HomeMy WebLinkAboutOctober 11, 1999 Regular Mayor
CITY OF COLUMBIA HEIGHTS
Donald G. Jolly
dulienne Wyckoff
ADMINISTRATION City Manager
OCTOBER 8, 1999
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday, October 11, 1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons
am available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800,
Extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only)
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEET1NG AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be
items brought to the attention of the Council under the Citizen Forum or items submitted alter the agenda
preparation deadline.)
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by
one motion. Items removed from consent agenda approval will be taken up as next order of business.)
A. MOTION: Move to approve Consent Agenda items as follows:
1)
Minutes for Approval
MOTION: Move to approve the minutes of the September 27, 1999, Regular Council
Meeting as presented.
2)
Establish Hearing Dates for License Revocation, Rental Properties
MOTION: Move to establish a hearing date of October 25, 1999, for revocation or
suspension of a license to operate a rental property within the City of Columbia Heights
against Marcea Mariani at 4007 Main Street.
MOTION: Move to establish a hearing date of October 25, 1999, for revocation or
suspension of a license to operate a rental property within the City of Columbia Heights
against Mohammed Khan at 981 43 ½ Avenue.
MOTION: Move to establish a heating date of October 25, 1999, for revocation or
suspension ora license to operate a rental property within the City of Columbia Heights
against Gapy Stockwell at 681-683 51st Avenue.
3)
4)
5)
6)
7)
8)
9)
10)
MOTION: Move to establish a hearing date of October 25, 1999, for revocation or
suspension of a license to operate a rental property within the City of Columbia Heights
against Susan Loewenthal at 1206-08, 1407-09 Circle Terrace.
Establish Date for Public Special Assessment Levy Hearing
MOTION: Move to establish Monday, November 15, 1999, at 7:00 p.m. as the Public
Special Assessment Levy hearing to be held in the City Council Chambers.
Approve Change Order No. 1 and Final Payment for Seal Coating
MOTION: Move to authorize Contract Change Order No. 1 to compensate for the
additional materials used for the seal coat project, in the amount of $5,710.100, with funding
from 415-59901-5130.
MOTION: Move to accept the work for 1999 Alley and Parking Lot Seal Coating, City
Project 9901 (A), and authorize final payment of $5,710.00 to Allied Blacktop Company of
Maple Grove, Minnesota.
Accept C.H.A.S.E. Grant of $177,568
MOTION: Move to accept the grant from the Department of Children, Families and
Learning in the amount of $177,568 to fund the CHASE program from September 1,
to December 31, 2001.
1999
Authorization to Seek Bids for the Replacement of Unit #167 Tractor/Backhoe
MOTION: Move to authorize seeking bids from the State of Minnesota Purchasing
Contract for the replacement of Unit #167: Ford Tractor/Backhoe.
Replacement of Unit # 108 Hydraulic Pavement Breaker
MOTION: Move to purchase one new hydraulic hammer from Ziegler, Inc. of Minneapolis,
Minnesota, in the amount of $20,995, with the costs to be appropriated equally from Capital
Equipment Replacement Funds 432-49450-5180 and 433-49430-5180.
Replacement of Unit #7A Reversible Front Plow for Unit #7, Front End Loader, and
Authorization to Purchase a Wing Plow
MOTION: Move to purchase one (1) new Henke REL-12 12' reversible front plow with
swivel feature $11,340 and one new Henke SWL-10 10' wing plow with hydraulic push bar
extension $11,620, for a total of $22,960 plus tax for use on Unit #9, case front end loader.
Replacement of Unit #372: Wash Bay Pressure Washer
MOTION: Move to purchase an Aaladin Pressure Washer, Model 3423, from Quality Sales
& Service of Minnetonka, Minnesota, based upon their Iow informal quote in the amount of
$4,895.00 with funds from 434-49950-5180, with the existing unit to be placed at the
Hennepin County Auction.
Replacement of Unit #101: Trailer-Mounted Hot Water High-Pressure Washer
MOTION: Move to purchase an Aaladin Model 42430 trailer-mounted hot water high-
pressure washer from Quality Sales & Service, Inc. of Minnetonka, Minnesota, in the
amount of $3,695.00 with trade-in, plus sales tax, with the costs split equally from Capital
Equipment Replacement Funds 432-49450-5180 and 433-49430-5180.
Page 2
12)
14)
15)
16)
17)
Award of Sanitatw Sewer Lining Project #9916
MOTION: Move to waive the reading of the resolution, there being ample copies available
to the public.
MOTION: Move to approve and adopt Resolution No. 99-81, accepting bids and awarding
the 1999 Sanitary Sewer Lining Project #9916 to Insituform Technologies USA, Inc. of
Chesterfield, Missouri based upon their low, qualified, responsible bid in the amount of
$42,362.00 to be appropriated from Fund 652-59916-5130; and furthermore, to authorize
the Mayor and City Manager to enter into an agreement for the same.
Honeywell Service Agreement
MOTION: Move to authorize the Mayor and City Manager to enter into a one year
agreement with Honeywell for the provision of equipment maintenance services at a cost of
$67,878.
Renewal of Currency Exchange License for Kwik Cash, Inc.
MOTION: Move to recommend to the Minnesota Department of Commerce the renewal of
the currency exchange license for Kwik Cash Incorporated located at 4639 Central Avenue
NE., Columbia Heights, and to direct the Chief of Police to forward a letter to the
Minnesota Department of Commerce advising them of this recommendation.
Authorize Payment of League of Minnesota Cities Dues
MOTION: Move to approve the continued membership with the League of Minnesota
Cities, and to authorize the annual payment of $9,982.
Establish Budget Work Session Dates
MOTION: Move to establish the following dates as budget work session meetings: October
26, November 9, and November 17, 1999.
Approval of License Applications
MOTION: Move to approve the items as listed on the business license agenda for October
11, 1999.
Payment of Bills
MOTION: Move to pay the bills as listed out of proper funds.
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A. Proclamation - October is Polish American Heritage Month
6~_ PUBLIC HEARINGS
ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1)
Resolution No. 99-79, Certifying Delinquent Assessments
MOTION: Move to waive the reading of Resolution 99-79, there being ample copies
available to the public.
Page 3
2)
MOTION: Move to adopt Resolution 99-79, being a resolution to certify delinquent
assessments to Anoka County for collection with the property taxes payable in 2000.
Public Hearing and Adoption of Resolution No. 99-80, Approving a Tax Rate
Increase
MOTION: Move to waive reading of Resolution 99-80, as adequate copies are
available for the public.
MOTION: Move to adopt Resolution 99- 80, being a resolution approving a tax
rate increase.
B. Bid Considerations
1)
Reiection of Bituminous Street Repair Bids
MOTION: Move to reject bids for bituminous street repairs based upon the single bid
received and to include proposed work with the Zone 4 construction.
2)
Purchase of a New Telephone System
MOTION: Move to authorize the Mayor and City Manager enter into an agreement with
Mitel for the purchase and installation of a telephone system based on their proposal at a
cost of $109,569 with funding coming from the General Government Buildings Capital
Improvement fund.
C. Other Business
1)
Authorization to Reinstate Parking on the North Side of37t~ Avenue from Tyler Street to
Hart Boulevard
MOTION: Move to reinstate parking on the north side of 37th Avenue from Tyler Street to
Hart Boulevard based on a recommendation of the Traffic Commission.
2)
Authorization to Designate the Northerly Westbound Lane of37~ Avenue as Right-Turn
Only
MOTION: Move to designate the northerly westbound lane of 37th Avenue as right-turn
only based on a recommendation of the Traffic Commission.
3)
Authorization to Install a Secondar~ Water Connection to Columbia Heights Main A the
Columbia Heights Water Treatment Plant
MOTION: Move to authorize the Minneapolis Water Works to install a secondary water
connection to Columbia Heights main in the Columbia Heights Plant, at an estimated cost of
$47,000-$50,000, with funding from the Water Construction Fund 651-49430-5130.
ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
1) Minutes of the August 17, 1999, Economic Development Authority Regular Meeting
Page 4
2)
3)
4)
5)
6)
Minutes of the August 30, 1999, Economic Development Authority Special Meeting
Minutes of the September 22, 1999, Park and Recreation Commission Meeting
Minutes of the September 7, 1999, Planning and Zoning Commission Meeting
Minutes of the October 5, 1999, Planning and Zoning Commission Meeting
Minutes of the October 4, 1999, Traffic Commission Meeting
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The
citizen is requested to limit their comments to five minutes. Please note, the public may address the Council
regarding specific agenda items at the time the item is being discussed.)
Walter Fehst, City Manager
WF/cb
Page 5
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
SEPTEMBER 27, 1999
1. CALL TO ORDER/ROLL CALL
The meeting was called to order by Mayor Peterson at 7:00 p.m. Present were Mayor Peterson
and Council members Szurek, Jolly, Wyckoff and Hunter.
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO THE MEETING AGENDA
There were no additions no deletions to the meeting agenda.
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and are enacted upon as part of the
Consent Agenda by one motion. Items removed from Consent Agenda will be taken up as the
next order of business.)
A. Motion by Wyckoff, second by Hunter to approve the Consent Agenda as follows:
1) Meeting Minutes - September 13, 1999 Regular Council Meeting
The Council approved the minutes of the September 13, 1999 Regular Council Meeting as
presented.
2) Establish Dates and Times for Council Work Sessions
The Council scheduled work sessions for October 4, 1999 (6-7 p.m. and at 8 p.m.) and October
18, 1999 at 7 p.m.
3) Authorization to Attend Out-of-Town Training for Sergeant Dietz
The Council authorized the attendance of Sergeant Val Dietz at the Complaint Investigation
Institute to be held in Duluth, Minnesota, on October 18-22 and November 8-12, 1999, with
related expenses to be paid from the Police Department 1999 budget, line 101-42100-3320.
4) CommuniW Development Department Staffin~
The Council established the position of Commtmity Development Assistant and established the
1999 and 2000 salary ranges for the position as follows: 1999 rates: Entry $3,934; 6 months
$4,069; 1 year $4,203; 2 year $4,337; 3 year $4,471; 2000 rates: Entry $4,072; 6 months $4,211;
1 Year $4,349; 2 year $4,488; 3 year $4,627.
5) Approve Change Order No. 1 and Final Payment for Seal Coating,
This item was discussed later in the meeting.
6) Policy for Use of City Van
The Council adopted the policy that the City van will be used for Recreation programming and
other City departmental use only.
7) Annroval of License A~lications
The Council approved the items as listed on the business agenda for September 27, 1999 and
waived the fees for Immaculate Conception Church.
8) Payment of the Bills
The Council approved the payment of the bills as listed out of proper funds.
Roll call on Consent Agenda: All ayes
Approve {~han~e Order No. 1 and Final Payment for Seal Coatint,
Discussion was held regarding the quality of the seal coat on some of the alleys included in the
project. It was felt that some resealcoating may need to be done.
Motion by Szurek, second by Jolly to table this item until the next Regular Council Meeting for
additional information. Roll call: All ayes
5. PROCLAMATIONS, PRESENTATIQNS. RECOGNITIONS AND GUESTS
A. Newly-Hired Emnlovee
Paulette Hunczak, the newly-hired Recreation Clerk, was introduced by the Recreation Director.
6. PUBLIC HEAR1NGS
A. Public Hearing/Revocation or Sumension of Rental License
Mayor Peterson closed the public hearing on the rental property at 4514-4516 Fillmore Street,
owned by Joe Bazzett. The property was brought into compliance with the Housing Maintenance
Code.
B. public Hearing/Second Readin~ of Orrlinanee No. 1400 Rezonin~ of Certain Pronertv
Mayor Peterson closed the public hearing.
2
Motion by Szurek, second by Hunter to waive the reading of the ordinance there being ample
copies available for the public. Roll call: All ayes
ORDINANCE NO. 1400
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF
1977, PERTAINING TO THE REZON1NG OF CERTAIN PROPERTY
Section 1:
Section 2:
Section 3:
That certain property legally described as Lot 9, Block 37, Columbia
Heights Annex to Minneapolis
To authorize and direct staffto amend the official map to reflect the
change in zoning from LB, Limited Business District, to RB, Retail
Business District, upon the effective date of said ordinance.
This ordinance shall be in full force and effect from and after 30 days after
its passage.
First Reading:
Second Reading:
Date of Passage:
September 13, 1999
September 27, 1999
September 27, 1999
Offered by: Szurek
Seconded by: Hunter
Roll call: All ayes
Jo-Anne Student, Council Secretary
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
Mayor Gary L. Peterson
1) Resolution No. 99-78 Determining the Necessity for the Issuance of General Obligation Bonds
and Calling a Snecial Election Thereon
Motion by Wyckoff, second by Szurek to waive the reading of the resolution there being ample
copies available for the public. Roll call: All ayes
RESOLUTION NO. 99-78
RESOLUTION DETERMINING THE NECESSITY FOR THE ISSUANCE OF
GENERAL OBLIGATION BONDS AND CALLING A SPECIAL ELECTION
THEREON
BE IT RESOLVED by the City Council of Columbia Heights, Anoka County, Minnesota
(City) as follows:
1. The City Council hereby finds and det,mtilles:
a) That is in the best interests of the health, welfare, and safety of the City and its
residents that the City acquire, construct and equip a multi-use center addition onto
Murzyn Hall (Project) consisting of meeting rooms for seniors and teens, walking track,
fitness center, a multi-purpose area, locker rooms, children's indoor play area and other
uses; and
b) That the City is authorized by the provisions of the Minnesota Statutes, Chapter 475
(Act) to issue its obligations to finance the Project in whole or in part and to pledge its
full faith, credit and taxing powers to the payment of such obligations; and
c) That it is necessary and expedient to the sound financial management of the affairs of
the City that the Project be financed in whole or in part by the issuance and sale of the
City's general obligation bonds pursuant to the Act in an amount not to exceed
$4,950,000; and
d) That the City Council has approved the use of electronic voting machines by the
affirmative vote of two-thirds of the members and has complied with the 60-day notice
and six week demonstration requirements of Minnesota Statutes, Section 206.58,
Subdivision 1, and has adopted special rules and instructions for use of the electronic
voting machines which have been approved by the Secretary of State; and
e) That the City Clerk-Treasurer has certified to the Secretary of State that an electronic
voting system will be used in the City and the date of commencement of the use thereof.
2. The proposition of the issuance of the bonds will be submitted to the voters of the City
at a special election to be held on Tuesday, December 14, 1999. The election wilt be held
and conducted in accordance with the laws of the State of Minnesota relating to special
municipal elections and the City's home rule charter.
4
3. The City Clerk-Treasurer is directed to cause a notice of election in substantially the
form attached hereto as Exhibit A to be posted and published as required by law as
follows:
(a) The notice of election will be published once in the official newspaper of the City at
least two weeks prior to the election;
(b) The notice of election and sample ballot will be posted at each of the polling places at
least ten days prior to the election;
(c) The notice of election and a sample ballot will be posted in the office of the City
Clerk-Treasurer at least four days prior to the election; and
(d) The sample ballot will be published in the official newspaper at least one week prior
to the election.
(e) The notice of the election will be delivered to the Anoka County Manager of Property
Records and Taxation at least 45 days prior to the election.
4. The polling places, hours of election and the respective judges for the election will be
those established by the City for special elections. The polls will be open from 7:00 a.m.
until 8:00 p.m.
5. (a) The City Clerk-Treasurer is authorized and directed to prepare a reasonable supply
of separate paper ballots for the election to be printed on blue paper in substantially the
following form:
CITY QUESTION BALLOT
SPECIAL ELECTION
COLUMBIA HEIGHTS, MINNESOTA
DECEMBER 14, 1999
INSTRUCTION TO VOTERS: To vote for a question, completely fill in the oval next to
the word "YES" for that question. To vote against a question, completely fill in the oval
next to the word "NO" for that question.
CITY QUESTION NO. 1:
ACQUISITION AND CONSTRUCTION OF A MULTI-USE CENTER
Shall the City of Columbia Heights be authorized to issue its general obligation bonds in
an amount not to exceed $4,950,000 to provide funds for construction of a multi-use
center addition (meeting rooms for seniors and teens, walking track, fitness center, a
multi-purpose area, locker rooms, children's indoor play area, and other uses) onto
Murzyn Hall in Huset Park ?
5
YES
NO
The mount of taxes that would be raised in the first year of the property tax levy to pay
the principal and interest on the bonds is estimated to be approximately $415,000. The
maximum amount of taxes that would be raised in any subsequent year for the purpose is
estimated to be approximately $420,000. This maximum increase in property tax levy is
estimated to be approximately 3.92% of the taxable market value of property in the City.
BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A
PROPERTY TAX INCREASE.
(b) The City Clerk-Treasurer is authorized and directed to prepare separate ballots, ballot
strips, or ballot booklets for the elections for use in conjunction with the electronic voting
system, on blue paper with black ink pursuant to the requirements of Minnesota Statutes,
Section 206.61. The City Clerk-Treasurer will provide each polling place with at least
two sample ballots which are facsimiles of the ballot strip or ballot booklet. Such samples
must contain illustrated instructions for their use along with the electronic voting system
or illustrated instructions for their use along with the electronic voting system or
illustrated instructions will be posted adjacent to each sample ballot.
6. The City Council shall meet in the City Hall on Wednesday, December 15, 1999, at
__ p.m., C.T. to canvass the results of the election and to declare the results thereof.
The motion for the adoption of the foregoing resolution was duly seconded by Member
Szurek, and upon vote being taken thereon, the following voted in favor thereofi
Szurek, Jolly, Peterson, Wyckoff and Hunter
and the following voted against the same:
None
Whereupon said resolution was declared duly passed and adopted.
Mayor Gary L. Peterson
Jo-Anne Student, Council Secretary
6
B. Bid Considerations
None
C. Other Business
None
8. ADMINISTRATIVE
A. Report of the City Manager
The City Manager had nothing to report.
B. Report of the City Attorney
The City Attorney had nothing to report.
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
Minutes from the following meetings were included in the Council packet: September 7, 1999
Library Board of Trustees; September 8, 1999 Human Services Commission; and, September 27,
1999 Park and Recreation Commission. No Council action was required.
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
The resident at 3928 Tyler Street and her neighbor advised the Council of some of the problems
being experienced at that address. The property is owned by ACCAP. It was stated that there
appear to be many violations of the housing maintenance code. The tenant had received a letter
stating she should be in attendance at this Council Meeting where these violations would be
addressed. Staff at the Council Meeting had no knowledge of this letter nor its intent. The Mayor
directed staff to follow up on the matter and notify the tenant of the findings.
Councilmember Hunter suggested the problems being experienced in the LaBelle Pond area
because of geese and ducks need to be addressed by the Council. Staffwas directed to pursue
some solutions and bring suggested resolutions back to a Council work session.
Mayor Peterson recognized the Tri-City American Legion world series championship baseball
team on its recent victorious season.
7
11. ADJOURNMENT
Motion by Hunter, second by Wyckoff to adjourn the Council Meeting at 7:50 p.m. Roll call: All
ayes
Respectfully submitted,
o-Anne Student, Council Secretary
8
CITY COUNCIL LETTER
Meeting of: October 11, 1999
AGENDA SECTION: C O~)~' 1~ ~ 'T ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: ~1~ Fire
Establish Hearing Dates Dana
Uicen se Rev°c ~n' R~rtaJ PJ-.~pe~les /~' r/~r/f~
NO: . DATE: October 6, 1999 DATE:
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Housing
Maintenance Codes.
1. Marcea Mariani ............................. 4007 Main Street
2. Mohammed Khan ............................ 981 43-1/2 Avenue
3. Gary Stockwell .............................. 681-683 51st Avenue
4. Susan Loewenthal ............................ 1206-08 Circle Terr., 1407-09 Cir Terr.
RECOMMENDED MOTION: Move to Establish a Heating Date of October 25, 1999 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Marcea
Mariani at 4007 Main Street.
RECOMMENDED MOTION: Move to Establish a Hearing Date of October 25, 1999 for Revocation or
Suspension o£ a License to Operate a Rental Property within the City of Columbia Heights against Mohammed
Khan at 981 43-1/2 Avenue.
RECOMMENDED MOTION: Move to Establish a Hearing Date of October 25, 1999 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Gary
Stockwell at 681-683 51st Avenue.
RECOMMENDED MOTION: Move to Establish a Hearing Date of October 25, 1999 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Susan
Loewenthal at 1206-08, 1407-09 Circle Terrace.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of : October 11, 1999
AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER
~,~ ASSESSING APPROVAL
NO:
ASSESSMENT LEVY HEARING
NO: */ ~. ~ ') OATE: ~0-04-99
The City Council has, on an annual basis, conducted a special
assessment levy hearing in the month of November. Staff is recommending
Monday, November 15, 1999, at 7:00 P.M. for Council's consideration.
RECOMMENDED MOTION: Move to establish Monday, November 15.
1999, at 7:00 P.M. as the Public
Special Assessment Levy Hearing to be
held in the City Council Chambers.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 10/11/99
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: APPROVE CHANGE ORDER AND FINAL BY: K. Hanse~lt~ BY:
DATE: 10/7/9~-~ DATE.' /.~,/~/~/~/ /r/
PAYMENT FOR SEAL COATING (Tabled from 9/27)
Background:
The Contractor has completed the 1999 Alley and Parking Lot Seal Coating. The work consisted of seal coating the bituminous
alleys and parking lots. Both the 1st and 2na rounds &sweeping have been completed by the contractor. The final contract amount
is 11% greater than the original bid because more material was used than estimated on the bid form.
Analysis/Conclusions:
Staff is recommending approval of the f'mal compensating change order, final payment to Allied Blacktop Company and
acceptance of the work. A copy of the change order, invoice and the Engineer's Acceptance Report is attached. The council
tabled this item from the September 27 regular meeting to address citizen concerns in the alley between 49t~ to 50t~ Avenues, 4th to
5t~ Streets. Staff has inspected and reviewed this alley and f'md the seal coating work to meet specification requirements. Public
Works staffwill make minor repairs to an area in the alley where a driveway was cut in alter the seal coating, either this fall or
next spring.
Recommended Motion: Move to authorize Contract Change Order No. 1 to compensate for the additional materials used for the
seal coat project, in the mount of $5,710.00 with fimding out of 415- 59901 -5130.
Recommended Motion: Move to accept the work for 1999 Alley and Parking Lot Seal Coating, City Project 9901(A) and
authorize final payment of $5,710.00 to Allied Blacktop Company of Maple Grove, Minnesota.
Attachment:
Change Order
Invoice
Engineer's Acceptance Report
Seal Coat Alley Listing
COUNCIL ACTION:
CHANGE ORDER NO. 1
Project: 1999 Alley and Parking Lot Seal Coat Program
City Project: 9901(A)
Contractor:
City of Columbia Heights
637 38th Avenue N.E.
Columbia Heights, MN 55421
Allied Blacktop Company
10503 892 Avenue North
Maple Grove, Minnesota 55369
Date of Issuance: September 21, 1999
Engineer: City Engineer
fou are directed to make the following changes in the Contract Documents:
Description: City requested contractor to increase quantities to complete the seal coat project.
Purpose of Change Order: The contract has been modified to include the following:
No. Item Unit Quantity Unit Price
1 F&I Bituminous seal coat material Gal 1,090 $ 1.00
2 F&I Cover aggregate Ton 84 $ 55.00
TOTAL
Amount
$1,090.00
$ 4,620.00
$ 5,710.00
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME
Original Contract Price: Original Contract Time:
$ 53,181.00
Previous Change Orders No. to No. Net Change from Previous Change Order:
None
Contract Price Prior to this Change Order: Contract Time Prior to this Change Order:
$ 53,181.00
Net Increase of this Change Order: Net Increase (Decrease) of Change Order:
$ 5,710.00
Contract Price with all Approved Change Orders: Contract Time with Approved Change Orders:
$ 58,891.00
Recommended Approved
Approved By:
Approved By:
Date of Council Action
Gary Peterson, Mayor Walter Fehst, City Manager
ALLIED BLACKTOP CO.
BITUMINOUS CONTRACTORS
10503 89TH AVENUE NORTH
MAPLE GROVE, MINNESOTA 55369
INVOICE
NO.
PAGE
T
L
L
T
0
CITY OF COLUMBIA HEIGHTS
637 3BTH AVENUE NE
COLUMBIA HEIGHTS, MN .55421
J ,-9942
0 CITY OF COLUMBIA
8
HEIGHTS
08/17/99
2457 COL004 NET 30
QUANTITY
0 E S
C R I P T I 0 N
UNIT .... EXTENDE[
PRICE PRICE
15276.00
793.0~
GAL CRS-2
TON 1/B" TRAPROCK
1.0000 15,,27~.'~
55.0000 ,:~
CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
ENGINEER'S REPORT OF FINAL ACCEPTANCE
1999 ALLEY AND PARKING LOT SEAL COATING
September 22, 1999
TO THE CITY COUNCIL
COLUMBIA HEIGHTS, MINNESOTA
HONORABLE MAYOR AND CITY COUNCIL MEMBERS:
This is to advise you that I have reviewed the work under contract to Allied Blacktop Company.
The work consisted of seal coating the bituminous alleys and parking lots. The contractor has
completed the project in accordance with the contract.
It is recommended; herewith, that final payment be made for said improvements to the contractor
in the amount as follows:
ORIGINAL CONTRACT PRICE
CHANGE ORDERS
FINAL CONTRACT AMOUNT
FINAL WORK APPROVED
ALL PRIOR PAYMENTS
$ 53,181.00
$ 5,710.00
$ 58,891.00
$ 58,891.00
( $ o.oo)
BALANCE DUE
Sincerely,
CITY OF COLUMBIA HEIGHTS
City Engineer
$ 58,891.00
CITY OF COLUMBIA HEIGHTS
SEAL COAT BITUMINOUS ALLEYS
Main and 2nd
Main and 2nd
2"a and 2 ½
2"d and 2 ½
2 ½and 3*a
University and 4th
University and 4th
University and 4t~
4th and 5~h
4th and 5t~
4th and 5th
4~h ~d 5th
5~h ~d 6th
5th ~d 6~
5~ and 6~
5m ~d 6th
5~h ~d 6th
6th ~d 7~
Washington ~d Jefferson
Jefferson ~d Madison
Madison ~d Mo~oe
Madison ~d Mo~oe
Madison ~d Mo~oe
Mo~oe ~d Quincy
Momoe ~d Quincy
Mo~oe ~d Quincy
Mo~oe ~d Quincy
Quincy ~d Jackson
Jackson ~d V~ Buren
37th to 38th
38th to 39th
37th to 38th
38t~ tO Edgemoor
37th to 38th
S of 44th at south end
44th to 45t~
49th to 50th
47~h to 48t~
49th to 50th
50th to 51 ~
51st tO 52ad
41st to 42nd
47th to 48th
48~h to 49th
50th to 51st
52"a to 53~
51 st to 52"a
41 st to 42"a
49th to 50®
40th to 41st
42"~ to 43~a
49® to 50th
Monroe to 4Pt
41st to 42"d
42"a to 43rd
44th to 45th
South of42"d
40th to 41't
Jackson and Van Buren
East of Jackson
Jackson and TH 65
Van Buren and TH 65
Van Buren and TH?65
West of TH 65
Van Buren and TH 65
37* and 38t~
39th and 40t~
37th and 38t~
Madison a~d Madison
39th and 40t~
West of Reservoir
Tyler and Polk
Tyler and Polk
Polk and Taylor
Taylor and Fillmore
Parkview and 47th
Reservoir and Tyler
Tyler and Polk
Tyler and Polk
39th and 40th
Tyler and Polk
Polk and Buchanan
Polk and Johnson
39th and 40th
Cleveland and Stinson
South of Fairway
Heights and Stinson
42nd to 43~a
South of 42"d
49t~ to 50th
39th to 40th
South of4P~
4 l't to South of 42"d
42"d to 43~a
37~h to Madison PI
Mill to Jefferson
Madison to Madison
E-W Alley to 38th
Jefferson to Quincy
Gould to 40th
45th to 46t~
46t~ to 47th
46th to 47th
46th to 47th
At Parkview
37th to 39th
37th to 39th
39th tO North
N-S Alley to Polk
41~t to 42"d
South of Buchanan
North of 39~h
N-S Alley to East
North of 41 ~t
West of Chatham
45th to Heights
CITY COUNCIL LETTER
Meeting of: October 11, 1999
AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER
NO: ~ Recreation ~ APPROVAL
ITEM: C.H.A.S.E. GRANT OF $177,568 FOR PERIOD OF BY: KeithWindschitl
NO:9/1/99 TO 12/31/01 /.~ ~fo ~ ~ DATE: September 29, 1999
BACKGROUND: The Department of Children, Families and Learning has awarded a fourth grant of $177,568 for the Columbia
Heights After School Enrichment Program (C.H.A.S.E.) for the period of 9/1/99 to 12/31/01. CHASE has been operating for the past
several years. The grants awarded are as follows:
1. 7/1/96 to 12/31/97 $ 64,764
2. 7/l/97 to 12/31/98 $ 64,764
3. 7/1/98 to 6/30/99 $ 65,000
4. 9/1/99 to 12/31/01 $177,568
The objective of the CHASE program is to actively reach out to youth ages 9 to 13 and engage them in a continuum of programs that
range from enrichment to early intervention. Programs include recreational activities, skills classes, small group initiatives, service
learning opportunities, mentoring, and tutoring offered at several sites throughout the community. CHASE makes services and
programs as easily accessible as possible by offering programs where youth naturally congregate and to transport youth when needed.
The CHASE program is designed to increase Columbia Heights' youth's connection to their community by involving them in
meaningful activities that enhance self-esteem, foster positive values, and develop constructive leisure and academic skills through
program strategies that develop positive assets.
I would like to conunend Matt Linngren for his efforts with the CHASE program. He has been instrumental in making the CHASE
program such a huge success.
The youth of Columbia Heights are very fortunate to have such wonderful programs available, and they are made possible through
funding such as this grant.
RECOMMENDED MOTION: Move to accept the grant from the Department of Children, Families and Learning in the amount of
$177,568 to fund the CHASE program from September 1, 1999 to December 31,2001.
COUNCIL ACTION:
Admin\CC-Chasegrant 99-01
MINNESOTA
DEPARTMENT OF
Famdies .
- earmng
1500 HIGHWAY 36 WEST
ROSEVILLE, MN 55113-4266
T: (651J 582-8200
TTY: (651J 582-8201
http://cfl.slate.mn.us
September 10, 1999
Mr Keith Windschitl, Recreation Director
Columbia Heights, City of
Recreation Department
Columbia Heights, MN 55421
Dear Mr Windschitl:
The Department of Children, Families and Learning is pleased to announce that, based on
the recommendations of your peers, you will be awarded up to $177,568 for an After
School Enrichment Project for the period 9-01-99 to 12-31-01. There am 31 awards out
of 153 applications in this category. Congratulations to you and your colleagues for
rating well in such a competitive process.
This award is contingent upon successful negotiation of a revised work plan and budget
and compliance with state grantee requirements. The staff person monitoring your grant
will call you in a few days to begin negotiations.
Also, please mark Monday, October 18, 1999, on your calendar to attend an all-day
orientation workshop. The workshop will be held at the Hohday Inn, St. Paul North,
1201 West County Road E, Arden Hills. Two people from your program are invited to
attend. If you are from greater Minnesota and need to reserve a room please call Linda at
651-582-8372. Other details regarding the workshop will be sent soon.
If you have questions or are not able to accept the award, please call Theresa Davis, at
651-582-8335.
I want to welcome your program as a grantee of the Department of Children, Families
and Learning. It is our honor to become your parmer in improving the well being of
families, children and communities.
Sincerely,
?~Supervisor
Safe & HearSay Communities
CITY COUNCIL LETTER
Meeting of: 10/11/99
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~.~ PUBLIC WORKS n)~ T E .'~f~
ITEM: AUTHORIZATION TO SEEK BIDS FOR THE BY: K. Hanse BY:
REPLACEMENT OF UNIT #167 TRACTOR/BACKHOE DATE: 10/6/9o~.~ DA
Background:
Unit #167 Ford tractor/backhoe was purchased in 1969. It is 30 years old and was used as the City's number one backhoe until
1990, when Unit #104, JCB tractor/backhoe, a 4-wheel drive equipped with extend-a-hoe was purchased. The Ford
tractor/backhoe is currently used in conjunction with Unit #108 Allied Hydraulic Hammer to break out fi'ost, concrete, or asphalt
prior to excavating. The tractor is in fair condition; the transmission was converted from automatic to standard about 10 years
ago. The backhoe is in poor condition, the boom and hydraulic controls are worn causing sloppy operation and resulting in unsafe
operation in underground digging operations.
When repairing water mains the standard operating procedure has been to use one backhoe as a frost breaker and the other one as
the excavator. The procedure has been efficient and repair times have been kept to a minimum.
The Ford tractor/backhoe was purchased for $25,000 and has 5,568 hours of operation to the best of our knowledge. Repair costs
total $9,395 over the last 10 years. The maintenance and repair records prior to 1989 are incomplete.
In 1999, $100,000 was budgeted to replace Unit #167. The replacement cost is proposed to be split 50/50 between the Sewer and
Water Departments.
Analysis/Conclusions:
New tractor/backhoes are very versatile and can be outfitted with various attachments, such as 4 in I loader buckets, sign post
pounders, sweepers, snow plows, pavement breakers, tree grapples, etc. They also have such features as 4-wheel drive and an
extendable digging hoe. These features will improve crew efficiency during snow removal and construction activities. Additional
safety features will reduce the crew's exposure to personal injury.
Staff recommends trading in the Ford tractor/backhoe # 167, moving JCB backhoe # 104 into 2"d position and purchasing a new 4-
wheel drive tractor/backhoe with an extend-a-hoe from the State Contract that expires June 30, 2000.
Recommended Motion: Move to authorize seeking bids from the State of Minnesota Purchasing Contract for the replacement of
Unit #167: Ford Tractor/Backhoe.
K~b
99-303
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 10/11/99
AGENDA SECTION: CONSENT. ORIGINATING DEPARTMENT: CITY MANAGER
NO: q PUBLIC WORKS
PAVEMENT BREAKER ~ ~, a ) DATE: 10/6/9~1~'~ DATE:~/~7~
Background:
Unit #108, the Allied Hydraulic Ram Hammer was purchased in 1990. It is an attachment for the backhoe section of the
tractor/backhoe and is used to break up concrete, asphalt and frozen ground. It was originally scheduled for replacement in 1997
but was postponed because the hammer hadbeen rebuilt. In 1999, $22,000 has been budgetedto replace Unit # 108. The
replacement cost will be split 50/50 between the sewer and water departments.
Analysis/Conclusions:
Unit #108 Allied Hydraulic Ram Hammer is currently attached to Unit #167 Ford tractor/backhoe that is scheduled for
replacement in 1999. When a new hammer is purchased, it will be sized and equipped to allow attachment to either Unit gl04
JCB tractor/backhoe, or a new tractor/backhoe. The hydraulic hammer is used extensively in water main repair operations. It is
very important to have a dependable, efficient hydraulic hammer to minimize repair time.
Hydraulic hammers are available for purchase from the State Contract that expires June 30, 2000.
The warranty offered is one year parts and labor, with an estimated delivery of 60 to 90 days from the date of order.
Recommended Motion: Move to purchase one new hydraulic hammer from Zeigler, Inc., of Mhmeapolis, Minnesota in the
amount of $20,995 with the costs to be appropriated equally from Capital Equipment Replacement Funds 432-49450-5180 and
433-49430-5180.
KH:jb
99-304
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 10/11/99
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~.~ PUBLIC WORKS
ITEM: REPLACEMENT OF UNIT #7A REVERSIBLE BY: K. Hansen~
FRONT PLOW FOR UNIT #7, FRONT END LOADER DATE: 10/6/99..~lY-~
AND AUTHORIZATION TO PURCHASE A WING PLOW
Background:
Snow Plow Unit #7A was purchased in 1985 for the loader and it is equipped with a quick couple connector that allows
convenient hook-up in minutes. Unit #7A has been repaired numerous times and the shop supervisor noted that the metal is
fatigued and stress fractures are visible.
In 1999 $5,000 was budgeted in the Streets Capital Equipment Replacement fund to replace Unit #7A. This number is not
representative of the actual replacement cost and is in error. The actual cost of the proposed plow replacement is $11,340 plus tax.
To compensate for the budgetary error, staff recommends delaying the replacement of Ford C700 Water Truck, budgeted in 1999
for $65,000, until 2000.
Analysis/Conclusions:
Currently the front end loaders are used primarily to plow parking lots and some of the streets in the SW Quadrant. Staff is
requesting the addition ora wingplow to improve plowing efficiency and provide the option of benching snow. The wing plow
would make it efficient to have the loader plow some of the residential streets where sidewalks are located. This should reduce the
number of complaints that we receive concerning plowing snow onto the sidewalks. The loaders have the power to push the snow
without the need for speed. Many cities also use front end loaders equipped with wing plows to plow cul-du-sacs.
In some snow fall events, depending on the time of day and available equipment, Public Works is unable to plow with a full crow.
The addition of a wing plow on the loader would help compensate for manpower shortages and equipment failures while still
delivering a high level of service.
Snow plow units #7A and #9A are intemhangeable. They are the same make and equipped with the same quick coupler. For this
reason, Staff recommends Replace Unit #7A with Unit #gA. This would upgrade the plow for Unit #7 from poor to good
condition.
Staff is requesting the addition of a wing plow for the loader and therefore presents two options for council consideration:
Option # 1
Purchase one (1) new Henke REL-12 12' reversible front plow with swivel feature $11,340 and one (1) new Henke SWL-10 10'
wing plow with hydraulic push bar extension $11,620 for a total of $22,960 plus tax for use on Unit #9, Case front end loader.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of.' 1 O/11/99
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: REPLACEMENT OF UNIT #7A REVERSIBLE BY: K. Hansen BY:
FRONT PLOW FOR UNIT #7, FRONT END LOADER DATE: 10/6/99 DATE:
AND AUTHORIZATION TO PURCHASE A WING PLOW
Continued - Page 2
Additional controls must be installed in Unit #9 to operate the front and wing plow assembly. The cost for the controls will be
$2,260 plustax. This willbe taken from fund 101-43121-2280.
Option #2
Purchase one (1) new Henke REL-12 12' reversible front plow with swivel feature $l 1,340 plus tax.
Plows are available for purchase from the State Contract which expires January 31, 2000. The existing plow #7A may be disposed
by trade-in or at the Hennepin County Auction.
The plows are offered with a one-year warranty on all mechanical and hydraulic parts with an estimated delivery period of 60 to
90 days from the time the order is placed.
Recom mended Motion: Move to pumhase from St. Joseph's Equipment, Inc. one new Henke REL-12 12' reversible front plow
with swivel feature in the amount orS11,340 and one new Henke SWL-10 10' wing plow with hydraulic push bar extension in the
amount of $11,620 for a total of $22,960, with fimding from Streets Capital Equipment Replacement Fund 431-43121-5180.
KH:jb
99-305
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 10/11/99
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: q PUBLIC WORKS
ITEM: REPLACEMENT OF UNIT #372: WASH BAY BY: K. Hanse~ BY:
PRESSURE WASHER q' A, q ) DATE: 10,6,9~..>~ DATE:
Background:
Unit# 372 pressure washer was purchased in 1989 for $1,550. It is powered by a low pressure air pump and does not heat the
water. Unit #372 has been repaired several times in the last 2 years for a total of $400. In 1999, $4,500 was budgeted in the
Garage Capital Equipment Replacement Fund to replace the existing trait.
Analysis/Conclusions:
The purchase price of vehicles has increased dramatically in the last 10 years. One of the best ways to preserve value and maintain
operation of a vehicle is to keep it clean. Staff recommends purchasing a stationary hot water, high pressure washer to provide an
effective method of degreasing and cleaning equipment. This would be of great benefit to the mechanics when they are making
State D.O.T. inspections, and the overall appearance of city vehicles. Unit #372 may be disposed of by trade-in or at the
Hennepin County Auction.
Staff has received 2 quotes.
Horsy 900 series 4GPM at 2,000 PSI
$4,895.00
Less trade-in $. -0-
Total $4,895.00
Sales Tax $ 318.18
Aaladin model 3423
4GPM at 2,000 PS1
$4,895.00
Less Trade-in $ -0-
Total $4,895.00
Sales Tax $ 318.18
Both units offer a one-year warranty, parts and labor, with an estimated delivery time of 30 days from the time an order is placed.
Recommended Motion: Move to purchase an Aaladin Pressure Washer, Model 3423, from Quality Sales & Service of
Minnetanka, Minnesota, based upon their low informal quote in the amount of $4,895.00 with funds from 434-49950-5180,
with the existing unit to be placed at the Hennepin County Auction.
r~u~b
99-306
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 10/11/99
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
ITEM: REPLACEMENT OF UNIT #101 TRAILER- BY: K. Hansan ~.,.~- BY:
MOUNTED HOT WAVER HIGH PRESSURE WASHER DATE: 10/6/99'"'~
,,4.
Background:
Unit #101, Trailer Mounted Hot Water High Pressure Washer, was purchased in 1991 for $3,795. It is a self contained unit that
carries its own water and is powered by a gasoline engine. The pressure washer was mounted on a very old homemade trailer that
is currently in need of replacement. The repair costs for Unit # 101 since 1991 total $3,523.20. In 1999, $5,000 was budgeted to
replace Unit # 101, which are proposed to be split 50/50 between the Sewer and Water Departments.
Analysis/Conclusions:
The existing washer was initially purchased for use outside to wash heavy dirt and debris off equipment prior to entering the wash
bay and/or garage. Public Works has found many additional uses for this machine such as power washing buildings before
painting, sand blasting, pool cleaning, de-icing and in some cases graffiti removal. Unit #101 has been a real workhorse for the
city and after 8 years of hard use, it is worn out and needs to be replaced. Unit #101 will be disposed of by trade-in or at the
Hennepin County auction.
Staff has received 2 quotes.
Hotsy 1260 series
4.5 GPM at 3,000 PSI
$7,200.00
Less Trade-in $ 500.00
Total $6,700.00
Sales Tax $ 435.50
Aaladin Model 42430
4 GPM at 3,000 PSI
$4,695.00
Less Trade-in $1,000.00
Total $3,695.00
Sales Tax $ 240.18
Both units offer a one-year warranty, parts and labor, with an estimated delivery time of 30 days from the time an order is placed.
Recommended Motion: Move to purchase an Aaladin Model 42430 trailer-mounted hot water high-pressure washer from Quality
Sales and Service, Inc. of Minnetonka, Minnesota, in the amount of $3,695.00 with trade-in, plus sales tax, with the cost split
equally from Capital Equipment Replacement funds 432-49450-5180 and 433-49430-5180.
KH:jb
99-307
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting off 10/11/99
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO:
~ PUBLIC WORKS
ITEM: AWARD OF SANITARY SEWER LINING BY: K. Hansen~
/~. ~e, It ) DATE: 10/6/99¥
Background:
On July 26, 1999, City Council authorized staff to seek bids for sanitary sewer lining. The project consists of 1,118 feet of
continuous lining on 42~a Avenue from Fillmore Street to Reservoir Blvd. The 8" vitrified clay pipe sewer has a history of plugs.
The project also contains spot lining at the following locations: 7th St. at Sullivan Dr. (offset joint), Royce St. at Leander Lane
(top of pipe missing) and Benjamin St., north of 43rd Ave. (pipe is cracked).
Plans and specifications were advertised for bids in the Focus on September 16, 1999. Three contractors received copies of the
bidding documents. Bids were received and publically read aloud at the October 5, 1999 bid opening. A copy of the minutes is
attached.
Analysis/Conclusions:
The low bid was submitted by Insituform Technologies, USA Inc. of Chesterfield, Missouri, in the amount of $42,362.00. The
bid was comprised of $38,012.00 for lining 42"d Avenue and $4,350.00 for spot lining. The budget has $40,000 for lining the
sanitary sewer on 42na Avenue and up to $50,000 for repairing pipe faults throughout the City.
Recommended Motion: Move to waive the reading of the resolution, there being ample copies available to the public.
Recommended Motion: Move to approve and adopt Resolution No. 99- accepting bids and awarding the 1999 Sanitary
Sewer Lining Project #9916 to lnsituform Technologies USA, Inc. of Chesterfield, Missouri, based upon their low, qualified,
responsible bid in the amount of $42,362.00 to be appropriated from Fund 652-59916-5130; and, furthermore, to authorize the
Mayor and City Manager to enter into an agreement for the same.
KH:Jb
99-302
Attachment:
Bid Opening Minut6s
Resolution
COUNCIL ACTION:
RESOLUTION NO. 9% ~;[
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
1999 SANITARY SEWER LINING
PROJECT #9916
WHEREAS, pursuant to an advertisement for bids for 1999 Sanitary Sewer Lining Project #9916
bids were received, opened and tabulated according to law. The following bids were received
complying with the advertisement:
Bidder
Insituform Technologies
Visu-Sewer Clan & Seal
Lametti & Sons, Inc.
Base Bid
$42,362.00
$48,783.50
$55,356.00
WHEREAS, it appears that Insituform Technologies USA, Inc., 17988 Edison Avenue,
Chesterfield, Missouri 63005 is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA:
The Mayor and Clerk are hereby authorized and directed to enter into a contract with
Bergman Companies Inc. in the name of the City of Columbia Heights for 1999 Sanitary
Sewer Lining, Project #9916, according to plans and specifications therefore approved by
the Council.
The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the
deposits made with their bids except the deposit of the successful bidder and the next
lower bidder shall be retained until the contract has been signed.
3. City Project #9916 shall be funded with approximately 100% City funds.
Dated this 11th day of October, 1999.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
By:
Gary Peterson, Mayor
Jo-Anne Student
RESOLUTION NO. 99-81
BEING A RESOLUTION ACCEPTING BID AND AWARDING
CONTRACT FOR 1999 SANITARY SEWER LINING PROJECT #9916
WHEREAS, pursuant to an advertisement for bids for 1999 Sanitary Sewer Lining
Project #9916 bids were received, opened and tabulated according to law. The following
bids were received complying with the advertisement:
Bidder
Insituform Technologies
Visu-Sewer Clan & Seal
Lametti & Sons, Inc.
Base Bid
$42,362.00
$48,783.50
$55,356.00
WHEREAS, it appears that Insituform Technologies USA, Inc., 17988 Edison Avenue,
Chesterfield, Missouri 63005 is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with
Bergman Companies, Inc. in the name of the City of Columbia Heights for 1999 Sanitary
Sewer Lining, Project #9916, according to plans and specifications therefore approved by
the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders,
the deposits made with their bids except the deposit of the successful bidder and the next
lower bidder shall be retained until the contract has been signed.
3. City Project #9916 shall be funded with approximately 100% City funds.
Dated this 11th day of October, 1999.
Offered by: Wyckoff
Seconded by: Szurek
Roll call: All ayes
Mayor Gary L. Peterson
Jo-Anne Student, Council Secretary
CERTIFICATION
State of Minnesota
County of Anoka
City of Columbia Heights
I hereby certify that the foregoing Resolution is a tree and correct copy of a resolution presented
to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of
Columbia Heights, Minnesota, on the 1 lth day of October, 1999, as disclosed by the records of
said City in my possession.
(Seal)
Jo-Anne Student
Deputy City Clerk
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Tuesday, October 5t~, 1999 at 10:00 a.m.
City Project No. 99-16
1999 Sanitary Sewer Lining
Pursuant to an advertisement for bids for City Project No. 9916, an administrative meeting was
held on October 5th, 1999 atl0:00 a.m. for the purpose of bid opening. Bids were opened and
read aloud.
Attending the meeting were:
Dean Korts, Visu-Sewer Clean & Seal
Kevin Hansen, City Engineer
Terry Randall, Utility Foreman
Bids were opened and read aloud as follows:
Insimform Technologies
Visu-Sewer Clean & Seal
Lametti & Sons, Inc
Bob Ratz, Insituform Technologies
Lametti & Sons, Inc
Total Base Bid
$42,362.00
$48,783.50
$55,356.00
Respectfully submitted,
City Engineer
CITY COUNCIL LETTER
Meeting of: October 11, 1999
AGENDA SECTION: C (;~ S~I' ORIGINATING DEPARTMENT: CITY MANAGER'
NO: ~ CITY MANAGER'S APPROVAL~
HOneYWeLL
In November of 1992, the City entered into a seven year agreement with Honeywell to provide
an energy conservation program encompassing a retrofit program, an off-site energy management
program, and a full service equipment maintenance program.
The current contract with Honeywell expires November 9, 1999.
Staff met to discuss options for provision of equipment maintenance services. As a result,
staff recommends entering into a one year contract with Honeywell (with an option to renew on
a yearly basis) at a price of $67,878.
The changes from the original contract to the proposed contract are:
Language was added concerning Y2K information and disclosure acts. (Honeywell system
at Columbia Heights is Y2K compliant.)
Term is one year with an option to renew on a yearly basis. Original contract was
seven years.
No energy audits will be done for any building (savings of $3,042).
Top Valu Liquor II has been added to the equipment maintenance program (at a cost of
$3,320) .
All references to Energy and Operations Guarantee and initial retrofit specifications
and services have been removed.
Cost increase of 2.7% over 1998-1999.
RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a one year
agreement with Honeywell for the provision of equipment maintenance services at a cost of
$67,878.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meetin~ of October 11, 1999
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
~ APPROVAL: ,
NO. POLICE
NO. License, Kwik Cash Incorporated DATE: September 30, 1999 DATE:
BACKGROUND
Annually the Police Department is requested to do a background check on Kwik Cash Incorporated located at
4639 Cent-al Avenue N.E. This background check includes any contacts we have had with the business in the
last year and checks on the primary individuals involved in the business. The purpose of these checks is to assist
the State of Minnesota with the renewal of the currency exchange license, which is issued by the State of
Minnesota. Currently no license or permit is required by our city for this type of business.
ANALYSIS
The Police Department has completed its investigation of Kwik Cash Incorporated located at 4639 Central
Avenue N.E. We find nothing in our records that would cause us to believe that the currency exchange license
issued by the State of Minnesota should not be renewed. We also find nothing in the background of the principals
of this business-Mr. Thomas Dietz, President, or Ms. Bemiece Dietz, Vice President and Secretary/Treasurer-that
would prohibit them from holding this license.
RECOMMENDED MOTION: Move to recommend to the Minnesota Department of Commerce the renewal
of the currency exchange license for Kwik Cash Incorporated located at 4639 Central Avenue N.E., Columbia
Heights, and to direct the Chief of Police to forward a letter to the Minnesota Department of Commerce advising
them of this recommendation.
TMJ:mld
99-339
COUNCIL ACTION:
COLUMBIA HEIGHTS POLICE DEPARTMENT
Chief of Police
559 MILL STREET N.E.. COLUMBIA HEIGHTS. MN 55421-3882 (612) 782-2840 TDD (612) 782-28o6Thomas M. Johnson
Phone (612) 782-2844
Fax # (612) 782-2842
October 12, 1999
Minnesota Department of Commerce
Financial Examination Division
133 East 7th Street
St. Paul, MN 55101-2333
Dear Robin:
The Columbia Heights Police Department has completed an investigation into Kwik Cash Incorporated,
4639 Central Avenue N.E., Columbia Heights, Minnesota, 55421. We have checked our records as to
the reported activities of the business for the last year and have checked the backgrounds of the
principals involved-Mr. Thomas Dietz and Ms. Bernice Dietz. We find nothing we feel would preclude
the business or the principals from obtaining a renewal of their currency exchange license.
If you any questions or need further information, please feel free to contact me at (612)782-2844.
Sincerely,
Thomas Johnson
Police Chief
TMJ:mld
99-240
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
CITY COUNCIL LETTER
Meeting of: October 11, 1999
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: ~ CITY MANAGER' S APPROVAL z .
I T~:.THO~IZ~TIO~ TO ~Y D= TO TH~ L=U~ .: ~T =~T .: ~~.
Attached is a statement from the League of Minnesota Cities seeking payment of the City's
membership dues. You will note that the amount billed is $9,982. This figure is calculated
on the basis of the City's census population of 18,699. This figure has stayed fairly
consistent for the past 4-5 years. In 1998, the membership fee was $9,505.
As in the past, memberships in organizations such as the League of Cities have been acted upon
by the City Council. Adequate funding has been included in the 1999 budget to cover the cost
of our continued membership dues.
MOTION: Move to approve the continued membership with the League of Minnesota Cities, and to
authorize the annual payment of $9,982.
COUNCIL ACTION:
League of Minnesota Cities
145 University Avenue West
Saint Paul, Minnesota 55103 ~2044
City: Columbia Heights Population: 18,699
League of Minnesota Cities
Clties enhancing the quality o£ community 1i£e through
excellence in governance, management and services to citizens
Dues Invoice
Effective du~ng 1999~000
CITIES WITH POPULATION OF:
249 OR LESS ..................................................................................................................... $247
250-4,999 ..................................................................... $85 PLUS 65.38 CENTS PER CAPITA
5,000~J,999 ................................................................. $683 PLUS 53.43 CENTS PER CAPITA
10,0004 9,999 .......................................................... $1,476 PLUS 45.49 CENTS PER CAPITA
20,000-49,999 .......................................................... $5,048 PLUS 27.63 CENTS PER CAPITA
50,000-299,999 ........................................................ $14,946 PLUS 7.84 CENTS PER CAPITA
300,000 AND OVER ............................................... $25,193 PLUS 4.43 CENTS PER CAPITA
(This schedule adopted June 17, 1999. Total rounded to nearest dollar.)
For membership dues in the League of Minnesota Cities for the year beginning September 1, 1999.
Annual dues for membership in the League of Minnesota Cities includes subscription at $25 each to M/nnesota
Cities. Pursuant to the disclosure requirements of Minnesota Statutes 1996, Section 6.76, the proportionate amotmt
of 1999/2000 dues spent for lobbying purposes is 11.1%.
Payment from Public F~nds Authorized by Minn. Stats., Sec. 465.58 $9,982
! declare under the penalties of law that the foregoing account is just and correct and that no part of it has been
paid.
Dated: September 1, 1999 0/.4~
JE~us F. Miller
tire Director, League of Minnesota Cities
Annual dues for membership in the League of Minnesota Cities include subscriptions to Jt~nnesota Cities magazine
at $25 per subscription, according to the following schedule: .
Population group Number of subscriptions
249 or less 6
250 - 4,999 11
5,000 - 9,999 15
10,000 - 19,999 20
20,000 - 49,999 25
50,000 - 299,999 30
300,000 or more 35
For further information on subscriptions contact Donya Dawson at the League office, (65 l) 215-4030.
CITY COD-NCIL L~TT~R
Meeting of:
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S
NO: ~-~ CITY MANAGER' S APPROVAL~
ITEM: ESTABLISH BUDGET WORK SESSION DATES BY: WALT FEHST BY:~;/~
NO: ~. /~ , / ~ DATE: 10-7 99 DATE: ?2./~/f?
It is essential that work sessions be held with individual departments to discuss their annual
budgets with the City Council.
The following is a list of proposed dates and times for such work sessions:
Tuesday, October 26, 1999, at 6:30 p.m.
Tuesday, November 9, 1999, at 6:30 p.m.
Wednesday, November 17, 1999, at 6:30 p.m.
MOTION: Move to establish the following dates as budget work session meetings: October
26, November 9, and November 17, 1999.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: October 11, 1999
AGENDA SECTION: CONSENT ORIGINATING DEPT.: ~ CITY MANAGER
NO: ~ License Department~ APPROVAL
ITEM: License Agenda BY: Kathryn Pepin ~ DATE:
NO: ~. A · ;~/ DATE: October 7, 1999 BY:
BACKGROUR-D ANALYSIS
Attached is the business license agenda for the October 11, 1999 City Council meeting.
Only applications for Contractors Licenses appear on this agenda.
At the top of the license agenda you will notice a phrase stating ~*Signed Waiver Form
Accompanied ApplicatioH'. This means that the data privacy form has been submitted
as required. If not submitted, certain information cannot be released to the public.
RECO~4~NDED MOTION:
Move to approve the items as listed on the business license agenda for October 11,
1999.
COUNCIL ACTION:
TO CITY COUNCIL October 11, 1999
*Signed Waiver Form Accompanied Application
1999 BUSINESS LICENSE AGENDA
APPROVED BY
CONTRACTORS
ADDRESS
FEES
BUILDING OFFICIAL
*Bredahl Plumbing, Inc.
*Buchman Plumbing
*New View Construction, Inc.
*Topline Advertising, Inc.
7916- 73~ Ave. N.
1701 - 44'" Avenue N.
1919 N.E. Broadway St.
11775 Justen Circle
50.00
50.00
50.00
50.00
license.ag
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CITY COUNCIL LETTER
Meeting of : OCTOBER 11, 1999
AGENDA SECTTO~: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER
Ord~nances/
NO: ~ R~ol~io~s ASSESSING APPROVAL
ITEM: RESOLUTION CERTIFYING DELINQUENT BY: JANE GLEASON BY:~~
ASSESSMENTS
NO: '~. ~F, /) DATE: OCTOBER 6, 1999
The City Council is asked to adopt annually a Resolution to certify delinquent
assessments to the County Property Tax Administrator for collection. This
resolution includes delinquent special assessments, utility, and miscellaneous
charges, totaling $62,006.60.
Also, for the Council's information, staff has attached a balance sheet of 1999
current assessments and history showing the final amount being sent to Anoka County
for placement on the tax rolls as $56,802.60.
Staff recommends the Council adopt the following motions.
RECOMMENDED MOTION: Move to waive the reading of Resolution 99-79,
there being ample copies available to the
public.
RECOMMENDED MOTION: Move to adopt Resolution 99-79, being a
Resolution to certify delinquent assessments to
Anoka County for collection with the Property
taxes payable in 2000.
COUNCIL ACTION:
county\delqcoul cer
CITY OF COLUMBIA HEIGHTS
590 40TH AVENUE: N.E., COLUMBIA HEIGHT$~ MN 55421-3878 (612) 782-2800 TDD 782-2806
RESOLUTION NO. 99 - 79
CERTIFICATION Of DELINQUENT ASSESSMENTS
BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA
HEIGHTS, that
THE COUNTY AUDITOR be, and he is hereby directed, to levy the delinquent special
assessments, delinquent utility, and miscellaneous delinquent bills on the properties in the
City of Columbia Heights as submitted on the attached pages and filed in the Assessment
Book for 1999 totaling $62,006.60.
BE IT FURTHER RESOLVED that the foregoing amounts shall be included in the individual
property tax statements for the current year and identified thereon as "Special Assessments
- Fund #82958,
SAID LEVIES shall be enforced and collected in the manner provided for the enforcement
and collection of State and County taxes under and in accordance with the provisions of the
general laws of the State. All assessments with penalties and interest as indicated thereon
paid to the County Treasurer shall belong to the City of Columbia Heights and shall be turned
over to the City Treasurer in the manner provided by the City Charter and Ordinances.
THE CITY OF COLUMBIA HEIGHTS shall accept payments on these levies until October
5, 1999. Upon receipt of said payments the City will remove them from the certification list
sent to Anoka County.
Passed this 11th day of October, 1999.
Offered by:
Seconded by:
Roll Call:
Jo-Anne Student, Council Secretary
Gary I. Peterson, Mayor
county\dl qspres, cer
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRimiNATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY OF COLUMBIA HEIGHTS
SPECIAL ASSESSMENTS
Current Balances
10% Penalty & County Fee
Misc. Delinquent Utility
Misc. Delinquent Bills
$49,735.43
6,647.25
4,623.12
1,000.80
TOTAL DELINQUENT 1999
Minus Payments Received
(9/17 thru 10/6)
TOTAL 1999 AMOUNT CERTIFIED
$62,006.60
5,204.00
$56,802.60
The current balance of $49,735.43 is 36.59% of the total billed
as current, which was 135,956.85.
CURRENT SPECIAL ASSESSMENT HISTORY
(excluding delinquent utility and miscellaneous bills)
YEAR TOTAL BILLED
UNPAID CURRENT % CERTIFIED
1989 218
1990 188
1991 187
1992 154
1993 105
1994 125
1995 159
1996 64
1997 71
1998 145
1999 135
860.49 76,784.00 34.17%
131.51 81,849.03 43.51%
314.27 54,051.09 28.86%
598.10 53,213.54 34.42%
192.39 33,219.35 31.58%
887.78 40,595.50 32.25%
282.22 72,695.02 45.64%
766.69 25,925.62 40.03%
693.40 28,140.52 39.26%
694.47 49,616.39 34.05%
956.85 49,735.43 36.59%
county\bal page. cer
6 October 1999
Wed 11;54 AM
PIN
E25-30-24-44-0001
R25 30 24 14 0016
R25 30 24-14 0025
R25 30 24-14 0043
R25 30 24 14 0063
R25 30 24 14 0069
R25 30-24 21 0085
R25-30-24-21 0094
R25 30 24 21 0104
R25-30-24-22-0047
R25 30 24 22 0052
R25-30-24-22-0062
R25-30-24-23 0005
R25 30-24-23-0007
R25 30-24 23 0013
R25-30-24-23-0021
R25-30-24-23-0022
R25-30-24-23-0036
Certified Register
CI~fY OF COLLrMBIA HEIGHTS
Address
4700 CHATH~ RD
4853 E UPI~ CREST
2120 N UPLA~ID CREST
2226 FOREST DR
4838 W UPL~ CREST
2207 N UPI~ CREST
1545 PIERCE TER
1375 PIERCE TER
Page 1
Certified
2416.16
316.78
336.60
539.18
255.72
3.26
192.26
144.74
253.84
284.34
227.90
310.66
21.50
247,90
172.34
384.34
265.52
216.02
113.90
359.58
180.38
192.26
275.54
204.14
144.74
192.26
192.26
6 October 1999
Wed 11:54 AM
PIN
R25-30-24-24-0023
P~25-30-24-24-0025
R25-30-24-24-0026
Address
1345 BUCHANAN PL
1365 BUCHAN~N PL
1375 BUCi4ANAN PL
1372 BUC~ PL
Page 2
Certified
192.26
192.26
54.76
192.26
180.38
25.96
216.02
180.38
211.28
168.50
192,26
92.74
166.84
163.36
114.32
17.58
116.74
60.58
232.00
6.64
225.74
124.62
131.96
316.78
339.88
103.76
201.98
6 October 1999
Wed 11:54 AM
PIN
R25 30 24 41 0027
R25 30 24 41 0028
R25 30 24-41-0032
R25-30-24-41 0042
R25 30 24 41 0045
R25-30-24-41-0063
R25 30 24 41 0065
R25 30 24 41 0066
R25-30-04-41 0069
R25-30-24-41-0072
R25 30 24-41 0098
R25 30-24 41 0119
R25 30-24-41 0126
R25 30 04-41-0131
R25 30-24-41 0134
R25 30-24-41-0136
R25 30 24 41 0138
R25 30 24 42 0041
R25-30-24-44-0009
R25-30 24-44 0013
R25-30 24-44 0021
R25-30-24-44-0029
Certified Register
CITY OF COLU}4BIA HEIGHTS
Address
4730 HEIGHTS DR
4726 HEIGHTS DR
4704 HEIGHTS DR
4731
4747 C~r~I"rL~M
4756 UPLIMND CI~ST
4720 UPLAND CREST
4705 HEIGHTS DR
4717 HEIGHTS DR
4723 HEIGHTS DR
4739 HEIGHTS DR
4753 HEIGHTS DR
Page 3
Certified
201.58
201.58
201.58
128.12
128.12
147.62
76.12
299.38
190.28
190.28
190.28
190.28
147.62
316.98
316.78
316.78
316.78
316.78
316.78
316.78
194,28
202.52
153.12
224.14
163.76
19.28
190.28
209.10
163.76
109.08
130.48
15.94
3.44
136.92
255.72
209.10
124.06
520.78
23.96
30.50
10.54
158.14
10.54
14.50
486.14
10.54
10.54
10.90
18.90
6 October 1999
PIN
R35 30-24-22-0110
R35 30-24-22-0116
R35 30-24-23 0025
R35 30-24 24 0054
R35-30-24-24-0059
R35-30 24 24 0061
R35-30-24-24-0068
R35-30-24-24-0069
R35 30-24-24 0075
R35 30 24-24 0076
R35 30~24-24-0080
R35 30 24 31 0023
R35-30-24-31 0027
R35-30-24-31-0072
R35 30 24-31 0076
R35 30 24 31 0077
R35-30-24-31-0078
R35 30-24-31-0085
Certified Register
CITY OF COLUmbIA HEIGHTS
Address
4309 M3%IN ST
4341 MAIN ST
4124 2ND ST
4143 2ND ST
4256 7TH ST
4236 7T~ ST
4230 7TH ST
4201 6TH ST
4205 6TH ST
4231 6TH ST
4233 6TH ST
4253 6TH ST
4018 5TH ST
4017 4TH ST
4033 4TH ST
539 40TH AVE
4023 6TH ST
4025 6TH ST
4029 6~ ST
544 SL~94IT ST
4054 2ND ST
4004 2ND ST
201 40TH AVE
3724 2 1/2 ST
3716 2 1/2 ST
525 38TH AVE
546 38TH AVE
Page 5
Certified
10.54
306.14
202.24
10.54
I0.54
10.54
10.54
2,94
10.54
10.54
16.70
12.96
10.98
10.98
10.98
58.10
372.88
180.02
209.64
10.54
10.54
228.64
487.04
6 October 1999
R35-30-24-43-0022
R35-10-24~44-0019
R15 30-24-44-0021
R35-30-24-44-0039
R35-30-24-44-0054
Address
3976 VA}I BUREN ST
3964 VAN B%/~ ST
3968 JACKSON ST
3944 JACKSON ST
Page 6
Certified
14.72
12.64
11.60
10.54
8.46
12.82
345.10
344.90
10.54
10.54
15.80
15.80
3.30
8.34
8.34
13.88
7.46
7.46
7.46
6 October 1999
Wed 11:54 ~
PIN
R36-38 24-13-0037
R36-30 24-i3-0039
R36 30-24-13-0103
R36-30-24 21 0014
R36 30-24-21-0015
R36~30-24-21 0021
Certified Register
CITY OF COLU~IA HEIGHTS
Address
4240 ~fYLER ST
4226 TYLER ST
1923 41ST AVE
4319 McLEOD ST
4325 McLEOD ST
1424 45TH AVE
1412 45TH AVE
1342 45TH AVE
1229 44TM AVE
1311 44TH AVE
1325 44TH AVE
1331 44TH AVE
4408 McLSOD ST
1421 44TH AVE
4338 McLEOD ST
1226 44TH AVE
1214 44TH AVE
1210 44TH AVE
1225 48RD AVE
1309 43RD
1337 43RD AVE
4430 McLEOD ST
1415 43P~D AVE
1024 45TM AVE
Page 7
Certified
101.18
247.04
227.92
18.88
185.84
261.48
177.82
137.02
58.30
114.42
58.30
6,66
234.80
198.08
167.48
36.52
58.30
43.00
167.62
249.24
228.82
299.02
66.84
271,54
18.50
258.26
155.22
PIN
R36-30-24-23-0035
R36-30-24-24-0016
R36-30-24-24-0068
Page 5
Address Certified
969 43RD AVE 155.22
973 43RD AVE 155.22
6 October 1999
Wed 11:54 /~4
PIN
R36-30-24-32-0056
R36-30-24-32 0061
R36-30-24-32 0064
R36 30 24-32-0073
R36-30-24-32-0076
R36-30-24-32 0077
R36 30 24-32 0078
R36 30-24-32-0085
R36 30 24-32-0086
R36-30-24-32 0092
R16-30-24-32-0094
R36-30-24-33-0002
R36-30-24-33 0003
R36 30 24-33 0011
R36-30 24-39 0014
R36 30-24-93-0042
R36-30 24-93-0050
R36 30-24-33-0070
R36 30-24-33-0072
R36 30-24-33-0073
R36 30-24-33-0074
R36 30-24-33-0075
R36-30-24 33 0081
Certified Register
CITY OF COLLg~BIA HEIGHTS
Address
3962 TYLER ST
3960 TYLER ST
3954 TYLER ST
3940 T~LER ST
3942 RESERVOIR BLVD
1121 GOULD AVE
Page 9
Certified
100.12
100.12
136.86
85.50
1344.18
290.52
243.00
248.24
248,24
248.24
248.24
297.44
334.36
248.24
248.24
16.82
3.22
4381.40
348.10
193.18
14.72
177.40
352.74
23.68
283.08
283.08
283.08
6 October 1999
Wed 11:54 AM
PIN
R36-30-24-33-0095
R36-30-24-33-0128
R36-30-24-13 0146
Certified Register
CI~T{ OF COLU~IA BIGHTS
Address
3720 TYI~R ST
3822 POLK ST
Page 10
Certified
494.28
248.24
248.24
248.24
565,02
248.24
248.24
258.78
570.12
352,80
413.56
73.36
118.22
248.02
264.18
36.52
152.16
201.14
185.84
185.84
133.80
15.36
35.36
176.64
173.58
279.46
152.58
6 October 1999
Wed 11:54 AM
PIN
R36-30 24 34-0111
R36~30-24w34 0113
R36 90~24-34-0115
R36-30-24 34 0118
R36 30 24-34-0126
R36-30-24-34-0130
R36-30-24-34-0133
R36-30-24 34 0135
R36-80-24-34-0139
R36-30-24-34-0140
R36 30 24-34 0145
R36 30-24-34-0153
R36 30-24 34 0157
R36 30 24-34-0162
R36 30-24 41-0045
R36 90 24 41 0046
R36 30-24-41-0050
R36 30 24 41-0077
R36-30w24-41 0087
R36-30-24-41-0090
R36-30-24-42-0009
R36-30-24-42-0014
R36 30-24-42-0036
R36-30-24-42-0043
R36 30 24 42 0100
R36-30-24 43 0011
Certified Register
CITY OF COLL~IA HEIG}{TS
Address
3916 POLK ST
3908 POLK ST
3904 POLK ST
3901 TYLER ST
3931 TYLER ST
3916 ~LER ST
3906 T~fLER ST
3866 POLK ST
3850 POLK ST
3846 POLK ST
1220 39~"6 AVE
3851 POLK ST
3831 POLK ST
3811 POLK ST
4001 CLE%rEI~ ST
2018 4IST A%rE
2010 41ST A%;E
4026 BENJAMIN PL
4025 STINSON BLVD
4088 STINSON BL%qD
4000 STINSON BL%~D
1824 41ST AVE
4041 HAYES ST
4021 POLK ST
1701 40T~4 AVE
3940 ARlq~ ST
3917 NA~S ST
Page 11
Certified
124.62
114.16
124.62
134.40
100.12
197.62
143.42
317.50
11.86
11.86
249.06
448.40
286.74
258.78
190.72
150.72
240.46
188.28
381.72
393.58
157.06
259.42
65.90
185.84
83.80
33.12
35.72
6 October 1999 Page 12
Wed 11:54 ~24
PIN Address Certified
R36-30-24-43-0012 3923 HA~S ST 35.72
R36-30-24-43-0015 3843 ~:AI~S ST 34.42
6 October 1999
Wed 11;54 AM
PIN
R36-30-24-43-0012
Certified Register
CITY OF COLUMBIA MIGHTS
Page 12
Certified
35.?2
34.42
39.58
106.62
118.22
56802.60
CITY COUNCIL LETTER
MEETING OF: OCTOBER 11, 1999
AGENDA SECTION: ITEHS FOR CONSIDERATIOF ORIGINATINGDEPT: CITY MANAGER
NO: ~ 0rd i nances/Resolu t ions FINANCE APP ROV~ ~.!_
ITEM: RESOLUTION APPROVING A TAX BY: WILLIAM E~RI./T~ ~.~,lJ,~
RATE INCREASE )
NO: "~, A' "~ DATE:10'07/99~/~'"- ~Y'~]'~/Y~"
The 1999 Minnesota Laws have added another step and requirement to the City's annual budgeting and levy
process. Under the previous law the City was required to adopt a preliminary budget and levy prior to
September 15th and certify that to the County Auditor. The law further required the City to hold a Truth in Taxation
hearing prior to December 20th and to adopt and certify a final budget and levy to the County Auditor on or before
December 28th. The 1999 laws add another step to this process that requires the City to hold an additional public
hearing and to adopt a resolution prior to October 20th stating that there will be a tax rate increase. This is slightly
different than the resolution that's required to be adopted prior to September 15~' in that that resolution certifies the
dollar amount of the levy increase. This resolution simply states and certifies that there may be a tax rate increase.
In discussing this with the Anoka County Property Records & Taxation Department, these have to be two separate
resolutions adopted at two separate time periods. However, the second resolution, as with the first resolution, is
preliminary in the fact that at our Truth in Taxation hearing, the levy can be reduced which would result in a rate
reduction. It should also be noted that in the rate increase resolution we do not have to state what the rate will
increase to, only that we may have a rate increase. Without adopting this resolution, our tax rate would be frozen
at the 28.83% as certified to us by Anoka County on September 29%
In summary, the attached resolution simply allows us to increase our levy limit to the amount that was proposed in
Resolution No. 99-74.
ACTION NEEDED: The Mayor should open the public hearing regarding a tax rate increase and request comments
from staff and the public. After comments are received, the public hearing should be closed.
RECOMMENDED MOTION: Move to waive the reading of Resolution 99-80 as adequate copies are available for
the public.
RECOMMENDED MOTION: Move to adopt Resolution 99-80 being a resolution approving a tax rate increase.
WE:sms 9910074
COUNTY OF ANOKA
DIVISION OF PROPERTY RECORDS AND TAXATION
Edward M. Treska, Division Manager
GOVERNMENT CENTER , 2100 3RD AVENUE ~ ANOKA, MN 55303
September 29, 1999
To: Mr. Bill Elrite
Finance Director
City of Columbia Heights
590 40th Ave NE
Columbia Heights, MN 55421
Re: Levy Certification Tax Rate
Pursuant to MN Laws 1999, Chapter 243, Article 6, Section 2 as amended by Laws 1999, Chapter 249,
Section 21 (M.S. 275.078), 1 certify that:
(1) the City of Columbia Heights's certified levy under section 275.08 for taxes payable in 1999
(line 3), excluding any amount levied to pay general obligation bonds (line 4), less (i) the
areawide portion of the levy under section 276A.06, subdivision 3, or 473F.08, subdivision 3,
if any, for taxes payable in 2000 (line 6); and (ii) the sum of the net tax capacity adjustment
amount (line 7) and the fiscal disparities adjustment amount (line 8) under section 273.1398,
subdivision 2, if any, for aids payable in 2000; is the amount shown as "Net Levy" on line 9
on the attached Exhibit A;
(2) the City of Columbia Heights's taxable net tax capacity for taxes payable in 2000 is the
amount shown on line l0 on the attached Exhibit A; and
(3) the tax rate obtained by dividing the amount in clause (I), "Net Levy" on line 9 on the
attached table, by the amount in clause (2), line l0 on the attached table, rounded to the
nearest hundredth percent is the amount shown on line 11 on the attached Exhibit A.
If the city council intends to impose a "levy certification tax rate" for all purposes other than
general obligation bonds at a rate higher than the rate certified above; the city council must first
hold a public hearing on the tax rate increase, adopt a resolution approving the tax rate
increase, and file a copy of the resolution with the county auditor on or before October 20,
1999. The resolution does not have to specify the amount of increase in the rate. It only has to
affirm that the rate will increase.
If you have any questions regarding this letter, please contact me at (612) 323-5435.
Sincerely,
Edward M. Treska
Anoka County Auditor
Deputy
Affirmative Action / Equal Opportunity Employer
I Exhibit A
County/City City of
iwith a population over 500 Columbia Heights
1Payable 1999 Certified Net Tax Capacity Levy $3,238,625
21Payable 1999 Certified Referendum Market Value Levy
3 Payable 1999 Total Certified Levy (1 +2) $3,238,625
4 Payable 1999 Certified Levy for General Obligation Bonds $0
5iPayable 1999 Total Certified Non-Debt Levy (3-4) $3,238,625
6 Paya_ble 2000 Areawide Portion of Levy $912,727
7iPayable 2000 HACA Net Tax Capacity Adjustment $0
8 Payable 2000 HACA Fiscal Disparity Adjustment $44,754
_.9_~i~Ne_t Levy" (5-6-7-8) $2,281,144
10!Payable 2000 Taxable Net Tax Capacity $7,912,398
11Levy Certification Tax Rate (9/10) 28.83%
I
]RESOLUTION CURRENTLY ON FILE NO
RESOLUTION 99-80
RESOLUTION APPROVING A TAX RATE INCREASE FOR THE YEAR 2000
WHEREAS, the State of Minnesota has enacted Chapter 243, Laws of Minnesota 1999, Article 6, Section 2
requiring a city council to have adopted and filed an authorizing resolution if its city's tax rate turns out to be higher the
following year than a theoretical tax rate for the previous year under the law; and,
WHEREAS, the City of Columbia Heights prides itself on beginning its budget process as early as possible in
the calendar year in order to maximize input by all concerned padies and allow full review of all expenditure items; and,
WHEREAS, there are numerous factors that are beyond the control of the City Council and that can potentially
cause tax rates to rise, including but not limited to:
A. Class rate changes by the state on various types of property,
B. Limitations on what percentage the market value of property can rise each year as set by the state, and
C. Unfunded mandates upon local governments and reductions of federal and state aid; and,
WHEREAS, regardless of external factors influencing the tax rate through the years, the City of Columbia
Heights has a strong tradition and a record of success in holding down property taxes on the citizens of Columbia
Heights; and,
WHEREAS, Columbia Heights' property tax levy has been set each year well within the levy limitations
imposed by the State of Minnesota; and,
WHEREAS, even during those years when the state has not enacted levy limitations, the City of Columbia
Heights has had its own self-imposed levy limitations to protect the interests of the city's property taxpayers:
NOW, THEREFORE, BE IT RESOLVED that if the tax rate of the City of Columbia Heights for the year 2000 is
higher than the tax rate certified by the county auditor under clause (3) of Section 2, Article 6, Chapter 243, Laws of
Minnesota 1999, the higher tax rate is hereby authorized by the City Council of the City of Columbia Heights.
BE IT FURTHER RESOLVED that regardless of outside factors impacting tax rates, the City Council of
Columbia Heights remains firmly committed to the delivery of mandated and other important services at a cost well
within established levy limits in order to hold down property taxes of the citizens of Columbia Heights.
BE IT FINALLY RESOLVED that an official copy of this adopted resolution be filed with the county auditor.
Adopted by the City Council this 11~' day of October, 1999.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
Gary L. Peterson, Mayor
Jo-Anne Student, Council Secretary
9910082
CITY COUNCIL LETTER
Meeting of: 10/11/99
AGENDA SECTION: BID CONSIDERATIONS ORIGINATING DEPARTMENT: CITY MANAGER
NO: 7 PUBLIC WORKS
ITEM: REJECTION OF BITUMINOUS STREET REPAIR BY: K. Hansen ~f~-). BY:
BIDS q" ~'~. t ) DATE: 10/6/99~-----~ DATE:
Background:
On July 26, 1999, Council authorized staff to seek bids for bituminous street repairs on several streets. The locations of the repairs
are:
Pierce Street, 37t~ Avenue to cul-de-sac (Water main break repair)
43rd Avenue, East of Central Avenue (Emergency service repair)
Pierce Terrace (Emergency Minnegasco repair)
1036 Gould Avenue (Car fire repair)
Bid specifications were prepared and were requested by four companies. One bid was received by the deadline on Tuesday,
October 5, 1999.
Analysis/Conclusions:
The single bid was submitted by Bituminous Roadways. The unit prices were substantially higher than the prices associated with
the street rehabilitation project. A comparison is shown on the table below:
Street Rehabilitation
Bituminous Roadways Zone 3
NO. ITEM UNIT UNIT PRICE UNIT PRICE
l Mill bituminous pavement S.Y. $ 7.52 $ 0.43
2 Patch bituminous pavement S.Y. $36.00 $ 7.59
3 2" overlay Ton $66.00 $27.25
Based upon a single bid received and the unit prices therein, staff recommends rejecting the bid and incorporating the work into
the Zone 4 Street Reconstruction work planned for construction in 2000. This should provide more reasonable unit bid prices to
complete the work.
Recommended Motion: Move to reject bids for Bituminous Street Repairs based upon the single bid received and to include the
proposed work with the Zone 4 construction.
KH~b
99-308
COUNCIL ACTION:
CITY COUNCIL LETTER
MEETING OF: OCTOBER 11, 1999
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER
·
NO: "~ Bid Cons~derat on FINANCE APPROVAL
ITEM: PURCHASE OF A NEW BY: WILLIAM ELRITE BY:
TELEPHONE SYSTEM
NO: '7° ~'"~° ~'-'~ DATE:09/30/99
In the spring of 1999 the City Council authorized entering into a consulting contract with Elert & Associates to
evaluate our current telephone system, our telephone needs, and to prepare a request for proposals for a new
telephone system. This was accomplished and in August, Bert & Associates presented us with their preliminary
telephone system recommendations.
In summary, the Request for Proposal was mailed to ten vendors. Three of the vendors, Mitel, Convergent, and
Matrix, responded. Their responses ranged in cost from $104,524 to $133,770. Based on this, staff visited the two
Iow proposer sites, those being Matrix at $104,524 and Mitel at $109,569. Based on these visits and slight
modifications to Mitel's proposal, it is clearly staff's unanimous recommendation that Mitel can provide us with the
best overall, most cost-effective solution to our telephone needs.
The Mitel system provides us with a state of the art efficient telephone system that should easily last the City for
ten years and can possibly go beyond that. A representative from Bed & Associates will be available at the City
Council work session on October 4~h to give a brief presentation and respond to any concerns that the City Council
or staff may have.
RECOMMENDED MOTION: Moveto authorize the+ Mayor and City Manager to enterintoan agreementwith Mitel
for the purchase and installation of a telephone system based on their proposal at a cost of $109,569 with funding
coming from the General Government Buildings Capital Improvement fund.
WE:sms 9909303
Attachment: Preliminary Telephone System Recommendation Draft
COUNCIL ACTION:
City of Columbia Heights
Preliminary Telephone System Recommendation
August, 1999
Prepared by:
Tom Pavek
Kris Green
Lynn Lingle
ELERT & ASSOCIATES
651-430-2772
City of Columbia Heights Telephone Recommendation
Telephone System Recommendation
The purpose of this study is to summarize our evaluation of telecommunications proposals
for the City of Columbia Heights and to present our initial recommendation. Our
evaluation is based on:
1. Our initial meeting with the city.
2. Our review of telecommunications bid responses for the city.
Our evaluation of vendor proposals was based on 16 separate criteria in 4 categories.
Each vendor was ranked 1 - 10 on each criterion:
CRITERIA WEIGHT
1. Cost 30
2. Technology 30
3. Vendor 19
4. Maintenance 15
04
Note: Elert & Associates represents that the information and recommendations
contained within this report are prepared for the city based on the most current
data made available during the specified study period
This report is meant to be only advisory in nature. Columbia Height's
management is responsible for all consequences resulting from their decisions in
accepting, rejecting, or implementing these recommendations.
We recommend the review of purchasing and recommendation criteria and
procedures by legal counsel prior to award of the proposal.
~ Elert & Associates Page 2
CiO, of Columbia Heights Telephone Recommendation
City of Columbia Heights
Information was collected through a planning session with the city. The findings of this
planning session and inventory provided by the city were utilized as the basis for
preparation of the Telephone Request for Proposal.
Proposal specifications were compiled and provided to the following vendors:
1. Vicom
2. Fujitsu
3. Mitel
4. Convergent
5. Matrix
6. Action Systems
7. Connectivity Solutions
8. C&D Communications
9. McLeod USA
10. Communications World
Proposals were received from the following vendors:
1. Convergent Communications
Mitel SX 200 with Active Voice
Repartee Voice Mail
2. Mitel
Mitel SX 200 with Mitel Mail
Voice Mail
3. Matrix
NEC 2000 with Active Voice
Repartee Voice Mail
~i Elert & dssociates
Page 3
City of Columbia Heights Telephone Recommendation
Columbia Heights
Upfront Cost
Vendor Cost
Matrix $104,524
Mitel 109,569
Convergent 133,770
Seven-Year Costs
Vendor._' : :Cost,
Matrix $122,938
Mitel 136,612
Convergent 147,949
Cost includes new systems at CityfLEC/Fire Hall, Library, Public Works and Murzyn
Hall. All are distributed from the City location. All systems include power fail transfer
and one-hour battery backup.
*Does not include taxes.
~l Elert & Associates Page 4
City o[ Columbia Heights Telephone Recommendation
Point Totals
Vendor Points
Matrix 936
Mitel 930
Convergent 846
Recommendation
It is recommended that the city pursue contract negotiations with the point winner,
Matrix.
~ Elert & /lssociates Page 5
City of Columbia Heights Telephone Recommendation
~l Elert & ,4ssociates Page 6
City of Columbia Hei~ihts Telephone Recommendation
NOTES
The following notes correlate directly to the various points indicated on the preceding
"Evaluation Criteria" sheet. The costs reflected are based upon the seven-year total
operation costs and include those items indicated in the left columns of the attached cash
flow pages.
COST
Cost - Full points were awarded to Matrix for being the low cost vendor based on a
seven-year cash flow. Thereafter, one point was deducted for every five percent (5%)
cost variance from the low cost vendor. Full points to Mitel and three points from
Convergent.
TECHNOLOGY
Instruments - Two points deducted from Mitel from not providing handsfree answer back
telephones where requested at the library. Full points to other vendors.
Software Features - Full points awarded to all vendors.
Feature Transparency - All proposals contained software of a recent release, which has
been field-proven and found to be very stable. As the systems are a single system
solution, all sites will have transparency between them. Full points awarded to all
vendors.
Life Cycle - Full points awarded to all vendors as the systems proposed are of recent
production and available with their latest software releases.
Expansion - All proposed systems contained expansion exceeding that requested in the
RFP, therefore full points warded to all vendors.
VENDOR
Financial Stability - The financial stability of the vendors and their manufacturers is such
that they were awarded full points in this category.
Manufacturers Support -Full points were awarded to Mitel for being the direct
manufacturer of the proposed system. One point deducted from all other vendors.
Training - Full points were awarded to all vendors. All vendors charge on an hourly rate
for training after the installation of the system.
~ Elert & Associates Page 7
City o['Columbia Heights Telephone Recommendation
MAINTENANCE
Number of Trained Technicians - Full points awarded to all vendors as they have three or
more technicians to service the area.
Dispatch Distance - All vendors guaranteed a response time of two hours in an
emergency situation. Full points awarded to all vendors.
Installations Local - Full points were awarded to all vendors.
Toll Fraud
Note: None of the vendors has provided any Toll Fraud detection software or hardware.
Since there is no foolproof configuration, the vendors and Elert & Associates do not
guarantee to prevent Toll Fraud. There are measures within the PBX that the vendors
will assist you in watching, but again this is not foolproof. Any of the vendors can assist
you in purchasing advanced detection devices and some of the vendors have monthly
plans that can monitor for any toll problems.
To provide better detection, we recommend that you consider purchasing one or more of
the following items:
1. Call accounting software with Toll Fraud detection.
2. Services from specialized companies that will monitor your system and alert
you of potential hackers.
Special "Toll Fraud Insurance".
~n~iElert & Associates Page 8
o§
CITY COUNCIL LETTER
Meeting off 10/11/99
AGENDA SECTION.~ ITEMS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER
NO: 7 Other Bu~;Jness PUBLIC WORKS~1~ ~l~..~i~,,~b~ B~;~1~
ITEM: AUTHO~ZATION TO~STATEPA~ING BY: K. H~sen ~_.
ON THE NORTH SIDE OF 37TM AVENUE FROM TYLER DATE: 10/7/99
Background:
In 1989 37th Avenue was changed from a two-lane street with parking on both sides to a four-lane street with no parking allowed.
This was done in order to obtain State Aid funds to replace the deteriorated concrete street panels. Since 1989 the State Aid rules
have changed the width requirements for streets. Currently a street carrying over 10,000 ADT with 2 lanes of traffic and 2
parking lanes must be a minimum of 42' wide from face &curb to face of curb. The width of37t~ Avenue is 44'.
The City of Minneapolis has reinstated parking on the south side of37~ Avenue.
Analysis/Conclusions:
A letter was sent to the State Aid Office requesting information on what would be required to reinstate parking on the north side
of 37th Avenue from Tyler Street to Hart Boulevard. The reply is that there is no specific procedure to request the change but all
State Aid rules and policies must be followed.
Residents along 37th Ave. who were present at the Public Hearing were in favor of reinstating parking on the north side of 37th
Avenue from Tyler Street to Hart Boulevard. They all expressed the excessive speed along 37th Avenue and are hoping that the
parking lane would slow traffic down. It is also dangerous being next to the travel lane when mowing the lawn and shoveling
snow in the driveway.
Staff believes traffic will flow equally well with one or two travel lanes. Street parking could be reinstated on the north side of
37t~ Avenue until the street is reconstructed; however, parking along 37th Avenue will increase visibility problems at driveways
and intersections.
Recommended Motion: Move to reinstate parking on the north side of 37th Avenue from Tyler Street to Hart Boulevard based on
a recommendation of the Traffic Commission.
KH:jb
99-$11
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 10/11/99
AGENDA SECTION: ITEMS FOR CONSIDERATION
NO: "7 Ocher Business
ITEM: AUTHORIZATION TO DESIGNATE THE
NORTHERLY WESTBOUND LANE OF 37TM AVENUE AS
RIGHT-TURN ONLY
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen rl~,~
DATE: 10/7/99
CITY lVL~NAG~R
Background:
Parking on the north side of 37th Avenue close to Central Avenue forces two westbound vehicles going straight through the
intersection to merge in a very short distance. Eliminating the parking from Central Avenue to Van Buren Street provides a
greater distance for those vehicles to merge.
A Public Hearing was held on October 4, 1999, to determine whether parking on the north side of37t~ Avenue from Van Buren
Street to Central Avenue should be elkninated.
Analysis/Conclusions:
Mr. Robert Guzy, owner of the property at 3700 Central Avenue, has requested that parking be permitted on the north side of 37th
Avenue. Eliminating the parking would create a hardship by limiting parking to the small lot to the north. As an alternative,
Mr. Guzy suggested the northerly lane of 37t~ Avenue east of Central Avenue be a right-turn only lane.
Recommended Motion: Move to designate the northerly westbound lane of 37th Avenue as right-turn only based on a
recommendation of the Traffic Commission.
KH:jb
99-310
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 10/11/99
AGENDA SECTION: I:TEMS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER
NO: "7 Other BUsiness PUBLIC WORKS
ITEM: MINNEAPOLIS WATER WORKS WATER MAIN BY: K. Hans~j BY
INTERCONNECT: SECONDARY SOURCE OF SUPPLY DATE: 10/9~ DATE:j~/~,VJ~ ,
Background:
Staff has been reporting to the Council regarding Minneapolis Water Works (MWW) construction plans that will impact
Columbia Heights source of supply. MWW informed us about two months ago that piping modifications to the Hilltop reservoir
will require shutting down Columbia Heights' primary source of watar located south of49t~ Avenue along Stinson. MWW
indicated under ideal conditions this work will take 6-8 weeks. The City does have a secondary source to feed the entire city
located at 44~h and Reservoir. Last operated in 1989, this secondary feed lowers water pressures and available volumes in the City
distribution system. Due to the previous problems with this secondary source and the length of time for the Minneapolis work at
two months or greater, staff evaluated an alternate source of supply to meet our demands, without a noticeable difference in the
level of service. Working with the MWW and recommendations of the City's Consultant, PCE, staff is recommending installing a
secondmy connection in the Columbia Heights plant property adjacent to Chatham Road.
Analysis/Conclusions:
Due to the time of year, MWW has agreed to delay their Hilltop work until next spring. Staffis recommending to install the
connection this fall to allow MWW work to proceed without delay in the spring. The work will involve wet tapping two existing
24-inch water mains, installing a pressure reducing valve, and a sleeve that can be removed when not in operation. Minneapolis
standards require that each one of these be installed in a large diameter (- 6 foot) manhole. The cost estimate for materials alone
is $25,000. MWW has their own forces that can do the work this fall. Based upon 5 'A days of work, it is estimated labor and
equipment costs for installation would be $23,000 to $25,000, for a total estimated project cost of $47,000-$50,000.
This work was not contemplated in 1999 as we were only made aware of it this summer. The Water Construction Fund is
proposed to pay for the recommended work
Recommanded Motion: Move to authorize the Minneapolis Water Works to install a secondary water connection to the
Columbia Heights main in the MWW Columbia Heights Plant, at an estimated cost of $47,000-$50,000, with funding from the
Water Construction Fund 651-49430-5130.
KH:jb
99-30
Attachment:
MWW Letter dated 9/30/99
Drawing
COUNCIL ACTION:
DEPARTMENT OF PUBLICWORKS
350 South 5th Street - Room 203
Minneapolis MN 55415-1390
Office (612) 673-2352
Fax (612) 673-3565
~-Y (612) 673-2157
DAVID J. SONNENBERG
CITY ENGINEER - DIRECTOR OF PUBLIC WORKS
B. J. LOKKESMOE
ASSISTANT DIRECTOR OF
PUBUC WORKS I DIRECTOR
ENGINEERING OPERATIONS
M. J. MONAHAN
ASSISTANT DIRECTOR OF
PUBUC WORKS / DIRECTOR
TRANSPONTATION
Mr. Kevin Hansen, P.E.
Director of Public Works
City of Columbia Heights
637 - 38th Avenue NE
Columbia Heights, MN 55421
inneapolis
city o flakes
SEP ,3 0 1999
PUBLIC WORKS
September 30, 1999
Dear Mr. Hansen:
The Minneapolis Water Works (MWW) is now constructing two new
reservoirs, along with related 48-inch piping at our Hilltop Reservoir site.
The new 48-inch pipes will eventually connect all four reservoirs together
so each of the reservoirs will be able to operate independently of the other
three reservoirs, during the times when one or more of the reservoirs need
to be shut down for maintenance work.
Most of the piping has been installed, except for tie-ins to the reservoirs.
Next spring we are planning to install the connection into the existing
reservoirs, which means the reservoirs will have to be shut-down and
drained for the work. This also means the City of Columbia Heights' 24-
inch connection to our reservoir's 48-inch pipe will also be taken out of
service. We anticipate the pipe will be out of service for two months.
With the 24-inch connection out of service, the City of Columbia Heights
will have to rely on its 12-inch connection to Minneapolis' 50-inch main
located at Reservoir Blvd. and 49~h Ave. NE. This 12-inch connection
barely meets Columbia Heights' needs and will not provide redundancy for
water service. This connection is only used when the 24-inch connection at
the reservoir site is out of service.
The City of Columbia Heights has requested that the Minneapolis Water
Works provide the City of Columbia Heights a new connection that will
provide an adequate supply of water at a pressure of approximately what
the reservoirs provide. A new 12-inch connection from Minneapolis' 24-
inch Northeast high Service line to Columbia Heights' 24-inch main on
Minneapolis' plant grounds, located east of Chatham Road can be
provided. This connection will be designed to provide Columbia Heights an
adequate water supply and meet its pressure requirements.
Enclosed are plans and an estimate of $50,953.00 to install the connection.
The City of Columbia Heights will reimburse the Minneapolis Water Works
for the actual cost for the installation, whether the actual costs are less or
more than the estimate.
If you have any questions concerning the plans ,or estimate, please contact
me at (612) 661-4908.
Project Engineer
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COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES OF AUGUST 17,1999
CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was
called to order by President Ruettimann at 6:30 p.m., Tuesday, August 17, 1999, in the Parkview Villa Community
Room B, 965 40th Avenue NE, Columbia Heights, Minnesota.
ROLL CALL
Commission Members Present:
Staff Present:
Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Don Jolly, Gary Peterson,
Juhenne Wyckoff, and John Hunter
Walt Fehat, Executive Director
Ken Anderson, Deputy Executive Director
Jennifer Stoopes-Mokamba, Parkview Villa Public Housing Admin.
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA - There were no additions or deletions to the agenda.
CONSENT AGENDA (These items are considered to be routine by the EDA Board of comrmssioners and will be
enacted as part of the Consent Agenda by one motion).
A. Adopt the consent agenda items as listed below.
1) Approval of Minutes - regular meeting of July 20, 1999.
Move to adopt the minutes of theJuly 20, 1999 regular meeting as presented in writing.
2)
Financial Report and Payment of Bills.
a. Financial Statement - July, 1999.
b. Payment of Bills - July, 1999.
President Ruettimann tabled the Financial Report and Payment of Bills until later in the meeting.
MOTION by Szurek, seconded by Peterson, to adopt the consent agenda items as listed. Ail ayes. MOTION
CARRIED.
REPORT OF THE MANAGEMENT COMPANY
A. Jennifer Stoopes-Mokamba, Parkview Villa Public Housmg Administrator.
Ms. Stoopes-Mokamba stated the elevators are continuing to have problems getting stuck, doors not closing, etc.
Lagerquist Elevators has been out to try and repair them.
Bids have been received for cleaning of the common areas. Staffrecommended Blue Ribbon Chem-dry for
$2,358.10.
Ms. Stoopes-Mokamba reported on building occupancy numbers. Re-certification of the North building is
complete. The annual picnic will be held on August 27, 1999. The Resident Council Bazaar will be held on
September 25, 1999. Pat and Rueben Bush are on vacation until August 23. Stoopes-Mokamba informed members
of her discussion with the Resident Council regarding the type of improvements to be made with the new proposed
CIAP fund allocation.
Ms. Stoopes-Mokamba informed members of her research toward the purchase of software for low-rent public
housing. She recommended Nan McKay which is very user friendly.
Ms. Stoopes-Mokamba indicated this would be her last meeting with the EDA and thanked them for their support.
CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON THE AGENDA
Ms. Sulka, Resident Council President, requested the EDA consider not accepting Ms. Stoopes-Mokamba's
resignation as many residents would like to see her stay on at Parkview Villa. 113 residents signed a petition
Economic Development Authority Minutes
August 17, 1999
Page 2
requesting she not resign and asking the EDA to work out whatever it would take to have her stay. Ms. Barnes
indicated everyone's regret in Jennifer's resignation, but it is her choice to move on. Crest View Corporation is
currently seeking applicants for the position.
Residents of Parkview Villa questioned the elevator repair status. Mr. Ruettimann explained the HUD funds have
been applied for and the sometimes difficult task of obtaining bids. Mr. Anderson indicated Ted Smith of Elevator
Advisory Group has met with him, Ms. Stoopes-Mokamba, and Mr. Gault to determine items which have akeady
been improved and can be removed from the bid specifications prior to publicizing the advertisement for bids.
Information will be submitted to HUD. This will need to be completed for approval of funds by October. He
indicated there is no quick fix. A new ClAP program will become avaiIable after October 1~t with funding based
upon the number of units, not a competitive application for available funds. Mr. Hunter questioned the cost of
repairing the elevators versus the cost of new elevators. Mr. Anderson indicated it was the consulting firm's
recommendation that repairing the elevators was the best option. Necessary repair/replacement of the controllers is
the major concern. Other concerns such as levelers, eyes, interior improvements, and safety and code issues were
discussed.
Residents of Parkview Villa questioned when the contract with Crest View Corporation will be up for renewal. Mr.
Anderson indicated on June 1, 1999 a one year extension of the contract was renewed. Residents requested a voice
when the contract is renewed. Mr. Ruettnnann asked residents to "wait and see how things go", and to not harbor ill
feelings against the new person hired.
RETURN TO TABLED FINANCIAL REPORTS
Ms. Wyckoff questioned why small dollar amounts were paid to Bill Gault, for example. Ms. Stoopes-Mokamba
explained pew cash is not an option and until recent approval to obtain gas at the Public Works Department, Mr.
Gault paid for lawn mowing gas himself. Each amount is then divided between the three funds for Parkview Villa.
Other items such as sympathy cards, printer cartridges, etc. were on the list. Ms. Barnes indicated there are
approved vendors for these type ofpnschases. Mr. Peterson questioned why there was no petty cash fund for
Parkview Villa. Ms. Jindra indicated this has been discussed with the Finance Department previously and is a
complex issue. Mr. Fehst indicated it may be time to again look at the possibility of a petty cash fund.
MOTION by Peterson, second by Szurek, to approve Resolution 99-12, Resolution of the Columbia Heights
Economic Development Authority (EDA) approving the financial statements for July, 1999 and approving payment
ofbiils for July, 1999. All ayes. MOTION CARRIED.
RECOGNITION~ PROCLAMATIONS~ PRESENTATIONS, GUESTS - None.
PUBLIC HEARINGS - None.
ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions.
1. Community Improvement Assistance Program, Parkview Villa North, Resolution 99-13.
Mr. Anderson explained the new CIAP program funding allocation is determined by number of units in Parkview
Villa North. With I0I units, the allocation for FFY 1999 would be $135,269. There is still necessary
documentation to submit by August 26, 1999. This new program will have the distinct advantage of allowing the
EDA to know what funds will be received. Last year during the competitive ClAP process there were $50 million
in requests with only $10 million available. Ms. Stoopes-Mokamba stated several items the CIP Committee looked
at as necessary improvements included adding in other available boilers to system, adding values for water shut off
to each floor, new kitchen cabinets and living room light, and new hallway lights. Elevator concerns were also
discussed. Mr. Anderson reminded members that the ClAP funds are only for the North building. Ms. Stoopes-
Mokamba voiced concerns of the Resident Council stating they are less concerned about upgrading the interiors of
the elevators and would like more consideration for new kitchen cabinets.
Economic Development Authority Minutes
August 17, 1999
Page 3
MOTION by Peterson, seconded by Szurek, to waive the reading of Resolufiun 99-13, there being ample copies
available to the public. All ayes. MOTION CARRIED.
MOTION by Peterson, seconded by Szurek, to approve Resolntion 99-13, Public Housing Authority (PHA) Board
Resolution Approving CIAP Budget (form HUD-52820) with the addition of the elevator improvement amount. All
ayes. MOTION CARRIED.
MOTION by Peterson, seconded by Jolly, to approve the Certification of a Drug Free Workplace, form HUD -
50070; and furthermore, to authorize the President to attest and sign same. All ayes. MOTION CARRIED.
2. Acquire Public Housing Management Software Program.
Ms. Stoopes-Mokamba indicated Parkview Villa currently uses a manual ledger sheet system to perform public
housing management activities. Programs from three software companies were tested. Nan McKay offered the
"Great Plains" program, including tenant accounts receivable, leasing manager and annual update service for one
year. The bid was $11,960.00, with most of the funds available in the 1999 budget. This system is used by the
cities of Richfield and St. Louis Park, and Dakota County. Each reference was contacted and is very pleased with
the user friendly system and system support from Nan McKay. This system would allow transfer of informafiun
over the Interuet to HUD. Mr. Ruettimann felt any system used should tie into the City computer system. Ms.
Barnes suggested asking the company if the program could be tested for several months. Mr. Ruettimaun suggested
tabling this item to the September meeting.
MOTION by Peterson, seconded by Wyckoff, to table action on the Acquisition of Public Housing Management
Software Program. All ayes. Motion carried.
B. Bid Considerations - None.
C. Other Business
1. Auditors 1998 EDA Financial Analysis and Management Considerations.
Mr. Fehst stated the auditor's indicated the City is under-staffed to handle the Section 8 program, and therefore, felt
this was a positive affmnation toward taming the program back over to Metro HRA. It was initially felt local
control would be better for local people. This did not hold tree when portability came in to play. It was also
thought the program would cover its own cost, however money is being lost with additions to the program such as
the Family Self Sufficiency program. Mr. Fehst indicated he wants the Housing Coordinator position to be filled
soon, and stated this new position would include added responsibilities to help the Division Head. Mr. Ruettimarm
requested Mr. Fehst include Ms. Jindra and himself on related Council work session agendas for the budget. Mr.
Anderson stated the auditor is verifying and reconciling the amount of funds that should go back to the Metro HRA
at time of transfer. This mm-back should be resolved by year end.
MOTION by Szurek, seconded by Hunter, to receive the Auditors EDA Financial Analysis and Management
Considerations for December 31, 1998 as presented.
Mr. Fehst left for another meeting.
2. Parkview Villa Proposed Capital Improvement.
Ms. Stoopes-Mokamba indicated the CIP comrmttee will meet again in a week or two. She highlighted items
discussed as priorities from the Committee: re-hook four boilers back into the system, add butterfly valves to zone
off each floor to shut off water, replace kitchen cabinets and living room light, and replace hallway lights- The
comnUttee felt it was important to keep upgrading the units for resident satisfaction and marketability. Mr.
Anderson expressed concern that with Ms. Stoopes-Mokamba leaving it would be helpful to have this information
in a spreadsheet form with items to do, costs, projected year (i.e. one to five years), and funding source. Discussion
followed regarding work to be done in the penthouse. Mr. Ruettimaun indicated that if this was necessary, he would
speak with Mr. Fehst and could re-address these improvements in two weeks as a budget amendment at a special
EDA meeting. Ms. Stoopes-Mokamba indicated the work is not an emergency and not necessary until next year.
3. Proposed Budget for Fiscal Year 2000.
Mr. Anderson presented a draft copy of the 2000 Budget as a work in progress to the EDA. He indicated the levy
must be submitted to Anoka County in September. Mr. Anderson indicated he would send out a revised budget
Economic Development Authority Minutes
August 17, 1999
Page 4
with a summary document for EDA review. He reminded members that budget figures would change for 2000 due
to the sale of the duplexes and the turn back of the Section 8 program. He also noted Fund 203, Parkview Villa
North, shows to be short $42,605, but reminded members the $135,000 revenue from the CIAP Grant is not
reflected in this amount. Mr. Ruemmann felt fund numbers were scattered and confusing. Mr. Anderson indicated
these numbers were assigned long ago. Mr. Jolly questioned personnel costs. Mr. Anderson stated the Budget
includes $43,000 plus fringe benefits for a Community Development Assistant and $8,840 for an intern position.
Mr. Ruelttinann indicated he will speak to Mr. Fehst regarding Parkview Villa boilers and the 2000 Budget and
levy. He also suggested the levy be set at the maximum as it is possible to reduce it, but not to increase it. Mr.
Anderson estimated the levy at $111,000 for the EDA and $80,000 for the I-IRA assuming the estimated market
value is the same as last year. Mr. Anderson stated the EDA should submit the proposed budget to Council. Mr.
Ruettimarm suggested the EDA meet prior to the August 23 Council meeting or the August 30 Council Work
Session.
4. 4501 Madison Street NE StaffReport.
Mr. Anderson indicated ACCAP wants to construct a home on this property and requests a reduction in the special
assessments against the property. Discussion included if the property was buildable, what the easement was, would
it be taxable property if obtained by ACCAP, if the neighbor would be interested, and if the City could obtain the
property and sell it themselves. Ms. Szurek was not comfortable with releasing all assessments to the property.
Discussion followed.
MOTION by Szurek, seconded by Jindra, to offer Anoka County $1.00 and value consideration for the property at
4501 Madison Street NE. Mr. Anderson indicated Anoka County set the value on the property at $6,200. All
ayes. Motion carried.
5. Section 8 Report.
Mr. Anderson indicated Section 8 program utilization was down to 80 percent. He stated Mr. Rothschild is
currently going through the waiting list to increase the program utilization.
6. MI-~A/CDBG Report.
Mr. Anderson indicated he is reviewing the CEE agreement and upon completion will obtain the necessary
signatures to f'malize the agreement.
ADMINISTRATIVE REPORTS
A) Report of the Deputy Executive Director.
Mr. Anderson stated he has been approached by a Iocal fzrm regarding 3800 5th Stre? NE, the old Minneapolis Steel
building,, to construct a new building at the site. This property was purchased in April, 1999 by a £m:n from Denver
for approximately $1,750,000 and they are now asking approximately $3,000,000. Negotiations continue. The
local £rrm questioned how much TIF is available and if there are State redevelopment grants available.
MEETINGS
The next EDA meeting is scheduled for 6:30 p.m., Tuesday, September 21, 1999 in Community Room B at
Parkview Villa.
ADJOURNMENT
Meeting adjourned by President Ruettimann at 8:50 p.m.
/~-~pectfully submitted,
Patty Muscovitz~
Recording Secretary
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
SPECIAL MEETING MINUTES OF AUGUST 30, 1999
CALL TO ORDER - A Special Meeting of the Columbia Heights Economic Development Authority (EDA) was
called to order by President Ruettimama at 6:00 p.m., Tuesday, August 30, 1999, in Conference Room #1 at Columbia
Heights City Hall, 590 40~' Avenue NE, Columbia Heights, Minnesota.
ROLL CALL
Commission Members Present:
Commission Members Absent:
Staff Present:
Robert Ruetfimann, Patricia Jindra, Marlaine Szurek, Don Jolly, Gary Peterson,
Julienne Wyckoff, and John Hunter
Walt Fehst, Executive Director
Ken Anderson, Deputy Executive Director
Shirley Barnes, Crest View Corporation
ADDITIONS/DELETIONS TO MEETING AGENDA - There were no additions or deletions to the agenda.
ITEMS FOR CONSIDERATION
A. Other Business
1. Proposed Budget for Fiscal Year 2000
Mr. Anderson handed out a summary of the Expenditures and Revenues with comparisons to the 1997 and 1998 Actual
Budget, 1999 Proposed amounts; and packet with Line Item Detail, and Revanue/Expenditure pages for each fund.
Funds relative to the EDA include 203 - Parkview Villa North, 213 - Parkview Villa South, 204 - EDA (MHFA loans
and adminisa'ation), 205 - Section 8 Certificates and Vouchers, 235 - 4607 Tyler Street (including other vacant sites
owned and maintained by the EDA or City), and 299 - HRA Business Revolving Loan Fund (BRLF) Expenditures and
Revenues. He also handed out Draft Resohition 99-14 with the proposed Revenue and Expenditures by fund showing
what the recommended EDA and HRA levy would be.
Mr. Anderson stated that at the Iast EDA meeting members felt it best to set the levy at the maximum amount which
could be reduced at a later date. This year the recommended maximum levy amount for the EDA is $119,295 and for
the HRA is $94,752, for a total of $214,047. This EDA levy is determined by a percentage that the statute allows to
apply toward the total taxable market value in the City of Columbia Heights. The difference between 1999 and 2000
was over a seven percent increase. Mr. Ruettimaun questioned how budget increases were determined. Mr. Anderson
indicated revenues for Parkview Villa were based on revenue projections (rent receipts) completed by Jennifer Stoopes-
Mokamba. Mr. Anderson referred to Fund 203 Parkview Villa North which has a budgeted deficit with a net decrease
of $46, I97. An mount of $56,000 is budgeted for Operathag Subsidy from HUD. Also included is $135,269 in CIAP
funds that have been applied for. Mr. Anderson spoke of previous discussions regarding tenants concerns to upgrade
items such as kitchen cupboards so, according to Jenmfer Stoopes-Mokamba, $111,000 was budgeted for
improvements such as this. Also budgeted were boiler headers, butterfly valves and,~of course, the second phase
elevator modernization. HUD has indicated that we could only apply for the ClAP ~imount available of $135,000. The
Capital Improvement Cormmttee put together approximately $315,000 in improvements which we had submitted in the
CIAP budget to HUD. This constitutes the total Intergovernmental Revenue. Mr. Anderson indicated the Fund
Balance was approximately $80,000. Rental Revenue is approximately $236,000.
Mr. Jolly indicated he was comfortable with initially setting the levy at the maximum limit, but was not comfortable
with approving the budget without further research. Mr. Anderson indicated the City Council needs to submit a
Prelim/nary Budget on or before September 15, 1999 and make a recommendation of what the levies will be.
CorunUssioners wish to discuss questions and concems at the next EDA meeting. Mr. Anderson indicated Parkview
Villa North is the area of most concern and that Sechon 8 would not be applicable next year. Ms. Barnes noted the
increases are basically because of repair and maintenance costs for an aging building. Ms. Szurek stated deep concern
about the elevator problems. Mr. Anderson stated the header replacement over the boilers alone is $22,000; and the
dollar difference from 1999 to 2000 is $133,000 which is actually less than the anticipated grant amount of $135,000 so
this is a good sign. It was agreed that upgrades to Parkview Villa North. Staff should know the status of the CIAP
application around October 1.
Mr. Hunter questioned the elevator repair. Mr. Anderson indicated the bids will be opened September 24 and will then
be brought to the EDA at a rescheduled September meeting, with the hope to award the bid for $129,000 and add
deducts back in to complete work on the second elevator when the CIAP funds are obligated and released in October.
Economic Development Authority Special Meeting Minutes
August 30, 1999
Page 2
Mr. Anderson also noted that in Fund 235, 4607 Tyler and other vacant EDA/City properties do not generate revenue,
so a transfer of $5,000 from the EDA levy would be required to balance this fund.
Ms. Jindra felt she will be asked how we can have an EDA and HRA levy when there is no longer an HRA and how we
justify both. Mr. Anderson indicated that in 1993, when the Sheffield project was done an $854,000 inter-fund loan
transfer and $900,000 sewer fund transfer was made from the City to fund project costs. A portion of these costs are
being repaid from the TIF and HRA tax levy. The HRA levy will go toward this. Mr. Ruettimann indicated the HRA
was not terminated, it was rolled into the EDA and there is no requirement to hold an HRA and EDA meeting. They
both have different powers, but work hand in hand. Mr. Anderson indicted the necessary paper work with certificates
to establish the EDA (done in 1996) is ready and will be mailed to HUD tomorrow.
MOTION by Jolly, seconded by Szurek,,to waive the reading of EDA Resolution 99-14, as there are ample copies
available to the public. All ayes. Motion carried.
MOTION by Jolly, seconded by Szurek, to adopt EDA Resolution 99-14, Being a Resolution of the Columbia Heights
EDA adopting a budget and recommending setting the EDA and HKA local levy. All ayes. Motion carried.
2. Review of MI-IFA Loan Application
1. MHFA Loan Application M99-08.
Mr. Anderson presented Application 99-08, Minnesota Fix Up Fund, for $11,650 to install a new furnace and central
air, electronic air filter, humidifier, tear offand install vinyl siding, and cover windows with aluminum. The
application meets the loan criteria based upon a preliminary staff review. Discussion of the loan application followed.
MOTION by Ruettimann, seconded by Jindra, to approve the home improvement loan number M99-08, a request for
Minnesota Fix Up Funds in the amount of $11,650 subject to meeting all program requirements; and furthermore, to
direct and authorize staffto submit said application to the MI-IFA for purchase. All ayes. Motion carried.
ADMINISTRATIVE REPORTS
A) Report of the Deputy Executive Director.
Mr. Anderson suggested the next regular meeting of the EDA be held on September 28, 1999, as the Elevator
Modernization Bids will be opened on September 24t~ and the Commission would then be able to take action at this
meeting. Commissioners agreed.
Mr. Ruettimarm mentioned prior discussions on altering the EDA meeting place between Parkview Villa and City Hall.
He suggested October and December at Parkview Villa during Halloween and Christmas. Mr. Jolly indicated for easier
traveling meetings could be at Parkview Villa in the winter and City Hall in the summer. He was concerned members
may become confused when the meeting location is changed monthly. Mr. Fehst indicated the Council Room could be
made available. Discussion followed. Mr. Ruemmann will meet with the new Parkview Villa Public Housing
Administrator and discuss this item.
Ms. Szurek indicated she may not be able to ai~end the next EDA meeting. Staff will notify Parkview Villa staff and
residents of the meeting date change.
MEETINGS
The next EDA meeting is scheduled for 6:30 p.m., Tuesday, September 28, 1999 in Community Room B at Parkview
Villa.
ADJOURNMENT
President Ruettimann adjourned the meeting at 6:50 p.m.
Respectfully submitted,
Patty Muscovitz
Recording Secretary
City of Columbia Heights
Park and Recreation Commission
September 22, 1999
The meeting was called to order by Bruce Magnuson at 6:32 p.m.
ROLL CALL
Members present: Jerry Foss; Bruce Magnuson; Gary Mayer; Scott Niemeyer; Bob
Ruettimann; Keith Windschitl, Recreation Director
Members absent: Eileen Evans; Gary Peterson; Kevin Hansen, Public Works
Director/City Engineer
Also present:
APPROVAL CONSENT AGENDA
Motion by Foss, second by Ruettimann to approve the consent agenda. All ayes, motion carried.
LETTERS AND REQUESTS
DONATION FROM COLUMBIA HEIGHTS WOMEN OF TODAY
Approved on consent agenda.
THANK YOU NOTE FROM DARLENE BURQUEST
Approved on consent agenda.
OLD BUS1NESS
MULTI-USE CENTER REFERENDUM DATE AND BALLOT LANGUAGE
The Recreation Director advised members that the City Council approved the date of December
14, 1999 for the referendum. They also approved the ballot language. Park improvements were
not included in the referendum at the recommendation of the consultant. The consultant felt the
additional cost would be a negative factor to voters. Members viewed preliminary plans from the
architect. The building plans were developed from information on surveys and city size. At this
time there is no room for bleachers in the gymnasium. Some members felt there should be
bleachers and also possibly more bathrooms.
REPORT ON ROOF DAMAGE TO MURZYNHALL
The Recreation Director reported that according to Milton Johnson Roofing Company, the roof
on Murzyn Hall has about ten years of life at this time. He suggested repairing the shingles that
PAGE TWO
have blown off. An insulation person will also come to look at the roof. Milton Johnson also
recommended that we bury the black water drainage pipes. Members suggested the water could
be piped out to an underground holding tank.
NEW BUSINESS
CHASE GRANT
The City was awarded another Chase grant. Matt Linngren prepared the application which was
submitted to the State of Minnesota. The Recreation Director spoke with the state representative
who indicated that two other cities have been denied the grant after they received grant monies
for schools. The representative was advised that we are very prudent with the gTant money and
spend it carefully. Members discussed the possibility of purchasing computers for children to
use at Murzyn Hall. Perhaps there are some retired teachers who might want to lead a Chase
program.
PUPPET WAGON ATTENDANCE
Members reviewed the attendance report for the puppet wagon. The puppet shows are very well
attended. This summer the youth have done the puppet shows with help from the leaders.
REPORTS
RECREATION DIRECTOR
The Recreation Director reported that the community gardeners will receive a letter in October
asking them to clean up their plots so they can be tilled. We had problems with clean-up last
year, so this year we will assess a $25 clean-up fee if gardeners do not clean their areas. Next
month is the joint meeting with the Commission and the City Council. The regular Park &
Recreation Commission meeting will take place at 6:30 p.m., and the meeting with the City
Council will begin at 7:00 p.m. Suggestions were made for refreshments.
PUBLIC WORKS DIRECTOR/CITY ENGINEER
No report at this time.
COMMISSION MEMBERS
No report at this time.
PAGE THREE
ADJOURNMENT
Motion by Ruettimann, second by Foss to adjourn. All ayes, motion carried. Meeting adjourned
at 7:16 p.m.
Janice McGhee-Fetzer, Park & Recreation Commission Secretary
CITY OF COLUMBIA HEIGHTS
MEMBEB$
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
SEPTE~I;E~ 7, 1999
The September 7, 1999 Planning and Z~ning Commission meeting was called to order by Chairperson Ramsdell at
7:00 p.m. Members present were Yehle, Hanson, Szurek and Ramsdell. Commissioner Franzen was not in
attendance. Also present were Joe Hollman (City Planner), Ken Anderson (Director of Community Development),
and Kathryn Pepin (Secretary to the Planning and Zoning Commission).
MOTION by Szurek, seconded by Yehle, to approve the minutes from the meeting of August 3, 1999 as presented
in writing. Voice Vote: All Ayes. Motion passed.
NEW BUSINESS:
Public Hearing
Conditional Use Permit
Case #9909-27
Jennifer Bryan
RE: 4032 Central Ave.
Columbia Heights, Mn.
Mr. Hollman presented the request of Jennifer Bryan for a Conditional Use Permit to open a coffee shop in a vacant
tenant space at 4032 Central Avenue NE which is located in the C.A.S.T. Theater/Acting School. The coffee shop
will serve standard and special coffees, tea, cold drinks and light pre-prepared foods such as pre-packaged
sandwiches and wraps and a variety of deserts. He stated that there will be up to 50 seats inside and roughly four
to six tables outside. The proposed hours of operation are as follows: Sunday- 8:00 AM to midnight; Monday
through Wednesday- 6:30 AM to midnight; Thursday and Friday- 6:30 AM to 3:00 AM; and Saturday 8:00 AM to
3:00 AM.
Mr. Hollman informed the Commission that in September of 1998, a request for site plan approval was heard by
the Planning and Zoning Commission to allow a second story on the buildin9 located at 4030 Central Avenue for the
theater/acting school. This request was approved.
Mr. Hollman stated that Section 9.112(2) of the Columbia Heights Zoning Ordinance requires a Conditional Use
Permit for restaurants, cafes, tea rooms, taverns, bars, provided said design is to only serve customers seated at
tables, counters or booths. He noted that this section does not state "coffee shop", but coffee shops are not
specifically listed anywhere in the Zoning Ordinance. It is staff's interpretation that a coffee shop is a similar use to
those listed above and should be altowed in the Central Business District as a Conditional Use Permit.
Mr. Hogman stated that the Minimum Yard and Density requirements in the Central Business Oistrict are as follows:
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
Page 2
The floor area ratio shall not exceed 6.0. Floor Area Ratio is defined as the numerical value obtained
through dividing the gross floor area of a building or buildings by the lot area on which such building or
buildings are located. The Floor Area Ratio for the building is approximately 1.5 which meets this
requirement.
o
Every lot shall have a minimum frontage of 20 feet. The subject parcel has a frontage of 50 feet which
meets this requirement.
3. The Front Yard shall be one foot. The existing building meets this requirement.
Mr. Hollman added that the proposed coffee shop will be roughly 800 square feet (25' x 32'), and will contain up to
50 seats. He added that the parking requirements for a coffee shop are at least one space for each three (3) seats,
which will require 17 parking spaces.
He stated that there are no on-site parking spaces provided, but the property does have use of the City parking
ramp which is located immediately across the alley to the west of the subject property. Considering that the
parking ramp is available, minimum parking requirements will be met, including handicap parking. The building is also
required to provide space for loading and unloading. He noted that there is currently space available off the alley in
back of the building for loading and unloading.
He further added that waste material storage is located behind the building which complies with the Zoning
Ordinance. The dumpster is located on a pad on City property which was designed to be used for waste material
storage. Considering that there will be outdoor seating, staff will recommend, as a condition of approval, that a
waste receptacle be provided for patrons using the outdoor seats. He noted that the applicant intends to bring the
tables and chairs indoors when the business is closed.
Mr. Hollman informed the Commission that the City is currently engaged in a planning process for a Master
Redevelopment Plan for Downtown Columbia Heights. As part of this process, a market analysis was prepared by
representatives from Colliers Towle Real Estate. Their research and analysis indicates that any successful new
development in the area will likely be in the form of smaller-scale retail, service and/or office products, possibly
mixed with smaller-scale iow, medium or even high density residential uses. The report listed a coffee shop as a
possible commercial use for the area.
Mr. Hollman stated that the City Comprehensive Plan designates this area for future commercial use. One of the
goals of the Land Use and Redevelopment component of the Plan states "Improve the commercial viability of the
Central Avenue Corridor while protecting nearby residential neighborhoods." Also, in the Plan's discussion of
locations of special planning interest, it states that the City should promote private redevelopment of underutilized
and/or deteriorated sites, it was his opinion that this proposal is consistent with the City Comprehensive Plan.
Chairperson Ramsdell inquired as to whether there was signage at the rear of the businesses so people coming from
the ramp would know where they needed to go or if there was a walkway between the businesses that was marked
PLANNING ANd ZONING COMMISSION
REGULAR MEETING - ~IINUTES
SEPTEMBER 7, 1999
Page 3
to make access easier to the front of the buildings. Disc~ssion followed regarding the walkway. Mr. Hollman
stated that there was signage allowed on the rear of the businesses. It was unknown if the walkway i~etween the
buddings was marked or lighted.
Commissioner Hanson asked if the two toc;.",ts were separate. It was stated that there would be separate
entrances for each tenant as well as an entrance to the coffee shop from the lobby of the theater. Each business
would be operated separa[~iy.
Commissioner Szurek questioned the owner of the theater as to when the theater would open, Charters Anderson,
the owner, stated that they are getting close. The work is going slowly due to lack of money. Ms. Bryan was
present to state that her intended date for opening would be November 15, t999,
Chairperson Ramsdell opened the public hearing. No one was present to speak regardin9 this case. The public
hearing was closed.
Motion by Hanson, seconded by Yehle, to recommend to the City Council the approval of the Conditional Use
Permit to allow the proposed coffee shop at 4032 Central Avenue NE, subject to the following conditions:
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance.
2. All proposed signage must be submitted on the City prescribed application form and must fully comply with
the Zoning Ordinance.
3. A waste receptacle shall be provided for patrons using the outdoor seating area.
Voice Vote: All Ayes. Motion passed.
**THIS ITEM TO APPEAR ON THE SEPTEMBER 13, 1999 CITY COUNCIL AGENDA.
B. Site Plan Review
Case #9909-28
James J. Sarna
RE: 4329 Central Avenue
Columbia Heights, Mn.
Mr. Hollman presented the request of James Sarna for site plan approval from the Planning and Zoning Commission
to construct an approximately 38 feet x 64 feet (2,432 square feet) retail tobacco store at 4329 Central Avenue
N.E. The existing building, currently occupied by Hites Floral, will be demolished. He noted that the proposed
building will be very similar in size and appearance to another tobacco shop owned by the applicant at the northeast
corner of University Avenue and Lowry Avenue in Minneapolis.
PLA;',~ING A~r] ZONING COMMISSION
~£~',_AR MEETING - AGENDA
2,?TEMBER 7, 1999
P~ge4
Mr. Hollman stated that tobacco shops are required to be licensed by the City of Columbia Heights. A tobacco
license application has been submitted and approved.
He added that the surrounding property is zoned RB, Retail Business, in all four directions. With the excoption of
the property to the east, the surroundin9 area is used commercially. Portions of the property to the east is used by
the United States Post Office. He noted that the remaining portion of the property to the east is a continuation of
the adjacent property to the south. This entire area is currently asphalt parkingldriveway. He further notod that it
is possible to access the rear of the subject property off 43 ~ Avenue N.E. by driving over this asphalt area. This,
however, is privately owned and not a public alley or road. Whether the subject property continues to have access
to 43 1/z Avenue or not is dependent upon agreements between the private property owners. Also, it is possible to
9et to the subject property off 43'" Avenue by driving through the adjacent parking lots to the south. Again,
whether this is allowed to continue or not is dependent upon agreements between private property owners.
Mr, Hollman stated that Section 9.113(1) of the Columbia Heights Zoning Ordinance lists a pipe and tobacco shop
as a permitted use in the RD, Retail Business District. Minimum yard and density requirements are as follows:
· Every tot shall have a minimum frontage of 40 feet. The existing property meets this requirement.
· Minimum lot width shall be 50 feet. The existing property meets this requirement.
· Minimum lot area shall be 6,000 square feet. The existing property is approximately 15,360 square feet.
· Front Yard shall be 15 feet. The proposed building will be roughly 70 feet from the front property line.
The floor area ratio shall not exceed 1.0. The floor area ratio for the proposal is approximately .16 which
meets this requirement.
The rear yard shall be 10 feet. The proposed building will be 20 feet from the rear property line which
meets requirements.
A building that is not served by an agey shall have one 10 foot side yard. This property is not served by an
alley and the proposed buildin9 will be roughly 28 feet from both the north and south side lot lines.
Mr. Hollman stated that retail stores require at least one off-street parking space for each 200 square feet of net
floor area. He noted that net floor area excludes space used for rest rooms, lunchrooms, conference rooms,
storage, etc. As a result, a total of 11 parking spaces are required, including one van-accessible handicap space.
The site plan indicates that 11 parking spaces will be provided, one of which will be a van-accessible space. The
Building Code requires that handicap accessible parking spaces shall be located on the shortest possible accessible
PL~N,~JINS ~,~Jg ZO~'I?JO rOMMISSION
REGULAR ~,~_~-'rTNG -
SEPTEMBER 7, 1999
Page 5
route from adjacent parking to an accessible building entrance. The proposed space is located along the northern
edge of the parking lot. Mr. Hollman stated that Staff will recommend, as a condition of approval, that the
handicap accessible parkin§ ,~pace be located as near as is practicable to the main ~trance of the building.
Mr. Hollman informed the Commission that Section 9.116(2) of the Zoning Ordinance requires that parking and
loading areas cannot be located within the front yard setback area of the property which is 15 feet in the RB
District. The parking spaces are proposed to be located 44 feet from the front property line which meets
requirements. The Ordinance also requires that parking lots be surfaced with a material to control dust and
drainage. The parking lot is surfaced with asphalt which meets this requirement. One other requirement is that all
open off-street parking areas shall provide a bumper curb of five to seven inches high around the perimeter of the
lot and a curb of no less than five (5) feet from a building that has parking around it. A concrete curb is proposed
around the north and east sides of the parking lot and a six foot sidewalk is proposed between the parking spaces
and the building.
He stated that the existing access to the site will continue to be utilized adding that 22- 24 foot drive aisles are
typically recommended for 90 degree parking. 90 degree parking is proposed with approximately 40 feet of space
for a drive aisle which will provide sufficient room for vehicle circulation. It was Mr. Hollman's opinion that there
will also be sufficient space in the parking lot for on-site snow storage.
Mr. Hollman explained that the Zoning Ordinance requires screening where any business is adjacent to or across the
street or alley from residential property. The subject property is not adjacent to any residential property, so
screening is not required. Solid waste material shall be so located and screened as to be removed from public view
and shall be kept in an enclosed building or properly contained in a closed container for such purposes. A fence
enclosure is proposed near the northerly property line. The dumpster will need to be rolled out of the enclosure and
into the parking lot for trash removal. Mr. Hollman stated that Staff has concerns with the layout as parking
spaces are proposed in front of the trash enclosure. The proposed parking spaces are ten (10) feet wide, and if they
are decreased to the required nine (9) feet, there would be approximately ten (1 O) feet open space which could be
used to have direct access to the dumpster. Mr. Hotlman stated that Staff will recommend, as a condition of
approval, that the trash enclosure have direct access from the parking lot.
Mr. Hollman stated that there is a fence proposed along the entire length of the northerly side lot line. He noted
that the fence can not exceed 42 inches in height within the front 15 feet of the property. Currently, there is open
pavement between the parking lots for Hites Floral and Anderson Heating and Air Conditioning, but the curb and
fence will block any traffic circulation between parking lots. There is parking along the south side of the Anderson
Heating and Air Conditioning building and the proposed fence/curb will change how vehicles park in this area. There
is 40 feet between the Anderson Heating and Air Conditioning building and the property line which will provide
adequate space for parking and a drive aisle.
PLANNING AND ZONING
REGULAR MEET;~O -
SEPTEMBER 7, 1999
?age6
The Ordinance also requires that mechanical equipment located on the roof of a buildin9 needs to be screened. At
this point, Mr. Hollman stated that elevation views of the proposed building have not been provided, so staff will
recommend, as a condition of approval, that any rooftop equipmont shall be screened.
A pylon mounted sign is proposed near the northwest corner of the lot. The Zoning Ordinance states that free-
standing signs can be within one foot of the property line, provided the bottom edge of the sign is at least eight feet
above grade. Staff has not seen any sign plans, but all proposed signage will need to be submitted on the City-
prescribed application form and shall fully comply with the Ordinance. Mr. Hollman added that 128 square feet of
total signage is allowed on the property which includes any free-standing and wall signage, and the maximum size of
a pylon sign would be 75 square feet.
Mr. Hollman added that landscaping or screening is not required, but the applicant is proposing to landscape an area
between the parking lot and Central Avenue as well as the northeast corner of the lot which will increase the
aesthetic value of the property.
He stated that the plans do not indicate that there will be any new lighting on the property, but if lighting is added,
a lighting plan will need to be reviewed and approved by staff. Light cannot exceed three (3) foot candles at the
property line.
Mr. Hollman stated that one other issue pertains to the legal composition of the three lots at 4329 Central Avenue.
According to City records which have been verified with Anoka County, 4329 Central Avenue consists of Lots 24
and 25 while Lot 23 is a separate parcel. These three lots have been used together over the years, but have never
been legally combined. The applicant is purchasing all three lots, and staff will recommend, as a condition of
approval, that these lots be combined into a single parcel. The property owner can accomplish this by completin9
the necessary paperwork in the Assessing Department at City Hall or at the Anoka County Government Center.
Mr. Hollman informed the Commission that the City Comprehensive Plan designates this area for future commercial
use. One of the 9gals of the Land Use and Redevelopment component of the Plan states "Improve the commercial
viability of the Central Avenue Corridor while protecting nearby residential neighborhoods." Also, in the Plan's
discussion of locations of special plannin9 interest, it states that the City should promote private redevelopment of
underutilized and/or deteriorated sites. It was his opinion that the proposal is consistent with the City
Comprehensive Plan.
John Ludwi9, a representative of New View Construction, was present and stated that he was informed this day by
Mr. Sarna that the proposed fence along the north end of the property will be removed from the proposal.
Even though landscaping is not required, Commissioner Szurek thought the landscaping proposed was lacking.
PLANNING AND ZONING COMMi$$',G;'J
REGULAR MEETING- MINUTES
SEPTEMBER 7, 1999
Page 7
Commissioner Hanson felt the dumpster as proposed was not in a good location and should be turned for direct
access by the garbage trucks. He suggested that the proposed handicap space he relocated and the parking spaces
reduced in size to still meet the size requirement of ~.he Zoning Ordinance and then there would be ample room for
the dumpster enclosure. It was his opinion that, ideally, the dumpster should be located at the rear of the building.
He inquired if there were easements allowing access to 43'" Avenue from the rear. Mr. Hollman stated that there
was that possibility and he would have to check into the situation.
John Ludwig, the representative from New View Construction, stated that the parking spaces could be made
smaller which would then allow a driveway along the south side of the building to allow the dumpster along the
south side or rear of the building. He added that he would be redrawing and submitting a revised site plan.
Chairperson Ramsdell opened the public hearing.
Don Anderson of Anderson Heating, 4349 Central Avenue, was present to state his concern regarding the proposed
fence which has now been withdrawn.
The public hearing was closed.
Motion by Yehle, seconded by Hanson, to approve the site plan to allow the construction of a retail tobacco store
at 4329 Central Avenue NE, subject to the following conditions:
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance.
The handicap accessible parking spaces shall be located on the shortest possible accessible route from
adjacent parkin9 to the buildin9 entrance.
3. The site plan shall be amended to provide direct access to the trash enclosure.
All proposed signage must be submitted on the City prescribed application form and must fully comply with
the Zonin9 Ordinance.
5. Any rooftop equipment shall be screened.
if additional lighting is added, a lightin9 plan will need to be reviewed and approved by staff, and light
cannot exceed three (3) foot candles at the property line.
7. Lot 23 shall be combined with Lots 24 and 25 to form a single parcel.
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
SEPTEMBER 7, 1999
Page 8
Roll Call: Yehle - Aye; Hanson- Aye; Szurek - Abstain; Ramsdell - Aye. Motion Passed.
Public Hearing
Conditional Use Permit
Case #9909-29
New Horizon Child Care
RE: 4079 Central Avenue
Columbia Heights, Mn.
Mr. Hollman presented the request of New Horizon Child Care for a Conditional Use Permit to open a child care
center in a 9,500 square foot tenant space in the Columbia Heights Mall at 4079 Central Avenue NE. An
approximately 4,563 square foot playground is also proposed to serve the child care center.
Mr. Hollman informed the Commission that the original site plan for the mall was approved in 1981. During the
regular meeting of March 2, 1999, the Planning and Zoning Commission approved a site plan to allow the build-out
of the Columbia Heights Mall. Also, at it's April 6 meeting the Commission approved a site plan to allow the
Columbia Heights Transit Hub to be constructed near the northwest corner of the property.
He stated that the surroundin9 property to the north, south, and west is zoned CBD, Central Business District and is
used commercially. He noted that the property to the south of the proposed child care center is zoned R-4 as well
as CBD, and is used by Parkview Villa. The property to the east is also zoned R-4, Multiple Family Residential and is
used by Labella Condominiums.
According to Section 9.112(2) of the Columbia Heights Zoning Ordinance, a Conditional Use Permit will be required
for a day care center in the CBD, Central Business District. Minimum Yard and Density Requirements are listed as
follows:
The floor area ratio shall not exceed 6.0. Floor Area Ratio is defined as the numerical value obtained
through dividing the gross floor area of a building or buildings by the lot area on which such building or
buildings are located. The proposal meets this requirement.
· Every lot shall have a minimum frontage of 20 feet. The subject parcel greatly exceeds this requirement.
· The Front Yard shall be one foot. The existing building and proposed improvements meet this requirement.
Mr. Hogman explained that a 4,563 square foot playground is also proposed for the site. 3,044 square feet will be
utilized by preschool and the remaining 1,519 square feet is intended to be used by toddlers. This playground will
be surrounded by a raised curb and a fence. The surface of the playground will be a combination of wood chips,
AND ZONING COMMISSION
MEI:T!NG- MINUTES
$£?T_~MBER 7 1999
sod, and a concrete path. He noted that no additional lighting is proposed for the playground as the facility will not
be open in the evenings.
Mr. Hollman stated that the Zoning Ordinance does not specifically address parking requirements for a day care
center, so parking requirements for the most similar use need to be applied which appears to be an elementary
school. An elementary school requires at Wast one parking space for each classroom, plus one additional space for
each 300 student capacity. There will be a total of nine (9) classrooms, and the facility will hold approximately 164
kids, so a total of (10) parking spaces are required.
The proposed playground will encroach into the existing parking lot and a total of nine (9) parking spaces will be lest
as a result. Mr. Hogman noted that if this tenant space were to remain as retail, 48 parkin9 spaces would be
required. Even though nine (9) spaces will be lost, converting this tenant space into a day care center will lessen the
amount of parking required on the site. As a reminder, the transit hub will remove 66 parking spaces from the
entire site, leaving a total of 347 spaces which was 30 less than required for the mall. However, parking spaces in
the 40t" Avenue Parkin9 Ramp can be counted as required off-street parking for the Mall so minimum parkin9
requirements were still being met. The loss of parking spaces for the transit hub and the proposed playground will
result in a total of 338 spaces left on the site. He further noted that, at the time that the transit hub proposal was
being reviewed, this particular space was being calculated as retail Because the subject tenant space is changing
from retail (48 spaces required) to day care (10 spaces required), the total number of parking spaces required for
the mall is 339 which is one more than provided. As mentioned above, spaces in the 40t" Avenue Parking Ramp can
be counted as required off-street parkin9 for the Mall, so minimum requirements are met.
Mr. Hogman stated that traffic circulation on the site will be impacted by the playground noting that there is
currently a drive aisle located alongside the building which will be removed, and traffic will be redirected around the
playground. It is not anticipated that this will create problems because it appears that traffic circulation and access
can still occur efficiently on site. The presence of the playground and redirecting of traffic may actually increase
the safety in the area as vehicles will not be able to drive past the child care center entrance doors. Rather,
vehicles will need to slow down and turn away from the building to circulate around the playground. In an effort to
further increase the safety of the parking lot in this area, staff will recommend, as a condition of approval, that a
speed hump be provided in the drive aisle between the sidewalk along the building and the double-row of parking to
the west of the proposed playground. Also, the traffic circulation pattern shall be clearly marked on the surface of
the parking lot.
Mr. Hollman stated that much of the traffic generated by this facility will be parents driving in and parking
temporarily to drop off and pick up their children. Because of this, staff will recommend as a condition of approval
that the site plan be amended to accommodate space next to the sidewalk along the building for temporary parking
for drop off and pick up. It appears that there is enough room for two, possibly three, spaces. These spaces shall
be clearly marked and identified as temporary parking for child drop off and pick up.
PLANNING AND ZONING O0~IMISSION
REGULAR MEETING - MINUTES
SEPTEMBER 7, 1999
Page 10
The following provides a breakdown of the projected clientele and the proposed floor plan. The 9,500 square foot
area will be designed to accommodate a future total of 164 kids.
There will be two rooms for a total of 16 inia,~[s.
Two rooms will be available for 28 toddlers.
There will be 60 preschoolers in three rooms.
One room will be provided for 30 school age kids.
A future school age room for 30 will also be provided.
Mr. Hollman informed the Commission that the City is currently engaged in a planning process for a Master
Redevelopment Plan for Downtown Columbia Heights. As part of this process, a market analysis was prepared by
representatives from Colliers Towle Real Estate. Their research and analysis indicates that any successful new
development in the area will likely be in the form of smaller-scale retail, service and/or office products, possibly
mixed with smaller-scale Iow, medium or even high density residential uses. The report listed a day care center as a
possible commercial use for the area. Also, according to the Southern Anoka County Consortium, Anoka County
has a shortage of available day care.
Mr. Hollman informed the Commission that the City Comprehensive Plan designates this area for future commercial
development. One of the goals of the Land Use and Redevelopment component of the Plan states "Improve the
commercial viability of the Central Avenue Corridor while protecting nearby residential neighborhoods." The Plan
does not specifically address day care in any goals and objectives, but service businesses are encouraged. The
addition of a day care center in downtown Columbia Heights will provide a valuable service to the area. It was his
opinion that the proposal is consistent with the City Comprehensive Plan.
It was Commissioner Ramsdell's opinion that a stop sign be installed or an additional speed bump in the parking lot
adjacent to the day care center prior to or at the tenant space. He stated that it is his concern that the children are
protected as they are unpredictable and tend to run out without looking in their excitement to get to mom or dad or
into day care, Discussion followed.
Commissioner Yehle felt speed bumps were more effective as people tend to not see or 9o through stop signs.
Bob Grootwasink, co-owner of the shopping center, suggested that a series of speed humps be installed starting in
front of the Sylvester's Outlet space at 4069.
Jean Bickett of 1000 N.E. 41" Avenue was concerned about the noise from the playground and the increased
traffic in the area generated by the daycare center. She stated that the alley is used by trucks, for garbage pick-up
and deliveries for the various businesses. She felt a higher fence should be placed around the playground as a sound
barrier. She also suggested that the Commissioners drive through the parking lot of the shopping center after the
meeting to observe the lighting and to keep in mind that children will be dropped off and picked up during the dark
hours especially in winter.
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Page II
Commissioner Ramsdell inquired as to what kind of fence was proposed.
Mark Hotzler, co-owner of the shopping cent~,, o~ated that the fence was a vinyl covered steel fence about seven
(7) feet high. He added that the playground area would be covered with wood chips and have concrete sidewalks
for tricycles.
Mr. Grootwasik stated that there is a senior housing complex across the street from their shopping center in
Lakeville where they also have a daycare center and has never received any complaints about noise. I-le added that
if additional lightin9 was necessary, it would be installed by the owners of the shopping center as they were very
interested in making this shopping center successful and safe.
Commissioner Ramsdell inquired as to the hours of operation. Mr. Hotzler assumed the hours would be from 6:30
a.m. to 6:30 p.m.
Commissioner Hanson felt the retaining wall at the east end of the site would provide a buffer for noise as well as
the trees and bushes in that area. Ha added that there is at least a fifteen foot drop in grade at the east end of the
site where the retainin9 wall, trees and bushes are located with the residential beyond the top of the hill.
Commissioner Ramsdell suggested that slats could be installed in the steel fence if necessary.
The owners stated that, if required, they will install stats in the fence.
Chairperson Ramsdell closed the public hearing.
Motion by Szurek, seconded by Yehle, to recommend to the City Council the approval of the Conditional Use Permit
to allow the operation of New Horizon Child Care Center at 4079 Central Avenue NE, subject to the following
conditions:
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance.
All proposed signage must be submitted on the City prescribed application form and must fully comply with
the Zoning Ordinance.
A speed bump shall be provided in the drive aisle between the sidewalk along the building and the double-
row of parking to the west of the proposed playground and a second speed bump in the drive aisle directly
in front of the Sylvesters tenant space south of the double row of parkin9.
The traffic circulation pattern shall be clearly marked by signs on the surface of the parking lot or by
directional signs to be approved by staff.
PLANNi,~I5 AND ZONING
REGULAR MEETING - I¥11NUTES
SEPTEMBER 7,
Page
5. The site plan shall be amended to provide temporary parking spaces for the drop off and pick up of
children. These spaces shall be clearly marked and identified.
Voice Vote: All Ayes. Motion Passed.
**THIS ITEM TO APPEAB ON THE SEPTEMBEB 13, 1999 CITY COUNCIL AGENDA.
Public Hearing
Rezoning/Subdivision Approval
Case #9909-30
Eagle Crest N,W.
RE: 4405-19 University Ave.
Columbia Heights, Mn.
Mr. Flollman stated that this case is a request to rezone the property at the northeast corner of University Avenue
and 44'h Avenue from LB, Limited Business, to R-3, Multiple Family Residential, to allow the construction of seven
attached owner-occupied senior townhouse units. He added that the request includes preliminary and final plat
approval to replat said property.
At the time the agenda was prepared, staff had not received the necessary preliminary and final plat information
from the applicant, so the necessary review by staff has not been completed. As a result, staff recommends that
the Planning and Zoning Commission table the request until the October 5, 1999 meeting which will allow time for
review by planning and engineering staff. Mr. Hollman also informed the Commission that it would be necessary
for a setback variance of six feet.
Motion by Hanson, seconded by Szurek, to table the request for Eagle Crest N.W. for rezoning and plat approvals
of the property located at 315 N.E. 44'h Avenue and 4417 University Avenue until the regular meeting of the
Planning and Zoning Commission on October 5, 1999. Voice Vote: All Ayes. Motion passed.
Public Hearing
Site Plan Review
Case//9909-31
Bruce Nedegaard
RE: 4200 and 4216 Central Ave.
Columbia ;{eights, Mn.
Mr. Hollman presented the request of Bruce Nedegaard for site plan approval to construct an office building at
4200 Central Avenue NE. This is also a request for a rezoning of 4216 Central Avenue N.E. from LB, Limited
Business, to RB, Retail Business.
Mr. Hollman informed the Commission that during the spring of 1997, the Certificate of Occupancy for the buildin9
PLANNING ANO ZONING COMMISSION
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Page 13
at 4200 Central Avenue N.E. was revoked because the property had remained vacant for over one year and had
become a hazardous and substandard property. On March 30, 1998, a Notice and Order of the Building Official
was issued requiring that the building be razed.
The applicant has agreed to purchase the property from the current owner by Contract for Deed, and the existing
buildin9 is scheduled to be demolished. He noted that the applicant has also agreed to purchase the property at
4216 Central Avenue NE from the Columbia Heights Economic Development Authority (EDA). This agreement was
approved during the July 22, 1999, meeting of the EDA.
Mr. Hollman informed the Commission that the applicant has agreed to a purchase agreement with the Columbia
Heights EDA for the acquisition of 4216 Central Avenue N.E. which is currently zoned LB, Limited Business.
Considering that this parcel will be combined with 4200 Central Avenue N.E. into a single parcel, the zoning for the
entire property should be either LB or RB, Retail Business adding that zoning district boundary lines typically follow
lot lines, center lines of street, alley, and railroad right-of-ways, watercourses, or corporate limit lines.
Mr. Hollman stated that the proposed office building is a permitted use in both the LB and RB Zoning Districts,
therefore, 4216 Central could be rezoned to RB or 4200 Central Avenue could be rezoned to LB. The LB District is
intended to be a neighborhood-oriented commercial district which is located in two areas along Central Avenue:
west of Central between 44t" Avenue and 45"' Avenue and on both sides of Central between 43~" Avenue and 42""
Avenue. From a long-range planning perspective and considering the high-traffic nature of Central Avenue,
expanding the RB District in this area seems more appropriate than expanding the LB District. As a result, this
request is to rezone 4216 Central Avenue from LB, Limited Business, to RB, Retail Business.
Section 9.113(1) of the Columbia Heights Zonin9 Ordinance lists business offices as a permitted use in the RB,
Retail Business District. Minimum yard and density requirements are as follows.
· Every lot shall have a minimum frontage of 40 feet. The existing property meets this requirement.
· Minimum lot width shall be 50 feet. The existing property meets this requirement.
· Minimum lot area shall be 6,000 square feet. The subject property is approximately 21,830 square feet.
Front Yard shall be 15 feet. The proposed building is roughly 53 feet fram the front property line which is
along 42"" Avenue.
The floor area ratio shall not exceed 1.0. The subject property has a floor area ratio of approximately .6
which meets this requirement.
The rear yard shall be 10 feet. The proposed building is 10 feet off the rear property line which is the
northerly property line.
,PLANNING AND ZONING COMMISSION
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Page ]4
· There is not a side yard setback requirement.
No building shall be erected within 10 feet of any alley abutting the narrowest width of the lot. Ther~ is
not an alley abutting the narrowest width of the lot which is along the north and south property lines so
this requirement does not apply.
Mr. Hollman stated that the main building will be located approximately 16 feet from the westerly side lot line.
However, ho noted that a plaza/balcony space is being proposed for use by employees which will be constructed on
top of a retaining wall which appears to be located on or near the property line. This is permitted because the
Zoning Ordinance does not require a building setback from this property line, but the plaza/balcony is required to be
constructed entirely on private property.
Office buildings require at least one parking space for each 200 square feet up to 6,000 square feet of net floor
area. The building will be divided into two areas, 2,426 square feet of which will be for rent. The entire buildin9 is
5,535 square feet. Net floor area excludes space used for rest rooms, lunchrooms, conference rooms, storage, etc.,
therefore, a total of 23 parking spaces will be required. The site plan indicates that there will be 22 surface-level
parking spaces provided includin9 one van accessible space. He noted that there will also be parking provided in tho
basement for company vehicles and equipment. Vehicle access to the basement will be provided off the alley. The
proposal meets minimum parking requirements. However, the proposed van accessible access aisle is only five feet
wide. This is required to be eight feet wide.
Section 9.116(2) of the Zoning Ordinance requires that parking and loading areas can not be located within the
front yard setback area of the property which is 15 feet in the RB District. The parking spaces as proposed are
approximately 29 feet from the front property line which meets this requirement. The Ordinance also requires that
parking lots be surfaced with a material to control dust and drainage. The site plan indicates that the lot will be
asphalt paving which meets this requirement. One other requirement is that all open off-street parkin9 areas shall
provide a bumper curb of five to seven inches high around the perimeter of the lot and a curb of no less than five (5)
feet from a buildin9 that has parkin9 around it. The site plan indicates that a five (5) foot sidewalk will be provided
around the building which meets this requirement. There is also five feet of space being provided around the
perimeter of the parking lot which will provide room for on-site snow storage.
One of the parking spaces proposed is located adjacent to the edge of the retaining wall which has roughly a 12
foot drop. Tho Uniform Building Code requires that where any parking area is located more than five feet above the
adjacent grade, vehicle barriers shall be provided. Vehicle barriers shall have a minimum vertical dimension of 12
inches and shall be centered at least 18 inches above the parking surface. Staff will recommend, as a condition of
approval, that a vehicle barrier be provided.
Mr. Hogman stated that it should be noted that staff has concerns regarding the turning radius to access the
building from the alley. There will be 16 feet between the building and the side property line and roughly 22 feet
PLANNING AND ZONING COMMISSION
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Page 15
between the building and the edge of the bituminous alley surface. It appears that it may be difficult to maneuver
some of the larger company vehicles and equipment through the overhead doors to and from the alley, particularly if
you ara coming up the alley from the south or need to turn south onto the alley around the proposed retaining wall.
Thore are two access points proposed for the site, one off 42"" Avenue which is roughly 60 feet west of the curb-
line intersection of Central Avenue and 42"" Avenue. The second access is off Central Avenue and is located
approximately 120 feet north of the curb line intersection. Typically 22 to 24 foot drive aisles are recommended for
90 degree parki~,g which is proposed on this site plan. Mr. Hollman noted that the plan indicates that the drive
aisles will be 24 feet in width, and the parking spaces will be the required 9 feet wide b7 20 feet in length.
Mr. Hollman informed the Commission that the Zoning Ordinance requires screening where any business is adjacent
to or across the street or alley from residential property. As a result, screening is required along the western
property boundary for this project. The required screening shall consist of a solid fence or wall at least 50% opaque
and at least six feet tall. This screening shall not extend within 15 feet of any driveway opening. The retaining
wall along the western property boundary provides the required screening for the property, and that portion of the
retaining wall that will be less than six feet in height is within 15 feet of driveway openings to the alley.
Mr. Hollman informed the Commission that solid waste material shall be so located and screened as to be removed
from public view and shall be kept in an enclosed building or properly contained in a closed container for such
purposes. He added that this issue has been discussed with the applican[, and the dumpster will be located on the
north side of the building off the alley end will be screened from public view.
The plans do not indicate that there will be any new lighting on the property, but if lighting is added, a lighting plan
will need to be reviewed and approved by staff. Light can not exceed three (3) foot candles at the property line.
Mr. Hollman stated that one other issue pertains to the legal composition of the parcels involved. Before a building
permit can be issued, 4216 Central Avenue will need to be combined with 4200 Central Avenue to form a single
parcel. The property owner can accomplish this by completing the necessary paperwork in the Assessing
Department at City Hall or at the Anoka County Government Center. However, a purchase agreement between the
applicant and the Columbia Heights Economic Development Authority for 4216 Central Avenue NE will need to be
signed before the two properties can be combined.
Mr. Hollman informed the Commission that the City Comprehensive Plan designates this ar3~ for future con, :~:?
use. One of the goals of the Land Use and Redevelopment component of the Plan states "lmprsvo the commercial
viability of the Central Avenue Corridor while protecting nearby residential neighborhoods." This area has also been
designated for selective commercial development and in-fill and is noted as an area of special planning interest. In
the Plan's discussion of locations of special planning interest, it states that the City should promote private
redevelopment of underutilized and/or deteriorated sites. It was Mr. Hollman's opinion that the proposal is
consistent with the City Comprehensive Plan.
PLANNING~.,,." '"" Z~,"J!NG COM,,, .......
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SEPTEMBER 7, 1999
Page 16
Chairperson Ramsdell opened the public hearing.
Bruce Nedegaard, the appucan[, was present to address any concerns or questions. He informed the Commiss!sn
and staff that he would like to be a participant in the landscape and streetscape project along Central Avenue so
that he can plan for his site accordingly. He stated that the equipment to be stored in the lower Ievel of the building
would be his personal motor home and a bobcat. The rear of his budding was designed for these ','ahiclas to be
backed inta the building ~or s[orage.
Steven Engel of 4207 Van Buren Street was present to ask ~bout the vehicle barrier or guardraii at [he rear of the
buildi% .... all as to ask the owner if the trees on the sita could be removed as soon as possible as there were
~aopte sleeping and camping in the area. It has caused ;~ ~,o be alarmed and concerned for his femilv.
Joe Manthe of 4227 Van Buren Street was present to discuss the retaining wall at the rear of the site. Mr.
Nedegaard stated that a new retaining wall wig be a part of the building with grass and then the alley.
Chairperson Ramsdell closed the puptic hearing.
Motion by Szurek, seconded ;;y Hanson, tn recommend to the Cit,/Council the aporoval of the rezoning of 4216
Central Avenue from LB, Limited Business, to RB, Retail Business, as [he proposal is consistent with the City
Comprehen~;','~ Plan. Veice Vot~: All Aves. Motion passed.
**THIS ITEM TO APPEAR ON THE SEPTEMBER 13, 1999 CITY COUNCIL AGENDA.
Motion by Szurek, seconded by Hanson, to approve the site plan to allow the construction of an approximately
5,535 square foot office building at 4200 and 4216 Central Avenue NE, subject to the following conditions:
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance.
£. The van accessible access aisle shall be widened to the requir, d eight feet.
All proposed signage must be submitted on the City prescribed application form and must fully comply .',;~h
the Zoning Ordi~onc~.
A vehicle barrier shall be pro~;ded ,vh,~a any parking area is located more than five feet above the adjacent
grade.
Waste material storage shall be located and screened in a manner that is consistent with the Columbia
Heights Zoning Ordinance.
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SEPTEMBER 7, 1999
Page 17
6. If additional lighting is added, a lighting plan will need to be reviewed and approved by staff, and light
cannot exceed three (3) foot candles at the property line.
7. Drainage/Grading plans shall he submitted for review and anproval by the City's Enginneerin§ ~opart,ment.
Voica ~lct~: All Ayes. Motion passed.
Motion by Hanson, seconded by Szurek, to adjourn the meeting at 8:40 p.m. Roll Call: All Ayes. Motion passed.
Respectful~ubmitted,
Secretary to the Planning and Zoning Commission
kp
CITY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (61:~) 782-~'800 T~)D 782-:)806
Tom Ramsdell, Chair
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
October 5, 1999
The October 5, 1999 Planning and Zoning Commission meeting was called to order by Chairperson Ramsdell at 7:00
p.m. Members present were Yehle, Hanson and Ramsdell. Commissioners Franzen and Szurek were not in
attendance. Also present were Joe Hollman (City Planner), and Kathryn Pepin (Secretary to the Planning and
Zoning Commission).
MOTION by Hanson, seconded by Yehle, to approve the minutes from the meeting of September 7, 1999 as
presented in writing. Voice Vote: All Ayes. Motion passed.
OLD BUSINESS:
Public Hearing
Variance/Site Plan Review
Case//9909-30
Eagle Crest N.W.
RE: 315 N.E. 44"` Avenue and
4417 University Avenue
Mr. Hollman presented the request of Eagle Crest N.W. to rezone the property at the northeast corner of University
Avenue N.E. and 44"' Avenue N.E. (315 - 44"` Avenue N.E. and 4417 University Avenue N.E.) from LB, Limited
Business, to R-3, Multiple Family Residential, to allow the construction of seven attached owner-occupied senior
townhouse units. He added that this request also includes preliminary and final plat approval to replat said
property. A third request is for a variance to Section 9.109(1) of the Columbia Heights Zoning Ordinance which
requires that a townhouse structure having an overall length greater than 80 feet shall have an off-set of eight (8)
feet or more. The proposed structure will have an off-set of two (2) feet which requires a variance of six (6) feet.
He stated that the rezoning and plat request were on the agenda for the September 7 meeting, but were tabled until
this meeting meeting because the necessary plat information had not been submitted and the need for the variance
was determined. At the time the agenda was prepared, Mr. Hollman stated that staff still had not received the
necessary preliminary and final plat information from the applicant, so the necessary staff review has not been
done.
He informed the Commission that Minnesota Statute 15.99 gives cities a 60-day time limit to make decisions on
land use/zoning requests. However, this law allows cities to extend the 60-day limit for an additional 60 days
provided the applicant is given written notice of the extension. Applicants can not reject this extension. The
application was submitted on August 13, 1999, so a decision will not be made by the City within the original 60-day
time frame. The attached letter provides notice of a 60-day extension to the applicant. He advised that the City
would need to take action within the 60-day extension time period or the application will automatically be approved.
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
OCTOBER 5, 1999
Page 2
If the necessary information is not submitted within that 60-day period, staff will recommend denial of the
application at an upcoming Planning and Zoning Commission meeting. Mr. Hogman added that an alternative would
be that the applicant can agree in writing to waive the time limits.
At this point, Mr. Hollman recommended that the Planning and Zoning Commission table the request until the
November 2, 1999 regular scheduled meeting adding that would be provided the plat is submitted by October 15,
1999, allowing the Planning and Engineering staff adequate time to review the information before the meeting.
Chairperson Ramsdell opened the meeting to a public hearing.
Klm Dare of 4420 N.E. 4~ Street was present to ask for a description of the development, asked for information
about the contractor, and requested a definition of elderly housing.
Mr. Hollman stated that information was some of what staff was trying to gather for presentation. If the project
9Des forward, this information will be presented at the next public meetin9 in November.
Dave Thompson of 4416 N.E. 4~ Street was present to register a complaint regarding the condition of the alley
where the sewer and water lines were terminated for the two existing properties. He was directed to contact the
Public Works Department.
Chairperson Ramsdell closed the public hearing.
Motion by Yehle, seconded by Hanson, to table Case 9909-30 for Eagle Crest N.W. until the regular meeting of the
Planning and Zonin9 Commission scheduled for November 2, 1999. Voice Vote: All Ayes.
NEW BUSINESS:
Public Hearing
Site Plan Approval
Case #9909-10
Lori and J.P. Laflin
RE: 4005 Reservoir Blvd.
Columbia Heights, Mn.
Mr. Hogman presented the request of Mr. Laflin for site plan approval from the Planning and Zoning Commission to
allow a detached garage to be moved onto the property at 4005 Reservoir Blvd. This is a prior built 16 foot x 22
foot (352 square feet) garage. Site Plan approval is one of a number of requirements needed to obtain a Moving
Permit.
Mr. Hollman stated that the surrounding property on the north, east, and west is zoned R-l, single family
residential, and is used residentially. The property to the south is zoned R-2, single and two family residential and is
PLANNING ANO ZONING COMMISSION
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OCTOBER 5, 1999
Page 3
also used residentially. The garage is tan with cedar shakes and has a hip roof. He noted that the house on the
property has a brick front with white siding and added that the style of the garage would be consistent with the
character of the surrounding neighborhood, but the color does not match the house.
Section 9.116(4) of the Columbia Heights Zoning Ordinance requires that single family dwellings provide at least
two (2) off-street parking spaces, one of which shall be a garage. There is currently a garage on the site that has
access off 40th Avenue which will be demolished. He noted that the applicant has recently sold the property, and
the mortgage company required as part of the sale that the applicant demolish the existing garage and provide a
suitable garage on the property. The proposed garage will have access off the alley.
Mr. Hollman informed the Commission that Section 9.104(5) of the Zoning Ordinance regulates accessory
structures with applicable requirements as follows:
No accessory structure shall exceed the height of the principal structure or fifteen (15) feet, whichever is
less. He stated that the garage is roughly 12 feet in height which meets this requirement.
No accessory structures shall exceed 1,000 square feet. He stated that the proposed garage is 352
square feet.
Any lot over 6,500 square feet may have a lot coverage of up to 30%. Mr. Hollman stated that with the
addition of the garage, the lot coverage will be approximately 9%.
In the R-1 District, private garages are limited in number to one (1) garage. Provided the existing garage is
demolished, this requirement will be met.
Detached accessory structures must be six (6) feet or more from the principal structure. The proposed
location of the garage will meet this requirement.
Whenever a garage is designed so that the vehicle entry door is facing a street or alley, the distance
between the door and the lot line shall be 20 feet or more. The garage door will not face the street or
agey.
The minimum setback from side and rear lot lines is three (3) feet. The proposed garage will be three feet
north of the southerly side lot line along 40"' Avenue and five feet off the alley which will meet this
requirement. There will be approximately 21 feet between the vehicle entry door to the garage and the
northerly side lot line. Mr. Hollman stated that Staff has some concern that 21 feet does not provide an
appropriate amount of space for easy vehicle movement on a driveway, but the proposal meets the
requirements of the Zoning Ordinance.
Mr. Hollman added that the Zoning Ordinance also requires that, where an alley intersects a street, no planting or
PLANNING ANO ZONING COMMISSION
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OCTOBER 5, 1999
Page 4
construction in excess of 30 inches high shall be permitted within a triangular area that is defined as follows:
Beginning at the point of intersection of the alley right-of-way and the back of the street curb, thence 15 feet along
one curb line, thence diagonally to a point 15 feet along the alley right-of-way, thence along the alley right-of-way
to the point of beginning. He stated that the proposed garage location will meet this requirement and referred to
the attached site plan prepared by staff that illustrates this sight triangle.
He further stated that the site plan also illustrates the location of a water shut-off that is located approximately 14
feet south of the northerly property line. Ne stated that it will be necessary that the shut off remain available for
access, therefore, the driveway cannot be located over the water shut-off. Also, the garage should not be located
over the water service line. This should not become a problem provided that the garage is located in the southern
portion of the lot as proposed.
Mr. Hollman indicated that the site has a substantial change in topography from west to east and staff is concerned
about potential drainage problems. The site plan that was submitted with the application does not adequately
illustrate topography or drainage patterns on the property. Therefore, Mr. Hollman stated that staff will
recommend as a condition of approval that a drainage and grading plan be submitted as part of the building permit
application for review by the City Engineering Department.
Mr. Hollman informed the Commission that Staff conducted a pre-moving inspection of the garage on September 24,
1999, and the City Building Official has offered the followin9 comments:
The door frame is rotted and needs to be replaced.
A treated bottom plate is needed.
The automatic 9ara9e door opener needs to be removed or replaced.
Mr. Hollman stated that the following steps will need to be completed and approved prior to the issuance of any
permits:
A lot survey showing location (setbacks) and drainage of the proposed structure, driveway and landscaping
will be required prior to issuing a building permit.
Plans showing how the proposed foundation will be constructed and fastening of the structure to the
foundation.
Approval of the moving route by the Columbia Heights Public Works Department, Anoka County
Department of Transportation, and Minnesota Department of Transportation as well as the obtaining of
the required permit from the City by the moving contractor.
· Moving route and times must be approved by the Columbia Heights Police Department.
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REGULAR MEETING- MINUTES
OCTOBER 5, 1999
Page 5
All work must be conducted by contractors licensed by the City or State.
The building will be treated as new construction and, therefore, must comply with all current state and
municipal codes.
Applicants must notify and receive approval from ali utility companies.
Commissioner Hanson expressed concern with the close proximity of the proposed garage to the retaining wall along
40"' Avenue and requested the Building Official look into the situation.
Chairperson Ramsdell opened the public hearing.
Marylou Oswald of 1409 N.E. 40~ Avenue was present to express her concerns with the moving in of the §arage.
She stated that her property was across the alley from 4005 Reservoir Boulevard and inquired who would be
responsible if any damage was done to her property or her fence. Staff responded that the moving contractor
would be the responsible party or the permit holder.
Motion by Hanson, seconded by Yeh~e, to approve the site plan to allow a prior built garage to be moved onto the
property at 400§ Reservoir Blvd, subiect to the following conditions:
1. The door frame shall be replaced.
2. A treated wood bottom plate shall be provided.
3. The automatic garage door opener shall be removed.
4. A drainage and grading plan shall be submitted as part of the buildin9 perm~ application for review and
approval by the City Engineerin9 Department.
5. The driveway shall not cover the water shut-off.
6. Compliance required with ali state statutes, local codes and ordinances, permit and inspection
requirements.
Voice Vote: All Ayes. Motion passed.
STAFF REPORTS.
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
OCTOBER 5, 1999
Page 6
Mr. Hallman referred to his staff report pertaining to garage placement regulations stating that City Council
members had recently voiced concern about the need to provide adequate space for vehicle maneuverability between
a vehicle entry door of a garage and the opposite property line. The questions put to the Commission was should
the City continue to permit construction of garages in the current manner or should regulations be drafted to the
Zoning Ordinance regulating the amount of space necessary for vehicle maneuverability.
Discussion followed. It was the consensus of the Commission that some type of regulations should be used and
directed staff to research the issue for further consideration.
Motion by Hanson, seconded by Yehle, to adjourn the meeting at 7:55 p.m. Voice Vote: All Ayes. Motion passed.
Respect f ully,~mitted, ..~--/-~ ~
Secretory to the Planning and Zoning Commission
kp
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS TRAFFIC COMMISSION
OCTOBER 4, 1999
The Traffic Commission Meeting was called to order at 7:10 p.m.
I. ROLL CALL
Present:
Absent:
Staff.'
Goodman, Jolly, Smmpf, Sturdevant
Carlson
Kathyjean Young, Assistant City Engineer
Tom Johnson, Police Chief
II. APPROVAL OF AUGUST 2, 1999 MINUTES
Motion by Jolly, second by Goodman to approve the minutes of the August 2, 1999,
Traffic Commission Meeting. Motion carried.
III. OLD BUSINESS
PUBLIC HEARING TO REINSTATE PARKING ON THE NORTH SIDE OF
37TM AVENUE FROM TYLER STREET TO HART BOULEVARD
A Public Hearing was held to determine whether parking on the north side of37m
Avenue from Tyler Street to Hart Boulevard should be reinstated.
In 1989 37th Avenue was changed from a two-lane street with parking on both
sides to a four-lane street with no parking allowed. This was done in order to
obtain State Aid funds to replace the deteriorated concrete street panels. State Aid
has since changed the width requirements for streets. Currently a street carrying
over 10,000 ADT with 2 lanes of traffic and 2 parking lanes must be a minimum of
42' wide from face of curb to face of curb. The width of 37th Avenue is 44'. Staff
contacted the State Aid Office requesting information on what would be required
to reinstate parking on the north side of37t~ Ave. They have indicated that there
are no specific procedures to request the change but all State Aid Rules and
Policies must be followed.
Staff believes traffic will flow equally well with one or two travel lanes. Street
parking could be reinstated on the north side of37~ Avenue until the street is
reconstructed; however, parking along 37t~ Avenue will increase visibility problems
at driveways and intersections.
Mr. Richard Quigley of 1219 37th Ave. indicated he was in favor of allowing
parking on the north side of 37th Ave. and felt that it would slow traffic down.
Official Proceedings
Columbia Heights Traffic Commission
October 4, 1999
Page 2
Ms. Rebeccah Wilson of 1739 37t~ Ave. stated that she is in one of several double
bungalows along 37* Ave. and parking is a problem. The speed along 37~h Ave. is
excessive and she felt that the parking lane would slow traffic. She would use the
street parking when running for short periods of time and was in favor of
reinstating parking on the north side of 37th Ave..
Mr. Willard Thorp of 1411 37th Ave. was in favor of reinstating parking on the
north side of 37~ Ave. as he felt it is dangerous to work in the yard when there is
two lanes of travel and he hoped it would slow traffic down.
Ms. Laura Lindahl of 3723 Johnson St. was in favor of parking on 37~h Ave. as it
would relieve the parking problem on her street from the business on the comer of
37th and Johnson.
Mr. Ernest Miller of 1605 37'h Ave. stated that 37th Ave. is a race track.
Reinstating the parking would help to slow traffic down and he was in favor of
reinstating the parking.
Mr. Paul Ostrow, Council Member First Ward, Minneapolis, was present and
indicated he hoped Minneapolis and Columbia Heights could work together for the
benefit of both cities on traffic flow on 37th Ave.
Ms. Sue Bembenek of 748 36 ½ Ave. was concerned about traffic backing up one
block east of Central and wondered if people will be ticketed for being in a parking
lane. She suggested that the lanes of traffic be clearly painted to motorists
traveling at that intersection.
Commissioner Jolly indicated that to be consistent with 37th Avenue he would be in
favor of reinstating parking. Commissioner Stumpf stated that it sounded like a
speed issue on 37th Ave. Mr. Jolly stated that parking is not the way to control
traffic. It has a negative impact.
Motion by Goodman, second by Sturdevant, to recommend City Council reinstate
parking on the north side of 37th Avenue from Tyler Street to Hart Boulevard and
review the parking change in one year. Roll Call: Goodman-aye, Jolly-aye,
Stumpf-nay, Sturdevant-aye. Motion carded.
Official Proceedings
Columbia Heights Traffic Commission
October 4, 1999
Page 3
PUBLIC HEARING TO ELIMINATE PARKING ON THE NORTH SIDE OF
37TM AVENUE FROM VAN BUREN STREET TO CENTRAL AVENUE
A Public Hearing was held to determine whether parking on the north side of 37th
Avenue from Van Buren Street to Central Avenue should be eliminated.
Parking on the north side of 37th Avenue close to Central Avenue forces two
westbound vehicles going straight through the intersection to merge in a very short
distance. Eliminating the parking from Central Avenue to Van Buren Street
provides a greater distance for those vehicles to merge.
A letter was received from Robert Guzy, owner of the property at 3700 Central
Avenue stated he was against eliminating parking on the north side of 37~h Avenue.
Eliminating the parking would create a hardship by limiting parking to the small lot
to the north. As an alternative, Mr. Guzy suggested the northerly lane of 37th
Avenue east of Central Avenue be a right-turn only lane.
Westbound traffic is evenly split between right turning traffic versus left and
straight ahead traffic. Designated right mm only and left turn or straight ahead
lanes would reduce confusion at the intersection. A right-mm only lane is feasible
as long as Minneapolis keeps the leading green arrow for left-turning traffic.
Motion by Goodman, second by Smmpf, to recommend the City Council designate
the northerly westbound lane of 37th Avenue as right-turn only. Motion carried.
IV. OTHER OLD BUSINESS
None
* Commissioner Jolly left at 8:05 p.m.
V. NEW BUSINESS
A. REQUEST TO RESTRICT PARKING ON ONE SIDE OF FILLMORE STREET
DURING SCHOOL EVENTS
Official Proceedings
Columbia Heights Traffic Commission
October 4, 1999
Page 4
VI.
Mr. Jerry Hart of 1401 Lincoln Terrace discussed a concern about event parking
for the High School with the Police Chief. Mr. Hart has observed that vehicles
parking on both sides of Fillmore Street north of 49th Avenue cause a narrow
roadway for emergency vehicles to get through..Mr. Hart is requesting the
restriction of parking on one side of Fillmore Street during school events.
Presently Fillmore Street is already posted "No parking during school hours, 7:00
a.m. to 5:00 p.m.".
Fillmore Street is 30' wide from face of curb to face of curb. Assuming there are
two 8' parking lanes, the travel lane is 14'. While this is tight for two vehicles to
pass on Fillmore Street at the same time, an emergency vehicle would be able to
get through.
It is easy to restrict parking during school hours; however, it would be very
difficult to restrict parking for events.
Motion by Goodman, second by Sturdevant, to call a Public Hearing on November
1, 1999, to eliminate parking on one side of Fillmore Street, north of 49th Avenue.
Motion carried.
REQUEST FOR 2-HOUR PARKING AT 3844 CENTRAL AVENUE
Dr. Robert Donsker of 3844 Central Avenue is requesting a 2-hour parking sign be
placed in front of his business at 3844 Central Avenue. Employees of Bobby and
Steve's AutoWorld are parking their cars in front of this address all day long which
creates a problem for handicapped patients who need access from curb to
sidewalk.
Motion by Stumpf, second by Goodman, to call a Public Hearing on November 1,
1999, to designate 2-hour parking in front of 3844 Central Avenue.
OTHER NEW BUSINESS
None
Official Proceedings
Columbia Heights Traffic Commission
October 4, 1999
Page 5
VII. REPORTS
A. CITY ENGINEER
1. DECEMBER MEETING
The December Holiday Dinner Meeting will be held at Jax Caf~ at 6:30
p.m.
B.POLICE CHIEF
None
C. COMMISSIONERS
None
VIII. ADJOURNMENT
Motion by Goodman, second by Sturdevant, to adjourn the meeting at 8:15 p.m.
Respectfully submitted,
Traffic Commission Secretary