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December 6, 1999 Truth in Taxation
CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 5542 ! -3878 (612) 782-2800 TDD 782 2806 Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: ADMINISTRATION NOTICE OF SPECIAL MEETING Notice is hereby given that an Official Meeting -~ is to be held in the CITY OF COLUMBIA HEIGHTS as follows: COLUMBIA HEIGHTS CITY CO UNCII~CIT~ STAFF MONDAY, DECEMBER 6, 1999 7:00P. M. CITY HALL COUNCIL CHAMBERS TR UTtl IN TAXA TION HEARING MaFor Gary L. Peterson- Councilmembers Donald G. Jolly Marlaine Szurek Julienne YYyckoff John Hunter City Manager P/alt Fehst AGENDA Call to Order - Roll Call Appointment of Patty Muscovit~ a~ Secretary_ Pro Tern RECOMMENDED MOTION: Move to appoint Patty Muscovitz as Secretary Pro Tem. Presentation of 2000 Bud~tet and Tax Lew Information Walter R. Fehst, City Manager and William J. Elrite, Finance Director, will present information. RECOMMENDED MOTION: Move to schedule the date for the adOption of the city budget and tax levy for December 13~ at 7:00 p.m. in the City Council Chambers. Adiotmunent RECOMMENDED MOTION: Moved and seconded to adjourn the meeting. Walter R. Fehst, City Manager The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heightsr services, programs, and activities..4uxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER D TO� x;17 0 �� D 20: v D �'cn'Sw o�CD CD M CD 0 w� c°u n CD CD =r CD � �� o �° � ov m ° 0 m 3 I . w� -0 m a n W a cn m° N m K m 0 a N O? v (D m° v a w z m w �' ? CAD O O" (�D n - cn cn -0 < woo v cn CD to -1 m X CD m _0 cn v m m 0 0 0 w0 5x N �cn ��ch m �0 0 E. -� ins' m m < o°� ti Qm`< Om m w CD =mow c p � O rn N O O Q m 3 X 00 aW�, o °w m m �O Qa°i m ?v m o� < CD o C ° —as � m w s0. o`< 3 m w��ow Z �a -� CMD m ml<U)< rt ° m w CD o Sp ao �cc n — ° o m< O° N D � � CD 0 C) m n ( w � � ( ' � � cp w O x �' O G p N r N m m 3 N m m N m CL cn w3. 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(D (Dp N 3 - cn O O- Cl) C � (� A o 3 0 _ N _ 7 (D (n O 0 N� O (D (C) i O .. � 0 (D (U p� O I- cn (D M '-'_' n 0 O 3 0 q =r -n : 3 (n�o ado CD (D 3 (D p 7 CD j' 3 a C CL � N (D (D a (D N N N N cr o M N n N Q-0 N (D "� (D p 3 Q S a CD o 0 w rt CD v =~ o O M� v N� o v� o o (n (D �, 0 o" � 0 •� (� 3 N, ao rt 3 O Q N N N 0 �O (D —N�3'N (D O rt � rt � � N (D 69 p C (D (D rt a `< (D - j N .Nr O O N -p =vas N (na O cnmCL =r ? o o-v ID < ° : 0 0 � (D "O to Q- (D v Q N (fin CO) (D * (D CD CO) CD �, 3 � 3 n= o.cQ v s 3 m =r o v co (� m y N (D D N � N= (D 0 O M CD =3 j 3' v cQ 3 N cn cn o: o o' ° m `� o o °o' o oco m pv o 0 o c pp mo ?(Dm�o�= �ooroma0O::r CC) o�,inn =3cD�,(D(D�a��Ocn ��,. rt(na=r(a 2000 All Budgetary Funds Expenditures By Functional Area Public Works 36.9% ■ Debt Service Recreation 11.4% Administration 3.1% 4.5% Police Liquor 6.4% 12.5% " Finance 5.4% ■ Fire 3.9% ■ General Government 13.3% Library 2.7% ?000 All Budgetary Funs, Revenues By SOUrce ❑ Net Profit - Liquor ❑ Allocations ❑ Xsfers In & Non - 8.4% 0.4% rev Receipts ❑ Miscellaneous 11.0% 7.5% ❑ Fines & Forfeits 0.9% 9 Charges for Services 2.6% Inter- governmental ❑ Licenses & 31.1% Pe rmits 1.5% Debt Service Funds 15.3% ❑ Taxes 21.3% ?000 All Budgetary Funds Expenditures By Classi-fication ,w ■ Capital Outlay 170/. ■ Other Services & Charges 20% Supplies 22% Personal Services 41% El El Ll El El El Major Expenditure Increases Increase /Decrease Legal 1999 Budget 2,182,243 0 6023197 358,825 2000 from 1999 Budget 2,364,241 181,998 37,405 373405 Police Elections Streets City Manager 638,438 36,241 388,852 30,027 Engineering 333,486 528,709 230,068 627,629 363,146 29,660 Finance 549,621 20,912 13,624 Murzyn Hall Parks 243,692 638,648 11,019 Legal 205,182 215,265 1 10,083 Fire 753,841 763,8571 10,016 ❑ ❑ EJ ❑ ❑ City of Columbia Heights PrnnnPaad ?000 T .Pvv g nil Rtntp. Aid.q Adopted Proposed Amount of Percent of 1999 2000 Increase Increase Decrease Decrease 1 General Fund 197649974 1,781,331 165357 2 Library Fund 4679518 5009244 32,726 3 EDA Fund 1119048 119,296 892481 4 Total Local Levy 2,3439540 29400,871 57,331 �5 Are a Wide Lev 895,085 895,085 0 Total Lev 3,238,625 3,295,956 57,331 1.77% F6 Local Performance Aid 22,643 0 - 229643 Local Govermmnet Aid 2,294,210 2,3259029 30,819 9 Homestead & A ricultural Aid 959,341 130043122 449781 10 Total Aids 3,276,194 3,329,151 525957 1.620 11 Tax Rate Excess TIF 8,495 99299 804 12 1 Total aids & Levy 63523,314 696343406 110,288 1.69% General Fund Revenue & Expense For Community Development _ 9 Revenue E.D.A.Tax Levy 99,000 Expense General Transfer to Community Development 247,000 Transfer of Levy to E.D.A. 99,000 Total 346,000 r• • 111 216,216 99,000 315,216' 111,048 119,296 237,394 237,394 111,048 119,296 348,442 356,690 El El El El Fund Revenue and Proposed Property Taxes 1997 -2000 1997 422,043 1998 443,145 1999 2000 Increase/ (Decrease) 32,726 8,248 16,357 Library 467,518 111,048T 500,244 EDA 99,000 99,000 I_ !2,517,101 2,659,289 3,038,144 3,201,434 i 119,296 General Fund 2,660,059 21676,416 Total Levy f 3,238,625 3,295,956 57,331 Area Wide (Fiscal Disparities) 728,149 847,632 895,085 895,085 0 Local Levy 2,309,995 2,353,802 2,343,541 2,400,871 57,331 El El El El El Changes i State Aid 1999 Budget 2000 Budget LGA 2,294,210 2,325,029 HACA 959,341 ' 1,004,122 LPA � 22,643 � 0 Total 3,276,194 1 3,329,151 Amount of Increase /(Decrease) 30,819 44,787 (22,643) 52,957 2000 General and Library Fund Expenditures Bv FUnctional Area I'LIX S LI})p orted I LInds Public Works 23. OD/ o Administration 11. OD/ Finance 6.9% ■ Fi re 9.4% ■ General Government 7.8% ry Police ubra Recreation 6.6% 27.9% 7.5% ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ Class Rate Percentages By Real Property Type Taxes Payable 1997, 199 8, 1999 & 2000 Payable 1997 Payable 1998 Payable 1999 Real Property Description ' Class Rate Class Rate Class Rate Residential homestead First $72,000 1.00% Over $72,000 2.00% First $75,000 Over $75,000 First $76,000 Over $76,000 Commercial - Industrial and public utility First $100,000 Over $100,000 First $150,000 Over $150,000 Residential non - homestead, 1 unit 1.00% 1.85% 3.00% 4.60% 2.70% 4.00% First $72,000 2.30% Over $72,000 2.30% First $75,000 Over $75,000 First $76,000 Over $76,000 Residential non - homestead, 2 -3 units Residential non - homestead 4 or more units 2.30% 3.40% 1.90% 2.10% 2.10% 2.90% 2.45% 3.50% 1.25% 1.70% 1.70% 2.50% Payable 2000CIass Rate 1.00% 1.65% 2.40% 3.40% 1.20% 1.65% 1.65% 2.40% Where Your Property Taxes Go SCHOOL 50% 21000 MISCELLANEOUS 6% L 3% UNTY 1% :� asv��svy cn C) CD CD Cli v e iDI nna co nv O , O' ° CQ Z CD CD r �. CD a 0 a 3 �. O N ' �' CD CD cn o C ? C) �+ � ^T � a' CD _ CD CD 0) O- Cn -,. CD.� � :oa � 0 CD a`c spa CD CD Z C CD 3 v X o � :3 CD v o n� o CD�v Cn a -� o CD CD Sb' C C 3 4 sv N N N ..� CD X ti n CD N CD Co 63 co Cn Q) y O � � � O• O 0- CD lo. Sv IrA m CD cn 0 0 CD ?7 CD O a_- CD C� CD C). CD R. sll CD n� 7c C v 6 CD �Lt 47 CD (D 0 CD 6$ • N Q _■ rF Er O 3 N r CD rF Q N A 0000% ou CL Q O -z wo CD -I X 2 D C7 0 m 0 ca C CITY COUNCIL LETTER MEETING OF: December 6, 1999 AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: FINANCE J,,. -. APPROVAL ITEM: TRUTH IN TAXATION HEARING OF BY: WILLIAM ELRITE~J'~~ BY: DECEMBER 6, 1999 DATE: DECEMBER 3, 19(, NO: State Statutes require the City to hold a Truth in Taxation headng. At the Truth in Taxation hearing the City Manager will present information to the City Council and the Public in relationship to the city budget for the year 2000 and the city tax levy payable in 2000. Overall, for the past three years, the City has had a very minimal tax increase. With the proposed tax levy for 2000, most homes will see virtually no increase in property taxes. In addition to this, the majority of properties in Columbia Heights will see a tax reduction. The exception to this is where property values have increased. In those cases there may be a moderate but proportionate increase in property taxes. At the present time, based on a recent article published by the Citizen's League, the City of Columbia Heights ranks 107t~ in taxes on an average home out of 107 metropolitan communities. Based on this, we in essence, have achieved the ultimate in that we have the lowest taxes in the metropolitan area on an average valued home. For purposes of this report, the Citizen's League determined that the average valued home in Columbia Heights was $83,506. Attached is a copy of the handout that will be available to the public for Monday night's meeting. A large number of the screens and graphs in this handout will be displayed at the meeting and over cable television. The hearing should be called to order and adjourned by the Mayor. The only motion that is necessary is to schedule a date for the adoption of the city budget and levy. RECOMMENDED MOTION: Move to schedule the date for the adoption of the city budget and tax levy for December 13~ at 7:00 P.M. in the City Council chambers. WE:sms 9912031COUNCIL Attachment COUNCIL ACTION: TABLE 1:1~19 TAXE~ ON HOMES IN 107' METROPOUTAN COMMUNmES InTex Comm~tily · 8-'~ (8ohool Distd~ $1,555 97 $132,671 $1,711 60 -O.3% 1,711 83 97,600 1,125 102 -&7 Orono (278) 1,675 88 100,925 1,105 90 -3.0 1,376 106 138,802 1,595 70 1.7 ~e94) ~ Anmony ~m2.) 2,1e6 $L L~ Pi, IqZ~I~) 1,541 ~,~wood (276) 2,051 VV.~,.=t- ;~4) 1,~0 I~~ A~mn HIs~l) $'1,817 Farm. Harm ~ ~,107 Ckc~ Rnes ¢2) 2,002 29 101.~_~06_ 1,428 92 1.e Gok~ Heights (13) 1,699 47 63,506 923 107 -14.7 Colun'd:~lTwp. (931) 1,720 82 153_.__~_ 1,910 50 3.7 Coon Ragalcls (11) 1,576 95 99268 1,063 105 -8.7 East Be~ (15) 1,618 91 109,229 1,295 89 -2.4 Fddley (14) 1,750 74 99,715 1,175 97 -O.0 Ham Lake (11) 1,473 103 131,513 1~95 69 0.5 Lino I.ake~ (12) 2,008 25 142,342 2,433 28 9.6 Unwood Twp. (831) 1,510 100 112,272 1285 91 -7.8 Spdng Lake Park (16) 1,808 67 94,480 1,118 76 -1.0 ~ (823) 2,311 90 -2.4 Ul~ (823) 2,214 1 03 ..6.6 Estimated % Change 1~9 Mm'kef 1999 Tax In Tm; Tax Rink Velue Tax Flank t8-'99 $1,924 45 $126,803 $1,967 1,055 35 106,856 1,543 1,782 70 306,996 5,69O 2,005 27 93,928 1,325 lJ 50 1~4,332 2,759 2,108 c~~ Chl~ (112) $2.,127 Chaaka (112) 1,854 Norwood Y(xxlg A..~c. (108) 2,OO4 Vk~ma ¢ 12) 2,037 Waconia (110) 2,218 WaWtown (111) 1,870 DAKOTA COUNTY ~ Vaky (138) $1,730 12 $182,401 $3,601 52 133,837 2,056 11 ..52% 42 -6.0 28 89,810 1,141 100 -11.6 22 202,963 3,971 8 0.5 5 121,855 2,134 37 3.0 49 95,883 1219 93 -2.7 Bulmvk (191) E.g.n (1,~) 1~32 - I.k~'-,~ (198) Mend~ He,ghts (197) 1,532 South ~. Paul {8) 1,739 $134,038 $1,924 1,511 ' 95 1~k240 1,816 $3 134,844 37 111,124 32 107,508 1,543 IVloun~ VbW ~1) 1,$51 New Bdohton ~21) 1,838 Nmb Oaks (821) 1,644 ~ ~3) 2,1 ~ ~ ~ ~115 v~ ~ ~4) ~,~ ~ ~~4) 1~ ~e ~T~. ~4) 1~19 53 119,449 1,729 81 144,714 2,151 98 185,154 2,~2 42 129,870 2,054 77 88,485 1,019 106 15 99,976 1,475 31 87,283 1,174 8 111,219 1,810 59 112,384 1,552 20 242,377 4,963 34 297,999 6,024 46 6.1% 75 -3.6 3 7.8 86 1.7 20 1.4 76 4.0 98 2.2 56 -O.9 73 -4.4 7 1.3 I 5.1 ~ ~L Paul (197) 1,600 912 104,159 120~ Bk3ominglm (271) $1,741 a~dyn ~~ 2,228 Bro~k~ I=a-k (279). 2,167 Chln'~lin {11) 1,84~ {877) 1,775 C~ (2~1) 1,943 Da~(11) 1,821 76 $131,118 $1,872 4 91~20 1,192 7 101,685 1,602 56 112,833 1,570 71 156,461 2,475 40 80,556 1,197 Eden Prarde (272) 2,036 Eckm (273) 1,971 Exm~or;7~ 2,1o~ Geiden Vdey(270) 2,041 ~ Twp. ('Z28) 1,818 Hq3~ns ;70) 2,054 ~e73) 1,055 M.~ 6ri=v,, ~79) 2,015 IVliryteapob (1) 2,137 IVBr~(276) 2.C,~__ 19 110~95 lj6/ 38 202,325 3,824 25 134,381 2,241 79 27~,760 5,O46 11 38,453 1,459 18 171,510 3,230 44 291,~1 5,178 go $200,938 $2,985 17 -O2% 10 124,585 2,133 38 6.9 24 108,558 1,825 85 10.9 73 107,380 1,379 83 -2.4 1,490 101 143,583 1,845 54 4.2 1,456 104 222,648 3,250 13 1.6 1,~56 89 142,745 2,019 44 -2.7 1,703 84 188,038 3,1327 16 0.1 1,775 72 1~3~'7 2,609 22 0.2 1,340 107 195,053 2,542 25 0.3 67 155,119 2,311 33 1.9 2 100,743 1,678 63 14.7 85 115,632 1.___r,00 78 -5.8 78 11)6,290 1,345 84 0.7 51 88,782 1,134 101 11.8 46 125245 1,937 48 -2.3 1,377 105 222,182 3,051 1,9go 33 147,506 2,484 -A hypolhMi~ home tn ~:tt mmm~,ity wllh an m~of8 ma~ vdue of $125,000. 6 MU4NESOTA,XXFflAL 15 -4.0 26 12.8 New ~ Twp. (194)1,745 59 -1.0 I~Bw Pmoue ('/21) 2~ 35 4.0 ~ I.Ikl (11(I) 2,100 21 ,.6.3 Say, m(191) 1,052 0.6 Spdng Lake TWP. (719)1,5a0 88 -4.3~ 32 1.5 69 50,221 1,0~8 104 -11.3 76 180,923 2,954 18 3.8 3 101,561 1,~33 64 -2.7 17 144,297 2,579 23 0.4 38 132,424 2,130 39 -1.8 67 112,044 1,573 71 -9.0 94 195~g0 2,370 30 -O.3 65 $150,616 $2,385 29 -3.5% 16 134,747 2,348 31 3.9 I 85,228 1,,326 85 O2 6 107,295 1,766 58 -1.1 43 111,105 1,go7 67 2.4 39 101,355 1,435 81 -5.4 59 126,947 1.__~80 51 -5.8 gO 339,499 5,010 2 -0.1 59 98,~1 1,314 87 3.1 9 117,014 1,952 47 1.6 13 87,196 1219 92 2.9 61 136,015 2,076 41 -2.2 gO 126,270 1,033 53 -6.9 54 110,436 1,524 77 -6.3 53 132,557 1,984 45 -5.3 PROPOSED 2000 BUDGET SUMMARY COLUMBIA HEIGH'I~ ECONOMIC DEVI~LOPMENT AUTHORFFY EXPENDITURES Fund Name Parkview Villa North EDA Home Improvement CH Section 8 Certificates CH Section 8 Vouchers Parkview Villa South Rental 4607 Tyler Fund/Deut. No. 20346330 20446314 204-46324 20546325 20546335 21346340 23546360 29946320 Expenses 492,326 116,688 0 0 0 178,366 11,514 105,752 Fused Name Parkview Villa North EDA Home Improvement CH Section 8 Certificates CH Section 8 Vouchers Parkview Villa South Rental 4607 Tyler HRA' REVI~lquEs Fund/Deot. No. 20346330 20446314 20446324 20546325 20546335 21346340 23546360 29946320 Revenues 451,904 119,295 0 0 0 225,687 11,514 123,477 pROPO$1~D TAX LKVY Recommended EDA Levy Recommended HRA Levy TOTAL LEVY $119,295 94,752 $214,047 G:/Cornmunity Developmen t/Budgct2OOO/Sudsumm PROPOSED 2000 BUDGET SUMMARY COMMUNITY DEVELOPMENT DEPARTMENT Fund Name Protective Inspection Administration CDBG HOME Program 4519/21 Taylor St. NE 4642/44 Taylor St. NE Vacant Land/Temporary Housing EXPENDITURES Fuud/Del~t. No. 201-42400 201-46310 202-46350 202-46355 235-46370 235-46380 235-46385 Expenses 202,602 126,248 247,917 0 0 0. 10,376 Fund Name Protective Inspection/ Administration CDBG/HOME Vacant Land/ Temporary Housing REVENUES Fund NO,' 201 202 235 Revenue 328,850 247,917 10,376 G:/Community DevelopmenbrB udget2000/buds umm CITY OF COLUMBIA HEIGHTS Projected Fund Balance Prepared 12/06/99 Fund Balance 12/31/98 Reserved for prepayments Designated for working capital Designated for encumbrances Designated for the 1999 budget Total reserved or designated Undesignated 1/1/99 11,632 3,463,549 26,992 238,793 4,744,231 3,740,966 Projected General Fund under budget for 1999 Cumulative projected fund balance 12/31/99 Designated for the 2000 budget ~alance 1/1/2000 511,800 1,515,065 330,243 Community Development 1998 deficit Community Development projected 1999 deficit Community Development projected 2000 deficit Total Community Development deficits 41,378 60,000 80,000 Parks Capital Equipment Cap Improvements General Gov't Building T~rovements 256,800 150,000 Net available fund balance Add Back Of City Manager Cuts Fire (sleep in p. ro.~ra_m.) . 5,650 ___Il c~/Council Cuts ....................... Police (.P_art-time CS_O_) ....... (14,609) ' ~'~- i~r'~,'~)- ............................. ~___'(¥.o.',.~i~i i i i i i i i i i i i Fund Balance .~,;~;~; ..................................................................... Fund Balance ~IClTY OF COLUMBIA HEIGHTS Truth in Taxation Hearing on the 2000 Proposed Budget and Property Taxes December 6, 1991! *mi DATE: TO: FROM: RE: CITY OF COLUMBIA HEIGHTS November 1, 1999 MEMBERS OF THE CITY COUNCIL WALT FEHST, CITY MANAGER 2000 PROPOSED BUDGET MESSAGE This budget message accompanies the 2000 budget document distributed to the City Council and available to the public. Overview Budget Highlights Ex~nditures: As reflected in the budget, departmental budgets for tax-supported funds went up less than 3%. This was primarily due to holding the line on all increases. The following chart shows the major expenditure increases: lg~ Budget ~ Budget from l~g Police 2,182,243 2,364,241 181,998 Elections 0 37,405 37,405 Streets 602,197 638,438 36,241 City Manager 358,825 388,852 30,027 Engineering 333,48~ 363,146 29,660 Finance 528,?09 549,621 20,912 Murzyn Hall 230,068 243,892 13,624 Parks 827,629 638,848 11,019 Legal 205,182 215,285 10,083 Fire 753,841 'I63.857 10,016 Revenue: In 1997 the state started a new type of funding celled Local Performance Aid (LPA). For the first two years cities were eligible to receive this aid simply by applying for it and indiceting the city was developing performance standards. After the first two years, the City needed performance measurement standards in place to continue receiving this aid. This two- year period ended in June of 1998 when we certified our request for aid for 1999. In 1997 the City received $21,188 in Iocel performance aid; for 1998, $23,687; and for 1999 the City will receive $22,643. With the year 2000 budget the state has eliminated Local Performance Aid, subsequently, all of the work staff did to establish a program to meet the state requirements to receive LPA is for nothing. '. Page 1-$ The other two major sources of state revenue are Homestead and Agricultural Credit Aid (HACA) and Local Government Aid (LGA). The following chart shows the increases/decreases in the three major state aids for 1999 compared to 2000: Amount of 1999 Budget 2000 Budget Increase/(Decrease) LGA 2,294,210 2,325,029 30,819 HACA 959,341 1,000,122 44,781 LPA 22,643 0 (22,643) Total 3,276,194 3,329,151 52,957 In addition to the legislature making changes to the class rate percentages, they also imposed levy limits for tax years payable 1998 and 1999. These levy limits were later extended to include taxes payable in 2000. Under the imposed levy limit the City's levy limit base, which is comprised of the City's prior year levy, LGA, HACA, and LPA, can only increase by the amount of the implicit price deflator adjustment and the percentage of increased households in the City. For taxes payable 2000, the implicit price deflator adjustment is 1.015% and the household growth is 1.002%, for a total levy limit base increase of 1.70%. The net result is that the levy increase is limited to a total of $57,331 for the Library Fund, EDA, and General Fund levy. The following chart shows the breakdown of the City's levy for 1997, 1998,1999 and 2000. The total adopted levy for the City in 2000 is an increase of $57,331 over the 1999 levy. As a comparison, the 1998 levy increased by $163,290, the 1999 levy increased by $37,191, and the 2000 levy by $57,331. FUND REVENUE AND PROPC)SED PROPERTY TAXES, 1997 - 2000 Increase/ 1997 1998 1999 2000 (Decrease) Library 422,043 443,145 467,518 500,244 32,726 EDA 99,000 99,000 111,048 119,296 8,248 General Fund 2,517,101 2,659,289 2,660,059 2,676,416 16,357 Total Levy 3,038,144 3,201,434 3,238,625 3,295,966 57,331 Area Wide (Fiscal Disparities) 728,149 647,632 895,085 895,085 0 Local Levy 2,309,996 2,363,802 2,343,641 2,400,871 57,331 The above tax levy includes both the local levy and the area-wide levy that the City receives. Currently the area-wide levy is projected to be the same as last year. As the area-wide levy reduces the local levy that is paid by Columbia Heights' residents, this has a significant bearing on the final taxes that will be paid by Columbia Heights' residents. Once this figure is finalized by the County along with the final property values, we will be able to project the effects of the legislative changes and the proposed levy on individual properties in Columbia Heights. Page The next major source of revenue in governmental-type funds is the City's tax levy. In this area, there were some significant changes made by me State legislature for taxes payable in 1998, 1999 and 2000. The major change was in class rate.percentages of real property where there was a significant shift in the tax capacity value from COmmercial-industrial and residential non- homestead to residential homestead. As can be seen from the following chart there was a slight reduction in tax capacity rate on homes over $72,000. The reduction was from 2% in 1997 to 1.65% in 2000; however, there was a more Significant reduction in commercial-industrial property and residential non-homestead. The net result is that a significant amount of the tax revenue previously paid by commercial-industrial properties and residential non-homestead will now be picked up by homestead residential properties. C!.A88 RATE PERCENTA(3E8BY REAL PROPERTY TYPE TAXES PAYABLE 1~7; ~988~ 1~ AND 2000 Payable ; Payable Payable Payable Real Property t997 Class 1998 Class 1999 Class 2000Class Description Rate i Rate Rate Rate Residential homestead First $72,000 1.00% Over $72,000 2.00% First $75,000 1.00% 1.00% Over $75,000 1.85% 1.70% Fim't $76,000 1.00% Over $76,000 1.65% Commercial-Industrial and public utility First $100,000 3.00% Over $100,000 4.60% Fimt $150,000 2.70% 2.45% 2.40% Over $150,000 ~ 4.00% 3.50% 3.40% Residential non- homestead, I unit First $72,000 2.30% over $72,000 2.30% First $75,000 1.90% 1.25% over $75,000 2.10% 1.70% First $76,000 1.20% Over $76,000 ; 1.65% Residential non- 2.30% 2.10% 1.70% 1.65% homestead, 2-3 units Residential non- 3.40% , 2.90% 2.50% 2.40% homestead 4 or more units Economic Environment As indicated in the Moody's Municipal Credit Report for the City of Columbia Heights, our finances remain satisfactory with reasonable General Fund reserves. As a result, the City has maintained an A1 bond rating. Our revenue structure is somewhat vulnerable to economic Page ~-7 pressure since approximately 44% of our General Fund revenue base comes from state and other governmental aid. As these aids and the City's property tax revenue is received in the last six months of the year, the City has bee~ of the General Fund operating budget. / / The City's primary source for increased i several years, the City Council has main by minimal percentages. To maintain Columbia Heights, it may be necessar increase. At the present time, with legi,, cannot significantly increase property ta commercial economic environment. For in fiscal disparities area-wide tax from co~ tax acts as a direct decrease to the amou~ taxes. maintaining a cash flow fund balance equal to 40% ~venue is through property tax levies. Over the past ained a very conservative profile in increasing taxes le quality of services provided to the residents of to develop a policy of a slightly higher property tax ilative levy limits for 1998, 1999 and 2000, the City (es. The City currently benefits from the surrounding !000, it is projected that the City will receive $895,085 mercial property in other communities. This area-wide mt Columbia Heights' residents have to pay in property Pase 1-8 Significant Highlights on Expenditures by Functional Area Administration The Administration function includes Mayor, City Council, City Manager, assessing, and legal. The total adopted 2000 budget is $934,796, which is an increase of $33,522 over the 1999 budget of $901,274. The largest concentration of this increase is in personal services which is up $45,898 due to wage increases and movement of employees through the pay plan. Another area of significant increase was in legal services. This budget increased by $10,000 for the use of outside labor attorney services. As overall legal costs have risen significantly in recent years, I strongly recommend that the City Council review options for City Attorney and prosecuting services. Another significant item worth noting in this functional area is that the Mayor-Council budget decreased by $14,385 for 2000. This decrease is attributed primarily to the fact that consultant services ware reduced by $37,500. Community Development This functional area covers all services previously provided by the Housing & Redevelopment Authority in addition to expanded areas of economic development and building inspection services. The specific departments covered are building inspections, administration, Community Development Block Grant, Parkview Villa, Economic Development Authority, Section 8 Housing, home improvement, rental housing, HRA, and multi-use redevelopment. This functional area of the City was created in 1996 with the establishment of the EDA and the transfer of previous HRA staff to the EDA as a City department. In recent years this budget has seen several changes and modifications with the increases and decreases to the Community Development Block Grant and Home programs, along with significant changes in the Section 8 Housing program. As of the writing of this document, the Community Development department had not prepared and submitted a year 2000 budget to the Finance Department. Pa~e 1-9 0.8 - ADMINISTRATION EXPENDITURE SUMMARY 0.6 - 1997 1998 1999 2000 [] Contingencies & Transfers I Supplies · CJpi~l Outlay · Persmml Services · Other Services snd Charges COMMIJIWITY DEVELOPMENT EXPENDITURE SUMMARY Finance Department This functional area covers elections, finance, information systems, and utility billing administration for the water, sewer, and refuse departments. The total increase for 2000 is $191,269. The major portion of this increase is $97,667 in the IS Department. The major increases in the IS Department were related to buying software and establishing a better connection to the Internet to allow employees faster access to the Internet to take advantage of the information and services available on the Intemet. The other significant item in the IS Department was the establishment of a Web site. The other significant item was in the Election department. With the conversion to even-year elections, there was nothing budgeted for elections in 1999. This resulted in an increase of $37,405 to the Election Department budget for 2000. The only significant change in the Election Department budget wes the addition of $10,656 for equipment. The county is planning to replace all election ballot box scanners for counting ballots in 2000. The cost for this will be financed by the county and is prorated over four years. FINANCE EXPItNDrFURE/EXPENSlt SUMMARY 2000 · C-pitd Oum,y · Ptrm~d S,rvic~ · Oth~. S,~rvit~, md Cb,r~ The other significant increases in this functional area can be attributed to personnel costs. Here, there are two reasons for the increase. First, the cost of living increase that was granted to all employees in the City and second, the fact that we have several new people in the department who are moving through the pay plan and are receiving step increases. Fire This functional area is comprised of the Fire and Civil Defense departments. Overall total expenditures have decreased by $15,049. The most significant decrease is in the Fire Department capital outlay, which decreased by $41,153. Other significant items are computer software enhancements in the amount of $3,495. For several years the Fire Department had not budgeted moneyfotcomputerenhancements and upgrades. They started budgeting for this in 1999 and this is a continuation of the enhancements in that department. The next most significant reduction in this department is the transfer out of four paid Fire Relief pensions as there are no longer any paid Fire Relief members. The pension cost was reduced from $10,000 per year to $0. In Civil Defense the most significant items are siren maintenance at $4,145 and the annual appreciation dinner for reserves at a cost of $4,000. One significant expense item that was reviewed in 1999 is the budgeted 60 hours of top police overtime for mandatory training of police reserve officers. This item should continue to be 0.9 ~ 0.0- 0.?- 0.6' 0.2- 0.1- O- FIRE EXPENDITURE SUMMARY 1997 1~8 1~90 2~ [] Contin~nci~ & Trnn~fers II Suppil4m · CnpRll Outlay · P~r~onal ~rvk:t~ · Othm' ~rvitu and Charg~u Pa~e 1-10 reviewed in 2000 with the goal to have training done at a non-overtime rate which would result in a savings of 33%. EXPENDITURE/EXPENSE SUMMARY General Government This functional area as a grouping was created new for the 1998 budget process. It is a collection of all the departmental areas that are not specifically assigned to one division head. This functional area includes the following departments: general government buildings, recognition/special events, contingencies and transfers, cable television, refuse, funds, hazardous waste, energy management, and police/fire contingency funds (pension fund). The total budget decrease for 2000 is $241,657, with the largest decrease being in capital improvements-general government buildings fund 411. This fund included $120,000 in 1999 for the new telephone system. Nothing is budgeted in this fund for the year 2000. Other significant decreases were in the general government buildings department. This department's budget decreased by $64,368 in 2000. The significant decreases were $27,504 in inter- 0.5 1997 1998 1999 2000 · SuppU~ · P~ S~va. departmental labor services from Public Works and $24,563 in capital outlay' and improvements to City Hall. The recognition/special events budget sawa decrease of $20,000 in capital outlay. This budget also saw a slight increase in the budget for Queen/City Float events. The budget for these activities for the year 2000 is $10,500 which ties in closely with previous years expenditures. The cable television budget saw a significant increase in transfers out. Here $100,000 was budgeted for the transfer out to the Data Processing department to cover expenditures of setting up a Web site, establishing Internet service for LIBRARY employees, and expanding the current LaserFiche EXPENDITURE SUMMARY optical imaging program. The refuse budget for 2000 is very consistent with the budget for 1999 with the exception that the 1999 budget included $85,000 to purchase a street sweeper. This amount accounts for the majority of the $65,442 reduction in the 2000 budget. Library The City's library is located at 820 40~' Avenue. The library's main goal is to provide free access to informational and recreational materials for the patrons in a pleasant environment conducive to the acquisition of knowledge. A variety of library-related programs (e.g. storytimes, reading clubs, filmtimes, homebound delivery, etc.) are offered for patrons of all ages from preschool through senior citizen. As a City-supported library, Columbia Heights participates in the MELSA regional system through a contract with the Anoka County library system, State-wide Borrowers Compact, Page 1-11 and METRONET. This enables Columbia Heights patrons to gain access to special services and scholarly materials available to other participating libraries. For 2000, the library budget is up $57,425. The major area of increase in the budget is personal services, which has increased $39,233. The primary funding for the library is through property taxes, which are $500,244, or an increase of $32,726 over the 1999 b~get. Other major revenue items in the budget are charges for services, $7,335; fines and forfeits, $15,000; and interest on investment earnings, $8,000. For 2000 the total proposed revenue for the library is $530,779, compared to expenditures of $565,680, which is a decrease to the library fund balance of $34,901. Liquor The liquor function is comprised of three liquor stores, Top Valu I, Top Valu II, and Heights Liquor, along with a capital equipment replacement fund for each of three stores. Top Valu I is located at 4340 Central Avenue. This store opened in November of 1984 and was the City's first endeavor into a large volume discount liquor operation. Since its opening it has been very successful. The City's second endeavor along this line was Top Valu II at 2241 37~ Avenue. This store follows the same concept as Top Valu I and opened in April of 1994. As this store is located in a lower traffic area, its growth has been slower but very steady. Each year it shows a progressive increase in sales and profitability. With the opening of the new Cub store in Apache Plaza, we have seen a significant increase in business and profitability. Heights Liquor is the third store and is located at 5225 University Avenue. This store was opened in 1964 and has remained a small, traditional liquor store. It does not operate on a high volume discount basis. Markups are higher at this store, along with profitability which is due primarily to taking advantage of high volume purchasing discounts based on the volume purchased 'at Top Valu and the lower overhead expenses of a City-owned operation. The net result is that for a small, traditional liquor store, Heights Liquor is the City's most profitable store. There are no significant operational changes projected for the liquor operation in 2000. PO//ce This functional area is comprised of the Police Department, animal control, DARE, and capital equipment replacement. The most significant item in this budget is personnel costs. Over the past five years department staffing has been increased from 22 sworn officers to 26 through the addition of three officers by federal grants, and one additional officer over and above the grant requirements. In 1999 all grant funding and the requirement to maintain this staffing level has ended. The City Council needs to address the increesed staffing level in the Police Department. Without the continued grant revenue, the addition of four sworn officers is a significant increase in the Police Department budget. For 2000 the total projected personnel costs in the Police Department ara up significantly. The total personnel cost budget for 1999 was $1,930,626. The chief's proposed budget for 26 officers was $2,163,795 or an increase of $233,169. The City Page 1-12 Manager reduced the proposed budget from 26 officers to 25 officers which was reduction of $54,445, bringing the debt personnel increase for 2000 to $178,724. Other areas of significant budget increases in the proposed 2000 budget are the supply budget which increased by $4,000. Some of the significant areas here ware an increase of $1,500 in uniform expense for new officers and CSO's, a $1,000 increase for repairs on squad cars, a $1,000 increase for gas and lubrication for squads, and an increase of $500 for replacing protective vests for officers. The next area of significant increase was in other services. This budget area increased by over $12,000. In this category some of the major items ware an increase of $3,000 in training and education activities, an increase of $1,200 for postage, an increase of $2,000 for maintenance costs on the new county-wide records system, an increase of $1,800 for miscellaneous charges, and an increase of $8,000 in insurance and bonds. This increase is due primary to an increased number of vehicular accidents in the Police Department. As wa self-insure our vehicle collision coverage, wa are responsible for picking up the costs of damage to our PI)LICE vehicles where wa are at fault. Even though this is a significant increase over the years, it has proven to be far less expensive to self-insure for collision exposure than to buy conventional insurance for this coverage. The next major area of increase is capital outlay. This budget increased by $6,850. The major capital items are $4,000 for the refurbishing of police offices with new paint and carpeting, $1,200 for a new computer desk for the support services supervisor, $2,250 for workout equipment, and $1,200 to purchase an MP-5 carbine rifle to continue the shotgun replacement program. In summary, the total Police Department operating budget has increased by $181,998. In addition to this, their capital equipment replacement budget to replace squad cars and squad car related equipment is an additional $95,500. For the year 2000 the Police Department, as in past years, has the largest increases of all general tax-supported budgets. Public Works This functional area is comprised of several departments crossing several funds. One of the significant advantages to the functional area budget format adopted in 1998 is that it shows the entire Public Works function in one area. Areas covered are engineering, streets, waed control, parks, tree programs, water utility, sewar utility, garage, and capital equipment replacement funds for the Public Works PUBLIC WORKS EXPENDITURE/EXPENSE SUMMARY 1997 199~ 1999 20~ [] Coafln~encies & Transfers [] Supplies · Capital Outhy · Per.mai Services · Othm- Services and CharEes Page 1-13 ? operation. The total Public Works budget for 2000 is $7,661,108 compared to a 1999 budget of $6,235,305. The major area of increase was in state aid street construction. This fund increased by nearly $1,000,000 to cover the major proposed street construction projects in 2000. The next major area of increase is in the water and sewer construction funds. The total of these two budgets in 1999 was $237,000, for 2000 they have increased to a total of ,$468,000. As you can see the capital construction area of Public Works accounts for virtually all of the significant increases. Another significant area of increase in the Public Works department is the personnel budget. The total personnel budget for the year 2000 is $1,784,806 or an increase of $153,864 over 1999. The major reason for this increase is the union contract settlement along with step increases which account for the 9.4% increase over the 1999 adopted budget. Other significant items of note are the capital equipment replacement and the street fund. Here is it proposed to replace a 1985 dump truck at a projected cost of $100,000, the 1985 water truck at a projected cost of $110,000, and the pothole patcher at a cost of $45,000. The park capital equipment budget proposes to replace a 1995 Toro turf sweeper at $16,000 and a 1992 Toro groundsmester at $20,000. In the state aid maintenance fund the most important item to note is that we can now use state aid money on non-state aid streets. Because of this, the proposed budget in the state aid maintenance fund has decreased by $62,960 which is 25% of the City's municipal state aid annual allotment. This is down from 35% in prior years. This change is to allow the maximum amount available to be used for the infrastructure fund, which in turn is used on all streets in the city. The infrastructure fund picks up the City's portion of the rehabilitation of city streets. Previously the City adopted a plan of seven zones for street reconstruction. At this point, zones 1, 2 and 3 have been completed, zone 4 which is east of Central is planned for construction in 2000. The final item of significant note in Public Works is the creation of a storm sewer utility. In 1999 the City Council approved the establishment of this fund to account for revenue and expenses related to storm sewer improvements in the city. Previously these costs were included in the sanitary sewer account. With the creation of this account, the City Council hired a consultant to establish a rate structure to cover residential and commercial properties. In 2000, the charge for the storm sewer fund will be added onto utility bills for all customers in the city. It is anticipated that this new charge will be partially offset by a reduction in sanitary sewer and refuse charges. Recreation Recreation is comprised of several departments including administration, youth athletics, youth enrichment, adult athletics, traveling athletics, Back to the Parks program, trips and outings, senior citizens, and Murzyn Hall management. One item of significant note in Recreation is that the Senior Citizen program has grown tremendously, with 85 to 100 seniors participating on any given Monday afternoon. Because space is limited in the Senior Room, this is a very tight fit. VVhile our intent is to never turn anyone away from any of our programs, this has occurred at Bingo because the room was at maximum capacity. 0.6- O.S- t 0.2- 0.1- RECREATION EXPENDITURE SUMMARY 1997 1999 1999 2000 [] Cm~ngencbs& Transfers 1 · Cam Outlay · Personal brvices · O~r ~ and Cha~es The senior program includes all of the traditional P~e 1-14 F ? programs. In addition to this, the seniors are eager to volunteer and do such projects as putting the monthly newsletter and quarterly trip flyers together. They have helped with the youth Halloween, Easter and Christmas programs and have provided volunteer services for the Red Cross Blood Mobile and state-wide Special Olympics. For the year 2000 this budget has increased by $4,932 due to increases in personal ~ices. The Trips and Outings department provides an average of 22 one day trips with approximately 45-90 seniors participating in each. These trips involve one or two buses, depending on the number of seniors attending. One of the significant reasons for the success of the Trips and Outings program is that a staff person is always along to oversee and assist the seniors with any problem that may be encountered. The Adult Athletics program offers athletic opportunities to adults age 18 and older. Leagues are administered in softball, basketball, and volleyball with drop-in activities such as open Wednesday. This program is designed to be self-supporting and generates a profit to cover some of the losses in the Youth Athletic program. Youth programs in the Recreation Department are broken down into basically three areas, traveling athletics, youth athletics and youth enrichment. In 1999 the Youth Enrichment program was separated from the Youth Athletics program to provide a better accountability of the youth activities that do not fall into the athletics area. Although there have been significant enhancements to these programs, the budget for youth activities has seen very little increase in recent years. The last major area of the Recreation Department is the maintenance and operation of John P. Murzyn Hall. For the year 2000 the budget for the operation of the hall has increased by $13,624 with a major item of increase being seal coating of the JPM parking lot at an estimated cost of $14,000. Although rental fees were increased by 10% for 2000, expenses still greatly exceed revenue in this department. The primary reason for this is that the fees were waived for a vast majority of activities at the hall and residents received a discount on the rental of the hall where fees were not fully waived. Conclusion The above description should give an overview of the most salien~t changes and assumptions included in the budget. As much as feasible this is a hold-the-line budget, to avoid significant increases in property taxes. However, the budget does give high priority to public safety efforts for the continuation of a high staffing level in the Police Department even with the discontinuance of the federal grants. Included with the budget document are summary schedules for revenues and expenditures, personnel, and detailed capital budget requests. These are intended to provide an overview of the ~pta~ City budget.. Each functional section and department within the budget includes a narrative of the d.~rtments' major g°~.,'ls and objectives. Also irlcluded are budget summaries of t~ pr~Irflm totals by division, classification, and fund. It is hOpeful that this format by ~nctional a~ ~t~ {he summary information, graphics, and narrative, will provide a rr~re ueer.,friendlydocurner}t. The budget process is a major undertaking by City staff and the City Council, which requires a great deal of work performed by all involved to bring the process to a successful conclusion. I extend my appreciation in this endeavor to all department directors and their staff, and a special thanks to Theresa Ruiz, Jean Andres, and Sue Schmidtbauer for their time in compiling the budget and their extensive efforts in ensuring the accuracy of the entire document. This is a very trying and exhausting endeavor, and their extensive efforts are greatly appreciated. Page 1=15 F' [- F F F WHAT WILL A MONTH BUY? (Based on 2000 Property Tax) $201Month Buys Quality and Quantity in Columbia Heights Telephone Cable TV Dinner for 4 Columbia Heights City Services Garbage pick-up Parks Streets Police Fire The average home in Columbia Heights pays $20 per month in City real estate taxes. The average Columbia Heights' resident will spend $20 every month on various services and pleasures, i.e. pizza and pop for 4 at a local restaurant, basic cable TV for the family, monthly phone services, etc. The best value for your money in Columbia Heights is still all of the City services that $20 of your monthly property tax will buy! (Based on a $75,100 home in Columbia Heights.) CITYSERV