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Home My WebLink AboutJuly 19, 1999 Work SessionCITY OF COLUMBIA HEIGHTS Councilmembers Donald G. Jolly 2.80~Marlaine ~zurek 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD '782- Julie~ne Jolm Hunter ADMINI$ TRA TION NOTICE OF COUNCIL ~FORKSESSlON .tdeeting of: Date of Meeting: Time of Meeting: Location of Meeting: Notice is hereby given that a Council Work Session is to be held in the CITY OF COLUMBIA HEIGHTS as follows: COL UMBIA HEIGHTS CITY COUNCIL MONDA Y, JUL Y 19, 1999 7:00P. M. CONFERENCE ROOM I AGENDA Ordinance 31o. 1397 Establishing a Storm IVater Utility Housing Maintenance Code Requirements - Re: ~ ~ A. Consent Alrenda ltems: 1) ,~mitary Sewer Lining - 42~ Avenue From Fillmore to Reservoir Boulevard 2) Silver Lake Lift Station - Replacement of Automatic Transfer Switch 3) Replacement of Unit #241 - Toro Commercial Mower 4) Parks Capital Equipment - Olathe Seeder #236 Replacement & Ryan Turf Aerator #227 Replacement 5) Replacement of Unit #23 7- Toro Groundmaster B. Discussion Items 1) City Sewer ~ystem - 4344 Third Street Northeast .2) Presentation of City Auditors - HLB Tautges Redpath, Ltd. 3) Update on City Gateway and City-Wide Bike l'rail~- .... ,~.~ ~:. ~ ~ .. _ ~.~ ....... :~ -.~.~ 1~e City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activ~es. ~IIpon request, at~ommodation Will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' tervices, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96.hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements, ffDD/782-2806 for deaf or hearing impaired only) THE Clay OF COL.UUlBI& HEIGHTS DOES NOT DIKRIMINATE ON THE BASIS OF DIIJ~II.ITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUA/ OPPo~rUNITY EMPLOYER City of Columbia Heiahts Public Works Department Worit Session Discussion Item Work session date: July 19, 1999 Pregared by: Lauren McClanahan, Superintendent of Public Item: Sanitary sewer lining - 42~d Ave from Fillmore St. to Reservoir Boulevard -h~ckground: 3'here is a long history of plugged sanitary sewers in this area. This sanitary sewer is constructed of 8 inch vitrified'clay pipe, each section ofpipe is 3 feet long, constructed in 1954. The total length of the sanitary sewer line in need of lining is 1118 feet. The 1999 budget designates $40,000 from fund g652-49499-5130 to line the sanitary sewer on 42~a Ave from Fillmore St. to Reservoir Boulevard. ~q~nalysis/Conclusions: Thkq linc carries flow from the new Crestview addition, average daily flow will increase when ~the Crestview building is fully occupied. The sanitary sewer was televised and cleaned in both "!1998 and 1999. Numerous defects in the pipe were identified. They include cracked pipe, ~ ~issing pipe, root intrusion, protruding service taps, holes in the pipe, offset and separated joints. · ':The pipe is in poor condition, has infiltration, and, if left unrepaired, may collapse. The manholes -:;rare precast and will not need repair. The depth of bury is less than 6 feet for a distance of 434 ,~-~k~t. it is possible that frost may have caused the pipe to break. ~nlng will restore pipe integrity and eliminate root intrusion and infiltration at the joints. · ~::i~Requested Action: ~.~?.'~~on to seek bids to line the sanitary sewer on 42'~ Ave from Fillmore St. to Reservoir City of Columbia Heights Public Works Department Work Session Discussion Item Work session date: July 19, 1999 Prepared by: Lauren McClanahan, Superintendent of Public .Item: Silver Lake Lif~ Station - Replacement of Automatic Transfer Switch for Emergency :~Generfttor Connection. ~ ~Badr, p'ound: During a wutine test of the emergency generator operation for the Silver Lake Lift Station, the · utomatic transfer switch would start the generator but would not shut it off again. The switch was 30 years old and essentially failed. Upon discussions with the generator supplier and service electrician, it was discovered that repair parts were not available. Emergency replacement of the faulty switch was ordered and a new transfer switch was installed the following daY. Reliable emergency power is essential at the Silver Lake Lift Station because an interruption in service due to power failure may cause wastewater to flow into Silver Lake. .Requested Action: · ~ ;-~- Approval for the emergency expenditure of $3,979.70 payable to Cummins North Central for one flew generator automatic transfer switch from Sanitary Sewer Fund/t602-49450-$180. City of Columbia Hei~.hts Public Work Department Work Se~ion Disemion Item Work session date: July 19, 1999 Prepared by: Lauren McClanahan, Superintendent of Public ~ ~Item: Replacement of Unit #241 - Toro Commercial Mower ?~Baekamund: Unit//241 was purchased new in 1992, for $2,690. It is a 48" self propelled walk behind mower that is used tinily during the summer by seasonal employees to mow areas throughout the city that are too small for the Toro Cxroundsmaster to access. The 1999 budget designates $4,600 from fund # 431-45200=51 $0 to replace Toro Commercial Mower #241. amalysis/Coaelusions: This mower has greatly improved the productivity of seasonal employees because of the 48" cut it provides and the speed of the mower. The mower does a good job of cutting and mulching and has a result has impwved the appearance of the parks. This mower is Uansported to the job site ,on the city lawn service trailer along w/th other mowers and ffimmers. Unit #241 has provided the City with seven years of product/ye service and it is staff's oPinion that it has reached its ~seful life. ltanluested Action: - Authorization to seek informal quotes for the replacement of Toro CommercisJ Mower #241. 7;. .'?ProLine ..H yd ro-D rive Mid,Size 'Mowers ~oro hydro-drive mid-size mowers are loaded w~th features that make ~them the indust~s eestest and most comfortable to operate, white deUverin§ superior productivity and an outstanding quaUty of cut. Exclusive features such as T-Bar steering, Super Row System' (SF5) ~oating decks, ~RecycLe~ mulching technology and · aLLevig valves which can be found only on Toro mid-size mowers. '· Exclusive Toro T-Bar--~iini~'ts~.~ - -~ easy to Operd ~te ' conSoL requiring up ~ ~times less turning forc, than competitive mowers ~{{~!~. :: in any mode - side.' ' :-'-~' ".~~i R~ecyder' (mulch'ins or bagging ..:-~i'~:~::~?~*;:-, :-· Pat~ Recyder" mulching system reduces mow -?.0 Independent carder Trame, ~point floating · ~. suspensmn and adjustable $ anti-scalp rollers at · :,~ck to sm ,o~th[y elid~.,~, over .turf contour · .-,-- Easy 2"-5" betght-of-cut adjustment, 1/2" ' ~'rements -- no tools required ~· Bull Nose bumper provkies maximum deck prot~ and eUminates blowout ~ . -ProUne Hydro-Drive Floating De~ Toro T-Bar steering and SFS floating decks are standard features Patent pending KaLLevig vatve deUvers smooth hydmstaUc contro[ Instant forward and reverse and true zero tum ,~manueverabiUty deliver 20-30% more productivity .than gear drive units Hydro drive eUminates bert sUppege'during earty .rooming operation Quick-Track Oacking adjustment system provides easy, on the _f!~ *~tondard on 15 & -~0 hp warranty-on hydro drive Tom's Unique $~ d~k desfgn eJ~idently prooes · c#ppfngs thmu§h e sfde d~schorge chnmber eno · .**~perses cl~pings e4G~ without dumpfn~, : ~EnglneHP #YORO FLOA11NG DECK OPTIONS 36" 37" ~&" S2" · ~:~ Vanguard· Hydro · * · ~ · ELeL*t~c tlecoi~ · 0 Kohler· Command PRO' Hydro · · · · · ELec~c fAec~c CiW of Columbia Heiv. hts Public Works Department Work ~sion Disenssion Item July 19, 1999 by:Lauren McClanahan, Superintendent of Public Capital F~iuipment: Olathe Seeder #236 replacement and Ryan Turf Aerator ~Olathe ~der: ~?~ack~round: '-":~fhe Olathe Seeder #236 has been owned by the City for a very long time, and actually there is no · ecord of date of purchase, Due to its age, it does not do an even job of seeding which actually -~vastes a lot of seed and results in a poor finished product. The seeder is 4g" wide and it requires ~numerons passes to ndequately seed an area. The 1999 budget has designated $6,500 from Parks Capitnl Improvements to replace to replace Olathe Seeder #236. :,~.-~ ~nalysis/Condusions: would like to improve the quality of the turf on the athletic fields. The plan is to increase the ?'_anmount ofove~ seeding {hat is done. A new seeder would place the seeds in the ground so a ~,4arger percentage of the seeds would g~ow. The new seeder is wider and distributes the seed ,..,~-venly. '. :'~' 'i :' ,'.).' '. ;' '" purchased in 1972. It is a plug style aerator and tends to ride little effect unless w~her and soil conditions are ideal. ~ 19~ budget f~om Parks Capital Improvement to replace RYan Turf Aerator ~ ., i .~'"' ' ' '".~"%"~ " .'.'ri ~. --~?.. ..... ;~ ...': ... ~ .,:., ','.i,~: .. ..~.. .... improve the quality of the'turf and reduce].lhe amount of ~cal ~ by following a ~ schedule of aeration and ,.~ -'~ ..... . · .-~,, ';,. . .,{~.z~.':.,..', ~. ~ ':; .~ ,,~, :~... ~; ~'~ .~a~.. .., .," seek informal quotes to replnce Olnthe Seeder #236 and Ryan Turf Aerator The Ideal Aerator for all Field Great for worldng dmvn the~llp area. Not s spiker. Shatters bars ground without ~lestroying turf. 1. When compaction caused by. foot traffiC, sports events and the operauon of equipment is a problem, periodic aeration is essential to keeping turf looking lush and healthy. 2. Subsoil compaction is signi_'ficantly less ' .. ~without the high impact forces of a crankshaft' ~ylc aerator w~ighing twice as much. .. 3. The rotors arc not damaged by und.e,~ground obstructions such as roots or rocks ~ hich ~ improves equipment life and reduces ..~gaalntcrianc¢. 4. The AERA-vator c~n help loosen the ~oii for a ~fter ~t area 'for ~ports fields. The ~ofter ~nifi~y reduces the potential for Roller recommended for all spplications. 'The perfect tool to blend or .... , ~ , Incorporate soil additives. high traffic areas. Model AE-60 & AE-80 AERA-Vator® v~ting Depm Heavy Duty Uft/Trail Hitch nerntion Den~ Rotor Beadngs Drive Line Finish 708 lbs. 1:1 Rt. Angle 3 'SX" Belts (left end) O 540 RT.O. RPM - 800 Cycles/Min. 1~ inches 3~4 inches ; ft. Turn Radius (approx.) 6 Holes per Sq. Ft. I<, x 3'~' Forged & Hardened Double Sealed Tapered Roller 1~ Sldine w/Safety Shield Black Acrylic w/Gray Trim 932 lbs. 1:1 Tee .' 2 'BX' Belts (ea. end) 0 540 RT.O. RPM - 800 Cycles/Min. 1~ inches 3~ inches 3 ft. Turn Radius (approx.) 6 Holes per Sq. Ft. ~(, x 3~ Foeged & Hardened Double Sealed Tapered Roller " 1Ii' Spline w/Safety Shield ~ Acrylic w/Gray Trim RT.O. HP & Speed: I 20 HP O 540 RPM 35 HP O 540 RPM Lift Capacity (24 in. Behind Lift Polnt) Must Be Sufficient For Attachments ATTACHMENTS: 250 lbs. 6.7 cu. ft. Stainless Steel (Micro-Precision Mated) 22 Precision Cam Gauge 12-volt Electric Motor Precision Neoprene Red Powder Coated Polyester .: ' £;~. .~,.'= ... , ' .'~ . .... 198 lbs. (Standard) 225 lbs. (Extended) ~Hopper Bottom & Slide 295 lbs. 9.4 cu. ft. Stainless Steel (Mioro-Presleion Mated) 3O Precision Cam Gauge 12-volt Electric Motor Precision Neoprene Red Powder Co~ted Polyester .: ':'.":~.,.::~..,-, ..... .~59 lbs. 1R e315 I~. SR '98.5" : JRST -. PRODUCTS INC. PO BOX 1425 · TIFTON, GA 31793 Phone (912) 382-4768 Outside GA 1-800-363-8780 Fax (912) 382-0506 -E. mail: sales@lstproducts.com ' ~ww. lstproducts.com ~;~ ENTERPRISES CiW of Columbia Heinl~ Public Wort ~ ~Staff~ replachS Unit tt237 w~h a Toro Z200 ridJu8 lawn mow~ equilnnntt with a :~S2' cutting deck. 'fbc To~o Z200 is a mid-mount z=o :adius turn (ZRT) ridin8 mower that is ~m~iy quick and ~le. With the nntTower _~ng deck and ZRT, it ofl~:s quicker -./ow cente~ of ~mvity makes i~ stable nnd ~ie m bil~ Tl~s nmwer will easily fit on thc __ ,=~4~n-afiom as it will allo~ a full time employee m work di~ctly ~ th~ seasonal I~i~_~_n$ cR~v. ' itequested Action: ~?Authorintion ~o seek informal quot~ for the zqdncemn~ ofT~ro Otoundsmaster ~F237. ~nd superior quality of cut making them the most productive '.RTs ~n the~ class. s Mid-Mount zln's ExcLusive Bull Nose' bumper off 52' SFS deck ~rovides maximum deck protection and minimizes blowout 4-point floating deck suspension, adjustabte 5' anti-scarp milers and offset caster wheels provide maximum protection against scalping and tracking Rugged 2'x2' welded tubuler steer carrier frame provides maximum dureb~ity Adjustable spring-cushioned seat, fold-up padded armrests, electric dutch, hour meter, height-of-cut adjustment from seat, anti-scalp protection package and spindles featuring Timken tapered roller bearings ire standard features .Backed by the industty's strongest warrer)ty support: 2 year :Umited, 2 .year engine and hydro system, 3 year spindle_ - msembtye Height of cut, 1' - -S', 1/4' increments ~1 year parts ody . Air Cooled Z2OO Series - Zfldustry acclaimed Z tqastere mid-mount design e Choose between 3 deck sizes: SFS 52", 62" & 72" (52" Recydere kit, 62" & 72' mutching plates) ,,*~e Koh[er~ Command PRO' 23 & 25 hp engines :*~ Visible operator presence control pane[ featuring PTO and ignition switch -v, u-Uount ZRTs °ZRT high smpe'~ion seat & Kohler Command oir~ilter shown in plmto are 'add-on' ;~. · *.:~, .., ...q Z MASTER ~ SLq~F.S fq~D-~UNT OPTZONS Cee~tng 'Oeck *.~ Length Width w/Deflector Curb Wt. 22 I~wasaki~ ' ,Hydro L~c[uid 52" 78' 66" '98! th. 2~ Kawasaki: Hydro Liquid 62" - 81.Z5" ?~,*' 1,Oz, O ~. ": ' 23'ICohter~ Command PRO' Hydro : Z5 Kohtere Command PROTM Hydro ~: 25 Kohier~ Command ~ '~lyllro A~, 62' , . - 81.25' 25 ICoh[er· Command PRO"' Hydro A:r 72" 83,75' Air 52" 78" 66" 9~8 U~. Air S2" 78" 66" 9~*0 th. 85" :..370 Lb. City of Columbia Heights, Minnesota I 1998 Audit Results City Council Workshop July 19, 1999 Year End Reports Required 2 Comprehensive Annual Financial Report · City's financial statements · .] · Independent auditor reports on the fair presentation of the financial statements · ' ' on the 1998 financial statements with reference to GASB 31 (investments) and 98-1 (Y2K) ReCeived GFOA's "Excellence in Financial Reporting" award 3 State Legal Compliance Report · Required by Minnesota Statute {}6.65 OSA established a task force to develop audit guide for legal compliance · Audit guide covers five categories 1) 2) 3). conflicts of interest 4) public indebtedness 5) claims and disbursement contracting and bidding deposits and investments · No compliance findings for 1998 4 Federal Single Audit Reports · Required when City expends more than $100,000 of federal funds I · OMB developed audit guide for compliance testing · Audit guide covers eight general categories 1) 2) 3) 4) 5) 6) 7) s) political activity davis-bacon act civil rights cash management relocation assistance federal financial reports allowable costs drag-free workplace Federal Single Audit Reports 1998 federal expenditures: Department of Justice FEMA HUD - CDBG $48,027 28,050 67,280 HUD- Section 8 218,021 total $361.378 Three compliance findings: 1) multiple reimbursement for same cost 2) federal reports not submitted timely 3) section 8 participant files lacked certain required information 6 Report on Internal Control · Required by audit standards I· Based on inquiries and observations · Identifies reportable conditions Reportable condition defined as "significant deficiencies in the design or operation of the internal control over financial reporting that wouM adversely affect the City's ability to record, process, summarize, and report financial data" · One reportable condition noted (reconciliation of section 8 activity) 7 Management Report Summary: - Beginning 1998, investments are required to be reported at market value rather than at cost. For I 1998, the market value adjustment was a positive $190,000. The City continues to experience a good property tax collection rate - 98% for 1998. The OSA has expanded oversight procedures relating to TIF activities. We recommend the City review its "readiness" for a potential OSA audit, 8 Management Report Summary: (continued) - The MSA Construction Fund has a deficit of $270,000 at December 31, 1998. Additionally, the City I has over $1.2 million of MSA allotments aVailable at the State. We recommend the City review open projects and request available MSA balances on a timely basis. - We recommend the City review its allocation methods for MSA maintenance costs. Management Report Summary: (continued) - The Community Development Fund had a deficit of $41,000 at December 31, 1998. The 1999 I budget reflects a further decrease of $12,000. We recommend the City determine the funding source for this deficit. All grant funds relating to the federal police grant have been received. This fund has a remaining fund balance of $31,792. We recommend the City close this fund and transfer the remaining balance to a council designated fund. 10 Management Report Summary: (continued) - The FAST COPS grant is completed. This fund has a remaining balance of $53,000 at I December31, 1998. We recommend the City close this fund and transfer the remaining balance to a council designated fund. 11 Management Report Summary: (continued) The City's fiscal advisor has advised the City that projected tax increment colleCtions will not be 12 The Surface Water Management and Capital Improvements Funds have not had any activity for several years. We recommend the City evaluate the continued need for these separate funds. - Sheffield Redevelopment tax increment collections from 1997 and 1998 should be transferred into the Sheffield Redevelopment Fund. I sufficient to pay all of its commitments. Management Report Summary: (continued) We recommend the City council approve construction project budgets at the time the projects I are approved. The City's public works and finance departments should coordinate to facilitate management of improvement projects. - We recommend the City consider changing its funding method for capital equipment replacement from historical cost to replacement cost. 13 Management Report Summary: (continued) - The fund balance of the Water Capital Construction Account decreased by over $600,000 to a I balance of $6,052 at December 31, 1998. - The Refuse Fund has cash and interfund loan receivables totaling $1,041,000. We recommend the City establish a policy regarding the desired level of retained earnings and operating income. - The City's liquor operations compare favorably with State averages. 14 I Management Report Summary: (continued) The City should adopt a policy regarding the use of vending machines on City property. 15 Management Report - EDA · Summary: - We recommend the EDA determine the stares/aVailability of all CDBG/HOME available balances with Anoka County. - We recommend the EDA re- evaluate its commitment to the CDBG/HOME programs. - If the EDA retains the Section 8 program, we recommend the EDA implement the procedures outlined in the our report. - All findings contained in the single audit reports must be addressed in 1999. 16 Management Report- EDA Summary: (continued) We recommend the EDA tighten controls over Parkview Villa I records. - We recommend the EDA evaluate current staffing levels. 17 TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ':SUBJECT: WALT FEHST, CITY MANAGER CITY SEWER SYSTEM - 4344 THIRD STREET NORTHEAST 'THE ATTACHED INFORMATION WAS PLACED ON THE AGENDA AT THE REQUEST OF COUNCILMEMBER SZUREK FOR COUNCIL CONSIDERATION. THE PROPERTY IS BEING CONSIDERED FOR LISTING BY A LOCAL REALTOR. A REPRESENTATIVE FOR THE PROPERTY, PERHAPS THE OWNER OR THE 'REALTOR, HAS INDICATED HE MAY BE AT THE COUNCIL WORK SESSION. ~612) S72~171 - -(612) 571-2418 (Fax) .COLUMBIA HEIGHTS CITY ATTORNEY #IY l O 199~ 941 H~ RtL N.£. CITY OF COLUU~A HEIGHTS .May 10~ 1993 :~. Peter ~.,Orlinm &tierney &tLav · -604 RichfieldBankBuildtng 6625 Lynd&le Avenue South Richfield, SiN 55423-2390 Your Clients: ,Hildebrand our Client** ,~.~roperty: Clty o£ Columbia Heights 4344 N.B. 3FdS~eet, ColumbiU Heights, -Dear Mr. ~rlin~: After extensive research into this file, ~he City of Coluubia Heights ~as de~ned ~t .~su~t ~ 4.320 ~t ~eq of ~e Collie Heights City C~o, ~e H~lde~ds u~t t~e a~on to 'It ts our position ~het ~he letter doted ~uly 7, t964 from ~he then City &tierney, .Stevaz~ Kva~eh, ,vas ~t~ ~ly .as n ass~ance :'~at ~e c~ty et ~l~ta He~gh~ vould ~nt~e to M~n~tn ~e ~io~ u~i~ lev~ ~tlet. b let~r ~ no vay ex~t~ ~e Hilde~a fr~ c~ply~ vi~ ~ f~e o~lmce res~l~tons or r~m~ts. ~nore, ~ee is .~e ~estlon as ~o ~e~er not the above-nentioned document ,~ould be & r~&lid ~~ ~e Cl~y or ~l~la btgh~ ~ ~ro~y ~lvall d~nt As not pro~ly ~ted ~ ~e City. ;;~dttionally, ?~ ;,:[~e Ee no ordl~n~, T. olutio~ or coail ~utss lu~orts~g -:. -success£ully ~onne~ced to the city sever lyete~. According to his ~:~,~esearch, :~nd based upon ~he topographic map we have,~.~thert ere .A second alternative would be a gravity sever to 2nd S~raet. The sever line in 2nd S~reet has an elevation or 139.0. X£ an &cross Gauvttte Park vas *granted, a long gravity line -:*~ould be J. rmtalled. Again, without getting spoci£to quotes, our ::~gineer sstlnates the cost or this project to be between $8,000 $1o, ooo. :!~;:;~lly, & li£t puBp Gould be ~s~allod 'to 3rd S~raet. X£ an i'::~ec~or (li£t) pmap was Installed with a £~c~ main to 3rd S~reet, ~f~ssenttally noFnml ~rench depths would be required and a deep '-~cavation to na~e the connection to t~e min. ~The general ~mstiuate Esr this type o£ gysten is $6,000 to $8,000. In your -~rigtnal letter o£ ,Tune 29, 1992 ~1 expressed concern that should e syste~ of this type .become plugged there could be disas~rous ~,~asul~s. 0£ course, a properly designed system would hays ~.~a£eguards against such an occurrence. . :~-.~Lrsuant to Columbia Heights City Code 4.322(2), your clients are · :.~required to connect with and use the public sanitary sewers. Them take lnmadiate .tape to rectify the current situation. Xf you an~ questions, kindly advise. ,7. ~oodm at Law ~/TO: ~:~ROM: .SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS STUART W. ANDERSON CITY MANAGER MARK A. NINSON .~v _ PUBLIC WORKS DIRECTOR/CITY ENGINEER SANITARY SEWER SERVICE TO 4344 - 3RD ST. 'SEPTEMBER 1, 1992 SEP 2 1992 MANAGER CITY OF COLUMBIA HEIGHTS ! have done some research on how the home at this address could be hooked to City sewer. Based on the information at hand, there are three possibilities: *Gravity sewer to 3rd St. Gravity sewer to 2nd Lift pump to 3rd Using in-house topographic maps and visiting the site, it appears that the elevation of the main floor is approximately 159.0. Chris Land, Assistant Building Inspector, lived in the home many years ~ago and recalls that there is a ~partial basement 'but there was no plumbing on the basement level. The sanitary sewer line in 3rd St. ~is ~bout 24 feet deep and the elevation of the line at the subject .?property is 150.2· 'Therefore, it's possible ~o-~ravity sewer .-?~ervice to ~he main. It would involve very deep trenches as the line .approaches 3rd St. Without getting specific quotes, ~stimate the cost at $10,000 to $12,000. sanitary sewer line An 2nd St. has an elevation of .139'~'If :asement across ~Gauvitte .Park '~as _granted, ~ long gravity line :ould be ~nstalled. ?This line-~ould ~nvolve normal .~trench depths ! :est/mate the cost in the =ange of $8,~00 to $10,000. '~: :~ ~,~Jector (lt~t) ~ump .~ras l~stalled ,rith a *~force main ~.o 3rd · , ~ssen~tally normal ~rench depths-~ould be =equtred and .a .deep ~xcavation *to make the ~connection to '*the ~matn. -~he estimate ~={~onstr~ct T, his .system ~s .~,000 to $8,000. :~.~.. .... ~:~ -.~.. ~- '~ · Memorandum to Stuart W. Anderson September 1, 1992 Page 2 ...In all three cases, the owner would have additional costs for .possible changes in the internal plumbing and an SAC charge of $700, plus sewer lateral assessments, if any. Based on the topography and my conversation ~ith Chris Land, the drain field for the septic .system for this house is probably in Gauvitte Park. -.',?~IAW: jb · 92-510 ~.Gregg Woods, City Attorney ORLINS LAW OFFICE &l"lO~qE~ kY LAW ~ LVND~t~ AV~N~Z 9otrm TELEPHONE (612) 161-.~31 FAX: (612) 1~1-1~02 June 29, 1992 Ms. Evelyn Ny~aard City of Columbia Heights $90 -40th Avenue N.E. Columbia Heights, MN 5549-1-3878 Ire: My Clients: Property: Hildebrand 4344 N.E. 3rd Street Columbia Heights, Minnesota Dear Ms. #y~aard: I am in reeeipt of your letter of June 18, 1992, directed to Mr. and Mrs. Hildebrand, wherein you demand that the Hildebrands take immediate steps in order to ~eonneet their home to the current city sewer system. This letter was written, I assume, in response to our reeent meetin~ in Mr. -Anderson's o~fiee, wherein we discussed the impact of the letter, of July ?, 1964, from the City's then City Attorney. ~ ~-~ainee reeeipt of your letter, we have contacted a mechanical engineerin~ ~ompany -to assess the feasibility and cost of eonneeting this property to the CityVs sewer system. This home was built in the early 1900s, some fifty years before the sewer system was ~plaeed in the area. The home sits 25 feet below the sewer line, and mpproximately '150 feet from the street. This distance below the existent sewer line and the length of pipe which would have to be used to ~onneet up to the street ~reates a tremendous ,~'oblem. ~ A lift pump would have to be installed sufficient to raise the sewage to '~,~treet level mhd push the same 150 feet. 'The cost would be approximatley $13,000.- '~:,'~:~?"~i~4,000.00 and it is very unlikely that any plumbin~ ~ontraetor' would tmdertake and "~..!/~arrent the project. Obviously a minor plt~ in this sYStem would result in a sewa~e- . .~- . . :, . ~'.'.'/: ~ · . . -~'?'?:' i~lt ~s ~ur position that the ~uly ?, -:1964 letter-t~guires a ~ity to allow the : ~.::~.~-~ildebrands and their soeeassors to continue to use their existent sewage dispomd ~stem. ~"-'~t also is our position that when the City ~ewer line was installed in the 1950s, it was ':~fl~e City,s mbli~ation to install that line at the lowest level necessary to aeeommodete /~the lowest lyin~ exiatin~ home to be served by the sewer line. The house predated '.~the sewer line by forty years and it appears that if the City eontinues with its threat ~of eondemrmtion, my elients will be forced to forfeit their land through no fault of -their own. The injustice here appears to be extreme. E. #yKaard June 9.9, 1999. Pale No. 9. (Hildebrand) We would much al~re~iate your re-reviewinf the circumstances with the City Council. (~olumbia Heights has a fine reputation for fairness to its eitir~.~s and we are hoping for a favorable reply. I will await to hear from you prior to any further action. Attorney at Law PlO:mc Stuart Anderson, City Manager M/M Hildebrand (l*irst Class Mail and FAX: 631-1049) July .~f D0ro~h.v ~;. ~alvail P.J.r~eal~ ol~s, ~-~nneso~a Ls ma4e tm the conveyance o~ .~roler~y Ic.n~n as Colu~bl& heir. h ~s Anne~ ~o. ~.'.ir~ea~[~', ~.noka County, ~Lnneso~a. . Th~s Troj. erty Ls beXnx'eonveyed t~ the CLt7 ~He~h~s for ;ark ~ur~ose~, hovever, ~clud~ tn lo convey~ ~s your ~nitary sever outlet. (She City -Heirh ,s does hereby eove~ant that ~ l.mn~ 'ah the I~ouso ~st i,~1. o. the a~ove de.crlb~ lob,, ~mid aanit~y. ~u~le~ ~lll be mmintaincd ~.o serve the ,aid '"~e e££ec', of thSs coven.3n~ ~, to ~hvi4e you ~.-.d ~our .~uccessn. rs,v!~o nh~ll occ~z}y the houso~ a " ..~ery truly yourJt · 'E~ewar ~ F. City :A~ torney '" ..... '" City of Columbia Heiv. hts Public Works Department Work Session Discussion Item Work session date: July 19, 1999 ,~..~ Prepm~ by: Kevin Hansen, Public Works Director/City item: Update on City Gateway and City-wide Bike Trail .... Background: As part of the Design Team Visit, Volunteer Committees were organized for various initiatives. Two of these Committees, the Gateway and City-wide Bike Trail, were called together on July l m~d July 14. Anupdate from each of those meetings is ss follows: City Gateway: The Volutlteer Committee fo~ the City gateway(s) initiative was called together on July 1 at City Hail. Three of the five volunteers were in attendance along with Mr. Bob Vancy of Vancy-Engel & Associates, an architectural firm performing landscaping services on the AutoWorld site and Bruce Magnuson, Design Team Steering Committ~ Chair. Th~ Commi~ revival and ~ommented on photos of what other communities have done and discussion then focused on the .process: creation of design alternatives sad fiual select/on. It was stressed that this process ~hould not be hurried, but carried out with adequate public review. Because of Mr. Vancy's site specific familiarity and design background with other signs (both public and private), it was felt that be'would be an sppropdate choice to assist the city in s/re layout and gateway design. With -~be AutoWorld site ready to open, the Commi~e~ disgus$/~ th~ imme~i~ ~ to establish turf ·mt possibly some minimal perimeter landscaping, while more time could be devoted to design ali~vmtives and how the Council will ultimately proceed with the final selection. Mr. Vancy has ~pared a proposal for the/nifial design, attached haewith. ~-~}rOhlllteer Committeo for the City-wide Bike Trail mot ~uly 14 with six a~zn~s. ~vlr. Cmry ' ~eace in Bike Trail implementation in Henoq~ mzl Paunsey Counties. He dmred some of potemial funding. I believe Mr. Sjoquist's experience and haclq~und will be an invaluable asset to the City in plan development. Ju1-09-99 02:45P Vanney As$octa%es 6S! 222 4642 P.02 V4mney, Associates Ard~ilects ? ~uly 1909 Mr. Walt l.'~.'~st. (.:ity Manager Mr. Kevm Han,~'n, Publi~ W,~,s Director U~.Iy of Columbia llei~ht.~ -590 40th Avenuo N.E. (:~lumhia Heights. Minno~ola 55421 L~nr Mr. Walt Fehst and l~lr. Ecrm Hang'n: I.~'I"I'ER f)F PR(')POSAT. The tbllowin6 dudl curet,tm iettet ,~f ~o~! ~ ~ Ci~ of Coi,~aJ liebig, ~flm mf~ I~ as ~ ~. a~ V~y As~ia~s ,Inc,, ~~ ~l~d ;- a~ VA, f~ ~visi~ ~c~l I~ ~iocs f~, ~ ~ iq ~ ~r ~el of ~ ~ of ~ and S~ve'~ A~ W~ld at t~ co~ of 'l'hi~ pr~qM~al does not in~ludc · "Gateway" ~ d~t, ~le i~ilali~m design mr engil~Ct~, mil I~llin~, ~udios. oivil ~n6in~rin~, survc.'y & Iopoiraphy ot pbltml ~.rvices. A. VA SERVICL~N A. I VA ahali I~ovi~ the following profe~im~al ~,~ces Fachscrv~c' · within thc ~,.'ri~ w~q)e of work mil !~ ~ferenced a~ a phane. ' Progranmun~ '~ 4~nccptual ' ~ ,4~:hemat~c T'lm~n Devclopmcnt I.and,~pc f)er, ilm Aad Specify l~tmgs. .Conlraot l)o~mnc~le A2 -VA sh~ll ,mt ptovidc th~ [ol]owint4 ~v~¢e, under this ag~ccna..nl: ~Jl~tJ~n-~dl WA][ ~n~.mM Ju]-0g-99 02:45P Vann;y Associates 7 July 1q99 ,Mr. Walt Fchsl, City Man.er Mr. Kevin Hannah. ~lbliu Work~ I)i~ee~r t'.ity ~f Columbia flcl~lt$ 65] 222 4642 P.O3 lt. THF OWNERS RESI~.)N$1BILITIE$ '11~ f.}M~-t sl~ll prnvide VA with the lbllowing: · he O~ner ~hall c.~ni~matc VA on fixcd fee ham fm f~oressmnal L~si~n ~rvie.~s m the amount follows; · Plm~ II .......................... $ If d~ w~d~ il abandoned or sasi~ndod, VA dali t~ oompensatdd for the wo~ p.-rl~med up Io the l~vinl of --~spe~ion b~,d ~ tl~ pereemase of w~k c4wnplclcd, VA dali invoiu~ tb (~vner on · monthly basis. Thc m~sunl of the invoice slulJ be due end IMyab~ withm ~ ~ ~ f~ ~ s fi~neial in~mtion. 65! 222 4642 P. 04 C. I ((=ont.) Mu-~mni~l lad F.l~:t.~l F.s~,in~crs Ilqutll/Rata * ~i~:cr ........................... $75.00/H~ · OwsalP"--t ........................... 3L4#.O(~lom * (:Al') ~tatKm ........................ The Own~ ~ t~y VA ldditimlal C.ml~.nsation fol' I~e foll~mnl: ~ pntly to Ihi~ al~reen~m may rolo i1 et any ti~. ~ ',Y. AIA :~. Walt City of Columbia Heiehts Public Works Department Work Session Discussion Item Work session date: July 19, 1999 Prepared by: Kathy Young, Assistant City Eng Item: Bituminous mill and overlay repairs Background: Many streets on the east side of Central Avenue have been rehabilitated during the last two years. Over these years, there have been four repairs that may have a long term effect on the integrity of the streets. The locations of the repairs are: Pierce Street, 3'Ph Avenue to Cul-de-sac (Water main break repair) 43rd Avenue, East of Central Avenue (Emergency service repair) Pierce Terrace (Emergency Minnegasco repair) 1036 Gould Avenue (Car fire repair) Analysis/Conclusions: Staff proposes to mill and overlay these areas to maintain the integrity of the streets and preserve the investment put into them by the City and the property owners. The work on Pierce St would be charged to the Water department. The other repairs would be charged to the Street department. Requested Action: Authorization to seek bids for mill and overlay repairs. Ci_ty of Columbia Heip. hts Public Works Department Work Session Discussion Item Work session date: July 15,1999 Prepared by: Kevin Hansen, Public Works Director/City Item: Storm Water Utility Ordinance Engin~ Background: Staff met with the City Council at the June 7 work session for general discussion for the establishment of a storm water utility. One component of the utility is the enabling ordinance development. The City Attorney has reviewed the ordinance and has determined no conflict with the City Charter. Other minor comments from the Attorney have been incorporated into the ordinance. Issues/Conclusions: The ordinance is proposed for consideration as an 'enabling' ordinance. The intent of the ordinance is not to set the rate structure, but to establish the Council's ability to establish a storm water utility fee system. The rate structure will follow the ordinance, in the form a City Policy, after a period of public review and comment. The ordinance establishes a mathematical basis behind the fee system, supported by standard engineering practices. The attached ordinance will establish the storm water utility, and provides the following: · Fee system, · Credit system, · Exemptions, · Payment of fees A future policy would establish the actual rates. The utility would take effect following a public hearing, with fees established and payable as part of the next billing cycle. The project schedule provides that billing would begin after January 1, 2000. Requested Action: Schedule the first reading of the ordinance for July 26, 1999. Attachments: Draft Ordinance ORDINANCE BEING AN ORDINANCE ESTABLISHING A STORM WATER UTILITY The City of Columbia Heights does ordain: General Operation. The City storm water system shall be operated as a public utility (hereina~r called the storm water utility), pursuant to Minnesota Statute Section 444.075, from which revenues will be derived subject to the provisions of this Chapter and Minnesota Statutes. Del'tuitions. Utility Faetor. Utility Factor The utility factor is defined as the ration of runoff volume, in inches, for a particular land use, to the runoff volume, in inches for an average single-family residential, assuming a 2- inch rainfall and Natural Resources Conservation Services (NRCS) "Type B" soil conditions. Storm Water Utility Fee The storm water utility fee is defined as the annual charge developed for each parcel of land. Monthly Store Water Utility Revenue The monthly storm water utility revenue is the estimated monthly expenditures for planning and inventories, capital expenditures, personnel and equipment and operation of the storm water utility, in accordance with established City policy. Storm Water Utility Factors. The Storm Water Management Fee shall be determined by first determining the percentage of total runoff in the City which is attributed to single-family residential property. The fee per acre for single-family residential is computed by computing the product of the runoff percentage and the Monthly Storm Water Utility Revenue, divided by the estimated total acres of single-family residential land use in the City. The per acre fee, the appropriate utility factor and the total acreage of the parcel. Single-family residential parcels shall be assessed on a per household basis. The utility factor for various land uses are shown in the following table. utmty Classification Land Use CN Factor 1 Single Family Residential District 72 1.00 2 Two Family Residential District 75 1.30 3 Three Family Residential District 80 1.92 4 Manufacturing 88 3.30 5 Retail Business District 90 3.74 6 Limited Business District 90 3.74 7 General Business District 92 4.23 8 Central Business District 92 4.23 9 Neighborhood Busin&r~s 88 3.30 10 Light Industrial District 88 3.30 11 Heavy Industrial District 90 3.74 Credits The Council may adopt policies, by resolution, for adjustment of the storm water management fees. Information to justify a fee adjustment must be supplied by the property owner. Such adjustments of fees shall be retroactive. Credits will be reviewed regularly by a staff committee. Exemptions The following land uses are exempt from the storm water management fee: · Public Road Right-of-Way Lakes · Wetlands · City Property Payment of Fee Storm Water Utility Fees shall be billed in accordance with the Finance Department's current billing cycle with water and sanitary sewer bills. The fee shall be due and payable the same terms as water and sanitary sewer utility bills. Any prepayment or overpayment of charges shall be retained by the City and applied against subsequent fees. Appeal of Fee If a property owner or person responsible for paying the storm water management fee believes that a particular assigned fee is incorrect, such a person may request that the fee be re-computed. Penalty for Late Payment Each billing for storm water utility fees not paid when due shall incur a penalty charge of ten percent (10 percent) of the amount past due. Certification of Past Due Fees on Taxes If any two or three consecutive storm water utility fees have not been paid when due, then a penalty as set forth on Section 00.080, shall be added to the amount due. Any such past due fees may then be certified to the County Auditor for collection with real estate taxes on the following year pursuant to Minnesota Statutes Section 444.075, Subdivision 3. In addition, the City shall also have the right to bring a civil action or to take other legal remedies to collect unpaid fees. Work Session Agenda Item For the July 19, 1999 Work Session Issue At the last Council meeting there was discussion and some confusion regarding the acceptability of "strip" driveways as conforming to the requirements of the Housing Maintenance Code. The concem was whether or not a property owner who needed to put in a hard surface driveway could be in compliance using a strip driveway. Back=round The city's Housing Maintenance Code says the following regarding hard surface parking and driveways: 5A.208(1 )(a) (b) (c) (h) Required off-street parking as defined in Section 9.116 (4) of the City Code. Additionally, any building or structure in existence upon the effective date of this Ordinance which does not currently comply with the parking requirements of Section 9.116(4), but does have the necessary space to provide the required parking shall be required to expand the provided parking in accordance with the Code by July 1, 1998. The required parking space must have a minimum width of 9 feet and a minimum length of 20 feet. All required parking spaces must be surfaced with asphalt or concrete. Driveways leading to parking areas and/or access ways to buildings must be maintained and kept in good repair. In cases of tenant parking areas all parking stalls and driveways with access to tenant parking shall be hard surfaced with asphalt or concrete by July 1, 1998. The Fire Department canvassed the city in the summer of 1997 at the request of Council to determine the extent of properties which would be affected by the hard surface provisions of the Housing Maintenance Code. Over 400 driveways were noted to be deficient and in need of replacement. Fire Department inspectors recall meeting with council around that time to iron out several issues related to hard surface. One of the council members at the time asked the question of whether 'strip" driveways would be acceptable. Council members at the time included Mayor Sturdevant, Bob Reuttiman, Gary Peterson, Meg Jones. The meeting discussed a number of issues related to hard surface. The intent of the meeting was to clarify a number of issues so that we could determine which driveways needed to be wdtten up as deficient. Several property owners on Arthur Street had well-groomed strip driveways and there were numerous driveways in the 4800 and 4900 blocks of 5~' Street and 6th Street that were also well groomed. We will provide photos of some of the strip driveways that inspectors remember at the work session. There was very little debate on the issue according to my inspectors. Council members at that time felt that as long as the driveways were well maintained and well groomed that strip driveways were acceptable. Many other issues related to driveways were discussed at this work session. Analysis Based upon the discussion at this work session, Fire Department inspectors did not write up any strip driveways as non-compliant as long as they were well groomed and maintained. When the current Assistant Fire Chief (who had not yet been hired during the above meeting with Council) was assigned the responsibility of the hard surface enforcement effort in the spring of 1998, he made the assumption that strip driveways would continue to be acceptable based upon discussions with inspectors who had been involved previously in the situation and with the Fire Chief, Charles Kewatt. As we discussed strip driveways we felt the biggest potential concern with them is the increased difficulty in maintaining them in a well-groomed fashion. Well-groomed was taken to mean that the grass along the outsides of the driveway and in between the strips must be actively growing and mowed/trimmed as needed. Landscape rocks, class 5 gravel or other similar materials would not be acceptable between the strips, nor would bare dirt as these materials would not meet the intent or the letter of the ordinance. The Assistant Fire Chief did not intentionally tell citizens that strip driveways were acceptable. Neither did he make any other specific recommendations about driveways. Occasionally a citizen would ask whether a strip driveway would be acceptable and in all cases the Assistant Fire Chief told citizens the information above. Other fire department staff members may or may not have given the same information although it should be assumed that any of the inspectors involved in the council meetings referred to above would have given the same answer. Other types of driveways, such as those made of paving bricks, concrete blocks, patio blocks and the like were occasionally mentioned by citizens. In each of these cases, the citizens were told by the Assistant Fire Chief that these surfaces met the letter of the code and, as long as they were well maintained, would be acceptable. Use of patio blocks or other surfaces which do not readily support the weight of a vehicle were discouraged as a maintenance issue since they will deteriorate in a short period of time and require replacement. Council Action Discussion and clarification for staff on the council's wishes relating to strip driveways and other similar 'unusual' materials which meet the letter of the ordinance. CITY COUNCIL LETTER Meetin~ of,' Jully !9, 1999 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Community Development APPROVAL ITEM: Jeff's, Bobby and Steve's Autoworld BY: Joe HoIlman~/ff BY: NO: 3701 Central Avenue NE DATE: July 13, 199~ ' l~sue Statement: There are a number of issues perta/ning to the Jeff's, Bobby and Steve's Autoworld development at 3701 Central Avenue NE that need resolution. These issues are outlined in the background and analysis section of this Council Letter. 1. Lighting. The Zoning Ordinance requires that the outdoor lighting system for motor fuel stations "shall be so designed to prevent any undue light therefrom being directly visible from the public right-of-way or abutting lots". It is staff's opinion that the light fixtures that have been installed on the building at 3701 Central Avenue NE do not meet this requirement (see attached letter dated June 10, 1999). Note that the lights that have been installed are not the lights that were shown on the original lighting plan for the project, and they were installed without City approval. Please refer to the attached lighting plan and a diagram of the existing fixtures. Autoworld representatives are pursuing one of three options to rectify the Situation. Option 1 - Place a vinyl band along the lens of each fixture. Option 2 - Install frosted glass lamps in each fixture. Option 3 - Install frosted etched lenses in each fixture. Should it be deteimined that neither of these three options meet minimum requirements the fixtures will need to be replaced, or they can appeal the determination to the Planning and Zoning Commission and City Council. Canopy lighting has also been raised as a l~ndseaping. A concern has been raised whether landscape rock shOuld be allowed in the boulevard along the development. See attached Memo dated July 8, 1999, for a summary of landscaping plans and requirements. In summary, the Ordinance requires that grass or planting shall be required. It is staff's opinion that the requirement is intended to prevent this area from becoming open dirt and hnprove aesthetics. The combination of landscape rock and trees/shrubs as proposed meets the intent of the Ordinance and should be allowed. Screening Fences. At the request of the property owner at 3808 ~oir Boulevard, a screening fence -4ms been proposed along the north alley lot line adjacent to 3808 Reservoir Boulevard. It appears that the -,.property owner is now questioning whether a fence or landscaping is the preferred method of screening. At the _time this Council Letter was written, this issue was unresolved. J ~:"The approved site plan indicates that a 6 foot tall screening fence will be constructed along the area where the vacuums are to be installed and operated. It has btam determined that vegetation/plantings which are .not less than 80% opaque can be substituted for the fence. A ~ing plan will n(~! to be submitted for staff review ~md approval. ¸4. (~usrdrsJl. A site plan needs to be submitted for the construction of a safety barrier/guardraiYfence ~ljacent to the retaining wall on the south side of the improved alley and that portion of the retaining wall adjacent to Reservoir Boulevard which is at least 30 inches in height above grade level. Autoworld Council Letter July 13, 1999 Page 2 Traffic Impact Barrier. A traffic impact barrier is requ ed at the south end of the existing north/south alley and three reflectors on posts need to be positioned clearly visible and parallel to the impact barrier. 0 Retaining Wall. As-built drawings of the rock retaining wall will need to be submitted to the City prior to the issuance .fa final certificate of occupancy. Final Plat and Easement Vacation. On April 26, 1999, the Columbia Heights City Council approved the final plat for Bobby and Steve's Autoworld. Also, on April 22, 1999, the ordinance (Ordinance No. 1386) vacating certain water pipes, main or hydrants, utility, sewer and storm drain easements took effect. At this point, neither the plat nor the Ordinance have been recorded with Anoka County. Both of these documents will need to be recorded prior to thc issuance .fa final certificate of occupancy. The property owner is responsible for the recording of these documents, and he was notified of this in a letter dated May 5 and again in a second letter dated July 8. Existing Curb Damage. There has been some damage to existing curbs around the project due to the movement of construction vehicles on the site. Attachments: June 10, 1999 letter regarding lighting; Lighting Plan and fixture description; and, July 8 Memo regarding landscape rock. Rec0~.~endati0n: 1. Staff is withholding a recommendation on the lighting until the three options listed above are available for viewing. It is anticipated that this will be accomplished shortly. Should it be determined that the revised light fixtures do not meet the minimum requirements of the Zoning Ordinance, they will need to be replaced, or Autoworld can appeal that determination to the Planning and Zoning Commission and City Council. 2. Staffrec, ommends that the combination of landscape rock and trees/~bs as proposed should be allowed as it meets the intent of the Zoning Ordinallce. 3. A plan is being prepared that Will illustrate the proposed so'eening of tho vacllllals as well as the guardtaiFfence and traffic impact barrier. Staff is withholding a recommenda~on until the plan is available for review. Staff is working with the owner of 3808 Reservoir Boulevard to finalize the type of grroening to be utilized between the alley and 3808 Reservoir Boulevard. 4. Staff l'oc~mm~td8 that any damage to public fight-of-way improvements caused by the construction be ~-paired prior to the issuance of a final ce~ficate of occupancy. 5. It is roc~omm~ that the ~ c~rtific~tte ofoc.~~ lthould not be issuod until the issues listed above ar~ resolved. Recommended Motion: .... ~. .., · COUNCIL ACTION: oF COLUMBIA HEIGHTS (1") 590 40TH AVENUE N.I:'., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 TEMPORARY CERTIFICATE OF OCCUPANCY 'Temporary Occupancy is granted for forty-five days for the structure located at 3701 Northeast 37'~ Avenue, City of Columbia Heights Minnesota with the following stipulations: 1) All the requirements listed in the attached letter and memo are met in the lime specified. 2) All the remaining areas of ~~tio~ Canopy, Boilers, etc. successfully pass a final inspection. 3) .~al ~dicap signage is in place. 4) All other agencies and/or departments having an interest in the structure conduct a successful final inspection. ( Health, Agriculture, Board of Electricity, Fire, Engineering, etc.) All the aforementioned items must be completed prior to application for a Permanent Certificate of Occupancy but, not later than September 6, 1999. Mci Collova Building Official .~, , --cc: ~l~'opexty File Date Please Post THE CITY OF COI.',JMBIA HIZIGHI~ Doers NOT DI~CRII~41NATE ON THE Bhe~,lS OF DI&ABII.I'[~" IN ~rl41~I..OYt4ENT OR THE P~IIOVI~,ION OF ~EI~VIC~'S I=QUAI. OPPOIqTUN IT~t' EMPLOYER CITY OF COLUMBIA HEIGHTS SgO 40TH AVENUE N.g., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 Suly 15, 1999 COMMUNITY DEVELOPMEI~Fr DEPARTMENT Mayor Gary L. Peterson Councilmembers Donald G. Jolly Marlaine Sz~ek Juliunne Wyckoff John Hunter City Manager Walt~r R. Fehst JeffBabe 3701 Central Avenue NE Columbia Heights, MN 55421 Bobby Williams 1221 Washington Avenue S. Minneapolis, MN 55415 Re: Issues needing resolution prior to thc issuance of any certifi~ of occupancy Dear Jeff and Bobby: The following provides a list of the issues that need to be resolved pr/or to the issuance of any certificates of occupancy for Jeff's, Bobby and Steve's Autoworld at 3701 CenWal Avenue NE. ~)ireetional Signage. Si.tins addressing no left tums from the driveways to Central Avenue NE as reqttired by the Minnesota Department of Transportation will need to be /nstalled and ma/nta/ned on the s/te prior to the issuance of a Temporary Certificate of -Occupancy. · ~Lighting. The Zoning Ordinance requires that the outdoor lighting system for motor -fuel stations "shall be so designed to prevent any undue light therefrom being directly -visible from the public right-of-way or abutting lots". It has been determined that the -fight fixtures installed on the building at 3701 Central Avenue NE do not meet this requirement regardless of any changes made to the bulb or lens such as frosting, etching, or the installation of a vinyl strip. As a result, these fixtures need to be replaced, and the City will need to see evidence (ordered change out of fixtures) that this will occur prior to .~the issuance of a Temporary Certificate of Occupancy. The new fixtures are required to ?be downlit and shielded from view from adjacent properties. 'The new fixtures are subject ~:~,~-..:-~o review and approval by staff prior to the issuance ofaTemporary Certificate of ' i~=lhe City that the canopy lights would be recessed and shielded. The lights that have been .~further, and the matter will need to be resolved prior to the issuance of a Final Certificate Occupancy. Note that a Temporary Certificate of Occupancy will not be issued until -~he canopy lights are fully shielded as indicated on the LSI lighting plan dated June 6, 1998. '~Sereening Fences. At the request of the property owner at 3808 Reservoir Boulevard, a ~reening fence has been proposed along the north alley lot line adjacent to 3808 THE (~ITY OF' ~,,OL~IMBIA HEIGHTS DOES NOT DIn~IIIIMINATE ON THE BASIn OF OIBABIt. ITY 'IN ~[MPL.OYMKNT 01~ THE P'l~oVlalON OF' $"rl~VlCl[a EQI..IAL OPPO~TI, JNITY EMPLOYER leffBah¢, Bobby Suly 15, 1999 Pal~e 2 Reservoir Boulevard. This screening can be accomplished in the form of plantings that are no less than 80% opaque or a screening fence. Plans will need to be submitted that illustrate the proposed method of screening prior to the issuance of a Temporary Certificate of Occupancy. The approved site plan indicates that a 6 foot tall screen_ lng fence will be constructed along the area where the vacuums are to be installed and operated. It has been determined that vegetation/plantings which are not less than 80°,4 opaque can be substituted for the fence. A landscaping plan will need to be submitted for staff review prior to the issuance of a Temporary Certificate of Occupancy. Guardrail. A site plan and cross-section drawing needs to be submitted for the construction of a safety barrier/guardrail/fence adjacent to the retaining wall on the south side of the improved alley and that portion of the retaining wall adjacent to Reservoir Boulevard which is at least 30 inches in height above grade level. Also, a temporary safety fence shall be installed and maintained until the perma,~nt fencing is installed. This temporary fence shall begin at the builch'ng and shall extend along the alley and along the retaining wall adjacent to Reservoir Boulevard. This temporary fence shall be installed prior to the issuance of a Temporary Certificate of Occupancy. The landscape plan submitted at noon today will need to be supplemented with the cross-section detail drawing to identify construction standar&, rail spacing, height, etc. Traffic Impact BIcrrier. A traffic impact barrier is required at the south end of the existing north/south alley and three reflectors on posts need to be positioned clearly visible and parallel to the impact barrier. Plans for this barrier need to be submitted prior to the issuance of a Temporary Certificate of Occupancy. Retaining Wall. As-built drawings of the rock retaining wall will need to be submitted to the City prior to the issuance of a F/nal Certificate of Occupancy. Engineering Information. Additional information as required by the City Engineer regarding storm water restrictors and rooftop water storage Will need to be supplied to the Public Works Department prior to the issuance of a Final Certificate of Occupy. Final Plat sad Easement Vacation. On April 26,19~9, ~ ColtrmbiaHeights City Council approved the final plat for Bobby and Steve's Autoworld. &lso, on April 22, 1999, the ordinance (Ordinance No. 1386) vacating omaln water pipes, main or.hydrants, utility, sewer and storm drain easements took effect. At this point, neither the plat nor the Ordinance have been recorded with Anoka County. Both of these documents will need to be recorded prior to the issuance of a Final Certificate of Occupancy. Park DedicationP$20,000. The $20,000 required in lieu of park land dedication will need to be provided to the City prior to the issuance of a Final Certificate of Occupancy, leffBahe, Bobby lily 15, 1~ Page 3 10. Other Reimbursements. The City will invoice Autoworld for payment of a portion of the costs for the traffic study performed by the consulting engineers from BRW. Payment must be received prior to issuance of a Final Certificate of Occupancy. The landscaping plans received by staff at noon today prOvide sufficient information on which to issue a Tem?orary Certifi~ of Occupancy. However, the t~mporary safety fence shall be installed, signs addressing no left tums, and the evidence of a fixture change need to be provided prior to the issuance of a Temporary Certificate of Occupancy. Once the Temporary Certificate is issued, it will be valid for 45 days or until appwximately September 6, 1999, during which time any remaining issues will need to be resolved. Do not hesitate to contact Mel Collova at (612) 782-2818 or Ken Anderson at (612) 782-2855 if you have any questions or need additional information. Building Official Community Development Dir~.or Attachment- City Engineer Correspondence Mayor City Council City Manager City Attomey MEMO TO: FROM: DATE: SUB/ECT: CITY OF COLUMBIA ~:r~IGI1TS 'Ken Anderson, community Development Director Joe Hollman, City Planner K~vin Hansen, Director of Public July 14, 1999 BOBBY AND STIiVE'S AUTOWORLD RECEIVED ',*!- ! 4 1999 · ~OMMUNITY DEVELDPMEN'I The following listing represents a summary of thc remaining or outstanding issues for the AutoWorld Development offered by the Public Works Department: SITE GRADING/F_..RO$10N CONTItO£: - Provide restoration in all areas disturbed or damaged within the. right-of-way. The city will' sequire restoration of in-kind material, such as sod where the grass was previously maintained or removal and replacement of street curb and gutter if damaged by contractor . actfvity. · Verify placement of restrictions as detailed in the approved Storm Water Management plan dated May 22, 1998, p~pared by VanSiclde and Associates. * Verify all utility structures are accessible and valves are operable. * Provide as-built drawings for the site utilities. · No Left Turn signs w~l to be placed prior to opening for business in accordance wit~ the :~ppmv~d MnDOT access permit. These signs were in place previously prior to the driveway and sidewalk work. ~ Items addressed in Ken Andet3on's June 23, 1999 letter to Kerry Gulickson should be · completed, orprovide a schedule for their completion. - ~ Upon billing by the City of Columbia Heights, provide reimbursement for the traffic study :~,completed by the city in 1998. .:.,o Upon billing by the City of columbia Heights, provide reimbursement for signage ...... installation for the leR turn lane on Central Avenue installed by the City in 1998. ~ include as-built drawings of the retaining wall with the as-built drawings provided to the Additional site r~views will need to be conducted by the engineering department for final acceptance. If ~you have any questions or need additional information, please contact me at 882. Walt Fehst, City Manager Nlel Colluva, Building Official CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HE~6HTS, MN 55421-3878 (~12) 782-2800 TDD 782-28~ CO~ DEVELOPMENT DEPARTMENT -Via FAX and Mail- June 10, 1999 Msyor Coundlmmb~rs Donald O. Jolly Julienn~ Wy~koff John Hunm' Wsl2~ R. Fe. lm Kerry Cmllickson LAN Construction 4506 Robin Circle M|nnes:l:~)]is, ~ 55422 Re: Lighting Plan for Jeff's, Bobby and Steve's Autoworld It has been brought to my attention that the fighting intended to be installed at the east site of Jeff's, Bobby and Steve's Autoworld (3701 Central Avenue NE) is different from the lighting proposed in the plan prepared by LSI Industries which is the plan originally submitted to the City for t~view. A new plan will need to be submitted for City review and approval which shah include a foot-candle pattern and diagrams of the proposed light I have attached pertinent sections of the Zoning Ordinance for your reference. In summary, glare from the fights can not exceed 3 foot-candles at the property line and the lighting shall be designed to prevent any light from being directly visible fxom the public fight-of-way or abutting lots. Do not hesitate to contact me at (612) 782-2856 if you have any questions or need additional infonmtion- cc: K~ Anderson, Community Development Director THE CiTY OF CO~.U~CIIIA HIrlGHI~ OOES NOT DISCI~IMIN~T~-- ON TH~ BASIS OF DISABILITY IN EMPLOYMENT OR TH[ PI~OVISlON OF 5EBVICES Ir"QUAL,. OPffORTUNiTY I=MPI.OYER 9.3~7(~) g. X.1.7 ($) Kaintenmnce In all areas, all structures, parking and storage areas, landscaping and screening, she1! be maintained so as not to be unsightly to the ~djoinlng areas. . &lare In all areas, glare of a flickering, flashing, rapidly varying or intermittent color or nature, or of an Intensity of steady illumination exceeding three (3) foot-candles at the boundary of the site, directed onto adjoining properties or onto a public street in such a manner as to impede safe pedestrian and vehicular traffic shall be considered a nuisance and shall n~t be permitted, except that the definition of nuisance shall not be llmlted there- to. 9.3.1.7(6) Drainage No land shall be developed and no use shall be4~ermitted.that results in water run-off causing flooding, or aroslon ~n adjacent properties. Such run-off shall be properly channeled into a storm drain, water course, ponding area or other suiteblefacility. 9.:L1.7(7) · adiation and £1ectricel Emissions #o activities shall be permitted that emit dangerous radioactivity beyond enclosed areas. No electrical disturbance (except domestic household app'l lances) adversely affecting the operation .at any l~oint of any equipment other than that of the creator of such dis- xurbance. :'-~:~:~.'~;-~lherever an open sales lot or open storage ts ,t~ermitted usa, the ~mter~al shall be so arranged that aisles of~sufflclent width to · ~com, odate emergency vehicles exists end are olin so as 'to permit ..... access to al 1 materiel at a distance not .to ~xceed ~wenty-five ~25) -feet. 365 fidcor fuel stations in all districts shall be subject to the following standards: (a) The setback of any canopy or v~tther protection, free standing or projecting free the station structure shall not be less than ten (10) feet from the street rlght-of- ~ay line nor tess than t~enty (20) feet from an abutting _property ! ina. (b) The sale or rent of motor vehicles, trailers, campers, boats and other items which are not kept entirely within the building shall require an approved open sales lot. (c) A minimum ten (IQ) foot landscaped yard shall be provided along al1 abutting public right-of-way i lnes, except where approved driveways occur. (d) Ali goods offered for sale on the motor fuel station site other than those generally required for the operation and maintenance of motor vehicles shall be stored, sold and displayed within a building. (e) All trash, wnste material and unwanted motor vehicle · parts shall be stored within · separate enclosure behind the building. Al! outside parking spaces shall be located to the side and/or rear of the prlncipal building. The outdoor ITghtlng system shall be approved by the City and shall be so designed to prevent any ~ndue light therefrom being directly visable from the public right- of-way or abutting lots. k/herever a motor fuel station abuts em "R" District, a fence not less than fifty (SO)4)ercent opaque nor less than six (6) feet high shall be erected and .mintained -:~:..along the side and rear p~perCy line that abuts flinor ~tor fuel station shall have.~ se~ica one of ~ich ~y hl~ In lut~tic or s~i-lUt~ic augo ~ash inscalled, provided ~he s~a~iofl ~n acc~d&ce six (6) off-s~ree~ ~rking spaces lfl4ddi~ion -.required herein. ~e ~nCrlnge d~rs for the shall floc face t~ard the principal ~tr~et off ~;ch the sgac;on is l~ated. 360 07/00/00 08:20 FAX 05! $S0 0005 ;----m---I°'' .114' CITY oF COLUMBIA HEIGHTS 590 40TH AVENUE N.E:., COLUMBIA HEIGHTS, MN 5542 !-3878 (6 ! 2) 78'2-2800 TDD 782-2806 .Date: To: From: Re: COMMUNITY DEVELOPMENT July 8, 1999 Ken Anderson, Community Development Director SummaFy of landscaping plans nd requirements at JeWs, Bobby & Steve's AutowoFld (hndscspe Fock vs. Fan) Mayor Gary Pct~rson Councilmembers Donald O. Jolly Marlaine Szurek Julienne Wyckoff John Htmt~r City Mass, er Wal~er R. Fehst Wes~ Site: East Site: Plans indicate that there will be 6 Blackhill Spruce between the building and alley, and 8 spirea along with landscape rock in the northeast and southeast comers of the property. The plans do not indicate whether landscape rock will be used between the alley and building and between the parking spaces and Central Avenue right-of-way line. Plans indicate that sod will be planted in the northcas~ corner of ~ property, but they do not specify whether sod or landscape rock will be ,sed along lhe south property line and along the Reservoir Boulevard property line. Section 9.116(3Xe) "Cmtring and Landscaping" of the Zoning Ordinance siates the following. When said area is for 6 spaces or more, a curb of 5-7 inches high is required along the front yard sethack linc, and ~i..QLPJI]tlii~ shall occupy the space between the fight-of-way line and curb. · A variance was granted from the requirement prohibiting parking in the front yard setback area mhich is 15 feet in the RB District. There is ronghly 2 feet between the parking spaces and the . ~Central Avenue right-of-way line. on the west s~te and roughly 5 feet between the pm'king spaces ~ the Reservoir Boulevard right-of-way line. It would seem that ~ra,ss or planting is required in this space. The Zoning Ordinance does not define planting. It is my opinion t~t the intent of this requirement is to prevent this area from being open ~ snd ~o improve aesthetics. Landscape rock combined with lrees/shrubs as proposed meets the intent of the Ordinance. ! -.~]~ngu~ architecawallv lmrmonious with the minciole use of such ~es. ~?..:..' ~ .-:~--:~i,,. is not required along the front of a business'which includes Central Avenue (west site) ~and Resorvoir Blvd. (east site), so this requiimnent does not spply. However, landscape rock THE CiTY OF C. OL..IJMBIA HEIGHTS DOES NOT DIB~I~IIdIN&Tw ON TIlE BASIS OF DISABILITY IN EMPLOYMENT Olq TIlE PI~OVISION OF' SEI~VICES EQUAl. OI~IqTUNITY EMPLOYK~ Work Session Agenda Item For the July 19, 1999 Work Session At the last Council meeting there was discussion and some confusion regarding the acceptability of 'strip' driveways as conforming to the requirements of the Housing Maintenance Code. The concem was whether or not a property owner who needed to put in a hard surface driveway could be in compliance using a strip driveway. Backaround The city's Housing Maintenance Code says the following regarding hard surface parking and driveways: 5A.208(1 )(a) (b) (c) (h) Required off-street parking as defined in Section 9.116 (4) of the City Code. Additionally, any building or structure in existence upon the effective date of this Ordinance which does not currently comply with the parking requirements of Section 9.116(4), but does have the necessary space to provide the required parking shall be required to expand the provided parking in accordance wilh the Code by July 1, 1998. The required parking space must have a minimum width of 9 feet and a minimum length of 20 feet. All required parking spaces must be surfaced with asphalt or concrete. Driveways leading to parking areas and/or access ways to buildings must be maintained end kept in good repair. In cases of tanant parking areas all parking stalls and drNeways with aocess to tenant parking shall be hard surtaced with asphalt or concrete by July 1,1998. The Fire Department canvassed the city in the summer of 1997 at the request of Council to determine the extent of properties which would be .affected by the hard surface provisions of the Housing Maintenance Code. Over400 driveways were noted to be deficient and in need of replacement. Fire Department insPectors recall meeting ~with council around that time to iron out several issues related to hard surface. One of the council members at the time asked the question of whether 'atdp'.driveways would be acceptable. Council members at the time included Mayor sturdevant, Bob Reuttiman, Gary Paterson, Meg Jones. The meeting discussed a number of issues related to hard surface. The intent of the meeting was to clarify a number of issues so that we COUld determine which driveways needed to be written up as deficient. Several property owners on Arthur Street had well-groomed strip driveways and there were numerous driveways in the 4800 and 4900 blocks of 50, Street and 6~h Street that were also well groomed. Wa'will provide photos of some of the strip driveways that inspectors remember at the work session. There was very little debate on the issue according to my inspectors. Council members at that time felt that as long as the driveways were well maintained and well groomed that strip driveways were acceptable. Many other issues related to driveways were discussed at this work session. ~.nalvsis Based upon the discussion at this work session, Fire Department inspectors did not write up any strip driveways as non-compliant as long as they were well groomed and maintained. When the current Assistant Fire Chief (who had not yet been hired during the above meeting with Council) was assigned the responsibility of the hard surface enforcement effort in the spdng of 1998, he made the assumption that strip driveways would continue to be acceptable based upon discussions with inspectors who had been involved previously in the situation and with the Fire Chief, Chades Kewatt. As we discussed strip driveways we felt the biggest potential concem with them is the increased difficulty in maintaining them in a Well-groomed fashion. Well-groomed was taken to mean that the grass along the outsides of the driveway and in between the strips must be actively growing and mewed/trimmed as needed. Landscape rocks, class 5 gravel or other similar materials would not be acceptable between the strips, nor would bare dirt as these materials would not meet the intent or the letter of the ordinance. The Assistant Fire Chief did not intentionally tell citizens that strip driveways were acceptable. Neither did he make any other specific recommendations about driveways. Occasionally a citizen would ask whether a strip driveway would be acceptable and in all cases the Assistant Fire Chief told citizens the information above. Other fire department staff members may or may not have given the same information although it should be assumed that any of the inspectors involved in the council meetings referred ~to above would have given the same answer. Council Action Other types of driveways, such as those made of paving bricks, concrete blocks, patio blocks and the like were occasionally mentioned by citizens, tn each of these cases, --.the citizens were told by the Assistant Fire Chief that these surfaces met the letter of ~lhe oode and, as long as they were well maintained, would be acceptable. Use of patio -blocks or other ~urfaces which do not readily support the weight of a vehicle were ~liscouraged as a maintenance issue since they will deteriorate in a short period of time and require replacement. ..... ~ ~ ~ ?. 'Discussion and clarification for staff on the council's wishes relating to strip driveways and other similar 'unusual' materials which meet the letter of the ordinance. 7-15-1999 11:1?Am FROM LAN CONSTRUCTION INC 612 512 0823 TRANSMITTAL DATE: TRANSMITTED TO: 15 July 1999 City of Columbia Heights 590 40~ Avenue NE Columbia Heights, MN ATI'ENTION: Joe Hollman 612.782.2800 '61'2.782.2806 PROJECT: JEFF'S / BOBBY & STEV~'S AUTOWORLD 3701 CENTRAL AVENUE N.E. COLUMBIA HEIGHTS, MN 55421 TRANSMITTED BY: Kerr~ Gullickson WE ARE SENDING: Product information ACTION REQUIRED: For your approval Attached and previoudy submitted you will find proposed fixture change to the exterior decorative mentioned above. In accordance with your directive, we will we will i~ue a purchase order for these item.s. Please note: (!) We will request o~ you to allow the existing during the delivery period for the replacement (2) The proposed Change to the fixtures wilt' including the stems and lamps. (3) The reflector being considered is labeled 'ST DOWNUGHT' oO ' . ','" information mlcrling to a I ~or the pro~ect location approval of this change before to remain operational existing fixture parts DEEP BOWl. / LAN CONSTRUCTION INCORPORATED 3940 Quebec Av N., New Hope MN 55427 ~ (612) 5124)855 Fax (612) 5124)823 7'-15-1GGG 11: 18,Al,4 FROF4 I_~ CONS'r~TION INC 61~ D,l~ OB~ 14003 P. 2 mmlLmmmmmmmmpjmm qi{mm / Superbly designed and engineered lighting products do not happen by chance. They are a result of many talented and highly skilled individuals responding to your changing needs in petroleum retailing. We are proud to introduce our latest selections. We am confident each lighting product will meet or exceed your expectations. CIVIC QRL Recessed Mount The Civic series of recessed luminaires allows you to achieVe a clean streamlined look for the canopy decking. The reflector and borosilicate glass lens combine to produce an attractive, luminous glow. More light is reflected off the decking, dispensers, columns and signage creating higher levels of illumination. The Civic series is constructed of an all aluminum housing, and U.L. listed for wet locations. This is especially important since the ballast compartment is above the decking, exposed to the elements. The vertical lamp QRL version shares the same quick release latch as the Vision series, allowing for tool-less entry' and ground relamping with a pole stick. The Civic is also constructed with installation ease in mind. The one-piece design allows the lamp to ballast connection to be made at the factory eliminating costly field labor. The power wiring only needs to be brought to the fixture. The new top cover provides for easy serviceability. Lamp and ballast combinations are available up to 400 watt Super Metal Halide in both horizontal and vertical lamp orientations. Vertical lamps are compact design in the 400 watt size. A flat glass lens and directional reflector are available as options in the horizontal lamp position only. ..CITY OF COLUMBIA HEIGHTS 590 AOTH AVENUE N.F.., COL.UMII& HEIGI, I'I~, MN $~421-38'78 (e! 2) ?e2-2800 TDD 782-280~ Co~ DEVELOPMENT DEI~ARTMEIqrr Julinm~ Wyckoff Joan Hun~ Walur lC Feast K=ry Gullickson LAN Construction 4506 Robin Circle Minneapolis, MN 55422 Re: Lighting Plan for Jeff's, Bobby and Steve's Autoworld It has been brought to my attention that the lighting intended to be installed ~ the east site of Jeff's, Bobby and Steve's Autoworld (3701 Central Avenue NE) is different from the lighting proposed in the plan lnzpat~d by LSI .Industries which.is the plan originally submitted to the City for r~view. A new plan will need to be submitted for City review and approval which shall include a foot-candle pattern and d/agtmns of the proposed light fixtures. I have attached pertinent sections of the Zoning Ordinance for your r~ference. In summary, glare ~rom the lights can not exceed 3 foot-candles at the property line and thc lighting shall be designed to prevent any light fi'om being directly visible from the public fight-of-way or abutting lots. Do not hesitate to contact me at (612) 782-2856 if you have any questions or need additional information. Sinc=e Enclosures cc: Ken Anderson, Community Development Director ~:QUA~ OPlBOIFFUNJTY E:Mpt,.OYCR Motor Fuel Station Motor fuel sticions in ·11 districts shill be subject to ch· follo~ing standards: The setback of ·ny canopy or ~eacher protection, free standing or projecting from Ch· station structure shall hOC be less Chin ten (IQ) feet from ch· street right-of- ray line nor less Chin Cfi·ney (ZO) feec from ·n ·butting p rope rty I i ne. (b) The sale Or rent of motor vehicles, trailers, Gimp·rS, bo·ts and other Items ~hich ire not kept entirely within the buildlng shall require ·n epproved open sales lot. A minimum cea (10) foot landscaped yard shall be provided alQng ·11 ·butting public right-of-v~y l lnes, ex~ept ~here approved driveways OGCur. (d) Al1 goods offered for sale on the motor fuel Station site other chin chose generally required for Ch· operation end miTaC·hanoi of motor vehlcles shill be scored, sold and displayed within · building. (el Al! Crash, wosce mcerlel ·nd un~inted motor vehicle · parts shall be scored within · separlce enclosure behind ch· building. All outside parking spices shall be located to the slde and/or rear of the principal building. The outdoor lighting system shall be approved by the City and shall be so designed to prevent any undue light therefrom being directly vislble from ch· Public right- of-~ey or abutting lots. Wherever · motor rue! scitlon Ibucs in "R" District, I fence not less thin fifty (SO) percent opeque nor less than slx (6) feet high shall be erected lad miincllnecl along the side and rear property 11ne Chit Ibuts the "R" District. Minor motor fuel station shall have C~Q SerVice stalls, one of which mly hive in ·utomlcic or semi-iucommtic auto wash instilled, provided ch· station can six (&) off-street ;)irking spices in ·ddiClon tO chose recluEred herein. The entrance doors for the servi~e stills shall not face C~erd Ch· principal street on ~h;¢h the sclc;on is 1o~lted. 360 Maintenance In all areas, ali structures, parking and storage areas, landscaping and screening, shall be maintained so as not to be unsightly to the adjoining areas. Glare In a11 areas, glare of a flickering, flashing, rapidly varying or intermittent color or nature, or of an intensity of steady illumination exceeding three (3) foot-candles at the boundary of the site, directed onto adjoining propert[es or onto a public street in such a manner as to impede safe pedestrian and vehicular traffic shall be considered a nuisance and shall not be permitted, except that the definition of nu;sance shall not be limited there- to. 9.:L~7(6) Drainage No land shall be developed and no use shall be permitted.that results in water run-off causing flooding, or erosion on adjacent properties. Such run-off shall be properly channeled into a storm drain, water course, ponding area or other suitable facility. Radial[on and E1ectrlcal Emissions No activities shall be permitted that emit dangerous radioactivity beyond enclosed areas. No alcott;ti1 disturbance (except domestic household appliances) adversely affecting the operation at any point of any equipment other than that of the creator of such dis- turbance. Open Storage Wherever an open sales lot or open storage is perm[tted use, the material shall be so arranged that aisles of sufficient width to accont~date emrgency vehicles exists and are open so as to permit access to all material at a distance not to exceed twenty-five (25) feet. 36.~ Issues: 1. JEFF'S, BOBBY AND STEVE'S AUTOWORLD JULY 19, 1999 Rooftop screening a. East site - Roof Fencing needed. Lighting a. Canopy lights recessed, shielded. b. Replacement of wall fixtures. Landscaping a. Minimum size specifications needed. b. Two year Performance Bond requirements. c. Landscaping rock in right-of-way. d. Landscaping fabric to retard weed growth. e. Irrigation system. Hold Harmless a. Needs City siguamres. Jeff's, Bobby and Steve's Autoworld Landscape Plan dated July 1, 1999 Name: Tolerance to Deicing Salts: Growth Habit: Mature Heights in Feet: Location: Soil: Special Features: Black Hills Spruce Tolerant Upright 40-50 Full Sun Not Particular Excellent for screening Name: Tolerance to Deicing Salts: Growth Habit: Mature Heights in Feet: Location: Soil: Special Features: Autumn Blaze Maple Sensitive Fast, Upright 50-60 Full Sun Not Particular Brilliant Fall Color Name: Tolerance to Deicing Salts: Growth Habit: Mature Heights in Feet: Location: Soil: Special Features: Thomless Hawthom Sensitive Spreading, Irregular 15-20 Full Sun Not Particular Thomless Nme: Tolerance to Deicing Salts: Growth Habit: Mature Heights in Feet: Location: Soil: Special Features: Nme: Tolerance to Deicing Salts: Growth Habit: Mature Heights in Feet: Location: Soil: Special Features: Tolerance to Deicing Salts: Growth Habit: Mature Heights in Feet: Location: Soil: Special Features: Nme: Tokrsnee to Deicing Salts: Growth Habit: Mature Heights in Feet: Location: Soil: Special Features: Nme: Tolerate to Deicing Salts: Growth Habit: Mature Heights in Feet: Locttion: Soft: Spechl Features: Nme: Tolerance to Deicing Salts: Growth Habit: Mature Heights in Feet: Location: Specbd Features: Pin Oak Sensitive Full Sun Well Drained, Moist (Shall be Northern Pin only -veri~ seed source to be local) Techny Upright Arborvitae Not available Broad Upright 12-15 Full Sun/Shade Not Particular Cardiml Dogwood (similar to Twigged Dogwood) Oval 8-10 Not Particular Not Particular/Moist Glossy Black Chokeberry Tolerant Spreadins Full Sun/Part Sun Not Particular/Moist Less Vigorous Not Particular Not Particular ExcoH~nt ~or covering mason~ Compact European V~umum Global 5-6 Not Particular Not Particular 2 Name: Tolerance to Deicing Salts: Growth Habit: Mature Heights in Feet: Location: Soft: Special Features: Name: Tolerance to Deicing Salts: Growth Habit: Mature Heights in Feet: Location: Soft: Special Features: Name: Tolerance to Deicing Salts: Growth Habit: Mature Heights in Feet: Location: Soft: Special Features: Name: Tolerance to Deicing Salts: Growth Habit: Mature Heights in Feet: Location: Soft: Special Features: Dwarf Am Vibumum (?) - European Global 2-3 Full Sun/Part Sun Well Drained Miniature hedge Little Princess Spirea Global 2 Full Sun Not Particular Stella Deor Day Lily (No information available) Ornamental Grass (No information available) 9.117(1) 9.]..1.7(2) 9.117-(3) PERFORHANCE STANDARDS Purpose The Parfor~n~ standards established in this section ere designed to prevent end eliminate those conditions that cause blight. The standards shell be enforced through the buildlng department. Before any building permit or certificate of KCtlpency IS approved, the Building Inspector shall determine insofar es he is able, v~hether the proposed use will ~onform to the perfoZmmnce standards. This may require the developer to supply ~cldltlonal date about the pro- posed use (such es equipment to be used, hours of operation, method of refuse dispose1, type end Iocetlon of exterior storage etc.). It may occasionally be necessary to enq)loy specialized consultants to determinev~ether a given use~ould exceed the performance standards. The City thus recognizes Its responslbllity for prevent- ing nuisance conditions before, not after, they occur. ~aste Mater.la1 Waste material shell not be washed into the public storm se~er system nor the sanitary se~er system without first h~vlng received · permTt to do so from the City. If said permit is not granted, · method of disposal shall be devised vhlch will not require Con- tinuous lend acquisition for permanent operation ~nd wlii not cause. i detrimental effect to the adjacent lend. Should the waste be of · solid form rather then fluid, the storage Itel shall be so located end fenced es to be removed from public view. In e11 districts, ell waste materiel, debris, refuse, garbage, mlteriels not'currently in use for construction or other~ise regulated herein shell be kept in en enclosed building or properly contained in a closed container for such purposes. The cx~ner of vKInt lend shell be responsible for keeping such vacant lend free of waste materiel end noxious wds. Existing uses shall comply with this p~ovlsionwithin slx (6) months following enectment of this Ordinance. Screening end Landscaping '(e) Screening es is hereinafter described shell be required in any zone under this 0rdlnence vdten the'use of such property requires six or more parking spaces. 362 -. 9 9.ZX7(3) - c~onc:l, aued (b) (c) i/here any business or Industrial 'use structure, perklng or storage Is adjlcent to or across the street (or i11e¥) within three hundred (300) feet of or from property zoned or developed for residential use, that business or industry shill provide screening along the boundary of the residentlll property. Such screening shill not be required for the front of such business or industrial use. In all districts, all merchlndise, materiels or equipment stored or displeyed for slle outside m building shall be screened with the following exceptions: Retail merchandise othervise I~fully.displeyed for retail sales in the front set-hick itel. tt) Hateriils end equipment used for construction on the premises if such property his I ll~ful bullding permit, and Open storage es the princlple use of the plrcel but not to limit the requirements of SeccXo~ g.~TC3)(b). Cd) The screening required by this 0rdlnince shill consist of I solid fence or will it lelst fifty (SO~) percent opaque, shill be not less thin six (6) feet high, shill not extend within fifteen (15) feet of any street or drlv~/ opening onto a public street, and shall comply with all requirements of r.b~l Code Ind In¥ Imendments thereto. Pdqulred screening s~111 be pllced is neerly is prlcticlble to property lines (except as hereinbefore indicated is to public streets). A Iouvered fence shell be considered within the purvie~ of this actir, fl If It blocks direct 'vision from directions ta~lrd ~hich screening Is required by the Planning end Zoning Commission. 363 9. :].17 (3) - continued (e) Pllntlngs may be substituted for the prescribed vail or fence provided that: , t) Slid plantings must not be less thin two and one half (2t) Inches. in dlometer tt) Said plantlngs must be it 1east seven (7) feet high. ttt) gild plantlngs must provide not less than eighty (80~) percent opacity. ~) Slid plantings must be designed so that they are archi tecturll ly haruoni us with the pre nciple .structures on the site. (~) In all districts vhere screening is required, lind- sclplng shall be required afldmaintilne'd In 8ddition to Iny screening requirements. In all cases, the itel between the required screening Ind a street, driveway, or lilly shill be landsclped to provide solid green area consisting of grass end trees, shrubs, or other pllntings architecturally harmonlus ,ith She principle use of such property. (s) · Mechlnicll equipment loclted on the roof of any building shall be screened with mterlll designed to blend hlrmoniously with this bullding's ricing materill so this such equipment is not vlsJble it street level or from neighboring pr~upertias. Ch) Pllns for required screening end lendsciping shell be submitted to the City Planner and Building Inspector before 8 building permit My be issued for any improve- mens on · site for v~ich such screening or Ilndsciping is required. The plln shell shm the iocatlofl, type, quellty and size of 811 existing and proposed trees end plantings in or proposed for the landsciping area and the location type and height of all screening for the area. Unless the lppllcant cc~lles wi~h the require- merits of this Ordl~lnc~ he shill not be granted lny bulldlng Permit for slid site. 9.:!.'17(.5) t4aintenance In ·il ·re·s, all structures, parking ·nd storage ·re·s, landscaping · nd screening, shall be maintained so as not to be unslghtly to the ' adjoining Ir·as. . Glare In all areas, glare of a flickering, flashlng,'rapidly varying or intermittent color or nature, or of In Intensity of steldy illumination exceeding three (3) foot-candles ·t the boundary of the site, directed onto Icljolnlng propertl·s or onto I public street in such a mlnner as to impede safe pedestrian and vehicular traffic shall be considered a nuisance ·nd shall not be permitted, except that the definition of hula·nc· shell not be Ilmlted there- to. 9.~'17(6) 9.3~7(8) Drainage No land shall be developed and no use.shall be permitted.that results In water run-off causing flooding, or erosion on ·dj·cent properties. Such run-off shall be properly channeled into · storm drain, water course, pondlng area or other suitable facility. Radiation and Electrical Emissi.0ns No activities shell be permitted that emit dangerous r~clloictivlty beyond enclosed areas. No ·lectrlc&l disturbance (except clamestlc household applionces) adversely affecting the operation It lay point of ·ny equipment other than thlt of the creator of such dis- turbance. Open Storage Wherever an open sales 1et or open storage is permitted use, the mit·rial shell be so arranged thlt aisles of sLr~flclent width to accommodate emergency vehicles ~xlsts and Ire open so IS to permit Kc·ss to ·11 material it · distance not to exceed twenty-five (25) feet. 365 CITY OF COLUMBIA HEIGHTS $90 401'H AVENUE N.E~ COLUMBIA H EleHTI, MN B~42 !-:~B?8 (B ! ;~) 782-2800 TDD 782-280e CO~ D~.V~LOI't~T DgrAItTSfE~ M~or Dmald G. Jolly Marlain~ $zurek lulimme Wyclmff ~ohn ltunler Walter R. Fdat Mrs. V. Tabb 3808 Reservoir Boulevard Columbia Heights, MN 55421 Re: Screening between left's, Bobby and Steve's Autoworld and 3808 Reservoir Boulevard Dear Mrs. Tabb: As you know, the type of screening that will be installed between your property and Jeff's, Bobby and Steve's Autoworld has been a topic ofmuch discussion. It appears that there are two possible screening options that may be pursued. These are listed below. [-I A screening fence six feet In height may be constructed on your property along your southerly property Hne adjacent to the alley right-of-way. Vegetation/plantings which are no less than 80% opaque may be planted in the 12 feet of open space between the alley and your property to provide screening. I am ~ that you check the box in front of the screening method that you. prefer and return this letter to me as soon as possible. Note that a serf-addressed stamped envelope has been enclosed for your use. Do not hesitate to contact me at (612) 782-2856 if you have any questions or need additional information. Your cooperation on this matter is appreciated. Sincerely, THE CITY OF COI.UMIBiA HEIGHTS DO(S NOT DISCRIMINATE ON THE ILSIS OIr DISAIII. ITY IN EMPLOYMENT Ol~ THE PROVISION OF SERVICES EQUAL. Opel)ON'rUN I'TY E:MPt.OYER