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HomeMy WebLinkAboutApril 11, 1994 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Bruce G. Nawrocki GaO' L. Peterson Robert W. Ruettimann City Manager Patrick Hentges April 8, 1994 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, April 11, 1994, in the City Council Chambers of City Hall at 590 40th Avenue NE, Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours iff advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 [or deaf only) 1. Call to Order and Roll Call 2. Pledge of Allegiance o Consent Agenda (All items listed with asterisks [***] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asterisk (***)on the Regular Council Agenda. 4. Minutes of Previous Meeting(s) ***RECOMMENDED MOTION: Move to adopt the minutes of the Public Improvement Hearing of March 21, 1994, and the Regular City Council Meeting of March 28, 1994, as presented in writing, and such reading be dispensed with. 5. Open Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER COUNCIL AGENDA Page 2 Council Meeting of April 1t, 1994 Public Hearings/Ordinances & Resolutions a. Hearing for Revocation, Suspension, and/or Other Appropriate Disposition of a Rental License for 4655 5th Street RECOMMENDED MOTION: Move to waive the reading of Resolution No. 94- , there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution 94- , Resolution of the City Council of the City of Columbia Heights Revoking the Rental License at 4655 5th Street N.E. b. Other Ordinances and Resolutions 7. Communications a. Planning and Zoning Commission The minutes of the Planning and Zoning Commission of February 22, 1994 (Special Meeting) and April 5, 1994, (Regular Meeting) are included for informational purposes only. *** 1. Conditional Use Permit, Ace Hardware. 2271 N.E. 37th Ave. RECOMMENDED MOTION: Move to approve the Conditional Use Permit for Ace Hardware at 2261 N.E. 37th Avenue for the operation of a sales tent in the parking lot from April 15 through July 1, 1994, provided a $500 deposit is submitted to the City prior to installation of the tent and that all requirements of Article 32 of the Minnesota Uniform Fire Code are addressed. *** 2. Conditional Use Permit, Sharon Crockett, 3815 Reservoir Blvd. RECOMMENDED MOTION: Move to approve the Conditional Use Permit request for 3815 Reservoir Boulevard to allow the construction of a 12' x 12' storage building in the rear of the property. *** 3. Conditional Use Permit, Wallace Auto Parts, 4807 University Ave. RECOMMENDED MOTION: Move to approve the request by Wallace Auto Parts for a Conditional Use Permit to allow a truck\trailer rental operation on a limited basis on property located at 4807 University Avenue. *** 4. Special Purpose Fence, M. McKernon, 4318 Washington St. RECOMMENDED MOTION: Move to approve the request for a six foot high special purpose fence in the rear and side yards of 4318 Washington Street. 5. Variance, Bruce Fischbach, 4212 Washington St. RECOMMENDED MOTION: Move to approve the variance for 4212 Washington Street with the provisions that if the structure was ever damaged to 50% or more of its fair market value, (9.104(3)(e)) the variance would be null and void and use of the land would be required to be only for a single family dwelling. 6. Variance, BoxSeat Restaurant, 4005 Central Avenue RECOMMENDED MOTION: Move to approve the request for a variance of twenty square feet for wall signage at 4005 Central Avenue. COUNCIL AGENDA Page 3 Council Meeting of April 11, 1994 o Variance, James & Renee Kelly, 4219 Stinson Blvd. RECOMMENDED MOTION: Move to approve the request for a variance of 84.31 feet to the required front setback due to the unusual circumstances of all other homes in the immediate area being in excess of the maximum fifty (50) foot frontage. ALTERNATE MOTION: Move to deny the request for a variance of 84.31 feet to the required maximum front yard depth of fifty feet. ***b. ***¢. ***d. Request Serve Beer- Sullivan Park RECOMMENDED MOTION: Move to approve the request of Glen Baggenstc>ss of 5000 Washington St. N.E., Columbia Heights, MN to serve 3.2 beer at their family reunion on June 26 and August 20, 1994 from 9:00 a.m. to 6:00 p.m. at Sullivan Lake Park; such approval in conjunction with Park and Recreation Commission action of March 29, 1994. Renewal of Class B Gambling License, Church of Immaculate Conception for Mady's Bowling Lounge RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to the renewal of a Class B charitable gambling license for the Church of Immaculate Conception in conjunction with activities at Mady's Bowling Lounge, 3919 Central Avenue NE, Columbia Heights; and furthermore, that the City Council hereby waives the remainder of the sixty day notice to the local governing body. Renewal of Class B Gambling License for Activities Held at Church of Immaculate Conception RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to the renewal of a Class B charitable gambling license for the Church of Immaculate Conception, 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City Council hereby waives the remainder of the sixty day notice to the local governing body. e. Other Communications 8. Old Business ***b. Board and Commission Appointments RECOMMENDED MOTION: Move to appoint the following residents to various boards and commissions as per attached Council Letter. Re-Establish Public Hearing for Condemnation of Property Located at 3909 Polk St. N.E. RECOMMENDED MOTION: Move to establish April 25, 1994, as a Public Hearing to Consider Condemnation of Property Located at 3909 Polk St. Authorize Appraisals for Proposed Property Acquisition RECOMMENDED MOTION: Move to authorize two independent appraisals on five properties located on 4600's block between Fillmore Street and Pierce Street with $3,600 funding authorized from Fund #410-46500-3050. COUNCIL AGENDA Page 4 Council Meeting of April 11, 1994 Resolution Establishing City Manager's Wages and Compensation RECOMMENDED MOTION: Move to waive the reading of Resolution No. 94-~, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution No. 94- , Establishing City Manager's Wages and Compensation. Re-Establish Public Hearing Plan Modification of Sheffield Redevelopment and Housing Development Plan. RECOMMENDED MOTION: Move to re-establish Public Hearing from April 25, 1994 to May 9, 1994 on the plan modifications of Sheffield Redevelopment and Housing Development Plan, allowing for use of excess development funding of Central Business District Project and establishing final sources and uses of funds for the Sheffield Redevelopment and Housing Development Projects. f. Other Old Business New Business Award of Bid for Weed Removal do fo RECOMMENDED MOTION: Move to award the weed removal contract to Industrial Lawn Care and Maintenance of Columbia Heights, Minnesota, based on their lowest, qualified bid of $24.00 per hour, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Authorization to Seek Bids for Improvements to Entrances in City Buildings to Comply with ADA RECOMMENDED MOTION: Move to authorize Staff to seek bids for adding power actuated (automatic) doors to City Hall, Murzyn Hall, and the City Library to comply with the requirements of the Americans With Disabilities Act. Award of Road Aggregates RECOMMENDED MOTION: Move to award the bid for and authorize the Mayor and City Manager to enter into an agreement to purchase ¥oad aggregate materials for the 1994 season based upon low formal bids received, at the unit prices and from the vendors as on attached Council Letter. Award of Asphaltic Material RECOMMENDED MOTION: Move to award the bid and to authorize the Mayor and city Manager to enter into an agreement to purchase the 1994 asphaltic materials contract with Koch Materials Company of St. Paul, Minnesota, based upon their low formal bid for the unit prices as on attached Council Letter. Award of Plant Mixed Bituminous Materials RECOMMENDED MOTION: Move to award the bid and to authorize the Mayor and City Manager to enter into an agreement to purchase the 1994 Plant Mixed Bituminous Materials based upon low formal bids received at the unit prices and from the vendors as on attached Council Letter. Purchase of Playground Equipment-Edgemoor, Keyes, Hilltop Parks RECOMMENDED MOTION: Move to authorize the purchase of replacement playground equipment for Edgemoor, Keyes, and Hilltop Parks from Minnesota Playground in the amount of $23,755.22, wlth funds from Fund 412; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL AGENDA Page 5 Council Meeting of April 11, 1994 g0 Rubber Surfaced Railroad Crossing RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract with CP Rall System to construct a rubber crossing surface on Stinson Blvd., north of 37th Ave. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 94- copies available. __., there being ample RECOMMENDED MOTION: Move to adopt Resolution No. 94-__., being resolution to enter into a Joint Powers Agreement to Reconstruct the At-Grade Railroad Crossing on Stlnson Blvd., north of 37th Ave. NE with the cities of Columbia Heights and St. Anthony. ho Establish City Council Work Session Dates RECOMMENDED MOTION: Move to establish Tuesday, April 19 (7 PiM), Monday May 2 (8 P.M.), Monday, May 16 (8 P.M.), and Tuesday, May 31 (7 P.M.) as Work Sessions of the City Council. Acceptance of Donation of $1,000. from the Columbia Heights Athletic Boosters RECOMMENDED MOTION: Move to accept $1,000 from the Columbia Heights Athletic Boosters to be used for equipment rental and food purchases for the Celebrate Heights Pride picnic, as well as cleanup expenses. Accept Resignation of David P. Mawhorter RECOMMENDED MOTION: Move to accept the resignation of David P. Mawhorter as Police Chief effective October 2, 1994; subject to consideration that the employer's share of health insurance benefits is paid from October 3, 1994, through December 31, 1994, payment of normal employee service benefits of accrued vacation and percentage of sick leave; and further that the Mayor and City Manager, in cooperation with the Police make appropriate arrangements to assure an orderly transition of responsibility during the period prior to October 2, 1994. k. Other New Business 10. Reports ao Report of the City Manager Report of the City Attorney Licenses *** RECOMMENDED MOTION: Move to approve the 1994 license applications as listed upon payment of proper fees, and to approve the rental property license application as listed for 1/1/94-.2/28/95 on the attached memorandum from Lowell DeMars of April 6, 1994. 12. Payment of Bills ***RECOMMENDED MOTION: Move to pay the bills as listed out of proper funds. Adjournment RECOMMENDED MOTION: Move to adjourn. Pat Hentges, City Manager COUNCIL AGENDA Page 6 Council Meeting of April 11, 1994 COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION 1. Call to Order 2. Approval of Minutes 3. Death Benefit, Edward Miskowic 4. Adjournment WORK SESSION SCHEDULED TO FOLLOW REGULAR COUNCIL MEETING 1. Police Officer Contingency Funding 2. City Council Chamber Improvements AGENDA OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL PUBLIC IMPROVEMENT HEARING MARCH 21, 1994 The Public Improvement Hearing was called to order at 7:00 p.m. by Mayor Sturdevant. ROLL CALL Jolly, Nawrocki, Ruettimann, Peterson, Sturdevant - present PRESENTATION OF INFORMATION BY STAFF a. Steer Sealcoatinq in Southwest Quadrant The City Manager gave a brief history of the City's policy regarding street sealcoating. There are 1,873 privately owned parcels, 22 city owned parcels and $ tax forfeit parcels included in this project. Engineering and administrative costs are not being included in the assessment at the direction of the City Council. These costs are being paid from the City's General Fund. The Public Works Director reviewed the project. He noted that the University Avenue service road is being included in the project. He also noted that the costs being presented are estimates only. The estimates for this project are higher than the costs of the sealcoat project last year as this project is dealing with older streets and significant surface repair. There is a one year contractor's guarantee on labor and materials. The City crews do the patching work. Councilmember Nawrocki inquired if the problems of vibration of heavy vehicles and buses on the University Avenue service road would be alleviated with this sealcoating. The Public Works Director advised that a skin patch will done on this stretch of roadway. He also feels the base is problem free and there is no indication of a soft sub-base. Me believes the vibration problems will decrease with the sealcoating. A resident inquired if state aid funds can only be used for state aid designated streets. The Public Works Director responded this is the case and he explained the requirements of a state aid street. A one year levy is being recommended with a 9 1/2% interest rate added to the unpaid balance. PUBLIC IMPROVEMENT HEARING MARCH 21, 1994 PAGE 2 Councilmember Nawrocki advised that the interest rate is based on what was paid for bond money whch supports the PIR Fund. Me questioned the high percentage of 9 1/2%. The City Manager suggested the appropriate time for the Council to set the interest rate would be at the levy hearing in the Fall. Me felt the interest would probably be in the 5% to 6% range. Me will prepare a recommendation for a proposed interest rate for presentation at the levy hearing. Councilmember Nawrocki requested staff to make a report to the Council on any information gotten regarding interest rates on unpaid assessments. Me felt this was information property owners should have as this will be part of their costs. Motion by Nawrocki, second by Ruettimann to authorize staff to proceed with Project #9103, sealcoating of streets in the southwest quadrant, with the understanding that the interest rate will be reviewed on unpaid assessments. Roll call: All ayes b. Erosion Control on East Bank of LaBelle Park This proposed project affects fourteen properties. Staff is recommending that all fourteen properties be assessed equally. The alternative method of assessment could be on a footage basis. Administrative and engineering charges have been recommended for inclusion in this project assessment costs. The Public Works Director reviewed the proposed project. It focuses on erosion control on the east bank of LaBelle Park from 1207 to 1337 Circle Terrace Boulevard. He noted it will include a mat being installed on the bank slope which is to stay in place until the turf has been established. The Minnesota National Guard was contacted regarding its participation in this project. The work assigned to members of the National Guard would include clearing the area and removing existing retaining walls. The participation of the National Guard would reduce the project costs by about $81,281.00. The City has also received commitments for grants from the Anoka Soil and Water Conservation District for 1992 and 1993 of approximately $30,000 each. If work on this project has not commenced by July 1, 1994, the 1992 grant will be lost. PUBLIC IMPROVEMENT HEARING MARCH 21, 1994 PAGE 3 The resident at 1251 Circle Terrace is of the opinion that his property is not experiencing any soil erosion. He feels property owners should not be assessed for what he views as a park project. A former resident of Circle Terrace advised she chose not to purchase a home on that street because of soil erosion. She feels the erosion is a direct consequence of a change in drainage which resulted when a garage was built in 1988. She also noted this owner placed debris behind the garage structure and the composition of that debris added to the problem. Councilmember Nawrocki was of the opinion that if the development had not occurred there would be no erosion. He observed that some properties have been maintained and some have not. Discussion continued regarding the effectiveness of the proposed solutions using a mat. It was felt that youngsters who live or come to the park may negate its effectiveness relatively quickly. It was suggested that fencing be installed both at the bottom and at the top of the slope to deter youthful activity. Councilmember Nawrocki acknowledged that there are no guarantees that the mat will work but it is the most cost effective way to control the problem and the erosion. He inquired if staff felt fencing could be a solution for detering activity. The Public Works Director responded it could and recommended that two fences be installed. Councilmember Nawrocki noted it had been suggested that the properties at 1343, 1349 and 1355 Circle Terrace be included in the project. He inquired if the public hearing could be extended to include these three properties and still meet the deadlines for grant eligibility. The Public Works Director advised this could be done. Councilmember Nawrocki stated he could support proceeding with the project if the assessable costs do not include any engineering costs and each parcel assessment did not exceed $3,000 not including interest. It was noted that since easements are needed for this project the easement costs will have to be added to the project. PUBLIC IMPROVEMENT HEARING MARCH 21, I994 PAGE 4 Motion by Nawrocki, second by Jolly to continue the hearing until the regular Council Meeting of Monday, April 25th at 7:00 p.m. in the Council Chambers; that the assessment is to be no more than $3,000 per property; that the hearing will be extended to the properties at 1343, 1349 and 1355 Circle Terrace; that staff is authorized to proceed with parts of the project short of making any actual contracts; and is to look at the desirability of fencing at the top and/or the bottom of the hill as has been talked about and with costs; and that the City costs on this project would come from the Park Capital Fund. Roll call: All ayes CONSIDERATION OF RESOLUTION NO. 94-17; BEING A RESOLUTION ORDERING IMPROVEMENTS, P.I.R. #889, PROJECT #9401 Motion by Nawrocki, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 94-17 BEING A RESOLUTION ORDERING IMPROVEMENTS BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights on the 10th day of January, 1994 ordered notice of a hearing to be given to property owners; and WHEREAS, pursuant to a notice of hearing certain residents appeared at a Council Meeting on the 21st day of March 1994 and ' ' WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the location and extent of such improvements is as follows: PUBLIC IMPROVEMENT HEARING MARCH 21, 1994 PAGE 5 Sealcoating streets of all bituminous City streets in the Southwest Quadrant of the City (Area II) plus University Avenue service road from 44th Avenue NE to 53rd Avenue NE. The Southwest Quadrant of the City is that part bounded by California Street on the west from $7th Avenue to 40th Avenue and Main Street on the west (not included) from 40th Avenue to 45th Avenue, 45th Avenue NE on the north from Main Street to University Avenue and 44th Avenue NE on the north from University Avenue service Road to Central Avenue, Central Avenue on the east (not included) and 37th Avenue NE on the south (not included). Work would include selective concrete curb and gutter replacement, bituminous surface patching and sealcoat application. That the materials to be used are as follows: Miscellaneous concrete curb repair, bituminous patching, asphalt emulsion and seatcoat aggregate. That a careful estimate of the cost of the improvements has been made by the City Manager and the several lots and parcels of land fronting upon and adjacent to such proposed improvements, which be deemed benefited thereby, were properly notified of said hearings, and That the City Manager shall also list the names and owners of the several parcels so improved as nearly as can be ascertained. That the City Manager shall proceed with taking of bids for the improvements, or portions of the improvements, as stated herein. These improvements shall also be known as P.I.R. #889 - Project #9401. If the cost, after receiving the bids, exceeds 10% of the estimate, the public hearing will be reopened. PUBLIC IMPROVEMENT HEARING MARCH 21, 1994 PAGE 6 That the policy would be that administrative and engineering costs will not be part of the assessment and will be paid by the City. Passed this 21st day of March, 1994. Offered by: Seconded by: Roll call: Nawrocki Jolly All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Motion by Nawrocki, second by Jolly to authorize staff to seek sealed bids for 1994 sealcoating of streets in Southwest Quadrant, Project #9401, P.I.R. #889. Roll call: All ayes ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the Public Improvement Hearing at 10:25 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING MARCH 28, 1994 The Council Sturdevant. Meeting was called to order at 7:00 p.m. by Mayor ROLL CALL Jolly, Nawrocki, Ruettimann, Peterson, Sturdevant - present PLEDGE OF ALLEGIANCE CONSENT AGENDA The following items were addressed on the Consent Agenda: Minutes for Approval The Council approved the minutes of the March 14, 1994 Regular Council Meeting as presented and there were no corrections. MHFA First Time Homebuyer Program The Council granted approval for the Housing and Redevelopment Authority to apply for an allocation of up to $2,000,000 from the Minnesota Housing Finance Agency Minnesota City Participation Program (First Time Homebuyer Program) and, if successful in securing an allocation, to provide the necessary City/HRA involvement in the program. Authorization to Sell, Salvage, or Dispose of City Property The Council authorized the sale, salvage, or disposal of surplus City property as indicated on the listing of surplus property dated March 23, 1994. License Applications The Council approved the license applications as listed upon payment of proper fees. Payment of Bills The Council approved the payment proper funds. of bills as listed out of APPROVAL OF CONSENT AGENDA Motion by Nawrocki, second by Jolly to approve the Consent Agenda as presented. Roll call: All ayes Motion by Nawrocki, second by Ruettimann to table the minutes of the March 21, 1994 Public Improvement Hearing. Roll call: All ayes REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 2 OPEN MIKE/PRESENTATIONS/PROCLAMATIONS A resident complimented staff on the recent newsletter although he noted that the new name of a City park was not included in it. He also mentioned other items and specific staff which he felt did not Serve the City well. Councilmember Nawrocki suggested the resident has a right to his own opinion, but that the intent of Open Mike was not served by calling names. A candidate for Sheriff introduced himself. The Chairperson of SHINE inquired as to the status of the hiring of a new police officer. Mayor Sturdevant advised that currently the Police Department is being restructured. He stated that plans for the restructuring have been submitted by the Mayor, Police Chief and the Department's sergeants. He felt a police officer could be on the streets by Fall. PUBLIC HEARINGS/RESOLUTIONS/ORDINANCES a. Public Hearing - Condemnation, 3950 Second Street The City Manager read the Findings of Fact and the suggested conclusions. Noting the age of the house, Councilmember Nawrocki felt Findings 1 and 2 did not apply. Mark Bohline, the current owner, advised the Council he has not resided in the house for some time. He intended to raze the house but has not had the funds to do this. He inquired if there were options for removing the house which could include a planned burn by the Fire Department. Fire Chief Kewatt stated the house is too small and would be of no value as a training tool for the Fire Department. Mr. Bohline said he felt he could raze the structure and clean up the lot in approximately two months. Discussion continued regarding the time frame needed to execute the condemnation. It was noted that if the City removes the structure, associated costs would be levied against the property. Members of the Council had additional questions regarding teh Findings of Fact. It was recommended that this issue be tabled until it could be reviewed by the City Attorney later in the meeting. REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 3 Motion by Ruettimann, second by Peterson to table until later in the meeting. Roll call: Ail ayes b. Public Mearinq Reqardin~ Homestead Classification of 3932 Central Avenue (ACCAP Theater Heiqhts Projects) ACCAP is requesting the Council to ~rant homestead classification to the building at 3932 Central Avenue. This classification would provide for a tax s~vings. ACCAP will use these savings to either finance additional improvements or reduce rent for seniors and disabled. The criteria set by State Statute was reviewed for property to receive the classification of homestead. The City Attorney read the necessary Findings. Councilmember Nawrocki felt the first finding did not apply to this building. He noted that the buildin~ facilitates clean, safe, affordable housin~ in its current state which does not include the homestead classification. This was the first findin~ for a homestead classification. Councilmember Nawrocki also noted that additional funding is not needed to meet the requirments of the State. Taxpayers have already had their dollars used by the MMFA which contributed to the purchase of this building. He observed that the value placed on the property is now lower than what ACCAP recently paid for it. Jeff Johnson, ACCAP's Housin~ Development Specialist, advised that the City will annually receive those taxes lost from having this building designated as a homesteaded property. Councilmember Nawrocki again stated his position that the purchase package was put together without the additional funding; that the focus of the building will be low income rather than senior citizens, and that the first finding cannot be met. Motion by Nawrocki to table this matter. Motion dies for lack of a second. Motion by Nawrocki that the request be denied on the basis of the fact that the homestead treatment has been shown not to be needed to provide safe, clean affordable housing for the cooperative members. Motion dies for lack of a second. ACCAP's leoal counsel felt the interpretation of the findings, specifically the word "facilitate", is open for interpretation. REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 4 The City Attorney felt the interpretation by Councilmember Nawrocki was adequately stated and it was not wide open and broad. Councilmember Peterson supports the upgrade of the building as does Councilmember Jolly. Councilmember Jolly indicated he will abstain from the vote as he has a relative on the ACCAP Board. Motion by Peterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes Motion by Peterson to adopt the resolution being a resolution of the City Council of the City of Columbia Heights granting homestead classification to the property located at 3932 Central Avenue and authorizing to enter into development contract regarding the same. Motion dies for lack of a second. Motion by Nawrocki, second by Peterson to table further consideration of this matter. Roll call: Nawrocki, Ruettimann, Peterson, Sturdevant - aye Jolly - abstain Public Hearinq - Condemnation, 3950 Second Street (cont.) The City Attorney drafted a motion for this issue and it was read by the City Manager. Motion by Nawrocki, second by Ruettimann that there is adequate evidence as contained in the attached Order, Findings of Fact as prepared by the City Attorney without items #1 and #2 and renumbering items #3 through #12 accordingly, and conclusions of the City Council to find the structure and a single stall wood frame garage at 3950 Second Street is hazardous and in violation of the law and that the City Council orders the existing structures to be razed, demolished and all Darts of the former structures removed, including concrete slabs and foundations as prescribed in the attached Order and that the Mayor and City Manager are directed to execute the Order on behalf of the City of Columbia Heights. Roll call: All ayes Queen's Float Repairs The Queen's Committee is requesting the additional undercarriage work for the float. City pay for Gary Mayers, representing the Committee, advised the Council that in its current condition it is unsafe. He also mentioned that the towing vehicle, which is a City truck, was not very clean and he would appreciate the use of a different vehicle. REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 5 The Public Works Director advised the estimated costs for putting another axle in the float are about $1,100. He also said he would make an effort to find another towing vehicle although the current one is the newest truck in the City's fleet. Councilmember Nawrocki felt the costs should be taken from the $6,700 already allocated in the adopted budget for Queen events and not from other sources. Councilmember Ruettimann inquired who owns the float. He questioned if it is not owned by the City. Councilmember Nawrocki stated it is not owned by the City. Motion by Ruettimann, second by Jolly to authorize $1,100 from fund 101-41110-8100 for expenditure on improvements to the Columbia Heights Queen's float. Roll call: Jolly, Ruettimann, Peterson, Sturdevant - aye Nawrocki - nay c. Resolution No. 94-18 Amendinq 1994 Budget for Encumbrances Open encumbrances were discussed. The Finance Director specifically addressed some of them and explained their history. Motion by Peterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 94-18 AMENDING 1993 BUDGET FOR ENCUMBRANCES WHEREAS, the City Council of the City of Columbia Heights on December 8, 1993, passed Resolution No. 93-64 adopting a budget for 1994; and WHEREAS, several expenditures that were projected to be incurred in the 1993 budget will not be incurred until 1994; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the 1994 departmental budgets be amended by the following increases with the increases coming from the 1994 fund balances/retained earnings: REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 6 General Fund Cable Television Fund Library Fund Cap Equip Replacement Streets Fund Water Fund Sewer Utility Collection Fund Refuse Fund Central Garage Fund Encumbrances 17,770.74 177.95 191.25 4,549.68 137.32 454.46 179.25 1,353.90 Passed this 28th day of March, 1994. Offered by: Seconded by: Roll call: Peterson Ruettimann All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary d. Sheffield Redevelopment Financing 1. Resolution No. 94-19 on HOME Proqram Application Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes Staff has prepared an application for a $120,000 grant. The City must provide a match of 25% of the funds being requested. The initial $120,000 will be used to renovate three city-owned duplexes located in the Sheffield Neighborhood for sale to qualifying families. Marketing strategies which will be employed for these dwellings were discussed as was lead paint testing. RESOLUTION NO. 94-19 RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS APPROVING APPLICATION TO ANOKA COUNTY FOR UP TO $120,000 OF FEDERAL "HOME" PROGRAM FUNDS FOR HOUSING REHABILITATION IN THE SHEFFIELD NEIGHBORHOOD REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 7 WHEREAS, the City of Columbia HeiGhts has been invited and encouraged to apply through Anoka County for funds from the 1994 federally funded HOME ProGram; and WHEREAS, an application for such Grant funds has been prepared by HRA staff on behalf of the City; and WHEREAS, HOME program requirements require a 25% match of non- federal funds for any project funded; and . WHEREAS, the City already owns a duplex in the Sheffield NeiGhborhood on which $30,000 of the sale proceeds after renovation of the duplex to a single family house could be used as the 25% match. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia HeiGhts, Minnesota that: The City Council approves City application for up to $120,000 of HOME ProGram funds from the Anoka County HOME ProGram~ The City hereby agrees that the City will meet the HOME ProGram 25% match requirement through establishment of a City HOME Rehabilitation Revolving Fund and dedication of $30,000 to that fund of the proceeds from the sale of the first (with HOME funds) duplex renovated (to single family house) in the Sheffield NeiGhborhood. o The Mayor and City ManaGer are authorized to sign the necessary HOME program application and the documents for implementation of the program when the Grant is received through Anoka County. Passed this 28th day of March, 1994. Offered by: Seconded bY: Roil call: Ruettimann Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 2. Resolution No. 94-20 on Federal Home Loan Bank Downpayment Assistance Application REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 8 Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 94-20 RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS APPROVING APPLICATION TO THE FEDERAL HOME LOAN BANK OF DES MOINES FOR DOWNPAYMENT ASSISTANCE ON SINGLE FAMILY HOME PURCHASE FOR SHEFFIELD NEIGHBORHOOD WHEREAS, the City of Columbia Heights has a redevelopment project underway in the Sheffield Neighborhood and has acquired 15 blighting influence vacant duplexes in the neighborhood; and WHEREAS, three of those duplexes now owned by the City are located outside of the target block area (4600 blocks of Fillmore and Pierce) and the "Sheffield Neighborhood Redevelopment and Housing Development Plan" as adopted by the City Council on February 28, 1994, has provisions for the City acquiring the renovating duplexes outside of the target block into single family homes and sale of such homes; and WHEREAS, to enable the City to renovate the duplexes to single family homes and sell them at a reasonable price (for low to moderate income families) so that the City can minimize its costs and enable the City to complete more duplex conversions, there is a need for a downpayment assistance fund to assist and entice iow to moderate income homebuyers to purchase the renovated homes; and WHEREAS, the Federal Home Loan Bank of DesMoines and its participating lender banks, including Norwest Bank of Minnesota, has an Affordable Housing Program under which the City may apply for downpayment assistance funds for low to moderate income families (adjusted income of up to $39,680); and WHEREAS, HRA staff has prepared on behalf of application for $30,000 through the Norwest Federal Home Loan Bank of DesMoines. the City an Bank to the NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that: REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 9 The City Council approves City application for up to $30,000 from the Federal Home Loan Bank of Des Moines (through Norwest Bank of Minnesota) for downpayment assistance. The Mayor and City Manager are authorized to sign the necessary application and documents for implementation of the downpayment assistance program when the application is approved. Passed this 28th day of March, 1994. Offered by: Seconded by: Roll call: Ruettimann Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 3. Resolution No. 94-21 Approving Purchase of 4600/02 Pierce Street, 4606/08 Pierce Street and 4612/]4 Pierce Street The City Manager advised the taxes on these properties will be prorated from the date of closing. He also noted that in prior acquisitions the City has paid the closing costs as well as other costs. Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 94-21 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, AUTHORIZING THE PURCHASE OF 4600/02 PIERCE STREET, 4606/08 PIERCE STREET AND 4612/14 PIERCE STREET WHEREAS, the City Council of the City of Columbia Heights (the "City") and the Housing and Redevelopment Authority in and for the City of Columbia Heights (the "Authority") have adopted a plan for the redevelopment of Sheffield Neighborhood entitled "The Sheffield Neighborhood Redevelopment and Housing Development Plan" (the "Plan"); and WHEREAS, the City and the Authority have determined that there exists buildings and residential structures within the REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 10 Sheffield Neighborhood project area that are deteriorated and sub-standard pursuant to the terms and conditions of Minnesota Statute 469 or are in need of compulsory repairs which are in violation of the City's Housing Maintenance Code and other city ordinances, and as such, there exists a need for intervention so as to prevent further deterioration within the area; and WHEREAS, the City has been offered a purchase agreement calling for the acquistion of three vacant and sub-standard duplexes located at 4600/02 Pierce Street, 4606/08 Pierce Street, and 4612/14 Pierce Street; and WHEREAS, Robert J. McNulty, Helen L. McNulty and Kathleen L. Lind, as Trustee, has offered the attached purchase agreement dated March 14, 1994 calling for the sale of the real estate at a price of $162,000 payable in full at closing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS THAT: The City Council hereby approves the terms of the purchase agreement attached hereto identified as Exhibit A and authorizes the Mayor and City Manager to execute it on behalf of the City. The City Council hereby authorizes the City Manager to fulfill all the requirements and conditions in order for the City to complete the transaction contemplated within the terms of the purchase agreement. The City Council approves a source of funding from the Capital Improvement Fund 410 in the amount of $166,000 including 1994 payable real estate taxes and closing costs with an interfund transfer from the retained earnings of Fund 609, Liquor Fund. Passed this 28th day of March, 1994 Offered by: Seconded by: Roll call: Ruettimann Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 4. Resolution No. 94-22 Providinq for Interfund Loan to Tax Increment Fund REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 11 Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 94-22 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AUTHORIZING THE ESTABLISHMENT OF AN "INTERFUND LOAN" FOR THE PURPOSE OF TEMPORARILY FINANCING CERTAIN TAX INCREMENT BOND DEBT SERVICE OBLIGATIONS OF THE CITY OF COLUMBIA HEIGHTS AND OF THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS FOR THE DOWNTOWN C.B.D. REVITALIZATION PROJECT WHEREAS, the City Council of the City of Columbia Heights, Minnesota (the "City Council") and the Housing Authority in and for the City of Columbia Heights, Minnesota did authorize and approve the establishment of a Redevelopment Project known as the Downtown C.B.D. Revitalization Project (the "Project") and adopted a Redevelopment Plan, dated March 2, 1977; and WHEREAS, the City Council established one or more "tax increment financing districts" as that term is presently defined in Minnesota Statutes, Section 469.!74, subd. 9 within the boundaries of the Project; and WHEREAS, the City Council authorized the issuance of bonds secured by the pledge of tax increments derived from the tax increment financing districts located in the Project and the general ad valorem levied upon all taxable property within the City; and WHEREAS, among the bond issues secured by the pledge of tax increments and the general ad valorem tax levy are the: (a) $8,175,000 General Obligation Tax Increment Bonds of 1980; (b) $450,000 General Obligation Tax Increment Bonds of 1982; (c) $565,000 General Obligation Tax Increment Bonds of 1984; (d) $2,100,000 General Obligation Tax Increment Bonds of 1985, Series A; (e) $9,100,000 General Obligation Tax Increment Refunding Bonds of 1987; (f) $2,399,720.75 General Obligation Tax Increment Capital Appreciation Bonds of 1990; and (g) $735,000 General Obligation Taxable Refunding Bonds of 1993, Series A (the "Bond Issues"); and WHEREAS, also secured by the pledge of tax increments derived from the tax increment financing district is the $2,400,000 Housing and Redevelopment Authority in and for the City of Columbia Meights, Minnesota Tax Increment Revenue Bonds of 1990; and REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 12 WHEREAS, due to litigation as to the valuation of some of the real property located within the tax increment financing districts, the City has not received the projected amount of tax increment required to amortize the Bond Issues according to the debt service schedule for the outstanding principal amount of the Bond Issues; and WHEREAS, the City has monies in the following funds which may be pledged or loaned to the debt service account(s) for the Bond Issues so that they may be amortized according to the debt service schedule for the Bond Issues without the levy of the general ad valorem tax upon all taxable property within the City: (1) Parking Ramp Fund No. 290; (2) Four Cities Bond Fund No. 390; and Senior Housing Bond Fund No. 404; and WHEREAS, based on projections for the receipt of future tax increments over the term of the tax increment financing districts, the amount borrowed by the City from Parking Ramp Fund No. 290, Four Cities Bond Fund No. 390, and Senior Housing Bond Fund No. 404 may be repaid from the estimated, future tax increments remitted to the Housing and Redevelopment Authority in and for the City of Columbia Heights. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota that: The City Council hereby authorizes the establishment of an "Interfund Loan" to temporarily finance any shortfalls in debt service for the Bond Issues. The source of money for the Interfund Loan shall be Parking Ramp Fund No. 290 in the amount of $408,027, Four Cities Bond Fund No. 390 in the amount of $446,352, and Senior Housing Fund No. 404 in the amount of $395,918. The City Administrator is hereby authorized to have loan documents prepared for the Interfund Loan. The Mayor and the City Manager are authorized to approve and execute the Loan documents which shall memorize the terms of the Interfund Loan. Approved this 28th day of March, 1994. Offered by: Seconded by: Roll call: Ruettimann Peterson All ayes REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 13 Motion by Ruettimann, second by Peterson to establish April 25, 1994 as a public hearing to consider financing plan modifications to Sheffield Redevelopment and Housing Development Plan including use of liquor fund reserves, HRA tax levy, CDBG allocations, and revenues from Tax Increment Fund as financing sources of funding for the Plan. Roll call: All ayes e. Resolution No. 94-23 Establishinq New Rates for Residential/Multiple Dwellinq Refuse, Recyclinq and Yard Waste Collection There was a lengthy discussion regarding the proposed rate changes. Councilmember Nawrocki felt the senior citizens in the community were not coming out ahead with these rates. He also felt the state residential assessment should be paid out of retained earnings. Motion by Peterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes Motion by Nawrocki that the $2.00 annual state fee not be charged back to residents and be paid out of retained earnings in the Waste Fund and the fee for multiples be set at $1.33 in lieu of eliminating the charge. Councilmember Nawrocki felt there was no justification for multiples to have their yard waste rate reduced. The City Manager advised that the vat rates on multiples were not adjusted. Motion dies for lack of a second. RESOLUTION NO. 94-23 BEING A RESOLUTION ESTABLISHING REFUSE, RECYCLING AND YARD WASTE COLLECTION RATES FOR RESIDENTIAL SERVICE EFFECTIVE MAY 1, 1994 WHEREAS, Ordinance No. 853, City Code of 1977 (as amended) pertaining to garbage, rubbish and recycling service provides for the setting of appropriate rates for the services rendered; and WHEREAS, the City and Woodlake Sanitary Services, Inc. renegotiated their contract, providing for necessary adjustments in costs related to the decrease in the tipping fee at the Elk River Resource Recovery Plant, REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 14 NOW, THEREFORE , BE IT RESOLVED that the following monthly refuse, recycling and yard waste collection rates be adopted and put into effect as of May l, 1994, and on all billings rendered thereafter for residential service and multiple dwelling vat service. Residential Service Private Residences - One Pickup per Week (and per unit in additional dwelling units of two family buildings) $11.82 Senior Citizens - One Pickup per Week (as defined by Council Resolution establishing eligibility) $ 7.87 Limited Volume - One Pickup per Week (as defined by administrative procedure and contract between City and Woodlake Sanitary Service, Inc.) $ 9.70 Recyclinq per Residential unit 1.73 Yard Waste per Residential unit 1.33 Multiple Dwellinq Service Non-Compacted Vat Service: One pickup per week charged per 'cubic yard Two pickups per week charged per cubic yard Three pickups per week charged per cubic yard Four pickups per week charged per cubic yard Five pickups per week charged per cubic yard $ 35.00 $ 70.O0 $105.00 $140.00 $175.00 Compacted Vat Service: One pickup per week charged per cubic yard Two pickups per week charged per cubic yard Three pickups per week charged per cubic yard Four pickups per week charged per cubic yard Five pickups per week charged per cubic yard Six pickups per week charged per cubic yard $ 95.00 $190.00 $285.O0 $380.00 $475.00 $570.00 Recyclinq per Multiple Dwellinq unit $ 1.32 Passed this 28th day of March, 1994. Offered by: Seconded by: Roll call: Peterson Ruettimann All ayes REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 15 Motion by Ruettimann to continue this Council Meeting until 6:00 p.m. on Tuesday, March 29, 1994. The motion was withdrawn. Motion by Peterson, second by Ruettimann to authorize the City Manager to make payments from the Refuse Fund for the Anoka County Solid Waste Management charge on city property in the amount of $10,898.12 and to pay future charges from the Refuse Fund. Roll call: All ayes f. First Readinq of Ordinance No. 1283 Beinq an Ordinance Pertaining to Air Quality Standards Motion by Ruettimann, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1283 BEING AN ORDINANCE PERTAINING TO AIR QUALITY STANDARDS The City of Columbia Heights does ordain: Chapter 8, Article IV, Section 2 (8.402), of Ordinance No. 853, City Code of 1977, which is currently reserved, shall hereafter read as follows, to-wit: 8.402(1) Open Fire Burning No person shall burn materials i'n an "open fire", that is, a fire burning outside the confines of a structure or container, or in a firebox which is designed to control and contain a fire, if the products of combustion create a visual or odor nuisance in the air space of other property users. Except as provided in this ordinance and Minnesota statutes, no burning shall be conducted which violates Minnesota's Clean Air Act. Violation of either or both standards shall constitute a misdemeanor under the City Code. 8.402(2) Permitted Fires The Fire Department is authorized to permit "recreation fires" without charge,.provided the resident first provides notice to the Fire Department of its intent to have a recreation fire and there is no violation of the City's Air Quality Standards. A "recreation fire" means a fire set for cooking, warming or ceremonial purposes, which is not more than three (3) feet in diameter, the surrounding ground is clear of readily combustible materials for a distance of five (5) feet from the base of REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 16 the fire, there is a readily available and operable fire extinguisher device, and there is a responsible adult in continuous supervision at the fire. Violation of these "permission" requirements shall constitute a misdemeanor under the City Code. The Fire Department is authorized to permit a "festival bon fire", if requested by a State recognized agency or institution, such as an annual high school homecoming football celebration. Special conditions for the bon fire may be imposed, such as the presence of fire department personnel and equipment, approving the location of the bon fire, and the presence of adult supervisors. The Fire Department is authorized to charge the permittee for actual expenses incurred in the monitoring of the permitted fire. The Fire Department is authorized to permit an open burn of timber and/or untreated lumber or debris when necessary to avoid or abate a public hazard and there is no practical alternative to dispose of the materials, under the circumstances existent at that time. City Council concurrence of justifying circumstances is a condition precedent to the Fire Department's permit issuance. 8.402(3) Fire Department Training The Fire Department is authorized to conduct live fire training exercises which are conducted in accordance with Minnesota Statutes and rules of the Deapartment of Natural Resources and Minnesota Pollution Control Agency. Such exercises shall not constitute a violation of this ordinance. This ordinance shall be in 'full force and effect from and after the date of its passage and publication. First Reading: March 28, 1994 Councilmember Nawrocki requested this ordinance be reviewed by the City Attorney. Motion by Peterson, second by Ruettimann to establish April 25, 1994 as the public hearing and second reading of Ordinance No. 1283 being an ordinance pertaining to air quality standards. Roll call: All ayes COMMUNICATIONS There were no communications. REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 17 10. OLD BUSINESS a. Award of Storm Sewer Catch Basin Manhole ReDlacement, Project #9403 Motion by Peterson, second by Ruettimann to award the storm sewer catch basin/manhole replacement, Municipal Project #9403, to S.W. Lee Construction of Eden Prairie, Minnesota, based upon their low, qualified responsible bid in the amount of $5,400 with funds to be appropriated from Fund 602-49450- 4000; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes NEW BUSINESS a. Amending Garbage/Yard Waste/Recyclables Contract Motion by Ruettimann, second by Peterson to amend the current contract with Woodlake Sanitary Service, Inc., to include the option to lower rates for the residential and multiple unit garbage and refuse service, based on decreased cost per ton, and to include adjusted rates for refuse, recycling, and yard waste for the period of January 1, 1994 through December 31, 1996. Roll call: All ayes b. Award of the 1994 - 1995 DED Tree Removal Program Motion by Peterson, second by Jolly to award the 1994-1995 Dutch Elm Disease Tree Removal Contract to Blueme]'s Tree and Landscape, Inc. of Hudson, Wisconsin, based upon their low formal bid of $11.00 per inch diameter on tree removal and $ .50 per inch diameter for stump removal or a total of $11.50 per inch diameter; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Roll call: All ayes REPORTS a. Report of the City Manager The City Manager's report was submitted in written form and the following items were discussed: Stinson/$7th Avenue Railroad Crossing: Councilmember Nawrocki inquired who would pay the costs for removing tracks on Stinson Boulevard near 37th Avenue and for the installation of a rubberized mat over the crossing. He was advised these costs will come from State Aid construction costs. REGULAR COUNCIL MEETING MARCH 28, 1994 PAGE 18 Envelope Specialities Market Value Determination: Councilmember Nawrocki expressed serious concern with the Anoka County Assessor's valuation of the Envelope Specialities property. He felt a great deal of money will be lost in interest payable to the City. Proposed Interaqency Aqreements with MTC: The City has been approached by the MTC regarding an agreement to compensate the City for various matters relating to bus signage and maintenance. Councilmember Nawrocki inquired about the compensation. He was advised that the MTC will be paying a set rate for labor. b. Report of the City Attorney The City Attorney had nothing to report at this time. ADJOURNMENT Motion by Peterson, second by Ruettimann to adjourn the meeting at 11:01 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: PUBLIC HEARINGS/ORDINANCES ORIGINATING DEPARTMENT: CITY MANAGER'S AND RESOLUTIONS FIRE APPROVAL NO: 6 ITEM: HEARING FOR REVOCATION, SUSPENSION, BY: Lowell DeMars BY: ~ AND/OR OTHER APPROPRIATE DISPOSITION DATE: 4-7-94 DATE: OF A RENTAL LICENSE FOR 4655 5TH ST. NO: Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Mr. Jake Cadwallader, d/b/a C-H Properties, regarding rental property at 4655-5th Street NE. This license is identified by number 13321, issued January 12, 1993 and ending December 31, 1993. Attached is Exhibits A-Q. The Planning Commission denial of Mr. Cadwallader's appeal on the compliance orders took place on January 4, 1994. RECOMMENDED MOTION: Move to waive the first reading of Resolution No. 94- , there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 94- , Resolution of the City Council of the City of Columbia Heights Revoking the Rental License at 4655 5th Street NE. COUNCIL ACTION: EXHIBIT A CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STRV, kTT NE COLUMBIA MIGHTS, MN. 55421 TELE: 782-2835 MR. JAKE CADWALLADER 3800 APACHE LANE ST. ANTHONY, MN. 55421 APRIL 8, 1994 IN RE: Disposition of License of Mr. Jake Cadwallader to Operate Rental Property in the City of Columbia Heights in violation of Ordinance $1~76, the Housing Maintenance Code. Dear Mr. Cadwallader, Our records indicate that you were cited for the following State and/or City Code violations Within the City of Columbia Heights on the following dates: ***PLEASE SEE VIOLATION SHEET ATTACHMENT As of January 31, 1994, you have failed to adequately remedy the violations making it necessary to take further action to remedy the condition. Be on notice therefore, that on the ]_lth day of April, 1994, at 7:00 p.m., or as soon thereafter as the matter can be heard, the undersigned authorized agent shall petition the Columbia Heights City Council for a revocation, suspension and/or other appropriate disposition of your license to operate rental units located at 4655 5th Street within the City of Columbia Heights. Very Truly yours, City of Columbia Heights by: Lowell G. DeMars Assistant Fire Chief Enforcement Officer Tele: 782-2835 EXHIBIT C DATE: March 30, 1994 TO: File FROM: Evelyn Nygaard RE: Cadwallader Property, 4655 N.E. 5th Street Review of Ongoing Code Violations On Property. The licensee was instructed to: 1. Replace an exterior light fixture with a fixture approved for exterior use. 2. Install new smoke detectors where needed. 3. Have substandard/hazardous plumbing brought up to code (see report of State Plumbing Inspector). Owner was requested to employ his plumber to bring up to code (see January 4, 1994 letter from Doug Linden). 4. Expand bathroom in front lower unit to acceptable dimension. All plumbing in this bathroom is unvented and improperly installed. Minimum shower width is 30 inches. Section 4715.2840 of the State Plumbing Code requires all installed fixtures found defective or in an unsanitary condition to be repaired, replaced or removed. 5. Windows thoughout the structure are inadequate, deteriorated. They no longer open and close properly. Repair to operate correctly or replace. 6. Water damage to sheetrock is evident in several areas. Correct by replacing damaged sheetrock and sealing surfaces with paint to match surrounding area. 7. Foundation is deteriorated and inadequate. Install front footings to code. Seek out and correct water seepage problem. Have State certified structural engineer examine the building to determine the extent of wood deterioration and determine repair/corrections of substandard or deteriorated structural elements. 8. Install solid core doors at all entrances to units with proper hardware including a deadbolt lock with thumb-turn on inside. 9. Install stairway constructed to code for access to upper unit. Stringers must be designed to carry 100 pounds per square foot load. Treads shall be designed to support a 300 pound concentrated load placed in a position which would cause maximum stress. If wood is used to construct stairways, the material shall be treated wood or heartwood of redwood or cedar. A weather seal shall be applied to a raw wood surface (paint/varnish). A roughened tread cover shall be installed or install a cover over the stairs so step is not slippery when wet. A guardrail with all openings less than six (6) inches is required up the stairway and around the stoop. A continuous handrail mounted 34 inches to 38 inches above the nosing of the treads is required. The handgrip portion of the handrail shall be not less than 1 1/2 inch or more than two inches in cross sectional dimension. 10. Install closers on all storm doors and latches that will hold door closed. 12. Repair/replace all substandard electrical outlets, fixtures, connections. Install minimum of 60 amp service for each unit and separate service for basement, laundry and common areas. Have licensed electrician bring entire building up to code. 13. Provide lighting for parking areas and walkways to units with minimum light of one foot candle. 14. Repair/replace walkways where concrete is cracked, broken and hazardous. Any raised areas that provide a tripping hazard must be corrected. 15. Remove corrugated steel used as retaining wall in front yard of property. The edges are sharp and hazardous. 16. Repair areas of yard where sod is deteriorated, trim trees and generally provide maintenance of the ground areas. 17. Identify all areas of toxic paint (lead) and take necessary measures to abate same. This is to be done by State certified abatement specialist. 18. Provide thermostatic control of heat to all units. 19. Brick work of chimney deteriorated. Chimney appears to lean. Have repaired or replaced to safe standard. 20. Ceiling of basement area is to be sheetrocked with two layers of Type X sheetrock to provide one hour fire resistance occupancy separations UBC 1202(b). Notice to make corrections to the aforementioned code violations was given to owner June of 1993. Owner has refused to cooperate and is obviously not going to have the structure made sound and safe. CITY COUNCIL LETTER EXHtB1T D Meeting of: March 14~ 1994 AGENDA SECTION: 6C ORIGINATING DEPARTMENT: CITY MANAGER NO: Fire AP~ ITEM: LICENSE REVOCATION, RENTAL PROPERTY BY: Lowell DeMars BY:~~ NO: DATE: March 11, 1994 DAT E:~-~ Revocation, suspension and/or other appropriate disposition of a license to operate a rental unit(s) within the City of Columbia Heights is requested against Mr. Jake Cadwallader, dba/C-H Properties, regarding rental property at 4655 N.E. 5th Street. The Planning Commission denial of Mr. Cadwallader's appeal on the compliance orders took place on January 4, 1994. (Copy attached) Attached is a letter from Gary V. Topp, Plumbing Standards Representative, Minnesota Department of Health, dated March 1, 1994, outlining the plumbing violations on the property. RECOMMENDED MOTION: Move to establish a hearing date for April tl, 1994 for revocation, suspension and/or other appropriate disposition of a license to operate a rental unit(s) within the City of Columbia Heights against Mr. Jake Cadwallader, dba/C-H Properties, regarding rental property at 4655 N.E. 5th Street. 94-33 Attachments COUNCIL ACTION: January 4, 1993 DOUG LINDEN, INC MASTER PLUMBER EXHIBIT E C.H. Pro~erties 3800 Apache Ln Minneapolis, Minnesota 55421 Re: 4655 5th St. N.E. Columbia Heights After inspecting the dwelling at 4655 5th St. I have found the following conditions: 1. There aDpears to be no Droblem in the functions of Dlumbing fixtures in the DroDerty. 2. The system is old but adequate in oDeration. 3. There is no danger to public health. 4. The system does not oDerate in an unsanitary manor. 5. Work necessary to accomplish this is: a) drain in the lower rear unit shower should be changed to not extend above the level of the shower base, and a screen be added. Doug Linden - licence # Minnesota 3189PM Minneapolis M0562 St. Paul 13632 DOUG LINDEN MASTER PLUMBER DOUG LINDEN, INC. 5747 SE 57~ STREET DELANO. MN 55328 PH. 1-972-3308 MN. 3189 PM MPLS. L..046534 ST. PAUL 13632 ~-972-3308 5747 SE 57TH STREET, DELANO MINNESOTA 55328 prescribed by the state commissioner of health. No city or such town shall prohibit plumbers licensed by the state commissioner 'of health from engaging in or working at the business, except cities and statutory cities which, prior t~ April 21, 1933, by ordinance required the licensing of plumbers. Any city by ordinance may prescribe regulations, reasonable standards, 'and inspections and grant permits to any person, firm, or corporation engaged in the business of installing water softeners, who is not.licensed as a master plumber or journeyman plumber by the state commissioner of health, to connect water softening and water filtering equipment to private residence water distribution systems, where provision has been previously made therefor and openings left for that purpose or by use of cold water connections to a domestic water heater; where it is not necessary to rearrange, make any extension or alteration of, or addition to any pipe, fixture or plumbing connected with the water system except to connect the water softener, and provided the connections so made comply with minimum standards prescribed by the state commissioner of health. ]IIST: (5887-20) 1933 c 349 s 2; 1937 c 370 s 2; 1941 c 367 s 1; 1953 c 166 s 1; 1957 c 921 s 1; 1973 c 123 art 5 s 7; 1977 c 305 s 45 326.39 VIOLATIONS TO BE REPORTED TO STATE CO~ISSIO~ER OF HEALTH. Such local authority as may be designated by any such ordinance for the issuance of such plumbing permits and approval of such plans shall report to the state commissioner of health persistent or willful violation of the same and any incompetence of a licensed plumber observed by the local authority. HIST: (5887-21) 1933 c 349 s 3; 1977 c 305 s 45 326.40 LICENSING, BOND AND INSURANCE. Subdivision 1. Plumbers must be licensed in certain cities; master and journeyman plumbers; plumbing on one's own premises; rules for examination. In any city now or hereafter having 5,000 or more population, according to the last federal census, and having a system of waterworks or sewerage, no person, firm, or corporation shall engage in or work at the business of a master plumber or journeyman plumber unless licensed to do so by the state commissioner of health. A master plumber ~ay also work as a journeyman plumber. .Anyone licensed may dO plumbing work which compli.es with the provisions -'~5~' the ~-~imum s~an~%d by the state cOmmissioner ~eal=n on~r~m}ses or =ha~ past ~f~r.~es owned and actually ~e~ by the worker as a residence; unless otherwise · forbidaen '~ ~0-~ by ~ loc~y-0rd~e. . In any such city no person, firm, or corporation shall engage in the business of installing plumbing nor install plumbing in connection with the dealing in and selling of 193 Minnesota Department of Health Division of Environmental Health 925 Delaware Street Southeast P.O. Box 59040 Minneapolis, MN 55459-0040 (612) 627-5100 March 1, 1994 EXHIBIT F Ms. Evelyn Nygaard, Building Official City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, Minnesota 55421 Dear Ms. Nygaard: Subject: Plumbing for Jake Cadwallader Residence, 4655 Fifth Street, Columbia Heiqhts, Anoka CountY, Minnesota The Minnesota Plumbing Code was founded upon certain basic principles of environmental sanitation and safety through proper design and acceptable methods. Some of the details of plumbing construction may vary, but the basic sanitary and safety principles are to protect the health of the people. A representative of the Minnesota Department of Health, Plumbing Unit, made an inspection on the above-named project on January 31, 1994. The following items are in violation of the Minnesota Plumbing Code. BASEMENT 1. No water distribution line under ~-inch may be concealed {see Minn. Rules, p. 4715.1730, subp. 1). 2. Verify that under conditions of peak'demand a minimum flow pressure at the point of discharge shall not be less than the required minimum flow pressure and flow rates on the potable water distribution lines {see Minn. Rules, p. 4715.1770, subp. i and subp. 2). $. Individual shut-offs are required on all fixtures to permit the water supply to be shut off to the fixture without interference with the water supply to any other room or portion of the building (see Minn. Rules, p. 4715.1800, subp. 6}. 4. The shower drain is not vented according to code {see Minn. Rules, p. 4715.1300, subp. 4 and p. 4715.0920). 5. Hangers are required at 32-inch intervals when using PVC plastic in the horizontal position for drainage (see Minn. Rules, p. 4715.1430, subp. 4F}. 6. The water closet for the front unit is not vented according to code (see Minn. Rules, p. 4715.0920}. 7. The copper fittings used to receive drainage from the shower and the kitchen sink are not approved for this usage (see Minn. Rules, p. 4715.0580 D). 8. The short pattern tee used to receive the kitchen sink waste is not approved for this usage (see Minn. Rules, p. 4715.2410, and p. 4715.0580 D}. g. A full size cleanout is required at or nor the base of the 2-inch stack by the shower (see Minn. Rules, p. 4715.1000}. 10. The shower in the front unit is not vented according to code {see Minn. Rules, p. 4715.2540, subp. An Equal Opportunity Employer Ms. Evelyn Nygaard Jake Cadwallader Residence -2- March 1, 1994 11. The relief valve discharge must be piped full size and run to within 18 inches of the floor or a safe place of disposal (see Minn. Rules, p. 4715.2210, subp. 4). SIDE UNIT 1. The ballcock installed in the water closet tank is not code approved (see Minn. Rules, p. 4715.2150, subp. 2). FRONT UNIT 1. The ballcock installed in the water closet tank is not installed according to code {see Minn. Rules, p. 4715.2150, subp. 2). UPPER LEVEL 1. The trap on the lavatory shall not be made up with fittings (see Minn. Rules, p. 4715.0960). 2. The overflow for the bathtub is not code approved. Standing water in the fixture must not rise in the overflow when the stopper is closed, nor shall any water remain in the overflow when the fixture is empty (see Minn. Rules, p. 4715.1220, subp. 3). 3. An access panel is required to make the slip joint connections accessible for inspection and repair on the bathtub waste and overflow (see Minn. Rules, p. 4715.1220 and p. 4715J0940). Sincerely, Gary V. Topp Plumbing Standards Representative Engineering Unit GVT:crp EXHIBIT G COLUMBIA HEIGHTS WORK ORDERS 7/20/93 ___~7~ /~ 1. VIOLATION: SOUTH SIDE EXTERIOR LIGHT MISSING LIGHT GLOB. FIXTURE IS REQUIRED TO BE EXTERIOR TYPE AND WEATHER SAFE COMMENT: HAS BEEN WORKING AND APPROVED THE TENANTS REPLACE BULB AND DIDN'T PUT BACK, OR BROKE THE GLOBE. THIS IS A FUNCTIONING FIXTURE, AND DOES NOT NEED TO BE REPLACED. ACTION: I WILL REPLACE GLOBE. 2. VIOLATION: NORTH UNIT CLOSET DOOR MISSING \ COMMENT: CODE 5A.205(1) DOES NOT REQUIRE CLOSET DOORS. I PRESUME THIS IS THE LOWER FRONT, THERE IS NO NORTH UNIT ACTION: NO CORRECTION 3. VIOLATION: SMOKE DETECTOR INOPERABLE COMMENT: WHICH UNIT? ALL WERE WORKING AND WERE TESTED WHEN THE FIRE DEPT WAS CALLED TO #2 THE BATTERY IN #2 WAS THERE AND WORKABLE, BUT NOT CONNECTED. ACTION: I HAVE CHECKED ALL UNITS AND THE LOWER FRONT NEEDED TO BE REPLACED, IT HAS BEEN REPLACED 4. VIOLATION: NORTH UNIT, BATH IS SUB STANDARD, PLUMBING IS SUB STANDARD, ROOM MEASURES ONLY 27 INCHES WIDE COMMENT: WHAT PLUMBING IS SUBSTANDARD? I NEED TO KNOW SPECIFICALLY. NOTHING IN THE CODE CALL FOR A ROOM OF SET SIZE. CODE 5A 205(1)C DEALS WITH FLOORS, INTERIOR WALLS AND CEILINGS. PLEASE CLARIFY, I PRESUME THIS IS THE LOWER FRONT UNIT ACTION: NO ACTION 5. VIOLATION: NORTH UNIT SHOWER CALKING IS DETERIORATED COMMENT: NOT A PROBLEM, I PRESUME THIS IS THE LOWER FRONT UNIT ACTION: I WILL RECALK SHOWER 6. VIOLATION: NORTH UNIT FRONT STORM DOOR DOES NOT CLOSE AND LATCH COMMENT: NOT A PROBLEM, I PRESUME THIS IS THE LOWER FRONT UNIT ACTION: INSTALL CLOSER AND LATCH ON DOOR 7. VIOLATION: LOWER UNIT, REAR BEDROOM CEILING SHOWS WATER DARAGE COMMENT: DAMAGE WAS FROM LEAK ON DECKING TO UPPER STAIR, WAS REPAIRED AND THE INTERIOR WAS REPAIRED STAIN BLED THROUGH. ACTION: CHECK AND MAKE SURE THERE IS NO LEAK AND REPAINT 8. VIOLATION: LOWER UNIT WINDOW TRIM SHOWS DETERIORATION COMMENT: '~ CODE 5A.20~(1)~ IS DEALING WITH WINDOW OPERATION. ACTION: WHAT IS NOT OPERABLE? 9. VIOLATION: LOWER UNIT HALLWAY LIGHT MISSING PROTECTIVE GLOBE COMMENT: TENANT HAS REMOVED TO CHANGE LIGHT CODE CALLS FOR THE FIXTURE TO BE FUNCTIONING, THIS FIXTURE IS FUNCTIONING. ACTION: I WILL FIND INSTALL AND OR REPLACE GLOBE 10. VIOLATION: LOWER UNIT ENTIRE UNIT IN NEED OF REDECORATING COMMENT: IF THIS IS COMPLETED THE CURRENT TENANT WILL BE ASKED TO MOVE SO THAT THE WORK CAN BE COMPLETED ACTION: I WILL PAINT IF NECESSARY 11. VIOLATION: LOWER UNIT FRONT BEDROOM CEILING SHOWING WATER DAMAGE COMMENT: WAS FROM ICE DAMMING TWO YEARS AGO REPAIRS MADE AND PAINTED AND THE STAIN BLED THROUGH ACTION: I WILL PAIN AS PART OF #10 12. VIOLATION: ALL WINDOWS IN STRUCTURE SHALL BE OPERABLE FROM TOP AND BOTTOM AND SHALL STAY OPEN IN OPENED POSITION WITHOUT USING MAKESHIFT AIDS. ALL WINDOWS IN THE STRUCTURE SHOWING HEAVY DETERIOATION. COMMENT: CODE 5A. 205(1)B "WINDOWS, DOORS AND SCREENS. EVERY WINDOW, EXTERIOR DOOR AND HATCHWAY SHALL BE TIGHT AND SHALL BE KEPT IN REPAIR. EVERY WINDOW OTHER THAN A FIXED WINDOW SHALL BE CAPABLE OF BEING EASILY OPENED AND SHALL BE EQUIPPED WITH SCREEN BETWEEN MAY ! AND SEPTEMBER 30 INCLUSIVE, OF EACH YEAR. EVER WINDOW, DOOR AND FRAME SHALL BE CONSTRUCTED AND MAINTAINED IN SUCH RELATION TO THE ADJACENT WALL CONSTRUCTION AS TO COMPLETELY EXCLUDE RAIN, VERMIN, RODENTS, AND INSECTS FROM ENTERING THE BUILDING.". ACTION: REPAIR WINDOW SO THAT THE MA/~ESHIFT AIDS. LOWER UNIT STAYS OPEN WITHOUT 13. VIOLATION: BASEMENT FLOOR JOISTS ARE UNPROTECTED BY SHEETROCK CONSTRUCTION. HEAVY ACCUMULATION OF TRASH, DEBRIS, STORAGE IN BASEMENT. RESIDENTIAL SPRINKLER SYSTEM SUPPLIED OFF OF DOMESTIC WATER SYSTEM WAS IN OFF POSITION. BASEMENT APPEARS TO HAVE NO FROST FOOTINGS EXCEPT UNDER A SMALL PORTION OF THE SOUTH WALL. PORTIONS OF THE STRUCTURE ARE CONSTRUCTED OVER A_N UNPROTECTED CRAWL SPACE. WOOD MEMBERS ARE TOO CLOSE TO THE SOIL CAUSING DETERIORATION OF THE MEMBERS FLOORS IN THESE AREAS SAG AND THE STRUCTURAL MEMBERS ARE PROBABLY DETERIORATED COMMENT: CODE 5A 201(1) THIS CODE HAS NOTHING TO DO WITH THIS VIOLATION, I DO NOT UNDERSTAND THE VIOLATION. ACTION: I WILL NOT INSTALL FROST FOOTING, I WILL NOT SHEETROCK, BASED ON VIOLATION OF THIS CODE 14. VIOLATION: NORTHWEST REAR ENTRY DOOR DETERIORATED COMMENT: THERE IS NO NORTH WEST DOOR, CODE 5A 205(1)B DOES NOT REQUIRE A SOLID CORE DOOR, THERE IS NO DOOR OR ENTRY ON THE NORTHWEST ACTION: I WILL REPAIR IF I KNOW WHICH ONE 15. VIOLATION: NORTHWEST REAR STORM DOOR MISSING OR DETERIORATED COMMENT: NO NORTHWEST DOOR, CODE 5A 205(1)B DOES NOT MENTION OR DEAL WITH STORM DOORS ACTION: I WILL REPAIR IF I KNOW WHAT AND WHICH ONE 16. VIOLATION: REAR UPPER STAIRWAY DETERIORATED COMMENT: IT DOES NEED WORK BUT HAS BEEN PASSED FOR THE LAST 4 YEARS! ACTION: I WILL MAKE REPAIRS OR REPLACE 17. VIOLATION: UPPER STORM DOOR DOES NOT CLOSE AND LATCH COMMENT: CODE 5A 205(1)B DOES NOT DEAL WITH STORM DOORS. ACTION: I WILL MAKE REPAIRS 18 · VIOLATION: COMMENT: G THE ~OLES IN THE WALL AND CEILING ARE MADE FRO~ TACKIN UP I WILL REPAIR, NOT RESHEETROCK, I WILL REPAIR AND PAINT. 19. VIOLATION: UPPER UNIT BEDROOM CLOSET DOOR MISSING COMMENT: CODE 5A 205(t) DOES NOT DEAL WITH CLOSET DOORS, THEY ARE NOT REQUIRED. ACTION: I WILL NOT REPLACE 20.VIOLATION: UPPER UNIT FRONT BEDROOM CEILING LIGHT HANGING BY WIRES COMMENT: I DON'T KNOW WHY ACTION: REPAIRED 21. VIOLATION: UPPER UNIT BATHROOM FLOOR TILES ARE CURLING MAKING MAINTENANCE DIFFICULT COMMENT: I WILL HAVE TO LOOK AT AGAIN ACTION: MAY NEED TO REPLACE. 22. VIOLATION: UPPER UNIT BATHROOM PANELING AROUND TUB PEELING AT CORNERS COMMENT: I WILL HAVE TO LOOK AT AGAIN. ACTION: MAY NEED TO BE REPLACED. 23, VIOLATION: UPPER UNIT TUB FAUCET ;/'"-'"% / ~ COMMENT: ~ ~,,~/NO PROBLEM ACTION: REPAIRED. IS LEAKING 24.VIOLATION: UPPER UNIT HOLE IN HALLWAY COMMENT: BOY FRIEND THAT HAS MOVED OUT MADE HOLE. ACTION: I WILL REPAIR. 25. VIOLATION: ENTIRE STRUCTURE THE PLUMBING THROUGHOUT THE STRUCTURE IS SUBSTANDARD. THE BATHROOM FOR THE FRONT APARTMENT IS ONLY 28 INCHES WIDE AND IN ORDER TO USE THE LAVATORY YOU MUST HAVE THE DOOR OPEN AND STAND IN THE DOORWAY. THE SHOWER IN THE REAR LOWER APARTMENT HAS AN IMPROPER DRAIN AND A PIPE THAT STICKS UP OUT OF THE SHOWER PAN SO THAT WATER CONTINUALLY RUNS ONTO THE FLOOR THE FLOOR IN THIS AREA HAS BEEN NOTED ON VARIOUS INSPECTION REPORTS AS BEING ROTTED AND SOGGY. THERE DOES NOT APPEAR TO BE PROPER DRAIN, WASTE AND VENT PIPING THROUGHOUT.. COMMENT: CODE 5A.210(1) THE PROPERTY APPEARS TO BE IN COMPLIANCE WITH THIS ORDINANCE. WHY IS THE ENTIRE PLUMBING OF THE STRUCTURE IN QUESTION WHEN THE ONLY NOTED ITEMS ON THE INSPECTION WERE THE SHOWER DRAIN AND A DRIPPING BATH FAUCET, WITH THE DRAIN GOING THROUGH INSPECTIONS SINCE THE START OF THE CODE. AS FOR THE SIZE OF THE BATH, NOTHING IN THE CODE ADDRESS THAT. AS FOR THE WATER CONTINUALLY RUNNING ON THE FLOOR, THE SHOWER DOES DRAIN WITHOUT WATER RUNNING ONTO THE FLOOR, WHEN THE SHOWER WAS PLUGGED BY A KID TOY DID IT RUN OVER ONTO THE FLOOR, THIS WAS CAUSED BY A PLUG, NOT DESIGN. THE ROTTEN AND SOGGY FLOOR, THE FLOOR WAS NEVER SOGGY (WET) IT WAS SOFT IN THE MANNER OF SEPARATED PLYWOOD THIS HAS BEEN REPAIRED AND APPROVED BY THE INSPECTION DEPARTMENT AT THIS SA/4E INSPECTION, THAT IS WHY IT IS STATED AS "HAS BEEN NOTED", ALSO THE ONLY TIME THIS WAS NOTED ON THE INSPECTIONS WAS ON THE INSPECTIONS STARTING JAN OF THIS YEAR. ACTION: WHY BRING THE ENTIRE SYSTEM TO CODE WHEN THE ONLY NOTED PROBLEMS ARE DRIPPING FAUCET AND IMPROPER COVER ON A SHOWER DRAIN. NO CHANGE ON THE BATH. THE FLOOR HAS BEEN REPAIRED, AND APPROVED 26. VIOLATION: FURNACE IS OLD. ONLY ONE FORCE AIR HEATING UNIT FOR THE THREE UNITS. UNKNOWN AS TO HOW THE HEATING UNIT IS REGULATED TO THE THREE APARTMENTS. COMMENT: COED 5A.204(1) AGE OF THE FURNACE IS NOT DEALT WITH IN THIS SECTION ONLY THE OPERATION IN SUPPLYING HEAT. THIS PROPERTY HAS BEEN INSPECTED SINCE CODE INSPECTION, AND JUST NOW NOTED. THERE HAS BEEN ONLY A COMPLAINT FROM ONE UNIT AND THAT WAS THAT THE WINDOWS WERE DRAFTY, THEY HAD NOT LOWERED THE STORM WINDOWS. WE HAVE RECEIVED NO OTHER COMPLAINTS. THE ORDNANCE CALLS FOR ONLY "PROPERLY INSTALLED AND IN SkFE CONDITION" AND "70 DEGREES FAHRENHEIT AT A DISTANCE OF THREE FEET AROVE FLOOR LEVEL AND THREE FEET FROM EXTERIOR WALLS" NOTHING IN THE CODE WOULD CALL FOR THE REPLACEMENT OF THE FURNACE, AS IT CURRENTLY EXISTS. ACTION: NOTHING NEEDS TO BE DONE. 27. VIOLATION: OPEN JUNCTION BOXES IN THE BASEMENT. VISIBLE OUTLETS THROUGHOUT THE STRUCTURE WERE OF THE UNGROUNDED TYPE. TWO SIXTY (60) AMP BOXES SERVICES THE THREE UNITS AND COMMON AREAS. IT APPEARS THAT SEPARATE BRANCH CIRCUITS FOR EACH; UNIT HAVE NOT BEEN PROVIDED. COMMENT: THIS BUILDING HAS BEEN APPROVED FOR 10 YEARS + WITHOUT THIS BEING A PROBLEM. THE OPEN BOXES WERE NOT THERE AT THIS INSPECTION, I PERSONAL CLOSED ALL OPEN BOXES (1) THIS IS FROM A PREVIOUS INSPECTION AND NOT THE INSPECTION DONE ON THIS DATE. ACTION: WHY BRING TO CURRENT CODE, WHEN THERE HAS BEEN NO PROBLEMS WITH THE ELECTRICAL SYSTEM. THE PROPERTY HAS BEEN IN EXISTENCE IN THE SAME OPPNERSHIP SINE BEFORE SEPTEMBER 11, 1989, AND THUS SHOULD BE GRANDFATHERD IN, OTHER THAN HEALTH OR SAFTY PROBLEMS. THIS DOES NOT OFFER SUCH PROBLEMS,NO ACTION 28. VIOLATION: PAINT SAMPLES TAKEN FROM WITHIN THE STRUCTURE INDICATE LEAD CONCENTRATIONS WHICH EXCEED MAXIMUM ALLOWABLE LIMITS. COMMENT: TWO SAMPLES WERE TAKEN FROM THE PROPERTY AND ONLY ONE WAS NOTED AS UNACCEPTABLE THE SECOND PASSED THE TEST FOR ACCEPTABLE LEVELS, THE CITY HAS REFERRED THIS TO THE COUNTY, THE COUNTY HAS NO REQUIREMENT FOR ABATEMENT IN THIS SITUATION. ACTION: NO ACTION 29. VIOLATION: RETAINING WALL IN FRONT OF STRUCTURE NEAR FRONT ENTRY WAY IS CONSTRUCTED OF CORRUGATED METAL. EDGES APPEkR TO BE SHARP AND DANGEROUS. COMMENT: THIS HAS BEEN T~ERE SINCE BEFORE WE PURCHASED THE PROPERTY, AND BEEN THROUGH MANY INSPECTION AND NEVER NOTED. ACTION: DO NOTHING 30. VIOLATION: YARD HAS NUMEROUS BARE AREAS. TREES ARE IN NEED OF TRIMMING TO kLLOW.SUNLIGHT INTO A_REA FOR GROWTH OF GROUND COVER. AREA HAS COMMENT: TENANT SET UP A VOLLEY BALL NET EARLY SPRING AND THE GROUND COVER WAS WORN OUT,THE NET MAS BEEN REMOVED AND GROUND COVER IS GROWING BACK ACTION: NO ACTION NEEDED 31. VIOLATION: REAR LOWER BATHROOM IS MISSING REQUIRED MECHANICAL VENTILATION COMMENT: IT IS THERE. ACTION: NO ACTION 32. VIOLATION: BRICK WORK OF CHIMNEY DETERIORATED TOP OF CHIMNEY APPEARS TO BE LEANING OUTWARD COMMENT: THIS IS CORRECT ACTION: WILL BE REPAIRED PROBER Chief Col Ltmbia EXHIBIT H Heights Fire Department Violations by Inspection F:' r~'" m :C)a .I:.(.:.:, ~: () ']. ...- C) <% .... '.t ?::.,:~,::~ To) .i:)~:.<. 'L (.:.:, ~: (:.'~ :L -... () (!:~ '..' :!. Date: 01-06-I994 (OPJ~Ot: Page OWNER ID: 30027 OWNER ORGANIZATION: C H PROPERTIES APARTMENTS CONTACT NAME: CADWALLADER. JAKE PROPERTY ID: 30027 PROPERTY N~M~,,D~C, 4655 5TH OCCUPANCY iD: 0 ORGANIZATION NAME: C H PROPERTIES APARTMENTS OCCUP CONTACT: CADWALLADER? JAKE INSPECTION DATE: 01-06-1994 INSPECTION TYPE: 94 TIME: i500 FINISH TIME: DATE/NEXT tNSP: 01-25-t994 INSP DISTRICT: 418 PARCEL NUMBER: Violation Number Resl¥? Follow-up Date inspection Acti¥it¥ Violation Warnino Injunction Citation ~.::o: Sec Referred To Ltr Dat~= Date Number 3/ ~ 5 Violation Details: CITY ORDINANCE 0!-06-1994 WE HAVE BEEN NOTIFIED BY TH_ PLANNING AND ZONING COMMISSION SECRETARY THAT YOUR APPEAL OF THE HOUSING MAINTENANCE CODE VIOLATIONS DATED JULY 20. 199~ HAS BEEN DENIED, BE AD¥t~EB THA~ YOU HAVE 15 DAYS TO MAKE THE CORRECTIONS REQUIRED BY THE HOUSING MAINTENANCE o,~t: OF ~INNESOTA, CODE AND FIRE CODES OF THE CITY OF COLOMBIA HEIGHTS AND ~-~ . A FINAL INSPECTION WiLL ~E PERFORMED ON JANUARY 25. 1994 AT locus. YOU ARE NOW O~ERATtNG A RENTAL YOU WILL RECEIVE NO OTHER NOTICES REGARDING THIS .... ~ ,~t, ~ WITHOUT THE RcQOtN:U RENTAl HOUSING LICENSE, ~ DWELLING WITHIN THE CITY OF COLUMBIA H~ GHTg ,~ ~n _ '" ALL VIOLATIONS ARE NOT CORRECTED PRIOR TO JANUARY 25, 1994, A CITATION WILL A~ ~ '~ ~: toSUED AND YO0 WiLL BE ASSESSED A $50~00 INSPECTION FEE~ TOTAL VIOLATIONS: EXHIBIT I october 25, 1993 Lowell G. DeMars Evelyn Nygaard 590 40th Avenue N. E. Columbia Heights, Minnesota 55412 Re: 4655 5th St. N.E. Mr. Lowell DeMars and Evelyn Nygaard, After our meeting and discussion the other day I feel it would be beneficial specify what I have previously requested, and would like to understand before the next meeting. I am interested in determining what specific code section the issued orders are based upon. The request is not for a general sighting of the housing code. I have answered many of these in the application for hearing that has been filed. What I am looking for is the specific basis for the orders by code number and paragraph. If the basis is by uniform code I would like to have the specific paragraph of that code. Please be compete and list alt applicable codes. There was also a statement in the staff report sighting a letter that gave the order to pursue non-conforming uses of property in the City and remove them. I would like to see a copy of that letter to understand the position that the City is taking at this time. I am interested in setting a meeting with both of you after I have received this information and have had time to understand the basis for the position that the City has taken. If you have any questions or need further clarification of what is necessary for a knowledgeable discussion on this matter please, give me a call. Sincerely, Jake~x Cadwa 11 ader EXHIBIT J September 14, 1993 Columbia Heights Fire Department 555 Mill St. N.B. Columbia Heights, Minnesota 55421 Re:4655 5th St. N.B. Lowell DeMars, I am requestin~ that no inspection be made on September 15, 1993, This inspection was scheduled on the order written July 20, 1993. Since that date I have filed with the Board of Appeals for a hearin~ on the orders involved in this report. I will be available for inspection after the hearinR process is compete. Date BUi LD I NG I NSPECTI ON DEPARTMENT C~_\r.~ .c~:~ BOARD OF APPEALS APPLICATION FOR HEARING ADDRESS OF PROPERTY ,.~t,~ "~'~" ~"~-~" ~w ~~. EXHIBIT K LEGAL DESCRIPTION Owner Phone ~'~ Appellants Phone STATEMENT: It is requested that the Colurnbla'Helghts Appeals Board schedule a hearing on an appeal from the decision of the Building Inspection Department to: [~ 5. Thls appeal is based on the followin~ factors: Received by:~ EXHIBIT L PROBER Chief Columbia Heights FAre ~ Violations by From Date:07-20-1993 De partmen t Inspection To Date:07-20-1995 OWNER ORGANIZATION: C H PROPERTIES APARTMENTS PROPERTY NAME/DESC: 4655 5TH Date: 09-30-1993 (OP~WOI) OWNER ID: 30027 PROPERTY ID: 30027 OCCUPANCY ID: 0 ORGANIZATION NAME: C H PROPERTIES INSPECTION DATE: 07-20-1995 INSPECTION TYPE: 91 DATE/NEXT INSP: 09-t5-1993 INSP DISTRICT: 418 Violation Follow-up Violation Number Reslv? Date Inspection Activity C~de Sec CONTACT NAME: CADWALLADER, JAKE OCCUP CONTACT: CADWALLADER, JAKE START TIME: 1300 PARCEL NUMBER: Warning Referred To Ltr Date EXHIBIT M FINISH TIME: Page Injunction Citation Date Number 1 09-15-1993 Violation Details: 2 09-15-t993 5 Violation Details: 09-15-1993 5 Violation Details: 4 09-15-t993 5 Violation Details: 09-15-t993 5 Violation Details: 6 09-15-1993 5 Violation Details: 7 09-15-1993 5 Violation Details: CITY ORDINANCE 5A 205(1)H 07-26-1993 VIOLATION: BRICK WORK OF CHIMNEY DETERIORATED. TOP OF CHIMNEY APPEARS TO BE LEANING OUTWARD, CORRECTIVE ACTION: REPAIR CHIMNEY TO SAFE STANDARD CITY ORDINANCE 5A 203(1)D 07-26-1993 VIOLATION: SOUTH SIDE EXTERIOR LIGHT MISSING LIBHT BLDBE. FIXTURE IS REQUIRED TD BE EXTERIOR TYPE AND WEATHER SAFE. CORRECTIVE ACTION: REPLACE MISSINB LIBHT FIXTURE WITH EXTERIOR TYPE FIXTURE. TD BE WEATHER SAFE CITY ORDINANCE 5A 205(1) 07-26-1993 VIOLATION: NORTH UNIT CLOSET DOOR MISSING CORRECTIVE ACTION: INSTALL CLOSET ODOR, STAIN/PAINT/VARNISH DOOR. CITY ORDINANCE 299.F 07-26-I993 VIOLATION: SMOKE DETECTOR INOPERABLE CORRECTIVE ACTION: INSTALL NEW SMOKE DETECTOR TD CODE CITY ORDINANCE SA 205(1)C 07-26-1993 VIOLATION: NORTH UNIT BATHROOM IS SUBSTANDARD. PLUMBING IS SUBSTANDARD. ROOM MEASURES ONLY 27 INCHES WIDE CORRECTIVE ACTIDN: PLUMBING SHALL BE CHECKED AND BROUGHT UP TD CODE BY LICENSED PLUMBER. BATHROOM SHALL BE EXPANDED TO ACCEPTABLE DIMENSIONS CITY ORDINANCE 5A 205(1)C VIOLATION: NORTH UNIT SHOWER CAULKING tS DETERIORATED CORRECTIVE ACTION: RE-CAULK SHOWER STALL CITY ORDINANCE , 5A 205(!)B VIOLATION: 07-26-1993 07-26-I99Z NORTH UNIT FRONT STORM DOOR DOES NOT CLOSE AND LATCH Date: 07-50-1e9~ (0P%W01) OWNER ID: 50027 PROPERTY ID: 50027 OCCUPANCY ID: 0 INSPECTION DATE: 07-20-1993 ~ATE/NEXT INSP: Violation Number Reslv? Heights Fire Violations by From Date:07-20-1993 OWNER ORGANIZATION: C H PROPERTIES APARTMENTS PROPERTY NAME/DESC: 4655 5TH Department Inspection To Date:07-20-199,5 CONTACT NAME: CADWALLADER, JAKE Page t: 2 ORGANIZATION NAME: C H PROPERTIES OCCUP CONTACT: CADWALLADER, JAKE INSPECTION TYPE: 9t START TIME: 1500 FINISH TIME: 09-15-199~ INSP DISTRICT: 418 PARCEL NUMBER: Follow-up Violation Warning Injunction Citation Date Inspection Activity Code Sec Referred To Ltr Date Date NuIber 09-I5-1993 5 Violation Details: 9 09-15-199~ 5 Violation Details: 09-!5-1993 5 Violation Details: 11 09-15-1993 5 Violation Details: 12 09-15-1993 5 Violation Details: 09-15-1993 5 Violation Details: 14 09-15-1995 5 CORRECTIVE ACTION: INSTALL DOOR CLOSER ON FRONT STORM DOOR CITY ORDINANCE 5A 207(I)8 07-26-1993 VIOLATION: LOWER UNIT, REAR BEDROOM CEILING SHOWS WATER DAMAGE CORRECTIVE ACTION: REPLACE DETERIORATED CEILING AREA AND PAINT ENTIRE CEILtNS CITY ORDINANCE 5A 202(1)C 07-26-I9~3 VIOLATION: LOWER UNIT WINDOW TRIM SHOWS DETERIORATION REPLACE/REPAIR DETERIORATING WINDOW TRIM AND PAINT/VARNI~ SAME CITY ORDINANCE 5A 203(i)0 07-26-1993 VIOLATION: LOWER UNIT HALLWAY LIGHT MISSING PROTECTIVE BLOBE CORRECTIVE ACTION: INSTALL LIGHT GLOBE CITY ORDINANCE ~ 205(1)C 07-26-1995 VIOLATION: LOWER UNIT ENTIRE UNIT IN NEED OF REDECORATINS CORRECTIVE ACTION: PAINT ENTIRE UNIT CITY ORDINANCE 5A 205(I)C 07-26-1993 VIOLATION: LOWER UNIT FRD~ BEDROOM CEILING SHOWING WATER DAMAGED CORRECTIVE ACTION: REPAIR WATER DAMAGED AREA BEFORE PAINTING UNIT CITY ORDINANCE 5A 205(1)B 07-26-1993 VIOLATION: ALL WINDOWS IN STRUCTURE SHALL BE OPENABLE FROM TOP AND BOTTOM AND SHALL STAY OPEN IN OPENED POSITION WITHOUT UGINS MAKESHIFT AIDS. ALL WINDOWS IN STRUCTURE SHOWING HEAVY DETERIOATION. CORRECTIVE ACTION: CORRECTIVE ACTION: CITY ORDINANCE VIOLATION; REPLACE ALL WINDOWS IN THE STRUCTURE WITH PROPERLY OPERATING WINDOW UNITS 5A 201(1) 07-26-199~ BASEMENT WATER SEEPINS INTO BASEMENT. BASEMENT FLOOR JOISTS ARE UNPROTECTED BY pRdBER~hief ~o 1 ~_~mbia Bate: 07-30-1~ (OP~OI) ~0027 Heights Fire Violations by From Date:07-20-1993 Depar~men Inspection To Date:07-20-1993 ONNER ORGANIZATION: C H PROPERTIES APARTMENTS CONTACT NAME: CADWALLADER, JAKE Page PROPERTY ID: 30027 ]CCUPANCY ID: 0 INSPECTION DATE: 07-20-1993 PROPERTY NAME/DESO: 4,655 5TH ORSANIZATION NAME: C H PROPERTIES INSPECTION TYPE: OCCUP CONTACT: OADWALLADER~ JAkE START TIME: 1300 FINISH TIME: DATE/NEXT INSP: Violatio~ Number Reslv? 09-15-1993 INSP DISTRICT: 418 PARCEL NUMBER: Follow-up Violation Naming Injunction Citation Date Inspection Arti¥it¥ Code Se: R~ferred To Ltr Date Date Number SHEETROC~ CONSTRUCTION. HEAVY ACCUMULATION OF TRASHIDE~RIS/STORAGE tN BASEMENT, RESIDENTIAL SPRINKLER SYSTEM SUPPLIED OFF OF DOMESTIC WATER SYSTEM NAS IN OFF POSITION. BASEMENT APPEARS TO HAVE NO FROST FOOTINGS EXCEPT UNDER A SMALL PORTION OF THE SOUTH WALL. PORTIONS OF THE STRUCTURE ARE CONSTRUCTED OVER AN UNPROTECTED CRANL SPACE. HOOD MEMBERS ARE TOO CLOSE TO THE SOIL CAUSING DETERIORATION OF THE MEMBERS. FLOORS IN THESE AREAS SAG AND THE STRUCTURAL MEMBERS ARE PROBABLY DETERIORATED, CORRECTIVE ACTION: INSTALL FROST FOOTINGS TO CODE. REPLACE ALL DETERIORATING WOODEN STRUCTURAL MEMBERS. SEEK OUT AND CORRECT HATER SEEPAGE PROBLEM. REMOVE ALL TRASH/DEBRIS AN~ STORAGE FROM BASEMENT AREA, SHEETROCK CEILING OF BASEMENT TO PROVIDE FIRE STOP. REPLACE ALL DETERIORATING CONCRETE AND BLOCKWORK. WITH BUILDING OEPARTMENT FOR PROPER CORRECTIVE ACTION AND 15 09-15-1993 5 CITY ORDINANCE 5A 205(1)B Violation Details: VIOLATION: NORTHWEST REAR ENTRY DOOR DETERIORATED. 07-26-199~ CORRECTIVE ACTION: REPLACE NORTHWEST REAR ENTRY DOOR WITH SOLID CORE DOOR AND THUMBTURN DEADBOLT LOCK SYSTEM 16 09-15-1993 5 CITY ORDINANCE 5A 205(t)B 07-26-199~ Violation De~ail~: VIOLATION: NDRTHWESI REAR STORM DOOR MISSING OR DETERIOATED. CORRECTIVE ACTION: INSTALL NEW STORM ODOR WITH CLOSER. 17 09-15-1993 5 CITY ORDINANCE 5A 205(I)G Violation Details: VIOLATION: REAR UPPER UNIT STAIRWAY DETERIORATED. 07-26-1993 CORRECTIVE ACTION: INSTALL NEW STAIRWAY TO UPPER UNIT. SHALL BE CONSTRUCTED TO CODE. iB 0g-15-I993 5 CITY ORDINANCE 5A-205(I)B 07-26-1993 Violation Details: VIOLATION: UPPER UNIT STORM DOOR DOES NOT CLOSE AND LATCH CORRECTIVE ACTION: REPAIR/REPLACE DOOR TO CLOSE AND LATCH 09-15-1993 5 CITY ORDINANCE 5A 205(1)C 07-26-t993 Violation Oetails: VIOLATION: UPPER UNIT SOUTH BEDROOM HAS NUMEROUS HOLES IN WALLS ~ROBER hief C~iumbia Date: 07-30-1993 (OP:WO1) OWNER ID: 70027 PROPERTY ID: 30027 OCCUPANCY ID: 0 INSPECTION DATE: 07-20-I~93 DATE/NEXT INSP: Violation Number Reslv? 2O 21 22 24 25 26 Heights Fi re Violations by From Date: 07-20-1993 OWNER ORGANIZATION: C H PROPERTIES APARTMENTS PROPERTY NAME/DESC: (655 5TH Department Inspection To Date:07-20-1993 CONTACT NAME: CADWALLADER~ JAKE Page ORGANIZATION NAME: C H PROPERTIES OCCUP CONTACT: CADWALLADER, JAKE INSPECTION TYPE: 91 START TIME: 1300 FINISH TIME: 09-15-1993 INSP DISTRICT: 418 PARCEL NUMBER: Follo,-up Violation Narning Injunction Citation Date Inspection Activity Code Sec Referred To Ltr Date Date Number CORRECTIVE ACTION: SHEETROCK WALLS AND CEILING OF BEDROOM. 09-I5-1993 5 CITY ORDINANCE ~A 205(i) 07-26-1993 Violation Details: VIOLATION: UPPER UNIT BEDROOM CLOSET DOORS MISSING CORRECTIVE ACTION: INSTALL CLOSET DOORS 09-15-1993 5 CITY ORDINANCE 5A 203(1)D 07-26-1993 Violation Details: VIOLATION: UPPER UNIT FRONT BEDROOM CEILING LIGHT HANBINS BY WIRES. CORRECTIVE ACTION: INSTALL CEILING LIBHT FIXTURE TO CODE REQUIREMENTS. 09-15-1993 5 CITY ORDINANCE 5A 205(1)C 07-26-1993 Violation Details: VIOLATION: UPPER UNIT BATHROOM FLOOR TILES ARE CURLING MAKING MAINTENANCE DIFFICULT CORRECTIVE ACTION: REPLACE BATHROOM FLOOR COVERING WITH EASY TD MAINTAIN FINISH 09-15-1993 5 CITY ORDINANCE 5A 205[1)0 07-26-1993 Violation Details: VIOLATION: UPPER UNIT BATHROOM PANELING AROUND TUB PEELING AT CORNERS. CORRECTIVE ACTION: REPLACE DETERIORATING PANELING WITH EASY TD MAINTAIN SURFACE. 09-15-1993 5 CITY ORDINANCE 07-26-1993 Violation Details: VIOLATION: UPPER UNIT TUB FAUCET IS LEAKING CORRECTIVE ACTION: REPAIR FAUCET TO NORMAL WORKINB CONDITION 09-15-1993 5 CITY ORDINANCE 5A 205(1)C 07-26-1993 Violation Details: VIOLATION: UPPER UNIT HOLE IN HALLWAY WALL CORRECTIVE ACTION: REPAIR WALL WITH PLASTER PATCHING COMPOUND OR SHEETROCK. SAND SMOOTH AND FINISH 09-15-1993 5 CITY ORDINANCE 5A 201(1) 07-26-1993 Violation Details: VIOLATION: ENTIRE STRUCTURE THE PLUMBING THROUGHOUT THE STRUCTURE IS SUBSTANDARD. THE BATHROOM FOR THE FRONT APARTMENT IS ONLY 28 INCHES WIDE AND IN ORDER TO USE THE LAVATORY YOU MUST HAVE THE DOOR OPEN AND STAND IN THE DOORWAY. THE SHOWER IN THE REAR LOWER APARTMENT HAS AN I~PRO?ER DRAIN WITH A PIPE IHAI STICKS UP OUT OF THE SHOWER PAN 80 THAT WATER CONTINUALLY Columbia Date: 07-30-1993 OWNER ID: 50027 Heights Fire Violations by From Date: 07-20-1993 De pa r tmen t Inspection To Date:U7--'L-1993 OWNER ORGANIZATION: C H PROPERTIES APARTMENTS CONTACT NAME: CADWALLADER, JAKE PROPERTY ID: 30027 OCCUPANCY ID: 0 INSPECTION DATE: 07-20-i993 DATE/NEXT INSP: 09-15-1993 Violation Follow-up Nu{ber Reslv? Date PROPERTY NAME/DEGC: 4655 5TH ORGANIZATION NAME: C H PROPERTIES OCCUP CONTACT: CADWALLADER~ 8AKE INSPECTION TYPE: START TIME: 1~00 FINISH TIME: INSP DISTRICT: 4lB Inspection Activity PARCEL NUMBER: Violation Warning Injunction Citation Code Sec Referred To Ltr Date Date Number RUNS ONTO THE FLOOR. THE FLOOR IN THIS AREA HAS BEEN NOTED ON VARIOUS INSPECTION REPORTS AS BEING ROTTED AND SOGGY. THERE DOES NOT APPEAR TO BE PROPER DRAIN, WASTE AND VENT PIPtNG THROUGHOUT. CORRECTIVE ACTION: LICENSED PLUMBER SHALL BRING ENTIRE PLUMBING SYSTEM UP TO CURRENT CODE REOUIREMENTG. 27 09-15-1993 5 Violation Details: CITY ORDINANCE 5A 204(1) 07-26-1993 VIOLATION: FURNACE IS OLD. ONLY ONE FORCED AIR HEATING UNIT FOR THE THREE UNITS. TO HOW THE HEATING UNIT IS REGULATED TD THE THREE APARTMENTS CORRECTIVE ACTION: REPLACE THE HEATING UNIT TO CONFORM WITH EXISTING REGULATIONS. THERMOSTAT OR OTHER CONTROL GUAGE FOR HEATING SYSTEM UNKNOWN AS PROVIDE 28 09-15-t993 5 Violation Details: CITY ORDINANCE 5A 203(1)O 07-26-1993 VIOLATION: OPEN JUNCTION BOXES IN BASEMENT. VISIBLE OUTLETS THROUGHOUT THE STRUCTURE WERE OF THE UNGROUNDED TYPE. TWO SIXTY (60) AMP BOXES SERVICE THE THREE UNITS AND COMMON AREAS. IT APPEARS THAT SEPARATE BRANCH CIRCUITS FOR EACH UNIT HAVE NOT BEEN PROVIDED. CORRECTIVE ACTION: BUILDING ELECTRICAL SHALL BE BROUGHT UP TO CURRENT CODE REQUIREMENTS. 29 09-15-1993 5 Violation Details: CITY ORDINANCE 5A 205(1) 07-26-1993 VIOLATION: PAINT SAMPLES TAKEN FROM WITHIN THE STRUCTURE INDICATE LEAD CONCENTRATIONS WHICH EXCEED MAXIMUM ALLOWABLE LIMITS. CORRECTIVE ACTION: TAKE NECESSARY AND REQUIRED MEASURES TO ABATE THE LEAD PROBLEM IN ALL UNITS. CONTACT MR. DUWAYNE KDNEWKO, PUBLIC HEALTH SPECIALIST, (COUNTY OF ANDKA) AT 422-?063 FOR ASSISTANCE 30 09-i5-1993 5 Violation Details: CITY ORDINANCE fA 207 07-26-t993 VIOLATION: RETAINING WALL IN FRONT OF STRUCTURE NEAR FRONT ENTRYWAY IS CONSTRUCTED OF CORRUGATED METAL. EDGES APPEAR TO BE SHARP AND DANGEROUS CDRRECTIVEACTIDN: REMOVE EXISTING WALL AND REPLACE WITH ACCEPTABLE MATERIALS OR LANDSCAPE AREA. 31 09-15-1993 5 CITY ORDINANCE 5A 207(1) Violation Debils: VIOLAI1ON: YARD HAS NUMEROUS BARE AREAS. TREES ARE IN NEED OF TRIMMING TO ALLOW SUNLISHT Go i ~_~m b i a Date: 07-50-1995 {0PSW01) OWNER ID: 50027 Heights Fire Department Violations by Inspection From Date:07-20-1993 To Date : 07-20-1993 OWNER ORGANIZATION: C H PROPERTIES APARTMENTS CONTACT NAME: CADWALLADER~ JAKE Page PROPERTY ID: 30027 :UPANOY ID: 0 INSPECTION DATE: 07-20-19~3 DATE/NEXT INSP: 09-15-1993 Violation Follow-up Number Rest¥? Date PROPERTY NAME/DESC: 4655 5TH ORGANIZATION NAME: C H PROPERTIES INSPECTION TYPE: OCCUP CONTACT: CADWALLADER, JAkE START TIME: 1300 FINISH TIME: INSP DISTRICT: 418 PARCEL NUMBER: Violation Warning Injunction Citation Inspection Acti¥it7 Code Sec Referred To Ltr Date Date Nuiber INTO AREA FOR GROWTH OF GROUND COVER. AREA HAS 32 09-15-t993 5 CITY ORDINANCE 5A 20I(1)C 07-29-1993 Violation Details: VIOLATION: REAR LOWER BATHROOM IS MISSING REQUIRED MECHANICAL VENTILATION. CORRECTIVE ACTION: PROVIDE MECHANICAL VENTILATION FOR REAR LOWER BATHROOH TOTAL VIOLATIONS: 32 EXHIBIT N DATE: June 7, 1993 FROM: Evelyn Nygaard RE: 4655 N.E. 5th Street The structure at 4655 N.E. 5th Street lacks frost footings on all but a small part of south side. The portions of the structure that are constructed over crawl space have wood members too close to the soil. The floors in these areas sag and the. s.!ru~ct~u.r~_l members are probably deten, orated., t.. The plumbing throughout is substandard. The bathroom for the front apartment is only 28 inches wide and in order to use the lavatory you must have the door open and stand in the doorway. The shower in the rear lower apartment has an improper drain with a pipe that sticks up out of the shower pan so that water continually runs onto the floor. The floor in this area has been noted on various inspection reports as being rotted and sogg)). There does not avl>ear to,be_p.rgper drain, waste and vent piping thranohout .,,0'. A /_ia P'l~Pa3o~ The back stair (exterior) that provides the only access to the upper apartment is in poor condition and should be replaced. Structure use is non-conforming. Is being used as three-plex in an R-2 Zoning District which allows one and two family dwellings only. Multiple dwellings (three or more units) require minimum square footage of lot area of 10,000 square feet. This lot is approximately 9183 s.f. Windows are in poor condition, with peeling paint, missing putty, very poor weather protection. Tenants say units are cold in winter and hot in summer, probably due to little or no · insulation and the poor condition of windows. The furnace is very old. Only the one forced air heating unit for the three units. It is unknown as to how the heat is regulated and by whom. ~-o ~[ e ~-M~ o~T' Open junction boxes were noted in the basement. All outlets that were visible are of an ungrounded type. A licensed electrician should evaluate the entire system to determine what is required to bring the building up to code. Two 60 amp boxes service the three units and common areas. ".. EXHIBIT 0 DATE: June 7, 1993 FROM: Evelyn Nygaard RE: 4655 N.E. 5th Street The structure at 4655 N.E. 5th Street lacks frost footings on all but a small part of south side. The portions of the structure that are constructed over crawl space have wood members too close to the soil. The floors in these areas sag and the structural members are probably deteriorated. The plumbing throughout is substandard. The bathroom for the front apartment is only 28 inches wide and in order to use the lavatory you must have the door open and stand in the doorway. The shower in the rear lower apartment has an improper drain with a pipe that sticks up out of the shower pan so that water continually runs onto the floor. The floor in this area has been noted on various inspection reports as being rotted and soggy. There does not appear to be proper drain, waste and vent piping throughout. The back stair (exterior) that provides the only access to the upper apartment is in poor condition and should be replaced. Structure use is non-conforming. Is being used as three-plex in an R-2 Zoning District which allows one and two family dwellings only. Multiple dwellings (three or more units) require minimum square footage of lot area of 10,000 square feet. This lot is approximately 9183 s.f. Windows are in poor condition, with peeling paint, missing putty, very poor weather protection. Tenants say units are cold in winter and hot in summer, probably due to little or no insulation and the poor condition of windows. The furnace is very old. Only the one forced air heating unit for the three units. It is unknown as to how the heat is regulated and by whom. Open junction boxes were noted in the basement. All outlets that were visible are of an ungrounded type. A licensed electrician should evaluate the entire system to determine what is required to bring the building up to code. Two 60 amp boxes service'the three units and common areas. CITY OF MINNEAPOLIS PUU,,SE DETACH TOP PoR'nON &ND RETURN WITH YOUR REMITTANCE MAKE CHECKS PAYABLE TO: MINNEAPOLIS HEALTH DEPARTMENT EXHIBIT P 250 SOUTH FOURTH STREET ROOM 510 MINNEAPOLIS, MINNESOTA ~415 CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE NE COLUMBIA HEIGHTS MN 55421-3878 L.. BILL NO. .3'1 '1 CODE FUND-LOW ORG. 01-4540 ACCOUNT 3535 TASK ZZZ OPTION PROGRAM ELEMENT HS 450[ aJaOt~T $18.00 DESCRIPTION Lab Test PREPARED BY/DATE Bonnte K. 6/9/93 APPROVED BY/DATE ~[. B0eCK b/9/9~ RETAIN THIS OO1~ FOR YOUR I~ DESCRIP~ON AND DATE OF SER~CE AND, IF API~IOI~llATE. NAME OF PERSON REQUE$~NG ~r.R~CE: Laboratory tests perfomed by the Minneapolis Health Department Laboratory for the City of Columbia Heights on June 9, [993. One patnt sample for lead - $[8.00 each Amount Due: $18.00 DUE AND PAYABLE UPON RECEIPT ACCOUNTING SECTION - 67~-3794 CUSTOMERS CX:)PY BILL NO. '13,1.1 MINNEAPOLIS HEALTH DEPARTMENT LABORATORY CHEMICAL ANALYSIS FOR LEAD ALL)~A. BLE L!~T FOR LEP, D !N EXHIBIT q ~ITY,0F COLUHBIA I~IGHTS ~0~/( ~STUART ~. ~ERSON, CI~ ~NAGE~ SUBJ~~ICENSING OF NON-CO~O~ING BUILDINGS DATE= $EPTE~ER 27, 1~91 Several weeks ago, we held a discussion on the subject of licensing non- conforming houses. This discussion arose out of the house at 4417 Fifth Street NE which has a stairway which is nonconforming. This subject vas reviewed with our City Attorney. The Attorney has advised me in the strongest possible terms that the City should not issues licenses to non-conforming dwellings. The issuance of the license has an implied meaning that the building is safe and in compliance with local building laws. Should an accident occur at this location, there is no doubt in the Attorney's mind that we would be sued and that we would have very limited grounds to base defense on. Based on the Attorney's recommendation, we will not be licensing non-conforming homes. Such rental property will have to be brought into compliance or turned into owner-occupied dwellings. If you have any questions, please feel free to contact me. S~A:bj cc: Jeff Janacek City Manager (2) PLANNING AND ZONING COMMISSION SPECIAL MEETING - MINUTES FEBRUARY 22, 1994 PAGE 1 The special meeting of the Planning and Zoning Commission held February 22, 1994 was called to order at 6:00 p.m. Members present were Fowler, Hanson, Larson, Peterson and Szurek. Also present were Evelyn Nygaard (Building/Zoning Administrator) and LeAnn Bocwinski (representing the City Attorney's Office). Amendment to Site Plan Case #9402-07 Stiles Sports Bars, Inc. d/b/a BoxSeat Restaurant 4005 Central Avenue Evelyn Nygaard presented the problem existing at the Columbia Heights Mall regarding the Box Seat Restaurant and Sports Bar soon to open at 4005 Central Avenue. She stated that the exit on the west side of the building (facing the parking lot) needs alteration to provide a landing on both sides of the doorway. She explained that the problem was addressed on the construction drawings, but, due to a lack of communication between owner and contractor, this has not been resolved as of this date. Patrick Fisher of Wolfpack Properties, representing the owners of Columbia Heights Mall, was present along with Dan Stiles of the BoxSeat Restaurant to request assistance from the Planning and Zoning Commission to determine the best method to fulfill the requirements of the State Building Code as it pertains to exits and required landings. A number of options were discussed. Mr. Fisher stated he would prefer to not have the landing set inside the building so as to avoid any security problems such as people sleeping inside the doorway. He explained that this exit on the west side of the building would only be utilized as an emergency exit, not to enter the building. The main entrance would be on the 40th Avenue side of the building, and is handicap accessible. Mr. Fisher also stated that if any material changes are made to the Mall, some of the tenant leases require him to gain tenant approval of the proposed changes. However, in this case, his lawyers' opinion was that this would not require tenant approval. Commissioner Larson felt the main concern was the safety of senior citizens and the general public walking on the adjacent sidewalk indicating that any change in elevation in the sidewalk area be very well marked. It was agreed that the door be set into the wall a minimum of fourteen (14) inches. A concrete landing of forty-four (44) inches out from the face of the building would be installed with one step down on the south end of the landing. A railing will be required oa the north and west side of the landing to direct the flow of travel out the door and to the left toward 40th Avenue. This method would cause minimal encroachment on the existing sidewalk and would still leave ample walkway around the landing. Motion by Larson, seconded by Peterson, to approve the amendment to the site plan as developed and agreed upon at this meeting by the owner, tenant, City Staff and Commission members regarding alterations to the west exit to conform to the Building Code. Roll Call: All Ayes. PLANNING AND ZONING COMMISSION SPECIAL MEETING - MINUTES FEBRUARY 22, 1994 PAGE 2 Motion by Fowler, seconded by Larson, to adjourn the meeting at 6:35 p.m. Roll Call: All Ayes. Respect full/y/sub m itted, ~ ~ Kathryn Pepin Secretary to the Planning and Zoning Commission kp PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL 5, 1994 PAGE 1 The Planning and Zoning Commission of April 5, 1994 was called to order at 7:00 p.m. Members present were Hanson, Fowler, Larson, Peterson and Szurek. Also present were Evelyn Nygaard (Building/Zoning Administrator), Don Schneider (Director of H.R.A./City Planner) and Mark Gilbert (representing the City Attorney's office). Motion by Larson, seconded by Fowler, to approve the minutes from the meetings of February 1 and 22, 1994 as presented in writing. Roll Call: All Ayes. Public Hearing Conditional Use Permit Case #9404-08 Columbia Heights Ace Hardware 2261 N.E. 37th Avenue Columbia Heights, Mn. Evelyn Nygaard presented the request of the Columbia Heights Ace Hardware for a Conditional Use Permit to allow the operation of a 48' x 24' tent for the sales of flowers and green plants in the parking lot of their store at 2261 N.E. 37th Avenue from April 15 to July 1, 1994. She stated that the operation is similar to the 1993 operation that was approved. A memo was submitted from the Fire Department regarding requirements under Article 32 of the Minnesota Uniform Fire Code pertaining to tents, canopies and temporary membrane structures. No one was in attendance from Ace Hardware to address these concerns. Evelyn Nygaard stated that she would advise the applicants from Ace Hardware of these requirements. Motion by Fowler, seconded by Peterson, to recommend to the City Council the approval of the Conditional Use Permit to allow a temporary tent in the parking lot of 2261 N.E. 37th Avenue provided all requirements of Article 32 of the Minnesota Uniform Fire Code are addressed and that a $500 deposit is submitted to the City prior to the installation of the tent. Roll Call: All Ayes. **THIS CASE WILL APPEAR ON THE CITY coUNCIL AGENDA FOR APRIL 11, 1994. Bo Public Hearing Conditional Use Permit Case #9404-09 Sharon Crockett 3815 Reservoir Boulevard Columbia Heights, Mn. Evelyn Nygaard presented the request of Sharon Crockett of 3815 Reservoir Boulevard for a Conditional Use Port'it to allow the construction of a 12' x 12' utility building in the rear yard. She stated that a former detached garage was destroyed by fire last year. She stated that accessory buildings other than residential garages that are over 120 square feet are required to have a Conditional Use Permit. Motion by Peterson, seconded by Larson, to recommend to the City Council the approval of the Conditional Use Permit for 3815 Reservoir Boulevard to construct a 12' x 12' utility building PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL 5, 1994 PAGE 2 provided all setbacks are met for its construction. **THIS CASE TO APPEAR ON THE APRIL 11, 1994 CITY COUNCIL AGENDA. Co Public Hearing Special Purpose Fence Case #9404-10 Michael McKernon 4318 Washington Street Columbia Heights, Mn. Evelyn Nygaard presented the request of Michael McKernon for permission to install a six (6) foot high solid board special purpose fence across the rear of the lot at 4318 Washington Street and to fence from the wall line of the house northward to the existing six foot high board fence at 4326 Washington Street and, on the south side of the house from the wall line extending to the existing fence at 4312 Washington Street. She informed the Commission that letters of consent from both adjacent properties have been submitted. Motion by Larson, seconded by Peterson, to recommend to the City Council the approval of the six foot high special purpose fence at 4318 Washington Street as requested. Roll Call: All Ayes. **THIS CASE WILL APPEAR ON THE CITY COUNCIL AGENDA FOR APRIL 11, 1994. Public Hearing Variance Case #9404-11 Bruce Fischbach 4212 Washington Street N.E. Columbia Heights, Mn. Evelyn Nygaard presented the request of Mr. and Mrs. Fischbach for a variance to allow a non- conforming duplex on a lot having less than the required 8,400 square foot of land area. She explained that a building permit to construct an apartment on the upper level of this building was issued in January of 1990. The permit stated ~non-conforming use, previously in existance". Records in the City Water Department indicate this building was never billed as a duplex. ~ Ms. Nygaard informed the Commission that the building permit was renewed in September of 1992 as the work was not completed. That permit has now expired and the work is not completed. She stated the Mnon-conforming~ section of the Zoning Ordinance requires that, if the non-conforming use ceases for six months, the use must be brought into conformance. She felt the Fischback's have made a considerable investment which was initially approved by the former building inspector. If they are unable to use the building as a duplex, they would incur considerable costs to return the building to a single family use. Mr. and Mrs. Fischbach were present and stated that the rental unit will be a one-bedroom unit and that there is a two car garage as well as two other parking spaces provided on the lot. Dave Peterson of 4226 N.E. 7th Street stated that he realizes that a lot of money has been spent in the remodel of the rental unit. However, he is opposed to allowing two family dwellings on a forty foot lot and that the City would be setting a precedent in this case. He stated his opposition to the rental unit on the second floor. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL 5, 1994 PAGE 3 John Lonsky of 4209 Washington Street stated his support for the Fischbach's and the remodel of the second floor rental unit. He stated that the unit had been in existance as long as he could remember. Mrs. Adam Chudek of 4208 Washington Street also voiced her support stating the upper portion of the house at 4212 Washington Street had been rental until the Fischbach's purchased the property. Motion by Fowler, seconded by Larson, to recommend to the City Council the approval of the variance to allow a non-conforming two family dwelling at 4212 Washington Street with the provision that, if the structure was ever damaged to 50% or more of its fair market value, the variance would be null and void and use Of the land would be required to be only for a single family dwelling. Roll Call: All Ayes. **THIS CASE WILL APPEAR ON THE APRIL 11, 1994 CITY COUNCIL AGENDA. Public Hearing Variance Case #9404-12 Dan Stiles/Boxseat Restaurant 4005 Central Avenue N.E. Columbia Heights, Mn. Evelyn Nygaard presented the request of Mr. Stiles for the Boxseat Restaurant at 4005 Central Avenue for a variance of 20 square feet to allow a total of 100 square feet of wall signage. She explained that the Sign Ordinance section for the Central Business District allows a maximum of two square feet per front foot of building or portion thereof. The Boxseat Restaurant has 40 lineal feet of frontage and would be entitled to a total of 80 square feet of signage. The original tenant, Bishops Restaurant, had more frontage and was entitled to 100 square feet of wall signage. When that tenant space was split, the signage was not changed in size. Mr. Stiles was in attendance and indicated that the signage he is proposing will be the same as what has been there previously. If he has to make changes, it could be costly as it involves a canopy. Motion by Larson, seconded by Peterson, to recommend to the City Council the approval of the 20 square foot sign variance to allow a total of 100 square feet of wall signage at 4005 Central Avenue due to the hardship of the location of the business on the lot. Roll Call: All Ayes. **THIS CASE WILL APPEAR ON THE APRIL 11, 1994 CITY COUNCIL AGENDA. Fo Public Hearing Variance Case #9404-13 Columbia Park Clinic 4000 Central Avenue Columbia Heights, Mn. This case has been withdrawn as proposed wall signage will be in compliance. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL 5, 1994 PAGE 4 Go Public Hearing Conditional Use Permit Case #9404-14 Wallace Auto Parts 4807 University Avenue Columbia Heights, Mn. Evelyn Nygaard presented the request of Wallace Auto Parts for a Conditional Use Permit to allow a truck/trailer rental operation of a limited number of vehicles (3 trucks/3 trailers) on a designated area of their property located at 4807 University Avenue. Mr. Schnedecker, owner of Wallace Auto Parts, stated that the rental area would be in the northeast corner of the property behind the "radiator building". Staff recommended that the signage be examined for conformance to the Sign Ordinance and that, due to this proposed intensification of the business, the signage must conform. Motion by Peterson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit to allow a truck/trailer rental operation at 4807 University Avenue limited to a total of six (6) vehicles on site and that all signage be brought into conformance with the Sign Ordinance. Roll Call: All Ayes. **THIS CASE TO APPEAR ON THE APRIL 11, 1994 CITY COUNCIL AGENDA. Ho Public Hearing Variance Case #9404-15 James and Renee Kelly RE: 4219 Stinson Boulevard Columbia Heights, Mn. Evelyn Nygaard presented the request of James and Renee Kelly for a front yard setback variance of 84.31 feet to locate the front of their proposed house at 4219 Stinson Boulevard at a distance of 134.31 feet from the front property line. She stated that this would allow them to build the new home in line with the existing homes in the area. Section 9.116(16)(b) of the Zoning Ordinance states "In any "R" District where the average depth of the front yard for buildings within 200 feet of the lot in question and within the same block front is lesser or greater than that required by Ordinance, the required front yard for the lot in question shall be the average plus or minus 10% of the depth; however, the depth of the required front yard shall not be less than 10 feet nor more than fifty feet." She felt a hardship would exist as all other homes in the immediate area are set farther back on the lot in excess of the maximum fifty foot frontage. It was the concensus of the Commission members that the location of the house as required by Ordinance would look strange. Motion by Larson, seconded by Peterson, to recommend to the City Council the approval of the 84.31 foot front yard setback variance at 4219 Stinson Boulevard due to the unusual circumstances of all other homes in the immediate area being in excess of the maximum fifty foot frontage. Roll Call: All Ayes. **THIS CASE TO APPEAR ON THE APRIL 11, 1994 CITY COUNCIL AGENDA. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL 5, 1994 PAGE 5 STAFF REPORTS. A. Staff presented draft amendments to the Zoning Ordinance pertaining to Home Occupations. Staff spent considerable time reviewing ordinances from other cities pertaining to how home occupations are regulated. Due to a number of inquiries from home owners related to the operation of various businesses from the home as well as a request from the Mayor, Staff has prepared these amendments so that the Ordinance can be updated and the moratorium lifted. It was the concensus of the Commissioners that a need exists to have specific guidelines pertaining to the operation of home occupations as more and more people are finding it necessary to conduct business from the home. Motion by Larson, seconded by Fowler, to recommend to the City Council the following amendments to the Zoning Ordinance pertaining to Home Occupations: Section 1: Section 9.103(31) of Ordinance 853, City Code of 1977, which currently reads as follows, to wit: 9.103(31) Home Occupations: Any gainful occupation meeting all of the following requirements: When engaged in only by persons residing in the dwelling, which does not require additional parking, when evidence of the occupation is not visible from the street, when the principal structure becomes the base of operation for that occupation, and when not involving the retail sales on the site of products produced off the site. is herewith amended to read as follows: 9.103(31) Home Occupation: Any gainful occupation or profession engaged in by an occupant of a dwelling unit. Such use must be clearly incidental and secondary to the principal use of the dwelling for residential purposes and shall not change the residential character of the dwelling or have an adverse effect on adjacent properties nor constitute a nuisance or safety hazard. Section 2: Section 9.107(3)(d) of Ordinance 853, City Code of 1977, which currently reads as follows, to wit: 9.!07(3)(d) Home Occupations subject to an annual renewal and reapplicatlon if it has changed in scale or character. is herewith amended to read as follows: 9.107(3)(d) Home Occupations, subject to the following requirements: 1. The home occupation is clearly incidental and secondary to the residential use of the property and does not change the character thereof. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL 5, 1994 PAGE 6 2. Only members of the immediate family residing on the premises shall be engaged in such home occupation. 3. No outside storage of products, materials, or equipment connected with the home occupation is permitted. 4. The home occupation must be conducted entirely within the principal building. The entrance to the space denoted to the home occupation shall be within the dwelling. 5. No interior or exterior alterations and no construction features shall be permitted which are not customarily found in a dwelling. 6. The home occupation shall meet all applicable fire and building codes as well as any other applicable City, State or Federal regulations. 7. At no time shall the home occupation generate traffic or parking that exceeds the type and level which typically service single family residences as regulated under 9.116 of the Zoning Ordinance Parking requirements. Such traffic and parking shall not constitute a nuisance or safety hazard. No such parking facilities shall be provided within any required front or side yard, except upon an established blacktop or concrete driveway. 8. Signage pertaining to the home occupation will be allowed on the premises not to exceed one square foot and provided it be attached flat to the wall of the structure and not be illuminated. 9. Specific activities prohibited in residential zoning districts: A. The repair, whether for consideration or not, of motor vehicles which are not registered to a resident of the dwelling on the property where the repair is made or to a member of the immediate family. B. Massage establishments, including those for therapeutic massage and acupuncture, or escort services. C. Retail sales. D. Manufacturing operations. E. Animal hospitals and kennels. Section 3: Section 9.107(2)(g) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.!07(2)(g): Home occupations subject to an annual renewal and reapplication if it has changed in scale or character. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL 5, 1994 PAGE 7 is herewith amended to read as follows: ~ Any home occupation which does not meet the specific requirements for a permitted home occupation as defined in 9.107(3)(d) and to include the following: 1. One employee may be allowed if the applicant can satisfactorily prove unusual or unique conditions for the need of one employee and that this exception would not compromise the intent of this code. Prior to approval of the Conditional Use Permit, it shall be found that the home occupation would not otherwise require a Conditional Use Permit and that such impact of the home occupation on the surrounding neighborhood is no greater than that of a home occupation without such employee that requires a Conditional Use Permit. 2. If the home occupation is conducted in the garage, the minimum amount of required garage space must be maintained as garage space. 3. Conditional Use Permits for home occUpations shall not run with the property, shall not be transferable from one person to another, and are subject to review if the use changes in scale or character. Roll Call: All Ayes. B. Don Schneider updated the Planning and Zoning Commission regarding the Sheffield Area stating the target block included the 4600 block of Fillmore and Pierce Streets consisting of 20 lots. The proposal is to reduce the area to 16 lots, remove the alley and rezone to R-1 to construct single family dwellings. He stated that the City currently owns 15 of the 20 duplexes in the area in addition to three outside of the target area. Mr. Schneider sought the Commis- sions feeling regarding the construction of townhouses in this area. It was the concensus of the Commission that townhouses not be allowed as they could end up being rental. The Commissioners preferred the larger lots and no alleys. Motion by Larson, seconded by Peterson, to adjourn the meeting at 8:15 p.m. Roll Call: All Ayes. Kathrpn Pepin // ~/ Secretary to the Planning and Zoning Commission kp CITY UNITY DAY RESOLUTION WHEREAS, the City of is a member of the League of Minnesota Cities; and WHEREAS, Thursday, April 21 1994 is Minnesota Cities Unity Day; WHEREAS, cities working together have established the League of Minnesota Cities action agenda for the 1994 session of the legislative; and WHEREAS, in the closing days of the 1994 session many of these issues remain unresolved; NOW THEREFORE, BE IT RESOLVED BY THE CITY OF , that: I. The Legislature and Governor restore the shortfall in the Local Government Trust Fund which they created so that there will be no cuts in government aid (LGA) and homestead agricultural aid credit (HACA) in 1994, and provide reliable additional funding for LGA and HACA in future years to preserve the fiscal stability of cities; 2. Preserve and improve the ability of cities to expand their boundaries in order to provide city services to all who need them; 3. Remove the aid penalties in manufacturing and redevelopment districts so that cities will not be penaliTed for improving their local economies. 4. Increase funding for roads and transit; 5. Establish a new program to clean up landfills and adequately fund pollution clean up grants and; 6. Support the other legislative initiatives of the League of Minnesota Cities. (Note: Send copies of this resolution to your Legislators and the Governor). NEWS For Immediate Release For more information call Duke Addicks, Director of Intergovernmental Relations, League of Minnesota Cities (612) 490-5600. LEAGUE OF MINNESOTA CITIES PRESIDENT DECLARES CITY UNITY DAY. "Thursday, April 21st, will be the first City Unity Day." League of Minnesota Cities President and Mayor of St. Cloud Chuck Winkelman declared. "The League of Cities Board of Directors has authorized a City Unity Rally at the State Capitol to demonstrate that all city officials throughout the state are working together to improve the delivery of city services to the over four million people who live, work and receive an education in one of our communities." The city of at its meeting on the declaration of Cities Unity Day, according to Mayor joined in "Residents of Minnesota Cities appreciate the ability of cities to provide services at a reasonable cost," League President Winkleman continued. "Drinkable water, plowed and maintained streets, sanitary sewer systems, parks and recreation programs, police and fire protection are all taken for granted. But city government leaders are also working to improve the local economy, ensuring that there are decent jobs and adequate housing for all." "To do this, city government needs fiscal stability," Winkelman adds, "Every city would like to be fiscally independent from state assistance, but the local property tax base often is inadequate to provide the financial resources to achieve this goal. The state contributes about five percent (just over five hundred million dollars) of its annual revenues to help cities maintain these services. This assistance to cities, in the form of homestead agricultural credit aid and local government aid, helps us to keep property taxes down." "If the Legislature and the Governor would help us strengthen our own local economies we could rely even less on state aids, and an improved property tax base would mean lower taxes for all." -over- League of Minnesota Cities 3490 Lexington Avenue North S~ ?au~ M~ 55~ (612) 490-5600 CITY UNITY DAY RALLY TItURSDAY, APRIl. 21 9:00 a.m. Coffee and Rolls 9:30 to 11:30 a.m. Briefing Then walk to the Capitol to confront our Legislators outside the Senate and House Chambers. Meet at the Kelly Inn near the State Capitol in St. Paul Find out how the Legislature will affect cities in the closing days of the 1994 session. Tell your legislators how they can help cities achieve fiscal stability and improve their local economy. THIS WILL BE THE CRITICAL TIME WHEN THE OMNIBUS TAX BIIJJ WI-IICH MAY OR MAY NOT DEAL ADEQUATELY WITH OUR ISSUES IS BEING FINALIZED. Your presence will strongly influence the outcome of this legislative session. We hope that one or two persons from every city in the state will attend. Return the registration below to Julie Johns, Legislative Secretary at the League. YES.* WE'RE COMING TO ST. PAUL TO THE LEAGUE OF MINNF_SOTA CITIES CITY UNITY DAY RALLY. City Name Name Name (please print or type) Registration Fee $5 in advance, $5 at the door. (Please make advance registration ff at all possible so we can have an adequate number of briefing papers) Make check payable and mail to: League of Minnesota Cities Attn: Finance Department 3490 Lexington Avenue North St. Paul, MN 55126 CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: Communications OttIGiNATING DEPT.: CITY MANAGEK NO: 7 Planning and Zoning APPROVAL ITEM: Cond. Use Permit, Ace Hardware . '. BY: Evelyn Nygaard J/P-- BY:~~ NO: Case ~9404-08, 2261 N.E. $Tth Ave. DATE: April 6, 1994 The Planning and Zoning Commission reviewed the request of Ace Hardware for a Conditional Use Permit to allow the installation of a sales tent for the sales of green and flowering plants in the parking lot of 2261 N.E. 37th Avenue from April 15 through July 1, 1994. The operation would be the same as approved in 1993. Concerns of the Fire Department were reviewed pertaining to Article 32 of the Minnesota Uniform Fire Code regarding tents, canopies and temporary membrane structures. No one was present from Ace Hardware. Evelyn Nygaard informed the Commission that she would inform the owners of Ace Hardware of the requirements. The Planning and Zoning Commission unanimously recommend approval of the Conditional Use Permit provided a $500 deposit is submitted to the City prior to installation of the tent and provided that all requirements of Article 32 of the Minnesota Uniform Fire Code are addressed. RECOMMENDED MOTION: Move to approve the Conditional Use Permit for Ace Hardware at 2261 N.E. 37th Avenue for the operation of a sales tent in the parking lot from April 15 through July 1, 1994 provided a $500 deposit is submitted to the City prior to installation of the tent and that all requirements of Article 32 of the Minnesota Uniform Fire Code are addressed. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS A_pplication For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date: Case No: Fee: $50.00 Receipt No: 1. Street Address of Subject Property: 226] N.E. q7th A~,~n,,~ 2. Legal Description of Subject Property: 5. Description of Request: Conditional Use Permit Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning Proposed Use to allow the erection of a 48'x24' tent in the parking lot Reason for Request: for the purpose of the sale of flowering and green plants from Apri],.9~.~ to~-c~ i . / .~$/ ~ 8. Exhibits Submitted (maps, diagrams, etc.) AcknowledRment and SiRnature: The undersisned hereby represents upon all of the penalties of law, for the pu[pose of inducin~ the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of Hinnesota. ,~ignature of Applicant:~~ ~_Ar-~ ~ ' Date: ~-~-\- ~. ~ ' Taken By: ~J The Garden Mart retail greenhouse trans- forms parking lot space into a complete, outdoor garden center. Combining plant protection and customer comfort, the Garden Mart extends the selling season by reducing product shrinkage. Easy set up and tear down make the Garden Mart an ideal temporary selling structure. Poly water-filled tubes or concrete blocks anchor the steel hoop structure, eliminating the need for perma- nent footings. Collapsible sidewalks provide natural ventilation during warm weather and insulation against early spring frost, Multi-level benches display products while also storing inventory. The Garden Mart measures 21-feet wide and comes in lengths of 48, 60 and 96 feet. For more information on the Garden Mart, contact Poly-Tex, Inc., P.O. Box 458, Castle Rock, MN 55010, or call 800-852-3443. Roger Schuttz, Store Development, 708-990-6495 28 COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET N.E. COLUMBIA HEIGHTS, MN 55421 DATE: 'April'4, 1994 TO: Evelyn Nygaard, Building/Zoning Administrator FROM: Keith Flermoen, Fire Inspector ~ RE: Ace Hardware, 2~61N.E. 37th Avenue Case #9404-08, Conditional Use Permit Request The requirements for Article 32 of the Minnesota Uniform Fi. re Code: "Tents, canopies and temporary membrane structures shalt apply." Enclosed are highlighted sections that are pertinent to the proposed Ace Hardware greenhouse tent. 1~1 UNIFORM FIRE CODE ~.101-32.106 TENTS, CA'NOPIES AND TEM_P_O_RARY MEMBRANE STRUCTUREt5 ~Sec. ~l. lO1. Tent~ m~,d temporary membr~,e stmctm~ ~~n m'g~m excess ,e/200 ~lu~re feet' and ca~ot~es in excess of 400 ~u~re feet ~h~l be in accorda~x~ ~.~kh ~ ~-ticle. O-Definitions Se~ 32.162. (a) C, eaeral. For definitions of AWNINGS, TEMPORARY MEIviBRANE STRUC'TUR.E and TENT, see Article Co) Limited Application. For the purpose of this article, certain terms are defined as follows: · ASSEMBLY is the gathering together of 10 or more persons for deliberation, Oeducation, instruction, worship, entertainment, amusement, drinking or dining establishments, or awaiting transportation. CANOPY is a temporary structure, enclosure or shelter constructed of fabric or pliable material supported by any manner except by air or the contents it protects and is open, without sidewalls or drops, on 75 percent or more of the perimeter. ) TEMPORARY STRUCTURE is an enclosure or shelter constructed materials as described in this article and erected for a period of less than 150 days. Permits Sec. 32.]03. For permits to erect tents, temporary membrane structures or *) canopies, see Section 4.108. Use Period Sec. 32.104. The usc of tents, canopies or temporary nmmbranc sumctures shall not exceed a use period of 180 days within a t 2-month period on a single premise. Locations, Access O ..... · ___..-a,~ ,~4Ul'laDle I~O. :~z.zuo-,-.. ru,.. ~ ., , ..;- ~ No. 32.t05-A. '~ ~xrnished to the chief upon r~luest. Air-supported and air-inflated sumctures shall have the design and consm~ctio, n of the fabric envelope, the method of anchoring and inflation systems m accordance with the Building Code. See U.B.C. Appendix Chapter 55. 1991 UNIFORM FIRE CODE 1. 200 to ~ square feet of floor ~rea: One 2-A:10-B:C. (b) Fire ex~~ ~ ~ ~ for each kitchen, mess hall, power generator or lransformer, locations where flammable o~ combu~dble liquids are uaed, and other locations in accordat~ with U.F.C. Standard No. lO-1. (c) At least ore 40-B:C-med fire extinguisher ~ be provided for each kitchen, mess hall, power generator or uansformer and at locations where flammable or combustible liquids rare used, ~ or dispeosed. (d) O~er ~ ~ ~ be maintained at the ~ite a~ t~quired by tt~e chief. 1~1 UNIFORM FIRE CODE 32.110-32.114 ~t~ndby Personnel Sec. 32.110. Qualified per'~ms necessaxy m ~e~ ~ ~ ~l ~ ~vi~ ~ ~ ~ ~v~ by ~ ~ (a) ~ ~ ~ ~ ~ ~ ~~Y ~ ~~l~~~t~t~~ 1~ f~ ~ e~t. ~ (c) O~nin~. ~t ~gs ~ ~n~ ~I ~ ~n ~s ~v~ by a ~-~t c~, ~vid~: 1. S~d c~s s~l ~ ~ s~g ~ a ~ s~ ~ s~ s~l ~ a ~ of ~ f~t ~ve ~ fl~r level ~ ~ e~t. ~ ~ ~1 ~ ~ ~g~ ~ ~n ~n, ~ ~ of ~ ~ ~1 ~ct ~ 2. S~d c~ sh~l ~ of~lor, ~lom,~g ~ ~ ~1~ of~ ~t. of exit ~veL To avoid ~ous ~ssu~ loss, such d~m ~1 ~ auto~c clos~g ~st ~g ~ss~. ~ ~ ~ ~ ~ ~ ~ ~ ~) ~ ~les ~v~g ~ ~d~ of not less ~ ~ ~s s~l ~ ~vid~ ~ ~1 ~g ~, ~d ~ wid~ s~l ~ ~ssively ~ ~ ~d~to ~vi~ at ~ ~ ~t less ~ 1 f~of~sle~d~ f~hSO~ns ~ by such ~ste at ~ ~t. ~ ~ ~ Wa~ ,,~ ~!!~~~~~~~~waYs ~ ~ ~ v ~ ~ ~ a ~blic way. ~ ~ f~e ~ fl~ ~vel w~e s~ is ~api~. F~ ~u~ for ~ ~ ~ f~ e~t si~ by ~ 32.114 ~). ~R Signs ~ays ~ w~ ~ ~ m cl~y ~ ~ ~ ofe~ ~n ~ e~t ~ ~ ~t 1~ of ~ ~ ~. ~) ~umln.~. ~it si~ ~ ~, ~ ~ ~ ~ s~c- ~ ~ ~t 1~ over 1~ ~ ~1 ~ of~ ~v~ g~-l~us ~2.114-32.119 1991 UNIFORM FIRE CODE ~ or sl~l be intemelly or externally ill~ by fixtures supplied in the fol- lowin~ raanner: 1. Two separate circuits, one of which shall be separate from all other circuits, {~ for occupant loa~is of 300 or less. 2. Two separate sources of power, coe of which shall be an approved emergen- cy system, ~ be provided when the occupant loadexceeds 300. Emergency sys- ~ shall be supplied from storage batxeries or o~-site gener~or set~ and the system shall be ir~alled in accordance with the Electrical Code. ?4Mxklwm Occupent LMd ~) ~' Seating Arrangements HMting and C~)oking Equlprnent Sec. 32.11'/. (a) General Heating and cooking equipment shall be in accor- dance with the Mechanic~l Code or shall be as approved by the chief. (b) Vents. Gas-, sotid- and liquid-fuel-burning equipment shall be vented to the outside air by means of a flue or vent approved for use with type of equipment used and in such a manner that no portion of the tent, canopy or temporary mem- brane structure is within 12 inches of the flue or vent. Vents for solid-fuel-burning equipment stu~11 be equipped with spark arrestors having openings no larger than 1/4-inch wire mesh. (c) Location. Heating and cooking equipment shall no~ be located wict~n 10 feet of exits, aisles, passageways or comestible materials. Gas-, solid- and liquid-fuel-bu~ing cooking equipment located outside of a tent~ ~y or temporary membrane structure shall not be located within 30 feet of such structures. ~ ~m~ witu ~ s2. ~) Ve~*tatiou Removal. Weeds mxl flammable vegetation shall be removed from the m'ea occupied by · tent, canopy or temporary membrane smacture and from areas ~ljacent 1o c~ within 30 feet of such structures. 1991 UNIFORM F~RE CODE 32.119-32.120, 32.105-A ~r~Y~r~'~e m~mres. ' ' ~-(c) Floor Surfaces. The floor surface inside, and the grounds adjacent to or within 30 feet outside of tents, canopies and temporary rnemtmme smactures, shall be kept free and clear of combustible waste. Such waste shall be stored in approved containers until r~moved from the premises. EXCEPTION: The distance specified in the su~-~ioos rr~y be reduced by the chief where, in the chief's ~pinino. ~leclu~e s~fely h~s been provided. Rubbish shall not be burned on the premises. (d) Burning. H~.~rdous G,,~s in Balloons Sec. 32.120. Balloons and other similar devices that a~ ~led with toxic, explosive or flammable gases shall not be permitted in or adjacent to a tent, canopy or temporary membrane structure. ~) .~'ABLE NO. ~2.105-A~{.OCATION, ACCESS AND PARKING FOR TENTS, CANOPIES AND TEMPORARY MEMBRANE STRUCTURES blINIMUM SEPARATION FRO,M ANY PROPERTY MINIMU~ MINIMUM ~A~ES ~E, BUI~NG, RRE ~ ~E PARKING ~ER ~, CA~Y, A~E~ A~6tLES ~ ~ AR~ ~ ~M~ARY ~ADWAY O~ER I~RNAL ~ ~) ~B~NE ~RE~ ~O~~ ~B~ ~ ~5,~ ~ f~t2 12 f~t e~ ~ 5,~ 1 - 15,~ ~ f~t2 ~ f~t ~ f~t ~ 15,~ ~f~t2 12 f~t ~ f~t 2Tents, c~nopies ~ temporary membrane slruclures may be r~parated fr~nx, each caher by · minimum of 10 feet or the required exit width, whichever is greater, when the accumu- lated area of ~jacem lents, canopies, er ~emporsry memta-~.-,e s=uctu~s is less than I ~,000 square feet. ~A f'u'e access roadway in acco~lance with Article 10, Divisioe IL is required when deemed ~_esary by the chief. 32.111.A 1991 UNIFORM FIRE CODE ~ TliMPORARY MEMBRANE STRI.tOTURES~ Over 3,000 7 8 ~The Wtal width °f exits in feet ~'aall no~ be le~ than the iota/~t 1o~ ,erred divkied by 50. Such width ofex/~s rdmll be divided appror, hamely equally among ~he m ex- its. 0 0 0 0 CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Planning and Zoning APPROVAL ITEM: Cond. Use Permit, Sharon Crockett BY: Evelyn Nygaard ~ B~ NO: Case ~9404-09, 3815 Reservoir Blvd. DATE: April 6, 1994 The Planning and Zoning Commission reviewed the request of Sharon Crockett for a Conditional Use Permit to allow the construction of a 12' x 12' storage building in the rear of her property at 3815 Reservoir Boulevard. An existing garage was destroyed by fire last year and was recently demolished. Accessory buildings, other than residential garages that are over 120 square feet are required to have a Conditional Use Permit. The Planning and Zoning Commission recommend approval of the request for the Conditional Use Permit provided all setback requirements for the construction of the new building are met. RECOMMENDED MOTION: Move to approve the Conditional Use Permit request for 3815 Reservoir Boulevard to allow the construction of a 12' x 12' storage building in the rear of the property. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Application For: Rezoning Variance Privacy Pence Use Permit Conditional Subdivision Approval Site Plan Approval Other Application Date: 3-/- ~/ 2. Legal Description of Subject Property:, Description of Request: ~7~ Owner: Address: Phone: 6. Zoning: Applicable City Ordinance Number Present Zoning Present Use 7. Reason for Request: Section Proposed Zoning, Proposed Use Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights of the State ~ Minnesota. and the laws Taken By: P.02 FROM DATE ME~0RANDUM EVELYN NYGAARD, BUILDING/ZONING ADMINZSTRATOR~ LEE ANN BOCWINSKI, ASST. CITY ATTORNEY MA~H 1, 1994 PRIVATE GARAGES oUr conversation, the City has decided to iadopt ia policy Howe~er, ~ho~e ~gze ~amz~y ~ ~ho~ld ~st-da=e ~e Ordinance ~ rebuil~ ~e garage :antially ~amaged or ~estroye~. CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Planning and Zoning APPROVAL ITEM: Cond. Use Permit, Wallace Auto Parts BY: Evelyn Nygaardc~ NO: Case #9404-14, 4807 University Ave. DATE: April 6, 1994 The Planning and Zoning Commission reviewed the request of Wallace Auto Parts for a Conditional Use Permit to allow a truck/trailer rental operation in the parking lot at 4807 University Avenue. This operation would consist of a limited number of vehicles (three trucks, three trailers) in the designated area. Evelyn Nygaard stated that, due to this intensification of the operation on this lot, the business would be required to bring all existing signage into conformance with the Sign Ordinance according to Section 9.117A(2)(b). The Planning and Zoning Commission recommend approval of the Conditional Use Permit to allow a truck/trailer rental operation at 4807 University Avenue limited to six (6) units on site and that all signage be brought into compliance. RECOMMENDED MOTION: Move to approve the request by Wallace Auto Parts for a Conditional Use Permit to allow a truck/trailer rental operation on a limited basis on property located at 4807 University Avenue. COUNCIL ACTION: G~TY OF GOLU~BIA HEIGHTS ~pplication For: Rezoning -- Variance -- Privacy Fence Conditional Use Permit _i'~,, Subdivision Approval __ Site Plan Approval Other 'Street Address of Subject Property: y~07 2. Legal Description of Subject Property: Applic ant: Address.: Phone, O~e r: Address: Phone: Description of Request: ~ F,~e~- ~4- ~t~44r-/-e.-m Zoning: Applicable City Ordinance Number Present Zoning Present Use Reason for Request: Section Proposed Zoning Proposed Use 8. 'Exhibits Submitted (maps, diagrams, etc.) e AcknowledKment and Si~nature: The understEned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of~innes°ta' ,~/, /~/ Taken By=_ 1~ 12. o L CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Planning and Zoning APPROVAL ITEM: Spec.Purpose Fence, M. McKernon BY: Evelyn Nygaard ~ BY~ oT.s . NO: Case $9404-10, 4318 Washingt DATE: April 6, 1994 The Planning and Zoning Commission reviewed the request of Michael McKernon of 4318 Washington Street to install a solid board privacy fence across the rear of his property, to fence from the wall line of his home northward'to the existing six foot high board fence located at 4326 Washington Street and from the wall line of his home on the south side to connect to the existing wood fence located at 4312 Washington Street. The Planning and Zoning Commission recommend approval of the special purpose fence installation at 4318 Washington Street. RECOMMENDED MOTION: Move to approve the request for a six foot high special purpose fence in the rear and side yards of 4318 Washington Street. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Application For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other_~ -~ ~_.~  Street Address of Subject Property: 2. Legal Description of Subject Property: Fee: -O{~ Date Paid Receipt No: Applicant Address: L/~/ Owner · Description of Request: 6. ZoninK: Applicable City Ordinance Number Section Present Zoning. Present Use Proposed Zoning. Proposed Use 8. Exhibits Submitted (maps, diagrams, etc.) 9. Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City'of Columbia Heights to take the action herein requested, that all state~ent~herein are true and that all work herein mentioned will be done in accordaD~e w~/{~e Ordinances of the City of Columbia Heights and the laws of the S~ate~FMi~so~ //~/// /Signature of Applicant.'~/~~V/J~ ~ ~'/--~ '(aPplicant's name) (height o£ fence) request your written consent to construct (t~pe '~f fe~e, m~te~ial and make-uD finish) upc~ my property (applicant' s ad~ress) in fr~n n~ property line. (distance) A true ~nd accurate sketch of the location of the fence on the .app.li. c.ant's property. (Be accurate Lu your measurements; it will avoid later misunderstandings and conflicts. ) Ackno~led~nt and Sisnature.s. ~he undersigned fully understands the request her~in mentioned and agrees to cc~sent to its height, type and location. Signature Signature ; Add. ss ~'~/7 ,,v£ 2,;,~ //, ; Add.T~ss CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Planning and Zoning APPROVAL ITEM: Variance, Bruce Fischbach BY: Evelyn Nygaard ~*~ B~~ NO: Case #9404-11, 4212 Washington St. DATE: April 6, 1994 The Planning and Zoning Commission reviewed the request of Bruce Fischbach for a variance to allow a non-conforming duplex on property having less than 8,400 square feet of land area. A building permit to construct an apartment on the upper level of this structure was obtained in 3anuary of 1990. The permit reads "non-conforming use previously in existance" However, the ~ater Department tells us that this property has never been billed as a duplex. The permits were renewed in September of 1992 because the construction was not finished. The permits have now expired and our "non-conforming" section of the Zoning Ordinance requires that, if the non-conforming use ceases for six months, the use must then be conformin§. The Fischbach's have made a considerable investment which was initially approved by the former Building Inspector and, if they are unable to use this as rental property, would incur a lot of costs to reconvert it to single family use. There was no attempt to deceive the City, only a lack of information. The Planning and Zoning Commission recommend approval of the variance with the provision that, if the structure was ever damaged to 50Z or more of its fair market value, the variance would be null and void and use of the land would be required to be only for a single family dwelling. RECOMMENDED MOTION: Move to approve the variance for 4212 Washington Street with the provisions that if the structure was ever damaged to 50Z or more of its fair market value, (9.104(3)(e)) the variance would be null and void and use of tke land would be required to be only for a single family dwelling. ALTERNATE MOTION: Move to deny the variance for 4212 Washington Street. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Application For: Rezoning Variance Privacy Fence ... Conditional Use Permit Subdivision Approval Site Plan Approval ,,. Other Fee: ~_~~ODate Paid Receipt No.. J/.7 Street Address of Subject Property: LeEal Description of Subject Property: Applicant: Phone: 7~- ~ ~0 5~.Description of Request: Owner: Name: Address: Phone: Zoning: Applicable City Ordinance Number Present ZoninE Present Use Section Proposed Zoning Proposed Use ~ Reason for Request: ~i'~! O+ {'f)\[A.[wb{c-~ ~-~. ~c~ ~0,, &~'~-h ~~f~ 8. ~ibits Submitted (maps, diasr~s, etc.) Acknowledgment and SiKnature: The undersiEned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of Minnesota. · Taken By:_ ~ t · INSPEC~R'S REPORT 2~ss9 D~te o~ January 19, 1990 [~l~t Building __ ................ ~- =--~ ............ ~--~ .... _____.___,,,.,,_,__,, ~ Name_~ce Flschbach ........ ~l~:]d_~__/~_~!2 Washington St .... Cont:r. c-w~ner gut and totally remodel second floor for rental unit: new windows, walls, sheetrock, plumbing, elec.heat, etc. ~b~-~6~T~g use Fee PIkl 86.50 INSPEC'I'O~ ---~3%-~-~ ck. · . ' INSPECTOR'S REPORT ]:~te o~ January 19, 1990 Permit .... 11099' No. Heat ing 2nd Inspection Name_ _ _B_r_u_c_e_ _ _Fi _s_c_h. b a c h ~dd~_A2_!.~ Washington St. .___Con~.. o. ner Remarks electric baseboard heat on second floor only ' INSPECTOR'S REPORT 16~o4 NO. D~te o~ January 19, 1990 Pe~ Plumbing ,,, ,=~;;-~ :;,.ii-:: ~:-:._~_ ~:~:-~ _ _,.__..___ _ _,,,,~_ _ ' ~,~~,~_ _ ~ _ _ _~. z4 ¢__ _~'_-~_ _ _ _ _~:~_ _ ____-~.~,~-_.___;_ -~----~ -.~~~7 . ....... ~ · ...... : .... instalt 1 ~ter closet, 1 tub, 1 basln, 1 shower, 1 sink ~ . oh second floor for total remodel for rental uni~, . L Date of 9~29~92 pe~a,~t_ _ _. _B_u_U_d_ ! n_ g:.~_E_N_E.W-A- L ....... ~___4_212 Wash!_n~q. ton St. .~.~tr, owner ~ renew #2._4_5_5.9__t.o._9.ut and re_mg_d_ej__qp.p.e~lC.l~.)..f~r..:e~;)J~J_. unit ~Iq~R .'--INSPECTOR'S REPORT NO. z)~te o~ .......... _J_am_u_a_rn_2A,__l_9_9-~ez~t- .... -PJ-u~b-! n-a 16838 Nazne__~£~33_.F_~bach ,d4.,~_3~J_2_.Washington St. C~ntr..9~9~_r_ ......... ~ original permit .e.~[~e~._F_i~_~_~_e.~n. New ~.~[~t to set f F~ 1 wtr.closet, bathtub, basin, sink, shower on 2nd ¢t~l%"-E~mTR1E~'-6'~f~/92' INSPECTOR'S B, EPORT ]~ !~933. ..... May 24, 1993 pexmm~L____P_l_u_m_b!_n~_ ...... Name__B__r_u_ce F i schbach ~t~S&~lm___4_2.12 Washington st. C0mtn___o__w~_er ~ set fixtures in second floor unit: 1._w_a_t_e_r__c.l__o_se__t.~ ..... bathtub, basin, sink, shower.Original permit expired, second Fee ~,I~__~z%,.~%0__ ~R CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Planning and Zoning APPROVAL ITEM: Variance, BoxSeat Restaurant BY: Evelyn Nygaard :J ~f~ By~~ NO: Case ~9404-12, 4005 Central DATE: April 6, 1994 ~ ~ The Planning and Zoning Commission reviewed the request of Dan Stiles and the BoxSeat Restaurant proposed for 4005 Central Avenue for a 20 square foot variance to allow a total of 100 square feet of wall signage. The Sign Ordinance for the Central Business District allows a maximum of two square feet per front foot of building or portion thereof. The BoxSeat has 40 lineal feet of frontage and is, therefore, only entitled to 80 square feet of signage. However, the fact that they are located far back from Central Avenue and have their entrance on 40th Avenue, could be considered a hardship due to location on the lot. The old Bishops Restaurant had more frontage and was entitled to 100 square feet of signage. The Planning and Zoning Commission recommend approval of the 20 square foot sign variance to allow a total of 100 square feet of wall signage at 4005 Central Avenue due to the hardship of the location of the business on the lot. RECOMMENDED MOTION: Move to approve the request for a variance of twenty square feet for wall signage at 4005 Central Avenue. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS ~pplication For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other 1. Street Address of Subject Property: 2. Legal Description of Subject Property: Addre s s: Phone: 7~, Description of Request: Owner: Name: ~,~.~ ~ Zoning: Applicable City Ordinance Number Present Zoning Section Proposed Zoning Present Use Proposed Use 8. Exhibits Submitted (maps, diagrams, etc.) Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, ~% all statements herein are true and that all work herein mentioned will be done in/accOrdance with the Ordinances of the City of Columbia Heights t and the laws of the Statet 9f/Nirmesot;(~ ~d Signature of Applican ~_ Date: / Taken CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: Communications NO: 7 ITEM: Variance, James & Renee Kelly 7. A. ~/ NO: Case t9404-15, 4219 Stinson Blvd. ORIGINATING DEPT.: Planning and Zoning BY: Evelyn Nygaard-.f~-- DATE: April 6, 1994 CITY MANAGER APPROVAL The Planning and Zoning Commission reviewed the request of James and Renee Kelly, the owners of the lot located at 4219 Stinson Boulevard, to locate the front of their proposed new home at a distance of 134.31 feet from the front lot line. This would allow them to build their new home in line with the existing homes in the area. Section 9.116(16) of the Zoning Ordinance states "In any "R" District where the average depth of the front yard for buildings within 200 feet of the lot in questions and within the same block front is lesser or greater than that required by Ordinane, the required front yard for the lot in questions shall be the average plus or minus 10% of the depth; however, the depth of the required front yard shall not be less than ten feet nor more than fifty feet". The Planning and Zoning Commission recommend approval of the 84.31 front yard setback variance at 4219 Stinson due to the unusual circumstances of all the homes in the immediate area being in excess of the maximum fifty foot frontage. RECOMMENDED MOTION: Move to approve the request for a variance of 84.31 feet to the required front setback due to the unusual circumstances of all other homes in the immediate area being in excess of the maximum fifty (50) foot frontage. ALTERNATE MOTION: Move to deny the request for a variance of 84.31 feet tO the required maximum front yard depth of fifty feet. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS A~pllcation For: Rezoning Variance ~ Privacy Fence Conditional Use Permit Subdivision Approval ..... Site Plan Approval Other -- 1. Street Address of Subject Property: 4219 Stlnson Bo61evard N.E. 2. Legal Description of Subject Property: Applicant: Name: James & Renee Kelly Address: 15506 LacLavon Dr., Burnsville 55306 Phone:(H)435-7684 (W) 671-2906 O~ner: Name: Same Address: Phone: 5. Description of Request: 84.31 foot front yard setback variance e Present Zoning ~- I Proposed Zoning, Present Use , Proposed Use Reason for Request: To allow the construction of a new house set back 134.31 feet from front property line. Proposed house wi]t be lined uP with other ad,iacent houses. S. Exhibits Submitted (maps, diagrams, etc.) Acknowledgment and Si~ature: The undersigned hereby represents upon all of the penalties of law, for the pu~ose of inducing the City of Columbia HeiSts to take the action herein requested, that all statements herein are t~e and that all work herein mentioned will be done in :cordance with the Ordinances of the City of Columbia Heights Stat t and the laws of the Signature of Applicant: CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: PLANNING AND ZONING COMMISSION KATHYJEAN YOUNG V~ ASSISTANT CITY ENGINEER 4219 STINSON BLVD. MARCH 25, 1994 The Engineering Department has the following comments concerning the proposed grading plan for 4219 Stinson Blvd. This does not constitute the Department's review for the building permit. Door threshold elevations and proposed grade should be reviewed. Steps or additional retaining walls are needed. Rate of runoff from the tot cannot increase; therefore, the property owner cannot connect to the City storm sewer system. 3. The Final Site Drainage Plan must be submitted to Rice Creek Watershed District (RCWD) for review because the construction is within 1,000 ft. of a public water. The permit must be completed and submitted to Rice Creek by the property owner. The Final Site Drainage Plans must address Storm Water Management Plan and Grading and Erosion Sediment Control Plan. Preparation of those plans must be done by the owner's representative, not the City. KKY:jb 94-183 Attachment RICE CREEK WATERSHED DISTRICT Adml ni,~'~ive Offs: Suit~ 132 Arden 3585 Lexington Avenue N. Arden I-Iill.~, MN 551~16 (~12) ~3~ COUNTY tAMSEY OUNTY ANOKA WASHINGTON COUNTY PERMIT INFORMATION Rev. October ]993 The Rice Creek W~ District eacom~ 201 square miles of Anoka, Hcnnepin, Ramzey, and Washington Counties and was established by u~e Wa~r~ Board on 1anuary 18, 1972. The DisUict bom~lary approximn~'~$ 1he n~_wal ~ area m~oulary to Rice C~ek. Rules and Re~d~ions wE ~ by ~ Bosrd of M~n~o~ts on July 19, 1972. A~d~_ifional policies of the Diswic~ were added with the Board of Water and Soil Resources' spprovals of the Di~s sm~ water m~n~gement pL~n~. The general policies outlined in these d(~ume~ conform to those ~ ia MS 103B and 103D. The Disu~ lxovides a legal stol financial authatity to rc~t~ zctivitie~ which have Th~ ~t Ires ~ a permit program which requires prop~t~ ownc~ to obtain approval fc~ the following: · Land I~velopment Plans (land subdivision) · F'mal Site Drain~g¢ Plans · Rough C.w~ing pL~n.~ * ~on of Public Waters * Bridge and/or Culvert Consu-uction * Weft,md Alteration · Shoreland Alteratioo * Public and Private Dralnsge · Sysmns In addition, projects sponsored by governmental units must be reviewed by tl~ Board og M~rm_oexs. l~relimlnnry should be submitted for government projects listed above and any road, trail, and utility constmaion, l~'mi~s are generally required of the contractor hired to perform the work if the government project will significantly impact the The Board of M:~nsgers meets regularly on the fourth Wextaesday ofeach month t° act oo permit app~. Complete applications must be submitted thirteen (13) calendar days prior to the meeting rt~t~, for coosidetalion at the meeting.* Applicants must present ail of the items below prior to consideration by the Board: Fequited .by the Di.snict after the initial review. *. ~,A I~50 fee ($10 ~Imlni_~'~tive fee .+ $50 fo~ two oil.site inspections).-~~ ~ ~ ~ ~ the charged to t~e applicant which reflects ~e spent o~ the permit review Igoce~ A refimdable cash ]perf~ s~ may also be required. Paym~t of all fees m~q be made pti~ Io r~c~iving a permiL 1.and De~elo~tntnt Plant Land Development Plans are any IXOposal to subdivide land. Permit approval is required fac. 1. Residential land development ~n.~ greater than 5 plar~ gxeater thnn 2.5 acres. 3. Subdivision of any ~ loca~ within: · 1,000 feet of a public wa~r or prot~c'~d wet- ~ Of, ally pal-gel · 300 feetofRice ~ amajor mT0utary m Rice · ~ with slopes exceeding 15%. Applications for Land Development Plans must include: A. Stonnwater Management Plan (see page 3). B.. Grading and Erosion-S~__ime~_ t Control Plan (see C. Pre!fmlnnry piat or minor subdivision certificam of survey with ~ts covering ail hydrologic fea- and swales. Wetland Alteration Petit approval is required for any ~nivity that may affect the size, shape, or c~,--,u:t~r of a wetland. Proposals for weannd alterations must include: A. Narrative deacn'bh~g purpose ofp~oject and effco, s /~en to avoid or minlmi'~e w~Innd impag~. B. Alternatives ~yai~ including tabulation of wet- land are, as Coy type) po4mafially affec~i. C. Grading and Erosion-Sedimmt Control Plan (see page 3) showing existing and proposed elevations for wetland and spoil disposal areas. D. Wetland delineation and suppoX doo. mm~on in Construction, improvement, or rcpak of public ~ pdvate drainage systems (open or tiled) ~ per/nit approval. Exhibits necessary to accompany the permit application include: A. Map showing location of project and tributary area. B. Existing and proposed crosa secfious and tnofde of affected area. C. ~ption of bridges or culverts required. D. Narrmive ~biag wctlaml impacts and affec~ on water levels above aml below the project ~ Final Site Draina[~e Plans 1. Development of ~12i~[llal.~[~ of 2.5 acres or greater. 23~~. 3. ~~mt ~ ~y ~ · 1~ fl~. · 1,~ f~a~~~~ · ~f~t~~ a~~m~ C~ ~ a ~F ~ J~ ~. C~~ of a ~g~-~y ~ dw~g m ~ ~ 1~ ~ ~ ~ ~t ~ ~ ~ of ply ~ ~ ~1 ~v~t p~ ~ ~ ~n ~- ~ by S~ ~w. Permit appllcafiona for F~nnl Site Drnlnnge Plans must include: A. Stennw~t_ ~' ~'n~q.~,.-n,,at Plan'(see page 3). B. Gr~ing and Ermion-Sedimmt Consol Pt~n (see page :3). Shordand A/ttmt/on streams may requin~ permit approval. Most activity is teg-lp,~ by the ~ Depamnem of Natnral Re- so~ces aaa/or muntcipaUties. Actions ~g a~ fl'om ~ Wstea'sh~ Disl~l:t It~ llmi~I to I'~V~W of su-ucture and sel~c' field setbacks within the citiea of Centerv~e, Columbia Heights, Fridley, New Brightcm, St. Anthony, aaa S~xlng Lak~ Park. AaditionaUy, topo- ta~es speci~ed above under !' ~nd Develolxnent and Final Site ~e Plans will require Waterahed Diatric~ ap- A. Site plan showing building setback from the ordi- nary high water elevation. B. Grading and Erosion-Sediment Comxol Plan (see page 3). 2 Permit approval is required for the appropriation of water from: A public water basin or wetland wholly within Henaepia o~ P.~m~y County which is leas than 500 acres ia surface area~ A lxoteaed watercourse which has a dr~inn~e area of leas ,h~n 50 square miles. Applicants requesting aplxoval to appropriate from pubtic waters must complete an Apptolx'iation C3ecklist (avail- able from the RCWD office). Brid[(~ or Culvert Construction and Repair Bridge or culvert construction and repair require permit approval. Necessary exhibits t~ accoml~my the ~pplicatio~ include: Constructioo detailn showing · existing and proposed flowline (invert) eleva- tions. C. D. E. · end details with flared end sections and rip rap (eaergy di~ipater~). * size and description of structure. , emergency ova'Iow elevation and route. Narrative describing conatmciion methods. Erosion-Sealment Control Plan (see below). Compu~ of wau=sl~ area. peak flow ra~es. and discu~ of tx~ effects on w~er levels above and below the project area. Rough Graging 1~--~ a~ issued to r~gulate earthwork on sfl~..s which will eventually require either a Land Develop- ment Plan or 'Fa.al Site Drainage Plan, but fo~ which development plaaa have not been Rnaliz~ Construction of imIna'vious surfaces ~ structurea is noi generally al- Necessary exhibits include: A. Grading and Emsion-Sedlm~t Control Plan (see below). - B. Delineafi~ of any ditches, floodplnln; and wetland areas. ~ Stormwater Manaeement, Stormwa~ 1Management Plans must adgr~ the quan- tity and qtmli~ ofnmoffaffecting a site. The following infca'mafion must be shown: ~. rading and Ero~ion. Sedlment Control Plan 1. Documentation of tributary, and on-site drainage 3. areas fo~ existing and ~ conditions. 4. 2. Caloaa~ions demomuating the peak runoffrates 5. Rate control is required for both the 1- and 100-6. year critical events. ~ should label normal, 1-, and 100-year pond elevations. 7. 3~ Delineation of any ditches, floodplain, and wet- land areas within the projecI area. 8.. 4. Narrative d~,cri~g adequacy of drainage routes downstream of project. 9. 5. ~taaon of any ~ storage Ioss~. 6. D~mila ofoutlet s~xuctur~ sl~nvlng el~vatit~ us~ 10. of a baffled weir/skimmer at pond outlets, and · ~fffk~i~nt perm anent pool volum~ to m~t District zoquimments. 11. Existing and proposed topographic map showing ' all ptopmy under control of flae applicant, Delineation of any di~ floodplain, .and wet- lands within th~ pt'Oj~:t at~a. 1Minlmllm flOOr elevatio~ for Emergency overflow elevations and routes. Proposed 1,~d use plan showing roads, buildings, ExistiIlg and ~ draillsge f~Klres and el- evatiom. Copy ofMPCA nolifi~ for l~ject with over 5 acres of sra~ area. m~nlation plan. Phon~ numb~ and address of l~rSOn fro' ~'osion conlml. Plan showing ~mtxxaxy and p~'manent ~n~s~on c~ntrol foatu~s designed to p~v~nt ~sion and c~mtain s~lim~t onsit~. Measm~ include silt f~nce, s~liment basins, mulches, turf estab~- m~nt, and ouffall stabilization. Schedule of anticipated coas~xuction sequencing. CITY COUNCIL LETTER Meeting of : April 11, 1994 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Recreation APPROVAL ITEM: Request serve beer Sullivan Park BY:'~' Mark S. Casey BY NO: ~7 , ~ ' DATE: March 29, 1994 The Columbia Heights Park & Recreation Commission is recommending to the City Council that they approve the request of Glen Baggenstoss of 5000 Washington St NE., Columbia Heights, MN to serve 3.2 beer at their family reunions on June 26 and August 20, 1994 from 9:00 a.m. to 6:00 p.m. Attached is his req~lest and a copy of the minutes pertaining to the request. RECOMHENDED MOTION: Move to approve the request of Glen Baggenstoss of 5000 Washington St N.E., Columbia Heights, MN to serve 3.2 beer at their family reunion on June 26 and August 20, 1994 from 9:00 a.m. to 6:00 p.m. at Sullivan Lake Park; such approval in conjunction with Park and Recreation Commission action of March 29, 1994. COUNCIL ACTION: (~E:~L '"~ 7-n'~- . Mr. Glen A~ Baggenstoss ~ Wllhtnotn St NE, COLUMBIA HEIGHTS PARK & RECREATION COMMISSION MINUTES MARCH 23, 1994 PAGE THREE REQUEST KITCHEN & GAUVITTE ROOM/MINNESOTA EXTENSION SERVICE Rosemary Heins, Extension Educator, requested the use of the Gauvitte Room and kitchen to offer classes on preserving food on June 16th from 2:00 - 5:00 pm and June 30th, July 14th and July 28th and August 11th from 9:00 am to 12 noon. The rental fee is also requested to be waived. Motion by Peterson, second by Grady to approve the use of the Gauvitte room and kitchen on June 16th from 2:00 pm to 5:00 pm and June 30th, July 14th and July 28th and August 11th from 9:00 am to 12 noon with the rental fee being waived. All ayes, motion carried. The Commission members requested a tally of the members indicating the number from Columbia Heights. REQUEST BEER SULLI-VAN PARK/GLF~N BAGGENSTOSS Columbia Heights resident Glen Baggenstoss of 5000 Washington Street has requested the use of Sullivan Park on June 26 and August 20, 1994 from 9:00 am to 6:00pm. Mr. Baggenstoss is also requesting permission to serve beer in the parks. Motion by Ruettimann, second by Petkoff to recommend to the City Council that they approve the use of beer for the Baggenstoss's family reunions on June 26 and August 20, 1994. It was also requested to remind the Baggenstoss's that we do not reserve the parks but it is up to them to arrive early enough to space their place. OLD BUSINESS MULTI-USE CENTER Casey is in the process of making presentations to various civic/community groups explaining uses of the Multi-Use Center. The survey responses received have totaled 377 to date. Commission members felt that the #1 concern was the funding of the project to the community. Peterson explained that the City Manager will have options or alternatives in funding the project and will explain them at the Survey Informational meeting on April 28th. CITY COUNCIL LETTER Meeting of: AprJ I 11 , 1994 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7 CITY MANAGER'S APPROVAL CHURCH OF IMMACULATE CONCEPTION FOR DATE: 4-6-94 DA MADY'S BOWLING LOUNGE NO: '~7 · C ' Attached is a Class B license renewal application for the Church of Immaculate Conception. Also, the organization has submitted a copy of the floor plan and lease agreement with Mady's Bowling Lounge. Since the organization satisfies the City Council's resolutions regarding charitable gambling and has paid the $250 permit fee, the City Manager recommends the following action. RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to the renewal of a Class B charitable gambling license for the Church of Immaculate Conception in conjunction with activities at Mady's Bowling Lounge, 3919 Central Avenue NE., Columbia Heights; and furthermore, that the City Council hereby waives the remainder of the sixty day notice to the local governing body. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 11, ~994 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7 CITY MANAGER'S APPROVAL ITEM: RENEWAL OF CLASS B GAMBLING LICENSE BY: C. BLOWERS BY:/~ 't FOR ACTIVITIES HELD AT CHURCH OF DATE: 4-6-94 DAT IMMACULATE CONCEPTION NO: ~. ~. Attached is a Class B license renewal application for the Church of Immaculate Conception. Since the organizat$on satisfies the City Council's resolutions regarding charitable gambling and has paid the $t00 permit fee, the City Manager recommends the following action. RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to the renewal of a Class B charitable gambling license for the Church of Immaculate Conception, 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City Council hereby waives the remainder of the sixty day notice to the local governing body. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 8 CITY MANAGER'S APPROVAL ITEM: BOARD AND COMMISSION APPOINTMENTS BY: PAT HENTGES BY: ~ NO: 8 A DATE: 4-8-94 DATE: Mayor Sturdevant is the process of assembling a final list of Board and Commission Appointments. A summary memorandum of your preferred appointments has been tabluated and submitted to each of you for review and comment. I recommend that the Mayor introduce the list of appointments into the record. A summary motion identifying various reappointments and appointments would be necessary. RECOMMENDED MOTION: Move to appoint the following residents to various Boards and Commissions as follows: COUNCIL ACTION: CITY OF COLUMBIA I-IEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PAT HENTGES, CITY MANAGER APRIL 8, 1994 BOARD AND COMMISSION APPOINTMENTS The Mayor and myself have met to tabulate various City Council Board and Commission appointments. Within the following list, we have accommodated the unexpected appointment of Bi. Il Holtom's seat on the Park and Recreation Commission. The list as it currently stands is as follows: CABLE COMMISSION; Reappoint Ken Henke to a term expiring April, 1996. Reappoint Ruth Graham to a term expiring April, 1996. Appoint Steve Mihalchick to a term expiring April, 1996. HRA: Reappoint Richard Dustin to a term expiring April, 1999. HUMAN SERVICES COMMISSION: Reappoint Elizabeth Fairley to a term expiring April, 1997. Reappoint Patrice Spencer Seawell to a term expiring April, 1997. Appoint Don Renquist to a term expiring April, 1994. Appoint Barbara Tantanella to a term expiring April, 1996. Appoint Antoinette LaMere to a term expiring April, 1995. Appoint John Hemak as Human Service Commissioner emeritus. PARK AND RECREATION COMMISSION: Appoint Eileen Evans to fill the term of Bill Hollom expiring April, 199& LIBRARY BOARD Reappoint Elizabeth Miller to a term expiring April, 1997. PLANNING AND ZONING COMMISSION: Appoint Russ Paulson to a term expiring April, 1998. POLICE AND FIRE CIVIL SERVICE COMMISSION: Reappoint Robert Guzy to a term expiring April, 1997. SCIENCE, TECHNOLOGY, AND ENERGY COMMISSION: Appoint Richard Nowak to a term expiring April, 1997. Reappoint Steven Riner to a term expiring April, 1997. *Two additional vacancies exist on this commission. TRAFFIC COMMISSION: Reappoint Edward Carlson to a term expiring April, 1998. Reappoint Joseph Goodman to a term expiring April, 1998. I request that each of you verify these appointments prior to the meeting with Mayor Sturdevant. cb CITY COUNCIL LETTEK Meeting of: April 11, 1994 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 8 APPROVAL ITEM: RE-ESTABLISH PUBLIC HEARING FOR BY: EVIE NYGAARD ~? ...... BY: CONDEMNATION OF PROPERTY LOCATED AT DATE: 4-8-94 DATE: 3909 POLK ST. N.E. NO: 8 B This public hearing was originally slated for a March 28, 1994, hearing to consider condemnation of a hazardous and substandard structure. The delay was due to the property being repossessed by the mortgage company and a redemption period being established. The water has been shut off due to an overdue bill. Thus, it is necessary to re-establish a public hearing date of April 25, 1994, to consider condemnation of property located at 3909 Polk Street in order to be assured that this property is either brought into compliance or razed before being occupied again. RECOMMENDED MOTION: Move to establish April 25, 1994, as a Public Hearing to Consider Condemnation of Property Located at 3909 Polk St. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 8 CITY MANAGER'S APPROVAL ITEM: AUTHORIZE APPRAISALS FOR PROPOSED BY: PAT HENTGES BY: ¢-~ PROPERTY ACQUISITION DATE: 4-8-94 DATE: NO: 8 C As previously directed, the City and/or HRA Staff have met or actively negotiated with five remaining owners of property located on the 4600 block between Pierce Street and Fillmore Street in the Sheffield neighborhood. Currently, the city owns fifteen of the twenty duplex parcels located on the block. To complete the acquisition and eventual re-development of the block, it is necessary to acquire the five remaining parcels. The HRA or City Staff have met with each of the five property owners. We have either been unsuccessful in getting the owner to disclose a sale price or alternatively, they have rejected our individual offers. For the most part, four of the five property owners have requested that the City present a price based upon an independent appraisal. In my view, negotiations are stalled unless appraisals are assembled on each of the properties. I am recommending that an initial appraisal be done on each property and if necessary, a second independent appraisal be assembled. City Staff has already ordered an appraisal on one of the parcels, viewed at one of the higher valued duplexes of similar design, within the neighborhood. I will forward information on that appraisal when it becomes available. Therefore, I would recommend that appraisals be ordered on the following five properties: 4648-50 Pierce Street, 4631-33 Fillmore Street, 4619-21 Fillmore Street, 4601-01 Fillmore Street, and 4624-26 Pierce Street On receipt of the first group of appraisals, city staff will meet with the City Council to discuss any further negotiations. RECOMMENDED MOTION: Move to authorize two independent appraisals on five properties located on 4600's block between Fillmore Street and Pierce Street with $3,600 funding authorized from Fund No. 410-46500-3050. COUNCIL ACTION: CiTY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 8 CITY MANAGER' S APPROVAL ITEM: ESTABLISHING CITY MANAGEr'S WAGES BY: PAT HENTGES BY: AND COMPENSATION DATE: 4-8-94 DATE · NO: 8. D. Nayor Sturdevant has requested that I' include the attached resolution on the April llth agenda. The resolution if adopted will establish compensation for the City Manager. Please note that blanks for the annual rate, retroactivity rate, and car allowance has been left blank subject to your final discussions. Mayor Sturdevant has asked that you forward your final comments and recommendations regarding the adjustments to him prior to the meeting. RECONMENDED MOTION: Move to waive the reading of Resolution No. 94- .., there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 94- and Compensation. , Establishing City manager's Wages COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS RESOLUTION NO. 94- RESOLUTION ESTABLISHING CITY MANAGER'S WAGES AND COMPENSATION WHEREAS, Patrick Hentges was appointed to position of City Manager pursuant to the terms and conditions of Resolution 93-11; and WHEREAS, the performance of the City Manager was evaluated and determined to be satisfactory; and WHEREAS, Resolution 93-11 provided, that subject to a satisfactory review, the City Council may adjust the base salary of the City Manager, plus may grant performance merit pay. NOW, THEREFORE, BE IT RESOLVED: 1. That the City Manager shall be compensated at an Annual Rate of $ retroactive to ; and the car allowance shall be $ per month. 2. The City Manager shall continue to earn vacation, holidays, sick leave, and deferred compensation, together with medical insurance payment at the rate for all other non- union essential and confidential employees. Passed this day of April, 1994. Offered by: Seconded by: Roll call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 8 CITY MANAGER'S APPROVAL ITEM: RE-ESTABLISH PUBLIC HEARING PLAN BY: PAT HENTGES BY: MODIFICATION OF SHEFFIELD REDEVELOPMENT DATE: 4-8-94 DATE~.~--- AND HOUSING DEVELOPMENT PLAN NO: 8 E, City and HRA staff have met with Holmes and Graven, concerning plan modifications to the Sheffield Redevelopment and Housing Development Plan, calling for approval of final financing for the project. Essentially, the plan modifications will identify and approval final source and uses of funds for the project including PHRA tax levy, CDBG allocations, and Liquor Funds. The plan will also modify the Central Business District Redevelopment Area in an effort to allow any excess or unencumbered funds of the Tax Increment District as a repayment source of funding for the HRA tax levy and/or the Liquor Funds. The HRA will be reviewing the matter at a near future meeting and the Planning Commission will also be asked to provide a recommendation. These two steps require that the hearing be moved from the April 25th meeting to the May 9th regular City Council meeting. RECOMMENDED MOTION: Move to re-establishment public hearing from April 25, 1994, to May 9, 1994 on the plan modifications of the Sheffield Redevelopment and Housing Development Plan, allowing for use of excess development funding of the Central Business District Project and establishing final sources and uses of funds for the Sheffield Redevelopment and Housing Development Projects. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 4/11/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS 4~4) ~ ITEM: AWARD OF BID FOR WEED REMOVAL BY: M. Winson BY: DATE: 3/30/94 DATE: On February 11, 1994, Council authorized staff to seek written quotes for weed removal. Ten (10) notices were sent and two (2) quotes were received for the weed removal contractor on March 29, 1993. Staff r~ommends Industrial Lawn Care and Maintenance be awarded the contract for an hourly rate of $24.00 per hour with a one-hour minimum. The equipment owned by Industrial Lawn Care and Maintenance is appropriate for the type of work. RECOMMENDED MOTION: Move to award the weed removal contract to Industrial Lawn Care and Maintenance of Columbia Heights, Minnesota, based on their lowest, qualified bid of $24.00 per hour; and, furthermore, to authorize the Ivlayor and City Manager to enter into an agreement for the same. MAW:jb 94-199 COUNCIL ACTION: March 28, 1994 City of Columbia Heights 590 40th Ave. N.E. Columbia Heights, MN 55421-3878 Re: 1994 Weed Removal Program Attn: Bonnie Morinville Dear Ms. Morinvil!e: This letter is in reguards to our bid for the 1994 Weed Removal Program for the City of Columbia Heights. We are submitting a bid of $24.00 per hour. We have the following equipment: three pickup trucks, two trailors, two commercial riding mowers, one walk behind commercial mower, three commercial power weed cutters, three commercial power weed trimmers, weed whips, blowers, rakes, etc. We carry one million dollar general liability coverage. Thank you for your time and consideration. We hope to here from you soon. Sincemely,/. Gary Bolander Industrial Lawn Care and Maintenance CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: New Business ORIGINATING DEPT.: CITY MANAGER NO: 9 Building Inspections APPROVAL ITEM: Authorization to Seek Bids For BY: Joe Voels B ..~~ Improvements to Entrances in City NO: Buildings to Comply with ADA ~! DATE: March 29, 1994 The City's evaluation of buildings and facilities adopted by the City Council on March 8, 1993 identified changes needed to provide for accessibility and compliance with the Americans With Disabilities Act. The existing entrance doors to City Hall on Mill Street, the entrance doors to MurzynHali on Mill Street and the rear entrance door at the Library are not readily accessible to individuals in wheelchairs or to those who may use "walkers" for assistance for walking or for those who may not have sufficient strength to manually open the doors. The addition of power actuated (automatic) doors would solve this problem by making at least one entrance door readily accessible to physically disabled individuals at all three of these City owned buildings. Monies are available through the Community Development Block Grant Funds for this project. P~ECOMMENDED MOTION: Move to authorize Staff to seek bids for adding power actuated (automatic) doors to City Hall, Murzyn Hall and the City Library to comply with the requirements of the Americans With Disabilities Act. COUNCIL ACTION: CITY COUNCIL LETI'ER Meeting of: 4/11/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPART/VlENT: CITY MANAGER NO. 9 PUBLIC WORKS ~ ~~ ITEM: AWARD OF ROAD AGGREGATES BY: M. Winson BY: DATE: 3/31/94 DATE: NO. The City Council authorized seeking bids for road aggregates on February 14, 1994. The City advertised for formal bids and held a bid opening on March 29, 1994, at 3:30 P.M. Eight bids were received and a copy of the bid tabulation is attached. The bid is for an annual contract on a unit price basis. Picked up prices are adjusted to indicate our total cost to obtain the material as was indicated in the specifications. The adjustment comes into play when labor and operating costs to haul the material are calculated on top of the picked up bid price. Staff is recommending award to the low bidder for each bid (type of material). RECOMMENDED MOTION: Move to award the bid for and authorize the Mayor and City Manager to enter into an agreement to purchase road aggregate materials for the 1994 season based upon low formal bids received, at the unit prices and from the vendors as follows: MATERIAL COMPANY UNIT PRICE Bid A - FA-2 Aggregate J. L. Shiely Co. $ 8.57 per ton - delivered J. L. Shiely Co. $ 7.17 per ton - picked up Bid B - FA-3 Aggregate Midwest Asphalt $13.50 per ton - delivered Midwest Asphalt $12.50 per ton - picked up Bid C - Class 5 Aggregate Hassan Sand & Gravel $ 5.75 per ton - delivered J. L. Shiely Co. $ 4.67 per ton - picked up Bid D - Alternate Class 5 Aggregate Breton Sand & Gravel $ 5.90 per ton - delivered Midwest $ 3.95 per ton - picked up Bid E - Select Granular Borrow Barton Sand & Gravel $ 4.50 per ton - delivered J. L. Shiely Co. $ 2.27 per ton - picked up Bid F - Class 2 Aggregate J. L. Shiely Co. $ 6.00 per ton - delivered J. L. Shiely Co. $ 4.67 per ton - picked up Bid G - Sanding Sand Hassan Sand & Gravel $ 4.60 per ton - delivered J. L. Shiely Co. $ 4.57 per ton - picked up MAW:jb 94-212 COUNCIL ACTION: BID TABULATION - RbAD AGGREGATE CITY of COLUMBIA HEIGHTS, MINNESOTA RID 0pENIN~: MARCH 2~ 1994 B:~O .P.M - BID A BID B BID C BID D BID E BID F BID G BIDDERS' BID MINNESOTA MINNESOTA MINNESOTA ALTERNATE SELECT MINNESOTA SANDING MILES SEC HIGHWAY HIGHWAY HIGHWAY CLASS 5 'GRANULAR ~ IGHWAY SAND FA-2 t FA-3 CLASS 5 BORROW CLASS 2 PICKED UP NO BID NO BID S~.70 S~.SO $2.,~0 $2~?..~3J2__ $'~_0~ 11 BARTON SAND & GRAVEL BID 10633 89th AVENUE NORTH BOND ADJUSTED NO BID NO BID $9.7F? $'~,~6 $~,:~ MAPLE GROVE, MINNESOTA 55369 DELIVERED NO BID NO BID $5.95 ~,. ~ $1~-5~'$4.70 11 -- 'BRYAN ROCK BID PICKED UP NO BID NO BID $ 4.28 NO BID NO BID 5 4.Z8 NO BiD 28 P.O. BOX 215 BOND SHAKOPEE, MINNESOTA 55379 ADJUSTED NO BID NO .BID St7.62 NO BID NO BID S17.62 NO BI"'D DELIVERED NO BID NO Bit) $ 7.28 NO BID I NO BID 5 7.28 NO BID 28 PLAISTAD, INC. ' 5% PICKED UP NO BID NO BID . NO BID NO BID NO BID NO BID $ 1.50 30 11555 205tti AVENUE N.W. CASHIEF .... I P.O. BOX 332 CHECK ADJUSTED NO BID I NO BII~ NO BID NO BID NO BID NO BID S15.68 ELK RIVER, MINNESOTA 55330 DELIVERED NO BID .....t NO' BID NO BID NO BID NO 'BID" NO BID 5 4.95 30 MERIDIAN AGGREGATES C(~MPANY B D PICKED UP N0 1~]~ t, S 8.60 NO BID NO BID NO BID I~O BID NO BID 66 5624 WEST DIVISION BOND P.O. BOX 69 ~DJUSTED NO ~ti31 ...S~8.2] NO BII~ NO BID NO BID NO BID NO BID ST. CLOUD, MINNESOTA 56302 DELIVERED NO BID i 514.85 NO BID "NO BID NO BID NO BID NO BID 66 MIDWEST ASPHALT BID PICKED UP NO BID 1 512.50 NO BID I $3.95 NO BID NO BID NO BID 5.5 6350 INDUSTRIAL DRIVE BOND P.O. BOX 5477 ADJUSTED NO BID t~l~'~ NO BID ~ NO BID .NO BiD NO BID EDEN PRAIRIE, MINNESOTA 55436~ DELIVERED NO BID NO BID $5.95 NO BID NO BID NO BID 5.5 J.L. SHIELY COMPANY BID PICKED UP .~..7,t7 t ~10 ~ln $;4.67 $.3.8~ S2.27 54.67 54.57. ** 2915 WATERS ROAD - SUITE 105 BOND ** ~ m~te~ I ** 4 miles ** 11 miles ** tl miles ** 4 miles ** 4 miles EAGAN, MINNESOTA 55121 ADJUSTED ~II~L~U~II~I~ ~ NO BI~ ~ 50~.~1 ~alI~lll~./ ~ - .DELIvEReD ~ t NO RID 56.OO ' $6.25 5'4.67 ~ $5.15 ** HASSAN SAND & GRAVEL 5% PICKED UP N~ RIR NO BID NO BID NO BID N'O BID. ND.RID NO 13530 WILLANDALE ROAD CASHIER ROGERS, MINNESOTA 55374 CHECK ADJUSTED NO BID NO BID . NO BI0 NO BID NO Blt) Nn R~n NO DELIVERED NO BID NO BID ~5~? $6.90 54.50 NO BID DRESSER1oo0 EAST TRAP AVENUE ROCK, INC. BiD BOND PICKED UP NO BID 5 9.30 NO BID .. NO BID NO 'BID t NO BID 5 9.30 50 DRESSER, WISCONSIN 54009 ADJUSTED NO B~D .. S~2,07 NQ. BI~ N~ ~ID NO BID NO ~lP !DELIVERED NO BID $14.05 NO BID NO BID "NO BID NO BID $14,05 50 PICKED UP ~' ' ADJUSTED DELIVERED PICKED UP ADJUSTED DELI VERED PICKED UP ADJUSTED .. DELIVERED PICKED UP ADJUSTED DELIVER~ 03/31192 REINSTATE DRIVING PRIVILEGES - DL MAILED 03/31192 SUSPENSION FEE PAID *02/t3t92 * SUSP - FAIL TO APPEAR OR PAY FINES 03/31/92 02111191 SPEED 05/19I$9 REINSTATE DRIVING PRIVILEGES - APPLY FOR DUPLICATE 04/03189 ORDER RETURNED . . *03~31/89 * SUSP - UNPAID FINE(S) 05/19/89 12t27188 DE RETURNED BY POST OFFICE - REIN 12116188 FEE REQUIREMENT MET 12/13/88 REINSTATE DRIVING PRIVILEGES - DL NAILED 12/13~88 INSURANCE CERTIFICATE RECEIVED DUCO05 APR 08 1994 09:09:26 ACK PAGE WAITING CHESTER PAUL RADAJEWSKI 2208 2MD ST NE NPLS NM 55413 SEXtM. 00Bt053165. HGTt601. WGT/225. EYE/DRN. OLN/R322115676409. OLT/2, CLS/~. EXP 091096 PHOTO f:260204D055. ISU/012294. 03 31 92 MM 107196M 03-31-89 271 J8 12-09-88 PRESS PA1 UUCO06 UUCO06 APR 08 1994 09:12:20 TXT RANDY ERIC ZIEMAMN 6531 CHANNEL RD f2 FRIDLEY MM 55432 SEX/M. 00D/010469. HGTI511. W~T/200. EYE/DRM. OLN/Z5507302340t2. OLT/i. CLStB. CSC/VALID. EDR! RSTR: B-CARD STATUS:VALID PHOTO {:3602012015. ISU/020193. 05 28Z93 REINSTATE O'RIVING PRIVILEGES 05128t93 SUSPENSION FEE PAID *05 26~93 * SUSP - FAIL TO APPEAR OR PAY FINES 02106/93 SPEED 05~15/89 N SPEED 10~03~88 WARMING LETTER 04120~88 SPEED 01125/88 IMPROPER AOORESS OM ORIVER LICENSE 01t25~88 SPEED UUCO06 APR 08 1994 09:12:20 ACK APR 08 1994 09:12:27 P. EXP 010497 05 28 93 05/2~t93316880D 116407A 827432A 827Z38A 827 ENO OF MESSADE ! z< _J _J 0 -- >- u 0 or' ~ Lid Z'~ CD ~ ._J --J ::D 0 r~ 0 CITY COUNCIL LETTER Meeting of: 4/11/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ~ ~ ITEM: AWARD OF ASPHALTIC MATERIAL BY: M. Winson BY: DATE: 3/31/94 DATE: The City Council authorized staff to seek bids for asphaltic materials on February 14, 1994. The City advertised and received bids on March 29, 1994, at 2:30 P.M. Only one bid was received and that was from Koch Materials Company of St. Paul. The bid tabulation sheet is attached. Staff is recommending award of the work to Koch Materials Company. RECOMMENDED MOTION: Move to award the bid and to authorize the Mayor and City Manager to en[er into an agreement to purchase the 1994 asphaltic materials contract with Koch Materials Company of St. Paul, Minnesota, based upon their low formal bid for the unit prices as follows: MATERIALS SS-1 Emulsion MC-30 MC-250 CRS-2 UNIT PRICE DELIVERED $0.5212 per gallon $0.7248 per gallon $0.7248 per gallon $0.5212 per gallon UNIT PRICE PICKED UP $0.5000 per gallon $0.7000 per gallon $0.7000 per gallon $0.5000 per gallon MAW:jb 94-210 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 4/11/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AWARD OF PLANT MIXED BY: M. Winson ~},~ BY:_~/~~ NO. BITUMINOUS MATERIALS ,1~ DATE: 3/31/94 DATE? q- . The City Council authorized seeking bids for the 1994 Plant Mixed Bituminous Materials February 14, 1994. The City advertised and received bids on March 29, 1994, at 3:00 P.M. The City received 3 bids. A copy of the bid tab is attached. The City asked for bids either delivered or picked up. The picked up bid was adjusted for mileage, as indicated in the specifications, to reflect the City's total cost. Bituminous Roadways submitted a bid for a product called "Bitcrete" for the "Winter Patch". This product does not meet the specifications and was rejected by staff. RECOMMENDED MOTION: Move to award the bid and to authorize the Mayor and City Manager to enter into an agreement to purchase the 1994 Plant Mixed Bituminous Materials based upon low formal bids received at the unit prices and from the vendors as follows: MATERIALS COMPANY UNIT PRICE 3/8" MC Fine No bids for delivered 3/8" AC Fine Midwest Asphalt Bituminous Roadways $26.00 per ton - delivered $18.50 per ton - picked up 1/2" AC Fine Winter Patch Mix UPM Sylvax AC Fine Sand Mix Midwest Asphalt Bituminous Roadways Bituminous Roadways Bituminous Roadways Midwest Asphalt Bituminous Roadways $26.00 per ton - delivered $18.50 per ton - picked up $5 0.00 per ton - delivered ~ 5.00 per ton - picked up $26.00 per ton - delivered $18.50 per ton - picked up 2331 - Type 31 Base Midwest Asphalt Bituminous Roadways $26.00 per ton - delivered $17.50 per ton - picked up COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 4/11/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AWARD OF PLANT MIXED BY: M. Winson BY: NO. BITUMINOUS MATERIALS DATE: 3731/94 DATE: Page 2 - Continued 2331 - Type 41 Binder 2331 - Type 41 Wear Midwest Asphalt Bituminous Roadways Midwest Asphalt Midwest Asphalt 2332 - Recycled Base Midwest Asphalt Bituminous Roadways DISPOSAL OF CONCRETE/ASPHALT RUBBLE MATERIALS Bituminous Concrete with steel Concrete with steel MAW:jb 94-211 COMPANY Bituminous Roadways Midwest Asphalt Midwest Asphalt Midwest Asphalt Midwest Asphalt Midwest Asphalt $26.00 per ton - delivered $17.50 per ton - picked up $26.00 per ton - delivered $18,65 per ton - picked up $26.00 per ton - delivered $17.00 per ton - picked up UNIT PRICE $ 4.00 per ton - picked up $ 1.00 per ton - delivered $10.00 per ton - picked up $ 3.00 per ton - delivered $10.00 per ton - picked up $1.00 per ton - delivered COUNCIL ACTION: 0 0 Z L~ Q.. u~ E E .... ~ Z Z ~ Z z z Z z ~z z z ~ z ~ 0 CITY COUNCIL LETTER Meeting of: 4/11~4 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: PURCHASE OF PLAYGROUND EQUIPMENT BY: M. Winson NO. EDGEMOOR, KEYES, HILLTOP PARKS DATE: 3/28/94 D Staff has received quotations for playground equipment replacement at Edgemoor, Keyes and Hilltop Parks. A breakdown of the quotations is attached. The Park and Recreation Commission members have reviewed the quotations and concur with the recommendation of staff to purchase all three structures from Minnesota Playground for $23,755.22 which reflects a 2% discount for purchasing all three systems from Minnesota Playground. $28,000 was budgeted in Fund 412-Capital Equipment-Parks. RECOMMENDED MOTION: Move to authorize the purchase of replacement playground equipment for Edgemoor, Keyes and Hilltop Parks from Minnesota Playground in the amount of $23,755.22, with funds from Fund 412; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 94-187 COUNCIL ACTION: TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Public Works Department MARK WINSON CITY ENGINEER/PURLIC WORKS DIRECTOR BONNIE MORINVILLE ~ ,~' CLERICAL/PURCHASING CLERK PLAYGROUND EQUIPMENT MARCH 24, 1994 Minnesota Playground Ftanagen Sales, Inc. Miracle Recreadon~ob Klein Assoc. Quotes were received regarding the purchase of playground equipment for the following parks, Keyes Park, Edgemoor Park and Hilltop Park. The quotes are as follows: EDGEMOOR KEYES HILLTOP $6,62;7.53 $ 7,118.64 $10,473.85 $8,158.00 $ 9,276.00 $10,064.00 $7,827.70 $11,274.89 $ 9,343.99 The above prices include tax and freight charges. Staff is requesting the purchase from Minnesota Playground on all the playstmcmres for a cost of $24,240.02 less a 2% discount in the amount of $484.80 for a total cost of $23,755.22. The funds are budgeted in the following accounts 101-45200-5180 in the amount of $16,000.00 and 412-45200-5180 in the amount of $8,000.00. bmm 94-178 CITY COUNCIL LETFER Meeting of: 4/11/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: PURCHASE OF PLAYGROUND EQUIPMENT BY: M. Winson 4~ B YA.'T~~--- NO. EDGEMOOR, KEYES, HILLTOP PARKS DATE: 3/28/94 D Staff has received quotations for playground equipment replacement at Edgemoor, Keyes and Hilltop Parks. A breakdown of the quotations is attached. The Park and Recreation Commission members have reviewed the quotations and concur with the recommendation of staff to purchase all three structures from Minnesota Playground for $23,755.22 which reflects a 2% discount for purchasing alt three systems from Minnesota Playground. $28,® was budgeted in Fund 412-Capital Equipment-Parks. RECOMMENDED MOTION: Move to authorize the purchase of replacement playground equipment for Edgemoor, Keyes and Hilltop Parks from Minnesota Playground in the amount of $23,755.22, with funds from Fund 412; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 94-187 COLrNCIL ACTION: CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: MARK WINSON wo s PLAYGROUNDEQUIPMENT MARCH 24, 1994 Quotes were received regarding the purchase of playground equipment for the following parks, Keyes Park, Edgemoor Park and Hilltop Park. The quotes are as follows: Minnesota Playground Flanagen Sales, Inc. Miracle Recreation/Bob Klein Assoc. EDGEMOOR KEYES HILLTOP $6,647.53 $ 7,118.64 $10,473.85 $8,158.00 $ 9,276.00 $10,064.00 $7,827.70 $11,274.89 $ 9,343.99 The above prices include mx and freight charges. Staff is requesting the purchase from Minnesota Playground on all the ptaystructures for a cost of $24,240.02 less a 2% discount in the amount of $484.80 for a total cost of $23,755.22. The funds are budgeted in the following accounts 101-45200-5180 in the amount of $16,000.00 and 412-45200-5180 in the amount of $8,000.00. btam 94-178 cn"Y COUNCm Li~TrER Meeting of: 4/11/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANA~ NO. 9 PUBLIC WORKS ITEM: RUBBER SURFACED RAILROAD BY: M. Winson/C//~ BY:Kx ~-'~--~" DATE: 4/5/94 DA ~o. ~o~s~o 9. C,-. The City of St. Anthony has negotiated a contract with CP Rail System to install a rubber raikoad crossing on Stinson Blvd., north of 37th Ave. The Cities of St. Anthony and Columbia Heights must provide traffic control during construction, rubber surfaced crossing materials disposal of existing crossing surface and replacement of the asphalt/concrete pavement. CP Rail Systems will provide labor, material and equipment to reconstruct the crossing. This is a savings of about $700.00 per lineal foot of track. The contract with CP Rail System is attached. The joint power agreement outlines how the necessary contracts will be let and divides the cost of the project between the two cities. The estimated cost for construction and engineering is $30,000, $15,000. Per city. The attached Resolution authorizes the Mayor and City Manager to enter into the Joint Powers Agreement. Municipal State Aid Construction Funds will be requested for the project. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a ¢O~ct w?'CP ~ Systen1 to construct RECOMMENDED MOTION: Move to waive the reading of Resolution No 94- . Ther~ being itfii, ple copiesfii},ailable~, ~o,~~.~ ~o,,o~: ~o,~ = ~o~ ~o~o, ~o,4. .~ =o~o~ ~ ~= ~o~,o~;==~= ~===~ the At-Grade Railroad Crossing on Stinson Blvd., north of 37th Ave. NE with the cities of Columbia Heights_~3__ _~k Anthony. c~I~:lb?m ~ COUNCIL ACTION: RESOLUTION NO. 94-~ RESOLUTION BETWEEN THE C1TIES OF COLUMBIA HEIGHTS AND SAINT ANTHONY EST~LISHING JOINT POWERS AGREEMENT FOR RECONSTRUCTING THE AT-GRADE RAILROAD CROSSING ON STINSON BOULEVARD, NORTH OF 3TrH AVENUE N.E, WI-~REAS, it is considered mutually desirable to reconstruct the at-grade railroad crossing on Stinson Boulevard, North of 37th Avenue N.E. WHEREAS, Stinson Boulevard is shared by the cities of Columbia Heights and St. Anthony and WHEREAS, the City of St. Anthony has agreed to reimburse the City of Columbia Heights for the costs to reconstruct the crossing within the City of St. Anthony. NOW, THEREFORE, be it resolved by the City Council of Columbia Heights, that Joint Powers Agreement attached as Exhibit "A" is authorized to be executed by the Mayor and City Manager for sharing of costs to reconstruct the at-grade raikoad crossing on Stinson Boulevard. Dated this day of ,1994 Offered by: CITY OF COLUMBIA HEIGHTS, MINNESOTA Seconded by: By: Roll Call: Jo-Anne Student, City Council Secretary ATTEST: I hereby certify that the foregoing resolution is a tree and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights at a duly authorized meeting thereof held on 11th day of April, 1994 as shown by the minutes of said meeting in my possession. Jo-Anne Student Deputy City Clerk 105 South 5th Street Box 530 Minneapolis MN 55440 Tel (612) 347-8000 Operating Department Heavy Haul - US CP Rail System December 21, 1993 Engr. File: X-PAY-D05-50-R Mr. Larry Hamer Director Public Works Village of St. Anthony 3301 Silver Lake Road St. Anthony, MN 55418 Dear Mr. Hamer: RE: STINSON BOULEVARD DOT# 688 993P - MILE POST D5.50 MINNEAPOLIS, MN This letter confirms our three-way phone conversation with yourself and Mr. Mark Winson, Director of Public Works for the City of Columbia Heights, on Monday December 20, 1993 concerning a proposed rubber crossing surface at the above location. Soo Line would provide, at its expense: Labor, material and equipment to remove the existing crossing material; reconstruct the rail, ties and ballast through the complete crossing area; install rubber surfaced crossing material through the traveled roadway; provide and install treated hardwood crossing timber through the shoulder and sidewalk areas as required; and remove the abandoned east bound main line from the crossing surface. The City will provide, at its expense: Necessary traffic control, signs, and detours during reconstruction of the crossing; rubber surfaced crossing material; replacement of the asphalt/concrete pavement; and disposal of existing crossing surface. The city should purchase the rubber crossing surface directly. The anticipated cost of rubber crossing material is between $170 and $200 per foot. We suggest you obtain price quotations from the following suppliers which are acceptable to Soo Line Railroad. The rubber crossing would be for Soo Line standard 115 pound continuous welded rail. Tapered end plates are not required. Riedel-Omni Products 3911 Dayton Street McHenry, IL 60050 Phone: 815-344-3100. Mr. Bob Cigrang - Specify either Standard Duty or Heavy Duty full depth rubber Hi-Rail Corporation 600 West Jackson Blvd.-Suite 580 Chicago, IL 60606 Phone: 312-648-4875 Mr. Larry Schaefer - Specify full depth rubber Goodyear Tire & Rubber Company 5100 West 35th Street Minneapolis, MN 55416 Phone: 612-924-4544 Ms. Angela Field - Specify full depth rubber Mr. Larry Hamer Page 2 DeceI~ber 21, 1993 Soo Line's Assistant Division Manager Engineering, Ed Howard, will be handling the scheduling of the crossing installation. We will be in contact with you at a later date to advise our schedule and when to order the rubber crossing surface. Soo Line is looking forward to working with the City of St. Anthony and Columbia Heights on this crossing improvement .and appreciates both city's cooperation. As per our phone conversation, the city's will have separate agreement to equally divide the road authority's expense. If you concur, please sign one original and return to my attention. Very truly yours, r Assi/stant Public Works Engineer Concurrence: JHK/jmh hc: Mark Winson - Director Public Works 637 - 38th Avenue NE Columbia Heights, MN 55421 mc: L. W. Carroll D. J. Bock R. G. Kutcher J. D. Schmeling CITY OF ST. ANTHONY RESOLUTION 94-025 A RESOLUTION AUTHORIZING THE MAYOR AND INTERIM CITY MANAGER TO SIGN A JOINT POWERS AGREEMENT WITH THE CITY OF COLUMBIA HEIGHTS WHEREAS, it is considered mutually desirable to reconstruct the at-grade railroad crossing on Stinson Boulevard, north of 37th Avenue N.E.. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of St. Anthony hereby authorizes a Joint Powers Agreement to Reconstruct the At-Grade Railroad Crossing on Stinson Boulevard, North of 37th Avenue N.E., on behalf of the City of St. Anthony. Adopted this ~g ,~ day of .~. O ~' C- ~ ,1994. Mayor City Clerk /-/ Reviewed for administration: Interim CitT'Manager JOINT POWERS AGREEMENT TO RECONSTRUCT THE AT-GRADE RAILROAD CROSSING ON STINSON BOU~ ~RVARD, NORTH OF 37TH AVENUE N.E. THE CITY OF COLUMBIA HEIGHTS AND THE CITY OF ST. ANTHONY This Agreement, made and entered into this day of , 19 by and between the City of St. Anthony, a body politic incorporated under the laws of State of Minnesota, herein after referred to as "St. Anthony" and the City of Columbia Heights, a body politic incorporated under the laws of the State of Minnesota, hereinafter referred to as "Columbia Heights". WITNESSE~: WHEREAS, it is considered mutually desirable to reconstruct the at-grade railroad crossing on Stinson Blvd., north of 37th Avenue; and WHEREAS, the CP Rail System Company will reconstruct the crossing and install rubberized surface crossing material, provided St. Anthony and Columbia Heights supply the crossing material; and WHEREAS, the removal of unused track and the reconstruction of the street is the responsibility of St. Anthony and Columbia Heights; and WHEREAS, both parties have expressed willingness to participate in the equipment, labor and material cost required to accomplish the construction; and WHEREAS, it is contemplated that said work be carried out by the parties hereto under the provisions of Minnesota Statute 471.59. NOW, THEREFORE, it is hereby agreed: Columbia Heights will be the lead agency. Columbia Heights shall prepare the necessary plans, specifications, and proposals. The work will be accomplished as noted below. A. Traffic Control Columbia Heights shall obtain a minimum of two informal quotes for the traffic control. The traffic control will be awarded to the lowest responsible bidder. Joint Powers Agreement Columbia Heights/St. Anthony Page 2 B. Disposal of Ties Columbia Heights will attempt to obtain the lowest bid for tie disposal. This is now considered a hazardous waste material and must be treated in a special manner. ;" .Any force account work required by City of Columbia Heights employees will be in addition to the cost for tie disposal. Disposal of Bituminous Street Surface Bituminous will be disposed of in accordance with the City of Columbia Heights' contract for Plant Mixed Bituminous Materials. Any force account work required to dispose of the bituminous will be in addition to the bid price. Rubber-surfaced Crossing Material Columbia Heights shall advertise for bids for the material, receive and open bids pursuant to said advertisement. Each City Council will authorize award of the bid, reserving the right to reject any and all bids and to waive any informalities in any bids received without explanation. Upon award of bid, Columbia Heights shall enter into a purchase order agreeme, nt with the successful bidder at the unit prices specified in the bid. Concrete Pavement The area outside the new rubberized railroad crossing shall be repaired with concrete pavement. The work shall bedone under the City of Columbia Heights' contract for the 1994 Miscellaneous Concrete Repairs and Installations. The construction of this project shall be under thc supervision and direction of Columbia Heights' City Engineer in accordance with the plans. Any change in the plans for the project shall require the written consent of St. Anthony. The City of St. Anthony shall cooperate with the City Engineer and his staff at their request to the extent necessary, but will have no supervision of the work. Joint Powers Agreement Columbia Heights/At. Anthony Page 3 All records kept by each party with respect to this project shall be subject to examination by the representatives of the other parties hereto. St. Anthony shall reimburse Columbia Heights for fifty percent (50%) of the construction and engineering costs for the project. The estimate of the total cost for the construction and engineering is $30,000. It shall be the responsibility of Columbia Heights to invoice St. Anthony for the aforestated reimbursements together with information reasonably necessary to support the invoiced amounts. Reimbursements shall be remitted to Columbia Heights within thirty (30) days of receipt of said invoices. Columbia Heights and St. Anthony each hereby agree to indemnify and hold harmless the other and its Council members and employees against all claims, demands and actions, and all related costs and expenses (including attorneys' fees) for any injury, death, disability or illness of any person, or damage to property, arising out of work on the project conducted by the employees of the indemnifying party. Columbia Heights and St. Anthony shall require all contractors for the project to include a provision indemnifying Columbia Heights and St. Anthony and their Council members and employees against all claims, demands, and actions, and all related costs and expenses (including attorneys' fees) for injury, death, disability or illness of any person, or damage to property, arising out of the work on the project by the contractor or its subcontractors. Columbia Heights and St. Anthony will further require all contracts to include appropriate liability insurance protecting both Columbia Heights and St. Anthony and insuring the indemnification of both cities by the contractors. VI. It is further agreed that any and all employees of either party of this agreement and all other persons engaged by that party in the performance of any work or services required or provided herein to be performed by that party shall not be considered employees of the other party, and that any and all claims that may or might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and ali claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the other party. Joint Powers Agreement Columbia Heights/St. Anthony Page 4 In the event that the parties to this agreement are unable to obtain Municipal State Aid Funding to cover all eligible costs associated with the construction of the project, this project may be abandoned and this agreement may be nullified by written notice by either party to the other. No expenditures shall be authorized nor shall the project begin until such time that Municipal State Aid Funding is obtained or authorized. Notwithstanding any provisions of this agreement in the event that sufficient Municipal State Aid Funding is not obtained, any expenses incurred or authorized by either party shall be the sole responsibility of the party authorizing the same. VIII. Each party agrees to grant to the other party and its employees or agents the right to the use of any and all public easements for the purpose to enter, construct, and/or maintain the project. If one or more of the provisions contained in this Agreement shall, for any mason be held to be invalid, illegal or unenforceable, such invalidity or illegality shall not affect any other provisions of this Agreement; this Agreement shall be constructed as if such invalid, illegal or unenforceable provision had never been contained herein. This Agreement constitutes the entire integrated Agreement between the parties hereto, and cancels and supersedes all prior negotiations, either written or oral, with respect to the subject matter hereof. IN TESTIMONY WHEREOF, the parties hereto have caused this agreement to be executed by their respective duly authorized officers as of the day and year first above written. Joint Powers Agreement Columbia Heights/St. Anthony Page 5 CITY OF ST. ANTHONY Clarence Ranallo Mayor Lhrry H~er Interim City Manager CITY OF COLUMBIA HEIGHTS APPROVED AS TO FORM: Joseph Sturdevant Mayor City Attorney Patrick Hentges City Manager CITY COUNCIL LETTER Meeting of: April !1, 1994 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENI: CITY MANAGER'S NO: 9 CITY MANAGER' S APPROVAL ITEM: ESTABLISH CITY COUNCIL WORK SESSION BY: P. HENTGES BY:E~-~:~.~_~_~ DATES ~ ~ DATE: 4-7-94 DAT NO: ,, In order to plan ahead for work sessions of the City Council, dates will be set aside at this time. The April calendar already indicates the Work Session date~ of April 19th. The May calendar will reflect the Work Session dates of May 2, May 16, and May 31. RECOMMENDED MOTION: Move to establish Tuesday, April 19, (7 P.M.), Monday May 2 (8 P.M.), Monday, May 16 (8 P.M.), and Tuesday, May 31 (7 P.M.) as Work Sessions of the City Council. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 11, 1994 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 9 CITY MANAGER'S APPROVAL ITEM: ACCEPTANCE OF DONATION OF $1,000 FROM BY: P. HENTGES BYT~~..~ THE COLUMBIA HEIGHTS ATHLETIC BOOSTERS DATE: 4-7-94 DA NO: 9I. Celebrate Heights Pride is a city-wide project led by the City of Columbia Heights, Chamber of Commerce, and city residents. This project involves tree planting, flower planting, park and street cleanup, assisting the elderly with home cleanup, and a picnic. The captioned events will take place beginning April 29th and conclude on Saturday, May 21st with the picnic and art fair. The donation will be used for equipment rental and food purchases for the picnic, as well as cleanup expenses. RECOMMENDED MOTION: Move to accept $1,000 from the Columbia Heights Athletic Boosters to be used for equipment rental and food purchases for the Celebrate Heights Pride picnic, as well as cleanup expenses. COUNCIL ACTION: coLUMBIA HEIGHTS ATHLETIC BOOSTERS CLUB, INC. CHARITABLE GAMBLING ACCOUNT I 530 MILL ST., NE. COLUMBIA HEIGHTS, MN 55421 PAY TOTHE ORDER OF City of Columbia Heights One ThoUsand and no/100 ........ March 21 6793 9~ 17-13/910 19__ I $~0_00o00 DOLLARS FOR ~.. Northeast -~-~l State Bank Columbia ~Ights, MN · 788-935t Mln~m,ltpolJs, MN · 379-8811 Coon Rapids, MN · 784-3533 donation/LG503 ,'OD r= ? q 5~" ,~:O q 1. ODD ~, 5 ~: TWO SIGNATURES REQUIRED CTTY COUNCIL L~TTE~ Meeting of: April 11, 1994 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 9 CITY MANAGER'S APPROVAL ITEM: ACCEPT RESIGNATION OF DAVID J. BY: PAT HENTGES BY: ~L MA~UHORTER DATE: 4-8-94 DAT NO: 9 J Enclosed please find the reSignation'of David Mawhorter as Police Chief effective October 2, 1994. Mr. Mawhorter approached the Mayor and City Manager regarding his interest to resign. After discussions, it was decided that his resignation should be established October 2, 1994, so as to aid with the transition and replacement of the Chief's position. In consideration for the six month transition period, the Mayor and City Manager offered Mr. Mawhorter the city's share of medical insurance of $270 per month to be paid for the month of October, November, and December. All other severance benefits will be subject to the conditions Outlined in the Public Manager's Association agreement which essentially calls for only payment of accrued VaCation and one quarter of accrued sick leave. During the transition period, Mr. Mawhorter will assist the City Manager~handling various administrative functions, unfinished projects, and activities for the Police Department. At this point, the Mayor has not finalized any plans concerning realignment of responsibilities during the transition period. It is my understanding that Mr. Sturdevant will be meeting with the Civil Service COmmission to discuss Chief appointment plans in the very near future. The establishment of a six month resignation required an additional consideration for the health insurance contribution, and accordingly specific authorization of the City Council is required. Please note that the contribution will not be paid. RECOMMENDED MOTION: Move to accept the resignation of David P. Mawhorter as Police Chief effective October 2, 1994; subject to consideration that the employer's share of health insurance benefits is paid from October 3, 1994, through December 31, 1994, payment of normal employee service benefits of accrued vacation and percentage of sick leave; and further that the Mayor and City Manager, in cooperation with the Police make appropriate arrangements to assure an orderly transition of responsibility during the period prior to October 2, 1994. COUNCIL ACTION: TO: FROM: SUBJECT: DATE: Mayor Joseph Sturdevant Members of the City Council Members of the Civil Service Commission Pat Hentges, City Manager David P. Mawhorter, Police Chief Resignation April 7, 1994 Due to personal and professional reasons, I am submitting my resignation from my position as police chief. In order to aid with the transition to a new Police Chief; to minimize disruption of police services currently provided to the citizens of Columbia Heights, I agree that this resignation will not become effective until October 2, 1994. David P. Mawhorter Police Chief Dated: F:tLAB OR\COLHTS \MAWHO RTE. MEM CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Brace G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges April 7, 1994 The resignation of David P. Mawhorter as Police Chief for the City of Columbia Heights is hereby accepted subject to the approval of the City Council of the City of Columbia Heights. FOR THE CITY OF COLUMBIA HEIGHTS: ? "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PAT HENTGES, CITY MANAGER APRIL 8, 1994 CITY MANAGER'S REPORT-REG ULAR COUNCIL MEETING OF APRIL 11, 1994 1) OPERATIONAL REPORTS Attached are operational reports from various Department Heads indicating significant items undertaken or accomplished for the month of February. 2) SHARED RIDE Attached are the ridership statistics for Shared Ride through February, 1994. If you have any questions, contact Linda Magee. 3) SOLID WASTE REPORT See attached Solid Waste Report for February, 1994. 4) PARKVIEW VILLA OPEN HOUSE Attached please find notice from the HRA regarding a May 17 (10 A.M. to approximately 4 P.M.) Open House at the Parkview Villa complex. The City will be conducting an Open House on the same day at the Public Works facility. Further information on the City's Open House will be distributed in the next two weeks. 5) COLUMBIA HEIGHTS CITY HALL COURT Attached please find the Anoka County 1994 Court Arraignment schedule. Please note that the Anoka County Court Facility in Columbia Heights will continue to be used through Thursday, December 22, 1994. Thereafter, use of this facility for court purposes will cease, and all court activities will take place in the Courthouse in Anoka. City Staff is finalizing arrangements with Anoka County regarding the move or any additional compensation due to the City. 6) MCNULTY PURCHASES Be advised that we have completed the purchases of the McNulty properties on 4600/02, 4606/08, and 4612/14 Pierce Street. This brings the total acquisitions for the block to fifteen, with an additional three acquisitions on the off-block areas. Be advised that the Police Department will be conducting joint training exercises with Minneapolis and Fridley Police over the next two weeks. We are using two of the more damaged duplexes for training. However, overall damage to the facilities would be minimal or contained to areas of the building that would have to be replaced or remodeled in the event that is selected as an alternative. 7) 1995 STATE MUNICIPAL AGREEMENT PROGRAM Attached please find a list of projects recommended in the metro area under the Municipal Agreement Program. The recommended list does not include projects having an impact on Columbia Heights. 8) ANNUAL ASSOCIATION OF METROPOLITAN MUNICIPALITIF_.S MEETING Attached please find a notice of the Annual AMM Meeting to be conducted on Wednesday evening, May 25th, at Edinburgh USA Golf Course in Brooklyn Park. If you're interested in attending, please advise me and I will assist you in making arrangements. 9) ANNUAL LEAGUE OF MINNESOTA CITIES CONFE~NCE Attached please find a flyer for the Annual League of Minnesota Cities Conference to be conducted in St. Paul on June 7 to June 10, 1994. Please contact JoAnne Student regarding arraugements for your attendance. 10) CITY BUS UPDATE MTC has inspected the City bus and has identified some problems with "rods" in the rear end that keep the bus in alignment. MTC is getting back to the City on their authorization to work on the bus. It is expected that to repair the rods, re-grooving the tires, and replacing the muffler would not exceed $1,500. 11) JAIL TRANSPORT PROGRAM Attached please find minutes of the Projects and Programs Committee of the Anoka County Joint Law Enforcement Council. This committee is working on a county-wide prisoner transport service. Additionally, City Staff recently met with members of HealthOne and discussed the ambulance program. During the course of our discussion, we also became aware that they have discussed in the past and would be interested in exploring in the future the transport of Detox patients through their Med-Van service. 12) TAXI DRIVER RECORDS CI-IECK Enclosed please find taxi driver records check from Leonard M. Olson. cb 94/37 CITY OF COLUMBIA HEIGHTS DATE: TO: FROM: APRIL 4, 1994 PATRICK HENTGES WILLIAM ELRITE FINANCE DIRECTOR OPERATIONAL REPORT MARCH 1994 APR ? 1994 DEPARTMENTAL GOALS: 1993 AUDIT Staff is making slow but steady progress on the completion of the 1993 audit process. The auditors have completed all of their work. It is strictly at a staff level to complete the financial documents. Due to a vacancy in the department, illness, and a worker's comp injury, this whole process is running approximately one month behind schedule. 1995 BUDGET Under the direction of the City Manager, Finance Department staff has done a major revision in the format of the 1995 budget. This included a complete rewrite of the budget preparation instruction manual, along with budget preparation forms. In the new format, the new budget document will provide all of the essential information that was in the previous document, and much better narrative descriptions for each department and activity area of the City. It is anticipated that the new document will be much easier for the layman to use and understand, and will give everyone a clearer picture of the City's budget. WE:dn 9404074 TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Public Works Department PATRICK HENTGES CITY MANAGER MARK A. WINSON /'7~) PUBLIC WORKS DIRECTOR/CITY ENGINEER OPERATION REPORT - MARCH APRIL 4, 1994 APR b t994 MANAGER CITY OF COLUMSt^ HE~GHI$ SIGNIFICANT ACCOMPLISHMENTS General Responded to 63 Gopher State One-Call requests. Terry Randall was promoted to Working Foreman, Sewer & Water. John Murzyn - Maintenance II change of job assignment. Street Department to Sewer & Water Department. Mark Baker - Maintenance I change of job assignment. Sewer & Water Department to Street Department. Karl Pope - Maintenance I change of job assignment. Park Department to Sewer & Water Department. Safety Meeting - Subject: Safe Lifting. A representative from North Memorial was guest speaker. Tree Inspectors completed recertification training. DED removal bid was approved. Sewer & Water Repair water break at 3873 Tyler. Installed solid sanitm7 manhole cover in the area of 45th Avenue & Fillmore. Replace suction pipe at Sullivan Lift Station on pump #1 & pump #2. Tri-State Pump rebuilt pump #t at Sullivan Lift Station. Raven Company lined a storm manhole at 37th Ave. & 5th St. Replaced stop box at 1334 - 44 1/2 Ave. Rodding trouble spots in sanitary sewer - City wide. LaBelle well was tested: Reason = TCAP in monitoring ground water contamination. Televised sanitary sewer on 42nd Ave. - 2nd St. to 3rd St. Spring banners were hung on Central Ave. Completed monthly sanitary manhole check. Operation Report - March April 4, 1994 Page 2 Cleaned police garage floor drain. Removed hydrant flags - City wide. Clean storm sewer outfalls. Completed Water Quality parameter testing. Completed lead & copper demonstration testing. Repaired catch basin at 1020 - 50th Ave. Replaced generator timer Pump Station #2. Plugged sanitary sewer at 5244 - 7th St. 4219 Stinson - Sanitary sewer connection was k~led. Water meters brought into compliance - Rainbow complex. General maintenance at pump houses & lift stations. 36 delinquent account shut offs. Streets Removal of hazardous trees: 1845 Innsbruck Parkway 4030 Stinson 4121 Jefferson Edgemoor Park LaBelle Park Trim trees 37th Ave. & Hart Lake. Patch pot holes - City wide. Steam clean dump trucks & loaders. Completed 1st street sweeping of main drags. Completed 1st street sweeping of lake areas. Completed 1st street sweeping of east side. Completed 1st street sweeping of west side street. Completed 1st street sweeping of Business District. Started hauling street sweepings to land fill. Trimmed boulevard oaks at 4501 Madison. Filled cess pool at 4937 6th St. Sanded streets as required. Park Department Opened storm drains in skating rinks. Steam cleaned interior of park buildings The avenues still have to be donE. Operational Report - March April 4, 1994 Page 3 Installed Lomianki Park sign. Picked litter at all parks. Repaired and painted playground equipment. Painted interior of park building. Replaced window frame at press box #5. Received bids for new playground equipment. Engineering * Attended Public Improvement Hearing for Sealcoat of SW Quadrant and LaBelle Park East Bank Erosion Control. * Continued work on several projects as follows: Sealcoat of SW Quadrant LaBelle Park East Bank project. Storm sewer, west of 5th St. from 37th-38th Avenues. Mill Street project. 38th and 39th Avenue project from University Avenue Service Road to Jefferson St. 1994 Overlay project Railroad crossing on Stinson Blvd. north of 37th Ave. Sheffield plat. Miscellaneous surveys. GIS - utilities Continued working with City of Fridley on North Corporate Limit storm drainage and Highland. Lake Diversion. Continued working with HNTB on LaBelle Pond Water Quality Improvements. MAW:bmm 94-214 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members Chief David Mawhorter v"fJ~ Operational Report, March 1994 April 4, 1994 I. Events/Accomplishments Ao During the month of March, Captain Olson, Officers Vaughn, McGee, and Wiborg attended First Responder Refresher training. Technicians Beth Simons and CSO Montague attended criminal history interstate identification training. Captain Olson and Chief Mawhorter attended the Chief's Spring Training Institute. Officers Dietz and Korts attended a two-day interview and interrogation class. Meetings continue on the jail transport proposal on which the Joint Law Enforcement Council is working. As of this writing, we are not making great progress towards completing the project. However, we are still exploring options that may be available. Co Department supervisors are beginning budget preparations. We will hold several meetings during April and should have the budget completed by the end of April. Projects/Goals mo As of this writing, we do not have the March report of activity completed. Once the report is completed, it will be forwarded for your review. IX[. Issues/Problems A. The probationary taxi licenses of Randy Zieman and Mr. Radasewski are both clear of any driving violations during this reporting period. DPM:mld 94-113 City of Columbia Heights Recreation Department TO: FROM: RE: DATE: Patrick Hentges, City Manager Mark S, Casey, Director of Recreation Operational Report, March 1 - March 31, 1994 April 4, 1994 MANAGER CITY OF COLUMBIA HEIGHTS Administration 1. Over 760 Multi-Use Center surveys have been returned. The Park and Recreation Commission has set April 28, 1994 for the Multi-Use Center information meeting at 7:00 p.m. in John P. Murzyn Halt. 2. On March 30, 1994 approximately 300 registrations were taken on Super Sign-Up Night at Murzyn Hall. 3. Representatives from independent School District #13 (principals, superintendent, community education), civic/community groups and the recreation department have formed a youth activities task force to take a hard look at youth program offerings, any duplications and facility usage. 4. Approximately 500 people attended the 3rd Annual Easter Egg Hunt on March 26 in Huset Park. Over thirty (30) senior citizens stuffed 40,000 pieces of candy into 10,000 plastic egg shells. Over twenty (20) volunteers helped spread the eggs which were gathered by children third grade and under in less than ten (10) minutes, Recreation A fight involving eight (8) individuals broke out at "'Open Sunday" on March 20 at the Columbia Heights High School. Police were called to the scene, and no arrests were made. Once the juveniles were removed, all order was restored. First and second grade basketball program concluded. Fifty-seven (57) children took part in this introductory clinic that stressed instruction and fun. Junior Hylanders 3-5 grade basketball concluded with its season ending banquet which was attended by 165 participants. Jori DeMars, Varsity Boys Coach, gave the keynote speech. 118 people affended the Columbia Heights night at the Target Center to watch the Timberwolves lose to the Knicks. All the children received a free clinic on the Wolves court prior to the game. 5. Spring gymnastics and girls volleyball 6-8 grade programs have begun. OPERATIONAL REPORT - MARCH 1-MARCH 31, 1994 PAGE TWO Traveling basketball boys and girls five month season concluded with their season ending banquet which was attended by 150 participants. Chris Shawn-Spacman, Assistant Varsity Basketball Coach, was the keynote speaker. Men's Activity Night, Co-Rec Volleyball and "Open Sundays" drop-in programs have concluded. Seniors 1. Thirty-seven (37) seniors offended the Children's Theatre performance of "Rebecca of Sunnybrook Farm" on March 2, Free income tax service was provided to seniors on March 8 and 22. Twelve (12) seniors utilized this service, The Hiking Club held a pot luck supper on March 15 and planned their 1994 schedule, Twenty-four (24) seniors participated. Fifty-two (52) seniors participated in a trip to the Old Log Theatre on March 16. A Defensive Driving class was held on March 17 and 18 with thirty-four (34) seniors affending, Sixty-five (65) seniors partidpated in a line dancing party at Murzyn Hall on March 23. The senior coordinator offended a meeting on March 24 sponsored by the Wilder Foundation to see what services are currently being offered to seniors in Anoka County, Thirty (30) seniors filled 10.000 Easter eggs on March 25 for the children's Easter Egg Hunt, The senior coordinator assisted with the Easter Egg Hunt on March 26. Twenty-five (25) seniors attended an outing to the Mall of America on March 31. Volunteers "Celebrate Heights Pride" commiffee is recruiting volunteers to assist with the City- Wide Clean-Up. Stenciling Project and City Picnic. This commil-fee is also in the process of raising funds to cover the cost of this event. The city currently has three (3) college interns working in the Inspections Department and Recreation, Four (4) students were interviewed during the month of March for summer internships in Administration and Recreation, The volunteer coordinator is working with a 10th grade Girl Scout on her silver award, OPERATIONAL REPORT- MARCH t-MARCH 31, 1994 PAGE THREE The Beautification Project is in the process of ordering the plant materials for their gardens, Several new volunteers have been recruited for this project. John P. Murzyn Hall In 1994, thirty-four (34) out of fifty-two (52) Fridays and forty-eight (48) out of fifty- two (52) Saturdays are booked, and in 1995, five (5) out of fifty-two Fridays and thirty-two (32) out of fifty-two (52) Saturdays are booked. Each winter the Murzyn Hall roof has a large ice build-up problem. As the ice melts, a large volume of water leaks on the main hall wood floor. It appears our roof is too warm, and we need to find a feasible way to ventilate. A new thirty-one (31) inch TV/VCR donated by the Lions was installed in the LaBeiie Lounge by Bill Antzaras. COLUMBIA HEIGHTS PUBLIC LIBRARY 782-2805 CITY OF COLUMBIA HEIGHTS TO: Patrick Hentges, City Manager FROM: M. Rebecca Loader, Library Director SUBJECT: , March, 1994, operational report DATE: March 31, 1994 I. Significant Accomplishments A. The Board met on 3/1 with all members in attendance. B. The Friends met on 3/7 with 8 members present, C. Twenty-three people attended Senior Citizen Filmtime on 3/9. D. Ten sessions of pre-school storytime were held in March with a total of 85 attending. E. Ten sessions of Tiny Tots were held in March with a total of 237 attending, II. Departmental Goals A. The Friends have started a "book-washing" project in the children's department to clean the covers of the easy picture books. Marsha and Mary are coordinating this with the Friends, B. On March 1 the patrons were able to start placing their own requests from the PAC stations. Staff is monitoring the number of requests and will be comparing quantities placed and items not picked up after being requested. C.On March 23, Marsha was the guest on "Heights Calendar." III. Issues and Problems A. Construction to install an elevator and to make the basement restrooms handicapped- accessible began the week of March 21. This project is scheduled to be completed by May 13. B. The light switches for the adult reading room had to be repaired during the first week of March. 0 ~ N # # # # # # # # CITY OF COLUMBIA I-IEIGHTS TO: FROM: DATE: PATRICK HF~NTGES, crrY MANAGER VALORIF. GIFFORD, SPECIAL PROJECTS APRIL 4, 1994 COORDINATOR SUBJECT: SOLID WASTE REPORT - FEBRUARY1994 1) Tonnages for February 1994 (parentheses indicate figures for 1993) Curbside Multi-Unit and Recycling Center Tonnage Curbside .................................. '103.31 Multi-Units ..... ................................ 6.21 Other commingled accounts (LaBelles) ................ 1.34 Recycling Center: Scrap Iron ..................................... 5.62 Corrugated ..................................... 1.57 Other ..................................... 5.50 Yard Waste Curbside (Christmas Trees) .......................... 0 Other Materials Abated Appliances ................................. 66 units Oil ..................................... 300 Oil Filters (crushed) ................................ 30 City Hall Commingled Recyclables ...................... 93 Tires ....................................... 0 Mixed Municipal Solid Waste CoHeetecl Curbside ................................... 348.48 Multi-Unit ................................... 102.50 Municipal Service Garage ........................... 1.75 Participation Rate Recycling Program Per above Statistics ............... 51.5% tons tons tons tons tons tons tons 4.56 tons gal. gal. tons tons tons tons tons (9z09) (4.69) (2.49) (o) (1.03) (3.83) (0) (5.54) (.58) (356.47) 01233) (6.50) *Of this total, 7.15 tons was phone books. Solid Waste Report Page 2 2) Solid Waste Abatement AdvfsoryTask Force At the March meeting we received cumulative Municipal Recycling tonnage information based on County records for 1993. Weekly, residents of Columbia Heights recycled approximately 14.85 pounds per person. Per month, according to Anoka County's statistics, our tonnage achieved in 1993 was 1,697 tons. Our 1993 recycling goal (according to Anoka County) was 1,320 tons. We achieved 28.60% over goal. 3) Yard Waste Compost Sites in Anoka County The yard waste compost sites in Anoka County will be open April 4th - November 23rd, weather permitting. Hours for residents are Monday, Wednesday, Friday from 7 am - 7:30 pm (or sunset if earlier), Saturday from 9 am to 5 pm, and Sunday from noon to 5 pm. The compost site is at Bunker Hills Regional Park, 13285 Hanson Blvd. in Coon Rapids. A tree waste site is loc/~ted adjacent to the compost site. The tree disposal site is open April 1st - November 15th, weather permitting. Hours for residents are Monday - Friday from 7 am to 7:30 pm (or sunset is earlier), Saturday from 9 am to 5 pm, and Sunday from noon to 5 pm. Winter hours by appointment only on Wednesdays and Saturdays, November 16 - March 31st. The sites will be closed on the following holidays: Easter Sunday-April 3, Memorial Day-May 30, Independence Day-July 4, Labor Day-September 5, Thanksgiving Day- November 24, and Christmas Day-December 25. There also is a compost site at Rice Creek Chain of Lakes, 7701 Main Street, Lino Lakes. This is located 1/3 mile south of 35W on County Road 14. VG/sh 94/11 Housing & Redevelopment Authority of Columbia Heights Comml~ioner$ Euseblus Hein~z Pa~-..ia Jindra BnJce Nawn:~td Richard DuslJn ~ J. Murzyn, Jr. 590 N.E. 40th Avenue, Columbia Heights, MN $5421 MEMO Fax: (612) 782-2857 -(~12) 782-2854 APR 6 1994 DATE: TO: FROM: SUBJECT: ~R MANAGE April 5, 1994 ~ OF ~" ltM~iA HEighTS Jim Bettendorf, Manager Parkview Villa Housing Complex (PVHC) Donald Schneider, Executive Director~~//~ OPEN HOUSE AT PARKVIEW VILLAt MAY 17 (10:00 a.m. to approximately 4:00 p.m.) As per our telephone call today, I request that you discuss with the PVHC residents about the possibility of having an Open House in the Parkview Villa Housing Complex on May 17. We would like to coordinate the PVHC Open House with our celebration of our HRA's 25th Anniversary and the city Open House on the same day. It would be great if we could have the building open to the public with one or two vacant apartments (if any are available then) open for viewing by the public. The HRA could furnish cookies and coffee with the assistance of some of the residents. We could have information available on the building, along with applications forms. Others? Please advise me as soon as possible as to the interest of the residents and their ideas. cc: HRA Commissioners City Manager Equal Opportunity Employer Equal Housing Opportunity Agency 6) ENVELOPE SPECIAL'rn=-S Mr. Miske of Envelope Specialties has requested that he be allowed to occupy his building located at 455 37th Avenue N.E. As you are aware, construction delays on the project will prevent him from completing the building before the March 1st, 1994, deadline as outlined in the redeveIopment agreements with the HRA. Mr. Miske has asked that temporary use of the building be allowed while he completes some of the interior and exterior work. The building code does allow a temporary occupancy permit. The permit can be issued with conditions outlining utilization of the building and with a specific deadline or expiration date. I have asked that the Building Official and fire inspectors review the building to determine any hazardous conditions or safety issues with partial occupancy. For example, exiting, fire protection, ventilation will be reviewed so that it doesn't pose any hazard to individuals. On the other hand, items such as office finishes, completion of ail the restroom facilities, etc. could be waived temporarily with conditions. I will keep the Council informed on the status of this issue. 7) I.~{.A_ND STAUCH CONVICTION Attached please find further information regarding Leland Stauch's appeal of his housing convictions to the Court of Appeals. As you are aware, Mr. Stauch was convicted on each of the misdemeanor counts of operating his rental units without a license. 8) HONEYW~LL CONTRACT I have met with officials of Honeywell regarding the progress and performance of the Honeywell contract to date. They have provided some interim financial reports showing energy savings through November, 1993 of $15,119. Additionally, we discussed the performance of their contract as it relates · to responding to problems at various buildings. In Suly, 1994, we will be reviewing what amounts to a full year operational experience on the Honeywell contract. At that time, I will have Honeywell present a report at a regular work session of the City Council. This will also aid the City in our 1995 budgeting, in that the 1994 budget did hot to any large extent reflect energy savings as a result of the contract. 9) POLICE STAFFING The Council inquired as to the timing of discussions on police staffing increases or changes. Originally, this item was scheduled for discussion on Saturday, February 26. Mayor Sturdevant has requested that some further internal department discussions occur prior to bringing this item to the City Council. Again, I expect this item to be fully discussed at a March work session. C1TY OPEN HOUSE I have tentatively scheduled a city-wide Open House in conjunction with the spring activities for May 17, 1994. Please check your calendars so that you can schedule your attendance at the event. The Open House will be very similar to the Public Works event, except that it will include all city departments. We will also make available Wurs of other city buildings, such as City Hall/Fire, Police operations to school groups. Hopefully, the Mayor or other council members could be available during those days to assist with the tour~ Carol Frey attended Richfield's Housing Fair this year, and is very excited about the possibility in future years to develop a local housing and remodeling fair for Columbia Heights. Richfield's Housing Fair includes a tremendous involvement from the local private sector, including contractors, home suppliers, financial institutions, real estate agencies, etc. This coming budget year, the City Council may want to establish a contingency account to implement such an effort in Columbia Heights. 94/~9 Anoka County 1994 Arraignment Schedule [As revised for the period of April 1 through December 22, 1994] e Anoka County court facility in Columbia Heigh%s Ci%y Hal will continue to be used through Thursday, December 2~, 1994. Thereafter, use of this facility for cour~ purposes will cease an~ all court activities will take place in the courthouse in/ ka. / The 1995 arraignment schedule will be distribute~ in October, 1994. The following holidays will be observed ak the Columbia Heights facility for the remainder of 1994. No court should be scheduled as City Mall will be closed. Good Friday, April 1, 1994 [Friday] Memorial Day, May 30, 1994 [Monday] Independence Day, July 4, 1994 [Monday] Labor Day, September 5, 1994 [Monday] Veterans Day, November 11, 1994 [Friday] Thanksgiving, November 24-25, 1994 [Thursday and Friday] Christmas Eve, December 23, 1994 [Friday] Christmas, December 26, 1994 [Monday] There also will be no court scheduled in the Columbia Heights facility on the following days: April 21, 1994 [Thursday] July 21, 1994 [Thursday] September 19 - 20, 1994 [Monday and Tuesday] October 27, 1994 [Thursday] December 7 - 9, 1994 [Wednesday thru Friday] December 26 - 30, 1994 [Monday thru Friday] 'Do NOT schedule court on any of these days! See the reverse side of this paper for available dates. March 28, 1994 OFFICE COURTHOUSE OF COURT ADMINISTRATION Anoka County Jane F. Morro~,, Court Administrator 325 EAST MAIN STREET ANOKA, MN 55303 612-422-7350 FAX 612-422-6919 M E M 0 R A N'D U M TO: FROM: RE: ANOKA COUNTY LAW ENFORCEMENT AGENCIES Bev Peterson, Criminal Division Supervisor 1994 Revised Arraignment Schedule/Rule 5 Procedures Enclosed is the revised 1994 Arraignment Schedule for the remainder of this year. Arraignments will be heard at Columbia Heights City Hall through Thursday, December 22, 1994. Please notify all personnel of the available dates and stress the need to adhere to them. Attached is a review of procedures to follow for same day Rule 5 ap- pearances (gross misdemeanor and felonies). /bap eric. cc: Anoka County Corrections Anoka County Jail Anoka County Warrants Municipal Prosecutors Public Defenders JoAnn Bennett Criminal Division Affirmative Action /Equal Opportunity Employer CITY OF COLUMBIA H~IGHTS TO: FROM: DATE: RE: Police Department Fire Department Public Works Joe Voels Pat Hentges, City Manager April 6, 1994 4600/02, 4606/08, and 4612/14 Pierce Street This memo is to advise you that the three properties named above have been acquired by the City. Locks are being changed now to have the master lock within the next week~ Again, we are responsible for providing maintenance and security on these properties. cb aeeociat[.on of metr. oj:)o!i.t..a n mun c pa mee BULLETIN March 31, 1994 To: Mayors, Managers/Administrators FROM: David Childs, AMM President Oily OF COLII : ! HE, HTr, RE: ~i~ Annual Meeting I~t~ Nominations for AMM Officers and Board of Directors ~l~ Innovative City Award ~i~ Peacemaker Award ~l~ MWCC Strategic Visioning Committee Annual Meeting - May 25, 1994- Edinburgh USA Golf Course, Brooklyn Park The 1994 AMM Annual Meeting will be Wednesday Evening, May 25 at Edinburgh USA Golf Course in Brooklyn Park. A reception/social hour will kick off the evening at 5:30 p.m. The dinner and business meeting will follow. For the duffer in you, a pre-meeting round of golf will be available. Watch for details about the golf outing in a flyer accompanying the meeting invitation. A detailed meeting notice and program agenda will be mailed around the first of May. We encourage you to mark your calendars N-O-W for Wednesday evening May 25,1994. Nominations - AMM Officers, Board of Directors members A Nominating Committee was appointed by the Board on March 2. Members are Karen Anderson, Chair, AMM Past President, Minnetonka Mayor; Gary Bastian, Maplewood Mayor; Mark Nagel, Anoka Manager; Pat Scott, Minneapolis Council member; Kay Kuhlman, Jordan Administrator; Jerry Blakey, St. Paul Council member; Mike Ericson, Watertown Administrator; Charlotte Shover, Burnsville Council member and Ted Bearth, Oakdale Mayor. 3490 lexington avenue north, st. p~ui, minnesota 55126 (612) 490-3301 The offices of President, Vice president and eight Directors are up for election. Your input is needed for suggesting good candidates for these positions. If you are interested or if you know a city official you would like to see considered for nomination, please forward the name and a brief resume to the AMM office, Attention Vern Peterson, no later than Friday, April 15. RESPONSIBILITIES OF THE BOARD OF DIRECTORS: The Board of Directors is responsible for the overall management and administration of the AMM staff and activities, and exercises its responsibilities through the Executive Director. The Board also is responsible for the Annual Budget and Work Program, sets the annual dues rate, appoints members of the standing Legislative Policy Committees, and establishes program and legislative priorities on an annual basis. The Board normally meets once a month on the second Thursday, beginning at 7 p.m. Please contact Vern Peterson in the AMM office if you want more information regarding the Board activities and responsibilities. Entries - Innovative City Award The AMM Innovative City Award recognizes and honors the city that has undertaken an activity or program that, among other things, stimulates creativity, demonstrates efficiency, promotes economic viability develops an awareness among residents and fosters a sense of community. Cities may enter as many activities and/or projects as they wish. However, each entry must be submitted under separate cover. CRITERIA: To be considered for the A/VIM Innovative City Award, the enh'y should: 1. Present a different approach demonstrating creativity in identifying and correcting existing community issues. 2. Enhance residents' participation. 3. Foster a sense of community through participation and communication. 4. Promote collaborative/cooperative efforts among other units of government or the private sector, if applicable. 5. Provide better delivery of service(s) or more efficient use of personnel. 6. Demonstrate monetary savings, either short-term or long-term, if applicable, and/or stimulation of economic viability. Judging will be conducted by a five-member panel of elected and appointed city officials. Each criterion will be judged separately, so entrants compete against a scale, not each other. The activity or program with the highest cumulative total will be the winner. APPLICATION PROCESS: Each application MUST include these areas of consideration: 1. Community identification and population being served. 2 2. Description of problem or situation, the method used to analyze the problem and who was involved in the process. 3. Description of innovative activity or program being provided. 4. Listing of participants, induding other units of government or other entities, if applicable. $. Listing of contributions (financial or in-kind) for each entity involved. 6. Description of how this technique produced a solution that could not have been reach any other way. 7. Description of any barriers and how they were overcome. 8. Outline of the communication process with residents and/or employees to explain the change(s) being considered. 9. Description of advantages of the new service in terms of: A. Enhanced availability of city(ies) to improve service delivery. B. Elimination of duplicative service. C. Benefits to residents. D. Cost-benefit ratio. The activity or program must be under way or completed. Supplemental information is welcomed, but will not be considered part of the application. Entries must not exceed five (5) pages, plus application cOver, for a total of six (6) pages. An application form is included in this Bulletin, and may be duplicated as warranted. The application must be received by the AMM office by 5 p.m. Thursday, May 5,1994. Those received after that date will not be considered. Inquiries may be directed to Iqicole Debevec at the AMM office, 490-3301. Please mail applications to: Nicole Debevec Association of Metropolitan Municipalities 3490 Lexington Ave. N. St. Paul, MN 55126 Entries - Peacemaker Award The AMM Peacemaker Award recognizes and honors a city's efforts to resolve a dispute by alternative methods, not the court system. This award was developed from a recommendation made by the AMM's Dispute Resolution Committee. The committee believed that honoring a city for resolving a dispute by non-traditional means could encourage other communities to explore the possibilities of mediation or other creative methods to resolve a dispute instead of going to court. These solutions could be through the more recognized methods included in the umbrella term of alternative dispute resolution - mediation, arbitration, neutral fact-finding - or other creative, non-litigious means such as neighborhood councl]s, etc. To be considered, an application must demonstrate that the decision to seek a more creative resolution was made to solve the problem, not avoid the problem. 3 An entry should show that: 1. The city has a pro-active commitment to seeking alternatives to the court system to resolving disputes. 2. The city must have demonstrated political courage to submit a tough issue to an alternative process rather than the courts. 3. The situation must be either difficult and the approach to solving it exhibits creativity, leadership and a commitment to resolve the matter, not delay a decision. 4. Complete resolution is not a prerequisite. APPLICATION PROCESS: Each application must include: 1. Community identification and population being served. 2. Detailed description of the situation that lead to the use of an alternative means for resolving the dispute. 3. The participants, process and duration of the resolution, respecting parties' rights to privacy when necessary. (IMPORTANT NOTE: For privacy considerations, you may wish to consider asking the parties to sign a publicity or model's release.) 4. Description of how this technique produced a resolution that would not have been reached in any way other than through the court system. 5. Description of any barriers to either the concept or process, and how they were overcome. 6. Demonstration that the alternative, creative method for resolving the dispute fostered a sense of community or fostered a feeling of goodwill toward city officials by those involved in the dispute. Entries must not exceed five (5) pages, plus application cover, for a total of six (6) pages. An application form is included in this Bulletin, and may be reproduced as warranted. Entries must be received by the AMM office by $ p.m. Thursday, May 5, 1994. Those received after that date will not be considered. Inquiries may be directed to Nicole Debevec at the AMM office, 490-3301. Please mail applications to: Nicole Debevec Association of Metropolitan Municipalities 3490 Lexington Ave. N. St. Paul, MN 55126 MWCC Vision Advisory Committee Request for Membership The Metropolitan Waste Control Commission seeks two representatives from the Association of Metropolitan Municipalities to be members of the MWCC's Vision Advisory Committee. This committee will develop a strategic vision addressing challenges such as a demand for enhanced environmental protection, financial aspects, future technologies and pressures to reduce costs. The panel will be made up of major stakeholders (AMM, MWCC board and employees, organized labor and customers) and will meet for two-to-three hours every three weeks for about six months. Nominees should be leaders, good listeners, effective in group discussion and debate and be good problem-solvers. If you are interested or know of someone who is interested in participating on the MWCC Strategic Visioning Committee, please contact Vern Peterson, 490-3301, as soon as possible as the advisory committee will begin meeting in early April. More information about the committee and how it will operate is avail_able upon request. DISTRIBUTION NOTE: This Bulletin has been mailed to mayors and managers/administrators only. Please share this information with council members, internal departments and other staff members as appropriate. Plan to attend now.... The 1 994 League of Minnesota Cities Annual Conference St. Paul Civic Center June 7-1 O, 1 994 St. Paul, MN To register see the registration form in the March 1994 Minnesota Cities magazine or call the League at [612) 490-5600 or 1-800- 925-1122 plus your city code. Please note ...... The deadline for submitting nominations for the C.C. Ludwig and Leadership Awards is April 15. if you have any questions please call Darlyne Lang or Cathy Dovidio at the League. League of Minnesota Cities 3490 Le~ng~,on Avenue North St. Paul, MN 55126-8044 (612) 490-5600 I~C~T~NT ooo I~I~CI~TANT ooo I~I~CI~TANT March 31, 1994 To: Mayors, Managers, and Clerks Enclosed are two important issues the League of Minnesota Cities would like you to consider. Reserve space for your ad in the June 1994 Minnesota Cities magazine Enter the League of Minnesota Cities Achievement Award Contest About the awards El'~iBility: All member cilies ale eligible to submit entries. WJ'~i' t~ enler: You may enter maleriaJs, plans, or projects the city has produced or been involved in between j(muary 1, 1993 and April t5, 1994. Preparing your enlry: Submit h, vo copies of S,.g~ entry materials and K, vo copies of the enlry torm and eniTy information. · CompJele a seporafe enlry form jror each enh¥ · Ch~,~o tho ~[.'~lo~ialo calegolios~ · Subnlil onhies ill CJ ~hi'Oeling binder or a packel ~x)rlfoiJo ({oJdeJ). · include supporl material. Enlry i~f~m~atl¢~: Indude the following inJermation: · Description of lhe entpj · Slrategy (purpose/process) · Goals/obiedive.s · Implementation · Budget · Results/evaluation/applicability to other cilies · Summary slalemen! of 1 O0 words or less I:nlty b ami d~:llir~: There is no enlry fee. Deadline Jor submilling entries is April 29, 1994. Send enllies 1o Communications Depadmonl, League o~ Minnesota Cilies, 3490 Lexington Avenue blodh, St. Paul, MN 55126- 8044. J~li~: J~dges will irK:Jude experfs from the various category fields and dly and slate offtciaJs. J~ lJ'~e are a Iorge number of enlries in a category, a panel of League slaff will do a preliminary saeening. Judges may seJed one award ~or each population group (over 10,000 and under 10,000) in each categ(m/. If Ihe quality of entries in a categoq/do nol meel the judging standards, judges have the righl Io withhold awal'ds. Judges will provide wfillen feedback on each enlry. Judging aileria will indude quality, planning and research, meeting slaled objedlves, adherence to professional standards, quality of materials, program, allocation of ~, use of personnel and other resources, innovativeness, ef~ediveness, an ap~icabilily to olhef cilies. R~l~m ol~ ~trb.~ The League will relum one copy of your entry and evaluations after the League's annual conference in June. Disl~ of ~'~lrb~: ,NI winning enlries will be displayed at the LMC annual conference. 1'4~'i~at~ ~ wim~r~: The League will not release infom~tion on award winners prior to lhe awards ceremony. F~r 1'i~1~ Jrl~l~ll~:~l: Contacl Laurie Audel~e at the League office J612) 490.5600. Entry form for 1994 LMC City Achievement Awards Name of city Address Cily/state/zip Contact person Phone Send entries to Communications Department, 3490 Lexington Avenue North, St. Paul, MN 55126-8044. Deadline is April 29, 1994. To recognize and encourage innovation and excellence in city government, the League of Minnesota Oties is presenting the 1994 Achieve- ment Awards. March 31, 1994 To: Mayors, Managers, and Clerks From: Gayle Brodt Communications Specialist Thc 1994 League of Minnesota Cities Annual Conference in St. Paul is just around the corner. As in past years, the June issue of Minnesota Cities magazine will feature the conference, and will include advertisements promoting cities across the state. The prices below are the reduced fees for cities only. Cities can publicize a summer festival, feature the city logo, or show off a reproduction of the city flag. In past years, some cities have contacted their local Chamber of Commerce and shared the expense of the ad with them. To reserve space in the June issue of Minnesota Cities, complete and return the contract below and send it along with your artwork by Monday, May 2, 1994. We will typeset ads for a small fee (no more than $40) if you provide us with a rough layout of the ad. See reverse side for samples of ads. Please give me a call at (612) 490-5600 or 1-800-925-1122 plus your city code if you have any questions. I look forward to hearing from you soon. June 1994 Minnesota Cities ad contract City Contact Street address City Daytime Phone Zip Ad size LMC to typeset ad (please provide rough layout) TO RESERVE SPACE IN THE JUNE ISSUE OF /9~IINNESOTA CrnES COMPLETE THIS CONTRACT AND SEND IT BACK W1TH YOUR ARTWORK BY IV~NDAY, tV~Y 2, 1994. Ad size Dimensions Cost Full page 7 x 10 $360 1/2 page 7 x 5 $ 200 1/4 page 3 3/8 x 5 $ t 35 Send to: League of Minnesota Cities Attn: Gayle Brodt 3490 Lexington Avenue North St. Paul, MN 55126-8044 I I I I I I I I I ! I I I I _._1 Samples Dawson AA fine place to visit. great place to live. · Beautiful twin lakes within the city · World's largest floating loon · Challenging 18-hole golf course · Beautiful parks Land of the Loon Festival June 19 & 20, 1993 Enter a fleet-footed insect in the world's only Boxelder Bug Races· This fun-filled event features bed races, concerts, rolle bolle, softball and volleyball tournaments, flea market, craft show, queen coronation, dance (Saturday evening), parade (Sunday 12:30) and even a boxelder bug poetry contest. -' For more information call (507) 872-6790 or (507) 872-6792. -.,,~c'--¢?, _^ PROJECTS AND PROGRAMS COMMITTEE ~MA~*'""'~_ ~ .~ANOKA COUNTY JOINT LAW ENFORCEMENT COUNCIL Minutes of the Projects and Programs Committee of the Joint La~v Enforcement Council which met on March 3, 1994 at the Anoka County Sheriff's Office. The purpose of the meeting was to report on the status of further study regarding instituting a countywide prisoner transport service as discussed at the committee meeting on February 8, 1994. Committee members present were Chief Bruce Porter, Chief Dave Van Burkleo, and Sheriff Ken Wilkinson, Chair. Members not in attendance were Ray Jones, Chief Steve Ahrens and Chief Ron Nicholas. Also attending to assist with this project were Chief Dave Mawhorter and Deputy County Administrator Tim Yantos. The committee reported on the availability of any grant funds for the project. Chief Mawhorter contacted Patty Meyer, Executive Director of the Board of Government Innovation and Cooperation to inquire about grants that might be available. She indicated that service-sharing grants (funded from the state) are for start-up costs. The purchase of capital equipment would not be considered part of the start-up costs, however personnel might be. Chief Mawhorter felt that Ms. Meyer was not very positive that this type of project would qualify, but we could try to submit it. They have already completed their grant cycle until the summer, and the application process will begin again either late spring or early summer. It was the consensus that even if this grant would only fund personnel costs, and not the purchase of capital equipment, application should still be made to try for some of the funding. Tim Yantos was not aware if the County had applied for these funds for any other programs, but that it did not seem like there was a lot of money available from this grant. Chief VanBurkleo mentioned that the time frame for the federal grant from the Department of Justice has passed. This grant had to do with community policing. Two rounds of the grant cycle have already been completed. No grants were awarded in Minnesota. Sheriff Wilkinson checked with the National Sheriff's Association, and they have no programs or special funds available. He discussed this with a few Sheriffs from around ,the country - most are like Hennepin County and have a county-wide service. Tim Yantos checked with NACo, and they will have to do some research and get back to him. Sheriff Wilkinson stated that Chief Ahrens was going to check with a computer network, but we have not heard if he was able to find anything. Chief VanBurkleo said he could check with someone he knows who works at the capitol to see if there were any other grants available. Tim Yantos asked if gra.nt funds were not obtainable, would the committee want to look at a pilot project with the cities sharing costs. He suggested a three-month pilot project be put together. This would be much cheaper initially, and could then be evaluated at the end of three months by number of pickups, type of pickups, etc. to determine if the cost could be justified to the cities. A Joint Powers Agreement could be established where the County would invoice the cities for cost reimbursement during this pilot project. Sheriff Wilkinson indicated he could put together the personnel costs for two people working 8 hours per day/7 days a week, and doubling up on busy weekends. Court Security Officers are currently paid at $10.70 per hour. The Sheriff also indicated he would check on the use of the prisoner van as a transport vehicle. This might be available to use during the evening hours. Additional cost figures would include gas and mileage. Sheriff Wilkinson expressed concern that the cities who will benefit the most from a transport service may be least able to pay, i.e., St. Francis, and that the larger cities such as Coon Rapids and Ramsey may not have as great a need. Tim Yantos said that a formula could be developed for anticipated usage. Chief VanBurkleo felt that Coon Rapids may be very interested because of the detox issue. The committee agreed to meet again before the next Joint Law Enforcement Council Meeting on April 27th. Sheriff Wilkinson agreed to put together the preliminary costs for a pilot project. Tim Yantos agreed to look for any other foundation monies or other type of transportation grants, and also to look at developing a formula for anticipated usage. Chief VanBurkleo also agreed to check on any other grant possibilities. The next scheduled committee meeting is for Thursday, April 14, 1994 at 1300 at the Anoka County Sheriff's Office. Respectfully submitted, K.G. Wilkinson Chair CITY OF COLUMBIA HEIGHTS POLICE DEPARTMENT TO= Pat H,entges CitI Manager FROM, Le~. ~lson Captain SUBJECT: Taxi Driver Records Check DATE= April 8, 1994 Sergeant Jendro submitted to me checks on the two taxi drivers the council is monitoring. 1. Randy Zieman ..... No change from previous record checks 2. Chester Radajewski ..... No change from previous record checks Let me know if you need anything else. TO CITY COUNCIL.APRIL 11,1994 *Signed Waiver Form Accompanied Application APPROVED BY BLDG. INSPECTOR I II II II II II II II II II 1994 LICENSE AGENDA CONTRACTORS *Built-Rite Fence Co. *City Plumbing *Construction Analysis & Mgmt. *Construction Labor Force *Crosstown Masonry *Northstar Fire Protection Greg Wills Exteriors LICENSED AT 6707 Wakefield Dr~ 4550 Central Ave. #1339 7398 University Ave. 448 Lilac St. 1322 - 159th Ave. tl.E. 7340 Washington Ave. S. 4246 Royce St. N.E. FEES $ 40.00 40.00 40.00 40.00 4O.OO 40.00 40.00 SAFETY & HEALTH ITINERANT FOOD/POP CONCESSION *Nanette L. Tilkens "Celebrate Heights Pride'1 Huset Park Jefferson Bldg. May 21, 1994. REQUEST FEE BE WAIVED STATE OF MN. POLICE DEPT. MOBILE FOOD CATERING'VEHICLE *Kareen ~. Englund K's Lunch Wagon April 23, 1994 City Auction & Sept. 5, 1994-999 NE. 51st Ave. 50.00 TAXICAB DRIVER POLICE DEPT. *Douglas Lee Allsup 760 - 8th Avenue N.W. 20.00 TO: COLUMBIA HEIGHTS CITY COUNCIL FROM: LOWELL DEMARS SUBJECT: RENTAL PROPERTY LICENSE APPLICATIONS DATE: APRIL 6, 1994 APR ? 1994 MANAGER II THE FOLLOWING LIST OF OWNERS AND THEIR RESPECTIVE RENTAL PROPERTIES HAVE COMPLIED WITH THE CURRENT LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS. I AM RECOMMENDING THAT THE FOLLOWING LICENSES BE ISSUED: OVERLIEN, BARBARA L. POTOCNIK, JAMES L. TRUEHART, LARRY 681 87TH AVENUE 647 87TH AVENUE 4156 CENTRAL AVENUE !/1/94--2/28/95 .t/!/94- -2/28/95 BRC FINANCIAL SYSTEM 04,,'07/'94 14: 5t.: 56 Check History FUND FUND RECAF': DESCRIPTION 10-1. 230 PARA TRANSIT 240 /..IBRARY 401 CAPITAL IMF'ROVEME:NTS 410 SHEF'FI E:LI) REDEVE:L.~PMENT 41.2 CAPITAl_ II,tF'ROVEMENT PARKS 60.1. WA'I"IER UT Il.. I'['Y 602 SEWER UTILITY 603 RE:FL~SE FUND 609 I_ZQIJOtR 65.1. WATER CONSTRUCTION FUND 652 SIEWEF( CONSTRUCTION FUND 701. CENTRAl_ GARAGE 710 EiIqli"'RG Y MANAGE:ME:NT 720 DATA PROCESSING 880 I:'E:RI'I:[ T SURCHAF(GE 88:L CONTRIBUTE. D F'ROJr.!:CTS-REC 884 INSURANCIE 885 ESCROW 887 FLEX BIZIqEFtT TRUST F'UND TOTAL AL.L. FUNDS I) I SBURSEMENTS 37,729.22 4,075.50 8,155.37 8,840.00 16J.,533.74 1,788.90 370.99 3,205.~3 277,291.48 84,504.57 439.91 56,685.87 6,462.45 2,255.24 699.70 1,903.23 2,076.10 175,609.89 225.00 BANK Fd:.:CAF': BANI.( NAME: j BAhlI< CF-IECKINE~ ACCOLINT [TOTAL ALL BANKS D I SBLJRSE:MENTS 833,971.00 833,971.00 ~BRC FINANCIAL SYSTEM 04/07/94 14: 5 t~AN K VENDOR BAblI< CHECI<IIqG ACCOUNT Check History 04/11/1994 COUNCIL LIST ANOKA COUNTY HUMAN SERV BEERS/SH I RLEY BELLBOY CORPORATION BLANCH/MAURICE BL. OOMER/MI LDREI) CRAGUIq 'S CONFERENCE CENT DELEGARI) TOOL.. GOV'T TRAINING SERVICE GFi:IGGS--C:OOF'E:R & CO HAMAI'.I/I_IEON~ HUMAN K]:NETICS F'LJBLISFIER JOI..INSOIfl BROS. LIQUOR CO,, KORI) I A K/TOM I(RAUS-AtqDEF~SOIq KUETFIE:F( D]:85'. CO. I_ADEIq'S BUSINESS MACHIIqE LAWSON F'RODUCT8 I_IEAGI. JlE 01:: MINNESC]TA CITI MAS I CA/SCOTT IqIIqlqESOTA ASSN VOL. UNTEER M U ;q ]: C l -' F' A L. S N S F' N E: L. S 0 N / P A T R ]: C K NORTH SUBURBAN CHAF'TEI~ F:' PARTS PLUS PETTY CASH - GARY BRAATIE F'ETTY CASH- JANICE MCGHE PI"III_I..IF'8 & SONS CO/ED PRIOR WINE R[]I_L_ING OZI_ E~DY/F~OBERT ~ENTRY COIqMUIqZC~TZON~ O S ~EST COMMUNiCaTiONS gERT]SOFT SYSTEMS WESTERN WOFUL_I) INSURANCE WILLARD BLANCH WILLETTE/ANN MARIE WOGDLAKE SANITAR~ SERVIC FIRST COMMUNITY CREDIT U GREAT WEST LIFE & ANNUIT ICMA RETIREMENT' TRUST ~5 MN STATE RETIREMENT SYST NORTHEAST STATE BANK F'AYI~OI...L ACCOUNT PERA PIERA - DEFINED CONTRIBUT PERA - FIRE RELIEF' CI-IF_'C K NUMBER 46481 46482 46483 46484 46485 46486 46487 46488 46489 46490 46491 46492 46493 46494 46495 46496 46497 46498 46499 46500 46501 46502 46503 46504 46505 46506 46507 46508 46509 465:1.0 46511 ~ 465:J. 2 46513 46514 46515 46516 46517 46518 46520 4657'1 46522 46523 46524 46525 46526 46527 46528 CITY OF' COLUMBIA HEIGHTS GL540R-V04.. 10 PAGE AMOUNT 243 · 11 5.00 4,003.20 10.00 5.00 100.00 119.66 160.00 600.99 5.00 81.09 2:L5.21 50.00 7~926.75 · 576 · 90 212.00 28.91 225.00 112.00 125.00 12:6.00 66.77 88.90 30. O0 75.07 85.55 123.86 1,163 .. 45 250.09 445.77 35.37 639.00 20.66 57.45 500.00 10.00 5.00 276,97~. 57 1,727.29 4,974.50 6,218.17 717.50 55,658.25 108,020.70 18..356.18 64.62 574.25 ~RC FINANCIAL SYSTEM ~)4/07/94 1.4: 5 BAN K VENDOR ~ANK CHECKING ACCOUNT Check History 04/11/1994 COUNCIL LIST POLICE RELIEF STATE CAPITOL CREDIT UNI UNITED WAY I_AND TITLE INC BELLBOY CORPORATION Cl..AS8 IC CATERING COL.. HGTS CHAMBER OF COMM COLL;MBIA HEIGHTS I I) A[)HEWANG/BOONLENG F I R S T M A N A G E M E hl T S E R V I C E FOSS/JERRY GR]:C.)GS-.-COOF'ER & CO HANSON/KAY ]:DZ l ORE K/MARGARET JENSE:N/DAN JOHlqSON BROS. LIQUOR CO. JUL_ KOWS K I/STEVE KEWATT/CHARLES K ]: ~;SZL..L/M I KE KRUSC/JOE LEWANDOWS K I/JOE MA]'I"I t OW~:TZ/M I CHELLE S MAZZ ZTEL. LO/L.ARRY MCI)OhlALI)/KEV t N ME'¥'RO ATHLETIC SUF'PLY M ]: CHELSON/I)ENNY MINNESOTA T II"JBERWOLVES MO~:LLE:R/KAREN NAWROCKI/BRUCE NORSEMON F'ARTS PLUS PETTY CASH - KAREN MOELL PHILLIPS & SONS CO/ED F'R]:OR WINE QUALITY WINE & SPIRITS RODI)Y/WILL I AM ROMAN/DOROTHY SACKETT/CHARLIE SCHMIDT/JEANINE M SCHW I NDEN/JACKI E SKOVRAN/TOM STAR TRIBUNE STOh',EBF~OOK CONSTRUCTIOIq T]:CH/MARTY AND MARY ANN U S WEST COMMUNICATIONS VANSETH/DENN t 8 CHECK NUMBER CITY OF COI_UMBIA HEIGHTS GL540R-V04.10 PAGE 2 AMOUNT 46529 37].. 43 46530 745. O0 46531 132.00 46532 161,476.22 46534 10,290.58 46535 250.00 46536 300.00 46537 4,088.69 46538 200.00 46539 1,1.39 .. 00 46540 50.00 46541~ 7,546 ..25 46542 5.00 46543 5 ~.00 46544 50.00 46545 4,210.1.3 46546 50.00 46547 81.9.00 46548 50.00 46549 50.00 46550 36,344. I5 46551 50.00 46552 173.00 46553 70.00 46554 50.00 46555 652.50 46556 50.00 46557 767.00 46558 25.16 46559 971.67 46560 111.83 46561. 32.64 46562 82.54 46563 1,668- 17 46564 2_,435.87 46565 2., 597.40 46566 7.12 46567 5.00 46568 50. O0 46569 12.42 46570 5.00 46571 50.00 46572 71.54 46573 8,840.00 46574 10.00 46575 217.99 46576 50.00 ~BRC FINANCIAL SYSTEM 04/07/94 14: 5 Check History 04/11/1994 COUNCIL LIST CITY OF COLUMBIA HEIGHTS GL540R-V04.10 PAGE: 3 BAN K VENDOR CHECK NUMBER AMOUNT BANK CHECI<ING ACCOUNT WINE MERCHANTS AAA/PRIORITY VIDEO INC ACTION RADIO & COMM INC AMERICAN BINDERY AMERICAN LIBRARY ASSOC AMERICAN LINEN SUPPLY CO AM I ANOKA COUNTY LIBRARY ARATEX AT ~ T BAKER ~ TAYI_OR BIG BOB'S REF'AIR SHOP BROCK WHITE CO. BRODART BLISINESS & LEGAL. REPORTS CAPITAL. FURNITURtE SALES CATCO PARTS SERVICE CENTF~AL AVENUE VACUUMS CHEROI<EE F:'OWEI:~ EQUIPMENT CH I LDREI't ' S PRESS CITY OF BL. OOMINGTON CITY OF COL. UMBIA HEIGHTS Ct...ARI< F'OOI)SERVICE INC COI_UMBIA I-.IGTS-FR I DLEY COL. UMB]]A PARK CLINIC COMM CENTER I) C HEY COMPANY DAWSON I)AY--TIMERS, INC. DEMARS SIGNS/DENNIS I)EMCO DIAMOND VOGEl_ PAINTS ESS BROTHERS & SONS FLEX COMPENSATION, INC FL. EXIBLE PIPE TOOL CO. FOCUS NEWSPAPERS~ F'OUNDATION CENTER/THE FRATTALONE'S HARDWARE ST FR]]DLEY/CI]'Y OF GALE RESEARCH CO. GENUINE PARTS/NAPA AUTO GOVERNI~iENT FINANCE OF'FIC GRAFIX SHOF'PE GREATEF( ANOKA CNTY.HUMAI~ GUM I NGO, F'ATR I C I A 46577 81.00 46579 48.33 46580 20.00 46581 133.10 46582 105.64 46585 94.59 46584 145.65 46585 396.22 46586 102.45 46587 8.28 46588 53.25 46589 4,507.04 46590 168.25 46591 287.05 46592 136.47 46593 24..76 46594 55.34 46595 44.,47 46596 578.69 46597 22.37 46598 2,108.39 46599 55.97 46600 105.00 46601. 55.00 46602 102.24 46603 150.10 46604 25.00 46605 125.20 46606 55.67 46607 5.60 46608 30.58 46609 227.17 46610 56.04 46611 770.77 46612 436.18 46613 225.00 46614 375.86 46615 967.89 46616 324.00 46617 ~1.78 46618 3,866.82 46619 110.67 46620 337.00 46621 180.00 46622 19.61 46623 636..74 46624 200.00 [~RC F'[NANCIAL SYSTEM 04/07/94 14:5 BANI", VENDOR Check History 04/11/1994 COUNCIL LIST CITY OF COLUMBIA HEIGHTS GL540R-.-V04. ].0 PAGE 4 CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT H.I). INDUSTRIES ]:.NE) HATCH PETERSOI'.I SALES HE:ALT'HSF'AN TRANSF'OF<TATt O INSTY PRINTS I N"f'EF~L I GHT IF'C F'RZIqTZNG l"f't:i:N Ct"II:ZVROL. ET CO. 14 & G PUBLISH:lNG ZNC K MART KAL. INA, WILLS, WOODS, GISVO KOR'.TS/STEVEN LAGE]r4QU I ST r2.ORF'. LAMi..]:]'T]; e;: E.)ON,'S.'; ]:I-,1C LEEF BFkOS. L.C)F'F:'L..E]:;,' BUS]:Nt:ZSS 8YSTEMS LORE:NZ BUS SE]:~V]:CE It'-lC'.. M, AIER STEWART & ASSOC., METRO AR. rCA MANAGE:MENT AS M i[ DWEST BUS I I'.-IESS I::'I.~:ODUC)T MtI)WEST REFRESHMEhlTS ]:hlC: MINt'.tEAF'OLIS (]XY(31i:'tq CO. M]]Nr, IL.Z'SO]'A EL.E]V¢~TOR MI'.I CEI..I..ULAR OI'-IE MF:'EL. RA/:DAV]'.D A CLARK TF,'E lq S F' I',tO~;,"0]:C TRUCK I::'ARTS t,-tOI:;.:THIERlq SANITARY SUF'F'L.Y l',tO F;,'T HIERt',I STATE'S OL. YMI'""]:C EI._ECTRZC CO .T.I'.IC OXYGE:N SERVICE CO PE;I'.ihtZO I I.. PRODUCTS PERMA-BOUt',ID PET'T'Y CASH - REBECCA LO~ F'HYSZCZAI'I--.; ]:)ESI-( RE:FE:RENC QLIAI..ZTY BOOKS, II',IC. I:~A]'NEt:~: STEEL 8LtF'PLY CO S & S ARTS & CRAI"-TS SCHERER BROS LUMBER ST PAUL BOOK & STATIONER STAR TRIBUNE STAT'E T'REASURER STREICHER GUht'8 INC/t)ON SUBURBAN 'TAXI CORF'ORATI(] SUBURBAN TIRE SERVICE TOWN &COt. JNTF~Y OFFICE Cl.. TW]:N C.T.T]:ES BETSY-TACY S 46625 729.43 46626 639.75 46627 100.00 46628 100.89 46629 50.42 46630 302.52 4663]. 27.16 46632 99.50 46633 87.99 46634 16,967.88 46635 12.59 46636 171.~()6 46637 52,819.05 46638 140.].4 46639 467.54 46640 18]..00 4664]. 47.94 46642 439.92 46643 10.00 46644 420.47 46645 45.87 46646 28.02 46647 69.50 46648 16.5]. 46649 150.00 46650 2,742.97 46651 23.71 46652 449.11 46653 8,434.43 46654 268.00 46655 82.0]. 46656 283.91 46657 142.14 46658 29.03 46659 39.95 46660 501.42 46661 985.24 '46662 42.10 46663 486.43 46664 48.79 46665 78.00 46666 118.72 46667 49.52 46668 4,075.50 46669 6].5.64 46670 2,955.38 46671 12.00 FINANCIAL SYSTEM 14:5 VENDOR .~ANK CHECKING ACCOUNT Check History 04/11/1994 COUNCIL LIST U S WEST CELLULAR U S WEST COMMUNICATIONS U S WEST DIRECT UNIFORMS UNLIMITED UNIV OF MINN-AUDIO VISUA UNIVERSAL FILTER SERVICE LJPSTART VAN-O-LITE VOSS LIGHTING W W GRAINGER ZACK'S INC. ZEF:' MAIqtJFACTURIIqG COI~iF'AN CITY OF COLUMBIA HEIGI--I'I-S GL540R-V04.10 PAGE 5 CHECK NUMBER AMOUNT 46672 244.82 46673 111.05 46674 61.65 46675 252.46 46676 40.50 46677 75.00 46678 84.71 46679 44.73 46680 25.86 46681 217.29 46682 409.49 46683 780.410 833,971.00 CITY OF COLUMBIA HEIGHTS Meeting of: April 11~, 1994 AGENDA SECTION: VOLUNTEER FIRE RELIEF ASSN ORIGINATING DEPARTMENT: CITY MANAGER NO: Fire APPROVAL: iTEM: DEATH BENEFIT, EDWARD MISKOWlC BY: Charles Kewatt BY~ NO: DATE: April 6, 1994 ~ DA Columbia Heights Fire Department Volunteer Relief Association Board of Trustees Please be advised that Edward F. Miskowic, who was a member of the Columbia Heights Fire Department, Volunteer Division for 26 years, passed away on April 4, 1994, at the age of 85. He was an active member of the department from November 12, 1943 to December 31, 1969. Mr. Miskowic has been drawing a monthly pension from the Volunteer Relief Association. At this time, authorization is requested for the Treasurer to issue a death benefit check in the amount of $1,500.00. This transaction is per the Volunteer Relief Association Bylaws adopted September 14, 1992, Article VII, Section 3. RECOMMENDED MOTION: Moved and seconded to authorize the Treasurer to have a death benefit check issued in the amount of $1,500.00 from the Volunteer Relief Association Pension Fund. 94-44 cc: Volunteer Relief Association Secretary COUNCIL ACIION: