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Home My WebLink AboutMarch 19, 2001 A special meeting for the Public Improvement Hearing of Zone 5 was held at 7:00 p.m. on Monday, March 19, 2001 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota . 1. CALL TO ORDER/ROLL CALL Present: Councilmembers Williams, Szurek, Wyckoff, Nawrocki, and Mayor Peterson Nawrocki welcomed George Haluska who was in the audience. 2. PUBLIC IMPROVEMENT HEARING: 2001 STREET REHABILITATION PROGRAM FOR ZONE 5 Kevin Hansen, Public Works Director, stated the boundaries of the proposed project, Zone 5, and indicated this would include the properties added by the City Council this summer. He indicated that staff does a physical evaluation, and physical coring, an independent company does strength testing, and engineering staff counts cracks. Recommendations for each street are determined from this information. He described the seal coating process. He stated the most involved and invasive projects are overlay, partial, and full reconstruction. Hansen discussed the water main issues, the water distribution study, and the possibility that some water services may have lead joints and need replacement with copper. The Sanitary sewer has been televised in ththth this entire area. The information shows replacement is necessary on 6 Street from 46 to 47. Several man- holes will need reconstruction also. Storm sewer improvements and catch basin replacements were rd located. They are looking at adding a trunk line along 43. Hansen indicated new storm sewer grates that reduce the amount of blockage from debris would be desirable in this entire area. He also referred to the problem of root intrusion into pipes. Hansen discussed costs of the project. He stated that the City does not assess property owners for engineering costs; the only costs assessed are on actual work completed. Hansen listed the proposed assessment percentages for total reconstruction, partial reconstruction, mill & overlay and for sealcoating. He explained the charges are on a parcel rate base, using the theory that streets are a benefit to all residents in the area. th Hansen reviewed questions from the informational meeting regarding water drainage in the area of 47 and Jefferson/Monroe. Residents also questioned this project abutting the City of Hilltop in two areas. Hansen is recommending Hilltop share the reconstruction of the streets by paying for one-half costs detailed in a Joint Powers Agreement. Hansen has been in contact with the Hilltop Administrator to let them know what is proposed, but have not yet discussed a dollar amount or executed a joint powers agreement. He indicated that the City of Hilltop paid for the school district assessment in Zone 4. Hansen indicated that schools and park property pay their full share. Engineering costs were discussed. Jane Gleason, Assessment Clerk, explained Avenue charges versus Street charges. Peterson stated we should not proceed with the road project until Hilltop agrees to share the costs. th Claire Schmidt, 691 47 Avenue NE, stated there are 55 units on the Hilltop side of the street, and that their portion of the street reconstruction costs should reflect this. Kathy Young, Assistant City Engineer, th recommended the City of Hilltop pay for one-half of Monroe Street and 47 Street costs. The City of Hilltop has never been assessed or billed on the number of their residents versus our residents. Fehst stated that Hilltop charges would include engineering fees. City Council Minutes Zone 5 Public Improvement Hearing March 19, 2001 Page 2 of 7 A) Full Street Reconstruction Projects George Haluska, 4233 Quincy, questioned why properties were assessed by parcel versus footage. Hansen stated this has been the policy for the last two years indicating improvements benefit the entire area equally. Hansen stated the established infrastructure fund subsidizes improvements in each zone. Fehst explained how the fund was established to ease the burden so residents would not have to pay 100% of the assessment. Haluska questioned the interest rate and the deferred senior citizen assessment rate. Hansen stated Council sets the interest rates. Gleason explained the disadvantages of the senior deferment. Nawrocki asked for clarification on interest rate charges over the assessment term. Matt Sharon, 4250 Jackson Street, discussed the low area on Quincy and Jackson area and problems during construction. He spoke of basements filling with mud. Scott Follate, 4152 Quincy, felt that alley work last year on Quincy Street was substandard and that he had not received an adequate response from the City. Nawrocki asked the Public Works Director to respond, in writing, to this gentleman and copy the Council. Steven Engel, 4207 Van Buren, questioned if parcels needing water main replacements have been notified? Hansen stated, yes, and if there were additional properties they would be notified. Douglas Fransen, 4246 Quincy Street, asked how long the improvements would last. Hansen stated that following MnDot regulations, with proper and continued treatment such as seal coating, the roadways should last for 80 to 100 years. However, many items influence the street conditions. Fransen asked if the NEI project has any thing to do with these streets being reconstructed. Hansen stated no, the proposed flow to the sanitary sewer is insignificant, and the new ponding site will handle the storm water. Nawrocki questioned seal coating. Peterson stated that when all zones are completed, seal coating would be on an eight-year program. Jeff Seawell, 4205 Jackson, asked if residents could do their own water service hook up. Hansen stated this is included in the contract and liability would not allow this. B) Partial Street Reconstruction Projects th Bob Gross, 646 47Street, expressed concern about the drainage proposal to drill a pit to Jefferson Street and to go under the hill. He has a retaining wall and was concerned it may be damaged. Hansen described this drilling process. He stated a video tape would be made prior to the work for insurance purposes. th Anthony Bolinski 4526 6 Street, stated there is a high crown on their road and asked that this be corrected in the reconstruction. Jim Williams, 4707 Jefferson Street, referred to the water pressure problem in his area. Hansen stated that this concern is part of the entire project. Gleason explained how mill and overlay work is assessed. Roger Strum, 690 47½ Avenue, questioned if curbing was damaged, who would replace it. Hansen stated that, if necessary, disjointed curbing would be replaced. Aprons are not redone, but residents are given the option to purchase this repair on their own. City Council Minutes Zone 5 Public Improvement Hearing March 19, 2001 Page 3 of 7 th Clair Schmidt, 691 47 Avenue, discussed problems of mobile homes be driven down the street and the problems this causes. Fehst stated reported damage is charged to the responsible party. Peterson asked that residents report any damage they see happening. Jim Williams, 4707 Jefferson, questioned the cost per unit. Gleason showed him a map and explained the assessment process. Nawrocki felt Williams should only have an avenue charge for 47½ . Gleason referred to policy and past practice for assessments. C) Mill and Overlay Project No additional questions were asked on the Mill and Overlay project. D) Seal Coat Bituminous Streets th Dave Thompson, 4416 4 Street, questioned the drainage problem on the alley behind him. Hansen will go to the site and review the problem. Thompson is not in favor of seal coating if there is a problem that should be corrected. Peterson closed the public hearing at 8:50 p.m. and thanked staff for their hard work. Hansen stated residents will be notified by mail if Hilltop does not sign the Joint Powers Agreement and the project does not proceed. Nawrocki stated that the engineering for reconstruction is excessive. He had no problem with the seal coating program. Nawrocki suggested continuing this hearing for thirty days to see if there are more cost effective ways to work on these streets and for staff to talk to the City of Hilltop regarding an agreement. Hansen stated the negative impact this would have on the bidding and construction process. Approval could be contingent on the joint powers agreement. Peterson stated that costs may rise if we wait and recommended moving forward on the project. Wyckoff agreed it is necessary to get the approval of Hilltop’s Council, but stated the repairs are necessary. She noted that no one present voiced an opinion that they did not want the work done or that it didn’t need to be done. th Bernice Clark, 674 47 Avenue, stated the roads adjacent to Hilltop badly need repair. Peterson stated that he anticipates cooperation by Hilltop. Nawrocki again stated the approval should be delayed until there is an agreement with Hilltop, and until other alternatives for levels of improvement are researched. Motion by Nawrocki, that this hearing be continued until the second regular council meeting in April 2000 until Council members have a chance to look at each street, look for cost effective alternatives, and to allow time to obtain Hilltop approvals. Fehst has contacted Ruth Nelsen, Hilltop City Clerk, who stated she was aware of the project and had advised their City Council that information would be forthcoming. Peterson stated that 14 of the 16 motions could be approved without the Hilltop joint powers agreement. Motion died for lack of the second. A resident suggested letting bids with two alternate bids. Hansen anticipates arrangements with Hilltop will be complete before final bid approval. City Council Minutes Zone 5 Public Improvement Hearing March 19, 2001 Page 4 of 7 Szurek stated the Council must be pro-active to repair deteriorated streets and water pipes, and to reduce the large number of water main breaks each year. She agreed that Hilltop must be responsible for their portion. Wyckoff suggested letting bids for the entire project and allowing work contingent on having a signed joint powers agreement. Nawrocki stated it was Council’s responsibility to question and look for alternatives, not to just follow staff and consultant recommendations. Fehst stated that the contract structure allows us to opt out of 5 percent to 25 percent of the work bid. E) Close the Public Hearing Mayor Peterson closed the Public Hearing on the 2001 Street Rehabilitation Projects: P.I.R. 1046, 1047, 1048, 1049, 1050, 1051, 1052, 1053, 1054, 1055, 1056, 1057, 1058, 1059, 1060, 1061. F) Consideration of Resolutions 1) MOTION by Williams, second by Szurek, to waive the reading of Resolution No.2001-13, there being ample copies available to the public. All ayes. Motion carried. MOTION by Williams, second by Szurek, to adopt Resolution No. 2001-13, being a resolution ordering improvements and preparation of plans, PIR #1046, Project #0102. Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 2) MOTION by Williams, second by Szurek, to waive the reading of Resolution No.2001-14, there being ample copies available to the public. All ayes. Motion carried. MOTION by Williams, second by Szurek, to adopt Resolution No. 2001-14, being a resolution ordering improvements and preparation of plans, PIR #1047, Project #0102. . Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 3) MOTION by Williams, second by Szurek, to waive the reading of Resolution No.2001-15, there being ample copies available to the public. All ayes. Motion carried. MOTION by Williams, second by Szurek, to adopt Resolution No. 2001-15, being a resolution ordering improvements and preparation of plans, PIR #1048, Project #0102. . Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 4) MOTION by Williams, second by Szurek, to waive the reading of Resolution No.2001-16, there being ample copies available to the public. All ayes. Motion carried. MOTION by Williams, second by Szurek, to adopt Resolution No. 2001-16, being a resolution ordering improvements and preparation of plans, PIR #1049, Project #0102. . Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 5) MOTION by Williams, second by Szurek, to waive the reading of Resolution No.2001-17, there being ample copies available to the public. All ayes. Motion carried. City Council Minutes Zone 5 Public Improvement Hearing March 19, 2001 Page 5 of 7 MOTION by Williams, second by Szurek, to adopt Resolution No. 2001-17, being a resolution ordering improvements and preparation of plans, PIR #1050, Project #0102. . Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 6) MOTION by Szurek, second by Williams, to waive the reading of Resolution No.2001-18, there being ample copies available to the public. All ayes. Motion carried. MOTION by Szurek, second by Williams, to adopt Resolution No. 2001-18, being a resolution ordering improvements and preparation of plans, PIR #1051, Project #0102. . Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 7) MOTION by Szurek, second by Williams, to waive the reading of Resolution No.2001-19, there being ample copies available to the public. All ayes. Motion carried. MOTION: Szurek, second by Williams Move to adopt Resolution No. 2001-19, being a resolution ordering improvements and preparation of plans, PIR #1052, Project #0102. . Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 8) MOTION by Szurek, second by Williams, to waive the reading of Resolution No.2001-20, there being ample copies available to the public. All ayes. Motion carried. MOTION by Szurek, second by Williams, to adopt Resolution No. 2001-20, being a resolution ordering improvements and preparation of plans, PIR #1053, Project #0102. . Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 9) MOTION by Szurek, second by Williams, to waive the reading of Resolution No.2001-21, there being ample copies available to the public. All ayes. Motion carried. MOTION by Szurek, second by Williams, to adopt Resolution No. 2001-21, being a resolution ordering improvements and preparation of plans, PIR #1054, Project #0102. . Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 10) MOTION by Szurek, second by Williams, to waive the reading of Resolution No.2001-22, there being ample copies available to the public. All ayes. Motion carried. MOTION by Szurek, second by Williams, to adopt Resolution No. 2001-22, being a resolution ordering improvements and preparation of plans, PIR #1055, Project #0102. . Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 11) MOTION by Wyckoff, second by Szurek, to waive the reading of Resolution No.2001-23, there being ample copies available to the public. All ayes. Motion carried. City Council Minutes Zone 5 Public Improvement Hearing March 19, 2001 Page 6 of 7 MOTION by Wyckoff, second by Szurek, to adopt Resolution No. 2001-23, being a resolution ordering improvements and preparation of plans, PIR #1056, Project #0102. . Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 12) MOTION by Wyckoff, second by Szurek, to waive the reading of Resolution No.2001-24, there being ample copies available to the public. All ayes. Motion carried. MOTION by Wyckoff, second by Szurek, to adopt Resolution No. 2001-24, being a resolution ordering improvements and preparation of plans, PIR #1057, Project 0102, contingent upon approval of a joint powers agreement with the City of Hilltop prior to bid award. Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 13) MOTION by Wyckoff, second by Szurek, to waive the reading of Resolution No.2001-25, there being ample copies available to the public. All ayes. Motion carried. MOTION by Wyckoff, second by Szurek, to adopt Resolution No. 2001-25 being a resolution ordering improvements and preparation of plans, PIR #1058, Project #0102, contingent upon approval of a joint powers agreement with the City of Hilltop prior to bid award. Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 14) MOTION by Wyckoff, second by Szurek, to waive the reading of Resolution No.2001-26, there being ample copies available to the public. All ayes. Motion carried. MOTION by Wyckoff, second by Szurek, to adopt Resolution No. 2001-26, being a resolution ordering improvements and preparation of plans, PIR #1059, Project #0102. . Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 15) MOTION by Wyckoff, second by Szurek, to waive the reading of Resolution No.2001-27, there being ample copies available to the public. All ayes. Motion carried. MOTION by Wyckoff, second by Szurek, to adopt Resolution No. 2001-27, being a resolution ordering improvements and preparation of plans, PIR #1060, Project #0102. . Upon Vote: Williams – aye, Szurek – aye, Wyckoff – aye, Nawrocki – abstain, Peterson – aye. Motion carried; four ayes, one abstention. 16) MOTION by Nawrocki, second by Wyckoff, to waive the reading of Resolution No.2001-28, there being ample copies available to the public. All ayes. Motion carried. MOTION Nawrocki, second by Wyckoff, to adopt Resolution No. 2001-28, being a resolution ordering improvements and preparation of plans, PIR #1061, Project #0101. All ayes. Motion carried. Nawrocki questioned improvements not included in these projects. Hansen stated some utility work in certain streets may need to be determined if they are included in the PIR. These improvements will come before council after further research and televising of lines. City Council Minutes Zone 5 Public Improvement Hearing March 19, 2001 Page 7 of 7 Nawrocki stated he is waiting for the 2000 year end financial report to analyze the status of each fund. 3. Adjournment Mayor Peterson adjourned the meeting at 9:50 p.m. __________________________________ Patricia Muscovitz, Deputy City Clerk