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HomeMy WebLinkAboutOctober 10, 1994 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 ~layor Joseph Sturdevant Coun¢ilmembers Donald G. Jolly Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges October 7, 1994 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, October 10, 1994, in the City Council Chambers of City Hall at 590 40th Avenue NE, Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability i'n the admission or access to, or treatment or employment in, its 'services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. Call to Order and Roll Call 2. Pledge of Allegiance Consent Agenda (All items listed with asterisks [***] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asterisk (***)on the Regular Council Agenda. 4. Minutes of Previous Meeting(s). ***RECOMMENDED MOTION: Move to adopt the minutes of the Regular City Council Meeting of September 26, 1994, as presented in writing, and such reading be dispensed with. 5. Open Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) a. Polish American Heritage Month "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES COUNCIL AGENDA Page 2 Council Meeting of October 10, 1994 6. Public ao Hearings/Ordinances & Resolutions Public Hearing Continued - 4156 Central Avenue N.E., Larry Truehart RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental Licenses held by Mr. Larry Truehart Regarding Rental Property at 4156 Central Avenue NE in that he has Complied with Provisions of the Housing Maintenance Code. Public Hearing - Revoke or Suspend Rental License at 4544/46 Fillmore Street NE, William C. Frauly RECOMMENDED MOTION: Move to waive the reading of Resolution 94- copies available to the public. , there being ample RECOMMENDED MOTION: Move to Adopt Resolution No. 94-__., Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by William C. Frauly Regarding Rental Property at 4544/46 Fillmore Street NE. Public Hearing - Revoke or Suspend Rental License at 4055/57 University N.E., Kwei-Wu-Fang RECOMMENDED MOTION: Move to waive the reading of Resolution 94-__ copies available to the public. ., there being ample RECOMMENDED MOTION: Move to Adopt Resolution No. 94- , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by Kwei-Wu-Fang Regarding Rental Property at 4055/57 University Avenue NE. Resolution to Approve the 1995 Business License Fees RECOMMENDED MOTION: copies available to the public. RECOMMENDED MOTION: Legislative Resolution RECOMMENDED MOTION: copies available to the public. Move to waive the reading of Resolution No. 94- . there being ample Move to Approve the 1995 License Fee Schedule as Presented. Move to waive the reading of Resolution No. 94, ? there being ample Communications Establish Hearing Date for Revocation or Suspension of a License - 4220-4th Street NE RECOMMENDED MOTION: Move to Establish a Hearing Date of October 24, 1994, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Mr. Lee B. Olson, Regarding Rental Property at 4220-4th Street NE. f. Other Resolutions and Ordinances RECOMMENDED MOTION: Move to Approve Resolution 94-__., Being a Resolution to Urge the Legislature Correct the Imbalance of Property Tax Base and Public Investment in the Metro Area. COUNCIL AGENDA Page 3 Council Meeting of October 10, 1994 ***b. ***C. ***d. go Establish Hearing Date for Revocation or Suspension of a License - 4637-39 Pierce Street NE RECOMMENDED MOTION: Move to Establish a Hearing Date of October 24, 1994, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Mr. Kirk Larson, Regarding Rental Property at 4637-39 Pierce Street NE. Establish Hearing Date for Revocation or Suspension of a License - 3959-61 Polk Street NE RECOMMENDED MOTION: Move to Establish a Hearing Date of October 24, 1994, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Mr. Walter Lewis Caughey, Regarding Rental Property at 3959-61 Polk Street NE. Establish Hearing Date for Revocation or Suspension of a License - 3804-06 NE 3rd Street and 3810-12 NE 3rd Street RECOMMENDED MOTION: Move to Establish a Hearing Date of October 24, 1994, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Mr. Jerry Dean Wakeman, Regarding Rental Property at 3804-06 NE 3rd Street and 3810-12 NE 3rd Street. Establish Hearing Date for Revocation or Suspension of a License - 4222 Monroe Street NE RECOMMENDED MOTION: Move to Establish a Hearing Date of October 24, 1994, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Mr. Todd Witt, Regarding Rental Property at 4222 Monroe Street NE. Establish Hearing Date for Revocation or Suspension of a License - 3843 Hayes Street NE RECOMMENDED MOTION: Move to Establish a Hearing Date of October 24, 1994, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Ms. Sally J. Anderson, Regarding Rental Property at 3843 Hayes Street NE. Planning and Zoning Commission The minutes of the October 4, 1994, Planning and Zoning Commission are attached for informational purposes only. ***1) Variance, 700 N.E. 51st Avenue, Ronald & Sandra Davidson RECOMMENDED MOTION: Move to Approve the 6.5 Foot Side Yard Setback Variance for 700 51st Avenue NE. Traffic Commission The minutes of the October 3, 1994, Traffic Commission are attached for informational purposes only. ***1) Request to Modify the Handicap Parking Signs at Immaculate Conception Church RECOMMENDED MOTION: Move to Approve the Modification of the on-street Handicap Parking Area on Jackson St. to Begin South of the North Driveway for the Church and "No Parking Anytime Except for Funerals" signs be Placed from Corner to First Handicap Sign, Based on the Recommendation of the Traffic Commission. COUNCIL AGENDA Page 4 Council Meeting of October 10, 1994 Authorization to Install "Deaf Child Area" Signs Near 4248 Washington St. N.E. RECOMMENDED MOTION: Move to Authorize the Installation of "Deaf Child Area" Signs 100' North and South of the Home at 4248 Washington St. N.E. Provided the Youngquists Notify the Public Works Director When the Signs are no Longer Needed, Based on the Recommendation of the Traffic Commission. Approval to Construct Driveway Entrance to Proposed Industrial Steel Building, 533 37th Ave. RECOMMENDED MOTION: Move to Approve the 38th Avenue Driveway Entrance to the Proposed Industrial Steel Building at 533 38th Ave. N.E. based on the Recommendation of the Traffic Commission. 4) Request to Install Stop Sign at Johnson St. and Innsbruck Parkway RECOMMENDED MOTION: Move to Install a Stop Sign for Southbound Traffic on Johnson St. at Innsbruck Parkway and Request Anoka County Install a Stop Sign for Northbound Traffic on Johnson St. at Innsbruck Parkway Based on the Recommendation of the Traffic Commission. ALTERNATE RECOMMENDED MOTION: Move to Delay Installation of Stop Signs on Johnson St. Until the Engineering Department has Conducted a Traffic Study and Provided Recommenda- tions to the Traffic Commission. 5) Request for Variance from Visibility Ordinance for 4602 Fillmore St. and 5100 4th St. RECOMMENDED MOTION: Move to Grant a Variance for 4600-02 Fillmore St. NE from Section 9.104(7) of the City Code, Traffic Visibility - Street Intersections to Allow Landscaping Not in Compliance with the Ordinance, Based on the Recommendation of the Traffic Commission. ALTERNATE RECOMMENDED MOTION: Move to Deny the Variance Request for 4602 Fillmore St. NE from Section 9.104(7) of the City Code, Traffic Visibility - Street Intersections. RECOMMENDED MOTION: Move to Grant a Variance for 5100 4th St. NE from Section 9.104(7) of the City Code, Traffic Visibility-Street Intersections to Allow Landscaping Not in Compliance with the Ordinance. ALTERNATE RECOMMENDED MOTION: Move to Deny the Variance Request for 5100 4th St. NE from Section 9.104(7) of the City Code, Traffic Visibility-Street Intersections. Establish Joint Meeting of City Council/Cable Commission RECOMMENDED MOTION: Move to Establish Thursday, October 20, 1994, at 7:30 P.M. as a Joint Meeting of the Columbia Heights/Hilltop Cable Communications Commission and City Council. j. Other Communications 8. Old Business Award of 1250 GPM Fire Pumper Truck Bid RECOMMENDED MOTION: Move to Declare the Bid of North Central Fire Equipment, Inc. d/b/a Luverne, as Non-Responsive, and Award the Bid for a 1250 GPM Class A Fire Pumper to General Safety gqtlipment Corporation in the Amount of $239~810~ with the Purchase Funded from Capital Equipment Replacement Fund 431 - 42200- 5150. COUNCIL AGENDA Page 5 Council Meeting of October 10, 1994 o ALTERNATE MOTION: Move to Reject the Bids for a 1250 GPM Class A Fire Pumper and Re-Direct Staff to Prepare and Present New Specifications to the City Council for Approval. Award of Contract for Clover Pond Division/52nd Avenue Floodway, Project #9112 RECOMMENDED MOTION: Move to Award the Contract for the Construction of the Clover Pond Division/52nd Ave. Floodway Project #9112, Using Alternate 1 to F. F. Jedlicki, Inc. of Eden Prairie, Minnesota, for a Cost of $132,631.50, Such Approval Being Contingent on the Fridley's City Council Making the Same Award, Funding of the Columbia Heights Share to be from Fund 652-59112; and Furthermore, to Authorize the Mayor and City Manager to Enter into an Agreement for the Same. c. Re-Establish Meeting Time for October 17, 1994, Work Session RECOMMENDED MOTION: Move to Re-Establish October 17, 1994, Sheffield Redevelopment Work Session Starting Time from 8 P.M. to 7 P.M. d. Other Old Business New Business a. Authorization to Acquire Additional Right of Way for 44th Avenue Sidewalk Project #9412 RECOMMENDED MOTION: Move to Authorize Staff to Begin the Process to Acquire the Additional Right-of-Way Necessary to Proceed with the Construction of a Sidewalk Along 44th Avenue for Project #9412. b. Award of Contract to Install Light at Keyes Park RECOMMENDED MOTION: Move to Allow Staff to Utilize the Unspent Portion of the Funding for the Mathaire Pool Repair to Install a Light and Other Safety Items at the Keyes Sledding Hill and to Award the Work for Installation of the Light to Heights Electric Based on Their Quotation of $3,950; and Furthermore, to Authorize the Mayor and City Manager to Enter Into a Contract for the Same. c. Final Payment for Elevator and Toilet Room Modification Project at the Library RECOMMENDED MOTION: Move to Accept the Work for Project Number 9326 and to Authorize Final payment From Fund 401-59326-5120 to National American Insurance Company, in the Amount of $3,436.45. Authorization to Obtain Quotes for Replacement of Carpet in the Mathaire/McKenna Room of Murzyn Hall RECOMMENDED MOTION: Move to Authorize Staff to Obtain Quotes for the Replacement of Carpet in the Mathaire/McKenna Room of John P. Murzyn Hall. Authorization to Obtain Quotes for Replacement of Blinds in the Main Hall of Murzyn Hall RECOMMENDED MOTION: Move to Authorize Staff to Obtain Quotes for the Replacement of Eleven (11) Blinds for John P. Murzyn Hall. f. Gambling Request - Hiawatha Activities Council, Inc. at Immaculate Conception Church ~GQtV[[Y[I~NDI~D MOTION: Move to Direct the City Manager to Forward a Letter to the State Charitable Gambling Control Board Indicating that the City of Columbia Heights Denies Permission for bo ***d. COUlqCIL AGENDA Page 6 Council Meeting of October 10, 1994 a One-Time Bingo Event to be Conducted by the Hiawatha Activities Council, Inc. at the Church of Immaculate Conception, 4030 Jackson Street NE, Columbia Heights on November 20, 1994, per City Resolution 88-42. g. Other New Business 10. Reports a. Report of the City Manager b. Report of the City Attorney 11. Licenses *** RECOMMENDED MOTION: Move to approve the 1994 license applications as listed upon payment of proper fees, and the rental property license applications per memo from Lowell DeMars dated 10-5-94. 12. Payment of Bills ***RECOMMENDED MOTION: Move to pay the bills as listed out of proper funds. Adjournment RECOMMENDED MOTION: Move to adjourn. Pat Hentges, City Manager 94/114 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 26, 1994 The Regular Council Meeting was called to order at 7:00 p.m. by Mayor Sturdevant. 1. ROLL CALL Jolly, Nawrocki, Ruettimann, Peterson, Sturdevant - present 2. ~LEDGE OF ALLEGIANCE CONSENT AGENDA The following items were approved on the Consent Agenda: Authorization for.Out-of-Town TraininG, Officer Dietz The Council authorized the attendance of Officer Dietz at the D.A.R.E. Parent Training, October 3rd to 7th, 1994, in Springfield, Illinois and authorized payment of $650 for meals, lodging and transportation from the D.A.R.E. budget, Account 270-42100-3320. Hearing Date .for Revocat~Qn/Suspension of Rental License - 4544/46 Fillmore Street The Council established a hearing date of October 10, 1994 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Mr. William C. Frauly regarding rental property at 4544/46 Fillmore Street. ~earing Date for Revocation/Suspension of Ren~a~ License - 40~5/~7 University Avenue The Council established a hearing date of October 10, 1994 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Kwei-Wu- Fang regarding rental property at 4055/57 University Avenue. License Applications The Council approved the license applications as listed upon payment of the proper fees. ~ay~ent of Bills The Council approved the payment of the bills as listed out of proper funds. APPROVAL OF CONSENT .AGENDA Motion by Nawrocki, second by Jolly to approve the Consent Agenda as presented. Roll call: All ayes REGULAR COUNCIL MEETING SEPTEMBER 26, 1994 PAGE 2 e APPROVAL OF MINUTES OF PREVIOUS MEETINGS Motion by Nawrocki, second by Ruettimann to approve the minutes of the September 12, 1994 Regular Council Meeting as corrected. Roll call: Ail ayes Motion by Nawrocki, second byJolly to approve the minutes of the September 19, 1994 Special Council Meeting as presented. Roll call: All ayes OPEN MIKE/pRQCLAMATIONS/pRESENTATIONS Open Mike Bill Marshall, 1600 Innsbruck Parkway, advised the Council of his on-going concern regarding traffic on both Johnson Street and Innsbruck Parkway. He suggested pedestrian safety, particularly children's, should be seriously addressed in this area. The traffic has increased significantly over the years with the installation of the bridge across 1-694. Also, the new playground enhancements at Mathaire Park have attracted larger numbers of children. Mr. Marshall noted he had presented a petition to the Council many years ago regarding traffic control in this same area. He was advised at that time nothing could be done because Innsbruck Parkway was a county road. He felt this was a convenient method to take no action. He requested direction from the Council to pursue this matter. Councilmember Ruettimann stated this matter must be referred to the Traffic Commission. The City Manager will follow up on including this on the agenda of the next Traffic Commission Meeting. Mr. Marshall was apprised of the date of that meeting. Proclamation Mayor Sturdevant read the proclamation designating the week of October 3 - 9, 1994 as Waste Reduction Week in the City of Columbia Heights. Introduction of Newly-Hired Police Officers Newly-hiredpolice officers KurtKlosterman and Paul Bonesteel were introduced bythe Acting Police Chief. REGULAR COUNCIL MEETING SEPTEMBER 26, 1994 PAGE 3 Se P_UBLIC HEARINGS/ORDINANCES/RESOLUTIONS a. public.Hear.~ng - Re: Turnback of CR 104 to the City of Columbia Heights The City Manager reviewed the history of this roadway and noted the potential for adding it to the State Aid System. Width requirements for State Aid roads would have to be studied. The concrete road was built when the area was developed and Kordiak Park was developed. Any costs associated with maintenance or construction on this roadway were paid by Anoka County as part of its County Road System. If it were turned back costs would be assessed to benefitting property owners. It was noted that Commissioner Kordiak sent a letter to Mayor Sturdevant stating his support of the turnback. A number of residents from the area spoke in opposition to the turnback. They felt the original agreement with Anoka County and the developer should continue to be honored. Councilmember Jolly felt more information should be gotten regarding the addition of this roadway to the Minnesota State Aid System. Currently, the road would not meet MSA standards but it has been observed that standards change. Motion by Ruettimann, second by Peterson to close the public hearing. Roll call: Nawrocki, Ruettimann, Peterson, Sturdevant - aye Jolly - nay Motion by Ruettimann, second by Peterson to deny the turnback of CR 104. Roll call: Ail ayes b. Resolution No, 94-58: Granting Approval of Joint Powers ~greeDent with Anoka County for Improvements to Main Street (CR 102~ Motion by Ruettimann, second byPeterson to waive the reading of the resolution there being ample copies available for the public and to authorize payment of $2,160 from Fund 651-49449- 5130 and $810 from Fund 652-49499-5130. Roll call: Ail ayes R~SOLUTION NO. 94-58 JOINT POWERS AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND ANOKA COUNTY FOR THE RECONSTRUCTION OF C.R. NO. 102 (MAIN STREET) REGULAR COUNCIL MEETING SEPTEMBER 26, 1994 PAGE 4 WHEREAS, the County Highway Department has prepared plans and specifications for the reconstruction of CR 102 (Main Street) from 44th Avenue to 1-694, a portion of which is within the corporate limits of Columbia Heights; and WHEREAS, said plans are in compliance with the standards of the City of Columbia Heights; and WHEREAS, the reconstruction of the section of CR 102 (Main Street) and improvements to the storm water collection system will benefit the residents of Columbia Heights who use Main Street; and WHEREAS, the City of Columbia Heights is responsible for the maintenance of its utilities with this County right-of-way and the installation of concrete curb and gutter will improve the' condition and maintenance of the roadway, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, that the Joint Powers Agreement identified at Anoka County Contract 940089 is authorized to be executed by the Mayor and City Manager for sharing of costs for the reconstruction of CR 102 (Main Street). Passed this 26th day of September, 1994. Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary ATTEST: I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council at a duly authorized meeting thereof held on the 26th day of September, 1994, as shown by the minutes of said meeting in my possession. Jo-Anne Student Deputy City Clerk REGULAR COUNCIL MEETING SEPTEMBER 26, 1994 PAGE 5 C. Resolution No. 94-~9;. AuthorizingSheffield Property purchase - 46!2 Taylor Street Motion byPeterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: Ail ayes RESOLUTION NO. 94-59 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AUTHORIZING THE PURCHASE OF 4612 TAYLOR STREET N.E. LOCATED IN THE SHEFFIELD NEIGHBORHOOD WHEREAS, the city Council of the City of Columbia Heights (the "City") and the Housing and Redevelopment Authority in and for the City of Columbia Heights (the "Authority") have jointly prepared a Redevelopment Plan for the Sheffield Neighborhood entitled "The Sheffield Neighborhood Revitalization Program (the "Redevelopment Plan"); and WHEREAS, the City and the Authority have found within the Sheffield Neighborhood there exists conditions of deterioration, substandard residential structures, residential units in need of repairs which are in violation of the City Housing Code and City ordinances or there exists a need for intervention by the City to prevent further deterioration of the area; and WHEREAS, the City has an option to acquire one such owner occupied single family pursuant to the Purchase Agreement by and between the City of Columbia Heights and Warden C. Shinke (the "Seller"); and the Purchase Agreements were signed by the Seller(s) and are provided herewith. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that: (1) The City Council hereby approves ~he terms of the Purchase Agreement between the City and Warden C. Shinke and authorizes the Mayor and city Manager to sign it on behalf of the City at a purchase price of $44,700 which is established as the fair market value based on th Anoka County assessor's market value. (2) The City Council hereby authorizes the City Manager to handle all the requirements and conditions in order for the City to complete the transaction contemplated in the Purchase Agreements. REGULAR COUNCIL MEETING SEPTEMBER 26, 1994 PAGE 6 (3) The City Council approves an interim source of funding from Capital Improvement Fund 410 in the amount of $44,700 plus $2,000 so the City may acquire the real property as provided in the Purchase Agreements. (4) The interim sources of financing of Capital Improvement F~nd 410 shall be repaid from sources of permanent .financing as set forth in Resolution 94-40 (Approving the Development Project Budget for 4600 block between Pierce Street and Fillmore Street). Passed this 26th day of September, 1994. Offered by: Seconded by: Roll call: Peterson Ruettimann All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary d. Resolution No, 94-69; Authorizing Sheffield Property Purchase - 450~45Q3 Taylor Street Motion byPeterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: Ail ayes RESOLUTION NO. 94-60 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AUTHORZING THE PURCHASE OF 4501-03 TAYLOR STREET N.E. LOCATED IN THE SHEFFIELD NEIGHBORHOOD WHERF~S, the City Council of the City of Columbia Heights (the "City") and the Housing and Redevelopment Authority in and for the City of Columbia Heights (the "Authority") have jointly prepared a Redevelopment Plan for the Sheffield Neighborhood entitled "The Sheffield Neighborhood Revitalization Program (the "Redevelopment Plan"); and WHEREAS, the City and the Authority have found within the Sheffield Neighborhood there exists conditions of deterioration, substandard residential structures, residential units in need of repairs which are in violation of the City Housing Code and City ordinances or there exists a need for intervention by the City to prevent further deterioration of the area, and REGULAR COUNCIL MEETING SEPTEMBER 26, 1994 PAGE 7 WHEREAS, the City has an option to acquire one such duplex property pursuant to the Purchase Agreement by and between the City of Columbia Heights and Ermina Jewell, et al. (the "Seller"); and the Purchase Agreements were signed by the Seller(s) and are provided herewith. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that: The city Council hereby approves the terms of the Purchase Agreement between the City and Ermina Jewell, et al. and authorizes the Mayor and City Manager to sign on behalf of the City at a purchase price of $57,000 which is established as the fair market value based on the Watson Appraisal estimated market value. (2) The City Council hereby authorizes the City Manager to handle all the requirements and conditions in order for the City to complete the transaction contemplated in the Purchase Agreement. (3) The City Council approves an interim source of funding from Capital Improvement Fund 410 in the amount of $57,000 plus $2,000 so the City may acquire the real property as provided in the Purchase Agreement. (4) The interim sources of financing of capital Improvement Fund 410 shall be repaid from sources of permanent financing as set forth in Resolution 94-40 (Approving the Development Project Budget for 4600 block between Pierce Street and Fillmore Street). Passed this 26th day of September, 1994. Offered by: Seconded by: Roll call: Peterson Ruettimann All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING SEPTEMBER 26, 1994 PAGE 8 EOMMUNICATIONS a. Joint Government Summit On October 5th a Joint Government Summit on the state of the North Metro Area is being hosted by the North Metro Mayors' Association. Notice of this meeting was included in the agenda packet for informational purposes. No Council action was required. b. League of Minnesota Cities' 1994 Policy Adoption Meeting Councilmember Nawrocki distributed copies of the announcement of the LMC's 1994 Policy Adoption Meeting on November 18th. He noted there will be a morning session which will address the "truth about state and local finances." c. Duluth Street/Pavement Projects Recently, Councilmember Nawrocki was in Duluth where he discussed the process and procedures initiated there for street and pavement rebuilding. He spoke to Duluth Mayor Doty and City Engineer Ken Larson regarding their City's experience in presenting project proposals to affected property owners through a series of hearings. He also discussed the methods and the testing process used to determine street conditions. He requested our staff contact Mr. Larson regarding Duluth's situation. QLD BUSINESS a. Authorization of Informational Mailing on Multi-Use Recreation Center Building Referendum Councilmember Nawrocki expressed a concern that the Park and Recreation Commission appears to be taking a promotional position onthis issue. He feels the Commission should remain neutral. Councilmember Peterson feels there is a need for this facility and it is appropriate for the Commission to publicly support it. Councilmember Jolly felt there is a need for the facility but that the timing is not appropriate and it should not be on a referendum ballot. REGULAR COUNCIL MEETING SEPTEMBER 26, 1994 PAGE 9 Councilmember Ruettimann supports the referendum but has a problem with the word "equal" in the ballot language. He explained how the fifty/fifty basis for funding of this facility could be troublesome. Motion by Nawrocki, second by Jolly to appropriate $1,000 from the Mayor-Council Budget for advertising expenses related to the referendum question on the Multi-Purpose Center and to appropriate an additional $2,000 from the Mayor-Council Budget to the Election Budget for additional ballot printing costs. Councilmember Nawrocki requested the City Manager to gather additional information for the Council on items discussed by the City Manager, representatives of NEI and the Park and Recreation Commission regarding rental space at NEI. 9. NEW .BUSINESS a. Award.of Bid for Fire.Pumper Truck Bids received on this equipment have been extended to October 15th. The city Manager recommended it be discussed at a Council work session. Motion by Ruettimann, second by Nawrocki to table awarding the bid for a fire pumper truck for further discussion at the October 3, 1994 Council work session. Roll call: All ayes b. ~ward .of Bid to Tear-Off and Reroof Pump Station #3 Motion by Ruettimann, second byPeterson to award the tear-off and reroof of Pump Station #3, Municipal Project #9413 to Rayco Construction, Inc. of Columbia Heights, based on their low, qualified, responsible bid in the amount of $9,810.48 with funds to be appropriated from Fund 601-49449-5120 and furthermore to authorize the Mayor and City Manager to enter into an contract for the same. Roll call: Jolly, Ruettimann, Peterson, Sturdevant - aye Nawrocki - nay c. Sheffield HOME Improvement LOan Policy Motion by Ruettimann, second by Nawrocki to approve the Sheffield HOME Improvement Loan Policy and authorize the HRA staff to implement the policy on behalf of the City. Roll call: Ail ayes REGULAR COUNCIL MEETING SEPTEMBER 26, 1994 PAGE 10 REPORTS a. City Manager's Report The City Manager's Report was submitted in written form and the issues of the SACCC survey and duplex removal were discussed. Councilmember Ruettimann requested a status report on the woodchuck problems being experienced on Chatham Road. Councilmember Ruettimann inquired about the hiring of another police officer. The City Manager noted this position was included in the 1995 budget. This issue will be discussed at the October 18th Council work session. Councilmember Ruettimann requested a memo addressing this matter be drafted by the Acting Police Chief. b. Report of the City Attorney The City Attorney had nothing to report at this time. ADJOURNMENT Motion by Ruettimann, second by Nawrocki to adjourn the meeting at 9:45 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly WHEREAS: Brace G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges WHEREAS: WHEREAS: ~OL!SH AMERICAN HERITAGE MONTH pROCLAMATION. October is Polish American Heritage Month, which is a national celebration of Polish history; and This observance also recognizes the Polish culture and pride in cooperation with the Polish American Congress and. Polonia across America; and The Polish American Heritage Month Committee is celebrating the Thirteenth Anniversary of its founding since being recognized in Philadelphia, Pennsylvania; and The purpose of the Committee is to bring attention to the contributions of the Poles and Polish Americans to the United States and world history; and WHEREAS: The city of Columbia Heights has many residents who take pride in their Polish heritage and ancestry. Citizens of Columbia Heights have established a very rewarding Sister city relationship with the citizens of Lomianki, Poland; and WHEREAS: In the summer of 1994, dignitaries from Lomianki, Poland visited Columbia Heights and further enhanced this very positive relationship. NOW, THEREFORE, BE IT PROCLAIMED, that I, Joseph Sturdevant, Mayor of the City of Columbia Heights, do hereby designate October as POLISH AMERICAN HERITAGE MONTH IN COLUMBIA HEIGHTS, MINNESOTA "SERVICE 1S OUR BUSINESS" Mayor Joseph Sturdevant October 1994 EOUAL OPPORTUNITY EMPLOYER CITY COUNCIL I~F~TI'ER Meeting of October 10, 1994 AGENDA SECTION: Public Hearings/ ORIGINATING DEPARTMENT: CITY MANAGER Ordinances & Resolutions Fire APPROVAL NO: 6 ITEM: Hearing for Revocation and Suspension of BY: Lowell DeMars~//')" BYTEF"--'---x ~.~~ Rental License - 4156 Central Avenue NE DA . NO: ~A DATE: October 7, 1994 Previously, the City Council established a hearing for revocation or suspension of rental license for Monday, October 10, 1994, regarding the rental property at 4156 Central Avenue NE. A final inspection has been performed on the property and all remaining vi61ations are in the process of completion. RECOMMENDED MOTION: Move to close the public hearing regarding the revocation or suspension of the rental licenses held by Mr. Larry Truehart regarding rental property at 4156 Central Avenue NE in that he has complied with provisions of the Housing Maintenance Code. 94-165 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Meeting of October 10, 1994 AGENDA SECTION: Public Hearings/ ORIGINATING DEPARTMENT: CITY MANAGER /,.~ Ordinances & Resolutions Fire APPROVAL NO: ITEM: Hearing for Revocation, Suspension, BY: Lowell DeMars BY:(~~ and/or other appropriate disposition of rental license ! v'9 DATE: Sept 27, 1994 DATE: NO: Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against William C. Frauly regarding rental property at 4544/46 Fillmore S~eet NE. The license is identified by number 80079. The property owner has failed to submit the proper relicensing forms and has failed to schedule his rental unit for a licensing inspection per Housing Maintenance Code requirements. RECOMMENDED MOTION: Move to waive'the reading of Resolution No. 94- ample copies available to the public. there being RECOMMENDED MOTION: Move to adopt Resolution No. 94- , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held William C. Frauly Regarding Rental Property at 4544/46 Fillmore Street NE. 94-154 COUNCIL ACTION: RESOLUTION 94- RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY William C. Frau!y (HEREAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4544/46 Fillmore Street NE , COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1) (A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON Sept 28 , 19 94, OF A PUBLIC HEARING TO BE HELD ON October 10 , 19 94. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on May 26 , 19 94, Enforcement Officer, Lowell DeMars , for the City of Columbia Heights, has attempted to arrange for the annual inspection of the real property and incidental buildings located thereon at 4544/46 Fillmore Street NE , within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by William C. Fraulv , and on June 1, 1994 and July 6, 1994, applications for the renewal of the rental license for the above described property were mailed to the owner of record, Mr. William C. Fraulv , and as of September 26, 1994, the renewal application and required fees have not been returned to the City. 2. Based upon said inspection of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to wit. See Attached Compliance Order 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1) (d). CONCLUSIONS OF COUNCIL 1. That the building located at 4544/46 Fillmore Street NE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number 80079 is hereby revoked/~ ~ ~u~p ...... (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. Ail tenants shall remove themselves from the premises within 60 days from the first date of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19__ MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT JOSEPH STURDEVANT CITY COUNCIL SECRETARY MAYOR CITY COUNCIL LETI~R Meeting of: September 26, 1994 AGENDA SECTION: NEW BUS ! N~SS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: (~ Fire ITEM: License Revocation, Rental Property BY: Lowell DeMars ~ BY: ~a~'X Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against Mr. William C. Frauly regarding rental propery at 4544/46 Fillmore Street NE. The property owner has failed to submit the proper relicensing forms and has failed to schedule his rental unit for a licensing inspection per Housing Maintenance Code requirements. RECOMMENDED MOTION: Move to establish a hearing date of October 10, 1994 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Mr. William C. Frauly, regarding rental propery at 4544/46 Fillmore Street NE. 94-147 Attacbanent I I COUNCIL ACTION: Columbia Heights Fire Department 555 Mill Street Iq.E. Columbia Heights, MN Date: TO: 06-~8-1994 WILLIAM C. FRAULY FRAULY DUPLEX RENTALS 4544 FILLMORE STREET NE COLUMBIA HEIGHTS, MN 55421 RENTAL PROPERTY ADDRESS: 4544/46 FILLMORE Dear Rental. Property Owner/Manager: ' ]~', accordance ~ith Columbia Heights Ci~y O~dinance t~176~ ~he ~en~al proper't), identified above is due for an interior/exterior "Uniform Fire Code" and/or "Housing Maintenance Code" inspection. Please contact this office at 782-28,55 within 7 days to schedule an appoin'[ment. Your prompt attention to this matter is greatiy appreciated. Lowel! G. DeMars Assistant FAre Chief Columbia Heio_hts.~ Fire Department .... 5 Mill Street N E Columbia Heights, MN ~= ~" Date: 0o-,.-6-1994 TO: WILLIAM C. ~RAULY ~RAULY DUPLEX RENTALS 4544 FILLMORE STREET NE COI_UldBIA HEIGHTS, MN 55421 RENTAL F'ROF'ERTY ADDRESS: 4544/46 FILLMORE Dear Renta.]. F'rol~erty Owner/Manager: ];n .~,cc:c, rd~,r~c;e with Co].~mbia Heights City Ordinance ~i1176, She rental property :i.d(.:.:,n't'.ified above is dtte ~or an interior/exterior "Uniform Fire Code" and//or "Hour;lng Mm~.ntencd~ce Code" in~.pec:tion. Plea~e Eontact '('.h:i.s offic:e at - '~ ~ ~,. /8,;.-~.8..~a within 7 days to schedule an appc:,ir~tment. Your prompt a't:ter~tion to this matter is greatly apprec.i, ated. Lowell G. DeMars ~ssistant Fi~e ~hie~ CITY OF COIA,'-MBIA I-r~GHTS FIRE DEPARTMENT 555 MILL STR~'R'T NE COLUMBIA I-r~GHTS, MN. 55421 TEL~: 782-2835 WILLIAM C. FRAULY 4544 FILLMORE STREET NE COLUMBIA HEIGHTS, MN. 55421 JULY 6, 1994 Dear rental property owner, Property Address: 4546 FILLMORE STREET NE RE: LATE RENTAL LICENSE APPLICATION PENALTY FEES On May 1, 1994, you were sent a license application for the above described rental property. As of today, we have not received the completed application and rental license fee. Please fill out the application and return it with the required fee plus penalty fee to this office no later than July 20, 1994. IF WE DO NOT RECEIVE THE APPLICATION AND REQUIRED FEES BY JULY 20. 1994. A CITATION WILL BE ISSUED FOR OPERATING AN UNLICENSED RENTAL PROPERTY. TOTAL FEEN~WDOq~ $2813 All future correspondence regarding the status of your rental property should be directed to the Columbia Mei~hts Fire Denartment. Should you have any questions, please call me at 782-2835. Respectfully, Lowell G. DeMars Asst. Fire Chief Enforcement Officer 80079 CITY OF COLUMBIA HEIGHTS Meeting of October 10, 1994 AGENDA SECTION: Public Hearings/ ORIGINATING DEPARTMENT: CITY MANAGER /...~ Ordinances & Resolutions Fire APPROVAL NO: and/or other appropriate disposition of rental license DATE: Sept 27, 1994 · No: (o Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Kwei-Wu Fang regarding rental property at 4055/57 University Avenue NE. The license is identified by number 20019. The property owner has failed to correct violations to bring property into compliance with Housing Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 94- ample copies available to the public. there being RECOMMENDED MOTION: Move to adopt Resolution No. 94- ., Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held Kwei-Wu Fang Regarding Rental Property at 4055/57 University Avenue NE. 94-155 COUNCIL ACTION: RESOLUTION 94- RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(!) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY Kwei-Wu Fanq ' ~ (HEREAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4055/57 University Avenue NE , COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1) (A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON SeDt 28 , 19 94, OF A PUBLIC HEARING TO BE HELD ON October !0, , 19 94. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on SeDtember 3 , 19 93, Enforcement Officer, Matthew D. Field , for the City of Columbia Heights, inspected the real property and incidental buildings located thereon at 4055/57 UniversitV Avenue NE , within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by Kwei-Wu Fanq · 2. Based upon said inspection of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to wit. See Attached Compliance Order 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1) (d). CONCLUSIONS OF COUNCIL t. That the building located at 4055/57 University Avenue NE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number 20019 is hereby revoked/~ ...... (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. Ail tenants shall remove themselves from the premises within 60 days from the first date of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19__ MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR CITY COUNCIL LETTER Meeting of: September 26, 1994 AGENDA SECTION: NEW BUS I NESS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: Fire Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against Kwei-Wu Fang regarding rental propery at 4055/57 University Avenue NE. The property owner has failed to correct violations to bring property into compliance with Housing Maintenance Codes. The attachment summarizes violations. RECOMMENDED MOTION: Move to establish a hearing date of October 10, 1994 for revocation or suspension of a license to operate a rental property within the City of Coh, mbia Heights against Kwei-Wu Fang, regarding rental propery at 4055/57 University Avenue NE. 94-148 Attachment 1 I COUNCIL ACTION: I t Inspection Activity Report Inspection Date: 08-15-1994 Columbia Heights Fire Department 555 Mill Street N.E. Columbia Heights, MN 55421 Date: 08-19-1994 TO: KWEI-WU FANG FANG DUPLEX RENTALS 2144 TEMPLE COURT ST. PAUL, MN 55104 gOMPL~ANC~ ORD, EB Dat.~ of First Inspection: ____~~ [)at..,. r,l Second Inspection: Time: /~¢~ Time: ~ Inspection officer: Property Address: 4055/57 UNIVERSITY NE PLYrsuant to Chapter 5A, Article III of the Columbia Heights Housing and__Ha~nt, enance Code, the above noted property ~a~ inspected~n ... ~-F~ and a final inspection performed on The following violations and/or deficiencies remain and continue to require corrective action: SEE VIOLATIONS LISTED BELOW NOTE: Pursuant to section 5A.~06(1), any person to whom a Compliance Order is directed may appeal said order as set forth in Section 6.202(1) of the Columbia Heights City Code. : You have thirty (SO) days from the date of this not~ce to correct ail the violations herein noted. If said violations are not corrected within th~}~ (50) days, please be advised that on %he..._~_~_day of 19~_, at 7:00 PM, LOWELL DEMURS, Compliance Officer, ~ill be petitioning the Columbia Heights City Council ~or revocation of your license to operate rental dwelling(s) in Columbia Heights. Any questions regarding this Compliance Order should be directed to LOWELL DeMARS at 782-2855 ~eekdays between 8:~0 a.m. and 4:~0 p.m. Signature of Enforcement Officer CITY ORDINANCE 08-15-1994 H.M.C.FOLLOW-UP 2 17150 FIELD, MATTHEW D VIOLATIONS REMAINING FROM 9-$-95 AND 6-24-94 LICENSING INSPECTIONS: 09-16-1994 1 ....TRASH AND DEBRIS IN YARD. OLD DECKING, BARRELS, ETC. 2 ....BARE AREAS OF YARD, NORIH SIDE 3 ....VOLUNTARY SCRUB GROWTH AROUND PROPERTY 4 ....RETAINING WALL DAMAGED/DETERIORAtED, NORTH SIDE 5 ....LAWN HAS HEAVY INFESTATION OF WEEDS 6 ....ABANDONED/IOPERABLE/UNLtCENSED VEHICLE OW PROPERTY. OLD GREY CAR 7 ....LOWER GARAGE DOOR PANELS ROTTED, BOTH GARAGES 8 ....OVERHEAD GARAGE DOORS, PAINT DEIERIORAT£D 9 ....4057 UNIT .... GARAGE SERVICE DOOR DOES NOT CLOSE AND LATCH 10...4057 UNIT .... GARAGE WALLS UNPROTECTED AGAINSt FIRE TRAVEL 11...FENCE DAMAGED/DETERIORATED 12...UNFINISHED WOOD DECK ON REAR OF STRUCTURE 1)...NO ACTIVE PERHIT ISSUED FOR DECK CONSTRUCTION 14...WINDOW FRAMES UNPAINTED 15,..4057 UNIT .... STORAGE SERVICE DOOR DOES NOT CLOSE AND LATCH 16...4057 UNIT .... PATIO ODOR HAS ND SCREEN 17.,,4057 UNIT .... PATIO DOOR FRAME ROTTED 1B...4055 UNIl .... BATHROOM CEILING WAIER DAMAGED 19.,.4057 UNIT .... BATHROOM WALLPAPER PEELING 20...4055 UNIT .... SIAIRNELL/LANDING WALLPAPER PEELING 21.,,4057 UNIT .... FRONT DOOR REQUIRES THUMBTURN STYLE LOCK 22...4055 UNtl .... GARAGE SERVICE DOOR PAINT DETERIORATED 25,..40S? UNIT .... GARAGE SERVICE DOOR PAINT DETERIORATED 24...LAWN AREA LACKS WEEKLY LAWN MAINTENANCE 2S.,.SOFFIT/FACIA/TRIH PAINT DETERIORATED 26...SCREENS MISSING ON STRUCTURE 2?...HEAVY ACCUMULATION OF OUISIDE STORAGE ON PROPERTY Resolved CORRECTIVE ACTIONS: 1 ....SHALL 2 ....SHALL $ ....SHALL 4 ....SHALL 5 ....SHALL 6 ....SHALL REMOVE ALL TRASH AND DEBRIS FROH PROPERTY SOD AND MAINTAIN ALL BARE AREAS OF YARD REMOVE ALL VOLUNTARY SCRUB GROWTH FROH PROPERTY REPAIR/REPLACE REIAINING WALL ON NORTH SIDE OF PROPERTY TAKE NECESSARY MEASURES TO RIO THE LAWN OF WEEDS REMOVE THE ABANDONED OLD GREY VEHICLE FROH PROPERTY 7 ....SHALL REPLACE OVERHEAD GARAGE DOORS OF BOTH UNITS 8 ....4057 UNIT .... SHALL INSTALL DOOR CLOSER ON GARAGE SERVICE DOOR 9 ....4057 UNIT .... SHALL SHEETROCK ALL UNPROTECTED GARAGE WALLS IO.,.SHALL REPAIR/REPLACE FENCE II...SHALL FINISH DECK ON REAR OF STRUCTURE. STAIN PAINT DECK ALSO 12...SHALL OBTAIN OIlY PERHIl FOR DECK CONSTRUCTION 13,..SHALL SCRAPE AND PAINT ALL WINDOW FRAHES 14.,.4057 .... SHALL INSTALL DOOR CLOSER Off STORAGE SERVICE DOOR lO HOUSE 15.,.4057 .... SHALL 16...4057 .... SHALL 17...4055 .... SHALL 18...4057 .... SHALL 1g..,4055 .... SHALL 20.,.4057 .... SHALL 1k...(~55 .... ~ALL INSTALL SCREEN ON PATIO DOOR REPLACE DETERIORATED FRAME OF PATIO DOOR REPLACE DAMAGED BATHROOM CEILING AND PAINT CEILING REDECORATE BATHROOM REDECORATE STAIRWELL/LANDING AREA INSTALL THUMBTURN STYLE DEADBOLI LOCK ON FROHI DOOR ~RAP[ A~D ?AI~I GARAGE ~[RYI¢[ DOOR 22...4057 .... SHALL SCRAPE AND PAINT GARAGE SERVICE DOOR 23...SHALL PROVIDE NEEKLY LANN CARE MAINTENANCE 24...SNALL SCRAPE AND PAINT ALL SOFFIT, FACiA AND TRIH DN STRUCTURE 25...SHALL REPLACE ALL DAMAGED AND MISSING SCREENS ON STRUCTURE 26...SHALL REMOVE ALL OUTSIDE STORAGE CITY ORDINANCE 5A 211.6 CITY ORDINANCE 5A.207.I.F CITY ORDINANCE 5A.20?.1.B CITY ORDINANCE 5A.208.1 THE ABOVE NOTED ITEMS ARE VIOLATIONS OF THE FOLLOWING HOUSING MAINTENANCE CODE SECTIONS: 0B-15-1994 N.M.C.FOLLOW-UP 2 , GARBAGE, RUBBISH AND RECYCLABLE MATERIALS. GARBAGE, RUBBISH AND RECYCLABLE HATERIALS SHALL BE REGULATED IH ACCORDAHCE WITH CHAPTER B, ARTICLE III OF THE COLUMBIA HEIGHTS CITY CODE, WHICH IS INCORPORATED HEREIN BY REFERENCE. 08-15'1994 H.M.C.FOLLON'UP 2 , OUTSIDE STORAGE ..... OF ARTICLES, EQUIPHENT, COHSTRUCTION MATERIALS, ITEMS NOT DESIGNED FOR EXTERIOR USE AND HISCELLANEOUS ITEMS INCLUDING BUT HOT LIMITED TO LAWN HONERS AND OTHER LAWN HAINTENANCE EQUIPHEHT SHALL NOT BE ALLOWED. A MEATHERTIGHT, RODENT PROOF STORAGE BUILDING OR SHED HUST BE CONSTRUCTED FOR STORAGE OF ITEMS NOT STORABLE WITHIN THE BUILDING. 08-15-1994 H.M.C.FOLLOW-UP 2 , SODDING - GROUND COVER .......... EVERY YARD OF ANY PREMISES ON WHICH A DWELLING OR DWELLING UNIT IS LOCATED SHALL HAVE INSTALLED AND MAINTAINED LANDSCAPING IH ACCORDANCE WITH THE PROVISIONS OF THIS SECTION. i) SODDING AND GROUND COVER. ALL EXPOSED GROUND AREA SURROUNDING THE PRINCIPLE BUILDING AND ACCESSORY 8UIDINGS, WHICH ARE NOT DEVOTED TO DRIVEWAYS, PARKING AREAS, SIDEWALKS, OR PATIOS, SHALL BE SODDED OR LANDSCAPED WITH SHRUBS, TREES, GARDENS, OR OTHER ORNAMENTAL LANDSCAPE HATERIALS. NO LANDSCAPED AREA SHALL 8E USED FOR THE PARKIMG OF VEHICLES OR STORAGE OR DISPLAY OF HATERIALS, SUPPLIES OR MERCHANDISE. ii) SLOPES AND BERMS. FINAL GRADES WITH A SLOPE RATIO GREATER THAN THREE (3) TO ONE (1) WILL NOT BE PERMITTED WITHOUT SPECIAL APPROVED TREATNENI SUCH AS SPECIAL SEED MIXTURES OR REFORESTATION, TERRACING, OR RETAINING WALLS. BERHING USED TO PROVIDE THE REQUIRED SCREENING OF PARKING LOTS AND OTHER OPEN AREAS SHALL NOT HAVE SLOPES IN EXCESS OF THREE {)) TO ONE (1). (iii) MAINTENANCE. ANY DEAD TREES, SHRUBS, GROUND COVERS, AND SODDING SHALL BE REPLACED IN ACCORDANCE MITH THIS CODE. ALL TREES OR OTHER VEGETATION WHICH SPRING UP IN CREVICES BY FOUHDATIOMS HUST BE PROMPTLY REHOVED TO AVOID STRUCTURAL DAHAGE. iv) PLACEMENT OF PLANT HATERIALS. NO LANDSCAPING SN~LL BE ALLOWED WITHIN ANY ORAINAGE UTILITY EASEHENTS, ROAD RIGHT-OF-MAY, OR IMMEDIATELY AD)ACENT TO ANY DRIVEWAY OR ROAD INTERSECTION IF SUCH LAHDSCAPING MOULD IMTERFERE WITH A MOTORIST'S VIEW OF THE STREET OR ROADWAY OR WITH THE USE OF THE EASEMENT FOR ITS INTEHDED PURPOSE. v) WEEDS. THE MAINTENANCE AND UPKEEP OF ALL LAWNS AND YARDS SHALL 8E SUB3ECT TO CHAPTER 4, ARTICLE II, SECTION ) OF THE COLUMBIA HEIGHTS CITY CODE, WHICH IS IHCORPORATED HEREIN BY REFEREHCE. OB-15-1994 H.M.C.FOLLON-UP 2 , REQUIRED OFF-STREET PARKING ........... NO PERSON SHALL OCCUPY AS AN ONNER-OCCUPANT OR LET TO ANOTHER FOR OCCUPANCY ANY DWELING OR DWELLING UNIT FOR THE PURPOSES OF LIVING, SLEEPING, COOKING OR EATING THEREIN WHICH IS kOCA1ED OH PRE~ISES ~HICH DOES NOI COHPLY WITH THE FOLLOWING R£~UIRENENTS, TO-WIT: A) REQUIRED OFF SIREEI PARKING AS DEFtHED IN SECTION 9.116(4) OF INE CITY CODE. ADDITIONALLY, ANY BUILDING OR STRUCTURE IN EXISTEHCE UPON THE EFFECTIVE DATE OF THIS ORDINANCE WHICH DOES NOI CURRENlLY COMPLY-WITH PARKING REQUIREHENTS OF SECTION 9.116(4), BUl DOES NAVE THE HECESSARY SPACE lO PROVIDE THE REQUIRED PARKIHG SHALL BE RE~UtRED lO EXPAND lNE PROVIDED PARKING IN ACCORDANCE WITH THE CODE BY JULY 1, 1997. B) IH[ REQUIRED PARKING SPACE MUST HAVE A MtNIHUM MIDIH OF 9 FEET AND A HtHIMUH LENGTH OF 20 FEET. C) ALL REQUIRED PARKING SPACES MUSl BE SURFACED WITH ASPHALl DR CONCRElE. D) CURB GUARDS AND/OR GUARDRAILS HUSl BE PROVIDED FOR PARKING SPACES SITUATED ABOVE REIAIHING MALLS. E) AN UNOBSTRUCIED PATH MUST BE PROVIDED BETWEEN PARKING AREAS AHD tHE DWELLING UNtl. F) LIGHIiNG HUSl BE PROVIDED FOR PARKIHG AREAS AND WALKWAYS BETWEEN INE PARKING AREA AND THE DWELLING UNIl IN DWELLINGS CONSISTING OF THREE {)) OR HDRE UHIIS. LIGNIING HUST BE AVAILABLE FOR PARKING AREAS AND WALKWAYS BETWEEN THE PARKING AREA AND THE DWELLING UNIT FOR DWELLINGS OF TWO (2) OR LESS UNITS. G) IN DWELLINGS OF lHREE (3) OR HORE UNIIS, PARKING AREAS AHD PEDESlRIAN WALKWAYS MUSl NAVE A NtNIMUH LIGHT OF I FOOT CANDLE, AND IHE MAXIMUM LIGHT Al INE BOUNDARY LINE OF THE PREMISES HAY HOT EXCEED ) FOOT CANDLES. H) DRIVEWAYS LEADING lO PARKING AREAS AND/OR ACCESS WAYS lO BUILDINGS MUST BE MAINTAINED AHO KEPI IN GOOD REPAIR. IN CASES OF IENANt ~ARKIHG AREAS ALL PARKING SlACkS AND DRIVEWAYS WITH ACCESS TO TENANT PARKING SHALL BE HARD SURFACED WIIH ASPHALT OR CONCREIE BY JULY l, 1997. I) COMMERCIAL VEHICLES AND ~UHK CARS. COHMERCIAL VEHICLES AND )UNK CARS SHALL BE REGULATED IN ACCORDANCE MIIN CNAPIER ?, ARTICLE II, SECTION $ OF lHE COLUHBIA NEIGHIS CITY ~ODE, WHICH IS INCORPORATED .NEREIN BY REFERENC£. LIlY ORDINANCE 5A.205.I.F 08-15-1994 H.M.C.FDLLON'UP ACCESSORY STRUCTURE NAINTEHANCE. ACCESSORY STRUCTURES ON IHE PRENISES MHERE l~[ DMELLING OR DM[LLIWG UNIT IS LOCATED SHALL SE STRUCTURALLY SOUND AND MAINTAIHED IN GOOD REPAIR. THE COVERED WITH DECAY'RESISTAHT MATERIALS SUCH AS RAINT OR OTHER ~RESERVATIVES CITY ORDINANCE 5A.20?.I.E 08-15-1994 H.H.C.FOLLOW-UP 2 , FENCES. ALL FENCES AND SCREENING DEVICES SHALL BE BUILT AND REGULATED IN ACCORDANCE WIHT CHAPTER 6, ARTICLE IV OF THE COLUNBIA HEIGHTS CITY CODE, WHICH IS INCORPORATED HEREIN BY REFERENCE. CITY ORDINANCE 5A.201.I.G 08-15-1994 H.H.C.FOLLOW-UP 2 , STAIRWAYS, PORCHES AND BALCONIES. EVERY STAIRWAY OR FLIGHT OF STAIRS, WHETHER INSIDE OR OUTSIDE OF A DWELLING, AND EVERY PORCH OR BALCONY SHALL BE KEPT IN SAFE CONDITION, SOUND REPAIR, AND FREE OF DETERIORATION. EVERY STAIRWELL AND FLIGHT OF STAIRS WHICH IS FOUR RISERS OR MORE NIGH SHALL HAVE HANDRAILS WHICH CONFORM lO lHE SlANDARDS SEl FORIN IN 6.20t(1). EVERY ~O~C~, BALCONY OR DECK M~tCN I$ HOR[ THAN IHIRTY ($0) INCHES HIGH SHALL H~VE A GUAR~RAIL LOCATED AT LEAST THIRTY-SIX ($6) IHCHES ABOVE THE FLOOR OF THE PORCH OR BALCONY. EVERY HAHDRAIL AHD GUARDRAIL SHALL BE FIRHLY FASTEHEO AHD HAIHTAINEO IH GOO0 COHDITIOH. HO FLIGHT OF STAIRS SHALL HAVE SETTLED OUT OF ITS INTEHDED POSITIOH OR HAVE PULLED AHAY FROH THE SUPPORTIHG OR ADJACEHT STRUCTURES ENOUGH TO CAUSE A HAZARD. HO FLIGHT OF STAIRS HAY HAVE ROTTING, LOOSE OR DETER~ORATXHG SUPPORTS. THE TREADS AHD RISERS OF EVERY FLIGHT DF STAIRS, EXCEPT SPIRAL OR NIHDIHG STAIRWAYS, SHALL 8E ESSEHTIALLY UHIFORH IN WIDTH AHD HEIGHT. STAIRWAYS SHALL BE CAPABLE OF SUPPORTIHG A LIVE LOAD OR ONE HUHDRED (100) POUHDS PER SQUARE FOOT OF HORIZOHTAL PRO3ECTIOH. CITY ORDIHANCE 5A 205.1.8 CITY ORDIHANCE 5A.205.1.C 08-J5-]994 H.H.C.FOLLDN-UP 2 #INDONS, DOORS AND SCREENS. EVERY NIHDON, EXTERIOR DOOR AHD HATCHNAY SHALL BE TIGHT AND SHALL BE KEPT IN GOOD REPAIR. EVERY #IHDON OTHER THAH A FIXED NIHDON SHALL BE CAPABLE OF BEING EASILY OPEHED .AHD SHALL BE EQUIPPED #ITH SCREENS BETWEEN HAY ! AND SEPTEHBER $0, IHCLUSIVE, OF EACH YEAR. EVERY WIHDON, O00R AHD FRAHE SHALL BE CONSTRUCTED AHD HAIHTAIHEO IH SUCH RELATZOH TO THE AD~ACEHT WALL COHSTRUCTIOH AS TO COHPLETELY EXCLUDE RAIH, RODENTS, AHO INSECTS FROH EHTERIHG THE BUILDIHG. OS-iS-1994 H.H.C.F~LLOR-UP 2 , FLOORS, INTERIOR WALLS AND CEILINGS. EVERY FLOOR, IHTERIOR WALL AND CEILIHG SHALL BE PROTECTED AGAIHST THE PASSAGE AHD HARBORAGE OF VERHIN AND RODENTS AND SHALL BE KEPT IN SOUND COHOITION AND GOOD REPAIR. EVERY FLOOR SHALL BE FREE OF LOOSE, WARPED, PROTRUDIHG DR ROTTED FLOORIHG HATERIALS. EVERY IHTERIOR WALL AHD CEILING SHALL BE HAIHTAINED IH A TIGHT #£ATHERPROOF CONDITIOH AHD HAY HOT BE COVERED WHOLLY OR PARTIALLY BY TOXIC PAIHT OR HATERIALS WTTH A LASTIHG TOXIC EFFECT. EVERY TOILET ROOH AND BATHROOH FLOOR SURFACE SHALL BE CAPABLE OF BEIHG EASILY HAIHTAIHED IH A CLEAN STATE. CITY ORDINANCE 5A.202.J.B 08-15-1994 H.H.C.FOLLOW-UP 2 , DEADBOLT LOCKS .... EVERY DOOR THAT PROVIDES IHGRESS OR EGRESS FOR R DNELLIHG UHIT WITHIN A HULTIPLE FAHILY U~[T SHALL BE EQUIPPED WITH AH APPROVED LOCK THAT HAS A DEAD LOCKING BOLT THAT CANHOT 8E RETRACTEO BY EHD PRESSURE; PROVIDED, HOWEVER, THAT SUCH DOORS SHALL BE OPEHABLE FROH THE IHSIOE WITHOUT TH[ USE OF A KEY OR AHY SPECIAL KHONLEOG[ OR EFFORT. CITY ORDIRAHCE 5A.205.1.A 08-]5-]994 H.H.C.FOLLON-UP 2 , THE FOUNDATION, EXTERIOR WALLS AND EXTERIOR ROOF SHALL BE WATER TIGHT AND PROTECTED AGAINST VERHIN AHD RODENS AHD SHALL BE KEPT'IN SOUHO CONDITION AHD REPAIR. THE FOUNDATXOH ELEHEHT SHALL ADEOUATELY SUPPORT THE BUILDING AT ALL POINTS. EVERY EXTERIOR WALL SHALL BE FREE OF STRUCTURAL DETERIORATION OR AHY OTHER COHDITION WHICH HIGHT AOHIT RAIH DR DAHPHESS TO THE INTERIOR PORTION OF THE WALLS OR TO THE INTERIOR SPACES OF THE DWELLING. THE ROOF SHALL BE TIGHT AND HAVE HO DEFECTS WHICH ADHIT RAIH OR ROOF DRAINAGE ANS SHALL BE ADEQUATE TO PREVEHT RAIN WATER ~ROH CAUSIHG DAHPHESS IH THE WALLS. ALL EXTERIOR SURFACES, 01HER THAN DECAY RESISTAHT HATERIALS, SHALL BE COVEREO BY PAIHT OR OTHER PROTECTIVE COVERING OR TREATHEHT WHICH PROTECTS THE EXTERIOR SURFACES FROH ELEHENTS AHD DECAY IN A FUNCTIONING HAHHER. IF 25~ OR HORE OF THE TOTAL EXTERIOR SURFACE OF THE POINTING OF ANY BRICK, BLOCK OR STONE WALL IS LOOSE OR HAS FALLEN OUT, THE SURFACE SHALL BE PROTECTED AS HERETOFORE PROVIDED. CITY COUNCIL LETTER Meeting of: October 10, 1994 AGENDA SECTION: Ordinances & Resolutions 0KIGINATING DEPT.: CITY MANAGER NO: 6 Permit/License APPROVAL ITEM: 1995 Business License Fees BY: Kathry~ Pepin BY:~~ NO: ~ ~ DATE: October 4, 1994 Attached are the proposed business license fees for the 1995 license year and a resolution for the same. All fees will remain the same as in 1994. It is imperative that the City Council act on the license fees for 1995 as soon as possible as renewal applications must be mailed by the end of October. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 94- as there are ample copies available to the public. RECOMMENDED MOTION: Move to approve the 1995 License Fee Schedule as presented. COUNCIL ACTION: ccag1094.nol P~ESOLUTION NO. 94- ADOPTING 1995 BUSINESS LICENSE FEES %U6EREAS, Ordinance No. 853, City Code of 1977, pertaining to commercial licensing regulations provides for the establishing of annual license fees; and, WHEREAS, the City has participated in a survey of metropolitan municipalities regarding business license fees charged by other communities; and WHEREAS, the City is attempting to maintain business licenses which are comparable; and WHEREAS, the City annually reviews its business license fee schedule; NOW, THEREFORE BE IT RESOLVED that the attached proposed license fee schedule be adopted and effective January 1, 1995. Passed this day of , 1994. Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary LICENSE FEES Effective January 1, 1995 through December 31, 1995. CATEGORY Arcades* ($5000 Bond/S100 lay. Fee) (PD) Auctioneer (PD) Beer Sales (PD,BI,FI) On Sale* ($150 Inv. Fee If 1st time appl.) Off Sale* ($150 lay. Fee If 1st time appl.) 'Club' Beer ($150 lay. Fee if 1st time appl.) Single Event Club Beer (per day basis) ($500 Appl. Fee & $500 Clean-up Deposit) Bowling Alley* (BI,FI) Carnlvals ($500 deposit S insurance) (PD) Charltable Gambllng Exempt Licenses: Class A & B Class C & O Non-Exempt Licenses: Class A & B Class C S D Children's Amusement Hachines*(k~ddle rlaes)(PO)(Ins.) Transfer to another location Christmas Tree Sales (FI)(P&Z Co~.) ($200 Clean-up Deposit) Cigarettes (S&H) (Also vending llcense if by machlne) Contractors (If not llcensed by State Dept. of Commerce) General Blacktop Excavator flasonry/Concrete fiovlng Oemolltlon Plastert Stucco, Drywall Heatlng/Ventllation Refrlg. t Gas Piping Plumbing Sign Erection $2,000 Bond & Insurance $2,000 Bond & Insurance $2,000 Bond S Insurance $2,000 Bond & Insurance $2,0~0 Bond & Insurance $2,000 Bond S Insurance $2,000 Bond & Insurance $2,000 Bond & Insurance $2,000 Bond & Insurance $2,000 Bond & Insurance $2,000 Bond & Insurance FEES $ 500.00 50.00 325.00 75.00 100.00 100.00 ARTICLE IV II V 15.00/lane IV 50.O0/day 100.00 25.00 250.00 25.00 30.00 IV 15.o0 50.00 II 6 20.00 III 2 ¥1 40.00 40,00 40.00 40.00 40.~0 ~0.00 40.00 40.00 40.00. 40.00 40.00 SECTIO~ II I I Courtesy Benches (Insurance)(Eng. Dept.) 25.n0 each Page 2 CATEGORY Food S Beverage Dealers (S&H,BI,FI,Anoka Cry.) Class 1 - Itinerant Food Establishment (1st Day) Each Additional Day Class 2 - Food Catering Vehicle C]ass 3 - Food Vending Machines A. Bulk & Vending (ea.machine) (canned/bottle machines exempt, handled by State) B. Small rack-mounted machines (1¢-25¢) 1st machine Each additional machine at same location Class ~ - Restaurants* 0-50 seats 51-100 seats over 100 seats Class 5 - Drive-In Restaurants* Fresh Food Store*(catering, bakery, meat nkt.)(FI,BI,AC,SSH) If app)icant has grocery or restaurant license, Games of Skill (PD) Garbage/Rubbish Haulers (lnsurance)(S&H) Gasoline Stations*(FI) First Metering Device Each Additional metering device L.P. gas per metering device Go Cart* (PD) Grocery Stores* (S&H,BI,FI,State Board of Ag.) O-l,O00 sq.ft. 1,001-3,500 s.f. , 3,500-7,00o s.f. over 7,000 s.f. Gun Shop* (PD) Kennel* (PD) Junk Dealer ($1000 Bond) (PO) Laundry and Dry Cleaning Services (Fi) A. Business Establishments* (no machines) B. Coin-operated washers & dryers In ¢omm.launderles: 1. First Machine 2, Each Additional at same locatlon C. Coin-operated dry cleaning machine O. Other laundry machines E. Coin-operated washers & dryers in apt. bldgs. 1. First machine 2. Each additional at same location FEES $3O.OO 5.00 50.o0 ']~.00 10.00 3.00 75.00 125.O0 50.00 50.00 25.00 50.O0 50.00 50.00 10.00 50.00 50.00 50.qO 100.00 150.00 200.00 100.00 100.00 100.00 50.00 15.00 5.00 40. O0 20. O0 20.00 5.00 ARTICLE III IV IV I1 VI II! VI V! II VI SECTION ! CATEGORY Llquor Sales (PD,FI,BI) "Club Liquor"(Bond & Insurance) On Sale Liquor (Bond $ Insurance) (Inv. Fee $500-$10,000) On Sale Limited Liquor (same as On Sale) On Sale Wine (Inv. Fee $250-$2000) Sunday Liquor Sales Sunday Wine Sales Sunday Club Sales flassage Therapist Business (PD,AZ) ($ib0: inv. Fee) Hassage Therapy Individual (PS,ZA) ($1001nv. Fee) Hiniature Golf* (PD) flotor Vehicle Sales* (new & used)(PD) Hultlple Dwellings (FI,BI) First 3-q units Each addltlonal unit over ~ Re-inspection fee for code compllance fluslcal Devices (PD) Pawnbroker ($5,O00 Bond/$ 100 Inv. Fee)(PD) Pet Shop* (PD) Pool fla11 (PD) (Inv. Fee $1OO) Popcorn, Candy, Ice Cream Vehlcles (PD) (Insurance -Publlc & Vehlcle Llabillty) Precious Hetal Dealers ($5,000 BOND) (PD)(~IO0 New Renewal Inv. Fee) Publlc Dances (PO) Rental flouslng Licenses: Single Family & Duplex (Per Unit Basis) Re-Inspection Fee (If Corrections not completed In conformance with Enl. Off. compllance order.) Secondhand ~erchant Business ($1000 Bond)(PD,FI,BI): Exhibition, convention, shows & expositions ($5000 Bond) First Day Each Addltlonal Day Sexually Oriented Business (PD,FI,ZA,AC) (Investigation Fee $500-$10,000) : Swimming Pool* (Publlc) (SSH) FEES $ 200.00 6,300.00 5,~00.00 2,000.00 200.00 200.00 200.00 500.00 100.00 100.00 200.00 ~0.00 3.00 50.00 30.00 i'1,-7~o'.oo 50.00 100.00 50.00 300.00 200.00 1OO.OO 13.0o ~o. oo 50.00 50.00 10.00 5OD.D0 30.00 Page 3 ARTICLE V V V V V V V VI II VI IV II VI IV VI VI IV VI II iV SECT 2 3 5 6 7 8 12 12 7 2 7 $ Page CATEGORY Tatoo Shop* Taxicab Vehicle Taxicab Driver Theaters Indoor Outdoor (insurance) (PD) (PD) (ST,F~) Transient Merchant/Sollcltor (PD) A. Itinerant Hawker/Peddler ~. Transient Merchant C. Itinerant Sollcitor/Canvasser Tree Removal & Treatment (Ins.)(PD) Truck and Trailer Rental A. New appllcation B. Renewal appl|catlon (ZA) Vending Hachlnes (S~H) A. First Machine B. Each additional at same ]ocation FEES $ 150.O0 75.00 20.00 200.00 250.00 ARTICLE SECTIOt vi 3 vi 3 IV 3 II 3 $50.O0/day;$1OO/mo.~$500/year $50/day; $1OO/mo.;$500/¥r. $50/day; $100/mo.; $500/yr. 50.00 vi 10 75.O0 50.00 VI 1 15.o0 5.90 LICENSED APPLIED FOR AFTER JUNE 30 OF THE LICENSE YEAR t4OULD PAY HALF (½) THE ORIGINAL LlCENSE FEE FOR THOSE INDICATED BY A *. DEPARTMENTS RESPONSIBLE FOR APPROVAL OF LICENSE: PD - Pollce Department FI - Fire Department BI - Bullding Inspector $&H - Safety & Health Inspector CF -Ctty Forestor/Public Works Dir. ZA - Zoning Administrator AC - Anoka County PUD - Public Works Director ALL NE~ LICENSES HUST HAVE ZONING ADMINISTRATOR APPROVAL. LATE PENALTY ON ALL ANNUAL RENEWABLE FEES: '1-15 days late ...... 25~ penalty over orlglnal f.ees 16-30 days late .... ~0~ penalty over origi'nal fees Over 30 days late -- legal procedures begun. CITY COUNCIL LETTER Meeting of: October 10, 1994 AGENDA SECTION: ORDINANCES & ORIGINATING DEPT.: CITY MANAGER RESOLUTIONS CITY MANAGER'S APPROVAL ITEM: LEGISLATIVE RESOLUTION BY: PATRICK HENTGES NO: 6E CITY MANAGER DATE: OCTOBER 7, 1994 As you are aware, the North Metro Mayor's Association hosted a "Summit Meeting" regarding state of the North Metro Area. The meeting intended to disclose the disparity of various tax dollars and state financing within the metro area. Myron Orfield also introduced his "Tax Base Sharing Legislative Proposal". Essentially, this involves a method of sharing new housing tax base in growing areas, with those areas that have less fortunate and troubled housing problems. The North Metro Mayor's request that each member consider passage of the attached Resolution. RECOMMENDED MOTION: Move to waive the reading of Resolution 94 available to the public. , there being ample copies RECOMMENDED MOTION: Move to approve Resolution 94 ., being a Resolution to urge the legislature to correct the imbalance of property tax base and public investment in the metro area. COUNCIL ACTION: RESOLUTION NO. 94- BEING A RESOLUTION URGING THE LEGISLATURE CORRECT THE IMBALANCE OF PROPERTY TAX BASE AND PUBLIC INVESTMENT IN THE METROPOLITAN AREA WHEREAS, an astonishing disparity in poverty concentration, housing, education, and the allocation of infrastructure dollars has evolved in the Twin Cities Metropolitan area, similar to historical trends in other metro regions in the nation, and WHEREAS, the North Metro suburbs are gaining poor children, as a percentage of total school enrollment, faster than any other part of the Metro area, and WHEREAS, the North Metro suburbs have the lowest property tax base per household in the region--significantly less than affluent south/west suburbs, and WHEREAS, the inner-ring suburbs captured only 19Z of the new jobs during 1980-1990 while the south/west suburbs gained 61Z, and WHEREAS, 85Z of regional highway construction dollars were spent in the south/west suburban area during the last decade, and WHEREAS, the entire region unfairly subsidizes the south/west suburban sewer growth. NOW, THEREFORE BE IT RESOLVED, the undersigned does hereby support the following principles to be incorporated into a legislative package beginning in 1995 to correct the above described situation: 1. Expanded regional tax base sharing, 2. Mandate balanced infrastructure investment in the metropolitan area, and 3. Mandate balanced distribution of regional resources. Passed this Offered by: Seconded by: Roll Call: day of , 1994. Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: October 10, 1994 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~7 Fire ITEM: License Revocation, Rental Property BY: Lowell DeMars Z~ BY: ~ NO: '"'~/.~ DATE: Oct 4, 1994 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against Mr. Lee B. Olson, regarding rental propery at 4220-4th Street NE. The property owner has failed to correct violations to bring property into compliance with Housing Maintenance Codes. The attachment summarizes violations. RECOMMENDED MOTION: Move to establish a hearing date of October 24, 1994 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Mr. Lee B. Olson, regarding rental propei~ at 4220-4th Street NE. 94-159 Attachment 1 I COUNCIL ACTION: I I PROBER Chief Columbia Heights Fi re Department CH Violations by Inspection From Date:08-26=1994 To Date:08-26-2994 Date: 10-04-1994 Violation Number Reslv? (CH~A01) Follow-up Date Inspection Activity Warning Referred To Ltr Date Page ~: 1 Injunction Citation Date Number OWNER ID: 50022 OWNER ORGANIZATION: OLSON APARTMENTS CONTACT NAME: OLSON, LEE 8. PROPERTY ID: $0022 OCCUPANCY ID: 0 INSPECTION DATE: 08-26-1994 PROPERTY NAME/DESC: 4220 4TH ORGANIZATION NAME: OLSON APARTMENTS INSPECTION TYPE: 95 H.M.C.FOLLOW-UP 2 OCCUP CONTACT: OLSON, LEE 8. START TIME: i030 FINISH TIME: 1100 DATE/NEXT INSP: 10-1~-1994 INSP DISTRICT: 308 PARCEL NUMBER: 10-13-1994 5 CITY ORDINANCE Viol. Code Section: SA 205(1)(8) 09-07-1994 WINDOWS, DOORS, SCREENS No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purposes of living, sleeping, cooking or eating therein which does not compty with the following requirements, to-wit: (b) WINDOWS, DOORS and SCREENS. Every window, exterior door and hatchway shall be tight and shall be kept in repair. Every other window other than a fixed window shallbe capabte of being easily opened and shat1 be equipped with screens between May 1 and September 30, inclusive, of each year. Every window, door and frame shall be constructed and maintained in such rotation to the adjacent walt construction as to completely exclude rain, vermin, rodents, and insects from entering the building. Violation Details : :M_ISSING AND ~AMAGE~D SCREENS, NORTH St~E~:?RST_ F[O~ND.~?E~'!~p[ ~Wj~-G CORRECTIVE ACTION .... SHALL REPAIR/REPLACE MISSING AND DAMAGED SCREENS AS DESCRIBED ABOVE. - 10-13-t994 5 CITY ORDINANCE 09-07-1994 Viol. Code Section: 5A 202(1)(A) SECURITY SYSTEMS, KEY 80XES, COMMUNICATION SYSTEMS No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purposes of living, sleeping, cooking or eating unless all exterior doors of the dwelling or dwetling unit are equipped with safe and funtioning door and window tocks which comply with the following requirements, to-wit: (a) When access to a dwelling unit door is gained through a common corridor or entrance in a dwelling in which four (4) or more dwelling units share a common entrance or corridor, an approved system of controlled access shall be maintained for each multiple family building to controt access. The security system shall consist of !ocked b~tiCt~% e~tr~ce a~d foyer doors, and iocked doors leading from the hatl~ays into individual dwelling units. PROBER Chief Col umbia Heights Fi re DePartment CH Violations by Inspection FFom Date:08-26-1994 To Date:OS-26-1994 Date: 10-04-1994 (CH~AOi) Page ~: 2 Violation Number Reslv? Follow-up Date Inspection Activity Naming Injunction Citation Referred To Ltr Date Date Number Dead-latch type door locks shalt be provided with releasable lever knobs (or doorknobs) on the inside of building entrance doors and with key cylinders on the outside of the building doors. 8uitding entrance door-latches shall be of the type that are permanently locked. An approved lock box with building entry key, boiler room key, laundry and common area keys, all marked individually accessible to the Fire Department must be provided for access to the building. They enumerated keys must be present in the lock box at alt timees. A communication system or device such as an intercom, telephone, audible bet1 or buzzer or other approved means of making contact with the tenants must be provided. Violation Details : ~UtLDING HAS NO C~MHU~tCATION SYSTEH FROM MAIN ENTRA-HC-E-T~-~TS CORRECTIVE ACTION .... SHALL INSTALL COMMUNICATION SYSTEM FROM FRONT ENTRY DOOR TO ALL INDIVIDUAL UNITS TO HEET CODE REQUIREMENTS i0-15-1994 5 CITY ORDINANCE 09-07-1994 Viol. Code Section: SA 205(1)(8) WlNDONS, DOORS, SCREENS No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purposes of living, sleeping, cooking or eating therein ~hich does not compty with the following requirements, to-wit: (b) WINDOWS, DOORS and SCREENS. Every window, exterior door and hatchway shalt be tight and shall be kept in repair. Every other window other than a fixed window shall be capable of being easily opened and sha11 be equipped with screens between May 1 and September $0, inclusive, of each year. Every window, door and frame shall be constructed and maintained in such relation to the adjacent wa11 construction as to completely exclude rain, vermin, rodents, and insects from entering the building. Violation Details : ~¢R-~-T ENTRY ¢00~ KNOB ANb LATCH D~:A~ED. KEY STUCK ~N LOC~ CORRECTIVE ACTION .... SHALL REPAIR/REPLACE FRONT ENTRY DOOR KNOB AND LATCH 10-15-1994 S CITY ORDINANCE 09-07-1994 Viol. Code Section: 5A 207(1)(8) SODDING, SLOPES, BERMS, NEEDS, MAINTENANCE No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purpose of living, sleeping, eating or cooking therein which does not comply with the requirements of this 5A.207. (b) Every yard of any premises on which a dwetling or dwelling unit is located shall have installed and ma~ntaine8 %an~scaplng in accorBance with the provisions of this section: PROBER Chief Col ur~ bi a Heights Fi re Department CH Violations by Inspection Fcom Date:08-26-1~94 To Date:08-26-1994 Date: t0-04-1994 (CH*AO1) Violation Number Restv? Follow-up Date Inspection Activity Page ~: Warning Injunction Citation Referred To Ltr Date Date Number (i) SODDING AND GROUND COVER. All exposed ground area surrounding the principle building and accessory buildings, which are not devoted to driveways, parking areas, sidewalks, or patios, shall be sodded or landscaped with shrubs, trees, gardens, or other ornamental landscape materials. No landscaped area shall be used for the parking of vehicles or storage or display of materials, supplies or merchandise. (ii) SLOPES AND 8ERMS. Final grades with a slope ratio of greater than three ($) to one (1) will not be permitted without special approved treatment such as speciat seed mixtures or reforestation, terracing, or retaining walls. 8erming used to provide required screening of parking tots and other open areas shall not have slopes in excess of three ($) to one (1). (iii) MAINTENANCE. Any dead trees, shrubs, ground covers, and sodding shat1 be replaced in accordance with this code. All trees or other vegetaion which spring up in crevices by foundations must be promptly removed to avoid structural damage. (iv) PLACEMENT OF PLANT MATERIALS. No landscaping shall be allowed ~ithin any drainage utility easements, road right-of-way, or immediately adjacent to any driveway or road intersection if such landscaping would interfere with a motorist's view of the street or roadway or with the use of the easement for its intended purpose. (v) WEEDS. The maintenance and upkeep of at1 lawns and yards shall be subject to Chapter 4, Articte II, Section 5 of the Columbia Heights City Code, which is incorporated herein by reference. Violation Details : ~1 .... TALL GRASS AND WEEDS ALONG BUILDING L ~ 2 .... YARD AREA CO~SI~TS MAINLY OZWEEDS ~J;....8OAT P~KED ON LANDSCAPE CORRECTIVE ACTIONS: 1 ....SHALL TRIM AND MAINTAIN TALL GRASS AROUND PROPERTY 2 ....SHALL TAKE NECESSARY MEASURES TO ERADICATE WEEDS FROM LAWN AREA. SPRAYING MAY BE NECESSARY 5 ....SHALL REMOVE 80AT FROM LANDSCAPE AREA. MUST 8E PARKED ON HARD SURFACE PARKING PAD CITY COUNCIL LETTER Meeting of: October 10, 1994 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~7 Fire ITEM: License Revocation, Rental Property BY: Lowell DeMars~e/ffo BY:~(~~ NO: '-7 ~ DATE: Oct 3, 1994 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against Mr. Kirk Larson regarding rental propery at 4637-39 Pierce Street NE. The property owner has failed to correct violations to bring property into compliance with Housing Maintenance Codes. The attachment summarizes violations. RECOMMENDED MOTION: Move to establish a hearing date of October 24, 1994 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Mr. Kirk Larson, regarding rental prope~ at 4637-39 Pierce Street NE. 94-157 Attachment I COUNCIL ACTION: I PROBER Chief Col umbia Heights Fi re Department CH Violations by Inspection From Date:OS-il-t994 To Date:OS-il-1994 Date: 10-03-1994 Violation Number Reslv? (CH*AO1) Follow-up Date Inspection Activity Warning Referred To Ltr Date Page ~: Injunction Citation Date Number OWNER ID: 20312 OWNER ORGANIZATION: LARSON DUPLEX RENTALS CONTACT NAME: LARSON, KIRK PROPERTY ID: 20312 OCCUPANCY ID: 0 INSPECTION DATE: 08-11-1994 PROPERTY NAME/DESC: 4637/39 PIERCE ORGANIZATION NAME: LARSON DUPLEX RENTALS INSPECTION TYPE: 92 H.M.C.FOLLOW-UP i OCCUP CONTACT: LARSON, KIRK START TIME: t~00 FINISH TIME: DATE/NEXT tNSP: 08-26-1994 INSP DISTRICT: 81t PARCEL NUMBER: 25 30 24 34 0003 08-26-1994 5 CITY ORDINANCE Viol. Code Section: 08-17-1994 Violation Details : PROBLEMS REMAINING FROM JUNE 15, 1994 INSPECTION: 1 .... 4637 UNIT .... SOUTH BEDROOM WINDOW DAHAGED 2 ....GLASS DAMAGED IN SEVERAL WINDOWS 3 ....4637 UNIT .... DAMAGED WALL NEAR REAR DOOR 4 ....46~7 UNIT .... BATHROOM WALLPAPER PEELING 5 ....4637 UNIT .... KITCHEN COUNTERTOP DAMAGED (HAS BEEN REPLACED 8-11-94) 6...4637 UNIT .... SINK NOT FULLY SECURED TO COUNTERTOP 7.. .4637 UNIT .... DAMAGED LIGHT SWITCH, FIRST FLOOR BATHROOM 8.. .DAMAGED SWtTCHPLATE, NORTH BEDROOM 9...NORTH BEDROOM PAINT DETERIORATED 10..4637 UNIT .... CLOSET DOORS, KNOBS MISSING 11. ,4637 UNIT .... CLOSET DOORS UNFINISHED t2...4637 UNIT .... DAMAGED BATHROOM DOOR. (DOOR REPLACED, UNFINISHED) 13...4637 UNIT .... REPLACEHEHT BATHROOM DOOR UNFINISHED 14...4637 UNIT .... REPLACEMENT BATHROOM DOOR, NO HARDWARE 15...VOLUNTARY SCRUB GROWTH ALONG GARAGE CORRECTIVE ACTIONS: 1 ....4637 UNIT .... SHALL REPLACE DAMAGED BEDROOM WINDOW 2 ....SHALL REPLACE ALL DAMAGED GLASS 3 ....4637 UNIT .... SHALL REPAIR AND PAINT DAMAGED WALL 4 ....4637 UNIT .... SHALL REDECORATE BATHROOM 5 ....4637 UNIT .... SHALL SECURE KITCHEN SINK TO OOUNTERTOP 6 ....4637 UNIT .... SHALL REPLACE DAMAGEDD LIGHT SWITCH, FIRST FLOOR BATHROOM 7 ....46~7 UNIT .... SHALL REPLACE DAMAGED SWtTCHPLATE, NORTH BEDROOM B ....4631 U~IT .... S~ALL REDECORATE NORT~ BEDROOM PROBER Chief Col umbia Heights Fi re Department CH Violations by Inspection Fronl Date:O~3-11~lg~4 To Dare,oB-ii-lC??4 Date: 10-05-1994 Violation Number Reslv? (CH*A01) Follow-up Date Inspection Activity Referred To Page ~: 2 Warning Injunction Citation Ltr Date Date Number 9 ....4637 UNIT .... SHALL INSTALL HARDWARE ON CLOSET DOOR 10.,.4657 UNIT .... SHALL APPLY FINISH TO CLOSET DOORS 11,.,4657 UNIT .... SHALL APPLY FINISH TO BATHROOM DOOR 12,.,4657 UNIT .... SHALL APPLY HARDWARE TO BATHROOM DOOR i$...SHALL REMOVE ALL VOLUNTARY SCRUB GROWTH FROM PROPERTY THE ABOVE NOTED ITEMS ARE VIOLATIONS OF THE FOLLOWING HOUSING MAINTENANCE CODE SECTIONS: 5 CITY ORDINANCE Viol, Code Section: 5A 205.1.8 Violation Details : WINDOWS, DOORS AND SCREENS. EVERY WINDOW, EXTERIOR DOOR AND HATCHWAY SHALL BE TIGHT AND SHALL BE KEPT IN GOOD REPAIR. EVERY WINDOW OTHER THAN A FIXED WINDOW SHALL BE CAPABLE OF BEING EASILY OPENED AND SHALL BE EQUIPPED WITH SCREENS BETWEEN MAY 1 AND SEPTEMBER 30, INCLUSIVE, OF EACH YEAR. EVERY WINDOW, DOOR AND FRAME SHALL 8E CONSTRUCTED AND MAINTAINED IN SUCH RELATION TO THE ADJACENT WALL CONSTRUCTION AS TO COMPLETELY EXCLUDE RAIN, VERMIN, RODENTS, AND INSECTS FROM ENTERING THE BUILDING. 5 CITY ORDINANCE Viol. Code Section: 5A.205.t.C Violation Details : FLOORS, INTERIOR WALLS AND CEILINGS. EVERY FLOOR, INTERIOR WALL AND CEILING SHALL BE PROTECTED AGAINST THE PASSAGE AND HAR8ORAGE OF VERMIN AND RODENTS AND SHALL BE KEPT IN SOUND CONDITION AND GOOD REPAIR. EVERY FLOOR SHALL 8E FREE OF LOOSE, WARPED, PROTRUDING OR ROTTED FLOORING MATERIALS. EVERY INTERIOR WALL AND CEILING SHALL BE MAINTAINED IN A TIGHT WEATHERPROOF CONDITION AND MAY NOT BE COVERED WHOLLY OR PARTIALLY 8Y TOXIC PAINT OR MATERIALS WITH A LASTING TOXIC EFFECT. EVERY TOILET ROOM AND 8ATHROOM FLOOR SURFACE SHALL BE CAPABLE OF BEING EASILY MAINTAINED tN A CLEAN STATE. 5 CITY ORDINANCE Viol, Code Section: 5A.201.1.A PROBER Chief Columbia Date: 10-05-1994 Violation Number Restv? Heights Fi re Department CH Violations by Inspection From Date:08-11-1994 To Date:08-11-t994 (CH*AO1) Fotlo~-up Date Inspection Activity Page ~: 5 Warning Injunction Citation Referred To Ltr Date Date Number Violation Details : KITCHEN SINK, EACH UNIT MUST CONTAIN A KITCHEN SINK IN GOOD WORKING CONDITION AND PROPERLY CONNECTED TO AN APPROVED WATER SUPPLY SYSTEM AND WHICH PROVIDES AT ALL TIMES AN ADEQUATE AMOUNT OF HEATED AND UNHEATED RUNNING WATER UNDER PRESSURE AND WHICH IS PROPERLY CONNECTED TO THE CITY SEWAGE SYSTEM. 5 CITY ORDINANCE Viol. Code Section: 5A,201.1,C Violation Details : FOOD STORAGE AND PREPARATION. EACH UNIT MUST CONTAIN AN OPERATIONAL AND FUNCTIONING STOVE FOR COOKING FOOD AND A REFRIGERATOR FOR THE SAFE STORAGE OF FOOD WHICH ARE PROPERLY INSTALLED WITH ALL NECESSARY CON~ECTIONS FOR ..... SAFE, SANITARY AND EFFICIENT OPERATION. SUCH STOVE OR REFRIGERATOR NEED NOT BE INSTALLED WHEN A DWELLING UNIT IS NOT OCCUPIED AND WHEN THE OCCUPANT IS REQUIRED TO PROVIDE A STOVE OR REFRIGERATOR ON OCCUPANCY. tF THE OCCUPANT IS REQUIRED TO FURNISH A STOVE OR REFRIGERATOR, SOFFtCIEHT SPACE AND ADEQUATE FUNCTIONING CONNECTIONS FOR THE INSTALLATION A~ OPERATION OF THE STOVE AND REFRIGERATOR MUST EXIST. 5 CITY ORDINANCE Viol. Code Section: 5A.20$.i.D Violation Details : ELECTRICAL SERVICE, OUTLETS AND FIXTURES. EVERY DWELLING UNIT AND ALL PUBLIC AND COMMON AREAS SHALL BE SUPPLIED WITH FUNCTIONING ELECTRICAL SERVICE, FUNCTIONING OVERCURRENT PROTECTION DEVICES, FUNCTIONING ELECTRICAL OUTLETS, AND FUNCTIONING ELECTRICAL FIXTURES WHICH ARE PROPERLY INSTALLED, WHICH SHALL BE MAINTAINED IN A SAFE WORKING CONDITION AND WHICH SHALL BE CONNECTED TO A SOURCE OF ELECTRIC POWER IN A MANNER PRESCRIBED BT 6.201(1). THE MINIMUM CAPACITY OF SUCH ELECTRICAL SERVICE AND THE MINIMUM NUMBER OF ELECTRIC OUTLETS AND FIXTURES SHALL 8E AS FOLLOWS: (i) A DWELLING CONTAINING TWO OR MORE UNITS SHALL HAVE AT LEAST THE EQUIVALENT OF SIXTY (60) AMPERE, THREE-WIRE ELECTRIC SERVICE PER DWELLING UNIT, PROBER Chief oo]b umbi Heights Fi re Department CH Violations by Inspection From Date~0S-11-1994 To Date:08-1t-1994 Date: i0-05-1994 (CH~AOi) Page ~: 4 Violation Number Reslv? Follow-up Date Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number (ii) EACH DWELLING UNIT SHALL HAVE AT LEAST ONE BRANCH ELECTRIC CIRCUIT FOR EACH SIX HUNDRED (600) S~UARE FEET OF DWELLING UNIT FLOOR AREA. (iii) EVERY HABITABLE ROOM SHALL HAVE AT LEAST THE LESSOR OF TWO FLOOR OR WALL TYPE ELECTRIC CONVENIENCE OUTLETS OR ONE SUCH OUTLET FOR EACH SIXTY (60) SQUARE FEET OR FRACTION THEREOF OF TOTAL FLOOR AREA; PROVIDED, HOWEVER, THAT ONE CEILING OR WALL-TYPE LIGHT FIXTURE MAY BE SUBSTITUTED FOR ONE REQUIRED ELECTRIC OUTLET. ' ' (iV) EVERY WATER CLOSET COMPARTMENT, BATHROOM, KITCHEN, LAUNDRY ROOM, AND FURNACE ROOM SHALL CONTAIN AT LEAST ONE SUPPLIED CEILING OR WALL-TYPE ELECTRIC LIGHT FIXTURE, AND EVERY BATHROOM, KITCHEN, AND LAUNDRY ROOM SHALL CONTAIN AT LEAST ONE ELECTRIC CONVENIENCE OUTLET. (v) EVERY PUBLIC HALL ~ND STAIRWAY IN EVERY RENTAL DWELLING SHALL BE EFFECTIVELY ILLUMINATED BY NATURALOR ELECTRIC LIGHT.AT ALL:TIMES. ~IN STRUCTURES CONTAINING NOT MORE THAN TWO DWELLING UNITS, CONVENIENTLY LOCATED FUNCTIONING LIGHT SWITCHES OONTROLLING AN ADEQUATE FUNCTIONING LIGHTING SYSTEM WHICH MAY BE TURNED ON WHEN NEEDED MAY BE SUBSTITUTED FOR FULL-TIME LIGHTING. 5 CITY ORDINANCE Viol. Code Section: 5A 202.1.C Violation Details : ALL INGRESS, EGRESS AND INTERIOR DOORS SHALL BE KEPT FREE OF HOLES AND/OR PUNCTURES AND tN GOOD REPAIR, PROBLEM .... CORRECTIVE ACTION .... 5 CITY ORDINANCE Viol. Code Section: SA.207.1.B Violation Details : SODDING - GROUND COVER .......... EVERY YARD OF ANY PREMISES ON WHICH A DWELLING OR DWELLING UNIT IS LOCATED SHALL HAVE INSTALLED AND MAINTAINED Lh~%Ch~I~% IH hCCOR~hNCE WITH THE 9ROVISIONS OF THIS SECTION. PROBER Chief Columbia Heights Fi re Department CH Violations by Inspection From Oate:08-1i-t994 To Date;OS-11'~lge4 Date: 10-05-1994 (DH~A01) Violation Number Reslv? Follow-up Date Inspection Activity Warning Injunction Referred To L~r Date Date Page ~: 5 Citation Number i) SODDING AND GROUND COVER. ALL EXPOSED GROUND AREA SURROUNDING THE PRINCIPLE BUILDING AND ACCESSORY BUIDINGS, WHICH ARE NOT DEVOTED TO DRIVEWAYS, PARKING AREAS, SIDEWALKS, OR PATIOS, SHALL 8E SODDED OR LANDSCAPED WITH SHRUBS, TREES, GARDENS, OR OTHER ORNAMENTAL LANDSCAPE MATERIALS. HO LANDSCAPED AREA SHALL 8E USED FOR THE PARKING OF VEHICLES OR STORAGE OR DISPLAY OF MATERIALS, SUPPLIES OR MERCHANDISE. ii) SLOPES AND GERMS. FINAL GRADES WITH A SLOPE RATIO GREATER THAN THREE (5) TO ONE (1) WILL NOT BE PERMITTED WITHOUT SPECIAL APPROVED TREATMENT SUCH AS SPECIAL SEED MIXTURES OR REFORESTATION, TERRACING, OR RETAINING WALLS. 8ERMING USED TO PROVIDE THE REQUIRED SCREENING OF PARKING LOTS AND OTHER OPEN AREAS SHALL NOT HAVE SLOPES IN EXCESS OF THREE (3) TO ONE (1). (iii) MAINTENANCE. ~NY DEAD TREES, SHRUBS, GROUND COVERS, AND SODDING SHALL 8E REPLACED IN ACCORDANCE WITH THIS CODE. ALL TREES OR OTHER VEGETATION WHICH SPRING UP IN CREVICES BY FOUNDATIONS MUST 8E PROMPTLY REMOVED TO AVOID STRUCTURAL DAMAGE. iv) PLACEMENT OF PLANT MATERIALS. NO LANDSCAPING SHALL 8E ALLOWED WITHIN ANY DRAINAGE UTILITY EASEMENTS, ROAD RIGHT-OF-WAY, OR IMMEDIATELY ADJACENT TO ANT DRIVEWAY OR ROAD INTERSECTION IF SUCH LANDSCAPING WOULD INTERFERE WITH A MOTORIST'S VIEW OF THE STREET OR ROADWAY OR WITH THE USE OF THE EASEMENT FOR ITS INTENDED PURPOSE. v) WEEDS. THE MAINTENANCE AND UPKEEP OF ALL LAWNS AND YARDS SHALL 8E SUBJECT TO CHAPTER 4, ARTICLE It, SECTION ~ OF THE COLUMBIA HEIGHTS CITY CODE, WHICH IS INCORPORATED HEREIN BY REFERENCE. CITY COUNCIL LETTER Meeting of: October 10, 1994 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 7 Fire ITEM: License Revocation, Rentaleroperty~ ~ BY: Lowell DeMars ~(~ BYTE.~i NO: ~., ~ DATE: Oct 3, 1994 DA . Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against Mr. Walter Lewis Caughey regarding rental propery at 3959-61 Polk Street NE. The property owner has failed to correct violations to bring property into compliance with Housing Maintenance Codes. The attachment summarizes violations. RECOMMENDED MOTION: Move to establish a hearing date of October 24, 1994 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Mr. Walter Lewis Caughey, regarding rental propei~ at 3959-61 Polk Street NE. 94-158 Attachment COUNCIL ACTION: PROBER Chief Columbia Date: 10-03-1994 (CH~A01) Violation Number Reslv? OWNER ID: PROPERTY ID; OCCUPANCY ID: 0 INSPECTION DATE: 06-10-1994 DATE/NEXT INSP: 08-09-1994 Heights Fi re Department CH Violations by Inspection From Date:06-lO-19~4 To Date:06-lO-1994 Follow-up Date Inspection Activity Page ~: t Warning Injunction Citation Referred To Ltr Date Date Number CONTACT NAME: CAUGHEY, WALTER LEWIS 80116 OWNER ORGANIZATION: CAUGHEY DUPLEX RENTALS 80116 PROPERTY NAME/DESC: 3959/61 POLK ORGANIZATION NAME: CAUGHEY DUPLEX RENTALS INSPECTION TYPE: 91H.M.C. ANNUAL tNSP. tNSP DISTRICT: 711 OCCUP CONTACT: CAUGHEY, ~ALTER START TIME: 0930 FINISH TIME: PARCEL NUMBER: 08-09-1994 5 CITY ORDINANCE Viol. Code Section: 5A.203.t.D 06-23-1994 Violation Details ELECTRICAL SERVICE, OUTLETS AND FIXTURES. EVERY DWELLING UNIT AND ALL PUBLIC AND COMMON AREAS SHALL BE SUPPLIED WITH FUNCTIONING ELECTRICAL SERVICE, FUNCTIONING OVERCURRENT PROTECTION DEVICES, FUNCTIONING ELECTRICAL OUTLETS, AND FUNCTIONING ELECTRICAL FIXTURES WHICH ARE PROPERLY INSTALLED, WHICH SHALL BE MAINTAINED IN A SAFE WORKING CONDITION AND WHICH SHALL BE CONNECTED TO A SOURCE OF ELECTRIC POWER IN A MANNER PRESCRIBED BY 6.20i(1). THE MINIMUM CAPACITY OF SUCH ELECTRICAL SERVICE AND THE MINIMUM NUMBER OF ELECTRIC OUTLETS AND FIXTURES SHALL BE AS FOLLOWS: (i) A DWELLING CONTAINING TWO OR MORE UNITS SHALL HAVE AT LEAST THE EQUIVALENT OF SIXTY (60) AMPERE, THREE-WIRE ELECTRIC SERVICE PER DWELLING UNIT. (ii) EACH DWELLING UNIT SHALL HAVE AT LEAST ONE 8RANCH ELECTRIC CIRCUIT FOR EACH SIX HUNDRED (600) SQUARE FEET OF DWELLING U~H FLOOR AREA. (iii) EVERY HABITABLE ROOM SHALL HAVE AT LEAST THE LESSOR OF TWO FLOOR OR WALL TYPE ELECTRIC CONVENIENCE OUTLETS OR ONE SUCH OUTLET FOR EACH SIXTY (60) SQUARE FEET OR FRACTION THEREOF OF TOTAL FLOOR AREA; PROVIDED, HOWEVER, THAT ONE CEILING OR WALL-TYPE LIGHT FIXTURE MAY BE SUBSTITUTED FOR ONE REQUIRED ELECTRIC OUTLET. (iv) EVERY WATER CLOSET COMPARTMENT, BATHROOM, KITCHEN, LAUNDRY ROOM, AND FURNACE ROOM SHALL CONTAIN AT LEAST ONE SUPPLIED CEILING OR WALL-TYPE ELECTRIC LIGHT FIXTURE, AND EVERY BATHROOM, KITCHEN, AND LAUNDRY ROOM SHALL CONTAIN AT LEAST ONE ELECTRIC CONVENIENCE OUTLET. (v) EVERY PUBLIC HALL AND STAIRWAY IN EVERY RENTAL DWELLING SHALL BE PROBER Chief Col umbia Heights Fi re Department CH Violations by Inspection From Date:O6-tO-1994 To Date:06-10-1994 Date: 10-05-1994 (CH*AOi) Page ~: 2 Violation Number Reslv? Follow-up Date Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Humber STRUCTURES CONTAINING NOT MORE THAN TWO DWELLING UNITS, CONVENIENTLY LOCATED FUNCTIONING LIGHT SWITCHES CONTROLLING AN ADEQUATE FUNCTIONING LIGHTING SYSTEM WHICH MAY BE TURNED ON WHEN NEEDED MAY BE SUBSTITUTED FOR FULL-TIME LIGHTING, PROBLEMS: 1 .... 3961 UNIT .... LIGHT FIXTURE IN BATHROOM MISSING GLOBE 2 .... $96t UNIT .... LIGHT IN GARAGE HAS OCTOPUS OUTLET 5 ....EXTERIOR ..... 3959 ENTRY .... GLASS GLOBE MISSING 4 ....5961 UNIT .... DOORBELL BUTTON DAHAGED 5 ....3959 UNIT .... DOORBELL BUTTON DAMAGED 6 ....EXTERIOR ..... SPOTLIGHT AT REAR OF BUILDING DOES NOT MEET CODE CORRECTIVE ACTIONS: 1 ....3961 UNIT .... SHALL INSTALL GLOBE ON FIXTURE 2 ....5961 UNIT .... SHALL REMOVE OCTOPUS OUTLET, ADD MORE RECEPTICLES 5 ....EXTERIOR ..... 5959 ENTRY, INSTALL GLOBE ON FIXTURE 4 ....396i UNIT .... REPAIR/REPLACE DOORBELL 5 ....~959 UNIT .... REPAIR/REPLACE DOORBELL 6 ....EXTERIOR ..... SHALL REMOVE ILLEGAL LIGHT FIXTURE, tF DESIRED, LIGHT FIXTURE MUST BE WEATHERPROOF AND PROPERLY WIRED 08-09-1994 S CITY ORDINANCE Viol, Code Section: 5A.201,1.E 06-25-1994 Violation Details : LAVATORY SINK, EVERY DWELLING UNIT SHALL CONTAIN A LAVATORY SINK, SAID LAVATORY SINK MAY BE IN THE SAME ROOM AS THE FLUSH WATER CLOSET, OR, IF LOCATED IN ANOTHER ROOM, THE LAVATORY SINK SHALL 8E LOCATED tN CLOSE PROXIMITY TO THE DOOR LEADING DIRECTLY INTO THE ROOM tN WHICH SAID WATER CLOSET IS LOCATED, THE LAVATORY SINK SHALL 8E IN GOOD WORKING AND FUNCTIONING CONDITION, SHALL BE PROPERLY CONNECTED TO AN APPROVED WATER SYSTEM, SHALL PROVIDE AT ALL TIMES AN ADEQUATE AMOUNT OF HEATED AND UNHEATED RUNNING WATER UNDER PRESSURE, AND SHALL 8E CONNECTED TO THE CITY SEWER SYSTEM PROBLEM .... 3961 UNIT .... BATHROOM FAUCET HARD TO OPERATE CS~tClI~E ~CItG~ .... S~LL REg~IR/RQL~CE F~UCET PROBER Chief Col umbia Heights Fi re Department CH Violations by Inspection From Date:06-10-1994 To Date:OG-10-1994 Date: 10-05-1994 Violation Number Reslv? (CH*A01) Follow-up Date Inspection Activity Warning Referred To Ltr Date Page ~: Injunction Citation Date Number 08-09-1994 5 CITY ORDINANCE Viol. Code Section: 5A 205.1.8 06-23-1994 Violation Details : WINDOWS, DOORS AND SCREENS. EVERY WINDOW, EXTERIOR DOOR AND HATCHWAY SHALL 8E TIGHT AND SHALL BE KEPT tN GOOD REPAIR. EVERY WINDOW OTHER THAN A FIXED WINDOW SHALL BE CAPABLE OF BEING EASILY OPENED AND SHALL BE EQUIPPED WITH SCREENS BETWEEN MAY 1 AND SEPTEMBER $0, INCLUSIVE, OF EACH YEAR. EVERY WINDOW, DOOR AND FRAME SHALL BE CONSTRUCTED AND MAINTAINED IN SUCH RELATION TO THE ADJACENT WALL CONSTRUCTION AS TO COMPLETELY EXCLUDE RAIN, VERMIN, RODENTS, AND INSECTS FROM ENTERING THE 8UtLDtNG PROBLEMS: 1 ....3961 UNIT .... DOOR TO GARAGE IS HOLLOW CORE. NO CLOSER ON DOOR 2 ....STRUCTURE .... NUMEROUS SCREENS MISSING CORRECTIVE ACTIONS: 1 ....~961 UNIT .... SHALL INSTALL SOLID CORE DOOR WiTH U.L.APPROVED DOOR CLOSER. DOOR MUST CLOSE AND LATCH 2 ....STRUCTURE .... SHALL REPLACE ALL DAMAGED AND MISSING SCREENS 08-09-1994 5 CITY ORDINANCE Viol. Code Section: 5A.205.i.F 06-25-t994 Violation Details : ACCESSORY STRUCTURE MAINTENANCE. ACCESSORY STRUCTURES ON THE PREMISES WHERE THE DWELLING OR DWELLING UNIT IS LOCATED SHALL BE STRUCTURALLY SOUND AND MAINTAINED IN GOOD REPAIR. THE EXTERIOR OF SUCH STRUCTURES SHALL BE COVERED WITH DECAY-RESISTANT MATERIALS SUCH AS PAINT OR OTHER PRESERVATIVES PROBLEMS: 1 ....$961 UNIT .... DAMAGED SHEETROCK IN GARAGE 2 ....396! UNIT .... GARAGE DOOR DETERIORATED PROBER Chief Col umbia Heights Fi re Depa r tment CH Violations by Inspection From Date:06~lO-199~ To Date:06-10-1994 Date: 10-05-1994 Violation Number Resl¥? (CH*AO1) Follo~-up Date Inspection Activity Page ~: 4 Warning Injunction Citation Referred To Ltr Date Date Number CORRECTIVE ACTIONS: 1 ....3961 UNIT .... SHALL REPAIR DAMAGED SHEETROCK IN GARAGE USING 5/8 INCH SHEETROCK 2 ....3961 UNIT .... SHALL REPLACE DETERIORATED GARAGE DOOR 08-09-1994 2 M.U.F.C. 06-23-1994 Viol. Code Section: 10.602.A Violation Details : FIRE DOORS TO 8E SELF-CLOSING AND SELF-LATCHING PROBLEM...SgC1 UNIT .... L~UNDRY ROOM DOOR DOES NOT CLOSE AND LATCH CORRECTIVE ACTION .... SHALL INSTALL DOOR CLOSER ON LAUNDRY ROOH DOOR 08-09-1994 5 CITY ORDINANCE Viol, Code Section: 5A.205.1.H 06-23-1994 Violation Details : FACILITIES TO FUNCTION. ALL EQUIPHENT, UTILITIES, CHIHNEY AND FLUE REQUIRED UNDER CITY CODE SHALL FUNCTION EFFECTIVELY IN A SAFE, SOUND AND WORKING CONDITION. PROSLEHS: 1 ....5961 UNIT .... PLUHSING TO WASHER DOES NOT MEET CODE 2 ....TELEVISION CABLE LOOSE CORRECTIVE ACTIONS: 1 .... $961 UNIT .... SHALL 8RING PLUMBING TO WASHER UP TO CODE 2 ....SHALL SECURE TELEVISION CABLE 08-09-1994 2 M,U.F,C. Viol, Code Section: 299F.18 06-23-1994 PROBER Chief Col umbia Heights Fi re Department CH Violations by Inspection From Date:06-10-1994 T° Oate:06-tO-l~4 Date: 10-05-1994 (CH*AOt) Page ~: 5 Violation Number Restv? Folto~-up Date Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number Violation Details : THE STATE FIRE MARSHAL, THE CHIEF ASSISTANT FIRE MARSHAL, OR ANY DEPUTY FIRE MARSHAL, WHO FINDS IN ANY BUILDING OR UPON ANY PREMISES ANY COMBUSTIBLE OR EXPLOSIVE HATERIAL, RUBBISH, RAGS, WASTE, OR INFLAMMABLE HATTER OF ANY KIND, EXCEPT LIQUIDS COVERED BY SECTION 299F.i9, ENDANGERING THE SAFETY OF THE BUILDING DR PROPERTY DR OCCUPNATS THEREOF OR THE OCCUPANTS OF ADJOINING BUILDINGS SHALL ORDER THESE HATERIALS REMOVED OR THE DANGEROUS CONDITION CORRECTED FORTHWITH. THIS ORDER SHALL BE tN WRITING AND DIRECTED GENERALLY TO THE OWNER, LESSEE, AGENT, OR OCCUPANT OF THE BUILDING OR PREMISES AND ANY OWNER, LESSEE, AGENT, OR OCCUPANT UPON WHOH SUCH NOTICE SHALL BE SERVED WHO FAILS TO COMPLY THEREWITH WITHIN 24 HOURS THEREAFTER, UNLESS THE ORDER PRESCRIBES A LONGER PERIOD KITHIN WHICH IT MAY BE COMPLIED WITH, SHALL BE GUILTY OF A MISDEHEANOR, AND THE MATERIAL HAY BE REMOVED OR DANGEROUS CONDITION CORRECTED AT THE EXPENSE OF THE OWNER OF THE BUILDING AND PREMISES OR THE PERSON UPON WHOH THE SERVICE IS SO HADE, OR BOTH, AND THE STATE FIRE HARSHAL MAY MAINTAIN ALL NECESSARY ACTIONS FOR THE RECOVERY THEREOF. PROBLEM .... COMBUSTIBLE STORAGE IN BASEMENT NEXT TO APPLIANCES CORRECTIVE ACTION .... SHALL REMOVE COMBUSTIBLE STORAGE FROM AROUND APPLIANCES. MINIMUM CLEARANCE SHALL BE 36 INCHES 08-09-1994 5 CITY ORDINANCE Viol. Code Section: 5A.205.t.A 06-23-1994 Violation Details : THE FOUNDATION, EXTERIOR WALLS AND EXTERIOR ROOF SHALL BE WATER TIGHT AND PROTECTED AGAINST VERMIN AND RODENS AND SHALL 8E KEPT IN SOUND CONDITION AND REPAIR. THE FOUNDATION ELEMENT SHALL ADEQUATELY SUPPORT THE BUILDING AT ALL POINTS. EVERY EXTERIOR WALL SHALL BE FREE OF STRUCTURAL DETERIORATION OR ANT OTHER CONDITION WHICH MIGHT ADMIT RAIN OR DAMPNESS TO THE INTERIOR PORTION OF THE WALLS OR TO THE INTERIOR SPACES OF THE DWELLING. THE ROOF SHALL BE TIGHT AND HAVE NO DEFECTS WHICH ADMIT RAIN OR ROOF DRAINAGE ANS SHALL 8E ADEQUATE TO PREVENT RAIN WATER FROH CAUSING DAMPNESS IN THE WALLS. ALL EXTERIOR SURFACES, OTHER THAN DECAY RESISTANT MATERIALS, SHALL BE COVERED 8Y PAINT OR OTHER PROTECTIVE COVERING OR TREATMENT WHICH PROTECTS THE EXTERIOR SURFACES FROM ELEMENTS AND DECAY tN A FUNCTIONING MANNER. IF 25% OR MORE OF THE TOTAL EXTERIOR SURFACE OF THE g%t~lI~ 5T ~l BEIC~, BLOCk OR STONE WALL IS LOOSE OR HAS FALLEN OUT, THE PROBER Chief Co 1 um bi a Heights Fi re Depactment CH Violations by Inspection FPoFn Date:06-10-1994 To Date:06-tO-199~, Date: 10-05-1994 (CH~AO1) Page Violation Number Reslv? Follow-up Date Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number SURFACE SHALL BE PROTECTED AS HERETOFORE PROVIDED. PROBLEMS: i ....SOFFIT AND FACtA LOOSE/MISSING 2 ....GUTTERS ACCROSS OVERHANG LOOSE 3 ....GUTTERS FULL OF DEBRIS 4 ....FRONT LONER OVERHANG SAGGING AND LOOSE 5 ....FRONT DOWNSPOUTS DUMPING WATER AGAINST 8UILDtNG 6 ....SIDING CORNERS DENTED/RUSTING 7 ....ROOFING APPEARS DETERIORATED 8 ....TRIM, OVERHANG, WINDOW PAINT DETERIORATED g ....DAMAGED SIDING ON REAR OF STRUCTURE CORRECTIVE ACTIONS: 1 ....SHALL REAPIR/REPLACE AMD PAINT SOFFIT AND FACIA 2 ....SHALL REPAIR LOOSE GUTTERS 3 ....SHALL CLEAN DEBRIS FROM GUTTERS 4 ....SHALL REPAIR/REPLACE SAGGING OVERHANG, STROCTURE SHALL BE CHECKED FOR STABILITY 5 ....SHALL ADD EXTENSIONS TO FRONT DOWNSPOUTS TO PREVENT WATER DAMAGE TO BASEMENT 6 ....SHALL REPLACE DAMAGED SIDING CORNERS T ....SHALL HAVE BUILDING DEAPRTMENT EVALUATE ROOF COVERING. REROOF STRUCTURE IF DETERIORATED 8 ....SHALL SCRAPE AND PAINT STRUCTURE g ....SHALL REPLACE AND PAINT ALL DAMAGED/DETERIORATED SIDING ON STRUCTURE 08-09-t994 5 CITY ORDINANCE Viol. Code Section: 5A.208.1 06-25-1994 Violation Details: REQUIRED OFF-STREET PARKING ........... NO PERSON SHALL OCCUPY AS AN OWNER-OCCUPANT OR LET TO ANOTHER FOR OCCUPANCY ANT DNELtNG OR DWELLING UNIT FOR THE PURPOSES OF LIVING, SLEEPING, COOKING OR EATING THEREIN WHICH tS LOCATED ON PREMISES ~HtCH DOES NOT COMPLY WITH THE FOLLOWING REQUIREMENTS, TO-WIT: A) REQUIRED OFF STREET PARKING AS DEFINED IN SECTION g. I16(4) OF THE CITY CODE. ADDITIONALLY, ANY BUILDING OR STRUCTURE IN EXISTENCE UPON THE EFFECTIVE DATE OF THIS ORDINANCE WHICH DOES NOT CURRENTLY COMPLY WITH THE D~I~G ~ED~t~EM£HtS OF SECTION 9,1t6(4), BUT DOES HAVE THE NECESSARY SPACE PROB£R Chief Col umbia Date: t0-05-1994 (CH*AO1) Heights Fi re Department CH Violations by Inspection From Date:06-10-199~ To D~te:06-lO-1994 Violation Number Reslv? Follow-up Date Inspection Activity Warning Referred To Ltr Date Injunction Date TO PROVIDE THE REQUIRED PARKING SHALL 8E REQUIRED TO EXPAND THE PROVIDED PARKING IN ACCORDANCE WITH THE CODE 8Y JULY t, t997. B) THE REQUIRED PARKING SPACE MUST HAVE A MINIMUM WIDTH OF 9 FEET AND A MINIMUM LENGTH OF 20 FEET. C) ALL REQUIRED PARKING SPACES MUST 8E SURFACED WITH ASPHALT OR CONCRETE. D) CURB GUARDS AND/OR GUARDRAILS MUST 8E PROVIDED FOR PARKING SPACES SITUATED ABOVE RETAINING WALLS. E) AN UNOBSTRUCTED PATH MUST 8E PROVIDED BETWEEN PARKING AREAS AND THE DWELLING UNIT. F) LIGHTING MUST BE PROVIDED FOR PARKING AREAS AND WALKWAYS BETWEEN THE PARKING AREA AND THE DWELLING UNIT IN DWELLINGS CONSISTING OF THREE (3) OR MORE UNITS. LIGHTING MUST BE AVAILABLE FOR PARKING AREAS AND WALKWAYS BETWEEN THE PARKING AREA AND THE DWELLING UNIT FOR DWELLINGS OF TWO (2) OR LESS UNITS. G) IN DWELLINGS OF THREE (~) OR MORE UNITS, PARKING AREAS AND PEDESTRIAN WALKWAYS MUST HAVE A MINIMUM LIGHT OF i FOOT CANDLE, AND THE MAXIMUM LIGHT AT THE BOUNDARY LINE OF THE PREMISES MAY NOT EXCEED 3 FOOT CANDLES. H) DRIVEWAYS LEADING TO PARKING AREAS AND/OR ACCESS WAYS TO BUILDINGS MUST 8E MAINTAINED AND KEPT IN GOOD REPAIR. IN CASES OF TENANT PARKING AREAS ALL PARKING STALLS AND DRIVEWAYS WITH ACCESS TO TENANT PARKING SHALL BE HARD SURFACED WITH ASPHALT OR CONCRETE BY JULY 1, 1997. I) COMMERCIAL VEHICLES AND JUNK CARS. COMMERCIAL VEHICLES AND JUNK CARS SHALL 8E REGULATED IN ACCORDANCE WITH CHAPTER 7, ARTICLE ti, SECTION 5 OF THE COLUMBIA HEIGHTS CITY CODE, WHICH tS INCORPORATED HEREIN BT REFERENCE. Page ~: 7 Citation Number t0 PROBLEMS: 1 ....CEMENT DRIVEWAYS, SIDEWALKS, STEPS DETERIORATED 2 ....REAR STEPS AT SIDE DOOR DO NOT MEET CODE CORRECTIVE ACTIONS: 1 ....SHALL REPAIR/REPLACE ALL DETERIORATED CONCRETE 2 ....SHALL INSTALL STEPS AT SIDE DOOR TO MEET CODE REQUIREMENTS 08-09-1994 5 CITY ORDINANCE Viol. Code Section: 5A.201.1.G 06-23-1994 PROBER Chief Col tram bi a Heights Fi re Department CH Violations by Inspection From Date:06-10-1994 To Date:06-10-1994 Date: 10-05-1994 (CH*A01) Violation Number Reslv? Follo~-up Date Inspection Activity Warning Referred To Ltr Date Injunction Date Page ~: 8 Citation Number Violation Details STAIRWAYS, PORCHES AND BALCONIES. EVERY STAIRWAY OR FLIGHT OF STAIRS, WHETHER INSIDE OR OUTSIDE OF A DWELLING, AND EVERY PORCH OR BALCONY SHALL 8E KEPT IN SAFE CONDITION, SOUND REPAIR, AND FREE OF DETERIORATION. EVERY STAIRWELL AND FLIGHT OF STAIRS WHICH IS FOUR RISERS OR MORE HIGH SHALL HAVE HANDRAILS WHICH CONFORM TO THE STANDARDS SET FORTH IN 6.201(1). EVERY PORCH, BALCONY OR DECK WHICH IS MORE THAN THIRTY (30) INCHES HIGH SHALL HAVE A GUARDRAtL LOCATED AT LEAST THIRTY-SIX (36) INCHES ABOVE THE FLOOROF THE PORCH OR BALCONY. EVERY HANDRAIL AND GUARDRAIL SHALL BE FIRMLY FASTENED AND MAINTAINED IN GOOD CONDITION. NO FLIGHT OF STAIRS SHALL HAVE SETTLED OUT OF ITS INTENDED POSITION OR HAVE PULLED AWAY FROM THE SUPPORTING OR ADJACENT STRUCTURES ENOUGH TO CAUSE A HAZARD. NO FLIGHT OF STAIRS MAY HAVE ROTTING, LOOSE OR DETERIORATING SUPPORTS. THE TREADS AND RISERS OF EVERY FLIGHT OF STAIRS, EXCEPT SPIRAL OR WINDING STAIRWAYS, SHALL 8E ESSENTIALLY UNIFORM IN WIDTH AND HEIGHT. STAIRWAYS SHALL 8E CAPABLE OF SUPPORTING A LIVE LOAD OR ONE HUNDRED (100) POUNDS PER SQUARE FOOT OF HORIZONTAL PROJECTION. 11 PROBLEMS: 1 ....3959 UNIT .... NO RAILINGS ON STEPS 2 ....3961 UNIT .... NO RAILINGS ON STEPS CORRECTIVE ACTION .... SHALL INSTALL HANDRAILS TO ABOVE DESCRIBED STAIRS 08-09-1994 5 CITY ORDINANCE Viol. Code Section: 5A,207.1.F 06-23-1994 Violation Details: OUTSIDE STORAGE ..... OF ARTICLES, EQUIPMENT, CONSTRUCTION MATERIALS, ITEMS NOT DESIGNED FOR EXTERIOR USE AND MISCELLANEOUS ITEMS INCLUDING BUT NOT LIMITED TO LAWN MOWERS AND OTHER LAWN MAINTENANCE EQUIPMENT SHALL NOT BE ALLOWED. A WEATHERTIGHT, RODENT PROOF STORAGE BUILDING OR SHED MUST BE CONSTRUCTED FOR STORAGE OF ITEMS NOT STORABLE WITHIN THE BUILDING. PROBLEM .... MISCELLANEOUS STORAGE SCATTERED AROUND PROPERTY. BIKE PARTS, ENGINE HOIST, TIRES, ETC PROBER Chief Col umbia Heights Fire Department CH Violations by Inspection From Date;06-10-1994 To Date:06-10-1994 Date: 10-05-1994 Violation Number Reelv? (CH*A01) Follow-up Oate Inspection Activity Page ~: 9 Warning Injunction Citation Referred To Ltr Date Date Number 12 08-09-1994 5 CITY ORDINANCE Viol. Code Section: 5A,207.1,B 06-23-1994 Violation Details : SODDING - GROUND COVER .......... EVERY YARD OF ANT PREMISES ON WHICH A DWELLING OR DWELLING UNIT IS LOCATED SHALL HAVE INSTALLED AND MAINTAINED LANDSCAPING IN ACCORDANCE WITH THE PROVISIONS OF THIS SECTION. i) SODDING AND GROUND COVER. ALL EXPOSED GROUND AREA SURROUNDING THE PRINCIPLE BUILDING AND ACCESSORY 8UIDiNGS, WHICH ARE NOT DEVOTED TO DRIVEWAYS, PARKING AREAS, SIDEWALKS, OR PATIOS, SHALL BE SODDED OR LANDSCAPED WITH SHRUBS, TREES, GARDENS, OR OTHER ORNAMENTAL LANDSCAPE MATERIALS. NO LANDSCAPED AREA SHALL BE USED FOR THE PARKING OF VEHICLES OR STORAGE OR DISPLAY OF MATERIALS, SUPPLIES OR MERCHANDISE. ii) SLOPES AND GERMS. FINAL GRADES WITH A SLOPE RATIO GREATER THAN THREE (3) TO ONE (1) WILL NOT BE PERMITTED WITHOUT'SPECIAL APPROVED TREATMENT SUCH AS SPECIAL SEED MIXTURES OR REFORESTATION, TERRACING, OR RETAINING WALLS. 8ERHING USED TO PROVIDE THE REQUIRED SCREENING OF PARKING LOTS AND OTHER OPEN AREAS SHALL NOT HAVE SLOPES tN EXCESS OF THREE (5) TO ONE (1). (iii) MAINTENANCE. ANY DEAD TREES, SHRUBS, GROUND COVERS, AND SODDING SHALL BE REPLACED IN ACCORDANCE WITH THIS CODE. ALL TREES OR OTHER VEGETATION WHICH SPRING UP IN CREVICES BY FOUNDATIONS MUST 8E PROMPTLY REMOVED TO AVOID STRUCTURAL DAMAGE. iv) PLACEMENT OF PLANT MATERIALS. NO LANDSCAPING SHALL 8E ALLOWED WITHIN ANY DRAINAGE UTILITY EASEMENTS, ROAD RIGHT-OF-WAY, OR IMMEDIATELY ADJACENT TO ANY DRIVEWAY OR ROAD INTERSECTION tF SUCH LANDSCAPING WOULD INTERFERE WITH A HOTORIST'S VIEW OF THE STREET OR ROADWAY OR WITH THE USE OF THE EASEMENT FOR ITS INTENDED PURPOSE. v) WEEDS. THE MAINTENANCE AND UPKEEP OF ALL LAWNS AND YARDS SHALL 8E SUBJECT TO CHAPTER 4, ARTICLE ti, SECTION ~ OF THE COLUMBIA HEIGHTS CITY CODE, WHICH IS INCORPORATED HEREIN 8Y REFERENCE. PROBLEMS: 1 ....TALL GRASS AND WEEDS AROUND PROPERTY 2 ....LARGE AMOUNT OF SCRUB GROWTH AROUND PROPERTY. SOME ENTANGLED IN FENCE PROBER Chief ¢ol umbia Heights Fire Department CH Violations by Inspection From Oate:06-10-1994 To Date:06-10-1994 Date: 10-03-1994 (CH~AOi) Page ~: t0 Violation Number Reslv? Follow-up Date Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number 3 ....TREE GROWING IN CORNER WHERE SHED AND HOUSE MEET CORRECTIVE ACTIONS: 1 ....SHALL TRIM AND MAINTAIN TALL GRASS AND WEEDS 2 ....SHALL REMOVE ALL VOLUNTARY SCRUB GROWTH 3 ....SHALL REMOVE TREE GROWING INTO STRUTURE 06-30-1997 5 CITY ORDINANCE 06-23-1994 Viol. Code Section: 5A.208.1 Violation Details : REQUIRED OFF-STREET PARKING ........... NO PERSON SHALL OCCUPY AS AN OWNER-OCCUPANT OR LET TO ANOTHER FOR OCCUPANCY ANY DWELtNG OR DWELLING UNIT FOR THE PURPOSES OF LIVING, SLEEPING, COOKING OR EATING THEREIN WHICH IS LOCATED ON PREMISES WHICH DOES NOT COMPLY WITH THE FOLLOWING REQUtREHENTS, TO-WIT: A) REQUIRED OFF STREET PARKING AS DEFINED tN SECTION 9.i16(4) OF THE CITY CODE. ADDITIONALLY, ANY BUILDING OR STRUCTURE IN EXISTENCE UPON THE EFFECTIVE DATE OF THIS ORDINANCE WHICH DOES NOT CURRENTLY COMPLY WITH THE PARKING REQUIREHENTS OF SECTION 9.116(4), BUT DOES HAVE THE NECESSARY SPACE TO PROVIDE THE REQUIRED PARKING SHALL BE REQUIRED TO EXPAND THE PROVIDED PARKING tN ACCORDANCE WITH THE CODE 8T JULY 1, t997. THE REQUIRED PARKING SPACE MUST HAVE A MINIMUM WIDTH OF 9 FEET AND A MtNIHUM LENGTH OF 20 FEET. C) ALL REQUIRED PARKING SPACES MUST BE SURFACED WITH ASPHALT OR CONCRETE. D) CUR8 GUARDS AND/OR GUARDRAILS MUST 8E PROVIDED FOR PARKING SPACES SITUATED ABOVE RETAINING WALLS. E) AN UNOBSTRUCTED PATH MUST 8E PROVIDED BETWEEN PARKING AREAS AND THE DWELLING UNIT. F) LIGHTING MUST 8E PROVIDED FOR PARKING AREAS AND WALKNAYS BETWEEN THE PARKING AREA AND THE DWELLING UNIT IN DWELLINGS CONSISTING OF THREE ($) OR MORE UNITS. LIGHTING MUST BE AVAILABLE FOR PARKING AREAS AND WALKNAYS BETWEEN THE PARKING AREA AND THE DWELLING UNIT FOR DWELLINGS OF TWO (2) OR LESS UNITS, G) IN DWELLINGS OF THREE (3) OR MORE UNITS, PARKING AREAS AND PEDESTRIAN ~L~'~XS ~Sl ~XE ~ ~tNI~U~ LtG~1%F 1 FOOl CANDLE, AND THE flAXIHUH LIGHT PROBER Chief Col umbia Heights Fi re Department CH Violations by Inspeotion From Date:06-10-1994 To Date:06-10-1994 Date: 10-03-1994 (CH*A01) Violation Number Restv? Folios-up Date Inspection Activity Warning Injunction Referred To Ltr Date Date AT THE 80UNDARY LINE OF THE PREMISES MAY NOT EXCEED $ FOOT CANDLES, H) DRIVEWAYS LEADING TO PARKING AREAS AND/OR ACCESS WAYS TO BUILDINGS MUST 8E MAINTAINED AND KEPT IN GOOD REPAIR. IN CASES OF TENANT PARKING AREAS ALL PARKING STALLS AND DRIVEWAYS WITH ACCESS TO TENANT PARKING SHALL BE HARD SURFACED WITH ASPHALT OR CONCRETE BY JULY 1, 1997, I) COMMERCIAL VEHICLES AND JUNK CARS. COHMERCIAL VEHICLES AND JUNK CARS SHALL BE REGULATED tN ACCORDANCE WITH CHAPTER 7, ARTICLE II, SECTION 5 OF THE COLUMBIA HEIGHTS CITY CODE, WHICH IS iNCORPORATED HEREIN 8Y REFERENCE. Page ~: 1t Citation Number PROBLEM .... DRIVEWAYS NOT HARD SURFACED CORRECTIVE ACTIONS: 1 .... SHALL INSTALL HARD SURFACED DRIVEWAYS PRIOR TO JUNE 30, 1997 CITY COUNCIL LETTER Meeting of: October 10, 1994 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ Fire ITEM: License Revocation, Rental Property BY: Lowell DeMars ~ BY: (~_.~ ] NO: ~/~ t~ · DATE: Oct5,1994 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against Mr. Jerry Dean Wakeman regarding rental propery at 3804-06 NE 3rd Street and 3810-12 NE 3rd Street. The property owner has failed to correct violations to bring property into compliance with Housing Maintenance Codes. The attachment summarizes violations. RECOMMENDED MOTION: Move to establish a hearing date of October 24, 1994 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Mr. Jerry Dean Wakeman, regarding rental propei~ at 3804-06 NE 3rd Street and 3810-12 NE 3rd Street. 94-161 Attachment t COUNCIL ACTION: [ I PROBER Chief Col umbia Heights Fi re Department CH Violations by Inspection From Date:06-Ol-19~4 To Date;06-oi-1994 Date: 10-05-1994 Violation Number Restv? (CH~A0t) Follow-up Date Inspection Activity Warning Injunction Referred To Ltr Date Date Page ~: 1 Citation Number OWNER ID: 20572 PROPERTY ID: 2057~ OWNER ORGANIZATION: WAEEMAN DUPLEX RENTALS PROPERTY NAME/DESC: $804/06 CONTACT NAME: WAKEMAN, JERRY DEAN OCCUPANCY ID: t ORGANIZATION NAME: WAKEMAN DUPLEX RENTALS INSPECTION DATE: 06-01-i994 INSPECTION TYPE: 91H.M.C. ANNUAL INSP. OCCUP CONTACT: WAKEMAN, JERRY START TIME: 1500 FINISH TIME: DATE/NEXT INSP: 07-28-1994 INSP DISTRICT: 122 PARCEL NUMBER: 07-28-1994 5 CITY ORDINANCE Viol. Code Section: 5A.205.I.D 06-08-I994 Violation Details : = ELECTRICAL SERVICE, OUTLETS AND FIXTURES. EVERY DWELLING UNIT AND ALL PUBLIC AND COMMON AREAS SHALL 8E SUPPLIED WITH FUNCTIONING ELECTRICAL SERVICE, FUNCTIONING OVERCURRENT PROTECTION DEVICES, FUNCTIONING ELECTRICAL OUTLETS, AND FUNCTIONING ELECTRICAL FIXTURES WHICH ARE PROPERLY INSTALLED, WHICH SHALL BE MAINTAINED IN A SAFE WORKING CONDITION AND WHICH SHALL 8E CONNECTED TO A SOURCE OF ELECTRIC POWER IN A MANNER PRESCRIBED 8Y 6.201(1). THE MINIMUM CAPACITY OF SUCH ELECTRICAL SERVICE AND THE MINIMUM NUMBER OF ELECTRIC OUTLETS AND FIXTURES SHALL BE AS FOLLOWS: (i) A DWELLING CONTAINING TWO OR MORE UNITS SHALL HAVE AT LEAST THE EQUIVALENT OF SIXTY (60) AMPERE, THREE-WIRE ELECTRIC SERVICE PER DWELLING UNIT. (ii) EACH DWELLING UNIT SHALL HAVE AT LEAST ON[BRANCH ELECTRIC CIRCUIT FOR EACH SIX HUNDRED (600) SQUARE FEET OF DWELLING UNIT FLOOR AREA. (iii) EVERY HABITABLE ROOM SHALL HAVE AT LEAST THE LESSOR OF TWO FLOOR OR WALL TYPE ELECTRIC CONVENIENCE OUTLETS OR ONE SUCH OUTLET FOR EACH SIXTY (60) SQUARE FEET OR FRACTION THEREOF OF TOTAL FLOOR AREA; PROVIDED, HOWEVER, THAT ONE CEILING OR WALL-TYPE LIGHT FIXTURE MAY 8E SUBSTITUTED FOR ONE REQUIRED ELECTRIC OUTLET. (iv) EVERY WATER CLOSET COMPARTMENT, BATHROOM, KITCHEN, LAUNDRY ROOM, AND FURNACE ROOM SHALL CONTAIN AT LEAST ONE SUPPLIED CEILING OR WALL-TYPE ELECTRIC LIGHT FIXTURE, AND EVERY BATHROOM, KITCHEN, AND LAUNDRY ROOM SHALL CONTAIN AT LEAST ONE ELECTRIC CONVENIENCE OUTLET. (v) EVERY PUBLIC HALL AND STAIRWAY IN EVERY RENTAL DWELLING SHALL BE ~EENtN~L~ [LLUH[~ATEO BY NATURALOR ELECTRIC LIGHT AT ALL TINES. IN PRO~ER Chief ¢ol umbia Date: 10-05-1994 V]ola~ion Number Reslv? Helghts Fi re Department CH Violations by Inspection From Date:06-Ol-1994 To Date:06~Ol-1994 (CH*A01) Follow-up Date thspection Activity Warning Referred To Ltr Date Page ~: 2 Injunction Citation Date Number STRUCTURES CONTAINING NOT MORE THAN TWO DWELLING UNITS, CONVENIENTLY LOCATED FUNCTIONING LIGHT SNITCHES CONTROLLING AN ADEgUATE FUNCTIONING LIGHTING SYSTEM WHICH HAY BE TURNED ON WHEN NEEDED HAY BE SUBSTITUTED FOR FULL-TIME LIGHTING, PROBLEHS: t ....$806 UNIT .... KITCHEN LIGHT FIXTURE HISSING GLOBE 2 ....~804 UNIT .... FRONT ENTRANCE LIGHT DAMAGED ~ ....SOUTH SIDE SIDE ENTRANCE .... LIGHT COVER HISSING CORRECTIVE ACTIONS: 1 ....~806 UNIT .... SHALL REPLACE HISSING GLOBE 2 ....S804 UNIT .... SHALL REPAIR/REPLACE LIGHY ~OST~NEATHERPROOF S ....SOUTH SIDE, SIDE ENTRANCE .... SHALL REPLAE HISSING COVER. HOST BE NEATHERPROOF 07-28-1994 CITY ORDINANCE Viol. Code Section: 299F.$62 06-08-I994 Violation Details : Subdivision 1 ..... SMOKE DETECTORS. DEFINITIONS. For the purposes of this section, the following definitions shall apply: (a)..."Apartment house" is any building or portion thereof, which is designed, built, rented, teased, 1et, or hired out to be occupied, or which is occupied as the home or residence of three or more famities living independently of each other and doing their own cooking in the building, and shat1 include buildings containing ~hree or more flats or apartments. (b)..."Dwetling" is any building, or any portion thereof, which is not an apartment house, todging house, or a hotel and which contains one or t~o "d~eltin9 units" which are, or are intended or designed to be , occupied for living purposes. (c)..."Dwelting unit" is a single unit providing complete, independent tiring facilities for one or more persons including permanent provisions for living, sleeping, eating, cooking, and sanitation, or a single unit ~s~ bV ~e o~ mo~e ~essons for sle~plng ~nd s~nit~tion pursuant to a work PROBER Chief Col umbia Heights Fi re Department CH Violations by Inspection From Date:O6-Dl-1994 To Date:06-OI-1994 Date: 10-05-1994 (CH~01) Page Violation Number Restv? Follow-up Date Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number practice or labor agreement. (d)..."Hotel" is any building, or portion thereof, containing six or more guest rooms intended or designed to be used, or which are used, rented, or hired out to be occupied, or which are occupied for steeping purposes by guests. (e)..."Lodging house" is any building, or portion thereof, containing not more than five guest rooms which are used or are intended to be used for sleeping purposes by guests and where rent is paid in money, goods, labor, or otherwise. Subdivision 2. Rules, smoke detector location. The commissioner of public safety shall promulgate rules concerning the placement of smoke detectors in dwellings, apartment houses, hotels, and todging houses, the rules sha~l take into account designs of the g~es~ fCp0ms pr dwelling.units.. = : .... Subdivision 3. Fire warning systems; dwellings. Every dwelling unit within a dwelling shalt be provided with a smoke detector meeting the requirements of Underwriters Laboratories; inc. or approved by the international Conference of Building Officials. The detector shat1 be mounted in accordance ~ith the rules regarding smoke detector tocation promulgated under the provisions of subdivision 2. When activated, the detector shall provide an alarm in the dwelling unit, : Subdivision New construction; dwellings. In construction of a new dwelling, each smoke detector must be attached to a centralized power source. Subdivision 4. Fire warning systems; apartment houses, lodging houses, and hotels. Every dwelling unit within an apartment house and every guest room in a lodging house or hotel used for sleeping purposes shall be provided with a smoke detector conforming to the requirements of Underwriters Laboratories, Inc., or approved by the International Conference of Building Officials. In dwelling units, detectors shall be mounted in accordance with the rules regarding smoke detector location promulgated under the provisions of subdivision 2. When acuated, the detector shall provide an atarm in the dwetling unit or guest room. PROBER Chief Col umbia )ate: 10-05-1994 (CH*AOi) Violation Follow-up Number Reslv? Date Heights Fi re Department CH Violations by inspection FrOm Date:06-Ot-199.4 To Date:O{5-Ol-1994 Page ~: 4 Inspection Activity Referred To Warning Injunction Citation Ltr Date Date Number Maintenance responsibilities. For alt occupancies covered by this section where the occupant is DOt the owner of the dwelling unit or the guest room, the owner is responsible for maintenance of the smoke detectors. An owner may file inspection and maintenance reports with the locat fire marshal for establishing evidence of inspection and maintenance of smoke detectors. Subdivision Inform owner; no added liability. The occupant of a dwelling unit must inform the owner of the dwelling unit of a nonfunctioning smoke detector within 24 hours of discovering that the smoke detector in the dwelling unit is not functioning. If the occupant fails to inform the owner under this subdivision, the occupant's liability for damages is not greater than it otherwise would be. Subdivision 6 ..... Penalties (a) Any person who violates any provision of this section shall be subject to the same penalty and the enforcement mechanism that is provided for violation of the uniform fire code, as specified in section 299f.011, subdivision 6. (b) An occupant who willfully disables a smoke detector or causes it to be nonfunctioning, resulting in damage or injury to persons or property, is guilty of a misdemeanor. PROBLEMS: 1 .... 3804 2 .... 3806 5 .... 3806 4 .... 5804 UNIT ....SMOKE DETECTOR DISABLED UNIT ....SMOKE DETECTOR DAMAGED/DISABLED UHIT ....NO SMOKE DETECTION EQUIPMENT LOCATED iN BASEMENT UNIT ....NO SMOKE DETECTION EQUIPMENT LOCATED tN BASEMENT CORRECTIVE ACTIONS: t ....5804 UNIT .... REPAIR/REPLACE SMOKE DETECTOR 2 ....5806 UNIT .... REPAIR/REPLACE SMOKE DETECTOR 3 ....5806 UNIT .... INSTALL SMOKE DETECTOR IN BASEMENT 4 ....BASEMENT ..... INSTALL SMOKE DETECTOR IN BASEMENT 07-28-t994 5 CITY ORDINANCE Viol. Code Section: 5A.205.1.0 06-08-1994 PROBER Chief Col umbia Date: t0-05-1994 (CH~A01) Violation Follo~-up Number Reslv? Date Heights Fi re Department CH Violations by Inspection From Oate:06-Ol-1994 To Dat, e:06-Ot-1994 Page ~: 5 Inspection Activity Referred To Naming Injuncdon Citation Ltr Date Date Number Violation Detaits : FLOORS, INTERIOR WALLS AND CEILINGS. EVERY FLOOR, INTERIOR WALL AND CEILING SHALL BE PROTECTED AGAINST THE PASSAGE AND HARBORAGE OF VERMIN AND RODENTS AND SHALL BE KEPT IN SOUND CONDITION AND GOOD REPAIR. EVERY FLOOR SHALL BE FREE OF LOOSE, WARPED, PROTRUDING OR ROTTEO FLOORING MATERIALS. EVERY INTERIOR NALL AND CEILING SHALL 8E MAINTAINED iN A TIGHT WEATHERPROOF CONDITION AND MAY NOT BE COVERED WHOLLY OR PARTIALLY 8Y TOXIC PAINT OR MATERIALS WITH A LASTING TOXIC EFFECT. EVERY TOILET ROOM AND BATHROOH FLOOR SURFACE SHALL 8E CAPABLE OF BEING EASILY MAINTAINED IN A CLEAN STATE. PROBLEM .... 3804 UNIT .... HOLE IN WALL ABOVE REFRIGERATOR - CORRECTIVE ACTION .... SHALL REPAIR HOLE, SAND SMOOTH'AND PAINT WALL 07-28-1994 5 CITY ORDINANCE Viol. Code Section: 5A 205.1.8 06-08-1994 Violation Details : WINDOWS, DOORS AND SCREENS. EVERY WINDOW, EXTERIOR DOOR AND HATCHWAY SHALL BE TIGHT AND SHALL BE KEPT IN GOODREPAtR. EVERY WINDOW OTHER THAN A FIXED WINDOW SHALL BE CAPABLE OF BEING EASILY OPENED AND SHALL BE E~UIPPED WITH SCREENS BETWEEN MAY i AND SEPTEMBER 50, ~NCLUSIVE, OF EACH YEAR. EVERY WINDOW, DOOR AND FRAHE SHALL BE CONSTRUCTED AND MAINTAINED iN SUCH RELATION TO THE ADJACENT WALL CONSTRUCTION AS TO COMPLETELY EXCLUDE RAtN~ VERMIN, RODENTS, AND INSECTS FROM ENTERING THE BUILDING' PROBLEMS: 1 ....SCREEN MISSING NEAR SOUTH SIDE ENTRANCE 2 ....~INDOW GLASS DAHAGED, SOUTH SIDE $ ....WINDOWS, PAINT DETERIORATING CORRECTIVE ACTIONS: 1 ....SHALL REPLACE SCREEN 2 ....SHALL REPLACE DAMAGED GLASS 5 ....SHALL SCRAPE AND PAINT WINDOWS 07-28-1994 5 CITY ORDINANCE 06-08-1994 PROBER Chief col umbia He ighbs Fi re Department CH Violations by Inspection Fr'om Date:06-Ol-1994 To Date:OG-Ol-199q Date: 10-05-1994 (CH*AOi) Page ~: 6 Violation Number Reslv? Follow-up Date Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number Viol. Code Section: 5A.205.1.A Violation Details : THE FOUNDATION, EXTERIOR WALLS AND EXTERIOR ROOF SHALL 8E WATER TIGHT AND PROTECTED AGAINST VERMIN AND RODENS AND SHALL BE KEPT IN SOUND CONDITION AND REPAIR. THE FOUNDATION ELEMENT SHALL ADEQUATELY SUPPORT THE BUILDING AT ALL POINTS. EVERY EXTERIOR WALL SHALL BE FREE OF STRUCTURAL DETERIORATION OR ANY OTHER CONDITION WHICH MIGHT ADMIT RAIN OR DAMPNESS TO THE INTERIOR PORTION OF THE WALLS OR TO THE INTERIOR SPACES OF THE DWELLING. THE ROOF SHALL BE TIGHT AND HAVE NO DEFECTS WHICH ADMIT RAIN OR ROOF DRAINAGE AMS SHALL 8E ADEQUATE TO PREVENT RAIN WATER FROM CAUSING DAMPNESS tN THE WALLS. ALL EXTERIOR SURFACES, OTHER THAN DEC~ RESISTANT MATERIALS, SHALL 8E COVERED 8Y PAINT OR OTHER PROTECTIVE COVERING OR TREATMENT WHICH PROTECTS THE EXTERIOR SURFACES FROM ELEMENTS AND DECAY IN A FUNCTIONING MANNER. IF 25% OR MORE OF THE TOTAL EXTERIOR SURFACE OF THE POINTING OF ANY BRICK, BLOCK OR STONE WALL IS LOOSE OR HAS FALLEN OUT, THE SURFACE SHALL BE PROTECTED AS HERETOFORE PROVIDED. PROBLEMS: t ....SOUTH SIDE DOWNSPOUTS DAMAGED 2 ....WEST SIDE DRIER VENT COVER MISSING ~ ....GUTTERS FILLED WITH DEBRIS 4 ....SOUTH SIDE STUCCO DAMAGED CORRECTIVE ACTIONS: 1 ....SHALL REPAIR/REPLACE DOWNSPOUTS 2 ....SHALL REPLACE MISSING VENT COVER 5 ....SHALL CLEAN OUT GUTTERS FOR PROPER PERFORMANCE 4 ....SHALL REPAIR DAMAGED STUCCO 4 ....REPLCAE MISSING BRICKS 07-28-1994 5 CITY ORDINANCE Viol. Code Section: 5A 211.6 06-08-1994 Violation Details : GARBAGE, RUBBISH AND RECYCLABLE MATERIALS. GARBAGE, RUBBISH AND RECYCLABLE MATERIALS SHALL BE REGULATED IN ACCORDANCE WITH CHAPTER 8, ARTICLE III OF PROBER Chief Col umbia Heights Fi re Department CH Violations by Inspection From Date:06-Ol-1994 To Date:06-Ol~,1994 Date: 10-05-1994 {CH*AO1) Page ]: 7 Violation Humber Reslv? Follow-up Date Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number PROBLEMS: 1 .... TRASH AND DEBRIS AROUND PROPERTY. TIRES, BEER CANS, ETC 2 .... 4 X 4 POSTS IH FRONT YARD $ ....5804 UNIT .... OLD FURNACE IN BASEMENT CORRECTIVE ACTIONS 1 ....SHALL REMOVE ALL TRASH AND DEBRIS FROM PROPERTY 2 ....SHALL REMOVE POSTS FROM PROPERTY $ ....SHALL REMOVE OLD FURHACE FROM BASEMENT 07-28-1994 5 CITY ORDtHAHCE Vi01. Code Section: BA.207,i,B 06-08-t994 Violation Details : SODDING - GROUND COVER .......... EVERY YARD OF ANY PREMISES ON WHICH A DWELLING OR DWELLING UNIT tS LOCATED SHALL HAVE INSTALLED AND MAINTAINED LANDSCAPING IN ACCORDANCE WITH THE PROVISIONS OF THIS SECTION, i) SODDING AND GROUND COVER, ALL EXPOSED GROUND AREA SURROUNDING THE PRINCIPLE BUILDING AND ACCESSORY BUIDtNGS, WHICH ARE NOT DEVOTED TO DRIVEWAYS, PARKING AREAS, SIDEWALKS, OR PATIOS, SHALL BE SODDED OR LANDSCAPED WITH SHRUBS, TREES, GARDENS, OR OTHER ORNAMENTAL LANDSCAPE MATERIALS, NO LANDSCAPED AREA SHALL BE USED FOR THE PARKING OF VEHICLES OR STORAGE OR DISPLAY DF MATERIALS, SUPPLIES OR MERCHANDISE, ii) SLOPES AND BERMS, FINAL GRADES WITH A SLOPE RATIO GREATER THAN THREE (S) TO ONE (1) WILL NOT BE PERMITTED WITHOUT SPECIAL APPROVED TREATMENT SUCH AS SPECIAL SEED MIXTURES OR REFORESTATION, TERRACING, OR RETAINING WALLS, BERMtNG USED TO PROVIDE THE REQUIRED SCREENING OF PARKING LOTS AND OTHER OPEN AREAS SHALL NOT HAVE SLOPES tN EXCESS OF THREE ($) TO ONE (i). (iii) MAINTENANCE, ANY DEAD TREES, SHRUBS, GROUND COVERS, AND SODDING SHALL 8E REPLACED IN ACCORDANCE WITH THIS CODE, ALL TREES OR OTHER VEGETATION WHICH SPRING UP IN CREVICES 8Y FOUNDATIONS MUST 8E PROMPTLY REMOVED TO AVOID STRUCTURAL DAMAGE, iv) PLACEMENT OF PLANT MATERIALS, NO LAHDSCAPING SHALL BE ALLOWED WITHIN ANY DRAINAGE UTILITY EASEMENTS, ROAD RIGHT-OF-WAY, OR IMMEDIATELY PROBER Chief Col urn bi a Heights Fi re Depa ctment CH Violations by Inspection From Dat~:06-Ol-1994 To Date:06-Ol-t994 Oate: i0-05-1994 Violation Number Reslv? (CH~AOi) Follow-up Date Inspection Activity Page ~: 8 Warning Injunction Citation Referred To Ltr Date Date Number INTERFERE WITH A MOTORIST'S VIEW OF THE STREET OR ROADWAY OR WITH THE USE OF THE EASEMENT FOR ITS INTENDED PURPOSE. v) WEEDS. THE MAINTENANCE AND UPKEEP OF ALL LAWNS AND YARDS SHALL BE SUBJECT TO CHAPTER 4, ARTICLE II, SECTION $ OF THE COLUMBIA HEIGHTS CITY CODE, WHICH IS INCORPORATED HEREIN BY REFERENCE. PROBLEMS: 1 ....LAWN HAS BARE SPOTS, SOUTH SIDE AND FRONT 2 ....GRASS EXTREMELY LONG ~ ....NEEDS AND BRUSH ALONG BOTH SIDES OF HOUSE 4 ....WEEDS BETWEEN SHED AND NEIGHBORS PROPERTY CORRECTIVE ACTIONS: 1 ....SHALL SOD AND MAINTAIN BARE AREAS OF LAWN 2 ....SHALL TRIM TALL GRASS AND WEEDS AROUND PROPERTY. MAINTENANCE PROVIDE WEEKLY LAWN 07-28-1994 5 CITY ORDINANCE Viol, Code Section: 5A,205.1.8 06-08-t994 Violation Details : SLEEPING ROOM EGRESS, SLEEPING ROOMS IN BUILDINGS EXISTING PRIOR TO THIS CODE MUST HAVE WINDOW OR DOOR OPENINGS FOR EGRESS OF NO LESS THAN FOUR (4) SQUARE FEET OR THE MINIMUM SIZE REQUIRED BY THE BUILDING CODE IN EFFECT WHEN THE DWELLING WAS CONSTRUCTED, SPACE THAT IS ADDED ON OR CONVERTED TO SLEEPING RDOMS MUST MEET THE APPLICABLE CODES AT THE TIME OF CONVERSION FOR HABITABLE ROOMS AND PROVIDE A MEANS OF EGRESS WITH OPENABLE AREA OF NO LESS THAN 8.7 SQUARE FEET, PROBLEM .... ~806 UNIT .... SLEEPING AREA FOUND IN BASEMENT, NO EGRESS FROM AREA CORRECTIVE ACTION .... SHALL REMOVE BED FROM BASEMENT OR INSTALL AN EGRESS WINDOW. PERMITS ARE REQUIRED FOR THE INSTALLATION OF AN EGRESS WINDOW. PLEASE CONTACT THE PERMITS DEPARTMENT AT 782-2817 FOR INFORMATION AND REQUIREMENTS PROBER Chief Co 1 um bi a Date: 10-05-1994 (CH*A01) Violation Follow-up Number Reslv? Date Heights Fi re Department CH Violations by Inspection From Datei06-Ol-1994 To Date:06-01-1994 Page ~: 9 Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number Viol. Code Section: 5A.205,t.A Violation Details : THE FOUNDATION, EXTERIOR WALLS AND EXTERIOR ROOF SHALL BE WATER TIGHT AND PROTECTED AGAINST VERMIN AND RODEOS AND SHALL BE KEPT IN SOUND CONDITION AND REPAIR. THE FOUNDATION ELEMENT SHALL ADEQUATELY SUPPORT THE BUILDING AT ALL POINTS. EVERY EXTERIOR WALL SHALL 8E FREE OF STRUCTURAL DETERIORATION OR ANY OTHER CONDITION WHICH MIGHT ADMIT RAIN OR DAMPNESS TO THE INTERIOR PORTION OF THE WALLS OR TO THE INTERIOR SPACES OF THE DWELLING. THE ROOF SHALL BE TIGHT AND HAVE NO DEFECTS WHICH ADMIT RAIN OR ROOF DRAINAGE AN$ SHALL BE ADEQUATE TO PREVENT RAIN WATER FROM CAUSING DAMPNESS IN THE WALLS. ALL EXTERIOR SURFACES, OTHER THAN DECAY RESISTANT MATERIALS, SHALL BE COVERED 8Y PAINT OR OTHER PROTECTIVE COVERING OR TREATMENT WHICH PROTECTS THE EXTERIOR SURFACES FROM ELEMENTS AND DECAY IN A FUNCTIONING MANNER. IF 25~ OR MORE OF THE TOTAL EXTERIOR SURFACE OF THE POINTING OF ANY BRICKs 8LOCK OR STONE WALL tS LOOSE OR HAS FALLEN OUT, THE SURFACE SHALL 8E PROTECTED AS HERETOFORE PROVIDED. PRO8LEM .... GAP BETWEEN BUILDING ENTRANCE AND 8UtLDING ON NORTH SIDE CORRECTIVE ACTION .... SHALL REPAIR GAP TO RPEVENT THE HARBORAGE OF RODENTS IN THE AREA PROBER Chief Columbia Oats: 10-05-t994 Violation Number Restv? OWNER ID: 20572 PROPERTY ID: 20372 OCCUPANCY ID: 1 iNSPECTION DATE: 06-01-1994 DATE/NEXT INSP: 07-28-1994 Heights Fi re Department CH Violations by Inspection From Date:06-Ol-1994 To Date:06-Ol-1994 (CH*AOi) Follow-up Date Inspection Activity OWNER ORGANIZATION: WAKEMAN DUPLEX RENTALS PROPERTY NAME/DESC: 5810/12 SRD ORGANIZATION NAME: INSPECTION TYPE: tNSP DISTRICT: WAKEMAN DUPLEX RENTALS 9! H.M.C. ANNUAL INSP. t22 Page ~: 1 Warning Injunction Citation Referred To Ltr Date Date Number CONTACT NAME: WAKEMAN, JERRY DEAN OCCUP CONTACT: WAKEMAN, JERRY START TIME: 1500 FINISH TIME: PARCEL NUMBER: 07-28-1994 5 CITY ORDINANCE Viol. Code Section: 3A.20~.i.D 06-08-1994 Violation Details : ELECTRICAL SERVICE, OUTLETS AND FIXTURES. EVERY DWELLING UNIT AND ALL PUBLtC AND COMMON AREAS SHRLL 8E SUPPLIED WITH FUNCTIONING ELECTRICAL SERVICE, FUNCTIONING OVERCURRENT PROTECTION DEVICES, FUNCTIONING ELECTRICAL OUTLETS, AND FUNCTIONING ELECTRICAL FIXTURES WHICH ARE PROPERLY INSTALLED, WHICH SHALL BE MAINTAINED tN A SAFE WORKING CONDITION AND WHICH SHALL BE CONNECTED TO A SOURCE OF ELECTRIC POWER tN A MANNER PRESCRIBED BY 6.201(1). THE MINIMUM CAPACITY OF SUCH ELECTRICAL SERVICE AND THE MINIMUM NUMBER OF ELECTRIC OUTLETS AND FIXTURES SHALL 8E AS FOLLOWS: (i) A DWELLING CONTAINING TWO OR MORE UNITS SHALL HAVE AT LEAST THE EQUIVALENT OF SIXTY (60) AMPERE, THREE-WIRE ELECTRIC SERVICE PER DWELLING UNIT. : : (ii) EACH DWELLING UNIT SHALL HAVE AT LEAST ONE 8RANCH ELECTRIC CIRCUIT FOR EACH SIX HUNDRED (600) SQUARE FEET OF DWELLING UNIT FLOOR AREA. (iii) EVERY HABITABLE ROOM SHALL HAVE AT LEAST THE LESSOR OF TWO FLOOR OR WALL TYPE ELECTRIC CONVENIENCE OUTLETS OR ONE SUCH OUTLET FOR EACH SIXTY (60) S~UARE FEET OR FRACTION THEREOF OF TOTAL FLOOR AREA; PROVIDED, HOWEVER, THAT ONE CEILING OR WALL-TYPE LIGHT FIXTURE MAY 8E SUBSTITUTED FOR ONE REQUIRED ELECTRIC OUTLET. (iv) EVERY WATER CLOSET COMPARTMENT, BATHROOM, KITCHEN, LAUNDRY ROOM, AND FURNACE ROOM SHALL CONTAIN AT LEAST ONE SUPPLIED CEILING OR WALL-TYPE ELECTRIC LIGHT FIXTURE, AND EVERY BATHROOM, KITCHEN, AND LAUNDRY ROOM SHALL CONTAIN AT LEAST ONE ELECTRIC CONVENIENCE OUTLET, (v) EVERY PUBLIC HALL AND STAIRWAY IN EVERY RENTAL DNELLiNG SHALL BE E~NCINELX ILLU~I~ATED BY HATURALOR ELECTRIC LIGHT AT ALL TIMES, IN PROBER Chief Columbia Heights Fi re Department CH Violations by Inspection From Date:06-Ol~1994 To Date:06-Ot-1994 Date: 10-05-1994 Violation Number Restv? (CH*AO1) Follow-up Date Inspection Activity Warning Referred To Ltr Date Page ~: 2 Injunction Citation Date Number STRUCTURES CONTAINING NOT MORE THAN TWO DWELLING UNITS, CONVENIENTLY LOCATED FUNCTIONING LIGHT SWITCHES CONTROLLING AN ADEQUATE FUNCTIONING LIGHTING SYSTEM WHICH MAY BE TURNED ON WHEN NEEDED MAY BE SUBSTITUTED FOR FULL-TIME LIGHTING, PR08LEMS: 1 ....3810 UNIT .... ELECTRICAL OUTLETS IH KITCHEN NOT WORKING. REPORTS FUSES ARE GOOD 2 ....3812 UNIT .... RECEPTICLE COVER MISSING tN BEDROOM $ ....EXTERIOR LIGHT AT SOUTH ENTRANCE, GLOBE DAMAGED/MISSING 4 ....EXTERIOR LIGHT, NORTH SIDE ENTRANCE, GLASS MISSING TENANT CORRECTIVE ACTIONS: i .... $810 UNIT .... SHALL HAVE LICENSED ELECTRICIAN CHECK AND REPAIR ELECTRICAL SERVICE. PROOF OF SERVICE SHALL BE SUBMITTED TO THE FIRE DEPARTMENT BY THE LICENSED ELECTRICIAN 2 ....$812 UNIT .... SHALL REPLACE MISSING RECEPTtCLE COVER ~ ....SHALL INSTALL GLOBE ON EXTERIOR LIGHT 4 ....SHALL INSTALL GLASS ON EXTERIOR LIGHT 07-28-1994 5 CITY ORDINANCE Viol. Code Section: 299F.$62 06-08-1994 Violation Details : Subdivision 1 ..... SMOKE DETECTORS. DEFINITIONS. For the purposes of this section, the following definitions shalt apply: (a)..."Apartment house" is any building or portion thereof, which is designed, built, rented, leased, let, or hired out to be occupied, or which is occupied as the home or residence of three or more famities living independently of each other and doing their own cooking in the building, and shall include buildings containing three or more fiats or apartments. (b)..."Dwelling" is any building, or any portion thereof, which is not an apartment house, lodging house, or a hotel and which contains one or two "dwelling units" which are, or are intended or designed to be , occupied for livt~ ~u~s~s, PROBER Chief Columbia Heights Fi re Department CH Violations by Inspection From Date:06-Ol-1994 To Da~e:06-Ol-1994 Date: 10-05-1994 (CHtA01) Page Violation Number Reslv? Follow-up Date Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number (c)..."Dwetling unit" is a single unit providing complete, independent living facilities for one or more persons including permanent provisions for living, sleeping, eating, cooking, and sanitation, or a singte unit used by one or more persons for sleeping and sanitation pursuant to a work practice or labor agreement. (d),.."Hotel" is any building, or portion thereof, containing six or more guest rooms intended or designed to be used, or which are used, rented, or hired out to be occupied, or which are occupied for steeping purposes by guests. (e)..."Lodging house" is any building, or portion thereof, containing not more than five guest rooms which are used or are intended to be used for sleeping purposes by guests and where rent is paid in money, goods, labor, or otherwise, Subdivision 2, Rules, smoke detector location. The commissioner of public safety shall promulgate rules concerning the placement of smoke detectors in dwellings, apartment houses, hotels, and todging houses, the rules shall take into account designs of the guest rooms or dwelling units. Subdivision Fire warning systems; dwellings, Every dwelling unit within a dwelling shall be provided with a smoke detector meeting the requirements of Underwriters Laboratories, inc. or approved by the International Conference of Building Officials. The detector shall be mounted in accordance with the rules regarding smoke detector location promulgated under the provisions of subdivision 2. When activated, the detector shalt provide an alarm in the dwelling unit. Subdivision New construction; dwellings, tn construction of a new dwelling, each smoke detector must be attached to a centralized power source. Subdivision 4. Fire warning systems; apartment houses, lodging houses, and hotets. Every dwelling unit within an apartment house and every guest room in a lodging house or hotel used for steeping purposes shall be provided with a smoke deteotor conforming to the requirements of Underwriters Laboratories, Inc., or approved by the International Conference of Building Officials. In 6~eS~in~ ~its, detectors shall be mounted in accordance with the rules PROBER Chief Col umbia Heights Fi re Department CH Violations by Inspection From Date:06-Ol-1994 To Date:06-Ol-~1994 Date: 10-05-1994 Violation Number Reslv? (CH*AOi) Follow-up Date Inspection Activity Referred To Page #: 4 Warning Injunction Citation Ltr Date Date Number regarding smoke detector location promulgated under the provisions of subdivision 2, Whenacuated, the detector shall provide an alarm in the dwelling unit or guest room, Subdivision Maintenance responsibilities. For all occupancies covered by this section where the occupant is not the owner of the dwelling unit or the guest room, the owner is responsible for maintenance of the smoke detectors. An owner may file inspection and maintenance reports with the local fire marshat for establishing evidence of inspection and maintenance of smoke detectors. Subdivision Inform owner; no added liability. The occupant of a dwelling unit must inform the owner of the dwelling unit of a nonfunctioning smoke detector within 24 hours of discovering that the smoke detector in the dwelling unit is not functioning. If the occupant fails to inform the owner under this subdivision, the occupant's liability for damages is not greater than it otherwise would be, Subdivision 6 ..... Penalties (a) Any person who violates any provision of this section shall be subject to the same penalty and the enforcement mechanism that is provided for violation of the uniform fire code, as specified in section 299f.011, subdivision 6. (b) An occupant who willfully disables a smoke detec(or or 6~u~es ~t to be nonfunctioning, resulting in damage or injure'to persons or property, is guilty of a misdemeanor. PROBLEMS: 1 ....3810 UNIT .... SMOKE DETECTOR DISABLED 2 ....3812 UNIT .... HALLWAY SMOKE DETECTOR DISABLED $ ....3812 UNIT .... BEDROOM SMOKE DETECTORS DISABLED 4 ....BASEMENT ..... NO SMOKE DETECTION EQUIPMENT LOCATED IN BASEMENT CORRECTIVE ACTIONS: 1 ....3810 UNIT .... REPAIR/REPLACE SMOKE DETECTOR 2 ....38t2 UNIT .... REPAIR/REPLACE SMOKE DETECTOR 3 ....3812 UNIT .... REPAIR/REPLACE SMOKE DETECTORS 4 ....BASEMENT ..... INSTALL SMOKE DETECTOR IN BASEMENT PROBER Chief Col umbia Heights Fi re DePartment CH Violations by Inspection From Oate:06=Ol-i994 To Date:06-Oi-1994 Date: 10-0B-1994 Page ,: 5 Violation Number Reslv? Follow-up Date Inspection Activity Narning Injunction Citation Referred To Ltr Date Date Number 07-28-1994 5 CITY ORDINANCE 06-08-1994 Viol. Code Section: 5A.205.1,6 Violation Details : FLOORS, INTERIOR WALLS AND CEILINGS. EVERY FLOOR, iNTERIOR WALL AND CEILING SHALL BE PROTECTED AGAINST THE PASSAGE AND HAR8ORAGE OF VERMIN AND RODENTS AND SHALL BE KEPT IN SOUND CONDITION AND GOOD REPAIR. EVERY FLOOR SHALL BE FREE OF LOOSE, WARPED, PROTRUDING OR ROTTED FLOORING MATERIALS. EVERY INTERIOR WALL AND CEILING SHALL BE MAINTAINED tN A TIGHT WEATHERPROOF CONDITION AND HAY NOT BE COVERED WHOLLY OR PARTIALLY BY TOXIC PAINT OR MATERIALS WITH A LASTING TOXIC EFFECT. EVERY TOILET ROOH AND BATHROOM FLOOR SURFACE SHALL BE CAPABLE OF BEING EASILY MAINTAINED IN A CLEAN STATE. PROBLEMS: 1 .... 3812 UNIT .... LIVING ROOM CARPET DETERIORATED, HEAVILY WORN 2 .... 3812 UNIT .... BATHROOM WINDOW TRIM ROTTING CORRECTIVE ACTIONS: 1 ....3812 UNIT .... SHALL REPLACE CARPETING 2 ....3812 UNIT .... SHALL REPLACE AN~ PAINT WINDOW TRIM 07-28-1994 5 CITY ORDINANCE Viol. Code Section: 5A 205.1,8 06-08-t994 Violation Details : WINDOWS, DOORS AND SCREENS. EVERY WINDOW, EXTERIOR DOOR AND HATCHWAY SHALL BE TIGHT AND SHALL 8E KEPT IN GOOD REPAIR. EVERY WINDOW OTHER THAN A FIXED WINDOW SHALL BE CAPABLE OF BEING EASILY OPENED AND SHALL 8E EQUIPPED WITH SCREENS BETWEEN MAY i AND SEPTEM8ER $0, INCLUSIVE, OF EACH YEAR. EVERY WINDOW, DOOR AND FRAME SHALL 8E CONSTRUCTED AND MAINTAINED IN SUCH RELATION TO THE ADJACENT WALL CONSTRUCTION AS TO COMPLETELY EXCLUDE RAIN, VERMIN, RODENTS, AND INSECTS FROM ENTERING THE BUILDING PROBLEMS: PROBER Chief Col umbia Heights Fi re Department CH Violations by Inspection F~om Oate:06-Ol-t994 To Date:06-Ol-1994 Date: 10-05-1994 Violation Number Restv? F0110~-up Date Inspection Activity Page ~: 6 Warning injunction Citation Referred To Ltr Date Date Number t ....58t2 UNIT .... REAR ENTRY DOOR DAMAGED 2 ....EXTERIOR OF ALL WINDOWS, GLAZING DETERIORATED ~ ....BASEMENT WINDOW, NORTH SIDE, SCREEN DAMAGED 4 ....EXTERIOR PAINT ON ALL WINDOWS DETERIORATED CORRECTIVE ACTIONS: 1 .... 5812 UNIT .... SHALL REPLACE REAR ENTRY DOOR. REPLACEMENT DOOR SHALL BE SOLID-CORE WITH DEADBOLT STYLE (THUMOTURN INSIDE) LOCK 2 ....SHALL SCRAPE AND REGLAZE ALL WINDOWS $ ....SHALL REPLACE DAMAGED SCREEN ON BASEMENT WINDOW 4 ....SHALL PAINT ALL WINDOWS 07-28-1994 5 CITY ORDINANCE Viol. Code Section: 5A.205.1.A 06-08-t994 Violation Details: THE FOUNDATION, EXTERIOR WALLS AND EXTERIOR ROOF SHALL BE WATER TIGHT AND PROTECTED AGAINST VERMIN AND RODENS AND SHALL BE KEPT IN SOUND CONDITION AND REPAIR. THE FOUNDATION ELEMENT SHALL ADEQUATELY SUPPORT THE 8UILDtNG AT ALL POINTS. EVERY EXTERIOR WALL SHALL BE FREE OF STRUCTURAL DETERIORATION OR ANY OTHER CONDITION WHICH MIGHT ADMIT RAIN DR DAMPNESS TO THE INTERIOR PORTION OF THE WALLS OR TO THE INTERIOR SPACES OF THE DWELLING. THE ROOF SHALL BE TIGHT AND HAVE NO DEFECTS WHICH ADMIT RAIN OR ROOF DRAINAGE ANS SHALL BE ADEQUATE TO PREVENT RAIN WATER FROM CAUSING DAMPNESS IN THE MALLS, ALL EXTERIOR SURFACES, OTHER THAN DECAY RESISTANT MATERIALS, SHALL BE COVERED BY PAINT OR OTHER PROTECTIVE COVERING OR TREATMENT WHICH PROTECTS THE EXTERIOR SURFACES FROM ELEMENTS AND DECAY IN A FUNCTIONING MANNER. tF 25% OR MORE OF THE TOTAL EXTERIOR SURFACE OF THE POINTING OF ANY 8RICK, 8LOCK OR STONE WALL IS LOOSE OR HAS FALLEN OUT, THE SURFACE SHALL 8E PROTECTED AS HERETOFORE PROVIDED. PROBLEMS: 1 ....WEST SIDE DOWNSPOUT LOOSE 2 ....WEST SIDE VENT COVER HISSING ~ ....STUCCO DETERIORATED, NORTHWEST CORNER 4 ....8RICKS MISSING, SOUTH FRONT ENTRANCE CORRECTIVE ACTIONS: PROBER Chief Col umbia Date: 10-05-1994 Violation Number Restv? Heights Fi ce Department CH Violations by Inspection From Date:O~-Ol-1994 To Date:06-Ol-~1994 (CH*A01) Follow-up Date Inspection Activity Referred To Page ~: 7 Warning Injunction Citation Ltr Date Date Humber 1 ....REPAIR/REPLACE DOWNSPOUT 2 ....REPLACE MISSING VENT COVER 5 ....REPAIR DAMAGED STUCCO 4 ....REPLCAE MISSING BRICKS 0T-28-1994 5 CITY ORDINANCE 06-08-1994 Viol. Code Section: 5A.205.i.F Violation Details : ACCESSORY STRUCTURE MAINTENANCE. ACCESSORY STRUCTURES ON THE PREMISES WHERE THE DWELLING OR DWELLING UNIT IS LOCATED SHALL 8E STRUCTURALLY SOUND AND MAINTAINED IN GOOD REPAIR. THE EXTERIOR OF SUCH STRUCTURES SHALL BE COVERED WITH DECAY-RESISTANT MATERIALS SUCH AS PAINT OR OTHER PRESERVATIVES PROBLEM .... SHED VENT DAMAGED CORRECTIVE ACTION .... REPLACE DAMAGED VENT 07-28-1994 5 CITY ORDINANCE Viol. Code Section: 5A.201.1.G 06-08-1994 Violation Details : STAIRWAYS, PORCHES AND BALCONIES. EVERY STAIRWAY OR FLIGHT OF STAIRS, WHETHER INSIDE OR OUTSIDE OF A DWELLING, AND EVERY PORCH OR BALCONY SHALL 8E KEPT IN SAFE CONDITION, SOUND REPAIR, AND FREE OF DETERIORATION. EVERY STAIRWELL AND FLIGHT OF STAIRS WHICH IS FOUR RISERS OR MORE HIGH SHALL HAVE HANDRAILS WHICH CONFORM TO THE STANDARDS SET FORTH IN 6.201(1). EVERY PORCH, BALCONY OR DECK WHICH IS MORE THAN THIRTY (50) INCHES HIGH SHALL HAVE A GUARDRAIL LOCATED AT LEAST THIRTY-SIX (56) INCHES ABOVE THE FLOOROF THE PORCH OR BALCONY. EVERY HANDRAIL AND GUARDRAIL SHALL 8E FIRMLY FASTENED AND MAINTAINED IH GOOD CONDITION. HO FLIGHT OF STAIRS SHALL HAVE SETTLED OUT OF ITS INTENDED POSITION OR HAVE PULLED AWAY FROM THE SUPPORTING OR ADJACENT STRUCTURES ENOUGH TO CAUSE A HAZARD. NO FLIGHT OF STAIRS MAY HAVE ROTTING, LOOSE OR DETERIORATING SUPPORTS. THE TREADS AND RISERS OF EVERY FLIGHT OF STAIRS, EXCEPT SPIRAL OR WINDING STAIRWAYS, SHALL 8E ESSENTIALLY UNIFORM IN WIDTH AND HEIGHT. STAIRWAYS SHALL 8E CAPABLE OF SUPPORTING A LIVE LOAD OR ONE HUNDRED (100) POUNDS PER SQUARE FOOT OF HORIZONTAL PROJECTION. PROBER Chief Col umbia Heights Fi re Department CH Violations by Inspection F~om Date:06-Ol-t994 To Date:06-Ol-tg94 Date: 10-05-1994 Violation Number Reslv? (CH~A0t) Follo~-up Date Inspection Activity Warning Referred To Ltr Date Page ~: 8 Injunction Citation Date Number PROBLEM .... SOUTH SIDE ENTRANCE, HANDRAIL MISSING CORRECTIVE ACTION .... SHALL INST~LL HANDRAIL TO CODE REQUIREMENTS 07-28-1994 5 CITY ORDINANCE Vi01. Code Section: 5A.207,1,8 06-08-1994 Violation Details : SODDING - GROUND COVER .......... EVERY YARD OF ANY PREMISES ON WHICH A DWELLING OR DWELLING UNIT IS LOCATED SHALL HAVE INSTALLED AND MAINTAINED LANDSCAPING IN ACCORDANCE WITH THE PROVISIONS OF THIS SECTION. i) SODDING AND GROUND COVER. ALL EXPOSED GROUND AREA SURROUNDING THE PRINCIPLE BUILDING AND ACCESSORY BUIDINGS, WHICH ARE NOT DEVOTED TO DRIVEWAYS, PARKING AREAS, SIDEWALKS, OR PATIOS, SHALL BE SODDED OR LANDSCAPED WITH SHRUBS, TREES, GARDENS, OR OTHER ORNAHENTAL LANDSCAPE MATERIALS. NO LANDSCAPED AREA SHALL BE USED FOR THE PARKING OF VEHICLES OR STORAGE OR DISPLAY OF MATERIALS, SUPPLIES OR MERCHANDISE. ii) SLOPES AND BERMS. FINAL GRADES WITH A SLOPE RATIO GREATER THAN THREE (5) TO ONE (1) WILL NOT BE PERMITTED WITHOUT SPECIAL APPROVED TREATMENT SUCH AS SPECIAL SEED MIXTURES OR REFORESTATION, TERRACING, OR RETAINING WALLS. BERMING USED TO PROVIDE THE REQUIRED SCREENING OF PARKING LOTS AND OTHER OPEN AREAS SHALL NOT HAVE SLOPES tN EXCESS OF THREE (3) TO OHE (i). (iii) MAINTENANCE. ANY DEAD TREES, SHRUBS, GROUND COVERS, AND SODDING SHALL BE REPLACED IN ACCORDANCE WITH THIS CODE. ALL TREES OR OTHER VEGETATION WHICH SPRING UP IN CREVICES BY FOUNDATIONS MUST 8E PROMPTLY REMOVED TO AVOID STRUCTURAL DAMAGE. iv) PLACEHENT OF PLANT MATERI~LS. NO LANDSCAPING SHALL BE ALLOWED WITHIN ANY DRAINAGE UTILITY EASEMENTS, ROAD RIGHT-OF-WAY, OR IMMEDIATELY ADJACENT TO ANY DRIVEWAY OR ROAD INTERSECTION tF SUCH LANDSCAPING WOULD INTERFERE WITH A MOTORIST'S VIEW OF THE STREET OR ROADWAY OR WITH THE USE OF THE EASEMENT FOR ITS INTENDED PURPOSE. v) WEEDS. THE MAINTENANCE AND UPKEEP OF ALL LAWNS AND YARDS SHALL 8E SUBJECT TO CHAPTER 4, ARTICLE II, SECTION 3 OF THE COLUMBIA HEIGHTS CITY CODE, WHICH IS INCORPORATED HEREIN BY REFERENCE. PROBER Chief Columbia Heights Fi ce Department CH Violations by Inspection Fro~ Dat~=O~-Ol-t994 TO 0at~06-01~1994 0ate: 10-05-1994 (CH*A01) Page ~: 9 Violation Number Reslv? Follow-up Date Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number 1 ....LA~N HAS BARE SPOTS, NORTH SIDE 2 ....WEEDS AND BRUSH AROUND PROPERTY AND BUILDING CORRECTIVE ACTIONS: l ....SHALL SOD AND MAINTAIN BARE AREAS OF LAWN 2 ....SHALL TRIM TALL GRASS AND WEEDS AROUND PROPERTY, MAINTENANCE 07-28-1994 5 CITY ORDINANCE Vi0t. Code Section: 5A 211,6 PROVIDE WEEKLY LAWN 06-08-t994 Violation Details : GARBAGE, RUBBISH AND RECYCLABLE MATERIALS. GARBAGE, RUBBISH AND RECYCLABLE MATERIALS SHALL BE REGULATED IN ACCORDANCE WITH CHAPTER 81 ARTICLE III OF THE COLUMBIA HEIGHTS CITY CODE, WHICH IS INCORPORATED HEREIN BY REFERENCE, PROBLEM .... TRASH AND DEBRIS AROUND SHEDS CORRECTIVE ACTION .... SHALL REMOVE ALL TRASH AND DEBRIS FROM PROPERTY CITY COUNCIL LETTER Meeting of: October 10, 1994 AGENDA SECTION: COMML~ICATIONS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: "7 Fire ITEM: License Revocation, Rental Property BY: Lowell DeMars NO: /. ~, DATE: Oct 5, 1994 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against Mr. Todd Witt regarding rental propery at 4222 Monroe Street NE. The property owner has failed to license the property in accordance with licensing schedule. RECOMMENDED MOTION: Move to establish a hearing date of October 24, 1994 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Mr. Todd Witt, regarding rental prope~ at 4222 Monroe Street NE. 94-163 Attachment l COUNC1L ACTION: CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA KEIGHTS, MN. 55421 TELE: 782-2835 TODD WITT 1194 CARLTON DRIVE ST. PAUL, MN. 55112 JULY 6, 1994 Dear rental property owner, Property Address: 4222 MONROE STREET NE RE: LATE RENTAL LICENSE APPLICATION PENALTY FEES On May !, 1994, you were sent a license application for the above described rental property. As of today, we have not received the completed application and rental license fee. Please fill out the application and return it with the required fee plus penalty fee to this office no later than July 20, 1994. IF WE DO NOT RECEIVE THE APPLICATION AND REQUIRED FEES BY JULY 20~ 1994. A CITATION WILL BE ISSUED FOR OPERATING AN UNLICENSED RENTAL PROPERTY. TOTAL FEE NOW DUE: $28~3 All future correspondence regarding the status of your rental property should be directed to the Columbia Heights Fire Department. Should you have any questions, please call me at 782-2835. Respectfully, Lowell G. DeMars Asst. Fire Chief Enforcement Officer 10025 IT D F MAILING RVIcE MY MAIL Innesotao first duly sworn, ~ ~ Z I, ~U~____, 1994 he · a--~ No~ Hearing and ~ ~ ~ice of f certified mail (return receipt postage prepaid, and by office at Columbia Heights, last known addresses listed of ) CITY COUNCIL LETrER Meeting of: October 10, 1994 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~'~ Fire ITEM: License Revocation, Rental Property BY: Lowell DeMars ~ BY: (.. ,~x~~ NO: "'7. ~, DATE: Oct 5, 1994 DATE:TM'%'''~>~'2 '. Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against Ms. Sally J. Anderson regarding rental propery at 3843 Hayes Street NE. The property owner has failed to correct violations to bring property into compliance with Housing Maintenance Codes. The attachment summarizes violations. RECOMMENDED MOTION: Move to establish a hearing date of October 24, 1994 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Ms. Sally J. Anderson, regarding rental propei~ at 3843 Hayes Street NE. 94-162 Attachment t COUNCIL ACTION: [ l PROBER Chief Columbia Date: 10-05-t994 (CHSAO1) Violation Number Reslv? OWNER ID: PROPERTY ID: OCCUPANCY ID: ~ INSPECTION DATE: 09-07-1994 DATE/NEXT INSP: 10-1~-1994 Heights Fi re Department CH Violations by Inspection From Date:09-07-1994 To Date : 09-07-1994 Follow-up Date Inspection Activity 80087 OWNER ORGANIZATION: ANDERSON DUPLEX RENTALS 80087 PROPERTY NAME/DESC: $845-1/2 HAYES ORGANIZATION NAME: ANDERSON DUPLEX RENTALS INSPECTION TYPE: 94 H.M.C.FOLLOW-UP FINA INSP DISTRICT: 726 Warning Referred To Ltr Date CONTACT NAME: Page ~: 1 Injunction Citation Date Number ANDERSON, SALLY JEAN OCCUP CONTACT: ANDERSON, SALLY J. START TIME: 1100 FINISH TIME: PARCEL NUMBER: 1t$0 10-15-1994 5 CITY ORDINANCE 09-12-1994 Vi01. Code Section: 5A 205(1)(A) FOUNDATION, EXTERIOR WALLS, ROOF No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purposes of living, sleeping, cooking or eating therein which does not comply with the following requirements, to-wit: (a) The foundation, exterior walls and exterior roof shall be water tight and protected against vermin and rodents and shall be kept in sound condition and repair. The foundation element shat1 adequately support the building at att points. Every exterior wall shat1 be free of structural deterioration or any other condition which might admit rain or dampness to the interior portion of the walls or to the interior spaces of the dwelling. The roof shall be tight and have no defects which admit rain or roof drainage and shall be adequate to prevent rain water from causing dampness in the wans. All exterior surfaces, other than decay resistant materials, shall be covered by paint or other protective covering or treatment which protects the exterior surfaces from elements and decay in a functioning manner. If 25~ or more of the totat exterior surface of the pointing of any brick, block or stone wan is loose or has fallen out, the surface sham be protected as heretofore provided. Violation Details : 1 ....PAINT/STAIN DETERIORATED ON STRUCTURE CORRECTIVE ACTION .... SHALL SCRAPE AND PAINT/STAIN STRUCTURE 10-15-1994 5 CITY ORDINANCE 09-12-1994 Viol. Code Section: 5A 207(1)(F) OUTSIDE STORAGE No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purpose of living, sleeping, eating or cooking therein which does not comply with the requirements of this 5A.207. (f) Outside storage of articles, equipment, construction materials, items not designed for exterior use, and miscellaneous items, including but not limited to, lawn mowers and other 1awn maintenance equipment shat1 not be PROBER Chief Columbia Heights Fibre Department CH Violations by Inspection From Oate:09-O7-],994 To Oate:09-O~-1994 Date: 10-05-1994 (CH*A01) Page ~: 2 Violation Number Reslv? Follow-up Date Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number allowed. A weathertight, rodent-proof storage building or shed must be constructed for storage of items not storable within the building. Violation Details: 1 .... LARGE AMOUNTS OF OUTSIDE STORAGE. PILES OF COPPER WIRE, CONDUIT, OLD LUMBER, DISMANTLED SWING SET, OLD PALLET WOOD. CORRECTIVE ACTION .... SHALL REMOVE ALL OUTSIDE STORAGE FROH PROPERTY. MSUT BE PLACED IN GARAGE OR SHED 10-t$-1994 5 CITY ORDINANCE 09-12-1994 Vi01. Code Section: 5A 201(1)(6) STAIRWAYS, PORCHES, BALCONIES No person shatl occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purposes of living, steeping, cooking or eating therein which does not comply with the following requirements, to-wit: (f) STAIRWAYS, PORCHES and BALCONIES. Every stairway or ftight of stairs, whether inside or outside of a dwelling, and every porch or balcany shat1 be kept in safe condition, sound repair, and free of deterioration. Every stairwell and every ftight of stairs which is four risers or more high shall have handrails which conform to the standards set forth in 6.201(1). Every porch, batcony or deck which is more than thirty (30) inches high shall have a guardrail located at least thirty-six (36) inches above the floor of the porch or balcony. Every hadrail and guardrail shat1 be firmly fastened and maintained in good condition. No ftight of stairs shall have settled out of its intended position or have pulted away from the supporting or adjacen~ structures enough to cause a hazard. No flight of stairs may have rotting, loose or deteriorating supports. The treads and risers of every ftight of stairs, except spire1 or winding stairways, shall be essentially uniform in width and height. Stairways shall be capable of supporting a live load or one hundred (100) pounds per square foot of horizontal projection. Violation Details : DECK HANDRAIL HAS OPENINGS IN EXCESS OF SIX INCHES CORRECTIVE ACTION .... SHALL INSTALL ADDITIONAL SPACING MATERIAL BETWEEN OPENINGS IH RAILS AND SPINDLES 10-13-1994 S CITY ORDINANCE 09-12-1994 Viol. Code Section: 5A 208(t) PARKING, LIGHTING, COMMERCIAL VEHICLES, JUNK CARS No person she11 occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the 9urg~%~s ~i li~i~9, slesgin9, cooking or e~ting therein which is located on premiseses which does not comply ~ith PROBER Chief Columbia Heights Fi re Department CH Violations by Inspection From Date:09-07-1994 To Date:09-07-1994 Date; 10-05-1994 Violation Number Restv? (CH~A01) Follow-up Date Inspection Activity Page ~: Warning Injunction Citation Referred To Err Date Date Number the following requirements, to-wit: (a) Required off-street parking as defined in Section 9.1t6(4) of the City Code. Additionally, any building or structure in existence upon the effective date of this Ordinance which does not currently compty with the parking requirements of Section 9.1t6(4), but does have ~he necessary space to provide the required parking shall be required to expand the provided parking in accordance with the Code by Juty I, 1997. (b) The required parking space must have a minium width of g feet and a minimum length of 20 feet. (c) All required parking spaces must be surfaced with asphalt or concrete. (d) Curb guards and/or guardraits must be provided for parking spaces situated above retaining walls. (e) An unobstructed path must be provided between parking areas and the dwelling unit. (f) Lighting must be provided for parking areas and walkways between the parking area and the dwelling unit in dwellings concicting of three (3) or more units. Lighting must be available for parking areas and walkways between the parking area and the dwelling unit for dwellings of tmo (2) or less units. (g) In dwellings of three (3) or more u51t~,' P~r¢ing areas and pedestrian ~alkwaYs must have a minimum light of 1 foot candle, and the maximum light at the boundary line of the premises may not exceed $ foot candies. (h) Driveways leading to parking areas and/or access ways to buildings must be maintained and kept in good repair. In cases of tenant parking areas all parking stalls and driveways with access to tenant parking shalt be hard surfaced ~ith asphalt or concrete by July 1, 1997. (i) COMMERCIAL VEHICLES AND JUNK CARS. Commercial vehicles and junk cars shall be regulated in accordance with Chapter 7, Article II, Section 5 of the Columbia Heights City Code, mhich is incorporated herein by reference. Violation Details : 1 ....DRIVEWAY NOT HARD SURFACED. WASHING INTO STREET 2 ....JUNK/ABANDONED/INOPERABLE/UNLICENSED VEHICLES STORED ON PROPERTY. LIC. ~ 172-GFD AND t$4-FT8 AND 971-EKT. CORRECTIVE ACTIONS: t ....SHALL INSTALL HARD SURFACE DRIVEWAY PRIOR TO JUNE 30, 1997. 2 ....SHALL TAKE NECESSARY MEASURES TO STOP THE EROSION OF DRIVEWAY MATERIALS INTO THE STREET RIGHT-OF-WAY ~ ....SHALL REHOVE ALL ABOVE DESCRIBED VEHICLES FROH PROPERTY. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 4, 1994 PAGE i The Planning and Zoning Commission meeting of October 4, 1994 was called to order at 7:00 p.m. Members present were Paulson, Larson, Peterson and Szurek. Commissioner Fowler was not in attendance. Also present were Evelyn Nygaard (Building/Zoning Administrator), Don Schneider (Director of HRA/City Planner) and Jim Hoeft (City Attorney). Motion by Peterson, seconded by Larson, to approve the minutes from the meeting of September 6, 1994 as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Petitions, letter and requests. Public Hearing Variance Case #9410- 48 Ronald and Sandra Davidson 700 N.E. 51st Avenue Columbia Heights, Mn. Evelyn Nygaard presented the request of Mr. and Mrs. Davidson for a total variance of 6.5 feet to the required twelve foot side yard setback for a residence on a corner lot at 700 N.E. 51st Avenue to allow a 20 foot by 18 foot addition on the rear of the house. She informed the Commission that the addition has been started. The Davidsons are asking to continue the west wall line of the existing house which is located at seven (7) feet from the side lot line and to continue the three (3) foot cave on the existing house. She stated that a chain link fence located approximately twelve feet from the house was assumed to be the lot line. Ms. Nygaard also indicated to the Commission that the City Attorney was in the process of preparing an amendment to Section 9.107(4)(b) of the Zoning Ordinance which would allow continuation of an existing non-conforming setback provided no hazards are created 'and no adjoining properties are adversely affected. Sandra Davidson asked the Building Inspector why this setback problem was not found before the building permit was issued. She felt the proposed construction should be "checked out" before a permit is issued. Evelyn Nygaard replied that she does not visit each site to look at each proposal before a permit is issued. Council Representative Peterson indicated that he did not see a problem with allowing the wall line to continue as no adjacent properties would be affected. Motion by Peterson, seconded by Larson, to recommend to the City Council the approval of the 6.5 foot side yard setback variance at 700 N.E. 51st Avenue. Roll Call: All Ayes. *THIS ITEM TO APPEAR ON THE OCTOBER 10, 1994 cITy COUNCIL AGENDA. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 4, 1994 PAGE 2 STAFF REPORTS: A. The amendment to Section 9.107(4)(b) of the Zoning Ordinance was presented which would allow continuation of an existing non-conforming setback provided no hazards are created and no adj oining proprties are adversely affected. Motion by Peterson, seconded by Larson, to recommend to the City Council the approval of the amendment to Section 9.107(4)(b) of the Zoning Ordinance as presented by the City Attorney. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 10, 1994 CITY COUNCIL AGENDA. B. The City Attorney stated that he had met with Evelyn Nygaard to review the discussion of the joint City Council/Planning and Zoning Commission work session held Monday, October 3, 1994 regarding the proposed changes to the Home Occupation Ordinance. Discussion was held regarding the areas of concern. The attorney explained that the City should get away from defining specific scenarios as specificity causes enforcement problems. The amendments should be designed to be used as a guide. He stated that additional discussion regarding the proposed Home Occupation Ordinance would be held at the October 10, 1994 City Council meeting. It was the concensus of the Commission that signage allowed must be specified in the ordinance. They felt the proposed two square foot would be ample and that it be attached to the wall of the structure and not be illuminated. Council Representative Peterson also felt the allowance of an employee must be determined. However, the City Attorney informed the Commission that it is very difficult to define "employee". He stated that the IRS uses 29 criteria to define employee or "independent contractor'. Lynelle Peterson of 4105 Madison Street was present to express her concern that a home occupation be allowed to be conducted out of the garage as many may need the garage for storage. Nan Tilkens of 3975 Johnson Street was present to speak to a number of items. She also informed the Commission that she had spoken with the APA (American Planning Assn.) regarding employees for home occupations. She informed the Commission that the City Manager was in the process of obtaining home occupation information from the APA. Motion by L~on, seconded by Paulson, to adjourn the meeting at 8:10 p.m. RespectS.ally/~ubmitted~? · K~th~yn Pep~,~..// . . Secretary to t~e~n'mg and Zoning Commission kp Roll Call: All Ayes. CITY COUNCIL LETTER Meeting of: October 10, 1994 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Planning & Zoning APPROVAL ITEM: Variance, Ron & Sandra Davidson _\ BY: Evelyn Nygaard ./z~---~ BY'~~ I) NO: Case ~9410-48, 700 N.E. 51st Ave. DATE: October 5, 1994 At their meeting of October 4, 1994, the Planning and Zoning Commission reviewed the request of Ron and Sandra Davidson for a 6.5 foot variance to the required twelve (12) foot side yard setback to allow a 20 foot by 18 foot addition on the rear of the house. Section 9.107(4)(b) of the R-1 Section of the Zoning Ordinance states "A side yard abutting a street shall not be less than twelve (12) feet in width". Section 9.104(6)(c) allows an eave to go into the required setback 1.5 feet in all yards. The Davidsons are asking to continue the west wall line of the existing house which is located at seven (7) feet from the side lot line and to continue the three (3) foot eave on the existing house. An amendment to Section 9.107(4)(b) of the Zoning Ordinance which would allow continuation of an existing non-conforming side setback on a corner lot, provided no hazards are created and no adjoining properties are adversely affected is recommended. The Planning and Zoning Commission unanimously recommend approval of the variance request. RECOMMENDED MOTION: Move to approve the 6.5 foot side yard setback variance for 700 N.E. 51st Avenue. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Application For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date: Case No: Receipt 1. Street Address of Subject Property, '~) Legal Description of Subject Property, 3. Applicant.' Address: _~q7~ C~ /~'~- ~ Phone: ~ - U~ 5~ Ovner: Address: -700 ~-~ ~--~ ~ A3%_ Phone: ~7~-( ~o~ Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning Proposed Use Locati6h of house on lot is too c]ose to property tine and is Reason £or Request: considered to be non-conforming with existing zoning requirements. S. Exhibits Submitted (maps, diagrams, etc.) AcknowledKment and $iKnature: The undersigned hereby represents upon all of the penal%ies of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of ~innesota_. ~~~-~ Taken By:_ of Columbla Heights · -~817 ~U I LD lNG PERf~ I.T APPL I CAT I O.N .ODRE$S OF JOB SITE: AHE OF TENANT/OCCUPANT (if different from above); _ Phone Contractor Licensed by: Col.Hgts or State of HN. ~ License ~ D~'7), , atlon Of Job or Bid Price: $ ~~~ - , , . ,~ ~ , d ~ ,, ~ofing, ~ of Squares of ~erla3 ~.~ ; ~ of layers of existing roofing · :~rlnk]er system, ~ of heads altered/a~ded .; ~ of standpipes accessory bulidings, decks or building additions, draw a site plan below showing the ~ion of existing bui]dings and structures on lot and distances to property lines both .~ing structures and new additions. *If your'house is 35 years or oJfle ~t the property tax exemption form. t ~ APPLICANT SIGNATUR'E:/' ':' ~:r :/~~-- ! I IDATE: OTHER CITY DEPT. APPROVAL: DATE: APPROVAL ,,,?ENIAL_ Permit Fee: ~~~ elan Review Fee: /~,~ Surcharge: i ~ /~ ~5~.~ .gils ~s tir~j · EN61NEEP, IN®, INC..,. Sup ve yoI'8 cezti£icate' o~ suzve If;P, . I }t ,i SlJb ~IRSAM 61V~IiVE£1PIlVb . li~t¢. OFFICIAL PROCEEDINGS COLUMBIA I-IEIGHTS TRAFFIC COMMISSION OCTOBER 3, 1994 "THESE MINUTES NOT APPROVED" The Traffic Commission was called to order at 7:00 P.M. I. ROLL CALL Carlson, Duda, Goodman, Sturdevant and Jolly Staff present: Kathy Young, Assistant City Engineer Leonard Olson, Acting Police Chief II. APPROVAL OF MINUTES Motion by Goodman, second by Duda, to approve the minutes of the August 1, 1994 Traffic Commission Meeting. Roll Call: All ayes. III. OLD BUSINESS A. REQUEST FOR HANDICAP PARKING SIGN AT 4040 CENTRAL AVE. N.E. Ms. Amy Ferman of Paddle and Pool had requested a handicap parking space in front of the building at 4040 Central Ave. According to the Building Inspector, the City Code concerning parking requirements for businesses would not apply to this situation. Staff spoke with the Minnesota State Council on Disability concerning curb cuts and pedestrian ramps. If the parking ramp was located one to two blocks away from the Central Business District, handicap parking spaces and curb cuts on Central Ave. would be necessary. With the parking ramp in the Central Business District, signage indicating the ramp is handicap accessible would be recommended on Central Ave. Commission members suggested that the steps in the rear of the building be ramped. Staff was directed to contact Mn/DOT as they control signage on Central Avenue. Motion by Sturdevant, second by Goodman to deny the request to provide a handicap parking space on Central Ave. in front of 4040 Central Ave. Roll Call: All ayes. IV. OTHER OLD BUSINESS None. Official Proceedings Columbia Heights Traffic Commission October 3, 1994 Page 2 Vo NEW BUSINESS A. REQUEST FOR VARIANCE FROM VISIBILITY ORDINANCE In the past, comer visibility problems have been addressed on a complaint basis. Recently the Public Works Department has become more pro-active in enforcing the visibility ordinance. Landscaping which does not comply with the ordinance is being acted on as it is observed. The three properties listed below have been requested to trim hedges/trees on the comers of their properties to comply with the visibility ordinance. Each intersection is a controlled intersection. The owners indicated that the landscaping has been in place for many years and there have been no complaints. Each requested a variance from the ordinance. 1. 4901 Washington St. N.E. Dave and Thespo Hams were present to express their concerns with having to trim back their hedge at the comer of 49th Ave. and Washington St. The intersection is controlled with stop signs on Washington St. The traffic on 49th Ave. is not required to stop. The property owners feel that since traffic should stop on Washington St. prior to driving out onto 49th Ave., and no complaints have been received or any traffic accidents reported, the hedge does not create a visibility problem. The property owners indicated they did not appreciate receiving the letter to trim their hedge and requested a variance from the ordinance. Discussion was held on intersection visibility and the Public Works Department's efforts to improve on the safety of the community by becoming more pro-active with regard to this issue. Motion by Sturdevant, second by Goodman, to recommend to the City Council that a variance from the visibility ordinance be granted to the property owners of 4901 Washington St. N.E. Roll Call: Carlson, aye; Duda, aye; Goodman, aye; Jolly, nay; and Sturdevant, aye. Motion carried. Property owner will go to City Council with the request at the October 24th meeting. Official Proceedings Columbia Heights Traffic Commission October 3, 1994 Page 3 4602 Fillmore St. N. E. Jane Halek of 4602 Fillmore St. was present to express her concern with the request to trim the pine trees at the northwest corner of the intersection at 46th Ave. and Fillmore St This intersection is controlled with a four- way stop. The pine tree blocks the visibility for southbound traffic on Fillmore and eastbound traffic on 46th Ave. The property owner feels that since the intersection is controlled with a four-way stop, the tree does not create a visibility problem. Discussion was held by the Commission members and as it is a four-way stop, with no reported accidents, concun'ed with granting a variance. Motion by Duda, second by Goodman, to recommend to the City Council that a variance from the visibility ordinance be granted to the property owner of 4602 Fillmore St. N.E. Roll Call: Carlson, aye; Duda, aye; Goodman, aye; Jolly, nay; and Sturdevant, abstained. Motion carried. Property owner wilt go to City Council with the request at the October 10th meeting. 5100 4th St. N.E. Mr. and Mrs. David Soberg were present to express their concern with the request to trim the bushes that are obstructing the view on the northwest corner of the intersection at 51st and 4th St. The intersection is controlled with stop signs on 4th St. The traffic on 51st Ave. is not required to stop. The bushes primarily affect the southbound traffic on 4th St. The property owner feels that since traffic should stop on 4th St. prior to driving out onto 51st Ave., the bushes do not create a visibility problem. Commissioner Jolly stated that there is no perfect ordinance nor is everyone going to be pleased with enforcement of the ordinance. He felt that the position of the Public Works Department to be more involved in the visibility enforcement is good. Motion by Carlson to recommend to the City Council that a variance be granted to the property owner of 5100 4th St. N.E. Motion died for tack of a second. No action was taken on this request for variance. Property owner wilt go to City Council with the request at the October 10th meeting. Official Proceedings Columbia Heights Traffic Commission October 3, 1994 Page 4 Bo Co SITE PLAN REVIEW FOR INDUSTRIAL STEEL Industrial Steel, Inc. is proposing to construct a building on the north half of their lot. Access to the building would be from 38th Ave. N.E. Mr. Tom Wolverton of Industrial Steel was present to discuss the proposed site plan. Motion by Goodman, second by Duda, to recommend to the City Council the approval of the driveway entrance for the proposed building on the north half of their lot. Roll Call: All ayes. REQUEST FOR "DEAF CI-tlLD" SIGN Mrs. Curtis Youngquist of 4248 Washington St. N.E. has requested "Deaf Child Area" signs be installed in the area surrounding their home. Her daughter is ~lmost 5 years old and is moderately to severely hearing impaired. Motion by Carlson, second by Duda, to recommend the City Council install "Deaf Child Area" signs 100' north and south of the home at 4248 Washington St. N.E. provided the Youngquists notify the Public Works Director when the signs are no longer needed. Roll Call: All ayes. REQUEST TO MODIFY THE HANDICAP PARKING SIGNS ON JACKSON ST. N.E. FOR IMMACULATE CONCEPTION CHURCH The church has requested the north handicap parking sign on Jackson St. be removed and that the on-street handicap area begin south of the driveway. The problem is that people are parking in front of the church and unloading their passengers. Acting Police Chief Olson suggested that the first handicap sign be moved south of the driveway and "No Parking Anytime Except for Funerals" signs be placed from comer to first handicap sign. The "No Parking" signs on 41st Ave. should also be replaced with "No Parking Anytime Except for Funerals" signs. Motion by Duda, second by Sturdevant to begin the on-street handicap parking area on Jackson St. N.E. south of the north driveway for the church and "No Parking Anytime Except for Funerals" signs be palced from comer to first handicap sign. Roll Call: Alt ayes. Official Proceedings Columbia Heights Traffic Commission October 3, 1994 Page 5 REQUEST TO REVIEW ENTRANCE/EXIT FOR K-MART ON CENTRAL AVENUE A resident called the Public Works Department concerning the hazard to pedestrians walking on Central Ave. by the K-Mart entrance and exit. Motorists entering and exiting the lot are watching for traffic and not yielding to pedestrians on the sidewalk. The entrance and exit needs signage directing motorists to yield to pedestrians. Staff will contact K-Mart for more accurate placement of the signage. Motion by Sturdevant, second by Jolly, to install a "Yield to Pedestrians" sign at the K-Mart entrance and exit on Central Ave. Roll Call: Ali ayes. REQUEST TO INSTALL STOP SIGN AT JOHNSON STREET AND INNSBRUCK PARKWAY Mr. William Marshall of 1600 Innsbmck Parkway West addressed the City Council at Open Mike on September 26, 1994. Mr. Marshall requested stop signs be installed at the intersection of Johnson St. and Innsbruck Parkway. At the Traffic Commission meeting a petition was also presented by local residents of the area to improve traffic control along Johnson St. bordering Mathaire Park. Mr. Marshall's request included the following specific actions: More frequent radar monitoring of motor vehicle speeds over 20 MPH. Installation of one stop sign at the intersection with Innsbruck Parkway. Installation of a "Speed Hump" at the north end of Mathaire Park. Construction of a sidewalk along side Mathaire Park to 49th Ave. Discussion was held as to school property bordering on park property and what criteria is used to determine signage and speed limits. Addition of a sidewalk was also discussed. Staff explained that Anoka County would have to be involved as they have jurisdiction on their County roads. Jo-Anne Student was present and expressed her support for Mr. Marshall's request that the area be reviewed for a possible solution. She said she is uncomfortable with the delay in instituting a policy of traffic control in the park areas. She indicated she knows that one of the City's main concerns is with the safety and protection of children. Official Proceedings Columbia Heights Traffic Commission October 3, 1994 Page 6 VI. Commissioner Jolly stated that there are no guarantees with stop signs. They don't prevent accidents. It was suggested that a crosswalk be installed in the area. Motion by Sturdevant, second by Jolly, to direct staff to study the intersection of Johnson St. and Innsbruck Parkway. Roll Call: All ayes. Motion by Carlson, second by Goodman, to recommend to the City Council that a stop sign be installed on Johnson St. at Innsbmck Parkway West. Roll Call: Carlson, aye; Duda, aye; Goodman, aye; Jolly, nay; Sturdevant, aye. Motion carried. Motion by Jolly, second by Duda, to direct staff to prepare a map showing park locations and existing traffic control in the vicinity of the parks. Roll Call: All ayes. OTHER NEW BUSINESS A. REQUEST FOR POLICE PATROL AT 5159 7TH ST. Mr. Paul Gustafson was present to express concern with motorists running the stop signs at the corner of 52nd Ave. and 7th St. He requested police patrol to observe the situation. Acting Police Chief Olson stated he would monitor the intersection. REPORTS A. CITY ENGINEER The December holiday meeting will be held at Tequilaberry's in Coon Rapids at 7:00 P.M. B. POLICE CHIEF None. Official Proceedings Columbia Heights Traffic Commission October 3, 1994 Page 7 III. C. COMMISSIONERS Commissioner Carlson requested lane turn signage be installed on 40th near Van Buren for the intersection at 40th and Central. Motion by Jolly, second by Duda, to install overhead signage or as an alternate curb signage on 40th near Van Buren for the approaching mm lanes at 40th and Central. Roll Call: Ail ayes. Motion by Jolly, second by Goodman, to adjourn the meeting at 9:00 P.M. Respectfully submitted, Traffic Commission Secretary CITY COUNCIL LETFER Meeting of: 0~:['- tO ~q~ AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. PARKINGcoNCEPTioNSIGNScHuRcHAT IMMACULATE '~ kI')\ DATE: 10/5/94 D Immaculate Conception Church has requested the north handicap parking sign on Jackson St. be removed and on-street handicap area begin south of the driveway. The problem is that parishioners are parking in front of the church and unloading their passengers. Staff's recommendation is that the first handicap sign be moved south of the driveway and "No Parking Anytime Except for Funerals" signs be placed from comer to first handicap sign. The "No Parking" signs on 41st Ave. would also be replaced with "No Parking Anytime Except for Funerals" signs. RECOMMENDED MOTION: Move to approve the modification of the on-street handicap parking area on Jackson St. to begin south of the north driveway for the church and "No Parking Anytime Except for Funerals" signs be placed from comer to fa'st handicap sign, based on the recommendation of the Traffic Commission. MAW:jb 94-665 COUNCIL ACTION: CITY COUNCIL LETIER Meeting of: Oe.'t'. to 'q%t AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. PARKING SIGNS AT IMMACULATE \ DATE: 10/5/94 DA CONCEPTION CHURCH ~'~ k I Immaculate Conception Church has requested the north handicap parking sign on Jackson St. be removed and on-street handicap area begin south of the driveway. The problem is that parishioners are parking in front of the church and unloading their passengers. Staffs recommendation is that the first handicap sign be moved south of the driveway and "No Parking Anytime Except for Funerals" signs be placed from comer to first handicap sign. The "No Parking" signs on 41st Ave. would also be replaced with "No Parking Anytime Except for Funerals" signs. RECOMMENDED MOTION: Move to approve the modification of the on-street handicap parking area on Jackson St. to begin south of the north driveway for the church and "No Parking Anytime Except for Funerals" signs be placed from comer to first handicap sign, based on the recommendation of the Traffic Commission. MAW:ih 94-665 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of:. AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS~ /~ ITEM: AUTHORIZATION TO INSTALL BY: M. Winson BY: NO. "DEAF CHILD AREA" SIGNS NEAR ~.'~,] DATE: 10/5/94 DATE: 4248 WASHINGTON ST. N.E. 7 ~ A request has been made by Mrs. Curtis Youngquist of 4248 Washington St. to have "Deaf Child Area" signs installed in the area surrounding her home. Her daughter is almost 5 years old and is moderately to severely hearing impaired. RECOMMENDED MOTION: Move to authorize the installation of "Deaf Child Area" signs 100' north and south of the home at 4248 Washington St. N.E. provided the Youngquists notify the Public Works Director when the signs are no longer needed, based on the recommendation of the Traffic Commission. MAW:ih 94-664 COUNCIL ACTION: CITY COUNCIL LETTER Me Ung of:. ! o ' q AGENDA SECTION: COMiVIUNICATtONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS ~/~ BY: ATE..~~ ITEM: AUTHORIZATION TO INSTALL BY: M. Winson NO. "DEAF CHILD AREA" SIGNS NEAR ~.~/~ DATE: 10/5/94 D 4248 WASHINGTON ST. N.E. 7 ~'~ A request has been made by Mrs. Curtis Youngquist of 4248 Washington St. to have "Deaf Child Area" signs installed in the area surrounding her home. Her daughter is almost 5 years old and is moderately to severely heating impaired. RECOMMENDED MOTION: Move to authorize the installation of "Deaf Child Area" signs 100' north and south of the home at 4248 Washington St. N.E. provided the Youngquists notify the Public Works Director when the signs are no longer needed, based on the recommendation of the Traffic Commission. ~IAW:jb 94-664 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/10/94 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS ITEM: APPROVAL TO CONSTRUCT DRIVEWAY BY: M. Winson A'/~"-'] ~)~:(~~ NO. ENTRANCE TO PROPOSED INDUSTRIAL STEEL DATE: 10/5/94 . BUILDING, 533 37TH AVE. 7 k 3'~ Industrial Steel, Inc. is proposing to construct a building on the north half of their lot. Access to the building would be from 38th Ave. N.E. They have requested access to the building from 38th Ave. N.E. RECOMMENDED MOTION: Move to approve the 38th Ave. driveway entrance to the proposed Industrial Steel building at 533 38th Ave. N.E. based on the recommendation of the Traffic Commission. MAW:jb 94-663 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/10/94 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS 4~ ATE~..~ ITEM: REQUEST TO INSTALL STOP SIGN BY: M. Winson BY: NO. AT JOHNSON ST. AND INNSBRUCK PARKWAY DATE: 10/5/94 D At the Traffic Commission, Mr. William Marshall of 1600 Innsbruck Parkway West presented a petition signed by local residents of the area to improve traffic control along Johnson St. bordering Mathaire Park. Mr. Marshall's request included the following specific actions: More frequent radar monitoring of motor vehicle speeds over 20 MPH. Installation of one stop sign at the intersection with Innsbruck Parkway. Installation of a "Speed Hump" at the north end of Mathaire Park. Construction of a sidewalk along side Mathaire Park to 49th Ave. The Traffic Commission agreed that the area needed to be reviewed to try to improve safety in the vicinity of the park. The Commission directed staff to study the area and prepare specific recommendations. To provide for a measure of safety until the study can be completed (Mn/DOT, Anoka County and the School District will need to be involved), the Commission recommended stop signs be installed on Johnson St. at Innsbruck Parkway. RECOMMENDED MOTION: Move to install a stop sign for southbound traffic on Johnson St. at Innsbruck Parkway and request Anoka County install a stop sign for northbound traffic on Johnson St. at Innsbruck Parkway based on the recommendation of the Traffic Commission. ALTERNATE RECOMMENDED MOTION: Move to delay installation of stop signs on Johnson St. until the Engineering Department has conducted a traffic study and provided recommendations to the Traffic Commission. MAW.'jb 94-669 COUNCIL ACTION: Columbia Heights Traffic Commission Meeting - Oct 3, 1994 RECOMMENDATION The petition by local residents concerning improved traffic control along Johnson St. bordering Mathaire Park (already signed for 20 MPH ) could most likely be satisfied by the following specific actions: · 1. More frequent radar monitoring of motor vehicle speeds over 20 MPH. · 2. Installation of one stop-sign at the intersection with Innsbruck Pky. · 3. Installation of a "Speed-Hump" at the north end of Mathaire Park. · 4. Construction of a side-walk alongside Mathaire Park to 49th Ave. Rationale for these recommendations will be presented at the Traffic Commission meeting. The "speed-hump" referred to is not intended to be a "speed-bump" similar to the "bump" on Lincoln Terrace for the past several years. The "speed-hump" concept was reported on Ch.4 (6PM news last Saturday) as having been used by the Minneapolis Public Works Dept. on a Pilot Project during the past two year. s!. The,"hum. p" is more gently sloping, flat on top, and signed These "humps" r .... - ' _ were usea m two ~ocat~ons and were successful in eoucmg speeas to an average 19 MPH without posing problems for liability or snow removal. Traffic criteria were developed for installation that are exactly the same as found alongside Mathaire Park. The City of M. inneapolis was reported as intending to install several more "speed-humps" in the future g~ven that locations selected met specific criteria. Submitted by: Bill Marshall Member, Col. Hts. Science, Technology, and Energy Commission Research Engineer (Ret.) CITY COUNCIL LETTER Meeting of: 10/10/94 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS ITEM: REQUEST FOR VARIANCE FROM VISIBILITY BY: M. Winson t'V/t~ BY: NO. ORDINANCE FOR 4602 FILLMORE ST,. AND , DATE: 10/5/94 DATE: 5100 4TH ST. The City Code contains Section 9.104(7) which restricts landscaping within a triangular area at street intersections. Part of this area usually affects private property. A copy of the City Code and a sketch is attached. In the past, comer visibility problems have been addressed on a complaint basis. Recently the Public Works Department has become more pro-active in enforcing the visibility ordinance. Landscaping which does not comply with the ordinance is being acted on as it is observed. The properties listed below have been requested to trim hedges/trees on the comers of their properties to comply with the visibility ordinance. Each intersection is a controlled intersection. The owners indicated that the landscaping has been in place for many years and there have been no complaints or accidents due to the hedges/trees. Each property owner has requested a variance from the ordinance. 4901 Washington St. NE (Owner requests this be addressed on Oct 24th.) 4600-02 Fillmore St. NE 5100 4th St. NE It is the position of the Public Works Department that hedges and trees should be trimmed to comply with the visibility ordinance. Granting these variances creates a less safe condition and will lead to enforcement problems at other intersections. 1. 4600-02 Fillmore St. NE - Jane Hatek This intersection is controlled with a four-way stop. The pine tree obstructs the visibility for southbound traffic on Fillmore St. and eastbound traffic on 46th Ave. The property owner feels that since the intersection is controlled with a four-way stop, the tree does not create a visibility problem. The Traffic Commission concurred with the property owner and recommends the City Council grant a variance from the ordinance. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of.' 10/10/94 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS ITEM: REQUEST FOR VARIANCE FROM VISIBILITY BY: M. Winson BY: NO. ORDINANCE FOR 4602 FILLMORE ST. AND DATE: 10/5/94 DATE: 5100 4TH ST. Continued - Page 2 5100 4th St. NE - Mr. and Mrs. David Soberg This intersection is controlled with stop signs on 4th St. The traffic on 51st Ave. is not required to stop. The hedge obstructs visibility for the southbound traffic on 4th St. The westbound traffic on 51st Ave. is affected to a lesser degree because the traffic on 4th St. is supposed to stop. The property owner feels that since traffic should stop on 4th St. prior to driving out onto 51st Ave., the hedge does not create a visibility problem. The Traffic Commission did not take any action on this request. RECOMM]ENDED MOTION: Move to grant a variance for 4600492 Fillmore St. NE from Section 9.104(7) of the City Code, Traffic Visibility - Street Intersections to allow landscaping not in compliance with the Ordinance, based on the recommendation of the Traffic Commission. ALTERNATE RECOMMENDED MOTION: Move to deny the variance request for 4602 Fillmore St NE from section 9.104(7) of the City Code, Traffic Visibility - Street Intersections. RECOMMENDED MOTION: Move to grant a variance for 5100 4th St. NE from Section 9.104(7) of the City Code, Traffic Visibility - Street Intersections to allow landscaping not in compliance with the Ordinance. ALTERNATE RECOMMENDED MOTION: Move to deny the variance request for 5100 4th St. NE from section 9.104(7) of the City Code, Traffic Visibility - Street Intersections. MAW:jb 94-667 Attachment COUNCIL ACTION: 9.104 (7) Traffic Visfbilt,~j - Street Intersections On the corner l~ts within the required front yard, no planting or construc- t. 947, el- tion /~ excess of 30 inches above the abutting curb line shall be permit- .t/vi te~t wi~Bt~ a triangular area as defined as follows: beginning at the in- 1/81 tersec:to~ of ~he projecte~, curb line of' Cvo intersecting streecs, thence 30 feeC along one curb line, Chance diagonally to ·'point 30 feet from the po/nc of beginni~.g on ~he ocher curb linej thence co. poinC of beginning. Traffic ¥isfbilf=~ - Street ·nd A!le~ Intersections (Drd. 1023, afl. At all entrances from public alleys onto public streets and within the required fronC anti side or rear yard, no plantinS or construction in excess of 30 inches above the abutting curb line shall be permitted within · triangular area fined as follows: beginning aC the point of intersection of ~he pro, cc=ion of ~he a!l~y right-of-way and ~hebsck of the street curb, thence 15 feet alon~ one curb line, thence ~iagonally to a point 15 feet along the alley right4f- wa~or of :he projection of the alley righC-of-~ay fxom ~h~ point of beginning, thsnce along said alley rixhC-of-~ay or o£ ~he pzo~ection of' the alley ~ight- of way to the poin~ of beginning. - 294 - CitY OF COLUMBIA HEIGHTS TRAFFIC VISIBILITY - STREET INTERSECTIONS ORDINANCE 947' 30' ~A(~K OF CURB PROPERTY LINE NO PLANTINGS OR CONSTRUCTIOI" IN EX~ESS OF 30" IN HEIGHT ALLOWED WITHIN BORDERED AREA CITY COUNCIL LETTER Meeting of: October 10, 1994 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: Ci~TY--MANAGER'S NO: 7 CITY MANAGER'S APPRO~L~ ITEM: ESTABLISH JOINT MEETING OF CITY BY: PAT HENTGES BY: COUNCIL/CABLE COMMISSION ~ { DATE: 10-6-94 DATE NO:/ The City's Cable Attorney and City Staff recently met with representatives of Meredith Cable to discuss details of the settlements of the rate dispute currently under consideration with other Meredith Systems and to discuss additional issues of concern unique to the City of Columbia Heights. As a result of these discussions, staff recommends a joint meeting of the Columbia Heights/Hilltop Cable Communication Commission and the City Council. Staff recommends the joint meeting occur at the commission's next regularly scheduled meeting which is Thursday, October 20, 1994, at 7:30 P.M. in the City Hall Conference Room. RECOMMENDED MOTION: Move to establish Thursday, October 20, 1994, at 7:30 P.M. as a joint meeting of the Columbia Heights/Hilltop Cable Communications Commission and City Council. COUNCIL ACTION: P GITY COUNGIL LETTER Meeting of: October 10, 1994 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 8 CITY MANAGER' S APPRO~VAL ITEM: AWARD OF FIRE PUMPER BID BY: PAT HENTGES BY: NO: 8A DATE: 10-7-94 DATE'~~ The City of Columbia Heights received two bids for a 1250 GPM Class A Fire Pumper. North Central Fire Equipment, d/b/a Luverne, submitted a bid of $226,963, and General Safety Equipment Corporation submitted a bid of $239,810. A review of the proposals revealed approximately 61 exceptions, omissions, and errors in the submittal of the North Central Fire Equipment/Luverne bid, as opposed to 4 errors submitted by General Safety Equipment Corporation. In analyzing the bids, you are referred to the attached first page of the specifications. Under General Requirements, it indicates that the underlined paragraph indicates that exceptions to the specifications should be listed as to page number and paragraph. Failure to provide the required exceptions list with the bid proposal will be cause for rejection of that proposal. As I've stated, the Luverne bid listed only seven exceptions, yet in discovery 61 exceptions, omissions, and errors were found, including a submission of $3.5 million in insurance coverage, as opposed to the $5 million as requested. Subsequently, Luverne has submitted a revised insurance certificate, and has attempted to revise their proposal by submitting clarifications or revisions to their original submittal. The specifications do not provide for further revisions or alterations to the proposal once it has been submitted. Logic tells us, however, a bidder may clarify unclear language, but cannot offer alternative changes to their proposed method of construction. Based upon the errors, omissions, and extent of exceptions, it would be our recommendation to declare the bid of North Central Fire Equipment, Inc. non-responsive, and accordingly award the bid to the next lowest, responsible bidder of General Safety Equipment Corporation. RECOMMENDED MOTION: Move to declare the bid of North Central Fire Equipment, Inc. d/b/a Luverne, as non-responsive, and award the bid for a 1250 GPM Class A Fire Pumper to General Safety Equipment Corporation in the amount of $239,810, with the purchase funded from Capital Equipment Replacement Fund 431-42200-5150. ALTERNATE MOTION; Move to reject the bids for a 1250 GPM Class A Fire Pumper and re-direct staff to prepare and present a new specifications to the City Council for approval. COUNCIL ACTION: Submittal: · Columbia Heights Bid Specifications - Previously Submitted · City Attorney Letter - Attached · Copy of General Requirements - Attached · General Safety Equipment Corporation - Truck Drawing Previously Submitted · ' Luverne Truck Drawing - Previously Submitted · Luverne Clarification Letters - Previously Submitted · Luverne Bid- Attached · Luverne'Bid Exceptions - Attached · General Safety Bid - Attached Attachment A Luverne Fire Apparatus Company Items of Non-Compliance to CHFD Specifications 1. Page 1 of specification: States that exceptions can be taken if they are listed by page number and paragraph for evaluation. Although a few exceptions are listed in the bidders clarification section, the list is less than complete after our comparison to the published specifications. Full compliance to this request is required of all bidders. 2. Ten (10) locations where this type of apparatus has been delivered, and in service for at least fifteen (15) years. Answered "See detailed list of Luverne Customers in "Brochures" section of this bid book". Upon investigation, only two 4-door stretched coach cabs have been built by Luverne. 3. Page 2 of specification: Bid was not submitted in sequence with specifications for ease of evaluation as requested. Specifications state that if this requirement is not met bid will be immediately rejected. 4. Page 2 of specification: Specifications require a minimum $5,000,000.00 liability insurance policy to be provided by the bidder. $3,500,000.00 of liability insurance was provided. Specifications state that No Exceptions are allowed to this requirement. See Page 19, Luverne See Bid Bond, General 5. Page 5 of specification: DESIGN REQUIREMENTS: States that all bidders are expected to provide radius front compartment corners, sloped rear beavertails, hosebed access steps, and compartmentation as stated. This requirement is not met. See Clarification Sheet, Luverne See Page 20 and 21, General 6. Page 6 of specification: Compliance with published specifications is key point when analyzing the bid response. 7. Page 7 of specification: A Certified noise level test with documented results provided to the Fire Department is required with No Exception. This test is not provided. NFPA 1901 requirement. 8. In the Questionnaire Forms included with the specifications, several questions were left unanswered. After evaluation, the following questions were answered incorrectly. 1. Pump shift and lights provided as specified? Answered yes, should be no. Electric shift with manual override was specified, and air shift was proposed. 2. Are all pump suctions provided as specified? Answered yes, should be no. Different valves, controls and actuators are proposed than were specified. 3. Are all pump discharge valves provided as specified? Answered yes, should be no. Valve sizes have been changed in various locations from what was requested. 4. Locking type discharge controls provided as specified? Answered "yes Akron tork-lok" This is a valve, not a locking type control as specified. See Page 14, Luverne See Page 10, General 5. Discharge controls aligned as specified? Answered yes; should be no. Did not use gauge size specified, size used is smaller so as to fit into their compartment space. 6. Chassis preparation completed as specified? Answered yes, no reference is made to caulking chassis components, painting f=ame rails, axles, and relocating components as required. No Reply, Luverne See Page 16 & 17, General 7. Apparatus subframe constructed as specified? Answered SEE LUVERNE SUBFRAME SECTION IN SPECIFICATIONS. Upon inspection of proposal, subframe is listed as standard angle iron steel, multi-section. Then is later listed as 3/16" stainless steel, then later as 12 gauge stainless steel. Page 29 & 30, Luverne See Page 16, General 8. Subframe caulked as specified? Answered yes, should be no. No Reply, Luverne See Page 16 & 17, General 9. Subframe primed, painted and undercoated as specified? Answered yes, should be no. As per the proposal, the subframe is primed only. No Reply, Luverne See Page 17, General 10. Is the hosebed layout and capacity as specified? Answered yes, should be no. Hosebed height, width, and capacity is listed differently from specifications in the bidders proposal, and on the blue print drawing provided with the proposal. See Page 26, Luverne See Page 18, General 11. Is all compartmentation provided as specified? Answered yes see details, should be no. The height, width, depth, and layout of all compartments listed are not provided as specified by the Fire Department. See Page 30, Luverne See Page 20, General 12. Are the rear compartments sloped down and outward, providing compartment storage space within the rear beavertails? Answered yes, should be no. There are no beavertait compartments provided as specified. See Page 32, Luverne See Page 20, General 13. Radius front compartment corners provided? Answered yes, should be no. Front compartments have sharp 90 degree 2 !4. Rubrails caulked as specified? Answered yes, should be no. Rails are extended 1-1/2" away from body. See Page 34, Luverne See Page 25, General 15. Are all compartment shelves provided as specified? Answered yes, should be no. Though the correct number of shelves are provided, they are not constructed or held in place as specified. Shelves were also to be Polane spatter painted which is not listed in the proposal. See Page 32, Luverne See Page 22, General 16. Does each locking door have a lock at the top and bottom of the door as specified? Answered yes, should be no. Door latches proposed are single point style, locking on a single point in the center of the door, rather than at the top and the bottom of each door. See Page 29, Luverne See Page 23 & 24, General 17. Do all door locks have a timing device which can adjust the locks without disassembling the door as specified? Answered yes, should be no. No reference to exterior latch timings devices are listed in the proposal, nor are they even available for the type of locks proposed. See Page 29, Luverne See Page 23 & 24, General 18. Doors locks not provided on the free door as specified? Answer; both doors lock. In the specifications having an interior lock on a free swinging door is strictly prohibited due to a firefighter having to unlock two doors to access a compartment. See Page 29, Luverne See Page 23 & 24, General 19. 3 1/2" full flow suction valve provided? Answered yes, should be no. Valve proposed is a 3" ID ball with 3 1/2" end fitting. This is not a 3 1/2" full flow ball valve as requested for improved water flow from the water tank to the fire pump. See Page 14 & 15, Luverne See Page 29, General 20. Tank to pump valve provided with spring loaded seals specified? Answered yes, should be no. Valve proposed is an Akron valve. Spring loaded seals are not available with this valve. An Akron valve has to be disassembled to adjust the seals, creating more maintenance. 21. Chrome plated brass ball provided in tank to pump valve? Answered yes, should be no. Valve proposed has a plastic ball which the specification states is not acceptable. 22. Screw type tank fill valve provided as specified? Answered yes, should be no. A push-pull valve is proposed which does not allow for easy metering as required with a pump cooling valve. See Page 17, Luverne See Page 10, General 23. DO your answers on the Questionnaire Forms coincide with what is proposed on your Bid Proposal Forms? Answered yes, should be no. While evaluating the proposal several answers are obviously .incorrect and misleading. 24. Do you understand that no exceptions are allowed relating to the make and model of fire pump, valves, plumbing, gauge and types of materials, size of compartments, or overall design features of the apparatus? Answered "Understand the wording in the specifications published". 25. Is your Bid submitted in sequence to our specifications? Answered "Not possible to follow because disjointed in some areas". This indicates that the bidder was unwilling to do the work required to make a proper proposal to the Department. The specification clearly states that this is a strict requirement of the specifications, and bidders not willing to follow the specifications with their proposal will be IMMEDIATELY rejected. 26. Have you included a CAD produced blueprint drawing of the exact apparatus being proposed? Answered yes, should be no. Drawing submitted with the proposal is much smaller than specified. Scale listed is 1--40~ which makes it very difficult to determine some of the sizes and locations of components on the drawing. 27. Will an officer of the manufacturing Company being proposed sign this questionnaire form? Answered "No, not enough time available". This bidder was allowed the same amount of time as all other bidders. It is our feeling that the reason the form was not signed by an officer of the Company is that so many incorrect answers are listed that an officer from the Company would not sign it. After evaluating the Questionnaire Form responses to the bidders proposal, it appears there are numerous questions that have been answered incorrectly. The bidder makes reference that the Questionnaire response can be misleading. It appears from the bidders answers that they are misleading. 9. Page 21 of specification: Request is made for a large external transmission filter and cooler. No Reply, Luverne See Page 5, General (Chassis Specs) 10. Page 22 of specification: Magnetic drain plugs in engine crank case, rear axles, automatic transmission, and pump transfer cases shall be provided. No Reply, Luverne See Page 2, General (Chassis Specs) 11. Page 22 of specification: Request is made for a fuel water separator to be provided. Bidders response is for a water-in-fuel indicator. See Page 59, Luverne See Page 4, General (Chassis Specs) 12. Page 23 of specification: Request is made for all auto-reset circuit breakers to be provided on the chassis. No Reply, Luverne See Page 4, General (Chassis Specs) 13. Page 23 of specification: Request is made for (4) 12 volt 900 CCA batteries to be provided. Bidder lists three batteries in one section, and four batteries in another section of the proposal. See Page 41, Clarification #1, See Page 4, General and Page 57, Luverne (Chassis Specs) 14. Page 23 of specification: Request is made for halogen headlights to be provided. Bidder is providing standard bulb head lights. No Reply, Luverne See Page 4, General (Chassis Specs) 15. The front and rear chassis tires are to be the same size, 11R22.5. The bidder has proposed larger, 12R22.5 tires on the front of the vehicle. See Page 58, Luverne See Page 5, General (Chassis Specs) 16. Page 26 of specification: A chassis cab heater and air conditioning unit is specified. No Reply, Luverne See Page 3, General (Chassis Specs) 17. Page 26 of specification: Intermittent windshield wipers are required. See Page 59, Luverne See Page 3, General (Chassis Specs) 18. Page 27 of specification: Two "Fire Type", stuttertone, air horns shall be provided and recess mounted in the front bumper extension. Horns proposed are installed above the bumper extension and subject to damage when the front supply or discharge hose lines are activated. See Page 47, Luverne See Page 5, General 19. Page 27 of specification: Require two spotlights to be provided and installed as high as possible on the windshield posts, one each side. The spotlights are mirror mounted according to the bidders proposal. See Page 47, Luverne See Page 33, General 5 20. Page 28 of specification: A minimum of 11 inches shall be provided between the rear most door jam and the back of the chassis cab to accommodate SCBA seating without pushing rear seat forward into the rear door opening. Though the proposal indicates that this feature will be provided, the blue print drawing depicts the opposite. It is our understanding that the bidder has never provided this feature on any 4-door cab conversions they have provided. See Page 56, Luverne See Page 2, General 21. Page 28 of specification: Require the use of new factory crossmember supports under the rear of the chassis cab after conversion of the four-door cab. This feature is not provided. Requires that all hardware and frame supports for the chassis cab be purchased from the chassis manufacturer for ease of replacement if required. The bidder has indicated that they are fabricating all parts required, which will limit the potential availability of future repair parts. See Page 55, Luverne See Page 2, General 22. Page 29 of specification: The entire top and bottom side of the cab floor is to be primed and painted. The floor shall then be undercoated and overlayed on the inside surface with .125 aluminum treadpiate material. The overlays cover the entire floor of the chassis cab including the fire wall. These features are not included in the bidders proposal. See Page 54, Luverne See Page 2, General ~ 23. Page 29 of specification: A full width rear bench seat riser is to be fabricated and installed in the rear cab area. Seat riser shall provide mounting surface for three firefighter seats. The bidder is proposing a bench seat in the rear rather then the requested (3) individual seats. See Page 56, Luverne See Page 3, General 24. Page 31 of specification: Require for Underwriters Laboratories Incorporated to test the completed truck as per NFPA 1901 standards. The bidder states they will provide a third party test, no reference is made to ULI performing this procedure. See Page 6, General 25. Page 32 of specification: Pump pressure shall be controlled by a Pressure Sensitive Governor controlled at the pump operators panel. The system controls engine RPM electronically and senses pump pressure making adjustments as required. The bidder has proposed a standard relief valve system using a vernier hand throttle to control the engine RPM from the pump operators panel with a description stating that the relief valve controls are at the pump operators panel. A reference is then made that a digital read display at the pump operators panel is provided. System proposed is not what was specified. See Page 23, Luverne See Page 8, General 26. Page 32 of specification: The pump shift shall be electrically operated and shall incorporate a standard automotive shifting mechanism for ease of maintenance and parts availability. A manual or air operated pump shift is not acceptable. The bidder has proposed an air operated pump shift which is not acceDtable. See Page 9, Luverne See Page 7, General 27. Page 34 of specification: Suction intakes- The right side 6" intake is to be provided with a handwheel operated Grinnell brand butterfly valve. The bidder has substituted a Hale brand which is air operated. Air operation is not acceptable to the Department. See Page 12, Luverne See Page 9, General 28. Page 34 of the specification: The left side 6" intake was to be provided with a cap only. No valve was to be provided. The bidder is providing a valve with an air operator. See Page 12, Luverne See Page 9, General 29. Page 34 of specification: The front suction intake is to be provided with the same type of handwheel operator valve as the side intake. The bidder is providing air operated valve on this intake which is not acceptable. See Page 12, Luverne See Page 9, General 30. Page 34 of specification: References are made by the bidder that the controls for the suction intake valves are at the pump and operators panel, however the bid later states that the controls are located adjacent to the valves at their locations. See Page 12, Luverne See Page 9, General 31. Page 34 of specification: Each gated intake shall include a 1/4 turn cast bronze drain valve complete with chrome plate bronze ball, reinforced teflon seals, and blow out proof stem rated to 600 PSI. The bidder has proposed push/pull drain valves which contain o-rings and are not acceptable. No Reply, Luverne See Page 8, General 32. Page 35 of specification: Five 2 1/2" gated discharge outlets shall be provided. Discharges shall include easy operated ball valves with spring loaded self adjusting seals, chrome plated brass balls, and 1/4 turn bronze flange mounted drain valves with chrome plated oval shaped handles. The discharge valves proposed by the bidder do not meet this criteria and are of lessor value. 33. Page 35 of specification: Valves using plastic balls, or having non-self adjusting seals are not acceptable. The bidder has proposed valves with plastic balls and seals which require adjustment. See Page 10, General 34. Page 35 of specification: Valves to be operated using Class One chrome plated locking "T" handle controls. The bidder has proposed locking handles in one section, and locking valves in another section. 35. Page 35 of specification: 2 1/2" discharges are to be located, two on the right side pump panel, two at the rear of the body, and one to be used for a front bumper line. The bidder has proposed to use a 2" valve and plumbing for the specified front bumper line which is smaller than desired, and obviously less expensive. See Page 15, Luverne See Page 11, General 36. Page 35 of specification: One 3 1/2" size gated Master discharge outlet shall be provided and mounted on the right side pump panel. Though the bidder has included a discharge at this location, however the valve, though listed as 3 1/2", is a 3" size with 3 1/2" end fittings. This valve will not provide the water flow that is required from the master discharge. 37. Page 35 of specification: Valve shall be located within the heated pump compartment. Valves using plastic balls, or having non self-adjusting seals, are not acceptable. The valve proposed does not meet these requirement. It has a plastic ball and requires manual seal adjustment. 38. Page 36 of specification: One 3 1/2" size gated deck gun discharge shall be provided. Outlet shall include worm gear actuated handwheel operated ball valve. The bidder has provided a deck gun outlet, however the valve used is only 3" in size. The valve again has a plastic ball and manual adjusting seal. See Page 14 & 15, Luverne 39. Page 37 of specification: A 3 1/2" diameter liquid filled pressure gauges shall be provided for all discharge outlets. The bidder has substituted less expensive 2 1/2" diameter gauges which are more difficult to read during pump operations. See Page 22, Luverne See Page 13, General 40. Page 38 of specification: The pump control handle rods are to be cadium plated for corrosion resistance. No reference is made by the bidder that they are in compliance to the requirement. We suspect that these rods are not plated as specified to deter corrosion. No Reply, Luverne See Page 14, General 41. Page 39 of specification: The area above the pump compartment is to be recessed to a depth of approximately 20", providing an open well storage compartment. The primary use of the compartment is storage of 5 gallon pails of foam concentrate. A hinged cover is to be provided. The bidder has proposed a 12" deep compartment with cover. The items to be stored in this area of the truck will not fit in the size of compartment as provided. See Page 22, Luverne 42. Page 40 of specification: Exhaust pipe angled to work with the present in-station exhaust system piping per Fire Department specifications. No reference is made to meeting this requirement. 43. Page 43 of the specification: Four main hosebed dividers are to be provided, of aluminum material, formed with triple breaks for strength and be provided with stainless steel deflectors at the end where hose is pulled from the bed. The proposal is for aluminum dividers. However they are not constructed in compliance with the specifications. Dividers are single sheet with no formed ends or deflectors and appear to rely on the hose in the next bed for strength. See Page 26, Luverne See Page 19, General 44. Page 44 of the specification: The front bumper discharge line is to be plumbed using 1200 psi hose from the 2 1/2" discharge valve to the outlet swivel. No Reply, Luverne See Page 11, General 45. Page 44 of specification: The front bumper hosewell designed to hold 25' of LDH hose for the front suction is specified to have a cover. See Page 12, Luverne See Page 10, General 46. Page 44 of the specification: Rear side compartments shall slope down and outward providing additional compartment space, and sloped hosebed access step mounting surface. The bidders proposal does not provide this feature. The blue print drawing indicates a flat vertical surface. The compartment dimensions listed also indicate that no sloped rear compartments are provided. As proposed, the rear hosebed access steps are mounted vertically, making it nearly impossible to climb to the topside of the body in a safe manner. 9 47. Page 45 of specification: Overlays shall be caulked around all edges to prevent moisture entering between overlays and body side. NO Reply, Luverne 24, General 48. Page 45 of specification: A radio compartment shall be provided and installed, recessed in the upper left front compartment corner for radio mike and speaker. The bid proposal is for a compartment to be provided, however the compartment is located above the pump operators panel, approximately 8 feet above ground level. 49. Page 45 of specification: The right and left body sides shall be built 66" above runningboard level. The proposed body by the bidder does not meet this criteria. In the body section of the bidders proposal, several numbers for the dimension of the body proposed are listed, however the numbers provided do not add up. The specified compartment side depths were 18" in the upper section and 28" in the lower sections. The bidder is proposing 25" deep compartments on both sides of the body. The bidder then states the main hosebed will be a minimum of 69 1/2" wide. This would create an overall body width of 119 1/2". Federal Highway Standards only allow a maximum width of 102". The specifications request 101" width. Additionally, the blue print show the body as 99" wide, the main hosebed as 43 3/4" wide. The rear face compartment is listed as 43 3/4" wide with a 44" wide door- this is not possible. The Departments specifications call for one set of numbers, the proposal is for another set of numbers, and the blue print reflects another set of numbers. The body configuration proposed by the bidder does not meet the criteria set forth by the Fire Department. 50. Page 46 of specification: Two right side compartments are to be provided above the rear wheels, one on each side of the specified ladder storage rack lift assembly. The proposal is for one compartment to the rear of the ladder lift assembly- this is shown in the blue print. The proposal lists the compartment larger than the blue print. Later in the specification reference is made to two compartments. 51. Page 47 of specification: Request is for polished aluminum drip molding to be provided above all compartment doors to prevent water from entering the compartments. The bidder states that these will be provided. However after further review of the proposal, the bidder is proposing forming the top aluminum treadptate overlay over the side of the body to act as the drip molding. This was listed in the specifications as not acceptable. Additional, since the body proposed is 75" high with 62 1/2" doors, the drip rail will be 12 inches above the door opening which will not prevent water entering compartment. 10 52. Page 48 of specification: States; Lighter gauge shelves, or shelves without the triple formed breaks are not acceptable. The proposal is for shelves formed up with a lip, rather then down for a smooth surface as specified. 53. Page 48 of specification: Ail compartment shelves are to be adjustable using extruded aluminum "C" channel tracks at all four corners of each shelf. Though the shelves proposed by the bidder are adjustable, only one track is provided on each end. Request that tracks be provided on all four corners to support the shelf equally under a heavy load. 54. Page 49 of specification: Each locking compartment door is to be furnished with a large stainless steel spring loaded D-handle latch with Eberhard brand rotary slam locks provided at the top and bottom of the door. The bid proposes one lock per door (vs. two), and chrome plated D-handles in lieu of stainless steel as requested. The proposed features of the bidder are specifically listed as being NOT ACCEPTABLE. 55. Page 56 of specification: A single pivot point ladder rack is to be provided. Rack shall be designed so that it will clear the compartment doors with the doors in the open position when ladders are being raised and lowered. Ladder rack proposed by the bidder is provided with an interlock device preventing ladder rack from operating when the compartment doors are open. This is not in compliance with the specifications. 56. Page 56 of specification: Successful bidder shall install Department provided radio, to be recess mounted in the electrical console, and install remote speaker and mike at pump operators panel. No Reply, Luverne See Page 31, General 57. Page 58 of the specification: A 110 volt Kussmaul battery charge and air compressor are to be installed using an AUTO-EJECT shoreline connection. The bid proposal does not include the auto-eject shoreline plug. No Reply, Luverne See Page 33, General 58. Page 59 of specification: Ail circuit breakers provided with the on-board generator system are to be GFI type circuit breakers. NO EXCEPTIONS. The bidders proposal is for standard breakers which are unsafe, and do not meet requirements of the specification. See Page 48, Luverne See Page 34, General tl 59. Page 61 of specification: Calls for the chassis cab to be rust-proofed with Ziebart of equal material. See Page 51, Luverne See Page 36, General 60. Page 61 of specification: mylar coated gold leaf lettering shall be provided on the cab doors. Bidder has proposed gold leaf Scotchcal stick-on letters. Scotchcal is a gold colored film, not gold leaf as specified. See Page 51, Luverne See Page 30, General 61. Page 63 of specification: Misc. small tools and equipment furnished by the Department shall be mounted in compartments per Fire Department designation. Bidder to provide appropriate brackets. No Reply, Luverne See Page 38, General 12 LUVERNE FIRE APPARATUS .CO., LTD. 1209 E. BIRCH ST., BRANDON, S.D. 57005-2003 (605) 562-2300 FAX (605) 582-7236 USA WATS: 1-800-621-0243 August 30, 1994 City of Columbia Heights 590 - 40th Ave., N.E. Columbia Heights, MN 55421 Luverne Fire Apparatus Co., Ltd. and North Central Fire Equipment, Inc. formally propose to manufacture and furnish to you, subject to your acceptance of this proposal and proper execution~ of the contract, the following apparatus and equipment to be built in accordance with the attached specifications. One LUVERNE Commander II Fire Apparatus mounted on a 1995 Ford LS9000 chassis per enclosed specifications: $ 226,963.00 Delivery is to be made subject to all clauses of the contract within 210 - 270 calendar days from acceptance of the contract by LUVERNE FIRE APPARATUS CO., LTD. Alternate delivery time available, please contact factory for details. LUVERNE reserves the right to withdraw this proposal if not accepted within 30 days from the above date. Respectfully submitted, Steven A. Harris Apparatus Sales Engineer SAH/pne "QUALITY FROM FRAME TO FINISH" OPTION TO SPECIFICATIONS COLUMBIA HEIGHTS, MN. If the department chooses to pay for the chassis upon delivery to the Luverne Fire Apparatus manufacturing facility, a deduction may be taken off of the total bid price. Deduct $..1,878.00 No transmission retarder option available at this time. CLARIFICATIONS AND EXCEPTIONS TO CHASSIS SPECIFICATIONS COLUMBIA HEIGHTS, MN. There shall be three (3) 625 CCA batteries furnished with the chassis in lieu of the Four (4) as specified. Moto mirrors will be supplied on the chassis. The front GVWR will be 14,400# in lieu of the 14,600# as specified. Compartment lights will be Arrow brand in lieu of Truck Lite specified. CLARIFICATIONS continued: SERVICE: Service: Luverne factory located at Brandon SD. A service center authorized for Hale pump service Emergency Apparatus Repair .204 Srd Ave. SE New Brighton, MN 55112 PRE-CONSTRUCTION CONFERENCE & INSPECTION: Pre-Construction Conference and Inspection trips will be provided as specified and Luverne encourages such trips. Ground transportation will be provided from Columbia Heights to Brandon South Dakota. Motel accomodations and meals will be provided if fire department members desired to remain in Brandon overnight. CHASSIS: A Ford LS 9000 chassis is bid. CREW CAB: Luverne's method of construction of a crew cab on the Ford chassis is fully documented in Luverne specifications and may differ in some details from the method of construction done by the manufacturer who provided the Columbia Heights specification wording. FIRE PUMP: Specification allows for "approved equal" to Waterous pump. Pump bid is Hale QSG-125, 1,250 gallon per minute, single stage fire pump. The details of construction of a Waterous pump which are spelled out in the Columbia Heights specifications, are not necessarily the construction methods of a Hale pump. The two products are different in construction and operation. Some of the differences are as follows: ~Hale pump is gear driven. Waterous is chain drive. Hale pump body and related parts are of fine 9rain alloy cast iron with minimum tensile strength of 30,000 PSI. moving parts in contact with water are of high quality bronze or stainless steel, AS SPECIFIED. All Hale pump impeller is of hard, fine grain bronze of the mixed flow design, accurately machined, hand-ground and individually balanced. The vanes of the impeller intake eyes are hand ground and polished to a sharp edge, and are of sufficient size and design to provide ample reserve capacity utilizing minimum horsepower. Hale pump body is horizontally split, on a single plane, in two sections, for easy removal of entire impeller assembly including wear rings and bearings from beneath the pump without disturbing piping or the mounting of the pump in chassis, AS SPECIFIED. Hale pump shaft is heat-treated, electric furnace, corrosion resistant, stainless steel which is super finished under packing with galvanic corrosion (zinc separators in packing) protection for long shaft life. The pump shaft is sealed with douyble lip oil seal to keep road dirt and water out of the drive unit. The pump shaft has only one packing gland locted on the inlet side of the pump. It is of a split design for ease of repacking. It is a full circle threaded design to exert uniform pressure on packing and to prevent "cocking" and : uneven packing load when it is tightened. It is easily adjusted by hand with rod or screw driver with no special tools or wrenches required. The packing rings are of a unique, permanently lubricated, long life graphite compo- sition and have sacrificial zinc foil separators to protect the pump shaft from galvanic corrosion. The pump shaft is rigidly supported by three (3) bearings and supported close to the impeller for minimum deflection. One high lead bronze sleeve bearingis located immediately adjacent to the impeller (on the side opposite the drive unit). The sleeve bearing is lubricated by a force fed, automatic oil lubricated oil design, pressure balanced to exclude foreign material. The remaining bearings are heavy duty, deep groove ball bearings in the gearbox which are splash lubricated. The Hale "Auto-Lube" sleeve bearing system is an ingeniously simple pumping arrangement built into the main pump shaft which continuously pumps oil through the bearing. A unique pressure balancing system always keeps the oil pressure inside the sealed bearing slightly higher than the water pressure outside - whether on a high pressure hydrant, drafting or relaying. Dirt and water are forced away from the shaft, displaced by the lubricant at the seal point. This results in longer life for shaft, seal, bearing, packing, impeller and clearance rings. The Auto-Lube system permits a much shorter pump shaft with the bearing support literally inside the pump, close to the impeller. A shorter shaft provides minimum shaft deflection which reduces wear on all internal components - shaft, impeller, wear rings and bearings, resulting in LONGER PUMP LIFE. Impeller clearance 'rings are bronze, easily renewable with- out replacing impeller or pump volute body, and of wrap around double labyrinth design for maximum efficiency. Halel's state of the art Wrap-Around Clearance Ring has been an integral part of the Hale Midship Pump design for over 20 years with overwhelming success. The pump drive unit is cast and completely manufactured at Hale factory and is of sufficient size to withstand up to 16,000 lbs. ft. of torque of the engine in both road and pump operating conditions. Hale gearbox drive shafts are of heat treated chrome nickel steel and at least 2 3/4" in diameter on both input and out- put drive shafts. All Hale gears, both drive ~nd pump, are of highest quality electric furnace chrome nickel steel. Bores are gound to size and teeth integrated, crown shaved and hardened to give an extremely accurate gear for long life, smooth, quiet running and high load carrying capability. The drive unit is equipped with an air power shift. The shifting mechanism is a heat treated, hard anodized alum- inum power cylinder with stainless steel shaft. An in-cab control for rapid shift is provided that locks in road or pump with a locking collar. Hale's spur gear design has over 75 years of success in mid- ship pump design. Spur gear has proven to be the most effective, long lasting, reliable, low maintenance drive design in the world. By design it requires no extra oil pumps or strainers as in chain drive. P.33 PUMP SUCTIONS All valves used by Luverne are Akron Brass. The suctions will have Hale air operated butterfly valves in lieu of Grinnell valves. Valves are "slow-close" type and located inside heated pump compartment. P.42 Method of body construction and assembly is spelled out in Luverne specifications. P.45 Compartment sizes and configurations may differ slightly. See Luverne diagram and specifications for reference. P.49 Flush type doors shall be used in the body and have Hanson #79L non-directional, bent D-ring type handles. There shall be a Hanson #459 rotary double catch latch furnished on all doors. The free door on double door compartments shall have a latch on the inside of the door. QUESTIONNAIRE The questionnaire included with the Columbia Heights specifi- cations is included. It is recognized that this questionnaire has been developed to follow the details of fire apparatus cons- truction of one manufacturer. If used as a bid evaluation tool it can be very MISLEADING because a NO answer to a question may imply that the bidder is not following Columbia Heights specifi- cations when the INTENT of the specifications is certainly being followed to provide a quality fire apparatus. With that understanding, the questionnaire is completed as accurately as is possible. F~t ! BRRNR GUZY 10. ?. 1994 16:45 P. 1 TO: FROM: RE: DATW.: PAT HENTGES JIM HOEFT FIRE TRUCK BIDS October ?, 1994 MEMORANDUM Post-It"' Fax Note ;'671 Concern has been expressed regarding the award of the fire truck contract. Specifically, there is concern with the bid of Luverne Fire Apparatus Company, which bid is the lowest as far as cost but also contains over 60 exceptions/non-responses to the advertised specifications. What options are available to the City in this circumstance? Before I outline the options available, I would like to spend a moment covering the law that surrounds bidding in general. I do not think it is necessary for me to review all the essentials of competitive bidding, but rather limit my comments to certain essential features. After the advertisement for bids, the preparation of the bid then followm by those who desire to compete, and in order to receive consideration they must conform to the advertisement and specifications on file and be clear and definite so that the city can determine from the bid exactly what the bidder proposes to do and the price. All parties having the ability to perform the advertised contract should be allowed to compete freely without any unreasonable restrictions. The City may however, without .violating the rule requiring freedom of competition, insert proper conditions in its proposal for bids, and the bidders are bound to observe them. Thus, the City may make remtrictions as to the kind and quality of the material to be used without infringing the rule requiring freedom of competition. The City is not required to prepare specifications so that every manufacturer of the type of equipment involved can meet the competitive price of every other manufacturer. In other words, specifications are not illegal merely because they tend to favor one manufacturer over another. The awarding of the contract must be in accordance with the terms of the advertisement and pecifacations, and the contract given to the lowest re~pon~ible bidder who complies with the advertised proposal. When essential information is missing from a bid when it is opened, it may not be supplied then or thereafter by a private understanding between the bidder and the City or by submitting an amended bid after the opening of all bids. Likewise, after a bid has been properly submitted and opened, or after the time for receiving bids has expired, no material change in the terms of the bid can be made. In determining whether the FROM BRRNR GUZV 10. ?.1994 16:46 P. 2 noncompliance constitutes a material irregularity, the courts have applied two criteria. First, would the waiver of the irregularity deprive the city of its assurance that the contract will be entered into, performed and guaranteed according to its specified requirements, and second, whether the irregularity or variance would give the bidder a substantial advantage over other bidders, and thereby restrict or stifle competition. By its nature, competitive bidding does not contemplate the continuous bargaining that is the hallmark of negotiated contracts. Instead, a bidder is expected to submit its best offer and either stand by it or, after the bid period has expired, withdraw the bid and withdraw itself from competition. Thug, the City may not allow a individual bidder to modify its bid in a way that would affect the competitive character of the bidding and give that bidder a substantial advantage or a benefit not enjoyed by the other bidders. A contract shall be awarded to the "lowest responsible" bidder, and this means the lowest responsible one who complies with all the requirements of the specifications, in determining the question aL to who is the lowest responsible bidder, the quality of the commodity to be furnished, as well as the price of it, is to be taken into consideration, and a bid which is low in price may be rejected if the material to be furnished is not of the type or quality specified. Since the city has the authority to reject ali bids, the contract need not be let to the lowest bidder. In such case the lowest bidder does not obtain a vested or property interest in the contract merely by reason of the fact that it submitted the lowest bid. In short, the Court should not disturb the City's determination of whether the apparent low bidder is responsible unless the decision is arbitrary and capricious. Although the decision to reject the low bid must be reasonable, the single most important requirement is the good faith of the officials charged with executing the legal requirements. Therefore, in my opinion the options available to the City are: - move to reject all bids and readvertise; move to reject the bid of Luverene based on numerous exceptions and omissions material to the specifications, and award the contract to General Safety as the low responsible bidder. CITY COUNCIL LETTER Meeting of: 10/10/94 AGENDA SECTION: oLD' BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. ,8 PUBLIC WORKS ITEM: AWARD OF CONTRACT FOR CLOVER POND BY: M. Winson ~/~(~) BY: NO. DIVERSION/52ND AVE. FLOODWAY, PROJECT DATE: 10/6/94 DATE: #9112 8' i~ Bids were opened for this project by the City of Fridley on October 4, 1994. The apparent low bid was submitted by F. F. Jedlicki of Eden Prairie. The base bid is $113,871.50. There were two alternate bids. A bid tabulation is attached. Alternate 1 is to jack the 12" line at $18,760.00. For the reasons listed in the next paragraph, staff is recommending that this alternate be selected. The total construction cost with Alternate 1 is $132,631.50. This is within 2% of the Engineer's Estimate. Costs are to be split 50-50 with Fridley. Alternate 2 is to open cut the 12" line from Innsbruck Parkway to Clover Pond at $11,506.00. The existing easement is only 10' wide at this location and the adjoining homes are close to the property line which would make this alternate difficult. Additionally, the depth of the open cut at such close proximity to the existing homes could cause some problems. The City of Fridley staff has asked that the Columbia Heights Council review the bids at their October 10, 1994 meeting and if appropriate recommend to the Fridley City Council award of the contract, (Fridley is the lead agency in the Joint Powers Agreement). Letters have gone out to all affected residents informing them of the Columbia Heights and Fridley meetings. The Council has recently received a copy of the proposed landscaping plan for the properties along Polk Place. I have had the opportunity to talk to each of these property owners regarding this plan and will present the final results of these discussions at the meeting. Staff is recommending that the contract be awarded to F. F. Jedlicki, Inc. of Eden Prairie, Minnesota, using Alternate 1 for a construction cost of $132,631.50. RECOMMENDED MOTION: Move to award the contract for the construction of the Clover Pond Diversion/52nd Ave. Floodway Project #9112, using Alternate 1 to F. F. Jedlicki, Inc. of Eden Prairie, Minnesota, for a cost of $132,631.50, such approval being contingent on the Fridley's City Council making the same award, funding of the Columbia Heights share to be from fund 652-59112; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 94-675 COUNCIL ACTION: 0 bO/fO'~ 9ff~6f~g~[g 'ON ×¥~ SE~BNIOR~ O~t£'~I1S~O0 ~S~I 9£:6 (~M ~A-q TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Public Works Department PATRICK HENTGES CITY MANAGER MARK A. WINSON PUBLIC WORKS DIRECTOR/CITY ENGINEER PROJECT 9112, CLOVER POND DIVERSION/52ND AVE. FLOODWAY OCTOBER 5, 1994 Bids were opened for the above project by the City of Fridtey on October 4, 1994. The apparent low bid was submitted by F. F. Jedlicki of Eden Prairie. The base bid is $113,871.50. There were two alternates bid. Alternate 1 is to open cut the 12" line from Innsbruck Parkway to Clover Pond at $11,506.00. The existing easement is only 10' wide at this location and the adjoining homes are close to the property line, which would make this alternate difficult. Additionally, the depth of the open cut at such close proximity to the exiting homes could cause some problems. Alternate 2 is to jack the 12" line at $18,760.00. For the reasons listed above staff is recommending that this alternate be selected. The total construction cost with Alternate 2 is $132,631.50. This is within 2% of the Engineer's estimate. The City of Fridley staff has asked that the Columbia Heights Council review the bids at their October 10, 1994 meeting and if appropriate recommend to the Fridley City Council award of the contract, (Fridley is the lead agency in the Joint Powers Agreement). Letters are going out today to all effected residents informing them of the Columbia Heights and Fridley meetings. The Council has recently received a copy of the proposed landscaping plan for the properties along Polk Place. I have had the opportunity to talk to each of these property owners regarding this plan. 1165 Polk Place - Mr. & Mrs. Ralph Reiners - The proposed plan shows that the four trees would be removed for construction and then replanted. Five junipers than would be replanted to compensate for the loss of some other shrubbery. The existing terracing would be removed for construction and then rebuilt using new material. The Reiner's requested that only one tree be replanted and that the other three replaced with new trees. This can be accomplished within the parameters of the bid. PROJECT 9112, CLOVER POND DIVERSION/52ND AVE. FLOODWAY Page 2 1145 Polk Place - Mrs. Delores Strand - The proposed plan indicates the planting of three prairie crabs, five Nanking cherries, five junipers and one linden tree. These are to compensate for the loss of some lilacs and the cottonwood tree. Efforts will be made to save the cottonwood, but I don't expect much success. Mrs. Strand was concerned about some of the tree species as she did not want high maintenance species, such as fruit trees. I am working on providing alternate species for her approval. There is not any proposed replacement for trees removed on the vacant lot. All disturbed areas would be sodded. Mrs. Strand has also mentioned that if access was needed to the project, she might be willing to allow such access across her vacant lot as long as it was along the edge. 1125 Polk Place - Mr. & Mrs. George VanVleet - The proposed landscaping for this lot is the installation of five 8'to 10' blue spruce as compensation for the loss of three 15' to 20' pines. Also, five upright junipers would be planted behind the apartment building garage as shielding. Mr. VanVleet feels that this is not acceptable as the existing pines hide the apartment building to the north. He has stated that if the existing pines are not replaced with trees of similar size he will attempt to have an injunction placed on the project. With the possible exception of VanVleet, I expect to have acceptance from these property owners in time for the October 10, 1994 Council meeting. If you or any of the Council have questions, please contact me. MAW:jb 94-666 CITY COUNCIL LETTER Meeting of: October 7, 1994 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPT.: CITY MANAGER CITY MANAGER'S APPROVAL ITEM: RE-ESTABLISH MEETING TIME FOR BY: PAT HENTGES BY: OCTOBER 17TH WORK SESSION.~~ NO: 8C DATE: OCTOBER 7, 1994 I request that the meeting time for the October 17th, 1994, 8 pm work session be changed to start at 7 pm. The tentative agenda involves interviewing the three developers who have submitted proposals for the Sheffield target block. Additionally, City Council will review bids and work proposals for the duplex buildings located off the target block. As you recall, bids were authorized to rehabilitate and convert the three duplex buildings to single family homes. As I reported the bids are significantly over budget. I suspect that we'll need at least one half hour for each developer presentation and approximately 15 minutes to discuss each proposal. Additionally, one half hour will be needed to discuss the duplex conversion bids. RECOMMENDED MOTION: Move to re-establish October 17, 1994, Sheffield Redevelopment Work Session starting time from 8 pm to 7 pm. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/10/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS j0/~ ITEM: AUTHORIZATION TO ACQUIRE ADDITIONAL BY: M. Winson BY: NO. RIGHT-OF-WAY FOR 44TH AVENUE SIDEWALK DATE: 10/3/94 DATE: PROJECT #9412 In previous action, the City Council authorized staff to proceed with a project to install sidewalk along 44th Avenue from Central to Reservoir. In order to receive State-Aid funding of the project, it was necessary to obtain a variance from State Aid. Staff presented the variance request to the Variance Committee on September 15, 1994. The Variance Committee approved recommending to the Director of Transportation to grant the requested variance. Based on this approval, staff wilt be proceeding with design of the project with construction in 1995. A critical component of the project is acquisition of an additional four feet of right-of-way from the properties at 955, 967 and 981 44th Ave. RECOMMENDED MOTION: Move to authorize staff to begin the process to acquire the additional right-of-way necessary to proceed with the construction of a sidewalk along 44th Avenue for Project #9412. MAW:jb 94-653 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/10/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AWARD OF CONTRACT TO INSTALL BY: M. Winson /ff/~.,0 BY: NO. LIGHT AT KEYES PARK In December of 1993, the Park and Recreation Commission approved a recommendation to the City Council to install a light for the sledding hill at Keyes Park. The City Council, at the January 7, 1994 meeting, approved the installation of this light. At that time staff had estimated the cost to be $1,250, based on standard NSP rates for security lighting. It was later determined that due to the distance to the nearest existing electrical source (approximately 400') and the need to provide underground service in order to preserve the park aesthetics would greatly increase the cost. In order to reduce the overall cost, the park crew has installed the foundation and will do the trenching for the service. A light and pole that was removed from another park will be used instead of installing new equipment. Quotes were solicited from electrical contractors to provide and install PVC conduit and wire, set the pole and light and make the necessary connections. The quotations are as follows: Heights Electric $3,950 Glynn's Northeast Electric $4,398 Total Electric $4,500 Wke of sufficient gauge to supply power to three additional lights was specified to facilitate potential future installation of lights. This project was not budgeted for as it was anticipated that the originally estimated cost could be borne within the maintenance budgeL Staff presented the Park and Recreation Commission's report on the increased costs. The Commission has made a recommendation to the Council that the approximately $7,000 that was not needed for the repair of Mathaire pool be used to install this light and to provide additional safety measures for the sledding hill. The additional safety items would be protective devices for the backstop and benches at the bottom of the hill. Staff is recommending that Heights Electric be awarded the work to finish installing the light. RECOMMENDED MOTION: Move to allow staff to utilize the unspent portion of the funding for the Mathake pool repair to install a light and other safety items at the Keyes sledding hill and to award the work for installation of the light to Heights Electric based on their quotation of $3,950; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. MAW:ih 94-65t COUNCIL ACTION: &6TH AVE. Il-: -% g HOCKEY RINK LOCATIONS~.~. PLAYGROUND ~ / \ CONCRETE FOOTING HAS BEEN INSTALLED Itlt11111111 ~ FOR RESTORATION OF TRENCH. PARKIN¢ LOT PROPOSED NSP / COL CITY COUNCIL LETTER Meeting of: October 10, 1994 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 9 CITY MANAGER'S ~f~ APPROVAE~ ITEM: FINAL PAYMENT FOR ELEVATOR AND TOILET BY: LtNDA MAGE~/ BY: ROOM MODIFICATION PROJECT AT THE LIBRARY DATE: 10-6-94[-"~ DAT NO: 9 C The Elevator and Toilet Room Modification Project at the Columbia Heights Library has been completed in accordance with the plans and specifications. Staff requests the City Council accept the work and authorize final payment. As you recall, this project was funded through Community Development Block Grant Funds. As a point of information, due to the default of the original contractor (Stonebrook Construction), the surety company (National American Insurance) enlisted Haymaker Construction to complete the project. Therefore, project payments were, and the final payment check is, to be made out to National American Insurance. The subcontractors and suppliers are being paid by the surety from the contract funds as they come in. RECOMMENDED MOTION: Move to accept the work for project number 9326 and to authorize final payment from Fund 401-59326-5120 to National American Insurance Company, in the amount of $3,436.45. COUNCIL ACTION: TOTRL P.02 GARY LAR$ON - ARCHITECT, INC. 4450 ARTHUR PLACE NE, MINNEAPOLIS, MINN. $$421 (612)781-0183 FAX(612)Taf. O1a3 City of Columbia Heights 590 40th Avenue NE. Columbia Heights, Minnesota 55421 1 0-7-94 Attn: . Linda L. Magee, Assistant City Manager Re: Columbia Heights Community Library Proje~:t Completion. Contractor has indicated completion of all punch list items. City Inspectors have reviewed the project with City Staff and have indicated that outstanding items have been completed, i have reviewed the project and all punch list items have been completed and information on equipment is on site. Completion of all outstanding items indicates that the project has been completed. Lien Waivers for ali work shall be presented by the Contractor to the City before final check is released. If you have any questions please contact me. Since[ ly, ~ . CITY COUNCIL LETTER Meeting of : October 10,1994 AGENDA SECTION: New Business ~-~ ORIGINATING DEPT.: CITY MANAGER NO:~ Recreation APPROVAL ITEM: Authorization to obtain quotes for BY: '~}~ark S. Casey BY: /-----~ ~ _ replacement of carpet in the Mathaire/McKenna Room of Murzyn DATE: October 3, 1994 NO: · ~ In fund 411-45129-5120, there is $2,500.00 budgeted for replacement of worn out carpet in the Mathaire/McKenna Room of Murzyn Hall. Currently, the carpet covers the whole room. The pre-mix that services the bar upstairs is contained in the closets on the east wall. Staff is looking at installing vinyl tile on the first seven (7) feet of the east wall. The tile surface will be much easier to maintain when the pre-mix containers malfunction and spill out. RECOF~MENDED MOTION: Hove to authorize staff to obtain quotes for the replacement of carpet in the Mathaire/McKenna Room of John P. Murzyn Hall. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of : October t0, 1994 AGENDA SECTION: New Business ~ ORIGINATING DEPT.: CITY MANAGER NO:~7 Recreation Dept. APPROVAL ITEM: Authorization of obtain quotes for BY'Mark Casey, Director BY: replacement of blinds in the main ~ NO: hall of Murzyn Hall ~. ~ DATE: October 3, 1994 In fund 411-45129-5180, there is $3,500.00 budgeted for replacement of the existing eleven (11) blinds in the main hall of Murzyn Hall. The current blinds are discolored and many are broken. Staff is looking into blinds that will be contained inside the window to help reduce wear. The current blinds are made of a cloth material slotted into a plastic blind. The cloth material continually separates from the plastic, and the plastic breaks with little force. Staff is also having a very difficult time finding a vendor who is currently supplying replacement blinds. RECOHHENDED MOTION: Move to authorize staff to obtain quotes for the replacement of eleven (1!) blinds for John P. Murzyn Hall. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: October 10, 1994 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPAETMENT: CITY MANAGER'S NO: 9 CITY MANAGER'S APPROVAL ITEM: APPLICATION FOR ONE TIME GAMBLING BY: C. BLOWERS BY: REQUEST BY HIAWATHA ACTIVITIES DATE: 10-6-94 DATE COUNCIL, INC. NO: 9F Attached is an application from the Hiawatha Activities Council, Inc. seeking authorization to conduct a one-time bingo event on November 20, 1994, at the Church of Immaculate Conception, 4030 Jackson Street N.E. Back at the July 25, 1994, City Council meeting, Hiawatha Activities Council, Inc. asked for permission for a one-time bingo event to be conducted at the Church of Immaculate Conception on September 10 and tl, 1994, which was approved at that meeting. Per our City Resolution 88-42, Section 3, "Organizations wishing to gamble but have not been in existence in Columbia Heights for not less than ten (t0) years will be granted on (1) exemption per year." Based on this, the City Manager recommends the following action. RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights denies permission for a one-time bingo event to be conducted by the Hiawatha Activities Council, Inc. at the Church of Immaculate Conception, 4030 Jackson Street NE, Columbia Heights on November 20, 1994, per City Resolution 88-42. COUNCIL ACTION: Minnesota Lawful Gambling .application for Authorization for Exemption from Lawful Gambling License Fill in the unshaded portions of this applioafi'on for exemption and send it in at lea~t 45 days before your gamb#ng activity for processing, O~ganlzatlon Name I Cu~zenUprevlous Iloense number Hiawatha Activities Council Inc. S~reet City State Zip code East 42nd St. ~ 43~d Ave. S. Mpls., MN 55406 CH ExecUte (N/~er Dayt~r~ Phone Number Treasurer Michael R. Collins (6i~ 788-935i Ann Johnson FOR BOARD USE ONLY FEE CHK INIT DATE / / Current/previous exemp~ number ×-04409-9~-001 County Hennepin Daytime Phone Nuttier (612) ?29-8262 Check the box below which indicates your type of organization [] Fraternal [] Veterans [] Religious Ot~er non-profit Name of s~e where act~y w~l take Check the box that indicates your proof of nonprofit status and attach a copy of the proof to the application. [] IRS designation [] Ce~fioation of good standing from ~e Minnesota Secretary of State's office [] Affiliate of parent nonprofit organization (charter~ Immaculate Conception Church S~reet City ................ Township ~ate Zip code t County MN ] Anoka ~-030 Jackson St. NE Columbia Hei~hts 55421 Date(s) of activity (for ra~ies, indicate the date of the drawing) Novembe~ 20 1994 (lame(s) Bingo Raffles Paddlewheeis ~pbo~ds [] Pull-tabs [] i dec/are ail information submitted to the Gambling Control Board is true, accurate, and complete. ' I , : NetPmflt and cash) Chief signature Date ' I have received a copy of this application. This a~pflcatlon will be reviewed by the Gambling Co. rot BOard and wifl become ea'ecflve 30 days from the date of receipt by the c~ or courtly, unless the local u~ of govemmer~ passes a resolution to specifically prohibit the activity. A copy o! that resofutlon must be mceivecl by the ~ng Corttrot Board within 30 days of the date filled in below. Cities of the first class have 60 clays I~ which to dlsallow the activity. City or County Township c,y~rceunty ~,~,,e . ._, . Towrlshtp name Township is ' -F d:-/~ /~ ' ~/ ~/~ l-]unorganized' /~of pemon receivtng.a~l~tca;llon ~/ Signature of pemon receiving application This f(~rm will be maE'e available in alternative format (i.e. large print, braille) upon request, Mail with $25 permit fee and copy of proof of nonprofit status to: Gambling Control Board 1711 W. County Rd. B, Suite 300 S. Roseville, MN 55113 [] unincorporated* * Attach letter White - Original Yellow - Board returns to organization to complete shaded areas :e y- .hc ;, 1,4. ~ /lo- HIAWATHA ACTIVITIES COUNCIL, INC. ~. 8 2 9 43RD AVE. & 42ND ST. MINN'EAPOLIS, MN 55406 /~/~/ Pay To ~ ~ + ~ ~ FIRST BANK 00 ollm F~aS; SANK Na;~O~aL assocanON 28~ ~ST ~ MINN~POkl8, MN I~'i'ERi~AL REVENLIE SERVICE BOX A-3290 CHICAGO~ iL 60690 HtANATHA ACTIVI'fTES COUNCIL INC E "!2NO ST AND 43RD AVE SO MINNEAPOLIS, MN ~=~ztn, DEPARYMENT OF THE TREASURY Empl,:,y~- Identification Number: C,:,n~act Person: MRS. Y. RILEY Contact Telephone Number: (312) 886-1275 Accounti'n§ Period Ending: A~gust 31 F,:,~datior, Status Classification: 509 (a) (2) Advance Rulin§ Period Begins: October 2, 1992 Advance Rut ing Period Ends: At, gust BI, 1997 Addendum Applies: l]ea~ Applicant: Based o'n inforrnati,:,n ,/o,z s;~pplied, and assuming your operations .~.~ill be as stated in your application for recogniti,:m of exemptioo, ~.~e have determined you are exempt from federal income tax ur~der sectio~ 501(a) ,:,f the I~ternat Revenue Code as an orga~izatio~ described ir~ section DOt(c)(~). E:eca~se you are a newly created organization, He are not no~.~ making a fina; de'termination of your foundation stat~{s under section C',09(a) of the Code. Ho.wever, ~.~e have determif~ed that you can reasonably expect to be a publicly supported organ izatio~'~ described in section 54)9(8)(2). Accordi'ngly~ during an advance ruling period you ~.litl be treated as a publil:ly supported or.ganization~ and not as a private foundation. This advance lng period begins a'nd ends ,:m the dates sho,,.m above. Nibhin 90 days after the end ,:,f your advance ruling period, you must send us the information needed to determine ~.H~ether you have met the require- merits of 'the appiicabl~ support: test during the advance r~ti~g period. If you establish that you have been a pu, blicty supported orga~ization~ we ~-Iill classi- fy you as a section 509(a)(1) or 509(m)(2) o~ganizaticm as long as you continue to meet the requirements of the applicable support test. If you do not meet the pubtic support requirements during the advance classify you as a private foundation for f~i'bure periods. Also, if ~.~e classify you as a private fou~daticm~ ~.~e wilt treat you as a private fou~da'bio~ your beginning date for purposes of section 507(d) a~d 4940. Grantors a~d c,:)nl;ributors may rely o~ our determination that you are not a private Tottndatio'n ~z~'f;il ~0 days after the e~d of your advance toting period. If yo~ se~d us the required i'nformation ~i'~;hi~ the 90 days~ grantors and contribLrbors may cnn'bisque to rely 'on the advance determination until ~-~e make a final de'berminatio~ of your four, da'bi,:,0 sta'btts. Letter 1045(DO/CG) HtANATHA ACTIVITIES COUNCIi. ][NC If ~,~e publish a notice iu the Internal R~'~.ve~ue Bulletin stating that ~.~e ~.~ilt no longer treat you as apu. bl icly su. pported orga~izatiou~ gran~,:,rs and coutributors ~ay ~,:,t rely on this deter'~i~ation after the date ~e publish the notice. In addi'{;io~'~, if you lose y,::,~r status as m pablicfy s~pported orga~i- zation~ and a grantor ,:,r c,:)~tributor ~.~as r,:~sponsible for'~ or ~.~as a~.~are of~ the act or failure t,:) act.~ that res~Ited in your loss of ~uch s'bat~s, that perso~ may m:,t rely o~'t this determination from the date of the act or faif~re to act. AIs,:,~ if a grantor or co~tril)utor learned 'bl~at ~-~e had give~ ~otice that you ~.~ould be removed 'l~i",::,l~ clas~sificatio~ as a publicly s~pported orga~izatio~ then tibet perso~ may u,:,t rely ou this d~'bermi~atio~ a~ of the date he ,:,r she If you change your sources of support, your purposes~ character, ,or method of oper'ati,:m,~ please Iet tis l<no~.~ so He ca~ consider the effect of the change on your exemp~ statu, s a~d f,:,u~datiot~ status. If you ame~d your orga~izational document or byla~.~s.~ please se~d us a copy of the amended docu~ent or byla~.~s. Also, let us kno~.~ all chanties in your name ,:,~ address. As of January 1, :[984~ you are liable for social securities tm×es u~der the Federal Insurance Contributions Act o~ ,::m,:)u~ts of $100 ,:,r more you pay to each ,:,f y,:,u~ e~lpl,:,yees during a calendar year. You are ~ot liable for the tax i~p;:,sed under the Feda, ra I Uuempl,:,ymet~t Tax Act (FUTA). Organizations that ar,.'.., not private foundations are ~ot subject t,:, the pri- vate foundation excise taxes under Chapter 42 of the Internal Revenue Code. Ho~.~ever, .v,:,.~ are not aut,:,~u~tically exempt from other federal excise taxes. If yo~.~ have any questions about excise, employ,~eut, ,:,r other federal taxes, please let us kno~.~. [),:,uors ii, ay deduct c,:,ntributions to you as provided i~ section 170 of the Interual Revenue Code.. Bequests, legacies~ devises, tra~sfers~ or gifts to you or fc, r your use are deductible f,:,r Fede. r,.~l estate mod gift tax' purposes if they ~eet the applicable provisi,:ms of secti,:ms 2.0!55, 2106, and ~522 of the Code. l]o~ors m~y deduct contributions to you only to the exteut that their contributio~ are gift;s, i-~ith ~,:, c,:,~siderati,:,n received. Ticket p~rchases a~d silk, ilar payn~ents in c,:)~junctio~ ~.~ith fu~draisi~g eye,ts ~ay ~ot ~ecessarily qualify as deductible co~tributio~s~ depending no the circumstances. Reve~e Rul lng 67-246, published in Cunu~tative Bull~:'bi~ 1~7-2, ,:,n page 104, gives guidelines regardi~g ~.lhen taxpayers may deduct payments for admission to, or other participation in~ fundraising activities for charity. You are not required to 'File Forn~ 990, Return of Organization Exempt From Income Tax', if your gross receipts each year are normally $25,000 or less. If you r'eceive a For'~ 990 package i~ the n~ait¢ simply attach the label provided, check the box i~ the headlong to i~dica'be 'bl,a~ your mutual gross receipts are normally $25~000 or less~ and sign the return,, If you are r'equir'ed to fife a return y,:,~ ~ust file it by the 15th day of I~etter 1045 (DO/CG) HIAHATHA ACTIVITIES COUNCIL. tN[) the fifth mcmth ~fter the e~d of your a~r~; ~ccou~ti~g period. He chmrge m penalty of $10 ~ d~y Hhen ~ return is fi~ed I~rte, unless there is re~s,:mable c:~us.e for the de}ay. However, the m~ximum pe~mlty He charge ca~ot exceed $~000 or 5 perce~t of your gross receipts for the yemr~ ~.~hichever is less. He m~y ~ls,::, charge this penalty if a retulm is ~:,~ complete. So, plemse be sure your return is complete before you file i~,. You are not required 'bo file fedei"ml income tax returns unless yo~ are subject to the 't~>.' cm unrel~ted busi~ess in,:c, me under sec'bicm 511 of tl~e Code. If you are s~lb.ject to this t~x, you must fi te mn i~come t~x return c,n Form 9~O-T, Exempt [)rg~iz~'bion Dusiliess Income Tax Return. In this letter He are not determining ~.~he'bher any of your present or pre, posed activities are unre- lmted t~"~de or business ~s defi~ed i~ sectio~ ~13 of the Code. You need an employer ide~lti'Fication ,number even if you have ~o employees. !f ~ employer identificatio~ number Has not er~tered on your appiication~ He Hill assign a number to you a~d advise you of it. Please ~se 'that number o~ ~ll returns you file irnd in all cc, rrespo~de~ce Hith the I~ternal Revenue Se~v i Sectio~ 1.508-.].(~)(£)(i) of the Income Tax Regulations states that an c, rganiz~;~tion seeking exemptior~ u~der section ~;01(c)(3) must file the r~otice described i~ secti,.',~n 508(m) Hithin it'] mo~ths from the e~d c,f the month in Hhich it Has cu"g6rnized. The notice is fi ted by submitting a properly completed Form 1023, exemption ~pplic~'bion, x, itt~ the key district director. Our records short that your notice ~.~ls pnstmarked October 2, 1992, ~.H~ich is more th~m 15 mo~ths 'from the end of the mo~th in Hhich yo~ Here org~r~ized. Since the provisions of section 508(a)(2) mpply to you, the effective d~te of yoar exempticm is October 2,~ 1992. Ccmtributio~s mmde 'bo you on or rafter this dm'be rare trax deductible. If we said i'n the heading of this lett:?r that an addendum mpplies, the adde~'~dum enclosed is ~m integral part of this letter. Because this letter could help us resolve any questions mbou'b your exempt st6~tus and foundation stratus, you should ke~p it in your permane~t records. If you have any questions, please contact the person Hhose ~ame a~d telephcme number ~;re shown in the he~'.~ding of this letter. Form 872-C ~i n,:el"e t y yours, tdarilsn ~ Day Dist'rict Director I,.c~tter 1045 (D0/CG) 872-C (Rev. March 1986) Department: of the Treasury--internal Revenue Service Consent Fixing Period of Limitation Upon Assessment of Tax Under Section 4940 of the Internal Revenue Code (See Form 1023 Instructions for Part IV, line 3.) OMi~ No, 1545-0056 Expires 3-31-89 To be used with Form 1023. Submit In duplicate. Under section 6501(c)(4) of the Internal Revenue Code, and as part of a request filed with Form 1023 that the organization named below be treated as a publicly supported organization under section 170(b)(1)(A)(vi) or section 509(a)(2) during an advance ruling period, .~.~ . ~5.. ~/. ~ , ~ (~act le~al name of orEan~tioh) ................ District Director ~~~ . / ~ and the of Internal Revenue (Number, street, city or t~n, state, an~ZlP code) ......... Consent and agree that the period for assessing tax (imposed under section 4940 of the Code) for any of the 5 tax years in the advance ruling period will extend 8 years, 4 months, and 15 days beyond the end of the first tax year. However, if a notice of deficiency in tax for any of these years is sent to the organization before the period expires, then the time for making an assessment will be further extended by the number of days the assessment is prohibited, plus 60 days, Ending date of first tax year~-'x;~.~.3' .~....-?~./.~..~.~..~. _~.. .... Hiawatha Activities Council, Inc. Name of organization Hiawatha Activities Council, Inc. Officer or trustee having authority to sign ~chael R. Collins Signature ~* ~//,' ' District Director ' ~l~ 'J '~ Date 2-9-93 ¥~ 9t~li~l[ R~Ut~,~I)~ ~,~ t~tlte, 1~6 page I o! the Form 1023 Instructions. Date ~U.S. Oovlrflment Printing Office; l~.ST--181-447/401SS CITY COUNCIL LETTER Meeting of: July 25, 1994 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7 CITY MANAGER'S APPROVAL ITEM: APPLICATION FOR ONE TIME GAMBLING BY: C. BLOWERS BY: REQUEST BY HIAWATHA ACTIVITIES DATE: 7-22-94 DATE~-''~c / COUNCIL, INC. NO: 7 E Attached is an application from the Hiawatha Activities Council, Inc. seeking authorization to conduct a one-time bingo event on September 10 and 11, 1994, at the Church of Immaculate Conception, 4030 Jackson Street N.E. Since the organization satisfies the City Council's resolutions regarding one-time charitable gambling and has paid the $25 permit fee, ~he City Manager recommends the following action. RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a one-time bingo event to be conducted by the Hiawatha Activities Council, Inc. at the Church of Immaculate Conception, 4030 Jackson Street NE, Columbia Heights on September 10 and 11, 1994; and furthermore, that the City Council hereby waives the remainder of the thirty day notice to the local governing body. COUNCIL ACTION: =soLu~o~ so. ss- ~_~ FJCE~PTIONS IN THE CITY OF COLUHBIA HEIGHTS BE IT RESOLVED by the City of Columbia Heights that charitable gambling exemptions will be granted to bona fide charitable organizations provided, however, that the folloving requirements ·re met~ 1. The organization vlsh£ng to gamble obtains the per~£ssion of the N!~esota Charitable gambl/ng Control Board. 2. The organization wishing to ga~ble obtains the pez~isston of the Columbia Heights City Council. The organization wishing to conduct ga~bling has been in existence in Columbia He£~hts for not less than ten (10) years and is · non-profit organization as determined by the Internal Revenue Service and/or the ~innesota Secretary of State. Organizations wishing to gamble and have been in existence in Columbia Heights for not less than ten (10) 7ears will be granted five (5) exemptions per year. Organizations wishinE to gamble, but have not been in existence in Columbia Heights for not less than ten (10) years will be granted one (1) exemption per year. The organization wishing to conduct gambling nust indicate the value of prizes by Category to be awarded~ such information shall be provided at the time of application. The organization wishing to gamble does not pay, and the proprietor of the licensed premises does not receive, rent in excess of $100.00 per event or other remuneration for permitting the gambling activity or device to be located on the licensed premises. The organization shall re.it a non-waivable, non-prorated, non-refundable license fee based upon the folloving schedule~ Class A and Class B licenses .... $100 Class C and Class D licenses .... $ 25 N0~, THEREFORE, BE IT RESOLVED that this resolution shall take effect on July 1, 1988, and shall replace Resolution ~8-07. Passed the 9th day of Hey, 1988. Offered By: Peterson Seconded B7~ Petkoff Roll Call~ All eyes /~-~7~e $~unctl Secretary Dale V. Hadtrath, ~ayor CITY OF COLU!M~IA HEIGHTS TO: FROM: DATE: SUBJECT: MAYOR AND CITY COUNCIL PATRICK I-IENTG~, CITY MANAGEKf~ OCTOBER ~7, 1994 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF OCTOBER 10, 1994 1) 2) 3) 4) OPERATIONAL REPORTS Attached please find the operational reports from the various city departments. MPRS LAWSUIT As you are aware, the Judge in the Stark's and Field's Minnesota Police Recruitment Services (MPRS) Lawsuit ordered that the testing not be stopped, but found objections to certain aspects of the MPRS testing procedures which must be remedied. Thus, the trial will go to the next phase which deals with the issues of remedies and damages. I will be attending an October llth meeting of the MPRS Board of Directors to obtain an update on the Judge's ruling and the implications to the city. SHEFFIELD HOUSE MOVING STATUS Twelve dwellings have been moved to date. The demolition contractor is on site working and has removed approximately four basement foundations. The contractor officially has until October 17, 1994, to remove all but four structures on the block. He can apply for an extension based upon his inability to move structures or work during some weather conditions. With regards to the status of tenant relocations, there are tenants occupying each of the four structures. This has prevented the city from awarding the moving contractor a change orders for the four remaining structures. I suspect that it will take approximately 90 days to relocate the remaining six tenants. POLICE OFF DUTY WORK Enclosed please find a report on City liability exposure on police officers who work off duty using city equipment/uniform. I forwarded the information to Acting Chief Olson and Mayor Sturdevant for their review and comment. It is my opinion that the City Council should discuss a possible policy change to our current procedures and practices. For your information, I have included Fridley's policy and we are in the process of obtaining the information from the City of Minneapolis. Additionally, Finance Director Elrite will be obtaining additional clarifications from the City's false arrest carrier and general liability carrier. PAGE 2 5) SHEFFIELD HOUSING REHABILITATION BIDS As you are aware, the City solicited bids for the rehabilitation of 4519 Taylor Street, 4531 Taylor Street, and 4531 Fillmore Street, duplexes into single family homes. We received two bids from general contractors who work regularly with the HRA's rehabilitation program. Both bids were considerably over budget when adding up all the various options and unit prices. Staff is currently reviewing alternatives with the contractors and will present our findings at the October 17th work session. As you recall, this meeting has been established to discuss the Sheffield Project including interviews with the three developers who submitted proposals on the target block redevelopment. 6) STINSON RUBBERIZED RAILROAD CROSSING Attached please find information concerning CP Rail Systems problems with completing the rubberized crossing installation on time. 7) HOME OCCUPATION ORDINANCE UPDATE The Planning Commission met on October 4, to further discuss the Home Occupation Ordinance. The City Attorney answered questions concerning development of an ordinance, and offered various options to the Planning Commission. He is in the process of preparing a revised ordinance that includes a couple of alternatives or options. City Staff has also sent for some information from the American Planning Association concerning home occupation trends and changes in home occupation regulations. I will distribute the proposed ordinance to the City Council as soon as it becomes available and forward a copy to the interested parties who attended the work session. The Planning Commission wishes to discuss this matter again at their November meeting. The interested home occupation business owners will be advised of that meeting date. ROBERT GUZY, CIVIL SERVICE RESIGNATION Attached please find a letter from Robert Guzy regarding his resignation from the Civil Service Commission subject to the final acceptance by the City Council. In light of this resignation, may I suggest the following items be addressed as soon as possible: o A City Council Advisory Board appointment policy be ratified. The Council make adequate time in work session to discuss Board and Commission recognition policy (which could be made a part of the later or above policy). A Joint Civil Service/City Council Meeting be established to discuss the direction of the Police Chief appointment process. .I request your input on the above items. '9~ REFERENDUM DIRECT MAILING Attached please find a proof copy of the referendum mailing. I request your comments at the meeting, so staff can give the go ahead to the printer. We are hoping to have the brochure distributed beginning October 19th. PAGE 3 TANDEM DUMP TRUCK BID Be advised that Mack Truck (the low bidder) on the tandem truck has now advised the City that they Cannot meet the drive train specifications for the truck. Accordingly, the city attorney is attempting to secure a claim on their bid bond. The City Staff is evaluating the options including the possibility of the State Bid contract versus the awarding to the second low bidder. ZAIDAN TAX DELINQUENCY STATUS City staff is still working with Zaidan and the Anoka County Attorney's office to finalize agreements on the settlement of tax delinquencies. On October 24, 1994, the City Council may be requested to consider action that will involve authorization to execute a number of development agreement amendments. The HRA and the County Board would be called upon to authorize the same. 3$TH AVENUE BUILDING DEVELOPMENT The City Manager and the HRA Executive Director continue to work with the business prospect interested in purchasing the 38th Avenue building. Currently, the prospect is preparing a cost feasibility to upgrade the building and the site to fit his business needs. COLUMBIA HEIGHTS POLICE DEPARTMEN~T¥ Or TO: FROM: SUBJECT: DATE: Mayor and City Council Members / Leonard Olson, Acting Police Chief Operational Report, September, 1994 October 4, 1994 I. Events/Accomplishments Ao Adhering to time lines, we accomplished hiring both new officers under the federal grant. Kurt Klosterman was hired and sworn in September 1, and Paul Bonesteel followed on September 8. The two were invited to attend the Council meeting of September 26, where they were introduced to the Council members, as well as the community. Both are excited with their careers beginning, and the department is looking forward to expanded community involvements. Bo With continuing concerns over the migration of behavioral tenants to the 4600 block of Tyler Street, I called for a meeting with the landowners specifically from that block. The meeting of September 15 was well attended and very productive. City Manager Pat Hentges and Officer Nightingale were also present. Strategies to prevent evicted tenants from relocating close by were discussed. Some attendees also received their own copy of the city's .landlord handbook. We applied and received a grant from the Federal Free Schools and Communities project which provided funding in full to send Officer Val Dietz to D.A.R.E. Adult training. This training initiative will provide our department the capability of training the parents at the same time their children are being instructed. The value of such a community program is a welcome addition to the ongoing children's D.A.R.E. program. 1I. Projects/Goals mo The stated funded community policing grant has expired, but the Police Department will continue the programs with Officer Nightingale in the position. My plan is to provide no change in services to Sheffield and the City of Hilltop areas until such time as the federal grant programs begin later this fall. The transition then should not be noticeable, especially with Officer Dietz reassigned to the area. Mayor and City Council Members Page 2 October 4, 1994 Bo The metro-wide universal curfew ordinance you may have read about is closer to reality than we thought. The Anoka County Chiefs of Police Association reviewed the draft ordinance at the meeting of September 28. The Association is presently reviewing the draft and will have recommendations for the Anoka Joint Law Enforcement Council, which is scheduled to meet in November. The plan sounds like the county will pass such a law and each community will drop local ordinances to use the county law. Further information will be passed on as it becomes available. III. Issues/Problems I am continuing to monitor the officer out of town on transports issue. The county interest with this problem has again waned and the issue will probably not be addressed until the Sheriff attempts to man a transport vehicle when the 1995 budget is firmed up. Bo Crime rates in our city continue to stabilize with continuing efforts of our department. The Sheffield comparison presented just previously also showed a definite downward trend. The monthly September police report is being compiled and will be included as soon as it is ready. 94-303 C1TY OF COLUMBIA HEIGHTS DATE: OCTOBER 3, 1994 TO: FROM: PATRICK HENTGES CITY MANAGER FINANCE DIRECTOR RE: OPERATIONAL P~PORT SEPTEMBER 1994 DEPARTMENTAL GOALS: 1995 BUDGET Progress in the 1995 budget is advancing according to schedule. 1995 ELECTION Primary election was held on September 13th. Although the outcome of the election went well we did experience more problems with voting machines than in past elections. Several other cities in Anoka County had the same type of problems occur. It seems that throughout the County more problems were experienced with voting machines than in the past. There is a County-wide meeting of City Clerks scheduled for October 1 lth to review these concerns with Anoka County election officials. Although there were more problem, s than normal they were not at a level to be overly alarmed. I will provide an update on this issue in next month's operational report. The preliminary meeting has been held with the City's auditing firm and a schedule has been set for the completion of the 1994 audit. The auditors will be starting on-site preliminary work in December. The audit should be completed and a f'mal report sent to the City Council in April 1995. As this progresses I will report further. WE:jg 9410061 Columbia Heights Fire Department To: Pat Hentges, City Manager From: Subject: Date: Charles Kewatt, Fire Chief Operation Report October 6, 1994 Operation Report September 1994 A. Significant Accomplishments o Emergency Medical Calls - 112 Fire or Good Intent Calls - 34 Classification of Alarms Still Alarms - 128 Company Alarms - 11 General Alarms - 7 Total Calls for the Month - 146 Other 228 260 12 8 11 Hours Station-Duty (paid-on-call personnel) Hours Training (all personnel) - Includes Physical Agility Test hours Common Link Conference, Mercy Hospital, 5 members Hours EMS Standby (No Pay) - CHHS Football Game Hilltop Calls Structure Fires with Property Loss Sep 2 4332 Washington St One-Family Sep 4 4612 Polk Street Two-Family Sep 21 2301 N Upland Crest Ohe-Family $50,000 Mutual Aid Fridley & St Anthony $ 500 $ 500 B. Status of Department Goals Inspection Department Status Report -. July 1994 · Housing Maint Code Inspections... 171 Fire Code Inspections .......... 37 Section 8 Inspections ........... 20 Inspections done on Complaint .... 29 Special ..................... 2 C. Issues or Problems Bids for Fire Pumper from Luverne Fire Apparatus and General Safety Equipment Corporation are being reviewed by committee. CWK:cf 94-164 TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Patrick Hentges, City Manager /~Kf-Mark S. Casey, Director of Recreation Operational Report, September 1 - September 30, 1994 October 3, 1994 Bo Administration The 4th annual Recreation Department Appreciation Dinner is tentatively scheduled for Wednesday, November 9th. The event has normally been scheduled in late January. Hopefully the November date will help reduce the number of conflicts. The new program brochure has been sent and the department has received many compliments on the new format. John Herbert and I are helping with a cooperative youth service grant with ISD #13 and #14, City of Fridley, and Anoka 10. The program will enable dropout youth to work towards continued education while being paid for work within the city or school district. 4. t began my year term as vice-president of the Columbia Heights Chamber of Commerce. Recreation 1. Tackle Football and Co-Ed Soccer teams began their respective seasons Mighty Mites Soccer (32 children) and Flag Football (30 children) began their respective seasons. 3. A Traveling Basketball in-service/training session was conducted. 4. The Youth Cheerleaders performed at varsity football and soccer games. 5. Adult Co-Ed Fall Softball League concluded. Seniors Forty-two (42) seniors participated in a five (5) day trip to Mackinac Island September 6- 10. 2. Thirty-five (35) seniors participated in a Defensive Driving class on September 8 and 9. o The senior center had a craft and bake sale on September 17 in conjunction with the Methodist Church garage sale. We took in $189.00. Page Two Operational Report, Sept. 1-Sept. 30 Do The hiking club went to O'Brien State Park and Pine Tree Apple Orchard on September 21. Thirty-two (32) seniors attended a health talk on arthritis on September 22. A speaker from the Arthritis Foundation presented the program. Forty-four (44) seniors participated in a trip to Island of Happy Days by Rice Lake, Wisconsin on September 26. 7. A new ten (10) session class for Line Dancing began on September 27. Volunteer The volunteer coordinator spoke to Katy McAvoy's "YES" group and to Kathy Anderson's class on service learning and community involvement. As a result of this interaction, three (3) students and one (1) adult are preparing the hockey boards at Mathaire Park. These students will paint the boards in early October. Another group is stenciling catch basins and will continue with the project until the weather interferes. We are currently, recruiting for three (3) internship positions for Public Works, Inspections, and City Managers Office. The volunteer coordinator attended a workshop on court referred volunteers. A set of guidelines will be developed by the end of November for placement, supervision, and to lessen the organization's liability when court referred volunteers are on site. John P. 1. Murzyn Hall Authorization for bids on the replacement of blinds in the main hall and Mathaire/McKenna Room carpet replacement will be going to the council on October 10, 1994. In 1994, forty (40) out of fifty-two (52) Fridays and fifty (50) out of fifty-two (52) Saturdays are booked. In 1995, thirteen (13) out of fifty-two (52) Fridays and forty-four (44) out of fifty-two (52) Saturdays are booked. TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Public Works Department PATRICK HENTGES CITY MANAGER MARK A. WlNSON )d~ PUBLIC WORKS DIRECTOR/CITY ENGINEER OPERATIONAL REPORT - SEPTEMBER OCTOBER 3, 1994 CiTY OF C0;U ¢,.mA HEIGHTS SIGNIFICANT ACCOMPLISHMENTS General Responded to 97 Gopher One-Call requests. Shop Foreman attended APWA Conference in Chicago. Public Works Director attended the APWA Conference in Chicago one day. Repaired handrail at City Hall. Constructed a brochure holder for use at City Hall. Reinspected alleys east of Central to insure residents removed trees and brush as required. Terry Randall and Mark Baker attended 49'er Operator Training School. Inspected brush (ordinance violations) in alleys west of Central. Determined locations for Fall Tree Replanting. Repaired brackets for Christmas decorations on 40th and Central Ave. Steve Leese and Matt Graves attended MSSA Equipment Operator's School. Sewer & Water Repaired stop boxes at 4156 Jefferson and 4536 6th St. Removed portions of railroad track at 37th Ave. and 5th St. and 38th Ave. and 5th St. to facilitate curb replacement. Painted hydrants in the southwest quadrant. Disconnected sewer and water services at 50th and Central. SuperAmerica store was razed. Completed quarterly water quality parameter testing. Completed quarterly lead and copper monitor sampling. Repaired storm sewer manhole at 40th & Stinson. Disconnected sewer and water service at 4601 Fillmore. Filled in cesspool at 4412 5th St. Operational Report - September October 3, 1994 Page 2 Street Parks Repaired security light at Wargo Court. Cleared brush from alley at 3909 Polk (HUD property). Hauled scrap iron to junk yard. Rodded sanitary sewers in the Innsbruck area. Shut off delinquent accounts as required. Repaired water break damage Tyler 46th to 47th. Skin patched Johnson St., 49th to Lincoln Terrace. Provided mutual aid to St. Anthony - paved alley south of St. Anthony Fire Station. Inspected streets scheduled for sealcoat in 1995. Estimated materials and labor. Removed brush and trees from east side alleys where residents had not complied with the removal request. Saw cut JPM parking lot in preparation for drainage improvement project. Paved 49th Ave. in front of 1860 49th. curb to curb 200' long. Reason: Repair damage caused by a water break in 1993. Repaired water break damage, Pierce St., 46th to 47th. Skin patched Polk Place and Polk Circle, 50th-Central to Fillmore, Fillmore-49th to Pierce Terrace, Lincoln Terrace-50th to Pierce Terrace. Repaired water break damage 4757 Heights Dr, 4248 Leander. Repaired traffic barrier, Jefferson Divide. Repaired cave-in, 4957 Madison. Constructed asphalt curb at 4911 E. Upland. Repaired damage caused by storm sewer repair, 52nd and University. Repaired sidewalk Kordiak Park on Pennine Pass and Innsbruck Parkway. Reason: ADA curb cuts were installed. Patched Reservoir from 40th to 41st. Performed miscellaneous patching as needed. Swept streets and cleaned catch basins as needed. Graded alley 40th to 41st, Reservoir to Tyler, to improve drainage after catch basin had been lowered. Hauled'spoil to Gallagher's. Completed the installation of new playground equipment at Edgemoor Park. Set up and took down tables and garbage containers for the downtown picnic. Set up and took down election booths. Operational Report - September October 3, 1994 Page 3 Prepared Mathaire, McKenna and Gauvitte hockey rinks for painting. Painted Mathaire, McKenna and Gauvitte hockey rinks. Applied weed and feed to Huset, Lomianki, Gauvitte and Mathaire. Painted the castle structure at Ostrander playground. Began installation of new playground equipment at Hilltop Park. Installed a system to dewater the playground area at Hilltop Park. Reason: table. Replaced two guard rail posts at the boat landing. Replaced missing shingles on ail park buildings. Obtained quotes for furnace replacement at Huset Park, Jefferson building. Removed vandalism from Gauvitte and Ostrander buildings. Mowed as required. Picked up trash as required. high water Engineering * Continued work on several projects as follows: Completed sealcoating - SW Quadrant. Mid-block lighting in NW Quadrant. 1994 Miscellaneous Concrete. Keyes Park light. 1994 Overlay Project. Mill Street Project. Sidewalk - 44th Ave., Tyler PI. to 'Reservoir Blvd. LaBelle Park East Bank Erosion Control. ADA Compliance Survey. Reroofing Pump Station #3 contract awarded. Miscellaneous permits, surveys, drafting and filing. GIS utilities. Continued working with City of Fridley on North Corporate Limit storm drainage and Highland Lake Diversion. Continued working with HNTB on LaBelle Pond Water Quality Improvements. 1995 Sealcoat and Street Rehabilitation. MAW:jb 94-652 COLUMBIA HEIGHTS PUBLIC LIBRARY 820 - 40th AVENUE N. E. COLUblBIK HEIGHTS, MN 55421-2996 PHONE: (612) 782-2805 FAX: (612) 782-2804 II. III. TO: FROM: CITY OF COLUMBIA HEIGHTS Patrick Hentges, City Manager M. Rebecca Loader, Library'Director~-~ SUBJECT: DATE: September operational report September 30, 1994 B. C. D. Significant Accomplishments The Board met on 9/6 with three members present. Saturday hours changed on 9/10 to 10:00 a.m. to 4:00 p.m. The Friends met on 9/12 with 10 members present. Senior Citizen Filmtime on 9/14 featured a slideshow on Hawaii and drew 28 people. E. The chtldren3s department took registrations for storytime and filled slx sessions. Classes started field trips and visits during the week of September 12. ~ Departmental Goals A. Ail public libraries /n Anoka County participated in a user survey during the week of 9/12-17. Results are being tabulated for distribUtion. B. The front concrete work was completed on 9/20. C. The camcorder circulated four times in September. · D. Jeanine participated in a cableshoot on 9/22. E. Mary celebrated 1'6 years of service ar the library on 9/5. F. Becky attended the 9/29 public service meeting at the Anoka County Library. Issues and Problems A. The elevator project is finished.- AUGUST Circulation 1993 1994 LIBGIS 1993 1994 Adult 6882 6681 Reference ~'104 1746' Juvenile 6598 7162 Dir. A 353 248 13479 13843 Dir. B 95 51 Work days 26 27 Work days 26 27 CITY OF COLUMBIA I-I~!GHTS TO: FROM: DATE: RE: MAYOR JOSEPH STURDEVANT ACTING POLICE CHIEF LEONARD OLSON PAT HENTGES, CITY MANAGER OCTOBER 7, 1994 OFF DUTY POLICE WORK Attached please find information regarding: 1) City Attorney's Report on City Liability of Off-Duty Police Work 2) Current Departmental Policies on Off-Duty Work 3) The City of Fridtey's Policy on Off-Duty'Work. I am also attempting to obtain information from the City of Minneapolis and the League of Minnesota Cities regarding off-duty police work and liability. I request that you review the attached information, and that Linda Magee and myself meet with both of you to discuss implications and/or options to our current policy. cb Attachments FROM RE: DATE MEMORANDUM Linda Magee Jim Hoeft Polioe Off Duty Employment Ootober 4, 1994 In light of the recent Jury verdict in a City of Minneapolis case involving the actions of an off duty officer in uniform, inquiry has been made as to the policy of the City of Columbia Heights regarding off duty employment and the potential liability to the city for the officer's actions - specifically when the off duty officer is in uniform. The recent verdict in Minneapolis finding the City liable for damages resulting from the actions of an off duty police officer in uniform clearly establishes precedence for municipal liability in these types of situations. So the first question that can be answered rather easily is that the City does have some liability exposure if it allows officers to wear their uniforms during off duty employment. The next step in the analysis is to examine, and try to determine the level of risk involved. It is my understanding that this practice has been going on for some time in Columbia Heights. If so, to date how many "situations" has the City had to deal with involving the conduct of off duty officers in uniform? If the department's history shows few to no such incidents, then it could be argued that the future exposure is limited based upon past practice. Of course the response to that argument is that it only takes one incident to establish liability on the part of the City, possibly resulting in significant monetary damages. How can the City limit its liability exposure? The simple answer to that question is to prohibit the wearing of uniforms during off duty employment. The existing labor contract does not address this issue, and therefore does not specifically restrict the City's ability to take such action. The Personnel Policy Manual covering all City employees states in Section 8: I. Outside employment Employees of the City are permitted to engage in outside work, business venture or other activity; however, such employment shall not be acceptable if any of the following conditions apply or develop: A. Where secondary employmeht would involve the employee's appearance in city uniform, use of City equipment, or in any manner be considered as a conflict of interest with the employee's City position. This language provides the city with express authority to prohibit the wearing of a uniform during off duty employment. The question then becomes one of enforcement. It appears from past and current practice that the City has not and is not enforcing this policy. If the City wanted to begin enforcing this policy, it is recommended that a reasonable transition period be implemented. Attached to this memo is a copy of Len's memo to Pat regarding this issue. I know you have reviewed the memo and are familiar with its contents. I think Len makes a valid point as to the "prevention" issue with off duty officers in uniform. However we must keep in mind that an off duty officer in uniform is not protected (nor is the City) by the immunity defense that is available to an on duty officer responding to a call. The proposal now in front of the Minneapolis City Council is to bring all "off duty" employment under the direction of the City through the Police Chief. This would continue to allow the officers to work the off duty employment in uniform, but would provide the officer and the City with the qualified immunity protection and allow the City to have greater control over the situation as a further means of trying to limit its liability exposure. To summarize, the current labor contract does not restrict the City from prohibiting off duty officers from wearing their uniforms. In fact, the current Personnel Policy specifically prohibits the off duty officer from doing so. The question of allowing or disallowing this type of behavior essentially comes down to an assessment of risk. By allowing off duty officers to wear their uniforms, the city is placing itself at risk. Is this risk outweighed by the benefit of having these off duty officers in uniform? This is the question the Council will have to address. CITY OF COLUHBIA HEIGHTS .POLICE DEPARTHENT TO= Pat Hentges, City Hanager FROH= L o~~ard H. Olson SUBJECTz Police Off Duty Employment DATE~ August 23, 1994 ~AN~ER ~ITY OF ~OLUM~IA HEIGHTS The Columbia Heights Police Department protocol is that any off duty employment in uniform is restricted to the cities of Columbia Heights and Hilltop and with permission of the Chief of Police. Some of the jobs have been on again off again such as the bowling alley lpunge in Hilltop which has carried several different business names and owners. The latest company operating the Wallaby's Lounge has employed our off duty officers for several years. Officers working this job are in uniform but paid by the private company for coverage Thursday, Friday, and Saturday evenings. This job has been felt to be a plus for our department because of the preyention they do by merely being there. If something does happen, the presence of a local licensed police officer brings a quick solution to the incident as well as the fact that without the uniformed police security, our department would ultimately be involved anyway. As further information, the police security position is supplemental to a regular bouncer staff also employed by the Lounge. Other off duty employment in uniform that has always been allowed is our officers attendance at Columbia Heights school dances as well as athletic events providing security. The officers receive direct payment from the school they work for. These employment opportunities usually are supplemented by attending police reserve members. Another is the local Catholic Church Fun Fest usually held in the fall of 'the year. Officers.again are paid directly by the Church to provide security and order. Any other off duty employment officers may be involved in on their own time is not in uniform. Some officers may occasionally work security at a wedding dance or other such party in halls owned by VFW clubs or other private operations outside our city that have the facilities for large gatherings. Should you need further data, f~el free to contact me. GENERAL ORDER ~URPO8~ DATE OF ZSSU~ :une 1, t992 ~FF~CTIVEDAT] June 1, 1992. ~12 S~CTZON: ADMINISTRATION TO define twenty-four hour police powers within the State of Minnesota and prescribe employment Dollcy outside normal scheduled work hours. AUTHORITY Notwithstanding a specific restriction ordered by the Public Safety* Director, all sworn personnel shall have the following ar=est authority within the State of Minnesota as provided hyMN ~tatutes= A. O~-duty and off-duty full arrest authority within City of Fridley. B. On-duty outside the City of Fridley full arrest authority when ..... acting in the course and scope of employment. Off-duty outside the City of Fridley, limited arrest authority to only when confronted with a situation that justifies an officers use of deadly force in the line of duty under MN Statute 609.066. When acting in good faith the officer will be indemnified and defended by the State, unless the officer is acting on behalf of a private employer. Notwithstanding a specific restriction ordered by the Public Safety Director, all sworn personnel, who have completed departmental training and qualifications in firearms, are authorized to carry a firearm in the State of Minnesota without a firearm permit. LAW ENFORCEMENT EMPLOYMENT OUTSIDE NORMA~ Seh~DULE,D WORK Notwithstanding special arrangements with another government agency, all law enforcement employment outside normal scheduled work hours shall be scheduled through, and paid by the City of Fridley. Officers will be considered as on duty and subject to all policies, rules, regulations and protection of the City of Yridley. Officers will be under the supervision of the on-duty or special detail supervisor. NON ~W ENFORCEMENT .EMPLOYMENT- Some types of employment, or places of employment, constitute a conflict of interest, security risk, or a threat to the status or dignity of %he police profession a~d are prohibited. In order to assess these risks it is necessary that all police department e~ployees inform the Public Safety Director in writing, through division commanders, of .all employment outside the police department. If, An the opinion of the Public Safety Director, the employment is inconsistent with the police function, or is a detriment to individual employee performance, the employee will be required to cease the outside employment. Some example~ of prohibited employment for sworn personnel include: * As a Process server, repossessorj or bill collector, towing of vehicles, or in any other employment in which police authority might tend to be used. Off-duty employment An, investigation or security. manage, or own business in Off-duty employment in case preparation for a criminal defense, work as a bail bondsman or employment with a company affected by a strike or lockout. Off-duty employment in establishment which sell pornographic books, magazines, sexual devices or videos, or that otherwise provide entertainment or services of a sexual nature. * Any gambling related emplo.yment. Employment that may render an officer unavailable during an emergency~ physically or mentally exhaust the officer to the point that performance may be affected. REQUEST FOR EXT~ DUTY POLICE OFfiCER , (Name) requests_.. Fridley Police officer(s) on from (time) to (address) City of Frldley. (number) Sworn ..... (date) · The location of the employment is located within the Police officer(s) will perform lecurtty and public safety functions. The officer(s) are on duty and working for the Fridley Police Department during the above listed time frame. Questions concerning specific duties of the officer(s) should be addressed to the police supervisor at 572-3629. All pay and benefits for the officer(s) will be paid by the City of Fridley. ,, (name) agrees to pay the City of ~ridieY"~hir%y-f~Ve dollars ($32) per hour (minimum of two hours) per officer requested. Payment will be made at least five working days prior to the requested date unle~ specific arrangements are agreed to by the Deputy Public Safety Director (or designee). I1 the above listed conditions. officer(s) requested are; (name) understand and accept The nature of the duties of ~he (Examples of possible duties include security, crowd control, traf£ic control, etc.) The Fridley Police Department will/will not provide sworn officers =O the above function. If rejected, reason for rejection (Date) (Signature) Deputy Public Safety Director (Or Designee) Fridley Police Department CITY OF COLUMBIA HEIGHTS Public Works Department FROM: TO: PATRICK HENTGES OCl 5 1994 CITY MANAGER /~ MARK A. WINSON PUBLIC WORKS DIRECTOR/CITY ENGINEER SUBJECT: DATE: MANAGER CITY OF COLUMBIA HEIGHTS RUBBERI77F~D CROSSING ON STINSON BOULEVARD OCTOBER 4, 1994 I received a phone call today from Gregg Knopp of CP Rail Systems regarding the proposed rubberized crossing on Stinson Blvd. Due to the raikoad strike and the uncertainty as to whether this strike will be settled, CP Rail Systems may not be able to complete this rubberized crossing this year. The rubberized material that we are to supply has been purchased and currently is being stored at the supplier's warehouse. We wilt check with the supplier to see if they can hold it until next spring. If not, we'll make arrangements to store this material at our facility. I have requested that the railroad patch that crossing as well as the one on 37th before winter sets in. I was assured that this work will be done within the next two weeks. MAW:jb 94-656 cc: Kathy Young, Assistant City Engineer BERNARD E. STEFFEN D,~,P, ELL A, JENSEN JEFFREY S JOHNSON RUSSELL H CROWDER JON Fi ERICKSON LAWRENCE R, J©l INSON DAVID A. COSSI THOMAS l! NIALONE M1Ct 1AEL E t IURLEY VIRGIL C. HERRtCK HERMAN L. TALLE BGS Barna, ©uzy Steffen, Ltd. A-I-!'ORNEYS AT LAW 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433-5489 PAMELA M, 1 IARRIS CHARLES M. SEYKOP, A WILLIAM M, } I ANSEN DANIEL D, CANTER, JR. BEVERLY K. DODGE CRAIG M. AYERS GREGG M ttERRICK JAMES D. HOENr JOAN lvL QUADE SCOTT ix{. LEPAK STEVEN L MACKEY ELIZABETH A, SCHADtNG WILLIAM E t tUEFNER ROBERT C. HYNES (612) 780-8500 FAX (612) 780-1777 1935.1993. Writer's Direct Line: (612) 783-5125 October 4, 1994. Mayor Joseph Sturdevant, Sr. City Council Members city of Columbia Heights City Hall 590 40th Avenue N.E. Columbia Heights, MN 55421 M AN AG ER £11¥ OF COL',Jt',~,StA HEiGHI'S Dear Mayor Sturdevant and city Council Members: It is with regret that I submit my resignation as a member of the Columbia Heights Police and Fire Civil Service Commission. The reason for my resignation is adequately described in the enclosed memorandum which I received from my partners, Bernie Steffen and Virgil Herrick. Although my decision is final, I tender this resignation with the understanding it will be final upon acceptance by the City Council. I want to express my thanks for your confidence in me in appointing and reappointing me'to this commission, and for giving me the opportunity to serve the citizens of the City of Columbia Heights. It is with regret that I am leaving at this time; however, as a citizen of Columbia Heights, I am very confident in the operation of the Commission, with the direction of commissioners Mr. Moore and Mr. Herringer. I trust you will give them and your appointee replacing me, the same support which the Commission has received from the City Council in the past. Thank you again for the opportunity to serve. Very truly yours, Robert A. Guzy vsl enclosure cc: (with encl.) ~at Hentges, city Manager Police and Fire civil Service Commission Commissioner Vern Moore Commissioner Gerrat Herringer ~OBEiT A. ouzv BERNARD E. STEFFEN · R1CftARD A. MERRILL DARRELL A. JENSEN JEFFREY S. JOt INSON RUSSELL H. CRO\VDER JON P. ERICKSON LAWRENCE R. JOHNSON DAVID A. COSSI THOMAS P. MALONE MICHAEL E HURLEY VIRGIL C. HERRICK HERMAN L. TALLE BGS Barna, Guzy & Steffen, Ltd. A'I-FORNEYS AT LAW 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433-5489 (612) 780-8500 FAX (612) 780-1777 Writer's Direct Line: (612) 783-5124 PAMELA M. HARRI~ CHARLES M, SEYKORA WILLIAM M. HANSEN DANIEL D. GANTER, JR. BEVERLY K. DODGE CRAIG M, AYERS GREGG V. HERRICK JAMES D. HOEFT JOAN M. QUADE SCOTF M. LEPAK STEVEN L. MACKEY ELIZABETH A. SCIqADING WILLIAM E HUEFNER ROBERT C. HYNES 1935-1993 MEMORANDUM TO: FROM: SUBJECT: DATE: Bob Guzy Bernie St e f fen and Virgil H er rick Incompatibility of Public Offices September 27, 1994 You have asked us whether, in our opinion, the offices of city attorney and membership on the police civil service commission are incompatible. A municipal police civil service commission is created pursuant to Minnesota Statutes, Chapter 419. Section 419.02 provides in part: "No commissioner shall, at the time of appointment or while serving, hold any elected office under the city, United States, the State of Minnesota, or any public corporation or political division thereof, or employment under the city, or employment under a police department of any city, .... ,,. Barna, Guzy & Steffen, Ltd. have recently been appointed as City Attorney for the City of Columbia Heights. At the time of the appointment you were serving as a Commissioner on the Columbia Heights Police Civil Service Commission. As the City Attorney we would likely be classified both as an appointed City officer and considered an employee of the City. It could be contended that the corporation is the City Attorney and the individual attorneys within the corporation are not appointed City officers or employees. If this position were accepted, it might avoid the conflict as stated in the Statute. However, I still believe that there would be a common law incompatibility of offices. The Minnesota Supreme Court in the case of State v. Independent ~onsolidated School District No. 88, 61 N.W.2d 410 (1953) set forth the following definition of incompatible offices: An Equal Opportunity Employer Bob Guzy September 27, 1994 Page Two "Public offices are incompatible when their functions are inconsistent, their performance resulting in antagonism and a conflict of duty, so that the incumbent of one cannot discharge with fidelity and propriety the duties of both." We are of the opinion that that situation would apply to the facts where Barna, Guzy & Steffen, Ltd. is the City Attorney and you are a member of the Police Civil Service Commission. It is certainly possible and probably likely that the City might bring a disciplinary action or a discharge action before the Civil Service Commission. In that situation, Barna, Guzy & Steffen, Ltd. would be representing the City asking the Commission to discipline or discharge a police officer. An attorney representing the officer would certainly object to having you sit on the Commission when the case is being presented. For the reasons stated above, we are of the opinion that the offices are incompatible and that by accepting the position of City Attorney you should resign from the Police Civil Service Commission. i,,i.i 0 Publica~on of the P~k & ReCreat~on Commission 530 Mill Stree~ N.Ei ,~ Columbia HeightS, MN 55421 Resident TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Public Works Department ~-~ PATRICK I-[ENTGES CITY MANAGER ~/f/~ MARK A. WlNSON PUBLIC WORKS DIRECTOR/CITY OCT ENGINEER TANDEM TRUCK BID OCTOBER 4, 1994 We have received written notice from Twin Cities Mack Sales that they cannot meet the specification for the recently awarded tandem truck bid. We are in the process of determining a course of action to make a claim on their 5% bid bond. Staff will come back to the City Council at the October 24, 1994 meeting to nullify the current award and to request award of the bid to the second low bidder. The second low bid was from Lakeland Ford at $109,476.68. MAW:jb 94-657 TWIN CITIES/ SALES & SERVICE, INC. P.O. BOX 64579 ST. PAUl., MINNESOTA 55164.0579 (~12) 633-4810 * Fax: 633-3094 September 21, 1994 Mr. Lau~en McClanahan Public ~orks superintendent Cl~y Of Columbia Heights 590 40CB Ave. N.E. Col~mbia Heights, MN 55421-3878 Dear Mr. McClanahan As per my phone conversation with Sales Engineering, we are uDable ~o produce your spec truck with both goo4 startability and road speed . THe max speed we can give you a= ~his time is 53 mph. In order to get your speed over 60 mph, we will need an engine with a top rpm of 2100, which at this time we do not offer. Mack is working on this problem because of the demand for higher road speed. However, thi~ will take some time an4 we wouldn't know what the price or the delivery will be. If i can be of any help in this matter, please feel free give me a call. sincerely, Bob Prcw Twin Cities Mack Sales TO: COLUMBIA HEIGHTS CITY COUNCIL FROM: LOWELL DEMARS SUBJECT: RENTAL PROPERTY LICENSE APPLICATIONS DATE: OCTOBER 57 1994 THE FOLLOWING LIST OF OWNERS AND THEIR RESPECTIVE RENTAL PROPERTIES HAVE COMPLIED WITH THE PROVISIONAL LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS. I AM RECOMMENDING THAT THESE LICENSES BE ISSUED: A.C.C.A.P. A.C.C.A.P. ANDERSON, JOEL B. ASHTON, MYRON H. BENZINGER, JEFFREY R. BESTLAND, ALLEN J. CADIEUX, RONALD J. CHILDS, ARNOLD M. ENDTHOFF~ HARRY C. FRANK E. FERGUSON GREGG CO., NELSON S. HAGE, JEFFREY A. HAGE, JEFFREY A. HARRIS~ JAY A. HEBZYNSKI, EMILY A. HOIUM, VERNON S. HOLTON, DAVID J. KOPONEN, ROBERT H. KOPONEN, ROBERT H. JOHNSON, GERALD D. JOHNSON, JANE E. JOHNSON, KENNETH W. LAM, DUOM THI TU YET LIDBERG, BONNIE N. LOBERG, RODGER D. LUDEMAN, IVAN MATT, ERNEST R. MELBERG, DALE E. MILLER, CRAIG A. NORBERG, RITA P. NOVAK, TED R. OTREMBA, JOSEPH N. RANWEILLER, JOHN A. RIFAI, MAHMOUD SCHLIEP, EDWARD J. SHUTTE, WILLIAM F. TANG, HELEN TANG, HELEN 4641-43 POLK 4647 TYLER 403 46TH AVENUE 4651 TAYLOR 3928 POLK 838 4tST AVE 665 45TH AVENUE 1836 39TH AVENUE 1004-06 GOULD 4607 TAYLOR 3807-09 PIERCE 320 44TH AVENUE 4235 WASHINGTON 1065 POLK PLACE 3746 3RD STREET 4347 UNIVERSITY 656 47-1/2 AVE 1035 POLK PLACE 3930 JOHNSON 4655 POLK 5033 JACKSON 5248 WASHINGTON 4450 MADISON 3810 CENTRAL 4315 MAIN 4648 POLK 4251 JEFFERSON 3719 PIERCE ' 3923 LOOKOUT PL --4456 '7TH STREET 4635 UN-I VE R S-tTY 330 44TH AVENUE 4648 TAYLOR 3985-87 JOHNSON 4038 MADISON 373t-53 PIERCE 1349-51 CIRCLE TERR 1355-57 CIRCLE TERR 8/1/94--7/31/95 8/1/94--7/31/95 7/1/94--6/30/95 8/1/94--7/31/95 1/1/94--4/30/95 7/1/94--6/30/95 1/1/94--4/30/95 7/1/94--6/30/95 1/1/94--2/28/95 8/1/94--7/31/95 17/1/94--6/30/95 7/1/94--6/30/95 1/1/94--5/31/95 7/1/94--6/30/95 1/1/94--5/31/95 8/1/94--7/31/95 8/1/94--7/31/95 8/t/94--7/31/95 8/1/94--7/3t/95 8/1/94--7/31/95 7/1/94--6/30/95 1/1/94--3/31/95 6/1/94--5/31/95 7/1/94--6/30/95 1/1/94--5/31/95 8/t/94--7/31/95 6/1/94--5/3t/95 7/1/94--6/30/95 1/1/94--3/31/95 8/1/94--7/3t/95 8/1/94--7/31/95 7/1/94--6/30/95 8/1/94--7/31/95 7/1/94--6/30/95 9/1/94--8/31/95 7/1/94--6/30/95 1/1/94--5/31/95 1/1/94--5/3t/95 TO CITY COUNCIL OCTOBER 10, 1994 ~$~gned Waiver Accompanied Application APPROVED BY BUILDING INSPECTOR II II CONTRACTORS *G.R. Mechanical R.P. Excavating 1994 LICENSE AGENDA LICENSED AT 12055 Ti]ton TrAil 10105 - 94th Ave. N. FEES $ 40.00 40.00 POLICE DEPT. TAXICAB DRIVERS *Aaron Scott Bernstein 5008 Hemlock Ln. 20.00 PUBLIC WORKS TREE SERVICES *Beautiful Yards & Gardens 1834 Ulysses St. N.E. 50.00 1 C, ;'" () ';;' / 9 ,':'.!. ,.")'.:': ! Gi...54()F.:-V04,, :L'::..: F:'AC.:~E 2 CHEX::: I< ]: NC..~ AC'.CCX.JN'i" (ii; A N I),.r'::iE R C-;/)B Ai:;:B A F.: A :E;CH ]: N K E:,,"W Cd:;.:):) E:N .::)!::,..¢,.J= ..,../I' ,..l l",.,...,c. S{"iA KOF:'EIE G ]: F;.:LS )':':A:iii; r.'i'; ]:'Y'A F;-.' Z/J t..j):) ]: T FI .(.i~ K E'i:;,'. ]: F'S t".'.: :[/J ]: M :i:i;"f' {::'F;..'Ah!CZS BA:E;KE:'t"BAL..L. :ii;'Y'h R 'Y' F;-.' ]: ):i': U {'.Iii!; 'Y'{"{ :l: L L. TULL. Zfiiih':':'d:;.'. ]: I'.{C') N :{: {";E -E:(:)MF'ANY/'i"I' Ii!i: A l::' :iii; !Z: i'"! IE ~'::~i'-!(:) l<(":t C:E&ji,Fi~¥ ?'{OT'C)F;-: 'v'JE{..{ ]7 C C:OL. 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