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HomeMy WebLinkAboutMay 9, 1994 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55.:121-3878 (612) 782-2800 May 6, 1994 The following is the agenda for the regular met:ting of the City Council to be held at 7:00 PM on Monday, May 9, 1994, in the City Council Chambers of City Hall at 590 40th Avenue NE, Columbia Heights, Minnesota. The City of Columbia Heights does not dis.criminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance.'. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. Call to Order and Roll Call 2. Pledge of Allegiance 3. Consent Agenda (All items listed with asterisks [***] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asterisk (***)on the Regular Council Agenda. 4. Minutes of Previous Meeting(s) ***RECOMMENDED MOTION: Move to adopt the minutes of the Regular City Council Meeting and the Continued Board of Review of April 25, 1994, and the Reconvened Council Meeting of April 26, 1994, as presented in writing, and such reading be dispensed with. 5. ()pen Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks '.~hat the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) a. Proclamation - National Public Works Week "SERVICE IS OUR BUSII';ESS" EQUAl_ OP°()RTUNI TY EM:~LOYER COUNCIL AGENDA Page 2 Council Meeting of May 9, 1994 Public Hearings/Ordinances & Resolutions a. Continuation of Public Improvement Hearing: Erosion Control on East Bank of LaBelle Park RECOMMENDED MOTION: Move to continue the Public Improvement Hearing for the LaBelle East Bank Erosion Control Project to May 23, 1994, at 7 P.M. at the City Council Chambers. b. First Reading-Ordinance No. 1289 on Amendment to Conduct on Licensed Premises as it Relates to Compliance Timeframes RECOMMENDED MOTION: Move to waive the first reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt First Reading of Ordinance No. 1289, Amendment to Conduct on Licensed Premises as it Relates to Compliance Timeframes, and Schedule Second Reading for May 23, 1994. c. Second Reading-Ordinance No. 1286 on Pool Hall/Billiard Halls Regulation Amendment to Licensing RECOMMENDED MOTION: Move to waive the second reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Second Reading of Ordinance No. 1286, Pool Hall/Billiard Halls Regulation Amendment to Licensing. ALTERNATE MOTION: Move to adopt Second Reading of Ordinance No. 1286, Pool Hall/Billiard Halls Regulation Amendment to Licensing, subject to t he amendment changing Section 5.402(9), last paragraph. d. First Reading-Ordinance No. 1288 on Removing Pool Halls/Billiard Halls from the Allowed Use Section of the Zoning Code Pertaining to the Central Business District RECOMMENDED MOTION: Move to waive the first reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt the First Reading of Ordinance No. 1288 and Schedule Second Reading for May 23, 1994, at the City Council Chambers. e. Second Reading-Ordinance No. 1287 on Allowing Pool/'Billiard Halls in the Central Business District by Conditional Use RECOMMENDED MOTION: Move to waive the second reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt the Second Reading of Ordinance No. 1287, Allowing Pool/Billiard Halls in the Central Business District by Conditional Use. f. Hold Harmless Resolution Required by State Aid Operations Project #9006 RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution No. 94-__., Being a Resolution Indemnifying the State of Minnesota from Certain Claims Arising fr.~m a Variance on T.H. 47 from 37th Avenue to 53rd Avenue. Other Ordinances and Resolutions. go COUNCIL AGENDA Page 3 Council Meeting of May 9, 1994 Communications a. Traffic Commission The minutes of the Traffic Commission's regular meeting of May 2, 1994, are included for informational purposes only. ***1. Request for a Curb Cut on the North Side of Lot at 4305 2nd St. RECOMMENDED MOTION: Move to recommen~d to the City Council the second curb cut at 4305 2nd Street N.E., based on the recommendation o~' the Traffic Commission. ***2. "Deaf Child Area" Sign on 2 1/2 St. Between 44th Avenue and 45th Avenue RECOMMENDED MOTION: Move to recomme:ad to the City Council the installation of a "Deaf Child Area" sign just north of the intersection of 2 1/2 Street and 44th Avenue, approximately 100' north of 4404 2 1/2 Street with the condition that the Public Works Director be notified when the child moves out of the area, based on the recommendation of the Traffic Commission. ***3. Replace 20 MPH Sign with a 15 MPH Sign on Circle Terrace Boulevard RECOMMENDED MOTION: Move to replace the 20 MPH sign with a 15 MPH sign for southbound traffic, based on the recommendatioa of the Traffic Commission. RECOMMENDED MOTION: Move to leave all other existing warning speed signage in place, based on the recommendation of the Traffic Commission. b. Planning and Zoning Commission The minutes of the Planning and Zoning Commission's :regular meeting of May 3, 1994, are included for informational purposes only. *** 1. Special Purpose Fence - 4441 Jefferson Street, Rebecca Lundberg RECOMMENDED MOTION: Move to approve the six foot high special purpose privacy fence proposed for installation along and inside the sottth property line at 4441 Jefferson Street. 2. Conditional Use Permit - 4040 Central Avenue N.E., Amy Ferman RECOMMENDED MOTION: Move to approve the Conditional Use Permit for food/non-alcoholic beverage sales at 4040 Central Avenue. ALTERNATE MOTION: Move to table the appr,~val of the Conditional Use Permit until the June 13, 1994, City Council meeting. 3. a) Conditional Use Permit - 4400 Central Avenue, Proex, Inc. RECOMMENDED MOTION: Move to approve the Conditional Use Permit to allow the operation of a one-hour photo processing facility at 4400 Central Avenue. b) Variance of Sign Ordinance - 4400 Central Avenue, Proex, Inc. RECOMMENDED MOTION: Move to den)r the variance on the wall signage for 4040 Central Avenue as it would set a precedent. COUNCIL AGENDA Page 4 Council Meeting of May 9, 1994 *** 4. Special Purpose Fence - 4524/26 Washington Str~:et, Susan Parr/Barb Lee RECOMMENDED MOTION: Move to approve the request for a six foot high special purpose privacy fence along the south side of the property located at 4524/26 Washington Street. *** 5. Special Purpose Fence - 4136 N.E. 5th Street, Claydon Mack RECOMMENDED MOTION: Move to approve the request for a six foot high special purpose privacy fence at 4136 N.E. 5th Street. Permits for 1994 Jamboree RECOMMENDED MOTION: Move to authorize staff to close Jefferson Street from Monday afternoon, June 20th through Sunday, June 26th. RECOMMENDED MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree Parade to be held on Friday, June 24, 1994, at 6:30 P.M. for the following streets: Central Avenue at 45th Avenue to 40th Avenue, west on 40th Avenue to Fifth Street; and Fifth Street to Mill Street. d. Other Communications Old Business a. Other Old Business New Business Accept Donation of $390 from Columbia Heights Athletic Boosters RECOMMENDED MOTION: Move to accept the $390 donation from Columbia Heights Athletic Boosters to be used for School Patrol Recognition Day. Authorization to Seek Bids for 1250 GPM Class A Fire: Pumper RECOMMENDED MOTION: Move to authorize staff to seek bids for the 1995 Ford 9000 Series 1250 GPM Class A Fire Pumper. 4th of July Fireworks Bid RECOMMENDED MOTION: Move to authorize staff to seek bids for the 4th of July fireworks display. Purchase of Copy Machine-Police Department RECOMMENDED MOTION: Move and second to authorize the purchase of one Sharp Model SF-7900 copier machine at the cost of $3,725.00 based upon low informal bid by Twin City Photocopy Company of Minneapolis, and the trade in of the Canon NP-125 copier presently in the investigations office, and that the Mayor and City Manager are authorized to sign a contract for same. e. Authorization to Seek Bids for M.S.A.S. Overlay - Projects 9320, 9321, and 9322 and the Unfinished Section of 44th Avenue N.E. RECOMMENDED MOTION: Move to authorize staff to seek bids for the M.S.A.S. overlay work as listed above. ***C. o ***a. ***d. COUNCIL AGENDA Page 5 Council Meeting of May 9, 1994 f. Final Payment for Storm Sewer Catch Basin/Manhole Replacement Project 9403 RECOMMENDED MOTION: Move to accept the work for Municipal Project #9403 and to authorize final payment from fund 602-49450-4000 to S. W. Lee Construction of Eden Prairie, Minnesota, in an amount of $5,400.00. g. Award of Seal Coating Bid Project 9401 RECOMMENDED MOTION: Move to award Project #9401-1994 Seal coating Area II (Southwest Quadrant) to Bituminous Roadways, Inc. based on their low, responsible bid of $128,981.59 with funds to be appropriated from Fund #415, Assessable PIR Fnnd and Fund #212 State Aid Maintenance; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. ***h. Establish Date for Public Hearing 44th Avenue Sidewalk, Tyler Place to Reservoir Blvd. RECOMMENDED MOTION: Move to establish a Public Hearing for May 23, 1994, at 7:00 P.M. in the City Council Chambers for sidewalk installation on 44th Avenue from Tyler Place to Reservoir Boulevard. ***i. Establish a Public Hearing to Consider Alley Lighting RECOMMENDED MOTION: Move to establish June 13, 1994 at 7 P.M. as a Public Hearing for Consideration of Alley Lighting between Madison Stree. t and Monroe Street from 42nd Avenue to 43rd Avenue. j. Other New Business 10. Reports ao Report of the City Manager Report of the City Attorney 11. Licenses ***RECOMMENDED MOTION: Move to approve the 1994 licen~se applications as listed upon payment of proper fees. 12. Payment of Bills ***RECOMMENDED MOTION: Move to pay the bills as listed out of proper funds. Adjournment RECOMMENDED MOTION: Move to adjourn. Pat Hentges, City Manager 94/49 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 78,').-2800 5ck. OFFICE OF THE MAYOR PROCLAMATION WHEREAS, Public Works services provided in our community are an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding and intbrmed citizenry is vital to the efficient operation of Public Works systems and programs such as water, sewer, streets and highways, public buildings, solid waste collection, and snow removal; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the q]n_lity and effectiveness of these facilities, as well as their planning, design and conslxuction, is vitally dependent upon the efforts aad skill of Public Works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff Public Works Departments is materially influenced by the people':~ attitude and understanding of the importance of the work they perform, NOW, THEREFORE, I, Joseph Sturdevant, Mayor of the City of Columbia Heights, do hereby proclaim the week of May 15 through May 21, 19!}4, as "NATIONAL PUBLIC WORKS WEEK" in the City of Columbia Heights, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public warks and to recognize the contributions which Public Works officials make every day to our health, safety, comfort and quality of life. Given under my hand and. the Seal of the City of Columbia Heights this 9th day of May, 1994 Attest: City Clerk: Mayor: "SERVICE IS OUR BUSINESS" E':)LJA_ OP':::'OR'FUNITv Er,/I.:LOYER OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL RECONVENED COUNCIL ME~G APRIL 26, 1994 The Reconvened Council Meeting was called to order at 7:30 p.m. by Mayor Sturdevant. 1. ~ Jolly, Nawrocki, Ruettimann, Peterson, Smrdevant- present ORDINANCES & RESOLUTIONS (cont.) a. First Reading_ - Ordinance No. 1286: Amending Pool Hall License Requirements Copies of the revised Ordinance No. 1286 were distributed as drafted by the City Attorney. Also distributed were copies of Ordinance No. 1287 which is a related ordinance pertaining to zoning amendments. It was pointed out that 5.402(8) addresses a conditional use permit and 5.402(7) addresses distances and patrons. Councilmember Ruettimann requested a definition of 'legal guardinq." The City Attorney noted it is defined in several different ways in State Statute but he would check this matter. Councilmember Nawrocki suggested it may be defined in the Liquor Ordinance. The City Manager advised the de~nifion is not included in the Liquor Ordinance. The City Manager reviewed 5.402(9) which ~stes the conditions for revocation or suspension of the license. Councilmember Nawrocki again stated his opinion that the present pool hall ordinance should not be eliminated but a conditional use portion should be ndded. Various camcems with the proposed ordinance were addressed which included license fees, guidelines for conduct on the premi.v~s, verifiable complaints, legal guardian, and referral to Police Department. The City Attm't~ read a definition of legal guar~ia, from a hw book. Coimcilmember Ruettimann felt it was still confusing and wants the term 'legal guardian' omitted from the ordinance. Motion by Peterson, second by Ruetfimann to waive the readiog of the ordinance there being ample copies availoble for the public. Roll call: All ayes REGULAR COUNCIL MEETING APRIL 26, 1994 PAGE 2 ORDINANCE NO. 1286 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO POOL HAIJ. LICENSE REQ~MEI~S The City of Columbia Heights does ordain: Chapter 5, Article IV, Section 2 (5.402), of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: POOL HAI SECTION 2 5.402(1) No person shall operate or maiatain a pool hall or pool table on any premises used for a business or commercial activity without a license issued pursuant to the provisions of this chapter. 5.402.(2) A license application for operation of pool tables on the same premises as any other licensed business or proposed commercial activity ~hall contain a statement indicating: (a) the nature of other licensed or proposed business or commercial activity, (b) the name of the licensee or license al~plicant for such a business, (c) whether the licensee or operator of the pool hall or pool tables would have operational control over both business activities. (d) whether the operation of pool tables would be an incident of said other licensed business, or would be an independent separate business sharing the same premises. 5.402(3) Applications shall contain a statement of the number of pool tables to be utilized and whether the tables are coin operated. 5.404(4) Applications shall be referred to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premi,qes and a report indicating whether the premises are in compliance with all applicable ordinances and regulations, unless the same premises have been previously inspected within the same calendar year in conjunction with the issuance of a license for any other business or commercial activity. l REGULAR COUNCIL MEETING APRIL 26, 1994 PAGE 3 5.402(5) Applications under this section shah include a stntement whether the applicant has ever been convicted for violation of ally law relating to gsmbling activities. Such a conviction may be grounds for denial of said li~nse application. 5.402(6) No pool hah licensed under this section shah be located within three hundred feet (300') of any school building or church. is herewith amended to read, 5.402(1) No person shah operate or maintnin a p0ol hnl] or pool table on any premises used for a business or commercial activity unless that person (a) possesses a license issued pursuant to the provisions of this chapter; and Co) is at least eighteen years of age at the time of submitting an application for licensure pursuant to the provisions of this chapter. 5.402(2) For the p~ of this section, the tem~ 'pool hnll' and "billiards hall" shall mean any building, structure or tract of land which has as at least one use or activity providing of any of the following or any combination of any of the following amusements: (a) billiards/pool (not coin operated) Co) snooker (not coin operated) (c) bumper pool (not coin operated) (d) table tennix (not coin operated) (e) less than nine (9) arcade games or devices as defined by 5.41 l(2)(b-e). 5.402(3) A license application for operation of pool rubles on the same premises as any other licellsed business or proposed commerce[al activity shall contnin a statement indicating: (a) the mtt~ of other licensed or proposed bus, ness or commercial activity; Co) the name and date of birth of the licensee or license applicant for such a business; (c) whether the licensee or operator of the pool hall or pool tables would have operational control over both business activities; REGULAR COUNCIL MEETING APRIL 26, 1994 PAGE 4 (d) whether the operation of pool tables would be an incident of said other licensed business, or would be an independent business sharing the same premises; 5.402(4) Applications shall contain a statement of the number of gaming tables to be utilized, and whether the tables are coin operated and if arcade games are to be utilized, the number of said games. 5.402(5) Applications shall be referred to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with all applicable ordinances and regulations, unless the same premises have been previously inspected within the same calendar year in conjunction with the issuance of a license for any other business or commercial activity. 5.402(6) Applications under this section shall include a statement whether the applicant has ever been convicted for violation of any law relating to gambling activities. Such a conviction may be grounds for denial of said license application. 5.402(7) No pool hall licensed under this section: (i) shall be located: (a) within three hundred (300) feet of any school building or church, or, (b) if no alcohol is served at the pool hall or billiards hall, within two hundred (200) feet of any school building or church: (ii) Any pool hall or billiards hall operating pursuant to 5.402(7)(i)(b) shall prohibit any person not at least 18 years of age from entering the establishment as a patron unless accompanied by a parent or legal guardian. 5.402(8) For any person operating a pool hall or billiards hall pursuant to this section 5.402, a conditional use permit shall be required and issued pursuant to and in accordance with the provisions of Chapter 9. I05(5). 5.402(9) The license may be revoked or suspended in accordance with this Chapter whenever the licensee, its owner, manager, or any :of its employees or agents have engaged in any of the following conduct: (a) Fraud, deception or misrepresentation in connection with the securing of a license; Conduct inimical to the interests of public health, safety and welfare; REGULAR COUNCIL MEETING APRIL 26, 1994 PAGE 5 (c) Conduct involving moral turpitude; (d) Conviction of an offense involving mond turpitude by any court of competent jursidiction; (e) Failure to comply with any of the pro, tisions of this section or engaging in conduct which would be grounds for denial of an initinl application for licensure. In addition to the grounds for revocation set forth in subsections (a) through (e) above, it shall be grounds for revocation of the license if the Police Depamnent for the City receives five or more complaints within one n~anth's time of any of the following activities occurring within, upon or around the pre,raises operating the licensed pool hall; fencing of stolen goods, possession and/or distribution of controlled substances, public intoxication, disorderly conduct or assault. First reading: April 26, 1994 b. First Re~din_~ - Ordinance No. 1287_. PeOninin_~ to Zonin_~ Amendments Motion by Peterson, second by Ruettimann to waive the reading of Ordinance No. 1287 there being ample copies available for the public. Roll call: All ayes Councilmember Nawrocki referred to the me~ao received from the City's Police Department which addressed problems experienced with pool halls in other communities. He hoped the provisions of the ordinance will nvoid the problems ~enced in other cities. He mentioned to the applicant he is is hopeful she fully understands the chances she is taking. ORDINANCE NO. 1287 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING .AMENDMENTS The City of Columbia Heights does ordain: Section 9.112(2) of Ordinance No. 853, City C~le of 1977, which currently reads as follows, to wit: 9.112(2) Conditional Uses Within any "CBD' Business District, no structure or land shah be used for the following uses except by conditional use permit. I~EGULAR COUNCIL M~EETING APRIL 26, 1994 PAGE 6 (a) Accessory structm'es (b) Dwelling units provided: (i) The units do not occupy the first floor. (ii) That a roof intended for usable space shall be enclosed by a wall or fence not less than five (5) feet in height. (c) Open sales lots provided that: (i) The lot is surfaced and graded according to a plan submitted by the applicant and approved by the City Engineer. (ii) The assembly, repair, or manufacture of goods .nhal! not occur within an open sales lot. (iii) If the operation of the open sales lot be self-operated or automated in total or in part, a site plan shall be submitted indicating the location of such devices. (iv) There is located thereon a building devoted to or used in such sales use which is at least as large in floor area as such occupation and use. (d) Off street parking lots subject to Section 9.116(2). (e) Parking ramps (f) Public utility structures (g) Vending machines (coin operated) whether they be for service or product they shall be permitted inside of a building, when located outside of building they shall be considered as a building and conform to ail applicable regulations. Should the vending machine be the principal use on the site, off street parking shall be provided at a ratio of one (I) space for each two vending machines. (la) Restaurants, cafes, tea rooms, taverns, bars, provided said design is to only serve customers seated at tables, counter and booths. (i) Arcades (j) Tennis, racquetball, handball, table tennis and boxing clubs that provide facilities such as auditorium or bleacher areas for viewing such that exhibitions are possible. REGULAR COUNCIL MEETING APRIL 26, 1994 PAGE 7 (lc) Massage therapist b~i~ licensed pmus~at to j Section 5.612. (1) Day care centers. (m) Prepared food delivery estab~ents. shall here2fter be amended to read as follows, to wit, 9.112(2) Conditional Uses Within any "CBD" Business District, no structure or land shall be used for the following uses except by conditional use permit. (a) Accessory structures Co) Dwelling units provided: (i) Accessory structures. (ii) That a roof intended for usable space shall be enclosed by a wall or fence not less than five (5) feet in height. (c) Open sales lots provided that: (i) The lot is surfaced and graded according to a plan submitted by the applicant and approved by the City Engineer. (ii) The assembly, repair, or manufacture .of goods shall not occur within an open sales lot. (iii) ff the operation of the open sales lot be self opera~ or automated in total or in part, a site plan sh~l! be submitted indicating the location of such devices. (iv) There is located thereon a building devoted to and used in such sales use which is at least as large in floor area as such. occupation and usc. (d) Off street parking lots subject to Section 9.116(2). (e) Parking ramps. (f) Public utility structures. REGULAR COUNCIL MEET~G APRIL 26, 1994 PAGE 8 (g) Vending machines (coin operated) whether they be for service or product shall be permitted inside of a building; when located outside of building they shall be considered as a building and conform to ail applicable regulations. Should the vending machine be the principal use on the site, off street parking nh:all be provided at a ratio of one (1) space for each two vending machines. (h) Restaurants, cafes, tea rooms, taverns, bars, provided said design is to only serve customers seated at tables, counters or booths. (i) Arcades. (j) Tennis, racquetball, handball, table tennis and boxing clubs that provide facilities such as auditoriums or bleacher areas for viewing such that exhibitions are possible. (lc) Massage therapist businesses licensed pursuant to Section 5.612. (I) Day care centers. (m) Prepared food delivery establishments. (n) Pool/billiard halls. First Reading: April 26, I994 c. Resolution No. 94-27: Adopting the Permanent Rules of the Wetland Conservation Act Motion by Ruettimann, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLU~ON NO. 94-27 ADOPTION OF THE PERMANENT RULES OF THE WETLAND CONSERVATION ACT WHEREAS, the Minnesota Wetland Conservation Act of 1991 (WCA) requires local government units (LGUs) implement this law by adopting the rules and regulations promulgated by the Board of Water and Soil Resources (BWSR) pertaining to wetland draining and filling; and WHEREAS, the BWSR is requesting LGUs adopting the permanent roles of the WCA to notify them of the LGU decision regarding adoption; and REGULAR COUNCIL MEETING APRIL 26, 1994 PAGE 9 WHEREAS, the LGU is respon~'ble for making WCA determinations for landowners; and WHEREAS, the City of Columbia Heights is a techincal sub-unit of government capable of making determma' tions and developing replacement plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL for the City of Columbia Heights, County of Anoka, that it hereby accepts the responsibility as the LGU for the WCA within the legal boundaries of Columbia Heights as of April 25, 1994, within the guidelines as set forth by the WCA and rules. Dated this 26th day of April, 1994 Offered by: Ruettimann Seconded by: Jolly Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary ATTEST: I hereby certify that the foregoing resolution is a Uue and correct copy of the resolution presented to and adopted by the City Council of I~he City of Columbia Heights at a duly authorized meeting thereof held on the 26th day of April, 1994, as shown by the minutes of said meeting in my possession. Jo-Anne Student, Deputy City Clerk d. ]~esolution Su_ _mx)rting North Metro Ma_vors A~ciafion Legi.~lative Initiatives for the Councilmember Nawrocki recommended that nc, action be taken on this resolution as most of the issues included in it have already be~m addressed by the Legislature. No Council action was taken on the resolution. e. l~esolufion No. 9n-. 29 Being a Resolution Es~bli.~hin? City_ Manager's Wages and REGULAR COUNCIL MEETING ARIL 26, 1994 PAGE l0 Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 94-29 KESOLUTION ESTABLISHING CITY MANAGER'S WAGES AND COMPENSATION WttEREAS, Patrick Hentges was appointed to position of City Manager pursuant to the terms and conditions of Resolution 93-11; and WHEREAS, the performance of the City Manager was evaluated and determined to be above satisfactory; and WHEREAS, Resolution No. 93-I 1 provided, that subject to a satisfactory review, the City Council may adjust the base salary of the City Manager, plus may grant performance merit pay. NOW, THEREFORE, BE IT RESOLVED: 1. That the City Manager shall be compensated at an annual rate of $75,000 retroactive to January 1, 1994; and the car allowance shall continue at $250 per month. 2. The City Manager shall continue to earn vacation, holidays, sick leave, and deferred compensation, together with medical insurance payment at the rate for all other non-union essential and confidential employees. Offered by: Ruettimann Seconded by: Peterson Roll call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Councilmember Nawrocki commented on the fact that goals and objectives for the coming year have not been set up. He felt a prime project to be worked on was the Sheffield Project. He wants better alternatives prepared by the City Manager for Council consideration. He also wants more general information on what is happening in the City on a more timely basis. Another concern of Councilmember Nawrocki was better use of personnel. REGULAR COUNCIL MEETING APRIL 26, 1994 PAGE 11 Councilmember Ruettimann requested that agenda items be on a Council Work Session agenda so they can be discussed before they are Fat on a Council Meeting agenda. Councilmember Nawrocki noted that some agenda items flip flop and then are ~ken off agendas. He wants background information included with the Wednesday agenda for new items. He cited one item which was removed from the Friday agenda packet but had been included in the Wednesday packet. This dealt with a funding request for landfill lobbying efforts. The City Manager briefly explained what fids issue was about and advised he will gather additional information. f. Resolution No. -°~-28 Re?rding House File 3636 and Need for Retention of Local ]:ranchi~ Reo_uirements Motion by Nawrocki, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: ,~dl ayes ]~F. qOLUTION NO. 94-28 RESOLUTION REGARDING HOUSE FILE 3636 AND THE NEED FOR RETENTION OF LOCAL FRANCHISE REQUIREMENTS WHEREAS, the City of Columbia Heights, Minnesotas ("City") has ~wiewed House File 3636 regarding a natiolaal commmlications infrastnlctu~ for telecommunications and competition; and WHEREAS, the City is concerned that House Filie 3636 must be carefully evaluated to ensure the preservation of local jurisdiction over cable television services; and WHEREAS, the City believes that the public lue~ benefitted significantly and has been served through local regulation, that local regulation has evolved over a period of _time, after considerable public expense, to ensure that cable television is responsive to local needs; and WHERF..~, in Minnesota, a carefully planned and drafted State Cable Act (Minn. Stat. Chapter 238) has served to guide and promote the development of cable television; and WHEREAS, Minn. Stat. 238.01, the Declaration of Legislative Findings and Intent, provides in pertinent part the following provision which we believe to be relevant for consideration by Congress in enactment of Hou~ File 3636: REGULAR COUNCIL MEETING APRIL 26, 1994 PAGE I2 the Legislature of the State of Minnesota has determined that while cable communications serve in part as an extension of interstate broadcasting, that their operations also involve public fight-of-way, mtmicipal franchising, as vital business and community service, which are of state concern; ... that the municipalities and the state would benefit from valuable educational and public services through cable commtmications systems; that the cable communications industry must provide the opportuffity for minority participation and benefit which its diversity promises; .... that the cable commnnications industry is in a period of rapid growth and corporate consolidation and should proceed in accord with regional and statewide service objectives; WHEREAS, the City believes that based on the legislative intent of Minn. Stat. Chapter 238, as well as mandated policies and proceduxes under Chapter 238, municipalities have joined with other municipalities throughout Minnesota to create arrangements, on a negotiated basis with cable operators, to ensure that the legislative intent of Chapter 238 is met; and WHEREAS, the City desires that the franchising structure that has been devised and developed over time in the State of Minnesota be retained. NOW, THEREFORE, in a regular meeting of the City, it was resolved as follows: 1. That the Congressional delegation serving the State of Minnesota must be informed of the nature and extent of the City's concern that local regulation and oversight of providers of technology for receiving, amplifying, transmitting, or otherwise distributing video siLmals or programming or other new video, date, and interactive services must be continued. 2. That House File 3636 must include adequate safeguards to ensure that municipal regulation is retained. 3. That the City will make this resolution available to the Minnesota Congressional delegation, adjoining communities and other interest groups including the League of Minnesota Cities, the Metropolitan Council, and other applicable Minnesota associations and organizations. Passed this 26th day of April, I994. Offered by: Nawrocki Seconded by: Ruettimann Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING APRIL 26, 1994 PAGE 13 7. OLD BUSINESS o a. Rejection of Pla_vground F~u_ '_mment Motion by RueUimann, second by Peterson to reject, the CUlxent quotations for playground equipment at Edgemoor, Keyes, and Hilltop Par~; nmi direct staff to obtnin quotes for equipment meeting ADA accessib~ requirements. Councilmember Nawrocki wants the new specifications not to require tied bids. He is concerned that the supplier give equipment that is ADA equipment. He went to aH of the parks and is not convinced that the equipment ncc&; replacing. He also questions the need to buy interchangeable parts equipment. Roll call: AH ayes b. Screening at Jonak Pr _operty Councilmcmber Nawrocki inquired about the action of the Planning and Zoning Commi~ion which did not require screening on the front side of the Jonak property. He noted it was required on the east and north sides lint should really have been required on the south side as well. This area faces residential ~. The City Manager will research the ability of the City to require this screening and will present a formal NEW BUSINESS a. ln~'ance Coverage from May 9:1994 to May 9, 1995 The Finance Director advised there is a limited market for writers of insurance for municipalities. Currently, there are only three companies writing municipal general liability coverage; League of Minnesota Cities Inxttrance Trllst, St. Paul Companies and USF & G. He reviewed the coverage of the bids ~ceived. A verbal quote was received from the LMCIT. Councilmember Nawrocki noted that LMCIT defends claims for violation of the Open Meeting Law. Motion by Ruettimann, second by Nawrocki to table this matter until a Special Meeting of the City Council on May 5, 1994 at 6:00 p.m. in the Council Chamaers. Roll call: All ayes. REGULAR COUNCIL MEETING APRIL 26, I994 PAGE I4 b. Authorization to Purchase Backhoe Attachment for Bobcat Motion by Peterson, second by Jolly to authorize the purchase of a backhoe attachment for the Bobcat from Tri-State Bobcat, Inc. of Shakopee, Minnesota, in the mount of $5,450.00 plus tax, funding to be from 60149499-5180 and 60249499-5180 and the appropriate sales tax funds; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Councilmember Nawrocki stated his objection to getting only one bid. He was advised there was a sole supplier. He felt the sole source should have been recognized. Roil call: All ayes c. Financing Alternatives for the Proposed Multi,Use Building Councilmember Nawrocki inquired if the financing alternatives which were to be presented to the Council were drafted yet. The City Manager responded they should be ready by the next day. He wants to discuss them with the City Council. Councilmember Ruettimann mentioned there were no commitments by the Park and Recreation Commission. d. S.r~cial Edition of a City. Newsl~llO' Councilmember Nawrocki recalled there was to be a special edition of the City newsletter which would focus on the Sheffield Neighborhood. He wants to see it before it goes to press. The City Manager noted the draft copy would be submitted to the City Council. e. Special Coordinator Position Councilmember Nawrocki, noting this position will soon become vacant, felt this would be an opportunity to discuss continuing the direction this position has taken. He mentioned the local programming costs and that the subscribers pay the franshise fee. There is a potential to lose the ability to have a franchise fee which pays a portion of the funding for the position. He noted this position could be viewed as 'empire building.- f. Waste Handling Charges Councilmember Nawrocki requested information regarding administrative waste handling charges. The City Manager advised there is a May 2nd workshop on assessments scheduled. This information will come from this workshop. REGULAR COUNCIL MEETING APRIL 26, 1994 PAGE 15 e g. ,Article in Minnea_~lis Pa_Der Councilmember Nawrocki referred to a recent article which appeared in the Minneapolis Star Tribune regarding a project of U S WEST offering multi-media voice oppo~_ mities. This proposal will service about half of Col, mbia Heights nmi be available to residents. a. Report of City. Manager The City Manager's report was submitted in written form and the following items were discussed: Section 8 Housing Assistance: The City Manager reviewed the stares of this matter. C..ounty Solid Waste Assessment Fee: Councilmember Nawrocki inquired if this fee will be applied agsin~ tax forfeit property. The City iManager responded he did not believe it would. b. 1~ _c~ort of City_ Attorney The City Attorney had nothing to report at this I~ime. Motion by Peterson, second by Ruettimann to adjmtrn the meeting at 9:55 p.m. Roll call: AH ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL CONTINUED BOARD OF REVIEW APRIL 25, 1994 The Continued Board of Review was called to order at 8:40 p.m. by Mayor Sturdevant. Jolly, Nawrocki, Ruettimann, Peterson, Sturdevam- present 2. PURPOSE OF MEETING To update the Council on any changes that have been made to 1994 property valuations as a result of interviews being requested at the Board of Review on April 18, 1994. 3. RECOMMENDATIONS/FINDINGS OF COUNTY ASSESSOR Carrol McCain, Anoka County Appraiser, responded to the following four valuations which were questioned at the April 18th Board of Review: 4545/4547 Fillmore Street, 4556/4558 Fillmore Slxeet and 4161 Tyler Street are buildings owned by Lee Stauch. Mr. Stauch questioned the value of these buildings and requested reviewal by Ms. McCain. He also requested his home at 1155 Khyber be viewed. The rental buildings on Fillmore and Tyler Struts were viewed. No change in value was recommended. Ms. McCain was unable to view the Stauch residence at 1155 Khyber Lane as Ms. Stauch would not allow her admission. Tom Sullivan owns the commercial building at 4.757 Central Avenue which is currently leased for use as a restaurant. He requested another reviewal be done and advised that the lease, es pay the taxes. He was requesling thi~ on behalf of his tenants. The County commercial appraiser, Diana Stellmach, advised she is not recommending any change in the value at this time. The current value is supported both by the cost and income approaches. A lease is currently being negotiated which will be less costly than the present lease. The appraiser will revisit the income approach when the new lease is in place. A letter was received from the owner of 1213 4.2nd Avenue stating she feels her value is too high. The appraiser is recommending no change in the market value as she is waiting for the owner to advise her of the approximate cost on the 'cost to cure' damaged areas of the house. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL CONTINUED BOARD OF REVIEW APRIL 25, 1994 The Continued Board of Review was called to order at 8:40 p.m. by Mayor Sturdevant. 1. ROLL CALL Jolly, Nawrocki, Ruettimann, Peterson, Sturdevam- present 2. PURPOSE OF MEETING To update the Council on any changes that have been made to 1994 property valuations as a result of interviews being requested at the Board of Review on April 18, 1994. 3. RECOMMENDATIONS/FINDINGS OF COUNTY ASSESSOR Carrol McCain, Anoka County Appraiser, responded to the following four valuations which were questioned at the April 18th Board of Review: 454514547 Fillmore Street, 4556/4558 Fillmore Street and 4161 Tyler Street are buildings owned by Lee Stauch. Mr. Stauch questioned the value of these buildings and requested reviewal by Ms. McCain. He also requested his home at 1155 Khyber be viewed. The rental buildings on Fillmore and Tyler Streets. were viewed. No change in value was recommended. Ms. McCain was unable to view the Stauch residence at 1155 Khyber Lane as Ms. Stauch would not allow her admission. Tom Sullivan owns the commercial building at 4757 Central Avenue which is currently leased for use as a restaurant. He requested anothex reviewal be done and advised that the leasees pay the taxes. He was requesting this on behalf of his tenants. The County commercial appraiser, Diana Stellmach, advised she is not recommending any change in the value at this time. The current 'value is supported both by the cost and income approaches. A lease is currently being negotiated which will be less costly than the present lease. The appraiser will revisit the income approach when the new lease is in place. A letter was received from the owner of 1213 42nd Avenue stating she feels her value is too high. The appraiser is recommending no change in the market value as she is waiting for the owner to advise her of the approximate cost on the "cost to cure" damaged areas of the house. CONTINUED BOARD OF REVIEW APRIL 25, 1994 PAGE 2 The owner of 1024 44 1/2 Avenue will be supplying the appraiser with an appraisal of his property. No change in the market value is being made at this time pending receipt of the approX. When the appraisal is received it will be reviewed and any changes deemed appropriate will be made. The owner in~nds to attend the June 17th Board of Equalization held by the County. COUNCIL ACTION Motion by Peterson, second by Ruetfimann to adopt the 1994 Assessment Rolls as presented and amended. Roll call: All ayes ADJOURNMENT Motion by Ruettimann, second by Nawrocki to adjourn the continued Board of Review at 8:45 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNC~ REGULAR COUNCIL MEETING APRIL 25, 1994 The Council Meeting was called to order at 7:00 p.m. by Mayor Sturdevant. 1. ~ Jolly, Nawrocki, RueRimann, Peterson, Stordevant- present 2. pi I::.DGE OF ALLEGIANCE CONSENT AGENDA The following items were addressed on the Consent Agenda: A_ _mnoval of Minutes: The Council approved the minutes of the Regular Council Meeting of March 28, 1994 and the Board of Review Meeting of April 18, 1994 as presented. Licen~ Applications The Council approved thc license applications as listed upon payment of proper fees. payment of Bills The Council approved the payment of bills as lisied out of proper funds. APPROVAL OF CONSENT AGENDA Motion by Nawrocki, second by Ruetfimann to approve the Consent Agenda as presented. Roll call: All ayes APPROVAL OF MINUTES Motion by Nawrocki, second by Ruettimnnn to approve the minutes of the April l lth Regular Council Meeting with corrections ~s r~md by Councilmember Nawrocki. Roll call: All ayes o OPEN MIKE/PROCLAMATIONS/PRESENTATIONS Mayor Sturdevant read the proclamation designating April 29 as Arbor Day and the month of May as Arbor Month. REGULAR COUNCIL MEETING APRIL 25, 1994 PAGE 2 Councilmember Jolly advised that Columbia Heights was recognized as a Tree City USA and received formal recognition from the Forestry Service. He felt the credit for this honor belonged to the City Council. This was the second year Columbia Heights received this award. PUBLIC HEARINGSfRESOLUTIONS/ORDINANCES a. Continuation of Public Impr_ ovement Hearing: Erosion Control orl East Bank of LaBelle Park Updated information on this issue presented by staff addressed cost of installing fence, cost of including additional parcels, revised assessment charges and additional information on the status of obtaining easements. The National Guard had been contacted regarding its participation in this project. The Public Works Director hag been advised they will not be participating as the Guard feels there would be no benefit to them. He also advised that the two property owners contacted about easements are reticent to give their permission. Easements will be needed from all properties involved. The Public Works Director stated that the intent of the project is to deter further development of erosion where there is none and to deter it where it already exists. Discussion continued with property owners about the wisdom of doing this project and its possible success. Some of the property owners felt their property had no problem and they should not be assessed for it. It was suggested that only those properties which are currently experiencing erosion should be responsible for paying assessments. Councilmember Ruettimann observed that if the project is done piecemeal the problems would not be su~Ily solved. He felt the entire project should be done. He also noted the problems have existed for many years and property owners had always resisted solving them whereby the costs have steadily increased. Councilmember Jolly observed the bank during and after a recent heavy rain. He noted no visual signs of widespread erosion but did see significant amounts of debris farther down on the bank. He felt the type of soil on the bank can only hold a certain amount of water before it fractures. He also observed many areas where roots of large trees were exposed. REGULAR COUNCIL MEETING APRIL 25, 1994 PAGE 3 Councilmember Nawrocki recalled when the area was developed. There were concerns expressed at that time regard_lng construction beiag done on a hillside. The developer assured the Council he would ~ake care of any drainage problems. This has not been done. Councilmember Nawrocki also walked the entire area and has seen erosion problems. He noted that the proposed 'matting' is a proven ~echnology for stabilization. The property owner at 1331 Circle Terrace would like to do his own terracing and build a deck. He inquired if this would be possible. The Public Works Director responded it would be pOSSl~ole and the fence could be moved to accommodate this project. There was additional discussion by property ovmers who stated their opposition to the project. Councilmember Ruettimann inquired if they were willing to sign a document which would absolve the City of any responsibility if this project is not done and problems are experienced with erosion and structures. Many of the property owners present agreed to siLming this document. Councilmember Ruettimaun requested the City Attorney to draft a document that could be passed on to future owners which would rele~uxe the City of any liability. Motion by Nawrocki, second by Ruettimann to continue the public hearing to Monday, May 9, 1994; that the City Attorney be asked to research the question wheth~ the County will record a Hold Harmless document which would be binding on future owners; the staff will proceed post haste with a document, with a notary, to sign these agreements if it can be done; and letters go out to each prol~ly owner that the hearing is still on. Roll call: All ayes b. Continued Meetin_v of Board of Review from April 18. 1994 Motion by Nawrocki, second by Ruettimann to recess the Regular Council Meeting for the ~ of reconvening the Board of Review. Roll call: All ayes c. Resolution No. 9~ 26 Continued Hearing for Rev~atiom Su.?ension and/or Other A__mn_ro~_ '_n_te Di _s~osition of a Rental License at 4655 Fifth Street KEGULAR COUNCIL M~ETING APRIL 25, 1994 PAGE 4 The City Manager read the violations as cited in the April 22, 1994 letter from the City Attorney to Jake Cadwallader, owner of the property at 4655 Fifth Street. Mr. Cadwallader's legal coun.qel, Paul Weingarden, distributed his response to the letter to Couneilmembers and staff at this meeting. The cited viohtions were discussed. Mr. Weingarden stated that more than 20 days would be needed to correct some of the violations and suggested that between seventy-five and ninety days be allowed. The history of problems were reviewed as were the timelines from the initial correspondence with the property owner to the current hearing. It was noted this situation has been on-going for some time. Councilmember Nawrocki observed there appears to be some poor communication between attorney and client rather than the City and the property owner. He suggested that the attorney make an appointment with the Building Inspector to view the property tomorrow. Mr. Weingarden stated he is an advocate for his client and is not responsible for the problems with the building. The City Attorney advised that ail of the items in his letter to Mr. Cadwallader are supported as violations in the Columbia Heights Housing Maintenance Code. Mr. Weingarden noted he understands all of the points made ia the City Attorney's letter of April 22, 1994. Councilmember Jolly fell there was some heavy duty gameplaying going on and he wishes to end this tonight. Couacilmember Peterson recalled that in the past, Mr. Cadwallader stated he would not do any repair nor get any professional opinions. Councilmember Nawrocki requested the City Manager to read the entire resolution so there would be no misunderstanding as to exactly what it says. The City Manager read the resolution with two corrections. RESOLUTION NO. 94-26 RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY JAKE CADWALLADER D/B/A/C-H PROPERTIES REGULAR COUNCIL MEETING APRIL 25, 1994 PAGE 5 WHEREAS, .lAKE CADWAI-LADER D/B/A/ C-H PROPERTIES (I-IEREAFFER "CADWALLADER') IS THE LEGAL OWN]BR OF THE REAL PROPERTY LOCATED AT 4655 N.E. FIFFH STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(a), WRI'FFEN NOTICE SKIl'lNG FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO CADWALLADER ON MARCH 11, 1994, OF A PUBLIC HEARING TO BE HELD ON APRIL 11, 1994. WHEREAS, PURSUANT TO INSPECTION REPORT OF EVELYN NYGAARD IN CONJUNCTION WITH THE ASSISTANT FIRE CHIEF OF COLUMBIA HEIGHTS FIRE DEPARTMENT, LOWELL DEMARS, DATED JULY 20, 1993, AFl'ACHED HERETO AS EXHIBIT A, AND AS AMENDED BY REPORT DATED MARCH 30, 1994 AND THE FINDINGS AS SET FORTH TI-I]EREIN, AND AFl'ACHED HERETO AS EXHIBIT B, AND LETTER TO .lAKE CADWALLADER, DATED APRIL 22, 1994, AND ATTACHED HERETO AS EXHIBIT Q, CADWALLADER IS IN VIOLATION OF THE CODE SECTIONS AND STATE STATUTES AS LISTED IN THE SAID EXHIBITS A AND C. NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Columbia Heights, Minnesota, that: 1. That Cadwallader's Rental License is issued on .lanuary 12, 1993 pursuant to City of Columbia Heights Ordinances Section 5.606 et seq. for that certain three unit multiple dwelling located at 4655 N.E. 5th Street, Columbia Heights, Minnesota, which license is identified by number 13321, is hereby conditionally revoked effective May 31, 1994, conditioned upon Cadwallader's failure to complete the ~ve measures as set forth in that certain letter dated April 22, 1994 (and earlier notices as contained in Exhibits A & B to the said letter) to the satisfaction of the City of Columbia Heights building inspector by the effective date set forth above; 2. That the City of Columbia Heights, through ~; City Manager, is hereby authorized to serve notice of said revocation upon Cadwallader as soon as practicable; REGULAR COUNCIL MEETING APRIL 25, I994 PAGE 6 3. That City shall give actual notice, as is practical under the circumstances, by mailing said notice to ali known occupants and by posting said notice in a conspicuous location on the building, of the revocation contained herein and described in Section 1, above. 4. That the Council shall give notice of all occupants of the said building of a public hearing to be held within 60 days of the signing of this resolution, or as soon thereafter as the Council shall convene, to decide whether the said building should be condemned pursuant to Minnesota Statutes Section 463.16. Passed this 25th day of April, 1994. Offered by: Nawrocki Seconded by: Peterson Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary d. Meredith Cable Request for Granting of a Stay of any Refund and_ Rollback Requirement Until the FCC Rules on Their A_ _rSw,~al and Approval of Refund Plan Motion by Nawrocki, second by Jolly to approve, based on the recommendations of the Cable Commission, the refund/credit plan as outlined in Items I and III in the letter of April 20, I994, from Kevin Griffin, President and General Manager of Meredith Cable, and to take no action as to the request for the stay of enforcement of the Rate Regulation Order in Items ri and IV. Roll call: All ayes e. _Public Hearing - Condemnation. 3909 Polk Street N.E, Motion by Nawrocki, second by Jolly that there is adequate evidence as outlined in the attached order, findings of fact, and conclusions of the City Council to find the structure at 3909 Polk Street N.E. is ha:,ardous and in violation of the law, and that the City Council orders the existing stmctm'e to be razed, demolished, and all parts of the former structure removed, including concrete slabs and foundations as prescribed in the attached order, and that the Mayor and City Manager are directed to execute the order on behalf of the City of Columbia Heights. Roll call: All ayes REGULAR COUNCIL MEETING APRIL 25, 1994 PAGE 7 f. First Rea_ding of Ordinance No. 1286. Amending Pool HaH License R _eguirements The City Manager reviewed the request from Amy Ferman to operate the "Paddle & Pool' Inc. at 4040 Central Avenue. It is her intention to allow only people eighteen or over into the establi~ment and no alcohol will be: available. Councilmember Nawrocki had some questions regarding the proposed amendments to the ordinance. He felt it may be preferable to keep tt~ original ordinance in place and add (7) to 5.402 for a special use permit for pool hah cq~a-ation under cer~.nin circtlmstances. The City Manager suggested the first reading be waived and that staff investigate the eighteen year old provision and alter some of the language. Councilmember Ruettimann wants some policing policies in the ordinance and wants to make sure that the control of the license affects any future owners. Counciimember Jolly shares this concern with control and enforcement. The City Ma~nager noted that revocation language could be taken from the Arcade Ordinance. Motion by Peterson, second by Nawrocki to table for additional language until later in the meeting. Roll call: All ayes g. Second Re_adin_~ - Ordinance No. 1283;/fir O?mlily_ S~andards Motion by Ruettimann, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll! call: All ayes ORDINANCE NO. 1L283 BEING AN ORDINANCE PERTAINING TO .AIR QUALITY STANDARDS The City of Coi~mbia Heights does ordain: Chapter 8, Article IV, Section 2 (8.402), of ~rdinance No. 853, City Code of 1977, which is currently reserved, shall bereaf~'r read as follows, to wit: REGULAR COUNCIL MEETING APRIL 25, 1994 PAGE 8 8.402.(1) Open Fire Burning No person shall bum materials in an 'open fire', that is, a fire burning outside the confines of a slrucazre or container, or in a firebox which is designed to control and contain a fire, if the products of combustion create a visual or odor nuisance in the air space of other property users. Except as provided in this ordinance and Minnesota Statutes, no burning shall be conducted which violates Minnesota's Clean Air Act. Violation of either or both standards shall constitute a mi~emeanor under the City Code. 8.402(2) Permitted Fires A fire contained in a grill or barbeque designed for the preparation of food shall be a permitted fire under this subsection. The Fire Department is authorized to permit "recreation fires', without charge, provided the resident first provides notice to the Fire Department of its intent to have a recreation fire and there is no violation of the City's Air Quality Standards. A 'recreation fire" means a fire set for cooking, warming or ceremonial purposes, which is not more than three (3) feet in diameter, the sm'rounding ground is clear of readily combustible materials for a distance of five (5) feet from the base of the fire, there is a readily available and operable fire extinguishing device, and there is a responsible adult in continuous supervision at the fire. Violation of these "permi.qsion" requirements shall constitute a misdemeanor under the City Code. The Fire Department is authorized to permit a 'festival bon fire~, if requested by a State recognized agency or iastimfion, such as an annual high school homecoming football celebrafioa. Special condifioas for the bon fire may be imposed, such as the presence of fire department personnel and equipment, approving the location of the bon fire, and the presence of adult supervisors. The Fire Department is authorized to charge the permitlee for actmaI expenses incurred ia the monitoring of the permitted fire. The Fire Department is authorized to permit an open burn of timber and/or untreated lumber or debris when necessm3, to avoid or abate a public haTard and there is no practical alternative to dispose of the materials, under the circum~ane..es existent at that time. City Council concurrence of justifying circumstances is a condition precedent to the Fire Department's permit issuance. REGULAR COUNCIL MEETING APRIL 25, 1994 PAGE 9 First Reading: Second Reading: Date of Passage: 3-28-94 4-25-94 4-25-94 Offered by: Ruettimnnn Seconded by: Peterson Roll call: AH ayes Mayor Joseplh Sturdevant Jo-Anne Student, Council Secretary Councilmember Nawrocki had three concerns with this ordinnnce. They are permission for limber burning, fireplace burning and ground burning. He feels there is no need to bum this kind of material as there are landfills which take this material. Councilmember Jolly agreed with these concerns ~md noted there could be a potential for violating the Clean Air Act. RECESSING COUNCIL MEETING Motion by Ruettimaun, second by P~n to recess th(: Council Meeting at 11:01 p.m. until Tuesday, April 26th at 7:30 p.m. Roll call: AH ayes Councilmember Nawrocki advised he has video tapes available for viewing which address city attorney services. Meeting of: s/9/94 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 6 PUBLIC WORKS ITEM: CONTINUATION OF PUBLIC IMPROVEMENT BY: 1VL Winson ~) BY: NO. HEARING: EROSION CONTROL ON EAST! A DATE: 51~94 DATE: BANK OF LABELLE PARK~./~ . At thc April 22, 1994 Council lVlecling, tho Public Heating was continued to IVlay 9, 1994, with thc staff directed to ~arch the legality of {he affected property owners, providing the City with a "hold harmless" agreemem with regard to the condition of the Enst Bnnk of LaBellc Park. Staff is recommending that the Council consider continuing the Public Improvement Hearing to thc May 23, 1994 City Council Meeting, in erder to more fully explore this avenue and obtain an indication of thc affected property owners* willingness to enter into such an agreemenL RECOMMENDED MOTION: Move to continue the Public Improvement Hearing for the !-qRelic East Bank Erosion Control Project to May 23, 1994, at 7:00 P.M. in the City Council Chambers. MAW:jb 94-277 COUNCIL ACTION: Lfm~ 4, 1994 4 1994 CITY OF ~"',, ..... · ,~-,L,,,:.,.:,,.,, HEIGHTS In order to more fully research this optiorl, City staff is mCluestin$ that the ~ty Council continue dm hearing to l~t~, 23, 1L994, at 7:00 P.M. at City Hall. This would also allow ~q; tudY the oplmrmnity ,to provide you with further infmumflon on this option, answer yom' questions, and sca an indication or' your opinion u to whether this is an m:ceptable option. Council may OF may not accept th,. mff*s recommendation to continue the ~M2n~, even if it is continued to May 23. If thc Council docs not continue thc hcarin ou would still have the option to ~s thc ~ at subsequent m~ctings durln$ the Open Mike portion of tl~ n~ctins. If thc moednS is continued, you will be notified of' the May 23rd meednS. ' IF you have questimu, pleuo reel fi~e to contact mo at ';82.2882. Sincerely, Mark A. Wanton, P.~. Public Works DiroctoF/~ity F. ns~dieer MAW:Jb R E S O L U T I O N NO. 94 - BEING A RESOLUTION ORDERING IMPROVEMENTS BE IT HEREBY RESOLVED by the City Council of the City of Columbia Hei§hts on the 24th day of January, 1994 and on 8th day of February, 1994 ordered notice of a hearinE to be Eiven to property owners, and WHEREAS, pursuant to a notice of hearin~ certain residents appeared at a Council MeetinE on the 21st day of March, on the 25th day of April, and on the 9th day of May, 1994, and WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost heine defrayed by special assessments under Charter provisions. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the location and extent of such improvements is as follows: Installation of erosion control materials on the east bank of LaBelle Park from 1207 to 1355 Circle Terrace Blvd. Work would include clearinE of debris and underbrush and selective cuttin§ of trees, fencinE, seedinE with low maintenance shade-tolerant veEetation and installinE an erosion control blanket. 2. That the materials to be used are as follows: Fill as needed, fencinE, ve§etative cover, and erosion control blanket. That a careful estimate of the cost of the improvements has been made by the City Mana§er and the several lots and parcels of land frontin§ upon and adjacent to such proposed improvements, which be deemed benefited thereby, were properly notified of said hearings, and That the City Mana§er shall also list the names and owners of the several parcels so improved as nearly as can be ascertained. That the City Mana§er shall proceed with the improvements, or portions of the improvements as stated herein. These improvements shall also be known as P.I.R. $898 - Project 9103. That the administrative and en§ineerin§ costs will not be part of the assessment but will be paid by the City. Passed this 9th day of May, 1994. Offered by: Seconded by: Roll Call: Secretary to the Council Joseph Sturdevant, Jr., Mayor C1TY OF COLUMBIA HEIGHTS NOTICE FOR PUBLIC HE,~RING Pursuant to City Charier, no~ice is hereby given that the City Council has cletemiincd the following Public Improvement Hearing be held on lVioaday, April 2~, 1994, at 7.'00 P-M. in the City Council Chambers/Court Room, 590 40th Avenue N.E. lo consid~. P.I.R. 898 - Munici~n~l Pro{ect 9103 - l~Relle Pa~k l~-~t Bank Etosi,on Coutrol Ins,~l~fion of erosion coutml m*,~als on lira east bank of ~,P~.IIe Park from 1207 lo 1355 Circle Terrace Blvd. Work would include clearing of debris and underbmslL seleclive culfing of uees, inmm_ iling chain link fence, seeding with low maintenance shade-tolerant vegcialion and inslalling an erosiou control blanket. Es*dmatcd total project cost 364,950.00 Proposed assessment period of 10 years. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Sec~eta~ at '/82-2800, exm~on 209, or TDD '/82-280~ (for deaf only) ~o make arrangements. The City of Columbia Heights does not discriminale on the basis of di~hility in employment or the provision of services. CITY OF COLUMBIA HEIGHTS Published in Focus on 4/12/94 and 4/19/94 Pauick Hemses City Manager 24-Apr-94 ESTIMATED ASSESSMENT COSTS P.I.R. 898 - COLUMBIA HEIGHTS PROJECT 9103 LABELLE PARK - EAST BANK EROSION CONTROL 1207 TO 1355 CIRCLE TERRACE BLVD EROSION CONTROL BLANKET ESTIMATED ASSESS MENT COSTS CONSTRUCTION COSTS ENGINEERING AND. ADMINISTRATIVE COSTS TOTAL PROJECT COSTS ANOKA CO. S.W.C.D. GRANT (50%) CITY OF COLUMBIA HEIGHTS SHARE LABELLE PARK CIRCLE TERRACE PARCEL UNASSESSED PROJECT COSTS ENGINEERING AND ADMINISTRATIVE COSTS ASSESSABLE PROJECT COSTS $242,272.50 ,$21,318.59 $263,591.09 ($131,795.55) ($65,897.77) ($3,000.00) ($6,568.13) ($5,329.65) $51,000.00 ASSESSMENT RATE $51,000.00 17 PARCELS = $3,000.00 /ASSESSABLE PARCEL · 24-Apr-94 ENGINEER'S ESTIMATE P.I.R. 898 - COLUMBIA HEIGHTS PROJECT 9103 LABELLE PARK - EAST BANK FROSION CONTROL 1207 TO 1355 CIRCLE TERRACE BLVD EROSION CONTROL BLANKET No. Description Quantity Unit Unit Price I Clear and grub area I LS. 2 Remove concrete rubble 1 L.S. 3 Remove existing retaining walls 128 LF. 4 Remove existing fence 521 L.F. 5 Granular borrow (L.V.) 1,000 C.Y. 6 Erosion fence 1,350 L.F. 7 Aggregate base CI 5 for path/parking areas 370 Ton 8 Bituminous path/parking area 1,050 S.Y. 9 Install 6' chain link fence 2,500 L.F. 10 Erosion blanket 8,915 S.Y. 11 Slope vegetation 8,915 S.Y. CONSTRUCTION COSTS ENGINEERING AND ADMINISTRATIVE COSTS $85,000.00 $25,000.00 $1o. oo $2.50 $20.00 $5.00 $10.00 $15.00 $12.00 $3.00 $3.00 Total $85,000.00 $25,000.00 $1,280.00 $1,302.50 $20,000.00 $6,750.00 $3,700.00 $15,750.00 $30,000.00 $26,745.00 $26,745.00 $242,272.50 $21,31 8.59 TOTAL PROJECT COSTS $263,591.09 24-Apr-94 ESTllvlATED ASSESSMENT COSTS P.I.R. 898 - COLUMBIA HEIGHTS PROJECT 9103 LABELLE PARK - EAST BANK EROSION CONTROL 1207 TO 1355 CIRCLE TERRACE BLVD EROSION CONTROL BLANKET ESTIMATED ASSESSMENT COSTS CONSTRUCTION COSTS ENGINEERING AND ADMINISTRATIVE COSTS TOTAL PROJECT COSTS ANOKA CO. S.W.C.D. GRANT (50%) CITY OF COLUMBIA HEIGHTS SHARE LABELLE PARK CIRCLE TERRACE PARCEL UNASSESSED PROJECT COSTS ENGINEERING AND ADMINISTRATIVE COSTS ASSESSABLE PROJECT COSTS $242,272.50 ,$21,318.59 $263,591.09 ($131,795.55) ($65,897.77) ($3,000.00) ($6,568.13) ($5,329.65) $51,000.00 W/NATIONAL GUARD $177,311.09 ($88,655.55) ($80,795.59) $7,859.95 ASSESSMENT RATE .$51,000.00 17 PARCELS = $3,000.00 WITH NATIONAL GUARD ¢7,859.95. 17 PARCELS $462.35 /ASSESSABLE PARCEL /ASSESSABLE PARCEL 24-Apr-94 ENGINEER'S ESTIMATE P.I.R. 898 - COLUMBIA HEIGHTS PROJECT 9103 LABELLE PARK - EAST BANK EROSION CONTROL 1207 TO 1355 CIRCLE TERRACE BLVD EROSION CONTROL BLANKET No. Description Quantity Unit Unit Price 1 Clear and grub area I LS. 2 Remove concrete rubble 1 L.S. 3 Remove existing retaining walls 128 L.F. 4 Remove existing fence 521 LF. 5 Granular borrow (L.V.) 1,000 C.Y. 6 Erosion fence 1,350 L.F. 7 Aggregate base CI 5 for path/parking areas 370 Ton 8 Bituminous path/parking area 1,050 S.Y. 9 Install 6' chain link fence 2,500 L.F. 10 Erosion blanket 8,915 S.Y. 11 Slope vegetation 8,915 S.Y. CONSTRUCTION COSTS ENGINEERING AND ADMINISTRATIVE COSTS TOTAL PROJECT COSTS $85,000.00 $25,000.00 $1o. oo $2.50 $20.00 $5.00 $1 o. oo $15.oo $12_00 $3.00 $3.00 Total $85,000.00 $25,000.00 $1,280.00 $1,302.50 $20,000.00 $6,750.00 $3,700.00 $15,750.00 $30,000.00 $26,745.00 $26,745.00 $242,272.50 $21,318.59 $263,591.09 POSSIBLE WORK BY NATIONAL GUARD 1 Clear and grub area 2 Remove existing retaining walls I L.S. 128 L.F. $85,000.00 $10.00 ($85,0oo.oo) ($1,280.00) REVISED PROJECT COSTS $177,311.09 CITY COUNCIL LETTER Meeting of: May 9, 1994 AGENDA SECTION: PUBLIC HEARINGS/RESOLUTIONS ORIGINATING DEPARTHENT= CITY ~NAGER'S & ORDINANCES CITY H~NAGER'S APPROVAL NO= 6 ITEM= CONDUCT ON LICENSED PREMISES BY: P. HENTGES BY= ~~ NOs 6 B DATE:= 5-6-94 DATE~ Ordinance No. 1289 amends the Conduct on Licensed Premises Ordinance by changing the three month timeframe during which time an incident occurs and establishing a twelve month timeframe. The original Conduct on License Ordinance included a twelve month timeframe. The changes in the recent Housing Maintenance Code amendment inadvertently changed from a three month period to a twelve month period. For example, if during a twelve month period, an owner receives notice from the Police Department of a tenant's disorderly conduct, then the owner is required to submit a written report as to his or her plan to correct the problem. If another instance occurs in the next twelve months, after any two previous instances then the owner shall be notified of a hearing to consider revocation, suspension, or denial of license renewal. In the interests of cooperation and good communications, I have forwarded a copy of notice of the city's intent in correcting the timeframe to Bob Thimmesh and Doug Jones of the Columbia Heights Landlord Association. RECOMMENDED MOTION: Move to waive the first reading of the ordinance, there being ample copies available for the public. RECOH~ENDED MOTION: Move to adopt First Reading of Ordinance No. 1289, Amendment to Conduct on Licensed Premises as it Relates to Compliance Timeframes, and Schedule Second Reading for May 23, 1994. COUNCIL ACTION: ORDINANCE NO. BEING AN ORDINANCE AMENDING CONDUCT ON LICENSED PREMISES The City of Columbia Heights does ordain: Section 5A.409 and Section 5A.410 of the City Code of 1977, as amended, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to wit: Section 9: 5A.409 (1) License Fees License fees, inspection fees, and reinspection fees shall be established by Council resolution. Section 10: 5A.410 (1) (b) (c) (d) (e) (f) (g) (h) (i) (J) (k) 5A.410 (2) Conduct on Licensed Premises It shall be the responsibility of the licensee to 'take appropriate action following conduct by persons occupying the premises which is determined to be disorderly, in violation of any of the following statutes or ordinances: MN Statute 609.75 through 609.76, which prohibit gambling; MN Statute 609.321 through 609.324 which prohibit prostitution and acts relating thereto; MN Statute 152.01 through 152.025, and Statute 152.027, subdivisions 1 and 2, which prohibit the unlawful sale or possession of controlled substances; MN Statute 340A.401, which prohibits the unlawful sale of alcoholic beverages; MN Statute 609.33, which prohibits owning, leasing, operating, managing, maintaining, or conducting a disorderly house or inviting or att'erupting to invite other to visit or remain in a disorderly house; Section 10.312 of this code, which prohibits noisy assemblies; MN Statutes 97B.021, 97B.045, 609.66 through 609.67 and 624.712 through 624.716, and section 10.307 of this code, which prohibit the unlawful possession, transportation, sale or use of a weapon; or MN Statute 609.72, which prohibits disorderly conduct. MN Statute 609.221 through 609.224, which prohibits assaults, including domestic assault as defined in MN Statute 518B.01. Violation of laws relating to contributing to need for protection or services or delinquency of a minor as defined in MN Statute 260.315. Section 8.201 et al. of this Ordinance which relates to animal noises and public nuisances. The Police Chief (Department) shall be responsible for enforcement and administration of this section. 5A.410 (3) 5A.410 (4) 5A.410 (5) 5.410 (6) 5A.410 (7) Upon determination by the Police Chief (Department) that a licensed premises was used in a disorderly manner, as described in section (1), the Police Chief (Department) shall notify the licensee by mail of the violation and direct the licensee to take steps to prevent further violations. If another instance of disorderly use of the licensed premises occurs within'th~cu ~a3-)-monrlxs twelve (12) months of an incident for which a notice in subsection (3) was given, the Police Chief (Department) shall notify the licensee by mall of the violation and shall also require the licensee to submit a written report of the actions taken, and proposed to be taken, by the licensee to prevent further disorderly use of the premises. This written report shall be submitted to the Police Chief (Department) within five (5) days of receipt of the notice of disorderly use of the premises and shall detail all actions taken by the licensee in response to all notices of disorderly use of the premises within the preceding'threc--(S')-a~oaxtxs twelve (12) months. If the licensee fails to comply with the requirement of this subsection, the rental dwelling license for the premises may be denied, revoked, suspended, or not renewed. An action to deny, revoke, suspend, or not renew a license under this section shall be initiated by the City Council at the request of the Police Chief (Department) in the manner described in Sections 5A.408 (1) through 5A.408 (4). If another instance of disorderly use of the licensed premises occurs within twelve (12) months after any two (2) previous instances of disorderly use for which notices were sent to the licensee pursuant to this section, the rental dwelling license for the premises may be denied, revoked, suspended, or not renewed. An action to deny, revoke, suspend, or not renew a license under this section shall be initiated by the city Council at the request of the Police Chief (Department) in the manner described in Sections 5A.408 (1) through 5A.408 (4), No adverse license action shall be imposed where the instance of disorderly use of licensed premises occurred during the pendency of eviction proceedings (unlawful detainer) or within thirty (30) days of notice given by the licensee to a tenant to vacate the premises, where the disorderly use was related to conduct by that tenant or by other occupants or guests of the tenant's unit. Eviction proceedings shall not be a bar to adverse license action, however, unless they are diligently pursued by the licensee. Further, an action to deny, revoke, suspend, or not renew a license based upon violations of this section may be postponed or discontinued at any time if it appears that the licensee has taken appropriate measures which will prevent further instances of disorderly use. A determination that the licensed premises has been used in a disorderly manner as described in subsection (1) shall be made upon substantial evidence to support such a determination. It shall not be necessary that criminal charges be brought to support a determination of disorderly use, not shall the fact of dismissal or acquittal of criminal charges operate as a bar to adverse license action under this section. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: Second reading: Date of Passage: Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: May 9, 1994 AGENDA SECTION: PUBLIC HEARINGS/ORDINANCES ORIGINATING DEPARTMENT: CITY MANAGER'S & RESOLUTIONS CITY HANAGER*S APPROVAL NO: 6 ITEH: ORDINANCE NO. 1286 ON POOL HALL/ BY: P. HENTGES BY: ~,-~ ~ BILLIARD HALLS REGULATION AHENDHENT TO DATE:: 5-6-94 DATE?' ~ LICENSING NO: 6. C. Since the first reading of the Ordinance, the Police Department was asked to review the proposed ordinance change. Attached please find Captain 01son*s comments. On Thursday, the City Manager met with Captain Olson and the police supervisors to further discuss the ordinance. At this point, their concerns center around potential problems with the 'open-endedness' as to any restriction on the hours of operation. Moreover, they emphasized the need for an extended timeframe as outlined in Section 5.402(a) last paragraph, for which the City can react to complaints. The first reading established five complaints in a one month period. It has been suggested that three verifiable complaints in a three month period be used as the standard. Also, at the last meeting, the City Attorney suggested that the complaints exclude those originating from the 'owner, managers, employee, or owner's agent'. The Police feel these complaints should be included, as typically the many calls to this type of establishment are from owners requesting the Police to assist in breakin~ up disturbances. By holding the owner responsible for all calls at the business, the ownec for example may be forced to improve security if there is an inordinate number of police calls. The owner feels that the inclusion of owner complaints may serve as a detriment to calling the Police. In summary, the proposed amendment reads as follows: Section 5.402(9) last paragraph: 'In addition to the grounds for revocation set forth in subsections (a) through (e) above, it shall be grounds for revocation of license if the Police Department for the City receives three or more verifiable complaints within three month's time of any of the following activities occurring within or upon the premises operating the licensed pool hall: fencing of stolen goods, possession and/or distribution of controlled substances, public intoxication, disorderly conduct, or assault.' You may want to further debate the language regarding appropriateness of complaints originating from owners. RECOHHENDED MOTION: Move to waive the second reading of the ordinance, there being ample copies available for the public. RECOHHENDED MOTION: Move to adopt Second Reading of Ordinance No. 1286, Pool Hall/Billiard Halls Regulation Amendment to Licensing. ALTERNATE MOTION: Move to adopt Second Reading of Ordinance No. 1286, Pool Hall/Billiard Halls RegulationAmendment to Licensing, subject to the amendment changing Section 5.402(9), last paragraph. COUNCIL ACTION: CITY OF COLUNBIA IHEIGHTS POLICE DEPARTMENT TO= Pat I~lentges, City Nanager FROM~ Le rd t4. 01son, Captain SUB3ECT= Ordinance Proposed Changes DATE; Hay 3, 1994 I have reviewed the proposed changes with Sergeant Jendro and several other officers who were especially concerned. The unanimous feeling was that it is acceptable as written except for the last paragraph conduct level changed from five calls in one month to five calls in three months. With 'this one eodification, the officers feel they can do their Job appropriately. ORDINANCE NO. 1286 BEINGANORDINANCEAMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO POOL HALL LICENSE REQUIREMENTS The City of Columbia Heights does ordain: Chapter 5, Article IV, Section 2 (5.402), of Ordinance No 853, City Code of 1977, which currently reads as follows, to wit: POOL HALLS SECTION 2 5.402(1) No person shall operate or maintain a pool hall or pool table on any premises used for a business or commercial activity without a license issued pursuant to the provisions of this chapter. 5.402(2) A license application for operation of pool tables on the same premises as any other licensed business or proposed commercial activity shall contain a statement indicating: (a) the nature of other licensed or proposed business or commercial activity, (b) the name of the licensee or license applicant for such a business, (c) whether the licensee or operator of the pool hall or pool tables would have operational control over both business activities, (d) whether the operation of pool tables would be an incident of said other licensed business, or would be an independent separate business sharing the same premises. 5.402(3) Applications shall contain a statement of the number of pool tables to be utilized, and whether the tables are coin operated. 5.202(4) Applications shall be referred to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with all applicable ordinances and regulations, unless the same premises have been previously inspected within the same calendar year in conjunction with the issuance of a license for any other business or commercial activity. 5.402(5) 5.402 (6) Applications under this section shall include a statement whether the applicant has ever been convicted for violation of any law relating to gambling activities. Such a conviction may be grounds for denial of said license application. No pool hall licensed under this section shall be located within three hundred feet (300') of any school building or church. is herewith amended to read, 5.402(1) No person shall operate or maintain a pool hall or pool · table on any premises used for a business or commercial activity unless that person (a) possesses a license .issued pursuant to the provisions of this chapter; and (b) is at least eighteen years of age at the time of submitting an application for licensure pursuant to the provisions of this chapter. 5.402(2) For the purpose of this section, the terms ,,pool hall" and ,,billiards hall" shall mean any building, structure or tract of land which has as at least one use or activity the providing of any of the following or any combination of any of the following amusements: (a) billiards/pool (not coin operated); (b) snooker (not coin operated); (c) bumper pool (not coin operated); (d) table tennis (not coin operated); (e) less than nine (9) arcade games or devices as defined by 5.411(2) (b - e). 5.402(3) A license application for operation of pool tables on the same premises as any other licensed business or proposed commercial activity shall contain a statement indicating: (a) the nature of other licensed or proposed business or commercial activity; (b) the name and date of birth of the licensee or license applicant for such a business; (c) whether the licensee or operator of the pool hall or pool tables would have operational control over both business activities; (d) whether the operation of pool tables would be an incident of said other licensed business, or would be an independent business sharing the same premises; 5.402(4) 5.402(5) 5.402 (6) 5.402(7) 5402(8) 5.402(9) Applications shall contain a statement of the number of gaming tables to be utilized, and whether the tables are coin operated, and if arcade games are to be utilized, the number of said games. Applications shall be referred to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with all applicable ordinances and regulations, unless the same premises have been previously inspected within the same calendar year in conjunction with the issuance of a license for any other business or commercial activity. Applications under this section shall include a statement whether the applicant has ever been convicted for violation of any law relating to gambling activities. Such a conviction may be grounds for denial of said license application. No pool hall licensed under this section: (i) shall be located: (a) within three hundred (300) feet of any school building or church, or, (b) if no alcohol is served at the pool hall or billiards hall, within two hundred (200) feet of any school building or church; (ii) Any pool hall or billiards hall operating pursuant to §5.402(7) (i) (b) shall prohibit any person not at least 18 years of age from entering the establishment as a patron unless accompanied by a parent or legal guardian. For any person operating a pool hall or billiards hall pursuant to this section 5.402, a conditional use permit shall be required and issued pursuant to and in accordance with the provisions of Chapter 9.105(5). The license may be revoked or suspended in accordance with this Chapter whenever the licensee, its owner, manager, or any of its employees or agents have engaged in any of the following conduct: (a) Fraud, deception or misrepresentation in connection with the securing of a license; (b) conduct inimical to the interests of public health, safety and welfare; (c) Conduct involving moral t'urpitude; (d) Conviction of an offense involving moral turpitude by any court of competent jurisdiction; (e) Failure to comply with any of the provisions of this section or engaging in conduct which would be grounds for denial of an initial application for licensure. In addition to the grounds for revocation set forth in subsections (a) through (e) above, it shall be grounds for revocation of the license if the Police Department for the City receives five or more complaints within one month's time of any of the following activities occurring within, upon or around the premises operating the licensed pool hall: fencing of stolen goods, possession and/or distribution of controlled substances, public intoxication, disorderly conduct or assault. First Reading: April 26, 1994 Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Joseph Sturdevant, Sr., Mayor Jo-Anne Student, Council Secretary cl~ com~cIc L~T~ Meeting of: May 9,1994 AGENDA SECTION: PUBLIC HEARINGS/ORDINANCES & ORIGINATING DEPARTMENT: CITY HANAGER'S RESOLUTIONS PLANNING & ZONING APPROVAL NO: ITEM: ORDINANCE NO. 1288 REMOVING POOL BY: EVELYN NYGAA~D HALL/BILLIARD HALLS FROM THE ALL0~ED DATE: 5-5-94 DATE USE SECTION OF THE ZONING CODE PERTAINING TO THE CBD NO: 6 D At their meeting of May 3, 1994, the Planning and Zoning Commission reviewed Ordinances ~1287 and ~1288. Ordinance ~1287 would add pool/billiard halls to the Zoning Ordinance under Section 9.112(1) of the Conditional Use Section of the Central Business District. Ordinance ~1288 would repeal pool halls from the Zoning Ordinance under Section 9.112(i)(ccc) of the Allowed Use Section of the Central Business District which currently allows pool halls. In the haste to provide a draft amendment at the meeting, Pools Halls as an Allowed Use was not eliminated from the Zoning Ordinance. The Planning and Zoning Commission unanimously recommend approval of Ordinance ~1287 and 11288. RECOMHENDED MOTION: Move to waive the first reading of the ordinance, there being ample copies available for the public. RECOHHENDED MOTION: Move to adopt the first reading of Ordinance No. 1288 and schedule second reading for May 23, 1994, at the City Council Chambers. COUNCIL ACTION: OP. DZiI~NCE NO. 1288 BEXMGItNORDXMa~NCE MI~iDXNG O~DX~I/%NCE NO. 853, CXTY CODE OF 1977; PERTAXNXNG TO THE~.EPE~T.,OF pOOL~I~T.,LB ]tB A PEI~XTTED ?RXNCXP~T, UBElrXTEXMTB"B"CBD" BUBX~EBB DXBTRXCT The City of Columbia Heights does ordain: Chapter 9, Article I, Section 12 (9.112), of Ordinance No 853, City Code of 1977, which currently reads as follows, to wit: 9.112 (1) Permitted FFinciDal Uses Businesses providing the follc~ing sales and/or services: (r) (s) (t) (u) (v) (w) (x) (y) (z) (aa) (bb) (cc) (dd) (a) Antiques. (b) Appliance sales and service. (c) Art and school supplies. (d) Bakery goods. (e) Banks. (f) Barber shops. (g) Beauty parlors. (h) Books and office supplies. (i) Bowling alleys. (j) Broadcasting studio. (k) Business school. (1) Bus and transportation center. (m) Candy, ice cream, popcorn, nuts, frozen desserts and soft drinks (n) but not where a drive-in service is provided. (o) Camera and photographic sales and repair. (p) Carpets and rugs. (q) Tennis, racquetball, han~a11, table tennis and boxing clubs along with clubs defined by Minnesota Statute S340.07, Subd. 15. Coins and stamps. Costume and formal wear rental. Delicatessen. Department stores. Drugs. Dry cleaning and laundry pick-up locations including incidental pressing and repair. Dry cleaning and laundry self-service facility. Employment agency. Florist shop. Floor covering Frozen foods, not including a locker plant. Furniture, including upholstery, when conducted as a secondary use. (ee) (gg) (nh) (ii) (JJ) (kk) (~) (nn) (oo) (qq) (rr) (ss) (tt) (uu) (w) (ww) (xx) (~) (zz) (aaa) (bbb) (CCC) (ddd) (eee) (fff) (ggg) (mm) (±ii) (JJJ) (kkk) (hi) (~) (nnn) (ooo) (PPP) Fur products and the processing of furs when directly related to retail sales from the site. Gifts or novelties. Glass, china and pottery. Grocery, fruit and vegetables. Hardware. Hobby crafts including handicraft classes. Hotel. Interior decorating studio. Jewelry, time pieces and repairs. Leather goods and luggage. Library, both public and private. Liquor store (off-sale). Meat market, but not including processing for a locker plant. Musical instruments and repairs. Newsstands. Offices-business and professional. Offices-governmental. Paint, wallpaper and related materials. Pet shop, provided the operation shall not include the boarding of pets for a fee, the maintaining of pens outside of the building or the operating so as to cause an offensive odor or noise. Photographic studio. Pipe and tobacco shop. Post office or telegraph sub-station. Printing shops which occupy not more than three thousand (3,000) square feet of gross floor area. Pool halls. Records, television, radio, hi-fi and recording equipment. Savings and loan offices. Sewing machine, related equipment and sewing classes. Shoes and shoe repair. Sporting goods. Stationery supplies. Tailor shop. Theater, not of drive-in variety. Television studio. Toys. Transportation center. Travel bureau. Variety store. shall hereafter be amended to read as follows, to-wit, 9.112(1) Permitted Principal Uses Businesses providing the following sales and/or services: (a) Antiques. (b) (c) (d) (e) (f) (h) (i) (1) (m) (n) (o) (P) (q) (r) (s) (t) (u) (v) (w) (x) (Y) (z) (aa) (bb) (cc) (rid) (ee) (fl) (gg) (hh) (ii) (JJ) (kk) (ll) (nn) (oo) (PP) (qq) (rr) (ss) (tt) Appliance sales and service. Art and school supplies. Bakery goods. Banks. Barber shops. Beauty parlors. Books and office supplies. Bowling alleys. Broadcasting studio. Business school. Bus and transportation center. Candy, ice cream, popcorn, nuts, frozen desserts and soft drinks but not where a drive-in service is provided. Camera and photographic sales and repair. Carpets and rugs. Tennis, racquetball, handball, table tennis and boxing clubs along with clubs defined by Minnesota Statute S340.07, Subd. 15. Coins and stamps. Costume and formal wear rental. Delicatessen. Department stores. Drugs. Dry cleaning and laundry pick-up locations including incidental pressing and repair. Dry cleaning and laundry' self-service facility. Employment agency. Florist shop. Floor covering Frozen foods, not including a locker plant. Furniture, including upholstery, when conducted as a secondary use. Fur products and the processing of furs when directly related to retail sales from the site. Gifts or novelties. Glass, china and pottery. Grocery, fruit and vegetables. Hardware. Hobby crafts including handicraft classes. Hotel. Interior decorating studio. Jewelry, time pieces and repairs. Leather goods and luggage. Library, both public and private. Liquor store (off-sale). Meat market, but not including processing for a locker plant. Musical instruments and repairs. Newsstands. offices-business and professional. offices-governmental. Paint, wallpaper and related materials. (uu) (ww) (zz) (aaa) (bbb) (ccc) (ddd) (eee) (fff) (ggg) (mm) (±ii) (lll) Pet shop, provided the operation shall not include the boarding of pets for a fee, the maintaining of pens outside of the building or the operatingso as to cause an offensive odor or noise. Photographic studio. Pipe and tobacco shop. Post office or telegraph sub-station. Printing shops which occupy not more than three thousand (3,000) square feet of gross floor area. Records, television, radio, hi-fi and recording equipment. Savings and loan offices. Sewing machine, related equipment and sewing classes. Shoes and shoe repair. Sporting goods. Stationery supplies. Tailor shop. Theater, not of drive-in variety. Television studio. Toys. Transportation center. Travel bureau. Variety store. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Joseph Sturdevant, Sr., Mayor Jo-Anne Student, Council Secretary CITy COUNCIL L~TTER Heeting of= Hay 9, 1994 AGENDA SECTIONs PUBLIC HEARINGS/ORDINANCES ORIGINATING DEPARTHENTs CITY HANAGER'S & RESOLUTIONS CITY MANAGER'S APPROVAL NOs 6 ITEH: ORDINANCE NO. 1287 ALLOWING POOL/ BYs PAT HENTGES BILLIARD HALLS IN THE CENTRAL DATE: $-6-94 DATE~'~4 BUSINESS DISTRICT BY CONDITIONAL USE NO: 6 E This ordinance was presented at the last meeting as a companion to Ordinance No. 1286. Please note that a conditional use is a pre-requisite to the license issuance. In our haste, we did not eliminate a pool hall as a permitted use. Accordingly, the next item, Ordinance No. 1288, on the agenda addresses this error. Despite the fact that the ordinance will be effective on different dates, I believe the first two ordinances clearly support the requirement for a conditional use permit.. RECOHHENDED HOTION: Hove to waive the Second Reading of the ordinance, there being ample copies available for the public. RECOHHENDED HOTION: Hove to adopt the Second Reading of Ordinance No. 1287, Allowin§ Pool/Billiard Halls in the Central Business District by Conditional Use. COUNCIL ACTION: ORDIN~CE NO. 1287 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 9.112(2) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit= 9.112(2) ~onditional Uses Within any "CBD" Business District, no structure or land shall be used for the following uses except by conditional use permit. (a) Accessory structures (b) Dwelling units provided: (i) The units do not occupy 'the first floor. (ii) That a roof intended for usable space shall be enclosed by a wall of fence not less than five (5) feet in height. (c) Open sales lots provided that: (i) The lot is surfaced and graded according to a plan submitted by the applicatn and approved by the City Engineer. (ii) The assembly, repair, or manufacture of goods shall not occur within an open sales lot. (iii) If the operation of the open sales lot be self- operated or automated in total or in part, a site plan shall be submitted indicating the locatoin of such devices. (iv) There is located thereon a building devoted to an used in such sales use which is at least as large in floor area as suchoccupation and use. (d) Off street parking lots subject to Section 9.116(2). (e) Parking ramps (f) Public utility structures Ordinance No. 1287 page 2 (g) Vending machines (coin operated) whether they be for service or product te shall be permitted inside of a building, when located outside of building they shall be considered as a building and conform to all applicable regulations. Should the vending machine be the principal use on the site, off street parking shall be provided at a ration of one (1) space for each two vending machines. (h) Restaurants, cafes, tea rooms, taverns, bars, provided said design is to only serve customers seated at tables, counters and booths. (i) Arcades (j) Tennis, racquetball, handball, table tennis and boxing clubs that provide facilities such as auditorium or bleacher areas for viewing such that exhibitions are possible. (k) Massage therapist businesses licensed pursuant to jSection 5.612. (1) Day care centers. (m) Prepared food delivery establishments. shall hereafter be amended to read as follows, to wit, 9.112(2) Conditional Uses Within any "CBD" Business District, no structure or land shall be used for the following uses except by conditional use permit. (a) Accessory structures. (b) Dwelling units provided: (i) The units do not occupy the first floor. (ii) That a roof intended for usable space shall be enclosed by a wall of fence not less than five (5) feet in height. (c) Open sales lots provided that: (i) The lot is surfaced and graded according to a plan submitted by the applicant and approved by the City Engineer. Ordinance No. 1287 page 3 (ii) The assembly, repair, or :manufacture of goods shall not occur within an open sales lot. (iii) If the operation of the open sales lot be self operated or automated in total or in part, a site plan shall be submitted indicating the location of such devices. (iv) There is located thereon a building devoted to and used in such sales use which is at least as large in floor area as such occupation and use. (d) Off street parking lots subject to Section 9.116(2). (e) Parking ramps. (f) Public utility structures. (g) Vending machines (coins operated) whether they be for service or product shall be permit=ted inside of a building; when located outside of building they shall be considered as a building and conform to all applicable regulations. Should the vending machine be the principal use on the site, off street parking shall be provided at a ratio of one (1) space for each two vending devices. (h) Restaurants, cafes, tea rooms, taverns, bars, provided said design is to only serve customers seated at tables, counters or booths. (i) Arcades. (j) Tennis, racquetball, handball, table tennis and boxing clubs that provide facilities sucll as auditorium or bleacher areas for viewing such that exhibitions are possible. (k) Massage therapist businesses licensed pursuant to Section 5.612. (1) Day care centers. Ordinance No. 1287 page 4 (m) Prepared food delivery establishments (n) Pool/billiard halls. First reading: Second reading: Date of passage: Offered by: Seconded by: Roll call: April 26, 1994 Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: 5/9/94 AGENDA SECTION: QRDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER NO.~ PUBLIC WORKS ITEM: HOLDHAR_M1.F-SSRESOLUTION BY: M. Winson ~ DBYATE..~~ NO. REQUIRED BY STATE AID OPERATIONS / ~ DATE: 5/2/94 V. Attached is a resolution required under Minnesota Rules 1991, State Aid Operations for the signal work compleled on T.H. 47 from 37th Avenue to 53rd Avenue. The resolution holds harmless the State of Minneaom for granting the variance request to permit the expenditure of Municipal Slate Aid funds for the eligible project cos~ nssodated with the construction project un Trunk Highway No. 47 nt Municipul State Aid St~et Nos. 101, 104 and 118, for which no plnn was approved by the Stale Aid Engineer prior to construction of the projecL A copy of the le4ler npproving the variance from Mn/DOT Deputy Commisaioner Edwin I4. Cohoon is attached. Staff recommends adoption of the resolution. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available for ~hc public. RECO~ED MOTION: Move lo adopt Resolution No. ~ being a xesolution indemnifying ~he State of Minnesota from certain chims arising from a variance on T.H. 47 from 37th Avenue to 53rd Avenue. MAW.'jb ~4-261 Allachment COUNCIL ACTION: RESOLUTION NO. 94-_~ BEING A RESOLUTION INDEMNIFYING TI-H?. STATE OF MINNESOTA FROM CERTAIN CLAIMS ARISING ON q.~IE VARIAN~ FOR TRUNK HIGHWAY NO. 47 FROM 37FH AVENUE N.E. TO 53RD AVENUE N.E. BE 1T RESOLVED by the City Council of the City of Columbia Heights: That the City shall indemnify, save, and hold harmless the State of Minnesota and its agents and employees of and from any and all claims, demands, actions, or causes of action arising out of or by reason of the reconstruction of Trunk Highway No. 47 (University Avenue Northeas0 at 37Ih, 44th and 53rd Avenues Northeast in any other manner than ia accordance with Minnesota Rules 8820.2800 and further agrees to defend at its sole cost and expanse any action or proceeding commenced for the purpose of asserting any claim of whatsoever character ntising as a result of the granting of this variance. Dated this day of ,1994 Offered by: CITY OF COLUMBIA HEIGHTS, MINNESOTA Seconded by By: Joseph Stordevant, Mayor Roll Call: Jo-Anne Student, Council Secretary ATI~ST: I hereby certify that the foregoing resolution is a Uue and correct copy of the n,~solution presented to and adopted by the City Council of the City of Columbia Heights, at a duly authorized meeting thereof held on the 9ti, day of May, 1994, as shown by the minutes of said meeting in my possession. Jo-Anne Student Deputy City Cle~ RECEIVED Minnesota Department of Transportation APR g :1. 1994 Transportation Building, St. Paul, MN 55155 Public Works Dept. April 18, 1994 Mark Winson Columbia Heights City Engineer 637 38th Avenue Northeast Columbia Heights MN 55421 In reply refer to: Request for Variance M.S.A.S. No. 101 (37th Avenue Northeast) M.S.A.S. No. 104 (44th Avenue Northeast) M.S.A.S. No. 118 (53rd Avenue Northeast) T.H. No. 47 (University Avenue Northeast) CITY OF ST. COLUMBIA HEIGHTS Dear Mr. Winson: Upon the advice of a Variance Committee appointed expressly for the purpose of recommending to me the validity of the City of Columbia Height's request for a variance from Minnesota Rule 8820.2800 so as to permit the expenditure of Municipal State Aid funds for the eligible project costs associated with the construction project on Trunk Highway No. 47 at Municipal State Aid Street Nos. 101, 104 and 118, for which no plan was approved by the State Aid Engineer prior to construction of the project, in lieu of the required plan approval prior to award of contract; I hereby GRANT the variance. The variance is conditional upon receipt of a resolution by the Columbia Heights city Council that indemnifies, saves, and holds harmless the State of Minnesota and its agents and employees of and from any and all claims, demands, actions, or causes of action arising out of or by reason of, the reconstruction of Trunk Highway No. 47 (University Avenue Northeast) at 37th, 44th and 53rd Avenues Northeast, in any other manner than in accordance with Minnesota Rules 8820.2800 and further agrees to defend at their sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising as a result of the granting of this variance. ,, Deputy Commissioner cc: M. Bieringer, Metro Division An Equal Oppormnio' Employer OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION MAY 2, 1994 : I. ROLL CALL PrEsent: Carlson, Duda, Goodman, Sturdevant Leonard Olson, Police Captain Kathy Young, Assistant City Engineer Absent: Donald Jolly APPROVAL OF FEBRUARY 7, 1994 MINUTES Motion by Goodman, seconded by Sturdevant, to approve the minutes of February 7, 1994. Roll Call: All ayes. OLD BUSINESS A. RESULT OF SPEED ZONE STUDY ON CIRCLE TERRACE Mn/DOT has responded to the City's request for a speed zoning study to determine the safe and reasonable speech; for Circle Terrace Boulevard. Their recommendation is to continue relying on Minnesota's 30 MPH urban district statutory speed limit with warning and ~,4visory speed signing on Circle Terrace. Mn/DOT suggested several changes in the current signing. Staff recommends that thc majority of thc current signagc ~emain in place as these signs were decided on by thc neighborhood. Thc only ctumgc staff recommends is replacing the 20 MPH advisory speed sign with a 15 MPH sign for southbound waffle. Motion by Goodman, seconded by Sturdevant to replace the 20 MPH sign with a 15 MPH sign for southbound traffic. :Roll Call: All ayes. Motion by Duda, seconded by Goodman, to leave all other existing warning and advisory speed signage in place. Roll Call: All ayes. Official Proceedings Columbia Heights Traffic Commission May 2, 1994 page 2 B. REQUEST FOR STOP SIGN ON 43RD AVEN-tlE AND QUINCY STRRRT Mrs. Lesli Edstrom has requested a stop sign be installed at the intersection of 43rd Avenue and Quincy Street. Her concern is that drivers on 43rd Avenue speed through the intersection and do not treat it as an uncontrolled intersection. The consensus at the February meeting was to obtain new traffic counts and was tabled for consideration by the entire Commission. Staff reviewed the most recent traffic counts taken in 1986 and the Police Department indicated only one accident had been reported at that intersection in the last two years. Staff reported that this intersection does not meet the MUTCD warrants for a stop sign. Motion by Carlson, seconded by Goodruan, to deny the request to install a stop sign at 43rd Avenue and Quincy Street. Roll Call: All ayes. OTHER OLD BUSINESS None NEW BUSINESS A. REQUEST FOR CENTERLINE STRIPING ON MATTERHORN DRIVE Mr. Roland Theiler requested centerline striping around the curve on Matterhorn Drive. Curve warning and 15 MPH advisory speed signing is in place. The City has striped very few su'eets that are not on the State Aid system. Staff feels it is important to be very selective on which residential streets are striped. No ~pecific footage was requested by Mr. Theiler but staff suggested that striping could be done 100' in each direction from the center of the curve. Expense would be ruln{mal. Mr. Theiler was not present at the meeting. Staff indicated that Matterhorn Drive is a thru-sucet from FricUey over 694 and this should be so indicated as pan of any motion. Motion by Duda to add the centerline striping around the curve on Matterhorn Drive. Motion died for lack of a second. Official Proceedings Columbia Heights Traffic Commission May 2, 1994 '- Page 3 Motion by Sturdevant, seconded by Gooflman, to table this item until the next regular meeting of the Traffic Commissic,n. Roll Call: All ayes. REQUEST FOR STOP SIGNS ON 45~t AVENUE AND FN. LMORE STREET A petition was received to install three-way stop signs on 45~ Avenue and Fillmore Street. The intersection is a T-intersection and has good visibility. None of the MUTCD warrants are met fi~r a stop sign. Mr. Wayne Laukala of 4517 Fillmore Street was present and discussed his concern with children running and playing in the sueet. Captain Olson of the Police Department suggested that signage would not change this condition. The issue is lack of parental supervision when children are allowed to play out in the street. He suggested that a CSO contact Mr. Lauka~ta and try to work with parents to address these problems. He felt that children need to be educated. Mr. Laulcala didn't think this would be a solution but would work with the CSO to try and resolve the problems. Motion by Duda, seconded by Goodman, to deny the request for a three-way stop sign at the intersection of 45~ Avenue and Fillmore Street. REQUEST FOR "NO PARKING - LOADING ZONE" FOR ST. MA'FI'HEW LUTHERAN CHURCH AT 4101 WASFIINGTON STREET N.E. St. Matthew Lutheran Church is requesting a "No Parking-Loading Zone" on the north side of 41st Avenue for appro~dmately 75'. The loading zone would be in front of the entrance doors to accommodate the loading and unloading of goods and passengers. The request will restrict parking; therefore, a Public Hearing is necessary. Motion by Goodman, seconded by Du&~, to call a Public Hearing for June 6, 199z~, at 7:00 P.M. in the City Council Chambers/Court Room to establish a "No Parking-Loading Zone" begivning 80' south of thc ccnterline of Washington Street and extending to the alley. Roll Call: All ayes. Official Proceedings Columbia Heights Traffic Commission May 2, 1994 Page 4 VII. REQUEST FOR '~DEAF CI~ Y)" SIGN ON 2~ STREET BETWEEN 44TH AVENUE AND 45TH AVENUE. Ms. Bonnie Mekose of 4404 2~ Street has requested an advisory sign to warn motorists that there is a deaf child in the neighborhood. The child's hearing loss flu,mates but can be as much as 90% in both ears. Motion by Goodman, seconded by Duda, to recommend to the City Council the installation of a "Deaf Child Area" advisory sign on 2~ Street just north of the intersection of 44th Avenue and approximately 100' north of 4404 2~ Street with the condition that the Public Works Director be notified when the child moves out of the area. Roll Call: All ayes. OTHER NEW BUSINESS REQUEST BY MR. ROBERT SMI~.JA OF 4305 2ND STREET N.E. FOR A CURB CUT ON THE NORTH SIDE OF LOT. Mr. Robert Smieja of 4305 2nd Street N.E. has requested a curb cut on the north side of his lot. The building is a duplex divided into a lower and upper unit. Mr. Smieja and his wife live on the lower level. The parking for both units is on the south side of the building. His wife had a major stroke in 1980 which affected her short term memory. When a car pulls into the driveway she thinks they are coming to her home. Mr. Smieja wants to provide parking for the upper unit on the north side of the building, Motion by Duda, seconded by Goodman, to recommend to the City Council the approval of a second curb cut at 4305 2nd St. N.E. Roll Call: Ail ayes. RF. PORTS A. CITY ENGINEER Staff reported that Pro-Ex is appearing before the Planning and Zoning Commission to discuss plans to open a store on the NW comer of Central Avenue and 44th Avenue (formerly 71'1 store). The parking lot entrances and exits will remai_n the same. This was for information only. Offical Proceedings Columbia Heights Traffic Commission May 2, 1994 '- Page 5 B. POLICE CHIEF C. COMMISSIONERS Motion by Sttudevant, seconded by Goodman, to adjourn the meeting at 8:00 P.M. Roll Call: All ayes. loanne Baker, Traffic Commission $ecre~ CITY COUNCIL LETTER Me~ting of: 5/9~4 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS ITEM: REQUEST FOR A CURB CUT ON THE BY: M. Winson /~[v,J BY: NO. NORTH SIDE OF LOT AT 4305 2ND ST. DATE: 5/3/94 DATE: A request was made by the resident of 4305 2nd Street N~E. for a second curb cut on the north side of his lot. The building is a duplex divided into a lower and upper unit. Mr. Smieja and his wife live on the lower level. The entrance for the upper unit is on the north side of the building. The parking for both units is on the south side of the building. His wife's major stroke in 1980 has affected her short term memory and the traffic of the upper unit residents to and from the south side driveway upsets her. RECOMMENDED MOTION: Move to recommend to the City Council the second curb cut at 4305 2nd Street N.E., based on the recommendation of the Traffic Commission. MAW:jb COUNCIL ACTION: '~_~. 43RD AVE CITY COUNCIL LE'F'EER Meeting of: 5/9/94 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY ~AGER NO. 7 PUBLIC WORKS ITEM: "DEAF CHILD AREA" SIGN ON 24 ST. BY: M. Winson ~4 ~) BY: NO. BETWEEN 44TH AVENUE AND DATE: 5/3/94 DATE: 45TH AVENUE "7. A. ~)x A request was made by the resident of 4404 24 St. to have a "Deaf Child Area." sign installed just north of the intersection of 44th Avenue and approximately 100' north of 4404 24 Street. The child's hearing loss fluctuates, but can be as much as 90% in both ears. Staff recommends the installation of such a sign. RECOMMENDED MOTION: Move to recommend to the City Council the installation of a "Deaf Child Area" sign just north of the intersection of 24 Street and 44th Avenue, approximately 100' north of 4404 24 Street with the condition that the Public Works Director be notified when the child moves out of the area, based on the recommendation of the Traffic Commission. MAW:jb 94-267 COUNCIL ACTION: April 26, 1994 RE: Sign for hearing-impaired child To Whom It May Concern: My name is Bonnie Melrose, and I am the mother of Malynda Marie Melrose. Malynda is a five-year-old hearing-impaired girl. Her hearing impairment was determined by medical staff as well as school officials, after extensive testing and five operative procedures, to fluctuate to up to a 90% hearing loss in both ears, depending on the fluid level in her ears. She is prone to frequent ear infections and is under a doctor's care on an ongoing basis. Based on these facts, I am requesting that a sign be posted near our home to alert drivers and all moving vehicles of the presence of a hearing-impaired child. The reasons for this request are as follows: There is a blind corner close by. There is extremely heavy traffic due to the presence of a multiple dwelling in our neighborhood as well as a truck detour for up to five years. It is also my hope that the presence of a sign indicating a hearing-impaired child would encourage drivers to reduce their speed through our neighbor- hood. Thank you, in advance, for your serious consideration and response to my request. Sincerely, Bonnie Melrose CITY COUNCIL LETFER Meeting of: 5/9/94 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS ITEM: REPLACE 20 MPH SIGN WITH A BY: M. Winson ~"/ BY: NO. 15 MPH SIGN ON CIRCLE DATE: 5/3/94 DATE: TERRACE BOULEVARD "7A3 Mn/DOT has responded to the City's request for a speed zoning study to detemaine the safe and reasonable speeds for Circle Terrace Boulevard. Their recommendation is to continue relying on Minnesota's 30 MPH urban district statutory speed limit with warning and advisory speed signing on Circle Terrace. MN/DOT has suggested several changes in the current signing. Staff recommends that the majority of the current signage remain in place as these signs were decided on by the neighborhood. The only change staff recommends is replacing the 20 MPH advisory speed sign with a 15 MPH sign for southbound traffic. This sign change is proposed to be done without calling for a Public Hearing. RECO~NDED MOTION: Move to replace the 20 MPH sign with a 15 MPH sign for southbound traffic, based on the recommendation of the Traffic Commission. RECOMMENDED MOTION: Move to leave all other existing warning and advisory speed signage in place, based on the recommendation of the Traffic Commission. MAW:jb 94-266 COUNCIL ACTION: Minnesota Department of Transportation OFFICE OF TRAFFIC ENGINEERING 1500 West County Road B2. Suite 250 Roseville, MN 55113 March 30, 1994 (612) 582-1042 Jo-Anne Student, Clerk o .... umb,a 590 - 40th Ave. NE Columbia Heights, MN 55421 Dear Ms. Student: As requested by a city resolution dated January 10, 1994, the engineering and traffic investigation has been completed to determine the safe and reasonable speeds for Circle Terrace Boulevard. The final report has been forwarded to my office for final approval. After reviewing the results, I concur with the Mn/DOT District's recommendation to rely on the statutory speeds described in MN Statute 169.14. I also concur with the District's recommendation to post the appropriate warning signs to advise motorists of roadway conditions. Engineer CC' Mark A. Winson, P.E. City. Engineer (Transmittal Only) An Equal Opportunity Employer Printed on Recycled Paper RECEIVED APR 1 1 1994 Public Works Dept. Minnesota Department of Transportation Metropolitan Divis, ion Golden Valley Office 2055 North Lilac Drive Golden Valley, Minnesota 55422 I ECEIVED MAR 2 2 1994 Public Works Dept. March 18, 1994 Mark A. Winson, Public Works Director City of Columbia Heights 390 - 40th Ave NE Columbia Heigllts, MN 55421-3878 Re: Speed Zoning - City of Columbia Heights Circle Terrace Boulevard Dear Mr. Winson: A speed zoning study has been completed for Circle Terrace Boulevard as requested in Columbia Heights City Council Resolution No. 94-03 and your January 18 letter to Commissioner Denn. Based on the study results, and as discussed previously with Kathy Young, we recommend continued reliance on Minnesota's 30 mph urban district statutory speed limit. This limit does not have to be posted to be in effect, and we believe an unposted limit to be the best option for this street. An unposted speed limit allows emphasis to be placed on warning and advisory speed signing, a course of action the city has apparently been pursuing. We do suggest that a routine review be made of all existing signing on Circle Terrace Boulevard. Some changes you might consider include: Removal of the inplace SLOW CHILDREN AT PLAY signs. These are not standard signs. In addition, warning signs for children in an obviously residential area serves little purpose. Replacement of existing curve and advisory speed signing. Our ball- bank runs indicated an advisory speed of 15 mph might be appropriate for southbound traffic, and the existing ,o_0 mph advisory might be appropriate for northbound traffic. Also, the inplace curve signs are not intended for use with advisory speeds of less than 35 mph. You might therefore consider replacing them with a combination of TURN and/or REVERSE TURN signing or with a WINDING ROAD sign at each end of the road. Of course the decision of what signing to use is up to Columbia Heights. An Equal Opportunity Ernployer Mark A. Winson March 18, 1994 Page 2 The above speed zoning recommendation has been forwarded to our Office of Traffic Engineering in Roseville for their review and for a final speed limit determination. You will be informed of their decision. If there are questions concerning the study or the above recommendations, please contact Ed Brown at the above Golden Valley address (797-3129). Please note that we have moved and that Bud Dixon has retired. Any future speed zoning requests should be directed to me. Michael T. Schadegg Traffic Studies Supervisor MS:pI:EB PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 3, 1994 PAGE 1 The Planning and Zoning Commission meeting of May 3, 1994 was called to order at 7:05 p.m. Members present were Paulson, Fowler, Larson and Peterson. Commissioner Szurek was not in attendance. Also present were Evelyn Nygaard (Building/Zoning Administrator), Don Schneider (Director of H.R.A./City Planner) and/dark Gilbert (City Attorney's office). Motion by Fowler, seconded by Peterson, to approve the minutes from the meeting of April 5, 1994 as presented in writing. Roll Call: All Ayes. NEW BUSINESS A. Public Hearing Special Purpose Fence Case #9405-16 Rebecca Lundberg 4441 Jefferson Street Columbia Heights, Mn. Ms. Nygaard presented the request of Rebecca Lundberg for permission to install a six (6) foot high special purpose privacy fence along and three inches inside the south side property line of 4441 Jefferson Street from mid-house extending 75 feet toward the rear to meet an existing privacy fence. She stated the the signature of the adjacent property owner was obtained. Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of the six foot high special purpose privacy fence at 44.41 Jefferson Street as requested. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE MAY 9, 1994 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9405-17 Amy Ferman RE: 4040 Central Avenue Columbia Heights, Mn. Evelyn Nygaard presented the request of Amy Ferman for a Conditional Use Permit to allow the operation of a food/non-alcoholic beverage sales at 4040 Central Avenue. The primary business would be a pool/billiard hall. No liquor 'would be allowed on the premises and no one under 18 years old would be allowed. The City Council is in the process of amending the current license ordinance pertaining to the operation of pool/billiard operations within the City and the proposed ordinance has had its first reading at the April 26, 1994 City Council meeting. The amendment would allow restricted use facilities to be closer to a school/church premises than the 300 feet now required if liquor is not served. However, this case is only addressing the food and non-alcoholic beverage sales. The Conditional Use Permit for the primary business operation will come before the Planning and Zoning Commission at ii later date. Genevieve Kuppe, owner of 4020 Central Avenue.', was present to voice her concern on whether the assessment for the Downtown Parking District for 4040 Central Avenue will be amended to reflect the seating for the serving of food and 'the pool hall operation. It was her contention that, when the Downtown Parking District was designated, the properties involved were assessed costs based on the type of business occupying the property at that time. She stated that PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 3, 1994 PAGE 2 a restaurant was located in her building with minimal seating that was closed two and a half years later. She stated she never received a credit or the assessment was never reviewed after the original assessment. Council Representative Peterson directed Don Schneider to look into the matter and inform Mrs. Kuppe of how that parking assessment was set up. Motion by Larson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit to allow food and non-alcoholic beverage sales at 4040 Central Avenue. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE MAY 9, 1994 CITY COUNCIL AGENDA. Co Public Hearing Lotsplit Case #9405-18 Abe Heppner RE: 4315 Central Avenue Columbia Heights, Mn. Evelyn Nygaard presented the request of Mr. Heppner for a lotsplit of 4315 Central Avenue (PIN 36 30 24 22 0113) legally described as all of Lots 26, 27 and 28; the east 47 feet of the west 92 feet of Lot 32, except the south 150 feet thereof; and that part of Lot 29 and the west 45 feet of Lot 32, lying north of a line drawn easterly at right angles to the west line of said Lot 29, from a point therin distant 12.45 feet south of the northwest corner of said Lot 29; all in Block 2, Reservoir Hills, Anoka County Minnesota, AND to be combined with PIN 36 30 24 0116, legally described as: the east 50 feet of that part of Lot 32, Block 2, Reservoir Hills, Anoka County, Minnesota, lying northerly of the south 150 feet thereof. Subject to 43 1/2 Avenue N.E. on the north. The parcel to be subdivided is the Gold Eagle Wash property at 4315 Central Avenue. Ms. Nygaard stated that the two newly created lots would also exceed the minimum requirements for the Retail Business District. As proposed, the new vacant lot would measure 21,300 square feet. Mr. Heppner is proposing to sell the vacant lot for development. She stated the only access to the vacant lot would be from 43 1/2 Avenue. She expressed concern that the commercial development of the vacant parcel would result in encroachment upon the adjacent residential neighborhood. It would also result in the further development of small piecemeal type of commercial developments. She stated that it would be questionable that such a site would be successful as a commercial site because of the poor visibility from Central Avenue. She indicated that signage could be a problem as Gold Eagle has used all of the available sign area for their business. Any signage for the new business would have to be located on the new parcel, again, giving no visibility to Central Avenue. Evelyn Nygaard presented an amended site draw!lng delivered late today by Kurth Surveying indicating the location of a number of easements on the property. Due to the location of the various easements, the only available land area to construct a building free of any easements would be an area at the very rear of the proposed lot measuring approximately 90 feet by 45 feet. A letter received from the Chair of the Planning and Zoning Commission, Marlaine Szurek, expressed her concerns regarding a development of any kind using 43 1/2 Avenue as the main access to the property. She states that splitting a lot horizontally becomes a handicap for the business that may occupy the property not to mention the additional traffic that will be dumped PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 3, 1994 PAGE 3 into a residential area. She was also not in favor of acting on the request at this time due to the unresolved easement situation. Ms. Nygaard directed the Commissioners attentiort to a memo from the Public Works Director, Mark Winson, with the following comments: 1. It appears that the property is now receiving water and sewer service from a main in Central Avenue. 2. Water and sewer mains are available in 43 1/2 Avenue to service Tract B. New taps would have to be made. The watermain available is a dead end and there is the possibility of less than optimum water quality any time service is taken from a dead end main. 3. It appears that the City does not have any utility easements on the property that would restrict development. The NSP easement would appear to constrain building area. 4. It would appear that there are not any extraordinary circumstances with regard to surface water runoff that would restrict development of Tract B. 5. An Engineering Department approved drainage and grading plan will be required before Tract B is developed. 6. Appropriate permits will be required to install new services. Richard Nowak of Edina Realty, spoke on beha]tf of Mr. Heppner stating that the plan is to combine some of the lots and then split the property as proposed to creating a lot for develop- ment. He stated that they have been working with Kindercare to construct a two story split level building measuring 25 feet by 48 feet to provide child care to approximately twenty kids ages one through six. There would be a need for five staff people. The play area would be provided at the south end of the building and would be fenced. He stated that they have talked with Gordy Chapin of NSP to define or release the easement on the property for utility purposes. Mr. Gilbert, representing the City Attorney's office, indicated to the Commissioners that to take action at this time on the lotsplit would be premature. He stated that the owner should resolve the question of the NSP easement as well as the other easements and provide the City with properly written lot descriptions including lthe various easements that exist. He felt that action on this request at this time would compromise other property owners rights. Commissioner Peterson also informed the applicant that it would be necessary that he apply for a hearing before the Traffic Commission. Motion by Larson, seconded by Fowler, to table the lotsplit request for 4315 Central Avenue until the June 7, 1994 regular meeting. Roll Ca]J: All Ayes. Do Public Hearing Conditional Use Permit/Variance Case #9405-19 Proex, Inc. RE: 4400 Central Avenue Columbia Heights, Mn. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 3, 1994 PAGE 4 Evelyn Nygaard presented the request of Proex, Inc. for a Conditional Use Permit to allow the operation of a one-hour photo processing facility at 4400 Central Avenue and a variance of 43.75 square feet for additional wall signage. The subject property was formerly used as a 7-11 Store. She indicated that the limited amount of parking that can be provided on the site has made it difficult to find a suitable tenant. Nygaard informed the Commission that the store would be required to have a minimum of eight (8) parking spaces based on the 1500 square feet of building. The site plan provided designates eleven parking spaces, one of which is a handicap space. The total signage allowed for the property is 140 square feet (2 times the 70 square foot building frontage). The total signage proposed for the wall and pylon sign will be 125.75 square feet. Ms. Nygaard stated that wall signs in the Limited Business District are limited to a total of 50 square feet. The Proex people are proposing a total of 93.75 square feet of wall signage, 58.75 square feet facing Central Avenue and 35 square feet facing the 44th Avenue side of the building. The pylon sign must be located inside the front property line and no more than twenty (20) feet in height with a maximum size of 32 square feet per side, limited to two sides. Jerry Mazzara, representing Architectural Alliance, was present to express the necessity for signage on the south side of the building for visibility to traffic flowing north on Central Avenue and east on 44th Avenue. Discussion followed regarding the lack of a hardship as required by the Zoning Ordinance in order to approve the variance request. Council Representative Peterson informed the applicant that the City is reluctant to approve any variances pertaining to signage except in extreme circumstances as they would be setting a precedent. Motion by Fowler, seconded by Paulson, to recommend to the City Council the approval of the Conditional Use Permit to allow the operation of a one-hour photo processing facility at 4400 Central Avenue. Roll Call: All Ayes. Motion by Paulson, seconded by Fowler, to deny the 43.75 square foot variance for wall signage at 4400 Central Avenue due to a lack of a hardship. Roll Call: All Ayes. **THIS ITEM WILL APPEAR ON THE MAY 9, 1994 CITY COUNCIL AGENDA. Public Hearing Special Purpose Fence Case #9405- 20 Susan Parr/Barb Lee 4524/26 Washington Street Columbia Heights, Mn. Evelyn Nygaard presented the request of Susan Parr and Barb Lee, owners of 4524/26 Washington Street, for permission to install a six (6) foot high special purpose privacy fence along and inside the south side of their property from the front corner of the house westward 68 feet to obtain privacy from the property to the south as the building is very close to their home. She stated that the signature of the abutting property had been obtained. Motion by Paulson, seconded by Larson, to recommend to the City Council the approval of the six (6) foot high special purpose privacy fence at 4525/26 Washington Street as all requirements of the fence ordinance have been met. Roll Call: All Ayes. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 3, 1994 PAGE 5 **THIS ITEM TO APPEAR ON THE MAY 9, 1994 CITY COUNCIL AGENDA. Public Hearing Special Purpose Fence Case #9405-21 Claydon Mack 4136 N.E. 5th Street Columbia Heights, Mn. Evelyn Nygaard presented the request of Mr. Mack for permission to install a six foot high special purpose privacy fence along and inside the north property line from the front of the house to the rear of the lot enclosing a play area for daycare. The signature of the adjacent property owner had been obtained. Motion by Larson, seconded by Fowler, to recommend to the City Council the approval of the six foot high special purpose privacy fence at 413(, N.E. 5th Street as requested. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE MAY 9, 1994 CITY COUNCIL AGENDA. STAFF REPORTS A. Evelyn Nygaard presented Ordinance #1287 alnd #1288 for review and recommendation to the City Council. She explained that Ordinance #11287 would add pool/billiard halls to Section 9.112(1) of the Conditional Use Section of the Central Business District section of the Zoning Ordinance. Ordinance #1288 repeals Section 9.112(i)(ccc) from the Allowed Use Section of the Central Business District Section of the Zoning Ordinance which currently allows pool halls. She further explained that on April 26, 1994 the City Council had a first reading of Ordinance #1286 pertaining to the licensing of pool/billiard halls. She informed the Commission that the former licensing requirements have been amended for pool/billiard hall operations all in preparation for a proposed pool/billiard hall for 4040 Central Avenue. Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of Ordinance #1287 and #1288. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE MAY 9, 1994 CITY COUNCIL AGENDA. B. Don Schneider presented maps and preliminary resolutions of the HRA in regard to a change to the boundaries for the Downtown Business District Tax Increment District to include the Sheffield Neighborhood. He explained that the HRA Board of Commissioners will be reviewing the information and proposal at their meeting of May 10, 1994. He requested that the Planning and Zoning Commission arrange a ~:pecial meeting after May 10, 1994 to review the final document. Commissioner Larson asked why this was necessary. Mr. Schneider replied that by including the Sheffied area in the Tax Increment District, it would provide financial means for redevelopment for the area in the future. Motion by Larson, seconded by Fowler, to hold .'~ special meeting of the Planning and Zoning Commission on Thursday, May 12, 1994 at 7:00 p.m. Roll Call: All Ayes. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 3, 1994 PAGE 6 Motion by Larson, seconded by Fowler, to adjourn the meeting at 8:40 p.m. Ayes. Kathry~ Pepin ~/ /J Secretary to the Plann~g and Zoning Commission kp Roll Call: All CITY COUNCIL LETTER Meeting of: May 9, 1994 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 --7' ~' I Planning & Zoning APPROVAL ITEM: Special Purpose Fence, Lundberg BY: Evelyn Nygaard .~'' B~ ~ NO: Case ~9405-16, 4441 Jefferson St. DATE: May 5, 1994 At their meeting of May 3, 1994, the Planning and Zoning Commission reviewed the request of Rebecca Lundberg for permission to install a six foot high special purpose privacy fence along and inside the south side property line from mid-house extending toward the rear to meet an existing privacy fence. The signature of consent from the adjacent property was obtained. The Planning and Zoning Commission unanimously approved the special purpose fence request. RECOMMENDED MOTION: Move to approve the six (6) foot high special purpose privacy fence proposed for installation along and inside the south property line at 4441 Jefferson Street. COUNCIL ACTION: CITY OF COLUHBIA HEIGHTS Application For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date Fee, Date Paid Receipt No: 1. Street Address of Subject Property: 2. Legal Description of Subject Property, Applicant: Address Phone: Owner: Name: ~/~ Address: Phone: ~. Description of Request: ~ / ~00 6. Toning: J Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning. Proposed Use 7. Reason for Request: 8. Exhibits Submitted (maps, dia8r~ms, etc.) Acknowledgment and Signature: The undersigned hereby represents upon all off the penalties of lav, for the purpose of tnducint the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all york herein mentioned vill be done in accordance vith the Ordinances of the City of Columbia Heights and the lays of the State of Hinnesota. Signature 0£ Applicant: ~ ~~__~J Date, 4-/S'-~/'~ Taken By: _ I, ~6-¢~ A~6 (applicant' s name) a (height of fence) II request your written consent to ¢c~s~-uct (type of fence, material and make-up finish) mi ~,~.~,~.r--~ ~£~ ~ mM property (applicant' S address) '(distance) · ~he fence will be situated in i'~ u{y l~rty line. A t~-ue and accurate sketch of the locatic~ of t~.~ fence on the applicant's property. (Be accurate in your measurements; it will avoid later misunderstandings and conflicts. ) Acknowled~nt and Signatures. ~he undersig~S ~ ~t~ ~ ~st ~ ~nti~ ~d ~ to c~t to it~ best, ~ ~ l~ti~. Sl~t~ ; Ad. ss S~t~ ; ~ss S~~ ; ~ss CITY COUNCIL LETTER Meeting of: May 9, 1994 AGENDA SECTION: Communications ORIGINAT2iNG DEPT.: CITY MANAGER NO: 7 '~, B,~ Planning & Zoning APPROVAL ITEM: Cond. Use Permit, Amy Ferman BY: Evelyn Nygaard-"~ BY:%~.~ NO: Case #9405-17, 4040 Central Avenue DATE: May 5, 1994 At their meeting of May 3, 1994, the Planning and Zoning Commission reviewed the request of Amy Ferman for a Conditional Use Permit to allow the operation of a food/non-alcoholic beverage sales at 4040 Central Avenue. The primary business would be a pool/billiard hall. No liquor would be allowed on the premises and no one under 18 years old would be allowed. This case is only addressing the food and non-alcoholic beverage sales. The Conditional Use Permit for the primary business operation will come before the Planning and Zoning Commission at a later date. The Planning and Zoning Commission recommend approval of the Conditional Use Permit. RECOMMENDED MOTION: Move to approve the Conditional Use Permit for food/nonalcoholic beverage sales at 4040 Central Avenue. ALTERNATE MOTION: Move to table the approval of the Conditional Use Permit until the June 13, 1994 City Council meeting. COUNCIL ACTION: CITY OF COLUIiBIA HEIGHTS Application For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other x Fee: $50.00 Date Paid , Receipt No: ~ /'~/~-_~ 1. Street Address of Subject Property~ 2. Legal Description o£ Subject Property: lt0lt0 Central Avenue Description of Request: Conditional Use Permit O~mer: Address: Zoning: Applicable City Ordinance Number Present Zoning. Present Use Section Proposed Zoning. Proposed Use Reason for Request: to operate food/snack/beverage sales within a pool ha11/ar¢0d~ 8. Exhibits Submitted (maps. diagrams, etc.). Acknowledsment and Si~nature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of ~so~... Taken By:_ ~ Na~.e: Faddle ~ Fool~nc. Location: 4040 Central Ave. NE Physical Description: The design scheme is brass, oak and green. The room will be carpeted, oak paneling will be used on the walls. Brass accents such as, brass coach lights, will be Used through out the room. There will be a "bar" area and seating areas. Coffee, juice and soft-drinks will be served. Food (hotdogs, small pizzas, microwave hamburgers, etc.) will also be served. Food consumption will be allowed only at the bar and adjacent seating area. High- lighted in pi~k on the floor plan. A pro shop will be located in the stora~eToffice area. The pro shop will be equipped with a cue lathe, used for re-tipping and repairing cues..Used and new cu~s will be available for purchase..AlonE.with various other parapnan- alia associated with pool, table tennis and darts. Philosophical Description:'No one under 18 will be admitted, no exceptions, ID's will be checked. No profane, loud or abusive lan=~uage will be tolerated. Customers will be expected to conduct themselves in a mature manner. There will be no loitering outside the building, illegal activities will not be allowed. I believe in strict and impartial enforcement of these rules. Employees will be expected to anticapate trouble and stop it before it starts. It is very important to provide a safe and comfortable atmosphere. Women will be escorted to their vehicles after dark. Equipment: Pool Tables - 5ea. 4X8 ft. pool tables, 12ea~ 4 1/2X9 ft. pool tables, 2ea. 5X10 ft. billiard tables and lea. 6X12 ft. snooker table. These are all top of the line Brunswick commercial tables. They are not coin operated and therefore not self-service. Balls must beobtained from the counter attendant. The customer is charged for the ~mount of time they 'use the table. A computer is used to keep track of the amount of time the table is used and to calculate the amount the customer owes at the end of their rental session. Table Tennis Tables - There are four of these on the floor plan.° They are Stiga Elite's, a professional grade table. They are not coin operated and are not self-service. Balls and paddles are provided by the counter attendant. Customers are charged by the hour to play, just like the pool tables:. .. Coin Operated Machines - There will be, six machines. Two dart machines, two pinball machines and two video .machines. One of the pinball machines will be an Eightball Deluxe, one of the video machines will be a 1970's Donkey Kong. The main purpose for having these machines is to give our customers something to do while waiting for friends,-or a table to become available. Music - The ~usic will be at a background volume. Customers will be able to talk over the music, not shout through it. There will either be a juke box or taped music, jazz, soft-rock, easy listening, and country will be featured. The 0wner: Amy Fez'maN ! have lived in the ~'.iinneapolis/St. Paul area since 1968. I have been a homeowner in ;~inneapolis since 1986. I worked for NCR Comten from 9-10-79 until 2-11-94. I do not drink, smoke or do drugs, and never have. I play on a woman's pool team. We are the 1993 ~.'innesota Woman's ~.:aster Team Champions and 1993 V~'~lley International Woman's ~.."aster Tea~ Champions. After working for the same company for 14 1/2 years, I felt it was time for a change. I have been researching the poolrooms in the midwest area for several years. With the idea of opening a poolroom of .~y own. I have combined the good attributes of the poolrooms I have seen, with my own ideas, to come up with what I believe will be a outstandinE poolroou, and a asset to the neig'?,borhood and business co~,~.unity in which we locate. I am available to answer any questions you may have, and ca~ be reached at 378-0738. Yy address is 1039 20th Ave. SE, '~pls, '.'~n, 5541~. CD ~ C:) r i/Jill I mi i i I · I II Z 0 0 N S E CITY COUNCIL LETTER Meeting of: May 9, 1994 AGENDA SECTION: Communications ORIGINATZNG DEPT.: CITY MANAGER NO: 7 --~. ~, ~ Planning & Zoning APPROVAL ITEM: Cond. Use Permit, Proex, Inc. BY: Evelyn Nygaard ~-- BY~-~ NO: Case ~9405-19, 4400 Central Avenue DATE: May 5, 1994 A request for a Conditional Use Permit by Proex, Inc. was reviewed by the Planning and Zoning Commission at their meeting of May 3, 1994. Proex, Inc. is proposing to operate a one-hour photo processing facility at 4400 Central Avenue in the former 7-11 building. The limited amount of parking that can be provided on the site has made it difficult to find a suitable tenant. The store would be required tO have a minimum of eight (8) parking spaces. The site plan provided designates eleven parking spaces, one of which is a handicap space. The Planning and Zoning Commission unanimously recommend approval of the Conditional Use Permit to allow the operation of a one-hour photo processing facility at 4400 Central Avenue. Proex also requested a variance of 43.75 square feet of additional wall signage. The total signage allowed for the property is 140 square feet (2 times the 70 square foot building frontage). Wall signs in the Limited Business District are limited to a total of 50 square feet. The Proex people are proposing a total of 93.75 square feet of wall signage, 58.75 square feet facing Central Avenue and 35 square feet facing the 44th Avenue side of the building. Jerry Mazzara, representing Architectural Alliance serving as architects for the project, was present at the meeting to express the necessity for signage on the south side of the building for visibility to traffic flowing north on Central Avenue and east on 44th Avenue. The request for a variance on wall signage was denied by the Planning and Zoning Commission due to a lack of a hardship. An appeal was received from Architectural Forum and is attached. RECOMMENDED MOTION: Move to approve the Conditional Use Permit to allow the operation of a one-hour photo processing facility at 4400 Central Avenue. Move to deny the variance on the wall signage for 4400 Central Avenue as it would set a precedent. COUNCIL ACTION: CITY OF COLUI~IA REIGIITS &pplication For~ Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date~ 4/15/94 Pee: //~)~& Date Paid 1. Street Address of Subject Property~ 4400 Central Avenue NE 2. Legal 'Description of Subject Property: Applicant~ Name:Architectural Forum, Inc. Address: 4801W. 81st St.~ #101~ Mpls~ MN 55437 Phone: 831-5926 4. Ovner: Name~ Proex Inc. Address~7101 Ohms l_anp. Fdina. MN 55435 Phone: 893-1915 Description of Request: Applicant is seekina a Conditional Use Pprmit for tJ~ of Qxistina site and structure for a onP-hnur nhotn prnn~ing farillfv In addition, applicant is requestin9 a variance to increase signage square footage as shown. e Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning Proposed Use Reason for Request: Clients wish to haY~ siqnaqe on both ~ast and south face of building and require more than the allowable 59 sq.ft, for limited business. F~xhibits Submitted (maps, diagrams, etc.) site plan, building schematic floor plan and elevation Acknovled~ment and Si~nature: The undersisned hereby represents upon all of the penalties of lay, for the purPose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all york herein ~entioned rill be done in accordance vith the Ordinances of the City of Columbia Heights and the lays of the State~ Minnesota. Signature of Applicant:~/J~J~t~/ /~' Taken By :_ .~ . N 0 ~4' O0'W ALLEY -U T.H. 65 II1'°1 61~ 8~1BO~g MAY 05 ~ 1~:1~ ARCHITECTURAL ~ORUM P.1 FAX TRANSMITTAL N~ of IzOm (ineludin~ oovmr ~ha.~): Plene deliver the following Fax I+a~ber: ]~- · ~! This mee~aoe is being ~ent by: IF YOU HAVE ANY CI. ESTZONS ~XI43 'l}lltl 'IRMIL~IC~, ~ ~ALL 612/831-5926. TT4N~ YOU. The information ~mtained in this f__,~t'~__tm'ile ~ ia privilege~ and cc~¢ic~ntiml, ~nten~ c~ly for the u~ o~ the tr~ltvi~ual or e~:it~¥ named ee~loyee or agent re~iblm to ~eliver it, 1~) the int~ real,irt., you are I~reb¥ no~ifie~ the: ey Uia~emimti~n, climtribubim ~r ool~ying of cxmmJnioation im m~ri~'~culy ~rohibited. If you have reoeivecl thta ~emmnication in error, ~le~e iaemcl(&tel¥ notify m by tzlephone, ~nd re~ 1~ ori;inal emeaage to u~ mt the mddr~ below via the U.I$. Imetal ~mrvtoe. 4101M. IT 11s'' SlZftl IUlTt 101 MINNEAPOLIS. MINMi~OTA SS437 611/1314t2i - FAX &IZ/I31J0d4 CITY COUNCIL LETT~:R Meeting of: May 9, 1994 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 -7, ~, ~ Planning and Zoning APPROVAL ITEM: Special Purpose Fence, Lee/Parr BY: Evelyn Nygaard~,~-~ BY~ NO: Case #9405-20, 4524/26 Washington St. DATE: May 5, 1994 At their meeting of May 3, 1994 the Planning and Zoning Commission reviewed the request of Barb Lee and Susan Parr for permission to install a six (6) foot high special purpose privacy fence along and inside the south side of their property from the front corner of the house westward 68 feet to obtain privacy from the property to the south as the building is very close to their home. The signature of the abutting property owner has been obtained. The Planning and Zoning Commission unanimously recommend approval of the six foot high special purpose privacy fence. RECOMMENDED MOTION: Move to approve the request for a six foot high special purpose privacy fence along the south side of the property located at 4524/26 Washington Street. COUNCIL ACTION: CITY OF COLUI4BIA HEIGHTS Application For= Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other X Fee, ~ /~ _ Date Paid Receipt Street Address of Subject Property: q~-~/.~ Legal Description of Subject Property= ZoninR: Applicable City Ordinance Number Present Zonin~ Present Use Section Proposed Zoning Proposed Use Reason for Request: ~bits Sub~itted (~aps, 9. Ac__~__owled~ment and SiKnature: The undersigned hereby represents upon all of the penalties of law, for the pu=pose o£ inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City o£ Columbia Heights and the laws of the State of Hinnesota. City of Columbia Heights 782-2817 APPLICATION FOR FENCE PERHIT JOB SITE ADDRESS: ~o~.- ~/_0'~- ~/, 57z, /~E. ~,/, /~t~/~, DATE: PROPERTY O~/NER'S NAHE:~MS~/c' /(. ~X~- Al)DRESS: ~/~'~. ~'~:,//~.<;// NAHE OF TENANT/OCCUPANT (if different from above): CONTRACTOR: .. ~.~/ J~Tc~ ~ ADDRESS: CITY: 5 State: Is Contractor Licensed by: Col. Hgts. or State.-~°f FiN. ~ (chain link, ~i~ket, alternating board, etc) PHONE Phone # Rhone: License # Height of Fence: (/~ / Valuation of Job or Bid Price: $ Please sketch a true and accurate depiction of the property indicating location of dwelling, garage and location of proposed fence on property showing distance to property line. Be accurate in your measurements; it will avoid later misunderstandings and conflicts. INSTALLER OF FENCE REQUIRED TO LOCATED CORNER PROPERTY IRONS PRIOR TO FENCE INSTALLATION. I, the undersigned, have received a copy of the Fence Ordinance and am responsible for the installation of fencing meeting those requirements. Permit Approved:~ Permit Denied: Date: APPLICANT:SIGNATURE: BUILDING INSPECTOR: Minimum Permit Fee: $25.00 ~equest ~ou~ .written oonsont to cc~stu~ct (appLicant' s name) (height' of fence) ~ (type Of~f~ce, materlal and m~e-. ~ finish) . (applicant's a~c~ess~ (distsnce) A tx~e and acc~te sketch of the locatic~ of the fence on the applicant's property. (Be accurate in your measurements; it will avoid .later misunderstam~r~s end ccnfltcts · ) CITY COUNCIL LETTER Meeting of: May 9, 1994 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 7' ~ 5' Planning and Zoning APPROVAL ITEM: Special Purpose Fence, C. Mack BY: Evelyn Nygaard~2----- BY~-~ NO: Case $9405-21, 4136 N.E. 5th Street DATE: May 5, 1994 At their meeting of May 3, 1994, the Planning and Zoning Commission reviewed the request of Mr. and Mrs. Claydon Mack for permission to install a six (6) foot high special purpose privacy fence along and inside the north property line from the front of the house to the rear of the lot enclosing a play area for daycare. The signature of the adjacent property owner has been obtained. The Planning and Zoning Commission unanimously recommend approval of the special purpose privacy fence as requested. RECOMMENDED MOTION: Move to .approve the request for a six (6) foot high special purpose privacy fence at 4136 N.E. 5th Street. COUNCIL ACTION: CITY OF COLUHBIA HEIGHTS A_pplication For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Spec. Purp. Fence X Fee: Date Paid Receipt No: Street Address of Subject Property: 4136 N.E. 5th Street 2. LegalDescription of Subject Property: 3. Applicant: Address: ~~ ~h~ ~' ~' ~ ' Ovner: Name: same Address: Phone: Permission to install a si~ (6) foot high special purpose fence Description of Request: along and inside the north side property line and around the rear yard. Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning. Proposed Use 7. Reason for Request: To enclose area for daycare use and for privacy. 8. Exhibits Submitted (maps, diagrams, etc.) e Acknowledgment and SiKnature: The undersigned hereby represents upon all of the penalties of lay, for the purpose of inducing the City o£ Columbia Heights to take the action herein requested, that all statements herein are true and that all york herein mentioned viii be done in accordance vith the Ordinances of the City of Columbia Heights and the laws of the State ~~ ~~ 4/ /~)¢ Signature of Applicant:~ , Date: IC;/ q Taken By: ~ .' ~a~TIFICAIE (~ 'F~C~ {~ ~(appL~eant' ~ name3 (height of fence) (type of fence, material and make-. ~P z3.ra.~ ~ . (applicant's address) (~istance) · ~.~ fence will ~e situated d accurate sketch of the locatic~ of the fence _~ the~_ant_'s__= .. t.rue~ ~ ..... - ..... _ ....... ~+~~..and ........ .~- accurate in your measurements; it will avo~~ cmlflicts. ) I Acknc~led~t and ~Si~atu~..S. ~he unders~_l~ned, ful]~ ~derstands the ~.r~quest hereiu mentic~ed and agrees ~o cc~sent to its height, type and locatic~ Signature .; Address Signature ; J~ldress Siwmture ; Acklress ~, Claydon Mack six foot high ' (he.bt of fence) along aAd inside ~luest ymn~ er~tten ecfment to ccrmtruct privacy fen6e (type of fence, ',inter,mi' mhd ~k~-~ finish) &t q136 N.E. 5th Street (~ppl ~ oant's ~dd~ess) 3-6 inches (distance) A true a~d accurate sketch of the locatic~ of the f~nee m the ..applicant's l~erby. (Be accurate ~n your ~asur,~,~ts; it ~iLl avoid ls.~er ~isur~e~s~ and cmfl.lcts. )  . ~he tr~ers~ed f~!y ~ the request em~ent to its height, t~e and locatim. Sl~at~ ; ~kh~ss CITY COUNCIL LETTER Meeting of: 5/9/94 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS , , ITEM: PERMITS FOR 1994 JAMBOREE BY: M. Winson tt~dt'~') BY: NO. --.--s /'~ DATE: 512/94 DATE: /.(_. The Jamboree will be held June 22-26 this year. The carnival operated by Hildebrand Shows usually arrives a day or two before opening which would require closing off Jefferson St. on Monday afternoon, June 20th. Staff is requesting permission to close Jefferson Slreet from the alleyway on the north end of Huset Park to the railroad lracks north of 39th Avenue providing appropriate arrangements are made with various City departments including the application and payment of necessary licenses and permits and that appropriate deposits are submitted. The annual Jamboree Parade will be held on Friday, June 24, 1994, beginning at 6:30 P.M. The parade route is the same as previous years. Staff is recommending that the City Council authorize the Police Department to issue a parade permit for the Jamboree parade. RECOMMENDED MOTION: Move to authorize staff to close Jefferson Street from Monday afternoon, June 20th llirough Sunday, June RECOMMENDED MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree Parade to be held on Friday, June 24, 1994, at 6:30 P.M. for the following streets: Central Avenue tit 45th Avenue to 40th Avenue; west on 40th Avenue to Fifth Street; and Fifth Street to Mill Street. MAW.'jb 94-259 COUNCIL ACTION: CITY COUNCIL LETEER Meeting of: 5/9/94 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS ITEM: JEFFERSON STREET CLOSING BY: IV[. Winson f14~~) BY: NO. FOR CITY PICNIC DATE: 5~9/94-- DATE: As part of the "Celebrate Heights Pride", there will be a City picnic in Huset Park. In order to facilitate the picnic activities, the sponsoring groups are requesting that Jefferson Street, from alley on the north side of the park to the railroad tracks north of 39th Avenue, be closed to traffic between 9:00 A.M. and 5 P.M. on May 21, 1994. RECOMMENDED MOTION: Move to authorize staff to close Jefferson Street Saturday, May 21, 1994, from 9:00 A.M. to 5:00 P.M. MAW:jb 94-285 COUNCIL ACTION: TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Public Works Deparm~ent PATRICK HENTGES CITY MANAGER MARK A. WlNSON 4At~) PUBLIC WORKS DIRECTOR/CITY ENGINEER JEFFERSON STREET CLOSURE FOR CITY PICNIC MAY 9, 1994 Attached is a City Council Letter requesting the closure of Jefferson Street during the City Picnic on Saturday, May 21, 1994. I request that this item be added to the Council Meeting Agenda on May 9, 1994. MAW:jb 94-285 CITY COlIN(IlL LETTER Meeting of: May 9, 1994 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 9 CITY MANAGER'S APPROVAL ITEM: ACCEPTANCE OF DONATION OF $390 FROM BY: P. HENTGES BY: THE COLUMBIA HEIGHTS ATHLETIC BOOSTERS DATE: 5-3-94 DATE: No: C .O. The membership of the Columbia Heights Athletic Boosters have agreed to donate $390 needed for School Patrol Recognition Day. RECOMMENDED MOTION: Move to accept $390 from the Columbia Heights Athletic Boosters to be used for School Patrol Recognition Day. COUNCIL ACTION: ~HT~ ~' ;~'X Columbia He_i_ghts Athletic Boosters k~~~.XFirHLEIII~ 530 Mill Street N.E. Columbia Heiahts, MN 55421 April 25, 1994 City of Columbia Heights Attn: Pat Hentges, City Manager 590 40th Avenue N.E. Columbia Heights ~4 55421 RE: DONATION/SCHOOL PATROL RECOGNITION DAY Dear Mr. Hentges, Our finance con~ittee members have considered a request for a donation to School Patrol Recognition Day. The membership agreed to donate the $390 needed for this event. We are enclosing our check for $390. Please si~ and return the attached Form LG503 so that we may send it in to the State Control I~ard as required. Thank you. Sincerely, Gary Mayer, Finance Director COLUMBIA HEIGHTS ATHLETIC BOOSTERS CLUB c: D. Schmidt COi'UMBIA HEIGHTS ATHLETIC BOOSTERS CLUB, IN(;. CHARITABLE GAMBUNG ACCOUNT I 530 MILL ST., NE. COLUMBIA HEIGHTS, MN 55421 PAY TO THE ORDER OF-- __City of Columbia Heights ~hree Hundred Ninety and no/100 ...... April 25 6868 17-13/910 19_94-- DOLLARS FOR r41,~'tme Bank "'""'~'. Coon Rapid, MN - 784-3533 Donation/School Patrol Recognition Day ""OO&8~,8," I:Oq],OOO TWO SIGNATURES REQUIRED CITY OF COLUMBIA HEIGHTS Meeting of May 23, 1994 AGENDA SECTION: New Business ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ Fire ITEM: Authorization to Seek Bids for 1250 GPM BY: Charles Kewatt BY: . .. Class A Fire Pumper NO: ~' b DATE: 4-27-94 C,.~ DATE: The Fire Department has budgeted $250,000 in the 1995 Capital Equipment Replacement Fund for the purchase of a 1995 Ford 9000 Series 1250 GPM Class A Fi~xe Pumper. This pumper will replace Engine #3785 and Engine #3786. RECOMMENDED MOTION: Move to authorize staff to seek bids for the 1995 Ford 9000 Series 1250 GPM Class A Fire Pumper. 94-65 COUNCIL ACTION: CAPITAL EQUIPN~T PURCR~E JUSTIFICATION 1. Item to purchase: 2. New; or Replace: 3. If replace, present equipment data: 3A. Hake: Pirsch 1995 Ford 9000 Series 1250 GPM Class A Fire Pumper x 3B. Year purchased: 3C. Purchased new? 3D. Original Cost: 1960 x or Used? 19,336 3E. Estimated hours/days used per year: 3F. Engine hours used per year if known: 36. Repair history: Labor cost past 36 months: Parts cost past 36 months: Number of days down time past 36 months: 3H. Operating cost per mile (or other unit of measure): Proposed new equipment to replace item described in ~3 above: 4A. Estimated cost of item: $ 225~000 - 250~000 4B. Budgeted money: $ 250~000 4C. ~here is the money budgeted? Department name: Fire Department line item: Capital Equipment Replacement Fund 4D. Estimated operating cost per mile (or other unit of measure): 4E. "Features" on new unit that are not on present equipment: see specs a. be Ce 4F. ~nat are the advantages or cost savinngs of the new features: 5. If first-time purchase: SA. Purpose of new item: bB. Now is this work presently being done7 SC. Cost of doing the task now7 SD. Cost of doing the task if new item is purchased7 bE. Estimated operating cost of proposed new item (per mile or other unit of measure: bF. Life expectancy of new item: 25 - 30 years 5G. ~here will new item be stored7 Is there space available7 Fire Station 6. Person's name making request and providing data: Fire Chief 7. Date proposed to City Manager: 4-28-94 8. Date reviewed at Council ~ork Session: 9. Date authorized to take bids: 10. Date of bid opening: 11. Date of Council to purchase: 12. Council action: 13. City Manager's review notes: s~a/bj 031892 CITY COUNCIL LETTER Meeting of : MAY 9, 1994 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 9 Recreation APPROVAL ITEM: 4TH OF JULY FIREWORKS BID BY: ""Mark S. Casey BY: NO: ~, C DATE: M3~Y 2, 1994 Staff is requesting authorization to seek bids for the 4th of July fireworks display. In 1993 $5,000 was spent for the 25 minute display of ground and aerial fireworks. RECOMMENDED MOTION: Move to authorize staff to seek bids for the 4th of July fireworks display. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS TO: MAYOR AND CITY COUNCIL FROM: PAT HENTGES, CITY MANAGER DATE: MAY 2, 1994 RE: 4TH OF JULY CELEBRATION By May 25, 1994, the City will have to make a commitment on entering into a contract for fireworks on the 4th of July. If the City intends to have a recreation program or a band for the same day, commitments have to be made at least 30 to 45 days in adva:ace. Last year, the 4th of July celebration cost approximately $65100 including the fireworks contract, the band, satellites, clean-up, etc. We received about $5600 in donations with the balance of the funding originating from the Council contingency fund. I expect our fund raising effort will be only about $4500 this year, because of the Heights Pride efforts. I request your comments or thoughts on the 4th of July celebration prior to the May 23rd, 1994, City Council meeting. Thank you. cb CITY COUNCIL LETTER Meeting of: May 9, 1994 AGENDA SECTION: New Business NO. 9 ITEM: Purchase of Copy Machine ORIGINATING DEPARTMENT POLICE BY: Leonard M. Olson DATE: April 25, 1994 CITY MANAGER APPROVAL: BY: DATE: The Police Department operation depends heavily on the capability of making legible accurate copies of reports, duplications for filing, and a method of being able to provide report copies for the public, courts, and other organizations and departments. At the age of four years, the present Toshiba copier machine in our police offices is in need of replacement. The incident of repairs has gone up substantially and budgeted funds to purchase a new unit are available. The old Canon NP-125 copier presently in the investigations office is well over nine years and was purchased used from the H.R.A. in 1986. This unit would be traded in and the present records room Toshiba copier would be retired to the investigations office as a minimal low traffic unit. In any case, involved copy needs will continue to be referred to the main City Hall copier machine. The police department researched models presently available and recommend the Sharp SF-7900 as the unit best suited for the department needs. The police department received three informal bids from Twin City Photocopy, Advanced Graphics, and D.C. Hey. Bids were $3,725, $3,795. and $4,042 respectively. For bidding purposes, the quotes were based upon: 1. Purchase of Sharp SF-7900 copier 2. Supply extra document feeder 3. Supply storage stand the machine will rest on 4. One year extended warranty, beyond normal 90 day 5. Trade in old Canon NP-125 copier in investigations office RECOMMENDED MOTION: "Move and second to authorize the purchase of one Sharp Model SF-7900 copier machine at the cost of $3,725.00 based upon low informal bid by Twin City Photocopy Company of Minneapolis, and the trade in of the Canon NP-125 copier presently in the investigations office, and that the Mayor and City Manager are authorized to sign a contract for same." LMO:mld 94-123 COUNCIL ACTION: CAPITAL EQUIPHENT PURCBASE JUSTIPICATION 1. Item to purchase: Sharp SF-7900 copier 2. Nev~ or Replace: 3. If replace, present equipment data: 3A. Make: Canon NP-125 copier X 3B. Year purchased: 3C. Purchased ney7 3D. Original Cost: 1986 from HRA or Used? X 1,750.00 3E. Estimated hours/days used per year: 3F. Engine hours used per year if knovn: 30. Repair history: Labor cost past 36 months: Parts cost past 36 months: 24 hrs./day, 365 days/year N/A $190.00 $0 $ N/A Number of days dom time past 36 months: (infrequently used) 3H. Operating cost per mile (or other unit of measure)~ Proposed ney equipment to replace item described in f3 above: 4A. Estimated cost of Item: $ 3,725 &B. Budgeted money: $ 4,000.00 4C. ~here ts the money budgeted7 Department name: Police Department line item: Fund 431 &D. Estimated operating cost per mile (or other unit of measure): 4E. "Features" on ney unit that are not on present equipment: a. 3 way paper feeder b. zoom magnification, 50% to 200~ Dual page copying 20 copies per minute &F. Vhat are the advantages or cost savinngs of the new features: Time savings and ability to Perform mor~ e~pylng t~ within th~ 5. If first-time purchase: SA. Purpose of new item: 5B. Mow is this work presently being done7 Cost of doing the task nov? SD. Cost of doing the task if ney item is purchased7 SE. Estimated operating cost of proposed ney item (per mile or other unit of measure: 5F. Life expectancy of ney item: 5G. Where will new item be stored? Is there space available7 Records Room Police Dept., space is available. 6. Person's name making request and providing data: Captain Leonard Olson and Sr. Records Technician Ralph Duray 7. Date proposed to City Manager: April 27, 1994 8. Date reviewed at Council Work Session: 9. Date authorized to take bids: 10. Date of bid opening: 11. Date of Council to purchase: 12. Council action: 13. City Manager's review notes: SWA/bj 0318~2 03/08/94 12:15 PO2 4844 Central Avenue Minneapolis, MH 554',21 (612) $71-2006 FAX: (612) 571-~310 March 8, 1994 COPIER PURCH;%$E PROPOSI%L FOR COLUMBII% HEIGHTS POI, ICE DEPT. This proposal is for the following Sharp copier~. tho trade-in of the Canon NP-125 copier. Prices include SF-7370 ...................... 81595 nO Stand .......................... 890 .JO SF-7800 ...................... 81995.00 Document Feeder ............... 8875.00 Stand ......................... 8120.00 t._SF-7900 ...................... $2370.00 Document Feeder .............. 81050.00 Stand ......................... 8130.00 This price includes set-up, de11_v~ry and full 90-day warranty on parts and labor. An ~xt~nd~d om~--year warranty is available at tho time of purchase for an additional cost of S175.00. Thls price quote is good for a period of 10 days. ~ime it may be n~cessary to obtain a new quo~e. After that If you have any questions or need further information, please f~l fre~ to call me at 571-2006. Thank you for consido, rtn.q Tw.in Cit:y Photocopy. Greg Mo~re Service Manager Ad,...,onc. ed Gr ~.~-h i c. S'.~_~.. I n 612545552~ F'. ~ ! ADVANCED GRAPHIC SYSTEMS, INC. 888 DECATUR AVE. N, * MINNF. APOLI~. MINNI~OI"A 5~421 (e t 2) 545-17'55 FAX # (6t2) 545 5323 Ap~'i.t 25, 1994 Police Department C]by of Columbia Heights 55,9 Mill Street HE Col~mbi,~ tteights, MN 5542] 3882 ^ttn: Ralph Dear Ralph: Enc l. osed l_s our Quote for a Sl~arp SF~-[9()O Copier. 1 ea Sharp SF-7900 Copier ] ea. Sharp SF-AllI'~ ADF 1 ea. Sharp SF-?gABVD Cabinet; ~,58~.25 1,268.75 140.00 Less trade of Canon NP-125 Total ~nvestment The above price includes: ~ 1 year warranty * De].lvery and installation * Free ]Ifetl. me ~nstruettor~al s. ervlce * Starter supplies 3,995.00 - 200.00 ~ 3,795.oo Pa]5. vary time is 2-3 days. Advmnced GRaphic 0.. oyotems, PlI: sn Telephone (61~ ~ ~ ~RP ~N~ FAX COVER SHFET . / ,. / ,, ; /'.,/.-, . TO ........... --~..~:.~--- . ~.-~. !~:_'.(-:..!'::~: ..................................... DATE ..... ,/..:.:. :~,/.../...,/... ; PHONE # ....... FROM ..............: ...................................................................................... TOTAL NUMBER OF PAGES TRANSMITTED ....,: ..... (INCLUDING COVER PAGE). COMMENTS ..................................................................................................................... Sales Fax Number: 612-885-3798 _1 . I I II I II ' I .I p II/I/11/1 CORERS SF-7370 ,SF*-7860 ~-7900 20 C.P.M.. 13 C.P.M. - IO,O00/UO. 14 C.P.U. - r5 C.P.U. 15 O.P.M. - 15,(X~/MO. STATE AND LOCAL GOVERNMENT COPIER Effec~lm Jun~ f4, 1993 LTOP i ~auuF. t PUR~ItASE ~: LToP __.~. ~,; RlgSlTAL I iNS, T&LL/ J NUMR~ D~ON 1-~ 1~ :~ 12 MO. 24 ~O ~ ~. P~C~ ~OVAL .~ _ I0 B~ ~ f~ 8F-7~ ~ ' ~Z0 ~.B1 ~-~ ~.81' ' ~ SF~lIN ~ F~ ~ SF-7~70 1.~1 1,019 ~.~ ~,81 ~4 1~1. GF-~D ~e ~ C~t ~m SF-20~7~ ~ 97 9.12 4.~ 3.m ~.37 2.77 SF~ R~,~ ~to D~ F~ f~ 8F2~27~0~ 1,~ ) 92-~ ~.~ ~.10 .... SF~ 20 Bin ~ ~ / 8~1~ ~ 8F-2~ 2,0~ 2,~ ~.~ 10~.~ 72_37 ~-~ ~.~ 47.~ SF-CMt t ~ M~le (~ ~t ~ ~ ~-~27~ 176 172 t6.1~ 6.~ 6,11 t64.~ 5.~ 4.75 :SFqC11 inr~- C~ (~ ~O f~ SF-~2/~0~ ~ 61 5.7~ 3.~ 2.17 ~-~ 2.76 GF~Cl 1 Pa ~ ~ B~k f~ 8F-~27~ ~ 28 2.62 1.~ '~ ~.~ 2.~ 4.7Sm SF~Vl~ Pla~ ~ fw 8F-~27~ 74 73 6.~ 3.~ 2.~ ~.~ 2]2 4]5 ~F_~ ~e ~t~e ~F~70 141 i~ lZ.~.. ~.~ 4.~1 141.m e.~ - ...................... 1,~ 1,~ ~.~ 52.12 37.11 I~.~ 41.~ SF~IN 20 Bin 8~lm/8~m ~ ~7~ I,~1 1,91~ 179.~ ~.~ ~.~ 1~.~ ~.~ SF~51 ~ Ca~ (2,~ ~h~) ~ ~F~FO Ill l~ 70.~3 3l_ffi ~.81 ~0.~ 28.~ 19.~ ~F~I 1~ P~ C~ f~ ~F~70 71 70 ~.~ 3.~ ~.~ 71.~ 7.~ 4.75, ~F~11" P~ ~ Un~ f~ 8F-7~70 "' 1~ 1~ 9.~ ' 5.~ - 3.~ -- ~.13 3.~ 4.75~ SF ~12 ~ ~ f~ SF~27~ 2~8 ~ 24.~ 13.07. - --9.~ -~ SF~13 . C~ ~,w,~9.it ~ 8F:.~27~ 2~ ~ 24_~ 13.07 9.~ 247.~ 15.~ lg.~0 Letter, to the council Format Meeting of: May 9, 1994 Agenda Section: New Business Originating Department: Police Item: Purchase of New Copy Machine By: Leonard M. Olson i-;.:..~qHTS The Police department operation depends heavily on the capability of making legible accurate copies of reports, duplications for filing, and a method of being able to provide report copies for the public, courts, and other organizations and departments. At the age of four years, the present Toshiba Copier machine in our police offices is in need of replacement. The incident of repairs has gone up substantially and budgeted funds to purchase a new unit are available. The old Canon NP-125 copier presently in the investigations office which is well over nine years ~ld would be traded in and the present records room Toshiba copier would be retired to the investigations office as a minimal use low traffic unit. In any case, involved copy needs will continue to be referred to the main City Hall copier machine. The police department researched mode)s presently available and recommend the SHARP SF-7900 as the unit best suited for the department needs. The Police Department received three (nformal bids from TWIN CITY PHOTOCOPY, ADVANCED GRAPHICS, AND D.C. HEY. Bids were $3725.00, $3795.00, and $4042.00 respectfully. For bidding purposes, the quotes were based upon: 1. Purchase of SHARP SF-7900 Copier 2. Supply Extra Document Feeder 3. Supply storage stand the machine will rest on. 4. One year extended warranty beyond normal 90 day. 5. Trade in old investigations Canon NP-125 Copier RECOMMENDED MOTION: "Move and second to authorize the purchase of one SHARP Model SF-7gO0 Copier machine at the cost of $3725.00 based upon low informal bid by TWIN CZTY PHOTOCOPY Company of Minneapolis, and the trade in of a CANON NP-125 Copier presently in the Investigations office, and that the Mayor and City Manager are authorized to sign a contract for same." CITY COUNCIL LETI~R Meeting of: 5/9/94 AGENDA SECTION: NEW BUSINESS ORIGINA'rING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: M. Winson /Cff/~,0 BY: NO. M.S.A.S. OVERLAY - PROJECTS DATE: 5/2/94 DATE: ~ Staff is requesting authorization to seek bids for the M.S.A.S. overlay work. ~le streets involved are listed below: Proiect Location 9320 Reservoir Blvd. 9321 Arthur St. 9322 40th Ave. N. E. 44th Ave. N. E. Proiect Limits 37th Avenue to 40th Avenne Quincy St. to 151' east of Jackson St. The section of 44th Avenue N.E. was not done with the other work because of the Jackson Pond pipe replacement project. Staff is requesting authorization to seek bids prior to submitting plans to Mn/DOT. The plans will be submitted the week of May 9th. RECOMMENDED MOTION: Move to authorize staff to seek bids for the M.S.A.S. overlay work as listed above. MAW:jb 94-263 COUNCIL ACTION: CITY COUNCIL LE'ITER Meeting of: 5/9/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: FINAL PAYMENT FOR STORM SEWER BY: M. Winson ~~ BY: NO. CATCH BASIN/MANHOLE REPLACEMENT DATE: 5,r2/94 DATE: PROJECT 9403 9,-~ Attached is a Certificate of Completion of work for Municipal Project ~)403, Storm Sewer Catch Basin/Manhole Replacement. The work has been completed in accordance with the plans and specifications and is being certified to the City Council for acceptance and final payment. RECOMMENDED MOTION: Move to accept the work for Municipal Project #9403 and to authorize final payment from fund 602- 49450-4000 to S. W. Lee Cons~xuction of Eden Prairie, Minnesota, in an amount of $5,400.00. MAW:jb 94-262 Attachment COUNCIL ACTION: 30-Apr-94 FINAL PAYMENT STORM SEWER C.B./M.H. REPLACEMENT MUNICIPAL PROJECT 9403 S.W. Lee Construction 16480 Luther Way Eden Prairie, MN 55346 Description Catch Basin / Manhole Replacement Total Bid Completed to Date Minus Withholding Minus Previous Payments Total $5,400.00 $5,400.00 $0.00 $0.00 Total Due $5,400.00 I hereby certify to the City Council of Columbia Heights that I have been in charge of the work required by the above contract; that all work has been done and performed as measured by and in ~ccordan~ce with and pursuant to the terms of said contract.' Mar~ A. Winson, P.E. Reg. No. 18829 I accept the above pa)~ment as final for the work done under this contract. S.W. Lee Consth:f'cti'~n ~ Date: CITY COUNCIL LETIF. R Meetin~ of: 5/9/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AWARD OF SEAL COATING BID BY: M. Winson ~/f~ BY: ' ; NO. PROJECT 9401 ~ DATE: 5/2/94 DATE: On March 21, 1994, the City Council held a Public Hearing for seal coating thc Southwest Quadrant of Columbia Heights. At this Hearing, the City Council authorized staff to proceed with obtaining bids for the project. Three sealed bids were received for the bid opening at 11:00 A.M. on April 28, 1994. The bids are: BIDDER TOTAL BID Bituminous Roadways, Inc. Allied Blacktop, Inc. Astech Corp. $128,981.59 $130,974.50 $142,248.71 The low bidder is Bituminous Roadways, Inc. of Minneapolis, Minnesota, at $128,981.59. The unit prices are approximately 70% of the estimate used at the Public Hearing. Staff recommends that the contract be awarded to the low bidder. RECOMMENDED MOTION: Move to award Project O9401 - 1994 Seal coating Area II (Southwest Quadran0 to Bituminous Roadways, Inc. based on their low, responsible bid of $128,981.59 with funds to be appropriated from Fund g415, Assessable PIR Fund and Fund #212 State Aid Maintenance; and, furthermore, to authorize the Mayor and City Manager to enter into au agreement for the s~le. MAW:jb COUNCIL ACTION: LLI PROPOSAL CITY OF COLUMBIA HEIGHTS, MINNESOTA STREET SEAL COATING AREA II (SOUTHWEST QUADRANT) MUNICIPAL PROJI:;CT #9401 APRIL 5, 1994 BID OPENING THURSDAY, APRIL 28, 1994; 11:00 A.M. Bidders: The undersigned, as bidder, hereby proposes and agrees to enter into a Contract on the form attached hereto with the City of Columbia Heights, Minnesota, to supply all labor, (including payment of prevailing wages as required under Minnesota Statutes 177.41 to 177.44), materials and equipment necessary for the completion of Street Seal Coating Area II (Southwest Quadrant), Municipal Project #9401, within the City of Columbia Heights, all in accordance with the Specifications prepared by the City Engineer, City of Columbia Heights, Minnesota, and in strict accordance therewith, for the following sum: No. Description 1 Sweep streets before seal coating 2 Seal coat M.S.A.S. streets (FA-3 Agg.) 3 Seal coat residential streets (FA-2 Agg.) 4 Sweep streets after seal coating Quantity Unit Unit Price Total 32.0,382 S.Y. $ 97,636 S.Y. $ . 252,746 S.Y. $ . 320,382 S.Y. $ TOTAL BID It is understood that the Owner may accept or reject any Proposal. A certified check or bidder's bond in the amount of: Dollars ($ 5'°~ ) drawn to the order of the City of Columbia Heights, is attached hereto. If this proposal is accepted and r~,-~,,,,, ~ ~ s .~,~ o ~ u-~_,~ ~ _ ~ refuses, fails or neglects to execute the ContraCt and furnish a satisfactory surety bond within ten (10) days of~the date of acceptance of this Proposal, it is understood and agreed that Dollars ($ ..r -o/~ ) --said amount being the same as bid security abovementioned-- will be liquidated damages occasioned by such refusal, failure, or neglect. Thereupon said City of Columbia Heights shall realize upon said bid security and use the proceeds in the payment of said damages. Said certified check will be promptly returned upon completion of the contract documents. This Proposal is submitted after careful study of the Specifications and from a personal knowledge of the conditions at the site, which knowledge was obtained from our own sources of information and not from any official or employee of the City. It is understood and agreed that this Proposal cannot be withdrawn within sixty (60) days after scheduled time for receipt of bids. PROPOSAL FORM PAGE 2 OF 2 The following is a schedule for completion of the wed(. 1. Time required after Contract Documents are completed to start work: days. 2. Time required from commencement to completion (working days only; does not include Saturdays and Sundays): days. Legal name of Person, Firm or CorpOration · (Signature) ' (Print or type name) Phone 72.. / Legal Residence UST OF SUBCONTRACTORS Bidders must list subcontractors tentatively scheduled to work on this project. All changes must be submitted to the City Engineer. BIDDER'S REFERENCES NAME TELEPHONE NO. CITY COUNCIL LETrER Meeting of: 5/9/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS t X ITEM: ESTABLISH DATE FOR PUBIC HEARING BY: M. Winson ~/$~/ BY: NO. 44TH AVENUE SIDEWALK, TYLER PLACEt-~ / DATE: 5,/3/94 DATE: TO RESERVOIR BLVD. ~'~o Staff has been gathering input with regard to the installation of a sidewalk on the north side of 44th Avenue from Tyler Place to McLeod Street based on a petition received in the Fall of 1993. It would be appropriate; to set a Public Hearing to receive comments from the residents affected. Staff has expanded the area of the project to Reservoir BoUlevard. RECOMMENDED MOTION: Move to establish a Public Hearing for May 23, 1994, at 7:00 P.M. in the City Council Chambers for sidewalk installation on 44th Avenue from Tyler Place to Reservoir Boulevard. MAW:jb 94 -265 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Public Works Department TO: PATRICK HENTGES CITY MANAGER MARK A. WINSON ~O PUBLIC WORKS DIRECTOR/CITY ENGINEER FROM: SUBJECT: DATE: 44TH AVENUE SIDEWALK MARCH 22, 1994 A petition was received last fall for the installation of a sidewalk on 44th Avenue between Tyler and McCleod. This issue was previously addressed in 1991. At that time the City's consultant, Strgar-Roscoe-Fausch, Inc., recommended that the sidewalk be installed on the north side. A survey in 1991 resulted in less than 50% of the properties in favor of a sidewalk and the project was dropped. In February 1994, staff sent out a survey again, based on the new petition. Attached is a graphic representation of the response. Of the returned surveys, 23 of 62 properties were in favor, 20 were against and 19 either did not respond or provided a comment only with no preference given. It should be noted that on the north side, where the sidewalk would be installed, the responses were 9 in favor, 12 against and 8 did not respond. I suggest that this issue be presented to the Council at a work session in order to provide staff with further direction, due to the mixed response by the residents. MAW:jb 94-169 Attachment 0 0 CITY COUNCIL LETI~R Meeting of: 5/9/94 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9A e PUBLIC WORKS ITEM: ESTABLISH A PUBLIC HEARING TO BY: M. Winson BY: ~ .... NO. CONSIDER ALLEY LIGHTING ~'~ ~ DATE: 5/5/94 DATE: Please establish a Public Hearing for formal consideration of an alley mid-block light as requested by petition. The alley is located between Madison Street and Monroe Street from 42nd Awmue to 43rd Avenue. The light would be placed on an existing pole between 4227 and 4233 Madison Street. The light would cover ~a~ assessment from 150 feet north and south of the light pole. There will be fifteen parcels included in the assessment. Of these fifteen parcels, twelve property owners signed the petition in favor of installing the alley light. RECOMMENDED MOTION: Move to establish June 13, 1994, 7:00 P.M. as a Public Hearing for consideration of alley lighting between Madison Street and Monroe Street from 42nd Avenue to 43rd Avenue:. MAW:jb 94-284 COUNCIL ACTION: We the undersigned petition the City Council of Columbia Heights to install one 100 watt HPS street lightin the alley. The light will be installed on the pole between 4227 and 4233 Madison St. N.E. We understand that we will be assessed annually for the light. For a 40' wide lot, the current cost is approximately $11.00_per l~.r,.o~er year. This cost will increase with increases in the electric ~ ~ ~ ' ~ :~ · ;" ~ DO NOT i',~AY ~' 199~ INSTALL INSTALL NAME ADDRESS LIGHT LIGHT Jerry Szurek 4233 MADISON ,ST. N.E. MINNEAPOLIS, MINNESOTA 55421 Mayor Donald J. Murzyn, Jr. Counciimembers Sean T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges August 16, 1993 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mr. Jerry S zurek 4233 Madison St. N. E. Columbia Heights, MN 55421 Dear Mr. Szurek: Enclosed is a petition and cost estimate for 'the proposed alley light. At least 50% of the property owners must sign in favor of the alley light and assessment. The properties within 150' of the proposed light location are involved in the assessment. These properties are listed below and marked on the enclosed map. 4217 Madison St. N.E. 4218 Monroe St. N.E. 4221 Madison St. N.E. 4222 Monroe St. N.E. 4225 Madison St. N.E. 4230 Monroe St. N.E. 4227 Madison St. N.E. 4232 Monroe St. N.E. 4233 Madison St. N.E. 4236 Monroe St. N.E. 4237 Madison St. N.E. 4240 Monroe St. N.E. 4243 Madison St. N.E. 4244 Monroe St. N. E. 4247 Madison St. N.E. The completed petition should be submitted to the City Manager for the address listed below: City Council action at Mr. Patrick Hentges City Manager 590 40th Ave. N. E. Columbia Heights, MN 55421 If you have any questions, please contact me at 782-2883. Sincerely, Assistant City Engineer KKY:jb 93-515 "SERVICE IS OUR BUSINESS" EQUAL OPPC,RTUNITY EMPLOYER I$ . '$$~9 TO CITY COUNCIL MAY 9, 1994 *Signed Waiver Form Accompanied Application APPROVED BY BUILDING OFFICIAL II II II II II II U I I II II II II II II 1994 LICENSE AGENDA CONTRACTORS LICENSED AT *Larson Plumbing · *ttarsh Heating & Air *Security Fence & Const. *Vera Construction, Inc. *Vohnoutka Roofing *Northern Asphalt Const. *Northland Hechanical Cont. *Watson-Forsberg Co. 3095 - 162nd Ln. N.U. 6248 Lakeland Ave. N. 4831Washlngton St. 2616 Victory Dr., 8541Flylng Cloud Dr. 11064 Raddlson Rd. NE. 2900 Nevada Ave. N. 1433 Utica Ave. S. FEES $ 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 POLICE DEPT. II II TAXICAB DRIVERS *John Hichael Hadden *Christopher Lyle Putnam 5625 33rd Ave. S. 11152 ~. River Rd. 20.00 20.00 POLICE DEPT. TAXICAB VEHICLE *Town Taxi 1 taxicab vehicle #124 75.00 1988 Ford LTD Crn.Vict. License #263-GZV f',' he c k H :i. s 't:o r¥ F'LJI'--ID ;" ...... '" I .l=.l..,.-d-: F:' I..J I"1 D DE:SC R I Pl' 3. [. ,"-I .1. (> 1 GE FFZ F;-'.A L. 4].5 CAPITAl... IMF'I:;:OVE:ME:H'¥ --- F'IF< 884 I N S U F;..' A N C:li'~ 885 ESCF;.:OW I 0 I ,.-,,... ,--,L.I... F:'t..Ii'II';'-E:; 448.44 7,420 ,. 38 .1., 986.40 1.6 ,, <)0 .-~75, .., ?z.. 2:1. BANK RIECAF' :: BAbl I-.'{I'h'-':; M iE If:AN I< [::HE:C'-K I big ACCOLJNT TOTAL ALI.. BAI-II<:i.:; I) I SB LJ F;.'.~i.-',EE r, IEit, I']"S BRC F.'[I"-IANCIAL.. ,:~ {-.':'..II::.FI 0'-:'5/05/94 .1..1.: .1. C'. h e c I,-'. H :i. s t o r';,, 5/9/94 COLN[~.':IL. L..IST C::i]I'Y OF:' COL. UMB]]A I--IE;IGHTS GL.. 5401R.-..V04..1. 0 I::'AGEi; .1. BAIq K VL:.],IDCiF~ C-H I.::':C I< I-iUM BIEIR AMO... I-IT AAI:~:F:' AMEi:F;: I C. AI-I WA'TI!-::F~ WC~R I<S ASS Blii:I...I...BOY CORF:'ORAI'IObl BI...IR'¥ 01'-I/BI;.' AI'-ID T F:' R I C I< E:/-'.'ii;l'E V E: F I...I I... K Iii: R S 0 Iq / L:.': V I.':.: L.. Y I'-I [3F;: :l: C';C':iS""COOF'EF~: & C:O OOHIqSCJlq BF;.'OS. I... ZCll...IC)I~: CO, I'-'-'. :[ I-,,I.., I'.,HL)I:' ' / v [:.1:,,~--~ I<l. Jlii:T'Hlii:F~ D ]: ST. C.-CI. I... & /.. L..AI,,JN I"IOWII"-IG MAIIq'TE: I... A I'-I G Iii: / I'-h'% I'K:.'- Y M A XIzlE:L..L./PIE:I...V A - 'r . . --""1"'1'" .-x .,..~. ,, I'l.i. Hl-ll::..::,...l~-., ~--,-~U (.'.-/(3 M.Y A. I"IC) OF~E/SAF;.'AH M 0 LJ S .'-3 Iii: A U X / 1" E: R IR Y I-I Si: F' I-IC)F~TH E;TAR BA:Slii;BAI._L. I'" '" I I""'"" ~[ S c:l-I'~ ~c'' "I"1... ~,) I ~".'~ ~..~... I~1~..~ F:'E:TTY CASH - GAF~Y E':F(AAI"E~. F:'ETTY CASH - KARE]"-I I"IOEL..I... F:'lii:l"l"YCASH .... JAI'I:I:C;E MCGHI!F. .... ,,', c-;' !,~c:; C:O/Fi:D F:'H.LI...L1F' .:~ ~"' F:'I:~.'. ]: C)R W ]: l',lli[ QI..JAL..II'Y WINE: & SF:'II:~I-I',S I...I S WES1" C:C)I'IMUI':I:I: CAT ]: OI"-IS U FI I V E: I":.'..f.'i; 11' Y 0 F:' I"11 FII',I E:,C.i; C) T A I...IF~ B AI-I Vlii:I"-I'TU F~Ii~.S V C) Iii: I... S / J 0 E: WR :[ ST 0 C'. F,,' A 1" A F:' S C: M ANOKA CC)I. JI"-ITY SOCIAL Slii:RV I)CA Il'lC:. F- I F.'ST COMMI...IIq I 'I"Y C. RI.:::D I'¥ I...I GF~Ei:AT WE:ST LIFE: & AI,II"-IL.IIT I C':MA I:q!!:l" :[ RI::.:MI!!:I"-IT 'I"F:.:I. JE;1- 45 K R A t..J S - A FI D E R S 0 FI I"1 ]: C I(li:~ L..S Cil,I, T F~ U S Tl!:.:li~. / O I"11"-I STATE F~EI']:F::E:I"IEI'IT SYSI" NOR'T'HI!"'ASI' STAI'-IS BANI< F:'AYF~OI..L.. AC:COL.INT I" I::. F, ~-~ F:'E]:~.'.A - DE:F:' I I',IED COI'ITF:: I BLrl' F'lii:l:~A- F :1:1:~1.:.': I:qi-]l...:l:lEF' F:'lii]:;:.A L..IFE: I N.SI. JRAf-.I[.".E: F:'C)I... ]: (:.':Iii: I:;.:li-]l... ]: Iii]:' F:'I:~.'.U!)E]'--IT I AL. L. I F:'E I FISURANC 46916 264. O0 469 :L 7 150 ,, O0 4..., z .I. ,.~ 8, ,.~ '~ .-~. 46 469 .1. 9 40.00 46920 40.00 4692 .1. 20. O0 46922 9 ~,'"'-' :1.9 :16:;',:o :3 948 13 46924 20.00 ,-e:, ;~ ,:. ,. 1. :3,479 ,, 70 46926 112 ,, 50 46927 18 ,, O0 465;'28 20.00 ,~ ...... 7o O0 465;'30 20 ,, O0 ::l-o F',.~ .I. .1. 2 ,, ,";0 --,,..., .... ,: ..... , .. ~ .~... 76 46933 .1..,, ',.SO() ,, 00 46934 720 ,, 00 46936 67.69 ~.' Z., 0 "-T "? Z. .h.. ~ .... .1.71. ......... 46938 :3,558.72 4,.':':,939 .1. :, 27:.3 ,, 70 46940 357.62 4694 .1. 2., 002.. 39 46942 .1.00.00 46943 .1. 50 .. ()0 .1. J. ~ ...... 46944 '' > 4694 !.:5 .t ,..1.. 9'7 465; ,. ,<. 902.40 46953 ..':501. O0 46954 .1. , 884.96 a, .':, ..... 740 46956 4,742.00 ~.~z .... ", '= [3:.39 17 46'~ ~ o 8,665.64 46959 350. O0 46960 717.50 4696.1. 32,990.07 46962 102,4,:.,. 99 46963 .1. 7 :, 570. 46?64 ,z,,-.'.~ 4/:':?/', '=, ':~ z ,", 46966 174. O0 46967 :.:'597.47 z ,-; z ,-, 803 41.. 4,..) ';' :.),.":, Cl"se c k History 5/9/94 COLII'-IC I I._ I... I s'r CITY OF: COI...UMBIA HEZGH'¥S GL. 540F;.'.-'VO4.10 F:'AGE: 2. B AI'-.I K VENDOR CI--II::..., K N LIMBE]:~: AMC)UFI1' BAIq K C'-1-41EC I< .1: I'--IG ACC'.OIJN T RAI'ISDIEL. L. SCHOI...AF;.'.SHIF' FUN STATE CAF'ITOL CREDIT UI'-I]: LINI ON 49 UI'..I .T. TED WAY ATOM AU'f'C)MCYf'IVE F;.'IEF:I.I:I]:SI-t Tli-.-.C'.I-~ BE:LI...BOY CC)RF'ORAI'I .ON BENSOIq/MAF;,'Y BE:F;.:GFORD I'RLJCKII"IG BOYD I"IOUSEF~ CANDY 8,. TC]BA [:.'.' FIORZE:MF'A/BEI'TY C'.OL. UMB ]: A HE ]:GHTS I []:[] M F:'IJ 1' El:;.' [].'O R P DELf.-.-.GAF~D TOOL CO. GR]:C:.iGS-'CC)OF:'E:R & CO HAI',ISON/MIL..DI:~IED E JOFIhlSC)N BROS, LI[-:!UOR C[] I(UIETI'4EF;: D I ST, CO ,, MAD I SOhl/L.[]U I SE A MADY ' S M C C':I... A N A H A I'--I/L A URE:I"I ME:ADOWCROF'I'/AR-I' MED]:C:[IqE~. I_AI(IE TOLJF;;E) MiETROPOLITAN WASTE COI'-ITR F:'ARTS F:'L. US PE:T'TY CASFI -" GARY BRAATE F'IETTY CASI'4-- JAN]:CIE MCGHE PHII...LIPS & Ei;ONS CO/E:D I::'1:~ :[ OR W I I".IE~. [;)LIAI...ITY WINE: & SP]:RITS S C H M I D 1' / R I C H A R D SEI'4 :I:[]F~ F:UND-"KAF;:EN MOE]_LE Si;I<OWRONEE K/JOHN STAF~ 'rF(I }}}:Ul'-Ili-] STATEi: BOARD OF EL..E!:C-FR]:C]: S'T'E:I'-tC :[ LS & MAF;,' K I NG F:'RODU W:[hIE: PIERCHANI'S WF,.:O B El_/L. 1-.-:~--, AAA/PR]:ORITY VIDEO INC AL..IEXAI'--IDE]:;..' & AI...IEXAhlDIEI.-( :, ALL CITY EL..EVAI'OR INC 46969 4(.) . 00 46970 945.00 4697:1. 540. O0 46972 1 .... :. 00 46974 15.00 ¢.:~6;-' "'"""=, .., 297.3.1. 46976 .1. C', ,:.,.~o. 3:1. 46977 10. OO 46978 620.40 46979 343.70 46980 74.00 46981. ,::-, 088.69 46 ? o~:. 88..1. 3 4- ::) ';- ~.9 ..~ 6.1. ,..., '= '""/ 46984 ,:', .1. :, .... '72 46985 9.00 46986 I ,982.20 46987 185.00 46988 '60.00 46989 .I .... .1. 1.2.85 46990 2.30 .. 00 4699 .1. 52.50 46992 14.00 ¢-, ::) '.~ -z ,.) 21.1.. "-:,......':~ 46994 ,.:.7. ~:.0 46995 3,003.00 46996 4..,, 6,)7.00 4-6997 ..... ,~ .... 00 46998 7 ~ 254.3]. r. ' :~'""" '" ':' 99 :]6 -~ ';- -z ~-0,.) .. 47000 22.3 4700.1. 46 . .1..1. 470..,:. c;, .1.67 .1.9 47003 .1., 001.88 47004 .1. , 707.65 47005 200.00 47006 4~, 07 47007 170.00 47008 200.00 47009 80.30 47010 .1. ,:. ,. 00 470.1..1. ]., .1.7.1.. 40 470 .1. 2 748.00 470 .1. 3 .1. 8.00 47C,.1. 5 .1. 56.76 47r~.16 .... 80 470.1. 7 .1. 50.00 BI:;:(3 F'.I:I'IAI:IC'..1: Al... SYSTEJ'I ,") ':: --',"", ,:~ /o,-. ....... ;'q .1..1. :: .1. Check Hi:story 5/9/94 COLJI',iCII_ I...1:ST CI'T'Y OF CC]LLJMBIA HIEIGH'f'S GL. bqOR-'VO4.1.0 F:'A[';E: 3 BAI'I K V E:. MI)Or'.. CHE:C K NUMBE:R AMOUNT BAI'--I K CHIEC'. 1,'..'I; I,IG AC:CC]IUIq'f' APIIER.1;CAhl AGr. EI,ICY INC Al"llii:l~ I CAI,IB I I,IDIEF;,'Y -AME:RIC:AN LINEN SUF'PLY C::O AME:R :I:CAN I-hq'f'L S'rAI-IDAF;:D :1: Al,IC) 14¢'., C:C)LJblTY L I BF;:.ARY A'f' & 'r .ALITOMO-i' I VI:i: REF' I I',1.1: SH TEC::H BA KEF;: & TAYI...CtR BAUEi;f;.: BUI[..T TIRE & BATTE B ITUM INCIUS I-,,t.)~-.~DW~..~'r -.-:.~, Il:lC'. BF;..' I GTON SAI,IDBL. AS"i' .1: r,IC-) BF;,'O DAF;:T Bt:;.:OWN/,SIEA hi C;A'rC;C) F"AF;.:TS SIEF;:V l C. IE C': I"1 E: M S E: A I:;-: C: H CI'~IEI::X31q:f:E: POWI.EFk' li:QtJ:[F'MIEI'IT C.1: T Y C)F' COi...I. JMB.1: A HE: ]: GI"I'¥ S C L. A F;:. K F:' 00 D S Iii: R V I C Iii: :r. I-.I C C':OCA-COL. A BC)TTL. IN[-; Pti COL. LJMB I A t.Jl'-I I ME]:;,"S ['f'Y F:'F;.:IES COF:F:'C)I,IE:r--FF TEC':HNOL. OC:iY II-,lC.: t, .. Id- I-.,l:.o.:::.~-.~.1. F;-: & F:f:!l 'l'F:'l"ll!i]qT CON'T.1:I'-.Ilii:NTAI... SAFETY IEQUI P COF:'Y E(;,H.J I F:'MEI'-I'f' II,lC I::, E: I--IEY COMF",qNY DALC':CI 'l.~. I I '-I'~ .'(, ~--~ v E:. o~,, ,.... , S H 0 F:' DAV I li.::S WATIEI";,' IE(;,.U.11F:" C:C:I .. I.'-'EI M C: [) FIF;.:ST C-AI...L F'-C]IIR HE:LF' I::'l..lii:X COMF:'EI',ISATIOI'I: Il'lC GAF;,'IEL :1: C K STIEIFI_ CC) C')EI"IU I NIE F:'AF;.:T,3/I'IAF'A AUTO G E F;-: H C)I... D T / J A Flli'.-. S E G E: S-I' E:TI',IIE F;.: E:ORF:'ORAT 101'1 G .111_L..I. jI'ID E]q'f'IEF;,'F:'F~..1~ SIE?.'. GOODII"I CO. GC~F:'HIEF;-: ST'ATE: OI'IIE""C'.AI...L II"l (::F,,E:.~-.~ I E.I", ~-%IUI,.A CI'ITY. HLIMAhl G R OL I El;.: li.'-.DIJCA T I OI"-IAI... COF;.: P I"IAhlCE: COMPAI'IIES H. IE I GH TS I.EI_I.:'--C'f'F;.: I C I NC .. I hlI)USTI:;,'.1: AL I)OOR C:O I I'IC I l:l,"3'f'Y F:'F,'. ]~ I"-ITS .1: F:'C: F'R I I',IT I I'lC'.'i · 'TFq"II"-ISCjI"-I ..... F'AF:'I.:.:F;,: .~.~" SLII::'F:'LY C.. K MA F-'.T 470:1.8 ].6.00 470.1.9 ':'"'"" ,.~/-.,..1.6 4702.".0 .1.18.85 :'170 ~:. '1. 1.9 00 47022 302..1. 5 47023 13,,99 47024 6,.:.. 70 47025 2,484.20 47026 89.58 :~,' .)~:. / :1.41. 47 "-~ ~': . 00 47028 .1., ,: ..... 4';;' 029 .1. 5 .. 45 47030 85. O0 4 ';;' 0 :.5 .1. 267 .. 96 47033 .1., 8.1.0. 47034 55. 4';2'-'.):.'.'; 5 34. :3 .1. 47036 165. O0 470:.37 244 .... y 45' 038 .... '. y,:. 2:0 470:.39 .1. 2.1.. '78 47040 3¢::: '" ..... ,, 4704.1. 178 ,, 92 47042 .1. 54..1.1 47043 340.9 .1. 47C, 44 .1. ':2'2.53 47045 .1..1..1. ,, 84 47046 35.44 47047 ,- 0 ,, 00 47048 225.00 4704:2 57 ,, -'.').1. 47050 1..,':. 7:1. 4705.1. .1.2'.5.00 47052 :1.5.22 4705:.3 89 ,--,z 47054 233.69 .. .... ~= ,: q- / 0 ,) ,., .1. 2:.5." '= 47056 664. :1.9 4/0.,7 .1.96 ,, 90 .~,- v,.,o .1. 18 87 4/0,.,;- 515.44 47060 162.69 4706 .1. .1. 00.89 47062 59.67 47063 200...,'"" :" 47064 85.97 Bl:;:r; I:--II,l(-'JHC.[~-.-d... SYS'H.'-:-M 05/05/94 1.1. ~ i Check Histc, ry 5/9/94 COUNCIl_ L. IST CITY OF COI...I. JME~];A I"tEIGHT`(!] (3L. 540R-V04..1.0 F:'AGE 4 B A t,I I< V E I',1D 0 R C,l'lr.:.C K hlUMBER AMOLJI',IT BAt--I K CI--ili~C': K I I'.IG ACC':-OUI,.IT KII' Al,II) KABOOI)L.E] I...AC:AI... EQU IF:'r'llii],.IT I NC L. A (]-:i E R Q U I S T C 0 R F'. I...EAGI...II~.] 01:- MIq HI..JMAN RIGHT LEE]::' BROS, I...OTUS DEVEL. OF:'MEI'-IT C';ORP. L. YI"-II',I PEAVEY CO MAC QUlii]ii]'~ I:T. QIJIPMlii]'~T' CO. MAHB F:'UBI... I SFI I I".l(]ii, I I"IC MASYS C'- 0 F;,'P. MECC:A SF'ORTSWli!]AR I II::.L....-~.~ MEI',IAF::ii)S CASHWAY L. UMBE]:;,' M ]E .[)WI!~.S'I" BI. JS I I"-iESS F'F(OI)I. JCT' M I I)WEST RAii) I A]'OF:-'. M II'--IAF~ I::'ORD M I I',1 i',l E c'.-i A S C'- C.) M I I',Ir, IL-ZSOTA UC FLJt-lii) M I Fb'~CL. lii~ F~I!..-.CRli-]AT 101'-I Mi',I CEI...L. UI..AF;.'. Ot, lE I'11'-I COI...II.,IC ;[ L 01'.1 FCII. JI--.IDAT' I Ot,I Mr, I I)EF:'T OF' F'I. JBL. IC SAF:'Ey1'¥ I'--tI!!]...S Rlii;YI--IOL..DS SAI...ES 0 ×}).'R I I)G E COMMI..Jbl I CAI' I ObIS I::'liiyl"T¥ CASH .... I~.:EBE(7,CA LOA PI-T"ffS I C I Al, tS ii)ES K REFERE]-,IC..' I::'I...UI..II<Eyl"T ' S, I NC: I-~:AI::'ID C-;F:~AF:'HICS & MAII....T. NO; RIGS Ar,Ill) SQUADS R I ME/MAR K AI. JCT z ONIZIER I:;..']ITZ CAMERA [:ENTEF:.'. F:,'O.SE D A. LI!~. C, HI-Z V I::.'. I..J !) 01... P H / M I KAEL. SAI._EM F:'RESS SEL..E~CT PRC)DUC]'S COMPANY SENTF~Y C 0 MMI. JI',I I C,A T I C)I,.IS S I I',IC'-I... A I R / S LI Z. A t,l N E SF;-'.Ii~.CO I._.f--~ ..-~ SLJI'--I EL. EX]TRIC CORF' 47065 ,1.20.00 47066 1,099.87 ) £: £:~ 4 7()67 E ......... 4~ .)6c3 80.3}' 47069 73.32 47070 ':'"'"'" ,.:,.,.:.,.:,. 43 4707]. 86. ~:, ~0 47072 ,:.8,1.. 34 47073 4~.~-". 9 ':", 47074 82,1.. 78 470 .... ,1. 0,302. ,1. 8 47076 172.00 47077 167.0,1. 47C, 78 ,1. 9.00 47(])79 18.00 47080 x..::,~:. 51 "' ")"~ 47081 7.80 47082 2,1.. 84 47084 69.50 47085 ") ": ;~ ,.. ~., ~..,. 07 47086 ]., ~, .... ~,,-~. 44 47087 ,1. 5.87 4'70'-'-~':~ ..... .-, ......... 36 '~,') 47089 90.00 47090 126.94 4709'1. 2 703 68 4709'2 97.98 47093 455.00 47094 44. 47095 ,1.3.90 47096 32-3.34 47097 60.7]. 47098 ,1. 24.80 47099 ~. 1.86 47,1. 00 500.00 4x .I.C I 33.49 :17,1. 0,.:. 48.3,1. 47.1.03 ~ '-' s, 4'7'1.04 2.39.00 47:L05 36. '1.0 47 .1. 06 '790.00 47'1. 07 80.00 47 .1. 08 60, O0 4'7:1. ()cF' 59.40 47.1..1. 0 .1. ''= :" 4 ,' J. J..I. ..,/'z/ ?:'1- C;OI.JI"-ICIL L.[of B A N K VIE I',1 }[) [3 R CHEZC K NI..JMB[-i:F;: BANI< CHIECKII'-IC; AC:C[]UN'r SUNBUF;.'.S-['--L. EI:i: CHEMICALS SUF:'IER ZC)R F'F~ C~ Dt..IC'.T S O"l""l' E R / I:;.'.0 S S SYSTFMS SUF:"F:'LY .'1:.1'-.1(2,, TAREiEi=1' SI'ORE:S--ACCI'S F;.'.EC 'fT'JOHAS PUBI...]:SH ING CO. 'l"[]l,,Jl:l & COUNTRY OF'F:'I[]:E CL.. T'F;,'ACY F:'I-';,' Z I',t'1- I I"IG TRAI',ISP[:]RT WHITE - GMC U S WIEST CIEI...I...UI...AF;; t..I :ii:.; WiES-I' COMMUN I CAT IONS t. Jl'.l I V [:.il::' M I I'-II"-I---AU]D I 0 V ]: SI..JA V AI',I---' 0-" L.. I -I' E V Ii!: I:;-: I'1 Ii!: Iii: R VOSS L. I GFIT I I"-IG WAGIEF;: ' S """ 1 I-~t... W :1: A F;..']D/'B I L.L.. 47:1. :1.2: 47113 47114 47:1.:1.'..=, 47:1. :1.6 47:1..1.7 q / J. 18 47.1. :1.:? 47:1. 20 47:1.21 47122 47.1.23 Z.I -)' ' 47 J. ,.: .... -,r / .L ~:. 4 ? 1 "; C :E'f'Y OF' []C]I...UMB I A HIE ]: GHTS C:iL. 540R--V04, :LO PAGE: 5 AH[]Ui',IT 1.1.7.99 76.68 :1. O0.00 270.74 80.82 .c:. ~ ~ ~' ~: 25,17 ~ 7 Z...:./ 248.87 44 "':: 52.6:1. 123.43 9 ~: 00 37 ?", :, 592 ,, 2.1. *** CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PAT HENTGES, CITY MANAGER MAY 5, 1994 CITY MANAGER'S REPORT FOR MAY 9, 1994, CITY COUNCIL MEETING 1) OPERATIONAL REPORTS Attached are operational reports from various Department Heads indicating significant items undertaken or accomplished for the month of February. 2) SOLID WASTE REPORT See attached Solid Waste Report for March, 1994. 3) QUEEN'S FLOAT REPAIRS The overall cost for the repairs was $1,148.96 as opposed to the original estimate of $1,124.93. The repairs not only included the installation of the two axle support system, but corrected a number of discovered problems with poor welds holding the frame to the tongue and axle supports. Mark Winson reported that the Queen's Float Committee is quite satisfied with the repairs. 4) TYLER ALLEY CLOSURE The Police Department is recommending that the east-west alleyway in the 4600 block connecting Central Avenue to Tyler Street be opened for regular traffic. As Council recalls, this alleyway was closed temporarily during the summer to provide a play area and basketball court for the many youth in the area. The Police recommend that the alley remain open year round, not only because the basketball set up has been damaged, and there is no interest in replacing it privately, but the annual alley closure has posed some problems with late night loitering and access to the rear of the commercial properties. I've referred this matter to the Traffic Commission, to determine if there's any actual interest in vacating the public ownership of the alley, as the alleyway appears to primarily service local foot traffic and deliveries. 5) LOAD RESTRICTIONS ON MUNICIPAL STREETS Be advised that load restrictions on Columbia Heights municipal streets will end Wednesday, May 4th. 6) ANNUAL CITY AUCTION Enclosed please find a report from Captain Olson regarding annual city auction. Considering that the amount of goods to be auctioned was somewhat lower than other years, the City had a relatively good turnout. Sgt. Dick Schmidt should be commended for another good effort with the City auction. 7) SOLID WASTE CHARGE APPEAL Linda Magee and Bill Elrite presented case for appeal to Anoka County related to the solid waste management charges to local governmental units. We are awaiting final results, but we can expect a reduction of nearly 40% of the total $12,000 assessments. City parcels such as the parking ramps may be eliminated all together. 8) OUTSIDE AGENCY REPORTS Please find copies of various reports and correspondence submitted by outside agencies as follows: ao Anoka County Association of Realtors Report on Home Sales. It appears Columbia Heights' first quarter, 1994, home sales parallel to that of other communities. It is encouraging to see that ours reached at medium sale prices is rising at a rate that is consistent with other cities. bo SRA Proposed Budget and Annual Financial Report. The Suburban Rate Authority proposes to increase the membership votes from $375 to $400 per vote or $1,600 in the case of Columbia Heights. Councilmember Nawrocki serves on the Board and could answer any questions concerning the proposed budget and financial statement. Co MWCC Cost Allocation. The City will receive a $34,489 credit from the estimated 1993 charges. do First Bank's Community Responsibility Report. Please note the absence of any direct Columbia Heights project. It appears we need as a community to do better program/project fund raising effort with the First Bank. e. Notice Upon Bounty for Destruction of Pocket Gophers - I kid you not. Notice on Availability of Foundation Directory. Be advised that the HRA has a large publication concerning the availability of grants from foundations. 9) FOLLOW UP ON COUNCIL REQUESTS. You recently received follow up responses to the following City Council inquiries or requests: Refuse/Recycling Administrative Charges Jonak front yard screening Status of various property complaints Ledger showing the origination of funds to City's Capital Improvement-Building Fund, and Capital Improvement-Park Fund 10) FOLLOW UP ON SECTION 8/CITY RENTAL LICENSING CONFLICT Councilmember Ruettimann noted that the City previously discussed with HUD the authority for the City to require that Section 8 units be required to have a City license prior to occupancy. Enclosed please find information from HRA meetings and Metro HRA regarding that issue. As the correspondence reveals, Metro HRA seems to went on record to support the City's ability to require a rental license prior to occupancy of a Section 8 tenant. Metro HRA still stands in support of the City's rental licensing authority. However, that question was recently posed to HUD through a complaint originated in Columbia Heights. HUD has taken a position contrary to that of the Metro HRA and other local jurisdictions. Metro HRA has requested that HUD re-examined their position outlined in the most recent correspondence. I am closely monitoring this and other Section 8 issues, and will keep your apprised of new developments. 11) CHARTER AMENDMENT ON BOND ISSUANCE Enclosed please find a proposed charter amendment regarding issuance of municipal bonds and debt on the part of the City. As you will recall, this item originated last June when the City ran into some procedural publication requirements on the issuance of the refunding bonds. As you will recall, I discussed this matter previously with the City Council, but will oblige your request and refer the matter to a work session for further explanation. The Referendum and Recall ordinance which was inadvertently placed on last week's preliminary agenda continues to be under further discussion and study by the Charter Commission. 12) HOME OCCUPATION ORDINANCE Enclosed please find a proposed ordinance by the Planning Commission regarding home occupations. I will refer this item to work session for review and study. 13) SHEFFIELD H.O.M.E. GRANT APPLICATION Attached please find correspondence from Anoka County regarding a staff recommendation to fund the City's H.O.M.E. grant application. The County Board will make a final decision on the matter at their May llth or May 24th meeting. The $120,000 grant application will be used to convert three duplex buildings to single family dwellings in the Sheffield neighborhood. These three duplexes are located on sites off of the target block. Upon the final notification, City staff will prepare an implementation plan and budget for the City Council and HRA approval. cb 94/49 CITY OF COLUMBIA HEIGHTS DATE: MAY 2, 1994 TO: FROM: RE: PATRICK HENTGES CITY MANAGER WILLIAM ELRITE ~-~ FINANCE DIRECTOR' OPERATIONAL REPORT APRIL 1994 DEPARTMENTAL GOALS: 1993AUDIT The 1993 audit has been completed. The document is in the final assembly stages and distribution to the City Council and staff is anticipated in approximately two weeks. 1995 BUDGET The revision of the format of the 1995 budget document is in the final draft stages. With a great deal of input and direction from the City Manager, significant improvements have been made to the budget document. The new budget documents provide all of the necessary detailed information from the prior tbrmat along with significant improvements in the layout and increased narrative summary information. From reviewing the final draft, it appears that we have a much more useable document and a document that should be much easier for the general public to understand. WE:dn 9405041 CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: PATRICK HENTGES CITY MANAGER MARK A. WINSON /S///~ PUBLIC WORKS DIRECTOR/CITY ENGINEER SUBJECT: OPERATIONAL REPORT - APRIL 1994 DATE: MAY 2, 1994 SIGNIFICANT ACCOMPLISHMENTS General Responded to 96 Gopher State One-Call requests. Interviewed for Maintenance I position. Spring banners were hung in downtown area. Properties at 4600-02, 4606-08, and 4612-14 Pierce St. were secured. Tornado Awareness Training MSC. Public Works changed from radio pagers to digital pagers for notification of off-duty emergencies. By order of the Police, boarded up 3909 Polk St. Private hazardous trees were marked at 3976 Van Buren. City Auction was held 4/23/94. Downspouts were extended at 4521 Taylor in Sheffield to abate the flooding situation at 4513 Taylor. Attended Safety Loss Control Workshop. Attended Local 49 and MAMA Motivational and Communication meeting. Sewer & Water Repaired water break at 4657 Taylor. Attended Annual Water School sponsored by the State of Minnesota. Repaired water break at 212 42nd Ave. Sewer & water service was disconnected at 3854 Tyler. Painted inside of Sullivan Lift Station. Installed riprap around storm outlets at Hart Lake and Sullivan Lake. Filled cesspool at 4235 Washington. Pressure washed one-half of MSC. Repaired ouffall at LaBelle Pond. Operational Report - April May 2, 1994 Page 2 Cleaned catch basins City-wide. Flushed fire hydrants east of Central Ave. Pumped storm water from Highland Lake to Clover Pond. due to potential flooding from heavy rains. Parks Planted a tree at Mathairc Park for Arbor Day Celebration. Installed softball base location rods. Raked Wargo Court. Painted playground equipment. Boarded up 4612 Pierce St. by order of the Police. Picked litter and emptied trash as required. Prepared softball field$ for usc as required. Replaced basketball nets City-wide. Repaired scoreboard at Huset #5. Installed outfield fence at Huset #5. Streets Pothole patching as required City-wide. Hauled street sweepings to Gallaghers. Picked up sand barrels. Finished sweeping streets second round April 8. Repaired plow damage to boulevards. Covered salt/sand stock pile. Cleaned cold storage garage for City Auction. Trimmed trees at Sullivan Lake that were destructing the path lighting. Repaired traffic barrier at 43rd & McLeod. Constructed a storage box for the parade committee. Finished sweeping streets second time. Cleaned up Huset parking lots that had been used for snow storage. Engineering Prepared 1994 budget. Continued work on several projects as follows: Sealcoat of SW Quadrant LaBelle Park East Bank project Operational Report - April May 2, 1994 Page 3 Storm sewer, west of 5th St. from 37th-38th Avenues. Mill Street project 38th and 39th Avenue project from University Avenue Service Rd to Jefferson St. 1994 Miscellaneous Concrete 1994 Overlay project Railroad crossing on Stinson Blvd. north of 37th Ave. Miscellaneous surveys GIS - utilities Computer updates Continued working with City of Fridley on North Corporate Limit storm drainage and Highland Lake Diversion. Continued working with HNTB on LaBelle Pond Water Quality Improvements MAW..jb 94-269 Columbia Heights Fire Department To: From: Pat Hentges, City Manager Charles Kewatt, Fire Chief Subject: Operation Report Date: May 5, 1994 Operation Report April 1994 A. Significant Accomplishments Emergency Medical Calls - 109 Fire or Good Intent Calls - 33 Classification of Alarms Still Alarms - 128 Company Alarms - 10 General Alarms - 4 Total Calls for the Month - 142 Other 306 140 68 8 Hours Station-Duty (paid-on-call personnel) Hours Training (all personnel) State Fire School (April 29-May 1, Bloomington, 6 members) Hilltop Calls Su'ucture Fires w/Property Loss 1) April 7 4032 Van Buren St 2) April 17 3849 Edgemore P1 3) April 20 4248 Washington St Apartment $ 5,000 loss Apartment $ 200 loss One-Family Dwelling $ 1,200 loss Bo Status of Department Goals 1. Specs completed for 1995 Fire Pumper purchase. 2. Three recruit firefighters completed Firefighter I Certification in April. Issues or Problems 1. No Report. 94-67 To: From: Subject: Date: Columbia Heights Fire Department Pat Hentges, City Manager Charles Kewatt, Fire Chief Operation Report April 18, 1994 Operation Report March 1994 A. Significant Accomplishments o Emergency Medical Calls - 108 Fire or Good Intent Calls - 27 Classification of Alarms Still Alarms 122 Company Alarms - 9 General Alarms - 4 Total Calls for the Month - 135 Other 288 155 7 Structure Fire w/property loss 1) March 18 4437-6th Street NE Hours Station-Duty (paid-on-call personnel) Hours Training (all personnel) Hilltop Calls Structure Fire (Civilian Fatality) $ 20,000 loss B. Status of Department Goals 1. No Report. C. Issues or Problems 1. No Report. 94-57 COLUMBIA HEIGHTS PUBLIC LIBRARY TO: FROH: SUBJECT: CITY OF COLUMBIA HEIGHTS Patrick Hentges, City Manager M. Rebecca Loader, Library Directort,%~ April, 1994, operational report DATE: April 29, 1994 ,I. Significant Accomplishments A. The Friends met on 4/4 with nine members present. B. The Board met on 4/5 with all members present. C. Twenty-one people attended Senior Citizen Filmtime on 4/13. D. Adult Reading Club, "Books the Other Channel," ended on 4/23 with 102 participants. E. Six sessions of pre-school story & crafts were held in April with a total of 126 attending. F. Three sessions of Tiny Tot story & crafts were held in April with 124 attending. II. Departmental Goals Iii. A. The firs~ draft of the 1995 proposed library budget was submitted 4/21. B. Marsha participated in a MELSA storytellers' workshop on 4/12 & 4/14. C. The library participated in the tornado drill on 4/14. D. National Library Week was celebrated 4/17-4/23 with a variety of contests and drawings. E. Mary attending a workshop 4/20 on grant-writing. F. Kelly and Jeanine attended Municipals on 4/21. G. Becky attended the county public service meeting on 4/14. Issues and Problems A. Hoffer Glass repaired the leaking window on the north side of the building 4/26. B. The elevator construction project has been proceeding slowly. March Circulation LIBGIS 1993 1994 Adult 7475 7728 Juvenile 7292 6735 14767 14463 Work days 27 27 1993 1994 Reference 3535 2474 Dir. A 863 296 Dir. B 140 45 Working days 27 27 recycle~ pape~ On Thursday, April 21, 1994, I attended the Municipals Spring Banquet held at the Holiday Inn-Minneapolis West. This was a business meeting to elect officers, followed by dinner and a speaker. Representatives from 35 different municipalities were in attendance. The guest speaker for the evening was Debra Hedlund, a Hennepin County District Court Judge. She was formerly Assistant City Attorney and City Attorney for the City of Minnetonka from 1974 to 1980. Debra chose to speak about the growing problem of cdme throughout the State of Minnesota. She listed statistics and had rather a grim outlook for the future. She is trying to institute a volunteer program for lending a helping hand to non-violent defendants currently involved in the court systems. She cited the problems that money cannot fix, and there are not enough probation personnel to go around. Debra suggested that involvement could be as little as maybe a phone call reminding someone to pay a traffic ticket, or appear in court; or you could possibly decide that as an individual you might want to 'adopt' a defendant similar to the 'big brother' or 'big sister' program. It certainly was a thought provoking experience. I appreciate the chance to attend this program. Jeanine Schmidt Mary M. Kloss April 25, 1994 On Wednesday, April 20, 1994, I attended "Grantmanship for Beginners" a workshop sponsored by the Minneapolis Public Library Foundation Center Collection, Minnesota Council on Foundations, Resources and Counseling for the Arts, and the National Society of Fund Raising Executives. This workshop was held at the Earle Brown Continuing Education Center on the University of Minnesota St. Paul Campus. The focus of the workshop was: how to research foundations, grantwriting, and information on fund~raising from foundation executives from the McKnight Foundation and Minneapolis Foundation. I plan to write a grant proposal to obtain funding for the purchase of additional audio cassettes and large print books for our collection and found this workshop very informative and helpful. TO: FROM: DATE: SUBJECT: M. Rebecca Loader, Library Director Marsha Tubbs, Children's Librarian April 26, 1994 MELSA Storytime Workshop On Tuesday, Apdl 12 and Thursday, April 14, I participated in a workshop sponsored by the MELSA Children's Interest Group. The workshop titled Children's Storytime Idea Fair consisted of representatives trom various MELSA Library Systems presenting their "best" storytime ideas to be shared/borrowed/swapped with those in attendance at the workshop. There were 32 presenters over the 2-day span who portormed for approximately 125 professional children's librarians from the MELSA area. In my capacity as a presenter, I told the story .Sam's sandwich by David Pelham using book props which I designed and produced. My intent in participating was to leave a positive impression with the MELSA membership regarding children's services at the Columbia Heights Public Library and to let those same members know that there had been changes made here at Columbia Heights and to impress them, if possible, with the type/level of programming provided here. I am happy to say that all these goals were met. The presentation received rave reviews from those in attendance, and I was asked by many people for a business card or my name and address here at Columbia Heights. Several systems asked if I would be willing to produce the sandwich for them. I had one additional goal for the workshop, I wanted to borrow from the creative efforts of the other children's librarians and hoped I would be able to find some new ideas to use here at Columbia Heights. Again, the workshop came through. I have several new ideas to produce here for the upcoming year. They should give our storytimes an update and a boost for this fall. I also received two booklists (copies attached) for suggested storytime titles. All in all the MELSA Storytime Idea Fair was a huge success. On Thursday, April 21, I attended tho Munici-Pals workshop at the Minneapolis-West Holiday Inn. Our speaker for the evening was Debra Hedlund, who is a District Court Judge for Hennepin County. She talked about the statistics of crime we have in Minnesota and the fact is that the courts just can1 keep up with them all. Debra is currently involved in a project that she participates in on Monday evenings with a group of friends where they will contact people who have fines to pay, or who have a court appearance to remind them to follow through on these obligations. She claims that some of these people just need a little attention, they fulfill their obligations and this saves the courts time and money. She then made a plea to everyone in the audience to participate in this program. She felt that people need to get more involved in their community, stating that people who commit crimes are your friends, neighbors and relatives. The situation can only improve with volunteers like us who care about the future of our families and community. Although it wasn't the most upbeat presentation, she told it like it was, and in order to change that everybody needs to get involved. Kelly Olson City of Columbia Heights Recreation Depo~i,~ent TO: FROM: RE: DATE: Patrick Hentges, City Manager , !' 'Mark S. Casey, Director of Recreation Operational Report, April 1 - April 30, 1994 May 2, 1994 Administration On April 28, 1994, the Park and Recreation Commission hosted a public information meeting on the proposed Multi-Use Center. Due to the inclement weather, only thirty-five (35) people were in attendance. 4th of July fireworks financial request inquiries were sent to thirty (30) past and potential donors. In 1993, $5,600 was raised to cover the $6,500 costs, which doesn't include Police, Fire, Public Works, and Recreation staff time. H.B. Fuller-Monarch Division was presented the Ran Wajciak commercial award for all their assistance with the various Recreation Department sponsored activities. Janice McGhee-Fetzer, Recreation Clerk/Typist II, did an outstanding job typesetting the first edition of "Heights Highpoints." Deloris Strand, Sister Cities International, informed the Commission that the rededication of Lomianki Park is tentatively scheduled for June 25, 1994. Recreation Adult softball registration is at full capacity, especially on Tuesday (14 teams), Thursday (12 teams), and Friday (20 teams). Due to balancing fields with the youth programs, no additional teams could be taken. In 1995, for the first time in quite a while we will have priority sign-ups instead of first come, first served. The adult softball season began on April 26 and will conclude with the playoffs in mid-August. Over 1,000 adult players will partake in games scheduled throughout our various parks. Girls grades 3-5 youth volleyball began with a foudh site added at Immaculate Conception School, bringing registrations to a total of over 75 children. On April 26, 1994, a comprehensive coaches training session was conducted with forty-seven (47) coaches in attendance. John Herbert, Program Coordinator, should be commended for his outstanding job in putting this together. Each coach who successfully completes the training receives a wool "Columbia Heights Coach" cap. OPERATIONAL REPORT - APRIL 1-APRIL 30, 1994 PAGE TWO 5. 1-2 grade indoor soccer began with over fifty (50) children participating. 6. Spring gymnastics and girls volleyball 6-8 grade programs were conducted. Staff recommended to the Park and Recreation Commission to consider "shaving", removing the grass infield, at Huset #1 in order to accommodate the growing youth programs. A "shaved"' infield would be much more conducive to our little league baseball/softball programs. C. Seniors Free income tax assistance was available for seniors on April 5 in the Senior Center from 9:00 a.m. - 12:00 noon. 2. Sixty-four (64) seniors participated in an outing to Turtle Lake, Wisconsin on April 13. Two (2) defensive driving classes were held this month with thirty-four (34) seniors attending each class. The Senior Coordinator presented a quarterly program report at the April 26 Independent School District 13 board meeting. Twenty-five (25) seniors participated in a luncheon and tour of International Market Square on April 29. The Senior Coordinator participated in the Open Forum on April 28 to discuss the possibility of a new Mufti-Use Center. D. Volunteers The "Celebrate Heights Pride" event has recruited volunteers to support the City- Wide Clean Up, Beautification Project, and Picnic. The Picnic committee plans to feed 2,000 people on May 21. The Arbor Day ceremony was held on April 29. The ceremony was held in the gymnasium at Highland Elementary School because of a late April snow storm. The tree, planted at Mathaire Park, was donated by Greenworks Nursery. The Volunteer Coordinator met with Community Education to discuss the development of a teen volunteer program/service learning program for 1995. The Anoka County Juvenile Restitution Program has approached the Volunteer Coordinator with the possibility of providing a work site for juvenile offenders in the summer of 1994. Crew leaders will be hired by Anoka County to provide supervision to the youth involved. F. John P. Mu~yn Hall In 1994, thirty-three (33) out of fifty-two (52) Fridays and forty-nine (49) out of fifty- two (52) Saturdays are booked, and in 1995, five (5) out of fifty-two Fridays and thirty-four (34) out of fifty-two (52) Saturdays are booked. COLUMBIA HEIGHTS POLICE DEPARTMENT TO: Mayor and City Council Members FROM: Captain Leonard Olson SUBJECT: Operational Report, April, 1994 DATE: May 2, 1994 I. Events/Accomplishments The April 23 Police/City auction took place with funds totaling well over $3,800. This total makes the 1994 auction the best in many years. Anoka County hosted the annual spring shoot for all county law enforcement officers the week of April 18. Officers commented that the newly remodeled range is an ideal training center. Several staff members attended the League of Minnesota Cities training held in mid- April. The sessions attended were informative and deemed excellent. Everyone brought back information pertinent to the operation of the department. II. Projects/Goals The department has undertaken the annual budget process and individuals dealing with specific issues have submitted their detailed lists to be evaluated and integrated into the overall plan. Involving the officers has proven to be time saving in putting the numbers together as well as an instructional tool to teach operational efficiency. Bo Officers are being lined up to represent our department at the City's open house planned for May 17. We will have a showing of our D.A.R.E. program, crime prevention programs, and other interesting materials for the public to take with. Co Plans are to also include a police reserve officer to recruit for the City's police reserve organization. IH. Issues/Problems Initial crime statistics are becoming available for a comparison of the first quarter of 1993 and 1994. The numbers appear to depict a decline. As the end of April figures are substantiated, reports will be generated. 94-127 PAGE~ PA~E PAGE PAGE AFSIL 1394 MONTbLt 6EPO~I CALL5 EO~ SERVICE 8Y 6~lD CLASS I AND CLASS II OFFENSES OFFENSE CHART OFFE~E COMPARISON CHA~I (1993-1994) CALLS FO~ SERVICE CHA~T CALLS FO~ SERVICE COMPARISON CLEARANCES B~ GRID ADULT!JUVENILE A~EST~ FO[ICE VEHI(LE OATA [ITl G~IO MAP Open ~.:.t tl~ ~peed/iad~r 80p', ~ ~rei~ Drivinq h,.~ R~ckle~. .~o.h Onrea~,~naL, ie 8.11,e Over ~enter Line/~ron9 Side ~010 ~rong ~a) on ~Oll l~proper ~0]. foAlouinQ i~,, th,. d6l'~ Fail to Yteld gi~ht 80]4 FTY ~u~ E~,,jency Vehicle Vi~lOII 6b tUI,d ' Permittinq illegal ,p, eration ho19 School 6u_ v~olaCion R~'{, l~pedi.,j lraffi~ dozl lnproper lurninq 50~[. SeneFhor, ~051 L~efective it, ~05; Defective Light Oefective noro~, vole Eqn~l,nent ~o.,~ 8u~per ¥iolation ~u,. Oth~ Lquip~ent vtolat~on! olo~ ) ,rkinq Al/ 8lOl I .'ked U~,,.,~ 81,1; nvertine I',., I dlo, I),,.1~] e Poi) Farked 8{u,l. in,i O, lveuay &bandoned vehici~ Parked 1~ Fire tane lJcen~. Vlb]etll,,i I~Jj Oth6r Ho Driver' License d~03 Urong Name or Addre 8204 Ho nl in Po .... .ion ~?0', Dt CanceledlRLvoked/~uspended 8~1, )t,~ lfl ,,~ance 8213 Expired 8214 ),lle9.i I~.~ o( ~lah. 821F, N,, Registration d21t, Other Registration Vlolat~on~ q221 )~,:ycle Vlolation~ ~2~3 Moped Vio].{ions uzz;, Shoo.ob!lo Vi.lations (On V~eu) 822b titize. Snou~obiie ~,,mplaint 82YZ ~IV Violation 8y.*d Citizen AlV ~o~plaint ~ D I. Pic{ IlI, I*.)c(nt o( l,otal h), grid I 4 ! I 1 I I I I I I I I , 4 I I 1 I I I I I I I 1 I I . J l i , I i 1, I 1 1 ! l! I' I I i I 1 I 1 ¢, 5 I ! IP I . ', ~ I I , 17 I 4 ~ Ih 7 ) ', 4 1~ ,. I,' i{, O~ 5t 3{ Ii 4} 3% 16~ II il 4t 2t ~i 15I Y% 34 5i 4% l~~- ; !:Ou~ PA~T II ]NC]DEHT~ - LOST ANO FOUHO TOTAL INCEDENTS ~EPO~1EO DY REPO~T]N6 G~IO CODE DESCRIPTI0N 1 2 3 4 5 6 7 8 g 10 11 12 13 14 15 16 11 18 li 20 TOTAL 8300 ~?st AIl Other 8301 eissing Persons 1 1 1 2 8302 lost Property 1 830:3 ~alka~ays (AduJt) 8310 found All Other 8311 (ound Person 8312 Found Property TOTAL LOST AND FOUND ~ercent of tota! by grid PART III iOTOR VEHICLE AND OTHER ACCIDENTS TOTAL IMCIOEMIS REPORTED BY REPORIIMG GRID CODE ~ESCRIPTION 1 2 3 4 5 6 7 8 ~ 10 ll 12 13 14 15 16 17 18 19 20 TOTAL 8400 ~otor v~h~cle Accident (AIJ Other) 8410 fatal Motor Vehicle Accident 8420 ~I Motor Vehicle Accident 8430 P1 Hit and Run 8440 I~ Acckdent 8450 H~t and Run 8460 B~cvcie ACOI {No Motor Vehicle) 8500 ~11'Other ATV/SnovmobEJe Acdt. 8501 Fatal Al¥/$nomobii~ accidents 8502 ler~onal Injury ATV/Snomobile acdt. 8503 Froperty Obmage AlV/Snomoblie acdt. 8510 ~11 Other 8Dating accidents 8511 ia%al Boat Accidents 8512 Personal Injury 8oat Accidents 8513 property Damage 8oat Accidents 8520 ~11 Other Public AccEdents 8521 Electr~ca! Shock Public 8522 ~alJs Public 8523 Burns Public 8540 ~11 Other Occupational Accidents 8541 Electr~ca! Shoe) 8542 ~aJls 8543 ~andling O:.jects (Lifting, etc.) 8544 ~uts 8550 IFirearms Accidents Other 8551 Pistol Accidents 8552 IRifle AcciOents 8553 ~Shotgun Accxdents :TOTAL ACCIDENTS AND FALLS ~Percent of total by grid O 5 1 O 0 I 1 2 I 5 I 2 1 1 I I 2 l~ 0 0 I 0 1 0 0 3 1 6 2 2 1 1 0 3 1 0 4 I 27 0% 0% 4% 0% 4% 0% 0% 11% 4% 22% 7% 7% 4% 4% 0% 11% 4% 0% 15~ 4t 100% 0 0 18 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 5 4 0 4 0 0 0 2 6 0 0 0 2 0 2 0 5 0 0 18 2 9% 0% 9% 0% 0% 0% 4% 13% 0% 0% 0% 4% 0% 4% 0% 11% 0% 0% 40; 4% 1 ~60 All Other Animal Co~plaint~ 85b! ~,q 8ire 85~; Ca~ 8ire 85t, 4 Found Animal~ ~',,,., Dead Animal Pick lip 850b Animal Co~plaint/Oo9 8,67 Animal Coaplaint/Uil,I k,,imal 8568 Animal Complaint/Cat, 850'A Animal Couplaint/Oth.~ d.Tu Animal Pick nqTi Animal Pill up/Cat 8~72 A.imal Pick ,,plUlid ,:bO0 Fires / A~si:ted CHFD 8601 Fire. / Illegal 8urninq 8700 Suicide 870i Suicide AtLempts 8~02 Suicide Threat 8720 Sudden Oeath/8odie~ i,,und 8710 aick ca~ed :,,~ / Red~l 8731 E~ergency medical 8740 Wenta{ Lases 8J41 Emergency ~ental tom~ittment Percent of total by qlid ~uuL £ktl OCSCkJPTIO~ ............................................ USOl Domesci, d,lOY Heighborho.d 8803 ~ivi{ Assist~ 8804 Unuanted Pe~{ons 8ti.', Ih.d Fartle~ 880b Juveni]e *onpiaint, u,:O~ ~ar tu, l,,ut i~hl,{: 5u~picluUt Per~,,n uUu:~ h,~pi~iou; Vehicle 88{¢, ,..;~iciou~ fl,,qrrenc~ 88ii Uelfar~ Check 8812 E~ergen~y aessagi ,.licer~ d813 8,Jldinq a~14 UisturbeHc: 880 PubJ], A~ ist Pe~on 88]f ~nl. li,: As~itt vehicle ~1; Alarms/Bank 881~ AlarmslOther Bu:ine~ 0819 Alar~s/HnAe d8~0 Alarms[Other ~1 Funeral Escort 88Y; Ha/~,dous rondiL].. 8823 Health Hazard 882¢ Huisanc, Viulatiom 88~u Vacation HousL check 8826 Fire floras OiL. char~ge ]OTAL ~ISCELLANLu~ PHaLli Percent of total by 9rid ~ 3 I .t I ' ; I 5 , I I I I I i Z ! l 1 i i 5~ hi* 51 1 I 51 U 1 l 1 II 1 L, 12 27 17 5 14 16 10, 7 46 dl y,, Y7 42 1,, 74 24 18 ,~7 hi 55t 4t 2~ 4t 31 It 2t 21 16% It 7II 4~ 4T 41 5t 2T lit 4~ 3% 10% 10% 100~ TOTAL INCIDENTS REPORTED 8Y REPORTING GRIO HISCELLAN~OUS OFFICER I 2 3 4 5 6 I 8 9 10 11 12 13 14 1S 16 ll 18 19 20 TOTAL 8900 41! Other Non-Classified 8901 Outside Assist ACSO 8902 Outside Assist MN State Patrol 8903 Outside Assist MN DNR 8904 Qutside Assist Other PO 8905 ~utside Assist Other Agency 8906 QETOX 8907 ~olice Information 8908 ~pen Door/Eusiness 8909 epen Ooor/Other 8910 Serve Summons/Criminal 8911 ~erve Summons/CJvi! 8912 pank Run 8913 Bank Run/City 8914 ~arrant Arrest/City 8315 ~arrant Arrest/Outside Agency 8916 ~arrant Hennepin County 8917 ~arrant Anoka County 8918 ~arrant Ramsey County 891~ ~arrant Juvenile 8920 Search Warrant Arrest 8921 [mergency Transport 89~ Vehicle Inspection 8923 Special Deta~! 8999 Assist/2 man Call CHFD TOTAL NISCELLAREOU~ OFFICER Percent of total b) grid I I 1 4 I 3 1 5 1 2 1 2 1 I 1 3 1 3 1 5 2 4 2 2 1 2 2 1 2 1 2 1 2 1 1 I 1 1 1 1 1 1 2 3 ~ 20 3 0 0 20 8 3 1 0 0 0 0 0 6 4 0 0 0 0 0 0 6 8 I1 11 2 13 9 74 4 33 9 11 12 28 8 28 18 11 41 55 392 9 9 14 12 2 14 13 84 4 42 9 14 12 29 9 43 26 12 51 63 4~1 2% 2~ 3t 3% 0% 3~ $% 18~ 1% 9% 2~ 3% 3% 6~ 2~ 9% 6% 3~ 11% 13% 100% 6RAND TOTAL NON-CRIMINAL CALLS { 41 30 53 35 10 38 43 225 21 104 41 49 46 116 38 133 63 40 110 148 1444 6RAND TOTal F[RC~NT BY O~ID { 3~ 2t 4% ~ 1% 3~ 3t 16% 1% l% 3~ 3% 3% Bt 3% 9% 4~ 3~ 12% 10% 100% Rurde, l:6pe R,bbery A .~ault Burgla{¥ Larceny Aut,, 1heft Arson 101AL PART I c~IK~ Percent of totaJ I,y qrid l! I z I 4 ] I .' I z I 4 ~ I 3 13 I 2 I I ', I I , 1 4 I I 3, 14 0 ,, ~ U i 4 5 7 , 1 d 1,, 94 Il 4I Il; it It 3i; 3% 15% Oi; 6i; 3% 0% 7I 4i; 5% II Si; 7t 9I 14i; lOOt For~er¥/I, ounterfeit I ! 3lid Embezzlement ~tolefl I',ope, l~ Vand~l]s~ Ueapons Prostitutiu, Other sex offens. NarcotXt_ 1ot41 6a~blin9 local F~iiy/Ch]ldren ii I1.I. Liquor Ldu: Orunkenne~ ui:ord:,{i V~or~ncy Other (e> lr~fii, I IOIAL PART .' CRIb, Percent of tota} 1,¥ qr{,I IOTAI PART 1 A,U / LRI~[ Percent of totai i,)qri,I 6~ARO I0iAL ,,~ IHt ~OHiB {',,rcen[ of total I,{ §rid ! b ,' ~ I I I I I d 7 ', 4 I 3 ,' 4 I; i ~ 4 I 2 1 3 l I I 1 4 I , I I 4 4 l !. z , 3 4 Il 1i I g , I , ', 3 ~ , , 5 ~, '. ': ~ 5 il ',, ; 21 1~ 5 ,, l~ ', lq, 14 · Ii: '. 2~ 3t 2t ,," 3t 2% Si; ,!Jr It lot 6t 2i 3% 71 2t St 6t ~t 8)i .,:* lO,,, I,, lt, 6 Il g i~ Ii 64 ?? 1!, '. l:. ly 11, 1, 1~ l~ Zc 18 I4) 40 5? 46 1~ 4{, ',: 28} ,'{ l)i ,,, 54 .,,i12'. 4~ lbo ih 52 196 l~,: 1154 3% Z% 3t 3~ 1% 3t 3t 16t It it 3t 3t 3i; 8t ~i 9% St 3t ll~ ?mLLI-' I.V"~U . ~, ,--,. ..... CLASS ! AND CLASS il ALL - OTHE~ GRIDS 202 H I L LT C, F' 18 TOTAL - 310 ,2,3- 94 C_' 'MPAR~S, 25O 200 150 100 50 0 GRID 8 GRID 19 HILLTOP ALL OTHER 1993 I,.,,,.,,,.,i 1994 1998 287 1994 , :310 CALLS FOR SERVIC ~LL OTHER GRIDS 901 TOTAL - 1444 1000I 800- 600 400 2OO 0 L~ ' \x\\\\~ GRID 8 GRID 19 HILLTOP ALL OTHER 1993 I.,,,,,.,,,! 1994 1998 1284 1994 1444 GRID 1 3 5 6 7 11 14 L5 16 17 18 2O TOTALS OFFENSES REPORIED 6 6 11 8 8 15 27 5 lj 10 18 19 12 27 317 CLEARANCE APRZL UNFOUNDED ] BY GRID 1994 ACTUAL OFFENSES 6 10 6 11 8 8 14 15 5 10 17 26 18 310 OFFENSES CLEARED 2 4 12 26 1 ! 5 6 1 3 5 9 5 11q PERCENT CLEAREO 50 2O 66.6 63.6 0 50 85.7 40.6 50 51.8 13.3 38.4 10 17.6 21 41.6 34.6 27.8 36.8 APR - 19~4 rlAS~I[I¢AIIOff CLASS Cf~,,iflal Ho~dcide Aggravol.,I A sauJt Burglary I~rceny Aut,, ihefl Arson rlA:,; I lit,',', IHi% ,~ONIH Adult h,veni I. 9 IHl~ Y[AP TO OAf[ Adull Juvenile SARL NONIH lAST YEAR Adult JuvenlJ, lAST YEAR 10 OAi£ Adult -luvenil~ tla,, / iOlAL 45 /,, ~OU 15 61 36 ?87 109 Othtl Assault I0 5 ¢/ 26 19 I 61 16 forgeryh"unterllnq 0 I 1 ~,~ud 9 49 0 10 32 0 i*mbez,leeenl u 0 O o Stolen Property 0 0 Buy, ,:11, ftc I . I I s Vandali~ I / ( 8 I 6 6 11 Uea~... VloJalion5 ! O ' t 0 2 PrO!lllullofl ti l) 0 0 Other ~e~ u ~ 0 ~ Narc-Pruq taus / 17 I ? t 13 6 Ga~blin9 0 0 0 0 laeily-Children 0 o 0 0 iI.U.! l;' ii 5 Z9 0 liqu,,, tau~ 0 2 I ~ 9 Pi~otd~l ly tq,nquct ~ Y lb 1¢ 5 3 ~3 6 dthel/i,,.epL Traf, I~ ', l~ 1¢ 18 13 !06 38 l lll leull .11 . rin9 fl I 2 u lb ~onnuay 0 O 0 0 I o 0 O ~ 0 ~ O u n I 0 2 I I I I I ~ 3 0 3 1 30 21 I~ 13 6S 41 z 0 3 I ?? ! I I I b 38 23 21 18 14 14 MILEAGE OF VEHICLI POLICE VEHICLE DATA THIS YEAR SAME MONTH LAST YEA~ THIS MONIH 10 OATE LAST ~[A~ TO OATE VE~ICLE t42 JSO 928 VEHICLE 148 650 ~O~S VEHICLE ISO S82 1980 VEHICLE 151 887 2610 VEHICLE IS2 408 240? VEHICLE 153 163 1083 ~[~ICLE t54 344 1104 VEHICLE {55 1158 6163 VEHICLE {56 235 1122 VEHICLE {gY Y08 400Y VEHIZLE t58 831 4470 vEHiCLE 160 1113 5676 vEHIClE 161 2303 i0~04 VEHICLE t62 186~ 7364 VEHICLE t63 2300 9458 TOTALS 13671 61311 15324 57758 GAS USED VEHICLE 142 11.? 60.8 VEHICLE 145 3;.1 185.9 VEHICLE 150 38.2 275.6 vEHicLE IS1 106.1 314.5 VEHICLE t52 34.3 20~.6 VEHICLE 153 15 113 VEHICLE 154 34.2 128.5 VEHILL[ 155 153.2 847.6 VEHICLE ISb 12 68 VEHICLE ISF )4.3 3~8.6 VEHICLE {58 102.3 464 VEHICLE {60 113.7 547.4 VEHICLE {bi 257 1156.7 VEHICLE {62 206 783.1 VEHICLE t63 249 1031.3 TOTALS: 1444.1 6554.6 1647.8 6365 CITY OF COLUMBIA HEIGHTS TO: ~FROM: DATE: PATRICK HENTGES, CITY MANAGER VALORIE GIFFORD, SPECIAL PROJECTS APRIL 29, 1994 SUBJECT: SOLID WASTE REPORT - MARCH 1994 COORDINATOR Tonnages for March 1994 (parentheses indicate figures for 1993) Curbside Multi-Unit and Recycling Center Tonnage Curbside ................................... 127.34 Multi-Units ..................................... 4.98 Other commingled accounts (LaBelles) ................ 1.26 Recycling Center: Scrap Iron ..................................... 0.00 Corrugated ..................................... 1.20 Other ..................................... 5.06 Yard Waste Curbside ....................................... 0 Other Materials Abated Appliances ................................ 114 units Oi! ....................................... 0 Oil Filters (crushed) ................................. 0 City Hall Commingled Recyclables ...................... 87 Tires ....................................... 0 Mixed Municipal Solid Waste Collected Curbside ................................... 471.36 Multi-Unit ................................... 121.75 Municipal Service Garage .......................... 14.33 Participation Rate Recycling Program Per above Statistics ............... 56.3% tons tons tons tons tons tons tons 7.70 tons gal. gal. tons tons tons tons tons 0L~0) (4.82) (2.62) (0.00) (.94) (3.73) (o) (6.62) (1.28) (.77) (471.37) (li42) Solid Page Waste Report 2 Solid Waste Abatement Advisory Task Force The County distributed 1993 Municipal Tonnage Reports. The goal for Columbia Heights was to abate 1,320 tons. We abated 797.20 tons between January and June, and 900.31 between July and December, giving us a total of 1,697.51 tons. This is 28.60% over onr goal and it was the equivalent of 14.85 pounds per person per month. That is among the highest in the County. We are exceeded only by Centerville at 15.78 pounds per person per month. We also received information from Bill Dunn of the Pollution Control Agency, Ground Water and Solid Waste Division on some of the policy development and legislation that's coming up. One of the more interesting bills going through the legislature this session, is one to indemnify generators of waste. If a hauler were to take waste to a facility that is lower on the hierarchy, (for instance, instead of taking materials to a waste energy facility, they instead went to an unlined landfill). There would be an additional fee assessed which would go to a PCA fund for cleanup and legal fees. And finally, we are to notify the County if, and when, the City of Columbia Heights decides to close our oil depository. Earth Day Earth Day is no longer being celebrated. Instead, April has become "Earth Month~. Household Hazardous Waste Collection Columbia Heights will be included in the next Household Hazardous Waste Collection which will be held June 10-11 at Columbia Arena in Fridley. The hours will be from 1 pm - 6 pm on Friday, June 10th and 9 am - 3 pm on Saturday, June llth. ~VG/sh ~4/15 CITY OF COLUNBIA HEIGHTS POLICE DEPARTHENT TO: Pat Hentges, City Manager FROM: Le~t/ar~dM. Olson, Captain SUBJECT: Alley Closure Resolution DATE: May 3, 1994 Sometime in the past, the City Council passed a resolution closing the alleyway that runs east-west in the 4600 block connecting Central avenue to Tyler street. In so doing, neighbors in an attempt to provide an activity for children in the area, mounted a basketball hoop there. Our street officers have communicated with the nearby apartment building owners and found complaints are on the rise regarding this alleyway. The kids or someone has destroyed the basketball setup and each time it is repaired it is again torn down. From the police stand point, it appears that the closed alley has become a haven for youths to loiter late at night. Patrol officers have found that since the alley has been closed, it is difficult at best to inspect the rear of the business strip and thus the increase in graffitti at the rear of those business establishments. Since Castle Heights and other parks nearby have basketball facilities, it seems the need for this alley to be blocked has lessened considerably. With all the ongoing damages to the basketball setup, no one will fund the ongoing need to repair it. I would recommend the City Council review and overturn this resolution and change the alley back to its normal state and use. Thank you for your consideration with this issue. cc Mayor Sturdevant CITY OF COLUMBIA HEIGHTS MEETING OF: ~ AGI~NDA SECTION: OLD BUSINESS ORIGINATING DEPARTMENT: CITY MGR NO:'~ 8 CITY MANAGER'S APPR~ O~L ITE~.: TEMPORARY ALLEY CLOSING - 4600 BLOCK BY: S.W. ANDERSON B NO:~ ~ ~. BETWEEN CENTRAL AND TYLER STREET DATE: 08/18[92 Some time ago, a resident of Tyler Street NE appeared at Oral Petitions and requested that the City block the alley in the 4600 block of Tyler Street between Central and Tyler. The objective is primarily to provide off-street play area for local children. The secondary reason for thc request is to eliminate excessive through-traffic. I sent a survey to thc following locations plus to BFI, the refuse contractor: Central Vacuums The Laundry Den Kwik Cash Totem Superette A - Artisan Lock Apartment at 4653 Central Apartment at 950 47th Avenue Apartment at 4654 Tyler Apartment at 4634 Tyler Of the ten surveys, two did not respond and one objected on thc grounds that the children should go to the parks to play. Thc residents have already installed a basketball hoop in the parking lot south of the alley on property owned by 4654 Tyler Street and they have installed a fence to keep thc basketball from hitting the apartment at 4634 Tyler Street. Thc City staff recommends not to install a permanent barricade because it will interfere with roadway maintenance, particularly in the wintertime. BFI indicates they can accommodate the dumpster pickups with the alley closed. They do request that having a chain locked with a City padlock would make it somewhat easier for them. The issues the City Council should consider are: A) The surface of the parking lot and alley is not very smooth and injuries are more likely than at traditional playgrounds. B) This hard surface area is fairly close to Tyler Street and a runaway basketball could lead a child into traffic. C) If this request is granted, will there be additional requests for alley closings? D) Should we facilitate the improper use of limited parking facilities while the cars which should be using this lot arc parked in the street? E) The liability of placing obstacles in a roadway. Staff does not have a recommendation on this policy matter. ACTION: REOULAR COUNCIL MEETINO AUOUST 10. 1992 PAG£ 8 ewe n b Nawrocki0 second by Murzyn that the Traffic Motion Y _ _ _. ........ ~t~ ~aaring concerning co. lesion be.directed to c~n~ - ~- .... ~ ~adestrians' the installation of 'stop ~iv~ 9~a ..w~tc~,l,-- Funera~ the allay between the credit ~n}on an~,!~'t_- ._.; call, All ayes OLD BUSINESS a. parkway to.Secondary pond , The Public Works Director advised that the estimate for this pro~ect was made on a "stand alone' basis but is proposed to be done in conjunction with two other projects. arson, second by Clerkin to authorize staff to Notion by Pet · from lnnsbruck Parkway to tho Secondary Fon~ aaa ~ ~ Public works Director search his records for sources of funding and return alternatives for funding to the City Council. Roll call, All eyes b. Alley Barricade en received for information regarding the A request ha~ b? __ ween Central Avenue Tyler street!.qu~_ '~_'''".~i,~ b o specific direction meeting this item he~ue~_~[~~ut n _ I was given regardin~ the oa~ - I noted he had not received an answer councilm~mber ~[?~}_..... to a ~arking area adl~cen} to ~ his lnqulr~ ra~aru~-~--- 'he ulecemont o~ a aumps~u~ also ~o.cerned with t _ i alley. Me is __ din in the area. which serves an apartment bull ~ ' felt it would be prudent to determine if The City Attorney _ _ horizations are ~iven.. this is a dedicated ell.y before any cut ... second by Na~lrocki to direct the City Motion by M.u~yn: .._ · ~stter and the City Attorney Manager to lollOW up on this,. ...... _ .... . --- '-s determine if the alley has been dedicated. Roll Call. &Il aye GULAR COUNCIL ME£TINO UOUST 24, 1992 ~AGE 11 COMMUNICATIONS a. C.o~sumption of Beer in Sullivan Lake Park Motion by Ruettimann, second by Clerkin to ratify the approval of the consumption of non-intoxicating malt liquor by Medtronic Neurological Division on Friday, August 21, 1992 from 10~30 a.m. until 6,00 p.m. at Sullivan Lake Park. Roll calls All ayes 9LD BUSINESS a. Tsmpprary A~le¥ Clos~na o 4600 Block Between Ce2tral Avenue and.Tx.let Street Staff discussed'five issues re~ardin~ this alley closing which were of concern. The alley barricading was initially requested to deter vehicles which use it to by-pass the stop light on 47th and Central Avenues and to put in a play area for children. Adequate parking space for the adjoining apartmen~ buildin9 was a concern. Staff advised that the building owner had given permission for the installation of a basketball hoop on his property a~d for it to be used as recreational space for residents in area. The City Manager suooested this barricading could be done on a trial basis and that its workability be reviewed after a certain period of time. The Public Morks Director stated there would be a chain put across the alley with reflectorized signs so it would be visible to motorists after dark. Motion by Murzyn, second by Peterson to redirect traffic in the alleyway under discussion from March ~1 until October 31 with a chain type device as discussed subject to a review on a one year basis. Councllmem~er Ruettimann requested staff to monitor what types of problems are encountered by the refuse hauler with this barricade and Icg any complaints that may be received. Councilmember Nawrocki acknowledged that the intention of the motion is well meaning but he felt the realities as noted in the five concerns expressed by staff should be considered. ad that discretionary l~unity could Attorney advis _,~,,t~o ~. his situation. He felt The City City's respons~'~-'~-~,~- ant than the one which presently exists. Roll ca~l: Clarkin, Huattt~nn, paterson, Murzyn - aye Nawrocki - nay b. ~ --- ,- third liquor stor_e City Manager advised that the Ctt¥· T~ha~ not be opened before next spring. Sta~[ is presently ne~o~la~i~9 ...... -ed ~oz location. a. Auth ~z t on t e k B ' ima:n t: authOrize sta~[ t° ' Motion by Clerkin, second bY Ruett seek bids for Munic~pal SerVice Center ltqhtlng- b. ~c~ina City Manaae~ paterson to appoint Linde .... mann, second by ..... ~,--ce or disability Ma~ee as the ~,,'-~;..~.~ AndersOn, or ~"_ ~"-.Ci ~..~. or of CxtY Man~.j ~t+v aanaoer as datermin disability o~ ~ ~--- '-- - ~I1 ayes Pro-Tam. Roll call, resident c. vt rson to authorize Mlnnegasco second by Pete ulliVan Drive in orion by Na~rock~, in-ton Street at S ..... ~. ~1 M all an anode i~ #~h_L~..,,~t~ oermit, ao~x u,,,. accordance wA~-- ...... tie ki made suggestions as to what advantage~ r[ormed by a contractor- ye this work pe s o~ this there ma~ be t~ ha done addressing cos~ ....... ested a cos~ study be 8sted 0o8t8 De qo~e- w, ~equ e also ~equ · costs o~ ~na contracted_ou~' ~_ .t,, cre~s an~ the pre~ent equipment. CITY OF COLUMBIA HEIGHTS POLICE DEPARTMENT TO: Pat Hentges, City manager FROM: LeOnard M. Olson, Captain SUBJECT: 1994 Police / City Auction DATE: May 2, 1994 The Auction was held on Saturday, April 23, 1994 at 10:00 am. Sergeant Schmidt was instrumental again this year in making the auction a success. This year our department used the Van Kamp Auction Company of Almelund, MN. A past Columbia Heights resident Mark Rime was the auctioneer. To make the event more comfortable, a 'munch truck was allowed to attend providing coffee and snacks for the auction attendees. The auction sold off all of the police and city property. We also had our Community Service officer attend and he sold 9 bicycle licenses to citizens who requested them. The auction totals were well over $3800.00 making 1994 one of the better sales we have ever had. If needed, dollar values are available for the individual city departments that participated in providing surplus property. REALTO '® 1993-94 OFFICERS President Gary Roberison President Elect Gerry Holies Secretary/Treasurer Dick Hinkle IMMF.~IATE PAST PRESIDENT Diana Smith 1993-94 DIRECTORS Sharon Allen Mel Beaudry Dolores Chouinard Ron Colbert Shelly Holmes Steve Kelley R. obert Llttman Susan Sundahl Mark Urista AFFILIATE DIRECTOR R~ck Kindseth N.A.R. DIRECTOR Jerry R. Teeson M.A.R. REqIIONAL VICE PRESIDENT Rita Cech M.A.R. DIRECTORS Dean Gasser Jeff Johnson EXECUTIVE VICE PRESIDENT BettyAqn D. Croteau OPPO~TU#~TY COMMITTEE CHAIRS Affiliate Advisory Rick Kindseth Awards Tracey Douglas Education Colleen Johnson Equal Opportunity Jay J. Jackson Finance Dick Hinkle Golf Jim Schafer Governmental Affairs Mike Jungbauer Grievance Jerry Smith Member Services John Thorpe Multiple Listing Service Jack McCarty Personnel Diane Smith Professional Standards Carl Youngquist Public Relations Mel Beaudry Scholarship Shelly Holmes Strategic Planning Rita Cech Toys For Joy Elise Zajac ANOKA COUNTY ASSOCIATION of REAI.TORS® 11460 ROBINSON DRIVE NW, COON RAPIDS, MN 55433 (612) 757-7230, FAX (612) 757-7296 April 25, 1994 Mr. Pat Hentges, City Manager City of Columbia Heights 590 - 40th Avenue NE Columbia Heights, MN 55421-3878 Dear Mr. Hentges; Attached is a recap of real estate sales for single family homes in the communities of Anoka County, as well as, the municipalities of Elk River and Big Lake. This information does not account for sales by non-REALTORS®. The figures, which reflect activities for January through March 1994 compared to the same period in 1993, are gathered from the Regional Listing Service of Minnesota. Because of reporting changes required by the REALTOR® Multiple Listing Service, the significant discrepancy reflected in the number of units sold between 1993 and 1994 may not be a reliable indicator. An extra step, which indicates that a purchase offer has been accepted but has not formally closed, is a new MLS requirement. After the real estate closing process, information is submitted indicating the property is sold. Prior to the changes, pendings were immediately reported as sold. These new procedures often cause reporting delays in the number of units sold. Please distribute all the information to your Mayor, Council Members, City Staff, and other parties you feel would be interested in this type of information. Feel free to reprint any information in your community newsletters or other publications. If we can assist your city with housing statistics or more detailed information, please feel free to contact me. Sincerely, 'h Gage ,i~' Director of Public Affai rs Enclosure REALTOR~ -- is a registered mark which identifies a professional in real estate who subscribes to a strict Code of Ethics as a member of ',he NATIONAL ASSOCIATION OF REALTORS~' 1994 ANOKA COUNTY HOME SALES Comparison: January-March 1993 to January-March 1994 Current Activity: Single Family Homes Prepared by: The Anoka County Association of REALTORS® Jean M. Gage, Director of Public Affairs This sales recap shows a comparison between year-to-date activity for both 1993 and 1994. The information is updated monthly, and is provided to you as a service of the Anoka County Association of REALTORS®. Unit Sales Unit Sales Jan-March 93 Jan-March 94 An~over 142 62 An0ka 40 26 Bethel, East Bethel 45 17 Blaine 155 63 Ce0terville, Lino Lakes 75 43 Cir~:le Pines, Lexington 17 13 Columbia Heights, Hilltop 51 28 Columbus Township, Median Median Sold Price Sold Price thru March 93thru March 94 Average Sale Price 94 104 naa ~an'600 ~16,:881 79,400 81,250 85,188 91,500 83,900 82,978 89,500 94,000 101,906 105,500 138,000 136,172 83,700 81,500 85,615 71,900 76,200 77,796 94,587 93,250 86,256 Linwood Township 32 8 CoOn Rapids 234 85 92,000 88,000 96,533 Fri~lley 50 32 84,500 88,700 97;484 Ha~n Lake 27 24 95,900 117,014 123,398 Ramsey 73 35 94,900 109,900 124,252 St. iFrancis, Oak Grove, Burns Twnsp 26 20 91,250 101,150 105,048 Spring Lake Park 44 11 85,900 81,500 84,768 Anpka Count}, 1,011 467 88, 700 107,100 100,305 Elk River 66 32 101,000 104,750 108,939 Big Lake 30 12 79,950 73,250 98,357 M~tro Area 9, 034 4,475 9 7,$00 101,900 119, 909 This information was gathered from the Regional Monthly SoM Book, March, 1994, of the Multiple Listing Service of Minnesota. This information outlines the activities of REALTORS® within the metropolitan area, and does not account for sales by non-REALTORS~. The Anoka County Association of REAL TOR~ ® is "The Voice for Real Estate" representing over 1,000 members involved in all aspects of the real estate industry. ACAR is the northern metropolitans largest trade and professional association, representing members in Anoka and Sherburne Counties. ROBERT A. ALSOP RONALD H. STElqiI~ J. BL~ JOHN ~ D~N Mxav G. ST~E N. CO~INE ~ HEINE J~ $. HO~ DASD J. KLNNEDY JOHN R~ ~ON WEL~NG~N ~. ~W Jo~ M. ROBgRT J. ~DALL TO: FROM: DATE: RE: HOLMES & GRAVEN CHARTERED 470 Ptllsbury Center, Minneapdb, Minncsota55402 (612) 337-9300 Facsimile (612) 337-9310 WRITER'S DIRECT DIAL 337-9233 MEMORANDUM Managers/gdministrato~ SRA City Delegates and Alternates Holmes & Graven, Chartered SRA Counsel April 22, 1994 ROBERT C. [~ONG LAI~A It. MOLLET BAR~ARA L. PORTWOOD JAMES M. STROMMEN JAMES J. THOMSON, J~- LnRR¥ M. WERTaE~M BONNIE L. WnF~NS GARY P. WINTI~ DAVID L. GRAVEN (1929.1091) OF CO t,TqS EL ROBERT C. CARLSON ROBERT L. DAVIDSON T. JAY SALMON Proposed SRA 1995 Budget Attached is the proposed 1995 SRA Budget recommended by the SRA Board for approval by the City Council of each SRA Member. This process will be completed at the July 20, 1994 SRA Quarterly Meeting when the SRA Board votes to finally approve an SRA 1995 Budget. We urge you to review this information carefully and discuss it with your Mayor and Council. We intend that the material attached to the budget will answer some of the questions the Council may have regarding recent activities of the SRA and the anticipated issues underlying the budget items. Thank you for your attention to this matter. JMS/caw Attachments JM869100 8U160-3 1995 Suburban Rate Authority Proposed Budget (at $400 per vote) 1 994 Assets: Cash and Investments (12/31/93) Receivables (1994 assessments) Interest Income (estimate as of 12/31/94) TOTAL Anticipated 1994 Expenses: 1993-94 Minnegasco Case legal fees expert fees 1993-94 NSP Electric and Gas Matters legal fees expert fees Legislative Matters US West Regulation MWCC Matters General (fees and disbursements) $10,000 4,000 3,000 1,000 2,000 7,000 1,000 20,00q TOTAL Reserve at December 31, 1994: 12,785 62,625 1,000 $76,410 ($48,000) $28,410 1995 Assets: Carryover from 1994 Membership Assessment ($400 per vote)* Interest Income (estimate as of 12/31/94) TOTAL Anticipated 1995 Expenses: Minnegasco NSP US West Legislative Matters MWCC Matters General Matters (fees and disbursements) Reserve at December 31, 1995: 1991 Assessment was $375 per vote. 1992 Assessment was $375 per vote. 1993 Assessment was $375 per vote. 1994 Assessment is $375 per vote. $28,410 66,800 1,500 $ 5,000 15,000 5,000 2,000 4,000 22,000 $96,710 ($53,000) $43,710 JI~68238 8U160-3 .SUBURBAN RATE AUTHORITY ANNUAL REVIEW 1993 The following is a brief summary intended for the city councils of Suburban Rate Authority CSRA") member cities. It highlights the major activities and achievements of the SRA during 1993. The SRA is a joint powers association of 33 Twin Cities suburban municipalities that monitors rates and rate design of electric, gas, telephone utilities and the MWCC. The SPA was actively involved in several significant issues con- ceming residential and business ratepayers in 1993. US West Uniform Rates Implemented 1993 began with the complete elimination of US West tier system of telephone rates. This major change in rate design equalized all flat rate service residential and business telephone rates throughout the Twin Cities metropolitan calling area served by US West for the first time since the tiered rate system was introduced in 1980. In late 1992, the SRA persuaded the Public Utilities Commission ("PUC") that tiered rates were unfair because they had no basis in cost or policy. The new uniform rates were implemented just prior to the start of 1993. The collective savings in rates to nearly every US West suburban residential and business ratepayer already totals in the millions of dollars and will increase with each passing year of the uniform rate system. Minnegasco and NSP 1992-93 Rate Filings During 1993, the SRA dedicated significant resources to one of the major utility ratepayer issues to be decided in recent years, common to Minnegasco, NSP, and all other utilities--the recovery from ratepayers of a large unrecognized "transition obligation" caused by the change from cash basis to accrual accounting for post-retirement medical benefits (FAS 106). The SRA joined the Minnesota Department of Public Service and the Attorney General's office in seeking a disallowance of all or a portion of the transition obligation. In a significant (and temporary) victory, the PUC disallowed 50% of the transition obligation. This would have been $12 million to be bome by Minnegasco shareholders rather than ratepayers and $80 million to be borne by NSP shareholders. Persuaded by the collective position of the utilities and unions, the PUC reversed its decision on reconsideration and allowed the full transition obligation to be recovered from ratepayers. If the PUC had not reversed its decision, all regulated utilities in Minnesota likely would have been subject to the 50% disallowance. These cases also demonstrate the stakes involved in rate cases before the PUC. Telecommunications Legislation In the fall of 1993, the SPA was invited to participate in a process of discussion and drafting of legislation regarding altemative forms of telephone regulation and competition in telephone services. All major telecom- munications industry groups were represented on the study group. The SPA monitored the process with an interest in protecting its gains in telecommunications rate design and obtaining an understanding of the policies underlying any new legislation. The process has continued into 1994 and the legislation likely to be introduced at this session will be supported by US West. The differing perspectives of the various groups was too great to result in consensus legislation. It is unclear at this time whether the legislation will be passed. JMS64629 SU160-3 !994-95 SRA Projects & Anticipated Projects To assist in the 1995 SRA Budget review process, the following is information describing the types of issues the SRA is currently addressing and those that we believe the SRA will be involved in to protect the residential and business ratepayers of SRA members. These matters are in addition to the "General" budget item that usually carries the largest component of any SRA annual budget. The General category includes quarterly meetings, member and non-member communications, and ongoing identification of new issues that may arise. 1. MINNEGASCO RATE INCREASE REQUEST. The SRA is currently participa- 'ting in Minnegasco's $22.7 million annual rate increase request now before the Public Utilities . Commission. SRA is monitoring this case and may take a more active position depending on the .development of certain issues and the resources available to the SRA. Closely watched will be . proposed increases to customer service charges and ratepayer expenses for environmental clean-up. 'This case will be concluded in the fall of 1994. 2. ELECTRIC. The outcome of the Prairie Island bill will inevitably effect the rate increase NSP will request later in 1994. The SRA has not taken a position on the Prairie Island legislation in part because of resources available and in part because of the difficulty in knowing. the consensus view of the residents of any given SRA member. The results of the Prairie Island legislation will influence NSP's timing and amount of rate increase request probably during the second half of 1994. The SRA will intervene in any NSP filed rate case. 3. TELECOMMUNICATIONS. Several important telecommunications bills have been introduced into this year's legislature. Most significant to all Twin City metropolitan suburbs is legislation directing the Public Utilities Commission to re-evaluate local calling area standards and sizes in a two year generic proceeding. This results from a moratorium likely to be declared by the legislature on Extended Area Service petitions that were governed by a statutory process since 1987. Legislation has also been introduced regarding competitive telecommunication services, expanded competition in telecommunications and regulation on new services available to customers. The SRA intends to participate in some of these proceedings as they may affect the rates and telephone service options available to SRA member residents and all metro ratepayers. SRA member residents have enjoyed stable or decreasing telephone rates throughout the last several years. The elimination of the tier system brought about by the SRA has caused most of the thousands of dollars in savings to suburban telephone ratepayers. The incentive regulation of US West has also ensured stable rates since 1990. When this incentive regulation is legislatively terminated in 1995 there will likely be a petition for rate increases by US West. This will be due in part to the restructuring of access charge revenue available to US West from other telecommuni- cations carriers needing access with US West. 4. METROPOLITAN WASTE CONTROL COMMISSION MATTERS. The SRA monitors the MWCC. When issues of concern arise, the SRA investigates and proceeds as authorized by the Board. The SRA always allocates at least some resources in its budget to MWCC issues. Recently, the SRA has monitored environmental requirements as they may affect capital improvements to MWCC plants. JMS69171 SU160-3 MINUTES OF THE ANNUAL MEETING OF THE SUBURBAN RATE AUTHORITY April 20, 1994 Pursuant to due call and notice, the quarterly meeting of the Suburban Rate Authority was held at the Hopkins House in the City of Hopkins, Minnesota, on Wed- nesday, April 20, 1994, commencing at 6:30 p.m. Nawrocki. CALL TO ORDER: The meeting was called to order by Chair Bruce 2. ROLL CALL: Bloomington Brooklyn Park Burnsville Circle Pines Columbia Heights Deephaven Eden Prairie Edina Fridley Hopkins Minnetonka Osseo Plymouth Robbinsdale West St. Paul Mark Bernhardson Gary Brown Craig Ebeling Jim Keinath Bruce Nawrocki Bill Schoell John Franey John Wallin John Flora Jim Gessele Fred Hanus Dave Childs Vern Dehmer Fred Moore Fran Hagen Bill Craig Also present were SRA legal counsel James Strommen of Holmes & Graven. It was determined that a quorum of the votes of the Suburban Rate Authority was rep- resented at the meeting. 3. APPROVAL OF MINUTES: Upon motion by Mr. Hanus and seconded by Mr. Brown, the minutes from the January 15, 1994 annual meeting were approved. 4. REPORT OF TREASURER: Mr. Wallin distributed the SRA financial statement as of March 31, 1994. (Report attached). Mr. Bernhardson moved that the Treasurer's report be accepted and Mr. Franey seconded the motion, which carried unanimously. 5. COMMUNICATIONS: Mr. Hanus raised the issue of communications to non-members regarding SRA accomplishments and possible membership. An exten- sive discussion ensued as to the need for communication regarding the SRA and for personal contacts with non-member city councils, rather than only letters. Mr. Flora moved to direct SRA staff to prepare information regarding non-members who may have interests consistent with those of SRA members regarding utility service. That information will be shared with the Executive Committee and presented to the SRA board for approval of written and personal communication with these potential SRA members by SRA delegates. Mr. Childs seconded the motion, which carried unanimously. JN833393 8U160-3 In connection with the above discussion and communication with non-SRA members, Mr. Bernardson moved that SRA staff review the commonality of interest that may exist between and among AMM members, the Municipal Pumpers Association and SRA members. Staff was directed to communicate those findings with the execu- tive committee and the full board at the July meeting. The Board would then revisit the issue of combining efforts or membership with these groups. Mr. Keinath seconded the motion which carried unanimously. 6. MINNEGASCO RATE CASE: Mr. Strommen reported on the status of the Minnegaseo rate increase request of $22.7 million. He referenced the memorandum previously distributed to SRA representatives. (attached). Since the time of the memorandum, there had been a case settlement conference and offer of settlement by Minnegaseo. The Department of Public Service rejected the settlement offer due in part to the Commission's earlier order discouraging settlement of certain significant issues such as capital structure and incentive compensation. Hearings on the Minnegasco case will be held in May. The SRA has not sponsored an expert witness and will be monitoring the case. and Public legislature (attached). bill related LEGISLATIVE UPDATE: Mr. Strommen reported on telecommunications Utilities Commission related bills working their way through the at this time. He referenced a previously prepared memorandum. As of the date of the meeting, the most significant telecommunications to SRA members (and all Twin City suburbs) is HF 2143 declaring a moratorium on Extended Area Service petitions and directing the Commission to conduct proceedings over the next two years regarding local calling area standards. This bill is likely to pass in the opinion of persons at the legislature Mr. Strommen has contacted. If it passes, the Commission will commence hearings on local calling areas beginning in the summer of 1994. The SRA will have a clear interest in participating as the issues decided will ultimately affect the calling area and rates to which residences and businesses of SRA members will be subjected. Mr. Strommen also reported that the SRA supported a bill provision requiring Commission proceedings to be recorded. This provision has now been attached to the House version of the Prairie Island Nuclear Waste Bill. Mr. Strommen aiso noted that the House and Senate versions of the Prairie Island bill contained rate case intervenor compensation provision that may be broad enough to provide fee relief to the SRA. It is unclear, however, whether the Commission would allow a public body such as the SRA to be reimbursed for participation in a utility matter, assuming the legislation passed. The Board also discussed the issues surrounding the Prairie Island bills. The discussion reflected the fact that opinions are varied and strongly felt on both sides of the issue and it would have been difficult for the SRA to pass a resolution that reflected the will of the majority of its members and of residents of its members. The Board also discussed a bill with cable service implications sponsored by US West. The legislation failed, but would have raised municipal control and franchise issues. There was also a discussion regarding a bill restructuring the Met Council, including centralizing certain metropolitan governing functions and the electing of Met Council representatives. 8. 1995 BUDGET RECObtMENDATION: Mr. Strommen explained the alter- native budget proposals for 1995.- One option contained the $375.00 per vote JMS33393 SU160-3 2 assessment that has been in place for four previous years. The other included an increase to $400.00 per vote for the purpose of building funds for major undertak- ings that may be necessary. Mr. Brown moved to recommend the $400.00 per vote assessment. Mr. Bern- hardson seconded the motion. A discussion ensued regarding the need to include specific backup for budget projections or specific rationale for budget items. The motion incorporated direction to staff to include the following with the SRA Board recommended budget: A cover memo to board delegates, alternates and city managers urging them to discuss the proposed budget with the council and to review the attached materials giving rationale for the projections. 2. Attach the 1993 SRA Annual Review. 3. Attach a 1994-95 Outlook supporting the proposed budget. The motion carried unanimously. 9. CLAIMS: Mr. Wallin presented claims in the amount of $9,582.74 from Holmes & Graven, $1,197.14 from Chesapeake Regulatory Consultants and $775.00 from George M. Hansen Company for an audit of SRA financial condition for 1991 and 1992. Mr. Bernardson moved to accept the claims. Mr. Keinath seconded which carried unanimously. 10. LOCATION OF NEXT MEETING: Mr. Dehmer offered Osseo as the host member for the July meeting. Mr. Dehmer will work with SRA staff to coordinate the meeting location. 11. ADJOUR~T: The meeting adjourned at 9:10 p.m. Attest: Secretary Chairman Attachments: Treasurer's Report-Financial Statements Minnegasco Update Memo Legislative Update Memo 1995 Budget Information ,.T!~33393 8U160-3 3 I ROI~T A. Jo~ ~ ~ Co~ ~ TO: DATE: HOLMES & GRAVEN CHARTERED (6L3) 337.93~ F'acs~lJe (612) 337-~310 WRITER'S DIRECT DIAL 337-9233 MEMORANDUM SRA Directors and Alternates Jim Strommen, Holmes & Graven April 8, 1994 Public Hearings in Minnegasco Case; Rate Case Update ROll:IT C. LONG tAt'lA IL MOLt,Er BnlBALx L. PORTWOOD JnMY.3 M. STIOblMLn JAME~ J. rltOM$On, Jll. LAIIY M. WEITHEIM BO.'qNT~ L. WILK~[S GA. IY P. WIN'TEl DAVID L. GBAV*Dd OF COL'NSKL ROBEIT C. CAILSON ROBrlT L. DnVIDSON T. JAY Pt~bUe Hearings Attached is a copy of the times and locations of the public hearings in this Mtnnegasco rate case. The Commission and Minnegasco should remember well last year's public protest (primarily among small businesses and farmers) over the dramatic increase in the customer chapgs. Please urge mdmbers of your staff and interested residents to attend one or more of the scheduled meetings. The proposed general rate increase (2.696) and the increase in the customer service charge for residents ($5 to $6) is certainly something that people can understand and be heard on. l~,te Case The SRA has intervened in the $22 million rate increase request of Minnegasco. Due to budget co~lstraints, the SRA is not sponsoring expert testimony, but is monitoring the issues with the assistance of Mr. Towers of Chesapeake Regulatory Consultants. The SRA is watching issues, including Minnegasco's second recent increase in fixed customer service charge ($5 to $6 for residents), its request for $4.6 million Annually for the Minneapolis manufactured gas pt_Ant cleanup costs ,.a demand billing rate break to commercial-industrial customers that will shift more of, the revenue burden to residential customers and the $14 million Midwest Gas acquisition premium Minnegasco seeks to recover from ratepayers over the next 23 years. The Department of Public Service opposes nearly the entire revenue increase request of Mjnne~co. The DPS"pr°Poses a $1 million total annual revenue increase. Minnegasco has a~gued for a 12~ return on equity ("ROE") (10.26% overall rate of return). The Office of the Attorney General recommends a 10.5% ROE (9.2596 overall return). The DPS recommends a 10.75% ROE totalling a 9. ~ overall rate of return. Sgttlement Negotiations M~innegasco has requested formal mediation in an attempt to settle thin rate case prior to the formal evidentiary hearings scheduled for May. On April 6, the SRA and other parties participated in a =egotiation session with a mediator appointed by the Administrative Law Judge. Within the next week, Minnegssco will submit a written settlement proposal. As a result of a new statute, the rate p~oceedings may be suspended for a period of time to allow the parties to discuss settlement. More will be known at the time of the SRA meeting regarding the substance of the possible settlement. J14H67434 8U160-3 3. The Following Schedule ts adopted and, except when modified by an Order of the Administrative Law Judge, shall govern these proceedings. Ite~ Intervention Deadltne Intervenor Oirect Rebuttal iurrebuttal Hearing Begins March 14, 1994 March 29, 1994 April 22, 1994 May 2. 1994 May 5, 1994 The deadlines shown for ftltng of testimony are Intended to be service dates. For parties whose counsel are outside the Mtnnapolls-St. Paul Metropolitan Area, hard copy service on them and by them shall be by overnight courier, so that a11 hard copies are served on the business day Following the above deadlines, with the exception of the Rebuttal deadline, for which service on all parties shall be made on Friday, April 22. 4. Publtc hearings to receive the testimony of the public =and ratepayers shall be held as follows: Mtnneaoolts- Thursday, April 21, 1994, 7:00 p.m. Anoka-Ramsey Community College Room lO1, College Development Center 11200 Mississippi Boulevard N.N. Bloomlngton~: ~ankato: Monday, April 25, 1994, 1:30 p.m. Henneptn County Government Center, A Level Auditorum 300 South Sixth Street Tuesday, April 26, 1994, 7'00 p.m. Bloomington Education Center, Room 8900 Portland Avenue Thursday, April 28, 1994, 7:00 p.m. Council Chamber, Ctty Hall (3rd Floor) 202 East Jackson 5. The parties shall submit Briefs and submit Proposed Findings of Fact and Conclu%toas, a11 appropriately referenced to the official record, at such times after the close of the evtdenttary hearing as shall be directed by the Administrative Law Judge. PROCEDURE AND FILING OF OOCUMENT~ 6. The Rules of the Office of Administrative Hearings shall govern the conduct of the hearing herein. -2- Attorney,, '"t [.mw HOLMES & GRAVEN CHARTERED 470 Pillsbury Center, Mlflneap~b, Mlnfl~o~a 55402 ~612) 337.930~ Facsimile {612) 33%9310 WRITER'S DIRECT DIAL 337-9233 ROBERT C. LONG LAI.~tA K. MOLLET BARBARA g PORTWOOD JAMES M. STROMM~N JAMES J. THOMSON, BON%IE L W~NS GA~Y P. Wi~ DAVID L. G~v~ ~19~9-1~D OF COL~S~ ROI[IT C. CARL~ON ROBERT g Dn~n T. Jn v SALON MEMORANDUM SRA City Managers/Administrators, Directors and Alter- nates FROM: Jim Strommen, Holmes & Graven DATE: April 8, 1994 RI:: Legislative Update The highest profile, utility-related legislation this session is,- of course, the Prairie Island nuclear waste issue. This has gar- nered most of the attention of the legislature and the media. The SRA has not taken a position on the matter. There are two other bills that, if passed, would impact or poten- tially impact the SRA. The first involves the telephone regulation provisions which was the subject of the SRA's monitoring this last fall. (HF 2143). Of most importance to SRA residents and business- es is a provision affecting the Extended Area Service ("EAS") structure presently in place expanding the local calling area. In the Regulated Industries and Energy Committee, the legislators showed'their frustration with the current EAS structure. The original EAS statute was scheduled to sunset this summer. The Department of Public Service and Office of Attorney General, as well as the local exchange carriers, recommended extending the sunset for tW~ years. The Committee rejected that extension and amended the bill to declare a moratorium on new EAS petitions while the PUC reevaluates the whole EAS issue. This creates the poten- tial for a new local calling structure. This Committee creates the requirement of a significant PUC process revisiting how local calling areas are defined, potentially includ- ing the Twin Cities metro calling area. Presently, SRA members enjoy among the lowest rates and largest flat rate calling area in the United States. Though not advanced by any one party, the pos- sibility exists for the establishment of a cluster of smaller call- ing areas throughout the metro area with toll calls charged for any call outside of the designated area. A PUC proceeding to explore this issue will commence in the near future. It may be the type of issue in which the AMM members would and should be interested. Jt~68103 SU160-3 The same HF 2143 included alternative forms of regulation for local exchange carriers like US West. Those provisions are also in Jeopardy as a result of the Committee's action. As a result, future methods in the area of telephone regulation are in question at this time. It does not appear that any of the possible outcomes from the uncertainty in alternative forms of regulation would have a direct negative impact on the SRA. The second bill (HF 2151) proposed that PUC commissioners be elected by the public and that all proceedings before the PUC be recorded. This legislation has been pulled because of the contro- versy connected with the election provision. The SRA has strongly supported the use of recordings for PUC hearings and I was to tes- tify in favor of that provision. I am in communication with the sponsor of HF 2151 and am informed that the recording provision may be included in other legislation this session. SUBURBAN RATE AUTHORITY ANALYSIS OF CHANGE IN CASH BALANCE FOR THE THREE MONTHS ENDED MARCH 31, 1994 Balance at January 1 Additi,ons: Interest income Insurance rebate Special Assessments -See attached schedule Total Additions Deductions: Holmes & Graven - services Holmes & Graven - costs Chesapeake Regulatory - services Chesapeake Regulatory - costs Dinner - guests Total Deductions Balance at March 31 1994 $ 12,785.64 $ $ 20.29 $ 88.00 32,812.50 $ 32,920.79 $ $ 45,706.43 $ $ 6,862.00 $ 802.74 1,210.00 113.30 52.50 $ 9,040.54 $ $ 36,665.89 $ 1993 88,040.07 327.07 54.00 19,875.50 20,256.57 108,296.64 22,523.50 2,982.28 14,000.00 196.02 0.00 39,701.80 68,594.84 Note A: The breakdown of legal and expert fees and costs: General $ Northwestern Bell U S West NSP -Gas & Electric Minnegasco NSP Resource Plan 3,750.38 0.00 2,163.05 2,082.96 991.65 0.00 4,826.00 162.50 14.67 2,515.40 32,083.23 100.00 TotalLegaland Expert $ 8,988.04 $ 39,701.80 [I ! SUBURBAN RATE AUTHORITY STATUS OF ASSESSMENTS RECEIVABLE As of March 31, 1994 BALANCE VOTES ASSESSMENT PAID DUE Bloc~mington Brooklyn Park Burnsville Champlin Circle Pines ColLimbia Heights Deephaven Eden Prairie Edina Fridley Greenwood Hastings Hopkins Lauderdale MaPle Plain MaPlewood Min~etonka Mineetrista NeW Brighton Nort~h St. Paul Orono Osseo Plymouth Robbinsdale Roseville Savage Shakopee Shoreview Shorewood Spring Park St. Louis Park Wayzata West St. Paul Woodbury prat of 1993 assmt received 1993 18 $ 6750.00 $ 3375.00 $ 3375.00 12 4500.00 0.00 4500.00 11 4125.00 2062.50 2062.50 4 1500.00 0.00 1500.00 1 375.00 375.00 0.00 4 1500.00 750.00 750.00 1 375.00 187.50 187.50 8 3000.00 1500.00 1500.00 10 3750.00 1875.00 1875.00 6 2250.00 0.00 2250.00 I 375.00 0.00 375.00 4 1500.00 750.00 750.00 4 1500.00 750.00 750.00 1 375.00 187.50 187.50 1 375.00 187.50 187.50 7 2625.00 1312.50 1312.50 10 3750.00 3750.00 0.00 1 375.00 187.50 187.50 5 1875.00 1875.00 0.00 3 1125.00 562.50 562.50 2 750.00 375.00 375.00 1 375.00 187.50 187.50 11 4125.00 4125.00 0.00 3 1125.00 562.50 562.50 7 2625.00 2625.00 0.00 2 750.00 375.00 375.00 3 1125.00 1125.00 0.00 5 1875.00 937.50 937.50 I 375.00 0.00 375.00 I 375.00 187.50 187.50 9 3375.00 1687.50 1687.50 1 375.00 187.50 187.50 4 1500.00 750.00 750.00 5 1875.00 937.50 937.50 750.00 -1687.50 167 $ 62625.00 $ 32812.50 $ 28875.00 I I I I I I I I I I I I I I I I I I I DEC~WRk'~31t 1992 AND 1991 I I I I I I I I I I I I I I I I I I I GMHCo GFORGF:: M. HANSESN COMPANY, P.A. · 1 Prot['$xtonul ('~rpl~rdll~rt ~f ('~,rttt]ed P:~hIw .It't'l~litllctl~l$ ~"~e, Board of Directors SubUrban Rate Authority We have a,~t~ the accompanying balance sheets of the Suburban Rate Authority as of December 31, 1992 and 1991, and the relat_~d statements of inccm~, expense and ~ balance, and cash fl~ws for the years then er~. ~ese financial statements are, the r~qmmns~i~ of the Auth~rity's m~ageme_nt. Our r~spons~ility is to We Cormlucted__ our audits in accordance with generally accepted auditir~ ~. ~ standazds rec~,i~e that we plan and perfonm the audit to obtain reasonable ~ abcxit whether the fi_hat, iai sta~ ar~ free of material mi~-tat~m~nt. accountin~ principles used ard significant estimates made by management, as w~-] ] as evaluating the overall financial statsment pr~sentatic~. We believe that our audits proVide a reasonable basis for cur opinion. In ~ opinion, the finar~ial statements referred to above present f~irly, in all matra_rial respects, the financial position of the Suburban Rate Authority as of L~ 31, 1992 and 1991, and the results of its operations and its c~sh flow~ for the years then ended in conformity with generally accepted accounting ~',~=iples. Ma~ch23, 1994 SOUTH, ${JI rE ~ 75 DvlINNE~-~,FDOLIS. MINNESOTA 55416 612/546-25~6 FA X 6 ~ 2, 544-7557 I I I I I I I I I I I I I I I I I BAI_ANCE ~ D~ 31t 1992 AND 1991 1992 $ 88t040 Liability mrs payable $ 41,014 47,026 $ 88,040 STA_TI~N'i~OFIN~, EXPENSE AND~~CE YEARS ENI]ED~31, 1992 AND1991 1992 62,064 2,191 64,255 $ 63,123 24,705 929 98 $ 88,855 (decrease) in fund ba~anoe (24,600) 71,626 47 [ 026 2 1991 $ 91 504 $ 19,878 71,626 $ 91,504 1991 57,388 4,040 210 66,638 $ 48,742 10,057 947 59,746 1,892 69,734 71f626 ~ OF CASH ~ YEARS ENDED DEC~MR~R 31~ 1992 AND 1991 CaSh flows from operating activities Cash received f~-om mmmbers and others ~ash paid for services and to suppliers Interest received Net cash pz~ovided by (used in) operating activities CaSh January 1 CaSh December 31 ReConciliation of increase (decrease) in fund balance to net cash provided_ by (used in) operating activities ~ncre~e (~) in fund balance Adjustments to reconcile increase (decrease) in fund balance to net cash provided by (used in) operating activities (Increase) decrease in accounts receivable ~ in accounts palrable Net cmmh provided by (used in) operating activities 3 1992 $ 63,376 (69,031) 2,191 $ (3,464) 91t504 $ 88t040 $(24,600) 21~136 $ (3,464) 1991 $ 57,773 (52,275) 4,040 $ 9,538 81~966 $ 91~504 $ 1,892 175 7~471 $ 9~538 I I I I I I I I I I I I I I I I I I I NOTES TOFINANCIAL~ ~ 31t 1992 AND 1991 N.o~e 1 - Orqanization q]~e Suburban Rate Authority is as a state-wide organization, financed by m~mber contributions, to participate on behalf of its members in the regulatory p~ings of the Minnesota Public Service C~,~,,i~sion or other rate setting bodies. ~he Authority was established in accordance with Minnesota Statutes that authorize gove~.[~ntal units to join together to provide service or perform duties that they could do themselves. ~e Authority is considered a gove~]m~_ntal unit, but is not a component unit of any of its members. As a govez~m~nt unit the Authority is ex~ F~p of theAnthorityconsists of the following municipalities as of Deo~mber 31, 1992: Brooklyn Park Burnsv(1 le Circle Pines Columbia Heights Dee~ven Eden Prairie Fridley Lauderdale Maple Plain North St. Paul ply~uth Pnhhinsdale Roseville Savage St. I~m~i m Park Spring Park Wayzata Each m ember has one vote for each 5,000 population or fraction thereof. Members of the AuthorityaretomakecontributionstotheAuthority if it is det_m~mjnedthatsuchcontrib~tionsarenecessary. The. duration of the Authority shall be for a term of three years ar~ thereafter on a year-to-year basis. Upon dissolution, the net assets shall be distr~ to the members of the Authority. NOte 2 -AccountJ~Policies ~%eaccountingpolicies of theSuburbanRateAuthorityco~formtogenerallyaccepted aocountingprinciples, q~e following is a summary of the significant policies: Basis of Acco~qt~g - q~e acc~l basis of accountir~ is followed. I I I I I I I I I I I I I I I I I I I D~l~R31~ 1992 AND1991 N,c~e 3 - Inl accordance with applicable Minnesota Statutes, the Authority ma/ntains deposits at~. d~?ository banks authorized by the Board. or, collateral. If collateral is pl~_~dg_~ed as protection for tb~ deposits, the market va~ue of the collateral must at a minimum be 110% of the deposits not covered by ' .~nSurance or bonds (140% in cash of mortqage notes pledged). C~hatDeoember 31, 1992 and 1991consistedofcheckinga~andmoneymarket acOountsatdesignateddepositories. All funds at thedepositorieswere fully in~bytheFederal Deposit Insurance Corpor~tion. ~ 31~ 1992 AND 1991 GMHCo GIEOI:=tGE M. HANSEN COMPANY, I~.A. .~ Pro.£e$$tonal Cor~ooratton of Cer~t.~ed Public .4ccountant$ ~he Board of Directors of E~m=mher 31, 1992 and 1991, and the related sta~ of ~, expense and fur~ balance, and cash flcx~ for the years then er~. 7b~= financial stat~n~nts basis for our cpinica~. respects, the financ~ positicaa of the SubuEban Rate Authority as of 31, 1992 ar~ 1991, and the results of its cperatic~s ar~ its cash flc~s for ~ years then enaea in ccnfou~ty with generally accepted aocxmnt/n~ principles. /~.nrC~t23, 1994 14313 UTC~ AVENUE SOUTH. SUffE 175 MINNEA~ M~JNE~OTA 5~416 612/54~-;~:~ FAX 612/544-7557 BAIANCE S~I'S ~ 31t 1992 AND 1991 1992 88[040 1991 911504 41,014 47,026 88~040 19,878 71,626 91r 504 STA~ OF ~, EXPENSE AND FUND BAIANCE VFARS ENI~D ~ 31t 1992 AND 1991 1992 1991 ~ (d.crease) in fund ba~an~ Fur~ balance Jar.~ry i 62,064 2,191 64,255 63,123 24,705 929 98 88,855 $(24,600) 71~626 47[026 57,388 4,040 210 66,638 $ 48,742 10,057 947 59,746 1,892 69,734 711626 S~I]~TS OF CASH ~ YEA~S ENE~D ~ 31t 1992 AND 1991 Net ~-~-h provided by (used in) operating activities 1992 63,376 (69,031) 2,191 (3,464) 91t504 88t040 1991 57,773 (52,275) 4t040 9,538 81t966 91t504 l~ecc~ciliatic~ of increase (decrease) in fund balance to oash provic~_ by (used in) oF_ra~ activities ~ (decrease) in fund ~lju.~t'-~nts to recc~cile ir~ (decrease) in (Increase) decre~ ~ in accounts receivable ~ in accounts payable $(24,600) 21~ 136 $ (3,464) 1,892 175 7~471 91538 3 ~ OF C~I-I ~ YE~S ~ ~ 31~ 1992 AND ]:.991 paid for servi~ and to suppli~ ~ reoei~ ~tir~ activiti~ 1992 $ 63,376 (69,031) 2t191 $ (3,464) 91t 504 ~ 88~ 040 1991 $ 57,773 (52,275) 4,040 $ 9,538 81t966 ~ 91f 504 C~cash~tic~ of increase (decrease) in fund balance to ~i~ by (used in) o~_ra~ a~/viti, s IncX~-~ (~) in fund bal~ ;~j~tl-~nts to reconcile increase (~) in ~ ~~ to ~ ~ ~i~ by (~ in) ~tin~ activiti~ (~) ~~ in acccunt~ reoeivable ~ in ~ payable $ (24,600) 21,136 $ (3,464) $ 1,892 175 7t471 ~ 9f538 3 I~CHX~{~R 31~ 1992 AND 1991 In acccx~ance with appli_~_ble Minnesota Statutes, the Autho~ maintains dep:~i= at 4.pository banks ~ed by th. retard. Minnesota Statutes re~,{~ that aU ~its be prot~*~ by ~, surety bono or collateral. If collateral is pledged as protecticm for the deposits, the markmt value of the cc~/ateral m~t at a m~n/m~ be 110% of the deposits not covered by ~ or ~s (14o% in ~-~h at D~c~her 31, 1992 and 1991 c0~sisted of checkir~ acoounts ar~ m=~y markst accounts', at designated depositories. All funds at the depositories ~ fully insured by the F~_~de~al Deposit Insurance COrporati~. 5 April 26, 1994 Metropolitan Waste Control Commission Meats Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101-1633 612 222-8423 TO IT.T. CITY FI~lli~ O~I(~R~i The Metropolitan Waste Control Commission (MWCC) recently closed out 1993 revenues and expenditures and completed the 1993 final cost allocation. The enclosed statement shows both the estimated sewer service billing your city paid for 1993, and the final billing to your city for the same year. The bottom line shown on the accompanying statement is the amount your city underpaid or overpaid in 1993. This amount will appear as a credit or a debit on the city's 1995 statement of sewer service To briefly recap the year, the MWCC underspent its 1993 amended budget by $1.1 million through a variety of cost-saving initiatives and improved productivity. However, the savings was offset by a shortfall in projected revenue. The variances cancel each another out, bringing our 1993 budget year to a zero balance. Consequently, there will not be an across-the-board rebate for communities on your 1995 sewer service bill, as there has been in previous years. At this time I would also like to provide an update on the Cost Allocation Study. In 1993, Commission staff conducted a study of the system in response to concerns expressed by communities regarding variability in charges. Although by law and policy, we are required to bill each community based on their proportionate share of flow, we felt there wereposaibilities within theseguidelines to improve the method of billing. You were invited to two different workshops where our staff shared their findings and listened to your comments. Our commitment and work on this effort continues. We will continue to keep you informed on the status of this study and our recommendations. Aa always, your questions or comments are welcome. For specific questions about this statement or the zero rebate in 1995, please contact Steve Sielaff at 229- 2021 or myself at 229-2017. Sincerely, Lois Spear Controller LiS:klm A:\FNLCAg~.LIS cc: City Nanager Equal Opportunity/Affirmative Action Employer METROPOLITAN WASTE CONTROL COMMISSION 1993 Final Sewer Service Statement 5034 Columbia Hts 1993 EST. ,Gallonage Processed (in million gallons) 610 Cost per Million Gallons 1 ~201.10 ¥otal S~wc-r Sorvice Cost 732,671 Other (Credits) or Charges: Current Value Credit (22,2721 Debt Payment Credit 0 1991 Final (Credit)/Amount Due (39t474) ¥otal Other (Credits) or Charges (61,746) :. :~:.::iii: !(6Ii746 Customer Billing 670,920 Reduction of 1993 Billing] via Cash Rebate to Customer 0 Net Customer Billing 670,920 Amount Under aid or Over aid b Customer ~ Note: This is not an invoice or credit memo The amount underpaid or overpaid will be added/subtracted on your 1995 Statement of Estimated Sewer Service Charges. First Bank Columbia Heights Office 5250 Central Avenue NE Columbia Heights, MN 55421 612 572-3200 April 21, 1994 Dear Community Partner: 1 am pleased to present you with First Bank's 1993 Minnesota Community Responsibility Report. This report, titled "Helping Our Communities Succeed" demonstrates how we use a combination of affordable banking products and services, sponsorships, volunteerism, and contributions to help address and meet the needs of the communities in which we do business. While we're very proud of the accomplishments we made last year in meeting the ever-changing needs of our communities, we recognize that there is more work to do. We're committed to strengthening the products and programs we have in place and developing new and better ways to serve the people who live and work in the neighborhoods where we operate. Sincerely, ~'J~mes J. Passeri President First Bank Columbia Heights Enclosure Mernber First Ban,~. S':,'stem CO UNTY OF ANOKA Office of County Administration GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2489 (612) 323-5680 TIM YANTOS Deputy County Administrator Direct #323-5692 The Honorable Joseph S. Sturdevant Mayor, City of Columbia Heights 4848 7th Street NE Columbia Heights, MN 55421 Dear Mayor Sturdevant: Please be advised that the Anoka County Board of Commissioners, at the most recent meeting of Tuesday, April 26, 1994, adopted the attached Resolution #94-58, Placing A Bounty on the Destruction of Pocket Gophers. Please note the County will, this year, match the amount of bounty, if any, established by the township or municipality, but in no event to exceed seventy-five cents for each pocket gopher destroyed, and payment will be made upon certification by the township or municipality that they have paid the township or municipal bounty together with the County bounty. Should you have any questions regarding this matter, please contact Evonne Wallin in the Finance and Central Services Division at 323-5308. Sincerely, Tim Yantos Deputy County Administrator TY:pd Enclosure cc: Patrick Hentges, City Manager FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDD/TI'Y: 323-5289 BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE: .April 26, 1994 RESOLUTION OFFERED BY COMMISSIONER: Burman PLACING A BOUNTY ON THE DESTRUCTION OF POCKET GOPHERS WHEREAS, the Anoka County Board of Commissioners has the authority to place a bounty on the destruction of pocket gophers in the County of Anoka pursuant to Minn. Stat. 348.12 and 348.13; and, WHEREAS, the Anoka County Board of Commissioners desires to place a bounty of up to seventy-five cents per pocket gopher for the destruction of pocket gophers in those municipalities or townships that elect to establish a bounty for the destruclJon of pocket gophers and where said municipality or township will certify to the County the number of pocket gophers destroyed by each individual: NOW, THEREFORE, BE 1T RESOLVED that Anoka County offers in each township or municipality of the County a bounty for the destruction of pocket gophers which will match the amount of bounty, if any, established by the township or municipality, but in no event to exceed seventy=five cents for each pocket gopher destroyed, and payment will be made upon certification by the township or municipality that they have paid the township or municipal bounty together with the County bounty. BE IT FURTHER RESOLVED that copies of this resolution be provided to Division Managers, Department Heeds and townships and municipalities of Anoka County. YES NO District #1 - Berg X Berg District 82 -Burman X Burman District #3 - Langfeld X Langfeld District #4 - Kordiak X Kordiak District 85 - McCauley X McCauley District//6 - McCarron X McCarron District//7 - Erhart . X Erhart STATE OF MINNESOTA ) SS COUNTY OF ANOKA ) I, John 'Jay' McLinden, County Administrator, Anoka County, Minnesota, hereby certify that I have compared the foregoing copy of the resolution of the County Board of said County with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the . minutes of the proceedings of said Board at a meeting duly held on April 26, 1994, and that the same is a true and correct copy of said original record and of the whole thereof, and that said resolution was duly passed by said Board at said meeting. VV'~ness my hand and seal this 26th day of April, 1994. COUNTY ADMINISTRATOR Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857- (612) 782-2854 DATE: APRIL 28, 1994 TO' FROM: CITY DEPARTMENT HEADS DON SCHNEIDER, CITY COMMUNITY DEVELOPMENT DIRECTOR~ RE: AVAILABILITY OF "THE FOUNDATION DIRECTORY" IN HRA OFFICE If you are interested in securing a grant from a foundation for one of your programs, the City/HRA now has a copy of "The Foundation Directory". For your information attached is a sample entry and "What's in The Foundation Directory?". You or members of your staff are welcome to come to the HRA Office to review the 1702 page publication for applicability to your programs. Please call me at 855 if you have any questions. Encl cc: HRA Comm/City Manager Fqual Opportunity Employer Equal Housing Opportunity Agency What's in The Foundation Directory? THE FOUNDATION DIRECTORY The Foundation Directory provides information on the fi- nances, governance, and giving interests of the nation's largest grantmaking foundations--those with assets of $2 million or more or which make annual grants of at least $200,000. The information in the Directory is based either on reports received directly from the foundations or on the most current public records available. The Directory is arranged alphabetically by state and, within states, by foundation name. Each entry includes the foundation's name and address, financial data for the latest available year of record, a description of funding interests, a list of officers and trustees, and the foundation's IRS Employer Identification Number. Where applicable, additional information is provided on the types of grants or other forms of support awarded, restrictions on the giving program by geographic or subject area, application procedures and deadlines, and the number of staff members the foundation employs. When available, a sample list of up to ten of the largest grants paid is included. When using the Directory to identify potential funding sources, grantseekers are urged to read each foundation description carefully to determine the nature of the grantmaker's interests and to note any restrictions on giving that would prevent the foundation from considering their proposal. Some foundations limit their giving to a particular subject field or geographic area; others are unable to provide certain types of support, such as funds for buildings and equipment or for general operating budgets. Even when a foundation has not provided an explicit limitations statement, restrictions on giving may exist. This is often the case with entries updated from public records. Further research into the giving patterns of these foundations is necessary before applying for funds. INDEXES Six indexes to the descriptive entries are provided to assist grantseekers and other users of the Directory: · The Index to Donors, Officers, Trustees is an alphabetical list of individual and corporate donors, officers, and members of goveming boards whose names appear in Directory entries. · The Geographic Index lists foundations by the states and cities in which they are located, with cross-references to foundations located elsewhere that have made substantial grants in a particular state. · The Types of Support Index provides access to foundation entries by the specific types of support the foundation awards. A glossary of the forms of support included appears at the beginning of this index. Under each type of support term, entry numbers are listed by the state location and abbreviated name of the foundation. · The Subject Index provides access to giving interests of foundations based on the "Purpose and Activities" and "Fields of Interest" sections of their entries. A list of the subject terms used is provided at the beginning of this index. Under each subject term, entry numbers are listed by the state location and abbreviated name of the foundation. · The Index of Foundations New to the Edition is a listing of foundations that appear in the current edition of the Directory but had not met criteria for inclusion in the previous edition. The descriptive entries for these foundations are highlighted with a star. · The Foundation Name Index is an alphabetical list of all foundations with entries in the Directory. Former names of foundations appear with "see" references to the appropriate entry numbers. This index also providesreferences to Appendix A, which lists foundations that appeared in the previous edition but have since terminated or otherwise become ineligible for inclusion. In the Geographic Index, Types of Support Index, and Sub- ject Index, foundations that award grants on a national, re- gional, or international basis are listed in boldface type. The other foundations generally limit their giving to the city or state in which they are located. In addition to the descriptive entries and indexes, the Directory includes three appendixes. Appendix A lists foundations described in the previous edition of the Directory that do not have entries in the current edition because they have terminated operations, merged with another foundation, ceased grantmaking, or changed their legal status. Appendix B lists private operating foundations that hold assets of $2 million or more but are excluded from the Directory because they do not maintain active grantmaking programs. Appendix C lists foundations that are excluded because they contribute only to a few specified beneficiaries or to the support of a single institution. Symbols Identifies foundations for which in-depth descriptions have ~' Indicates foundations that did not appear in previous edition. been prepared for inclusion in the Foundation Center's ~ Indicates individual is deceased. Foundation lO00. (L) Ledger value of assets. Indicates entries prepared or updated by Center staff from (M) Market value of assets. public records. * Officer is also a trustee or director. Entry number I Street address IPerson to whom inquiries shouEI be addressed Establishment data Areas of foundation giving I Types of grants and other types of support S. pecific limitati0ns'on foundation giving by geographic a'rea, subject focus, or ~pes of support Application information I Staff Sample grants (see actual entry for a more complete listing of grants) Sample Entry , 2985 The Bush Foundation', E-900 First National Bank Bldg. 332 Minnesota St. St. Paul 55101 Contact:. Humphrey Doermann, Pres. (612) 227-0891 Incorporated in 1953 in MN. Donor(s): Archibald Granville Bush,:t: Ed)th Bossier Bush.:t: . Foundation type: independent . Financial data (yr. ended 11/30/92): Assets, $450,143,909 (M); ex, penditures, $24,717,107; qualifying distributions, S22,199,072, in- cluding $18,560,085 for 253 grants (high: Sl,000,000; Io~ $4~4~0; average: $25,000-$50,000) and Sl ,641,022 for 66 grants to individu- als (high: $73,000; Iow: $11,400). Purpose and activities: Support largely for education, arts and hu- manities, delivery of health care, leadership development, minority opportunity, and women and girls. Als0 operates the Bush Leader- ship Fellows Program in MN, ND, SD, and western WI, the Bush Fel- lowships for Artists in MN, ND, and SD, and the Bush Medical Fellows program in rural areas of MN, ND, and SD. Fields of interest: Higher education, education, education-- minorities, arts, fine arts, music, performing arts, museums, language and literature, humanities, media and communications, Eealth, health services, social services, leadership development, minorities, women, science and technology. Types of support: Fellowships, matching funds, endowment funds, special projects, seed money, continuing support, capital campaigns, renovation projects. Limitations: Giving primarily in MN, ND, and SD. No support for pri- vate foundations. No grants to individuals (except for fellowships), or for research in biomedical and health sciences; generally no grants for continuing operating support, for building construction of hospi- tals or medical facilities, church sanctuaries, individual daycare cen- ters, municipal buildings, and buildings in public colleges and universities; no covering of operating deficits, or to retire mortgages or other debts; no loans. Publications: Annual report, application guidelines, program policy statement, financial statement. Appllcatlon informatiom Application form not required. Initial approach: Letter or telephone Copies of proposal: 2 D~adline(s): 4 months before board meetings Board meeting date(s): Feb., Apr. (odd-numbered years only), June, and Oct. Final notification: 10 days a~ter board meetings Officers and Directors:* Thomas E. Holloran,' Chair.; Frank B. Wilderson, Jr., 1st Vice-Chair.; Anita M. Pampusch, 2nd Vice-Chair.; Humphrey Doermann, Pres.; Sharon Saylas Behon,* Secy.; Richard D. McFarl~nd, Treas.; Merlin E. Dewing, Phyllis B. France, Ellen 7.. Green, Be~trix A. Hamburg, John A. McHugh, Diana E. Murphy, Kennon V. Rothchild, W. Richard West, Jr., C. Angus Wunele, Ann Wynia. ~ Number of staff: 8 full-time professional; 4 lull-time support; 4 part- time support. EIN: 416017815 Sample grants: The following grants were paid in 1992. $900,000 to Augsburg College, Minneapolis, MN. Toward completion of new library in Phase II of capital fund drive. $875,000 to Shaw University, Raleigh, NC. Toward building and endowment items in Wings for the Future capital fund drive. $703,500 to College of Saint Catherine, Saint Paul, MN. Toward completion of Sports and Fitness Center in current capital fund drive. Year-end date of accounting period Assets at market value (M)!or ledger value (L) i~ Total expenditures figure ! ! Amount and number of grants . paid Separate information on amount and number of · employee matching gifts, grants to individuals, o[ loans Printed material available from the foundation Officers.and trustees or other governing b~dies I IRS Identification Number For a complete listing of data elements, see "How to Use The FoundatiOn Directory" in the Introduction. WILSON JONES COMPANY G7504 ColumnWrlte ® Initials Date Prepared By1 ~-" Approved By MADE IN U.S.A. 1 2 3 1 11 12 13 14 18 21 ~5 ~? ~8 ~7 P.e2 Meats Park C~nttc, 230 East F'~h Street, ~t. t. au~, tvtmn 55101 6131 :Ii)t-1359 TDD 6t3 391-{YiK)4 FROMt St)'n.llgClh April t2, 1994 Metro HRA Advisory Committee 'fhomas C. MclHlveen, BRA Manner City licensing of Rental Property B&CKGROUNI~ · · · uired b thc Columbia Heights HRA ' tion where n city hcense was bi~tnii rcq Y . . R,~.~atiy w~ had ~ ~tua~n ..... . ........,.,.,,+,,1 units in their commumty. · ,,,~ ,,,qnr to betiunms Section a a~mt,,u~ ,~.~ "'"_"'2'..' .-- ,',---,:+.. v.,o,,,-,--*lon and was consiocrett t~nt reasonable. '13~ own~ of th© property had not compiled w~th the te~lu{temcnts and tl~ HKA refused to t~[i,, ,T~.=tion 8 n.~btnnce until the l{c~'.n~ ~ ~taJn~. HUD indic, ares that th~ nrc -,ut h [n,o~ ~[ the Oty or ~etro HRA The attached l=ttcr f=om ..... ,- ---.-:rement~ may "unduly testdct~ ~e cholces of Seotion 8 participants, liuu also spca--- ~, ,,,~, boforo additional pro,ram requirements are to be applied in .the administration of the program. HUD'; pmitiofl at thi~ time is that 'th~ current practice of requiring properties to be llccmcd Columbia H~i~ht~ must bo discontinued.' An issu~ that is not cleat to me b ~h¢~hcr or not tbs owner in the above situation meets the requirements of an 'owner' under federal regulations. 24 CFR 8R2.102 defines an owner as 'an), · o erativ¢, having thc I~ga! fight to Ica.~ or suble~r,~ existing housing.' n or entity, indudins a co p ......... ,:.... ,~,,u n,erate a rental dwelling ia ~P~t.h~s casa. under city ordinance, 'no person, term or c.o~l~ta,,,,.. ....... th~ City v, ithout hav~g first obtained a Uccnse..; 'lo get a license an application mint be mad~ to thc City ired th~ unit inspected, and found to be in compliance with the [housin~ maintenance] code. the Section 8 Ho. using In th6 abscn~ u£ a licensing rcquit~m~nt, it ~s our p~acflce to enforce orll¥ tn (loality Standards, not · local housine code, in determining a unit? ¢li~'oility for pafli¢ip.atio? the pm~ram. HUD will be asked to chtr~y whether or not an owner m Columbia Heights ~bo ooe~ not have a iicenso as tCClUtred by city code is an 'owner' under thc federal regulations. It v. ould be helpful to haw the members discuss this issue and how it mi~t impact communities you - "'~--din" off HUD'i position, there may be broader implications regarding the rcpre..~nt, l.~F~- ~ · - '- -~- .... :~n. administration of tho ~e~tion p $ U.S. D~p~rtment of r~oualng ettd Urbp,~ D~velopm~tt wathy Kline, Program Operations Supervisor Metro HRA Mmorm Park Centre 230 East 5th Street gr. p~,~l, MN 55101 Doar Ms. K14ne: Subjoct~ City Licensinq Of Rental Property It recently came to our attention that a city license was being required by the Columbia Heights HRA sta£f paior to bcginnln~ Sec=ion 8 assistance on rental units in their community. The particular case involved a property that ~ad passed the Oectlon Housing Quality Inspection and was considered rent reasonable. re no Section 8 pro~ram inpediments to bepi'min~ There we ....... ,, ..... v~r the owner of the proper~y, section ...... 21~ed with the city's rental ll~ln~ a duplex, haO no~ yeu requirement~ and the HRA refuemd tO beqin Section 8 assistance until the license was obtained. This practice is problematic for a number of reasons. 1) Any additional section 8 requiroment~ ~hou]d be adopted by the HRA board, .in this case the Metro HRA board, and submitted to }~UD £or approvpl. Our approval is ba~od, to a ]arge extent, on a deuerm~nation o~ whether the requirement(s) would "unduly restrict' the choices of Section 8 purtlcipant~. No R[]D approval was obtadned for this additional program requirement. 2) In this case, a non-section 8 renter wou£d nog b~ prohibited from moving into the unliceumad property and would suffer no penalty [or doing so. The . , . nt is against an ~ who has v~o]ated the s enforceme rt . In becomin~ C1~¥ nt of an unlicensed prope Y ordinance, not an o~cuP~he tit-, the HKAh&s cx~ended coverage.Of an enforcement a~m ~or _~{ ..... ~-~ ~n addition to exceeding thc ordlnan~ to secuion 8 renu-=o, -,,~*.,, ....... ~" HRA il* ~iolation of stat- S ma pu~ program requirement Y ........ =---~ ~n recelnt of public houoxng law p~ohibitln~ oiscrzmina=~on u=~=~ ~ assistance. There are other ways that the aRA c=n ~cknowled~e p~£tnershlp with c~ty government in workin~ to provxde high quality r exam le, the HRAmig~u adopt a policy that it. rental housing~ Fo._ '~ ---~-- of re~,ests for lease ap~rov%l will rovldc th~ cx~y WlC~ ~~:; ~h~-~nn. v £~ lice.Dod ana, i£ it iu not, to take necessary steps to obtain compliance. addition, the HRA could advise prospective ~ection 8 tenants of unlicensed p£opertico about the possible conceguences of choosing to live in such properties. The HRAcould also provide info£~ation on the licensing9 process to lana~.ords in their periodic landlord workshops or in their landlord handbooks. U.S. D~p~rtlt~nt o! Houslnt) uLtd Url~on Dov,~lopm~nt Min~puG~.Ot.p~ut oilier, Re~nn V 220 Saa~nd Strait South Minn~npOITl. Mlnno~o~ 55401,2t95 I hope thim helps clarify our position. The current p=ac~iee of ,.equi=ing .propert4~.~ to be licensed in Columbia-Heights must.be discontinued. We would be happy to discuss this matter further. with you or with Columb4a Heights. If you have any questions please contact Betty Jones, 370-3195. Very ~ncerely/~Y ours, Public Housing Division Po 84 ur OSitiO~, Th~ cur=en~ p~act~c~- ~qu~z--~ ~----~ _~J ~ h~n~v ~0 O~~ '" - ..... you or wi~h Co~- 3~195' pleUe contact Be~UY Jones, very ~}ncere_ly,~oucs, Public Housing DiV£S~.on Housing & Redevelopment Authority of Columbia Heights ~,~ .-. ~'~ 59{) N.E. 40th Avenue, Columbia Heights, MN 55421 TO: FRO~: BRUCE NAWROCKI, HRA COMMISSIONER DON SCHNEIDER, HRA EXECUTIVE DIRECTOR~.~ ~-=~/~ DATE: APRIL 18, 1994 SUBJECT: RENTAL ASSISTANCE PROGRAM(SECTION 8) REQUIREMENTS VERSUS CITY HOUSING MAINTENANCE CODE REQUIREMENTS AS per your request today, I checked on the comparisons of the requirements of the Rental Assistance Program Housing Quality Standard with the City Housing Maintenance Code(HMC) requirements. The rental units must meet the city HMC requirements to be licensed. There several areas in which the city HMC is more stringent that the S8 HQS. Information on the S8 HQS and City HMC is attached for your information. Some examples of contrast are cited below: 1. The SS HQS do not require window screens in habitable areas. The City HMC does. See pages 6, 7, 15, & 20 of attached. 2. In the kitchen, the S8 HQS only requires a table and a portable storage cabinet for storage and preparation of food. The City HMC requires that each unit contain a counter or table for food preparation and must contain cabinets and/or shelves for storage of eating, drinking and cooking equipment and utensils and of food that does not require refrigeration for safekeeping. See pages 8, 9, 18 of attached. 3. According to S8 HQS, units may have interior walls with minor holes in them. The City HMC requires "Every interior wall and ceiling shall be maintained in a tight weatherproof condition...". See pages 2, 3, 4, 6, & 20 of attached. 4. According to S8 HQS, security in units may be provided by working locks on windows and doors. The City HMC requires "Every door that provides ingress or egress for a dwelling unit within a multiple family unit shall be equipped with an approved lock that has a dead locking bolt that cannot be retracted by end pressure; provided, however, that such doors shall be openable from the inside without the use of a key or any special knowledge or effort." See pages 6 & 19 of attached. There are several other instances that can be found in the attached. If you need more examples, please give me a call at 782-2855. Encl/cc: HRA Comm/~i%Y'~'Manager Equal Opportunity Employer Equal Housing Opportunity Agency MINUTES REGULAR MEETING NAY 14, 1991 PAGE 3 " E. Consider promotion of Barbara Dock Occupancy Specialist to Public Housing Manager position. Karen Skepper, Public Housing Manager, has accepted a ~ob with the Hopkins HRA and is leaving the Columbia Heights mt as of May 31, 1991. Qualified staff members and other City employees have been offered the option of being considered for the position..Barbara Dock has the education and experience which qualifies her for the position at entry level. The Executive Director highly recomends her for promotion to theposition subject to her completing-the requirements to become a Certified Public Housing Manager within 12 months after appointment. Attached as Appendix "F" to the Agenda Packet is a Resolution appointing her to the position. Board questioned if the position was appropriately posted, giving others in the City adequate opportunity to apply. It was felt there should be further discussion on the staffing situation at Park-view and what is anticipated for Parkview Villa South before a Public Housing Manager is appointed. Board .expressed concerns with the present staffing of Park-view ¥illaand thought that alternatives should be considered. Another suggestion of theBoard was that the Public Housing Manager's main office be located atPVVand that the m~ority of the time be spent in that office. Mr. Schneider stated that the proposed staffing plan is to have a Resident Caretaker in each building. That the caretakers would be responsible for janitorial work and be on call for emergencies. Others on the Board questioned the cost effectiveness of having caretakers in both buildings. It was the general consensus of the Board that whoever is appointed should have good managerial skills and very strong people skills. Naw°rcki moved, Dustin seconded a motion to table the issue of appointing a Public Housing Manager until an overall staffing structure is in place. Roll Call: Aye: Young, Nawrocki, Dustin. Nay: Jindra, Heintz. F. Consider appointment of BRA Intern from St. Cloud State University, Angela Schlender, to Occupancy Specialist position. Since the above item was tabled, (appointment of Barbara Dock, the present Occupancy Specialist, to the Public Housing Manager position) this item is no longer pertinent since there is not an empty position at this time. Nawrocki moved, Dustin seconded tabling the Resolution Occupancy Specialist and Establishing Rate of Compensation. Young, Nawrocki, Dustin. Nay: Jindra, Heintz. 91-05, Appointing Roll Call: Aye: Consider having HRAOccupancy Specialist complete City Housing Maintenance Code Inspections in coordination with Rental Assis- tance Progra~Housing Ouality Standards {HQS) Inspections. -. The HRABoardrequested that the Exec~tive Director request information from the City Building official in regard to the possibility of the HRAOccupancy Specia- list completing the City Housing Maintenance Code Inspections in coordination with the Rental Assistance Progra~ HQS inspections. A copy of the Executive .-_.. -~., -.~:.~ . :~ ,-, Director's letter is included in the t,enda P~ket ~~i~a~. ~clos~ Ap~ndix H2 is the CitF ~iidin~ Offic[al's ~s~nse. - It a~"that ~ith field trainin~ f~I the Buildin~ Offici~ ~d Fire ~p~t"t~t the ~cup~cF Specialist could complete the joint ins~ctions thereby eii~inati~ the ne~ for .: .:' .~' duplicate ins~ctions of units.' Costs of ~F training, outside 'of the Cit~ in- :' house training, ~ould ~ve to ~ paid b~ the ~. . -:::: .;::.k-:~::' Na-~ki IOV~, ~stin second~ tabl~n~ ~r~tin~ aPPr0~l"f~'~'' the Occup~c~ Specialist to insp~t CitF rental ~its for ~th the ~: Rental. ~sist~ce- P~ Housin~ ~ali~ S~d~ds ~d CitF ~ousin~ ~ainten~e 'Ne l liaited to ~its ~in~ ~sisted or to be ~sisted bF Rental Assist~ce P~r~ ~ith the Oc~p~ Speciali~ authoriz~ to attend forI~ ~d info~ tr~inin~'~ deemed necess~ b~ the Cit~ ~uildinq Official ~d ~ ~ecuti~e Director, ~ith e~nse paid u~n colpletion of ~e course{s) in acco~ce ~i~ the ~A Personnel Polic~. Roil Call: A~e: NaNrocki, Dustin. Na~: ~indra, Heintz, .Yo~. ... ~?.f: .~ Na~ocki stat~ he ~ not necessarily ~a[nst the IOtion, b~t felt t~t the 0ccup~c~ Specialist ~sition should be settled before p~sin~ a'lotion approvin~ -training for that position. --. Heintz Ioved, ~indra seconded ~r~tin~ approval fOr the Occup~cy Specialist to inspect Cit~ rental ~its for both the ~ Rental Assist~ce Pro~r~ Housin~ ~ualit~ St~d~ds ~d Cit~ Housing ~ainten~ce ~de I lilited to units bein~ ~sist~ or to be ~sisted by Rental ~sist~ce P~r~) ~ith the Occu~c~ Specialist authorized to attend forlai ~d inforlal trainin~ as dee~ed nece~s~F b~ the Cit~ Buildin~ Offffici~ ~d ~ Executive Director, ~ith e~pense paid upon satisfactory colpletion of the courseIs) in accord~ce ~ith the ~ Perso~el ~olic~. Nll Call: A~e: Heintz, ~indra, Yo~. Na~: ~stin, Na~rocki. Items fro~ the ~loor: Executive' Director's Report 1. CoiDuter Financial Systel: Upon request of the Executive Director, Laurie Mendel, Financial Coordinator, reviewed the status of BRA research into computer system alternatives. It appears that integration ~ith the City system may be possible. This is to be tested and further researched {costs to integrate and test the' system are not expected to exceed $1,500.); 2. Parkvie~ Vi~a: The preconstruction conference ~ith Frana & Sons. Inc. on the PW ~indo~ Replacement Project (1990 CIAP Project) held on May 9.' Construction start-is tentatively set for Tuesday, May 28.. .The Co~issioners ~ere sho~n a sample of the sidine Iaterial that ~ill be used on the project. -. - Parkvie~ Villa South: ~ork on preparing the site for the parkin~ lot and drive turn around is under~a~. There has been a proble~ ~ith the bo~ ~indo~s that is being resolved. The ne~ ~indo~s are expected any day. Interi~ ~ork is progressing ~ell ~ith the first three floors sheet rocked and the fourth floor being sheet rocked. Con.unity Profile: Cos~issioners ~ere each furnished a copy of the Co.unity Profile as published by the State of Minnesota (Dept. of Trade and Economic Development.) -Housing & Redevelopment Authority of Columbia Heights Commfa~on~s 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2801 · (612) 782-2854 April 12. 1991 TO: FROM: RE: EVELYN NYGAARD? CITY BUILDING OFFICIAL ~.~ ~1 ~ Don Schneider, Executive Oirector(~~_J~ CITY RENTAL PROPERTY LICENSE REQUIREMENT ANB RENTAL ASSISTANCE PROGRAN/HOUSING QUALITY STANBARDS(HQS) INSPECTIONS As per our visit on Wednesday, April 10, this is to officially advise you. that our HRA Board of Commissioners approved the following motion(Policy) in regard to our administering of the Rental Assistance Program for Columbia Heights: "Jindra moved and Young seconded approving a policy of requiring that on any new units placed on the Rental Assistance Program(Program) after May l, 1991 have a City Rental License as required by City Code prior to the HRA staff inspecting the unit for participation in the Program(HRA Staff is to check monthly updated list from City Building Official to insure that units have a current rental license)." Please provide us a current list, as of May 1, of the rental housing property with current licenses. We will use that list prior to conducting our HQS inspections to preclude non, licensed units from participating in our program. In regard to future possible assistance to the City on City Housing Maintenance Code Inspections and prevention of duplication of efforts(our inspecting units and either City Housing Inspector or Fire Department completing the City Housing Maintenance Code inspection on the same unit during the same year), the following has been suggested. Is it possible for our Housing Occupancy Specialist to become qualified, as certain Fire Oepartment personnel are, to complete the Housing Maintenance Code inspections on units under our Rental Assistance Program? What type of formal training would the person need to complete such inspections? Would the City be willing to assist in paying all(or a portion) of the costs for such formal training? It appears that there would be approximately 1/4 hour of extra work(above time required for standard HQS inspection work) to complete each Housing Maintenance Code Inspection(I/8 hour for extra insoection work at house and 1/8 hour for extra inspection paperwork & miscellaneous on each unit). Do you feel that this is a reasonable estimate? If not, what is? Equal Opportunity Employer Equal Housing Opportunity Agency 1~~ PAGE 2. MENO TO EVELYN NYGAARO. HQS INSPECTIONS WitM t~e HRA s%aff doing the Housing Maintenance Code insoec%ions 'in coordination wi:n our HQS insoec%ions, we expect t~a: we'need 125 to 150 extra staff ~ours to comole%e t~e extra inspections. Whether t~is time could De adsorbed in~o the Occupancy Soec3alist OOSi[ion work hours depends on ~he number of units under lease and the level of competency of the staff person. We plan on having this matter on our agenda for the May regular HRA Commissioner mee[ing. Therefore, please provide a response to the above questions by Nay 1, 1991. Please call me if you have any auest~ons. cc: HRA Comm/cit~ Council Stuar= Anderson Karen SKeooer Angela Schlender !590 N.E. 40th Avenue, Columbia Heights, MN 55421 Housing & Redevelopment Authority of Columbia Heights Commlsslon~ Etmebius H~mz Pmdda,Jindm FUchard Ouldn Virgil Young Fax: (612) 782-2801 · (612) 782-2854 April 3, 1991 HS. Jan Hogan Program Operations Supervisor Hetro HRA 230 E. 5th St St Paul, HH 55101 RE: Rental Property License and Rental Assistance Program Dear Jan: As per your letter of April 2, 1991 and our telephone call on April 3, 1991, this is to confirm that in regard to your response on licensing requirements that: 1. We may, if we choose as a local HRA at no expense to Metro HRA, require a City Rental license prior to our inspection of a unit for the Rental Assistance Program. Rental Assistance Program Certificate or Voucher holders seeking to rent units that are not on the City's list of licensed properties would be advised of such and told that they can either find another unit that is licensed or ask the landlord to secure the necessary ]icense from the City. 2. We understand, and the City does require, that all City rental housing units Owners(~ncluding non-Rental Assistance Program unit owners) must have a rental license prior to renting units to the public. [f we have misinterpeted what your letter or our telephone conversation meant, please let us know Immediately. Otherwise, as of Nay 1, 1991 we will start requiring any new units under the Columbia Heights Rental Assistance Program to have a City Rental license as is required for all rental property in Columbia Heights. If a unit selected by a Certificate or Voucher holder does not have a current rental license, HRA Staff will not inspect that unit until it does have the required license. If you have any questions in regard to the above you may call me at 782-2855 or Karen Skepper at 782-2854. Donald R. Schneider Executive D1 rector cc: HRA Comm/City Council & Mayor/Karen 8kepper/Stuart Anderson/Evelyn Nygaard Equal Oppo~unity Employer Equal Housing Oppo~unity Agency METROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street, St. Paul, MN 55101-1634 612 291-6359 FAX 612 291-6550 TIT 612 291-0904 Donald 1L Schneider Executive Director Housing and Redevelopment Authority of Columbia Heights 590 N.E. 40th Avenue Columbia Heights, MN 55421 Dear Don: Re: Rental Property License and Rental Assistance Program HQS Requirements In your February 28, 1991, letter to me, you requested a response from Metro HRA on the above topics. I have conferred with legal counsel for Metro I-IRA and the HUD area office. Your first question was, can Columbia Heights require that a landlord have a City Rental Property license prior to Metro HRA assisting a family in a unit located in Columbia Heights? Metro HRA ia not liable for ensuring an owner meets the licensing requirements of a city. This remains an issue between the owner and the city. Any licensing requirements enforced by the city must apply to all rental units, not just those participating in the Section 8 rent assistance program. If the city of Columbia Heights were to find a rental unit that did not meet the city licensing requirements, the burden would be on the owner to obtain a license. If the tenant must move due to the owner not complying with licensing requirements, Metro I-IRA would cancel the contract with the owner. Your second question was, can Columbia Heights have more stringent HQS standards for rental units under the Rental Assistance l~rogram? Metro HRA has the same Housing Quality Standards (HQS) for all cities within its five county jurisdiction. For Metro HRA to have different HQS requirements for each city would be too cumbersome to administer. If the city of Columbia Heights wants to require more stringent HQS requirements for licensing, they would need to be enforced by the city. The city of Columbia Heights must apply any additional requirements to all rental properties within the city. The more stringent standards must not be unduly restrictive or unnecessarily restrict the amount and types of rental housing stock available in the city of Columbia Heights at or below the fair market rent which otherwise would meet the federal housing quality standards. You also stated Minneapolis has received HUD's concurrence on additional requirements. It was the opinion, of the HUD area office legal counsel, that the city of Minneapolis has additional requirements for their public housing, which is a cost to their HRA. There are no additional approvals for the rental units in the city of Minneapolis which participate in the Section 8 rent assistance program. The additional requirements you refer to may be applied to the public housing units in Columbia Heights. My apologies, Don, for not meeting your requested response date of March 11. The additional time was required to solicit the opinions for the Metro HRA legal counsel and the legal counsel of the HUD area office. If I may be of further assistance on this or other Section 8 issues, please call me at 291-6605. Sincerely, Jan Hogan Program Operations Supervisor Metro HRA cc: Tom McElveen, Manager, Metro I-IRA 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Housing & Redevelopment Authority Pmdcm Jin~a of Columbia Heights Virgil Young Fax: (612) 782-2601 · (612) 782-2854 February IS, 1991 Ms. Jan Hogan Supv., Rental Assistance Program Metro HRA 230 E. 5th Street St. Paul, MN 55101 RE: RENTAL PROPERTY LICENSE AND RENTAL ASSISTANCE PROGRAM HQS REQUIREMENTS Dear Jan: As per our telephone conversations today and yesterday and Mr. Robert Ruettimann's telephone conversation with Kathy of your office, we request your written response on the following concerns. The HRA Commissioners and City Council members have expressed concern about us being able to provide rental assistance to families living in units that have not complied with city rental licensing requirement. We are concerned that rental units (primarily duplexes and single family homes) may pass the Housing Ouality Standards inspection and Section 8 rental assistance will begin prior to a unit passing the cities rental inspection. If this happens it is possible a vacate order would need to be issued by the City and the family would be required to move. To prevent possible relocation from units due to the landlord not being able to secure a City rental license, it is suggested that: A. The City monthly furnish the HRA with a list of the currently licensed rental units in the City. The HRA Occupancy Specialist review the license list when new program units are being considered by program participants. If the unit does not have a valid license, the program participant would be so advised that we would be unable to assist the family at that unit. Please advise us whether or not we can follow the above procedure or if there is any other way to require that a landlord have a City Rental Property license prior to our assisting a family in a unit in Columbia Heights. Equal Opportunity Employer Equal Housing Opportunity Agency ~" RE: RENTAL PROPERTY LICENSE AND RENTAL ASSIST.~CE PROGRAbt/HgS 'REgUI~I2~ENT,S We further request that Fou advise us if the City could have more stringent H~S standards for rental units under the Rental Assistance Program. ~e understand that Minneapolis has received HUD's concurrence on requiring smoke detectors, water backflow restrictors, and water saving devices in toilet water closets. ~e understand that Metro HRA has approval to require smoke detectors and our staff requires them with our H~S inspections. However. there are other restrictions that we are interested in having for Columbia Heights if we were allowed to do so. Do we have to be consistent with the Metro H~S? Or can we have exceptions just for Columbia Heights? Please provide us a response as soon as possible. If possibl~ a response by March 11 would be appreciated. Please call 782-2854 if you have any questions in regard to the above. Sincerely, Donald R. Schneider Executive Director CC: lIRA Commissioners Mayor & City Council City Manager City Building Official Housing &Redeveloprnent Authority of Columbia Heights Commissione~ Eusebius Heinlz Patdcia Jindra Bruce Nawroc~ Richard Dustin Virgil Young 590 N.E. 40th Avenue, Columbia Heights, MN 55421 February 26:1991 Fax: (612) 782-2801 · (612) 782-2854 HRA Board of Con~issioners City of Columbia Heights, Ninnesota RE: Section 8 Rental Assistance Program Inspections Dear Commissioners: As a result of a meeting yesterday of the Znterim City Nanager? City Building Official, HRA Executive Director, HRA Housing Nanager in regard to the above referenced matter, we provide the following information to assist in clarifying the current housing inspection programs in the City: There are currently 5 City and HRA staff members involved in completing Housing Maintenance Code and Section 8 Housing Quality Standards (HQS) inspections. Am The Fire Department has 2 people trained as building inspec- tors on rotating shifts, who work on Housing Maintenance Code inspections 7 out of 21 days, except when their work shift is on Sunday when no inspections are completed. On the days when they do inspections, they accomplish an average of 4 inspections per day. Additionally, in the Fire Department three personnel provide Fire Code inspections on multiple housing units (3 units or more) at least once per year and ideally twice per year· The Fire Code inspections are done in coordination with the Housing Maintenance Code inspections to the extent possible. Their first responsibility is responding to emergency calls. The City Building Official Department has two people (Building Official and Assistant Building Official) who work on the Housing Maintenance Code inspections as time permits. The Building Official's duties include commercial and new building construction inspections, Planning and Zoning Commission coordination, Zoning Officer functions, Building Official Office supervision and training (2 people), ordinance enforcement, plan review, supervision of City Hall maintenance, etc. The City Assistant Building Official has 50% of his time committed to office administrative duties and the other 50% committed to housing inspections, commercial and new building construction inspections, plan review, and City Hall maintenance. The HRA Occupancy Specialist spends 75% of her time on the case work/files/landlord relations, etc. and approximately 25% on the Housing Quality Standards insDections. [:.qua, ~01~ rtunity Employer Equal Housing Oppo~unity Agency XGE 2 - SECTION 8 RENTAL ASSISTANCE PROGRAM INSPECTIONS, FEBRUARY 26? 1991 There are several problems with having either the Building Official Department or Fire Department complete the HRA HQS inspections along with Housing Maintenance Code inspections. One problem is the coordination of the inspections in a timely manner. It takes substantial time to coordinate inspection of all other units in a complex at the same time that one unit needs to be inspected for the Rental Assistance Program. It appears that the only inspections that could be accomplished are the annual inspection of units where families decide to remain in place (approximately 160 of the 600 to 650 inspections necessary). Another proPlem is the availability of time for present City staff members to complete the extra inspections - present City employees are already overextended. Another important factor is what happens to the HRA Occupancy Specialist position - does -the person go to a part-time position and then what do we do to provide Barbara Dock a full-time job when she returns from her military duty with Operation Desert Storm? A possible alternative is to have the City hire an additional Housing Inspector for the Building Official Department who cou]d do all of the Housing Maintenance Code and Rental Assistance Program ~mQs inspections and be free from other duties (The City of Brooklyn Center currently has such an arrangement). Then the Fire Department could provide the desired two Fire Code inspections per year, and the Building Official Department could complete the Housing Maintenance Code and HQS inspections in a timely manner. Each day that person could allow time for the non-routine HQS inspections which would be coordinated by the Occupancy Specialist with the tenant/owner for the Housinq Inspector. The Occupancy Specialist would also coordinate the annuai HOS inspections with the Housing Inspector. On those units where the Occupancy Specialist needed to visit the home, she would also visit the home at the same time as the Housing Inspector. The Occupancy Specialist would continue to work 90% of her time with the Rental Assistance Program and 10% with other housing programs. The person would have to work 90% on the Rental Assistance Program due to currently overlapping inspections/case work in the homes of clients. Based on previously provided information and the above, we could conceivably have the City Building Official's Office do the HOS inspections. However, it does not appear that it can be done without the addition of one more person, a Housing Inspector, in the Building Official's Office. The other alternative appears to be to have the City and HRA staff's continue completing inspections as being done presently, or to slow down the Housing Maintenance code inspections more than they are now delayed. Respectful 1 y, Don Schneider Executive Di rector cc: S. Anderson, E. Nygaard, K. Skepper CITY OF COLUMBIA HEIGHTS TO: FROM: ]DATE: RE: PAT HENTGES, CITY MANAGER CAROLE BLOWERS, RECORDING SECRETARY TO THE CHARTER COMMIS- SION MAY 4, 1994 ORDINANCE NO. 1284, AMENDING CHAPTER 7, SECTION 72 OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO THE BONDED DEBT AND DEBT LIMIT Please be advised that the Charter Commission on its April 21, 1994, meeting passed the above mentioned ordinance. cb Attachment ORDINANCE NO. 1284 BEING ANORDINANCEAMENDING CHAPTER 7, SECTION 72 OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO THE BONDED DEBT AND DEBT LIMIT The City of Columbia Heights does ordain: Section 1: Chapter 7, Section 72, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: Section 72. BONDED DEBT AND DEBT LIMIT. Bonds may be issued by four-fifths vote of the council without the previous approval of the voters of the said city, but subject to the referendum powers of the people, for the purchase of real estate; for new construction; for new equipment; for all improvements of a lasting character; for the purchase or construction of public waterworks or for the enlargement of the same and for the protection and distribution of the water supply; for the establishment of public lighting, heating, or power plants, and for their acquisition and equipment by purchase or otherwise; for the acquisition or construction of street railways, telegraph or telephone lines, or any other public convenience from which a revenue is or may be derived; for the creation or maintenance of a permanent improvement fund; for the purchase or erection of needful public buildings; for establishing and maintaining garbage crematories, or other means of garbage disposal; for the establishment and maintenance of a hospitals, schools, libraries, museums, art galleries and cemeteries; for the construction of sewers, subways, streets, sidewalks, pavements, culverts, and parks and parkways and play grounds; for changing, controlling or bridging streams and other waterways within the corporate limits and constructing and repairing roads and bridges within two miles of the corporate limits thereof; for the purpose of refunding outstanding bonds; for the purpose of funding floating indebtedness; and for all purposes which may be authorized by the laws of the State of Minnesota; the right of the city to issue bonds under the authority of any law heretofore and this section of the city's charter shall not be construed to limit the passed and adopted by the State of Minnesota, but no bonds shall ever be issued to pay current expenses or to refund emergency debt certificates. The total bonded indebtedness of the city shall never exceed ten percent of the last assessed valuation of the taxable property therein, including monies and credits, but in computing the total bonded indebtedness, emergency debt certificates and certificates of indebtedness shall not be included in or counted as part of such bonded indebtedness, if [1] held in a sinking fund maintained by the city, [2] issued for the acquisition of equipment; purchase, construction, maintenance, extension, enlargements or improvement of street railways, telegraph or telephone lines, water, lighting, heating and power plants, or either of them, or any other public convenience, from which revenue is or may be derived, owned and operated by the city, or the acquisition of property needed in connection therewith; or for the construction of sewers, public drainage ditches, or the acquisition of lands, or for improvements of streets, parks, or other public improvements, to the extent that they are payable from the proceeds of assessments levied upon property specially benefitted by such ditches or improvements, or [3] for the purpose of anticipating the collection of general taxes for the year in which issued. In no case shall bonds be issued to run for more than thirty years. The purpose for which bonds are issued shall be set forth in the ordinance authorizing them and the proceeds from such bonds shall not be diverted to any other purpose. Before any bonds are sold, at least one week's published notice shall be given of a meeting of the city council to open and consider bids therefore. The time and place of said meeting shall be fixed and the newspaper in which the notice shall be published shall be designated by a resolution duly passed, which may provide for additional notice. At the time and place so fixed, the bids shall be opened and the offer complying with the terms of such sale and deemed most favorable shall be accepted; PROVIDED, that the council may reject any and all such offers and award said bonds to a more favorable bidder or upon like notice, it may invite other bids. Bids may be asked on the basis of a rate of interest specified in the proposals and on the net interest basis on which the bidder will pay par for the same. is herewith amended to read, Section 72. BONDED DEBT AND DEBT LIMIT. Bonds may be issued by four-fifths vote of the council without the previous approval of the voters of the said city, but subject to the referendum powers of the people, for the purchase of real estate; for new construction; for new equipment; for all improvements of a lasting character; for the purchase or construction of public waterworks or for the enlargement of the same and for the protection and distribution of the water supply; for the establishment of public lighting, heating, or power plants, and for their acquisition and equipment by purchase or otherwise; for the acquisition or construction of street railways, telegraph or telephone lines, or any other public convenience from which a revenue is or may be derived; for the creation or maintenance of a permanent improvement fund; for the purchase or erection of needful public buildings; for establishing and maintaining garbage crematories, or other means of garbage disposal; for the establishment and maintenance of a hospitals, schools, libraries, museums, art galleries and cemeteries; for the construction of sewers, subways, streets, sidewalks, pavements, culverts, and parks and parkways and play grounds; for changing, controlling or bridging streams and other waterways within the corporate limits and constructing and repairing roads and bridges within two miles of the corporate limits thereof; for the purpose of refunding outstanding bonds; for the purpose of funding floating indebtedness; and for all purposes which may be authorized by the laws of the State of Minnesota; the right of the city to issue bonds under the authority of any law heretofore and this section of the city's charter shall not be construed to limit the passed and adopted by the State of Minnesota, but no bonds shall ever be issued to pay current expenses or to refund emergency debt certificates. The total bonded indebtedness of the city shall never exceed ten percent of the last assessed valuation of the taxable property therein, including monies and credits, but in computing the total bonded indebtedness, emergency debt certificates and certificates of indebtedness shall not be included in or counted as part of such bonded indebtedness, if [1] held in a sinking fund maintained by the city, [2] issued for the acquisition of equipment; purchase, construction, maintenance, extension, enlargements or improvement of street railways, telegraph or telephone lines, water, lighting, heating and power plants, or either of them, or any other public convenience, from which revenue is or may be derived, owned and operated by the city, or the acquisition of property needed in connection therewith; or for the construction of sewers, public drainage ditches, or the acquisition of lands, or for improvements of streets, parks, or other public improvements, to the extent that they are payable from the proceeds of assessments levied upon property specially benefitted by such ditches or improvements, or [3] for the purpose of anticipating the collection of general taxes for the year in which issued. In no case shall bonds be issued to run for more than thirty years. The purpose for which bonds are issued shall be set forth in the ordinance authorizing them and the proceeds from such bonds shall not be diverted to any other purpose. tkc bi~dcr ';ill ....... ~-- ~1- ..... Before any bonds are sold. there shall be a four-fifths vote of the council authorizin{J the issuance of the bonds by ordinance. Followinq its passaae, the ordinance shall be published at least once by publication in a l~gal newspaper having qeneral circulation in the city, The registered voters of the city shall have thirty days from the date of publication to initiate a referendum on the ordinance authorizing the issuance. Subsequent to the passaae of the authorizing ordinance, its publication, and the thirty-day period. the bond sale shall occur within sixty days. During said sixty day period, the City Manager shall have the authority to establish a special meetinq upon at least seventy-two (72) hours advance notice to each member of the council. At that special meeting, the City Manager is authorized to receive the actual bid(s) or sale of the bonds to be negotiated. The actual award or sale of the bonds shall be approved by a resolution passed by a four-fifths vote of the council. Section 2: Chapter 7, Section 72b, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: Section 72b. BONDED DEBT AND DEBT LIMIT. No bond shall ever be issued to pay current expenses or to refund certificates of indebtedness issued to provide for temporary deficiencies in the revenues to cover current expenses, but bonds may be issued by a four-fifths vote of the council, subject to the referendum powers of the people, for the purchase of real estate, for new equipment, and for all improvements of a lasting character. The total bonded debt of the city shall never exceed ten percent of the assessed valuation of all the taxable property in the city, but in computing the total bonded debt, emergency debt certificates, and bonds issued prior to the adoption of the charter and either held in a sinking fund or issued for the purchase, construction, maintenance, extension, enlargement, or improvement or water, heating plants or either, or any other public convenience from which a revenue is or may be derived, owned and operated by such city or village, or the acquisition of property needed in connection therewith, or for the improvement of streets, parks or other public improvements, to the extent that they are payable from the proceeds of assessments levied upon property especially benefitted thereby, and obligations issued for the improvements which are payable, wholly or partly, from the collections of special assessments levied on property benefitted thereby, or for the creation or maintenance of a permanent improvement revolving fund shall not count as part of such total bonded debt. In no case will bonds be issued to run for more than thirty years. The purpose for which bonds are issued shall be set forth in the ordinance authorizing them and the proceeds from such bonds shall not be diverted to any other purposes. is herewith amended to read, Section 72b. BONDED DEBT AND DEBT LIMIT. No bond shall ever be issued to pay current expenses or to refund certificates of indebtedness issued to provide for temporary deficiencies in the revenues to cover current expenses, but bonds may be issued by a four-fifths vote of the council, subject to the referendum powers of the people, for the purchase of real estate, for new equipment, and for all improvements of a lasting character. The total bonded debt of the city shall never exceed ten percent of the assessed valuation of all the taxable property in the city, but in computing the total bonded debt, emergency debt certificates, and bonds issued prior to the adoption of the charter and either held in a sinking fund or issued for the purchase, construction, maintenance, extension, enlargement, or improvement or water, heating plants or either, or any other public convenience from which a revenue is or may be derived, owned and operated by such city or village, or the acquisition of property needed in connection therewith, or for the improvement of streets, parks or other public improvements, to the extent that they are payable from the proceeds of assessments levied upon property especially benefitted thereby, and obligations issued for the improvements which are payable, wholly or partly, from the collections of special assessments levied on property benefitted thereby, or for the creation or maintenance of a permanent improvement revolving fund shall not count as part of such total bonded debt. In no case will bonds be issued to run for more than thirty years. The purpose for which bonds are issued shall be set forth in the ordinance authorizing them and the proceeds from such bonds shall not be diverted to any other purposes. Section 3: This Ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Joseph Sturdevant, Sr., Mayor Jo-Anne Student, Council Secretary ORDINANCE NO. 1285 BEING ANORDINANCEAMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AND PERTAINING TO HOME OCCUPATIONS The City of Columbia Heights does ordain: Section 1: Section 9.103(31) of Ordinance 853, City Code of 1977, which currently reads as follows, to wit: 9.103 (31) Home Occupations: Any gainful occupation ~..eetir, r~ &il ~f is herewith amended to read as follows: 9.103(31) Home Occupation= Any gainful occupation or profession enaa~ed in by an occupant of a dwelling unit. Such use must be clearly incidental and secondary to the principal use of the dwelling for residential purposes and shall not change the residential character of the dwelling or have an adverse effect on adjacent properties nor constitute a nuisance or safety hazard. Section 2: Section 9.107(3)(d) of Ordinance 853, City Code of 1977, which currently reads as follows, to wit: Home Occupations subject-~o-~-~nn%~k-renewa~-~T~ is herewith amended to read as follows: Home Occupations, subject to requirements: the following 1. The home occupation is clearly incidental and secondary to the residential use of the property and does not chanae the character thereof. 2. Only members of the immediate family residing on the premises shall be engaged in such home occupation. 3. No outside storage of products, materials, or e~uiDment ~0~nected with the home occupation ~s permitted. 4. The home occupation must be conducted entirely within the Dri-ciDal buildina. The entrance to the space denoted to the home Occupation shall be within the dwellina. 5. No interior or exterior alterations and no construction ~eatures shall be Dermltted which are not customarily found in a dwelling. 6. The home occupation sh~11 meet all applicable building codes as well as any other applicable City, Federal regulations. fire and State or 7. At no t~me $hall the home occupation generate traffic or parkin~ that exceeds the tvDe and level which tvDicallv service single f~mil¥ residences as regulated under 9.116 of the Zonina 0rd~nance Parking requirements. Such traffic and parking shall not constitute a nuisance or safety hazard. No such parking facilities ~ha11 be provided within any required front or side yard. except upon an established blacktop or concrete driveway. 8. Signage pertaining to the home occupation will be allowed on the premises not to exceed one square foot and provided it be ~ttached flat to the wall of the structure and not be illuminated. 9. Specific activities prohibited in residential zonin~ districts: A. The repair, whether for consideration or not, of motor vehicles which are not registered to a resident of the dwellin~ on the property where the repair is made or to a member of the immediate family. B. Massage establishments, including those for therapeutic m~ssage and acupuncture, or escort services. C. Retail sales. D. ~anufacturin~ operations. E. ~imsl hospitals, veterinary services, kennels, animal qroomin~ services or animal breedina operations. Section 3: Section 9.107(2)(g) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: is herewith amended to read as follows: 9.107¢2)¢a) Any home occupation which does not meet the specific requirements for a permitted home occupation as defined in 9.107(3~(d} and to include the following: 1. One employee may be allowed if the aPPlicant can satisfactorily Drove unusual or unique conditions for the need of one employee and that this exception would not compromise the intent of this code. Prior to aDDroval of the Conditional Use Permit. it shall be found %hat the home occupation would not otherwise re~uire a Conditional Use Permit and that such impact of the home occupation on the surrounding neighborhood is no areater than that of a home occupation without such employee that requires a Conditional Use Permit. 2. If the home occupation is conducted in the garage, the minimum amount of required garage space must be maintained as a garage sDace. 3. Conditional Use Permits for home occupations shall not run with the property, shall not be transferable from one person to another, and are subject to review if the use changes in scale or character. Section 4: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Date of Passage: Joseph Sturdevant, Mayor Jo-Ann Student, Council Secretary C OUNTY OF ANOKA Urban ,4noka County Community Development Block Grant GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2489 · (612) 323-5709 May 2, 1994 Mr. Don Schneider Community Development Director City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, Minnesota 55421 Dear Don: I am forwarding a copy of the HOME Work Group meeting report which details the outcome of the evaluation of 1994 HOME Program applications. This report will be submitted to the Intergovernmental and Community Relations Committee of the County Board at the regular May 11th meeting. I will also send you a copy of the Intergovernmental. report as soon as it is available. I believe that the Intergovernmental Committee has authority to make the qrant awards at the ~M_ay 11th meetin.cl. However, they may prefer to refer the final decision to the County Board. The County Board meets on May 24th. The copy of the Intergovernmental report will explain the schedule chosen for grant award. Please keep iR mind that the attached report represents the Work Group's recommendation and is not the final word on the 1994 HOME Program. The decisions must be made by the Intergovernmental Committee or the County Board. Please call me at 323-4709 with any questions. Sincerely, ~JoAnn O. Wright Community Development Manager JOW:sw Enclosure FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDD/TTY: 323-5289 HOME WORK GROUP REPORT MEETING OF APRIL 27, 1994 Members Present: Lee Starr, City of Coon Rapids; Don Schneider, City of Columbia Heights; Doris Nivala, City of Ham Lake; Grant Femelius, City of Fridley; Sylvia Frolik, City of Ramsey; and JoAnn Wright, Anoka County Results: The work group used the attached evaluation form to rank the requests received from municipalities and non-profit agencies for 1994 HOME Program allocation. The resulting recommendation for funding will be delivered to the Intergovemmental and Community Relations Committee of the County Board at the May 11 meeting of the Committee. The work group noted that the Dakota County HOME Consortium comprised of Anoka, Dakota, Suburban Ramsey, and Washington Counties are required to reserve 15 percent of the total Consortium HOME allocation of $1,727,000, or a total of $ 259,050 for Community Housing Development Organizations (CHDO's). Under the plan recommended by the HOME work group, ACCAP, the only CHDO currently recognized in the four county consortium would receive $ 165,176. That result means that $ 93,874 must be reserved within the consortium for CHDO use for 24 months from the date that the funds become available from HUD. It is reasonable to expect the consortium to allocate up to that amount for ACCAP if no other CHDO appears to request the funding within the 24 month setaside period. This is particularly prudent given that at the end of the 24 months any unclaimed CHDO funds would be returned to HUD for CHDO use outside of the Dakota County Consortium. The additional allocation to ACCAP in such case would be in addition to the 27 per.cent of the consortium allocation which is Anoka County's share of the 1994 HOME Program. The work group funding recommendation is as follows: AGENCY PROJECT DESCRIPTION P R O J E C T A D M I N COST COST TOTAL COST ACCAP HUD Home Purchase/Rehab $60,000 $3,000 $63,000 Large Family, Single Room Occupancy, or Housing for Mentally II1. $102,176 Up to 5% $102,176 Elim Housing Tenant Assistance Payments for Low Income Households $18,000 Up to 5% $18,000 RISE,Inc. Tenant Assitance Payments for Persons with Mental Health Issues $19,800 Up to 5% $19,800 CEAP/ECCHO Purchase/Rehab for Home Ownership $50,000 Up to 5% $50,000 City of Fridley Neighborhood Single Family Housing Rehabilitation $70,000 Up to 5% $70,000 City of Columbia Heights Anoka County Consortium TOTALS Sheffield Neighborhood Ownership General Administration Consortium Administration Home $120,000 $440,156 Up to 5% $11,657 $11,657 Maximum of $46,629 $120,000 $11,657 $11,657 $466,29O