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Home My WebLink AboutMarch 9, 1994 Work SessionCITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Couneilmembers Donald G. Jolly Bruce G. Nawrocki GaD' L. Peterson Robe~ W. Ruettimann City Manager Patrick Hentges NOTICE OF OFFICIAL MI~F~TING Notice is hereby given that an official meeting is to be held in thc City of Columbia Heights as follows: Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: MAYOR, CITY COUNCIL, CITY MANAGER WEDNESDAY, MARCH 9, 1994 8 P.M. CITY HALL CONFERENCE ROOM WORK SESSION AGENDA 8:00 P.M. 1. BOARD/COMMISSION APPOINTMENT INTERVIEWS 9:30 P.M. 2. DISCUSS CITY MANAGER ONE YEAR EVALUATION 10:00 P.M. 3. DISGUSS LEGAL SERVICES PROPOSALS ATTACHMENTS: *BOARD/COMMISSION APPLICATIONS/INTERVIEWSCHEDULE *CITY MANAGER RESOLUTION/PERFORMANCE EVALUATION FORM *LEGAL SERVICES PROPOSALS The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER INTERVIEWS - BOARDS/COMMISSIONS Wednesday, March 9, 1994 8:00 p.m. Nan TiJkens 8:15 p.m. Antoinette LaMere 8:30 p.m. Gerald LaMere 8:45 p.m. Kathy Yaeger 9:00 p.m. KeJth Roberts 9:15 p.m. Judy Johnson CITY OF COLUM]I]A HEIOI-I'I~ APPLICATION FORM FOR BOARD ~ COMMI~ION MI~I~BF_..RSHIP N n 4-1 L.-I-FI I ens HOM~ TF. LF.,PHON]~ NUMBI~R Nli NUMBF_~ ~7~ I' I I~,.~ ~ BOARD(S) OR COMMISSION(S) ON WHICH 1 WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commission Housing & Redevelopment Authority Human Services Commission Insurance Commission Merit Comminion · .~ Library Board Traffic Commission ~3 Park & Recreation Commission ~ Planning & Zoning Commission ~ Police & Fire Civil Service Commission ~ Science, Technology & Energy Commission Oualificafions for said position(s); include education and experience: Limitations as to availability o evestmgs or weekends for meetings. (Specify most desirable times for meetings.) '.. RETURN TO: Coancil Secretary Columbia Heights City HaH 590 40th Avenue N.F- Columbia Heights, MN 55421 A UC ON l~OR BOARD AND COMMISSION Mg-MBF. JtSHIF HOM~ T~L~HON~ NUMB~A ~a 7~ WOrX T~UU~O~U~ NUMbeR ~'b--'~'o] BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SF..RV~ 0ndicatc preference~ 1, 2, 3, if more than one) Cable Communications Commission Charter Commission Housing & Rmievelopment Authority Human Services Commission Insurance Commission Merit Commission Library Board Traffic Comminion Park & Recreation Commission Planning & Zoning Commission Police & Fire Civil Service Commission Science, Technolo~ & Energ]~ Commission Oualifications for said position(s); include education and experience: Limitations as to awi!nbility of evenings or w~kends for me. tings. (Specify most desirable times for meetings.) RETURN TO: Council Secretary Columbia Heights City Hall 590 40th Avenue N.F.. Columbia H~ights, MN 55421 cra, o~, COLUMBL', H~OHTS APPLICATION PORM BOARD AND COMMON M~MB~ DATE HOM~ ~.LemONe NUMaER.~?,,~-'O,,T~O WmtK reLm~ONe NUMaER BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if mom than one) Cable Communications Commission Charter Commission Housing & Redevelopment Authority Human Services Commission Insurance Commission Merit Commission Library Board Traffic Commission Park & Recreation Commission Phnaing & Zoning Commission Police & Fir~ Civil Service Commission Science, Technology & Energy Commission Onalifications for said position(s); include education and ezperience: Limitations as to availability of evenings or weekends for meetings. (Specify most desirable times for meetings.) RETURN TO:. Council Secretary Columbia Heights City 1-Lull 590 40th Avenue N.E. Columbia Heights, MN 55421 I · OTY OF gOLUMBIA llEIOI, rf~ I BOARD AND CO~ON M]~MB~ HOM~ 'rF. LI~PHONI~ NUMBER 7~;~- ~7 ~3 worx VeLm ONe NUMBER BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commission · Honsing & Redevelopment Authority Human Services Commission Insurance Commission Merit Commission ~ Library Board Traffic Commission Park & Rec~ation Commission 'Planning & Zoning Commission Police & Fire Civil Service Commission ~ Science., Technology & Energy Commission Onalifications for said position(s); include education and experience: Linitations as to availability of eveninp or w~kends for m~eting~ (Specify most desirable tim~s for Signature RETURN TO: Council Secretary Columbia Heights City HaH $90 40th Avenue N.E. Columbia Heights, MN $5421 ' ~ OF COLUMBIA 14]~GHTS ~CATION FORM BOARD AND CO ~M~R ON MEMB~ HOM NUMaeR WORK TFA.I/]~O~ NUMBER BOARD(S) OR COMMISSION(S) ON WHICH ] WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commi~ion Housing & Rmlevelopment Authority Human Services Commission Insurence Commission Merit Commission Library Board Traffic Commission Park & R~creation Commission Planning & Zoning Commission Police & Fire Civil S~rvice Commission S~.nce, T~.hnology & Energy Commission Oualifications for said position(s); include education and ezperiance: Limitations as to availability of ~venings or w~kends for me~ings. (Specify most desirable tim~ for RETURN TO: Signatu~ Council Secretary Columbia l-lci~hts City Hall $90 40th Avenue N.~. Columbia Heights, MN $542! CITY OP COLUMBIA HHIGHTS APPLICATION ~OAKD AND COM]~ISSION BOARD(S) OR COMMISSION(S) ON WHICH 1 WOULD LIKE TO SP. RV~ (Indicate preference~ 1, 2, 3, if more than one) Cable Communications Commission Library Board Charter Commission Traffic Commbaion Housing & Redevelopment Authorit~ Perk & Recr~tion Comminion Human Services Commission Imurance Commiasion Planning & Zoning Commission Police & Fire Civil service Commission Merit Commi~ion __ Science, Teclmolog7 & Energy Commission Qualifications for hid position(s); include education and experianc~: - , -- ~ , .... ; · ~kso L;~ 1~~ ~m~.~1 o~ · ~ sm.c~ lq~H~ ¢~ ~im~o~ u m a~b~ of ~e~ or w~ken~ for m~ (S~fy m~ ~ble ~ for m~) I~ETURN TO:. S~nature~~~~d"q Council Secretary Columbia Heights City I-hU 590 40th Avenue N.F.. Columbia Heights, MN 55421 MUST BE COMPLETED IN IN~ OE T~PID PERFOrMAnCE EVALUATION NAME P~t PERIOD COVERED BY EVALUATION: 3/15 19~to q/l~ 19~ Statement of Purpose The basic purpose of this evaluation is to assist in the growth of the employee so that exemplary standards may be achieved with regard to the assigned responsibilities and so that the employee, with satis- faction, provides effective and efficient leadership to the City. Contin- uence in the position and compensation shall also be related to this evalua- tion. Introduction The following instrument is used to assist the employee in ach- ieving maximum potential in this chosen profession. It is used by the em- ployee for the purpose of analyzing self-growth, and by the employee's super-- ior for the purpose of supervision of growth. While the instrument itself may be discussed infrequently, the items which it contains should be part of the professional thinking throughout the year. lnstructJons One appraisal form should be completed by the evaluator, and another by the appraisee. Both forms will provide the bas~s for the evalua- tion confurence. 1. Rate the list of major areas of responsibility. 2. Rate the specific "position targets" for this ),ear. 3. Rate the performance factors. 4. Use explanation sheet to give specific reasons why you checked 1, 2, 4, or 5 of the evaluation code. 5. Submit completed self-appraisals to evaluator. To Ewtluator: 1. Establish with the employee identification of "target objectives'~ for a given year. 2. Provide appraisee help and assistance as necessary. 3. Analyze appraisee's self-appraisals. 4. Use explanation sheet to give specific reasons why you checked 1, 2, 4, or 5 of the evaluation code. 5. Hold an evaluation conference with the appraisee. Signatures Signatures indicate completion of evaluation process. If the appraisee is in disagreement with the appraisal, a statement of this posi- tion ma)' be attached. Appraisee Date Evaluator Date Reviewed by City Manager Date City Manager Instructions: Evaluation code: Unsatisfactory 1 PART I SCOPE OF JOB -- MAJOR AREAS OF RESPONSIBILITY To Appraisee -- Major areas of responsibilities (scope of Job) are listed. Indicate extent of achieve- ment in each. (Self-appraisal) To Evaluator -- Indicate sn estimate of accomplishment in each. (Evaluator's evaluation). Use the number that best describes extent of achievement. Outstanding 2 3 4 5 MAJOR AREAS I. The City Manager is responsible to, and implements the policies and directives of, the City Council and serves as technical advisor to the Council and other City boards and commissions. 2. The City Manager has executive responsibility for planning, organizing directing, coordinating, & supervising all department activities of the City to assure an effective and economical system for delivering services to the community. 3. Develops an efficient administrative organization and an effective manage- ment system for all departments within the City's operating work units. 4. Develops staff recommendations regard- ing policy matters for consideration by the City Council; to include avail- able alternatives. 5. Supervises the recruitment and selectior of personnel. Also assigns, trains, and supervises City personnel and main- tains an effective program of continued employee growth and development. 6. Represents the City in regard to local, metropolitan and state activity of con- cern to the community and establishes and maintains an effective system of communication for the City (media, civic groups, legislature, etc.) For ~p rap_~ 1- ~ i 2'i 3--~5' i~<! For Evaluator ] PART IV SUM~1ARY COb~IENTS AND EVALUATION Appraisee Comments Evaluator Comments OVERALL RATING: Unsatisfactory 1 Outstanding 5 2 3 4 PART III PERSONAL AND PROFESSIONAL PERFORMANCE FACTORS Parts I and II of the evaluation relate to what is being accomplished. Part III relates to how it is being accomplished. The phrases after the factors are guidelines only, and not all inclusive. Instructions: To Appraisee -- Major performance factors are listed below. Indicate the extent of achieve- ment in each. To Evaluator -- Indicate an estimate of accomplishment in each area. Evaluation Code: Use the number that best describes extent of achievement. Unsatisfactory. Outstanding 1 2 3 4 5 ~b~J OR AREAS 1. Planning -- provides for logical se- quence; shows creativity; indicates al- ternate courses of action. 2. Initiative -- assesses what has to be done and carries it out without dir- ection; willingness to make decisions; enthusiasm. 3. 0udgment -- recognizes ramifications and implications of problems and deci- sions, recognizes and profits from mis- takes. 4. Motivation -- stimulates others to maximum learning and performance; en- courages new ideas. 5. Human Relations Skills -- open minded, respects opinions and contri- butions of others, tactful, fair, inter- ested in others, established high morale, communicates freely with public related to position. (a) staff (b) administra- tors (c) citizens. 6. Professional Knowledge -- keeps abreast of and utilizes new profes- sional developments. 7. Personal Characteristics -- (a) neat, appropriate appearance (b) healthy, on the job daily (c) even tempered, pleasant dis- position For Appraisee For Evaluator EXPLANATION SHEET PART III PERSO~AL AND PROFESSIONAL PERFO~IAXCE FACTORS Instructions: Evaluation Code: Unsatisfactory 1 PART II POSITION TARGETS To Appraisee -- List specific targets upon which you plan to concentrate. Evaluate achievement. To Evaluator -- Evaluate appraisee's achievement of position targets. Use the number that best describes extent of achievement. Outstanding 2 3 4 5 POSITION TARCETS EXPLAXA%ION SHEET PART I1 POSITION TARGETS ' City Hanager MAJOR AREAS 7. Supervises the planning, develop- ment and implementation of the City's annual budget and assures that supporting data and informa- tion i~ available to the City Council. 8. Negotiates on behalf of the City' with various bargaining units and participates in metropolitan joint negotiation efforts; and, further- mOre, attempts to represent the City's best interests in dealing in collective bargaining issues. ~. Prepares City Council meeting agendas and assures the development of supporting information and docu- mentation. Advises the City Council; as to financial needs of the City government and recommends a long- range capital improvement program based on community needs and avail- able financial resources. 10. Assures the implementation, and adherence to, the City's employee performance evaluation program and wage compensation program. 11. Performs the duties of City Manager with considerable latitude for in- dependent action, judgement and de- cision-making under broad policy guidance of the City Council and is reviewed through meetings, re- ports and observation of the results obtained. EXPLANA%ION SHEET PAR% I SCOPE OF JOB -- MAJOR AREAS OF RESPONSIBILITY CITY OF COLUMBIA I-I~IGH~ I~]~OLUTION 93 - ] ! WHEREAS. the position of City Manger will become vacant on April 1. 1993. due to the retirement of Stuart W. Anderson, and, WHEREAS, the City Council has, with the assistance of a consultant, conducted an extensive search for candidates for City Manager, and, WHEREAS, after a thorough process to select a finalist from among · group endorsed by the consultant, tho Council has selected Patrick L. Hentges, and, WHEREAS, discussions with Patrick L Hentgas have provided mutually acceptable terms and conditions of employment; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Columbia Heights does hereby appoint Patrick L. Hentgas, City Manager of the City of Columbia Heights, effective April 1, 1993; and, City Manager Designate no earlier than March 8, 1993 nor later than March 22, 1993, under the following terms and conditions of employment: 1. The City Manager shall be compensated at the annual rate of $72,000. Upon completion of six months employment, the City Council will provide a performance evaluation and once again upon completion of twelve months of employment. Subject to satisfactory review, the Council may adjust the base salary pins may grant perform·ncc merit pay. 2. The City Man·gar shall receive a car allowance of $250 per month. 3. The City Manger shall earn vacation, holidays and deferred compensation as is authorized for other non- union essential and confidential employees. 4. The City Manager shall receive S260 a month for 1993 for use of insurance benefits and deferred compensation as is authorized for aH other non-union essential and confidential employees. 5. The City Mangar shall be granted an immediate thirty day bank of sick leave. The City Manger shall earn one day per month of sick leave against this bank and will not accumulate an excess of thirty days until the entire initial bank has been returned. The City Manager may draw against that sick leave beak. 6. The City Manger is authorized, subject to budget and Council approval, reasonable expenses for professional development in the area of dues and subscriptions, attendance at conferences and seminars, etc. These items include the International City Management Association, the Minnesota City/County Management Association, Metropolitan Area Management Association, and the League of Minnesota Cities. 7. The City shall pay up to S2,000 for expenses incurred by the City Manger in connection with relocation of his residence from Faribault, Minnesota, to Columbia Heights, Minnesota. g. In the event that the City Man·gar is discharged without cause, he shah receive thirty dayS' advance notice and severance pay based on the following schedule: a. Within the first year of employment, five months; b. Within the second year of employment, four months; c. For every year thereafter, · minimum of three monthL The City is under no obligation to pay this fee if the City Manger volnntarily terminates his employment, or, if daring the tlmc of payment, he finds other comparable employment. Passed this 22nd day of Febrnary, 1993. Offered b)c' Clerkin Seconded b)c Pete r son Roll ca]b Clerkin, Ruett |mann, Peterson~= . Donald ~lurzyn, Jr., M~o~ ~/ CITY OF COLUMBIA HEIGHTS TO: MAYOR AND CITY COUNCIL FROM: PAT HENTGES, CITY MANAGER DATE: MARCH 9, 1994 RE: IN HOUSE LEGAL STAFF SERVICES Pursuant to our last discussions on legal services, this memorandum explores a combination in-house legal system for general legal representation and contractual city prosecution services. As was examined previously, in-house city prosecution of misdemeanors and gross misdemeanors demands a staff of at least two attorneys and a paralegal. The basis for this staffing level is more a product of scheduling conflicts with court appearances, than the work load. With the addition of a clerical position, it is possible for the city to accomodate in-house for both prosecution and general legal representation activities at the expenditure level currently budgeted for outside contract services. However, the expertise of legal staff may require from time to time that the city contract with outside firms in law areas involving human rights litigation, employment law, real estate/economic development, or specialized litigation. Accordingly, you requested that I prepare the information on organizing an in-house staff to handle only the general legal representation activities. The in-house staff may also have some responsibility to oversee or assist in the administration of a contract with a private firm handling the city prosecution activity. Of the four cities contacted (Minnetonka, Coon Rapids, Shakopee, and West St. Paul), only West St. Paul has a combination in-house city attorney/contract prosecuting firm. West St. Paul's city attorney was a former private practice attorney who in the later years of his practice developed a full time arrangment with the city. That arrangement will expire or be terminated in the near future. The City will determine if they continue in-house or begin contracting for general legal services. In reviewing the typical staffing requirements of the four cities, the attorney with the higher competency or managed attorney handles the general legal work of the city, and the lower level associate concentrates on the prosecution activities. Thus, we could expect to pay over $60,000 to employ and retain a comparable lead attorney and between $30,000 and $45,000 for an associate attorney with entry level to two years experience. In preparing a preliminary budget for in-house general legal representation, I assume hiring one attorney with a minimum competency level of two years experience and a 3/4 time legal secretary. I assumed starting the City Attorney at approximately $45,000 per year, but I suspect that we may pay between $50,000 and $60,000 to retain competent legal representation. The proposed annual budget for in-house general legal services is as follows. BUDGET FT- City Attorney $45,000. Fringe Benefits $11,500. 3/4 T- Legal $18,710. Fringe Benefits $ 4,680. $79,900. Office Supplies Training/Education Telephone/Postage Publications/Subscriptions Filings/Court Charges Office Equipment/Repair $ 2,200. $ 1,900. $ 500. $ 2,300. $ 1,900. $ 900. $ 9,800. $89,700. The other cities also spend anywhere from $5,000 to $20,000 per year for outside legal representation. Start up costs for desks, computers, legal software, and a basic legal library would be approximately $18,000. Currently the City does not have adequate office to house a legal department, but the court office area would be available towards the end of December, 1995. Please find enclosed an Analysis of Alternatives for Legal Services between In-House/Contract; Contractual Legal Services; and Full In-House General/Prosecution Services. EXAM~I.F~ OF IN - HOUSE LF-GAL STAFF SALARIES POSITION SALARY RANGE 50,351 - 77,124 ACTUAL SALARY City Attorney 63,134 Asst. City Attorney 42,215 - 64,750 53,509 Adm. Sec. HI-Legal 26,534 - 40,640 33,585 Clerk Typist 19,817 - 30,352 25,083 PT Clerk Typist 9.53/hr IMINNETONKA: POSITION SALARY RANGE Mgmt.-No range City Attorney Assoc. City Attorney Mgmt.-No range 53,186 Asst. City Attorney Mgmt.- No range 40,536 Admin. Coordinator Mgmt.-No range 30,659 Legal Secretary ll.38/hr-12.85/hr. ACTUAL SALARY 76,148 12.85/hr Management positions at Minnetonka do not have a salary range. The salaries listed for Minnetonka are the 1993 rates. ~-IAKOPEE: POSITION SALARY RANGE ACTUAL SALARY Attorney 47,448 - 59,311 57,828 PT Asst. City Attorney Legal Scretary PT Clerk Typist 19,618 - 24,522 FT 34,805 - 43,506 FT 17,402 23,465 - 29,331 28,598 9,809 Z O0 0 , ~ .< 0 0 ~> 0 TEL: Fe~ 23 9A 12:3A No.O~2 P.02 CITY OF MII~NETONKA Job Description JOB TITLE ~ ~_.~~ D~ARTMEN~: Leg~ Dep~ JOB SUMMARY~ This ts a responsible management position that either directly or through subordinates, planB, oroanizes, directs and coordinates all le~al matters involving the City, and performs other duties as directed by the City Manager. City Attorney (1) Is responsible for all legal matter~ involving the City. &) Prepares for litigation and appears on behalf of the City in regard to such matters in Municipal Court, District Court and the Supreme Court of the State of Minnesota. b) Prepares ordinances, resolution~, agreements, contracts, deeds of conveyance, as deemed necessary or at the request of City Council or Staff. c) Reviews title to real estate being acquired and sees to the receipt of the proper instruments of conveyance and the recording of same. d) Advises City Council legal matters. and all departments of the City on e) Answers citizen inquiries regarding City legal matters. f) Assists in the negotiations for acquisition of land for easements, rights-of-way, parks and other facilities. g) I~ responsible for staffing, performance evaluation and training of subord~nates. h) Keeps the City Manager informed reports on legal matters. by verbal or written t) Attends various conferences and seminars to keep abreast of advancements and changes in the field. (2) Performs other duties as directed by the City Manager, a) Is familiar with and assists in the enforcement of the City's Affirmative Action Program. Prepares special studies and reports. c) Attends and meetings. participates in regular and special Staff V TEL: FeD 25 9~ 12:54 No.O12 P.03 Page 2 Is under the direct general supervision of the City Manager, howevez, the appointment and/or termination of employment must he ratified by the City Council. (2) Bas immediate general and technical supervision over Assistant City Attorney, Paralegal and Legal Secretary. the (3) Communicates with citizens; CJ. ty officials and employees; members of boards and commissions and task forces; civic organizations; special interest groups and representatives of other governmental agencies. This position (1) Admission Lo the bar in the State of Minnesota. (2) The ability to of subordinates. plan, organize, direct and coordinate the work (3) The ability to communicate i~eas, explanations, recommendations and cases clearly both orally and in writing. The ability to establish and maintain an effective relationship with citizens; City of£Lcials and employees, members of boards, commissions and ta~k force~; civic organizations; special interest groups;/ and representatives of other governmental agencies. I have reviewed and agree that this Job description accurately describes the duties and responsibilities of this position. Em~,l oyee .... __Date.__ City Manager ...... Revised May, 1984 ................ Date ...................... TEL: Fe~ 25 9~ 12:$5 No.O12 P.O~ mm' CITY OF MINNETONKA Job Description JOB TITLE: Assistant City Attorney DEPARTMENT: Legal PAY RANGE: Unclassified JOB SUMMARY.' This person is an assistant to the City Attorney with responsibility for the prosecution of criminal misdemeanor charges within the City; to advise and direct the City departments and contract cities with enforcement duties as to the legality of their actions and prepare leqal opinions; and to answer questions from the public concerning ordinances and state laws. JOB DUTIES: Assistant City Attorney 1. Prosecutes criminal misdemeanor charges: Reviews all criminal complaints made to the police or City Attorney's office by citizens and, criminal complaints demanded by defendants as a result of charges, determining in which cases complaints should be issued and for what charges. b. Tries oases where defendant pleads "not guilty." Contacts and prepares witnesses and marshals evidence to be presented at trial. dm Brings all necessary motions essential to pros,acution and defends against the same brought by opposing counsel. Researches and writes legal briefs for court on issues raised in litigation. Advises and directs the law/code enforcement departments in legal matters: ae Analyzes and researches legal problems police have in enforcement of criminal ordinances and statutes. bm Prepares written legal opinions under the supervision of the Associate City Attorney for enforcement departments. Prepares ordinances for the enforcement departments when requested to do so. Prepares materials to aid in the education and training of new enforcement officers,' and prepares and gives lectures to keep them abreast of the latest developments in criminal law. TEL: FeD 2~ 9zl 12:55 No.012 P.05 Assistant city Attorney Page JOB DUTIES (continued)z Keeps all criminal opinions. officers abreas~ of latest developments in law areas through lectures and written 3. Examines ordinances, legality and constitutionality. Answers the public's questions concerning City ordinances and state laws: Deals directly with criminal conduct. citizens charging another with be Confers with citizens concerning conduct short of a criminal violation. Assists in the continual updating of ordinances including recodification of ordinances. RELATIONSHIPS AND CONTACTS~ Is under the immediate general and technical supervision of the Associate City Attorney. Has general contacts with City Council, City staff,, and all police parnonnel. Deals directly with the public and individuals in the court system. MINIMUM JOB REQUIREMENTS: This position requires: 1. Current license to practice law in ~he State of Minnesota. Knowledge of criminal, municipal and the general field of law. 3. General knowledge of the legal matters of municipal government. Ability to communicate with the general public and courts in an effective, tactful and courteous manner. Ability to try criminal cases in the Minnesota ccu~s in an effective manner. TEL: Feb 25 9~ 12:$6 No.012 P,O6 Assistant City Attorney Page 3 orally and in 6. Ability to oommuni=ate effectively both writing. 7. Ability to efficiently conduct legal research and app, eals. ! have reviewed and agree that this Job description accurately describes the duties and responsibilities of this position. Employee: Date: Supervisor: Date: City Manager: Date: Created: 10-18-91 TEL: Feb 23 9~ :L2:$6 No,O12 P,O? CITY OF MINNETONKA JOB TITLE: Job Description Associate City Attorney ) DEPARTMENT: Legal PAY RANGE: Unclassified JOB SUMMARY: This person is the principal assistant to the City Attorney with direct and supervisory responsibility for the prosecution of criminal misdemeanor charges within the City and contract cities; advice and direction to the code enforcement departments with respect to the legality of their actions; preparation of legal opinions; assistance to the City Attorney in general civil matters upon request; and response to citizen inquiries concerning ordinances and state laws. JOB DUTIES: Associate City Attorney 1. Supervises crimlnal division: Coordinates efficient and timely processing of all criminal matters. Maintains good working relationships with contract cities. c. Coordinates training for code enforcement departments. Supervises Legal Secretary, Leqal Administrative Coordinator, and Assistant City Attorney. 2. Prosecutes criminal misdemeanor charges: Appears at court for arraignments, pretrials and other matters. b. Tries cases where defendant pleads "not ~uilty." Contacts and prepares witnesses and marshals evidence to be presented at trial. Brings all necessary motions essential to prosecution and defends against the mame brought by opposing counsel. Researches and writes legal briefs for court on issues raised in litigation. TEL: FeD 25 9~ 12:57 N0,O12 P,08 Associate City Attorney JOB DUTIES (continued)= 3. Page 2 Advises and directs code enforcement departments matters= in legal a. Analyzes and researches legal problems in the enforcement of criminal ordinances and statutes. b. Prepares written legal opinions. c. Prepares ordinances for code enforcement departments upon request. Examines ordinances~ legality and constitutionality. Assists City Attorney in civil matters: a. Researches legal questions, prepares legal briefs and argues matters in court when requested. b. Attends Council meetings when the City Attorney cannot be present or when requested to do so. c. Researches and prepares legal opinions in the city Attorney's absence or when requested to do Answers the public's questions concerning City ordinances and state laws: a. Responds to citizens who are charging another with criminal conduct. b. Answers general citizen inquiries. Prepares materials to educate and train enforcement officers. a. Prepares formal training programs. b. Keeps all officers abreast of latest developments in criminal law areas through lectures and written opinions. c. Discusses with officers legal issues presented by their oases. Assists in the continual updating of ordinances including reoodification of ordinances. TEL: Feb 25 ga 12:57 No,O12 P.O9 Associate City Attorney RELATIONSHIPS AND CONTACTSz 1. Is under the immediate supervision off the City Attorney. 2. Hen immediate supervision over the Legal Secretary, Legal Administrative Coordinator and Assistant City Attorney. 3. Has general contacts with City Council, city staff, and contract city personnel. 4. Deals directly with the public and indlviduals in the court system. MINIMUM JOB REQUIREMENTS: This position requires: 1. Admission to the bar in the State of Minnesota. 2. Knowledge of criminal, municipal and the general field of law. ! have reviewed and agree ~hat this Job description accurately describes the duties and responsibilities of this position. Employee: Date~ supervisor: Date: City Manager: Date: Revised: io/77 o /9o 02/93 C:'~W P.ai I ~ ULI~L~UOBD~ TEL: FeO 2~ 9~ 12:~8 No.O12 P,iO CITY OF MINNSTONKA JOB TITLE: ~ob Description Administrative Coordinator DEPARTMENT ~: Lega I PAY RANGE: Unclasslfied JOB SUMMAR¥I This is a responsible management position that includes but is not limited to the following duties= drafting o~ documents; coordination of the condemnation process, processing of bankruptcy claims involving the City; coordination of various aspects of civil trial pFeparat%on for the Legal Department; assistance to Associate Cxty Attorney with prosecution; maintenance of the civil and criminal files and records of the Legal Department; arranging for appearances of witnesses for.court end jury trials; typing of memoranda of law, trial briefs, and legal documents; updating, the books in the law library; maintaining computerized database programs for the Legal Department; supervision of the Legal Secretary; Charter Commission support staff; and other duties as assigned· JOB DUTIES: Administrative Coordinator Drafts documents under the direction of the City Attorney: aa Real estate documents. Court pleadings. coordinates condemnation proceedings under the direction of the City Attorney= Preparation of documents. Setting of hearing da~es. Coordination of exhibits and witnesses. 3. Processes bankruptcy claims involving the City. Researches and prepares claims. Monitors the status of claims. 4. Coordinates various aspects of civil trial preparation: Gathers data and does necessary research for trial. Notifies witnesses. Assists Associate City Attorney with prosecution= Drafts formal complaints. Reviews files prior to Court appearance. Performs research on cases with enhanced charges. Assists with coordination of court trials at court. TEL: FeO 25 94 12:38 No.012 P.11 Administrative Coordinator JOB DUTIES (continued)~ S. Maintains the civil Legal Department. a. Page 2 and criminal files and records of the Keeps up-to-date information pertinent to criminal and civil oases. b. Maintains statistics through automated and manual processes. 7. Arranges trials: for the appearance of witnesses for court and jury Composes memos and letters relating to court appearances for police officers and witnesses. Prepares and arranges for the service of subpoenas. Communicates with witnesses by phone. Types memorandum of law and trial briefs for the City Attorney, Associate City Attorney and Assistant City Attorney. be Types Legal Department documents including correspondence, legal documents, real estate documents, contracts, and other civil pleadings. _ P~oofreads legal descriptions of property in connection with real estate transactions. Is responsible for the accurate typing of documents prepared in the Legal Department. 9. Updates the material in the law received. library as updates are 10. Maintains computerized database programs for the Legal Department including: Ce LegSys, a data base program which generates case file summary sheets, calendars, statistics, indexes, and reports. CivDex, a data base program which includes all civil litigation and general files as well as an index to the departmentts forms. LibDex, a data base program which includes all law library materials. Mountain, a taps back up system to provide insurance for the computerized systems. Fe~ 25 9~ ~2~$9 No,O~2 P,~2 Administrative Coordinator Pag~ 3 JOB DUTIES (continued): 11. Provides immediate general and technical training of the Legal Secretary: supervision and Prepares and conducts performance evaluation of Legal Secretary with input from attorneys. Monitors performance level.of Legal Secretary. Has the authority to direct the work of the Legal Secretary, to adjust grievances from that pos~t~on, and to reward or discipline the person in that position. Has the authority to recommend h~rSng, suspension, promotion, and discharge for that position. 12. Provides staff support to the Minnetonka Charter Commission: Drafts minutes of the meeting. Prepares agendas. Conducts requested research. 13. Performs various duties as assigned: Researches and prepares reports as directed. Attends meetings as a representative of the Legal Department as required. Coordinates department purchases and procassinq of payments. Coordinates computer programs for the Legal Department. RELATIONSHIPS AND CONTACTS: 1, Is under the direct supervision of the Associate City Attorney. Has immediate general and technical Legal Secretary. supervision over the Has written and oral communications with witnesses and attorneys in regard to cases, citizens and other officials. 4. Communicates and works with members of the other City departments as legal ~atters a££act them. Communicates with HennepSn County administrative offices as well as those of the District, Appeals and supreme Courts. Has direct communication with attorneys, commissioners, appraisers and witnesses relative to condemnation and civil proceedings. 7. Communicates effectively and tactfully with citizens. TEL: FeD 25 9A 12:39 No.O12 P.13 Administrative Coordinator MINIMUM JOB REQUIREMENTS: 1. Pa,~e 4 This position requires: The exercise of Judgment and discretion with respect to highly confidential matters. Basic knowledge as to the structure cf the criminal and civil courts. 3. The ability to organize end coordinate various assignments and establish priorities, work effectively under pressure and meet deadlines with little or no direct supervision. 4. The ability to' communicate effectively and tactfully both orally and in writing. 5. Knowledge of civil and criminal legal forms and procedures. $. At least one year prior experience in a legal position. 7. Flexibility , of time and accepting chan,~es and responsibilities. I have reviewed and agree that this Job description accurately describes the duties and responsibilities of this position. - Employee: Date~ Supervisor: Date: City Manager: Dater Revised: o/eo lO/gl TEL: Feb 25 9~ 12:~0-No.012 P,14 CITY OF MINNETONKA Job Description JOB TITLE: PAY RANGE: JOB SUMMARY: Legal Secretary D EPARTM ENT: Legal This is a responsible legal secretarial position entailing the maintenance of the civil and criminal files and records of the Legal Department, typing of legal documents; the maintenance of court calendars; the arranging for appearances of witnesses for court and Jury trials~ keeping up-to-date all information pertinent to criminal and civil cases; the typing o.f memoranda of law and trial briefs; updating the books in the law library2 and other duties as assigned. JOB DUTIES: Legal Secretary: 1. Is a responsible legal secretary position: Types Legal Department documents including correspondence, legal documents, real estate documents, contracts, and other civil pleadings. Proofreads legal descriptions of property in connection with real estate transactions. c. Accepts and screens all telephone inquiries. Maintains the civil and criminal files and records of the Legal Department. Is responsible for the accurate typing of documents prepared in the Legal Department. Maintains criminal court calendars for the Assistant City Attorney and the Police Department and schedules meetings a~ requested by the City Attorney. Arranges for the appearance of witnesses for cou~ and jury trials: Composes memos and letters relating to court appearances for police officers and witnesses. Telephones witnesses. o. Prepares and arranges for the service of subpoenas. TEL: FeD 25 9~ 12:~0 No,O12 P.15 Legal Sa-retary Page 2 JOB DUTIES (continued): Types memorandum of law and trial briefs for the City Attorney and the Assistant City Attorney. Keeps up-to-date all information pertinent to criminal and civil cases: Keeps files on criminal oases which show the status of the cabs, disposition and sentencing. b. Maintains statistics through automated and procesSeS. manual Maintains a diary system to provide handling of Legal Department matters. for the timely 0. Prepares all paperwork for criminal trials: Requests appropriate supporting documents for criminal cases from the police department and other agencies. be Obtains driver's license and criminal history records for defendants. 9. Updates the materials in the received. law library as updates are 10. Maintains computerized database Department including: programs for the Legal LsqSys, a data base program which generates case file summary sheets, calendars, statistics, indexes, and reports. CivDex, a data base program which includes all civil litigation and general files as well as an index to the department's forms. LtbDex, a data base program which includes all law library materials. Mountain, a tape back up system to provide .insurance for the computerized systems ll. Performs other duties as assigned: a. Opens and stamps mail. Maintains office requisitions. supplies and prepares purchase TEL: FaO 25 9~ 12:~1 ~o.012 P.18 Legal Secretary RELATIONSHIPS AND CONTACTS: Is under the immediate and technical supervision of ~he Office Manager. Is under the general supervision of the Associate City Attorney. Has written and oral communications with witnesses and attorneys with regard to cases, citizens, and o~her officials. o Has communication with members o£ law enforcement agencies and Judicial agencies with regard to criminal matters. Has communication with members of other City departments as legal matters affect them. MINIMUM JOB REQUIREMENTS: This position requires:: 1. The ability to effectively and accurately operated a personal computer and typewriter. The ability to communicate effectively both orally and in writing concerning legal communications. The ability to exercise Judgment and discretion with respect to confidential files and other work ma~ters. = The ability to effectively work wl=h legal tar:sinology and procedures. Some knowledge of civil and criminal legal forms and procedures is beneficial but not mandatory. ?. Prior practical secretarial or clerical experience is beneficial. Proficiency in secretarial skills to include, but not necessarily be limited to, spelling, grammar, and punctuation. The ability to organize work and complete work with little or no direct supervision. TEL: Feb 25 9~ 12:~1No.O12 P.17 r Legal Secretary I have reviewed and agree that this ~ob desoription describes the duties and responsibilities o£ this position. Pa~e 4 accurately Employee: _ Date: Supervisor: Date: City Manager: Date: Created: 10/18/91 -,' _CO0 RAPI laud acquisi~on, and x-e~meants fha Cit'~, &~ ~~ ~- 1313 COON RAPIDS BOULEVARD, COON RAPIDS, MINNESOTA 55433-5397 (612) 755-2880 SE'%~ BY:CO0% P,..~IDS CITY : 2-24-84 ;11:31~l ; 612/754-8403.-, 7822801;# 3/ 8 CO0 oRAPI 1313 COON RAPIDS BOULEVARD, COON RAPIDS, MINNESOTA BB433-~97 (612) 755.2880 PoBition T~i~: A$$iBtan~ Attorney I ~: City Attorney Under generaJ direction from the City Attorney, works with the A~istant City Attorney in the prosecution of criminal cms. Rcpre~nts the City in routine civil litigation and 'administrative hearings handled by the City Attorney's olfice. Works directly with the Code Enforcement Manager, the Zoning Administrator and other enforcement authorities to abate City Cod~ violations. Drafts municipal dt~'ument, t as us.signed hy the City Attorney. Provides legal counsel for City hoards, commissions and committu=s aa :_,ssigncd by thc City AttomcT'. Pcrfomts legal research und writing as a~gned by the City Attorney. The primary duties and responsibilities of this position involve: Handling, along with the Assistant City Attom~, prosecutions of gross misdemeanor, misdemeanor and petty misdemcanur ca.,scs. Drafting criminal complaints and repremnting the City at such court appearanct:s aa arraignments, omnibus hearings, pretrial conferences, court and jury trims and post trial prncecdings. - Preparation of regular reports of prosecution activities for thc Assistant City Attorney. Handling routine civil lawsuits and administrative hearings such as property tax appeals, special asseg,~mcnt aplx:als, ecmtraet disputes, appeals from City Council decisions, and other civil and administrative matters, Drat'ting pleadings, motions, discovery and other civil litigation or administrative hearing documents. Representing the City at civil pre-trials, motion hearings, trials, post..trial hearings and appeals, and at administrative hearings handled by the City. Work directly with the Code Marshal and other enforcement violations. Enforcement Manager, Zoning Administrator, Fire attthodfies to abate nuisances and other City Code May serve as legal counsel to various City boards, commis.,dons mad committees as assigned by the City Attorney. Draft City ordinances, resolutions and other municipal documents as aasigned by the City Attorney, Research, writing and other tasks as assigned by. the City, Attorney. : ~ ~ ; 612/754-B403~ ?822801;# 6/ 8 Knowledge of Minnesota civil, criminaL municipal and administrative laws and procedures. Ability to effectively communicato both orally and in writing. Ability to prcpm:e and pre, sent civil and criminal court ca,qcs and administrative matters, of varying degrees o~ difficulty. Good interpersonal skills with the public and other City employees and officers. Law degree and admi.~,~ion to thc Minnesota Bar. Previous civil and criminal [[ti§atit)n and other legal experience preferred. '12/93 CO0 RAP! azq~~ive X~i~ of ~ office ~ ~d ~. ~E~tlent ~ in a~ration o£ Word l~oc~siiW ~, i_~'~tnq CC~C~T pz~ierred. ,- ~irilit~ to examine dtsezetim a~ atr. tc~ ~j~m~t, knovin~ vhen to ooasuit vith ~t heed, ~ad ~o ~L~Caiu aa~tMatiitlitT. 1313 COON RAPIDS BOULEVARD, COON RAPIDS, MINNESOTA 5543~5397 (612) 755-2880 .-' .CO0 RAPID, lg~,t'ur~ of Wo~{: per~eu.l.~ly ~ ~ ~o ~ o£floe c:gezmt~.an~. [:~msirabl~m l{%tc~l~. Skillw_ and , Oood kna~l~q~ o£ o£f:r,.oe ~om~ ,-~ p~ and of 1313 COON RAPID8 BOULEVARD, COON RAPIDS, MINNESOTA 55433-5397 (612) 755-2880 MAR-08-1994 13:58 CITY OF $~L~KOPZE ],gg& GENERAL Fl.'ND ~UDGET DIVISION: LEGAL CITY OF SHAKOPEE P.O1 Post-it' Fax Note 7671 ~c-. i ~ ¢ ~. ipage~ -/~.~ co,,D, pt " ~' :~,. ,J ACTIVI~f: The La,al Department provides civil le&al services co the City, as well as prosecution oE all Sro,s misdemeanor, misdemeanor, petty misdemeanor and ordinance violations occurrin$ in Shako~se. O~J£CT DESCRIPTION: Description of lines items: Salaries: City Attorney, 1/2 time Prosecuting ACCormey, Legal Secrec~ry, and 1/2 time Clerk-Typis~. SUMY, ARY INF0~.~LATION: **TOTAL PERSONAL SERVICES **TOTAL SUPPLI£2/SERVIC£$ **TOTAL CAPTIAL ****DIVISION TOTAL TOTAL PROGR~.H PROGRAM PROGRAM 160 161 BENEFITS CIVIL PROSEC 131,6B0 2~,100 107,$80 0 19,320 0 19,320 0 o O o o $151,000 ~24,106 $12~,900 0 I nt~JKt 1991 t~ lW3 Y-T-D DEPARTI~KT PROPOSED cmcl~ OeicrJp~f~ AC~L ACT~L ~GET DT~1/93 RE~EST ~GET I DIVISI~ 16 - LE~L ~SEL AZO ~PLtll & IIRVICII 8.5A6. 10,355 ZG,~O 11,519 19,320 19,3~ ASO ~ITAL ~PfNDITUtEI 610 5~5 2,~ 1,553 0 I. TOTAL tIE,AL I:OI~SEL DIV]IlO~ 92,715 I07,Z12 158,1]0 f2,T'~ $51o000 151,T 1-15 MAR-08-1994 13:58 CITY OF SHAKOPEE P.02 CITY OF S~LA~OPEE 01 GENERAL FUND DIVISION: OBJ£¢T DESCRIPTION 4101 SALARIES FT 4102 OVERTIME 4121 PERA a122 FICA &131 HEALTH & LIFE 4151WORKCOMP 4170 COMPENSATED **TOTAL p£~ONAL SERVICES a21o SUPPLIES 4222 MOTOR FUEL & OIL a2&O EQUIP. MAINT. 4310 PROFESSIONAL SF./~VICES 4316 LF.~AL FILING F~ES 4321 TELEPHONE 4330 TRAVEL & SUBSISTENCE 4350 PRINTINO & ~PRO ~360 INS~CE 4390 CON~CES & ~CH~ &433 D~ & SUB$C~. **TOTAL ~U~PLIES/$E~.VIC~:S 4550 CAPITAL EQUIPMENT **TOTAL CAPITAL ****DIVIGION TOTAL LF. GAL TOTAL $ 111,240 $ 100 4,990 710 8.510 1,200 3,600 3,$00 1,2~0 1,240 2,000 1,620 PROGRAH PROGI~,a,R PRO'RAH 160 161 163 ~ENSFITS CIVIL PROS£C 1~,730 $ 95,510 $ 100 4,280 7.310 380 131,680 2&,100 107,580 0 3,080 3,080 50 50 300 300 $,000 6,000 400 400 440 440 1,350 1,350 270 270 3,430 3.430 1,000 1,000 3,000 3,000 t9,320 0 19,320 0 0 0 0 0 0 151,000 $ 24,100 $ 126,900 $ 0 1-15.2 MAR-08-199~ 1~: 58 C!TY DF SHAKDPEE P. 0~ MAR-08-1994 13:59 CITY OF SHAKOPEE P, 04 MAR-08-1994 13:59 CITY OF SHAKOPEE P.05 City of Shakopee Job Description JOB TITLE: Legal Secretary EXEMPT: No SALARY LEVEL: $20,440 - $27,254 SHIFT: 8:00 am - 4:~0 pm LOCATION: City hall EMPLOYEE: Beverly Mitchell REPORTS TO: City Attorney JOB CODE: DIVISION: Legal DEPARTMENT: Legal PREPARED BY: Barry A. Stock APPROVED BY: DATE: 10-1-93 DATE: SUMMARY: Assists and relieves lawyers and other l~a! personnel of administrative and clerical work by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Prepares legal papers and correspondence of legal nature such as summonses, complaints, motions, and subpoenas. Proof reads legal descriptions of property in connection with the acquisition or sale of real property. Maintains court calendars. Arranges for the appearance of witnesses during court and jury trials including: Composes memos and letters relating to court appearances for police officers and witnesses. Telephones witnesses. Prepares and arranges for service of subpoenas. Takes and transcribes dictation. Keeps up-to-date all informs=ion pertinent to crimlnal and civil cases. Makes sure ali paperwork is ready for criminal trials: Must be able to learn to operate the computer i'n the Police Department to obtain information for =rials. Must research files in the Police Department and County Courthouse for in~ormation needed for court. Updates the books in the law library as pocket parts and supplements arrive. - 1 - MAR-08-1994 i4:00 CITY OF SHAKOPEE P.06 JOB DESCRIPTION Job Title: Legal Secretary Use of Word Perfect on a networked personal computer with the ability to type 60-70 wpm. Types legal documents in correct format and style. Maintains office supplies and prepares purchase orders. Performs other clerical duties such as scheduling appointments, giving informat'ion to callers, taking dictation, composing and typing routine correspondence, reading and routing incoming mail, and filing correspondence and other records. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential du~y satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: Two years of legal secretarial training, plus a minimum of two years related experience and/or training; or equivalent combination of education and exq~erience. LANGUAGE SKILLS: Ability to read, analyze, and interpret legal writings. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions orally and telephonically from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and ~o draw and interpret bar graphs. REASONINO ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS: Mus~ possess valid Minnesota Drivers License. - 2 - MAR-08-lgg4 14:00 CITY OF SHAKOPEE P.O? JOB D~SCRIPTION Job Title: Legal Secretary PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee ~o successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, ~he employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; type; reach with hands and arms; and talk or hear. The employee is occasionally required to walk. The employes must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ~NVIRONMENT: The work environment characteristics described here ars representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to vibration. The noise level in the work environment is usually moderate. - 3 - MAR-08-1994 14:01 CITY OF SHAKOPEE P.08 City cf Bhakcpee Job Description JOB TITLE: CITY ATTORNEY EXEMPT: Yes SALARY LEVEL: SHIFT: LOCATION: EMPLOYEE: Pd~PORTS TO: City Administrator PREPARRD BY: Barry A. Stock APPROVED BY: JOB CODE: 105 DIVISION: Legal DEPARTMENT: Legal DATE: 10\18\93 DATE: ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Attends and provides counsel at all City Council meeting, and on a request basis, other City or committee meetings. Meeting with and a~vising the Mayor, Council Members, City Administrator, Department Heads and designated individuals on general legal matters. Research and submission of legal opinions on municipal or other legal matters. Providing updates on new state or federal legislation or Judicial rulings which impact the city, and suggest actions or changes in operations or procedures to assure compliance. Prepares various legal documents, contracts, reports, resolution, ordinances, memoranda, etc for City Departments, Boards and Commissions in an effective and timely manner. Prosecutes misdemeanors and traffic violations in District court; includes legal research, preparation of brie~s, memoranda, negotiations, plea bargaining, motions, conducts jury trails, Court trials, etc. Defend the City in all litigation, except in those cases where insurance companies are re~ired to provide defense, including but not limited to: (1) Human Rights claims; (2) Zoning, per~its, administrative actions; (3) labor matters. Prepare and litigate lessor civil cases inlcuding hazardous building cases. Receives, screens and answers various citizen inquiries and compla'lnts in a tactful and timely manner. MAR-08-1994 l~:O1 CITY OF SHAKOPEE P.09 JOB DESCRIPTION Job Title: CITY ATTORNEY Performs other duties and responsibilities as apparent or assigned. SUPERVISORY R~SPONSIBILITIES: Directly supervisors three employees in the legal department. carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. QUALIFICATION REQUIRRMF/~TS: To perform this job successfully, an individual must b, able to perform each essential du%y satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: Master's degree (M. A.) or equivalent from an accredited college of law and two to four years related experience and/or training; or equivalent combination of education and experience with general knowledge of municipal government.. LANGUAGE SKILLS: Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or ir~novative tech~iques or style. Ability to make.effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors. MATHEMATICAL SKILLS: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, musical notes, etc.,) in its most difficult phases. Ability to deal with a variety of abstract and concrete D~c~R-08-1994 14:0~ CITY ~ SHAKOPEE P.10 JOB DESCRIPTION ~ob Title: CiTY ATTORNEY variables. CERTIFICATES, LICENSES, REGISTRATIONS: Must possess valid Minnesota Drivers License. Must possess current license to practice Law in Minnesota. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand and to sit for extended periods of time. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here ars representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. while performing the duties of this job, the employee is occasionally exposed to vibration. The noise level in the work environment is usually moderate. MAR-08-1994 14:03 CITY OF SHAKOPEE P.11 City of Shakopee Job Description JOB TITLE: CLERK TYPIST II EXEMPT: No SALARY LEVEL: SHIFT: LOCATION: EMPLOYEE: REPORTS TO: JOB CODE: 54 DIVISION: DEPARTMENT: PREPARED BY: Barry A. Stock APPROVED BY: DATE: 10~18\93 DATE: SUMMARY: Compiles data and operates typewriter or computer in performance of routine clerical duties to maintain business records and reports by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Ty~es reports, business correspondence, forms, orders, charts, labels, envelopes, and other material according to detailed instructions or well established guidelines. Maintains a variety of alphabetical, numerical, and statistical records and logs. Prepares routine forms and other routine material for further processing or mailing. Acts as receptionist, furnishing information involving routine · departmental matters to the public over the counter or by phone, and assists the customer in filling out forms. Sorts, alphabetizes, codes, and files correspondence, forms, cards, documents, and other materials in an established order. Codes information for computer entry and enters information into computer. Files records and reports, posts information to records, sorts and distributes mail, answers telephone, and performs similar duties. Answers requests received by mail as directed. Computes amounts and checks totals on report forms or bills. Operates fax machine to send records and reports. - 1 - MAR-OS-lgg4 14:0~ CITY DF SHAKDPEE P.12 JoB DESCRIPTION Job Title: CLERK TYPIST II Performs other duties as assigned. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: One year certificate from college or technical school; and one to two years related experience and/or training; or equivalent combination of education and experience, LANQUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. RY~ASONING ABILITY: Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS and ABILITIES: Knowledge of policies, practices and services of the department. Skill in operating office equipment related to the position. Ability to maintain working relationships with employees and the public and to follow written and oral instructions. Ability to maintain simple alphabetical, numerical, and statistical records. Basic knowledge of computer operations including Word Perfect. Knowledge of English spelling, punctuation and grammar. - 2 - MAR-08-1994 14:04 CITY OF SHAKOPEE P.14 City of Shakopee Job Description JOB TITLE: Prosecuting ATTORNEY EXEMPT: Yes SALARY LRVEL: SHIFT: LOCATION: EMPLOYEE: REPORTS TO: City Attorney JOB CODE: 75 DIVISION: Legal DEPARTMENT: Legal PREPARED BY: Barry A. Stock APPROVED BY: DATE: 10\18\93 DATE: SUMMARY: Provides legal advises, services, and representation to City departments, Prosecutes and handles criminal changes and ordinance violations on behalf of the city by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Reviews ail criminal complaints made to the police or City Attorney's ofice determining in which cases complaints should be issued and for what charges. Tries cases where defendant pleads "not ~uilty". Contacts and prepares witnesses and marshals evidence to be presented at trial. Researches and writes legal briefs f~r court on issues raised in litigation. Analyzes and researches legal problems police have in enforcement of criminal ordinances and statutes. Prepares written legal opinions under the supervision of the City Attorney for enforcement departments. Prepares ordinances for the enforcement departments when requested to do so. Prepares materials to aid in the education and training of new enforcement officers, and prepares and gives lectures to keep them abreast of the latest developments in criminal law. Keeps all officers abreast of latest developments in criminal law areas through lectures and written opinions. - 1 - ,. MAR-08-1994 14:04 CITY OF SHAKOPEE P.15 JOB DESCRIPTION Job Title: Prosecuting ATTORNEY Responds to public's questions concerning City ordinances and State Laws. Assists in the continual updating of ordinances including recodification of ordinances. Other duties as assigned. SUPERVISORY RESPONSIBILITIES: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: J.P. or equivalent plus one to three years experience. LANGUAGE SKILLS: Ability to read, analyze, and interpret legal documents. Ability to respond effectively to inquiries or complaints. Ability to write using original or innovative techniques or style. Ability to make effective and persuasive presentations. MATHEMATICAL SKILLS: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. REA~0NING ABILITY: Ability to apply principles of logical or legal thinking to a wide range of intellectual and practical problems. Ability to deal with a variety of abstract and concrete variables. CERTIFICATES, LICENSES, REGISTRATIONS: Must possess current license to practice Law in Minnesota. - 2 - MAR-08-1994 14:05 CITY OF SHAKDPEE P.16 JOB DESCRIPTION Job Title: Prosecuting ATTORNEY Must possess valid Minnesota Drivers License. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee is required to stand and to sit for extended periods of time. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilitles required by this job include close vision, distance vision, color, vision, peripheral vision, depth perception, and :he ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilit~es to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to vibration. The noise level in the work environment is usually moderate. - 3 - TOTAL P. 16