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January 10, 1994 Regular
AGENDA FOR THE REGULAR MEEqG OF THE CITY COUNCIL OF COLUMBIA HEIGHTS MONDAY, JANUARY 10, 1994, 7:00 t CITY COUNCIL CHAMBERS, CITY I~L, 590 40TH AVENUE NE 1, Coll to Order and R011 Ca!!ll 2, Pledge of All~giance 2, Consent Agenda [***] be routine by the City Council and will be enacted (All items listed with asterisks at:,nsidered to as part of the Consent Agenda by one:tion.) Mi~otes of Previous Meeting(s~ Op©n Mike/Pro¢li~mations/Pres~ntatig (Open Mike is an opportunity for resets to address or raise any issue to the City Council. However, the City Council asks that the reside~rovide their name, address, and a statement of the item. The matter will be considered by the Citouncil or referred to staff for a future response. In order to expedite business, residents will be aied five minutes to present their statement or issue.) a. Plaque Presentation to Edward Can b. Appeal of Denial of Taxi Cab Lice by Randy Ziemann ~. Public Hearings/Ordinances & Resoltns a. Resolution 94- .; Council Comtce Organization b. Resolution 94- ; Being a Res~ion Ordering Midblock Light Improvement c. Resolution 94- ..; Being a Re,,tion Requesting the Commissioner of Transportation Set the Maximum Safe Speed for Circle 'Pice Boulevard d. Resolution 94- ; Establishing ideiines on the Cable Casting of City Council Meetings e. Resolution 94- .; Authorizing~ Purchase of Various Residential Properties Located in the Sheffield Neighborhood - Anthon'.d Agnes Yurkew f. Other Ordinances and Resolutions ***4, 7. ~gmmuni¢~tions a. Planning and Zoning Commission b. Traffic Commission ***1. Handicapped Parking Request amaculate Conception Church c. Park and Recreation Commission ***1. Installation of Light at Keyes ~ ***d. Renewal of Membership in Assocbn of Metropolitan Municipalities ***e. Renewal of Membership in North;tro Mayors Association f. League of Minnesota Cities' 1994 lislative Policies g. Notice from Anoka County on Sogqaste Charge h. Other Communications a. Close Out of Special Accounting lds b. Other Old Business 9. New Business ***a. Establish Date for Public Improv~nt Hearing **%. Private Storm Sewer Easement - hstrial Steel c. Other New Business a. Report of the City Manager b. Report of the City Attorney ***12, P~¥ment of Bills Pat Hentges City Manager 94/2 Mayor Donald J. Murzyn, Jr. Councilmembers Scan T. Clerkin Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges LINDA MAGE£ ASSISTANT TO CITY MANAGER The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1 to Order and Roll Call ,' /~.- Pledge of All~anc (./' } ~ ~ { ' . 1~'" "7 ( .- All items ll$te~ Wltfl iG t J . , ~'t "~ X ~ ~, :'b~' .,~~ '_ )r~ ~' '~ ~,X_ -ff--~'~bnda item~as indiea(ed w~t./r~--- ,.:"}/ o~~END~MOTION: Move to aao~mr ~uu~-, t ~'(~- - ........ '- --:nutes of the Regular Council ~eeting ENDED MOTION' ~ow to a.opt t.~ ~. ~dRECOMM ' - ..... :-:-~ and such reading be dispensed wsth. of December 27, 1993; as presentea in Mik~/Pr0clamations/Presentations (:-~0pen Mike is an ~po,unity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their ~me, address, and a statement of the item. The roarer will be ~nsidered by the City Council or referred to staff for a future response. In order to expedite busine~, residents will be ~lotted five minutes to present their statement or issue.) ~Pla~ue Presentation to Edward Carl~n . ,'~ -~ -cai of O~n',' of Taxi Cab License by Randy Z,emann The following is the agenda for thc regular meeting of the City Council to be held at 7:00 PM on Monday, January 10, 1994, in the City Council Chambers of City Hall at 590 40th Avenue NE, Columbia Heights, Minnesota. Council Meeting of January lo, ~'~ ,. ~ , 'l. ' Various Boards and Com~~=d Commi,=e A~iEnmen,~ '~lufion 94- ..; Bein,: Re~lufion Orderin, Midblock Ll,h' Improvement RECOMMENDED MOTION: Mov'e ~o waive th= ~eadmE of the re~lut I ~ a ~ available to the public. ./~ ~/~ 4 ~) ff RECOMMeNDeD MO : v v- v~ ~-- Council action b motion at the December 27, 199~, ,~i~g to Order an improvement ox one - Y ........ ~ .......n T-'ler an~ ~tr~ets, 37th to 39th Avenues knovn midblock light locatea m the alley v=tw~ ~ ~ ..... IR 677 Area 23, Project 9325 ~ ' ~ ''j -- ~~ ~ ~ ~'~ DED MOTION' Move to ~11 for a Levy H~aring ~ah~ al~eY m~dblock li~h~, PI~ 677, Area 23, Project 9325, Levy Re~lut~on on ~evruary lo, ~, at. ..... -~solution 94- ; Being a Resolution Requesting the Commissioner of Transpo~tion Set the ~ Maximum Safe Speed for Circle Terrace ~oulevard I ~ ~3 ~ available to the public. ~ ~' -- ~'~ ) RECOMMENDED MOTION: Move p ~'~ Commissioner of Transportation ~nduct an en~neeri~g ~n~f[c study on Circle Terrace Lhe .... . ..... fe s-eed based on the recom~dat~n of the Traffic Comm~ss~on/ ~mevar° '° se' a m~st~l~sh~n ~uid]lines on the Cable Ca~n~ of City Council Meetiq~¥~ ~' Resolution 94-~, g ~ RECOMMENDED MOTION= Move to adopt ,e,luti0~ ; '~~~'~; Guidelines on the Cable Casting of Public Meeting. ~ , c.N~on 94- ; Author~ing the Purchase of Va~ous Residential Properties ~ted in t~ ~heffield Nmghbor~ood Anthony and Agnes Yurkew ~ c ~ ' ~-ffRECOMMENDED MOTION: Move to waive the reading ~the re~luti°n' t~e~e~ RECOMMENDED MOTION: Move to adopt Re~lufio~94:~;UAuth°rizin V~ous Residential Prope~ies ~cated in the Sheffield Ne: ~d (Anthony and Agnes Yurkew). ther Ordinances and Resolutions COUNCIL AGENDA Page 3 Council Meeting of January 10, 1994 // Co cations /Planning and Zoning Commission The minutes of the January 4, 1994, Planning and Zoning Commission will be distributed Monday evening. At this point, there is no action necessary by the City Council. '~-~raffic Commission Reference the minutes of the January 3, 1994, Traffic Commission. *~* ~andicapped Parking Request - Immaculate Conception Church RECOMMENDED MOTION: Move to designate the west side of Jackson Street 'Handicap Parking' from the north parking lot entrance to ?$' south of the centerline of 41st Avenue NE and designate the east side of Jackson Street 'No Parking Saturday 4 PM to 6 PM and Sunday 6 AM to Noon' from the north parking lot entrance to 41st Avenue NE. -c.~**~.~ and Recreation Commission nstallation of Light at Keyes Park RECOMMENDED MOTION: Move to authorize staff to have a light installed in Keyes Park to facilitate sledding with funds from Fund 101-45200-5130, based on a recommendation of the Park and Recreation Commission. ***~Renewal of Membership in Association of Metropolitan Municipalities\ '-~ECOMMENDED MOTION: Move to au_th, oriz_.e._t,h.e_p~a~y, ment .of _$~,_9~9uctso: the Association of Metropolitan Municipalities for payment o! the ul~y s 1~4 memDersn p ; with such funds to fcome from Fund 101-41110-4330. ***~~, Renewal of Membership in North Metro Mayors Association RECOMMENDED MOTION: Move to authorize the payment of $12,295 to the North Metro Mayors Association for payment of the City's 1994 membership dues. ti'i- ~ .......... :---I -u~ses onl,,; no formal action is rcqmred by the Ctty · : ue of Minnesota Citie, s' 1994 Legislative Policies . . ( .,!his material is prowaeo for ~nxormauuu~ p ,1~ ~ _~motion submitted) '~" ~ L' i'~. c./~ her Communications ~C~~ ~~ of Special Account,ng Funds ~, .~.~.~..~ C~ ' ~ ~ t (~; "' - s-~e Pro:ect and transfer the i'/RECOMMENDED MOTION: Move to clue ou.t Fund 404, Senior Hous~ g balance to Fund 3'/6, Tax Increment Debt ~e~vice. COUNCIL AGENDA. Page 4 Council' Meeting' of January 10, 1994 ~ ~ )~. ~' ~ _~'I~ ~ []_ ...... ~i~ //~ // · "~ ~COMM : · ay, March .~ .~21, 1994, at 7:00 PM in the City Council Chambers; rivate Storm Sewer Easement- Industrial Steel/ / ~'" ~co~~ ~oz~o~: ~ow to aut~r~ Mayor an~ C~ty Manager to ~rant a ~rivat~ storm sewer easement on the prope~y at 500 ~8th Avenue NE to Steven G. Jonak. " ~ ~ Reoorts ~. ~R,port of the City Attor~y, NO~ The rem~der of appH~ns ~g ~ ~ d~ibut~ Money ovem~ ~vm~nt of Bills * ECOMMENDED MOTION: Move to pay thc bills as listed out of proper funds. RECOMMENDED MOTION: Move to adjourn. Pat Hentges City Manager PH:bs 94/2 Attachments OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING DECEMBER 27, 1993 The Council Meeting was called to order at 7:00 p.m. by Mayor Murzyn. ROLL CALL Nawrocki, Clerkin, Ruettimann, Peterson, Murzyn - present 2. PLEDGE OF ALLEGIANCE CONSENT AGENDA The following items were addressed by the Council on the Consent Agenda: Authorization to Obtain Ouotes for T-Shirts, Baseball Caps and Athletic Equipment The Counci! authorized staff to obtain quotes for t-shirts, baseball caps and athletic equipment for the recreation program. Establish Public Hearing for 1994 Community Development Block Grant Program The Council established January 24, 1994, at approximately 7:15 p.m. as the date and time for the publiG hear'ing in regard to the City Application for Fiscal Year 1994 funding through the Anoka County Community Development Block Grant (CDBG) Program. Payment of Bills The Council approved the payment of bills as listed out of proper funds. APPROVAL OF CONSENT AGENDA ~otion by Nawrocki, second by Clerkin to approve the Consent Agenda as presented. Roll call: All ayes APPROVAL OF MINUTES OF PREVIOUS MEETINGS Motion by Nawrocki, second by Clerkin to approve the minutes of the December 8, 1993 Special Council Meeting which include the comments given by Councilmember Nawrocki to the Council Secretary· Councilmember Nawrocki reviewed the changes he had requested be made to the minutes· Roll call: All ayes Motion by Nawrccki, second by Clerkin to approve the minutes of the Decembe~ 13, 1993 Regular Council Meeting as presented. Roll call: All ayes tqEGULAI~ COUNCIL MEETING DECEMBER 27, 1993 PAGE 2 o PRESENTATIONS/OPEN MIKE Presentations Mayor Murzyn presented a plaque to Councilmember Clerkin in recognition for his four years of service as a Councilmember. Counci]member Nawrocki presented a plaque to Mayor Murzyn for his two years of service as Mayor. Qpen Mike Keith Roberts, Chairperson of SHINE, advised that the neighborhood group has adopted its mission statement and boundaries. He presented a plaque to Mayor Murzyn which expressed the group's appreciation for his support and leadership. Counci]member Nawrocki inquired if the by-laws for SHINE have been adopted yet. Roberts responded they are presently being worked on. It was aisc noted that the boundaries are different than those estab]ished by the City. Roberts note~ the group had been advised that the grid system of the City was not necessarily the boundaries required by the SHINE group. Counci]member Nawrocki felt some kind of system must be followed so groups don't overlap in their boundaries. He aisc stated he favors a more open kind of membership. Harold Hoium inquired as to the location of Southwest Park. He also inquired why the City Attorney was not present for some court appearances. Houim stated that on December 9th it appeared that the Hilltop City Attorney was representing Columbia Heights' cases. Councilmember Nawrocki requested ~taff to follow up on this matter. Hoium also had comments regarding a lot on Van Buren which Councilmember Nawrocki advised was not buildab]e. Hoium made additional comments regarding meetings before the regular council meetings, post office trucks, regular reports from the City Manager and the City Attorney and the public address system in the Council Chambers. Mark Winson, Public Works Director, introduced Lauren McC]anahan, who recently was appointed to the position of Public Works Superintendent· PUBLIC HEARINGS/ORDINANCES/RESOLUTiONS REGULAR COUNCIL MEETING DECEMBER 27, 1993 PAGE 3 a. Resolution Ordering and Levying Midblock Light Improvement The Public Works Director reviewed the proposal which is for a midblock light between Tyler and Polk Streets from 37th to 39th Avenues. The light is to be installed on an existing pole in the alleyway. Councilmember Nawrocki questioned the policy of charging administrative fees on this project and the proposed assessment for an irregular shaped lot which appears to be quite high. The City Manager responded that staff had understood there was to be no administrative charges on the recently-approved sealcoat project. It had not been understood this was to be an on-going policy but was to receive further discussion. Councilmember Nawrocki recognized that the petition submitted to the Council represented the majority of the affected property owners. He still had a concern regarding the assessment policy for irregularly shaped lots. The City Manager advised that the Assessment Clerk had determined the assessment based on a reasonable interpretation of the policy and usage of the alley. The residents at 3842 and 3838 Polk Street expressed their opposition to this project. Councilmember Nawrocki inquired if there was any urgency in handling this matter at this meeting. The Public Works Director responded there was no urgency and ~hat the light had not been installed. Motion by Nawrocki, second by Ruettimann, based on majority support for the project, the project be authorized but the assessment for same be the subject of a new public hearing after the work is complete. Roll call: All ayes b. Resolution No. ~93-68; Being a Resolution Granting Final Approval to Consolildation of Columbia Heights Fire Relief Association into PERA Police and Fire Plan The City Manager reviewed the resolution and responded to the inquiries made by Councilmember Nawrocki at a recent Council work session. REGULAR COUNCIL MEETING DECEMBER 27, 1993 PAGE 4 Motion by Murzyn, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roil ca]]: Ali ayes RESOLUTION NO. 93-68 APPROVING THE CONSOLIDATION OF THE COLUMBIA HEIGHTS FIRE RELIEF ASSOCIATION INTO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION POLICE AND FIRE WHEREAS, members of the Columbia Heights Fire Relief Association (the Association) desires to have the membership of the Association consolidate with the Public Employees Retirement Association (P.E.R.A.), and, WHEREAS, pursuant to Resolution No. 93-16, the City of Columbia Heights (the City) supported the initiation of a consolidation process into P.E.R.A., and, WHEREAS, P.E.R.A. has provided notification to the City that the Columbia Heights Fire Relief Association has satisfied preliminary actions for consolidation under Minnesota Statutes, Chapter 353.A, and, WHEREAS, effective December 8, 1993, the City received notification from P.E.R.A. that it has thirty days to take final action on the question of consolidation. NOW, THEREFORE, BE IT RESOLVED: 1. That the City of Columbia Heights approves the final ~onso]idation of the Columbia Heights Fire Relief Association into the Public Employees Retirement Association Police and Fire Plan. 2. That the City Manager on behalf of the City is hereby directed to meet with representatives of P.E.R.A. and the Association to finalize the details needed to effect the transfer of the administration of the Relief Association into P.E.R.A. 3. That the effective date of the consolidation shall be no ]ater than December 3], 1993, or such other date as approved by the Public Employees Retirement Association. Passed this 27th day of December, 1993. REGULAR COUNCIL MEETING DECEMBER 27, 1993 PAGE 5 Offered by: Seconded by: Roll call: Murzyn Ruettimann All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary c. Second Readinq of Ordinance No. 1281, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, as Amended Pertaining to the Housing Maintenance Code and Licensing Rental Units There had been a suggestion that the second reading of this ordinance be tabled. Councilmember Nawrocki felt it should not be tabled in deference to all the people who were in attendance to discuss it. The City Manager reviewed the changes in the amended ordinance. He noted that city staff is preparing a handbook on the ordinance for landlords. He also recommended that the ordinance be tabled until January 24th so staff has time to meet with landlords. Mayor Murzyn inquired if the City Manager feels there will be enough staff to perform inspections between renters. The City Manager responded the Fire Department feels it has the capacity to do this and is planning two shifts for inspections after the first of the year. Councilmember Nawrocki felt the section on license revocation needs clarification, particularly when one unit in a multi- unit building is in violation. He also felt there appears to be an inconsistency between the Planning and Zoning Commission and this ordinance regarding parking spaces. Bob Timmisch, Acting President of the Columbia Heights Multiple Housing AssOciation, advised the Council that members of the Association knew nothing of this ordinance until today. He noted that some members had serious reservations regarding some changes in the ordinance. It is the consensus of the membership that no action should be taken on the ordinance until landlords and staff have met. Councilmember Nawrocki felt it was the responsibility of landlords to keep up with what is going on in the City via the City's two newspapers and other avenues. He also mentioned that the process which addresses return of damage deposits, REGULAR COUNCIL MEETING DECEMBER 27, 1993 PAGE 6 housing deficiencies, etc. is not a ~rocess which is working. Councilmember Ruettimann felt the second reading of the ordinance should be tabled until a work session can be held with landlords and the City Council. Mr. Timmisch stated members of the Association would welcome an opportunity to meet with the Council. A representative delegation will attend. City Manager Hentges advised that staff current]y meets with three groups of landlords. The next scheduled meeting is January 18th at 7:00 p.m. Motion by Ruettimann, second by Murzyn to table the second reading until January 24, 1994. Doug Jones, who owns rental property at 5i00 Sixth Street and 4615 Ty]er Street, felt staff and the City Council should have advised landlords of this ordinance. There are many actively involved landlords. Councilmember Nawrocki noted he had never heard of the landlord association before this meeting. Doug Jones suggested that a building official explain some of the terminology in the ordinance. He felt being left out of the process of drafting the ordinance was an error. Me also felt the relationship between the City and landlords need not be an adversarial relationship. Comments were also made regarding their properties by owners of two buildings on 46th Avenue and Fillmore Street and a building at 980 44th Avenue. ~he owner of the building at 1035 Peters Place recalled that originally an inspection was to be done on a complaint only basis. The City Manager noted this applied to an owner-occupied building only. Me did advise that in these situations usually the entire block is given an exterior inspection. Discussion continued regarding inspections done each time an apartment is vacated. The owner of the building at 3922 Lookout Place and the owner of the three units at 38th and Stinson Boulevard stated their opinions on this matter. The owner of the apartment building at 529 Mill Street stated his concerns with applicat, ions for renewing a license. REGULAR COUNCIL MEETING DECEMBER 27, 1993 PAGE 7 o He felt requesting this information each year should not be necessary if there have been no changes. He had sent a letter some time in the past suggesting how to set up a data base to address this information gathering. Roll call: All ayes d. Resolution Changing Name of Southwest Park Councilmember Nawrocki inquired if this matter had been brought before the Park and Recreation Commission for its consideration. He also felt it should be discussed at a neighborhood meeting for comment. The request was made to the Mayor and City Manager by the Sister City Committee. A representative of the Committee stated she had been led to believe all that was necessary to change the name had been done. Motion by Nawrocki, second by Ruettimann to refer this matter to the Park and Recreation Commission and to hold an informal meeting with area neighbors for comments. Roll call: All ayes COMMUNICATIONS a. Notification on ISO Rating Protection Class ISO Comme~'cia] Risk Services, Inc. surveyed the City's water system and the Fire Department. As of March 1, 1994, the City's rating will change to Class 4. A memo from the Fire Chief explained the affect this change will have on City properties. No council action was required. b. City Manager's Evaluation Councilmember Nawrocki prepared a statement addresssing the City Manager's performance evaluation after six and twelve months of employment specifically regarding compensation adjustments. Mayor Murzyn read the statement. OLD BUSINESS a. City Attorney's Opinion on Charter Change The City Man~,ger is waiting for explaination on the reversal of regarding a proposed charter change. the his City Attorney's original position REGULAR COUNCIL MEETING DECEMBEP, 27, ]993 PAGE 8 NEW BUSINESS a. Authorization to Seek Bids for LaBe]le Pond Restoration Motion by Nawrocki, second by Clerkin to authorize staff to seek bids for the LaBelle Pond Restoration, Project #9312. Roi! call: All ayes b. Final Payment for Municipal Project #9300 (1993 Miscellaneous Concrete) Counci]member Nawrocki noted that there was question whether the recommended source of funding had enough remaining funds to make this payment. He suggested additional language for the motion. Motion by Murzyn, second by Peterson to accept the work for Municipal Project #9300 (1993 M~sce]]aneous Concrete) and to authorize final payment of $6,075.25 to Advanced Concrete, Inc. of Burnsville, Mn. from Fund 40]-59300-5300 subject to said fund having the money to make the payment. Roll ca]]: All ayes Close Out of Special Accountinq__Fun____d~ Councilmember Nawrocki felt that some of these funds being closed out should have been part of the budgeting process. He specifically identified the funds which should bare been transferred as the Clean-Up Fund, Senior Housing Fund, and Capital Improvement Fund· Motion by Nawrocki, second by Ruettimann to close out Fund 302, PIR Debt Service and Fund 4]3, Huset Park Hazardous Waste Cleanup, and to transfer the remaining balance to Genera] Fund Unal]ocated Fund Balance, and to table further consideration of the transfer of Fund 404, Senior Housing Project, for additional information. Roll call: All ayes d. Execution of Mutual Aid Agreement. Councilmember Nawrocki advised that the City's Fire Department is reviewing Healthspan's response costs to 9-1-I calls. He also has a report from Bloomington regarding this matter. Motion by Peterson, second by Ruettimann to authorize the Mayor and City Manager to execute the Mutual Aid and Back Up Coverage Agree'.~ent between Columbia Heights Fire Department and Healthspar Transportation Services. Roll call: All ayes REGULAR COUNCIL MEETING DECEMBER 27, 1993 PAGE 9 10. 11. e. Solid Waste Tipping Fee Reduction Anoka County made an adjustment to the tipping fees for solid waste haulers. The City Manager requested this be an agenda item for a Council work session. He noted that the City's hauler had indicated an intent to pass the decrease on to patrons in the City. Councilmember Nawrocki felt the fee structure information and its potential impact on Columbia Heights should have been given to the Council on a more timely basis. Me also felt the patrons may not necessarily see a decrease in fees nor a refund. REPORTS a. Report of the City Manager The City Manager' report was submitted in written form and the following items were discussed: Council Work Sessions: The City Manager is requesting the following dates and times be established for Council work sessions: January 3rd at 8:00 p.m.; January 18th at 7:00 p.m.; January 25th at 7:00 p.m. and February 7th at 8:00 p.m.; and January 31st for a Sheffield Redevelopment Plan Hearing. Motion by Nawrocki, second by Ruettimann to establish the dates as requested by the City Manager for Council work sessions and at the times so indicated. Roll call: All ayes b. Report of the City Attorney The City Attorney had nothing to report at this time. LICENSE APPLICATIONS The City Manager explained how provisional licensing and the staggered issuance of licenses function. He noted that inspections are conducted about sixty days before license issuance. Councilmember Nawrocki felt that the apartment building at 3932 Central Avenue does not meet all code requirements. He strongly objected to this license being approved. The City Manager agreed that some of the units in the building may not meet ~. · ~ll code requirements Some of these units have not been inspected at this point in time. REGULAR COUNCIL MEETING DECEMBER 27, ]993 PAGE ]0 Motion by Nawrock~, second by Clerkin to approve the l~cense applications as listed upon payment of proper fees with the excepton of the multiple dwelling license for 3932 Central Avenue for ]993, and that the taxi cab driver's licenses for Randy Eric Ziemann and Chester P. Radajewski be denied based on the recommendation of the Police Department. Roll call: Al! ayes ADJOURNMENT Motion by Ruettimann, second by Nawrocki meeting at ]0:50 p.m. Roll ca]]: All ayes to adjourn the Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary ~ COUNCIt, ~ Meetinsof: January 10, 1994 FGENDASECTION: 0~RIGINATING DEPARTMENT: ~ O: 6 ~ I CITY MGR'S ~ - IBY: -j~ 'Student BY: After each election the organizational structure of the Council is reviewed regarding council representation on various boards, commissions and committees. The attached exhibit reflects the 1994 Council assignments as determined by the Council at its recent work session. It is the City Manager's understanding the the choice to serve in the position of Council President, Pro-Tem has not yet been decided. RECOMHENDED MOTION: Move to waive the reading of the resolut,ion there being ample copies available for the public. RECOMMENDED MOTION: Move to approve Resolution No. 94- Being a Resolution Pertaining to Council 1994 Committee Assignments, COUNCIL ACTION: RESOLUTION NO. 94 - BEING A RESOLUTION PERTAINING TO COUNCIL 1994 COMMITTEE ASSIGNMENTS WHEREAS: After each municipal election, the Council reviews its organilzational structure relative to boards, commissions and committees; and WHEREAS: This reviewal process was done at the recent Council work session; and WHEREAS: Members of the City Council concurred on the representative appointments as presented in the attached Exhibit. NOW, THEREFORE, BE IT RESOLVED, that the representatives to various boards, commissions, and .committees be set forth as stated in the attached Exhibit. Mayor Joseph Sturdevant Jo-Anne Student, council Secretary 1994 COUNCIL COMMITTEE ASSIGNMENTS Cable Communications Commission Bruce Nawrocki Human Services Commission Don Jolly Library Board Don Jolly Park & Recreation Commission Planning & Zoning Commission Bob Ruettimann Gary Peterson Gary Peterson Science, Technology & Energy Commission Bob Ruettimann Traffic Commission Council President Pro-Tem Suburban Rate Authority Suburban Rate Authority - Alternate Don Jol l y Bruce Nawrocki Joe Sturdevant National League of Cities League of Minnesota Cities League of Minnesota Cities - Alternate Bruce Nawrocki Bruce Nawrocki Pat Hentges North Metro Mayor's Association North Metro Mayor's Association - Alternate Association of Metropolitan Municipalities Joe Sturdevant Bruce Nawrocki Bruce Nawrocki Northeast Corridor - Light Rail Transit Don Jolly Anoka County Joint Law Enforcement Board Joe Sturdevant So. Anoka County Community Consortium Joe Sturdevant So. Anoka County Community Consortium - Alt. Pat Hentges ;ITY COUNCIL LETTER Meeting of : J~nuar¥ 10.1994 ! AGENDA SECTION.' ~RDINANCES & RES0~UTIONS ORIGINATING DEPT..' CITY HANAGER NO:I ASSESSING APPROVAL ORDERING AN IHPRO~EHENT BY: JANE GLEASON BY~~ ITEM: RESOLUTION AND A CALL FOR LEVY HEARING ! NO, 6. ~°L DATE, JANUARY 5,1994 Attached is backup information midblock light between Tyler ac proposal, as presented at the De one light on an existing pole A motion was made at the Decem~ place. A Resolution Ordering motions are recommended. MIDBLOCK LIGHT 677-23 and resolution ordering an improvement for alley d Polk Streets from the 37th to 39th Avenues. The cember 27, 1993 meeting, is to have the City install n the alleyway as shown on the attached sketch. Jr 27th meeting to proceed with putting the light in ~e Improvement is required, therefore, the following In the past, we have done the ~idblock liihting in a consolidated Resolution; but with the passage of this Resolution, we will need to come back with a Lev7 Resolution. Therefore, a hea~ing date to establish the lev7 is needed. In the future, we will re-establish ~one-step procedure. RECOMMENDED MOTION.' Move to waive the reading of the Resolution, t~ere am~e being copies available to the public, ~~~~'~ JO / P. ECOMMENDED MOTION: Move to ad(~pt Resolution 94-_~,,'~ein~n~eaf~ing the Council action b7 motior at the, December~-~7l/~9~ hearing_ to Order an improvement of one midblock ight located in t~ey between Tyler and Polk ~nown as PIP 67 Streets, 37th to 39th Avenues ?-,Ar~ 23 - Projec.t 9325. RECOMMENDED MOTION: Movq~o.~g'~l~l fb~k Lev~ Hearing to aaop .. y 9325 Lev~ on light PIP 677-Area 23 - ~r~ Resolution Februaz7 14, 1994 at 7=00 PM. ~ -'[~J ~, ,~ 677coun. let COUNCIL ACTION: BEING A RESOLUTION ORDERING IMPROVEMENTS BE IT HEREBY RESOLVED by the City of Columbia Heights by motion on the 27th day of December, 1993 and on the 22nd day of November, 1993 ordered notice of a hearing to be given to property owners, and WHEREAS, pursuant to a notice of hearing certain residents appeared at a Council Meeting on the 27th day of December 1993, and WHEREAS, the Council, by.motion, determined to proceed with this local improvement, a proper portion of the cost of such improvement to be especially assessed!against each lot or parcel of land is the amount as billed annually by Northern States Power plus and administration fee under 'Charter provisions. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the location and extent of follows: such improvements is as Alley midblock light located in the alley between Tyler Street and Polk Street, 37th Avenue to 39th Avenue. The installation of one (1) high pressure sodium street light in the alley on the existing pole between 3850 and 3854 Polk Street. That a careful estimate of the cost of the improvements has been made by the City Manager and the several lots and parcels of land fronting upon and adjacent to such proposed improvement, which be deemed benefited thereby, were properly notified of said hearing, and That the City Manager shall also list the names and owners of the several parcels so improved as nearly as can be ascertained. These improvements shall also be known as P.I.R. #677-23 - Project 9325. ' Passed this 10th day of January, 1994. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Secretary to the Council CITY COUNCIL LETTER Meeting of : December 27,1993 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPT.: CITY MANAGER NO: 6 ASSESSING APPROVAL ITEM: RESOLUTION ORDERING AND LEVYING BY, JANE GLEASON AN IMPROVEMENT ALLEY MIDBLOCK LIGHT 677-23 Attached is backup information and resolution ordering and levying an improvement for alley midblock light between Tyler and Polk Streets from the 37th to 39th Avenues. The proposal is to have the City install one light on an existing pole in the alleyway as shown on the attached sketch. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 93- , being a Resolution Ordering and Levying one midblock light located in the alley between Tyler and Polk Streets, 37th to 39th Avenues known as PIR 677-Area 23 - Project 9325. 677coun.let COUNCIL ACTION: ~E SOLUTION Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, hereto[ore had: Special Assessment for midblock alley lighting numbered 677-Area 23 - Project ~HEP. EAS, the City Council of the City of Columbia Heights, Hinnesota, met at 7s00 p.m. on the 2?th day of December, 1993, in the City Council Chambers, $90 - 40th Avenue N.E., Columbia Heights Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, gHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEP, EBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as 'Assessment Roll for Local Improvements' numbered 677- Ares 23 - Project 9325 [or midblock alley lighting. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvements. T~;is Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Northern States Power plus an administration fee. Section 3. That the annual installment shall be paid in full without interest on or before September 15, 1994, and in annual installments thereafter, as long as the midblock light is in place. Failure to pay the annual installment renders the same del£nquent and thereafter a 10~ penalty is added and the said delinquent spe~cial assessment is certified to the County for collection with the keal estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 6?7-Area 23 for midblock alley lighting. Section 5. This resolution shall take effect immediately upon its passage. Passed this 2?th day of December, 1993. Offered by: Seconded by: Roll Call: Donald J. Murzyn, Jr., Mayor Secretary to the Council .crrY OF COLUMBIA HEIG~S NOTICE FOR PUBLIC HF_,A~G Notice is hereby given that the City Council has determined that the following Public Hearing be held on Monday, December 27, 1993, at 7.'00 P.M., in the City Council Chambers/Court Room, 590 40th Avenue N.E. to consider the following: P.I.R. ~677-23 PROJECT ~)325 The installation of one (1) high pressure sodium street light in the alley between Tyler St. N.E. and Polk St. N.E. from 37th Avenue N.E. to 39th Avenue N.E. on the existing pole between 3850 and 3854 Polk St. Notice is hereby given that all persons having an interest therein will be given an oppornmity to be heard, and such information pertaining to the said installation may also be considered at that time. Notice is hereby given that this Public Hearing will also include the adoption of the assessment roll ~677-23 for the area of mid-block alley lighting. The proposed assessment is presently on file for public inspection at the City Manager's Office. Notices axe being mailed to all affected property owners. The cost as billed by Northern States Power plus an administration fee will be billed each year. Written or oral objections will be considered at the meeting. An owner may appeal an assessment to District Court pursuant to Section 429.081 by se~ing notice of appeal on the Mayor or Clerk of Columbia Heights within 30 days afxer the adoption of the assessment and filing such notice with the District Court withi. 10 days after service upon the Mayor or Clerk. This assessment may be paid in full without interest on or before the 15th day of September of each year. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. CITY OF COLUMBIA HEIGHTS PATRICK HENTGES CITY MANAGER The City of Columbia Heights does not discriminmt~ on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individllals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. CrDD/782-2806 for deaf only) Published in Focus on 12/7/93 and 12/14/93 P.I.R. 677-23 - COLUMBIA HEIGHTS PRO~ECT 9325 PROPOSED At.~.RY LIGHTING TYLER STREET N.E. TO POLK STRF. ET N.E. FROM 37TH AVENUE N.E. TO 39TH AVENUE N.E. (ON EXISTING POLE BETWEEN 3850 AND 3854 POLK STREET N.E.) CITY POLICY GENERAL LIGHTING PROGRAM ...Provide street lighting at each intersection, deadend or cul-de-sac, and at lcast every 400 feet on unintersectioncd street segments. LIGHTING I~l ADDITION TO TH~ GENERAL LIGHTING PROGRAM ...Permit property owners r~questing additional lighting to set up a mid-block or alley lighting progr'~m This consists of adding street or alley lights, generally to existing poles, and charging the cost as a property benefit. These charges include administration plus the cOSt of the additional lighting. CURRENT N.S.P. ANNUAL BILLING COSTS One (1) 100 watt high pressur~ sodium street light ADMINISTRATION Setup charge/year $1.25/parcel/year $118.85 $ 41.31 P.I. IL 677-23 - COLUMBIA I-IF. IGHTS PROJECT 9325 PROPOSED A! 4!.Ry LIGHTING TYLER STREET N.E. TO POLK' STREET N.E. FROM 37TH AVENUE N.E. TO 39TH AVENUE N.E. (ON EXISTING POLE BETWEEN 3850 AND 3854 POLK STREET N.E.) ASSESSMENT COST BREAKDOWN PROPOSAL - INSTALL ONE (1) 100 WAT'F HIGH PRESSURE SODIUM STR~gT LIGHT One (1) 100 watt street light* Administration Costs 118.85 41.31 Estimated Total Annual Costs $ 160.16 YEARLY COST PER ASSESSABLE FOOT $160.16 = $ 0.28/foot 572 Assessable Feet * Costs are subject to increases due to electrical rate adjustments by Northern States Power as approved by the Minnesota Utility Services Commission P.I.R. 677-23 - COLUMBIA HgJGHTS PROJECT 9325 PROPOSED Al .{.RY LIGHTING TYLER STI~g-~T N.E. TO POLK STRI:-g:T N.E. FROM 37TH AVENUE N.E. TO 39TH AVENUE N.E. (ON EXISTING POLE BE'InNEEN 3850 AND 3854 POLK STREET N.E.) ESTIMATED ANNUAL PARCEL COST A~ldress Benefitted Estimated Feet Cost/Foot Estimated Parcel Charge 3865 Tyler St.* 50 $0.28 $14.00 3873 Tyler St. 80 $0.28 $22.40 1200 39th Ave.* 149 $0.28 $41.72 3838 Polk St. 30 $0.28 $ 8.40 3842 Polk St. 40 $0.28 $11.20 3846 Polk St.* 40 $0.28 $11.20 3850 Polk St.* 40 $0.28 $11.20 3854 Polk St.* 40 $0.28 $11.20 3858 Polk St. 40 $0.28 $11.20 3864 Polk St. 40 $0.28 $11.20 $0.2s $ 3866 Polk St.* 2~3 · 572 $160.16 * Si~ned petition in favo~ of light :E 3 · PROPOSED LIGHT PETITIONERS IN FAVOR OF LIGHT P.I.R._677-23 COLUMBIA HEIGHTS PROJECT 9325 PROPOSED ALLEY LIGHTING WITH ONE 100 WATT HPS STREET LIGHT TYLER ST TO POlK ST 37TH AVE TO 39TH AVE P.I.R. 677-23 - COLUMBIA HEIGHTS PROJECT #9325 PROPOSED ALLEY LIGHTING TYI.FR STREET N.E. TO POLK STREET N.E. FROM 37TH AVENUE N.E. TO 39TH AVENUE N~E. (ON EXISTING POLE BETWEEN 3850 AND 3854 POLK STREET N.E.,) ESTIMATED ANNUAL PARCEL COST Address 3865 Tyler St.* 3873 Tyler St. 1200 39th Ave. * 3838 Polk St. 3842 Polk St. 3846 Polk St. * 3850 Polk St. * 3854 Polk St. * 3858 Polk St. 3864 Polk St. 3866 Polk St. * Estimated Benefitted Estimated Parcel Feet Cost/Foot Charge 50 $ 0.31 $15.50 80 $ 0.31 $24.80 84 $ 0.31 $26.04 30 $ 0.31 $ 9.30 40 $ 0.31 $12.40 40 $ 0.31 $12.40 40 $ 0.31 $12.40 40 $ 0.31 $12.40 40 $ 0.31 $12.40 40 $ 0.31 $12.40 23 $ 0.31 $ 7.13 507 $157.17 * Signed petition in favor of light P.I.R. 677-23 - COLUMBIA HEIGHTS PROJECT ~)325 PROPOSED ALLEY LIGHTING TYLER STREET N.E. TO POLK STREET N.E. FROM 37TH AVENUE N.E. TO 39TH AVENUE N.E. (ON EXISTING POLE BETWEEN 3850 AND 3854 POLK STREET N.E.,) ASSESSMENT COST BREAKDOWN PROPOSAL - INSTA~LL ONE (1) 100 WATr HIGH PRESSURE SODIUM STREET LIGHT One (1) 100 watt street light* Administration Costs Estimate Total Annual Costs $118.85 $ 38.32_ $157.17 YEARLY COS 507 A: * Costs as appx~ PER ASSESSABLE FOOT ~essablc feet $0.31/foot subject to increases duc to electrical rate adjustments by Northern State Power ,red by thc Minnesota Utility Services Commission. IVI~ing of: 1/10/94 AGENDA SECTION: RESOLJJTION NO. 6 RESOLUTION TO REQUEST STUDY TO ESTABLISH SAFE SP~.r~ FOR CIRCLE TERRACE Mr. init imnino of Circle Terrace r~quest~ a n~tuced Commissioner's Office in early December. in/IX)T w[ set a "maximum" safe speed. The 30 MPH speed on Circle Terrace has been an issue for lower speeds do not seem to hnve an impact on drive Commissioner of Transportation conduct an engineering RECOMMENDED MOTION: Move to waive the re~ RECO~ED MOTION: Move to adopt Resolu~ traffic study on Circle Terrace Blvd. to set a "maximu~ MAW COUNCIL ACTION: s~e__d limit for Circle Tm'ace. The Commi.~icoer of Ttanslx~afion was contacted than 30 MPH in urlxm at~as. The am~hed teslx~se was tucoived from the conduct an engineering and traffic study for a municipal sure,et and, based on this, t~uught before the Traf~ Commi~ion many times. The existing advisory signs rs in the atua. The Traffic Commission recommends thc City Council requests the and tta~c study on Circle Terrace Blvd. Io set a "maximum" safe speed. n 93- requesting the Com~sioner._of ~mspo~fion conduct an engineering and RESOLUTION NO. 94-~ REQUF~TINO THE CO1VIMISSIONER OF TRANSPORTATION SET THE MAXIMU~ SAFE SPEED FOR CIRCLE TERRACE BOULEVARD WItFJtEAS, the Commissioner of TransporLation is responsible for setting ~ limits throughout the Sta~; and WHERF. AS, the Commissioner's Office will conduct an engineering and traffic study for a municipal sue, et and based on said study will set the "m~ximum" safe speed; NOW, ~ORE, BE 1T RESOLVED by the City Co~n¢~l of the City of Colmnbia Heights: That the Commissioner of Transportation conduct a study for Circle Terrace within the City of Columbia Heights for the propose of seU~ng the maximum safe speed. Dated this Offered by: Seconded by: Roll Calk ~day of ,1994 crrY OF COLUMBIA HEIGHTS, MINNESOTA By: Joseph Stu~devant, Mayor Jo-Anne Student, Council Secretary ATTEST: I hereby certify that the foregoing resolution is a Uue and cxwrect copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights, at a duly authorized meeting thereof held on the 10th day of January, 1994, as shown by the minutes of said m~ing in my possession. Jo-Anne student Deputy City Clexk Official Proceedings Columbia Heights Traffic Commission January 3, 1994 Page 3 Do REQUEST FOR REDUCED SPEED ON CIRCLE TERRACE Mr. Matt Mannino of 1409 Circle Terrace has contacted the Engineering Department regarding a reduction in the speed limit (less than 30 MPH). On December 8, 1993, staff received a reply from Mn/DOT concerning speed limits less than 30 MPH in urban areas. If requested by the City Council, Mn/DOT will conduct an engineering and traffic study on Circle Terrace and determine if the legal speed limit should be less than 30 MPH. They would review the road type and width, location and type of access points, existing traffic control devices (signs, etc.), existing speed patterns, accident history, traffic volume, sight distance restrictions and test drive results. Based on this information, a posted speed limit is determined. The study could be done in the spring/summer of 1994. Police Chief Mawhorter indicated that the accident history is minimal and the volume of traffic is low. It was suggested that this issue could set a precedent in other areas of the city. Staff indicated that Circle Terrace is an unusually curvy street and the exception to most other streets in the city. Motion by Clerkin, seconded by Goodman, to recommend the City Council request the Commissioner of Transportation conduct an engineering and traffic study on Circle Terrace Blvd. to set a "maximum" safe speed. Roll Call: Carlson-aye, Clerkin-aye, Duda-nay, Goodm~n-aye. Motion carried. CROSSWALK - MADISON STREET AND 40TH AVENUE A request has been received from Mr. Gregory Eshleman of 4126 Madison St. to install an additional marked crosswalk on 40th Avenue on the west side of the intersection with Madison Street. Mr. Eshieman considers it a hardship for his wife to have to cross to the east side of the street. She is disabled with arthritis. Mr. and Mrs. Eslfleman were both present at the meeting. Their concern is the inconvenience caused when people with handicaps have to cross on the east side of the intersection where there is a crosswalk in place and then walk west on 40th to the bus stop. It was suggested that walking west on the north side of 40th and crossing over to the south side of 40th at Jefferson where the bus stop is located might be easier. Minnesota Department of Transportation Metropolitan Division Waters Edge Building 1500 West County Road B2 Roseville, 1Minnesota 55113 December 8, 1993 Mr. Mark A. Winson, P.E. City Engineer City of Columbia Heights 637 - 38th Avenue NE Columbia Heights, MN 55421-3878 Dear Mr. Winson: Commissioner Denn has asked me to respond to your recent inquiry regarding speed limits less than 30 mph in urban areas, and parking for special needs. Thank you for taking the time to inquire about these two subjects. The Commissioner of Transportation is, indeed, the. person responsible for setting speed limits throughout the State. We base our recommendations for posted st, cad limits on the results of our engineering and traffic study, which includes reviewing the following items: - Road type and width - Location and type of access points - Existing traffic control devices (signs, etc) - Existing speed patterns - Accident history - Traffic volume - Sight distance restrictions, and - Test drive results. Of these items, sgcc. d patterns are the most critical because they are determined by driver reaction to many of the other factors. We are required, by statute, to set the 'maximum' safe speed based on this engineering study. The presence of other restricting conditions along a section of roadway places the responsibility of slowing down on drivers. It is typical for a 30 mph speed limit to be posted in urban residential areas. This is the statutory speed limit for urban districts, which are defined as segments of roadway with buildings-and/or structures every, one hundred, feet, contiguous to the roadway. The only locations where posted speeds less than 30 mph currently exist are those in' which the .roadway geometrics, under ideal conditions, do not allow for safe driving at 30 mph. Some roadways around Lake Minnetonka currently have this restriction. Due to their nan'ow, winding nature, it would be unsafe for a 30 mPh ~ limit to be posted here. An Equal Opportunity Employer Mr. Mark A. Winson December 8, 1993 Page Two We would be happy to review the roadways in question to see if they require any revision in posted speed limits. The city will need to submit a resolution requesting these studies. Due to the onset of winter, it may take longer than it would at other times of the year to get the needed information together, however, we will review speed zoning requests as weather permits. Regarding the request for handicapped parking signing, it should be permissible to establish a restricted zone by time of day and day of week provided that it is adequately signed. We suggest that an additional sign (,plaque) be mounted directly below the handicapped parking restriction sign (MnMUTCD R7-8a) with a legend similar to the following: "8 a.m. to 11 a.m. - Sunday". (This would be similar to the RS-3aP in the manual.) The plaque should be the same colors as the restriction sign with letters at least as large. As an alternative, a special sign could be made incorporating all of the information from the standard restriction as well as the suggested plaque. Please feel free to contact Sue Scharenbroich, Division Traffic Engineer, at 779-5185 or Bud Dixon, Traffic Studies Supervisor, at 5914618 with any questions you may have. Sincerely, ~ . cc: Commissioner/ames Denn November 10, 1993 Mr. Matt Mannino 1409 Circle Terrace Boulevard Columbia Heights, MN 55421 Dear Mr. Mannino: Based on your request for a reduced speed limit on Circle Terrace Boulevard, I have made a formal r~quest to the Commissioner of Transportation r~garding what information the City will need to provide in order to obtain permission for a reduced speed limit, Once this information is received, we will put together the required studies. It would be helpful if you could get together a petition from the residents, formally requesting the reduction in thc speed limit. Thank you for contacting mc with your concerns. Sincerely, Mark A. Winson, P~. Public Works Director/City Engineer MAW:jb 93-736 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION DECEMBER 6, 1993 PAGE 2 F. HANDICAPPED PARKING REQUEST - IMMACI~ATE CONCEFrION CHURCH Staff has not been able to f'md information regarding posting of times specifically for handicapped parking. A request has been made of the Commissioner of Transportation with regard to this item. Commissioner Goodman has requested that handicap parking be installed on the west side leaving room for two vehicles. Signs on the east side would be "No Parking Sat. 4 to 6 P.M. and Sunday 6 A.M. to 12 Noon. Staff hopes to have a response in time for the January meeting. Residents on the east side of Jackson will be contacted for their approval of such signage prior to the Sanuary meeting. Motion by Goodman, seconded by Clerkin, to call for a Publi~ Hearing on January 3, 1994, to install specific parking signage in front of Immaculate Conception Church at 4030 Jackson St. N.E. Roll Call: All ayes. OTHER OLD BUSINESS None NEW BUSINESS A. REQUEST FOR REDUCED SPEED LIMIT ON CIRCT~ TERRACE BOUleVARD Mr. Matt Mannino of 1409 Circle Terrace boulevard has contacted the Engineering Department regarding have the speed limit on Circle Terrace reduced below 30 MPH. A leller has been sent to the Commissioner of Transportation at lVln/DOT for a response. Motion by Carlson, seconded by Goodman, that no action be tal~en until a response from Mn/DOT has been received. Roll Calk All ayes. B. CROSSWALK - MADISON STREET AND 40TH AVENUE A request has been received from Mr. Gregory Eshleman of 4126 Madison St. to inslall an additional marked crosswalk on 40th Avenue on the west side of the intersection with Madison St. Staff will prepare a report for the January meeting and Mr. Eshleman will be invited to attend. Motion by Duda, seconded by Carlson, to consider the request at the January meeting. Roll Call: All ayes. OTHER NEW BUSINF. SS None REPORTS A. CITY ENGINF_,ER (~IT¥ OF COLUMBIA HEIGHTS MEETING OF: January 10. 1994 AGENDA SECTION: ORDINANCES & RI~SOLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APP~VAL NO: ~ ']~. I DATE: At the request of City Council staff has examined the possibility of using volunteers to tape Commission and Board meetings and to expand the taping of Council meetings. Gradually expanding the current schedule of tapings is recommended beginning with all regular Council Meetings, Special Meetings, Budget Hearings, and Public Hearings, excepting Assessment Improvement Hearings. The simplest way to do this would be to schedule all commission and board meetings in the Council Chambers where cameras and other need to be issued to commission/Bo~ (written instructions already arc pc Department. If the meetings were to would need to be available for acc, generator). Should the commissioners not choose recruited and trained. Allowing for xluipment are in place. Keys to the equipment cabinet would trd members who could be trained to operate the equipment sted). Thc tape of the meeting could be left at the Fire be broadcast live, the cable room in the administrative offices ~ss to the switcher (between council chamber and character to do thc taping themselves, other volunteers would need to be ainc commissions/boards at two hour meetings per month, we would need 18 volunteer hours minin turn, not counting set up and take down time of approximately 1/2 hour each, bringing the total to 27 hours. Given that several commissions meet sporadically, we might reduce the 27 hours by 6, leaving a minimum of 21 hours needed. I estimate that we would need 4 volunteers willing to tape 2meetings per month. This would not include regular council meetings or special events such asthe Sheffield Town Meetings. We may have to re-schedule meetings which occur at close to the ?amc times since we cannot broadcast or tape two meetings at once. Were we to opt for taping commiss'~n/board meetings at their current locations, we would need additional time and equipment. AssUming a volunteer not on the commission would be doing the taping, we would need: 1. Buildings open at least 45 minutes before meeting and after to accommodate set up and take down. ! 2. Access to equipment, either pi~ked up from Special Projects Coordinator or Cable Studio. 3. Equipment reservation prior to meeting and alternative ' available if another access user is borrowing what is COUNCIL ACTION: / ~' CITY OF COLUMBIA HEIGHTS MEETING OF: January 10, 1994 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: CABLE CASTING OF PUBLIC MEETINGS BY: V. GIFFORD BY: NO: DATE: 1/7/94 Page 2 4. Equipment, (minimum needed): 1- 2 cameras 2 microphones and stands sound mixer cable lights (If we intend to broadcast these meetings, we need to make them both visible and audible, hence the need for microphones, lights, and mixer). 5. Regular starting and stopping times for meetings. The number of hours and times of assignments for volunteers are set when they are recruited. It can be difficult to recruit for open ended assignments. 6. Orientation to equipment (where to get it and so on), and to the commission/board, requires staff time at initial meetings. 7. Back up volunteers/stand-ins if volunteer is iii. Sporadic taping could be misinterpreted as censorship. 8. Six weeks to three months to recruit these volunteers, who will need to be skill specific. 9. Guidance by someone on Commission as to when confidentiality might have to be considered, i.e., go into executive session. This implies joint supervision of volunteers by commissioners and Special Projects Coordinator. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 94-~ Guidelines on the Cable Casting of Public Meetings. .; Being a Resolution Establishing COUNCIL ACTION: I~FY, OLUTION 94- BEING A RESOLUTION ESTAB~-~HING GUIDELINES ON THE CABLE CASTING OF PUBLIC MF~bTrINGS WHEREAS, the City Council from time to time adopts policies concerning procedures, and WHEREAS, the City Council wishes to see meetings of importance to the citizenry taped for broadcast on Government Access Cable television for the better dissemination of information, THEREFORE, BE IT RESOLVED that all regular meetings of the City Council, all Special Meetings of the City Council, all Budget Hearings, all Public Hearings, excepting only Assessment Improvement Hearings, be taped for government access tv broadcast, BE IT FURTHER RESOLVED that taping of boards and commissions be further examined with the members of such boards, with the intent of phasing in the taping. Passed this day of , 1994. Offered by: Seconded by: Roll call: Date of passage: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary AGENDA SECTION: ORDINANCES & R]~OLUTIONS ORIGINATING DEPARTMENT: CITY MGR NO: 6 CITY MANAGER'S APPROVAL ITEM: YURKEW/SHEFFIELD PROPER~:Y PURCHASE BY: P. HENTGES B~.~ NO: ~' ~' I DATE: 01/07/94 , Attached please find a resolution autl Yurkew at 4637-39 Fillmore and 4613-i on the agenda for consideration by the on the part of the City would be at the As in the case of the Stauch acquisit Improvement Fund 410, with an interf~ Fund. This may be an opportunistic time on t2 it is within the target area of our rede~ purchases. In the event the purchase moves forwa: closing costs and 1994 tax obligations. orizing the purchase of the property from Anthony and Agnes L5 Fillmore. The Yurkew's have requested that this item be placed City Council. Essentially, terms and conditions of the acquisition same $54,000 per building as approved for the Stauch acquisition. ions, the interim funding source would come from the Capital nd load from the Retained Earnings Fund 652, Sewer Construction · part of the City to purchase the property as it is currently vacant, elopment discussions, and it is adjacent on one side of the Stauch ~d, I have recommended that an additional $4,000 be budgeted for Moreover, the Yurkew's have offered to extend the terms of the RECOMMENDED MOTION: Move available to the public. RECOMMENDED MOTION: Move Residential Properties Located in the COUNCIL ACTION: purchase over a three-year period. Tht~ proposed purchase agreement does not include a three-year term, however, in the event this is desirable~ I do not recommend anything higher than a 5%-6% interest rate range. Please note that the purchase agreement has not been signed as some final language is being drafted relevant to the delivery of 'marketable title' on the property, as it has been through a recent Contract for Deed forfeiture. In summary, although there are perhaps reasons to delay a decision on the Yurkew purchases until the January 31st Public Hearing on the Sheffield Redevelopment Plan is conducted, the vacancy and location of the buildings may make it advantageous to proceed with the purchase. In the event that this property is purchased, the City would controlI twelve of the twenty buildings on the block. I have a verbal commitment on three other buildings t{or the same terms and conditions as the Yurkew purchase and are finalizing inquiries on the five remain!ng properties. ~o waive the reading of the resolution, there being ample copies adopt Resolution 94- ; Authorizing the Purchase of V~ous ;hef field)tNeighb°rh°°d (Anthony and Agnes Yurkew). ~ - CITY OF COLUMBIA HEIGHTS MEETING OF: January 10. 1994 RESOLUTION 94- RESOLUTION OF THE CITY COUNCIl, OF ~ CITY OF COLUMBIA HEIGHTS, MIN~TA, AUTHORIZING THE PURCHASE OF VARIOUS RESIDENTIAL PROPERTIF-~ LOCATED IN THE SI4~I~PIELD NEIGHBORHOOD WHEREAS, the City Council of the City of Columbia Heights (the 'City') and the Housing and Redevelopment Authority in and for the City of Columbia Heights (the "Authority") have been working jointly to prepare a Redevelopment Plan for the Sheffield Neighborhood entitled 'The Sheffield Neighborhood Revitalization Program" (the 'Redevelopment Plan"); and WHEREAS, the City and the Authority have found within the Sheffield Neighborhood there exists conditions of deterioration, substandard residential structures, residential units in need of compulsory repairs which are in violation of the City Housing Code and City Ordinances and there exists a need for intervention by the public sector to prevent further deterioration of the area, and, WHEREAS, the City has an option to acquire 2 such non-owner occupied duplexes pursuant to that certain Purchase Agreement by and between the City of Columbia Heights and Anthony and Agnes Yurkew (the "Sellers") and the Purchase Agreement was signed by the Sellers on January 3, 1994, and is provided herewith; and WHEREAS, the City and the Authority are working jointly to finalize a budget and a source of permanent funds to acquire the real proper~y to be conveyed by the Sellers to the City according to the terms of the Purchase Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that: 1. The City Council hereby approves the terms of the Purchase Agreement and authorizes the Mayor and the City Manager to sign it on behalf of the City. 2. The City Council hereby authorizes the City Manager to handle all the requirements and conditions in order for the City to complete the transaction contemplated in the Purchase Agreement. 3. The City Council approves an interim source of funding from Capital Improvement Fund 410 in the amount of $112,000, with an interfund loan from the Retained Earnings Fund 652, Sewer Construction Fund, so the City may acquire the real property as provided in the Purchase Agreement. 4. The City Manager is authorized to work jointly with the Authority to identify a permanent source of project financing. 5. The Interim Sources will be repaid at such time when sources of permanent financing for the costs identified in the Redevelopment Plan have been received by the City. Passed thi~ day of ., 1994. Offered By: Seconded By: Roll Call: Date of Passage: Joseph Sturdevant Jr., Mayor Jo-Anne Student, Council Secretary 4660' 4648 464E 4636 -4630 46E4 4616 461~ 46og 4657 4651 4645 4641 4637 4633 46a5 1619 ¢613 4607 4601 4549 4543 4531 45~5 4513 4507 450I 4654 4648 4636' 4630 46~4 4618 4610 4606 4600 4556-58 4550 4544 453~ 45E4 4518 4514 4506 1133 '~ 4648 4631 ~ 4619 ~ ~ 4606 ¢601 4600 4655 4643 1400 1440 1480 4650 4631 _~ .v ~' ~- ,e u~ ~ . _~.~ .v ~ v 4636 ~zs PARKVIEW ~NE ~zs I ~ 4619 ~ ~ ~ ~ o m 46aZ 4613 ' ~ v ~ ' -- -- 4600 45 1/2 AVENUE KEYES 1345 PARK ADDRESS MAP SHEFFIELD'S NEIGHBORHOOD. COLUMBIA, HEIGHTS, MINN. U Properties purchased from Leland Stauch Properties purchased from Yurkews PURCHASE AGREEMENT RECEIVED OF the City of Columbia Heights (hereinai~er referred to as the "BUYER") the sum of DOLLARS Cash to be held in the trust account of , as earnest money and in part payment for the purchase of property listed on the attache~ Exhibit A, situated in the City of Columbia Heights, County of Anoka, State of Minnesota, all of which property Anthony T. Yurkew and Agnes Yurkew, husband and wife (hereinafter referred to as the "SELLER") have this day sold to the BUYER for the sum of ONE HUNDRED AND EIGHT THOUSAND DOLLARS ($108,000), which shall be payable in cash at closing. 1. Offer/Acceptance: Buyer offers to purchase and SELLER agrees to sell real property legally described as: a. Pared A: The South Sixty (60) feet of the North One Hundred Eighty (150) feet of Lot Thirteen (13) and the South Sixty (60) feet of the North One Hundred Eighty (150) feet of the West Twenty-five (25) feet of Lot Fourteen (14), Block One (1), Sheffield's Subdivision, County of Anoka, State of Minnesota. Subject to easement for alley purposes over the East Twelve (12) feet thereof. b. Parcel B: The North Sixty (60) feet of the south One Hundred Twenty (120) feet of the West Twenty-five feet of Lot Eleven (11) and the North Sixty (60) feet of the South One Hundred Twenty (120) feet of Lot Twelve (12), Block One (1) Sheffield's Subdivision, County of Anoka, State of Minnesota. Subject to easement for alley purposes over the East Twelve (12) feet thereof. 2. Allocation of Purchase Pri~e.. The purchase price for said properties shall be allocated as set forth in Exhibit A, attached hereto and incorporated herein by reference. 3. Closing. The closing shall be conducted at the offices of Land Title, Inc., S Pine Tree Drive, Arden Hills, lVlN 55112. The closing shall be conducted within sixty days of execution of this agreement. 4. Taxes and Special Assessments. Real estate taxes due and payable in and for the year of closing shall be prorated between SELLER and BUYER on a calendar year basis to the actual date of closing, unless otherwise provided in this Agreement. ~ SELLER shall pay on Date of Closing all installments of special assessments certified for payment with the real estate taxes due and payable i the year of closing. SELLER shall pay on Date of Closing all other special assessments levied as of the date of this agreement. SELLER shall provide for payment of special assessments pending as of the date of this agreement for improvements that have been ordered by the City Council or other governmental assessing authorities. (SELLER'S provision for payment shall be by payment into escrow of 1 1/2 times the estimated amount of the assessments). As of the date of this Agreement, SELLER represents that SELLER has not received a Notice of Hearing of a new public improvement project from any governmental assessing authority, the costs of which project may be assessed against the Property. If a special assessment becomes pending after the date of this Agreement and before the Date of Closing, BUYER may, ~t BUYER'S option: a. Assume payment of the pending special assessment without adjustment to the purchase agreement price of the Property; or, b. Require SELLER to pay the pending special assessment (or escrow for payment of same as provided above) and BUYER shall pay a commensurate increase in the purchase price of the Property, which increase shall be the same as the estimated amount of the assessment; or, c. Declare this Agreement null and void by notice to SELLER, and earnest money shall be refunded to BUYER. SELLER shall pay on Date of Closing any deferred real estate taxes or special assessments payment of which is required as a result of the closing of this sale. 5. Delivery of Deed. Subject to performance by the BUYER, SELLER agrees to execute and deliver a Warranty Deed conveying marketable title to said premises, subject only to the following exceptions: a. Building and zoning laws, ordinances, State and Federal regulations; bo Restrictions relating to use or improvement of premises without effective forfeiture provisions; c. Reservation of any minerals or mineral rights to the State of Minnesota. Utility and drainage easements which do not interfere with present improvements; and e. Rights of tenants for existing leases. 6. Examination of Title. Within a reasonable time after acceptance of this Agreement SELLER shall furnish buyer with an Abstract of Title or a Registered Property Abstract, at SELLER's sole expense, certified to date including proper searches covering bankruptcies and State and Federal judgments, liens, and levied and pending special assessments. Buyer shall have ten (10) business days after receipt of the Abstract of Title or Registered Property Abstract either to have Buyer's attorney examine the title and provide SELLER with written objections or, at Buyer's. own expense, to make an application for a Title Insurance Policy and notify SELLER of the application. Buyer shall have ten (10) business days after receipt of the Commitment for title Insurance to provide SELLER with a copy of the Commitment and written objections. Buyer shall be deemed to have waived any title objections not made within the applicable ten (10) day period for above, except that this shall not operate as a waiver of SELLER's covenant to deliver a statutory Warranty Deed. 7. Title Corrections and Remedies. SELLER shall have 120 days for receipt of Buyers's written title objections to make title marketable. Upon receipt of Buyer's title objections, SELLER shall, within 10 business days, notify buyer of SELLER's intention to make title PAGE2 marketable within the 120 day period. Liens or encumbrances for liquidated amounts which can be released by payment or escrow from proceeds of closing shall not delay the closing. Cure of the defects by SELLER shall be reasonable, diligent, and prompt. Pending correction of title, all payments required herein and the closing shall be postponed. a. If notice is given smd SELLER makes title marketable, then upon presentation to Buyer of documentation establishing that title have been made marketable, and if not objected to in the same time and manner as the original title objections, the closing shall take place within ten business days or on the scheduled closing date, whichever is later. b. If notice is given and SELLER proceeds in good faith to make title marketable but the 120 day period expires without title being made marketable, earnest money shall be refunded to Buyer. c. If SELLER does not give notice of intention to make title marketable, or if notice is given but the 120 day period expires without title being made marketable due to SELLER's failure to proceed in good faith, Buyer may seek, as permitted byu law, any one or more of the following: i. Proceed to closing without waiver or merger in the deed of the objections to title and without waiver of any remedies, and may: (1) Seek damages, costs, and reasonable attorney's fees from SELLER as permitted by law (damages under tiffs subparagraph (1) shall be limited to the cost of curing objections to title, and consequential damages are excluded; or, (2) Undertake proceedings to correct the objection to title; ii. Rescission of this Purchase Agreement by notice as provided herein, in which case the Purchase Agreement shall be null and void and all earnest money paid hereunder shall be refunded to Buyer; iii. Damages from SELLER including cost 'and reasonable attorney's fees, as permitted by law; iv. Specific performance within six months after such right of action arises d. If title is marketable, or is made marketable as provided herein, and SELLER defaults in any of the agreements herein, Buyer may, as permitted by law: i. Seek damages from SELLER including costs and reasonable attorney's fees; ii. Seek specific performance within six months after such right of action arises. IT IS ACKNOWLEDGED THAT TIME IS OF THE ESSENCE HEREOF. 8. SELLER' Covenants. a. SELLER covenants that all buildings, if any, are entirely within the boundary lines of the property and agrees to remove all personal property not included herein and all debris from the premises prior to possession date. b. SELLER covenants that ail existing leases, whether oral or written, have been disclosed to BUYER and that copies of all written leases have been provided to BUYER for BUYER's review, Page 3 c. SELLER agrees to refrain from encumbering the subject properties with leases of any length, either by way of new leases or the renewal or extension of existing leases, from the date hereof until closing. d. SELLER agrees to refrain for collecting damage deposits covering the subject properties and further warrants that all damage deposits have been refunded to tenants. SELLER agrees to hold harmless and indemnify the BUYER from any claims for damage deposits arising out of the subject properties. e. SELLER acknowledges that the warranties and representations made herein by SELLER are a material inducement to BUYER's entering into this Purchase agreement and that BUYER is entitled to rely upon these warranties and representations despite independent investigation undertaken by BUYER. Should SELLER have misrepresented any material fact, or actively failed to disclose a material fact disclosed under this Section 7, then SELLER agrees to pay any and all costs of relocation arising out of the sale of the subject properties. 9. Possession. SELLER further agrees to deliver possession on date of closing provided that all conditions of this agreement have been complied with. 10. Fire Dama_ee. In the event of any damage prior to closing to the subject properties and improvements thereon or the personal property due to fire or other casualty, SELLER shall promptly notify BUYER and BUYER may, within 10 days after notification, elect to terminate this Purchase Agreement, in which event BUYER's earnest money shall be returned forthwith, BUYER and SELLER shall be released from any further liability hereunder and this Purchase Agreement shall be null and void. If BUYER does not elect to terminate this~ Purchase Agreement, this Purchase Agreement shall remain in full force and effect and at closing SELLER shall assign to BUYER all SELLER's right, title and interest in and to any insurance proceeds paid or payable for such damage. 11. "AS IS" Condition. BUYER, though its agents and employees, has inspected the properties and BUYER is aware that the properties are vacant and unoccupied, require repair and are subject to work orders issued by BUYER. BUYER agrees to purchase the property in "AS IS" condition. If a fire loss occurs to any of the properties prior to closing, SELLER shall either make the repairs necessary to return the property to its pre-fire condition or assign the insurance proceeds to BUYER. 12. Sales Commissions. SELLER agrees to hold BUYER harmless from any claim for sales commissions arising out of this transaction to the extent that such claims arise out of agreements claimed to have entered into with SELLER. 13. Acceptance. It is understood that BUYER has until to accept the terms and conditions of this purchase agreement. SELLER acknowledges that this Purchase Agreement can only be accepted by BUYER through proper action taken by the City Council Page 4 for the City of Columbia Heights in strict accordance with the provisions of the Charter for said City, any relevant city ordinances, and any relevant statutes of the State of Minnesota. Therefore, this purchase agreement is expressly conditioned upon and shall not become binding, and neither party shall acquire any fights hereunder until such time as proper approval has been obtained from the City. 14. ~Non-Waiver of ~laims. This agreement shall not be construed as a waiver of claims (if any) that either party has or may have against the other. 15. Indemnification. Except as specific~ly provided otherwise in this Purchase Agreement, SELLER shall indemnify and hold BUYER harmless from and against any and all loss, cost, damages, injury or expense arising out of or in any way related to claims for injury to or death of persons, damage to property or contract liabilities associated with the ownership or operation of the property or the business conducted thereon, arising out of events or transactions before the date of closing. Except as specifi~ly provided otherwise in this Purchase Agreement, BUYER shall indemnify and hold SELLER harmless from and against any and all loss, cost, damages, injury or expenses arising out of or in any way related to claims for injury to or death or persons, damage to property, or contract liabilities associated with the ownership or operation of the property or the business conducted thereon, arising out or events or transactions after the date of closing. 16. Survival of Warranties. All covenants, representations and wnrranties herein made shall survive the closing hereunder, and the truth and accuracy of the same as of the closing date shall constitute conditions of the obligations of the party entitled to rely on the same, to close hereunder and to pay the purchase price herein provided for, any of which conditions, however, may be waived by the party entitled to the benefit thereof, in whole or in part at such party's option. 17. Minnesota Law to Govem. This Agreement shall be interpreted and enforced in accordance with the Laws of the State of Minnesota. SELLER: Dated: Dated: Anthony T. Yurkew Agnes B. Yurkew Page 5 BUYER: Dated: Dated: BY: BY: CITY OF COLUMBIA HEIGHTS Donald J. Murzyn, Jr. ITS: Mayor Patrick Hentges ITS: City Manager Page 6 Parcel A: Parcel B: $54,000 $54,000 EXHIBIT A Page 7 PLANNING AND ZONIN(~ COMMISSION REGULAR MEETING - ~ INUTES JANUARY 4, 1994 PAGE I The Planning and Zoning Commission meeting was called to order at 7.~0 p.m. Members present were Fowler, Larson, Pctcrson and Szurek. Commissioner Hanson was not in attendance. Also present were Evelyn Nygaard (Building/Zoning Administrator), Don Schneider (Director of H.R.A./City Planner), LeAnn Bocwinski (City Attorny Representative), Matt Field and Gary German (Fire. Department Representatives). Motion by Paterson, seconded by Larson, to approve the minutes from the meeting of December 7, 1993 as presenled in writing. Roll Call: All Ayes. NEW BUSINESS: Pctitions,[ letters and requests. A. Site Plan Approval Ray Ellis/Rayco Construction Case ~9401-01 3801 N.E. 5th Street Evelyn Nygaard presented tl.e request of Ray Ellis of Rayco Construction for site plan approval to remodel and increase the height of a portion of the structure at 3801 N.E. 5th Street. She explained that the proposal ~vould raise the roof to 24 feet on approximately 8,600 square feet of floor area indicating tha~the present roof height varies from 6.5 feet to ten (10) feet. She felt this alteration would in,tease the existing warehouse space significantly. Ms. Nygaard stated that the site plan does not indicate any designated parking spaces, informing the Commission lhat this site would be required to provide 38 off-street parking spaces. [ Mr. Ellis was present statin$ that he was looking for preliminary approval of his remodeling proposal before money is Spent on architectural drawings and engineering analysis. He informed the Commission that, because of the Iow ceiling height in some portions of the building, it is very difficult ~o provide adequate storage area and limits the use of a forklift to store and remove items when needed. The proposal would be to remove the w~_!!_* on the west end of the building as well aSthe roof system and increase the roof height using block and steel joist construction. He felt the increase of the storage area would eliminate the fire problem with the current wood cons~:ruction. A majority of the items currently stored outside of the building would be stored itt Mr. Ellis stated that there tt aware that a variance may of which park vehicles on company vehicles are parkt are used daily for loading a~ Mr. Ellis informed the Co~ adjacent property owners. Steel Castings property wou too expensive. He.also indi lide the building. :var has been any on-site parking for his facility and that he was · necessary. He stated that he currently has 30 employees, some he street at his site and the others go directly to a job site. His inside the security fence near the dock areas. The loading docks ~d unloading roofing matorial~ nmission that he has tryed to lease or purchase property from Fha owners of the former Honeywell property and the Industrial Id not even discuss the issue and the Harstad foundry property is cared that he has kept in contact with the HRA office regarding PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES jANUARY 4, 1994 PAGE 2 grant money, etc. Commissioner Szurek stated that it would be her desire to see some off-street parking provided on the site. Commissioner Larson agreed stating that the large boat stored on the west side could be removed, the fence relocated and parking provided diagonally between the fence and the property line. He also felt there could be some reorganization of the outside storage area to accomodate at least a portion of the required parking. He questioned Don Schneider as to the possibility of future plans to straighten 39th Avenue. Mr. Schneider stated that he was not aware of any plan regarding 39th Avenue other than the removal of some of the railroad tracks in 1994 and partial resurfacing of the area. Mr. Schneider also suggested some parking could be provided on Mr. Ellis' site if the boats and landscaping materials were removed from thc west side of the building. He stated that it is thc goal of the City to encourage cleanup and rehabilitation of the industrial area but also eliminate on-street parking with parking provided on the site. Motion by Larson, seconded by Petcrson, to deny the request for preliminary site plan approval for Rayco Construction at 3801 N.E. 5th Street due to lack of parking and the necessity to provide on-site parking. Roll Call: All Ayes. Bo Public Hearing Variance Case #9401-02 McDonalds Restaurant 4605 Central Avenue Columbia Heights, Mn. Evelyn Nygaard presented the request of Jeff Smith of the McDonalds Restaurant, 4605 Central Avenue, for a variance from the requirement to screen mechanical equipment on the roof of the new playground addition at the front of the building. Mr. Smith provided pictures of other commercial properties in the area that did not have their rooftop equipment screened. He stated that, because he found out about the requirement after the construction was completed, he was unable to include the approximately $2,000 cost in his construction loan. The work would need to be done separately. Ms. Nygaard directed the Commissions attention to a response received from Doug and Linda Jones, owners of the rental property of 4615 Tyler Street, objecting to granting the variance without a hardship. Commissioner Szurek stated that it was her opinion that the screening would be beneficial to the aesthetics of the building and should be installed. Mr. Smith agreed but stated he needed additional time to get bids for and complete the work. Commissioner Larson suggested Mr. Smith meet with the Building Inspector to come to an agreement on a completion date for the installation. Motion by Larson, seconded by Fowler, to deny the variance due to the lack of a hardship. Roll Call: All Aye.s. PLANNING AND ZONINGi COMMISSION REGULAR MEETING - M[NUTES JANUARY 4, 1994 PAGE 3 3. BOARD OF APPEALS. A. Appeal of Administrativc Orders C.H. Properties Case ~9401-03 i 4655 N.E. 5th Street Evelyn Nygaard presented t~e request of Jake Cadw~_l!~der of C.I-L Properties for an appeal of the administrative orders issued by the Fire Department against his three unit rental property located at 4655 N.E. 5th Str Planning and Zoning meetil meeting to allow Mr. Cadwa violation and determine wh meeting, Mr. Cadwallader re meeting, Mr. CadwaHader h October. Ms. Nygaard stated that the which allows one and two ft area of 10,000 square feet- i square feet. She also indicate are substandard or deteriora~ Mr. Cadwallader was preset · .et. Originally, Mr. Cadwallader appeared at the October 1993 ig where action on his request was tabled nntil the November llader time to meet with Staff to define and clarify the items in at could be done to resolve the problems. At the November quested his case to be continued until January 1994. Prior to this sd not been in contact with City Staff since a brief meeting in property is being used as a three-plex in a R-2 Zoning District .mily dwellings only. Multiple dwellings require a minimum lot .he informed the Commission that this lot is approximately 9,183 d that structural, mechanical and electrical systems of the building :ed to the point of being hazardous. and stated that the compliance orders should not be required because the violations were not related to stated code sections, the conditions were pre-existing to the ordinance for Housing Code, and the violations do not create a health or safety hazard. He submitted to the CommisSion a document from Doug Linden, Inc., Master Plumber, stating that 'after inspecting the property at 4655 N.F.. 5th Street, he found that there appears to be no problem in the function of the plumbing fixtures, the system is old but adequate in operation, there is no danger to public health, the system does not operate in an unsanitary manner, and that the drain in the lower re~tr unit shower should be altered so as not to extend above the level of the shower base and a screen be added'. It was the concensus of thl~ Commission and Building Inspector that the City request an inspector from the State Pin'. nbing Code Division or an unbiased Master Plumber be retained to conduct an inspection of 'he property to verify plumbing code violations/hazards. Commissioner Szure~ stated that she has a problem with a tri-plex operating in an R-2 Zoning District. Mr. Cadwellader felt that, IM ~auee the building is old and not new construction, he should not be required to bring it into ~mformanco with current codes. He stated that the building has been operated as a tri-plex since the 1950's. He disputed some of the requirements as addressed by the Fire and Building Inspectors stating that the Housing Maintenance Ordinance does not address the plumbing code. He felt that some of the compliance orders as written, were not based on anything addressed in the Housing Maintenance Ordinance. ! ! Commissioner Szurek asked~taff if there were ever any building permits taken out for any repairs or remodeli~, g. Evelyn Nygaard indicated that permits were not obtained for any repairs PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES JANUARY 4, 1994 PAGE 4 or alterations in that building. Mr. Cadwallader stated that he has not done any work in the building. Council Representative Peterson asked Mr. Cadwallader if any of the items on the list of violations have been corrected. He also asked if Mr. Cadwallader had a qualified person inspect the heating system as was discussed at the October meeting. Mr. Cadwallader stated that he was not going to do anything until the situation was resolved. If the building will be required to be demolished, he said he would not make any repairs. He also stated that he has not had the heating system evaluated. Commissioner Szurek stated that other property owners have had to make their properties safe and habitable, why should Mr. Cadwallader be any different. If you have to stand outside the bathroom to use the sink, that is not a proper bathroom. Mr. Cadwallader argued that he was not here to say if the bathroom is proper or not, he was there to say his property has been in existance for many years and should not have to be brought into conpliance with current codes. Commissioner Szurek explained that the City has required rental properties to be brought into compliance with the Housing Maintenance Ordinance which incorporates all the requirements of the State Building, Electrical, Plumbing and Mechanical Codes. She stated that Mr. Cadwallader was operating a sub-standard property. Fire Inspector, Matt Field, explained that Mr. Cadwalladers building had an inspection of the interior in 1990 at the outset of the Housing Maintenance program. In 1992, only the outside of the building was inspected. In 1993 the interior again was inspected. A number of the items that were borderline in 1990 were now to the point where definite repair or replacement is necessary as very little maintenance appears to have been performed to stop any deterioration. Prior to 1990, any inspections conducted were with regard to Fire Code violations. Evelyn Nygaard also reminded the Commission that there was lead paint in the rental units that exceeded the limits of safety and health standards. Mr. Cadwallader indicated that he was instructed by the Fire Department to contact the Public Health Specialist of Anoka County for the required corrective measures for abatement of the lead paint. Mr. Cadwallader stated he contacted Anoka County and they said they did not have any requirements for removal of lead based paint. Commissioner Szurek then asked if he had removed the lead paint. Mr. Cadwallader stated that he has not. The Commission members were disturbed that Mr. Cadwallader would knowingly allow the continued occupancy of the units especially by families with small children without abating the danger of the lead paint. Commissioner Peterson stated that lead paint is a health hazard and that it did not make sense that Mr. Cadwallader felt he didn't have to remove it just because a time period was not stated. Commissioner Szurek felt there was no sense in continuing discussion of this case as it was clear Mr. Cadwallader was not going to make any repairs or correct any problems to provide a safe and habitable building for his tenants. Mr. Cadwallader attempted to get the Commission to concede on the compliance orders on the buildings footings. He felt that if the City would not concede on any of the major compliance orders, then, in his opinion, the building was basically condemned. Commissioner Larch asked if Mr. Cadwallader had secured any structural engineer to review the situation regar.ding the footings. Mr. Cadwallader stated he has not and will not have an PLANNING AND ZONING REGULAR MEETXNG - MI JANUARY 4, 1994 PAGE 5 engineer review the footings compliance with current codt going to condemn his propert. stated that, if Mr. Cadwatlade violations, condemnation cot point in continuing any disct Commissioner l. arson stated problems and only wanted t( interested in reaching a resol' all, with the footings. If the ~OMMISSION SUTES if the City is going to require him to bring the building into :s. He objected to that requirement and stated that if the City is ;, then he would deal with that. Council Representative Peterson r was going to do absolutely nothing to the building to correct the Id result. If he is unwilling to work with the City, there is no ~ion. hat Mr. Cadwailader did not seem to want to resolve any of the argue about each issue. He did not feel Mr. CadwaHader was 'e. X-Ie stated that Mr. CadwaHader should be concerned, first of footings are in need of major repair, that would determine if it is economically feasible to l.roceed with any other repairs. It is up to Mr. Cadwullader to determine how much money he wants to dedicate to the repairs. xerits of outside inspections pertaining to the various violations, Discussion followed on the t perhaps utilizing State of Mi nnesota inspectors. Motion by Peterson, secende~t by Larson, to deny the appeal of code compliance requirements for 4655 N.E. 5th Street. Re H Call: AH Ayes. Motion by Larson, seconde~ by Fowler, to adjourn the meeting at 8:30 p.m. Roll Call: All Ayes. Respectfully submitted, ..__~[ Kathryn Pepin Secretary to the Planning an d Zoning Commission kp OFFICIAL PROCEEDINGS COLUMBIA ~IG~S ~C m~SSION J~~Y 3, 1~4 II. RO~ I. CALL Present: Carlson, Clerk Kathy Young, Dave Mawhox in, Duda, Goodman, Sturdevant Assistant City Engineer mr, Police Chief APPROVAL OF DECEMBER 6, 1993 MINLH'ES Motion by Carlson, seconde~ Roll Call: All ayes. OLD BUSINESS PARKING AND TR 4201 CENTRAL AY by Clerkin, to approve the mirlutes of December 6, 1993. ~.FFIC CIRCULATION FOR CENTRAL RADIATOR AT ENUE. For information only, The owner has been granted a variance by the City Council which eliminated the need for this access. TRUCK TURNARC~ AT EDGEMOOR PLACE AND 3RD STR~N~T ! Mr. William Franz df 3832 3rd St. has requested that the Quonset Hut property on 3rd St. just north Of Edgemoor Place be used again to provide a turnaround for u'ucks so they would not have to drive through the residential area. Presently u'ucks that service the businesses on 3rd St. north of 38th Avenue are using residential streets to get in and out of the area. One solution would be to eliminnte 38th AvenUe as a State Aid street and redesignate 3rd Street from 38th to 40th a State Aid ktreet. Mr. Franz was present and was not in favor of that solution. He insisted that thc City should condemn the area in front of thc Quonset Hut and make use of t_his area as a ttalla~und for the lrucks. Staff explained that in order to condemn a piece of pwperty, thc City would have to prove thc needneea ~orfor the' condemnation and benefit to the public. Thc pro~rty owner at 3831-384~ 3rd St. (which includes the Quonset Hut) had not been approached on the maner. No conclusion was ~,ached by Commission members and it was suggested that Mr. Franz approach the City Council on this request. Motion by Goodman, seconded by Duda, to deny the request that the Quonset Hut property on 3rd S~ north of Edgemoor Place be used again to provide a turnaround for u-ucks that service the businesses on 3rd St. Roll Call: All ayes. Official Proceedings Columbia Heights Traffic Commission January 3, 1994 Page 2 HANDICAPPED PARKING REQUEST - IMMACULATE CONCEFIION CHURCH Commissioner Goodman approached the Traffic Commission with a request for handicap parking on Jackson St. On December 8, 1993, staff received a reply from Mn/DOT concerning handicapped parking restrictions. It is permissible to establish a restricted zone by time of day and day of week provided it is adequately signed. A Public Hearing was held to discuss "Handicapped Parking" options for Jackson St. N.E. just south of 41st Ave. Option 1 would designate the west side of Jackson St. "Handicap Parking" from the north parking lot entrance to 75' south of the centerline of 41st Ave. N.E. and designate the east side of Jackson St. "No Parking Saturday 4 to 6 P.M. and Sunday 6 A.M. to Noon" from the north parking lot entrance to 41st Ave. N.E. Option 2 would designate the east side of Jackson St. "Handicap Parking Only Saturday 4 to 6 P.M. and Sunday 6 A.M. to Noon" from the north parking lot entrance to 41st Avenue N.E. Chairperson Carlson indicated he felt the Traffic Commission could not act on the request because there was a conflict of interest with Mr. Goodman representing both ICC and the Traffic Commission. Staff was asked to contact the City Attorney for an opinion on this issue. If there is a conflict of interest, the Commission will forward the issue to the City Council with no recommendation. Motion by Duda, seconded by Clerkin, to forward the issue to the City Council due to a conflict of interest. Roil Call: Carlson-aye, Clerkin-aye, Duda-aye, Goodman-abstained, Sturdevant-aye. * Mr. Sturdevant left the meeting at 8:10 P.M. If no conflict of interest exists, the Commission will forward a recommendation to install handicap parking in front of the church. Motion by Carlson, seconded by Clerkin, to recommend the City Council designate the west side of Jackson St. "Handicap Parking" from the north parking lot entrance to 75' south of the centerline of 41st Ave. and designate the east side of Jackson St. "No Parking Saturday 4 to 6 P.M. and Sunday 6 A.M. to Noon" from the north parking lot entrance to 41st Ave. N.E. Roll call: Carlson-aye, Clerkin-aye, Duda-aye, Goodman-abstained. Offidal Proceedings Columbia Heights Traffic Commissi January 3, 1994 Page 3 on REQUEST FOR I~ iI~UCED SPEED ON CIRCLE TERRACE Mr. Ma~ Mannino~f 1409 Circle Terrace has contacted the Engineering Department r~garding a .x~lucfion in the spc~d limit (less than 30 MPH). On December 8, limits lesS than 30 Mn/DOT witl con& determine if the r~view the mad type control devices (si~ volume, sight dist~ information, a pos~ spring/summer of 19 Police Chief Mawh~ volume of traffic is 1 other ar~as of the cil street and thc excepl Motion by Clerkin, r~quest the Commis~ study on Circle Tc Carlson-aye, Clertcin CROSSWALK - M~ A r~qucst has been l install an additional intersection with ~ wife to have to cms Mr. and Mrs. Eshle~ inconvenience cause of the intersection ~ to the bus stop. It v crossing over to the might be easier. '3, staff received a reply from Mn/DOT concerning speed ,tPH in urban areas. If requested by the City Council, :t an engineering and traffic study on Cixcle Terrace and d speed limit should be less than 30 MPH. They would md width, location and type of access points, existing traffic is, etc.), existing speed patterns, accident history, traffic ~ce restrictions and test drive results. Based on this speed limit is determiued. Thc study could be done in the t4. ~ter indicated that the acc~m hisu~y is ~ and the ~w. It was suggested that this issue could set a precedent in y. Staff indicated that Circle Terrace is an unusually curvy ion to most other sUe. ets in the city. seconded by C-(xxtman, to recommend the City Council doner of Transportation conduct an engineering and traffic ,TaCC Blvd. to set a "maxim~" safe speed. Roll Call: -aye, Duda-nay, Gcodman-aye. lViotion carried. LDISON STP~T AND 40TH AVENUE cccived from Mr. C-rcgory Eshicman of 4126 Madison St. to marked crosswalk on 40th Avenue on the west side of the tdison Street. lVlr. Eshleman considers it a hardship for his to the east side of the strecL She is disabled with arthritis. mn were both present at the meeting. Their concern is thc d when people with handicaps have to cross on thc cast side here them is a crosswalk in place and then walk west on 40th ,as suggested that walking west on the north side of 40th and south side of 40th at Jefferson where thc bus stop is located' Official Proceedings Columbia Heights Traffic Commission Page 4 Fo Staff explained that ff another crosswalk were to be added on the west side of the intersection with Madison Street, parking would have to be restricted in front of a residence. Commissioner Duda suggested that if she could try crossing diagonally at 41st and Madison and w~lk on the east side of Madison St. down to 40th, it would shorten the distance by some 30'. Mrs. Eshleman was willing to give it a try. Motion by Goodman, seconded by Duda, that no action be taken on this request. Roll Call: All ayes. OTHER OLD BUSINESS None NEW BUSINESS 4-WAY STOP SIGN AT 39TH AVENUE AND 5TH STREET A request has been made by the Police Department that a 4-way stop sign be added at 39th Avenue and 5th Street. The accident record at the intersection does not meet the MUTCD warrants for a 4-way stop. Staff suggested that no action be taken until the tracks are removed and the intersection is reconstructed. The stop sign on 39th Ave. (westbound) has been moved to a new location closer to the intersection which should help. Motion by Goocj~man, seconded by Clerkin, that no action be taken at this time. Roll Call: All ayes. OTHER NEW BUSINESS REPORTS A. CITY ENGINEER None B. POLICE CHIEF None Official Proceedings Columbia I-Icigh~s Traffic January 3, 1994 Page $ C. COMMISSIONERS None. VIIL ADJOURNMENT Motion by Clerk-in, seconcb Call: All ayes. Joanne Baker Traffic Commission Sccret~'y ion xi by Goodman, to adjourn the meeting at 8:35 P.M. Roll (~ITY COUNCIL LETFER M~ns of: ~1~o/~ AGENDA SECTION: CObilViUNICATIONS ORIOH~IATING DEPARTMENT: CITY 1VIANAO~ Z NO. REQUEST - IMMACULATE CONCEPTICN DATE: 1/4/94 DATE: / A Public H~ was held to discuss "Handicapped P~king" options for Jackson St. N. E. just south of 41st Avenue. The lmrpo~ of the on-sUeet handicapped lxuking is to provide easier acc~ to the church. Sufficient space is being left undesignated for a limousine or hearse Chairperson Carlson indicated he felt the Traffic Conu Goodman serving both on the Board of Immac,_,!,,e C, Staff was asked to contact the City Attorney for an opi issue to the City Council with no recommendation. mission could not act on the request because them was a conflict of interest with Mr. reception Church and the Traffic Commission. nion on this issue. If there is a conflict of interest, the Conunission will forward the / If no conflict of interest exists, the Commission will f~vard a recommendation to install handicap parking in front of the church. { Staff contacted the City Attorney. The City Attome~ felt there was no conflict of interest because Mr. Goodman was not benefitting petsmally or financially from the decision of the Commission. Also, the fact that Commissioner Goodman revealed h, of the Commission valid. The Traffic Commission recommends the City Cxmm~J lot enlrance to 75' south of the centerline of 41st Aw Sunday 6 A. IVI. to Noon" from the north parking lot e RECOMMENDED MOTION: Move to designate the 75' south of the centerline of 41st Ave. N.E. and desi~ to Noon" from the north parking lot enlrance to 41st MAW:jb 94-OO9 COUNCIL AC'TION: was a member of the church Board and abstained from the voting makes the action designam the west side of Jackson St. "Handicap Parking" from the north parking and designate the east side of Jackson St. "No Paddng Saturday 4 to 6 P.M. and wance to 41st Ave. N.E. we~t side of Jackson St. "Handicap Parking" from the north parking lot enwance to the east side of Jackson St. "No Parking $_n_u_,rday 4 to 6 P.M. and Sunday 6 A.M. kve. N.E. Official Proceedings Columbia Heights Traffic Commission January 3, 1994 Page 2 C. HANDICAPPED PARKING REQUEST - IMMACULATE CONCEFrION CHURCH Commissioner Goodman approached the Traffic Commission with a request for handicap parking on lack, son St. On December 8, 1993, staff received a reply from Mn/DOT concerning handicapped parking restrictions, h is permissible to establish a restricted zone by time of day and day of week provided it is adequately signed. A Public Hearing was held to .discuss "Handicapped Parking" options for Jackson St. N.E. just south of 41st Ave. Option 1 would designate the west side of Jackson St. "Handicap Parking"' from the north parking lot enuance to '/5' south of the centerline of 41st Ave. N.E. and designate the east side of Jackson St. "No Parking Saturday 4 to 6 P.M. and Sunday 6 A.M. to Noon" from the north parking lot entrance to 41st Ave. N.E. Option 2 would designate the east side of Jackson St. "Handicap Parking Only Saturday 4 to 6 P.M. and Sunday 6 A.M. to Noon" from the north parking lot entrance to 41st Avenue N.E. Chairperson Carlson. indicated he felt the Traffic Commission could not act on thc request because there was a conflict of interest with Mr. Goodman representing both ICC and the Traffic Commission. Staff was asked to contact the City Attorney for an opinion on this issue. If there is a conflict of interest, the Commission will forward the issue to the City Council with no recommendation. Motion by Duda, seconded by Clerkin, to forward the issue to the City Council due to a conflict of interest. Roll Call: Carlson-aye, Cleridn-aye, Duda-aye, Goodman-abstained, Sturdevant-aye. Mr. Sturdevant left the meeting at 8:10 ?.M. If no conflict of interest exists, thc Commission will forward a recommendation to install handicap parking in front of the church. Motion by Carlson, seconded by Clerkin, to recommend the City CounCil designate thc west side of Jackson St. "Handicap Parting" from thc north parking lot entrance to 75' south of thc centerlinc of 41st Ave. and desiilutte the east side of Jackson St. "No Parking Saturday 4 to 6 P.M. and Sunday 6 A.M. to Noon" from the north parking lot enu'ance to 41st Ave. N.E. Roll call: Carlson-aye, Clerkin-aye, Duda-aye, Goodman-abstained. CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Donald J. Murzyn, Jr. Councilmembers Sean T. Clerkin Bruce G, Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges December 15, 1993 Dear Owner/Occupant: The Traffic Commission has determined a meeting will be held on Monday, January 3, 1994, at 7:00 P.M. in the City Council Chambers/Court Room to consider the following: Designate the west side of Jackson St. "Handicap Parking" from the north parking lot entrance to 75' south of the centerline of 41st Ave. N.E., and Designate the east side of Jackson St. "No Parking Saturday 4 to 6 P.M. and Sunday 6 A.M. to Noon" from the north parking lot entrance to 41st Ave. N.E. OR Designate the east side of Jackson St. "Handicap Parking Only Saturday 4 to 6 P.M. and Sunday 6 A.M. to Noon" from the north parking lot entrance to 41st Ave. N.E. Sincerely, Kathyjean K. Young, P.E. Assistant City Engineer KKY:jb 93-810 ~, .~_~;. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER :i'r C0UNCm Meeting of: 1/10]94 AGENDA SECTION: COMMUNICATIONS ~ ORIGINATING DEPARTMF. NT: CITY MANAGF.~ NO. ? I PUBLIC WORKS ITEM: INSTALLATION OF LIGHT [ BY: M. Winsun [ DATE: 1/3/94 · 1,,o. ,,T '7. ¢ A ~quest has been made to the Park and Recreation Cc ~ n~e not any lights along the top of the hill. There This light atlracts sledders to this location which is da~ Staff has estimated that the cost to install one light at Recn~ati~ C~mmission at their December 9, 1993, m~ mmis~ion for the installation of a light at the sledding hill at Keyes Park. ~fly s an existing street light at the bottom of the hill at 45th Avenue and McLeod Street. ~gerous due to its location adjacent to the sucet. the top of the hill at a safer location will be approximately $1,~50. The Park and eling recommended to the City Council thnt a light be installed. RECOMMENDED MOTION: Move to authorize staff to hnve a light ins_tailed in.Keyes Pm'k to facilitate sledding with funds from Fund 10145200-5130 based on a reconunend~tion of the P~k and Recreation Commission. MAW:ih 94-OO2 COUNCIl_- ACTION: CITY OF COLUMBIA HEIGHTS PARK AND RECREATION COMMISSION DECEMBER 9, 1993 The meeting was called to order by Chairman Bill Hollom at 6:30 pm. ROLL CALL' Members present: Member absent: Also present: Bill Hollom, Gary Peterson, Dick Petkoff, Pat Grady, Jerry Foss, Bob Ruettimann, Mark Casey, Director of Recreation, Mark Winson, Public Works DirectorlCity Engineer John Murzyn Delores Hollom, Jackie Peterson, Rita Petkoff, Doris Grady, Helen Foss, Sharon Ruettimann, Lori Casey, Lynn Winson, Don French CONSENT AGENDA The following items were on the consent agendm APPROVAL OF MINUTES Move to approve the minutes of the November 17, 1993 meeting as presented in writing. APPROVAL OF PAYMENT, OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL OF CONSENT AGENDA . Motion by Petkoff, second by Peterson to approve the consent agenda. All ayes, motion carrie& LI~TTERS AND REQUESTS REQUEST tLa LLICOL _U!I~ IA HEIGHTS POLICE DEPARTMENT A late request was received from the Police Department requesting the use of the hall for a meeting of the Association of Training Officers of Minnesota on February 15, 1994 from I pm to 5 pm. PARK & RECREATION COMMISSION MINUTES DECEMBER 9, 1993 PAGE TWO Motion by Peterson, second by Foss to approve the use of the hall on February 15, 1994 from I pm to 5pm for the Columbia Heights Police Department with the fee being waived. All ayes, motion carried. OLD BUSINESS None NEW BUSINESS MULTI USE BUILDING A meeting is scheduled on December 20th with the City Council to discuss the Multi-Use Center. The joint meeting will be held at the City Council Chambers. An estimate of $500,00 for the building and a diagram showing the plans for the building were given the members. This was for information only. Winson reported that cost does not include the addition of sewer and water. REQUEST LIGHTING KtC~YES PARK A request was received from a resident in Columbia Heights requesting a light be placed at the top of a sliding hill at Keyes Park. The approximate cost range from $1,150 to $1,250. As there is money in the Park budget, motion by Grady, second by Petkoff to recommend to the City Council that a pole and light be installed at the top of Keyes Park hill. All ayes, motion carried. REPORTS Recreation. Mark Casey informed the members that the Columbia Heights Lions are donating a large TV for the LaBelle Lounge and a baby changing station for the women's bathroon~ Parks. Mark Winson stated weather permitting the ice skating rinks will open by the 18th of December. PARK & RECREATION COMMISSION MINUTES DECEMBER 9, 1993 PAGE THREE Vern Rozmark attended a seminar at the John Rose Ice Oval. The Roseville ice oval is the largest sheet Of skating ice in North America. They plan to have the ice available for skating from early November through March. The official opening is Friday, December lOth. Commission - Bill Hollom thanked the members for their continued work. He also thanked Winson for keeping the Parks in good shape for Casey for promoting recreatiom Winson and Casey thanked the Commission for their support. ADJOURNMENT Motion By Petkoff, second by Peterson to adjourn at 6:55p. m. All ayes, motion carried. Nancy French, Park & Recreation Secretary , CYf Y COUNCIL LETTER Meeting of: January 10. 1994 AGENDA SECTION: COMMUNICATIONS NO: 7 ITEM: ASSOCIATION OF METROPOLITAI NO: MUNICIPALIT!Eq DUES Since its inception, the City of Cf Association of Metropolitan Munici] metropolitan area and serves as our and policies affecting local jurlsdi, formulating policies and positions IORIGINATING DEPARTMENT: CITY MANAGER CITY MANAGER'S APPROVAL IBY: P. HENTGES DATE: 01/04/93 DATE?O-- ,lumbia Heights has been an active participant in the mlities. This organization represents communities in the )okesperson and lobbying body regarding State legislation :tions. Also, the AMM staff has been very active in rorable to local jurisdictions as regards the Metropolitan Council. ~ In the past, members of the City Co ncil and the City Manager have been active members of various committees of the AMM. Th~committees formulate policies to be followed by lobbyists when representing positions of the ~MM. The City Manager recommends con{inued membership in the AMM since this organization is a very effective force in lobbying i~ behalf of its member cities. The cost for membership is $4,909 and is consistent with funds~ncluded in the 1994 budget. RECOMMENDED MOTION: MoVe to authorize the payment of $4,909 to the Association of Metropolitan Municipalities for payment of the City's 1994 membership dues; with such funds to come from Fund 101-41110-433 COUNCIL ACTION V~ c~-lg R. Bro~Jyn Pink P~T PRrr~DENT Wdli~m B~rns Friclley ~ Cempbell Jac~ Denzer ~ot~ge Grove Tom Egan C(xal Houle Susan Hoyt FaJoon Heights Jerry Unke Mounds View Jo~n Lynd~ s~ Frlnk Ongmo St P~ul Elwyn TIn~rg Blaine EXECUTIVE DIRECTOR Vm'n Peterson aesociati.on of metroDohtan municrpalitie December 30, 1993 Mr. Patrick Hentges City Manager 590-40th. Ave. N.E. Columbia Heights, MN. Dear Pat: I am privileged as President of the Association of Metropolitan MunicipaLities (AMM) to write this letter to transmit your 1994 A~M Dues Statement. The AMM is in its 20th. year of service' to metropolitan area cities and its record of success and accomplishments on behalf of cities at the legislature and the metropolitan level is one of which we can all be proud. We must not and will .not rest on our laurels, however, as we begin a new year. Property tax restructing and adequate funding for city provided services will continue to be a hot topic at the legislature and the AMM must continue to represent the MetropOlitan Cities with a strong voice. The AMM was a leading force in the last session in preserving the Local Government TruSt Fund which provides the funding for LGA and HACA. The AMM must also play a strong role in determining the agenda for the Metropolitan Council and other Metropolitan Agencies. We look forward to continuing to work to implement the forwa, rd looking recommendations developed by the AMM's Metropolitan Government Task Force. The AMM will also monitor vez-ff closely the work of the .State Advisory Council on Metropolitan Governance as it brings forth legislative recommendations to restructure the Metropolitan Governance System. The AMM needs your active participation and financial support to continue its effectiveness in preserving local control and protecting the ability of member cities to provide e. ssent, i.al services to city residents. I look forward to worklng wl~n you and your Mayor and Councilmembers during the coming year. n ely ' ~ Childs, .AMM Presiden Minnetonka C~ty Manager 3490 lexington avenue north, st. paul, minnesota 55126 (612) 490-3301 DUES STATEMENT FOR 1994 Columbia Heiqbts City 3490 Lexington Ave., No. St. Paul, Minnesota 55126 As required by the AMM By-Laws, the Board of Directors has established the 1994 dues schedule. The schedule reflects a 1% base increase plus a continued phase in of a larger amount for those cities with significant population growth between 1980 and 1990 whose 1992 and 1993 dues increases were capped to cushion the impact of large increases due to population growth. The base dues are equal to 51% of a cities League of Minnesota Cities dues. The membership dues Municipalities for the December 31, 1994 are in the Association of Metropolitan year beginning January 1, 1994 and ending $4,909 for the City of Columbia Heights. I declare under the penalties of law that the foregoing amount is just and correct and that no part of it has been paid. Vern Peterson, Executive Director Association of Metropolitan Municipalities ITY COUNCIL LETTER Meeting of: January 10. 1994 AGENDA SECTION: COMMUNICATION~ ORIGINATING DEPARTMENT: CITY MANAGER NO: 7 CITY MANAGER'S APPROVAL ITEM: MEMBERSHIP DUES IN NORTH .~IETRO BY: P. HENTGES ~YA: E.~~ NO: MAYORS ASSOCIATION "~. E o DATE: 01/06/94 T . Attached is a billing statement fo~ the 1994 membership dues to the North Metro Mayors Association in the amount of $12,~5. The 1993 dues schedule amounted to $12,448. RECOMMENDED MOTION: Mo Mayors Association for payment el COUNCIL ACTION ~e to authorize the payment of $12,295 to the North Metro the City's 1994 membership dues. NORTH METRO MAYORS ASSOCIATION INVOICE January 4, 1994 Mr. Pat Hentges City Manager 590 40th Avenue NE Columbia Heights, MN 55421 1994 North Metro Mayors Association Dues: Please remit to: Mr. Jerry Dulgar Treasurer North Metro Mayors Association 4141 Douglas Ddve North Crystal, MN 55422 8525 EDINBROOK CROSSING. SUITE 5, BROOKLYN PARK. MINNESOTA 554.43 TELEPHONE 612-493-5115 FAX 612-424-1174 ~ 3490 ' AvenmNm, th League of Minnesota Cities December, 1993 TO: FROM: RE: Managers or CIc~ Duke Addicks, Dk League of Minncs Enclosed is a copy of the 1994 I adopted by the membership at th Please review these policies and City to the attention of your Ma: On the inside cover of the polici Department staff of the League, effort. Their areas of responsibJ Please call us if you have questi, elected officials to stress to yom Mirinesota Cities on these impot S v, ctor of Intergovernmental Relations )ta Cities' 1994 Legislative Policies ',s is a list of the current Intergovemment Relations as well as other staff members who assist in our lobbying lity are listed after their names. )ns or need more information..We rely on you and your legislators the importance of working with the League of tant legislative issues during the upcoming session. bring what you consider to be the most important for your 'or and Councilmembers. ggislative Policies of the League of Minnesota Cities as Policy Adoption Conference on November 18, 1993. Legislative Policy Committee Members Development Strategies General Legislation and Pt, rsomwl Craig Waldron, Administrator, Oakdale--Chair Robert Haannan. Administrator, Sauk Rapids--Vice Chair Cynthia Albright, Couneilmember, Duluth David R. Arvig, Mayor, Twin Valley Romeo Cyr, Mayor, Red Wing Brian Frit~inger, Community Planning Director, Arden Hills Larry D. Hansen, Administrator, Stewartville Terri Heaton, Deputy Director of Admin. Services, Bloomington Jon Hohenstein, Asst. to Administrator, Eagan Ronaid S. Johnson, Administrator, Zumbrota Steven Jones, Administrator, Mora Andrea Hart Kajer~ Legislative Liaison, Minneapolis Mark D. Larson, Administrator, Glencoe Scott I.arson,. Administrator, Cambridge John Moravec, Couneilmember, Crystal Frank Ongaro, Mayor's Office, St. Paul Bruce Peterson, Community Development Director, Willmar Ron Rogstad, Admin. Services Director, Oakdale Larry Siegler, Couneilmember Fairmont Judy Tschumper, Economic Development Director, Bumsville Elections and Ethics Dianne Krogh, Assistant Manager/Clerk, West St. Paul- Chair Fran Clark, City Clerk, Mound--Vice Chair Lucille E. Aurelius, Clerk, Maplewood Judith Cox, City Clerk, Shakopee Patricia Crawford, Clerk/Treasurer, Motley Thomas P. Ferber, Clerk, Richfield Darlene George, City Clerk, Crystal Carole Grimm, Clerk, Rochester Barbara Lanum, Councilmember Bass BroOk Myma Maikkula, City Clerk, Brooklyn Park Harry Mares, Mayor, White Bear Lake Joyce Mercil, Director of Elections, Minneapolis Mary Mueller, City Clerk, Apple Valley Doris Nivala, Admr/Clerk/Treasurer, Ham Lake 'Molly O'Rourke, City Clerk, St. Paul Susan Olesen, City Clerk, Burnsville Joan Russell, Couneilmember, Golden Valley JoAnne Student, Deputy Clerk, Columbia Heights Maria Vasiliou, Couneiimember, Plymouth Liz Witt, Deputy Clerk, Eagan Evelyn Woulfe, City Clerk, Bloomington William Thompmn. Mayor, C~xm Rapids-Chair Michael McCauley. City Manager. Wasex'a Vice t'hair Richard Abraham. Administralor. ~e City Ly~ ~l~d, Pe~el Di~tor, Apple Vflley F~ ~yl~, Ci~ M~ager, ~or ~e Bm~e, Mayor, A~a~r ~o~ Bun, CiF M~ager, St. ~&ony G~ ~F, Mayor, ~lu& Holly ~, ~t. ~b Fnma, Mayor, N~hwa~ Kelly P. Fmwley, ~t to Admlnist~tor~e~el Offer., ~tmge Grove Ja~ F~e, MA~A, Ffidley ~! Glade, Mayor, Alex~dfia Ken H~ung, Ad~stmtor, Paul Hicks, ~cilmem~r, H~t~g~ Bfi~ Hoist, Fi~ ~ieL Bumsville ~d~ H~ ~jer, ~gialative ~mn, M~lis Jo~ Kelley, ~ef of Police, New Bfi~ton ~thl~n McBride, F~ce Dir~tor, ~. St. Paul ~ McCo~ell, Co~cil~m~r, R~h~r Kent Michael~n, Dir., Pe~el/~r Relations, Bl~gton M~cel Mi~hell, Police ~ief, St. ~uis P~k M~k N~gel, Ci~ M~ager, ~oka James No~, Administrator, Renville ~tha O~uno, Administrator, Mo~ View ~syi Pete~n, Ci~ Attorney, Mi~eto~a M~y Piney, Councilmember, M~rh~d Mifi~ Po~er, Ad~istmtor, Victoria B~ R~, Ci~ Ad~nistmtor, Kenyon ~o~ Re~r, Ad~istmtor, Fairmont Howard Rowl~d, Pe~el Di~tor, Br~klyn Park Mark ~ther, City M~ager, White ~r Su~ ~hu~cher, Pe~el C~rdinator, Maple Gwve D~ ~ott, Police Chief, No~ St. Paul Jill Sho~a, Ad~stmtive ~sis~t, Bumsville 2~ette ~b~a, Pe~el C~rdinator, Plymouth Joy~ ~istol, Cle~, Blaine Betty ~ch~, Clerk T~u~r, W~t~ Land Use, Energy, Environment, and Transportation Curtis Jacobsen, City Administrator, Howard Lake-- Chair Marsha Soucheray, Councilmember, Shoreview-Vice Chair Rosemary Given Amble, Councilmember, Bemidji 1994 City Policies and Priorities 1 Lynn Becklin, Coun¢ilmember, Cambridge Gary Berg, Community Development Director, Cottage Grove Jerome Bohnsack, Clerk Administrator, New Prague Lavonne Bowman, Couneilmember, Fairmont Gerald Brever, City Administrator, Staples Gary Brown, Engineer, Brooklyn Park Bruce Bullert. Engineer, Savage Bonnie Cumberland, Mayor, Brainerd Bob Derus, Administrator, Coreoran Jerry Dulgar, City Manager, Crystal Craig Ebeling, Engineer, Burnsville Susan Hoyt, Administrator, Falcon Heights Gloria Johnson, Counciimember, Golden Valley Vernon A. Johnson. Mayor, Roseville Marvin Johnson, Mayor, Independence Laurence Jung, Planning Commission Chair, Mendota Mark Karnowski, Administrator, Lindstrom Bill Klein, Counciimember, lnver Grove Heights Tony Knapp, Coun¢ilmember, Mankato Paul Krauss, Planning Director, Chanhassen Julian Empson Loscalzo. Public Works Dept., St. Paul Harry A. Lyon, Jr.. Couneilmember, North St. Paul R. David Miller, Economic Development Director, Dodge Center Robert F. Morgan, Administrator, Branch Larry Nicholson, Couneilmember, Moorhead Bill Ottensmann, Director Public Works, Coon Rapids Stanley Rensberger, Coun¢iimember, Ortonville Terry Schneider. Coun¢ilmember, Minnetonka Ryan Sehroeder, Administrator, Ramsey Glenda Spiotta. City Administrator, Sunfish Lake Gene White, Coun¢ilmember, Prior Lake Revenue Sources Karen Anderson. Couneilmember, Minnetonka--Chair Lanelle Olsen, Councilmember, Northfield--Vice Chair Duke Addicks, State Legislative Liaison, Minneapolis Les Anderson, Finance Director, Burnsville Ronald L. Anderson, Mayor, Blooming Prairie James W. Antonen, City Manager, Moorhead William Bass.ett, City Manager, Mankato Douglas Bunkers, City Administrator, ,Luverne Edward Bun'ell, Finance Director, Roseville Paul Ciernia, Couneilmember, Falcon Heights Hank Duitsman, Mayor, Elk River Terry Dussault, Asst. to City Manger, Blaine Dan Elwood, Administrator, Spring Valley Dan Faust, Finance Director, Maplewood Kathleen Gaylord. Mayor, South St. Paul Alvin J. Gruis, Councilmember, Rushmore Francis D. Hagen, Manager, Robbinsdale Peter Hames, Finance Director, Brooklyn Park Lyle Hanks, Mayor, St. Louis Park Joel Hanson. Administrator, Little Canada Blaine C. Hill, Clerk/Treasurer, Breckenridge Greg lsaaekson, Clerk-Administrator, Cottonwood Darrell Johnson, Treasurer/Fins. nee Officer, Winona Ferner 'Skip' Johnson, Mayor, Mound David J. Kennedy, City Attorney, Crystal Duane Knutson, Mayor, Fertile Lynn Lander, Administrator, Hermantown Klm Lee, City Planner, Faribault Steven Mielke, City Manager, Hopkins Kathleen Miller, Administrator, Lauderdale Ron Moorse, Administrator, Orono Doug Nakari, Admr/Cler/Treasurer, Cook Dennis Nelson, Clerk/Treasurer, Windom Gary Neumann, Asst. Administrator, Rochester Lyle R. OIson, Dir. of Admin. Services, Bloomington Steven Perkins, Council Administrator, Red Wing Al Ringsmuth, Mayor, Waite Park Mark Sievert, City Administrator, St. James Roger Simonson, Administrator, Two Harbors Greg Sparks, City Administrator, Worthington Virginia Sterling, Councilmember, Apple Valley Dean Swanson, Couneilmember, Crosslake Kurt Ulrich, Administrator, Champlin ~Gene VanOverbeke, Finance Director/Clerk, Eagan Daniel J. Vogt, Admr/Clerk/Treasurer, Brainerd James Willis, City Manager, Inver Grove Heights John Young, Jr., Councilember, Hawley Federal Legislative Clarence Ranallo, Mayor. St. Anthony--Chair Karen Anderson, Couneilmember, Minnetonka Larry Bakken, Mayor, Golden Valley Janel Bush, Federal Liaison, Minneapolis Dave Childs, City Manager, Minnetonka Stan T. Christ, Mayor, Mankato Steve Cramer, Couneilmember, Minneapolis Kevin Frazell, City Administrator, Cottage Grove Tom Hansen, Asst. to Manager, Burnsville Sue Hess, Couneilmember, St. Cloud James Hurm, Administrator, Shorewood Gall Lippert, Admr/Clerk/Treasurer, Greenfield Mille Mael.~x~d, Cotfneilmember, Moorhead Elizabeth Martinson, Councilmember, Cook Bruce Nawrocki, Council President, Columbia Heights Lanelle Olsen, Councilmember, Northfield Doug Pearson, Couneilmember, Brooklyn Park Steven Perkins, Council Administrator, Red Wing Nell Peterson, Mayor, Bloomington Yvonne Prettner, Councilmember, Duluth David E. Runkel, Councilmember, Harmony Tony Seallon, Couneilmember, Minneapolis Peter Stolley, City Administrator, Northfield Terence Stone, Mayor, Madelia John Young, Jr., Couneilmember, Hawley 2 League of Minnesota Cities General Policy Statement One of the most important purposes of the League of Minnesota Cities is to serve as a vehicle for cities to define common problems and develop policies and proposals to solve those problems. The League of Minnesota Cities represents 807 of Minnesota's 855 cities as well as 11 urban towns and 21 special districts. All sizes of communities are represented among the League's members (the largest non-member city has a population of 154) and each region of the state is represented. The policies that follow are directed at specific city issues. Two principles guide the development of all League policies: Minnesota cities' need for a governmental system which allows flexibility and authority for cities to meet challenges for governing our cities and providing our citizens with services while at the same time protecting cities from unfunded or underfunded mandates, liability or other financial risk, and restrictions on local control; and e That the financial and technical requirements for governing and providing services necessitate a continuing and strengthened partnership with federal, state, and local governments. This partnership particularly in the areas of finance, development, housing, environment, and transportation is critical for the successful operation of Minnesota's cities and the well-being of city residents. PRIORITY SETTING "A" priority indicates a major issue area to which the League would devote a large amount of time and resources, working actively with legislators and other groups to seek new laws or regulations, and when appropriate introduce legislation. "B" priority indicates issue areas that are important to cities but on which the League would probably spend less time unless the legislature or other groups mount a major effort to which the League would respond. "C" priority indicates issue areas to which the League would respond only when other groups raise the issue and to which the League would not commit a significant amount of staff time. ! 1994 City Policies and Priorities 3 CONTgNTS Legislative Policy Committee Members ................................................ 1 General Policy Statement ......................................................... 3 Mandates Policy ............................................................... 6 DEVELOPMENT STRATEGIES DS-I. DS-2. DS-3. DS4. DS-5. DS-6. DS-7. DS-8. DS-9. DS-10. DS-I 1 DS-12. Tax Increment Financing A* ............................................... 7 Job Creation Through Manufacturing Districts A ................................... 7 Development of Polluted Property B .......................................... 8 Abatement Authority B ................................................... 8 Housing B .......................................................... 9 State and Loeai Development B ............................................ 10 Economic Development Authorities B ......................................... 11 Small Cities Community Development Block Grant Programs B ......................... 11 Building Permit Surcharge Fees C ........................................... 12 Development Financing C ................................................ 12 Municipal Service Districts C .............................................. 12 Tax-Exempt Status of Land Cities Hold for Development C ........................... 13 ELECTIONS AND ETHICS EE-1. EE-2. EE-3. EE-4. EE-5. EE-6. EE-7. EE-8. EE-9. EE-10. EE-11. EE-12. Absentee Voting A .................................................... 14 Consolidating Local Elections A ................................ 15 Recording Votes for Write-ln Candidates B ..................................... 15 Retaining Local Authority to Govern B ........................................ 15 Structure of City Government B ............................................ 16 Reimbursement for State Elections B ......................................... 16 Term Limits B ....................................................... 17 All Mail-in Ballot Elections C ............................................. 17 Lobbyist Reporting Requirements C .......................................... 18 Precinct Boundaries C .................................................. 18 Presidential Primary C .................................................. 18 Voter Fraud C ....................................................... 19 GENERAL LEGISLATION AND PERSONNEL GLP-1. GLP-2. GLP-3. GLP4. GLP-5. GLP-6. GLP-7. GLP-8. GLP-9. GLP-IO. GLP-1 !. GLP-12. GLP-13. GLP-14. Minnesota Public Employment Labor Relations Act (PELRA) A* .... : .................. 20 Open Meetings and Data Practices A* ........................................ 20 Utility Service Territories A .............................................. 21 Comparable Worth B ................................................... 22 Employee Training and Education Requirements B ................................. 23 Employee Wages and Benefits B ............................................ 23 Local Police and Paid Fire Relief Associations B .................................. 24 Public Employees Retirement Association (PERA) Benefits, Financing, and Administration B ............................................ 24 Tort Liability and Insurance B ............................................. 24 Veteran's Preference B .................................................. 25 Volunteer Firefighters' Pensions B ........................................... 26 Liquor Issues C ...................................................... 26 Prevailing Wage C .................................................... 27 Recovery of State Program Administration Costs C ................................ 27 4 League of Minnesota Cities LUEET-1. LUEET-2. LUEET-3. LUEET-4. LUEET-5. LU EET-6. LUEET-7. LUEET-$o LUEET-9. LUEET-10. LUEET- 11. LUEET-12. LUEET-13. LUEET-14. LUEET-1S. RS-I. RS-2. RS-3. RS-4. RS-5. RS-6. RS-7. RS-8. RS-9. RS-10. RS-11. RS-12. RS-13. RS-14. RS-15. LAND USE, ENERGY, ENVIRONMENT, AND TRANSPORTATION Annexation A* ....................................................... 28 Intergovernmental and Jurisdictional Governance A ................................ 28 Solid and Hazardous Waste Management A* .................................... 30 Transportation Systems Funding A* .......................................... 31 32 Transportation Utility Fee A .............................................. Bridge Funding B ..................................................... 33 Municipal State Aid System B ............................................. 33 Railroad Right-of-Way Pre~rvation B ........................................ 33 Transportation Services Fund B ............................................ 34 Wastewat~r Treatment B ................................................. 34 Water Conservation and Preservation B ........................................ 35 Wetlands Conservation B . .; ............................................. 36 Zoning, Subdivision, and Planning Statutes B .................................... 36 Energy Conservation C ................................................. 37 Environmental Trust Fund C .............................................. 37 State Aid to Cities A* .................................................. 39 Local Government Trust Fund A* ...... : .................................... 39 Service Duplication Taxation Exclusion A ...................................... 40 Property Tax Reform B ................................................. 41 State Unallotment Authority B ............................................. 41 Property Tax Administration B ................. ............................ 41 City Fund Balances B .... ' .............................................. 42 City Financial Reporting Requirements B ............................... ; ...... 43 Cooperation, Collaboration, and Consolidation B .................................. 43 Service Fees for Government-Owned Property B .................................. 44 State Administrative Costs C .............................................. 44 Taxation Heating and Notification Law C ...................................... 44 Local Property Tax AuthorityI C ............................................ 45 Referendum Levies C .................................................. 45 License Fees C ...................................................... 46 A* policies have been selected by the Legislative Committee as the highest priority issues for the 1994 legislative session. . 1994 City Policies and Priorities 5 MANDATES The League opposes any additional unfunded state mandates and urges all branches of the federal and state governments to adopt a policy which promotes accountability at all levels of government by directly linking the funding responsibility for programs with the level of government creating the program. If this principle of accountability can not be adhered to, the state and federal governments should provide stable revenue sources to compensate for the costs of mandates and help reduce local compliance costs by giving cities greater flexibility in meeting new and existing mandates. In cases where the state and federal government do not provide necessary funding, the League supports legislation which would allow local governments to not comply with mandates that are not funded. The League also urges the Legislature and Congresss to review, repeal, or revise current mandates. The Legislature and Governor should also encourage the newly-created Board of Government Innovation and Cooperation to fulfill its responsibility to review mandates for elimination by the Legislature. One of the most serious problems facing cities is the growth in the number and cost of federal and state-mandated programs which substitute the judgments of Congress and the Legislature for local budget priorities. These mandates interfere with local decisions regarding city services and force cities to reduce funding for other basic services or to raise taxes. Federal and state policy makers must resist imposing mandates that direct cities to allocate scarce resources without regard for local needs and piorities. The League, therefore, supports legislation which allows noncompliance with new unfunded mandates. The League recommends that only under specific conditions should this noncompliance option not be available. The League also believes that a statement of compelling statewide interest and need for a new mandate should be required both for new laws and for state agency rules. Examples of costly mandates include: comparable worth, binding arbitration, prevailing wage, veteran's preference, election requirements, payment of state sales tax, and federal regulations on wastewater treatment, drinking water, and stormwater management. 6 League of Minnesota Cities DEVELOPMENT STRATEGW. S DS-1. Tax Increment Wmancing (A) The League supports changes to the tax increment financing (TIF) laws that will make this economic development, redevelopment, and housing tool more usable, including general authority for pollution districts and elimination of the city aid penalty for certain districts. The League urges the Legislature to repeal the aid penalty, improve the financing mechanisms for pollution clean-up, and return to a more flextie definition of qualified tourism development. Over the past several years, TIF authority has been seriously limited, and, as a result, the ability of cities to engage in needed development and redevelopment has been sharply reduced. The state needs to acknowledge that cities are the primary governmental unit responsible for economic development to create jobs and help stabilize the state's economy, redevelop blight and decay, develop affordable rental and owner- occupied housing, and clean up pollution within cities. TIF has proven to be the most effective tool for cities in fulfilling these needs and the current restrictions need to be removed to allow these efforts. The Local Government Aid/Homestead and Agricultural Credit Aid penalty (LGA/HACA) should not apply to TIF districts. If the Legislature is not willing to remove it, cities should not be restricted in their means of paying for the penalty. The general fund of a city should not be responsible for this penalty, and the Legislature should remove the prohibition on developer payment of the penalty. Although the clean-up program created by the 1993 Legislature began to address the problems and costs of polluted property, the League supports additional funding from the current contamination tax and the creation of alternative financing methods to adequately fund the statewide clean-up grant program. The new restrictions on the qualifications for tourism districts made during the 1993 session should be x~.aled. The new restrictions unfairly limit the promotion of tourism to areas with low-income standards, but which already have a strong base of tourism facilities. The League acknowledges that limited use of tax abatements, in coordination with county officials, offers a new mechanism to address problems which do not require the corrective actions of a tax increment district. Abatements, however, are not designed to handle costly redevelopment or pollution clean-up, and cannot serve as an adequate replacement for TIF. DS-2. Job Creation Through Manufacturing Districts (A) The state needs to acknowledge that cities are the primary government unit responsible for assisting in the creation of jobs and stabilizing the economic condition of the state. Cities should be given the necessary tools to help businesses create stable jobs with wages and benefits to support families. The primary factor of the state's effort should be authority for an effective, workable manufacturing tax increment financing The League believes that the state needs to make a concerted effort to provide cities with the necessary tools to create a stable market of well-paying jobs for the residents of the state. Authority for a manufacturing tax increment 1994 City Policies and Priorities 7 financing (TIF) district would allow cities such a tool. This TIF district should be used to target the creation of new jobs or retention of existing jobs. In particular, small cities across the state are desperate for a workable form of TIF so that they may remain viable communities, retain existing jobs, and offer employment opportunities to their residents and to the surrounding areas. Unless these districts are exempt from the aid penalty, increments will not be adequate to create necessary jobs. To qualify, manufacturing districts should be able to meet the criteria for either an economic development, renewal, redevelopment, or pollution district. In addition, these districts would be more economically viable with modifications to the existing TIF laws limiting pooling and the "five-year rule" for activity in the project. DS-3. Development of Polluted Property (B) The League supports the efforts taken by the 1993 Legislature to develop a statewide clean- up program for polluted property. Adequate funding for contamination across the state will not be generated by the contamination tax and further efforts shouM be made to dedicate another revenue source. In addition, the League opposes the requirement that local property tax revenues be required to obtain funding for pollution clean-up. : Across the state, Minnesota cities face tremendous obstacles to the development of polluted properties. The Legislature has taken encouraging action to address the liability exposure for development of polluted property. The extensive costs of clean-up still present an obstacle to development of polluted land. Clean-up costs often exceed the value of the land so there is no incentive for private sector intervention. Public sector subsidies are therefore critical. Changes to the tax increment law have made hazardous substance subdistricts useless in providing assistance with clean-up costs, and Superfund dollars are not sufficient to address this need. Polluted sites will continue to have a blighting influence on our communities and pose a potential health threat to our state's citizens unless this problem is addressed. The 1993 tax law made a step toward developing a pollution clean-up program and acknowledged that tax increment financing (TIF) is an appropriate tool to provide a portion of the funding. The League, however, opposes the Legislature's decision that cities must use general taxes and fees from their city residents to provide a portion of the clean-up funding to be eligible for contamination grants and use of TIF authority. Cities should have .the right to clean-up polluted private property without penalizing all city taxpayers. Another issue which hampers the development of polluted property is the inability of the Minnesota Pollution Control Agency (MPCA) to meet necessary timelines for issuing "no action letters." In collaboration with city officials, the MPCA should immediately develop reasonable response timelines to improve their ability to facilitate clean-up of polluted properties. Development opportunities can be lost because of such delays. In addition, while "no action letters" are readily available for public entities, they are not available to the private sector. In addition, some certainty concerning "closure" is needed after a property has been cleaned up according to directions by the MPCA. DS-4. Abatement Authority (B) The League supports the creation of prognmts of tax and value abatements as additional tools to help cities promote economic development, redevelopment, and housing. .The League supports legislation to authorize 8 League of Minnesota Cities cities to either abate property value or property taxes. These tools, in addition to mx increment financing, are needed for cities across the state to target assistance to smaller- scale, main strecl businesses, and blighted neighborhoods and to offer opportunities to stimulate the creation of jobs. Only efforts to preserve tax base, promote job creation or retention, provide low- or moderate-income housing, or redevelop blighted areas should be eligible for abatements. Criteria would be developed to guarantee that these tools would ensure accountability by both the local governments and the property owners. Programs such as the homestead credit, "this old house," the abatement authority for enterprise zones, and the new contamination tax for pollution clean-up have all set the precedent for a coordinated system of value and tax abatements. Abatements of up to 15 years would Provide the necessary timeframe to encourage meaningful efforts by property ownerS or their city. Periodic review of the effectiveness of an activity, rather than review of the: abatement authority, could be valuable. Two types of abatements would facilitate redevelopment and job creation: A. Property tax abatements should be available for all types of property to ;abate the taxes that are caused by increases in value which are due to improvements that are made to the property. Currently, property owners are discouraged from making substantial improvements to their property because of the offseUing penalty of increased taxes., If a city. were able to abate the total amount of these increased taxes, funds would be available to the property owners to assist in the financing of the project. Only the tax increases which result from improvements that are part of a development agreement between city and the property owner should be considered for an abatement. B. Property value abatements should be authorized for targeted redeveloptnent. Cities should also be encouraged to establish "preservation and rehabilitation zones~ that encompass a number of properties which are blighted and where valuation assessments are unrealistically high. Such zones could be created where specific standards exist, such as areas where the occupancy rate is high, property values are declining, and household incomes are low. This tool would be targeted to residential and employment/manufacturing property. County and school district boards should have the opportunity to review and comment on creation of 'preservation and rehabilitation zones." Cities would be authorized to administer the program and grant abatements to participating properties within the zone. In these zones, abatements of all or a portion of the existing property value should be allowed. DSS. Housin (B) The League urges the Legislature to continue support for measures which enable cities to preserve affordable housing stock and to .finance new construction of single and multi-family housing that meets local needs. The League recommends the following speci[gc actions. A. The state aid penalties should be repealed for owner-occupied, low- and moderate- income tax increment financing (TIF) housing districts. The League supports the decision by the 1993 Legislature to repeal the aid penalty for TIF rental housing and urges them to extend this provision to owner- occupied, low- and moderate-income housing. The tax increments availabie from low- and moderate-income housing projects and scattered site projects are frequently too low to create viable projects, and the needs for 1994 City Policies and Priorities 9 such housing are not being fully met. The city aid penalty adopted in 1990 makes this situation worse, and it should be repealed. The prohibition on developer payment of the aid penalty is likely to dramatically reduce the viability of constructing owner-occupied housing through TIF. B. The share of market value in the TIF housing project that can be used for purposes other than low- and moderate-income housing should be increased from 20 percent to 35 percent. The opportunity for a project to include a greater share of higher-income housing units, retail/commercial, or other properties in a TIF housing district can frequently make possible the construction of low- and moderate-income housing which would otherwise not occur. C. The differences in property tax class rates between owner-occupied property and rental property should be reduced. The first $72,000 of homestead property has a class rate of 1.0 percent of market value, compared to 2.3 percent of market value (one-three units), and 3.4 percent for rental housing with four or more units. These large class rate differences discourage the construction and ownership of multifamily rental housing, as well as the availability and upkeep of single-family housing on a rental basis. Property tax relief that is provided for low-income rental housing should, however, be tied to agreements by developers and property owners. Some form of guarantee should ensure that such tax relief helps maintain affordable rates to assure long-term availability of such units. D. The procedure for allocating low-income housing tax credits enacted by the 1990 Legislature should be continued. E. The housing impact and replacement mandates should not be tightened or extended to all cities, attd increased flexibility should be granted to first class cities. Cities and their development organizations follow extensive due process procedures, and are required to provide relocation benefits and assistance. Measures that also require cities to replace low-income housing on a one-for-one basis are unreasonably hindering public improvements and efforts to improve the local economy and standard of living. The state's compliance requirements which apply to Duluth, Minneapolis, and St. Paul should be changed to match the federal relocation guidelines. DS-6. State and Local Development Policy The League urges the Legislature to create a state development policy that specifies the state's goals and work plan for economic development and redevelopment, acknowledges that cities are the primary agents to facilitate and coordinate development, and authorizes the appropriate tools and revenue sources in a timely manner for cities to achieve those goals. Upcoming updates to the state's economic blueprint should identify the value of cities' role in Minnesota's development and redevelopment. Many communities throughout the state are threatened by physical deterioration and a lack of economic opportunity. As neighborhoods deteriorate, so does a city's ability to combat the problems of crime, homelessness, and unemployment that so often accompany community deca3. As tax bases dwindle, a city's ability to generate dollars to rehabilitate distressed areas decreases. Revitalization of Minnesota's cities is necessary for continued efficient use of existing local and state investments in infrastructure. Across the state, economic development programs and expenditures are occurring without established policies and goals. Although cities support the Department of Trade and Economic Development's creation 10 League of Minnesota Cities of an "Economic Blueprint for Minnesota," the blueprint provides no recognition Of the primary role cities play in improving the economic health of the state and promoting development and redevelopment. The Legislature should also acknowledge this role. The League continues to support stat~ policies which acknowledge the parmership between the state, cities, and community residents, and to allocate the necessary resources and revenue options to cities. Cities urgel approval of new workable state enterprise zone or manufacturing job opportunity zone incentive programs. The League also encourages the Legislature to enact a new version of the Urban Revitalization Action Program (URAP) to address specific characteristics and demographics which contribute to blight and decay in the central cities, suburban Cities, regional outstate centers, and small cities. DS-7. Economic Development Authorities (B) A. The League supports the state's current policy of limiting the specific authority and powers of economic development authorities (EDA) to city governments. The limited economic development tools available in the state are vital to assist in the creation of jobs and industry across the state, and are;concentrated in urbanized governments. The League believes ithat the Legislature should continue its decision to limit F_.DA authority to cities as the Iprimary local government responsible for the organizational and financial coordination of development and redevelopment. The state has already determined that city government most efficiently provides governmental services in areas intensively developed for residential, commercial, industrial, and governmental purposes. The League believes that the state should cominue to recognize the importance of using and preserving the existing infrastructure that exists within cities, and continue to fred that urban development, and all related authority, should remain within cities, managed by city governments. B. The League supports legislation which would provide city economic development authorities (EDA) the same power and authority as those given to port authorities. The League urges the Legislature to authorize all cities to designate development areas anywhere within their jurisdiction, or to designate area development authorities when they enter into joint powers agreements with other cities. Present law restricts development areas, qualifications, and authority for EDAs. In addition, EDAs should be allowed to issue general obligation bonds for project activities without a referendum. DS-8. Small Cities Community Development Block Grant Programs The League supports state administration of the small cities portion of the Community Development Block Grant (CDBG) program. The League also supports the continuation of the set-aside o f federal funds for economic development grants and augmented state appropriations, to supplement the federal funds set aside. The small cities CDBG program should continue as a source of funding which encourages cities to develop viable communities by providing decent housing and suitable living environments and expanding economic opportunities, principally for low- and moderate-income people. The state should maintain the CDBG program balance between cities' economic development needs and the needs of low- and moderate-income people and let cities retain maximum 11 1994 City Policies and Priorities flexibility in determining how to carry out CDBG program objectives. The League recommends an expanded program, including a formula for matching, which requires state funds to be used to match local funds. The program should be designed to encourage cities to recycle state funds and the local match, and to leverage public funds and to fill in financing gaps. These funds should not be used to provide financial incentives to new start-up or relocating businesses within the state. DS-9. Building Permit Surcharge Fees (C) The Legislature should reinstate the law that returns the amount of locally generated building permit surcharge fees that exceed the costs of the state building code division to local units of government. Local units of government levy a one-half percent surcharge on building permits to fund the operation of the State Building Codes and Standards Division. Until the 1991 Legislature changed the law at the request of the governor, any excess fees over actual operating costs were proportionately rebated to local units to help pay for training and continuing education costs for building officials who enforce the state's building code. Local units of government are facing tough financial times and local officials need these revenues in order to fund the training of local officials to enforce the state-mandated building code. DS-10. Development F'mancing (C) The League supports the continued use of industrial development bonds (IDBs) and other tax-exempt instruments as development tools. Tax-exempt f'mancing allows cities to undertake a diverse range of activities to prevent economic deterioration, to attract new businesses and jobs, to retain existing businesses and jobs, and to maintain and strengthen the local tax base. Federal tax legislation has substantially changed the applicability of tax-exempt development financing. As a result, the League recommends the following principles: Municipal retention of a maximum of Minnesota tax-exempt development allocation authority; Maintenance of local discretion and flexibility in development decisions; and Minimizing state control of local development decisions. The League also asks that the governor and the Legislature continue to involve the League in developing a method of allocating the authority to issue tax-exempt bonds. DS-Il. Municipal Service Districts (C) The League supports general legislation which allows all cities to create municipal service districts. Cities shouM have authority to finance the types of improvements listed in Minn. Stat. 429.021 (relating to the construction, replacement, and maintenance of such things as streets, sidewalks, gutters, storm and sanitdry sewers, waterworks systems, street lights and public lights, and public malls, parks, or courtyards) without having to obtain specific authorizing legislation. Current law has the necessary safeguards to ensure local participation and support from affected taxpayers. Both service charges and ad valorem property taxes should be available to finance services or capital itnprovements in the district. Court decisions concerning special assessments have made it even more difficult 12 League of Minnesota Cities for cities to use special assessments tO finance public services and improvements. The Minnesota Supreme Court has interpreted the Minnesota Constitution to require not only that a special assessment project "specially benefit" affected parcels or property, but also that the city be able to prove that thel market value of a property will increase in direct relation to the amount of the special assessment applied to that property. This interpretation has made it more difficult to assess all (or even part) of a capital improvement project to repair or replace, as opposed to newly built ~mprovementS. In addition, cities' abilities to finance annual operating and maintenance costs of some services to property through the use of special service charges is unclear under current law. The only current financing alternative to special assessments or services charges, the general property tax, is not appropriate to finance some capital or operating expenses. DS-12. Tax-Exempt Status of Land Cities Hold for Development (C) The League supports granting unlimited tax-exempt status to property cities hold for later resale to promote economic development including removing the time limitation and the provisions which penalize pan~ improvements or teases to the private ~ector. Until recently, almost all property a political subdivision owned was granted tax-exempt status. Now, tax exempt status is allowed only for a period of eight years in most situations, or for an unlimited period of years if the property is held for housing programs or is classified as "blighted land" under state law. The policy is intended to create an incentive for political subdivisions to engage in economic development activities, as well as to promote returning property to the tax rolls. Unfortunately, it does not fully recognize that industrial development, housing construction, or rehabilitation efforts may extend over a long period of time. Provisions penalizing improvements and provisions affecting leasing of the property discourage cities from being active in establishing and maintaining local development corporations, controlling their economic development and planning processes, and being selective about the type of development which occurs in the city. The state needs to understand that cities have every incentive, and make concerted efforts, to get property hack on the tax rolls as soon as possible. 1994 City Policies and Priorities 13 ELECTIONS AND ETHICS EE-1. Absentee Voting (A) The League recommends that the following changes in absentee voting be adopted to simplify the process for voters and to make it easier to conduct absentee balloting. If the Legislature adopts nonqualification absentee voting, LMC urges the following reforms be made in implementing that form of voting: Authorize local election officials to provide an absentee application form to any person on request; Require individuals returning five or more absentee ballot applications to do so within five days of the date they were signed; Establish a maximum fine of not more than $700 for tampering with or otherwise interfering with absentee balloting; Allow use of facsimile to transmit completed absentee ballots only on the final three absentee voting days before the election; Provide facsimile absentee ballots for hospitalized eligible voters the night before the election; Allow agent delivery of absentee ballots to and from the voter in the hospital includihg election day up too5 p.m.; Eliminate the evening hours for absentee voting at city hall on the Monday before election day; Maintain the privacy of the identity (names/addresses/phone numbers) of voters who have applied for and returned absentee ballots until after the polls close: · Allow local election officials to accept and reject completed absentee ballot envelopes during the 30-day period prior to election; Simplify language and streamline format of voter instructions on applications and ballot return envelopes; Make the cut off for voter registration the same as for absentee voting if adopting nonqualification absentee voting; and Reimburse local jurisdictions for the added cost of conducting nonqualification absentee voting. While the League supports elimination of the witness requirement for absentee voting, legislators should approach with caution the use of date of birth as a means of identifying applications and returned ballots. The Legislature should also recognize that making additional changes in absentee election requirements for local govermnent will increase local administrative costs, and these costs should be evaluated. The Secretary of State should organize a task force comprised of local election officials; representatives of voter rights, minority, civic, and public interest organizations, and legislators to examine issues such as ballot secrecy; voter identification; use of absentee ballots by political campaigns; alternative procedures for receiving, securing, and counting ballots; and the impact on voter participation (including increased incidence of voters requesting to vote at the polls after having voted by absentee prior to election day). New statutes making it possible for voters to use absentee ballots rather than to vote at the 14 League of Minnesota Cities polls need to be evaluated over the next two years to determine whether such measures have helped increase voter participation. EE-2. Consolidating Local Elections (A) The League supports measures designed to help increase voters' awareness and participation in local elections, including the scheduling of elections in September and November. The Legislature should uphold current city authority to establish the date of local regular and special elections and to refrain from restricting home rule charter authority to provide for the conduct of local elections. Legislative proposals to consolidate all local elections on a single date and year raise serious concerns. Problems associated with overlapping election districts, multiple election issues, voter confusion, ballot secrecY, and the need to establish cost-sharing responsibilities must be addressed before such a plan would sufficiently benefit voters. The League seeks to maintain city authority to conduct local elections, particularly when other local units of government also conduct elections on the same date as regular city elections. While the League supports measures to encourage greater voter participation and strengthen voter confidence in the election process, continued legislative interest in limiting the number of local elections must be tempered with a realistic concern for difficulties presented as well as for added city expense of conducting multiple jurisdictional elections on the same day. City officials support measures to reduce the conflict between incongruent school land city election districts and the corporate city limits and precinct lines. Lack of conformity of school district boundaries with those of cities is a serious deficiency in conducting combined local elections. Cities must retain authority to schedule special elections on ballot questions, bond referenda, and home rule charter amendments and to fill vacancies in city elective offices. The Legislature should consult cities when considering requirements to alter school district boundaries. At a minimum, school districts should designate official boundaries along recognizable, physical features. In growing communities, new school district lines should be accomplished, wherever possible, only in relation to corporate city boundaries. In any case, attempts to adjust school district lines must be done in cooperation with local cities affected by such changes. EE-3. Recording Votes for Write-In Candidates (B) The League urges the Legislature to require write-in candidate to file a notice of intent prior to election in order for write-in tallies to be completed. The Legishture should authorize cities over 2,500 population not to list the name of a candidate who does not file a notice of intent to be a write-in candidate prior to the election. These individuals should be required to f'fle notice of intent by 12 noon the day before the election. In smaller cities where local residents traditionally run as write-in candidates, election officials should continue to count votes cast for write-in candidates who receive at least 10 percent of total votes cast in that election. EE-4. Retaining Local Authority to Govern (B) The League supports city authority to fill vacancies in elective offices by appointment and to exercise home rule charier authority to conduct local elections. 1994 City Policies nnd Priorities 15 Legislation to prohibit cities from filling vacancies in local elective offices is ill-advised, costly, and creates obstacles to local self-governance. Further, the League opposes to measures that would pre-empt home rule charter authority for conducting local elections. Such restrictions undermine cities' authority to conduct regular governmental activities and to carry out statutory responsibilities. Vacancies in the offices of mayor, city council, and/or elected city clerk must be filled promptly to assure that a quorum is maintained to permit the city to conduct official business. There are more than 130 standard plan cities in which the position of city clerk is elective. It would be irresponsible and unworkable to require such cities to wait until the date of the next regular city election to fill vacancies in that office. In addition, for the nearly 700 cities that hold regular city elections in November of even-numbered years, such a requirement could force the city to hold an extra election in the odd-numbered year, thereby substantially increasing local election costs. Statutory cities have authority to hold special elections to fill vacancies for the portion of the term remaining, which allows the rest of the term to be carried out until the next regular city election. If the vacancy occurs during the.first two years of a four-year term, the appointee serves until the next city election when a special election is held to fill the remaining two years of a term, the appointee serves for the remainder of the term. EE-5. Structure of City Government The League supports city authority to adopt a single-member ward system for city council elections as an option for organizing local ' representation. The League also supports city authority to determine local government structure, including the form and method of election of city offices. Local home rule charter authority to determine the manner by which candidates may be nominated, the form of the ballot and other matters related to conducting local elections, and the manner of removal from office should be upheld as long as provisions are in keeping with state charter authority. The statutory city code permits cities to select one of several methods of organizing and allows voters to request or the council to make changes. If a statutory city encounters · problems that cannot be solved locally, officials can request the Legislature to adopt special authority or determine to adopt a home rule form of government. When voters in a home rule charter city have authority to determine the form of government at the local level, the Legislature should not pre-empt the capacity to make such decisions at the local level. EE-6. Reimbursement for State Elections (B) The League urges the Legislature to fund the full cost of conducting state primary, special, and general elections at the local level The legislative reimbursement of expenses associated with conducting the 1992 presidential primary demonstrates that cities can easily document and account for such costs to the state. It is no longer adequate for the Legislature to provide only a minor portion of the funds to cover the actual cost of administering such elections. It is reasonable for the state to pay a portion 16 League of Minnesota Cities of the costs associated with state election contests held in conjunction with local cleclions. Such costs also include expenses incurred for printing and supplying of posters, manuals, advertising, legal publications, and any other materials associated with conducting state elections. EE-7. Term Limits The League strongly opposes legislation advocating adoption of a state constitutional amendment limiting consecutive terms for elected officeholders. The state constitution def'mes eligibility for election to office and guarantees the rights of voters to determine which candidates will serve in those positions. Weakening of these important democratic principles is nOt justified by current dissatisfaction with some incumbent officeholders or with the lack of turn-over in certain elective offices. The constitutional guarantee of "universal eligibility" to serve in elective officeat the state and local level should not be restricted. It is not necessary or prudent for uniform term limits to be imposed at the local level. City elected officials are not generally vieWed as full-time political officeholders and are rarely co,npensated at levels comparable to .those serving in higher office. Many cities struggle to encourage citizens to seek office because of the difficult and time-consuming nature of the work which mayors and city councils must perform. Adoption of legislation prOposing term limits for such offices would further discourage those who may be the very officeholders whose dedicated service and willingness to serve are vital to the interests of voters and effective local governmenL Though the League opposes any additional term limitations, if the Legislature decides in favor of proposing a constitutional amendment, only state elective offices should be proposed to be limited, or at least there should be separate ballot questions for state and local offices. 'EE-8. All Mail-In Ballot Elections The League recognizes mail-in balloting as a alternative method of election. The Legislature should carefully evaluate all procedures and state requirements for conducting this method of election to alleviate difficulties with conducting elections by mail. The League also maintains that it is not necessary for the county auditor to approve the city's decision to conduct a local election by mail, when the county is not conducting other elections on the same date. The Legislature should direct the Secretary of State to organize a special task force comprised of election administrators, local officials, citizens, representatives of public interest organizations, and lawmakers to examine current rules and procedures for conducting elections by mail. Task force recommendations should propose changes needed in state rules and procedures to make it possible for x:ities to administer such elections efficiently while protecting the security of returned ballots and assuring voter confidence in the election process. Conducting elections by mail does not reduce local costs to taxpayers when cities are required to spend more for postage, printing, personnel, and election judge compensation to carry out requirements for administering this form of election. 1994 City Policies and Priorities 17 EE-9. Lobbyist Reporting Requirements (C) The League urges the Legislature to simplify lobbyist reporting requirements for cities and i;larify that reporting of city expenses not directly related to lobbying activities is not required. The League also urges elimination of requirements for cities to submit separate annual reports to both the State Auditor and the State Ethical Practices Board. Since the Legislature has enacted comprehensive lobbying reporting requirements for lobbyists and local units of government, it is clearly unnecessary to retain this additional report. Current lobbyist reporting and registration requirements took effect in 1991. It is, therefore, reasonable for the Legislature to eliminate the additional reporting of estimated lobbying expenditures to the State Auditor, which was instituted in 1989. EE-10. Precinct Boundaries (C) The League urges the Legislature to support changes in the design of the national census in 2000 to require that the U.S. Census Bureau follow election precinct boundaries or clearly recognizable physical features to establish census blocks and tracts. Cities in rural areas and cities with extensive areas of undeveloped land have additional concerns. In such circumstances it is important for census blocks to be split along physical features or precinct boundaries in order to make it less difficult for cities to redraw precinct and ward boundaries when' implementing local redistricting plans. Cities must continue to have full authority to determine precinct and ward boundaries which reflect neighborhood, community, and geographic factors that impact voters and representation at the local level. Neighborhoods are particularly important in the building of community and participation in government. The Legislature should not interfere with or weaken city authority to determine how such political and election boundaries should be established. In 1992, inconsistency in designating physical features for census block units resulted in difficulty at the local level in conforming new precinct and/or ward boundaries to such federal population units. In some circumstances, cities were precluded from changing local election boundaries to correspond to census blocks since state law requires that precinct and ward boundaries follow physical, definable features. Recent interest in authorizing cities to set precinct boundaries along census blocks lines presents opportunities for some cities, but it is also important for changes to be made in the method of designating official census block units to assure that in the future, features such as streets, shorelines, railroad rights-of-way, or other boundaries and lines clearly visible from the ground are used to establish units within which population counts will be taken. Such changes in the method of assigning census blocks will also facilitate the ability to assign geographic information to voter registration information and make it possible to reassign election district and polling place identification automatically by computer when redistricting has been accomplished. EE-11. Presidential Primary (C) The League urges the Legislature to assure full reimbursement of the local costs of conducting future presidential primaries. The League supports cost-saving measures for conducting the primary at the local level, and urges the Legislature to modify state election 18 League of Minnesota Cities law to change methods of conducting the presidemial primary, including: · Place all political party presidential candidates on a single ballot; · Do not rotate candidate names; · Consolidate precinct polling place locations; · Reduce hours of polling; and · Pay costs of local publication of the sample ballot. State revenues should be used to pay for local government expenses, including: · Preparation of ballots and election equipment; · Supplies and personnel (including election judge compensation and election administrative and technical staff pay), including overtime; · Advertising, newspaper notices, and postage; · Polling place rentals and transportation related to election activities; and · Costs for maintenance of political party preference identification on voter records and updating of the voter file. Unless the Legislature provides funds from sate revenue sources to cover these costs, the League urges repeal of the law establishing the presidential primary. EFt12. Voter Fraud (C) The League urges the Legislature to make it more likely that violators of voter registration and election laws will be prosecuted and recommends the following: Make those who fraudulently vouch for persons registering at the polls subject to the same penalties that apply to those found guilty of fraudulent voter registration; Establish a maximum fine of up to $700 for tampering or otherwise interfering with absentee balloting; Modify penalties for violation of sate voter registration requirements to increase the likelihood of prosecution of offenders, particularly for violations of election day registration provisions; and Make clear that prosecution will result if candidates interfere with voters on election day. 19 1994 City Policies and Priorities GENERAL LEGISLATION AND PERSONNEL GLP-1. Minnesota Public Employment Labor Relations Act (VELRA) (A) A. The League supports legislation which modifies the existing interest arbitration process to require arbitrators to give primary consideration to internal equity comparisons and the impact that any arbitration award might have on the personnel compensation systems of the city involved in the arbitration. Further, the League opposes considering any additional employee groups as essential employees. City and other governmental experience with the arbitration process has shown that arbitrated awards generally exceed negotiated settlements. Unlike the state, local governments do not have the authority to reject these arbitrated awards. The Legislature should re-examine binding arbitration as a means of determining pay and benefit issues. The goal of any modification to the process should be to ensure that arbitrations do not interfere with other state programs such as pay equity. There should not be any additional employee groups placed in the category of "essential employees." B. The League recommends that the Legislature: reinstate the previous definition of employees covered by PELRA to people employed for more than 100 working days in a calendar year. The 1983 Legislature reduced the time period that part-time employees must be employed before they are considered employees covered by PELRA. This has resulted in higher wages for some part-time employees, and more significantly, has resulted in cities hiring fewer part-time employees. Legislative action in 1991 caused further confusion, which may also result in a lessening of job opportunities, particularly for students and the disadvantaged. Additionally, many employees who view their work as temporary or transitory in nature, have been asked to pay their fair share of union dues, even though they receive no benefit from union membership. Recent legislative interest in cost-saving initiatives at the local level could be substantially promoted by a statutory amendment to enable local governments to effectively use seasonal employees. GLP-2. Open Meetings and Data Practices (A) The League supports legislation clarifying the open meeting law and the data practices act to make local government compliance easier and less costly. The League also supports legislation extending the open meeting law and data practices requirements to the state legislature. The Legislature needs to continually reexamine the open meeting law and the data practices act. The intent of the open meeting law is to ensure, within practical limits, the access of people to the actions and motivations of government. The data practices act is intended to ensure, within practical limits, the privacy of people who willingly or unwillingly become involved with their government. Both laws are difficult to follow individually, and when private or other classified information must be discussed by a public body subject to the open meeting law, as inevitably it must in many situations, the government is forced to attempt to meet two conflicting statutes. The Legislature has attempted to identify 20 League of Minnesota Cities problem areas and to provide clear rules for local governments to follow. Unfortunately, not all circumstances can be anticipated nor remaining ambiguities addressed. The L~lgue supports amendments addressing the following issues. Several city officials have incurred huge personal costs defending open meeting law violation allegations, because state law treats the open meeting hw somewhere between a civil and criminal matter. At the very least, the legislation should authorize local governments to reimburse their officers to the same extent as if criminal charges were brought because of their official actions. · Selection of city employees is complicated by the data practices act's classifiCation of the identity of non-finalists as private. This problem could be resolved by allowing closed meetings of public bodies to screen applicants until finalists are chosen. This would protect thc privacy rights of individuals and yet allow the public to be involved 'at the most important stage of the process, that being the selection of an employee from the group of finalists. Certain meetings, such as settlement meetings involving judicial or administrative actions, are more likely to be more productive and concluded faster if they are not subject to the open meeting law. The Legislature should broaden currant provisions to allow quasi-judicial officers or certain state employees to authorize closed meetings of public bodies. The current law requires reasonable efforts to keep private any private data which must be discussed publicly. This causes both practical and political problems in that if the public body can accomplish the impractical task it destroys the public's respect for government and if the government can't successfully shield the informatiOn it is exposed to significant legal liability. The Legislature should ~ this requirement. Recent proposals to increase the penalty section of the open meeting law as a means of ensuring greater compliance are misplaced. City officials are making good faith efforts to comply with both laws. Without ~lditionai clarification, however, the Legislature must realize that city officials owe it to their constituents to limit the city's exposure to liability. The Legislature should focus on clarifying ambiguities and modifying both laws as indicated above. Further, thc Legislature should consider abandoning judicial actions with individual penalties as the primary means of enforcing the open meeting law. Alternative dispute resolution mechanisms, commissions similar to the state news council, or other options should be explored. GLP-3. Utility Service Territories The League supports legislation confirming the power of Minnesota cities: 1) to require franchises of all non-municipal electric, gas, telecommunication, steam, and hot water utilities as a precondition to service within municipal boundaries; and 2) if a city has or starts a municipal utility, to serve all territory within city boundaries upon payment of two times the current annual gross revenues plus the depreciated value of physical property in the service territory acquired. In order to plan in the most effective and economical way for city economic development and infrastructure needs, including those not directly related to gas and electric or other services, cities need substantial controls over the type, location, cost, and layout of electric, gas, and other utilities. They must also be able to cause 1994 City Policies and Priorities 21 relocation of the same without great public expense. Recent decisions of the Public Service Commission have called into question city powers to franchise in or serve new areas of the city. Rigid service territory boundaries established by the commission must be subject to practical modification to best serve the needs of city residents and the state as a whole. GLP-4. Comparable Worth (B) The League supports efforts to eliminate any sex-based differences in compensation of public employees but asks the Legislature to revise the pay equity statute to allow local governments sufficient time to comply with recently adopted administrative rules regarding cotnpliance determinations. Additionally, the League urges the Legislature to atnend the statute to limit the law's applicability to only full-time employees and to clarify that separately established governmental entities must file separate compliance reports. The local government pay equity act, first adopted in 1984, has been frequently amended by the Legislature. Significant amendments were adopted in 1990, and in 1991 the Legislature authorized the Department of Employee Relations to promulgate rules to assist the department in determining local govermnent compliance with the statute. These rules, which include several new tests, necessitate many changes to local government compliance efforts, took effect almost a full year after cities and other public employers were required by the statute to submit compliance reports. Cities which are found out of compliance must be granted additional time to comply with these new standards prior to facing imposition of state sanctions which include five percent reductions in financial assistance and $100 per day penalties. The League supports legislative action to delay the implementation deadline to December 1994. At the very least, the Legislature should act to delay imposition of new statistical tests of health insurance contributions, salary range differences, and exceptional service pay programs until December 1994. The rules address other significant issues not previously dealt with by the legislation, including the definitions of employees and employers covered by the act. For the definition of employees, the rules use the same definition as in the public employees labor relations act (Pg.I~RA). Use of this definition causes two significant problems. First, because local governments use a great number of part-time and seasonal employees .in order to effectively and efficiently provide important services, many more jobs will have to be included in compensation systems than is the current practice. This requires much more administrative work in establishing job descriptions and ranking jobs which by their very nature are often impossible to accurately describe or value. Second, because benefits, including health insurance programs, are often limited to full-time employees, cities run the risk of being found out of compliance with the pay equity act not because of gender-based discrimination, but rather because of valid distinctions between full-time and part-time employment. The League proposes adopting a definition of employee which would not include any emplo, yee working less than 20 hours per week on average or who is employed in a position which is filled less than six months in any year. For the definition of employers covered by the act, the problem is slightly different. The law clearly requires all cities and other political subdivisions of the state to comply. The problem is determining who is the employing agency for a particular group of employees. Historically, employees of certain enterprises such as public utilities, hospitals, nursing 22 League of Minnesota Cities homes, and libraries have been considered as separate and distinct from employees of the city. Often, the only connection is that the city council acts somewhat pro forma to ratify the annual budget proposed by the separate entity prior to certification of the tax levy. Unfortunately, it is this feature of formal budget adoption on which the rules foCus, regardless of separate payroll systems,I personnel rules, salary and benefit systems, etc. The League supports statutory clarification that other aspects of the government structure be considered when making a determination of which governing body is the employer of a group of employees. To be considered separately established, the governmental entities may have separate personnel systems, separate facilities, separate bookkeeping and payroll systems, and no interrelationships other than budget approval and/or financial assistance. In addition, these existing governmental entities must be separately established prior to 1984. GLP-S. Employee Training and Education Requirements 0g) The League opposes any additional state-imposed employee training, education, or certification programs, but supports the availability of technical and financial assistance from the state for local or regional training and education programs. The Legislature has recently considered proposals to require state certification for firefigh.ters and dispatchers, four-year college degrees for police officers, and may consider limiting the use of part-time peace officers. There have been other related proposals, all which seem to ignore the significant impact on local recruitment and retention and cost containment efforts. Rather than respond with additional state requirements, the League supports efforts by the state to make training programs more readily available for local employees as well as financial assistance by the state to encourage local governments to provide' additional mining and educational opportunities for their employees. GI.P-6. Employee Wages and Benefits (B) The League supports legislation promoting the efficient and economical provision of city services. State legislation routinely affects cities with regard to employee wages and benefits, usually resulting in higher costs to city taxpayers. Consequently, the League opposes additional employee wage or benefit mandates for public employees, whether they be in the form of requirements or prohibitions. Salary freezes, health insurance requirements, mandatory leaves, and many other personnel issues have been debated and acted on by the Legislature in recent sessions. The Legislature has frequently granted or mandated additional benefits and workplace regulations applicable to public and private employers. While many of these actions have worthwhile purposes, they have a significant impact on local finances and on the collective bargaining process. The Legislature must bear in mind that to the extent that certain benefits are given away unilaterally there is no need to bargain for them, thus allowing public employees to demand other benefits through negotiation. Additionally, while some benefit increases seem to have a minor impact when first considered, they may inflate rapidly in the future or combine with other provisions of law to cause significant expense. While it is unrealistic perhaps for the Legislature to refrain totally from mandating certain benefits, they should consider the ramifications of their actions and understand their substantial role in increasing the personnel costs of local governments. Similarly, efforts to micromanage local personnel systems or restrain broad employment practices also often 1994 City Policies and Priorities 23 have severe negative consequences, and should be avoided. Cities, like all employers, are alarmed at the rapidly rising cost of health care in Minnesota. Further, health care availability is a critical issue in many parts of the state. The League supports efforts to ensure the availability of quality health care at affordable costs. Employers who currently provide health care benefits for their employees, however, should not have to pay twice. Some past legislative actions have limited cities' flexibility in selecting health care providers. Specifically, as an element of the creation of a statewide health plan for public employees the Legislature provided that exclusive representatives may unilaterally determine whether their employees will participate in the state plan, leaving only the proportion of premium paid by the public employer subject to bargaining. The result may be additional administrative or personnel costs to the public employer. The Legislature should eliminate the unilateral selection authority it has granted exclusive representatives. GLP-7. Local Police and Paid Fire Relief Associations (B) The League opposes multiple mechanisms for inflation adjustment. If the Legislature determines that "escalation" (pensions adjusted by the percentage increase of wages of active members) presently in effect does not offer adequate inflation protection, that mechanism should be adjusted or abolished. However, no new mechanism such as that authorized for Minneapolis police or firefighters in Laws 1988, Chapter 319, should be authorized while "escalation ' remains in effect. Additionally, the League supports changes in actuarial assumptions relating to salaries and investment return to more truly reflect experiences. GLP-8. Public Employees Retirement Association (PERA) Benefits, Financing, and Admini.~tration (B) The following principles should govern any changes the Legislature makes in the PERA and the other statewide pension plans. 1. There should be no reduction in the high five year averaging period. 2. Early retirement incentives should be adopted only if they have positive or neutral long-term impact on city and pension fund finances. 3. Costs and saving should continue to be · shared equally between employers and employees except for public safety positions, for which employers should bear no more than 60percent of the cost. The adoption in 1973 of the "high five year" benefit formula for PERA has provided very adequate pension benefits for career city employees. Further shortening of the averaging period would create windfalls for some PERA members and multiply opportunities for manipulation of service and salaries to maximize pension benefits without proportional contributions to the fund. GLP-9. Tort Liability and Insurance The League supports legislation reducing the exposure of cities to civil lawsuits without unduly restricting an injured party from recovering compensation from negligent individuals. The League also supports actions ensuring the availability and affordability of insurance coverage for cities. The growth of tort litigation over the past several years has resulted in increasing liability for governmental entities, private 24 League of Minnesota Cities businesses, and individual citizens. Additionally, business practices of insurance companies have played a significant role in insurance pricing. The League supports reasonable reforms addressing both sides of the liability/insurance issue. The municipal tort liability act was enacted in 1963 to protect the public treasury, while giving citizens relief from the arbitrary, confusing, and administratively expensive prior doctrine of sovereign immunity. The act has served that purpose well in the past. However, courts frequently forget or ignore the positive benefits secured to citizens as a result of the act, which includes liability exceptions and limitations. The special vulnerability of far-flung: government operations to debilitating tort suits continues to require the existence of a tort claims act, applicable to local governments as well as the state. The League recommends the following. · Our system of clearly defining and limiting the scope of public liability should continue. The League strongly supports retention of the dollar limitations ion governmental liability. The current limits of $200,000/$600,000 seem sufficient at this time but should be reviewed' periodically to ensure that those injured are not unfairly compensated and that the limits remain constitutional. The limits should be set at an amount that allows all levels of government to economically procure coverage, and provide sufficient lead time to avoid budgetary problems. Additionally, the limits should conform to the extent possible with coverage limits available from insurers. · Liability for particular city operations, such as firefighting and park and recreation facilities, should °nly arise if there is a showing of gross misconduct or gross negligence. · The League favors eliminating joint and several liability except in limited circumstances. The fault-based system of damage awards has apparently eroded. In order to facilitate the return to a fault-based system, joint liability should be abolished in cases where defendants have not acted in concert, and a modified comparative fault system should be used to evaluate the actions of other individuals involved with the injury and assess damages only in proportion to the amount of each person's fault. At the very least, the Legislature should modify recent amendments to the comparative fault statute and eliminate joint liability for governmental and private defendants when they are less than 30 percent at fault. Recent court cases have indicated potential employer liability exposure to defamation claims arising out of providing references on past employees to prospective employers. The result is that many employers have stopped providing information on past employees except information specifically classified a~ public under the law which must be disseminated upon request. Employers which give information about the job performance of former employees should be presumed to be acting in good faith and, unless lack of good faith is shown by clear and convincing evidence, there should be no liability for making the disclosure. This provision would not protect knowingly false or deliberately misleading information, but would promote more effective hiring practices and could potentially limit the public's exposure to negligent hiring cases or less than high-quality public employees. GLP-IO. Veterans' Preference (B) A. The League supports amending the veterans' preference act to provide that a veteran must select one and only one hearing procedure rather than be able to request both 25 1994 City Policies and Priorities a veterans 'preference hearing and a grievance procedure under a collective bargaining agreement. Current statutes entitle a veteran to at least two different hearing procedures to challenge any disciplinary action. This is inefficient and may be unworkable, since the standards for court review of the decisions of veterans' preference boards and grievance arbitrators vary significantly. The Minnesota Supreme Court, has indicated that these statutes need to be amended. The law should provide for a selection of a single hearing procedure and eliminate any requirement for salary payment pending the hearing when the veteran does not request a hearing within 10 days or when an impartial hearing body determines that the dismissal was for just cause. B. The League supports legislation providing specific time lines to be followed by employers and employees in the veterans' preference discipline or dismissal process, so that an employee must provide notice of their intent to appeal within 10 days and the hearing process must be completed no later than 90 days following a proposed disciplinary or distnissal action. Currently an employee has 60 days from the date of the employer's notice of discipline or dismissal to request a hearing. If a hearing is requested, there are no time lines for holding hearings or rendering decisions. Under this system, a termination decision can, and has, taken more than a year, during which the employee receives full pay and benefits. The result is extremely costly to cities, particularly small cities, which often must hire replacement workers for this period. The League's proposal to provide a more expedited process would not infringe on the employee's righl lo a hearing, I¥,1! would ensure a more efficient and co,qt-etYective procedure. Additionally, a public employer, which has its termination or discipline decision upheld should not be responsible for paying any of the employee's costs of challenging the action and should be reimbursed for any salary paid to the employee pending the heating. GLP-11. Volnnteer Flrefighters' Pen.qions (B) The League opposes creation of any additional city volunteer firefighter pension plans which set retirement benefits based on the compensation ora class of active employees, such as the plan in Bloomington. The state has had a policy of terminating escalated city pension plans by preventing new entrants since 1980 (except for Bloomington fire relief) and by encouraging consolidation with PERA. The League initiated and supported and continues to support the state policy. GLP-12. Liquor Issues (C) The League supports repeal of the public hearing requirement for cities with liquor stores that experience losses in two of three consecutive years and supports repeal of off- sale hour restrictions based on proximity to first class cities within the same county. Liquor issues have been consolidated into a single bill in rece[it legislative sessions. The League generally supports this practice but only if each provision is adequately considered by the Legislature and the parties affected are given ample opportunity for input. The League has identified the following issues which may or should be considered by the Legislature. 1. Continuation hearings. State law currently requires that a city opemling a municipal liquor slore hold a public hearing if thc store 26 League of Minnesota Cities loses money in any two of three consecutive years. This statute, adopted prior to "truth in taxation" heating requirements, is now duplicative and wasteful and should be repealed or combined with other budget heatings. 2. Off-sale hours. Minnesota Statute 340A.504, sub& 4 limits off-sales of liquor to 10:00 p.m. generally, except that cities of the first class and cities within 15 miles of cities of the first class (within the same county) must close at 8:00 p.m. Monday through Thursday. Political boundaries make the latter portion of this statute unfair. The League supports repeal of the neighbOring city, same county, portion of this statute, and generally believes that cities should be fully authorized to establish hours of sale and be expressly authorized to establish differing license fees for establishments having different hours of operation. GLP-13. Prevniling Wage (C} The League believes that wages paid on public contracts should be consistent with wages earned by people working at similar jobs in the community. The League urges the Legislature and the Departtnent of Labor and Industry to work together to modify the prevailing wage system to make it more equitable and to help control the costs to local governments. The present administration of determining wages uses the "mode" calculation. It designates the wage earned by the greatest number of people in a job class as the prevailing wage. This calculation is flawed, and can either under estimate or over estimate representative wages in a communitY. A "weighted average~ of the wages Paid for the job class during the year is a more accurate reflection of wages paid. Requiring prevailing wages, calculated under the existing method, often overpays for public projects. This results in more costly public projects, higher local taxes or limits on other city servic4, s, and limits the size of projects or makes them too costly to do. Current administration of the prevailing wage system imports wages from neighboring counties, resulting in metro-area wages being paid across the state. If a particular job class does not have a sample wage to determine subsequent wages for that job class, the current system may force the local government to use the wage rates paid for the closest area wage for the category-often the higher wage rates which are paid in the metro The League commends the analysis of these problems, and the recommendations for modifications and corrections to the prevailing wage system which was prepared by the Department of Administration (April 1991). GLP-14. Recovery of State Program Administration Costs (C) The League supports removing limitations on the ability of local governments to charge fees or otherwise raise revenues to pay for state programs. Additionally, the Legislature should adopt statewide processes which further local administration of state programs. All levels of government are finding it difficult to finance governmental programs and law enforcement activities. The League supports continuing efforts to internalize program costs and to provide financing for law enforcement activities through forfeiture statutes and other means. Specifically, the prohibition on collecting local handgun permit fees should be repealed; license renewals and/or motor vehicle registrations should be used as a means of collecting unPaid fines, penalties, or other governmental fees; and forfeiture assets should be left as a resource primarily for local enforcement activities. 1994 City Policies and Priorities 2ri LAND USE, ENERGY, ENVIRONMENT, AND TRANSPORTATION LUEET-1. Annexation (A) A. The League supports legislation restricting further urban growth outside city boundaries and facilitating the annexation of urban land to cities. Public policies which encourage substantial development in non-urban areas and which extend public services beyond existing jurisdictions and service areas are wasteful and counter-productive. Additionally, shoreland and prime agricultural land are major natural and economic resources and the state should include as a major objective their preservation and wise use. Particular attention should be given to the issue of development and the delivery of governmental services to urbanizing fringe areas. In the metropolitan area, the Legislature should not modify the existing framework for restricting or guiding development absent careful study and input from metropolitan cities and their associations. State law should continue to encourage the preservation of shoreland and prime agricultural land and discourage the development of such land outside designated growth areas to be served by a city. The League recommends the following. State statutes regulating annexation should make it easier for cities to annex developed or developing land within unincorporated areas which the annexing city has designated as a growth area. · The Legislature should clarify 1992 legislation which allows property owners to initiate an annexation by petition to specifically allow these annexations notwithstanding orderly annexation agreements which might contradict the petition. Cities should be given the authority to extend theft zoning ordinance and subdivision controls up to two miles outside the city's boundaries regardless of the existence of county or township controls, in order to ensure conformance with city facilities and services. B. The League also supports legislation restricting the ability of individual property owners to petition the Municipal Board to detach their land frotn one city and to annex it to an adjoining city. In 1985 the state's annexation statutes were amended to allow an owner of land to petition the Municipal Board for concurrent detachment and annexation. Prior to 1985, only the affected cities could begin the process. Since the amendment, several instances have arisen where owners have petitioned the board because they were dissatisfied with land use or development assistance decisions made by the host city. The Legislature should either repeal the property owner petition provision or provide the affected cities~a right to veto the petition. At the very least, the Legislature should provide a list of factors for the Municipal Board to analyze when considering requests for concurrent detachment and annexation. LUEET- 2. Intergovernmental and Jurisdictional Governance (A) Actions by both the state and federal governments are increasing the fiscal pressure and jurisdictional reorganization of county and 28 League of Minnesota Cities state roads. Issues of jurisdiction and financial responsibility need increased attention. The League supports improvements to the equity and efficiency of intergovernmental negotiations between cities and other governmental units. Efforts resolve issues of resolving jurisdictional issues and turnbacks should emphasize imprOVing equal and balanced mechanisms for these processes. Two specific issues need to be considered. 1. Dispute resolution board Cities acknowledge that the overlapping jurisdiction of county state aid highways within cities needs a more formal process for resolution. Local governments should negotiate on proposed design and construction issues during the planning phases of ' development or redevelopment of these roads. Where such negotiation does not resolve all issues, either the city or the county may convene a dispute resolution board. Its membership would include the following members of the affected county and city -- one city councilmember or mayor, one county commissioner, the city engineer, and:the county engineer. The four members of the board should jointly select a frith member of the board. Likely sources for this member are: the state office of dispute resolution, local dispute resolution offices, the Center for Transportation Studies, the Department of Transportation, or the Institute of Traffic Engineering. If the four members cannot agree on a frith member within two months of the creation of the negotiating board, an administrative law judge should appoint the final member. COsts of the process of resolution should be shared equally between the city and the county. Negotiation through this board should be limited'to one year. Unresolved discussions could be appealed to an administrative law judge. 2. Turnbacks Cities support a process of planned and mutually agreeable jurisdictional changes of city, county, and state roads. It is important to acknowledge that, rather than actually saving money, turnbacks shift the cost of road maintenance and repair from a larger group of taxpayers to a smaller group. Also, the increased cost for cities to assume responsibility for general maintenance and life-cycle treatment for a substantial number of additional miles of road greatly exceeds the current financial capacities of cities. The Legislature should make changes that cities are accorded the same notification and hearing process for the turnback of county highways provided to townships. Counties should hold a public hearing and hear comment within the city where they propose to revoke their authority for a highway. As with the process for townships, counties should: a) complete repairs and improvements that are necessary to meet their own highway standards before turning the road back to the city, and b) maintain the road for a period of two years from the revocation date. The League also recommends the following changes to help facilitate individual tumbacks: Rules should be changed to allow counties to upgrade county state aid highways using county state aid highway funds prior to turnbaek when cities concur and without the penalty which is currently imposed; and The League supports allowing cities to participate in the decisions which determine whether a turnback road will be designated as a state-aid road. If the city chooses to designate the road as a state-aid road, this designation should not affect the standard designation process, so that developing cities will be able to continue to designate a percentage of new road growth as part of the state-aid system. 1994 City Policies and Priorities 29 LUEET-3. Solid and Hazardous Waste Management (A) The League supports creation o fa cleanup program for closed municipal solid waste landfills which is separate from the state Superfund program and supports state programs designed to minimize or eliminate the need for landfilling solid and hazardous waste. The problem of regulating, controlling, and disposing of solid and hazardous waste will continue to be a major environmental issue both nationally and in Minnesota. Major state legislation addressing this issue has been enacted annually since 1980. These acts responded to the concerns and issues raised by the League, other local governments, and citizens. The existing waste management and control system for handling and disposing of hazardous materials centralizes responsibility at the state level, but requires the cooperation and support of all levels of government. The system established for solid waste is more diffuse, relying on cities to control and regulate collection, counties to regulate or operate existing resource recovery or disposal facilities, and the state to coordinate responsibilities and plan for future disposal needs. Both systems should foster and encourage abatement, recycling, and resource recovery for as much of the waste stream as possible and then to assure environmentally sound disposal for the remaining waste. The system appears to be working, and therefore the League does not perceive a need for major changes to existing legislation at the present time. But any future legislation that may be considered should enhance and not diminish the emphasis on these concerns. The League supports efforts aimed at avoiding or reducing the creation of solid and hazardous waste. These efforts should include disincentives for creating hard to dispose of items and notifying consumers of the ease or difficulty of disposing of materials prior to purchase. The League supports efforts at the state and federal levels to institute financial incentives to avoid single-use packaging materials. The state should not preempt local regulatory authority in the absence of an effective, statewide regulatory framework or program which is at least as strong as regulations already adopted by cities. Further, financial or other incentives should be used to encourage environmentally acceptable product generation and handling. The League supports the prohibition of disposal of unprocessed solid waste in landfills, as cost-efficient and environmentally safe alternatives are developed and funding is provided to cities to implement their responsibilities. Ash from waste to energy facilities should continue to be regulated as a special waste. Funding for recycling, reduction, and abatement efforts. The League supports alternatives to general taxes as sources of financing conservation efforts. These alternatives can include specific taxes, additional fees on landfill or disposal facility users, and state or county grants and loans. Financial assistance programs need to be regularly reviewed and continued ff necessary to effectuate waste reduction. Changes in financing should be implemented in a manner which avoids budgetary disruption. The Legislature should continue to fund educational and operational pilot program efforts on the subject of solid and ha?ardous waste disposal, including alternatives for the disposal of household hazardous .waste, such as those promoted by the household hazardous waste reduction project. The League also supports legislation requiring that the six percent 30 League of Minnesota Cities garbage sales tax (SCORE tax) be distributed directly to the local unit of government that actually operates the recycling program within that jurisdiction. Siting process. The siting of solid waste facilities has become extremely difficult. The Legislature should continue to consider siting issues and provide additional i incentives or mechanisms to encourage siting of necessary facilities. Clean-up of landfills and other hazardous substance locations. The clean-up and decontamination of existing hazardous waste sites, including closed municipal landfills and dumps, should continue before there is further damage to public health and the environment. The League supports the continuation of the state Superfund program, including its liability provisions, for most sites, but supports the creation of a separate landfill clean-up program financed out of a tax or fee on toxic materials. Regardless of the clean- up program established, local governments should be protected from extreme Clean-up costs, or costs which do not directly relate to their contribution to the problem. Management of solid waste collection and disposal. Cities should retain their existing authority to organize collection and regulate solid waste facilities and should not be required by statute to compensate parties for changes in regulations nor have their local authority to regulate land uses unil:~terally overridden by other leVels of government. LUEET-4. Transportation Systems (A) The League supports extending the state sales tax to gasoline and other fuels to generate adequate revenue to fund future transportation needs. State trunk highways, county state aid roads, and municipal state aid streets should receive 55 percent of these revenues and 45 percent should be available to fund metropolitan and Greater Minnesota transit systems. Cities understand that an efficient transportation system is a vital element in planning for fiscal, economic, and social development at state, regional, and local levels. The League urges the state to consider using revenue sources which have adequate growth potential to meet the increasing needs of all transportation systems, including the mobility needs of our citizens, efficient movement of goods, improving accessibility and efficiency of current transit programs, reducing automobile congestion, and overall energy and environmental concerns. The League urges the Legislature and the governor to acknowledge the immediate needs of transportation and to create a Mobility Trust Fund to distribute sales tax revenues from the sale of gasoline. The expected $180 million of new sales tax revenues could fund approximately $100 million of future road and highway needs through a Surface Transportation Fund, and $80 million for both existing and new metro and rural transit systems through a Transit Assistance Fund. The current general fund appropriation of $40 million for transit programs should be made available for other transportation and transit- related spending. Because these would be new sales tax revenues, the-League would not oppose the full 6.5 percent sales tax being directed to the Mobility Trust Fund, without distribution of two cents to the Local Government Trust Fund. Revenues from the sales tax would fulfill future transportation needs in lieu of gas tax increases for roads and additional general fund appropriations for transit. In addition, the League supports authority for special local tax authority to be used to fund enhanced or specialized transit services which 31 I 1994 City Policies and Priorities are locally determined to be necessary. Imposition of local taxes should not, however, affect the overall state responsibility of funding for these transit services. If the sales tax on gasoline is found to be unconstitutional, the League urges the Legislature to resolve the constitutional use of gas tax revenues for expanded uses. Until this is resolved, the League supports amending the statutory definition of road or highway, to include other transportation modes within "transportation corridors." The League would then support a gas tax increase adequate to meet the current needs of these transportation modes. Under this funding option, mass transit projects within transportation corridors would be eligible for gas tax revenues if the projects helped to achieve the state's overall transportation goals, maximize Intermodal Surface Transportation Efficiency Act CISTEA) funding, and reduce pollution to meet the requirements of the Clean Air Act. Eligible transit expenditures would include property, vehicles, and equipment for public bus and rail systems, and their related facilities. LUEET-5. Transportation Utility Fee (A) The League urges the Legislature to adopt League-sponsored legislation to authorize cities to create, at their option, a transportation utility. Such authority would acknowledge: the effects of limited local revenues and cuts to the state aid revenues; the benefit to all taxpayers of a properly maintained local transportation system; and the severe limitations of existing special assessment authority. A transportation ntility, comparable to the statutory authority for cities to operate storm sewer utilities, would provide a stable, long-term, dedicated funding source for reconstruction and maintenance of city transportation facilities. Current transportation funding options available to cities are inadequate and the current special assessment law, Chapter 429 (Local Improvements, Special Assessments) does not meet cities' financing needs because of the benefit requirement. The law requires a minimum of 20 percent of such a project to be specially assessed against affected properties. In practice, however, proof of increased property value to this extent--benefit--can rarely be proven for regular repair or replacement of existing transportation infrastructure. Alternatives to financing through the use of Chapter 429 authority are nearly nonexistent. The Legislature has given cities the authority to operate utilities for waterworks, sanitary sewers, and stormsewers. The stormsewer authority (1983), in particular, set the precedent for a process of charging a fee on a utility bill for a city service or infrastructure which is of value to the entire city without metering and without proof of property value increases (benefit). A transportation utility would use technical, well-founded measurements, based on traffic generated. It would equitably distribute the costs of providing local transportation services, including properties which are exempt from the property tax. Authority for cities to operate a transportation utility would reduce the need for cities to incur the additional costs of debt in order to finance major reconstruction and maintenance projects. It would also limit the frequency of large special assessment charges on individual property owners. Finally, authority for this ntility would be enabling only. Cities would need to individually weigh the benefits of such a tool for their long-term maintenance and 32 League of Minnesota Cities reconstruction transportation needs and have their city councils approve the use of the utility. LUEET-6. Bridge Fundin~ (B) The League urges the state to acknowledge the importance 'of lacal bridges to the statewide transportation network and the overdue need for fanding bridge repair and replacement. A funding program should be continued at an annual level of at least $30 million in order to provide the necessary funds for cities; towns, and counties to replace and repair local bridges. Additional bonding authoritY, general fund appropriation, and/or tax revenues should be made available for new bridge construction across the state. LUEET-7. M, micipal State Aid System (B) A. In order to more adequately represent the current eligible miles of city streets, :the League supports raising the municipal state aid system (MSAS) limit to 3,000 miles. This is an administrative change only and. will not affect the actual distribution of MSA funding. Existing law limits the system to 2,500 miles and total mileage currently in the system is approximately 2,300. This mileage iincrease for the system is necessary to accommodate the mileage needs of growing cities which reach the 5,000 population level and larger cities with growing street systems so that these cities may also receive adequate municipal state aid. B. The population factor of the municipal state aid system should be changed to reflect annual population updates based on estimates from the state demographer or Metropolitan Council, rather than federal or special census counts. C. In spite oft he consolidation of the metropolitan state construction districts'$ and 9, the League supports legislation which continues the previous metropolitan membership on MnDOT committees to ensure adequate statewide representation. By law the MSA Screening Committee consists of one member from each highway district and from each first class city. The unintended effect of combining the metropolitan districts reduces metropolitan representation on this body. LUEET-8. ltnilroad Right-of-Way Preservation (B) The League urges the Legislature to acknowledge the importance of abandoned railroad fights-of-way, and to work to preserve future abandonments for public use. Over 50 percent of Minnesota's railroad rights-of-way (5,000 miles) have been abandoned in the last 60 years and an additional 1,000 miles are projected to be abandoned in the next decade. These rights- of-way have great public value, for transportation, communication, recreation, and environmental purposes, and the federal Intermodal Surface Transportation Efficiency Act (ISTEA) program strongly supports efforts to reclaim and reuse abandoned railroad rights-of-way. Bicycle or hiking trails, snowmobile routes, light rail lines, utility corridors, transmission corridors, and pipeline corridors are just a few examples of important future uses of railroad rights-of- way. Thc public cost to acquire these rights-of-way increases substantially once rights-of-way have been abandoned or sold off in small parcels. Because future abandonments are unpredictable, the time for public acquisition can be relatively short, and numerous governments may be involved, the state needs to become involved to ensure preservation of 33 1994 City Policies and Priorities these corridors until such time as the future public use can be determined. LUEET-9. Transportation Services Fund lB) The League encourages further clarification and separation of transportation-related spending of the highway user distribution fund and those non-highway or non-transit purposes which should be funded frotn the transpo~ation services fund. Funding for local and state roads, for facilities, operations, and maintenance should be clearly appropriated from the highway user distribution fund. The League opposes diversion of these funds for other state programs (such as the Department of Public Safety, Tourism, the Safety Council, river parkways, etc.) which do not directly benefit the transportation or transit systems in the state. These operations should be funded directly through the state's general fund. The League supports the establishment of a transportation services fund by the 1994 Legislature as a positive first step toward this policy. LUEET-10. Wastewater Treatment The League supports continued state and federal assistance, and alternative programs, which provide financing for wastewater treatment construction projects. Clean water is vitally important to the citizens of this country and particularly to residents and visitors of Minnesota. Minnesota's cities remain committed to improving water quality. Unfortunately, the costs involved in providing cleaner water are staggering. Because of the incredible cost, it is economically impractical to immediately eliminate wastewater pollution. Therefore, all levels of government must take a reasonably balanced approach to solving the wastewater pollution problem. The ability of cities to comply with any clean water program is contingent upon the availability of adequate funds for treatment facilities. Since 1978. federal grant funding for the wastewater treatment construction grant program has been rapidly phased out. The same budget constraints facing the federal government exist at the state and local level but to a greater degree due to limited revenue sources. The League supported creation of both the revolving loan fund and the state independent grants program and continues to support state financial assistance which is based on the economic ability of each local government to finance its wastewater treatment infrastructure. The programs should be streamlined to minimize delays caused by state agency reviews of economic and engineering matters. Funding priorities should be established based on the environmental sensitivity of the receiving waters and the quality of the effluent discharged from the facility. The League opposes efforts by either the state or federal governments to institute enforcement actions or impose increased fees or charges against communities for failure to meet effluent standards while at the same time assigning these communities a Iow priority on the needs list for state and federal funding. The League supports recent Pollution Control Agency (PCA) efforts to have agency staff available to communities as resources for operator assistance, evaluation of treatment needs, educational or liaison efforts, and rate-setting assistance. The Leagueparticularly supports the use of neighboring city staff as additional advisors for communities. The League requests that the Legislature provide additional staff and 34 League of Minnesota Cities resources to the agency to continue and expand the community assistance prOgram. Financial assistance programs should not penalize communities that have adjusted their local utility rate system or reserve funds to meet facility financing needs. · The League supports restricting eligibility for on-site system financing to areas which are not readily able to connect to eXisting or programmed city sewage facilities. · The League opposes direct or indirect restrictions on construction of new city facilities if these restrictions are inconsistent with other state or regional development controls. LUEET-11. Water Conservation and Preservntion (B) The League supports state water conservation and preservation programs that maintain a significant role for cities and provide adequate financial assistance and flexibility. In order to safeguard the public health and the environment it is necessary to conserve and preserve our water resources. Many watershed districts, counties, cities, and towns have done a good job of dealing with surface and groundwater management issues i and have the authority and ability to continue to do so in a cost-effective manner. These existing mechan, isms should continue to be used to the greatest extent possible to address surface and groundwater management problems, instead of establishing a new system or creating new organizations. The League supports, as a basic principle, that no one has the right to pollute either ground or surface water resources. A reasonable relationship of economic and social costs and benefits should be a precondition toward achieving a goal of non-degradation of treatment resulting in clean water. The ability of cities to meet goals must be recognized as contingent upon the availability of adequate funding, including state assistance. These principles should apply to both the protection of our drinking water supplies and the operation of municipal services. The League supports the following groundwater and surface water protection initiatives. Continuation of the state's safe drinking water act compliance program which undertakes federally mandated tests on behalf of cities. However, re-examination of the water connection fee imposed by the Department of Health on connections to public water supplies should be undertaken. The fee should be modified to eliminate the inequity in the current $5.21 per year fee being collected from community supplies but not from non community systems. Additionally, measures to ensure that testing is accomplished in a cost-effective manner should be adopted, including the use of private sector laboratories. Local units of government should retain the basic responsibility for surface water management, because they are closest to the problem. Efforts to minimize duplication in regulatory programs should be continued. The state's new wetland conservation program should continue to be evaluated and amendments to improve the act should be required to be introduced in the 1995 legislative session, especially amendments to provisions of the wetland rules that conflict with existing state storm water management and water quality programs. The League supports efforts to control erosion and sediment runoff not only from urban sources but from non- urban sources. · The League supports a full legislative review of all water-related permit fees and 3~ 1994 City Policies and Priorities opposes the imposition of these fees on local units of government to the extent that the actual costs to the state cannot be specifically justified and only serve as an alternative means for the state to raise revenue. If fees are determined to be properly imposed on governmental units, the fees should be based solely on the cost of actually providing governmental services to the political subdivision, and private sector alternatives should be made available to ensure minimal costs to local taxpayers. LUEET-12. Wetlands Conservation (B) The League, along with many other governmental associations, supported passage of the 1991 wetlands conservation act. Experience gained by ad~ninistration of the interim program and participation in the rule-writing for the permanent program indicates a need for additional legislative action. Specifically, the League supports the following legislative initiatives. Remove the $75 limitation on replacement plan reviews. Since all proposals to alter, drain, or fill a wetland involve a substantial expenditure of local staff time, including, but not limited to, professional engineers or hydrologists, any limitation on cost recovery less than actual expenses means that the general taxpayer is subsidizing the proponent of an activity which, by definition is potentially adverse to the environment. Initiate detailed review of costs/benefits of expanding the scope of protected wetlands to include Types 1, 2, and 6 and evaluate alternative mitigation methods to compensate for any direct loss from impacts to Type 1, 2, and 6 wetlands. Amend the governmental oversight process so landowners can clearly understand which government unit needs to review a proposal,. and refine the system to ensure expedited reviews of proposals consistent with the environmental goals of the program. Provide for state defense and indemnification of local governments administering state laws for any "taking" claims which property owners might allege. Make wetland replacement requirements equal between urban and non-urban land at a I:I ratio. LUEET-13. Zoning, Subdivision, and Planning Statutes (B) The League supports the recodification of the existing planning enabling statutes but opposes changes that wouM restrict cities' current substantive and procedural flexibility to address unique circumstances. Minnesota's zoning, planning, and subdivision statutes and regulations are essential to promoting economic development, preserving environmental resources, and ensuring the efficient delivery of public services. The governor's advisory council on state-local relations conducted a thorough review of the state's planning and zoning laws. The league participated in this study. A subcommittee of local elected officials was formed to review the recommendations developed by a technical committee composed of planning officials from townships, cities, counties, regional development commissions, and the state. Those recommendations have been collected in a report on land use legislation, and draft legislation has been prepared, reviewed, and modified by cities throughout Minnesota. The League supports passage of the legislation as currently proposed. The 1993 Legislature preempted local authority to adopt setback requirements for manufactured homes in a manufactured home 36 League of Minnesota Cities park if the ordinance would have the effect of prohibiting replacing a home in a park with a home manufactured in conformance with state standards. This preemption is scheduled to lapse August !, 1994. The League urges the Legislature to allow thc preemption tO lapse and to allow local governments to continue to adopt and enforce reasonable public safety regulations. If the state prex:ludes local regulation, it should recognize and assume responsibility for potential liability for personal injury and property damage! which arises as a result of the state action. LUEET-14. Energy Conservation (C) The League supports legislation proPiding incentives for energy conservation ~ both the public and private sectors. Overall energy conservation strategies involving the public, private, commercial, and industrial sectors are being developed based on the rationale that conservation efforts achieve the greatest energy savings at the lowest cost. Many of these efforts are receiving valuable assistance from tile state. The League believes that a city's individual energy conservation strategy can be accomplished if the Legislature permits or establishes some of the following measures. The League recommends support' of the use of bonding and special levies by loca governments for implementation Of energy conservation measures, includingI building energy audits. This authority would supplement the current municipal energy loan program. The Legislature should also continue to encourage private seCtOr conservation through tax credits and other incentives and should explore the possibility of expanding incentives for earth-sheltered, solar, super-insulated, and underground development. The League supports efforts to promote statewide applications of district heating and cooling technology including: providing additional funds or the ability to special levy for conducting dislricl healing and cooling feasibility studies at the community level; ensuring consideration of district heating and cooling potential in the power plant siting process; and continuing use of the state district heating bond program for renovation of existing district heating and cooling systems. Rising energy costs will continue to place a burden on the economic vitality of communities in Minnesota. The League recommends: Continuation of the fuel assistance program for low-income households, with expanded services to train recipients in energy conservation practices and with a requirement of recipient participation in weatherization programs if the recipient is the owner; Support for weatherization programs operated thwugh cities, counties, and community action program agencies; and Continued support for the Minnesota Housing and Finance Agency's loan and grant program for home weatherization. · Local governments are in the best position to assess local needs and regulate energy consumpti6n within their communities. The League recommends giving any municipality the option to adopt and enforce standardized provisions or appendices regarding energy conservations that are more stringent than the state building code. LUEET-I5. Environmental Trust Fund (C) The voters have approved a constitutional amendment for the creation of an 1994 City Policies and Priorities 37 environmental trust fund, and the Legislature should act promptly to include as eligible programs wastewater treatment facilities, Superfund cleanup actions, and solid waste disposal facilities, except the siting of new incinerators. The 1988 Legislature concluded that all Minnesotans share the responsibility to ensure wise stewardship of the state's environment and natural resources for the benefit of current citizens and future generations, and that the proper management of the state's environment and natural resources requires foresight, planning, and long-term activities that allow the state to preserve its high quality environment and provide for wise use of its natural resources. In order to provide a long-term, consistent, and stable source of funding, the Legislature asked Minnesota's citizens to approve the creation of a constitutionally dedicated environment and natural resources trust fund financed by one-half of the state lottery (with voter approval) and other state appropriations. The ballot indicated that the environmental trust fund "will be used for air, water, land, fish, wildlife, and other natural resources." The voters approved the measure overwhelmingly. Although the fund is constitutionally created, the eligibility of programs and projects for funding is set by statute. Current law provides that the following programs or projects are eligible for financing from the trust fund: · RIM (Reinvest in Minnesota),'a program encouraging the use of marginal agricultural land as wildlife habitat; · Research projects; · Data collection; · Public education programs; · Capital projects preserving or protecting unique resources; and · Activities that preserve or enhance wildlife~ fish, and other natural resources that otherwise may be substantially impaired or destroyed in any area of the state. Projects or programs specifically excluded from eligibility include: · Superfund cleanup actions; · Wastewater treatment projects; and · Solid waste disposal facilities (incinerators, landfills, etc.) The legislation does provide that if the principal of the trust fund reaches or exceeds $200 million, up to five percent of the fund ($10 million) may be used to provide cities with below market rate interest loans for water system improvements. Every one of the environmental protection programs identified as ineligible to receive trust funds have estimated needs of tens and hundreds of millions of dollars. The need to allocate governmental resources to ensure adequate and clean water for drinking, recreation, and commercial use should be one of Minnesota's highest priorities. The efficient management of solid waste is also an immediate and demonstrated need, yet these programs are ineligible for trust fund financing. A trust fund may indeed be needed, but the Legislature should act to ensure that an environment and natural resources trust fund not ignore current serious and expensive environmental problems. A balance between short- and long-term environment and natural resources needs should and can be established. The state should adequately finance current programs designed to provide this and future generations with a quality environment and abundant natural resources, and increasing the types of programs eligible for funding from the trust fund is one way for the state to meet its obligations. 38 League of Minnesota Cities REVENUE SOURCES RS-1. State Aid to Cities (A) Slate aid and property tax relief programs for cities were originally established in conjunction with the introduction of the state sales tax to reduce the reliance on the property tax. These programs have allowed Cities to provide an adequate level of services to Minnesotans, regardless of local prOperty wealth or service overburden factors. Certainty and stability in the state aid system remain a major goal for city officials. However, in three of the past four years, state aid originally certified to cities during their budget process has been retroactively cut. When this occurs, city officials have few options but to reduce essential city services and delay necessary maintenance programs. To ensure certainty and stability, the League recommends the following policy guidelines if changes are made to the state aid system: A. Local government aid (LGA) should remain an essential component of the property tax system. The program Should annually grow along with the growth in local government trust fund (LGTI9 revenues. LGA is an important source of non-property tax revenue for cities. Annual growth in the appropriation for LGA is necessary to prevent increased or excessive city reliance on the property tax. The League continues, to support its 1993 LGA formula proposal and, guided by the principles of that formula, will support formula changes that will improve the stability or the integrity of the program. B. The League opposes the conversion of city homestead and agricultural credit aid (HACA) or LGA to school aid. Converting city HACA or LGA to school aid could force cities to dramatically increase their property taxes in order to maintain sufficient operating revenues. In addition, due to constant pressure to increase the resources available for schools, there is no assurance that conversion of city HACA or LGA to school aid would result in permanent reductions in school levies or have a neutral impact on the taxes paid by local taxpayers. C. The League supports restoring the HACA growth factor for cities. The 1993 Legislature repealed this provision for cities, schools, townships, and special taxing authorities. However, counties continue to receive additional HACA under this provision. The HACA growth factor assures that the property tax relief provided by the state through the classification system is paid by the state and not provided by shifting tax burdens to other types of property. RS-2. Local Government Trust Fund (A) The 1991 Legislature established the local government trust fund (LGTF) to create a dedicated and stable source of revenue for necessary state property tax relief programs. However, since its inception, LGTF revenues have been the target of budget balancing efforts of both the Governor and the Legislature. With uncertainty surrounding the 1994-95 biennium budget, the LGTF is beginning to resemble the unstable and undesirable system it was designed to replace. The League recommends the following policy guidelines if changes are made to the local government trust fund: A. The League continues to support the local government trust fund (LGTI9. However, this support is contingent on the 1994 City Policies and Priorities 39 stability and integrity of the fund. Cities continue to support the concept of the LGTF which includes an irrevocable dedication of a portion of the sales tax and motor vehicle excise tax to a defined and stable set of property tax relief programs. If dedication cannot be assured under the current system, the League will pursue modifications to the structure and composition of the fund or a constitutional dedication of the trust fund revenues to property tax relief programs, or both. B. To prevent rapid increases in local property taxes, city aid from the local government trust fund (LGTF) should adjust atmually at the same rate as sales tax and motor vehicle excise tax (MVEJ) revenues. The LGTF was established to provide a secure source of funding state aid and property tax relief programs. These programs are an important revenue source for most cities. Without growth in these programs, property taxes would be used to fund all necessary budgetary increases. C. The League supports modification to the local government trust fund (LGTF) provisions governing surpluses and shortfalls in the fun& all programs funded by the trust fund should be adjusted in a direct proportion to the surplus or shortfall. Currently, surpluses are distributed to local governmen! aid (LGA), the county community social services act (CSSA), and county criminal justice aid. Shortfalls in the LGTF are balanced by reducing nearly all programs funded by the LGTF, including homestead and agricultural credit aid (HACA). The integrity of the LGTF would be enhanced, and the volatility of any particular program would be reduced if all programs were adjusted in a similar manner. D. The League opposes changes to the property tax classification/HACA system that would cause significant shifting of property. tax burdens from one class to others. A portion of the property tax relief provided to farms by the 1993 Legislature was accomplished by shifting county and school taxes to city taxpayers. This shifting causes local property tax burdens for certain properties to increase due to the actions of the Legislature. However, local government officials are held responsible by their taxpayers. RS-3. Service Duplication Taxation Exclusion (A) The League encourages the Legislature to adopt League supported legislation which would enable city property taxpayers to become exempt from county levies for services which are either not provided to city residents or which duplicate services provided by the city. In many cities, residents are paying the costs of county provided services such as police protection, which primarily benefit county residents outside the city. In other cases, city residents may receive benefits from the county spending, but the services duplicate services which city governments are already providing. In order to more fairly allocate the cost of services and to eliminate duplication, city taxpayers and city governments should be given authority t6 petition to be exempt from county taxes or fees for services that duplicate city service or for services that are not provided by the county within the city limits. Currently, the city taxpayers in some cities are not required to contribute to the costs of a county library system if they are already paying for a city library system. Legislation should be passed to allow this arrangement to be extended to other services. During the 1994 session, the Legislature should study this proposal and hold hearings to allow testimony 40 League of Minnesota Cities to adequately assess the extent of the issue and the need for realignment of taxation and service provision. RS-4. Property Tax Reform (B) The League of Minnesota Cities will support property tax reforms that will enhance the understandability and fairness of the property tax system without compromising th~ ability of cities to provide services to citizens. The property tax is the only major tax available to f'mance city operations. Any reforms that erode this tax source should also provide alternative revenue sources that will both ensure stability for local taxpayers as well as equity in the levels of service provided to all Minnesotans. RS-5. State Upnliotment Authority The League supports the basic structure of the unallotment authority given to the Governor in 1993. The League encourages the Legislative Commission on Planning and Fiscal Policy to recommend similar~provisions for the future. The unallotment authority would allOw the Governor to reduce state spending across the board. This preserves the relative spending priorities established by the Legislature and minimizes the potential impact on any given program. The unallotment authority should only pe~rmit spending reductions to COver immediate cash flow needs. ' Any reserve above the necessary cash flow should be available and drawn down to cover budgetary commitments previously approved by the Governor and the Legislature. RS-6. Property Tax Administration A. Cities should receive o share of revenues from penalties and interest collected on delinquent property taxes. Under existing law, one-half of penalty and interest payments on delinquent property taxes are distributed to counties and one-half to school districts. This policy doesn't accurately distribute the penalties and interest which accrue on taxes that are levied by cities. Because the Legislature has not been inclined to correct this inequity, the League proposes that a compromise distribution be instituted -- allocation of one-half of all penalties and interest on property taxes to school districts, and the other half to be equally divided between cities and counties. This arrangement will not result in any net cost to the state. When property taxes are delinquent, cities-- just like counties and school districts--lose expected revenue, and the current value of tax revenues. Dehyed tax payments can cause a city to reduce services or spend down reserves as they wait for late payment of property taxes. Counties have always received such revenues without deductions from levy limits or from state aid payments; it is treated as "other income." Cities should receive their appwpriate share of penalties and interest on their delinquent property taxes as an unlimited revenue source. Cities should.also continue to receive the penalties and interest which accrue to their special assessments. B. Counties shouM distt~ute property tax and other city revenues as soon as practicable. To help encourage prompt distribution, cities should receive market interest on proper~y tax and other city revenues held by the counties from the property tax settlement date until they are distributed. 1994 City Policies and Priorities 41 In 1993, counties are allowed to hold payments made on or before May 15th until July 6. Although cities may petition to receive up to 70 percent of these tax revenues by June 21, this still allows counties to accrue interest on city tax receipts for over a month. With the October 15 payment, the counties can hold the funds until November 30, there is no opportunity for earlier payment to cities. These delays benefit the counties and result in lost cash flow benefit for cities. C. The Legislature shouM repeal authority for counties to assess a separate charge to administer special assessments. The 1993 Legislature has given new authority to counties to impose unlimited charges to administer special assessments. This new fee brings into question what county functions are paid for by a county's general fund levy, including the general administration of all such taxes and fees. This new fee results in higher taxes for city residents, who are also county residents and pay county taxes. This authority allows counties to impose unregulated and unnecessary fees for duties which should be included in the overall costs of county government. This new authority is also contrary to the current efforts of cities to become more cost efficient. There is no opportunity for cities to chose to administer special assessments in the most competitively economical manner (eg. duties performed by the city, a private contract, etc.). RS-7. City Fund Balances (B) The Legislature shouM not attempt to control or restrict city fund balances. These funds are necessary to maintain the fiscal stability of city governments, provide adequate cash flow, allow purchases of capital goods and infrastructure, attd to maintain favorable bond ratings. There are many financially sound reasons for cities to have adequate cash balances, including the following. The funds that a city has on January 1 must finance their expenditures for the first six months of the year. A city's primary sources of revenue, property taxes and state-shared revenues, are not received until June and July -- six to seven months into the city fiscal year. Just as the state has asserted its need to maintain an adequate cash reserve account, a city must have a fund balance for its operating expenditures to avoid interfund or commercial borrowing. However, unlike the state government, cities do not receive monthly revenues from numerous sources (such as sales taxes, personal and corporate income taxes, and various fees and charges to other governments). The alternative is costly borrowing, which is not in the interest of local taxpayers or the state. · Some cities also use their fund balance for major capital purchases or infrastructure. By gradually accumulating revenue over a period of years, a city can save its taxpayers the expense of issuing debt and incurring a large expense in one year. Cities explain this process of "saving" for major purchases, such as fire equipment, to their taxpayers and the state when cities "designate" their fund balance for such a purpose. · Cities need to maintain some fund balance to meet emergency or unanticipated expenditures created by situations such as natural disasters, lawsuits, and premature breakdown of vital equipment. Cities are not allowed other revenue raising authority to address these issues during their budget year. Bond rating fu'ms require proof of financial liquidity and a demonstrated ability to service debt in order to receive a 42 League of Minnesota Cities favorable bond rating. Adequate city fund balances are required for preferential bond ratings. Additional interest costs, and higher taxpayer burdens, result when cities without adequate fund balances receive poor bond ratings. The better the bond rating of a city, the lower the interest costs of borrowing are to the taxpayer.. RS-8. City Financial Reporting Requirements 0g) The League supports modernization and an increased level of comparability of financial data that cities report to state agencies. The League will continue to work with the .financial reporting and accounting Study (FINREP), the Intergovernmental Information Systems Advisory Council (IISAC), and the Legislative Commission on Planning and Fiscal Policy to accomplish these efforts. The Legislature should, however, fund the study and implementation of changes through the general fund, rather than the Local Government Trust FUnd which is to be dedicated to property ;tax relief. Local accounting practices and preferences should not be required t° change as a result of the study, nor should iocal costs increase. Finally, requirements for reporting additional information should be carefully weighed to determine the Validity of the state's need for local government data. Minnesota has one of the most modem and rigorous systems of municipal finance oversight in the nation. The Office of the State Auditor currently receives and reviews annual financial reports from all cities. Cities over 2,500 are required to have annual audits and the Auditor has authority to audit any city. Cities also report f'mancial data to the Department of Revenue, Pollution Control Agency (PCA), Department of Trade and Economic Development (DTED), and other state agencies. The private accounting field has proven to he fully competent to conduct city audits, and are likely to he more economical than contracting with a public agency. Therefore, the League is opposed to giving the Office of the State Auditor the authority to audit cities or their instrumentalities. For all audits, local governments should be allowed to take proposals and use a private auditor rather than the State Auditor, if the government chooses. In addition, cities with populations under 2,500 should continue to be exempt from the expense of an annual audit. RS-9. Cooperation, Collaboration, and Consolidation (B) The League supports the extensive efforts which have been made by cities across the state to provide services through cooperative agreements, collaboration and, in some cases, concolidated progrums or governments. We support the creation of the Board of Government Innovation and Cooperation, and the opportunities it provides to help stimulate cooperative efforts and to eliminate mandates. Additional funding for grant programs, however, should not be funded through the local government trust fund and should not be at the expense of funding for current aid programs. The state needs to acknowledge that even with state encouragement, local officials are the most qualifted to determine where shared or consolidated services are most appropriate and will be most effective. Many studies and surveys of cities in Minnesota have shown that cooperative agreements and shared services are very common. Cities across the state continue to make efforts to increase the number and extent of programs provided, and/or to reduce the costs of public services. Because city officials are most qualified to assess local needs, the Legislature should not mandate cooperative agreements or consolidation requirements for any city services or the form of city government. I 1994 City Policies and Priorities 43 RS-10. Service Fees for Government-Owned Property (B) The Legislature should establish a program for reimbursing municipalities for services to state and regional facilities. The program should (1) ensure that state and regional agencies pay for services that benefit their properly, and (2) allow cities to receive compensation for services that are funded through general revenue, such as police and fire, which are valuable to state and regional agencies. Any such fee-for-service program should not be funded through the local government trust fund. The State of Minnesota owns a significant amount of property within cities in the state. Cities provide a range of services that benefit these properties. However, since the state is exempt from paying property taxes, municipalities are not reimbursed for the cost of these services. This places an unreasonable burden on cities. The State of Wisconsin established a program called "Payment for Municipal Services" in 1973. The program provides a mechanism for municipalities to be reimbursed by the state for services they provide to state-owned properties. Through a formula based on the value of state-owned buildings within a city, the Wisconsin system reimburses cities for police, fire, and solid waste services. RS-Il. State Admini~rative ~ (c) The League opposes the policy of deducting state agency administrative costs from funds which are appropriated f or property tax relief. If the state continues this inappropriate policy, the costs should be more equitably borne by the full local government trust fund, rather than only from funding for local government aid (LGA). The League believes that all state government expenses should be subject to the standard appropriation review process and be funded directly by specific state appropriation, not by blanket deductions from property tax relief programs and from state grants. Where a state agency is required to recover costs through a state charge-back for services to local units, the state should be required to hold administrative hearings to justify the charges on the basis of the services provided to the individual local units of government. City LGA provides financing for administrative costs for: the Office of the State Auditor, the Department of Administration (for the Intergovernmental Information Systems Advisory Council 0ISAC), the State Demographer, and the Department of .Employee Relations. For 1993 LGA, $502,972 was deducted for these state agencies. In addition, I..GA funds, distributed primarily to cities, have been used to finance operations by the State Auditor and Department of Administration, which are not caused by cities alone, but by all local governments, including counties, school districts, and townships. RS-12. Taxation Hearing and Notification Law (C) The League supports a property tax hearing and notification process that provides accurate and timely information to taxpayers, fits into the current budget process for local governments, and is cost-efficient. The process should continue its focus on property taxes raised from local taxpayers. State government should set an example, and be required to follow similar requirements for public hearings and notification processes on tax attd budget issues. The state-mandated "truth in taxation" process has existed through four years of local government budget cycles. Both the major 44 League of Minnesota Cities changes and the minor tinkering have not substantially improved the process for citizens or for local governments. The League urges the Legislature to make the following changes to improve the effectiveness of the process for both taxpayers and local government officials. The process should be limited to one official, announced public hearing to discuss the proposed levy. The actual adoption of the levy and budget should take place at a regularly scheduled meeting of the governing body of the city, county, school, or special district. Cities already conduct an open budget development process beginning as early as May, and becoming more f'mal with the certification of proposed property tax levies by September 15. Local governments should be allowed to amend the levy that they preliminarily propose to the county auditor on September 15. Many cities have a difficult time realistically assessing their budget needs to be able to certify a proposed levy and budget by September 15 -- far ahead of the beginning of the next budget year. The early date, combined with the restriction that prevents the city's final levy from exceeding its preliminary estimate, works against responsible budgeting and iforces cities to overestimate their budget needs to avoid potential revenue shortfalls. As a state mandate, the costs of this requ'u'ement should be fully funded by the state. The appropriation made for the 1990 process has not been renewed. Local governments must now find additional funds to finance this state-mandated process from their tight or shrinking local budgets. Proposed tax information should continue to be provided on the mailed notice; financial data requirements in newspaper advertisements should continue to be excluded. The Legislature should consider 1994 City Policies and Priorities eliminating the newspaper advertisement requirement -- notices sent to each property owner and posted in each apamnent building effectively notify citizens of the hearings and proposed levies. Tax dollars spent for the cost of publishing advertisements could be better spent on city services for taxpayers. The title of the requirement should be changed to the "taxation hearing and notification law." The current rifle implies that there was and would be a lack of accuracy and accountability without this process. In addition, the calculations used in the process are frequently misleading and confusing, and challenge the 'truthfulness" and accuracy of the information provided. RS-13. Local Property Tax Authority The League strongly supports the Legislature's repeal of city levy limits and support of local decisions on city spending. Without levy limits, local accountability is enhanced and cities are allowed to plan for, and respond to, changing financial conditions and the increasing costs of stale and federal mandates. Levy limits are inconsistent with the principles of local self-government and accountability. RS-14. Referendum Levies (C) The League supports repeal of the requirement that city referendum levies, unlike general property tax levies, apply to property market value. In addition, it may not be accurate for a referendum ballot to state "By voting YES on this ballot question, you are voting for a property tax increase." The state has deliberately designed a system of property classes based on property use which creates varying tax burdens. The method by which a property tax is adopted should not influence this class rate system. This law makes an inappropriate distinction between capital expenditures and operating expenditures only for city governments. Both spending items are components of total city spendin, g and should impact taxpayers comparably. If the Legislature wants to adjust tax burdens, changes should be made in the classification system, rather than through the tax base. In addition, the simple statement that taxes will rise as a result of a referendum levy may be false. In cases where the city has reduced their general levy, or a previous debt is retired, a city's property tax levy may actually decline when compared to the previous year. RS-15. License Fees (C) The Legislature should repeal all maximum fee provisions relating to off-sale liquor, on-sale wine, bottle club, and Sunday liquor licenses, and allow cities to decide locally the appropriate fee to charge for such licenses. The statutes typically grant authority to issue licenses or permits without specific maximum fees. Cities should have the discretion to set fees based on their own costs, needs, and standards. Case law provides ample limitations on cities' power to set license fees by requiting that revenues produced must be related to the cost of issuing the license and regulating the licensed business. The statutory maximum fee has not increased in over 30 years. 46 League of Minnesota Cities tITY OF COLUMBIA HEIGHTS MEETING OF: liinuary 10, 1994 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MGR NO: ? CITY MANAGER'S AP/~OVAL ITEM: ANOKA COUNTY SOLID WASTE CHARGE BY: V. GIFFORD B NO: 7. 6. DATE: 1/7/94 ' On December 14, 1993 the Anoka County Board of Commissioners reduced the tipping fee at the Elk River ReSOurce Recovery Facility from $77 to :$68 for non-contracting haulers and $49 per ton for contracting haulers of waste generated in Anoka county. This action was taken to compete with out of state landfills which can now receive MinneSOta wastes due to the court decision negating interstate flow control. The $68 fee reflects the minimum cost to process waste at the facility. The $49 charge is offered as direct competition with landfills in order to keep refuse coming to the facility, SO the County can maintain its contractual agreement with NSP for running the plant. The decrease in tipping fee will cause an immediate decrease in funds necessary to maintain the environmentally responsible integrated waste system in place to date. As a result, the County CommisSioners, in cooperation with the hauler industry and County staff, have SOrted through numerous possible scenarios to come up with the shortfall. A solid waste management fee collected through the property tax billing was determined the best way to collect this revenue. It has the merits of being feasible and quick. It is regarded as an interim method, with a detailed study of other methods to take place in 1994. On Thursday, January 6, 1994 the Anoka County Waste Management Committee took action to recommend to the Anoka County Board the following service fees: R~$idential Categories ~ Single family dwellings ............................. $36.09 Mobile home parks per pad .......................... $28.67 Apartment Complexes .............................. $23.46 Non-Residential Categories ~llar~e per Parcel Improved value $25,000-$200,000 ..................... $'/9.97 Improved value $200,001-$500,000 ................... $259.72 Improved value $500,001-$1mm ..................... $584.21 Improved value Over $1mm ........................ $2047.71 The residential fees are based on average household sizes according to the 1990 census, and assumptions that the mobile home and apartments house less people per dwelling, therefore generating less waste. The average amount of waste generated perlhousehold in Anoka County is 1.1 ton per year. Continued COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS MEETING OF: January 10, 1994 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MGR NO: 7 CITY MANAGER'S APPROVAL ITEM: ANOKA COUNTY SOLID WASTE CHARGE BY: V. GIFFORD BY: NO: DATE: 1/7/94 Page 2 The result of this action is to raise garbage rates for the residents of Columbia Heights. Based on discussions with BFI/Woodlake Sanitary Service, Inc. indicate that they are prepared to reduce rates by $2.29 per month. Assuming the Council were to pass this on to the residents, the garbage fees paid would still increase as shown below: Solid Waste Management Fee $36.09/12 =$3.00 per month BFI Proposed Rate =$2.29 per month In other words, despite the City of Columbia Heights having an exemplary recycling program and generating, on average, less than the 1.1 ton per household rate (.98 tons), our residents will receive no decrease in their rates, but will in fact pay close to $9 per year more. It should be noted that if our Elk River facility should fail, due to insufficient commodity, the cost to County citizens will be considerably higher. To retire the bonds and meet the financial obligations will need approximately $135 million, or about $100 per year per resident. The Anoka County Board will be taking action on the service fees at their meeting of Tuesday, January 11, 1994. City staff has expressed concerns at previous meetings with Anoka County staff about the effect this would have on Columbia Heights residents. If the Council wants staff to present an official Council position at the meeting on Tuesday, action must be taken by the City Council on Monday, January 10, 1994. COUNCIL ACTION: COUNTY OF ANOKA Offi~ of th~ County Board of Comrni~ioner~ GOVERNMENT CENTER 2100 3rd Avenue. Anoka, Minnesota 55303-2489 (612) 323-5680 DAN ERHART, CHA~RM~N December 30, 1993 Mr. Patrick Hentges Manager, City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, MN 55421 SUBJECT: Solid Waste Management Charge Dear Mr. Hentges: Enclosed is a press release which deScribes the changes which the County is considering related to the costs for funding the solid waSte management programs. These changes are a result of a federal court ruling earlier this year in Martin and Falrbault Counties which eliminated the County's ability to designate that all garbage collected in Anoka County has to be brought to the Elk River facility. As you can see, one of the changes we have adopted is a reduction in the 'tipping fee" at the Elk River facility in order to make thai facility cost competitive with out-of-state landfills. This reduction in the cost to the haulers Will need to be made up in some other manner in order to fund the comprehensive solid waste management program we have established in Anoka County. We are considering a Solid Waste Management Charge which would be collected with the property tax bills as the mechanism fo: funding the =hortfall. However, the Solid Waste Management Char.qe should, in large part, be offset by a reduction in the haulers' char.qe to their customers because of the haulers reduced costs for disposal. It is possible that some haulers will try tq use this chargle as an opportunity to raise their rates and not pass on the full savin.qs to their ¢~ustomers. We believe lhat such action on the haulers part would be inappropriate unless the,haulers clearly indicate ~hey are raisin,q their rates. We estimate that the average disposal cost for a single-family residential unit should be reduced by about $31 per year. Anything you can do to help us assure that these savings are passed on to the consumers would be greatJy appreciated. FAX: 323-5682 Affirmative Action / Equ~l Opportunity Employer TDD/T'rY: 323-5289 December 30, 1993 Page 2 Because the current method for solid waste disposal in Anoka County greatly minimizes the potential for SuperFund litigation in the future, we believe that its continuation is of major importance to all of us. This approach will help ensure that solid waste generated in Anoka County does not end up in potentially hazardous out-of-state landfills which create the risk of future legal actions against citizens and businesses in the County. We look forward to meeting with each of your governing bodies or your representative in the coming months to explain these issues and answer questions. If you have any questions or concerns call Elliott Perovich at 323-5712. Dan Erhart, Chairman Anoka County Board of Commissioners DE:Ip CC; Anoka County Legislative Delegation Recycling Coordinators COUNTY OF ANOKA Of~e of Governmental Service: Dfvi.~ion GOVERNMENT CENTER 2100 3rd Avenue · An .oka, Minnesota 55303-2489 (S'~ 2) 32~S680 December 22, 1993 Cot, tact: Tom Stoltz, 323-5744 FOR IMMEDIATE RELEASE County Board Approve~ Solid Waste Management Charge A shift in the way Anoka County residents and businesses pay for environmental protection and waste management programs was recommended by the Board of Commissioners after a public hearing on December 21. Beginning in 1994, an annual solid waste management charge to fund environmentally safe programs for processing garbage, recyclable materials and household hazardous waste will appear on property tax notices. The new charge will be offset by reduced garbage bills which citizens pay through municipal utility bills or direct invoices from garbage haulers. "The end result of the new payment procedure for solid waste disposal should have little impact on the overall cost to Anoka County residents - but will provide for the long-term stability of the County's comprehensive Solid waste management system,' said Anoka County Commissioner Dennis Berg. 'And it is our clear expectation that this method of funding these vital services will result in a cutback on individual and commercial garbage bills.' -more- FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDD/TTY: 323-5289 Solid Waste Management Charge - Add 1 The Board's action took place in conjunction with a December 14 County Board vote to approve a decrease in the per-ton fee that waste haulers are charged for dumping Anoka County garbage at the Elk River refuse derived fuel processing plant. The fee dropped from $77 to $68 per ton. However, haul'ers who agree to sign a contract for the delivery of waste to the facility will pay $49 per ton. Minnesota counties are mandated by State legislation to provide an integrated waste management program to process waste, oversee county-wide recycling programs and manage landfill abatement. Formerly, the costs for this mandated responsibility were covered in the fee charged to waste haulers for dumping their garbage at the Elk River facility. Because haulers were required by a County "designation ordinance" to ship refuse to the Elk River plant, a guaranteed flow of garbage kept the facility financially operative and the County's integrated waste management programs funded. The Board took action in response to a Federal court ruling in 1993 which found that controlling the flow of waste across state lines pursuant to the designation ordinance violated the commerce clause of the U.S. constitution. Consequently, the County is presently unable to prevent haulers from disposing of waste in out-of-state landfills. "Starting in 1985, the State of Minnesota required counties to handle their own solid waste and to reduce the amount of garbage going into landfills. The designation ordinance was key in fulfilling this obligation," said Anoka County Commissioner Paul McC. arron. "Anoka County has an environmentally and financially sound method of dealing with waste. Within our system, electricity is generated from processed garbage; food and yard waste is composted; tree waste is processed; hazardous chemicals are voluntarily collected from households; and our cities and haulers cooperate with us in collecting thousands of tons of recyclable material each year. The result of this work is that, since 1989, the County has kept nearly 600 thousand tons of garbage out of landfills." -more- Solid Waste Management Charge - Add 2 "Lowering the haulers' costs was necessary in order to keep the County's integrated waste management structure economically competitive and to prevent haulers from shipping County waste to ecologically hazardous landfills in other states where tipping fees are cheaper," said McCarron. "Interstate shipments of waste would have placed County citizens and businesses in a situation where they could be liable in future law suits similar to the legal problems seen recently at local landfills." Anoka County residents and businesses will see the annual solid waste management charge included on their property taxstatements in late February. Individual households will be charged an approximate annual fee of $36.00, and the fee for business will be based on four categories of estimated market value, minus the land value. "The County Board believes that this method of paying for waste management is equitable because now everyone is participating in the process," said McCarron. In summarizing the issue, Commissioner Berg said, "Of the numerous choices available to the County, the system we have ,chosen is, I believe, the most fair, financially sound and environmentally safe decision that we could make. The County will conduct careful evaluations of the process throughout the upcoming months to determine if alterations are needed." SENT BY:Xerox Telecop/er ?D21 ;12-22-93 ~ g:18 ; GUUNIY AUMIN,~ U--'I~ZZ~U1;~ i DRAFT,- Bill INet. It-brand faxtransmlttal memo7671 J#~e#, /~' Anoka County's Solid Waste Management Charges Report December 21, 1993 SENT BY:Xerox Telecopter 7021 ;12-22-$3 ; 9:19 ; COUNTY ADMIN.~ 8-7822B01;= 2 Introduction Since the enactment of the Waste Management A~ .Anoka County his made n stron~ commitmcm to environmentally sound integrated solid wutc manajcmcnt and to managing waste in accordance with the order of preference deltncated in Minnesota Statutes This commitment is based on thc County's desire to protect its environment, to meet state, regional, and Cotmty solid waste management policies, and to minimize the exposure of businesses, municipalities, and citizens to IonS term liability ruultinS f~m the landfllling tmpr~ccssed wutc. To fulfill its commitments to environmentally sound waste management, the County has developed an integrated system including: waste reduction and r~use, recyclinr, yard and food waste composting, resource .recovery, and landfi!ling. Undergirding the County's responsibility to manage solid waste in a m~nner consistent with State mandates is the County*s authority to desisnate Where the waste must be delivered. Desi~tation assures that waste is manag~ appropriately and that sufficient revenue is available to finance the County's programs and to pay thc bonds issued to support them. As a result of a recent court milan, counties no longer have the authority to prevent the flow of waste over state lines for disposal at landfills. Out*of*state landfills represent much lower cost than thc integrated system established by the county; and some haulers have bosun hauling waste to Wisconsin, Iowa, and Illinois. If other haulers are to remain competitive, they art likely to follow suit. The large scale loss of waste deliveries to the Elk River Resource Recover~ Facilit~ ("Facility") will result in the inability of the County to meet its contractual guarantees to NaP for the delivery of processible waste and in the loss of revenue to support recycling, abatement, composting, processing, and household hazardous waste collections. On December 14, 1993, the Anoka Count~ Board reduced the tipping fee st the Facility from S77 per ton to $68 per ton to address this significant environmental and financial problem. Thc Board established a tipping fee of S49 per ton for those haulers willing to enter into a contract with County. One of the consequences of reducing the tipping fee is that the County will not have sufficient ;evenue leo cover the.cost of its solid waste management pros;rams. The purpose of this report is to mist in developing and evaltmtin~ a solid waste mana~nent charge. Part I of the report proyi~ ~und lnfommtion describing Anoka County*s commitment to solid waste ~ent and summm'izt~ the County's conmicttml obligation and ability to deliver waste to the F&cilit~. Part II of the report deacn'bes waste management ftmding mechanisms, summarJzin~ the tippin~ fees and proposln~ a solid waste management charge. This part also des~l~ the allocation of pros;ram costs across residential and non- residential improved parcels and deseribes the !1t¢ structure for the residential and non* residential charges. Part HI of the report summarizes the public involvement process. Finally, Part IV descr~'bes the recommendations to implement the waste management charge. Background In this background ~..aion, the County's commitment to Integrated Waste Management and its obligation to resource recovery will be addressed. ' Anoka County's Commitment to Integrated Waste Management Anoka County is dedicated to protecting public health, safety, and welfare, and providing an environmentally sound solid waste management system, Thc 1992 Anoha County Solid Waste Master Plan sets forth a policy of integrated waste management to assure that waste is managed by appropriate technology and in accordance with the order of preference delineated in Minnesota statute. Appendix A shows thc quantifies of mixed municipal solid waste managed by Anoka County in 1992. Landfill abatement has been identified as a fundamental goal of Anoka County's integrated waste management pro~'am and in state and relional policy. To ensure landfill abatement goals arc met, thc County has developed programs and policies that support the followinE waste management preferences delineated in Minnesota Statutes § 115A.02: · Waste reduction and reuse; · Waste recycling; · Composting of yard waste and food waste; · Resource recovery through mixed municipal solid waste composting or incineration; and · Land disposal. Anoka County implemented the following integrated waste management programs in accordance with these preferences. Reduction and Reuse Waste reduction and reuse programs established by Anoka County have focused on both the quantity and hazardous nature of the waste generated by citizens and businesses. A public information program has been implemented which includes direct mail, newsletters, school presentations, and participation in the regional public information program. A household hazardous waste program, was implemented in :1992 and focuses on proper self-management of ba=.ardous materials by the resident and the collection of materials that cannot be self- managed. Recycling Anoka County's recycling efforts have resulted in an increase in recycling from 39,002 tons in 1988 to 67,043 tons of mixed municipal solid waste in 1992. As part of its pm&ram, the County partially funds municipal recycling programs, Because of this most municipalities in Anoka County offer curbsidc recycling to its residents. In addition, 23 drop off sites are available for the collection of recyclable materials generated by residents and businesses. Information and other tr, chnical assistance is provided by the County to facilitate both commercial and residential recycling, SENT BY:Xerox Telecopier 7021:12-22-B3 ; 8:21 COUNTY ADMZN.~ e-7822801;~ 4 Yard and Food Waste Compostlng The County provides two yard wtmte drop-off sites for the composting of yard waste. In addition, many haulers collect yard waste at thc curb. In 1992, 22,408 tom of yard waste were managed. In addition, the County participates in & waste e,,v, han~e lxosram with Bm'set King and is working with Cargill.on a pilot project in' two schools to promote rood waste composting. ibsouree Recovery Anoka County's resource recovetT ~ meem the requi~ments of Minnesota Statutes J '473.848 which proh~its the landfill, ins of unlwocemed metropolitan mixed municipal solid waste. After careful analysis o! thc waste management options, Anoka County elected to enter into an Krcement with Nonhero States Power Comfy (NSP) to desisn, construct, own. and operate a refuse derived fuel OtDF) facility in Shcrbume County. The RDF produced is burned for encr~ recovery at thc United Power Association (UPA) Elk River Station. Since the Facility began operation in August 1989, NSP has processed over 1,677,O00 tons of mixed municipal solid waste. In addition, over ~0,000 tons of ferrous metals have been separated at thc Facility for recycling at the AMO Resources facility in Newport. Land Disposal The County reduction, recycling; and waste processing pro,rams are intended to minimize the need for land disposal. The CoUnty intends to use land disposal only where appropriate, including the disposal of non-pr0cessibles, residues, and ash. The landfills used by the County are state*of-the*art landfills with a monitoring system, bottom liner, and leachate collection system. Resource Recovery Obligations Under the terms of its 198'7 design end construction and service agreements with the County, NSP has the responsibility to oWn, desisu, construct and operate a 1500 ton per day RDF FaCility in Elk River and to provide the RDF for combustion at UPA*s Elk River Station. Anoka County issued approximately S70 million in reveaue bonds for the construction, re~ofittin~, and installation of emission control devices for the Facility. In addition the County issued approximately $1.7 million in general obligation bonds to cover development costs, Anoh County eontracted with NSP to reserve SO0 tons per day of the lBO0 tons per day capacity. However. the County is obli~tM to deliver 350 tons of mixed municipal solid per day to avoid penalties. (Henncpin County, Sherborne County, and the Tri-C, ounty Solid Waste Management Commission also signed separate service a~reements with NSP for the use of the 1500 ton per day Facility). Anoka County also has the obligation to pay NSP a processing fcc, including its pro ram share of the bonds, regardless of the amount of waste delivered. 2 SENT BY:Xerox TelecopJer 7021 ;12-22-93 ; g:22 ; COUNTY ADMIN,~ 9-7822891;~ 5 l~ecause processing is more expensive than landfilling, the County. implemented designation pursuant to Minn. Stat. § 115A.80 et seq. The County's Designation Ordinance was approved by the Metropolitan Council on November 17, 1988, and became effective on ,~uly 15, 1989. The designation authority ensured that waste is processed and the County can meet its obligation to deliver waste to the facility. In 1993, the Eighth Circuit for the United States Court of Appeals ruled that controlling the flow of waste across state lines pursuant to designation violates the Commerce Clause of the United States Constitution. Following this ruling, Anokn County revised its Solid Waste Ordinance to limit the scope of designation to waste delivered within Minnesota. After the designation ruling, some haulers began hauling waste to landfills in Wisconsin, Iowa and Illinois. These landfills provide a leas expensive disposal option, even when transportation costs arc included, than delivering waste to the Elk River Resource Recovery Facility. As a result haulers that comply with designation arc at a competitive disadvantage. To retain competitive prices for their .customers, haulers have begun to dispose of waste at out-of-state iand~lls. This could result m a significant reduction in the quantity of waste delivered to the Elk River Resource Recovery Facility. Con.~quently, Anoka County has the following significant concerns. Landfilling of waste is not the preferred environmental strategy and landfilling increases Anoka County citizen's and businesses' exposure to superfund liability. In addition, the inability of Anoka County to meet its contractual obligations would have serious financial consequences and could result in default under the NSP service agreement. Finally, the County will not receive the revenue necessary to pay the costs of its integrated waste management system. Solid Waste Management Funding Mechanisms To address the circumstances described above and to assure the delivery of waste to the Facility, the County reduced its tipping fe~ and is considering residential and non-residential solid waste management charges. This section of the report will address the tipping fee, waste management charges, and the rationale for the development of these charges. ?lpplng Fee Since August 1, 1991. Anoka County charged mixed municipal solid waste hauler~ a tipping fee of $77 per ton of waste delivered to the Elk River Resource Recovery Facility. The fee was set at $77 per ton to cover the operating, processing, and capital costs at the Facility as well as a portion of the costs for the County's ~olid waste integrated programs for recycling, yard waste, household hazardous waste, solid waste enforcement, and administration. Anoka County staff researched tipping fees and costs associated with disposing of waste at out-of-state landfills. The City of Minneapolis received proposals of $49.96 and $54.37 per ton for the hauling and disposal of mixed municipal waste at out-of-state landfills. After identifying the costs of these and other competing landfill disposal options available to haulers, the County determined that offering a tipping fee of $49 per ton would provide an economically competitive disposal option for haulers to dispose of Anoka County waste at the Elk River Resource Recovery Facility. 3 On December 14, 1993, the Anoint County Board of Commisaloneru reduced the tipping fee to $68 per ton for haulcm delivering was~ to the Elk River Resource Recovery Facility and $49 per ton for haulers contrm:tin~ with Anoka ~ounty for the deliv~..,of waste generated in Anoka County and delivered to the Facility beginning Jantmry 3, 199~Tl'laulcrs entering into & contract by February 8, 1994, will receive the $49 rate retroactive to January 3, 1994. Haulers ai~nir~ a contract mAWr Februm'y 8, 1994, will qualify f~r the new tippin~ fee on the date the contract becomes effective,. The new tipping fee of $49 per ton provides an economic incentive for haulers to contract with Anoka County for the dispoMl of solid waste Smierated in Anoint County, thereby providing the County with reasonable assunnce that wute will be manqed in accordance with the environmental preferences delineated in Minnesota Statutes J 115A.02 and that the County can meet its environmenUl objectives and its contractual obligations to the Facility. Thc $68 per ton tipping tee was established, for haulers not contracting with the County, because it is the estimated averqe cost of processinf a ton of waste at the Facility in 1994. lbeommended Solid Waste Management Charges The County developed a structure for a solid waste management charge because the $49 per ton tipping fee is below the actual cost of processing a ton of waste at the Facility. The solid waste manaf~cmcnt charge should be set at a level that will raise the funds needed to continue the implementation of the County's intck~rnted waste management prob,.amS. These charges will partially fund Anoka County's integrated solid waste management programs including waste reduction, recycling, yard Waste composting, u'ec waste, household hazardous waste, resource recovery, administration, and enforcement programs. The proposed billing mechanism is the property tax statement. The solid waste management charges will be due, payable, and collected in the same manner as property taxes, late payments will be subject to the nme pennlties and interest ns overdue real property taxes. The recommended solid waste management charges were developed taking into consideration administrative costs of implementing the system, thc minimization of financial risk to county taxpayers, and equity of the rate Structure. The collection method minimizes administntt~vc costs because it is an existing revenue collection system. The financial risk to citizens is also minhnized because there is an effective collection m~chaniam in place and the amount of revenue generated is more predi~ble. Finally, equity is served because all people in Anoka County benefit from the integrated v,'ute management system and will pay for these services. The allocation between the residential and the non-ruidential sectors is based on the benefit received by each sector. Tax fnL'empt properties will also be r~ult~ to'pay the solid waste ' management charge beeause they also benefit item the servicu. 4 SENT BY:Xerox Telecopier 7021 =12-22-93 : 3:24 ; COUNTY ADMIN,~ 9-7822801;~ 7 Funds Required The wtnl 1994 integrated waste management pwgram costs are $11,849,145. Of this, $4,069,470 will bc financed through thc waste maaag~m~at charge, The r~malnder will b~ funded by tipping f~s. SCORE funds, gtnmts, surcharge.~, and a minimal amount of pro~rty tax. The chats below depict the changes in thc source of funds resulting from the implementation of thc changes. Anoka County Integrated Solid Waste Management Sources of Funds (with SW Management Charge) 6% 3% [] RDF TIp Fee [] SW Management Charge · SCORE Funds 34% 56% [] LRDG & Cl Grants [] Surcharge Funds r""! Tax Levy Sources of Funds (prior to tip fee reduction) 6% 1% 3% 90% E~ RDF Tip Fee [] SW Management Charge [] SCORE Funds ~ LRDG & Cl Grants I Surcharge Fun~ ~ Tax Levy Integrated Waste Management Budget Summary The Followins table describes the integrated waste msmfement program bedaet, including deficits needing funding through tho wute managemeat charge. Operation of Resource Rocoveryl Facility $6,~17,000 $9,~,~ ($~27,~) R~ycling 27, 2 ~,lm (S~8) Y ree wute 0 1 ,910 HokUM H~ W~u ~7,~ ~,056 (133,0~) hte~ Waste M~t & T~ ~ist 131,~7 ~5,13S (1~,1~) A~ini~ation & Bn~ment 0 175,~ Bad ~bt 0 ~3,4~ (203,472) ~ntingen~ 0 ~3,472 I I I A $~ allocation for bad debt wu :included. This percentaSe was baaed on historical property tax delinquencies and discussions With Anoka County property tax mfr. A $9~ contingency was included so the financial stability of the County's integrated waste management profp-am could be maintained should the projected quantity of mixed municipal solid waste not be realized or if revenues was overestimated. Cost Allocation This report allocates the casts associated with services provided to the residential and non- residential sectors and proposes a Solid waste management charge for each sector that reflects the availability of the services provided by the County to that sector. Those expenses that arc specifically associated wt~ the residential programs will be funded entirely b,y. the residential solid waste management charge. Similarly, those pmgFams benefitting the non residential sector will be funded by the non-reaidenthl waste management cha~e. Programs which benefit both sectors, such u resotuce recovery and recycling, were allocated based on both thc availability of service and the actual use of that service. The allocation of RDF pmgum costs to the residential sector was based on ca average of 1.1 tons per year per bomehold of mixed municipal solid waste delivered to the Facility multiplied by the number of weighted residential units in the County. This r--uidential waste total wu divided by the total mas of Anoka County mixed municipal solid wute delivered to the Facility in 1992 to stove at 73.15 allocation factor for the RDF program co~tsfor thc rcsidcatial sector. The balance of the RDF program costs (26.85~) were allocated to thc non-residential sector. 6 SENT BY:Xerox TelecopJer 7021 ;12-22-93 ; 9:28 ; COUNTY ADM[N.~ 9-7822801;~ 9 Other County programs were allocated between resiclential and non-residential on the basis of projected expenditures as described in Appendix B. County administration and other related costs were split proportionally the same as the programs in aggregate. The result of this allocation system is such that the residential charges should cover $3,070,395 of services which are available to the rmidential sector. The non-residential charge should cover $999,049 for services which are available for the non-residential sector. Residential Waste Management Charge The following three categories were developed within the residential sector: Category I Residences include each dwelling unit within single family homes, townhouses, condominiums, duplexes, double bungalows, triplexes, quad homes, seasonal recreation property, and other residential property with one to three dwelling units. Category II Residences arc mobile home pads on property that is classified by the County Assessor as a mobile home park. Category III Residences include each dwelling unit within apartments with four or more dwelling units. The average number of people living in each dwelling unit, as reported in thc 1990 Census for Anoks County, was the determining factor in the allocation of costs among residential categories. Category I Residences were established for single family dwellings and like residences. Category II Residences have, on average, 20% fewer people per dwelling than Category I Residences. Category III Residences have, on average, 35% fewer people per dwelling than Category I Residences. Based on historical information and waste trends, it is reasonable to believe that household waste generation is related to the number of people per household. The total solid waste mana£ement charge n~ded for the residential sector was allocated in this proportion as illustrated in the chart below. ~o~ I 72,ffi8 3.13 $26.09 ~Idenee~ . ~o~ II 4,692 2~2 $28.87 R~ldences ~o~ HI 1~6 2.18 $23.46 R~ldeaces Sources: 1900 United StsMs Census for Anoka County and the Anoh Count' Property Re_,x,_rds and Taxation Divi~vu. 7 SENT BY:Xerox Teleco~Ler 7021 ;12-22-e3 ; e:27 ; COUNTY ADBXN.~ e-?a22801;#10 Non. Reddentlal Waste Manueemant Charge Four catesories were developed within the non.residential sector on the basis oF the market value of real propci'ty, ns determined by thc Anoka County Aaacasor, cxcludins thc c~timatcd market value of the land. The non-reaidentint sector includes property tax cate~oflcs classified by the County Assessor u;commercial, industrial, nursing home,, service station, utility, railroad, or tax exempt prop~ which contains improvements other than t dwelling The total cmts charged to the non"reSidential txopeflles aze allocated to each ~ategory in the same proportion as the aggregate ummed value of the category is to the aggregate useased value of all the non-residential ptopm'tie~. The f~ per parcel was determined by dividing the total charge for the category by the number of parcels within that category. The values of thc non*residential properties were Srouped into four catesories u shown in the chaff below. Non-Residential Waste mmpmnt Charge '.. ~' " ii~ .:.~ ~-~. :,;. .....,.. ~..~:....~ : Category I 1,619 325,000 - S200,000 . Category II 587 $259.72 S200,001 - S~00,000 Category HI 197 S584.21 $500,001 - $],000,000 Category IV 294 $2,047.71 $~,000,001 and over I In the absence of specific waste generation data, such as type, quality, and quantity, for each waste generator or other quantitative measure of benefit, the County developed the four categn,ries based on the estimated value of the improvements on the land and charged a fiat fee within each catego~. This system recognizes that the benefits of the availability of waste management services and the protection a~ainst long term superfund liability are not directly propoflional to the market value of the property, but generally increase as the value of improvements increases. 'This system includes improved mx emnpt property because such propm't~ also benefits' from the availability of se;vices and appropriate manqement of waste. It does not include parcels with Improvements valued at less than S2~,000 because a review of the tax records indicates that some parcels tend to be unoccupied, non-waste generating properties, such u sewqe lift rations and water pump stations. Appendix B provides additional detail on the calculation of the charges. 8 Public Involvement' Anoka County staff have met with groups of Anoka County mixed municipal solid waste haulers and municipalities to discuss alternative payment options for solid waste management services provided by thc County many times over thc past eight months. There have also been many additional meetings and telephone convcrsati0ns with haulers m disseminate information and discuss options. A public hearing on the proposed tipping fee reduction and solid waste management charges was held on December 14, 1993, at 10 a,m. in the Board Room of the Anoka County Government Center to receive written and oral testimony from interested parties, Thc hearing was continued to December 21, 199;~, at 10 a,m. to hear addi.'tional comments. Recommendations It is recommended that the Anoka Board of Commissioners: Accept and approve the Anoka County Solid Waste Management Charges Report, dated December 21, 1993; and Adopt Resolution 93.180 establishing a Solid Waste Management Service Area to include the entire County of Anoka; and Adopt Anoka County Ordinance 94-1, Solid Waste Management Charge Ordinance, at a meeting subsequent to the close of the public heating;, and Direct staff to negotiate waste delivery contracts with haulers licensed in Anoka County, reflecting thc tipping fcc adopted by the County Board in Resolution 93-167; and o Direct staff to prepare a work plan and cost estimates for a study examining the County's options for assuring the appropriate management of waste generated in Anoka County and the options for funding Anoha County integrated solid waste management programs in thc future. 9 SENT BY:Xerox Telecopier ~021 ;12-22-e3 ; 8:28 Appendix A 1092 Anoim County Mixed Municipal Solid Waste The residential and non.residential quantitiu of mixed municipal solid waste managed ~)ugh thc recycling, yard waste, Ute waste and houachold hunrdom wast~ lxograms were evaluated. It should be noted that waste from apartment buildinp was includ~ in the residential sector. Thc ~)llowing chrt providr, s a mm2mary of the mixed municipal solid waste managed in 1992. 1992 Mixod Municipal Solid Wfmto Tons Man~ Anoka MSW Delivered to 96,998 35,604 132,602 NSP-Elk River Facility , Reside~_ tail R~ycling 16,873 0 16,873 Non.residential P.__ecycling 0 $0,1T0 $0,170 Yard W~t, 19,878 2,530 22,408 Tree Waste 2,660 2,455 $,115 Ho,,~hold H~nrdous Waste 37 0 - 37 Total 136,446 90,759 227,205 Sourne: Anoim County Inusrmd Waste Mmmsement Staff Report. The q.uantity o.f Anoka County mixed municipal solid waste that will be delivered to the NSP- Elk. River .Facility in 1994 is projected ~ be 133,000 tons, This projection is higher than projected in thc 1992 Anoka County Solid Waste Master Plan (.qefMP p. 52!, however, 1992 nnd pFoJected 1993 data indicate that the Anoka County mixed municipal solid waste deliveries to the NSP-£1k River Facility will remain fiat in 1 4. Anoka County Mixed Munidpal Solid Waste Delivered to the NSP-EIk River RDF Facility · 1990 - 1994 1990 1991 1992 Projected 1993 1994 12%567 132,602 134,000 133,000 10 SENT BY:Xerox Telecopter 7021 ;12-22-9~ ; g:~0 ; COUNTY ADM[N.~ $-7822801;~13 Sources of Data The quantity of Anoka County mixed municipal solid waste that will be delivered to the Elk River Resource Recovery Facility in 1994 is pwje.~ed to b~ 133,000 tons. This pwjection is higher than projected in the 1992 Anoka County Solid Waste Maste~ Plan; however, 1992 and projected 1993 data indicate that thc Anokn County mixed municipal solid waste deliveries to the Elk River Facility will not exceed 133,000 tons in 1994. Anoka County M$W Delivered to Elk River Resource Recovery Facility Approximately 73.15 percent of the Anoka County waste delivered to the Facility is from the residential sector, and approximately 26.85 l~w.~nt of the waste delivered is from the non- residential sector. This determination is based on aa average of 1.1 ions per year per household of mixed municipal solid waste delivered to the Facility multiplied by the number of residential units in the County. This residential waste total was divided by the 132,602 tons of Anoka County mixed municipal solid waste delivered to the facility in 1992 to arrive at the 73.15 percent allocation factor for the residential sector. Residential Recycling Each of the 21 municipalities in Anoka County is required to report the quantities of residential recyclables collected on a semi-annual basis. In 1992, 16,873 tons were reported. Non.residential Recycling Anoka County surveyed over 5,000 businesses to determine the quantity of non-residential recyclinli. Over 500 businesses with 20 or mote employees were surveyed by telephone, and other surveys were conducted through the mail. Office of Waste Management volume conversion rates were used where necessary. Yard Waste Yard waste collected at the County yard waste sites and yard waste quantities reported by the municipalities comprise the 22,408 tons reported in 1992. The residential sector delivered 19,878 of these tons, and the non-residential sector generated 2,530 tons. A conversion factor of 550 pounds per cubic yard was used. Tree Waste The quantity of tree waste collected in 1992 totals $,115 ions. Of this, 2,660 tons were generated by the residential sector and 2,225 tons were delivered by the non-residential sector. A conversion factor of 375 pounds per cubic yard was used. Household Hazardous Waste The amount of household hazardous waste collected at the event collections was recorded. Based on a 10 pound per gallon conversion factor, 97 tons of household hazardous wastes were collated in 1992 11 APPENDIX B ii 12 CItY OF COLUMBIA HEIGHTS MEETING OF: AGENDA SECTION: COMMUNICATIOI~'S NO: ? ITEM: ANOKA COUNTY SOLID WASTE No: 7. CHARGE ORIGINATING DEPARTMENT: CITY MANAGER'S BY: V. GIFFORD DATE: 1/7/94 January 10. 1994 CITY MGR [ AP~.._OVAL { ! On December 14, 1993 the Anoka Counly Board of Commissioners reduced the tipping fee at the Elk River Resource Recovery Facility from $77 lo $68 for non-contracting haulers and $49 per ton for contracting haulers of waste generated in Anoka COunty. This action was taken to compete with out of state landfills which can now receive Minnesota wasles due to the court decision negating interstate flow control. The $68 fee reflects the minimum cost to proces~ waste at the facility. The $49 charge is offered as direct competition with landfills in order to keep refuse coming to the facility, so the County can maintain its contractual agreement with NSP for ru.~ning the plant. The decrease in tipping fee will cause an immediate decrease in funds necessary to maintai~i the environmentally responsible integrated waste system in place to date. As a result, the County Corem! ssioners, in cooperation with the hauler industry and County staff, have sorted through numerous possible fee collected through the property tax the merits of being feasible and quick. methods to take place in 1994. On Thursday, January 6, 1994 the Anol to the Anoka County Board the follow Residential Categories scenarios to come up with the shortfall. A solid waste management billing was determined the best way to collect this revenue. It has It is regarded as an interim method, with a detailed study of other :a County Waste Management Committee took action to recommend [ng service fees: Single family dwellings ............................. $36.09 Mobile home parks per pad . .. I ....................... $28.67 Apartment Complexes ....... [ ....................... $23.46 No{o- Residential Catenories Chirr_re per Parcel Improved value $25,000-$200,0~0 ..................... $79.97 Improved value $200,001-$500,000 ................... $259.72 Improved value $500,001-$1mn~ ..................... $584.21 Improved value Over $1mm...[ ..................... $2047.71 The residential fees are based on average household sizes according to the 1990 census, and assumptions that the mobile home and apartments house less people per dwelling, therefore generating les~ waste. The average amount of waste generated per household in Anoka County is 1.1 ton per year. Continued COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS MEETING OF: January 10, 1994 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MGR NO: 7 CITY MANAGER'S APPROVAL ITEM: ANOKA COUNTY SOLID WASTE CHARGE BY: V. GIFFORD BY: NO: DATE: 1/7/94 Page 2 The result of this action is to raise garbage rates for the residents of Columbia Heights. Based on discussions with BFI/Woodlake Sanitary Service, Inc. indicate that they are prepared to reduce rates by $2.29 per month. Assuming the Council were to pass this on to the residents, the garbage fees paid would still increase as shown below: Solid Waste Management Fee $36.09/12 =$3.00 per month BFI Proposed Rate =$2.29 per month In other words, despite the City of Columbia Heights having an exemplary recycling program and generating, on average, less than the 1.1 ton per household rate (.98 tons), our residents will receive no decrease in their rates, but will in fact pay close to $9 per year more. It should be noted that if our Elk River facility should fail, due to insufficient commodity, the cost to County citizens will be considerably higher. To retire the bonds and meet the financial obligations will need approximately $135 million, or about $100 per year per resident. The Anoka County Board will be taking action on the service fees at their meeting of Tuesday, January 11, 1994. City staff has expressed concerns at previous meetings with Anoka County staff about the effect this would have on Columbia Heights residents. If the Council wants staff to present an official Council position at the meeting on Tuesday, action must be taken by the City Council on Monday, January 10, 1994. COUNCIL ACTION: COUNTY OF ANOKA Office of th~ County Board of Cornrni~ioners GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2489 (612) 323-5680 DAN ERHART, CHAIRMAN Anoka County Board of Commbaioners Mr. Patrick Hentges Manager, City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, MN 55421 December 30, 1993 , ~ . ~'.' , ~ ~,' SUBJECT: Solid Waste Management Charge Dear Mr. Hentges: Enclosed is a press release which describes the changes which the County is considering related to the costs for funding the solid waste management programs. These changes are a result of a federal court ruling earlier this year in Martin and Fairbault Counties which eliminated the County's ability to designate that all garbage collected in Anoka County has to be brought to the Elk River facility. As you can see, one of the changes we have adopted is a reduction in the "tipping fee" at the Elk River facility in order to make that facility cost competitive with out-of-state landfills. This reduction in the cost to the haulers will need to be made up in some other manner in order to fund the comprehensive solid waste management program we have established in Anoka County. We are considering a Solid Waste Management Charge which would be collected with the property tax bills as the mech.~nism fo: funding the zhortfall. - However, the Solid Waste Mana,qement Char.qe should, in lar.qe part, be offset by a reduction in the haulers' char.qe to their customers because of the haulers reduced costs for disposal. It is possible that some h=_u!ers will try to use this change as an opportunity to raise their rates ancl not pass on the full savings to their customers. We believe that such action on the haulers part would be in~n,2rrgpriate unless th~P .h~_u!ers clearly indicate they are raJsin~ their rates. We estimate that the average disposal cost for I single-family residential unit should be reduced by about $31 per year. Anything you can do to help us assure that these savings are passed on to the consumers would be greatiy appreciated. FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDD/TI'Y: 323-5289 December 30, 1993 Page 2 Because the current method for solid waste disposal in Anoka County greatly minimizes the potential for SuperFund litigation in the future, we believe that its continuation is of major importance to all of us. This approach will help ensure that solid waste generated in Anoka County does not end up in potentially hazardous out-of-state landfills which create the risk of future legal actions against citizens and businesses in the County. We look forward to meeting with each of your governing bodies or your representative in the coming months to explain these issues and answer questions. If you have any questions or concerns call Elliott Perovich at 323-5712. Sincerely, ~_ Dan Erhart, Chairman Anoka County Board of Commissioners DE:Ip CC: Anoka County Legislative Delegation Recycling Coordinators COUNTY OF ANOKA O~e of Governmentat Services Division GOVERNMENT CENTER 2100 3rd Avenue · Anoka. Minnesota 55303-2489 (Sl 2) 323-S680 December 22, 1993 Contact: Tom Stoltz, 323-5744 FOR IMMEDIATE RELEASE County Board Approves Solid Waste Management Charge A shift in the way Anoka County residents and businesses pay for environmental protection and waste management programs was recommended by the Board of Commissioners after a public hearing on December 21. Beginning in 1994, an annual solid waste management charge to fund environmentally safe programs for processing garbage, recyclable materials and household hazardous waste will appear on property tax notices. The new charge will be offset by reduced garbage bills which citizens pay through municipal utility bills or direct invoices from garbage haulers. "'l'he end result of the new payment procedure for solid waste ~lisposal should have little impact on the overall cost to'Anoka County residents - but will provide for the long-term stability of the County's comprehensive solid waste management system,' said Anoka County Commissioner Dennis Berg. 'And it is our clear expectation that this method of funding these vital services will result in a cutback on individual and commercial garbage bills.' -more- FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDD/'I-rY: 323-5289 Solid Waste Management Charge - Add 1 The Board's action took place in conjunction with a December 14 County Board vote to approve a decrease in the per-ton fee that waste haulers are charged for dumping Anoka County garbage at the Elk River refuse derived fuel processing plant. The fee dropped from $77 to $68 per ton. However, haul'ers who agree to sign a contract for the delivery of waste to the facility will pay $49 per ton. Minnesota counties are mandated by State legislation to provide an integrated waste management program to process waste, oversee county-wide recycling programs and manage landfill abatement. Formerly, the costs for this mandated responsibility were covered in the fee charged to waste haulers for dumping their garbage at the Elk River facility. Because haulers were required by a County "designation ordinance" to ship refuse to the Elk River plant, a guaranteed flow of garbage kept the facility financially operative and the County's integrated waste management programs funded. The Board took action in response to a Federal court ruling in 1993 which found that controlling the flow of waste across state lines pursuant to the designation ordinance violated the commerce clause of the U.S. constitution. Consequently, the County is presently unable to prevent haulers from disposing of waste in out-of-state landfills. "Starting in 1985, the State of Minnesota required counties to handle their own solid waste and to reduce the amount of garbage going into landfills. The designation ordinance was key in fulfilling this obligation," said Anoka County Commissioner Paul McC. a. rron. "Anoka County has an enwronmentally and financially sound method of dealing with waste. W'rthin our system, electricity is generated from processed garbage; food and yard waste is composted; tree waste is processed; hazardous chemicals are voluntarily collected from households; and our cities and haulers cooperate with us in collecting thousands of tons of recyclable material each year. The result of this work is that, since 1989, the County has kept nearly 600 thousand tons of garbage out of landfills." -more- , ' Solid Waste Management Charge - Add 2 "Lowering the haulers' costs was necessary in order to keep the County's integrated waste management structure economically competitive and to prevent haulers from shipping County waste to ecologically hazardous landfills in other states where tipping fees are cheaper," said McCarron. "Interstate shipments of waste would have placed County citizens and businesses in a situation where they could be liable in future law suits similar to the legal problems seen recently at local landfills." Anoka County. residents and businesses will see the annual solid waste management charge included on their property tax statements in late February. individual households will be charged an approximate annual fee of $36.00, and the fee for business will be based on four categories of estimated market value, minus the land value. "The County Board believes that this method of paying for waste management is equitable because now everyone is participating in the process," said McCarron. In summarizing the issue, Commissioner Berg said, "Of the numerous choices available to the County, the system we have chosen is, I believe, the most fair, financially sound and environmentally safe decision that we could make. The County will conduct careful evaluations of the process throughout the upcoming months to determine if alterations are needed." SENT BY:Xerox Te[ecopJe~ 7021 ;12-22-93 ; g:18 ; GUUNIY AUMIN.~ U--'I=ZZ~U];~ [ I DRAFT I~o~t. lt" brand fax transmittal memo 7671 Anoka County's Solid Waste Management Charges Report December 21, 1993 SENT BY:Xerox Telecopier 7021 =12-22-83 : 8:1e : COUNTY ADMXN.~ e-7822801;= z Introduction Since the enactment of the Waste l~hnagament Ack Anoka County has made t strong commitment to environmentally sound integrated solid wute managmont and to managing waste in accordance with thc order of preference delineated in Minnesota Statutes J 115A.02. This commitment is based on the County's desire to protect its envtmnment, to m~et state, regional, and County solid waste management policies, and to minimize the exposure of businesses, municipalities, and citizens to long term liability re~ultinS from the iandfllling of unprocessed waste. To fulfill its commitments to environmentally sound waste management, the County has developed an integrated system including: waste reduction and FeUSe, recycling* yard and food waste composting, re. source recovery, and landfi!ling. Undergirding the County's responsibility to manage solid waste in a manner consistent with State mandates is the County's authority to desisuate Where the waste must be delivered. Designation assures that waste is managed appropriately and that sufficient revenue is available to finance the County's programs and to pay the bonds issued to support them. As a result of a recent court ruling, counties no longer have the authority to prevent the flow of waste over state lines for disposal at landfills. Out-of-state landfills represent much lower cost than thc integrated system established by the county; and soma haulers have begun hauling waste to Wisconsin, Iowa, and Illinois. If other haulers are to remain competitive, thc), arc likely to follow sail The large scale loss of waste deliveries to the Elk River Resource Recovery Facility ("Facility") will re. suit in the inability of the County to meet its contractual guarantees to NaP for the delivery of proceasible waste and in the loss of revenue to support recycling* abatement, composting* processing, and household hazardous waste collections. On December 14, 199:3, the Anoka County Board reduced the tipping fee at the Facility from $77 per ton to S68 per ton to address this significant environmel~tal and financial problem. Thc Board established a tipping fee of $49 per ton for those haulers willing to enter into a contract with County. One of the consequences of reducing the tipping fee is that the County will not have sufficient ;avenue to cover t,'~e.cost of its solid waste management programs. The pm'pose of this report is to mist in developing and evaluating a solid waste management charge. Part I of the rqx)rt provides tmckground information describin8 Anoka County's commitment to solid waste manasement and summarizing the County's contractual obligation and ability to deliver waste to the Facility. Part H of the report deacribe~ waste management fundina mechanisms, summarizing the tipping fees and proposing a solid waste management charge. This part also de~*ribes the allocation of program costs across residential and non- residential improved parcels and describes the rate structure for the residential and non- residential charges. PM IH of the report summarizes the public involvement process. Finally, Part IV descr~es the recommenchtions to implemcnt the waste management charge. Background In this background section, the County's commitment to Integrated Waste Management and its obligation to resource recovery will bc addre, sse.~l. ' Anoka County's Commitment to Integrated Waste Management Anoka County is dedicated to protecting public health, safety, and welfare, and providing an environmentally sound solid waste management system. The 1992 Anoka County Solid Waste Master Plan sets forth a policy of integrated waste management to assure that waste is managed by appropriate technology and in a~:ordance with the order of preference delineated in Minnesota statute. Appendix A shows the quantities of mixed municipal solid waste managed by Anoka County in 1992. Landfill abatement has been identified as a fundamental goal of Anoka County's integrated waste management pwgram and in state and regional policy. To ensure landfill abatement goals are met, thc County has developed programs and policies that support the following waste management preferences delineated in Minnesota Statutes § 115A.02: * Waste reduction and reuse; · Waste recycling; * Composting of yard waste and food waste; · Resource recovery through mixed municipal solid waste composting or incineration; and · Land disposal, Anoka County implemented the following integrated waste management programs in accordance with these preferences. Reduction and Reuse Waste reduction and reuse programs established by Anoka County have focused on both the quantity and hazardous nature of the waste generated by citizens and businesses. A public information program has bccn implemented which includes direct mail, newsletters, school prezentations, and participation in thc regional public informatiori program. A household hazardous waste program was implemented in :1992 and focuses on proper self-management of hazardous materials by the resident and thc collection of materials that cannot be self- managed. Recycling Anoka County's recycling efforts have resulted in an increase in recycling fi'om 39,002 tons in 1988 to 67,04:} tons of mixed municipal solid waste in 1992, As part of its program, the County partially funds municipal recycling programs, Because of this most municipalities in Anoka County offer curbsidc recycling to its residents. In addition, 23 drop off sites are available for the collection of recyclable materials generated by residents and busing. Information and other ~.clmical assistance is provided by the County to facilitate both commercial and residential recycling. S~NT BY:Xerox Telecopier ~021 ;12-22-B3 ; 9:21 ; COUNTY ADMZN.~ 9-7822801;~ 4 Yard and Food Wute Comporting The County provides two yard waste drop-off sites for the compostin~ of yard waste. In addition, many lmulcrs collect yard waste at thc curb. In 1992, 22,408 tom of yard wast= wcrc managed. In addition, thc Gotmty participates in & waste exchange prosram with Bur~er KinS and is working with C, ar~tli on a pilot project in two schools to Momote rood waste composting. Resource Recovery Anoka County's resource recovery program meets the requirements of Minnesota Statutes § · ~t73,848 which prohibits the landfill, ins of unproceasM metropoli~ mixed municipal solid waste. After careful analysis of thc wutc management options, Anoke County elected to enter into an agreement with Northern States Power Company (NSP) to desisn, construct, own. and operate a refuse derived fucl (RDF) facility in Shcrbume County. The RDF produced is burned for energy recovery It thc United Power Association (UPA) Elk River Station. Since the Facility began operation in August 1989, NSP has processed over 1,677,000 tons of mixed municipal solid waste. In addition, over ~0,000 tons of ferrous metals have been separated at thc Facility for recycling at the AIVIG Resources facility in Newlx)rt. Land Disposal The Count7 reduction, recycling, and waste processing pro,rams are intended to minimize the need for land disposal. The County intends to use land disposal only where appropriate, includinl[ the disposal of non-processibles, residues, and ash. The landfills used by the County are state-of-the-art landfills with a monitoring system, bottom liner, and leachate collection system. Resource Recovery Obligations Under the terms of its 1987 design and construction and service a~eements with the County, NSP has the responsibility to own, desisu, construct and operate' a 1500 ton per day RDF FaCility in Elk River and to provide the RDF for combustion at UPA's Elk River Station. Anoka County issued approximately S'/0 million in l~Venue bonds for the construction, retrofitting, and installation of emission control devices for the Facility. In addition the County issued approximately $1.7 million in seneral obligation bonds to cover development costs. Anoka County contracted with NSP to reserve $00 tons per day of the 1~00 tons per day capacity. However, the County is obligated to deliver 350 tons of mixed municipal solid per day to avoid penalties. (l-Icnncpln County, Sherborne County, and the Tri-County Solid Waste Management Commission also signed separate service agreements with NSP for the use of the 1500 ton pet day Facility). Anoka County also has the obliption to pay NSP a processing fcc, including its pro rats share of the bonds, regardless of the mount of waste delivered. 2 SENT BY:Xerox Tefecopter 7021 =12-22-93 ; 9:22 ; COUNTY ADMIN.~ g-7822801;~ 5 Because processing is more expensive than landfilling, the County. implemented designation pursuant to Minn. Stat. § 115A.80 et seq. 'Iht: County's Designation Ordinance was appwvcd by the Metropolitan Council on November 17, 1988, and b~came effective on July 15, 1989. The designation authority ensured that waste is preceded and the County can meet its obligation to deliver waste to the facility. In 1993, the Eighth Circuit for the United States Court of Appeals ruled that controlling the flow of waste across state lin~ pursuant to designation violates the Commerce Clause of the United States Constitution. Following this ruling, Anoka County r~ised its Solid Waste Ordinance to limit the scope of designation to waste delivered within Minnesota. After the designation ruling, some haulers began hauling wast~ to landfills in Wisconsin, Iowa and Illinois. These landfills provide a Ie~z expensive disposal option, even when ~rtation costs are included, than delivering waste to the Elk River R~ource Recovery Facility. As a re. suit haulers that comply with designation arc at a competitive di~dvantage. To retain competitive prices for their ~tomcr~, haulers have be/un to dispose of waste at out-of-state landfills. This could r~ult in a significant reduction in the quantity of waste delivered to the Elk River Resource Recovery Facility. Consequently, Anoka County has the following significant concerns. Landfilling of waste is not the preferred environmental strategy and landfilling in~e~ses Anoka County citizen's and businesses' exposure to superfund liability. In addition, the inability of Anoka County to meet its contractual obligations would have serious f'mancial consequences and could result in default under the NSP service agreement. Finally, thc County will not receive the revenue necessary to pay thc costs of its integrated waste management system. Solid Waste Management Funding Mechanisms To address the circumstances described above and to a,tsure the delivery of waste to the Facility, the County reduced its tipping fee and is considering residential and non-residential solid waste management charges. This section of the report will address the tipping fee, waste management charges, and the rationale for the development of these charges. Tipping Fee Since August 1, 1991, Anoka County charged mixed municipal solid waste haulers a tipping fee of $77 per ton of waste delivered to the Elk River Resource Recovery Facility. The fee was set at $77 per ton to cover the operating, processing, and capital costs at the Facility as well as a portion of the costs for the County's solid waste integrated progl'ams for recycling, yard waste, household hazardous waste, solid waste enforcement, sad administration. Anoka County staff researched tipping fees and costs associated with disposing of waste at out-of-state landfills. The City of Minneapolis received proposals of $49.96 and $54.37 per ton for the hauling and disposal of mixed municipal waste at out-of-state landfills. After identifying the costs of these and other competing landfill disposal options available to haulers, the County detexmined that offering a tipping fee of $49 per ton would provide an economically competitive disposal option for haulers to dispose of Anoka County waste at the Elk River Re, source Recovery Facility. On December 14, 1993, the Anoha County Board of Commissioners reduced the tipping fee to $~8 per ton rot haulm delivering was~ to the Bik Rive~ Rmouru~ Recovery Facility and $49 per ton for haulers tuner·Sing with Anoka County for the deliver..t0f waste ~.nerated in Anoha County and delivered to the Facility beginning January 3, lgg~,THaulers entering into & contract by FebFuary 8, 1994, will receive the $49 rate retroactive to January 3, 1994, Haulers signing a contract ai~r February 8, 1994, will qualify for the new tippin~ fee on the date the contract becomes effective, The new tipping fee of S49 per ton provides an economic au·entire for haulers to contract with Anoka County for the disposal of solid waste generated in Anoka county, thereby providing the county with reasonable assurance that waste will be manqed in accordance with the environmental prefermF, es delineated in Minnesota Statu*-.es J 115A.02 ned that the county can meet its environmental objectives and im contnct~l obligations to the Facility, The S68 per ton tipping fee was established, for haulers not contracting with the County, because it is the estimated average cost of processing a ton of waste at the Facility in 19o.4. Recommended Solid Waste Mana~mnent Charges The County developed a structure for · solid waste management charge because the $49 per ton tipping fee is below the actual cost of processing a ton of waste at the Facility. The solid waste maser:creche charge should be set at n level that will raise the funds needed to continue the implementation of the County's intcpnted waste management pro/ramS. These charges will partially fund Anoka county's Integrated solid waste management programs including waste reduction, recycling, yard waste composting, tree waste, household hazardous waste, resource recovery, administration, and enforcement programs. The proposed billing mechanism is the properly tax statement. The solid waste manMement charges will be due, payable, and collected in thc same manner as property taxes. Late payments will be subject to the same penalties and interest as overdue r~·l property taxes. The recommended solid waste management charges were developed taking into consideration administrative costs of implementing the system, the minimization of financial risk to county taxpayers, and equity of the rate stir'tare. The collection method minimizes administrative costs bec·usc it is an existing revenue collection system. The financial risk to citizens is also minlmizcd because there is an effective collection mechanism in place and the amount of revenue generated is more predictable. Finally, equity is sm3,ed because all people in Anoka County benefit from the integrated waste management system and will pay for these services. The allocation between the residential and the non-residential se. curs is based on the benefit received by each sector. Tax exempt properties will also be requited to.pay the solid waste management charge because they also benefit f3,om the services. 4 SENT BY:Xerox Telecopier 7021 ;12-22-93 ; 9:24 : COUNTY ADMZN.- 9-7822801;~ 7 Funds Required The total l!~4 integrated wute management pwgram costs are $11,849,145. Of this, $4,059,470 will bc financed through the waste managcmcat chargc. The r~maindgr will bc funded by tipping fees, SCORE funds, grants, surcharges, and a minimal amount of pwpeny tax. The charts below depict the changes in thc sourcc of funds resulting from the implementation of the changes. Anolm County Integrated Solid Waste Management Sources of Funds (with SW Management Charge) ~% 34% RDF TIp Fee · SW Management Charge · SCORE Funcls [] LRDG & Cl Grants I~ Surcharge Funds r-1 Tax Levy Sources of Funds (prior to tip fee reduction) 6% 1% 3% 9O% RDF Tip Fee SW Management Charge SCORE Functs [] LRDG & Cl Grants · l Surcharge Fund, [] Tax Levy 5 Integented Waste Management Budget SummaFy The following table describes the integrated waste management program budget, including deficits needing funding throngh thc wute ~cnt charge. Operation of R~ R~ve~ F~ili~ ~,~17,~ S9,~,~ (S~27,~) R~yclina 27,~2 ~,1~ (S~8) Y~ree W~te 0 2~,910 (1~,910) hte~t~ Wa~e ~t & T~h ~is~ 131,~7 ~S,13S (1~,~08) A~ini~tion & ~n~ent 0 17S,~ Bad ~bt 0 ~3,472 (203,472) ~nt~gen~ 0 ~3,4~ A 5°~ allocation for bad debt was .included. This percentage was based on historical property tax delinquencies and discussions with Anoka County properly tax staff. A 59~ contingency was included so the financial stability of the County's integrated waste management program could be maintained should the projected quantity of mixed municipal solid waste not be realized or if revenues was overestimated. Cost Allocation This repert allocates the costs associated with services provided to the residential and non- residential sectors and proposes a solid waste management charge for each sector that reflects the availability of the services provided by the County to that sector. 7'nose expenses that arc specifically nsoclated wis the rr4idential programs will be funded entirely by the residential solid waste management charge. Similarly, those programs benefitting the non-reaidentiai sector will be funded by the non-reaiden~! waste management charge. Programs which benefit both sectors, such as resource recovery and recycling, were allocated based on both the availability of service and the actual use of that service. The allocation of RDF prose'am costs to the ruidentiai sector was based on an average of 1.1 tons per year per household of mixed municipal solid waste delivered to the Facility multiplied by the number of' weighted residential units in the County. This residential waste total was divided by the total tons of Anoka County mixed munfcipal solid waatc delfvcred to the Facility in 1992 to arrive et the 73.1:5 ~ allocation factor for the RDF pro,ram costsf~or thc residential sector. The balance of thc RDF program costs (26.8~) were allocated to thc non-residential sector. 6 SENT BY:Xerox Telecopter 7021 ;12-22-93 ; 9:26 ; COUNTY ADM~N.~ 9-7822801;~ 9 Other County pro~'sms were allocated between resid~tial and non.residential on the basis of projected expenditures as described in Appendix Iii, Count), administration and other related costs were split proportionally the same as the pro.ams in aggregate, The result of this allocation system is such that the residential charges should cover $3,070,395 of services which arc available to the residential sector. The non-residential charge should cover $999,049 for services which arc available for the non-residential sector. ResMentlal Waste Management CharBe The following three categories were developed wfthin the residential sector: Category I Residences include each dwelling unft within single family homes, townhou~s, condominiums, duplexes, double bungalows, tril~lexe~ quad homes, seasonal recreation property, and other residential property with one to three dwelling units. Category II Residences arc mobile home pads on property that is classified by the County Assessor ns a mobile home park. Category III Residences include each dwelling unit within apartments with four or more dwelling units. The average number of people living in each dwelling unit, ns reported in thc 1990 Census for Anoka County, was the determining factor in the allocation of costs among residential categories. Category I Residences were established for single family dwellings and like residences. Category Il Residenc. es have, on average, 20% fewer people per dwelling than Category I Residences, Category IH Residences have, on average, 35% fewer people per dwelling than Category I Residences. Based on historical information and waste trends, it is reasonable to believe that household waste generation is related to the number of people per household. The total solid waste management charge nc~clcd for the residential sector was allocated in this proportion as illustrated in the chart below. ~o~ I 72.ffi8 3J13 $36.09 ~idence~ ~o~ II 4,692 2~2 $28.87 Residences ~o~ ~I .1~6 2.18 R~lden~e~ Sources: lO00 United StaMs Census for An~ks C~unty and the A2~ka County Property ~e_~x,_rds and Taxation Divi~iw~. 7 SENT BY:Xerox Telecopier ~021 =12-22-93 ; 9:2~ : COUNTY ADMIN.~ g-;822801;llO Non. Reddentinl Waste Management Charge Four categories were developed within the non.residential sector on the basis of' the market value et' real property, as determined by the Anoka County Anessor, excludin~ thc estimated market vatue of the land. The non-residential lector Includes properly tax categories classified by the County Assessor as commercial, industrial, nursing home, sm~ce station, utility, railroad, or tax exc3npt pt~ which contains improvements other than 8 dwelling unit. The total costs chrsed m the non-reaidentlal properties are allocated to each category in the same proportion aa the aggregate amused value of the category la to the ag~reSnte assessed value of ali the non-residential properties. The t~ per IMrcel was determined by dividing the total charge for the category by the number of parcels within that category. The values of the non-residential properties were f~ped into four categories-as shown in the chaff below. Non.Residential Waste management Charge ',;.~?' Pi:.'.~:~'.:. ~.~>:~,~ ":" :' "~::'"'"~:::;:~'~:' "': ' '~:~ ,~:". '":. ~': :'~' .,.... ............................. ~.~ ~teRo~ I 1,619 ~9.~7 ~tegory H 587 $~9.~ ~tego~ HI 197 $5~,~1 - $1,0~,~ ~tego~ ~ 294 $2,~7,71 S1,~0,~1 and over In the absence of specific waste generation data, such as typa, quality, and quantity, for each waste generator or other quantitative measure of benefit, the County. developed the four categories based on the estimated value of the improvements on the land and charged a fiat fee widJin each category. 'Chis system recognizes that the benefits of the availability of waste management services and the protection against long term superfund liability are not directly Ixopoflional to thc market value of'the property, but generally increase as the value of improvements increases. · 'Thb system includes improved tax exempt ptopa~ because such property also benefits' from the availability of 8ervic,~ and appropriate management of waste. It does not include percels with Improvements valued at less than S2~,000 because a review of the tax records indicates that some parcels tend to be unoccupied, non-wast= generating properties, such as sewage lift stations and water pump stations. Appendix B provides additional detail on the calculation of the charges. 8 Public Involvement' Anoks County staff have met with groups of Anoka County mixed municipal solid waste haulers and municipalities to discuss alternative payment options for solid wast~ management services provided by thc County many times over thc past eight months. There have also been many additional meetings and telephone conversations with haulers to disseminate information and discuss options. A public hearing on the proposed tipping fee reduction and solid waste management charges was held on Decem~r 14, 1993, at 10 a.m, ill the Board Room of the Anoka County C-ovcmment Center to receive writ~n and oral testimony fi'om interested parties, The hearing was continued to D~cember 21, 1993, at 10 a.m. to hear addi.'tional comments. Recommendations It is recommended that the Anoka Board of Commissioners: 1. Accept and approve the Anoka County Solid Waste Management Charges Report, dated December 21, 1993; and 2. Adopt Resolution 93-180 establishing a Solid Waste Management Service Area to include the entire County of Anoka; and 3. Adopt Anoka County Ordinance 94-1, Solid Waste Management Charge Ordinance, at a meeting subsequent to the close of the public hearing;~ and Direct staff to negotiate waste delivery contracts with haulers licensed in Anoka County, reflecting thc tipping fcc adopted by the County Board in Resolution 93-167; and Direct staff to prepare a work plan and cost estimates for a study examining thc County's options for assuring the appropriate management of waste generated in Anoka County and the options for funding Anoka County integrated solid waste management programs in the future. 9 SENT BY:Xerox Telecopier Appendix A 1992 Anoka County Mixed Munldiml Solid Waste The residential and non-residential quantities of mixed municipal solid waste manaaed through the recycling, yard warn, Ucc wmc and houachold hazardous wastc ~s were evaluated. It should be noted that waste from apartment buildings was included in the residential sector. Thc following chart pmvi~ a summary of the mixed municipal solid waste managed in 1992. 1992 Mlxod Munlelpel Solid Wasto Tons Managed Anoka MSW Delivered to 96,998 35,604 132,602 NSP-£1k River Facility Reside.n_tial R~ycl_in~ 16,873 0 16,87b Non.residential R_,cycling 0 50,170 50,170 Yard Waste 19,878 2~30 22,408 Tttt Waste 2,660 2,455 5,115 Ho-ee_l~old H~,--qrdous Waste 37 0 3'/ Total 136,4~6 90,'/~9 22'/,205 Source: Afmlm County Integrated Waste Management Stiff Report. The quantity of Anoka Co .unty mixed municipal solid waste__that will be delivered to the NSP- Elk River Facility in 1994 ts projected to be 133,000 tons. This projection is higher than projected in thc 1992 Anoka County Solid Waste Master Plan (RcfM. P. p: .~2), however, 1992 ~nc~ projected 1993 data indicate that thc Anoka County mixed municlpat solid waste deliveries to thc NSP-EIk River Facility will remain fiat in 1994. Anoka County:Mixed Munldpal Solid Waste Delivered to the NSP.KIk River RDF Facility · 1990 - 1994 1991 1992 ProJ~!ed 1993 l~J~d 1994 133,340 129,56'/ 132,602 134,000 133,000 10 SENT BY:Xerox Te;e¢opJar 7021 ;12-22-93 ; 9:30 ; COUNTY ADUIN.- 9-7822801;~13 Sources of Data The quantity of Anoka County mixed municipal solid waste that will be delivered to the Elk River Resource Recovery Facility in 1994 Is projected to b~ 133,000 tons. This projection is higher than projected in the 1992 Anoka County Solid Waste Master Plan; however, 1992 and projected 1993 data indicate that thc Anoka County mixed municipal solid waste deliveries to the Elk River Facility will not exceed 133,000 tons in 1994, Anoks County MSW Delivered to Elk River Resource Recovery Facility Approximately 73.:15 percent of the Anokn County wute delivered to the Facility is from the residential sector, and approximately 26.8~ percent of the waste delivered is from the non- residential sector. This determination is based on aa average of 1.1 tons per year per household of mixed municipal solid wute delivered to the Facility multiplied by the number of residential units in the County, This residential waste total wu divided by the :132,602 tons of Anoka County mixed municipal solid waste delivered to the facility in :1992 to arrive at thc 73.15 percent allocation factor for the residential sector. Residential Recycling Each of the 21 municipalities in Anoka County is required to report thc quantities of residential recycl~bles collected on a semi-annual basis. In 1992, 16,873 tons were reported. Non-residential Recycling Anoka County surveyed over 5,000 businesses to determine the quantity of non-residential recycling. Over 500 businesses with 20 or more employees were surveyed by telephone, and other surveys were conducted through the mail. Office of Waste Management volume conversion rates were used where necessary. Yard Waste Yard waste collected at the County yard waste sites and yard waste quantities reported by the municipalities comprise the 21,408 tons reported in 1992. The residential sector delivered 19.878 of these tons, and the non-residential sector generated 2,5:~0 tons. A conversion factor of 350 pounds per cubic yard was used. Tree Waste The quantity of tree waste collected in 1992 totals 5,115 tons. Of this, 2,660 tons were generated by thc residential sector and ~ tom were delivered by the non-reaidential sector. A conversion factor of :375 pounds per cubic yard was used. Household Hazardous Waste The amount of household hazardous waste collected at the event collections wu recorded. Based on a 10 pound pe.r gaIIon conversion factor, 37 tons of household hazardous wastes wcrc collected in 1992 11 1.2 cr C0b cl b LE'rr£R MEETING OF: IANUARY 10, 1994 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 8 FINANCE APPROVAL , 1 NO: ~ , This item was placed on the December..27, 1993 City Council agenda. It was tabled for additional information. The concern was regaramg dosing out the Senior Housing Project Fund to Tax Increment Debt Service. Don Schneider, HRA .Executive Director, has provided the attached documentation to answer the questid~ The transfer of $395,918.35 to the TaX flow problems the Fund will expe~ $192,000 in the HRA's Parkview Villa' of the building. RECOMMENDED MOTION: Move t. balance to Fund 376, Tax Increment ~ WE:tin 9401051 COUNCIL ACTION: raised at the December 27th City Council meeting. Increment Debt Service Fund will alleviate in part the cash nce in the next few years. The year-end fund balance of ;outh Fund is adequate to address future maintenance needs close out Fund 404, Senior Housing Project and transfer the ebt Service. CITY COUNCIL LETTER MEETING OF: DECEMBER 27~ 1993 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 9 FINANCE APPROVAL ITEM: CLOSE OUT OF SPECIAL BY: WILLIAM ELRITE BY: ACCOUNTING FUNDS DATE: DEc. 6, 1993 NO: In the past, the City Council established three special accounting funds that are no longer needed. These funds are: 413, Huset Park Hazardous Waste Cleanup; 404, Senior Housing Project; 302, PIR Bond Fund. The Huset Park Hazardous Waste Cleanup Fund was established for the testing and cleanup of potential hazardous waste in the Huset Park. It currently has a balance of $35,715.24. It is staff's recommendation that this fund be closed out to Fund 412, Capital Improvements-Parks. City Council does have the option of closing this fund out to the General Fund or any other fund that they desire. Fund 404, the Senior Housing Project, was established for the capital construction of the addition to Parkview Villa. Currently, there is a balance of $395,918.34 in this fund. In accordance with the bond documents, the remaining balance must be closed out to the tax increment debt service fund. It is staff's recommendation that the remaining balance of $395,918.34 be transferred to the tax increment debt service fund. Fund 302, PIR Debt Fund, was established for the payment of principal and interest of PIR bonds. In 1993, the remaining PIR bonds outstanding were paid in full. Currently, there is a balance of $50,882.86 in this fi. md. It is staff's recommendation that this fund be closed out to Fund 415, Capital Improvement Projects (formerly P.I.R. Fund). RECOMMENDED MOTION: Move to close out Fund 413, Huset Park Hazardous Waste Cleanup, and transfer the balance to Fund 412, Capital Improvements-Parks; to close out Fund 404, Senior Housing Project, and transfer the balance to Fund 376, Tax Increment Debt Service; to close out Fund 302, PIR Debt Service, and transfer the balance to Fund 415, Capital Improvement Projects. WE:dn 9312073 COUNCIL ACTION: Housing & Redevelopment Authority of Columbia Heights Comml~lonerl EuMbius Heinlz Palficia Jindra Richard Duslfn Donald J. Mur'zyn0 Jr. 590 N.E. 40th Avenue, Columbia Heights, MN 55421 MEMO Fax: (612) 782-2857. (612) 782-2854 DATE: TO: FROM: · January 4, 1994 Patrick Hentges, City Manager Donald Schneider, HRA Executive Director~-~- RE: BALANCE OF PROCEEDS FROM CITY OF COLUMBIA HEIGHTS GO TAX INCREMENT APPRECIATION BONDS OF 1990, SERIES A (Parkview Villa South Development) As per our visit yesterday, this is to advise you about the following in regard to the $395,918.34 (plus interest earned in 1993) in the City "Senior Housing Fund". me When the Parkview Villa South addition to the Parkview Villa Hi-Rise was finished in 1991, approximately $418,000 (plus interest earnings) of the proceeds from the referenced Bond issue were not utilized. It was determined in consultation with Stefanie Galey of Holmes and Graven that we could transfer a reasonable amount of the excess to an HRA Parkview Villa South Maintenance Reserve Account. It was determined that $118,770 was a reasonable amount, in accordance with legal requirements. Attached as Exhibit "A" is a copy of the letter from Stefanie Galey. The $118,870 was transferred and is reflected on the Balance Sheet as of 12/31/92 in the "Reserved for Parkview Villa South Maintenance Fund. (See 'Exhibit "B" attached) As of 12-31-92, the balance in the HRA Parkview Villa South Maintenance Fund increased to $166,961 (difference between expenses and income). It is expected that it will increase another $25-30,000 with the difference between the 1993 income and expenses. This means we will have approximately $192,000 to $197,000 in the fund as of December 31, 1993. A copy of the Operating Income/ Expense Statement on Parkview Villa South as of 11-30-93 is attached as Exhibit "C". Equal Opportunity Employer 1 of 2 Equal Housing Opportunity Agency RE: BALANCE OF PROCEEDS FROM CITY OF COLUMBIA HEIGHTS GO TAX INCREMENT APPRECIATION BONDS OF 1990, SERIES A (Parkview Villa South Development) 1/4/94 It appears that the $192,000 to $197,000 will be adequate reserves for the project, providing we keep the minimum rents at a level where $25,000 to $30,000 is built up in reserve each year. Expenses that can be anticipated in regard to extraordinary maintenance/equipment replacement include replacement of carpet in hallways after approxi- mately 10 years ($6,0'00 to $8,000); replacement of carpet in the apartments after approximately 10 to 15 years ($23,000 to $25,000); replacement of ranges and refriger- ators 10 to 15 years !($45,000 to $50,000); replacement of laundry room equipment after 7 to 10 years ($4,000 to $5,000); replacement of portions of mechanical systems after 10 to 15 years ($50,000 to $100,000); replacement of roof after 25 to 30 years (roof has 30 year guarantee) ($30,000 to $40,000); replacement emergency generator after 15 to 20 years ($50,000 to $75,000); other miscel- laneous ($100,000 to $190,000). Based on the above estimates with the minimal $25,000 per year being added to the reserves, at 25 years we would have placed a total of $817,000, plus interest earned of approximately $150,000 into the reserve account. We would have used, at ~the highest expense estimate level, $681,000 for the expenses. This would leave a balance, as of then, of at least $286,000 in the maintenance reserve account under this worst case scenario. e According to the Stefanie Galley legal opinion, it appears that we could not use any more of the City "Senior Housing Fund" money as maintenance reserves for the project. It appears that we have to build up the reserves in excess of the $118,770 already transferred to the Parkview Villa South Maintenance Reserve fund, from operating revenue, it appears that the $395,918.34 (plus interest earned in! 1993 could be used for another eligible project). Please call me if you have any questions. cc: HRA Commissioners 2 of 2 memo STEFANIE N. GALEY A~omcy at Law Dire~Di~ (612) 337-9212 HOLMES & GRAVF_2 CHARTERED 470 Pillsbu~ C~nmr. M~ne~polis. (612) 337-93~ May 29, 1991 Mr. Don Schneider Executive Director Homing and Redevelopment Authority in and for the City of Columbia Heights, Minnesota 590 40th Avenue Northeast Columbia Heights, Minnesota 55421 Re: Expenditure of Proceeds of $2,399,720.75 City of Columbia Heights, Minnesota General Obligation Tax Increment Capital Appreciation Bonds of 1990 Series A Dear Don: We acted as Bond Counsel in connection with the issuance by the City of Columbia Heights, Minnesota of the above described bonds, the proceeds of which are being used to pay the costs of construction of a facility to be operated as an apartment project for occupancy by elderly persons ~nd families (the ~Housing Project"). You have advised that it appears that approximately $300,000 of original Bond proceeds and interest earnings on the Bond proceeds will be left over after completion of construction of the Housing Project. You have asked whether there are any restrictions on how that remaining money can be spent, and whether there ~ any distinction as to how original Bond proceeds versus investment earnings thereon can be ~spent. . Resolution No. 90-38 of the City Council of the City of Columbia Heights, which awarded the sale of the Bonds provides that the Bond proceeds were to be deposited in the Project Account and disbursed to pay or reimburse for payment of public redevelopmenf costs of the Downtown C.B.D. Revitalization Project (the "Redevelopment Project"). The Project Account was created on the official records of the City by a Resolution of the City adopted on August 11, 1980. Referring to the Resolution which created that Project Account, the following pertinent provisions apply: ~rhe proceeds of the sale of the bonds, ... sbnll be credited to the Capital Fund [ a subaocount of the Project Account], from which there shall be paid all costs and expenses of the Redevelopment Project, including the cost of any construction contracts heretofore let and all ot~_er costs incurred and to be incurred, of the kind authorized in Minnesota Statutes, Section 475.65; and the monies in said account shall be used for no other purpose." Mr. Don Schneider May 29, 1991 Palle 2 A further provision of that Resolution states that all funds remainh~ in the Capital Fund after completion of the RedeveloDment Project and payment of the costs thereof are required to be credited to the Debt Service Fund. In addition, that Resolution provides that interest earnings from the investment of money in the Capital Fund sb~ll be deposited in the Capital Fund. Therefore, all of the approximately $300,000 left over after completion of the Housing Project must be expended on other costs of the Redevelopment Project, without regard to whether such monies derived from Bond prOCeeds, or from investment earnings thereon. To the extent that such monies are not needed for other costs of the Redevelopment Project, they must be transferred to the Debt Service Fund, which secures all of the tax increment bonds on an equal basis. The money cannot be applied to any expenditure that would cause more than five percent of the total Bond proceeds to have been expended on a private business use. You ~ asked whether such left over money could be used to create an operat~ Referrin~ to l~k~nesota Statutes and maintenance reserve for the Housing Project. Section 4?5.65 as referenced in the Resolution of August 11, 1980, the costs authorized to be paid for from bond proceeds include "all expenses, incurred and to be incurred, which are reasonably necessa~ and incidental to [the acqui~i~on or betterment of land, easement~, buildings, structures, machinery or equipment], includh~, but without limitation, the cost of necessar~ professional plannin~ studies to determine desireable locations, architecural, er~neering, le~,~l, financial d other rofessional services, printing and publication, and interest to · advisory, an P . . encement of the · obli ations prior to the anticipated date of ?.omm. ...... accrue on the g . - ._ ~_ ~.,,~.,~ a~ other ILUlCIS · Or S iS.L 8~essmenT~s ~v ~= ~-. .... collection of taxes Dee ........ ~ ~-:- ~ .... o~e a~nears to be T,..rl~ zu'm~b v.L ~,~- v o-- _ _ e lOt m~31L~ZZu.~z'~G pay · reasonable reserv broad enouf~h to tneorpora, t.e. ~ _?_r_~_Uo,,n_.o,f_.~ ,rovided the amount Of ~e r. esev_e_ and operat'm~ exp_e_r.~._e.~_._ _o! ~Q-e.-~e~P~--~.¥J~_'.ffi"-:_~..a,'-~"a%ti e~me~ditures lot ' · pe a__limitedpe , .,: ..... .-;_--c: __._,.,..,~ ~,,, a nrivate owner t ical reserves wmcn might De ae.~.,.-.,.,,G,-, ,...~ . r ........ .4 aoartment prolec~. -~o L,= ~.-, ........ __: ....... n.~ ,,-..a to be amount to be de~omte, dm. s-- ...~ ~,-~t- or t~ansferred to the De_b_~er_Yl~ after the date which - Y~ - - [ ...... · ~-~,~ent return that does not 17, 1990), they w~ll need to ~e mves~ec a~ a ~t~, v, -, exceed the ~ield on the Bonds. Please feel free to call if I can be of any further a-~sistanee. Sincerely, .' · Stefanie N. Galey SNG:ckr I I I I I I I I I I I I I I I I I I I I ROUSING AND REDEVELOPMENT Atrl'HOIUTY COLUMBIA HEIGHTS, MINNESOTA Statement 1 COMBINED BALANCE SHEET-Pagelofl All FUND TYPES AND ACCOUNI' GROUPS December 31, 1992 Wida C�tivc Totals For December 31, 1991 Rduc:imy Govemmen!al Fund Types Fund TIE!: Account Gro!!E!! Totals Special Gcncral Gcncral Long-(Mcmcnndum Onl�� General Revenue A�n� FixcdAsscu Term Debt 1992 1991 Uabllities, equity and other credits Liabilities: Accounts and contracts payable $8,175 $33,094 $41,269 $212,791 Insurance and taxes in escrow 6,634 ---6,634 7,121 Security deposits 5,060 5,205 --10,265 9,10S Acaucd salaries payable 5,462 1,790 -7,252 S,224 Payroll withholdings payable --0 2,001 Due to City of Columbia HeighlS 5,466. 24,608 -30,074 15,974 Due to Anoka County 15,175 15,715 -30,890 18,050 DuctoMHFA --0 9,885 Due to HUD -0 5,581 Due to other governmental uniis 3,144 -3,144 S53 Due to other funds S,511 63,152 68,663 32,173 Dcfcncd compensation payable to employees $172,111 172,111 154,615 Accrued liability for future program income 68,853 68,853 Dcfcncd revenue 423,003 2,583 --425,586 409,979 Liability for compensated absences --$9,590 9.590 9,874 Total liabilities 474,486 218.144 172,111 so 9,590 __!2!331 892.926 Equity and other credits: Investment in general fixed assets -5,066,689 5,066,689 5,032,349 Fund balance: Reserved for commllllity development 165,139 -165,139 160,187 cscrved for Par.kview 166,961 166,961 118,770 Villa South maintenance -Unrcsc::ved: Designated for Business Revolving Loan Fund 23,540 --23,540 Undc:signated 272,078 77,910 ---349,988 467,583 Total equity and other credits 627,718 77.910 0 S,066.689_ 0 _.S,772,317 5,778.889 Total liabilities, equity and other credits Sl,102,204 $296,054 $172,111 SS,066,§89 $9 ,590 _!6,646,648 $6,671,815 .. The accompanying notes are an integral pan or these nnanaa1 statements. -G X,/t'T.Li� r '? ,, RI: IiOVE~AL FINI~NCIAL 2/07/?3 1'2:43:16 ~ OF ~TAIL 1.0 ~ 3.0 E:pmditur~ Guideiine F[~ ]HE PERIOIJ(S) ~/~4~01, 1993 ll~lll]4 M]V 30, 1993. C1¥ OF COLUMBIA HEI~IS H.R.A. ~520R-~)4. I0 Pi~3E 8 (~ Alii If Ill POSTED RCT lTl) la'JSTEO Rk%qlNIl~i Revised ~ ~ID Ill ~ ~ 1N PROCEgS P, qLAI~ PCT 13 P~KVIEM VILLA 90UIH l?&.40- 999 .......... {}{} 52.64- 999 .......... }{{{ 40.00- .999 .......... {{{1 64.31-999 .......... }{{} i0,578.99- 115 .......... } CAPI [AL UUTLA¥ 1~ BI.IIi. t I{~19 4,400.00 0.00 0.00 130 OTHER IM~_NIS 7,00).00 0.00 0.00 170 lYFICE EQUIPI~' 1,900.00 0.00 0.00 180 MAOIINF. RY & EQUiPI'ENT 10,800.00 0.00 0.00 OTAL: CJIPITAL OUTLAY 24,i00.00 0.00 0.00 orAL: PA~iF.'~ VILLA .SOUTH 148,640.00 O.(X) 1,~.05 OTAL: PARKVIEW VILLA 90U1H 1~,~.~ 0.00 7,~.~ 13,218.02 8,8{8.02- 300 .......... l!l} 10,&59.32 3,b59.32- 152 .......... {{{} 818.!~ 1,081.05 43 .... 801.:50 9,.998.~ 7 2~,497.79 1,397.'/9- 105 .......... 141.200.61 7,439.39 94 ......... ?,437.39 94 ......... ?? ~RC GD~RNMENTAL FINANCIAL SYS 22/07/?3 12:43:16 _EUEL DF DETAIL 1.0 1HRU 3.0 ~e Guideline ~ FOR ]HE ~ dAN 01, 19V3 IHROi~IOI:L--NOV~30, I?73 C1Y CF COLUMBIA HEIGHIS H.R.A. (~-520R-V04.10 PAGE 7 A~I' MTD POSTED ACT YID POSTED REMAINING Revised ENCUMBERED ~ IN PROCESS AND IN PRO(~S9 BALANCE PCT PARKUIEW VILLA 98UIH 46340 PARKVIEW VILLA SOUTH PEI~SONAL :000 A~T~IF_D SALARIES 0.00 0.00 I~.~ 652.47 652.47- ~9 .......... 010 RE(~dLgR E~LOYEES 17,720,00 0.00 5F7.3.28 6,67§.03 11,244.97 37 --- .011 PART TIHE EMPLOYEES 6,280,00 0.00 135.16 3,574.53 2,705,47 56 ..... 013 MAINFENANCE ~OYFFS 14,440.00 0.00- 1,045.00 11,~9.69 3,380.31 76 ....... .020 OVERIIME 0.00 0,00 O.(n) 433.69 433.&9- 999 .......... 210 REI'IREMI:lqT CDN[RIBUTIllN 2,03C).00 0.00 100.76 1,349.~ 681.02 66 ...... 2?0 F.I.C.A. CONTRIBU1)DN 2,960.00 0.00 134.93 1,689.~ 1,270.18 57 ..... )uO IN~IRAN~ 3,210,00 0.00 220.44 2,447.21 762.79 76 ....... 400 LINEHFI.OY~NT CDM(-'EN~TI~ 0.00 0.00 0.00 1,068.43 1,06~(.43- 999 .......... 510 NORKE~9 COMP INSURANCE PR~ 1,3.50.00 0.00 79.00 1,049,~ ~().44 77 ....... 'OTAL: PERSONAL 9ERUICES 49,190.00 0.00 2,484.92 29,99~,,4i 18,190.59 62 ...... ~PPLIES :O<K~ OFFICE 9iJ~L1ES 30<).00 0.00 ~.07 157.3'8 14 ..6z ;010 MINOR E,-]IIiPMENT 0,00 0,00 0.00 ~.99 8~.~- '.~99 .......... ~0,30 PRtNI'If~ At{U ~INTED FORMS 0.00 0.00 0.00 185.16 1~.16- 9t':~/ .......... .'160 ~(NT & CDNSiRUCT MA'fER(AL 3,000.00 0.00 140.8'2 1,9'34.17 1,045.83 65 ...... -~I7{~IOENERAL 9LIPPLIES 3,500.00 0.00 ~3.16 3, I03.~ 3':Y6,01 8,9 ........ ;! 7{~m~NIFORMS O. O0 O. O0 14.17 85. ,'3 85.73- '~q,9 .......... 'DTAL-' SUPPLIES 6,800.00 0,00 4)7.24 5,574.42 1,22~).~ 81 ........ DD~ER SERVICES ~ CH~S ~)40 LEaL FEES 160.00 0.00 134.64 3,16~.31 3,005.31- 978 .......... ~050 EXPERT {~ PROFESSIONAL SERV 3,810,00 0.00 132.00 3,097.~7 712.03 81 ........ !LX, O MANAGEMENT SERVICES 0.00 0,00 813.5~ 6,b,"~.83 6,b3~,83- 99"~' .......... )100 PROTECIIVE SERUICES 0.00 0.00 0,00 1i/.30 Ii7.3)- '?~ .......... )105 TRAINING & EDUC ACTIUITIES 420.00 0.00 ?5.?2 i15.52 304.48 27 -- :;210 TELEI>HONE 2,500.00 0.00 141,11 i ,6,32.~ 86~,01 65 ...... F~20 POSTAOE 300.00 0,00 25.62 171.72 128,28 57 ..... ,...u orPiE]~ COMfftlNICATILIII9 0.00 0.00 59. II 185.62 185.62- 9~ .......... !:3i0 LOCAL TRAVEL EXPEN~ 420,00 0.00 5,~-~ 57.04 36~:.76 13 - i~'500 LE~ NOTICES PUBLI~ED 0.~ 0.00 0.00 6.33 6.33- ?99 .......... 7600 INSUR~CE & BDNIG 5,0.~).00 0.00 0.00 2,59~ ,00 2,459.00 51 ..... cJlO ELECIRIC UTILITIES 13,100.00 0.00 1,147.2'8 16,214.11 3,114.11- 12'3 .......... ~oc20 WA1ER UTILITIES 2,370,00 0.00 0.00 1,767.39 60C.61 74 ....... ~8;.~ GAS UTILITIES 9,63,0.00 0.00 611.8'2 9,1T7.~9 452.41 95 ......... ,-'840 REFUSE D)SPDSAL 1,920.00 0.00 0.00 1,793.66 126.34 93 ......... 'J~O SEWER UTILI/ITES 2, i90.00 0.00 0.00 2~6.00 1,914.00 12 - :~k'k') REPAIR &. MAINl S~-RUICES 9,690.00 0.00 617.72 17,~4.17 10,134.17- 204 .......... !lO0 RF]II'S & LEASES 800.00 0.00 0.00 29.40 770.60 3 ~0 M]SI; CHAROES 1,970.00 0,00 0.00 J 1,33 1~95J~,67 0 ~330 5UBSCRIP{'Ii)NS ~ MEMBERSHIP 310.00 0.00 0.¢~) 123.3'1 186.63 39 --- ).350~PILllT 13,4)0.00 0,00 1,1~.~ 12,~6.97 513,01 96 ......... ~35~ENAN f ~RVI~S I,.50<~.00 O,l'~ 0.00 0.00 1,500.00 0 IC [~JVEHI~:~rN. FINI~CIN..'ils ~/07~9~ 12:42:26 ~ ~ GRAIL 1.0 'r~ 3.0 FOR n~ ~qi~~~'~t~ ~ov 3o, CT¥ OF [JIL~BIA HEI~I'5 IiL520R-~. 10 PAIiE 4 ( ~l I~1[I ~ ACT Y1D POSTEi~ RtItAININO Adopted R~vi~ed Nil) IN ~ ~ IN Plit)CESS I)AL~ICIE ~T PARKVIEW VILLd ~ flt~q~S F0~ ~'ERqlr~S 4114 [X~ UTILITIES 2,240.00 2,240.00 116.00 2,305.00 OTAi.~ (:~i~ES Fffi 5EINI~S 2,240.00 2,240.00 196.00 2,305.00 -~.00- 102 .......... ~.00- 102 .......... IIISI~I.LJ~DUS' 6210 INIERE51 (IN INUESTI~NT$ 4,720.00 4,720.00 0.00 0.00 6220 ~'Nf9 163,300.00 183,300.00 12,473.00 149,160.00 6225 NON-U~.LLING RENTS 7,120.00 ?,120.00 600.00 7,10Q.(XJ 6290 fffl~ M[~ ~ 2,44~).00 2,400.00 113.75 1,496.21 9120 E~¥ ~ TO PR0P~TY 0o00 0.00 0.00 530.50 )1~ O[HI~ ~-'I.~S & Eli 0.00 0.00 0.00 7,286.81 3T~: I~I~t~ IN~E~ 177,540.00 177,540.00 13,2~.~ ~TN.~ REVi:~ ~ 179,7~.00 17~,/80.00 13,~1.'~ 167,878.~ DTAL: PN~KVIE# VILLA 5'8UlH 179,7B0.00 179,700.00 C 4,720.00 0 14,1~.00 91 ......... 20.00 ~ ......... ~03.73 62 ...... ~.50- ~ .......... !!!! 7,28~.81- ~ .......... )!)) 11,~1~.42 g3 ......... 11,901.42 93 ......... 11,931.42 93 ......... ~TY COUNCIL LETTER Meeting of s ~anuarv 10. 1994 AGENDA SECTIONs I~V BUSINESS ORIGINATING DEPT. s CITY NO s 9 CITY I~,IqAGER' S APPROVAL ITEMs ESTABLISH DATE FOR PUBLIC BYs PATRICK NENTGES BY( ~,~ ~ ~ ~PROVE~ENT HEARING NOs DATEs 1-03-94 , I am asking the City Councl~ to establish a date for a Public Improvement Hearing to consider the Seal coat project which rill be specially assessed to benefitting properties. The proposed seal coat of streets is in Area II, the Southwest quadrant of the City. Area II is within $Tth Avenue NE to 44th Avenue N~, University Avenue NE to Central Avenue HE, and that part of the CityJlying Vest of University Avenue NE and will include the entire University Avenue service road from ~7th to 5~rd. / At the present time, the ( Improvement Hearing be hex the City Council Chambers. RECOM~NDED MOTIONs Move to March 21, 1994, at 7sO0 p.m. :ity Manager is recommending that the Public on Monday, March 21, 1994, at 7s00 p.m. in tablish a Public Improvement Hea~ing for Monday, the City Council Chambers. callhrsc.imp COUNCIL ACTIONs ~GENDA SECTION: NEW BUSINESS 9 NO. NO. INDU$~ STEEL Meeting of:_1110/94 · drained ~ a piva~ siorm sewer onto ~ propc~ ($33-3'/th Avenu~)~ · -~,.. .... 0,, of the framer Cargill complex. · of~l~X~! ' ~'~'* ' ' · as a discharge point tor m~ in, .,,,, _ _ ' the propem owned by the City at ~-~o-. of this lot .,, ,_....,.,,,.~t n~ the south lot line ot ~g n ~u ~u~ ~ alo _ ........ ..,~. granting the easement as long .as.~ design of the storm sewer and outfall is approved by the ~ Engineer and that atari ~,,.~.msible for all costs involve~ tn constructing thc storm s~wer and restoration. RFIcoMMENDED MOTION: Move to authori~ the llayor and City 1Via.,~ager ~o ~rant a privat~ storm sewer easement on the property at f~)0-38th Avent~ to Stcven O. lonak. COUNCIL ACTION: Form No. 30-M-QUIT CLAIM DEED . Minn?o~.. (O I ndlvldu. I No delinquent ~es and transfer en~red; Certifica~ of Real Es~ V~ue ( ) filed ( ) not requ~ed Certificate of Real Estate Value No. _,19~ County Auditor by.. Deputy STATE DEED TAX DUE HEREON: $ ~ Date: _ (rescued for recording FOR VALUABLE CONSIDERATION,_ ~e C~y og ~ Heights real properly in I . a ~municipal corporation under the laws of ! , Grantor. hereby conveys and quitclaims to Steven G. Jonak Anoka--'~. , Grantee (s), _ County, Minnesota, described as follows: An easement for constructing and maintaining a private storm sewer to service storm water rtnnoff from Lots 23, 24, 25, 26, 27, & 28, Block 89 and the North half of the vacated alley lying adjacent to said lots. Together with Lot 36, Block 89, except the West 10.00 feet thereof and Lots 37, 38, & 39, Block 89 and the South half of the vacated alley lying adjacent to said lots. Also together with Lots 40 & 41, Block 89 and the South 1.00 foot of the vacated alley lying adjacent to said Lots, all in Columbia Heights Anne~ to Minneapolis, Anoka County, Minnesota. Said easement for the above-described property shall be over, under and across the south 10.00 feet of Lots 29 & 30, Block 89, together with LOt 31, Block 89 except the west 18.50 feet thereof, Columbia Heights Annex to M/nneapolis, Anoka County, Minnesota including the north half of the vacated alley, lying adjacent to said said lots. (if more spsce Is needed. ~ontinue on beck} together with all hereditaments and appurtenances belonging thereto. :\tflx Deed Fax SL,arnl~ lit, re By Its _Mayor STATE OF MINNESOTA COUNTY OF Anoka byThe foregoing was acknowledged before me this the., Mayor of _ the. City of Columbia Heights under the laws of _Minnesota Lee Ann BocwJ. nski KALINA, WILLS, WOOD~, GISVOLD & CLARK 941 Hillwind Road NE ~uite 200 Minneapolis, b~; 55432 By _ day of and ... Patrick"Hentges _ , 19__ , and_ City Manager , .. :', Municipal corporation . _, on behs]f of the '~ City of Columbia Heights__- SIGNATURE OF PEitaON TAKING ACKNOW/~I~DGMaNT be sent to Inet ~rfl)ed la tick in.rumor dJould ( ude a&me tfld tddre# or Orlnteo)r TO:. FROM: SUILIECT: DATE: ~AT ~NTG~, C~ ~NAGER // , ~NA -- See attached Shared Ride Expansion and OnE~nat~ou Dest~nat~on repo.s fo November, 1993, for the Shared Ride Program. If you have any questions, call Linda Ma8ee at 782-2812. 2) COMPUTER TRAINING CLASSES-- Last year, Stuart Anderson proposed a variety of training classes conducted by City employees. This year, we are concentrating our efforts on upgrading our personal computer skills. If the City Council is interested in attending any computer training activities, please feel free to contact Bill Elrite for further details. e,cDi. B.G. FUNDING-- ty Council is aware, January 24, 1994, a public hearing is established to consider the planned use of the C.D.B.G. Funds for 1994. Enclosed please find background information concerning the funding requests that have been filed to date. I will schedule discussion of this item in a work session after we meet with the landlords on January 18,1994. 4) OPERATIONAL REPORTS FOR DECEMBER-- Attached are operational reports from various Division Heads indicating the significant items undertaken or accomplished for the month of December. I trust you will find the reports to be informational and beneficial with regard to major undertakings occurring within the divisions in this past reporting period. 5) COMMUNITY SERVICE WORKER HOURS-- During the month of December, staff utilized the following hours of volunteer service: Administration/City Hall .... 8:00 hours - City Volunteers & Anoka'Hennepin'Ramsey 0:00 hours - Fare Share Library ................. Fire/Public Works ......... ~ . Anoka-Hennepin-Ramsey 26:00 hours - Total ~AWARD OF FINANCIAL REPORTING ACHIEVEMENT-- · pleased to notify the Council that the City of Columbia Heights has again been awarded a Certificate ~~e~f~fg~ by an impartial panel to meet the high standards of programming, including Excellence in Financial Reporting by Government Finance Officers Association. The MANAGER'S REPORT Page 2 January 7, 1994 demonstrating a constructive spirit of full disclosure to communicate its financial story and motivate potential users and the user groups to read the financial report. Bill Elrite, June Johnston, and the Finance staff should be commended for their effort in achieving and maintaining this high level of financial reporting performance. GFOA has a similar award for budget presentation documents. As a goal in the next few years, I would like to explore the City's ability to accomplish this achievement also. Essentially, this involves improving our budget presentation material and budget document in an effort to make it more understandable for the City Council and citizens. 7) ENVELOPE SPECIALTIF_S- - Be advised that Northern States Power has approved an application for its area development rate (ADR) for the Envelope Specialties, Inc. facility at the 37th Avenue NE and 5th Street NE in Columbia Heights. Service under the ADR program will provide a discount on the company's demand charge for a period of five years. The southwest industrial zone in Columbia Heights qualifies for the ADR program and this loan played a significant role in locating the project on the site. 8) MINNESOTA STATE HORTICULTURAL SOCIETY AWARD-- Be advised that the Columbia Heights Beautification Project received a Minnesota Green Community Gardening Award. The volunteers demonstrated high standards in areas of design and visual effect, resourcefulness and community participation. 9) GROUNDWATER PROTECTION NEEDS ASSESSMENT-- Attached please find draft policy statements from Anoka County on their Groundwater Protection Needs Assessment Program. Mark Winson will be reviewing the document to determine, if any, any impact on Columbia Heights. 10) DECEMBER 9TH ANOKA COUNTY COURT ARRAIGNMENTS-- As you recall, Harold Hoium expressed concern with the City Attorney, who was not present at four court appearances on December 9th. These appearances were scheduled arraignments whereby the parties simply enter their guilty or not guilty pleas. Criminal prosecutors do not typically attend these arraignments as the judge orily allows a guilty or not guilty statement from the party. In fact, the judge does not even allow the party to indicate a plea with the added statement of explanation. I will speak with Mr. Hoium regarding his concerns directly. 11) SHLNE ORGANIZATION UPDATE-- The Council has expressed concern with the level of City involvement in the SHINE Organization. To date, no funding has been expended other than copying of their agenda material. Carol Frey does attend their meeting and occasionally staff members such as myself or Police Department staff have also been in attendance. We have received some inquiries from citizen groups concerning the establishment of further neighborhood groups, but I have advised staff to be cautious as to the intent of establishing a neighborhood organization and the amount of time necessary to assist citizens with the organizing process. With regards to the SHINE Organization, we have primarily assisted them in developing a neighborhood consensus on MANAGER'S REPORT Page 3 January ?, 1994 redevelopment plan alternatives, as per the City Council formal recognition motion at the December 10, 1993. 12).~y~~ MANAGER'S SE, CRETARY APPOINTMENT-- I/am"p~eased to announce that I have appointed Carole Blowers as the replacement for Bonnie Stanley. - ~r(~l~/comes with an extensive amount of municipal experience. She has served as secretary to the Public Works Director in Brooklyn Center, worked in a variety of Brooklyn Center offices and most recently has held a part-time clerical position in the Brooklyn Park Police Department. Carole has the added benefit of being on the Charter Commission in Brooklyn Park and the secretary to the Charter Commission in Brooklyn Center. Her municipal knowledge, together with her high skill level, placed her above the other candidates. 13) COUNTY IMPROVEMENTS TO MAIN STR~-F-T-- Attached please find a memorandum from Mark Winson concerning proposed plans to improve Main Street (CR 102) by Anoka County and the City of Fridley. Mark will be attending the informational meeting for the public on January 13, 1994, as will Councilmember Jolly. If you desire additional information on the project, please feel free to contact Marl As Mark indicated in his memorandum, he did have an opportunity to review preliminary plans on the project, but to date we have not received any formal plans. Mark did indicate that the City could have cost-sharing for the project, our drainage concerns appear to be met, and we are attempting to address the surcharging problem with the 44th Avenue storm sewer that intersects the road in the vicinity of the construction. 14) M.W.C.C. FLOW ESTIMATE-- As Commissioner Weaver mentioned during his presentation before the City Council in November, the City, due to the wet conditions in 1993, realized a substantial increase in actual flows over and above the estimated billings. In 1993, the City will have due a full 610 million gallons of flow charges to M.W.C.C. in 1995. Our 1994 flow estimate is recommended to be established at 550 million gallon based upon a downward trend in our actual flows. With the exception of the groundwater infiltration in 1993 due to the wet conditions, we suspect that we will be closer to the 550 million gallons estimate in 1994 and 1995. Nevertheless, the estimate has been established at 550 million gallons and accounting procedures have been set up to accommodate the additional amounts that will be due to M.W.C.C. in 1995. : 15) STATUS OF STAUCH PROPERTY ACQUISITIONS-- Be advised that the City, with the Land Title, Inc., closed on 11 of the 13 property purchases with Lee Stauch. Money has been held in escrow to accommodate mortgage payments and other obligations of the seller. We are scheduled to close today (Friday) or Monday on the final two properties. 16) RICHTER/MR. STEAK COMPLAINT-- Curt Richter, who lives to the rear and east of Mr. Steak, has complained about the lack of a fence around Mr. Steak's parking area. City staff has met with Mr. Richter and Mr. Steak on a number of occasions. Additionally, we've had a joint meeting with all the parties in an effort to resolve the problem. Mr. Richter feels that the fence should be constructed. Current zoning ordinance requires fences to be constructed MANAGER'S REPORT Page 4 January 7, 1994 around parking areas that are adjacent to residential districts. We have enforced this provision at the time of occupancy changes, various zoning approvals, or major alternations to the building. In the case of Mr. Steak, the building was constructed in the 1960's and subsequently added onto in the early 1970's. Our records indicate that although the project was formally reviewed by the City, a fence was not required at the time. Similar circumstances exist along Central Avenue, except in the case of the more recent developments that occurred during the later 1980's and forward. Although Mr. Steak is not opposed to putting in a fence in the future, they do believe there are some financial constraints along with basic concerns with installing and maintaining the fence. It appears that Mr. Steak is essentially grandfathered in relevant to the fence excepting if a change of use or substantial improvement occurs on the property. Be advised that Mr. Richter does not accept our interpretation of the ordinance or other remedies that have been offered. 17) THANK YOU FROM CHAMBER OF COMMERCE-- The City received a letter from Steve McAlpin expressing their gratitude for the City's participation in the Toys for Joy Drive. My commendations to the Police and Fire Departments for their support and contributions. 18) LES CHIFS COMPLAINT-- See attached memorandum from Mark Winson. As indicated, work was performed last Spring by the Public Works Department. PH:bj 94/1 Attachments (! II II II II ~ # # # # II II II II II II II II II Housing & Redevelopment Authority of Col nbia Heights SS0 N.E. 40th Avenue, Columbia Heights, MN iS December 30, 1993 City Council & City Manage: City of Columbia Heights Enclosed (Exhibit "A") is for $1,200 of the City considered if you wish. However, the HRA Board o~ regard to the planned use the funds as is included The City Council hearing funds is scheduled for Ja] If you have any questio~ 782-2855. Sincerely, MA~.JAGER CITY GF COLUM~ HEIGHTS F~x: (612) 782-2857 · (612) 782-2854 a copy of an unsolicited request from CEAP ~Y1994 CDBG funds. This request may be Commissioners after your work sessions in lot the 1994 funds, has recommended uses for a Exhibit nB". in regard to the planned use for the CDBG ~uary 24 at approximately 7:15 p.m. in regard to the above, please call me at Donald~R. Schneider Executive Director Enclosure: cc: CEAP (Kent Campbell) Equal Opportunity Employer Equal Housing Opporbjnity Agency Mr. Don Schnieder City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421 December 27, 1993 Dear Mr. Schneider: CEAP submits the following grant for your consideration as a request for the 1994 Community Development Block Grant (CDBG) funds available in the amount of $1,200 dollars. With the additional funds we will be able to continue serving families and meet the rising demands. We feel CEAP and the City of Columbia Heights share a common goal to serve the people of the community. Helping families to self-sufficiency is an extensive task and requires intense staff and volunteer time. It is obvious that to undertake such a wide ranging project we need the communities financial resources to help insure success in meeting the needs of the people in the community. Self-sufficiency needs are intricately connected to the inability to live independently of emergency services. Emergency financial assistance is frequently associated with longer term problems. Intervention Services are the preventative bulwark of hunger and homelessness. To achieve, adequate ability to escape from poverty, self-sufficiency goals must be addressed. The services that we provide are of great value to those who need them. In order to help the families we serve and strengthen the community, we want to proactively respond to the needs before they assume critical proportions. We sincerely hope that the City of Columbia Heights will join with CEAP in the continuing fight to help those less fortunate in the community. The joining of our resources will make the community stronger and more effective in meeting the needs of the people we serve. Best regards. pirector of Development ehclosure -.~ 7231 Brooklyn Boulevard at CEAP WAY. Brooklyn Center, MN 55429 · 566.-9600, Fax 566-9604 1201 89th Ave. N.E., Suite 130, Blaine, MN 55434 · 783-4930, Fax 783-4700 0., Page Two e ® Se Nam~ and Address.. Coma.unity Emergen 120~ 89th AVe. NE Blalne, MN 55434 ~dmtnistrative Ad P. Campbell, 7251 Brooklyn B1~ Brogklyn Center, 566+9600 Yea~ of IncorDorz C~was incorpcu AnoVa County sta2 ~f Aaency: =y ASsistance Program, Inc. Suite 130, Director d MN 55429 of Organizational Development :ion: ~ted on May 1, 1971. The CEAP branch in ~ed in operation on July 13, 1987. al Objectives of Oraanization: %P is to prevent a crisis for an individual Goals and Princi; Thei purpose of CI or Family through the provision of intervention services, andi to assist clients in receiving long-term self -su~ficiency S4~rvices. Mission Statement: CEAP is available to ~he people of the community, to answer their critical needs ~lile preserving their dignity as human beings. AmoUnt Reauested: cEA~ is requesti:~g $1,250 from CDBG funds· CDBG funds will be used for direct service needs suc~.as In2ervention, F&~ily Services and the _NA~ prggr~m, with the growing number O~ people in our communit~s ~ay~ng _. difficulty making ends meet, CEAP's services ~ave con=lnue~ s will be used for Columbia Heights rect services. tolexpand. 10~% of the fund reoidents for di Rationale for Rs Thlre is ·vid·nc (i~ the Anoka CC greater awaren~s emergency serVx~ ~3est: · that reloCation-from Coon Rapids to Blaine ,unty Human Service Building) has produced s and subsequently greater usage of CEAP Page Three Self-sufficiency services are unavailable elsewhere. Although other food shelves exist, CEAP has the only food shelf whose staff provide self-sufficiency referrals. Description of Services: CEAP's Self-Sufficiency Services work alongside Intervention Services, and offer families an alternative to economic dependence. By helping families help themselves, special needs assistance and family loans help families gain self- esteem and prevent crises from occurring. CEAP's Intervention Services offer supplementary food to families living in Anoka County. After a family has utilized CEAP for emergency food on more than three times per year, CEAP refers them to participate in its long term self-sufficiency program. Comparison Between CEAp and Other Aqencies/Programs No agency in the area offers either special needs funds or the Mothers and Children (MAC) program. CEAP is the only MAC site in Anoka County. CEAP is a full service human service agency, open from $ to 4:30 p.m., Monday through Friday. CEAP has resources available including a self-sufficiency mentorship program (administered through the Brooklyn Center office). CEAP differs from other emergency providers in that the intake process is more complex. CEAP staff consider each individual family on a case-by-case basis. CEAP coordinates with the Emergency Food Network - North (EFN), and with all local food shelf providers. CEAP staff make clients aware of the nearest provider. Many clients comment on CEAP staff's familiarity with community services and "friendliness.,, Families coming to CEAP for financial assistance often utilize the food shelves as well. Client Population: 100% of CEAP's client population is below 135 percent of'the federal (HUD-designated) poverty level. Page Four 10. In ~992 over 82 ~ under $10,000. ¢ poptlation is col unemployed" famil wai~ing to become CE~ in the inter Estimate of Total Dur~.ng 1993 CF. AP: 1iv Sez~ Add! for ercent of CEAP clients had a~nual incomes ~AP's An°ka County office przmary prised of "working poor" ~nd "newly les. Additionally, families who are eligible-for County programs often come to im. Number of CEAP Clients in Columbia served 164 families, and 485 individuals .ng in the Colt~bia Heights area through Intervention ,ices. FinanOial assistance was provided to an .tional 10 families and totaled $1,433.99. Information statistics is gleaned from the zip code within the city. 11. Areas of Staff CE~ staff atte plaDning sessio They actively c as Early Child emergency servio~ 12. ~ 13. O%bJer Sources ._z~ertise: in service weeklymeetings and quarterly , as well as topic-~specific workshops. rdinate and collaborate with agencies such ~d Family Education, and with other providers. tached budget for FY 1994 Funding: CE~ will receive CDBG funds from the Cities of Fridley, Andover and Blaine for 1994. Additional funding for Direct Servicesi~ill be sought from other cities in Anoka county as well.~ 14. Additional Infor nation: Zncorporation Repo~c Budget ApPendices Articles of 1993 Annual 1994 Agency~ ae MISSION STATEMENT CEAP is available to the people of this community to meet their critical needs while preserving their dignity as human beings. ANNUAL REPORT 1993 COMMUNITY EMERGENCY ASSISTANCE PROGRAM. INC. Brooklyn Center. Minnesota BALANCE SHEET June 30. 1993 (With Comparative Totals for 1992) Unrestricted Restricted Fund Fund ASSETS Curr~nt Assets Cash and Temporary Investments l~¢¢ivablcs Prepaid Insurance $ 525.386 $ 209.382 8.093 1.851 5.004 Fixcd Assct Total Fund 1993 1992 734.768 $ 890.000 9.944 19.344 5,004 3.265 Total Current Assets 538.483 Other Assets Loans Receivable, Net Long-Term Investments Fixed Assets Accumulated Depreciation Net Book Value TOTAL ASSETS LIABILITL~ AND FUND BALANCES Current Liabilities Cun'ent Portion of Long-Term Debt Accounts Payable Accruals and Other Liabilities Deferred Revenue Total Current Liabilities LONG-TERM DEBT Total Liabilities FUND BALANCES Designated Undesignated Capital Improvement . Donated Capital " Total Fund Balances (Note 1) TOTAL LIABILITIES AND FUND BALANCES $ 538.483 $ 12.655 68.427 88.323 169,405 169.405 126.296 217,782 25,000 369,078 538.483 211.233 153.497 400.949 $ 765.679 250 250 250 765.429 765.429 $ 765.679 628,977 (183,040) 445,937 $ 445.937 $ 4,320 4.230 27.872 32.102 396.533 17.302 413.835 445,937 749,716 153,497 400.949 628.977 (183.lM0) 445.937 $ 1.750.099 912.609 157.582 582.377 (159.526) 422.851 $ 1.493.042 $ 4.230 S 3.582 12.905 12.716 68.427 62.885 88.323 24.001 173.885 27.872 201.757 126.296 1.379.744 25.000 17.302 1.548.342 $ 1.750.099 103.18a, 32.403 135.587 109.058 1.223.397 25,(XX) 1.357.455 $ 1.493.{M2 CEA Jane Ewinl Rick Bmfin$ Sm AO~ns CEA,~ · Brooktyn Center, MN $~ Fix 586,9604 MES SAGE FROM TH] Thi: ~ ~ ha~ ~ one of *iI nificant chnnle for CEAP..4 dcliv~M tu the community. The fa rnilie~ we sm'va uked for help Iowmls ,,-if ~mciency. Self-mqWmfl cnn lake man), rom~.l fo~ some it is a Joan f~ · caf ( dill'~.'u#ies. Our soai is to view fa~ilie~ from ~ point of strens~ £ A.~ CEAP fol~es ahead wilh Ibis n~w meflmd of delive~n! ser~ the family becomes a community ~ffon. '~ parmerd~ip Iookin8 4x LudLin[ Io thc future CEAP is aciled about the oppommit~ panne~hips in reaching um to ~Jbe whose needs af~ unmct ~ CF. AP apprwinle~ thc c~mtinued s~ofl of its voiumeers and (I siabilizc the fnmily. An cra of'~'qoumability and mspomibilit~ Davtd S. MeCi.h~ MEMB: Anoka Brooklyn Ceec Brooklyn Cent, Brcx~lyn Ce~ Bmoklrn Pale Bmoidyn CeOs Brooklyn Cern CM Rapids Brooklyn Park Brooklyn Padt Bruoklyn Cen~ Sl~,ni ~ P Bnx)U.vn Cay Bamklyn ~a~ P PROVIDED SERVICES l~! 1~2 L62'7 410.301 ~ , 4101.652 11.112 14.461 9~,461 S 101.783 ~8 526 131 ' 134 161,733 . S 175.391 20,M9 2~.668 718 939 134,.~9 200,000 232579 224;859 's BOARD OF DIRECTORS Judy Brink P. twoed Johnson Emu Sepr Randi Cru~ Thomas Muff'ny b Swanson Putt Fomr brl RoSslh Jack Weinmann 1201 89U1 Avenue N.E. · Suite 130 * Bline. MN 55434 783.4030 * Fix 783-4700 PRESIDENT AND EXECUTIVE DIRECTOR ~er conducting focus IroupI with fire, lies thru CF. AP sm~es. ~e decided to Chanlo bow smvJces in: 1.) the smbilLy, ing of their lives; 2.) help in mnoving barrim which were pbced in ~ way; 3.) beJp r foc ~.pair of th.ir existing uumixxMtion. Othen my need · n~__~,,~ who can usist with sans of lib's hOC wmkness, nnd journey wilh them. ~ · cool)emtive effort bemm~ vital to serve the needs of the people in the mmmunieT. Suens, th~inl ~ fo~ the fumes of othen. o .join with other o~anintions and busines~s to develop the st~xSths of the communi~. Foflninl ~mes om' p~ma~ go~t. ' CEAP Ii&ne North Uni~d Methodisl Church . Our Lady of V'~ory Ca~ol~c Chmr, h Our Savior's i~formM Church ~ Covennm Church ~ L~___~.ran Church Riverview U~ M~ ~u~h ~ of ~ L~ ~ S~nl ~e ~ OKt O~h St. ~s C~i~ ~h St. T~y's Ca~li~ ~h' Brooklyn Pm'k Minneapolis ldinnea~lis Brooklyn Park Brooklyn Pnrk Broo&Jyu Park Bhine Brooklyn Park Brooklyn C. mer Blaine fy94 SALARIES BENEFITS FICA Medicare W. C. U. C. Medical Retirement Disability AUDIT PROF. FEES SUPPLIES Office Postage Maintenance NOP MAYD Christmas Food Shelf Clothing Shelter Transportation Back to School Loans Special Needs OCCUPANCY Utilities Telephone Trash Snowplow Cleaning Serv. Rent '.TRAINING/MEETINGS FURNITURE/EQUIP. TRANSPORTATION Volunteer Staff VOLUNTEER RECOG. NEWSLETTER FUND RAISING INSURANCE MORTGAGE Debt Retirement Interest MISCELLANEOUS TOTAb 363711 22550 5274 4098 1499 21187 17905 2744 5000 1500 50OO 3500 2000 43000 12000 25000 65000 5000 2000 200000 77500' 6500 4500 6000 700 19512 7500 5000 1500 4500 4000 5000 5000 7500 4230 2718 2500 972128 COMMUNITY Individual Churches Business OrganizationS PROGRAM MAYD SEP Clothing Anoka Co. Hennepin Co.~ SEP ~ MAYD Title ~II FEMA CDBG ~HSC CORP/FOUN. UNITED WAY RENT SUBSIDY LOAN FUNDS REFUNDS 40000 110000 38777 40000 47000 250 500 10800 70080 21368 8828 10000 18500 30000 130000 235525 4500 151000 5000 972128 L .; - : Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40th Avenue, Columbia Heights, MN 55421 C~mmi~ione~s Eu~ei~u~ Pal~'i¢la dindra Oena~ J. Murzyn. J¢. Fax: (812) ?82-2857 ° (612) 782-2854 PROPOSED 1994 COMMUNITY DEVELOPMENT BLOCK GP~%NT (CDBG) PROGRAM FOR CITY OF COLUMBI~ HEIGHTS FISCAL YEAR (FY) 1994 GRANT AMOUNT EXPECTED $250,000 TO $280,000 (Received $255,644 for FY 1993) PROJECTS PROPOSED FOR FUNDING WITH FY1994 CDBG GRANT FUNDS. Neighborhood Revitalization with Priority Use of Funds in Sheffield Neighborhood $140,000 Be Housing Rehabilitation with Priority Use of Funds in Sheffield Neighborhood to $160,000 C. Public Service Grants Senior Outreach Program - $11,030 for Columbia Heights (Anoka County Community Action Program) 2. Alexandra House (Columbia Heights) 3,000 De 3. Hot Meals for Shut-Ins - 3,080 (Meals on Wheels) for Columbia Heights 93,890* to 102,890.. 17,110 to 17,110 TOTAL $250,000*** 280,000** If funding is less than $250,000, the amount reduced would be take off the amount for Housing. Rehabilitation. CDBG If funding is more than $280,000 the additional amount would be adde to the amount for Housing Rehabilitation. Includes approximately $30,000 to $35,000 for Coiumbia Height's shat of the County-wide CDBG/HOME Program allocation for housing rehabilitation. ~ Equal opportunity Employer Equal Housing Opportunity Agency WOMEN AND THEIR CHILDREN/YOUTH December 2~, 1993 Donald R. Schneider Executive £.irector Housing an¢, Redevelopmen of Columk,ia Heights 590 NE 40t~ Avenue Columbia Heights, MN Dear Mr. SChneider: As per ouriconversation request for $3,000 from, Community ~velopment B1, Heights. lin addition,. continue on a weekly bas Authority 21 BOARD OF DIRECTORS Robe~ta Flatten, Chair Audrey Howlett, Vice Chair Saly West. Secmmry Lyle Mueltl~uer, Treasurer Tom AI3erg Tenle Bunker Barb Case on December 16, 1993, I am forwarding a the City of Columbia Heights through the ~k Grant funds. These fund~ will be us~d to provide safe, temporary emergency shelter, support services and community advocacy to battered women and their i childran/you~h who reside in the City of Col~mbia our Columbia Heights support group will £s. [nd their children and youth have received rect serVice advocacy, support group and Over 390 battered women support, information, d~ shelter services in 1993 ! We are extremely grater;1 for the on-going support the City of Columbia Heights has iContributed to Alexandra House. Your commitmen~in confronting the problem of domestic violence in our conmtunltie{I continues ={ City ef Co:umbia Heights s=reng~hen the partnership between =ne and Alexandra House. and/or need further information, please Thank you for your consideration. X 424, CIRCLE PINES, MN 55014-0424 (Located in Blaine) ~332 · Crisia/TTY: 780-2330 · Fax: 780-1273 If you have any question contact me at 780-2332. Sincerely, P.O. BC Business: 78~ Clauc,a Hulleman Dawn M. Massey Stella Petersen Jean Shirley Lynne M. Tellers Ba.,'o Treska Pat Prinzevalle, Executive Director O' 0 LS 'ON l!uJJed NI~I 'seU!cl elOJ!3 Ol¥cl aSe3soc~ 's'n uo!lez!uet~JO l!JOJcl-UON t,~t,O-ff ~0~ eloseuu!l~l 'seu!cl elOJ!O ff~ff xo~i 'O'cl qinojdueJPl!LlO J!eLI.L pue ueuJoN~ PeJe~e~i JO=l JelleqS V esnoH eJPUeXelV ANOKA COUNTY CO .MUNI'i'a/' ACTION Pl::lOGi::lAllli INC. 1201 80th AVENUE NE · SUITE 345 BLAINE, MN 55434 · PHONE 783-4747 · FAX 783-4700 ^~w~, December 1, 1993 Mr. Donald Schneider Executive Director Columbia Heights HRA City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, Minnesota 55421-3878 Dear Mr. Schneider: Thank you for the opportunity to submit a CDBG funding request for the 1994-95 program year. On behalf of the Senior Outreach Program in Columbia Heights, administered through Anoka County Community Action Program, Inc., I am submitting a request for $10,800.00. Because of your past and current support, vulnerable and isolated seniors and disabled adults are able to be assisted by Barb Tai!lefer, the Outreach Worker for your city. Barb identifies and meets with clients, and assists them in obtaining services so that they may live in their homes. She provides case management, referral and advocacy for these individuals, who have great difficulty coping with their situations. Without outreach efforts, it is likely that many of these residents would be forced to unnecessarily seek long-term care in a nursing home, or would simply be left in their homes with inadequate food, medical care or other basic necessities. If you have any questions, or require further information about this funding request, please feel free to contact me at 783-4741. On behalf of seniors and disabled adults in Columbia Heights, thank you for your consideration of this request. Sincerely, Cynthia Hendricks Coordinator of Senior Programs and Volunteer Services C~/ch AN EQUAL OPPORTUNITY EMPLOYER ANOKA COUN 1201 89ltl AVENUE NE PROPOSAL TY COMMUNITY ACTION PROGRAM; INC. · SUITE 345--BLAINE, MN 55434 · PHONE 783-4747 · FAX 783-4700 ~ FOR PUBLIC SERVICE Anoka County Community 1201 89th Avenue N.E., Blaine, Minnesota 55434 Contact: Cynthia Hendri Volunteer SerV 612/783-4741 Funding is being reque~ Columbia Heights, admix ACtion Program - Senior Outreach Program SUite 345 :ks, Coordinator of Senior Programs and Lees ted for the Senior Outreach Program in .istered through Anoka County Community Action Program, Inc. This program provides case management, referral and advocacy fo~vulnerable, isolated seniors and disabled adults within the city0f Columbia Heights. The Outreach Worker identifies and meets wi~h residents to help determine their needs, and assists them in,braining social, medical, financial, nutritional or other ~erviCes, This includes, among other assistance, helping .them complete energY assistance or weatherization applications, contacting a Public Health Nurse or referring clients to Such programs as the food shelf, home delivered meals, or cho~e Services. The Outreach Worker meet~ bi-weekly with the six (6) other Outreach Workers in Anoka County This provides support, education and information for her in h~r work. The outreach Worker also receives daily supervision fr°m Volunteer Services at with staff of programs County. She has a grea resources available in Columbia Heights Seniorl aware of outreach servi¢ This pr6ject will serve~] of Columbia Heights who they ~remain in their vulnerable and often ho1 access to services. Mi most clients have some ~' independent involvement The anticipated resulto are to reach as many Columbia Heights as poS. feasible to enable them program means that the~ nursing home admissions and emotional burdens f the Coordinator of Senior Programs and CCAP. The Outreach Worker works closely nd services in Columbia Heights and Anoka deal of knowledge of clients' needs and the area. She is also linked to the ~enter, to ensure that staff and senior are :es. )rimarily low and moderate income residents need assistance in obtaining services, so homes. Clients served are isolated, Lsebound, reducing typical awareness of or My lack family of community support, and fpe of disability or impairment which makes with service providers very difficult. and goals of the Senior Outreach Program isolated seniors and disabled adults in ;ible, and to assist them in whatever ways to remain independent. Th~ success of this ;e will be fewer premature or unnecessary , injuries, or deaths, and fewer economic Dr the entire community. ~N EQUAL OPPORTUNITY EMPLOYER Proposal for Public Service Grant December 1, i993 page 2 While this is not a new se~;ice, it is ex?anded because the needs of the population served continue to grow, and more traditional resources and support systems are less available. According to the 1990 Census, there are over 3,000 Columbia Heights residents over the age of 60, many of whom are moderate or low-income. This community, like others in Anoka County, will continue to see significant growth in this population in the future. The past ten tI0) ~years saw a 'sixty percent (60%) increase in the elderly population in Anoka County. Many seniors and disabled adults are living longer, but with reduced, fixed incomes, resulting in increased needs and limited resources for assistance. The Outreach Worker will continue to serve previous and new clients, most of whom rely on her for substantial assistance. To our knowledge, there are no similar services provided by other organizations serving the Columbia Heights area. Approximately 400-500 residents would be directly served by the Senior Outreach Program. Many clients require multiple contacts for additional assistance or follow-up on requests for services. One hundred percent (100%) of these clients are Columbia Heights residents. Ninety five to ninety eight percent (95-98%) of clients will be low to moderate income. During the 1992-93 program year, seventy percent (70%) of Columbia Heights clients served lived on an annual income of $9,300 or less. The total funding requested is $10,800.00. Due to the awareness of limited CDBG funding, ACCAP is w±]ling to approach community organizations in the city of Columbia Heights to raise an additional $1,200. The minimum cost of this program is $12,029.00. Possible sources of funding within Columbia Heights include service organizations, churches or individuals. ACCAP also is willing to work with the city of columbia Heights in proposing non-CDBG city funding in its budget process. A budget for the Senior Outreach Program is attached to this proposal. The prima~t 'administrator for the Senior Outreach Program is Cynthia Hendricks, Coordinator of Senior Programs and Volunseer Services. Oversight of Ms. Kendrick's work and the department belongs to Stephen Klein, Director of Planning and Community Programs. Based on results seen in previous years, along with written feedback from clients and community members, we believe the Senior Outreach Program in Columbia Heights is vital to the well being of vulnerable citizens in the community. It provides many benefits to seniors and disabled adults while remaining cost efficient. ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. Proposal for Public Serv: December 1, 1993 page 3 Without CDBG funding o~ Outreach Program could Additional CDBG funds wii We are always seeking add or private sector in ColU in discussing with appr~ might locate 'other sourC Thank you for your consi further information woul Cynthia Hendricks, Coor¢ Services, ACCAP. ANOKA COUNT ~ce Grant some other type of city funding, the not exist and still be effective. .1 be required. itional sources of funding from the public mbia Heights. We would be very interested )riate community and civic leaders, how we ~s of funding. aeration of this funding request. If any ~ be helpful, please feel free to contact linator of Senior Programs and Volunteer COMMUNITY ACTION PROGRAM, INC. ^.o~^ cou.U co~r~u.rr¥ ^c'r,o. ;..o~.^r~ ,.c. 1201 89th AVENUE NE SUITE 345 B~INE. MN 55434 · PHONE 7834747 · FAX 7834700A~~ COLUMBIA HEIGHTS SENIOR OUTREACH PROGRAM Proposed Budget September, 1994 to May, 1995 Personnel - Senior Outreach Worker $7.50/hour x 25 hours/week x 40 weeks Employer-paid costs (FICA, UC, WC, Insurance) Training @ .025 x gross wage Travel @ .29/mile x 2000 miles Other Costs (Space, telephone, consumable supplies) TOTAL $ 7,500.00 $ 2,675.00 $ 181.00 $ 580.00 In-Kind $10,936.00 Administrative Expenses @ 10% GRAND TOTAL Total CDBG funds requested Total funds that could be raised through community $ 1,093.00 $12,029.00 $10,800.00 $ 1,230.00 ch 12/1/93 AN EQUAL OPPORTUNITY EMPLOYER C1TY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBYECT: DATE: PATRICK HENTGES CITY MANAGER MARK A. WINSON f14/~ wo s OPERATIONAL REPORT - DECEMBER, 1993 JANUARY 4, 1994 SIGNIFICANT ACCOMPLISHMENTS General Responded to 35 Gopher State One-Call requests. Hazardous material training. Tree vandalized at 46th and Reservoir. Lauren McClanahan was hired as new Superintendent of Public Works. Sewer & Water Trained Maintenance I in meter room procedures. Repaired hydrant at 42nd and 5th St. Painted at Station #2. Responded to flooded basement (private problem) at 4104 5th St. Prc-consmaction inspection of utilities - Mill St. Assisted SACA with faucet replacement. Painted electrical control room, janitor's room, restroom, engineering storage area, and hallway at MSC. Researched and updated storm sewer records and water records for 37th & 5th. Worked on alarm problems at Silver Lake Lift Station. Installed new slop sink in janitor room at MSC. Organized the superintendent's room. Rodded on University, 37th to 42nd. Rodded on University, 42nd to 40th. Pulled Pump #2 at Silver Lake Lift Station and removed a 1" x 2" x 12" stick. Cleaned electrical control panels - all stations. Completed water quality parameter testing for 1993. General maintenan~ at Pump houses and Lift Stations. Operational Report - December January 4, 1994 Page 2 * Streets Parks Investigated high water bill at 804 51st Ave. Worked on annual repons. Two Sewer & Water maintenance workers are taking tums filling in as acting Utility Foreman. Installed new rod on rodding machine. Dug up curb stop for bowling alley. Delinquent account shut-offs. Repaired water break at 1405 Pierce Terrace. Plowed main routes with graders. Trimmed boulevard trees. Plowed east and west sides of town with grader. Cleaned MSC floor. Patched streets City-wide. Mixed salt sand twice. Filled cesspool at 4937 6th St. Trimmed La.Belle pathway. Sanded streets as required. Posted "No trespassing" signs at Sheffield area. Stockpiled granular borrow for use on water breaks. Trimmed trees at Library and VanBuren parking lot. Assembled new picnic tables. Replaced bad basketball nets. Picked litter and emptied trash as required. Installed backboards and nets at Huset East. Renovated Huset skating rink sound system. Plowed sidewalks as needed. Repaired chain gate at Silver Lake Beach. Installed "Thin Ice" signs. Organized recycled bulb storage area. Hauled used bulbs to Anoka. Repaired miscellaneous items at buildings and other facilities. Set night temp at warminghouses at 60°. Organizational meeting with warminghouse attendants. Opened skating rinks December 23rd. Operational Report - December January 4, 1994 Page 3 Flooded skating rinks as soon as weather permitted. Honeywell replaced furnace motor at Gauvitte Park. Engineering Continued work on several projects as follows: 1993 Miscellaneous Concrete Project. 1993 Overlay Projects. Mill Street project. 38th and 39th Avenue project from University Avenue Service Road to Jefferson St. La.Belle Park East bank project. 1994 M.S.A.S. Overlay Projects. Alley light between 3850 and 3854 Polk St. Street light as-built drawings. GIS Miscellaneous surveys. Storm water public education program. Technician Certification Training. Continued working with City of Fridley on North Corporate I..imit storm drainage and Highland Lake Diversion. Continued working with HNTB on La. Belle Pond Water Quality Improvements. MAW:jb 94-007 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members Chief David Mawhorter Operational Report, December, 1993 January 4, 1994 I. Events/Accomplishments mo On December 8, 1993, I attended a day long conference on violent crime sponsored by the Governor. I was among 50 participants--eight of whom were area police chiefs-- who were brought together to identify root causes of violence in our state and to devise solutions. These recommendations will become a part of the 1994 Governor's crime strategy. One of the main approaches offered to the Governor was the use of community policing. Bo On December 10, 1993, Officer Steven Vaughn graduated from D.A.R.E. training. He will become our fifth D.A.R.E. trained officer. D.A.R.E. is a very positive program, designed to teach kids to stay off drugs by using a variety of coping skills. Steve did well in the class and will be a welcome member to our already outstanding D.A.R.E. program. II. Projects/Goals mo We were advised that the grant for the neighborhood coordinator to work with the two new community police officers requested from the federal government was not approved. Though we have not formally heard from the feds, I believe that the request will also be denied. III. Issues/Problems A. Because of year end closing procedures, the monthly report will be a week or so late. DPM:mld 94-005 COLUMBIA HEIGHTS FIRE DEPARTMENT TO: FROM: SUBJECT: DATE: Pat Hentges, City Mangaer Charles Kewatt, Fire Chief Operation Report January 5, 1994 Ao Operation Report December 1993 Significant Accomplishments 1. Emergency Medical Calls - 124 2. 3. Fire or Good Intent Calls - 23 Classification of Alarms Still Alarms - 130 Company Alarms - General Alarms - 9 8 4. Total Calls for the Month - 147 5. Other 233 Hours Station-Duty (paid-on-call personnel) 106 Hours Training (all personnel) Bo Status of Depmiment Goals 1. No Report. Co Issues or Problems 1. No Report. 94-2 (_>/co: COLUMBIA HEIGH'fS PUBLIC LIBRARY · ', '. ,,2-2od4 II. III. TO: CITY OF COLUMBIA HEIGHTS FROM: SUBJECT: Patrick Hentges, City Manager DATE: M. Rebecca Loader, Library Director,j.t[' December, 1993, operational report January 3, 1994 Significant Accomplishments A. The Friends met on 12/6 with eight members present. B. The Board met on 12/7 with 4 members present. C. Thirty-six senior citizens enjoyed a holiday program with live music on 12/8. D. Four sessions of pre-school Holiday Crafts were held in December with total attendance of 80 children. Two sessions of Tiny Tot Holiday Crafts were held in December with total attendance of 80. Departmental Goals The window/windowsill replacement project was completed 12/1. The finished result looks wonderful. B. The bid opening for the ADA remodeling was held 12/7. The bid was granted at the 12/13/93 City Council meeting. The library staff is looking forward to working with the successful contractor. C. Marsha Tubbs has been selected to take over children's services after Joanne Scudder's retirement in January. Linde Magee and Becky interviewed eight strong candidates, and made their selection based on the completed application, the oral interview, and an in-basket storytime. Marsha has nearly 20 years of experience in public libraries and has worked extensively with children. As a part-time member of the Columbia Heights Public Library staff for ten years, Marsha has been a valuable contributor to projects done on all levels. The staff welcomes her as a full-time member and looks forward to working with her in children's services. Issues and Problems A, The library roof has leaked three times in December. Circulation 1992 1993 Adult 6,'371 6,615 Juvenile 5,719 5,881 12,090 12,496 Work days 22 23 November LIBGIS 1992 1993 Reference 2,390 2,066 Dir A 360 327 Dir B 55 70 Working Days 22 23 CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT TO: FROM: SUBJECT: DATE: A. PATRICK HENTGES, CITY MANAGER '\'MARK S. CASEY, DIRECTOR OF RECREATION OPERATIONAL REPORT, DECEMBER 1 THROUGH DECEMBER 31, 19~3 JANUARY 3, 19~4 Administration 1. lVlf. Jim Gillelnnd, sports ~chor of KMSP-TV Channel 9, ~ccepted our invitation to be the keynote speaker at the 3rd Annual Coaches Appreciation Dinner on January 25, 1994. 2. The 2nd Annual "Old Fashioned Skating ~rty" is plalllled for January 22, 1994 at Huset Park from I - 4 p~m. Activities will include music, refreshments, bonfire and hayride. 3. The first "Chamber After Hours" was held on December 21, 1993 in the laRelle Lounge of Murzyn Hall. Approximately 25 to 30 people attended. Recreation Seniors 1. 2. 3. 4. The 3 Man Half Court Basketball League concluded its ten week season. The Columbia Heights Athletic Booster's are paying for all tickets ($5.50 value) to the Columbia Heights High School Boy s Varsity VS Irondale High School at the Target Center on Tuesday, January 4, 1994. The Girl's Junior Hylanclers Basketball House League concluded its 10 week season with a potluck awards banquet on December 14, 1993. The following additional recreation activities were conducted in December: gymnastics, men's activity night, Open Sundays and Co-Rec Volleyball. 42 seniors participated in an outing to the Mall of America on December 1, 1993. The Golden Age Club held their Christmas dinner on December 2, 1993 with 116 seniors attending. The Senior Coordinator presented information about the senior programs to the Lions Club on December 6, 1993. 350 seniors attended a holiday dinner sponsored by the Athletic Boosters and VFW Post #230 on December 7, 1993 at Murzyn Hall. 90 seniors participated in a trip to the Edgewood in Cannon Falls where we celebrated an Old Fashioned Christmas. A Defensive Driving Class was held on December 16th and 17th with 32 seniors attending. 42 seniors participated in a pizza and caroling party on December 21st in the Senior Center. 25 seniors participated in a New Year's dance at Irondale High School on December 30, 1993. Memo Pau'ick Hentges December Operational Report Page two D. Volunteer "Columbia Heights Pride" planning committee is meeting on a regular basis to develop additional plans for the month of caring. Several sub-committees are at work planning additional community service activities. The Sheffield Neighborhood Association "SHINE" has met twice in December. This group has prepared several recommendations which will be presented to the City Council concernin, g the housing issues in their neighborhood. This group has come together very well. Newsletters have been produced and delivered through out the neighborhood. The Volunteer Coordinator met with a representative of the City of Eden Prairie to discuss the position as created in Columbia Heights. This is the fourth community referred to us by the Minnesota Office on Volunteerism to discuss the possibility of other municipalities adding similar positions. Intern Cindy Gilgnon has completed her work with the Violence Prevention Council. A report will be available in January. 5. We are currently recruiting and interviewing interns for spring and summer internships. The Columbia Heights Beautification Project has been selected to receive the Minnesota Horticultural Society Community Greening Award. This award will be presented to us on February 26th at the Minnesota Greening Annual meeting. Our project will also be featured in the Minnesota Horticultural Magazine for January. E. John P: Murzyn Hall 1. In 1993 thirty-three (33) out of fifty-two (52) Fridays and forty-six (46) out of fifty-two (52) Saturdays are i 7., booked, and in 1994, twenty-seven (27) out of fifty-two (52) Fridays and forty-nine (49) out of fifty-two [ ~52) Saturdays. DATE: CITY OF COLUMBIA HEIGHTS JANUARY 3, 1994 JAN ~-~ TO: FROM: PATRICK HENTGES CITY MANAGER WILLIAM ELRITE ~ FINANCE DIRECTOR OPERATIONAL REPORT DECEMBER 1993 DEPARTMENTAL GOALS: 1994 BUDGET PROCESS The 1994 budget process has been completed. The budget was adopted, all required forms and information have been sent to the State Department of Revenue and Anoka County. The City Manager has scheduled a meeting with Division and Department Heads for January 4, 1994, to review the final adopted document. 1993 AUDIT The audit is progressing on schedule. Inventory was done at liquor stores g2 and #3 on January 2nd. The auditors monitored this inventory and there were no material discrepancies. The inventory at liquor store #1 will be done on January 9th. The auditor will also be monitoring this process. IN-HOUSE COMPUTER TRAINING . The Finance Department staff is in the process of finalizing preparations for in-honse computer training. In the past, we have set up six computer terminals in the conference room and done in- house training on the various computer programs that the City utilizes. It is anticipated that this training will be done in early January. WE:dn 9401042 GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite SOO, Chicago, Illinois 60601 312/@77~9700 · Fax: 312/977-4806 CITY OF HD ,HTS December 17, 1993 Mr. Patrick Hentges City Manager City of Columbia Heights 590 40th Avenue, N.E. Columbia Heights, MN 55421 Dear Mr. Hentges: We are pleased to notify you that your comprehensive annual finan- cial report for the fiscal year ended December 31, 1992 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement is also presented to the individual designated by the government as primarily responsible for its having earned the certificate. Enclosed is an Award of Financial Reporting Achievement for: June V. Johnston, Assistant Finance Director. The Certificate of Achievement plaque will be shipped under sepa- rate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To assist with this, a sample news release and the 1992 Certificate Program results are enclosed. We'hope that your example will encourage other government offi- cials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION Stephen J. Gauthier Director/Technical Services Center SJG/kas Enclosures WASHINGTON OFFICE 1750 K Street. N.W., Suite 650, Washington, DC 20006 202/429-2750 · Fax: 202/429-2755 PRESENTATION OF THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING The Certificate of Achievement for Excellence in Financial Reporting is the highes~ form of recognition for state and local governments. The Certificate program thereby advocates that recipients be formally recognized for their outstanding accom- plishments. If you wou~d like a formal presentation of the Certificate of Achievement plaques, you should contact your GFOA State Representative. your representative's mailing address and phone number is as foll¢~ws: Denise Kautzer Director of Fin~ Metropolitan Ai: 6040 28th Avenu~ Minneapolis, MN 612/726-8149 tnce ?ports Commission South 55450 GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 No~h Michigan Avenue, Suite SO0. Chica9o, Illinois 60601 312/977-9700 · Fax: 312/977-4806 December 17, 1993 NEWS RELEASE (Chicago)--The Certificate of Achievement for Excellence in Finan- cial Reporting has been awarded to: CITY OF COLUMBIA HEIGHTS by the Government Finance Officers Association of the United States and Canada (GFOA) for its comprehensive annual financial report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and finan- cial reporting, and its attainment represents a significant accomplishment by a government and its management. An Award of Financial Reporting Achievement has been awarded to the individual designated as primarily responsible for preparing the award-winning CAFR. This has been presented to: JUNE Vo JOHNSTON, ASSISTANT FINANCE DIRECTOR The CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a construc- tive "spirit of full disclosure" to clearly communicate its financial story and motivate potential users and user groups to read the CAFR. The GFOA is a nonprofit professional association serving 12,625 government finance professionals with offices in Chicago, Illinois, and Washington, D.C. - 30 - WASHINGTON OFFICE 1750 K Street. N.~, Suite 650, Washing~n, DC 20006 202~29-2750 · Fax: 202~29-2755 For information contact: Stephen Gauthier (312) 977-9700 October 19, 1993 President Envelope Specialties, Inc. 7254 East Commerce Circle l:ridley, MN 55432 I am plea.~d to inform you that' Comp~y's Ar~ Development Ral Service under the ADR will be pro will be provided according to the m be provided at Envelope Specialtit Columbia Heights. I will contact you shortly to obtain involved in your decision to locat~ needed for program evaluation pm Once again, we welcome the oppa If you have any questions at any ti Sincerely, Kenneth E. Stabler Administrator, ~F. conomic Develol: '~'otm lensvold Terd Ti~man Economic Development 414 Nicollet lvlall l~inneapolis, fv~nnesota 55401 612 330-5878 fax OCT 21 199~ MANAGER CITY OF COLUMBIA HEIGHTS ~our application for service under Northern Stat~s Power (Al)R) has been spproved. ided for five years. The discount on your demand charge riff schedule, a copy of which is enclosed. The service will ,~ Inc.'s facility at 37th Avenue NE and 5th Street NE in information on employment, capital investment and factors in the Columbia Heights ADR zone. This information is ,unity to serve you as a customer under our ADR program. ne about the ADR program, please contact me at 330-5834. nent CITY RECR FROM: SUBJECT: DATE; PATRICK HENTGES CAROL FREY, VO~ MINNESOTA STATE DECEMBER 22, 19~ I was notified by letter Heights Beautification Pro Gardening Award. I will ~ Project committee. Please note the date of February 26, 1994. I w volunteers to join us at t this after the first of t! ()F C0LUM~IA HEIGHTS EATION DEPARTMENT CITY MANAGER' NTEER COORDINATOR~ HORTICULTURAL SOCIETY AWARD 3 that on December 6, 1993 the Columbia ect received a Minnesota Green Community ~are the letter with the Beautification the groups .annual meeting, Saturday, 9uld like to invite three of our key his event. I will look into the cost of year. MANAGER C~TY OF COLUM~,IA HEIGHTS Ninnesota S!a!e Horticultural Society City of Columbia Heights Carol Frey 530 Mill Street Columbia Heights, MN 55421 December 5, 1993 Dear Carol: Congratulations! On behalf of the Minnesota State Horticultural Sgciety, I am delighted to announce that your community greening project has been selected to receive a Minnesota Green Community Gardening Award. Since 1988, over one hundred awards have been presented to community groups and dedicated leaders in recognition of their contribution to public gardening. To become a member of this elite collection of community gardeners, your group demonstrated high standards in the areas of design and visual effect, resourcefulness and community participation. In addition, award winning projects demonstrate imaginative horticultural practices and a commitment to maintenance. It is our hope that recognition from the Minnesota Green will provide added incentive to sustain these efforts for years to come. Your award will be presented during a special ce'remony at our upcoming conference. Slides and a brief description of your project will precede the award presentation. Sixth Annual Minnesota Green Conference Saturday, February 26, 1994 Luther Northwestern Seminary, St. Paul. One complementary registration for each award winning group. In addition, award winning projects will be listed in the January 1994 issue of the Minnesota Horticulturist magazine. A complimentary magazine and a conference brochure will be mailed to you shortly. Public gardening provides a significant positive impact on the community at large. Thank you for your leadership in this important public service. I hope to see you and many of your group members at this exciting event. Sincerely, Rick Bonlender Minnesota Green Coordinator MINNESO"I'A HORTICULTURIS't' . OFFICIAL PUBLICATION G-�-� . � MARGARET LANGFELD County Board of Commissioners District #3 City of Columbia Heights COUNTY OF ANOKA Office of the County Board of Commissioners GOVERNMENT CENTER 2100 3rd Avenue• Anoka, Minnesota 55303-2489 (612)323-5680 December 23, 1993 c/o The Honorable Mayor D. Murzyn, Jr. 590 -40th Ave. NE Columbia Heights, MN 55421 Dear Mayor Murzyn: Enclosed is a copy of the draft fourth chapter of our Groundwater Protection Needs Assessment, the topic of which is Physical Environment, and the Agenda for our December 29th meeting. We would appreciate your review and comments regarding Chapters 3 (Local Units of Government Plans and Land Use), and 4 (Physical Environment) which will be addressed at our next community meeting on December 29, 1993, at J:00 p.m. in Room 300 at the Blaine Human Services Bldg., 1201 89th Ave. NE, Blaine, MN 55434. Written comments can be submitted prior to and at our meeting. If you have any questions concerning these chapters, please contact Marina McManus (422-7048). Sincerely, l;1 l/�r-t/ �*dA1.JP-<-1c1;; Margaret Langfeld Anoka County Commissioner MJ../njl Enclosure N:\[S\CW·N£EDS.I) FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDDITTY: 323-5289 .... AGENDA GROUND WATER NEEDS ASSESSMENT 'COMMUNITY MEETING DECEMBER 29, 1993 1201 89th A VE. ROOM 300 BLAINE, MN 55434 7:00 -9:00 P .M. +Welcome -Chair, Commissioner Margaret Langfeld +Statewide Groundwater Planning Activities -Board of Water & Soil Resources (BWSR) -Eric Mohring +: . Local Groundwater Planning Activities -City of Blaine ;. Chuck Lenthe +Discussion -Chapter 3, Local Units of Government Plans and Land Use +Discussion -Chapter 4, Physical Environment +Open Discussion +Next Meeting Date l�:!0/93 N:\ES\GW\O.:<:.agd Please be prepared to suggest a date 15 min 15 min 20 min 20 min 15-20 min DRAFT· Ground"r atet' Needs Assessme11t 11/24/93 Physical Environment Chapter 4 Anoka County Community Health and· Environmental Services Department December 1993 DRAFlf INTRODUCTION Anoka County·s physical environment is comprised of many features, but two characteristics stand o:.it. One, a very shallow water table exists that is usually less than 35 feet deep, and second, the Anoka Sand Plain blankets most of the county at the surface. Sand provides good drainage but wetlands are still common throughout the county because the water table is often just below the relatively flat land surface. The county is also dotted with lakes and contains many rivers and creeks. Of the county's 433 square miles, 20 square miles are open surface water. Indeed, one of the most prevalent features of Anoka County's physical environment is the presence of water. Groundwater is especially imponant as 92% of Anoka County residents obtain their water from wells. Understanding the physical environment of Anoka County is essential to management of its groundwater resources as it influences the infiltration of water into the gro'Jnd, aquifer susceptibility to contamination, yield to wells, and water quality. A glossary of terms is set forth in Appendix 1 and a bibliography of references appears in Appendix 2. GEOLOGY Geology is concerned with the types of materials found below the earth's surface. The geology of Anoka County falls into two main categories of loose, unconsolidated deposits which include soil, terrace, and glacial material, and hard, consolidated bedrock that lies underneath. The relatively uniform, flat sand plain surface of Anoka County disguises the complex underground geology. SOILS Soils are the loose, natural material at the earth's surface that result from the weathering of the uppermost layer of geologic matter by climate and living matter over time. Soils can be derived from such geologic matter as terrace deposits, glacial deposits, or bedrock. For classification purposes, soils are defined on the basis of the upper 5 feet of material. The soils found in Anoka County are predominantly sandy which allow rapid penetration of water. Most are derived from the glacial deposits which cover the area. The county's soils can be grouped into six associations (Figure 1). Each association is dominated by two to three major soils with characteristic patterns to their occurrence. The soil associations in Anoka County include the Hubbard-Nymore, Zimmerman-Isanti-Lino, Heyder-Kingsley-Hayden, Emmert Kingsley, Nessel-Dundas-Webster, and the Rifle-Isanti. Table 1 lists the major propenies of each and limitations for land uses which could contaminate groundwater. TERRACE DEPOSITS Since the glaciers left Anoka County, terrace deposits of loose sand and gravel, sometimes in excess of 50 feet, have been laid down in the Mississippi River Valley. Found in the southwestern part of the county, they cover significant portions of the cities of Ramsey, Anoka, Coon Rapids, and Fridley (Figure 2). GLACIAL DEPOSITS Glacial activity has occurred off and on in Anoka County for the last 1.6 million years. During that time glaciers have deposited considerable material (see Figure 3), known as glacial drift. Two major types of drift dominate. Till is a mixture of clay, sand, and gravel deposited directly by a glacier. Outwash is material deposi:ed by a glacial river and is dominated by sand and gravel. The most recent glacial deposits in the county were laid down about I 0.000 years ago by a large eastward flowing river of meltwater from a receding glacier known as the Des Moines ice lobe. The outwash from -l - D ?"-.. £,· ,.--. .... [,,.� · '·· 1:ri:.t i' l .... ';_ , .... · � · 1· the Des Moines lobe forms the upper unit of the Anoka Sand Plain and is continuous over nearly all of the county except in the northwest comer and the extreme southeast edge. Its thickness is typically between 20 to 60 feet and consists predominantly of very tine to fine sand of gray to yellow-brown color. . . The Des Moines lobe till occurs underneath the outwash sands if it has not been completely eroded. Patchy in its distribution, the till ranges from O to approximatel y 50 feet thick. The till is similarly colored to the overlying sand and contains shale, limestone, and dolomite rock fragments. Further underneath lies another glacial deposit, the Superior lobe outwash sand. This unit comprises the lower half of the Anoka Sand Plain and ranges in thickness from O to about 50 feet. The glacier responsible for it came from the northeast. and goug� Lake Superior into existence. The ice traveled over iron formations in northern Minnesota and Michigan, giving the glacial deposits a red to rusty brown color. The red-brown Superior lobe till often lies underneath at a thickness of at least 50 feet and sometimes exceeding 200 feet. In limited areas of the county older glacial drift exists below the Superior lobe deposits which generally does not exceed 50 feet in thickness. The different units of the Anoka Sand Plain do not exist uniformly due to the uneven deposition and erosion associated with glacial activities. Broad and swift-flowing rivers created by glacial meltwaters cut valleys in the county. Often these valleys cut down into the bedrock as well, up to lOO's of feet deep, creating a landscape like that of the Grand Canyon and leaving a ribbon-like pattern to the county's bedrock (see Figure 4). These valleys were subsequently filled with both outwash as glacial rivers slowed and with till from later glaciers. Hence, they have acquired the name of buried bedrock valleys. BEDROCK The bedrock layers were deposited during a time before the Ice Age when Minnesota experienced tropical weather and the land was covered by shallow seas. Over time these deposits were consolidated into solid rock formations of sandstone, dolomite, and shale (Table 2). The various bedrock layers were commonly named after the nearest town in which they were first discovered and recorded. The uppermost bedrock found in the county is the St. Peter Sandstone. It occurs only in the panhandle of the county south of Spring Lake Park and in the southernmost part of Lino Lakes. The unit can be found up to 60 feet thick but is commonly less than 30 feet. The St. Peter is white to light gray in color with well-rounded medium to fine quanz sand grains that are loosely cemented together. The basal part of the unit can be interlayered with colored shale and siltstone. Under11:eath the St. Peter Sandstone lies the Prairie du Chien Group which generally is found in the county panhandle and southeast of I-35W in Lino Lakes. Thickness is extremely variable, up to 200 feet thick, but more commonly is under 100 feet. The Prairie du Chien is made up of two units. The Shakopee is mostly a sandy dolomite with a thin basal layer of quanz sandstone while the Oneota is fine grained dolomite. ·The next lower unit is the Jordan Sandstone. It's distribution is similar to that of the Prairie du Chien except that patches of it occur as far north as the Andover/Oak Grove border. Typical thicknesses for the unit are between 75 to 100 feet. The Jordan is a quanz sandstone, generally white to tan color, orange to brown when stained with iron oxide. _ Underlying the Jordan is the St. Lawrence Formation and the Franconia Formation. one of which is usually the first bedrock encountered in the county. The St. Lawrence is commonly 30 to 50 feet thick while the Franconia varies much more, from a few feet to 230 feet. The St. Lawrence is a dolomitic -2 - DRAFT siltstone which can be shaley in places. The bottom of the St. Lawrence can be hard to recognize as the Franconia, composed of fine-grained sandstone, siltstone, and shale, can look quite similar. Below the Franconia Formation lies a pair of sandstone units, the Ironton and Galesville. Together they average about 50 to 55 feet. The Ironton is a quartz sandstone with considerable silt while the Galesville is a coarser, better sorted version of similar composition. These units and those lower only exist as the first bedrock in areas where glacial rivers eroded deep into the bedrock, creating steep valleys. Next, the Eau Claire Formation is present at typical thicknesses of 80 to 85 feet. It is composed of interbedded siltstone and shale with scattered beds of very fine-grained quartz sand. The formation blends with the overlying Galesville and underlying Mt. Simon Sandstones in the northern part of the county. The Mt. Simon and Hinckley Sandstones are present at highly variable thicknesses that are typically greater than 170 feet. These units generally contain medium to coarse grain sand. Still dominated by quartz, the Mt. Simon also contains considerable feldspar. Underneath lies much older rock which is primarily volcanic in origin. Present at the bottom of the county's geologic :ormations, it is referred to as the "basement rock." HYDROGEOLOGY Hydrogeology is concerned with the interaction of water and geologic materials. Water is always moving and is part of the hydrologic cycle which includes evaporation (from lakes, rivers, oceans, etc.), precipitation (rain, snow), and infiltration into the ground (recharge) where water eventually exits (discharges) to the surface via a river or lake to start the process over again. WATER BUDGET For Anoka County, the average annual precipitation is 27 inches. The majority of that precipitation (14.5 inches) is evapora:ed back into the atmosphere. Evaporation occurs directly from surface water or the soil and indirectly via water uptake by plants. Even groundwater may he evaporated during dry periods if it occurs less than ten feet deep (Anderson, 1993). Some of the annual precipitation (4.5 inches) stays as surface runoff where it collects into rivers and lakes. This leaves a remainder of about 8 inches which infiltrates the soil as recharge to the groundwater below (Lindholm, 1980). MOVEMENT OF SURFACE WATER Most surface rune-ff in the county drains toward the Mississippi River, including the watersheds of the Rum River, Coon Creek, and Rice Creek. However, the Sunrise River watershed in the northeast corner of the county eventually drains to the St. Croix River. The county is divided into different watershed management bodies which roughly follow watershed boundaries (Figure 5). Watershed districts follow these boundaries more closely than watershed management organizations. Surface water drainage is considerahly slowed by the high percentage of wetlands which pervade the county (see Figure 6). Because most of the wetlands are coincident with the water table, surface water and groundwater flow are directly connected in these localities, allowing for a net transfer of water in either direction. -3 - DRAFT RECHARGE The majority of recharge for Anoka County's groundwater occurs from spring snow melt and rains before much active plant growth takes place. The next most significant time of recharge is in the fall after active plant growth terminates and rain infiltrates bare fields (Anderson, 1993). Infiltration is rapid in most areas of the county due to the abundance of sandy soils and outwash sand at the surface. This is why Anoka's average recharge value of 8 inches/year is significantly higher than the Twin Cities metro average of 3 inches/year (Schoenberg, 1990). When water enters the ground, it will continue to infiltrate down into the earth until it reaches a geologic formation that will not allow the water to easily pass through, such as clay or shale, which is known as a confining layer. Above this layer the water collects and fills up empty pores, creating a saturated zone. The upper surface of this s-arurated zone is called the water table. In general, the surface of the water table is a subdued reflection of the land surface. As the land lacks strong relief, the elevation of the water table changes at a rather small rate, ranging from about 2 ft/mile to 30 ft/mile near the Mississippi River. The water table is shallow throughout Anoka County, generally existing at a depth of no more than 35 feet (Anderson, 1993). As more water infiltrates down, the saturated zone increases, causing the water table to rise. The timing of this rise depends on the type of material and the travel distance involved. For the sand plain which covers most of Anoka County this process takes any where from a few hours to a month (Meyer and Falteisek, 1993). MOVEMENT OF GROUNDWATER Groundwater is not found underground in concentrated pools or rivers as commonly believed. Instead, groundwater occurs in the void spaces within geologic materials. The composition of the geologic material determines the volume of these open pores (porosity) and the ability of water to pass through it (permeability). Saturated material with both high porosity and high permeability is known as an aquifer. The dominant movement of groundwater in aquifers is horizontal. The direction of movement is determined by pressure differences in the aquifer, flowing from high pressure to low pressure. Topographic highs tend to correspond with regions of high pressure while major rivers such as the Mississippi, Rum, and Sunrise are low pressure areas. Therefore, the flow directions in the water table aquifer are similar to that of the surface water (Figure 7). Water in an aquifer travels at a relatively slow speed compared to rivers and streams since it must flow through material which resists its movement. The velocity of water movement in Anoka County's aquifers roughly ranges from 4 to 40 feet per year. In confining layers, groundwater essentially moves vertically and at a much slower rate. For the confining layers of Anoka County, 0.2 to 2.5 feet per year are typical rates. Depending on the type and thickness of the confining layer it could take a few years to centuries for water to pass through it and into the next aquifer. It is important to note the geology of the county is complex and the ahove groundwater flow rates are only estimates that will not hold true everywhere in the county. For instance, high permeahility lenses of unconsolidated material such as gravel veins or fractures in the bedrock will allow for much more rapid travel of water and any corresponding contaminants. Similarly, improper well construction or improper abandonment of wells can result in the rapid movement of water from one aquifer to another. -4 - DRAFT AQUIFERS There are three aquifers which are found throughout Anoka County. The deepest is the Mt. Simon Hinckley, the middle is the Franconia-Ironton-Galesville, and the upper is the glacial drift aquifer. Aquifers found in limited areas of the county between the Franconia-Ironton-Galesville and the drift are the St. Peter, Prairie du Chien-Jordan, and St. Lawrence. The glacial drift is composed of variable and discontinuous layers of outwash and till. Wells in the upper part are referred to be in a water table (unconfined) aquifer due to the lack of overlying confining material. The top of this aquifer is commonly three to twenty feet below the land surface. During a wet season the water table can rise above the land surface in low lands, resulting in flooding. Wells in this part of the aquifer are usually 20 to 50 feet deep with typical yields of 20 gpm (gallons per minute) or less (Helgesen and Lindholm, 1977). Often beneath the first layer of sand (Des Moines lobe outwash) lies the Des Moines lobe till which acts as a confining material. Where this layer exists continuously over a large enough area, the water in the underlying sand layer (Superior lobe outwash) is under different pressure than the water above and is said to be confined. Wells in the confined drift aquifer range from 50 to 300 feet deep, commonly yielding several hundred gallons per minute (Helgesen and Lindholm, 1977). In general, the DesMoines till layer is discontinuous and cannot be relied upon to act as a confining barrier to downward movement of water. Beneath the confined drift aquifer is the relatively continuous confining layer of the Superior lobe till. This till is more sandy than the Des Moines lobe till, making it relatively more permeable, but is considerably thicker, up to several hundred feet (Anderson, 1993). The Superior lobe till generally lies over bedrock in Anoka County. The St. Peter, Prairie du Chien, and Jordan bedrock exist only in a small portion of the county. However, where present, the vast majority of bedrock wells are in these units. Well yields for the St. Peter range from 10 to 100 gpm. Values for the Prairie du Chien and Jordan start on about the same order but reach higher maximums, 1800 and 2400 gpm, respectively (Schoenberg, 1990). Throughout most of the Twin Cities area, the bottom 40 to 60 feet of the St. Peter is usually a shal ey confining layer. Due to the patchiness of the St. Peter in Anoka County and the overall thinning of the unit, this layer is either negligible in effect or presence, allowing the St. Peter to be considered part of the same aquifer as the Prairie du Chien-Jordan. The properties of ,he St. Lawrence are variable. Where the Prairie du Chien-Jordan overlies the unit, it generally acts as a confining layer. Elsewhere as the first bedrock it can yield water up to 20 gpm, serving 'as an aqui�·er (Schoenberg, 1990). Throughout most of the county, the Franconia-Ironton-Galesville is the first bedrock aquifer encountered. The Franconia part of the aquifer yields 10 to 20 gpm while the range increases to 40 to 400 gpm for the Ironton-Galesville (Schoenberg, 1990). Though the yield for Franconia wells is less, it is adequate for domestic use. Hence residential bedroclc wells are seldom drilled deeper than the Franconia. The Eau Claire is a low permeability unit that separates the Mt. Simon-Hinckley aquifer from the Franconi a-Ironton-Galesville throughout most of southeastern Minnesota. However. in northern Anoka County it blends with the overlying Galesville and underlying Mt. Simon as it becomes coarser in texture. The absence of a distinct Eau Claire confining layer in the northern part of the county suggests the Mt. Simon-Hinckley aquifer is mc,re susceptible to contamination there. In addition, a deep bedrock valley in Oak Grove and eastern St. Francis (Figure 4) cuts down into the Eau Claire and even the Mt. Simon itself in the valley center, a!lowing a more direct pathway for contamination. -5 - DRAFT The Mt. Simon-Hinckley is the deepest aquifer in Anoka County. Being the aquifer of last resource if overlying aquifers are contaminated, high capacity wells can he, constructed in the Mt. Simon-Hinckley only for drinking water according to Minnesota Statute 103G.271, subd. 4a. Well yields range from 125 to 2,000 gpm (Schoenberg, 1990)." Below the Hinckley lie additional sedimentary units and eventually volcanic rocks which are not known to contain any aquifers. ON:ek,dn 11 /24/93 M:\ES\BB\GW-NEEDS.CH4 -6 - ,o 2�M �4-; 3lfl 4 511 611 Figure 1 SOIL ASSOCIATIONS Hubbard-Nymore Zimmerman-Isanti-Lino Heyder-Kingsley-Hayden Emmert-Kingsley Nessel-Dundas-Webster Rifle-Isanti DRAFT Soil associations of Anoka County (after USDA, 1974). Classifications refer to the upper 5 feet of material. This mep shows general p11n11rns and is not intended for site-specific use. -7 = Figure 2 SURFICIAL GEOLOGY DRAFT Surficial geology of Anoka County, simplified to terrace sands, outwash sands, and glacial till (after Meyer and Falteisek, 1993). This map shows general patterns and is not intended for site-specific use. • refers to a till region which is overlain with scattered outwesh deposits. -8 - Glacial Thickness Drift (feet) Des Moines '° Lobe 20-60 Outwash Des Moines 0-50 Lobe Till Superior Lobe 0-50 Outwash Superior 50-200 Lobe Till Bedrock Figure 3 GLACIAL UNITS Generalized cross-section showing the major glacial units of Anoka County. fine sand loamy till coarse sand sandy till gravel ;;tJ �1 � l.<.,U-�·�--..... Figure 4 BEDROCK GEOLOGY rfJ (;? II St. Peter Sandstone (Id Prairie du Chien Group f�j Jordan Sandstone A u '@;I •,�.tli ,�· . D St. Lawrence/Franconia Formations II Ironton/Galesville Sandstones 111 Eau Claire Formation II Mt. Simon Sandstone DR m f"'f :-:,A, i Bedrock geology of Anoka County (after Jirsa, Olsen, and Bloomgren, 1986). This map shows general patterns and is not intended for site-specific use. -IO - Figure 5 WATERSHEDS Six Cities , � WMO DR. f:: i----..�"-:( P� i-· � Watershed boundaries for Watershed Districts (WO) and Watershed Management Organizations (WMO) in Anoka County. Borders are approximate and the Coon Creek WO boundary in the north (dashed) is unresolved. The borders of Rice Creek WO and Vadnais Lake Area WMO extend beyond county lines. Arrows indicate the general direction of surface water drainage. -11 - 1066 � ·uc1J uupl!11ousucJ.L ul\!Suuq,.ulllUU:) o �Ol u101J) A1uno:::> l!)IOUV U! spuep aM pa1:>0101J I N ...... I 975 950 925 900 875 850 'l ' , ... D �"a . .;, t: : �.I,,••' 4 r<.µ:..t-f Figure 7 WATER TABLE 825 850 875 900 &00 900 900 Elevation of the water table in Anoka County in feet above sea level (after Meyer and Falteisek, 1993). Arrows indicate direction of ground water flow in the water table aquifer. This map shows general patterns end is not intended for site-specific use . -13 - .p. Table 1 Soil associations of Anoka County and their characteristics (compiled from USDA, 1977 and USDA, 1974). Soil % Soil Series % Assoc-of of iation Co ss Hubbard 40 1 10 Nymore 35 Minor soils 25 Zimmerman 45 ' lsantl -15 2 55 Uno 10 Minor soils 30 Heyder 40 I Kingsley 20 3 10 Hayden 10 I Minor soils 30 -Emmert 45 4 3 Kingsley 30 Minor soils 25 Nessel 35 II Dundas 15 5 5 Webster 15 II 1• Minor soils 35 Rifle 60 17 Isanti 20 I Minor soils 20 --See footnotes on following page for further explanations. _.- Water Origin Table Depth over 6' terrace over 6' outwash over 6' outwash 0-2'outwash 2-4' outwash over 6' till• over 5' till· over 5' till* over 10' outwash over 5' tm • 3-5'till* 2-3'till. 1-3'till· Cl 0-1'bog 0-2'outwash Permea-Drainage land Surface bility•. Class••• II � rapid excessive nearly level to gently sloping rapid excessive nearly level rapid excessive broadly rolling rapid poor depressions and low-lying flats rapid somewhat small depressions, poor flats, and rises moderate well gently rolling to steep moderate well gently rolling to steep moderate well gently rolling to steep .. very rapid excessive gently rolling to steep moderate well gently rolling to steep = moderate moderate nearly level to gently sloping moderate somewhat nearly level poor/poor moderate poor nearly level to ·; slightly depressed moderate large bogs =--very poor � rapid very poor slight rises ,, limitations•• • • to Septic Fields Sanitary landfills slight to severe moderate slight to severe moderate slight to severe severe severe severe severe severe moderate slight to to severe severe moderate slight to to severe severe moderate slight to to severe moderate moderate severe I to severe moderate slight to to severe severe moderate severe severe severe severe severe : I severe severe severe severe . I �: I 0 "'1�..E1�-.;F' 1-> ,.. ' ' ;:,-·�·. I ,..,.._ .. .:..::. •• � C:---I ;;;;;;;:::::J ----------== =====7 � c;; \ �· p' . .• D �-�_''-r-r--•.-...... ,.· �r\.f" I! Footnotes for Table 1 *till Refers to a loamy till, consisting of roughly equal proportions of sand, silt, and clay (·as opposed to a sandy till or a clayey till) tf.•permeability categories (movement rate of water through the soil): very rapid rapid moderately rapid moderate moderately slow slow very slow ***drainage class: >20 inches/hour 6-202.0-6.00.6-2.0 0.2-0.60.06-0.20 <0.06 excessively drained--very rapid drainage somewhat excessively drained--water removed rapidly well drajned--water removed readily but not rapidly, water available to plants during most of the growing season moderately well drained--water removed somewhat slowly but wet for only a short time during most of the growing season somewbatooorlvdrained--wet for significant periods during the growing season poorly drained--water removed so slowly the soil is saturated periodically and remains wet for long times verv poorly drained--free water remains at or on the surface during the growing season ****soil limitations to construction: sliqht--generally favorable for use; limitations minor and easily overcome moderate--some soil properties unfavorable but can be overcome or modified :by special planning and design . severe--soil properties so unfavorable and difficult to correct or overcome that major soil reclaimation, special design, or intensive maintenance is required -15 - .._;._ Geologic Formation Table 2 DRAF ....... ' " \· -1 '\. ._.,., .. w BEDROCK GEOLOGY OF ANOKA COUNTY Description ---------i. Thickness I Lithology (feet) � .-.-� ;:�:\\i.:.�>}?.:i::::::,-:•:-:-i,i_:��':� St. Peter Sandstone This formation is comprised of a white to light yellow medium sand grains that are well-rounded, well-sorted, and virtually uncemented. 1 The lower St. Peter is a fine-grained sandstone interlayered with clayey siltstone.1 <30 ..,..., �:·��:;�:::�=�:i:::=:i :·:-.-.�:-. �i':-:·.�1.:: . ::�:-:�': �:-:·-� :.·.:···;: •••• \•·,\'. ··' •• l�l • I.-.---;;;;- :\\i):l\�t-:�::.� ··�·�.:..��,:;..,, •• , .... "1":'I. I Prairie du Chien Group Jordan Sandstone St. Lawrence Formation Franconia Formation Ironton & Galesville Sandstones Eau Claire Formation Mt. Simon & Hinckley Sandstones The overlying Shakopee Formation consists mostly of the sandy dolomitic Willow River member and the basal New Richmond member which is a well-sorted, well-rounded quartz sandstone. 2 The lower Oneota Formation is a tan to gray, fine-to medium-grained dolomite. Typically, the Oneota makes up the lower third of the the Prairie du Chien Group.2 The Jordan varies in its appearance, but generally is white to yellow, medium-to coarse-grained, and poorly cemented.2 This formation consists of silty dolomite interbedded with siltstone, shale. and very fine-grained quartz sandstone. 3 A dolomitic sandstone, the Franconia varies in grain size and is interfingered with silty to fine-grained sandstone. Often containing considerable glauconite, it is commonly referred to as the • green sand· unit. 2 The overlying Ironton is a Quartz sandstone that contains significant silty material. 2 The Galesville is a coarser quartz sandstone.2 Consisting of interbedded siltstone, mudstone, shale, and scattered beds of very fine-grained Quartz sandstone, 3 the formation blends with the overyling Galesville and underlying Mt. Simon Sandstones in northern Anoka County.4 . --- Thick to very thick bedded, friable sandstone characterizes these units. Although typically medium-to coarse-grained, very fine-grained sections are also present. Persistant pebble zones, silty cross-bedding, and thin shaley beds also occur. Clay is interspersed throughout but in amounts less than 2% of the rock.1 1 Schoenberg, 1990 2 Ojakangas and Matsch, 1989 "Schoenberg, oral comm., 1991 3 Jirsa and others, 1986 II <100 75-100 : :-. : ·.·; .= .·· .. · ·. :::·.:-:·. :··:: :,:............ . . . ....·: t�t::-:/"::,: 30-50 f::¢:¢:<-r<·<-c· -<-¢:<-<·<::::r:-<--,,-,,-,,-,,-�-,;:,,. t--f-f-1•1-.1-.,-I• J!f ;:1.;:� l· � ���: �·;: .. :,:�:;\ .. �� ... �... �-·\":'•f,,•.-..-B-·.Jl��:.:�-.:,;: ;. �·.: :; ; 'r�•·.;-:-._..J�-�·�; 1 20 + 1 00 :.:,�;;;,-:.,:,· r,-:,;'-: -(fl���� 50-55 80-85 2.,170 1-�.j;}�z:i.:::-.t..,�· :;,_�':f.. "':�--r--=�-r..,..,., .. - - /.;��l�:<.:�:'-":..�--. � 'bl -��.::��...:-.:.�� ��;::·: � ........ -·--:--:....:....;:...· --=-·: �::--·:-�··..:.. 1:�;._;:�1:� · .. : . . . . . •I • •I -.,-.......:.... . . . . . . Note: Descripti0ns of Anoka County's geologic units are listed in order of increasing depth below the surface. 1 /( Aguifer Basal Bedrock Buried BedroGk Valley Confined Aguifer Confining Laver Discharge Dolomite Feldspar Glacial Drift W!l Head Hvdraulic Head Hydrologic Cvcle Ice Age Limestone Permeahilitv APPENDIX 1 GLOSSARY D� l". ,....,._. l £-( /��<-�("'-y ts'{.#' \.t..: � Saturated material with sufficient porosity and permeability to provide water to a well. The lowermost part or layer. The solid rock lying beneath loose geologic material such as soil, sand, clay, or gravel. Valley carved down into rock by a large ancient river which has subsequently been filled in with sediment. An aquifer overlain by one or more confining layers. A horizontal geologic unit which is significantly less permeable than an adjacent aquifer. The process of groundwater flowing into a river or other surface water body. This term applies to both a type of rock and a mineral. Dolomite forms as a result a chemical modification of limestone. A group of rock-forming minerals (aluminum silicates) that make up about 60% of the earth's crust. Material deposited as the result of a glacier. Gallons per minute. See hydraulic head. The elevation of exposed (unconfined) water above a specified subsurface point. The constant movement of water between the atmosphere, surface and subsurface of the earth. A period of time during which glacial ice spread over a large portion of the continent. Rock mostly comprised of the mineral calcite. The ease with which water can pass through a geologic material. APPEI\TJ>IX 2 REFERENCES D �. re f'•·" w,,a� l··� lt ,....,. � -I! �� ff""\. t � Anderson, H.W., 1993. Effects of agricultural and residential land use on ground-water quality, Anoka Sand Plain aquifer, east-central Minnesota: U.S. Geological Survey Water Resources Investigations Report 93-4074, 62p. Chamberlain, L.M., 1977. Soil Survey of Anoka County, Minnesota: U.S. Department of Agriculture Soil Conservation Service, 92p and plates. Helgesen, J.O. and G.F. Lindholm, 1977. Geology and water-supply potential of the Anoka sand-plain aquifer, Minnesota: Minnesota Department of Natural Resources, Division of Waters Technical Paper No. 6, 17p. Jirsa, M.A., B.M. Olsen, and B.A. Bloomgren, 1986. Bedrock geologic and topographic maps of the seven-county Twin Cities metropolitan area and surrounding counties: Minnesota Geological Survey Map M-55, 2pl., scale 1:125,000. Lindholm, G.F., 1980. Ground-water appraisal of sand plains in Benton, Sherburne, Stearns, and Wright Counties, central Minnesota: U.S. Geological Survey Water-Resources Investigation Open-File Report 80-1285, 103p. Meyer, G.N. and J. Falteisek (editors), 1993. Regional hydrogeologic assessment--Anoka Sand Plain: Minnesota Department of Natural Resources RHA-1, 3pl. Mossier, J .H., 1987. Paleozoic lithostratigraphic nomenclature for Minnesota: Minnesota Geological Survey Report of Investigations 36, 36p, lpl. Ojakangas, R.W. and C.L. Matsch, 1982. Minnesota's Geology: University of Minnesota Press, Minneapolis, 255p. Schoenberg, M.E., 1990. Effects of present and projected ground-water withdrawals on the Twin Cities aquifer system, Minnesota: U.S. Geological Survey Water-Resources Investigations Report 90- 4001, 165p. U.S. Department of Agriculture Soil Conservation Service, 1974. General soil map of Anoka County, Minnesota, lpl. Porosity Quartz Recharge Runoff Sandstone Saturated Zone Sedimentarv Rock Shale Soils Soil Association Terrace Deposit Till Unconfined Aquifer Volcanjc Rock Watershed Water Tahle BB/DM:ak 12/6/93 M:\ES\BB\GW-NEEDS.AP1 D' r..:· '\ r.: 7·! � l=1'c_ fu t The amount of void space in a geologic material, usually given as a percent. Common mineral found in rocks; same composition as that of glass (silicon dioxide). The process of water infiltrating the ground to aquifers below. Water from precipiatation that travels over the surface of the land to comprise surface waters such as lakes and rivers. Rock composed of cemented sand particles; particles are often the mineral quartz. The portion of the subsurface which has all its void spaces filled with water. Bedrock formed by the accumulation and consolidation of sediments either on dry land or under water. A fine grained rock formed by the compaction of clay. The loose, natural material at the earth's surface which results from the weathering of the uppermost layer of geologic maner by climate and living matter over time. A group of soils with a characteristic pattern to their occurrence. Material, mostly sand and gravel, deposited by a river as it undergoes a significant reduction in water flow. Mixture of clay, silt, sand, and gravel deposited directly by a glacier. An aquifer with no confining layer between the land surface and the saturated zone. Bedrock formed by the cooling and solidification of volcanic lava. An area of land which eventually drains to a common point. The top surface of the saturated zone. . -... & • • ·• • A• ···-, .,, .... -- - - ANOKA COUNTY GROUNDWATER NEEDS ASSESSMENT NAME ORGANIZATION/ADDRESS - --- -- - - - COMMENTS --- - - :::r-i:....: - - --- - - - - - - -- PHONE -- ----- - - - --- ----- SHI'NE * NeighbOrhood Meeting January 11, 1993 7:00 p.m Highland Elementa~ anua ;=:: January Shir~ Meeting, 7:00 p.m. ' Highland Elementary January 31: PUblic Hearing on Sheffield plan, ~ .. ' .?Murzyn Hall ~uestlons: Keith Robed- 789-0582 ~ carOl Frey. 782-2863 MEMBERS PRESENT: SHINE MINUTES 12/28/93 GUESTS: Dave Van Landshoot, Justin Properties; Don Schneider, HRA representative COUNCIL UPDATES: The purchase of Lee Stauch's duplexes went as planned. The city entered into a purchase agreement with Tony and Agnes Yurkew for their properties. There was a great deal of discussion about the proposed ordinance change with the landlord's association not at all happy with il. The ordinance tightens its rein on bad landlords and give the city more authority in the control of problem rental properties. Chairperson Roberts covered the minutes of the last meeting. Chairperson Roberts briefly mentioned to presentation to Mayor Murzyn. 3 Dave Van Landshoot attended the meeting and briefly outlined what his plan for the area would entail. He would raze the target block replacing with single family homes. He also stressed the importance of rehabing the area surrounding the target block. He mentioned many ideas to guarantee success in our endeavor. Community policing/volunteer policing, neighborhood watch, purchase covenants, etc. 4 Wayne Laukala briefly presented his outline for a different approach to the area. He will be getting a mailing ready that will be sent out to all members. It will be discussed at the next meeting. The steering committee will allot Mr. Laukala a time limit in terms of presentation. Four options for renovation were generated at the meeting. They are as follows: 1 Raze the target block. Replace with single family homes only. Provide iow interest loans for neighborhood rehabilitation, 2 homes as Habitat for Humanity. Appropriate covenants to guarantee stability. 2 Acquire rest of the 20 properties, renovate 17 into single family homes with a varied look. Create a small playground area, 2 homes as Habitat homes. 3 Raze 17, rehab 3, all single family homes in place of the original 17. 4 Build a single family home every other properly. Force landlords to renovate existing rental property to provide responsible and reliable affordable housing. Properties must meet city code 6 ~The task force for February canvas was tabled until next meeting. 7 Next issue of SHINE TODAY will go out right away so community has time to look at options to consider for redevelopment. 8 T-shirts can be ordered for about $8, sweatshirts for $26, caps-S8, buttons for $2.00. We will order at the January 11 meeting. 9 Important dates: January 10-City Council Meeting, 7pm January II-SHINE meeting 7pm Highland Elem. January 25-SHINE meeting 7pm Highland Elem. January 31-Public hearing on the Sheffield Plan-Murzyn Hall ' RISING TO NEW HEIGHTS ' SHINE OFFICIAL BALLOT ON SHEFFIELD RECOMMENDA B ON ( PLEASE VOqE FoRoNLYog~! ) I Acquire all dwellings on target block (Pierce/Fillmore). Raze all dwellings. R~place with single family homes only. Close off alley area and build Play area, recreation area. [=~ 2 Acquire all properties on the target block. Renovate 17 into single family homes with a varied look. Create a small play area in the alley area, sealing off traffic. =--]3 Acquire all properties. Raze 17, build into single family homes. Renovate remaining three properties into single family homes. Close off alley traffic area, create play space. ~']4 Raze every other building on target block. Single family homes would replace demolished homes. Promote renovation with the landlords, so remaining duplexes can be updated into quality, attractive, affordable rental housing. Properties must meet ordinance codes/inspections created by the city. All above recommendations would include thc following to thc target area and to the complete Sheffield periphery as well: maintain the current community policing program purchase covenants to guarantee stability, sidewalks, landscaping, increased street lighting provide low interest loans for neighborhood rehabilitation, two properties be utilized as Habitat for Humanity homes. PLEASE SIGN YOUR NAME WITH YOUR ADDRESS BELOW! PLEASE PRIORITIZE THE FOLLOWING 1-10 WITH 1 BEING THE MOST IMPORTANT. THESE PRIORITIES WILL BE GIVEN TO THE CITY COUNCIL ALONG '~rlTH THE RECOMMENDATION FROM THE PREVIOUS PAGE. ....... HILE THESE ARE PRIORITIZED IN ORDER OF IMPORTANCE, ALL ARE t~l~ ~l:~aT ~r~r~ ~,~ HE SHEFFIELD INTERNEIGHBOR NETWORK ENDEAVOR. ALL ARE RECOMMENDATIONS THAT WE'D LIKE TO SEE IMPLEMENTED. ACQUIRE AND RAZE FURTHER DUPLEXES OUTSIDE THE TARGET BLOCK. SET UP A CONSISTENT RENTAL REHABILITATION PROGRAM WITH MANAGEMENT/MAINTENANCE RESTRICTIONS. PROMOTE/REQUIRE NEW RENTAL PROPERTY OWNERS TO BE OWNER OCCUPIED LANDLORDS. INSTITUTE A ZERO LOT LINE LAW TO INCREASE CHANGE OF RENTAL PROPERTY TO SINGLE FAMILY DWELLINGS. CREATE PROGRAMS TO IMPROVE QUA! -II'Y/MANAGEMENT OF LARGE COMPLEXES. TURN 1 I-PLEXES INTO AFFORDABLE SENIOR HOUSING( EITHER SUBSIDIZED OR NON-SUBSIDIZED ). ACCORDING TO THE HRA, THERE IS A SUBSTANTIAL SHORTAGE OF AFFORDABLE, SECURE SENIOR HOUSING. CREATE A COMMUNITY SERVICE CENTER PER STABILIZATION PLAN:INFO CENTER, VOLUNTEER STAFF, GED TRAINING, AT RISK HELP, NEIGHBORHOOD CONFLICT RESOLL~ION, ETC. MAINTAIN CURRENT POLICING POLICY AND STANDARDS:SPECIAL OPERATIONS, NEW OFFICER TO BE TIED INTO ANOKA COUNTY DRUG TASK FORCE PLUS SHEFFIELD COMMUNITY OFFICER IN THE SUMMER MONTHS, VOLUNTEER AND CIVILIAN STAFF, COMMUNITY POLICE OFFICERS REMAIN UNCHANGED, RESIDENTS AND BUSINESSES SHARE COST BURDEN OF HIRING ADDITIONAL NEIGHBORHOOD POLICE OFFICERS. RENAME STREETS AND PARK AREA TO "BURY" SHEFF]EI D IDENTIFICATION AND STIGMA. NEIGHBORHOOD Cl JgAN-UP DAY IN COORDINATION WITH" HEIGHTS PRIDE ". SOME SUGGESTIONS FOR THE SHINE GROUP First I wish to point out tha~. this ~la~ I'm presenting is at this time only a framework· There is~ r6om for improvement· The community is invited to offer their ideas and to participate. We need a comprehensive four part program to accomplish the first part of the Sheffield plan. 1st..Total redevelopment of the area between Fillmore, Pierce, 46th Street and 47th Street. We can call this the target block. 2nd. Redevelopment of the surrounding duplex buildings· 3rd. A incentive program to cause present homeowners to up-grade existing buildings. 4th. A plan to provide street-scaping, lighting and sidewalks to promote both safety and curb appeal. We need to think about how much and where· I will elaborate each part individually. Ref. Part 1.) A, All new construction will vacate the target block of the conditions that create an environment that fosters drug, prostitution and violent life styles. People will have to qualify for mortgages· certain requirements. 1. They must meet Homebuyers must demonstrate the ability to meet financial obligations. Homebuyers must show adequate credit history. Homebuyers must show proof of employment history. Recognize the homeowners who meet these qualifications do not match the.profile of gang related behavior and its similitude we see going on around us. Homeowners work to invest their incomes into their homes and community they are 'like us. We should encomrage mortgage programs that are fair, non- discriminatorY and as affordable as possible. This notion is also fundamental to part 2 of this plan. By contracting with the right builder, he can facilitate redevelopment in the following ways. 1. He is a professional, just as sometimes we need doctors or lawyers to,fix real life problems, the professional builder works in the same capacity. 2. His performance is predictable. 3. He has an outside perspective along with a background doing the sort o~ problem solving we need. 4. He has a past project historY that is verifiable and can SHINE Group Suggestions January, 1994 pa~e 2 be qualified. He brings experience with Federal, State and local financin~ programs. He knows the ones that work and those that don't. He undertakes to do a project from start to finish. This means he selects suppliers and sub-contractors, to do his work. He controls, quality, project schedules. He makes payroll and pays for materials and assures compliance with building code requirements. I have introduced David Van Landshoot to S.H.I.N.E. because I am aware of his past and believe him to be the best choice among many others, to provide us with the service we need. Ref. Part 2.) To accomplish the renovation program, I suggest that we create a nonprofit redevelopment corporation. I suggested this pro~ram to the City almost two years ago. Establish C.H.E.A.R., an acronym for Columbia Heights Equal Access Redevelopment Corporation. I suggest the following features: Officers should come from Columbia Meights and the Sheffield neighborhood. This keeps our hands into what the corporation does. It will provide flexibility so that when new conditions, better solutions, or other changes come up, we can deal with them directly. We will not risk being in a situation requiring contract changes that are difficult and. expensive to do. Be Tradesmen, and workers will be drawn out of the community to provide employment for our own and to keep the money in our community. Materials and services can be purchased from businesses and suppliers who are residents. We can request best pricing donations or discounts from local suppliers. E. C.H.E.A.R. will provide a legitimate organization for the channeling of government financial programs. Start up costs for this sort of program look like this: Approximately $8,000 for tools, equipment and other supplies. SHINE Group Suggestions January, 1994 page 3 Approximately $40,000 per month to cover insurance, workmans' compensation health care, payroll and materials. This covers supervision, a carpenter and maybe two laborers and some part time help. The idea is to complete one renovation per month. If buildings were purchased for $60,000, then sold after completion for $100,000, there is almost a break even point at these approximate values. We may find some innovative programs that can help such as: A. Summer employment for high school kids doing clean-up. Court directed community service programs to cause some of our bad guys to put back into the community what they have taken. "Very educational." C. Sweat equity programs. D. Volunteer assistance possibly by Realtors and legal assistants. If employees as remOdelers could do rough in electrical and mechanical work under supervision by licensed tradesmen 'who volunteer to oversee construction, significant savings are possible. We would cannibalize buildings in the target block or those determined to be "~lucked" . Items such as pre-hung doors, windows, trim, and mechanical equipment will serve as ~component parts because they are the same species and profiles, best of all they are free. Go Kitchen resurfacing is a wise alternative to new because we can not buy the same quality reasonably anymore. We can also supplement existing~cabinets with cannibalize units to enhance kitchen layouts, iKitchen resurfacing can provide unique, creative kitchens at less expense. We need architectural assistance to accomplish effective resolutions to design problems, whether they are conversions to single family structures, renovated duplexes, changes in appearance or something new. SHINE Group Suggestions January, 1994 page 4 The architectural firm represented by Dean Duvolis has been doing this sort of work for many years and are among the most recognized in the twin city area. Affordable Suburban Housing Corporation restricted their design considerations. If we want something different, we can work it out with Mr. Duvolis. He is already familiar with our plight. Ref. Part 3.) Already in place are a number of low interest loans and grant programs. I submit that once we get the Sheffield project moving along, present homeowners will be caught up in the momentum of it all and we will find a renewed interest in updating their homes. Some have given their homes up as lost. They will take heart when they see progress. C.H.E.A.R. could provide remodeling service and or advisory to these people. Ref. Part 4.) Is a long way off it will not come along until after near completion of the target clock but design and space considerations must be integrated from the beginning. We need to start thinking about things like, street lighting, open spaces, structures to be plucked and costs, traffic regulating, off street parking. Some last notions: Council member Bob Rulleman once said Sheffield should be the gem of the City and here is how we can do it. Just. as~ Castel. Heights won national acclaim through citizen partlc~patlon, C.H.E.A.R. can do the same with the same people. Mr. Van Landshoot has demonstrated performance at this level. I believe that together we have the potential to win again. In the Spring we could plan a gigantic get together to kick things off. We could combine a all Columbia Heights block party with a flea market, bake sale and a black beard olympics type event along with refreshments and maybe a local talent show. Ail to raise start up funds for C.H.E.A.R. and to kick off construction starts. ch Sincerely, Wayne Laukala Public Werks Dspsrtmont FROM: SUBYECT: DATE: PATRIC~ HBN'rOBS errY MANAGER MARK A. WINSON A/~,~ ~!~I~C WORl~q Dn~IIC'1~R/ClTY l~NOm COUNTY IMPR~S TO MAIN ST. (eR 102) JANI~ARY 6, 1904 I n~t with representatives of Anolm {~)unO, and the City of Ffldloy rup. rd~f th~ (~mnty't proposed improvement to CR 102 (Main St.). stardns in August and will take thrle months to a2mpJ~e, i:hn'lnS the eonslnJction, the road will be open to local ~. The County hu yot to complete their doslin for smnn wirer handllnl, but uddpa~Bs dtrec~g storm wa~ f~rom the nordurn sectSou of tlu pmJo~ to a holdlnj pond for mnpour~ smu~c before releuinf the Mtmr lo the existing storm sewer sysmm. *rl~y also ~ look mt improvements to our trunk line storm sower between 44th and 4Sth to one the surcharje problem Thom wttl be an infmmmiimal tno~tlnI for lh~ publ.ig on January 13, 1994, fkom 4 to ? P.M. at {kidleyOtyHalL All~lde, utsMJa~nttothepmJecthavebeenmaliedanotlee, lwillanend this meeting on behalf of the City. MAW:~b 94-015 ' McALPIN AGENCY, INC. INSURANCE 4230 Cen~al Avenue, N.E. · Columbia Heights, MN 55421 7~-9274 · FAX 788-0910 December 27, 1993 Hayor, Don Hurzyn City of Columbia Heights 590 - 40th Ave. NE Columbia Heights, HN 55421 Dear Don: I want you to know how grateful the Chamber of Commerce is for the generous support of the Police and Fire Departments during our Toys for Joy Drive recently. Both departments have been critical to the success of this worthwhile event over the past few years. Our combined efforts with the Fridley Chamber of Commerce generated donations of $657.00 and over 250 toys for local families. It is always reassuring knowing that the city and its staff are willing to lend a hand for these type of projects. I hope you and your family have a happy New Yearl Best regards, Steve HcAlpin, President cc: Pat Hentges, City Hanager . Dave Hawhorter, Police Chief Charlie Kewatt, Fire Chief SM:pe crrY OF COLU gBIA HEIOHTS Public Works Department TO: FROM: SUBJECT: PATRICK HENTOES crrY MANAGER MARK A. WINSON PUBLIC WORKS DIRECTOR/CITY ENGINEER LESTER CI-HES COMPLAINT - DR1VEWAY AT 980 44TH AVENUE DATE: MAY 3, 1993 I met with Mr. Chies on Friday, April 30, to review his concerns on the repair of his driveway. Mr. Chics expressed his opinion that when the paving was done, the contractor left gravel on his existing driveway. It appears to me that the g~tvel may have come from the m~_merous potholes in his driveway. In the end, I agreed that the City would clean the gravel from approximately eight feet of his driveway and Mr. Chies said he would patch potholes. When I asked Mr. Chies for a letter stating that after the City swept up the gravel he wouldn't be asking for further repairs, he stated that his word was good enough. The sweeping will be completed this week. MAW:jb 93-250 TO CITY COUNCIL JANUARY 10, 1994 *S~gned Waiver Form Accompanied Application .11. APPROVED BY BUILDING INSPECTOR II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II '11 II II II II II II II II II II II II II II II II II II II II II II 1994 LICENSE AGENDA CONTRACTOR5 LICENSED AT AAA Abbott Plumbing *Albers Sheet Metal *Boedeker Plumbing *Bowler Company *Budget Plumblng *Ceres Contracting *Louis DeGidio, .Inc. *0icks Water & Se~er *Disposal Systems *Egan & 5OhS,Co. *Bill Fignar Plumblng *Gilbert Mechanical Cont. *Gray Companies, Inc. Heartland Industries *Home Handyman *Kath Heating & A/C *Randy Lane & Sons Plmg. *Lesters of Mn. *Nordquist 51gn Co. *Nova-Frost, Inc. *Property Repair Service Ronms Mechanlcal *Royalton Heating & Coollng *Sedgw[ck Heating & A/C *Tomas Suburban Plumblng *United Water & Sewer *Fred Vogt & Company Zaidan Holdings, Inc. 1126 N.E. 2nd St. 200 W. Plato Blid. 2905 Garfield Ave. S. 511E. Lake St. 6420 Flying Cloud Or. 2504 W. Co. Rd. B 6501CedarAve. S. 23817 Strehler Rd. 915 N. Albert St. 7100 MediCine Lk. Rd. 2844 Johnson St. It.E. 4451W. 76th St. 1301 Cannon Circle 533 Randolph Ave. 10137 - 29th Ave. Il.Il. 3096 Rice St. N. 1501W. Broadway 1111 Second Ave. S. 312 W. Lake St. 1510 - 5th Avenue 4419 Nlcollet Ave. S. 1812 East 5hakopee Ave. 4120 - 85th Ave. N. 8910 Wentworth Ave. S 4029 Penrod Lane 11666 Wayzata Blvd. 3260 Gotham Avenue 175 E. 5th St. FEES $ 4o.0o 4o.oo 40.0o 4o.oo 4o.oo 40.00 40.O0 40.00 40.00 4o.oo 4O.OO 4o.oo 40.DO 4O.OO 40.DO 4O.OO 4O.OO 40.DO 4O.OO 40.DO 40.DO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO SAFETY & HEALTH mm mm FIRE, BUILDING, SAFETY & HEALTH FOOD/BEVERAGE MACHINES ARA Services ARA Services DRIVE-IN RESTAURANTS *Randy 5. Cutman/ A&W 940 N.E. 44th Ave. 3989 Central Avenue 4000 N.E. 6th St. 15.O0 30.00 50.00 FIRE, BUILDING, SAFETY & HEALTH FRESH FOOD SALES Sahibs Flowers, Produce 4303 Central Avenue 25.00 Page 2 APPROVED BY FIRE, BUILDING, SAFETY & HEALTH GROCERY SALES Sahibs Flowers & Produce LICENSED AT 4303 Central Avenue FEES $ 5O.O0 POLICE DEPT. GAMES OF SKILL *Summit Amusement 3951 Central Avenue 250.00 SAFETY & HEALTH II II II II GARBAGE HAULERS *Browning-Ferris Ind. *Johnson Sanitation *Pretzels, Sanitation 9813 Flying Cloud Dr. 125 Bunker Lake Blvd. N.i7. 15323 Ramsey Blvd. N.td. 50.00 5O.OO 5O. OO FIRE INSPECTOR II II LAUNDDRY MACHINES Lee B. Olson N.E. Seniors Housing Corp. 4220 N.E. 4th St. 3850 Stinson Blvd. 25.OO 45.00 POLICE DEPT. PET STORE *Tropical Concepts 4056 Central Avenue 50.00 POLICE DEPT. PWD/CITY FORESTOR II II TAXICAB DRIVERS *Larry Lee Lund TREE SERVICES *The Tree Service *Davey Tree Expert Co. 2542 Washington St. U.E. 4201 - 83rd Ave. Il. 1500 N. Hantuea St., Kent, Ohio 20.00 50.00 50.00 TO: COLUMBIA HEIGHTS CITY COUNCIL FROM: LOWELL DEMARS SUBJECT: RENTAL PROPERTY LICENSE APPLICATIONS DATE: JANUARY 5, 1994 THE FOLLOWING LIST OF OWNERS AND THEIR RESPECTIVE RENTAL PROPERTIES HAVE COMPLIED WITH THE PROVISIONAL (PRO-RATED) LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS. I AM RECOMMENDING THAT THESE LICENSES BE ISSUED: DEAL, JONATHAN P. TttERMOS, JAMES N. BAHRAMI, PARFIZ THORESON, STEVEN R. McGREGOR, JOSEPH RAMNARINE, JAI P. LUNIEWSKI, ROBERT EGGE, JAMES J. HOLTON, DAVID J PADULA, FRANK THOR, MARVIN HOEFS, KATHRYN JOHNSON, RALPH DOSTALER, MARK D. BUGANSKI, RAYMOND SHAI~g.F.N, NANCY MIKRE, SMAUEL MIKRE, SAMUEL McCLEt~LAN, DUNCAN 4703 5TH STRg. F.T 840 50TH AVENUE 4621 UNIVERSITY 4613 TAYLOR 1222 45-1/2 AVENUE 4532 TYLER 1140 45TH AVENUE 943 42nd AVENUE 656 47-1/2 AVENUE 3849 CENTRAL 1035 PETERS PL 4301 UNIVERSITY 4450 TYLER PL 5103 6TH STREET 1024 45TH AVENUE 3849 JACKSON 3709 JACKSON 3855 JACKSON 4420 MONROE 3RC FINANCIAL SYSTEM 01/07/94 09:36:15 i='UND RECAF': =LIND DF.'.SCF~I PT ION :101 225 :230 240 376 :I01 r1.10 :I].5 S02 S03 509 383 :3 85 GENERAL. CABLE TEl..lTV I,'31 ON F'ARA TRAhlSIT I... I BI'~:ARY 'TAX INCF~:FMIEI',IT BOIqDS (:Al='.'[ TAI._ :[HF'ROVEME-NTS SI"IEFF.T.F=_LD REI)EVE:I...C)PHF:NT CAF':r TAL IMPRC)VLEMIFNT PARK~ C A F:' I T A L. I MI='R OVI-'~. M L=.: NT -- F:' I R WA TI=.:F~ UT I L T.'I"Y ~EWli:'R I..JT l: L...T '['Y RE:FLJ~I!:' F'UND L. I C.)iJO F;: CEN'I"RAL [3AF,:AGIE C'. O N T R 1' B LJ T E D P R O J E C'1' S- R E:' C COI'-II"R I BI. JTI~:-D F'RC3Jli:'CTS-"-G.F'N T NSUF,:ANCE ESCROW I I, IVE."STMEI',IT '1'F.:LJS-I' i'OTAL ALI... F:'I.JI".IDS !'~ANK RECAP: i:.¢Ahl K blAME BAN K C;I-.IIEC K I I',IG ACCOLJIqT ; FOTAL ALI_ I-4ANKS Check History I) I SBLJRSEMENTS 123,046.23 947.04 29,259.22 3,076.81 330.15 6,986.30 573,111.25 2,668.20 535.25 1,912.. 12 2,090.61 740.18 ].20,36.1..22 5,478.08 4,672.38 3,070.33 43,223.42 182,97].. 1.3 2,187,000.00 3,29].,479.92 D I S B U RS E M EI',IT S 3,29]. ,479.92 3,291,479.92 (.]~R~.'. FINAIqCIAL. SYSI'EM 01/07/94 09: 3 Check History 1-.1.0-94 COLJNCII... LIS]' CII'Y OF COLUMBIA HEIGNTS (3L. 540R.--V04. ].0 F'AGE i 8 A N K V E N D 0 R C]I-~EC K NUIflBI:-]I~ AMOLIIqT [ilANK CNI-".'CKING ACCOUNI' NORI'HIEAST SI'AI'E BANK NOF(THIEAST STATIE BANK NOF;~THIEAST STATE BANK A '1- & T ADVAN(..'-E:D CONCREI'E INE; AII'~"-I"IYDF;~AI.]I...IC SY,STEMS IN AI%iERICAbl ABEl"ICY INC AI"Ilii]~ICAN I....TNIEI'4 SUF:'PLY CO AI"IOI<A COL.IIq'I'Y AI"-I 0 K A Tli[ C H N ;11C A L .'r. N S T ITU T AF;~"I' I ST GRAPH I C!:i ASSOC OF' MI.:"TRO MUNTCIPAI... BAKER & TAYI..OR BAI.]IEI~ BUII/[ '1-I1~1.:_- & BA'I'TIF.] BEAR COMMUI'-.IICATIObIS Ihl(.) BI.:.] I SSWIEI'..IGIEI~ ' ,'-ii I-~AI~DWARli: BIEL. I...BOY CORF'ORA'TI [.11,1 CIT'Y Of" BLOOMII',IGTOI~ CI...AI:~ I<E;/F:'/..OF~A B COCA-C'.OI...A BO'I"TI... I NG M I DWE COl._ HGTS C'NAMBER OF' COMM COMI::'I.]'I' I!!]~ COIRI"' CON.~II!~]...I...Y I NDUSTR I Al... E;L. EC CI:~IEA T I VI.:- I...AI~ I NAT I NG CF;.'.OWN F'ENCF. i; & WIRE C:RYS'I'EI!.B._ TRL.IC K IFQU I F:'MIF.;NT D C.: HEY COMI::'AI,IY DAY....'[ i[ MEI~,S, I NC. I) E M C.' 0 F-'I...AI'.IAGAN SAI...IES INC I::'OCL.IS NIEWSPAF'ERS f"I:~IDI...I.:.'iY AUTO f"ARTS G E SUF'PLY .... ' .... I~1."_~ ~I:.ARL, I ~ CO. GENFi;RAL EI..ECTRIC SUI'"'F'I..Y GENUII'-IIE F'ART,S/NAF'A AUTO GRACE/DLIANE £; (3RIGGS-COOI::'IFI~ & CO HASSAN SAND & GRAVEL H EI~ TGli:]('~/I-"A TI~ I C K HOOVER WI"IEEI.. A/_IGNMENT I HRA IhlI)EI'~'ENDE;NT S£.'.HEIOL I) IST INST'Y I'"R INTS INTERI"IATIONAI.. CP. YSTAI_ MF' I I'"C I::'1:~ I N T I I'.IG JAX CAFI'Z 45226 387,000. O0 45227 800,000.00 4522.8 i, 000,000.00 45230 0.75 45231 6,075.25 45232 19.53 45233 8,966.00 45234 47.50 45235 64,275.42 4 ~ ,~.,;.6 24 00 % ~. ,-,, .... ~ .-.-, ,-.-, 4... ,~,.:,8 ~.. 00 45239 113.56 45240 69.07 452.41 849.94 45242 31 45244 135.00 45245 200.00 45246 85.50 45247 30.00 45248 538.0 45249 176.54 45250 ~.,064.57 45251 5.22 45252 76.68 45253 109.76 45254 30.47 ....... 56 41 45256 3,070.33 45257 2,096.03 45258 31.95 45259 40.90 45260 106.95 45261 138 . 79 45262 44.56 45263 250.00 45264 9,601.23 45265 1,156.33 45266 80.70 45267 24.95 45268 200.00 45269 41.80 45270 207.68 45271 161. ~J 5 45272 47.07 45273 541.84 ~R~ r'II-.IANC;,;r. AL SYSTEM i).1./07/94 09:3 VENDOR Chec:k History 1--10-94 COUI'-iCIL_ I..IST CITY OF COLUMBIA HEIGHTS GL540R-V04.1.0 PAGE 2 CHECK I',ILIMBER AMOUNT SANK CHI.--CKII',IG ACCOUNT JOHNSON BROS. L..IQLIOR CO. K I'IART KAl._ INA, WI L. LS, WOODS, G I SVO KI...OSS/MARY KODA K/EAS'I'MAN I<UIE'f'I4ER DIST. CO. L. ARSON ARCFIITECT ]:NC/GAR L.ASER SALES LE:AGUE OF MINNESO-I'A CITI I_IEEF- BROS. L. UBE-"TECH MAC QUEEN EQUIF:'MIENT CO. MA]'TSON OF'F'ZCE PRODUCTS I~ENARDS CASH~AY ME'¥1:~O AREA MANAGEMENT AS MIETI~O I::IRE MIDC E:NTERPRISES INC M:[D~I~:S'r BUSZNIESS F'F(ODUCT MILI...ER/R.J. PL. UMBING & H M ]: L I.. IE R / R 0 I,.I N I E MINAR FORD MINN CEI._I...UI_~I~ OI',IE MI:Nlq STATE: FIRE CHIEF'S A M l NNIEGASCO M I NNESOTA BL. UEF'R I NT MINIqE:SOTA CONWAY I:II:;~IE MINNESOTA L. ICENSE:D BEiV NSF' I-4AT'I... RE:CREiATZON & PARK NAT'L VOL.UI'.ITIEEIR I:IRI~ CC)U I-,IATOA NIEWMAIq SIGNS NORq'HERI'I AIR N~RTI"IIERN SANITARY SUF'F'LY NORTHERN STATES F'OWER OLS(]I4 ' S F:'LUMB IN6 PARTS PL. US PELTONEN/Id~RY LOU PETTY 6~SI4 - GARY F'HZL[_ZPS & SONS CO/ED F'O~ER BR~KE & EQUZPIdENT I::'O~ER SUI::'F'LY & EhlGZNE:ER~ QUALITY ~ZFIE & SF'ZRITS F(OSIEDAL. IE CI4EV SCHMIDT/JEANINE M 45274 5,538.82 45275 90.21. 45276 ].6,381 · 67 45277 3.43 45278 1,227.99 45279 12,686.95 45280 886.96 45281. 22.79 4 ........... 8,746. O0 45283 109.60 45284 93.30 452E:.5 26.51. 45286 56.1.2 45287 44.05 45288 30. O0 45289 323.76 45290 40. O0 45291 894.93 45292 1,800.00 4525'3 16.20 45294 113.53 45295 31 . 80 45296 40.00 45297 5,939.47 4525'8 76.52 45299 .1., 596.12 45300 125.00 45301 6,574.98 45302 191.40 45303 40.00 45304 300.00 45305 271.58 45306 3,000.00 45307 191.70 45308 8~400.28 45309 94.40 45310 122.03 453 ]. 1 200. O0 45312 106.16 45323 89.42 45314 2,827.15 4~,J15 11 97 45316 32.28 453.1.7 4,487.65 45318 1,351.13 45319 11.80 4532.0 4.81 BI:(~ F'INAI',ICTAL SYSTI=-M ':).1./07/94 09:3 Chec:k History 1-10-94 COUNCIL LIST CITY OF COLUMBIA HEIGHTS GL540R-V04.10 PAGE 3 VI-T. hlI)OR CFIECK NUMBE:R AMOUIq'T BANK CHECKIH(3 ACCOLJNT SKIPS CENTRAL AUTO F'ARI'8 SF'F(IIq(3STE'_-D PUBLIC FTNANC S R E' C 0-- FI..E X I BL.E ST F'AUL BOOK & STATIONEI~ STR[-i:ICFIE:R GlJhl 'S INC/DSN SUBURBAN TAX:[ CORF'ORATIO SUI,ISE:I' PR I N'T I ND SYSTE:M8 SLJF'PLY II"IC. TAUTGE:8, RE:DF'ATFI, & C8. , TIF:'F' NOVIFL. TY CO. I'W]:I',I [.'-l-fY GARAGE: DOOR CC) I.J S WIZST CIELLULAR U S WEST DI:RE:CI' L!N I I:C)RMS LJNL :[ M :[ TIED UI',II TED EL_E'C::I'RIC CO. VAN"-O"-L I TE: VC)SS L..IGHTING W W GF(AII'.I(31-""'I;: Wlii:Sl' WEL. D WF( T. STCIt'.:F~A T' 3M LAIqD TITLIE INC ALI...AN/DAV I D BEI...LBC)Y CORF'OI':h~T :1: ON CC)L. LJMBIA HIEIGHI'S I I.~'GGI"IIEAD D I,SCOUI'~T SOI--'TWAR OR]:GGS-'COOF'ER & C.O I"IC) IUM/DAWN JC)HNSON BROS. LIQLJOR CO. KRAUS-'ANDERSON I<UE.:.THE:R DIS1'. CC). MINN DE:F:'T.OF' I'IATUI;tA-L RES M~:NNE:SOI'A CONWAY FIRF.'- & MF'CA PE:TTY CASH- ~ANI'CE F'HILL:[F'S & SC)NS CO/lED QUAL. II'Y W.I:NIE & SF'IRII'S ANOKA COUN1-Y SOCIAL. SERV FIRST COMMUNITY CREDIT LJ GFd.--_AT WFST LIFE & ANNUIT ICHA RETIREHEt'IT TRLJST 45 MICKF'LSON.,TRUSTEE/J J MINN 81'A1'E RE:T]:RE:ME:hlT 8Y NORTHli.'ZAST STATE BANK PAYROLL. AC:COUNT F:'E:RA F'OL.I CE RE:L.I EF 45321 2 :L. 30 4531~ 2 4,757. O0 4 .... ~,:.,.~ 133 E~, 4'S'""~'~ 2 .1. 29 45325 .1.04.27 45326 14,426.25 45327 676.42 45328 39.1..73 45329 3,658.00 45330 24.85 4533:1. 82.69 45332 345.06 4535;3 19.95 45334 473.31. 45335 .1.8.25 45336 15.98 45337 47.39 45338 918.09 45339 .1. 83.70 45340 34.85 45341 30.1.. 56 45342 568,354.25 4 5344 4.0.00 45345 4, .1.03.85 45346 4,050.80 45347 92.66 45348 7,50.1.. 2.1. 45349 23.00 45350 5,443.64 4535.l 8,414.75 45352 28,997.10 45353 500 .. 00 45354 153..1.2 45355 480.00 45356 6.1.. 72 45357 664.94 45358 839.64 45360 301.00 45361 2,299.00 45362 7,962.50 45363 .1. 0., 483.60 45364 350.00 45365 502.50 45366 33,470.24 45367 1.04., 81.3.93 .~'"' ' ' 'S 48, 80 4 ~ ,~o8 20, . 45369 367.20 '31R~, FII'IAI'.ICIAI._ ,SYSTIEM ~1/07/94 09:3 Check History 1--10-~94 COUNCIL LIST BANI< VE:'NDOR CHECK NUMBER BANK CHIZCI(ING ACCOUNT F'UBLIC MANAGERS ASSOCIAT RAMSI-ZY COUNTY HUMAN SERV STATE CAPITOL. CREI)IT UNI UNION I216 UNION 320 UN ITIED WAY AAA AWARDS AL. BER'/I/ANDREW AME:RICAN L. INEN SUF'PLY CO ASSOC OF" MI NI~ EMEF~GI~:NCY BIG BOB"S RE:PAIF~ SFIOF' CL_ARK BOARDMAN CAL.LAGHAN F'IRE MAB'.SHAL. S C)F' ASSOC O (3OVERNMIEI'IT FINANCE OFFIC GRE:ATE:R AN01<A CNTY.HLJMAN I"IAF~COURT BRACE JOVANOVIC HIE I GHI'S E:L.E:CTRI C INC. HOWARD I"~IEEDL_ES TAMMEN & I NS T Y P R I NI' S INT'I... SOCIETY F-IRE SERV. L.AGERQLJIST CORF'. I...AF~SOIq ARCHITIECT INC/GAR I...EAGLJE: OF MN CITIES INS I...E:fEF- BROS. MARINO'S RE:STAUF~ANT MASYS C:OF~F'. MINNESO-I'A EI...E:VATOR NAT'L ASSO OF TOWIq WATCH NORTHE:RI',I SANITARY SUF:'F:'L.Y SME:AI... F-IRE EQUII:'MENT CO SUBLJRBAN TAXI CE)RPORATIO TOWN & COUNTI~Y OF'F"lCE CL_ LJ~,IIVERSITY OF' MINNESOTA 45370 45371 45372 45373 45374 45375 45393 45394 45395 45396 45397 45398 45399 45400 4540.1. 45402 45403 45404 45405 45406 45407 45408 45409 45410 4541'1. 45412 454.13 45414 454.1.5 4541.6 4541.7 4541.8 454'1.9 CITY 8F COI...UMBIA HI--IGHTS GL540R---V04.1.0 F:'AGE 4 AMOLINT 50. O0 85.20 700.00 100.00 762. O0 132. O0 1., 476.09 211..46 70.41 20.00 70.00 76.84 35.00 50.00 1,026.98 387.00 955.00 2,168.20 1 O0.89 60.00 85.53 I, 092.9.1. 31. ,819.25 40.87 1. ,895.70 821.78 69.50 25.00 262.04 .1., 443.00 1.4,8.1.5.45 2,955.38 120.00 3,291,479.92 ***