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Home My WebLink AboutMay 27, 1997 RegularAGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS - TUESDAY, MAY 27, 1997 AT 7:00 PM CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE NE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1. CALL TO ORDER/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the previous portion of agenda, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the CiD' Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Council Minutes of the May 12, 1997 Council Meeting. 2) Authorization of Printing and Mailing of the 1997 City Newsletter 3) Adopt Resolution No. 97-37 Being a Resolution to Restr/ct Parking on 40th & Central Avenues 4) Copier for Recreation Department 5) Establish Council Work Sessions 6) Establish Hearing Date Regarding Rental License 7) Approval of License Applications 8) Approve Payment of Bills 5. RECOGNITION. PROCLAMATIONS, PRESENTATIONS, GUESTS A. Recognition 1) Recogn/zing Service on Boards and Commissions B. Introduction of New Employee 6. PUBLIC HEARINGS A. Resolution No. 9%36 Being a Resolution Order/ng .arid Levying an Improvement B. Resolution No. 97-39 Approving Modified Redevelopment Plan and TIF Plan for Housing Redevelopment TIF District No. 1 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Resolution No. 9%38 Being a Resolution Establishing the Youth Initiative Commission and Approving its By-Laws and Procedures 2) Second Rdg. of Ordinance No. 1345 Being an Ordinance Conveying Certain Property at 2229 40th Ave. 3) Second Rdg. of Ordinance No. 1346 Being an Ordinance Conveying Certain Property at 2301 40th Ave. B. Bid Considerations None C. Other Business 1) Award of Emergency Vehicle Pre-Emption and Traffic Control Signals 2) Change Order - Replace Watermain on McLeod St. from Royce to 44th Ave. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings 1) Library Board May 6, 1997 Meeting 2) Plarming & Zoning Commission May 6, t997 Meeting 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENq)A 11. ADJOURiNqMENT Walter R. Fehst, City Manager ADMINISTRA T/ON MAY 21, 1997 Mayor Joseph Sturdevan~ Councilmembers Donald G. Jolly Meg Jones Gary L. Peterson Robert ~. Ruettimann City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Tuesday, May 27, 1997 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. CALL TO ORDER/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Council Minutes MOTION: Move to adopt the minutes of the May 12, 1997 Regular Council Meeting. 2) Authorization of Printin.q and Mailing of the 1997 City Newsletter MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Nystrom Publishing for the printing of newsletters in 1997 based on the quote they submitted to the City. COUNCIL MEETING AGENDA MAY 27, 1997 MEETING PAGE 2 3) Adopt Resolution No. 97-37 to Restrict Parking on 40th and Central Avenues MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-37 being a resolution requesting Anoka County to designate "No Parking" on the north side of C.S.A.H. 2 (40th Avenue) from Van Buren Street to T.H. 65 (Central Avenue). 4) Copier for Recreation Department MOTION: Move to authorize staff to purchase the Sharp SF2035 copier from D.C. Hey for $5,300.00 for the Recreation Department. 5) Establish Council Work Sessions MOTION: Move to establish Wednesday, June 4, 1997 as the date for a Council work session immediately following the City Council/EDA Special Meeting which is scheduled for 6:00 p.m. and establish Monday, June 16, 1997 at 7:00 p.m. as the date and time for a Council work session. 6) Establish Hearinq Date Regardin.q Rental License MOTION: Move to establish a hearing date of June 23, 1997 at approximately 7:00 p.m. for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Anthony Wilczek for property located at 3935 Tyler Street Northeast. 7) Approval of License Applications MOTION: Move to approve the license applications as listed. 8) Approve Payment of the Bills MOTION: Move to approve payment of the bills as listed out of proper funds. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. Recognition 1) Engraved Clocks Recognizing Service: John Hemak, Human Services Commission, Pat Grady, Park and Recreation Commission, Don Murzyn, Jr., Economic Development Authority, Ron Zurek, Human Services Commission and Don Renquist, Human Services Commission. COUNCIL MEETING AGENDA MAY 27, 1997 MEETING PAGE 3 B. Introduction of New Employee Introduction of Jeff Hook, newly-hired City Mechanic. 6. PUBLIC HEARINGS A. Resolution No. 97-36 Being a Resolution Ordering and Levying An Improvement MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to close the public hearing and adopt Resolution No. 97-36 being a resolution ordering and levying one alley mid-block light between 2nd Street and 2 1/2 Street from 37th Avenue to 38th Avenue on the existing pole between 3724 and 3732 2 1/2 Street, known as PIR 677-Area 32-Project 9715. B. Resolution No. 97-39 Approving Modified Redevelopment Plan and TIF Plan for Housing Redevelopment TIF District No. 1 MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-39 being a resolution approving a modified redevelopment plan for the Central Business District Redevelopment Project and a Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. I 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Resolution No. 97-38 Bein.q a Resolution Establishinq the Youth Initiative Commission and Approving its By-Laws and Procedures MOTION: Move to waive the reading of the resolution there being ample copies available for the public, MOTION: Move to adopt Resolution No. 97-38 being a resolution establishing the Youth Initiative Commission and approving its by-law and procedures. COUNCIL MEETING AGENDA MAY 27, 1997 MEETING PAGE 4 2) Second Reading of Ordinance No. 1345 Beinq an Ordinance Conveying Certain Property MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to adopt Ordinance No. 1345 being an ordinance authorizing the sale of certain real estate located at 2229 40th Avenue Northeast 3) Second Reading of Ordinance No. 1346 Being an Ordinance Conveying Certain Property MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to adopt Ordinance No. 1346 being an ordinance authorizing the sale of certain real estate located 2301 40th Avenue Northeast. B. Bid Considerations None C. Other Business 1) Award of Emerqency Vehicle Pre-Emption and Traffic Control Siqnals MOTION: Move to award the Emergency Vehicle Pre-emption and Traffic Control Signal Systems - Municipal Projects #9505 and #9124 to Ridgedale Electric of Long Lake, Minnesota, based upon their Iow, qualified responsible bid in the amount of $154,700.00 with $38,700.00 appropriated from Fund 402-59505 and $116,000 from Fund 401-59124. 2) Change Order - Replace Watermain on McLeod Street From Royce to 44th Avenue MOTION: Move to authorize Change Order 9417-1 for Watermain Replacement on McLeod Street, Royce Street to 44th Avenue to Midwest Asphalt Corporation in the amount of $69,491.50. COUNCIL MEETING AGENDA MAY 27, 1997 MEETING PAGE 5 8. ADMINISTRATIVE REPORTS o A. Report of the City Manager B. Report of the City Attorney GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetin.qs 1) Library Board May 6, 1997 Meeting 2) Planning and Zoning Commission May 6, 1997 Meeting 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT MOTION: Move to adjourn the Regular City Council Meeting. Walter R. Fehst, City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING MAY 12, 1997 CALL TO ORDER/ROLL CALL Mayor Sturdevant called the Council Meeting 'to order at 7:00 p.m. Mayor Sturdevant and Counci!members Jones, Jolly, Ruettimann and Paterson were present. 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO THE MEETING AGENDA The Mayor requested the removal of the item disposal of equipment at the auction. authorizing CONSENT AGENDA These items are considered to be routine by the City Counc~! and are enacted as part of the agenda by one motion: A. Motion by Ruettimann, second by Jolly to approve the consent agenda items as listed below: Adopt Council Minutes' The Council approved the minutes of the April 28, 1997 Regular Council Meeting. Donation From Athletic Boosters The Council accepted the donation from the Athletic Boosters to be used to purchase a gas grill. The grill will be used for city functions and the Police Department's neighborhood program. Reappointments to Boards and Commissions The Council reappointed the following residents to various boards and commissions: Sean Clerkin - Human Services Commission with term expiring in April 2000 Barbara Miller - Library Board with term expiring in April 2000 James Nelson - Park and Recreation Commission with term expiring in April 2002 REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 2 Marlaine Szurek - Planning and Zoning Commission with term ~expiring in April 2001 Dennis Stroik - Telecommunications Commission with term expiring in April 1999 Reuben Ruen - Telecommunications Commission with term expiring in April 1999. Permits for 1997 Jamboree The Council authorized staff to close Jefferson Street from Monday afternoon, June 23, 1997 through Sunday, June 29, 1997. The Council authorized the Police Department to issue a parade permit for the Jamboree parade to be held on Friday, June 27, 1997 at 6:30 p.m. for the following streets: Central Avenue at 45th Avenue to 40th Avenue to Fifth Street, and, Fifth Street to Mill Street. The Council authorized fireworks on June 28, 1997 (rain date of June 29, 1997) in conjunction with the Jamboree activities and to appropriate up to $2,000 to be earmarked for fireworks display from Fund 101-45050-4378. Final Payment for LaBelle Park - East Bank Erosion Control MuniciDal Project #9533 ' The Council accepted the work for LaBelle Park East Erosion Control, Municipal Project #9533 and authorized final payment of $1,000 to Thor Construction, Inc. of Minneapolis, Minnesota. Resolution No. 97-35 Beinq A~Droval of LotsDlit/Conditional Use Permit - Brian Bona, 4015 Seventh Street The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 97-35 SUBDIVISION REQUEST I, Brian Bona, hereby request a split on PIN 35 30 24 42 0013. Legally described as: Lot 20, Block 54, COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, Anoka County, Minnesota. Together with half the vacated alley lying southerly of and adjacent to said Lot 20. THE DESCRIPTION HENCEFORTH TO BE: A. The north 54.00 feet of Lot 20, Block 54, COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, Anoka-County, Minnesota. REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 3 B. That part of Lot 20, Block 54, COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, Anoka County, Minnesota, lying southerly of the north 54.00 feet thereof and half the vacated alley lying southerly and adjacent to said Lot 20. (To be combined with 573 40th Avenue, PIN 35 30 24 42 0012, Lots 15-19, Block 54 COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, Anoka County, Minnesota, together with half the vacated alley lying north of and adjacent to said lots.) The CONDITIONS of this totsptit are that the portion of Lot 20, as stated above in "B", be COMBINED with 573 40th Avenue, Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, in the amount of $-0- be divided. Paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lotsplit given approval shall become invalid if the resolution, motion or other Council action approving the said totsp!it is not filed with the County Auditor within one (i) year of the date of the Council action. PLANNING & ZONING DEPT. ACTION Recommend to City Council the approval provided that the lot- split be recorded and lot combination be recorded at Anoka County prior to permit issuance. This 6th day of May, 1997 Offered: Peterson Seconded: Fowler Roll call:All ayes Brian Bona signature of owner 4000 Washington St. owner's address Tele.# 788-2426 Tina Goodroad Zoning Officer CITY COUNCIL ACTION: APPROVED This i2th day of May, 1997 Subscribed and sworn to before .me this 23rd day of April, 1997. Jane Gteason Notary Public REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 4 Offered by: Seconded by: Roll call: Ruettimann Jolly Ail ayes Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary FEE $150.00 DATE PAID 4-18-97 RECEIPT NO. 35422 The Council approved the site plan and the conditional use permit provided the required construction and engineering drawings are submitted and reviewed by the Building Inspector and Engineering Department prior to the issuance of a building permit. Approval of a Conditional Use Permit - Slumberland, 4330 Central Avenue The Council approved the conditional use permit for Slumberland at 4330 Central Avenue provided a deposit of $500 is submitted to the License/Permit Clerk prior to the installation of the structure on the site. Approval of License Applications The Council approved the license applications as listed and the rental housing licenses as noted in the May 8, 1997 memo from Fire Chief Kewatt. Approval of Payment of Bills The Council approved the payment of bills as listed out of proper funds. Roll call on Consent Agenda: Ail ayes Authorization to Dispose of Equipment at Auction Staff was requesting permission to dispose of three pieces of equipment at the Hennepin County Equipment auction. The Mayor recalled that one of these pieces had been in a previous auction and the bid made on it was rejected. Hennepin County does not allow minimum bids to be placed on equipment. It was also noted that a city employee would be required to remain at the auction for six to eight hours. Motion by Sturdevant, second by Jolly to remove the Felling Ft-7E tandem axle trailer (unit #230) from the Hennepin County Auction list of equipment. Roll call: All ayes REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 5 'Motion by Sturdevant, second by Ruettimann to authorize staff to dispose of the 1977 Roscoe rubber tired roller (unit 0064) and the 1975 Vermeer root cutter (unit #003) at the June 12, 1997 Hennepin County Equipment Auction. Roll call: All ayes REOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. RECOGNITION 1) Recoqnizinq Service on Boards and Commissions Engraved clocks recognizing service were presented to the following residents: James Johnson, Human Services Commission; Lester Wodziak, Charter Commission; John Yencho, Charter Commission; Sebe Heintz, Housing and Redevelopment Authority; Barbara Tantanella, Human Services Commission; Michael Tilkens, Human Services Commission and Gerry Herringer, Police and Fire Civil Service Commission. 2) Recoqnition of Police Explorer Post Police Chief Johnson introduced the explorers and their advisors. He referenced the recent accomplishments of the Post. B. PRESENTATIONS 1) Youth Initiative Commission Pete Majerte and Wes Molstad made a presentation requesting the City Council to establish a Youth Initiative Commission. Several organizational meetings have been held with interested youth, representatives of the City Council and representatives of the School Board and faculty regarding this commission. This matter will be scheduled for discussion at a future Council work session. 2) Chamber Plaque The Chairperson of the Southern Anoka County Chamber of Commerce presented a membership plaque to the Council. PUBLIC HEARINGS A. First Reading of Ordinance No. 1341 Beinq an Ordinance Pertaininq to Rezoninq of Certain Property REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 6 The rezoning request is from the owners of the Conoco Station at 3701 Central Avenue. Rezoning of properties located at 3701, 3807 and 3817 Central Avenue, 3740 and 3802 Reservoir Boulevard and 3819 Central Avenue from the present Central Business District and R-3 zoning to a Retail Business District zoning is being requested to redevelop the current site and to develop the site on the west side of Central Avenue. Discussion was held regarding opposition and support of the development/redevelopment. Much of the opposition expressed focused on the rezoning of the two parcels on Reservoir Boulevard. Seven pages of signatures opposing the rezoning were submitted to the Council. Sixteen pages of signatures supporting the development/redevelopment were submitted to the Council. Not all of the signatures were those of Columbia Heights property owners nor residents. The Zoning Coordinator stated that one method of accountability which could be employed by the Council so compliance is maintained by this owner, is to include a one- year review of all permits and conditional use permits. This reviewal could be conducted at a public hearing of the Planning and Zoning Commission. Motion by Ruettimann, second by Sturdevant to waive the reading of Ordinance No. 1341 there being ample copies available for the public. Roll call: All ayes Motion by Ruettimann, second by Peterson to approve the first reading of Ordinance No. 1341 being an ordinance pertaining to rezoning of certain property. Roll call: Peterson, Jolly, Ruettimann - aye Jones, Sturdevant - nay Approval of the first reading of Ordinance No. 1341 fails as a four-fifths vote is needed for passage. B. Preliminary and Final Plat, 3701 Central Avenue Motion by Ruettimann, second by Sturdevant to deny the preliminary and final plat approval based on the Council's failure to approve the rezoning. Roll call: All ayes C. Site Plan - East Site, 3701 Central Avenu~ Motion by Ruettimann, second by Jones to deny approval of the site plan (east side) based on the Council's failure to approve the rezoning. Roll call: All ayes REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 7 D. Site Plan - West Site, 3701 Central Avenue Motion by Ruettimann, second by Sturdevant to. deny approval of the site plan {west side) based on the Council's failure to approve the rezoning. Roll call: Ail ayes E. Conditional Use Permit, 3701 Central Avenue Motion by Ruettimann, second by Sturdevant to deny the two conditional use permits based on the Council's failure to approve the rezoning. Roll call: Ail ayes F. First Readinq of Ordinance No. 1342 Beinq a Request to Vacate an Alley and Accept a Sixteen Poet Access Easement Motion by Ruettiman~, second by Jones to not approve the first reading of Ordinance No. 1342 based on the Counci!'s failure to approve the rezoning. Roll call: Ail ayes 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances i) First Readinq of Ordinance No. 1345 and Ordinance No. 1346 Being Ordinances Reflectinq Corrected Leqal Description for Property Sold Motion by Sturdevant, second by Jolly to waive the reading of Ordinance No. 1345 there being ample copies available for the public. Roll call: Ail ayes ORDINANCE NO. 1345 BEiNG ANORDINANCE AUTHORIZING THE SALE OF CERTAIN REAL ESTATE BY THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: Section !: Authorization of Sale of Real Estate. The City of Columbia Heights shall sell and convey unto Olubunmi Odumade and O!ubukunola Odumade the real property described as follows, to wit: REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 8 That part of Lot 4, Block 1, Apache Heights, Anoka County, .Minnesota, formerly described as part of the North Seven Feet of 40th Avenue N.E. vacated lying between the Southerly extension of the Westerly line of Lot 20 and the Southerly extension of the Easterly line of Lot 21, Block 3, "Silver Lake Addition to Columbia Heights, Minn.", according to the plat thereof on file or of record in the office of the Register of Deeds in and for said Anoka County. Being registered land as evidenced by Certificate of Title No. 25953 That part of Lot 4, Block 1, Apache Heights, Anoka County, Minnesota, formerly described as the North Seven Feet of 40th Avenue N.E. vacated lying between the Southerly extensions of the Easterly and Westerly lines of Lot 19, Block 3, Silver Lake Addition to Columbia Heights, Minn. Being registered land as evidenced by Certificate of Title No. 25951. RESERVING unto the City of Columbia Heights those easements of Record. Together with all hereditaments and appurtenances belonging thereto. ~ Section 2: The Mayor and City Manager are herewith authorized to execute the quit claim deed to effectuate the conveyance of said real estate for carrying out the term of this ordinance. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: May 12, 1997 Motion by Sturdevant, second by Jolly to establish May 27, 1997 at approximately 7:00 p.m. as the time and the date for the second reading of Ordinance No. 1345. Roll call: Ail ayes Motion by Sturdevant, second by Jolly to waive the reading of Ordinance No. 1346 there being ample copies available for the public. Roll call: Ail ayes ORDINANCE NO. 1346 BEING ANORDINANCE AUTHORIZING THE SALE OF CERTAIN REAL ESTATE BY THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain' REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 9 Section !: Authorization of Sale of Real Estate. The City of Columbia Heights shall sell and convey unto James C. Morel and Esperanza C. Morel the real property described as follows, to wit: That part of Lot 5, Block 1, Apache Heights, Anoka County, Minnesota, formerly described as part of the North Seven Feet of 40th Avenue N.E. vacated lying between the Southerly extension of the Westerly line of Lot 20 and the Southerly extension of the Easterly line of Lot 21, Block 3, "Silver Lake Addition to Columbia Heights, Minn.", according to the plat thereof on file or of record in the office of the Register of Deeds in and for said Anoka County. Being registered land as evidenced by Certificate of Title No. 25953. RESERVING unto the City of Columbia Heights those easements of Record. Section 2: The Mayor and City Manager are herewith authorized to execute the quit claim deed to effectuate the conveyance of said real estate for carrying out the term of this ordinance. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: May 12, 1997 Motion by Sturdevant, second by Jolly to establish May 27, 1997 at approximately 7:00 p.m. as the time and date for the second reading of Ordinance No. 1346. Roll call: Ail ayes 2) Second Readinq of Ordinance No. 1344 Beinq an Ordinance Adoptinq the Minnesota State Buildinq Code Motion by Peterson, second by Ruettimann to waive the reading of Ordinance No. 1344 there being ample copies available for the public. Roll call: Ail ayes ORDINANCE NO. 1344 BEING AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE. THIS ORDINANCE PROVIDES FOR THE APPLICATION, ADMINISTP_ATION AND ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTEP~ATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 10 USE, HEIGHT, AREA AND MAINTENANCE OF ALL BUILDINGS AND/OR STRUCTURES IN THE CITY OF COLUMBIA HEIGHTS; PROVIDES FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF; PROVIDES PENALTIES FOR VIOLATION THEREOF; REPEALS ALL ORDINANCES AND PARTS OF ORDINANCES THAT CONFLICT THEREWITH. The City of Columbia Heights does ordain as follows: Section 1: Application, Administration and Enforcement. The application, administration and enforcement of the code shall be in accordance with Minnesota Rule part 1300.2100 and as modified by Chapter 1305. The code shall be enforced within the extraterritorial limits permitted by Minnesota Statute 16B.62 Subdivision 1 when so established by this ordinance. The code enforcement agency of the City of Columbia Heights is called Protective Inspections. A Minnesota certified Building Official must be appointed by this jurisdiction to administer the code (Minnesota Statute 16B.65). Section 2. Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statute 16B.62 Subdivision 1 and as provided for in Chapter 1 of the 1994 Uniform Building Code (UBC) and Minnesota Rules parts 1305.0106 and 1305.0107. Permit fees shall be assessed for work governed by this code in accordance with Table No. iA, 1994 Edition of the UBC per authority of this ordinance and which fees may be amended from time to time by resolution adopted by majority vote of the City Council. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota Statute 16B.70. Section 3. Violations and Penalties. A violation of the code is a misdemeanor (Minnesota Statute 16B.69). Section 4. Building Code. The Minnesota State Building Code, established pursuant to Minnesota Statutes 16B.59 to 16B.75, is hereby adopted as the building code for the City of Columbia Heights. This code is hereby incorporated in this ordinance as if fully set out herein in its entirety with all appendixes and amendments. REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 1! A. The Minnesota State Building Code includes, but is not limited to, the following chapters of the Minnesota Rules and 'the current edition of the Council of American Building Officials (CABO) One and Two Family Dwelling Code as may be amended: 2. 3. 4. 6. 7. 8. 9. 10 tl 12 13 14 15 16 17 1300 Minnesota State Building Code 1301 Building Official Certification 1302 State Building Construction Approvals 1305 Adoption of the 1994 Uniform Building Code including Appendix Chapters: a. 3, Division 1, Detention and Correctional Facilities b. 12, Division 11, Sound Transmission Control c. 29, Minimum Plumbing Fixtures 1307 Elevators and Related Devices 1315 Adoption of the 1996 National Electrical Code 1325 Solar Energy Systems 1330 Fallout Shelters 1335 F!oodproofing Regulations 1340 Facilities for the Handicapped 1346 Adoption of the 1991 Uniform Mechanical Code 1350 Manufactured Homes 1360 Prefabricated Buildings 1365 Snow Loads 1370 Storm Shelters 4715 Minnesota Plumbing Code 7670 Minnesota Energy Code The 1995 Minnesota State Building Code and the Uniform Building Code is hereby adopted and incorporated in its entirety with all appendixes and amendments. The City of Columbia Heights adopts by reference any and all optional chapters as authorized by Minnesota Rule Part 1305.0020, Subpart 2:3, Division 11t. Section 5. Effective Date of Ordinance. This ordinance shall be in full force and effect from and after thirty (30) days after its passage or July !, 1997. First Reading: Second Reading: Date of Passage: April 28, 1997 May 12, 1997 May 12, 1997 Offered by: Seconded by: Roll call: Peterson Ruettimann Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 12 3) ResolutiOn No. 97-34 Beinq a Resolution Amendinq the Current Permit Fee Schedul~ Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-34 BEING A RESOLUTION ESTABLISHING FEE SCHEDULES FOR BUILDING CONSTRUCTION, PLUMBING/GAS, PIPING, HEATING/COOLING, FIRE SUPPRESSION, WRECKING AND MOVING, SIGNS AND OTHER RELATED CONSTRUCTION WORK WHEREAS, the City of Columbia Heights has established Building Construction, Public Safety and Health, and Land Use regulations by City Code, and WHEREAS, said Code for Building Construction adopts the Minnesota State Building Code by reference, which states in Chapter 1305.0800, Section 304(b), "All permit fees must be established by the local authority except in areas outside of the enforcement authority of a city"; WHEREAS, a Building Construction Fee Schedule and schedules for Plumbing/Gas Piping, Heating/Cooling, Fire Suppression, Wrecking and Moving, Signs and other related construction work titled City of Columbia Heights Permit Fee Schedule is attached hereto; WHEREAS, twenty percent (20%) of the monies collected in building permit fees will be set aside in a special redevelopment fund dedicated to (1) the razing of deteriorated, unsafe, substandard and/or vacant buildings in the City, and (2) payment of excess expenditures incurred in the overall operations of the Inspection Department; NOW, THEREFORE, BE IT RESOLVED, that said recommended Building Construction Fee Schedule and schedules for Plumbing/Gas Piping, Heating/Cooling, Fire Suppression, Wrecking and Moving, Signs and other related construction work as attached be adopted and effective July 1, 1997. Passed this 12th day of May, 1997. Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes REGULAR COUNCIL MEETING NLAY 12, 1997 PAGE 13 B. Bid Considerations None C. Other Business 1) Ordinance No. 1347 - Emerqency Ordinance - Recommendation of Licensinq Committee for Moratorium on Gun Shops Motion by Peterson, second by Jones to waive the reading of the emergency ordinance there being ample copies available for the public. Roll call: Ail ayes ORDINANCE NO. 1347 BEING AN EMERGENCY ORDINANCE PURSUANT TO THE CITY CODE OF 1977 AND PERTAINING TO ZONING AHENDMENTS REGARDING A SIX (6) MONTH MOP, ATORiUM ON THE ESTABLISHMENT AND OPERATION OF GUN SHOPS AND GUN SALES WITHIN THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: WHEREAS, the City of Columbia Heights has received an inquiry to establish a gun shop business in Columbia Heights; and WHEREAS, the Zoning Ordinance does not list gun shops and sales as a permitted or conditional use in any zoning district; and WHEREAS, there are a number of concerns which affects the public health, safety and welfare including its proximity to a residential area, liquor stores, day care facilities, schools and churches; high probability of burglaries and thefts; need for background checks and review of gun permit applications; and consideration of hours of operation, lighting and security systems with these types of businesses; and WHEREAS, the City Council and staff need time to research and develop an ordinance to impose reasonable conditions for this type of use and determine the appropriate zoning designation(s) for same. REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 14 NOW, THEREFORE, it shall be unlawful, and a moratorium shall be in place and full effect, for any person or company wishing to establish a gun shop(s) or sell guns during this six (6) month period of time which shall expire at midnight on November 12, 1997; and furthermore, the City Council directs staff to research and develop a proposed ordinance amendment(s) to control gun sales and uses and to present same for City Council consideration prior to the expiration date of the aforementioned moratorium. This Emergency Ordinance shall be in full force and effect immediately upon its passage. Date of Passage: May 12, 1997 Offered by: Seconded by: Roll call: Peterson Jones Ail ayes Mayor Joseph Sturdevant Jo-A~ne Student, Council Secretary o 2) Job Description for Recreation Director Positiom This position is a department head position not a division head position. The Mayor inquired what the new duties will be for this position that were not included in the position previously. Motion by Sturdevant, second by Joness to approve the revised job description for the position of Recreation Director and to establish the monthly salary range for the position as follows: 1997: Entry: $3,974; 6 months: $4,110; 1 year: $4,245; 2 years: $4,381; 3 years: $4,516 - 1998: Entry: $4,113; 6 months: $4,253; 1 year: $4,394; 2 years: $4,534; 3 years: $4,674. Roll call: All ayes ADMINISTRATIVE REPORTS A. ReDort of the City Manaqer The City Manager reported that the sound system mixer for the Council Chambers will be coming soon. Work will also be starting soon on the cable microphones in the Council Chambers. REGULAR COUNCIL MEETING MAY 12, 1997 PAGE 15 There was a special Park and Recreation Commission meeting held to discuss an appointment of a Recreation Director which could be on an interim basis or a consulting basis. The next Council work session agenda will include the matter of filling the position of Assistant Fire Chief. B. Report of the City Attorney The City Attorney had nothing to report at this time. 10. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetinqs The minutes of the following meetings were included in the agenda packet: Park and Recreation Commission April 23, 1997 meeting Telecommunications Commission April 22, 1997 meeting Traffic Commission May 5, 1997 meeting CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA Councilmember Jolly inquired if the practice of introducing new employees was going to continue. He was advised the practice was going to continue. The most recently hired employee was unable to attend this Council meeting for his introduction. New employees will also be given an opportunity to view a video focusing on city departments and personnel and will tour the city buildings. 1i. ADJOURNMENT Motion by Peterson, second by Jones to adjourn the meeting at 10:30 p.m. Roll call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: May 27, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ C 0~ $ E I'IT RECREATION APP,R. OVAL , ITEM: Authorization of printing and BY: WALT FEHST BY: f_~/,/~/~ ~47j marling the 1997 City Newsletter. CITY MANAGER DATE: May 20, 1997 NO: ~/'- ~- a~. DATE: In January of 1997, Randy Quale, Recreation Director, sought and received approval from the City Council to obtain quotes for printing and mailing the 1997 Spring City Newsletter. It was his intent that these quotes would be used for all of the newsletters in 1997. Attached is a list of quotes that were received. From this list, Nystrom Publishing is the low quote. However, Nystrom did not include the mailing costs for the newsletters. The mailing costs for the newsletters run approximately $1,300.00 for each issue. Adding this to Nystrom's quote, they are still the low quote. Based on the quotes Randy Quale received, staff is seeking approval from the City Coundl to have Nystrom Publishing print the 1997 City Newsletters. RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into an agreement with Nystrom Publishing for the printing of newsletters in 1997, based on the quote they submitted to the City. COUNCIL ACTION: CI%~f ~COIINCIL LETTER Meeting of: January 27, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY. MANAGER NO: Recreation 'APPROVAL ITEM: Authorization to obtain prices BY: Randy Quale BY: quotes for printing and mailing Recreation Director the 1997 Spring City Newsletter. DATE: January 21, 1997 NO: Staff is seeking authorization to obtain price quotes for printing and mailing the 1997 spring City newsletter. A total of 12,700 City newsletters will be printed. 9,700 of the newsletters will be mailed to all Columbia Heights residents on or about March 3, 1997. The City newsletter will be compiled in-house by Janice McGhee-Fetzer at the Recreation Department using desk-top computer publishing software. Attached are the specifications for the 1997 spring City newsletter. Plans are to print and distribute City newsletters on a quarterly basis in 1997. Tentatively, the City newsletters will be distributed according to the following schedule: Spring - March 3; Surfer - June 2; Fall - September 2; and Winter - December !. A total of $18,000.00 has been budgeted in account 101-45050-3440 for printing and mailing City newsletters in 1997. RECOM~/ENDED MOTION: Move to authorize staff to obtain price quotes for printing and mailing the 1997 spring City newsletter. COUNCIL ACTION: ADMIN: CCNEWS97 .PQ Specifications for 1997 Spring City Newsletter Price Quotes Due by February 6, 1997 (January 21, 1997 Draft) Contact Person: Randy. Quale Columbia Heights Recreation Department 530 Mill Street NE Columbia Heights, MN 55421 Phone (6t2) 782-2860 Fax (612) 782-2869 Qualifications: Printing company must have two years of experience in the printing of newsletters or similar projects. 2. Spring newsletter to be published and mailed on or about March 3, t997. Printing specifications: * 60 lb. white 11" x 17" paper. * Folded in half (to create an 8 1/2" x 11" booklet) with two staples in the center. * Two ink print colors. * Printing to include typed text, clip art and photographs. * Printing on both sides of paper. * 12,700 newsletters to be printed. Price quotes should be submitted for newsletters of either 8, 12, 16, or 20 pages. This equates to either 2, 3, 4 or 5 sheets of 11' x 17" paper. 9,700 newsletters to be mailed to all Columbia Heights residents. The additional 3,000 newsletters to be delivered to John P. Murzyn Hall, 530 M/il St. NE, Columbia Heights, YhN 55421. If there are different costs for the ma/ling a 8, 12, 16 or 20 page newsletter (due to different weights of the newsletter), these costs should be specified in the price quotes. Copy for the newsletter wilt be prepared on Quark X-Press (IBM version) and will be submitted in camera ready form and color separated. Copy to be submitted to printer by February 10. 7. Additional cost for printing outside covers in three colors. 8. Additional cost for half tone photographs. 9. Reduced cost for utilizing 40 lb. white 11" x 17" paper. 10. The price quotes shall include: printing costs; mailing costs; sales tax; delivery, costs; and any other associated costs. 11. Written price quotes due by 4:00 p.m. on February 6, 1997. B ROCH'LrRE.RQ: BII)PR~.LTR CITY OF COLUMBIA HEIGHTS (1--) "~ · John P. Mur'zsm Hall 530 MILL STREET N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612)782-2860 TDD 782-2806 · Pa~ Reservations F A X 7 8 2 - 2 8 6 9 · Senior Act~vi~es February 19, 1997 Dear Printing Company: The City of Columbia Heights would Like to thank your company for submitting a price quote for the printing and mailing of the City's 1997 spring newsletter. Be aware that the City decided to go with the low price quote submitted Nystrom Publishing of Maple Grove, MN. The City is planning on utilizing a twenty page, two color newsletter format. For your reference I've attached a tabulation of the price quotes that the City received. Thanks again for your price quote and i will make sure to contact your company regarding furore City printing projects. If you have any questions I can be reached weekdays at (612) 782-2860. Sincerely, c,~ Rex: Director HEIGHTS RQ/rq attachment BROCHURE.RQ: BIDRJC.LTR THE CitY OF COLUMBIA HEIGHTS DOES NOT DISCRiMInATE ON T~"~E BASIS 0~' DISAEIliltY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL. OPPORTUNITY EMPLOYER 1997 COLUMBIA HEIGHTS SPRING NEWSLETTER BID TABS VENDOR 8 PAGES 12 PAGES ! 6 PAGES 20 PAGES Nystrom Publishing $1,439.88 S2,044.80 $2,385.60 $2,901.06 Rapid Graphics $1,932.98 $3,983.10 $2,898.93 54,430.40 DaLaurien Printing $2,055.45 $2,972.42 $3,655.08 $4,631.67 IPC Printing $2,648.66 $3,514.50 54,369.70 $5,223.83 Office Plus $2,730.00 $3,654.00 54,153.00 55,261.00 Commers Printing $3,451.63 54,452.45 $5,857.26 $5,821.11 VENDOR THIRD COLOR HALFTONES DELIVERY POSTAGE Nystrom Publishing $317.37 58.52 Included Rapid Graphics $400.00 No Charge Included $1,184.00 DaI~urien Printing $537.00 No Charge Included 5.137 per book IPC Printing $400.00 S10.00 Included Included Office Plus $303.00 S12.00 $15.00 Sl, 154.30 Commers Printing $801.67/8 pgs Included Included Included Commers Printing $1,055.81/12 pgs Included Included Included Commers Printing $2,047.10/16 pgs Included Included Included Commers Printing $1,297.54/20 pgs Included Included Included CITY COUNCIL LETTER Meeting of: 5/27/97 AGENDA SECTION: ORIGINATiNG DEPARTMENT: ,/~ CITY MANAGER NO. ~ CONSENT PUBLtC WORKS ,//~~ ,.;. ,~ ITEM: ADOPT RESOLUTION TO RESTRICT BY: M. W INS ON ~- BY: ~'(~ "~/~ NO. PARKiNG ON 40TH AVENUE AND DATE: 5/19/97 ~ DATE: CENTRAL AVENUE 4" ~ "' J On May 5, 1997, the Traffic Commission held a Public Hearing to restrict parking on the north side of 40th Avenue (C.S.A.H. 2) from Van Buren Street to Central Avenue (T.H. 65). The "No Parking" designation is needed to align the left turn lanes across Central Avenue. This work will be done in conjunction with the signal revisions allowing protected/permissive left turns. The Traffic Commission passed a motion to recommend the City Council designate "No Parking" on the north side of 40th Avenue from Van Buren Street to Central Ave. Anoka County requires a resolution from the City Council requesting this change. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 97- , there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 97- , being a Resolution requesting Anoka County to designate "No Parking" on the north side of C.S.A.H. 2 (40th Avenue) from Van Buren Street to T.H. 65 (Central Avenue). MAW:jb 97-283 COUNCIL ACTION: RESOLUTION NO. 97- 37 BEING A RESOLUTION DESIGNATING "NO PARKING" ON THE NORTH SIDE OF C.S.A.H. 2 (40TH AVENUE) FROM VAN BUREN STREET TO T.H. 65 (CENTRAL AVENUE) WHEREAS, the City of Columbia Heights in cooperation with Anoka County and the Minnesota Department of Transportation is revising the signal system on C.S.A.H. 2 at T.H. 65 to provide protected/permissive left turns, and WHEREAS, to improve the safety and efficiency of the intersection, the drive lanes on C.S.A.H. 2 need to be revised to have opposing left turn lanes, and WHEREAS, parking on the north side of C.S.A.H. 2 from Van Buren Street to T.H. 65 needs to be eliminated to revise the lane striping, NOW THEREFORE BE IT RESOLVED, that the City Council of Columbia Heights requests Anoka County designate the north side of C.S.A.H. 2 (40th Avenue) from Van Buren Street to T.H. 65 (Central Avenue) as no parking. Dated this 27th day of ~%y , 1997 Offered by: s tu rdeva n t Seconded by: dones Roll Call: All ayes CITY OF COLUMBIA HEIGHTS, MINNESOTA BY: Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 27th day of May, 1997, as disclosed by the records of said City in my possession. (Seal) Jo-Anne Student Deputy City Clerk CITY COUNCIL LETTER Meeting of : AGENDA SECTION: ~ CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ Recreat ion APPROVAL ITEM: Copier for Recreation Department BY: Karen Moelter BY:~//~L~ Background: On April 14, 1997, the City Council approved the Recreation Department's request for obtaining price quotes for a copier to replace the current one. The reason for this request is the current copier is not able to handle the quantity of copies needed for the department and the secretaries have to go to City Hall for most projects. This in turn takes them away from the office for extended periods of time. Also, the machine is needing more service calls because of paper jamming and poor copying quality. Randy Quale, former Recreation Director, sent letters to ten companies seeking said price quotes. Because of his departure as Director, I took responsibility in comparing quotes with the help of Janice McGhee Fetzer, secretary. The following are the companies who submitted quotes, along with the copier brand and model, and actual monetary figure. 1 2 3 4 5 6 7 8 9 The Document Co. - Xerox 5337 (new) - $11,271.78 Copy Sales, Inc. - Mite DC3060 (new) - $6, 514.61 Loffler - Canon NP6230 (new) - $7,626.50 Loffler - Canon NP6650II (used) $5331.50 CDP Imaging Sys. - Sevin 9035DL (new) - $7,082.18 CDP Imaging Sys. - Canon 6650II (used) - $6,595.68 Stringer - Lanier 6745 (used) - $6,094.14 Metro Sales - Ricoh 5733 (used) - $5,072.78 D.C. Hey - Sharp SF2035 (used) - $5,300.00 Discussion: The staff proposed the purchase of the Sharp SF2035 copier from D.C. Hey. Both the Sharp and Ricoh machines were used on a trial basis in the department. The attached document shows the comparison of several areas between these two copiers. While some of the areas are similar, you can see the Sharp has a higher copy per minute ratio, a higher paper capacity, and greater paper bypass capacity. All of these features would better serve our departments needs. Staff also found the Sharp to be more user friendly and capable of doing large projects without any trouble. The Ricoh did need service calls while in use for paper jams and quality of copies. Recommended Motion: Move to authorize staff to purchase the Sharp SF2035 copier from D.C. Hey for $5,300.00 COUNCIL ACTION: Comparison Sheet Copy Machine Bids for Recreation Department Feature Sharp SF-2035 (D.C. Hey) Ricoh FT-5733 (Metro Sales, Inc.) New or Refurbished Refurbished Refurbished Speed 35 copies per minute 33 copies per minute Paper Capacity t,550 sheets 1,280 sheets Bypass Capacity 50 sheets 20 sheets Number of sheets per bin in 50 sheets 30 sheets sorter Number of sheets per set 50 sheets 20 sheets stapled Service Maintenance $151.00 per month, includes toner and $155.00 per month, includes toner and Contract developer. Prices guaranteed for one year. developer. Contract is guaranteed for 12 Service contract covers all parts and labor, months or 100,003 copies, whichever comes first. Service contract covers all parts and labor. Price $5,300.00 with trade-in $5,072.72 with trade-in CITY COUNCIL LETTER Meeting of: May 27, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S NO: 4 City Manager APPROVAL ITEM: Establish Dates/Times for Council Work BY: J. Student BY: Sessions DATE May 21, 1997 DATE: 4-A-5 MOTION: Move to establish Wednesday, June 4, 1997 as the date for a Council work session immediately following the City Council/EDA Special Meeting which is scheduled for 6:00 p.m. and establish Monday, June 16, 1997 at 7:00 p.m. as the date and time for a Council work session. COUNCIL ACTION: CITY COUNCIL LETIIER Meeting of: May 27, 1997 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER COt,lSEt4T APPROVAL NO: q Fire ITEM: Establish Hearing Dates BY: Charlie Kewatt BY:~~: License Revocation, Rental Properties Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Housing Maintenance Codes. 1. Anthony Wilczek ...................... 3935 Tyler Street NE. RECOMMENDED MOTION: Move to Establish a Hearing Date of June 23; 1997 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against the above-named Property Owners Regarding their Rental Property. To: Walt Fehst, City Manager From: Charlie Kewatt Re: Rental Housing Licenses Date: 05/22/1997 The owners of the following rental properties have complied with the re-licensing and/or licensing requirements of the City of Columbia Heights Housing Maintenance Code. I am requesting that they be placed on the next council agenda for approval. Columbia Heights Fire Dept Occupany I.D. 30136 Property Owner Name Maynard Nielsen Property Address Permit # 4733 University Avenue F2036 30139 Vernon Hoium 5025 University Avenue F2040 Chadie Kewatt, 'l~i~'*Chief 05/22/199 13:41 Page 1 BRC F'INAhlCIAI... SYSTtEM 05/22/97 .1.4:06:34 Check t.-f i s't;o ry F:'t. JN)} F."I. jND F;:ECAF": DESCR .T. F']" I ON :L 0 t ;.7.0:1. COMMUNIT'Y DEVIEt...OF'MEIqT F:'UND 20:;:': ANOKA CCY. JhlTY C.DBG 20.3 F'A.I:;,'I<VT. tEW V]]..I..A N(]F;.:TH ~/:04 IEC:C)NOh'I I C DF.?,./F.i:L. OF'M[EN]" ALFf't-f 205 SECTION 8 2.1.:P. STATtE A]::O MA]Eht]"I!i:NANCE ::?. 1 :'.';F:'AF:,' KV I EW V II_I...A 225 C': ABL. 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A F:'ERA F:'E:F;:A - DEF']: NI.::ED CONT'R I BL!T P~::..'.t:',',A L..'.~:F'E INSURANCE 6521.3 256 ,, 00 652.t. 4 5.7.;2 ,, 80 6521.5 33 :, 0.1. 7 ,, 00 652.1.6 .I. 50 ,, 98 652.1.7 .1., 563, .1.0 652.1.8 24.50 652.1.9 8 ,, 51 65220 40 ,. 77 6522.t. 200 .. 00 65222 98 ,, 52 e.'~ '~" ....... 00 ) ..3 x.:. x:. ,.:' -¢:~ ~ 65224 60 ,, 00 65225 .1. 5,, 39 65226 52 ...1.6 65227 288 ,, 00 65228 .I. :, 245 ,, :t. 2 65229 7; :, 960 ,, 5>4 652:.':;0 .1. 50 ,, 00 6523.1. 2t. 4 ,, 80 65252 84 ,, 00 652375 713., 57 65234 .1.90 ,, 55 65235 88 ,, 89 65236 4 :, .T'.'.~7E; ,, 30 65237 20 ,, 00 65258 6 :, 800 ,, 05 65239 86,, .1.4 65240 2.1.3.73 6524 .1. 23.32 65242 20 ,, O0 65243 .1.62 ,. 00 65245 777.0.1. c.,,.,z. 46 279 ,, 00 65247 3.T:;,, 2 ~. 65248 2 :, 257.3.1. 65249 2.1.5.18 65250 2,065 ,, 00 6525.1. 4 :, 2.1.8., 50 65252 7 :, 298,37 6525:.:l ,11.65,,44 65254 276 ,, 93 65255 .1. :, 003 ,, 00 65256 .1., 9'80.00 65257 .1..1. 8 :, 900 ,, .1. 3 65258 19 :, 803. :L 5 .z .... 59 94 62 o ,.u:.o,,' ].62 00 BRC, F'ZNAF~C]:AI... SYSTI.-.-.M 05/22/97 14: 0 Check Flistory 5/27/97 COUIq[?,]:I... I...:I:.'.'.~T C:["I-Y OF." COI...UI'IBZA I.-II.:.TZGI-~TE; GL. 540R---V05.00 F'AG.F.. 3 BANK CFIECK NUMBER AMOL.thR" BAN K CI'-IF.EC K Z NC') ACC:OUNT F,:'E;RA POI_.~;CF.!~ RE]...ZEF CONS0 F:'RLJDE;NTZAI... L...1;I---L:.] ;F. NS'URANC, RAMSt)E~L.L.. ,~!;CFtOL. AF,;~;FIZ F' F"LJN E;TAhlDAF.:D ZN.!~L.II;'.AhlCL:_' COMF.'A · c.;'i"ATE; CAF:'Z'i"OL.. cRr:!:DZ"i" LJNI IJN Z 01',I 49 LJNZ-I"EED t,',IAY A ']" ,.:3-. '¥ [..').ObI,~I..JME]:,.: F'RODLJC'T ABM EE [;~ LJ Z F'MF.C I',I't- AC:L:.: H A I'"'.: ]) l,~J A I~'. L::.E ACH ! E]VE]~'tF.CN"F C: F.EI'~I'I"IiE F;.: AZD I:-.I...EECT'I~ZC ~I.T. RVZ[SIi:". .'1:t'-I[; AZR -f'OL.IC':H CF'i]...L. LJL. AR AI...B Z Ni.~Ol".l AMF..'EF.:IC:AN L..INE:N ,c.;UF'PL..Y CO ARAI*IAR K AF:,'CHITF'iX.'YT'8 8-: DF.'i]SZ[:';hlE]":,'8 B B 8,'-. I"- D]]STR]]BLJTZI"-IG DARNA C';I. JZY & Ei'T'I:'EF:'FE:N L..'T'D BAI...iE']~: BLJZI...'i" T'ZFd.::.': & BA'¥TE.' :ECl] F:'F:' ' 8., I NC':, BOYER 'I"RLJC K F"AR't-.'."~ BRCK])I( WI"IZ"f'IiE CiE), BI. JF:.:L:.']';:~L] OF" AL..COI"IC.q... & BI..JE; I NE]E;,S F:,'F.i)BORD8 C.'C)I:;.:F:'., [] I::' ]: .t~Y.~B'/EI"I~ C;ARL..:~:ON F':".C-.-:!U :F. F:'t'qE:l-,n" CAT(gO F'A R'/,t~ C :F. T Y I,,.J :1.' [)F.E L.. 0 C' K ~:J:M :I: ff'H ]: CI...AIRK F[]ODSL:.'ERVZCI.::'. ]:I,tC C'OC)A-..C:,OL..A BO'i'-f'I...INC-.'~ I"l]:.'()WF.i: C:OMMIER~.~ CONDZTZOI,IL::'.D WATE CC.)MF'LITE:R C Z'I"Y [.-;ONt',IE:t...I...Y ZNDI. J~.~TF:~'.T. At_ t.T.I...I.T.C CF:.:IE(,:.']T V]:FZW L..U'f'FIt.:.':I-~AFI FIOMF.E CRY,t~TIF::IEL.. TRUCK IEQI..I.T.F'MEIqT :OAIqI(A OF'I::'F.:']:[:F,E IMAGING DE:F'tEt,-IDABI_.IE COIJRII_::F,: 01-- MN I.-"..: [:~: 0 I... A .~..'~ li.::F:'~ F'A~:TFi:NAL.. COMF'ANY F'lii:'l" Z E".I~:/KEI...I...Y I-"L..F.:'.XI]~:~L.E: PZF'E: 'I"00L.. I::'OUIR BY I..-OLJR F'Llli:'.I... OIL.. 8EF:,'ZVCE: GI...[]BAt... ~CT'ZON F'I...AN Gt...OBAL. B!,.J [.~ :[ I-,IE: [; ,c.~: ,. ~:.~L, .1. .~., .'I. 7.1..63 65262 7.1. 5 ,, 90 65263 57 ,, 25 65264 761 ,, T:;.1. 65265 1.370.00 65266 580 ,, 00 65267 1.1. 5.00 65269 47 ,, 82 65270 594 . 41 6527.1. 209 ,, 02 65272 261 ,, .1. 5 65273 362.67 65274 223.69 65275 8.."$ ,, 07 65276 86.27 65277 1.1.8..1..1. 6 ~.,~:..- c .... 0.49 65279 6 :, .1.98 ,, 35 65280 8:~355.50 6528.1. .1. 63.89 65282 84.1.. 44 6528~; 77 ,, 46 65284 250 ,, 23 ,.:. ~.,0 ,, 00 65286 .1. , .I. 5:L , 0:1. 65287 95 ,, :L 5 65288 .1. :, 60-9'. 22 65289 .1..,, 29T:; ,, 85 6,.,,:..-/0 .1.46 ,, 87 6529.1. 2;5,,29 65292 .1. 45 ,, 00 6529..":; 52 ,, .1.9 65294 793 ,, 4,'3 65295 59.14 65296 .1. 2; :, 890,54 65297 2,680 ,, 84 65298 700 ,, 00 6529':? 6..1.6 65300 .t., 510. O0 65:301 .1., 008,, .1.2 65302: 24.00 6 52;0~'S .I. 9:L .28 652;0"~ 2,557,48 6 !-:,-.=-~ 05 98,00 65.T:;06 27 [", ,, 78 6':,307 ':?39 ,, 37 65.308 332 ,, 9'0 B R C F'" Z N A N C Z A L S Y.'.'.'3 05/22/97 14: 0 Check History 5/27/97 COUNCZL L..ZST C.T. TY OF'- COL. LJMB]~A HE."..T.(3H]"S; GL540R-V05.00 PAGE 4 BAN K VENDOR CHECK NUMBER AMOL.INT BAN K CHI!."]]; K Z NG AC'.C'.CIUNT' GC)O.T.) MI)/ :[)R GARY (30[].1} Z Iq C:O, (3oF'FIE]::,' E;]"ATE ONE>"CAL..L IN GREATER ANOKA C;NTY.I~HJMAN H A F' P r..i: L. / J E F;.'. R Y HAF,.'.MON [.']I...ASS & GLAZ.T. NG t-'IE I GI.-ITS Iii]...ECTR ]] C i t',tC, H ]; LL..TOF-' TF;,'A ]; t... LT. F;.: SALE:!.'3 ][ N HCiSF'Z'TALZ"f'Y ',E~UF:'PLY COMPA ]; NZ:,U:~i!;'TR ][ AL. I)OOF:.~ CO ]] NC ]] I'.I'TE]:,'STA'TE DET'IR'O Z T D ]; ESE J H L.ARSC)bl EL..ECT'F;..']]C COMP ,3'UST]]CI!~. F'LANbl]]btG & MGMT K MART I...EAGUIiE OF MZNNES;OTA t...EiE]F:' BROS, M C G ]] N N Z S / F,.'. 1..l S S El._ MIZCA ~"" ......... "" ~ ~"~" MEi]'.tARDS CA,SHWAY ME'TF;.'.C~ F:' I RE M]Z't"F;,'OF:'OL.~ZTAN C[.]UNC]]L.. WAS M]] CH :[ E .BLIT'I"Er.F;:WOR ]"H M :[ DI,'JL:.';ST A~PHAt...T [2:[], I"'{ ]: NAR F'OF;.'.)} M :I:NN )31...I. JE l~[ :J: N N F.i: G A ~i]; C 0 M I NNESO'¥A M ]: tqI"IESOT'A PL..AYGROUND :[ hiE:: M ]: NNE:".SO'i"A SUN F'U ].~:1... ]: CA'T .T. 0 MI".! C:CIMI"t PAG]:NG MN SAF-Ii.": K.T. DS OOAI...ZT]:ON M T ]: i) I S T F;.' :t: B U-f' ]: N F3 lq ,t:; F" NC1F:~]"H STAR f:'A]:lq]" & BO.'[)Y t'IORTHt.T. RN SANZTARY SUF'F'L..Y OF:'F: ]: []:E i)EPOT F'OS :[ '1" ]: VE F'ROIqOT .T. ONS F:'f:;.:OF!:X PHOTO Ei;¥STE:M F;,'A].') :[ 0 SHACK F,'EiSCUE~ .t. SUF'PL..ZES RHYTHMLAND ROL. L.ER SK'&TZN F;..'OI',I KASSA CONSTRLJC.'.T]: F;,'O SEE D AI...I.:] S[]:HIi',IDL,.E:R ELEVA]"OR COF:,'F' Slii;AF;:S COMMt!!]:;,'C ]:AL CRIED Z T .SEVEN C':OF;,'NERS AC.;E HARI)WA 65.309 60.00 653.1,0 55 ,, 52 653.1.]. 229.25 653.1.2 802 ,, 21 653.1.3 3,545.00 653.1.4 239.02 65315 409.77 65:.3 :I. 6 i6 ,, 58 653.1.7 83 ,, 71 6 5:.3 .1. 8 99, OO 6 5[.:.::.1. 9 5.1.6,64 652';2.I. 2.4.60 65S22 75 ,, 00 65323 303.88 65324 30 ,, 00 65325 ,1,44 ,, .1.8 65326 .1.8 ,, 60 65327 .1.73.5]. 65328 380 ,, 79 65329 380 ,, t4 , ,: ':~':~r~ !~7 :, .'a,"'~ 7 .. f)O 65.3.31 48.49 6537_';2 .1.24 :, 987 ,, 45 653.33 657 ,, 76 65.'.':;34 56 ,, 87 65335 6 :, 807 ,, 78 65536 570.00 65337 2 :, 464.27 65.338 .1.67.20 65339 75.57 65.T$40 720.00 6534.1. 237.37 65342 2 :, .1. 30 .. 36 65343 1 t2.39 65344 2:;:';! ,, :L .1. 65346 2:32,, 36 6 55;47 8:::': ,, 46 65:.':;48 42 ,, 54 65349 6,879,90 652~ 50 342 ,, 00 65..35.1. 59 :, 929 ,, 42 6 .... :. ,.~ ,::. ~.' .... ,"~ "~- 65353 :L 6.'.:'; ,, 7.1. 6 L--,:.3 '..=,4 .t. 67 ,, 50 65355 47.12 BRC FZNANCZAL_ S'Y'~TL=.M 05/22/97 .1.4:0 Check History 5/27/97 COUNCZL_ CITY 01"- COL.I...II'IBZA l-lli~ZGl..l-l",(~ Cq... 540t'~,'-- V O 5, O O PAGE: 5 BAN K VE. NDOR BANI< CI.-Ili~.C K :I:I,IG ACC~OIJI,IT'-' CHECK NL.IMBER AMOLII',IT · c.;I"IAW LLJMBE:R C:O. SHli!:RW .T. I'I W .T.I...L...'1: A I'1~ SOF"t"I,~.IAF:..'Ei: "I"A ]: L. OR~ ~.YI"A"I"IF.': OF:' MZNI'--I.DIi:':r"T.I...ABC)I.~ ,c.;'T'l:;~F.~::[ CI'-IE:R C.:iILJN ' S ZNC/DC'II'-I ~.~Y.tY¥1.T.I"I~ ,t~I. JF'F'I..Y .T. hlO, 'i"At'~:(3E:T ,~;-I"ORE:S--ACC'I",c.; RE:C: T'I"IOMF:'~i~OI',I F'I...IBI... ICATIOF-I.':.B 'TF;,'L.IG RE:E:I',I CI-.tEI~IL. AI,~JI-,I 'l"l..J I:;.'.1'-1Q I.J .'1: ~; T .'I.' I',1C I..J (".'i; l,'Jlii:,~i;T COMMUNI'CAT.T. OI-,I,C.~ I. Jl'-I :l:l::'Ol:qq~.~ IJNI....T.I'IZ TI.:.:D .'1: NC VOS,".~; L.. :1.' GI"I]":I: I',tG WAI...BR .'1:. DGE/F'H YI...I... ]: ~.~ WAF:,'t',III',I[3 L..:E"I"E:E.~ OF' I"IZNI-,I,, WH .'1: TI.:.': ' S RIF::NTAI... I;,IOODL. AI.(li~: SANtTAR¥ ~;.F:.RVIC W 1,.,I 65356 65357 65358 65..-:;59 65360 6536.l 65362 65363 65364 65365 65366 65~.;67 65368 65369 65370 6537.1 65372 65373 2,600.30 44.69 .1.37.50 40.00 1,7.17.49 376 ,, 46 36,,02 33 ,, 45 300 ,, 94 20.1 ,, 80 27.49 259..18 123,. 33 25 ,. 50 .'1.0 ,, 6:.::, .1. 00 :, 458 ,, 39 2 :: 827 :, 28:(B ,, 09 CITY COUNCIL LETTER Meeting of: MAY 27, 1997 AGENDA SECTION: ORDINANCES & ORIGINATING DEPT.: CITY MANAGER RESOLUTIONS ASSESSING APPROVAL NO: 6 //.¢- ITEM: RESOLUTION ORDERING AND LEVYING BY: JANE GLEASON BY: AN IMPROVEMENT ,- DATE: MAY 16, 1997 NO: ALLEY MID-BLOCK LIGHT 677-32 Attached is the backup information and resolution ordering and levying an improvement for one alley mid-block light between 2nd Street and 2 ½ Street from 37th Avenue N.E. to 38th Avenue N.E. The proposal is to install the light on the existing pole, between 3724 and 3732 - 2½ Street, as shown on the attached sketch. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to close the public hearing and to adopt Resolution 97-36, being a Resolution Ordering and Levying one alley mid-block light between 2nd Street and 2 ½ Street from 37th Avenue to 38th Avenue on the existing pole between 3724 and 3732 - 2 ½ Street, known as PIR 677-Area 32 - Project 9715. COUNCIL ACTION: Janeg\midblock\677coun,let RESOLUTION NO. 97 - 36 Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block alley light, to be placed on the existing pole between 3724 and 3732 - 2 % Street, numbered 677-Area 32 - Project #9715. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the 27th day of May, 1997, in the City Council Chambers, 590 - 40th Avenue N.E., Columbia Heights Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677-Area 32 - Project 9715 for mid-block alley lighting. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Northern States Power. Section 3. That the annual installment shall be paid in full without interest on or before September 15, 1998 (covering electric from date of placement through 1998), and in annual installments thereafter, as long as the mid-block light is in place. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677-Area 32 for mid-block alley lighting. Section 5. This resolution shall take effect immediately upon its passage. Passed this 27th day of May, 1997. Offered by: Jo 1 1 y Seconded by: Jones Roll Call: 'Al ] :ayes Joseph Sturdevant, Mayor Secretary to the Council -, ALLEY LIGHT ~7~ BENEFITTED PROPERTIES P.I.R. 677-32 COLUMBIA HEIGHTS PROJECT 9715 ALLEY LIGHTING WITH ONE i00 WATT HIGH PRESSURE SODIUM STREET LIGHT 2ND STREET TO 2 1/2 STREET 37TH AVENUE N.E. TO 38TH AVENUE N.E. (THE POLE BETWEEN 3724 AND 3732 2 1/2 STREET) P.I.R. 677-32 COLUMBIA HEIGHTS PROJECT 9715 PROPOSED ALLEY LIGHTING 2ND STREET TO 2 1/2 STREET 37TH AVENUE N.E. TO 38TH AVENUE N.E. CITY POLICY GENERAL LIGHTING PROGRAM Provide street lighting at each intersection, dead end or cul-de-sac, and at least every 400 feet on unintersected street segments. LIGHTING IN ADDITION TO GENERAL LIGHTING PROGRAM Permit property owners requesting additional lighting to set up a mid-block or alley lighting program. This consists of adding street or alley lights, generally to existing poles, and charging the cost as a property benefit. PROPOSAL INSTALL ONE (1) 100 WATT HIGH PRESSURE SODIUM (HPS) LIGHT BETWEEN 3724 AND 3732 2 1/2 STREET Current N.S.P. cost for one (1) t00 watt HPS light * $132.00 * Costs are subject to increases due to electric rate adjustments by Northern States Power Co. as approved by the Minnesota Utility Services Commission. YEARLY COST PER ASSESSABLE FOOT $132.OO 600 Assessable Feet = $0.22 Per Foot ADDRESS 3711 2ND STREET 3717 2ND STREET 3723 2ND STREET 3731 2ND STREET 3737 2ND STREET 3741 2ND STREET 3712 2 1/2 STREET 3716 2 1/2 STREET 3720 2 1/2 STREET 3724 2 1/2 STREET 3732 2 1/2 STREET 3736 2 1/2 STREET 3740 2 1/2 STREET ESTIMATED ANNUAL PARCEL COST BENEFITTED FEET COST/FOOT PARCEL CHARGE 30 $0.22 $6.60 40 $0.22 $8.80 60 $0.22 $13.20 60 $0.22 $13.20 80 $0.22 $17.60 30 $0.22 $6.60 30 $0.22 $6.60 40 $0.22 $8.80 40 $0.22 $8.80 40 $0.22 $8.80 80 $0.22 $17.60 40 $0.22 $8.80 30 $0.22 $6.60 TOTAL 600 $132.00 CITY COUNCIL LETTER Meeting of: May 27, 1997 AGENDA SECTION: Public Hearing ORIGINATING DEPT.: CITY MANAGER & Community Development APPROVAL NO : Anderson BY: ITEM: Resolution 97- 3~ Approving BY: Ken _ ~ Modified Redevelopment Plan and DATE: May 21, 19~ ~ TIF Plan for Housing Redevelopment TIF District No. 1. The Columbia Heights Economic Development Authority (EDA) has initiated the approval process to establish a scattered site tax increment financing district. The purpose of this district is to identify blighted residential structures on a scattered site basis and utilize tax increment proceeds to acquire and demolish the substandard and blighted buildings. When new residential homes are constructed on these properties, the higher property taxes will generate tax increment that can be used to finance a portion of the costs of acquisition, demolition, relocation, etc. It is important to note that this will be a totally voluntary program. Property owners will not be required to participate in this program. Attached is a copy of the draft Tax Increment Financing (TIF) Plan for the Establishment of Housing Redevelopment Tax Increment Financing District No. 1 (a redevelopment district) within the Central Business District Redevelopment Project (expanded area) dated as of May 1, 1997. This document outlines the authority, objectives, budget, tax impacts, purpose and other important information about the TIF Plan and modification to the Central Business District Redevelopment Project area. The attached Plan is being amended by the consultant to incorporate some changes recommended by our legal counsel. Specifically, there have been a total of 56 parcels identified in the Plan for inclusion in the TIF District No. 1. One property at 1260 46th Avenue N.E. will be deleted since it is already included as a parcel in the Sheffield Neighborhood TIF Plan. Also, on page 1-2 to 1-3 it identifies that "more than 50 percent of the buildings are structurally substandard as defined in the TIF Act." However, this language needs to be changed to reflect that 100% of the parcels are substandard and blighted. Finally, additional language will need to be incorporated justifying the expansion of the project area. The modified project area will be expanded to encompass all property within the City limits. You will find a copy of Resolution 97- 3~ which was drafted by Stephen Bubul, Kennedy and Graven Chartered, legal counsel to the EDA. This resolution should be adopted by the City Council after the public hearing is closed. The EDA and Planning and Zoning Commission have reviewed the Plans and adopted Resolutions 97-06 and 97-01, respectively (see attached). The staff and consultants will be attending a meeting of the Anoka County Board at 9:30 a.m. on May 27, 1997 to present the plan and answer any questions of the Board Members. Upon approval of the City Council, a letter must be forwarded to Anoka County certifying the TIF District prior to June 1, 1997. This will allow us to avoid more restrictive provisions of the proposed TIF legislation should it be adopted by the State Legislature and become law. Attachments: Housing Redevelopment TIF District No. 1 Draft City Council Resolution 97-38 EDA Resolution 97-06 Planning and Zoning Commission Resolution 97-01 RECOMMENDED MOTION: Move to waive the reading of the resolution there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 97- 3~.., Being a Resolution Approving a Modified Redevelopment Plan for the Central Business District Redevelopment Project and a Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. 1. COUNCIL ACTION: ~bt\counltr CITY OF COLUMBIA HEIGHTS RESOLUTION NO. 97-3~ RESOLUTION APPROVING A MODIFIED REDEVELOPMENT PLAN FOR THE CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT AND A TAX INCREMENT FINANCING PLAN FOR HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 BE IT RESOLVED By the City Council ("Council") of the City of Columbia Heights ("City") as follows: Section 1. Recitals. 1.0t. The City has previously established the Central Business District Redevelopment Project (the "Project") and a Redevelopment Plan therefor, originally administered by the Housing and Redevelopment Authority in and for the City of Columbia Heights CHRA"). 1.02. By resolution approved January 8, 1996, the City transferred the control, authority and operation of the Project from the HRA to the Columbia Heights Economic Development Authority (the "Authority"). 1.03. In order to administer the Authority's development and redevelopment efforts more efficiently, the Authority has proposed to expand the boundaries of the Project and to modify the Redevelopment Plan for the Project accordingly, all pursuant to Minnesota Statutes, Sections 469.001 to 469.047 (the "HRA Law"). Specifically, the Authority has found that action is needed within the expanded Project area is to correct blight, prevent the emergence or spread of blight or blighting conditions, and facilitate development of adequate, safe and sanitary dwellings in order to protect the health, safety, morals and welfare of the citizens of the City. 1.04. The Authority has also proposed the establishment within the Project of Housing Redevelopment Tax Increment Financing District No. 1 (the "TIF District") and a Tax Increment Financing Plan ( "TIF Plan") therefor, pursuant to the HRA Law and Minnesota Statutes, Sections 469.174 through 469.179 ( the "TIF Act"). 1.05. The Authority has caused to be prepared a document titled "Modification of the Downtown CBD Revitalization Plan for the Central Business District Redevelopment Project, Columbia Heights Economic Development Authority, and the Tax Increment Financing Plan for the establishment of Housing Redevelopment Tax Increment Financing District No. 1 (a redevelopment district), Economic Development Authority of Columbia Heights, City of Columbia Heights, Minnesota." 1.06. The Redevelopment Plan and TIF Plan were, in accordance with the HRA Act and TIF Act, referred to the City planning commission which submitted to the City its written opinion that such plans conform to the general plan for the development of the City as a whole. 1.07. Estimates of the fiscal and economic implications of the TIF Plan were presented to Independent School District No. 13 and to Anoka County at least 30 days before the public heating on the TIF Plan and the County commissioner who represents the area of the TIF District was duly notified at least 30 days before the date of publication of the hearing notice, all in accordance with the TIF Act. 1.08. By resolution dated May 20, 1997, the Authority approved the modified Redevelopment Plan and the TIF Plan and referred them to the Council for public hearing and consideration. SJ'B~.22892 CL205-5 I 1.09. This Council has fully reviewed the contents of the modified Redevelopment Plan and the TIF Plan and this date conducted a public hearing thereon, at which the views of alt interested persons were heard. Section 2. Findings; Redevelopment Prqiect. 2.01. It is hereby found and determined that within the Project as modified there exist conditions of economic obsolescence, underutitization and inappropriate uses of land constituting blight within the meaning of the HRA Act. The findings stated in the modified Project Plan are incorporated herein by reference. 2.02. It is further specifically found and determined that: the land within the Project as modified would not be made available for development without the public intervention and financial assistance described in the Redevelopment Plan; b) the Redevelopment Plan as modified wilt afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development of the Project by private enterprise; and c) the Redevelopment Plan as modified conforms to the general plan for development of the City as set forth in the comprehensive municipal plan. Section 3. Findings; Housing Redevelopment TIF District No. 1. 3.01. It is found and determined that it is necessary and desirable for the sound and orderly development of the Project and the City as a whole, and for the protection and preservation of the public health, safety, and general welfare, that the authority of the TIF Act be exercised by the City to provide public financial assistance to the TIF District and the Project. 3.02. It is further found and determined, and it is the reasoned opinion of the City, that the development proposed in the TIF Plan could not reasonably be expected to occur solely through private investment within the reasonably foreseeable furore and the increased market value of the site that could reasonably be expected to occur without the use of tax increment would be less than the increase in market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the TIF District permitted by the TIF Plan. 3.03. The proposed public costs to be f'manced in part through tax increment f'mancing are necessary to permit the City to realize the full potential of the TIF District and the Project in terms of development intensity, employment opportunities and tax base. 3.04. The TIF Plan for the TIF District conforms to the general plan of development of the City as a whole. 3.05. The TIF Plan for the TIF District will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development of the TIF District and the Project by private enterprise. 3.06. The TIF District is a redevelopment district under Section 469.174, subd. 10 of the TIF Act, based on the findings described in the TIF Plan and other records on file with the City. SJB122892 CL205-5 2 3.07. The establishment of the TIF District and the approval of the TIF Plan therefor is intended, and in the City's judgment its effect will be, to promote the public purposes and accomplish the objectives specified in the TIF Plan. 3.08. The facts on which findings in this Section are based are stated in thc TIF Plan, and are incorporated herein by reference. The City ?s also relied upon the repons and recommendations of its staff as well as the personal knov, ledge .of members of the City Council in reaching its conclusions regarding the TIF District. 3.09. The City elects to make a qualifying local contribution in connection with the TIF District, and thus anticipates that the TIF District will be exempt from state aid loss, all in accordance with Minnesota Statutes, Section 273.1399, subd. 6(d). Section 4. Actions Ratified; Plans Adopted; Certification: Filing. 4.01. The City Council hereby ratifies all actions of the City's staff and the City's fiscal and legal consultants in preparing the Redevelopment Plan and the TIF Plan and arranging for their approval in accordance with the TIF Act. 4.02. The modified Redevelopment Plan and the TIF Plan are hereby approved and adopted. 4.03. The geographic boundaries of the Project and of the TIF District are described in the Plans therefor, respectively, and are incorporated herein by reference. 4.04. The Authority is authorized and directed to transmit a certified copy of this resolution together with a copy of the Project and TIF Plans to the Auditor of Anoka County with a request that the original tax capacity of the property within the TIF District be certified to the Authority pursuant to Section 469.177, subd. 1 of the TIF Act, and to file a copy of the Project and TIF Plan with the Minnesota Commissioner of Revenue as required by the TIF Act. Approved by the City Council of the City of Columbia Heights Economic Development Authority this 27th day of May, 1997. Offered by: Seconded by: Mayor Roll call: Attest: City Administrator (2"~2 0 5- 5 3 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 97-06 RESOLUTION APPROVING A MODIFIED REDEVELOPMENT PLAN FOR THE CENTRA& BUSINESS DISTRICT REDEVELOPMENT PROJECT AND A TAX INCREMENT FINANCING PLAN FOR HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 BE IT RESOLVED By the Board of Commissioners ("Board") of the Columbia Heights Economic Development Authority ("Authority") as follows: Section 1. Recitals. 1.01. The City of Columbia Heights ("City") has previously established the Central Business District Redevelopment Project (the "Project") and a Redevelopment Plan therefor, originally administered by the Housing and Redevelopment Authority in and for{~e City of Columbia Heights CHRA"). 1.02. By resolution approved January 8, 1996, the City transferred the control, authority and operation of the Project from the HRA to the Authority. 1.03. In order to administer the Authority's development and redev.elopme.nt ~tb~.s~rno. re efficiently, the Authority has proposed to expand the boundaries of the ProJect and tfnoctily the Redevelopment Plan for ,t, he Project,,,accordingty, all pursuant to Minnesota Statu~ts;' Sections 469.001 to 469.047 (the HRA Law ). Specifically, the Authority finds that action is needed within the expanded Project area is to correct blight, prevent the emergence or spread of blight or blighting conditions, and facilitate development of adequate, safe and sanitary dwellings in order to protect the health, safety, morals and welfare of the citizens of the City. 1.04. The Authority has also proposed the establis ,h~,~ent within ~e P.roj~t q-Housing Redevelopment Tax Increment Financing District No. 1 (the TIF District )ana a tax 'acrement': Financing Plan ( "TIF Plan") therefor, pursuant to the HRA Law and Minnesota Statutesj}ections 469.174 through 469.179 ( the "TIF Act"). 1.05. The Authority has caused to be prepared a document titled "Modificati.on,. of. the Downtown CBD Revitalization Plan for the.Central .B. usiness Djs?ict .Red?e, lop,mem t'r.oj,~,~ and the Tax Increment Financing Plan for the establishment ot mousing ~eaeveloprnem ~. Increment Financing District No. 1 (a redevelopment district), Columbia Heights Economic Development Authority, City of Columbia Heights, Minnesota." 1.06. The City Planning Commission has provided a written comment to this Board finding that the modified Redevelopment Plan and the TIF Plan are consistent with the comprehensive City plan. Section 2. Plans Adopted; Further Proceedings. 2.01. The modified Redevelopment Plan and the TIF Plan are hereby approved and adopted. 2.02. The Board hereby makes all the findings set forth in the Redevelopment Plan and the TIF Plan, which documents are incorporated herein by reference. So-B%2~868 1 CL205-5 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 97-06 RESOLUTION APPROVING A MODIFIED REDEVELOPMENT PLAN FOR THE CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT AND A TAX INCREMENT FINANCING PLAN FOR HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 BE IT RESOLVED By the Board of Commissioners ("Board") of the Columbia Heights Economic Development Authority ("Authority") as follows: Section 1. Recitals. 1.0t. The City of Columbia Heights (,','City"),h, as previously establishe_.d, the.Cent~ral Business District Redevelopment Project (the Project ) and a Redevelopment Plan therefor, originally administered by the Housing and Redevelopment Authority in and for the City of Columbia Heights ("HRA"). 1.02. By resolution approved January 8, 1996, the City transferred the control, authority and operation of the Project from the HRA to the Authority. 1.03. In order to administer the Authority's development and redevelopment efforts more efficiently, the Authority has proposed to expand the boundaries of the Project and to modify the Redevelopment Plan for the Project accordingly, all pursuant to Mirmeso.ta Statu. tes,. Sectio. ns, 469.001 to 469.047 (the "HRA Law"). Specifically, the Authority finds that action is neeaea within the expanded Project area is to correct blight, prevent the emergence or spread of blight or blighting conditions, and facilitate development of adequate, safe and sanitary dwellings in order to protect the health, safety, morals and welfare of the citizens of the City. 1.04. The Authority has also prop?sed, the establ, is ,h~,~e,n..t ~wi.'t~n.~e P,roj~t o.f Housi_n_g' Redevelopment .T, ax Incre_m, ent Financing D~stnct No. 1 (the lit' Ln~ .S~. C~ ) ana_a lax ~re.m. em Financing Plan ( TIF Plan ) therefor, pursuant to the HRA Law and Minnesota Statutes, ~ecuons 469.174 through 469.179 ( the "TIF Act"). 1.05. The Authority has caused to be prepared a document titled Mod~ficauon_ of Downtown CBD Revitalization Plan for the Central Business District Redevelopment Project, and the Tax Increment Financing Plan for the establishment of Housing Redevelopment Tax Increment Financing District No. 1 (a redevelopment district), Columbia Heights Economic Development Authority, City of Columbia Heights, Minnesota." 1.06. The City Planning Commission_. has pr.ovi, ded...a.~wr~i~,tten commen.t_.to .th!_s,~O~hde finding that the modified Redevelopment Plan and the in, man are cons~s~em yam comprehensive City plan. Section 2. Plans Adopted; Further Proceedings. 2.01. The modified Redevelopment Plan and the TIF Plan are hereby approved and adopted. 2.02. The Board hereby makes all the findings set forth in the Redevelopment Plan and the TIF Plan, which documents are incorporated herein by reference. $JB!2~868 1 CL205-5 2.03. The Board hereby transmits the Redevelopment Plan and the TIF Plan to the Council and recommends that the Council hold the required public hearing and adopt the Redevelopment Plan and TIF Plan. 2.04. Upon approval of the Redevelopment Plan and TIF Plan by the Council, Authority staff and consultants are authorized to take all actions necessary to implement those plans, including negotiation and preparation of agreements in connection with development and redevelopment within the TIF District and Project area. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this 20th day of May, 1997. President - Gary Peterson Attest: Ex~utive Director - Walter R. Fehst MOTION BY: SECOND BY: ROLL CALL: Sturdevant Jones AYES: NAYS: ABSENT: Sturdevant, Jones, None Jindra, Peterson Ruettirnann, Dustin, Jolly. CI205-5 2 RESOLUTION NO. 97-01 RESOLUTION OF THE COLUMBIA HEIGHTS PLANNING. AND ZONING COMMISSION FINDING THE CENTRAL BUSINESS DISTRICT REVITALIZATION PLAN FOR CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT AND THE HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 (A REDEVELOPMENT DISTRICT) TO BE CONSISTENT WITH THE PLANS OF THE CITY WHEREAS, the City Council for the City of Columbia Heights and the Columbia Heights Economic Development Authority have proposed to modify the Central Business District Revitalization Plan and adopt the Housing Redevelopment Tax Increment Financing District No. 1 which is a redevelopment district (collectively, the "Plans") and have submitted the Plans to the Columbia Heights Planning and Zoning Commission pursuant to Minnesota Statutes, Section 469.175, Subdivision 3, and WHEREAS, the Planning and Zoning Commission has reviewed the Plans to determine their consistency with the general plan for the development or redevelopment of the City of Columbia Heights as a whole. NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission that the Plans are found to be consistent with the general plans for the development and redevelopment of the City of Columbia Heights and the Commission hereby recommends their approval to the City Council. Passed this 6th day of May, 1997. - SeCretly . Marlaine~ Szurek, Chair PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES M~¥ 6, ~997 PAGE 13 1. Approval of first and second reading of Ordinance #1341 (rezoning). 2. Approval of Final Plat. 3. Approval of Site Plan and related site plan contingencies. Voice Vote: All ayes. Motion carried. **THIS ITEM TO APPEAR ON THE MAY 12, 1997 CITY COUNCIL AGENDA. 4. STAFF REPORTS. Ms. Goodroad presented information related to a request by the City of Columbia Heights and the Columbia Heights Economic Development Authority for approval of a resolution finding the Central Business District Revitalization Plan for the Central Business District Redevelopment Project Area and the Tax Increment Financing Plan for the establishment of Housing Redevelopment Tax Increment Financing District No. 1 to be consistent with the Comprehensive Plan of the City. She indicated that the modification of the Central Business District Project Area will expand the area to include the entire City within its boundaries. She informed the Commission that the proposed Housing Redevelopment Tax Increment Financing District No. 1 has been prepared to implement scattered site housing acquisition activities of substandard and deteriorating housing units. This district would consist of 56 parcels of land. These parcels are currently occupied and would only be purchased on a "willing seller" basis. Ms. Goodroad stated that this new TIF District No. 1 is expected to achieve an important goal as outlined in the City's Comprehensive Plan which is to remove and replace the most seriously deteriorated single family houses so that they do not continue to harm the value of nearby housing. MOTION by Larson,seconded by Fowler, to approve Resolution #97-0t, a "Resolution of the Columbia Heights Planning and Zoning Commission finding the Central Business District Revitalization Plan for Central Business District Redevelopment Project and the Housing Redevelopment Tax Increment Financing District No. 1 (a redevelopment district) to be consistent with the general plans for the development and redevelopment of the City of Columbia Heights. Voice Vote: All Ayes. Motion carried. MOTION by Larson, seconded by Fowler, to adjourn the meeting at 9:20 p.m. carried. ~ 'Respec~f~itted,~''-''/--'~ ' Voice' Vote: Ail AyeS. Motion kp ~mm~L 0 I I I I I I I I ~'L'"! 1']TI-I-]"IT~ liilll Ill,Jill I IIIII II I- [lllllllllllli [II liilllll I ~llllltllllll ILl III IIII itll IIItlllll llll Illlll~Vl I I I II llllllttiilllllllll~l II ll lll I1 l llllllllli Iv'AY - 2 1897 Draft as of May ], 1997 Draft for Review TAX INCREMENT FINANCING PLAN for the establishment of HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 (a redevelopment district) within the CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT (expanded area) ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS CITY OF COLUMBIA HEIGHTS ANOKA 'COUNTY STATE OF MINNESOTA Public Heating: May 27, 1997 Adopted: Prepared by: EHLERS AND ASSOCIATES, INC. 2950 Norwest Building 90 South Seventh Street Minneapolis, Minnesota 55402-4100 Phone: (612) 339-8291 Fax: (612)339-0854 E-mail: info@ehlers-inc.com ' Web Site: www.ehlers-inc.com TABLE OF CONTENTS ~or reference purposes only) TAX INCREMENT FINANCING PLAN FOR HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. I ..... 1 -1 Subsection 1-1. Subsection 1-2. Subsection 1-3. Subsection 1-4. Subsection 1-5. Subsection 1-6. Subsection 1-7. Subsection 1-8. Subsection 1-9. Subsection 1-10. Subsection 1-11. Subsection 1-12. Subsection 1-13. Subsection 1-14. Subsection 1-15. Subsection 1-16. Subsection 1-17. Subsection 1 -I 8. Subsection 1-19. Subsection 1-20. Subsection 1-21. Subsection 1-22. Subsection 1-23. Subsection 1-24. Subsection 1-25. Subsection 1-26. Subsection 1-27. Subsection 1-28. Subsection 1-29. Forward ..................................................... 1-1 Statutory Authority ............................................. 1-t Statement of Objectives ......................................... t -1 Central Business District Revitalization Plan Overview ................. 1-1 Legal Description of Property in Housing Redevelopment Tax Increment Financing District No. 1 ......... 1-2 Classification of Housing Redevelopment Tax Increment Financing District No. 1 ............................. 1-2 Original Tax Capacity and Tax Rate ............................... 1-3 Estimated Captured Net Tax Capacity Value/Increment ................ 1-3 Property To Be Acquired ........................................ 1-4 Uses of Funds ................................................. 1-4 Sources of Revenue/Bonded Indebtedness ........................... 1-4 Duration of Housing Redevelopment Tax Increment Financing District No. 1 ............................. 1-5 Estimated Impact on Other Taxing Jurisdictions ...................... 1-5 Modifications to Housing Redevelopment Tax Increment Financing District No. 1 ............................. 1-6 Administrative Expenses .: ...................................... 1-7 Limitation of Increment ......................................... 1-7 Use of Tax Increment ................................... ........ 1-8 Notification of Prior Planned Improvements ......................... 1-9 Excess Tax Increments .......................................... 1-9 Requirements for Agreements with the Developer ..................... 1-9 Assessment Agreements ........................................ 1-t 0 Administration of Housing Redevelopment Tax Increme. nt Finan.cing District No. 1 1-10 Financial Reporting Requirements ................................ 1-10 Municipal Approval and Public Purpose ........................... 1-12 Fiscal Disparities Election 1-t 3 Other Limitations on the Use of Tax Increment ...................... 1-14 State Tax Increment Financing Aid ............................... 1-15 County Road Costs ............................................ t -15 Summary .................................................... 1-16 APPENDIX A BOUNDARY MAPS OF CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT AND HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 . A-1 APPENDIX B LEGAL DESCRIPTION OF PROPERTY TO BE INCLUDED IN HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 ..... B-1 APPENDIX C ESTIMATED CASH FLOW FOR HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. I APPENDIX D REDEVELOPMENT QUALIFICATIONS FOR HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 C-1 D-1 TAX INCREMENT FINANCING PLAN FOR HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 Subsection 1-1. Forward .The City of Columbia Heights ("City"), the Columbia Heights Economic Development Authority (the "EDA"), staff and consultants have prepared the following information for the expedition and establishment of Housing Redevelopment Tax Increment Financing District No. 1 ("District No. 1"), a redevelopment tax increment financing district, located in Central Business District Redevelopment Project. Subsection 1-2. Statutory Authority Within the City, there exist areas where public involvement is necessary to cause development or redevelopment to occur. To this end, the City and EDA have certain statutory powers pursuant to Minnesota Statutes ("M.S. "), Sections 469.00t through 469.047 and 469.090 through 469.1081, inclusive, as amended, and M.S., Sections 469. ] 74 through 469.179, inclusive, as amended (the "Tax Increment Financing Act" or "TIF Act"), to assist in financing public costs related to this project. This Section contains the Tax Increment Financing Plan (the "Plan") for District No. i. Other relevant information is contained in the Modified Revitalization Plan for Central Business District Redevelopment Project. Subsection 1-3. Statement of Obiectives District No. 1 currently consists of 56 parcels of land and adjacent and internal rights-of-way. District No. 1 is created to facilitate construction of a scattered site housing project in the City of Columbia Heights. For plan purposes, the values of new homes are assumed to be $t45,000. It is expected that the value of many homes will be less. This plan is expected to achieve many of the objectives outlined in the Modified Revitalization Plan for Central Business District Redevelopment Project. The activities contemplated in the present Modified Revitalization Plan and the Tax Increment Financing Plan do not preclude the undertaking of other qualified development or redevelopment activities. These activities are anticipated to occur'over the life of District No'. 1 and Central Business District Redevelopment Project. Subsection 1-4. Central Business District Revitalization Plan Overview Property to be Acquired - Selected property located within District No. 1 may be acquired by the City or EDA and is further described this Plan. Relocation - Complete relocation services are available pursuant to M.S., Chapter ! ! 7 and other relevant state and federal laws. Upon approval of the developer's plan relating to the project and completion of the necessary legal requirements, the City or EDA may sell to the developer selected properties that they may acquire within District No. 1 or may lease land or facilities to the developer. The City or EDA may perform or provide for some or all necessary acquisition, construction, relocation, demolition, and required utilities and public streets work within District No. 1. City of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No~ l t-1 Subsection 1-5. Legal Description of Property in Housing Redevelopment Tax Increment FinancinF, District No. 1 District No. 1 encompasses all property and adjacent rights-of-way identified by the parcels listed in Appendix B. Please see the map in Appendix A for further information on the location of District No. 1. Subsection 1-6. Classification of Housing Redevelopment Tax Increment Financing District No. 1 The City and EDA, in determining the need to create a tax increment financing district in accordance with M.S., Sections 469.174 to 469.179, as amended, inclusive, find that Housing Redevelopment Tax Increment Financing District No. 1, to be established, is a redevelopment district pursuant to M.S., Section 469.174, Subd. lO(a)(1) as defined below: (a) "Redevelopment district" means a type of tax increment financing district consisting of a project, orportions of a project, within which the attthorityfinds by resolution that one of the following conditions, reasonably distributed throughout the district, exists: (1) parcels consisting of 70 percent of the area in the district are occupied by buildings, streets, utilities, or other improvements and more than 50 percent of the buildings, not including outbuildh~gs, are structurally substandard to a degree requiring substantial renovation or clearance; or (2) The propers.' consists of vacant, unused, underused, inappropriately used, or infrequently used railyards, rail storage facilities or excessive or vacated railroad rights-of-way. (b) For purposes of this subdivision, "structurally substandard" shall mean containing defects hl structural elements or a combb~ation of deficiencies in essential utilities and facilities, light and ventilation, fire protection including adequate egress, layottt and condition of b~terior partitions, or similar factors, which defects or deficiencies are of sufficient total significance to justify substantial renovation or clearance. A building is not structurally substandard if iris in compliance with the building code applicable to new buildings or couM be modified to satisfy the buiMing code at a cost of less than 15 percen't of the cost of constructing a new structure of the same square footage and ~. pe on the site. The municipality may find that a building is not disqualified as structurally substandard under the preceding sentence on the basis of reasonably available evidence, such as the size, type, and age of the buiMing, the average cost of plumbing, electrical, or structural repairs or other similar reliable evidence. If the evidence supports a reasonable conclusion that the building is not disqualified as structurally sttbstandard, the municipality may make such a determbzation without an interior inspection or an independent, expert appraisal of the cost of repair and rehabilitation of the building... (c) For purposes of this subdivision, a parcel is not occupied by buildings, streets, utilities or other improvements until 15 percent of the area of the parcel contains improvements. In meeting the statutory criteria described above, the City and EDA rely on the following facts and findings: District No. I is a redevelopment district consisting of 56 parcels. An inventory of the parcels shows that at least 70 percent of the parcels in District No. I are occupied City of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. I I-2 as defined in the TIl: Act. An inspection of the buildings located within District No. 1 finds that more than 50 percent of the buildings are structurally substandard as defined in the TIF Act. (See Appendix E) Subsection 1-7. Original Tax Capacity and Tax Rate Pursuant to M.S., Section 469.174, Subd. 7 and M.S., Section 469.177, Subd. 1, the Original Net Tax Capacity (ONTC) as certified for District No. 1 is based on the market values placed on the property by the assessor in 1998 for taxes payable 1999. Pursuant to M.S., Section 469.177, Subds. 1 and 2, the County Auditor shall certify in each year (beginning in the payment year 1999) the amount by which the original value has increased or decreased as a result of: 2. 3. 4. 5. 6. change in tax exempt status of property; reduction or enlargement of the geographic boundaries of the district; change due to adjustments, negotiated or court-ordered abatements; change in the use of the property and classification; change in state law governing class rates; or change in connection with previously issued building permits. In any year in which the current Net Tax Capacity value of District No. 1 declines below the ONTC, no value will be captured and no tax increment will be payable to the City or EDA. The original local tax rate for District No. 1 will be the local tax rate for taxes payable 1997. The Original Tax Capacity and the Original Local Tax Rate for District No. 1 appear in the table below. Original Tax Capacity Value Percent Retained by EDA Original Local Tax Rate $14,000 100% 1.47752 Subsection 1-8. Estimated Captured Net Tax Capacity Value/Increment Pursuant to M.S., Section 469.174 Subd. 4 and M.S., Section 469.177, Subd. t, 2, and 4, the estimated Captured Net Tax Capacity (CTC) of District No. 1, within Central Business District Redevelopment Project, upon completion of the project, will annually approximate tax increment revenues as shown in the table below. The City and EDA request 100 percent of the available increase in tax capacity for repayment of its obligations and current expenditures, beginning in the tax year payable 1999. The prqject tax capacity listed is an estimate of values when the project is completed. Project Estimated Tax Capacity upon Completion o.f Project (PTC) Original Estimated Net Tax Capacity (ONTC) Estimated Captured Tax Capacity (CTC) Estimated Annual Tax Increment (CTC x Local Tax Rate) 108,400 14~000 94,400 $139,478 City of Colum. bia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. I I-3 Subsection 1-9. Property To Be Acquired The City or EDA may acquire any parcel within District No. 1 including interior and adjacent street rights of way. Any properties identified for acquisition will be acquired by the City or EDA only in order to accomplish one or more of the following: storm sewer improvements; provide land for needed public streets, utilities and facilities; carry out land acquisition, site improvements, clearance and/or development to accomplish the uses and objectives set forth in this plan. 2. The following are conditions under which properties not designated to be acquired may be acquired: The City or EDA may acquire property by gift, dedication, condemnation or direct purchase from willing sellers in order to achieve the objectives of this tax increment financing plan. Such acquisitions will be undertaken only when there is assurance of funding to finance the acquisition and related costs. Subsection 1-10. Uses of Funds Currently under consideration for District No. I is a proposal to facilitate construction of a scattered site housing project. The City and EDA have determined that it will be necessary to provide assistance to the project for certain costs. The EDA has conducted a feasibility study for the development or redevelopment of property in and around District No. 1. To facilitate the establishment and development or redevelopment of District No. 1, this Plan authorizes the use of tax increment financing to pay for the cost of certain eligible expenses. The estimate of public costs and uses of funds associated with District No. 1 is outlined in the following table. These figures have been prepared based on high estimates, for purposes of this Plan only. Uses of Funds Per Unit Total Acquisition $70,000 $3,920,000 Demolition 10,000 560,000 Soil Correction 2,000 112,000 Relocation 2,000 112,000 Interest 6,625 371,000 Administrative Costs (up to'l 0%) 10,000 560,000 TOTAL $100,625 5,635,000 Estimated costs associated with Housing Redevelopment Tax Increment Financing District No. 1 are subject to change. The cost of all activities to be considered for tax increment financing will not exceed, without formal modification, the budget above pursuant to the applicable statutory requirements. Pursuant to M.S., Section 469. ! 763, Subd. 2, no more than 25 percent of the tax increment paid by property within District No. 1 will be spent on activities related to development or redevelopment outside of District No. 1 but within the boundaries of Central Business District Redevelopment Project, (including administrative costs, which are considered to be spent outside of District No. 1) subject to the limitations as described in this Plan. Subsection 1-11. Sources of Revenue/Bonded Indebtedness Public improvements costs, acquisition, relocation, and site preparation costs and other costs outlined in the City of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. I 1-4 Uses of Funds wilt be financed primarily through the annual collection of tax increments. The City or EDA reserves the right to use other sources of revenue legally applicable to the Modified Revitalization Plan and the Plan, including, but not limited to, special assessments, general property taxes, state aid for road maintenance and construction, proceeds from the sale of land, other contributions from the developer and investment income, to pay for the Estimated Public Costs. The City or EDA reserves the fight to incur bonded indebtedness as a result of the Plan. Additional indebtedness may be required to finance other authorized activities. The total amount of bonded indebtedness and other obligations related to the use of tax increment financing will not exceed $4,800,000 without an amendment to the Plan pursuant to applicable statutory requirements. This provision does not obligate the City or EDA to incur debt. The City or EDA will issue bonds or incur obligations only upon the determination that such action is in the best interest of the City. The City or EDA reserve the right to finance the activities to be undertaken pursuant to the Plan through loans from funds of the City or EDA, through an interfund loan, with general obligation tax increment financing notes, or to reimburse the developer on a "pay-as-you-go" basis for eligible activities paid for by the developer. The estimated sources of funds for District No. 1 are contained in the table below. These figures have been prepared based on high estimates, for purposes of this Plan only. Sources of Funds Per Unit Total Tax Increment $62,500 3,500,000 Land Sales 35,000 1,960,000 Local Contribution 3,125 175,000 TOTAL $100,625 $5,635,000 Subsection 1-12. Duration of Housing Redevelopment Tax Increment Financing District No. 1 Pursuant toM.&, section 469.175, Subd. t, and Section 469.176, Subd. t, the duratibn of District No. 1 must be indicated within the Plan. Pursuant to M.S., Section 469.176, Sub& ](b), the duration of District No. t will be 25 years from the date of receipt of the first increment by the City or EDA. The date of receipt by the City of Columbia Heigh'ts of the first tax increment will be approximately 1999. Thus, it is estimated that District No. 1, including any modifications of the Plan for subsequent phases or other changes, would terminate after 2023, or when the Plan is satisfied. The City or EDA does reserve the right to decertify District No. 1 prior to the legally required date. Subsection 1-13. Estimated Impact on Other Taxing ~lurisdictions The estimated impact on other taxing jurisdictions assumes construction which would have occurred without the creation of District No. 1. If the construction is a result of tax increment financing, the impact is $0 to other entities. Notwithstanding, the fact that the fiscal impact on the other ta.xing jurisdictions is $0 due to the fact that the construction would not have occurred without the assistance of the City or EDA, the following estimated impact of District No. 1 would be as follows if the "but for" test was not met: City of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. I 1-5 Anoka County I.S.D. No. 13 City of Columbia Heights IMPACT ON TAX BASE 1996/I 997 Estimated Captured Total Net Tax Capacity (CTC) Percent of CTC Tax Capacity Upon Proiect Completion to Entity Total 147,999,763 94,400 0.0638 % 12,947,050 94,400 0.7291% 7,960,658 94,400 1.1858% IMPACT ON TAX RATES 1996/1997 Percent Potential Extension Rates of Total CTC Taxes Anoka County 0.28000 18.95% 94,400 26,432 I.S.D. No. 13 0.84748 57.36% 94,400 80,002 City of Columbia Heights 0.29018 19.64% 94,400 27,393 Other 0.05986 4.05% 94,400 5,651 Total 1.477520 100.00% 139,478 The tax rate used for the above calculations is the 1996/Pay t 997 rate. The total net capacity for the entities listed above are based on Pay 1997 figures. The tax rate at which District No. 1 will be certified will be the same Pay 1997 tax rates. Subsection 1-14. Modifications to Housing Redevelopment Tax Increment Financing District No. 1 In accordance with M.S., Section 469.175, Sub& 4, any: 1. reduction or enlargement of the geographic area of Central Business District Redevelopment Project or District No. 1; ' 2. increase in amount of bonded indebtedness to be incurred, including a determihation to capitalize interest on debt if that determination was not a pan of the original plan, or to increase or decrease the amount of interest on the debt to be capitalized; 3. increase in the portion of the captured net tax capacity to be retained by the City or EDA; 4. increase in total estimated tax increment expenditures; or 5. designation of additional property to be acquired by the City or EDA, shall be approved upon the notice and after the discussion, public hearing and findings required for approval of the original plan. The geographic area of District No. 1 may be reduced, but shall not be enlarged after five years following the date of certification of the original net tax capacity by the county auditor. If a redevelopment district is enlarged, the reasons and supporting facts for the determination that the addition to the district meets the criteria of M.S., Section 469.174, Sub& 10, paragraph (a), clauses (1) to (5), must be documented. The requirements of this paragraph do not apply if (1) the only modification is elimination of parcel(s) from Central Business District Redevelopment Project or District No. 1 and (2) (A) the current net tax capacity of the parcel(s) eliminated from District No. 1 equals or exceeds the net tax capacity of those parcel(s) in District No. City of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. I 1-6 l's original net tax capacity or (B) the EDA agrees that, notwithstanding M.S., Section 469.177, Sttbd. t, the original net tax capacity will be reduced by no more than the current net tax capacity of the parcel(s) eliminated from District No. 1. The City or EDA must notify the County Auditor of any modification that reduces or enlarges the geographic area of District No. 1 or Central Business District Redevelopment Project. Modifications to Housing Redevelopment Tax Increment Financing District No. 1 in the form of a budget modification-or an expansion of the boundaries will be recorded in the Plan. Subsection 1-15. Administrative Expenses In accordance with M.S., Section 469.174, St~bd. 14, and M.S., Section 469.176, Sub& 3, administrative expenses means all expenditures of the City or EDA, other than: amounts paid for the purchase of land or amounts paid to contractors or others providing materials and services, including architectural and engineering services, directly connected with the physical development of the real property in the district; relocation benefits paid to or services provided for persons residing or businesses located in the district; or amounts used to pay interest on, fund a reserve for, or sell at a discount bonds issued pursuant to M.S., Sectio~z 469.178. Administrative expenses also include amounts paid for services provided by bond counsel, fiscal consultants, and planning or economic development corisuttants. Tax increment may be used to pay any authorized and documented administrative expenses for District No. 1 up to but not to exceed 10 percent of the total tax increment expenditures authorized by the tax increment financing plan or the total tax increment expenditures for Central Business District Redevelopment Project, whichever is less. Pursuant to M.S., Sectio~z 469.176, Sttbd. 4t7, tax increments may be used to pay for the county's actual administrative expenses incurred in connection with District No. 1. The county may require payment of those expenses by February 15 of the year following the year the expenses were incurred. Pursuant to M.S., Section2 469. ] 77, Subd. ] 1, the county treasurer shall deduct an amount equal to 0.1 percent of any increment distributed to the City or EDA and the county treasurer shall pay the amount deducted to the state treasurer for deposit in the state general fund to be appropriated to the State Auditor for the cost of financial reporting of tax increment financing information and the cost of examining and auditing authorities' use of tax increment financing. Subsection 1-16. Limitation of Increment Pursuant to M.S., Sectio~ 469.176, Subd. ](a), no tax increment shall be paid to the City or EDA for District No. 1 after three (3) years from the date of certification of the Original Net Tax Capacity value of the taxable property in District No. 1 by the County Auditor unless within the three (3) year period: (a) bonds have been issued pursuant to M.S., Section 469.178, or in aid of a project pursuant to any other law, except revenue bonds issued pursuant to M.S., Sections 469.]52 to 469.165, or (b) the City or EDA has acquired property within District No. 1, or C~¥ of Columbia ~eigh~s - Tax Incremem Financing Plan for Housing Redevelopment Tax Increment Financing District No. I I-7 (c) the City or EDA has constructed or caused to be constructed public improvements within District No. 1. The bonds must be issued, or the City or EDA must acquire property or construct or cause public improvements to be constructed by approximately May, 2000. The tax increment pledged to the payment of bonds and interest thereon may be discharged and may be terminated if sufficient funds have been irrevocably deposited in the debt service fund or other escrow account held in trust for all outstanding bonds to provide for the payment of the bonds at maturity or redemption date. Pursuant to M.S., Section 469.176, Subd. 6: if, after four years from the date of certification of the original net tax capaci~, of the tax increment financb~g district pursuant to M.S., Section 469.177, no demolition, rehabilitation or renovation of property or other site preparation, bzcluding qualified improvement of a street adjacent to a parcel but not installation of utili~, service including sewer or water systems, has been commenced on a parcel located with#z a tax increment financing district by the attthori~., or by the owner of the parcel #~ accordance with the tax b~crement financb~g plan, no additional tax increment may be taken from that parcel and the origb~al net tax capaci~., of that parcel shall be exchtded from the original net tax capaciD' of the tax increment financing district. If the authori~., or the owner of the parcel subsequently commences demolition, rehabilitation or renovation or other site preparation on that parcel including qualified improvement of a street adjacent.to that parcel, b~ accordance with the tax increment financb~g plan, the authority' shall certiJ3' to the count., auditor that the activin_, has commenced and the count.' auditor shall certif3'' the net tax capacit3., thereof as most recently certified by the commissioner of revenue and add it to the original net tax capaci~.' of the tax increment financing district. The cotmO, auditor mttst enforce the provisions of this_ subdivision... For purposes of this sttbdivision, qualified b~provements of a street are lb~ffted to (1) construction or opening of a new street, (2) relocatio~ of a street, and (3) substantial reconstrttction or rebtdlding of an existing street. The City or EDA or a property owner must improve parcels within District No. 1 by approximately May, 2001. Subsection 1-17. 'Use of Tax Increment The City or EDA hereby determines that it will use 100 percent of the captured net tax capacity of taxable property located in District No. 1 for the following purposes: 3. 4. 5. 6. to pay the principal of and interest on bonds used to finance a project; to finance, or otherwise pay public redevelopment costs of the Central Business District Redevelopment Project pursuant to the M.S., Sections 469.001 to 469.047; to pay for project costs as identified in the budget; to finance, or otherwise pay for other purposes as provided in M.S., Section 469.176, Subd. 4; to pay principal and interest on any loans, advances or other payments made to the City or EDA or for the benefit of Central Business District Redevelopment Project by the developer; to finance or otherwise pay premiums and other costs for insurance, credit enhancement, or other security guaranteeing the payment when due of principal and interest on tax increment bonds or bonds issued pursuant to the Plan or pursuant to M.S., Chapter 462C and M.S., Sections 469.152 to 469.165, or both; and to accumulate or maintain a reserve securing the payment when due of the principal and City of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No~ I I-8 interest on the tax increment bonds or bonds issued pursuant to M.S., Chapter 462C and M.S., Sections 469.152 to 469.165, or both. These revenues shall not be used to circumvent any levy limitations applicable to the City nor for other purposes prohibited by M.S., Section 469.176, sub& 4. Tax increments generated in Housing Redevelopment Tax Increment Financing District No. 1 will be paid by Anoka County to the City of Columbia Heights for the Tax Increment Fund of said District No. 1. The City or EDA will pay to the developer(s) annually an amount not to exceed an amount as specified in a developer's agreement to reimburse the costs of land acquisition, public improvements, demolition and relocation, site preparation, and administration. Remaining increment funds will be used for City or EDA administration (up to 10 percent) and the costs of public improvement activities outside District No. 1. Subsection 1-18. Notification of Prior Planned Improvements The City or EDA shall, after due and diligent search, accompany its request for certification to the County Auditor or its notice of District No. I enlargement with a listing of all properties within District No. I or area of enlargement for which building permits have been issued during the eighteen (18) months immediately preceding approval of the Plan by the municipality pursuant to M.S., Section 469.! 75, Sub& 3. The County Auditor shall increase the original value of District No. 1 by the value of improvements for which a building permit was issued. Pursuant to M.S., Section 469.177, Subd. 4, the EDA has reviewed the area to be included in Housing Redevelopment Tax Increment Financing District No. 1 and found no parcels for which building permits have been issued during the 18 months immediately preceding approval of the Plan by the City and EDA. Subsection 1-19. Excess Tax Increments Pursuant to M.S., Section 469.] 76, Sub& 2, in any year in which the tax increment exceeds the amount necessary to pay the costs authorized by the Plan, including the amount necessary to cancel any tax levy as provided in M.S., Section 475.61, Sub& 3,. the City or EDA shall use the excess amount to do any of the following: 2. 3. 4. prepay any outstanding bonds; discharge the pledge of tax increment therefor; pay into an escrow account dedicated to the payment of such bond; or return the excess to the County Auditor for redistribution to the respective taxing jurisdictions in proportion to their local tax rates. In addition, the City or EDA may, subject to the limitations set forth herein, choose to modify the Plan in order to finance additional public costs in District No. 1 or Central Business District Redevelopment Project. Subsection 1-20. Requirements for Agreements with the Developer The City or EDA will review any proposal for private development to determine its conformance with the Modified Revitalization Plan and with applicable municipal ordinances and codes. To facilitate this effort, the following documents may be requested for review and approval: site plan, construction, mechanical, and electrical system drawings, landscaping plan, grading and storm drainage plan, signage system plan, and any other drawings or narrative deemed necessary by the City or EDA to demonstrate the conformance of the C~[~' (t[ Cg[klrabia Heights -T~;~ [ll;r¢lllent Financin~ Plan for Housin~ Redevelopment Tax Increment Financing District No. t 1-9 development with city plans and ordinances. The City or EDA may also use the Agreements to address other issues related to the development. Pursuant to M.S., Section 469.176, Subd. 5, no more than 25 pement, by acreage, of the property to b.e acquired in District No. I as set forth in the Plan shall at any time be owned by the City or EDA as a result of acquisition with the proceeds of bonds issued pursuant to M.S., Section 469.178, without the City or EDA having, prior to acquisition it, excess of 25 percent of the acreage, concluded an agreement for the development or redevelopment of the property acquired and which provides recourse for the City or EDA should the development or redevelopment not be completed. Subsection 1-21. Assessment Agreements Pursuant to M.S., Section 469.177, Subd. 8, the City or EDA may enter into an agreement in recordable form with the developer of property within District No. 1 which establishes a minimum market value of the land and completed improvements for the duration of District No. 1. The assessment agreement shall be presented to the assessor who shall review the plans and specifications for the improvements constructed, review the market value previously assigned to the land upon which the improvements are to be constructed and, so long as the minimum market value contained in the assessment agreement appear, in the judgment of the assessor, to be a reasonable estimate, the assessor may certify the minimum market value agreement. Subsection 1-22. Administration of Housing Redevelopment Tax Increment Financing District No. Administration of District No. 1 will be handled by the Executive Direc[or of the EDA of the City of Columbia Heigh..ts. Subsection 1-23. Financial Reporting Requirements A. Filing with State Auditor, County Auditor, County Board and School Board: Pursuant to M.S., Section 469.175, Subd. 5, the City or EDA must file an annual disclosure report for all tax increment financing districts, including District No. 1. The report shall be filed with the County Board, County Auditor, School Board, and the State Auditor on or before July 1. of each year. The report to be filed by the City or EDA shall include the following information: 5. 6. 7. 8. the amount and source of revenue in the tax increment account; the amount and purpose of expenditures from the account; the amount of any pledge of revenues, including principal and interest, on any outstanding bond indebtedness; the original net tax capacity of District No. 1; the captured net tax capacity retained by the City or EDA; the captured net tax capacity shared with other taxing districts; the tax increment received; and any additional information necessary to demonstrate compliance with the tax increment financing plan. B. Newspaper Statement: M.S., Section 469.175, Subd. 5 also provides that an annual statement shall be published in a newspaper of general circulation in the City showing: the tax increment received and expended in that year, the original net tax capacity, City of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. I 1-I0 4. 5. 6. 7. '8. captured net tax capacity, amount of outstanding bonded indebtedness, the amount of District No. l's increment paid to other governmental bodies, the amount paid for administrative costs, the sum of increments paid, directly or indirectly, for activities and improvements located outside of District No. 1, and any additional information the City or EDA deems necessary. C. State Auditor filing for District No. 1: Pursuant to M.S., Section 469. t 75, Sub& 6, the City or EDA must annually submit to the State Auditor, on or before July 1, a financial report which shall: provide for full disclosure of the sources and uses of the public funds in District No. 1; permit comparison and reconciliation with the City and EDA's accounts and financial reports; permit auditing of the funds expended on behalf of District No. I or that is funded in part or whole through the use of a development account funded with tax increments from other tax increment districts or with public money; and be consistent with generally accepted accounting principles. The financial report must also include the following: the original net tax capacity of District No. 1; the captured net tax capacity of District No. 1, including the amount of any captured net tax capacity shared with other taxing distr/cts; the amount budgeted under the Plan, and the actual amount expended for, at least, the following categories (for the reporting period and for the duration of District No. 1 ): a. acquisition of land and buildings through condemnation or purchase; b. site improvements or preparation costs; c. installation of public utilities, parking facilities, streets, roads, sidewalks, or other similar public improvements; d. administrative costs, including the allocated cost of the city; e. public park facilities, facilities for social, recreational, or conference purposes, or other similar public improvements; and the total costs of the property to the City or EDA and the price paid the developers (for properties sold to developers); the amount of increments rebated or paid to developers or property owners for privately financed improvements or other qualifying costs, other than those reported under clause (3), that were issued on behalf of private entities for facilities located in District No. 1. D. State Auditor filing for all Tax Increment Financing Districts: Pursuant to M.S., Section 469.175, &tbd. 6a, the City or EDA must also annually report to the State Auditor before or on July t of each year the following amounts for the entire City: the total principal amount of nondefeased bonds that are outstanding at the end of the previous calendar year; and the total annual amount of principal and interest payments that are due for the current calendar year on: (i) general obligation tax increment financing bonds and (ii) other tax increment financing bonds; and Cit~, of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. I 1-11 for each tax increment financing district within the City: o the type of tax increment financing district; the date on which the district is required to be decertified; the amount of any payments and the value of in-kind benefits, such as physical improvements and the used of building space, that are financed with revenues derived from increments and are provided to another governmental unit (other than the municipality) during the preceding calendar year; the tax increment revenues for taxes payable in the current calendar year; whether the tax increment financing plan or other governing document permits increment revenues to be expended outside of each district; any additional information that the State Auditor may require. Copies of this report must also be provided to the county and school district boards. Subsection 1-24. Municipal Approval and Public Purpose The reasons and facts supporting the finds for the adoption of the Tax Increment Financing Plan for District No. 1 as required pursuant to M.S., Section 469.175, Subd. 3 are as follows: Finding that the District No. I is a redevelopment district as defined in M.S., Section 469.174, Sttbd. lO(a)(1). District No. 1 is a redevelopment district consisting of 56 parcels, and qualifies by having more than 70% of the area of those parcels occupied and more than 50% of the buildings on those parcels structurally substandard (Subd.(a)(l). (See Appendix E.) Finding that the proposed development, in the opinio~ of the CiO, Council, wotdd not reasonably be expected to occur solely through private investme~zt within the reasonably foreseeable fitntre and that the increased market vahte of the site that could reasonably be expected to occur without the use of tax increment financbTg wouM be less than the increase in the market value estimated to result from the proposed development after subtract#~g the present value of the projected tax #!crements for the maximum duration of District No. 1 permitted by the Plan. Due to the high cost of development or redevelopment on the parcels and the cost of financing the proposed improvements, this project is feasible only through assistance, in part, from tax increment financing. A comparative analysis of estimated market values both with and wi!hout establishment of Housing Redevelopment Tax Increment Financing District No. 1 and the use of tax increments'has been performed as described above. If all development which is proposed to assisted with tax increment were to occur in District No. 1, the total increased market value would be up to $6,722,000. It is the Council's finding that no development with a market value of greater than $5,566,310 would occur without tax increment assistance in this district within 25 years. This finding is based upon evidence from general past experience with the high cost of acquisition, site improvements and public improvements in the general area of District No. 1 (see Cashflow in Appendix C). o Finding that the Tax Increment Financing Plan for District No. 1 conforms to the general plan for the development or redevelopment of the municipali~, as a whole. City of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. I l-I 2 The Plan was reviewed by the Planning Commission on __ The Planning Commission found that the Plan conforms to the general development plan of the City. Finding that the Tax Increment Financing Plan for District No. 1 will afford maximam opportunity, consistent with the sound needs of the Ci~.' as a whole, for the development or redevelopment of Central Busb~ess District Redevelopment Project by private enterprise. The project to be assisted by Housing Redevelopment Tax Increment Financing District No. 1 will result in increased employment in the City and the State of Minnesota, the renovation of substandard properties, increased tax base of the State and add a high quality development to the City. Additional findings are set forth in the Authorizing Resolution of the City. Subsection 1-25. Fiscal Disparities Election Pursuant to M.S., Section 469.177, Subd. 3, the City or EDA may elect one of two methods to calculate fiscal disparities. If the calculations pursuant to M.S., Section 469.177, Sub& 3, clause a, (outside District No. 1 ) are followed, the following method of computation shall apply: The original net tax capaciO, and the current net tax capacity shall be determined before the application of the fiscat dispartS., provisions of Chapter 276A or 473F. Where the original net tax' capaci~., is equal to or greater than the current net tax capacity, there is no captured net tax capacir3' and no tax increment determination. Where the original net tax capacir3' is less than the current net tax capacir3.,, the difference between the original net tax capacio, and the current net tax capaciO' is the captured net tax capacity. This amount less any portion thereof which the authoriO' has designated, in its tax increment financb,g plan, to share with the local taxing districts is the retained captured net tax' capaci~.' of the authorio,. (2) The counr~' auditor shall exclude the retained captured net tax capaci? of the authorio' from the net tax capacit)' of the local taxh~g districts in determining local taxing district tax' rates. The local tax rates so determined are to be extended against the retained captured net tax capacity of the authority as well as the net tax capacit3., of the local taxing.districts. The tax generated by the extension of the lesser of(A) the local taxing district tax rates or (B) the original local tax rate to the retained captured net tax capacity of the authority is the tax increment of the aztthority. If the calculations pursuant to M.S., Section 469. ] 77, Sub& 3, clause b, (within District No. 1) are followed, the following method of computation shall apply: (~) The original net tax capacity shall be determined before the application of the fiscal disparity provisions of Chapter 276A or 473F. The current net tax capacity shall exclude any fiscal dispartS., commercial-industrial net tax capacity increase bem,een the original year and the current year multiplied by the fiscal disparity ratio determined pursuant to M.S., Section 276A.06, subdivision 7 or M.S., Section 473F. 08, subdivision 6. Where the original net tax capaci~., is equal to or greater than the current net tax capacity, there is no captured tax capacity and no tax increment determination. Where the original tax capacity is less than the current tax capacity, the difference between the original net tax capaci~, and the current net tax capacity is the captured net tax capacity. This amount less any portion thereof which the authority has designated, in its tax increment financing platE, to share with the local taxing districts is the retained captured net tax capaci~., of the authority. City of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax fncrement Financing District No. I 1-13 (2) The county auditor shall exclude the retained captured net tax capacity of the authority from the net tax capacity of the local taxing districts in deternzining local taxing district ta.~ rates. The local tax rates so determined are to be extended against the retained captured net tax capacity of the authority as well as the net tax capacity of the local taxing districts. The tax generated by the extension of the less of (A) the local taxing district tax rates or (B) the original local tax rate to the retained captured net tax capacity of the authoriry is the tax increment of the authority. The City or EDA shall submit to the County Auditor at the time of the request for certification which method of computation of fiscal disparities the City or EDA elected. As the project to be assisted is not anticipated to include commercial / industrial development, the City of Columbia Heights will not incur any fiscal disparities because of this Tax Increment Financing District. According to M.S., Section 469.177, Subd. 3: (c) The method of comptttation of tax increment applied to a district pursuant to paragraph (a) or (b) shall remain the same for the duration of the district, except that the governing body may elect to change its election from the method of computation in paragraph (a) to the method in paragraph (b). Subsection 1-26. Other Limitations on the Use of Tax Increment o General Limitations. All revenue derived from tax increment shall be used in accordance with the Plan. The revenues shall be used to finance, or otherwise pay public redevelopment costs of the Central Business District Redevelopment Project pursuant to the M.S., Sections 469.00] to 469.047; These revenues shall not be used to circumvent existing levy limit law. No revenues derived from tax increment shall be used for the acquisition, construction, renovation, operation or maintenance of a building to be used primarily and regularly for conducting the business of a municipality, county, school district, or any other local unit of government or the state or federal government. This provision shall not prohibit the use of revenues derived from tax increments for the construction or renovation of a parking structure, a commons area used as a public park or a facility used for social, recreational or conference purposes and not primarily for conducting the business of the municipality. Pooling Limitations. At least 75 percent of tax increments from District No. 1 must be expended on activities in District No. 1 or to pay bonds, to the extent that the proceeds of the bonds were used to finance activities within said district or to pay, or secure payment of, debt service on credit enhanced bonds. Not more than 25 percent of said tax increments may be expended, through a development fund or otherwise, on activities outside of District No. 1 except to pay, or secure payment of, debt service on credit enhanced bonds. For purposes of applying this restriction, all administrative expenses must be treated as if they were solely for activities outside of District No. 1. Five Year Limitation on Commitment of Tax Increments. Tax increments derived from District No. 1 shall be deemed to have satisfied the 75 percent test set forth in paragraph (2) above only if the five year rule set forth in M.S., Section 469.1763, Subd. 3, has been satisfied; and beginning with the sixth year following certification of District No. 1, 75 percent of said tax increments that remain after expenditures permitted under said five year rule must be used only to pay previously commitment expenditures or credit enhanced bonds as more fully set forth in M.S., Section 469.1763, Subd. 5. City of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. I 1-14 Redevelopment District. At least 90 percent of the revenues derived from tax increment from a redevelopment district must be used to finance the cost of correcting conditions that allow designation of redevelopment and renewal and renovation districts under M.S., Section 469.174. These costs include acquiring properties containing structurally substandard buildings or improvements, acquiring adjacent parcels necessary to provide a site of sufficient size to permit development, demolition of structures, cleating of the land, and installation of utilities, roads, sidewalks, and parking facilities for the site. The allocated administrative expenses of the City or EDA may be included in the qualifying cOStS. Subsection 1-27. State Tax Increment Financing Aid Pursuant to M.S., Sectio~, 273.1399, for tax increment financing districts for which certification was requested after April 30, 1990, a municipality incurs a reduction in state tax increment financing aid (RISTIFA) applied to the municipality's Local Government Aids (LGA) first and, Homestead and Agricultural Aid (HACA) second, in an amount equal to a formula based upon the equalized qualifying captured tax capacity (QCTC) of the tax increment financing district. Pursuant to M.S., Section 273.1399, Subd. 6, the City or EDA may choose an option to the LGA-HACA penalty. District No. 1 is exempt from the LGA-HACA reduction if the City or EDA elects to make a qualifying local contribution at the time of approving the tax increment financing plan. To qualify for the exemption in each year, the City or EDA must make a qualifying local contribution to the project of a certain percentage. The local contribution for a redevelopment district is 5 percent. The maximum local contribution for all districts in the City in any year is limited to two percent of the City's net tax capacity, after which point the City or EDA must make an additional contribution equal to the lesser of (a) 0.25 percent of the City'.s net tax capacity or (b) 3 percent of tax increment revenues for that year. The amount of the local contribution must be made out of unrestricted money of the City or EDA, such as the general fund, a property tax levy, or a federal or state grand-in-aid which may be spent for general government purposes. The local contribution may not be made, directly or indirectly, with tax increments or developer payments. The local contribution must be used to pay project costs and cannot be used for general government purposes. The EDA elects to make the annual local contribution to the project to exempt itself from the LGA- HACA penalty. The City Or EDA will pay for costs of the project described in this Plan, in an amount equal to 5 percent of annual tax increment for District No. 1, subject to the limitations described above, in any year in which such amount exceeds 2 percent of the City's net tax capacity. Such contribution may be in form of either lump sum or annual payments (in addition to tax increment payments) towards costs identified in this Plan or other costs related to that development or redevelopment. The contribution may also be made in the form of public improvements financed by the City or EDA or other unit of government with unrestricted funds. Subsection 1-28. County Road Costs Pursuant to M.S., Section 469.175, Sub& la, the county board may require the City or EDA to pay for all or part of the cost of county road improvements if, the proposed development to be assisted by tax increment will, in the judgement of the county, substantially increase the use of county roads requiring construction of road improvements or other road costs and if the road improvements are not scheduled within the next five years under a capital improvement plan or other county plan. In the opinion of the City and EDA and consultants, the proposed development outlined in this Plan will have little or no impact upon county roads. If the county elects to use increments to improve county roads, it must City of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. 1 1-15 notify the City or EDA within thirty days of receipt of this Plan. Subsection 1-29. Summary The City of Columbia Heights is establishing Housing Redevelopment Tax Increment Financing District No. I to preserve and enhance the tax base, redevelop substandard areas, and provide employment opportunities in the City. The Tax Increment Financing Plan for Housing Redevelopment ~Fax Increment Financing District No. 1 was prepared by Ehlers and Associates, Inc., 2950 Norwest Center, 90 South Seventh Street, Minneapolis, Minnesota 55402-4100, telephone (612) 339-8291. City of Columbia Heights - Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. I t-16 APPENDIX A BOUNDARY MAPS OF CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT AND HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 APPENDIX A- I APPENDIX B LEGAL DESCRIPTION OF PROPERTY TO BE INCLUDED IN HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 Parcel Numbers are found on attached list tkPPENDIX' B-l APPENDIX C ESTIMATED CASH FLOW FOR HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 APPENDIX C-1 CITY OF COLUMBIA HEIGHTS, MINNESOTA HOUSING TAX INCREMENT FINANCING DISTRICT #1 T.I.F. CASH FLOW ASSUMPTIONS - LOCAL MATCH Pay-As-You-Go interest Rate: 9.000% Tax Extension Rate: 1.47752 Pay 1996 Inflation Rate: 0.0000% BASE VALUE INFORMATION Tax MV Per Unit Cf Units Market Value Capacity Various 25,000 56 1,400,000 14,000 Total 14,000 PROJECT VALUE INFORMATION Type of Tax Increment District: Number of Units: Class Rates: Apt. >4 units Market Single Family <$72k Single Family >$72k 3.4000% 1.0000% 2.0000% Housing 56 Estimated Market Value On all Projects: 'assumes each new house worth at Least $72,000 Estimated Total Market Value per Unit Estimated Additonal Market Value Per Unit: Estimated Tax Capacity: Estimated Taxes: Estimated Taxes Per Unit: 6,736,000 Pay 99 145,000 120,000 94,400 Pay 99 139,478 2,491 BUT / FOR ANALYSIS Current Market Value - Est. New Market Value - Est. Difference Present Value of Tax increment Difference Va ue L key to Occur W thout TJF s Less Than: 14,000 6,736,000 6,722,000 1,155,690 5,566,310 5,566,310 IMPACT ANALYSIS TAX CAPACITIES &noka County 147,999,763 94,400 I.S,D. No. 13 12,947,050 94,400 0.729% 3ity of Columbia Heights 7,960,658 94,400 1.186% Anoka County 0.280000 94,400 26,432 ,.s,D. No. 13 0.847480 94, oo City of Columbia Heights 0.290180 94,400 Other 0.059860 94,400 5,651 1.477520 139,~ J Ehiers and Associates, Inc. 05/01/97 Page * ¥, CITY OF COLUMBIA HEIGHTS, MINNESOTA HOUSING TAX INCREMENT FINANCING DISTRICT #1 TAX INCREMENT CASH FLOW Base Project Captured Semi-Annual A(~r~ir~.-'-,~;~n~-~n~'u~; Local Match Years PERIOD BEGINNING Tax Tax Tax Gross Tax at Net Tax at Of PERIOD ENDING Yrs. Mth. Yr. Capacity Capacity Capacity Increment 10.10% Increment 0.00% Increment Yrs. Mth. Yr. 0.0 08-01 1996 0 0.0 0.5 02-01 1997 0.0 02-01 1997 0 0.0 0.5 08-01 1997 0.0 08-01 1997 14,000 14,000 0 0 0 0 0 0.0 0.5 02-01 1998 0.5 02-01 1998 14,000 14,000 0 0 0 0 0 0.0 1.0 08-01 1998 1.0 08-01 1998 14,000 14,000 0 0 0 0 0 0.0 1.5 02-01 1999 1.5 02-01 1999 14,000 14,000 0 0 0 0 0 0.0 2.0 08-01 1999 2.0 08-01 1999 14,000 108,400 94,400 69,739 (7,044) 62,695 0 0.5 2.5 02-01 2000 2.5 02-01 2000 14,000 108,400 94,400 69,739 (7,044) 62,695 0 1.0 3.0 08-01 2000 3.0 08-01 2000 14,000 108,400 94,400 69,739 (7,044) 62,695 0 1.5 3.5 02-01 2001 3.5 02-01 2001 14,000 108,400 94,400 69,739 (7,044) 62,695 0 2.0 4.0 08-01 2001 4.0 08-01 2001 14,000 108,400 94,400 69,739 (7,044) 62,695 0 2.5 4.5 02-01 2002 4.5 02-01 2002 14,000 108,400 94,400 69,739 (7,044) 62,695 0 3.0 5.0 08-01 2002 5.0 08-01 2002 14,000 108,400 94,400 69,739 (7,044) 62,695 0 3.5 5.5 02-01 2003 5.5 02-01 2003 14,000 108,400 94,400 69,739 (7,044) 62,695 0 4.0 6.0 08-01 2003 6.0 08-01 2003 14,000 108,400 94,400 69,739 (7,044) 62,695 0 4.5 6.5 02-01 2004 6.5 02-01 2004 14,000 108,400 94,400 69,739 (7,044) 62,695 0 5.0 7.0 08-01 2004 7.0 08-01 2004 14,000 108,400 94,400 69,739 (7,044) 62,695 0 5.5 7.5 02-01 2005 7.5 02-01 2005 14,000 108,400 94,400 69,739 (7,044) 62,695 0 6.0 8.0 08-01 2005 8.0 08-01 2005 14,000 108,400 94,400 69,739 (7,044) 62,695 0 6.5 8.5 02-01 2006 8.5 02-01 2006 14,000 108,400 94,400 69,739 (7,044) 62,695 0 7.0 9.0 08-01 2006 9.0 08-01 2006 14,000 108,400 94,400 69,739 (7,044) 62,695 0 7.5 9.5 02-01 2007 9.5 02-01 2007 14,000 108,400 94,400 69,739 (7,044) 62,695 0 8.0 10.0 08-01 2007 10.0 08-01 2007 14,000 108,400 94,400 69,739 (7,044) 62,695 0 8.5 10.5 02-01 2008 10.5 02-01 2008 14,000 108,400 94,400 69,739 (7,044) 62,695 0 9.0 11.0 08-01 2008 11.0 08-01 2008 14,000 108,400 94,400 69,739 (7,044) 62,695 0 9.5 11.5 02-01 2009 11.5 02-01 2009 14,000 108,400 94,400 69,739 (7,044) 62,695 0 10.0 12.0 08-01 2009 12.0 08-01 2009 14,000 108,400 94,400 69,739 (7,044) 62,695 0 10.5 12.5 02-01 2010 12.5 02-01 2010 14,000 108,400 94,400 69,739 (7,044) 62,695 0 11.0 13.0 08-01 2010 13.0 08-01 2010 14,000 108,400 94,400 69,739 (7,044) 62,695 0 11.5 13.5 02-01 2011 13.5 02-01 2011 14,000 108,400 94,400 69,739 (7,044) 62,695 0 12.0 14.0 08-01 2011 14.0 08-01 2011 14,000 108,400 94,400 69,739 (7,044) 62,695 0 12.5 14.5 02-01 2012 14.5 02-01 2012 14,000 108,400 94,400 69,739 (7,044) 62,695 0 13.0 15.0 08-01 2012 15.0 08-01 2012 14,000 108,400 94,400 69,739 (7,044) 62,695 0 13.5 15.5 02-01 2013 15.5 02-01 2013 14,000 108,400 94,400 69,739 (7,044) 62,695 0 14.0 16.0 08-01 2013 16.0 08-01 2013 14,000 108,400 94,400 69,739 (7,044) 62,695 0 14.5 16.5 02-01 2014 16.5 02-01 2014 14,000 108,400 94,400 69,739 (7,044) 62,695 0 15.0 17.0 08-01 2014 17.0 08-01 2014 14,000 108,400 94,400 69,739 (7,044) 62,695 0 15.5 17.5 02-01 2015 17.5 02-01 2015 14,000 108,400 94,400 69,739 (7,044) 62,695 0 16.0 18.0 08-01 2015 18.0 08-01 2015 14,000 108,400 94,400 69,739 (7,044) 62,695 0 16.5 18.5 02-01 2016 18.5 02-01 2016 14,000 108,400 94,400 69,739 (7,044) 62,695 0 17.0 19.0 08-01 2016 19.0 08-01 2016 14,000 108,400 94,400 69,739 (7,044) 62,695 0 17.5 19.5 02-01 2017 19.5 02-01 2017 14,000 108,400 94,400 69,739 (7,044) 62,695 0 18.0 20.0 08-01 2017 20.0 08-01 2017 14,000 108,400 94,400 69,739 (7,044) 62,695 0 18.5 20.5 02-01 2018 20.5 02-01 2018 14,000 108,400 94,400 69,739 (7,044) 62,695 0 19.0 21.0 08-01 2018 21.0 08-01 2018 14,000 108,400 94,400 69,739 (7,044) 62,695 0 19.5 21.5 02-01 2019 21.5 02-01 2019 14,000 108,400 94,400 69,739 (7,044) 62,695 0 20.0 22.0 08-01 2019 22.0 08-01 2019 14,000 108,400 94,400 69,739 (7,044) 62,695 0 20.5 22.5 02-01 2020 22.5 02-01 2020 14,000 108,400 94,400 69,739 (7,044) 62,695 0 21.0 23.0 08-01 2020 23.0 08-01 2020 14,000 108,400 94,400 69,739 (7,044) 62,695 0 21.5 23.5 02-01 2021 23.5 02-01 2021 14,000 108,400 94,400 69,739 (7,044) 62,695 0 22.0 24.0 08-01 2021 24.0 08-01 2021 14,000 108.400 94,400 69,739 (7,044) 62,695 0 22.5 24.5 02-01 2022 24.5 02-01 2022 14,000 108,400 94,400 69,739 (7,044) 62,695 0 23.0 25.0 08-01 2022 25.0 08-01 2022 14,000 108,400 94,400 69,739 (7,044) 62,695 0 23.5 25.5 02-01 2023 25.5 02-01 2023 14,000 108,400 94,400 69,739 (7,044) 62,695 0 24.0 26.0 08-01 2023 26.0 08-01 2023 14,000 108,400 94,400 69,739 (7,044) 62,695 0 24.5 26.5 02-01 2024 26.5 02-01 2024 14,000 108,400 94,400 69,739 (7,044) 62,695 0 25.0 27.0 08-01 2024 Totals 3,486,947 (352,182) 3,134,766 0 Present Values 1,155,690 (116,725) 1,038,965 0 Ehlers and Associates, Inc. 05/01/97 Page 2 APPENDIX D REDEVELOPMENT QUAL~ICATIONS FOR HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 APPENDIX D-I CITY COUNCIL LETTER Meeting of: May 27, 1997 AGENDA SECTION: ITEMS FOR CONSIDEP-ATION ORIGINATING DEPARTMENT: CITY MANAGER' S NO: 7 City Manager APPROVAL ITEM: Res. No. 97-3~ Establishing Youth BY: J. Student BY: Initiative Commission DATE May 21, 1997 DATE: 7-A-1 There have been numerous organizational meetings to discuss the establishment of a Youth Initiative Commission. Attending these meetings have been Council representatives, School Board representatives, School faculty and staff and members of the student body. At the May !2th Council Meeting two youth who have been attending these organizational meetings made a presentation regarding the focus of the Commission and some of the areas which may be of interest to members of the Commission. Attached to the establishing resolution are selection criteria and an application for appointment to the Commission. Both of these documents have been given considerable time and thought by those who have been attending the organizational meetings. Also included in the body of the resolution are the by-laws and the procedures. There has been very positive response from all those who have attended the aforementioned meetings. There appears to be considerable interest within the student body as well school staff. MOTION: Move to waive the reading of the resolution there being ample copies available for the, public. MOTION: Move to adopt Resolution No. 97-3~ being a resolution establishing the Youth Initiative Commission and approving its by-laws and procedures. COUNCIL ACTION: RESOLUTION NO. 97-38 BEING A RESOLUTION ESTABLISHING THE CITY OF COLUMBIA HEIGHTS' YOUTH INITIATIVE COMMISSION AND APPROVING ITS BY-LAWS AND PROCEDURES BE IT RESOLVED BY THE YOUTH INITIATIVE COMMISSION OF THE CITY OF COLUMBIA HEIGHTS, that the following rules of procedure are adopted: ARTICLE I. NAME WHEREAS: The Youth Initiative Commission is established and so named in accord with City Code. ARTICLE II. PURPOSES AND OBJECTIVES WHEREAS: The goals of the Youth Commission are as follows: * To advocate for youth and their environment as a community priority; * To promote the development of youth socially, emotionally, spiritually, educationally and physically; * To identify and prioritize unmet needs of area youth; * To recommend strategies and solutions to meet identified needs of youth; * To encourage community and school involvement through dissemination of information; * To evaluate commission activities on an ongoing basis. * To promote the seven identified core values of Values First. ARTICLE III. MEMBERSHIP AND VOTING Section 1. WHEREAS: The Youth Initiative Commission shall consist of sixteen (16) representatives. Fourteen (14) are chosen from students attending schools licensed by the State of Minnesota and home schools located within the City of Columbia Heights Section 2. WHEREAS: The .fourteen (14) students selected from Columbia Heights Schools are as follows: Three from grade 12 Three from grade !! Two from grade !0 Two from grade 9 Two from grade 8 Two from grade 7 Two youths at large are selected from within the corporate limits of Columbia Heights and/or Hilltop but do not attend Columbia Heights schools. These two people will be in addition to the fourteen and the intent is to meant to not supplement the existing numbers. WHEREAS: The Commission itself will have input in the selection process. WHEREAS: No youth shall serve as a youth member on the Commission beyond August 3tst in the year in which the youth graduates from high school or in which they reach 19 years of age if they are not enrolled in high school. WHEREAS: Youths are limited to one single consecutive two year term. The youth may reappiy after one year's absence from the Commission as voting member. WHEREAS: Each member of the Commission shall be entitled to vote at all regular and special meetings of the Commission. WHEREAS: Youths with expired terms can act as advisors but not have voting privileges. Section 3. WHEREAS: Anytime a member does not record his/her vote, an abstention must be entered as such in the minutes with a reason recorded. ARTICLE IV. MEETINGS OF THE COMMISSION Section 1. WHEREAS: Regular meetings of the Commission shall be held each month. Specific times and locations to be determined at the first meeting along with the selection of officers. Section 2. WHEREAS: A majority of the members of the Commission shall constitute a quorum in order to accomplish Commission business. Section 3. WHEREAS: At least three days' notice reminder of each monthly and special meeting shall be given to each member of the Commission either personally or by mail addressed to such member at the address appearing from the records of the Commission. WHEREAS: Such notice shall state the date, time, place and purpose of the meeting. Section 4. WHEREAS: Any Commission member missing three meetings without satisfactory explanation to the Commission may forfeit his/her membership. The Commission, by resolution, may recommend to the City Council and School District ~i3 that such a member be replaced by a person to serve the remainder of that member's term. Section 5. WHEREAS: A Commission member who attends a meeting of the City Council and/or School Board as a representative of the Commission should follow these guidelines: 1) Copies of any report should be made available to each member of the Council and/or School Board. Such a report may be delivered orally. 2) The representative should answer questions about the Commission's policies if these are addressed to him/her by the Council and/or School Board. 3) The representative should support the Commission's majority report and should not present his/her own point of view nor that of the minority unless specifically asked. 4) The representative may ask the Council and/or School Board to meet jointly with the Commission before making a determination which reverses or is contrary to the recommendation of the Commission. 5) Meetings for the summer months, June-July-August, can be suspended by a majority vote of the Commission. ARTICLE V. OFFICERS The officers of the Youth Initiative Commission Chairperson, Vice Chairperson and Secretary. shall be 1) The Chairperson shall preside at all meetings. The duties of this office shall also include; initiating meetings, calling meetings to order; doing public presentations or delegating another member to do so; encouraging participation from all committee members; following up on problems of member non-attendance; arranging for speakers at committee meetings; setting up agenda. 2) The Vice Chairperson shall perform all the duties of the Chairperson in his/her absence. The duties of this office shall also include; assisting Chairperson with any agreed upon task; perform duties of administrative recorder in his or her absence; securing another member to perform these duties; setting up agenda. 3) A Secretary shall be elected to serve in the absence of the Chairperson to open any meeting. The duties of this office shall also include; recording member attendance at meetings; informing chairperson of members that are reaching absence limit; taking minutes at meetings; setting up agenda; official correspondence; seeing that staff person receives minutes/ agenda by deadline; meeting with staff person at recorder's convenience for editing. 4) The Secretary shall be responsible for keeping records of the Commission and performing such other services for the Commission as are customary to this role. Section C. ELECTION OF OFFICERS The members shall elect all officers for the Youth Commission for terms of one year and each shall hold office until they shall resign or shall be removed or disqualified or until their successors are elected. Elections shall be held in September of each year. Section D. VACANCIES OF OFFICERS In case any office of the Youth Commission becomes vacant by resignation, retirement, removal, disqualification, illness, death or any other cause, a majority vote of the membership, shall elect an officer to fill the unexpired term. The officer elected shall hold office and serve until the next election of officers. ARTICLE VI SUBCOMMITTEES Section 1. The Chairperson shall appoint subcommittees as needed. Section 2. The Chairperson may appoint a chairperson for each subcommittee or may serve in this capacity him/herself. Section 3. The Chairperson is an ex-officio member of all subcommittees. ARTICLE VII AMENDMENTS TO BYLAWS These bylaws may be amended by the City Council by a recommendation of the majority of the- Commission at any regular meeting providing notices of such amendment request is given at the preceding regular meeting. ARTICLE VIII RULES Except where otherwise provided by these rules, the proceedings of the Commission shall be governed by Roberts Rules of Order, Revised. NOW, THEREFORE BE IT RESOLVED that the Columbia Heights City Council hereby establishes a Youth Initiative Commission and approves its bylaws and procedures. Passed this 27th day of May, 1997. Offered by: Seconded by: Roll call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary SELECTION CRITERIA 1 2 3 4 5 Able to attend meetings as scheduled by the Commission. Consistent academic effort and/or concerned active youth. Able to represent youth views and perspectives. Exemplifies good citizenship and values. Willing to give of themselves through volunteerism and community service within the school community or the City at large. A youth whose actions demonstrate leadership, commitment and involvement. BOARD/COMMISSION APPLICATION NAME: i. DATE: What particular skills, expertise, or interest do you possess that you feel would be beneficial to you in your role as a commission member ? What are your impressions of Columbia Heights - What do you feel is a positive aspect of our communty and schools? _ What do you feel is a negative aspect of our community? Describe your involvement and participation in Columbia Heights and/or Hilltop community groups, civic groups, civic organizations and schools, if any. Describe your familiarity with the goals board/commission to which you are applying. of the 5. Why are you interested in serving? 6. What are your hobbies and interests ? o What are the three key reasons why we should appoint you to the board/commission? o The Commission will be responsible for working on everything from school issues and Police Department concerns to recreational activities as examples. What concerns or types of projects would you like to address? Attendance at meetings will be very important. Will this be a problem? 5-97/js CITY COUNCIL LETTER MEETING OF · MAY 27, 1997 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CiTY MANAGER ORDINANCES & RESOLUTIONS CITY MANAGER'S APPROVAL NO: q 1345 TO CONVEY CERTAIN REAL ESTATE · DATE: MAY 13, 1997 NO: q ' ~" ~ The City Council held a first reading of Ordinance No. 1345 on Monday, May 12, 1997. This ordinance deals with the authorization to convey certain real estate located on a portion of the property at 2229 40th Avenue N.E. using a corrected legal description. As was noted in the Council letter for the first reading, Equity Title Services has had all documents regarding the this property rejected by the Torrens Department at Anoka County. As a result of this, the City has been asked to submit a new Ordinance giving authority for the sale of said property using the corrected legal description and the correct current owners. A certified copy of the new ordinance and Quit Claim Deed are to be sent to Steven H. Bruns at Peterson, as soon as possible, so that ail the documents can be recorded regarding the sale of this lot. RECOMMENDED MOTION: Move to waive the second reading of Ordinance No. 1345, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1345, an Ordinance authorizing the sale of certain real estate located at 2229 40th Avenue N. E. COUNCIL ACTION: Jg\legal~ctord ORDINANCE NO. 1345 BEING AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN REAL ESTATE BY THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: Section 1: Authorization of Sale of Real Estate. The City of Columbia Heights shall sell and convey unto Olubunmi Odumade and Olubukunota Odumade the real property described as follows, to wit: That part of Lot 4, Block 1, Apache Heights, Anoka County, Minnesota, formerly described as part of the North Seven Feet of 40th Avenue N.E. vacated lying between the Southerly extension of the Westerly line of Lot 20 and the Southerly extension of the Easterly line of Lot 21, Block 3, "Silver Lake Addition to Columbia Heights, Minn.", according to the plat thereof on file or of record in the office of the Register of Deeds in and for said Anoka County. Being registered land as evidenced by Certificate of Title No. 25953 AND That part of Lot 4, Block 1, Apache Heights, Anoka County, Minnesota, formerly described as the North Seven Feet of 40t~ Avenue N.E. vacated lying between the Southerly extensions of the Easterly and Westerly lines of Lot 19, Block 3, Silver Lake Addition to Columbia Heights, Minn. Being registered land as evidenced by Certificate of Title No. 25951. RESERVING unto the City of Columbia Heights those easements of Record. Together with all hereditaments and appurtenances belonging thereto. Section 2: The Mayor and City Manager are herewith authorized to execute the quit claim deed to effectuate the conveyance of said real estate for carrying out the term of this ordinance. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: May 12, 1997 Second Reading: May 27, 1997 Date of Passage: Hay 27, 1 997 Offered By: S t u rdeva n t Seconded By: Jones Roll Call: A] 1 ayes Jo-Anne Student, Council Secretary Joseph Sturdevant, Mayor jg\legal\ord4Oth4 CITY COUNCIL LETTER MEETING OF: MAY 27, 1997 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER ORDINANCES & RESOLUTIONS CITY MANAGER'S APPROVAL NO: '~ ITEM: SECOND READING OF ORDINANCE NO. BY: JANE GLEASON BY: 1346 TO CONVEY CERTAIN REAL ESTATE DATE: MAY 13, 1997 NO: '~"' /~ "~.,~ The City Council held a first reading of Ordinance No. 1346 on Monday, May 12, 1997. This ordinance deals with the authorization to convey certain real estate located on a portion of the property at 2301 40~h Avenue N.E. using a corrected legal description. As was noted in the Council letter for the first reading, Equity Title Services has had all documents regarding the this property rejected by the Torrens Department at Anoka County. As a result of this, the City has been asked to submit a new Ordinance giving authority for the sale of said property using the corrected legal description and the correct current owners. A certified copy of the new ordinance is to be sent to Steven H. Bruns at Peterson, as soon as possible, so that all the documents can be recorded regarding the sale of this lot. RECOMMENDED MOTION: Move to waive the second reading of Ordinance No. 1346, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1346, an Ordinance authorizing the sale of certain real estate located at 2301 40th Avenue N. E. COUNCIL ACTION: 2g\legal\clord ORDINANCE NO. 1346 BEING AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN REAL ESTATE BY THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: Section 1: Authorization of Sale of Real Estate. The City of Columbia Heights shall sell and convey unto James C. Morel and Esperanza C. Morel the real property described as follows, to wit: That part of Lot 5, Block 1, Apache Heights, Anoka County, Minnesota, formerly described as part of the North Seven Feet of 40th Avenue N.E. vacated lying between the Southerly extension of the Westerly line of Lot 20 and the Southerly extension of the Easterly line of Lot 21, Block 3, "Silver Lake Addition to Columbia Heights, Minn.", according to the plat thereof on file or of record in the office of the Register of Deeds in and for said Anoka County. Being registered land as evidenced by Certificate of Title No. 25953 RESERVING unto the City of Columbia Heights those easements of Record. Together with all hereditaments and appurtenances belonging thereto. Section 2: The Mayor and City Manager are herewith authorized to execute the quit claim deed to effectuate the conveyance of said real estate for carrying out the term of this ordinance. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: May 12,1997 Second Reading: Hay 27, 1~¢7 Date of Passage: Hay 27, 1997 Offered By: Sturdevant Seconded By: Jones Roll Calh Al] ayes Jo-Anne Student, Council Secretary Joseph Sturdevant, Mayor 3g\l egal\ord4Oth5 CITY COUNCIL LETTER Meeting of: 5/27/97 AGENDA SECTION: ORIGINATING DEPARTMENT:~ CITY MANAGER NO. q I TD~S FOR C0~4S I DERAT10N PUBLIC WORKS .,/,////~1//~ / //// ITEM: AWARD OF EMERGENCY VEHICLE BY: M. WINSON~ BY: NO. PRE-EMPTION AND TRAFFIC DATE: 5/19/97 DATE: CONTROL SIGNALS ~"~ On April 14, 1997, Council authorized staff to seek bids for new traffic signals on Stinson Blvd. at 39th Ave. and Phase I of the EVP installation. EVP will be installed at University with 49th, 44th, 40th and 37th and 37th with Central, Johnson and Stinson. Plans and specifications were requested by 3 contractors. Two sealed bids were received for the bid opening on May 16, 1997 at 1 t :00 A.M. The low bid was $154,700.00. This is below the Engineer's Estimate of $207,000.00. RECOMMENDED MOTION: Move to award the Emergency Vehicle Pre-emption and Traffic Control Signal Systems - Municipal Projects #9505 and #9124 to Ridgedale Electric of Long Lake, Minnesota, based upon their low, qualified, responsible bid in the amount of $154,700.00 with $38,700.00 appropriated fi.om Fund 402-59505 and $1 t6,000 fi.om Fund 401-59124. MAW:jb 97-282 COUNCIL ACTION: E 0 o o -E C~ C~ 0 C~ 0 0 0 0 LO 0 0 0 0 C~ CITY COUNCIL LETTER Meeting of: 5/27/97 AGENDA SECTION: ORIGiNATING DEPARTMENT: CITY MANAGER NO. q I TE~4S F0R C0btS I DERATI 0N PUBLIC WORKS .~ ~~'//~/2/4~f ITEM: CHANGE ORDER TO REPLACE WATERMAiN BY: M. WINSON BY: NO. ON MCLEOD STREET FROM ROYCE TO 44TH DATE: 5/19/97 DATE: ~/ AVE. The City Council approved staff to prepare a Change Order to replace the watermain on McLeod Street from Royce Street to 44th Avenue. The construction is proposed because the City experienced several breaks in this section of watermain within the last year. The unit prices submitted by the contractor not included with the contract are reasonable. Staff recommends approval of the change order. RECOMMENDED MOTION: Move to authorize Change Order 9417-1 for Watermain Replacement on McLeod Street, Royce Street to 44th Avenue to Midwest Asphalt Corporation in the amount of $69,491.50. MAW:jb 97-284 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS, MINNESOTA CONTRACT CHANGE ORDER CHANGE ORDER NUMBER: 9417-1 TYPE OF PROJECT: WATER MAIN REPLACEMENT LOCATION: McLEOD STREET, ROYCE STREET TO 44TH AVENUE CONTRACTOR: MIDWEST ASPHALT CORPORATION DATE: MAY 6, 1997 NECESSITY FOR CHANGE: THE WATER MAIN IS BEING REPLACED BECAUSE THE CITY EXPERIENCED SEVERAL BREAKS IN THIS SECTION OF WATER MAIN WITHIN THE LAST YEAR. DESCRIPTION OF CHANGE: THE FOLLOWING APPROXIMATE QUANTITIES SHALL BE ADDED TO REPLACE THE WATER MAIN. TEMPORARY SERVICE SHALL BE PROVIDED IN ACCORDANCE WITH SECTION B-9(B) IN DIVISION 2 OF THE SPECIAL PROVISIONS. NO. DESCRIPTION UNIT 1 MOBILIZATION LS. 2 REMOVE CONCRETE CURB & GUTTER L.F. 3 REMOVE WATER MAIN L.F. 4 REMOVE HYDRANT LEAD L.F. 5 REMOVE GATE VALVE AND BOX Ea. 6 REMOVE WATER SERVICE Ea. 7 REMOVE CURB STOP BOX Ea. 8 SALVAGE HYDRANT Ea. 9 TEMP. WATER SERVICE - McLEOD ST, ROYCE TO 44TH L.S. 10 6" D.I.P. WATERMAIN L.F. 11 6" HYDRANT LEAD L.F. 12 6" GATE VALVE AND BOX Ea. 13 6" HYDRANT GATE VALVE AND BOX Ea. 14 6" X 6" X 6" TEE Ea. 15 6" 90 BEND Ea. 16 6" 22 1/2 BEND Ea. 17 6" SLEEVE Ea. 18 INSTALL HYDRANT Ea. 19 1" CORPORATION Ea. 20 1" CURB STOP AND BOX Ea. 21 1" K TYPE COPPER PIPE LF. 22 PIPE BEDDING Ton 23 AGGREGATE BASE CLASS 5 Ton 24 CONCRETE CURB AND GUTTER L.F. 25 SOD WITH TOPSOIL S.Y. UNIT PRICE QUAN. TOTAL $1,750.00 I $1,750.00 $3.85 100 $385.00 $7.65 1,420 $10,863.00 $11.00 40 $440.00 $110.00 3 $330.00 $165.00 3 $495.00 $110.00 3 $330.00 $327.00 2 $654.00 $4,900.00 1 $4,900.00 $21.80 1,420 $30,956.00 $22.00 40 $880.00 $490.00 2 $980.00 $490.00 2 $980.00 $345.00 4 $1,380.00 $190.00 1 $190.00 $165.00 2 $330.00 $220.00 2 $440.00 $2,000.00 2 $4,000.00 $165.00 27 $4,455.00 $110.00 3 $330.00 $10.65 240 $2,556.00 $18.55 15 $278.25 $10.60 5 $53.00 $8.50 100 $850.00 $3.05 225 $686.25 WATERMA1N REPLACEMENT TOTAL THE SUM OF $ 69,491.50 IS HEREBY ADDED TO THE TOTAL CONTRACT PRICE. $69~491.50 THE TIME PROVIDED FOR COMPLETION IN THE CONTRACT IS INCREASED BY 30 CALENDAR DAYS. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL PROVISIONS OF THE CONTRACT WILL APPLY HERETO. ACCEPTED BY: DATE: RECOMMENDED BY: (CONTRACTOR) (CITY ENGINEER) DATE: APPROVED BY: DATE: (MAYOR) (CITY MANAGER) DATE: PUBLIC LIBRARY BOARD OF '~R'US;T~t?$ MINUTES May 6, 1997 The meeting was called to order by Chair, Barbara Miller. Those present were: Nancy Hoium, Barbara Miller, Don Jolly, Pat Sowada, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the April 1st meeting as mailed. The April 14~h bill list was reviewed. It was moved, seconded, and passed that the bills be paid. The May 6~ bill list was reviewed. It was moved, seconded, and passed that they also be paid. The accouhting was reviewed. Old Business: 2.) 4.) 5.) 6.) The property located across Jackson Street from the library is being readied for re-opening. The fee schedule changes proposed by Anoka County Library has been approved. The following items are the two that will be affecting Columbia Heights Public Library. · a.) The maximum fee for overdue juvenile materials has been lowered to $2.00. b.) The processing fee for lost materials has been raised to $7.50. These changes will go into effect on June 1, 1997. The parade plans are being finalized. The bookmarks that the Board requested for distribution during the parade have been ordered and received. The truck has been secured. Hats are being ordered for those who wish to wear them in the parade that will go along with the Reading Club theme this summer. Jeanine wili purchase an assortment of candy including tootsie rolls closer to the parade date. The goals and objectives summary memo from the City Manager was reviewed. The library is not specifically noted, but is included in physical improvement of business areas and youth-in-government efforts including Values First activities. A report on tax season was given. The volunteer who came in from the IRS to help distribute forms, Debra Patrin, was invaluable. She answered no tax questions but helped patrons locate forms that they required. The letter written to her supervisor was reviewed. The entire metro is included in the May 30~' disaster area filing extension. Update on the security system was presented. Becky met with the City Manager, Finance Director, and City Attorney to discuss information received from Anoka County Library, and the Anoka County Attorney's Office. Because Minitex was created through a Statute, the City Attorney will recognize it as a state contract, as a cooperative purchasing agreement. We will be able to order off that contract. Becky has been given the name of a consultant to contact for this project. Mr. Jerry Young, Director of Anoka County Library, donated some of his time to come out and talk about work flow areas drawing from his experiences. The project will probably not be undertaken until September. First requirement is to have a plan and re-wiring, re-constructing will then follow. 2 New Business: 1.) The draft of the 1998 proposed budget was~ reviewed. A 5 % increase in the levy is proposed for 1998. The line item portion of the budget was reviewed. The largest increase is in personnel, additional part-time help is being requested in two areas. These are listed under explanation of personnel. The Board discussed the need for this increase and were supportive. Question of resolving the roof problems was discussed. Mark Winson is in charge of co-ordinating the roof patching projects throughout the City. It is hopeful that the library roof can be patched and will not require replacement at this time. Mr. Jolly questioned whether there is money in the budget for travel to any professional conferences. Money under training and education would be sufficient for staff to attend a state conference. The Board discussed the advantages of attending a national conference. The last time the American Library Association Conference was attended was in 1990. The Board wants to include funds in the line item for staff to attend this conference in 1998. It was moved and seconded and passed to approve the first draft of the 1998 budget with the above change as presented. 2.) Resolution 97-1 recognizing graduating pages, Crystal Mietke, Nicole Sobcinski, and Sarah Weber was offered. A reading of the resolution was waived since all Board Members have seen a copy of the document. It was moyed, seconded, and passed to accept Resolution 97-1. The full-time staff presents these Resolutions to the pages at breakfast on the Board's behalf. The Board expressed an interest in attending the page breakfast to present the Resolution themselves. RSVP's need to be turned in to Becky by May 16. The breakfast is scheduled for 7:15 a.m. at Baker's Square on June 4. Pat Sowada will attend. Other Board Members wilt let Becky know. The thank you letter to the Friends of the Library for their donation of the Columbia Heights School 1928-1961 All Class Reunion was reviewed. Jhe copy of this book is in the Vertical File of the library. 4.) Crossover statistics were reviewed. There was discussion on how to market the library more. 5.) The proposed changes in LGA and HACA were presented. 6.) Items distributed at the "Resource Fair" were shared with the Board. These were collected by Marsha Tubbs in connection with the Values First program. 7.) County Annual Report for distribution to the public was shared with the Board. The Columbia Heights Public Library would like to have a one page document to distribute for the Open House to be held on June 24. 8.) Update on job shadowing was presented. The library was scheduled to have 2 sessions with a student who was to participate in this program. He was late for the first session and was not interested in an office job. After a discussion with his advisor he did not return for the second session. 9.) The printer on the Public Access terminals is up and running. 10.) Flood relief was discussed. The Friends wanted to donate the unsold used books from the book sale to libraries in the Red River Flood area. The County has distributed a list of items that are needed, they are looking for cash donations only to purchase new materials along with many other clean-up type of items. People were encouraged to participate on a personal basis in whatever capacity they would feel comfortable with. 11.) The library has received two book challenges. These were discussed with the Board. One book was from the Columbia Heights Public Library collection. The other item was loaned for our patron from the Anoka County Library. Responses have been sent. 12.) Council member Jolly provided information to the Board about the Council looking to form a "Youth Commission". The Commission would involve students ranging in age from 7th through 12th grades. This is being pursued in conjunction with District 13 administrators. There being no further business the meeting was adjourned at 8:37 p.m. Respectfully submitted, J~anine M. Schmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does nor discriminate on the basis of disability in the admissiort or'access to, or treatment or employment itz, its services, programs, or activities. Upon request, accommodatiotz will be provided to allow b~divi&tats with disabilities to participate in ali City of Columbia Heights' services, programs, and activities. CiTY OF COLUMBIA HEIGHTS (l--) 590 40TH AveNuE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 MEMBERS Marlaine Szure/c, Chair James Fowler Russ Paulson Gary Peterson Gary Larson PLANNING AND ZONING COMMISSION MINUTES REGULAR MEETING OF MAY 6, 1997 The Planning and Zoning Commission meeting of May 6, 1997 was called to order by ChairPerson Szurek at 7:00 p.m. Members present were Larson, Fowler, Paterson and Szurek. Commissioner Paulson was not in attendance. Also present were Tine 6oodroad (Zoning Coordinator), Ken Anderson' (Director of Community Development), Jim Hoeft (City Attorney), and Kathryn Pepin (Secretary to the Planning and Zoning Commission). MOTION by Fowler, seconded by Paterson, to app'"ore the minutes from the Planning and Zoning Commission meeting of April 1, 1997 as presented in writing. Voice Vote: All Ayes. Motion Carried. NEW BUSINESS: Petitions, letters and requests. A. Public Hearing Lotsplit/CUP Case//9705-12 Brian Bona RE: 4015 N.E 7th St and 573 N.E. 40th Avenue Ms. Gaodroad presented the request of Brian Bona for a Iotsplit of the property located at 4015 N.E. 7th Street legally described as Lot 20, Block 54, Columbia Heights Annex to Minneapolis, Anoka County; together with half the vacated alley lying southerly of and adjacent to said Lot 20. She informed the Commission that this same Iotsplit was originally approved in October of 1995 but Mr. Bona did not record the lotsplit and lot combination with Anoka County before the one year expiration date. The portion to be split is a 22.90 foot by t29.5 foot section of the south side of the lot. The 22.90 portion will be combined with the property located at 573 N.E. 40th Avenue where Mr. Bonn's service station is located. She explained that Mr. Bona owns both properties and would be using the additional area for parking vehicles for the service station business. Ms. Goodroad directed the Commission's attention to the survey submitted indicating the 22.90 portion to be split as proposed Tract B and that will be combined with proposed Tract C. Ms. Goodroad also informed the Commission that when the lotsplit was approved in October of 1995, a Conditional Use Permit was approved which allowed a portion of a residential lot to be bsed for a commercial use if it is adjacent to a commercial lot and within the same ownership. -She stated that several items were also required to be completed and were included as contingency items. These included the concrete curbing along the alley, fencing and construction of a six foot high fence. She stated that all of these items have been completed. Ms. Goodroad stated that Mr. Bona was also seeking site plan approval and a revision to t~e Conditional Use Permit to allow the construction of a 30' x 24' addition to the northeast corner of the building located at 573 N.E. 40th Avenue to "square off" the building. She directed the Commission's attention to the site plan that was submitted indicating the existing building, the location of the proposed addition at the rear, the existing parking and the fencing. She informed the Commission that Mr. Bona has recently removed the underground gasoline storage tanks and intends to install cobblestone in front and re-asphalting the entire parking lot. The new addition will be used as a fourth service hay and is proposed to be 13 feet in height. The existing fourth service bay located behind THE CITY O~ COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER - PLANNING AND ZONING COMMISSION k~A¥ ~, 1997 PAGE 2 the main entrance/office area will be converted to more office space, lunchroom and storage area. There will be a total of four service b~ys. The new bay garage door is proposed to face the alley on the east side of the building. She stated that a neighbor suggested that the door be installed on the north side of the new bay to reduce the noise to the neighbors. Mr. Bona does not feel moving the door to the north ~vall would make much difference. Ms. Goodroad stated that all setbacks will be met at the site. Adequate parking will also be provided for the auto repair and office use for Paul's Pro Service. The required screening at the rear of this site as well as the proper dumpster enclosure has been completed. Additional landscaping and design is being proposed for the front of the station with plantings of a hearty variety that will survive this environment. She stated that curb and gutter will also be completed along the south end of the site. Ms. Goodroad reminded the Commission that at the meeting of October of 1995 some discussion took place regarding Mr. Bona's use of the residential garage at 4015 N.E. 7th Street for his business purposes. The house north of the station is owned by Mr. Bona who rents the house. She stated that the Zoning Ordinance requires all single family dwellings to have two parking spaces, one of which must be enclosed. The use of this residential garage would not be appropriate for the use of the business. She stated that this issue was again brought to her attention. Mr. Bona stated that he uses the garage for his hobby shop, for the storage of a band saw, motor scooters, etc. and does not store any of the businesses equipment there. The use of the garage was not included in the lease of the renter other than for storage of the lawn mower. Attorny Hoeft stated that this garage use question is a code enforcement issue and should be handled by staff not at this public hearing. Chairperson Szurek opened the public hearing. The public hearing was closed as no one was present to speak regarding this case. MOTION by Peterson, seconded by Fowler, to recommend to the City Council the approval of the Iotsplit as it meets code requirements provided that the lotsplit be recorded and the lot combination recorded with the Anoka County Assessor's Office prior to issuance of a building permit for the proposed addition. Voice Vote: All Ayes. Motion carried. MOTION by Peterson, seconded by Fowler, to approve the site plan and recommend to the City Council the approval of the Conditional Use Permit provided the required construction and engineered drawings are submitted and reviewed by the Building Official and Engineering Department prior to issuance of a building permit. Voice Vote: All Ayes. '" **THIS ITEM TO APPEAR ON THE MAY 12, 1997 CITY COUNCIL AGENDA. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 6, 1997 PAGE 3 Public Hearing Slumberland Conditional Use Permit 4330 Central Avenue Case #9705-13 Ms. Goodroad presented the request of Slumberland, Inc. for approval of a Conditional Use Permit to allow the operation of a tent sale from the easterly lot in front of the Slumberland store in the Central Valu Mall, 4300 Central Avenue from June 13, 1997 through June 17, 1997. The tent will be constructed at the far east portion of the lot and will temporarily eliminate 36 parking spaces. More than adequate parking will be maintained for the mall. The tent sale will be conducted during regular business hours. Ms. Goodroad stated that a letter was obtained from Kraus-Anderson, property owners, granting approval of the use of the tent in the parking area. Ms. Goodroad recommended that a t~500 deposit be submitted by Slumberland prior to the installation of the tent as' has been required in the past of other temporary structure use. Chairperson Szurek opened the public hearing. The public hearing was closed as no one was, present to speak regarding this request. MOTION by Larson, seconded by Peterson, to recommend to the City Council the approval of the Conditional Use Permit to allow the use of a temporary tent in the easterly lot of 4330 Central Avenue from June 13-t7, 1997 provided a 8500 deposit is submitted to the License/Permit Clerk prior to installation of the tent. Voice Vote: All Ayes. Motion carried. **THIS ITEM TO APPEAR ON THE MAY 12, 1997 CITY COUNCIL AGENDA. Co Public Hearing AppealNariancetOUP Case #9705-14 Brad and Chris Ferris RE: 411 N.E. 40th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Brad and Chris Ferris for an appeal of the administrative denial to allow the rehab of the structure at 411 N.E. 40th Avenue as wetl as a request for a 4.5 foot side yard setback variance aS the structure does not 'meet the setback requirement from an alley as required in the Retail Business District. Ms. Goodroad also stated that a Conditional Use Permit would be required to allow a 'dwelling unit on. the second floor of the structure. The Ferris's propose to rehab the former non-conforming residence into a commercial business office on .the first floor to conform to' the Retail Busines~ District requirements and a residence on the second floor for'a dwelling for a family member. Ms. Goodroad presented the Commission with the history of the building as a residence in a' business district that was declared a hazardous structure by the City, condemned by resolution of the City Council and ordered removed. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 6, 1997 PAGE 4 Ms. Goodroad presented the request of Mr. and Mrs. Ferris for an appeal of an administrative decision by the Zoning Department to prohibit the use of the property at 411 N.E. 40th Avenue as it is non-conforming in the Retail Business District and has been vacant for'more than six months. She informed the Commission that Section 9.104(3)(f) of the non-conforming section of the Zoning Ordinance requires that whenever a'non-conforming use of a building or structure or land is discontinued for a period of six (6) months, any future use of said building or structure or land shall be in conformance with the provisions of the Zoning Ordinance. She stated that this property is non-conforming due to the fact it does not meet the side yard setback requirement. This property has also been vacant for several years. Ms. Goodroad stated that if the appeal would be granted, a variance would also be required to continue the use. Ms. Goodroad informed the Commission that quite an extensive history is available on this property. This property is not only non-conforming but it was also designated as a hazardous building in 1989 and again in 1995. Mr. and Mrs. Ferris purchased the property from Anoka County with the knowledge that the purchase of the property is subject to the City's demolition order. Back in 1989, the City Building Inspector served the property owner a notice and order to vacate the dwelling due to substandard, hazardous and unsanitary conditions of the interior. A copy of this letter and minutes from the December 26, 1989 City Council meeting are included for your review. Over 19 items were cited in the order including extensive water damage, electrical problems, lack of running water, and unsanitary conditions. in 1989 the City Council did adopt the order and determined it must be demolished and removed. Obviously, this was not done. In addition, between 1989 and 1994 some improvements and clean up were made to the property. In October 1994, the City Attorney's office determined that, because of the improvements, the 1989 order would no longer stand. Thus, in order to pursue this as a hazardous building, a new inspection would be necessary. Former Building Inspector, Evelyn Nygaard, made an. inspection and prepared a resolution requesting removal of 411 N.E. 40th Avenue as it is hazardous and non-conforming. The resolution was based on the following facts: 1. The property was vacant.since-August of 1989; 2. The property has gone tax forfeit; 3. The property is non-conform!ng; 4. The property has been declared hazardous; 'and 5. Low valuation of the property of 83,900 for structures due to damage caused b-y water. Ms. Goodroad stated that this resolutio~ was approved and di~'e~s the property owner, Anoka County, to raze the hazardous structure located at 411 N.E. 40th Avenue. Since 1994, it has remained in Anoka County's ownership who sold it to Mr. and Mrs. Ferris two months ago. In order to use the building, this appeal must be approved in addition to the variance' and conditional use ]ermit since they desire to use the building as both commercial and residential. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES N~,¥ 6, lgg7 PAGE 5 Ms. Goodroad felt the history of this property is important as it relates to an important part of the non-conforming section of the Zoning Ordinance. First of all, when a non-conforming use of a building or structure or land has been vacant for over six months, it must be brought into conformance. Mr. and Mrs. Ferris propose to use the main floor for office space for their business and use the upstairs as an apartment for their son. Thus, the structures use is being changed from residential to commercial. However, the property is zoned Retail Business ("RB") in which office space is a permitted use and an accessory apartment is a conditional use. Changing the building to a commercial use requires substantial improvements and accessibility improvements as it will be considered a public building. Because it has been declared hazardous, the Minnesota State Building Code treats the structure as a new structure. A list of requirements have been prepared by our Building Inspector, Mel Collova. We have also required bids on each item. However, only bids on the handicap accessible bathroom required on the main floor have been provided. The new owners will be required to make the building accessible according to the Uniform Building Code. Appropriate sections are included to explain this based on the change in occupancy. She informed the Commission that the reason for requiring bids is to determine the cost of bringing this property, as the owners propose, into compliance with the City Code but also all applicable .Building Codes. The non- conforming section of the Zoning Ordinance states that whenever a non-conforming building or structure has been damaged, it may be reconstructed unless the damage to the building or structure is fifty percent (50%) or more of its fair market value, in which case, the reconstruction shall be for a use in accordance with the provision of the Zoning Ordinance. Thus, requiring bids on al_l the work Mr. Collova stated in his letter is the only way to determine whether or not the cost to bring it into conformance is 50% or more of the value. The value as listed for taxes payable 1997 shows the land at 820,600, the building at 83,800 for a total of 824,400. In 1996, the land value was 822,600 and the building valued at 83,900 for a total of 826,500. These values for the building are for the garage only as the house was declared hazardous. One has to go back to 1995 to get a value on the house of 844,100. If we use this value of 844,100, we still need bids on the work to determine if all the work can be done for under 822,050 which is 50% of 844,100. Bids supplied by the owners total 86,950 for the handicap bathroom and updating the wiring. Additional bids are needed on all plumbing and kitchen work on both levels, handicap ramp, changing the headroom on the stairway, and testing the heating system and plumbing systems, etc. While reviewing this information it should be remembered that only a couple of years ago the City Council did pass a resolution declaring it hazardous and requiring the County to demolish it. Ms. Goodroad stated that the City could also reinstate the order to demolish the structure in order to have the building removed and file this with the District Court. She directed the Commissions. attention to additional information on this process that has been compiled by City Attorney Jim Hoeft. Ms. Goodroad informed the Commission that Chris Ferris had contacted her prior to this meeting with additional bids that she has received. One bid was for the plumbing work for the second floor kitchen which is required to make it a dwelling unit. The bid also included the work to raise the header at the stairway. The total bid for these two items is 8940.00. The second bid is for construction of a handicap accessible ramp for a total of 81,780.00. She indicated that these two bid's combined with the rest of the bids previously stated total 89,670.00. She added that bids on the testing of the heating and plumbing systems were still outstanding. Ms. Goodroad informed the Commission that Mrs. Ferris has also submitted drawings of the existing building showing no handicap accessible improvements nor the vestibule required to separate the two uses. She stated that PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 6, ~gg7 PAGE 6 Mrs. Ferris is now considering using the whole building as a residence for her son but still have office space for herself and Mr. Ferris. 'Ms. Goodroad stated that this type of proposed use would leave the property non- conforming as it is zoned Retail Business and residential uses are not a permitted use in this district. Mrs. Ferris was present and addressed the Commission. Shestated that by using the structure asa residence for her son, she and her husband would like to have their business offices in the building as a home occupation. However, Ms. Goodroad stated that the Home Occupation Ordinance states clearly that a home occupation is any gainful occupation or profession engaged in by an occupant of a dwelling unit. Mr. and Mrs. Ferris do not intend to live at this property. Therefore, Ms. Goodroad stated that if the structure would be allowed to be used again as a residence, the proposed use by the Ferris's of a home occupation would not be in compliance with the Home Occupation Ordinance. Commissioner Szurek asked why Anoka County did not demolish the house'when it was a requirement. Mrs. Ferris stated that most of the items that appeared on the 1989 list of substandard items have been corrected. She informed the Commission that Mr. Collova, the City Building inspector, has gone through the house and verified that a number of the items have been corrected. She stated that she and her family have painted the first floor and enameled everything, the carpet has been removed and cleaned and sanitized, and an electrician has been through the building and stated that there is a 100 amp electric service. Ms. Ferris felt the building was structurally sound. She explained to the Commission that she will be operating her marketing business out of the home during the day and intends on keeping the doors locked as she will be alone and there will be no one at the site to protect her from strangers that may walk in on her during the day. She felt that as tong as she will be keeping the doors locked so no one can use the structure there would be no need to make the accessibility changes required for commercial businesses. The handicap accessibility alterations would be a significant cost for a commercial structure. Council Representative Peterson inquired as to who made the improvements to the items on the 1989 list and if permits were obtained for those corrections. He felt that if the property was to be removed from condemnation, then he would like all corrections made to the structure. Ms. Goodroad stated that it is not certain who made the alterations but the assumption was that the former owner and a friend took care of some of the items. No permits were obtained. Commissioner Szurek expressed concern that the total building meet current code prior to occupancy. Council Representative Peterson reviewed the memo from the City Building.Inspector. He felt that Mr. and Mrs. Ferris have not submitted sufficient information to assure that the proposed, improvements are to code as well as the total costs for the improvements. Mrs. Ferris stated that the Building'Inspector 'measured the upstairs window and that they meet the egress requirement. She asked the Commission if it would be wise to go commercial for this structure as it will be used as her sons residence and she and her husband will only use a portion of the structure for offices and not live there. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 6, 1997 PA6E 7 Commission Fowler asked Mrs. Ferris if she didn't have a problem purchasing a house that she knew was condemned and required to be demolished. 'She stated that she didfl't see a problem as the structure was in good shape and Anoka County stated the structure to be structurally sound. Her husband is an appraiser and felt the purchase to be fair as the structure fit into the neighborhood. Chairperson Szurek opened the public hearing. Jerome Griep of 4009 N.E. 4th Street was present to inform the Commission that a "bad smell" comes from the property especially in the summer and has been that way for years, even in 1996 after it was supposedly cleaned up. He stated his concerns of the past when windows have been broken during storms and parts of the house end up in his yard. He has small children and would like to see this property taken care of somehow. No one else was present to speak regarding this case. The public hearing was closed. Ms. Goodroad inquired of the Commission as how to handle this case as tl~ere are two options that the applicant has proposed for the site. Attorney Hoeft stated that this body would be premature in discussing a home occupation at this time. He stated that the Planning and Zoning Commission must resolve the question of the cost of improvements to the property and if they will exceed the 50% of the value of the property. The value the City will use is the 821,000 County auction price. He felt that all costs and issues regarding bringing this property to code have not been addressed. He informed the Commission that only the City Council can rescind the resolution requiring the removal of the structure. The Planning and Zoning Commission can recommend that the City Council consider the appeal. Commissioner Larson stated in reviewing the plans submitted by Mr. and Mrs. Ferris, it is his 'opinion that the vestibule would not be wide enough for handicap access, grab bars must be provided in the bathroom, the vanity would not be allowed as a wheelchair must be able to access the sink, among other concerns. He stated that a number of accessibility items have not been addressed on this site plan that would be required for meeting commercial handicap requirements. He stated that the owner must decide how they propose to use the property before the Planning and Zoning Commission can take action on any request: It was the concensus of the Commission that the applicant must supply the required information including full architectural drawings and complete cost analysis for the required improvements for the proposed use, prior to any action being taken. MOTION by Fowler, seconded by Peterson, to table this request until the June 1997 meeting due to lack of sufficient information. Voice Vote: All Ayes. Motion Carried. Public Hearing Site Plan/CUP- Case #9705-t5 Bob William/Jeff Bahe 3701 Central Avenue PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES PAGE 8 Ms. Goodroad presented the request of Mr. Williams and Mr. Bahe for reconsideration of a Site Plan and Conditional Use Permit to allow the construction of a new facility at 3701 Central Avenue. She explained that due to resident concern over this redevelopment proposal, the owners have made some changes to the east side site plan and are requesting an additiona~ review due to these changes. She stated that the other items related to this project that have been previously approved by the Planning and Zoning Commission are not being changed. Ms. Goodroad presented all the information regarding these requests, followed by Commission members questions and discussion, residents comments and then motions on each item. SITE PLAN Ms. Goodroad stated'that this site will contain one structure including a convenience store, express style restaurant, car wash and six (6) fueling stations. The structure is planned to be two stories on the west half only and one story on the east half. The foundation footprint of the building is 6,750 square feet with a car wash of t,740 square feet. The main floor will serve as the convenience store, retail, and express style restaurant with the upper floor housing only office space, some storage, employee lockers, breakroom, etc. Only 600 to 800 square feet of this area is for office use for their business. The basement will be used strictly to store retail merchandise. Both uses, the gas station and restaurant, require a Conditional Use Permit which has already been approved but will be re-approved with these revisions. An additional change to this in front of the east end of the building. The express restaurant these patrons. Obviously, these tables are strictly seasonal. She drawing is the patio area with four tables located will be at this end so the tables can be used by informed the Commission that this idea originated from a second meeting between the owners and neighbors when the neighbors proposed this outdoor seating with a walkway connecting to the sidewalk on Reservoir Boulevard. Fencing is planned around the patio to control the area, Ms. Goodroad informed the Commission that the alley location will remain the same. However, since the last Planning and Zoning meeting, Staff asked the owners to dedicate the land ten (10) feet wide south of the alley and the twelve (12) foot wide piece north of the alley. She stated that the site plan indicates this change. This will also be added to the plat prior to recording it with Anoka County. The architect has also added landscaping to the City's dedication area. The reason for this added amount is to avoid having these ten and twelve foot wide pieces owned by Conoco and not the City when it is abutting the dedicated alley. This not only makes the alley dedication cleaner, it adds more of a buffer between uses and adds to the total dedication the owners are required to provide. Ms. Goodroad stated that the propane tank has b~en eliminated from the site although the' business will still sell the refill tanks at this site. S~tbacks Ms. Goodroad informed the Commission that all required zoning setbacks have been mat at the east side. Additional setbacks are required including Section 9.116(18) of the Motor Fuel Section of the Zoning Ordinance which requires the setback of any canopy or weather protection, freestanding or projecting from the station structure, shall not be less than ten (10) feet from an abutting property line. The site plan indicates that this ten foot requirement is met on the west side. This is the only canopy side near a street right of way. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 6, 1997 PAGE 9 A required landscaped yard is also being provided' along the east 'side between the lot and Reservoir Boulevard. Both solid wood fencing and trees are proposed to provide screening for the neighbors on Reservoir Boulevard. Off-Street Parking Ms. Goodroad informed the Commission that Section 9.119(t,u,v) of the Zoning Ordinance requires retail businesses to have at least one (1) off-street parking space for each two hundred (200) square feet of net floor area. Restaurants are required to have at least one (1) parking space for each three (3) seats based on capacity design. Office space is required to have at least one (1) parking space for each two hundred (200) square feet of net floor area. Parking calculations for the east side will layout as follows (however, please note that the net floor area allows for exclusion of spaces such as window displays, fitting rooms, stairs, escalators, dead storage and heating and utility rooms): Parking Calculations Net Square Feet/Factor of Required Retail Main Level 3,6001200 s.f. 18 Upper Level 0/0 0 Office Main Level 0/0 0 Upper Level 800/200 4 Restaurant Main Level Express Restaurant 30/3 seats 10 Deli 6t3 seats 2 Total Parking Spaces Required 34 Total Parking Spaces Provided 34 She stated that required handicap parking spaces of two van accessible spaces with a nine foot space and an eight (8) foot aisle are being provided. All other spaces must be 9' x 10' parking spaces as.indicated on the site plan. LandscapinglScreeninq Ms. Goodroad informed' the Commission ~hat on a portion of the east side of the lot a six foot~igh solid cedar fence is planned between the parking spaces and property line. This fencing will also screen 'the vacuums. 'New' trees are also planned along this east side as well as maintenance of the existing trees. At the north tine of the lot south of the City's dedication and alley a fence and new trees are planned to buffer the lot from the residences. The total buffer area is 38 feet wide with trees planted on both sides of-the alley.-Finally, additional plantings are planned along the east side of the building facing Central Avenue..All required screening/landscaping is being PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 6, 1997 PAGE 10 She stated that all trash is being stored inside the building. In the future, if any trash is stored outside, an enclosure must be provided. She indicated that this new site plan separates the lot from the large dedication area at the south point of the lot. This area is separated with a stretch of trees. This dedication area is 3,650 square feet and, combined with' the portion north and south of the alley, totals 5,986 square feet. Traffic/Access Ms. Goodroad stated that entrances into the east site have a few changes; The owners have been working with MNDOT in trying to get approval for all three curb cuts on the Central Avenue side of the lot. Currently, MNDOT has objected to these openings and will only allow two curb cuts. Three curb cuts are important to the overall access to and traffic flow within the lot. The curb cut for the car wash is important to prevent these cars from spilling onto the main lot. The owners want to make this project work and do have a second plan if MNDOT does not allow the three cuts to Central. Thus, a second scheme was drawn showing the elimination of the curb cut for the car wash and the path cars will take out of the oar wash, south along side the building and onto the lot. This area will be marked as an exit only. This alternate plan will eliminate landscaping and one parking space. To make up for this loss of a parking space, they will reduce the upstairs office space to 600 square feet, therefore, only needing 33 parking stalls rather than 34 parking spaces. The owners wish to have both plans approved with the contingency that Staff ensures the plan MNDOT ultimately approves is what is constructed. On the west side of the lot, only one curb cut is planned for the site in addition to the alley north of the station. This change fulfills the requests of neighbors on Reservoir Boulevard. Ms. Goodroad stated that the Traffic Commission reviewed the site plan at their meeting of May 5, 1997 and approved both site plans unless further changes are made. Other Issues As mentioned at the last meeting, Ms. Goodroad stated that underground heated cables will be used throughout the lot to aid in snow removal. Catch basins and drainage plans will be reviewed by the Engineering Department. CONDITIONAL USE PERMITS Ms. Goodroad presented the request of Mr. Bob Williams and Jeff Bahe for two Conditional Use Permits to allow the operation of a motor fuel station with repair and a restaurant to allow the construction of the new station on the east side and repair on the west. Ms. Goodroad informed the Commission that Section 9.113(2)(g-h) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit to operate a motor fuel station (minor) and major fuel stations with PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES PAGE t I minor repairs subject to Section 9.117. A CUP is also required for a restaurant, cafe, tea room, bar, prepared food outlets subject to Section 9.116(15) and prepared food delivery establishments 'as such establishments are defined in Section 9.103(63). Hours of operation are limited to 1:00 a.m. She stated that the 'site plan indicates a convenience store on the east side which will contain a deli on the main floor and an express style restaurant on the east end of the main floor, not on the second floor. The west side will contain an 8,280 square foot structure for motor vehicle repair with ten (10) bays, two of which will be used strictly for quick lube. Since an extensive site plan review was just completed, Ms. Goodroad stated that she would not reiterate what was discussed. However, she stated that the approval of the Conditional Use Permits would be contingent upon the approval of the site plan as well as the other planning related requests for this redevelopment. It should be clarified that appropriate parking is being provided for each use, setbacks are being met and required screening is provided. Ms. Goodroad sta~ed that the Conditional Use Permits are effective for one year from approval. The reason she brought this up is because the owners have not committed to a specific express style restaurant. If the owners fail in getting a restaurant operating in one years time, the CUP will have to be reviewed. Conditional Use Permits are also helpful if problems with the site develop. An CUP can be reviewed by the Planning and Zoning Commission and even revoked if violations of the permits are identified and not fixed within an appropriate time frame. At this time Chairperson Szurek opened the public hearing for resident comment regarding the proposal that was just presented. Commissioner Fowler asked where the refill propane tanks Would be located. Mr. Duane Engel, architect for Conoco, replied that the tanks may be located along the eight foot wide sidewalk at the front of the building. Sue Amenson of 3741 Reservoir Boulevard was present to state that the residents are still against rezoning of the property, are against commercial development moving farther into the neighborhood based on their past bad experiences with the' Conoco station regarding noise, snow removal practices, on street parking of vehicles, etc. She stated that the Police Department has been to the site three times since the April meeting and were tagged for violations. She reminded the Commission that Mr. Williams and Mr. Babe both stated at the April meeting that they want to. operate a more professional business and their employees will act more'professional. She asked why the employees ire not acting professional now. She stated that Mr. Babe and Mr. Williams only care about furthering their financial gain and not about the impact on the neighborhood. Tony Watercott of'3820 Reservoir Boulevard praised the applicants on the changes that have been made to the proposal. However, he_i.stated that "it is still not what we want". He fears the destruction of the residential neighborhood along Reservoir Boulevard as "it is the nicest street in the City". He expressed concern that the commercial businesses will continue to move into the residential area. It was his opinion that the restaurant should be eliminated, the station be made smaller and the building oriented more toward Central Avenue. Dave Abraham of'3850 Reservoir Boulevard was against any expansion farther into the Reservior Boulevard ne'~g~or~ood, was against removing any residential housing, and stated that if his property values decreased as a PLANNING AND ZONING coMMIssION REGULAR MEETING - MINUTES MAY 6, 1997 PAGE 12 result of this expansion, he would file a complaint with the Minnesota Human Rights Department and file a suit against the City for loss of property value. Colleen Cottom of 4015 Reservoir Boulevard felt this expansion would increase the traffic at the 37th and Central intersection significantly and.cause a "major overload". Lisa Watercott of 3820 Reservoir Boulevard felt that the proposed'commerical expansion does not blend into the area. She stated that this proposal was twice as big as the Holiday station. Mr. Otis Larson of 4036 Reservoir Boulevard asked that Reservoir Boulevard be given equal time at the 37th and Central stoplights otherwise the traffic will "bottleneck". Chairperson Szurek closed the public hearing. Commissioner Larson extended his appreciation to those who attended the meetings between the community and the applicants and their architect. He stated that he Was in attendance at the Traffic Commission meeting and heard the discussion that was held. MOTION by Larson, seconded by Peterson, to approve both site plans for the east side as they meet appropriate zoning requirements provided Staff ensures the plan ultimately approved by MNDOT is what is constructed and provided the following items are completed prior to occupancy: 1. Approval of the first and second reading of Ordinance #1341 (rezoning of redevelopment property). 2. Approval of Final Plat with changes regarding the dedication of alley and land being made prior to recording. 3. Review and approval of proposed grades, catch basins and drainage by the Engineering Department. 4. Apron construction through the sidewalk must be designed for the convenience and safety of pedestrian traffic. 5. The property owner retains ownership and responsibility for all monitoring wells on the property and in the right of way. 6. All building construction drawings be approved by the Building Official, Engineering Department. and Fire Inspector · and Anoka County Health Department. Voice Vote: All Ayes. Motion carried. MOTION by Larson, seconded by Peterson, to recommend to the City Council the approval of the two Conditional Use Permits as ail Zoning requirements are being"met prov!ded the following contingencies are completed and required approvals are made prior to occupancy: PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES MAY 6, 1g§7 PAGE 13 1. Approval of first and second reading of Ordinance #1341 (rezoning). 2. Approval of Final Plat. 3. Approval of Site Plan and related site plan contingencies. Voice Vote: All ayes. Motion carried. **THIS ITEM TO APPEAR ON THE MAY 12, 1997 CITY COUNCIL AGENDA. 4. STAFF REPORTS. Ms. Goodroad presented information related to a request by the City of Columbia Heights and the Columbia Heights Economic Development Authority for approval of a resolution finding the Central Business District Revitalization Plan for the Central Business District Redevelopment Project Area and the Tax Increment Financing Plan for the establishment of Housing Redevelopment Tax Increment Financing District No. 1 to be consistent with the Comprehensive Plan of the City. She indicated that the modification of the Central Business District Project Area will expand the area to include the entire City within its boundaries. She 'informed the Commission that the proposed Housing Redevelopment Tax Increment Financing District No. 1 has been prepared to implement scattered site housing acquisition activities of substandard and deteriorating housing units. This district would consist of 56 parcels of land. These parcels are currently occupied and would only be purchased on a "willing seller" basis. Ms. Goodroad stated that this new TtF District No. I is expected to achieve an important goal as outlined in the City's Comprehensive Plan which is to remove and replace the most seriously deteriorated single family houses so that they do not continue to harm the value of nearby housing. MOTION by Larson,seconded by Fowler, to approve Resolution #97-01,'a "Resolution of the Columbia Heights Planning and Zoning Commission finding the Central Business District Revitalization Plan for Central Business District Redevelopment Project and the Housing Redevelopment Tax Increment Financing District No. 1 (a redevelopment district) to be consistent with the general plans for the development and redevelopment of the City of Columbia Heights. Voice Vote: All Ayes. Motion carried. MOTION by Larson, seconded by Fowler, to adjourn the meeting at 9:20 p.m. carried. Voice Vote:. Ail' Ayes. Motion