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March 3, 1997 Public Improvement Hearing
ADMINISTRA T/ON Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Meg Jones Gat3, L. Peterson Robert W. Ruettbnann gaiter Fehst February 27, 1997 The following is the agenda for the Public Improvement Hearing of the City Council to be held at 7.'00 P.M. on Monday, March 3, t997 in the City Council Chambers of City Hall at 590 40th Avenue N.E., Columbia Heights, Minnesota. 1_. Roll Call Public Improvement Hearing: Sealcoat Streets in Zone 2 & Pierce Street, 46th to 47th Avenues and One Alley Construction Pro/ect a. Presentation of Information by Staff b. Questions and Comments on Project c. Close the Public Hearing MOTION: Move to close the Public Hearing on the Sea&oat Streets Project in Zone 2 and on Pierce Street, 46th to 47th Avenues, PIR #947, Project #9701 and Alley Construction, PIR #949, Project #9613. d. Consideration of Resolutions RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 97-25, Being a Resolution Ordering Improvements, P. LR. #947, Project 970_1. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 97-26, Being a Resoh~tion Ordering Improvements, P.I.R. #949, Project 9613. 590 40TH AVENUE N.E., COLUMBIA HEIGHt, MN 5542] PHONE (6]2) 782-28]0 FA)((6]2) 782-280] TDD (612) 782-2806 R£COMM£ND£D MOT]ON: Move to addourn the ]9ub[ic hearings. Walt Fehst CiO; Manager .RESOLUTION NO. 97 - 26 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 97-20 of the City of Columbia Heights City Council adopted the 10th day of February, 1997, fixed a date for a council hearing on the proposed alley improvement AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon the 3rd day of March, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, and WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: Alley construction, between 39th Avenue N.E. to 40th Avenue N.E., Quincy Street to the North-South Alley. The proposed alley is 10 feet in width. Work would include new aggregate base, new bituminous alley surfacing, concrete curb and gutter with alley apron replacement, concrete sidewalk replacement, resodding, and miscellaneous associated construction items. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 10th day of February, 1997. 4. These improvements shall also be known as P.I.R. #949 - Project 9613. 5. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 3rd day of March, 1997. Offered by: Seconded by: Roll Calh CITY OF COLUMBIA HEIGHTS Jo-Anne Student, Secretary to the Council Joseph Sturdevant, Mayor RESOLUTION NO. 97-25 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 97-19 of the City of Columbia Heights City Council adopted the 10th day of February, 1997, fixed a date for a council hearing on the proposed improvement of Zone 2 AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon the 3rd day of March, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, and WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Seal coating all bituminous City streets in Zone 2 listed below, and Pierce Street, 46th Avenue to 47th Avenue. Zone 2 is bounded by Reservoir Boulevard on the west, 37th Avenue N.E. on the south, Stinson Boulevard on the east and 45th Avenue N.E. on the north. STREET 39th Avenue N.E. 39th Avenue N.E. 39 ½ Avenue 41 st Avenue N.E. 42nd Avenue N.E. 43rd Avenue N.E. Tyler Street Tyler Street Polk Street Ulysses Street Hayes Street Arthur Place Cleveland Street Cleveland Street Benjamin Street McKinley Street Stinson Boulevard Parkview Lane Johnson Street N.E. PROJECT LIMITS Tyler Street to Polk Street Arthur Street to McKinley Street Cleveland Street to McKinley Street Reservoir Boulevard to Stinson Boulevard Reservoir Boulevard to Cleveland Street Reservoir Boulevard to Benjamin Street 41st Avenue N.E. to 42nd Avenue N.E. 44th Avenue N.E. to Cul-de-sac 41st Avenue N.E to Arthur Street Johnson Street to Cul-de-sac 37th Avenue N.E to 41st Avenue N.E. 44th Avenue N.E. to Cul-de-sac 39th Avenue N.E. to 40th Avenue N.E. 41st Avenue N.E. to 42nd Avenue N.E. 43rd Avenue N.E. - 45th Avenue N.E. 37th PJace to 40th Avenue N.E. 45th Avenue N.E. to Cul-de-sac 46th Avenue N.E. - 46th Avenue N.E. 46th Avenue N.E. - 47th Avenue N.E. Work would include selective concrete curb and gutter replacement, bituminous surface patching and sealcoat application. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 10th day of February, 1997. 4. These improvements shall also be known as P.I.R. ¢947 - Project 9701. 5. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 3rd day of March, 1997. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS Jo-Anne Student, Secretary to the Council Joseph Sturdevant, Mayor RESOLUTION NO. 97- 26 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 97-20 of the City of Columbia Heights City Council adopted the'10th day of February, 1997, fixed a date for a council hearing on the proposed alley improvement AND WHEREAS ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon the 3rd day of March, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, and WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Alley construction, between 39'~' Avenue N.E. to 40TM Avenue N.E., Quincy Street to the North-South Alley. The proposed alley is 10 feet in width. Work would include new aggregate base, new bituminous alley surfacing, concrete curb and gutter with alley apron replacement, concrete sidewalk replacement, resodding, and miscellaneous associated construction items. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 10th day of February, 1997. These improvements shall also be known as P.I.R. ¢949 - Project 9613. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 3rd day of March, 1997. Offered by: Seconded by: Roll Call: Jo-Anne Student, Secretary to the Council _RESOLUTION NO. 97 - ~'5 BEING a RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 97-19 of the City of Columbia Heights City Council adopted the 10th day of February, 1997, fixed a date for a council hearing on the proposed improvement of Zone 2 AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon the 3rd day of March, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, and WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Seal coating all bituminous City streets in Zone 2 listed below, and Pierce St~'eet, 46th Avenue to 47th Avenue. Zone 2 is bounded by Reservoir Boulevard on the west, 37th Avenue N.E. on the south, Stinson Boulevard on the east and 45th Avenue N.E. on the north. 39th Avenue N.E. 39th Avenue N.E. 39 Y, Avenue 41st Avenue NE. 42nd Avenue N.E 43rd Avenue N.E. Tyler Street Tyler Street Polk Street Ulysses Street Hayes Street Arthur Place Cleveland Street Cleveland Street Ben.lamm Street McKinley Street Stinson Boulevard Parkview Lane Johnson Street N.E. PROJECT Tyler Street to Polk Street Arthur Street to McKinley Street Cleveland Street to McKinley Street Reservoir Boulevard to Stinson Boulevard Reservoir Boulevard to Cleveland Street Reservoir Boulevard to Benjamin Street 41st Avenue N.E. to 42nd Avenue N.E. 44th Avenue N.E. 41st Avenue N.E Johnson Street to 37th Avenue N.E 44th Avenue 39th Avenue N.E. 41st Avenue N.E. to Cul-de-sac to Arthur Street Cul-de-sac to 41st Avenue N.E to Cul-de-sac to 40th Avenue N.E to 42nd Avenue N.E 43rd Avenue N.E. - 45th Avenue N.E 37th Place to 40th Avenue N.E. 45th Avenue N.E. to Cul-de-sac 46th Avenue N.E. - 46th Avenue NE. 46th Avenue N.E. - 47th Avenue N.E. Work would include selective concrete curb and gutter replacement, bituminous surface patching and sealcoat application. Such improvement is n. ecessary, cost-effective, and feasible as detailed in the feasibility repod. Such improvement is hereby ordered as proposed in the Council Resolution adopted the 10th day of February, 1997. 4. These improvements shall also be known as P.I.R, ~47 - Project 9701. 5. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement, Adopted by the Council this 3rd day of March, 1997. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS Jo-Anne Student, Secretary to the Council Joseph Sturdevant, Mayor FEASIBILITY REPORT ALLEY PAVING EAST OF QUINCY TO ALLEY SOUTH OF 40TH AVENUE I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly registered,Fzrgineer under the laws Regiff/ration No. 18829 City of Columbia Heights, Minnesota Engineering Department February, 1997 Feasibility Report - Alley Paving - East of Quincy. to Alley - South of 40th Avenue To: The Mayor and City Council ~verview of Alley Paving Program Ail but a few of the alleys in the City are paved with either bituminous or concrete. The following is a list of currently unpaved existing alleys: East of Quincy to alley East of Jackson to alley 5th Street to Lookout Place 48th Avenue to 49th Avenue Gould Avenue to Peters Place South of 41 st Avenue 40th Avenue to 41 st Avenue South of 41 st Avenue 43rd Avenue to 44th Avenue 41 st Avenue to 42nd Avenue South of 40th Avenue South of 40th Avenue South of40th Avenue between Madison and Monroe West of Reservoir Blvd. West of Reservoir Blvd. between Reservoir and Tyler between Reservoir and Tyler between Reservoir and Tyler between Tyler and Polk In 1996, the City Council ordered the improvement of the existing unpaved alley west of Quincy Street and north of 37th Avenue. Public Work's crews performed the actual construction. Benefitting property owners were assessed for the cost of concrete work and for material costs. The City absorbed all engineering, administration and labor costs for the project. Authorit3, to Do Improvements The City has the authority to order improvements to alleys and to assess benefitting properties under Section 75 of the City Charter and under State Statute Chapters 429 and 435. Determination of Alleys for Improvemenl Staff annually reviews the list of unpaved alleys and makes a determination as to what amount of alley paving can be done by Public Works based on anticipated work load, as well as expected acceptance of the improvement by the benefitting property owners. Based on this review, the alley east of Quincy Street to the existing paved alley and south of 40th Avenue was selected for 1997. Alternatives An alternative to any project is the "Do Nothing" alternative. If this alternative is selected, the City would continue to do grading on this alley on as needed and time available basis. All unpaved alleys are graded in the spring and fall as part of regular maintenance. It is proposed Feasibility Report -Alley Paving - East of Quincy to Alley - South of 40th Avenue Page 2 that this alley be paved with bituminous materials as this has the lowest initial cost and a majority of the work can be done by City personnel. Paving the alley with concrete, while lasting longer, will have a significantly higher initial cost and result in higher assessments as a majority of the work would be by a contractor. Estimate of Costs The Engineering staff has estimated the total project cost for the seal coating project. Project costs include engineering costs for design, construction administration and inspection, administration costs for administering the assessments and construction costs and construction costs. Estimated Engineering Cost Estimated Administration Cost Estimated Labor and Equipment Cost Estimated Material Cost Estimated Total Cost $ 2,499.59 $ 195.58 $ 4,944.96 $ 3,143.56 $ t0,783.69 Financing of Improvements Past City policy has been to assess 100% of the total project cost to the benefitting properties for street improvement projects. Under the Alley Paving Program, it is proposed to not assess for the engineering, administration, labor and equipment costs for the project and that these costs will absorbed by the City. The following is the breakdown where funding for the proposed cost splits: Assessments to benefitting properties General Fund (absorbed Engineering, Admin.. and Labor) Total $ 3,143.56 $ 7,640.13 $10,783.69 Proposed Assessments As previously mentioned, City policy has been to assess 100% of the Total Project Cost to the benefitting properts' owners for alley improvements. Under the proposed policy, the engineering, administration and labor costs would not be assessed. The staff has determined a max/mum assessment per alley foot under City assessment policy. Feasibility Report -Alley Paving - East of Quincy to Alley - South of 40th Avenue Page 3 Previous Assessment Proposed Assessment Length of Policy Policy Assessment Period Alley Paving $49.47/alley foot $14.42/alley foot 5 years Based on past practice, the proposed interest rate on the unpaid portion of assessments is 9.5%. Statement of Feasibility. Based on the experience and knowledge of the staff, the property owners proposed to be assessed for these projects will receive a benefit to their property at least equal to the amount of the proposed assessment and the construction techniques proposed to be used to construct the improvements are applicable and correct. The proposed improvements are cost effective as they preserve as much as possible the existing investment in the pavement structure and reduce future maintenance costs. The improvements are necessary in order to provide an acceptable street and alley system and not performing the improvements will result in loss of the existing investment in the street and alley structure and result in greater future costs. There are available funds in the Infrastructure Fund to cover the anticipated cost to the City. for the improvements and the City has the authority to order the improvements and to assess the benefitting properties for the improvement under the local charter and State Statutes. Based on the above, the City Engineer advises the City Council that the proposed paving of the alley east of Quincy to the alley and south of 40th Avenue is feasible, necessary and cost effective. Feasibility Report -Alley Paving - East of Quincy to Alley - South of 40th Avenue Appendix \ \. 3 ± 3 :d O N 0 S! _LS A~NIFIO 40TH AVE. 2 27 ¢2 /~ ~.1.5' 39TH AVE. 4- 3t .3, ASSESSABLE ALLEY FEET P.I.R. 949 - COLUMBIA HEIGHTS PROJECT 9613 PROPOSED ALLEY CONSTRUCTION 39TH AVENUE TO 40TH AVENUE, QUINCY STREET TO NORTH-SOUTH ALLEY 40TH AVE. y 3b L3 icj 27 2a · 39TH AVE. 113 4-~ ,~ 3~ .Zl z~ 1 ~ tl Z' ~l 2~ ASSESSABLE ALLEY FEET P.I.R. 949 - COLUMBIA HEIGHTS PROJECT 9613 PROPOSED ALLEY CONSTRUCTION 89TH AVENUE TO 40TH AVENUE, QUINCY 8TREET TO NORTH-BOUTH ALLEY 24-Feb-97 ESTIMATED ASSESSMENT COSTS P.I.R. 949 - COLUMBIA HEIGHTS PROJECT 9613 ALLEY CONSTRUCTION 39TH TO 40TH, QUINCY TO ALLEY ESTIMATED ASSESSMENT COSTS MATERIAL COST LABOR AND EQUIPMENT COST ENGINEERING COST ADMINISTRATION COST TOTAL PROJECT COSTS CITY SHARE ASSESSABLE COSTS $3,143.56 $4,944.96 $2,499.59 $195.58 $10,78~.69 ($7,640.13) $3,143.56 ALLEY ASSESSMENT RATE $3,143.56 4 PARCELS $785.89/ASSESSABLE ALLEY FOOT Feasibility Report - 1997 Seat Coating Program - Zone 2 Page 4 for cost sharing by rehabilitation type. Previous Assessment Proposed Assessment Length of Policy Policy Assessment Period Seal Coating $2.37/street foot $1.95/street foot 1 year $0.79/avenue foot $0.65/avenue foot Based on past practice, the proposed interest rate on the unpaid portion of assessments is 9.5%. Statement of Feasibility Based on the experience and knowledge of the staff, the property owners proposed to be assessed for these projects will receive a benefit to their property at least equal to the amount of the proposed assessment and the construction techniques propo, sed to be used to construct the improvements are applicable and correct. The proposed improvements are cost effective as they preserve as much as possible the existing investment in the pavement structure and reduce future maintenance costs. The improvements are necessary in order to provide an acceptable street system and not performing the improvements will result in toss of the existing investment in the street structure and result in greater future costs. There are available funds in the Infrastructure Fund to cover the anticipated cost to the City for the improvements and the City has the authority to order the improvements and to assess the benefitting properties for the improvement under the local charter and State Statutes. Based on the above, the City Engineer advises the City Council that the proposed seal coat for Zone 2 - 1997 Street Seal Coat Program are feasible, necessary and cost effective. Feasibility Report - 1997Seal Coat Program - Zone 2 .~ Appendix CITY OF COLUMBIA HEIGHTS GENEP~AL ASSESS~/ENT POLICY SYNOPSIS SEALCOATING CHARGES ARE ARRIVED AT THIS WAY-- Front Footaqe Formula Street feet= full cost per foot plus Avenue feet= 1/3 cost per foot Ail property within an assessment sea!coat project boundaries are subject to both a street and avenue charge based on front footage. The street in front of the property is at the full rate (street feet) and at a one third rate for their nearest side street (avenue feet). Or, in the case of a corner property the short side will be consid- ered the frontage at full rate and the long side plus the frontage minus 40 feet will be at the one third rate. Diagram will be presented on the overhead screen. Adjustment for Irrequtar Conditions Adjusted front footage is used for odd or irregular shaped lots. The City's policy is to give the property owner the benefit of footage that would result in the least assessment cost to them. The adjusted footage may be arrived at by taking the square footage of the parcel and dividing it by 130 feet, or by averaging front and rear (at !30' depth). A parcel with a street on both its back and front is assessed for the street in back at the avenue rate (1/3 rate). State/County Aid Roads - Streets that are state or county aid are not charged to the property owner as long as aid funds are available. Terms/Conditions of payment: Sealcoat of streets is a one year levy. The levy hearing usually takes place the later part of November. Payment of the assessment may be paid in part or in full without interest for 30 days following the levy hearing. Any unpaid amount at the end of the 30 days will have interest added (currently 9.5%) with payment due by Sep.tember 15th the next year. After September 15th any unpaid amount becomes delinquent and a 10% penalty is added. This unpaid amount plus penalty is certified to the real estate taxes payable the following year. (OVER) Feasibility Report - 1997 Seal Coating Program - Zone 2 Page 3 existing pavement would need to be replaced an~or rehabilitated earlier than if the seal coat is applied. Alternatively, the streets proposed for seal coating could be overlaid. This would add strength to the pavement. An overlay is more expensive than seal coating by a factor of ten. While overlaying at this time would be provide a stronger pavement surface, it would not be making the best use of the existing pavement. This would not be cost effective. Delaying the proposed seal coating of the streets listed, will resutt in greater costs to both the City and property owners in the form of increased maintenance costs and inflation of construction costs. Estimate of Costs The Engineering staff has estimated the total project cost for the seal coating project. Project costs include engineering costs for design, construction administration and inspection, administration costs for administering the assessments and constrfiction costs and construction costs. Estimated Engineering Cost Estimated Administration Cost Estimated Construction Cost Estimated Total Cost $ 8,281.38 $ 7,267.58 $ 72,191.60 $ 87,740.56 Financing of Improvements Past City policy has been to assess 100% of the total project cost to the benefitting properties for street improvement projects. Under the Street Rehabilitation Program, it is proposed to not assess for the engineering and administration costs for the project and that these costs w/il absorbed by the City. The following is the breakdown where funding for the proposed cost splits: Assessments to benefitting properties $72,191.60 General Fund (absorbed Engineering & Administration) $15,548.96 Total $87,740.56 Proposed Assessments As previously mentioned, City policy has been to assess 100% of the Total Project Cost to the benefitting property owners for street improvements. Under the proposed policy, the engineering and administration costs would not be assessed. The staff has determined a maximum assess- ment per street and avenue foot under City assessment policy and the guidelines presented above Feasibility Report - 1997 Seal Coating Program - Zone 2 Page 2 During 1996, the City Engineer visually evaluated every street in Zone 2 to determine in a preliminary fashion which streets would benefit rom rehabilitation. This visual survey was correlated with the Pavement Management Program results from the pavement survey done in 1991. Based on this review, a priority list of streets was developed. The priorities were determined by evaluating the age, visual appearance and pavement rating of the individual streets. Also taken into account was the condition of the existing curb and gutter. All streets in the zone were tested of actual physical condition using deflection analysis in November 1996. Deflection analysis is a non-destructive test method of determining pavement strength by measuring the movement of the pavement caused by applying an impact force to the pavement. By correlating this data with the known age and thickness of the pavement structure, a determination can be made as to the actual ability of the existing pavement to withstand the anticipated vehicle loads. The testing was do~ne ..t0.,provide a scientific basis to the re__c~.mm, endation of the City Engineer. The streets recommended by staff for seal coating in 1997 are as follows: Tyler Street Tyler Street Polk Street Ulysses Street Hayes Street Arthur Place Cleveland Street Cleveland Street McKinley Street Benjamin Street Stinson Boulevard 39th Avenue 39th Avenue 39 ½ Avenue 41 st Avenue 42nd Avenue 43rd Avenue Pierce Street centerline of 41 st Avenue to centerline of 42nd Avenue centerline of 44th Avenue to dead end centerline of41st Avenue to centerline of Arthur Street centerline of Johnson Street to cul-de-sac north right-of-way of 37th Avenue to centedine of 41 st Avenue centerline of 44th Avenue to dead end centerline of 39th Avenue to centerline of 40th Avenue centerline of 41 st Avenue to centerline of 42nd Avenue north right-of-way of 37th Avenue to centerline of 40th Avenue centerline of 43rd Avenue to centerline of 45th Avenue cul-de-sac to centerline of 45th Avenue centerline of Tyler Street to centerline Polk Street centerline centerline centerline centerline centerline centerline of Arthur Street to centerline McKinley Street of Cleveland Street to centerline McKinley Street of Reservoir Boulevard to centerline Stinson Boulevard of Reservoir Boulevard to centerline Cleveland Street of Reservoir Boulevard to centerline Benjamin Street of 46th Avenue to centerline 47th Avenue Alternatives An alternative to any of the above listed projects is the "Do Nothing" alternative. If this alternative is selected, the City would continue to do pot hole patching as needed. The existing pavement will deteriorate at an accelerated rate as numerous small cracks will allow water to seep into the underlying gravel base and subgrade resulting in pothole and subgrade failure. The February, 1997 Feasibility Report - 1997 Seal Coating Program - Zone 2 To: The Mayor and City Council Overview of Street Program Most of the streets in Columbia Heights were constructed before 1970 and are constructed using gravel base and asphatt pavement. The City has maintained the streets through a regular program of crack filling and seal coating on a six-year cycle. Pot hole patching has been on an "as needed basis." With the exception of Municipal State Aid Routes, very few streets have received overlays or other forms of rehabilitation. Past policy has been to assess the entire cost of street improvements to the benefitting properties except M.S.A. Routes, which are not assessed. Many of the streets are in need of improvement as indicated by the Pavement Management Program that has been used by the City. The Pavement Management Program provides an indication of pavement condition based on rideability and visual appearance. Research has shown that by seal coating asphalt pavements on a six to ten year cycle and overlaying the existing pavement with a structural overlay at approximately twenty year intervals, an asphalt pavement can be made to last 100 years. Resolution 96-28, adopted by the City Council on February 26, 1996, sets forth a program for City wide street rehabilitation and maintenance. The Resolution divides the City into seven street zones for the purposes of seal coating and street rehabilitation. The Resolution requires the City Engineer to review the streets in each zone at the appropriate time and to determine which streets within the zone would benefit from rehabilitation and to make recommendations to the City Council on the types of rehabilitation needed and a determination of the costs of this rehabilitation. The intent of the program is to provide the appropriate rehabilitation method to extend the useful life of the existing pavement. This results in lower overall costs than can be expected if the street is reconstructed at the end of the pavements useful life. Authority. to Do Improvements The City has the authority to order improvements to streets and to assess benefitting properties under Section 75 of the City Charter and under State Statute Chapters 429 and 435. Determination of Streets for Seal Coating In accordance with Resolution 96-28, the City Engineer has divided the City into seven street rehabilitation zones. Zone 2, scheduled for 1997, is the area of the southeastern portion of the City bounded by Reservoir Boulevard, 45th Avenue, Stinson Boulevard and 37th Avenue. All local streets in this zone are asphalt. The majority of the streets in this zone were constructed in the 1950's, 60's and 70's. One street segment was constructed in 1930. FEASIBILITY REPORT 1997 SEAL COATING PROGRAM ZONE 2 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly r~istered E_,ggineer under the laws ofth~ Regis~yation No. 18829 City of Columbia Heights, Minnesota Engineering Department 24-Feb-97 ENGINEER'S ESTIMATE P.I.R. 947 - COLUMBIA HEIGHTS PROJECT 9701 1997 STREET SEAL COAT - ZONE 2 37TH AVENUE TO 45TH AVENUE RESERVOIR BOULEVARD TO STINSON BOULEVARD PIERCE STREET, 46TH AVENUE TO 47TH AVENUE NO. DESCRIPTION QUANT. UNIT UNIT PRICE 1 Curb and gutter repair 2 Surface repair costs 3 Sweep before sealcoat 4 Sealcoat (FA-2 aggregate) 5 Sweep after sealcoat 240 L.F. $22.00 1 L.S. $34,239.30 64,020 S.Y. $0.02 64,020 S.Y. $0.45 64,020 S.Y. $0.04 TOTAL $5,280.00 $34,239.3O $1,280.40 $28,809.OO $2,56O.8O CONSTRUCTION COST $72,169.50 1997 SEALCOAT - ZONE 2 What is sealcoating? Sealccating consists of spraying an asphalt emulsion on the street and immediately covering the emulsion with small rock {pea gravel). The rock is pushed into the emulsion with rollers. The emulsion acts like a glue between the street surface and the rock. The excess rock is swept up within two weeks. The finished thickness of the seatcoat is about 1/4 inch. Prior to seaicoating, City crews will repair major cracks and potholes. Why sealcoat? Sealcoating provides a protective surface for the street. Sunlight and summer heat "dry" out the surface of bituminous street, leading to the failure of the pavement over time. The asphalt emulsion helps to keep the original surface in good shape. The rock provides a rougher surface to improve traction. Sealcoats provide little structural strength to the pavement, yet timely sealcoating can double the useful life of a street. It is generally recognized that streets and roads should be sealcoated every 6 to 8 years in cur climate. The City of Columbia Heights' policy is to sealcoat every 8 years. when will sea!coating be done? Sealcoating is usually done between July 15 and September i. The actual procedure generally takes about one week for the area proposed. Signs would be posted the day before a particular street is sealcoated as a reminder not to park on the street the next day. Streets will be closed temporarily (less than ! hour) during the sea!coating operation. (OVER) ESTIMATED MATERIAL COST P.I.R. 949 - COLUMBIA HEIGHTS PROJECT 9613 ALLEY CONSTRUCTION 39TH TO 40TH, QUINCY TO ALLEY NO. DESCRIPTION I Remove bit. curb and gutter (contractor) 2 Install curb and gutter (contractor) 3 Remove alley apron (contractor) 4 Install 8" concrete alley apron (contractor) 5 Remove sidewalk (contractor) 6 Install 8" concrete sidewalk (contractor) 7 Common excavation (disposal only) 8 Install aggregate base Class 5 (material only) 9 Install bituminous alley (material only) 10 Install black dirt (material only) 11 Install sod (material only) QUANT. UNIT 22.O L.F. 22.0 L.F. 148.0 S.F. 107.0 S.F. 56.O S.F. 56.0 S.F. 62.0 C.Y. 67.7 C.Y. 33.0 Tons 11.0 C.Y. 96.56 S.Y. UNIT PRICE $5.00 $15.5o $1.75 $4.5o $1 .oo $4.5o $2.oo $6.34 $25.oo $11.00 $1.5o TOTAL $110.00 $341.00 $259.00 $481.50 $56.oo $252.00 $124.00 $429.22 $825.oo $121.00 $t44.84 TOTAL MATERIAL COST $3,143.56 2 '40TH AVE. ~'3 37 f~ ~1' 36 t3 5o ~9 27 82 39TH AVE, '~ $ ' "),t .3 ASSESSABLE ALLEY FEET P.I.R. 949 - COLUMBIA HEIGHTS PROdECT 9613 PROPOSED ALLEY CONSTRUCTION ~)gTH AVENUE TO 40TH AVENUE, QUINCY STREET TO NORTH-SOUTH ALLEY f 3J_3~tDNOO ~// IS A3NIN© t0 ALLEY TYPICAL RFF-SET S£CTIF1N 14' // BITUMINOUS WEAR ]}ITUMINOUS ]}INDER CLASS 5 AGGREGATE SASE STREET R ECON STR U CTI ON REHABILITATION PROGRAM MINNEAPOLIS XXXXX CITY OF" NEW BRIGHTON RECYCLED BASE W/ NEW SURFACE AND MISC. CONCRETE REPAIRS MILL ,~ND OVERLAY, AND MISC. CONCRETE REPAIRS CITY OF" ST. ANTHONY OF "it' MINNEAPOLIS CITY OF COLUMBIA HEIGHTS NOTICE FOR PUBLIC HEARING Pursuant to City Charter, notice is hereby given that the City Council has determined the following Public Improvement Hearing be held on Monday, March 3, 1997, at 7:00 P.M. in the City Council Chamber, 590 40th Avenue N.E. to consider: P.I.R. 947 - Municipal Prdiect 9701 - Seal Coat Streets in Zone 2 and Pierce Street. 46th Avenue to 47th Avenue Seal coating of the bituminous City streets in Zone 2 listed below, and Pierce Street, 46th Avenue to 47th Avenue. Zone 2 is bounded by Reservoir Boulevard on the west, 37th Avenue N.E. on the south, Stinson Boulevard on the east and 45th Avenue N.E. on the north. Street Proiect Limits 39th Avenue N.E. 39th Avenue N.E. 39 1/2 Avenue 41 st Avenue N.E. 42nd Avenue N.E. 43rd Avenue N.E. Tyler Street Tyler Street Polk Street Ulysses Street Hayes Street Arthur Place Cleveland Street Cleveland Street Benjamin Street McKinley Street Stinson B}>ulevard Tyler Street to P0tk Street Arthur Street to McKinley Street Cleveland Street to McKinley Street Reservoir Boulevard to Stinson Boulevard Reservoir Boulevard to Cleveland Street Reservoir Boulevard to Benjamin Street 41st Avenue N.E. to 42nd Avenue N.E. 44th Avenue N.E. to Cul-de-sac 41st Avenue N.E. to Arthur Street Johnson Street to Cul-de-sac 37th Avenue N.E. to 41st Avenue N.E. 44th Avenue N.E. to Cut-de-sac 39th Avenue N.E. to 40th Avenue N.E. 41st Avenue N.E. to 42nd Avenue N.E. 43rd Avenue N.E. to 45th Avenue N.E. 37th Place to 40th Avenue N.E. 45th Avenue N.E. to Cul-de-sac Work would include selective concrete curb and gutter replacement, bituminous surface patching and sealcoat application. Estimated total project cost $87,740.56 Proposed assessment period of 1 year. P.I.R. 949 - Municipal Proiect 9613 - Alley Construction 39th Avenue N.E. to 40th Avenue N.E., Quincy Street to the North-South Alley The proposed alley is 10 feet in width. Work would include new aggregate base, new bituminous alley surfacing, concrete curb and gutter with alley apron replacement, concrete sidewalk replacement, resodding, and miscellaneous associated construction items. Estimated total project cost Proposed assessment period of 5 years. $10,783.69 Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, extension 209, or TDD 782-2806 (for deaf only) to make arrangements. The City of Columbia Heights does not discriminate on the basis of disability in employment or the provision of services. CITY OF COLUMBIA HEIGHTS Walter Fehst City Manager Published in Focus on 2/20/97 and 2/27/97 24-~b-97 ESTIMATED ASSESSMENT COST P.I.R. 947 - COLUMBIA HEIGHTS PROJECT 9701 1997 STREET SEAL COAT - ZONE 2 37TH AVENUE TO 45TH AVENUE RESERVOIR BOULEVARD TO STINSON BOULEVARD PIERCE STREET, 46TH AVENUE TO 47TH AVENUE ESTIMATED COST CONSTRUCTION COST ENGINEERING COST ADMINISTRATION COST TOTAL PROJECT COST ASSESSMENT FOOTAGE 25,642 STREET FEET 34,104 AVENUE FEET 25,642 + 1/3 (34,104) = FULL ASSESSMENT RATE $86,603.40 ................... = $2.34 37,010.0000 $2.34 / 3 = $0.78 ESTIMATED COST SHARING TOTAL PROJECT COST CITY SHARE ASSESSED COST PROPOSED ASSESSMENT RATE $72,169.50 ................... = $1.95 37,010.0000 $1.95 /3 = $0.65 $72,169.50 $7,166.32 $7,267.58 $86,603.40 37,010.0000 / ASSESSABLE STREET FOOT / ASSESSABLE AVENUE FOOT $86,6O3.4O ($14,433.90) $72,169.50 / ASSESSABLE STREET FOOT / ASSESSABLE AVENUE FOOT