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February 24, 1997 Regular
ADMINISTRATION February 19, 1997 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, February 24, 1997 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/7'82-2806 for deaf only) 1. CALL TO ORDER/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Council Minutes MOTION: Move to adopt the minutes of the February 10, 1997 Regular Council Meeting. 2) 1997-1998 PMA Memorandum of Understanding- Resolution No. 97-23 MOTION: Move to adopt Resolution No. 97-23 being a resolution regarding the Memorandum of Understanding between the City of Columbia Heights and the Public Managers' Association, effective January 1, 1997 - December 31, 1998. 3) Authorization to Purchase Hydrants and Repair Parts MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Northern Water Works for hydrants and repair parts based on their Iow, responsible quotation of $6,105.29 plus tax, with funding to come from Fund 601-49430-2160. CITY COUNCIL AGENDA FEBRUARY 24, 1997 PAGE 2 4) Purchase of In-Car Video Systems MOTION: Move to authorize the purchase of two Eyewitness in-car video systems from Kustom Signals, Inc. at a total cost of $10,690 plus tax with funding from Cable TV Fund, and that the Mayor and City Manager are authorized to enter into a contract for same. 5) Authorization to Purchase Underbody Plow MOTION: Move to authorize the purchase of a Monroe MF-5-10 underbody plow from Crysteel, Inc. of Fridley, Minnesota, based on their Iow, responsible quotation of $3,276.25 plus tax; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same with funding to come from Fund 431-43121-5180 and 101-43121-4395. 6) Authorization for Installation of Replacement Starter at Pump Station #2 MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Aid Electric of Fridley, Minnesota, to furnish and install a new soft starter on Pump #2 at Pump Station #2 based on their Iow, responsible quotation of $4,235.00 with funding to come from the Water Construction Fund. 7) Authorization to Seek Bids for 1997 Miscellaneous Concrete MOTION: Move to authorize staff to seek bids for 1997 Miscellaneous Concrete Replacement and Installation Project. 8) Authorization to Seek Informal Bids -Officiating Services MOTION: Move to authorize staff to seek informal bids for the purchase of softball/baseball officiating services. 9) PUD Preliminary Plan, TVI, Inc. - 4849 Central Avenue MOTION: Move to approve the Preliminary Plan as it is consistent with the City's Comprehensive Plan and Zoning Ordinance and satisfies the requirements of the PUD Preliminary Review portion of the Zoning Ordinance. 10) Renewal of the SACCC Joint Powers Agreement and the Alternative Meeting Schedule. MOTION: Move to approve the renewal of the Southern Anoka County Community Consortium Joint Powers Agreement and the alternative meeting schedule. 11) Starting Pay for Vehicle Maintenance Foreman MOTION: Move to approve the starting rate for Steve Synowczynski in the position of Vehicle Maintenance Foreman at the three year rate of $3,480 per month, based on the 1997 non-union schedule. CITY COUNCIL AGENDA FEBRUARY 24, 1997 PAGE 3 12) Establish Council Work Session Dates MOTION: Move to establish Council work session dates and times as Monday, March 3, 1997 at 8:00 p.m. and Monday, March 17, 1997 at 7:00 p.m. 13) Approval of License Applications MOTION: Move to approve the 1997 license applications as listed. 14) Approval of Payment of the Bills MOTION: Move to approve the payment of the bills as listed out of proper funds. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS 6. PUBLIC HEARINGS 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Resolution No. 97-21 Being a Resolution Requesting Representation from League of Minnesota Cities Insurance Trust. MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-21 being a resolution requesting representation from League of Minnesota Insurance Trust for appeal in two companion civil actions in Hennepin County District Court entitled Fields vs. MPRS et al, and Starks vs. MPRS et al. Resolution No. 97-22 Being a Resolution Authorizing and Approving Participation in Cooperative Activites of Minnesota Police Recruitment System. MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-22 being a resolution authorizing and approving participation in cooperative activities of Minnesota Police Recruitment System. 2) First Reading of Ordinance No. 1340 Being an Ordinance Pertaining to Zoning Amendments MOTION: Move to waive the reading of Ordinance No. 1340 there being ample copies available for the public. CITY COUNCIL AGENDA FEBRUARY 24, 1997 PAGE 4 MOTION: Move to establish March 10, 1997 at approximately 7:00 p.m. as the date and time for the second reading of Ordinance No. 1340, an ordinance amending Ordinance No. 853, City Code of 1977, and pertaining to zoning amendments. 3) Resolutions Approving Revocation of Residential Rental Licenses Held by Lynde Investments for the Following Twelve (12) Addresses: 4050 4th Street 4060 4th Street 4100 4th Street 4120 4th Street 4425 University 4433 University 4441 University 4707 University 4715 University 5121 University 5131 University 5141 University Avenue Avenue Avenue Avenue Avenue Avenue Avenue Avenue MOTION: Move to waive the reading of the resolutions there being ample copies available for the public. MOTION: Move to approve the adoption of the resolutions regarding the twelve aforementioned addresses owned by Lynde Investments. Bid Considerations Other Business 1) Implement Penalties on U.S. WEST for Violations of the Cable Franchise (The Telecommunications Commission will make a recommendation at their meeting of February 20, 1997. The Council Letter on this item will be distributed Friday, February 21, 1997.) 2) Adjustments to Basic Cable Rates and Equipment Rates (The Telecommunications Commission will make a recommendation at their meeting of February 20, 1997. The Council letter on this item will be distributed Friday, February 21, 1997.) CITY COUNCIL AGENDA FEBRUARY 24, 1997 PAGE 5 3) Purchase of 100 Radio Read Water Meters MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with WaterPro in the an0dunt of $21,200 for the installation of 80 radio read units on existing meters and 20 new radio meters, with funding coming from the sewer and water funds. 4) Purchase of Handheld Meter Reading Device MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with WaterPro for one handheld Sensus #3003 reading unit and software in the amount of $9,850 and to enter into an agreement with Business Records Corporation to purchase downloading software in the amount of $4,000 with funding coming from the sewer and water funds. 5) Sprint Spectrum Contract MOTION: Move to dedicate revenue from the Sprint Spectrum contract to General Fund operating expenses and to direct staff to deposit all revenue into the General Fund. ALTERNATE MOTION: Move to dedicate the revenue from the Sprint Spectrum contract to and to direct staff to deposit all revenue into the Fund. 6) Award of Contract for Zone 1 and 2 Street and Watermain Improvements MOTION: Move to award the contract for Municipal Projects 9415, 9416, 9417, 9418, 9419, 9420, 9421,9423, 9614, 9615, 9616, 9617, 9618, 9619, 9620, 9621, 9622, 9623, 9624 and 9625 to Midwest Asphalt Corporation of Hopkins, Minnesota based on their tow, qualified responsible bid of $1,256,447.80 for Street and Watermain Improvements; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same with funding to be from Funds 415, 431 and 601 and 602. MOTION: Move to authorize an interfund loan of $660,000 from the Refuse Fund to the PIR Fund at an annual interest rate of 7.5% and to appropriate funds as needed in Fund 415,430, 651 and 652 for the above listed projects. CITY COUNCIL AGENDA FEBRUARY 24, 1997 PAGE 6 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings 1) February 3, 1997 Library Board of Trustees 2) February 11, 1997 Planning and Zoning Commission 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT Walter R. Fehst, City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING FEBRUARY i0, 1997 CALL TO ORDER/ROLL CALL The Mayor called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO THE MEETING AGENDA There were no additions nor deletions to the meeting agenda. CONSENT AGENDA Items on the Consent Agenda are considered to be routine and are acted on by the City Council with one motion. Motion by Peterson, second by Jones to approve the following items on the Consent Agenda: AdoDt Council Minutes of January 27, 1997 ReGular Council Heetinq The Ceunci! approved the minutes of the January 27, 1997 Regular Council Meeting as submitted. Resolution No. 97-18 Beinq a Resolution ReGardinq the 1997-98 International Association of Firefiqhters Labor AGreement. The reading of Resolution No. 97-18 was waived there being ample copies available for the public. RESOLUTION 97-18 REGARDiNG LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEiGHTS AND THE INTERNATIONAL ASSOCIATION OF F!REFiGHTERS, LOCAL 1216 WHEREAS, negotiations have proceeded between the International Association of Firefighters (IAFP), Local 1216, representing Firefighters of the City, and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 1997 and 1998; WHEREAS, a copy of Said contract is available for inspection at the Office of the City Manager and is made a part hereof by reference; REGULAR COUNCIL MEETING FEBRUARY 10, 1997 PAGE 2 NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1997 and 1998 for IAFF bargaining unit employees of the City; 'and, BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this 10th day of February, 1997. Offered by: Seconded by: Roll Call: Peterson Jones All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 1997 Annual Dues - North Metro Mayors Association The Council authorized the payment of the 1997 annual membership dues to the North Metro Mayors Association in the amount of $9,684.00 to be taken from Fund 101-41110-4330. Seek Bids for 1997 Street and Parkinq Lane Stripinq The Council authorized staff to seek bids for the 1997 Street and Parking Lane Striping Contract. Seek Quotes for ReDlacement Starter at Pump Station #2 The Council authorized staff to seek quotes for replacement of the soft starter on Pump #2 for Station #2. Resolution No. 97-19 Beinq a Resolution Receivinq Zone 2 Sealcoat Feasibility Report and Callinq for a Public Hearinq The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 97-19 BEING A RESOLUTION RECEIVING THE REPORT ON SEALCOATING IN ZONE 2 AND CALLING FOR A HEARING ON SAID IMPROVEMENTS WHEREAS, pursuant to Resolution No. 96-73 adopted by the Council on November 12, 1996, a report has been prepared by Mr. Mark Winson, City Engineer, with reference to the following improvements: REGULAR COUNCIL MEETING FEBRUARY !0, 1997 PAGE 3 Sea!coatinG Tyler St. Tyler St. Polk St. Ulysses St. Hayes St. Arthur Pl. Cleveland St. Cleveland St. McKinley St. Benjamin St. Stinson Blvd. 39th Ave. 39th Ave. 39 1/2 Ave. 41st Ave. 42nd Ave. 43rd Ave. Pierce St. centerline/41st Ave. to centerline/42nd Ave. centerline/44th Ave. to dead-end centerline/4!st Ave. to center!ine/Arthur St. centerline of Johnson St. to cul-de-sac north right-of-way of 37th Avenue to centerline/4!st Ave. center!ine/44th Ave. to dead-end centerline/39th Ave. to center!ine/40th Ave centertine/41st Ave to centertine/42nd Ave north right-of-way of 37th Place to centerline/40th Ave center!ine/43rd Ave to centeriine/45th Ave cul-de-sac to centerline of 45th Ave centerline/Tyler St to center!ine/Po!k St center!ine/Arthur St to centerline/McKinley St centerline/Cleveland St to centerline/McKinley centerline Res. Blvd. to centertine/Stinson Blvd. centerline/Res.Blvd, te centerline/Cleve!and centertine/Res. Blvd. to centerline/Benjamin center!ine/46th Ave te centerline 47th Ave and this report was received by the Council on February 10, 1997. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective and feasible. NOW, THEREFORE, BE IT RESOLVED that the Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property (street feet) as well as non-abutting property on the closest intersecting street (avenue feet) for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $87,740.56. AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed improvements on the 3rd day of March, 1997 in the Council Chambers of the City Hall at 7:00 p.m. and the City Manager shall give mailed and published notice of such hearing and improvement as required by law. Dated this 10th day of February, 1997. Offered by: Seconded by: Roll call: Peterson Jones Ail ayes REGULAR COUNCIL MEETING FEBRUARY 10, 1997 PAGE 4 CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 10th day of February, 1997. Jo-Anne Student Deputy City Clerk Resolution No. 97-20 Beinq a Resolution Receivinq Feasibility ReDort for Pavinq Alley and Callinq for a Public Hearinq The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 97-20 BEING A RESOLUTION RECEIVING THE REPORT OF PAVING ALLEY EAST OF QUINCY TO EXISTING ALLEY AND SOUTH OF 40TH AVENUE AND CALLING FOR A HEARING OF SAID IMPROVEMENTS WHEREAS, a report has been prepared by Mr. Mark Winson, City Engineer, with reference to the following improvements: Alley Pavinq Alley east of Quincy Street to existing alley south of 40th Avenue and this report was received by the Council on February 10 1997, and ' WHEREAS, the report provides information regarding Whether the proposed project is necessary, cost-effective and feasible. NOW, THEREFORE, BE IT RESOLVED, that the Council will consider the improvement of such alley in accordance with the report and the assessment of abutting property (street feet) as well as non-abutting property on the closest intersecting street (avenue feet) for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $10,783.69. REGULAR COUNCIL MEETING FEBRUARY 20, 1997 PAGE 5 AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed improvements on the 3rd day of March, 1997 in the Council Chambers of the City Hall at 7:00 p.m. and the City Manager shall give mailed and published notice of such hearing and improvement as required by law. Dated this 10th day of February, 1997. Offered by: Seconded by: Roll call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota on the 10th day of February, 1997, as disclosed by the records of said City in my possession. Jo-Anne Student Deputy City Clerk Final Payment for Metal Utility Bui!dinq Slab The Council accepted the work for concrete slab-on-grade in the metal utility building and authorized final payment of $18,096.00 to Ron Kassa Construction of Richfield, Minnesota. Payment of Bills The Council approved the payment of the bills as listed out of proper funds. License ApDlications The Council approved the 1997 license applications as listed and approved the rental housing licenses as noted in the February 5, 1997 memo from Lowell DoMars. Roll call on Consent Agenda: Ail ayes REGULAR COUNCIL MEETING FEBRUARY 10, 1997 PAGE 6 o RECOGNITION, PROCLAMATIONS, PRESENTATIONS~ GUESTS There were no items for this section of the agenda. PUBLIC HEARINGS There were no public hearings. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances There were no other resolutions nor ordinances. B. Bid Considerations 1) Award of Multi-Purpose Copier for Public Works Department The Public Works Director was of the opinion that the outright sale of the Department's present copier could realize more money than was being allowed for a trade-in by the bidders. The present copier is currently under a maintenance agreement. It was noted that other department heads had indicated an interest in acquiring this copier. The Public Works Director felt since the copier would be used with less intensity in other departments, it would have more longevity and the monthly maintenance cost would be less. Motion by Jolly, second by Jones to award the bid for a Minolta Copier EP4050 to CDP Imaging Systems of Minneapolis, Minnesota, based upon their low, responsible bid in the amount of $9,105.75 including sales tax with funds appropriated from the Capital Equipment Replacement Fund, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes Resolution No. 97-19 (Receivinq Zone 2 Sealcoat Feasibility Report and Callinq for a Public Hearinq) and Resolution No. 97-20 (Receivinq Feasibility Report for Pavinq Alley and Callinq for a Public Hearinq) Councilmember Ruettimann requested these two items, which had been approved on the Consent Agenda, be brought back for further discussion. REGULAR COUNCIL MEETING FEBRUARY !0, 1997 PAGE 7 The Public Works Director reviewed each project and estimated costs. He advised that all affected property owners will be notified by mail of the public hearing regarding their individual projects. The public hearing is scheduled for March 3, 1997 at 7:00 p.m. in the Council Chambers. C. Other Business i) Authorization to Purchase Cable for TV insDection System The sole supplier for this cable is Aries Industries. This firm is attempting to locate a buyer for the City's old cable. o Councilmember Ruettimann suggested consideration be given to using funds from the Telecommunications Commission budget to cover the costs associated with this purchase. The Assistant to the City Manager stated that there are no restrictions on the use of these monies. Discussion continued regarding the use of funds from the Telecommunications Commission for equipment associated with the cable system as well as using funds to purchase equipment for the cable tv inspection system. Motion by Peterson, second by Jones to authorize the Mayor and City Manager to purchase 1,000 feet of TV cable from Aries Industries, the sole supplier, for $3,540.00 plus tax of $230.10, funds coming from 602-49450-2171 and 602-49450-4395 respectively. Roll call: Ail ayes 2) First Time Homebuyer ADDlication Motion by Jolly, second by Peterson to grant approval (concurrence) for the City to apply for an allocation of maximum allowable from the Minnesota Finance Agency Minnesota City Participation Program (First Time Homebuyer Program) and, if successful in securing an allocation, to provide the necessary City involvement in the program. Roll call: Ail ayes ADMINISTNAT!VE REPORTS A. ReDort of the City Manaqer Minutes of the last two Charter Commission meetings were available at this meeting. The minutes of the November 20, 1996 meeting had been included in the agenda packet. REGULAR COUNCIL MEETING FEBRUARY 10, 1997 PAGE 8 The minutes from the January 16, 1997 meeting were distributed at the Council Meeting. A request was made to make minutes of the Charter Commission meetings available as soon as possible even though they may not have been approved..it was felt this would provide improved communication between the Commission and the Council. Discussion continued regarding items being considered by the Commission which are unresolved. Councilmember Ruettimann mentioned he had met with the Commission Chairperson to discuss the proposed reduction relative to Chapter 5 Initiative, Referendum and Recall. ' The majority of Councilmembers supported the 10% reduction or 800 voters, whichever is greater. Another unresolved issue appears to be the abandonment of the charter action taken by the Council last fall. The City Attorney advised that there must be an unanimous vote to pass an amendment to the Charter. The City Manager inquired if he should send a letter to the Charter Commission regarding the stated concerns and whether he should include these issues on the agenda of a Council work session. o B. ReDort of the City Attorney The City Attorney had nothing to report at this time. The Public Works Director displayed some maps recently done by the GIS Range Rider. He pointed out their clarity. GENEP~AL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetinqs The following minutes were included in the agenda packet: Charter Commission November 20, 1996 Meeting Draft Minutes of the January 16, 1997 Charter Commission Meeting Traffic Commission Meeting of February 3, 1997 B. Other Communications Councilmember Jolly noted he had attended a two-day Tax Increment seminar recently. He felt the information presented was extremely valuable. REGULAR COUNCIL MEETING FEBRUARY !0, 1997 PAGE 9 !0. CITIZEN FORUM A resident expressed a number of concerns most of which were related to the accumulation of snow and ice on watkways and at bus stops. He requested these matters be addressed as they concern pedestrian safety. This resident also referred to a neighborhood parking problem and gave the address where this is occurring on Fifth Street. He suggested this residence is being used as a treatment center. Ten scouts from Boy Scout Troup ~119 from Immaculate Conception School were in attendance at the Council Meeting. They are studying citizenship. One of the scouts mentioned an area at 43rd and Washington which is a slippery roadway for the school bus. 11. ADJOURNMENT Motion by Peterson, second by Sturdevant to adjourn the meeting at 7:50 p.m. Roll call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary ~!~TY COUNCIL LETTER Meetinq of: February 24, 1997 AGENDANo: S~TION: CONSENT ORIGINATINGciTY MANAGER'sDEPARTMENT: APPROvALCITY MANAGER'S NO: The current Memorandum of Understanding between the City and the Pu~ Managers' Association representing Division Heads, terminated on December 31, 1996. Negotiations between the City's negotiation, spokesperson and PMA have resulted in a mutually acceptable Memorandum of Understanding for calendar years 1997 and 1998. The proposed changes are attached and as follows: W~ges: !997: 3% adjustment over 1996 1998: 3.5% adjustment over 1997 and change in number of years to maximum of range from !5 years to 13 years Insurance: 1997: $340 per month (1996 = $300 per month) 1998: $375 per month D~ferred Compensation: Employer shall pay on a dollar-for-dollar matching basis; $500 per employee for 1997; $500 per employee for !998 (1996 = $500). Vehicle Use and Mileage Reimbursement: Public Works Director taken out as being assigned a permanent vehicle. The total cost package over the two years is 7.44%. Attached is a resolution which would adopt and establish the changes as negotiated for calendar years 1997 and 1998. Also attached is a uniform settlement form. Minnesota Statute 179A.04, Subdivision 3, paragraph (n) requires completion of a Uniform Settlement Form (Form). The Form is applicable to contract negotiations between exclusive representatives and all public employers, other than Townships. The Bureau of Mediation Services (Bureau) is charged with developing the Form and related instructions for compliance with the statute. Pursuant to that charge, the Bureau has adopted the attached Form to meet the requirements of this legislation. The Form is not intended to be a report of a public employer's labor costs or a substitute for the costing by labor or management of their collective bargaining proposals. Its purpose is limited to fulfilling the requirements of Minnesota Statutes 179A.04, Subdivision 3, paragraph (n). It is the intention of this legislation to provide a standard basis for public employers and the public to compare the economic elements of collective bargaining settlements. The attached Form must be presented to the governing body of each public employer at the time it ratifies a collective bargaining contract. The Form must be available for public inspection during normal business hours within five (5) calendar days after ratification by the public employer. The difference between the percentage change from baseline reflected on the Uniform Settlement Form and the total cost package is attributable to the fact that the form includes cost of movement through the wage schedule. This is not included as a part of the total cost package of the City unless there is a change in the wage schedule (ex., added step, etc.). Thus, if the new dollars for wage schedule movement and the corresponding social security and retirement contribution attributable to the wage schedule movement were subtracted, the change in baseline would be the same as the total cost package. Likewise, if all members of the bargaining unit were at the maximum of their range, the change from baseline and the total cost package would be the same. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 97- , regarding the Memorandum of Understanding between the City of Columbia Heights and the Public Managers' Association, effective January 1, 1997 December 31, 1998. COUNCIL ACTION: RESOLUTION 97- 2 3 BEING A RESOLUTION REGARDING MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF COLUMBIA HEIGHTS AND PUBLIC MANAGERS' ASSOCIATION BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that: WHEREAS, negotiations have proceeded between the Public Managers' Association, representing Division Heads of the City, and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable Memorandum of Understanding for calendar years 1997 and 1998; WHEREAS, a copy of said Memorandum of Understanding will be made available for inspection at the Office of the City Manager and is made a part hereof by reference. NOW, THEREFORE, BE IT RESOLVED that the Memorandum of Understanding as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1997 and 1998 for Public Managers' Association bargaining unit employees of the City. BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized to execute this agreement. Passed this 2/4 t h day of , 1997. Offered by: Ruer t i ma nn Seconded by: Pet e r so n Roll Call: A1 1 ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY OF COLUMBIA I-[EIGHTS PROPOSAL TO Tt-EE PUBLIC MANAGERS ASSOCIATION 1. INSURANCE The EMPLOYER will contribute up to a maximum of three hundred and forty dollars ($340) per month per employee for calendar year t997 for employee life insurance, group health insurance, and dental insurance. Should the cost of such benefits be less than $340 per month, the difference may be used toward any other City-provided insurance benefit and/or ICMA deferred compensation. The EMPLOYER contribution per month per employee for calendar year 1998 for employee life insurance, group health insurance and dental insurance will be three hundred seventy-five ($375) dollars. Should the cost of such benefits be less than $375 per month for 1998, the difference may be used toward any other City-provided insurance benefit and/or ICMA deferred compensation. 2. DEFERRED COMPENSATION As a form of additional compensation, the EMPLOYER shall pay on a dollar-for-dollar matching basis up to a maximum of: $500 per year per employee for 1997 S500 per year per employee for 1998 toward the ICMA Deferred Compensation Plan. 3. VEHICLE USE AND MILEAGE REI2vlBURSF_zMENVT The Fire Chief and Police Chief shall be assigned permanent vehicles to be used only for official transportation unless authorized by the City Manager. Employees not assigned a permanent vehicle shall be reimbursed on a per mile rate as established by the City Council. 4. DURATION This Memorandum of Understanding shall be effective as of January 1, 1997, and shall rems_in in force and effect until December 31, 1998. This agreement shall continue in effect until a new agreement or contract supersedes it. 5. WAGES See Appendix A. z z z-~ CITY COUNCIL LETTER Meeting of: 2/24/97 I AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER CONSENT ITEM: AUTHORIZATION TO PURCHASE BY: M. Winson BY: DATE: 2/t8/97 DATE~/~ ~/~ NO. HYDRANTS AND REPAIR PARTS ~ --A" ~.~ ] 7 Annually, Public Works purchases replacement fire hydrants and hydrant repair parts to replace hydrants and parts that have damaged or malfunctioned. Staff requested quotations fi'om three providers for the same list of hydrants and parts. The quotes received are: $6,105.29 $6,359.24 $6,994.40 Northern Water Works Davies Water Equipment Water Pro Supplies The 1997 budget includes $10,000 for the purchase of hydrants and repair parts. Staff recommends Works. purchase fi'om Northern Water RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Northern Water Works for hydrants and repair parts based on their low, responsible quotation of $6, t05.29 plus tax, with fu!nding to come fi'om Fund 601- 49430-2160. MAW:ih 97-088 COUNCIL ACTION: CITY OF COLIJMBtA HEE1QHTS REQUEST FOR QUOTES FOR HYDRANTS AND HYDRANT PARTS FeOru~ry 4: 1997' The City of Colum~i~ Heights is recluesting quotes for the fotlOw~ng items: UNIT TOTAL QTY UN!T OE$C~IPTtON PART # CO~T COST 24 EA COUPLING HALFS 67 ~'~. zz2 4~ 24 EA KNU~LED STUDS 88 ~ .~ . ~,~ 4 EA VALVE SEATS 31 ~,~ ~, ~ 24 EA VALVE SEAT O-RiNGS 77 ~~_. 24 EA SELF LOCKING NUTS 87 /,¢~ ~R.'¢ 24 EA SUPPORT GASKETS 58 ,~¢ ~, iG 6 EA , UPPER ROD ASSEMBLY,. 32 1/~" 71 ~8.~;'" ~7¢¢ .. ~2 EA VALVE SEAT O-RiNG 3 /.G~ ~ EA VALVE RO~ GASKET 3~ . ~ 4' EA UPPER </ALVE WASHER 34 /¢, ~ ~ EA DRAIN PLUNGER ASSEMBLY 7 ~~ J?~. ~ 6 'EA OPERATING NUTS ~T .___~¢~ ~/~ 3 EA NEW HYDB~NT 7'8' 8URy"W~T~ - ' 18" B R EA~WAYS '~ 5" TRAFFIC REPAIR KITS-AFTER 1988 16" TRAFFIC REPAIR KiTS-AFTER 1988 TOTAL 3 EA QUOTE~ MAY BE FAXED TO 78~-~875, ~TTN: BARB QUOTES DUE BY FEbRUaRY 11, 1997 IF YOU HAVE QUEBT1ONS, PLEASE CONTACT TERRY RANDALL AGENDA SECTION: NO. ITEM: Purchase o15 In-car yideo Systems NO. CONSENT CITY COUNCIL LETTER ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnson DATE: February 14, 1997 Mee~n~ of: February 24, 1997 CITY MANAGER APPROVAL: DATE: / , At a previous work session, the Council discussed the purchase of in-car video systems for one marked patrol unit. The advantages of an in-car video system are many: · · · · · · · · Provides an indisputable video and audio record of encounters involving officers and citizens. Enhances prosecution of DUI, drug interdiction, traffic violations, and other offenses. Has the potential of reducing court appearances, which could cut back on overtime costs. Supports officer's testimony and actions. Improves level of professionalism. Reduces complaints. May be used for training and evaluation purposes. Serves as a permanent record for purposes of reporting and verifying actions taken. In order to test the usefulness of this type of system to our agency, we are requesting approval to purchase two in-car video systems to be installed in the two squads that were recently ordered. The department has researched three different systems. The three systems are Kustom Signals Eyewitness, CMI/MPH Mobile Vision, and Gatrs Silent Partner III. We have looked closely at each of these systems and f'md many of the features to be of equal quality. There are, however, features that make one system stand out above the other two. (See attached comparison sheet). Because of the materials used, the features offered, and the recommendation of several departments within the metro area, it is the recommendation of the Chief of Police to purchase two Kustom Signal Eyewitness in-car video systems. RECOMMENDED MOTION: Move to authorize the purchase of two Eyewitness in-car video systems from Kustom Signals Inc. at a total cost of $10,690 pins tax with funding Rom the Cable T.V. Fund; and that the Mayor and City Manager are authorized to enter into a contract for same. TMJ:mld 97-094 Attachment COUNCIL ACTION: COMPARISON OF IN-CAR VIDEO SYSTEMS Kustom Signal CMI/MPH Gall's Eyewitness Mobile Vision Silent Parmer III 1. Color camera Color camera Color camera 1 Lux, Sony 1.5 Lux Hitachi 5 Lux 2. Zoom lens 12:1 Zoom lens 6:1 Information not available 3. All controls for camera in controller. Zoom focus, auto focus All controls for camera on camera All controls for camera on camera 4. Adjustable LED's and backlit displays. No adjustment Backlit display Single switch adjustment Indicator lights o Panasonic AG-720VCR Industrial grade Horizontal or vertical operation 2,6, or 8 hour recording Action America Industrial grade Horizontal application only 6 hours recording Unknown brand name Industrial grade Horizontal application only 8 hours recording o Vault, self-contained heat pump, fireproof, 2 layers of Kevlar. 16 gauge painted steel Foam board insulation Vault heat strip, pump is optional, fireproofing not available, Kevlar not available. 14 gauge stainless steel Foam insulation No heat tape or pump. Described as heavy duty metal. Foam padding. Color monitor Panasonic 3" Stand alone or console versions Color monitor Sony 3: Stand alone only Color monitor 2.9" Brand(?) Stand alone only 8. Cost $4,995 Plus tax and shipping Cost $3,895 Plus tax and shipping Cost $2,999.99 Plus tax and shipping FEB- 3-97 ~ON 15:08 KUSTOQ SIGNALS, INO. FAX NO. 9134921703 P. 02 k((((((( KUSTOM SIGNALS, INC. 9325 t:~l~m. Le, ne, xa. K5 66216-,33~7 913.492-14C0 F,~v~ 913-492-1703 CHIEF JOHNSON COLUMBIA HEIGHTS POLICE DEPT $$9 MILL ST NE COLUMBIA ETS, MN 55421-3882 RF!,. 60 Da' ARO QUOTATION FORM Date .... 2/03/97 Phone... 612-782-2~44 Fax $.., 612~782-2801 c/~ #... Raf Quote $. 1062 0235 OptiOR $ 0! ~ot~ Expires after 60 Days Q~OT~TiON FOB C~anute, KS, ~U~ECT TO acc~t~ce by ~rp~ate a~ce. Paten( Te~ms: Net 30 Daya~ SPECZA~ PRICING: EYEWITNESS iNDU~TRISLL GRADE PATROL CAR SURVEILLANCE SYSTEM, ~EATED VAST ~CO~R, O~E~ ~NSO~ W/I~f~T~ CO~0L C~E~ & CO~R MO~R, COLOR C~E~ W/MO~RIZED ~2 ;~ ZOOM SHIPPING & ~L!NG, E~WI~SS THE FOLLOWING OPTIONS ARE NOT INCLUDED IN T~E ABOVE PRICE: IN CAR MIC KIT TAPE GUARD PURCHASE OF TKE FOLLOWING OPTIONS WiLL VALIDATE A 2bid YE~R WARRA~y ON THE RECORDER BY PANASONIC: TA~E, %q{S T-120, QUA/~TITY 200 TRASC~ATE ~ROFESSIONAL BRUS~-STYLE CLF~%NING CASSETTE 4960. O0 4,960.00 35.00 35,00 95.00 0.00 50.00 0.00 4.3~ 0.oo 17,00 0.00 Total 4,99~.00 ** Ouo:e does NOT include any applicable Sales Tax Signature_ Title Sales ~epre~entative Harry Biael 9325 Pflumm Rd (B00) 458-7866 Lenexa, Ks 66215 Fax (913) 492-1703 Toll Free 800-4KUSTOM (800-458-7866) Utilizing a Vehicle Video System is Smart More and more scenes like this are being witnessed in the courtroom. Video sys- tems are helping officers turn arrests into courtroom convictions. Lawyers, judges, and suspects alt get the opportunity to see for themselves the !ndisputable circumstances surrounding an arrest. That's why the Law Enforcement Community recommends video systems for any appli- cation. Video systems will: · Save you time, money, lawsuits and paperwork · Reduce your time in the courtroom · Increase your conviction rate in court with guilty pleas · Prevent false accusations · Serve as a training tool · Increase officer safety · Investigation documentation · Evidence collection Get all the action on tape. Yellow highlight shown here indicates recording area Silent Partner !11 Video System Gives You th[vidence Exclusively from Gall's, Silent Partner III high you get a terrific video system at a fraction of the )reparable. And performance video system brings you excellent value and quality in each and every component. System features everything listed below plus preassembled wiring for easy installation, protective insulator for VCR, two 3-hole outlet boxes with built-in fuses and a grounding cable to protect against radio frequency interference. All combined, cost of other leading brands. Use Silent Partner Iii to improve the quality of evidence you present and make yourself even more credible in court! mount. With Silent PartnerTM III, only the compact camera, monitor and remote control are in the front of your ans. The next l vehicle. The Iock vault, with VCR and audio receh er. sets out of sight in the trunk. Alt parts are airbz Miniature Camera with Lens This ~" CCD auto iris con- trolled camera is your choice of color or black and white. (A) Color camera has 5 lux (best for daytime recording). (B) Black and white camera has .03 lux (best for nighttime recording). Both fixed focus cameras have 25mm focal length lens, 2 manual adjustments for far/near and wide/narrow focus. Cameras also feature light setting, shutter speed, and backlight control to handle a wide range of condi- tions. Mounts overhead to headliner, sexur~t~ screen,"~" pilhr, or on with FREE Mounts. 82 Color Monitor LCD color monitor measures only 2.9 in. yet it provides amazing clarity. Monitor fea- tures a switch so you can adjust your screen view to varying light conditions. Compact unit allows driver to see exactly what is being recorded on tape. Uses 12V DC power. Easy-to-Use NVideo Remote Control Features safe- ty eject to prevent false ejects, as well as manual and record/stop. Ten function buttons and indicator lights offer easy, one- touch operation. It puts all front panel controls at your fingertips, making the VCR fitlly operable from the driver's seat... while unit is safely locked in your trunk. Custom VHS VCR Lock Vault This 12VDC industrial design VHS VCR features "pursuit mode" output (which activates lights, sirens and recorder with the flip ora switch), a 2-head design, wired remote control. on-screen display of date, time and title, plus all wiring. Records up to 8 hours. Standard VHS size format mounts safely and securely in the Lock Vault inside trunk. Order Toll-Free! Phone 1-800-477.7766 or FAX 1-800-944-2~57. Lock Vault.' 12V electric hinged door 2 keys. 7"H x Black. ~ As Low as ~ $2,699.99 Gives You a fraction of the Silent Partner III you present in court! compact camera, the front of your and audio recei~ industrial design t (which activates ; ano reco~ switch), a 2-head d remote control, splay of date, time s all wiring. o 8 hours, [S size format y and securely in .fit inside trunk. You Need at a Price You Can Afford nent descriptions below. Our videos are licensed under US patent ~4.,789,904 and ~4,949,186. Silent Partner III System with Black & White Video Camera Sugg. List $5000.00 #O-Vl2$O ........ ~ Price $2699.99 Silent Partner III System with Color Video Camera Sugg. List $5500.00 #Q-VI251 ........ ~ Price $2999.99 And your wiring can be concealed, so less clutter and wasted space than with other systems. Also includes 3 mounting brackets (an erhead mount, security screen mount and a mount :the dashboard), all necessary wiring and instruc- time you go to court, you'll be able to eyewitness account with both video recorded evidence. See individual compo- lock Vault Protects Your 1/CE and Evidence Tapes VCR sate and ~Cure with permanent ?ount, heavy-duty metal .Ock Vault. Features include 2V electric cooling fhn, inged door entry, lock and keys. 7"H x 13"W x 17"D. lack. Wireless Audio System Wireless Telex Audio System offers high-grade sound quality for up to t000 feet. Operates on t65 to 180MHz and is FCC approved. Transmit- ter offers up to 8 hours of continuous use on a 9V battery. Features detachable lapel mic, high/Iow gain switch, adjustable mic gain, sepa- rate power and mic on/offswitches, low battery test button, a peak reading AF indicator, carrier signal indicator, mic level output control, two 7~ wave antennas and an AC or DC power jack. Comes with AC and DC power cords. From Roadside to Courtroom .., ~:~ It's All On Tape! Gall's Silent PartnerTM III features are listed below:' · Comes with your choice of color or black and white camera · Dual manual adjustment lens · Fully-operable remote con- trol from driver's seat · Safe, secure VCR protection with trunk mount Lock Vault · Tide and date capability with VCR · External audio antenna for extended range · 3 different camera mounting brackets for overhead, secu- rity screen and dashboard mounting. · Airbag-friendly accepts these major credit cards 4 hours 6 hours 5 hrs. 20 min. 8 hours 83 · Easily concealed wires for space efficiency · All necessaO, wiring and instructions ; VHS format - the most widely used in USA · Backed by Gall's "No Hassle Guarantee" * ': NEW! Blank Video Tape~ Now choose from Maxell's high quality T-t20 or T-160 VHS video tapes. These Professional Industrial (P/I) Grade VHS tapes are ideal for use with evidence collection systems, such as mobile video and time elapse recording. With the new T-160 tapes you can record your entire 8 hour shift! See chart below. T-120 VI-IS Tape Suggested List $5 50: #Q-VI255 ............................ $3.99 ~a. T-160 VHS Tape Suggested List $6.50 #Q-VI250 ............................. $4.99 ea. FAX I Date 01/03/97 INumbe¢ of"pages inclu~ng covet' ~_~ sheet TO: Chief Tom Johnson Columbia Heights PD 559 Mill Street NE Columbia Heights, MN Phone Fax Phone 612-782-:::_842 ICC: FROM: Voice Mail Phone Fax Phone Mike Hibbs MPH Industries 422 South 11th Street Adel, tA 50003 1-800-835-0690 (515) 993-3407 (515) 993-3407 REMARKS: [] Urgent [] For your review [] Reply ASAP E-] Please Comment Tom - Here is the infcrmation'~Jobile Video system that we discussed. Since the department is looking at two units l would quote you a price of $389500 per System V pius tax and shipping, If you have any further questions, please contact me through my Voice Mail Number listed above. Otherwise. t wilt contact you within the next two weeks in regards t~ this quote. Thanks. 01-3t-9-7 t0:'21AM ?01 ~2/~31 't'?_7 1FJ: 2~ 5~1.59'.~2/3qE17 HIKE HIBB_q R~SE MOBILE-VISION Mike Hlbbs District Sales Manager CMI/MPH, Subsidari~ of MPg, Inc, 422 South 11 th Adel, IA 50003 1-800-835-0690 -5.[-97 10:2lAM P02 WHY USE IN-,CAR VIDEO? · ProviOes an indisput~b}e vide() and audio record o3 ail encounters involving officer and citizen, · Enhances prosecution of DUI, drag interdictiom t~c violation ~d other offenses. - Reduces coun appea~ces - saves ove~tme expends. - Suppo~s o~ceCs ~est~ony, · ~p~ves tevei of pmfessionmism. · Reduces compi~. · ~ceaen; ~minmg ~d seffevaluation tool, .5eh'es asa video ~d audio notebook to enhance memo~' when reporting. WHY USE THE MOBILE-VISION IN- CAR VIDEO SYSTEM? HOW IS IT OPERATED ? HOW IS THE EYIDENCE PROTECTED? ISl'Oli;,i ..I · Low,light color camera with an automatic 6X zoom lens- $~andar~ , Simple six-butTon control head. . Black and white or color monitor with built-in loudspea.ker. ·Cornpact szainless steel temperature-controlled., lockable, moun~ed enclosure protects indusu'ial grade vCl{, wireless microphone receiver, and microprocessor control ~stem - · Prosramming ehange~ - restricted to authofizecl personnel. · Digit,ztty encoded wireless microphone - stand~wd/ · Back-sea~ microphone - · Grill Light inclicate$ audio reception - standard/ · Tamperproof design. · Ea~, installation - single cable ha-mes~ - all mounting included. · Mobile,Vision - "quality is nevev o~OtiOnaU" · Record mode can be activated by the Emergency Lights, wireless microphone, or control head. , DigitaLly encoded signs2 from wireless microphone ensures RECORD cannot be activated from any other source. , Recorded tape can be viewed on momtor in vehicle, normal and high- speed visual searches are possible, · Audio is recorded by th~ wireless microphone or ~he cover~ back-seat microphone. , Locked enclosure mechanically and electrically prevents tape, removal. "Record Lock" Mlows tape to be playe~ back in vehicle while preventing recorcfing over evidence, , Unlockirlg tape door does not allow access to any VCR controls or any other component~ · Removat and re:n~ert~on of mpc ~ indies:ed on recorded tape~. · 5-dig:T $¢quen~iaJ counter is superimposed on recording to dezeet mpc alteration. , Programming ~-"a~] onJy he set by authorized !Dee~onr~ei. Poia~zing filter r~.duce~ windsh~et~ win~ows, R=r-mounted conrrots for e~' one-h~ded opmfion, Aut~Zoom - zoom~ in to record lice~e plate, then back to wide angJe - automat;c:d}y ar thc touch of ~ huron. Back.Seat ~ ~ingle button sets zoom ~d focus for recording vcMcle Occupa:~ Zoom Con,rob · Aiow manuat Se~gs for su~eHl~ce. Focus Conwolb · Came~ i~ ea~il~ removed fro~ wi~dshidd for use outside of vehicle. Optional exlcrislon cables are ev~abte, Single cable * ~xtremel)' dur"abl~':. VCR and enclosure have withstood vehicle crashes ar over 1; 0 , Enclosure manufactured from 14-gauge sl:ainless steel, . Setf-contamed ,~rvrir¢flmen[al cont4'ot · Lock secures r~;~t !~0¢~ m¢char, Jc:dly and electrorficaHy. . Tape access do~r d<..:.~ tier provide access to any VCR or system control-~ '* System powers up whenever tape access door is opened for convenient ch:raging of tapes, · kndusrrial gra0c '~;CR, designed specifically for mobile applications, , Enclosure hou~c:~ VCR, mmroprocessor controls, and wireless microphone , Size: 1 i"W x -,:.~ 'H x 12.7'D. · Simple to opemre- 6 large backlit push burtons - REC, STOP, REW', PI&Y, FF, PO~¢ER. * Back. lit ~Mic' a~d "Record Lock" indicators, · R. EW arid FF b[:,~{ ms allow normal or high-speed visual tape seagch, . F. asily moun~cd m center console, verdcat s~ack or from heacilincr. * Size: 5.7" x 1 5' x I ;i". Single cable clesign. , Digital encoding · standarcLt · Compact size: 2 t/4" x 5 3/8" x 3/4". · I.avalicr< mic wtdt [ic clip ~d windscreen, · Opemt~g range irt excess of I000 feet. · 6 - 8 hou~ of c~,,nti~uous ope~tion from a 9-vok b~eW. · ~athcr belt pouch -sta~r~ CAME1L4 MOUNTED VCR WIRE.SS MICROPHONE 01-31-97 i0:2iAM PO4 MONITOR * Moni;ors options include black And white, ac:Jvc mat~i~ color, ur passive ma:fix color. ~1 with ~uaio and ~ sin~i~ cabl~ Er video, ~udio and power! IN-CAR MICROPH0 INDICATORS ON TAPE o noss WARR. THE COMPANY * Small ¢over~ microphone, stan~r~t * Can be installed a_n.~vhere ~ vehicle zo record conversations. . Opemdon controlled by officer, from wireless microphone. · Date. · Time (mLtita.Dg, · Time left on tape. hours:minutes. · EmergenC7 lJght,s indicator. · Siren Indicator. · Idenr_ification of department, caz, Or officer. · 5-digit tape counter for secuflt7, · Radar Data. · Low-cost interfaces for most Radar, · Output for Mobile Data Terminals with proper interface, · Output for Heads Up Displays, · 75-foot F~-'-rension Cable for camera operation outside of vehicle. · Install.Kit to allow ea~' transfer to a second vehicle. · High-efficient3, Solid State Cooling Module. · One.year limited warranty, on all system components, · Two-year limited warrant3., on VC1L Mobile-Vision, Inc. is the premier manufacturer of trmovative, h/gh- quatit3.', tcunk.mounted video ~y. stems, providing equipment to taw erLt'orcemen~ agencies since 1990, We have earned a reputation for our emphasis on customer service, Mobile.Vision's trunk, mounted video systems are licensed under US Patents 4789904 and 4949186, SlON J Mobile-Vision Inc. 90 Fanny Road Boonton, NJ 07005 U.S.A. 1-800-356-8475 01-31-97 I0:2IAM Mob ile-Vision System V Price List The Mobile-Vision Svst m V In-Car Video System is provided with all your department needs to equip you,' pa trol vehicles with the latest law enforcement smweillance technology. Each Sy.~w.m V comes complete with the follow~ng equipment, .standard: Trunk Mounted VCR, Enclosed in a Tamper Resistant 14 gauge stainless steel case Super compact, low light color camera, with built in zoom lens Active M~trix Color LCD Monitor ]-);,~it,q?]y encoded Wireless microphone ~vith leather case Wi relcss microphone receiver, mounted w~thin VCR enclosure Slim-line control head, featuring back lit push buttons G~'q }'ight to indlcatc microphone status Back Seat covert microphone Two year warranty on VCR component One year warranty on al] other components All mm~nts, cables, antennas, and hardware ]:ns~aliation manual Operation & Programming Manual Toll fl'ac telephone assistance, ff required. List Pric(, for Standard System V, as listed above ......... $8995.00 US Optional Equipment: 75' Camera extension cable Additional D.E. M~c~ophones (each) Extended Se~"cice Agreement $ 89.95 $195.00 $ 350.00 Custom op~ ,,vs' and prices by request. Installation quotations upon request. Prices are quoted i, t ;,$. Dollars. For Systems sold outsi~ the U.S., shipping, taxes, and duties will be t~ responsibili~ of tb~ customer. t? c , ~ e~ l c~ tt d .Lease / Pu rch~se .~reemen. ts are aka availab lc. Please call jar specific details on t~se p~grams. 01-'31-97 IO:21AM CITY COUNCIL LETTER Meeting of: 2/24/97 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO. 4 PLrBLIC WORKS ~ /r-'//'~//''~ ITEM: AUTHORIZATION TO PURCHASE BY: M. Winson ' BY: NO. UNDERBODY PLOW /.~...~, ~ DATE: 2/18/97 DATE:o~/¢7 On January 13, 1997, the City Council authorized staff to seek quotations for an underbody plow for Truck #99. Requests for quotations were sent to several area suppliers Quotations were received from three suppliers by the February 3, 1997 deadline. The quotations are: Supplier Plow Model Cost Crysteel Monroe MF-5-10 $3,276.25 Rufferidge Johnson Root F-5-10 $3,962.00 J-Craft Root F-5-10 $4,150.00 The request for quotation is for a Root F-5-10 as this is the underbody plow that is used on the other trucks and for which the hydraulics on Truck #99 are set up. The Shop Foreman and mechanics inspected the Monroe plan and found that it is equal to the root plow and the parts are interchangeable. Staff is requesting authorization to purchase the Monroe plow from Crysteel. RECOMMENDED MOTION: Move to authorize the purchase of a Monroe MF-5-10 underbody plow from Crysteel, Inc. of Fridley, Minnesota, based on their low, responsible quotation of $3,276.25 plus tax; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same with funding to come from Fund 431-43121-5180 and 101-43121-4395. MAW:jb 97-086 COUNCIL ACTION: CtTfr' OF COLUMBIA HEIGHTS PROPOSAL FORM ONE NEW UNDERBODY PLOW - TO BE MOUNTED ON A 1996 FORD L8000 SINGLE AXLE DUMP TRUCK., W.B. 162", CA-CT 84" TOTAL BID $ 31 DELIVERY: ESTIMATED TIME OF DELIVERY /~A'-~ ' DAYS AFTER RECEIPT~OF PURCHASE ORDER AT COLUMBIA HEIGHTS MUNICIPAL SERVICE CENTER LOCATED AT 637 38TH AVE. N.E., COLUMBIA HEIGHTS, MN. THE UNIT MUST BE COMPLETE AS SPECIFIED WITH ANY NECESSARY PRE-DELIVERY SERVICE PERFORMED AND BE READY TO WORK. ': WARRANTY: · CONTACT PEOPLE: SIGNATURE: NAMEFi'ITLE: COMPANY NAME: ADDRESS: TELEPHONE: DATE: LAUREN McCLANAHAN 612-782-2891, P/W SUPERINTENDENT TOM HOSCH 612-782-2895, GARAGE SUPERVISOR QUOTATION MUST BE RETURNED BY: FEBRUARY 3~ 1997~ 1:00 P.M. FAX QUOTES TO 612-782-2875, ATTN: BARB SANDBERG, OR MAIL TO: CITY OF COLUMBIA HEIGHTS, 637 38TH AVE. N.E., COLUMBIA HEIGHTS, MN 55421 CITY COUNCIL LETTER Meeting of: 2/24/97 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER -o. ITEM: AUTHORIZATION FOR INSTALLATION BY: M. Winson NO. PuMpOF REPLACEMENTsTATiON #2 STARTER AT~ -- ~? "~1~ DATE: 2/18/97~/~' On February 10, 1997, the City Council authorized staff to seek quotes for replacement of the soft starter on Pump #2 at Pump Station #2. The existing starter is an Allis Chalmers that was installed in 1988. This starter has had to be repaired several times over the years. In 1996 the repair costs for this starter exceeded $1,000. In late December 1996, this starter again failed. The estimate for repair is $4,000. The starter on Pump #1 is an Allen-Bradley soft start that was installed in 1989. We have experienced very few problems with this unit. We have received quotations from five firms to furnish and install a new Allen-Bradley soft starter on Pump #2. Those quotes are: Aid Electric $4,235.00 Connelly $5,404.92 Heights Electric $5,900.00 Total Electric $7,280.00 Glynn's Electric $7,686.00 We have verified that Aid Electric has an acceptable track record in doing this type of work and that they understand the specifications. This replacement is not included in the 1997 budget as it was unexpected. In reviewing the budget for the Water Construction Fund, staff feels there will be sufficient funding for this year's projects. Staff is recommending that this project be awarded to Aid Electric. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Aid Electric of Fridley, Minnesota, to furuish and install a new soft starter on Pump #2 at Pump Station #2 based on their low, responsible quotation of $4,235.00, with funding to come from the Water Construction Fund. MAW:jb 97-087 COUNCIL ACTION: CiTY OF COLUMBIA HEIGHTS PROPOSAL FURNISH AND INSTALL ONE (1) ALLEN BRADLEY SOFT START STARTER TO OPERATE PUMP #2 AT PUMP STATION #2. LOCATION OF PUMP STATION -4400 RESERVOIR BLVD. REMOVAL AND DISPOSAL OF EXISTING STARTER UNIT. DELIVERY ~ -' TOTAL QUOTATION QUOTATION MUST BE RETURNED BY FEBRUARY 12, 1997 We understand that this quotation may not be withdrawn for a period of forty-five (45) days from the date of submittal. SIGNATURE: NAME/'I"iTLE: COMPANY NAME: ___/~,/_/") ADDREss: / / TELEPHONE: ' ;"" ..~7/'- '::F~ DATE: '2 -"-//"-' 4/-,7 FAX QUOTES: 612-782-2875, A'I-I'N: BARB SANDBERG MAlE QUOTES ClTY OF COLUMBIA HEIGHTS ...... 637 88TH AVE. N,E, COLUMBIA HEIGHTS, MN 55421 CITY COUNCIL LETTER Meeting of: 2/24/97 AGENDA S~CTION: ORIGINATING DEPARTMENT:/q NO. ~ CONSENT PUBLIC WORKS t //Jif / ffJ CITY MANAGER ITEM: AUTHORIZATION TO SEEK BIDS BY: M. Wins on ~ BY: NO. FOR 1997 MISCELLANEOUS DATE: 2/18/97 DATE: / / q._ q The City has a program each year to replace miscellaneous concrete structures such as curb and gutter, sidewalk and street. The concrete replacement is either budgeted for, required as part of a project such as curb and gutter replacement in sealcoat areas, or as repairs of damaged concrete caused by watermain breaks. RECOMMENDED MOTION: Move to authorize staff to seek sealed bids for 1997 Miscellaneous Concrete Replacement and Installation Project. MAW:jb 97-089 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of : 24 February, !997 S~ --~= ~ ................ ~ ....... ORIGINATING DEPT.: AGENDA TION: ~=~'~ CITY MANAGER NO: -~C~~--- ~ Recreation APPROVAL ITEM: Authorization to seek informal bids for the purchase of softball/baseball officiating services. DATE: 18 February, 1997 Staff seeks authorization to seek informal bids softball/baseball officiating services. for the purchase of R~CO~/~ND~D MOTION: Move to authorize staff to seek informal bids for the purchase of softball/baseball officiating services. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: February 24, 1997 AGENDA S~qTION: CONSENT ORIGINATING DEPT.: C!TYMANAGER NO:A~ Planning and Zoning APPROVAL ITEM: PUD Preliminary Plan, TVI, Inc. BY: Tina Goodroa¢~} BY: NO: Case %9702-04, 4849 Central Ave. DATE: February !4~ .~97 The Planning and Zoning Commission reviewed the request of Mr. James Strapko on behalf of TVI, Inc. for a PUD Preliminary Review on behalf of this property which currently contains one structure housing a Savers Store and Hollywood Video. Mr. Strapko is requesting Preliminary Review for a PUD to construct a 2,647 square foot building at the northwest corner of the site. This site is currently an open space, grass covered area. The purpose of the Preliminary Plan Review is to review the requirements pursuant to Section 9.116(17) (b) of the City's Zoning Ordinance. This includes complete submission of plans for building site and surrounding area, plan of street systems, utilities and all other site related issues. Mr. Strapko has provided all required and relevant information of this Preliminary stage. The final approval of both this Preliminary stage and Final must also come from the City Council. A Concept Plan Review was conducted at the January Planning and Zoning Commission meeting when issues over the design and use of the parking lot were raised. At that time, Mr. Strapko offered to redesign the building to improve its orientation to Central Avenue and 49th Avenue, improve traffic circulation inside the lot and attempt to bring more information regarding the possible tenants. In response to this, enclosed please find new site drawings and a letter from the John Galt Corporation (owners) regarding their discussions with Subway and Great Clips. The owner has also provided a schedule of the promotional/seasonal sales that take place at Savers. As the site plan indicates, the new construction is proposed for two uses, Subway and a hair salon. Both businesses will be completely separate with their own access to a central vestibule. The only shared access would be the two restrooms. The exterior of the site has been re-designed to look the same on all four sides to ensure that 49th Avenue or Central Avenue does not appear to look like the rear side. The front access, where the vestibule is located, is on the south side facing the parking lot. However, the entrance surround, a triangular parapet, is duplicated on the north side, facing 49th Avenue. These design improvements will help blend this new building with the existing. The dumpster enclosure will be located on the east side but will be completely screened. This new plan also incorporates evergreen (spruce) plantings around the dumpster screening on the 49th side. Additional foundation plantings are extended around the building facing Central and 49th Avenue. Every attempt has been made to design the exterior in a way that blends harmoniously with the site and surrounding land uses. COUNCIL ACTION: ccag0297.nol Page 2 CITY COUNCIL LETTER Meeting of: February 24, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoning APPROVAL ITEM: PUD Preliminary Plan, TVI, Inc. BY: Tine Goodroad BY: NO: Case ~9702-04, 4849 Central Ave. DATE: February 14, 1997 OFF-STREET PARKING Section 9.116(4) (t & u) of the Zoning Ordinance requires retail stores to have at least one (1) off-street parking space for each two hundred (200) square feet of net floor area. Restaurants are required to have at least one (1) space for each three (3) seats based on capacity design. Parking calculations will layout as follows (please note that net floor areas allow for exclusion of spaces such as window displays, fitting rooms, stairs, escalators, dead storage and heating and utility rooms): PARKING CALCULATION Existing Building Level 1 97.5 x 330 = 32,175 s.f. Mezzanine 30.5 x 136 = 4,148 s.f. TOTAL 36,323 s.f. Parking required at one space per 200 square feet = 134 spaces Freestanding ~uilding: Restaurant with 40 seats at one space per three seats would require 14 Darkinc spa-cas. Hair salon/retail with 1,056 square feet at 1 space per 200 square feet would require 6 parkinq sDaces. Total Parking spaces required for the new freestanding building would be 20 parking spaces. Total Required Parking Spaces: 154 parking spaces. Total Available Parking Spaces: 151 parking spaces. With the changes made to the new building, Mr. Strapko included eleven (11) parking spaces along the south. He has also included in the site drawing the elimination of the parking islands at the north side. This should help the flow of traffic into and out of this lot. Mr. Mark Winson, City Engineer, has reviewed the Preliminary Plan and has included a memo of his comments. In this memo he. suggests that spaces at the entrance from 49th be removed to make access easier at the entrance considering the slope of the lot. With this change, the entire site would only be lacking five to seven parking spaces, however, access and circulation into the lot would be much improved. SETBACKS Setback requirements for the "RB", Retail Business District are as follows: Front Yard = 15 feet Side Yard = none Rear Yard = 10 feet COUNCIL AfTI0N: Page 3 CITY COUNCIL LETTER Meeting of: February 24, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoning APPROVAL ITEM: PUD Preliminary Plan, TVI, Inc. BY: Tina Goodroad NO: Case %9702-04, 4849 Central Ave. DATE: February 14, 1997 The new structure will be situated with the front facing Savers/Hollywood Video, the rear facing 49th Avenue (Kentucky Fried Chicken) and the side facing Central Avenue. As the site plan indicates, all setback requirements will be met. LANDSCAPING/SCREENING The architect has submitted a preliminary landscaping plan indicating coniferous screening at the rear of the new structure along 49th Avenue. Other landscaping exists on the far east end at the bottom of the hill. This hill is effective for screening purposes as it runs along 49th Avenue at the curb cut and around the entire east end of the lot. The nearest residential home is located approximately fifteen (15) feet higher than the east end of the existing building. In addition to this, the proposed structure is on the opposite side of the lot situated directly across from commercial use (KFC) not residential structures. The additional screening around the dumpster and the addition of natural plantings around this screening and around the north and east sides of the new structures fulfills all screening requirements. DRAINAGE AND GRADING PLANS The development will not change existing site grades. Mr. Winson feels that there will not be a significant enough increase in paved areas to warrant changes in the drainage or for storm water surface drainage. Adequate existing utilities are available to the site. STAFF ANALYSIS Staff finds the proposed development to be consistent with the City's Comprehensive Plan and Zoning Ordinance. The development is also compatible with surrounding land uses and conservatively, yet creatively, utilizes a piece of land with good visibility and access that would otherwise remain unused. Mr. Strapko has also redesigned the site to fulfill the desires of the Commissioners and improve the development overall. Legal notices were sent to surrounding neighbors, however, none were in attendance at the meeting. The Planning and Zoning Commission unanimously recommend approval of this plan. RECOMMENDED MOTION: Move to approve the Preliminary Plan as it is consistent with the City's Comprehensive Plan and Zoning Ordinance and satisfies the requirements of the PUD Preliminary Review portion of the Zoning Ordinance. COUNCIL ACTION: ~om : STRAPKO FAHL AND ASSOCIATES PHONE No. : 61~ -/~9 4851 D~c. 19 19~ 10: 12AM F02 ZontnR~ Applicable City Ordinance ~rese~t Zon~Ln~ ~.-~ ~cknowledsment ~d Sl~atuce: ~e ~er,l~ed hereby tepre~tl upon ali of the pe~l:ies of law, fo: ~e ~o~e of ~duc~ the :ity of Col~bia ~ei&k:~ to take. act~ he:e~ ~quested, :~t all ltatememts hete~ are t~e ~d ~at all ~:k here~ men:i~ed will be d~e ~ accordance~it~e O:d~cee o~ ~e City of Col~bia Seishts . ,' - Taken ~,_ , STRAPKO, PAHL & ASSOCIATES, LTD. 4157 Minnehaha Avenue South, Minneapolis, MN 55406 (612) 729.4112 fax: 729-4831 TVI, INC - SAVERS PRELIMINARY DESIGN MEMORANDUM Date: To: January 27, 1997 Kenneth R. Anderson, Community Development Director Tina Goodroad, Zoning/Grant Coordinator 590 - 40th Avenue N.E. Columbia Heights, MN 55421 Preliminary Plan Development Summary. Project: Savers PUD 4849 Central Avenue Columbia Heights, Minnesota SU'MMARY OF PLANNING COMMISSION COMMENTS DURING CONCEPT REVIEW. a. Traffic congestion is sometimes an issue in the parking lot. b. Planting islands at the entrance to the parking tot are bottlenecks. c. The refuse dumpsters should be screened from view. d. The building should face the intersection of 49th and Central. RESPONSES TO COM2VIENTS INCORPORATED IN PRELIMINARY PLAN. a. 11 parking spaces have been added to the existing 15t spaces. b. Planting islands have been removed at the entrance to the parking lot and in front of the proposed building. c. The dumpster is screened by an enclosure which is part of the proposed building and has the same appearance. Evergreen plantings (Spruce) also screen the enclosure from the street and the parking entrance. d. The main building entrance must be on the south side to permit adding extra parking spaces, however... - The entrance surround, a triangular parapet, is duplicated on the north side, facing 49th. - A patio and building entrance are oriented toward Central. - A walkway with steps connects the patio the public sidewalk on 49th. - Foundation plantings are extended around the building facing Central and 49th. 3. SITE DEVELOPSfENT SIYMMARY. PARKINO - Parking required at 1 space per 200 sf: - Parki~.g required for proposed freestanding building. - Restaurant 40 seats ~ 1 space per 3 seats 14 spaces - Hair Salon/Retail 1056 sf @ 1 space per 200 sf 6 spaces 'Spaces required for proposed building 20 spaces - Total parking requirement for existing and proposed buildings. · Total parking requirement: 153 spaces. - 134 + 19 = 153 spaces. Parking proposed: 162 spaces. - 151 + I1 = 162 spaces. 26,787 / 200 = 134 spaces required for existing building, BI,rE, DING - Building area: 2676 gsf. END OF MEMORg_NDUM Columbia Heights Fire Department To: From: Subject: Date: Tina Goodroad, Zoning/Grant Coordinator Keith Flermoen, Fire Inspector PUD at 4849 Central Avenue January 29, 1997 I find the plans for the above-mentioned project satisfactory. KIF:cf 97-14 CITY OF COLUMBIA HEIGHTS Public Works Department C©P¥ TO: FROM: SUBJECT: DATE: TINA GOODROAD A. WINSON //t,,/~.I~G4A.~-- PUBLIC WORKS DIRE~FOR/CITY ENGINEER PRELIMINARY REVIEW - PUD 4849 CENTRAL AVE. JANUARY 30, 1997 I have reviewed the proposed PUD at 4849 Central Avenue and offer the following comments: Drainage Considering the small additional hard surface area and the existing storm sewer system, I would not require any additional storm water improvements. Traffic Impact and Circulation As the PUD would not involve a change in the location or number of access locations, there is not a requirement for Traffic Commission approval. The proposed site plan will be presented to the Traffic Commission at their February 3, 1997, meeting for information and comment. The removal of three of the existing parking islands on the north side will improve circulation and access in my opinion. As there is "surplus" parking spaces, I would suggest that at least two of the spaces at the entrance from 49th Avenue not be required. Removal of two or four spaces at this location would make access easier considering the slope of the entrance drive. Utilities These appear to be adequate existing utilities available to the site for this proposed PUD. MAW:jb 97-051 ,~'rom : STRAPKO PAHL AND ASSOCIATES PHONE No. : 612 729 4831 F~b. 03 1997 JOHN GAL'I' Corpm-ation 9:32AM P82 January 31, 1997 Via fax (612) 729.4831 Jim Strapko Strapko. Pehi & A$~o¢iatea, Ltd. 4187 Minnehaha Avenue South Minneapolis, Minnesota 55406 RE: Tenants for Columbia Heights Pad Development Dear Jim: The John Gait I partnership has been negotiating with Subway and Great Clips for the two spaces in the proposed new building at 49th and Central Avenue. Both prospects have expressed a strong interest end details of size and configuration have been discussed. No written offers have been made as the prospects have wanted to know the likelihood of our PUD process being successful, At this time, a non-binding wdffen offer from Subway is expected soon. We will keep you updated as the process continues. Sincerely, Wltliam H. Fraser Partner John Gatt I WHF'jms cc: Robert torch, John Galt Corp. ~From : STRAPKO PAHL AND ASSOCIATES PHONE No. : 612 ?29 4831 F~b. 03 1997 9:33AM P83 P.O1 CENTRAL AVENUE N.E, ,2¸ n~,~,~~ ~//~,/ ~ .ii, .... ~,~,~i~i t1,1 I~ ~, CENTRAL AVENUE N.E, t'. _ .-:.~::--; ....... ,-'. / 11 II----=,=~.~- IJSTRAP]~O, P,/~[, &: ASSOCIATES, LTD II '"~'" 11.-~--.---''--'---~-~ IISTR-eKO, PAHL & A$SOCbtT?~S,: LIL~ STATE T~UNK ifiW'f. N0.65 (CENTRAL AVE. N.E.) N 0'~4'14" ~ 38300 ~ TYLER STREET Z !] / X il lJ FLOOB CENTRAL AVENUE N.E. ~I CENTRAL AVENUE N,E. / / / , ~ ¥,.TOF~ GALT COP, POP, AT[ON CITY COUNCIL LETTER Meeting of: February 24, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4 City Manager APPROVA~ . ~/! Joint Powers Agreement Renewal BY: J. Student BY: ~/~//~ ITEM: S ACCC and Alternative Meeting Schedule ~-~-/~ DATE: 2-!9-97 DATE: Attached is a letter, a sample resolution and a copy of a joint powers agreement from Tim Yantos, Deputy County Administrator. All of these documents address extension of the joint powers agreement and the alternative meeting schedule for the Southern Anoka County Community Consortium. The joint powers agreement does not include any expectations of financial participation on the part of the City and I do not anticipate its extension will change this. Please review the proposed meeting schedule. If the Council so desires, the sample resolution will be drafted and prepared for adoption at the next Council Meeting. MOTION: Move to direct staff to prepare a resolution supporting the extension of the Southern Anoka County Community Consortium joint powers agreement through December 1998. COUNCIL ACTION: OUR COMMUNITY VALUES Responsibility Integrity Caring Self-Control Respect Non-Violence Citizenship SO UTHERN ANOKA CO UNTY C OMM UNITY CONS OR TI UM Members include Cities of Columbia Heights, Fridley, Hilltop School Districts 13 and 14 Anoka County 1997 MEMO TO: FROM: SUBJECT: Dr. Alaln Holt, Superintendent, Columbia Heights ISD#13 MANAGFF~ Dr. Mary Ann Nelson, Superintendent, Fridley ISD#14ClTy OF C0LUM ^ HEtGHT ~/~ter Fehst, City Manager, City of Columbia Heights Dr. William Burns, City Manager, City of Fridley ~ Tim Yantos, Deputy County Administrator .<.~ ~.~,,,~'~--r-. ,,~ Renewal of Joint Powers Agreement and Alternative Meeting Schedule for the Southern Anoka County Community Consortium At the last Southern Anoka County Community Consortium (SACCC) meeting, the consortium recommended extending the term of the Joint Powers Agreement for the SACCC to December 31,1998. I have attached, for your consideration, a sample resolution and the agreement extending the term to December 31, 1998. When your city or school district approves this agreement, please sign the signature page, and return it to me as soon as possible. At our last SACCC meeting, there was a short discussion on how often the consortium should meet. At that meeting, Jim Kordiak suggested that he and I meet and recommend some alternative meeting times. They are as follows: 1. Continue to meet each month as we have in the past. 2. Meet each month except for July, August and December. 3. Meet every other month. The last several meetings have been scheduled on the first Tuesday of the month, and we would assume that this would continue. This item will be on the agenda for the February 4 SACCC meeting. As always, should you have any questions, please don't hesitate to contact me. TY:tkj, Enclosures cc: Jim Kordiak Judy Yantos RESOLUTION #97- EXTENDING THE TERM OF THE SOUTHERN ANOKA COUNTY COMMUNITY CONSORTIUM JOINT POWERS AGREEMENT WHEREAS, in June of 1995, a Joint Powers Agreement established the Southern Anoka County Community Consortium consisting of Anoka County, the Cities of Columbia Heights, Fridley and Hilltop and Independent School Districts #13 and #14; and, WHEREAS, the general purpose of this Joint Powers Agreement is to allow each party to jointly and cooperatively coordinate the delivery of services, maximize the use of resources, avoid redundancy, encourage public, private community partnership and to develop and fund programs to promote the general community health and safety in the territory of the cities herein; and, WHEREAS, a very successful example of this joint, cooperative effort is the establishment of the community values program known as Values First which has been recognized throughout the country as a model for promoting core values consistently across all sectors of the community so that youth and adults have a common, inclusive foundation upon which to operate: NOW, THEREFORE, BE IT RESOLVED that the supports the efforts of the Southern Anoka County Community Consortium and does hereby renew and enter into the aforesaid Southern Anoka County Community Consortium Joint Powers Agreement until December 31, 1998, unless earlier terminated or extended under the terms thereof. Contract No. 950154 JOINT POWERS AGREEMENT SOUTHERN ANOKA COUNTY CO1VE~TY CONSORT~TM "SACCC" The parties to this Agreement are Anoka County, City of Columbia Heights, City of Fridley, City of .t-Iilltop, Independent School District No. 13, Independent School District No. 14, all of which are governmental units of the State of Minnesota. This Agreement is made pursuant to Minnesota Statutes, Section 471.59. ARTICLE I. GENERAL PURPOSE The general purpose of this Agreement is to create an organization to be known as the Southern Anoka County Community Consortium ("SACCC") through which the parties may jointly and cooperatively coordinate the delivery of services, maximize the use of resources, avoid redundancies, encourage public-private community partnerships, and develop and fund programs to promote the general community health and welfare in the territory of the cities herein. ARTICLE 1I. PARTIEs Section 1. The governmental units eligible to become parties to this Agreement are Anoka County, City of Columbia Heights, City of Ffidley, City of Hilltop, Independent School District No. 13, Independent School' District No. 14, and such other governmental units sharing common concerns and designated by the Board from tim~. to time. Section 2. Any eligible governmental unit desiring to enter into this Agreement may do so by the duly authorized execution of a copy of this Agreement by its proper officers. Thereupon, the clerk or other corresponding officer of the governmental unit shall file a duly executed copy of the Agreement, together with a certified copy of the authorizing resolution or other action, with the Board of Directors. The resolution authorizing the execution of the Agreement shall also designate the first directors and alternate director. ARTICLE l]I. BOARD OF DIRECTORS Section 1. The governing and policy-making responsibilities of SACCC shall be vested in its Board of Directors, which shall control its property, be responsible for its finances, and direct its affairs. Each party shall be entitled to two directors who shall have one vote each. Section 2. Each party shall also be entitled to one alternate director who shall be entitled to attend meetings of the Board and may vote in the absence of the party's director. Section 3. Directors and alternate directors shall be appointed by the governing body of each party. Directors and alternates shall serve without compensation from SACCC, but may be paid expenses for attendance at meetings of, or on behalf of, the Board. A party may provide compensation for its director or alternate director if such compensation is author/zed by such governmental unit and by law. Section 4. There shall be no voting by proxy, but all votes must be cast in person at Board meetings by the director or alternate director. Section 5. Directors and alternate directors shall be appointed to serve until their successors are appointed and qualified. Section 6. When the governing body of a party appoints a director or alternate director, it shall give notice of such appointment to the SACCC in writing. Section. 7. Any director or alternate director shalt serve at the pleasure of the governing body of the appointing party. Section 8. A majority of the votes attributable to the parties shall constitute a quorum of the Board. -2- Section 9. The Board by majority vote may designate ex-officio members who shall be entitled to attend and participate in Board meetings, but shall not be entitled to vote. Such ex-officio members shall serve for a term of two years, and may be re-appointed. ARTICLE IV. POWERS AND DUTIES OF THE BOARD Section 1. The powers and duties of the Board shall include the powers set forth in this Article. Section 2. It may employ a person to act as Executive Director of the Board and may employ such other persons as it deems necessary to accomplish the purposes of this Agreement, to carry out its responsibilities, or to effectuate its powers. Any such persons may be employed on a full-time, part-time, or consulting basis, as the Board may determine. Section 3. It may make such contracts as the Board deems necessary and advisable to make effective any power to be exercised by the Board pursuant to the provisions of this Agreement. Section 4. It may provide for any of its employees to be members of the Public Employees Retirement Association and may make any required employer contribution to that organization and any other employer contributions which municipalities are authorized or required by law to make. Section 5. It shall establish an annual budget. It may invest or reinvest funds not needed for current operating expenses, if any, in the manner applicable by taw to cities. It shall not at any time incur obligations in excess of funds then available to it. Organization funds may be expended by the Board in accordance with procedure established by laws for the expenditure of funds by the members hereto. The Board, annually, shall appoint a fiscal -3- agent from among its members to sign orders, checks and drafts. Other legal instruments shall be executed on behalf of the Board by the chair and vice-chair. Section 6. It shall maintain a strict accounting of all funds and report of all receipts and disbursements. It shall make a financial accounting and report to the parties at least once each year and its books and records shall be audited annually and be available for and open to examination by the parties at ail reasonable times. Section 7. It may accept gifts, apply for and use grants of money or other property from the State of Minnesota or any other governmental or private organization and may enter into agreements required in connection therewith and may hold, use, and dispose of such monies or property in accordance with the terms of the gift, grant, loan or agreement relating thereto. Section 8. It may contract or lease for space, materials, services, and supplies with a member party or elsewhere. Contracts let and purchases made shall be in conformance with the requirements applicable to Anoka County. Section 9. It shall have the power to enter into contracts with other agencies, companies, or individuals to provide services according to the terms of such contracts. Section 10. Subject to the limitations contained in Minnesota Statutes 466.07, it shall defend and indemnify directors, officers, and employees against claims for damages, costs and expense incurred by any of such persons in connection with any action, suit or proceeding in which such person may be involved by reason of such person's having been a director, officer, or employee. Such defense and indemnification need not be exclusive of other fights to which any such person would otherwise be entitled as a matter of law. -4- Section 11. It may establish annual monetary contributions, and any supplements thereto, from the member governmental units in amounts to be determined by the Board from time to time. Any such proposed annual contributions shall be reported to the member governmental units at least two months prior to the end of SACCC's fiscal year and shall not become effective until the commencement of the ensuing fiscal year. Section 12. It may budget for and purchase insurance against risks which may arise out of the operation of this Agreement, including the actions of the Board of Directors, its officers, directors, employees, and member parties. Section 13. It may exercise any other power necessary and incidental to the implementation of its powers and duties under the provisions of this Agreement. ARTICLE V. MEETINGS - ELECTION AND DUTIES OF OFFICERS Section l. At the first meeting of the Board of Directors of SACCC and at the annual meeting of the Board each even-numbered year thereafter, the Board shall elect from its members a chair and vice-chair. New officers shall take office at the adjournment of the annual meeting of the Board at which they are elected. Section 2. A vacancy shall immediately occur in the office of any officer upon resignation, death, or otherwise upon such officer ceasing to be a representative of a governmental unit. Upon vacancy occurring in any office, the Board shall fill such position at its next meeting. Section 3. At the organizational meeting or as soon thereafter as may reasonably be done, the Board shall determine its procedures, including the time, place, frequency and notice of its regular meetings and the manner of calling special meetings. -5- ARTICLE VI. WITHDRAWAL Section 1. Any member party may at any time give written notice of withdrawal from SACCC. A party withdrawing from membership at a time when such withdrawal does not result in dissolution of the organization shall forfeit its claim to any assets of the organization, including any contributions pursuant to Article IV, Section [ 1. ARTICLE VH. DISSOLUTION Section 1. The organization shall be dissolved whenever (a) aggregate withdrawals of member parties representing more than one-half of the area population occurs, or (b) by a majority vote of all members of the Board. Section 2. Upon dissolution the remaining assets of the organization, after payment of all obligations, shall be distributed among the then existing member parties in proportion to their contributions, as determined by the Board. If there have been no such contributions, the assets of the organization shall be returned to Anoka County. ARTICLE VIII. TERM The term of this Agreement shall commence on January 1, 1997, and shall continue in full force and effect until December 31, 1998, unless earlier terminated by the parties pursuant to Article VII of this agreement. This Agreement may be renewed for additional terms of two years each by resolution of all of the governing bodies of the parties hereto, prior to the expiration date of this Agreement. ARTICLE IX. EFFECTIVE DATE This Agreement shall become effective upon its execution by the parties hereto. -6- IN WITNESS WHEREOF, the undersigned parties have caused this Agreement to be executed on their behalf. ATTEST: COUNTY OF ANOKA By: John "Jay" McLinden County Administrator Dan Erhart, Chair Anoka Board of Commissioners Date: ATTEST: CITY OF COLUMBIA HEIGHTS By: By: Title: Date: ATTEST: CITY OF FRIDLEY By: By: Title: Date: ATTEST: CITY OF HILLTOP By: By: Title: Date: ATTEST: ENI)EPEN-DENT SCHOOL DISTRICT #13 By: By: Title: Date: -7- ATTEST: iNDEPENdENT SCHOOL DISTRICT #14 By: Title: By: Date: -8- CITY COUNCIL LETTER Meeting of: February 24, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4 CiTY MANAGER'S ~- APPROVkL, . / ITEM: STARTING PAY FOR VEHICLE MAINTENANCE BY: LINDA L. MAGE~E FOREMAN DATE: 2-19-97 ~ T No: A -- L. Steve Synowczynski has been offered the position of Vehicle Maintenance Foreman, which will be vacated February 28, 1997, due to the retirement of Tom Hosch. Steve has been employed as a Maintenance III-Mechanic, since December, 1991. Steve is currently at the top rate of pay for Maintenance III ($17.15/hour $35,672/year). The position of Maintenance III is non-exempt and subject to overtime pay under the provisions of the Fair Labor Standards Act. The position of Foreman-Vehicle Maintenance is exempt and not subject to the overtime provisions of the Fair Labor Standards Act. The 1997 monthly salary range for Vehicle Maintenance Foreman is: $3,062 $3,167 $3,271 $3,376 $3,480 Entry 6 Months 1 Year 2 Years 3 Years Based on Steve's experience and training, and in an effort for him to realize a reasonable increase due to his promotion, staff is recommending he be placed at the 3 year rate of pay according to the 1997 non-union schedule for Vehicle Maintenance Foreman, that being $3,480 per month ($41,760 per year). RECOMMENDED MOTION: Move to approve the starting rate for Steve S!rnowcz!rnski in the position of Vehicle Maintenance Foreman at the three year rate of $3,480 per month, based on the 1997 non-union schedule. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: February 24, !997 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4 City Manager APPROVAL ITEM: Establish Dates for Council BY: J. Student BY: DATE: 2 - 19 - 97 DATE: The dates and times for Council Work Sessions being recommended for the Council's consideration are Monday, March 3, 1997 at 8:00 p.m. and Monday, March 17, 1997 at 7:00 p.m. On Monday, March 3rd, there are two public hearings scheduled for 7:00 p.m. but staff felt these hearings should not take longer than one hour. MOTION: Move to schedule a Council Work Session for Monday, March 3, 1997 at 8:00 p.m. and for Monday, March 17, !997 at 7:00 p.m. COUNCIL ACTION: TO CITY COUNCIL FEBRUARY 24, 1997 *$i(~ned Waiver Fen. Accompanied Appfication 1997 BUSINESS LICENSE AGENDA APPROVED BY CONTRACTORS LICENSED AT FEES BUILDING OFFICIAL *Dependable Indoor Air Quality. *Fluor Daniel Corporation Gateway Mechanical, Inc. *O'Keefe Mechanical, Inc. *P.R.S. Mechanical *Pfiffner Heating & Air *Plumbing Services, Inc. *Sign Solutions, Inc. *Sun Mechanical *Twin City Furnace Co. *Lin Zelinsky Contracting 2619 Coon Rapids Blvd. 1701 E. 79th, S. t9 742 Beaver Trail 7251 Washington Ave. S. P.O. Box 68111 6301 Welcome Ave. N. 1628 Hwy. 10 N.E. 3810 W. Broadway 14329 Northdale Blvd. 1464 Selby 8100 - 114th Ave. N. f40.O0 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 PUBLIC WORKS DIRECTOR TREE SERVICES *Davey's Tree Expert Company 1500 N. Mantua St. 50.00 license.ag BRC F'ZNANC!AL SYSTEM 02/20/9'7 15: 36: 2.7 I::'UtqD RI!,::CAF:' :: F:'L.It',II) I)ESCR I F:'T Z E)t"l :1.01 20t. 202 203 204 205 2.1.2 2.1. ~:; 225 2~35 240 250 270 376 4I t 4.1.5 431 601 602 603 609 70 :L 710 880 884 885 887 GE:NE:RAL COMM/JNZTY DEVE]...OPMENT FUND ANOKA COUNTY CDBG F:"AF~KV.T. EW V.I:I...L.A NORTH ECONOh'I ]] C: I)EVI.r.']...OF'Mi~}-t]'' ALJTH ,SECT I ON 8 STATE] AZI) MA]]NTEIqANCE PARKVIEW V]]L.L.A .SOUTH [ ] A B L.. E T E LEV ]] ,S ]] 0 N RE]qTAL H(]US]:NG L. IBRARY COL H[31.-tTS AF'TER SCHOOl_ E]NR]t t)ARE PROJE:C'T TAX .]]qCF;d.']:ME:N1- BONDS CAF't'TAL ]it"lF:'-EUii]',i GOVT, BLDG CAF:'ZTAL ]]~iF:'ROVEME:NT - PIR CAI::' E:QU ]iI::' RF.i]::'L. ACE~-GE:NF_'RAL WA]"ER UT ]:t....'[ T'Y ,~3Ei]l, Jlii~F;.' U'T Z L ]] TY RE]::'USE I::'l.J hi D L. ]~ QUOR CEN'TRAI... GARAGE E]'qERGY MAhlAGE]ME]"IT F'ERM Z 1F SURCHAR[.']E I N ,S U R A N C E ESCF;~OW FL. IZ× IgENE]::']:T TRUST F'UNI) TOTAL AL.L F:'UIqDS BAN K F;.'ECAF:': BANK NAME I'3AN I( CHE]CK]:NG ACCOLINT TOTAL AI...L BANKS Check Hi s'~:ory D I ,c.'; B U R .c3 E M E N T S 125,327.38 2 .,, 526.26 129.08 7 :, 532.22 177 ,, 50 4,751.67 560 ,, 73 3 .., 795.84 862.34 1 :, 022 ,, 73 1 :, 336 ,, 78 91 ,, 208 ,, 25 I, ::;;'.'.5,00 7~3.1..93 91,565,,00 :3,932.. 09 116 ,, 929 ,, 66 I :, 643 ,, 51':] 134 :, 025,, 57 4,766,. 5]. 15 .,, 366.00 88 ,, 9:L 19:,654.78 203,249'. 36 5,592,25 747,429., 19 DISBURSEMENTS 747,429.19 747,429,.:t. 9 BRC FINANCIAL SYSTEM 0;3/20/97 15:3 Check History 2/24/97 CC)UNC;IL. LIST f CITY OF COL..LJMBIA HEIGHTS GL540R-V05.00 F'A(3E BAN K VI£NDOR CHECK I,IUMBER AMOtJNT BAN K CF-IE:C K I bi(.'-;' ACCOUI,I'T AIR TOUCI--I CELLUI_AR BI'-"".I._I_BOY BAR SUPPLY [;AL. II.;':RE: F:'F:~E:SS INC CENTRAL STORES DANZL./,'.YAN l CE IEAGLE WINE COIdPANY FI...AHE:RTY'S HAPF'Y TIME GIElqtJ]:NE F'AR'TS/FIAF'A AUTO GF~:I:G(BS--C;OOF'E:F~ & CO HASSAN SAND & GRAVE:L. I..IC)I-IE:NSTE:I his I NC ]:NTI... ASSOC OF: CHI£IFS OF~ J,, B, HUDSON JOI--1NSOt-4 BROS. I....T. QUOI~ CO, KAL. I...E:,STAD/GARY KOCON/ROBERT LC)WE:L1.. ' S Id.A ASSOCIATES INC MARK VII' DI'ST. MCGON .'[ GL.E/ARL. O ME:TRO HRA PO IdINNESOTA GFOA - AI..AN R M :1: NTER-WE :1: SM AI',I MN ASF'I4AL. T PAVE:IdENT ASSO MI',I C. OMMUNITY F'OLICING IN MF'L.S F'UT.41...IC HOUSING AUTH N S P F'ARTS PI...US F'E:TTY CASH - GARY BRAATE: PI-]II_LIF:'S WINE & SF'ZR'f'S F'R I OR W :1: hiE: QUALITY WINE & SF'ZRT. TS 8T PAUL./T Ht:':: STAR TRIBUNE U S P()S)'MA,,.;TER MF'LS ANOKA COUNTY SOCIAl.. SE:RV BECKE:R COUNTY CHILD SUF"P DCA ZFIC, DEl,IT :[ CARE: FIRST COMIdtJN.T. TY CREDIT U GRE:AT WE:ST LIFE: & ANNU:I:T HIEAt...TH PARTNERS ICMA F~E:T]:RE:MENT TRUST 45 ZSANTZ COUNTY FAIdZLY SE:R I'IED :[ C,A CHO ]: CE: IdII',INESOTA MUTUAL LIF'E MN STATE RETIREMENT SYST 63656 42.39 63657 99.10 63658 179.00 63659 26.05 63660 14.00 63662 143.37 63662 178.05 63663 ~.43..98 63664 7,762.70 63665 2,795.15 63666 14,169.05 63667 360.00 63668 927.07 63669 2,626.49 63670 220.68 63671 11.64 63672 383.23 63673 126.30 63674 18,271.53 63675 5.99 63676 1,184.66 63677 45.00 63678 4,948.23 63679 465.00 63680 132.00 63681 3,365.32 63682 50.28 63683 108.36 63684 130.35 63685 75.38 63686 164.21 63687 ~,637..43 63688 19,654.78 63689 77,.38 63690 3,600.00 63692 588..00 63693 45.66 63694 2,308..57 63695 213.18 63696 1,990.00 63697 5,656.00 63698 13,616.53 63699 8,344.98 63700 163.44 63701 22,189.65 63702 785.00 63703 1,447.00 ? BRC F]:NANC]:AI... SYSTF]q 02/20/97 .1. 5: 3 Check. History 2/24/97 COUIqCIL BANK VENDOR CHECK NUMBER BAN K CI'-IECI< :l:lq(:') ACCCR..tNT t',tORWEST BANI< - F'AYROL. L A F"EF~A t:'ERA - ]DI:~:F:'INED CONTR]'.BLIT F'EF~A - FIIRE I::'EF~A F:'OL]:C~FZ RELIF£F CONSO F'UBI_IC MAI,IAGEI~8 ASSOCIAT STATI:i: CAF:'I'T'OL CF,'EDZT UNI UIq ION 12].6 I. JN ]: ON 320 AF'SCME A:I:R TOUCH CEI...LLIL. AF~ BEI...LBOY BAR 8LIF:'F'I...Y Btii:LI_.I':~OY COF:F'ORAT t 0t',t :SERGF-"ORD TRUCKING CHANHASSE]',I DINNEF~ 'f'HEA-t"R CHOC K/ROtqAI...D CX]CA-CC)LA BOTTL. INC; FI]:I)WIE COLI...OVA/CAFqqE:I-O EAS-F SIDE: BEVEF~:AG[< CC) I~::t"tt._I:ZF~ 8: ASSOC ! A TE-.F'UI':-q... I C [.;Iii],IE:I:~AL SAF'Iii:TY EQI. J:fPMENT GI...Ii.:]qWO0 D I tq(31...lii:WOOD GOOD:I:N CO, GR]:GGS-COC)PI.::]R & CO J(SHN~,~ON BROE;. LIQUOR CO., JOI'~tqSON PAF'ER & SUF'F'LY C I...AR.~BON/ROY M C (3 l ii: I-Z / lq I C H A E L MIZDI C]' NJ< /..AKE TOURE; M ]: Iq TI-iR-WE ]~ SMAN MT! I) ISTRIBUT]: NOR]"H STAR ICE F:'ARTS PL. US I::'I.:.]P8 I-COLA'-7 UF' F'Iii:TTY CASH - KAREN MOE:LL PH]:I_L. ZF'S WINE & SF'.T. RTS P ]: NNACL. E: I)]: STR QUALITY WINE & SP.T. RZTS SANI)AHL/SUZANNE: 8TAR TRIBUNE STURt)E:VANT/JOE A UNIVERSITY OF M.T. NNIZSOTA WINE: COMPANY/Tt-'IFZ WORI...D CLASS WINE ACE HARDWARE AIR TOUCH CELL.L]LAR AMPiRtC~AN LINEN 8UPPL, Y C,O 63704 63705 63706 63707 63708 63709 6373.0 637].1 63712 637].4 637]. 5 637].6 637].7 637].8 637:1.9 63720 6372:l. 63722 63723 63724 63725 63726 63727 63728 63729 63730 63731 637~2 63733 63734 63735 63736 63737 63738 63739 63740 63741 63742 63743 63744 63745 63746 63747 63748 63750 63751 63752 CITY OF COLUMBIA Htii:]:(3HT8 GL540R-V05. O0 PAGL'Z 2 AMOUNT 123,197.88 20,819 ,, 98 94.62 40.1..20 I ,2.t. 1.63 60.00 1,670.00 80 ,, 00 964. O0 936 ,, 70 7.30 72,,35 7,869 ,, 52 447 ,, 20 ].00. O0 93.28 2,0-21,56 2,184.00 40 :~ 833. ]. 5 637., 50 91,565,,00 32,.43 45.92 ]. 3,248,80 5,937.41 156.67 608.00 54.62 I, 338.75 5,243,,6]. 80.00 394.80 24.06 497.33 59.23 3,786.83 27.00 2,.1.80.51 174.75 7.30 193.56 525.00 56.00 96.00 130.71 48.71 47,,37 BRC FINAI,ICZAI_ SYSTEM 02/20/97 15: 3 Check History 2/24/97 COUIqCIL. L_IST CITY OF COI...UMBIA HIEIGHTS GL540R-V05.00 PAGE 3 BANK VENDOR CHtECK NLJMBER AMOUNT BANI{ CHECKII'~G ACCOUI'~'f' AMERICAN F'RE:,c.;SURE: AME:I~ICAN PUBI...IC WORK..S AS AI',IOKA COUNTY F"ROF'ERTY RE: ANOKA CTY - CL"':NTI~AL. COMM ANOKA HE:NNE:I.".'IN TECH COLL ARAId.ARK ASHL.AND CHEMICAl.. CE} Al' & T W]:RE':I_ESS SI.=.:RV'I:CE8 BA I<E:R/F'H :1: L BI.ERNICK AND LIF-'SON BF'I/WOODL. AKE SANZ'f'ARY SE: BOYE]~ TRUCK I::'ARTS BROOKDALF. i: DODGE.' CIENTRAL STORES CI..IASI<A [;I..IE:MIE;AL. CO INC CITY BUSINESS C I TY W I DF.i; LOC KSM I TH I NG C:I:TY WIDE WINDOW SI:'~;RV.'t:CE CL. ARI< F:'OODSERVICE IN(:; CI...E;AN SWEIEP ZNC CRE:S'f' VIEW LUTHE:RAN HOME: (;SC CF<EDIT SE:RVICES D & f) INSTI:(UMF.-~;NTS D J'S MUNICIF'AI_ SUF'I":'L. IE8 DAL.CO E:NTERF'RISES IN[; DANKA OFF'I'--ICEE IMAGING CO DOLJGS TV & AF:'F'L. IANCE; DRAIN MASTI=-:RS SEWI.ER SI.=.:RV E]-'tLE:R & A880CIATE-F'LJBL. IC I:"'UE:I._ OIL SI.-ZRIVCE GILLUND ENTE:RF'RZSES GOOD MD/ DR GARY HANCE COMF'ANIES I-4 A F'F'IE L./~.'f L=.'RI~ y HAYDE:N MURF'HY E:[.~UIF'ME:NT HLERIdANSON/AL.F'HA I--II TE:S F'LORAL. HOI*IE;YWIELL INC HUEHN/L.E;NA INDUS'f'RIAL DOOR CO IN(] I I::'C PRINT]:NG I< MART KENNE:I)Y & GRAVEN KEYSTONE AUTOIdOTIVE ZNDU I-AGE;RQUZST CORF'. LIEAGUIE 01"- MINNESO'FA CITI LIEI-=; COL. L. INS L. IMITIED 63753 3,109.80 63754 550.00 63755 73 :, 092. O0 63756 630 ,, 00 63757 50. O0 63758 257 ,, 20 63759 966.17 63760 .1. 6 ,, 00 63761 13.27 63762 63:[ '"~' 63763 75.00 63764 6.1. ,, 10 63765 30.35 63766 44.08 63767 28,, 33 63768 64.00 63769 115.48 63770 24. ,.50 63771 173.25 63772 333,, 45 63773 8 :, 868.60 63774 10 ,, 00 63775 10.00 63776 350 ,, 17 63777 454.39 63778 700.00 63779 83.74 63780 45.00 63781 236.25 63782 1.1. 4.59 63783 9.1..46 63784 120,,00 63785 340.3.1. 63786 2,920.00 63787 721.84 63788 25.25 63789 102.22 63790 15,366.00 63791 33.90 63792 285 ,, 04 63793 78.63 63794 60 ,, 88 63795 172.50 63796 255.60 63797 550 ,, 00 63798 .1. 5.00 63799 85.20 BRC' ~'.I~NANC]~AL SYSTEM 02/20/97 15:3 Check History 2/24/97 COUNCIL I...IST CITY OF COI...UMBIA HE]:GHTS GL540R-V05·O0 PAGE 4 BAhl K VENI)C.)R CHECK NUMBER AMOUN]" BAN I.( CI..IEC K I NG ACCOI..Jt,tT L. EEF BROS. LOWRY CENTRAl... BOWL.ERS M,,A ASSOC]:ATE8 INC MASYS CORP. MtEDTOX LABORATORIES, INC MENAI:~DS CASHWAY LUMBER-F METRO CHIEF8 FIRE ASSOC METROF'OLITAH COUNCIL. WAS MIDWEST MICROFILM & OPTI MZI..TOt4 JOHNSON ROOFING MI]NAR FORD M ]]NNEAF:'OI... 18 EQU IF'MENT CO M]] N N E G A S C 0 M]]~INESOTA BEARING COMF'AN MINNESOTA I)ARE OFFICER8 M][ NNESOTA TRANSF' ALL. I ANC MN CHIEFS OF POLICE EI)UC MN COMM PAGING MN STATE TREAS BU]]LI)ING MI::'ELFb~ MTI I) ISTRIBUTtNG MUN ! C I --F'AI...8 N S P N,,S.R.M.A.A. NATIONAL ARBOR DAY FOUND NATIOHAL FIRE PROTECTION NEI COLLEGE OF TECHNOLOG NORTt~ AMER]]CAN SALT CO NORTHERN POWER F'RODUC]TS OF:'FICE DEF:'OT F:'AM OIL INC F'ARI( SLJF'F'LY Il,lC F'HYSIO CONTROL RADIO SHACK RAF'IT PRINTING - FRZDLEY RON KASSA CONgTRUCTION I:~USH/W :[ I...L.. I AM SAFEGUARD BUSINESS SYSTE 8AM GIBSON SEWER COMF'ANY 8CHERER BROS LUMBER 8CFIINDL.ER ELEVATOR CORP SCOTT/VERNON 8ENTRY SYSTEMS INC SERCO LABS SOUTF{ERN ANOKA COUNTY CH ~LJBURBAN F'ROF'ANE TALJT[BES~j REDPATFI~ & CO. s 63800 46. ].9 63801 .1. 48 ,. 50 63802 104.90 65803 I :, 040., 78 63804 80.00 63805 2.1.4 ,, 03 63806 60.00 63807 1.1.4,814.00 63808 29.87 65809 .1. ,, 275 ,, 00 63810 232 ,, 37 6381 ]. 327 ,, 45 63812 277.24 638.1.5 62.69 63814 75.00 63815 175 ,, O0 63816 470,,00 638.1.7 456,,9~ 63818 88.9]. 638 .1. 9 ]. 50.00 63820 150 ,, 00 6382]. 10,,00 63822 8 :, 949.09 63823 500 .. 00 63824 10.00 63825 455 ,, O0 6382.6 809.15 63827 5,492., 39 65828 554.12 63829 134 ,, 24 63830 267.26 63831 68 ,, 95 63832 181 ,, 51 63833 17,,02 63834 95.85 63835 18,096 ,, 00 63836 36.88 63837 263.91 63838 94.00 63839 72 ,, 15 63840 163.71 63841 458 ,, 00 63842 50.00 63843 147 ,, 00 63844 15.00 63845 453.34 63846 5,186. BRC FIt'-IANC]]AL. SYSTEM 02/20/97 15: 3 BAN K VENDOR BANI< CI'-IE]CI<II~G ACCOUNT Check History 2/24/97 COUNCIl... LIST CHECK NUMBER TEL. EF'HONE ANSWERING CENT TOWN & COUNTRY OFFICE CI_ U S WEST COMMUIq]:CATIOI,IS UNIFORMS UNLIMITED INC US F'ILTE:R/WATE:R F'RO VOSS I... I GHT.l:NG W W GRA]:HGE"]:~ ZtlEGLER INC 63847 63848 63849 63850 63851 63852 63853 63854 CITY OF COI...UMBIA HEIGHTS GI...540R--V05.00 PAGE 5 AMOUNT 96.90 1, i..'. 51.38 122.78 66 .. 84 431.39 44..60 304.13 505.31 747,429.19 CITY COUNCIL LETTER Meeting of: February 24, 1997 AGENDA SECTION: ITEMS FOR ORIGINATING DEPT.: CITY MANAGER NO: ~ CONSIDERATIOII Planning and Zonin~//~l ~//~.//__APPROVAL ITEM: Zoning Ordinance Amendment BY: Tina Goodroad~/~FJ BY:/~/~--/~J NO: Case ~9702-06 ~--~-~ DATE: February 14,--1997 The Planning and Zoning Commission reviewed the attached amendment to the Conditional Use Permit portion of the Retail Business Section of the Zoning Ordinance that would eliminate a restriction on the number of repair bays allowed for minor repairs. This issue has been raised due to a redevelopment plan of the Conoco Station located at 3701 Central Avenue. This redevelopment will be reviewed at the March Planning and Zoning meeting. The owners have purchased three properties north of the station on the east side of Central Avenue as well as properties at 3816, 3824, 3826 and 3828 Central Avenue on the west side. This west side property is the old Honda Sales site. The owners' intention is to rebuild the Conoco site into a new, larger gas station and convenience store with a carwash and use the west side property for all their service repairs. Because of this increase in land ownership, they wish to expand the repair portion of the business and create up to ten (10) service bays. Currently the Zoning Ordinance reads in Section 9.113(2) (g): "Motor fuel stations (minor) and major fuel stations with minor repairs (not to exceed four (4) bays) subject to Section 9.117". With this restriction on the number of service bays, the owners of Conoco believe that the expense of the redevelopment of the store and station would not be worth it unless their business could expand. Staff has reviewed preliminary plans of the site and is comfortable with increasing the number of service bays at this particular site. Staff is also comfortable with removing the restrictive language and not limiting the number of bays because the size of sites alone will restrict the number of bays that could be constructed on any one location. Motor fuel stations and repair is only allowed in the Retail Business District and "GB", General Business District where no vacant sites exist. If another existing motor fuel station and repair redeveloped, the size of the site and setback requirements would effectively control how built up a site became. For the Conoco Station to fulfill its plans, desired expansion and investment in Columbia Heights, Staff recommends the elimination of the restriction on the number of service bays. Once the proposed plans are reviewed by the Planning and Zoning Commission and the City Council, all site issues will be reviewed to ensure a quality redevelopment project for both the company and the City. Staff has met several times with the architect for the project who is aware of and hopeful for this Ordinance amendment. Preliminary site drawings will be provided at the meeting for further explanation of the intended project. The Planning and Zoning Commission unanimously recommends approval of this amendment. RECOMMENDED MOTION: Move to waive the reading of Ordinance ~t340, there being ample copies available to the public. Move to establish March 10, 1997 at approximately 7:00 p.m. as the Second Reading of Ordinance #1340, an Ordinance Amending Ordinance No. 853, City Code of 1977, and Pertaining To Zoning Amendments. COUNCIL ACTION: ccag0297.no2 ORDINANCE NO. 1340 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AND PERTAINING TO ZONING AMENDMENTS. The City of Columbia Heights does ordain: Section 1: Section 9.113 (2) (g) of Ordinance No. 853, City Code of 1977 which currently reads as follows, to wit: 9.113(2) Conditional Uses Within any "RB" Business District, no structure or land shall be used for the following uses except by Conditional Use Permit. (g),, .....,~__, .... : .... ,.__: .... , _._, .... :_o ~__, .... : ....... :"- ' ..... :--~ ( ........ is hereby amended to read as follows: 9.113 (2) Conditional Uses Within any "RB" Business District, no structure or land shall be used for the following uses except by conditional use permit. (g) Motor fuel stations (minor) and major fuel stations with minor repairs subject to Section 9.117. Section 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. Offered by: Seconded by: Roll Call: First Reading: Second Reading: Date of Passage: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: February 24, 1997 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7 City Manager APPROVAL ITEM: OPINION REGARDING SUSPENSION OF RENTAL BY: J. Student BY: DATE: 2-20-97 DATE: LICENSES - LYAIDE INVESTMENT PROPERTIES The City Attorney was requested by the City Manager to draft a memo for the Council's consideration regarding the City's authority to suspend a rental license and what is required to take this action. Attached is the City Attorney's response to the request. He has also included a copy of the statute, Exhibit A, which addresses the tenant's right to privacy. COUNCIL ACTION: FEB,-20'97{THU) 11:52 BARNA GUZY STEFFE TEL:612 780 1777 P. 002 ftC)BERT A-GUZY I}[RNARD E. J~ S JOHN~N ~WI(~NQ'~ IL JOI'IN~ON DAVID A. TI [OMA~ MIE~ ~ HU~ VIRGIL ~ H~MAN L T~ BGS Bama, Guzy & Steffen, Ltd. A'I'T'ORNE¥$ ~t' LAW 400 Nord'trown Financial Piam 200 Coon Rapids Boulevard Minneapolis, MN 55433-5894 (612) 780-8500 FAX (612) 780-1777 Writer's Direc: ~ine (612) 783-$122 C! IAgL~ M DANIEl. D. GANTER, jR BEVERLY K DODGE OREG~ V, I JAMP~ D, I IOISIq' JOAN M. QUADE ~ M, L~RAK B~D~Y A, KL~q ROBERT C. t IYNF/~ 19t5,199~ TO: City Manager, Mayor and City Council Members City of Col*,mhia Heights FROM1 James D, Hoeft RE: Lynde Investment Properties - 8uspension of Rental License D~TE= February 20, 1997 In speaking with the City Manager on February 19, 1997, I was directed to provide a memo to the council to assist in the Council's understanding of the City's authority to suspend a rental license and the basis for doing so. Minnesota Statute 410.04 allows any city to adopt a charter, which in effect is a local constitution approved by the local voters. While statutory cities derive their power directly by the statutes (primarily Chapter 412), home rule charter cities obtain their powers from a home rule charter, subject to any limitation of powerz by state statute. The Columbia Heights Housing Maintenance Code was enacted pursuant to the City charter to provide ~or the public's health, safety and welfare. Since the Housing Maintenance Code was developed under authority of the Charter, any license issued thereunder is subject to suspension and/or revocation by the City Council. The argument has been proposed by Lynde Investments that neither the landlord nor the Housing Code Inspectors can enter upon or into a tenant's premises withOUt consent of the tenant. In response to this position, I would direct the Council's attention to Exhibit A which is a copy of Minnesota Statute 504.183 entitled Tenant'~ Right to Privacy. The Council should note that this section of this statute was recently enacted in 1995. Upon review of the statute, it is clear that a landlord has the right to enter upon the premises of a tenant for a "reasonable business purpose" after making a good faith effort to give the tenant FEB.-20'971THU) tt:52 BARNA GUZY STEFFE TEL:612 780 1777 P. O03 February 20, 1997 Page 2 reasonable notice of the intent to enter. Under the statute, "reasonable purpose" includes the following: "allowing inspections by state, county, or city officials charged in the enforcement of health, housing, building, fire prevention or housing maintenance codes; . . " The statute is quite clear as to the respective rights of the tenant, landlord and inspection authorities. Accordingly, since the Housing Maintenance Code requires that each property be inspected on an annual basis, this proceeding was initiated because Lynde Investments refuses to allow entry for such inspection. There is no conflict between Minnesota Statute 504.183 and the City of Columbia Heights City Charter. The Housing Maintenance Code as developed under the City Charter is in fact enforced in compliance with Minnesota Statute 504.183. As such, in my opinion the Columbia Heights Housing Maintenance code has been lawfully created, and is being lawfully administered according to both the city Charter and Minnesota Statutes. ta: Xaun{ ,\he(ght~\memos. sav\tyr~, j~h FEB.-20'97[THU) 11:$3 BARNA GUZY STEFFE TEL:612 780 1777 P. 004 F~XHIBIT A LA~NDLORD$ AND TEnaNTS § 504.183 Notes of D~i~ions. . . mad pot{ce ~po~ ~d~g aub~ s~ ~m. Au~o~ ,. G~ene, ~App,t~o, 4~ ~,W~d ~. Subdi~sion i. De~itions. For P~es of ~ sec~on, ~ m~a~ ~ven (a) '~' ha~ ~e me~g g~n in set, on 566.18, sub~sion 7, · ) "Lan~o~" me~ ~e o~er as d~ed ~ ~ec~on 566.18, ~ub~ion 8. a~nc, or o~er p~on ac~g ~der ~e o~e~s ~e~on and con~L (c) "Ten~" ~ ~e m~g ~ven ~ set,on 566.18. tab'sion ~ubd. 2. ~nSW by I~n~ord. ~xcm~C ~ pro~d~ ~ 8ub~ion 4, · e pre.es ren~ed by a teu~ u~y ibr { ~a~o~ie bustle p~o~e ~d ~od f~ effo~ ~ ~e ~e ~nan~ re~unab{a no,ce ~der the ~c~8~nc~ of ~he enter. A tenan~ may nut ~ve' and ~e {~or~ may no~ ~q~e ~eu~fs ~ht co p~or nO,ce 0f en[~ und~ t~m ~ec~0n ~ a ~n~on ct' en~g ~ or Subd. & Re&~ona~fe p~ose. For P~oa~ of mbdl~ion o ~ reasonable b~e~ p~ose melude~, bu~ i~ no: ~imd ~: ce~/na~es or ~er ~e cu~n~ ~nan~ h~ ~en notice ~ move ~ a~nc: t2~ ~ho~ ~e unk roa prospec:ive buy~ or m ~ ir~nce ~31 perusing mMncmnance ~vork: t4l ~o~mg ~c~ons by ~e. ~ouncy, or city official~ ch~ged health. ~ousing, budding, ~ prevention, or ho~g m~Cen~ce cod~; (3) cae c~n~ m eauaMg a disc~anea ~t~ the ~i~ t6) ~e fan,etd ~ a ~onabte be~ef ~aC ~e t~an~ ~ mola~g (7) pre~d housekeepin~ work m se~or aousmg ~ere 80 p~n~ or more of the :en~ ~ age 5~ or older: [8) ~be tandlotq ham a re.unable belief ~a; ~hm ~ is b~g oecuuied by ~ ~du~ ~:hou~ a te~ right :o occupy it; or - (9) the ~en~c has va~d ~,e um~ Sub~ 4. Exception to notice requirement. No~~g subregion may enmr ~e p~es ~n~ed by a ~enan: :o ~speer or ~e appropriate no,ice to ~e ~enan~ ~ ~he ~n~ord ~onabiy s~ec= C1) ~me~{[e en~ ~ n~es~ :o pr~ent ~j~ ~o ~o~ ur pmpe~ bemuse of con.gone ~{a~g :o m~ten~e, b~g sec~, or {mw (2~ ~ediam eu~ ~ aec~ to dece~e a mmrs ~e~; or (3) {~e~are eu~ ~ nece~ ~ order m ~mpty ~ lo~ ordin~ ~la~ ac~ occ~g ~c~ ~e m~n~s p~e~. Suhd. ~. gn~ wi~out ten~'~ pr~enm. ~f ~a lan~ord en~ ~en ~e ten~ ~ not p~en: and p~or nohes h~ no~ been ~ven, ~e ~o~ sh~ ~s~use ~e en~ by pta~g a ~en ~clos~e of ~e en~ m a co~p~cuoum place in ~e p~es. FEB.-20'97(THU) 1t:53 BARNA GUZY STEFFE TEL:612 780 1777 P. O0$ ~ $04.153 L4u\-DLORDS &~D TENANTs Subd, 6. Penalty. If a landlord sub~an~a~v ~ol~s sub~sion 2, ~be ~anr is an~ed ~ a ~y w~ch m~ in~ude a ~t redu~on'up ~ f~ ~eL~/on of ~y d~a~ depo~ ]~s ~}, ~m~t ~ed ~der ~c~on 5~0, p~hy for each ~olafi~. ff a ~o~ ~olste~ sub~sion 5, ~e ~ ~ penury for .e~oh ~olafion. A ~ant ~h~ to,ow ~e proeed~ ~ub& 7. ~emp~on. ~is section doe~ no~ apply m ~an~ and ]and]ord~ of man~at~ ~d home p~ks a~ define~ m section 327C.01. La~ 1~8~, e. ~. ~ 4, ~ ~1. ~ended by ~ws 1998. c. 367, ~ 1. ~i~rical and S~tu~o- Not~ 1995 Le~slation ~w~ 199~ c ~6 ~ 4 ~ ~' ~o~ houmng wh~-~ ~,~ ,~ ~e~o~ ended ~t~ c~ r~newed on o: ne~ P~e and ~ede~ared 1996 ke~slatlon RESOLUTION 97- RESOLUTION OF THE CITY COUNCIL FOR THE CiTY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY LYNDE INVESTMENTS, (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4050 4TH STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON FEBRUARY 4, 1997 OF A PUBLIC HEARING TO BE HELD ON FEBRUARY 24, 1997. NOW, THEREFORE, IN ACCORDANCE WITH ~ FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA EIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on NUMEROUS DATES DURING 1996, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, mailed inspection request notices to LYNDE INVESTMENTS requesting that the building located thereon at 40504TH STREET, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described rea/ property by LYNDE INVESTMENTS, be scheduled for the annual licensing inspection. 2. That as of FEBRUARY 12, 1997, LYNDE INVESTMENTS has refused to schedule the required annual inspection of the rental units. 3. Based upon said information presented by the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wk: FAILURE TO ALLOW ANNUAL INSPECTION OF ALL RENTAL UNITS LOCATED AT 4050 4TH STREET 4. That ali parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4050 4th STREET is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1698-96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. Ail tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: ATTEST: AYES: NAYS: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR RESOLUTION 97- RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY LYNDE INVEST~NTS, (HEREINAFFER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4060 4TH STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETrlNG FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON FEBRUARY 4, 1997 OF A PUBLIC HEARING TO BE HELD ON FEBRUARY 24, 1997. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: ~!NGS OF FACT 1. That on NUMEROUS DATES DURING 1996, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, mailed inspecti9~_request notices to LYNDE INVESTMENTS requesting that the building located thereon at 4060 4Tit STREET, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by LYNDE INVESTMENTS, be scheduled for the annual licensing inspection. 2. That as of FEBRUARY 12, 1997, LYNDE INVESTMENTS has refused to schedule the required annual inspection of the rental units. 3. Based upon said information presented by the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: FAILURE TO ALLOW ANNUAL INSPECTION OF ALL RENTAL UNITS LOCATED AT 4060 4TH STREET 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4060 4th STREET is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1697-96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the fin:st day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: CITY OF COLUMBIA HEIGHTS, MINNESOTA ATTEST: JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR RESOLUTION 97- RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY LYNDE INVESTMENTS, (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4100 4TIt STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH ~ CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON FEBRUARY 4, 1997 OF A PUBLIC HEARING TO BE HELD ON FEBRUARY 24, 1997. NOW, THEREFORE, IN ACCORDANCE_ WITH TI-IE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMB ~_IA_~I~HT~_S_MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on NUMEROUS DATES DURING 1996, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, marled {n~P~C~fi~n_~r~eq_uest notices to LYNDE INVESTMENTS requesting that the building located thereon at 4!00~4TH ST~ET, within the City of Columbia Heights, Minnesota, and owned, according to the appliCation for rental license on file for the above-described real property by LYNDE INVESTMENTS, be scheduled for the annual licensing inspection. 2. That as of FEBRUARY 12, 1997, LYNDE INVESTMENTS has refused to schedule the required annual inspection of the rental units. 3. Based upon said information presented by the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: FAILURE TO ALLOW ANNUAL INSPECTION OF ALL RENTAL UNITS LOCATED AT 4100 4TH STREET 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4100 4th STREET is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1696-96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: ATTEST: AYES: NAYS: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR RESOLUTION 97- RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY LYNDE INVESTMENTS, (I-[EREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF TI~ REAL PROPERTY LOCATED AT 4120 4TH STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WI-BEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON FEBRUARY 4, 1997 OF A PUBLIC HEARING TO BE HELD ON FEBRUARY 24, 1997. NOW, THEREFORE, IN ACCORDANCE WITH TIlE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on NUMEROUS DATES DURING 1996, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, mailed inspection request notices to LYNDE INVESTMENTS requesting that the building located thereon a~ ~4~1~t~ 2ITi~T~R~ET, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by LYNDE INVESTMENTS, be scheduled for the annual licensing inspection. 2. That as of FEBRUARY 12, 1997, LYNDE INVESTMENTS has refused to schedule the required annual inspection of the rental units. 3. Based upon said information presented by the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: Ae FAILURE TO ALLOW ANNUAL INSPECTION OF ALL RENTAL UNITS LOCATED AT 4120 4TH STREET 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4120 4th STREET is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable fights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1695-96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the fa'st day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: ATTEST: AYES: NAYS: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR RESOLUTION 97- RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE I-IFJJD BY LYNDE INVESTMENTS, (I-IEREIN~R "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4425 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WR/TrEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON FEBRUARY 4, 1997 OF A PUBLIC HEARING TO BE HELD ON FEBRUARY 24, 1997. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF TIlE CITY OF COLUMB~ HEIGHT~ MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on NUMEROUS DATE~D:URING 1996, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, mailed inSP~o_nyeq~uest n_ otices to LYNDE INVESTMENTS requesting that the building located thereon at 4425 UNIVERSITY AVENUE, within the City of Columbia Heights, Minnesota, and Owned, according to the application for rental license on file for the above-described real property by LYNDE INVESTMENTS, be scheduled for the annual licensing inspection. 2. That as of FEBRUARY 12, 1997, LYNDE INVESTMENTS has refused to schedule the required annual inspection of the rental units. 3. Based upon said information presented by the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: Ae FAILURE TO ALLOW ANNUAL INSPECTION OF ALL RENTAL UNITS LOCATED AT 4425 UNIVERSITY AVENUE 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4425 UNIVERSITY AVENUE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1845-96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: ATTEST: AYES: NAYS: CITY OF COLUMBIA H~EIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR RESOLUTION 97- RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESDENTIAL RENTAL LICENSE HELD BY LYNDE INVESTMENTS, (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4433 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON FEBRUARY 4, 1997 OF A PUBLIC HEARING TO BE HELD ON FEBRUARY 24, 1997. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF TIqE CITY OF COLUMBI-~_~IGHT~MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on NUMEROUS DATES DURING 1996, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, mai~ ~sPection request notices to LYNDE INVESTMENTS requesting that the building located thereon at "4~33 ~RSITY AVENUE, within the City of Columbia Heights, Minnesota, and oWndd~c'cd£din-~fo ~ application for rental license on file for the above-described real property by LYNDE INVESTMENTS, be scheduled for the annual licensing inspection. - 2. That as of FEBRUARY 12, 1997, LYNDE INVESTMENTS has refused to schedule the required annual inspection of the rental units. 3. Based upon said information presented by the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: FAILU~ TO ALLOW ANNUAL INSPECTION OF ALL RENTAL UNITS LOCATED AT 4433 UNIVERSITY AVENUE 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4433 UNIVERSITY AVENUE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1844-96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: ATTEST: AYES: NAYS: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR RESOLUTION 97- RESOLUTION OF TI-IE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY LYNDE I[NVESTMENTS, (I-[EREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4441 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITrEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON FEBRUARY 4, 1997 OF A PUBLIC HEARING TO BE HELD ON FEBRUARY 24, 1997. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF TItE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on NUMEROUS DATES DURING 1996, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, mailed inspection_request notice~ toLYNDE INVESTMENTS requesting that the building located thereon at. 4_4.41 UNIVERSITY AVENUE, within the City of Columbia Heights, Minnesota, and owned, according to ttie application for rental license on file for the above-described real property by LYNDE INVESTMENTS, be scheduled for the annual licensing inspection. ~ _ 2. That as of FEBRUARY 12, 1997, LYNDE INVESTMENTS has refused to schedule the required annual inspection of the rental units. 3. Based upon said information presented by the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: FAILURE TO ALLOW ANNUAL INSPECTION OF ALL RENTAL UNITS LOCA~D AT 4441 UNIVERSITY AVENUE 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4441 UNIVERSITY AVENUE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable fights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such fights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1843-96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revolting the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: CITY OF COLUMBIA HEIGHTS, MINNESOTA ATTEST: JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR RESOLUTION 97- RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY LYNDE INVESTMENTS, (I-[EREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4707 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITrEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON FEBRUARY 4, 1997 OF A PUBLIC HEARING TO BE HELD ON FEBRUARY 24, 1997. NOW, THEREFORE, IN ACCORDAN--Ct~ WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF~THE_CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COL ~UMBIA~I_~HT.S_.~__MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on NUMEROUS DATES DURING 1996, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, mailed i~spectio.n..r.eq...~est nodces to LYNDE INVESTMENTS requesting that the builaing located there i'd( 4 _67' ¥ within the City of Columbia Heights, Minnesota? and owned, according t° hh-~ application for rental license on file for the above-described real property by L~E~S~MENTS, be scheduled for the annual licensing inspecd0n. _ _~ 2. That as of FEBRUARY 12, 1997, LYNDE ~S~NTS has refused to schedule the required annual inspection of: the rental units. 3. Based upon said information presented by the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: Ae FAILURE TO ALLOW ANNUAL INSPECTION OF ALL RENTAL UNITS LOCATED AT 4707 UNIVERSITY AVENUE 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4707 UNIVERSITY AVENUE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1901-96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: ATTEST: AYES: NAYS: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR RESOLUTION 97- RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY LYNDE INVESTMENTS, (I-IEREINAFrER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4715 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON FEBRUARY 4, 1997 OF A PUBLIC HEARING TO BE HELD ON FEBRUARY 24, 1997. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF_THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on NUMEROUS DATES DURING 1996, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, ma/led inspection request notices to LYNDE INVESTMENTS requesting that the building loc~t~e/edri ~a¥~-4YY5-~ITY AvENUE, within the City of Columbia Heights, Minnesota, and oWned, aCCording~t0 the application for rental license on file for the above-described reali~perty__by~_ L~E INVESTMENTS, be scheduled for the annual licensing inspection. : ~ 2. That as of FEBRUARY 12, 1997, LYNDE INVESTMENTS has refused to schedule the required annual inspection of the rental units. 3. Based upon said information presented by the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: Ae FAII,URE TO ALLOW ANNUAL INSPECTION OF ALL RENTAL UNITS LOCATED AT 4715 UNIVERSITY AVENUE 4. That ali parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCI~USIONS OF COUNCIL 1. That the building located at 4715 UNIVERSITY AVENUE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1900-96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: CITY OF COLUMBIA HEIGHTS, MINNESOTA ATTEST: JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR RESOLUTION 97- RESOLUTION OF THE CITY COUNCIl. FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY LYNDE INVESTMENTS, (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF TI-tE REAL PROPERTY LOCATED AT 5121 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WI-IEP~AS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETI'ING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREI2N WAS GIVEN TO ~ LICENSE HOLDER ON FEBRUARY 4, 1997 OF A PUBLIC HEARING TO BE HELD ON FEBRUARY 24, 1997. == NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF_TH]~ CLTY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA-~IGHT~ MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on NUMEROUS DAT~:~_ING 19~96, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, ma/led inspe~ _ctio_n_r ~equest notices to LYNDE INVESTMENTS requesting that the building located ~ere~n a[_5~2_~ ~~SITY AVENUE, within the City of Columbia Heights, Minnesota, and own ~ed, acc0]:/lin~-t6 ~ application for rental license on file for the above-described r__eal_property by LYNDE INVESTMENTS, be scheduled for the annual licensing inspection. 2. That as of FEBRUARY 12, 1997, LYNDE INVESTMENTS has refused to schedule the required annual inspection of the rental units. 3. Based upon said information presented by the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: FAILURE TO ALLOW ANNUAL INSPECTION OF ALL RENTAL UNITS LOCATED AT 5121 UNIVERSITY AVENUE 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 5121 UNIVERSITY AVENUE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1899-96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: ATTEST: AYES: NAYS: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR RESOLUTION 97- RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HF. LD BY LYNDE INVESTMENTS, (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 5131 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRYIWEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON FEBRUARY 4, 1997 OF A PUBLIC HEARING TO BE HELD ON FEBRUARY 24, 1997. NOW, TH~EREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA_~IGHT~~S THE FOLLOWING: FINDINGS OF FACT 1. That on NUMEROUS DATES DURING 1996, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, mailed inspection request notices to LYNDE INVESTMENTS requesting that the building located thereon at 5131 UNIVERSITY AVENUE, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described mai property by LYNDE INVESTMENTS, be scheduled for the annual licensing inspection. --- 2. That as of FEBRUARY 12, 1997, LYNDE INVESTMENTS has refused to schedule the required annual inspection of the rental units. 3. Based upon said information presented_by the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: FAII,URE TO ALLOW ANNUAL INSPECTION OF ALL RENTAL UNITS LOCATED AT 5131 UNIVERSITY AVENUE 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 5131 UNIVERSITY AVENUE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1898-96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the fn'st day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAY S: CITY OF COLUMBIA HEIGHTS, MINNESOTA ATTEST: JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR RESOLUTION 97- RESOLUTION OF ~ CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY LYNDE INVESTMENTS, (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF ~ REAL PROPERTY LOCATED AT 5141 UNIVERSITY AVENUE, COLUMBIA I-IEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON FEBRUARY 4, 1997 OF A PUBLIC HEARING TO BE HELD ON FEBRUARY 24, 1997. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF ~ CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA RIGHTS ~S THE FOLLOWING: FINDINGS OF FACT 1. That on NUMEROUS DATES DURING 1996, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, mailed inspectio_.~n.requesy notices to LYNDE INVESTMENTS requesting that the building located thereon h~~ 3i~4-1]~RSITY AVENUE, within the City of Columbia Heights, Minnesota;~ and b-w~e~l ~a~c~g-t6 ~'~ application for rental license on file for the above-described real property by LYNDE ~STMENTS, be scheduled for the annual licensing inspection. _ 2. That as of FEBRUARY 12, 1997, LYNDE INVESTMENTS has refused to schedule the required annual inspection o~ the rental units. _ __ 3. Based upon said information presented by the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: FAILURE TO ALLOW ANNUAL INSPECTION OF ALL RENTAL UNITS LOCATED AT 5141 UNIVERSITY AVENUE 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 5141 UNIVERSITY AVENUE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable fights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such fights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1897-96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: ATTEST: AYES: NAYS: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR CITY COUNCIL LETTER Meeting of: February 24, 1997 AGENDA SECTION: ITEMS FOR CONSIDEP~ATION - ORIGINATING DEPARTMENT: CITY MANAGER'S OTHER BUS INESS ADMINISTRATION APPROVAL NO: 7 U.S. WEST CABLE FRANCHISE VIOLATION BY: LINDA L. MAG~Ez~]~,~Y: ITEM: NO: 7 C ! DATE: 2-2 !-.~7.~Y.~/__~_,~ ./~, DATE: At the council meeting of January 13, 1997, the City Council passed a motion finding U.S. West in violation of the cable franchise as of November 15, 1996, for failure to receive consent of the City of Columbia Heights to the transfer of ownership and to implement penalties under Section 11.113(5) of the franchise of $50.00 per day for failure to comply with the franchise, and instruct staff not to issue a violation notice until after the February 24, 1997, council meeting. At the Telecommunications Commission meeting of February 20, this issue was discussed. Due to the fact that U.S. West held the informational forum on February 18, 1997, as requested, and is cooperating with the various cable systems, legal'counsel recommended adoption of a Resolution Withdrawing Without Prejudice Notice of Franchise Violations Pending Federal Communications Commission Action. Adoption of the resolution would postpone taking any action against U.S. West until the FCC takes action on our appeal. However, the City reserves the right to come back and take action at a later time depending on the FCC's decision. The Telecommunications Commission recommended approval of the resolution by the council. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 97-__, Resolution Withdrawing Without Prejudice Notice of Franchise Violation(s) Pending Federal Communications Commission Action. COUNCIL ACTION: RESOLUTION 97-24 RESOLUTION WITHDRAWING WITHOUT PREJUDICE NOTICE OF FRANCHISE VIOLATION(S) PENDING FEDEP3~L COMMUNICATIONS COMMISSION ACTION WHEREAS, the Columbia Heights Telecommunications Commission (t~Commission") makes recommendations to the City of Columbia Heights ('~City") regarding administration of the franchise between the City, and Group W Cable of Columbia Heights, Inc. (~'Company"), WHEREAS, the franchise between the City and Company requires approval of the City prior to consummation of any sale or other transfer of Company, WHEREAS, purchase of Company by Continental Cablevision, Inc. (~Continentai"), and nearly simultaneous merger of Continental with US West, Inc., or a subsidiary thereof ('~USW"), was approved by the City subject to a number of conditions, including specifically that ~all necessary local, state, and federal authorizations" be obtained prior to consummation of such transaction, WHEREAS, the Commission and City previously determined that said transaction was consummated without all necessary approvals, notwithstanding the fact that legal counsel to 'the City had notified the parties to the transactions that such approvals had not been finally obtained, WHEREAS, the City has found Company in violation of the franchise for closing the sale transaction without all necessary approvals, WHEREAS, the City has previously resolved to withhold legal notification of Company for violation of the franchise, and the consent Resolution relating to this transaction, during such time as discussions and negotiations regarding these issues is ongoing between City, Company, and Continental/USW, WHEREAS, the propriety of certain approval received by USW in acquiring Continental and Company are currently on appeal before the Federal Communication Commission (~FCC"), WHEREAS, the Commission has asserted in proceedings before the FCC and in numerous prior communications with the Company, Continental, and USW, that the City is~ pursuant to the Telecommunications Act of 1996, entitled to hold a proceeding to determine whether acquisition of Company by USW would negatively impact competition for telecommunication services in the local market, WHEREAS, on February 18, 1997, a '~forum" was held with Company, and Continental/USW, for the purpose of receiving information regarding the competitive impact of the purchase of Company by USW, WHEREAS, final City action to approve or deny acquisition of Company by USW will be addressed by action of the FCC, and any appeals thereof, NOW, THEREFORE, BE IT RESOLVED THAT, the Commission recommends to the City withdrawal of, without prejudice, the prior City determination of franchise violation referred to herein, and notice thereof, pending final resolution by the FCC of issues presented regarding this transaction, and any appeals thereof. FURTHER, nothing herein shall be deemed to waive any right of the Commission or the City to raise, address, or account for the issues raised herein in review of any subsequent request for transfer or divestiture approval. Passed this 24th day of February , 1997. Offered by: Ruettimsnn Seconded by: Jones Roll Call: AIl ayes Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: February 24, 1997 AGENDA SECTION: ITEMS FOR CONSIDER3~TION- ORIGINATING DEPARTMENT: CITY MANAGER'S OTHER BUSINESS ADMINISTRATION APPROVAL NO: 7 ITEM: ~OPT ORDER APPROVING THE ~ROPOSED ~TE BY: LINDA L. ~GEE~~ INCRE~E DATE: 2-21-97 ~' '~' DATE: NO: 7C2 On December 2, 1996, the City Council adopted an Order tolling the initial thirty day review period for the proposed basic rate and equipment rates submitted by Meredith Cable for an additional 90 days, and issued an interim order permitting the basic rate and equipment rates to go into effect January 1, 1997, subject to rollback and refunds. Staff, the Cable Attorney, and a Certified Public Accountant have reviewed the FCC forms 1205 and 1210 submitted by Meredith Cable and have found them in compliance with applicable FCC rules and regulations. The resulting rates are: Converters Remote Control Units Cable Care Monthly Equipmen~ Rates Prior to 1/1/97 Effective 1/1/97 $2.06 $2.10 .32 .25 .46 .44 Monthly Cable Rates for Basic and Other Franchise Fees Maximum Permissible Company Proposed Pr~Qr to 1/1/97 Basic Service $7.85 Other Franchise $2.00 Fees (PEG Fee, Etc.) Effective 1/1/97 Effective 1/1/97 $9.73 $8.09 $2.38 $2.38 At their meeting of February 20, 1997, the Columbia Heights Telecommunications Commission passed a motion recommending that the City Council approve the proposed rate increase submitted to Meredith Cable Company effective January !, 1997. RECOMMENDED MOTION: Move to waive the reading of the order, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt the Order approving the proposed rate increase submitted by Meredith Cable Company, effective January 1, 1997. COUNCIL ACTION: ORDER REGARDING APPROVAL OF THE PROPOSED P~ATE INCREASE SUBMITTED BY MEREDITH C3~BLE COMPANY TO THE CITY OF COLUMBIA HEIGHTS. WHEREAS, the City of Columbia Heights (hereinafter '~City") is certified as a rate regulatory authority pursuant to rules of the Federal Communications Commission (hereinafter '~FCC"), WHEREAS, the City has notified Meredith Cable Company (hereinafter ~Company") that the Company is subject to the rate regulatory authority of the Commission, WHEREAS, the City has received from the Company an FCC Form 1205, Equipment Rate Form and an FCC Form 1210, ~Update Form", WHEREAS, the Form Filings implicate the City's authority to regular basic service rates in requesting an increase in the Company's maximum permitted basic service rate and related equipment rates, on a going forward basis, WHEREAS, the City has reviewed the Form filings in accordance with applicable FCC rules and regulations and has consulted with experts, including legal and accounting experts, WHEREAS, the City solicited, received, and analyzed additional information related to said review by the City, staff, and consultants, WHEREAS, the City, its staff and consultants, have determined that the Company's FCC Form 1205 and 1210 comply with applicable FCC rules and regulations, NOW, THEREFORE, IT IS HEREBY ORDERED by the City of Columbia Heights that the proposed rate increases, as filed, for the basic service tier and related equipment are reasonable and approved. FURTHER, that this Order shall be effective immediately. ORDERED THIS 24th DAY OF February , 1997. _ _. Offered by: Seconded by: Roll Call: Sturdevant Peterson A1 1 ayes Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meetin~ of: FEBRUARY 24, 1997 AGENDA SECTION: OTHER BUS I NESS ORIGINATING DEPT.: CITY MANAGER NO: ~ FINANCE APPROVAL ~ ITEM: PURCHASE OF 100 RADIO READ BY: WILLIAM ELRITE ~ E:~//~//~ WATERMETERS DATE: 2/18/97 {~ T At the City Council work session on February 3% the City Council reviewed information staff had prepared on the purchase of new radio read water meters. At that work session there was a discussion regarding installing 100 test meters to review how the system will actually work. The test meters will be installed in various parts of the City, concentrating on areas that could be the most difficult to read. The plan is to install 80 radio reads on existing meters, and to install 20 new meters with radio read. Per the proposal from WaterPro, the cost for a complete meter with radio read installed is $240. The cost for the radio read equipment on an existing meter is $205. Based on this, the total cost to install 80 radio reads on existing meters and 20 new meters is $21,200. Attached is a meter location list that shows the most recently installed meters and the address for the part of the City that they are in. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with WaterPro in the amount of $21,200, for the installation of 80 radio read units on existing meters and 20 new radio read meters, with funding coming from the sewer & water funds. WE:dn 9702183 Attachment: Meter location list COUNCIL ACTION: ?? ..... /jr- CITY COUNCIL LETTER Meetin~ of: FEBRUARY 24, 1997 AGENDA SECTION: OTHER BUS I NESS ORIGINATING DEPT.: CITY MANAGER NO: ~ FINANCE APPROVAl, ,//__/J'~ ITEM: PURCHASE OF HANDHELD BY: WILLIAM EL RITE P3~ E METER READING DEVICE DATE: 2/18/97/~ T . NO: q- z- q-. At the City Council work session on February 3~a there was a discussion regarding purchasing a handheld meter reading device. The device will allow meter readers to enter meter readings to it and then the meter readings wilt be automatically downloaded to the City's computerized utility billing system. The primary need for the device at this time is because our meter reading books are worn out, and it would eliminate the necessity of purchasing new meter reading books. In addition, the device will work with the proposed radio read system as far as reading individual meters and will improve the efficiency in the current system even without radio read meters. In WaterPro's original proposal, the cost for this hardware with their software (which the hardware uses) was $13,000. Currently, the local office wilt sell us the same unit with the same software for $9,850. In addition, we need software from Business Records Corporation to go on the City's AS400 computer. The cost of this software is $4,000, and will work with all current radio read systems. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with WaterPro for one handheld Sensus #3003 reading unit and software in the amount of $9,850, and to enter into an agreement with Business Records Corporation to purchase dowrdoading software in the amount of $4,000, with funding coming from the sewer & water funds. WE:dn 9702184 COUNCIL ACTION: A QUOTATION FOR i'ME ci'rf OF I;OLUIVIBiA HT$,, ~N SENSUS 23001 SOLID STATE INTERROGATOR STARS SOFTWARE 3094 PITPROBE W/TELESCOPING PROBE DOW qLOADING/CHARGING STAND 'FKAIN!NG .AND STFLRTL~ TOTAL OPTIONAL PROPOSAL SEi':?$US #3003 RADIOREAD fiFSSI STAR:; TOUCHREAD & RADIOKEAD 3094 PI'FPROBE W/TELESCOPING PROBE DOW ',~LOADING/CHARGING STAND TRAINING AND STARTUP TOT~-T- $4000.00 $4000.00 $3400.00 $3400.00 $550.00 $550.00 $500.00 $500.00 $0.00 $0.00 $$,450.~ $5,600.00 $5,600.00 $3200.00 $3,200.00 $550.00 $550,00 $500.00 $500.00 $0.00 $0.oo $9,$50.00 ECil. REGISTER AND TOUCHPAD 4'505 KADIORE~D MODULE ANNLI,M, $OFTC;CM~E MAINTENANCE (OP']'IONAL BLr'i' RECOMMENDED) $50.00 $50.00 $i25,00 $125.00 $450.00 THANK 'YOU FOR YOUR IN1 EREST AND OONSIDEEATtON, TODD 8REDESEN Proposal for the City of Columbia Heights, Minnesota Qty 5500 2 1 5250 250 55oo Description OPTION #1 Sensus SRII water meters with ECR encoded registers, all wire and installed with TouchPad per City spec Sensus #3001 Solid State Interrogator with STARS software and all accesories Install, Train and supervise City personnel on STARS software OPTION #2 Sensus SRII water meters with ECR encoded registers, all wire and installed with TouchPad per City spec Sensus SRII meter with ECR encoded register and RadioRead #505 MXU installed per City's spec Sensus #3003 Radio Freq. Solid State Interrogator (RFSSI) with STARS soft-ware and all accesories Install, Train and supervise City personnel on STARS sofrware OPTION #3 Sensus SRII meter with ECR encoded register and RadioRead #505 MXU installed Sensus #3003Radio Freq. Solid State Interrogator (RFSSI) with STARS software and all accesories Install, Train and supervise City personnel on STARS software Sensus VXU or WaterPro will read all the City's RadioRead meters for $550.00 per month with Sensus VXU OPTION #4 Conversion ECR register kit for Sensus SILII meter installed per City's spec Unit Amount $110.00 $10,000.00 $o.oo Tot~ $110.00 $240.00 $13,000.00 $0.o0 Tot~ $225.0O $13,000.00 $0.00 $25,000.00 Total Extended Amount $605,000.00 $20,000.00 $0.0o $625,000.00 $577,500.00 $60,000.00 $26,000.00 $o.o0 $663,500.00 $1,237,500.00 $13,000.00 $0.oo $25,000.00 $1,275,500.00 ANY $73.00 DF.O-lO-96 TtJE 09:4! ~ BRC F~ NO. 3202559986 ?. 0! BRC QUOTATION DATE: CLIENT: CONTACT: FAX: December I0, 1996 Columbia Heights, MN June John ~*~.on 612-782-2801 PROPOSED BY: Alpine Aysta, Scoot Sales Executive Business Records Corporation PH 800.800.8235 FAX 320.255.9986 QUOTE: DESCRIPTION: "Try and Buy" for 60 days; $4,000 purchase price if not returned by February 28, 1997 Sensus Hand-held meter interface pro.re'am APPROVAL DATE: Pricing ts ~lid far 30 4ay~ and do~ nol include flight or cabling for an), hardware. Cus~xn mc4~ca~on~ will be completed withAu t20 day~ from date o£~ tBRC IIq'TERNAI. USE: DATE CITY COUNCIL LETTER Meeting of: February 27, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: t7 0THER BUSl NESS FINANCE ITEM: SPRINT SPECTRUM CONTRACT BY: WILLIAM ELRITEb'd~ BY: NO: t) . ~ . ~ DATE: 2/12/97 DATE: On or about 8/14/96 the City Council entered into an agreement with Sprint Spectrum for the installation of antennas on the City's water tower. Under this contract, Sprint Spectrum will be paying to the City $15,000 per year plus inflation for the rental of space on the water tower. At the time the contract was approved the City Council did not designate where the revenue from this contract should go and how the revenue should be used. There have been several areas discussed by staff and by Council members regarding the use of the revenue, including: Setting the money aside in the water fund for future repairs, painting, and maintenance on the water tower. Apply the revenue toward the purchase and installation of new water meters. Place the money in the street infrastructure fund for future street improvements. Place the money in the General Fund for general operating expenses in the City. Based on these suggestions, staff has prepared this Council letter and is recommending that the City Council designate where the revenue should be deposited. RE COMMENDED MOTION: Move to dedicate the revenue from the Sprint Spectrum contract to General Fund operating expenses and to direct staff to deposit all revenue into the General Fund. ALTERNATE MOTION: Move to dedicate the revenue from the Sprint Spectrum contract to and to direct staff to deposit all revenue into the Fund. WE:dn 9702122 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 2/24/97 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER '7"/?? On April 1, 1996, the City Council ordered the improvements to streets in Zone 1. Two subsequent bid openings resulted in bids for over the Engineer's Estimate due to most contractors having sufficient work. On January 14, 1997, the City Council ordered the improvements to streets in Zone 2 and authorized staff to seek bids for the improvements. Plans and specifications for both Zones 1 and 2 were put out for bid on January 21, 1997. Specifications were requested by 21 contractors or suppliers. Five bids were received for the February 18, 1997, bid opening. The bid tabulation is attached. The low bid was submitted by Midwest Asphalt Corporation in the amount of $1,256,447.80. The bids were broken down into two areas. Midwest' s bid for street construction is $1,111,201.95 (Engineer's Estimate $1,131,883.00) and for watermain construction is $145,245.85 (Engineer's Estimate $136,577.00). Based on this low bid, staff is recommending that funding come from the following sources: Street Construction Infrastructure Fund Capital Improvement Projects Fund (Assessments) Sewer Fund (storm sewer work) $237,000 $860,000 $ 15,000 $1,112,000 Watermain Construction Water Construction Fund $146,000 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 2/24/97 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO. PUBLIC WORKS ITEM: AWARD OF CONTRACT FOR ZONE 1 AND 2 BY: ~J BY: NO. STREET AND WATERMAIN IMPROVEMENTS DATE: 2/19/97 DATE: Continued - Page 2 There are sufficient funds available in each of the above listed funds except the Capital Improvement Projects Fund which has an available cash balance of approximately $200,000. In order to provide an available cash balance to pay for the construction, either inter- fund transfers or borrowing will be necessary. Staff recommends an interfund loan from the Refuse Fund to the PIR Fund in the amount of $660,000. The Council will need to amend the 1997 Budget in order to provide the necessary funding. Staff is recommending the contract be awarded to Midwest Asphalt. RECOMMENDED MOTION: Move to award the contract for Municipal Projects 9415, 9416, 9417, 9418, 9419, 9420, 9421, 9423, 9614, 9615, 9616, 9617, 96t8, 9619, 9620, 9621, 9622, 9623, 9624 and 9625 to Midwest Asphalt Corporation of Hopkins, Minnesota based on their low, qualified, responsible bid of $1,256,447.80 for Street and Watermain Improvements; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same with funding to be from Funds 415, 430 and 651 and 652. RECOMMENDED MOTION: Move to authorize an interfund loan of $660,000 from the Refuse Fund to the PIR Fund at an annual interest rate of 7.5% and to appropriate funds as needed in Fund 415, 430, 651 and 652 for the above listed projects. MAW:jb 97-090 COUNCIL ACTION: '~ .... ~ .... ~ ...... ~'~ o~o o 8~ ~oooooo o o ~o ..... ~888o~8o88~88°°°°°88888 o~ ...... 80 ...... 88~o ...... 800 .... ~o8o ~8~88888888888~888888888888888~ =>>>>>>>>>>~> ~ -~~ ~ ~ ~o0000oooo000~~>~<>~×~ d~d 8888888888888888 MINUTES February 3, 1997 The meeting was called to order by President, Barbara Miller. Those present were: Barbara Miller, Nancy Hoium, Richard Hubbard, Pat Sowada, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the January 7th meeting as mailed. The February 3rd bill list was reviewed. It was moved, seconded, and passed that they be paid. The preliminary final accounting for 1996 was reviewed. The 1997 accounting was reviewed. Old Business: 1.) 2.) 4.) The Board felt it would be worth while to look into purchasing a carbon monoxide detector for the building especially since the Children's Room is in such close proximity to the boiler room. Staff will check into the cost. An update on the security system was presented. The City Council approved the motion allowing staff to go out for bids on purchasing a new system. There is some clarification that needs to be addressed by the City Attorney. Questions were raised that other department/division heads have purchased items using the State contract without going out to bid. Becky will meet with the attorney on February 5 to discuss this issue. The subject of sales tax was also raised. Since the library security system does not meet the required production definitions for sales tax exemption, the 6.5% tax will be paid on the system. The Board will be updated as necessary. The Information Management Project was updated. The record retention schedule for the City is currently being evaluated. If changes are made they must be cleared by the State. A security list is being compiled for what access people on the staff will have once connected with the City Hall network. Training on Windows '95 and Wordperfect 7.0 begins this week. Three of our staff members are scheduled for training. The decision was made that replacement ballasts covered by the Honeywell contract will be tracked from this date forward. New Business: 1.) It was reported that the elevator was repaired. 2.) Honeywell was called to the building on 1/2/97 for an odor in the basement of the building. Honeywell responded and could find no problem. They thought that perhaps it could have been hydraulic fluid from the elevator. 3.) 4.) 5.) 6.) 7.) 8.) 9.) lo.) 11.) 12.) 13.) 14.) 2 Becky attended the public service meeting at Anoka County on 1/9/97. The County has established a policy for unattended children in their buildings at closing time. Two staff members are required to stay with the child and after 15 minutes the police are called. The Board felt that a policy should be drafted, for the next meeting, that could be included in the Columbia Heights Public Library policy manual to address this issue. On t/17/97 the rooftop unit in the East Room was checked for a problem. They could find no malfunction. On 1/23/97 a major roof leak developed in the East Room. Public Works was called and removed snow from the roof and de-iced the scuppers. It was reported that phone wires were lying on the roof. U.S. West was called and wilt be re- stringing the wires onto a mast. The mast will be installed by Heights Electric. It was also reported that the heat tape wires on the roof had, by accident, been switched off at some point. Heights Electric will install a safety/security box on the heat tape switch in the boiler room. The street numbers were noted to be missing from the building by a police officer. Temporary numbers have been posted on the front and rear entrances and new numbers will have to be installed on the building. Courtney Huber, one of the part-time pages sustained an unreported injury at work on 1/4/97. Staff has informed her that she must report any/all injuries to her supervisor immediately. Courtney has been doing shelving almost single handedly on Saturdays since September. The Board discussed possible ways of recognizing the extra effort she has exhibited. The Lincoln Coach display from the Anoka County Historical Society is up in the East Room, along with items from Barb Miller and Rita Norberg in the display case. The Board is invited to view the display after the meeting. Crossover statistics were reviewed. The Anoka County Library goals document was reviewed. Copies of the In Touch newsletter from Marsha were distributed to the Board members. The Board received copies of the I love to read calendar produced by Kelly Olson for distribution to the children during February. Cover art for Summer Reading Clubs was shared with the Board. Mentoring program being introduced by the school district was outlined and discussed. There is a possibility that the City will participate in the program. The Board will be updated as necessary. The Capital Outlay Plan for the year 1998 was reviewed. After discussion the Board chose to retain all proposed items for 1998 in the plan. The Board did think that the roof issue would perhaps have to be addressed in 1998 also. It is currently slated to be dealt with in the year 2000. This item will be discussed as necessary when it is determined how much damage the roof has incurred this winter. 15.) The Board tabled the review of the Long Range Plan. Walt Fehst, City Manager, will be discussing long range planning with the current City Council at a work session. The Board felt that until they had been given direction by either the City Manager or the City Council they would not attempt to further develop the library's long range plan. There being no further business the meeting was adjourned at 8:30 p.m. Respectfully submitted, J~nine M. Schmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in alt City of Columbia Heights'services, programs, and activities. · CITY OF COLUMBIA HEIGHTS (!'-) 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 PLANNING AND ZONING COMMISSION MINUTES REGULAR MEETING OF FEBRUARY 11, 1997 MEMBERS Mariaine Szurek, (Ynair Jams Fowttr : Gary Peterson Gary Larson The Planning and Zoning Commission meeting of February 11, 1997 was called to order by ChairPerson Szurek at 7:00 p.m. Members present were Larson, Fowler, Peterson and Szurek. Commissioner Paulson was not in attendance. Aisc present were Tina Goodroad (Zoning Coordinator), Ken Anderson (Director of Community Development), Walt Fehst (City Manager), and Kathryn Pepin (Secretary to the Planning and Zoning Commission). MOTION by Fowler, seconded by Peterson, to approve the minutes from the Planning and Zoning Commission meeting of January 7, 1997 as presented in writing. Voice Vote: All Ayes. Motion Carried. NEW BUSINESS: Petitions, letters and requests. A. Public Hearing TV1, Inc./James Strapko PUD Preliminary RE: 4849 Central Avenue Case #9702-04 Ms. Goodroad presented the request of James Strapko and TVI, Inc. for a PUD Preliminary Plan Review to allow the construction of a 2,647 square foot building at the northwest corner of the site at 4849 Central Avenue. This site currently is the location of a Savers Store and Hollywood Video. Ms. Goodroad explained that the area of the proposed new structure is in the open space, grass covered northwest corner. She informed the Commission that the purpose of the Preliminary Plan Review is to review the requirements pursuant to Section 9.116(17)(b) of the City's Zoning Ordinance. This includes complete submission of plans for the building site and surrounding area; plan of street systems, utilities and all other site related issues. She informed the Commission that the Preliminary Plans as well as the Final Plans would require final approval of the City Council. Ms. Goodroad reminded the Commission that the Concept Plan was reviewed and discussed at the January Planning and Zoning Commission meeting when issues over the design and use of the parking lot were raised. 'At that meeting, Mr. Strapko, the architect for TVI, Inc., offered to redesign the building to improve its orientation to Central Avenue and 49th Avenue, improve traffic circulation inside the lot and attempt to bring more information from the owners regarding the Possible tenants for the proposed structure. Ms. 6oodroad stated that the. new construction is proposed for two tenants,'a Subway store and a hair 'salon. Both businesses would be completely separate with their own access to a central vestibule. The only shared access would be the two restrooms. ' She stated thai the exterior of the site has been redesigned to look the same on all four sides to ensure that the 49th Avenue side or the'Central Avenue side do not look like the rear of the building. The front access where the vestibule is located is on the south side facing the parking lot. The entrance surround, which is a triangular parapet, is duplicated on the north side facing 49th Avenue. She felt that these design improvements would help blend this new building with the existing structure on the site. She further stated that the dumpster enclosure would be located on the east side of the building but would be completely screened. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OP SERVICES EQUAL OPPORTUNITY EMPLOYER PLANNING AND ZONING COMMiSSiON 'REGULAR MEETING - M~NUTE$ ~.BRl)~R¥ 11, 1997 PAGE 2 The site plan incorporates evergreen (spruce) plantings'around the dumpster screening on the 49th Avenue side. Additional foundation plantings are extended around the building facing Central Avenue and 49th Avenue. Ms. Goodroad felt that every attempt has been made to design the exterior of the proposed structure in a manner that blends harmoniously with the site and surrounding land uses. She stated that all setback requirements would be met. Ms. Goodroad stated that the Zoning Ordinance requires retail stores to have at least one (1) off-street parking space for each two hundred (200) square feet of net floor area as well as requiring restaurants to have at least one (1) space for each three (3) seats based on capacity design. Based on these requirements, the existing structure would require 134 parking spaces. The proposed restaurant would require fourteen (14) parking spaces with six (6) spaces required for the hair salon for a total of 20 parking spaces required for the new proposed structure. Ms. Goodroad stated that the total required parking spaces for the entire site would be 154 parking spaces with the site plan indicating 151 parking spaces. She informed the Commission that, with the changes made to the new building, Mr. Strapko included eleven (11) parking spaces along the south and has eliminated the parking islands at the north side to help the circulation of traffic in and out of the site. Ms. Goodroad directed the Commission's attention to a memo from Mark Winson, Public Works Director and City Engineer, regarding the review of this Preliminary Plan. In his memo, Mr. Winson suggested that at least two parking spaces at the entrance from 49th Avenue not be required with the possible removal of an additional two spaces at this location to make access easier at the entrance considering the slope of the entrance drive. Ms. Goodroad stated that, with this change, the entire site would only be lacking five to seven parking spaces with the access and lot circulation much improved. Ms. Goodroad stated that the proposed development would not alter the existing grades at the site. Mr. Winson stated that there would not be a significant enough increase in paved areas to warrant changes in the drainage or for storm water surface drainage. He also stated that adequate utilities exist and are available to the site. In reviewing the landscaping requirements, Ms. Goodroad stated that the architect has submitted a preliminary landscaping ptan indicating coniferous screening at the rear of the new structure along 49th Avenue. Other landscaping does exist on the far east end of the site at the bottom of the hill. She stated that the hill would be effective for screening purposes as it runs along 49th Avenue at the curb cut and around the entire east end of .the lot..The nearest residential home is located approximately fifteen (15) feet higher.than the east end of the existing building. In addition, the proposed structure is on the opposite side 'of the lot situated directly across from a commercial use, the Kentucky Fried Chicken Restaurant, not residential structures. The additional screening around the dumpster and the addition of natural plantings around the screening and around the north and east sides of the new structure fulfills all screening requirements for the site. Ms. Goodroad informed the Commission that the proposed development is consistent with the City's Comprehensive -Plan and Zoning OrdinanCe and is compatible with surrounding land uses. She felt that the proposed development would utilize a piece of land with good visibility and access that would otherwise remain unused. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES , ~ FEBRUARY 11, 1997 PAGE 3 Commissioner szurek opened the public hearing. Commissioner Szurek closed the public hearing as no one was present to discuss this case. Commissioner Szurek inquired of Mr. Strapko if the tenants for the proposed structure had been solidified and also asked about the color of the awning around the building. Her concern was that the awning be the same color for the whole building and not'on-e-half one color for Subway and another color for the hair salon. Council Representative Peterson stated that this item would be considered at the final plan review. Mr. Strapko stated that the awning could be all one color if that is what the City required. Council Representative Peterson complimented the architect on the favorable placement of the proposed building that reflected the discussion at the January meeting. MOTION by Larson, seconded by Fowler, to recommend to the City Council the approval of the Preliminary PUD Plan to allow the construction of a 2,647 square foot building at the northwest corner of 4849 Central Avenue as it is consistent with the City's Comprehensive Plan and Zoning Ordinance and satisfies the requirements of the PUD Preliminary Review portion of the Zoning Ordinance. Voice Vote: All Ayes. Motion carried. **THIS ITEM TO APPEAR ON THE FEBRUARY 24, 1997 CITY COUNCIL AGENDA. B. Site Plan Review Case #9702-05 Hillcrest Development 550 N.E. 39th Avenue Ms. Goodroad presented the request of Hillcrest Development for re-approval of their site plan for a 74,252 square foot expansion of their existing building at 550 N.E. 39th Avenue. She stated that some changes have been made to the size of the new linkage building proposed between the existing and new larger structure, and to the size and configuration of the new structure. The reason for the change is due to poor soil conditions that were found on the north end of the site which would limit how far north the new structure could be built. She stated that the change to the new structure has also caused the' dock locations to be altered. The new placement will include three docks on the north side of the linkage building, seven docks on the north side of the new building and three more docks on the southeast side of the new building. She stated that Hiltcrest is still expecting one tenant to lease the linkage building and one, maybe two, users (warehouse) for the new site. Ms. Goodroad stated that all parking'~paces on the site must be 9' x 20' except for required handicap spaces which must meet State Building Code requirements.- The entire lot must be hard surfaced and striped. She informed the Commission that the parking space requirements for the existing building and new structure are based on size and use. She informed the Commission that the total parking required for the existing building, based on 20% manufacturing and 80% warehousing, would be 60 parking spaces. The new structure of 60,348 square feet with a 13,904 square foot s. ection linking the existing structure and the new structure for a total of 74,252 square feet. She stated that Hillcrest is expecting warehousi6g as the primary use of the new structure which would require a minimum of 44 parking spaces. Total parking spaces required for the existing and new facility would be 104 parking spaces. She stated that the elto'plan indicates 164 parking spaces provided. She also stated that all Industrial District setback requirements are being met. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES F~BRtJAR¥ ~tl, 1997 PAGE 4 Ms. Goodroad informed the Commission that the addition would not require additional curb cuts or expansion of the hard surface area. All of the expansion would be located on their property which is currently paved. Appropriate curbing is being provided along the parking lot perimeters. Ms. Goodroad stated that Section 9.116(3)(e) of the Parking Ordinance-requires all open off-street parking areas designated to have head-in parking along the property line to provide a bumper curb not less than three {3) feet from the property line or a guard of normal bumper height not tess than one (1) foot from the side property line. When said area is for six (6) spaces or more, a curb or fence not over six (6) feet in height shall be erected along the front yard setback line and grass or plantings shall occupy the space between the sidewalk and curb or fence. She informed the Commission that the above requirements are being provided as indicated on the site plan with curbing provided around all parking areas and green space provided along the entire front yard setback. Ms. Goodroad informed the Commission that the landscape drawing indicates all the trees, shrubs/ground cover that is proposed for the entire site. These plantings will be dispersed along the front yard setback, around the front of the existing building, and along the east side of the new facility. The rear of the entire lot is screened by a hill and, at the top of the hill, dense trees. The owners submitted pictures at the November meeting of the trees to represent how well they do screen the property from the residential area behind them. Technically, Ms. Goodroad felt that screening should be provided whenever a business or individual use is within 300 feet of a residential district. Only the south side of this lot is within this minimum. She stated that plantings could be substituted for the screening as long as they provide not less than eighty (80%) percent opacity. At the November meeting, the Commission determined that the hill and trees were sufficient to fulfill the screening requirements. Ms. Goodroad stated that loading berths are being provided in accordance with Section 9.116(6)(c). This section states that required loading berths are as follows for manufacturing, fabrication, processing and warehousing: At least one loading berth 25 feet in length for each building having 3,000 square feet or fraction thereof plus one loading berth 50 feet in length for each 25,000 square feet of floor area up to 100,000 square feet, plus one loading berth for each 50,000 square feet of floor space thereafter with the operator having the option to declare the length but at least 1/2 of the total number shall be 50 feet in length. The existing building has one existing concrete pad and ramp and the new facility has three docks off the linkage building and ten docks for the new building to accommodate a warehouse site.- ' ,J She stated that, in talking with the architect, equipment will most likely be stored on the roof. However, this was not indicated on the site plan drawings. Ms. Goodroad informed the Commission that all .mechanical equipment' located on the roof of any building shall be screened with material designed 'to blend harmoniously With that building's facing material so that such equipment is not visible at street level or from neighboring properties. Likewise, all refuse storage outside must be completely screened from vieTM. " Ms. Goodroad informed the Commission that signage is based on the front width ~f the building. Total sign area shall not exceed two (2) square feet of each front foot of the building or structure. However, wall signage cannot exceed 100 square feet and a freestanding sign cannot exceed 100 square feet with a height limitation of 40 feet. She stated that signage plans have not yet been submitted, but will be reviewed by Staff based on the above requirements. PLANNING AND ZONING I;OMMI$$10N FEBRUARY 11, 1997 PAGE 5 Ms. Goodroad informed the Commission that'Public Works Director, Mark Winson, reviewed the first site plan and made several comments that will apply in the revised plan. in summarizing Mr. Winsons comments, Ms. Goodroad stated that a few would need to be added as contingencies in the approval. First of all, Mr. Winson commented that all retaining walls that are constructed over 30 inches in height must be reviewed by the Engineering Department. His second remark related to the grading on the far west end of the property and it appears that this area drains onto the property to the west. He would like additional information as to actions that will be taken to mitigate erosion or damage to the property on the west. In the last review, Mr. Winson required an area for on-site detention of storm water run-off on this property. He suggested an area of 200 feet by 50 feet that could handle 12,600 cubic feet of storm water run-off. He would like to see this along 39th Avenue as there is a 15 inch private storm sewer line crossing 39th Avenue approximately 23 feet west of the existing storm sewer catch basin on 39th Avenue. This detention pond has been added to the site plan and approved by Mr. Winson. Final detail for it will be required when the building plans are submitted. Mr. Winson will be completing the review of erosion control practices for the Six Cities Watershed Management Organization and may need additional information for this development. Mr. Winson's final comment relates to the storm water runoff along the east end that appears to be directed to the far southeast corner loading bay. Any storm water collected in this area may not be discharged to the sanitary sewer system. Mr. Winson is requiring a plan for discharging this storm water. Besides a few contingency items that need addressing when construction drawings are submitted, Ms. Goodroad stated that ail other zoning related requirements are being met. There were no questions from the Commissioners nor from anyone in the audience regarding this request. MOTION by Larson, seconded by Peterson, to approve the site plan to allow the construction of a 74,252 square foot expansion to the existing building at 550 N.E. 39th Avenue contingent upon the following items being approved by Staff prior to issuance of the building permit: 1. Rooftop screening provided as approved by Staff. 2. Retaining walls over 30 inches in height be reviewed and approved by the Engineering Department. 3. Erosion and drainage control on the west side-' of the property be reviewed and approved by the Engineering Department. 4. An on-site detention of storm water runoff be provided on the 'north side of the Property as approved by the Engineering Department. .5. Adequate erosion control information be submitted by the applicant for review by the Engineering Department. 6. Approval by the Fire Department. 7. Plans to prevent storm water that is collected, at the southeast corner from discharging to the sanitary sewer system must be reviewed and approved by the Engineerin9 Department. PLANNING AND ZONING COMMI8810N /:~GUI. AR MEETING - MINUTE8 'FEBRUARY 11, 1997 PAGE 6 Voice Vote: All Ayes. ,Motion carried. Public Hearing Zoning Ordinance Amendment Case #9702-06 City of Columbia Heights 590 N.E. 40th Avenue Columbia Heights, Mn. Ms. Goodroad presented an amendment to the Conditional Use portion of the Retail Business Section of the Zoning Ordinance that would eliminate a restriction on the number of repair bays allowed for minor repairs. She informed the Commission that this issue had been raised due to a redevelopment proposal by the Conoco Station located at 3701 Central Avenue. She stated that this redevelopment proposal would be reviewed at the March Planning and Zoning meeting. She informed the Commission that the owners have purchased three properties north of the station on the east side of Central Avenue as well as properties at 3816, 3824, 3826 and 3828 Central Avenue on the west side. This west side property is the old Honda Sales site. The owners' intention is to rebuild the Conoco site into a new, larger gas station and convenience store with a carwash and use the west side property for all their service repairs. Because of this increase in land ownership, they wish to expand the repair portion of the business and create up to ten (10) service bays. Ms. Goodroad stated that currently the Zoning Ordinance allows in Section 9.113(2)(g): "Motor fuel stations (minor) and major fuel stations with minor repairs (not to exceed four (4) bays) subject to Section 9.117." With this restriction on the number of service bays, the owners of Conoco believe that the expense of the redevelopment of the store and station would not be worth it unless their business could expand. Ms. Goodroad informed the Commission that Staff has reviewed preliminary plans of the site and is comfortable with increasing the number of service bays at this particular site. Staff is also comfortable with removing the restrictive language and not limiting the number of bays because the size of sites alone will restrict the number of bays that could be constructed on any one location. Motor fuel stations and repair is only allowed in the "RB", Retail Business District and ~'GB", General Business District where no vacant sites exist, if another existing motor fuel station and repair business redeveloPed, the size of the site and setback requirements would effectively control how built up a site became. For the Conoco Station to fulfill its plans and desired expansion and investment in Columbia Heights, Ms. Goodroad stated that Staff recommends the elimination of the restriction on the number of service' bays. She felt that Once 'the proposed plans are reviewed by the Planning and Zoning Commission and the :City. Council, all site issues will be reviewed to ensure a quality'redevelopment project for both the company and the City. 'She indicated that Staff has met several times with the architect for the project who is aware of and hopeful for this Ordinance amendment. Chairperson Szurek opened 'the public hearing. Chairperson Szurek closed the public hearing as there 'was not anyone in attendance wishing to speak regarding this case. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES FEBRUARY 11, 1997 PAGE 7 Council Representative Peterson stated that this property, being the first property on the east side in Columbia Heights when you are traveling north, is one of the most visible entrances. He inquired of Staff as to whether there could be incorporated into discussions with the Conoco developers to blend in some aesthetically pleasing landscaping on both sides of Centrai Avenue, Ken Anderson, Director of Community Development, suggested that the City try to negotiate a portion of the east site at the intersection to be dedicated for landscaping of an entryway to the City. He also informed the Commission that he had visited the site that the Conoco owners have redeveloped in Bloomington and felt it was well done. MOTION by Fowler, seconded by Larson, to recommend to the City Council the approval of Ordinance #1340 and that the City Council conduct a first reading of this Ordinance amendment at their meeting of February 24, 1997. Voice Vote: All Ayes. Motion carried. *THIS ITEM TO APPEAR ON THE FEBRUARY 24, 1997 CITY COUNCIL AGENDA. MOTION by Larson, seconded by Fowler, to adjourn the meeting at 8:00 p.m. Voice Vote: All Ayes. Motion carried. Respectfullys~itted, ~ ,, License~Permit Clerk kp