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Home My WebLink AboutFebruary 10, 1997 RegularCITY OF COLUMBIA HEIGHTS (l") 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782~2800 TDD 782-2806 ADMINISTRATiON February4,1997 Mayor Joseph Sturde~ant Council~l~r~ Donald G. Jolly Meg Jones Ga~ L. Peterson Robert ~E Rue~mann C~ ~ ~alter R. Fehst' The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, February 10, 1997 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please calt the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf onIy) 1. CALL TO ORDER/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Council Minutes of Regular Council Meeting of January 27, 1997 MOTION: Move to adopt the minutes of the January 27, 1997 Regular Council Meeting. 2) Resolution No. 97-18 Being a Resolution Regarding the 1997-1998 IAFF Labor Agreement MOTION: Move to waive the reading of the resolution there being ample copies available for the public. THE CITY OF' COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY iN EMPLOYMENT OR THE PROViSiON OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL AGENDA FEBRUARY 10, 1997 PAGE 2 MOTION: Move to adopt Resolution No. 97-18 Being a Resolution Regarding Labor Agreement between City of Columbia Heights and the International Association of Firefighters, Local No. 1216 3) 1997 Annual Dues - NMMA MOTION: Move to authorize the payment of the 1997 annual membership dues to the North Metro Mayors Association in the amount of $9,684.00 to be taken from Fund 101-41110-4330. 4) Seek Bids for 1997 Street and Parking Lane Striping MOTION: Move to authorize staff to seek bids for the 1997 Street and Parking Lane Striping Contract 5) Seek Quotes for Replacement Starter at Pump Station #2 MOTION: Move to authorize staff to seek quotes for replacement of the soft- starter on Pump #2 at Station #2. 6) Res. No. 97-19 Being a Resolution Receiving Zone 2 Seal Coat Feasibility Report and Calling for a Public Hearing MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-19 being a resolution receiving the report on seal coating in Zone 2 and calling for a public hearing on March 3, 1997. 7) Resolution No. 97-20 Being a Resolution Receiving Feasibility Report for Paving Alley and Calling for a Public Hearing MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-20 being a resolution receiving the report on paving the alley east of Quincy to the existing alley and south of 40th Avenue and calling for a hearing on said improvements. 8) Final Payment for Metal Utility Building Slab MOTION: Move to accept the work for concrete slab-on-grade in the metal utility building and to authorize final payment of $18,096.00 to Ron Kassa Construction of Richfield, Minnesota. CITY COUNCIL AGENDA FEBRUARY 10, 1997 PAGE 3 9) Payment of Bills MOTION: Move to approve the payment of the bills as listed out of proper funds. 10) License Applications MOTION: Move to approve the 1997 license applications as listed and to approve the rental housing licenses as noted in the February 5, 1997 memo from Lowell DeMars. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS 6. PUBLIC HEARINGS 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances B. Bid Considerations 1) Award of Multi-Purpose Copier for Public Works Department MOTION: Move to award the bid for a Minolta Copier EP4050 to CDP Imaging Systems of Minneapolis, Minnesota, based upon their Iow, responsible bid in the amount of $9,105.75 including sales tax (less the trade-in of the Sharp SF8800 copier for a total bid of $8,905.75) with funds appropriated from the Capital Equipment Replacement Fund; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. ALTERNATE MOTION: Move to award the bid for a Minolta Copier EP4050 to CDP Imaging Systems of Minneapolis, Minnesota, based upon their Iow, responsible bid in the amount of $9,105.75 including sales tax with funds appropriated from the Capital Equipment Replacement Fund; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. C. Other Business 1) Authorization to Purchase Cable for TV Inspection System MOTION: Move to authorize the Mayor and City Manager to purchase 1,000 feet of TV cable from Aries Industries, the sole supplier, for $3,540.00 plus tax of $230.10, funds coming from 602-49450-2171 and 602-49450-4395 respectively. CITY COUNCIL AGENDA FEBRUARY 10, 1997 PAGE 4 2) First Time Homebuyer Application MOTION: Move to grant approval (concurrence) for the City to apply for an allocation of maximum allowable from the Minnesota Finance Agency Minnesota City Participation Program (First Time Homebuyer Program) and, if successful in securing an allocation, to provide the necessary City involvement in the program. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings 1) Charter Commission November 20, 1996 Meeting 2) Draft Minutes of January 16, 1997 Charter Commission distributed Monday night) 3) Traffic Commission February 3, 1997 Meeting Meeting (to be B. Other Communications 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT Walter R. Fehst, City Manager EXECUTIVE SESSION CALLED TO DISCUSS PERSONNEL MATTERS, PENDING LITIGATION, AND POSSIBLE PURCHASE OF PROPERTY Move to convene to an Executive Session for Purposes of Discussion of Personnel Matters, pending litigation, and possible purchase of property and to appoint Linda Magee, Assistant to the City Manager, as Recording Secretary for the Executive Session. CiTY OF COLUMBIA HEIGHTS (!") 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782 at)~t~tsmartou *ASST. TO THE CITY MGR. LENDA MAGEE February 4, 1997 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, February 10, t997 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in ali City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) \ oCmALL TO ORDER/ROLL CALL mencement of Cablecasting of Regular Meeting on Television.) (~. PLEDGE OF ALLEGIANCE 'B./ADDITIONS/DELETIONS TO MEETING AGENDA ~"'~he Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) 4~ONSENT AGENDA (~],.., ~.-.'~f.,,,~d ' (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) ///Move to adopt the consent agenda items as listed below: pt Council Minutes of Regular Council Meeting of 3anuary 27, 1997 MOTION: Move to adopt the minutes of the January 27, 1997 Regular Council M/~ng. ~Resolution No. 97-18 Being a Resolution Regarding the 1997-1998 IAFF Labor A4jreement MOTION: Move to waive the reading of the resolution there being ample copies available for the public. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF' DISABILITY IN EMPLOYMENT OR THE PROVISION OF BEF~VICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL AGENDA FEBRUARY '10, 1997 PAGE 2 MOTION: Move to adopt Resolution No. 97-18 Being a Resolution Regarding Labor Agreement between City of Columbia Heights and the International ~~19ciation of Firefighters, Local No. 1216 97 Annual Dues - NMMA MOTION: Move to authorize the payment of the 1997 annual membership dues to the North Metro Mayors Association in the amount of $9,684.00 to be taken · ·fr°/n~nd 101-41110-4330. ,} Seek Bids for 1997 Street and Parking Lane Striping MOTION: Move to authorize staff to seek bids for the 1997 Street and Parking ,e Striping Contract 5)~eek Replacement at Pump Station #2 Quotes for Starter MOTION: Move to authorize staff to seek quotes for replacement of the soft- starter on Pump #2 at Station #2. · No. 97-19 Being a Resolution Receiving Zone 2 Seal Coat Feasibility ReL~eCort and Calling for a Public Hearing MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-19 being a resolution receiving the report on seal coating in Zone 2 and calling.for a public hearing on March 3, l~R~s - olution No. g7-20 Being a Resolution Receiving Feasibility Report for ~__~ving Alley and Calling for a Public Hearing MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-20 being a resolution receiving the report on paving the alley east of Quincy to the existing alley and south of 40th Avenue and calling for a hearing on said improvements. NP..ayment for Metal Utility Building Slab Move to accept the work for concrete slab-on-grade in the metal utility building and to authorize final payment of $18,096.00 to Ron Kassa Construction of Richfield, Minnesota. CITY COUNCIL AGENDA FEBRUARY 10, 1997 PAGE 3 ~'~ayment of Bills e N: Move to approve the payment of the bills as listed out of proper funds. nse Applications MOTION: Move to approve the t997 license applications as listed and to approve the rental housing licenses as noted in the February 5, 1997 memo from Lowell ECDeMars' · OGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS EARINGS R CONSlDEP~&TION /~..~er Resolutions/Ordinances ~-~. Bid Considerations v 1) Award of Multi Purpose Copier for Public Works Department MOTION: Move to award the bid for a Minolta Copier EP4050 to CDP Imaging Systems of Minne~ap 1~, Minnesota, based upon their Iow, responsible bid in the amount of $9,105.75 in-'duding~es tax (less the trade-in of the Sharp SF8800 copier for a total bid of $8,905.7~.~th funds appropriated from the Capital Equipment Replacement Fund; and furth'i'ermore, to authorize the Mayor and City Managerto enterinto an agreement for the same. ~ ~/~'1 ~~.~~) ALTERNATE MOTION: Move to award the bid for a~Minolta Copier ~...P4050~to CDP Imaging Systems of Minneapolis, Minnesota, based upon their Iow, responsible bid in the amount of $9,105.75 including sales tax with funds appropriated from the Capital Equipment Replacement Fund; and furthermore, to /aufhorize the Mayor and City Manager to enter into an agreement for the same. r~ Other Business ~.~~~ "A~°rization to Purchase Cable for TV Inspection Syste MOTION: Move to authorize the Mayor and City Manager to purchase 1,000 feet of TV cable from Aries Industries, the sole supplier, for $3,540.00 plus tax of $230.10, funds coming from 602-49450-2171 and 602-49450-4395 respectively. CiTY COUNCIL AGENDA FEBRUARY 10, 1997 (~)'~irst Time Homebuyer Application- MOTION: Move to grant approval (concurrenc~) for the City to apply for an allocation of maximum allowable from the Minnesota Finance Agency Minnesota City Participation Program (First Time Homebuyer Program) and, if successful in securing an allocation, to provide the necessary City involvement in the program. DMINISTRATIVE REPORTS ~-. RR:t~o°~ o°ff I~: cCiittyy AM~on~ngee; GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings '~),Charter Commission November 20, 1996 Meeting .~ Draft Minutes of January 16, 1997 Charter Commission Meeting (to be ' ~tStributed Monday night) / ~)~Traffic Commission February 3, 1997 Meeting _~. Other Communications 10. N FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.j) Walter .................... R. Fehst, City Manager'~l '"'3k.---- ,~~. EXECUTIVE SESSION CALLED TO DISCUSS PERSONNEL MATTERS, PENDING LITIGATION, AND POSSIBLE PURCHASE OF PROPERTY Move to convene to an Executive Session for Purposes of Discussion of Personnel Matters, pending litigation, and possible purchase of property and to appoint Linda Magee, Assistant to the City Manager, as Recording Secretary for the Executive Session. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGI/LAR COUNCIL MEETING JANUARY 27, 1997 CALL TO ORDER/ROLL CALL The Mayor called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Counci!members Jones, Ruettimann and Peterson were present. Counci!member Jolly was absent as he had surgery. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA There were no additions nor deletions to the meeting agenda. CONSENT AGENDA Councilmember Jones requested the item regarding vehicle purchases by the Police Department be removed from the consent agenda. A. Motion by Peterson, second by Ruettimann to adopt the consent agenda items as listed below: 1) Adopt Minutes of Council Meetinq and Public ImDrovement Hearinq The minutes of the January 13, 1997 Regular City Council Meeting and the minutes of the January 14, 1997 Public Improvement Hearing were approved as presented. 2) Authorize Staff to Obtain Price Quotes - City Newsletter The Council authorized staff to obtain price quotes for printing and mailing of the 1997 City spring newsletter. 3) Authorization to Attend Out of Town Conference This item was removed from the agenda. 4) Attendance at Annual GFOA Conference The Council authorized the attendance of June Johnston, Assistant Finance Director, at the annual Government Finance Officer's Association Conference from May 30 - 4, 1997 and that all related expenses be reimbursed from Fund 101-41510. 5) Seek Bids to Purchase and Install Library Materials Security System The Council authorized staff to seek bids for the purchase and installation of a materials security system at the library. REGULAR COUNCIL MEETING JANUARY 27, 1997 PAGE 2 · 6) Set Date for Board of Review The Council set the date for the Local Board of Review meetin9 for Monday, April 7, 1997 at 7:00 p.m. which will be held in the City Council Chambers. 7) Approve Payment of Bills The Council approved the payment of the bills as listed out of proper funds. 8) Approve License Applications The Council approved the license applications as listed. Roll call on consent agenda: Ail ayes Authorization to Purchase Vehicles Councilmember Jones inquired as to how many cars are currently in the Police Department fleet and as to the plans for the disposition of the cars which will be removed from the fleet with this purchase. Police Chief Johnson responded to her inquiries. Motion by Peterson, second by Ruettimann to authorize the purchase of two 1997 Ford Crown Victoria police vehicles and one Chevrolet Lumina mid-size sedan, alon9 with service and parts manual for the vehicles, per Hennepin County contracts #387A6-232 and #387B6-232 respectively, at a total cost of $55,894, with fundin9 from Fund 41-42100-5150; and that the Mayor and City Manager are authorized to enter into a contract for same. Roll call: All ayes RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS There were no items for this part of the meeting. o PUBLIC HEARINGS A. Public Hearing - Federal Block Grant The Police Chief addressed the equipment list which is bein9 considered for use of the federal block 9rant monies. An Equipment Review Advisory Committee was formed as required by law to review the list of equipment which will be purchased with the 9rant money. The list was approved by the Committee. REGULAR COUNCIL MEETING JAATUARY 27, 1997 PAGE 3 Motion Ruettimann, second by Jones to close the public hearing regarding the purchase of equipment. Roll call: Ail ayes Motion by Ruettimann, second by Jones to approve the purchase of equipment with federal block grant money totaling $20,349 and $2,261 match by the City and to approve the proposed list of equipment to be purchased with these funds. Roll call: Ail ayes B. Public Hearin~ Re~ardin~ 1997 Community Development Block Grant Application Various aspects of the application were reviewed as were the recommended funding amounts for use by public service agencies which have made requests. The requests received from the public agencies were reviewed by the Human Services Commission. Representatives from some of the public agencies were in attendance at the Council Meeting to address their individual requests. Staff spoke to the use of funds being recommended for City programs of acquistion and rehabilitation. Motion by Peterson, second by Sturdevant to close the public hearing regarding the 1997 CDBG Program grant application. Roll call: Ail ayes Motion Peterson, second by Ruettimann to approve the following as the 1997 Community Development Block Grant (CDBG) Program application for the City of Columbia Heights: Commercial Revitalization on a scattered site basis in commercial zoned districts $129,036 B. Housing Rehabilitation (city-wide) 70,000 C. Public Service Agencies 28,000 1 2 3 4 5 Senior Outreach Program (ACCAP) - 14,000 Alexandra House - 3,000 Hot Meals for Shut-Ins - 3,500 SACA - 5,000 CEAP - 1,500 ARC of Anoka County - !,000 D. TOTAL 227,036 Roll call: All ayes REGULAR COUNCIL MEETING JANUARY 27, 1997 PAGE 4 ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances .. 1) Public Hearinq/Resolution No. 97-04[ License Revocation 4017 Sixth Street ' The Mayor had spoken with Francis Job, the owner of this property, regarding a realistic timetable for completing all of th? violations cited in the log of the Housing Maintenance Code inspector. It was noted that many of the violations had been corrected but those remaining could only be corrected when the weather improved. Motion by Ruettimann, second by Peterson to table action on Resolution No. 97-04 being a resolution regarding the rental license for 4017 Sixth Street Northeast until the June 9, 1997 City Council Meeting. Roll call: All ayes B. Bid Considerations There were no bid considerations. C. Other Business 1) Authorization to Seek Bids for Watermain ReDlacement Motion by Ruettimann, second by Peterson to authorize staff to seek bids for watermain improvements from McLeod and Royce to 42nd Avenue and on Tyler Street from 42nd Avenue to 44th Avenue as part of the Street Improvement Program. Roll call: Ail ayes 2) Tax Increment Administration Expense Motion by Sturdevant, second by Peterson to authorize payment of $10,933.77 for administering the 1996 tax increment financing laws of Minnesota, with expenses being charged to the TI Debt Service Fund as an administrative expense. Roll call: All ayes 3) Authorization to Purchase T-Shirts and Baseball Cap~': This athletic equipment is being paid for from donations. REGULAR COUNCIL MEETING JAN73A_RY 27, 1997 PAGE 5 Motion by Ruettimann, second by Peterson to authorize staff to · purchase t-shirts and baseball caps from Suburban SPORTSWEAR for a total cost of $6,875 based on their low, responsible bid with funds to be taken from Fund 881-45001-21710. Roll call: All ayes 4) Authorization to Purchase Sports Equipment Motion by Ruettimann, second by Peterson to authorize staff to purchase spor~s equipment from Sports Supply Group at a total cost of $4,061.82 based on their tow, responsible bid with funds to be taken from Fund 881-45001-2170. Roll call: All ayes 5) Establish Council Work Motion by Jones, second by Sturdevant to ~establish a Council work session for Monday, February 3, 1997 at 8:00 p.m. in the City Hall Conference Room. Roll call: Ail ayes ADMINISTRATIVE REPORTS A. Report of the City Manacer The City Manager advised that the contract with SACCC and the three cities of Columbia Heights, Fridley and Hilltop had been received. There is not a funding request attached to this contract. B. Report of the City Attorney The City Attorney had nothing to report at this time. 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of the fol!owinq board and commission meetings were included in the a~enda packet: 1) Planning and Zoning Commission January 7, 1997 meeting 2) Library Board of Trustees January 7, 1997 meeting 3) Human Services Commission January 8, 1997 meeting Other Communications There were no other communications. REGULAR COUNCIL MEETING JANUARY 27, 1997 PAGE 6 I 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA There were no citizen comments. 11. ADJOURNMENT Motion by Peterson, second by Jones to adjourn the Council Meeting at 7:50 p.m. Roll call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: February 10, 1997 AGENDA SECTION: .j CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO:~ CITY MANAGER' S APPROVAL NO: DAT .: - DATE The current labor agreement between the City and the International Association of Firefighters, representing Firefighters terminated on December 31, 1996. Negotiations between the City's negotiation spokesperson and IAFF have resulted in a mutually acceptable labor agreement for calendar years 1997 and 1998. The proposed changes are as follows: Wa~es: 1997: 1998: 3% adjustment over 1996 wages 3.5% adjustment over 1997 wages Insurance: 1997: $340 per month (1996 = $300 per month) 1998: $375 per month Holidays: Effective January 1, 1998, employees required to work on any of four designated holidays will receive an additional one-half time for each hour worked on the holiday. Deferred Compensation Employer shall pay on a dollar-for-dollar matching basis; $300 per full-time employee for 1997; $300 per full-time employee for 1998 (1996=$300). Attached is a resolution which would adopt and establish the changes as negotiated for calendar years 1997 and 1998. Also attached is a copy of the new contract language incorporating the changes. The total cost package over the two years is 8.1%. Also attached is a uniform settlement form. Minnesota Statute 179A.04, Subdivision 3, paragraph (n) requires completion of a Uniform Settlement Form (Form). The Form is applicable to contract negotiations between exclusive representatives and all public employers, other than Townships. The Bureau of Mediation Services {Bureau) is charged with developing the Form and related instructions for compliance with the statute. Pursuant to that charge, the Bureau has adopted the attached Form to meet the requirements of this legislation. The Form is not intended to be a report of a public employer's labor costs or a substitute for the costing by labor or management of their collective bargaining proposals. Its purpose is limited to fulfilling the requirements of Minnesota Statutes 179A.04, Subdivision 3, paragraph (n). It is the intention of this legislation to provide a standard basis for public employers and the public to compare'the economic elements of collective bargaining settlements. The attached Form must be presented to the governing body of each public employer at the time it ratifies a collective bargaining contract. The Form must be available for public inspection during normal business hours within five (5) calendar days after ratification by the public employer. The difference between the percentage change from baseline reflected on the Uniform settlement Form and the total cost package is attributable to the fact that the form includes cost of movement through the wage schedule. This is not included as a part of the total cost package of the City unless there is a change in the wage schedule (ex., added step, etc.) Thus, if the new dollars for wage schedule movement and the corresponding medicare and retirement contribution attributable to the wage schedule movement was subtracted, the change in baseline would be the same as the total cost package. Likewise, if all members of the bargaining unit were at the maximum of their range, the change from baseline and the total cost package would be the same. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: February 10, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER' S APPROVAL ~ ITEM: 1997-1998 IAFF LABOR AGREEMENT BY: L INDA L. MAGEE BY: .~.~'~ NO: DATE: 2 - 3 - 97 DATE Page 2 RECOM/4ENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 97- , regarding the Labor Agreement between the City of Columbia Heights and the International Association of Firefighters, effective January 1, 1997 - December 31, 1998. COUNCIL ACTION: RESOLUTION 97- 1 8 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA IIEIGHTS AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 1216 WHEREAS, negotiations have proceeded between the International Association of Firefighters (IAFF), Local 1216, representing Firefighters of the City, and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 1997 and 1998; WHEREAS, a copy of said contract is available for inspection at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1997 and 1998 for IAFF bargaining unit employees of the City; and, BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this 10 day of February Offered by: Pete r so n Seconded by: Jones Roll Call: A 11 a ye s , 1997. Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS PROPOSAL TO THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS (IAFF) 1-24-97 ARTICLE XVI HOL]])AYS 16.3 Effective January 1, 1998, employees required to work on any of the follow/rig four holidays: President's Day, Memorial Day, Fourth of July, and Labor Day shall receive an additional one-half time for each hour they work on such holiday. ARTICLE XVHI INSURANCE 18.1 The EMPLOYER will contribute up to a maximum of three hundred forty dollars ($340) per month per (permanent and probationary full-time) employee for calendar year 1997 for employee life insurance and group health insurance (including dependent coverage). 18.2 The EMPLOYER will contribute up a maximum of three hundred seventy-five dollars ($375) per month per (permanent and probationary full-time) employee for calendar year 1998 for employee life insurance and group health insurance (including dependent coverage). ARTICLE XXIII DURATION 23.1 This AGREEMENT shall be effective as of the first day of January, 1997, and shall remain in force and effect until the thirty-first day of December, 1998. In the event a new contract is not agreed upon by December 31 of the bargaining period, the existing AGREEMENT shall remain in force until such new AGREEMENT is agreed upon. ARTICLE XXlV WAGES 24.1 1997 Wage Schedule After Classification: Firefighter Six Months Twelve Months Twenty-Four Months Thirty-Six Months Forty-Eight Months Sixty Months Seventy-Two Months After Classification: Captain Six Months Level Recruit Firefighter 65% of Journeyman Firefighter rote Recruit Firefighter I 70% of Journeyman Firefighter rate Recruit Firefighter 11 75% of Journeyman Firefighter rate Recruit Firefighter ltl 80% of Journeyman Firefighter rate Firefighter I 85% of Journeyman Firefighter rate Firefighter II 90% of Journeyman Firefighter rate Firefighter llI 95% of Journeyman Firefighter rate Journeyman Firefighter Level Captain I (96% of Captain III) Captain II (98% of Captain HI) 40 Hour Work Schedule $13.03/hour $14.04/hour $15.04/hour $16.04/hour $17.04/hour $18.05/hour $19.05/hour $20.05/hour 40 Hour Work Schedule $20.84/hour $21.28/hour 1-24-97 56 Hour Work Schedule $9.30/hour $10.01/hour $10.73/hour $11.44/hour $12.16/hour $12.87/hour $13.59/hour $14.30/hour 56 Hour Work Schedule $14.88/hour $15.19/hour Twelve Months Captain III $21.71/hour $15.50/hour 24.2 1998 Wage Schedule After Classification: Firefighter Six Months Twelve Months Twenty-Four Months Thirty-Six Months Forty-Eight Months Sixty Months Seventy-Two Months After Classification: Captain Six Months Level Recruit Firefighter 65% of Journeyman Firefighter rate Recruit Firefighter I 70% of Journeyman Firefighter rate Recruit Firefighter II 75% of Journeyman Firefighter rate Recruit Firefighter 1tl 80% of Journeyman Firefighter rate Firefighter I 85% of Journeyman Firefighter rate Firefighter 11 90% of Journeyman Firefighter rate Firefighter 1II 95% of Journeyman Firefighter rate Journeyman Firefighter Level Captain I (96% of Captain III) Captain II (98% of Captain Ill) 40 Hour Work Schedule $13.49/hour $14.53/hour $15.56/hour $16.60/hour $17.64/hour $18.68/hour $19.7 I/hour $20.75/hour 40 Hour Work Schedule $21.57/hour $22.02/hour 1-24-97 56 Hour Work Schedule $9.62/hour $10.36/hour $11.10/hour $11.84/hour $12.58/hour $13.32/hour $14.06/hour $14.80/hour 56 Hour Work Schedule $15.40/hour $15.72/hour Twelve Months Captain HI $22.47/hour $16.04/hour -24-97 24.3 Employees shall successfully complete professional qualifications in order to be advanced to the next highest pay level within their classification. 24.4 As a form of additional compensation, the City will contribute $1 per permanent and probationary full-time employee toward the State Deferred Compensation Program for every $1 contributed by such employee toward the State Deferred compensation program. Such employer contribution will not exceed $300 for calendar year 1997 and $300 for calendar year 1998. z_ z~ zu z~ z~ CITY COU~CiL LETTER Meeting of: February 10, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S NO: 4 City Manager APPROVAL ITEM: 19 9 74 _A_ 3ANNUAL DUES- NMMA DATE:BY: J' Student2_4_97DAT ~~~*~BY:E~/~~ The City of Columbia Heights has been a member of the North Metro Mayors Association since its inception. Member contributions are based on a formula comprised of both population and net tax capacity (current year). MOTION: Move to authorize the payment of the 1997 annual membership dues to the North Metro Mayors Association in the amount of $9,684.00 to be taken from Fund 101-41110-4330. COUNCIL ACTION: NORTH METRO MAYORS ASSOCIATION December 27, 1996 Mr. Watt Fehst City Manager City of Columbia Heights 590 40th Avenue Northeast Columbia Heights, MN 55421 ~0 ~996 DEC, ~ (31T¥ OF COLU~BtA H~GH'~ Dear Mr. Fehst: The NMMA Board of Directors, at its meeting on August 21, approved the proposed draft 1997 budget and membership fees for the Association. As per this proposed budget, please find the enclosed invoice for the City of Columbia Heights. Member contributions, except for a few exceptions, are based on a formula comprised of both population and net tax capacity (current year). The cities of Mi~meapolis, Circle Pines, Oak Grove and Spring Lake Park have fixed membership rates, as previously approved by the Board. If you have any questions, please feel free to contact myself or Sarah Nelson at 493-5115. If need be, I am available to make a formal presentation to your city council. Sincerely, ,~9~P4/)Toseph D. Strau~*flu Executive Director U:\NMMA\B UDGET~97 INVDFT.DOC NORTH METRO MAYORS ASSOCIATION BILL TO: Walt Fehst City Manager City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 DATE 1 INVOICE 12/27/96 9500046 DESCRIPTION AMOUNT 1997 North Metro Mayors Association Dues SUBTOTAL 9,684.00 9,684.00 Please remit payment to: North Metro Mayors Association ITOTAL 8525 ED~NBROOK CROSSiNg, SUITE 5, BROOKLYN PARK, MINNESOTA 55443 TELEPHONE 612-493-5115 FAX 612-424-1174 9,684.00 CITY COUNCIL LETTER Meeting of: 2/10/97 AGENDA SECTION: CONSENT ORIGINATING DEPARTS/lENT: /,~ CITY MANAGER NO. d PUBLIC WORKS~i i-[r..~..- JO~~"~ BY:' TE:~~ ITEM: AUTHORIZATION TO SEEK BIDS FOR 1997 BY M Wmson ~ - DA~?E: 2/~/9 DA NO. STREET AND PARKING ~ ,NE ~RIPING Staff is requesting authorization to seek bids 'for the 1997 Street and Parking Lane Striping. Approximately 15% of the project ($750.00) is budgeted for in General Fund 101-43170-4000. The remaining 85% ($4,500.00) is budgeted for in the Municipal State Aid Maintenance Fund (212-43190-4000). RECOMMENDED MOTION: Move to authorize staff to seek bids for the 1997 Street and Parking Lane Striping Contract. MAW:jb 97-052 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 2/10/97 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER No. ITEM: AUTHORIZATION TO SEEK QUOTES BY: M. W~son BY: NO. FOR ~PLACEMENT STARTER AT DATE: 2/3/97 DATE: e~ STATION g2 ~ . ~ . ~ The existing starter for Pump #2 at Station #2 is an Allis Chalmers soft-start that was installed in 1988. This starter has had to be adjusted many times over the years. During 1996 repair costs exceeded $1,000. In late December 1996, this starter failed. The estimate of repair cost is $4,000. The starter for Pump #1 is an Allen Bradley soft-start that was installed in 1989 and has had very few problems. The estimated cost to replace the starter on Pump #2 with a new Allen Bradley soft-start is $5,500. Staff is requesting authorization to seek quotations for a new soft-starter for Pump #2 in order to evaluate whether to repair the existing starter or to replace it. Funding for a replacement would be available in the Water Non-Operating Fund. RECOMMENDED MOTION: Move to authorize staff to seek quotes for replacement of the soft-starter on Pump #2 at Station #2. MAW:jb 97-056 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 2/10/97 AGENDA SECTION: NO. ~ CONSENT ITEM: NO. ADOPT RESOLUTION RECEIVING ZONE 2 SEAL COAT FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ~/, tt~ - 0 ORIGINATING DEPARTMENT: CITY MANAGER BY: DATE: On November 12, 1996, the City Council adopted Resolution No. 96-73 calling for a Feasibility Report for seal coating the streets in Zone 2 that will not be improved under the Zone 2 Street Rehabilitation Project. The total estimated cost of the proposed seal coat project is $87,740.56. The proposed assessment is $72,191.60 ($1.95 per street foot, $0.65 avenue foot). It is further proposed that $15,548.96 in Administrative and Engineering costs be absorbed by the City. Staff is requesting that the Improvement Hearing for the Zone 2 Seal Coating Project be held on March 3, 1997, at 7 P.M. in the City Council Chambers. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 97- , being a resolution receiving the report on seal coating in Zone 2 and calling for a hearing on March 3, 1997, at 7 P.M. MAW:jb 97-057 COUNCIL ACTION: RESOLUTION NO. 97- t 9 BEING A RESOLUTION RECEIVING THE REPORT ON SEAL COATING IN ZONE 2 AND CALLING FOR A HEARING ON SAID IMPROVEMENTS WHEREAS, pursuant to Resolution 96-73 adopted by the Council on November 12, 1966, a report has been prepared by Mr. Mark Winson, City Engineer, with reference to the following improvements: Sealcoating Tyler Street Tyler Street Polk Street Ulysses Street Hayes Street Arthur Place Cleveland Street Cleveland Street McKinley Street Benjamin Street Stinson Boulevard 39th Avenue 39th Avenue 39 1/2 Avenue 4 t st Avenue 42nd Avenue 43rd Avenue Pierce Street centerline of 41st Avenue to centerline of 42nd Avenue centerline of 44th Avenue to dead-end centerline of 41 st Avenue to centerline of Arthur Street centerline of Johnson Street to cul-de-sac north right-of-way of 37th Avenue to centerline of 41st Avenue centerline of 44th Avenue to dead end centerline of 39th Avenue to centerline of 40th Avenue centertine of 41st Avenue to centerline of 42nd Avenue north right-of-way of 37th Place to centerline of 40th Avenue centerline of 43rd Avenue to centerline of 45th Avenue cul-de-sac to centerline of 45th Avenue centerline of Tyler Street to centerline of Polk Street centerline centerline centerline centerline centerline centerline of Arthur Street to centerline of McKinley Street of Cleveland Street to centerline of McKinley Street of Reservoir Boulevard to centerline of Stinson Boulevard of Reservoir Boulevard to centerline of Cleveland Street of Reservoir Boulevard to centerline of Benjamin Street and, of 46th Avenue to centerline of 47th Avenue and this report was received by the Council on February 10, 1997, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective and feasible. NOW THEREFORE BE IT RESOLVED that the Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property (street feet) as well as non-abutting property on the closest intersecting street (avenue feet) for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvergent of $87,740.56. AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed improvements on the 3rd day of March 1997 in the Council Chamber of the City Hall at 7:00 P.M. and the City Manager shall give mailed and published notice of such hearing and improvement as required by law. Dated this 10th day of February , 1997 Offered by: Peter son Seconded by: Jones Roll Call: A1 1 ayes CITY OF COLUMBIA HEIGHTS, MINNESOTA BY: Joseph Sturdevant Jo-Anne Student, Council Secretary State of Minnesota County of Anoka City of Columbia Heights CERTIFICATION I hereby certify that the foregoing Resolution is a tree and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 10th day of February, 1997, as disclosed by the records of said City in my possession. (Seal) Jo-Anne Student Deputy City Clerk FEASIBILITY REPORT 1997 SEAL COATING PROGRAM ZONE 2 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly ~gistered E/l~gineer under the laws ofthe~ Regist/ation No. 18829 City of Columbia Heights, Minnesota Engineering Department February, 1997 Feasibility Report - 1997 Seal Coating Program - Zone 2 To: The Mayor and City Council Overview of Street Program Most of the streets in Columbia Heights were constructed before 1970 and are constructed using gravel base and asphalt pavement. The City has maintained the streets through a regular program of crack filling and seal coating on a six-year cycle. Pot hole patching has been on an "as needed basis." With the exception of Municipal State Aid Routes, very few streets have received overlays or other forms of rehabilitation. Past policy has been to assess the entire cost of street improvements to the benefitting properties except M.S.A. Routes, which are not assessed. Many of the streets are in need of improvement as indicated by the Pavement Management Program that has been used by the City. The Pavement Management Program provides an indication of pavement condition based on rideability and visual appearance. Research has shown that by seal coating asphalt pavements on a six to ten year cycle and overlaying the existing pavement with a structural overlay at approximately twenty year intervals, an asphalt pavement can be made to last 100 years. Resolution 96-28, adopted by the City Council on February 26, 1996, sets forth a program for City wide street rehabilitation and maintenance. The Resolution divides the City into seven street zones for the purposes of seal coating and street rehabilitation. The Resolution requires the City Engineer to review the streets in each zone at the appropriate time and to determine which streets within the zone would benefit from rehabilitation and to make recommendations to the City Council on the types of rehabilitation needed and a determination of the costs of this rehabilitation. The intent of the program is to provide the appropriate rehabilitation method to extend the useful life of the existing pavement. This results in lower overall costs than can be expected if the street is reconstructed at the end of the pavements useful life. Authority to Do Improvements The City has the authority to order improvements to streets and to assess benefitting properties under Section 75 of the City Charter and under State Statute Chapters 429 and 435. Determination of Streets for Seal Coating In accordance with Resolution 96-28, the City Engineer has divided the City into seven street rehabilitation zones. Zone 2, scheduled for 1997, is the area of the southeastern portion of the City bounded by Reservoir Boulevard, 45th Avenue, Stinson Boulevard and 37th Avenue. All local streets in this zone are asphalt. The majority of the streets in this zone were constructed in the 1950's, 60's and 70's. One street segment was constructed in 1930. Feasibility Report - 1997 Seal Coating Program - Zone 2 Page 2 During 1996, the City Engineer visually evaluated every street in Zone 2 to determine in a preliminary fashion which streets would benefit rom rehabilitation. This visual survey was correlated with the Pavement Management Program results from the pavement survey done in 1991. Based on this review, a priority list of streets was developed. The priorities were determined by evaluating the age, visual appearance and pavement rating of the individual streets. Also taken into account was the condition of the existing curb and gutter. All streets in the zone were tested of actual physical condition using deflection analysis in November 1996. Deflection analysis is a non-destructive test method of determining pavement strength by measuring the movement of the pavement caused by applying an impact force to the pavement. By correlating this data with the known age and thickness of the pavement structure, a determination can be made as to the actual ability of the existing pavement to withstand the anticipated vehicle loads. The testing was done to provide a scientific basis to the recommendation of the City Engineer. The streets recommended by staff for seal coating in 1997 are as follows: Tyler Street Tyler Street Polk Street Ulysses Street Hayes Street Arthur Place Cleveland Street Cleveland Street McKinley Street Benjamin Street Stinson Boulevard 39th Avenue 39th Avenue 39 ½ Avenue 41 st Avenue 42nd Avenue 43rd Avenue Pierce Street centerline of 41 st Avenue to centerline of 42nd Avenue centerline of 44th Avenue to dead end centerline of 41 st Avenue to centerline of Arthur Street centerline of Johnson Street to cul-de-sac north right-of-way of 37th Avenue to centerline of 41 st Avenue centerline of 44th Avenue to dead end centerline of 39th Avenue to centerline of 40th Avenue centerline of 41st Avenue to centerline of 42nd Avenue north right-of-way of 37th Avenue to centerline of 40th Avenue centerline of 43rd Avenue to centerline of 45th Avenue cul-de-sac to centerline of 45th Avenue centerline of Tyler Street to centerline Polk Street centerline centerline centerline centerline centerline centerline of Arthur Street to centerline McKinley Street of Cleveland Street to centerline McKinley Street of Reservoir Boulevard to centerline Stinson Boulevard of Reservoir Boulevard to centerline Cleveland Street of Reservoir Boulevard to centerline Benjamin Street of 46th Avenue to centerline 47th Avenue Alternatives An alternative to any of the above listed projects is the "Do Nothing" alternative. If this alternative is selected, the City would continue to do pot hole patching as needed. The existing pavement will deteriorate at an accelerated rate as numerous small cracks will allow water to seep into the underlying gravel base and subgrade resulting in pothole and subgrade failure. The Feasibility Report - 1997 Seal Coating Program - Zone 2 Page 3 existing pavement would need to be replaced and/or rehabilitated earlier than if the seal coat is applied. Alternatively, the streets proposed for seal coating could be overlaid. This would add strength to the pavement. An overlay is more expensive than seal coating by a factor often. While overlaying at this time would be provide a stronger pavement surface, it would not be making the best use of the existing pavement. This would not be cost effective. Delaying the proposed seal coating of the Streets listed, will result in greater costs to both the City and property owners in the form of increased maintenance costs and inflation of construction costs. Estimate of Costs The Engineering staff has estimated the total project cost for the seal coating project. Project costs include engineering costs for design, construction administration and inspection, administration costs for administering the assessments and construction costs and construction costs. Estimated Engineering Cost Estimated Administration Cost Estimated Construction Cost Estimated Total Cost $ 8,281.38 $ 7,267.58 $ 72,191.60 $ 87,740.56 Financing of Improvements Past City policy has been to assess 100% of the total project cost to the benefitting properties for street improvement projects. Under the Street Rehabilitation Program, it is proposed to not assess for the engineering and administration costs for the project and that these costs will absorbed by the City. The following is the breakdown where funding for the proposed cost splits: Assessments to benefitting properties General Fund (absorbed Engineering & Administration) Total $72,191.60 $15.548.96 $87,740.56 Proposed Assessments As previously mentioned, City policy has been to assess 100% of the Total Project Cost to the benefitting property owners for street improvements. Under the proposed policy, the engineering and administration costs would not be assessed. The staff has determined a maximum assess- ment per street and avenue foot under City assessment policy and the guidelines presented above Feasibility Report - 1997 Seal Coating Program - Zone 2 Page 4 for cost sharing by rehabilitation type. Previous Assessment Proposed Assessment Length of Policy Policy Assessment Period Seal Coating $2.37/street foot $1.95/street foot 1 year $0.79/avenue foot $0.65/avenue foot Based on past practice, the proposed interest rate on the unpaid portion of assessments is 9.5%. Statement of Feasibility Based on the experience and knowledge of the staff, the property owners proposed to be assessed for these projects will receive a benefit to their property at least equal to the amount of the proposed assessment and the construction techniques proposed to be used to construct the improvements are applicable and correct. The proposed improvements are cost effective as they preserve as much as possible the existing investment in the pavement structure and reduce future maintenance costs. The improvements are necessary in order to provide an acceptable street system and not performing the improvements will result in loss of the existing investment in the street structure and result in greater future costs. There are available funds in the Infrastructure Fund to cover the anticipated cost to the City for the improvements and the City has the authority to order the improvements and to assess the benefitting properties for the improvement under the local charter and State Statutes. Based on the above, the City Engineer advises the City Council that the proposed seal coat for Zone 2 - 1997 Street Seal Coat Program are feasible, necessary and cost effective. Feasibility Report - 1997Seal Coat Program - Zone 2 Appendix STREET R ECON STR U CT1 ON REHABILITATION PROGRAM xxxxx MINNEAPOLIS ( w~ wa~<s ) RECYCLED BASE W/ NEW SURFACE AND MISC. CONCRETE REPAIRS CITY OF NEW BRIGHTON MILL AND OVERLAY, AND MISC. CONCRETE REPAIRS CITY OF ST. ANTHONY ~ ~I il'-"il-"-Ii'~-]r '~ CITY OF 11 I1 'tt I[ II- MINNEAPOLIS II CITY COUNCIL LETTER Meeting of: 2/10/97 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO. C ON SENT PUBLIC WORKS ITEM: ADOPT RESOLUTION RECEIVING FEASIBILITY BY: M. WINSON BY: NO. REPORT FOR PAVING ALLEY (39TH TO 40TH, DATE: 2~3/97 DATE: - QUINCY TO ALLEY) AND CALLING FOR A PUBLIC HEARING ~ ,., ~ , q Last year the dead-end alley west of Quincy and north of 37th Avenue was paved by City crews. The adjacent property owners were assessed for concrete work and materials. All other costs were absorbed by the City. For 1997, staff is proposing to pave the existing gravel alley between 39th and 40th, east of Quincy to the existing concrete alley. The estimated project cost is $10,783.69. The proposed assessment which covers contracted concrete work and the cost of materials is $3,143.56. All administrative, engineering and labor costs would be absorbed by the City. The staff is requesting that the improvement hearing be held on conjunction with the Zone 2 Seal Coat Hearing on March 3, 1997, at 7:00 P.M. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 97- , being a resolution receiving the report on paving the alley east of Quincy to the existing alley and south of 40th Avenue. MAW:jb 97-059 COUNCIL ACTION: RESOLUTION NO. 97- 20 BEING A RESOLUTION RECEIVING THE REPORT ON PAVING ALLEY EAST OF QUINCY TO EXISTING ALLEY AND SOUTH OF 40TH AVENUE AND CALLING FOR A HEARING ON SAID IMPROVEMENTS WHEREAS, a report has been prepared by Mr. Mark Winson, City Engineer, with reference to the following improvements: Alley Paving Alley east of Quincy Street to existing alley, south of 40th Avenue. and this report was received by the Council on February 10, 1997, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective and feasible. NOW THEREFORE BE IT RESOLVED that the Council will consider the improvement of such alley in accordance with the report and the assessment of abutting property (street feet) as well as non-abutting property on the closest intersecting street (avenue feet) for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $10,783.69. AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed improvements on the 3rd day of March 1997 in the Council Chamber of the City Hall at 7:00 P.M. and the City Manager shall give mailed and published notice of such hearing and improvement as required by law. Datedthis 10~:.hday of February ~ 1997 Offered by: Peterson Seconded by: Jones Roll Call: A 1 ]. a ye s CITY OF COLUMBIA HEIGHTS, MINNESOTA BY: Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 10th day of February, 1997, as disclosed by the records of said City in my possession. (Seal) Jo-Anne Student Deputy City Clerk FEASIBILITY REPORT ALLEY PAVING EAST OF QUINCY TO ALLEY SOUTH OF 40TH AVENUE I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly registered,~rgineer under the laws o f the ,~~. Regi~fkation No. 18829 City of Columbia Heights, Minnesota Engineering Department February, 1997 Feasibility Report - Alley Paving - East of Quincy to Alley - South of 40th Avenue To: The Mayor and City Council Overview of Alley Paving Program All but a few of the alleys in the City are paved with either bituminous or concrete. The following is a list of currently unpaved existing alleys: East of Quincy to alley East of Jackson to alley 5th Street to Lookout Place 48th Avenue to 49th Avenue Gould Avenue to Peters Place South of 41 st Avenue 40th Avenue to 41st Avenue South of 41 st Avenue 43rd Avenue to 44th Avenue 41 st Avenue to 42nd Avenue South of 40th Avenue South of 40th Avenue South of 40th Avenue between Madison and Monroe West of Reservoir Blvd. West of Reservoir Blvd. between Reservoir and Tyler between Reservoir and Tyler between Reservoir and Tyler between Tyler and Polk In 1996, the City Council ordered the improvement of the existing unpaved alley west of Quincy Street and north of 37th Avenue. Public Work's crews performed the actual construction. Benefitting property owners were assessed for the cost of concrete work and for material costs. The City absorbed all engineering, administration and labor costs for the project. Authori .ty to Do Improvements The City has the authority to order improvements to alleys and to assess benefitting properties under Section 75 of the City Charter and under State Statute Chapters 429 and 435. Determination of Alleys for Improvement Staff annually reviews the list of unpaved alleys and makes a determination as to what amount of alley paving can be done by Public Works based on anticipated work load, as well as expected acceptance of the improvement by the benefitting property owners. Based on this review, the alley east of Quincy Street to the existing paved alley and south of 40th Avenue was selected for 1997. Alternatives An alternative to any project is the "Do Nothing" alternative. If this alternative is selected, the City would continue to do grading on this alley on as needed and time available basis. All unpaved alleys are graded in the spring and fall as part of regular maintenance. It is proposed Feasibility Report -Alley Paving - East of Quincy to Alley - South of 40th Avenue Page 2 that this alley be paved with bituminous materials as this has the lowest initial cost and a majority of the work can be done by City personnel. Paving the alley with concrete, while lasting longer, will have a significantly higher initial cost and result in higher assessments as a majority of the work would be by a contractor. Estimate of Costs The Engineering staffhas estimated the total project cost for the seal coating project. Project costs include engineering costs for design, construction administration and inspection, administration costs for administering the assessments and construction costs and construction costs. Estimated Engineering Cost Estimated Administration Cost Estimated Labor and Equipment Cost Estimated Material Cost Estimated Total Cost $ 2,499.59 $ 195.58 $ 4,944.96 $ 3,143.56 $10,783.69 Financing of Improvements Past City policy has been to assess 100% of the total project cost to the benefitting properties for street improvement projects. Under the Alley Paving Program, it is proposed to not assess for the engineering, administration, labor and equipment costs for the project and that these costs will absorbed by the City. The following is the breakdown where funding for the proposed cost splits: Assessments to benefitting properties General Fund (absorbed Engineering, Admin.. and Labor) Total $ 3,143.56 $ 7,640.13 $10,783.69 Proposed Assessments As previously mentioned, City policy has been to assess 100% of the Total Project Cost to the benefitting property owners for alley improvements. Under the proposed policy, the engineering, administration and labor costs would not be assessed. The staff has determined a maximum assessment per alley foot under City assessment policy. Feasibility Report -Alley Paving - East of Quincy to Alley - South of 40th Avenue Page 3 Previous Assessment Proposed Assessment Length of Policy Policy Assessment Period Alley Paving $49.47/alley foot $14.42/alley foot 5 years Based on past practice, the proposed interest rate on the unpaid portion of assessments is 9.5%. Statement of Feasibility Based on the experience and knowledge of the staff, the property owners proposed to be assessed for these projects will receive a benefit to their property at least equal to the amount of the proposed assessment and the construction techniques proposed to be used to construct the improvements are applicable and correct. The proposed improvements are cost effective as they preserve as much as possible the existing investment in the pavement structure and reduce future maintenance costs. The improvements are necessary in order to provide an acceptable street and alley system and not performing the improvements will result in loss of the existing investment in the street and alley structure and result in greater future costs. There are available funds in the Infrastructure Fund to cover the anticipated cost to the City for the improvements and the City has the authority to order the improvements and to assess the benefitting properties for the improvement under the local charter and State Statutes. Based on the above, the City Engineer advises the City Council that the proposed paving of the alley east of Quincy to the alley and south of 40th Avenue is feasible, necessary and cost effective. Feasibility Report -Alley Paving - East of Quincy to Alley - South of 40th Avenue Appendix 313~0 NO0 .< o __LS A{)NIQ~ CITY COUNCIL LETTER Meeting of: 2/10/97 AGENDA SECTION: ORIGINATING DEPARTMENT~ CITY MANAGER ITEM: FINAL PAYMENT FOR CONCRETE BY: M. Winson q-[~' BY: NO. SLAB-ON-GRADE IN METAL UTILITY BUILDING DATE: 2/t0/97 ~ DATE: On November 25, 1997 Council authorized construction of a concrete floor slab in the metal utility building. The building was heated from January 13 to 27th. Once the frost was gone, approximately 2" of sand was added and graded to the base elevation. The concrete slab was constructed on January 22nd. Fiber mesh was added to the concrete at the redi-mix plant in lieu of wire mesh installed at the building site. The floor slab construction is complete and staff recommends acceptance of the work and f'mal payment be made to the contractor. RECOMMENDED MOTION: Move to accept the work for concrete slab-on-grade in the metal utility building and to authorize f'mal payment of $18,096.00 to Ron Kassa Construction of Richfield, Minnesota. MAW:jb 97-053 COUNCIL ACTION: assa onstruetion INVOICE 7438 Upton Avenue · Richfield, MN 55423 Bus. 612/866-6968 · Fax 612/866-1248 Address: Del. Terms: Remarks: Date Ref: Phone: Quantity Stock Numbe§ I Description Price Per Amount 2 8 4 5 6 7 9 10 11 12 13 !la,, Sub Total Sales Tax Total //~ O c~, Less Deposit Bal. Due ~./~/4 c.Y.-.:, E.M E':RC F'tNANE:]~AL q .... 02/0 6/S;'7 15: .I. 8: .1. 9 F:'UI"tD t'7fiF. CAF:': F:'UNi) i) F. ESCF;,' [[ F'T I ON 202 202 203 20 5 2:1.2 225 235 240 270 ~76 4t 2 415 601 602 603 609 701 7t0 720 887 (3 Iii[ N F.i~ FL' A L. C;C~MMUN Z'T'Y i')IEVIEt...OF"ME".NT ANOKA CCIU!',I'TY CDBG F'AF?.t<VZIEW VZL.I_A NCIRTf'~ S~IECT ][Ot'q 8 ::B T A T'tiE A itt ).') M A [[ N T fE I',t A t',i (3 lie F:'A F;.'. !<V ]~ tEtA! V]i I...I...A C A)B L IS TIEt... C. 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() .i., 0&'.)3. 182 :, -4 :, .';.i~7 e.':, ,, 2,5 3,2 i-;9 97 29:1. ,, 00 200 C"0 86 ,, 7.';$'O 30 716,696,,25 i) I SB LIRE:EME;N TS; 716, ...', '." c:, ...... 7 .I. A BF.:C FZNANCIAL. ~;YSTEM 02/06/97 .1o 5: .1. Check H :i.s'.ko ry 2/.1.0/97 CX:)LIt'qC:.'i:t... I...I.'.'!.Y'I" BAN K VIENDOR CI--Ii.-':: C K NI. JMBtEI7 BAN K C:Hlii:C) I-'::t:I'--tC-) ACCOUI'~IT Al) :[ BfEI...I...BOY BAI'-( SI.]F'F'I...Y Blii:LI._BOY COITF'ORATI[)Iq BIEI~.'C';F"(:)IRD 'TRI. JC K.T. DA!-II...BERG WOO):)WC)F~K:[NG E:AGI...IE W.'t:NLE C':OMF:'ANY F:':I: F~.'."i;"l" 'TRLI.'.:~;T Z f'.I[.~]"NAL.. TI::..'Lt[~; GE:NL]]:NIi.-: F:'ARTS/I'.h'::'~F'A AL.ITO GF:.'.I (3G~i;-CX:)C)PE:F~..' ~'."~'. C'O ,.'.¥0HI"-!:!301%1 )Z'--ROS. I...]:(~I. JC)R C':(3. 1'-'..' U E 1"I f'.l / O'lii: :::'d'--I M t~F. D ]: C..' .'t: I'--t 1.:.': I...A KE MIEZ:~TRC)FI:I: C I NC: PIET]:;.'OF'OI_. Z TAN i.':.':OI, jl%K].'t:t... I t.L I,t ~d::.A~-- (.,~....1. c., F.!:Q ...L I-' ~q~.:.N ~ C'C) M :l:!qf"-Ili.'".:'2~OTA W.'t: I"-IE:GFU:3Wi.:.':I~i.~ CO MI".! DF.i:PARTME:NT OF:' R['!:VL".':NL.IE I'I OIEI...L.EF'..'/K A F-'..'Elq NOVA I'(/DE:BORAH F:'ART:i~ F" L.. t...t.'.:B F"IEF:.:A ....F':i: l::~f.'i: Rlii:L.. :1: E"-'F' i::'E:F:.'.A F"OL..]:CE f;.'.f'ZL..Ztii:F: C:ON~30 F:'iETTY CASH .... GAF:-'.Y BRAATIE F:'ETTY C'.'ASH - KAREN MC)IEL..I... F:'H:tlL~.L. IP[i; W:IiNE & 8F'IRT8 t::'l:e :1: OF:,' W.'I: Nti.'] QUA L.. :1: "f'Y W :i: NE: &~ t:.;P.'l: R :t: T8 8T F:'AUI... F:.'[I;-'.E & MARZI"-IE: ZN .'.-];"l"Ar-~'. TR i BLfNE 8L~I::'!!iZR Z 01;: F'RODLICT W :1: N (,!; 0 ,~ / M A F,' K WOJTOW :[ CZ/F'RAN K WC)IR:I...I) C:L..A88 ABt...IE PROF't:-.RTY MAIqAGEMI.T. NT AC':C:AF' B fA K Iii: R '['IR U -'.' .~ T LE Ii.". / W A k T E IR BAMF'ORD/F'FtL. :t: .81ERI:) B Iii:IR G/' R Z C F'I A R D CH PROi:'LEIRT]: CROC: I(E-i"T/JAME:E.~ DZ .'1: tEDZ .'I: C/F'ALIt_ Cf A I"H~;C) FL/G[~: RA L. D JOTBL..AD/DW ]:GHT I'(08TER/t'd::.N,qE. ~i--I I...ANG[E/DAVIi~. I... A R,fi; C)bl/[ii:U.'.:i;A hi 63416 634.1.7 634:f. 8 634.1.9 63420 6342:1. 63422 63423 63424 63425 63426 63427 6342:8 63429 63430 6343.i. 63432 63433 63434 .z..- -~~.z -:-.- ~= C.', ~..'. "'~' ~,'.~ 634:.'.';,?, 63439 63440 6344.1. 63442 63443 63444 63445 63446 63447 63448 63449 63450 6345.1. 63452 63453 63454 63455 63456 63457 63458 63459 63460 6.7;46.1. C :t: TY OF' COI...I..JMB Z A FIlE :t: GI-'tTS GL.. 540R----VO 5 ,, 00 I::'AGE .t. AI'I OUt'--t T .1., '.1. 60 ,, 20 260 ,, .1. 4 20 ,, 889 ,, 35 366,60 2 :, 3.1. 0 ,, 00 799 ,, 76 27 :, 7,'..'.-~:2 ,, 00 58 ,, 87 .1. :, 6.1..1. ,, 98 5 :, 6 .1. 0 ,, 69 49,,65 743,, 75 ..::..I....~ ,, ~::~ ~ 592,,33 75,, 00 278 ,, 20 :'~ 57 ,, 00 24 ,, 70 28., 74 60 ,, 0.1. 40 :, 9.1..1., 00 98,,69 8.3,, 95 9 :, 24.1. ,, 3 :L 3;-B5 ,, 93 461.52 250 ,, 00 46 ,, 72 65.1. ,, 67 96 ,, .1.1 :t. 65 ,, .1.6 283 ,, 85 358 ,, O0 .1., 392.00 250 ,, 00 549 ,, 00 4.1. 7.00 476 ,, 00 39.1., 00 4..."!:2,00 4.1. 6 ,, 00 355 ,, 00 449 ,, 00 432.00 15,, 00 370.00 () ::.-':L/' C, 6,"97 1 ~: 1 C h e c k. 2: / 1 ()/97 BAN K L,HI::. .., I,, ]: NC.) ACCOLJNT' L. C)E:WE]',ITHAL/K U F..' T LL.IDEY'IAN/.T. VAN D MANGUM/YVONNE: & W]:LL.]:AM M ]: L.L.E:R/L Y L. E S T' A U C H / L E: L A N D 'TCd~-JNHOUE;E>..APT MANAGE:ME:NT 'TR ]: E: KO/F'R A N K Z A W A D S K Z / E; T' E: V E: N )3E:C::KE:R C:(:Y. JNTY CH]:L.D SU~:'F:' CL. ASS ]:C CA'f'E:R ]:NG F']: RE;T RO?{M~ INT TY C::RE:D]:T U GRE:AT' WEE;T L:.]:F'E & ANNU:{:T ]:CMA F;.'.E:T]:FUEME:NT TF::L.iE;T 45 hiE:)} :[ CA EH-h:] ]: CE M..N,,~.~:,... -- ~,...~...,~--,.. MTNNE:E~(DTA PARK E;UF'E]::ZV P E' F:.: A .... D E: F' Z N E D C 0 N T' R ]: )3 U T' FqERA .... F']:RE: FUEL ]: PE]:~'.A PCfi... ]: CE: RE:L.]:E]:= CONE;(] S T A T E: C:A P :[ T 0 L. C R UN]:T'EO WAY M]:NNE:SOTA PARK SUF'E:RV (30 V E: R N hiE: N T F: ]: N A N C E (3 F'F' :[ C ANC)!<:A COUNT'Y F'ROF'E]TTY RE ;E':E;L.LBC)Y BAR SLJF'F:'L.Y BE't..I...B(]Y COF;;F'C)F.:A'F CH I SACiC) t...AI<E:E; D ];E;TR COt...L(]VA/CAf:;:IdIEL..(] C(;)LLiMB :t: A FIE::t: (31--ITE~ CONNE:Y SAF'ETY 1}E]::'ARTME:NT OF:' NATLJRAL EAGL.E: W]:NEZ CC)MPANY F:'I...AHE:RTY 'S HAF'F'Y T GIENL.I:[NE: PAR]"E;/NAF'A AUTO (?(]VIERNh'IIEN T F: :l: hi¢,~NCiE OF'F: :[ C GRIGGE;-C:(:)OF'E:R & CCi t.-IA(3I...UNZ:,/S TE;F'H I..IA N E; C) N / E; t-.f E: L L Y t-.HENNEF'ZN 'f'ECHN]:CAL CCq..J...E CfACC)B WE:]"TE:i;:LINC':i F:'C~UN);)AT Ftistc:,ry CC)UNC': :[ 1._ I... :[ E;T' C]:TY OF C::C)LLJMB:[A HE; ;t: (}FiTS E, ~:.4"'F:.'-vr)5 C'C' F:'AC-ZEi: 2 k.,...l~ .b!. ,. AMO,'.JNT CF-IEC'K ~ '~- ....... 63463 63464 63465 6346,6 z.,.-:¢ -'~ .:'. -:f ,-~ 63470 6347 .1. · :', -'~ ,'."i '7 '::' ¢."': 3474 634'7 634'76 63477 63478 6 '.'; 479 c'.': 3480 634 fiE: :L 634:i33 .~.:, ...) ,-.,'- ~:., 6.7; 4 :i.=.¢ 7 ~ .7~4 F: .-.':.':' ,...'s ,::, 6 ,-:;,'-:i '=;~ 0 .63491 6349.]; 6:.3494 6349 5 6.T~496 6.3497 63498 e3499 6350.1. 63502 63503 63504 63506 63507 63508 6 ,:'~ :':"; ! I 6 Ei:E: ,, 00 402 ,, 00 334.0,:.') 7:;.'.."32 ,, C:,0 I :, 091 . () () 504.00 366 ,, 00 407 ,, 00 441.00 21 ':', ,, C-:":, :.-Cc.',, -? ;~ .1. :, 599 ,, 78 I :, 790 ,, 00 9, .t. 46.9C:: E'.':iL:.' 6 ,, 80 ! :: :~,20 ,, 30 20 ,, 00 : t :, 702 ,, 00 .t. 25 :, 460 ,, 3.1. .:? ,.:) ,q'? 40.1. ,. 20 :1., :::7 E?,,':'3 ,, 9 I '1. , 6?0 ,, 00 .1.72:. '..=,"..'.'." t 1 ,, 0() 695 ,, '.'.Y:'; ~' ,.,e:,, 0('; :t.. A4~''~ 308 ,, 0? .i. , 789 ,, 9,]!; 5,855 ,, 25 :L :, 316,, 00 4, :I. 77 ,, 83 56.6,1. 50 ,, 00 5() ,, 2:2 7t 5.28 701 ,, '= r I E;7 ,, 76 40 ,, 00 20, ,1.42 ,, 79 3 ,,00 .t. 5.42 225 ,, 00 75 ,, 00 BRC I::]]qANCIAL. SYS]"EM 02/06/97 .1. 5: .1. Check History 2./10/97 C;OL.~NC: Z i... I... ]: 8T C; Z T Y OF-- COL U M B Z A I.-II.-".-: I f:?1..t T.S GL540R----V05.00 PAGr.< .3 BAN 1< VIT.-]q D 0 r-~ C'HEC:K NUMBEF;,' AMOUNT BANI< C;HECI<][NG AC:[.]OUNT JOHNSON BRO'..-];. f...]]QLIOR CO. JOHNSON F:'AF'ER I< I:;,' A U S'- A N D t...EI"~MANN t"- A t';,' M.'.'3 L. OWE]...L ' .'.:!.:; M :[ NNE,fi.::(]TA DARE OFF ]:CERS M ]:t"lFIE:80TA ' 8 BOOI<STOF:.'.E M :l: l"-t'f'lii:R----Wiii: ]: .'.'.'":;M A N Mt".I D[i:F:'ARTME:I',IT OF:' RE:ME:FfUEE Mt".I Dtii]::'AF'(T'Mtii]qT' [.IF: M!',I D ]: V OF:' EMi:-.':F;.'.GE:I'-ICY MANA NA'TI.. l...lii:AGUlii: [.3I:: C ]:'T :i: ES I'.I!i!:VC:O SC'.'ORtii:BOARD E:OMF:'ANY tqC)F;-.'T'H .'.:3TAR .'[I".ITL TF;..'UC':I< ]:FI OL YI'--I Y 1 .'..'/F'A T F:'A F::"r'8 I!:'l...U.{-i) F:'E:T]"Y C':A.'.:i;H .... J(:)Afqi'--IE BA!<E: F:'t'~]:LI...IF'S W.'I:NE & SF'IiRT'S F' :I: t',tNAC:!...E D ]: S'T'R F:'R :1: OR W.'I: QUAL.]:]"Y W]:i"-IE & 8F']:R]:-1"8 STA.N:()ARD ]: I"-tSUF;,'ANCE: COMF'A STAR "f'R :[ UI',I1 ;[.F,..':,.t. t ~ OF' M]:I'~I'--IE'F';OTA V :[ T'TOF;: ]: A & C 8MAL. I... tii:t'-iG]:!',t['!: ACE HARDWARE: A]:D ELEC'.TI~.T.C; St.:.:F~V.T. CI~:". .T. NC ~':] ]: R ff' 0 U C:t"t CE L. L. Ut... A !:;,' ALPHA VIDEO AI;'Ii.'ZR ]: C::A~"q AGE:NCY' ]: FIE:: AMEF~'..T. E:AN B.T. NDERY AMt!i:RICAN L. A M E F;.'. :[ DA TA Af',fOt(A COUN-I"Y F:'F,'Or-:'ERTY RE: At~AMAR K AF;,'CFIITEC:T8 & DES]:O:i,~-IER8 B A'~3F:'iZN M]:L.t...8 :, ]:Fl(.";, A'T & T BAKIii:R 8: TAYL.OR BARNA GUZY & 8TE]::'F'EN t...TD BAUI.:.':R Y.-:UII...T T.T. RE & BAT'TI~F. BEST & F'L. ANAGAI'--I B :[ F:'F:' ' .'.':.~ :, ]: NC ,, BOO I<MI.:!:N t i'-tC/THI!i: 635:1.2 10 :, .1.63.05 635.1.3 5:1. 1.00 63514 12.:"..,, ,":;30 ,, 9.1. .-,,', o .1 -, .1. 21 ,, 38 635.1.6 13.05 635.1.7 .1.60 ,, 00 6351 :.-3 239.63 635.1.9 :3,944 ,, 3:;.'.-: 6,3520 3 .,, 6..-:';6, 00 6352.1. :'.;70.00 63522 .1. 50 ,, 00 63523 1 :, 006 ,, 00 63524 28 ,, .1. 7 .... '""-"- 20.'.3 ,, '"' 63526 1 ,, 500.00 63527 370 ,, 48 63528 59 ,, 42 6.3529 4,666.93 63530 666 ,, 75 6353 .1. 4 :, 4 .1. 0.09 63532 2:,925,, 57 63533 .1.7.95 ....... a 42.1. 78 63535 32 ,, .1.2 63536 300 ,, 00 63537 6 ,, 9,. 63539 8:1. ,, 58 6:.3540 5 ,, 56 6354 .1. 67 . 30 63542 224 ,, 54 63543 22.92 63544 484. :1.9 63545 4:1.. 00 63546 :t. 47.5.'.3 63547 99,88 63548 5,350.56 63549 .1. 1,289 ,, 27 63550 257.20 63551 .1.3.94 63552 259,,23 63553 37,47 o~.: ....... :- 2,4.1. 4.71 )~.) ...... ~ .I. ~::, 7~:Y-..-'. 54 63556 1:1.7 ,, 33 ~.,~.:~ ...... .-- .1. 89 ,, 30 63558 .'.3 :t. 8 ,, 30 63559 73.1. ,, 65 Bi:;.'.(] F:' ]7 blANC t At... .'BYSTI::.~M C, 2/06/97 1 5: 1 Check 2/10/97 BAN 1< VE N.'O 0 F,' BAhIK CHt!iXli~KJ~NG ACC'OLINT BOYEI";.I TF,'UCi< PAI':.'.Tt:..:; BF,'ODAF-:T BUNKIER I..I:t:LZ.. STA):?L..ZS CAF' I TAt... F*L.fF;.'.N I TLJF,'IE C A F;,'L .'.'i;ON -':ATC (q e (:'d:;.'. 'T' {!!; CE]'.I TF;.:AL. C I-t!Z ht 'S Iii7 A ~:;~' C: !.-I C :l: TY t4 :i: DiE I_O(::: K:i?!.:M :l: "f'H f. JXT:fl... LthIB :17 A H',.'3T.',:ii;-I::'R T DI...Ei:'¢ K (:X3MF:'ONE:NT T'I.=::C. HN(::IL.(3(3Y ZNC CCflq!'4EL. L, Y :t: t".l:(:~t..l:iii; TF.'. I AL. EL. EE: E:ONT :tJNETNTAL. SAt::'Iii:TY ETQLJ :t: F:' r:':fj:F'Y l,l.:&..i..l ',..; ZNC (? F;.' t...1C i!:': / M J: 1< iii: DA tq I":.'A OF:'F:'t::' :]: (:.'.'iii: I MAG 7]: NG ):)t:':'~V :I: [ifs WA'f'E:F.! iZQLJ :i7 [::' :0tEM(.::CI IEGA. N F'J:ii~:L.L', & NOWAK J:hlC' !::'IlE()Et:;.'.AL. .':'!i;:!: GNAL.,'.:i!; COF:P t::' ]: F;,'IE MARSHA'L..':'ii; OF:' A:i!;SIZ'.,'C F:'l..Jii:X COMF'I!i:Nt:i!;ATION, :IJNC G AYi.. OF,'Y;, G :i: L.L,UN:(.'.' ENTE:RF'F.::I; G Cq::'HI!!JF:.'. SF:'ORT G F;.:iii; A T Ii!; R ANO I<A(., ~ '.~ -"'~'~ , t-'b' , ",-'",'.I" HANC'.'E C':OI'IF'AN ;t; IF:ii; II,Fr' 'L.. l::'i!i:R:ii;ONNii!:L. MGNT AS:ii; ;[: PC' F:%.' J; tq T Z NG ,.TAA F'AT(:'q:;,' ;t: CA'¥'iEB' JC-'E SC}-IM ;IiTZ ]7:,'C.".O K MART l<[i:TY'..:ii;TOblE7 AU TOMO T :1: VL:.': .T NDU t'::.' 717 I::' i... :I: 1'4 (3 E: F;..' W A :ii? !"I :i7 N G 7'(:) N L. EZ'T KUIE THE:F,' ).') 71: ST ,, LAN;B EQU:t:I::'I'"iti!:I'I]" CE} ,, I...Ii~E:F:' --F'l¥~" ,' ',-.' MASYS MATTH~i:W' BEN DEF;.'. MIi.:.NAF..'DS CASHWAY L. UM);':':ER--F Mlii;F.::i: 'f' :~'."h-'¥()GE: METF.'.C.~AF:,'Iii:A MANA(3IEME:NT AS MI:~:'1'P,O WEL:6' I hlC..:i I--I .i. -.-s 4... c.', r y CouIqc: :i7 I... L :l: ST CHE:C K NUMBEF;-: AMOUNT 63560 6356.1. 63562 63564 6.3565 63566 63568 6 ::'~ !~ d\ 6.35.'70 6357:t. 6357"2 6 Z"; 57.'.~!; 63574 /-, 7-.'; 63579 675 '5 80 6358:t. 63584 ,6-7; 585 63586 63587 63590 /& 3~; !:",9 :t. 63592 63594 63595 63596 63597 63599 63600 6360:1. 63602 63603 63604 6360 5 65606 30,?3 ,, 02 26 ,, 49,, 19 350.00 547 ,, 18 726 ,, 8 :L 99,, 07 :t. 9,, 4 fi} 1 ;--.it:."!; ,, :L 5 ,, d:,,:!-, .1. 93,90 ,t:}7 ,, 6:L .I. , 73() ,, 8:;.i: .30,, 72 .1.63,, 40 300 ,, 00 700 ,, 00 3:i. ,, 12 J. 68 ,, "ti. 57 :I. ,, O0 ! 5.':7), 00 7 0,S' ,, () 0 22. ,, 94 20 5 ,, 0 0 20"..') ,, 00 16 ,, 6 '= 76 ,, (),:ti :I. :, 0 37: ,, 122 921. ,, 66 :::?. 2 :::?: ,, :.':':; .t. 100 ,, 00 30 ,, 88 4 t. 00 :L 66 ,, 54 47 ,, 7'.:;' 20 ,, 82 65,762,,35 .I. 38 ,, 93 27.'.";; ,, :LO 103,,65' :L :, 040 ,, 78 .L ..' ...2', ,, t 88 ,, 6 :L 289 ,, ! 5 25 ,, 00 · 32,, 27 BRC FY. NANCY. AL° S'YSTF]M 02/06/97 15: 1 Check History 2 / 10 / 97 C 0 L.I N C) ! L. L Z .'.'i;'T' C Z T'Y OF'" C, Ot...LIMB Z A HE Z C';H'T'E~ ~' ' ......... . 5 [:.,...540[-(--VO500 t::'AC'.';i.:.~ BAN K VENDOR .,~-h:..~ i-., NLIMBL-T.F;.'. AMOUNT BAI',I K Ct-'Ili.:.C.'. K Z I'--I ~-.'~ ACCOUNT MEYT'F;,'OF'OL. ];"FAN C:OL.IbP.".',' ;I]L WA..'fi.:: M ]; C'- 1-i~ 0 F'" :1~ I_ M 0 F:' T .'I; C A L S'1- (.')R'. A G M:t: NAR F:'OF.~D 1'1:1: Iqt'-IE:AF'OL. :[ .tg. EC-"A.J :I: F'MEt'-t'i- C;O M]] I',If, IE:,S;O'T'A C 0 A C':FIEX. F; I'"I:I:NblE'.E;C)TA C:OLqqT'Y AT'TC)RI'-tE-". M t l'-Iblli!:.':ii;CITA t)A ]] L.Y/THE MN AUT'O DAMAGE". AF:'F'F;,'AISiEF;..' MN E;TA'T'E: F:' :I: I::.'. E: C:H I!EF:'E!; AE;.'.:.'i; ~".1 S F:' NAT I ONAL.. SEM ]l:l'-h~'d:;,':E~ GROL.II::' ,-:...,1', tt AME]:;,'T. CAN .'.BAL. T CO 1',l C) F;.'-f' H E] F;-: ?,~ F:'O!?,IER NC:F;,'WETi3'T )BAN K M ]~t',it'-iE'SOT'~ l'-IC)-f"¥' CO OF:'F:' T C:E DEF:'OT' F:'A h'l 0 t L. I I"IC F:' A I:;~ }":: ~3L.IF'F't...Y · " I ~ ' , c.-, I L.U,,.I,,.. f ,.. :~ F::. A .S; K / K iii: N D F;,' A Rfii: C': Y CL. E:-"Ii!:Z E: F:.'.liiX.? :f: C)l'-h'~'.d... MI.J T'L.tAI... A I' Y.:' I:;;tii:TAIL. DATA E;Y~;-f'ISM$ OF:' M F;-.' I..."- C!i G ~ .'.:i; I';:. EXL'. 0 M M E N D A T .'1: C.d'-li~ ~;C:O-I""f'/V E RI',IC) N S'OF:'T'b,IAI-TIiE TA :I:I...OR.'.'S E;OU-t"HE:F;.'.I',I AI',IOI'-:.'A COLJNTY CH .t:;T'ANDAt2D .'.:'~F'F:-~:f:I"-:G CO :ii;'T'A-t"E OF:' b'Iit',tI',IEX'ii;CI-I"A S'l"EIi.r.t... TECH :I:NC; :.:.'!;TF..'E: 1' CHE]::..' E;UI"-t ~ 5.~ .T t'-IC,-"I)O bt S'I...I B U F;.'. E:A N PF:OF:'At'-!tE .'.:ii;t. JBf...tRBAN RUBBE]:;.'. ,'B-f'AMF' ,S~t. JF'E:R ]: OF;~ F'RODUC'.T :~i.~YS]"iii:M',:i:'. E;LJF'Pt...Y :t: t',IC;, TCT' NETi"WOR K THOR COt'-I!E;TF;-'.I...IC:]"! OI'-I I NC TOi,~IN 8: I.-_:OUNTITY OF:'F:']:C.'.E". f-TI... Tt..JL.L. ~{':['.'!:AR :I: Tb, I T t'-I C :i: T'Y F'HOTCK:X3PY LJ 5."; WI.:!:E!;T COMMUI"I:t: C:A"I"! C)NE~ IjI'-I :i: F:OF;:.M:L'$ UI'-II... Y. lq T. TE)D ]:I'-IC VCYF.;E; l... 1' Ed--IT :t: NG b,l & W GE]"IERATC.~R 1'TiEY.-:t...I:I:L. DtE I.~.IAGE]::.: ~ ,"i; tNC, W A T'lii]:;,' F'F;,'O WOO!)!...At<.'E SANt-f'ARY SE:RV I C 63607 ~.',"? ,, ,~.~ r~".:,, 6.3608 :t. i 4 ,, 60 6-3609 .1. 6 :',2 ,,~.::, -"~ ,., 6.3610 :t. 1 ~.;", :;~ 6,36 :t. 1 510 ,, 00 6:.'.'!;6 :t. 2 725 ,, 9 6361,3 13 :t. 5'2 ,:"':,:S 614 77.00 63615' 80 ,, 00 6:';S:1.6 .6 :: ,.,o,. .I. d T'~ .... " ....... ~,.. 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SY.S]"IEM 02/06/97 .1. ~ - C:i:TY 0i::' C'OL.t. JMB]:A HE: :I: (.'..:H'FS G,...5,: D~'-V() 5, 0() I::'AGE 6 .BAN I( VE:N:()OR BAN I< C:I..Ii::C K :t:l-l(::i AC:C:Ot. Jt,!]" Z ]: fE(.";I..ER .'t: NC TO: FROM: SUBJECT: DATE: WALT FEHST, CITY MANAGER LOWELL DEMARS ~ RENTAL HOUSING LICENSES FEBRUARY 5, 1997 THE OWNERS OF THE FOIJ.OWlNG RENTAL PROPERTIES HAVE COMPLIED WITH THE RE-LICENSING AND/OR LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE. I AM REQUESTING THAT THEY BE PLACED ON THE NEXT COUNCIL AGENDA FOR APPROVAL: BUCHANAN, RUTH COL. HTS. EDA COL. HTS. EDA ELMQUIST, ARNOLD ELMQUIST, ARNOLD ELMQUIST, ARNOLD EMANUELSON, RICHARD HOEFS, KATHRYN HOIUM, VERNON JONES, DOUGLAS KNOT'F, DALE LANGE, DAVID MIKRE, SAMUEL MIKRE, SAMUEL NIELSEN, MAYNARD PELAK, KAREN SHADDRICK, CONNIE THOR, MARVIN WOODS, DONALD 48-0f 6TH STREET ==~607 ~TYLER i iuN VERsrrY ~ ~4935 UNIVERSITY --~-~2' '4301 ~RS~ 5100 6TH STREET . 1045 PETERS PLACE 1026 40TH AVENUE 3709 JACKSON 3855 JACKSON 4733 UNIVERSITY 561-63 53RD AVENUE -3716 3RD STREET 1035 PETERS PLACE 1133 45TH AVENUE F-2027 F-2041 F-2043 F-2042 F-2037 F-2032 F-2040 F-2026 F-2035 F-2029 F-2044 F-2045 F-2036 F-2030 F-2028 F-2039 F-2033 TO CITY COUNCIL FEBRUARY 10, 1997 *Sig~ed Waiver Form Accompanied Application 1997 BUSINESS LICENSE AGENDA APPROVED BY CONTRACTORS LICENSED AT FEES BUILDING OFFICIAL *American Designers & Builders *Anchor Fence of Mn., Inc. *Dave's Refrigeration & Appliance *LeVahn Bros. Inc. *Marsh Heating & Air Cond. Minnesota Development K.M. Nelson Stucco, Inc. *Peterson Bros. Sheetmetal *United Mechanical Services *J.C. Younger Company 2835 Central Ave. N.E. 7709 Pillsbury Avenue S. 1601 N.E. 37th Avenue 12700 Bass Lake Road 6248 Lakeland Ave. N. 3989 Central Ave. N.E. 18663 Simonet Dr. 4110 Central Ave. 8616 Xylon Ae. N. 5626 West Lake ¢qO.O0 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 TREE SERVICES PUBLIC WORKS DIRECTOR *Bluemel's Tree & Landscape 551 Drew Drive 50.00 license.ag CITY COUNCIL LETTER Meeting of: 2/10/97 AGENDA SECTION: 1 T E fl S F 0 R ORIGINATING DEPARTIVlENT: CITY MANAGER NO' ~ C0NS ' DERATION PUBLtC WORKS ~ i~YA~(~-~ ITEM: AWARD OF MULTI-PURPOSE COPIER BY: M. Winson NO. FOR PUBLIC WORKS q' ~ ' / DATE: 2/3/97 On January 13, 1997 Council authorized staff to seek bids for the purchase of a new copier in Public Works. The copier would be a replacement for the Sharp SF8800 that was purchased in 1989. The Specifications were sent to 6 companies and the bid opening was held on January 31, 1997. The bid tabulation is shown below (based on 8,000 copies per month): Less Monthly Company Manufacturer Base Bid Trade-in Total Bid Maint. Cost CDP Imaging Minolta $ 9,105.75 $200.00 $ 8,905.75 $ 88.00 DC Hey Sharp $10,059.59 $500.00 $ 9,569.59 $130.40 Metro Sales Ricoh $12,424.28 $579.17 $11,845.11 $106.66 Xerox Xerox $12,483.75 $800.00 $11,683.75 $ 50.00 The Minolta met all of the requirements outlined in the specifications. Funds are budgeted in the amount of $9,000 in the Capital Equipment Replacement Fund. The Sharp SF8800 copier is available for use by other departments. RECOMMENDED MOTION: Move to award the bid for a Minolta Copier EP4050 to CDP Imaging Systems, of Minneapolis, Minnesota, based upon their low, responsible, bid in the amount of $9, t05.75 including sales tax (less the trade in of the Sharp SF8800 copier for a total bid of $8,905.75) with funds appropriated from the Capital Equipment Replacement Fund; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. ALTERNATE RECOMMENDED MOTION: Move to award the bid for a Minolta Copier EP4050 to CDP Imaging Systems, of Minneapolis, Minnesota, based upon their low, responsible, bid in the amount of $9,105.75 including sales tax with funds appropriated from the Capital Equipment Replacement Fund; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:ih 97-054 COUNCIL ACTION: o PROPOSAL FORM MULTI-PURPOSE COPIER CITY OF COLUMBIA HEIGHTS PUBLIC WORKS DEPARTMENT Photocopier with features listed, training and required supplies installed to make the copier functional Sales Tax '$ ,-~'ff~ff, 7,5' Installation charges Delivery charges Trade-in deduction for SF8800 Sharp Copier TOTAL BID $ 9,00. Maintenance Contract Delivery Date (on or before) Signature (~ Title Date '1 - 3 ~ ' 9 7 CITY COUNCIL LETTER Meeting of: 2/20/97 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER ITEM: AUTHORIZATION TO PURCHASE BY: M. Winson BY: NO. CABLE FOR TV INSPECTION SYSTEM DATE: 2/3/97 DATE: ~' ' Staff has budgeted $3,000 for replacement cable for the TV inspection system. The new cable is lighter in weight and would allow up to 1,000 feet of inspection from a single setup utilizing the tractor-driven camera. The existing cable is older and much heavier, limiting the distance the camera tractor can travel. Additionally the existing cable is more susceptible to breakage. The cable comes in 1,000 foot lengths from the sole supplier, Aries Industries. The current price is $3.54/foot resulting in a total cost of $3,770.10 including sales tax. The additional funding would come from anticipated savings in other supply items. RECOMMENDED MOTION: Move to authorize the Mayor and City manager to purchase 1,000 feet of TV cable from Aries Industries, the sole supplier for $3,540.00 plus tax of $230.10, funds coming from 602-49450-2171 and 602-49450-4395 respectively. MAW:jb 97-055 COLrNCIL ACTION: CITY OF COLUMBIA HEIGHTS Meeting of: February 10 1997 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: ~ Other Business Comm. Devel. Dept. ~-bi APPROVAL ITEM: MHFA FIRST TIME HOMEBUYER BY: Tina Goodr~ BY: MINNESOTA CITY PARTICIPATION DATE: Feb. 4, 19~ PROG (MOPP) The City of Columbia Heights has been invited by the Minnesota Housing Finance Agency (MHFA) to participate in the 1997 Minnesota City Participation Program (MCPP) first time homebuyer program. Since starting to participate in this yearly program in 1982, loans have been completed for a total of $15,075,601 These loans with reduced interest rates are enabling 272 low to moderate income first time homebuyers to purchase homes in Columbia Heights. In prior years, under the MEFA MCPP, HRA's and/or cities could apply for a specific allocation amount for providing loans and reduced interest rates (1 to 1 1/2% below market mortgage interest rates). The 1997 program is expected to have $37-45 million available for the program. This year's allocation will be based on a per capita allocation. This is roughly estimated at $34.00 per resident X 18,910 residents (1990 census) = $642,940. This would be sufficient for approximately 9 loans. However, this will depend upon the number of cities that apply and what their total population base is. MHFA is asking cities to either specify a dollar allocation request or indicate a request for the "maximum allowable." Last year we received $413,052. This year we will be requesting $2,000,000 or the maximum allowable to show intent and ability to use more funds then allocated last year. I am hoping to receive funding very close to last years amount. People in the community also have the opportunity to access money through the statewide pool after the 1st six months of the program for the remaining term of the project. i hope to have the completed application available at the meeting for review. The City will furnish the necessary $400 processing fee and the necessary 1% proposal deposit which will be refunded upon sale of bonds for the program. The processing fee is $20.00 for every $100,000 of the MCPP funds allocated for the City. RECOMMENDED MOTION: Move to grant approval (concurrence) for the City to apply for an allocation of maximum allowable from the Minnesota Finance Agency Minnesota City Participation Program (First Time Homebuyer Program) and, if successful in securing an allocation, to provide the necessary City involvement in the program. CITY COUNCIL ACTION: \eda~edaltr CITY OF COLUMBIA HEIGHTS Meeting of: February 10 1997 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: ~ Other Business Comm. Devel. Dept. APPROVAL ITEM: M~FA FIRST TIME HOMEBUYER BY: T ina Goodro~/ BY: MINNESOTA CITY PARTICIPATION DATE: Feb. 4, 19~>~-/ PROGRAM (MCPP) r/. ~ . ~ The City of Columbia Heights has been invited by the Minnesota Housing Finance Agency (MHFA) to participate in the 1997 Minnesota City Participation Program (MCPP) first time homebuyer program. Since starting to participate in this yearly program in 1982, loans have been completed for a total of $15,075,601 These loans with reduced interest rates are enabling 272 low to moderate income first time homebuyers to purchase homes in Columbia Heights. In prior years, under the MHFA MCPP, ~rRA's and/or cities could apply for a specific allocation amount for providing loans and reduced interest rates (1 to 1 1/2% below market mortgage interest rates). The 1997 program is expected to have $37-45 million available for the program. This year's allocation will be based on a per capita allocation. This is roughly estimated at $34.00 per resident X 18,910 residents (1990 census) = $642,940. This would be sufficient for approximately 9 loans. However, this will depend upon the number of cities that apply and what their total population base is. MMFA is asking cities to either specify a dollar allocation request or indicate a request for the "maximum allowable." Last year we received $413,052. This year we will be requesting $2,000,000 or the maximum allowable to show intent and ability to use more funds then allocated last year. I am hoping to receive funding very close to last years amount. People in the community also have the opportunity to access money through the statewide pool after the 1st six months of the program for the remaining term of the project. I hope to have the completed application available at the meeting for review. The City will furnish the necessary $400 processing fee and the necessary 1% proposal deposit which will be refunded upon sale of bonds for the program. The processing fee is $20.00 for every $100,000 of the MCPP funds allocated for the City. RECOMMENDED MOTION: Move to grant approval (concurrence) for the City to apply for an allocation of maximum allowable from the Minnesota Finance Agency Minnesota City Participation Program (First Time Homebuyer Program) and, if successful in securing an allocation, to provide the necessary City involvement in the program. CITY COUNCIL ACTION: \eda~edaltr MINNESOTA HOUSING FENANCE AGENCY. 1997 MI2NNESOTA CITY PARTICIPATION PROGRAM APPLICATION FOR FUNDENG Columbia Heights, Minnesota Prepared by City of Columbia Heights 590- 40~ Avenue N.E. Columbia Heights, MN 55421 February 1997 Minnesota Housing Finance Agency 1997 Minnesota City Participation Program APPLICATION FOR FUNDING ELIGIBLE ORGANIZATION City of Columbia Heights 590- 40~h Avenue N.E. Columbia Heights, MN 55421 B. Tina Goodroad, Zoning/Grant Coordinator- 782-2856 C. See A above. ORIGINATING LENDER All of the lenders included in the Minnesota Mortgage Program list (Option A). HOUSING PLAN The City of Columbia Heights is a first-ting suburb located just north of Minneapolis. It is bordered by the cities of Minneapolis (south), Fridley (north and west) St. Anthony and New Brighton (east). The City encompasses approximately 3.7 square miles and has a population of 18,910. (Source: 1990 U.S. Census) The City is characterized by its predominance of housing. The table below provides a breakdown of'the City's housing inventory. (Source: 1990 U.S. Census) Unit Type Single-Family Multi-Family Mobile Home or Trailer Percentage ~ ' Total Owner- Units Vacant Occupied 5,634 101 5,053 2,280 108 385 5 0 4 7,975 209 5,465 69% Renter- Occupied 480 1,787 1 2,301 29% IH. HOUSING PLAN (cont.) Much of the City's housing stock is aging and such issues as maintenance have become an ever increasing problem. Columbia Heights has a significant percentage of its housing stock which is more than 30 years old. The table below provides a distribution of the housing stock for selected years. (Source: 1990 U.S. Census) Number Percentage of Year Built Of Units Housing Stock 1959 to 1950 2,498 31% 1949 to 1940 782 10% 1939 and Older 1,161 15% Total Housing Units= 7,975 In addition, the City's population is also aging. Between 1980 and 1.990 the total number of persons age 65 and older increased 70% from 1,996 to 3,381. During the same period the number of housing units occupied by owners over the age of 65 also increased from 837 to 1,427. As these owners grow older, they find maintaining their homes to be a geater burden, both physically and financially. The table below shows the tenure by age of householder (Source: U.S. Census). Age Occupied Category. Units % 15-24 yrs. 314 4 25-34 yrs. 1,622 20.9 35-44 yrs. 1,436 18.5 45-54 yrs. 1,115 14.4% 55-64 yrs. 1,276 16.4 65-74 yrs. 1,167 15.0 75+ 836. 10.8 7,766 Owner Occupied 73 889 1,029 9O8 1,130 962 474 5,465. Renter % Occupied 1.3 .241 10.5 16.3 733 31.9 18.8 407 17.7 16.6 207 9.0 20.7 146 6.3 17.6 205 8.9 8.7 362 15.7 2,301 Perhap~ the most telling statistic is the number of owner-occupied householders over the 'age of 55 and the number of renter-occupied householders under the age of 55. Based on the data shown above, almost 1/3 of ali owner-occupants are over age 55, while 2/3 of all renter occupants are in the 15-54 age category. HOUSING PLAN (cont.) In response to these trends, the City adopted the following Housing Plan (Source: 1992 Columbia Heights Comprehensive Plan Update): Goalg and Policies:- Goal: Maintain and enhance the quality of the single-family detached housing stock and the neighborhoods in which it is located. Goal: Upgrade and improve attractive multiple-family housing for those segments of the population that cannot afford or do not desire to live in detached housing. Since Columbia Heights is predominately residential, the City regards the preservation and enhancement of the housing stock as its most important task. Ao B° Single-Family Code Enforcement: The City shall strive to maintain the physical quality of single-family housing through Code Enforcement. H~ Spot Clearance: The City shall remove and replace the most seriously deteriorated single-family houses so that they do not continue to harm the value of nearby housing. Multiple-Family Housing Maintenance Standards: The City shall maintain minimum standards for multiple housing through a program of regular inspections and Code Enforcement. Housing Assistance: The City shall continue to provide adequate housing programs. Equal Opportunity.: The City shall continue to promote and protect equal housing opportunity in publicly assisted and private housing. Neighborhood Protection: The City shall work to protect the integrity and long- term viability of its neighborhoods and strive to reduce the potential negative effects of nearby commercial or industrial development through zoning, site plan reviews and Code Enforcement. Site Maintenance: The City shall strictly enforce its 'municipal regulations pertaining to yard and building maintenance so as to protect residential property values. Land Use Plan: Land uses that are inconsistent with the Land Use Plan and incompatible with housing will be improved or removed over time where possible and the land reused in conformance with the Land Use Plan. HOUSING PLAN (cont.) Multiple-Family Housing Standards: The City shall enforce high standards for all multiple-family housing development. Included will be aspects of building massing, parking location, access, traffic impact, landscaping, exterior architectural design, fencing, trash handling and parking ratios. Alternative Housing: The City shall promote the development of medium density, owner-occupied and rental housing for one and two-persons households. This would provide an opportunity for large households to acquire housing made available by the one and two person households owning detached single-family housing. Ko Architectural Design: The design of new housing on infill and redevelopment sites should be compatible in scale, materials and roof lines with any single-family housing on the same block or immediate vicinity. Financial Tools: The City will continue to use such tools as mortgage revenue bonds, tax increment financing and the Community Development Block Grant Program (along with either public funding source that may be available) to assist in providing decent, affordable housing in the community especially for the elderly. The City will enter partnerships in a business-like fashion, seeking to improve the quality of such housing and/or ensure that rents remain affordable. However, the City wilt not jeopardize the quality of existing housing and neighborhoods through the siting of subsidized housing. The above goals and policies were developed as a result of an opinion survey conducted in October of 1991. Residents were asked to respond to a variety of questions concerning such topics as employment, education, housing, local government, community image and crime. To assist the preservation of the housing stock, the Housing and Redevelopment Authority has provided more than $27,324,439 in housing rehabilitation and mortgage assistance funds via the following programs: 'HOUSING REHABI~LITATION Program MI-tFA Home: Improvement Loans MI-IFA Home Energy Loans MItFA Deferred Loan MHFA Rental Kehab Grants MHFA Rental Rehab Loans CDBG/Home Improvement Grants Number ofl0ans Dollar Value 169 $ 943,901 47 - 163,891 122 439,660 12 82,925 ' 8 105,000 154 939,674 485 $2,675,051 HI. HOUSING PLAN (cont.) MORTGAGE ASSISTANCE Funding Year 1982- 1983 1987- 1988 1991- (MCPP) 1992- (MCPP) 1993- (MCPP) 1994- (MCPP) 1995- (MCPP) 1996- 0VICPP) Dollar Value $ 8,408,000 10,000,000 1,477,000 1,400,309 1,632,000 1,27_8,022 454,048 640,338 $25,289,717 The overall housing plan has been implemented by City staff'through a variety of programs. The City's Fire Department administers a rental licensing and inspection program in which the Housing Maintenance Code is enforced. The Housing Coordinator administers CDBG and MI-IFA housing rehabilitation loan/grant programs as well as a local and Metropolitan HRA Section 8 Program. The MCPP funds are implemented City wide through the participating lenders. The City makes brochures and lender lists available and advertises the funds through City publication and Cable T.V. IV. PROGRAM SPECIFICS The Columbia Heights First Time HomebuYer Program will complement efforts by the City to preserve its housing stock and increase the opportunities for new families to move into the community. The end result will hopefully be more diverse and vibrant neighborhoods which are attractive to live in. Borrower Income Limits: 0% of HUD Median Income; maximum allowed under the MCPP. Currently: $43,650 Home Purchase Price Limits: Targeting Portion of Fundsi $95,000 for an existing home. None targeted for 1997. Funds will be distributed on a City-wide basis. Program Enhancement: Release of Funds: Colfimbia Heights is part or'he Metr~politari Council' s Homebuyer Tax Break Program, · where new home buyers receiVe a State inCome tax exemption for 5 years if they purchase in the designated neighborhood. Funds wilt be i-eleased when the Program begins with as many mortgage loans committed as possible the first six 6 months of the program. Ve VIo PROGRAM SPECIFICS (cont.) Requested Fund Amount: $2,000,000 or the."MAXIM-IJM ALLOWABLE". With $2,000,000 over 25 loans can be provided in Columbia Heights where the median value of housing is $73,000 (1990 U.S. Census) and median sold price is $79,900 in 1996 (Anoka County Association of Realtors). Marketing Option: City desires marketing support from MIdFA through the availability of lender lists and brochures. ECONOMIC VIABILITY The MCPP Program has worked well in the City of Columbia Heights. Since first participating in the program in 1991 (and again in 1992, 1993, 1994, 1995 and 1996) more than 106 loans with a total dollar value of $6,881,717 have been made to date. It is anticipated, based on figures provided by the Anoka County Association of Realtors (ACAR), that there will be continued demand for the MCPP. A comparison of home sales for 1995 and 1996 is shown below (Source: ACAR). * Total number of units sold * Total dollar value * Average listing price * Average selling price * Selling price as a % of listing price * Median selling price 1996 1995 255 214 $20,746,594 $16,282,097 $ 81,843 $ 76,703 $ 81,359 $ 74,842 97.62% 97.57% $ 79,900 $ 75,000 NEW CONSTRUCTION 1997 MCPP funds will be used only for existing homes within the City limits of Columbia Heights. SIGNATURES City Manager Date Mayor Date MINNESOTA ltOUSING FINANCE AGENCY 1997 MINNESOTA CITY PARTICIPATION PROGRAM APPLICATION FOR FUNDING Columbia Heights, Minnesota Prepared by City of Columbia Heights 590- 40~ Avenue N.E. Columbia Heights, MN 55421 February 1997 Minnesota Housing Finance Agency 1997 Minnesota City Participation Program APPLICATION FOR FUNDING ELIGIBLE ORGANIZATION City of Columbia Heights 590- 40ta Avenue N.E. Columbia Heights, MN 55421 B. Tina Goodroad, Zoning/Grant Coordinator- 782-2856 C. See A above. ORIGINATING LENDER All of the lenders included in the Minnesota Mortgage Program list (Option A). HOUSING PLAN The City of Columbia Heights is a first-ring suburb located just north of Minneapolis. It is bordered by the cities of Minneapolis (south), Fridley (north and west) St. Anthony and New Brighton (east). The City encompasses approximately 3.7 square miles and has a population of 18,910. (Source: 1990 U.S. Census) The City is characterized by its predominance of housing. The table below provides a breakdown of the City's housing inventory. (Source: 1990 U.S. Census) Unit Type Single-Family Multi-Family · Mobile Home or . Trailer .Percentage Total Owner- Renter- Units Vacant Occupied Occupied 5,634 101 5,053 .480 2,280 108 385 1;787 5 o i 209 4 7,975 5,465 2,301 2% 69% 29% HI. HOUSING PLAN (cont.) Much of the City's housing stock is aging and such issues as maintenance have become an ever increasing problem. Columbia Heights has a significant percentage of its housing stock which is more than 30 years old. The table below provides a distribution of the housing stock for selected years. (Source: 1990 U.S. Census) Number Percentage of Year Built Of Units Housing Stock 1959 to 1950 2,498 31% 1949 to 1940 782 10% 1939 and Older 1,161 15% Total Housing Units= 7,975 In addition, the City's population is also aging. Between 1980 and 1.990 the total number of persons age 65 and older increased 70% from 1,996 to 3,381. During the same period the number of housing units occupied by owners over the age of 65 also increased from 837 to 1,427. As these owners grow older, they find maintaining their homes to be a ~eater burden, both physically and financially. The table below shows the tenure by age of householder (Source: U.S. Census). Age Occupied Category. Units % 15-24 yrs. 314 4 25-34 yrs. 1,622 20.9 35-44 yrs. 1,436 18.5 45-54 yrs. 1;115 14.4% 55-64 yrs. 1,276 16.4 65-74 yrs. t, 167 15.0 75+ 836 10.8 7,766 ~ Owner Renter Occupied % Occupied % 73 1.3 241 10.5 889 16.3 733 31.9 1,029 18.8 407 17.7 908 16.6 207 9.0 1,130 20.7 146 6.3 962 17.6 205 8.9 474 8.7 362 15.7 -5,465 2,301 Perhap§ the most telling statistic is the number of owner-occupied householders over the age of 55 and the number of renter-occupied householders under the age of 55. Based on the data shown above, almos~ 1'/3 of all owner-occupants ~are over age 55, while 2/3 of all renter occupants are in the 15-54 age category. me HOUSING PLAN (cont.) · In response to these trends, the City adopted the following Housing Plan (Source: 1992 Columbia Heights Comprehensive Plan Update): Goals and Policies: Goal: Maintain and enhance the quality of the single-family detached housing stock and the neighborhoods in which it is located. Goal: Upgrade and improve attractive multiple-family housing for those segments of the population that cannot afford or do not desire to live in detached housing. Since Columbia Heights is predominately residential, the City regards the preservation and enhancement of the housing stock as its most important task. Single-Family Code Enforcement: The City shall strive to maintain the physical quality of single-family housing through Code Enforcement. Spot Clearance: The City shall remove and replace the most seriously deteriorated single-family houses so that they do not continue to harm the value of nearby housing. Co Multiple-Family Housing Maintenance Standards: The City shall maintain minimum standards for multiple housing through a program of regular inspections and Code Enforcement. Do Housing Assistance: The City shall continue to provide adequate housing programs. Equal Opportunity: The City shall continue to promote and protect Squal housing opportunity in publicly assisted and private housing. F° Neighborhood Protection: The City shall work to protect the integrity and long~ term viability of its neighborhoods and strive to reduce the potential negative effects of nearby commercial or industrial development through zoning, site plan reviews and Code Enforcement. Site Maintenance: The City shall strictly enforce its municipai regulations pertaining to yard and building maintenance so as to protect residential property values. Land Use Plan: Land uses that are inconsistent with the Land Use Plan and incompatible with housing will be improved or removed over time where possible and the land reused in conformance with the Land Use Plan. HOUSING PLAN (cont.) Multiple-Family Housing Standards: The City shall enforce high standards for all multiple-family housing development. Included will be aspects of building massing, parking location, access, traffic impact, landscaping, exterior architectural design, fencing, trash handling and parking ratios. . Alternative Housing: The City shall promote the development of medium density, owner-occupied and rental housing for one and two-persons households. This would provide an opportunity for large households to acquire housing made available by the one and two person households owning detached single-family housing. Architectural Design: The design of new housing on infill and redevelopment sites should be compatible in scale, materials and roof lines with any single-family housing on the same block or immediate vicinity. Financial Tools: The City will continue to use such tools as mortgage revenue bonds, tax increment financing and the Community Development Block Grant Program (along with either public funding source that may be available) to assist in providing decent, affordable housing in the community especially for the elderly. The City will enter partnerships in a business-like fashion, seeking to improve the quality of such housing and/or ensure that rents remain affordable. However, the City will not jeopardize the quality of existing housing and neighborhoods through the siting of subsidized housing. The above goals and policies were developed as a result of an opinion survey conducted in October of t 991. Residents were asked to respond to a variety of questions concerning such topics as employment, education, housing, local government, community image and crime. To assist the preservation of the housing stock, the Housing and Redevelopment Authority has provided more than $27,324,439 in housing rehabilitation and mortgage assistance funds via the following programs: HOUSING REHAB1ZITATION Pro gram MI-IFA Home Improvement Loans MIdTA Home Energy Loans MI-IFA Deferred Loan MHFA Rental Rehab Grants MHFA Rental Rehab Loans CDBG/Home Improvement Grants Number of loans 169 47 122 12 8 154 485 Dollar Value $ 943,901 163,891 439,660 82,925 105,000 939,674 $2,675,051 HI. HOUSING PLAN (cont.) MORTGAGE ASSISTANCE Funding Year 1982- 1983 1987- 1988 1991- (MCPP) 1992- (MCPP) 1993- (MCPP) 1994- (MCPP) 1995- (MCPP) 1996- (MCPP) Dollar Value $ 8,408,00O 10,000,000 1,477,000 1,400,309 1,632,000 1,278,022 454,048 640,338 $25,289,717 The overall housing plan has been implemented by City staff through a variety of programs. The City's Fire Department administers a rental licensing and inspection program in which the Housing Maintenance Code is enforced. The Housing Coordinator administers CDBG and MI-IFA housing rehabilkation loan/grant programs as well as a local and Metropolitan HRA Section 8 Program. The MCPP funds are implemented City wide through the participating lenders. The City makes brochures and lender lists available and advertises the funds through City publication and Cable T.V. IV. PROGRAM SPECIFICS The Columbia Heights First Time Homebuyer Program will complement efforts by the City to preserve its housing stock and increase the opportunities for new families to move into the community. The end result wilt hopefully be more diverse and vibrant neighborhoods which are attractive to live in. Borrower Income Limits: 0% of HUD Median Income; maximum allowed under the MCPP. Currently: $43,650 Home Purchase Price Limits: $95,000 for an existing home. Targeting Portion of Funds: Program Enhancement: Release of Funds: None targeted for 1997. Funds will be distributed on a City-wide basis. Columbia Heights is par~ of the Metropolitan Council's Homebuyer Tax Break Program, where new home buyers receive a State - income tax exemption for 5 years if they purchase in the designated neighborhood.. Funds will be released When the Program begins with as many mortgage loans committed as possible the first six 6 months - of the program. VI. PROGRAM SPECIFICS (cont.) Requested Fund Amount: $2,000,000 or the. "MAXIMUM ALLOWABLE". With $2,000,000 over 25 loans can be provided in Columbia Heights where the median value of housing is $73,000 (1990 U.S. Census) and median sold price is $79,900 in 1996 (Anoka County Association of Realtors). Marketing Option: City desires marketing support from MI-IFA through the availability of lender lists and brochures. ECONOMIC VIABILITY The MCPP Program has worked well in the City of Columbia Heights. Since first participating in the program in 199t (and again in 1992, 1993, 1994, 1995 and 1996) more than 106 loans with a total dollar value of $6,881,717 have been made to date. It is anticipated, based on figures provided by the Anoka County Association of Realtors (ACAR), that there will be continued demand for the MCPP. A comparison of home sales for 1995 and 1996 is shown below (Source: ACAR). * Total number of units sold * Total dollar value * Average listing price * Average selling price * Selling price as a % of listing price * Median selling price 1996 1995 255 '214 $20,746,594 $16,282,097 $ 81,843 $ 76,703 $ 81,359 $ 74,842 97.62% 97.57% $ 79,900 $ 75,000 NEW CONSTRUCTION 1997 MCPP funds will be used only for existing homes within the City limits of Columbia Heights. · SIGNATURES City Manager Date Mayor Date COLUMBIA HEIGHTS CHARTER COMMISSION SPECIAL MEETING NOVEMBER 20, 1996 7 P.M. COUNCIL CHAMBER CALL TO ORDER The meeting was called to order by Chair Bruce Nawrocki at 7:10 p.m. ROLL CALL Members present: Bill Antzaras, Joel Cason, Ted Landwehr, Bruce Nawrocki, Gary Olson, Brian Peterson, Nan Tilkens, Jamie Verbrugge Members absent and excused: Janis Larson, Keith Roberts, Dick Schmidt, Theresia Synowczynski, Lester Wodziak Members absent and unexcused: John Murzyn, John Yencho Also present: Jim Hoeft, City Attorney, Mayor Joe Sturdevant, City Manager Walt Fehst, Councilmembers Meg Jones, Gary Peterson NOTE: When roll was called, five members were present. Nan Tilkens arrived at 7:12 p.m. PURPOSE OF SPECIAL MEETING Chair Nawrocld briefly stated that the purpose of tonight's meeting was mainly to review and discuss, chapter by chapter, the City Charter to see if there are any suggestions from Charter Commission members, Councilmembers, City Attorney, or the City Manager to amend any sections. Before this discussion took place, a few other items were discussed. OLD BUSINESS *Status on Abandonment of the Charter On July 22, 1996, the Council passed a motion on its second reading to reconsider Ordinance No. 1328, an Ordinance Calling for the Abandonment of the City Charter. This motion seemed to confuse a number of people on whether it stopped the process or not. Jim Hoeft explained that by the Council reconsidering it, it is indefinitely tabled. He said the Council should bring it back on the table and vote to approve or not approve it, (depending on the wording) so the issue is then considered dead. Chair Nawrocki asked what was the status of this item. City Manager Fehst stated that this item is on the Council agenda for November 25, 1996, and the Council is advised to vote "NO"-on adopting the ordinance to abandon the charter. *Status of Amendments to Chapter 5, Initiative, Referendum, and Recall On September 10th, the City Manager, Walt Fehst, sent a letter to Dick Schmidt explaining that some on the council felt unsure as to whether they could support the change from 20% to 10% of the total number of registered voters who cast votes at the last preceding regular municipal election. (NOTE: This percentage change was noted in Sections 39, 40, and 44.) The Charter Commission discussed this at their last meeting in October. Chair Nawroctd had sent a letter to the Council explaining the reason for the change. To date, there has been no action taken by the Council on the proposed amendment, and Chair Nawrocki asked for an update. Further explanation was given verbally on this issue. The City Manager is to further clarify the change to councilmembers. Jamie Verbrugge arrived at 7:20 p.m. Chair Nawrocki stated that in the state statutes, it mentions that an annual report should be written and forwarded to the Chief Judge. He asked the City Attorney to check into this. NEW BUSINESS *Review of the Charter (Chapter by Chapter) Chair Nawrocki went over, chapter by chapter, the various sections of the charter. Jim Hoeft, City Attorney, stated that he felt a change should be made in allowing administrative citations to be written for some code violations and parking tickets, thus freeing up court appearances and not jamming up the court calendar. Now people who have received criminal citations have to appear in Anoka County court. Jim stated that he has the wording the City of Minnetonka used to generate such a change. He will provide this wording to commissioners before the January meeting. Jim Hoeft stated that perhaps this could be added in Chapter 12 of our charter. Gary Olson asked who is checking over things that occur to make sure that they are not in violation of the city charter. Jim Hoeft stated that he does. Brian Peterson arrived at 8:02 p.m. Various comments made were: - Should responsibility for control and direction of the Police Department be changed from the Mayor to the City Manager? - Setting salaries for the Mayor and Councilmembers - Should the schools receive copies of the Charter? - Could the public agenda packet be received at the library before 5 p.m. on Friday (City Manager Fehst stated that we are attempting to send out the complete agenda packet on Thursday, thus giving two full business days before the meeting for the public/councilmembers to review the packet.) 11-20-96 Page 2 Vagueness of the Council minutes Should minutes be kept of work sessions? Should city meetings/information be posted in one specific spot at the library9. Could more description be put on the cable TV regarding upcoming council agenda items? .Should the Charter Commission meet more often than every three months? Should the Charter Commission consider discontinuing the first and second readings at the Charter Commission level on amendments to the charter, as the council holds £zrst and second readings of each amendment? Councilmember Gary Peterson arrived at 8:35 p.m. He had no suggestions for charter amendments. It was announced that Ken Kronstedt and Steve Mihalchick will officially be recognized at Monday night's Council meeting at approximately 7 p.m. Charter Commission members were invited to attend. It is not known if John Yencho has wrote a letter to the Chief Judge regarding his desire to be reappointed. Lester Wodziak has not written a letter yet, as he is not certain if he will be moving from the city, but he should know in about a month. Next Meeting Date The next regular meeting will be Thursday, January 16, 1996, at 7 p.m. at Murzyn Hall. ADJOURNMENT Motion by Nan Tilkens, seconded by Jamie Verbrugge to adjourn the meeting at 8:47 p.m. Resoectfully submitted, 'C~'role Blowers Recording Secretary 11-20-96 Page 3 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMlv[ISSION FEBRUARY 3, 1997 NOT APPROVED The Traffic Commission was called to order at 7:00 P.M. I. ROLL CALL Present: Carlson, Duda, Goodman, Jolly Absent: Sturdevant Staff Present: Kathyjean Young, Assistant City Engineer Tom Johnson, Police Chief II. APPROVAL OF JANUARY 6, 1997 MINUTES Motion by Goodman, second by Jolly, to approve the minutes of the January 6, 1997 meeting. Roll Call: All ayes. III. OLD BUSINESS PUBLIC HEARING TO DESIGNATE ONE HOUR PARKING ON THE EAST SIDE OF 5TH STREET, ADJACENT TO 500 40TH AVENUE, 4001 5TH STREET AND 4005 5TH STREET. Mr. Richard Schlicht owns the properties at 500 40th Avenue, 400 t 5th Street and 4005 5th Street. Mr. Schticht has requested the parking on the east side of 5th Street adjacent to these buildings be changed from "10 minute" parking to "1 hour" parking. Mr. Schlicht feels the extended parking limit will benefit both the tenants and their customers. The Public Hearing notice was published in the required time however the notices to property owners were mailed out late. Staff suggested that the Public Hearing be opened but continued to the next meeting date. Staff will publish and mail the required notices for the March meeting. Motion by Goodman, second by Duda, to continue the Public Hearing to the next Traffic Commission Meeting. Roll Call: All ayes. IV. OTHER OLD BUSINESS None V. NEW BUSINESS None VI. OTHER NEW BUSINESS None VII. REPORTS A. CITY ENGINEER 1. EVP, Central Avenue Improvements and Traffic Signal at Stinson Boulevard and 39th Avenue Official Proceedings Columbia Heights Traffic Commission February 3, 1997 Page 2 o The proposed work has been divided into two projects. One project consists of the new signal at Stinson Boulevard and 39th Avenue and the emergency vehicle pre-emption (EVP) equipment on the signals on T.H. 47 (University Avenue) and 37th Avenue. This project wilt be bid in February and awarded in March for construction in 1997. The second project consists of the EVP installation on Central Avenue and the signal modifications at 40th Avenue and 49th Avenue. Mn/DOT is requesting minor modifications at each intersection to provide signal uniformity along the Central Avenue corridor. Mn/DOT has special funds available for these modifications; however, use of these funds will delay the project until July. Some time ago Commissioner Goodman suggested that staffask a Mn/DOT representative to address the Commission regarding the split-phasing. Staff will also provide the consulting engineer's plans at the next meeting. As Captain Olson was working on this issue, it was suggested he attend the next meeting to review the proposed plans. Commissioner Goodman also suggested that parking needs to be restricted on the north side of 40th Avenue as you drive westbound. Proposed P.U.D. at 4849 Central Avenue For information only. The proposed plan does not involve a change in access locations. March and April Meetings As the City Council has scheduled meetings in the Council Chamber during the Traffic Commission's regular meeting time in March and April, staff suggests alternate dates for the meetings. Motion by Goodman, second by Duda, to hold the March Traffic Commission Meeting on Wednesday, March 5, 1997 and the April Meeting on Monday, March 31, 1997. R011 Call: Ail ayes. Frontage road for Central Avenue, 50th Avenue to 52nd Avenue. Commissioner Duda stated that the option to revise the fi:ontage road from 51st Court to 50th Avenue to two-way should be explored in addition to the frontage road from 51st Court to 52nd Avenue. Staff reported that larger size stop signs had been installed at the intersection of 44th Avenue and Jefferson St. Official Proceedings Columbia Heig~hts Traffic Commission February 3, 1997 Page 3 B. POLICE CHIEF Police Chief Johnson indicated that while the parking ban is in effect, no tickets are being issued. This will continue in effect until the Fire Department notifies the Police Department of an issue. At such time, the Police Department will try to notify the resident of a parking violation without ticketing. C. COMMISSIONERS Commissioner Duda notified the Commission that he no longer resides in the City. As his term expires in April of 1997, he indicated his desire to remain a member of the Commission. Commission Members indicatedthey would like to have him remain but it was a Council decision. Council Member Jolly is to research the requirements for being appointed to the Commission and will report to staff. Staff will draft a letter from Mr. Duda to the Council at that time. VIII. ADJOURNMENT Motion by Duda, second by Goodman, to adjourn the meeting at 8:00 P.M. Roll Call: All ayes. Respectfully Submitted, Traffic Commission Secretary COLUMBIA HEIGHTS CHARTER COMMISSION MEETING JANUARY 16, 1997 7 P.M. GAUV1TTE ROOM, MURZYN HALL CALL TO ORDER The meeting was called to order by Chair Bruce Nawrocki at 7:05 p.m. ROLL CALL Members present: Bill Antzaras, Joel Cason, Ted Landwehr, Janis Larson, Bruce Nawrocki, Gary Olson, Brian Peterson, Keith Roberts, Theresia Synowczynsld, Nan Tilkens, Jamie Verbrugge Members absent and excused: John Murzyn, Jr. and Dick Schmidt Members absent and unexcused: None Also present: Jim Hoeft, City Attorney; Don Jolly, Councilmember NOTE: Membership stands at thirteen members. Brian Peterson arrived at 7:07 p.m.; Ted Landwehr arrived at 7:11 p.m., and Keith Roberts arrived at 7:12 p.m. APPROVAL OF MINUTES Motion by Jamie Verbrugge, seconded by Nan Tilkens to approve the minutes of October 17, 1996, and November 20, t996, as presented. Motion passed unanimously. OLD BUSINESS *Annual Report An annual report outlining activities of the Charter Commission in 1996 was prepared by the Recording Secretary and reviewed and approved by members. The report will then be submitted to the Chief Judge. *Status of Amendments to Chapter 5, Initiative: Referendum, and Recall On September 10th, the City Manager, Walt Fehst, sent a letter to Dick Schmidt explaining that some on the council felt unsure as to whether they could support the change from 20% to 10% of the total number of registered voters who cast votes at the last preceding regular municipal election. (NOTE: This percentage change was noted in Sections 39, 40, and 44.) The Charter Commission discussed this item at their last meeting in October. After the October meeting, President Nawrocki sent a letter to the Council explaining the reason for the change. To date, there has been no action taken or response/status given by the Council on the proposed amendment. Discussion by members included what if the Council does not respond to the proposed amendments as presented by the Charter Commission back in July of 1996. The City Attorney was instructed to provide the procedures to be used (by the next commission meeting) if this issue wa~ to be put on the ballot. It was also the consensus of the members that the Chair should write a letter to the Mayor and Council and City Manager asking for their response to the recommended changes to Sections 39, 40, and 44. Further, the Council should be advised that the Charter Commission is considering putting this item on the ballot in the fall election. *Abandonment of the Charter There is still some confusion as to the status on this item. The last action taken by the City Council was on November 25, 1996. At that council meeting, a motion was made, but not seconded, to adopt Ordinance No. 1328, calling for the abandonment of the charter. Jim Hoeft explained that what this means is that the item still could be brought up at a council meeting at any future time. *Revised Charter Pa~es New pages to the charter were provided by the Recording Secretary regarding Section 9, Vacancies of the Council, of the city charter. Jim Hoeft will obtain copies of the Richfield's charter pertaining to this section (Vacancies of the Council) of their charter for discussion at the next commission meeting. *Membership Status Members received a copy of the letter from Les Wodziak stating he was not seeing reappointment. John Yencho has served the maximum number of terms on this commission, and therefore will not be reappointed. The Recording Secretary will see if there is a notice on cable and in the local newspapers about vacancies on the commission. It should also be verified with the Council Secretary if there are any other applications on file for people interested in the Charter Commission. NEW BUSINESS *Consideration of Work Plan for 1997 Discussion was held on the following items which were discussed at or since the November commission meeting: 1. Should responsibility for control and direction of the Police Department be changed from the Mayor to the City Manager? 2. Setting salaries for the Mayor and Councilmembers 3. Should the schools receive copies of the Charter? 4. Could the public agenda packet be received at the library before 5 p.m. on Friday? 5. Vagueness of the Council minutes 6. Should written minutes be kept of work sessions? 7. Should city meetings/information be posted in one specific spot at the library? 8. Could more description be put on the cable TV regarding upcoming council agenda items? 9. Should the Charter Commission meet more often than every three months? 10. Should the Charter Commission consider discontinuing the first and second readings at the Charter Commission level on amendments to the charter, as the council holds first and second readings of each amendment? 11. Should the City Charter allow for "administrative citations" in lieu of citations handled 1-16-97 Page 2 12. 13. by the Court system for certain code violations and parking tickets? Should there be term limits for the Mayor and Councilmembers? Should the length of term of office for Mayor be discussed? It was a consensus of the commissioners that the following items would receive the highest priority starting with the next meeting: (#t) Changing the responsibility for control and direction of the Police Department from the Mayor to the City Manager (#6) Requiring written minutes of work sessions (#12) Term limits for the Mayor and Council Members (#13) The length of term of office for the Mayor The Recording Secretary will check with the League of Minnesota Cities to see if their research department can provide information on the above items to the commission. The City Attorney will look up any court challenges, opinions, and/or cases on these items as well. The Recording Secretary will also locate Charter Commission minutes from May 18, 1993, and July 15, 1993 regarding item #1 and provide copies to commission members. Regarding item #2, state statutes give authority by way of the Charter to set these salaries. The Charter Commission could propose new salaries and the Council would have to vote on it. It was suggested that we should possibly change the wording of our charter to match the wording in the state statutes. Regarding item #3, Ted Landwehr and Keith Roberts will check to see if there is an interest for the schools to have a copy of the city charter. Regarding item #4, it was noted that the complete agenda packet is now being completed on Thursdays, thus giving two full business days before the meeting for the public/councilmembers to review the packet. Regarding item #7, the President will discuss with the Library Director the possibility of post(ng all city agendas, other information, etc. in one central location there. Regarding item 89, commissioners felt that meetings should be left quarterly, with special meetings called in between if necessary. Regarding item #10, commissioners decided to leave the first and second readings at the commission level. Regarding item #11, further discussion with the City Attorney indicates there will be no recommended changes to the Charter at this time. 1-16-97 Page 3 NEXT MEETING DATES Motion by Ted Landwehr, seconded by Janis Larson to set special meetings on February 20, 1997, at 7 p.m. and March 20, 1997, at 7 p.m. The next regular meeting will be April 7, 1997, at 7 p.m. Motion passed unanimously. ADJOURNMENT Motion by Jamie Verbrugge, seconded by Nan Tilkens to adjourn the meeting at 8:57 p.m. Motion passed unanimously. Respectfully submitted, Carole Blowers Recording Secretary 1-16-97 Page 4