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Home My WebLink AboutJanuary 27, 1997 RegularCITY OF COLUMBIA HEIGHTS (l") 590 40TH AVENUE N.E., COLUmbIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 ADMINISTRA ]'iON JANUARY 22, 1997 Mayor Joseph Sturdevant CouncJlmembers Donald G. Jolly Meg Jones Gar), L. Peterson Robert ~F. Ruettimann City Manager tYalter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, January 27, 1997 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. CALL TO ORDER/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Minutes of the January 13, 1997 Regular City Council Meeting and the January 14, 1997 Public Improvement Hearing. MOTION: Move to adopt the minutes of the Regular City Council Meeting of January 13, 1997 and the January 14, 1997 Public Improvement Hearing. 2) Authorize Staff to Obtain Price Quotes - City Newsletter MOTION: Move to authorize staff to obtain price quotes for printing and mailing of the 1997 City spring newsletter. 3) Authorization to Attend Out of Town Conference Removed from agenda. THE C1TY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF' SEEVICES EQUAL OPPORTUNITY EMPLOYER CiTY COUNCIL AGENDA JANUARY 27, 1997 PAGE 2 4) Authorization to Purchase Vehicles MOTION: Move to authorize the purchase of two 1997 Ford Crown Victoria police vehicles and one Chevrolet Lumina mid-size sedan, along with service and parts manual for the vehicles, per Hennepin County contracts #387A6-232 and #387B6- 232 respectively, at a total cost of $55,894, with funding from Fund 431-42100- 5150; and that the Mayor and City Manager are authorized to enter into a contract for same. 5) Attendance at Annual GFOA Conference MOTION: Move to authorize the attendance of June Johnston, Assistant Finance Director, at the annual Government Finance Officer's Association Conference from May 30 - June 4, 1997; and that all related expenses be reimbursed from Fund 101-41510. 6) Seek Bids to Purchase and Install Library Materials Security System MOTION: Move to authorize staff to seek bids for the purchase and installation of a materials security system at the library. 7) Set Date for Board of Review MOTION: Move to set the date for the Local Board of Review meeting for Monday, April 7, 1997 at 7:00 p.m. which will be held in the City Council Chambers. 8) Approve Payment of the Bills MOTION: Move to approve payment of the bills as listed out of proper funds. 9) Approve License Applications MOTION: Move to approve the 1997 license applications as listed. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS 6. PUBLIC HEARINGS A. Public Hearing, Federal Block Grant MOTION: Move to close the public hearing regarding the purchase of equipment with federal block grant money totaling $20,349 and $2,261 match by the City, and approve the proposed list of equipment to be purchased with these funds. B. Public Hearing Regarding 1997 Community Development Block Grant Application MOTION: Move to close the public hearing regarding the 1997 CDBG Program grant application. CITY COUNCIL AGENDA JANUARY 27, 1997 MEETING PAGE 3 MOTION: Move to approve the following as the 1997 Community Development Block Grant (CDBG) Program application for the City of Columbia Heights: Proposed Pro.qrams to be Funded with City FY 1997 CDBG Grant Funds A. Commercial Revitalization - on a scattered site basis in commercial zoned districts. $t 29,036 B. Housing Rehabilitation (city-wide)70,000 C. Public Service Agencies 28,000 1. Senior Outreach Program (ACCAP) $14,000 2. Alexandra House $ 3,000 3. Hot Meals for Shut-Ins $ 3,500 4. SACA $ 5,000 5. CEAP $1,500 6. ARC of Anoka County $1,000 D. TOTAL $ 227,036 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Public Hearing/Resolution No. 97-04; License Revocation, 4017 6th Street MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution 97-04 being a resolution approving revocation pursuant to Ordinance Code Section 5A.408(1) of the rental license held by Francis Job regarding rental property at 4017 Sixth Street Northeast ALTERNATE MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Francis Job regarding rental property at 4017 Sixth Street Northeast in that the provisions of the Housing Maintenance Code have been complied with. B. Bid Considerations C. Other Business 1) Authorization to Seek Bids for Watermain Replacement MOTION: Move to authorize staff to seek bids for watermain improvements from McLeod and Royce to 42nd Avenue and on Tyler Street from 42nd Avenue to 44th Avenue as part of the Street Improvement Program. CITY COUNCIL AGENDA JANUARY 27, 1997 PAGE 4 2) Tax Increment Administration Expense MOTION: Move to authorize payment of $10,933.77 for administering the 1996 tax increment financing laws of Minnesota, with expenses being charged to the TI Debt Service Fund as an administrative expense. 3) Authorization to Purchase T-Shirts and Baseball Caps MOTION: Move to authorize staff to purchase t-shirts and baseball caps from Suburban SPORTSWEAR for a total cost of $6,875 based on their low, responsible bid with funds to be taken from Fund 881-45001-21710. 4) Authorization to Purchase Sports Equipment MOTION: Move to authorize staff to purchase sports equipment from Sports Supply Group at a total cost of $4,061.82 based on their Iow, responsible bid with funds to be taken from Fund 881-45001-2170. 5) Establish Council Work Session Date MOTION: Move to establish Monday, Conference Room. February 3, 1997 at 8:00 p.m. in the 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings 1) Planning & Zoning Commission January 7, 1997 meeting 2) Library Board of Trustees January 7, 1997 meeting 3) Human Services Commission January 8, 1997 meeting B. Other Communications 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT Walter R. Fehst, City Manager AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS - MONDAY, JANUARY 27, 1997 7:00 PM CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE NE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1. CALL TO ORDER/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the previous portion of agenda, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed belo~v: 1) Adopt Minutes of the January 13, t997 Regular City Council Meeting and the January 14, 1997 Public Improvement Hearing. 2) Authorize Staff to Obtain Quotes - City Newsletter 3) Removed From Agenda 4) Authorization to Purchase Vehicles 5) Attendance at Annual GFOA Conference 6) Seek Bids to Purchase and Install Library Mater/als Security System 7) Set Date for Board of Review 8) Approve Payment of Bills 9) Approve License Applications 5. RECOGNITION~ PROCLAMATIONS, PRESENTATIONS, GUESTS 6. PUBLIC HEARINGS A. Public Hearing - Federal Block Grant B. Public Hearing Regarding t997 CDBG Program Application 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Res. 97-04 License Rev. 4017 6th Street B. Bid Considerations C. Other Business 1) Authorization to Seek Bids for Watermain Replacement 2) Tax Increment Administration Expense 3) Authorization to Purchase T-Shirts and Baseball Caps 4) Authorization to Purchase Sports Equipment 5) Establish Council Work Session Date 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings B. Other Communications 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA · 11. ADJOURNMENT Waiter R. Fehst, City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JA/~UARY 13, 1997 CALL TO ORDER/ROLL CALL The Mayor called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA Ordinance No. 1339 which is for an emergency parking ban was added to the agenda. The Fire Chief explained the parking ban. Parking will be allowed on the odd side of the street. Discussion continued regarding enforcement, specifically on state aid roads. The methods of ticketing were also discussed as was notification of residents and property owners regarding the ban. It was suggested that enforcement on state aid roads be left to the discretion of the police officers. It was felt there would probably not be a need to enforce the ban on state aid streets. Councilmember Jolly stated this could be viewed as selective enforcement and was not supportive of this strategy. It was noted that there are already some streets in the City where parking is only sanctioned on one side of the street. Motion by Ruettimann, second by Jones to waive the reading of the ordinance there being ample copies avam!abie for the public. Roll call: Ail ayes Motion by Ruettimann, second by Jones to adopt Ordinance No. !339 being an emergency parking ban ordinance. Roll call: Jones, Ruettimann, Sturdevant - aye Jolly - nay Peterson - abstain. The City Attorney advised that an emergency ordinance requires four-fifths vote for passage. Motion by Peterson, second by Sturdevant to reconsider the motion to adopt, Roll call: All ayes Motion by Ruettimann, second by Jones to adopt Ordinance No. 1339. Roll call: Jones, Ruettimann, Peterson, Sturdevant - aye Jolly - nay REGULAR COUNCIL MEETING JANUARY 13, 1997 PAGE 2 ORDINANCE NO. 1339 BEING AN EMERGENCY ORDINANCE PURSUANT TO CHAPTER 3, SECTION 20 OF THE CHARTER FOR THE CITY OF COLUMBIA HEIGHTS~ REGARDING THE PROHIBITION OF PARKING ON THE EVEN-SIDE OF ALL CITY STREETS The City of Columbia Heights does ordain: WHEREAS, the City of Columbia Heights is experiencing an above-average seasonal snowfall and an extraordinary accumulation of snow on the City's streets and rights-of-way; and WHEREAS, with vehicles parked on both sides of City streets the roadway narrows so as to impede and/or prohibit emergency vehicles from reaching their destination; and WHEREAS, the inability of emergency vehicles to reach their destination in a timely manner is an immediate threat to the public health, safety and welfare of the citizens of Columbia Heights. NOW, THEREFORE, it shall be unlawful for any person to park or fail to remove a vehicle of any kind on the even side of any City street from the date this ordinance is enacted until April 1, 1997, or upon the repeal hereof, whichever occurs first. Any person accused of a violation of this ordinance shall be ticketed in the same manner as set forth for violations under Chapter 853, Section 7.205 of the Columbia Heights City Code. This Emergency Ordinance shall be in full force and effect immediately upon its passage. Offered by: Ruettimann Seconded by: Jones Roll call: Jones, Ruettimann, Peterson, Sturdevant - aye Jolly - nay Date of Passage: January 13, 1997 Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING JANUARY 13, !997 PAGE 3 CONSENT AGENDA The following items were removed from the consent agenda:' seek bids for Public Works Department copier; seek bids for belly plow; second reading of Ordinance No. 1337 - graffiti; and, AMM membership dues. Motion by Ruettimann, second by Jones to approve the following consent agenda items: Adopt Council Meetinq Minutes The Council adopted the minutes of the December 23, 1996 Regular Council Meeting as presented. Final Payment Miscellaneous Sewer Repairs, Project 09626 The Council accepted the work for miscellaneous sanitary sewer repairs, Municipal Project #9626 and authorized final payment of $23,066.00 to F. M. Frattalone Excavating and Grading, Inc. ef St. Paul, Mn. CUP - Linder Greenhouses, Inc. The Council approved the conditional use permit for the operation of a temporary greenhouse/retail sales in the easterly portion of the parking lot at 4300 Central Avenue from April 15, 1997 through July 6, 1997 provided a deposit of $500 is submitted to the License/Permit Clerk prior to the installation of the structures on the site. Appeal - G.Pehi, 608 40th Avenue Northeast The Council approved the appeal as both uses are permitted by a conditional use permit in this "LB" Zoning District and for the reason it will allow the continued use of a viable structure in a commercial district. The appeal approval is subject to the following conditions: a. If the building is ever again vacant for six (6) months or longer, the non-conforming section of the Zoning Ordinance 9.i04(3) (f) will be in effect. b. Am egress window must be installed with appropriate permits obtained prior to any occupancy. c. A one hour fire resistant separation be constructed bewtween the residence and business or a sprinkler system be installed. d. All applicable conditional use permits be approved prior to occupancy. REGULAR COUNCIL MEETING JANUARY 13, 1997 PAGE 4 Two Conditional Use Permits - Gerald Pehl, 608 40th Avenue The Council approved the request for two conditional use permits to operate a sound/music studio and single family residence as a secondary use to the business at 608 40th Avenue Northeast based on the following requirements: a. An egress window must be installed with appropriate permits obtained prior to any occupancy. b. An one hour fire resistent separation be constructed between the residence and business or a sprinkler system be installed. Establish Public Hearinq Date - Federal Block Grant Money The Council established January 27, 1997 at approximately 7:00 p.m. as the date and time for the public hearin9 in regard to the use of funds from federal block grant 96-LN-VX-2491 for the purchase of equipment for the Columbia Heights Police Department. School Liaison Officer Contract The Council approved authorization of the Mayor and City Manager to approve the joint powers agreement with School District #13 for the provision of a police school liaison officer as stipulated in the joint powers agreement herein for the period of September 1, 1996 through June 5, 1997. Seek Bids - 1997-1998 Tree Replantinq Proqram The Council authorized staff to seek bids for the 1997-1998 fall tree replanting program. Seek Bids - Road Materials The Council authorized staff to seek bids for the purchase of road materials. Resolution No. 97-01 - 1997-1998 IUOE Labor AGreement The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 97-01 REGARDING LABOR AGREEMENT BETWEEN THE CITY OF COLUMBIA HEIGHTS AND INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 WHEREAS, negotiations have proceeded between the International Union of Operating Engineers (IUOE), Local No. 49, representing employees of the Public Works Department and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 1997 and 1998, and REGULAR COUNCIL MEETING JANIJARY 13, 1997 PAGE 5 WHEREAS, a copy of said contract is available at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement, as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years !997 and 1998 IUOE bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this 13th day of January, 1997. Offered by: Seconded by: Roll call: Ruettimann Jones Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Contract Renewal - Siren Receiver/Decoders The Council authorized the Mayor and City Manager to approve the maintenance agreement (option !) for siren receiver/decoders between Embedded Systems, Inc. of Andover, Minnesota and the City of Columbia Heights. Close Hearinq-Re: License Revocation - 1407-09 Circle Terrace The Council closed the public hearing regarding the revocation or suspension of the rental license held by Kurt Lowenthal regarding rental property at 1407-09 Circle Terrace Northeast in that the property owner has complied with provisions of the Housing Maintenance Code. Parkinq Restriction Fifth Street The Council approved designating the west side of Fifth Street as "No Parking" at the driveway for 455 37th Avenue from 40' south of the driveway to 38th Avenue, based on the recommendation of the Traffic Commission. Resolution No. 97-02, Special Assessment Deferral The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 97 - 02 BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL REGULAR COUNCIL MEETING JANUARY 13, 1997 PAGE 6 Whereas, immediate payment of special assessments or installments on special assessments cast an undue hardship on some persons owning homestead properties who are 65 years of age or older or retired by virtue of a permanent and 'total disability for whom it would be a hardship to make payments, and Whereas, Minnesota Statutes §435.193 - 435.195 makes it possible for a home rule charter city to pass a resolution establishing standards and guidelines for determining the existence of a hardship and for determining the existence of a disability. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: 1. This deferral procedure shall apply only to assessments which are payable in five or more annual installments. o This deferral procedure shall apply only to property owned and occupied by the elderly, retired, or disabled applicant. Ownership and occupancy must be of the same nature as would qualify the applicant for a homestead exemption for tax purposes. o This deferral procedure shall apply only to homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have the same definition for purposes of assessment deferral as is used for social security purposes. This deferral procedure shall not be construed as to prohibit the determination of hardship on the basis of exceptional and unusual circumstances not covered by the standards and guidelines herein so long as determination is made in'a nondiscriminatory manner and does not give the applicant an unreasonable preference or advantage over other applicants. o In order to obtain a deferral of an assessment, the homeowner must make application on the forms prescribed by the Anoka County Auditor. If no such form is available, the City of Columbia Heights Assessment Clerk shall prescribe the appropriate form. In granting a deferred assessment, the Council shall determine in its resolution approving the assessment roll the amount of interest, if any, to be charged on the deferred assessment. REGULAR COUNCIL MEETING JANUARY 13, 1997 PAGE 7 o The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due and payable upon the occurrence of any of the following events: a 0 the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder; the sale, transfer or subdivision of the property or any part thereof; C · if the property should for any reason lose its homestead status; or d0 if for any reason the City shall determine that there would be no hardship to require immediate or partial payment. No deferral may be granted unless the homeowner makes application to the City Assessment Clerk within thirty (30) days after adoption of the assessment by the Council. 0 The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of the annual installment along with all future installments shall become immediately due and payable. !0. No deferral shall be granted to any owner who has a gross annual household income from all sources in excess of $~s,6oo.oo 11. No deferral may be continued from year to year unless the owner shall file a renewal application before September 15th of each year. 12. No special assessment may be deferred for a period longer than the time set by the Council as the time over which the project is to be assessed. 13. Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the assessment roll, and such interest shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute §435.195 and this Resolution. Passed this !3th day of January, 1997. REGULAR COUNCIL MEETING JANUARY 13, 1997 PAGE 8 Offered by: Seconded by: Roll call: Ruettimann Jones Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary I hereby certify that the above is a true and correct copy of a resolution adopted by the City Council of the City of Columbia Heights on the 13th day of January, 1997. William J. Elrite, City Clerk ApDrove Payment of Bills The Council approved the payment of the bills as listed out of proper funds. ADproval of License Applications The Council approved the 1997 licenses as listed and approved the rental housing licenses as submitted in the January 13, 1997 memorandum from Lowell DeMars. Roll call on Consent Agenda: Ail ayes Seek Bids - Public Works Department Copier Councilmember Jones requested additional information regarding the need for a new copier. The Assistant City Engineer advised about 8,000 copies are run on the present machine. It was purchased in 1989 and needs frequent repair. The replacement machine being requested will have no new nor additional features than the one which is being replaced. The Mayor requested members of the Council receive a Copy of the specifications and a list of the vendors to whom they will be sent. Motion by Jones, second by Sturdevant to authorize staff to seek bids for the purchase of a copier. Roll call: All ayes REGULAR COUNCIL MEETING jANU~Y 13, 1997 PAGE 9 Seek Bids - Belly Plow Counciimember Peterson requested information as to how many plows the City currently has and how many crew members are trained and available to operate a plow. The City Manager noted this is a budgeted item. Motion by Peterson, second by Jolly to authorize staff to seek quotations for a belly plow for Truck ~99. Roll call: Ail ayes Second Reading of Ordinance No. 1337 - Graffiti The resident who requested this item be removed from the consent agenda suggested it is a nuisance ordinance and the graffiti problem should be handled in another manner. Motion by Jolly, second by Jones to waive the reading of the ordinance there being ample copies avaiable for the public. Roll call: Ail ayes ORDINANCE NO. 1337 BEING AN ORDINANCE REGULATING THE REMOVAL OF GRAFFITI The City of Columbia Heights does ordain: Section !: An amendment to Section 8.203 of the Public Health and Safety Ordinance adding the following: 8.203 (1!) Graffiti: Subdivision 1, Definition: For purposes of this section, graffiti is defined as the unpermitted application of any drawing, inscription, figure or mark upon a structure, wall, rock, bridge, building, fence, gate, roadway, tree or other real or personal property, either privately or publicly owned. Subdivision 2, Prohibition: Failure to remove or cover graffiti within two business days (Monday through Friday, excluding legal holidays) of the discovery or notification of the presence of graffiti is declared to be a public nuisance. Section 2: Effective date: This ordinance will be in full force and effect from and after the date of its passage and publication. First Reading: Second Reading: Date of Passage: December 2, 1996 January 13, 1997 January 13, 1997 REGULAR COUNCIL MEETING JANUARY 13, 1997 PAGE 10 Offered by: Seconded by: Roll call: Jolly Jones Ail ayes Jo-Anne Student, Council Secretary Mayor Joseph Sturdevant Association of Metropolitan Municipalities 1997 Membership Dues Councilmember Ruettimann recalled the consideration given last year to renewing the City's membership in the AMM. He did not recall the membership having been renewed for 1996. He was advised the membership dues were paid with some reservations. Councilmember Jolly stated that the City's interests appeared to not be served very well last year and the lobbying efforts mainly benefitted cities who had representation on the Board of Directors or on an AMM committee. Currently, the Columbia Heights' City Manager serves on the AMM Housing Committee. Motion by Jolly to approve the 1997 dues for the Association of Metropolitan Municipalities in the amount of $5,008 with funds to come from 101-41110-4330. Motion dies for lack of a second. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS There were no items for this section of the agenda. PUBLIC HEARINGS ~ There were no public hearings. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Resolution No. 97-03 - Appointing EDA Commissioner Motion by Jones, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING JANUARY 13, 1997 PAGE 1 ! RESOLUTION NO. 97-03 BEING A RESOLUTION APPROVING APPOINTMENT OF COMMISSIONER JOSEPH STURDEVANT TO THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY WHEREAS, the City has, by the adoption of Resolution No. 96-01 {enabling resolution), duly created an Economic Development Authority (EDA) for the City of Columbia Heights pursuant to Minnesota Statutes, Chapter 469 (Act). WHEREAS, the enabling resolution provides that the Board of Commissioners of the EDA consists of seven members, at least two, but not more than five, of whom must be members of the City Council. WHEREAS, the Mayor has this day appointed the following person as commissioner of the EDA for the term as indicated: Joseph Sturdevant Term ending January 2003 Notwithstanding the above designation of term, the term of Commissioner Sturdevant, who is the Mayor and member of the City Council, shall coincide with his respective term of office as the Mayor. THEREFORE, BE IT RESOLVED that the City Council hereby approves the appointment of Joseph Sturdevant as commissioner of the EDA for the term as indicated therein. Passed this !3th day of January, 1997. Offered by: Seconded by: Roll call: Jones Ruettimann All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 2) Resolution No.97-04, License Revocation - 4017 6th Street The Housing Maintenance Code Inspector reviewed the chronological log regarding this property's violations and non-compliances since May of 1998. It was noted that most violations resulted from the roof which was replaced and still leaked. REGULAR COUNCIL MEETING JANUARY 13, 1997 PAGE 12 The owner and his tenant cited the circumstances which resulted in some of the violations. A roofer had been hired to replace the roof and it was done incorrectly. A permit was not issued for this roofing project and the roofer was not licensed in Columbia Heights. The roofer is no longer in business. Also, Mr. Job experienced poor health during this period. Councilmember Jolly reviewed some of the problems which could have been solved when the weather was cooperative and they had not been done. Motion by Ruettimann, second by Peterson to table this matter until the February 27, 1997 Council Meeting. Roll call: Jones, Ruettimann, Peterson, Sturdevant - aye Jolly - nay B. Bid Considerations There were no bid considerations. C. Other Business 1) Implement Penalties on U.S. WEST for Cable Franchis~ Violations The history of the transfer of the cable franchise from Continental Cablevision, Inc. to U.S. WEST was reviewed, along with the Telecommunications Commission's finding U.S. WEST in violation of the cable franchise. The City's legal counsel for cable updated the Council on the status of the discussion with U.S. WEST to resolve the issue. He recommended that the City Council find U.S. WEST in violation but direct staff to withhold issuance of the violation notice. Currently, hearings are being scheduled with U.S. WEST and the legal counsel suggested all problems may be resolved by February, Motion by Sturdevant, second by Ruettimann to find U.S. WEST in violation of the cable franchise as of November 15, 1996, for failure to receive consent of the City of Columbia Heights to the transfer of ownership and to implement penalties under Section 11.113(5) of the franchise of $50.00 per day for failure to comply with the franchise, and instruct staff not to issue a violation notice until after the February 24, 1997 Council Meeting. Roll call: All ayes REGULAR COUNCIL MEETING JANUARY 13, 1997 PAGE 13 2) Establish Hearinc Date - License Revocation/Suspension for Lynde Investment Company Properties The City Attorney advised this issue was originally scheduled for a public hearing on this date. Due to an administrative error, it has to be rescheduted. He did notify the Lynde Investment legal counsel of the error as a courtesy. He also suggested there could be some discussion at this meeting as the affected tenants had been notified that tonight was the date for a public hearing and they should be afforded the opportunity to make comments. January 27, 1997 was the date suggested for establishing the public hearing. Legal counsel for Lynde Investment noted he is unavailable to attend on January 27, 1997. Legal counsel for Lynde Investment referred to a letter from the City Attorney dated October 14, 1996 which cited the remaining concerns regarding code violations. He suggested there were only four concerns remaining which were fire alarms, completion of installation of solid core doors, stucco replacement, and the completion of annual inspections of each unit in each building. He reviewed his response letter to the City Attorney which addressed each concern. He felt the only issue not resolved was the annual inspection of each unit in each building. It is the position of his client that the inspections must be done with tenant permission and it was not his client's responsibility to get this permission nor even become involved in getting this permission. Discussion continued regarding the "right of entry" issue. Lynde Investment legal counsel indicated his client's willingness to take this matter to court. The City Attorney stated State Statute does allow for entry and the City's Housing Maintenance Code addresses the inspection process. A "reasonable notice to the tenant" is the obligation of the landlord. He concluded that if inspections of the individual units in each building are not conducted the rental licenses will not be issued. He noted there is no legal concern for extending the hearing. .. Motion by Sturdevant, second by Ruettimann to establish a hearing date of February 24, 1997 for revocation or suspension of a license to operate rental properties within the City of Columbia Heights against Lynde Investment Company regarding rental properties at the following addresses: REG~ COUNCIL MEETING JANUARY 13, 1997 PAGE 14 4050 Northeast Fourth Street 4060 Northeast Fourth Street 4100 Northeast Fourth Street 4120 Northeast Fourth Street 4425 University Avenue Northeast 4433 University Avenue Northeast 4441 University Avenue Northeast 4707 University Avenue Northeast 4715 University Avenue Northeast 5121 University Avenue Northeast 5131 University Avenue Northeast 5141 University Avenue Northeast Roll call: Ail ayes 3) Anoka County JPA Funds for Multi-Units Motion by Jolly, second by Jones to authorize the Mayor and City Manager to enter into the 1996 Joint Powers Agreement with Anoka County to provide cooperation between the City and the County in the implementation of the Multi-Family Recycling Program and to make funds of up to $17,322.00 available as reimbursement for eligible expenses. Roll call: All ayes 4) Donation Received by Police Department The Council acknowledged the receipt of a $15.00 donation received by the Police Department from Mr. James Swartz, 945 42 1/2 Avenue Northeast. o ADMINISTRATIVE REPORTS A. Report of the City Manaqer The City Manager advised he will be out of the state for three days next week. B. Report of the City Attorney The City Attorney had nothing to report at this time. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards/Commissions REGULAR COUNCIL MEETING JANUARY 13, 1997 PAGE 15 Minutes of the following meetings were included in the agenda packet: Park and Recreation Commission December 19, 1996 meeting Library Board December 3, 1996 meeting Traffic Commission January 6, 1997 meeting B. Other Communications There were no other communications. !0. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA A resident expressed his concern with the proposed increase in the City's portion of property taxes and with the ordinance which addresses graffiti. i1. ADJOURNMENT Motion by Peterson, second by Sturdevant to adjourn the meeting at 9:10 p.m. Roll call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary OFFICIAL PROCEEDINGS COLLFMBIA HEIGHTS CITY COUNCIL PUBLIC IMPROVEMENT HEARING JAlqUARY 14, 1997 ROLL CALL Jones, Jolly, Ruettimann, Peterson, Sturdevant - present 2. PUBLIC IMPROVEMENT HEARING: 1997 STREET REFIABIL!TATION PROJECT a. Presentation of Information by Staff Mark Winson, Public Works Director/City Engineer, presented an overview of each phase of the 1997 street rehabilitation project. He cited the authority to order improvements to streets and to assess benefitting properties as found in the City Charter and under State Statutes. An explanation was given regarding how the determination was made in selecting streets which required work and rehabilitation. Reference was made to the Zone I project which was scheduled to be done in 1996. Specifications for this project were sent out later in the year and the bids received were viewed as too high. Zone I will be bid with Zone II if Zone ii projects are approved at this hearing. It is felt that a larger project has advantages as it could attract more contractors and better prices. It was explained that Council policy is if bids come in ten percent higher than the estimates, either another hearing is held or additional money from the Infrastructure Fund is used. Additional discussion addressed setting of the interest rate, engineering and administrative costs being paid from the General Fund and that the follow-up sealcoating on newly constructed streets not being assessed. The Mayor acknowledged two letters received from property owners on 39~h Avenue. b. Questions and Comments on Projects A resident of Lincoln Street inquired as to the access to his property during the project. He was advised there wilt be limited disruption to the flow of traffic on this cul-de-sac street. The Public Works Director explained how an overlay can extend the life of a roadway. Some property owners on Cleveland Street indicated their concern with sand collection at the bottom of an incline. This concern will be addressed. c. Close the Public Hearinq Motion by Ruettimann, second by Jones to close the public hearing on the 1997 Street Rehabilitation Project, PIR# 935, 937, 939, 940, 941, 936, 952, 942, 943, 944, 945 and 946; Project Nos. 9614, 96t6, 9617, 9618, 9619, 9620, 9615, 9621, 9622, 9623, 9624 and 9625 respectively. Roll call: Ail ayes d. Consideration of Resolutions Motion by Ruettimann, second by Peterson to waive the reading of Resolution No. 97-05 there being ample copies available for the public. Roll call: Ail ayes PUBLIC IMPROVEMENT HEARING JANUARY 14, 1997 PAGE 2 RESOLUTION NO. 97-05 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 96-89 of the Columbia Heights City Council adopted the 23rd day of December, 1996, fixed a date for a council hearing on the proposed improvement of Tyler Street from the north right-of-way of 37th Avenue to north right-of-way of 39th Avenue AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the 14th day of January, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Street reconstruction of Tyler Street, 37th Ave. N.E. to 39th Ave. N.E. Work includes new concrete curb and gutter, including driveway aprons, new aggregate or recycled bituminous base, new bituminous surfacing, required concrete or bituminous driveway and concrete sidewalk replacement, resodding and miscellaneous associated construction items. The roadway width will remain at 31' from back of curb to back of curb. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. These improvements shall also be known as P.I.R. #935 9614. Project 5. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 14th day of January, 1997. Offered by: Ruettimann Seconded by: Peterson Roll Call: All ayes CITY OF COLUMBIA HEIGHTS, MINNESOTA Mayor Joseph Sturdevant Jo-Anne Student, Deputy City Clerk Motion by Ruettimann, second by Jones to waive the reading of Resolution No. 97-06 there being ample copies available for the public. Roll call: All ayes PUBLIC IMPROXrEMENT HEARING JANUARY 14, 1997 PAGE 3 RESOLUTION NO. 97-06 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPAPJkTION OF PLANS WHEREAS, Resolution No. 96-89 of the Columbia Heights City Council adopted the 23rd day of December, 1996, fixed a date for a council hearing on the proposed improvement of Polk Street from the north right-of-way of 37th Avenue to north right-of-way of 39th Avenue AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the !4th day cf January, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Street reconstruction of Polk Street 37th Ave N.E. to 39th Ave N.E. ' ' · 2 0 Work includes new concrete curb and gutter, including driveway aprons, new aggregate or recycled bituminous base, new bituminous surfacing, required concrete or bituminous driveway and concrete sidewalk replacement, resodding and miscellaneous associated construction items. The roadway width will remain at 31' from back of curb to back of curb. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. These improvements shall also be known as P.I.R #937 - Project 9616. ' 5. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this !4th day of January, 1997. Offered by: Ruettimann Seconded by: Peterson Roll Call: Ail ayes Jo-Anne Student, Deputy City Clerk Mayor Joseph Sturdevant PLrBLIC IMPROVEMENT HEARING JA/~UARY 14, 1997 PAGE 4 Motion by Peterson, second by Jones to waive the reading of Resolution No. 97-07 there being ample copies available for the public. Roll call: Ail ayes RESOLUTION NO. 97 07 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 96-89 of the Columbia Heights City Council adopted the 23rd day of December, 1996, fixed a date for a council hearing on the proposed improvement of Polk Street from the north right-of-way of 39th Avenue to centerline of 41st Avenue AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the t4th day of January, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: Recycled base and new bituminous surface of Polk Street, 39th Ave. N.E. to 41st Ave. N.E. Work includes new aggregate or recycled base, new bituminous surfacing, required concrete curb and gutter and concrete or bituminous driveway replacement, and miscellaneous associated construction items. The roadway width will remain the same. 2 o Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. These improvements shall also be known as P.I.R. ~938 - Project 9617. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 14th day of January, 1997. Offered by: Peterson Seconded by: Jones Roll Call: Ail ayes Jo-Anne Student, Deputy City Clerk Mayor Joseph Sturdevant PUBLIC IMPROVEMENT HEARING JANUARY 14, 1997 PAGE 5 Motion by Jones, second by Jolly to waive the reading of Resolution No. 97-08 there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-08 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPA/~ATION OF PLA_NS WHEREAS, Resolution No. 96-89 of the Columbia Heights City Council adopted the 23rd day of December, 1996, fixed a date for a council hearing on the proposed improvement of Pierce Street from the north right-of-way of 37th Avenue to cul-de-sac ~ WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the 14th day of January, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Recycled base and new bituminous surface of Pierce Street, 37th Ave. N.E. to Cul-de-sac Work includes new aggregate or recycled base, new bituminous surfacing, required concrete curb and gutter and concrete or bituminous driveway replacement, and miscellaneous associated construction items. The roadway width will remain the same. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. These improvements shall also be know~ as P.I.R. ~939 - Project 9618. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this i4th day of January, 1997. Offered by: Jones Seconded by: Jolly Roll Call: All ayes Mayor Joseph Sturdevant Jo-Amne Student, Deputy City Clerk PUBLIC IMPROVEMENT HEARING JANUARY 14, 1997 PAGE 6 Motion by Jolly, second by Ruettimann to waive the reading of Resolution No. 97-09 there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-09 BEING A RESOLUTION ORDERING IMPROVEMENT ~ PREPAR3~TION OF PLANS WHEREAS, Resolution No. 96-89 of the Columbia Heights City Council adopted the 23rd day of December, 1996, fixed a date for a council hearing on the proposed improvement of Buchanan Street from the north right-of-way of 37th Avenue to centerline of 39th Avenue ~ WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the 14th day of January, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS~ MINNESOTA: 1. That the location and extent of such improvements is as follows: Recycled base and new bituminous surface of Buchanan Street, 37th Ave. N.E. to 39th Ave. N.E. Work includes new aggregate or recycled base, new bituminous surfacing~ required concrete curb and gutter and concrete or bituminous driveway replacement, and miscellaneous associated construction items. The roadway width will remain the same. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. 4. These improvements shall also be known as P.I.R. #940 Project 9619. 5. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 14th day of January, 1997. Offered by: Jolly Seconded by: Ruettimann Roll Call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Deputy City Clerk PUBLIC IMPROVEMENT HEARING jANUARY 14, 1997 PAGE 7 Motion by Sturdevant, second by Peterson to waive the reading of Reso!utoin No. 97-10 there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-10 BEING A RESOLUTION ORDERING IMPROVEMENT A_ND PREPARATION OF PLANS WHEREAS, Resolution No. 96-89 of the Columbia Heights City Council adopted the 23rd day of December, 1996, fixed a date for a council hearing on the proposed improvement of Lincoln Street from the north right-of-way of 37th Avenue to cul-de-sac AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the !4th day of January, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COIINCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: !. That the location and extent of such improvements is as follows: Recycled base and new bituminous surface of Lincoln Street, 37th Ave. N.E. to Cul-de-sac Work includes new aggregate or recycled base, new bituminous surfacing, required concrete curb and gutter and concrete or bituminous driveway replacement, and miscellaneous associated construction items. The roadway width will remain the same. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. These improvements shall also be known as P.I.R. ~94! 9620. Project Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this i4th day of January, 1997. Offered by: Seconded by: Roll Call: Sturdevant Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Deputy City Clerk PUBLIC IMPROVEMENT HEARING JANI3ARY 14, 1997 PAGE 8 Motion by Ruettimann, second by Jones to waive the reading of Resolution No. 97-11 there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-11 BEING A RESOLUTION ORDERING IMPROVEMENT AAID PREPAi~ATION OF PLANS WHEREAS, Resolution No. 96-89 of the Columbia Heights City Council adopted the 23rd day of December, 1996, fixed a date for a council hearing on the proposed improvement of Tyler Street from the north right-of-way of 39th Avenue to centerline of 41st Avenue ~ WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the 14th day of January, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: Milling and bituminous overlay of Tyler Street, 39th Ave. N.E. to 41st Ave. N.E. Work includes removing up to 2" of the bituminous surface and placing a 2" overlay, required concrete curb and gutter and concrete or bituminous driveway replacement, and miscellaneous associated construction items. The roadway width will remain the same. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. These improvements shall also be known as P.I.R. #936 - Project 9615. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 14th day of January, 1997. Offered by: Ruettimann Seconded by: Jones Roll Call: Ail ayes Mayor Joseph Sturdevant Jo-A~lne Student, Deputy City Clerk PUBLIC IMPROXrEMENT HEARING J~dXrJA-RY 14, 1997 PAGE 9 Motion by Ruettimann, second by Jones to waive the reading of Re~clution No. 97-12 there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-12 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPAP~ATION OF PLANS WHEREAS, Resolution No. 96-89 of the Columbia Heights City Council adopted the 23rd day of December, 1996, fixed a date for a council hearing on the proposed improvement of Tyler Street from the centerline of 42nd Avenue to centerline of 44th Avenue A/TD WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the 14th day of January, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLLrMBiA HEIGHTS, MIIq~ESOTA: i. That the location and extent of such improvements is as follows: Milling and bituminous overlay of Tyler Street, 42nd Ave. N.E. to 44th Ave. N.E. Work includes removing up to 2" of the bituminous surface and placing a 2" overlay, required concrete curb and gutter and concrete or bituminous driveway replacement, and miscellaneous associated construction items. The roadway width will remain the same. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. These improvements shall also be known as P.I.R. #952 9615. Proj eot Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this !4th day of January, !997. Offered by: Ruettimann Seconded by: Jones Roll Call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Deputy City Clerk PUBLIC IMPROVEMENT HEARING JANUARY 14, 1997 PAGE 10 Motion by Peterson, second by Ruettimann to waive the reading of Resolution No. 97-13 there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-13 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 96-89 of the Columbia Heights City Council adopted the 23rd day of December, 1996, fixed a date for a council hearing on the proposed improvement of 39th Avenue from the centerline of Reservoir Boulevard to centerline of Tyler Street ~ WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the 14th day of January, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Milling and bituminous overlay of 39th Avenue, Reservoir Blvd. to Tyler St. Work includes removing up to 2" of the bituminous surface and placing a 2" overlay, required concrete curb and gutter and concrete or bituminous driveway replacement, and miscellaneous associated construction items. The roadway width will remain the same. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. These improvements shall also be known as P.I.R. #942 - Project 9621. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 14th day of January, 1997. Offered by: Seconded by: Roll Call: Peterson Sturdevant All ayes Mayor Joseph Sturdevant Jo-A~ne Student, Deputy City Clerk PUBLIC IMPROVEMENT HEARING JAArJARY 14, 1997 PAGE 1! Motion by Jones, second by Jolly tc waive the reading of Resolution No. 97-14 there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-14 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPAP_ATION OF PLANS WHEREAS, Resolution No. 96-89 of the Columbia Heights City Council adopted the 23rd day of December, 1996, fixed a date for a council hearing on the proposed improvement of 39th Avenue from the centerline of Polk Street to center!ine of Arthur Street A_N~ WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the !4th day of January, !997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COL~BIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Milling and bituminous overlay of 39th Avenue, Polk Street to Arthur St. Work includes removing up to 2" of the bituminous surface and placing a 2" overlay, required concrete curb and gutter and concrete or bituminous driveway replacement, and miscellaneous associated construction items. The roadway width will remain the same. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. These improvements shall also be known as P.I.R. #943 - Project 9622. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 14th day of January, 1997. Offered by: Jones Seconded by: Jolly Roll Call: All ayes Mayor Joseph Sturdevant Jo=Anne Student, Deputy City Clerk PUBLIC IMPROVEMENT HEARING JANUARY 14, 1997 PAGE 12 Motion by Jolly, second by Sturdevant to waive the reading of Resolution No. 97-15 there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-15 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 96-89 of the Columbia Heights City Council adopted the 23rd day of December, 1996, fixed a date for a council hearing on the proposed improvement of Cleveland Street from the centerline of 40th Avenue to center!ine of 41st Avenue AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the 14th day of January, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: Milling and bituminous overlay of Cleveland Street, 40th Ave. N.E. to 4!st Ave. N.E. Work includes removing up to 2" of the bituminous surface and placing a 2" overlay, required concrete curb and gutter and concrete or bituminous driveway replacement, and miscellaneous associated construction items. The roadway width will remain the same. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. These improvements shall also be known as P.I.R. ~944 - Project 9623. 5o Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 14th day of January, 1997. Offered by: Jolly Seconded by: Ruettimann Roll Call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Deputy City Clerk PUBLIC IMPROVEMEANf HEA~RING JA/XrjA/~y 14, 1997 PAGE 13 Motion by Sturdevant, second by Ruettimann to waive the reading of Resolution No. 97-16 there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-16 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPAP~ATION OF PLANS WHEREAS, Resolution Nc. 96-89 of the Columbia Heights City Council adopted the 23rd day of Deceraber, 1996, fixed a date for a council hearing on the proposed improvement of Benjamin Place from the centertine of 40th Avenue to cul-de-sac A_krD WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the !4th day of January, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Milling and bituminous overlay of Benjamin Place~ 40th Ave. N.E. tc cul-de-sac Work includes removing up to 2" of the bituminous surface and placing a 2" overlay, required concrete curb and gutter and concrete or bituminous driveway replacement, and miscellaneous associated construction items. The roadway width will remain the same. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. These improvements shall also be known as P.I.R. ~945 - Project 9624. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this !4th day of January, 1997. Offered by: Seconded by: Roll Call: Sturdevant Ruettimann Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, DepuTy City Clerk PUBLIC IMPROVEMENT HEARING JANUARY 14, 1997 PAGE 14 Motion by Ruettimann, second by Jones to waive the reading of Resolution No. 97-17 there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-17 BEING A RESOLUTION ORDERING IMPROVEMENT A/w-D PREPARATION OF PLANS WHEREAS, Resolution No. 96-89 of the Columbia Heights City Council adopted the 23rd day of December, 1996, fixed a date for a council hearing on the proposed improvement of Stinson Boulevard from the south right-of-way of Silver Lane to centerline of Benjamin Street AArD WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon the 14th day of January, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: Milling and bituminous overlay of Stinson Boulevard, Silver Lane to Benjamin Street Work includes removing up to 2" of the bituminous surface and placing a 2" overlay, required concrete curb and gutter and concrete or bituminous driveway replacement, and miscellaneous associated construction items. The roadway width will remain the same. 2 0 Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of December, 1996. The.se improvements shall also be known as P.I.R. #946 - Project 9625. Mark Winson is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 14th day of January, 1997. Offered by: Ruettimann Seconded by: Jones Roll Call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Deputy City Clerk PUBLIC IMPROVEMENT HEARING JANUARY 14, 1997 PAGE 15 Motion by Peterson, second by Ruettimann to authorize staff and complete plans and specifications and tc seek sealed bids for the 1997 Street Rehabilitation Project, PIR ~935, 937, 938, 939, 940, 941, 936, 952, 942, 943, 944, 945 and 946, Project ~96114, 9616, 9617, 9618, 9619, 9620, 9615, 9621, 9622, 9623, 9624 and 9625 respectively. ADJOURNMENT Motion by Jolly, second by Jones to adjourn the Public Improvement Hearing at 9:40 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CiTY COUNCIL LETTER Meeting of: January 27, 1997 AGENDA SECTION: /i CONSENT ORIGINATING DEPT.: CITY MANAGER NO:~ Recreation APPROVAL ITEM: Authorization to obtain prices BY: Randy Quale quotes for printing and mailing Recreation Director the 1997 Spring City Newsletter. ~'' , ~' ~ DATE: January 21, 1997 NO: Staff is seeking authorization to obtain price quotes for printing and mailing the 1997 spring City newsletter. A total of 12,700 City newsletters will be printed. 9,700 of the newsletters will be mailed to all Columbia Heights residents on or about March 3, 1997. The City newsletter will be compiled in-house by Janice McGhee-Fetzer at the Recreation Department using desk-top computer publishing software. Attached are the specifications for the 1997 spring City newsletter. Plans are to print and distribute City newsletters on a quarterly basis in 1997. Tentatively, the City newsletters will be distributed according to the following schedule: Spring - March 3; Summer - June 2; Fall - September 2; and Winter - December 1. A total of $18,000.00 has been budgeted in account 101-45050-3440 for printing and mailing City newsletters in 1997. R~CO~NDED MOTION: Move to authorize staff to obtain price quotes for printing and mailing the 1997 spring City newsletter. COUNCIL ACTION: ADMIN: CCNEWS97 ,PQ Specifications for 1997 Spring City Newsletter Price Quotes Due by February 6, 1997 (January 21, 1997 Draft) Contact Person: Randy Quale Columbia Heights Recreation Department 530 Mill Street NE Columbia Heights, MN 55421 Phone (612) 782-2860 Fax (612) 782-2869 Qualifications: Printing company must have two years of experience in the printing of newsletters or similar projects. 2. Spring newsletter to be published and ma/led on or about March 3, 1997. Printing specifications: * 60 lb. white 11" x 17" paper. * Folded in half (to create an 8 1/2" x 11" booklet) with two staples in the center. * Two ink print colors. * Printing to include typed text, clip art and photographs. * Printing on both sides of paper. * 12,700 newsletters to be printed. Price quotes should be submitted for newsletters of either 8, 12, 16, or 20 pages. This equates to either 2, 3, 4 or 5 sheets of 11" x 17" paper. 9,700 newsletters to be mailed to all Columbia Heights residents. The additional 3,000 newsletters to be delivered to John P. Murzyn Hall, 530 Mill St. NE, Columbia Heights, MN 55421. If there are different costs for the mailing a 8, 12, 16 or 20 page newsletter (due to different weights of the newsletter), these costs should be specified in the price quotes. o Copy for the newsletter will be prepared on Quark X-Press (IBM version) and will be submitted in camera ready form and color separated. Copy to be submitted to printer by February 10. 7. Additional cost for printing outside covers in three colors. 8. Additional cost for half tone photographs. 9. Reduced cost for utilizing 40 lb. white 11" x 17" paper. 10. The price quotes shall include: printing costs; mailing costs; sales tax; delivery costs; and any other associated costs. 11. Written price quotes due by 4:00 p.m. on February 6, 1997. BROCHURE,RQ: BIDPRINT.LTR CITY COUNCIL LETTER Meeting of: January 27, 1997 AGENDA SECTION: NO. CONSENT ITEM: Authorization to ~ur,ch~e NO. vehicles 4-' ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnson ~'~ DATE: January21, 1997 CITY MANAGER APP OV C; j DATE: ~" ~/~"'~'~"~ ~'?~ Hennepin County has awarded the contract for the delivery of police vehicles for 1997. This award is to Superior Ford, Inc. of Plymouth, Minnesota, for the full size sedans and to Erickson Chev Pontiac of Dawson, Minnesota, for the mid-size sedan. The base vehicle price listed in the award for the full size sedan is $t9,915.00, and for the mid-size sedan $16,628.00, minus deducts for various equipment. As in past years, the deducts for the full size sedan include, but are not necessarily limited to, engine block heaters, noise suppression packages, single key locking systems, robber floor mats in lieu of carpet, and the deletion of silicone hoses with special clamps. The deducts for the mid-size sedan include, but are not necessarily limited to, left and right hand spot lights. 1997 Ford Crown Victoria: 4 door, base vehicle with deducts x two vehicles $19,683 $39,366 (1) parts manual $75 (1) service manual $95 Total $39,536 1997 Chev Lumina: 4 door, base vehicle with deducts--one vehicle $16,183 (1) parts manual $75 (1) service manual $100 Total $16,358 GRAND TOTAL $55,894 The Police Department will reduce its department fleet by three vehicles upon receipt of the new vehicles. RECOMMENDED MOTION: Move to authorize the purchase of two 1997 Ford Crown Victoria police vehicles and one Chevrolet Lumina mid-size sedan, along with service and parts manuals for the vehicles, per Hennepin County contracts #387A6-232 and #387B6-232 respectively, at a total cost of $55,894, with funding from fund 431-42100-5150; and that the Mayor and City Manager are authorized to enter into a contract for same. TMJ:mid 97-057 COUNCIl. ACTION: CITY COUNCIL LETTER MEETING OF: JANUARY 27, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPT. CITY MANAGER NO: , 4 FINANCE APPROVAL n~x~~' BY: ' ITEM: A TTENDANCEOFTHEASSISTANT BY: W IL ~,~~/,z~ FINANCE DIRECTOR AT THE ANNUAL GFOA CONFERENCE DATE: JAN. 16, 1997 NO: 4-A-5 The Government Finance Officers Association of the United States and Canada holds an annual conference dealing with the realm of complex and ever changing government financial issues. This conference deals with current changes in governmental accounting and reporting requirements, new concepts and overall financial management. It is one time in the year when finance professionals become updated on issues that could have a major impact on their government. Over the years, attendance at the conference has grown significantly. The current attendance is over 4,000 people. As a result of the large attendance, there are seven to eight concurrent sessions throughout the day. Attendance at virtually all sessions would benefit the City. The 1997 budget includes appropriations to send the Assistant Finance Director to this conference. The alternatives are limited to either attending or not attending the conference. There is no alternative level of training available. Attendance provides staff with an updated level of training and knowledge to enhance job performance. A lack of attendance is a lack of training. Attendance at this conference could be compared to the ongoing training that is required of C.P.A.'s and other professionals. In the case of Municipal Finance Professionals, there is no required ongoing training. The decision to have ongoing training is at the discretion of the City Council. The 1997 budget includes funds for the Assistant Finance Director to attend this conference. The projected cost of the attendance at the conference is within the budget limitations. There is a 21% savings on the registration fee if it is paid prior to January 31, 1997. The long range financial implications of attending the conference are hard to judge. The knowledge gained will definitely be a benefit and will have a positive financial result. It is staff's recommendation that the Assistant Finance Director attend the annual GFOA conference. RECOMMENDED MOTION: Move to authorize the attendance of June Johnston, Assistant Finance Director, at the Annual Government Finance Officer's Association Conference from May 30-June 4, 1997; and that all related expenses be reimbursed from Fund 101-41510. WE:dn 9701161 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS AUTHO1;HT.~,TION REOUEST FOR CONFERENCES, WORKSHOPS, SCHOOL~ AND SEMINARS This completed form must be presented to the City Manager by the Monday preceding the regular Council Meeting roi approval of attendance. NAME OF ACTIVITY: ESTIMATED COST: rvk~ ~ ~f~~.~-~) -~',-~ ACCOUNT ~: BUDGETED FOR: . ~ YES ~ NO SUFFICIENT FUNDS REMAINING: ~ YES NAME OF INDIVIDUALS ATTENDING: Q~ ~z./x~ ~~--~-~~/ DATE OF OUEST: / NO HOW WILL THIS ACTIVITY HELP YOU AND/OR YOUR DEPARTMENT? PLEASE ATTACH ANY BROCHURES OR INFORMATION RELATED TO THIS EVENT. SIGNATURES: DEPARTMENT HEAD. DIVISION HEAD CITY MANAGER IF REQUIRED, APPROVAL BY CITY COUNCIL: DATE DATE DATE DATE Upon approval by the City Manager, or City Council (if applicable), a copy of this form will.be submitted to the Finance Department and appropriate Division Head. This form is not a registration form or a request for pre- NAME: TRAVEL ADVANCE P,,EOUEST NAME AND LOCATION OF EVENT; DATE: FROM TO AMOUNT OF ADVANCE TRANSPORTATION MEALS, LODGING AND INCIDENTALS REGISTRATION FEE OTHER - SPECIFY CITY MANAGER'S APPROVAL: DATE: $ TOTAL ADVANCE ACCOUNT CODE: If any item is to be paid directly by the City, write "direct" in blank and do not include an amount in "Total Advance". IN SIGNING BELOW, I 1) Acknowledge the above requested amount is an advance payment for travel and attendance at the above stated function. 2) Agree to submit within five working days from the date of my return a travel expense report itemizing authorized expenditures and agree to refund to the City of Columbia Heights that portion of the advance not expended. Date Signature of Recipient 071492 Conference sessions will begin Sunday afternoon, June 1, and continue until noon, Wednesday, June 4. Ail of the conference sessions and exhibits will be held at the Greater Fort Lauderdale/Broward County Convention Center in downtown Fort Lauderdale. Two general sessions feature internationally known speakers who will address issues of critical importance to state, provincial, and local governments. Choose from among more than 60 concurrent sessions scheduled during conference to create a customized curriculum that meets your needs and answers your questions. Up to seven distinct ses- sions are run concurrently in nine separate time pedods. The Pre/iminary Conference Program which you will receive in February will describe the practical, hands-on sessions covedng all facets of government finance: · accounting, auditing and financial reporting - The GASB exposure draft on a new financial reporting model, new GASB guidance on accounting for investments, recent changes in Single Audif requirements and the latest information on the GFOA Certificate of Achievement program will be highlighted in sessions on governmental accounting. · budgeting and financial planning - Performance measure- ment and the latest from the National Advisory Council on State and Local Budgeting will be highlighted. · capital financing and debt administration - Innovations in capital financing, and the planning and issuance of debt offer the finance professional many choices in finding the best capital financing method. · cash management and investing - Securing the highest yields in the safest instruments is a challenge, especially with new products in the fietd. ~n add~tion, investment reporting is changing. Find out the latest developments. · computers and technology - Information Superhighway? What are the benefits and pi~atls for the government finance official? How can computers be tapped for the greatest perfor- mance at the lowest cost and how can you acquire technology in a timely fashion? · management and intergovernmental relations - Practical approaches and strategies designed to help you bet- ter perform in your rote as manager, ethics and professional standards, and marketing your programs will be discussed, as well as the latest information on pending federal legislation and regulations affecting state and local government. · pensions and benefits - The intricacies of implementing the pension provision enacted when the Small Business Act of 1996 was signed will be explored. At Monday's luncheon you have the opportunity to sit with oth- ers from jurisdictions similar to your own and compare notes. There will be meetings of the Black Caucus and the Women's Public Finance Network as well. Meet with peers to discuss common interests during a series of roundtable discussions scheduled for Tuesday afternoon. Start your conference week eady. Register for one or more of the six half-day preconferenoe seminars on Friday afternoon May 30, 1997, and Saturday, May 31, t997, and/or the full-day seminar on Saturday, May 31, 1997, at the Greater Fort Lauderdale/Broward County Convention Center. It's the best way to get the most out of your time at GFOA's conference. Registration fees are: for one haJf-day seminar~125 for members¢$150 for nonmerabers; for two half-day seminars---S225 for members/S275 for nonmembers; for three half- day semin~25 for members/S400 for nonmembers; for the full- day seminar--S280 for members/S300 for nonmembers; and for one half-day and the fult-day seminar--S375 members/S425 nonmembers. Friday afternoon (half-day) · Communicating Financial information to Today's Legislative Body · Building Health Care Purchasing Coalitions Saturday (full-day) · Banking Relations Saturday morning (half-day) · Effective Hidng in the Finance Function · Designing and Using Visuals for Presentations Saturday afternoon (half-day) · Conflict Resolution · Managing Difficult Employees Space is limited, so register today! The exhibit hall will be open on Sunday morning through 4 p.m. on Tuesday featuring more than 100 firms offering manage- ment and finance-related products and services to state, provincial, and local governments. GFOA has been able to secure special fares for conference del- egates and guests with American Airlines.and Delta Airlines. To obtain these discount fares, tickets must be purchased through GFOA's travel agent, Ticket To Ride Travel. Call toll free 800/848-8882 between 8:30 a.m. and 5 p.m. CST, for airfare and car rental quotes and reservations. F, oft Lauderdale, approximately 25 miles north of Miami, boasts of its miles of wide sandy beaches along the Atlantic and more than 300 miles of navigable inland waterways, part of the Intracoastal system winding through palatial estates, citrus groves, and exotic Everglades. Known as the "Venice of America," the waterways of Fort Lauderdale are a delightful and scenic route to and from many hotels, restaurants, and shops. With fresh fish and produce available year-round, world-class chefs have made Fort Lauderdale home to their restaurants. Besides the many water activities of yachting, fishing, and diving, Fort Lauderdale is home to the International Swimming Hall of Fame, where Olympic hope- fuls train; the Discovery Center, a hands-on museum where kids of all ages explore science, chemistry, math, and the environment; historic sites such as the Bonnet House (named for the lilies which are native to nearby Everglades), the home of the late painter Frederic Bartlett; Flamingo Gardens, one of the area's first citrus groves; and Butterfly World. Broward County's 36 other parks offer horseback riding, nature trails, and fresh-water lakes for great bass fishing. Fill out the form in this brochure and mail it or fax it to GFOA in Chicago. Phone registrations cannot be accepted. Check the registration dates and save money by registering eady. Guest registration: Guests and children of delegates must be registered to attend the GFOA Welcome Reception. Conference sessions and Monday and Tuesday luncheons are not open to guests and children. There is no registration fee for guests and children. Substitutions.' A one-for-one substitution of a nonmember for an active member is allowed. If your organization has a current GFOA member on the staff, a nonmember may attend in his/her place at the lower member rate. Please provide the membership number or the name of the GFOA active member. New member sign-up: If you join GFOA when you register for the conference, not only will you save money on your regis- tration fee but you also will save money by paying 1996 dues. Contact GFOA's Chicago office at 312/977-9700 to determine the appropriate fee category and fee amounts. · Registration fee discounts: To qualify for fee discounts, payment must be made by the deadline dates listed. Printed on recycled paper Conference and preconferenoe seminar cancellations, registration changes, and refund requests must be made in writing to GFOA. March 31, 1997 - Cancellations postmarked by this date be refunded less a 25 percent service fee. · April I and May 16, 1997 - Cancellations postmarked between these dates wilt be refunded less a 50 percent service fee. May t7, 1997 - No refunds wilt be issued after this date. A~I reservations must be made on the conference registration form. Telephone requests for hotel reservations wil~ not be accepted. Hotet reservations will not be accepted through travet agencies. Only registered attendees are eligible for hotel assignments at the speciat GFOA conference rates. Hotels will not accept direct requests from attendees for GFOA's room b~ock and will honor the special convention rate only when the reservation is processed through GFOA. Hotel cancellations and changes must be submitted in writing to GFOA and must be received by GFOA no later than May 17, 1997, tf your hotel choices are not available, you wilt be assigned to the next available hotel. Check your hotel's cancellation policy or you may forfeit your first night's deposit and the hotel will automatically cancel your reservation for the duration of your intended stay. Requests for suites will not be honored until your registration form is received by GFOA. SUNRISE BLVD C~VE~ ! Port Everglades Did you receive a duplicate? ~e~e=~o~oso~o~ew~or~htbe interested m attending GFOA~ annual confe'~'~ce. GFOA use~ many overiap~r,g m,a~Jit'~j lists which ~m or',ly av~lab!e en ~ labels. Sir~e ~t would be imprac~t to ~imi~te c~u~ates, we ask you t~ ~3, to "spreed ~,e wc~fl" ab<~ ~Jt co~fe,'er, ce. We wili elin~"ate dul~cates as s~x~ a-s p~s~ble' Airport Hilton Y 3p/noon 24bm N/C $10 $20 Y N 6a-12a N/C none 6a-10p 5.'~p-la Y Y Y Y N Y 3 Comfort Suites Y 3p/noon 24hrs N/C N/C $10 Y N none N/C none none no{~ ' N N N N Y Y 3 Doublet ree Guest Suites Y 3p/noon 24hfs N/C N $10 Y N 6a-11a $5 none 6a-10p 4:30p-12a Y Y N N Y N 3 Embassy Suites Y 3p/noon 48hfs N/C N N Y N 11a-llp N/C none 11a-11p 1la-la N Y N N Y Y 3 ~ Lauderdale N 4p/11 a 24hfs N/C N N Y Y 6:30a-11:30p N/C none 6:30a- 3p-2a Y Y Y N N Y 3 Manna Mamott 11:30p Holiday Inn Beach N 3p/11a 24hfs N/C N/C $10 Y $1 7a-10p $6 7a-10p 7a-10p 7a-12a Y N N N N Y 3 Hyatt Regency Pier 66 N 4p/noon 48hfs N/C N/C $20 Y Y 24 hm $6 6:30a-10p ll:30a-10p 11:30a-la Y Y Y Y Y N 4 Mamott Harbor Beach N 4p/11a 5 days N/C N/C N/C Y Y 24 hrs $6 6:30a-lip i 6p-11p 1la-la Y Y Y Y Y Y 4 RadiSSOn Bahia Mar Resort N 3p/noon 48hrs N/C N/C $10 Y Y 6:30a-10:30p $5 6:30a-10p none 111:30p-12a Y N Y N Y Y 3 Sheraton Airport Y 3p/11a 48hrs N/C N/C $10 Y N 6:30a-lip N/C no~e 6a-llp 4p-12a Y Y Y Y Y Y 3 Sheraton Yankee Clipper N 3p/noon 24hrs N/C NVC $15 Y Y 7a-11p $5 7a-11p 7a-11p lOa-2a Y N N N N Y 3 Sheraton Yankee Trader N 3p/noon 24hfs N/C N/C $15 N Y 7a-llp $5 7a-11p 7a-11p 5p-la Y N Y Y N Y 3 All hotels offer and/or require the following: Deposit for first night; one-night room fee charged for no-shows; nonsmoking rooms available; safety deposit box available at front desk; cable/or in-room movies available; outdoor pool; wheelchair accessibility; and concierge. GFOA 91ST ANNUAL CONFERENCE FORT LAUDERDALE, FLORIDA · JUNE 1-4, 1997 If you are faxing this form DO NOT MAIL ORIGINAL. (Faxes are accepted with credit card payments only.) Indicate if you are substituting for an active GFOA member. Name of active member Indicate if registering as a full-time student and attach a copy of your student ID. 'GFOA membership 1D # O~-J~'-J[~jO0000(,~ known) First Name MI Last Name Tide/Position Organization/Company Mailing Address - For all GFOA correspondence City State/Province Zip/Postal Code Country ( ) ( ) Telephone Fax CompuServe or Internet e-mail Address EaHy registration fee (,oostmarked and paid by January 31, 1997) Active member fda) $275 Associate member ¢~3~ $315 Nonmember public sector ~ $350 Not, member private sector ~ $455 Student '...", -:e ~-: $100 i Advance registration fee (postmarked a~d paid by i March 31, 1997) (D2) $310 ¢4) $345 ¢6) $380 ce) $485 $100 Member type (check one): ~ Active Q Additional Active ~ Associate Sustaining ~ Educational Government unit (check one): ~ City/County Q Special District Q State/Province Q Retirement System Enter fee amounts: Preconference seminar: Conference registration: New member fee: Total fees: Full registration registration fee (postmarked and paid by after March 31,1997) $35O (ASM) $410 (NPS) $445 $550 (s-~ $100 Associate Federal For new membership dues call GFOA at 312/977-9700 and we will fax you the fee schedule. All conference-related fees are payable in U.S. funds, Canadian governments may pay membership fees in Canadian funds. Print name(s) of guest(s) and/or child(ren) and the age of the children. Ptease attach additional names if needed. First Name Last Name Age First Name Last Name Age Payment enclosed, Ali registrations prepaid with check should be sent directly to GFOA, Dept. 77-3076, Chicago, IL 60698-3076. Bill me. Ail billed registrations should be mailed to GFOA, 180 N Michigan Ave., Ste. 800, Chicago, Il 60601-7476. Charge to: mi registrations paid by credft card should be faxed to 312/977-4806 or sent by mail to GFOA, 180 N. Michigan Ave., Ste. 800, Chicago, ii 60601-7476. r~ MC Q VISA ~1 Am. Express ;D Discover Q Diners Club Check the seminar(e} of your choice: Full-day seminar i~ Banking Relations Half-day seminar ~ Communicating Financial information to Today's Legislative Body ~ Building Health Care Purchasing Coalitions F~ Effective Hidng in the Finance Function r~ Designing and Using Visuals for Presentation ~ Conflict Reeo]ution [~ Managing Difficult Employees Check rate below: Member Nonmember ~l full-day seminar AM $280 $330 I~ fuIFday & one 1/2-day seminar D~ $375 $425 I~ one 1/2-day seminar AM $125 $150 Q two 1/2-dayseminars D2 $225 $275 !~ three seminars D3 $325 $400 Card No. Exp~ Date (Mo./Yr.) (mar, dato~} Cardhotder's Signature (necessary to process payment) Phnt cardholder's full name GFOA is unable to fax confirmations due to l~e volume of relish aUons. Conference cancellations, registration changes and refund requests must be made in writing to GFOA (fax acceptable). · March ~1~ 1997; Cancellations postmarked by this date will be refunded tess a 25 percent service fee. April ~ - May ~, ~{~§?: Cancetlation~ postmarked between these dates will be refunded less a 50 percent service fee. May 17, t997: No refunds will be issued after this date, Check one of the following: O Please make the following reservation. E~ I will NOT require hotel accommodations. Individuals must be registered for the GFOA annual conference before any hotel reservation can be made. GFOA will not accept hotel reservations from travel agencies. · Room rates do not include 11% state and local taxes. · Call GFOA for rates and availability of hospitality suites Please see amenities list on page 6 for further details on the various hotels. .Because hotels fill up, please indicate your first, second, third, fourth, and fifth hotel choices with the numbers 1, 2, 3, 4, and 5. Also, circle the room type you desire. If your choices are sold _out, you will be assigned to the next available hotel. Shuttle ser- ,cee to and from the Convention Center will be available at all hotels. See map on page 5 for hotel locations. Hotel cancellations and changes once confirmed must be sub- mitted in writing to GFOA. All changes and cancellations must be made by May 17, 1997. All conference hotels require one night's deposit to reserve your room on your arrival date. You may indicate your credit card number on this form, or send a check in U.S. dollars directly to the hotel upon receipt of your confirmation from the hotel. Please read your hotel confirmation carefully for further details. Please see amenities list for cancellation policy. Method of deposit: ~] Visa ~l MasterCard Q Discover r~ Diners Club American Express Card No. (Mo./Yr.) Cardholder's signature Print cardholder's name Hotel requests received AFTER May 16, 1997; will be confirmed on a space-available basis. Choice Hotel Single Double __ .,L Airport Hilton $ 80 $ 80 coM Comfort Suites 82 82 oB, Doubletree Guest Suites 80 80 __~MB Embassy Suites 99 99 __ ~R Fort Lauderdale Marina Marriott 95 95 __.oL Holiday Inn Fort Lauderdale Beach 82 82 __ ,~r Hyatt Regency Pier 66 120 120 __ MHB Marriott Harbor Beach Resort 125 125 __ P~ Radisson Bahia Mar Beach Resort 89 99 __ SFL Sheraton Fort Lauderdale Airport 99 99 __ svc Sheraton Yankee Clipper Beach Resort 89 89 s~ Sheraton Yankee Trader Beach Resort 82 82 * Tdples and quads are available upon request. Additional fees apply. Arrival Day/Date Time Departure Day/Date Time _ Please identify below any special needs (e.g., handicapped accommodations, no-smoking rooms, bed type, etc.) Please complete and return this form for credit card and billed registrations to: Government Finance Officers Association t80 N. Michigan Avenue, Suite 800 Chicago, IL 60601-7476 All registrations paid by check should be sent to: Government Finance Officers Association Dept. 77-3076 Chicago, IL 60678-3076 Telephone: 312-977-9700 Fax: 312-977-4806 December 31, 1996 Ms. June Johnston Assistant Finance Director City of Columbia Heights 590 40th Avenue, NE Columbia Heights, MN 55421 GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60~.~ ~.~" ~' ~112/@77-@700 · Fax: 312/@77-4806 ' ~ Dear Ms. Johnston: Enclosed is an insert from the recent GFOA Newsletter in which the Certification Program is outlined. I encourage you to peruse the information and use the order form to begin the process of becoming a Certified Public Finance Officer. If you have already received this information, please share this copy with a friend or colleague who may also benefit from participating in the Program. As you know, the GFOA is launching its new Program in 1997 with administration of the first examination. The Governmental Accounting, Auditing and Financial Reporting Examination consists of 175 multiple-choice test items that assess the body of'knowledge required of a practicing public finance officer in the areas of accounting, auditing and financial reporting. We at GFOA believe this examination to be of such quality and scope that mastery of its content will constitute an achievement to be recognized. The Governmental Accounting, Auditing and Financial Reporting Examination is the first of five examinations to be introduced over the next five years. Future examinations will test knowledge of: cash management and investments, debt management, operating and capital budgeting, pension and benefits, risk management and procurement. Details of these examinations will be provided as we approach their administrations. An individual who successfully completes the five examinations will be granted the designation Certified Public Finance Officer (CPFO) and will be distinguished by using this designation on official correspondence. April 25, 1997 is the date of the first administration of the Governmental Accounting, Auditing and Financial Reporting Examination. The examination will be administered at six test sites throughout the United States. For the convenience of candidates who may need to travel to a test site, the examination is scheduled from 1:30 p.m. to 5:00 p.m. on Friday afternoon. Candidates will be asked to arrive by 1:00 p.m. to allow time to verify participation and distribute materials. WASt-tlNGTON OFFICtE 1750 K Street, N.W., Suite 650, Washington, DC 20006 202/429-2750 · Fax: 202/428-2755 The examination will also be offered on May 30, 1997 as a presession to the GFOA annual conference in Fort Lauderdale, Florida. The testing session will begin promptly at 1:30 p.m. on Friday afternoon in the Greater Fort Lauderdale/Broward County Convention Center in downtown Fort Lauderdale. Plan to arrive by 1:00 p.m. to allow time to verify participation in the examination. Thank you for your interest in the new Certification Program of the Government Finance Officers Association. ,Sincerely, ~ irector, Education and Marketing Center - Rec'o~nition of State Examinations Provtsi~n for waiver of GFOA examination is limited to recogni- tion for a comparable state certification examination passed prior to implementation of the corresponding GFOA Certification E~xam.ination. Waiver of examination will be issued at the t/me that scores from the next administration of the examination are reported. To be eligible for waiver, the state exam must be passed prior to the dates below: April 25, 1997 January 1, 1998 January 1, 1999 January 1, 2000 January 1, 2001 Governmental Accounting, Auditing, and Financial Reporting Cash Management and Investments Debt Management Operating and Capital Budgeting Pension & Benefits, Risk Management and Procurement The table below indicates which state certification exams may serve as the basis for waiver. Test Administration The first examination to be given wig be the Gqvernmenta! Accounting, Auditing and Financial Reporting Examination. It wig be administered twice in 1997. The exam will be from 1:30 p.m. to 5 April 25,1997, at various test sites throughout the United States To control the testing environment during the first administration, the GFOA has identified the following cities for test sites: San Francisco, CA Dallas, TX Denver, CO Philadelphia, PA Chicago, IL Orlando, FL May 30,1997, in Fort Lauderdate, prior to the annual corderence. State GFOAs are being contacted to assist with administering the examination. GFOA Examination State Certification Program Comparable State Examination Required Standard 1. Governmental Accounting, Auditing Alabanm 1. Accounting, Auditing and Financial Score of 75% or higher and Financial Reporting Colorado Reperting 2. Cash Management and Investn'~m~ Florida 2. Cash Management 3. Debt Management IlLinois 3. Debt Administration 4. Operating and Capital Budgeting Louisiana 4. Goverrunent Budget~.ng 5. Pension & Benefits, Risk Management, Texas 5. Financial Administration and Procurement 1.. Governmental Accounting, Auditing North CaroLina 1. Accounting Score of 75% or higher and Financial Reporting 2. Cash Management and Investments 2. Cash Manag'me~t and Inves~a~-tents 3. Debt Management 3. Budgeting and Financial Planning 4. Operating and Capital Budgeting 4. Budgeting and Financial Planning 5. Pen.sion & Benefits, Risk Management, 5. N/A and Procurement 1.. Governmental Accounting, Auditing South Carolina 1. Governmental Accounting Passing score required by South Carolina and Financial Repor~g or higher 2. Cash Management and Investments 2. N/A 3. Debt Management 3. F'mancial Managment 4. Operating and Capital Budgeting 4. Financial Planning and Budgeting 5. Pension & Benefits, Risk Management, 5. N/A and Prooarernent New Jersey certification examinations are beLng reviewed for comparability to GFOA examinations. Results of the review wLll be forthcoming. Introducing GFOA's Certification Program The Certification Program has two components: 1) five examinations to assess the body of knowledge required of a practicing public finance officer, and 2) a continuing professional education (CPE) requirement. Certification Examinations are designed to test the body of knowl- edge required efa practicing public finance officer. Successful com- pletion of Certification Examinations verifies broad-based knowl- edge in the disciplines of government finance. Each examination will be of such scope and quality that passing any one of the examinations will constitute an achievement that will be recognized. An individual who successfully completes the five examinations will be awarded the designation Certified Public Finance Officer (CPFO). A CPFO will be required to earn 30 CPE credits each year to maintain status. Examinations: Examinations and the years in which they will be introduced follow. Governmental Accounting, Auditing and Financial Reporting (1997) Cash Management and Investments (1998) Debt Management (1999) Operating and Capital Budgeting (2000) Pension & Benefits, Risk Management and Procurement (2001) Each examination will contain 175 multiple-choice test items. Candidates will be allowed 3~ hours in which to complete an exam- ination. A summary of fees for the program follows. Application fee for first examination (including examination preparation materials) Application fee for each subsequent examination (including examination preparation materials) Fee for first waiver of an examination Fee for each subsequent waiver of an examination $295 145 200 50 .~,(oldm~ uoT1euTurex'"d, gm..~oda~I lepueuT~ pue ttu]Hpnv '~m. lUnO~V [eluatutuaAoD .LSI~I DNICIVRI:I · z66[ 'ST ~enu~[ aalJe aagjo VOID ogea.n-lD a~ u. zo~ alqe .ITene act ll'f*t uo.~ .eup.uexa eql :to .~aaTe,v, :~oj suo.qeo.qdde pu~ uo.q .euqurex~ ~ .uguoda~t l~puwaxd pue 2u].:~!pnv '~u~. uno:~¥ Ie~uaunuanoD aql .tot suo.qw.qdd¥ suo.qe=!lddV fo apoD VO:ID aq~ anzasqo pue lda~ae lsrtux alep.rptrev ¥ :s~.z/13 · uo!le .up~exa tpea ao:t uo.qe~.r[dde jo au.l~, aq'4 le VO:ID a~ tn.. d.u.isxaqmaux aA.q~e .~oj alq.~Tla ao jo zaqmam aA.qae u~ aq ~,suu~ lupin' -uzanog e ql!~ Pa,(olduaa ~ oqt* al~pTpwe~ V :dz.~lszaqmalal VOdO -uo.qeup,u. exa tpea zoj UO.T4e=!ldde jo atu.q aql le s~ea,( 0I sno~axd a~ ~ .uT-rap a~ua.uadxa :~UaLIlLUaAO~ JO ~ua,( aant~ 1seaI ~,e peq aAeq 1stem alep.tpu~ ¥ :iaol~H luaudotdm3 · uo.qeup~, exa q'oea aoj uo.q -~=.rlddu jo amp,. a~ le ~,uau;zu. xa,~og e ~l~.U~ luauz/olduxa ~u~. d g~ -~iaas ,(ie~,q~ ptre pa,(oidm~tm eq ~o '~u~muae~og e tI~!*~ uo.~!sod e l~a~oldma [~..d s~ at, etI ls~m alep~tmv ¥ :~v.~ttbldm3 lua~nD · uo.ual.t:~ .sp.p, 2 .mlSgl~ se pa~,da~e ~ aa~ap s,a~.ep!putw aq'4 :~ .uppal~OZ ld.u:~re:t lUpt.-.-.-.~o ~ -uo.qn.lp, str~. pa~,!pax~e ue aa.tgap aleamele:~eq · paua-ea aA~t lsmu a. lep!pueo V :uo~.~onp3 CITY COUNCIL LE17ER Meeting of: 1/27/97 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: , CITY MANAGER NO.: LIBRARY : z~ ITEM: AUTHORIZATION TO sEEK BIDS TO BY: M. Rebecca Loader t : BY: NO.: PURCHASE AND INSTALL MATERIALS DATE:' 1-14-97 : DATE: SECURITY SYSTEM AT LIBRARY ' " , i The library's materials collection represents a large financial investment by the City, and as such, needs protection from intentional theft by users. Because the surrounding libraries had security systems, the Columbia Heights Public Library had been experiencing a theft problem. To help prevent further losses, a radio-frequency security system was installed at the library in August, 1984, for $14,705. Based on book losses from 1982 ($1,821) and 1983 ($5,150), the system would have paid for itself in prevented thefts in a few years. The library's security system is now obsolete. The hardxvare and targets are no longer manufactured, and attempts to find a compatible target from another company have not been successful. New materials can no longer be targeted to respond to the existing security system. In addition, repair/replacement parts are no longer available for the hardware as of February, 1996. The Columbia Heights Public Library Board of Trustees and staff feel strongly that the security system needs to be replaced. Both types of security systems (e.g. radio frequency and electro-magnetic) will be considered initially, and a choice will be made before the bid specifications are written. The 1997 budget contains the following amounts for the project in the designated line items: 2171: Security system markers $ 3,500 3050: Consultant/architect 3,000 5170: Security system (includes hardware, circulation desk modifications, wiring) 32,630 RECOMMENDED MOTION: Move to authorize staff to seek bids for the purchase and installation of a materials security system at the library. COUNCIL ACTION: ! CITY COUNCIL LETTER Meeting of : January 27f 1997 AGENDA SEC?~ON: CONSENT ORIGINATING DEPT.: CITY MANAGER NO:~ CITY MANAGER' S APPROVAL ITEM: SET DATE FOR BOARD OF REVIEW BY: Walter Fehst BY: ~ ~ NO: ~ "' ~' ~ DATE: 1-15-97 Anoka County has requested that we select the date for the required annual Board of Review during the month of April. The date tentatively set is Monday. April 7, 1997, at 7:00 p.m. Staff recommends the Council adopt the following motion. RECOMMENDED MOTION: Move to set the date for the Local Board of Review meeting for Monday, April 7, 1997, at 7:00 p.m. which will be held in the City Council Chambers. bdrev.let COUNCIL ACTION: TO CITY COUNCIL JANUARY 27, 1997 *~j~s~, ~Nsr ~%r~ Accompanied Application 1997 BUSINESS LICENSE AGENDA APPROVED BY CONTRACTORS LICENSED AT FEES BUILDING OFFICIAL *A.R.E. Plumbing Airco Heating *Budget Plumbing*Captain Plumbing*Gavic & Sons Plumbing*Harris Contracting Nietsens Equipment & Design *Doug Olson Plumbing*Quality Air*Sharp Heating and Air*St. Marie Sheet Metal*Tim's Quality Plumbing*United Water and Sewer 6139 - 172nd Lane 4020 Central Ave. N.E. 6420 Flying Cloud Drive 7307 County Road 5 12725 Nightingale St. N.W. 2300 Territorial Road 6318 Lakeland Ave. N. 931 N.E. 44th Avenue 10830 Magnolia St. N.W. 4854 Central Avenue N.E. 7940 Spring Lake Park Road 10650 S. County Road 81 11666 Wayzata Blvd. 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 TAXICAB DRIVERS POLICE DEPARTMENT *Shawn Timothy Sorkilmo *Eric James Hall 115 West 31st Street 8022 Cedar Lake Road 20.00 20.00 TREE SERVICES PUBLIC WORKS DIRECTOR *Allstate Tree Service 7510 Jackson Street N.E. 50.00 license.ag CITY COUNCIL LETTER Meeting of: January 27, 1997 AGENDA SECTION: PUBL1 C HRGS, NO. ~ ITEM: Public Hearing, Federal Block Grant NO. for Purchase of Equipment ~ ,ta~,, I ORIGINATING DEPARTMENT [ CITY MANAGER POLICE APPROVAL, is , DATE: January 22, 1997 ~' ~ ,v D Previously the City Council established a hearing date of January 27, 1997, for a public hearing on the use of $20,349 in federal block grant money, with a $2,261 match by the City, for the Columbia Heights Police Department. This money is earmarked for the purchase of equipment needed by the department. A process was started in November, 1996, where all members of the department were asked to submit ideas for use of these funds. The list was narrowed to the nine items listed on the attached page. On January 16, 1997, a review committee made up of department members, the Mayor, a district judge, a junior high principle, the city attorney, and a representative from Immaculate Conception Church & School met to review this list and offer any ideas for changes. The list was approved as stated. RECOMMENDED MOTION: Move to close the public hearing regarding the purchase of equipment with federal block grant money totaling $20,349, and $2,261 match by the City, and approve the proposed list of equipment to be purchased with these funds. TMJ:mld 97-058 COUNCIL ACTION: COLUMB~ HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Review Committee Thomas M. Johnson, Chief of Police Equipment to Be Purchased With Federal Grant Money January 16, 1997 Listed below are the equipment needs as determined by the staff of the Columbia Heights Police Department. They are listed in priority order. Item Quantity 1. Time lapse VCR 1 2. Stinger flashlights 3. Simunition kits and ammo for training 4. 7x50 Binoculars 5. Tape recording system, interviews 6. Lap top computer 7. Forestock attachments for MP-5 8. MDT conversion for squad laptop 9. Digital cameras TMJ:mld 97-039 25 2 2 8 2 2 Sub-Total Estimated Tax TOTAL Cost $2,000.00 $2,400.00 $1,000.0O $4O0.0O $2,50O.0O $4,0O0.0O $1,30O.0O $6,20O.0O $20,9O0.00 $1,358.50 $22,258.50 COLUMBIA HEIGHTS POLICE DEPARTMENT MINUTES FROM JANUARY 16,1997 EQUIPMENT REVIEW ADVISORY COMMITTEE In attendance at this meeting were: Thomas M. Johnson Chief of Police, Leonard Olson Captain of Police, Joseph Sturdevant Mayor, Stephen Muehlberg District Judge, John Rogers Community Policing Officer, Jim Hoeft City Attorney, Bill Streff Principle of Central Middle School, and Jim Rummel Immaculate Conception Church and School. On January 16, 1997 at 2:00 PM the Equipment Review Advisory Committee met as required in Federal Grant #416005069 a $20,349.00 Block Grant. The committee reviewed the attached list of equipment which will be purchased with the Grant money and approved the list as is. The meeting adjourned at 2:45 pm. ., Respectfully Submitted: Thomas Chief of Police LOCAL LAW ENFORCEHENT BLOCK SRANTS ?ROGRAH LOCAL APPLICATION FORM Vendor Number Or E.I.N...: 416005069 E-Mail Addr,: Locality T~e,..~ ,,,.,,,,, : City/Municipality· Applicant's Starting Fiscal Year.,: January Name Oi Organization,: Columbia Heights County ............... : ANOXA 6, Street Address ....... : 590 40th Ave ~ E T. Additional Address...: B, City: Co!umbim Heights 9,Stat~: MN 10,Zi~Code: 55421- lJ. Grante~ Type: COPS ............................... CEO DATA ..................................... !2, C.E.O, Pre!ix.,: Mr. t5. First Namm ...... : Thoma= !4. Initial ........ : M i5. Last Na~e ...... : J~nnson 16, Title .......... : Chief o~ Po!ice !7. ?BONE .......... : (6!2) 782-2S40 !8. FAX ............ : (6t2) 7B2-2842 19, ~%8S NUSBER,..: ........................... CONTACT DATA ...................................... 20, PREFIX ........ : Hr. 2!, FIRST NAKE .... : Leonard 22, iNIT!AL NAME,.: Z. 25. LAST NA~S ..... : Olson 24, PHO?!E ......... : {0i2) 782-2846 25. FAX ........... : {6!2) 782-2842 26, Paymmnt Contact ............. : ~r. Leonard M. Oison 27. Payment Code ................ : CHECK 2S, Federal Congnizant Agency..,: HUD 29. A~ard Amount A.Federal:$ 20~549.00 B.Match:$ 2,26i.00 50~ Date Sent To State: 06/26/96 5i. Date sent S.P,O,C: / 52. PURPOSE AREAS A.LAW ENFORCEHENT FUNDS a,H!RING ..... :$ 0.00 b,OVERTIME,..:$ 0,00 c.EQUIPEMNT,,:$ 20,349.00 d.CURBENT OFFiCERS~..: 0 e,OFFICERS TO HIRE.,.: 0 ~.SU?POR? ?ERSONNEk..: 0 [ ] {2)ClgiL!AN B,CRtME PREVENTION ...... :$ 0,00 C,ENHANCI~G SEC ......... :$ 0.00 D.DRUG COURTS ........... :$ 0,00 E.ENHANCtNS AD~UDtCATION:S 0,00 F.MULTI-JUR!S.TASX FORCE:S 0,00 INSURANCE ............ :$ 0,00 (i)SCHOOLS [ ] (2)07HER (t)ESTABL!SH [ ] (2)SUPPORT {1)ADULTS [ ] (2)~UVENiLES RURAL AREA AGENDA SE~ON: CONSENT NO. ITEM: Local Law Enforcement Block NO. Grant Program, Resolution 96-87 CITY COUNCIL LETTER Meeting of: December 23, 1996 OPdGINATINGPOLICE DEPARTMENT j BY: Thomas M. Johnson ~"~ i CITY MANAGER APPROVAL: DATE: On July 8, 1996, the City Council approved Resolution No. 96-49, being a resolution to accept a Local Law Enforcement Block Grant in the amount of $20, 349. A cond/tion of the gram was that the City provide a match of $2, 261. This match was covered in the Council letter; however, it was not made part of the actual resolution that was adopted. Subsequently, a second resolution is necessary to appropriate the matching money. At the present time, it appem's that there will be adequate funds remaining in the Police Department budget at the end of 1996 to cover the match. It is staffs recommendation that unexpended funds in the Police 1996 budget be appropriated for the match to the Local Law Enforcement Block Grant. RECOMMENDED MOTION: Move to waive the reading of Resolution 96-87, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 96-87, being a resolution appropriating local match monies for the Local Law Enforcement Block Grant in the amount of $2,261. TMJ:mld 96-517 COUNCIL ACTION: RESOLUTION 96-87 BEING A RESOLUTION APPROPR.L~TING LOCAL MATCH FUNDS FOR TI-{E LOCAL LAW ENFORCEMENT BLOCK PROGRAM WHEREAS, the City of Columbia Heights City Council accepted the Local Law Enforcement Block Grant in the amount of $20,349, and 'WHEREAS, a condition of the grant is that the City provide $2,261 in local match for U'~s grant, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that $2,261 be appropriated from unexpended funds in the Police Depax~uaent 1996 budget to Fund 276 for the Local Law Enforcement Block Grant Program, and furthermore, that a transfer from the General Fund to the Local Law Enforcement Fund in the amount of $2,2~61 is authorized. Passed this 23rd day of December, 1996. Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary · ~ .,~ ~r_.~z~'~: ORIGINAT!NG DEPARTMENT CITY MANAGER · /"- POLICE AP?ROVAL: '"'' ]BY: :'-'/.~.. Local Law Enforcement Block BY: Thomas M. ~"dO. Grant Program, Resoluuon 96-49 DATE: Jmae 24, 1996 DATE: The Columbia Height~ Police Department has made application for a grant from the U.S. Depa~uuent of Justice in cooperation with the State of Minnesota block grant~, l'ne amount of the grant is $20,349.00, with a match by the City of $2,261. The grant may be t~ed for a variety of imms, including h.i.~g, overtime, and eqNpment. At th~ l~me, o~ proposal for the grant money is to purch~e two lap top computers at approximately $6,200 each, and two video camer~ at approximately $5,200 each for the squad cm. The grant becomes available :o us in January, 1997. I:(ECOMMEN'DED MOTION: Move to Wa2ve the Reading of Resolution No. 96-49, There ]Being Ample Copies Av~able to the l:~btic. RECONLMENDED MOTION: Move to Adopt Resolution No. 96-49, ]Being a Resolution to Accept Local Law Enforcement Block Grant in the Amount of $20,349. TMJ:mld 96-286 COLrNCIL ACTION: BEING A RESOLUTION TO ACCEPT CO~ POLICING G 7t- ./WHEREAS, the City of Columbia Heights Police Depmu2en% h~ appEed for a grant from the : 3/' U.S. Depm ~ent of ~ustice in cooperation with the Sm.re of Minnesou block grants for the purpose / of f-anding equipment md/or overtime, md ? W-HER.EAS, The City of Columbia Heights Police Depm u=en: has provided the U.S. Department of Justice a proposal for implementation of funding for reis grant, NOW THEIR.El:ORE BE ri' RESOLVED by the City Council of the City of Columbia Heights lhat: .: The City of Columbia Heights enmr into a cooperative agr~ment with the U.S. Depm u,~ent of Justice for the project entitled "Local LAw Enforcement Block Grant Program, equipment amd/or overtime" for the period ~Ianum-y 1997 to D~ember 1997. The City Council hen:by authorizes t.he City Manager to execut~ such agreements and amendments as a.r~ nec~ssa_ry to implement the project on behalf of the City of Columbia Height. Passed the 8th day of July, 1996 Offered by: Jones Seconded by: Ruettimann RO~ call: All ayes O-A~e Student, .Col.mcil"~creta-rY ayor ~'oseph Sturdevant S tare o f'M~rraesota State and local government dism'budon o f the Local Law Enforcement Block Grmnt Program tim:al I99{5 fends Total State award $3,338,259 Direct local awar $2,713,783 Balance for State $624,4'75 awazd ANO KA ANOKA ANO KA BL~ E~ CASS CLAY D D~OTA D~OTA ~N~P~ OLMS~D POLK ~MSEY k~ E Y ~MSEY ~DWOOD ST. LO~S Recipie=t government -amc City award Count/ A_"qOK..K $10,10t BLALN'E $15,335 COLU'NfB[A. I-~tGHTS $20,349 COON R.API]DS $I9,980 FPdD LEY $ t 8,50(> N/A_N'i<LA.TO $ t 2,3 8g Cass S24,109 Iv~OOR/-IE A/D S t 2,386 B UT,..N'S VILL E $ t 5,852 EAGAxN' $14,967 SOLrifH SALN'T PAUL $12,091 ~TST SAINT PA. UL S l 0,912 Hewepin S 11,575 BLOONENGTON S38,265 BROOKL~qN CENTER. $24,404 BROOKLYN PA_Ri< 560,973 CRYSTAL S 12,681 EDEN PR,~ $10,322 b52~5-EAP O LiS S 1,456,424 NEW HOPE $t0,517 PLYMOLrI-H $15,188 P,.ICHYtELD $33,841 ROB B IWSD.ALE $ t 1,502 S .g_r~T LOUIS PARK $16,663 ~TLLN/A.R. $12,460 ROCI-{ESTEP. $30,966 EAST GP,_~N'D FOR_KS $10,39(5 M_A.PLEWOOD $14, t56 ROSEViLLE $t0,10t SALN'T PAUL $593,732 Redwood $10,985 St. Louis $11,502 ST. LOUIS STEARNS WASHINGTON WASHINGTON' DULUTH SA.LNT CLOUD COTTAGE GROVE OAKDALE $78,373 $29,049 $11,870 $10,764 CITY COUNCIL LETTER Meeting of: January 27, 1997 AGENDA SECTION: Public Hearing ORIGENATING DEPT.: CITY MANAGER NO: ],a Community Development APPROVAL d~ BY: :;"i~~; ITEM: 1997 Community Development Block BY: T ina Good roa /~,~"'~' ~" '" "*'//- Grant Application NO: ~ ° ~ DATE: January 22, 199'/ Annually the City is allocated Federal Community Development Block Grant (CDBG) entitlement funds through the Anoka County CDBG Entitlement Program. The 1997 allocation amount for Columbia Heights is anticipated to be $227,036. For additional information regarding the following please refer to information provided at the January 6th work session meeting. A proposed program has been prepared for the use of funds based upon City Council discussion and review by the Human Services Commission. Prior to the City Council approval of a program for the use of the FY 1997 CDBG funds a public hearing must be held and any other public input must be heard and considered. The City's CDBG program includes funding for public service agencies and City programs of acquisition and rehabilitation. Over the past three years the same four public service agencies were funded, at the same amounts in 1995 and 1996 with one addition made last year. This year we have another new agency that is applying, ARC of Anoka County. Only $34,000 is available for use by public service agencies. The Human Services Commission has reviewed each of these applications and has provided the following recommendations for funding amounts: Agency 1997 Request Recommended Grant Amount Senior Outreach Program $14,009 $14,000 Alexandra House 3,500 3,000 Hot Meals for Shut-Ins 3,000 3,500 SACA 5,000 5,000 CEAP 1,500 1,500 ARC of Anoka Co. 2,000 1,000 TOTAL 29,009 28,000 The remaining amount available for City projects is $199,036. Staff`is proposing two programs for the use of these funds. First, $70,000 is proposed for the Housing Rehabilitation Program on a City wide basis. This will be administered the same as the last three years. Appendix A gives an more detailed explanation of the program. We also anticipate an allocation of County-wide housing rehabilitation funds in the amount of $30,000. The remaining $129,036 is proposed to be used for a Commercial Revitalization Program. This program will operate the same as the Neighborhood Revitalization program we have administered the last three years to acquire and eliminate deteriorated residential structures. The Commercial Revitalization Program will be set up flexibly and used on a scattered site basis and will be available City wide to acquire and eliminate substandard and deteriorated commercial sites. The goal for this program is to acquire 2-3 deteriorated commercial or non-conforming single family properties in commercial/industrial zoned districts. The benefits of a program like this will be eliminating blight and making property available for private development and eventually increasing the tax base. As a final point, the acquisition and elimination of blighted commercial properties does fulfill the national objective of a CDBG Economic Development Program. Since the total CDBG grant amount has decreased again this year staffis proposing the Commercial Revitalization program to replace the Neighborhood Revitalization which was used for residential acquisitions. However, staff does plan to apply for 1997 HOME funds, which is another Federal grant program restricted to housing activities. If the City receives funding it can be used for further residential acquisitions. Recommended Motion: Move to close the public hearing regarding the 1997 CDBG Program grant application. Recommended Motion: Move to approve the following as the 1997 Community Development Block Grant (CDBG) Program application for the City of Columbia Heights: PROPOSED PROGRAMS TO BE FUNDED WITH CITY FY t997 CDBG GRANT FUNDS. A. Commercial Revitalization- on a scattered site basis in commercial zoned districts. $129,036 B. Housing Rehabilitation (City-Wide) 70,000 C. Public Service Agencies 28,000 1. Senior Outreach Program (ACCAP)-14,000 2. Alexandra House 3. Hot Meals for Shut-Ins 4. SACA 5. CEAP 6. ARC of Anoka County 3,000 - 3,500 - 5,000 -1,500 -1,000 D. TOTAL 227,036 Attachments Appendix A Appendix A HOUSING REHABILITATION PROGRAMS COLUMBIA HEIGHTS HRA HOME IMPROVEMENT GRANT/DEFERRED LOAN PROGRAM: The Deferred Loan Program is funded under the Anoka County Community Development Block Grant Program and provides 50% grant/deferred loans to be eligible homeowners. Recipients only have to repay the 50% grant if they move, sell or otherwise convey their interest in the property.during the 10 year term. Repayment of the grant portion is' based on the number of years the homeowner has occupied the property after receipt of the grant. The 50% deferred loan portion is paid back upon sale or transfer of the property. Below is a brief overview of program. Loan Amount: $ 500 - $15,000 Loan Term: 10 years on grant portion. Loan portion is paid back upon sale or transfer. Interest Rates: zero Qualifications: 1) Must own and live in the property to be improved (1-2 unit properties are eligible). 2) Must have an adjusted gross annual income of within the following limits: Preference Non-Preference Limit Limit 1 Person Household $ 10,296 $ 17,850 2 .... 13,464 20,400 3 .... 16,632 '22,950 4 .... 19,980 25,500 5 .... 23,828 27,550 6 .... 33,372 33,650 For program purposes, adjusted gross income means the income of all residents of the household minus $750 for both the first and second residents age 18 and older and $500 for each additional resident. Improvem'ents :~ 3) Cannot have more then $25,000 in personal .. assets (excludes principal residence). 'Any permanent, general improvement which increas- es .the safety, health or habitability of the dwelling unit. Primary concerns in-clude those items which will correct code violations, fire safety, or energy efficiency. cont. 1 of 2 HOME IMPROVEMENT GR~NT/DEFERRED LO~N PROGRAM= Loan Processing: Funding for this program is very limited; applications are taken on a first-come, first-serve basis. All applicants must submit verification of income and assets, and proof of property ownership. After an applicant's eligibility has been determined, HRA Staff will inspect the' property to assess the extent of work neces- sary. Homeowners are then required to obtain a minimum of two estimates. Total p.rocessing time can take between 4 to 6 weeks. For more information or an application call 782-2858. hrprog 2 of 2 o HUMAN SERVICES COMMISSION MINUTES OF THE JANUARY 8, 1997 MEETING CALL TO ORDER/ROLL CALL The meeting was called to order at 7:00. p.m. Members present were LaMere, Sturdevant, Anderson, Karol and Clerkin. Also in attendance was Ken Anderson, Community Development Director. INTRODUCTION OF NEW MEMBERS Barb Karol and Sean Clerkin were introduced as the newly- appointed members of the Human Services Commission. PUBLIC SERVICE AGENCY GRANT APPLICATIONS Ken Anderson reviewed the CDBG program and stated there is approximately $34,000 available for use in public service agency grants. The requests totalled $29,009. After much discussion the Commission recommended to the City Council the following allocation of funds (the requested dollars are in parenthesis): Senior Outreach Program Alexandra House Hot Meals for Shut Ins. SACA CEAP ARC of Anoka County Total (14,009) 14,000 3,500) 3,000 3,000) $,500 5,ooo) 5,ooo 1,500) 1,500 2,000) !~000 (29,009) 28,000 The Commission requested information on what ARC of Anoka County specifically does for Columbia Heights. Ken Anderson will provide the Commission members with this information prior to the public hearing on January 27th. OTHER BUSINESS a. Humanitarian of the Year Acceptance of nominees for Humanitarian of the Year to be posted in the paper. Sturdevant will discuss this with Linda Magee tomorrow. 1997 MEETING SCHEDULE The Commission decided to meet.every other month, except there will be no meetings in June, July and August. The meetings will be held January, March, May, September and November. ADJOUP_NMENT The meeting was adj. ourned at 8:45 p..m.. Respectfully Submitted, Toni LaMere Recording Secretary LLM/js TO CITY COUNCIL JANUARY 27, 1997 *$ignezJ Waiver Form Accompanied Application 1997 BUSINESS LICENSE AGENDA APPROVED BY CONTRACTORS LICENSED AT FEES BUILDING OFFICIAL *A.R.E. Plumbing Airco Heating *Budget Plumbing*Captain Plumbing*Gavic & Sons Plumbing*Harris Contracting Nielsens Equipment & Design *Doug Olson Plumbing*Quality Air*Sharp Heating and Air*St. Marie Sheet Metal*Tim's Quality Plumbing*United Water and Sewer 6139 - 172nd Lane 4020 Central Ave. N.E. 6420 Flying Cloud Drive 7307 County Road 5 12725 Nightingale St. N.W. 2300 Territorial Road 6318 Lakeland Ave. N. 931 N.E. 44th Avenue 10830 Magnolia St. N.W. 4854 Central Avenue N.E. 7940 Spring Lake Park Road 10650 S. County Road 8t 11666 Wayzata Blvd. ¢~0.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 POLICE DEPARTMENT TAXICAB DRIVERS *Shawn Timothy Sorkilmo *Eric James Hall 115 West 31st Street 8022 Cedar Lake Road 20.00 20.00 PUBLIC WORKS DIRECTOR TREE SERVICES *Allstate Tree Service '7510 Jackson Street N.E. 50.00 license.ag CITY COUNCIL LET'FER Meeting of January 27, 1997 AGENDA SECTION: ITEMS FOR ORIGINATING DEPARTMENT: CITY MANAGER CONSIDERATION Fire APPROVAL NO: '[~/y ~/$r ITEM: Closing Hearing/Adopt Resolution BY: Lowell DeMars BY: Rental License Revocation ~t~_'~:~- '~----- DATE: Jan 22, 1997 DATE: . Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Francis Job regarding rental property at 4017 NE 6th Street for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 97-__ ample copies available to the public. , there being RECOMMENDED MOTION: Move to adopt Resolution No. 97- , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Francis Job Regarding Rental Property at 4017 NE 6th S~eet. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Francis Job Regarding Rental Property at 4017 NE 6th Street in That the Provisions of the Housing Maintenance Code Have Been Complied With. 97-4A COUNCIL ACTION: RESOLUTION 97- RESOLUTION OF ~ CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY FRANCIS JOB, (I-IEREINAk-TER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4017 6TH STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRI'IWEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON DECEMBER 30, 1996 OF A PUBLIC HEARING TO BE HELD ON JANUARY 13, 1997. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on JULY 17, 1996, Gary Gorman, Enforcement Officer, for the City of Columbia Heights, inspected the real property and incidental buildings located thereon at 4017 6TH STREET, within the City of Columbia Heights, Minnesota, and owned , according to the application for rental license on file for the above-described real property by FRANCIS JOB. 2. That on September 16, 1996, and November 20, 1996, the owner Mr. Francis Job cancelled the re-inspections scheduled for these dates, and on January 7, 1997, inspector Gary Gorman conducted a final pm-revocation hearing inspection of the property in which code violations dated july 17, 1996 remained uncorrected. 3. Based upon said inspection of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: A. FAILURE TO CORRECT THE FOLLOWING HOUSING CODE VIOLATIONS 1. Wood trim around bathroom window rotted/deteriorated 2. Tile on bathroom walls deteriorated, falling off 3. Bathroom walls deteriorated from moisture buildup 4. Roof leaking over kitchen area. (on-going 3 years) 5. Kitchen ceiling damaged from on-going roof leak 6. Kitchen light fixture affected from roof leak 7. Basement stairway unprotected against fire travel 8. Several damaged window screens on structure 9. Aluminum soffit south side loose. Full of bird nests 10. Damaged window glass on side entry door 11. Aluminum facia missing on south gable peak B. FAILURE TO SUBMIT $120.00 IN RE-INSPECTION FEES 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNC]L 1. That the building located at 4017 6th STREET is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1851.96 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the fkst day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: ATTEST: AYES: NAYS: CITY OF COLUMBIA Id]EIGHTS, MINNESOTA JO-ANNE STUDENT CiTY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR CHRONOLOGICAL LOG OWNER: FRANCIS JOB ADDRESS: 4017 6TH STREET 5-31-96 6-1-96 6-27-96 7-16-96 7-17-96 7-29-96 8-16-96 9-3-96 9-16-96 10-18-96 11-20°96 12-2-96 12-2-96 12-5-96 12-16-96 12-30096 12-30096 12-31-96 1-6-97 OWNER MAH.KD NOTICE OF REQUEST FOR ANNUAL INSPECTION OWNER MAILg~D RE-LICENSING APPLICATION DUE 7-1-96 OWNER MAILED 2ND NOTICE OF REQUEST FOR ANNUAL INSPECTION OWNER MAILED 2ND RE-LICENSING APPLICATION REQUEST ANNUAL RE-LICENSING INSPECTION PERFORMED OWNER MAILED NOTICE OF DEFICIENCIES ON PROPERTY. RE- INSPECTION SCHEDULED FOR 9-16-96. OWNER MAILED FINAL RELICENSING APPLICATION VIA CERTIFIED RE-LICENSING APPLICATION RECEIVED WITH LATE FEES OWNER CANCELLED RE-INSPECTION DUE TO RECENT HEART ARq'ACK. WOULD CAI.I. TO RESCHEDULE. OWNER FAILED TO RESCHEDULE INSPECTION. SECOND NOTICE OF VIOLATION MAILED. RE-INSPECTION DATE SET FOR NOVEMBER 20, 1996. OWNER CALLED TO CANCEL SCHEDULED INSPECTION FOR TODAY. OWNER MAn.RD 3RD NOTICE OF COMPLIANCE ORDER WITH INITIAL NOTICE OF REVOCATION HEARING DATE AND DATE OF FINAL PRE- REVOCATION HEARING INSPECTION VIA CERTIFIED MAIL. $40.00 RE-INSPECTION FEE ASSESSED. TENANT MAILED COPY OF ABOVE NOTICE TO OWNER OWNER SIGNS FOR RECEIPT OF CERTIFIED LETI'ER MAn.KD 12-2-96 REQUESTED REVOCATION HEARING DATE AT COUNCIL MEETING OWNER MAILKD OFFICIAL NOTICE OF REVOCATION HEARING AND STATEMENT OF CAUSE VIA CERTIFIED MAIL TENANT MAn.KD COPY OF ABOVE NOTICE TO OWNER. OWNER SIGNED FOR RECEIPT OF CERTIFIED LETI'F_,R MAILED 12-30-96 TENANT CALLED ASKING FOR HEARING TO BE CANCELLED AS HE WAS WORKING ON CORRECTING PROBLEMS. TOLD HIM WE WOULD MAKE THE SCHEDULED FINAL INSPECTION ON 1-7-97 AND WOULD ASSESS THE SITUATION AT THAT TIME. 1-?-97 INSPECTOR CRDRMAN PERFORMED FINAL INSPECTION OF PROPERTY. OF 16 INITIAL ISSUES, 4 ITEMS HAD BEEN CORRECTED, A!.I. MINOR ISSUES, MOTORCYCLE FRAME REMOVED FROM YARD, RECEPTACLE COVER REPLACED, GARAGE SERVICE DOOR WINDOW REPLACED, ABANDONED HOT WATER HEATER REMOVED FROM BASEMENT. 1-8-96 BECAUSE OF THE MINIMAL REPAIRS THAT WERE MADE TO TIlE PROPERTY IT IS DECIDED TO GO AHEAD WITH THE REVOCATION HEARING CITY COUNCIL LETTER Meeting of: 1/27/97 AGENDA SECTION: 1 TEHS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO' ~ PUBLIC WORKS ~ ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: M. Winson BY: NO. WATERMAIN REPLACEMENT DATE: 1/22/97 DATE: As part of the Street Rehabilitation Program, staff has identified two sections of watermain that are recommended for replacement. One section is replacement of approximately 320 feet of existing 4" watermain from McLeod and Royce to 42nd Avenue with 6" watermain. Increasing the capacity of this section of line will improve circulation of the loop that serves this area of the City. The original line was installed in 1946, The estimated cost for the replacement is $10,000 which is included in the 1997 budget under line item 651-49449-5 t 30. The other section of line is an existing 10" main in Tyler Street from 42nd Avenue to 44th Avenue. This section of line was installed in 1925, is 1,530 feet long and approximately 14 feet deep. There have been four breaks in this watermain in the last 10 years. Although this is not an extremely high number of breaks, the depth of the line and the proximity of other utilities makes repairs very difficult. Additionally, at least one of the breaks indicates that there may be flaws in the watermain itself. There is a pressure reducing valve located just south of 44th Avenue that is no longer needed and should be removed. The total estimated cost for removal of the pressure reducing valve and replacement of the main is $122,000. This includes the cost of replacing most of the pavement and providing temporary water service. This section of street is proposed for a mill and overlay with a proposed assessment of $27,860. The estimated cost to the City would be $94,140 of which $25,000 was budgeted in the 1997 budget in the Water Construction Fund. The additional funding of $69,140 from the Water Construction Fund would need to be an amendment to the budget. The budgeted amount of $25,000 was based on the assumption that Tyler Street would be reconstructed. Further analysis indicated that the pavement condition justified only a mill and overlay and that it would be inappropriate to assess for anything more. Staff is requesting authorization to seek bids for these watermain improvements as part of the bid package for street improvements. The watermain replacement would be bid as an alternate which would give the Council the ability to remove this from the contract award. RECOMMENDED MOTION: Move to authorize staff to seek bids for watermain improvements from McLeod and Royce to 42nd Avenue and on Tyler Street from 42nd Avenue to 44th Avenue as part of the Street Improvement Program. MAW:jb 97-036 COUNCIL ACTION: McLEOD Z ROYCE I I NE T O' NE CITY COUNCIL LETTER MEETING OF: }ANUARY 27 1997 AGENDA SECTION: 1TEtqS FOR CONS I DERATI ON ORIGINATING DEPT.: CITY MANAGER NO.: ~'~ FINANCE APPROVAL ITEM:TAXExPENsEINCREMENT ADMINISTRATION BY: WI LLIA~~ BY:~,,~~/~ DATE: 1/16/97 No.: Attached is an invoice from Anoka County for $10,933.77. This is the County's administration charge for administering the tax increment financing laws of Minnesota as it relates to the tax increment districts in Columbia Heights. By State statute, the County is allowed to charge the cities these expenses. This is the sixth year the County has charged this type of expense back to the cities. The law that gives the County the authority to pass these expenses on to the cities does not make it optional on the dries part. In essence, the City of Columbia Heights is required to pay these expenses. The following is a summary of the charges for the past six years: 1991 $ 8.87 $352.74 $ 9,835.40 1992 8.92 339.25 9,813.45 1993 10.28 403.98 11,384.98 1994 10.97 429.44 11,691.10 1995 9.06 352.75 11,097.00 1996 8.51 335.00 10,933.77 RECOMMENDED MOTION: Move to authorize payment of $10,933.77 for administering the 1996 tax increment financing laws of Minnesota, with expenses being charged to the T1 Debt Service Fund as an administrative expense. WE:dn 9701162 AttaclTment COUNCIL ACTION: COUNTY OF ANOKA DIVISION OF PROPERTY RECORDS AND TAXATION Edward M. Treska, Division Manager GOVERNMENT CENTER. 2100 3RD AVENUE · ANOKA, MN 55303 Mr. Bill Elrite Finance Director City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 Dear Mr. Elrite: January 14, 1997 ,- Pursuant to M.S. 469.176. Subd 4h, I am herewith certifying your city's total expenses incurred by Anoka County in administering the Tax Increment Financing Laws of Minnesota. The expenses for Columbia Heights are $10,933.77. Please refer to the attached invoice for the breakdown of your charges. These expenses represent~ the recordkeeping and administrative functions preformed by county staff as prescribed by M.S. 469.174 - M.S. 469.179. Please remit this amount by February 7, 1997. If you have any questions please contact me at 323-5438. Manager, Property Tax Support Services Affirmative Action / Equal Opportunity Employer INVOICE CITY OF COLUMBIA HEIGHTS CALENDAR YEAR 1996 TAX INCREMENT ADMINISTRATIVE COSTS NEW DISTRICTS: District N7 Base Cost Additional Time ECONOMIC $600 $100 DECERTIFIED DISTRICTS: District None Total $700.00 Total $0 $0 $700.00 $0.00 DISTRICT MAINTENANCE: Maintenance costs are $8.51 No. of Total TIF ID. Parcels A3 534 C7 5 C8 261 H2 66 K2 5 M8 52 N7 4 per parcel and $335.00 per district. Parcel Cos~ District Costs Total $4544.34 $335.00 $4879.34 $42.55 $335.00 $377.55 $2221.11 $335.00 $2556.11 $561.66 $335.00 $896.66 $42.55 $335,00 $377.55 $442.52 $335.00 $777.52 $34.04 $335.00 $369.04 $10233.77 [Total Invoice 10933.771 Please make check payable to Anoka County Please remit by February 7, 1997 CITY COUNCIL LETTER Meeting of : 27 January, 1997 AGENDA SECTION: ~-~F~~~E~RAT ~ ~0~ ORIGINATING DEPT.: CITY MANAGER NO: ~ Recreation APPROVAL ITEM: Authorization to purchase t-shirts BY: John Herbert BY: and baseball caps. NO: ~.~ .~ DATE: 22 January, 1997 Staff seeks authorization to purchase 1,404 t-shirts and 496 baseball caps from Suburban SPORTSWEAR, at a total cost of $6,875.00 based upon their low, responsible bid, with the total sum appropriated from line item 881-45001- 2170. Bid specifications were sent to ten vendors. Conforming bids received by the recreation department are listed below. 1. Suburban SPORTSWEAR ................................ $6,875.00 2. MECA Sportswear .................................... $8,286.54 3. Power Tex .......................................... $8,585.00 RECOMMENDED MOTION: Move to authorize staff to purchase t-shirts and baseball caps from Suburban SPORTSWEAR. COUNCIL ACTION: 1996 Recreation Department T-Shirt/Hat Bid S~ecifications T-SHIRTS Ail shirts must be 50/50 cotton/polyester blend. Ail shirts are solid with white screen on the front and white numbers on the back, 1-53, unless specifically noted. All sizes are adult. 1. House Baseball: "Heights Baseball- - 366 Shirts. Small - 24 ROYAL: Small - 10 Medium - 36 Medium - 16 Large - 12 Large - 6 X-Large - 6 X-Large - 2 XX-Large - 2 TOTAL~ - 78 TOTAL - 36 ~OLD: Small - 24 FOREST: Medium - 32 Large - 6 X-Large - 6 XX-Large - 2 TOTAL - 72 Small - 12 Medium - 12 TOTAL - 24 GRAY: Small - 10 GRAY/ Medium - 16 ROYAL Large - 6 X-Large - 2 XX-Large - 2 TOTAL - 36 Small - 12 Medium - 12 Large - 8 X-Large - 4 TOTAL - 36 C=OLD/ Small - 18 WHITE/ BLACK Medium - 18 ROYAL Large - 6 X-Large - 6 TOTAL - 48 Small - 10 Medium - 16 Large - 6 X-Large - 2 XX-Large - 2 TOTAL - 36 2. Cub: "Heights" 2 button - 108 Shirts. ROYAL: GOLD: WHITE/ ROYAL Medium - 8 KELLY: Medium - 8 Large - 6 Large - 6 X-Large - 4 X-Large - 4 TOTAL - 18 TOTAL - 18 Medium - 8 GRAY: Medium - 8 Large - 6 Large - 6 X-Large - 4 X-Large - 4 TOTAL - 18 TOTAL - 18 Medium - 8 GRAY/ Medium - 8 Large - 6 ROYAL Large - 6 X-Large - 3 X-Large - 4 TOTAL - 18 TOTAL - 18 GOLD: GPuAY: 3. House Basketball: "Heights Basketball" - 96 Shirts. Medium - 16 NAVY: Medium - 16 Large - 6 Large - 6 X-Large - 2 X-Large - 2 TOTAL - 24 TOTAL - 24 Medium - 16 WHITE/ Medium - 16 Large - 6 ROYAL Large - 6 X-Large - 2 X-Large - 2 TOTAL - 24 TOTAL - 24 WHITE/ NAVY Basketball: "Heights Hoops" - 108 Shirts, NO ~ERS. Large - 48 X-Large - 60 TOTAL - 108 GOLD/ NAVY GRAY/ NAVY Playgrounds: "Camp Heights" - 108 Shirts. NO NI/MBERS. Small - 48 Medium - 42 Large - 12 X-Large - 6 TOTAL - 108 Coach: "Columbia Heights Coach" - 96 Shirts, NO NLrMBERS. X-Large - 60 XX-Large - 36 TOTAL - 96 7A. Soccer: "Heights Soccer" - 108 Shirts GOLD: Small - 6 NAVY: Small - 6 Medium - 24 Medium - 24 Large - 18 Large - 18 X-Large - 6 X-Large - 6 TOTAL - 54 TOTAL - 54 7B. Soccer: "Heights Soccer" - 114 Shirts, N0 NUMBERS. WHITE/ Small - 48 ROYAL: Medium - 18 NAVY Medium - 24 TOTAL - 18 Large - 18 X-Large - 6 ~_ ~ TOTAL - 96 8. Basketball: "Heights Basketball" - 72 Shirts, N0 NX3MBERS. WHITE/ Small - 42 NAVY Medium - 24 X-Large - 6 TOTAL - 72 9. Wrestling: NAVY/ Medium GOLD Large X-Large TOTAL "Heights Wrestling" - 72 Shirts, NO 5K3MBERS. - 36 - 30 - 6 - 72 10. WHITE/ NAVY GRAY/ NAVY & GOLD COMMENTS Tennis: "Heights Tennis" - 84 Shirts, NO NLrM~ERS. Small - 12 Medium - 30 Large - 30 X-Large - 12 TOTAL - 84 11. Teen Program: Medium - 18 Large - 36 X-Large - 12 XX-Large - 6 TOTAL - 72 "TNT" - 72 Shirts, NO 5U3MBERS. TOTAL SHIRT PRICE: NAVY: 96 GOLD: 24 GRAY: 84 ~ED Z~__ 60 TOTAL : 420 2. NAVY: TOTAL: HATS Solid mesh poly with white "CH" ROYAL: 24 KELLY: 72 PURPLE: 12 BLACK: 48 Twill pro style, navy with gold brim and gold "CH" 72 72 TOTAL HAT PRICE: TOTAL OFFER PRICE: COM/~ENTS: CITY COUNCIL LETTER Meeting of : 27 January, 1997 AGENDA SECTION: ~ ~fL_~ ORIGINATING DEPT.: CITY MANAGER NO: ~ I-TEMS FOR CONSIDERATION Recreation APPROVAL ITEM: Authorization to purchase sports BY: John Herbert BY: equipment. ~ 4 DATE: 22 January, 1997 NO: m~m Staff seeks authorization to purchase sports equipment from Sports Supply Group at a total cost of $4,061.82 based upon their low, responsible bid, with the total sum appropriated from line item 881-45001-2170. Bid specifications were sent to seven vendors. Conforming bids received by the recreation department are listed below. 1. Sports Supply Group ................................ $4,061.82 2. Greg Larson Sports ................................. $4,829.91 3. Connect Sports ..................................... $8,077.47 R~COI~4~NDED MOTION: Move to authorize staff to purchase sports equipment Sports Supply Group. COUNCIL ACTION: Quant i ty 36 pair 12 sets 24 24 48 48 72 4 12 3O 4 24 2 288 72 24 1997 RECREATION DEPARTMENT EQUIPMENT BID Descrip=ion Unit Price White football pants w/snaps i.e. SSG % YL35 Football pant pads Football practice jerseys i.e. SSG % C33YXXXX - royal Lightweight scrimmage vests i.e. SSG % C46 - royal 1 Man tackleback sled i.e. Gilman % 201m for 3-7 graders Football down marker sets i.e. SSG % MSDBCCOL Baseballs - rubber coated i.e. SSG % MCBBBBRBKC ~Baseballs i.e. AD Starr 400 ~+Baseballs i.e. AD Start 200 Baseball bats - little league i.e. Easton LK5 Magnum Umpire brushes Baseball scorebooks Catcher's helmet i.e. SSG % B13 - navy Softball bats i.e. GLS TPXLL Extra Lite 31",32" Softballs - Dimpled Softball catchers mitts i.e. SSG MAC # MCCM300X ~12" Softballs - USSSA i.e. Dudley synthetic leather ~t1" Softballs - USSSA i.e. Dudley synthetic leather Chin Straps for Batters Helmet i.e. SSG % MCB12 Total Price 24 4 6 12 108 15 6 6 24 18 1 12 2 1 Mens basketballs - split leather 1 e. SSG MAC ~ MCX9LXXX Womens basketballs - split leather 1 e SSG MAC ~ MCXgL2XX Reversible practice jersey z e SSG/BSN # C8 Soccer goalkeeper shirts z e SSG C82YPSLG Soccer goalkeeper gloves z e SSG ~ MSSOCY Soccer shorts m e SSG ~ C83 - navy Soccer socks 1 e SSG ~ C18v Soccer balls - sin leather m e SSG MAC # MCLS770X - size 3 Soccer balls - rubber · e SSG MAC ~ YLVCS77HXX - size 3 Soccer balls - rubber · e SSG MAC # YLVCS66HXX - size 4 Volleyball net poles z.e for SSG ~ YLSN-v-BEC02 ~Cheerleader pom pons Equipment bags - 28" x 42" Soccer goal pair w/nets i.e. SSG YLSTSGPORT Medical kits i.e. GLS 28. SSTK Flying disks ~6Pointless lawn dart sets 24" Cagebalt i.e. SSG MAC GAGEUN24 36" Cageball i.e. SSG MAC CAGEUN36 t 4 4 12 12 144 12 2 36 12 Cageball inflator 9" Jetlyballs ~Catch disks i.e. Sportime 1-71820-01D Bean bags Economy table tennis paddles i.e. SSG NAR1XXXX Economy table tennis balls i.e. SSG NA8106XX 4' x 6' folding mats i.e. SSG MAC MSMAT462v4 - stock color Incline mat 36" x 72" x 16" i.e. SSG AMF820UX Spot trainer 20"w x 28" L Balance beam 12" height i.e. AMF244YX ~Molded Gymnic ball 65 cm i.e. SSG MSGYM65X ~Molded Gymnic ball 75 cm i.e. SSG MSGYM75X 12~' Cones - i.e. SSG MSCONE15 Ring toss game sets Plastic Whistles Basketball Scorebooks TOTAL OFFER PRICE COMMENTS eqpmtbid.97 CITY COUI~CIL LETTER Meeting of: January 27, 1997 AGENDA SECTION: Items for Consideration ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7 City Manager APPROVALs/;, ITEM: Establish CO7_c_5 uno il Work Session Date DATE:BY: J. Student1_23_97 DATBY:E~~'.7'~'~/~ The Council holds work sessions on a regular basis. MOTION: Move to establish Monday, February 3, 1997 at 8:00 p.m. as the date and time for a Council work session to be held in the City Hall Conference Room. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS': (8 590 40th AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 COMMUNITY DEVELOPMENT PLANNING AND ZONING COMMISSION MINUTES REGULAR MEETING OF JANUARY 7, 1997 Mayor Joseph Sturdevant CouncHrnembers Donald G. Jolly Meg Jones Gary L. Peterson Robert W. Ruettimann , City Manager Walter R. Fehst The Planning and Zoning Commission meeting of January 7, t997 was called to order by Chairperson Szurek at 7:00 p.m. Members present were Fowler, Paulson, Peterson and Szurek. Commissioner Larson was not in attendance. Aisc present were Tina Goodroad (Zoning Coordinator), Jim Hoeft (City Attorney) and Kathryn Pepin (Secretary to the Planning and Zoning Commission). MOTION by Fowler, seconded by Paulson, to approve the minutes from the Planning and Zoning Commission meeting of November 6, 1996 as presented in writing. Roll Call: All Ayes. Motion Carried. NEW BUSINESS: Petitions, letters and requests. A. Public Hearing Conditional Use Permit Case #9701-01 Linder Greenhouses, Inc. RE: 4300 Central Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Peter Linder of Linder's Greenhouses, Inc. for a Conditional Use Permit to allow the operation of a temporary "mini greenhouse" and retail sales in the easterly portion of the parking lot for Central Valu Mall, 4300 Central Avenue, from April 15, 1997 through July 6, 1997. Ms. Goodroad informed the Commission that Section 9.113(2)(a) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit for accessory structures. She informed the Commission that this will be the eighth year that Linder's Greenhouses wilt operate their greenhouse in the same location. The set up would be the same as in 1996 with two structures plus a patio area in front. A fence would enclose the patio and connect to each structure. The main structures will be the same as in 1996 with four, six foot doors remaining open at all times during business hours. There will be at least four fire extinguishers in the Flower Mart and all stuck!rig Will be prohibited. Ms. Goodroad stated that-more than adequate parking would be available for the Mall and the additional Flower Mart. Ms. Goodroad informed the Commission that a letter has been' received from Kraus-Anderson, property owners/managers, granting permission to Linder's Greenhouses, Inc. to use the premises. Chairperson Szurek opened the public hearing. hearing was closed. No one was present to speak regarding this request. The public THE CiTY O:F COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF D{$ABILITY iN EMPLOYMENT OR THE PROV{SION Of SERVICES EQUAL OPPORTUNITY EMPLOYER PLANNING ANO ZONING COMMISSION REGULAR MEETING - MINUTES JANUARY 7, 1997 PAGE 2 MOTION by Peterson, seconded by Paulson, to recommend to the City Council the approval of the request for a Conditional Use Permit to allow the operation of a temporary "mini greenhouse" and retail sales in the easterly portion of the parking lot of 4300 Central Avenue from April 15, 1997 through July 6, 1997 provided a deposit of 8500 is submitted to the License/Permit Clerk prior to the installation of the structure on the site. Roll Call: All Ayes. Motion carried. **THIS ITEM TO APPEAR ON THE JANUARY 13, 1997 CITY COUNCIL AGENDA. Public Hearing Appeal Case #9701-02 Gerald Pehl RE: 608 N.E. 40th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Pehl for an appeal of an administrative decision by the Zoning Department to prohibit use of the property at 608 N.E. 40th Avenue as it is non-conforming and has been vacant for over six months. Ms. Goodroad explained that Mr. Pehl has a purchase agreement signed with the owner of this property that is contingent upon approval of this appeal. Mr. Pehl would like to use the building for his business and residence. The business portion would be an audio/visual service use where he would create sound/music mix for a variety of uses. This business is a one person operation with little traffic from customers. He also intends to use the building as a residence for himself, as a secondary use to the business. She informed the Commission that the main floor of this building is already set-up with an apartment style layout as it formerly was a daycare center. She stated that both of the proposed uses would require a Conditional Use Permit which is scheduled to follow this appeal request. A two-car garage with parking for an additional two spaces, plus limited on-street parking, will be adequate for the combination business/residence. Ms. Goodroad stated that the property is zoned "LB", Limited Business, where these uses are allowed by Conditional Use Permit. The appeal has been requested because the building is currently non-conforming. She stated that once' a non-conforming structure is vacant for six months or more, it must be brought into conformance under Section 9.104(3)(f) of the Zoning Ordinance. Ms. Goodroad explained that the reason the building/property is considered non-conforming is because it does not meet the required setbacks for the "LB" Zoning District. The required lot dimensions and setbacks for property in the LB District are as follows: Lot Width, 50 feet; Lot'Area - 6,000 square feet; Front yard - 12 feet; Side yard - 15 feet; rear yard - 20 feet. The existing lot at 608 N.E. 40th Avenue has a lot width of 40 feet, lot area of 5,000 square feet, a front yard setback of 2 feet,.~i side yard setback of 6 feet and a rear yard setback of 83 feet. She explained that because of the vacancy of over six months of this structure, Staff cannot allow any use unless approved through the appeal process. Ms. Goodroad directed the Commission's attention to a letter from the applicant and floor plans for the main floor-~ residence and lower level sound studio. She indicated that the building is a sound structure most recently used as a daycare. Improvements were made prior to that use. She informed the Commission that the Building Inspector PLANNING AND ZONING COMMiSSiON REGULAR MEETinG- M~NUTE$ JANUARY 7, 1997 PAGE 3 and Fire Inspector conducted a full inspection of the building for the proposed uses. Both inspectors were satisfied with the structure for a residence and 'combined business use if the following improvements were completed: 1. Provide an egress window in the lower level. This item would be required whether or not the residential portion is in the lower level or if the business portion is located in the lower level. 2. Provide a one-hour fire resistent separation between the residence and the business use. This requirement could also be met with construction of a sprinkler system off the domestic water line. Ms. Goodroad stated that both of these requirements would be contingencies to the approval. She stated that the work would require building permits with the occupancy permit withheld until all work is completed and approved by the Fire and Building Inspectors. She indicated that no other construction/safety concerns were found during the inspection of the premises. She felt that the building could be considered useable by Staff except for the non- conformities. Ms Goodroad informed the Commission that Mr. Pehl is completely aware of the Fire and Building Inspector's requirements and also understands the non-conforming issue. She stated that he intends to purchase the property and knows that if another six month vacancy occurs, the structure could not be used. Chairperson Szurek opened the public hearing. Mr. Pehl was present to answer any questions or inquiries regarding his proposed use. Commissioner Pautson was concerned with the output decibel level of this use due to the buildings close proximity to residential uses. He also inquired as to the hours of operation and possibility of having employees in the future. Mr. Pehl responded that his work would be mostly internal to the equipment. However, in some cases the sound would be external. The location of the business in the basement area is ideal for this use as the concrete is a great sound buffer. He stated that he would be surprised if the adjacent residents would even know he is in operation as he anticipates such a Iow key operation. His business is a sideline and would only be in operation in the evening and on weekends. He assured the Commission that the hours of operation would not exceed past 10:00 p.m. He also stated that if his business grows to the point where he would need an employee, he would then also need additional area and relocation. He did explain that there would be times where he would collaborate with another person on a project, but infrequently. No one else was in attendace regarding this case. The public hearing was closed. MOTION by Fowler, seconded by Paulson, to approve the'appeal request to allow the Use of the property, at 6'08 -N.E. 40th Avenue as a combination residence and business as it will allow the continued use of a viable structure in a commercial district, both uses are allowed by Conditional Use Permit in the LB Zoning District provided the following conditions are fulfilled: PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES JAN{.JA~R¥ 7, 7997 PAGE 4 1. If the building is ever again vacant for six (6) months or longer, the non-conforming section of the Zoning Ordinance, 9.104(3)(f) will be in effect. 2. An egress window MUST be installed, with appropriate permits obtained prior to any occupancy. 3. A one.hour fire resistant separation be constructed between the residence and business o~ a sprinkler system be installed. 4. All applicable Conditional Use Permits be approved prior to occupancy. Roll Call: All Ayes. Motion carried. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR JANUARY 13, 1997. Public Hearing Two Conditional Use Permits Case #9701-03 Gerald Pehl RE: 608 N.E. 40th Avenue Columbia Heights, Mn. Ms. Goodroad Presented the request of Mr. Pehl for two Conditional Use Permits to operate a sound/music studio and a single family residence, as a secondary use to the business, at 608 N.E. 40th Avenue. She informed the Commission that Section 9.111(2)(b) of the Limited Business Section of the Zoning Ordinance allows the operation of a music studio by Conditional Use Permit. She also stated that Section 9.111(2)(o) of the Limited Business District section requires a Conditional Use Permit to have a single family residence of the owner of the business that constitutes the principal use of the parcel as an accessory use subject to annual renewal and reapplication if it has changed in scale or character. Ms. Goodroad called attention to a letter from Mr. Pehl explaining the proposed uses as well as a floor plan of each level. Mr. Pehl proposes to use the main floor as his residence as that area is already set-up with a bathroom, kitchen, bedroom and living room. She indicated that there are two entrances/exits to this floor and one stairway to the lower level where the sound design studio will be located. Mr. Pehl has no employees and expects little need for customers to visit the property. A two car garage is located at the rear of the structure which fulfills the requirements for residential parking. In addition, she ~tated that there are two to three additional parking spaces, on a paved area, for any visitors. It was Ms. Goodroad's contention that if any future problems would occur with parking needs for this site, the' Conditional Use Permits could be reviewed. Ms. Goodroad stated that, as with the appeal request previously, the Conditional Use Permit approvals would be contingent upon completing the orders of the Fire and Building Inspectors, including the installation of the egress Window in the lower level and the one-hour fire resistant wall separation or sprinkler system. Chairperson Szurek opened the public hearing. PLANNING AND ZONING REGULAR MEETING- MINUTES JANUARY 7,1997 PAGE 5 No one was present regarding this case other than the applicant. The public hearing was closed. MOTION by Paulson, seconded by Fowler, to recommend to the City Council the approval of the two Conditional Use Permits to allow the operation of a soundlmusic studio and a single family residence, as a secondary use to the business, based on the following conditions: 1. An egress window MUST be installed in the lower ~evel after the appropriate building permits are obtained, prior to any occupancy; 2. A one-hour fire resistant separation be constructed between the residence and business OR a sprinkler system be installed. Roll Call: All Ayes. Motion Carried. *THIS ITEM TO APPEAR ON THE JANUARY 13, 1997 CITY COUNCIL AGENDA. D. PUD Concept Plan Review Case #9701-04 TVt, Inc./James Strapko RE: 4849 Central Avenue Ms. Goodroad presented the request of Mr. James Strapko of TVI, Inc. for a PUD Concept Plan review for the property at 4849 Central Avenue. She explained that TVI, Inc. is the owner of this property which currently contains one structure housing a Savers Store and Hollywood Video. Mr. Strapko is requesting Concept Plan review for a PUD in order to construct a 3,000 square foot building at the northwest corner of the site. This area is currently an open space, grass covered area. Ms. Goodroad reviewed the purpose of the Planned Unit Development process and the major purpose of the Concept Plan review for consideration of the following regarding the proposed project: 1. Surrounding land use patterns and relationship to subject site. Proposed use and architecture as to height and bulk. Existing physical features such as topography, tree location, drainage patterns,-and availability Of utilities. Proposed density, use relationships,, access, parking, open space and building mass. The purpose of the C~ncept Plan r~view is to provide an overview' of the project so that discussion can begin before the steps are made to apply for Preliminary Plan Review. She stated that the City's Comprehensive Plan designates all frontage along Central Avenue to be zoned arid used as commercial property and does not list this particular site for specific plans or changes. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES JAI~UAR'f 7, 1997 PAGE 6 Ms. Goodroad stated that this property has quite an extensive history as far as proposals presented to the City for Planned Unit Developments. She reviewed those PUD proposals with the Commission. She stated that the proposal currently before the Commission is for a PUD for only one 3,000 square foot building in the west corner of 49th Avenue and Central Avenue. The tentative proposed use is a Subway Store in half of the building (1,500 square feet) and other retail, not yet determined, in the other 1,500 square feet. She directed the Commissions attention to the site plan of the existing site and the proposed building. Ms. Goodroad stated that the setbacks for this site, located in the "RB", Retail Business District, are as follows: front yard - fifteen feet; side yard - none; rear yard - ten feet. She informed the Commission that the new structure would be situated with the front of the building facing the Savers/Hollywood Video building, the rear would face 49th Avenue and the Kentucky Fried Chicken building and the west side facing Central Avenue. She stated that all setback requirements would be met. Ms. Goodroad stated that Section 9.116(4)(t and u) of the Zoning Ordinance requires retail stores to have at least one (1) off-street parking space for each two hundred (200) square feet of net floor area. Restaurants are required to provide at least one (1) parking space for each three (3) seats based on capacity design. However, she noted that net floor areas allow for the exclusion of spaces such as window display, fitting rooms, stairs, escalators, dead storage and heating and utility rooms. She stated that the existing building has a total of 36,323 square feet with a net floor area of 26,787 square feet which would require 134 parking spaces. The parking required for the proposed freestanding building of 3,000 square feet with 1600 to 1800 s.f. of. retail space requiring approximately 10 to 15 parking spaces and a restaurant use with about 30 to 40 seats requiring eight to nine parking spaces for a total of new parking required of 19 to 23 parking spaces. That would require the site to provide approximately 153 to 157 parking spaces for the existing and proposed structures. There are currently 151 spaces at the site with the new building location eliminating four spaces and one island immediately south of the proposed structure. However, she stated that the concept plan incorporates 12 parking spaces along each side of the new structure. Additional parking on the east end of the site is not being proposed as the site contours at the northeast corner hill do not permit a significant improvement. The hill also serves as a barrier between the commercial use and the residential neighborhood on the hill. She stated that circulation issues were reviewed with Mark Winson, City Engineer, who did not find any areas of concern at the concept level. Mr. Winson stated that he did not expect the PUD to require Traffic Commission. approval. Ms. Goodroad informed the Commission that discussion had taken place regarding an opening between the BW-3 Restaurant, immediately to the south, and the property in question. It may be more beneficial to create a shared drive across these two properties as customers are already driving over the curb in the rear of the properties in order to cut across the parking lot and use the stoplight at 49th Avenue. Ms. Goodroad stated that the proposed development would not change any existing site grades.. The impact of the 3,000 square foot project were reviewed by Mark WinSon with the architect, Jim Strapko. It was Mr. Winson's feeling that there would not be a significant enough increase in the paved areas to warrant any changes in the drainage patterns or for storm water surface drainage. As final drainage and grading plans are submitted, Mr. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES JANUARY 7, 1997 PAGE 7 Winson will be conducting a complete review. He stated that all utilities are available for the proposed development. Ms. Goodroad informed the Commission that landscaping/screening is proposed at the rear of the new structure adjacent to 49th Avenue. With the proposed structure on the opposite end of the lot from the residential properties to the east, screening would not be necessary between commercial sites. She stated that other landscaping exists on the far east end of the lot at the bottom of the hill. The hill is effective for screening purposes as it runs along 49th Avenue at the curb cut and around the entire east end of the lot. The nearest residential lot is located approximately fifteen feet higher than the east end of the existing building. She also indicated that the landscaping and screening requirements will be reviewed further during the other review stages of the PUD. Commissioner Pautson asked the architect what had been discussed for the retail use. Mr. Jim Strapko, the architect for the project, was present to explain that restaurant use for a Subway store was proposed, however, nothing has been signed for a solid commitment such as a lease or document of intent. He stated that the use of the rest of the building could be retail or an additional food service use. At this point, he was unaware of what the owners have solidified. The proposed building would be finished on the exterior similar to the rough finish on the Savers building (he has suggested using stucco). Because this proposal is at a very beginning stage, he asked for the Commission's input on any ideas they may have for improvement of the proposal. Ms. Goodroad stated that she and Mr. Strapko had discussed and proposed to the owners the use of the proposed building by two restaurants that would be complimentary and compatible one to the other where they could share the seating. That way the parking requirement would not be as large as two separate uses as the parking would be based on the seating capacity. Mr. Strapko reviewed the parking spaces existing and required. He stated that the 151 parking spaces indicated on the site plan were not verified as he was unable to do so before the snow' fell. Chairperson Szurek voiced concern with the project based on her experiences with the site when visiting the video store. With the number of "sales" that are conducted by the Savers Store, she stated that she had experienced difficulty with securing a parking space when conducting business at the video store. It was her opinion that the intensification of the site with this proposed construction would only compound the problem and result in frequent accidents inside and outside of the site. She also brought up the problem created by the islands for circulation of the traffic through the lot especially at the entrance. In her opinion, that island should be removed as it makes it very difficult for entering/exiting the site, especially in the winter with so much snow. She stated that she could not support any proposal for an additional building at this site. Mr. Strapko agreed that too much traffic on a site would not benefit the businesses. The owners have determined that a Savers store of this size should require no more than 100 parking spaces which leaves.34 spaces for the video store, which sl~ould be ample. By increasing the use of the site, more traffic will be generated as well as increasing the return to the owners. He stated he would like to continue to work with Staff through the next step to see if there may be a different layout, shape or building size that may be better suited to the City and its residents. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES ,I~,NLI~P,¥ 7, !.gg7 PAGE 8 Ms. Goodroad explained that the next step, the Preliminary Plan Review, will require public hearing notices to be sent to all properties within 300 feet of the site. She explained that this concept plan review did not require a public hearing as it is merely reviewing the concept. Commissioner Paulson felt the Commission should allow the applicants to pursue the proposal to the next step to allow the Commission to review the proposal further and make a decision based on the merits of the project. Commissioner Fowler agreed stating he would be interested in reviewing the project further with an open mind and consider the project on its own merits and see if the concerns can be resolved. Council Representative Peterson also felt the project should be pursued to the next step. He felt that a precedent already had been set with the past approval granted to a former, similar development at this site. He stated that the corner of 49th and Central Avenues are a highly visible area. He was concerned that the building, as proposed, has the rear facing 4§th Avenue and the side facing Central Avenue. He stated that he would look very hard at the landscaping/screening being proposed around the new building, especially the location of the dumpster and how it would be screened. Mr. Strapko stated that maybe the size and orientation of the building needs to be changed. He also stated that the parking island concept is a thing of the past and could be considered for removal. Chairperson Szurek stated that she remembered the parking is[ands were developed by the former architect to fulfill part of the landscaping requirement for green space. Chairperson Szurek opened the public hearing. No one was present, other than Mrl Strapko, to speak regarding this case. The public hearing was closed. MOTION by Paulson, seconded b~/ Fowler, to approve the Concept Plan as it is consistent with the Citys Comprehensive Plan and Zoning Ordinance and satisfies the requirements of the PUD Concept review portion of the Zoning Ordinance. Roll Call: All Ayes. Motion carried. MOTION by Peterson, seconded by Fowler, to adjourn the. meeting at 8:25 p.m. Passed. -' Respectf uil~k/~submitte d,-----"?-? 7 . Kathry~l Pepin (/' ( J Secretary to the Planning and-' --' ' Zoning Commission ' kp Roll Call: All Ayes. Motion The meeting was called to order by President, Barbara Miller. Those present were: Barbara Miller, Nancy Hoium, Richard Hubbard, Don Jolly, Pat Sowada, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the December 3rd meeting as mailed. The December 23rd list of bills was reviewed. It was moved, seconded and passed that they be paid. The December 23rd interim bill list was reviewed. It was moved, seconded and passed that they be paid. The December 30th interim bill list was reviewed. It was moved, seconded and passed that they be paid. The December 31st special checque run bill list was reviewed. It was moved, seconded and passed that they be paid. The 1996 list of expenditures from January 7, 1997, was offered and seconded. The bill list was reviewed. It was moved, seconded and passed they be paid. The January 7th list of 1997 bills was reviewed. It was moved, seconded, and passed that they also be paid. The 1996 year end accounting was reviewed. The 1997 accounting was reviewed. Old Business: 1.) 2.) 3.) 4.) The results of the trial window cleaning contract were discussed. Everyone was pleased with the work performed and felt that the price was Very good. It was moved, seconded and passed to renew the window cleaning contract at $50.00 tger month with Squeegee Pro. The Board saw the sixteen t-shirts that were purchased for the library. The Jamboree Parade is scheduled for June 27. The Board would once again like to participate in the parade. The Board was updated on the progress of the Library being connected to the network at City Hall. The fiber optic cabling is through into the building. In the process of pulling the cable into the building the workmen forgot to replace the plug in the boiler room wall and water was entering the building through the hole drilled for the cabling. This problem has been resolved. The library is still recruking for the vacant page position. New Business: t.) Work on the Long Range Plan for 1997 meetings 'was discussed. This document can be used in conjunction with the Standards for Minnesota Public Libraries document and for the budget process. A portion of the February meeting will b.e devoted to the long range plan. The February meeting date poses a conflict for a Board member. After discussion, it was voted to change the date and time of the February meeting to Monday, February 3, at 6:45 p.m. 2.) The Revenue Commissioner's letter to Mayors was reviewed. The response from the League of Minnesota Cities to the letter was discussed. 3.) Thank you letter to Mr. and Mrs. Plante was reviewed. 4.) The results of the charity drives that were conducted at the library during December were reported. 72 books were collected for Project Bookshelf, 4 bags of toys were donated for Toys for Joy, and 30 pounds of food was given to S.A.C.A. All results were less than last year. After some discussion the Board voiced the opinion that they would like to concentrate on just one area. Their choice was Project Bookshelf. They suggested that the library have a 'book tree' next year during the holiday season. A canned food drive could be conducted during March, which is the month that S.A.C.A. has a "matching" program for the food shelves. 5.) It was moved, seconded and passed to transfer $39.94 from line item 2030 to tine item 2183. It was moved, seconded and passed to transfer $3.32 from line item 3430 to tine item 2187. It was also moved, seconded and passed to transfer $11.98 from line item 3430 to line item 3050 and $12.80 from line item 2186 to line item 2170. 6.) The shoulder injury to Mike Robideau which occurred outside of work was discussed. He is now back working to full capacity. .7.) Crossover statistics were reviewed. It was noted that there was a 2.2 % increase for Columbia Heights. 8.) 9.) The City version of the annual report is due February 14. The new Minnesota Libraries Report on library development was shared with the Board. 10.) The hot water tank at the library went out on t/7/97. Honeywell re-tit the pilot light and the situation is being monitored. 11.) A meeting between staff and the City Attorney will be held on January 8, 1997, for the purpose of discussing the replacement of the security system. 12 .) A different periodical jobber submitted a bid on our periodical subscriptions. Dawson is the current jobber, and after a discussion of the pros and cons of switching the Board chose to continue with the current vendor. 13.) The Board was updated on the Goosebumps controversy that has been reported in the newspaper and on T.V. The complaint is with School District 11, it does not involve the public library system at this time. 14.) The library will be hosting a display from the Anoka County Historical Society in February called: "Ten minute history on Lincoln funeral coach." The library would like to have some supplemental memorabilia to put in the East Room display case. Items were solicited from Barb Miller's collection and Friend of the Library President Rim Norberg. The display will be delivered on January 31 and will have to be returned to the Historical Society at the end of February. Publicity will be included in the library newsletter, the historical society's newsletter and local newspapers. There being no further business the meeting was adjourned. Respectfully submitted, J~nine M. Schmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or emt21oyment in, its services, [~rograms, or activities. Upon request, accommodation will be t~rovided to allow individuals with disabilities to participate in att City of Columbia Heights' services, programs, and activities. o HU14AN SERVICES COMMISSION MINUTES OF THE JANUARY 8, 1997 MEETING CALL TO ORDER/ROLL CALL The meeting was called to order at 7:00. p.m. Members present were LaMere, Sturdevant, Anderson, Karol and Clerkin. Also in attendance was Ken Anderson, Community Development Director. INTRODUCTION OF NEW MEMBERS Barb Karo! and Sean Clerkin were introduced as the newly- appointed members of the Human Services Commission. PUBLIC SERVICE AGENCY GRANT APPLICATIONS Ken Anderson reviewed the CDBG program and stated there is approximately $34,000 available for use in public service agency grants. The requests totalled $29,009. After much discussion the Commission recommended to the City Council the following allocation of funds (the requested dollars are in parenthesis): Senior Outreach Program Alexandra House Hot Meals for Shut Ins. SACA CEAP ARC of Anoka County Total (i4,009) i4,000 (3,s00) 3,000 (3,000) 3,s00 (5,000) 5,000 (1,500) 1,500 (2,ooo) ~,ooo (29,009) 28,000 The Commission requested information on what ARC of Anoka County specifically does for Columbia Heights. Ken Anderson will provide the Commission members with this information prior to the public hearing on January 27th. OTHER BUSINESS a. Humanitarian of the Year Acceptance of nominees for Humanitarian of the Year to be posted in the paper. Sturdevant will discuss this with Linda Hagee tomorrow. 1997 MEETING SCHEDULE The Commission decided to meet every other month, except there will be no meetings in June, July and August. The meetings will be held January, March, May, September and November. ADJOURNMENT The meeting was adjourned at 8:45 p.m. Respectfully Submitted, Toni LaMere Recording Secretary LLM/j s