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HomeMy WebLinkAboutApril 28, 1997 RegularADMINISTRATION Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Meg Jones Gary L. Peterson Robert W. Ruettimann City Manager Walter R. Fehst APRIL 23, 1997 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, April 28, 1997 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. CALL TO ORDER/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Council Minutes MOTION: Move to adopt the minutes of the April 7, 1997 Board of Review, the minutes of the April 14, 1997 Regular Council Meeting and the minutes of the April 21, 1997 Continued Board of Review. 2) Establish a Public Hearing to Consider Alley Lighting MOTION: Move to establish May 27, 1997, 7:00 p.m. as a public hearing for consideration of alley lighting between Second Street and Second 1/2 Street, 37th Avenue to 38th Avenue. COUNCIL MEETING AGENDA APRIL 28, 1997 MEETING PAGE 2 3) Acceptance of Donation MOTION: Move to accept a donation of $400 from VFW Post #230 to be used to pay for the professional services of three bagpipes and one snare drum during the Curt Ramsdell memorial to be held on July 30, 1997. 4) Adopt Ordinance No. 1343 Revising Ordinance 853, to Permit Unloading and Loading from Alleys MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to adopt Ordinance No. 1343 being an ordinance amending Ordinance No. 853, Section 7.205(2), City Code of 1977, allowing loading and unloading of vehicles while in an alley. 5) Authorization to Seek Bids for Storm Sewer Replacement - LaBelle Outlet MOTION: Move to authorize staffto seek bids for replacement of the storm sewer from the LaBelle outlet structure to the south side of 42nd Avenue. 6) Authorization to Seek Bids for Furnace Replacement at Gauvitte Park MOTION: Move to authorize staff to seek quotes for replacement furnace at Gauvitte Park. 7) Authorization to Seek Bids for Central Avenue Manhole Rehabilitation MOTION: Move to authorize staff to seek bids for rehabilitation of Central Avenue manholes. 8) Authorization to Seek Bids for Roof Improvements at Lomianki, Gauvitte and Mathaire Parks MOTION: Move to authorize staff to seek bids for roofing improvements at Lomianki, Gauvitte and Mathaire park buildings. 9) Authorization to Seek Bids for Lining of Polk Place Sanitary Sewer - Mulcare to Polk Circle MOTION: Move to authorize staff to seek bids for lining of the'Polk Place sanitary sewer from Mulcare to Polk Circle. COUNCIL MEETING AGENDA APRIL 28, PAGE 3 10) Establish Dates and Times for Council Work Sessions MOTION: Move to establish Monday, May 5, 1997 at 8:00 p.m. and Monday, May 19, 1997 at 7:00 p.m. as dates and times for Council work sessions. 11) Approval of License Applications MOTION: Move to approve the license applications as listed. 12) Request Beer/Sullivan Park MOTION: Move to approve the request of Mary Hanson, Metronic Neuritogical Division, 800 53rd Avenue, Columbia Heights, Minnesota to serve 3.2 beer at their employee gathering on Thursday, May 15, 1997, at Sullivan Park form approximately 6:30 p.m. to 9:00 p.m. 13) Request Beer/Lomianki Park MOTION: Move to approve the request form Dan Heryla and famly, 3811 2 1/2 Street, Columbia Heights, Minnesota, to serve 3.2 beer at their family celebration on Sunday, May 18, 1997, at Lomianki Park from 2 p.m. to 7 p.m. 14) Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. 15) Maintaining Recreation Director Position and Increasing Salary MOTION: Move to accept the recommendation of the Park and Recreation Commission to maintain the position of Recreation Director, and furthermore, to direct staff to review and revise the qualifications and job description for the position and recommend adjustments to the salary range to the City Council for approval. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. Proclamations/Presentations 1) Global Leader Award COUNCIL MEETING AGENDA APRIL 28, ~997 PAGE 4 6. PUBLIC HEARINGS THE FIRST READING OF ORDINANCE NO, 1280 BEING AN ORDINANCE AMENDING CHAPTER 5 OF THE CITY CHARTER PERTAINING TO INITIATIVE AND REFERENDUM PETITIONS HAS BEEN REMOVED. THE ORDINANCE WAS REMOVED AT THE REQUEST OF THE PRESIDENT OF THE CHARTER COMMISSION SO IT COULD BE MORE THOROUGHLY REVIEWED BY THE CITY ATTORNEY. 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) First Reading of Ordinance No. 1344 Being an Ordinance Adopting the Minnesota State Building Code MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to establish May 12, 1997 at 7:00 p.m. as the date and time for the second reading of Ordinance No. 1344 being an ordinance adopting the Minnesota State Building Code. 2) Resolution No. 97-34 Being a Resolution Amending the Current Permit Fee Schedule MOTION: Move to waive the reading of the resolution there being ample copies available for the public. RECOMMENDED MOTION: Move to table until May 12, 1997 at approximately 7:00 p.m. the consideration of Resolution 97-34 being a resolution establishing the fee schedules for building construction, plumbing/gas piping, heating/cooling, fire suppression, wrecking and moving, signs and other related construction work within the City of Columbia Heights. ALTERNATE MOTION: Move to adopt Resolution 97-34 being a resolution establishing the fee schedules for building construction, plumbing/gas piping, heating/cooling, fire suppression, wrecking and moving, signs and other related construction work within the City of Columbia Heights; and furthermore, the effective date of said Resolution 97-34 to be the same effective date of Ordinance No. 1344 which is on or about July 1, 1997. COUNCIL MEETING AGENDA APRIL 28, 1997 PAGE 5 B. Bid Considerations C. Other Business 1) Status of Boards and Commissions 2) Appointment to Police and Fire Civil Service Commission MOTION: Move to appoint Carol Crema-Klein to the Police and Fire Civil Service Commission for a three year teerm which expires in the year 2000. 3) Revised Joint Powers Agreement - Northstar Corridor Development Authority MOTION: Move to approve the amended version of the Joint Powers Agreement establishing the Northstar Corridor Development Authority. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings 1) Library Board of Trustees Meeting of April 1, 1997. 2) Charter Commission Meeting of April 17, 1997 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT MOTION: Move to adjourn the Regular Council Meeting. Walter R. Fehst, City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL BOARD OF REVIEW APRIL 7, 1997 ROLL CALL Present: Jones, Ruettimann, Peterson Counciimember Jolly was out of town. and Sturdevant. STATEMENT OF PURPOSE OF THE BOARD OF REVIEW The purpose of the Board of Review was to review property valuations as of January 2, 1997, for tax payable 1998 and to hear appeals from citizens who feel aggrieved or have questions regarding property values. INTRODUCTIONS The following Anoka County employees were introduced: Ed Thurston, County Assessor, Mary Boyle, Residential Appraiser and Diana Ste!lmach, Commercial Appraiser. QUESTIONS AND ANSWERS REGARDING PROPERTY VALUATIONS Property owners signed in at the Board of Review and were invited to speak in the order as their names appeared on the sign in sheet. Bill Marshall, 1600 innsbruck Parkway: Mr. Marshall is requesting his market value be lowered to what it was in 1995. His request is based on water problems which have been experienced for some time in his neighborhood. He advised he is considering selling his home. A realtor said this would be a "distressed" sale situation and would impact the selling price of the home. Her opinion was based on the water problems. K. Scott Foster, 1620 Innsbruck Parkway, a neighbor of Mr. Marshall's, also wrote a letter regarding the water problems and challenging the evaluation placed on his property. Mr. Foster had an analysis done on his water by a professional laboratory. His opinion is that the problems will not be permanently solved until new pipe is installed. The Appraiser stated this problem is viewed by the Engineering Department as temporary and will not permanently affect the value of the property. It was stated that she was not aware of the history of water problems in the area as she is new to the position of Appraiser. BOARD OF REVIEW APRIL 7, 1997 PAGE 2 Ms. Boyle was directed to make an appointment and view the Marshall property~ Mr. Marshall stated the property has not had an on-site inspection for the last six or seven years. Lee Stauch, 1155 Khyber Lane: Mr. Stauch chose not to speak at the Board of Review. David Wricht, 999 4ist Avenue, ~2!4: Mr. Wright did not remain at the Board of Review. Jane Halek, 4602 Fillmore Street: Ms. Ha!ok advised she has done studies of properties comparable to hers and finds no justification for the ten to thirteen thousand dollars higher valuation placed on her property. She presented photos of some of the comparables in her area which showed how they were different or similar to her property. Ms. Boyle advised she was denied the opportunity to view the inside of the property owned by Ms. Ha!ok. Ms. Halek's contention is that an inside reviewal is not necessary to establish a market value. She has done nothing to add to the value of her property. After looking at some drawings of the property, Ms. Boyle suggested a problem may be with the stated number of stories in the home. She will discuss this with Ms. Halek. Ms. Halek also mentioned, because of the clay soil, this property has experienced water problems. Ms. Boyle stated this will be taken into consideration when reviewing the market value on the property. Bruce Nawrocki, 1255 Polk Place: Mr. Nawrocki requested information regarding assessment ratios. Mr. Thurston gave him a prepared document which addressed comparable sales ratios for residential properties in Anoka County. Mr. Nawrocki noted that values have an impact on taxes. He felt this should be kept in mind by the City Council when it considers the budget and its potential impact on market values and taxes. He also noted that potential changes currently being discussed at the Legislature could have a severe impact on Columbia Heights' properties. Kevin McGinnity, 4432 Second Street: Mr. McGinnity requested his property be viewed. It has not been viewed in some time and he felt some of the nearby properties are not real comparables as they are quite different from his. Hs. Boyle will contact him to set up an appointment. BOARD OF REVIEW APRIL 7, 1997 PAGE 3 Joyce Meier, 4931 Jackson Street: Ms. Meier addressed the behavior of people in her neighborhood which she felt impacted the value of her property. Ms. Boyle noted that a discount on the value was already given because of location. Ms. Meier requested another reviewal be done. Ms. Boyle will call her. Harold Hoium, 4321 Fifth Street: Mr. Hoium felt properties in his neighborhood did not sell very well. He also requested an explanation of some charges on his tax statement regarding metro agencies. Jill Voe!ker, 4549 Taylor Street: Ms. Voelker had an appraisal of her property done by an independent appraiser. She felt there were no comparables in her area. The appraisal was $!0,000 lower than that on her tax statement. Ms. Boyle indicated a willingness to review the property. Ms. Voe!ker will contact her for an appointment. Mary Maxton, 2125 ArGonne Drive: Ms. Maxton reviewed the increases which have been made to the market value of her property over the last few years. She inquired why these increases occurred. Ms. Boyle responded the there was an across-the-board increase and that the increases were not only driven by the sales of comparables. Stephanie Small, 1093 Polk Circle: Ms. Small listed all of the improvements her home needs and felt these warranted no increase in her value. She also mentioned the continuing problems experienced with an apartment building in Fridley behind her property. She was requested to contact the City's Recycling Coordinator about these problems. Ms. Boyle will make an appointment to view this property. Jay Melton, 4535 Taylor Street: Mr. Melton is experiencing water problems on his property. He also mentioned that there are frequent police calls made by area residents regarding activity at a double bungalow in his area and that the alley is filled with debris and refuse. Ms. Boyle will view the property as Mr. Melton has questions concerning the accuracy of his land value and some interior fixtures in the home. Letters Received from Property Owners: Ms. Boyle noted that the following property owners have sent letters regarding their concerns with market values on their property: BOARD OF REVIEW APRIL 7, 1997 PAGE 4 Dr. Scott Foster, 1604 Innsbruck Parkway William Marshall, 1600 Innsbruck Parkway (Mr. Marshall also spoke at the Board of Review) (Ms. Boyle observed that from her discussions with representatives of the City, it was stated that the water problems being experienced with these two properties were viewed as temporary. They will be corrected and no assessments will be made against the benefitting properties.) Vernon Moore, 2235 Chalet Drive. Mr. Moore's property was last viewed in October of 1995. Since that time the kitchen was updated and a large addition was put on. Ms. Boyle will view the home. Additions to the SiGn-In Sheet The following property owners signed the sign-up sheet but did not speak: Robert Ruettimann, 2115 43rd Avenue Gary Peterson, 3712 Lincoln Street 5. COUNCIL ACTIONS REGARDING SPECIFIC CASES OR CASES ON WHICH ADDITIONAL INFORMATION IS DESIRED Motion by Peterson, second by Sturdevant to continue the Board of Review meeting to Monday, April 21, 1997 at 7:00 p.m. for the purpose of hearing additional information regarding only those property values appealed and discussed on April 7, 1997 and to consider adoption of the 1997 Property Assessment Rolls. Roll call: Ail ayes OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING APRIL 14, 1997 CALL TO ORDER/ROLL CALL Mayor Sturdevant called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann, and Peterson were present. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO THE MEETING AGENDA Jones had a question regarding item eleven on the consent agenda relative to properties in the City which may be considered for purchase. The City Manager explained the procedure employed for this. CONSENT AGENDA These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. A. Motion by Peterson, second by Ruettimann to adopt the consent a~enda items as listed below: Adopt Council Minutes of the Reqular Council Meetinc of March 24, 1997 The Council adopted the minutes of the March 24, 1997 Regular Council Meeting with a correction on page three changing "CSO" to "reserve." Variance/Site Plan, Haqe-Kobany Investment Co., 701/715 39th Avenue The Council approved the site plan and variance request of two feet to allow the construction of a 32' x 60' cold storage building at 715 39th Avenue provided the following requirements are completed: 1. Stripe parking lot and provide bumper curbs at both sites. 2. Provide required one-hour fire wall separation. 3. Provide required inspections per the Building Official for existing foundation. REGULAR COUNCIL MEETING APRIL 14, 1997 PAGE 2 Authorization to Seek Bids to Replace Five Street LiGhts on 40th Avenue and Quotes to Replace Banner Poles on 41st Avenun The Council authorized staff to seek bids to furnish and install five poles and lights on 40th Avenue and to seek quotes to furnish and install two banner poles on 41st Avenue. Authorization to Seek Bids for 39th/Stinson Traffic SiGnal and Phase 1 EVP Installation The Council authorized staff to seek bids for the installation of a traffic signal at 39th Avenue and Stinson Boulevard and the Phase 1 EVP (Emergency Vehicle Pre-emption) equipment. Chistopher Toastmasters Donation to Recreation Department The Council authorized the acceptance of a $100 donation from the Christopher Toastmasters for the Recreation Department and the cash amount was reflected in the 881 budget account. Columbia HeiGhts Athletic Boosters 1997 Donation to the Recreation Department The Council authorized the acceptance of a $22,000 donation from the Columbia Heights Athletic Boosters for recreation program supplies and the cash amount was reflected in the 881 budget account. Local Performance Measures for Local Performance Aid Payabl¢~ in 1998 The Council directed the City Manager to start the process of developing and implementing a system of performance measures in accordance with state requirements, and authorized the Mayor and a Councilmember to certify to the Minnesota Department of Revenue that the City of Columbia Heights is in the process of developing and implementing a system of performance measures. Resolution No. 97-30 AmendinG 1997 Budqet for Encumbrance~'~ The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 97-30 AMENDING 1997 BUDGET FOR ENCUMBRANCES WHEREAS, the City Council of the City of Columbia Heights on December 23, 1996, passed Resolution No. 96-91 adopting a budget for 1997; and, WHEREAS, several expenditures that were projected to be incurred in the 1996 budget will not be incurred until 1997; REGULAR COUNCIL MEETING APRIL 14, 1997 PAGE 3 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the 1997 budget be amended by the following increases coming from the 1996 fund balances/retained earnings: Encumbrances General Fund Water Fund Sewer Fund Garage Fund Parkview Villa North State Aid Maintenance Cable Television Capital Improvements General Infrastructure Capital Replacement Liquor Fund Water Construction Total 24 835 39 3 197 50 3 197 50 1 612 75 2 038 99 2 440 98 11 845 51 10 504 00 3 161 77 91 565 00 991 61 326 70 155,717 70 Passed this 14th day of April, 1997. Offered by: Seconded by: Roll call: Peterson Ruettimann Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Authorization to Seek Price Quotes for ReDlacinq the Recreation DeDartment Copier The Council authorized staff to seek price quotes for the purchase of a replacement copier for the Recreation Department. Award of 44th Avenue Sidewalk and Retaininq Wall Construction The Council authorized the awarding of the 44th Avenue sidewalk and retaining wall construction, Municipal Project #9412, to Ron Kassa Construction, Inc. of Richfield, Minnesota, based upon their low, responsible bid in the amount of $109,444.00 to be appropriated from Fund 402-59412-5130; and furthermore, authorized the Mayor and City Manager to enter into an agreement for the same. Resolution No. 97-33 Beinc a Resolution Ca!!inc for a Public Hearinc on the Establishment of a Scattered Site Redeve!oDment TIP District REGULAR COUNCIL MEETING APRIL 14, 1997 PAGE 4 The reading of the resolution was waived there being ample · copies available for the public. RESOLUTION NO. 97-33 BEING A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ESTABLISHMENT OF A SCATTERED SITE REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT AND TIF PLAN THEREFORE AND A MODIFIED REDEVELOPMENT PLAN FOR THE DOWNTOWN CBD REDEVELOPMENT PROJECT WHEREAS, the City of Columbia Heights ("City") and its Economic Development Authority ("Authority") have contemplated using tax increment financing ("TIF") in order to facilitate redevelopment of single family housing at various locations in the City pursuant to Minn. Stat. Section 469.001 to 469.047 and Sections 469.174 to 469.179 (collectively, the "Acts"); and WHEREAS, the City Council has determined to consider a modification of the redevelopment plan for the Downtown Central Business District Redevelopment Project ("Project"), including an expansion of the boundaries of ~he Project area, and establishment of the Scattered Site Redevelopment TIF District ("TIF District,,) within the expanded Project area, and to hold a public hearing regarding those actions in accordance with the Acts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that: 1. The Authority and its staff and consultants hereby authorized and directed to cause to be prepared a modification to the redevelopment plan for the Project and a tax increment financing plan for the proposed TIF District and to file a copy of such documents in City Hall. 2. The City Clerk-Treasurer is authorized and directed to prepare a notice for publication in the City's official newspaper setting a public, hearing before the City Council on May 27, 1997 at appproxlmately 7:00 p.m. in the Council Chambers on the Project plan and TIF Plan. The notice shall be published in the newspaper at least 10 but not more than 30 days prior to the public hearing, and shall include a map of the modified Project area and proposed TIF District~ 3. The City Manager is authorized and directed to notify the County Commissioner representinq the area proposed to be included in the TIF District regarding the proposed district, in accordance with the Acts. REGULAR COUNCIL MEETING APRIL 14,!997 PAGE 5 4. The City Manager is authorized and directed to transmit a copy of the modified Project plan and the TIF Plan to the County Board and School Board at least 30 days before the date of the public hearing and to take all other actions necessary to bring the Project plan and TIF Plan before the City Council at the time of the public hearing. Approved by the City Council of the City of Columbia Heights this 14th day of April, 1997. Offered by: Seconded by: Roll call: Peterson Ruettimann Ail ayes Mayor Joseph Sturdevant ATTEST: Jo-Anne Student, Council Secretary Approval of License ADp!ications The Council approved the license applications as listed. Pavment of Bills The Council approved the payment of the bills as listed out of proper funds. RECOGNTION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. Proclamations/Presentations i) Arbor Day/Arbor Month Proclamation The proclamation was read by the Mayor and accepted by the Public Works Director. The Public Works Director also displayed the five year award received by Columbia Heights for being a Tree City USA for five years. 2) National Library Week Proclamation The proclamation was read by the Mayor and was accepted by the Library Director. 3) Presentation Regarding Mediation Services Aaron Spevacek, Program Manager for Mediation Services, reviewed the services available through the agency. He also addressed its focus, its volunteers and some of its costs. It has been in existence since 1987. REGULAR COUNCIL MEETING APRIL 14, 1997 PAGE 6 o Roll call on Consent Agenda: All ayes PUBLIC HEARINGS A. Second Reading of Ordinance No. 1340 Being a Zoning Amendment Motion by Jolly, second by Jones to waive the readin9 of the ordinance there bein9 ample copies available for the public. Roll call: Ail ayes This amendment would eliminate the restriction on the number of repair bays allowed for minor repairs. Councilmember Ruettimann noted he is not opposed to the Conoco project, but cannot support changin9 a district which has the potential to affect the entire city. ORDINANCE NO. 1340 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AND PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 1: Section 9.113(2) (9) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.113(2) Conditional Uses Within any "RB" Business District, no structure or land shall be used for the followin9 uses except by conditional use permit. (9) Motor fuel stations (minor) and major fuel stations with minor repairs (not to exceed 4 bays) subject to Section 9.117. is hereby amended to read as follows: 9.113(2) Conditional Uses Within any "RB" Business District, no structure or land shall be used for the followin9 uses except by conditional use permit. (9) Motor fuel stations (minor) and major fuel stations with minor repairs subject to Section 9.117 REGULAR COUNCIL MEETING APRIL 14, 1997 PAGE 7 Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. Offered by: Seconded by: Roll call: Jolly Jones Jones, Jolly, Peterson, Sturdevant - aye Ruettimann - nay First Reading: Second Reading: Date of Passage: February 24, 1997 April 14, 1997 April 14, 1997 Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary ITEMS B THROUGH G ALL PERTAIN TO THE CONOCO PROJECT ON 37TH AND CENTRAL AVENUES. THEY WERE PLACED ON THE COUNCIL AGENDA TOGETHER SO THEY COULD BE CONSIDERED AT THE SAME TIME. THE ITEMS ARE AS FOLLOWS: B. First Readinq of Ordinance No. 1341, Rezoninq - Wiiliams/Bahe, 3701 Central Avenu~ C. Preliminary and Final Plat, 3701 Central Avenu~ D. Site Plan - East Side, 3701 Central Avenu~ E. Site Plan - West Side, 3701 Central Avenu~ F. Conditional Use Permit, 370i Central Avenu~ G. First Readinq of Ordinance No. 1342 - Rec[uest to Vacat~ Alley One of the design contractors stated that at the present time his client will be asking only for a rezoning on the west side of Central Avenue. Some other considerations have come up, therefore, they are requesting that all other issues be tabled to a later date. Motion by Ruettimann, second by Jolly to table these items until April 28, 1997 at approximately 7:00 p.m. Roll call: Ali ayes These issues were addressed later in the meeting under the Citizen Forum portion of the meeting. ITEMS FOR CONSIDER3tTION A. Other Resolutions/Ordinances REGULAR COUNCIL MEETING APRIL 14, 1997 PAGE 8 1) First Readinq of Ordinance No. 1343 Reqardin~ Permittinq -Loadinq and Unloadinq from Alleys Motion by Peterson, second by Sturdevant to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1343 BEING AN ORDINANCE TO PERMIT PARKING IN AN ALLEY FOR THE PURPOSE OF LOADING AND UNLOADING The City of Columbia Heights does ordain: Section 1: Section 7.205(2) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 7.205(2) No person shall park a vehicle in his custody or control in such a manner as to protrude into or obstruct a lane designated for moving traffic or a fire lane, or park a vehicle on a residential street where parking is prohibited, or park a vehicle in any alley. is hereby amended to read as follows: 7.205(2) No person shall park a vehicle in his custody or control in such a manner as to protrude into or obstruct a lane designated for moving traffic or a fire lane, or park a vehicle on a residential street where parking is prohibited, or park a vehicle in any alley exceQt for the Dur~ose of loadinq or unloadinq. Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: April 14, 1997 Motion by Peterson, second by Jolly to establish April 28, 1997 at approximately 7:00 p.m. as the date and time for the second reading of Ordinance No. 1343 ~being an ordinance amending Ordinance No. 853, Section 7.205(2), City' Code of 1977, pertaining to parking in an alley. Roll call: All ayes 2) Resolution No. 97-31 Authorizin~ TemDorar¥ Year-End Interfund Loans and Authorizin~ Year-En~ Transfers REGULAR COUNCIL MEETING APRIL 14, 1997 PAGE 9 There was some discussion whether this item should have gone before the EDA before coming to the City Council. It was detemined that perhaps it should have. The Finance Director also noted he will provide revenue projections to the Council before the next City Council meeting. Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: Ail ayes RESOLUTION NO. 97-31 AUTHORIZING TEMPORARY YEAR-ENDINTERFUNDLOANSANDAUTHORIZING YEAR-END TRANSFERS WHEREAS, the City Council of the City of Columbia Heights has received preliminary year-end financial reports for the period ending December 31, 1996, and; WHEREAS, some funds have deficits at year-end due to outstanding receivables, and; WHEREAS, the Paratransit Fund is no longer needed or used, and; WHEREAS, there is an operating deficit in the Energy Management Fund; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that the following temporary loans and transfers be effective as of December 31, 1996: Tennporary Interfund Loans Loan to: Community Development Fund Community Development Block Grant Fund EDA Fund HP_A Fund State Aid Maintenance Fund State Aid Construction Fund Medtronic Development Fund Sheffield Redevelopment Fund $41,652 46 !58,006 85 29,785 38 7,332 65 15,767 20 71,579 18 38,156 17 32,933 82 Loan from: General Fund 395,213.71 Interfund Transfers REGULAR COUNCIL MEETING APRIL 14, 1997 PAGE 10 .Transfer to: Energy Management Fund General Fund Transfer from: Paratransit Fund Passed this 14th day of April, 1997. 19,897.57 28,061.92 47,959.49 Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 3) Resolution No. 97-32 Beinq a Resolution Requestinq Chanqe to Personnel Policy Manual The Assistant to the City Manager advised that the only change being proposed is to the dollar amount. Motion by Peterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-32 BEING A RESOLUTION ADOPTING REVISIONS IN THE PERSONNEL POLICY MANUAL WHEREAS, in order to establish an equitable and uniform procedure for dealing with personnel matters, the City of Columbia Heights previously adopted a revised Personnel Policy Manual, dated November 13, 1989; and, WHEREAS, as a result of a review of the Personnel Policy Manual, revisions are recommended for adoption. NOW, THEREFORE, BE IT RESOLVED by the Columbia Heights City Council that it does hereby adopt the changes to the Personnel Policy Manual, dated April 14, 1997, a copy of which is on file in the Office of the City Manager; and, REGULAR COUNCIL MEETING APRIL 14, 1997 PAGE 1! o BE IT FURTHER RESOLVED that such revision in the Personnel Policy Manual be effective April 14, 1997. Passed this 14th day of April, 1997. Offered by: Peterson Seconded by: Ruettimann Roll call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary B. Bid Considerations 1) Award of 1997 Miscellaneous Concrete Repairs Project 09700 Motion by Peterson, second by Sturdevant to award the 1997 miscellaneous concrete repairs and installation, Municipal Project #9700, to Gunderson Brothers Cement Contractors Company, Inc. of Minneapolis, Minnesota, based upon their Iow, qualified responsible total bid in the amount of $15,891.00 with funds to be appropriated from Fund 401-59700-4000; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Roll call: Ail ayes 2) Award of Seal Coatinq Bid, Municipal Project 09701 Motion by Ruettimann, second by Peterson to award the 1997 Street Seal Coat - Zone 2, Municipal Project 09701 to Allied Blacktop Company of Maple Grove, Minnesota, based upon their iow responsible bid in the amount of $30,517.36 to be appropriated from Fund 415-59701-5130; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: Ail ayes ADMINISTRATIVE REPORTS A. Report of the City Manaqer The City Manager reported that a report has been received from the St. Paul Companies regarding a lawsuit. If members of the Council have any questions they should contact the City Manager. The City Manager attended a conference at the capitol which addressed housing rehabilitation legislation. It was passed unanimously in the House but there are some concerns regarding its passage by the full House. REGULAR COUNCIL MEETING APRIL 14, 1997 PAGE 12 10. He reported that the Revenue Department felt there would be limited, if any, effect on Columbia Heights with this legislation. Councilmember Ruettimann requested to be copied on the response letter received from Medtronic's legal counsel. Councilmember Jolly commented on how attractive the banners on Central Avenue were. He also requested the minutes from the Board of Review. These minutes will be available at the Continued Board of Review. Councilmember Ruettimann inquired if the City would be reapplying for the services of the Design Team. He was advised this process will be started in September of 1997. B. ReDort of the City Attorney The City Attorney advised that copies of the documents regarding the Lynde Investment situation will be distributed to members of the Council and staff. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetinqs Minutes of the following meetings were included in the agenda packet: March 20, 1997 Charter Commission March 31, 1997 Traffic Commission April 1, 1997 Planning and Zoning Commission CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA Property owners in the area of the Conoco Station at 3701 Central Avenue requested May 12, 1997 be chosen as the date for tabling issues relative to the Conoco project. The date originally chosen was April 28, 1997. Some of the area spokespersons will be out of town on April 28th. The City Attorney stated that a meeting is needed for the Council to approve or deny the rezoning request. The timeline can be extended if the applicant from Conoco agrees. The spokesperson for the applicant responded that the owner does not agree as he is under a timeline to start construction. REGULAR COUNCIL MEETING APRIL 14, 1997 PAGE 13 The Zoning Coordinator stated the final 120 days expires on June 24, 1997. She noted there was a previous attempt to meet with the property owners but this did not happen. An area resident said the meeting did not occur as the architect was not authorized to discontinue seeking a rezoning of the two homes in question. Counciimember Ruettimann suggested that the Planning and Zoning Commission Chairperson, Martaine Szurek, arrange a meeting between representatives of the Conoco Station and area residents. The project's architect said the rezoning is necessary as the use of the two properties must be included in the project to make it profitable. A minimum size is required. He requested a meeting be established by the end of the week. A resident noted that the affected property owners came to tonight's meeting prepared to discuss this issue. The station owner's request to table came as a surprise to them and he felt the resident's request to delay this matter until May !2th should be honored. Councilmember Peterson inquired if the architect's request for tabling was to redesign the project. The architect responded it was to have an opportunity to soften the design and to resolve problems with MnDOT but was not specifically to address the two residences. The meeting with MnDOT is scheduled for Thursday, April 16th. Motion by Ruettimann, second by Jolly to reconsider the following items: First reading of Ordinance No. 1341, rezoning, Williams/Babe, 3701 Central Avenue Preliminary and final plat, 3701 Central Avenue Site plan - east side, 3701 Central Avenue Site plan - west side, 3701 Central Avenue Conditional Use Permit, 3701 Central Avenue, and First reading of Ordinance No. 1342, request to vacate an alley. REGULAR COUNCIL MEETING APRIL 14, 1997 PAGE 14 Roll call: Jones, Jolly, Ruettimann, Sturdevant - aye Peterson - nay Motion by Ruettimann, second by Jolly to table the six aforementioned items until May 12, 1997 at approximately 7:00 p.m. Roll call: Jones, Jolly, Ruettimann, Sturdevant - aye Peterson - nay 11. ADJOURNMENT Motion by Ruettimann, second by Sturdevant to adjourn the meeting at 8:55 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL CONTINUED BOARD OF REVIEW APRIL 21, 1997 o ROLL CALL/CALL TO OR~ER The Mayor called the Continued Board of Review to order at 7:00 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present. PURPOSE OF THE MEETING To update the Council on any changes that have been made to 1997 property valuations for tax payable in 1998 as a result of additional information and interviews requested at the Board of Review on April 7, 1997. RECOMMENDATIONS/FINDINGS OF COUNTY ASSESSOR A) Bill Marshall, 1600 Innsbruck Parkway The Assessor's findings are that there should be no change; that the water problems being experienced are temporary; and, the water problems do not impact the value of this property nor any property in the area. She also used nine homes in Mathaire as "comparables" in setting the value of this home. Mr. Marshall felt the water problems have existed for a long time and there is a possibility that a complete rebuild of the watermain in his street may be necessary in the future. This possibility holds a price tag of nearly $25,000 in assessments. He also did not feel the "comparables" to his property were valid. The values of these nine homes range from $94,000 to $150,000, the midpoint of which is $t22,000. He is requesting a ten percent reduction in value which would be $121,700. He drafted a graph which showed the values placed on his home since it was built. The value he feels is fair was the value placed on it in 1995, the year he recalls experiencing water problems which were severe. Mr. Marshall continues to feel the value of his property has been compromised with the water quality and would result in a "distressed" sale when his property is marketed for sale. The County Appraiser explained she still feels no change is a correct recommendation and that Mr. Marshall can follow the appeal system to the County Board of Equalization and eventually to tax court, if he so chooses. CONTINUED BOARD OF REVIEW APRIL 21, 1997 PAGE 2 The Council concurred that no change be made at the Local Board of Review. m o Go Ho Lee Stauch, 1155 Khyber Lane - No action required. David Wright, 999 4!st Avenue - No action required. Jane Halek, 4602 Fillmore Street - The assessor recommends no change. Bruce Nawrocki, 1255 Polk Place - No action required. Kevin McGinnity, 4432 Second Street - The assessor recommends no change. Joyce Meier, 4931 Jackson Street - The valuation on this property decreased last year. The assessor recommends no change. Harold Hoium, 4321 Fifth Street - No action required. Jill Voelker, 4549 Taylor Street - There was a reduction in value from $103,400 to $98,000 recommended by the assessor. Mary Maxton, 2125 Argonne Drive - No action required. Stephanie Small, 1091/1093 Polk Circle - There was a reduction in value from $104,700 to $100,700 recommended by the assessor. Jay Melton, 4535 Taylor Street - There was a reduction in value from $105,700 to $100,000 recommended by the assessor. Dr. Scott Poster, 1620 Innsbruck Parkway - No action required. Vernon Moore, 2235 Chalet Drive - No action required. Robert Ruettimann, 2115 43rd Avenue - The assessor recommended no change. Gary Peterson, 3712 Lincoln Street recommended no change. - The assessor CONTINUED BOARD OF REVIEW APRIL 21, 1997 PAGE 3 ADOPTION OF THE ASSESSMENT ROLLS Motion by Ruettimann, second by Peterson to adopt the 1997 Assessment Roils as presented and amended. Roll call: Ail ayes ADJOURNMENT Motion by Peterson, second by Ruettimann to adjourn the Continued Board of Review at 8:10 p.m. Roll call: Ail ayes Jo-Anne Student, Council Secretary Mayor Joseph Sturdevant CITY COUNCIL LETTER MEETING OF: APRIL 28, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER APPROVAL NO: 4 ASSESSING ITEM: ESTABLISH A PUBLIC HCONSiDER ALLEY LIGHTINGEARING TO BY: JANE GL EASON By.Y.',~~/~ NO: ,i~. ~ ~ ~ DATE: APRIL 21, 1997 Please establish a Public Hearing date for formal consideration of assessing an alley light to benefitted properties. The alley is located between Second Street and Second ½ Street, and 37th Avenue to 38th Avenue. The petition is for one 100 watt HPS light to be installed on an existing pole between 3724 and 3732 Second ½ Street. There will be thirteen parcels included in the assessment. Of these thirteen parcels, twelve property owners signed the petition in favor of installing the alley light. RECOMMENDED MOTION: Move to establish May 27, 1997, 7:00 P.M. as a Public Hearing for consideration of alley lighting between Second Street and Second ½ Street, 37th Avenue to 38th Avenue N.E. COUNCIL ACTION: ~ane.g\mia~ock\callhear.ltr IIZ.' 7 I1 PETITION We the undersigned petition the City Council of Columbia Heights to install one 100 watt HPS street light in the alley. The light will be installed on the pole between 3724 and 3732 2 1/2 Street. We understand that we will be assessed annually for the light. For a 40' wide lot, the current cost is approximately $10.00 per property per year. This cost will increase with increases in the electric rate. INSTALL ~ ./-"') ADDRE_S S LIGHT DO NOT INSTALL LIGHT AGENDA: Consent Agenda NO. ITEM: Donation NO. CITY COUNCIL LETTER Meeting of: April }8, 1997 ORIGINATING DEPARTMENT I CITY MANAGER POLICE ] APPROVAL: BY: Thomas M. Johnson..~ BY: DATE: April 21, 1997 v ~ ~. DATE: On July 30, 1997, the Columbia Heights Police Department will hold a memorial for Officer Curt Ramsdell marking the 20th anniversary of his being killed in the line of duty. As part of this memorial, the department has arranged to bring in three bagpipes and a snare drum to play during the memorial. The Columbia Heights VFW Post #230 has generously consented to donate $400 to cover the costs of bringing in the bagpipes and the snare drum. As recognition for this donation, the Columbia Heights Police Department recommends the following motion. RECOMMENDED MOTION: Move to accept a donation of $400 from the local VFW Post #230 to be used to pay for the professional services of three bagpipes and one snare drum during the Curt Ramsdell memorial to be held on July 30, 1997. TMJ:mld 97-147 COUNCIL ACTION: CITY COUNC_IL LETTER Meeting of:April 28. !997 AGENDA SECTION: C 0t'l S E ftT ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ~q[~) ITEM: ADOPT ORDINANCE NO. 1343, REVISING ORD. BY: Mark Winson ~q" BY: /,~..~ 853 TO PERMIT I. TNLOADING ANf) LOADING FROM DATE: April 22, 1997 DATE:~'~ ~*~/t/'Z~'~'~-~'Z/"~r~ LEYs 4t Background: A resident in the 5200 block of 44 Street has made a number of calls to the Police Dept. regarding the blocking of the alley behind Galaxy Auto and Heights Liquor by delivery trucks. Police response to these complaints has revealed a conflict in the City's ordinances. Ordinance 853,,Section 7.205(9), states that commercial vehicles shall not be permitted to park or stand longer than 24 hours continuously or in front of, or beside any property in a residential district, except for the purpose of loading or unloading. Ordinance 853, Section7.205(3) states in part that no person shall park in an alley. Discussion: The Traffic Commission reviewed these ordinances at their meeting of March 5 and have requested that the City Council consider amending Section 7.205(3) to allow vehicles to park in an alley "for the purpose of loading or unloading". Attached is an ordinance amending Section 7.205(3) to allow this. The first reading of Ordinance 1343 was held on April 14, 1997. RECOIvlMENDED MOTION: Move to waive the reading of Ordinance No. 1343, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1343, an ordinance amending Ordinance 853, Section 7.205(2), City Code of 1977, allowing loading and unloading of vehicles while in an alley. 97-223 COUNCI~ ACTION: ORDINANCE NO. 1343 BEING AN ORDINANCE TO PERMIT PARKING IN AN ALLEY ]FOR TIllg PURPOSE OF LOADING AND UNLOADING The City of Columbia Heights does ordain: Section 1: Section 7.205(2) of Ordinance No. 853, City Code of 1977 which currently reads as follows, to wit: 7.205(2) No person shall park a vehicle in his custody or control in such a manner as to protrude into or obstruct a lane designated for moving traffic or a fire lane, or park a vehicle on a residential street where parking is prohibited, or park a vehicle in any alley. is hereby amended to read as follows: 7.205(2) No person shall park a vehicle in his custody or control in such a manner as to protrude into or obsti-uct a lane designated for moving traffic or a fire lane, or park a vehicle on a residential street where parking is prohibited, or park a vehicle in any alley except for the purpose of loading or unloading. Section 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: 4-14~97 4-28-97 4-28-97 Offered by: Ruet~;im~nn Seconded by: Peter son Roll Call: All ayes Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary COLLFIVIBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Kathy Young, Assistant City Engineer Thomas M. Johnson, Chief of Polic~c~'z~ Topic for March Traffic and Safety Commission February 11, 1997 On February 10, 1997, we responded to a call of a truck blocking the alley in the 5200 block of 4th Street. The vehicle blocking the alley was a commercial vehicle pumping oil into Galaxy Auto. We have had the same complaint for vehicles unloading at the city liquor store. We also received a similar complaint prior to this one that another officer handled. The officers responded to the complaints in two different ways in spite of the complaints being almost identical. The problem is that two of our ordinances appear to conflict with each other: 7.205(3) states in part that you cannot park in an alley; 7.205(9) states that commercial vehicles shall not be permitted to park or stand longer than 24 hours continuously or in front of, or beside any property in a residential district, EXCEPT FOR THE PURPOSE OF LOADING OR UNLOADING. Please advise if 7.205(8) pertains to alley ways or not and if 7.205(2) pertains to commercial vehicles in alley ways. , TMJ:mld 97-087 Official Proceedings Columbia Heijhts Traffic Commission March 5, 1997 Page 3 VI. OTHER NEW BUSINESS A REQUEST TO RESTRICT DELIVERY TRUCKS FROM BLOCKING ALLEYS. Ms. Ballentine of 5230 4th St. N.E. was present as well as Scott Turner of Galaxy Auto Center. Galaxy Auto has four different services using the alley. These services are for garbage, waste oil, oil delivery and tire disposal. Deliveries or pick-ups are usually only 15 minutes in length. Ms. Ballentine's complaint is that she cannot get into her driveway when these trucks are blocking the alley. She indicated that the City's Liquor Store delivery trucks are sometimes parked for up to two hours. She suggested that these deliveries be made to the side of the store rather than in the alley. Police Chief Johnson stated that the police have responded to complaints of vehicles unloading at the City Liquor Store and blocking the alley. The problem appears to be a conflict in the ordinance that has two different interpretations; 7.205 (3) states that there is to be no alley parking and 7.205 (9) states that commercial vehicles shall not be permitted to park or stand longer than 24 hours, except for the purpose of loading or unloading. There is no time limit spelled out in the ordinance. Commissioner Duda suggested that a letter be sent to the Liquor Store Manager. Commissioner Jolly indicated that the City Manager should resolve this issue as he supervises the Liquor Store Manager. Motion by Duda, second by Goodman to direct the City Manager to resolve the issue of the Liquor Store delivery trucks blocking the alley. Roi1 Call: All ayes. The Commission members requested that a copy of any correspondence by the City Manager be given to them: Galaxy Auto will also remind their delivery trucks to be courteous and be careful not to block the alley. Police Chief Johnson will issue Ms. Ballentine a permit to park in front of her house between now and the time this issue is resolved. Official Proceedings Columbia Heights Traffic Commission March 5, 1997 Page 4 VII. VIII. Motion by Duda, second by Jolly, to request that the City Council add the terminology "except for the purpose of loading or unloading" to Ordinance 7.205 (3). Roll Call: All ayes. REPORTS A. CITY ENGINEER 1. PROPOSED TRAFFIC LANE MODIFICATIONS ON 40TH AVENUE AT CENTRAL AVENUE. Staff indicated that Mn/DOT has reviewed the intersection and they are not proposing to restrict parking on the north side of 40th Avenue. 2. REQUEST FOR HANDICAP PARKING SIGN Ms. Karen Linge has requested a handicap parking sign at 4351 6th St. The handicap permit number was provided. Motion by Carlson, second by Duda, to install a handicap parking sign at 4351 6th Street. Roll Call: All ayes. 3. APRIL MEETING The April Traffic Commission Meeting will be held on Monday, March 31, 1997 at 7:00 P.M. B. POLICE CHIEF C. COMMISSIONERS ADJOURNMENT Motion by Goodman, second by Sturdevant, to adjourn the meeting at 8:50 P.M. Call: 'All ayes. Roll Respectfully sub n'C,-t-ted~ Joanne Baker Tra[fic Commission Secretary CITY COUNCIL LETTER Meeting of:April 28, 1997 AGENDA SECTION: ORIGINATING DEPARt?MENTal CITY MANAGER SEWER REPLACEMENT - LABELLE OUTLET DATE: Background: The storm sewer from Labelle Pond to the intersection of 44th Avenue and Tyler Place was installed in the early to mid-196ffs. The sewer was constructed with bituminous coated corrugated metal pipe (BCCMP) and ranges from 24" to 48" in diameter. The location of the pipe is displayed on the attachment. Discussion: Staff is proposing to have the pipe replaced or lined from LaBelle Pond to the manhole at 44th Avenue and Tyler Place over the next several years. The storm sewer pipe west of Tyler Place is reinforced concrete pipe. The BCCMP has reached the anticipated life span for this type of pipe. This is a major trunk sewer line and the City cannot afford to have significant pipe deterioration or failure. Phase 1 is to replace the pipe from LaBelle Pond outlet structure to the south side of 42nd Avenue. There is $30,000 in the 1997 budget. Funds will be budgeted each year until the project is complete. Recommended Motion: Move to authorize staff to seek bids for replacement of the storm sewer from the LaBelle outlet structure to the south side of 42nd Avenue. 97-222 COUNCIL ACTION: rY Z Ld (O 100' 43rd END PROJECT Ig" 520' AVE 12" 5' AVE 1 2" 12' 12" 20' 42 ,34 d 17' 23' C.D 12" 1 12 CONTROL ELEV. S NORMAL - 215.0 HIgH - 216.0 222' BEGIN -- PROJECT 2O' STRUCTURE · 20' 48' CITY COUNCIL LETTER Meeting of:April 28, 1997 AGENDA SECTION: d D/Y'-?~Y47~ ORIGINATING DEPARfi~MENT~ CITY MANAGER NO' ~.~ PUBLIC WORKSH ~'/~/z~ ITEM: AUTHORIZATION TO SEEK BIDS FOP, BY: Mark Winson~"~/~e - BY: FURNACE REPLACEMENT AT GAUVITTE DATE: April 18, 199ff DATE: Background: Public Works has over the last several years been replacing the furnaces in the park buildings. Furnaces have been replaced in the last three years at Maithaire, Keyes, McKenna, Ostrander, LaBelle and Huset. The last to be done is Gauvitte. Discussion: $5,000 has been budgeted for replacement of the Gauvitte furnace this year. Generally, the furnace replacement has included redoing of all or a portion of the duct work. Recommended Motion: Move to authorize staff to seek quotes for replacement furnace at Gauvitte. 97-221 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of:April 28, 1997 AGENDA SECTION: ~OA[d'~,4t' r' ORIGINATING DEPARTMENT:/} CITY MANAGER ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: Mark Winson ~'7~ BY: CENTRAL AVE. MANHOLE REHABILITATION DATE: April 18, 199~ DATE: Background: The City is responsible for City-owned utilities in Central Avenue. Many of the sanitary sewer manholes were constructed over 50 years ago with either manhole block or brick. Some of these materials are beginning to deteriorate. The Sewer and Water Department staff have reviewed the condition of 29 sanitary sewer manholes located in the travel lanes on Central Avenue, from 37th Avenue to 45th Avenue. Nine manholes were in good condition and no repairs were needed. Ten manholes were in good condition and needed minor repairs, such as new covers or new adjusting rings between the manhole cone section and the casting. Four manholes were in fair condition and needed the top 2' - 3' of the cone section and the adjusting rings replaced. Six manholes were in poor condition and needed to be completely lined with new cementious material. The location and condition of each manhole is displayed on the attachment. Discussion: Staff is proposing to have this work done by a contractor. It is desirable to have the project proceed as quickly as possible to minimize the inconvenience to traffic on Central Avenue. That is not feasible with the various duties required of Sewer and Water Department personnel. There is $9,000 in the 1997 budget to begin the work. Funds will be budgeted each year until the rehabilitation project is complete. Recommended Motion: Move to authorize staff to seek bids for rehabilitation of Central Avenue manholes. 97-218 COUNCIL ACTION: 6617 ~_..--15 ~O~h 13 / ~00ULD, CONDITION OF MANHOLES ON CENTRAL AVENUE FROM 37TH AVENUE TO 45TH AVENUE __ MANHOLE TYPE OF DIAMETER DEPTH NUMBER CONSTRUCTION ('INCHES} (FEET) CONDITION NEEDED REPAIRS WEST SIDE - SOUTH BOUND 1 Block and brick 27 9 Good None 2 Block and brick 27 9 Fair Replace top 3 feet 3 Block and brick 24 10 Poor Line manhote 4 Block and brick 24 13.5 Poor Line manhole 5 Block and brick 24 14.5 Poor Line manhole 6 Block and brick 24 9 Good None 7 Block and brick 24 9 Good None 8 Brick 24 8.5 Poor Line manhole 9 Brick 24 16.3 Poor Line manhole 10 Brick 24 13 Fair Replace top 3 feet EAST SIDE - NORTH BOUND 11 Brick 24 11.25 Good Replace rings under casting 12 Brick 24 12 Good Replace rings under casting 13 Brick 24 11 Good None 14 Brick 24 12 Good None 15 Brick 24 1 t .5 Good Replace rings under casting 16 Pre-cast 24 10.5 Good None 17 Pre-cast 24 10.5 Good Replace rings under casting 18 Pre-cast 24 11 Good None 19 Brick 24 11 Good Replace rings under casting 20 Brick 24 8 Poor Line manhole 21 Pre-cast Good None 22 Block and brick 24 11 Good Replace cover 23 Block and brick 24 13 Fair Replace top 3 feet 24 Block and brick 27 10.5 Good Replace rings under casting 25 ' Block and brick 24 8.5 Good Replace rings under casting 26 Block and brick 24 9 Fair Replace top 2 feet 27 Block 24 8,5 Good Replace rings under casting 28 Pre-cast 24 6 Good Replace rings under casting 29 Pre-cast 24 4.5 Good None CITY COUNCIL LETTER Meeting of:April 28, 1997 AGENDA SECTION: ORIGINATING DEPARTMENT:~ CITY MANAGER NO: ~ PUBLIC WORKS ~ ITEM: AUTHO~ZATION TO SEEK BIDS FOR ROOF BY: M~k W~son IMPROVEMENTS AT LOMAS, GAUVI~E, DATE: April 18, 199~ : l~omianki Background: The building was constructed in 1981. Modifications were done several years later to eliminate the flat roof at the top of the building. This section of the roof leaked and was a constant maintenance problem. The original asphalt shingles are still in place on the remainder of the building. The original roof construction consists of 1-1/2" tongue and groove wood decking and a composite of rigid insulation with asphalt shingles. Discussion: The upper four feet of roof area needs to be reconstructed to provide a uniform surface. This is similar to the work done at Prestemon. A layer of asphalt shingles will be installed on the entire roof surface. Options will be provided to install an aluminum fascia and to add an overhang. The purpose of the overhang is to reduce the potential for water to penetrate into the exterior wall cavity and to improve the appearance. The Park Department budget includes $5,000 for the work. Gauvitte Background: The building was constructed in 1975. There has been no work done on the roof, other than patching as needed. Discussion: A layer of asphalt shingles will be installed on the roof surface. Options will be provided to remove the exposed rafters and supporting column near the building entrance and install an aluminum fascia. The Park Department budget includes $2,000 for the work. Background: The building was constructed in 1974. There has been no work done on the roof, other than patching as needed. Discussion: A layer of asphalt shingles wilt be installed on the roof surface. An option will be provided to install an aluminum fascia. The Park Department budget includes $2,000 for the work. Recommended Motion: Move to authorize staff to seek bids for roofing improvements at Lomianki, Gauvitte and Maithaire park buildings. 97-220 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of:April 28~ 1997 AGENDA SECTION: ~¢A/d'gTzt[7- ORIGINATING DEPARTMENT: CITY MANAGER ITEM: AUTHORIZATION TO SEEK BIDS FOR LINING BY: Mark Winson BY: OF POLK PL. SAN. SEWER - MULCARE TO POLK CR. DATE: April 18, 199]~ DATE: Background: Public Works has identified several sections of sanitary sewer line that have recurring problems with root growth, separated joints or deterioration. Each year money is budgeted to correct these problem sections. One such section is the sanitary sewer tine in Polk Place from Mulcare Drive to Polk Circle. Discussion: The last two years, Public Works has let bids for relining of sanitary sewer lines, one in the area of 3Th and Reservoir and the other in the area of Silver Lake. The line in Polk Place would be another candidate for this process. $30,000 has been budgeted in the Sewer Capital Improvement Fund for redoing this line. Recommended Motion: Move to authorize staff to seek bids for lining the Polk Place sanitary sewer from Mulcare to Polk Circle. 97-219 COUNCIL ACTION: 52nd 10" 19 7.3_Z:.~O 244' 10" 244' q,~ % 275' ~1 (/) C) 200.20 ~ 1 % % 100' 225'~ 0 '0 PIERC 230' ,.¢jb.~ LINCOLN 266,69,,~ ~so' ~ 220'q.~¥ ~. 238'901~ 350' 290' 141' 255' q,~b%'~ % % CITY COUNCIL LETTER Meeting of: April 28, 1997 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4 City Manager APPROVAL ITEM: Establish Council Work Sessions.~ ~ BY: J. Student BY: ~-~ DATE: 4-23-97 DATE: The starting time for the May 5th Council work session is being recommended to be 8:00 p.m. as there is a Traffic Commission Meeting scheduled that evening for 7:00 p.m. MOTION: Move to establish Monday, May 5, 1997 at 8:00 p.m. and Monday, May 19, 1997 at 7:00 p.m. as dates and times for Council work sessions. COUNCIL ACTION: TO CITY COUNCIL APRIL 28, 1997 *Signed Waiver Form Accompanied Application 1997 BUSINESS LICENSE AGENDA APPROVED BY CONTRACTORS LICENSED AT FEES BUILDING OFFICIAL *Allcraft Home Improvement *Arrow Construction Care Air Conditioning *Contracting Enterprises *Karkela Construction, Inc. Northern Asphalt Construction *Northland Siding & Insulation *Refrigeration Services *Scenic Sign Corporation *Speedy Sign A Rama *Wagamon Builders, Inc. 2938 Fillmore St. N.E. 2160 Crystal Ave. 121t Old Hwy. 8 660 Sullivan Drive 3280. Gorham Ave. S. 11064 Raddison Rd. N.E. 2158 Main Street 4110 Central Ave. N.E. 828 So. 5th St. 2216 W. County Rd. D 6559 Pine Street ¢1-0.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 TAXICAB DRIVERS POLICE DEPARTMENT *Dominic Emil Kielas 1312 W. 32nd St., Apt. B 20.00 TAXICAB VEHICLES POLICE DEPARTMENT *Suburban Taxi Corporation 3315 N. 2nd Street 75.00 license.ag CITY COUNCIL LETTER Meeting of: April 28, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S NO: 4 RECREATION APPROVAL ITEM: REQUEST BEER/SULLIVAN PARK BY: C. BLOWERS BY: NO: ~-- ~'t~ DATE: 4-24-97 DATE: Mary Hanson from Medtronic Neurological Division, 800 53rd Avenue N.E., Columbia Heights, Minnesota, is requesting permission to serve beer at Sullivan Park during an employee gathering on Thursday, May 15, 1997, 1997, from approximately 6:30 p.m. to 9:00 p.m. This item has been approved by the Park and Recreation Commission at their meeting of April 23, 1997. RECOMMENDED MOTION: Move to approve the request from Mary Hanson, Medtronic Neurological Division, 800 53rd Avenue N.E., Columbia Heights, Minnesota, to serTe 3.2 beer at their employee gathering on Thursday, May 15, 1997, at Sullivan Park from approximately 6:30 p.m. to 9:00 p.m. COUNCIL ACTION: APR--24--~? THU 8:40 RECREATION DEPT. Med[mnic[ FAX NEUROLOGICAL DI VISION 80(I 53rd Avenue NE Columbia Height.% MN 55421 (612)5'14-5644 FAX (012)51t-5284 TO: Columbia [ teight~ Pm'k & Recreation Dept. FAX #: 782-2869 FROM: Mar)' Ho~so~, 514-56-M DA'I'E: April 23, 1997 NUMBER OF PAGES: including thi~ cover page We would like to request serve alcohol be granted t, Medtronic Neurological for Thursday, M~y 15, 1.997, from approximately 030 p.m. to 9rf!0 p.m. ' Please advis~ if ~his cnn be appro~ Thank you in advance fin' yvur co~ideration of this request. CITY COUNCIL LETTER Meeting of: April 28, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER ' S NO: 4 RECREATION APPROVAL ITEM: REQUEST BEER/LOMIANKI PARK BY: C. BLOWERS BY: NO: Dan Heryla and family, 3811 2 ~ St. N.E., Columbia Heights, Minnesota, is requesting permission to serve beer at Lomianki Park during a family celebration on Sunday, May 18, 1997, 1997, from 2 p.m. to 7 p.m. This item has been approved by the Park and Recreation Commission at their meeting of April 23, 1997. RECOMMENDED MOTION: Move to approve the request from Dan Heryla and family, 3811 2 ~ St. N.E., Columbia Heights, Minnesota, to serve 3.2 beer at their family celebration on Sunday, May 18, 1997, at Lomianki Park from 2 p.m. to 7 p.m. COUNCIL ACTION: ~EPT . '¢,¢1- 'YZ~O .... ' ..~ .'~ ....~. A!._ 04/24/97 t3;:.30:37 H i s to r y 203 20 5 225 235 240 270 40 ! 402 410 4:~. 5 4:50 601 602 603 609 65 :[ 652 702 7] 0 720 885 TOTAL. I:-),r:!:!',!iii:i:~:A i... 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EWOOI) GF~:I:GGS--COOF'E:R & CO JOHN~..";OFI BRO~;,, LiC-)LJOR I".iZ[;I(E ,:TR & MARY JO PIZSIq.".Z t:'ETTY []A'2;I-'I -- KARr. CN MOE:L..L. F'I'-I]:L.t..~.'!.:F'S I~4:[i,IIi!: & SPIRTS I:'R ! 01:;~ W l hie F'ROIE:X F'F!OTO SYS"I"EM Q L.t A l....r:i: / F~.'. A N D A L_ L H ~!;TAR ]''IR.'I: BL.iNE S]"t!.:. E L. T,r.c C H 647! 9 47 ,, 82 64720 59 ,, 73 6472.I. 6.1 . 65 64722 200.00 6472::,~ 583 ,, :1.3 64724 2,342 ,, 8:!. 64725 60.00 64726 2 :, 230 ,, 82 64727 200 ,, 00 64728 1. 37 ,, 34 64729 2.1.3 ,, 09 64730 58 :L. 78 64731 56. t .1. 647~':;2 F$!. 50 64733 200.00 64734 9,663 ~, 33 64735 3 :, 479.8I 64736 !04.05 64737 6 .. 8.1. 6. 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A N D .(::i N ,'.~ ,,~.., FIE':NNI.:.':F':I:N TI:.'".C:H r':Cll ~ At:;~A P'IAR l< T ~ f~ B!EST' & 64767 :L05.00 64768 ..-~8 ,, 00 64769 79(:) ,, 40 64770 269 ,, 00 64771 35 ,, 98 64772 2 :, 23 ! ,, 66 6477::; 2:13 ,, :L8 64774 :L :, 8:!. 5 ,, 00 ¢:.-.4775 5 :, ! :.lid; ,, O0 64776 7 :, 400 ,, 42 64777 :L63 ,, 44 64778 27<5 ,, 9::; 64779 673.00 64780 I. :, 434 ,, 00 64781 :L :L 7 :, 774 ,, 90 64782 20 ~, 08:5 ,, 66 64783 94.62 64784 :L 74.00 64785 :L :, 25:1.. 63 64786 749.90 64788 7'..-",6.7:.".'.. 64789 :!., 270 ,, 00 647'-.5'0 60"5'. 00 6479:!. :L :L 5 ,, 00 64795 2:L0 ,, 75 ¢.':,4794 5 ,, 56 64795 ..> ;.~. 6. 64796 45.$)9 64797 :L :, 772:: ,, 49 c':,479G.) 4,744 ,, 30 6479'9 4(;'9 ,, 06 64800 182,,92 6480.1. 8 ,, 00 64802 98, Or,) 64803 .¢37 ,, 65 64804 4.26 64805 390.00 64¢.-::06 ..... 64807 68 ,, 90 64808 500.50 64809 269 ,, 23 648:L 0 :L :7.?. :, 502.09 648:L :L 2:L 7 ,, 20 64~ :L ;ii'. 303.00 648:L 3 :L :: 545 ,, 00 64~:L 4 506 ,, 08 BRC F.T, NANC.T. AL 8YS'TEM 04/24/97 13:3 C he c i.:. H i s to ry 4/28/97 COUFiCZL. LTST C,]~TY OF-- COL.UMB.TA HEIGHTS GL. 540R-V05,00 F:'AGr.-'.~ 3 B A N K V E N I) 0 R CF!ECK NUMBER AMOUNT BAN K CI.*tlECI< :I: FI(3' ACCOLJFtT BOOKMIEN I NC/'f'!-It:Z BRAI...IN ]~NTEF.!T'E:.C CORF:' BFL'W Z hlC'- BUFf'EAU OF:' CR]]~t]~NAL AF'F'RE CA'TC'.O F'ARTS 8Ei:;,'VIC. Ii-] C.F.'.FITt-TAL t¥tlDOLE 8CI..IOOL CHIEF~:OKEE F:'OWER EQU]]:'MEN'T C]]'¥Y OF ST F:'AUL. C :[ 'T' Y W ]: I),r-i: L 0 C'- K S ;'"~ ]: 'T .~--1Z N G C'.L. EAN SWEEP ]:FiC COCA-.COLA BO'T'TL. ]: Fl[.'-; M ]: DWE COL.IJMB]:A !-.iE:!GHTS CHAMBER COM.~:'uTEr.~: C ! TY COtgFiF_-':L.I...Y ]:NDUST'F-'ZAL EL. EC C[]IqSTF;~'UCT ]:(:)N BULLE'T]: []OF'Y E[:)U]:F:'MENT ]:NC CREST V]:E:W LUTb!L:.:RAN I'-IOME []SC CF;:.ED :t:'1" SERV:!: CES .1} C HEY CCIMF:'ANY I) J'S MUNTCZF:'AL SUF'F:'LZES ):) ,, A ,, F;t ,, E ,, AMEI:;,']: CA DA!...CO ENTEF,:F'R'.]'SES :r. FiC DAN KA OF'F:'F:'t C!E T MAG :i:.I',IG CO DAT'A--CAL COF;.'.POF<A'i" ]] ON Dt..JST i N/RZ CHARD E!'IE'F;.:G]:NG TECHNOL.OG:[ES CO F'ERT]:MIX :, ]:NC F:'I...EXTBLE F'!F'E TOOL. CO. F'OCL!S N~E],,~SF'A F'EF;.:S I.t..~,:.L. O]:L SEF;.~IVCE G:i: LLUFID EFITi!!:F;:F'R ]: [:')(:)OD !;'iD/ DR GARY H ,D. L. MF_"'SAB]: HAIqCE COMF:'AFI ! F.-':.8 H A F'P E L. / J,r:~: F;.:R Y HART'8 AUTO 8UF'F'L.Y H]:TES F:'LORAL HOME DEF:'OT ]:FISITUF'ORM CENTF;tAL.:, .T. NC ]:FITEF<NATZONA. L CRYSTAL MF JACK8 SMALL I:'ENG]:NE :[NC JE:F.!F~tY 'S S]:GNS K MAR'T' KAL. L.ESTAD/GARY l<l!!:Nl',lr:i:I)Y ,~. GRAVEF! KUSTOM SIGFIAt...S ]:F!C I...ANCI EQLt]:F:'M!EFi'T CO,, 648:1. 5 37.77 64816 3 :, :t. 38 ,, 24 64817 1 ! :, 304 ,, 47 64818 655.00 648:1.9 956 ,, t 1 648170 i ,, 000 ,, 00 6482 ;~ 424.94 64822 290 ,, O0 64823 4.00 64824 58 ,, 50 64825 ! 55 ,, 00 64826 275.00 64827 2,023.50 64828 56.90 6482~ 91 ,, 00 648750 844 ,, 60 648~:~ 1 9,464.37 64832 10,,00 64833 205 ,, 51 64834 782 ,, 44 64835 100 ,, 85 64836 2:t. I ,, 22 64837 700 ,, 00 64838 ~99 ,, 93 64839 ~5 ,, O0 64840 438.55 64841 930 ,, 25 64842 9~7 ,, 42 64843 I, 175,, 80 64844 53. :1.4 64845 J 54,, 57 64846 !20,,00 64847 ::i81 ,, 48 64848 36 ,, 19 64849 3, 155,,00 64850 65.74 64851 59.88 64852 38 ,, 43 64853 4,029 ,, 01 64854 35,,90 64855 43 ,, 32 64856 127 ,, 80 64857 44 ,, 56 64858 230 ,, 68 64859 647.38 64860 i I , 059 ,, 04 64861 53.70 BF~'.C'. F T NAN ..Ft. T Al... SYSTEM 04/24/97 1:3: 3 Check J-.!i s to,'y 4/28/97 CZ'T'Y OF CC)LUMB:!:A Gl.. 540,'.:;.'..-V0 5 ,, O0 PAL'S, ii!: 4 BA l'q t,( VE: 1'..II)0 R BAN K CI..lt!i:C K]: fig ACC(]Lti,!T L. [-i:!ii: F:' BF,'OS ,, MA(:.'. I:.:)L.I!EE']',i t!.-".[?U]:F:'?tlEI~-!T !,'h.'t'.,,THEi]',IY ;-,'; DE:LORES MAY!i!:F;.t D.'!; 8'T'F;..' :!: BLrT T. Ohi 1',-I C C.:i ]: ,,",I i',l ]: 8./I:~ U 8 Ei; !ii; L t~itENAF;.'.DE; CASHWAY L.UMBEI.",.:-F: MiE F,' ]: T t.?.. A 0 G r..i: f~IET'F;,'(] ,~!.';:FA MA.i',h'~G!EME}.iT AS !~I:!:I)bAr:!:S';T LOCK & SAFE !"! Z l'..h& F;,' i'fi :I: ?,!F!C;.OF;,' I::.'.E]'-!Ti:;:;.':'-~L. h. 'r ,, ,., 'AI:'~]t 'r .q !TQL,~ :!' F:'PI!EI',IT C:.-O M T !,!l',!!ii:Ar'OL. :I: 8 ,r.:' ]: FIANCE: DFZF:'T M :I: t',it'.iE.f:;CYT'A C:C)NbhSY t:r T i:;..'!ii: .~. t"!]:NNE:E;OTA St"!REDD llqG L. LC M T t'qt~.ili~:80"f'A SUN F:'U.¥d.. T. CAT :I: 0 ~ · F r~.r- r- ....... z A...,,,,., I,'t ,,.F':~..,.:.~:.AT.t.i]N ..& F~!,'.. ,.'~c: M'T :I: )} :[ 8TF;,' :[ B!J T' ;!; f,.i A'T (] A t'..IC)Fi~E;E],'!At',I At~.'.AF. tDS & ENGR'fiV 0 !::' F:' ]; CIZ C! !<E;F!~!:VAb/HAA !::'iii]::'ST-.COL.A-7 I..tF:' F'L.A].>'A F:'O WtEF;,' F;,'AY..', :!: 0 8HAC !< F;:AF:']:.T.) C:.~F;,'AF'i.-IZCS & l:;.:lii: A S(] F~ TEi: C H ;'.i.'.])L F;.'i'.:'ZT'ATL DATA '..".-;,YS. TE]~!S OF: M ~i:;l..ltil;F.~bJ :I: Fi iAI .T 1... L. T. AMS E;t.-!O. F;,'i~?,.,-' :I:iZW/C I TY OI"- S:I:GN SOL. I..rT]:ONS:, If, lC !'] 0 F:' T W A RIi-.". 'T' A T L. 0 F;.! 8 8C)UTHEi:F;..'N AIqC)KA CC.'I, LJ?,ITY 88(S / N YS C A/t,h'-¥'f L. 8T Ai',Ff,'HCq',IY/C'.]:TY OF' ST I,IA'T"T't-I.K.:W I...UTH!iiT;,'AN CHI..!R S'T'EEi]... TECH ll',tC 8TF;.'.E Z CI-!IEF;.'. GI. jl,.I ' 8 :F t',h'.T;/D(:)N E.,'.YSTEi:ME; SL!F:'F'L.Y TI-,IC, 'T' A 8CI-tTt::'S!(Y & SC)N8 TI'-IC 'T'CiWI',I ~',. CC)t..ti',ITRY OF'F']:Cr.-.". TF;.':I:A!-TCC~ A.F;.f¥'S & Ci:;:AF:'TS 'T'i. jF;.'.i',i,O.U ]: 87' iii I',!C: 'T'W]iIq CTTY HARDbJA!~'!E 'T'W]i!-,t C'.]:TY ,..]'AIq]i]"(]~ 8UF'F'L.Y 6486:;?. 1 ~-~.-~ ,, 22 64863 283 ,, 86 64864 94 ,, 62 64865 :L 80 ,, 05 64866 :I. 2 ,, 40 64867 253.66 64868 !08.50 64869 t 6,00 64870 67. :!. 4 6487 :L 2:L9 ,, 25 64872 ! ,303,, 00 64873 3:[. 48 64874 5:1,, 257 ,, I4 64875 :I. ~, 240 ,, 00 64876 J.~6 ,, 00 64877 3!6 ,, 80 64878 50.00 64879 70 ,, 48 64~80 350 ,, 00 6488 :!. 63 ,. ~0 64882 300 ,, 00 64884 804 ,, 35 64885 830.13 64886 43.50 64887 780 ,, 07 64888 42 ,, 57 64889 I, 209 ,, 68 64890 5,090 ,, 73 6489 ! 447 ,, 53 64892 27 ,, 65 648918 88 ,, 75 64894 97,,98 64895 352.50 64896 ]. 5 ,, 00 64897 62 ,, 70 64898 35 ~ 00 64899 1 , 070 ,, 97 64900 210.34 64901 3,433.69 64902 249.68 64903 772 ,, 34 64904 3,2'T~6.96 64905 386,,26 64906 342.06 64907 140 ,, 43 64908 32 :~. ,, 4 :~ BRC F.-ZNAF~CIAL SYSTEM C he c t.-.'. H i s to ry 4/28/97 COUNC]~L. LZST B A N K V E N D 0 R CI-iEC K NUMBER BAI,.II< (.','Hii~X] K ][NG ACCOUNT U S F'OSTMASTFZR L.Ii'-I Z F:'OF~..'MS i. JNL ]: M l T'ED ]' t"IC Ui',ii VEF~,SAL SIGN US F.'t:t...'t"EF~/WAT'I!~.R F'RO VAESSEI',i CO/JAM['.":S j V Af',I'--0-I... ! TI'S: W & W G'",!i:t-,IEF;,'ATOR RFZ.BLtlLDE W W O. IF~A.'I:NGER W]:F:'EF;,'~ ,.~. W]:!::'ES il,lC; bC)ODLAKE SAh!Z T'ARY SERVZC .'.'./. ]: F:i:GI...F:~:R ! NC: 64909 649:f. 0 6491 :!. 64912 64913 64914 649 ! 5 649:1.6 649t? 649:t. 8 649:t 9 CZT'Y OF COL.UMB]:A I--IIi.':.'[GHTS Gl.. 540R--V05.00 F'AGE 5 AMOUi,I]" 85. O0 27...":;5 750.00 908.62 ! 24.4:1. 20. :t. 5 2] 3.47 62. !3 105.99 :i. 00,144.99 78.38 5t7,037,06 .*..~:.,. CITY COUNCIL LETTER Meeting of: April 28, 1997 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4 City Manager APPROVAl./ iTEM: Maintaining Recreation Director BY: J. McGhee-/Fetzer BY: ~/~~t£~ Position and Increasing Salary 4-A-t5 DATE: 4-25-97 DATE: At the April 23, 1997 meeting of the Park and Recreation Commission, one of the agenda items was regarding whether to replace the full time Recreation Director. A good deal of discussion ensued. On a 5 - 1 majority vote, the Park and Recreation Commission recommended to replace the the position and to recommend to the City Council the following motion: "Motion by Petkoff, second by Ruettimann, that based on changes, added responsibilities, and broadness of the Recreation Director's position, the City Council should consider an increase in salary for the job". The motion passed with five voting for the motion and one voting against the motion. Motion carried. City staff is currently reviewing the quaiifications and job description for the position. RECOMMENDED MOTION: Move to accept the recommendation of the Park and Recreation Commission to maintain the position of Recreation Director, and furthermore, to direct staff to review and revise the qualifications and job description for the position and recommend adjustments to the salary range to the City Council for approval. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 28, 1997 AGENDA SECTION: PRESENTATIONS ORIGINATING DEPARTMENT: CITY MANAGER'S f SPECIAL PROJECTS APPROVAL NO: ITEM: GLOBAL LEADER AWARD TO CITY OF COLUMBIA BY: JEAN KUEHN BY: HEIGHTS ,., ~ .' DATE: April 21, 1997 DATE: NO: On April 17th 1997, Global Acion Plan of Minnesota presented the City of Columbia Heights with a "Global Leader Award" for their efforts and support in the area of Environmental Education and for their committment to the "Journey for the Planet" curriculum in the Columbia Heights Schools. "Journey for the Planet" is an environmental curriculum that provides hands-on experience for the students to make a difference in their community and their world. The basic cooperation between City, School and Community is the foundation of this program, and is a natural link with our own Values Program. ~iTY CQItNCIL LETTER. Meeting of: April 28, 1997 Items for AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ consideration Community Development APPROVAL ITEM: Ordinance ~1344, Adopting the !994 BY: Me! Collova/Ken BY: Mn. State Building Code and Fee Structure Anderson NO: ~_~ ,~ DATE: April 23, 1997 Attached is Ordinance ~1344, Adopting the Minnesota State Building Code. This Ordinance provides for the application, administration and enforcement of 'the Minnesota State Building Code by regulating the erection, construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy, equipment, use, height, area and maintenance of all buildings and/or structures in this municipality; provides for the issuance of permits and collection of fees thereof; provides penalties for violation thereof; repeals all ordinances and parts of ordinances that conflict therewith. This Ordinance was originally adopted in substantially the same form on November 13, 1995 with the exception of the fees. The fees were left at the amounts in the 1988 fee schedule. Also attached is a copy of the 1988 fee schedule that is currently in use as well as the fee schedule representing the new proposed fees as listed in the 1994 schedule. We anticipate there will be additional revenue generated from these fees which may be used towards meeting our costs for upgrading our housing and commercial building stock. Specifically, the funds can be used to establish a renewable redevelopment fund to raze dangerous, substandard, and/or vacant buildings. For the properties with strucEures which muse be razed, if the redevelopment fund monies are to be utilized for the up-front expenses of demolition and removal of the unsafe structures, these costs may also be specially assessed to the property. When the property is sold in the future the special assessments will be paid in full. The special assessment proceeds can reimburse the monies to the redevelopment fund which can in turn be used to demolish other unsafe structures in the City. This will provide a proactive way for the City to fund removal of deteriorated buildings which are dangerous to the public and an "eyesore" and blemish to an otherwise attractive neighborhood. RECOMMENDED MOTION: Move to waive the reading of Ordinance ~1344 as there are ample copies available to the public. Move to establish May 12, !997 at approximately 7:00 p.m. as the date and time for the second reading of Ordinance ~134~, an Ordinance adopting the Minnesota State Building Code. COUNCIL ACTION: ccag0497.no8 OROINANCE NO. 1344 BEING AN ORDINANCE ADOPTING THE MINNESOTA STATE 8UILD1NG CODE AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE. THIS ORDINANCE PROVIDES FOR THE APPLICATION, ADMINISTRATION AND ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, OEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA AND MAINTENANCE OF ALL BUILDINGS ANDtOR STRUCTURES IN THE CITY OF COLUMBIA HEIGHTS; PROVIDES FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF; PROVIDES PENALTIES FOR VIOLATION THEREOF; REPEALS ALL ORDINANCES AND PARTS OF ORDINANCES THAT CONFLICT THEREWITH. The City of Columbia Heights does ordain as follows: Section 1. Application, Administration and Enforcement. The application, administration and enforcement of the code shall be in accordance with Minnesota Rule part 1300.2100 and as modified by Chapter 1305. The code shall be enforced within the extraterritorial timits permitted by Minnesota Statute 16B.62 Subdivision 1 when so established by this Ordinance. The coda enforcement agency of the City of Columbia Heights is called Protective Inspections. A Minnesota certified Building Official must be appointed by this jurisdiction to administer the code (Minnesota Statute 16B.65). Section 2. Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statute 168.62 Subdivision 1 and as provided for in Chapter 1 of the 1994 Uniform Building Code (UBC) and Minnesota Rules parts 1305.0106 and 1305.0107. Permit fees shall be assessed for work governed by this code in accordance with Table No lA, t994 Edition of the UBC per authority of this Ordinance and which fees may be amended from time to time by resolution adopted by majority vote of the City Council. in addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota Statute 168.70. Section 3. Violations and Penalties. A violation of the code is a misdemeanor (Minnesota Statute 16B.6~). Section 4. Building Cade. The Minnesota State Building Code, established pursuant to Minnesota Statutes 168.59 to 188.75, is hereby adopted as the building code for the City of Columbia Heights. This code is hereby incorporated in this Ordinance as if fully set out herein in its entirety with all appendixes and amendments. Page Two Adoptive Ordinance - Building Code A. The Minnesota State Building Cede includes, but is not limited to, the following chapters of the Minnesota Rules and the .current edition of the Council of American Building Officials (CABO) One and Two Family ' Owelling Code as may be amended: 1. 1300 2. 1301 3. 1302 4. 1305 5. 1307 6. 1315 7. 1325 8. 1330 9. 1335 10. 1340 11. 1346 12. 1350 13. 1360 14. 1365 t5. 1370 16. 4715 17. 7670 Minnesota Building Code Building Official Certification State Building Construction Approvals Adoption of the 1994 Unifbrm Building Code including ApPendix Chapters: a. 3, Division l, Detention and Correctional Facilities b. 12, Division I1, Sound Transmission Control c. 29, Minimum Plumbing Fixtures Elevators and ReJated Devices Adoption of the 1996 National Electrical Code Solar Energy Systems Fallout Shelters Floodproofing Regulations Facilities for the Handicapped Adoption of the 1991 Uniform Mechanical Code Manufactured Homes Prefabricated Buildings Snow Loads Storm Shelters Minnesota Plumbing Code Minnesota Energy Code The t995 Minnesota State Building Code and the Uniform Building Code is hereby adopted and incorporated in its entirety with all appendixes and amendments. The City of Columbia Heights adopts by reference any and all optional chapters as authorized by Minnesota Rule Part 1305.0020, Subpart 2:3, Oivision Section 5. Effective Date of Ordinance. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage or July 1, 1997. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 1988 U.B.C. Fee Schedule Effectlve ,$[1/93 ' ' "- · ' Va T ua t fort S 1 001 I 101 1 201 1 301 1 t S01 1,601. 1,701 1,80~ 1,90~ 2,001 3,00t 5,001 6,001 7,001 8,001 9,001 10~0.01 ll,00t 12,001 t, 000 1 100 1 2OO 1 3OO 1 400 1 5OO 1,6OO 1 7OO I ,800 ~,~d.o 3,000 ~,000 5,00~- 6,000 7,000' 8,000 9,000 10,000 .11,000 12,000 13,000 Fee. :. 25.00 27.00 29.00 31.00 33.00 35.00 37,00 39.00 ~l .00 43.00 45,00 S~. oo .......... Va I ua t )on Fees $13,001- - 14,000 $153.0( l~,00t - 15,000 I62.0¢ 1 5,001 - 16,000 171 .0C 16,001 - 17,000 180.00 17,001 t8,000 t89.00 ~8,001 - ~9,o00 198.0o . 19,001 - 20,000 207.00 20,00t - 2t ,000 216.00 2I ,001 - 22,000 22~.00 22,001 - 23,000 23~+.00 23,001 - 24,000 2~+3. O0 2~,001 - 25,000 252.00 63.00 72.00 8t.00 90.00~ 99.00 108..00 ll7.00 126.00 135.00 1~.0~.~3, Each add'It $1OO0 to.50,000 - $6.5~ $50,000 = $414.50 Each add'l. $1000 u~..:o $100,0~00 - $100,000 = $ 639.50 Each add'l. S1000 up to $5J0,000 = $3.50 $500,000 = S 2,039.50 Each add'l.-$1000, up to $1,000,000 = $3.00 $~,000,000 = $3,~39.50 Each Add'l,;'~lO00 %yet'l,000,001 = $2.00 Plan Check Fees: 65:~ of permit fee 1994 U.B.C Fee Schedule Effective July 1, 1997 CITY OF COLUMBIA Iq;EIGHTS Valuation Fee Valuation Fee $ 0 l.O01 l.[Ol 1,201 1,30 l t,401 1,501 1,601 1,70t 1,801 1,901 2,001 3.001 4,001 5.001 6,001 7,00t 8,001 9,001 10,001 11,001 12,00l 13.001 14,001 15,001 16,001 t7,001 t8,001 19,001 20,001 21,001 22,00t 23,001 24.,001 1,000 1,100 - 1 200 i 300 1 400 - l. 500 - 1. 600 i 700 - 1 800 - 1~ 9O0 - 2 000 - 3. 000 - 4.000 - 5,000 - 6,000 - 7,000 - 8,000 - 9,000 - 10,000 - l 1,000 - 12,000 - 13,000 - 14,000 - 15,000 - 16,000 - 17,000 - 18,000 - 19,000 - 20,000 - 21,000 - 22,000 - 23,000 - 24,000 - 25,000 35.00 37.50 40.25 43.00 45.75 48.50 51.25 54.00 56.75 59.50 62.25 74.75 87.25 99.75 1 t2.25 124.75 t37.25 t49.75 t62.25 174.75 187.25 199.75 212.25 224.75 237.25 249.75 262.25 274.75 287.25 299.75 312.25 324.75 337.25 349.75 25,00l 26,001 27,001 28,001 29,001 30,001 31,001 32,001 33,001 34,001 35,00t 36,001 37,001 38,001 39,001 40,001 41,001 42,001 43,001 44,00t 45,001 46,001 47,001 48,001 49,001 50,001 51,001 52,001 53,001 54,001 55,001 56,001 57,001 58,001 - 26,000 - 27,000 - 28,000 - 29,000 - 30,000 - 31,000 - 32,000 - 33,000 - 34,000 - 35,000 - 36,000 - 37,000 - 38,000 - 39,000 - 40,000 - 41,000 - 42,000 - 43,000 - 44,000 - 45,000 - 46,000 - 47,000 - 48,000 - 49,000 - 50,000 - 5t,000 - 52,000 - 53,000 - 54,000 - 55,000 - 56,000 - 57,00O - 58,000 - 59,000 358.75 367.75 376.75 385.75 394.75 403.75 412.75 .421.75 430.75 439.75 448.75 457.75 466.75 475.75 484.75 493.75 502.75 511.75 520.75 529.75 538.75 547.75 556.75 565.75 574.75 581.00 587.25 593.50 599.75 606.00 6t2.25 618.50 624.75 63t.00 Valuation $ 59,001 60,001 61,001 62,001 63,001 64,001 65,001 66,001 67.001 68,001 69.001 70.001 71.001 72.00 t 73.001 74 00 t 75, O01 76. O0 l 77 O01 78,001 79,001 80,001 81,00t 82,001 83,001 84,001 85, O01 86,001 87,001 88,001 89,001 90,001 91,001 92,001 93,001 94,001 95,00t 96,001 97,O.Ol 98,001 99,001 100,001 101,001 102,001 103,001 t04,001 105,001 60.000 61 000 62 000 63 000 64 000 65.000 - 66,000 67,000 - 68,000 69,000 - 70,000 - 71,000 - 72,000 - 73,000 - 74,000 - 75,000 - 76,000 - 77,000 78,000 79,000 80,000 81,000 82,000 83,000 84,000 85,000 86,000 87,000 88,000 89,000 - 90,000 - 91 000 - 92 000 - 93 000 - 94 000 - 95 000 - 96 000 - 97 000 - 98 000 - 99 000 - 100,000 - 101,000 - 102,000 - 103.000 - 104~000 - 105,000 - 106,000 Fee 637.25 643.50 649.75 656:00 662.25 668.50 674.75 681.00 687.25 693.50 699.75 706.00 712.25 718.50 724.75 731.00 737.25 743.50 749.75 756.00 762.25 768.50 774.75 781.00 787.25 793.50 799.75 806.00 812.25 8t8.50 824.75 831.00 837.25 843.50 849.75 856.OO 862.25 868.50 874.75 881.00 887.25 892.25 897.25 902.25 907.25 912.25 917.25 106,001 107,001 108,00I 109,001 110,001 l 11,OOl 112,001 113,001 114,001 115,001 116,001 117,00t 118,001 t19,001 120,001 121,001 122,001 123,001 124,001 125,001 126,00 I 127,001 128,001 129,001 130,001 131,001 t32,001 133,001 134,001 135,001 136 001 t37 001 138 001 139 001 140.001 141.00t 142.001 143 001 144 001 145 001 146 00t 147 00t t48 001 149 OO1 1.50,001 151,001 152,001 Page 2 Valuation - 107,000 - 108,000 - 109,000 - 110,000 - 111,000 - 112,000 - 113,000 - 114,000 - 1 t5,000 - 116,000 - t 17,000 - 118,000 - 119,000 - 120,000 - 12t 000 t22 000 t23 000 124 000 125 000 126 000 127 000 t28 000 129.000 130,000 t31,000 132,000 133,000 134,000 - t35,000 136,000 - 137,000 138,000 - 139,000 - 140,000 - 141,000 - i42,000 - 143,000 - 144,000 - 145,000 - i46,000 - t47,000 - 148,000 - 149,000 - 150,000 - 151,000 - 152,000 - t53,000 Fee 922.25 927.25 932.25 937.25 942.25 947.25 952.25 957.25 962.25 967,25 972.25 977.25 982.25 987.25 992.25 997.25 [,CLY725 1,012o_5 1,017o_5 1D2225 t,o27 t,032o_5 1,03725 1,042o_5 1,047o_5 1,052225 1,057~ 1,067 5_5 1,07225 1,0W25 1,089_5_5 t,08725 1,09225 1,0975.25 1,10225 1,I07.25 1,112o,25 131725 t,1';;225 1,1272.5 1,132o_5 1,1375_5 1,142',25 1,1479_5 1,152225 Valuation 154,00l 155,001 156,001 157,00 t 158,001 159,001 160,001 16l 001. 162 001 163 00l 164 001 165 001 t66 001 167 001 168,001 169,001 170,001 171.001 172.001 173,001 i%,001 i?5,001 i76,001 177,00t 178,001 179,00l 180,00t 181,000 182,00I 183,001 184,001 185,001 186,001 187,001 188,00t 189,00 t 190,001 191,001 192,001 193,001 194,00t 195,001 196,001 197,001 198,001 200,001 155,000 156,000 157,000 158,000 159,000 160,000 161,000 t62,000 163,000 164,000 165,000 166,000 t67,000 t68,000 169,000 170,000 171,000 172,000 173 000 174 000 175 000 t 76 000 177.000 178 000 179 000 180 000 181 000 182. 000 183 000 184 000 185,000 t86,000 187,000 188,000 189,000 190,000 191 ,O00 192,000 193,000 194,000 195,000 t96,000 197,000 198,000 199,000 200,000 201,000 Fee 1,157.25 1,162.25 t,167.25 1,172.25 l, 177.25 1,182.25 1,187.25 l, 192.25 1, t97.25 t ,2O2.25 1,207.25 1,212.25 1,217.25 1,222.25 1,227.25 1,232.25 1,237.25 1,242.25 1,247.25 i ,252.25 1,257.25 1,262.25 1,267.25 1,272.25 1,277.25 1,282.25 1,287.25 1,292.25 1,297.25 1,302.25 1,307.25 1,312.25 1,317.25 1,322.25 1,327.25 t ,332.25 1,337.25 1,342.25 1,347.25 1,352.25. 1,357.25 1,362.25 1,367.25 1,372.25 1.377.25 t,382.25 1,387.25 Page 3 $100,001.00 tO $500,000.00 $887.25 for the f'n'st $ lO0,O00.O0of valuation plus $5.00 for each additional $1,000.00 or fraction thereof up to and including $500,000.00. $500.001.00to $1,000,000.00 $2,887.25 for the first $500,000.00 plus $40_5 for each additional $ t,000.00 of value or fraction thereof to and including $1,000,000.00. $1,000,001.00and up $5.012.25 for the first $1,O00,O00.O0of value plus $2.75 for each additional $1,000.00 of value or fraction thereof. Plan Review Fees Residential - 50 % of permit fee All Others - 65 % of permit fee Investigation Fees - Equal to and in addition to permit fee. CITY COUNCIL LETTER Meeting of: April 28, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER ITEMS FOR Community Development APPROVAL NO: ~ CONSIDERATIONS ITEM: Resolution ~97-34, Amending the BY: Mei Collova~Ken BY: Current Permit Fee Schedule ~ Anderson NO: ~--~--~.~ DATE: April 23, 1997 Attached is Resolution 97-34 which is a resolution amending the current permit fee schedule for the City of Columbia Heights. The current fee schedule was adopted by resolution and made effective June 1, 1993. This resolution reflects changes in the following areas: t. An increase in Building Permit fees from the 1988 to the 1994 Minnesota State Building Code Fee schedule. 2. Change in the calculation of fees for residential mechanical permits from a value based method to a unit basis. 3. Change in the calculation of fees for commercial/industrial/institutional Plumbing Permits from the current per fixture basis to a value based fee structure. 4. Authorize setting aside 20% of the building permit revenues in a redevelopment fund dedicated to (1) razing deteriorated, unsafe, substandard and/or vacant buildings in the City and (2) payment of excess expenditures incurred in the overall operations of the Inspection Department. The adoption of this resolution in conjunction with the adoption of Ordinance ~t344 will bring the City of Columbia Heights in line with the permit fees charged by other cities and make the permitting process easier for the consumer as well as for staff. Attached to Ordinance ~1344 is a copy of the current 1988 fee schedule and the proposed 1994 fee schedule. RECOMMENDED MOTION: Move to waive the reading of Resolution 97-34 there being ample copies available to the public. RECOMMENDED MOTION: Move to table until May 12, i997 at approximately 7:00 p.m. the consideration of Resolution 97-34, being a resolution establishing the fee schedules for building construction, plumbing/gas piping, heating/cooling, fire suppression, wrecking and moving, signs and other related construction work within the City of Columbia Heights. ALTERNATE MOTION: Move to adopt Resolution 97-34, being a resolution establishing the fee schedules for building construction, plumbing/gas piping, heating/cooling, fire suppression, wrecking and moving, signs and other related construction work within the City of Columbia Heights; and furthermore, the effective date of said Resolution 97-34 to be the same as the effective date of Ordinance #1344 which is on or about July 1, 1997. COUNCIL ACTION: ccag0497.no9 RESOLt3TION 97-34 BEING A RESOLUTION EST~dBLISHING FEE SCHEDULES FOR BUILDING CONSTRUCTION, PLUMBING/G3%S PIPING, HEATING/COOLING, FIRE SUPPRESSION, WRECKING AND MOVING, SIGNS AND OTHER RELATED CONSTRUCTION WORK WHEREAS., the City of Columbia Heights has .established Building Construction, Public Safety and Health, and Land Use regulations by City Code, and WHEREAS, said Code for Building Construction adopts the Minnesota State Building Code by reference, which states in Chapter 1305.0800, Section 304(b), "Ail permit fees must be established by the local authority except in areas outside of the enforcement authority of a city"; WHEREAS, a Building Construction Fee Schedule and schedules for Plumbing/Gas Piping, Heating/Cooling, Fire Suppression, Wrecking and Moving, Signs and other related construction work titled City of Columbia Heights Permit Fee Schedule is attached hereto; WHEREAS, twenty percent (20%) of the monies collected in building permit fees will be set aside in a special redevelopment fund dedicated to (1) the razing of deteriorated, unsafe, substandard and/or vacant buildings in the City, and (2) payment of excess expenditures incurred in the overall operations of the Inspection Department; NOW THEREFORE BE IT RESOLVED, that said recommended Building Construction Fee Schedule and schedules for Plumbing/Gas Piping, Heating/Cooling, Fire Suppression, Wrecking and Moving, Signs and other related construction work as attached be adopted and effective July 1, 1997. Passed this day of , 199 Offered By: Seconded By: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 'CITY OF COLUMBIA H~T~}{TS. PERMIT FEE SCHEDULE Fee Procedure. The fees established and set forth in this Chapter shall be collected by the Building Official before the issuance by such Protective Inspections Department of any-permits for which fees are required under the provisions of this Chapter. The Building Official shall not issue any such permit for which the payment of a fee is required by said provisions until such fee shall have been paid to said Department. Every person, at the time of applying to the Building Official for any permit for which a fee is required to be paid under the provisions of this Chapter shall make a statement in writing upon blanks and forms to be furnished by the Inspection Department for that purpose which shall contain information as to the location, nature, extent and cost of the proposed structure, work installation or other purpose, as well as all other informati'on which the Director of Inspections shall have the right to require under the Code, and said statement shall contain a declaration that the facts and representations herein made are true and correct, which statement shall be subscribed to the person or persons, or officer or agent of the corporation applying for said permit. Upon such statement being filed as above required and upon the payment of the required fee for said permit, the required permit shall be issued. Contractor Licensinq. Ail contractors are required to be licensed to work in the City of Columbia Heights. You may contact the License Clerk for Bonding and Insurance requirements. If you are a general contractor and perform residential construction, a current State of Minnesota license must be presented at the time of each permit application in lieu of the City license. A $5.00 fee may be collected for each permit issued to a State Licensed Contractor. P~rmi~ Expiration. Every permit issued by the Inspection Department under the provisions of this Code shall expire by limitation and become null and void if the building or work authorized by such permit is not commenced within 180 days from the date of such permit, or if the building or work authorized by such permit is suspended or abandoned at any time after the work is commenced for a period of 180 days. Before such work can be recommenced, a new permit shall be first obtained to do so, and the fee therefore, shall be one-half the amount required for a new permit for such work, provided no changes have been made or will be made in the original plans and specifications for such work; and provided further that such suspension or abandonment has not exceeded one year. $~sDension or Revocation. The Building Official may, in writing, suspend or revoke a permit issued under the provisions of this Code whenever the permit is issued in error or on the basis of incorrect information supplied or when in violation of any ordinance or regulation or any of the provisions of this Code. WQrk Without PermiT. Should any person begin work of any k~nd such as herein before set forth, or for which a permit from the Director of Inspections is required by the City Code without having secured the necessary permit from the Director of Inspections either previous to or during the day where such work is commenced or on the next succeeding business day where work is commenced on a Saturday or on a Sunday or a Holiday, he/she shall, When subsequently securing such permit be required to pay double the fees provided for such permit and shall be subject to alt the penal provisions of said City Code. For a second offense of said violation by same contractor, the fee will be tripled. Page 2 Vi01atiQns. No person shall violate any provision of this Article, or make any false statement in the affidavit as sworn statement made, as required by the Code, in connection with the securing of any permit from the Inspection Department. $.A.C~ Sewer Availability Char~es: in accordance with regulations of the Metropolitan Council Environmental Services and the City of Columbia Heights, the Inspection Department is required to impose and collect a Sewer Availability Charge (SAC) on building permits issued for each building or structure to be constructed/connected to the Metropolitan Disposal System or on any buildings with increased volume. The SAC fee for each building/structure shall be the yearly rate as determined by the Metropolitan Council Environmental Services. One SAC unit equals 274 gallons cf maximum potential daily wastewater flow volume. Single family dwellings, townhouses, duplex units and most apartments each equal one SAC unit per dwelling unit. Commercial buildings are assessed SAC units based on maximum potential daily wastewater flow value. Industrial buildings are assessed SAC units based on maximum normal daily wastewater flow volume for process areas and maximum potential flow volume for commercial areas. Special RedevelQDment Fund The City will ccilect twenty percent (20%) of the building permit fees for set aside in a special redevelopment fund. This fund will be dedicated to provide monies to pay for the up-front expenditures associated with the razing of deterioraSed, unsafe, substandard, hazardous and/or vacant buildings in the Cimy. All eligible costs expended from the speciat redevelopment fund may be levied against the affected property in the form of a special assessment approved by the City Council. Upon payment of the special assessments, the monies shall be deposited in the special redevelopment fund for future use on other properties. Page 3 BUILDING PERMIT FEES The Building Official before issuing any permit for the erection of any building or structure, or for any addition to any existing building or structure or for any alterations or repairs to any existing building or structure, upon application therefore, shall require the payment by the applicant for such permit of fees in the amounts herein set forth. Building valuation for the purpose of establishing building permit fees shall be as set forth by the valuation data published by the Building Code Division, Department of Administration, State of Minnesota, as may be amended from time tc time, or the applicant's estimated value. The valuation to be used in computing the permit and plan-check fees shall be the total value of all construction work for which the permit is issued, as well as all finish work, painting, roofing, electrical, plumbing, heating, air conditioning, elevators, fire extinguishing systems and any other permanent work or permanent equipment. Nothing in this method cf determining valuation for building permit fees shall be construed as supplementing or decreasing the fees for other permits required by the Code. State Surcharge. In addition to the permit fees required to be paid to the City of Columbia Heights included herein, all permits for the following are subject 'to a State or Minnesota permit surcharge. Building, Heating and Fire Suppression/Sprinkler Systems: .0005 times the valuation of construction costs, with a minimum for each permit of ........................ $ .50 BUILDING PERMIT FEE TABLE Valuation Fee $1.00 to $1,000.00 $35.00 $1,001,00 to $2,000.00 $34.75 for the first $t000.00 plus $2.75 for each additional $100.00 or fraction thereof, to and including $2,000.00; $2,001.00 to $25,000.00 $62.25 for the first $2,000.00 plus $12.50 for each additional $1,000.00 or fraction thereof, to and including $25,000.00; $25,001.00 to $50,000.00 $349.75 for the first $25,000 plus $9.00 for each additional $1,000 or fraction thereof, to and including $50,000.00; $50,00t.00 to $100,000.00 $574.75 for the first $50,000 plus $6.25 for each additional $1000 or fraction thereof, to and including $!00,000; $i00,001.00 tO $500,000.00 $887.25 for first $100,000 plu.s $5.00 for each additional $1000 or fraction thereof, to and including $500,000; $500,001.00 to $I,000,000.00 $2,887.25 for the first $500,000 plus $4.25 for each additional $I000 or fraction thereof, to and including $t,000,000.00; $5,012.25 for ~hc first plus $2.75 for each additional or fraction thereof. Page 4 B~il~%nq Permit Fees Continued In no case shall the fee charged for any permit issued by the Building Official be less than ........................................................... $35.00 for any work to be done and for which'a permit is required. Plan Review Fees; When the valuation of the proposed construction exceeds Five Thousand Dollars ($5,000.00) and a plan is required to be submitted by the Building Official, a plan review fee shall be paid to the InspeOtion Department in the amount of 50% of the permit fee for Residential construction and 65~ of the permit fee for Commercial, Industrial, Institutional construction. Where plans are incomplete or changed so as to require additional plan checking, an additional plan check fee of $42.00 per hour (minimum of 1/2 hour) shall be charged. Applications for which no permit is issued within 180 days following the date of application shall expire by limitation and plans submitted for checking may thereafter be returned to the applicant or destroyed by the Building Official. The Building Official may extend the time for action by the applicant for a period not exceeding 180 days upon written request by the applicant showing that circumstances beyond the control of the applicant have prevented action from being taken. In order to renew action on an application after expiration, the applicant shall resubmit plans and pay a new plan check fee. S.A.C., Sewer Availability Charqes: In accordance with regulations of the Metropolitan Council Environmental Services and the City of Columbia Heights, the Inspection Department is required to impose and collect a Sewer Availability Charge (SAC) on building permits issued for each building or structure to be constructed/connected to the Metropolitan Disposal System or buildings with increased volume. One SAC unit equals 274 gallons of maximum potential daily wastewater flow volume. Single-family dwellings, tcwnhouses, duplex units and most apartments each equal one SAC unit per dwelling unit. Commercial buildings are assessed SAC units based on maximum potential daily wastewater flow value. Industrial building are assessed SAC units based on maximum normal daily wastewater flow volume for process areas and maximum potential flow volume for commercial areas. The charge of each building/structure shall be the yearly set rate as determined by the Metropolitan Council Environmental Services. Page 5 SPRINKLER/FIRE SUPPRESSION SYSTEMS Permit fees and surcharge will be figured by using the same fee chart as for Building Permits based on the cost of the job. New installations over ten heads in commercial, industrial.or institutional buildings will require additional fees to cover consultants fee in lieu of a plan check fee. General Requirements Plans and Specifications. Complete plans and specifications of all 'fire suppression systems shall be submitted in triplicate for review and approval prior to system installation. Plans and specifications shall include, but not limited to, a floor plan indicating locations of all new, relocated or extended sprinkler heads, a pipe schedule or hydraulic calculation system, the level of hazard, chemical/dry extinguishing system locations. System Desicn. Fire alarm systems, automatic fire detectors, emergency voice/alarm communication systems and notification devices shall be designed, installed and maintained in accordance with U.F.C. Standard No. 14-1 and other nationally recognized standards. EquiDment. Ail systems and components shall be listed and approved for the purpose for which installed. All components shall be compatible. AcceQtance Test. Upon completion of the installation or alteration, a satisfactory test of the entire system shall be made in the presence of the Fire Chief or his representative. Ail functions of the system shall be tested. Certification. The permittee shall provide written certification to the Fire Chief that the system has been installed in accordance with the approved plans and specifications. LQc~ion/Securitv. The control unit, remote annunciator panel and access keys to locked fire alarm equipment shall be installed and maintained in a location approved by the Fire Chief. Instructions. Written operating instructions shall be provided at a location approved by the Fire Chief. SIGN PERMITS Sign Permits will be required prior to any installation or alteration of signage and will .be issued on a Building Permit. Permit and surcharge fees will be based on the total cost of the work using the same fee schedule as for building permits with a minimum permit fee of $35.00 plus surcharge. The fee for permits for the installation of any electrical wiring for any sign shall conform to the State Board of Electricity fee schedule and shall be obtained through the State Board of Electricity. DEMOLITION PERMITS Permit fees and surcharges to be based on same sChedule as for a building permit, written on a building permit form. Fee to be based on total cost of demolition work including, but not limited to, removal of all debris from site, final grading of site to an erosion free status. ~0VING PERMITS Fees for the moving or raising of any minor building such as a utility building or garage will be calculated at a fee of ........................ $50.00 per structure. Fees for the moving or raising of all other buildings will be calculated at a fee of ......................................................... $100.00 per structure. Page Permits will be required if passing through the City off of U.S. Highways or County streets. Fees to be calculated at ...................... $50.00 per structure. INSTALLATION/REMOVAL OF FLAMMABLE/COMBUSTIBLE LIQUID STOP. AGE TANKS AND L.P. GAS TANKS. Fees for the installation, removal or alteration of any above ground or below ground flammable and combustible liquid storage tanks and 1.p. gas tanks will be calculated at a flat fee of ................................. $30.00 per tank. Ail installations must be approved by the State Fire Marshall and the local Fire Department. Prior to any tank removal, notification must be made to the local Fire Department as to the date and time of removal for the inspection of the tank area. HEATING/COOLING PERMITS A permit will be required for all installations, alterations, additions or repairs to any furnace, boiler, heating cr power plant or system, or any device or equipment connected therewith, or for any other device connected to, or to be connected with any chimney or stack, or for the construction, installation, alteration, addition or repair of any cooling piping and equipment, or of any air conditioning system or ventilation system or sheet metal ductwork or equipment therewith, or of any refrigeration plant or equipment. Residential Mechanical Permits Residential Mechanical Permits shall be calculated as folloWs with a minimum permit fee of $25.00. Surcharges shall be a flat $0.50 per permit. Furnaces~boilers up to 125,000 btu input Furnaces~boilers over t25,000 btu input Gas piping in conjunction with furnace $ 50.00 75.00 10.00 Central Air Conditioning Unit up to 2.5 tons Central Air Conditioning Unit 3 ton or over 25.00 35.00 Gas Fireplace/Inserts Gas piping in conjunction with firplace 50.00 10.00 Chimney Flues Air Cleaners Humidifier Air to Air Exchanger or Air Handler Each Vent Fan Duct Each Vent Hood 10.00 10.00 10.00 15.00 5.00 10.00 A separate permit will be required for the installation, alteration or repair of any electrical wiring for any heating/cooling work and'shall conform to the State Board of Electricity fee schedule and shall be obtained through the State Board of Electricity. CQMMERCiAL/!NDUSTRIAL/iNSTITUTIONAL MECHANICAL PERMITS Permit and Surcharge fees will be based on the total cost of the work calculated by using the Building Permit fee schedule. The total cost of the work shall include all labor and materials supplied by the contractor as well as materials supplied by other sources when these materials are normally supplied by the contractor. Page 7 Minimum Permit fee shall be ....................................... $35.00 per address plus surcharge. Gas Piping Permits for any installation, alteration or repair to any gas lines serving heating or cooling equipment shall refer to this fee schedule. A separate permit will be required for the installation, alteration or repair of any electrical wiring for any heating/cooling work and shall conform to the State Board of Electricity fee schedule and shall be obtained through the State Board of Electricity. PLUMBING PERMITS/GAS PIPING/GAS BURNING DEVICES It shall be unlawful for any person to install, remove, alter, repair or replace or cause to be installed, removed, altered, repaired or replaced any plumbing, gas or drainage piping'work, any fixture or water heating or treating equipment, any gas piping or gas burning devices/appliances in a building or premises without first obtaining a permit to do such work from the City of Columbia Heights. A separate permit shall be obtained for each building, structure or tenant space. All persons making application for a permit must be legally entitled to do so and shall make such application on a permit form supplied by the Inspection Department. FEES: Residential Permit Fees shall be computed on the basis of the number of fixtures or devices provided for in the permit in accordance with the following schedule: Resi~enDial - single family dwetlin~r two-family dwelling, townhouse unit and multi-family unit. Minimum Fee: $20.00 Fees for Group "A" fixtures ...................................... $10.00 each. Group "A" fixtures include but are not limited to: bathtub laundry tray bidet lavatory clothes dryer shower head dishwasher sink disposal sump pump floor drain water closet floor trap silt cock gas light gas fired oven gas piping(# of openings) incinerator (up to 99,000 btu) pool heater (up to t99,000 btu) water heater (up to 99,000btu) water softener sewer (alt/repair - inside) water supply (alt/repair) gas log gas grill gas stove gas plate gas furnace lawn sprinkler system conn. OTHERS Surcharges for all plumbing permits are a flat $0.50 when there is a Permit Fee of under $1,000.00. COM~4ERCIAL/iNDUSTRIAL/INSTITUTIONAL PLUMBING INSTALLATIONS/REPAIRS A permit will be required for all installations, alterations, additions or repairs to the plumbing system of any commercial, industrial or institutional structures including the replacement of fixtures. Permits and surcharge fees will be based on the total cost of the work calculated by using the Building Permit fee schedule. The total cost of the work shall include all labor and materials supplied by the contractor as well as materials supplied by other sources when these materials are normally supplied by the contractor. Minimum Permit fee shall be ...................... $35.00 plus surcharge per address. Page 8 SEWER/WATER PERMITS Permits will be required for all installations, alterations, repairs of any domestic water or sewer lines, commercial water/sewer lines or any water line to be used for fire suppression systems. A request for location of all utilities must be made prior to obtaining permits. For any job requiring City crews to make a water or sewer tap, the Contractor mD~t Drovide either an OSHA aDDroved excavation ~r an OSHA aDDroved trench box ~efore City crews will Derform taDDing oDerations. Fees are as follows: Ail New Water Taps: ...................................... $30.00 plus parts. New Connection to existing stubbed-in water line ......... $30.00 New Sewer Line: .......................................... $30.00 plus parts. Alteration/Repairs to Water Lines ........................ $30.00 Alteration/Repairs to Sewer Lines ........................ $30.00 Disconnect of Water Line ................................. $30.00 Disconnect of Sewer Line ................................. $30.00 Surcharges for all sewer/water permits are a flat $0.50 when there is a Permit Fee of under SI,000.00. PERMITS FOR WATER METERS The fees collected for the installation of water meters for residential, commercial, industrial, institutional installations, will be calculated at 15% over the cost of the meter. No surcharge will be collected. STREET EXCAVATION/OPENING PERMITS A Street Excavation Permit shall be required for the use or occupancy of any portion of any street or public right-of-way. The application for such permit shall be made with the City's Engineering Department. The permit fee shall be .................................. $30.00 per opening plus a separate check in the amount of $300.00 to serve as a deposit to assure that the excavation or work is performed to City specifications. No surcharge is collected. DUMPSTER/CONTAINER PERMITS A Street Permit is required for the placement of a dumpster or container in the street or public right-of-way. Flashers must be placed in front and behind the dumpster/container. The fee for a dumpster/container will be ......... ~.' ........ $15.00. No surcharge is collected. CITY COUNCIL LETTER Meeting of: April 28, 1997 AGENDA SECTION: Other Business ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7 City Manager APPROVAL  BY: J. Student BY: ITEM: Board and Commission Status '~'/ DATE: 4-23-97 DATE: There was a report on the status of the boards and commissions included on the April 21st work session agenda. This document is attached to this council letter as well. Also attached are the remaining four active applications from residents, two of whom have been interviewed. Other residents who have been interviewed in the past 18 months were contacted about any interest they may have in serving on a board or commission which was not indicated on their application. None of them chose to be considered. Most of these folks had applied for appointment to the Police and Fire Civil Service Commission. Kathryn Smith was recently appointed by the Chief Judge to the Charter Commission as was Carol Crema-Klein. I am preparing an announcement for the local access cable channel regarding service on the City's boards and commissions. Hopefully, this will generate some interest. A number of years ago, notices were put into the utility bills encouraging residents to apply for boards and commissions. This effort was relatively successful. COUNCIL ACTION: TO: FROM: SUBJECT: DATE: MEMBERS OF THE CITY COUNCIL COUNCIL SECRETARY STATUS OF BOARDS AND COMMISSIONS APRIL 17, 1997 The following is the status of boards and commissions as of April 17, 1997: Charter: One vacancy - Keith Roberts (appointments made by judge) resigned last week. EDA: Full complement Human Services: Five vacancies. Only four members currently serving. Five are needed for a quorum. Insurance Commission: Two members currently listed. Can have up to seven members. Library Board: Full complement Merit Commission: Three vacancies since 93, 94 and 96. Currently has two members, Peasha and Lucas. This board has not met in many years. Peasha has not attended a meeting since he was appointed. No response has been received from Lucas although a letter regarding reappointment has been sent to him at four year intervals since 1984. Park & Recreation Commission: Full complement Planninq & Zoninq Commission: Full complement Police & Fire Civil Service Commission: One vacancy - Lawrence resigned 4-17-97. Science, Technoloq¥ & Enerq¥ Commission: Two vacancies since 92 and 93. Two expirations in 1997. Neither party has responded to reappointment letter. Telecommunications Commission: One vacancy due to resignation. Term expires in 1998. Traffic Commission: One vacancy due to member moving from City. Term expired in 1997. CITY COUNCIL LETTER Meeting of: April 28, 1997 AGENDA SECTION: Other Business ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7 City Manager APPROVAL ITEM: Appointment to Police & Fire Civil BY: J. Student BY: Service DATE: 4 -23 - 97 DATE: Recently, a vacancy occurred on the Police and Fire Civil Service Commission. The Mayor contacted Ms. Carol Crema-Klein regarding her interest in being appointed to this commission. Ms. Crema-Klein agreed to accept the appointment. MOTION: Move to appoint Carol Crema-Klein to the Police and Fire Civil Service Commission for a three year term which expires in the year 2000. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 28, 1997 AGENDA SECTION: Other Business ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7 City Manager APPROVAL ITEM: Revised Joint Powers Agmt. Northstar BY: W. Fehst BY: Corridor Development Authority ~ ~.~ DATE: 4-23-97 DATE: Attached is the amended version of the Joint Powers Agreement establishing the Northstar Corridor Development Authority. In this amended version any responsibillity of the City's for start up costs has been removed. If there are any comments or questions please contact the City Manager by Friday morning. MOTION: Move to approve the amended version of the Joint Powers Agreement establishing the Northstar Corridor Development Authority. COUNCIL ACTION: MINUTES April 1, 1997 The meeting was called to order by Chair, Barbara Miller. Those present were: Barbar Miller, Don Jolly, Richard Hubbard, Pat Sowada, and Becky Loader. Nancy Hoium, It was moved, seconded, and passed to approve the minutes of the March 4th meeting as mailed. The April 1st bill list was reviewed. It was moved, seconded, and passed that the bills be paid. The accounting was reviewed. Old Business: 1.) The Unattended Child Policy was signed by Chair, Barbara Miller. 2.) Roof leaks were reported on 3/9, 3/10, and 3/11. Public Works is aware of the problem. 3.) The Board was updated on Marsha Tubbs, Children's Librarian's, condition. She now has a weight bearing cast on her foot. A conference call is scheduled between Marsha, Linda Magee, Assistant to the City Manager and Becky Loader, Library Director on Friday 4/4/97. The purpose of this call is to determine whether or not Marsha will be able to return to work on 4/7/97. 4.) Heights Pride/Jamboree update was presented. The library will hold an open house in conjunction with the Tuesday Special on June 24. Refreshments will be served by the Friends of the Library, pencils and bookmarks will be given away and there will be a prize drawing for a gift certificate to B. Dalton. Nancy Hoium, and Patricia Sowada have volunteered to be at the library as Board Representatives starting at 2:00 p.m. 5.) Progress on the security system was discussed. Becky will be meeting with Jerry Young, Director of Anoka County Library. Mr. Young is donating some of his time to act as a consultant discussing work flow, desk designs etc. for the new security system. New Business: 1.) Mike Robideau, chore person has resigned effective 3/19. Riann Meyer, library page has also tendered her resignation effective April 11. 2.) The library will be accepting applications for page and chore person positions from April 1 to April 30. 3.) State version of the annual report was reviewed. 4.) 5.) A new MELSA director has been named. James Wrobleski will begin his tenure on May 5, 1997. He is currently the Director of S. W. Wisconsin System. The revised fee schedule for ,a~noka County Library was reviewed. A public hearing will be held on 4/21. After that date, the Board will be given the oppommity to vote on the schedule. This schedule should be retained for the next meeting date. 6.) Public access to the Intemet will be available on the public access terminals during the week of April 1. Staff will have to be trained on how to trouble shoot locked/hung terminals. The possibility of having to impose time limits on the Internet was discussed. 7.) Crossover statistics were reviewed. 8.) The 1998 budget calendar was announced. The first draft is due to f'mance on 4/28. 9.) Barbara Miller introduced the subject of staff appreciation week, April 21. The Board would like to provide some type of treat for the staff that week. Suggestions included, bagels and sweet rolls. 10.) Debra Patrin, IRS volunteer was recognized for her dedication. She has been volunteering at the library on Mondays throughout tax season maintaining the forms rack and helping patrons locate the forms they need. She will be volunteering on Monday, April 14, from 12:30 to 4:30 as her final day. There being no further business the meeting was adjourned at 8:10 p.m. Respectfully submitted, J~aran' e M. Schmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights'services, programs, and activities. MINUTES OF THE COLUMB~ HEIGHTS CHARTER COMMISSION AI~I~II, 17, 1997 7 P.M. GAUV1TTE ROOM, MURZYN HALL CALL TO ORDER The meeting was called to order at 7:02 p.m. by President Bruce Nawrocki. ROLL CALL Members present: Bill Antzaras, Joel Cason, Janis Larson, Bruce Nawrocki, Gary Olson, Theresia Synowczynski, Nan Tilkens, Jamie Verbrugge Members absent and excused: John Murzyn, Dick Schmidt Members absent and unexcused: Ted Landwehr, Brian Peterson NOTE: Keith Roberts has submitted his letter of resignation. Membership now stands at twelve. APPROVAL OF MINUTES Motion by Janis Larson, seconded by Gary Olson to approve the minutes of the Joint Council/Charter Commission meeting of March 20, 1997, and the February 20, 1997, Charter meeting. Passed unanimously. OLD BUSINESS Update on Chapter 5. Initiative. Referendum_ & Rcgall Based on discussions at the joint meeting on March 20, going from 20% to 10% does not appear to be a problem, but there is still controversy over the minimum number of signatures required. President Nawrocki felt that after discussing this item further with the Council, they might pass the amendment if the wording was changed to 700 votes or 10%, whichever is greater. Also, whenever the word "voters" is referenced, it should be "registered" voters. Based on the amended language proposed tonight, the wording for Section 39 would then read (sentence two): "Such petition shall not be complete unless signed by a number of registered voters equal to at least ten per cent of the total number of votes cast at the last preceding regular municipal election or 700 signatures, whichever is greater." Based on the amended language proposed tonight, the wording for Section 40 would then read (sentence two): 4-17-97 Page 1 of 4 "Within five days after the filing of the petition the city shall ascertain by examination of the number of registered voters whose signatures are appended thereto, and whether this number is at least ten Percent °fthe total number of registered voters who cast their votes at the last preceding regular municipal election or 700 signatures, whichever is greater.'" Based on the amended language proposed tonight, the wording for Section 44 would then read (sentence one): "If prior to the date when an ordinance of the council takes effect a petition signed by registered voters of the city equal in number to ten percent of the total vote at the last regular municipal election or 700 signatures, whichever is greater, be filed with the city clerk requesting that any such measure, or any part thereof, be repealed or be submitted to a vote of the electorate, the said measure shall thereby be prevented from going into operation." Motion by Janis Larson, seconded by Nan Tilkens, to approve the amended language affecting Sections 39, 40, and 44, as discussed above, and send on to the City Council for their action. Passed unanimously. See attached ordinance in complete form indicating all changes to date. Abandonment of the City Charter Council last acted on this item on March 24, 1997, and the item is now dead. Distribution of City Charters to the Public Schools The Recording Secretary has taken care of this item. Method of Charter Commission Putting Items on the Ballot President Nawrocki stated that he checked with a past and current attorney at the League of Minnesota Cities regarding this item. The Charter Commission can put items to vote on a referendum to be voted on by the citizens without getting signatures. The City Attorney reported there have been no Attorney C~neral opinions on this since 1973. Keeping Written Recgrds of Work Sessions The President had contacted the League of Minnesota Cities to get their opinion on whether written records must be kept of work sessions. He was informed that the League's viewpoint on this subject is that there are minimal requirements in the state statutes. Discussion was held on adding language to Section 17 as suggested by Jamie Verbrugge at a previous meeting. Commissioners discussed the words "detailed", "journal of 4-17-97 Page 2 of 4 proceedings", and "summary", and how these words could be construed differently from one person to another. Motion by Jamie Verbrugge, seconded by Nan Tilkens to approve the wording for Section 17 as put together by the City Attorney and discussed at the February meeting, which is as follows: Add as the second sentence to Chapter 3, Section 17: "Detailed minutes of all discussions, motions or other actions shall be kept for all public council meetings and for meetings of any commissions appointed by the council." Status of Membershio The Recording Secretary stated that she had talked with the Chief Judge's office today, and was informed that there would be two new appointments forthcoming: Kathryn Smith and Carol Crema-Smith. The President announced that Keith Roberts has resigned from the Charter Commission. He asked that the Recording Secretary inform the council of this resignation. President Nawrocki asked that when new people were appointed, were they appointed to fill the vacancy created by the commissioner (when a commissioner lei~ before their term was up) or what. This depends on how the appointment letter from the judge is worded. Also he wondered when a commissioner's term has expired, can that commissioner still serve until someone is appointed. If someone is uneligible to serve, the answer is no. If the commissioner is still eligible to serve, then that person may continue serving until a replacement is appointed. The following commissioners' terms will expire in the fall of 1997: Bruce Nawrocki, Dick Schmidt, Nan Tilkens, and Gary Olson. Nan Tilkens is the only one that can be reappointed, as the other three commissioners have already served two terms. Changing Control of the Police Denartment from the Mayor to the City Manager Jamie Verbrugge asked if there would be city elections this fall. The recording secretary stated that there would be. Elections for the seats held by Councilmembers Don Jolly and Meg Jones would be held in the fall of 1997. In the fall of 1998, elections for the seats held by Councilmember Ruettimann and Mayor Sturdevant would be held. Further discussion ensued regarding the pros and cons for the change from Mayor to City Manager. Some members felt very strongly that a professional manager should be in charge of the Police Department. Others felt the Mayor should be, stating that if someone had a problem regarding the Police Department, it would be more private because you would only deal with one person (the Mayor), and with the City Manager, you would be dealing with him/her and his/her staff. 4-17-97 Page 3 of 4 Motion by C-ary Olson, seconded by ~lamie Verbrugge, that regarding changing the control of the Police Department from the Mayor to theCity Manager, the City Attorney should prepare an amendment to the charter for review at our next meeting, and to proceed with the necessary steps to put this item on the ballot in this year's fall election. Roll Call vote: 4 yes, 4 no. Motion defeated. Further discussion on this item will be held. NEW BUSINESS None. NEXT MEETING DATE After discussion, motion was made by Nan Tilkens, seconded by Jamie Verbrugge to hold a special meeting on Thursday, May 22, at ? p.m. Nan Tilkens let~ the meeting at 8:34 p.m. ADJOURNMENT Motion by Jamie Verbrugge, seconded by Bill Antzaras to adjourn at 8:35 p.m. Respectfully submitted, Carole Blowers Recording Secretary 4-17-97 Page 4 of 4 NOTE: SHADING'INDICATES NEV OR REVISED WORDING. section 3s, PO~ERS It~SERVED BY THE PEOPLE. The ~ople o~ ~l~ta Heights 'resole ~ ~selves ~e ~er, in accor~n~ vith. ~e ~ovAsAo~ o~ ~Ls ~a~er, co inAtiate ~ adopt ordinances a~ resolutions, to r~re aeas~es pas~ ~ ~e cil ~o ~ referred to ~e electorate rot appr~al or · sapproval, ~d to recall ele~ed p~l~c officials. These pew. s shall be ~11~ ~o ~n~tAat~ve, ~e refere~, a~ ~e roca~3, respective. Section 36. EXP~Z~ BY PETITTONER. No nenber or any Initiative, referendua, or recall contC~oe, no cir~lator of a s~Vna~e pa~r, and no sider of any such ~per, or an~ o~er ~rson, s~ll 8~ep~ or o~ror ~ r~ard, ~cuniaw or o~e~se for se~ces rendered ~n connection v~ ~e c~r~lat~on ~ereof, ~t ~s shall ~o~ P~I~P~_ ~ ~o~tee ~r~ ln~r~ an Section 37. FURTHeR REGULATIONS. The council mhall as soon as possible after the organtzat~on o~ the city govarrment under th~s charter provlde by ordi~Ance such further regulat$ons for the Initiative, referendum, and recall not inconsistent vith thls charter, as Inay be deemed necessary. Such ordinance shall include ~he relevant provls$ons of ~h~s char'car. ~ ....~,.Sect$on 38. INITIATION OF MEASURES. Any f~ve~::?":":*'"'"' .............. .~p~.,.ueFs m y ~orn thenselves ~to a c~lttee ~or ~e of ~[~~ o~ p~l~c concern. ~er regulating ~e~r ~~:"~hiy sha~2 ~ane~ 'a~d ad.asses as M~rl o~ such o~ee. They shall also ~C~cA a verlf~ed c~ or ~e pressed ~~Co eacA of ~e s~ature papers h~e~ descried, -5- SeCtion 39. POI~ O~ PET~TZON AND O~ ~:IGNA~W~Iq~ PAP~lV~. The ~tlt~on ~or ~e ~d?pt~on of ~y ~~ ~al~ con.~at o~ the neasure, c~e~ v~h all ~e a~a~'"~pera and a~f~dav~a ~ereto atta~ed. Su~ ~e~tCton ~all not ~ co~le~e ~less al~ by a nu~r of ~'~S~ vot~l e~al ~o it .least cent of ~e ~o~al numar '~"~6~es cast .~ ~ Iasc ~,~ nun$c~pal election ~~ . ~ 1. ~e s ~aturei'"~e'~""~"~"~n'6~''':~ ~e c~rcu~acor of ever~ su~ ~ shall make an ~ac ea~ sizable appended to the paper ~s ~e q~u~ne sl~at~e of ~e persona vh~e nm i~ p~~ to ~. Each s~ature ~per s~ll ~ s~stant~all~ the follwl~ fan: proposing an b~d~'?.':[~ to . : . (stating the purpose of the ~.e, asur~,~ a. copy of"i/l~'~ 'b~a'i"~ La hereto attached. Th~s. ~d~~ is sponsored I~y th'l'"'f6~.'i6Ving connittee o~ ~~ 2, 3. 4. S. The unders~vned~~'~~, understanding the terns and the nature of the'"ieasure"~re~'~ttached, potation CAe council ~or ~ts ado~tton~ or, tn l~eu thereof, for /ts sulm~ss~on to the clamors for ~e~r approval. At tho end cf the l~st of a~qnatures shall be Ippendad shall ~ ~n a~at~t~ally ~e follow,nv fo~: J State of .... ) )es County of _ ) being duly sworn deposes and says that the affiant,-~nd ~,~e affiant only, personally cirCUlated the foregoing paper, that all CAe signatures appended thereto were genuinepresence , then to be CAe signatures of CAe persons whose hanes they purpo~ to be. ~slgnature of Circulator) Subscribed and sworn to before Be this day of , ~__. (Signature of Nohary Public) Section 40. F~LZNG OF P~TTTIONS AND ACTION THERL~N. the signature papers shall be held in the office of the city clerk as one inatrument. W~Chin five days after CAe £i~ng ~be potation the c~y shell ascerta~nbyexen~netton oft he nunber of~~d:i~ whose a~gnsCures are apl~nded thereto, ~-'wh-~th:~'"'~l~"~umber .is at least 2~ percent of the total nuu~er of~/~ who last ~recedin~~'lar'~'~'~Phl election ~~:~":~~;: ~f the City clerk ~'~f~i~'"~b~'t~ular, the city clark shall at once notify one or ~ora of the tabulates of sponsors of that fact, certifying ?.he reason for such finding. The court,tree shall then be given ~hir~y days in which to f~le additional s~qnnture papers and to correct the petition An all other particulars. Iff att he end of that period CAe petition ie found to be still insufficient .or ~rFeqular, the cls~ shall rile the sane end shall notify each ~enber of the comnittee of ~he £a~c. The final finding of Ansu£ficiency or irregularity of a potation shall not prejudice the filing of a new petition for CAe sam~ose, nor shall it prevent the council fro~ referring ~he ~ t~.the ~..,.',~!~ at the nex~ regular or any ePe~t~l"blec~zon, at its option. Section 4X. ACTION OF CO~CXL ON PETXTXON. Whenever CAe petition shall be found to be sufficient, CAe city clerk shall so ~ertify to ~e council mt its ~ ue~ing, and the council ~hall et once read ~e ~~ ~d ~fer iC ~o an appropriate c~i~ee, ~i~Y'b' '~c~ittse of ~e whole. ~e eoni~tse or eo~cil shall ~eupon provide for ~lic hearings upon the Masure, aft~ ~e holding of ~i~ ~e ~as~e sha~ ~ finally -7- acted upon by the councll not later Chan sixty-£ive days after the date upon which such measure was submitted to ~he council by ,~..~,e city clerk. Xf the council shall fail top ass ~he proposed ~, or shall pass it on An s fo~ dif£~rent from that set ~ at ~e ~e~ elation ~~ng ~ot ao~ ~ ~ree n~ o~e~A~e ,chedul~ election Is ~o ~ held wl~in ~ee ,on~h. fro~ ~u~ da~e, ~en the council shall call a .pecial election to be held not less than thirty nor more such da~e. In case the council passes the proposed ¥ith a~nd~ante and st least four-£ifthl of the coa~'i~ee ~f'" peti~ioners do not express their diasat~sfaction rich such amended £ora by a certificate filed wit~ the city clerk wiC~ln ten days from the passage thereof by 1~ council, then the measure need nec be suMmitte~ to the ~~~. Section 42. INITXATIVK BALLOTS, T~e ballots used ~hen voting upon any such proposed o~':~a~' bhall state the substance thereof, and shell give t~e f~b~".uoter the oppor~unity to vote eithe~ "For the measure""or~'"~i'n~c ~he measure". If a na~ority of ~he~~"~.i~~votinq on any such neas~e sAali vote in ra~"~h'~eS~;'i~'lha~ ~reupon ~c~e an ~~ of ~e city as the ~se Bay ~> ~y nt~ of pr~eed ueii~ii'~y ~ ~Ced upon at ~e s~e election, bu~ in case ~ere shall M more allow~ ~o ~te for ! Section 43. INITIATION OF CKARTKR~S. ~othing An this char~er suntanned shall be construed as in any way af£ectinq the rXght of t~e ~~b:under this C°nstitution and statutes of Hinnesota to P~~"in~nduents to ~h~e charter. / Section 44. lq~E REF~L~DUN. If pr~or.to the.date when an ~~h:.~' of Che oouncil takes effect a petition li..,~ed by ~t~~~' of ~e ciCy e~al in n~er to ~ ~rcen~ of · Be ~o~a~ vo~e a~ ~e la~t.re~lar repealed o~ ~ .ubnitt~ to I ~ce Masse shall ~e~ ~ pre--ted f~m go'[~"'i~ ~era~ion. . The co~cil shall ~ereupon reconsider ~e said~[~ at its ne~ ~l~eting, ~d el~or re. al e~cions thereof to ~i~ obJection~s b~ raised by ~e petitioners, or by ams and no vote measure os ~ss~. Xn ~e latter case the cou~il shall ~diatelM order a s~cial ~icipal election to ~ h01d ~ere0n wi~in not less ~an ~i~y nor~ra ~an ~or~y-five days from ~e action off ~e ~uncil calling At. X ~~~ voters vot~n.g thereon are opposed to the neasure, ~ot~nq ~ereon favor the ~eas~e, A~edtaCely or on the date Section 45. REF~~ PETITZO~S. The requ~renents laid dob'fl ~n sections 38 and 39 above as to the ferneries of connittaes £or the initiation of ~d~ and as ~o the tern of petitions and siq~aturep sh&ll apply to the referendun as far as possible, but vit. hal~re such verbal changem em nay be necessary. A referendun petition mhell beg~n mm follower Proposing ~e repeal of an ~S~fd~~% ~o :. ,. · (stating the purpose of the neasure}, a cop~ ~lc~"~d~ ~s hereto a~tached. ~s ueas~e la sponsored ~, Sect£on 46. REFERENDUN'B~T.?OTS. The ballots used in any referendun elect~on shall conforn to the rules la~d down in sect~on 42 of th~s cAar~cer for initiative ballots. Section 2: Ordinance shall be in full force and effe~c and after ninety {90) days after ~s passage. FSrst Readinq: Second Reading: Date of Passaqe: Offered By: ~e~onded By: Roll Call: ~oseph Sturdev~n~, Hayer ~o-Anne Student, Council Secretary -9-