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HomeMy WebLinkAboutApril 21, 1997 Work Session ADMINISTRATiON NOTICE OF COUNCIL WORK SESSION Mayor Joseph ~/urdevan! Councilrnembers Donald G~ Jolly Meg Jones GaD' L. Peterson Robert kE Ruettonann City Manager Wah Fehst Meeting of: Date of Meeting: Time of Meeting: Notice is hereby given that a Council Work Session is to be held in the CITY OF COLUMBIA HEIGHTS as follows: CITY COUNCIL, CITY MANAGER AND CITY STAFF MONDAY, APRIL 21, 1997 IMMEDMTEL¥ FOLLOWING 7:00 P.M. CONTINUED BOARD OF RE VIE W Location of Meeting: CITY HALL CONFERENCE ROOM Purpose of Meeting: COUNCIL WORK SESSION AGENDA Items _for Discussion t) 2) 3) 4) 5) 6) 7) 8) Hones~,etl Audit Presentation - Sue Wolf Building Official Position - Additional discussion on-going to full-time position - It: Anderson t'~cancy - Fire Department - Discussion only Appointments to Boards and Commissions - Opening now and in the future - M. Jones Clearing of Point on Clover Pond - M. Winson Sidewalk on Stinson South qf 39th Avenue - M. Winson Replacement of Water Main - McLeod Street From Royce to 44th Avenue - M. Winson Columbia Heights Fire Relief Association Discussion with Council regarding consideration of defined benefit plan. Amendment to CiW. Charter, Chapter 5, Initiative, Referendum and Recall Recommended Consent Rems lO) 14) Authorization to Seek Bids for Repair of Manholes on Central Avenue - M. Winson Authorization to Seek Bids for Lining of Sanitaw Sewer on Polk Place from Mulcare to Polk Circle - M. Winson Authorization to Seek Bids for Roof Improvements to Lomianki, Gauvitte and Mathaire Buildings - M. Winson Authorization to Seek Quotes for Replacement Furnace at Gauvitte Building - M. Winson Authorization to Seek Bids for Storm Sewer Replacement from LaBelle Pond to 44th Avenue The CiO, qf Columbia Heights does not discriminate on the basis of disabilio, in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in 'all CIO., qf Columbia Heights' services, programs, and activities. Auxilia~. aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the Cio, Council Secreta~, at 782-2800, Extension 209, To make arrangements. (TDD/782-2806 jbr deaf on139 CITY OF COLUMBIA HEIGHTS TO: FROM: Honorable Mayor Joseph Sturdevant City Councilmembers Walter R. Fehst, City Manager Kenneth R. Anderson, Community Development Director t~\ DATE: April 18, 1997 RE: BUILDING OFFICIAL FULL-TI~E POSITION. There are several issues of an important nature which will have long-term impacts on the Community Development Department opera- tions. Staff requests in put and direction from the City Council. Full-time Building Official. I am requesting Council authorization to advertise for appointment of a full-time Building Official. The City has maintained at least one full-time position to perform plan review and building inspection services for over seventeen years. For all but the last two years, the Department has had two full-time inspectors. However, with Evelyn Nygaard leaving the city these services have been provided on a contract basis with Mel Collova dba Collova Services for a fee of $28.00 per hour. These services are limited only to plan review and inspection and do not include other administrative related functions which were previously performed by the Building Official. This has created additional responsibil- ities: 1) for the Director in preparing payment vouchers and payment requisitions for City Hall maintenance, 2) for the Permit/License Clerk in receiving applications and permits and issuing permits, and 3) for other staff generally being available to answer resident and contractor questions and concerns. Therefore, appointment of a full-time person will provide much needed assistance in these areas. Furthermore, staff would like to add additional responsibilities to the job description. This will primarily include the following (see attached job description): Administration of contracted custodial services and building maintenance contracts and coordination of facility management for City Hall, Library, Municipal Service Center, and Murzyn Hall. By adding these responsibilities we have added that the position require a Second Class Grade C Operating Engineer License (Boiler) within eighteen (18) months of employment. - 1 - This will allow the position to be qualified to inspect, maintain, and/or oversee the boilers at both Murzyn Hall and City Hall. In the absence of the Building Official and under authority of his/her license, a licensed special engineer can perform these same functions and allow the City to remain in compliance with all codes/statutes. The advantages of this request are as follows: 1) Availability of a Building Official on a full-time basis. 2) Centralize responsibility for facility maintenance and management of City properties (except parks). 3) Licensed and trained individual on staff for Boiler inspection/maintenance. 4) Additional administrative support and oversight for the issuance of permits and licenses and to assist in resident and contractor questions. 5) Improve access to technical expertise in the areas of building assessment for housing and commercial rehabilit- ation programs. Budget Considerations The 1997 Budget includes funds for a full-time employee in the Building Official position at the one year wage level for total compensation and fringe benefits of $54,089. The current contract rate is $28 per hour for all services with a guaranteed minimum of 20 hours per week. At this hourly rate, the full-time equivalent of 2080 hours per year would total $58,240. This is $4,151 higher than a full-time position. Since the contract services became effective in February, 1996, the total amount paid for inspection services in 1996 was $63,607.26 (this includes all Medtronic inspections). Summary We believe the full-time proposed position can be justified with the additional facility management and maintenance responsibili- ties, the need for administrative support in issuing permits, and improved availability of an inspector to respond to resident/ contractor questions. ken/memo - 2 - BUZLDZNG OFF ICL~L NATURE OF WORK This is skilled inspectional work in securing compliance with the building, plumbing, and mechanical codes ~d related regulations and standards. Work involves responsibility for inspecting residential, com- mercial, and industrial buildings and other structures in regard to conformity with code requirements and technical standards. Work also involves determining building permit valuations for inspected construction projects. Responsible for building facility management and systems maintenance for City Hall, Library, Service Center, and Murzyn Hall. Assists the Permits and Licenses Clerk in other departmental office related work. General administrative supervision is received from the Community Development Director and work is reviewed through conferences and reports and on the basis of results achieved. ESSEAtT!AL JOB FLrNCTIONS 1) Reviews plans and specifications for all types of buildings and approves building permits. 2) Conducts foundation, framing, insulation, drywall, heating, plhuubing, and mechanical completion and other inspections during the course of construction to determine compliance with code and ordinance requirements; exercises appropriate action to rectify deficiencies and issues instructions for correction by builder, contractor, or owner. 3) Inspects building sites prior to and during construction for conformance to zoning code requirements. 4) Advises and maintains effective working relationship with homeowners, contractors, architects, and others with regard to construction code requirements and technical standards to assure their thorough understanding and ability to conform to such codes and standards. 5) Directs and participates in review of building permits to assure such permits reflect work to be accomplished and where discrepancies occur to initiate action to correct construction and thus require conformance with the conditions specified in the approved building permit. 6) Provides copies of building and heating permits with valuation information to the Assessing Department. 7) Investigates building and housing code violations and related complaints, and. initiates appropriate action to~ assure that such violations are corrected and/or eliminated. 8) Provides assistance to the Fire Department With regard to building code enforcement, code requirements, and technical standards. 9) Provides scope of work write-ups, inspections, reports, and assistance with regard to program, code, and ordinance requirements for Economic Development Authority grant/loanprograms and rehabilitation and redevelopment projects. 10) Assists in preparation of the protective inspections and general government building annual budget. 11) Attends meetings as deemed necessary or as assigned by the Community~ Development Director for the purpose of providing assistance-or general information regarding established codes, ordinances and other applicable regulations (i.e.., Planning and Zoning Commission, City. Council, etc.). 12) Oversees and assists in the issuance of' licenses and permits, license approvals as required by City Code and the receiving'of payment- for the same. 13) Administers contracted custodial services and b~ilding maintenance contracts and coordinates facility management for City Hall, Library, Service Center, and Murz!rn Hall. 14) Keeps abreast of new materials, equipment, and practices,.as well as new or changed codes, to assure a thorough understanding of the building industry and effective and fair administration of the building codes. 15) Prepares and maintains necessary records, files, and reports. 16) Performs other duties as apparent or assigned. REQUIRED QUALIFICATIONS A combination substantially equivalent to high school graduation and post-secondary training in the building trades and considerable experience involving a wide variety of residential, commercial, and industrial construction. Three years experience as a Municipal Building Inspector or five years supervisory experience in general construction. Certified Minnesota Building Official. Valid Minnesota Driver's License. Possession of or ability to obtain a Second Class Grade C Operating Engineer License (Boiler) within eighteen months of employment. DESIRED QUALIFICATIONS Four or more years experience as a Municipal Building Inspector. One year supervisory experience. One year experience administering contracts. KNOWLEDGE~ ABiLITIES~ A/FD SKILLS Thorough knowledge of all types of building construction materials and methods, and stages of construction when possible violations and defects may be most easily observed and corrected. Considerable knowledge of building codes and regulations. Considerable knowledge of modern developments, current literature, and sources of information in the field of municipal building inspection. Ability to enforce ordinances and regulations firmly, tactfully, and impartially. Ability to establish and maintain effective working relationships as necessitated by work assignments. Ability to exqpress ideas effectively, orally, and in writing.. Ail Wcrk Whh 0~,~ (d~ pubii~ ~r F All All PHYSICAL AND ~fFI:RONM~,~I'AL JOB FACTOR~ CITY OF COLUMBIA HEIGHTS (l") 590 ,d, OTH AVENUE N.;'., COI,.UM~IA H£1GHTS, MN 5~I, 21-3878 (612) 782-2~00 TDD 782-2.806 DATE: TO: FROM: RE:' October 29, 1996 Ken Anderson, Director of Community Development Kathryn Pep. in, Permit/License ClerklP&Z Secretary Staff Levels vs. Number of Permits ~ssued . The following is a comparison of the number of employees on staff in the Building Inspection Department from 1980 to 1996, the total number of permits and licenses issued for each year, and the value of the. Building Permits issued each year. The total number of permits include building, heating, plumbing, water meter permits, sewer permits, water line permits. Electrical permits are included in the total through the year of 1993 when the Electrical Inspector position was terminated and the permits and inspections turned over to the State Board of Electricity. All permits, except building permits are calculated on varying fee schedules and do not use the value of the work to compute the fee. When the current fee schedule became effective in 1993 (adopting the UBC 1988 Fee ,Schedule), the heating permits were also calculated using the value of the work. 1980 Employees One full-time Building Inspector One full.time Assistant Building Inspector One full-time License/Permit ClerklP&Z Secretary One part-time Plumbing Inspector One part-time Electrical Inspector One part-time Heating Inspector part of year, position discontinued. 1980 PermitstLicenses Issued Permits: 1,455 Licenses: 824 Values of Building Permits Only: 83,264,460 1981 Employees One full-time Building Inspector One full-time Assistant Building Inspector One fbll-time License/Permit Clerk/P&Z Secretary One part-time Plumbing Inspector One part-time Electrical Inspector 1681 Permit~L|censes Issued Permit: 1,587 Licenses: 800 Values of Building Permits Only: t8,822,479 Page 2 1982 Employees One full-time Building Inspector One full-time Assistant Building Inspector One full-time License/Permit ClerktP&Z Secretary One part-time Plumbing Inspector One part-time Electrical Inspector 1982 Permits(Licenses Issued Permits: 1,284 Licenses: 856 Values of Building Permits Only: t13,757,934 1983 Employees One full-time Building Inspector One full-time Assistant Building Inspector One full-time License/Permit ClerklP&Z Secretary One part-time Plumbing Inspector One part-time Electrical Inspector 1983 PermitstLicenses Issued Permits: 1,322 Licenses: 964 Values of Building Permits Only: ~7,829,198 1984 Employees One fuji-time Building Inspector ~ : One full-time Asst. Building Inspector One full-time License/Permit ClerklP&Z Secretary" '- '~ One part-.time Plumbing Inspector '., .- .. One part.time Electrical Inspector - --.. :' · One full-time Community Development Specialist assisted With P&Z items/Shared with HRA 1984 PermitstLicenses Issued Permits:. 1,550 Licenses: 903 Values of Building Permits Only: 1985 Employees 812,059,779 One full-time Building Inspector One full-time Asst. Building Inspector One full-time License/Permit Clerk/P&Z Secretary One part-time Plumbing Inspector One part-time Electrical Inspector One full-time Corem. Dev. Specialist assisted with P&Z items/Shared with HRA 1985 Permit/Licenses Issued Permits: 1,428 Licenses: 924 Values of Building Permits Only: 84,938,226 1986 Employees One full-time Building Inspector One full-time Asst. Building Inspector One furl-time License/Permit ClerklP&Z Secretary One part-time Plumbing inspector One part-time Electrical Inspector One furl-time Comm. Dev. Spec. shared with HRA assisted with P&Z items. 1986 Permits/Licenses Issued Permits: 1,579 Licenses: 841 Values of Building Permits Only: 813,269,300 1987 Employees One full-time Building Inspector One full-time Asst. Building Inspector One full-time License/Permit CIerktP&Z Secretary One part-time Plumbing Inspector " one part-time Electrical Inspector One full-time Comm. Dev. Spec. shared with HRA assisted with P&Z items. -. 1987 Permits/Licenses Issued Permits: 1,511 Licenses: 860 4,215,065 1988 Employees One full-time Building Inspector One full.time Asst. Building Inspector One full-time License/Permit Clerk One part-time Plumbing Inspector One part-time Electrical Inspector 1988 Permits/Licenses Issued Permits: 1,863 Licenses: 815 Values of Building Permits Only: 58,916,756 1989 Employees One full-time Building Inspector One full-time Asst. Building Inspector One full-time License/Permit ClerktP&Z Secretary One part-rime Plumbing Inspector One part-time Electrical Inspector 1989 Permits/Licenses Issued Permits: 1,418 Licenses: 869 Values of Buiiding Permits Only: 55,180,247 Page 1990 Employees One full-time Building Inspector One full-time Asst. Building Inspector One full-time License/Permit ClerklP&Z Secretary One part-time Plumbing Inspector One part-time Electrical Inspector 1990 Permits/Licenses Issued Permits: 1,417 'Licenses: 948 ' Values of Building Permits Only: 85,198,200 1991 Employees One full-time Building Inspector 'One full-time Asst. Building Inspector One full-time License/Permit ClerklP&Z Secretary One part-time Plumbing Inspector (position discontinued 12/31t91) One part-time Electrical Inspector 1661 Permits/Licenses Issued Parmits: 1 ,§28 License~ 1,285 Implementation of licensing of one & two unit rental properties. Values of Building Permits Only: t/4,894,021 1992 Empioyee. s One full-time Building Inspector One full-time Asst. Building Inspector One full-time License/Permit Clerk/P&Z Secretary One part-time Electrical Inspector ,Page 1992 Permits/Licenses Issued Permits: 1,272 Licenses: 1,231 Values of Buiiding Permits Only: 82,373,433 1993 Employees One full-time Building inspector One full-time Asst. Building Inspector One full-time License/Permit CIerklP&Z Secretary One part-time Electrical inspector (position discontinued during this year) 1993 PermitlLicenses Issued Permits: 970 Licenses: 1,249 Values of Building Permits Only: 83,292,353 1994 Employees One full-time Building Inspector One full-time Asst. Building Inspector shared with HRA until 9t94 One full-time License/Permit Clerk/P&Z Secretary 1994 Permits(Licenses Issued Permits: 886 .. Licenses: 570 *Licensing and inspection of rental properties turned over to Fire Department Values of Building Permits Onlyr 84,522,438 !995 Employees One full-time Building Inspector One full-time License/Permit ClerklP&Z Secretary One full-time Zoning/Grant Coordinator* 'Department combined with HRA 2/95, this position shared by both departments. 1995 PermitstLicenses Issued Permits: 1,070 Licenses: 614 Values of Building Permits On/y: 84,927,970 1996 Employees One full-time License/Permit ClerklP&Z Secretary One full-time Zoning/Grant Coordinator (Shared position) One contract Building Inspector partial year 1996 Permits/Licenses Issued Permits: 1,075 Licenses: 590 Values of Building Permits Oniy: 811,910,040 TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED, 1. Single family 2. DuPlexes/Double Bungalow 3. Mutti~le Dwellings Reslden:ial Additions 5. Resldential Re~alr/Halnt. Resldentlal New Garages ?. New ¢ommerclal/lns:. 8. New Industrial Cons:ruction 9. ¢omm/lns:./lnd. Addns' ¢on~n./Inst./tnd. Re~alr/Malnt. 11. Signs -Permanent 12. S~rlnklers 13. Oemolitlons Retalnlnq Walls 15. Fences t6. Others PermiCs with Cwo or more classes TOTAL Heating Sewer Permits Water Perm;ts TOTAL DECEMBER DECEHBER TNi$ YEAR LAST YEAR 1996 1 o o 19 13 - 0 0 , ,1 O 0 - 6 ~ 3~5 ,2~9 9/~t fl/~ o/o .... 2/0 - o O/qlq J n/o/o 0 O o 7 0 - 3 ~ 2 49 7~ O O - 8 -4 18 14 8 217 190 1~ I 8 177 ~ 18& 0 t O ~qI 18 3 6o 33 ESTIMATED VALUATIONS OF PERMITS ISSUED '11. 12. 13. 14. 1~. Single Family ~wellings Ouolexes/0bl.~un~alow, NEW New Multi,I· Dwellings Resldential Additions Residential Malnt./Re~alr Residential New Garages· TOTAL RESIOENTIAL New Commerclai/lnst. Contr.. New Industrial Construction Comm./lnst/lnd. Additions' Comm./lnst/Ind. Malnt./Re~alrs 'TOTAL COMM./INST./IND. Signs - Per~n. anent , S~rlnklers Retaining Walls Demolitions .' Fences ~ · ' Others TOTAL - GRAND TOTAL VALUATIONS 22,7 ! 1 o I O 2,22, t~7 27~758 30,893 4,52~+,503 o O o o O O 3,,~60 ) 10,000 128.88q 3,960 t lOrO00 7,162;351 5,O50 t 7 ~6~76 ql I2,937,3t ~ 928,000 t 87,5.oq ', ~.75., 162 t, 750, o87 ~6,025 l .0 0 15,500 23,525 55,2~3 9,625 50,518 28¸ O 24,022 22~186 ~1,9~0io~0 o 35.o75 2~o,568 479~7,970 CITY OF COLUMBIA HEIGHTS TO: FROM: Honorable Mayor Joseph Sturdevant City Councilmembers Walter R. Fehst, City Manager Kenneth R. Anderson, Community Development Director DATE: April 18, 1997 RE: BUILDING PERMIT FEE INCREASES/CHANGES. The Community Development Department staff is recommending the City Council make the following changes regarding fees. 1) Increase Building Permit fees from the 1988 to the 1994 fee schedule. 2) Change fees for mechanical permits from a value based method to a unit basis. 3) Change commercial/industrial/institutional fee for plumbing permits to a percentage basis versus the current per fixture basis. We have attached draft copies of an ordinance which will increase the fees to the most recent 1994 fee schedule. This has been taken from a draft provided in the building code. Also attached is a draft Resolution for adoption which establishes the actual policies and fee schedules for building construction, plumbing, gas piping, etc. to be imposed in Columbia Heights. We anticipate there will be additional revenue generated from these fees which may be used towards upgrading our housing and commercial building stock. Specifically, the funds can be used to establish a renewable fund to raze dangerous, substandard, and/or vacant buildings. This will provide a proactive way for the City to fund removal of deteriorated buildings which are an "eyesore" and blemish to an otherwise attractive neighborhood. Mel Collova and Ken Anderson will be present to discuss the details associated with this proposal. BUILDING PERMIT ~EE COMPARISONS CITY New Brighton St. Anthony Fridley Minneapolis Uniform Building Code (UBC) Columbia Heights $10,000 GARAGE/~DDITION $269.75 $269.0o $268.oo $267.72 $268.00 $175.50 $100,000 HOME $1,291.69 $1,472.50 $!,472.50 $1,463.96 $1,472.50 $1,009.25 NOTES: The UBC stipulates the plan review fee is 65% of the building permit fee. Each of the above cities charge this rate with the exception of Co!umubia Heights. The total fee is the sum of the building permit fee, plan review fee, and state surcharge. For plan review fees, currently the City of Columbia Heights charges, based upon the 1988 fee schedule, a rate which is 65% of the building permit fee for commercial/industrial permits and 50% for residential properties. Furthermore, there is nc plan review fee charged for residential improvements less than $5,000 in value. kra 1/6/97 ORDINANCE NO. ADOPTING THE MINNESOTA STATE BUILDING CODE AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE. THIS ORDINANCE PROVIDES FOR THE APPLICATION, ADMINISTRATION AND ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA AND MAINTENANCE OF ALL BUILDINGS AND/OR STRUCTURES IN THIS MUNICIPALITY; PROVIDES FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF; PROVIDES PENALTIES FOR VIOLATION THEREOF; REPEALS ALL ORDINANCES AND PARTS OF ORDINANCES THAT CONFLICT THEREWITH. This municipality does ordain as follows: Section 1. Application, Administration and Enforcement. The application, administration and enforcement of the code shall be in accordance with Minnesota rule part 1300.2100 and as modified by chapter 1305. The code shall be enforced within the extraterritorial limits permitted by Minnesota statute 16B.62 subdivision t when so established by this ordinance. The code enforcement agency of this municipality is called Protective Inspections. A Minnesota certified Building Official must be appointed by this jurisdiction to administer the code (Minnesota statute 16B.65). Section 2. Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota statute 16B.62 subdivision 1 and as provided for in chapter 1 of the 1994 Uniform Building Code and Minnesota rules parts 1305.0106 and 1305.0107. Permit fees shall be assessed for work governed by this code in accordance with Table No lA, 1994 Edition of UBC per Ordinance. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota statute 16B.70. Section 3. Violations and Penalties. A violation of the code is a misdemeanor (Minnesota statute 16B.69). Section 4. Building Code. The Minnesota State Building Code, established pursuant to Minnesota Statutes 16B.59 to 16B.75, is hereby adopted as the building code for this jurisdiction. This code is hereby incorporated in this ordinance as if fully set out herein in its entirety with all appendixes and amendments. P~ge Two Adoptive Ordinance - Building Code A. The Minnesota State Building Code includes but is not limited to the following chapters of the Minnesota Rules and the current edition of the CABO One and Two Dwelling Code: 1. 1300 2. 1301 3. 1302 4. 1305 5. 1307 6. 1315 7. 1325 8. 1330 9. 1335 10. 1340 11. 1346 12. 1350 13. 1360 14. 1365 15. 1370 16. 4715 17. 7670 Minnesota Building Code Building Official Certification State Building Construction Approvals Adoption of the 1994 Uniform Building Code including Appendix Chapters: a. 3, Division I, Detention and Correctional Facilities b. 12, Division II, Sound Transmission Control c. 29, Minimum Plumbing Fixtures Elevators and Related Devices Adoption of the 1996 National Electrical Code Solar Energy Systems Fallout Shelters Floodproofing Regulations Facilities for the Handicapped Adoption of the 1991 Uniform Mechanical Code Manufactured Homes Prefabricated Buildings Snow Loads Storm Shelters Minnesota Plumbing Code Minnesota Energy Code The 1994 Uniform Building Code is hereby adopted and incorporated in its entirety with all appendixes and amendments. This Municipality adopts by reference any and all optional Chapters as authorized by Mn. Rule Part 1305.0020, Subpart 2:3, Division 111. Section 5. Effective Date of Ordinance. The effective date of this Ordinance is June 1, 1997. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: 'Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Va ?uat ~on $ 0 - 1,000 1,001 - '1,100 1,101 - 1,200 1,201 - 1,300 1,301 - 1,400 1,401 - 1,5oo 1,501 - 1,6o0 1,601o - 1,700 1,70t - 1,800 1,8or ~ 1,96¢ 1,90! - 2,0,00 2,001 - 3,000 Fees 25.00 27.00 29.00 31.00 33.00 35.o0 37,00 39.00 41.00 43. oo 45. O0 54. O0 $13,001- - 14,000 14,001 - 15,000 15,001 - 16,000 16,001 - 17,000 17,001 - 18,000 18,001 - 19,000 19,001 - 20,000 20,001 - 21,000 21,001 - 22,000 22,001 - 23,000 23,001 - 24,000 24,001 - 25,000 $I53.0~ 162. OC 171 180.0C 189.0C 198.00 207.0O 216.00 225.00 234.00 243.00 252.00 3,00t - 4,000 4,00t - 5,00~ 5,001 -- 6,000 6,001 - 7,000' 7,001 - 8,000 8,001 - 9,000 ~,001 - t0,000 · 10~01 ' - .11,000 11,001 - 12,000 12,001 - 13,000 63.00 72.00 81.00 90.00 99.00 108..00 117.00 126.o0 135.00' 144.0~'¢$, Each add~l~ $1OO0 to.50,O00 - S6.5¢ $50,000 = $414.50 Each add'i. $1000 u~,.3o $100,¢00 - &b.50 $100,000 = $ 639.50 Each add'] $1000 up to $500,000 = $3.50 $500,000 = $ 2,039.50 Each aa¢'l..$1OOO.up to $1,000,000 = $3.00 $1,000,000 = ' $3,539.50 Each Add't.:'~1000 ~ver:'i,000,O01 = $2.00 Plan Chem,k Fees: 65~ of permit fee 1994 U.B.C Fee Schedule Effective June 1, 1997 Valuation $ 0 - 1 000 1,001 - 1 100 1.101 - 1200 1,201 - 1 300 1,301 1 400 1,401 - 1 500 1,501 1 600 1,601 1 700 1,701 - ,800 1,801 ,900 1,90t 2,000 2,001 3,000 3,001 4,000 4,001 5,000 5,001 6,000 6,001 7,000 7,001 8,000 8,001 9,0O0 9,001 10,000 10,001 11,000 11,001 12,000 12,001 13,000 13,001 14 000 14,001 - 15.000 15,001 - 16.000 16,001 - 17.000 17,001 - 18 000 18,001 - 19.000 19,001 -20~000 20,001 -21,000 21,001 -22,000 22,001 - 23,000 23,001 - 24,000 24,001 - 25,000 CITY OF COLUMBIA HEIGHTS 35.75 38.50 41.25 44.00 46.75 49.50 52.25 55.00 57.75 60.50 63.25 75.50 88.00 100.50 113.00 125.50 138.00 150.50 163.00 175.50 188.00 200.50 213.00 225.50 238.00 250.50 263.00 275.50 288.00 300.50 313.00 325.50 338.00 350.50 25,001 26,001 27,001 28,001 29,001 30,001 31,001 32,001 33,001 34,001 35,001 36,001 37,001 38,001 39,001 40,001 41,001 42,001 43,001 44,001 45,001 46,001 47,001 48,001 49001 50 001 51 001 52 001 53001 54 001 55 001 56 001 57 001 58 001 Valuation - 26000 - 27 000 - 28 000 - 29000 - 30000 - 31 000 - 32 000 - 33 000 - 34.000 - 35000 - 36,000 - 37,000 - 38,000 - 39,000 - 4O,O00 - 41,000 - 42,000 - 43,000 - 44,000 - 45,000 - 46,000 - 47,000 - 48,000 49,000 50,000 -~ 51,000 52,000 53,000 54,000 55,000 56,000 - 57,000 - 58,000 - 59,000 ~e 361.00 370.00 379.00 388.00 397.00 406.00 415.00 424.00 433.00 442.00 451.00 460.00 469.00 478.00 487.00 496.00 505.00 514.00 523.00 532.00 541.00 550.00 559.00 568.00 577.00 586.25 592.50 598.75 605.00 611.25 617.50 623.75 630.00 636.25 Valuation $ 59,001 - 60,001 - 61,001 - 62001 '- 63001 - 64.00t - 65.00t - 66.00t - 67.001 - 68 001 - 69 001 - 70,001 - 71,001 72,001 73,00t 74,001 75,001 76,001 77,001 78,001 79,001 80,001 81,001 82,001 83,001 84,001 85,001 86,001 87,001 88,001 89,001 90,001 91,001 92,001 93,001 94,001 95,001 96,001 97,001 98,00t 99,001 100,001 101,001 102,001 103~001 60,000 61 000 62 000 63 000 64000 65 000 66 000 67 000 68 000 69,000 70,000 7t,000 - 72,000 - 73,000 - 74,000 75,000 - 76,000 - 77,000 - 78,000 - 79,000 80,000 - 81,000 - 82,000 83,000 - .84,000 - 85,000 - 86,000 87,000 - 88,000 89,000 90,000 91,000 92,000 93,000 94,000 95,000 96,000 97,000 98,000 99,000 - 100,000 - 101,000 102,000 - 103,000 104,000 104,001 - 105,000 105,001 - 106,000 F~ 642.50 648.75 655.00 661.25 667.50 673.75 680.00 686.25 692.50 698.75 705.00 711.25 717.50 723.75 730.00 736.25 742.50 748.75 755.00 761.25 767.50 773.75 780.00 786.25 792.50 798.75 805.00 811.25 817.50 823.75 830.00 836.25 842.50 848.75 855.00 861.25 867.50 873.75 880.00 886.25 892.50 900.00 905.00 910.00 915.00 920.00 925.00 106,001 107,001 108,001 109,001 110,001 111,001 112,00i 113,001 114,001 115,001 116,001 117,001 118,001 119,001 120,001 121,001 122,001 123,001 124~ O01 125.001 126 O01 127.00t 128.001 129.001 130.001 131.001 132.001 133,001 134,001 135,001 136,001 137,001 138 001 139 001 140 001 141 001 142 001 143 001 144 001 145 001 146,001 147,001 148,001 149,001 150,001 151,001 152,001 Valuation - 107,000 - 108,000 - 109,000 - 110,000 - 111,000 - 112,000 - 113000' - 114000 - 115000 - 116 000 - 117 000 - 118 000 - 119000 - 120,000 - 121,000 - 122,000 - 123,000 - 124 000 - 125 000 - 126 000 - 127 000 - 128 000 - 129.000 - 130.000 - 131,000 - 132,000 - 133,000 134,000- 135,000 - 136,000 - 137,000 138,000 t39,000 140,000 141,000 142,000 143,000 144,000 - 145,000 - 146,000 - 147,000 - 148,000 - 149,000 - 150,000 - 151,000 - 152,000 - 153,000 930.00 935.00 940.00 945.00 950.00 955.00 960.00 965.00 970.00 975.00 980.00 985.00 990.00 995.00 1,000.00 1,OZ.O0 1,010.00 1,015.00 1,020.00 1,025.00 1,030.00 1,035.00 1,0~0.00 1,045.00 1,050.000 1,055.00 1,060.00 1,065.00 1,070.00 1,075.00 1,080.00 1985.00 1,090.00 t,095.00 1,100.00 1,105.00 1,110.00 1,115.00 1,120.00 1,125.00 t,130.00 '1,135.00 1,140.00 1,145.00 1,150.00 1,155.00 1,t60.00 Valuation 154,001 155,001 156,001 157,001 158,001 159,001 160,001 161,001 162,001 163.001 t64.001 165,001 t66,001 167,001 168,001 169,001 170,001 171,00t 172,001 t73,001 174,001 175,001 176,001 177,001 178,00t t79,001 180,001 181,000 182,001 183,001 184,001 185,001 186,001 187,001 188,001 189,001 190,001 191,001 192,001 193,001 194,001 195,001 196,001 197,001 198,001 199,001 200,001 155,000 - 156,000 - 157,000 t58,000 '159,000 160,000 161,000 162,000 163,000 164,000 165,000 166,000 167,000 168,000 169,000 170,000 171,000 172,000 173,000 t74,000 175,000 176,000 177,000 178,000 179,000 180,000 181,000 - 182,000 183,000 184,000 185,000 186,000 187,000 188.000 - 189.000 - 190.000 - 191~000 - 192.000 - 193.000 - 194.000 - 195.000 - 196,000 - 197,000 - 198,000 - 199,000 - 200,000 - 201,000 Fee 1,170.00 1,175.00 1,180.00 1,185.00 1~ 190.00 1. 195.00 1. 200.00 1. 205.00 1210.00 1215.00 1. 220.00 1. 225.00 1 230.00 1,235.00 1,240.00 1,245.00 1,250.00 1,255.00 1,260.00 1,265.00 1,270.00 1,275.00 1,280.00 1,285.00 1,290.00 1,295.00 1,300.00 1,305.00 1,310.00 1,315.00 1,320.00 1,325.00 1,330.00 1,335.00 1,340.00 1,345.00 1,350.00 1,355.00 1,360.00 1,365.00 1,370.00 1,375.00 1,380.00 1,385.00 1,390.00 1,395.00 1,400.00 Page 3 $100,001.00 to $500,000.00 $895.00 for the first $ lO0,000.OOof valuation plus $5.00 for each additional $1,000.00 or fraction thereof up to and including $500,000.00. $500.001.00to $1,000,000.00 $2,887.25 for the first $500,000.00 plus $40_5 for each additional $1,000.00 of value or fraction thereof to and including $1,000,000.00. $1,000,001.00and up $5,012.25 for the first $1,000,000.00of value plus $2.75 for each additional $1,000.00 of value or fraction thereof. Plan Review Fees Residential - 50 % of permit fee All Others - 65 % of permit fee Investigation Fees - Equal to and in addition to permit fee. BUILDING PERMIT FEE COMPARISONS CITY New Brighton St. Anthony Fridley. Minneapolis Uniform Building Code (UBC) Columbia Heights $10,000 GARAGE/~DDITION $269.75 $269.00 $268.00 $267.72 $268.00 $175.50 $100,000 HOME $1,291.69 $1,472.50 $1,472.50 $1,463.96 $1,472.50 $1,009.25 NOTES: The UBC stipulates the plan review fee is 65% of the building permit fee. Each of the above cities charge this rate with the exception of Columbia Heights. The total fee is the sum of the building permit fee, plan review fee, and state surcharge. For plan review fees, currently the City of Columbia Heights charges, based upon the 1988 fee schedule, a rate which is 65% of the building permit fee for commercial/industrial permits and 50% for residential properties. Furthermore, there is no plan review fee charged for residential improvements less than $5,000 in value. kra 1/6/97 RESOLUTION 97- ESTABLISHING FEE SCHEDULES FOR BUILDING CONSTRUCTION, PLUMBING/GAS PIPING, HEATING/COOLING, FIRE SUPPRESSION, WRECKING AND MOVING, SIGNS AND OTHER RELATED CONSTRUCTION WORK WHEREAS, the City of Columbia Heights has established Building Construction, Public Safety. and Health, and Land Use regulations by City Code, and WHEREA~S, said Code for Building Construction adopts the Minnesota State Building Code by reference, which states in Chapter !305.0800, Section 304(b), "All permit fees must be established by the local authority except in areas outside of the enforcement authority of a city"; NOW THEREFORE BE IT RESOLVED, that said recommended Building Construction Fee Schedule and schedules for Plumbing/Gas Piping, Heating/Cooling, Fire Suppression, Wrecking and Moving, Signs and other related construction work as attached be adopted and effective June I, 1997. Passed this day of , 199 Offered By: Seconded By: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CI%~/ OF COLUt~BIA HEIGHTS PERMIT FEE SCHEDULE Fee Procedure. The fees established and set forth in this Chapter shall be collected by the Director of Inspections before the issuance by such Department of any permits for which fees are required under the provisions of this Chapter. The Director of Inspections shall not issue any such permit for which the payment of a fee is required by said provisions until such fee shall have been paid to said Department. Every person, at the time of applying to the Director of Inspections for any permit for which a fee is required to be paid under the provisions of this Chapter shall make a statement in writing upon blanks and forms to be furnished by the Inspection Department for that purpose which shall contain information as to the location, nature, extent and cost of the proposed structure, work installation or other purpose, as well as all other information which the Director of Inspections shall have the right to require under the Code, and said statement shall contain a declaration that the facts and representations herein made are true and correct, which statement shall be subscribed to the person or persons, or officer or agent of the corporation applying for said permit. Upon such statement being filed as above required and upon the payment of the required fee for said permit, the required permit shall be issued. Contractor Licensinc. Ail contractors are required to be licensed to work in the City of Columbia Heights. You may contact the License Clerk for Bonding and Insurance requirements. If you are a general contractor and perform residential construction, a current State of Minnesota license must be presented at the time of each permit application in lieu of the City license. A $5.00 fee may be collected for each permit issued to a State Licensed Contractor. Permit Expiration. Every permit issued by the Building Inspection Department under the provisions of this Code shall expire by limitation and become null and void if the building or work authorized by such permit is not commenced within t80 days from the date of such permit, or if the building or work authorized by such permit is suspended or abandoned at any time after the work is commenced for a period of 180 days. Before such work can be recommenced, a new permit shall be first obtained to do so, and the fee therefore, shall be one-half the amount required for a new permit for such work, provided no changes have been made or will be made in the original plans and specifications for such work; and provided further that such suspension or abandonment has not exceeded one year. Suspension or Revocation. The Building Official may, in writing, suspend or revoke a permit issued under the provisions of this code whenever the permit is issued in error or on the basis of incorrect information supplied or when in violation of any ordinance or regulation or any of the provisions of this code. When Fees Doubled. Should any person begin work of any kind such as herein before set forth, or for which a permit from the Director of Inspections is required by the City Code without having secured the necessary permit from the Director of Inspections either previous to or during the day where such work is commenced or on the next succeeding business day where work is commenced on a Saturday or on a Sunday or a Holiday, he/she shall, when subsequently securing such permit be required to pay double the fees provided for such permit and shall be subject to all the penal provisions of said City Code. Page 2 Violations. No person shall violate any provision of this Article, or make any false statement in the affidavit as sworn statement made, as required by the Code, in connection with 'the securing of any permit from the Department of Inspections. S.A.C.r Sewer Availability Charces: In accordance with regulations of the Metropolitan Council Environmental Services and the City of Columbia Heights, the Department of Inspections is required to impose and collect a Sewer Availability Charge (SAC) on building permits issued for each building or structure to be constructed/connected to the Metropolitan Disposal System or on any buildings with increased volume. The SAC fee for each building/structure shall be the yearly rate as determined by the Metropolitan Council Environmental Services. One SAC unit equals 274 gallons of maximum potential daily wastewater flow volume. Single family dwellings, townhouses, duplex units and most apartments each equal one SAC unit per dwelling unit. Commercial buildings are assessed SAC units based on maximum potential daily wastewater flow value. Industrial buildings are assessed SAC units based on maximum normal daily wastewater flow volume for process areas and maximum po~enuial flow volume for commercial areas. Page 3 BUILDING PERMIT FEES The Director of Inspections before issuing any permit for the erection of any building or structure, or for any addition to any existing building or structure or for any alterations or repairs to any existing building or structure, upon application therefore, shall require the payment by the applicant for such permit of fees in the amounts herein set forth. Building valuation for the purpose of establishing building permit fees shall be as set forth by the valuation data published by the .Building Code Division, Department of Administration, State of Minnesota, as may-be amended from time to time, or the applicant's estimated value, whichever is greater. The valuation to be used in computing the permit and plan-check fees shall be the total value of all construction work for which the permit is issued, as well as all finish work, painting, roofing, electrical, plumbing, heating, air conditioning, elevators, fire extinguishing systems and any other permanent work or permanent equipment. Nothing in this method of determining valuation for building permit fees shall be construed as supplementing or decreasing the fees for other permits required by the Code. State Surcharqe. In addition to the permit fees required to be paid to the City of Columbia Heights included herein, all permits for the following are subject to a State or Minnesota permit surcharge. Building, Heatin~ and Fire Suppression/SDrinkler Systems: .0005 times the valuation of construction costs, with a minimum for each permit of ........................ $ .50 BUILDING PERMIT FEE TABLE Valuation Fee $1.00 to $1,000.00 $35.00 $1,001,00 to $2,000.00 $34.75 for the first $t000.00 plus $2.75 for each additional $t00.00 or fraction thereof, to and including $2,000.00; $2,001.00 to $25,000.00 $62.25 for the first $2,000.00 plus $12.50 for each additional $i,000.00 or fraction thereof, to and including $25,000.00; $25,001.00 tO $50,000.00 $349.75 for the first $25,000 plus $9.00 for each additional $i,000 or fraction Thereof, to and including $50,000.00; $50,00t.00 to $!00,000.00 $574.75 for the first $50,000 plus $6.25 for each additional $t000 or fraction thereof, to and including $i00,000~ $I00,00!.00 to $500,000.00 $887.25 for first $!00,000 plus $5.00 for tach additional $!000 or fraction thereof, to and including $500,000; $500,001.00 tO $!,000,000.00 $2,887.25 for the first $500,000 plus $4.25 for each additional $i000 or fraction thereof, to and including $1,000,000.00; or fraction thereof. $5,012.25 for the first $i,000,000 plus $2.75 for each additional ~,CC0 Page Buildinq Permit Fees Continued In no case shall the fee charged for any permit issued by the Director of Inspections be less than ..................................... $35.00 for any work to be done and for which a permit is required. Plan Review Fees: When the valuation of the proposed construction ~xceeds Five Thousand Dollars ($5,000.00) and a plan is required to be submitted by the Director of Inspections, ~a plan review fee shall be paid to the Inspection Department in the amount of 50% of the permit fee for Residential construction and 65% of the permit fee for Commercial, Industrial, Institutional construction. Where plans are incomplete or changed so as to require additional plan checking, an additional plan check fee of $42.00 per hour (minimum of 1/2 hour) shall be charged. Applications for which no permit is issued within 180 days following the date of application shall expire by limitation and plans submitted for checking may thereafter be returned to the applicant or destroyed by the Director of Inspections. The Director of Inspections may extend the time for action by the applicant for a period not exceeding 180 days upon written request by the applicant showing that circumstances beyond the control of the applicant have prevented action from being taken. In order to renew action on an application after expiration, the applicant shall resubmit plans and pay a new plan check fee. S.A.C.r Sewer Availability Charces: In accordance with regulations of the Metropolitan Council Environmental Services and the City of Columbia Heights, the Department of Inspections is required to impose and collect a Sewer Availability Charge (SAC) on building permits issued for each building or structure to be constructed/connected to the Metropolitan Disposal System or buildings with increased volume. One SAC unit equals 274 gallons of maximum potential daily wastewater flow volume. Single-family dwellings, townhouses, duplex units and most apartments each equal one SAC unit per dwelling unit. Commercial buildings are assessed SAC units based on maximum potential daily wastewater flow value. Industrial building are assessed SAC units based on maximum normal daily wastewater flow volume for process areas and maximum potential flow volume for commercial areas. The charge of each building/structure shall be the yearly set rate as determined by the Metropolitan Council Environmental Services. Page 5 SPRINKLER/FIRE SUPPRESSION SYSTEMS Permit fees and surcharge will be figured by using the same fee chart as for Building Permits based on the cost of the job. New installations over ten heads in commercial, industrial or institutional buildings will require additional fees to cover consultants fee in lieu of a plan check fee. General Recuirements Plans and Specifications. Complete plans and specifications of all fire suppression systems shall be submitted in triplicate for review and approval prior to system installation. Plans and specifications shall include, but not limited to, a floor plan indicating locations of all new, relocated or extended sprinkler heads, a pipe schedule or hydraulic calculation system, the level of hazard, chemical/dry extinguishing system locations. Svstem Design. Fire alarm systems, automatic fire detectors, emergency voice/alarm communication systems and notification devices shall be designed, installed and maintained in accordance with U.F.C. Standard No. 14-1 and other nationally recognized standards. ECuiDment. Ail systems and components shall be listed and approved for the purpose for which installed. All components shall be compatible. Acceutance Test. Upon completion of the installation or alteration, a satisfactory test of the entire system shall be made in the presence of the Fire Chief or his representative. Ail functions of the system shall be tested. Certification. The permittee shall provide written certification to the Fire Chief that the system has been installed in accordance with the approved plans and specifications. Location/Security. The control unit, remote annunciator panel and access keys to locked fire alarm equipment shall be installed and maintained in a location approved by the Fire Chief. Instructions. Written operating instructions shall be provided at a location approved by the Fire Chief. SIGN PERMITS Sign Permits will be required prior to any installation or alteration of signage and will be issued on a Building Permit. Permit and surcharge fees will be based on the total cost of the work using the same fee schedule as for building permits with a minimum permit fee of S35.00 plus surcharge. The fee for permits for the installation of any electrical wiring for any sign shall conform to the State Board of Electricity fee schedule and shall be obtained through the State Board of Electricity. DEMOLITION PERMITS Permit fees and surcharges to be based on same schedule as for a building permit, written on a building permit form. Fee to be based on total cost of demolition work including, but not limited to, removal of all debri from site, final grading of site to an erosion free status. MOVING PERMITS Fees for the moving or raising of any minor building such as a utility building or garage will be calculated at a fee of ........................ $50.00 per structure. Fees for the moving or raising of all other buildings will be calculated at a fee of ......................................................... $100.00 per structure. Page 6 Permits will be required if passing through the City off of U.S. Highways or County streets. Fees to be calculated at ' $50.00 per structure. INSTALLATION/REMOVAL OF FLAMMABLE/COMBUSTIBLE LIQUID STOP. AGE TAN-KS AND L.P. GAS TANKS. Fees for the installation, removal or alteration of any above ground or below ground flammable and combustible liquid storage tanks and 1.p. gas tanks will be calculated at a f~at fee of ................................. $30.00 per tank. Ail installations must be approved by the State Fire Marshall and the local Fire Department. Prior to any tank removal, notification must be made to the local Fire Department as to the date and time of removal for the inspection of the tank area. HEATING/COOLING PERMITS A permit will be required for all installations, alterations, additions or repairs to any furnace, boiler, heating or power plant or system, or any device or equipment connected therewith, or for any other device connected to, or to be connected with any chimney or stack, or for the construction, installation, alteration, addition or repair of any cooling piping and equipment, or of any air conditioning system or ventilation system or sheet metal ductwork or equipment therewith, or of any refrigeration plant or equipment. Residential Mechanical Permits Residential Mechanical Permits shall be calculated as follows with a minimum permit fee of $25.00. Surcharges shall be a flat $0.50 per permit. Furnaceskboiters up to 125,000 btu input Furnaces[boilers over t25,000 btu input Gas piping in conjunction with furnace $ 50.00 75.00 !0.00 Central Air Conditioning Unit up to 2.5 tons Central Air Conditioning Unit 3 ton or over 25.00 35.00 Gas Fireplace/Inserts Gas piping in conjunction with firplace 50.00 !0.00 Chimney Flues Air Cleaners Humidifier Air to Air Exchanger or Air Handler Each Vent Fan Duct Each Vent Hood 10 00 10 00 10 00 15 00 5 00 i0 00 A separate permit will be required for the installation, alteration or repair of any electrical wiring for any heating/cooling work and shall conform to the State Board of Electricity fee schedule and shall be obtained through the State Board of'Electricity. COMMERCIAL/INDUSTRIAL/INSTITUTIONAL MECHANICAL PERMITS Permit and Surcharge fees will be based on the total cost of the work'calculated by using the Building Permit fee schedule. The total cost of the work shall include all labor and materials supplied by the contractor as well materials supplied by other sources when these materials are normally supplied by the co,Erector. Page 7 Minimum Permit fee shall be ......................' ............... i.$35.00 per address plus surcharge. Gas Piping Permits for any installation, alteration or repair to any gas lines serving heating or cooling equipment shall refer to this fee schedule. A separate permit will be required for the ins'tal!ation, alteration, or repair of any electrical wiring for any heating/cooling work and shall conform to the State Board of Electricity fee schedule and shall be obtained through the State Board of Electricity. PLUMBING PERMITS/C=AS PIPING/C=AS BURNING DEVICES It shall be unlawful for any person to install, remove, alter, repair or replace or cause to be installed, removed, altered, repaired or replaced any plumbing, gas or drainage piping work, any fixture or water heating or treating equipment, any gas piping or gas burning devices/appliances in a building or premises without first obtaining a permit to do such work from the City of Columbia Heights. A separate permit shall be obtained for each building, structure or tenant space. All persons making application for a permit must be legally entitled to do so and shall make such application on a permit form supplied by the Inspection Department. FEES: Residential Permit Fees shall be computed on the basis of the number of fixtures or devices provided for in the permit in accordance with the following schedule: Residential sincle familV dwetiincr two-fami!¥ dwellincf townhouse unit and mu!ti-fami!¥ unit. Minimum Fee: S20.00 Fees for Group "A" fixtures ...................................... $10.00 each. Group "A" fixtures include but are not limited to: bathtub bidet clothes dryer dishwasher disposal floor drain floor trap gas light laundry tray lavatory shower head sink sump pump water closet sill cock gas fired oven gas piping(# of openings) incinerator (up to 99,000 btu) pool heater (up to 199,000 btu) water heater (up to 99,000btu) water softener sewer (att/repair - inside) water supply (alt/repair) gas log gas grill gas stove gas plate gas furnace lawn sprinkler system conn. OTHERS Surcharges for all plumbing permits are a flat $0.50 when there is a Permit Fee of under $i,000.00. COMMERCIAL/INDUSTRIAL/INDUSTRIAL PLUMBING INSTALLATIONS/REPAIRS' ' A permit will be required for all installations, alterations, additions or repairs to the plumbing-system of any commercial, industrial or institutional structures'including the replacement of fixtures. Permits and surcharge fees will be based on the total cost of the work calculated by using the Building Permit fee schedu!e. The total cost of the work shall include all labor and materials supplied by the contractor as well as materials supplied by other sources when these materials are normally supp!ied by the contractor. Minimum Permit fee shall be ...................... $35.00 plus surcharge per address. Page'8 SEWER/WATER PERMITS ...... Permits will be required for all installations, alterations~ repairs of any domestic water or sewer lines, commercial water/sewer lines or any water line to be used for fire suppression systems. A request for location of _all utilities must be made prior to obtaining permits.-- For any job requiring City crews to make a water or sewer taD, the Contractor must provide either an OSHA approved excavation or an OSHA approved trench box before City crews will perform taDDinq operations. Fees are as follows: Ail New Water Taps: ...................................... $30.00 plus parts. New Connection to existing stubbed-in water line ......... $30.00 New Sewer Line: .......................................... $30.00 plus parts. Alteration/Repairs to Water Lines ................. ' ....... $30.00 Alteration/Repairs to Sewer Lines ........................ $30.00 Disconnect of Water Line ................................. $30.00 Disconnect of Sewer Line ................................. $30.00 Surcharges for all sewer/water permits are a flat $0.50 when there is a Permit Fee of under $i,000.00. PERMITS FOR WATER METERS The fees collected for the installation of water meters for residential, commercial, industrial, institutional installations will be calculated at 15% over the cost of the meter. No surcharge will be collected. STREET EXCAVATION/OPENING PERMITS A Street Excavation Permit shall be required for the use or occupancy of any portion of any street or public right-of-way. The application for such permit shall be made with the City's Engineering Department. The permit fee shall be .................................. $30.00 per opening plus a separate check in the amount of $300.00 to serve as a deposit to assure that the excavation or work is performed to City specifications. Nc surcharge is collected.' DUMPSTER/CONTAINER PERMITS A Street-Permit is required for the placement of a dumpster or container in the street or public right-of-way. Flashers must be placed in front and behind the dumpster/container. The fee for'a dumpster/container will be ..... ~ ............. $15 00. No surcharge is collected. TO: FROM: SUBJECT: DATE: MEMBERS OF THE CITY COUNCIL COUNCIL SECRETARY STATUS OF BOARDS AND COMMISSIONS APRIL 17, 1997 The following is the status of boards anl commissions as of April 17, 1997: Charter: One vacancy - Keith Roberts (appointments made by judge) resigned last week. EDA: Full complement Human Services: Five vacancies. Only serving. Five are needed for a quorum. four members currently Insurance Commission: Two members currently listed. Can have up to seven members. Library Board: Full complement Merit Commission: Three vacancies since 93, 94 and 96. Currently has two members, Peasha and Lucas. This board has not met in many years. Peasha has not attended a meeting since he was appointed. No response has been received from Lucas although a letter regarding reappointment has been sent to him at four year intervals since 1984. Park & Recreation Commission: Full complement Planninq & Zoninq Commission: Full complement Police & Fire Civil Service Commission: One vacancy - Lawrence resigned 4-17-97. Science, Technolocy & Enercy Commission: Two vacancies since 92 and 93. Two expirations in 1997. Neither party has responded to reappointment letter. Telecommunications Commission: One vacancy due to resignation. Term expires in 1998. Traffic Commission: One vacancy due to member moving from City. Term expired in 1997. Public Works Department Worksession Discussion Item Worksession date: April 21, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Clearing of point in Clover Pond Background: The City owns the property not platted around Clover Pond. There is a point of land adjacent to 1641 Innsbruck Circle West that extends into the pond. The point has several small trees, two more stumps that were dumped on the Point and some dead (discarded?) brush. The point is naturally vegetated with grasses. Last year, the daughter of the owners of 1641, attempted to clear out the brush and vegetation from the point in order to improve the view. She was asked to stop by one or more of the residents on Clover Pond, as the property is a refuge for wildlife and belonged to the City and therefore the woman had no right to be on the property. I understand that the exchange was rather heated. Recently, the Public Works Superintendent received a complaint from the residents at 1641 about the brush and condition of the point and was asked to have it cleared out. A crew was assigned to do the work on Friday, 4/11. The work was started and soon several calls were received from other residents on the pond asking that the work be stopped. The Public Works Director and Superintendent went to the scene and were soon in the middle of a neighbor hood dispute, which was also rather heated. The clearing work was stopped. The resident from 1641 complained about obstruction of view and that the overgrown nature of the point allows racoons to attack the ducks and that she is "tired of listening to the screams of dying ducks at night". Other residents feel that the overgrown nature of the point provide the appropriate habitat for the ducks, geese and egrets that utilize the pond. The Public Works Superintendent met with a representative of the DNR at the site. The DNR has some jurisdiction over properties at the edge of water bodies. The DNR representative stated that the City could remove the stumps and other dead brush, but not any of the living material or root balls. Discussion: Staff proposes to remove the stumps and dead brush. Before doing so, a letter will be sent out to all residents on the pond stating the City's intention to remove these items. We do not want to get in the middle of a neighborhood battle. It can be anticipated that some or all of the interested parties will not be completely satisfied with this action. Requested Action: Staff requests the Council's input on the proposed course of action. 'Public Works Department Worksession Discussion Item Worksession date: April 21, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Sidewalk on the west side of Stinson south of 39th Avenue Background: The new signal will be installed at 39th and Stinson this year. There is currently no sidewalk along Stinson Boulevard, except for a short section on the Heights Manor property. Discussion: There is enough room in the boulevard for a 5' sidewalk adjacent to the curb and a sidewalk could be constructed using Municipal State Aid construction funds. Potentially, some larger trees adjacent to the apartment buildings would have to be removed. As the sidewalk would be placed next to the curb, the City would need to look at doing the snow removal in order to make sure it was kept clear in the winter. A sidewalk in this area would provide for safer pedestrian traffic to Apache Plaza for the residents in the area. If a sidewalk were to be considered, staff would do a preliminary design and meet with residents and property owners affected. At best construction could take place this fall, but more likely would be done next Spring due to the time involved in getting Mn/DOT approval. Requested Action: Staff requests the Council's input on whether to proceed with a preliminary design for a sidewalk in this area. Public Works Department Worksession Discussion Item Worksession date: April 21, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Replacement of Water Main - McLeod Street from Royce to 44th Background: The existing 6" cast iron water main was originally installed in 1955. There have been nine breaks in the line since 1966. The first six breaks occurred in the period form 1966 to 1988. The last three breaks have occurred since November, 1996. All breaks have been circumferential, indicating poor installation, typically improper bedding for the type of soil. Discussion: McLeod Street will be improved this year with recycled base and new asphalt pavement. The recent number of breaks in the water main has raised the concern that the water main should be replaced with ductile iron pipe before the street work is done. Attached is breakdown of the cost to replace the line under the current contract. The estimate of $91,769 is for all service lines from main to the stop box are replaced with 1" copper, the alternate estimate of $70,396 assumes that only those homes built before 1950 need to have new service lines. The last three breaks all occurred in the section south of 43rd. An alternative would be to replace only this section. As of the writing of this report, we have not estimated the cost of this alternative, but will have the information for the worksession. Funds have not been budgeted for this replacement, as the possible need to replace the line was not identified until late 1996. The Water Capital Improvement Fund does have reserves to cover the cost. Requested Action: After discussion with the Council, Staffwould propose to have the water main replacement added to the current contract as a Change Order which would be submitted for Council consideration at the May 12 meeting. WATERMAIN CONSTRUCTION-PROPOSED CHANGE ORDER .NO. 2 7 8 9 12 13 16 20 21 23 24 29 34 36 37 38 39 43 44 48 53 DESCRIPTION UNiT REMOVE CONCRETE CURB & GUTTER L.F. $3.85 REMOVE WATER MAIN L.F. $7.65 REMOVE HYDRANT LEAD L.F. $1 t .00 REMOVE GATE VALVE AND BOX Ea. $110.00 REMOVE WATER SERVICE Ea. $165.00 REMOVE CURB STOP BOX Ea. $110.00 SALVAGE HYDRANT Ea. $327.00 TEMP. WATER SERVICE - McLEOD ST, ROYCE TO 44TH L.S. $7,000.00 6" D.I.P. WATERMAIN L.F. $21.80 6" HYDRANT LEAD L.F. $2~..00 6" GATE VALVE AND BOX Ea. $490.00 6" HYDRANT GATE VALVE AND BOX Ea. $490.00 6" X 6" X 6" TEE Ea. $490.00 6" 90 BEND Ea. $165.00 6" 22 1/2 BEND Ea. $165.00 6" SLEEVE Ea. $220.00 INSTALL HYDRANT Ea. $2,000.00 1" CORPORATION Ea. $165.00 1" CURB STOP AND BOX Ea. $110.00 1" KTYPE COPPER PIPE LF. $10.65 PiPE BEDDING Ton $18.55 AGGREGATE BASE CLASS 5 Ton $10.60 CONCRETE CURB AND GUTTER L.F. $8.50 SOD WiTH TOPSOIL S.Y. $3.05 UNiT PRICE WiTH NEW SERVICES QUAN. TOTAL 580 $2,233.00 1,420 $10,863.00 40 $440.00 3 $330.00 27 $4,455.00 3 $330.00 2 $654.00 1 $7,000.00 1,420 $30,956.00 40 $880.00 2 $980.00 2 $980.00 4 $1,960.00 I $165.00 2 $33O.00 2 $440.OO 2 $4,O00.00 27 $4,455.00 3 $330.0O 930 $9,904.50 4O $742.00 45 $477.00 580 $4,930.00 1,290 $3,934.50 WITH EXISTING COPPER SERVICES QUAN. TOTAL 100 $385.00 1,420 $10,863.00 40 $440.00 3 $330.00 3 $495.00 3 $330.00 2 $654.00 I $7,000.00 1,420 $30,956.00 4O $880.00 2 $980.00 2 $980.O0 4 $1,960.00 1 $165.00 2 $330.00 2 $440.0O 2 $4,000.00 27 $4,455.0O 3 $330.00 240 $2,556.00 15 $278.25 5 $53.00 100 $850.00 225 $686.25 WATERMAIN CONSTRUCTION CHANGE ORDER TOTAL * ITEM WAS NOT IN ORIGINAL BID $91,769.00 $70,396.50 THIS COST ESTIMATE DOES NOT INCLUDE QUANTITIES FOR DRIVEWAY, SIDEWALK OR LANDSCAPE RESTORATION (OTHER THAN SOD). MEMORANDUM DATE: April 18, 1997 TO: FROM: WALT FEHST CITY MANAGER WILLIAM ELRITE,~'b/~'- FINANCE DIRECTOR RE: VOLUNTEER FIRE RELIEF ASSOCIATION The Board of Examiners from the Volunteer Fire Relief Association had a meeting on April 7, 1997. I attended this meeting. Discussions at this meeting centered primarily around the conversion of the fund from a defined benefit to a de£med contribution structure. The Board had requested Susan Stiles from Symmetric Investments Inc to attend the meeting. Ms Stiles gave a presentation on her company and what she felt her company could do in handling the investments of the Relief Association and in aiding the Association in restructuring their bylaws and other items. Symmetric Investments is currently managing the investment portfolios of several other fire relief associations. Part of the discussion at that meeting was the feasibility of hiring Symmetric Investments for advisement services in the restructuring of the Relief Association Pension Fund and bylaws. At the present time, I feel changes to the bylaws should be able to be drafted by the Fire Chief and the Relief Association with a final, legal review by an outside attorney. At the present t/me, the Board of Examiners from the Relief Association would like to meet briefly with the City Council at a work session to discuss the upcoming changes to the bylaws and restructuring of the Pension Fund and to get direction from the Council as to their desires. I recommend putting this on a work session as soon as possible, so that the two groups can meet and clarify any issues and concerns. If you would like any additional information from me, please let me know. 9704180 t WJE:ace TO: Mayor and CTty CouncT1 FROM: Carole Blowers Recording Secretary to e Charter Commission DATE: April 18, 1997 Amendments to Chapter 5, Sections 35 through 46 of the City Charter, have a history which started in October of 1993, at which time it was first presented to the City Council for a first reading. Over the course of time, readings were tabled to work session and re-discussed numerous times. The language presented for tonight's meeting has again been changed from the iasc time the City Council was presented with an amendment to this chapter of the charter (in the fall of 1996). This version includes the addition of %r 700 signatures, whichever is greater" to the end of the second sentence in Sections 39, 40, and after the word '~etection" in the firsC sentence of Section 44. These latest changes have been discussed jointly with the Charter Commission and the City Council, and were approved by the Charter Commission at their meeting of April 17, 1997. In summary, the overall changes to this proposed amendment include: in Section 36, increasing the expense to $400 from $100 and incorporating language which would allow citizens to have the City Attorney's Office review proposed ordinances replacing the words "electors" and "voters" to "registered voters" throughout replacing the word "measures" to "ordinance" throughout in Sections 39, 40, and 44, changing the percentage of the total number of registered voters from twenty percent to ten percent, and in Sections 39, 40, and 44 add the words ~or 700 signatures, whichever is greater." Since there have been considerable changes made to this ordinance since a reading(s) was (were)last held, a first reading again needs to be held on Chis latest addition to the amendment. Attached are all changesin ordinance form for your review. APR.-18'97{FRI) 10:39 BARNA GUZY STEFFE TEL:612 780 1777 P. O02 ORDZ~,I~'OE BEING AN ORDZNI%NCE AMENDING CHAPTER $, BECTZONS 35 THROUGH OF THE CHARTER OF THE CITY OF COLUM]~IA HEIGHTS PERTAINING TO INITIATIVE ~ND REFERENDUM PETITIONS The City of Columbia Heights does ordain: Section 1: Chapter 5, Sections 35-46, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: CHAPTER 5 INITIATIVE, REFERENDUM J~ND RECALL Section 35. POWERS RESERVED BY THE PEOPLE. The people of Columbia Heights reserve to themselves the power, in accordance with the provisions of this chapter, to initiate and adopt ordinances and resolutions, to require measures passed by the council to be referred to the electorate for approval or disapproval, and to recall elected public officials. These powers shall be called the initiative, the referendum, and the recall, respective. Section 36. EXPENDITURES BY PETITIONER. No member of any initiative, referendum, or recall committee, no circulator of a signature paper, and no signor of any such paper, or any other person, shall accept or offer any reward, pecuniary or otherwise for services rendered in connection with the circulation thereof, but this shall not prevent the committee from incurring an expense not to exceed one hundred dollars for legal advice, copying, printing, and notaries' fees. Any violation of the provisions of this section shall constitute a misdemeanor. Section 37. FURTHER R~GULATIONS. The council shall as soon as possible after the organization of the city government under this charter provide by ordinance such further regulations for the initiative, referendum, and recall not inconsistent with this charter, as may be deemed necessary. Such ordinance shall include the relevant provisions of this charter. ZNITZATIV~ Section 38. INITIATION OF MEASURES. Any five electors may form themselves into a committee for the initiation of any measures of publlc concern. After formulating their measure they shall file a verified copy thereof with their names and addresses as members of such committee. They shall also attach a verified copy of the proposed measure to each of the signature papers herein described, together with their names and addresses as sponsors therefore. APR.-l$'97(FR1) t0:39 BARNA GUZY STEFFE TEL:612 780 1777 P, O03 Section 39. FORM OF PETITION AND OF SIGNATURE PAPERS. The petition for the adoption of any measures shall consist of the measure, together with all the signature papers and affidavits thereto at=ached, such petition shall not be complete u~less signed by a number of voters equal to at least twenty per cent of the total number of votes cast at the last preceding regular municipal election. Ail the signatures need not be on one signature paper, but the circulator of every such paper shall make an affidavi~ that each signature appended to the paper is the genuine signature of the persons whose name it purports to be. Each signature paper shall be substantially the following form: Proposing an ordinance (or resolution, as the case may be) to . (stating the purpose of the measure), a copy of which ordinln~e (or resolution) is hereto attached. This measure is sponsored by the following committee of electors: NAME ADDRESS The undersigned electors, understanding the terms and the nature of the measure hereto attached, petition the council for its adoption, or, in lieu thereof, for its submission to the electors for their approval. NAME ADDRESS At the end of the list of signatures shall be appended the affidavit of the circulator, mentioned above. Section 40. FILING OF PETITIONS AND ACTION THEREON. All the signature papers shall be held in the office of the city clerk as one instrument. Within five days after the filing of the petition the city shall ascertain by examination of the -2- APR.-18'971FRII 10:59 BARNA GUZY STEFFE TEL:612 780 1777 P. 004 number of electors whose signatures are appended thereto, and whether this number is at least twenty percent of the total number of electors who cast their votes at the last preceding regular municipal election. If the city clerk finds the petition insufficient or irregular, the city clerk shall at once notify one or more of the committee of ~ponsors of that fact, certifying the reason for such finding. The committee shall then be given thirty days in which to file additional signature papers and to correct the petition in all other partlculars. If at the end of that period the petition is found to be still insufficient or irregular, the clerk shall file the same and shall notify each member of the committee of the fact. The final finding of the insufficiency or irregularity of a petition shall not prejudice the filing of a new petition for the same purpose, nor shall it prevent the council from referring the measure to ~he electors at the next regular or any special election, at its option. Section 41. ACTION OF COUNCIL ON PETITION. Whenever the petition shall be found to be sufficient, the city clerk shall so certify to the council at its next meeting, and the council shall at once read the measure and refer it to an appropriate committee, which may be a committee of the whole. The committee or council shall thereupon provide for public hearings upon the measure, after the holding of which the measure shall be finally acted upon by the council not later than sixty-five days after the date upon which such measure was submitted to the council by the city clerk. If the council shall fail to pass the proposed measure, or shall pass it on in a form different from that set forth in the petition and unsatisfactory to the petitioners, the proposed measure shall be submitted by t~he council to vote of the electors at the next election occurring not more than three months after the date of the final action by the council, and if no otherwise scheduled election is to be held within three months from such date, then the council shall call a special election to be held not less than thirty nor more than forty-five days from such date. In case the council passem the proposed measure with amendments and at least four-fifths of the committee of petitioners do not express their dissatisfaction with such amended form by a certificate filed with the city clerk within ten days from the passage thereof by the council, then the measure need not be submitted to the electors. Section 42. INITIATIVE BALLOTS. The ballots used when voting upon any such proposed measure shall state the substance thereof, and shall give the voter the opportunity to vote either "For the measure" or "Against the measure". If a majority of the electors voting on any such measure shall vote in favor thereof, it shall thereupon become an ordinance or resolution of the city as the case may be. Any number of proposed measures may be voted upon at the same election, but in case there shall be more than one, the voter shall be allowed to vote for or against each separately. -3- APR.-I$'9?IFR1) 10:40 BARNA GUZY STEFFE TEL:612 780 1777 P, O0$ Section 43. INITIATION OP CHARTER AMENDMENTS. Nothing in this charter contained shall be construed as in any way affecting the right of the electors under this constitution and statutes of Minnesota to propose amendments to this charter. REFERENDUM Section 44. TH~ R~F~R~NDUM. If prior to the date when an ordinance takes effect a petition signed by qualified electors of the city equal in number to twenty percent of the total vote at the last regulmr municipal election be filed with the city clerk requesting that any such measure, or any'part thereof, be repealed or be submitted to a vote of the electors, the said measure shall thereby be prevented from going into operation. The council shall thereupon reconsider the said measure at its next regular meeting, and either repeal the same, or repeal the sections thereof to which objection has been raised by the petitioners, or by aye and no vote reaffirm its adherence to the measure as passed. In the latter case the council shall immediately order a special municipal election to be held thereon within not less than thirty nor more than forty-five days from the action of the council calling it. If a majority of the voters voting thereon are opposed to the measure, it shall not become effective; but if a majority of the voters voting thereon favor the measure, it shall go into effect immediately or on the date therein specified. Section 45. REFERENDUM PETITIONS. The requirements laid down in sections 38 and 39 above as to the formation of committees for the initiation of measures and as to the form of petitions and signature papers shall apply to the referendum as far as possible, but with such verbal changes as may be necessary. A referendum petition shall begin as follows: REFERENDUM PETITION Proposing the repeal of an ordinance (or resolution, as the case may be) to . . . (stating the purpose of the measure), a copy of which ordinance (or resolution) is hereto attached. This measure is sponsored by, etc. Section 46. REFERENDUM BALLOTS. The ballots used in any referendum election shall conform to the rules laid down in section 42 of this charter for initiative ballots. HEREWITH AMENDED TO READ AS FOLLOWS: -4- APR.-18'97(FRII 10:41 BARNA GUZY STEFFE TEL:612 780 1777 P. 006 CHAPTER 5 ZNITIATIVE, REFERENDUM ~ND RECALL Section 35. POWERS RESERVED BY THE PEOPLE. The people Of Columbia Heights reserve to themselves tlae power, in accordance with the provisions of this chapter, to initiate and adogt ordinances and resolutions, to require measures passed by the council to be referred to the electorate for approval or disapproval, and to recall elected public officials. These powers shall be called the initiative, the referendum, and the recall, resgective. Section 36. EXPENDITURES BY PETITIONER. No member of any initiative, referendum, or recall committee, no circulator of a signature paper, and no signor of any such paper, or any other person, shall accept or offer any reward pecuniary or otherwise for services rendered in connection witk the circulation thereof, but this shall ~R~,~.~9..g~%~t~e from incurring an co ~n tint ......................................... · ........... ~ ............................ ~"; ,.....~PY..:.,~:~.=,~.,.,,~DD,.~n~ no~arzes fees. ,.~,.~.? ..... ~. .............. . ........... ~...t....~: .... ~.. :at,.~...~ . ~,~=~ ~,.,:.~.,.,.,~,~..~?~ ~y vzoza~zon o~ ~ne provzszons"6f'~hi~-~-~i~n shall constxt~te a ~isd~e~nor. Section 37. FLTRTHER REGULATIONS. The council shall a~ soon a~ possible after the organization of the city government under this charter provide by ordinance such further regulations for the initiative, referendum, and recall not inconsistent with this charter, as may be deemed necessary. Such ordinance shall include the relevant provisions of this charter. INITIATIVE ....... ,.,.,,.,~,.S,,.ection 38. INITIATION OF MEASURES. Any five ~-'~'{'~'Z~"~ ,~.~,,~~,T of. publ~?, concern: . After fo~ulating their 9~.%~ they snell flle a verified copy thereof with their n~mes ~gd ~ddresse9 a~ me~erm of ~uch co~ittee. They shall also at=acs a verified copy of the proposed to each of the ' ' s~ature papers herein descri~d, t~et~'~"~""~'~'~"~their names and addre~e~ a~ ~on~ors therefore. ' .... ' ......... ~.:-"~. ..... "~-'-'"~"'~ '~":'"U¥~ ........... -5- APR.-1B'9?iFRI) t0:42 BARNA GUZY STEFFE TEL:612 780 1777 007 Section 39. FORM OF PETITION AND OF SIGNATURF. PAPERS. The petition for the adoption of any ~i~L~ shall consist of the measure, together with all the si~'~{'d'~'~apers and affidavits thereto attached· Such petition shall not be complete unless signed by a number of ~91~.'iS%l~.~.~d voters equal to at least ~ per cent of the total numb'~' "6~'~6't~s cast at th. last precedi'~":' b~'6'~'~' circulator of every ~uch paper shall make an affidavit that each signature appended to the paper is the genuine signat~e of the persons whose name it purports to be. Each signature paper ~hall ~ substantially the followin~ fo~: INITIATIVE PETITION Proposing an ~.'9~'~ to . . . (stating the purpose o,f the ~ea_s~.?l ~. a copy of'""~hiah'"0r'.'a!.i,~'.6.~ is hereto attached. Thls NAME ADDRESS The undersigned ~i~. ~!~~iii;~9~i~, understanding the terms and the nature of the"~ea~re h~re~o attached, petition the council for its adoption/ or, in lieu thereof, for its submission to the electors for their approval. NAME ADDRESS At ~he end of the list of signatures shall be appended the affidavit of the circulator, mentioned above, Each affidavit shall be in substantially the following form: -6- APR.-18'971FRI) 10:42 BARNA GUZY STEFFE TEL:6t2 780 1777 P. O08 State of )ss County of being duly sworn deposes and says that the affiant, and the affiant only, personally circulated the foregoing paper, that all the signatures appended thereto were made in the affiant's presence, and that the affiant believes them to be the genuine signatures of the persons whose names they purport to be. Subscribed and sworn to before me this __day of , 19~. (Signature of circulator) (Signature of Notary Public) Section 40. FILING OF PETITIONS AND ACTION THEREON. Ail the signature papers shall be held in the office of the city clerk as one instrument. Within five days after the filing of the petition the ci~ shall ascertain by examination of the number of~~i~i~~ whose signatures are appended thereto, a~d'w~t~'"~h~"~umber ,is at least ~ percent of the total n~l~ber of ~.~~~ii~~ who cast, th~ votes at the in uffzczen~ or ~rregular, the czty clerk shall at once notify one or more of the committee of sponsors of that fact, certifying the reason for such finding. The committee shall then be given thirty days in which to file additional signature papers and to correct the petition in all other particulars. If at the end of that period the petition is found to be still insufficient or irregular, the clerk shall file the same and shall notify each member of the committee of the fact. The final finding of the insufficiency or irregularity of a petition shall not prejudice the filing of a new petition for the same ~urpose, nor shall it ~~.~.~,~e council from referring the ~i~' to the ~~~ at the next regular or any s~6~'~'~'"'~Yection, at its Section 41. ACTION OF COUNCIL ON PETITION. Whenever the petition shall be found to be sufficient, the city clerk shall so certify to ~he council at its next meeting, and the council shall at once read the ...... ~~ and refer it to an appropriate committee, which ~'~"~'b~'~:'~committee of the whole. The co~%~ittee or council shall thereupon provide for public hearings upon the measure, after the holding of which the measure shall be finally -7- APR.-l$'97tFRI) 10:43 BARNA GUZY STEFFE TEL:612 780 1777 P. O09 acted upon by the council not later than sixty-five days after the date upon which such measure was submitted to the council by ~..,~.%^~..clerk. If the council shall f~il to pass the proposed' ~~, or shall pass it on in a form different from that set fortH'i~"'the petition and unsatisfactory to the petitioners, the proposed measure Shall be submitted by the council to vote of the ~I~a~ at the next election occurring not more than three ~h~h'~'~er the date of the final action by the council, and if no otherwise scheduled election is to be held within three months from such date, then the council shall call a special election to be held. not less than thirty nor more than forty-five da~s from da e: case cou ci pas es the propo.ed Wz%n amendments and at least four-fifths of the comm'ift~""'d~ ..... petitioners do not express their dissatisfaction with such a~ended form by a certificate filed wit~ the city clerk within ten days from the passage thereof by the council, then the measure need not be submitted to the 9~1~.~/~'..~~. Section 42. INITIATIVE B~L~S, ~he ballots used when o=lng upon any such proposed ord,~a~9 }shall state =he substance thereof, and shall give the f~iSt~'"~oter the opportunity to vote either "For th~ mea~re*~"or'~',A~in~ the measure.. If a majori=y of the ~?~l~;~.:~a.~e~ votin~ on any such measure shall vote in faVOf"'~'h~'6f';'""i%'Shall t~ereupon become an ~i~h~ of the city as the case may be'. ~y number of proposed measures may be voted upon at the s~e e~lection, but in case there shall be more than one, the ~e~'~~ voter shall be allowed to vote for or against each':<S~:~,ly. Section 43. INITIATION OF C~T~ ~ENDMENTS. Nothing in this charter contained shall be construe~ as in any way affecting the right of the ~=~ora.t~ under thls constitution and statutes of Minnesota to p~6~b~'~'~'ndments to thais charter. REFERENDUM ~ S~c~iun 44. THE REFERENDUM. If prior.to the date when an ~~i¢~ of the council takes effect a petition signed by ~he~'~.9~?'v°6~"~E the last regular municfoal elecf'~6n reques~mng %hat any sUCh meiS~r~;" or any~part thereof, be repealed or be submitted to a vote of the ~i~'~a'~, the said ~asure sh}ll thereby be prevented from The council shall thereupon reconsider the said ~r~I~a~ at its next regular meeting, and either repeal the same',:"::6'~'"'~'al the sections thereof to which objection has been raised by the petitioners, or by aye and no vote reaffirm its adherence to the measure as passed. In the latter case the council shall immediately order a special municipal election to be held thereon within not less than thirty nor more thah forty-five days from the action of the council calling it. I: a majority of the --~-- ^PR.-18'97(FRI) 10:44 BARNA GUZY STEFFE TEL:612 780 1777 P. OiO ~~~ oters voting thereon are opposed to the measure, it ~&iX'"~"~become effeutive; but if a majority of the voters voting thereon favor the measure, it shall go into effect immediately or on the date therein specified. Section 45. REF~RENDUMPETITIONe. The requirements laid down in sections 38 and 39 above as to the formation of co.m~.i~tees for The initiation of ~i~~ and as to the for~ of p~r~tlons and ~gnature paper~ sh~II"~'~"~to the referendum as far as ~oss£ble, but with such verbal changes as may be necessary. A referendum petition shall begin as follow~= PETITION Proposing the repeal of an ~'~~ to . . . (stating the purpose of the measure), a copy ~f'~"'~B~~ is hereto attached. This measure is sponsored by, ~ ............ "': ..... Section 46. REFERENDUM BALLOTS. The ballots used in any referendum election shall conform to the rules laid down in section 42 of this charter for initiative ballots. Section First Reading: Second Reading: Date of Passage: Offered ~y: Seconded By: Roll Call: This Ordinance shall be in full force and effect from and after ninety (90) days after its passage. Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary g; Xr~n ~ cShei;hts\;rdlZ60.11 --9-- . Public Works Department Worksession Discussion Item Worksession date: April 21, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Manhole Rehabilitation in Central Avenue Background: The City is responsible for City-owned utilities in Central Avenue. Many of the sanitary sewer manholes were constructed over 50 years ago with either manhole block or brick. Some of these materials are beginning to deteriorate. The Sewer and Water Department staff have reviewed the condition of 29 sanitary sewer manholes located in the travel lanes on Central Avenue, from 37th Avenue to 45th Avenue. Nine manholes were in good condition and no repairs were needed. Ten manholes were in good condition and needed minor repairs, such as new covers or new adjusting rings between the manhole cone section and the casting. Four manholes were in fair condition and needed the top 2' - 3' of the cone section and the adjusting rings replaced. Six manholes were in poor condition and needed to be completely lined with new cementious material. The location and condition of each manhole is displayed on the attachment. Discussion: Staff is proposing to have this work done by a contractor. It is desirable to have the project proceed as quickly as possible to minimize the inconvenience to traffic on Central Avenue. That is not feasible with the various duties required of Sewer and Water Department personnel. There is $9,000 in the 1997 budget to begin the work. Funds will be budgeted each year until the rehabilitation project is complete. Requested Action: Staff proposes to request authorization to seek bids for manhole rehabilitation in Central Avenue at the April 28 City Council meeting. 44th 21 19 .Oth ~3 CONDITION OF MANHOLES ON CENTRAL AVENUE FROM 37TH AVENUE TO 45TH AVENUE MANHOLE TYPE OF DIAMETER DEPTH NUMBER CONSTRUCTION (INCHES) (FEET) CONDITION NEEDED REPAIRS WEST SIDE - SOUTH BOUND 1 Block and brick 27 9 Good None 2 Block and brick 27 9 Fair Replace top 3 feet 3 Block and brick 24 10 Poor Line manhole 4 Block and brick 24 13.5 Poor Line manhole 5 Block and brick 24 14.5 Poor Line manhole 6 Block and brick 24 9 Good None 7 Block and brick 24 9 Good None 8 Brick 24 8.5 Poor Line manhole 9 Brick 24 16.3 Poor Line manhole 10 Brick 24 13 Fair Replace top 3 feet EAST SIDE - NORTH BOUND 11 Brick 24 11.25 Good Replace rings under casting 12 Brick 24 12 Good Replace rings under casting 13 Brick 24 11 Good None 14 Brick 24 12 Good None 15 Brick 24 11.5 Good Replace rings under casting 16 Pre-cast 24 10,5 Good None 17 Pre-cast 24 10.5 Good Replace rings under casting 18 Pre-cast 24 11 Good None 19 Brick 24 11 Good Replace rings under casting 20 Brick 24 8 Poor Line manhole 21 Pre-cast Good None 22 Block and brick 24 11 Good Replace cover 23 Block and brick 24 13 Fair Replace top 3 feet 24 Block and brick 27 10.5 Good Replace rings under casting 25 Block and brick 24 8.5 Good Replace rings under casting 26 Block and brick 24 9 Fair Replace top 2 feet 27 Block 24 8,5 Good Replace rings under casting 28 Pre-cast 24 6 Good Replace rings under casting 29 Pre-cast 24 4.5 Good None Public Works Department Worksession Discussion Item Worksession date: April 21, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Lining of Sanitary Sewer - Polk Place from Mulcare to Polk Circle Background: Public Works has identified several sections of sanitary sewer line that have recurring problems with root growth, separated joints or deterioration. Each year money is budgeted to correct these problem sections. One such section is the sanitary sewer line in Polk Place from Mulcare Drive to Polk Circle. Discussion: The last two years, Public Works has let bids for relining of sanitary sewer lines, one in the area Of 37th and Reservoir and the other in the area of Silver Lake. The line in Polk Place would be another candidate for this process. $30,000 has been budgeted in the Sewer Capital Improvement Fund for redoing this line. Requested Action: Staff proposes to request authorization to seek quotes for this project at the April 28th City Council meeting. 52nd 10" 197_Z~50 244' 5,~ro· 275' 200.20 18O, 10" 244' q,~ % % % 'o 3'28 '0 PIER 225' 230' 266,69,,.,.. hie ? .7.1.17 ~ 350' 141' LINCOLN ~ '220'q?~ 350' 236.90,~. 290' 255' q,~,q,.O Public Works Department Worksession Discussion Item Worksession date: April 21, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Roofing Improvements at Lominanki, Gauvitte and Mathaire Lomianki Background: The building was constructed in 1981. Modifications were done several years later to eliminate the fiat roof at the top of the building. This section of the roof leaked and was a constant maintenance problem. The original asphalt shingles are still in place on the remainder of the building. The original roof construction consists of 1-1/2" tongue and groove wood decking and a composite of rigid insulation with asphalt shingles. Discussion: The upper four feet of roof area needs to be reconstructed to provide a uniform surface. This is similar to the work done at Prestemon. A layer of asphalt shingles wilt be installed on the entire roof surface. Options will be provided to install an aluminum facia and to add an overhang. The purpose of the overhang is to reduce the potential for water to penetrate into the exterior wall cavity and to improve the appearance. The Park Department budget includes $5,000 for the work. Gauvitte Background: The building was constructed in 1975. There has been no work done on the roof, other than patching as needed. Discussion: A layer of asphalt shingles will be installed on the roof surface. Options will be provided to remove the exposed rafters and supporting column near the building entrance and install an aluminum facia. The Park Department budget includes $2,000 for the work. Mathaire Background: The building was constructed in 1974. There has been no work done on the roof, other than patching as needed. Discussion: A layer of asphalt shingles will be installed on the roof surface. An option will be provided to install an aluminum facia. The Park Department budget includes $2,000 for the work. Requested Action: Staff proposes to request authorization to seek bids for these three projects at the April 28 City Council meeting. Public Works Department Worksession Discussion Item Worksession date: April 21, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Furnace Replacement at Gauvitte Park building Background: Public Works has over the last several years been replacing the furnaces in the park buildings. Furnaces have been replaced in the last three years at Maithaire, Keyes, Ostrander, LaBelle and Huset. The last two to be done are Gauvitte and McKenna. Discussion: $5,000 has been budgeted for replacement of the Gauvitte furnace this year. Generally, the furnace replacement has included redoing of all or a portion of the duct work. Requested Action: Staff proposes to request authorization to seek quotes for this furnace replacement at the April 28th City Council meeting. 'Public Works Department Worksession Discussion Item Worksession date: April 21, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Storm Sewer Replacement from LaBelle Pond to 44th Avenue Background: The storm sewer from Labelle Pond to the intersection of 44th Avenue and Tyler Place was installed in the early to mid-1960's. The sewer was constructed with bituminous coated corrugated metal pipe (BCCMP) and ranges from 24" to 48" in diameter. The location of the pipe is displayed on the attachment. Discussion: Staff is proposing to have the pipe replaced or lined from LaBelle Pond to the manhole at 44th Avenue and Tyler Place over the next several years. The storm sewer pipe west of Tyler Place is reinforced concrete pipe. The BCCMP has reached the anticipated life span for this type of pipe. This is a major trunk sewer line and the City cannot afford to have significant pipe deterioration or failure. Phase 1 is to replace the pipe from LaBelle Pond outlet structure to the south side of 42nd Average. There is $30,000 in the t997 budget. Funds will be budgeted each year until the project is complete. Requested Action: Staff proposes to request authorization to seek bids for storm sewer replacement from LaBelle Pond outlet structure to the south side of 42nd Avenue at the April 28 City Council meeting. t-- Z Ld 520' 12" ¢' 5O AVE A 12" 15" 43rd AVE 1 2" w 12" 12" 42 1 t7' 34' 23' 12" W O 12" ~ 1o' 12" 203' <,. . r 222' .~ ~ PROJEOT 20' ~' ~. / "'"'%,.CON TR OL STRUCTURE -1~ ~ ~ NORMAL - 213,0 / ~'1~" 18" 44 14' SEDIMENT