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April 14, 1997 Regular
CITY OF COLUMBIA HEIGHTS 590 40th AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 Mayor Councilrnembers ~o~ ~. Jo~y Meg Jones Ga~y L. Peterson Robert ~ Ruetfimann City Manager Walter R. Fehst AD MINIS TRA TIO N APRIL 10, 1997 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, April 14, 1997 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. CALL TO ORDER/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) ko Move to adopt the consent agenda items as listed below: 1) Adopt Council Minutes of the Regular Council Meeting of March 24, 1997. MOTION: Move to approve the minutes of the March 24, 1997 Regular Council Meeting. THE Ci-F~ OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL AGENDA APRIL 14, 1997 MEETING PAGE 2 2) Variance/Site Plan, Hage-Kobany Investment Co. 701/715 39th Avenue MOTION: Move to approve the Site Plan and Variance request of two feet to allow the construction of a 32' x 60' cold storage building at 715 N.E. 39th Avenue provided the following requirements are completed: 1. Strip parking lot and provide bumper curbs at both sites. 2. Provide required one-hour fire wall separation. 3. Provide required inspections per the Building Official for existing foundation. 3) Authorization to Seek Bids to Replace Five Street Lights on 40th Avenue and Quotes to Replace Banner Poles on 41 st Avenue MOTION: Move to authorize staff to seek bids to furnish and install five poles and lights on 40th Avenue and to seek quotes to furnish and install two banner poles on 41 st Avenue. 4) Authorization to Seek Bids for 39th/Stinson Traffic Signal & Phase 1 EVP Installation MOTION: Move to authorize staff to seek bids for the installation of a traffic signal at 39th Avenue and Stinson Boulevard and the Phase 1 EVP (Emergency Vehicle Pre-emption) equipment. 5) Christopher Toastmasters Donation to Recreation Department MOTION: Move to accept the $100 donation from the Christopher Toastmasters for the Recreation Department and the cash amount reflected in the 881 budget account. 6) Columbia Heights Athletic Boosters 1997 Donation to Recreation Department MOTION: Move to accept the $22,000 donation from the Columbia Heights Athletic Boosters for recreation program supplies and the cash amount reflected in the 881 budget account. 7) Local Performance Measures for Local Performance Aid Payable in 1998 MOTION: Move to direct the City Manager to start the process of developing and implementing a system of performance measures in accordance with state requirements, and to authorize the Mayor and a Councilmember to certify to the Minnesota Department of Revenue that the City of Columbia Heights is in the process of developing and implementing a system of performance measures. CITY COUNCIL AGENDA APRIL 14, 1997 MEETING PAGE 3 8) Resolution No. 97-30 Amending 1997 Budget for Encumbrances MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-30 being a resolution amending the 1997 budget for encumbrances. 9) Authorization to Seek Price Quotes for Replacing the Recreation Department Copier MOTION: Move to authorize staff to seek price quotes for the purchase of a replacement copier for the Recreation Department. 10) Award of 44th Avenue Sidewalk & Retaining Wall Construction MOTION: Move to award the 44th Avenue sidewalk and retaining wall construction, Municipal Project #9412 to Ron Kassa Construction, Inc. of Richfield, Minnesota, based upon their Iow, responsible bid in the amount of $109,444.00 to be appropriated from Fund 402-59412-5130; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 11) Resolution No. 97-33 Being a Resolution Calling for a Public Hearing on the Establishment of a Scattered Site Redevelopment TIF District MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-33 being a resolution calling for a public hearing on the establishment of a Scattered Site Redevelopment Tax Increment Financing District and TIF Plan and a modified Redevelopment Plan for the Downtown CBD Redevelopment Project. 12) Approval of License Applications MOTION: Move to approve the license applications as listed. 13) Payment of Bills CITY COUNCIL AGENDA APRIL 14, 1997 MEETING PAGE 4 MOTION: Move to approve the payment of bills as listed out of proper funds. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS Proclamations/Presentations 1) Arbor Day - Arbor Month Proclamation 2) National Library Week Proclamation 3) Aaron Spevacek, Program Manager, Mediation Services 6. PUBLIC HEARINGS A. Second Reading of Ordinance No. 1340 - Zoning Amendment MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to adopt Ordinance No. 1340 being an ordinance amending Ordinance No. 853, City Code of 1977 and pertaining to zoning amendments. B. First Reading of Ordinance No. 1341 - Rezoning - Williams/Bahe, 3701 Central Avenue MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1341 to be heard on April 28, 1997 at approximately 7:00 p.m. C. Preliminary & Final Plat, 3701 Central Avenue MOTION: Move to approve the preliminary and final plat provided the following are completed and approved by Staff: 1) The dedication amount required totals 2,220 square feet of land and $20,101.02 in cash equivalent to the required 10% dedication requirement. 2) The drainage/utility easement of 16 feet plus the additional five foot be indicated on the Final Plat as an alley. 3) The dedication area of 1,600 square feet be indicated on the Final Plat as an outlot. CITY COUNCIL AGENDA APRIL 14, 1997 MEETING PAGE 5 4) A Quit Claim Deed be prepared and approved by the City Attorney and attached to the property the company is conveying to the City. D. Site Plan - East Side, 370t Central Avenue MOTION: Move to approve the Site Plan (east side) as it meets appropriate zoning requirements provided the following contingencies are completed and required approvals are made prior to occupancy: t) Approval of the second reading of Ordinance No. 1340 (eliminating the restriction on the number of bays). 2) Approval of the first and second reading of Ordinance No. 1341 (rezoning of redevelopment property). 3) Approval of Final Plat. 4) Review and approval of proposed grades, catch basins and drainage by the Engineering Department. 5) Apron construction through the sidewalk must be designed for the convenience and safety of pedestrian traffic. 6) The property owner retains ownership and responsibility for all monitoring wells on the property and in the right of way area. 7) All building construction drawings be approved by the Building Official, Engineering Department and Fire Inspector and the Anoka County Health Inspector. 8) Plat and Site Plan be approved by the Traffic Commission (has been approved). 9) Plan and Site Plan be approved by MnDOT. E. Site Plan - West Side, 3701 Central Avenue MOTION: Move to approve the Site Plan as it meets appropriate zoning requirements provided the following contingency items are completed and approvals are made prior to occupancy: 1) Approval of second reading of Ordinance No. 1340 (eliminating the restrictions on the number of bays). 2) Approval of first and second reading of Ordinance No. 1341 (rezoning of redevelopment property). 3) Approval of Final Plat. 4) Review and approval of the proposed grades and drainage by the Engineering Department. 5) Apron construction through the sidewalk must be designed for the convenience and safety of pedestrian traffic. 6) The property owner retains ownership and responsibility for all monitoring wells on the property in the right of way. CITY COUNCIL AGENDA APRIL 14, 1997 MEETING PAGE 6 7) All building construction drawings be approved by the Building Official, Engineering Department and Fire Inspector and the Anoka County Health Department. 8) Plat and Site Plan be approved by the Traffic Commission. 9) Plat and Site Plan be approved by MnDOT. F. Conditional Use Permit - 3701 Central Avenue MOTION: Move to approve the two conditional use permits as all zoning requirements are being met provided the following contingencies are completed and required approvals are made prior to occupancy: 1) Approval of second reading of Ordinance No, 1340 (eliminating the restriction on the number of bays). 2) Approval of first and second reading of Ordinance No. 1341 (rezoning). 3) Approval of Final Plat. 4) Approval of Site Plan and related site plan contingencies. G. First Reading of Ordinance No. t342 - Request to Vacate Alley MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to establish April 28, 1997 at approximately 7:00 p.m. as the second reading of Ordinance No. 1342 being an ordinance amending Ordinance No. 853, City Code of 1977, vacating a certain alley and accepting a 16 foot access easement. 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) First Reading of Ordinance No. 1343 Regarding Permitting Loading and Unloading from Alleys MOTION: Move to waive the reading of Ordinance No. 1343 there being ample copies available for the public. Roll call: All ayes MOTION: Move to establish April 28, 1997 at approximately 7:00 p.m. as the date and time for the second reading of Ordinance No. 1343 being an ordinance amending Ordinance No. 853, Section 7.205(2), City Code of 1977, pertaining to parking in alley. CITY COUNCIL AGENDA APRIL 14, 1997 MEETING PAGE 7 2) Resolution No. 97-31 Authorizing Temporary Year-End Interfund Loans and Authorizing Year-End Transfers MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-31 being a resolution authorizing temporary year-end interfund loans and authorizing year-end transfers. 3) Resolution No. 97-32 Being a Resolution Requesting Change to Personnel Policy Manual. MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97~32 being a resolution adopting revisions in the Personnel Policy manual. B. Bid Considerations 1) Award of 1997 Miscellaneous Concrete Repairs Project #9700 MOTION: Move to award the 1997 Miscellaneous Concrete Repairs and Installations, Municipal Project #9700, to Gunderson Brothers Cement Contractors Company, Inc. of Minneapolis, Minnesota, based upon their Iow, qualified responsible total bid in the amount of $15,891.00 with funds to be appropriated from Fund 401-59700-4000; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. 2) Award of Seal Coating Bid, Municipal Project #9701 MOTION: Move to award the 1997 Street Seal Coat - Zone 2, Municipal Project #9701 to Allied Blacktop Company of Maple Grove, Minnesota, based upon their Iow responsible bid in the amount of $30,5t 7.36 to be appropriated from Fund 415-59701-5130; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney CITY COUNCIL AGENDA APRIL 14, 1998 MEETING PAGE 8 9. GENERAL COUNCIL COMMUNICATIONS Ao Minutes of Board and Commission Meetings 1) March 31, 1997 Traffic Commission 2) March 20, 1997 Charter Commission 3) April 1, 1997 Planning and Zoning Commission 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT Walter R. Fehst, City Manager CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E,, COLUMBIA HEIGHTS, MN 5542~-3878 (612) 782-2800 TDD 782-2806 TO: FROM: SUBJECT: DATE: MAYOR AND COUNCILMEMBERS WALT FEHST, CITY MANAGER COUNCIL MEETING AGENDAS APRIL 9, 1997 After the recent City Council work session and some discussion with staff, I will now be attaching all of the back up material received to date for the agenda for the April lath and all future Council Meetings. Ail of the consent agenda items will have back up information attached or they will be placed for discussion under the regular agenda. The intention of this change is to get as much information to the Council as soon as possible. Items that have not been prepared with back up information will be placed on the regular agenda for consideration and the back up information will be included in the Friday packets. Staff has been advised it is desirable to continue to observe Monday at 4:45 p.m. as the deadline for submission of items they want to have on a Council Meeting agenda. Because we wish to avoid excessive copying costs, it would be appreciated if you would keep the entire packet received on Wednesday. If there are any substantive issues which come up after Wednesday, this information/material will be forwarded to you on Friday. It is hopeful that for the most part, that there will be limited or no additional items received after Wednesday. Only in extraordinary situations, should items be added after Friday. This schedule should serve to reduce costs associated with both copying the agenda and staff time. The schedule should also accommodate affording members of the Council the opportunity to have as much information as possible on agenda items for their review and consideration. If there are questions, comments, concerns or needs for additional information on agenda items, I encourage you to contact me or any division head for this information on Thursday or Friday morning. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING MARCH 24, 1996 1. CALL TO ORDER/ROLL CALL Mayor Sturdevant called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present. 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO THE MEETING AGENDA There were no additions nor deletions to the meeting agenda. CONSENT AGENDA Consent agenda items are considered to be routine by the City Council and are enacted as part of a consent agenda by one motion. Motion by Ruettimann, second by Jones to approve the following items on the consent agenda: Adopt Council Minutes The Council adopted the minutes of the March !0, 1997 Regular Council Meeting. SACCC Joint Powers Aqreement Renewal - Resolution No. 97-28 The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 97-28 BEING A RESOLUTION EXTENDING THE TERN OF THE SOUTHERN ANOKA COUNTY COMMUNITY CONSORTIUM JOINT POWERS AGREEMENT WHEREAS, in June of 1995, a Joint Powers Agreement established the Southern Anoka County Community Consortium consisting of A_~oka County, the Cities of Columbia Heights, Fridley, and Hilltop and Independent School Districts ~13 and #14; and, WHEREAS, the general purpose of this Joint Powers Agreement is to allow each party to jointly and cooperatively coordinate the delivery of services, maximize the use of resources, avoid redundancy, encourage public, private community partnership and to develop and fund programs to promote the general community health and safety in the territory of the cities herein; and, WHEREAS, a very successful example of this joint, cooperative effort is the establishment of the community values program known as Values First which has been recognized throughout the country as a model for promoting core values consistently across all sectors of the community so that youth and adults have a common, inclusive foundation upon which to operate: NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights supports the efforts of the Southern Anoka County Community Consortium Joint Powers Agreement until December 31, 1998, unless earlier terminated or extended under the terms thereof. REGULAR COUNCIL MEETING MARCH 24, 1997 PAGE 2 Passed this 24th day of March, 1997. Offered by: Ruettimarm Seconded by: Jones Roll call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Authorization to Purchase EmerGency Pre-Emption Devices The Council authorized the purchase of 19 Tomar pre-emption units with cables (5 for the Fire Department and 14 for the Police Department) from Rescue 1 Supplies at a cost of $6,460.00 plus tax and 19 each Federal MS1- Fd mirror/dash mount strobe lamps (5 for the Fire Department and 14 for the Police Department) from Uniforms Unlimited at a cost of $1,624.50 plus tax, funding to come from the Capital Equipment Fund. Fluorescent Bulb Collection - May 17, 1997 The Council authorized the Mayor and City Manager to enter into a contract with NSP for the collection of spent fluorescent bulbs from residential and small businesses in Columbia Heights and surrounding communities served by NSP. Expenses related to this collection will be reimbursed by Northern State Power Company. Approval of License Applications The Council approved the license applications as listed. Approval of Payment of the Bills The Council approved the payment of the bills as listed out of proper funds. Roll call on Consent Agenda: All ayes RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A dozen Columbia Heights high school students attended the meeting. This activity was part of a social studies class. PUBLIC HEARINGS A. Second Reading of Ordinance No. 1328 BeinG an Ordinance Callinq for the Abandonment of the Columbia HeiGhts City Charter Motion by Jolly, second by Ruettimann to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1328 AN ORDINANCE OF THE CITY OF COLUMBIA HEIGHTS RELATING TO THE ABANDONMENT OF THE COLUMBIA HEIGHTS CITY CHARTER The City of Columbia Heights does ordain: Section 1: That the City Council of the City of Columbia Heights hereby proposes the abandonment of the Columbia Heights City Charter. REGULAR COUNCIL MEETING MARCH 24, 1997 PAGE 3 Section 2: That the abandonment of the City Charter shall be completed in compliance with Minnesota Statute 410o12, Subd. 5. Section 3: That the City Council shall submit this proposed ordinance to the Charter Commission. Section 4: That within sixty (60) days after submission by the Council, the Charter Commission shall review the proposed abandonment and shall approve or reject the proposal. Section 5: That upon prompt notification of the Charter Commission's action, the Council shall submit the proposed abandonment to the people in the manner as provided by Minnesota Statute 410.12, Subd. 4. Section 6: That the City will select and operate as an Optional Plan Statutory City if the charter abandonment is approved by the City electors. Section 7: That this Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: May 28, 1996 March 24, 1997 Failed passage - March 24, 1997 Offered by: Jolly Seconded by: Peterson Roll Call: Ail nayes 7. ITEMS FOR CONSIDERATION A. ReDresentative of Central Middle School PTA Ms. Kathy Olson, Treasurer for the CMS PTA, was in attendance to express the organization's concern regarding charges associated with services provided at functions in the school by some of the City's police officers. She noted that previously the charge was $60.00 for one officer at each activity. With limited notice, the fee was increased to $125.00. Ms. Olson addressed this increase with Chief Johnson. It was recommended that the services of a Community Service Officer be used. This was tried, but Ms. Olson felt the presence of an officer was more beneficial as the youngsters could interact with the officers. That is the priority reason for having officers present and security was not the main issue. Another alternative which had been suggested was for officers to attend functions on a "drop in" basis. Ms. Olson found this unacceptable as Friday nights are busy evenings for the police and perhaps they would not be in a position to attend. She indicated a willingness to continue with CSO's but suggested perhaps a contribution could be considered rather than a flat fee. The costs are viewed as high and it was noted that all other services are voluntary or have no associated costs. Counci!member Jones suggested that the services of the School Liaison, Mike Magee, could be a consideration. Chief Johnson said he would pursue adjusting Officer Magee's schedule to accommodate this request. He will contact the principals of the High School and Central Middle School. REGULAR COUNCIL MEETING M3~RCH 24, 1997 PAGE 4 Chief Johnson had not understood the use of CSO's was to be on-going. He will continue this if so directed by the City Council. B. Bid Considerations 1) Award of Plant Mixed Bituminous Materials Motion by Jones, second by Ruettimann to award the bid and to authorize the Mayor and City Manager to enter into an agreement to purchase the 1997 plant mixed bituminous materials based upon low, formal bids received at the unit prices and from the vendors as follows: MATERIAL~ PRICE AC Fine Sand Mix 3/8 AC Fine Max 2331 Type 3lB Base 2331 Type 4lB Binder 2331 Type 4lB Wear 2331 Type 4lA Wear Winter Mix COMPANY UNIT Bituminous Roadways Midwest Asphalt Bituminous Roadways Midwest Asphalt Bituminous Roadways Midwest Asphalt Bituminous Roadways Midwest Asphalt Bituminous Roadways Midwest Asphalt Bituminous Roadways Midwest Asphalt Midwest Asphalt Midwest Asphalt DISPOSAL OF CONCRETE/ASPHALT RUBBL~ MATERIALS COMP~LNY Bituminous Company Midwest Asphalt Midwest Asphalt Concrete with Steel Midwest Asphalt Midwest Asphalt Concrete Without Steel Midwest Asphalt Midwest Asphalt Roll call: Ail ayes $27.50 per ton - delivered $20.35 per ton - picked up $27.50 per ton - delivered $20.35 per ton - picked up $25.50 per ton - delivered $19.25 per ton - picked up $25.50 per ton - delivered $19.50 per ton - picked up $27.00 per ton - delivered $20.00 per ton - picked up $27.00 per ton - delivered $20.50 per ton - picked up $55.00 per ton - delivered $50.00 per ton - picked up UNIT PRICE $5.00 per ton - picked up by No charge - delivered by City forces $10.00 per ton - picked up by Co. $ 4.50 per ton - delivered by City forces $10.00 per ton - picked up by Co No charge delivered by City REGULAR COUNCIL MEETING MARCH 24, 1997 PAGE 5 2. Award of 1997 Street and Parkinq Lane StriDinq Project Motion by Jones, second by Ruettimannto award the 1997 street and parking lane striping project to AAA Striping Service Company of Rogers, Minnesota, based upon their low, qualified, responsible bid in the amount of $4,970.66 with $4,412.41 to be appropriated from Fund 212-43190-4000 and $558.25 to be appropriated from Fund 101-43170-4000; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Roll call: All ayes Award of Road Aqqreqates The Public Works Director explained what appeared to be some discrepancies in the bid received from one vendor. Motion by Ruettimann, second by Sturdevant to award the bid for and authorize the Mayor and City Manager to enter into an agreement to purchase road aggregate materials for the 1997 season based upon low, formal bids received, at the unit prices and from the vendors as follows: MATERIALS COMPANY UNIT PRICE Bid A - FA-3 Aggregate Midwest Asphalt Midwest Asphalt Bid B - FA-2 Aggregate J.L. Shie!y J.L. Shie!y Bid C - Sanding Sand Barton Sand & Gravel J.L. Shieiy Bid D - Class 2 Aggreg. Bryan Rock Barton Sand & Gravel Bid E - Class 5 Aggreg. J.L. Shiety J.L. Shiely Bid F - Alt. Class 5 Agg. Bid G - Select Gran. Borrow Bid H - Crushed Rock Barton Sand & Gravel J.L. Shie!y Barton Sand & Gravel J.L. Shieiy Bryan Rock J.L. Shiely $14.50 per ton - del. $!2.95 per ton - picked up $10.67 per ton - del. $ 8.27 per ton - picked up $ 5.50 per ton - del. $ 5.47 per ton - picked up $ 8.22 per ton - del. $12.95 per ton - picked up $ 6~49 per ton - del. $ 5.12 per ton - picked up $ 6.45 per ton - del. $ 4.35 per ton - picked up $ 5.20 per ton - del. $ 3.07 per ton - picked up $ 8.67 per ton - del. $ 8.77 per ton - picked up Roll call: All ayes C. Other Business 1) Addendum 02 Traffic Siqna! Improvement Consultant Contract The Public Works Director explained that due to the change in scope with the addition of the signal modifications on Central Avenue to BRW's current consulting contract for design and construction engineering, the firm is requesting an addendum to cover the additional costs. Ail engineering fees are reimbursed through the City's State Aid Funds and the Cooperative Agreement funds. It was noted that previously the 39th Avenue and Stinson Boulevard intersection did not warrant a traffic signal. The Public Works Director agreed and noted that initially this area did not meet the required number of warrants. This has changed and it currently does. REGULAR COUNCIL MEETING MARCH 24, 1997 PAGE 6 Motion by Peterson, Second by Ruettimann to approve Addendum #2 to the Consulting Engineering Services with BRW for installation of EVP, a .traffic signal at 39th and Stinson Boulevard and signal improvements on Central Avenue in the amount of $28,745.35. Roll call: All ayes 2) Hardwired Microphones for Council Chambers Staff is recommending the purchase and installation of eleven microphones. It was noted that other equipment is included with the microphones. A switching system as well as lighting is still being pursued. Councilmember Ruettimann inquired if microphone covers were to be considered. Motion by Peterson, second by Sturdevant to authorize the Mayor and City Manager to award Alpha Video the purchase and installation of eleven hardwired microphones for the Council Chambers with monies from Fund 225- 49844-5180. Roll call: All ayes 3) Resolution No. 97-29 Beinq a Resolution Reqardinq the Proposed Hwy ~10 Multimodal Corridor Development Project Motion by Jolly, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-29 BEING A RESOLUTION REGARDING THI0 MULTI-MODAL TRANSPORTATION CORRIDOR DEVELOPMENT WHEREAS, Trunk Highway 10 (THi0) from Minneapolis to St. Cloud is a transportation corridor that runs through the fastest growing area in the State of Minnesota and such growth has created significant transportation, safety and land use issues; and, WHEREAS, there are opportunities for a variety of multi-modal transportation improvements in the THi0 corridor, including highway improvements, commuter and freight rail, recreational trails and Intelligent Transportation System (ITS); and, WHEREAS, TH10 serves as a primary link between the Twin Cities metropolitan area and the communities in the corridor from Minneapolis, north along TH47 north to THI0 northwest to St. Cloud; and, WHEREAS, such communities wish to collaboratively plan for multi-modal transportation improvements to the corridor and for the related land use and development impacts; and, WHEREAS, the federal ISTEA was adopted to encourage and facilitate integrated transportation planning along major transportation corridors and authorizes funding for such corridor planning and development; and WHEREAS, the United States Congress will consider the reauthorization of ISTEA this year and is consistently requiring that all applications for ISTEA be submitted as soon as possible for inclusion in the draft bill. REGULAR COUNCIL MEETING MARCH 24, 1997 PAGE 7 NOW, THEREFORE, BE IT RESOLVED, THAT: The City of Columbia Heights strongly supports the development of a federally financed plan to analyze the feasibility and environmental impacts of multi-modal transportation improvements along the THIO corridor, including highway improvements, commuter and freight rail, recreational trails, ITS, safety and related land use issues; and, The Columbia Heights City Council hereby appoints Councilmember Donald Jolly as its representative and Mayor Joseph Sturdevant, as alternate, to work with elected officials from communities along the corridor to develop a joint powers agreement, providing a mechanism to jointly address the need for transportation enhancements, congestion relief, improved safety and systematic land use planning; and, 3 o The City of Columbia Heights hereby declares its intent to enter into such a joint agreement, subject to the review and approval of its governing body by March 31, 1997. Passed this 24th day of March, 1997. Offered by: Jolly Seconded by: Peterson Roll call: Ail ayes Mayor Joseph Sturdevant 8 0 !0. Jo-Anne Student, Council Secretary ADMINISTP_ATIVE REPORTS A. ReDort of the City Manaqer The City Manager had nothing additional to report at this time. B. ReDort of the City Attorney The City Attorney had nothing to report at this time. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetinqs The minutes of the March 14, 1997 Library Board of Trustees Meeting, the minutes of the March 4, 1997 Planning and Zoning Commission Meeting and the minutes of the February 12, 1997 Economic Development Authority were included in the agenda packet for Council review. CITIZEN FORUM TO ADDRESS THE COUNCIL ON M3!TTERS NOT ON AGENDA There was no one present for the Citizen Forum. Counciimember Jolly referred to the recent death of Assistant Fire Chief Lowell (Pat) DeMars. He stated that Pat was a dedicated firefighter and employee. He will be missed. REGULAR COUNCIL MEETING MARCH 24, 1997 PAGE 8 11. Mayor Sturdevant noted that the paneling in the hall outside of the Council Chambers was completed. He complimented the city employees who did the work. RECESS TO AN EXECUTIVE SESSION The Regular Council Meeting of March 24, 1997 was recessed at 7:50 p.m. to an Executive Session for the purpose of discussing litigation regarding Lynde Investments and Jo-Anne Student was appointed to keep a written record of same. RECONVENE REGULAR COUNCIL MEETING The Regularly Scheduled Meeting of the Columbia Heights City Council on March 24, 1997 was reconvened at 8:50 p.m. having been in Executive Session to discuss litigation with a written record being kept by Jo-Anne Student. ADJOURNMENT Motion by Ruettimann, second by Jones to adjourn the Council Meeting at 8:55 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: April 14, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ CONSENT Planning and Zoni~J~ APPROVAL ITEM: Variance/Site Plan, Hage-Kobany BY: Tina Goodro~d~ BY:~/.~ Investment Company NO: Case ~9704-10, 701 & 715 N.E. 39th The Planning and Zoning Commission heard the request of Mr. Jeff Hage for site plan approval and a variance of two (2) feet to allow the construction of a cold storage building on the existing foundation at 715 N.E. 39th Avenue. Section 9.115(4) (e) of the Industrial Section of the Zoning Ordinance regarding setbacks states "one side yard may be reduced to zero if the owners of the two abutting lots file a signed agreement with the City. The other side yard shall be twelve (12) feet or more and developed to permit vehicular access unless said lot is served by a public alley". A site survey has been provided with some site related issues included. Drawings of the proposed structure are also provided. Both lots addressed 701 and 715 39th Avenue N.E. are owned by the applicants. A transmission shop with six employees is operating at 701 N.E. 39th Avenue and a body shop with two to three employees is operating at 715 N.E. 39th Avenue. On the 715 N.E. 39th Avenue site there is an existing metal quonset building used for storage. An aerial photo provides an indication of how deteriorated the structure has become. The owners wish to construct a new 32' x 60' metal building on the same foundation. As the survey indicates, there are 10.8 feet from the east side yard where twelve (12) feet is required. The adjoining property, the old H.B. Fuller Company, is built.up to their west lot line. The existing foundation is adjacent to the body works shop, thus, the site is landlocked for a new building. That is why it is more beneficial to use the existing foundation. The proposed building will be used strictly for cold storage, no employees from either business will be working inside this structure. Mel Collova, Building Official, has reviewed the drawings and will be requiring a one-hour fire wall along the rear of the building and up each side three feet. More than adequate parking is provided between these two sites. The 701 N.E. 39th Avenue site has customer and employee parking along the west side and in front. At 715 N.E. 39th Avenue, there is parking in front of the body shop and the proposed cold storage building. This site plan review will require the parking lots be striped and bumper curbs provided. One handicapped/van accessible space will have to be marked when the new stripping is done. Ail parking areas are currently hardsurfaced. The construction of this new storage building will be a large improvement to the existing deteriorating quonset structure. Ail other site issues for the Industrial District are being met. The Planning and Zoning Commission unanimously recommended approval of the variance request and the site plan. RECOMMENDED MOTION: Move to approve the Site Plan and Variance request of two feet to allow the construction of a 32' x 60' cold storage building at 715 N.E. 39th Avenue provided the following requirements are completed: 1. Strip parking lot and provide bumper curbs at both sites. 2. Provide required one-hour fire wall separation. 3. Provide required inspections per the building Official for existing foundation. COUNCIL ACTION: 'CITY OF COLUMBIA HEIGHTS Application For: Rezoning Variance ~--~ Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval ~' Other Street Address of Subject Property{ Legal Description of Subject Property: Oo Own e r Name: Description of Request: &v ~' l~ ~ ~' / Zoning: Applicable City Ordinance Number Present Zoning. Present Use Reason for Request: Section Proposed Zoning Proposed Use 7 Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for ~he purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws 0£ th, S,ate~~sota~ ' */~ 7 Signature of Applicant: //9 ~ ~.- Date:. ~aken :! -I 7 \11-'1 1~, I 1", I \.J (/) \ F- b_ \ -r- \ ~.) t/ i, I__ (;) ,-- F- 63 _J ('~ (.) i 0£ CITY COUNCIL LETTER Meeting of: 4/14/97 AGENDA SECTION: 4 ORIGINATING DEPART1V~ENT: / CITY MANAGER NO. CONSENT ITEM: AUTHORIZATION TO SEEK BIDS TO ' BY: M. Winson/~'/~-'~' BY: ,~_ NO. REPLACE FIVE STREET LIGHTS ON '-- DATE: 4/4~97 / DATE:~. ~'L 40TH AVENUE AND QUOTES TO REPLACE ~ y BANNER POLES ON 41ST AVENUE N-A-3 Fourteen ornamental street light poles and lights xvere installed in 1951 on 40th Avenue between University Avenue and 6th Street. Nine of these have been replaced. One pole on 5~' Street rusted through and was removed. The remaining four poles are rusting where the base plates attach to the poles. Two banner poles on 41st Avenue and Central Avenue were installed ~4th the streetscape project. These poles rusted through and were removed. A total of $18,000 is budgeted in 212-43190-5180 to install the remaining five poles and "shoe box" lights on 40th Avenue. Refer to attached plan. A total of $7,000 is budgeted in 21243190-5180 to replace the banner poles on 41st Avenue. Funds are available in the Municipal State Aid Maintenance account for this work. RECOMMENDED MOTION: Move to authorize staff to seek bids to fiuTdsh and install five poles and lights on 40th Avenue and to seek quotes to furnish and install two banner poles on 41st Avenue. MAW:jb 97-195 Attachment COUNCIl, ACTION: 6TH STREET ~ ~ r~ ~oo 5TH STREET C) 4TH STREET UNIVERSITY CITY COUNCIL LETTER Meeting of:April 14~ 1997 AGENDA SECTION: ORIGINATING DEPAR}'MENTff CITY MANAGER NO: ~ C014$Et,iT PUBLIC WORKS H l~//~ ffjt~.~M~ 39T~/STINSON TRAFFIC SIGNAL AND PHASE 1 EVP . 9 DATE: 9~/.R ,-q~ INSTALLATION ~/~_ /~, ~ Background: The City has been pursuing for some time a signal at 39th and Stinson as well the addition of EVP (Emergency Vehicle Pre-emption ) on all signals in the City. Two years ago, the City entered into a consulting contract with BRW for design and construction services in regard to these two projects. BRW has developed the plans for the signal and EVP installation. In the process of review of the EVP installation plans, Mn/DOT developed at list of improvements to signals along Highway 65. Through discussions with Mn/DOT, it was decided that the City of Columbia Heights would apply for Municipal Agreements funding from Mn/DOT for these improvements. The application for these funds was successful and this funding will be available after July 1, 1997. In order to move the projects along, they have been split into two phases. Phase 1 includes: Signal at 39th/Stinson EVP installations at:University & 40% University & 37th, 37~ & Central, 37~ & Johnson, 37~h & Stinson Phase 2 includes: EVP installation and signal modifications at:Central & 52~d, Central & 51~t, Central & 50%Central & 49th, entral & 45~, Central & 44% Central & 41st, Central & 40th Protected left turn phasing at: Central & 49t~, Central & 40th Funding for these projects is coming from a number of sources: Signal at 39~ & Stinson - ½ St. Anthony, 1/4 State Aid, 1/4 City local(encumbered) EVP on University and 37~ intersections - State Aid EVP on Central intersections - ½ State Aid, ½ Mn/DOT Cooperative Agreements Signal Modifications on Central - ½ State Aid, ½ Mn/DOT Cooperative Agreements The Phase 1 project will be ready for bidding in April with an anticipated start in June. Phase 2 could go out for bids in June with a bid opening in early July and construction in August. Staff requests authorization to seek bids for the installation of a traffic signal at 39th Avenue and Stinson Boulevard and the Phase 1 EVP (Emergency Vehicle Pre-emption) project. RECOMMENDED MOTION: Move to authorize staff to seek bids for the installation of a traffic signal at 392 Avenue and Stinson Boulevard and the Phase 1 EVP equipment. 97-199 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 14, 1997 AGENDA SECT~N: ORIGINATING DEPT.: CITY MANAGER NO: C0~j SENT Recreation APPROVAL ITEM: Christopher Toastmasters Donation BY: Randy Quale ~ BY:~/~~ to Recreation Department Recreation Director ~p NO: ~' ~' ~ DATE: March 21, 1997 In accordance with Minnesota Statute 465.03, all gifts and donations of real or personal property with a value of $100.00 or greater may only be accepted with the approval of the City Council. Recently, the Christopher Toastmasters, who utilize Murz!rn Hall for their monthly meetings, donated $100.00 to the Recreation Department to be used towards equipment or improvements at Murzyn Hall. The .City of Columbia Heights sincerely thanks the Christopher Toastmasters for their gracious and generous donation. A letter of thanks and appreciation has already been sent to the Christopher Toastmasters. RECOPIMENDED MOTION: Move to accept the $100.00 donation from the Christopher Toastmasters for the Recreation Department, and the cash amount reflected in the 881 budget account. COUNCIL ACTION: ADMIN: CCDONATiON. TOAST CITY OF COLUMBIA HEIGHTS (!") · John P, Murzyn Hall 530 MILL STREET N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2860 TDD 782-2806 * Park ReseNalJons F A X 782 - 2869 · Senior Activities March 21, 1997 Ms. Sophie Sorenson Christopher Toastmasters 1673 Bruberry Lane St. Paul, MN 55112-1780 Dear Ms. Sorenson: On behalf of the City of Columbia Heights, I would like to thank the Christopher Toastmasters for your donation of $100.00 to the Recreation Department. Your donation will be used for much needed improvements or equipment for John P. Murzyn Hall. Plans are for the City to formally accept your donation at the April 14, 1997 City Council meeting. If you or any other members of the Christopher Toastmasters would like to attend the City Council meeting on April 14, 1997 so the City can recognize and thank you in person, please let me know by April 4, 1997. I can be reached weekdays at 782-2860. Please pass on my appreciation to all members of the Christopher Toastmasters for your continued support of the Columbia Heights Recreation Department. Sincer / Randy/Q~-~e RecrCtio.n..',._/.' Director RQ/rq MURZYN: TOASTMASTERS.DON THE CItY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILitY tN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNitY EMPLOYER CITY COUNCIL LETTER Meeting of: April 14, 1997 AGENDA ~CTiON: ORIGINATING DEPT.: CITY MANAGER NO: C 0 [~ S 5 Itl Recreat ion APPROVAL ITEM: Columbia Heights Athletic Boosters BY: Randy Quale ~ BY:~/~~ 1997 Donation to Recreation Department Recreation DireCtor ~ NO: ~. ~-- ~ DATE: March 21, 1997 In accordance with Minnesota Statute 465.03, all gifts and donations of real or personal property with a value of $100.00 or greater may only be accepted with the approval of the City Council. Recently, the Columbia Heights Athletic Boosters donated $22,000.00 to the Recreation Department to be used towards recreation program supplies (t-shirts, caps, baseball/softball equipment, etc.) The City of Columbia Heights sincerely thanks the Columbia Heights Athletic Boosters for their gracious and generous donation. A letter of thanks and appreciation has already been sent to the Columbia Heights Athletic Boosters. RECOMMENDED MOTION: Move to accept the $22,000.00 donation from the Columbia Heights Athletic Boosters for recreation program supplies, and the cash amount reflected in the 881 budget account. COUNCIL ACTION: ADMIN: CCBOOSTERS. DON OITY OF COLUMBIA HEIGHTS (8 · Recreation Programs · John P. Murzyn Hail 530 MILL STREET N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2860 TDD 782-2806 · Park Reservations F A X 7 8 2 - 2 8 6 9 · Senior Activities March 21, 1997 Mr. Dennis Varlseth Finance Chairman Columbia Heights Athletic Boosters 530 Mill Street NE Columbia Heights, MN 55421 Dear Mr. Vanseth: On behalf of the City of Columbia Heights, I would like to thank the Columbia Heights Athletic Boosters for your gracious and generous donation of $22,000.00 to the Recreation Department. Your donation will be used for recreation program supplies (t-shirts, caps, baseball/softball equipment, etc.) Plans are for the City to formally accept your donation at the April 14, 1997 City Council meeting. If you or any other members of the Columbia Heights Athletic Boosters would like to attend the City Council meeting on April 14, 1997 so the City can recognize and thank you in person, please let me know by April 4, 1997. I can be reached weekdays at 782-2860. Please pass on my appreciation to all members of the Columbia Heights Athletic Boosters for your continued support of the Columbia Heights Recreation Department's youth programs. CITY. F LI~M~IA HEIGHTS RQ/rq ADMIN: BOOSTERS.DON THE CItY OF COLUMBia HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILitY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY' EMPLOYER 1997 BOOSTER REQUEST SUMMARY ACTIVITY DONATION PROJECTED USE* 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 33 34 35 36 37. 38. 39. 40. 41. 42. Football Football Football Football/Soccer Football Football Football Baseball Baseball Baseball Baseball Baseball Baseball Softball Softball Softball Softball Softball Softball Basketball Basketball Soccer Soccer Soccer Soccer Soccer Soccer Soccer Volleyball Wrestling Cheer!eading ~-General General General General General General General General General General General $400 00 $400 00 $240 00 $100 oo $200 oo $600 oo $375 00 $300 oo $525.oo $soo.oo $240.00 $65.00 $25.00 $100.00 $100.00 $600.00 $225.00 $120.00 $1oo.oo $275.00 $300.00 $175.00 $275.00 $150 00 $125 00 $90 oo $1200 00 $75 oo $35 oo $2oo oo $1oo oo $2200 $10oo $400 36 Pants 36 Pad Sets 24 Practice Jerseys 24 Scrimmage vests 2 Blocking Dummies 1 Man Blocking Sled 3 Down Marker Sets 12 Full Uniform Sets 15 Dozen Balls 4 Tournaments 6 Bats 30 Scorebooks 12 Plate Brooms 2 First Aid Kits 4 Water Coolers 24 Full Uniform Sets 8 Bats 3 Dozen Balls 2 Catchers Mitts 12 Leather Balls 36 Practice Vests 18 Shorts 108 Socks 6 Goalkeeper Shirts 18 Balls 6 Goalkeeper Gloves t Pair Goals 12 cones 6 Rubber Balls 1 Tourney/Wrestler Pom Pons 00. ~_- --._. -T-Shirts/Hats ........ 00 CHSqS/CMS Rental Fee 00 Scholarship Grants 00 First Aid Supplies $500.00 $800.00 $285.00 $250.OO $25O.O0 $1000.00 $1400.00 Safety Camp Supplies Camp Heights Supplies Equipment Bags WinterFest Supplies Halloween Spooktacular Gymnastics Equipment Coaches Banquet * The figures listed above are conservative, actual dollar amounts and quantities may vary. CITY COUNCIL LETTER Meeth~g of: April 14, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: /-~ CONSENT FINANCE APPROVAL ITE : ocAL BY: MEASURES FOR LOCAL DATE: April 2, 1997 DATE: INPE1LFORMANCE1998 AID PAYABLE ~ ~ '¢~'- NO: In 1996 the State legislature passed a new law reducing HACA. The law provides for recover37 of this aid and potentially more aid if cities develop local performance measures for local peribrmance. By doing so and qualifying, the City will receive what is then call "Local Performance Aid" (LPA). In order to qualify for this new airk the City must have a system of performance measures for services provided by the City, and must compile and present these measures ro the City Council at least once per year. If there is currendy no system of performance measures in place, the City may still qualify for this aid if it is in the process of developing and implementing a system of performance standards. However, eli~bility based upon being in the process of development may not be used for more than two consecutive },ears. It is stafPs recommendation that the City continue to develop performance measures and implement a system of performance measures by June 1998 to comply with the requirements to receive LPA. It should be noted that this is essentially the same action the Council took in 1996. RECOMMENDED MOTION: Move to direct the City Manager to start the process of developing and implementing a system of performance measures in accordance with state requirements, and to authorize the Mayor and a Councilmember to certify to the Minnesota Department of Revenue that the City of Columbia Heights is in the process of developing and implementing a system of performance measures. WE:dn 970~023 Attachment: Letter from Minn. Dept. Revenue, 3/26/97 Certification Form COUNCIL ACTION: ~ K, IINNESOTA Departn'tent of Revenue Property Tax Division March 26, 1997 Mail Station 3340 Phone (612) 296-5141 St. Paul, MN 55146-3340 Fax (612) 297-2166 TO: ALL CITY CLERKS, ADMINISTRATORS, MANAGERS, AND L,, '," FINANCE DIRECTORS 7 RE: CERTIFICATION OF LOCAL PERFORMANCE MEASURES FOR LOCAL PERFORMANCE AID PAYABLE IN 1998 Minnesota Statutes, Section 477A.05 provides for Local Performance Aid (LPA). In order to qualify for LPA, your city must have a system of performance measures for services provided by the city, and must regularly compile and present these measures to the city council at least once per year. If there is currently no system of performance measures in place, your city may still qualify for this aid if it is in the process of developing and implementing a system of performance measures. However, eligibility based upon being in the process of development may not be used for more than two consecutive years. For the purpose of the enclosed certification form, "in the process" may include having the subject of performance measures on the agenda of the city council. The city should then use the time period between this year's certification and next year's certification to develop basic measures such as "workload," unless it has already moved beyond this stage. The second year of"in the process" must be used to move to a higher level of performance measurement, such as measuring efficiency and effectiveness. Local performance aid will be determined as follows for calendar year 1998: The total amount of aid available for cities in 1998 is $4,107,673, plus an inflation adjustment based on the implicit price deflator. A per capita aid amount will be determined by dividing the total aid available by the total population of all cities that qualify for the aid. Each qualifying city then receives an aid amount based on its population times the per capita aid amount. Distribution of LPA is based on yearly certifications for each qualifying city. Cities are required to submit an annual certification in order to receive LPA payable in calendar year 1998 and subsequent years. Note: The State Legislature is currently looking at LPA, and there could be changes which affect LPA. Your ciD' will be notified if there are changes which affect your 1998 Certification of Local Performance Measures or your 1998 LPA. LPA will be paid in two equal installments on July 20 and December 26 of 1998. Qualifying cities will receive a certification of their 1998 LPA by July 31, 1997. (continued) equal opportuni~.' employer TDD: (612) 215-0069 Page 2 As mentioned above, your city may qualify for LPA by (1) having a system of performance measures in place, or (2) by being in the process of developing and implementing a system of performance measures. If your city qualifies for LPA by either criteria, and your city wishes to participate in the distribution of this aid for calendar year 1998, your city must fill out the enclosed certification and return it to our office by June 30, 1997. Please note: if our office does not receive a certification from your tit3' by June 30, 1997, your city will not be eligible to receive this aid in calendar year 1998. If you have any questions regarding the completion of this form, please feel free to call me at (612) 296-5141. Sincerely, .~. Research Analysis Specialist Property Tax Division Enclosure CITY COUNCIL LETTER MEETING OF: April 14, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY ~I&ANAGE1K COt~SE!.!T ~INAz",TCE APPROVAL NO.: ITEM: RESOLUTION AMENDING 1997 BY: WI, L~I,j¥~I ELRITE BUDGET FOR ENCUMBRANCES L.-/ NO.: 4-' ~- ~ DATE: April 2, 1997 As part of flxe annual year-end auditing process, all open purchase orders and contracts are reviewed for encmnbrances. Enctunbrances are items that were budgeted in the 1996 budget, ordered in 1996, but not received until 1997. As parr of the audit process, these items are recorded on our fmancial records as encumbrances. In the annual financial report, the total value of these items will be reported as a reserve to ftmd balance. Once the items are received, payment comes out of the 1996 fm~d balance reserves. Since they were to be ordered and received in 1996, fimds were not included in the 1997 budget for these items. The attached resolution on m~cumbrances increases the 1997 budget by the appropriate amotmt for the year-end encumbrances. It should be noted that this is not an increase h~ over~ City spending, but is shnply increasing the 1997 budget with an equal reduction in 1996 for the items that were budgeted and ordered in 1996 but not received tm61 1997. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMxMENDED MOTION: Move to adopt Resolution 97- amending the 1997 budget for enctunbrances. WE:ch~ 9704022 Atractunent COUNCIL ACTION: RESOLUTION NO. 97-__ AMENDING 1997 BUDGET FOR ENCUMBRANCES WHEREAS, the City Council of the City of Columbia Heights on December 23, 1996, passed Resolution 96- 91 adopting a budget for 1997 and; WHEREAS, several expenditures that were projected to be incurred in the 1996 budget will not be incurred tmtil 1997; NOW, THEREFORE, BE IT RESOLVED by the City Cotmcil of the City of Cokunbia Heights ttut the 1997 budget be amended by the following increases, with the increases coming fi'om the 1996 ftmd balances/retained eanfings: General Fund Water Fund Sewer Fund Garage Fund Parkview Villa North State Aid Maintenance Cable Television Capital Improvements General Infrastructure Capital Replacement Liquor Fm~d Water Construction Total Encttmbrances 24,835.39 3,197.50 3,197.50 1,612.75 2,038.99 2,440.98 11,845.51 10,504.00 3,161.77 91,565.00 991.61 326.70 155,717.70 Passed this Offered By: Seconded By: Roll Call: day of ,1997 Joseph S. Sturdevant, Mayor Jo-Aime Student, Council Secretary 9704022 CITY OF COLUMBIA HEIGHTS OPEN ENCUMBRANCES DECEMBER 31, 1996 GENERAL FUND 101 City Manager 101.41320.4374 101.41320.4395 TotalCity Manager 13603 13603 J B Hudson- pins J B Hudson - Sales tax Police 101.42100.2010 101.42100.4395 TotaIPolice 13600 13600 Capital Furniture Sales - Computer unit Capital Furniture Sales - Sales tax Engineering 101.43100.4395 101.43100.5170 TotalEngineering 1'3647 13647 Ameridata - Sales tax Ameridata - Upgrade Streets 101.43121.5130 13737 - Ron Kassa COnstruction-Concrete floor PW Bldg Recognition/Special Events 101.45050.4374 Employee Holiday PartY Parks 101.45200.4000 13523 Aid Electric service - Repairs GRAND TOTAL GENERAL FUND PARKVIEW VILLA NORTH 203 203.46330.4000 13001 Sears Commercial Credit 203.46330.4000 13559 Owens Services Corp - Repairs TOTAL PARKVIEW VILLA NORTH STATE AID MAINTENANCE 212 212.43190.4395 13647 Ameridata - Sales tax 212.43190.5170 13647 Ameridata - Autocad TOTAL STATE AID MAINTENANCE CABLE TELEVISION 225 Cable Television 225.49844.2171 13601 225.49844.4395 13601 TotalCable Television Aipha Video - Multimedia Alpha Video - Sales tax Optical imaging 225.49980.3050 13662 AB Communica{ions Inc- Fiber TOTAL CABLE TELEVISION FUND 870.49 56.58 927.07 519.00 33.74 552.74 177.58 2,732.00 2,909.58 18,096.00 2,000.00 350.00 24,835.39 121.99 1,917.00 2,038.99 148.98 2,292.00 2,440.98 449.00 29.18 478.18 11,367.33 11,845.51 CAPITAL IMPROVEMENT - GENERAL GOVERNMENT BUILDINGS 411 411.45129.2010 13648 Adirondack Direct- Chairs 411.45129.2010 13644 Olympic Electric Co - Lighting 411.45129.4000 13569 Milton Johnson Roofing - Roof repair TOTAL CAP IMP - GENERAL GOVERNMENT BUILDINGS INFRASTRUCTURE FUND 430 430.46323.3050 13101 Braun Intertech Corp - Testing TOTAL INFRASTRUCTURE FUND CAPITAL REPLACEMENT FUND 431 431.42200.-5150 Contract General Safety Equipment- Refurbish engine #3 TOTAL CAPITAL REPLACEMENT FUND WATER UTILITY 601 601.49440.4395 601.49440.4395 601.49440.5170 601.49440.5170. 601.49449.4395 601.49449.5180 13567 13578 13567 13578 13642 13642 Computer Parts & Services - Sales tax Computer Parts & Services - Sales tax Computer Parts & Services -Controller Computer Parts & Services -DASD Carlson Equipment - Sales tax Carlson Equipment- Pump TOTAL WATER UTILITY SEWER UTILITY 602 602.49490.4395 602.49490.4395 602.49490.5170 602.49490.5170 602.49499.4395 602.49499.5180 13567 13578 13567 13578 13642 13642 Computer Parts & Services - Sales tax Computer Parts & Services - Sales tax Computer Parts & Services -Controller Computer Parts & Services -DASD Carlson Equipment- Sales tax Carlson Equipment- Pump TOTAL SEWER UTILITY LIQUOR FUND 609 609.49791.2171 13656 ADI - Transformer 609.49791.4395 13656 ADI - Sales tax 609.49791.5180 13656 ADI - Surveillance equipment TOTAL LIQUOR FUND WATER CONSTRUCTION FUND 651 651.59608.3050 13446 Serco Labs - Tests TOTAL WATER CONSTRUCTION FUND CENTRAL GARAGE 701 701.49950.2010 13566 Minnesota Conway - Detectors 701.49950.2010 13595 Minncorr Central - Chair 701.49950.4395 13595 Minncorr Central - Sales tax TOTAL CENTRAL GARAGE 8,244.00 985.00 1,275.00 10,504.00 3,161.77 3,161.77 91,565.00 91,565.00 55.25 91.00 1,000.00 1,400.00 39.75 611.50 3,197.50 55.25 91.00 1,000.00 1,400.00 39.75 611.50 3,197.50 6.95 59.59 925.07 991.61 326.70 326.70 1,240.00 350.00 22.75 1,612.75 GRAND TOTAL CITY 155,717.70 COUNCIL LETTER Meeting of: April 14, 1997 AGENDA ,~ECTiON: ORIGINATING DEPT.: CITY MANAGER NO: ~ C0[[$ [!,ti Recreation APPROVAL ITEM: Authorization to seek price quotes BY: Randy Quale, ~ BY:~~~ for replacing the Recreation Department Recreation Director - ~ copier. ~ ~ DATE: March 21, 1997 NO: '~" Staff requests permission to seek price quotes for replacing the current Recreation Department copier (Sharp SF-8100). The Recreation Department copier is over ten years old and is unable to handle the volume of copying done in the Recreation Department. In addition, the current Recreation department copier does not have duplexing, thus it is time and paper wasteful. Attached are the specifications for the replacement copier that is proposed to be purchased. Funds are budgeted in the amount of $6,000.00 in the Recreation Administration Department (101-45000-5170). RECOMMENDED MOTION: Move to authorize staff to seek price quotes for the purchase of a replacement copier for the Recreation Department. COUNCIL ACTION: F: FILES \ADMIN\CCCOPIER CiTY OF COLUMBIA HEIGHTS (i') Recrea[Jon Progra~s -- · John P, Murzyn Hall 530 MILL STREET N,E,~ COLUMBIA HEIGHTS~ MN 5542-1-3878 (6'12)782-2860 TDD 78;~-2.806 · Park Reservations F A X 782 - 2869 · Senior Activities April 15, 1997 Dear Copier Machine Company: The City of Columbia Heights would like your company to submit price quotes for the provision and service of a multi-purpose copier machine (see attached for specifications.) If your company can provide a copier machine and service that might satisfy our needs, I would appreciate it if you would submit a price quote by 4:00 p.m. on April 29, 1997. Confirmation of our order wilt be by purchase order. Payment will be made by check within thirty days of the delivery of our order. Please mail your price quotes and product information to myself at the Columbia Heights Recreation Department, 530 Mill St. NE, Co_lumbia Heights, MN 55421. If you would like to fax in your price quote, our fax number is (612) 782-2869. If you have any questions I can be reached weekdays at (612) 782-2860. I'm looking forward to hearing from you soon. Sincerely, CITY OF COLUMBIA HEIGHTS RQ/rq attachments ADMIN: BIDCOPIER.LTR Randy Quale Recreation Director THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER Specifications for Multi-Purpose Copier Machine Price Quotes Due by 4:00 p.m., April 29, 1997 Contact Person: Randy Quale Columbia Heights Recreation Department 530 Mill Street NE Columbia Heights, MN 55421 Phone (612) 782-2860 Fax (612) 782-2869 Qualifications: company must have two years of experience in the sales and service of copier machines. Purpose: The Recreation Department requires a durable copier to provide departmental copier service. Volume is approximately 10,000 copies monthly. 3. Copier specifications: ao do go oo New equipment preferred, refurbished equipment acceptable (please specify). Refurbished machines must contain all new moving parts. Plain paper, most copying on 20 lb. stock. Copy sizes: i. Minimum 5 1/2" x 8 1/2" ii. 8 1/2" x 11" (letter) iii. 8 1/2"x 14" (legal) iv. Maximum 1 l'x 17" (ledger) Speed - minimum 30 cpm, 8 1/2" x 11" sheet (please specify). Paper trays - minimum of two sources on line - 1st source 8 1/2" x 11", capacity 500 sheets minimum; 2nd source user adjustable (8 1/2" x 11" to 11" x 17"), capacity 250 sheets minimum. By-pass - minimum 20 regular sheets, shall also accommodate heavier stock (please specify). Reversing automatic document feeder, most copying on 20 lb. stock, shall accommodate heavier stock (please specify). Automatic duplexing - minimum 50 sheets 8 1/2' x 11" to 11" x 17". 20-bin sorter with stapler, 30 sheets minimum per bin (please specify). Reduction - capable of reducing to at least 50% or original size, with fixed presets. Enlargement - capable of enlarging to at least 200% of original size, with fixed presets. Capable of making a clean white copy from a colored paper original. Capable of making a clean white copy from a "cut and paste" original. Other features - edge erase, job memory, interrupt key, LCD msg. display panel, auto paper selection, dual page copy. Top lifting cover. Brochure to be included in proposal. Volume - 10,000 per month, 120,000 annually. Copier Specifications Page- 2 Service requirements: ao Vendor shall include training on-site at the John P. Murzyn Hall Recreation office, 530 Mill St. NE, Columbia Heights, MN 55421. Vendor shall include warranty information (for new or refurbished machines). Vendor shall include any trade-in value of existing machine (Sharp SF-8100). Vendor shall supply: i. Cost of maintenance contract (include all supplies needed to operate hardware except paper). ii. Service/maintenance agreement must be provided to the City. Service must include unscheduled repairs upon request by the City during the hours of 8:00 a.m. and 4:45 p.m., Monday through Friday with no limit on the number of calls at no additional cost to the City beyond the cost of the maintenance agreement. iii. Service must include labor, all parts (including photo receptor drum and trip charges) and factory ordered modifications. At the City's request, service must include ongoing/preventative maintenance such as lubrication, cleaning and adjustments at no additional cost to the City beyond the cost of the maintenance agreement. iv. Service and supplies may be priced together or separately. Maintenance contract may be based on a per copy cost, a monthly cost with an established number of copies, or an annual cost with an established number of copies. Trade in: a Sharp SF-8100 shall be accepted by the dealer as a trade-in. Right of purchase: the City reserves the right to reject any or all proposals and to accept the proposal it deems most favorable. The City reserves the right to not accept the allowed trade-in price. 7. Warranty: warranty contracts must be included. MAINTENANCE SERVICE CONTRACT CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT 1. Provide a description of the maintenance services provided. Describe the procedure for requesting service during regular business hours (and define regular business hours). 3. What is the guaranteed response time to a request for service during regular business hours. Maintenance Service Contract Multi-Purpose Copier Page 2 4. How often is preventative maintenance performed? o Operating Supplies List the operating supplies required, the cost and yield for those supplies not included in the service charges (except paper). Item: Cost: Yield: Item: Cost: Yield: Item: Cost: Yield: Item: Cost: Yield: Item: Cost: Yield: o Service Contract A. Monthly cost of service B. Number of copies included in the monthly service cost C. Monthly cost per copy over the number included in the service contract D. Length of time service prices are guaranteed $ $ o Combined Service and Supplies Contract If supplies and service are combined into a single contract with no monthly number of copies, provide the cost per copy PROPOSAL FORM MULTI-PURPOSE COPIER CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT Photocopier with features listed, training and required supplies to make the copier functional 2. Sales Tax 3. Installation Charges 4. Delivery Charges TOTAL BID $ 5. Trade-in deduction for Sharp SF-8100 copier 6. Maintenance Contract 7. Deliver Date: (on or before) Signature: Title: Date: ADMIN: BIDCOPIER.LTR CITY COUNCIL LETTER Meeting of: 4/14/97 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO' 4 CONSEt~T PUBLIC WORKS 4~~ ITEM: AWARD OF 44TH AVENUE SIDEWALK BY: M. Winson BY: NO. AND RETAINING WALL CONSTRUCTION DATE: 4/4/97 DATE: The City Council authorized staff to seek bids to install sidewalk on the north side of 44th Avenue N.E. from Tyler Place to Reservoir Boulevard on May 23, 1994 and reaff'utmed this authorization on June 5, 1995. The project consists of installing a 5' wide sidewalk adjacent to the curb from Tyler Place to McLeod Street. Retaining walls will be constructed from 1209 to 1331 44th Avenue. The sidewalk from McLeod Street to Reservoir Boulevard will be 7' from the curb. The project was delayed while acquiring the needed permanent right-of-way and temporary construction easements. Specifications were requested by 19 companies. Six sealed bids were received for the bid opening on April 4, 1997, at 9:00 A.M. The low bid was submitted by Ron Kassa Construction, Inc. and totaled $109,444.00. This was less than the Engineer's Estimate. Municipal State Aid Street construction funds will be used for the project. RECOMMENDED MOTION: Move to award the 44th Avenue sidewalk and retaining wall construction, Municipal Project #9412 to Ron Kassa Construction, Inc. of Richfield, Minnesota, based upon their low responsible bid in the amount of $109,444.00 to be appropriated from Fund 402-59412-5130; and, furthermore, to authorize the Mayor and City manager to enter into an agreement for the same. MAW:jb 9%194 COUNCIL ACTION: BID TABULATION - 44TH AVENUE SIDEWALK AND RETAINING WALL CONSTRUCTION - MUNICIPAL PROJECT 9412 PLANHOLDER'S LIST 1. All Phase Landscaping and Tree Service 2. Bald Eagle Erectors 3. Designing Nature 4. Earthwork Systems 5. Global Specialty Oontracto.rs, Inc. 6, Gunderson Brothers Cement Co,utractor~ Inc. 7. Joseph Construction of St. Paul, Inc. 8. Lakeland Nurseries, In,c. 9. Lindahl and Carlson, 10. Michael Davey BI~D_~O P~EN I~N~G~ Friday, April 4, 1997; 9:00 a.m. 1t. Northern Water Works Supply, Inc. 12. Roe Kassa Construction, Inc. 13. S.M. Hentges and Sons, Inc. 14. Scaedy Concrete, Inc. 15. Suntara Construction, Inc. 16. Thomas and Sons Constmchon, Inc. 17. Veit aud Company, Inc. 18. Wctor Carlson and Sons, Inc. 19. Walls o1 America ._ E~q!neer's Estimate Ro,n Kassa Construction Lindahl and Carlson ~q, Description .Q.p_a.n_.t[~ Unit Unit Price Total Unit Price Total 1 Mobilizati,cn 1.0 ES. $1,000.00 $1,000.00 $12,000.00 $12,000,00 2 Clearing and Grubbing 1.0 ES. $1.500.00 $1,500.00 $800.00 $800.00 3 Remove Curb and Gutter 50,0 LF. $5.00 $250,00 $6.00 $300.00 4 Remove Stone Retaining Wall 2.6 LF. $10.00 $26:00 $15,0,0 $39.00 5 Remove 'Timber Retaining Wal. I 14,8 LF. $10.00 $148.00 $15.00 $222.00 6 Remove Concrete Retaining Wail 141:8 LF. $10,00 $1,418.00 $9.00 $1,276.20 7 Remove I~lock Retaining Wall 12.0 LF. $10.00 $120,00 $20.00 $240.00 8 Remove Concrete Driveway 439.5 S.Y. $18.00 $7,911,00 $1.50 $659.25 9 Remove I~ituminous Ddveway 154.7 S.Y. $2.00 $309.40 $1.50 $232.05 10 Remove Concrete Steps 7.0 Ea, $130.00 $910.00 $200.00 $1,400.00 11 Sawing Concrete Pavement 60.0 L.F. $10.00 $600.00 $4.00 $240,00 12 Sawing Biluminous Pavement 14.0 L.F. $3.00 $42.00 $4.00 $56.00 13 Irregular M,/idth Paving (Driveway) 211.0 S.Y. $12.00 $2,532.00 $16.00 $3,376,00 14 Constract Modular Block Retaining Wall 2,252.0 S.F, $15.00 $33,780.00 $12.70 $28,600.40 15 Concrete Stairway 7.0 Ea. $645.00 $4,515.00 $1,200.00 $8,400.00 16 Reconstruct Retaining Wal~ 1.0 LS. $500.00 $500,00 $200.00 $200~00 17 Adjust Curb Stop 20.0 Ea. $100.00 $2,000.00 $100,00 $2,000.00 18 Relocate Sprinkler System 80.0 LF. $6.00 $480,00 $5,00 $400.00 19 4" Concrete Walk 12,213.0 S.F, $4.00 $48,852.00 $2.20 $26,868.60 20 Concrete Curb and Gutter Design S512 50.0 LF. $15.00 $750.00 $16.00 $800.00 21 6" Concrete Driveway Pavement (inc. Apron) 494,0 S.Y. $40.00 $19,760.00 $27.00 $13,338.00 22 Deciduous Tree (3" Cal. B&B Red Maple) 8.0 Tree $350.00 $2,800.00 $250.00 $2,000.00 23 Deci.duous Shrub (2' Hr. Br. Lilac) 6.0 Shrub $100.00 $600,00 $100.00 $600.00 24 Sodding "l'ype Lawn [ 855.0 S.Y. $5,00 $4,275.00 $4.70 $4~018.50 25 Install Hand Railing 53.0 LF. $10.00 $530.00 $26.00 $1,378.00 Unit Price Tota~l $4,580~00 $4,580.00 $13,273.05 $13,273.05 $5.00 $250.00 $10.00 $26.00 $10.00 $148.00 $10;00 $1,418.00 $60.00 $720,00 $3.60 $1.582.'20 $2,70 $417.69 $472.50 $3,307.50 $5.25 $315.00 $2.63 $36.82 $16.80 $3,544,80 $12.50 $28,150.00 $900.00 $6,300.00 $1,575.00 $1,575.00 $47.25 $945.00 $2.10 $168,00 $1.85 $22,594.05 $15.00 $750.00 $27.00 $13,338.00 $504.00 $4,032.00 $31.50 $189.00 $2,36 $2,017.80 $26.25 $1,391.25 Gunderson Brothers Sunram Construction Unit Price Total Unit Price T_q[a] Unit Price $7,500.00 $7,500.00 $11,000.00 $11,000.00 $2,170.00 $1,000.00 $1,000,00 $2,300.00 $2,300,00 $1,785.00 $5.00 $250.00 $10.00 $500.00 $17;00 $10.00 $26,00 $50.00 $130.00 $200.00 $10.00 $148.00 $30.00 $444.00 $47.00 $15.00 $2,127.00 $12..00 $1,701.,60 $25.00 $15.00 $180.00 $10.00 $120:00 $55.00 $9.00 $3,955.50 $12.00 $5,274.00 $21.00 $6,75 $1,044.23 $5.00 $773.50 $100.00 $7OO.OO .$450.00 $3,150.00 $300.00 $5.00 $300.00 $10.00 $600.00 $4.00 $4.00 $56,00 $10.00 $140,00 $4.00 $22.80 $4,810.80 $23,10 $4,874.10 $27.00 $13.18 $29,681.36 $13.00 $29,276,00 $800.00 $5,600.00 $700.00 $4,900,00 $7,500.00 $7,500.00 $50O.00 $500.00 $60.00 $1,200,00 $75.00 $1,500.00 $7.50 $600.00 $10.00 $800.00 $2.20 $26,868.60 $2.25 $27,479,25 $15.00 $750.00 $20.00 $1,000.00 $35.00 $17,290,00 $31.50 $15,50%00 $420.00 $3,360,00 $425.00 $3,400.00 $40.00 $240.00 $30.00 $180.00 $7.00 $5,985.00 $7.50 $6,412.50 $36,00 $1,908.00 $28.00 $1,484.00 Scandy Concrete Lakeland Nurseries Total ~U_nLt p~r i_c .e $2,170.00 $27,39t.55 $1,785.00 $3,410.00 $850.00 $3.50 $520.00 $132.00 $695.60 $46.00 $3,545.00 $8.00 $660.00 $24.00 $9,229,50 $2.50 $3,248,70 $4.00 $2,1O0.00 $136.00 $240.00 $4.00 $56.00 $4.00 $5,697.00 $17.00 $17.50 $39,410,00 $16,50 $900.00 $6,300,00 $1,126.00 $1,560.00 $1,560,00 $2,677.00 $150.00 $3,000.00 $50.00 $6.00 $480,00 $12.00 $3.55 $43,356.15 $3.50 $16.00 $800.00 $18.00 $27.00 $13,338.00 $46.00 $525,00 $4,200.00 $293.00 $17,00 $102.00 $28.00 $5r25 $4,488,75 $4.20 $10:00 $530.00 $45.00 TOTAL BID $135,608.40 $109,444.00 $111,069.16 $123,080.49 $123,499.95 $148,361.70 $27,391.55 $3,410.00 $175.00 $343.20 $680,80 $1,134.40 $288.00 $1,098,75 $618.80 $952.00 $240.00 $56.0O $3,587.O0 $37,158.00 $7,882.00 $2,677.00 $1,000.00 $960.00 $42,745,50 $900.00 $22,724,0O $2,344,0O $168.00 $3,591.00 $2,385,00 $164,510.00 4~ 0 0 ~~~~o~w~o~ oooooooooooobbbb~b~w~bbb 0~000~00~00~0000~00 ~0~00~0~0~~00 oooooooooooooooo~bbbbbbbb ~0~~000~0~~0 oooooooooooooooooooooooo ~~~~~oooo~o ~ooo~oo~o~bbbbbbb Wwbbbbbbbbbbwwb~Wbbbbbbb oooooo~ooo~wbbbqbbbbbbbb o~~oooo~oo~~~ bbbbbb~bbbb~bbbB~bbbbb~ b~bbbb~bbbbb~bbb~bb~bbbbb o~oooo~oooo~oooobbbbbbbbb o~oooo~oooooooooooooooooo ~oo~o~o~o~o~~ ~~~~oo~o~oo~ o~oooo~ooooooo~~~ o~oooo~oooooooooooooooooo b~bbbb~bbbb~bbbbb~bbbb~b~ 000000000000000000000000~ bbbbbbBbbbbbbbbb~bk~bb' -;- 1'11 Z C I'll 0 r- m CITY OF COLUMBIA HEIGHTS Meeting of: ADril 14, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Comm. Devel. Dept. APPROVAL ITEM: SET PUBLIC HEARING FOR BY: Ken Anderson BY:.~:/~ ESTABLISHING A SCATTERED SITE DATE: April 9, l~,j~7,, REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT AND MODIFYING THE REDEVELOPMENT PROJECT AREA. NO: The EDA is in the process of establishing a scattered site tax increment financing (TIF) district. This type of district will allow the EDA to use TIF proceeds to demolish existing homes which are substandard, blighted, and/or nonconforming structures. Staff is currently in the process of preparing an inventory listing of properties in the City which may be in poor condition and thus eligible to be included in this TIF District. We anticipate as many a 100 homes or more may be eligible for this program. The field work for the inventory was completed Wednesday morning. Staff will make every attempt to prepare a list of proposed homes to be included within this District for Council review by Friday evening, April 11, 1997. We have attached a letter dated March 20, 1997 from Steve Bubul which outlines a proposed schedule for establishing the District before June 1, 1997. You may remember that there is current legislation proposed which will require an interior inspection of each structure in order to determine if it is, in fact, substandard and therefore eligible for this program. Currently, an exterior evaluation alone is sufficient. Staff believes it is desirable to establish this District before the new provisions become effective when and if the bill is passed by the Legislature. Therefore, the pending legislation is driving this fast-track schedule for establishment of the District. Also attached is a copy of a summary sheet provided by Mr. Bubut dated February 12, 1997 titled "Innovative Assistance Programs for Owner-Occupied Housing." Section I outlines basic information about a scattered site tax increment district and its limitations. You will note from the proposed schedule that the City Council must hold a public hearing adopting the TIF Plan before the District may be certified to Anoka County. The schedule proposes the public hearing be held on Tuesday, May 27, 1997 at the second Council meeting of the month (Monday is the observed Memorial Day holiday). We have prepared and attached Resolution 97-33 which establishes this date for the required public hearing. For your general information we have also included a map of the current Central Business District Redevelopment Project as amended. RECOMMENDED MOTION: Move to Waive the Reading of Ordinance 97-33, There Being Ample Copies Available to the Public. RECOMMENDED MOTION: Move to Adopt Resolution 97-33, Resolution calling for a Public Hearing on the Establishment of a Scattered Site Redevelopment Tax Increment Financing District and TIF Plan Therefore, and a Modified Redevelopment Plan for the Downtown CBD Redevelopment Project. Attachments: - Resolution 97-33. - Steve Bubul letter of March 20, 1997. - Innovative Assistance Programs for Owner Occupied Housing (Feb. 12, 1997). - Central Business District Redevelopment Project Area (December 1995) COUNCIL ACTION: \bt\council.for RESOLUTION NO. 97-33 BEING A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ESTABLISHMENT OF A SCATTERED SITE REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT AND TIF PLAN THEREFOR AND A MODIFIED REDEVELOPMENT PLAN FOR THE DOWNTOWN CBD REDEVELOPMENT PROJECT WHEREAS, the City of Columbia Heights ("City") and its Economic Development Authority ("Authority") have contemplated using tax increment financing ("TIF") in order to facilitate redevelopment cf single family housing at various locations in the City pursuant to Minn. Stat. Section 469.001 to 469.047 and Sections 469.174 to 469.179 (collectively, the "Acts"); and WHEREAS, the City Council has determined to consider a modification of the redevelopment plan for the Downtown Central Business District Redevelopment Project ("Project"), including an expansion of the boundaries of the Project area, and establishment of the Scattered Site Redevelopment TIF District ("TIF District") within the expanded Project area, and to. hold a public hearing regarding those actions in accordance with the Acts. NOW, THEREFORE, BE IT RESOLVED by the City Council cf the City of Columbia Heights that: 1. The Authority and its staff and consultants hereby authorized and directed to cause to be prepared a modification to the redevelopment plan for the Project and a tax increment financing plan for the proposed TIF District and to file a copy of such documents in City Hall. 2. The City Clerk-Treasurer is authorized and directed to prepare a notice for publication in the City's official newspaper setting a public hearing before the City Council on 1997 at p.m. in the council chambers on the Project plan and TIF Plan. The notice shall be published in the newspaper at least 10 but not more than 30 days prior to the public hearing, and shall include a map' of the modified Project area and proposed TIF District. 3. The City.Manager is authorized and directed to notify the County Commissioner representing the area proposed to be included in the TIP District regarding the proposed district, in accordance with the Acts. 4. The City'Manager is authorized and directed to transmit a copy: of the modified Project plan and the TIF Plan to the County BOard andSch0o! Board at least 30 days before the date of the public hearing and to take all other actions necessary to bring the Project plan and TIF Plan before the City Council at the time of the public hearing. CHARTERED 470 Pillsbury Center 200 South Sixth Strut Minneapolis MN 55402 (612) 337-9300 w. lephone (612) 33%9310 Fax e-mail: attys~kennedy-graven.com March 20, 1997 STI~PHEN J. BUaUL Attom~t at Law Direct Dial (612) 337-9228 Ken Anderson Community Development Director City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421-3878 RE: Scattered Site TIF District Dear Ken: Following up from the March 18 EDA meeting, enclosed is a proposed schedule for establishing a scattered site redevelopment tax increment district before June 1. I think this leaves ample time to prepare documents and select the parcels that would be included in the district. For your information, I've also included a sample of the letter that must be delivered to the County Commissioner at least 30 days before the hearing notice is published. Along with the TIF district, the EDA and City will be expanding the Redevelopment Project area and modifying the plan. A decision will need to be made regarding the boundaries of the expanded Project Also, you might want to consider reviewing the status of all existing TIF Plans to see if there are clean-up amendments that could be made at the same time. In the past, I believe Ehlers & Associates have handled most of the TIF document preparation, but of course I'm willing to work with you and Mark Ruff in whatever capacity you prefer. Give me a call if you have any questions. Very truly yours, Stephen J. Bubul cc: Walt Fehst Mark Ruff SJBl19714 CL205-3 Approved by the City Council of the City of Columbia Heights this 14th day of April, 1997. Offered.by: Seconded Roll call: ATTEST: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary PROPOSED SCHEDULE SCATTERED SITE TAX. iNCREMENT FINANCING DISTRICT Monday,: April 14, 1997 Tuesday, April 15, 1997 Friday, April 25, 1997 Tuesday, May 6, 1997 Friday, May 9, 1997 Thursday, May 15, 1997 Tuesday, May 20, 1997 Tuesday, May 27, 1997 Wednesday, May 28, 1997 'City Council calls for public hearing on May 27, 1997. Letter delivered to County Commissioner who represents the site (at least 30 days before date of publication of hearing notice.) Draft TIF Plan (or fiscal and economic impact information) delivered to county and school district. Planning Commission reviews TIF Plan. Deadline for delivery of public hearing notice to Focus (by noon). Public hearing notice published. EDA approves TIF Plan. Public hearing before City Council; TIF Plan adopted. Building permits may be issued; TIF Dis- trict certified to County Auditor. -- ken/sched _. Jim Kordiak, Commissioner Anoka County Courthouse 2100 Third Avenue Anoka, MN 55303-2489 City of ~oi'umbi~. Heights Tax Increment Financing District No. Dear Commissioner Kordiak: The City of Columbia Heights and its Economic Development Authority are considering the creation of a scattered site redevelopment tax increment financing district ("TIF Districts") under Minnesota Statutes, Section 469.174 to 469.179 (the "TIF Act"). A preliminary description of the parcels to be included in the proposed district are shown in the attached map. The purpose of the proposed TIF DistriCt is to facilitate redevelopment of substandard single family homes at locations throughout the City in order to improve the City's housing stock, increase property values and prevent the spread of blight. Tax increments from the district would be used primarily to finance land acquisition, demolition, relocation and related development costs. As required under the TIF Act, the City intends to schedule a public hearing before the City Council on the tax increment financing plan for the TIF District on ,1997. The City welcomes your comments on the proposed district, and would be happy to meet with you at any time. Also, at least 30 days before the hearing, the entire board of county commissioners will receive information regarding the fiscal and economic implications of the proposed TIF District. tf you would like to meet with City staff or either of the proposed developers, or have any questions, please contact me at your convenience. Very truly yours, Ken Anderson Community Development Director cc: Mayor City Council City Attorney Stephen J. Bubul, Kenne~ty & Graven SJB~19716 CL205-3 INNOVATIVE ASSISTANCE PROGRAMS FOR OWNER-OCCUPIED HOUSING Prepared by Kennedy & Graven, Chartered February 12, 1997 I. Scattered Site Tax Increment A. General Concept: The City and EDA establish a redevelopment tax increment district made up of single family homes throughout a defined "project area." The homes can be located anywhere in the project area, with multiple separate parcels included in a single TIF District. The EDA acquires and demolishes the existing homes, sells the cleared parcel to individual buyers, or more commonly a developer, who builds a new single family home. Tax increment from the new home is used to defray at least a portion of the acquisition and demolition costs. An alternative method is to create a housing district, which does not require redevelopment findings. However, the first-time buyers of all homes must meet certain income limits (generally, 100% of the greater of county or statewide median income for 1 and 2 person households and 115% of median for 3 and more person households). B. Limitations: 1. Each parcel must be improved (have at least 15% of its area occupied by buildings or improvements), and each existing home must be structurally substandard to a degree requiring substantial renovation or clearance. 2. The tax increment may be collected for 25 years after the date of receipt of the first increment. 3. All costs must be incurred (or contracts in place) within 5 years after the district is certified. 4. Increment from all parcels may be pooled, as it is considered to be generated from a single TIF District. Parcels may be added to the TIF District for 5 years after the date of certification. After that date, a separate district would have to be created. 5. Because the improvements will be owner-occupied single family housing, they generate small amounts of tax increment (based on homestead tax rates). Tax increment rarely covers the up-front costs. 6. Unless a developer is available to absorb up-front costs, the City or EDA generally needs to provide a source of initial funds, to be repaid in part from increments. Other funding sources are usually needed as well. SJBl17859 CL205-3 7. To avoid a local government aid penalty, the City or EDA must make a local contribution to project costs in the amount of 5% of the annual tax increment. The local match may not be paid with tax increment funds or payments from developers. II. Housing Improvement Areas, Chapter 428A A. General Concept: This tool was authorized for all cities in 1995 (it was previously available under special legislation for selected cities). The statute authorizes creation of a housing improvement area where housing improvements will be made, financed by fees-on housing units in the area. "Housing units" includes only condominium units and one-family dwellings. The area and improvements are defined by ordinance, and the fee is imposed by resolution, both of which must be initiated by a petition from at least 25 percent of the housing units that would be subject to the fee. The City may sell general obligation bonds secured by the housing improvement fee. The concept has been used to facilitate major common area improvements that would otherwise be difficult for a condominium or homeowners association to undertake. B. Limitations: 1. The statute works best in a condominium or townhouse context; scattered site single family units would be more cumbersome. 2. The concept is similar to special assessments: the assistance results in the fact that improvements may be financed over time, at a lower rate of interest than available through commercial lending (largely because of City general obligation bond financing). However,. the homeowners must be willing and able to pay the improvement fee. 3. Creation of a housing improvement area requires active involvement of a condominium or homeowners association. 4. The fee may be imposed on any reasonable basis; unlike special assessments, the amount need not directly reflect an increase in each unit's market value. o imposing the resolution. After approval of both the ordinance creating the area and the resolution fee, owners of 35% of the units affected may veto the ordinance or 6. Under current law, housing improvement areas may created only through June 30, 2001, after which date special legislation will be needed. SJBl17859 2 CL205-3 CITY OF FRIDLEY T 0 ,, 0 'ri Z "-4 Z -r' 0 CITY OF COLUMBIA HEIGHTS Date: April 11, 1997 To~ From: Re: Walt Fehst, City Manager Honorable Mayor Joe Sturdevant City Council members ~/~,,~.~ ~ Tina Goodroad, Zoning Coor List of properties for Scattered Site T~ Building Official Mel Collova and I completed a windshield survey of properties between 37th Avenue and 47~ Avenue from Main Street to Stinson Blvd. The purpose of this survey was to identify properties in moderate to severe condition that could put into a Scattered Site TI/z Redevelopment District. The following table contains 221 properties of which 59 contain multiple severe items thus may be good candidates for the initial list. Items reviewed and marked during this survey include exterior items only such as fascia/soffit, roof, foundation, siding, windows, chimney, walls, leaning walls and garages. Setbacks were also marked if homes were severely non-conforming. Multiple "alley houses" were found where a small house is located at the far rear of the lot offthe alley. Many of these were in fairly good condition, however all are non-conforming and many are on good size lots. Values of each property will also be added to this table. A rating system was used on each structure where a M for moderate' or a S for severe was given for each item. Mr. Collova looked for cracks in the foundation that were exposed or filled, walls out of plumb (crooked) or bowed, rotted/deteriorated exterior walls, fascia/soffit, windows and roofs that were deteriorated or roofs that were sagged and chimneys that were deteriorated. The evaluations were based on the 1994 Uniform Building Code for Abatement of Dangerous Buildings. These standards from the code are attached along with the tables for your review. If you have any questions regarding how the following information was rated please call Mel at 782-2818 or myself at 782-2856. 301-302 1994 ABATEMENT OF DANGEROUS BUILDINGS Chapter,3 DEFINITIONS SECTION 301 -- GENERAL For the purpose of this code, certain terms, phrases, words and their derivatives shall be construe'd as specified in either this chapter or as specified in the Building Code or the Housing Code.-Where terms are not defined, they shall have their ordinary accepted meanings within the'context with which they are used. ~Vebster's Third New International Dictiot~a~3, of the English Language, Un- abridged, copyright 1986, shall be construed as providing ordinary accepted meaningS. Words used in the singular include the plural and the plural the singular. Words used in .the masculine gender include the feminine and the feminine the masculine. BUILDING CODE is the Uniform Building Code promulgated by the International Conference of Building Officials, as adopted by this jurisdiction. DANGEROUS BUILDING is any building or structure deemed to be dangerous under the pro- visions of Section 302 of this code. HOUSING CODE is the Uniform Housing Code promulgated by the International Conference of Building Officials, as adopted by this jurisdiction. SECTION 302 ~ DANGEROUS BUILDING For the purpose of this code, any building or structure which has any or all of the conditions br de- fects hereinafter described shall be deemed to be a dangerous building, provided that such condi- tions or defects exist to the extent that the life, health, property or safety of the public or its occupants are endangered: 1. Whenever any door, aisle, passageway, stairway or other means of exit is not of sufficient width or size or is not so arranged as to provide safe and adequate means of exit in case of fire or panic. 2. Whenever the walking surface of any aisle, passageway, stairway or other means of exit is so warped, worn, loose, tom or otherwise unsafe as to not provide safe and adequate meang of exit in case of fire or panic. 3. Whenever the stress in any materials, member or portion thereof, due to all dead and live loads, is more than one and one half times the working stress or stresses allowed in the Building Code for new buildings of similar structure, purpose or location. 4. Whenever any portion thereof has been damaged by fire, earthquake, wind, flood or by any other cause, to such an extent that the structural strength or stability thereof is materially less than it was before such catastrophe and is less than the minimum requirements of the Building Code for new buildings of similar structure, purpose or location. 5. Whenever any portion or member or appurtenance thereof is likely to fail, or to become de- tached or dislodged, or to collapse and thereby injure persons or damage property. 6. Whenever any portion of a building, or any member, appurtenance or ornamentation on the exterior thereof is not of sufficient strength or stability, or is not so anchored, attached or fastened in place so as to be capable of resisting a wind pressure of one half of that specified in the Building Code for new buildings of similar structure, purpose or location without exceeding the working stresses permitted in the Building Code for such buildings. 7. Whenever any portion thereof has wracked, warped, buckled or settled to such an extent that walls or other stmct'ural portions have'materially less resistance to winds or earthquakes than is re- quired in the case of similar new construction. 1994 ABATEMENT O 8. Whenever the 1: oration or decay; (ii): the ~ound neces~ar5 inadequacy of its for 9. Whenever, fOr ~ safe for the purpose: t0. Whenever the an extent that a plum' third of the base. 11. Whenever the damage or deteriorat tion of its nonsuppm 12. Whenever the or has become so dila harbor for vagrants, ~ the purpose of comn 13. Whenever an> of any specific requi~ building regulations any law or ordinance buildings. 14. Whenever am applicable taws and ~ cent, or in any suppo resisting qualities or by law in the case of location. 15. Whenever a bt of inadequate mainte equate light, air or sm itary, unfit for humm 16. Whenever an) oration, damage, ina~ ing, gas connections fire hazard. 17. Whenever an) known to the commc 18. Whenever an) struction of the buildi in excess of six montl hazard to the public. ~IGEROUS BUILDINGS ~ 1994 ABATEMENT OF DANGEROUS BUILDINGS 302 lyes shall be construed Housing Code. Where fithin the context with ;nglish Language, Un- meanings. Words used · the masculine gender :ernational Conference ngerousunderthe pro- emational Conference ~f the conditions or de- vided that such condi- :y of the public or its :xit is not of sufficient f exit in case of fire or ther means of exit is so :quate means of exit in ~e to all dead and live [lowed in the Building wind, flood or by any ; materially tess than it the Building Code for fail, or to become de- roperty. ornamentation on the attached or fastened in ;cified in the Building xceeding the working l to such an extent that .=arthquakes than is re- 8. Whenever the building or structure, or any portion thereof, because of (i) dilapidation, deteri- oration or decay; (ii) faulty construction; (iii) the removal, movement or instability of any portion of the ground necessary-for the purpose of supporting such building; (iv) the deterioration, decay or inadequacy of its foundation; or (v) an.y other cause, is likely to-partially or completely collapse. 9. Whenever, for any reason, the building or structure, or any portion thereof, is manifestly un- safe for the purpose for which it is being used. 10. Whenever the exterior walls or other vertical structural members list, lean or buckle to such an extent that a plumb line passing through the center of gravity does not fall inside the middle one third of the base. 11. Whenever the building or structure, exclusive of the foundation, shows 33 percent or more damage or deterioration of its supporting member or members, or 50 percent damage or deteriora- tion of its nonsupporting members, enclosing or outside walls or coverings. 12. Whenever the building or structure has been so damaged by fire, wind, earthquake or flood, or has become so dilapidated or deteriorated as to become (i) an attractive nuisance to children; (ii) a harbor for vagrants, criminals or immoral persons; or as to (iii) enable persons to resort thereto for the purpose of committing unlawful or immoral acts. 13. Whenever any building or structure has been constructed; exists or is maintained in violation of any specific requirement or prohibition applicable to such building or structure provided by the building regulations of this jurisdiction, as specified in the Building Code or Housing Code, or of any law or ordinance of this state orjurisdiction relating to the condition, location or structure of buildings. 14. Whenever any building or structure which, whether or not erected in accordance with all applicable laws and ordinances, has in any nonsupporting part, member or portion less than 50 per- cent, or in any supporting part, member or portion less than 66 percent of the (i) strength, (ii) fire- resisting qualities or characteristics, or (iii) weather-resisting qualities or characteristics required by law in the case of a newly constructed building of like area, height and occupancy in the same location. 15. Whenever a building or structure, used or intended to be used f6r dwelling purposes, because of inadequate maintenance, dilapidation, decay, damage, faulty construction or arrangement, inad- equate light, air or sanitation facilities, or otherwise, is determined by the health officer to be unsan- itary, unfit for human habitation or in such a condition that is likely to cause sickness or disease. 16. Whenever any building or structure, because of obsolescence, dilapidated condition, deteri- oration, damage, inadequate exits, lack of sufficient fire-resistive construction, faulty electric wir- ing, gas connections or heating apparatus, or other cause, is determined by the fire marshal to be a fire hazard. 17. Whenever any building or structure ii in such a condition as to constitut~ a public nuisance known to the common law or in equity jurisprudence. 18. Whenever any portion Of a building or structure remains on a site after the demolition or de- struction of the building or structure or whenever any building or structure is abandoned for aperiod in excess of six months so as to constitute such building or poi'tion thereof an attractive nuisance or hazard to the public. TO CITY COUNCIL APRIL 14, 1997 *S[~d ~si~er Form Accompanied Application 1997 BUSINESS LIcENsE AGENDA APPROVED BY CONTRACTORS LICENSED AT FEES BUILDING OFFICIAL *Bredahl Plumbing, Inc. *Roger Jensen *Mr. Rooter of Anoka County Mpls. Allied Aluminum Modern Roadways Co. *Northwest Asphalt, Inc. *R.E.C., Inc. *Duane Ritter Excavating & Piing. *Wellington Window & Door 7916 - 73rd Avenue N. 3578 Adolf Road 6250 Industry Ave. N.W. 7341 Commerce Lane N.E. 1620 Winnetka Ave. N. 1451 County Road 18 7500 West 78th St. 7120 Vernon St. 3938 Meadowbrook Rd. ¢40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 TAXICAB DRIVERS POLICE DEPARTMENT *Burdette Theodore House 2404 Sheridan Ave. N. 20.00 POLICE DEPARTMENT TAXICAB VEHICLES *No. Suburban Services 7955 Riverdale Dr., Ramsey ' 'TREE SERVICES PUBLIC WORKS DIRECTOR ' *NorthWood COmpany 830 -.113th Ave. N.E. · 50.00 license.ag BRC F'tNANCZAL. SYS]"iEM 04/1.1/97 07:02:55 F:'t. JN t.'.' DESCRI F:'T I 01~.t 101 20t 203 204 ;'-..':'.':t. 3 2,25 2.40 250 270 406 4!.0 43t 601 602 603 609' 701 7 ~L 0 720 880 8 8 5 G E:I'41E F;.'AI_ COHHLq4:I:T'Y DE:VI:ZL.C)F:'r'~tENT Ft. JhlD F'AI:;,'t<;V:J:IEW VIL..L.A htOF.:TH tECOI',tOM :[ (3 :()IEVF]...OF'M!ENT AUTH ,'-!';;IEC~T t ON 8 STA TIE A :I: 1') MA ;1: Iq'TI.:i.']'.IA!',IC'E: F:'AF:tEV];Eb.J V:[I.J...A SOLY'f'H [.'. A B L. Ii; T E:l...lii: V ]: '.-3 ]: (3 hl F;,'F.i]',t'TAL. I-.IOUS .'i: I'qG 1,.. :1: I'.4tRA F;,' Y COL. HGH-t"S AF"'TEiR :E;CI'.IOOL. EI'-.IF;,'Z DAF;~IE F:'F;,' 0,.'.¥ E C; T MEI)]"RON:r C': I)EVEL. OF'ME:NT · '3Hti~:F:'F." Z !EL.D RtE D E:VI.EL. 0 F:'r'IE:hl T CAP l!i:(;:¢.J:l: F:' F;.'E;F:'L. ACi:IE-GtEhtE;RF:'d... WAT'F:]:;.: UT '1: !... :l; 'f'Y Si;Ei:Wlii:t:;.: UT' Z L. :t: TY F;.'.E]::'U StE l::'UhtD L. :t7 (;:~ U 0 F;.: CE;tq TI";.:AL. GAF;.'.AGIE E;hlE:F;iGY MAI,tAGE:HEhtT' Z.',A T A F' R 0 C': l.:!: :.:~ S Z 1-.1 (.~ F:'Ei:F;,'t','t:r T SUF;:C'HAF;,'G!ii: C'.O hit F.'..'t; B LJ TfE D F:'F;:O J IE C T S - F;.'.tE (;.': l !ii:'~!;(2. F;:C) W I::'L.F..~:X BE:NE:F':!:T TRI. JST F'UI'--Ii) TOTAl... A1...L. BA!',tt,/,F;,'F.::CAF;': BAN K NAME BAN 1< C::HF.i:C: K :l: NG ACCOUNT TOTAL AL,1... BANK-S>, Check Hi. story t) l E.:; B U R S E: M E:I',I'T :B 87,668.95 2 :, 4;:19 ,, 85 7 :, 409. :1. 4 68 :l. ,, 00 15,46:t.. 06 3,680,59 6,7:;82. ! 5 156 ,, 35 4,871 ,, 38 :t, O-::B S. '.:.:'iii: 90 ,, 85 3 :f. ?'. 3';., 0 34 ,, 5C:, 55 :, 8:I. 9. O0 8 :, '788.75 :L 03 ;, 780,05 33::;..': ~, 082,8,":; :t. E; :, 327 ,, 29 :L, 00:1. ,, 05 58.94 34,*.'-::, 35 26 :, 863.03 369,826.03 6 :, ,.:'..:!,..-/.. :,-:~ ..' 060 ,'980 ,, 36 I) :E :E; B U IR S E: M IS 1',1T 5."; I , 060,9E~,O. 36 :L :, 060 :, 980. BRC ,r-'-It',IANCIAt... '.:BYSTI~i~M 04/:I..1./97 07:0 Check History 4/14/97 COUI',IC':]~I.. I...ZST CITY OF .[.'.OI..LM'IBtA HEIGHTS GL. 540I~,'-.-'v'05. O0 I:'Af.31ii: · , .1. BAN K Vlii],~DOR CI-tI-ZC K NUMBE:t~: AMOUNT BANK CI..Ilii:CK:i:I',IG. ACCOLJI'--I'T' AAF.'F' BI£LL. BOY COF;-'.F:'ORA't- :l:(:]iq CHANHA,S,S;Ei:I',t :[) I I"II',IEF;t THEA'T'R COI'.iI'-IE::Y SAF:'I.=.':T'y F'RO):)UC:T'8 H A E'.'il... U N D / H A F;,' 0 L..O H E:F;-'.BI.::i R T / J 0 I'-IN J H L.AF.'.,Si;Oi',t E~:I_Ii!:[:::-i"F;,':[C C.':OMP JOHI'-I~SON/THCiMA8 1'1 1... A !:;,',".:.; 0 N / R [:) Y ME:D:I:CA CHOICE Mtii:'T'RO H F.'.A PO M :1: N'i-Ei:R-'--WE T. SMAN l"I S F' I'-I I~:: L.,t~ 0 tq / F' A T I~,' :l: C: K I"iOF;,'TH ,~i;'T'AR CHAF'TE:F;,' (.-ILIA!... :l: T'Y W:I:Nti.:. ,t'~: 8F:':i:F..' :l: T8 :ii.': H BARTI...E:TT C:O :I:I',IC ,~BTAR TR :f: BUI'.IE: ::_:':;I...IBURBAN C-.'i:I~ F;,'LS!; S;OF'TBAL. L. TL.IL.L B I~.:.A F;.'. :!: I'-t G 1.:,100 :[)/',."f A 80 I',1 AF:SCI;'IE:: AI'-IC]KA COLJNTY SOCIAL..St!!:!':,'V BEX:.'.I(i.T.F~ COUI',IT'Y C':H.'I:I...]:) SUF'F:' DC'.A :1.' NC .. lii:t"-t 1- T. C A F','E: F:':t:F-.',~!!;T COMMUI'-t.1:TY C'.F;,'E::[)IT O GF;-'.Ii!:AT I.:,IIF. ST ]... :I: F:'I:-: ,".'~: ~NNU:I:'I- CMA F;,'F.-i:I"I F;,'Iii:MEI',tT ]" F;,' U .'.::.;: T 45 :I:SAI"IT.T. COUNT'Y F:'~I'I.T.I...¥ SER .1: t"INESOTA h'P..J'I"UAL. L...I: F:'E MN STATE RE~TZF;.'.E:ME:".NT SY,ST !',l[:)f:;tt,.JEi:~:~'l" BAI',IK - F'AYROLL A I:'I:':F;tA F'I!!:F;,'A - I)l:i:F' I' l"IF.'!::[) C'Ot'-ITF,':[ BUT F'I!.:.RA l...:l:Fli:". ]:I'-I,t:.;I. JF;:AI'-tCE: F'E:F;,'A F'Ot...:L'CF.i: F;,'E:L..I:E:F C.':ONS~O F:'F;,'UDIi~.t'-IT :l.' AL L..I:I---IZ .1: I':,'AMSi')Fi:I...L. SCt'-IC]LARSH]:F:' F:UN -":STANDAF,'D .T.N~.~LJF;,'ANCI:-: COMF'A S'i"ATI:~: CAPITOL CF,'FZDI't" UI',I:E UI'-I:I: ON 49 Yt',l:t:"l"t:'~:.'[) I,,JA¥ ABI...IE PF;;OF:'I'ZF,,'T¥ MANAGti:".MI!.:.FIT ACCAF' BAMFOI'::D/F'HI....I:F' BATH/J AMF. i:,~i; L. 64374 :1.04 ,, 00 64375 4 :, 737 ,, 88 64376 2,280.00 64~'577 93..1. 7 64378 63 ,, 00 64379 :1..1.. 80 64380 :1. 2:1. ,, 83 6438.1. 35 .. 00 64382 437 ,, 00 64383 286 ,, 80 64384 I :, 18:i.. 16 64385 3,40.1. ,, 90 64386 3 :, 065 ,, 47 64.387 :L 4 ,, 4~:5 64388 180 ,, 00 64389 5 :, 098 ,, 13 64390 33.90 6439.1. 74 ,, 46 64392 1 :, 005 ,, 00 6439LS 229 ,, 89 64394 175 ,, 39 64395 85.'.S ,, 50 64396 588 ,, 00 64397 40 ,, :13 64398 2,257.33 64399 2.1.-~5 ,, .'L8 644(.'.',0 2, 1:1. 5 ,, 00 6440:1. 5 :, 206 ,, 00 64402 8,569.24 6440..]; .1.63 ,, 44 64404 673.00 64405 .1. :, 434.00 64406 124 :, 014 ,, 63 64407 21 :,201.58 64408 94 ,, 62 64409 .1. 74.00 64410 :l., 288.91 6441 .I. 751 ,, 80 64412 57.25 644.t :5 2 :, 264 ,, 28 644:t. 4 i, 270 ,, 00 644.1.5 609.00 64416 1 :l. 5,, 00 644.1.7 358 ,, 00 644:1.8 987 . 00 644:L9 549 ,, 00 64420 49.00 H ~. s-~ t o r y COUNC ZL. t...]; BAI,IK Ct-'IE:Ct<:[tq(3 AC:COUNT' I-:-:E:F.:G PROF'ERT :]: Bli:R G/t;,' ]: CHARD B 0 E: T T C: HE:F;,'/L. AR F:. ¥ C:H F:'ROF:'Ii:'.RT ZES C: R 0 C: l< Iii: T T / ,:Y A M E: :iii: B' Z ]: ii~DZ ]: E:L. MC.!LI:[ ST./'AFU, IOL.:C' C: F:' ]: N DIE!...L./).') OI".IAt_ D ,3 A N S 0 N ,," i3 E R A L. :0 ,3 0't")3L. AD ?Dkl 1< 0 S"t" E: R / I< !ii: Ft N E: T H L. ANGIii:/DAVE: L. A R ~i; CI N / 9 L .t ~!!; A F.1 I... 0 lii:W Iii: N 'Tf"I AL./K U R T I...t. Ji)E:I'"tAN/:}: VAN .'0 MANGUM/YVCil,tNE: ,S-: W.'f.!...L.:[ AM M ]: 1...I... ER/'I... YL. Iii: t"l[)).')Iii:l...L./'F:% LIL. S T A U C': l..!/L. I.Z i... A N S W At'..ISCqq / F~ F,:AD L.E: Y J TO WI, IFIO L.ISE>..A!::'T TF;:. :[ S KO/F:'F;~'A N K WEiAVE:R,."BONN]:E: & MAUF;:JliCE Y 0 UI".IGRF:': N / l) A W N Z A W A !) S t< ]: / S'l" E: V E: N A ]:F~.'. TOLtCH CE:L.L.I.JLAF~ )'.idi!]...l Z~':IY E.h,':'d:~ '" ~"'"' '" .:)t..d- I. L. ~ BE:I...L.BC)Y C':C)RPC)F;~AT];ON CC) L.t..IM:(.:.~ ]: A H E: ;[ GF.tT S ]: ).') U S T' :1: lq/R :I: CHARD F:'OC':U S NE:I,,JSt::'AF:'EERS GE:I',tUY. NE F:'ARTS/NAF:'A AUTO I-tOSC:H/JOAN 0' :I: t'.I1') F~A/F'A TR ]: C: .'1: A JOHNSON F:'AF:'ER & E;t...tF'F'L.Y C:: K F~.'.A I...IS'-AN DIER SON M A Y F' 1... 0 W ['i: R T R A I'I .5; t T l"! ]: N TE]:~-- bJlE :[ .':3 M A N t ILJI::.LL.[.t:..,' p..--.',~. N I'T'KAS .... MN/AAU t'.I .C'; F:' NE:L.!ii;OI'!,'"F'A TR :[ C K PARTS t::'L..U~!; F:'At..IS'i" ]: S' & PETI"-f'Y C:ASH - O;ARY BRAATE 6442:1. 64422 64423 64424 64425 64426 64427 64428 64429 64430 6443:L 64432 64433 64434 64435 64436 64437 6443:3 64439 64440 64441 64442 64443 64444 64445 64447 64448 64449 64450 6445 ]. 64452 64453 64454 44oo 64456 64457 64458 64459 64460 6446~. 64462 64463 64464 64465 64466 64467 64468 4 :t 7.00 476.00 691.00 :t. 06.00 ,':.) 3:.:~:. 00 ]5 :k 6 ,, 00 1 :: 580,0() .t. :, .1. 74,00 355 ,, 00 449.00 432 :, 00 .1. 5.00 5:'.':70 ,, 00 ,.'.5 :;:~ 0 OC 4,;:)'2 ,, 00 334. C-::) 382 ,, 0C', 504.0C, 399 ,, 366.00 44 :i. ,, ()0 '.:.?. Y' 0. C:, () 2.' :t. 6.00 ,. ,_-,, 7:[ t',::~ ,, 80 450,.92' '~., t 06.67 :L :, 736,00 · q, 2;6.3. ! 6 70.00 89:t. o :"., 70 97 84 ,, 50 300.60 ].2, :.':.::30.9.1. 1 :, 226 .. :L '.."5 28.30 .":':kF. ~ ""-"' ?.©7. 92.67 :L 02.00 30.24 BRC r:'INANCIAL .SYSTE],I 04/11/97 07:0 E: he c 1-:. His't:ory 4/.1. 4/97 COUI,IC'. I I... I... 18'T CIT'Y 01"-" COI...IJMB.'t:A I..It'ZIGHTLg G!...540R--V05 ., 00 PAGE: '' 2'; BANI,'-.' VENDOR C'HE C': I( NUMBER AMOLINT BANK CI--IIi::CI(II'-IG AC:COUI',IT I::'E:TTY CA8H -. KARI~:I',I MOE]...I... QUAI...IT'Y l.:,IIIql.~: & S.F'II~IT'S SI!i:I:;,'C 0 L. AB8 801JTHIii]:,,'N ANOI<A C'TY COI"IMtJ "I"Ut_t... '[-.'.: E: A F;,' I t'q 0.'~ I.J S WEST COMMUI'.-IICATION8 W1.:i:S T E R B E:R G/':(.':, I A I'-II'Z WIL.I....'I:AMS S'TI:":[.'iI... & HARDWAR i.:J I !'.IE: COMPANY,/THE: W I I'-ISOI'.I/M AI~ K t;JOtk1...D C'L. ASS) WI I',tE: AA E:I:~:IU.'I:F'Mlii:NT COMPAI'.-IY AIl:;: TOUC':FI CE]_1...UL. AR At,IOKA C'.OLII'-I'T Y ASF:'EN MIL.1...S,, If-lC. BI~F.t...I...B 0 Y C 0 F:,'F'O F~'.A"f' I 0 I'-I B E R [3 F' 0 R D "1-1:;,' U .F.:: K I FI BI:,,' I S't" R 01.../D A VI.:.': CF;,'A[BUI',I'S COf,1F'E:RE]'-tCI-Z CE:i"-IT l~i].~[31...l~i: (.,,I I NE COMF'AIqY E]',I[3 Q U I iii;T/8At',ID F.'.A F:'OCU8 NE:WSF'AF:'Iii:I;:8 I::' 0 S 8/',.'.¥ Ei: F.'. F:.' Y F:'O8S/JON I'1 Glii:!,lU I NE: F'ARTS/I',IAF'A ALITO [30V ' T TRA I I,I I I'--IG 81.:::F,,'V.'I: Cl.:.': [-:~F;,' IGGS-C'OOI::'E]:;-'. & CO JOHNSON BR08,, LIQUOR C.O,, K I!.-] W A T T / C H A R I...lii: 8 I< I'""" ' ' '" ' '" ~:,oE:.l...~...z r t.I. I,..1::. Kt:;,'L!Siii:/JOli!: L Alq I E/JE8S:; I CA I...EAGUL--. 0I-'-" MINt,IIZSOTA C.'I:TI L. 0 A :D E: R / R E!: B E: C C A t...OWli.:.l...I... ' 8 MA T'[' 1' 8[)N/DAN I ,r-il_ I"tCDOIqAL.D/K I.-"-.' V .'r. N M I N'I"ER--W E: 18MAFI MO[]F;.'E/JAC K 1,1 S NEW F-[]GEY I::OI...I...IES F'AIjSTIS & SON8 F:'EET'TY CASH - JAI'-!ICtF_' I"ICGH t::'H I L.I... I F'S W I Nlii: & ,~;F:' I I::,'T8 F:'i...YMO.JTH F'I. AYHOLSE t::'F;,' I OR W I I-,IE: 64469 64470 64471 64472 64473 64474 64475 64476 64477 64478 64479 64481 64482 64483 64484 64485 64486 64487 64488 64489 64490 64491 64492 64493 64494 64495 64496 64497 64498 64499 64 500 64501 64502 64503 64504 64505 64506 64507 64508 64509 64510 64511 ~ 4 ,., i ~:. 6451~ 645:t. 4 645 .1. 5 64516 85.15 3 :, 655 ,, 38 !, 365.00 2 ,, 750.00 56 ,, 08 354-, 20,, 00 8 ,, 30 104 ,, 00 44. [32 707 ,, 99 96,,..-'";2 76,,24 34.50 :1.79 ,, 55 :!.2 :. 85.."$ ,, 00 .1., 0.'.':';0 ,, 80 40 ,, 00 75.00 485 ,, 30 .1. 5 ,, 00 .1. :, .1. ~.3:1.70 40.00 40 ,, 00 50.41 :1.60 ~00 18 :, 290 ,, 49 40 ,, 00 .3,712. :1.7 48 ,, 76 40,,00 40 ,, 00 2:1. ,, 9'5 490,,00 :1.7,, 66 .1.24,,24 180.19 4-0,,00 3,62:8.9:1. 40 ,, 00 571 ,, T3:l. 4,8 ,, 60 108 ,, 90 :1. 00 ,, 47 5,039,,49 .1. 00 ,, 00 :1., 664.28 04/'11/9? 07: () 1 'd.':..[ .:.,J C; :[ TY (IF' CC)J...UMB Z A ..... t3L.,=-',,-sr-,,:;~ ,,,~r.,~-.', ,'~r~ F'AGr.< '' 4 B A N t<: V E: N ]() 0 R BAN K CHECi<]:I'.I(3 ACC:OUNT C-'~UALZTY WII'-iE: & SF:']:RZTE; F;,'O:!.~ S/'.iS C 0 T'f' FkOYE:E F'L. ACF:] SC:HM :I: D'f'/CrL:]Ahl .'[ J'-~E: M S'TAR 'T'R :[ BLJI"IE T1EL.fEF:'HONE At"!:BWE:R ]: N(3 L.ti".! ]: TE:;D EL.E:C':TR WO)}Z :I: A K/L. AWFk!F.]',ICE &: MAF;:GA WOF;::OE:N/RON YIii:t'.tCt H 0/'F"A TIR :[ C': .T. A Af'-!OI'(A C'OLIf'.ITY :::.i;OC':]:AL.. SIEF.'.V );':d:Z(:;:KE]:;,' COL.INTY C':HZL. D '.E;UF:'F' L']::O W A F;.'.iY:i;/'A L. FZ X A N.'C" E: F:: C F:' ]: F;,':~'3 T' COMMUN :['f'Y CF;dED :[ T U F'L..EX]:BL.E: ]::']:PE: ]"OC)L CO, (3RE:AT WES'T I...ZF:'li:] ,?;-: AI'IhIL.I]:T HIEAL..]"H F' A R ]"N E: F,".F.:; ]: C'MA F-'.IET.'[ F;.'.tEI"IE]qT TRL.hE;'t" 4 :t: 1:;.' :[ :.::3AhlT ]; C:OL.II'.tTY F:'AM:[I...Y SE:R MED i CA C':HCI ]; CE: M]:NI--.IIZ(E;cY'r'A Dlii:J::"f' OF: F;.'.EVI.:.':NL] M ]: l,.JhlfZ:iii;CY'l"A MU]"I. JAL. t... ]; F:'E MN S]"AT'E: F;.'.IET'ZF;-'.E;ME:NT NC)RWI"!:ST BANF':.' - F'AYF:OL.L. A F:'E]:;.'.A F:'fERA -" :DE:F:'J:hIE::() CONTFk:[BLJT F:'ti!:F;.'.A F:'OL.. :!: (:'.:ii[ F;-'.E]... F:'L.,'BL. ]: C': MANAGER:.-] ASSC)C :[ AT S]"A ]"E C'.AF'I T(]L.. CF;.'.!ED ]: T T:I:C:KE:T ]"0 RIDE: TRAVEL. t. JN ]:ON .1.216 LJt',t Z ON 320 ABM E.Q .t:[ F'MtEIqT AC::E AUTO F'ARTS ACE: I.-1AR):)WARLE A(BA"f'E!: AL.ARM A ]: ).') I.-]:t...I.":CTF;,' :t: (.]: :!3!.']:F;:V ]: CE :I: NC A]:R ]"OUC'H CE]...L..ULAR AMI']:F;~:[C:AN ]... ]: I'-IE]'-t SUF'F'LY CO AME:R:[CAN F:'Ft("TOC'OF'Y ]:NC AME]:;,' ]: CAN F'I_At',Ihl Z ol::.l'~.L ~.' -, · - ,~ c. AME:RZCAN ..... ,.- . ANOKA C:OUN'f'Y L..AW IENFX3F,~CE AhlOI'.'..'A CC)L.INTY I...ZBF~ARY AF:':[ F:'UND F:OR PAYFX]L..L. EDU At:;:AMARK 64 ,..I. 7 .-,, ~' ~.~ / ..... 645.1.8 40 ,, 00 ~: ' ' '=' .00 64 ,., .L 9 ] 6 ,q- 520 9 ,. 96 64 ~ ~:.L 2,696 O:L 64= ''*''* '::" '~ 4,. 64 ..... 332 :L ..... 4 63 0,") 64 ~'~' ...... 64 ~ 25 40.3<) 64526 2 ]. 3 ,, · ''~ ..... 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BRC F:'.I],!ANCZAL SYSTEM 04/11/97 07:0' Check History 4/.1,4/97 COIJNC]~I_ I..,ZS'T' CZ'F:' OF 'C;OI...LIMBZA I'qi:Z~-;t~-ITS Gt..540F,'--V05.00 PAGE ~'i BANI( VE:hlDOR C:HEC K NUMBER AMOUNT BAN K CHI!!:(::: K :1:1,11.':) ACCOt...It,t'T' AT & T WIF~t-]:L..ESS St"::RVZC';ES AU'T'OMATZC GARAGI....Z DOOR CO B & F:' I)IS'I"t:~I:E':LIT]:I-IG BA-I(I.:.']:~ 8: TAYLOF,' BAKE:R & TAYLOR E:N-I"E:R]"A]:hl BARNA GtJZY & STT:.']::'F:EIq L.'T'D BAUE]:~ BI...I:I: L.'T' T ! RE & BAT]"E )3EF~N:I:[::I( AbID t...]:F'SOI-.-t BRC)-TEX, l NC:: ,, BL.IS .'1: Iqli::SS C, OMMUN ]: CA'T' ]: O!qS CA'T'C::O F:'AF:,']"8 SE:I:~V ]: CEE C:DF:' ]:MAGING :i~Y:L-}'TT::]"IS C E]"-I"I" R AL. S'T'O F.'.E:S CHli:MSEAF~CH CHI/..DS bJOF~:l...)} CH :[ SAGO I_A KES D :1: STF:,' :I:)31.JT Z C ]: TY E:I',IG:I:I',IEli:t:~.'.S ASS[.)C: ,, OF' C:.1: ]"Y I;,I :I: ].')Iii: I_OC KSM :1: ]"H :1: lqG CL.I!i:AI',I ,S)WEIi:F: I NC [.-;OC.¥~--.-COLA ]S'O'T'TI....T. N[3 I'I :[ DWE C C) I...L. 0 V A,"C AFL'ME]... 0 COt_I. JMB ]: A HG]"S-F:'F;: :r. DI_EY K.'I: COMM C E]-I-f'EF~.'. COIql'.-llii:Y .':.BAF'I::TY F'F~ODI. JCTS CF;.'t!:8]" VIE:IAI I...U]"HI~:Fb'~'d'..I HOME ).') C HEY C. OMF'AIqY D O' ' S MUI,I]:C]:F:'AL. c:,(.F-F.~. IE."8 D ,, A ,, R, E ,, AME:I:~ .T. CA ):;,AI...CO F.:I,tTI-'!]:~F:'F;,' ]:.~!;ES :[ hlC [)AV:I:I.:.:S WA]"E]:~ EQI. JIF:' CO, Z) I!i:MCO [)E]'TE]:~MAN WE]_D.T.N[3 8: TANK l} :I: A I"10 FI.D V 0 £.~ E I... F:' A .'1: FI-f',~; D,F' SilL.UT'iONS ZHC DUO CHE]"I ]:Fl[.) EAGL.E W.l:NE C[3MPAI'--IY IF.:AE;T S ]: DE BEVERAO:~E CO I!i:I..V:I:FI SAF-'ETY SUF'F'I_Y E]qVtRONMEI, ITAL. SYS]"Ii:I"[S RE E:R :1: C:I(SON CHEVROLE:T-F~ONT ]: F']:RE: ]:ht,S;TF~UCTOF~S OF:' MINN F'I...li.::X [.";OMF'ENSAT]:C)N .,, F'RE.'EL. Pd-ICE: ]"t:~ANSM ! 8S I ON8 F:'R :1: [)L.E:Y/C; .T. 'T'Y OF:' t-':'F~:Ohl]" LINE: F:'I...US G & tq C-;r.~I_E FL'E:S['i:ARCH CO,, 64566 64567 64568 64569 64570 64571 64572 6457:.~ 64574 64575 64576 64577 64578 64579 645.5?,0 6458.1. 64 ['''' 64 64585 64586 64587 64588 64589 64590 64591 64592'. 6459:.3 64595 64596 64t.=,97 6459,5.: 64599 64600 64601 64602 64603 64604 64605 64606 64607 64608 64609 64610 6461.t. 646.1.2 16.00 10 ,, 64 6,975.73 767 ,, 89 104 ,. 77 43 :, :L 59 ,, 60 !, 032., 11 55 .. 00 ! 70 ,, 08 225 ,, 80 79.22 209,7'.:-' 183., :.'.';4 666 ,, :1.7 4.5)0.1.1. .1.0,029 ,, 40 80., 00 58., 57 58 ,, 50 · '..:] ,, 60?. 40.55 304.37 I, 344.03 48.36 9,813 ,, 66 .1.60.24 256.06 90 ,, 85 10:1. ,, 86 14 .. 64 65 ,, 08 53 ,, 84 i ,812. ].3 .1., 140 ,, 00 2,047.72 .1., 7.1.2 .. 6.1. 75,860.68 :I. 79 ,, 74 61.91 16,283 ,, 00. 10,00 200.00 650.00 307 ,, 00 364.00 213,,64 132.93 BRC' i=INANC]~AL. SYSTEM 04/11/97 07: () B A i',t K VEi hi t) 0 R CHECK NUMBL-".iR AMUdN I(.:AI'..t K C. Hti:'C t< Z I'-IG AC'.C. OLJI'.IT GENE:RA1... SAF'ETY EQLJ!F:'MENT [."'.d...O}BAL ACT]~ON F'LAN (:')LOh"Z ' S SF'r.i:C: ]: ALT ]: IFS GOF'HLEI'~,' STATE C)hlE-'"Cd~L.L.. IN GOV ' -f' TF,'A :[ l,t :[ NG SE]:::V ]: [.':ii[ (?OVIEF;:h!I~'JE]'-t]'' F:.'[ l:h'::'d'.lCE OF'F ]: C GRAF':I: X ,"ii;H(:)F'F:'IE [?F;,'tEAT'FZR ANOI<A CIqTY, IaUMAI'-t (3F;.'. :1; Ciff3S'"'C:C)C)PE:F;.: 8:-: CO I"! A F:' F:' El.../' ,.'.f E:i::.'. F.: Y HED-'MAG t C ]; Ahl/E:UF:T ]: ?.i; AL..AN I"[IE ]: NF;.'. ]: C.H IENVIEL. OF'IE CC)RF:' HOI..tE:I',ISTr'i: ]: his ]: I',IC'. HOL. ]: DAY STAT :[ 0t'.1 HOME: DE:POT HC)OVIEF;,' WHL:.']::".t... Al... H 0 I..,,IE: CO., ]: TIElq C;I-.IE:VROL.LE T JOE: SCHF[ ]: ]"Z ,/.f(]J"iJ'-t'.i~Ol',l ):.:',t:;,'[:)'.i~,, L.]:I.'~:!IJOR (-:I.'3, O'CtHNSOI".J F:'APE]::,' & SUPPLY C JOL.L.Y/DOhlAL. D .JF;,'I'( :, ]: K MART !< E !"lhlF. iL'C' Y ¢,'i:.: I<I!:'.F;.'.R T'F;,'ANSF'ORT¥:'~T']:Oht SiERV I<L.IETHEF;.'. L. AGE]:':QU Ii'ST COF;:F", L..ANC) Ei:(..] LJ I...IEA(3ULE OF' MN !"}UMAN R]:GHT' L..IEEF' MAC (..]UE]EN EQU]:F:'ML:.':N'T CO. MAC]"A IfiAI:~'.K VI::[ g]:S'l". M A SY,C.~ ,,.,.. MIEDT'(3X I...A)'3C)I~i'.*.~T'Ot:;.'.]:IES, ZI'--IC Mtii]',lARi):~i; C:A,C.;HWAY L..LJMBER-F' METRO AI:;~[i~.A MAIqAGIEMIENT' M]::OWEST L.C)CK & SAFE: t"I :I: DWI.':-.ST TRANSM Z SS Z ON M]:Nht BLUE: i)]'.G]:TAL. M]:NNE:APO!...]:S SAW CO,, M I t'-IhtE:SC~ T A L. Z VL']:LY L.. I bIERS M :1: NhlE:i~O TA SUN F:'UBL :I: C;A'r :r. o FIN ,STATE -f'REAS BLt]:L.I)ZNG NAT 't... CAMIEIR'.A E:XCI.~Alq(3E ..... '"' DAY F'OL.IND 646 ]. 3 650 ,, 00 646 .1. 4 2. :, 806 ,, 2.:8 5-'-"' 97 46.1 .... / ~)- 646.1. 6 4."".; ,, 75 64617 1C:,3.0C, 646.1.8 'L 4 'f, ,, ()0 646 :[ 9 , ..:, .... · ,., 64620 764 ,, 75 6462.:L 1.6,074 ,, 4? 64622 3,500 ,, 00 646:.?.3 ::L 50,0() 64624 :L, :1. 827. ,, .t 6462.5 9,630 ,, 30 646:.2.6 20,70 64,627 477 ,, 36 64628 ':'":' 6462'.-";' 64630 29 ,. :L .1. 6463 ]. .1. S;'2,22 64632': ':~ 3'7"-' /':'" 646.".".:;75 t 12 ,, 83 6 ,q- 634 c:, 4 e.>...: .., ~:, .1. 9 ,, 13 646:;:~6 :L 13 ,, 80 ¢.:,4~:,._ ,, 6.'.i8 30 64,......)-,..~ .t. 16 00 646.39 63, 514, q:'"":,,.., 64640 ........ , "'Y'" 6464 ]. ,::: ,,' ........ 64642 'i79 ,, 74 64643 3,?.3,7".1. ,..,4.4.,:'~-4 !. 05() 43 64645 4.3 ff, ,, O0 64646 29,245 ,, 2.9 64647 I, 040.78 64648 '- .... ::,/,, 0() 64650 16 ,, 00 ~",' 67..1. 4 646,. 1. 646'= ''-' 0;.2,:]. (',9 646 53 41,, 64654 2(;, ,, 00 6465~': 384 r.,r., 64656 2:2.4 ,, 4() 646 5/' ...... c)/.'.L 646'='''..,b ';;"TF:: ,, 50 64659 5 ,, 2. 7 BF;,'C I=']]NAIqC]]A!.. SYSTE]¥1 04/:L :L/97 07: 0 B A ht K V E N D 0 R BAI'-.t I< CHIZC'.I< I NG · AC'.COI. JI'-.tT' Check H:Lstory 4/:1.4/97 COUI',IC:]]... I...]:ST CHECK NL.IMBE]R I'--tA'T']:C/NAL ARBOF;,']:ST ASSOCI f-fAT' :[ CINAI.. .'[ IqS'f' I'¥Lrf'E I"tALIMAN/JAI',IE: hlIET'WOF~I< ,t'];IERV-'I: CE:S COMF:'AI',IY t'-K]I:;.'.TH A?IE:RICAI',I SAL..T CO NC)F;,"TH HIENI'-IE]::']:N COMMUN ;[ TY hlORTH METF;..'O MAYOF;,'S ASSOC NORTH STAR htOF;~]"HEF;,'!',I WATEF;,' WORKS SUP I"-IYSTF;-iOId F'UBI... ! SI'-I;[ NG C;OMF:'A OF:'F:']: CE I)r..!]::'OT Cd-IL.. ;1:f--.1 SAI..]ES, ]:NC':. F'AF;..' I< SLIF:'F:'L..Y F:'AF;..'I<LEF;,' DAV:[8 BAGS & 'f'L/BE F:'ATTSN ]:I"ID. F:'RODL.ICT8 F:'Iii:TIEF;,'.SOIq/COI'.!I"-I ]: E F:'E-I"TY CASH .... RE:BECCA L..OA F:'H]:L_L..]:F:'S W]:IqE: & SF:'].'RTS F'L..Uhl KE;]"-I" ' S :, ]: t'-IC F:'F;~ ]: C) F;,' t:,l Z NE F;,'AD I 0 SHAC I< F;.:AF:' :[ D GF,'AF:'H I CS & MA ;1: L.. I NG F;,'AF:' ;r. ]" F'R I I'-.IT I I',IG' - F:'R ;[ :OL.E¥ F;.:IEA !ii.:;ON Tli.'".C':HhtOL..OG Y F;,'tEID & ASS[)C'/JOHN E, F;.'.ETA]:I_DATA SYSTIEMS OF M F;,'OBE:I:;-'.T I"tC':COhlI'-.fEL..L_ F:'F~ODLICT SAF;.:ATOGA CO, SCHE:F,'F.i]:;,' BROS !...t..IMBL-]]:;,' SCHII',IZ:,L..E:R E]...L.'i:VATOR COF;.:P StERC:O L. ABS 8]:MON & S[.';I--tLJSTE]:;'. S ]: L,,IE 14 LUMBEi:F;,' :!~:l: X C :['f']: E8 WATE]kSHE:.f.) SM I 'T'H H ]: CF;,'O "t"ECt-INOLC]G Z ES ,SPORT SLJF:'F'I...Y SQLIr'i:E:i3E]Z F:'l:;,'O !,,JINDOW C'LE:A STAGE 2 I-':-'F;zEV.T. EWED VIEDOS EYi"ANt)ARI) & POOR'S STF;.'.E] I CHEF.' GUN ' S ]] NC/DON SUBL.It-';.'.:SAI'.I RATE] AUTHOF;.' I TY -SUBL~F?.):~:Atq RL.I}).'O).'~LEI-;.' STAI"]F' 8UI::'E:R I OR F:'OR.'O ]] NC ,, SL.IF'IER ]:OF,' I::'F;:ODLJCT SYSTEM,":"; SUPF'L.Y ]: NC; ,, TAF:'E D-'[STR ]:BUTOF.'.S OF'- MI"I TAF;,'(']ET -- F:'F;,' ]: DL..EY 64660 6466]. 64662 64663 64664 64665 64666 64667 64668 64669 64670 64671 64672 64673 64674 64675 64676 646'7'7 64678 64679 64680 64681 64682 64683 64684 64685 64686 64687 64688 64689 64690 64691 64692 64693 64694 64695 64696 64697 64698 64699 64700 6470]. 64702 64703 64704 64705 64706 CITY OF'- COI_UMB].'A I"IE]:GHTE; GL..540R---V05,,00 F'AGE · · 7 AMOUNT ].5.95 100 ,. 00 36.00 66.42 i, 557.84 5 :, 760 ,, 00 9,684.,00 682.80 6,502 ,, 13 2 :, 877 ,..6.'.'.'~; :L :, 264.28 20.94 70.93 116.08 124 ,, 70 2'.'6.92'. 50.23 ]. 0 :, 935 ,, ! 0 63 ,, 91 1 :, !78.34 :1.0.64 142.00 :1. 2:;.'.-':. 36 750.00 2 :, OZ'; 5 ,, :::?:0 1.49.50 85.00 607.2:L 530.35 62:L ,,24 2:::, L=,.1. 0 ,, 40 ;I. 53.67.".; 675.00 94..1.9 800 ~ 00 ].7.04 39,536 ,, 00 4:1.. 7?, :L 32. :L 5 BRC r-']iNA?..IC':ZAL SY.~i;TEM ()4/! 1/'97 07: 0 C':he c k H:i. story 4/14/97 COI...IhK]:]:L L Z ST CZTY OF" CO!...UMB]:A I'~E]i(}HT~:~ GL. 5401R-V05.C,C' PA(}.'d.-Z ., 8 B A N K V F.i] N D O R C'HEC': K NUMBIER AMOIJNT BANt< CH1ECK]iNG ACC:OL;I'..tT' TECHN Z CAI... F.'.E]'""RO]{)UC:]" Z Obis, TEE']tqEIR'.?) T'I"IEATI;,']iCAL. C:CIMF:'A T'C)WN & COUI',Ff'R¥ OF'F'ICEk CL LJhl ]] i::'EII;.'.M S l. jI,ti... Z M Z'TIED .T. t. Jl".[ Z VERS Z TY OF' M:[ hlI'..IESC)TA US F:'Z L'f'EF.:/WA't-E:R F:'F.:O U:ii!; ]"OY C':O liNC: V 0 S S L. ]: CSH T Z I".!G WC)C)DL.A I<E: '.iii;AN ]: TAI:;.: Y S!ERV ]: C' ZE:F:' MANUF'ACTL1R]:htG CC)MF'AI',I 64707 66. :1. 5 64708 t 00 ,, 00 64709 ":~,, r',4,",. ::"'" 647 .1. 0 .374,4-8 647:1. 1 90 ,, 00 647;!.2 :1.,82 ,. 75 64713 3';4.78 64714 382,, 13 64715 267.29 647:1.6 99,8:~.4 ,, 63 ,' ,',-,., -2 024., 79 060,980.36 PUBLIC WORKS CITY OF COLUMBIA HEIGHTS (!'") · ENGINEERING 637 38th AVENUE N.E., COLUMBia HElgi-IT$~ MN 55421-3878 (612)782-2880 TDD 782-2806 · STREETS · PARKS ARBOR MOIVTtt PROC~AM4T/Otl WHEt~EAS: WHEBEAS: WHEREAS: /n 1872, J. Sterling Morton proposed to the Nebraska Board of AFicu/ture that a special day be set aside for the planting of trees, and This holiday, called Arbor Bay, was first observed with the planting of more than a million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world, and WHEREAS: Trees can reduce the erosion of our precious topsoil by wind and water, cut heating and coming costs, moderate the temperature, clean the air, produce oxygen and provide hah/tat for wildlife, and WHEBEAS: Trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and count/ess other wood products, and WHEBEAS: Trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and WHE£EAS: WtiE£ EA S: Trees are a source of joy and spiritual renewal, and The City of Columbia Heights has been recognized as a Tree City ~ISA by T/~e National Arbor Day Foundation and des/res to continue its tree planting ways, NOW, [HE/~EFO£E, /, Joseph Sturdevant, Mayor of the City of Columbia Heights, do hereby proc/aim April 25, 1~97, to be At~BOR DA Y AND THE MONTH OF MA Y 1997 TO BE A/~BOB MONTH ltV THE CiTY 0£ COlllMMA HEIGHTS, MINNESOTA FURTHER: I urge all citizens to p/ant trees to #/adden the hearts and promote the well-being of present and future generations. DA TED: This f4th day of April Mayor Joseph Sturdevant THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF' DISABILITY IN EMPLOYMENT OR THE: PROVISION OF' SEF~VtCES EQUAL OPPORTUNITY EMPLOYER COLUMBIA HEIGHTS PUBLIC LIBRARY 820 - 40th AVENUE N. COLUMBIA HEIGHTS, MN 55421-2996 PHONE: (6t2) 782-2805 FAX: (612) 782-2804 NATIONAL LIBRARY WEEK WHEREAS: APRII. 13 - 19, 1997 The American Library Association has` set aside the week of April 13d9,' 1997, to recognize library service in Columbia Heights, Minnesota, and throughout the country; and, WHEREAS: The Columbia Heights Public Library has provided library service to the citizens of Columbia Heights since December 3, 1928; and, WHEREAS: WHEREAS: There are 12,760 residents of Columbia Heights who are active registered library card users; and, The Columbia Heights Public Library loaned out 137,625 items and answered 28,772 questions in t996; and, WHEREAS: The Columbia Heights Public Library exists to provide informational and recreational materials by maintaining a collection of 7 t,510 items; and, WHEREAS: The Columbia Heights Public Library building was used for 320 programs during 1996 with a total attendance of 8,303 NOW, THEREFORE, BE IT RESOLVED, that I, Joseph Sturdevant, Mayor of the City of Columbia Heights, do hereby officially proclaim the week of April 13 -19, t997, as NATIONAL LIBRARY WEEK in the City of Columbia Heights Minnesota. Mayor, Joseph Sturdevant City of Columbia Heights, Minnesota The CiO' of Cohxmbia Heights does not discriminate on the basis of disabilit3' in employment or the provision of services. recycled paper 3-21-1997 1~:43AH FROH HED SVCS ANOKA CTY 612 422 9888 P. 2 Mediation Service,, For Anoka County 2520 coon Rapids Blvd., Suite 1( Coon Rapids, MN 55433-3908 (512) 422-8878 Fax (612) 422-0808 March 21, 1997 Jo Anne Student City of Columbia Heights 590 40'th Ave. NE Columbia Heights, MN 55421-3878 Dear Jo Anne. I am writing in regard to my presentation to the City Council on ,~,pril 14 at 7 p.m. I would like to outline Mediation Services for Ano-ka County's past and current :elationship with the city. If you have any questions or comments, please fccl frcc to call me befoe the 14'th or bring them up at thc meeting. Mediation Services was founded in March of ]987, In our first '.ear we asked the City of Columbia Heighk~ for financial support of approximately 5 cents'per capita. At the time, Mediation Serv/ces offered mediation for community and neighborhood chstmtes. Ox'er the )~rars, Mediation Services has expanded our services, and our relationship with C,'lumbia Heights. Ten years after its founding, Mediation Services now offers medation for a broad range of community, thmily and legal disputes, as well as offering training, classes for families, and a support group Ibr parents of trouNed or at risk teem. Mediation Services also partners with other county wide initiatives, such as the Affordable Homqng Coaliti{x and the Anoka County Violence Prevention Initiative. Mediation Services has also expanded im relationship with Colin ab/a Hcights over the years. For several years, Linda Magee, Assistant to thc City Manager, was ,m our Board of Directors. Mediation Services has continued to make annual presentatiom m the Police Department, in conjunction with the County Attorney's Office. And city empl%~,~s have participated as Farties in a mediation. look forward to speaking to the Council on April 14. Very Truly Youm, Aaron Spevacek Program Manager, Mediation Services CITY COUNCIL LETTER Meeting of: April 14, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER ~ PUBLIC HEARINGS Planning and Zoning.~, APPROVAL NO: ITEM: Ordinance #i340 BY: Tina Goodroa~/ BY: ~/~.3~ ~ NO: Case ~9702-06, Zoning Ordinance _ DATE: April 7, L~ ~ Amendment ~--~ The Planning and ZoninG Commission reviewed the attached amendment to the Conditional Use Permit section of the Retail Business Section of the Zoning Ordinance that would eliminate a restriction on the number of repair bays allowed for minor repairs. This issue has been raised due to a redevelopment plan of the Conoco Station located at 3701 Central Avenue. This amendment was approved at the April PlanninG and ZoninG meeting. The owners have purchased three properties north of the station on the east side of Central Avenue as well as properties at 3816, 3824, 3826 and 3828 Central Avenue on the west side. This west side property is the old Honda Sales site. The owners intention is to rebuild the Conoco site into a new, larger gas station and convenience store with a car wash and use the west side property for all their service repairs. Because of this increase in land ownership, they wish to expand the repair portion of the business and create up to ten (10) service bays. Currently, Section 9.113(2)(9) of the Zoning Ordinance reads "Motor fuel stations (minor) and major fuel stations with minor repairs (not to exceed four (4) bays) subject to Section 9.117". Staff has reviewed plans for this redevelopment and the PlanninG and Zoning Commission have given a positive recommendation. Staff is also comfortable with removinG the restrictive language and not limitinG the number of bays because the size of sites alone will restrict the number of bays that could be constructed on any one location. Staff discussed with City Attorney Jim Hoeft other options that might exist that would allow the Conoco development to construct a ten bay facility without this ordinance amendment. Mr. Hoeft does not feel there are other options and does not want to see the Planning and ZoninG Commission or City Council try to fabricate a variance to allow the increase in number of bays. This amendment will allow for control of other possible similar developments with the following tools: the amendment is limited to the Retail Business District and only with a Conditional Use Permit. During the Conditional Use Permit process, a site plan must be provided which staff will use to determine if all setbacks and parking requirements are being met. These two zoning tools will control how developed a site becomes. The Planning and Zoning Commission unanimously recommends approval of this amendment. RECOMMENDED MOTION: Move to waive the second reading of Ordinance ~1340, being an ordinance amending Ordinance No. 853, City Code of 1977, there being ample copies available to the public. Move to approve Ordinance ~1340, an ordinance amending Ordinance No. 853, City Code of 1977 and pertaining to Zoning Amendments. COUNCIL ACTION: ccagO497.no3 ORDINANCE NO. 1340 BEING AN ORDINANCE AMENDING ORDINANCE NO..853, CITY CODE OF 1977, AND PERTAINI2'qG TO ZONING A_MEND~S. The City of Columbia Heights does ordain: Section 1: section 9.113 (2) (g) of Ordinance NO. 853_, ~ity Code of 1977 which currently reads as follows, to wit: 9.113(2) Conditional Uses Within any "RB" Business District, no structure or land shall be used for the following uses except by Conditional Use Permit. ' is hereby amended to read as follows: 9.113 (2) Conditional Uses Within any "RB,' Business District, no structure or land shall be used for the following uses except by conditional use permit. (g) Motor fuel stations (minor) and major fuel stations with minor repairs subject to Section 9.117. Section 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. Offered by: Seconded by: Roll Ca'Il: First Reading: Second Reading: Date of Passage: Mayor Joseph Smrdevant Jo-Anne Student, Council Secretary - CITY OF COLUI IA HEIGHt"TS ~gO 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 T. DD 782-2806 ZONING COMMISSION May 1, 1997 'Members of the Planning and Zoning Commission City of Columbia Heights, Mn. 55421 RE: Regular Meeting May 6, 1997 Commissioners: The following is the agenda and related material for the regular monthly meeting of the Planning and Zoning Commission scheduled for 7:00 p.m. on Tuesday, May 6, 1997 in the City Council Chambers at City Hatl, 590 40th Avenue. The'order of business is as follows: 1. Roll Call. 2. Minutes from the meeting of April 1, 1997 as presented in writing. 3. NEW BUSINESS: Petitions, letters and requests. Ac Public Hearing 'Lotsplit/OUP Case #9705-12 · - Brian Bona 4015 N.E. 7th Street ~Columbia Heights, Mn. The following case is a duplicate of the Iotsplit approved October 1995. Mr. Bona did not record the lotsplit and lot combination before the one year expiration, therefore, it must be reviewed again. Mr. Brian Bona is requesting a Iotsplit of the property located at 4015 N.E. 7th street legally described as Lot 20, Block 54, Columbia Heights Annex to Minneapolis, Anoka C~;unty, Mn.; together with half the vacated alley lying southerly of and adjacent to said Lot 20. The portion to be split is a 22.90 foot by: 129.5 foot section of the south side of the lot. The property will be combining this 22.90 portion with the property located at 573 N.E. 40th Avenue where Mr. Bona's service station is located. H'e owns both properties and will be using the additional .. area for parking vehicles for the service station business. The enclosed survey shows the 22.90 portion to be split as proposed Tract B and tibet Will be combined With proposed Tract C. · When the lotsplit was. ~pproved,'a Conditional Use Permit was approved which allowed a portion o7 a residential lot to be used for a commercial use if it is adjacent to a commercial lot and within the same ownership. SeveraI items were also required to be completed and were included as contingency items. These included the concrete curbing along the alley, fencing and construction of a six foot high fence. All of these items have been completed. THE'CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS O~ DISABILITY IN EMPLOYMENT OR THE PROVISION EQOAI OPPORTUNITY EMPLOYER PLANNING AND ZONING COMMISSION REGULAR MEETING - AGEI~ UAY 6, 1§97 PAGE 2 Mr. Bona is also requesting site plan approval and a revision to the Conditional Use Permit to construct a 30' x 24' addition to the northeast corner of the building located at 573 N.E. 40th Avenue. This addition thereby squares off the building. 'A drawing has been submitted showing the current building, location.of the proposed addition at the rear, existing parking and the fencing. Recently, Mr. Bona removed the underground gas storage tanks and intends to install cobblestone in front and re-asphalting the entire lot. The new addition is 30 feet by 24 feet and will be used as a fourth service bay. It is also planned to be 13 feet in height. The existing fourth service bay located behind the main entrance/office area will be converted to more office space, lunchroom and storage area. There will be a total of four service bays. The new bay garage door is planned to be facing the alley. A neighbor suggested that the door face north to cut down on noise. Mr. Bona does not feel moving the door to the north wall will make much difference. All required setbacks are being met at this site. Adequate parking is also being provided for the auto repair and office use. Paul's Pro Service is the only business operating out of this facility. Required screening at the rear of this site as well as the proper dumpster enclosure has been completed. Additional landscaping and design is being planned for the front of the store as indicated on the drawing. Plantings that are installed will be a sturdy/hearty type of plant that will survive this environment. Curb and gutter will also be completed along the south end of the site. Back in October 1995, some discussion took place regarding Mr. Bona's use of the residential garage at 4015 N.E. 7th Street for his business purposes. The house north of the station is owned by Mr. Bona who rents it out. All single family structures are required to have two parking spaces, one of which must be a garage. Thus, it is not appropriate for a business use to be using a residential garage. This issue was again brought to my attention this week and may warrant some more attention. ~STAFF RECOMMENDATION: Staff recommends approval of the lotsplit as it meets code requirements provided that the lotsptit be recorded and ~_the lot combination'recorded with the Anoka County Assessors office prior to issuance of a building permit for the =_addition. Staff recommends approval of the site plan and conditional use permit provided the required construction and enLgineered drawings are submitted and reviewed by the Building Inspector and Engineering Department prior to issuance of a building permit; Public Hearing Conditional Use Permit Case #9705-13 ~Slumberland -4330 Central Ave. N.E. Columbia Heights,.Mn. PLANNING AND ZONING C~'-~MISSION REGULAR MEETING · PAGE 3 Slumbertand, Inc. is requesting approval of a Conditional Use Permit to allow the operation of a tent sale from the easterly lot in front of Slumbedand at the Central Valu Mall, 4300 Central Avenue, from June 13, 1997 through June 17, 1997. Section 9.113(2)(a) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit for accessory structures. The tent will be constructed at the far east portion of the lot and will temporarily eliminate 36 parking spaces. However, more than adequate parking will be maintained for the mall. The tent sale will be conducted during normal business hours. A copy of a letter from Kraus-Anderson, property Owners, granting permission to operate a tent sale has been provided. The standard deposit of 8500 will be required prior to the installation of the structure on the site. -STAFF RECOMMENDATION: Staff recommends approval of the Conditional Use Permit provided a deposit of .~500 is submitted 'to the License/Permit Clerk prior to the installation of the structure on the site. l,~, ~....~,, C. Public Hearing -Brad and Chris Farris Appeal/Variance/CUP RE: 411 N.E. 40th Avenue Case #9705-14 Columbia Heights, Mn. Mr. and Mrs. Ferris are requesting an appeal of an administrative decision by the Z~ning Department to prohibit the use of the property at 411 N.E. 40th Avenue as it is non-conforming in the Retail Business District and has been vacant for more than six months. Section 9.104(3)(f) of the non-conforming section of the Zoning Ordinance requires that whenever a non-conforming use of a building or structure or land is discontinued for a period of six (6) months, any future use of said building or structure or land shall be in conformance with the provisions of the Zoning Ordinance. This property is non-conforming due to the fact it does not meet the side yard setback requirement, i. This property has also been vacant for several years. If the appeal is granted a variance will also be required to continue the USS. Quite an extensive history is available on this property. This property is not only non-conforming but it was'also designated as a hazardous building in 1989 and again in 1995. Mr.'and Mrs. Ferris purchased-the property from Anoka County with the knowledge that the purchase of the property is subject to the City's demolition order~ PLANNING AND ZONING C~MISSION ~A'~ 8, 1997 PAGE 5 requiring bids on al_.J the work Mr. Collova stated in his letter is the only wa,/to determine whether or not the' cost to bring it into conformance is 50% or more of the value. The value as listed for taxes payable 1997 shows the land at 820,600, the building at' 83,800 for a t~tal of 824,400. In 1996, the land value was 822,600 and the building valued at 53,900 for a total of 826,500. These values for the building are for the garage only as the house was declared hazardous. One has to go back to 1995 to get a value on the house of 544,100. If we use' this value of 544,100, we still need bids on the work to determine if ail the work can be done for under 522,050 which is 50% of 544,100. Bids supplied by the owners total 56,950 for the handicap bathroom and updating the wiring. Additional bids are needed on all plumbing and kitchen work on both levels, handicap ramp, changing the headroom on the stairway, and testing the heating system and plumbing systems, etc. While reviewing this information it should be remembered that only a couple of years ago the City Council did pass a resolution declaring it hazardous and requiring the County to demolish it. A final point to consider when reviewing this appeal request is the issue of use as commercial in this area. Currently, all of 40th Avenue between Central and University Avenue is zoned commercial. However, most blocks are filled with homes. When the Planning and Zoning Commission and City Council begin the Comprehensive Plan update, rezoning portions of 40th Avenue back to residential may be a strong possibility. Commercial uses simply are not being blended into this area as once thought. Allowing this house to be used as commercial may be the opposite of what is decided during the Cpmprehensive Plan update. The City could also reinstate the order to demolish the structure in order to have the building removed and file this with the District Court. Additional information on this process has been compiled by City Attorney Jim Hoeft and is enclosed for review. STAFF RECOMMENDATION: Due to a lack of complete bids representing all of the required updateS, repairs and accessibility items, I recommend tabling this item. It is too difficult determining all factors relating to the non-conforming status of'the property without this information. Variance Mr. and Mrs. Ferris are also requesting a 4.5 foot variance to use a non-conforming property for office use at 411 N.E. 40th Avenue. Section 9.113(4)(d) of the Retail Business Section of the Zoning Ordinance states that no building shall be erected within ten (10) feet of any alley abutting the narrowest portion of the lot.' This item can only be approved if the appeal is granted which allows the use of the property. The enclosed survey shows the building only 5.5 feet from the alley where it must be ten (10) feet. This setback of 5.5 feet also makes the property non-conforming. Mr. and Mrs. Ferris propose to use this property for space for their own business. A proposed site plan indicates the office space on the main floor. A handicap accessible restroom must be installed as this use is a commercial PLANNING AND ZONING C~V~$SION REGULAR MEETt~G - AGE~I~ MAY 6, 1997 PAGE 6 use. Additional work must be done to create a vestibule which is required to separate the main floor from the second floor apartment they are planning to create. Additional work has been cited which is not indicated on the' drawings but are included in Mr. Collova's letter. All of the required work must be completed prior to occupancy unless the Building Official agrees to grant a temporary certificate of occupancy with strict deadlines for completion. As a final point, a six foot high privacy fence will be required at the rear of the lot as this retail business zoned property is within 300 feet of residential zoning. STAFF RECOMMENDATION: Staff recommends approval of the 4.5 foot variance request provided the appeal for use of the property has been granted and provided the following conditions have been met: 1, All required work be completed and approved prior to occupancy unless the Building Inspector approves a temporary certificate of occupancy. 2. Installation of the required screening fence at the rear of the property. Conditional Use Permit Mr. and Mrs. Ferris are requesting a Conditional Use Permit to utilize the second floor of the structure at 411 N.E. 40th Avenue as a residential dwelling unit. Section 9.113(2) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit for dwelling units provided: 1. Units do not occupy the first floor, and 2. That a roof intended for useable space shall be enclosed by a wall or. fence not less than five (5) feet in height. A site plan of the second floor has been included. A small kitchenette must be installed in order to make the entire residential portion into one unit on the second floor~ Improvemer~ts to the stairs going to the second floor will also be required as the headroom does not meet cur'rent standards. A separate entrance closed off from the main floor with the new vestibule will complete the separation of the two uses as required by the Zoning Ordinance. Mr. and Mrs. Ferris plan to have their son live in the residence. A two car garage exists on the property, thus, adequate 'parking is available for the residential portion. 'Staff recommends requiring all work be done for the creation of t~e vestibule, remodeling-~f the stairway and installation of the kitchen prior to occupancy of the residential unit. PLANNING AND ZONING C?'"M1SSION REGULAR MEETING - ~Y 6, tgg7 PAGE 7 STAFF RECOMMENDATION: Staff recommends approval of the Conditional Use Permit to allow a residential unit provided the following requirements are met: 1. Appeal for use of the building is granted. 2. Variance of 4.5 feet be approved. 3. All required work for vestibule, stairway, heating systems, electrical work and kitchen installation on second floor be completed and approved by the Building Official prior to occupancy of the residential unit. 4. Installation of required screening at the rear of the property. (Six foot high privacy fence.) 5. Obtain a City rental license for residential unit. E. Public Hearing Bob Williams/Jeff Bahe ~q~ Site Plan/Conditional Use Permit 3701 Central Avenue N.E. 0 Case #9705-15 Cotumbia Heights, M,. Due to resident concern over this redevelopment proposal, the owners made some changes to the east side site plan and are requesting re-approval due to these changes. These changes affect only the east side site plan review and Conditional Use Permit that already have been approved. Other items related with this project that have been approved by the Planning and Zoning Commission are not being changed. SITE PLAN As the new east side site plan indicates, this site will contain one structure including a convenience store, express style restaurant, car wash and six (6) fueling stations. The structure is Planned to be two stories on the west half only and one story on the east half. The foundation footprint of the building is 6,750 square feet with a car wash of 1,740 square feet. The main floor wilt serve as the convenience store, retail, and express style restaurant with the upper floor housing only office space, some storage, employee lockers, breakroom, etc. Only 600 to 800 square feet of this area is for office use for their business. The basement will be used strictly to store retail merchandise. Both uses, the gas station and restaurant, require a Conditional Use Permit which has already been approved but will be re-approved with these revisions. An additional change, to this drawing is the, patio area with four tables located in front of the east end of the building. The express restaurant will be at this end so the tables can be Used by these patrons. Obviously, these tables are strictly seasonal. This idea originated from a second meeting between the owners and neighbors when the neighbors proposed this outdoor seating with a walkway connecting to the sidewalk on Reservoir Boulevard. Fencing is planned around the patio to control the area. PLANNING AND ZONING REGULAR MEETING - AGEN]~ MAY 6, 1997 PAGE 10 On the west side of the lot, only one curb cut is planned for the site in addition to the alley north of the station. This change fulfills the requests of neighbors on Reservoir Boulevard. Other Issues As mentioned at the last meeting, underground heated cables will be used throughout the lot to aid in snow removal. Catch basins and drainage plans will be reviewed by the Engineering Department. .STAFF RECOMMENDATION Staff recommends approval of both schemes of the site plan (east side) as it meets appropriate zoning requirements provided Staff ensures the plan ultimately approved by MNDOT is what is constructed and provided the following items are completed prior to occupancy: 1. Approval of the first and second reading of Ordinance #1341 (rezoning of redevelopment property). 2. Approval of Final Plat with changes regarding the dedication of alley and land being made prior to recording. 3. Review and approval of proposed grades, catch basins and drainage by the Engineering Department. 4. Apron construction through the sidewalk must be designed for the convenience and safety of pedestrian traffic. 5. The property owner retains ownership and responsibility for all monitoring wells on the property and in the right of way area. 6. All building construction drawings be approved by the Building Official, Engineering Department and Fire Inspector and Anoka County Health Department. CONDITIONAL USE PERMITS Mr. Bob Williams and Jeff Bahe are requesting two Conditional Use Permits to operate a motor fuel Station with repair and a restaurant to allow the construction of the new station on the east side and repair on the west. Section 9.113(2)(g-h) of the Retail Business Section of the Zoning Ordinance requires a Conditional 'Use Permit to operate a motor fuel station (minor) and major fuel stations with minor repairs subject to Section 9.117. A CUP is also required for a restaurant, cafe, tea room, bar, prepared food outlets subject to Section 9.116(15) and prepared food delivery establishments as such establishments are defined in Section 9.103(63). Hours of operation. are limited to 1:00 a.m. PLANNING AND ZONING REGULAR MEETING · AGEN~.~ PAGE 11 The site plan indicates a convenience store on the east side which will contain a deli on the main floor and an express style restaurant on the east end of the main floor, not on the second floor. The west side will contain an 8,280 square foot structure for motor vehicle repair with ten (10) bays, two of which will be used strictly for quick lube. Since an extensive site plan review was just completed, I will not reiterate what was discussed. However, the approval of the Conditional Use Permits will be contingent upon the approval of the site plan as well as the other planning related requests for this redevelopment. It should be clarified that appropriate parking is being provided for each use, setbacks are being met and required screening is provided. The Conditional Use Permits are effective for one year from approval. The reason I bring this up is because the owners have not committed to'a specific express style restaurant. If the owners fail in getting a restaurant operating in one years time, the CUP will have to be reviewed. Conditional Use Permits are also helpful if problems with the site develop. An CUP can be reviewed by the Planning and Zoning Commission and even revoked if violations of the permits are identified and not fixed within an appropriate time frame. STAFF RECOMMENDATION Staff recommends approval of the two Conditional Use Permits as all Zoning requirements are being met provided the following contingencies are completed and required approvals are made prior to Occupancy: 1. Approval of first and second reading of Ordinance #1341 (rezoning). 2. Approval of Final Plat. 3. Approval of Site Plan and related site plan contingencies. 4. STAFF REPORTS. Compliance with City Comprehensive PlanIAdoption of Resolution 97-01. The City of Columbia Heights and the Columbia Heights Economic Development Authority are requesting approval of the attached resolution finding the Central Business District Revitalization Plan for Central Business District Redevelopment Project Area and the Tax Increment Financing Plan for the establishment of Housing Redevelopment Tax Increment Financing District No. 1 to be consiste?_t with the Comprehensive Plan of the City. The modification of the Central Business District Project Area will expand the area to include the entire City boundary. The attached maps show the existing project areas as of 1994 and a new map showing the expanded area encompassing the whole City as well as the 56 scattered housing sites in the City. g!TY. COUNCIL LETTER Meeting of: April 14, !997 E~T ORIGINATING DEPT.: CITY MANAGER N0:AGENDA S ION: PUBLIC HEARINGS Planning and Zoning~ APPROVAL ITEM: Ordinance ~1341, Rezoning ~ BY: Tina Goodro~~ BY: ~ NO: Case #9704-10, 3701 Central Ave. DATE: April 7, ~ ~ The Planning and Zoning Commission reviewed the request of Mr. Bob Williams and Jeff Babe who are requesting the consideration of rezoning properties located at 3701, 3807 and 3817 Central Avenue (east side), 3740, 3802 Reservoir Boulevard and 3816 Central Avenue (west side, old Honda sales site) from the present CBD, Central Business District, and R-3 Zoning to a RB, Retail Business, district. In addition to the properties listed above, the City of Columbia Heights proposed to also rezone the properties on Central Avenue between 37th and 39th Avenue on both sides and 3701 Reservoir Boulevard. All of these properties are currently zoned CBD except for 3740 and 3802 Reservoir Boulevard which are zoned R-3, multiple family residential. The reason for the rezoning is due to a redevelopment of a gas station, convenience store, express restaurant and car wash on the east side of Central Avenue and a development of motor vehicle repair bays on the west side of Central Avenue. The additional parcels for the rezoning are proposed in order to prevent a "spot zoning" situation. The attached Ordinance gives the legal descriptions in full of the proposed rezoning. Also included are section maps that will visually outline the area. The property Mr. Williams and Mr. Bahe own and propose rebuilding their station on is currently CBD. Because it is CBD, the existing station is non-conforming as motor fuel stations and motor vehicle repair are not permitted or conditional uses in the Central Business District. When Staff was first contacted about this redevelopment, discussion took place regarding how to rezone this property. Taking into consideration the proposed uses and surrounding uses, Staff is most comfortable with rezoning to "RB", Retail Business. This district allows, by conditional use permit, motor fuel stations and repair limited to four (4) bays. However, if you recall, in February the Planning and Zoning Commission recommended an ordinance amendment that would eliminate the restriction on the number of bays. The Retail Business District is the district most similar to CBD and would be the most logical district for this rezoning. The reason for including all of the properties on Central Avenue between 37th and 39th Avenue in addition to 3701 Reservoir Boulevard and the other property owned by Mr. Williams and Mr. Babe on Reservoir is to make the redevelopment area and adjacent land consistent zoning districts. No existing use in this area will become non-conforming with this rezoning although the existing homes will remain non- conforming. Residential structures in any commercial district would be considered non-conforming with the entire area between 37th and 39th Avenue being rezoned, we will prevent any issue of "spot zoning", for this proposed redevelopment. Much discussion took place regarding the rezoning request. Several neighboring residents have expressed their opposition to the rezoning and removal of the two homes on Reservoir Boulevard. They are concerned over the encroachment of commercial on Reservoir Boulevard. The minutes of the meeting will provide comments made on the rezoning in addition to the remaining items. The Comprehensive Plan does designate the area between 37th and 39th Avenue on Central Avenue for commercial redevelopment where this Conoco project is proposed. The Comprehensive Plan directs that the City should allow and promote redevelopment to commercial activity in this area. Additional information regarding the Comprehensive Plan was included with a memo dated Aprit 4, 1997. Please reference this information while reviewing this case. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 14, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoning APPROVAL ITEM: Rezoning, Bob Williams/Jeff Babe BY: Tina Goodroad BY: NO: Case #9704-11, 3701 Central Ave. DATE: April 7, 1997 Page 2 The Planning and Zoning Commission recommended approval on a 3-1 vote. RECOMMENDED MOTION: Move to waive the reading of Ordinance 1341, being an Ordinance amending Ordinance No 853, City Code of 1977, there being ample copies available to the public. Move to approve the first reading of Ordinance #1341, being an Ordinance amending Ordinance No. 853, City Code of 1977, pertaining to the rezoning of certain property. Move to schedule the second reading of Ordinance ~134! to be heard on April 28, 1997 at approximately 7:00 p.m. COUNCIL ACTION: ccag0497.no2 Ordin oe No./3Z'/I BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 PERTAINING TO THE REZONING OF CERTAIN PROPERTY Section 1: That certain property legally described as Lot One (1), Lot Two (2), Lot Three (3), Lot Four (4), Lot Five (5), Lot Six (6), Lot Seven (7), Lot Eight (8), Lot Nine (9), Lot Ten (10), Lot Eleven (11), Lot Twelve (12), Lot Thirteen (13), Lot Fourteen (14), Lot Fifteen (15), Lot Sixteen (16), Lot Seventeen (17), Lot Eighteen (18), Block 87, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota Outlot C, and Lot Eight (8), Lot Nine (9), Lot Ten (10), Lot Eleven (11), Lot Twelve (12), Lot Thirteen (13), Lot Fourteen (14), Lot Fifteen (15), LOt Sixteen (16), Lot Seventeen (17), Lot Eighteen (18), Central Avenue Subdivision, Anoka County, Minnesota. Lot One (1), and Lot Two (2), except the northeasterly fifty (50) feet thereof, of Block eight (8), Reservoir Hills, Columbia Heights, Anoka County, Minnesota, which is currently zoned CBD, Central Business District, shall hereaRer be zoned KB, Retail Business District. Section 2: That certain property legally described as Lot 10, Lot 11, Lot 12, Spains Addition, Anoka County, Minnesota, which is currently zoned K-3, Multiple Family Residential, shall hereaRer be zoned KB, Ketail Business District. Section 3: This ordinance shall be in full force and effect from and thirty (30) days aier its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary ~9 Zl ~9 '~'1 33 AVE. AVE NE: ~- ~ ~- ~.~ ..... ~_- CENT~ AVENUE NQhTH '% ,,.~ / /- ~ / g / ~ ' ~ ~ '~l '''" ~,,34,- ,, Iii I ~ ' r I ~ X / / / I ~ r- lili . .~. :~ · il~ ill l,I ' m~ ~ Illlll/I I 1111 ~ 8 , ,, , ! ~~PANIES, CENTRAL A ORTH ' #mmmmm?mmmmmimmmmlmmmmm m' m ! ! m m ! m ! m CiTY COLTNC~L LETTER Meeting of: April 14, 1997 PUBLIC HEARINGS AGENDA ~ECTION: ORIGINATING DEPT.: ~ CITY MANAGER NO:~ Planning and Zoni~-~~ APPROVAL ITEM: Preliminary & Final Plat ~ BY: Tina Goodro BY: NO: Case #9704-11, 3701 Central Ave. DATE: April 7, 1~7 ~ The Planning and Zoning Commission reviewed the request of Mr, Bahe and Mr. Williams for Preliminary and Final Plat approval for the Conoco Development. The proposed plat includes property owned by Mr. Williams and Mr. Bahe including 3701, 3817, 3816, 3807 Central Avenue and 3740 and 3802 Reservoir Boulevard. These properties are the selected sites for a new gas station, car wash, convenience store and express restaurant on the east side and the motor vehicle repair on the west side. The reason for requiring the plat is because of the number of currently individual sites from parts of three platted subdivisions that will.be combined into one plat. The plat requirement is also due to the vacating of an alley located between Central Avenue and Reservoir Boulevard which currently runs north and south through the property to be platted. The City is however, requiring that the alley be relocated to a site at the north end and directed towards Reservoir Boulevard. The easements required for this alley are included on the plat where a sixteen (16) foot drainage and utility easement is indicated on both the preliminary and final plat. The Planning and Zoning Commission is requiring this drainage and utility easement to also be dedicated as the alley on the Final Plat prior to filing it with Anoka County. Staff has also asked that the additional five (5) feet of land immediately north of the alley be added to this 16 feet for a total of 21 feet. The reason for this is that it is cleaner for the city to have the entire 21 feet dedicated versus Conoco owning the five feet. However, Conoco is still responsible for constructing the retaining wall and fence and maintaining both. A contingency regarding this will be incorporated with the Conditional Use Permit approval. That way if Conoco were to sell a new owner would be required to obtain a CUP for operation of the station and the maintenance of the wall and fence would transfer to the new owner. The proposed plat has met the requirements of the Zoning Ordinance for preliminary plat review since the last meeting. The Engineering Department did a review of the changes made to the preliminary and the final plat and submitted a memo with their comments. The Final Plat also includes dedication of al! drainage easements and all other areas reserved for sanitary sewer, utility and water main easements. All required signature spaces have also been provided. The Platting Section of the Zoning Ordinance, includes miscellaneous provisions which stipulates a dedication of land and/or cash equivalent when a new plat is completed. The Ordinance requires that each plat shall hereafter provide for a dedication to the municipality an area not less than ten (10%) percent of the total proposed area to be subdivided, less any acreage devoted to streets. The requirement may be waived and/or modified by the Council, after recommendation by the Planning Commission, for one of the following reasons: 1. The enforcement of this provision would act as an extreme hardship to the property owner, because of the size of the tract involved, the topography of the land (zoning areas involved) or the owner has already dedicated comparable areas in other subdivisions in the City. 2. The owner contributes a cash equivalent to the City Treasurer for the "Park and Recreation Funds" of the City. A cash equivalent shall be a sum mutually agreed upon representing 10% of the market value of the tract in an underdeveloped state on the date of the pre!iminary plat is submitted to the City. COUNCIL ACTION: Page 2 CiTY COUNCIL LETTER Meeting of: April 14, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoning APPROVAL ITEM: Preliminary & Final Plat BY: Tina Goodroad BY: NO: Case #9704-11, 3701 Central Ave. DATE: April 7, 1997 The Planning and Zoning Commission discussed with the owner getting a piece of land dedicated to the City for a "welcome to Columbia Heights sign". The site plan enclosed shows a 1,660 square foot area at the south tip of the lot for this dedication. This contribution is all the owners propose. This amount of land does not equal the 10% land contribution required by ordinance, nor does it come close to totally what 10% of the land would cost. For your information, below is a list of properties in the redevelopment area, size of each lot and values of land, building and total based on taxes payable in 1996. Address Lot Size Land Value 3701 Central Avenue 3807 Central Avenue 3814 Central Avenue 3817 Central Avenue 3828 Central Avenue 3740 Reservoir Blvd. 3802 Reservoir Blvd. Minus alley Building Value Total 13,174 102,800 86,200 189,000 4,019 35,100 8,700 43,800 14,223 66,000 49,700 115,700 4,172 21,000 39,000 60,000 13,065 65,300 10,600 75,900 5,220 22,000 47,200 69,200 6,136 22,000 44,300 66,300 -1,792 - 9,981 TOTAL 58,217 324,219 285,700 619,900 10% 5,821.70 32,421.90 28,570 The Planning and Zoning Commission used this information and recommends to the City Council that Conoco dedicate the 1,660 square feet of land and provide cash for the remaining equivalent to reach the required 10%. Since staff would require the remaining five (5) feet north of the alley to be combined with the 16 foot alley, staff proposed adding this 560 square feet to the i,660 they are proposing for a total of 2,220 square foot dedication. Thus, the dollar amount will be reduced to $20,101.02 for the remaining cash equivalent. The owners are not in favor of the required cash equivalent and may provide information or a letter requesting a waiver to this requirement. Staff is also requiring the 1,660 square foot be indicated on the Final Plat as an outlot. Finally, a Quit Claim Deed will be required to be attached to the property the company is conveying to us. RECOMMENDED MOTION: Move to approve the preliminary and final plat provided the following are completed and approved by Staff: I. The dedication amount required totals 2,220 square feet of land and $20,101.02 in cash equivalent to the required 10% dedication requirement. 2. The drainage/utility easement of 16 feet plus the additional five foot be indicated on the Final Plat as an alley. 3. The dedication area of !,660 square feet be indicated on the Final Plat as an outlot. 4. A Quit Claim Deed be prepared and approved by the City Attorney and attached to the property the company is conveying to the City. COUNCIL ACTION: ccag0497.no4 IIit1111 w @~ 0 O) F- () F- ¢) ( ~7 d - "J cD _J I-I.t~lON -- CITY COUNCIL LETTER Meeting of: April i4, 1997 AGENDA SECTION: PUBLIC HEAR lttGS ORIGINATING DEPT.: CITY MANAGER NO: t~ Planning and Zoning,,~ APPROVAL iTEM: Site Plan, East Site ~ ~ BY: Tina Goodroa BY: NO: Case 9704-11, 3701 Central Ave. DATE: April 7, 199~7~' ~ ~AST SITE The Planning and Zoning Commission reviewed the request of Mr. Bahe and Mr. Williams for Site Plan review of the east side. The east side will contain one structure including a car wash and six (6) fueling stations. The structure is planned to be two stories with the main floor totaling 6,400 s.f. plus a car wash of 1,740 s.f. for a total of 8,140 s.f. The second floor will contain 7,480 square feet. This proposal is 1,250 square feet smaller than the first proposal. The main floor will serve as the convenience store with the upper floor housing office space, retail and a possible express type restaurant. Both uses, the gas station and express restaurant will require conditional use permits. Only six (6) fueling stations (from the original plan of ten) are planned south of the building. As the site plan indicates, the layout for the new plan is similar to the existing layout with the building at the north end of the site instead of toward the south. The alley location has also improved as it is now located at the far northeast portion of the lot and removed from the commercial use altogether. The architect has also added trees between the commercial site and alley to provide a barrier. The propane tanks are still planned for the east side site located along the front of the building. The Fire Inspector has provided a memo of approval for this location. Se%b~cks Ail required zoning setbacks have been met at the east side. Additional setbacks are required including Section 9.116(18) of the Motor Fuel Section of the Zoning Ordinance which requires the setback of any canopy or weather protection, freestanding or projecting from the station structure, shall not be less than ten (10) feet from an abutting property line. The site plan indicates that this ten foot requirement is met on the west side. This is the only canopy side near a street right of way. A required landscape yard is also being provided along the east side between the parking spaces and Reservoir Boulevard. Both solid wood fencing and trees are planned to provide the required screening for the neighbors along Reservoir Boulevard. Off-Street Parkinq Section 9.1!9(t,u,v) of the Zoning Ordinance requires retail businesses to have at least one (!) off-street parking space for each two hundred (200) square feet of net floor area. Restaurants are required to have at least one (1) space for each three (3) seats based on capacity design. Office space is required to have at least one (!) parking space for each two hundred (200) square feet of net floor area. Parking calculations for the east side will layout as follows (however, please note that the net floor area allows for exclusion of spaces such as window display, fitting rooms, stairs, escalators, dead storage and heating and utility rooms}: COUNCIL ACTION: Page 2 CiTY COUNCIL LETTER Meeting of: April 14, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoning APPROVAL ITEM: Site Plan, East Site BY: Tina Goodroad BY: NO: Case 9704-11, 3701 Central Ave. DATE: April 7, 1997 Parking Calculation Net Sc~are Feet/Factor of Reciuired Retail Main Level 3800 200 sf 19 Upper Level i000 200 5 Office Main Level 0 0 0 Upper Level 1400 200 7 Restaurant Seats F~c~or Main (Deli) 6 3 seats 2 Upper (expr.rest.) 30 3 seats 10 Total Required 43 Total Provided 43 Two handicap spaces of 9'x20' are required with one van accessible space with an eight (8) foot aisle. All other spaces must be 9' x 20' parking spaces. L~ndscapinq/Screeninq On the east side of the lot is a six (6) foot high solid cedar fence planned between the sixteen (16) parking spaces and the property line. Plantings are also planned on the outside of this fencing facing Reservoir Boulevard. The site plan has also indicated all of the existing trees located on the site. Other screening provided on this site is located at the northeast portion of the lot. At the north line of the alley a retaining wall and six foot high fence will be constructed. This will provide the required screening for the residents to the north. On the south edge of the alley the owners will be planting five (5) trees to serve as a barrier between the public alley and commercial use. This new alley location and plantings are a large improvement to this site. Finally, additional plantings are planned along the east side of the building facing Central Avenue. All required screening/landscaping is being provided. Any outdoor storage of trash or dumpsters must be stored and screened in a separate enclosure and remained closed when not is use. Traffic/Access Entrances into the east site have a few new changes. The new drawings have been submitted to MNDOT and all approvals must be contingent upon their approval of the new accesses. Traffic Commission approved the site plan contingent upon MNDOT approval. The architect will also provide a drawing which shows the tanker fuel trucks on the lot. The trucks will exit via two different ways. One method is to exit on Central Avenue and go north. The second is for the truck to exit onto Reservoir and go South. This drawing will be presented with more detail at the meeting. COUNCIL ACTION: CITY COUNCIL LETTER Page 3 Meeting of: April 14, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoning APPROVAL ITEM: Site Plan, East Site BY: Tina Goodroad BY: NO: Case 9704-11, 3701 Central Ave. DATE: April 7, 1997 As the site t ~ates, a new curb cut of 34 feet ms proposed twenty (20) feet north of the existing curb cut on the west side of the lot. The curb cut for "delivery only" has been eliminated on this new plan. Sixty-four (64) feet further north is another existing curb cut they plan on using and, finally, a second new curb cut is planned as an "exit only" at the northwest corner of the lot for cars exiting the car wash. There will be a twenty (20) foot drive at the exit of the car wash and underground heated coils are planned for the entire lot. On the east side, a curb cut is proposed for the new alley placement at the northeast corner of the lot of sixteen (16) feet. A new cut is planned twenty-four (24) feet south of the alley to serve as an entrance only. This is also planned to be twenty-four (24) feet wide. Following south thirty-three (33) feet is a second new curb cut proposed to be 24 feet to be used as an entrance and exit. Finally, the owners plan to use the existing curb cut at the southeast portion of the lot along Reservoir Boulevard. Other Issues Underground heated coils will be used throughout each lot to aid in snow removal. Catch basins and drainage plans will have to be reviewed by the Engineering Department. Other items to be reviewed by the Engineering Department include: 1. Apron construction through the sidewalk must be designed for the convenience and safety of pedestrian traffic. 2. The property owner retains ownership and responsibility for all monitoring wells on the property and in the right of way area. RECOMMENDED MOTION: Move to approve the Site Plan (east site) as it meets appropriate zoning requirements provided the following contingencies are completed and required approvals are made prior to occupancy: 1. Approval of the second reading of Ordinance #1340 (eliminating the restriction on the number of bays). 2. Approval of the first and second reading of Ordinance #1341 (rezoning of redevelopment property). 3. Approval of Final Plat. 4. Review and approval of proposed grades, catch basins and drainage by the Engineering Department. 5. Apron construction through the sidewalk must be designed for the convenience and safety of pedestrian traffic. 6. The property owner retains ownership and responsibility for all monitoring wells on the property and in the right of way area. 7. Ail building construction drawings be approved by the Building Official, Engineering Department and Fire Inspector and the Anoka County Health Inspector. 8. Plat and Site Plan be approved by the Traffic Commission (has been approved). 9. Plat and Site Plan be approved by MNDOT. COUNCIL ACTION: Minnesota Department of Transportation Waters Edge 1500 West County Road B2 Rosevitle, MN 55113 April 2, 1997 Tina Goodroad City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, M2q 55421-3878 Dear Tina Goodroad: SUBJECT: Bobby & Steve's Auto World Preliminary Plat Review P97-026 East and West of Trunk Highway (TH) 65, North of 37th Avenue NE Columbia Heights, Anoka County CS 2710 The Minnesota Department of Transportation (Mn/DOT) has reviewed the Bobby & Steve's Auto World preliminary plat in compliance with Minnesota Statute 505.03, subd. 2, Plats. We find the plat acceptable for further development with consideration of the following comments. Mn/DOT will be eliminating the existing center median openings on TH 65. These median openings have become hazardous due to the high traffic volumes and the lack of let5 turn lanes on the roadway. No new center median openings will be allowed. MnJDOT holds the right to restrict access to TH 65. In accordance to State law, Mn/DOT is required to provide only one access to a parcel if no other access is available. In addition, these accesses can be limited to right-in and right-out movements only. Furthermore, greater access to TH 65 would multiply the points of potential vehicle conflict on this arterial. Arterials such as TH 65 were constructed to serve regional mobility needs rather than to provide property access. When access points increase along a highway, they degrade the highway's capacity and safety. However, for these sites, we will consider greater access to the highway than legally required. We will allow both of the proposed accesses to the west site. However, these accesses will be limited to right.-in/right-out only. In reference to the revised site plan submitted March 21, 1997, we will allow two accesses to the east site. These accesses will be limited to a right-out only for the northern-most access and a fight-in/right-out only for the center access. An equal opportunity employer Tina Goodroad April 2, 1997 page two We will not allow the southern-most proposed access to the east site. This proposed access is not safely distanced from the TH 65/37th Street intersection. In addition, traffic avoiding the TH 65/Reservoir Boulevard intersection could also' improperly use this proposed access in combination with the southern-most Keservoir Boulevard access as a short-cut or informal right turn lane to TH 65. ' Approved access permits will be required on both sites. Bill Warden of our Permits Section may be contacted at 582-1443 for further information regarding permit processes and the appropriate forms. Any use of or work within Mn/DOT right of way will require an approved Mn/DOT permit. The permit required depends upon the nature of the proposed work. As noted above, Bill Warden of our Permits Section may be contacted for further information regarding the permit process. Please contact me at 582-1654 with any questions regarding this review. Sincerely, eters ~ Senior Transportation Planner/Local Government Liaison Duane Engle, Lan Construction Skip Anderson, Anoka County Surveyor Minnesota Department of Transportation tAetropolitan Division Waters Edge 1500 West County Road B2 Roseville, MN 55113 April 2, 1997 Tina Goodroad City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421-3878 Dear Tina Goodroad: SUBJECT: Bobby & Steve's Auto World Preliminary Plat Review P97-026 East and West of Trunk Highway (TH) 65, North of 37th Avenue NE Columbia Heights, Anoka County CS 2710 The Minnesota Department of Transportation (MnfDOT) has reviewed the Bobby & Steve's Auto World preliminary plat in compliance with Minnesota Statute 505.03, subd. 2, Plats. We find the plat acceptable for further development with consideration of the following comments. Mn/DOT will be eliminating the existing center median openings on TH 65. These median openings have become hazardous due to the high traffic volumes and the lack of left turn lanes on the roadway. No new center median openings will be allowed. Mn/DOT holds the right to restrict access to TH 65. In accordance to State law, Mn/DOT is required to provide only one access to a parcel if no other access is available. In addition, these accesses can be limited to right-in and right-out movements only. Furthermore, greater access to TH 65 would multiply the points of potential vehicle conflict on this arterial. Arterials such as TH 65 were constructed to serve regional mobility needs rather than to provide property access. When access points increase along a highway, they degrade the highway's capacity and safety. However, for these sites, we will consider greater access to the highway than legally required. We will allow both of the proposed accesses to the west site. However, these accesses will be limited to fight-in/right-out only. In reference to the revised site plan submitted March 21, 1997, we will alloTM two accesses to the east site. These accesses 'will be limited to a right-out only for the northern-most access and a right-in/right-out only for the center access. An equal opportunity employer Tina Goodroad April 2, 1997 page two We will not allow the southern-most proposed access to the east site. This proposed access is not safely distanced from the TH 65/37th Street intersection. In addition, traffic avoiding the TH 65/Reservoir Boulevard intersection could also improperly use this proposed access in combination with the southern-most Reservoir Boulevard access as a short-cut or informal right mm lane to TH 65. ' Approved access permits will be required on both sites. Bill Warden of our Permits Section may be contacted at 582-1443 for further information regarding permit processes and the appropriate forms. Any use of or work within Mn/DOT right of way will require an approved Mn/DOT permit. The permit required depends upon the nature of the proposed work. As noted above, Bill Warden of our Permits Section may be contacted for further information regarding the permit process. Please contact me at 582-1654 with any questions regarding this review. Senior Transportation Planner/Local Government Liaison C~ Duane Engle, Lan Construction Skip Anderson, Anoka County Surveyor ,/ I I I o% CITY COUNCIL LETTER Meeting of: April 14, 1997 AGENDA SE ION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER'' NO: i~ Planning and Zoning ~ APPROVAL BY: ITEM: Site Plan, West Site -~ BY: Tina Goodroa ~" NO: Case 9704-11, 3701 Central Ave. DATE: April 7, !9~q~-' ~ The Planning and zoning Commission reviewed the request of Mr. Bahe and Mr. Williams for Site Ptan Approval of the west site. The west site will be used strictly for motor vehicle repair. This use is contingent upon the approval of the rezoning to "RB", Retail Business as "RB" is the only district in which minor motor vehicle repair is allowed. A conditional use permit will also be required. The west site plan has a few minor changes. Parking will be located along the east and south property lines. The 8,280 square foot building is designed for ten (!0) bays, two of which are for quick lube service. Originally, these two bays were planned with an exit to the alley and this has been eliminated on the new plans. All ten bays will enter/exit from the front. The owners plan to.use a portion of the main level and basement level for storage and conduct small engine repair in the middle of the structure where the entrance is located. All setback requirements are being met at this site. Off-Street Parkin~ Section 9.116(4) (s&t) of the Zoning Ordinance requires motor vehicle repair to have at least six (6) parking spaces plus two (2) off-street parking spaces for each service stall. Retail use requires one space for each two hundred (200) square feet of net floor area. Parking calculations for the west side will layout as follows: Service Bays: Service Shop: Retail: Ten (10) x 2 per bay = 20 Repair, 800 s.f. divided by 200 = 4 400 s.f. divided by 200 = Total Required: Total Provided: 26 26 Appropriate size of stalls are being provided as well as one required handicap van accessible space. ~anQscapinq/Screeninc Landscaping plans on the west side include plantings and trees. Plantings are proposed at the northeast and southeast corners where pylon signage is proposed. Trees are planned along the rear of the building in between the structure and alley. The patio area from the original plan has been eliminated. Trash will still be kept at bay 10, thus, no outside dumpster is planned. If, in the future, any waste container of any kind is left outside an appropriate enclosure will be required. No additional screening is required on the north or south ends as the abutting properties are both commercial. Traffic/Access The west site will use an existing curb cut located at the southeast end. A second curb cut is proposed at the north end to allow for two accesses. Both curb cuts will be 24 feet and this plan will have to be reviewed by MNDOT. Liqh~inq A lighting plan is being prepared and will be presented by the architect at the meeting. COUNCIL ACTION: ~ITY COUNCIL LETTER Meeting of: April 14, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoning APPROVAL ITEM: Site Plan, West Site BY: Tina Goodroad BY: NO: Case 9704-11, 3701 Central Ave. DATE: April 7, '1997 Elevation drawings for both sites are also being prepared and will be presented at the meeting. Staff has reviewed all site related issues and is satisfied with the plan provided contingency items are completed prior to issuance of an occupancy permit. RECOMMENDED MOTION: Move to approve the Site Plan as it meets appropriate zoning requirements provided the following contingency items are completed and approvals are made prior to occupancy: !. Approval of second reading of Ordinance 1340 (eliminating the restrictions on the number of bays). 2. Approval of first and second reading of Ordinance 1341 (rezoning of redevelopment property). 3. Approval of Final Pla5. 4. Review and approval of the proposed grades and drainage by the Engineering Department. 5. Apron construction through the sidewalk must be designed for the convenience and safety of pedestrian traffic. 6. The property owner retains ownership and responsibility for all monitoring wells on the property and in the right of way. 7. Ail building construction drawings be approved by the Building Official, Engineering Department and Fire Inspector and the Anoka County Health Department. 8. Plat and Site Plan be approved by the Traffic Commission. 9. Plat and Site Plan be approved by MNDOT. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 14, 1997 AGENDA~ECTION: PUBLIC HEARINGS ORIGINATING DEPT.: ...... CITY MANAGER NO: Planning and Zoning./~ A~PROVAL iTEM: Conditional Use Permit ~_~ BY: Tina Goodro ~"' ] BY: NO: Case #9704-11, 3701 Central Ave. DATE: April 7, i99k7~ The Planning and Zoning Commission reviewed the request of Mr. Bob Williams and Jeff Bahe for two Conditional Use Permits to operate a motor fuel station with repair and an express restaurant to allow the construction of the new station on the east side and repair on the west. Section 9.!t3(2) (g-h) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit to operate a motor fuel station (minor) and major fuel stations with minor repairs (not to exceed four (4) bays) subject to Section 9.117. A CUP is also required for a restaurant, cafe, tea room, bar, prepared food outlets subject to Section 9.116(15) and prepared food delivery establishments as such establishments are defined in Section 9.103(63). Hours of operation are limited to !:00 a.m.. if the owners wish for an extension, a request would have to be made and added as a contingency. Please note that the second reading of Ordinance 1340 will still require a CUP for motor vehicle repair but the restriction on the number of bays has been eliminated. The site plan indicates a convenience store on the east side which will contain a deli on the main floor and an express style restaurant on the upper level. The west side will contain an 8,280 square foot structure for motor vehicle repair with ten (i0) bays, two of which will be used strictly for quick lube. Since an extensive site plan review was just completed, t will not reiterate what was discussed. However, the approval of the Conditional Use Permits will be contingent upon the approval of the site plan as well as the other planning related requests for this redevelopment. It should be clarified that appropriate parking is being provided for each use, setbacks are being met and required screening is provided. The Conditional Use Permits are effective for one year from approval. The reason ! bring this up is because the owners have not committed to a specific express restaurant. If the owners fail in getting a restaurant operating in one years time, this CUP approval will have to be reviewed. Conditional Use Permits are also helpful if problems with the site develop. Any CUP can be reviewed by the Planning and Zoning Commission and even revoked if violations of the permits are identified and not fixed within an appropriate time frame. RECOMMENDED MOTION: Move to approve the two Conditional Use Permits as all Zoning requirements are being met provided the following contingencies are completed and required approvals are made prior to occupancy: !. Approval of second reading of Ordinance 1340 (eliminating the restriction on ~he number of bays). 2. Approval of first and second reading of Ordinance 1341 (rezoning). 3. Approval of Final Plat. 4. Approval of Site Plan and related site plan contingencies. COUNCIL ACTION: CITY CO!/NCIL LETTEP Meeting of : APRIL i4, 1997 PUBLIC HEARINGS AGENDA~SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPT.: CITY MANAGER NO: ~ ADMINISTP~ATION APPROVAL NO: , DATE: APRIL 4, 1997 ~/ A request to vacate a portion of an alley located in the Central Avenue Subdivision and the Spain's Addition has been received. This is in conjunction with the development and ~e-plat of the area at 37th and Central Avenue N.E. to be called BOBBY AND STEVE'S AUTOWORLD. The Public Works Department has looked at the alley and has no objection to it being vacated, with the utility easement remaining in place. The Ordinance describes the 16 foot access easement to the North-South alley that ~he City will receive. RECOMMENDED MOTION: Move to waive the first reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to establish April 28, 1997 at approximately 7:00 p.m. as the second reading of Ordinance No. i342, an Ordinance Amending Ordinance No. 853 City Code of !977, Vacating a Certain Alley and accepting a 16 foot access easement. COUNCIL ACTION: ORDINANCE NO. 1342 BEING AN ORDINANCE AMENDING ORDINANCE NO.853 CiTY CODE OF 1977, VACATING A CERTAIN ALLEY AND ACCEPTING AN ACCESS EASEMENT The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the public alley over, across, and under the following described property, to wit: That part of the alley found within the plats of CENTRAL AVENUE SUBDIVISION and SPAIN'S ADDITION, Anoka County, Minnesota lying between the easterly extension of the northerly line of the South 41 feet of Lot 9, said CENTRAL AVENUE SUBDIVISION and the northwesterly right of way line of RESERVOIR BOULEVARD, excepting and reserving the authority of any person, corporation or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. Section 2: Accepting a 16 foot wide access easement across Lot 1, Block 2, BOBBY & STEVE'S AUTOWORLD, Anoka County, Minnesota, Centedine of said access easement described as follows: Commencing at the easterly most corner of said Lot 1; thence South 35 degrees 49 minutes 14 seconds West along the southeasterly tine of said Lot 1, a distance of 13.00 feet; thence North 55 degrees 02 minutes 57 seconds West, a distance of 106.79 feet to the easterly line of the alley adjoining said Lot I and there terminating. Sidelines of said easement are to be prolonged or shortened to terminate at the southeasterly line of said Lot I and the easterly line of said alley.. The said 16 foot wide access easement is to be paved with concrete in accordance with City specifications at no cost to the City. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: April 14, 1997 Date of Passage: Offered By: Seconded By: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of:April 14, 1997 AGENDA SECTION: I TENS FOR ORIGINATING DEPAR~MENT~ CITY MANAGER NO: ~ CONSIDERATION PUBLICWbRKS /// ~// " ITEM: FIRST READING OF ORDINANCE NO.,._ ....... aY: Mark Winson fiy~4~'U~'~ BY: ~. LOADINGREVISING FRoMORD' 853ALLEYsTO PERMIT ~¢]~UNLOADING/t~ ,~ ~/ ANT) DATE: April 7, t997/; DATE:d?/.~, '~ ?' Background: A resident in the 5200 block of 4th Street has made a number of calls to the Police Dept. regarding the blocking of the alley behind Galaxy Auto and Heights Liquor by delivery, trucks. Police response to these complaints has revealed a conflict in the City's ordinances. Ordinance 853, Secdon 7.205(9), states that commercial vehicles shall not be permitted to park or stand longer than 24 hours continuously or in lkont of, or beside any property in a residential district, except for the purpose of loading or unloading. Ordinance 853, Section7.205(3) states in part that no person shall park in an alley. Discussion: The Traffic Commission reviewed these ordinances at their meeting of March 5 and have requested that the City Council consider amending Section 7.205(3) to allow vehicles to park in an alley "for the purpose of loading or unloading". Attached is an ordinance amending Section 7.205(3) to allow this. RECOMMENDED MOTION: Move to waive the reading of Ordinance No. .................. ,, there being ample copies available to the public. RECOMMENDED MOTION: Move to establish April 28, 1997 at approximately 7:00 P.M. as the date and time for the second reading of Ordinance No. , an ordinance amending Ordinance 853, Section 7.205(2), City. Code of 1977, pertaining to parking in alleys. 97-198 COUNCIL ACTION: ORDINANCE NO. BEING AN ORDINANCE TO PERMIT PARKING IN AN ALLEY FOR THE PURPOSE OF LOADING AND UNLOADING The City of Columbia Heights does ordain: Section 1: Section 7.205(2) of Ordinance No. 853, City Code of 1977 which currently reads as follows, to wit: 7.205(2) No person shall park a vehicle in his custody or control in such a manner as to protrude into or obstruct a lane designated for moving traffic or a fire lane, or park a vehicle on a residential street where parking is prohibited, or park a vehicle in any alley. is hereby amended to read as follows: 7.205(2) No person shall park a vehicle in his custody or control in such a manner as to protrude into or obstruct a lane designated for moving traffic or a fire lane, or park a vehicle on a residential street where parking is prohibited, or park a vehicle in any alley except for the purpose of loading or unloading. Section 2'. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roi1 Call: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Kathy Young, Assistant City Engineer Thomas M. Johnson, Chief of Police~ Topic for March Traffic and Safety Commission February tl, 1997 On February 10, 1997, we responded to a call of a truck blocking the alley in the 5200 block of 4th Street. The vehicle blocking the alley was a commercial vehicle pumping oil into Galaxy Auto. We have had the same complaint for vehicles unloading at the city liquor store. We also received a similar complaint prior to this one that another officer handled. The officers responded to the complaints in two different ways in spite of the complaints being almost identical. The problem is that two of our ordinances appear to conflict with each other: 7.205(3) states in part that you cannot park in an alley; 7.205(9) states that commercial vehicles shall not be permitted to park or stand longer than 24 hours continuously or in front of, or beside any property in a residential district, EXCEPT FOR THE PURPOSE OF LOADING OR UNLOADING. Please advise if 7.205(8) pertains to alley ways or not and if 7.205(2) pertains to commercial vehicles in alley ways. TMJ:mld 97-087 Official Proceedings Columbia Heights Traffic Commission March 5, 1997 Page 3 VI. OTHER NEW BUSINESS Ao A REQUEST TO RESTRICT DELIVERY TRUCKS FROM BLOCKING ALLEYS. Ms. Ballentine of 5230 4th St. N.E. was present as well as Scott Turner of Galaxy Auto Center. Galaxy Auto has four different services using the alley. These services are for garbage, waste oil, oil delivery and tire disposal. Deliveries or pick-ups are usually only 15 minutes in length. Ms. Ballentine's complaint is that she cannot get into her driveway when these trucks are blocking the alley. She indicated that the City's Liquor Store delivery trucks are sometimes parked for up to twvo hours. She suggested that these deliveries be made to the side of the store rather than in the alley. Police Chief Johnson stated that the police have responded to complaints of vehicles unloading at the City Liquor Store and blocking the alley. The problem appears to be a conflict in the ordinance that has two different interpretations; 7.205 (3) states that there is to be no alley parking and 7.205 (9) states that commercial vehicles shall not be permitted to park or stand longer than 24 hours, except for the purpose of loading or unloading. There is no time limit spelled out in the ordinance. Commissioner Duda suggested that a letter be sent to the Liquor Store Manager. Commissioner Jolly indicated that the City Manager should resolve this issue as he supervises the Liquor Store Manager. Motion by Duda, second by Goodman to direct the City Manager to resolve the issue of the Liquor Store delivery trucks blocking the alley. Roll Call: Alt ayes. The Commission members requested that a copy of any correspondence by the City Manager be given to them: Galaxy Auto will also remind their delivery trucks to be courteous and be careful not to block the alley. Police Chief Johnson will issue Ms. Ballentine a permit to park in front of her house between now and the time th.is issue is resolved. Official Proceedings Columbia Heights Traffic Commission March 5, 1997 Page 4 VII. VIII. Motion by Duda, second by Jolly, to request that the City Council add the terminology "except for the purpose of loading or unloading" to Ordinance 7.205 (3). Roll Call: All ayes. REPORTS A. CITY ENGINEER PROPOSED TRAFFIC LANE MODIFICATIONS ON 40TH AVENUE AT CENTRAL AVENUE. Staff indicated that Mn/DOT has reviewed the intersection and they are not proposing to restrict parking on the north side of 40th Avenue. 2. REQUEST FOR HANDICAP PARKING SIGN Ms. Karen Linge has requested a handicap parking sign at 4351 6th St. The handicap permit number was provided. Motion by Carlson, second by Duda, to install a handicap parking sign at 4351 6th Street. Roll Call: All ayes. 3. APRIL MEETING The April Traffic Commission Meeting will be held on Monday, March 31, 1997 at 7:00 P.M. B. POLICE CHIEF C. COMMISSIONERS .ADJOURNMENT Motion by Goodman, second by Sturdevant, to adjourn the meeting at 8:50 P.M. Roll Call: 'All ayes. Respectfully subm, kted~ ~ Traffic Conuuission Secretary CITY COUNCIL LETTER Meetin[~ of: APRIL t4. 1997 ,1TEHS FOR AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER t'/ C 01't S J D E RAT 1 0 lq S~ NO: FINANCE APPROVAL INTERFUND LOANS AND AUTHORIZING YEAR-END DATE: 4/3/97 ~ ~! ~--~, DATE: Periodically it is necessary to do interfund loans and transfers to various funds to cover deficits. Staff reviews this pmiodically during the year and, in particular, at the end of the year a~~ part of the annual audit process. At the end of 1996, there was a need tbr some internal loans to cover deficits in various funds that have significant outstanding receivables. Communi¢' Development: Four of these fimds are in the Community Development area where there was a receivable fi:om Anoka County Conwnunity Development Block Grant in excess of $180,000. At year-end, Community Development had not submitted the documentation necessary to receive these funds from the County. Once Community Development does submit the required documentation the funds will be received fi'om CDBG and will cover the majority of these deficits. State Aid Maintenance & Constntction: By the nature of these two funds, the City pays tbr a large portion of the State ,Kid street maintenance and construction costs and later receives reimbursement from the State. The final area with small deficits at year-end is in the development accounts/hr Medtronics and Sheffield. Both of these funds have small deficits pending land sales in both of the areas, The attached schedule reflects the deficits in these accounts and indicates the receivables that are available to offset the deficits. In addition, at the end of 1996 there was a deficit in the Energy Management Fund. This is the fund that pays tbr ~1 of the utility expenses and contract maintenance costs under the Honeywell contract. When this fund was established several years ago, the amount that was budgeted to be transferred into the fund each year was based on utility costs under the base year of the contract. Since that time period rate in,eases fi:om NSP and Minnegasco have created a deficit in this fund of $19,897, The proposed transfer/'rom the General Fund will cover this deficit. The Paratransit Fund which covered the Columbia Heights Shared Ride program is~0*lon~r functional as this program was phased out in Columbia Heights. The ttmds remaining in the fund came/'rom the General Eund and should be transferred back to the General Fund to eliminate the necessity of carrying the Paratransit Fund on our records. The attached resolution accomplishes these interfund loans and transits. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 97- Being a Resolution Authorizing Temporary Year-End Inter fund Loans and Authorizing Year-End Transfers. WE:tin 97(~035 Attachment COUNCIL ACTION: RESOLUTION NO. 97- AUTHORIZING TEMPORARY YEAR-END INTERFUND LO.a2qS AND AUTHORIZING YEAR-END TRANSFERS WHEREAS. the City Cotmcfl of the City of Columbia Heights has received preliminary year-end tinancial reports for the period ending December 31~ 1996, and; WHEREAS, some funds have deficits at year-end due to outstanding receivables, and: WHEREAS, the Paratransit Fund is no longer needed or used, and; WHEREAS, there is an operating deficit in the Energy Management Fund: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the tbllowing temporary loans and transfers be effective as of December 31, 1996: Temporary Interfund Loans Loan to: Loan/'rom: Community Development Fund Community Development Block Grant Fund EDA Fund HRA Fund State Aid Maintenance Fund State Aid Construction Fund Medtronic Development Fund Sheffield Redevelopment Fund General Fund $41,652.46 158,006.85 29,785.38 7,332.65 15,767.20 71,579.18 .38,156.17 32,933.82 395,213.71 Transfer to: Transfer from: Interfund Transfers Energy Management Fund General Fund Paratransit Fund 19.897.57 28,061.92 47,959.49 Passed this Offered by: Seconded by: Roll Call: day of .,1997 Joseph S. Sturdevant, Mayor Council Secretary MEMORANDUM DATE: April 9, 1997 TO: FROM: RE: WALT FEHST CITY MANAGER WILLIAM ELRITE FINANCE DIRECTOR INTERFUND LOANS AND TRANSFERS Based on the discussion at the Council work session on April 7~, the proposed interfund transfers and loans are tbr the period ending December 31, 1996. The schedule of interfund loans does not take into consideration any potential surpluses that may occur in the 1997 budget. The intent of this loan is to simply clean up 1996. Most of the loan amounts are offset by specific receivables. In the case of the HRA fund, which was closed out in early 1996, there remains a deticit balance of $7,332.65. The majority of this deficit could be attributable to the severance pay to the previous director, Don Schneider, upon his departure from the City. At that time, the accumulated value of his accrued vacation and payable portion of sick leave was $9,223. The deficit in the EDA fired is primarily due to an overestimation of revenue when Mr. Schneider prepared the 1996 budget for that fund. This could possibly be covered by surpluses in 1997 ii'expenditures are kept to a very bare minimum. If there are any other questions on these items, please let me know. WE:dn 9704()35 CD o ~ ~~oo ~ o~ oo 00~ 0~ 00~0 00~ ---oo O0 O0 (D 0 0 DO ~0 zl-' ~m CITY COUNCIL LETTER Meeting of: April !4, 1997 AGENDA SECTION: RESOLUTIONS AND ORDINANCES ORIGINATING DEPARTMENT: CITY MANAGER' S NO: ~ CITY MANAGER' S APPROVAL ITEM: RESOLUTION REQUESTING CHANGE PERSONNEL~, ~ ~' POLICY DATE: 4-8-97 ~?~"{ / J,.,.~, ~ ,DATE: At the work sessions of March 3 and April 7, 1997, staff recommendations Eo changes in the maximum reimbursement allowable per calendar year per employee for education and tuition reimbursement were discussed. As a result of the survey of various area communities (see attached), the fact tha~ the current maximum education and tuition reimbursement for Columbia Heights employees of $600 has existed since 1984, and we can control the amount of monies available for reimbursement as our policy states it is contingent upon availability of funds, staff recommends increasing the maximum amount of reimbursement allowable per employee to $1,500 per year. Attached is a copy of the education and Eraining reimbursement program (in its entirety)as it currently exists, with the proposed change from $600 to $1,500. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: move to adopt Resolution 97- 32 , Resolution Adopting Revisions in the Personnel Policy Manual. COUNCIL ACTION: RESOLUTION 97- 32 ADOPTING REVISIONS IN THE PERSONNEL POLICY MANUAL WHEREAS, in order to establish an equitable and uniform procedure for dealing with personnel matters, the City of Columbia Heights previously adopted a revised Personnel Policy Manual, dated November 13, t989; and WHEREAS, as a result of a review of the Personnel Policy Manual, revisions are recommended for adoption: NOW, THEREFORE, BE IT RESOLVED by the Columbia Heights City Council that it does hereby adopt the clunges to the Personnel Policy Manual, dated April 14, 1997, a copy of which is on file in the Office of the City Manager; and, BE IT FURTHER RESOLVED that such revision in the Personnel Policy Manual be effective April 14, 1997. Passed this ____ day of April, 1997. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary SECTIC~ 7 I. Education and Training The Education and Training P~imbursa~ent Program s]~]l he as follows: ae PURPOSE TO encourage e~ployees to continue their formal educational train/rig by taking academic coupes, on a voluntary b~sis, to keep pace wi~h the deemnds of their current job, and to encourage employees to acquir~ knowledge and develop skills necessary to enable the~ to seek reasonable ~onal opportunities within the City. FozTnai educational training n~uns academic courses offered by accredited institutions incl~ding vocatior~al schools, colleges, ar~ ~%iversities, as well as adult education courses. This program is not irt~ to finance college degrees for empl~s, but rather to help defray ~he cost of d0taining tra/ning frc~ academic instituticms. In offering such a program, the City develops depth within its various departments, alon~ with a better qualified, ~ore w~ii-rounded, effectiv~ and efficient work force. ELIGIBILITY Only full-time pezmanent City employees who have satisfactorily com- pleted their proha~~ period will be eligible for program benefits. An e~ployee receiving benefits under this program must re~a{n in City employment for at least one y~ar following ccmpletion of the course for which they receive reimbursement, since this program is beneficial to the employee as w~ll as the City. By suh~i~ an application for relmburs~nent, the e~ployee shall agree to the City's ~ploy for one year following cc~pletion of the course or agree to refund the rei~b0rs~e~t received within one y~ar of his/~r texmination (through cash payment or witbhold~ frc~ final paycheck). Participation in the program is on a voluntary basis. Therefare, all cours~k must be taken outside the s~ployee's nonmal working hours. attend class during h/s/her nomnal working hours. In such cases, the employee will not receive pay for those hours of ~he nozmai ~orking day during which he/she is engaged in class-related activities. Proposed coursework must be job-related or coursework which would enable the employee to seek reasonable p~;otiom-~ opportunities within the City. Coursework is considered job-related if: 1. Its content has a direct effect on the kr~wleck3~s, skills and abilities needed to keep pace with the perfonmance re--ts of the employee's current Job; 2. Attendance at such course will eamhance the employee's effectiveness in h/s~e= current position; and/or, 3. Attendance at such course will benefit the department in which the Coursework that would enable the eeployee to seek reasonable tionai opportmxities (as judged by the City F~na~ or his/harm AP designee) within the City is considered as such if the following S~CTIC~ 7 I. Education and Trainin. _g El__i~ibility Re~//~-~,~nts (Contirmed) 1. It would enable the ~mp!oyee to meet the mLnimum qualification stan~-~ds of t~ position the e~pto~e aspires to within ~he City, and, 2. It would e~ble the employee to acqu/=~ the knowle~, skills, and abilities necessary to meet the perfo~ requirements of This program will reimt~rse the e~pi~ 100% of the approved course tuition for Job related courses, and 50% of ~ ~ tui~ for courses which wculd enable the e~pl~ to seek reasonable prcmotional opportunities within the City, a~d does employees for books, s~udent health fees, mater~ls fees, nor registration fees. Approved course tuition /s that which does not e= U of _for adjudged by the City Manager or his/her deszgnee). Expenses ~or wnlcn the e~plcyee is ~t~ ~b~ough other educational ir~entive programs, for example, the GI Bill, scholarships, etc. will not be covered. 1. R~h~rs~ent will be provided con%~t upon t, he following: a. Prior to enrolling in a course, the emplo~ mus~ comp!ere a Request for Educational Assistance Fozm. for his/her signature. The depa~-~,anr, neac~ will: 1. Review the request; 2. Ensuz~ it is omplete; and 3. Forward r~e material, includ~ hisser rec~,,~endation, to the division head. c. The division head will z~view ~he request, and forward the reimbarsed for ~he course, and the amount of re/mburs~ms~c (ba d on tuition). e. The City Manager's Office will noti~ the e~ployee, department head, and division head of the decision. 3. Upon om~l~on of ~he course, the ~pioyee shall suh~it proof of tuition payment and sat_~fac~ course cc~pletion to the Finance DeparU nt. a. Receipt.f~an the educational institution shall serve as proof of ~uition payment. b. An offic~-~ transcript, report, or certificate of satisfac~ry proof of satisf~ co=se c~le~on. Sat/sfactory com- pletion is defined as receiving a final grade of "C" or better, or if no grades are given, receipt of certification that th~ employee has ~passed" the class. Funding for this program is to be budgeted through the individual de~t. Max/aum re~t allowable per ~plcyee is $60§ per cal~r year. Rs~t monies for the program is con~t upon availability of fu~. 4-14-97 CITY COUNCIL LETTER Meeting of: 4/1. 4/97 AGENDA SECTION: BiD CONSIDERATI0N ORIGINATINGDEPARTM~/.: ,/) CITY MANAGER NO. t~ PUBLIC WORKS /,~ A? / (~./ ~ ITEM: AWARD OF 1997 MISCELLANEOUS BY: M. Winson ~'7~ ....... BY ¢~ NO. CONCRETE REPAIRS PROJECT #9700 q'"l~,~ DATE: 4/7/97 ~)' DA~E:. -~;~ On February, 24, 1997, Council authorized staff to seek sealed bids for the 1997 Miscellaneous Concrete Repairs and Installations, Municipal Project #9600. Specifications were sent to fiver companies. Three sealed bids were received for the bid opening on APril 7, 1997 at 10:30 a.m. The iow bid to replace concrete curb and gutter is less the estimate presented at the seal coat public improvement hearing; $21.00 per lineal foot compared to $22.00 presented at the hearing. The umt prices for other bid items are consistent with past prices. RECOMMENDED MOTION: Move to award the 1997 Miscellaneous Concrete Repairs and Installations, Municipal Project #9700, to Gunderson Brothers Cement Contractors Company, Inc. of Minneapolis, Minnesota, based upon their low, qualified, responsible Total Bid in the amount of $15 891.00 with funds to be appropriated from Fund 401-59700-4000; and, furthermore, to authorize the Mayor and CiW Manager to enter into a contract for the same. MAW:jb 97-200 COUNCIL ACTION: ~0 (.ri O'l Cfi C:, O1 C.q O'l (.q 0 0 0 ~ ~ o ~ ~ ~ o ~ 0 CD 0 0 0 0 0 0 0 03 4m. CO OJ CO CO 4~ O0 ~ 0 0 0 0 CZ3 0 0 0 0 0 · ~ ~ ~. o .~ b "o ~ 0 ~ CZ:, CO 0 ~ 0 0 0 0 0 m m 0 C) 0 m CITY COUNCIL LETTER Meeting of: 4/14/97 AGENDA SECTION: ORIGINATING DEPARTMENT: .~ CITY MANAGER ! NO. MUNICIPAL PROJECT #9701 ~,..~ DATE: 4/3/97 // DAT At the Public improvement Hearing on March 3, 1997, the CiW Council authorized staffto seek bids fbr seal coating selective streets in Zone 2 (bounded by Reselwoir Blvd, 37th Avenue, Stinson Blvd, and 45th Avenue). Specifications were requested by 4 contractors. Four sealed bids were received for the bid opening on April 3, 1997, at 11:00 A.M. The low bid was $0.469 per square yard for the seal coat application and pre and post seal coat sweeping. The estimate presented at the Public Improvement Hearing was $.0510 per square yard. The square yard cost of the seal coat is slightly lower than the 1996 bid of $0.474. RECOMMENDED MOTION: Move to award the 1997 Street Seal Coat - Zone 2, Municipal Project #9701 to Allied Blacktop Company of Maple Grove, Minnesota, based upon their tow responsible bid in the amount of $30,517.36 to be appropriated fi.om Fund 415-59701- 5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 97-188 COUNCIL ACTION: o 0 0 0 0 ~ OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION MARCH 31, 1997 The Traffic Commission was called to order at 7:00 P.M. I. ROLL CALL II. III. IV. Present: Carlson, Duda, Goodman, Jolly, Sturdevant Staff: Kathyjean Young, Assistant City Engineer; Tom Johnson, Police Chief APPROVAL OF/VlARCH 5, 1997 MINUTES Motion by Duda, second by Goodman, to approve the minutes of the March 5, 1997 meeting. Roll Call: All ayes. OLD BUSINESS A. SITE PLAN REVIEW FOR AUTOWORLD The plans for the gas station, convenience store and restaurant proposed at the corner of 37th & Central have been completely revised. The alley is now completely separate from the parking lot access. Duane Engle of Lan Construction was present to answer questions. Commissioners discussed exit and entrance patterns of the fuel trucks and concurred that the proposed site layout is good. Motion by Duda, second by Goodman to approve the site plan dated March 21, 1997, for Autoworld as proposed, dependent on MrffDOT approval. Roll Call: Jolly-aye; Sturdevant-nay; Carlson-aye; Goodman-aye; Duda-aye. Motion carried. OTHER OLD BUSINESS None. NEW BUSINESS A. REQUEST TO DESIGNATE "NO PARKING" ON THE WEST SIDE OF RESERVOIR BOULEVARD ADJACENT TO THE PROPOSED DEVELOPMENT ADJACENT TO 3701 CENTRAL AVENUE Official Proceedings Columbia Heights Traffic Commission March 31, 1997 Page 2 Ms. Kathleen Mahoney has requested the west side of Reservoir Boulevard adjacent to the proposed gas station, convenience store, and restaurant be designated as "No Parking". As proposed, the building includes a deli section in the convenience store area and an express restaurant on the second floor. Ms. Mahoney's concern is that patrons of the restaurant parking in the street instead of in the lot will creep north into the residential area. Since the problem doesn't exist at this time, it was the suggestion of the Commission that no action be taken. Motion by Goodman, second by Duda, to deny the request for "No Parking" on the west side of Reservoir Boulevard adjacent to the proposed gas station, convenience store and restaurant. Roll Call: All ayes. Bo REQUEST TO DESIGNATE "NO PARKING" ON THE NORTH SIDE OF 40TH AVENUE FROM VAN BUREN STREET TO CENTtL4L AVENUE Staff contacted Ms. Jane Pemble, Anoka County Traffic Engineer, concerning restricting the parking on the north side of 40th Avenue. Ms. Pemble indicated that the Highway Department agrees with the need to restrict parking and re- stripe the travel lanes. The County requests a resolution from the City Council requesting the area be designated as "No Parking". Motion by Sturdevant, second by Jolly, to call a Public Hearing on May 5, 1997, at 7:00 P.M. to designate "No Parking" on the north side of 40th Avenue from Van Buren Street to Central Avenue. Roll Call: All ayes. VI. OTHER NEW BUSINESS None. VII. REPORTS A. CITY ENGINEER CONSIDERATION OF LIQUOR STORE DELIVERY TRUCKS BLOCKING THE ALLEY Official Proceedings Columbia Heights Traffic Commission March 31, 1997 Page 3 o Bill Elrite, Finance Director, and Phil Suckerman, Liquor Store Manager, presented pictures of delivery, trucks moving freely in the alley. Ms. Linda Ballentine of 5230 4th St. N.E. was present and indicated that no ice or snow exists now to show the alley being blocked by delivery trucks. Commissioners suggested Ms. Ballentine take pictures and bring them back to the Commission should the problem exist next winter. Staff indicated that plows will be asked to keep the area open as much as possible. Motion by Carlson, second by Goodman, to take no action at this time. Roll Call: All ayes. TRAFFIC SIGNAL REVISIONS AT 40TH AVENUE AND 49TH AVENUE AT CENTRAL AVENUE The plans for these intersections are being revised in accordance with Mn/DOT's requirements. The plans will be presented to the Commission as soon as they are available. ACCESS FOR SITE AT 4849 CENTRAL AVENUE A copy of the site plan that was approved by the City Council was included in the agenda packet. POLICE CHIEF None. COMMISSIONERS Commissioner Goodman requested that Mn/DOT attend the next Traffic Conunission meeting. Staff' requested items such as MN/DOT's future plans for traffic control, new developments in Signage, an overview of traffic conditions and any other changes might be topics for discussion. Staff will invite a Mn/DOT representative to the May meeting. Official Proceedings Columbia Heights Traffic Commission March 31, 1997 Page 4 VIII. Commissioner Duda asked if any decision had been made to his remaining a member of the Commission. Staff wrote a memo to the Mayor and Council dated March 11, t997, regarding this issue and is awaiting a response. Commissioner Carlson reminded Commission members that a Chair of the Traffic Commission should be appointed at the next meeting. Motion by Goodman, second by Jolly, to appoint Ed Carlson as Chair of the Commission. Roll Call: ,431 ayes. Commissioner Carlson also requested another sign be added to note where the "t hour parking" begins and ends on the east side of 5th Street adjacent to 501 40th Ave., 4001 5th St and 4005 5th St., approved at the March 5, 1997 Traffic Commission Meeting. ADJOURNMENT Motion by Duda, second by Jolly, to adjourn the meeting at 8:30 P.M. Respectfully Submitted, Joa~e Baker Traffic Commission Secretary COLUMBIA HEIGHTS CHARTER COMMISSION MEETING SPECIAL JOINT MEETING WITH THE CITY COUNCIL MARCH 20, 1997 GAUVITTE ROOM, MURZYN HALL CALL TO ORDER The meeting was called to order by President Bruce Nawrocki at 7:05 p.m. ROLL CALL Members present: Bill Antzaras, Ted Landwehr, Janis Larson, Bruce Nawrocki, Gary Olson, Jamie Verbrugge Members absent and excused: Members absent and unexcused: Joel Cason, John Murzyn, Keith Roberts, Dick Schmidt, Theresia Synowczynski, Nan Tilkens Brian Peterson Also present: Jim Hoeft, City Attorney; Don Jolly, Council Liaison; Walt Fehst, City Manager; Mayor Sturdevant, Councitmember Ruettimann, Councilmember Peterson (Councilmember Jones on vacation) NOTE: Membership of the commission stands at thirteen members. As there were only a total of six members present, there was not a quorum. The following indicates items discussed only at this meeting. OLD BUSINESS *General Comments/Questions from the Council Councilmember Ruettimann stated that he sees the role of the Charter Commission as being an advisory body to the council on changes that should be made to the charter. He asked about the tour permanent committees the Charter Commission has (administrative, political, financial, and intergovernmental). The President responded by saying that the commission does not have the four permanent committees, but acts as a whole. He also responded that the Charter Commission is not advisory and is appointed by the Chief Judge. *Status of Amendments to Chapter 5, Initiative. Referendum, and Recall Councilmember Ruettimann reiterated his compromise (10% or 800 voters, whichever is greater) to the amendment which was forwarded to the City Council by the Charter Commission for action on this section of the charter. Again, President Nawrocki stated that the Charter Commission is due some kind of response from the Council on the wording previously sent to the Council, whether they agree with the proposed amendment or not. *Abandonment of the Charter Councilmember Jolly made a motion at the February 24, 1997, council meeting regarding this item, but no second was received. Again, members would like to see closure to this item. *Term Limits The City Attorney had nothing to report regarding MoundsView's actions on term limits for the Mayor and City Council. *Keeping Written Record of Work Sessions The President explained that by keeping a written record of work sessions, it speaks to the issue of openness in government. Since work sessions are not televised and those agendas are not always put on the cable, there isn't much available regarding the work sessions unless you actually attend the meeting. The Mayor suggested that perhaps one person could be hired to take minutes for all boards and commissions as well as all council meetings (including work sessions). Councilmember Ruettimann suggested that the city should televise all boards and commissions and council meetings and always meet in the Council Chambers, having high school students help with the taping. lit was suggested that perhaps the City Manager could take notes at the work session, and then have them typed up, or tape the work session meetings and then have staff type up a written summary of the work session afterwards. Councilmembers felt a written record of work sessions could be done. The notes should not be real detailed, as they felt that would hamper a "free discussion of the topics". Also, it should be kept in mind that councilmembers can change their minds about a certain item from the work session until the next City Council meeting at which the item is actually voted upon. *Mayoral Control of the Police Department The Mayor stated that he would not be in favor of changing the control of the Police Department to the City Manager. Some felt that this item is such an important issue that it should be put to the vote of the people. This item will be further discussed at the upcoming Charter Commission meeting. *Membership Status The Charter Commission has two vacancies. time. No appointments have been made by the Judge at this *Charter Copies for the Schools Commissioner Landwehr stated that the schools would like to have a copy of the City Charter. The Recording Secretary will take care of getting copies to them. *Other Items The President again reiterated that the Library has several city-related items at the Library. It was suggested that perhaps Charter Commission members should receive copies of City Page 2 Council minutes pertaining to charter issues in the future. The City Council would like to receive copies of the Charter Commission minutes, even if they are in their unapproved form. NEXT MEETING DATE The next meeting will be April 17, 1997, at 7:00 p.m. The meeting ended at 8:35 p.m. Respectfully submitted, / ~.~' ~ .,.~ ,.~ .. I Carole Blowers Recording Secretary Page 3 CITY OF COLUMBIA HEIGHTS (l--) 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 MIgMBERS Martaine Szurek, lames Fowtcr Gary Peterson Gary 1.arson PLANNING AND ZONING COMMISSION MINUTES REGULAR MEETING OF APRIL 1, 1997 The Planning and Zoning Commission meeting of April 1, 1997 was called to order by Council Representative Peterson at 7:00 p.m. Members present were Larson, Fowler, Paulson and Peterson. Commissioner Szurek was not in attendance. Also present were Tine Goodroad (Zoning Coordinator), Ken Anderson (Director of Community Development), Jim Hoeft (City Attorney) and Kathryn Pepin (Secretary to the Planning and Zoning Commission). MOTION by Fowler, seconded by Paulson, to approve the minutes from the Planning and Zoning .Commission meeting of March 4, 1997 as presented in writing. Voice Vote: All Ayes. Motion Carried. NEW BUSINESS: Petitions, letters and requests. Public Hearing Variance/Site Plan Case #9704-10 Hage-Kobany Investment Co. 701 & 715 N.E. 39th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Jeff Hage for site plan approval and approval of a side yard setback variance of two (2) feet to allow the construction of a cold storage building on the existing foundation for the current collapsed quonset building at 715 N.E. 39th Avenue. She explained that Mr. Hage and his partner, Mr. Kobany, own the lots at 701 and 715 N.E. 39th Avenue. A transmission shop with six employees is currently operating at 701 N.E. 39th Avenue and a body shop with two to three employees is operating at 715 N.E. 39th Avenue. On the 715 N.E. 39th Avenue site there is an existing metal quonset building .used for storage that is deteriorated and has a collapsed roof. It is the owners intent, to construct a new 32' by 60' metal building on the same foundation. Ms. Goodroad stated that there is 10.8 feet from the east side yard where twelve (12) feet is required. The adjoining property, the old H.B. Fuller Company, is built up to their west lot line. The existing foundation is adjacent to the body works shop making the site landlocked for a new building. She felt that it would be more beneficial to use the existing foundation. The proposed building would be used strictly for cold storage and no employees from either business would be working inside this structure. Ms. Goodroad informed the Commission that Mel Collova, the Building Official, has reviewed the drawings and will be requiring a one-hour fire wall along the rear of the building and up each side three feet. Ms. Goodroad stated that more than adequate parking is p~ovided between these two sites. The 701 N.E. 39th Avenue site has customer and employee parking along the west side and in front of the building. At 715 ~I.E. 39th Avenue, there is parking in front of the body shop and the proposed cold storage building. She stated that this site plan review will require that the parking lots be striped and bumper curbs provided. One handicapped/van accessible space will have to be marked when the new stripping is done. All parking-areas are currently hardsurfaced. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DiSAB!LITY iN EMPLOYMENT OR THE PROVISION Or SERVICES EQUAL OPPOrTUNiTY EMPLOYER PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES PAGE 2 Ms. Goodroad informed the Commission that the construction of this new storage building will be a large improvement to the existing deteriorating quonset structure. All other site issues for the Industrial District are being met. Council Representative Peterson opened the public hearing. No one was present to speak regarding this request. The public hearing was closed. MOTION by Fowler, seconded by Paulson, to recommend to the City Council the approval of the two foot side yard setback variance and site plan for 715 N.E. 39th Avenue provided that the following requirements are completed: 1. Strip parking lot and provide bumper curbs at both sites. 2. Provide required one-hour fire wall separation. 3. Provide required inspections per the Building Official for existing foundation. Voice Vote: All Ayes. Motion carried. **THIS ITEM TO APPEAR ON THE APRIL 14, 1997 CITY COUNCIL AGENDA. Public Hearing Rezoning, Plat, Final Plat Site Plan, CUP Case #9704-t 1 Bob Williams, Jeff Babe Conoco Express Service Station 3701 Central Avenue N.E. Columbia Heights, Mn. Ms. Goodroad stated that this item was tabled from the March Planning and Zoning Commission meeting to allow architects enough time to make changes to the plans for their proposed construction at 3701 Central Avenue and on the west side of Central Avenue. · She explained that during these last three weeks, the City Council received a brief presentation on the project and heard many neighbors speak. The City Council also requested that the owners and neighbors meet to discuss differences and try to come to some solution. This meeting took place Wednesday, March 19, 1997. She stated that four Council members were present as well as the owners, architect and neighbors. A completely new site plan was presented which is the same as what is being presented to you. She felt that the changes cleared up some of the problems the neighbors have even though many still feel strongly about the rezoning. Ms. Goodroad informed the Commission that she would be presenting all the information broken down by request, then the architect would add his presentation of information. The Planning and zoning Commission could then ask questions of staff and the architect or owners and then take input and questions from the audience. She stated that it would be necessary for the Commission to make a recommendation to the City Council for each individual item. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL 1, 1997 PAGE 3 1. REZONING Ms. Goodroad presented the request of Mr. Bob Williams and Jeff Bahe for the consideration of rezoning properties located at 3701, 3807 and 3817 Central Avenue (east side), 3740, 3802 Reservoir Boulevard and 3816 Central Avenue (west side, old Honda sales site) from the present CBD, Central Business District, and R-3 Zoning to a RB, Retail Business, district. In addition to the properties listed above, she stated that the City of Columbia Heights has proposed to also rezone the properties on Central Avenue between 37th and 39th Avenue on both sides and 3701 Reservoir Boulevard. All of these properties are currently zoned CBD except for 3740 and 3802 Reservoir Boulevard which are zoned R-3, multiple family residential. She reminded the Commission that the reason for the rezoning is due to a redevelopment of a gas station, convenience store and car wash on the east side of Central Avenue and a development of motor vehicle repair bays on the west side of Central Avenue. The additional parcels for the rezoning are proposed in order to prevent a "spot zoning" situation. The attached Ordinance gives the legal descriptions in full of the proposed rezoning. She directed the Commissions attention to section maps included in their agenda that will visually outline the area. She informed the Commission that the property Mr. Williams and Mr. Bahe own and propose rebuilding their station on is currently zoned CBD. Because it is CBO, the existing station is non-conforming as motor fuel stations and motor vehicle repair are not permitted or conditional uses in the Central Business District. When Staff was first contacted about this redevelopment, discussion took place regarding how to rezone this property. Taking into consideration the proposed uses and surrounding uses, she stated that Staff is most comfortable with rezoning to "RB", Retail Business. This district allows, by conditional use permit, motor fuel stations and repair limited to four (4) bays. She reminded the Commission that in February the Planning and Zoning Commission recommended an ordinance amendment that would eliminate the restriction on the number of bays. In her opinion, the Retail Business District would be the district most similar to CBD and would be the most logical district for this rezoning. Ms. Goodroad stated that the reason for including all of the properties on Central Avenue between 37th and 39th Avenue in addition to 3701 Reservoir Boulevard and the other property owned by Mr. Williams and Mr. Bahe on Reservoir is to make the redevelopment area and adjacent land consistent zoning districts. No existing use in this area will become non-conforming with this rezoning although the existing homes would remain non-conforming. Residential structures in any commercial district would be considered non-conforming with the entire area between 37th and 39th Avenue being rezoned, we will prevent any issue of "spot zoning" for this proposed redevelopment. Please refer to the end of the case for the general discussion and resident comments pertaining to all the requests. MOTION by Larson, seconded by Fowler, to recommend to the City Council the approval of the rezoning request for the properties included in Ordinance #1341 contingent upon final approval of Ordinance #1340 (eliminating the restriction on the number of bays). Roll Call: Fowler - Aye; Larson - Aye; Paulson - No; Peterson - Aye. The motion passed. **THIS ITEM TO APPEAR ON THE APRIL 14, 1997 CITY COUNCIL AGENDA. PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES APRIL 1, 1997 PAGE 4 2. PRELIMINARY/FINAL PLAT APPROVAL Ms. Goodroad presented the request for a Preliminary and Final Plat for the Conoco Development for the Planning and Zoning Commission's review and recommendation. The proposed plat includes property owned by Mr. Williams and Mr. Bahe including 3701, 3817, 3816, -3807 Central Avenue and 3740 and 3802 Reservoir Boulevard. These properties are the selected sites for a new gas station, car wash, convenience store and express restaurant on the east side and the motor vehicle repair on the west side. Ms. Goodroad explained that the reason for requiring the plat is because of the number of currently individual sites from parts of three platted subdivisions that will be combined into one plat. The plat requirement is also due to the vacating of an alley located between Central Avenue and Reservoir Boulevard which currently runs north and south through the property to be platted. The City is requiring that the alley be relocated to a site at the north end and directed towards Reservoir Boulevard. The easements required for this alley are included on the plat where a sixteen (16) foot drainage and utility easement is indicated on both the preliminary and final plat. Staff recommends that this easement also be indicated as the alley easement on the final plat prior to the owners filing it with Anoka County. She stated that the proposed plat has met the requirements of the Zoning Ordinance for preliminary plat review since the last meeting. The Engineering Department did a review of the changes made to the preliminary and the final plat and submitted a memo with their comments. The comments are as follows: 1. The new easement located in the far northeasterly corner of the plat should be dedicated as a "drainage, utility and access" easement since it will be used as an alley. 2. The property owner will be responsible for the relocation of all affected utilities. 3. Before the plat is recorded, the owner shall provide to the City temporary easements for the existing utilities until such time as the utilities are relocated. 4. All existing utility easements shall be retained by the City. She stated that the Final Plat also includes dedication of all drainage easements and all other areas reserved for sanitary sewer, utility and water main easements. All required signature spaces have also been provided. As discussed at last months meeting, Section 9.406(6), the Platting Section of the Zoning Ordinance, includes miscellaneous provisions which stipulates a dedication of land and/or cash equivalent when a new plat is completed. The Ordinanc,e requires that each plat shall hereafter provide for a dedication to the municipality an area not less than ten (10%) percent of the total proposed area to be subdivided, less any acreage devoted to streets. The requirement may be waived and/or modified by the Council, after recommendation by the Planning Commission, for one of the following reasons: 1. The enforcement of this provision would act as an extreme hardship to the property owner, because of the size of the tract involved, the topography of the land (zoning areas involved) or the owner has already dedicated comparable areas in other subdivisions in the City. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES ,~PRIL 'l, ~997 PAGE 5 2. The owner contributes a cash equivalent to the City Treasurer for the "Park and Recreation Funds" of the City. A cash equivalent shall be a sum mutually agreed upon representing 10% of the market value of the tract in an underdeveloped state on the date of the preliminary plat is submitted to the City. Ms. (3oodroad reminded the Commission that at the last meeting the Commissioners requested that the owners make a proposal of land they are willing to give the City for a "welcome" sign. The Commissioners also requested that the owners make a proposal on designing/constructing the sign as their dedication fee. Ms. Goodroad stated that the site plan indicates an area of 1,660 square feet for a sign. However, she stated that the owners have not informed her if they are willing to do the construction. She stated that this matter must be decided at the meeting. Ms. Goodroad directed the Commisioners attention to a list of the properties in the redevelopment area, size of each lot and values of land, building and total based on taxes payable in 1996 that were included in the agenda packet. Address Lot Size Land Value Building Value Total 3701 Central Avenue 13,174 3807 Central Avenue 4,019 3814 Central Avenue 14,223 3817 Central Avenue 4,172 3828 Central Avenue 13,065 3740 Reservoir Blvd. 5,220 3802 Reservoir Blvd. 6,136 102,800 86,200 189,000 35,100 8,700 43,800 66,000 49,700 115,700 21,000 39,000 60,000 65,300 10,600 75,900 22,000 47,200 69,200 22,000 44,300 66,300 TOTAL 60,OOg 334,200 285,700 619,900 10% 6,000.90 33,420 28,570 Ken Anderson, Community Development Director, stated that the 1,660 square feet of land area proposed to be dedicated to the City would be 18% of the 10% required land dedication (6,000 s.f.). In addition, he stated that the City Council would have the option to negotiate an additional cash dedication fee. Discussion was held as to the proper procedures to be followed indicating the dedication of the land area, the access easement and alley location on the final plat. Please refer to the end of this case for general discussion and resident comments refering to the entire case. MOTION by Larson, seconded by Fowler, to recommend t'o the City Council the approval of the preliminary and final plat and forwards the review to the City Council with the following recommendations: 1. The Planning and Zoning Commission recommends to the City Council that 1,660 square feet of land at the sou~h end of the lot be dedicated to the City and the remaining cash dedication of t~24,000 be required to equal the 10% of the required dedication. PLANNING ANO REGULAR MEETING - MINUTE8 ~,P~tL ~, lgg7 PAGE 6 2. The drainage and utility easement also be indicated as an alley easement. 3. A Quit Claim Deed be prepared and approved by the City Attorney and attached to the property the company is conveying to the City. Roll Call: Fowler · Aye; Larson - Aye; Paulson · No; Peterson - Aye. Motion passed. · *THIS ITEM TO APPEAR ON THE APRIL 14, 1997 CITY COUNCIL AGENDA. 3. SITE PLAN Ms. Goodroad presented the request of Mr. Bob Williams and Jeff Bahe for Site Plan approval for the redevelopment of the Conoco Station at 3701 Central Avenue. She explained that in order for this development to occur, the rezoning ordinance must be approved in addition to this site plan and two conditional use permits to be reviewed next. The site plans submitted are broken up with each drawing showing only one side of Central Avenue. She presented her review taking a took at each side separately specifically identifying the changes made since the last presentation. EAST SITE Ms. Goodroad reviewed the site plan for the east side stating that it would contain one structure including a car wash and six (6) fueling stations. The structure is planned to be two stories with the main floor totaling 6,400 s.f. plus a car wash of 1,740 s.f. for a total of 8,140 s.f. The second floor will contain 7,480 square feet. She stated that this proposal is 1,250 square feet smaller than the first proposal. The main floor will serve as the convenience store with the upper floor housing office space, retail parts and a possible express type restaurant. Both uses, the gas station and restaurant will require conditional use permits. Only six (6) fueling stations (from the original plan of ten) are planned south of the building. She informed the Commission that the layout for the new plan is similar to the existing layout with the building at the north end of the site instead of toward the south. Ms. Goodroad stated that the alley location has also improved as it is now located at the far northeast portion of the lot and removed from the commercial use altogether. The alley is proposed to be sixteen (16) feet in width. The architect has also added trees between the commercial site and alley to provide a barrier. She indicated that the propane tanks are still planned for the east side site located along the front of the building. The Fire Inspector has reviewed the proposed site plan for the east site and has no concerns at this time, however, the propane tank location will be reviewed when the construction plans are submitted. All required zoning setbacks have been met at the east side. Additional setbacks would be required under Section 9.116(18) of the Motor Fuel Section of the Zoning Ordinance which requires the setback of any canopy or weather protection, freestanding or projecting from the station structure, shall not be less than ten (10) feet from an abutting property line. The site plan indicates that this ten foot requirement is met on the west side of the site. This is the only canopy side near a street right of way. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL 1, t997 PAGE 7 Ms. Goodroad stated that the required landscaping is also being provided along the east side of the site between the parking spaces and Reservoir Boulevard. Both solid wood fencing and trees are proposed 'to provide the required screening for the neighbors along Reservoir Boulevard. Ms; Goodroad stated that Section 9.119(t,u,v) of the Zoning Ordinance requires retail businesses to have at least one (1) off-street parking space for each two hundred (200) square feet of net floor area. Restaurants are required to have at least one (1) space for each three (3) seats based on capacity design. Office space is required to have at least one (1) parking space for each two hundred (200) square feet of net floor area. She added that net floor areas allow for exclusion of spaces such as window displays, fitting rooms, stairs, escalators, dead storage and heating and utility rooms. She stated that the 3,800 s.f. main level of the retail area would require 19 parking spaces with the 1,000 s.f. upper level retail requiring five (5) parking spaces. The 1,400 s.f. second floor office area would require seven (7) parking spaces. The main floor deli area would require two (2) parking spaces with the upper floor restaurant requiring ten (10) parking spaces based on seating capacity. The total number of parking spaces required for this site would be forty-three (43) parking spaces with 43 parking spaces shown on the site plan. Ms. Goodroad stated that the required handicap spaces of two van accessible spaces with a nine (9) foot space and eight (8) foot aisle must be provided. All other spaces must be 9' x 20' parking spaces as indicated on the site plan. Ms. Goodroad informed the Commission that on the east side of the lot is a six (6) foot high solid cedar fence planned between the sixteen (16) parking spaces and the property line. Plantings are also proposed on the outside of this fencing facing Reservoir Boulevard. She stated that the site plan also indicates all of the existing trees located on the site. Other screening provided on this site is located at the northeast portion of the tot. At the north line of the alley a retaining wall and six (6) foot high fence will be constructed. This will provide the required screening .for the residents to the north. On the south edge of the alley the owners will be planting five (5) trees to serve as a barrier between the public alley and commercial use. It was her opinion that this new alley location and plantings would be a large improvement to this site. She added that additional plantings are planned along the east side of the building facing Central Avenue. She stated that all required screeningllandscaping is being provided. Ms. Goodroad stated that any outdo°r storage of trash or dumpsters must be stored and screened in a separate enclosure and remained closed when not is use. Ms. Goodroad informed the Commission that a lighting plan will be presented by the architect. Ms. Goodroad informed the Commission that entrances into the east site have a few new changes. The new drawings have been submitted to MNDOT and all approvals must be contingent upon their approval of the new accesses. She stated that the Traffic Commission reviewed the site plans at their meeting of March 31, 1997 and recommended approval contingent upon MNDOT approval. She stated that the site plan indicates a new curb cut of 34 feet proposed twenty (20) feet north of the existing curb cut. She informed the Commission that the curb cut for "delivery only" has been eliminated on this new plan. Sixty-four (64) feet further north is another existing curb cut they plan on using and a second new curb cut is proposed as an "exit only" at the northwest corner of the lot for cars exiting the car wash. There will be a twenty PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES ~PP, LL 1, 1(]97 PAGE 8 (20) foot drive at the exit of the car wash and underground heated coils are planned for the entire lot in addition to heated pads at the entrance and exit of the car wash. Ms. Goodroad informed the Commission that on the west side of the site, a curb cut is proposed for the new alley placement at the northeast corner of the lot of sixteen (16) feet. A new cut is planned twenty-four (24) feet south of the alley to serve as an entrance only. This is also planned to be twenty-four (24) feet wide. Following south thirty-three (33) feet is a second new curb cut proposed to be 24 feet to be used as an entrance and exit. Finally, the owners plan to use the existing curb cut at the southeast portion of the lot along Reservoir Boulevard. As mentioned at the last meeting, underground heated coils will be used throughout each lot to aid in snow removal. Catch basins and drainage plans will have to be reviewed by the Engineering Department. Other comments by the Engineering Department include: 1. Apron construction through the sidewalk must be designed for the convenience and safety of pedestrian traffic. 2. The property owner retains ownership and responsibility for all monitoring wells on the property and in the right of way area. 3. Access onto Central Avenue and the median opening in Central Avenue are subject to approval of MNDOT and the Columbia Heights Traffic Commission. 4. Proposed grades and drainage of the site will be required by the Engineering Department. Please refer to the end of the entire case for general discussion and resident comments pertaining to the entire case, MOTION by Larson, seconded by Fowler, to approve the Site Plan for the east site as it meets appropriate zoning requirements provided the following contingencies are completed and required approvals are made prior to occupancy: 1. Approval of the second reading of Ordinance #1340 (eliminating the restriction on the number of bays). 2. Approval of the first and second reading of Ordinance #1341 (rezoning of redevelopment property). 3. Approval of Final Plat. 4. Review and approval of proposed grades, catch basins and drainage by the Engineering Department. 5. Apron construction through the sidewalk must be designed for the Convenience and safety of pedestrian traffic. 6. The property owner retains ownership and responsibility for all monitoring wells on the property and in the right of way area. PLANNING AND ZONING COMMISSION REGULAR MEETING - M~NUTES ¢,~tL t, tgg7 PAGE 9 7. All building construction drawings be approved by the Building Official, Engineering Department, Fire InSpector and the' Anoka County Health Department. 8. Plat and Site Plan be approved by the Traffic Commission. 9. Plat and Site Plan be approved by MNDOT. Roll Call: Fowler - Aye; Larson - Aye; Paulson - No; Peterson - Aye. Motion passed. WEST SITE Ms Goodroad presented the site plan for the west site to be used strictly for motor vehicle repair. She explained that this use is contingent upon the approval of the rezoning to "RB", Retail Business as "RB" is the only district in which minor motor vehicle repair is allowed. A conditional use permit will also be required. She stated that the west site plan has a few minor changes since the March meeting. Parking will be located along the east and south property lines. The 8,280 square foot building is designed for ten (10) bays, two of which are for quick lube service. She stated that these two bays were originally planned with an exit to the alley and this exit has been eliminated on the new plans. All ten bays will enter/exit from the front. The owners plan to use a portion of the main level and basement level for storage and conduct small engine repair in the middle of the structure where the entrance is located. All setback requirements are being met at this site. Ms. Goodroad informed the Commission that Section 9.116(4)(s&t) of the Zoning Ordinance requires motor vehicle repair to have at least six (6) parking spaces plus two (2) off-street parking spaces for each service stall. Retail use requires one space for each two hundred (200) square feet of net floor area. She stated that the parking calculations for the west side would require twenty (20) spaces for the ten service bays, five (5) spaces for the 800 s.f. service shop and two (2) spaces for the 400 s.f. retail area for a total of 26 parking spaces required. She stated that 26 parking spaces are indicated on the site plan for the west site. Ms. Goodroad directed the Commission's attention to a memo from the City Engineering Department with the following comments regarding the Site Plan: 1. Access onto Centrat Avenue and the median opening in Central Avenue are subject to approval of MNDOT and the Columbia Heights Traffic Commission. 2. Review and approval of the proposed grades and draina, ge is required by the Engineering Department. 3. Apron construction through the sidewalk must be designed for the convenience and safety of pedestrian traffic. 4. The property owner retains ownership and responsibility for all monitoring wells on the property and in the right- of-way. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES ~?~L ~, l c3°~7 PAGE 10 Ms. Goodroad stated that the required g' x 20' parking spaces are being provided as well as one required handicap van accessible space. Ms. Goodroad stated that landscaping plans on the west side include plantings and trees. The plantings are proposed at the northeast and southeast corners where pylon signage is proposed. Trees are planned along the rear of the building in between the structure and alley. The patio area has been eliminated from the original plan. Trash will still be kept at bay 10, thus, no outside dumpster is planned. If, in the future, any waste container of any kind is left outside, an appropriate enclosure will be required. No additional screening is required on the north or south ends as the abutting properties are both commercial. Ms. Goodroad informed the Commission that the west site will use an existing curb cut located at the southeast end. A second curb cut is proposed at the north end to allow for two accesses. Both curb cuts will be 24 feet and this plan will have to be reviewed by MNDOT. Ms. Goodroad stated that the architect will present a lighting plan as well as elevation drawings for both sites. She stated that staff has reviewed all site related issues and is satisfied with the plan provided contingency items are completed prior to issuance of an occupancy permit. Please refer to the end of this case for general discussion and resident comments on the entire project. MOTION by Larson, seconded by Fowler, to recommend to the City Council the approval of the Site Plan as it meets appropriate zoning requirements provided the following contingency items are completed and approvals are made prior to occupancy: 1. Approval of the second reading of Ordinance 1340 (eliminating the restrictions on the number of bays). 2. Approval of first and second reading of Ordinance 1341 (rezoning of redevelopment property).. 3. Approval of Final Plat. 4. Review and approval of the proposed grades and drainage by the Engineering Department. 5. Apron construction through the sidewalk must be designed for the convenience and safety of pedestrian traffic. 6. The property owner retains ownership and responsibility for all monitoring wells on the property and in the right of way. 7. All building construction drawings be approved by the Building Official, Engineering Departmet~t, Fire Inspector, and Anoka County Health Department. 8. Plat and Site Plan be approved by the Traffic Commission. 9. Plat and Site Plan be approved by MNDOT. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES ~PPJ. L t, ~gg7 PAGE 11 Roll Call: Fowler - Aye; Larson - Aye; Pautson - No; Peterson - Aye. Motion passed. D. CONDITIONAL USE PERMITS Ms. Goodroad presented the request of Mr. Bob Williams and Jeff Babe for two Conditional Use Permits to operate a motor fuel station with repair and a restaurant to allow the construction of the new station on the east side of Central Avenue and repair on the west. She informed the Commission that Section 9.113(2)(g-h) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit to operate a motor fuel station (minor) and major fuel stations with minor repairs (not to exceed four (4) bays) subject to Section 9.117. She stated that a CUP is also required for a restaurant, cafe, tea room, bar, prepared food outlets subject to Section 9.116(15) and prepared food delivery establishments as such establishments are defined in Section 9.103(63). She informed the Commission that the hours of operation are limited to 1:00 a.m. under the Retail District section of the Zoning Ordinance. She noted that the second reading of Ordinance 1340 would still require a CUP for motor vehicle repair but the restriction on the number of bays would be eliminated. Ms. Goodroad stated that the site plan indicates a convenience store on the east side which will contain a deli on the main floor and an express style restaurant on the upper level. The west side will contain an 8,280 square foot structure for motor vehicle repair with ten (10) bays, two of which will be used strictly for quick lube. She stated that since an extensive site plan review was just completed, she would not reiterate what was discussed during that presentation. However, the approval of the Conditional Use Permits will be contingent upon the approval of the site plan as well as the other planning related requests for this redevelopment. She felt that it should be clarified that appropriate parking is being provided for each use, setbacks are being met and required screening is being provided. Ms. Goodroad informed the Commission that the Conditional Use Permits are effective for one year from approval. If the owners fail in getting a restaurant operating in one years time, this CUP approval will have to be reviewed. She added that Conditional Use Permits are also helpful if problems with the site develop. Any CUP can be reviewed by the Planning and Zoning Commission and even revoked if violations of the permits are identified and not fixed within an appropriate time frame. Please refer to the end of this case for general discussion and resident comments on the entire case. MOTION by Larson, seconded by Fowler, to recommend to the City Council the approval of the two Conditional Use Permits as all Zoning requirements are being met provided the following contingencies are completed and required approvals are made prior to occupancy: 1. Approval of second reading of Ordinance 1340 (eliminating the restriction on the number of bays). 2. Approvat of first and second reading of Ordinance 1341 (rezoning). PLANNING AND ZONING REGULAR MEETING - M~NUTES ~PR~L ~, ~997 PAGE 12 3. Approval of Final Plat. 4. Approval of Site Plan and related site plan contingencies. 5. Limit hours of operation for the car wash from 7:00 a.m. to 1t:00 p.m. 6. If any back-up for car wash occurs onto Reservoir Boulevard, the northernmost exit/entrance be blocked to direct car wash traffic on site. 7. Approval of the Anoka County Health Department be obtained. Discussion was held regarding an annual review of the CUP with resident input. Attorney Hoeft stated that the CUP can be reviewed/revoked at any time if there is a violation of any ordinances or a problem that needs to be resolved. If the Commission sets an annual review, that review cannot be conducted any sooner than the annual date. He suggested that the current procedure would be sufficient to handle the concerns if any developed. Roll Call: Fowler - Aye; Larson - Aye; Paulson - No; Peterson - Aye. Motion passed. **THIS ITEM TO APPEAR ON THE APRIL '14, 1997 CITY COUNCIL AGENDA. After presentation of the general information for all the requests for the two proposed projects, Ouane Engel, architect for the development, presented information on the elevations of the proposed sites as well as the type of lighting proposed for both sites. Mr. Engel informed the Commission that the proposed building on the east side of Central Avenue has been reduced in size by 15%.which, in his opinion, works well with interior traffic circulation. He described the exterior finish on the building from each side stating that the main focus was toward the southwest section of the structure to Central Avenue. The height of the building facing Reservoir Boulevard is proposed to be approximately 28 feet in height. Facing Central Avenue, the building would be approximately 39 to 40 feet in height due to decorative features planned at the roof line along certain portions of the structure. He explained that the north end of the building will fluctuate in height due to the difference in grade dependant on where you stand but the general height could be 25 to 26 feet in height. He stated that the lighting will be pole-mounted around the perimeter of the lot approximately 18 feet in height with "shoebox" fixtures directing the light downward. There will also be lighting on the canopies. Lighting on the west side building will be on the building also utilizing the "shoebox" fixtures. Commissioner .Fowler inquired of the architect as to why there is an exit proposed on the north end of the east side. Mr. Engel replied that it is to assist in exiting from the site in the case of the patrons not using the car wash. Commissioner Fowler also asked what type of retail parts would be sold on the second floor of the east side building. Jeff Bahe replied that the parts would be items such as windshield wipers, filters, and various items used in the "do-it-yourself" repairs. Commissioner Paulson asked what kind of drainacje would be installed at the exit from the car wash on the west side abutting Central Avenue. He was concerned with the water that would run off the cars exiting the car wash PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL 1, 19§7 PAGE 13 and freezing in the right of way and street and creating a hazardous situation. Mr. Engel stated that the entrances and exits would be heated up to the property line. He felt a catch basin could be installed at that point if dbtermined appropriate by a Civil Engineer. Council Representative Peterson opened the public hearing for resident comments asking that each person intending to speak give their name and address for the public record and keep their comments brief and to the point. Barbara Brody of 3805 Reservoir Boulevard was present to state that she was opposed to the demolition of residential homes in the area. She expressed concerns about the possible stacking of vehicles on Reservoir Boulevard if the car wash was busy. Mr. Engel replied that there is room around the interior perimeter of the lot for the stacking of six vehicles. Mr. Bahe stated that the car wash to be installed would have a cycle of approximately two minutes per car. Dick Dustin of 1708 N.E. 39th Avenue stated that he has never seen a problem with the car wash at the Holiday Station with a similar short cycle wash system as proposed at this site. Matt Kraft of 3830 Reservoir Boulevard felt there was a problem with the interior vehicle circulation for cars entering the east site from the south creating a "bottleneck". Mr. Engel stated that the east site was reviewed by the Traffic Commission for any possible problems and was approved. Mike Schols of Grace-Lee Products, installer of the car wash system, described the type of wash system to be used as a conveyor system with a short cycle. He stated that this system was different from the Holiday system. Sue Amenson of 3741 Reservoir Boulevard was present to ask about the "delivery only" entrance that was proposed on the last site plan. Mr. Engel replied that there would be no "delivery only" access to the east site. Ms. Amenson stated that she was not in favor of the added curb cut. She also asked why auto parts would be sold on the east side when the repair personnel were on the west site. Again, the owner, Mr. Babe, stated that the parts to be sold on the east side would be owner-installed type of items such as lights, bulbs, filters, wax, etc. Ms. Amenson also inquired as to the hours of operation for the auto parts sales and if the proposed restaurant would be a franchise owned by Mr. Babe and his partner or if it would be leased to another party. Mr. Bahe stated that the auto parts would be open until 11:00 p.m. the same as the restaurant. The restaurant would be a franchise that they would own and operate. David Abraham of 3850 Reservoir Boulevard stated that he was totally against the proposed development. He informed the Commission that he had an appraisal done of his property last year and if he looses any money on the sale of his property, his attorney has told him he could sue the City. He felt that this proposal was a violation of his rights and he would file a complaint with the State Department of Human Rights. Dick Novak of 4146 Cleveland Street was present stating that he felt that the proposed development was a positive for the city creating an attractive presence. He stated that he was a realtor with Edina Realty and felt that the new construction on both sides of Central Avenue would clean up problems that have been in existance for a tong time and would definitely not lower property values. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL t, 1997 PAGE 14 William Frauly of 3847 Quincy Street felt that the City should work on keeping the residential sites within the city. Dorothy Wycoff of 4261 Reservoir Boulevard stated that she has lived in her home a long time and felt that Reservoir Boulevard was a beautiful and historic street and a source of pride to the city. She felt it would be a shame to commercialize the street. David Mahoney of 3814 Reservoir Boulevard felt "slightly inconvenienced" as he would be two doors from the proposed east site. He was concerned about the distance of the retaining wall from the residential property line, how ctose the vacuums on the southeast corner of the building would be to the residential lots as he was concerned about the noise during the night and asked that the City consider implementing an annual review of the Conditional Use Permit based on past practices of the property owners and asked that the residents be invited to participate in the review process. Mr. Engel stated that the vacuums would be approximately 68 feet from the residential lot abutting the site and that the operation of the vacuums would be available in conjunction with the car wash. Patricia Rosenberg of 3936 Reservoir Boulevard was "overwhelmed by the magnitude of the proposed development" on the east side. She felt that it would have a real impact on the residential properties and that it was important to keep the area as a historic spot. An unidentified woman spoke with regard to the process in San Francisco as far as the government officials stating their stance on a proposal. She stated that she did not understand our process and asked whether the Commission members had made their decision yet. Council Representative Peterson explained the public hearing process to her. He informed her that his feelings were that the proposed development meant progress for the City in that it would create additional jobs, increase the tax base which in turn aids in improving the housing stock. He felt that Mr. Bahe has a successful business and needs to enlarge to better fulfill his needs and eliminate the problems created by a successful business. He stated that the community needs to move ahead and consider the future of the City. Melinda Koosman of 3927 Reservoir Boulevard stated that the east site was a park years ago. She fett that Mr. Bahe only cares about the money factor. She stated that she is new to the City and would hate to see the loss of the residences. John Miller, who works at W.W. Generator at 3829 Jefferson Street, believes that this proposal is a step forward for the community. He felt that the upgrade with the west side proposal would be a definite plus. Joan Peterson of 4044 Reservoir Boulevard stated that there are some people on Reservoir Boulevard that are in favor of the proposal as they feet it is a good start in moving forward in the community. She felt that Jeff was a good business person and conducted a good operation. Susie Corbett who stated her address as 33rd and Arthur Street felt that she was safe when using this gas station as it was well lit and well attended. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES ~,PR~L ~, ~gg7 PAGE 15 Jim Wegman of 3842 Reservoir Boulevard stated that "this is our community and we should not be listening to people who do not live in this area". He wanted to know what other areas 'could be used for this operation and asked that the city consider those who live here now and in the future in order to make a responsible decision for the future. Dr. Gary Good of 3827 Reservoir Boulevard stated that he was happy to see the proposal and felt that it would be a good addition and a boost to the area. He inquired as to how much taller the new building would be versus the existing building. Mr. Enget stated that the existing building is 17.5 feet in height at the roof line. The height of the new building will vary depending on where you stand indicating that on the Reservoir Blvd. side the height would be 28 feet, and at the north end the height would be 25.26 feet in height at grade. Cindy Hafner of 3930 Reservoir Boulevard stated that she does all her business with Jeff, however, she felt that the building was too big and was concerned with the increase in traffic this could bring to the residential area. Harold Hoium of of 4315 N.E. 5th Street felt that the owners were spending a lot of money to improve both sites and felt that it would be beneficial to the City. Cathy Mahoney of 3814 Reservoir Boulevard asked how many employees would be on the site at the peak of business. Her concern was that there be enough parking at both sites to include the parking used by the employees. Mr. Bahe stated that the most employees at both sites at any one time would be eleven people. He added that a good number of current employees take the bus to work. A man from 1001 Peters Place was concerned with the proposed rezoning and loss of residences. He was concerned that once the City started rezoning properties to accomodate commercial businesses there would be no end. Ms. Goodroad explained that all homes existing in a commercial district are considered a non-conforming use as they do not meet the zoning requirements. These structures could be purchased and removed at any time to accomodate the type of use which meets the zoning requirements for that area. Council Representative Peterson explained how the Zoning Ordinance regulates non-conforming structures stating that a home is allowed to be used as a residence in a commercial zoning district. If that residence would be over 50% destroyed by fire, flood, tornado, etc. that building woutd have to be removed and, if reconstructed, would have to meet the requirements of the zoning district. He stated that the lot at 3701 Central Avenue is a very unique lot. Because of the lot. shape, additional land area is necessary to accomodate the type of building and operation to operate a better business. He felt that the owners and architect have worked very hard to redraw the plans to address all concerns that were brought forward at the last meeting. Scott Crockett of 3815 Reservoir Boulevard stated that a lot of the houses abutting both sites were built before 1940. He asked if the owners were going to compensate the property owners for any structural damage incurred during the demolition and reconstruction process. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES ~,~,~L ~, ~,eJg7 PAGE 16 Mr. Bahe stated that the contractors probably carry the type of insurance to cover such occurrences. Ken Hensel of 4333 Monroe Street encouraged the audience to consider the taxes generated by new commercial businesses coming into the community. He stated that the City needs commercial development to keep the taxes down on the residences. Tony Watercott of 3840 Reservoir Boulevard stated that he is not against the redevelopment of the station, but was concerned with its size. He asked why the residences should sacrifice their neighborhood for a businesses profits. Dan Nelson, manager of the NAPA store at 37th and Central Avenue stated that they too have outgrown their building and would like to rebuild at their current site. However, they may not be able to do that due to the increase in taxes that would have to be paid on a new building. He felt that the residents did not realize how much taxes are paid on a business and the amount of revenue that must be collected to pay the taxes. Brigham Fanning, manager for the Conoco Express station at 3701 Central Avenue stated that it takes a very long time for a business to recoup the kind of money the owners want to invest in the redevelopment of the two sites. He felt that this investment was a long term investment in the community. Lisa Watercott of 3820 Reservoir Boulevard stated that the proposed building on the east side was too big. She felt that this project represented a "serious tack of planning on the part of the City with no blend between commercial and residential properties". Armond Tabb of 3808 Reservoir Boulevard was present to express concerns with the proposed retaining wall. She stated she "would rather live next to a neighbor than a wall". Council. Representative Peterson closed the public hearing. Commissioner Larson stated that he was in favor of the project. He informed the audience that he has been both politically and publically involved in the community for many years serving on the School Board and this commission. He admitted that his family had considered moving from the community as no progress was being made for redevelopment. However, they have changed their mind as they have seen major movement on the City's part and a committment by business owners to make an investment in the community. He also informed the members of the audience that this proposa~ was not a "done deal" contrary to public belief. He felt that the City must look to the future and move forward. He stated that ."the City needs the impetuous of businesses to be viable in the future". Comn~issioner Fowler stated that he had felt as Commissioner Larson but has now built a new home in this city and plans on staying here. He felt that commercial development is very important to the survival of the community. Commissioner Paulson stated that he is an avid business supporter. However, he felt that the building on the east side was too large and inappropriate to the site. It was his opinion that the site could be reworked to a better plan. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES PAGE 17 Discussion was held regarding the conveyance of property and/or cash as the requirement for the Park Dedication Fund and how that process should be conducted. Attorney Hoeft stated that with the redesigned area and relocation of the alley on the north end, this would require the alley be shown on the plat. He also stated that the easement document for the 1,660 square feet of land area at the southerly portion of the lot be subject to Staff approval. If it is dedicated outright to the City, then a quick claim deed would be in order. Ken Anderson, Community Development Director, stated that the 1,660 square feet of land area proposed to be dedicated to the City represents 18% of the 10% Ordinance requirement. He felt that the City could require that the remaining balance of that requirement be paid in cash. The ordinance does give the City Council the option to negotiate that requirement. At the end of the resident comments and the Commissioners comments, votes were cast on each individual request for this case. Please refer to the end of each request for the recommendation to the City Council. STAFF REPORT: Ms. Goodroad informed the Commission that the Design Team rejected the application of Columbia Heights. The two cities chosen were Spring Valley and Cass Lake as these towns are small with small staffs. They felt Columbia Heights had a good base of volunteers with which to work with as well as some good ideas. She stated that she would again submit an application in August of 1997 for a Design Team visit in 1998. MOTION by Larson, seconded by Paulson, to adjourn the meeting at 9:30 p.m. Voice Vote: All Ayes. Motion carried. Respectf~ully ~bmitted, Kathryn Pepiff L,./' License/Permit Clerk kp