Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
October 28, 1996 Regular
CiTY OF COLUMBIA HEIGHTS 590 40Th AVENUe N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 ADMINISTRATION Mayor Joseph Sturdevant Cou~il~er~ Donald G. Jolly Meg Jones Gary L~ Peterson City Manager Walter R. Fehst October 25, 1996 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, October 28, 1996, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to a~low individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. CALL TO ORDER/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Council Minutes MOTION: Move to adopt the Regular City Council Meeting Minutes of October 14, 1996. 2) Establish Work Sessions MOTION: Move to establish Wednesday, October 30, 1996, 6 p.m. (immediately after the EDA meeting); Monday, November 4, 1996, at 8 p.m.; and Monday, November 18, 1996, at 7:30 p.m. (immediately after the Special Assessment Hearing) as City Council Work Session Dates. 3) Resolution 96- ., Resolution Certifying Delinquent Assessments MOTION: Move to waive the reading of Resolution 96- , there being ample copies available to the public. MOTION: Move to adopt Resolution 96- , being a resolution certifying delinquent assessments to Anoka County for collection with the property taxes payable in 1997. 4) Approve License Applications MOTION: Move to approve the 1996 license applications as listed upon payment of proper fees, and the rental housing licenses as listed in the October 28, 1996, memorandum from Lowell DeMars. CITY COUNCIL AGENDA FOR OOTOBER 28, 1996, MEETING PAGE 2 5) 6) 7) 8) 9) 10) 11) 12) Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. Authorize Attendance of Barb Sandberg at Training Course, December 9- 11, 1996 MOTION: Move to authorize the attendance of Barb Sandberg at the Fleet Maintenance Windows Training Course December 9-11, 1996, by DP Solutions, Inc., in Lakeland, Florida, and that all related expenses be reimbursed from Funds 702-49950-3105 and 701-49950-3320. Establish Joint School Board/City Council Meeting on November 6, 1996 M©TION: Move to establish November 6, 1996, at 7 p.m. as a joint meeting between the Columbia Heights School Board District #13 and the City Council. Approve Three CDBG Contracts MOTION: Move to approve 1995 CDBG Contract by and between the City of Columbia Heights and Anoka County for $40,474 county-wide rehabilitation funds. MOTION: Move to approve the 1996 CDBG Contact by and between the City of Columbia Heights and Meals on Wheels for $3,080 public service agency funding. MOTION: Move to approve the 1996 CDBG contracts by and between the City of Columbia Heights and Anoka County for a total of $237,370 for public service agencies, neighborhood revitalization, and housing rehabilitation. Authorize GIS Range Rider Joint Program Between Columbia Heights, Fridley, and Andover MOTION: Move to authorize the inter-local agreement for GIS services with Andover and Fridley for a figure not to exceed $13,333. Funding for the additional expenditure would come from cuts made to general fund budget made by Council during its review. Authorize Continuation of Police Services Contract with the City of Hilltop MOTION: Move to authorize the Mayor and City Manager to enter into a contract extension with the City of Hilltop for Police and Emergency Medical (rescue) Squad Services with terms as indicated in the attached memos by the Hilltop City Attorney. Authorize Payment of Dues to the League of Minnesota for the Next Fiscal Year MOTION: Move to approve the continued membership with the League of Minnesota Cities, and to authorize the annual payment of $9,040. Establish Hearing Dates for License Revocation, Various Rental Properties MOTION: Move to Establish a Hearing Date of November 12, 1996, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against the Following Property Owners Regarding Their Rental Property: Lisa Kelly (5031 Jefferson Street NE); Isle Schlachtenhaufen (4838 West Upland Crest); Carrie J. Herkal (1161 Cheery Lane NE); Anthony J. Shermann (3926 Ulysses Street NE); Richard A. Nye (1162 Cheery Lane NE); Jean J. Free (3817 Hayes Street NE); CITY COUNCIL AGENDA FOR OCTOBER 28, 1996, MEETING PAGE 3 13) Kurtis R. Kiel (561 NE 51st Avenue); Jonathan Deal (4307 NE 7th Street and 4701 NE 5th Street); David W. Fischer (4657 NE 5th Street); and Gary R. Stockwell (683 NE 51st Avenue). Authorize Final Payment to F. F. Jedlicki for LaBelle Park Storm Sewer Replacement, Municipal Project #9611 RECOMMENDED MOTION: Move to accept the work for Storm Sewer Replacement at LaBelle Park from 40th Avenue to LaBelle Pond, Municipal Project #9611 and authorize final payment of $23,884.30 to F. F. Jedlicki of Eden Prairie, Minnesota. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. Proclamation - November is Epilepsy Month in the City of Columbia Heights PUBLIC HEARINGS A. Second Reading of Ordinance No. 1333, Repealing Certain Sections from License Ordinance Section of City Code RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1333, an Ordinance Amending Ord. 853, City Code of 1977, Pertaining to the Repeal of Certain Sections of the Licensing Requirements of the City. Bo First Reading of Ordinance No. 1335, Pertaining to Fences and Retaining Walls Construction RECOMMENDED MOTION: Move to waive the first reading of Ordinance No. 1335, there being ample copies available for the public. RECOMMENDED MOTION: Move to schedule a second reading of the Ordinance 1335 for Tuesday, November 12, 1996, at approximately 7:00 p.m. ITEMS FOR CONSIDERATION Other Resolutions/Ordinances Bid Considerations 1) Authorize Staff to Seek Informal Bids RECOMMENDED MOTION: Move to authorize staff to seek informal bids for the purchase of T-shirts, caps, uniforms, and equipment. 2) Award Quote for Sanitary Sewer Repairs for 3rd St. between 37th and 38th Avenue; 4th St. between 41st and 42nd Avenue; and 43rd Avenue between Pierce Street and McLeod CiTY COUNCIL AGENDA FOR OCTOBER 28, 1996, MEETING RECOMMENDED MOTION: Move to award the Sanitary Sewer Repairs on 3rd Street, 4th Street, and 43rd Avenue (Bid A) to F. M. Frattalone Excavating of Little Canada, Minnesota, based upon their Iow, qualified, responsible quote in the amount of $21,200.00 with funds to be appropriated from Fund 652-49499- 5130; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. C. Other Business 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney GENERAL COUNCIL COMMUNICATIONS A. Minutes of the October 9, 1996, Economic Development Authority Meeting B. Minutes of the October 1, 1996, Public Library Board of trustees Meeting C. Minutes of the October 15, 1996, Library Board/City Council Budget Meeting D. Other Communications 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT Walter R. Fehst, City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING OCTOBER 14, 1996 ROLL CALL/CALL TO ORDER Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present· Mayor Sturdevant called the Council Meeting to order at 7:03 p.m. 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA The following were additions and corrections to the meeting agenda: a) One correction to page #9 in the minutes of the September 23, 1996 Regular Council Meeting. b) Addition of 7-c-4; Approval of starting rate for Police Department Secretary II-A position c) Memo dated September 25, 1996 from Lowell DeMars which addresses rental license fees. CQNSENT AGENDA Motion by Peterson, second by Jones to approve the following items on the Consent Agenda: Adoption of Council Minutes The Council approved the adoption of the minutes of the Regular Council Meeting of September 23, 1996 as presented. Establish Work Sessions for October The Council established Monday, October 14, 1996 (immediately following the City Council Meeting) and October 21, 1996 at 7:00 p.m. as City Council work session dates. Approve Recreation Director's Attendance at MRPA State The Council authorized the attendance of the Recreation Director at the Minnesota Recreation and Park Association state conference to be held in Duluth, Minnesota, from November 5 - 8, 1996; and authorized that all related expenses be reimbursed from Funds 101-45000-3105 and 101-45000-3320. Approve Variance for Bruce Lamo, 2129 No. Upland Crest. Case #9610-50 The Council approved the 3.75 foot front yard setback variance for 2129 No. Upland Crest due to the hardship of the topography of the lot and tree location. REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 2 Authorize Lease Agreement with NEI-College of Technology and Recreation Department The Council authorized the Mayor and City Manager to enter into a lease agreement with NEI-College of Technology for the Recreation Department's use of NEI's gymnasium from September 1, 1996 through May 31, 1997. Approve Revised Murzyn Hall Lease Agreement The Council approved the revised Murzyn Hall lease agreement as outlined in the September 25, 1996, submittal by the Park and Recreation Commission. Authorize Installation of "Values First" Signs Throughout the City The Council authorized staff to place up to 50 "Values First" signs throughout the community in order to serve as a reminder to our citizens and to support our "Values First" effort. Accept $1,000 Donation from the Columbia Heights Lions Club The Council accepted the $1,000 donation from the Columbia Heights Lions Club for the 1996 City fireworks display and the cash amount reflected in the 881 budget account. Change Council Meeting Date of December 9. 1~96 to December 2. The Council approved changing the date of the first Council Meeting in December from December 9, 1996 to December 2, 1996 at 7:00 p.m. Approval of License Applications The Council approved the 1996 license applications as listed upon payment of proper fees and approved the rental housing licenses as listed on the October 14, 1996 memorandum from Lowell DeMars. Approval of Payment of Bill~ The Council approved the payment of the bills as listed out of proper funds. Approval of Resolution No. 96-60 Being a Resolution Approving the 1997 License Fee Schedule The reading of the resolution was waived. RESOLUTION NO. 96-60 ADOPTING 1997 BUSINESS LICENSE FEES REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 3 WHEREAS: Ordinance No. 853, City Code of 1977, pertaining to commercial licensing regulations provides for the establishing of annual license fees; and WHEREAS: The City has participated in a survey of metropolitan municipalities regarding business license fees charged by other communities; and WHEREAS: The City is attempting to maintain business licenses which are comparable; and WHEREAS: The City annually reviews its business license fee schedule; NOW, THEREFORE, BE IT RESOLVED that the attached proposed license fee schedule be adopted and effective January 1, 1997. Passed this 14th day of October, 1996. Roll call on Consent Agenda: Ail ayes 5 ~ECOGNITION. PROCLAMATIONS. PRESENTATIONS AND GUESTS There were no items for this portion of the meeting. 6. PUBLIC HEARINGS a. Resolution No. 96-61 Being a Resolution APDroving Revocation of Rental License for 3849 Jackson Street Firefighter Gorman gave an update on this rental property. The property owner has been non-responsive to information requested regarding the license. He also advised the water has been shut-off in the building and there may still be tenants residing in the second floor unit. The lower floor is owner- occupied. Motion by Peterson, second by Jolly to close the public hearing on the license revocation for 3849 Jackson Street. Roll call: All ayes Motion by Peterson, second by Sturdevant to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR CouNCIL MEETING ~OCTOBER 14, 1996 PAGE 4 R~SOLUTION NO. 96-61 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY NANCY SHALEEN, (HEREINAFTER "LICENSE HOLDER") WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 3849 JACKSON STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON OCTOBER 3, 1996, OF A PUBLIC HEARING TO BE HELD ON OCTOBER 14, 1996. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on June 1, 1996, Lowell DeMars, Enforcement Officer, for the City of Columbia Heights, mailed re-licensing applications to Ms. Nancy Shaleen, owner of the real property and incidental buildings located thereon at 3849 Jackson Street, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by Nancy Shaleen. 2. That on two other occasions, re-licensing applications were mailed to Ms. Shaleen with a response from Ms. Shaleen on Friday, October 4, 1996, that she would return the re- licensing application to this office on Monday, October 7, 1996, and that as of Wednesday, October 9, 1996, Ms. Shaleen has failed to return the required application and fee. 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 3849 Jackson Street is in violation of the provisions of the Columbia Heights City Code. REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 5 2. That all relevant parties and parties in interest have been duly served notice of this hearing and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1192 is hereby revoked/suspended (cross one out); 2. The City shall post for the purpose of preventing occupancy, a copy of this order on the buildings covered by the license held by License Holder. 3. Ail tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this 14th day of October, 1996. Offered by: Seconded by: Roll call: Peterson Jolly All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary b. Resolution No. 96-62 Being a Resolution Approving Revocation of Rental Property License for 4222 Monroe Street Firefighter Gorman was advised by the owner of 4222 Monroe Street he intends to remove the tenant from the property and is putting the building up for sale. To date, neither one of these actions appeared to have occurred. Motion by Peterson, second by Jolly to close the public hearing regarding the rental license revocation for 4222 Monroe Street. Roll call: All ayes Councilmember Jolly felt staff should add a motion on the agenda which addresses the closing of a public hearing. REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 6 The City Attorney advised this can be done by the Mayor and would not require a formal motion. The City Manager will pursue a form which is workable for this situation. Motion by Peterson, second by Jones to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 96-62 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY ROBERT C. WITT (HEREINAFTER "LICENSE HOLDER") WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4222 MONROE STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON OCTOBER 3, 1996, OF A PUBLIC HEARING TO BE HELD ON OCTOBER 14, 1996. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: ~INDINGS OF FACT 1. That on June 1, 1996, Lowell DeMars, Enforcement officer, for the City of Columbia Heights, mailed re-licensing applications to Mr. Robert C. Witt, owner of the real property and incidental buildings located thereon at 4222 Monroe Street, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by Robert C. Witt. 2. That on one other occasion, re-licensing applications were mailed to Mr. Witt with a response from Mr. Witt that he would be removing the current tenant from the property and place the property for sale. REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 7 3. That all parties, including the license holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). 4. That on October 8, 1996, firefighter/inspector Gary Gorman hand delivered a hearing notice to the current tenant and in conversation with the tenant, was informed that, in fact, Mr. Witt had given the tenant no notice to move. CONCLUSIONS OF COUNCIL 1. That the building located at 4222 Monroe Street is in violation of the provisions of the Columbia Heights City Code. 2. That all relevant parties and parties in interest have been duly served notice of this hearing,and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the License Holder, owner, occupant or tenant, as the case may be, have expired, or such rights have been exercised completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1049 is hereby revoked/suspensed;~ 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. Ail tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this 14th day of October, 1996. Offered by: Seconded by: Roll call: Peterson Jones All ayes Mayor Joseph Sturdevant Jo-Anne Student, Counci~ Secretary REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 8 c. First Reading of Ordinance No. ~333 Being an Ordinance Repealing Certain Sections From License Ordinance Section of the city Code The City Manager advised this matter had been addressed by a committee during many meetings. It has also been a topic of discussion at a recent Council work session. Motion by Peterson, second by Jones to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1331 BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 9, OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO THE VACANCIES IN THE COUNCIL The City of Columbia Heights does ordain: Section 1: Chapter 2, Section 9, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: CHAPTER 2 FORM OF GOVERNMENT Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, removal from the city, continuous absence from the city for more than three months, or conviction of a felony of any such person whether before or after without good cause to perform any of the duties of membership in the council for a period of three months. In each such case, the council shall, by resolution, declare such vacancy to exist and shall forthwith appoint an eligible person to fill the same until the next regular municipal election, when the office shall be filled for the unexpired term; provided that any vacancy resulting from a recall election or from a resignation following the filing of a recall petition shall be filled in the manner provided in such case. REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 9 IS HEREBY AMENDED TO READ AS FOLLOWS: CHAPTER 2 FORM OF GOVERNMENT; Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, cessation as a resident of the city, continuous absence from the city for more than three months, conviction of a felony of any such person whether before or after qualification, the failure of any councilmember without good cause to perform any of the duties of membership in the council for a period of three months or any other cause as may be provided for in Minnesota Statutes,. as amended. In each such case, at the next regular meetin~ following receipt of notice by the council of One or .more of the foreqoing .conditions, the council shall by resolution declare such vacancy to exist unless further investigation is required. Notice of said vacancy shall be posted at city hall for a per~od of two ~2~ weeks from the date of the adoption of the resolution declaring said vacancy. Notice shall also be published ~n a designated city newspaper for a period of two (2~ weeks ~s soon as possible after the date of the adoption of said resolution, with the publication being completed no later than thirty ¢30] days from said date. Applications shall be sought and accepted from individuals interested in filling the vacancy, which applications shall be submitted to city hall, to the attention of.the City Clerk. within 45 days from the date of said resolution. The Council shall interview each of the applicants within (thirty~ 30 days from said date. Applications shall be sought and accepted from individuals interested in filling the vacancy, which aDplications shall be submitted to city hall. to the attention of the City Clerk. within 45 days from the date of said resolution. The council shall interview each of the applicants within 30 days from the close of the ~pDlication period, and shall conduct said Snterviews in an agreed upon uniform manner as a council. A~ter said 30 day period, the council shall make its appointment from the pool .of applicants within 15 days. whether done so at a regular council meeting or a special meeting. The individuals so appointed shall fill said vacancy until the ne~ regular municipal election, when the office shall be filled for the unexpired term bv an eligible person elected at large Sn the manner hereinafter set forth; provided, however, that if a vacancy is declared by resolution after March ~lst in the year of a regular municipal election, REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 10 then the appointment process as set forth herein shall not take effect ~nd any such vacancy shall continue to exist until said election, at which time the vacancy shall be filled for the unexpired term by an eligible person elected at large in the manner hereinafter provided. Notwithstanding anything to the cQntrary herein, any vacancy resulting from a recall election or from a resignation following the filing of a recaP! petition shall be filled in the manner provided in such case. First Reading: Septe~uber 9, 1996 Motion by Peterson, second by Jones to schedule the second reading of Ordinance No. 1333 for October 28, 1996 at 7:00 p.m. Roll call: All ayes ITEMS FOR CONSIDERATION A. Other Resolutions and Ordinances 1. Resolution No. 96-63 Being a Resolution Establishing .Amount of Assessments to be Levied Motion by Jolly, second by Sturdevant to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 96-63 BEING A RESOLUTION ESTABLISHING AMOUNT OF CITY SHARE AND AM0~UNT OF SPECIAL ASSESSMENTS ON PROJECTS TO BE LEVIED WHEREAS, the City Council of the City of Columbia Heights by motion on the 9th day of September, 1996, ordered a special assessment hearing to levy the cost of improvements, and WHEREAS, the following projects will be specially assessed on November 18, 1996, and a portion of the costs may be borne by the City. NOW, THEREFORE, BE IT HEREBY RESOLVED, pursuant to Minnesota Statutes 429.061, and City Code 4.103, that the breakdown is as follows: REGULAR COUNCIL MEETING 'OCTOBER 14, 1996 PAGE 11 CITy PORTION ASSESSMENT PIR PROJECT 915 Project 9601 Zone I sealcoat $14,497.34 $84,314.31 921 Project 9515 Alley, W of Quincy, 37th-38th 7,394.68 2,841.60 Passed this 14th day of October, 1996. Offered by: Jolly Seconded by: Jones Roll call: All ayes TOTAL $98,811.65 10,236.28 Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 2. Resolution No. 96-64 Being a Resolution Dedicatinq Hillcrest Property as Park Land Councilmember Ruettimann questioned the wisdom of dedicating this parcel at this time. He felt it may be better to delay this action until the tracks, which are located on the parcel, are removed. Councilmember Jolly felt the dedication had to be done at this time and the proposed timeframe.was necessary. Councilmember Peterson agreed. The Public Works Director advised that a portion of the tracks located west of the park are currently being used by a local business. He feels it is the intention of the railroad company to eventually abandon all of the tracks in this area Motion by Jolly, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes ~ESOLU~ION NO. 96-64 BEING A RESOLUTION DEDICATING TRACT D, RLS NO. 159, ANOKA COUNTY AS PARK LAND REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 12 WHEREAS, the City Council of Columbia Heights determined that it was in the best interest of the community to sell a portion of Sullivan Lake Park to allow the expansion of an adjacent business, and, WHEREAS, Sullivan Lake Park has been developed in part using LAWCON funds, and, WHEREAS, the agreement with the Minnesota Department of Natural Resources for the LAWCON grant stipulates that any conversion of property from park use to another use requires replacement of the park land with other property of equal or greater market and recreational value and, WHEREAS, Tract D, Registered Land Survey No. 159, Files of Registrar of Titles, County of Anoka, State of Minnesota, which is adjacent to Huset Park, has been purchased by the City of Columbia Heights, and, WHEREAS, the Minnesota Department of Natural Resources and the National Park Service have approved said Tract D, RLS No. 159 as replacement park land, NOW, THEREFORE, BE IT RESOLVED that Tract D, Registered Land Survey No. 159, Files of Registrar of Titles, County of Anoka, State of Minnesota be dedicated as park land and become part of Huset Park. Dated this 14th day of October, 1996. Offered by: Seconded by: Roll call: Jolly Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 13 I hereby certify that the foregoing resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting hereof held in the City of Columbia Heights, Minnesota, on the 14th day of October, 1996, as disclosed by the records of said City in my possession. Jo-Anne Student, Deputy City Clerk 3. Resolution No. 96-65 Being a Resolution Stating the City of Col~mt~ia Heights' .Support for the ~inne$ota Livable Communities Act The City Manager advised this is the second year for this Act. Columbia Heights did apply last year and may apply for funding this year. Motion by Jones, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 96-65 RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COM]~3NITIES ACT WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes Section 473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes Section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Incentive Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes Section 473.254; and REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 14 WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life-cycle housing goals through preparation of the Housing Action Plan; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; and WHEREAS, for calendar year 1997, a metropolitan area municipality that did not participate in the Local Housing Incentive Account Program during the calendar year 1996, can participate under Minnesota Statutes Section 473.254 only if: (a) the municipality elects to participate in the Local Housing Incentives Account Program by November 15, 1996; and, (b) the Metropolitan Council and the municipality have successfully negotiated affordable and life-cycle housing goals for the municipality; NOW, THEREFORE, BE IT RESOLVED THAT the City of Columbia Heights hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 1997. Passed this 14th day of October, 1996. Offered by: Jones Seconded by: Jolly Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary B. Bid CoDsiderations 1. Award Contract for Retainin~ Wall Repair Along Sullivan The Public Works Director advised this repair should take about two weeks to complete. ~REGULAR CouNCIL MEETING OCTOBER 14, 1996 PAGE 15 Motion by Jones, second by Jolly to award the Sullivan Lake retaining wall repair to Atlas Foundation Company of Rogers, Minnesota, based upon their low, responsible quote in the amount of $8,200, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 2. Authorize Continued Software Maintenance Support for ARC/Info Software To stay current on upgrades to the software for G.I.S., the City needs to maintain the annual software maintenance agreement. The agreement provides the City with free updates to the software and free phone consultation with the provider. Councilmember Ruettimann inquired how much information has been put into the G.I.S. The response was that, to date, only 25% to 30% is currently in the system. The City has had the system for six years. Councilmember Ruettimann felt staff from somewhere was needed to put in the updates. The Public Works Director advised a joint powers agreement has been explored with the cities of Andover and Fridley to hire a consultant for a year to work on updating in all three cities. Councilmember Ruettimann suggested staff should pursue the hiring of an intern to do data input and to start sharing in- house staff for this purpose as well. Motion by Peterson, second by Jones to approve the annual software support for Unix-based ARC/INFO software in the amount of $4,052, including tax, to be paid from fund 720- 49980, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 3. Reject Ouotes to Repair sanitary and Storm Sewers & Authorize Staff to Seek Ouotes for Sanitary Sewer Repairs Staff had recommended the two quotes received for this project be rejected based on the fact that those received were over $25,000 and would require sealed bids rather than quotes. It was recommended that authorization to seek quotes on the sanitary sewer repair work only be give~. .REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 16 Motion by Jolly, second by Peterson to reject the quotes to repair the sanitary and storm sewers. Roll call: All ayes Motion by Jolly, second by Peterson to authorize staff to seek quotes for the sanitary sewer repairs on Third Street, Fourth Street and 43rd Avenue. Roll call: All ayes C. Other.Business 1. Approve Sale of Duplex Units at 4613, 46~9 and 4625 pierce street The City Manager stated these structures may be resituated in Columbia Heights. He had requested the Public Works Director to research the city's ordinances to determine which ones, if any, would apply to these structures if they are relocated in the City. He referred to a similar situation in the City of Robbinsdale. Motion by Sturdevant, second by Jolly to sell the duplex units at 4613, 4619 and 4625 Pierce Street to partners, Robert A. Kroll and Steve Meger, based on their proposal of $11,257.50, and furthermore, to authorize the Mayor and City Manager to execute the Bill of Sale for these buildings. Roll call: All ayes 2. Approve Various Requests from the Information Management Committee The City Manager reviewed the requests and much of the data presented by members of the Information Management Committee. Councilmember Ruettimann had questions regarding the proposed costs associated with the completion of the computer network and the upgrading of the thirty key essential users' computers. An additional $4,000 was proposed to the total. Also, he noted the request indicated there would be thirty essential users and the attached documentation only identified twenty-eight. The figure of thirty was not amended. Councilmember Peterson inquired when the trenching for installing fiber optic cable between City Hall and the Library and Recreation buildings would start. The Public Works Director responded that ~urrently staff is in the process of locating conduit. Public Works Department will be performing the trenching tasks. REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 17 Motion by Jones, second by Peterson to authorize the completion of the computer network between Recreation, Library and City Hall; to upgrade the thirty key essential users' computers to the Pentium level at a cost not to exceed $24,000 plus tax; to provide Windows training for the thirty key essential users; and, to authorize staff to prepare and publish a Request for Proposals for a computerized document management software program to be used throughout the City. Funds are to come from the Capital Improvement General Government Building Fund (41) budget for optical scanning. Roll call: All ayes 3. Approve Three Community Development Block Grant contracts The Mayor inquired why all of the CDBG 1995 funds were not yet distributed. The $40,474 allocated in 1995 for housing rehabilitation was not used and no staff member present had the explanation as to why this has not occurred. Councilmember Ruettimann did not remember the Council having approved distribution of the funds for 1996. He also recalled how public service grant requests had previously been screened and reviewed by the Human Services Commission. There was no explanation as to why this process had ceased. It was generally felt the CDBG funding issues needed more discussion and clarification. Motion by Sturdevant, second by Ruettimann to table this matter until a Council work session to review all aspects of the CDBG allocations and the accompanying figures. Roll call: All ayes Councilmember Jolly noted that the Fridley City Council had been sent a letter from SACA regarding their financial support of SACA. No response was received. A representative of SACA attended a Fridley City Council Meeting to advise its members that the participation of Fridley residents in SACA services had increased considerably. It was suggested that the City Council may want to consider increasing its funding to SACA. CDBG grant funds were mentioned as a possible source of funding. No response has been made to this request. REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 18 4. Approved Starting Rate for Secretary ri-A. Polic~ Motion by Sturdevant, second by Peterson to the starting rate for Mary Vawracz, Secretary II-A Police Department, at the one year rate of $11.90, based on the 1996 labor contract between the City of Columbia Heights and the American Federation of State, County, and Municipal Employees. Roll call: Ail ayes Administrative Reports A. Report of the City Manaaer Joint Meeting of City council and School Boar~ The City Manager advised that Wednesday, November 6th is the suggested date for a joint meeting of the city Council and the School Board. The location is yet to be selected. The purpose of the meeting is to discuss working relationships between the two bodies, the Values First Program, funding for the CHASE program and the upcoming bond issue. Councilmember Ruettimann noted that for the last two or three years there had been a request for this joint meeting and no action was taken. He felt there should be no problems working together. Goals and Objectives Session The City Manager noted that the first Goals and objectives Session was cancelled. He recommended this be rescheduled. He also advised that thirteen ,,Values First" banners will be installed in the downtown area. 0Qtober 21st Council Work Session Agenda Items Councilmember Jolly suggested that one of the agenda items for the October 21st could be the discussion of strategic performance objectives. Other agenda items already confirmed for that work session are CDBG funds and board/co,mission vacancies. Miscellaneous Councilmember Jolly stated he had been considering making an appointment to the Police and Fire civil Service Commission at tonight's meeting. Councilmember Ruettiman inquired who had done the water meter survey. The city Manager responded this had been done by staff. REGULAR COUNCIL MEETING OCTOBER 14, 1996 PAGE 19 B. Report of the City Attorney The City Attorney had nothing to report at this time. GENERAL COUNCIL COM/~73~ICATIONS Minutes from the following meetings were included in the agenda packet: Planning and Zoning Commission October 1, 1996 meeting Park and Recreation Commission September 25, 1996 meeting Charter Commission July 18, 1996 meeting 10. 11. CITIZEN FORUM At this time, citizens have an opportunity to discuss items not on the regular agenda with the Council. Vern Moore, a member of the Police and Fire Civil Service Commission, was present to remind the Council of the vacancy on that Commission. EXECUTIVE SESSION Motion by Sturdevant, second by Peterson to close the regular City Council meeting of October 14, 1996 at 8:30 p.m. and to move to an Executive Session for the purpose of discussing labor contract negotiations and pending litigation, and that Linda Magee be appointed to keep a written record of same. Roll call: All ayes Motion by Ruettimann, second by Peterson to reconvene the regularly scheduled open meeting of the Columbia Heights City Council on October 14, 1996 at 9:50 p.m., having been in Executive Session to discuss labor contract negotiations, written record being kept by Linda Magee. ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the regular Council Meeting at 9:50 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: October 28, !996 AGENDA SECTION: CONSENT I! ORIGINATING DEPARTMENT: CITY MANAGER'S NO:~ CITY IqANAGER ' S APPROVAL ~ / NO:~r ~ ~ J DATE: 10 - 22 - 96 DATE: The following work session dates need to be established: Wednesday, October 30, 1996, 6 p.m. (immediately after the EDA meeting) Monday, November 4, 1996, 8 p.m. Monday, November 18, 1996, 7:30 p.m. {immediately after the Special Assessment Hearing) RECOMMENDED MOTION: Move to establish Wednesday, October 30, 1996, 6 p.m. {iramediately after the EDA meeting); Monday, November 4, 1996, at 8 p.m.; and Monday, November 18, 1996, at 7:30 p.m. (immediately after the Special Assessment Hearing) as City Council Work Session Dates. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of : OCTOBER 28, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~-~ C I TY MANAGER ~ S APPROVAL ASSESSMENTS NO: /"t/'', A. 31 DATE: OCTOBER 21, 1996 Attached is a resolution which the Council is asked to adopt annually certifying delinquent special assessments, utility, and miscellaneous delinquent charges, in the amount of $31,157.15, to the County Property Tax Administrator for collection. Also, for the Council's information, staff has attached a balance sheet of 1996 current assessments and history. Staff recommends the Council adopt the following motions. RECOMMENDED MOTION: Move to waive the reading of Resolution 96 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 96- , being a Resolution certifying delinquent assessments to Anoka County for collection with the Property taxes payable in 1997. COUNCIL ACTION: RESOLUTION NO. 96 - CERTIFICATION OF DELINQUENT ASSESSMENTS BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, that THE COUNTY AUDITOR be, and he is hereby directed, to levy the delinquent special assessments, delinquent utility, and miscellaneous delinquent bills on the properties in the City of Columbia Heights as submitted on the attached pages and filed in the Assessment Book for 1996 totaling $37,428.15. BE IT FURTHER RESOLVED that the foregoing amounts shall be included in the individual property tax statements for the current year and identified thereon as "Special Assessments - Fund #82535. SAID LEVIES shall be enforced and collected in the manner provided for the enforcement and collection of State and County taxes under and in accordance with the provisions of the general laws of the State. All assessments with penalties and interest as indicated thereon paid to the County Treasurer shall belong to the City of Columbia Heights and shall be turned over to the City Treasurer in the manner provided by the City Charter and Ordinances. THE CITY OF COLUMBIA HEIGHTS shall accept payments on these levies until October 18, 1996. Upon receipt of said payments the City will remove them from the certification list sent to Anoka County. Passed this 28th day of October, 1996. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Secretary to the Council count¥\dlqspres, cer CITY OF COLUMBIA HEIGHTS SPECIAL ASSESSMENTS Current Balances 10% Penalty & County Fee Misc. Delinquent Utility Misc. Delinquent Bills $25,925.62 2,522.77 1,946.48 7,033.28 TOTAL DELINQUENT 1996 Minus Payments Received (9/18 thru 10/18) TOTAL 1996 AMOUNT CERTIFIED $37,428.15 6,271.00 $31,157.15 The current balance of $25,925.62 is 40.03% of the total billed as current, which was $64,766.69. CURRENT SPECIAL ASSESSMENT HISTORY (excluding delinquent utility and miscellaneous bills) YEAR TOTAL BILLED UNPAID CURRENT % CERTIFIED 1985 236,685.51 109,905.61 46.44% 1986 179,811.95 80,351.84 44.69% 1987 201,700.46 79,788.58 39.56% 1988, 197,640.59 87,194.08 44.13% 1989, 218,860.49 76,784.00 34.17% 1990, 188,131.51 81,849.03 43.51% 1991, 187,314.27 54,051.09 28.86% 1992, 154,598.10 53,213.54 34.42% 1993, 105,192.39 33,219.35 31.58% 1994, 125,887.78 40,595.50 32.25% 1995 159,282.22 72,695.02 45.64% 1996 64,766.69 25,925.62 40.03% The ramp at 4025 Van~u~en S~:. wa~ assessed, however, was not included in ~h£s figure. cou-mty%balpage, cer TO CiTY COUNCIL OCTOBER 28, 1996 *Signed Waiver Form Accompanied Application 1996 BUSINESS LICENSE AGENDA APPROVED BY BLDG INSPECTOR CONTRACTORS *Coty Construction, Inc. *Michal's HHH UCENSED AT 1001 -6t hSt. S. 2779-181st Ave. N.W. FEES 840.00 40.00 SAFETY & HEALTH CIGARETTE SALES Jamal Malik d/b/a Malik's Petroleum/Conoco 3955 University Avenue 30.00 FIRE INSPECTOR GASOLINE SALES *Jamal Malik d/b/a Malik's Petroleum/Conoco 3955 University Avenue 50.00 SAFETY & HEALTH, FIRE & BLDG. INSPECTOR GROCERY SALES *Jamal Malik d/l~/a Malik's Petroleum/Conoco 3955 University Avenue 25.00 TO: FROM: SUBJECT: DATE: WALT FEHST, CITY MANAGER LOWELL DEMARS RENTAL HOUSING LICENSES OCTOBER 28, 1996 THE OWNERS OF THE FOLLOWING RENTAL PROPERTIES HAVE COMPLIED WITH ~ RE-LICENSING AND/OR LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE. I AM REQUESTING THAT THEY BE PLACED ON THE NEXT COUNCII~ AGENDA FOR APPROVAL: BAHR, VERNON BALLENTINE, BRUCE G. BATH, JAMES L. BLAISDELL, STEVEN C. BLANSKE, RITA L. BOYUM, CLIFFORD A. BRIGHTON COMPANY CARSTENSON, KATHRYN CARTER, DAVID R. CERIC, NEDZAD CIRKS, GARY D. DEGGENDORF, THOMAS A. ERIE, GLADYS L. GRABA, JESS C. GRAHAM, JAMES JENNINGS, MATrHEW C. KUPPE, EDWARD C. LONSKY, JOHN J. LYNDE INVESTMENTS LYNDE INVESTMENTS LYNDE INVESTMENTS LYNDE INVESTMENTS LYNDE INVESTMENTS MACIASZEK, JOE L. MACIASZEK, JOE L. MACIASZEK, JOE L. MACIASZEK, JOE L. McQUARRY, THOMAS C. MIKULAK, ROBERT MILLER, JOHN D. 842 50TH AVENUE F-1863 5230 4TH STREET F-1575 1211 CHEERY LANE F-1895 3916-18 ULYSSES F-1915 667 51ST AVENUE F-1913 4855 5TH STREET F-1882 4853 E. UPLAND CR. F-1941 4048 MADISON F- 1867 4606 POLK F-1869 600 51ST AVENUE F-1896 615 51ST AVENUE F-1880 1204 CHEERY LANE F-1911 1001 42-1/2 AVENUE F-1910 3920 ULYSSES F-1870 4409 MONROE F-1917 4849 5TH STREET F-1918 964 42ND AVENUE F-1906 4209 WASHINGTON F- 1878 4707 UNIVERSITY F-1901 4715 UNIVERSITY F-1900 5121 UNIVERSITY F-1899 5131 UNIVERSITY F-1898 5141 UNIVERSITY F-1897 4401 JACKSON F-1893 4407 JACKSON F- 1891 4404 VAN BUREN F- 1892 4400 VAN BUREN F- 1890 609 51ST AVENUE F-1914 228 40TH AVENUE F-1945 5000 4TH STREET F-1871 MILLER, MICHELLE L. MINDLIN, STEVEN M. MORALES, KATHRYN A. NESS, ROBERT R. O'DONNELL, BONNIE D. REITER, PI--III.IP R. SELLIN, MICHAEL D. STOCKWELL, GARY R. SWENSON, JOHN E. THAYER, LEONARD E. THERRIEN, THOMAS URSPRINGER, ALBERT VII.,LELLA, DENIS ZILKA, FRANCIS G. 4422 CENTRAL 1214 CHEERY LANE 673 51ST AVENUE 3935 ULYSSES 621 51ST AVENUE 4038 MADISON 1203 CHEERY LANE 683 51ST AVENUE 804 51ST AVENUE 627-29 51 ST AVENUE 633 51ST AVENUE 3719 HAYES 4621 UNIVERSITY 3800 HAYES F-1884 F-1908 F-1912 F-1875 F-1909 F-1894 F-1888 F-1947 F-1885 F-1904 F-1877 F-1879 F-1881 F-1873 1 () ]. 201 202 204 205 2.1~2 213 225 23;5 240 2 50 406 4.1.2 4 :L 5 420 43i 601 602 603 6(.')9' 70 I 710 720 887 GE]'~IFZ F;-:A L. COMMUNT. T'Y DE~VEL.OPM:ENT FUND ANOKA COL,INTY CDBG PPdRKV!EW V]]...1...A IqORTH E~:C:OI".IOM]:C I)I'.]:VE]...OF'MENT ALITH SEC:,'T :[ O.N 8 ,~3TA'TIE A.]: D MA ]: NTE:NAF-ICE: CAF:' ]: TAL CE:NT'i'TAL (3A F.'.AGIii: E.':BCF~OW F'L.E:X B~':hui']-]:T TFL'UST FL.IN!) F'C)L. :f: CiE/'I'-' .]: F;,.'E CONT fTESL']:RViE TOTAL ~.,I..t... F:'L.1N:C,S BAN K F;~EC:AF:': BAN K r'" ' ...... I< .... t-.h::.I.., ]:NC-:i AC.'COUI',I'T' TOT'AL. AL.L ).~:AtqKS Check H:i. sto,,-"y I) ISBL.IRSEMiE:NTS 580, .~ 7.8 ,, 17 D ]: BRC: FINANCZAI... SYSTEM :1.0/25/96 08: 5 Cl-~e ct< History .1.0/28/96 COLJ!'-ICZL. l...I,'-i;'T : [.': Z TY []iF:' [;OLI. JMB I A FIIF.'ZIE ().iHT~F; GI...540R"-VOL:,, 00 F"AGE I BAN K VENDOR CI-IECK FIUMBEI~ AMOUN'F BAN K CI'-tE:C:K:I:I,IG AC:C:CILJI,I"I" AARF:' ADAMS/JL.IDY A :I:F,' TOL.ICH CEL. LUL.AF:.: ARRADONDO/BR:F. AN A"F & ]" BI.-.'E.I...DtF:.;I'-I/F'A L.tl...I-'_]'I"E-. Blii:L.I...BOY BAR 8L.IF'F'LY :OIEt...I...BOY COF.'F'OI-:,'AT ]:Olg B 0 N E:E;q"EZC L./PA UL. BF:.'.AA TI!EN/GAF;~Y BL.tF;.:E:AL.I OF' EXOLtCA-t"tON & I:~:l.-'i: C:[TY CC)CA--COL. A BOT'TI...:I: C 0t... L. 0 V A / C A I-~'.M Et..X.) :0 :i: r:i:-f"Z/V AL. ):)OWN :I: FIG/NA'THAt'I E:AGL.E: WZNE: COMF'NAY tEA.'i~T F'OCU.':i; FIE:WSF:'AF'Ii!:FtE; GE:NU:I:NIE F:'AF;,'T8/NAF'A ALrTC) O.'K3OD:I: N C:O ,, r...'-:~ I:;,' :t: GG.S-.--C:OOF:'E:F;t ]:t,I.'()E:F'E:I-Ii)E:!,FT '.E;CHOCfi... i):t:ST JOI-II,.ISC)N Y..H.-¢0.!~,, L:[C.-~UCIF,,' CO,, K A L.I...E:S T A.t) / G A F;.'.Y K L 0 ~,Tti!:F.:M AN / KUR T KOI.,. I ~:~x ..-::, I E.,.. LE:AGLJf:Z MAC'.TA ME:T'F;.'.OF:'C),t....T. TAN COt. JI,1C ]:1.. ME-"T M :t: NN E:G A.E;CO M :1: Iq T'f:':R-W.F...T. 8MAN I,f:I:Eq~E: JR & HARY JO t',IlSKFZ MN .OE:PT OF MRF:'A N .C~ I:' F'E:F'8:I:-COLA-7 UF' F'I-ZI"TY CASH - JANZCE MCGH F'IZ'F-FY CAt-DH - JOANNE: BAKE PE:TTY CASH -- KAREN MOE-.LI_ F'I--IZf..L.I:F:'E; i,,,I .I: NE: & S:F'.T.R-I"E; I:'1~ Z 0f'~ W ]: NI.T. Q :E~ C CR:['T]:Qt..JFZE-~ Q!JAL.IE/RAhlDAI...L H QUAL. :F.'FY W:I: NE: ROD:OY/H ]: EL..T. AM F,'UTTGE:F;,'8 BAY I...AKE: LC'i.'()C-:if.C 6.1.742 256,, 00 6 ]. 74~; 92 ,, 01 6I 744 82 ,, 09 61745 .1.00 ,, 00 61746 65.67 6].747 ,?..1..I. ,, 63 61748 268.44 6:1.749 5 .,, 5.1.3 ,, 97 61750 14.41 6.1.75.t 75.60 ' ~ -7%~'' ~",~:, 00 6.1.75:'_'?, 58 ,, ',.",8 6.1.754 2': :~ 2::9-3 ,, ..... '::',% "-' .A,,'.:.(, ,, ?..':, 6 .I. / .... ' '"' ~ "' ~'' .c.. :~ 617 ~:',6 .q-, :1.4 6.1.7'57 192 ,, 92 C.., :t 75E.~ 143 ,, 63 6 .1. 7,59 :::';7 :, 008 ,, 26 6.1.760 1 :, 484 ,, 95 6.1.76.1. 7, .1.9 6:I. 762 2';25 ,, .~;6 6 .1. 76:5 4 :, 2.'.':;9 ,, .'..-", .1. 6.1.764 45 ,, 00 61765 1.1. :, 2':.;'.'.3 ,, 62 61-766 6,-34 6:I. 767 :1.4 ,, 79 61768 6 ,, 54 6 .1. '269 4,996 ,. 00 6.1. 770 4 ~.:,0 ,, 00 6:t. 77:t. 58:5 ,, 00 6 :t 772 7.36 6177:':I 2,98:.3. '56 61-774 9 ,~ 625 ,, 00 61775 _1..1., ',540 ,, 00 6.I. 776 4..=.,9 ,, 00 61777 .1.4,662,, O0 61778 83..-:~ ,, 7:.:'; 61779' 4.2 ,, 64 61780 79,, 05 6:1.78.1. 75.04 6.1.782 1,24.1..24 ,6.1.78:':; .1. :, 000 ,, 96 /_}.,.1. 784 5..-:.';9 ,, 09 6.1. 785 4.2 ,, 87 61786 6 :~ 54 ~.", ,, 2.1. 61787 6 ,, 76 61788 321,41 BRC': I- .l.l~,..d..,t.~ t. ~'.:d_ SYST'tEM C' h .,.-:.:. c .,: H,t stor'y 10/28/96 -: 'It ....... U'-.I-': 'fl L ]: ,':.q-J BAI,t I< C'J-.II::C I< :t: fig AC'.C'C~L.tl,I'T' ~..:~'~<:) J.t63:I. 0 tt :.'-.::: ~:,::.:.~ ~ COMI"iLthl]:CA]":[OhlS C:.' · :.- ~. AC.E 'T'F:,,'~ ]:L..ER ...)AL.L...~ AN I)E R,<:i:C)N/P!"J Y L.L BEI...I...BOY DAF:,' .........'.-.,L,I- l- l... ~ ...< ...., .....F..-. ~. ...... , .... · i .I...L.E',LJ 7 .... LJr:F Lh",A 1 .'Otii:I...EGAI-X:D T'"~PL CO,, F:' :I: ::::(:::,~-!:.::i:t:/"t"i:::() F:'LE:X ........ ~' .........'" :t: t,iC l.-.':iJ:::J".iU:,F.N::: F:'AF?..-f':.::;/NA?A A ]"(] .:,i ]: C {... ] V ~::: j'~.?'' j<'J':.' ]: ::~ "t" :]: (:':it::..' :l: F:' F;' :l: i'q/'" 'T A I'~ ]:-t"A l"il.J B t?:AF;..']:),,"LO. 'T'LJS ,]'t:::l,~ ""' "';" :~'~. · ' .... "" .... I ....... · t J..-: ......... ..., ..........'T '":. ~- <:":f- :l, ,"""J J;"U:h']': '... .- JC: I...Y/'DONAI...D J", !::. {.g ~' J {...t.~ J "~'h.l J"F-J':.: ~' ::'""F:'[" F:'"' :_ , TTA"t L~ .... ' ..... ] ':.::... J'"IEE'T' i'ICIF:..'T'i'-iL. Ai,!D F.':]...f!J:CYT'F:.:]:C.: .S~UPPL.. ..... t' t: .j (:~U.4"d...TTY ..... WTM:,: . ~;.: :::::::::::::::::::::::: RAF:'i"o ..... (:::Ft:A!::'H:t:C:ig :;'.,-. MAI'.. F:,' :i: .... 4.: "",.:: ,.' ::'" ,..~ 'e- l ....I,.~ ..... IF, t .......... S :1: EF:.'.S/'¥. 1.. :[ E '..:'.~td A F:'-fTM ....... 'i ..... ,::, L. 1 .c:: .:,ER,r..::.T-TE · <B-I"A 1:.' ] ,c:!:'T' LI F:.'. D E: V' Al'! T / J 0 E: A "FAF::Glii:T W :1: :E. (3 R G/' F .r.:,. t::: :() W.t.t_l....~.~..dl,.:, ~T'i!!]:'::I... & HARDWAR A 1- .::;. , J AhtOt<A r'O INTY StiR'['-' SF:::RV DC:A :[ NC:, F:' ]: F:'.,ST C:CJ?H'"JLJN ]: TY F RED :t: 7' U GF:.:EAT W!i:TS'T L:£F:'E ~:':.-': ANNU:ET ]: Cl'"k::': F:,'F:::T ]: F:.'.E:Mi.E:N'T ...... F..d., I 45 6:1. 789 37 .. 26 61790 4 :, 745., 00 6 t 791 140 .. ():iF..' 6 .I 79~'..; ;.':;, 895 .. 00 61794 207.. I6 61795 T~2 ,, 40 61796 1,625,94 6 i 797 99., 62 6179:::: 6,76 6 ]. :799 7:::.~ 5 ,, 00 6 t 8()0 25 ,. 0:.3 ,.'.:'.', :L 8 C~ :L :1.70 ,, 6 J. 802 .7.::00 ,, O0 6 :L 80 ¥ 2. :::T:., 00 6180,'::~ .',.-.'IQ;'. 00 ,6 :I. 805 .T:; 42 ,, 61806 t ::-.'.::, 68 6 :t.-S'O7 20 ,, 74 6 :[ 808 365 ,, (:::9' 6 t 809 :::?. C', 5 ,, .35 6:l. 8:!. 0 527 ,, 6 ! 8 ]. :L 4 :~ 945.97 6 :l. 8 :I. 2 12:.'.':: ,, 6,':::: 6:t. 81 ¥ 27., 43 61814 95 .. 86 618 i 5 12.3,, 97 6.I816 7 :, ,-:'!3,:u:-.'!: ,, 36 6t817 50,,05 6 :i 8:L :E: 10! ,,25 ,6 :L 8:1. ':? 8.00 6:t. 8>.-::0 150 ,, 90 6 :L 8:~?. 1 56 ,, S;'4 618 >Z':7: 8,50 6182:.: 225 ,, 00 <f:, 18:T:".4 55 ,, I6 6 ]. 8;..7: L-: :1.8 ,, 6:f. 6182.6 36,00 61828 823 ,, 50 61829 589,50 6 :l. 8.30 ..':;2,25 61831 2:,206.05 ,'::.', .~. 8.."'_: :::' 2 :L :.':; ,, :t.:B 6183..':'.:: I , 870,00 6:1.8.34 4 ,~ :.T:'.'(:.~ 5 ,, 61 ::::,':'; 5 6,290 ,, E:: :l. 6 t .F..::,'S 7 ,-:'; 50 ,, 00 Check 1.-lis'Lory 10/28/96 COLJlqC'. ]]... C :[ T Y ' OF'- C.:Ot...I..]M B ]] A HI!~ ]] (::H T S GL. 540R-V05.00 PAGE T."~ BAN K VE']Ni) OR CHECK NUMBER A MO L.15-I]" BAI,I K [.~I'-IIZ[:) K:[ NG ACCOUI-I'T' M:I:NNESOTA Mt...ryLIAL.. LZF1E Mlq STA'TE 'RETZI7EMENT SYST NC)RTH[-!:AS]" STATE BAN!< IqORWEST )B~NK - PAYROI_I_ F'tERA F.'EIR A .... DEFY. NED CON'TR .1: BI...IT F:'EtRA L..]:F:'EE ]: F:'E:RA F:'OL. ]: C,~E: RiEL I EF' C:ON:T-;O PFU. JZ.~EEIqT :[ AL. L..:[ F:'E I NSi.jF~A!---IC ,fi;'TAI'-.IDARD ]: NSUF~'.A!,ICE S'T' A T Iii: C A F:' ]: T 0 L.. C R E: t) ]: T UI'.I ]: UI'I]:-f'ED WAY A T 8: T C(]J'--J:.-]::UMEJ~ PRODUCT A ]: l) E:L.F. ECTF:,' ]: C:: ,c.'.~E:FkV ]: CE: ]: NC AME:R:t:CAN AGE:NC¥ :I:NC AME:R:[ CAN L.]:l-lr:i:N SL.IF:'F'L..Y CO AIq(:)KA COUN'TY I...:[BR.AIRY AtqOI<A C':C)L.iNTY VOL. UNTEIEF:,' A AB[(] KA I..IE:]Nt,IL:-]:':[tq TECH COL.L AI::.'.A M A R 1< BAKIER ,~. TAYI...OtR BARNA GL.IZY ~.: STEFFEN LTl) BATTE':RZ ES PL..L.tS BE:RN]:C:I< ANI) L..IFSON BLEST 8: F'L. ANAGAN BI.':']:/WOOi)L..AI(E SAN.T. TARY SE B ]: TUM I NOLIS F:,'OAI)WAYS ;, 11't0 BRAI'-.:E ,.~;; E.F..~U.T. PMENT W~REHO BF:.: ]: C.-.:HTCIN E~C'AVAT ]: I',IG BRODART BUS]:NtEE;S RECORIY.'~; CORF',, CI)W COMF'UTER C]iENTL:.:IRS ZI'tC CE::BFf'RAL. STORE:E; CI"Hii:T ' S SI"JOES C.'.']:TY WT.i)[': L..OCKSM.T. THT. NL-'.: ~ c.,--.', 50 61838 ~ ~ ..... 61.839 889,00 61840 37 ~ 8Z:2 I:L 6184:L .1..1.6,070 ,, 38 61842 2.':0,871.57 6.1. 843 94 ,, 6:T'. 6.'L 844 T389 6:L845 :1.86 ,, 00 6 :L 846 1 ,, ~:.. ---, ,, ~:.,,. ~. ,..,. -.., , ...~...~ 6 :L 849 484 ,, 6 :L '-' "' r- c, '..'.~ ~., I , 2'.95 ,, O0 6:1.~,'- 609 ~,0 (.~ ~.~ :J. , .... c:,.t.c .... :. .120 ,, 00 6].8 :",6 47 ,, 82: ~Z' ,-.-, c: --., "'.',C.',."-'~ /'"~".:" 6:1.858 7'.5.00 6 :L 8 ~.-, c:, :'~"~'"' ,, 68 61860 7:.3 ,, .'..'56 6.1. 86 :L 14 .,, ~., .......... - c',F'-, 493 <.9 61863 :L ..~,. 13 6 .I. 864 1 :, ,:).:) '.~- ,. 7.'.3 z -~ c, ,:-. x. .'L, 540.9 :L 6 i 867 .1. 0 ,, 00 6:1. :-B68 300 ,, 00 61869 ~:. ~ 4 93 6:L870 4 :, 064 ,, 20 6.1.87I 4,360.73 :L,:., ,' ,~ 37 '~ ' 6 :L 874 85 ,, 00 6.1.875 48 :, 670.46 6.~876 ,~o ....... rd 61877 ".~o .... -' c~ ,- ,~"~ 61878 .,,'o ...... 61879 70].-':.-$"0 ' ,q"'" 10¢) ,, 75 .L ,... ,..-, 0 -. 6.L c,,:., .L Z, 2:08 54 /-., :L 882'. 2'..39 ,, 4-6 6:L884 '1 :', ,, 00 BRC FZI~IANC]~Af.. SYSTIEM 10/25/96 08:5 Check Hi s'(',ory 10/28/96 C':OUNC IlL. L liST' C ]] TY' OF' C:OI...UMB Z A H[;.'Zt; GH"t"'.i3 t]d...540R-VOD ,, 00 F'A(})E] 4 BAN K V E]t".I.D 0 I:;.'. CHIECI( i',tUMBER AMOL.INT BAN I< CI"IIi.:.C'. K ]t;I',IG ACCOUt',IT C!...A.S:.;.'; ]: C CATE];..' :[ FIG C'.OC:A.-C:OI...A BO'¥'T'I....T. NG M.T. DWIE COL.UM.B]:¢:~ HE]:GHTS L.]:ON8 C CONt:IE]_LY .T. ND1...ISTRT. AI... ELECt C SC: C'R~.i:D ]: T f.-;!EI;,'V ]: CES C. UR T .'I.' 8 :1.000 :0 C HEY COMF'ANY ):) F:.:OCI( CENT'EI;..' :OAV]:IES WA]"tER F.[(;?U]:F' :()IEI~'~C:(] DIii:l::'E: FI D A B L.lii: C OI...ll:;t .]: f.!:17 0 F' M N ):) L', 0 CI..iEM )} U S T T N ..; R T ': H A R):':, Ii~::()I...ICA T ]: C)N AL D.T. t:;.:EC TO R :[ iii]'fiERG]:NG 'T1ECHN-'.':)L. OG]:E:8 CO F'AC ]:i... ]: T¥ SYSTEM8 I::'L. EX bt..h , . -t~:, .. .~.l..h~,, ]:i".iC F:'(:)UF;~' SEA.'.:~;ON8 8E:F;Y,.?]:CE GAV]:C: & t:ii;O!'-.IS t::'i...UMB:,r. NG (:..':C',t::'HIEF, t S"f'A"f'E ONE.-CAL. L. HATCH .... I::' E: T E: F.'. f:!;(:) N (-:;AL. ES Ht!i:Tt~ ,:...,- I.U.:.~ ..b.t....,, t-.i T (3 Fi8 I¥i :1: T i..I ]: N C: 1.-i(:Y'f' I'qEAI..8 !::'(3I;: ~i~;Ht...t]" :t:I'..!F'ORMAT ]: ON 1.':.f':F'E'-~EmC.!": GR ,:.~' B CC)NTi::~'(]!....'.:.]; O' :I: N.~) R A..,'F'A ]- i:;..' ]: C ]: A K I~IART t(CIDA t-:~/iE A:..B ]"M AIq I...At'(E C;OLtNTRY CHAF'-f!ER I_IZIEt:: BR08 ,, M & R I'IA T'"I"HIZW BtEI'~! D!.EI7 MIEt'A'-.]t:;:D8 CAE;HI.:JAY L.I...1MBER--F I~IETRO WEL.D.T. NG '.:BUI::'F'I..Y M :t: :OWES]" Bt...I'..:.'; t l'qE:~.;f.; PRODLICT MZiqAR FOF:D M]:NNE:A,r':'OI_]:S F]:NANCE DEF'T 1t :I: h-ll".lfL'] G A S C 0 MN C:OMM F'AG]:I'-IB Mlq DI:ZF'T OF PUB1....T.C E;A!::'IETY MN .~:."EI::'"I" OF' I::'LIBL.]:C SAFI:TTY MN RUt:;,'AI... WATER ASSOC I'.I S I::' NAt"fRO COI'~IF'IEF.'.IEIqCE REB ]: S]"R NA'~'IONAL. AF:BOF,.'. DAY FOUN'.O 6.1.886 .1., 547 ,, 3:I. 61887 371 ,, 25 61888 69.00 6.1.889 252,,00 61890 10 ,, 00 6.t. 89.1. '1., 094 ,, 98 61892 I39,25 6 :I. 893 134 ,, 08 6.I. 894 .1. :, ©83..I.O 6.1.895 4;:?. ,, '-.;"..'ti 61897 .1. 45 ,, 91 618"?,~ii~ 35 ,, 00 61899 75 ,, O0 6 :I. 9,.'.)0 2'50 ,, 28 6,1.901 2.1 ,, 6:t. 6.1. 902 380 ,, 00 6 .1.903 600 ,, 00 6.1.904 .I. :, .1. 50 ,, 00 6 :i. 905 169 ,, 75 6.1.906 .t. 20 ,, 45 6 .1. 907 -35 ,, 00 6190~.:.~ .1. 00 ,, "'~'-',.. ~.:) 61909 3 :, (),'."F.~ 0 ,, O0 6.1.910 26:!. ,, :I. ([:', 6.1.9.1. :t. .1.64 ,, 00 6.I. 9.1. :;..~ 35 ,, 00 6 .191.3 .1.6,'..]. ,, .1. 7 A'~ 9:1.4 7;46 ,, ~'",,'-":, 6.1. 'ii' ! 5 700 ,, 00 :,19:i. 6 I .......... 6.1. 9 .1. 7 9' 4 ,, 45 619.1.8 i, 596 ,, 38 61919 298,, 20 61920 293.2':5 6,1.921 56.97 6.1.922 324 ,, 93 61923 51 ,,9]. 61924 69,381 ,, 89 6,11.925 2 :, 465 ,, :5:~. 6,11.926 22,,25 61927 630 ,, 00 61928 60 ,, 00 6,1.929 :I. 75 ,, 00 6,1.930 3, .1.4.1.. 0:[ 619~': .1. .1. 00 ,, 00 6:1.932 15 . 00 BRC F.T.I~IANC]:.AL SY:EYT'EM 10/25/96 08:5 C: i~,: ,,['.'. H:i. story 10/28/96 C'OUI,IC]:L I_IST CITY OF COL. L;MBIA t-IE.IGI"i-I",t:; GL. 540R-V05,00 PAGE 5 BAN K VENDOR CHECK NLIMBER AMOLIi,IT BANI< CHECK:I:IqG ACCOUNT NATIONAL FIRE PROTECTION lqEWMAN SIGIgS NORTH METRO MAYORS ASSOC NORTHERN HANDYMAN OFF I CETEAM F' Ii.. C I:'(:¢'~ 01L I FI[:: F'C MAGAZ II,I1~: I:'ERF'OF;.fi";A,',ICE DR I Vt FIG ]: FIE:: l::'IOl'll~..l~:R RIM & WHEI':::I... CO, F;,'APID GRAPHICS & MAI:LING I:;.:A F' :I:. T I::'R I I'IT .'t: NG - I::'R I DLEY REALL. Y GOOD STUFf:: REED I:;.:E:I::EREFICli.. F'UBL :r. SH IN F.,'ETAII... DATA SYSTEMS OF:' M F;: IME AIJ CT I ONt~:EF~:/MAFd( I:;,'L.tF't::'R t DG E- JOHN,S 0 N EQUiF'. SAF'Ii!:TY Kl...lii:l~:':l,t CORF' :3CHWARTZ/GR'EG S C. 0 T T / V E R N 0 N SQLIEEGEE F'RO WINDOW CLEA STAR TRIBUNE STATE OF MINNESOTA BOOKS STRE.'r. CHER GUt,I'S INC/DON SYSTEMS SLIF'F'L.Y I t,I[.': .. TOWN & COUI-ITRY OFFICE CL L.I S WF...ST COMMLIN ]: CAT ]: [.'Ibis UN :t: F:'OF;.:MS UI'-IL. I M ]: TED t F-lC UTKE: PROPEFYf'Y MANAGE'MENT VOSS L. IGHTI'I-IG WATEF;t F'RO WEST WEL.D W[-i:STI~i:RI-I WORLt) INSURANCE WES'I-ON blOODS WHt'I"E ' S R.F:NTAL ZARI,IOTH BRUSH WORKS:, Il,lC 61933 267,, 90 61934 326.96 61935 49.18 6.1.936 50.8.1. 61937 2,138.40 6.1. 938 400.00 61939 133.49 61940 39.97 61941 975.00 6 .1. 942 .1. 94 ,, 60 61943 134.72 6.1.944 349 ,, 48 61945 40 ,, 80 6.1.946 884 l' 61947 24 ,, 00 61948 700 ,, 00 61949 26,518 ,, 50 6.1.950 .1.82..1.2 6195:1. 625 ,, O0 6.1.952 409 ,, 49 61953 53.25 61954 36.00 6:1.955 42 ,, 90 6.1.956 .1. 58 ,, :1.6 6.1.957 22.1.. 58 61958 3,040 ,, 58 .6.1.959 2,813,, 60 61960 349 ,, 8 6.1961 1 :, 950 ,, 00 61962 189 ,, 57 61963 204.93 61964 380 ,, 49 61965 500.00 6 .I. 966 187.20 61967 85 ,, 20 61968 .1., 34:1. ,, 43 580 l, .I. 78 ,, 17 **REVISED** CITY COUNCIL LETTER Meeting of: 10/28/96 AGENDA SECTION: C 0N SEN T ORIGINATING DEPARTMENT: CITY MANAGER NO. ~ PUBLIC WORKS ~i~L' '~//~'~Z~7~ ITEM: AUTHORIZATION TO ATTEND TRAINING BY: M. Winson ~ BY NO. ON FLEET MAINTENANCE ~ ~, ~ DATE: 10/21/96'~ DATE: The Central Garage uses a program called Fleet Maintenance to track preventative maintenance, parts inventory, vehicle history and work orders. The program has recently been upgraded to a more powerful Windows version and we are in the process of converting the data over to this upgraded version. Barb Sandberg has requested authorization to attend training on the program in order to utilize the advanced functions. The training is held at the headquarters of the software developers, DP Solutions, in Lakeland, Florida from December 9-11. The cost of the training and associated expenses is budgeted in 701-49950-3105 and 701-49950-3320. RECOMMENDED MOTION: Move to authorize the attendance of Barb Sandberg at the Fleet Maintenance Windows Training Course December 9-1 t, 1996, by DP Solutions, Inc., in Lakeland, Florida, and that all related expenses be reimbursed from Funds 70"/~ ~49950- 3105 and 701-49950-3320. MAW:jb 96-537 COUNCIL ACTION: CITY COUNC~ LETTER ! AGENDA SECTION: NO. I iTEM: CONSENT [ ORiGINATING DEPARTMENT: ,. i PUBLIC WORKS I i!111t i . AUTHORiZATiON,u^iteNDTRAiNqNG.{fi,, A lB": M'Wins°n b~ ON FLEET MAFNTENANCE 6'X) DATE: 10/2i/96 ' I The Central Garage uses a program called Fleet Maintenance to track preventative maintenance, parts inventory, vehicle history and work orders. The program has recently been upgraded to a more powerful Windows version and we are in the process of converting the data over to this upgraded version. Barb Sandberg has requested authorization to attend training on the program in order to utilize the advanced functions. The training is fl<lu at the neauquurters el ale sonware developers, DP Solutions, in Lakeland, Florida from December 9-1 i. The cost of the training and associated expenses is budgeted in 701-49950-3105 and 701-49950-3320. RECOMMENDED MOTION: Move to authorize the attendance of Barb Sandberg at the Fleet Maintenance Windows Training Course -,ecemoer :,-s ~, ~yo, by DP omuuons, inc., in Lakeland, monua, and that all related expenses be reimbursed from Funds 702-49950- olvo and "'"' MAW:ih COUNCIL ACTION: 466.2330 $4'i-666-~'~44. fax ...~t~ng ttte ~tandard in camputerittd rnalrtten~n~ rnanagecnent FACSIMILE TRANSNIITYAL FORM To: ~_ .Ms'_ Barbara, __Company: C!t'y ofCo[umbia Hei~ta , ]:[et': .Date: 10/09/96 Pate: I _ of Fro~: M:ana Starhn~ Cuaton..~.,:' Ac_count !~pme.".tafiva_ Per our converaion, _; am fa:ring you the k, ffo.,'mafion £or thc ~ea¢ Mak. a £or W~.dcws ~ai.,'£,',g. Th*. p~ca and dc!as-~ da:aa a:a Iist~ ~low. Fleet 34'aint for ~?ndaws November 4,~, Ha 6 December 9,10 ~d 11 Acc~ foe Fleet Maint November 7 a_~d $ Per day per person Please ~ me t~you have any questions or if you would ~k¢ additional information. Thank you. F~T MAtNT FO.R WINDOWS 3. DAY CLA~S AGENDA tnu'oducfiort, to FMW Master information $chec,~utin_g WOt'K O~ders Purchase T{re Tra .-ckJn~ !nvent~..,'g [nd Adjustments Rcp~,'"-' a,,'~ Grap.hs tJti~ties Hardware Requirements, Ba~er~, Overview of Menus and Options prance Ented, ng Master Scheduling w~rk ar~ r~nnin~ the Auto Schedule Process Discussion and PractJc, e Handr~g Wc~k Orders. Maintaining Wor~ Order Data Filters, Datasl~eet View and ~orts. F~u[d Usage and Receipt.~ Discussion and P~lc~ce Creating end Hand{lng Pur~ate Orders. Manipulating Purchase O~d~rl ustn~ F'~ter~, Data, heat View and $ort~. Tire File Entry and Rep. ai{' end !~.ve~to~ Ad~t~'nants. Running reports an4 graphs Und~emtanding and using FMW's Utir~y Student Ques~ens and Re~.:ew Un~,,ers~,~r~ and Using FMW'. s built-in SecurR-,~' Fun~on~. CITY COUNCIL LETTER Meeting of: October 28, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S NO: 4 CITY MANAGER' S APPROVAL ITEM: ESTABLISH JOINT SCHOOL BOARD/CITY BY: WALT FEHST BY: NO: .~L The School Board of District #13 has requested a joint meeting with the City Council. Wednesday, November 6, 1996, at 7 p.m. has been the date scheduled for this meeting. Topics to be discussed will include the restructuring activity in the district, renewal and bond referendum, and communication lines between the School Board and the City Council. RECOMMENDED MOTION: Move to establish Wednesday, November 6, 1996, at 7 p.m. as a joint meeting between the Columbia Heights School Board District #13 and the City Council. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Meeting of: October ~ ~-- t ORIGINATING DEPT : AGENDA SECTION: ~CONSENT · CITY MANAGER APPROVE THREE CDBG CONTRACIS ~ ~ BY: Tins GoOdr~/ ITEM: DATE: _ Community Development Block Grant (CDBG) contracts have been sent to our office for signature. These complete contracts need City Council approval and signatures before they can be returned to the County. Each contract will be summarized separately with an individual motion for each. The 1996 CDBG Contract that has been sent and needs approval is based on the application submitted in February. These items requested in the application were approved by the City Council in February and the amounts awarded are very similar to those granted. The first contract is between Anoka County and The City of Columbia Heights for county wide housing rehabilitation funding in the amount of $40,474.00. This money is actually part of the 1995 funding allocation that was not sent to the City. This amount will be added to the 1996 housing rehabilitation funds for a total of $148,788. The second contract is for 1996 CDBG public service funding between Meals on Wheels and the City for $3,080. This is the only public service agency we are in contract directly with. There is an additional $19,662 under multi-city contract for ACCAP Senior Outreach, A!exandra House, Southern Anoka Community Assistance and CEAP. These four agencies are funded by Columbia Heights but under one multi-city contract. This eliminates paper work for each individual city. The third and final contract is for the entire 1996 CDBG Contract between the City and Anoka County. This contract funding has been awarded based on our 1996 application. Funding break down is as follows: 1. Columbia Heights Public Service Pool - $ 22,742 2. Columbia Heights Revitalization - 140,000 3. Columbia Heights Housing Rehabilitation - 74,628 TOTAL $237,370 Each of the above listed contracts should be approved and then each will be signed by the City Manager and Mayor and returned to Anoka County. RECOMMENDED MOTION: Move to approve 1995 CDBG Contract by and between the City of Columbia Heights and Anoka County for $40,474 County-wide Rehabilitation funds. RECOMMENDED MOTION: Move to approve the 1996 CDBG Contract by and between the City of Columbia Heights and Meals on Wheels for $3,080 public service agency funding. RECOMMENDED MOTION: Move to approve the 1996 CDBG contract by and between the City of Columbia Heights and Anoka County for a total of $237,370 for public service agencies, Neighborhood Revitalization and Housing Rehabilitation. COUNCIL ACTION: bt~councit.for CITY OF COLUMBIA HEIGHTS (1") 590 40TH AVeNUe N.E., COlUmbia HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 Date: October 17, 1996 To: Walt Fehst, City Manager City Cou~Members From: Tina ~d, Zoning/Grant Coordinator Re: CDBG Application/Contracts Annually the City is allocated' Federal Community Development Block Grant (CDBG) funds through the Anoka County CDBG Entitlement Program. The application for these funds is due in February of each year. Last January 17, 1996 1 presented an overview, to the City Council, on the proposed CDBG application. This same presentation fulfilled the public hearing requirements for the CDBG application process. At that meeting I described the proposed application that was submitted for the following projects: A. Neighborhood Revitalization $140,000 B. Housing Rehabilitation $ 90,000 C. Public Service Grants $22,742 Senior Outreach Program (ACCAP)$11,662 SACA $4,000 Alexandra House $3,000 Hot Meals for Shut-Ins $3,000 CEAP $1,000 Each of these three projects have been funded the same way for the last three years. The only change was the addition of CEAP into the Public Service Agency project. The contracts that were sent for signatures are based solely on the application. The dollar amounts that are being granted are the same as requested except for the housing rehabilitation amount which was reduced to $74,628. The application was approved only by the City Council as staff was not aware of any other types~ of approvals being obtained in the past. The next application for 1997 CDBG will due February 1, 1997. Staff will begin working on the application process and if the City Council has some suggestions or changes in the process we will be open to them. As far as the contract for 1995 County-wide Housing Rehabilitation for $40,474, it was simply a slip on the part of the County that we did not get the contract in a more timely matter. However, these funds are now available for the city's use and will be added to the 1996 Housing rehabilitation account. EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1996 APPLICATION FOR FUNDING CITY OF COLUMBI~ HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGP. AM 1995 APPLICATION TABLE OF CONTENTS. TITLE SECTIO_ N List of Projects 1 Neighborhood Revitalization Program (Acquisition and Clearance of Deteriorated Properties) Single-Family/Duplex-Family Housing Rehabilitation Program 2 Public Service Grants a. Senior Outreach Program b. Alexandra House c. Hot Meals for Shut-Ins d. Southern Anoka Community Assistance, Inc. e. Community Energy Assistance Program (CEAP) 4 Public Hearing Documentation 5 cdbgtabl CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1996 APPLICATION FOR FUNDING LIST OF PROJECTS PROJECT FUNDING Single-Family/Duplex Housing .Rehabilitation 90,000* Acquisition and Clearance of Deteriorated Properties $140,000 TOTAL EXPENSES $ 83,700 $131,600 PROJECT ADMINISTRATION 6,300 (7%) $ 8,400 (5%) Public Service -senior Outreach Program (Anoka county community Action Program, Inc.) -Alexandra House (Shelter for Abused Women) -Hot Meals for Shut-Ins -Southern Anoka Community Assistance, Inc. -community Emergency Assistance Program, Inc. TOTAL FUNDING ~ $ 11,662 3,000 3,080 4,000 1,00Q $252,662* Includes approximately $30,000 to $35,000 from Columbia Heights share of the County-wide CDBG/HOMEProgramallocati°n for housing rehabilitation. The project amount will be increased/decreased if more/less funds are received in the final allocation of all FY1996 CDBG funds. SECTION cdbgapp PROJECT NAME: CITY OF ¢OLUMBIA IIZIGHTS COMMUNITY DEVELOPM~qT BLOCK GIP, ANT PROGRAM 1996 APPLICATION Acquisition and Clearance of Deteriorated Properties III. IV. PROJECT ACTIVITY: This activity involves the acquisition and clearance of deteriorated properties. To be considered, a property must be uninhabitable due to building conditions which are detrimental to the health, safety and welfare of its occupants. In addition, a property must be 1) either vacant or have a willing seller, and 2) be difficult to condemn under the hazardous building section of the Uniform Building Code of the State of Minnesota. Acquisition would comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and by the EDA's Real Property Acquisition Policy. ~roperties will be identified by Community Development (CD) Department staff. Owners will be contacted by CD Staff and inspections will be conducted. An evaluation will be made of the property's physical condition, feasibility of rehabilitation and potential marketability. The City of Columbia Heights will be responsible for making a final determination of the properties to be acquired under this program. This activity will be carried out by the City Community Development Department under the program known as the "Neighborhood Revitalization Program". Priority for use of the funds from this project will be targeted for the Sheffield Neighborhood. However, this does not preclude use on a city-wide basis. PROJECT DURATION: This activity is part of a continuing effort by the City to acquire substandard and deteriorated properties which are considered blighting influences in otherwise stable neighborhoods. PREVIOUS FUNDING: A grand total of $371,095 in CDBG funds have been used for this program since 1988. Seven properties have been acquired, and two lots have been redeveloped into single- family homes. 1988 ............................................. $ 91,585 1989 ............................................. $ 34,000 1990 ............................................. $ 43,000 1991 ............................................. $ 0 1992 ............................................. $ 98,495 1993 ............................................. $ 34,300 1994 ............................................. $ 69,715 1995 .................................. ~ .......... $120,000 $491,095 COMMUNITY PROBLEMS ADDRESSED: This activity will help the City address the problem of vacant, substandard housing which represents not only a blighting influence on surrounding properties, but also a hazard to the general public. According to the 1990 Census, the City had 209 vacant housing units (7,950 total units). The City and EDA Staff have conducted several "windshield" surveys of the City and found more than 70 properties which are substandard. The City has found that the Sheffield Neighborhood (as defined in # VIII) is in need of a concentrated housing rejuvenation effort. Therefore, priority will be given to purchase of properties in the neighborhood. This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.201 (a & d) "Acquisition and Clearance Activities" and meets CDBG National Objectives found at 24 CFR Part 570.208 (b) (2) "Activities to address slums or blight on a spot basis." - 1 - SECTION 2 COLUMBIA HEIGHTS/CDBG (ACQUISITION/CLEARANCE) IX. X!. XII · LARGER EFFORT: This activity is part of a larger effort by the City and HRA of Columbia Heights · within the City and i~nprove neighborhoods: eliminate ub t%n ard 'on and homeow ership a.sistanoe activities inc£u=e nous~n9 == ........ homebuyers program). See Single-Family/Duplex-Housing Rehabilitation section for additional information. CONTACT PERSON: This activity will be carried out by the Community Development Department of the City of Columbia Heights. Questions concerning the program should be directed to Tina Goodroad at 782-2856. REIMBURSEMENT AUTHORIZATION: The following persons are authorized to sign payment vouchers: - Tina Goodroad - Acting Duputy Executive Director of EDA - Mark Winson - Acting City Manager DEMOLITION OF AFFORDABLE HOUSING: In an effort to minimize displacement and the .destruction of affordable housing, the City, to the extent possible, will limit its list of properties to those which have been vacant for at least one year prior to acquisition. The purpose of this activity is to eliminate blighting conditions and encourage new development. The housing to be constructed will, in most circumstances, be market-rate. Therefore, sites to be identified will be exempt from the one-for-one replacement requirement. SECTION 2 - 3 - COLUMBIA HEIGHTS/CDBG (ACQUISITION/CLEARANCE) VI. FUNDING SUMMARY: Total projected funding for Fiscal Year 1996 ................................... $140,000 The funds will be expended as follows: $131 600 Project Expenses .......................................... ' (Acquisition, Demolition and clearance) ................................. $ 8,400 City/HRA Administration-- HRA Staff identifying properties to be (Time spent by City and acquired, negotiating purchase, coordinating demolition and clearance and marketing properties for redevelopment-) VII. COST DETAIL: See Above. VIII. PROJECT AREA: The overall project is contiguous with the boundaries of the City of Columbia Heights and will be carried out on a spot basis with priority for the Sheffield Neighborhood. As mentioned in Section V., the City of Columbia Heights has 7,950 housing units; of this number, 5,400 were owner-occupied, 2,301 were renter occupied and 209 were vacant. In terms of structure type, the breakdown is as follows: Multi-Family ................................................. ' 5 Mobile/Trailerhome .............................................. ~6 Other ........................................................... The priority project area, the Sheffield Neighborhood is defined as the area within the following boundaries: -South Boundary: 45th Avenue between Easterly edge of Keyes Park and Central Avenue. -East Boundary: Johnson Street (rear property lines of Easterly properties) and Easterly edge of Keyes Park. -West Boundary: Central Avenue between 45th and 47th Ave. -North Boundary: 47th Avenue between Johnson Street (rear property lines of Easterly properties and Central Avenue). The above defined area is hereinafter referred to as the -Sheffield Neighborhood". The Sheffield Neighborhood includes a concentration of low income families in blighted type duplex and multiple unit housing. There are 518 dwelling units in the Sheffield Neighborhood and of those, there are 119 single family units, 184 are part of duplex units (92 actual duplexes), 56 are part of four-plexes (14 actual four-plexes), and 159 are part of multiple unit apartment buildings (1 six-plex, 4 seven-plexes, 2 eight- plexes, 3 eleven-plexes, I sixteen-plex and 3 twenty-plexes). There are also 6 commercial properties in the Sheffield Neighborhood. Over 45% of the residential properties are rental in nature. The goal of the Sheffield Neighborhood Revitalization Plan is to "Restore the balance of Housing (rental versus owner occupied) of the Sheffield Neighborhood to a level more call found in lower density residential districts throughout the City". Included typi Y .......... ~ ..... ~/~eutilization of residential properties in the area in this goal/plan Ks r~u~¥=~ .... ~ ' income housing and redevelopment of the commercial area so as t? w~th ~derate ineat~ons or buffers between Central Avenue commercial development establish clear del ' ' and the housing units along Tyler Street. - 2 - SECTION 2 CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1996 APPLICATION PROJECT NAME: Single Family/Duplex Family Housing Rehabilitation Program PROJECT ACTIVITY: This activity involves the rehabilitation of owner occupied single family and duplex residential properties. The funds are awarded to eligible homeowners in the form of a 50% grant/50% deferred loan. The 50% grant portion would not have any interest charge and would not have to be paid back if the homeowner remains in the rehabilitated property for a period of five years. The remaining 50% loan portion would have no interest charge and would be paid back only upon the sale, change of use or moving from the property. Should the recipient sell,, move or otherwise convey the property during the five year term, the grant/deferred loan portion would have to be repaid in the following manner: ..... 100% of Grant/Loan Amount Within 1st Year .............. . .... [..90% of Grant/Loan Amount Within 2nd Year .................... ] ..80% of Grant/Loan Amount within 3rd Year ................... of Grant/Loan Amount Within 4th Year ................... .60% of Grant/Loan Amount Within 5th Year ........................ Within 6th Year or anytime thereafter...50% of Grant/Loan Amount Grants/Deferred Loans of up to $15,000.00 are awarded. A home improvement crant/deferred loan may be used for three primary types of improvements. The City Building Inspector will complete a thorough inspection of =he · what work should be done. First priority in entire house and c°n~tude exact~-~A ~ nd safety conditions. Second priority improvements will be those that upgr=u= , ....... a _ is given to upgrading the house in accordance with current building code requirements. Finally, improvements will be suggested that improve the energy efficiency of the home. Typical improvements would include (in random order): doors & windows, water heaters, furnaces, wiring & plumbing, and roofs. To qualify for a grant/deferred loan, a person must meet the following criteria: 1. Own and live in the property to be improved. 2. Have an adjusted gross income at or below the limits listed below, which are based on household size. Preference Non-Preference Household Income Limit Income Limit Size $ 9,668.00 $ 17,850.00 1 $ 12,644.00 $ 20,400.00 2 $ 22,950.00 3 $ 15,620-00 4 $ 18,832.00 $ 25,500.00 5 $ 22,044.00 $ 27,550.00 6 $ 25,260.00 $ 29,600.00 7 $ 28,472.00 $ 31,600.00 8 $ 31,684.00 $ 33,650.00 These limits are subject to change during the course of the program. For program purposes, Adjusted Gross Income is calculated by subtracting $750.00 for the first and second resident over age 18, and $500.00 for each additional resident, from Gross Annual Income. The income from all residents is included in the calculation. Grants/deferred loans made under this program with FY 1996 CDBG funds are to be approved by the EDA Board of Commissioners. Have total net assets of $25,000 or less, exc!udi~g .'personal property and the property to be improved (if less that 2 (two) acres). PAGE 1 SECTION 3 CITY OF COLUMBIA HEIGHTS/CDBG III. IV. 4. The property cannot contain more than 2 (two) dwelling units, one of which must be owner-occupied. Also, the property must be used for residential purposes; no more than 15% of the habitable floor area can be used in a trade or business. Applications are accepted on a first-come, first-serve, limited preference basis throughout the year. No eligible applicant will be rejected on the basis of judgements as to personal character or life-style. Waiting lists will be maintained for those families with incomes in the "Preference Income Limit" and -Non-Preference Income Limit" categories. Funds will be allocated to eligible applicants based on a first-come, first-serve basis with first preference to those with incomes in the "Preference Income Limit" category with the exception that applicants who have applied and are faced with emergency housing conditions as certified by the City Building Inspector may be given priority over others on the waiting lists. In addition any applicants from the Sheffield Neighborhood whether on preference or non-preference list will receive first priority in receiving deferred loans/grants under this program. PROJECT DURATION: This activity is part of a continuing effort by the City to improve its housing stock. Funds for Fiscal Year 1996 includes approximately $90,000 from the City's share of the Anoka County CDBG Entitlement Program Fund and $30,000 - $35,000 from the Anoka County CDBG rehabilitation fund pool. PREVIOUS FUNDING: This activity has been funded since 1978. A breakdown of the total funding and number of grants/deferred loans completed is shown below: YEAR $ UTILIZED ~_ YEAR $ UTILIZE.~ ~_ 1978 $ 150,667 51 1987 $ 25,145 4 1979 $ 40,100 8 1988 $ 12,195 3 1980 N/A N/A 1989 $ 54,980 8 1981 $ 71,843 16 1990 $ 53,735 6 1982 $ 23,568 6 1991 $ 51,376 8 1983 $ 29,020 5 1992 $ 58,900* 8 1984 $ 23,535 5 1993 $ 58,757** 9 1985 $ 28,325 5 1994 $ 157,195'** 14 1986 $ 17,395 3 1995 $ 73,830**** 4 TOTAL: $ 930,566 163 * Includes $32,000 of Federal HOME Program Funds. ** Includes $16,293 of Federal HOME Funds. *** Includes $70,000 of Federal HOME Funds. **** Includes $60,000 of Federal HOME Funds. COMMUNITY PROBLEMS ADDRESSED: This activity will help address the problems with the City's aging housing stock. Much of the City's housing stock was built before 1960 and is in need of repairs (i.e. roofs, furnaces, windows and doors, etc.). This activity will assist in the preservation of the housing stock. The Sheffield Neighborhood (area between 45th Avenue on South, Johnson Street (rear of Easterly properties) and Easterly edge of Keyes Park on East, 47th Avenue between Johnson Street (rear of Easterly properties) on the North, and Central Avenue between 45th and 47th Avenues on the West) is an area in need of concentrated housing renovation. In this 16 block area, there are 518 dwelling units of which 119 are single family units, 184 are part of duplex units (92 actual duplexes), 56 are part of four-plexes (14 four-plexes), and 159 are part of larger multiple unit buildings (1 six-plex, 4 seven-plexes, 2 eight-plexes, 3 eleven-plexes, I sixteen-plex and 3 twenty- plexes). The majority of the single family and duplex units were constructed in the late 1950's and early 1960's and are in a deferred maintenance state.. The City has developed a Sheffield Neighborhood Revitalization Plan which includes redevelopment and renovation in the neighborhood. Priority for use of these CDBG funds will be used to assist single and duplex property homeowners in this neighborhood in upgrading their properties. Priority will be given to any applicant from the Sheffield Neighborhood, including those which may be in the non-preference list. This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.202 "Eligible Rehabilitation and Preservation Activities". It meets CDBG National Objectives found at 24 CFR Part 570.208(a)(3) "Activities benefiting low and moderate persons, as a Housing Activity". SECTION 3 PAGE 2 SECTION 3 PAGE 2 -CITY OF COLUMBIA HEIGHTS/CDBG FUNDING SUMMARY: The funds for this activity will be expended as follows: Project Expenses ........................... $90,000 - 100,000 (93%) (Rehabilitation Grants/Deferred Loans) HRA Administration .................................. $ 6,300 ( 7%)- (Time spent by Housing Coordinator and HRA Contract Housing Inspec- tor/Specification Writer processing applications, preparing bid specifications and monitoring construction, estimated at 430 hours for the program; note this covers the time spent on rehab files funded under the regular County Rehab Program, as well.) TOTAL FUNDING ....................................... $ 96,300 (100%) * Includes approximately $30,000 - $35,000 from Anoka County distribution of County-wide CDBG Rehabilitation Program funds for Columbia Heights. VII. COST DETAIL: See above. VIII. PROJECT AREA: The project area is contiguous with the boundaries of the City of Columbia Heights. Based on 1990 Census Data, the City of Columbia Heights had a population of 18,910. The data indicated the following: Number of Households ................................... 7,741 - With One of More Person Over Age 65 .................. 2,128 (27%) Number of Dwelling Units ................................ 7,950 - Single Family ......................................... 5,609 (71%) - 2 Unit Structures ..................................... 546 The first priority project area from July 1, 1994 to July 1, 1995 is the Sheffield Neighborhood which includes the following bounded area in the City of Columbia Heights: - South Boundary: 45th Avenue between Easterly edge of Keyes Park and Central Avenue. IX. - East Boundary : Johnson Street (rear property lines of Easterly properties) and Easterly edge of Keyes Park. - West Boundary : Central Avenue between 45th and 47th Avenues. - North Boundary: 47th Avenue between Johnson Street (rear property lines of Easterly properties and Central Avenue). The above defined area is hereinafter referred to as the "Sheffield Neighborhood". For detail on housing and housing conditions in the Sheffield Neighborhood, see ~ V above. LARGER EFFORT: This activity is part of an effort by the City to improve its neighbor- hoods. In addition to this program, the City also offers th~ following programs: - MHFA Home~ImDrovement Loan Proqram . (167 loans since 1979 for a to~al of $944,226) - M~FA Home Enerqy Loan.Proqram (44 loans since 1983 for a total of $153,780) - MHFA Deferred, Accessibility and Revolvinq Loan Proqrams (115 loans since 1976 for a total of $369,660) - MFHA Rental Rehabilitation Grant Proqram (12 grants since 1984 for a total of $82,925) - MFHA Rental Rehabilitation Loan Procram (8 loans since 1990 for a total of $105,017) PAGE 3 SECTION 3 CITY OF COLUMBIA HEIGHTS/CDBG Xe XI. - First-Time Homebuyer Proara~_ $ 454,048; 7 loans i995 Program ................. . .......... $ 1,278,022; 18 loans 1994 Program .................... . .......... $ 1,632,000; 23 loans 1993 Program .................... . .......... $ 1,400,309; 22 loans 1992 Program .................... . ...... $ 1,477,000; 21 loans 1991 Program ........................ ....0~_~_~~; ~ loans 1982 Program ........................... TOTAL: CONTACT pERSON~ This activity will be carried out by the Ho~sing and Redevelopment Authority of Columbia Heights in coordination with the City. Questions concerning the program should be directed to TinaGoodroad at 782-2856. REIMBURSEMENT AUTHORIZATION: The following persons are authorized to sign payment v~uchers: - Tina Goodroad, Acting Deputy Executive Director of EDA XII. NO~ APPLICABLE bt/cdbgapp/2/96 PAGE 4 SECTION 3 II: CITY OF COLIIMBiA HEIGHTS COMMUNI~eY DEVELOPMEN~ BLOCK GRANT PROGRAM 1996 APPLICATION PROJECT NAME: Public Service PROJECT ACTIVITIES= The following projects will be carried out under =his activity: Senior Outreach Proqram for Columbia Heiqhts Anoka County Community Action Proqram, Inc. (ACCAP) 1201 - 89:h Avenue N.E., Suite 345 - Blaine, MN 55434 ACCAP will use CDBG funds to operate a Senior Outreach Program. The funds will be used to pay the salary, benefits, travel and related costs of a par=-time outreach worker. This individual will work 25 hours per week for 40 weeks and provide assistance to isolated Columbia Heights seniors and disabled adults who are in need 0f medical, financial, nutritional, housing or advocacy services. It is anticipated that 400-500 persons will be served by this program. FundingforFiscalYear1996 ................................................. $11,662 See Exhibit 4-1 for additional information. Alexandra House P.O. Box 424 - Circle Pines, MN 55014-0424 Atexandra House will use CDBG funds to operate its 24 hour emergency for battered women and their children/youth. The funds will be used to help offset part of the cost of providing emergency shelter (room & board) to Columbia Heights women and their children. Funding for Fiscal Year 1996 ................................................. $ 3,000 See Exhibit 4-2 for additional information. Mot Meals for Shut-Ins 550 Osborne Road N.E. - Fridley, MN 55432 Hot Meals for Shut-Ins a/k/a Meals on Wheels will use CDBG funds to provide nutri- tious meals to home-bound seniors and disabled adults in Columbia Heights. The funds will be used to pay for the cost of meals purchased from Unity Hospi:al. Funding for Fiscal Year 1996 ................................................. $3,000 See Exhibit 4-3 for additional information. Southern Anoka Community Assistance, Inc. (SACA) 627 - 38th Avenue N.E. - Columbia Heights, MN 55421 SACA will use CDBG funds for its existing food shelf which serves the southern Anoka County area. The funds will be used to purchase food stuffs. Funding for Fiscal Year 1996 ................................................. $4,000 See Exhibit 4-4 for additional information. Community Emerqency Assistance Proqram CEAP 7231 Brooklyn Boulevard, Brooklyn Center, MN 55434 CEAP will use CDBG funds to serve Columbia Heights residents and families in need. Service include food, clothing and financial assistance. This program provides services, and works cooperatively with other organizations before a crisis becomes critical. Funding for FiscalYear 1996 ................................................. $i,000 SECTION 4 PAGE t Anoka County Contract No. 9OO209A (1995) AMENDMENT 1 TO ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GR-ANT PROGRAM AGREEMENT between ANOKA COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA AND THE CITY OF COLUMBIA HEIGHTS THIS AMENDMENT is made this 2nd day of July, 1996, by and' between Anoka County, a political subdivision of the State of Minnesota (hereinafter referred to as the "County"), and the City of Columbia Heights (hereinafter referred to as "Agency'k: WITNESSETH THAT: WHEREAS, the County entered into an Agreement with the Agency on July 1, 1995, allocating funds for #553 Housing Rehabilitation in the amount of $95,761; and WHEREAS, Paragral2h 8 of said Agreement provides that any modifications of this Agreement shall be incorporated by written amendment. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: In order for Columbia Heights to access their fair share of County-wide Rehabilitation Funds, $40,47~,.00 from 1995 CDBG shall be allocated to Columbia Heights from #553 County-wide Rehabilitation and added to #553 ' Columbia Heights Housing Rehabilitation bringing the,total burger amount for this Agreement to $274-,977 described in Exhibit; A which is at, l:ached.. hereto and incorporated herein by 'reference. -1- CITY/ AVAILABLE FUNDING AREA NUMBER PROJECT BUDGET GOAL Centerville (con't) COLUMBIA HEIGHTS $238,370 667 668 628 630 655 Centerville Senior Housinq Acquisition of land for future senior housing development. Location to be determined. 570.201 (a) 104-797616-646010-46761 Centerville Comprehensive Plan Update city-wide plan. 571.205(a)(1) 104-797616-644100-46861 Columbia Heiqhts Public Service Po0t Funding to public service agencies that deliver services to primarily low income persons and families including but not limited to: Hot Meals for Shut-ins. *ADDITIONAL FUNDING OF $19,662 UNDER MULTI-CITY CONTRACT for: ACCAP Senior Outreach, Alexandra House, Southern Anoka Community Assistance, and CEAP. 570.201(e). See Agency data at end of this section for details on services provided. 104-797618-647153-42.861 Columbia Heiqhts Revitalization Acquisition, clearance, and resale of residential lots with blighted structures~ This is a City-wide activity, removing spot blight. Actual sites to be determined as they become available. 570.2.01 (a),(b),(d) 104-797618-646010-43061 Columbia Heiqhts Housinq Rehabilitation Rehabilitation of owner-occupied housing available to owners throughout the City of Columbia Heights. 570.2.02 104-797618-642010-45561 $11,573 $1,580 $3,080 $140,000 $74,628 7 6 2 -5- EXHIBIT A PROJECT DESCRIPTION AND BUDGET Amount of CDBG funds provided by Anoka County forthe program year beginning in 199_6 tO Meals on Wheels (a/k/a Hot Meals for Shut-!ns) r C/O Unity Hospital - 550 Osborne Road N.E. - Fridley, MN 55432 .for: Hot Meals fo= Shut-Ins Procram A description of goods and/or services to be provided by the above-named organization with the assistance of the CDBG funds and ,the target population to be served: $ 3,080.00 Meals on Wheels a/k/a Hot Meals for Shut-Ins will use CDBG funds to provide nutritious meals to home-bound seniors and disabled adults. The funds will be used to reduce the cost of meals purchased from Unity Hospital. See Preliminary Proiect Request,,arcached as Exhibit B. Liaison per Section Authorized to sign vouchers & reports per Section 4A: Kenneth R. Anderson Comr~.unity Development Director Project to be completed by (date): IDecember 31, 1997 CDBG-69 R~GULAR COUNCIL MEETING JANU~¥ 22, 1996 PAGE ? Motion by Jones, second by Paterson ~o close the hearing regarding the revocation or suspension of the rental license held by Francis Job regarding rental proper~y at 4017 Sixth Street in that the provisions of the Housing Maintenance Code have been co~plied with. 5. Closing Hearina Reoardin~ Rental License at 40S9 Jefferson Street. Thomas R. Kamnitz Motion by jolly, second by Jones ~o close the hearing regarding the revocation or suspension of the rental license held by Thomas R. Kemnitz regarding r~ntal proper~y at 4059 Jefferson Street in that the provisions of the Housing Maintenance Code have~en co~pl~w~. ~11 ~11:~1 ayes b. ~lic Hearifla - ~996 Co~it~ ~ve~og~eflt Block Grant Staff of~e~advts~a~ approxtlately $238,000 in f~ds is exacted ~o ~ received froa ~e Co~ity ~velop~ent Bl~k Grant~~. ~1 of ~e rec~p~en~ ~ing reco~ended for f~dinq were revi~ ~ s~ff. Represen=a=ives frozen, A~ (re: Sen~or~each~an for Col-~ia Heigh=s) ~d C~ ad.eased ~eir re.eats and reviewed ~e sco~ of ~eir activity in Col,~a Heights. Hotion by S~devant, second by Paterson ~o approve ~e following as~e 1996 Cm~ty~velo~nt Bl~k Grant (CDBG) ~am for ~e City of Col-~h~a Heights wi~ ~e Ac~ing City Manaqer~d~e~d~air au~or~zed~prepare and s~it ~e fo~al application for such f~ds: City A. Projects to be l~unded with FY 1995 CDBG Grant Funds: NeighborhoodRevitalization withPriority Use of Funds in Sheffield Neighborhood $140,000 to $150,000 Housing Rahab (City-Wide) $ 90,000 to $100,000 Public Service Grants $ 21,662 to $ 21,662 1. Senior Outreach Progra~ for Columbia Heights (Anoka CoLu~ty Community Action Progra~ ) $11,662 2. Southern Anoka County Community Assistance $4,000 3. Alexandra House (Columbia Heights) $3,000 4. Hot Meals for Shut-Ins (Meals on Wheels) for Columbia Heights $3,000 5. CEAP (Community E~ergency Assistance Program, Inc.) $1,000 to be ~aken from ~B" Housing Rehabilitation allocation. Roll call= All ayes Councilmember Ruetti~ann noted procedure was incorrect by taking a vote on the allocation of CDBG funds before ~he public hearing for sa~e was closed. Motion by Sturdevant, eecondbyPeteraontorescindtheir vote on approval of the allocation of CDBGl~rogram. Roll call: All ayes Motion by Ruettimann, second b~ Jones to close the public hearing on the 1996 Com~unityDevelopment Block Grant Program. Roll call: All ayes Ho=ion by S=urdevan~v second by Paterson to approve the 1996 Community Development Block Grant Program as previously stated during the Council Meeting. Roll call: All ayes CITY COUNCIl. LE'UrER Meeting of: JANUARY 22, 1996 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER NO: 6 COMMUNITY DEVELOPMENT APPROVAL ITEM: FISCAL YEAR 1996 COMMUNITY BY:~ BY:~ DEVELOPMENT BLOCK GRANT PROGRAM (Project selection/Application) "~ NO: (0, ~ / / DA~_~.ANUAKY Y/, IYg~/) Annually the City is allocated Federal Community Development Block Grant (CDBG) entitlement funds through the Anoka County CDBG Entitlement Program. Approximately $240,000 to $250,000 axe expected to be allocated to the City of Columbia Heights for FY1996. A proposed program attached for the use of funds has been prepared based upon City Council discussion. Prior to City Council approval of a program for the use of the FY1996 CDBG funds, a public hearing must be held and any other public input must be heard and considered. As per City Council approval, a hearing has been scheduled for January 22nd at approximately 7:15 pm. A copy of the official published notice in regard to the scheduled public hearing is attached. Also, a copy of the "Current CDBG/HOME Program Status" as of 12-31-95 is attached, and an Anoka County Community Development Block Grant Work Schedule. The public service grants proposed for FY1996 are the same four agencies as were funded the last two years for the same dollar amount. I do not have complete applications from them as of this meeting, however, I'm sure each of you are aware of their service. Another organization, Community Emergency Assistance Program, Inc. (CEAP) is also requesting $1,000 in funding. They provide services including food, clothing, and financial assistance to families in need. The CEAP application is included as it is a new request. However, I do recommend funding the four listed as it will keep the same agencies going with the same services currently provided in Columbia Heights. RECOMMENDED MOTION: Move to approve the following as the 1996 Community Development Block Grant (CDBG) Program for the City of Columbia Heights with the HRA Executive Director and Chair authorized to prepare and submit the formal application for such funds: CITY PROJECTS TO BE FUNDED WITH FY1995 CDBG GRANT FUNDS. A. Neighborhood Revitalization with Priority Use of Funds in Sheffield Neighborhood $140,000 to $160,000 B. Housing Rehabilitation (City-Wide) $ 90,000* to $100,000'* C. Public Service Grants $ 21,662 to $ 21,662 1. Senior Outreach Program for Col. Hts. --11,662 (Anoka County Community Action Program) 2. Southern Anoka Co. Comm. Assist. 3. Alexandra House (Columbia Hts) 4. Hot Meals for Shut-Ins (Meals on Wheels) for Columbia Hts. TOTAL Do -- 4,000 -- 3,000 -- 3,000 $251,662'** to $281,662'** * If funding is less than $240,000 the amount reduced would be taken off the amount for Housing Rehabilitation. ** If total funding is more than $240,000 the additional amount would be added to the amount for Housing Rehabilitation. *** Includes approximately $30,000 to $35,000 for Columbia Height's share of the County-wide CDBGfHOME Program allocation for housing rehabilitation. COUNCIL ACTION: CITY OF COLUMBIA H2EIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL WALT FEHST, CITY MANAGER OCTOBER 18, 1996 CDBG APPLICATION/CONTRACTS Attached is additional information on the Atexandra House to support the CDBG Request for Public Service Grant. Councilmember Jones had requested this information. cb Attachment C.D.B.G. REQUEST FOR COLUMBIA HEIGHTS PROPOSAL FOR PUBLIC SERVICE GRANT Alexandra House, Inc. P.O. Box 49039 Blaine, MN 55449-0039 Pat Prinzevalle, Executive Director (612) 780-2332 Describe 'the project or service for Which you are requesting funds: Alexandra House, Inc. is a non-profit, tax exempt community based organization that provides temporary emergency shelter, support services and community advocacy to battered women and their children/youth in Anoka County. Our mission is to eliminate domestic violence by ensuring accountability from our community while providing support services to battered women and their children and youth through: safe, temporary emergency shelter; crisis intervention; individual and systems advocacy; support networks; education for battered women and their children and youth; and community education. The following services are designed to meet these goals: 24 hour crisis phone line; systems advocacy; support groups for women, children and youth; education and in-service workshops and trainings; hospital advocacy services at Health One Unity and Mercy Hospitals; volunteer involvement; intervention services in the ~ities of Blaine, Circle Pines/Lexington, Fridley, Anoka, Lino Lakes and Northern Anoka Cities and Townships; children and youth advocacy, education and support; legal clinic. 0 Describe the needs of the community that this project would serve: Domestic violence has long been a "hidden" or "silent" epidemic in this country and is the leading cause of in3ury and death for women in Minnesota and in the United States. Statewide, approximately 132,000 women are battered annually. In 1995, Anoka County made approximately 789 arrests for domestic cases and over 885 victims applied for Orders for Protection. It is difficult to determine how many cases of domestic assault go unreported. Columbia Heights Page Two 0 0 Without a means of protect/on and support services, battered women and their families will conti . domestic violence and the ~e ....... n~e t~ remain victims of continue. ~ ~ ,,=zuuzonal cycle of violence will Define anticipated results and goals of this project: The anticipated results, including providing 24 hour temporary emergency shelter, support services and community advocacy, as well as, a weekly support group in Columbia Heights. The project goals are outlined in question #1. Would this be a new service? If not, would there be a significant increase in the level of service now provided? Community Development Block Grant funds will ensure that working poor families who are not eligible to receive A.F.D.C. (Aid to Families with Dependent Children) or General Assistance per diem payments for their stay can be sheltered at Alexandra House. In addition, we will be able to continue our weekly support group held in Columbia Heights utilizing volunteers and staff. Approximately 40 women (duplicated) from Columbia Heights have attended this group since January of 1995. Are there similar services provided by other organizations serving the Columbia Heights area? If yes, please identify similarities and differences: There are no other shelter programs for battered women an Lh_ _?am .lies_ in columbia Height ...... d ~=l.,=znzng ten shelter= o .... :__ ~ ~ ur ~oKa Count . each w'+~ ~ ~: ~ .- ~u~ ~ne overall ~ ....... Y . The 1~.. = u=rzeren= ~eo~raphical focus, m~umu~=an area, Approximately how many individuals would be served by this program? What percentage of these persons would be Columbia Heights res/dents? What moderate income? percentage would be of low and Alexandra House, Inc. is a frontline leader in the battle against domestic violence in Anoka County. 'For over 15 years, Alexandra House has operated a 24 h shelter, support servi~ .... = - o~ emergency, rem or the Anoka ~ =~u community a~vo p ary County area for ba +~-~ .... cacy throughout t~=u w~men an~ their families. It is estimated that 1,000 battered women and their children and youth will be sheltered in 1996-97 and 24 will be from the Columbia Heights community. Information, support and direct service advocacy will be provided to over 6,000 community women and their families. ApProximately 325 Columbia Heights women and their children and youth will be provided these services. Columbia Heights Page Three 10. 11. 12. Approximately 90% of our residents are eligible to receive A.F.D.C. (Aid to Families with Dependent Children) or General Assistance. The rest are low to moderate income who cannot afford the cost of stay in the shelter. In ~996/97, the cost of stay will be $87.15 per day per person. How much money is requested for this pro3ect? What is the minimum amount necessary for this pro3ect? We are requesting $3,500 from the City of Columbia Heights to be used to cover the cost of room and board for families from the Columbia Heights area. The minimum amount necessary to provide shelter to Columbia Heights women and their families is (15 persons x $87.15 x 12 days) which is the average length of stay. What other sources of funding are available for this pro3ect? Sources other than C.D.B.G. funds would be: · community donations; · foundations and corporations. Provide a budget for this specific program: Attached is our overall 1996 budget and per diem budget. As mentioned in the cover letter, please provide five (5) copies of your organization,s annual financial statements for the previous two years. Attached is our 1994 year end income/expense statement for the 1995. financial statement and period through November, Provide a list of the individuals who would be involved in the administering of this program and a brief description of their relevant experience. Pat Prinzevalle, Executive Director: oversees all program and administrative responsibilities of Alexandra House. Has worked with battered women's' programs for over 20 years. Deb Corazzo, Bookkeeper: provides bookkeeping functions related to the receipt of Community Development Block Grant funds, as well as, other funds that are provided to Alexandra House. Has worked with Alexandra House for over 6 years. What are the anticipated sources of future funding for the Program? Will additional CDBG funds be required? Columbia Heights Page Four Please refer to question #8. If we were to receive funding from the City of Columbia Heights, we would not require additional funding for this program. 13. Additional information or comments: Battered women and their families live in constant fear of their partners on a daily basis. The decision to leave with their children is not an easy one. Most battered women have a deep sense of commitment and responsibility to maintaining their families as a unit. Domestic violence is a community "problem". It is not the "problem" of an individual or a group of concerned people. The issues of domestic violence must be recognized for what they are. Battering and abusive-behaviors are against the law. It is a crime for someone to hurt another individual. Alexandra House provides a safe and supportive environment where battered women and their families can explore alternatives to living in an abusive relationship. We offer quality and effective program services enabling women, children and youth to start a new life free from violence. AN ORGANIZATION FOR BA'I-FERED WOMEN AND THEIR CHILDREN/YOUTH BOARD OF DIRECTORS Sally West, Chair Roberta Flatten, Vice Chair Stella Petersen, Secretary Curt Martinson, Treasurer Jill Brown Terrie Bunker Barb Case Para Deal Evelyn LaRue Chuck Seykora Dawn Sorensen Lynne M. Tellers Pat Prinzevalle, Executive Director 1995 BOARD OF DIRECTORS Sally West - Chair 1335 Oakwood Drive Anoka, MN 55303 Home: 427-3500 FAX: 421-0429 Curt Martinson - Treasurer 1448 138th Avenue NW Andover, MN 55304 Home: 755-6033 Work: 767-4500 FAX: 755-3750 Jill Brown 2222 45th Avenue NE Columbia Heights, MN Home: 782-8867 Mobile:961-7453 FAX: 781-7046 55421 Barb Case 2559 !66th Avenue NW Andover, MN 55904 Home: 753-6495 Work: 422-7052 FAX: 323-6046 Evelyn LaRue P.O. Box 29141 Brooklyn Center, MN Home: 755-1108 Work: 342-1414 55429 Roberta Flatten - Vice Chair 2854 Cambridge Lane Mound, MN 55364 Home: 472-4771 Work: 786-7350 FAX: 786-7354 Stella Petersen - Secret_~_~ 113B South Drive Circle Pines, MN 55014 Home: 784-9195 Terrie Bunker 521 River Lane Anoka, MN 55303 Home: 427-7052 PamDeal 16191 Makah Street NW P.O. Box 159 Anoka, MN 55303 Home: 427-7897 Work: 427-3770 Chuck Seykora 10832 Flora Street NW Coon Rapids, MN 55433 Home: 421-9530 Work: 783-5118 FAX: 780-1777 P.O. BOX 49039, BLAINE, MN 55449-0039 Business: 780-2332 · Crisis/TTY: 780-2330 · Fax: 780-9696 1995 Board of Directors Page Two Dawn M. Sorensen 7087 Wellington Lane No. Maple Grove, MN 55369 Home: 425-7575 Work: 5?4-3283 FAX: 574-8667 Lynne Tellers 960 123rd Lane NW Coon Rapids, MN 55448 Home: 755-9502 Work: 572-3629 FAX: 572-3651 Mary Jane Beberg 3931 10th Avenue North Anoka, MN 55303 Home: 576-1172 Work: 421-2471 FAX: 421-4230 11/95 1996 ALEXANDRAHOUSE, INC. EMERGENCY SHELTER, SUPPORT AND COMMUNITY SERVICES Alexandra House, Inc. is a non-profit tax exempt community based organization founded in 1980 by the Anoka County 'Task Force on Battered Women. The Task Force was formed in 1977 by community people who were concerned about the needs of battered women and their children/youth. In 1978, the Task Force established a crisis intervention phone line to provide support, information and referral. The overwhelming need expressed by women who were calling is emergency shelter. The mission of Alexandra House, Inc. is to eliminate domestic violence by ensuring accountability from our community while providing support services to battered women and their children and youth through safe, temporary emergency shelter; crisis intervention; individual and systems advocacy; support networks; education for battered women and their children and youth; and community education. The following services are designed to meet these goals: * 24 hour crisis intervention line Systems advocacy Support groups for women, children, youth; Education and in-services, workshops and training; Hospital advocacy services at Health One Unity and Mercy; Legal clinic; Volunteer involvement; Intervention services in the cities of Blaine, Circle Pines/Lexington, Fridley, Anoka and the Northern communities; Children/youth advocacy, education and support. Anoka The State of Minnesota recognizes the need for battered womens programs to provide shelter to women and their families in an effort to assist them in escaping a violent situation. Shelter facilities are reimbursed for the cost of stay for women and their children/youth who are eligible for Aid to Families with Dependent Children (A.F.D.C.) or General Assistance (G.A.). However, in 1995, 10% of the families at Alexandra House did not qualify because they were employed. Most of the women and their families are the "working poor" and cannot afford the cost of their stay ($87.15 per person per day in 1995). Emergency Shelter, Support and Community Services Page Two In 1996, Alexandra House will: Provide shelter and support services to 1,000. women and their children/youth. Provide community advocacy and education services to 11,775 women and their children/youth. Provide support, information and referral to 6,000 people over the crisis intervention phone line. Provide education, workshops and training to 101 community groups, churches and organizations. In 1996, Alexandra House has provided emergency shelter and support services to 1,110 women and their children/youth. Our daily average occupancy has been 32 women and their children/youth. In addition, community advocacy services including intervention, hospital advocacy, assistance with filing Orders for Protection, support groups, community and school presentations, legal clinic services have been provided to over 23,338 persons in Anoka County. '~mestic violence continues to be a community problem and requires ~ommunity support. Alexandra House will continue its leadership in ensuring the continuation of quality and effective services to battered women and their children/youth in Anoka County. ~TE 'IME : 12/10/95 : 3:i9 PM ALEXANDRA HOUSE, ~aiance Sheet PAGE CURRENT ASSETS 103 FIRSTAR CAPITAL RESERVE 105 PETTY CASH 106 GRANTS RECEIVEA~LE 107 ACCOUNTS REC - D.D.O. 109 ACCOUNTS REC. - iii ACCOUNTS REC. - S.A.P.D. 113 NORWEST SAVINGS ACCT. 114 PREPAID EXPENSE - OTHER ii5 MARQUETTE CHK-~90~00-545 126 MARQUETTE CHECK-44529-108 117 MARQUETTE SAVINGS-~I410 118 MARQUETTE SAVINGS-~1352 119 MARQUETTE - ~6176446 122 PREPAI~ INSURANCE TOTA~ CURRENT A~SETS FIXED ASSETS .~1~1 LAND 175 BUILDING 176 BUILDING -- ACCUM. DEPREC. 177 FURNITURE & EQUIPMENT 178 FURN./EQUiP. ACCUM DEPREC 179 VEHICLE 280 VEHICLE -- ACCUM. DEPREC. TOTAL FIXED ASSETS TOTAL ASSETS 9~, 259.48 1,790.50 (8, 133.55) 982. O0 86, iTS. 75 95, 909.6~ 4~ 654.5~ 608.88 6 ~ 636.08 5~, 185.35 ~, 814. ~ I~, 899.35 203,660. O0 022,987.'84 (45,881. ~42,~41.. 46 (59, 44~. 58) 18,833.09 ( 1~ ~33.09) 483,196.99 l, ~54,965. DATE: 1~/10/95 TIME: ~:19 PM ALEXANDRA HOUSE, INC. AS OF 1 LIABILITIES & FUND BAL. CURRENT LIABILITIES FEDERAL W/H PAYABLE FiCA PAYABLE STATE W/H TAX MN UC FUND PAYABLE UNITED WAY PAYABLE ACCOUNTS PAYABLE ACCRUED SALARIES ACCRUED VACATION PAY LEASES PAYABLE HOME TRUST FUND LOAN (18.68) (~0.16) 60.00 47,500.00 TOTAL CURRENT LIABILITIES TOTAL LIABILITIES 99,791.98 99,791.98' FUND BALANCES CURRENT FUND BALANCE L/B/E/ FUND ~ALANCE RETAINED EARNINGS 397 CURRENT EARNING~ TOTAL CAPITAL TOTAL LIAB. & FUND BAL. 128, lOi..'=9 l$i, 09i. 20 i, 311~ 923.44 67,254. 45 1,6~8, 3';0. `38 1,738~ 162..36 ! $80 FOR TH~ THIS PERIOD-. BUDGET VARIANCE Y'fO BUDGET VARIA,NCE 319.12 666.67 732. O0 1,947.69 O. O0 0.00 0.00 69, 041. i7 8,583.33 14~ 979.17 ~. ZOO. O0 0.00 1,082.33 0.00 416.6,7 83. 34 9~ 731.47 9% 416.63 (2~.7.179 16~, 016.00 164,"/'70. 87 14. ~ ~, 76~ 41 ,!0,166.63 ~84) !3,331.95 31,414.2~ (18, 082. 29) (~0. ~) ~, ~. ~ ~, ~. ~ ( ~, 500.00) Z~. 00) ~, 0~. ~ ~, ZC~. ~ 0.~ i,?~.~ 0.~ I~7~.00 ~7.67 9~ 295. ~ 11,916.53 ~.~ 145.~ 0.~ 1~5.00 8~841.95 73, M4. sa 41,~. !3 ~, II0.~ ~0.87 1I, 0~. 7~ 4, ~. 3~ 6, ~99.39 3, ~8. 13 72,1¢5.01 2,631.50 2,%1.90 21543.34 89%I1 377.51 960.71 53.14 0.00 1,343.55 1,814.98 1,~L05 0.00 104,594.83 64, 6~5. 67 17,277.60 3,171.5.7 3, 034, 08 783. 33 9~. 34 680. Z0 1,944.41 618.75 416,6.7 I~.~ ~ 1, 66 0.~ 105, 7, 479.34 (1,469.80) 73. ~0 t490. 74) 110.78 364.~8 ~2~7.36) (4, 67% 97l 0.00 (0.08) 1~.71 (1~, ~l 0,~ 180 ~<.'~. 27 40 714. 80 I0 172, 25 6 ~4.23 5 654.60 14 ~5.09 IOI,U 14,989.25 ~,013.09 9~ 18% 1i 9~.71 16, 90 710, 8J),3. 37 48,252. 47) 190, 053. 60 (9,433, 333 ,34,888. 37 5, 31,549. I0 18, ~1,04) ~, ~4. ~ (3, ~06.47) 8, 61~. 63 3, ~. 93 10,241.74 (~9.49) 19,939.26 Z, C41.74 O. 00 10 i. 37 29,185.74 (14,197, 49) D, %5. ~ lO. 88) 81, ~8. ZI 15, 6, 8~, 25 1, ~. 60 t% 666.7~ I, I(~, ~ 4~, 26 7~, 87 (535.06) 1,149,823.00 t~ 156,422. 19 (6,599.19) ~ :~c[.~ BE;O~E DEPEEC. ~ 'ZiE~;~CiATIC~ EX~4L~SE 5,085.14 3,543. t9 121,904.75 =: ~'~ 54 : ~ "' 5,085, 08 (~8.089 54,650,30 55,935,88 41,885.589 3,831.33 0°06 O. ~6 (,7, 2~. 79 ALEXANDRA HOUSE, 1996 BUDGET REVENUES Department of Corrections G.A. Per Diems United Way of Minneapolis CDBG ISD #16 Anoka County Witness Fund Unity/Mercy Hospital Donations Interest Income TOTAL REVENUES EXPENSES Salaries FICA Tax MN UC Fund Workers Compensation Health Insurance Pension Benefits Other Benefits Contract Services Travel Expense Food Staff Development 'Dues/Subscriptions Printing Office Supplies Postage Telephone Advertising/Promotion Utilities Other Insurance .Maintenance Program Activities Program Supplies Resident ExPenses Household Supplies Furniture/Equipment Board Expense Miscellaneous Depreciation Expense TOTAL Less: Depreciation EXPENSES LESS DEPREC. (APPROVED NOVEMBER 28, 1995) INC. 1996 BUDGET 166,000 986,139 179,750 30,000 13,769 25,000 55,000 43,411 7,000. 1,506,069 889,494 68,123 29,088 12,467 68,500 43,718 21,503 38,060 35,731 38,325 10,440 850 15,202 7,507 8,822 23,927 8,200 24,000 21,780 38,966 4,212 1,394 10,600 8,4OO 12,239 1,500 2,000 6i,021 1,506,069 (61,021) 1,445,048 ALEXANDRAHOUSE, INC. EMERGENCY SHELTER PROGRAM PROJECTED 1996 PER DIEM BUDGET PERSONNEL (MAINTENANCE STAFF) S 71,047 (SECURITY STAFF) 350,631 FRINGE 97 , 792 CONTRACT SERVICES 37,060 TRAINING 7 , 500 TRAVEL 18,811 DEPRECIATION 61,021 UTILITIES 55,407 MAINTENANCE/REPAIRS (BUILDING/GROUNDS ) 38,966 (FURNITURE & EQUIPMENT) 12,239 FOOD 38,325 HOUSEHOLD SUPPL'rES 24,729 TNSUR~CE 21,780 VEHICLE OPERATION 5,500 CLOTH~NG/PERS0NAL 15,005 INDIRECT COSTS 129,325 '. :'::':~.:::!..i:.::/~ "'" '.:::~:' ~: :::~.: i~:~.-:::~!~?~ ~: ~'i'~:!~?:?~::~?~i:~:i:'~:~OTAL '~!~,"i!:i!i:iii~ ~ :~!i~?' ~.?'i' ~ ~"?..:~i::~$'9 S 6, ~ 3 9 .!':?::? AVERAGE OCCUPANCY - 35 PERSONS PER DAY ESTIMATED 1994 PER DIEM = $87.15 Alexandra House An Organization For Battered Women and Their Children/Youth P.O. Box 49039 Blaine, Minnesota 55449-0039 .4 LEXA NDRA HO USE NE WS October Is Domestic Violence Awareness Month FALL 1996 By Pat Prinzevalle, Executive Director Domestic Violence Awareness Month is a time to honor women and their families who have died as a result of domestic violence. It is a time to reflect on their courage in having lived with violence every day. It is also a time to celebrate those who have survived and gone on to make new lives for themselves. During the month of October, battered women and battered women's advocates throughout the country plan events to draw attention to the crime of domestic violence and to the progress that is being made to end violence against women and their families. Alexandra House, Inc. is sponsoring a candlelight vigil on Thursday, Oct. 10, 5-7 p.m, at the Anoka County Government Center. The vigil's purpose is to remember Anoka County women who have died as a result of domestic violence and to celebrate the courage of those who have survived domestic violence. (See flier for more details.) Perspectives on domestic violence have changed. It has only been 100 years since men were denied the legal right to beat their wives in this country, and there was no legislation acknowledging battering as a crime until 1977. The reason Alexandra House was formed 16 years ago was to meet the need for safety for the battered women and their families, and to provide advocacy and assistance in working with various community systems such as legal, housing and welfare. Inside this issue... Easier Said Than Done. ......................... pg. 2 A Week in the Life ................................. pg. 4 Hospital Advocacy. ................................. pg. 5 Events & Happenings ............................ pg. 6 Candlelight Vigil ............................ · ........ pg. 9 The need for safety and assistance still exists. Alexandra House is one of 11 domestic violence organizations in the metro area, but the needs are still greater than the resources. In 1995, Alexandra House, Inc. provided shelter and support services to t,130 women and children/youth. Hospital, community advocacy services and support groups were provided to 16,144 women and their families. Intervention services were provided to 1,605 women in the cities of Blaine, Circle Pines/Lexington, Fridley, Anoka, Lino Lakes and northern Anoka County townships. There is a continued need to advocate both individually and collectively. Our society's recogni- tion of domestic violence as a "crime" rather than a "family matter" is a step in the right direction. Becoming educated about the dynamics of domestic violence and its impact on women and their families is something we can do as individuals in order to be aware of the signs of domestic violence. With education comes truth. People used to believe only a small percentage of the population were battered women. Battering is a hidden crime, but statistics indicate 25 to 50 percent of all women are battered. The thinking "battered women could leave if they wanted" is still far too prevalent in our society. The truth is battered women are afraid to leave the relationship. They have been told they will be killed. Alexandra House is a resource for individuals, businesses, hospitals and social service organizations. Education and awareness about domestic violence is a major goal. Your awareness may save a life. A fact sheet entitled What To Do Or Say If My Friend Is Experiencing Abuse In Her/His Life is available by calling Alexandra House at 612-780-2332. THANK YOU FOR YOUR GIFTS TO ALEXANDRA HOUSE 1996 INDIVIDUAL DONATIONS SECOND QUARTER Mr. and Mrs. Peter Beberg Liz Becker Paula Bemdt Kent and Kim Brunner Tim Busch Pat Cappelleri Gale Chambers Richard and Janice Clemens Irene Clime Lauren Culbert Su?anne P. Damyanovich Kristie Danca Thomas Dankers Phyllis Dargis Beth Davis Sherry Denzer Robert and Rosemarie Donlin Ann Doolittle Jill DuPay Denetta Eckman Beverly Elwell Linda Ewald Michelle Fasse Deb Florin Peg Gagne Lynn Gatton Chris Genin Terry Gentry Laurie and Mark Gilmore Robert Gordon Jill Graham Jeffrey and Karen Grandell Yvonne and Gerald Graves James and Terrel Green Clemens and Elizabeth Gruber Paula Guy Eileen Hamerbeek Carol Hanson and Sharon Lipps Renee Hanson Linda Harris Jan Hassumani Kelly Himch Nancy Holman Ebie Holtgard Sara Home Anne Hubley Rainer and Mary Jaeschke Renee Joimson Suzy Jylha Cheryl Keene Michele Kleven Sherri Kriesel Carla Krueger Chris Kruger Joseph and Georgia Labey Judy Lash Kristen Lee Ardra Leglea Ellie Lida Delight Lien Marlene LoCascio Julie Lodoen John Loes, M.D. Lois Ludwig Kathleen Lund Maria MacDonald Craig and Joy Maim Michelle Maltby Lona Marks Toni Maury Lyle and Anne MeCloskey Diane McGowan Shannon McLinden Lynn Montagne Marta Morales Carol Morebead Bemell Moren Terri Morse Brian and Scott Nast Jenny Nast Michelle Nast Marianne Nold Carol Olson Lisa Olson-Kaminiski Robyn Pegler Jeanne Peter Jennie Peterson Stella Peterson Ann Petroski John Raetz Flossie Rafferty Kathy Ramsey Loma Rasmussen Courmey Rathke Martha Reckdahl Biola Redrnann Barb Rice Francis and SnT~n_rle Romo Dodie Ruegemer Cora Rust Jerry and Janice Sankot Karen Schelberg Lisa Schmidt Stephen and Luveme Semen Stephanie Shaw Jane Schlagel Moni Slatten Linda Smith Shari Sowada Sue Stark Irene Stecher Lynn Stumne Carol and Brian Sullivan Alice Svedjan Barbara Taschrner Ruth and Lyle Thalacker Brenda Thibodo Darel Turner Tracy Urich Mary Wennerlund Rene Whiterabbitt Edward and Mary Wilberg Jeff Wunderlick James and Norah Wyman 1996 CHURCH DONATIONS SECOND QUARTER Christ Lutheran Church, Fridley Community United Methodist Church, Minneapolis Coon Rapids United Methodist Church, Coon Rapids Grace Lutheran Church, Andover Ham Lake Baptist-Quilters, Ham Lake Michael Serveus Unitarian Society, New Brighton Our Savior's Welca, Cedar Our Savior's Lutheran Church, Cedar Prince of Peace Christian Outreach Circle, Fridley St. Mark Lutheran Church, Circle Pines Church of St. Stephen, Anoka Trinity Lutheran-Women's Quilters, Anoka Trinity Lutheran of Lake Johanna, Arden Hills United Methodist Church, Anoka Zion Lutheran Church, Anoka Lydia Circle Zion Lutheran, Anoka 1996 CORPORATIONS/ FOUNDATIONS DONATIONS SECOND QUARTER Amherst Wilder Foundation, St. Paul Anew Review, Fridley Baker's Square, Blaine Blaine Post Office, Blaine Boeckermann, Heinen & Mayer, Bloomington Chili's, Maplewood Combined Federal, St. Paul Comstrand, Minneapolis C.U.H.C.C., Minneapolis Daytons-Southdale, Edina Denny's, Blaine DECA, Anoka DOTS 261, Brooklyn Center Edina Realty, New Brighton E. M. Pearson, St. Paul Forever Floral, Coon Rapids Fuddruckers, Coon Rapids Ground Round, Fridley Health Partners, Spring Lake Park J's Restaurant, Spring Lake Park Mercy Auxiliary, Minneapolis Medtronic, Minneapolis North Memorial Hospital, Robbinsdale Pasquates, Blaine Perfect 10 Car Wash, Spring Lake Park Perkin's Family Restaurant, Blaine Salon Classic, Spring Lake Park Seasons, Coon Rapids Shorewood,. Fridley Target, Mpls Tequilaberry's, Coon Rapids Timberlodge Steakhouse, Spring Lake Park Trade Secrets, Maple Grove Untied Way of Minneapolis Village Cleaners and Laundry, Coon Rapids 1996 COMMUNITY ORGANIZATIONS DONATIONS SECOND QUARTER Anoka County Public Nursing, Anoka Anoka Lioness, Anoka Araz Group, Bloomington Blaine Jaycees, Blaine Blaine Seniors, Coon Rapids Brownie/Girt Scouts, Coon Rapids Circle-Lexington Lions, Circle Pines Coon Rapids Federated Women's Club, Minneapolis Coon Rapids High School, Coon Rapids Lioness Club, Cross of Hope Early Ed. School, Ramsey District #14, Women of Today, Champlin Fridley Police Department, Fridley Girl Scout Troop, Circle Pines Girl Scout Troop, Blaine Howe School, Minneapolis Lake Harriet #202, Bloomington McKinley School, Ham Lake Mercy Employee Assoc. Coon Rapids Moundsview High School, Shoreview Philolectian Club, Anoka Project Management, Hopkins Turning Poinh Minneapolis W.A.N.D., Minneapolis Westwood Middle School, Blaine . :~,: ~,i:,::?.:: domestic violence? Volunteer at l andra HOuse nteer °ppOrt~tie~ ~[ in"~H hospit~, gene~l adVOca~ ~ces, nd~st~ve sup~ and p~pe~'mn~tenan~. an ~formal m~fi~ on adffit volunteer tmi~ Mon~, October 21, I~6 7 to 9 p.m. at Alexan~a House. Our 30-hour training starts Saturday, November '2, 1996. ".Cost of training is $20,00 SCholarships available For more information about · the volunteer trainin~ g- or 'volunteer Opportunities, .call Theresa Redfern '"at 780-2332. Volunteering~It~s a chance to make a difference in someone's life. 0¢T-18-1996 11:26 RLEXANDRA HOUSE INC ?80 9696 P.O? RESIDENTIAL SERVICES PROVIDED: COSUMBIA MEIG~TS JANUARY-SEPTF~MBER 1996 WOMEN'S SERVICES: Community Support Group: 40 (dup.) Support Calls: 53 (un-dup.) Walk-in: 3 (un-dup.) Shelter: 16 (un-dup.) ,C~ILD/YOUT~ SERVICES: Speaking Engagements: 27 (un-dup) Childcare: 23 (dup.) Support Groups/Childcare/Violence prevention/Phone calls/ Court Advocacy: 102 (Dup.) AEE×ANDRA WOUSE P. 08 0CT-18-1996 i1:27 RLEXANDRA WOUSE INC 788 9~96 P. ALEXANDRA HOUSE HOSPITAL ADVOCACY PROGRAM -lVi'~_RCY HOSPITAL FIRST QUARTE]~ 1996 HOUSE HO~I~ITAL ADVOCACY PROG.~..~,~_ - II~'ITY HOSP~TAL ~ QUARTE~ ALEXA.NDRA HOUSE HOSPITAL ADVOCACY PROGRAM - UNTI'Y HOSPITAL QUARTERLY REPORT SECOND QUARTER, 1!796 HOUSE HOSPITAL ADVOCACY PROGRA,M -~LERCY HOSPITAL THIRD QUARTER, 1996 ALEXANDRA HOUSE HOSPITAL ADVOCACY PROGR,-~4 -- UNITY HOSPITAL ~ QUARTER, 1~96 0CT-18-1996 11:28 ALE×ANDR~ HOUSE INC ?80 9696 P.11 ALEXANDRA HOUSE, iNC. COMMUNITY PROGKAM ~uarterl7 Community Presentations Report FIRST QUARTER 1995 DATE ORGA~ I ZAT I 0N/LOCATI ON 2/15/96 I Girl Scou~s, Columbia Heights NUMBER IN _20 Colleen TOTAL P. 11 CITY COUNCIL LETTER Meeting of: October 28, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4 CITY MANAGER'S APPROVAL ITEM: APPROVE A GIS RANGE RIDER PROGRAM BY: W. FEHST BY: BETWEEN THE CITIES OF FRIDLEY/COLUMBIA DATE: 10-22-96 DATE: NO: ~ . For the past several months, I have been discussing a cooperative venture with the cities of Frid!ey and Andover regarding a GIS Range Rider program. The attached letter from Bill Burns, City Manager, City of Fridley outlines the venture and estimates the costs involved. In order to reach the required funding level for 1997 for this program, the city's general fund budget would need to be increased by $7,000 (approximately $6,500 would be taken from budgeted consultant fees). These funds could come from cuts made by the Council during the budget review or by increasing the transfer from the fund balance. RECOMMENDED MOTION: Move to authorize the inter-local agreement for GIS services with Andover and Fridley for a figure not to exceed $13,333. Funding for the additional expenditure would come from cuts made to general fund budget made by Council during its review. COUNCIL ACTION: CITYOF FRIDLEY aUG ..5 1996 FRIDLEY MUNICIPAL CENTER · 6431 UNIVERSITY AVE. N.E. FRIDLEY, MN 55432 · (612) 57t-3450 · FAX (612) 571-1287 August 1, 1996 Mr. Dick Fursman City of Andover 1685 Crosstown Blvd. N.W. Andover, MN 55304 Mr. Walter Fehst City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, MN 55421 Gentlemen: While we have had several informal telephone conversations regarding a cooperative venture for establishing a GIS Range Rider program that would benefit the cities of Fridley, Columbia Heights and Andover, I would like to offer something in writing. As you are aware, staff from the three cities have met several times with Jerry Happel, a consultant from Plan Sight which is located in Stillwater. Mr. Happel has prepared a scope of work that a GIS firm may complete for us through the Range Rider concept in 1997. The scope of work, as my staff interprets it, is as follows: Data Maintenance: The Range t~ider would be responsible tbr organizing our existing data bases and writing a manual to be used by staff to acceSs information. There are several different data bases they would be dealing with, including existing GIS data bases, other data bases that are not linked to the GIS software, and county, state and national data bases that may or may not be capable of linking to GIS software. As they organize the data bases, they would make sure that they are in a condition that conforms to state and national standards, so that they are easily transferrable to other cities. My staff indicated that this work represents more than an inventory of data bases and documents, it is the preparation of the documentation manual and the cleaning up of our data so that it can be used properly for GIS purposes. We would Mr. Dick Fursman Mr. Walter Fehst August 1, 1996 Page 2 o also expect the Range Rider to work with Anoka County to facilitate the shared use of Anoka County data. Up to this point, Anoka County has not been very forthcoming in the sharing of information. Maintenance of Base Map: The second major task that the Range Rider consultant would perform is the maintenance of our base maps. We all have base maps in one form or another. The Ranger Rider would update the base maps and check for accuracy. Custom Applications: This is the third area of work. Each city has different custom application needs. In Fridley's case, we would be interested in the development of a one-step mailing list, developing linkages between the Police Department's record keeping system and the GIS system, and linking our rental inspection data base to the GIS system. Training: The fourth area of responsibility for the consultant would be that of training. Our staff would need to be trained in using the custom applications, updating the base map, plotting, laying out maps, and analyzing information by using ArcView. In Fridley's case, I would expect most of the training would apply to three areas: engineering, community development and police. Once staff in those departments are accustomed to using GIS, we will be expanding into other areas. Scope of Services Proposal: We would expect the Range Rider to develop a scope of services proposal for data gathering and input to our various GIS systems. In particular, we think that they should provide the scope of services that will enable us to gather data related to water, sewer, storm sewer, and street related information. We also may want to include data gathering related to private utilities. Another task that may be out of sequence is the analysis of our existing hardware, and the provision of advice related to networking our hardware so that the various user departments can talk to the GIS system. It seems logical that this would occur before we begin training employees. Mr. Dick Fursman Mr. Walter Fehst August 1, 1996 Page 3 Our initial cost for this work is estimated at $40,000. I would like to suggest that we divide it three ways, with each city contributing $13,333. In the event that we are successful in obtaining grant money, that amount could be reduced. Also, if Fridtey is successful in getting a criminal justice grant that will enable us to tie the Police Department software to the GIS system, we will gladly share the benefits of that grant program with Andover and Columbia Heights. I believe that this Range Rider concept that we are considering is a worthwhile concept; however, it will only be successful if all of us are satisfied that we are getting an equal amount of the consultant's time. The consultant should be asked to keep careful records on the time that he spends in the various communities, and each community should get approximately 17 weeks of the consultant's time. It also makes sense to believe that rather than proceeding to work community by community, the consultant would work task by task, so that he/she is spending time in each community throughout the year. As the budgets are prepared for 1997, I am hopeful that the requisite money has been budgeted for next year. In my case, I will be using money that has been budgeted for an in- house GIS technician. I would like to suggest that as a group, we all confer with our respective councils and determine whether or not the budgeting for a shared GIS Range Rider is something that we can agree to. If that is the case, I would like to have a legal agreement prepared that will contractually establish our organizational relationship. A~er you have had a chance to consider the proposal and consult with your city councils, please let me know if you would like to proceed with this matter. Sincerely, City Manager WWB:rsc _¢~_.T-P_4 % I_.4;P_4 FROt'1_; 755-~P__.-4_ T0~¢----,17 782_ ~.&"2.:3/96 ~.0:3! LPU t:F~IL--'E$ 2:3.48 4TH ~ e ~ 8923 GI~ JOINT Minnesota, This Agr~m is ma~ 471,59, al II. DEFINI~ON~ ~ ~e ;urpo~ of this meaning; g~ ~ OCT-P_4 % !4:P_4 FROM: 755-_~P_3 TO:6!~ ?BP_ _P~I 10x~5/9~ 10:~1 L~ OF~iCES 2I,~ ~T~ RUE -~ ~55 B92J N~.2~3 P~3E: 83 Iit, GENERAL PURPOSE coordin~m e~ m provue GtS ~w~ to ~ ~~s a~ ~k ~t ~i~ of a GiS ~n~ R~, ~V, SCOPE OF WORK ~ppl~cadon~ ~gan~at~n ~tl grovMe vat, us ~ for training ~ Gt6 u~, ~eve~p Gathering ~put to each of the member V. C~VER~NG persons who sh~ll b! t~ Ci~ man~r)~nistte~r or t~ir ~slgn~s f~ each of the 5ectio~ i, ~ard members shati of evaluating cost of ~rk to be 2 OCT-P_4 % !4:P_4 FR~h 755-89P_3 .. TO:6!~ ?BP_ ~1 PR~.~E:04 .meeting on or b.f0re October 1, 1997 or such day as they ag~_ee .upon in succeeding years, if this Agreement has been extended by the pmlie= O~'8uant to the p~ov;tflOns horeir~. Section 2. The Board may make su;h =untra=t~ and efiter into ~Ue, h vfl. ~IB~N OF ~E~TS Al! be~s of t~ G!S Ran~ R~er sew~e~ ere to ~m~s o1 t~ ~ganlzat~n, ~e ~S ~nge ~der wl~ ~rmlly prooeed to--rd ~com0lish~nt of ~ ~ ~r ~o~ of se~tces tn ali ~ citie~ on m additio~i ~s. ~e GiS ~ ~d~r ~ii ~ ~ai~b~ ~prgs~ntotive of each of th~ ~ee ~itie= to di~ou~ pmgre~ beifl~ ~e~e on e~h of ~he ~s list~ iff ~ ~o~ uf ~ equal~. T~ e~t~ ~t of =~h contract iS ~,~.~. Each its shore, u~er this Agreement, on a ~ueAefly ba~Is ~ginn~ on Janua~ 1, 1997 and on the fir~ day of each q~er ~maAer, 3 ~o;d~ with th~ Ag~flt in a 3~il d~ig~t= t~ CIW of A~OV~ to funds. ~ere shou~ ~e no disbur~m of organization Andov~ de~si~o~ ac~unt w~hou~ t~ ~o~qbers. Agreement, The C~ of Andov~ lhatt ~ rea~nsi~ f~ ~intena~ of any grant rev~ ~ o~ r~$ ~e~ S~on 4. The Board ~mbers ~T least o~e a year. ~e ~ and ~ord. of t~ ;,~a~n ~hal; ~ma;n o~n and available for inception ~ ~e~be~ a~ all rea~-~b~ *'--- S~ion 5. ~ annual shell ~e ~i!ed promP~ ~ t~ ch~t admini~ttve o~ of e~h ~~. T~ budget is dee~ approveO Dy ~ ~rs exoept o~ w~, at eny fi~ pr~r to the annual ~tt~, gives ~ti~ w~hdrawmg f~om ~e granitic. 4 CK=T-~4 % I4:_FJ5 FROH: 10/2~/9B 10:31 TO:6!~ 78~;~88__1 NO.2~ IX, INDEMNIFICATION ~h member_, sha._.~ ~lly b~!_errm_ffy ~ ~ ~ ~ o~ ~~ ,,m,t~ra on l~bil~ ~ov~ed by Minne~%= a waiv~; by am¢ ~mber of" ' Chapter X, DU~Ti~ This Agf~nt shall take fol~ a~ e~ when ali ~r~ ~a, i~ ~ Perogro~h 1 of this Agree~nt, mlgn ~. ~1 ~rs ~ ~ ~ign t~ ~ ~. ~is sig~ Agree~nt ~ ~ fi~ w~ t~ ~ C~k ~ ~ Ci~ ~ ~dov~, w~ shall ~tt~ ~ ~ ~ ~g of ~ e~ ~te. ~ion 1. ~is A~~t ~1 ~m ~ ~c~r 31, 1997 un~ ~O~,,~, all a¢0~ of ~a organiz~ion shaii ~ ~oi~ or ~atrib~ ~ t~ ~~ in p~ ~o ~ ~ntri~utlons Ot e~ ~e¢ ~ ~h~ effective date of l~s Agent ~y ~ ad~ O~y u00n ~e ~vora~ vO~ of _and responsibility of any newly .dmitt~l member shall 1~ prO~li~KI tO t~ da~ of with the ~~f of ML~r~ Sta~, ~n &71.59, Approved by ~ C~f,,.,uu,'"' ...... ~u,," Date of Signature , Approved by the C'.~:y CounCil Ci1~ OF FRIDLEY Dam et Signature ,,, Date of ~ _tgr~ure __ CITY OF COLUMBIA HE~GI4TS i~t~ of Siltn~ture Date of Signature ........ CITY COUNCIL LETTER Meeting of: October 28, 1996 AGENDA SECTION: CONSENT;~, ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER ' S APPROVAL /~ NO: 0 The City has received a letter from Carl Newquist, City Attorney for Hilltop, regarding extension of the present police contract through the year 2000. The Hilltop council proposes that our two communities enter into an addendum to the present contract. Essentially, the addendum shows an increase in costs to provide police services to Hilltop by $5000 a year for the next three years. In other words, that addendum woutd provide for law enforcement services: from April 1, 1997 through March 31, !998 for a contract price of $119,000.00; from April 1, 1998, through March 31, 1999, for a contract price of $124,000.00; and from April !, 1999, through March 31, 2000, for a contract price of $i29,000.00. Medical services costs have gone up by $2 a call per year since 1992. I have asked that Hilltop incorporate these increased costs into the extension of the contract as well. Please see October 23, 1996, letter from Hilltop's attorney, Carl Newquist, addressing this concern. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract extension with the City of Hilltop for Police and Emergency Medical (rescue) Squad services with terms as indicated in the attached memos by the Hilltop City Attorney. COUNCIL ACTION: CITY OF COLUMBIA I-[EIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL ~A//~ WALT FEHST, CITY MANAGER OCTOBER 18, 1996 POLICE SERVICE CONTRACT WT'fH HIIJ~TOP Attached for your review is a copy of the proposal for police services to the City of Hilltop. The letter from the City Attorney essentially increases the cost of police services to Hilltop by $5,000 a year for the next three years. Also attached is a copy of the proposed contract section which indicates that for the last five years, the service costs have increased (beginning at $94,000) by $5,000 per year, up to the present cost of $1t4,000. I will be contacting the City Attorney to question if it was their oversight not to include increases for medical services. As you note from the previous contract, these services have gone up by $2 a call per year since 1992. If you have any questions prior to the work session, please contact me. cb Attachment CARL J. NEWOUIST B. WILLIAM EKSTRUM ~WQUIST ~ EKSTRUI~, ~HARTERED ATTORNEYS AT LAW SUITE 301, FRIDLEY P~ OFFICE BUILDING 6401 UNIVERSI~ AVENUE N,E. FRIDLEY~ ~IN NESOTA TELEPHONE (61~) 571~870 F~ (61~) 571~884 OF COUNSEL DOUGLAS J. PETERSON'~' October 7, 1996 Mr. Thomas M. Johnson Columbia Heights Chief of Police Columbia Heights Municipal Building 590 40th Avenue N.E. Columbia Heights, MN 55421-3878 OCT 9'88 Re: Columbia Heights/Hilltop Police Contract Dear Chief Johnson: We are about half way through the fifth year of our current police contract, and I believe the contract is working out to everyone's advantage and satisfaction, as have previous contracts going back to the early 1970's. The Hilltop Council is particularly pleased with the community officer concept which is allowing us to identify and address particular community crime problems. The Hilltop Council has asked me to convey an offer to extend the Police Contract through the year 2000. The Hilltop Council proposes that our two communities enter into an addendum to the present contract that would provide for law enforcement services from April 1, 1997 through March 31, 1998 for a contract price of $119,000.00; from April 1, 1998 through March 31, 1999 for a contract price of $124,000.00; and finally, from April 1, 1999 through March 31, 2000 for a contract price of $129,000.00. I respectfully suggest that both communities will continue to benefit from our cooperative law enforcement program, and that the current contract can simply be extended. review by your convenience. Would you please bring our request to the attention of the City Manager and Columbia Heights City Council. If Columbia Heights is receptive to the extension, I would be please to draft an addendum for City Attorney. Please advise at your earliest CJN:cg 'GERTXFIED AS A REAL PROPERTY LAW SPEGIAJ~ST BY TH~ NLINNESOTA STATE BA~ ASSOCIATION SECTION IV That Hilltop shall at the time of the authorization for the execution of thi~ Agreement adopt a resolution empowering and authorizing the police officers of Columbia Heights to have the power of arrest in Hilltop and deliver to Columbia Heights a certified copy of said resolution. If Columbia Heights incurs any expense as a result of purchasing liability insurance to cover its furnishing of emergency medical service to HLlltop, the City of Hilltop will reimburse the City of Columbia Heights for the cost of such additional insurance coverage. ,~BC'rlON V That Columbia Heights shall furnish to the Hilltop City Council a monthly r~pon iu wilting. Said 'report shall be in such reasonable detail as requested by said Hilltop Council. SECTION VI That as and for compensation, Hilltop shall pay to Columbia Heights for police patrol the following amounts covering the periods corresponding thereto as described below, to-wit: April 1, 1992 - March 31, 1993 $ 94,000,00 ~prqt 1, 1993 -'~lareh 31, 1994 -$-9'9,000.00--'~.~-~?c:'= ~"/-~y'~ -~;/~,--v April 1, 1994 - March 31, 1995 $104,000.00 (.~a c, c'-' 3/~ ~- '-~/:'-'] April 1, 1995 - March 31, 1996 - $109,000.00(.~.~5-cc.~. 3/~- ~ ~;/¢s-) April 1, 1996 - March 31, 1997 $114,000.00 ~5~cc~ ~/~e 4 c.:./~.) That as and for compensation, Hilltop shall pay to Columbia Heights for emergency medical services the following amounts for each call covering the periods corresponding thereto as described below, to-wit: April 1, 1992 - March 31, 1993 $ 150.00 April 1, 1993 - March 31, 1994 $ 152.00 April 1, 1994 - March 31, 1995 $ 154.00 April 1, 1995 - March 31, 1996 $ 1~6.00 April 1, 1996 - March 31, 1997 $ 158.00 This contract pre-empts the thirty -day contract lot the period April 1, 1992 to April 30, 1992. SECTION VII That the contract is for a term of five years beginning April 1, 1992, and ending March 31, Page 2 TEL No. Oct 2.5,96 16:01 No.O06 P.02 October 23, 1996 Mr. Walt Fehst Columbia Heights City Manager Coltunbia Heights Mun&cipai Building 590 40th Avenue N.~. Columbia ~eights, hUN 5542i-3B75 RE: columbia ~eights/Hilltop Police and Rescue~ ...... Contract Dear M.. Fchst: w(r~ l~ ~, apnlog(z- for mv (nah(l(ty ~O re~pond to your phone oall a~ T was out of the o~fice on a short vacation. I under~tand that you have been in touc~ with our city clerk, Ruth Nel~en. In the contract proposal I submitted to Chief Johnson, I neglected to addre~ rescue squad service. Hilltop's proposal for extension of law enforcement services would not only in¢lud~ contract increases for police services as outlined in my letter of October 7, 1996, namely from Aprii 1, 1997 through March 3~, 1998 fo~ a contract price of $119,000.00; from April i, i99~ through March 31, 1999 for a contract prioe of $i24,000.~0; and, ~rom April i, i999 through ~h 31, ~oo0 for a contract price of $129,000.00, but ou~ proposal al~o inoludes an incrsase of $2.00 per trip for .... ~ ze~ic~s for each year of the proposed three year ThaD~ you very m~Ich for your consideration and please let me know ~f you have spy question~ or comments. /~ery _Druly you.r~..~ ~q~ist Hilltop C~ty Attorney lac CITY COUNCIL LETTER Meeting of: October 28, 1996 AGENDA SECTI~ CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ~, LEAGUE OF MINNESOTA FOR THE NEXT DATE: 10-22-96 DATE Attached is a statement from the League of Minnesota Cities seeking payment of the City's 1996-1997 membership dues. You will note that the amount billed is $9,040. This figure is calculated on the basis of the City's census population of 18,681. As in the past, memberships in organizations such as the League of Cities have been acted upon by the City Council. Adequate funding has been included in the 1996 budget to cover the cost of our continued membership dues. As a point of reference, the dues for past years were as follows: 1995-1996: $8,939 1994-1995: $8,724 1993-1994: $8,746 1992-1993: $8,670 1991-1992: $8,690 1990-1991: $9,!23 RECOMMENDED MOTION: Move to approve the continued membership with the League of Minnesota Cities, and to authorize the annual payment of $9,040. COUNCIL ACTION: C 145 University Avenue ~(rest, St. Paul, biN 55103-2044 Phone: (612) 281-1200 . (800) 925-1122 F~x: (612) 281-1299 · TDD (612) 281-1290 October 7, 1996 TO: FROM: Managers, Administrators, Clerks James F. Miller(~*[''' ~q.~ Executive Direct!o~ SUBJECT: League of Minnesota Cities Fiscal Year 1996-97 Membership Dues It is time once again to review or begin your membership with the League of Minnesota Cities. As a member of the League, your city h~ips to achieve the League's mission: Cities promoting excellence in governance, management and services to citizens. Your city also plays an important role in guiding the League's strategic initiatives, like our recent initiative to preserve municipal authority to manage local public rights of way. As a member, your city also receives important benefits, such as advocacy, education, information, products and services, and consultation. These important League benefits are detailed in the enclosed brochure. This is an exciting time to be a part of the League. On behalf of the Board and staff, thank you for your continued support of the League. Enc. AN EQUAL OPPORTU~,ITY/AFFIRMATI~'-E ACTION EMPLOYER League of Minnesota Cities t 45 University Avenue West Saint Paul, Minnesota 55103-2044 City: COLUMBIA HEIGHTS Population: 18,681 League of Minnesota Cities Cities promoting excellence in governance, management and services to citizens Dues InVoice Effective during 1996-97 CITIES WITH POPULATION OF: 249 OR LESS ............................................................................................................................ $224 250-4,999 .......................................................................... $77 PLUS 59.28 CENTS PER CAPITA 5,000-9,999 .................................................................... $619 PLUS 48.42 CENTS PER CAPITA 10,000-19,999 ............................................................. $1,338 PLUS 41.23 CENTS PER CAPITA 20,000-49,999 ................................................. ' ......... ii. $4,576 PLUS 25.05 CENTS PER CAPITA 50,000-299,999 .... 2.2 ..................... ~ ............................ $13,548 PLUS 7.109 CENTS PER CAPITA 300,1300 AND OVER ................................................ $22,837 PLUS 4.019 CENTS PER CAPITA (This schedule adopted June 13, 1996. Total rounded to nearest dollar.) For membership dues in the League of Minnesota Cities for the year beginning September 1, 1996. Annual dues for membership in the League of Minnesota Cities includes subscription at $20 each to Minnesota Cities. Payment from Public Funds Authorized by Minn. Stats., Sec. 465.58 $9,040 Dated: September 1, 1996 I declare under the penalties of law that the foregoing account is just and correct and that no part of it has been paid. James F. Miller Executive Director, League of Minnesota Cities Annual dues for membership in the League of Minnesota Cities include subscriptions to Minnesota Cities magazine at $20 per subscription, according to the following schedule: Population group 249 or less 250 - 4,999 5,000 - 9,999 10,000 - 19,999 20,000 - 49,999 50,000 - 299,999 300,000 or more Number of subscriptions 6 11 t5 2O 25 3O 35 For further information on subscriptions contact Jodi Contreras at the League office, (612) 215-4030. ~o CITY COUNCIL LETTER Meeting of: October 28, 1996 AGENDA SECTION: C 0 N $ E NT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ Fire ITEM: Establish Hearing Dates BY: Lowell DeMars 4~ BY: License Revocation, Rental Properties NO: ¢, ~, t~%~ DATE: Oct 22, 1996 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to submit annual relicensing applications and/or fees in accordance with the requirements of the Housing Maintenance Codes. 1) Lisa Kelly ............................... 5031 Jefferson Street NE 2) Isle Schlachtenhaufen ....................... 4838 West Upland Crest 3) Carrie J. Herkal ........................... 1161 Cheery Lane NE 4) Anthony J. Shermann ....................... 3926 Ulysses Street NE 5) Richard A. Nye ........................... 1162 Cheery Lane NE 6) Jean J. Free .............................. 3817 Hayes Street NE 7) Kurtis R. Kiel ............................ 561 NE 51st Avenue 8) Jonathan Deal ............................. 4307 NE 7th Street 9) Jonathan Deal ............................. 4701 NE 5th Street 10) David W. Fisher ........................... 4657 NE 5th Street 11) Gary R. Stockwell ......................... 683 NE 51st Avenue RECOMMENDED MOTION: Move to Establish a Hearing Date of November 12, 1996 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against the above- named Property Owners Regarding their Rental Property. 96-166 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/28/96 AGENDA SECTION: C 0N $ E NT ORIGINATING DEPARTMENT: CITY MANAGER ITEM: FINAL PAYMENT FOR LABELLE PARK BY: M. Winson BY: NO. PROJEcTSTORM SEWER#9611 REPLACEMENT-MUNICIPAL~.~ j~-. t ~ ) DATE: 10/21/96 DATE:o/~'"/~ '~//?/~ The Contractor has completed the storm sewer replacement project at LaBelle Park from 40th Avenue to LaBelle Pond. The project consisted of removing the existing C.M.P. and replacing the westerly pipe with R.C.P. and the easterly pipe with P.V.C. The project area has been restored in accordance with the contract. Attached is the f'mal payment and Certificate of Performance. Staff is recommending approval of final payment to F.F. Jedlicki and acceptance of the work. RECOMMENDED MOTION: Move to accept the work for Storm Sewer Replacement at LaBelle Park from 40th Avenue to LaBelle Pond, Municipal Project #9611 and authorize Final payment of $23,884.30 to F.F. Jedlicki of Eden Prairie, Minnesota. MAW:jb 96-536 Attachment COUNCIL ACTION: CiTY OF COLUMBIA HEIGHTS, MINNESOTA FINAL PAYMENT MUNICIPAL PROJECT #9611 STORM SEWER REPLACEMENT LABELLE PARK, 40TH AVENUE N.E. TO LABELLE POND F.F. JEDLICKI, INC 14203 West 62nd Street Eden Prairie, MN 55346 No. Description Unit 1 Clear and grub 1.0 L.S. 2 Remove concrete curb and gutter 30.0 LF. 3 Remove concrete sidewalk 200.0 S.F. 4 Remove bituminous street 24.0 S.Y. 5 Remove bituminous walk 11.0 S.Y. 6 Remove concrete pipe 117.0 L.F. 7 Remove catch basin 1.0 Ea. 8 Salvage catch basin casting 0.0 Ea. 9 Salvage miscellaneous landscape items 1.0 L.S. 10 Common borrow 0.0 C.Y. 11 Topsoil borrow 14.0 C.Y. 12 Riprap 12.3 C.Y. 13 Pipe bedding 20.0 Ton t4 Aggregate base Class 5 12.4 Ton 15 42" R.C.P. storm sewer 64.0 L.F. 16 44" x 27" R.C. arch pipe storm sewer 7.0 L.F. 17 18" P.V.C. storm pipe 38.0 L.F. 18 42" R.C.P.F.E.S. with trash guard 1.0 Ea. 19 18" R.C.P.F.E.S. with trash guard 1.0 Ea. 20 Catch basin- manhole 1.0 Ea. 21 Catch basin casting 1.0 Ea. 22 Concrete curb and gutter 30.0 L.F. 23 Concrete sidewalk 200.0 S.F. 24 Bituminous street 24.0 S.Y. 25 Bituminous walk 11.0 S.Y. 26 Erosion barrier 60.0 L.F. 27 Sod 160.0 S.Y. 28 Seed and erosion control blanket 112.0 S.Y. 29 Miscellaneous landscape items 1.0 L.S. TOTAL BiD COMPLETED TO DATE TOTAL DUE Quantity U~t Price Total $2oo.oo $200.00 $2.oo $6o.oo $o,5o $100.00 $6.00 $144.00 $1.00 $11.00 $10.00 $1,170.00 $5oo.oo $500.00 $5o.oo $0.00 $2oo.oo $2oo.oo $5.oo $0.00 $10.00 $140.00 $65.00 $799.50 $1o.oo $2oo.oo $12.00 $148.80 $130.00 $8,320.00 $120.00 $840.00 $50.00 $1,900.00 $1,970.00 $1,970.00 $7oo.oo $7oo.oo $2,990.00 $2,990.00 $325.00 $325.00 $12.00 $360.00 $2.OO $400.00 $12.00 $288.00 $10.00 $110.00 $5.oo $3oo.oo $6.00 $960.00 $4.00 $448.00 $3OO.OO $3OO.OO $23,884.3O $23,884.30 I hereby certify to the City Council of Columbia Heights that I have been in charge of the work required,by the abov~ contract; that all work has been done and performed as measured by/~tn.d in acc_~,dance with and pursuant to the terms of said contract. Mark A/(Ninson, P.E. Reg. No. 18829 Date I acce tELLhe above pay.~ent as fincPtCr the~or_d~done u~qder this contract. Date ADMINISTRATION City M~ger *** EP1LEPSY MONTH PROCI. AMATION *** WHERF_~S: There are more than I00,000 Minnesotans with some form of epilepsy; and WHEREAS: Epilepsy is the second most common neurological disfuncrion or physical impairment, not a disease, but a disorder of the nervous system; and WHERF_AS: Sixty percent of those persons who have epilepsy are elementary school children or younger which is approximately one child in every school classroom; and WHEREAS: Early diagnosis and attention to the social and neurological aspects of epilepsy will afford people better control; and There continues to be a need for improved education and more information regarding public attitudes toward understanding and accepting those persons with epilepsy. NOW, THEREFORE, BE IT RESOLVED, that I, Joseph Sturdevant, Mayor of the City of Columbia Heights, do hereby proclaim the month of November as EPILEPSY MONTH IN THE CITY OF COLUMBIA HEIGHTS and encourage the residents of our City to increase their awareness of the needs of those who have epilepsy. Mayor Joseph Sturdevanr November, 1996 590 402"H AVENUE N.E., C~ EZIGiETS, ~ 5542] PHOTO, (612) 7~2-2,~10 FA~ t'612) 7K2-2~).1 TDD ~12) 7'8,2-2~06 The City of Columbia He~hts does not discriminate om the basis of disability in empfoymem or the prmdsion o/services CITY COUNCIL LETTER Meeting of: October 28, 1996 AGENDA SECTION: PUBL l C HEAR I NGS ORIGINATING DEPT.: CITY MANAGER NO: 6 License Department APPROVAL . i (t NQ: Repealing Certain Sections from~/~ DATE: October 22, 1996 License Ordinance Section of City Code Attached is Ordinance No. 1333, amending Ordinance No. 853, City Code of 1977, pertaining to the repeal of certain sections of the License Ordinance portion. These sections have been reviewed by the License Ordinance Review Committee initially organized by former City Manager, Pat Hentges, for the purpose of updating the regulations of over 200 pages of the business/commercial licensing section of the City Code. The recommendation of the committee for the repeal of the sections addressed in this Ordinance was based on the fact that little or no service is provided for the license fee collected for these uses as well as the fact that these uses are licensed and inspected under the regulations of the Anoka County Health Department, or the State Dept. of Agriculture, or the State Dept. of Health. Some of the sections are outdated and the concern for regulation that may have existed in the past may not be a concern any longer such as the licensing of laundry machines, musical devices, vending machines, etc. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1333, an Ordinance Amending Ord. 853, City Code of 1977, Pertaining to the Repeal of Certain Sections of the Licensing Requirements of the City. COUNCIL ACTION: ccagi096.no3 CITY COUNCIL LETTER Meeting of: October 14~ 1996' AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER NO: 6 License Department APPROVAL ITEM: Ordinance mo. 1333 ~.~. BY: Kathryn Pepin BY: NO: Repealing Certain Sections from DATE: October 10, 1996 License Ordinance Section of City Code ,77/ /_. Attached is Ordinance No. 1333, amending Ordinance No. 853, City of 1977, .pertaining to the repeal of certain sections of the License Ordinance portion. These sections have been reviewed by the License Ordinance Review Committee initially organized by former City Manager, Pat Hentges, for the purpose of updating the regulations of over 200 pages of the business/commercial licensing section of the City Code. The recommendation of the committee for the repeal of the sections addressed in this Ordinance was based on the fact that little or no service is provided for the license fee collected for these uses as well as the fact that these uses are licensed and inspected under the regulations of the Anoka County Health Department, or the State Dept. of Agriculture, or the State Dept. of Health. Some of the sections are outdated and the concern for regulation that may have existed in the past may not be a concern any longer such as the licensing of laundry machines, musical devices, vending machines, etc. Regarding the Gambling Devices section, the state statute referred to in 5.410(2) has been repealed by the State. Section 5.410(5) states that the licensing requirements of 5.410 shall expire at such time as the licensing requirements of the Mn. State Charitable Gambling Control Board shall pre-empt such local licensing powers. This has been done by the current State Statute in force. In my discussion with the City Attorney, it is his opinion that the repeal of the Gambling Devices section would not hinder the City's control currently allowed under Resolution 96-46. He stated that the Resolution covers only gambling devices utilized in bars and liquor establishments. All other locations are regulated by the current State law. The current ordinance regulating gambling devices, as it stands, does nothing if not less than the State Statute. He did state that the State Statute allows the City to be more restrictive. Therefore, if the City Council wishes to adopt more restrictive requirements than outlined by the State Statute, they need to direct the License Review Committee to rewrite the current Gambling Devices section to reflect their intentions on what more the city should regulate that is not already covered by the State Statute. For the Council's information, the sections pertaining to the licensing of pawnbrokers and precious metal dealers have been removed from this list until the new sections combining these uses are approved by the City Council at a later date. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1333 for October 28, 1996, at approximately 7 p.m. COUNCIL ACTION: ccag1096.no3 ORDINANCE NO. 1333 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO THE REPEAL OF CERTAIN SECTIONS OF THE LICENSING REOUIREMENT$ OF THE CITY The City Council Section 1: 5.201 (1) (a) (b) 5.201 (2) of the City of Columbia Heights does ordain: Section 5.201 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Auctioneers, which reads as follows, to wit: No person shall engage in or conduct business as an Auctioneer without a license issued prusuant to the provisions of this chapter. Every license applicant under this section shall present proof to the Council of a license issued by any County Auditor in the State of Minnesota, and proof of a bond filed pursuant to Minnesota Statutes Chapter 330. Lack of such proof shall be mandatory grounds for denial of the license application. A separate license shall be required for each agent or employee of a licensee who is directly or indirectly selling auctioned items. The provisions of this section shall not apply to sales made by sheriffs, coroners, constables, tax collectors, or sales of personal property under chattel, mortgage or other liens. IS HEREBY REPEALED. Section 2: 5.301 (1) 5.301 (2) Section 5.301 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Food Establishments, which reads as follows, to-wit: No person shall engage in or conduct business operating a food establishment without a license issued pursuant to the provisions of this chapter. Licenses issued under this section shall be categorized on the following basis: Class 1 Class 2 Class 3 Class 4 Class 5 Itinerant Food Establishments Food Catering Vehicle Food Vending Machine Restaurant Drive-In Restaurant For purposes of this Code, the following words shall have the meaning ascribed tO them and such definitions shal] apply in the interpretation and enforcement of this Code. (a) (b~ (c) (d) (e) (f) (g) (h) (i) "Food' Establishment" means any building, room, machine stand, enclosure, vehicle, space, area or other place wherein food is stored or prepared, served, and sold primarily for immediate consumption. "Itinerant Food Establishment" means a food establishment operating for a temporary period such as, but not limited to food facilities for a' fair, carnival, circus, or public exhibition, other than a catering food vehicle. "Food Catering Vehicle" means any vehicle used to transport food from its point of preparation or place of distribution to a place where the food is sold and served directly from the vehicle to the consumer, any vehicle wherein food is prepared for sale and service to the consumer, or any vehicle wherein perishable food or dairy products are stored for or delivered to customers on a regular route for either immediate or future consumption. "Food Vending Machine" means any self-service device which upon insertion of a coin, coins or tokens, dispenses unit servings of food, beverage or ice, either in bulk or in packages. "Restaurant" means any building wherein food is prepared, served and sold for immediate consumption therein, and not operating for a temporary period. "Drive-In Restaurant" means any restaurant as defined above that also prepares food for carry-out and immediate consumption in motor vehicles parked adjacent to the restaurant. "Adulterated Food" means any food which bears or contains any poisonous or deleterious substance which may be injurious to health, provided however, that where such food bears or contains any such substance for which a safe tolerance or standard has been established by lawful regulation, or law, such food shall not be adulterated food if such substance is not in excess of tolerance of standard; or consists in whole or in part of the product of decayed or decomposed substance, or consists in whole or in part of the product of a diseased animal, or an animal which has died by accident, disease, or other than by slaughter; or contained in an immediate package which is composed of any poisonous or deleterious substance which may render the contents injurious to health. "Food Service Employee" means any person who renders service which requires the handling of food or food utensils. "Food" means any raw, cooked or processed substance, non-alcoholic beverage or ingredient, which is used or intended for use in whole or in part for human consumption, including ice and water. "Food Contact Surfaces" means those surfaces of the equipment and utensils with which food normally comes into contact or may come into contact. (k) (n) 5.301 (3) 5.301 (4) (o) (a) (b) (c) "Misbranding" means the use of any written, printed, or graphic matter upon or accompanying products or containers of food, including signs, or placecards, displayed in relation to such products so dispensed, which is false or misleading, or which violates any local, state or federal labeling requirements. "Perishable Food" means food consisting of fresh fruits or vegetables. "Readily perishable food" means any food consisting in whole or in part of milk, milk products, eggs, meat, fish, poultry or any other food capable of supporting rapid and progressive growth of micro-organisms which can cause food infections or food intoxication, excluding packaged food in hermetically sealed containers processed by heat to prevent spoilage and dry or powdered packaged food so Iow in moisture content as to preclude development of micro-organisms. "Utensils" means all kitchenware, tableware, dishes, glassware, cutlery, pots, pans, containers, implements of other equipment with which food comes in contact during storage, cooking, preparation, display or serving. "Wholesome" means food which is sound, healthful, clean, unadulterated and in all ways fit for human consumption. A Class 3 license is supplemental to the requiremnet for any other class of license under this section where a food vending machine will be located on the premises of another class food establishment. A Class 5 license shall be in lieu of a Class 4 license, and no person shall be required to obtain both licenses for a food establishment operating out of one building. The requirement for any license under this section is supplemental to the requirement for a license under any other section of this article. License applicants under this section shall provide the following information in the license application as is appropriate: The Class of food establishment license applied for and the kind of food to be served. For a Class 1 license, the reason for a temporary food establishment, indicating the nature of any commercial activity that will be going on, and the requested term for the license. For a Class 2 license, the place where food will be prepared and the place, route, or geographic area where food will be sold; the number of vehicles to be utilized, the serial number of each such vehicle, and the name and address of the owner if different from the license applicant. (d) (e) (f) (g) (h) 5.301 (5) 5.301 (6) (a) (b) (c) §.301 (7) (a) For a Class 3 license, a description of the premises where the licensed machine will be located, and the total number of licensed machines to be located on the same premises. For a Class 4 license, the proposed seating capacity of the restaurant. For a Class 5 license, the proposed seating capacity in the building and the proposed number of parking spaces in the lot. A list of all food service licenses or permits issued to the applicant by any municipality of the State of Minnesota within the preceding three years, together with a statement of whether any such license or permit was suspended or revoked, and a statement of facts pertaining thereto. No applicant shall be eligible for a Class 1,2,4 or 5 license unless such applicant has first obtained a license from the Anoka County Health Department. The Clerk shall refer applications for a Class 1, 4 or Class 5 license to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with applicable ordinances and regulations. Every licensee under this section shall at all times maintain required minimum food, health and sanitation standards as are hereinafter provided, or as may be promulgated by the Health Authority. The licensee shall abide by any written order of the Health Authority that is issued to abate an unsanitary or unhealthy condition. The licensee shall take steps to abate any unsanitary or unhealthy condition after' receipt of a warning tag describing such condition from the Health Authority. Failure of a licensee to abide by any order of the Health Authority, or to take abatement action after receipt of a warning tag from the Health Authority shall be grounds for license revocation or suspension, or such other action restricting the privileges of the. licensee as the Council may determine. Repeated issuance of warning tags to the licensee shall also be grounds for license revocation, suspension, or other restriction by the Council. Every licensee under this section shall maintain the following standards relating to food: Food shall be kept clean, wholesome, and free from spoilage, adulteration, or misbranding. Food shall be prepared, processed, handled, packaged, transported, and stored so as to be protected from contamination and spoilage and safe for human consumption. (b) (c) (d) 5.301 (8) (a) (b) (c) (d) 5.301 (9) (a) Milk and fluid milk products shall be Grade "A". Poultry, meat, and poultry and meat products shall be U.S.D.A. approved, or approved by appropriate state designated agencies or officials. All foods shall be protected against contamination, from work surfaces which are not clean, utensils which have not been sanitized, unnecessary handling, flooding from sewage or drainage overflow, overhead moisture leakage, dust, flies, insects, rodents, other vermin, or any other source of contamination. Perishable foods shall be stored at such temperatures as will provide protection against spoilage. Readily perishable foods shall be stored at or below 40 degrees F. or at or above 150 degrees F. Frozen food shall be stored at or below 0 degrees F. Every licensee under this section shall maintain and enforce the following standards relating to food service employees: All persons shall wear clean outer garments, maintain a high degree of personal cleanliness, and conform to hygenic practices during all periods of duty. Hair nets, head bands, caps, or other hair restraints shall be used to keep hair from food, utensils, and equipment. All persons shall wash their hands thoroughly before starting work, and before resuming work after visiting the rest room, and as often as is necessary to remove soil and contamination. Tobacco in any form shall not be used by persons while engaged in handling, preparing or serving food, or cleaning utensils and equipment. No person infected with a communicable disease or illness, or other physical condition such as boils, open sores, or open wounds shall be permitted to perform duties as a food service employee where such disease, illness or condition may be transmitted to others or jeopardize maintenance of health and sanitation standards of the food establishment. The licensee shall freely consult with the Health Authority at any time when the licensee believes that the physical condition of a food service worker may jeopardize the health and sanitation standards of the restaurant or the health and well being of the public. A copy of this section shall be posted in a conspicuous place for employees. Every licensee under this section shall maintain the folloiwng standards for cleanliness and sanitation of equipment and utensils. Alt new and replacement equipment and utensils shall be of such materials, workmanship, and design as to be smooth; easily cleanable; resistant to wear, denting, buckling, pitting, chipping and razing; and capable of withstanding scrubbing, scouring, repeated corrosive action of cleaning compounds, and other (b) 5.301 (10) (a) (b) (c) normal conditions and operations. Food contact surfaces shall be non-toxic and readily accessible for cleaning and inspection. Toxic materials shall not be stored or used in food service areas, except as required for sanitary operations. Such materials may not be used in any manner that threatens to contaminate food. Cleaning and sanitation of utensils may be by chemical method or by hot water method, in accordance with standards that are approved by the Health Authority. The minimum water temperature for effective sanitation treatment shall be at least 170 degrees F. All utensils and equipment shall be thoroughly cleaned and food contact surfaces of utensils and equipment shall be sanitized and stored in such a manner as to be protected from contamination. Every Class 1, 4 and 5 licensee under this section shall maintain the following standards of cleanliness, hygiene, and sanitation on the food establishment premises: Every food establishment premises, other than itinerant food establishments handling only pre-packaged food, shall have adequate restroom facilities which are kept clean, in good repair, and free from flies, insects and offensive odors. Hot and cold running water, hand cleansing compound, sanitary towels or hand-drying devices, and toilet tissue shall be provided. Hand washing facilities shall be provided within all areas where food is prepared. No private facilities of an adjoining residence shall be used to comply with the provisions of this section. All garbage and refuse shall, prior to disposal, be kept in tight non-absorbent containers which shall be kept covered with close-fitting lids when filled, in storage, or not in continuous use. All other refuse shall be stored in containers, rooms, or areas, in a manner approved by the Health Authority. The rooms, enclosures, areas, and containers used should, be adequate for the storage of all garbage and refuse accumulating on the premises. Adequate cleaning facilities shall be provided, and each container, room, or area shall be thoroughly cleaned after the emptying or removal of garbage and refuse. All garbage and refuse shall be disposed of with sufficient frequency and in such a manner as to prevent a nuisance. All floors shall be kept clean and in good repair, and the use of sawdust and similar materials shall not be permitted. Floor drains shall be provided in all rooms where floors are subjected to flood-type cleaning or where normal operations release or discharge water or other liquid wastes on the floor. The walking and driving surfaces of all exterior areas where food is served shall be kept clean, properly drained and finished with concrete, paving or equivalent to facilitate maintenance and minimize dust. The walls and ceilings of all rooms shall be kept clean and in good repair. All walls of rooms or areas in which food is prepared, or utensils or hands are (d) (e) 5.301(11) (a) (b) washed, shall have easily cleanable, washable surfaces up to the highest level reached by splash or spray. All rooms in which food is prepared or served, or utensils are washed, and rest, dressing, and locker rooms, and garbage and refuse storage areas shall be well ventilated and shall be free of excessive odors, condensation, vapors, smoke, and fumes. Cooking equipment shall be provided with exhaust ventilation equipment. The premises shall be kept neat, clean, and free of litter and refuse. Cleaning operations shall be conducted in such a manner as to minimize contamination of food and food contact surfaces. No food service operations shall be conducted in any room used as living or sleeping quarters. Soiled linens, coats, and aprons shall be kept in containers until removed for laundering. No live birds or animals shall be allowed in any area where food is prepared, stored, or served, provided, that guide dogs accompanying blind persons may be permitted in the dining areas of a food establishment. The following conditions shall apply to licenses issued under this section: No Class 2 licensee shall operate a catering vehicle between the hours of 12 p.m. and 5 a.m. Every Class 5 licensee shall maintain quiet and good order upon the premises and not permit disorderly or immoral conduct or loitering thereon, nor shall he cause or permit any noise or nuisance on the parking area of the drive-in restaurant whereby the quiet and good order of the neighborhood are disturbed. The licensee shall provide no less than two receptacles for receipt of trash litter at appropriate locations on the premises. The licensee shall post on the premises in a conspicuous location one or more signs bearing the following legend: "Cruising in or congregating or loitering outside of a motor vehicle is unlawful. No unoccupied vehicles may be left on the premises without the consent of the restaurant operator". (c) 5.301(12) (a) The term of a Class 1 licensee shall be as determined by the Council, notwithstanding 5.103(1)(a)of this Code. The following persons are exempt from food establishment licensing, to-wit: A person whose place of business is a carnival, circus or fair and who holds a license pursuant to Minnesota Statutes Chapters 28A or 157. ~,~t~rias or t~staurants located in private businesses: (i) (iii which are not open to the general public; which are incidental to the principal business in which they are located, and which are inspected and licensed by the Anoka County Health Department. ARE HEREWITH REPEALED. Section 3: Section 5.303 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Grocery Stores, which reads as follows, to-wit: 5.303 (1) No person shall engage in or conduct the business of operating a grocery store, without a license issued pursuant to the provisions of this chapter. 5.303 (2) For purposes of this section, a grocery store shall be defined as a store engaged in the sale, at retail, of pre-packaged foods that are not intended for immediate consumption. 5.303 (3) The Clerk shall refer applications for a grocery store license to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with applicable ordinances and regulations. 5.303 (4) The requirement for a license under this section is supplemental to the requirement for a license under any other section of this chapter. IS HEREWITH REPEALED. Section 4: 5.304(1 ) 5.304(2) 5.304(3) 5.3O4(4) Section 5.304 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Fresh Food Stores, which reads as follows, to-wit: No person shall engage in or conduct the business of a fresh food store without a license issued pursuant to the provisions of this chapter. For purposes of this section, a fresh food store shall be defined as a store engaged in the sale at retail of bulk foods packaged on the premises and not intended for immediate consumption, such as but not limited to meats, poulty, fish and bakery products. Every licensee under this section shall maintain the standards prescribed by 5.301(7), 5.301(8) and 5.301(9) of this Code, and be subject to the same sanctions of 5.301(6) of this Code. The requirement for a license under this section is supplemental to the requirement for a license under any_other section of this chapter. SHALL HEREWITH BE REPEALED. Section 5: 5.401(1) 5.401(2) 5.401(3) Section 5.401 of Ordinance No. 853, City Code of 1977, pe~aining to the licensing of Bowling Alleys, which reads as follows, to-wit: No person shall engage in the business of operating or maintaining a commercial bowling alley without a license issued pursuant to the provisions of this chapter. The license application shall include a statement of the planned number of alleys, the total seating capacity, and the nature of any other licensed business currently operated or planned on the same premises. The application shall be referred to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with applicable ordinances and regulations. IS HEREWITH REPEALED. Section 5: 5.403(1) 5.403(2) Section 5.403 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Theaters, which reads as follow, to-wit: No person shall operate or conduct a legitimate theater or moving picture theater without a license issued pursuant to the provisions of this chapter. The application shall be referred to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with applicable ordinances and regulations. IS HEREWITH REPEALED. Section 6: Section 5.405 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Musical Devices, which reads as follows, to-wit: 5.405(1) 5.4O5(2) No person shall possess, keep, permit or maintain any mechanical musical device, as hereinafter defined, on any premises used for a business or commercial activity without a license issued pursuant to the provisions of this chapter. For purposes of this section, a "mechanical musical device" shall be defined as any device for producing, reproducing or playing musical selections or numbers, either randomly or by pre-selection or both, and which is operated by depositing a coin or token therein, or which is mechanically operated after direct or indirect payment to an operator. 5.40513~ la~ Icl (d) 5.405141 Applications under this section shall include a statement of, A general description of the device to be licensed and trade name if any, The name and address of the owner of the device if other than the licensee, The nature of any other general business or commercial activity carried on at the proposed place of operation of the device, The denomination of the coin or coins required for the operation of the device, or the value of the token used in lieu thereof, or a description of any other direct or indirect payment that will be received for such operation. A separate license shall be required for each machine. The location of all machines operated by the same licensee may be interchanged without application therefore, provided that a notice of change of location is filed with the clerk. IS HEREWITH REPEALED. Section 7: Section 5.406 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Children's Amusements, which reads as follows, to-wit: 5.406(1) No person shall operate an "amusement device" as hereinafter defined, without a license issued pursuant to the provisions of this chapter. 5.406(2) For purposes of this section, an "amusement device" shall include any device used exclusively by children, such as, but not limited to, kiddie cars, miniature airplane rides, mechanical horses, and other miniature mechanical devices not operated as a part of or in connection with any carnival, circus, show or other entertainment or exhibition. 5.406(3) An applicant under this section shall furnish the Clerk proof of a policy of liability insurance in the sum of not less than ~100,000 for injury to one person and not less than 9300,000 for one accident prior to the issuance of a license under this section. Said policy shall be written by an insurance company authorized to do business in the State of Minnesota. IS HEREWITH REPEALED. Section 8: Section 5.407 of Ordinance No. 853, City Code of 1977 pertaining to the licensing of Public Dances, which reads as follows, to-wit: 10 5.407(1) 5.407(2) (a) (b) 5.407(3) (a) (b) (c) (d) 5.407(4) 5.407(5) No person shall give, hold or conduct a public dance or allow a public dance to be conducted on his premises without a permit to hold, give and conduct such public dance issued pursuant to the provisions of this chapter. The licensing and regulations of public dances under this chapter shall be subject to and in accordance with the provisions, of Minnesota Statutes 624.42 to 624.54. Said statutes shall govern over any terms contained herein which are contradictory or inconsistent therewith, except that the below named terms shall have the meanings ascribed to them: "Public Dancing Place" shall mean any place which is designed for dancing to be carried on other than a private residence. "Public Dance" shall mean every dance held in a public dancing place, whether an admission fee is charged or not. Application for a dance permit shall be submitted to the Clerk on forms prepared and furnished by the City. The application shall include the following information: Name and address of the person, persons, organization, firm or corporation which is to conduct the dance or dances. The schedule of time or times where dances are to be held, and the place for said dances. The area of the dance floor, and seating capacity. The application shall show affirmatively that each of the applicants, or each of the partners or officers of the corporation or organization making application is a person of good moral character and reputation in the community in which he lives; that none of the applicants, partners, or officers thereof, has been convicted of a violation of any of the provisions of M.S.A. 624.42 to 624.54 or of any ordinance or law regulating dances; that no one of the applicants, partners, or officers thereof is a keeper of a disorderly house of any kind; that the place where the dance is to be conducted will not have any "private apartments" or "private rooms" furnished or used for any other than legitimate business purposes which adjoin such dancing places or which may be reached by elevator, stairway or passageway leading from such dancing place. Such application shall be acompanied by the affidavits of two freeholders in the City stating that they have read the application as signed by the applicant and that all statements made therein are true to their own personal knowledge. Applications shall be referred to the Chief of Police for an investigation of any past criminal record for the above mentioned crimes, by the applicant, or by any officer or partner of the named applicant. A report on such investigation shall be made to the Council. 11 5.407(6) Applications shall be referred to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with all applicable ordinances and regulations and are adequately equipped with toilets, washrooms, lighting and ventilation. 5.4O7(7) Permit fees shall be established by Council resolution and may be on a pro-rated basis dependent upon the duration of the permit. 5.407(8) No public dances shall be conducted between 1 a.m. and 6 a.m. of any day except Sunday, nor between the hours of 1 a.m. and 12 neon on Sunday. 5.407(9) No permittee under this section shall permit the use of beer or intoxicating liquor upon the premises where a public dance is being conducted during the time of such dance. This provision shall not apply where the public dance is conducted at a location where the sale of beer or intoxicating liquor for consumption on the premises is allowed by other provisions of law. IS HEREBY REPEALED. Section 9: Section 5.409 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Swimming Pools, which reads as follows, to-wit: 5.409(1) No person shall operate or maintain a public swimming pool without a license issued pursuant to the provisions of this chapter. 5.409(2) For purposes of this Code, the following words shall have the meanings ascribed to them: (a) "Swimming Pool" means any structure, basin, chamber or tank containing an artificial body of water for swimming, diving, or recreational bathing, more than 200 square feet in area or over 24 inches in depth, above or below the ground. (b) "Private Residential Swimming Pool" means any swimming pool, located on private property under the control of the homeowner, apartment owner~ or land owner, the use of which is limited to swimming or bathing by members of his family, tenants, or their invited guests. (c) "Public Swimming Pool" means any swimming pool, intended to be used collectively by numbers of persons for swimming or bathing operated by any person as defined herein, whether he be the owner, lessee, operator, licensee, or concessionaire, regardless of whether a fee is charged for such use. 12 5.409(3) Every licensee under this section shall insure that the below named regulations are followed during hours of operation for a pool licensed under this section: (a) Pools shall be illuminated when in use after sunset. Such illumination may not be directed into or unto adjacent property and shall measure no more .than one foot candle of illumination at any point on the boundary lines of adjacent property. (b) Appropriate facilities shall be provided for the safety of bathers as may be required by the Health Authority. This shall include lifesaving equipment, safety devices, lifebuoys, lifehooks, first aid kits, telephone, and adequate staff during swimming periods, who are competent in lifesaving and artificial resuscitation. Standards of competence for lifeguards shall be determined by the Health Authority. Pools shall be under the supervision of a capable individual designated by the licensee, who shall assume responsibility for compliance with alt provisions of this Code and regulations relating to pool operation and maintenance, and safety to bathers. 5.409(4) Every licensee under this section or his agent shall exclude from the pool and pool area any swimmer, patron or any employee of the licensee who is suspected of having a communicable or infectious disease which would endanger the public health and safety. 5.409(5) The licensee or his agent shall insure compliance with all regulations for cleanliness and bacterial quality promulgated by the Health Authority and shall keep a daily record of information regarding operation, including disinfectant residuals, maintenance procedures, re-circulation, together with other data as may be required on forms furnished by the Health Authority. This data shall be kept on file by the operator for six months for review by the Health Authority or for periodic submission to the Board of Health as may be required. IS HEREWITH REPEALED. Section 10: 5.410(t) 5.410(2) 5.410(3) Section 5.410 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Gambling Devices, which reads as follows, to-wit: No person shall operate a gambling device or conduct a raffle, as hereinafter defined, without a license issued pursuant to the provisions of this chapter. Minnesota Statute #349.26, entitled Gambling Devices, together with all amendments thereto through 1978, is hereby adopted by reference as if fully set forth herein. The Council may by unanimous vote waive the bond requirement of the gambling manager. IS HEREBY AMENDED TO READ AS FOLLOWS: 5.609(1) No person shall operate a ;~.w~. w.,.,...,.,~*"'; ....... ~.....~.,;"" kennel, pet shop, ,,...,,..,,,~';"='* .... golf ~-..,,., ....... ,3~ ~..,' ........, ,.,,~..," gun shop e~ ..... ,,,,.. ~rlar without a license issued pursuant to the provisions of this chapter. 5.809(2) The Council may require license applicants under this section to provide a statement indicating whether the applicant or any of his employees or agents have been convicted of any crimes. Such requirements shall be a continuing One with respect to any new employees or agents of the applicant. Any conviction of a crime by the applicant or his agents or employees which bears any relevancy to the applicant's proposed business may be found by the Council to be grounds for denial of the license application or revocation or suspension of any existing license. 5.609(3) No license for a gun shop cr to, icc p~.rlar shall be issued to any applicant for a location within 500 feet of any~,,,,,,~-""':- school or church. Section 13: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: Second reading: Date of passage: Offered by: Seconded by: Roll Call: October 14, 1996 Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the City Council 16 (c) 5.602(3) (a) (b) 5.602(4) 5.602(5) Laundry and dry cleaning establishment without coin-operated machines. Laundromat, for the primary purpose of providing centralized self-service laundry facilities. Any other coin operated self-service laundry machines. License applicants under this section shall specify the type of license applied for, and indicate, as is appropriate. The number and type of self-service machines to be operated. The location of such machines, if not in conjunction with a laundromat. The Clerk shall refer applications for a license under subsection (a) or (b) to the Chief of the Fire Prevention Bureau for an inspection of the premises and a report indicating whether the premises are in compliance with applicable ordinances and regulations. A separate license shall be required for each type of license sought. I$ HEREWITH REPEALED. Section 13: 5.609(1) 5.609(2) 5.609(3) 5.609(4) Section 5.609 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Miscellaneous Businesses, which reads as follows, to-wit: No person shall operate a food catering service, kennel, pet shop, miniature golf course, go kart track, gun shop or tatoo parlor without a license issued pursuant to the provisions of this chapter. The Council may require license applicants under this section to provide a statement indicating whether the applicant or any of his employees or agents have been convicted of any crimes. Such requirement shall be a continuing one with respect to any new employees or agents of the applicant. Any conviction of a crime by the applicant or his agents or employees which bears any relevancy to the applicant's proposed business may be found by the Council to be grounds for denial of the license application or revocation or suspension of any existing license. No licensee under this section may conduct business between the hours of 9:00 p.m. and 9:00 a.m. of the following day. Notwithstanding the foregoing, a food catering service and pet shop are excluded from these restrictions. No license for a gun shop or tatoo parlor shall be issued to any applicant for a location within 500 feet of any public school or church. CITY COUNCIL LETTER Meetinq of · October 28, 1996 AGENDA SECTION' PUBLIC HEARINGS ORIGINATING DEPT.' CITY MANAGER NO: ! CITY MANAGER'S APPROVAL NO: Pertaining to Fences/Retaining Wall Construction (~ , . j~. DATE:Oct 24, 1~ Attached please find Ordinance 1335 pertaining to construction of fences and retaining walls. This Ordinance will eliminate the requirement for a building permit to install a fence except for fences 6 feet or higher. The Uniform Building Code requires a permit for only fences 6' or more. With this change the requirement for special purpose fence approvals from the Planning and Zoning Commission and City Council wilt be reduced. The new code will stipulate that fences will be limited to 42 inches in height when they are located within the front yard set back area and or for corner lots within the side yard set back area on the corner side. A special approval for a fences which are constructed along side the house will not be required unless the fence is 6' or higher. The new ordinance also simplifies construction material requirements and construction standards. These were reviewed and re-written by the Building Inspector. The fence handout (distributed by Community Development) will be updated to reflect all of these changes. Mark Winson reviewed and update the retaining wall section of the new ordinance. Finally, with the elimination of required permits for fences under 6 feet the City will discontinue locating property irons for homeowners and contractors. This will eliminate any liability the City has in regards with fences. The new Ordinance does state that the fence must be located entirely upon private property of the person constructing the fence. In case of a dispute the Building Inspector may require the owner to obtain a survey, however the Building Inspector shall not become an arbitrator of boundary line disputes between property owners. If a shed or garage is constructed a survey will be requiredif the homeowner does not know where the irons are located, the City will no longer assist in this process. RECOMMENDED MOTION: Move to waive the first reading of Ordinance 1335 there being ample copies available for the public. RECOMMENDED MOTION- Move to schedule a second reading of the Ordinance 1335 for Tuesday November 12, 1996 at approximately 7:00 p.m. COUNCIL ACTION' ORDINANCE NO. 1335 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AND PERTAINING TO CONSTRUCTION OF FENCES AND RETAINING WALLS. The City of Columbia Heights does ordain: 6.401 (1) No person, firm, partnership or corporation shall construct, or cause to be constructed, or erected within the City any fence without securing a permit therefor from the Building Inspector who shall require submission of an application prior to issuance of a permit. 6.401 (2) For purposes of this section, the following words shall have the meaning ascribed to them: A fence is any partition, structure, wall or gate erected as a dividing marker, barrier, or enclosure of a permanent nature. Co) A privacy fence is a fence more than 42 inches in height which is constructed in a manner so as to completely obstruct view from the property on which the fence is located to the property immediately adjacent and on the opposite side of such fence. 6.401 (3) The written application shall be submitted to the Building Inspector setting forth the type of fence proposed, the materials to be used therefor, the height of the proposed fence, and the exact location of the proposed fence. 6.401 (4) All boundary line fences shall be located entirely upon the private property of the person, firm or corporation constructing or causing the construction of such fence unless the owner of the adjoining property agrees in writing that such a fence may be erected on the division line of the respective properties. A copy of the written agreement shall be filed with the application for permit. In the case of a property line dispute, the Building Inspector may require the owner of the property upon which a fence now exists to cause to establish a boundary line of his property by survey thereof to be made by a registered land surveyor. The Building Inspector may similarly require any applicant for a fence permit to obtain a similar survey. However, the Building Inspector shall not become an arbitrator of boundary disputes between private persons. 6.402 (1) Fences, free standing walls, and retaining walls shall be constructed in a substantial and workmanlike manner to withstand conditions of soil, weather and use, and of substantial material reasonably suited to the purpose for which the fence, free standing wall or retaining wall is proposed to be used. No previously used materials such as old barn boards or railroad ties may be used in any fence, free standing wall or retaining wall within the City; provided, however, that such 6.402 (2) 6.402 (3) 6.402 (4) materials may be used below the fill line in retaining walls, free standing walls or other fences that are partially below ground. Minimum standards for construction of fences, free standing walls and retaining wall shall be prescribed hereinafter. The woven wire fence type shall be constructed in the following manner: (a) The fence shall be of a chain link type. (b) The fence shall be a minimum of eleven (11) gauge steel, with a two-inch maximum mesh. The fence shall be constructed with fabric on the outside so that the unfinished side, if any, faces the property on which the fence is constructed. (d) The fabric shall have the knuckles up and the cut edge down. (e) Materials are required to be of a hot dipped galvanized nature or equal. (f) There shall be no greater that ten feet lineal distance between posts. The alternating board type (vertical, horizontal, or louver) shall be constructed in the following manner: Boards of a dimension less than 13/16" by less that 3-1/4" will be prohibited. (b) Fences constructed of materials other than tamarack, cedar, cypress, or redwood will be treated with a weather preservative. (c) The minimum post dimensions required are 3-1/4" by 3-1/4". (d) No greater than eight (8) feet will be allowed for post spacing. (e) Fastening nails shall be two and one-half (2-1/2) inches long and other hardware shall be aluminum alloy or hot dipped galvanized or equal. (f) Fastenings made of corrosive metal shall not be used. (g) The fence shall be constructed with the supporting posts on the inside, when possible, so that the finished side does not face the property on which the fence is constructed. Retaining walls or free standing walls shall be constructed in the following manner: (a) Retaining walls and cribbing shall be used to stabilize steep slopes or prevent erosion. (b) They shall be designed in accordance with sound engineering practice. Cribbed slopes shall be appropriately planted if open faced cribbing is used. (d) All walls, block or stone, shall be placed in four (4) inch concrete footing. The width shall be determined by the height of the wall. (e) The face of the wall shall be slanted back by no less than a 3 degree angle. (f) Drains shall be placed in walls made of blocks or poured concrete at such levels as are determined by the Building Official. The Building Official shall also determine the number and distance between such drains. (g) The retaining wall or free standing wall shall be constructed with supporting posts and footings on the inside of the wall so that the finished side does not face the property on which the fence is constructed. (h) With regard to measuring the permissible height of fences which consist of or include retaining walls, terracing may not be used as a device to exceed the height limitations of this chapter. In the case of terraced walls or fences, each span of such terraced wall or fence will be added to the height of the lowest span of wall or fence to the extent that it exceeds the said lowest span for purposes of determining the height of a wall or fence under this chapter and the said total of those measurements shall be considered as the height of a single fence or wall hereunder. 6.403 (1) Barbed wire fences shall not be permitted, used or constructed except in industrial districts and upon property used for public purposes. Every fence so constructed under this section and any fence existing at the time of the passage of this section shall be maintained in a condition of reasonable repair and shall not be allowed to become and remain in a condition of disrepair or dangerous. Any property owner who receives notice from the Building Official that his fence is in a state of disrepair or is dangerous shall said fence within thirty (30) days after receipt of written notice to abate said condition by the Building Official. 6.403 (3) A privacy fence may be constructed only if: (a) All property owners abutting said fence present a written agreement consenting to the approval of the same. (b) Any such fence to be constructed or maintained in the front yard of any corner lot will not obstruct vision from the adjacent streets of traffic approaching within thirty (30) feet as measured from the center of the adjacent intersection. The Building Official shall determine the maximum allowable height for fences on a corner lot in accordance with his personal observations and findings relating to visibility. (c) Any such fence will not be more than 42 inches high if constructed or maintained as follows: 1. In any front yard or near the side tot line of the property upon which such fence is to be constructed. 2. At any point which ties in the front and or to the side of any house built on property adjacent to the property upon which such fence is to be constructed. 3. At any point which lies in front and or to the side of any house on the lot upon which such fence is to be constructed. 6.403 (4) Fences for special purposes and fences differing in construction, height or length may be permitted in any district in the Cky by the issuance of a special fence permit recommended by the Planning and Zoning Commission and approved by the Council upon proof and reasons submitted by the applicant and upon showing by said bodies that such special fence is necessary to protect, buffer, or improve the premises for which such fence is intended. Notice of any application for any special purpose fence shall, before consideration thereof, first be served upon all abutting properties of such applicant with proof of service filed with the Planning and Zoning Commission. Such special fence permit, if issued, may stipulate and provide for the height, location, construction and type of special fence thereby permitted. is hereby amended to read as follows: 6.401 (1) No person, firm, partnership or corporation shall construct, or cause to be constructed, or erected within the City any fence, (six) 6 feet or higher, without securing a permit therefore from the Building Inspector who shall require submission of an application prior to issuance of a permit. 6.4o 1 (2) For purposes of this section, the following words shall have the meaning ascribed to them: (a) A fence is any partition, structure, wall or gate erected as a dividing marker, barrier, or enclosure of a permanent nature. (b) A privacy fence is a fence more than forty-two (42) inches in height which is constructed in a manner so as to completely obstruct view from the property on which the fence is located to the property immediately adjacent and on the opposite side of such fence. (c) Front yard is any portion within the front yard setback. 6.401 (3) The written application shall be submitted to the Building Inspector setting forth the type of fence proposed, the materials to be used therefor, the height of the proposed fence, and the exact location of the proposed fence. 6.401 (4) All boundary line fences shall be located entirely upon the private property of the person, firm or corporation constructing or causing the construction of such fence unless the owner of the adjoining property agrees in writing that such a fence may be erected on the division line of the respective properties. A copy of the property line dispute, the Building Inspector may require the owner of the property upon which a fence now exists to cause to establish a boundary line of his/her property by survey thereof to be made by a registered land surveyor. The Building Inspector may similarly require any applicant for a fence permit to obtain a similar survey. However, the Building Inspector shall not become an arbitrator of boundary disputes between private persons. 6.402 (1) Fences, free standing walls, and retaining walls shall be constructed in a substantial and workmanlike manner to withstand conditions of soil, weather and use, and of substantial material reasonably suited to the purpose for which the fence, free standing wall or retaining wall is proposed to be used. No previously used materials such as old barn boards or railroad ties may be used in any fence, free standing wall or retaining wall within the City. -t-,~,~v ~,,.u,:~-'~ -,,~,,.v,~ '~ .........., ,,,~"~' such ,~,, ........ o ,,,~ o.,,~ t-,,- ~*--.~ ~,~,,~ ~*~,--d. Minimum standards for construction of fences, free standing walls and retaining walls shall be prescribed hereinafter. 6.402 (2) All fences shah be constructed of the following approved fencing materials: (a) Galvanized or vinyl coated woven fabric minimum eleven and one- half (11-1/2) gauge, with two (2) inch maxlmnm mesh, with knuckles up and cut edge down. 6.402 6.402 6.403 (3) (4) (b) Approved vinyl fencing materials. (c) Treated wood or wood of natural materials resistant to decay. AH fences shah be constructed with the posts on the inside of the fence with the fini,~hed side facing the adjacent properties. Retaining walls or free standing walls shall be constructed in the following manner: (a) Retaining walls and cribbing shall be used to stabilize steep slopes or prevent erosion. (b) They shall be designed in accordance with sound engineering practice; including, but not limited to, a minimum four (4) inch concrete footing of appropriate width and drains of appropriate type, size and spacing. (c) Cribbed slopes shall be appropriately planted if open faced cribbing is used. (d) The retaining wall or free standing wall shall be constructed in a manner that presents a finished appearance to the adjoining property where applicable --':'~- (h) With regard to measuring the permissible height of fences which consist of or include retaining walls, terracing may not be used as a device to exceed the height limitations of this Chapter. In the case of terraced walls or fences, each span of such terraced wall or fence will be added to the height of the lowest span of wall or fence, to the extent that it exceeds the said lowest span for purposes of determining the height of a wall or fence under this Chapter, and the said total of those measurements shall be considered as the height of a single fence or wall hereunder. Barbed wire fences shall not be permitted, used or constructed except in industrial districts and upon property used for public purposes. Every fence so constructed under this Section and any fence existing at the time of the passage of this Section shall be maintained in a condition of reasonable repair and shall not be allowed to become and remain in a condition of disrepair or dangerous. Any property owner who receives notice from the Building Official that 6.403 6.403 (3) (4) 6.403 (5) his/her fence is in a state of disrepair or is dangerous shall repair said fence within thirty (30) days after receipt of written notice to abate said condition by the Building Official. A six (6) foot or higher privacy fence may be constructed only if: All property owners abutting said fence present a written agreement consenting to the approval of the same at time of submitting an application. Any such fence to be constructed or maintained in the front yard of any corner lot will not obstruct vision from the adjacent streets of traffic approaching within thirty (30) feet as measured from the center of the adjacent intersection. The Building Official shall determine the maximum allowable height for fences on a corner lot in accordance with his personal observations and findings relating to visibility. (c) Any such fence will not be more than forty-two (42) inches high if constructed anywhere within the front yard setback areas and/or if a corner lot, within the side yard setback areas on the corner side. Fences for special purposes and fences differing in construction, height or length may be permitted in any district in the City by the issuance of a special fence permit recommended by the Planning and Zoning Commission and approved by the Council upon proof and reasons submitted by the applicant and upon showing to said bodies that such special fence is necessary to protect, buffer, or improve the premises for which such fence is intended. Notice of any application for any special purpose fence shall, before consideration thereof, fn:st be served upon all abutting properties of such applicant with proof of service filed with the Planning and Zoning Commission. Such special fence permit, if issued, may stipulate and provide for the height, location, construction and type of special fence thereby permitted. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. Offered by: Seconded by: Roll Call: First Reading: Second Reading: Date of Passage: Mayor Joseph Sturdevant Jo-Anne Student 106-106.3.1 1994 UNIFORM BUILDING CODE SECTION 106 -- PERMITS 106.1 Permits Required. Except as specified in Section 106.2 of ihi~ section, no building or structure regulated by this code shall be erected, constructed, enlarged, altered, repaired, moved, improved, removed, converted or demolished unless a separate permit for each building or struc- ture has first been obtained from the building official. 106.2 Work Exempt from Permit. A building permit shall not be required for the following: 1. One-story detached accessory buildings used as tool and storage sheds, playhouses and simi- lar uses, provided the projected roof area does not exceed 120 square feet (11.15 m2). 2 Fences not over 6 feet (1829 mm) high. 3. Oil derricks. 4. Movable cases, counters and partitions not over 5 feet 9 inches (1753 mm) high. 5. Retaining walls which are not over 4 feet (1219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding Class I, II or III-A liquids. 6. Water tanks supported directly upon grade if the capacity does not exceed 5,000 gallons (18 927 L) and the ratio of height to diameter or width does not exceed 2 to t. 7. Platforms, walks and driveways not more than 30 inches (762 mm) above grade and not over any basement or story below. 8. Painting, papering and similar finish work, 9. Temporary motion picture, television and theater stage sets and scenery. 10. Window awnings supported by an exterior wall of Group R, Division 3, and Group U Occu- pancies when projecting not more than 54 inches (1372 mm). 11. Prefabricated swimming poots accessory to a Group R, Division 3 Occupancy in which the pool walls are entirely above the adjacent ~ade and if the capacity does not exceed 5,000 gallons (18 927 L). Unless otherwise exempted, separate plumbing, electrical and mechanical permits will be re- quired for the above-exempted items. Exemption from the permit requirements of this code shall not be deemed to ~ant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction. 106.3 Application for Permit. 106.3.1 Application. To obtain a permit, the applicant shall first file an application therefor in writing on a form furnished by the code enforcement agency for that purpose. Every such applica- tion shall: 1. Identify and describe the work to be covered by the permit for which application is made. · 2. Describe the land on which the proposed work is to be done by legal description, street address or similar description that will readily identify and def'mitely locate the proposed building or work. 3. Indicate the use or occupancy for which th.e proposed work is intended. 4. Be accompanied by plans, diagrams, computations and specifications and other data as re- quired in Section 106.3.2. 5. State the valuation of any new building or structure or any addition, remodeling or alteration to an existing building. 6. Be signed by the applicant, or the applicant's authorized agent. 1--4 C 6.402 6.402 6.402 (2) (3) (4) materials may be used below the fill line in retaining walls, free standing walls or other fences that are partially below ground. Minimum standards for construction of fences, free standing walls and retaining wall shall be prescribed hereinafter. The woven wire fence type shall be constructed in the following manner: (a) The fence shall be of a chain link type. The fence shall be a minimum of eleven (11) gauge steel, with a two-inch maximum mesh. (c) The fence shall be constructed with fabric on the outside so that the unfinished side, if any, faces the property on which the fence is constructed. (d) The fabric shall have the knuckles up and the cut edge down. (e) Materials are required to be of a hot dipped galvanized nature or equal. (f) There shall be no greater that ten feet lineal distance between posts. The alternating board type (vertical, horizontal, or louver) shall be constructed in the following manner: (a) Boards of a dimension less than 13/16" by less that 3-1/4" will be prohibited. (b) Fences constructed of materials other than tamarack, cedar, cypress, or redwood will be treated with a weather preservative. (c) The minimum post dimensions required are 3-1/4" by 3-1/4". (d) No greater than eight (8) feet will be allowed for post spacing. (e) Fastening nails shall be two and one-half (2-1/2) inches long and other hardware shall be aluminum alloy or hot dipped galvanized or equal. (f) Fastenings made of corrosive metal shall not be used. (g) The fence shall be constructed with the supporting posts on the inside, when possible, so that the finished side does not face the property on which the fence is constructed. Retaining walls or free standing walls shall be constructed in the following manner: ORDINANCE NO. 1335 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AND PERTAINING TO CONSTRUCTION OF FENCES AND RETAINING WALLS. The City of Columbia Heights does ordain: 6.401 (1) No person, firm, partnership or corporation shall construct, or cause to be constructed, or erected within the City any fence without securing a permit therefor from the Building Inspector who shall require submission of an application prior to issuance of a permit. 6.401 (2) For purposes of this section, the following words shall have the meaning ascribed to them: (a) A fence is any partition, structure, wall or gate erected as a dividing marker, barrier, or enclosure of a permanent nature. Co) A privacy fence is a fence more than 42 inches in height which is constructed in a manner so as to completely obstruct view from the property on which the fence is located to the property immediately adjacent and on the opposite side of such fence. 6.401 (3) The written application shall be submitted to the Building Inspector setting forth the type of fence proposed, the materials to be used therefor, the height of the proposed fence, and the exact location of the proposed fence. 6.401 (4) All boundary line fences shall be located entirely upon the private property of the person, firm or corporation constructing or causing the construction of such fence unless the owner of the adjoining property agrees in writing that such a fence may be erected on the division line of the respective properties. A copy of the written agreement shall be filed with the application for permit. In the case of a property line dispute, the Building Inspector may require the owner of the property upon which a fence now exists to cause to establish a boundary line of his property by survey thereof to be made by a registered land surveyor. The Building Inspector may similarly require any applicant for a fence permit to obtain a similar survey. However, the Building Inspector shall not become an arbitrator of boundary disputes between private persons. 6.402 (1) Fences, free standing walls, and retaining walls shall be constructed in a substantial and workmanlike manner to withstand conditions of soil, weather and use, and of substantial material reasonably suited to the purpose for which the fence, free standing wall or retaining wall is proposed to be used. No previously used materials such as old barn boards or railroad ties may be used in any fence, free standing wall or retaining wall within the City; provided, however, that such 6.403 (3) A privacy fence may be constructed only if: All property owners abutting said fence present a written agreement consenting to the approval of the same. (b) Any such fence to be' constructed or maintained in the front yard of any corner lot will not obstruct vision from the adjacent streets of traffic approaching within thirty (30) feet as measured from the center of the adjacent intersection. The Building Official shall determine the maximum allowable height for fences on a corner lot in accordance with his personal observations and findings relating to visibility. (c) Any such fence will not be more than 42 inches high if constructed or maintained as follows: 1. In any front yard or near the side lot line of the property upon which such fence is to be constructed. 2. At any point which lies in the front and or to the side of any house built on property adjacent to the property upon which such fence is to be constructed. 3. At any point which lies in front and or to the side of any house on the lot upon which such fence is to be constructed. 6.403 (4) Fences for special purposes and fences differing in construction, height or length may be permitted in any district in the City by the issuance of a special fence permit recommended by the Planning and Zoning Commission and approved by the Council upon proof and reasons submitted by the applicant and upon showing by said bodies that such special fence is' necessary to protect, buffer, or improve the premises for which such fence is intended. Notice of any application for any special purpose fence shall, before consideration thereof, first be served upon all abutting properties of such applicant with proof of service filed with the Planning and Zoning Commission. Such special fence permit, if issued, may stipulate and provide for the height, location, construction and type of special fence thereby permitted. is hereby amended to read as follows: 6.401 (1) No person, firm, partnership or corporation shall construct, or cause to be constructed, or erected within the City any fence, (six) 6 feet or higher, without securing a permit therefore from the Building Inspector who shall require submission of an application prior to issuance of a permit. (a) Retaining walls and cribbing shall be used to stabilize steep slopes or prevent erosion. (b) They shall be designed in accordance with sound engineering practice. (c) Cribbed slopes shall be appropriately planted if open faced cribbing is used. (d) All walls, block or stone, shall be placed in four (4) inch concrete footing. The width shall be determined by the height of the wall. (e) The face of the wall shall be slanted back by no less than a 3 degree angle. (f) Drains shall be placed in walls made of blocks or poured concrete at such levels as are determined by the Building Official. The Building Official shall also determine the number and distance between such drains. (g) The retaining wall or free standing wall shall be constructed with supporting posts and footings on the inside of the wall so that the finished side does not face the property on which the fence is constructed. (h) With regard to measuring the permissible height of fences which consist of or include retaining walls, terracing may not be used as a device to exceed the height limitations of this chapter. In the case of terraced walls or fences, each span of such terraced wall or fence will be added to the height of the lowest span of wall or fence to the extent that it exceeds the said lowest span for purposes of determining the height of a wall or fence under this chapter and the said total of those measurements shall be considered as the height of a single fence or wall hereunder. 6.403 (1) Barbed wire fences shall not be permitted, used or constructed except in industrial districts and upon property used for public purposes. Every fence so constructed under this section and any fence existing at the time of the passage of this section shall be maintained in a condition of reasonable repair and shall not be allowed to become and remain in a condition of disrepair or dangerous. Any property owner who receives notice from the Building Official that his fence is in a state of disrepair or is dangerous shall said fence within thirty (30) days after receipt of written notice to abate said condition by the Building Official. 6.402 6.402 6.403 (3) (4) (1) (b) Approved vinyl fencing materials. (c) Treated wood or wood of natural materials resistant to decay. AH fences shah be constructed with the posts on the inside of the fence with the finished side facing the adjacent properties. Retaining walls or free standing walls shall be constructed in the following manner: (a) Retaining walls and cribbing shall be used to stabilize steep slopes or prevent erosion. (b) They shall be designed in accordance with sound engineering practice; · including, but not limited to, a mlnlmnm four (4) inch concrete footing of appropriate width and drains of appropriate type, size and spacing. (c) Cribbed slopes shall be appropriately planted if open faced cribbing is used. (d) The retaining wall or free standing wall shall be constructed in a manner that presents a finished appearance to the adjoining property where ppli --:"~ .......: .... -~ "~-: .... '-~ :-~:-' ..... a cable .,~, ~t-,t~,~,t,,,~ boats..~ ,~,,,~ on ~ ......o,~ of thc ... ~o (h) With regard to measuring the permissible height of fences which consist of or include retaining walls, terracing may not be used as a device to exceed the height limitations of this Chapter. In the case of terraced walls or fences, each span of such terraced wall or fence will be added to the height of the lowest span of wall or fence, to the extent that it exceeds the said lowest span for purposes of determining the height of a wall or fence under this Chapter, and the said total of those measurements shall be considered as the height of a single fence or wall hereunder. Barbed wire fences shall not be permitted, used or constructed except in industrial districts and upon property used for public purposes. Every fence so constructed under this Section and any fence existing at the time of the passage of this Section shall be maintained in a condition of reasonable repair and shall not be allowed to become and remain in a condition of disrepair or dangerous. Any property owner who receives notice from the Building Official that 6.401 (2) (a) (b) (c) 6.401 (3) 6.401 (4) 6.402 (1) 6.402 (2) For purposes of this section, the following words shall have the meaning ascribed to them: A fence is any partition, structure, wall or gate erected as a dividing marker, barrier, or enclosure of a permanent nature. A privacy fence is a fence more than forty-two (42) inches in height which is constructed in a manner so as to completely obstruct view from the property on which the fence is located to the property immediately adjacent and on the opposite side of such fence. From yard is any portion within the from yard setback. The written application shall be submitted to the Building Inspector setting forth the type of fence proposed, the materials to be used therefor, the height of the proposed fence, and the exact location of the proposed fence. All boundary line fences shall be located entirely upon the private property of the person, firm or corporation constructing or causing the construction of such fence unless the owner of the adjoining property agrees in writing that such a fence may be erected on the division line of the respective properties. Acc, py c~f the ' I th f Ol10.13. Ut~.~ LII~.~U WlLII LII~.-' a~J}JllVO.[lUll JUlcrmlt n e case o a property line dispute, the Building Inspector may require the owner of the property upon which a fence now exists to cause to establish a boundary line of his/her property by survey thereof to be made by a registered land surveyor. The Building Inspector may similarly require any applicant for a fence permit to obtain a similar survey. However, the Building Inspector shall not become an arbitrator of boundary disputes between private persons. Fences, free standing walls, and retaining walls shall be constructed in a substantial and workmanlike manner to withstand conditions of soil, weather and use, and of substantial material reasonably suited to the purpose for which the fence, free standing wall or retaining wall is proposed to be used. No previously used materials such as old barn boards or railroad ties may be used in any fence, free standing wall or retaining wall within the City. ---':-'--' '- .........hSat ~uch ~,~----:~l. I.~ ..... ,,.,1 L~I .... ~.1.~ -,L"~tl 1:--~ : .... :--1 ......11. .~_ ~.~.,.,I: ...... 11- -,~,,,., ,,~,,,-,.~ -,-~ ,~,. t-,,~---~ ~',~,,~'~ grc, und. Minimum standards for construction of fences, free standing walls and retaining walls shall be prescribed hereinafter. All fences shall be constructed of the following approved fencing materials: (a) Galvanized or vinyl coated woven fabric minim.m eleven and one- half (11-1/2) gauge, with two (2) inch maximmn mesh, with knuckles up and cut edge down. 6.403 6.403 (3) (4) 6.403 (5) his/her fence is in a state of disrepair or is dangerous shall repair said fence within thirty (30) days after receipt of written notice to abate said condition by the Building Official. A six (6) foot or higher privacy fence may be constructed only if: (a) All property owners abutting said fence present a written agreement consenting to the approval of the same at time of submitting an application. (b) Any such fence to be constructed or maintained in the front yard of any corner lot will not obstruct vision from the adjacent streets of traffic approaching within thirty (30) feet as measured from the center of the adjacent intersection. The Building Official shall determine the maximum allowable height for fences on a corner lot in accordance with his personal observations and findings relating to visibility. (c) Any such fence will not be more than forty-two (42) inches high if constructed anywhere within the front yard setback areas and/or if a corner lot, within the side yard setback areas on the corner side. Fences for special purposes and fences differing in construction, height or length may be permitted in any district in the City by the issuance of a special fence permit recommended by the Planning and Zoning Commission and approved by the Council upon proof and reasons submitted by the applicant and upon showing to said bodies that such special fence is necessary to protect, buffer, or improve the premises for which such fence is intended. Notice of any application for any special purpose fence shall, before consideration thereof, first be served upon all abutting properties of such applicant with proof of service filed with the Planning and Zoning Commission. Such special fence permit, if issued, may stipulate and provide for the height, location, construction and type of special fence thereby permitted. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. Offered by: Seconded by: Roll Call: First Reading: Second Reading: Date of Passage: Mayor Joseph Sturdevant Jo-Anne Student CITY COUNCIL LEt-FER Meeting of · October 28, 1996 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.' CITY MANAGER NO' ! CITY MANAGER'S APPROVAL ITEM' Ordinance 1235 -First Reading BY' Tina Goodro BY NO' Pertain,ng to Fences/Retai~ing Wall Construct,on(4~' ~ DATE:Oct. 24, l~Lq:6/ Attached please find Ordinance 1335 pertaining to construction of fences and retaining walls. This Ordi'nance will eliminate the requirement for a building permit to install a fence except for fences 6 feet or higher. The Uniform Building Code requires a permit for only fences 6' or more. With this change the requirement for special purpose fence approvals from the Planning and Zoning Commission and City Council wilt be reduced. The new code will stipulate that fences will be limited to 42 inches in height when they are located within the front yard set back area and or for corner lots within the side yard set back area on the corner side. A special approval for a fences which are constructed along side the house will not be required unless the fence is 6' or higher. The new ordinance also simplifies construction material requirements and construction standards. These were reviewed and re-written by the Building Inspector. The fence handout (distributed by Community Development) will be updated to reflect all of these changes. Mark Winson reviewed and update the retaining wall section of the new ordinance. Finally, with the elimination of required permits for fences under 6 feet the City wilt discontinue locating property irons for homeowners and contractors. This will eliminate any liability the City has in regards with fences. The new Ordinance does state that the fence must be located entirely upon private property of the person constructing the fence. In case of a dispute the Building Inspector may require the owner to obtain a survey, however the Building Inspector shall not become an arbitrator of boundary line disputes between property owners. If a shed or garage is constructed a survey will be required if the homeowner does not know where the irons are located, the City will no longer assist in this process. RECOMMENDED MOTION: Move to waive the first reading of Ordinance 1335 there being ample copies available for the public. RECOMMENDED MOTION' Move to schedule a second reading of the Ordinance 1235 for Tuesday November 12, 1996 at approximately 7:00 p.m. COUNCIL ACTION: 6.402 6.402 6.402 (2) (3) (4) materials may be used below the fill line in retaining walls, free standing walls or~ other fences that are partially below ground. Minimum standards for construction of fences, free standing walls and retaining wall shall be prescribed hereinafter. The woven wire fence type shall be constructed in the following manner: (a) The fence shall be of a chain link type. The fence shall be a minimum of eleven (11) gauge steel, with a two-inch maximum mesh. (c) The fence shall be constructed with fabric on the outside so that the unfinished side, if any, faces the property on which the fence is constructed. (d) The fabric shall have the knuckles up and the cut edge down. (e) Materials are required tb be of a hot dipped galvanized nature or equal. (f) There shall be no greater that ten feet lineal distance between posts. The alternating board type (vertical, horizontal, or louver) shall be constructed in the following manner: (a) Boards of a dimension less than 13/16" by less that 3-1/4" will be prohibited. (b) Fences constructed of materials other than tamarack, cedar, cypress, or redwood will be treated with a weather preservative. (c) The minimum post dimensions required are 3-1/4" by 3-1/4". (d) No greater than eight (8) feet will be allowed for post spacing. (e) Fastening nails shall be two and one'half (2-1/2) inches long and other hardware shall be aluminum alloy or hot dipped galvanized or equal. (f) Fastenings made of corrosive metal shall not be used. (g) The fence shall be constructed with the supporting posts on the inside, when possible, so that the finished side does not face the property on which the fence is constructed. Retaining walls or free standing walls shall be constructed in the following manner: ORDINANCE NO. 1335 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AND PERTAINING TO CONSTRUCTION OF FENCES AND RETAINING WALLS. The City of Columbia Heights does ordain: 6.401 (1) No person, firm, partnership or corporation shall construct, or cause to be constructed, or erected within the City any fence without securing a permit therefor from the Building Inspector who shall require submission of an application prior to issuance of a permit. 6.401 (2) For purposes of this section, the following words shall have the meaning ascribed to them: (a) A fence is any partition, structure, wall or gate erected as a dividing marker, barrier, or enclosure of a permanent nature. (b) A privacy fence is a fence more than 42 inches in height which is constructed in a manner so as to completely obstruct view from the property on which the fence is located to the property immediately adjacent and on the opposite side of such fence. 6.401 (3) The written application shall be submitted to the Building Inspector setting forth the type of fence proposed, the materials to be used therefor, the height of the proposed fence, and the exact locanon of the proposed fence. 6.401 (4) Alt boundary line fences shall be located entirely upon the private property of the person, firm or corporation constructing or causing the construction of such fence unless the owner of the adjoining property agrees in writing that such a fence may be erected on the division line of the respective properties. A copy of the written agreement shall be filed with the application for permit. In the case of a property line dispute, the Building 'Inspector may require the owner of the property upon which a fence now exists to cause to establish a boundary line of his property by survey thereof to be made by a registered land surveyor. The Building Inspector may similarly require any applicant for a fence permit to obtain a similar survey. However, the Building Inspector shall not become an arbitrator of boundary disputes between private persons. 6.402 (t) Fences, free standing walls, and retaining walls shall be constructed in a substantial and workmanlike manner to withstand conditions of soil, weather and use, and of substantial material reasonably suited to the purpose for which the fence, free standing wall or retaining wall is proposed to be used. No previously used materials such as old barn boards or railroad ties may be used in any fence, free standing wall or retaining wall within the City; provided, however, that such 6.403 (3) A privacy fence may be constructed only iff All property owners abutting said fence present a written agreement consenting to the approval of the same. Co) Any such fence to be constructed or maintained in the front yard of any corner lot will not obstruct vision from the adjacent streets of traffic approaching within thirty (30) feet as measured from the center of the adjacent intersection. The Building Official shall determine the maximum allowable height for fences on a corner lot in accordance with his personal observations and findings relating to visibility. (c) Any such fence will not be more than 42 inches high if constructed or maintained as follows: 1. In any front yard or near the side lot line of the property upon which such fence is to be constructed. 2. At any point which lies in the front and or to the side of any house built on property adjacent to the property upon which such fence is to be constructed. 3. At any point which lies in front and or to the side of any house on the lot upon which such fence is to be constructed. 6.403 (4) Fences for special purposes and fences differing in construction, height or length may be permitted in any district in the City by the issuance of a special fence permit recommended by the Planning and Zoning Commission and approved by the Council upon proof and reasons submitted by the applicant and upon showing by said bodies that such special fence is necessary to protect, buffer, or improve the premises for which such fence is intended. Notice of any application for any special purpose fence shall, before consideration thereof, fn'st be served upon all abutting properties of such applicant with proof of service filed with the Planning and Zoning Commission. Such special fence permit, if issued, may stipulate and provide for the height, location, construction and type of special fence thereby permitted. is hereby amended to read as follows: 6.401 (1) No person, firm, partnership or corporation shall construct, or cause to be constructed, or erected within the City any fence, (six) 6 feet or higher, without securing a permit therefore from the Building Inspector who shall require submission of an application prior to issuance of a permit. (a) Retaining walls and cribbing shall be used to stabilize steep slopes or prevent erosion. (b) They shall be designed in accordance with sound engineering practice. (c) Cribbed slopes shall be appropriately planted if open faced cribbing is used. (d) All walls, block or stone, shall be placed in four (4) inch concrete footing. The width shall be determined by the height of the wall. (e) The face of the wall shall be slanted back by no less than a 3 degree angle. (f) Drains shall be placed in walls made of blocks or poured concrete at such levels as are determined by the Building Official. The Building Official shall also determine the number and distance between such drains. (g) The retaining wall or free standing wall shall be constructed with sUpporting posts and footings on the inside of the wall so that the finished side does not face the property on which the fence is constructed. (h) With regard to measuring the permissible height of fences which consist of or include retaining walls, terracing may not be used as a device to exceed the height limitations of this chapter. In the case of terraced walls or fences, each span of such terraced wall or fence will be added to the height of the lowest span of wall or fence to the extent that it exceeds the said lowest span for purposes of determining the height of a wall or fence under this chapter and the said total of those measurements shall be considered as the height of a single fence or wall hereunder. 6.403 (1) Barbed wire fences shall not be permitted, used or constructed except in industrial districts and upon property used for public purposes. Every fence so constructed under this section and any fence existing at the time of the passage of this section shall be maintained in a condition of reasonable repair and shall not be allowed to become and remain in a condition of disrepair or dangerous. Any property owner who receives notice from the Building Official that his fence is in a state of disrepair or is dangerous shall said fence within thirty (30) days after receipt of written notice to abate said condition by the Building Official. 6.402 6.402 6.403 (3) (4) O) (b) Approved vinyl fencing materials. (c) Treated wood or wood of natural materials resistant to decay. Ail fences shall be constructed with the posts on the inside of the fence with the fini.~hed side facing the adjacent properties. Retaining walls or free standing walls shall be constructed in the following manner: (a) Retaining walls and cribbing shall be used to stabilize steep slopes or prevent erosion. They shall be designed in accordance with sound engineering practice; including, but not limited to, a minimum four (4) inch concrete footing of appropriate width and drains of appropriate type, size and spacing. (c) Cribbed slopes shall be appropriately planted if open faced cribbing is used. (d) The retaining wall or free standing wall shall be constructed in a manner that presents a finished appearance to the adjoining property where applicable--':'~- pFc, ting pc,s~s ---' ~_A.: ...... ,.~ :__:~_ _~,.~. ..... ,, (h) With regard to measuring the permissible height of fences which consist of or include retaining walls, terracing may not be used as a device to exceed the height limitations of this Chapter. In the case of terraced walls or fences, each span of such terraced wall or fence will be added to the height of the lowest span of wall or fence, to the extent that it exceeds the said lowest span for purposes of determining the height of a wall or fence under this Chapter, and the said total of those measurements shall be considered as the height of a single fence or wall hereunder. Barbed wire fences shall not be permitted, used or constructed except in industrial districts and upon property used for public purposes. Every fence so constructed under this Section and any fence existing at the time of the passage of this Section shall be maintained in a condition of reasonable repair and shall not be allowed to become and remain in a condition of disrepair or dangerous. Any property owner who receives notice from the Building Official that '6.401 (2) (a) (c) 6.40t (3) 6.401 (4) 6.402 (1) 6.402 (2) For purposes of this section, the following words shall have the meaning ascribed to them: A fence is any partition, structure, wall or gate erected as a dividing marker, barrier, or enclosure of a permanent nature. A privacy fence is a fence more than forty-two (42) inches in height which is constructed in a manner so as to completely obstruct view from the property on which the fence is located to the property immediately adjacent and on the opposite side of such fence. Front yard is any portion within the front yard setback. The written application shall be submitted to the Building Inspector setting forth the type of fence proposed, the materials to be used therefor, the height of the proposed fence, and the exact location of the proposed fence. All boundary line fences shall be located entirely upon the private property of the person, firm or corporation constructing or causing the construction of such fence unless the owner of the adjoining property agrees in writing that such a fence may be erected on the division line of the respective properties. A copy of the property line dispute, the Building Inspector may require the owner of the property upon which a fence now exists to cause to establish a boundary line of his/her property by survey thereof to be made by a registered land surveyor. The Building Inspector may similarly require any applicant for a fence permit to obtain a similar survey. However, the Building Inspector shall not become an arbitrator of boundary disputes between private persons· Fences, free standing walls, and retaining walls shall be constructed in a substantial and workmanlike manner to withstand conditions of soil, weather and use, and of substantial material reasonably suited to the purpose for which the fence, free standing wall or retaining wall is proposed to be used. No previously used materials such as old barn boards or railroad ties may be used in any fence, flee standing wall or retaining wall within the City.w,,~- .... :~,'~'~, '"' ~'-"-' ~' .........., ~,,,~'~' ;uch · -,~,,,., ~,,~.,-o ~,,,~ ,~- t-,,~-,~,,.~ ~',.,,"~ ground. Minimum standards for construction of fences, free standing walls and retaining walls shall be prescribed hereinafter. All fences shall be constructed of the following approved fencing materials: (a) Galvanized or vinyl coated woven fabric mlnim,m eleven and one- half (11-1/2) gauge, with two (2) inch maxlmmn mesh, with knuckles up and cut edge down. 106-106.3.1 1994 UNIFORM BUILDING CODE SECTION 106 ~ PERMITS 106.1 Permits Required. Except as specified in Section 106.2 of thi~ section, no building or structure regulated by this code shall be erected, constructed, enlarged, altered, repaired, moved, improved, removed, converted or demolished unless a separate permit for each building or struc- ture has first been obtained from the building official. 106.2 Work Exempt from Permit. A building permit shall not be required for the following: 1. One-story detached accessory buildings used as tool and storage sheds, playhouses and simi- lar uses, provided the projected roof area does not exceed 120 square feet (11.15 m2). 2 Fences not over 6 feet (1829 mm) high. 3. Oil derricks. 4. Movable cases, counters and partitions not over 5 feet 9 inches (1753 mm) high. 5. Retaining walls which are not over4 feet (1219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding Class I, II or III-A liquids. 6. Water tank~ supported directly upon grade if the capacity does not exceed 5,000 gallons (18 927 L) and the ratio of height to diameter or width does not exceed 2 to i. 7. Platforms, walks and driveways not more than 30 inches (762 mm) above grade and not over any basement or story below. 8. Painting, papering and similar finish work. 9. Temporary motion picture, television and theater stage sets and scenery. I0. W'mdow awnings supported by an exterior wall of Group R, Division 3, and Group U Occu- C pancies when projecting not more than 54 inches (1372 mm). 11. Prefabricated swimming pools accessory to a Group R, Division 3 Occupancy in which the pool walls are entirely above the adjacent grade and if the capacity does not exceed 5,000 gallons (18 927 L). Unless otherwise exempted, separate plumbing, electrical and mechanical permits will be re- quired for the above-exempted items. Exemption from the permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction. 106.3 Application for Permit. ~,._ 106.3.1 Application. To obtain a permit, the applicant shall first file an application therefor in writing on a form furnished by the code enforcement agency for that purpose. Every such applica- tion shall: 1. Identify and describe the work to be covered by the permit for which application is made. 2. Describe the land on which the proposed work is to be done by legal description, street address or similar description that will readily identify and definitely locate the proposed building or work. 3. Indicate the use or occupancy for which th.e proposed work is intended. 4. Be accompanied by plans, diagrams, computations and specifications and other data as re- quired in Section 106.3.2. 5. State the valuation of any new building or structure or any addition, remodeling or alteration to an existing building. 6. Be signed by the applicant, or the applicant's authorized agent. 6.403 6.403 (3) (4) 6.403 (5) his/her fence is in a state of disrepair or is dangerous shall repair said fence within thirty (30) days after receipt of written notice to abate said condition by the Building Official. A six (6) foot or higher privacy fence may be constructed only if: (a) All property owners abutting said fence present a written agreement consenting to the approval of the same at time of submitting an application. Co) Any such fence to be constructed or maintained in the front yard of any corner lot wilt not obstruct vision from the adjacent streets of traffic approaching within thirty (30) feet as measured from the center of the adjacent intersection. The Building Official shall determine the maximum allowable height for fences on a corner lot in accordance with his personal observations and findings relating to visibility. (c) Any such fence will not be more than forty-two (42) inches high if constructed anywhere within the front yard setback areas and/or if a corner lot, within the side yard setback areas on the corner side. Fences for special purposes and fences differing in construction, height or length may be permitted in any district in the City by the issuance of a special fence permit recommended by the Planning and Zoning Commission and approved by the Council upon proof and reasons submitted by the applicant and upon showing to said bodies that such special fence is necessary to protect, buffer, or improve the premises for which such fence is intended. Notice of any application for any special purpose fence shall, before consideration thereof, first be served upon all abutting properties of such applicant with proof of service filed with the Planning and Zoning Commission. Such special fence permit, if issued, may stipulate and provide for the height, location, construction and type of special fence thereby permitted. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. Offered by: Seconded by: Roll Call: First Reading: Second Reading: Date of Passage: Mayor Joseph Sturdevant Jo-Anne Student CITY OF COLUMBIA HEIGHTS Meeting of: October 28~ 1996 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER NO: 6 Comm. Devel. Dept. ~ APPROVAL/ ITEM: FIRS/ READ,NG OF ORD. ]336 ~ ~- BY: Tins Goodroa~ BY: NO: ~, ~, CONVEYING REAL-ES/A/ DATE: Oct. 28, 199~/ Attached is a correction to Ordinance 1312 which was approved December 18, 1995. This ordinance authorizes the conveyance of certain real estate located at 721 51st Avenue N.E. This is the park property which is to be sold to Medtronic, Inc. An error was found in Section 1 paragraph 2 where the Easterly 3 acres of North 3.6 acres of Lots 7 and 8 is stated. It should read The North 3.6 acres of Lots 7 and 8 to include all of the 3.6 acres to be conveyed, not just 3 acres, as written originally in error. This correction will read exactly the way the legal description is written in the lot split resolution. Once this minor correction is made and the ordinance is in effect, the property will be sold to Medtronic, Inc. Making this change to the ordinance was by advice of the City Attorney. RECOMMENDED MOTION: Move to waive the first reading of Ordinance No. 13361 there being ample copies available for the public. RECOMMENDED MOTION: Move to schedule a second reading of Ordinance 1336 for Tuesday, November 12, 1996 at approximately 7:00 p.m. COUNCIL ACTION: (ORIGINAL) QRDINANCE NO. 1312 BEING ANORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 721 51ST AVENUE NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto the Housing and Redevelopment Authority of Columbia Heights, Minnesota, a public body, corporate and politic, the real property described as follows, to wit: Easterly 3 acres of North 3.6 acres of Lots 7 & 8, Auditor's Subdivision 51, City of Columbia Heights, AnoVa County, Minnesota PIN # 26-30-24-11-0009 (Portion) Section 2: The Mayor and City Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $360,000 contingent upon successful release/satisfaction of the LAWCON Grant encumbrance. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: November 13, 1995 Second Reading: December 18, 1995 Date of Passage: December 18, 1995 Offered by: Petkoff Seconded by: Peterson Roll call: Ail ayes -o-Anne Student, Coun i. yoiz ~o~eph Sturdevant Secretary ( CORRECTED ) ORDINANCE NO. 1336 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 721 51ST AVENUE NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto the Columbia Heights Economic Development Authority, Minnesota, a public body, corporate and politic, the real property described as follows, to wit: The North 3.6 acres of Lots 7 & 8, Auditor's Subdivision 51, City of Columbia Heights, Anoka County, Minnesota PIN ~ 26-30-24-11-0009 (Portion) Section 2: The Mayor and City Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $360,000 contingent upon successful release/satisfaction of the LAWCON Grant encumbrance. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary bt/council.for CITY COUNCIL LETTER Meeting of : 28 October, 1996 AGENDA SECTION: NO: 7 ITEHS FOR CONSIDERATION BID CONSIDERATION ITEM: Authorization to seek informal bids for the purchase of t-shirts, caps, uniforms, and equipment. ORIGINATING DEPT.: Recrea=ion BY: John Herbert DATE: 15 October, 1996 CITY MANAGER APPROVAL BY: Staff seeks authorization to seek informal bids for the purchase caps, uniforms and equipment. of T-shirts, RECOMMENDED MOTION: Move to authorize staff to seek informal bids for the purchase of T-shirts, caps, uniforms and equipment. COUNCIL ACTION: MEMO TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT WALT FEHST, CITY MANAGER J0~!N HERBER~ PROGRAM COORDINATOR T-SHIRT/EQUIPMENT BID REQUEST 24 OCTOBER 1996 The Recreation Department requests City Council approval to seek informal bids for the purchase of T-shirts, caps, uniforms, and equipment for use in 1997 and beyond. The funds for said items to be appropriated from Line Items 881-45001-2170' and 101-45003-2170. If approved, the bids will be sent to interested vendors via United States mail the last week of October, with any purchases to be made in January of 1997. The breakdown of each category by item and projected price is as follows: T-Shirts: Approximately fifteen separate screens will be ordered to outfit program participants at a purchase price of $6,000 to $8,000. Caps: Approximately three hundred caps will be purchased to supplement existing stock at a price of approximately $750. Uniforms: Approximately twenty-five traveling baseball/softball uniform sets will be purchased to replace old and tattered pieces, and to outfit another girls fastpitch softball team. The price is approximately $8oo. Equipment: Equipment will be purchased to supplement existing stocks, replace worn and unsafe pieces, and to add essential items for the athletic and playground programs. Approximately fifty separate items will be purchased, ranging from football blocking sleds to plastic whistles. The price is approximately $6,000. * Purchases made from this line item are dependant upon the sum donated by the Columbia Heights Athletic Boosters and the Columbia Heights Veterans of Foreign Wars. Please contact me at extension 862 if you have any questions. CITY COUNCIL LETTER Meeting of : 28 October, 1996 AGENDA SECTION: ~%ER[~'F~R-~0NSJD~RAI10N ORIGINATING DEPT.: CITY MANAGER NO: 7 -~[D~CON~IDERAT"~-FgN Recreation APPROVAL ITEM: Authorization to seek informal bids BY: John Herbert BY: for the purchase of t-shirts, caps, uniforms, and equipment. \ DATE: t5 October, 1996 ) Staff seeks authorization to seek informal bids for the p~ncha~e ~f T~-shirts, caps, uniforms and equipment. RECO~/4ENDED MOTION: Move to authorize staff to seek informal bids for the purchase of T-shirts, caps, uniforms and equipment. COUNCIL ACTION: MEMO TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT WALT FEHST, CITY MANAGER JOHIq HERBERT~ PROGPJu~ COORDINATOR T-SHIRT/EQUIPMENT BID REQUEST 24 OCTOBER 1996 The Recreation Department requests City Council approval to seek informal bids for the purchase of T-shirts, caps, uniforms, and equipment for use in 1997 and beyond. The funds for said items to be appropriated from Line Items 881-45001-2170' and 101-45003-2170. If approved, the bids will be sent to interested vendors via United States mail the last week of October, with any purchases to be made in January of 1997. The breakdown of each category by item and projected price is as follows: T-Shirts: Approximately fifteen separate screens will be ordered to outfit program participants at a purchase price of $6,000 to $8,000. Caps: Approximately three hundred caps will be purchased to supplement existing stock at a price of approximately $750. Uniforms: Approximately twenty-five traveling baseball/softball uniform sets will be purchased to replace old and tattered pieces, and to outfit another girls fastpitch softball team. The price is approximately Ss00. Equipment: Equipment will be purchased to supplement existing stocks, replace worn and unsafe pieces, and to add essential items for the athletic and playground programs. Approximately fifty separate items will be purchased, ranging from football blocking sleds to plastic whistles. The price is approximately $6,000. * Purchases made from this line item are dependant upon the sum donated by the Columbia Heights Athletic Boosters and the Columbia Heights Veterans of Foreign Wars. Please contact me at extension 862 if you have any questions. CITY COUNCIL LETTER Meeting of : 28 October, 1996 AGENDA SECTION: ITEHS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: 7 BID CONSIDERATION Recreation APPROVAL ITEM: Authorization to seek informal bids BY: John Herbert BY: for the purchase of t-shirts, caps, uniforms, and equipment. \ DATE: 15 October, 1996 NO: "7, ~. I __ ) Staff seeks authorization to seek informal bids for the purchase caps, uniforms and equipment. of T-shirts, RECOmmENDED MO~ION: Move to authorize staff to seek informal bids for the purchase of T-shirts, caps, uniforms and equipment. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/28/96 AGENDA SECTION: 1 TEHS FOR CONS 1 DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 ITEM: AWARD QUOTE FOR SANITARY SEWER BY: M. Winson BY: NO. REPAIRS DATE: 10/21/96 DATE: On October 14, 1996, Council authorized staff to seek quotes for the sanitary sewer repairs listed below: 3rd Street between 37th Avenue and 38th Avenue 4th Street between 41 st Avenue and 42nd Avenue 43rd Avenue between Pierce Street and McLeod One or two sections of sanitary sewer pipe have broken at each location. The informal quote provided for repairs at all three locations (Bid A) and at the 4th St. and 43rd Ave. locations (Bid B). Informal quotes were sent to seven companies. Three quotes were received by the deadline on Monday, October 21, 1996. The bid tabulation is shown below: Location F.M. Frattalone Excavating Pete's Water & Sewer Inc. F.F. Jedlicki, Inc. 3rd Street $ 8,300.00 $ 7,400.00 $12,000.00 4th Street $ 8,100.00 $10,200.00 $ 7,450.00 43rd Avenue $ 4,800.00 $ 6,800.00 $ 5,100.00 TOTAL $21,200.00 $24,400.00 $24,550.00 Staff recommends award of the sanitary sewer repairs at all three locations to F. N. Frattalone Excavating. RECOMMENDED MOTION: Move to award the Sanitary Sewer Repairs on 3rd Street, 4th Street and 43rd Avenue (Bid A) to F. M. Frattalone Excavating of Little Canada, Minnesota, based upon their low, qualified, responsible quote in the amount of $21,200.00 with funds to be appropriated from Fund 652-49499-5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 96-538 COUNCIL ACTION: OCT DATE: crr co .u m^ m o rrs MISCELLANEOUS SANITARY $I~W'ER I~pAIRS OCTOBER 15, 1996 spj: c"rr~CATIONS The 1988 edition o~ thc Minr~e~ota Department of Tra~spo~adon ~~ SP~fi~}°~J ~ aS amerind by "Supplemen[~ $~c[ficafions" da;~ May 2, 1994. Th~ 1988 edition of ~ City Engineers Associa~on of Minnesota St~d Ud!iti~s. as furnished by ~e ~a~* of Minnesota Cities. Refer ;o thc att~hod 3 sbt;ts of Special Provi~ion~ ~d ! pt~ sheets. The Con~ractor and each subcontractor may ~,cd mb¢ li;;nsod in Columbia I-I~ights to work withi, n the Corporate Limits, Contact Kathy Pepin at 792-25t7 for licensing information IBASIS ,OF__ A_WARD_ Award shall bu b~s~6 upon, but not limit~;t to, th; factors of total bid pri¢~ for Bid A or Bid B, d~liwr¥, or completion date, and ~¢ City's kuowl,dg* of and ,xp~ri,nc¢ with il-t, bidder's past pedormanc© an6 ?roduct. The City reserves the right to acc,pt the proposa! for Bid A or Bid B, or r~j¢¢t any or alt proposals, whichever, in its opinion, is m the ~s; lnt~r~t of th, Ci~ of Columbia ~eigh$* PROPO$~_ .~iddar~ ~1'11tll Sa~t$['~/~m~lvos by · ~cr~on~ ¢xa~n~on o~ ~e s~t~ ~ to ~1 loC~ ;ondi~ons ~f¢cfing ~, peffo~ce of ~* work, W~ ~ und~rs~gv.e~ "4~ !o ~mtsh ~ n~u~s~ labor, equipment ~d ma;,ri~s m compl~t~ ~1 work in ~cordance wi~ ~e specifications for ~e following Tot~ Bid A or Tot~ Bid B; Repair aanitar7 ~ower pipe on 3rd St, 37~h Ave - 38th Ave Repair sanKary sewer pipe on 4th St. 41sc Ave - 42nd Ave R~tpa4r om-dmty ~,wer pip, on 43rd Ave, Pierc~ St - McLaod St TOTAL glD A OCT 31 '96 81: 13Pf"l FH FRATTALOHE P.3 INFORMAL QUOTATION MISCELLANEOUS SEWER REPArRS PAGE 2 B_ID _~ Repair s~t;ary sewer pip~ on 4th St, 41s~ Ave - 42~d iv~ Repair sanita~ sewer ~i~ on 43~ Ave, Pierce St - MeLeod St Number of working days required to complete th:: project after receipt of the Purchase Oraer: The City reaerves t, ht fight to adjus; the eonsLmcdon ,¢hedule. W__arr.an_~y_ O_U_OTA.T_IONSMIJ_$T BE.I~E_T_UllNED_B¥~ 3¢.0 P,M,,2VIOND.A.Y, OC_TOItER 21. 1~)~_6 We uaclersta~d ,.hat this quota~on may not. 1~ withdrawn for a period of sixty (60) days from the date of submittal. Firm Nam, 8ignatur~ Signature PEON'E: (612) 782-2880 FAX: (6t~) MINUTES COLUMBI~ HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING OF OCTOBER 9t 1996 DRAF/I CALL TO ORDER· The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) Board of Commissioners was called to order by President Peterson at 7:00 PM on Wednesday, October 9, 1996, at the Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota. ROLL CALL. Commissioners Present: Richard Dustin, Eusebius Heintz, Patricia Jindra, Donald Jolly, Meg Jones, Gary Peterson, Robert Ruettimann. Staff Present: Walter Fehst, Executive Director; Kenneth Anderson, Deputy Executive Director; Becky Townsley, Secretary; Jim Bettendorf, Parkview Villa Housing Manager. Others Present: Joseph Strauss, Community Resource Partnerships, Inc.; Gordon Awsumb, Representing the Columbia Heights Business Center owners; Dr. Timothy Childs, President, TLC Precision Wafer, Ltd.; Har!an Jacobs, President, Genesis Business Center; Roger Jensen, Anoka County Economic Development Partner- ship; Steve Bubul, EDA Attorney; Dorothy Gillette, Marian Johnson, Pat & Reuben Bush, Opal Baker, Donna Hamms, Helen Lubracki, and Gladys Burkholder. MINUTES. MOTION by Heintz, second by Dustin, to approve the Regular EDA Minutes of September 12, 1996 as presented in writing. Roll Call: All Ayes. MOTION CARRIED. REPORT OF THE EXECUTIVE DIRECTOR· Parkview Villa Report. Jim Bettendorf, Parkview Villa Manager, was present to review the written Parkview Villa monthly report with the Commissioners and answered their questions. Bettendorf reported that he had sent out five Request For Proposals (RFP) for painting the common area in Parkview Villa. Only one bid was received, but he said it seems to be a fair price and we have used their services before. Jim handed out copies of the bids to the Commission- ers. He also noted the paint would be supplied by the EDA since our purchase costs would be less. Be MOTION by Heintz, second by Dustin, to approve awarding the painting job to Painting Specialist in accordance with the RFP specifications, paint to be provided by the EDA, in the amount of $7,845. Roll Call: All Ayes. MOTION CARRIED. Deputy Executive Director Report. Mr. Anderson informed the Commissioners that for his monthly written report he would include a copy of the Weekly Greensheet Report that he completes for the City Manager each week highlighting activities that have transpired in the Community Development Department. Anderson reported that the Anoka County Board has removed the building at 4150 Central Avenue N.E. from the list of tax forfeiture properties available for public sale. EDA REGULAR MEETING MINUTES OCTOBER 9, 1996 DR FT Mr. Anderson also reported that Douglas Scott from the TEA Group, that proposed putting antennas on top of Parkview Villa, has resigned from the company and American Portable Telecom (APT) has hired another firm to continue dealing with placement of the antennas. The new representative, Constance Brown, and Mr. Anderson will be meeting Thursday, October 10th to continue with negotiations on the specifics of the lease agreement. He will bring the agreement before the Board at the next meeting. The City should receive word within the next couple of weeks regarding the $500,000 grant/loan application from the Department of Trade and Economic Development (DTED) submitted for the Medtronics expansion project. Another issue with Medtronic is the park land conversion process. The EDA office has received copies of the Land and Water Conservation Fund Amendment from the DNR and State Attorney General's Office which will allow us to proceed with the sale of 3.6 acres of the Sullivan Lake Park property to Medtronic's. An application has been submitted to HUD for a Family Self Sufficiency (FSS) Coordinator position for a one year time period. The application is being held at HUD until the approval process for the transition from a Housing Redevelop- ment Authority (HRA) to an Economic Development Authority (EDA) has been completed to their satisfaction. Anderson reported that he has had preliminary discussion with Hillcrest Development concerning an addition to their build- ing. There is a company interested in leasing a portion of the Hillcrest Development space, primarily as warehouse space. Concerning the Pierce Street relocations, four of the five tenants have been relocated. The last one has a closing date of October 29 and the tenant is scheduled to move into her new house October 31. We have received bids from a company to purchase those houses, relocate the upper portion of them, then demolish and remove the foundations so the sites can be made available for single family dwellings. Mr. Anderson passed out invitations to the Commissioners for an Open House sponsored by Habitat for Humanities for the home at 1115 45th Avenue N.E. on October 20 from 3:00 - 3:30 p.m. A Volunteer Appreciation Dinner was held Thursday, October 4 at Murzyn Hall thanking the Commissioners on all the boards, advisory commissions, and other City volunteers for their help. Mr. Anderson thanked the Commissioners from the EDA Board that were unable to attend and presented them the clock that the other Commissioners had received in appreciation for their time and efforts in serving on the HRA/EDA. C. Executive Director Report. No report at this time. · EDA REGULAR MEETING MINUTES OCTOBER 9, 1996 PAGE 3 OF 7 UNFINISHED BUSINESS. NEW BUSINESS. DRAFT Proposal to Perform Business Retention and Expansion Survey. 1) Joseph Strauss, Community Resource Partnerships, Inc. Mr. Strauss, Executive Director of Community Resource Partner- ships, Inc., was present to explain the proposed Business Retention and Expansion (BRE) Survey and the purpose and goal of the survey. He estimated the City has approximately 400 businesses and that the survey document would be distributed to approximately 200-250 businesses in the first stage. The remaining businesses could be surveyed in a second stage in 1997-1998. The cost per business is approximately $80, therefore, for 400 companies the cost would be $32,000. Mr. Strauss and Mr. Fehst, Executive Director, have met with the Northeast State Bank and NSP and they have committed $1,000 and $5,000 for each stage to help finance the survey. Further commitments are being explored from the Chamber of Commerce and other financial institutions and businesses within the community. The Business Retention and Expansion Survey is a common and important tool to gain further information on the state of businesses within the community. The survey would allow the City, EDA and/or other agencies to respond to the immediate needs of small businesses and open direct lines of communication with business owners. Attached to the Agenda Packet was a copy of the proposal submitted by Community Resource Partnerships for the Commis- sioners to review. Mr. Fehst mentioned that he thought this was a great survey, but was reluctant about getting into the survey halfway. If it is determined to go ahead with the project, then maybe more money from outside sources should be raised. Mr. Anderson advised the Commis- sioners that $9,000 had been designated for this project from the 1997 EDA levy. Discussion followed. MOTION by Heintz, second by Jindra, to table this item until the next regular meeting in order to give staff time to see if addi- tional financial contributions could be raised. Roll Call. All Ayes. MOTION CARRIED. EDA REGULAR MEETING MINUTES OCTOBER 9, 1996 PAGE 4 OF 7 Proposal to Relocate Business to the office Center, 3989 Central Avenue N.E. Presenters: 1) Gordon Awsumb 2) Dr. Timothy Childs 3) Roger Jensen DRAF The EDA has previously discussed the possible relocation of TLC Precision Wafer Technology from Minneapolis to the office Center at 3989 Central Avenue N.E. A dialogue has been established for quite some time between Dr. Timothy Childs and Harlan Jacobs, President of the Genesis Business Incubator, Roger.Jensen of the Anoka County Economic Development Partnership and Gordon Awsumb, representing the Building Owners. It is necessary for the company to relocate this fall/winter. The company has been tendered a proposal from Harlan Jacobs to enter into a ten year lease agreement to relocate to the Columbia Heights Business Center. The company would lease 6,000 square feet of space on two floors. In order to facilitate the relocation, over $100,000 in leasehold improvements must be made to adapt the building to the proposed use. The leasehold improvements would be the responsibility of TLC. The proposal includes provision of an $80,000 grant from the EDA/City of Columbia Heights to TLC to facilitate the leasehold improvements which must be made. The rent is based on a graduated scale starting at $4.50 per square foot in year one to $12.00 per square foot in years six to ten. The proposal is structured such that the City of Columbia Heights/EDA, Anoka County Economic Development Partnership, and Genesis Business Center will each receive $11,000 worth of TLC Common Stock in barter for rent. Gordon Awsumb, Dr. Timothy Childs, and Roger Jensen were present and discussed the proposal and responded to Commissioners ques- tions. Mr. Awsumb noted the proposal has been revised to locate TLC entirely on the second floor of the building. Furthermore, Dr. Childs preferred a five year term versus the proposed ten year term. Conservatively, Dr. Childs estimated they would employ 25 persons by the end of 1997 with $3-5 million in sales and have up to 75 employees and $15 million in sales in five years. Mr. Awsumb indicated the building occupancy is currently 70% and would increase to 78% with the successful relocation of TLC. He reiterated that TLC was an excellent incubator prospect and was an exciting company with growth potential in the high-tech market. Lockheed-Martin was one client with good prospects for increased business in the future. Furthermore, he stated the building owners will need to pay an additional $70,000 in real estate taxes than what is being requested from the City/EDA to assist TLC. Our attorney, Mr. Bubul, gave the Board an overview of the status of the $80,000 and how we arrived at this amount and how it could potentially be used in an application to assist in improvements. The source of monies to make the $80,000 grant is base upon monies received by the City as part of the prepayment of a Promissory Note (see attached letter to the Agenda Packet dated January 30, 1996). The former City Manager had recommended that the monies be used to promote "the development of business opportunities and marketing of new businesses to the Business Center." The Building Owners would like to secure TLC as an additional tenant to improve the occupancy rates of the facility. TLC is a company that would improve the cash position of the Center, allow for increased employment in the City of Columbia Heights, and attract high-tech firms to this area that have a significant potential for growth and expansion. This new tenant will also assist the Business Center to remain current in its payment of tax, utility, and operational expenses. During discussion Commissioners questioned the fairness of assisting one business when there are other businesses throughout the City in need. Mr. Anderson informed the Board that as part of this proposal there has been an element for the EDA to share in some stock in barter for rent with the TLC proposal. There is potential to make money on the stock if things progress as expected. The stock would be given as security for the grant/loan that may be provided to TLC by the EDA. Commissioner Ruettimann suggested creating a subcommittee to review the information concerning the loan/grant to TLC then bring a recommendation back to the EDA Board which may be considered at a regular or special meeting. MOTION by Ruettimann, second by Heintz, to create a fact finding subcommittee consisting of Commissioners Don Jolly, Sebe Heintz, and Meg Jones, which will work with Walt Fehst, Executive Director, Ken Anderson, Deputy Executive Director, and our attorney, Steve Bubul along with the representatives from the Columbia Heights Business Center, Genesis Business Incubator and Anoka County Economic Development Partnership to resolve the issue of assistance and relocation of TLC to Columbia Heights. Upon completion, with a 3 day notice, staff should set a Special Meeting of the EDA Board to consider final approval. Roll Call. All Ayes. MOTION CARRIED. Ce HUD OrganizatiOnal Transcript Requirements for Creation of the EDA. A letter was enclosed with the Agenda Packet from HUD dated September 18, 1996 and associated checklist which noted items which must be completed to HUD's satisfaction before the EDA can be legally organized and recognized by HUD. Staff is reviewing if these items require further Board action or if they are already present in the documentation adopted by the City Council and HRA in January and were overlooked in the review by HUD. EDA REGULAR MEETING MINUTES OCTOBER 9, 1996: ~r. Anderson informed the Board of all of the documentation that had been submitted to HUD. HUD stated that it is necessary for them to approve the transfer of the HRA to an EDA as a recognized public housing authority and allow us to enter into a new contract with them to provide assistance to Parkview Villa North as well as the Section 8 program. We have an existing HRA contract with HUD to operate both of those programs. Prior to establishing the EDA it was necessary for us to have HUD approval to amend the contract to allow the EDA to be fully organized and recognized as a housing authority. Unfortunately, he stated that was not done and we contacted them back in May when we submitted a CIAP application to make improvements to Parkview Villa North. They would not act on the application because our EDA was not formally organized and approved by HUD. Mr. Anderson sent all the appropriate resolutions to HUD in August and that resulted in the referenced letter indicating what additional and missing information they are still requesting. One item requested is the City Attorney's opinion stating that the EDA was organized and is in compliance with all state and local laws related to the establishment of an EDA as a governing body. Mr. Anderson has requested this information from our attorney, Steve Bubul. After lengthy discussion it was decided to give staff an opportuni- ty to further validate the transferral of the HRA to an EDA and bring information back to the next regular or special meeting. D. Review of Fund Balances. Anderson reported that as part of the budgeting process, there has been some discussion of the financial position of the EDA at the time it was created in January of 1996. A report was given to the City Council at a work session on Monday, October 7, 1996 by the Community Development Director and the Finance Director. HRA fund balance information was provided to the EDA Commissioners with the agenda packet. Anderson said the City Council has requested that the Finance Director determine if the fund balance is restricted or unrestricted. Also, if it is restricted, what amount of the balance, if any, is available for project use and does the City have any obligation or need to make any reimbursements to the EDA. He then reviewed the fund balances with the Board. This item was for informational purposes and no action is required. Commissioners requested that, since the City Council was furnished with a copy of the full preliminary budget, that the.former EDA Commissioners should also be furnished a copy of the appropriate portions of the budget. Commissioners requested Mark Ruff, our financial advisor working with the TIF districts, to give an update on how much money is coming in and how much will continue to come in. ~ EDA REGULAR MEETING MINUTES OCTOBER 9, 1996 PAGE 7 OF 7 e OTHER BUSINESS. DRAFT Reuben Bush, one of the caretaker persons at Parkview Villa, expressed concerns with the problem of geese droppings being everywhere around the building and the problem of some of the seniors feeding the geese so they continue to come up to the building. Discussion followed. Commissioners suggested that signs be installed explaining the reasons not to feed the geese and posting them at various locations in or around the building and park. 8. NEXT MEETING. The next Regular Meeting of the EDA is scheduled at 7:00 p.m., Wednesday, November 13, 1996 at the Parkview Villa Community Room "B". 9. ADJOURNMENT. MOTION by Heintz, second by Dustin, to adjourn the meeting at 9:45 p.m. Roll Call: All Ayes. MOTION CARRIED. Respectfully submitted, Rebecca Townsley, Secretary Gary L. Peterson, President Date agpk ~ MINUTES October 1, 1996 The meeting was called to order by President, Barbara Miller. Those present were: Barbara Miller, Nancy Hoium, Don Jolly, Richard Hubbard, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the September 3rd meeting as mailed. The October 1st list of bills was reviewed. It was moved, seconded and passed that they be paid. The accounting was reviewed. Old Business: 1.) 2.) 3.) 4.) 5.) The Board was reminded that due to the November election, the Library Board Meeting will take place on Monday, November 4, 1996, at 7:00 p.m. The Board was reminded of the joint City Council/Library Board budget meeting on Tuesday, October 15, 19,96, at 7:00 p.m. in the activity room. The back-up materials for the meeting were distributed and reviewed. Staff reported that the Columbia Heights reference statistics witl be included on the monthly county crossover statistics beginning with the September reports. The Board was reminded about the Recognition Dinner to be held on Thursday evening, October 3. Social hour starts at 6:15 p.m. with dinner following at 7:00 p.m. There will be entertainment, and Becky and Jeanine will also be attending and acting as hostesses for the Board. The selection of t-shirt styles was tabled until the November 4, 1996, meeting. New Business: 1.) The certification of minimum local support for t997 was reviewed. The figure set by the State is $413,768. 2.) The memo to the City Manager concerning closing the library at 5:00 p.m. on New Year's Eve was reviewed. 3.) Crossover statistics were reviewed. 4.) Thank you letter to the Friends for their donation of the compact disc, "The People We Used to Be", which has music composed by local resident Mike Reiners, was reviewed. 5.) 6.) 7.) 8.) 9.) 10.) 11.) 12.) 13 .) 14.) 15.) 2 The council letter concerning acceptance of donations to the library from January through September was reviewed. Thank you .letter for the donation of the book Son of Liberty_ was reviewed. A new choreperson has been hired, and his name is Mike Robideau. The sprinkler pipe was.vandalized on 9/13/96. Public works could not repair the problem. A temporary repair was made for the weekend and Midwest Fire and Protection came out on Monday to make the permanent repair. The carpet on both floors was cleaned. A three month trial window washing contract has been negotiated. Also a mat rental through Leer Brothers is being tried. Through the involvement of Bruce Nawrocki with the Anoka County Historical Society, Vickie Wendel has contacted the library about providing a display on Lincoln. This display consists of a 3-panel display board on the Lincoln Coach. They will provide set up, and brochures. This will be displayed during the month of January, 1997. Mr. Nawrocki asked for donations of missing Cohians when he attended the all school reunion. This request has provided the library with the donation of three missing annuals. Board members said that they will check for any annuals that they or their friends might be willing to donate. Thank you letters for the donated Cohians were reviewed. Thank you letter to the Sister City Committee for the donation of a Polish sqngbook was reviewed. The Anoka County five year capital improvement plan was reviewed. The plans for a Northwest Regional Library were discussed. The Board will do some long range planning during the January and February monthly meetings. There being no further business the meeting was adjourned. Respectfully submitted, the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow ~ndMduals with d~sabi[~ties to partic~pate in ail City of Columbia Heights 'services, programs, and activities. LIBRARY BOARD/CITY COUNCIL BUDGET MEETING OCTOBER 15, 1996 7:00 P.M. The joint City Council/Library Board meeting about the library budget for 1997 was held in the activity room October 15, 1996, at 7:00 p.m.. Those present were: Walt Fehst, Bill Elrite, Don Jolly, Nancy Hoium, Richard Hubbard, Barbara Miller, Patricia Sowada, Mayor Joseph Sturdevant, Robert Ruettimann, Ken Anderson, and Rebecca Loader. The meeting was called to order by Mayor Joseph Sturdevant. Ms. Loader welcomed everyone and thanked them for coming. It was explained that the agenda would be followed, with a time for questions after each presentation. The handouts that were distributed at this meeting will be forwarded to the two absent City Council members, Meg Jones and Gary Peterson. Mr. Hubbard and Ms. Miller presented the capital priorities portion of the agenda. The first priority capital improvement is the replacement of the current security system. Ms. Miller provided general information about the system and reasons for its replacement. Mr. Hubbard presented the itemized cost of the project. The supporting documents in the information packet were discussed. The second priority is to carpet the basement hallway. Project costs were reviewed. Mr. Ruettimann raised a question on whether or not this system is "shopping bag" safe. He explained that "shopping bag" is a way for thieves to circumvent security systems by wrapping a shopping bag in aluminum foil and then placing the bag inside another shopping bag and putting stolen items into it. Staff will.try to research this question. It was noted however, that if a thief wants to steal something there is no security system that will stop them, even if it is able to detect the theft. A fact sheet presenting figures and percentage differences for selected expenditures was presented by Mrs. Sowada. Mrs. Sowada explained that the amount listed in contingencies is for potential personnel salary changes, since contracts are not settled at this time for 1997. The library levy and revenue information were presented by Mrs. Hoium. The sources of revenue were outlined. The amount of revenue collected through August, 1996, is $15,516.35. Mr. Ruettimann asked about the camcorder. Response: Due to high upkeep costs and the necessity of charging patrons for its use the camcorder is no longer being loaned out. It is used for in-house productions only. Mayor Sturdevant questioned why the library levy is not the same as the City levy. Mr. Elrite responded to the Mayor's question. Maintenance of effort information was presented by Ms. Loader. The requirements on both the State and local level were reviewed. The current maintenance of effort language in the State Statute expires in 1996. Beginning in 1997 the former language will be reinstated. Maintenance of effort will surely be discussed by the legislature in 1997, but the outcome is not known. Mr. Ruettimann inquired whether there is a point at which this escalation of the budget amount will end. Response: That will depend on the outcome of the election and what the Legislature does in its future sessions. Mr. Ruettimann asked if the library only expended $390,000 in 1996, if we could lower the budget to that figure in 1997. Response: The minimum level of support has already been set by the state for 1997 at $413,768, the amount we expend is of no consequence. The Board is proposing a levy of $422,043 for 1997. This is a 2% raise over the 1996 levy. The statistic sheet was reviewed. This concluded the formal presentation of the budget. The floor was opened to general questions. Mr. Ruettimann asked if the surplus in the library budget was roiled back into the general fund. Response: No, that amount goes into a fund balance that, at this time, is not designated for anything specific. Mr. Ruettimarm expressed a concern over how high the fund balance would be allowed to get. It was explained that $200,000 of the $223,730 figure is a permanent loan from the general fund for operating costs from January to May when the first taxes are paid. Mr. Hubbard pointed, out that the libary's revenue and fund balance account for approximately $33,000 of the budget which is not being levied for. Mr. Ruettimarm asked about alternative sources of funding other than budget increases. Response: The library has been the recipient of many donations, is named in a living trust, and th~ children's librarian, Marsha Tubbs, is very proactive in procuring grant and donation money for children's programs and .materials. There being no further questions or comments the meeting was adjourned at 8:15 p.m. Respectfully submitted, J~anine M. Schmidt, Secretary to the Library Board of Trustees. The CiO, of Columbia Heights does not discriminate on the basis of disabiliO, in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all CiO, of Columbia Heights 'services, programs, and activities.