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HomeMy WebLinkAboutOctober 14, 1996 RegularCiTY OF COLUMBIA HEIGHTS (l") 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 AD ~NI S TRATI ON Mayor Joseph Sfurdevan~ Councilmernbers Donald G. Jolly Meg Jones Gary I~ Peterson City Manager Walter R. Fehst October 11, 1996 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, October 14, 1996, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation wilt be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. CALL TO ORDER/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Council Minutes MOTION: Move to adopt the Regular City Council Meeting Minutes of September 23, 1996. 2) Establish Work Sessions for October MOTION: Move to establish Monday, October 14, 1996, (immediately following the City Council Meeting), and October 21, 1996, at 7 p.m. as City Council Work Session Dates. 3) Approve Recreation Director's Attendance at MRPA State Conference MOTION: Move to authorize the attendance of the Recreation Director at the Minnesota Recreation and Park Association state conference to be held in Duluth, Minnesota, from November 5-8, 1996; and, that all related expenses be reimbursed from funds 101-45000-3105 and 101-45000-3320. 4) Approve Variance for Bruce Lamo, 2129 N. Upland Crest, Case #9610-50 MOTION: Move to approve the 3.75 foot front yard setback variance for 2129 N. Upland Crest due to the hardship of the topography of the lot and tree location. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF D~SABILIT~ tN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL AGENDA FOR OCTOBER 14, 1996, MEETING PAG~ 2 5) 6) 7) 8) 9) 10) 11) 12) Authorize Lease Agreement with NEI-College of Technology and Recreation Department MOTION: Move to authorize the Mayor and City Manager to enter into a lease agreement with NEl-College of Technology for the Recreation Department's use of NEI's gymnasiums from September 1, 1996 through May 31, 1997. Approve Revised Murzyn Hall Lease Agreement MOTION: Move to approve the revised Murzyn Hall lease agreement as outlined in the September 25, 1996, submittal by the Park and Recreation Commission. Authorize Installation of "Values First" Signs Throughout the City M©TION: Move to authorize staff to place up to 50 "Values First" signs throughout our community in order to serve as a reminder to our citizens and to support our "Values First" effort. Accept $1,000 Donation from the Columbia Heights Lions Club MOTION: Move to accept the $1,000.00 donation from the Columbia Heights Lions Club for the 1996 City fireworks display, and the cash amount reflected in the 881 budget account. Change Council Meeting Date of December 9, 1996, to December 2, 1996 MOTION: Move to change the regular City Council meeting date of December 9, 1996, to December 2, 1996, at 7 p.m. Approve License Applications MOTION: Move to approve the 1996 license applications as listed upon payment of proper fees, and to approve the rental housing licenses as listed on the October 14, 1996, memorandum from Lowell DeMars. Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. 1997 Business License Fees MOTION: Move to waive the reading of Resolution No. 96- ., as there are ample copies available to the public. MOTION: Move to approve the Resolution #96- ., approving the 1997 License Fee Schedule as presented. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS PUBLIC HEARINGS A. Public Hearing-Revocation/Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Nancy Shaleen Regarding Rental Property at 3849 Jackson Street N.E. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 96- ., there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 96- , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by Nancy Shaleen Regarding Rental Property at 3849 Jackson Street N.E. CITY COUNCIL AGENDA FOR OCTOBER 14, lg96, MEET~G PAGE 3 ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Nancy Shaleen Regarding Rental Property at 3849 Jackson Street N.E. in that the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing-Revocation/Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Robert Witt Regarding Rental Property at 4222 Monroe Street N.E. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 96- , there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 96- , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by Robert C. Witt Regarding Rental Property at 4222 Monroe Street N.E. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Robert C. Witt Regarding Rental Property at 4222 Monroe Street N.E. in That the Provisions of the Housing Maintenance Code Have Been Complied With. First Reading of Ordinance No. 1333, Ordinance Repealing Certain Sections from License Ordinance Section of the City Code RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1333 for October 28, 1996, at approximately 7 p.m. 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Resolution 96- , Resolution Establishing Amount of City Share and Amount of Special Assessments on Project 9601, Zone I Sealcoat, and Project 9515, Alley West of Quincy, 37th-38th, to be Levied RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 96- , Being a Resolution Establishing Amount of City Share and Amount of Special Assessments on Projects to be Levied. 2) Resolution 96- ., Resolution Dedicating Hillcrest Property (Track D, RLS #159 Which is Adjacent to Huset Park) as Park Land RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 96- , Being a Resolution Dedicating Track D, RLS #159, Anoka County as Park Land. CITY COUNCIL AGENDA FOR OCTOBER 14, 1996, MEET~G PAGE 4 3) Resolution 96- , Resolution Stating the City of Columbia Heights' Support for the Minnesota Livable Communities Act RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 96- ., Being a Resolution Electing to Continue Participating in the Local Housing Incentives Account Program Under the Metropolitan Liveable Communities Act. Bid Considerations 1) Award Contract for Retaining Wall Repair Along Sullivan Lake RECOMMENDED MOTION: Move to award the Sullivan Lake retaining wall repair to Atlas Foundation Company of Rogers, Minnesota, based upon their Iow, responsible quote in the amount of $8,200.00; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 2) Authorize Continued Software Maintenance Support for ARC/Info Software RECOMMENDED MOTION: Move to approve the annual software support for the Unix-based ARC/INFO Software in the amount of $4,052.00, including tax, to be paid for from Fund 720-49980; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 3) Reject Quotes to Repair Sanitary and Storm Sewers/Authorize Staff to Seek Quotes for Sanitary Sewer Repairs RECOMMENDED MOTION: Move to reject the quotes to repair the sanitary and storm sewers. RECOMMENDED MOTION: Move to authorize staff to seek quotes for sanitary sewer repairs on 3rd Street, 4th Street, and 43rd Avenue. Other Business 1) Approve Sale of Duplex Units at 4613, 4619, and 4625 Pierce Street RECOMMENDED MOTION: Move to sell the duplex units at 4613, 4619, and 4625 Pierce Street to Partners, Robert A. Kroll and Steve Meger, based on their proposal of $11,257.50; and furthermore, to authorize the Mayor and City Manager to execute the Bill of Sale for these buildings. 2) Approve Various Requests from the Information Management Committee RECOMMENDED MOTION: Move to authorize the completion of the computer network between Recreation, Library, and City Hall; to upgrade the 30 key essential users' computers to the Pentium level at a cost not to exceed $20,000 plus tax; to provide Windows training for the 30 key essential users; and to authorize staff to prepare and publish a Request for Proposals for a computerized document management software program to be used throughout the City. Funds are to come from the Capital Improvement General Government Building Fund (411) Budget for Optical Imaging. CITY COL~CIL AGENDA FOR OCTOBER t4, 1996, MEETING PAGE 5 3) Approve Three CDBG Contracts RECOMMENDED MOTION: Move to Approve 1995 CDBG Contract by and Between the City of Columbia Heights and Anoka County for $40,474 County-wide Rehabilitation Funds. RECOMMENDED MOTION: Move to Approve the 1996 CDBG Contract by and Between the City of Columbia Heights and Meals on Wheels for $3,080 Public Service Agency Funding. RECOMMENDED MOTION: Move to Approve the 1996 CDBG Contract by and Between the City of Columbia Heights and Anoka County for a Total of $237,370 for Public Service Agencies, Neighborhood Revitalization and Housing Rehabilitation. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney GENERAL COUNCIL COMMUNICATIONS A. Minutes of the October 1, 1996, Planning and Zoning Commission Meeting B. Minutes of the September 25, 1996, Park and Recreation Commission Meeting C. Minutes of the July 18, 1996, Charter Commission Meeting D. Other Communications 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) EXECUTIVE SESSION RECOMMENDED MOTION: Move to close the regular City Council meeting of tonight, October 14, 1996, to move to an Executive Session for the purpose of discussing labor contract negotiations, and that Linda Magee be appointed to keep a written record of same. RECOMMENDED MOTION: Move to reconvene the regularly scheduled open meeting of the Columbia Heights City Council on October 14, 1996, having been in Executive Session to discuss labor contract negotiations, a written record being kept by Linda Magee. 11. ADJOURNMENT Walter R. Fehst, City Manager WORK SESSION TO IMMEDIATELY FOLLOW THE EXECUTIVE SESSION OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY CO~CIL MEETING OF SEPTEMBER 22, 1996 PAGE 9 **CORRECTED PAGE** ADMINISTRATIVE REPORTS A. Report of the City Manager The City Manager passed out a report with recommendations from the staff Licensing Committee, which has been meeting weekly or bi-weekly for several months. The committee recommends elimination of several sections of the ordinance. The report/recommendations will be discussed at the next work session. The City Manager stated that the Values First Committee would like to attend the October 14th Council meeting to report on their work to date. The City Manager had a sample of a banner which the Values First Committee would like to have hung throughout the city. Suggestions given were along 40th and Central, City Hall, the malls, banks, and the library. Since we are so close to the holidays, another suggestion was to alternate a Values First banner, then a holiday banner, etc. Another suggestion was that perhaps the meetings of this committee should be at night to include more working people who cannot attend meetings during the day. B. Report of the City Attorney The City Attorney had nothing to report at this time. HERC Water Pipe Cleaning in Innsbruck There was a news item aired on Channel 5 recently regarding the water pipe cleaning in Innsbruck. This article was taped and shown at the council meeting tonight at this time. Concern over Local News Format Councilmember Jolly indicated his concern over the lack of local news coverage in our official newspaper. 9. GENERAL COUNCIL COMMUNICATIONS The minutes of the September 16, 1996, Traffic Commission Meeting and the September 3, 1996, Columbia Heights Library Board of Trustees Meeting were included in the agenda packet. 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) Dorothy Logan addressed the Council regarding candidate lawn signs and asked for clarification of timing regarding putting up and taking down political signs. The Mayor explained that by city ordinance, local campaign signs are to be removed 7 days after an election and can be put up again 30 days before the election. Ms. Logan wanted to know who enforces this law (our Police Department). OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 23, 1996 1. CALL TO ORDER/APPOINTMENT OF SECRETARY PRO TEM/ROLL CALL Mayor Sturdevant called the Council Meeting to order at 7:02 p.m. Carole Blowers was appointed as Secretary Pro Tem. Mayor Sturdevant and Councilmembers Jones, Jolly, Peterson, and Ruettimann were present. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA None. CONSENT AGENDA A. Motion by Councilmember Ruettimann, seconded by Councilmember Peterson, to approve the following items on the Consent Agenda: Approve of Council Meeting Minutes The Council approved the minutes of September 9, 1996, Council Meeting as presented. Approve Request for Block Party from Susan Klesch, 181 41st Avenue N.E. The Council approved the request of Susan A. Klesch for an Annual Block Party From 4 PM to 11 PM on October 5, 1996, with Permission to Block off41st Avenue N.E. from the East Side of the Alley on 41st to the 2nd Street Intersection. Rain date to be October 12, 1996. Approve Final Payment for LaBelle Pond Dredging - Municipal Project g9312 The Council accepted the Work for LaBelle Pond Dredging, Municipal Project No. 9312, and authorized payment of $2,500.00 to Park Construction Company of Minneapolis, Minnesota. Accept Donations of $3,536.00 to the Library The Council accepted donations as listed in the Council Letter in the amount of $3,536.00, to be used for materials and programs at the Columbia Heights Public Library. (Ed Carlson asked who made the donations to the Library.) Establish Budget Work Session on September 30 The Council established September 30, 1996, at 7 P.M. as a Budget Work Session. Establish Hearing Date for License Revocation/Suspension of Rental License at 3849 Jackson (Nancy Shaleen) and 4222 Monroe Street N.E. (Robert Witt) The Council established a Hearing Date of October 14, 1996, for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Nancy Shaleen regarding rental property at 3849 Jackson Street NE and against Robert Witt regarding rental property at 4222 Monroe Street NE. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 23, 1996 1. CALL TO ORDER/APPOINTMENT OF SECRETARY PRO TEM/ROLL CALl, Mayor Sturdevant called the Council Meeting to order at 7:02 p.m. Carole Blowers was appointed as Secretary Pro Tem. Mayor Sturdevant and Councilmembers Jones, Jolly, Peterson, and RueUimann were present. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA ' None. CONSENT AGENDA A. Motion by Councilmember Ruetfimann, seconded by Councilmember Peterson, to approve the following items on the Consent Agenda: Approve of Council Meeting Minutes The Council approved the minutes of September 9, 1996, Council Meeting as presented. Approve Request for Block Party from Susan Klesch, 181 41st Avenue N.E. The Council approved the request of Susan A. Klesch for an Annual Block Party From 4 PM to 11 PM on October 5, 1996, with Permission to Block off 41st Avenue N.E. from the East Side of the Alley on 41st to the 2nd Street Intersection. Rain date to be October 12, 1996. Approve Final Payment for LaBelle Pond Dredging - Municipal Project #9312 The Council accepted the Work for LaBelle Pond Dredging, Municipal Project No. 9312, and authorized payment of $2,500.00 to Park Construction Company of Minneapolis, Minnesota. Accept Donations of $3,536.00 to the Library The Council accepted donations as listed in the Council Letter in the amount of $3,536.00, to be used for materials and programs at the Columbia Heights Public Library. (Ed Carlson asked who made the donations to the Library.) Establish Budget Work Session on September 30 The Council established September 30, 1996, at 7 P.M. as a Budget Work Session. Establish Heating Date for License Revocation/Suspension of Rental License at 3849 Jackson (Nancy Shaleen) and 4222 Monroe Street N.E. (Robert Witt) The Council established a Hearing Date of October 14, 1996, for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Nancy Shaleen regarding rental property at 3849 Jackson Street NE and against Robert Witt regarding rental property at 4222 Monroe Street NE. OFFICIAL PROCEEDIN'GS COLUMBIA HEIGHTS CITY COUNCIL MEETI~G OF SEPTEMBER 23, 1996 PAGE 2 Establish Hearing Date for License Revocation/Suspension of Rental License at 1439 N.E. 42nd Avenue (Catherine Stephenson) The Council established a Hearing Date of November 12, 1996, for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Catherine Stephenson regarding rental property at 1439 N.E. 42nd Avenue. Restrict Parking on the North Side of 47th Avenue from 4th Street to 7th Street The Council restricted parking on the north side of 47th Avenue from 4th Street to 7th Street, based upon the recommendation of the Traffic Commission. Install Yield Signs on Quincy Street at 43rd Avenue The Council authorized staff to install yield signs on Quincy St. at 43rd Ave with temporary flags and permanent warning signs south of 43rd (Near 42nd Ave.) installed, based upon a recommendation of the Traffic Commission. Designate City's Voting and Alternate Delegate to the Annual Congress of Cities (Dec 7-10, 1996) The Council appointed Mayor Joseph Sturdevant as the Delegate and Councilmember Don Jolly as the Alternate to the National League of Cities t996 Congress of Cities in San Antonio, Texas, December 7-10, 1996. Authorize Staff to Seek Bids for Sewer Repairs The Council authorized staff to seek repairs for sanitary and storm sewer systems. Authorize the Sale, Salvage, or Disposal of Surplus City Property The Council authorized the sale, salvage, or disposal of surplus city property as indicated on the listing of surplus property. Report on Adopt-A-Park Program The Council recognized and thanked the organizations participating in the City of Columbia Heights' Adopt-A-Park Program, as listed in the Recreation Director's September 18, 1996, memo. Approve License Applications The Council approved the 1996 license applications as listed upon payment of proper fees. Payment of Bills The Council authorized paying the bills as listed out of proper funds. Roll Call: All ayes. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS mo The Mayor read the Proclamation for October is Polish American Heritage Month. Delores Strand and Tony Maciaszek accepted the proclamation from the Mayor. Delores gave a brief update on activities of the committee. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL MEETING OF SEPTEMBER 23, 1996 PAGE 3 B. The Mayor read the Proclamation for Women of Today Week. Connie Nickolas of the Columbia Heights Women of Today accepted the proclamation from the Mayor. PUBLIC HEARINGS A. Second Reading of Ordinance No. 1331, Amending Chapter 2, Section 9, of the City Charter Pertaining to Vacancies in the Council Motion by Councilmember Ruettimann, seconded by Councilmember Peterson to waive the reading of the ordinance, there being ample copies available to the public. All Ayes. ORDINANCE NO. 1331 BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 9, OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO THE VACANCIES IN THE COUNCIL The City of Columbia Heights does ordain: Section 1: Chapter 2, Section 9, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: CHAPTER 2 FORM OF GOVERNMENT Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, removal from the city, continuous absence from the city for more than three months, or conviction of a felony of any such person whether before or after without good cause to perform any of the duties of membership in the council for a period of three months. In each such case, the council shall by resolution declare such vacancy to exist and shall forthwith appoint an eligible person to fill the same until the next regular municipal election, when the office shall be filled for the unexpired term; provided that any vacancy resulting from a recall election or from a resignation following the filing of a recall petition shall be filled in the manner provided in such case. IS HEREBY AMENDED TO READ AS FOLLOWS: CHAPTER 2 FORM OF GOVERNMENT; Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, cessation as a resident of the city, continuous absence from the city for more than three months, conviction of a felony of any such person whether before or after qualification, the failure of any councilmember without good cause to perform any OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL MEETING OF SEPTEMBER 23, 1996 PAGE 4 of the duties of membership in the council for a period of three months or any other cause as may be provided for in Minnesota Statutes, as amended. In each such case, at the next regular meeting following receipt of notice by the council of one or more of the foregoing conditions, the council shall by resolution declare such vacancy to exist unless further investigation is required. Notice of said vacancy shall be posted at city hall for a period of two (2) weeks from the date of the adoption of the resolution declaring said vacancy. Notice shall also be published in a designated city newspaper for a period of two (2) weeks as soon as possible after the date of the adoption of said resolution, with the publication being completed no later than thirty (30) days from said date. Applications shall be sought and accepted from individuals interested in filling the vacancy, which applications shall be submitted to city hall, to the attention of the City Clerk, within 45 days from the date of said resolution. The Council shall interview each of the applicants within (thirty) 30 days from said date. Applications shall be sought and accepted from individuals interested in filling the vacancy, which applications shall be submitted to city hall, to the attention of the City Clerk, within 45 days from the date of said resolution. The council shall interview each of the applicants within 30 days from the close of the application period, and shall conduct said interviews in an agreed upon uniform manner as a council. After said 30 day period, the council shah make its appointment from the pool of applicants within 15 days, whether done so at a regular council meeting or a special meeting. The individuals so appointed shall fill said vacancy until the next regular municipal election, when the office shall be filled for the unexpired term by an eligible person elected at large in the manner hereinafter set forth; provided, however, that if a vacancy is declared by resolution after March 31st in the year of a regular municipal election, then the appointment process as set forth herein shall not take effect and any such vacancy shall continue to exist until said election, at which time the vacancy shall be filled for the unexpired term by an eligible person elected at large in the manner hereinafter provided. Notwithstanding anything to the contrary herein, any vacancy resulting from a recall election or from a resignation following the filing of a recall petition shall be filled in the manner provided in such case. This ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: Second Reading: Date of passage: September 9, 1996 September 23, 1996 September 23, 1996 Offered by: Seconded by: Roll call: Ayes: Nayes: Councilmember Ruettimann Councilmember Peterson Jones, Jolly, Mayor Sturdevant, Ruettimann, Peterson None Mayor Joseph Sturdevant Carole Blowers, Secretary Pro Tem OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL MEETING OF SEPTEMBER 23, 1996 PAGE 5 B. First Reading of Ordinance No. 1332, Amending Section 7.205(13), Ordinance No. 853, City Code of t977, Pertaining to Parking City Manager, Walt Fehst, asked that this ordinance be removed from the agenda as the Police Department can enforce this item and also issue permits. Motion by Councilmember Ruettimann, seconded by Councilmember Jolly, to remove Item 6B, first reading of Ordinance No. 1332, pertaining to parking, and refer the item back to the Police Department. All Ayes. At this time, Ms. D. Mulvihille from Fridley approached the Council regarding the issue of no parking from 2 a.m. to 6 a.m. on posted streets from November 1 to March 31st. Ms. Mulvihille stated that the signs should be bigger or more prominently placed so that people will notice them. She felt that not all people are aware of this regulation. It was explained that we announce this item in many various places, such as our city newsletter, the local paper, school announcements, etc. o ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Resolution 96-58, Resolution Approving the Use of New Retirement Factors by PERA for Consolidated Members Motion by Mayor Sturdevant, seconded by Councilmember Jones, to waive the reading of the resolution, there being ample copies available for the public. All ayes. RESOLUTION NO. 96-58 APPROVING THE USE OF NEW RETIREMENT FACTORS BY PERA FOR NEW RETIREMENT FACTORS FOR CONSOLIDATED MEMBERS WHEREAS, on March 14, 1994, the City Council approved the consolidation of the Columbia Heights Police Relief Association with the Public Employees Retirement Association, and, WHEREAS, legislation has changed, reducing the penalty for early retirement for PERA police and fine relief members, and, WHEREAS, the legislation requires the City Council to adopt a resolution approving the new retirement factors for consolidated PERA members. NOW, THEREFORE, BE IT RESOLVED, That the City of Columbia Heights approves the new PERA police and fire retirement factors for all consolidated PERA members. Passed this 23rd day of September, 1996. OFFICIAL PROCEEDINGS CO£UMBIA HF~IGHT$ CITY COUNCIL MEETING OF SEPTEMBER 23, 1996 PAGE, 6 Offered by: Mayor Sturdevant Seconded by: Councilmember Jones Roll Call: Jones, Jolly, Mayor Sturdevant, Ruettimann, Peterson Joseph Sturdevant, Mayor Carole Blowers, Secretary Pro Tem Finance Director Bill Elrite explained to the Council that their approval is needed for including consolidated members (who were under the Paid Police Relief Association) with police and fire retirees to allow for earlier retirement at less of a reduction in their PERA pension. The cost to the City for the consolidated PERA members would be $3,658 per year. However, the City will receive $3,436 a year for passing this resolution, resulting in a net cost to the City of $222 a year. The cost would remain in place until the three remaining consolidated PERA members retire, or the year 2010, whichever comes first. 2) Resolution 96-59, Resolution Approving the 1996 Planning and Zoning Fee Schedule Motion by Councilmember Jolly, seconded by Councilmember Peterson, to waive the reading of the resolution, there being ample copies available for the public. All ayes. RESOLUTION 96-59 RESOLUTION ESTABLISHING PLANNING AND ZONING FEE SCHEDULE. WHEREAS, the fees for Planning and Zoning applications have not been adjusted for the past fifteen years during which time the costs for processing such applications has increased, and WHEREAS, City Ordinance No. 853, City Code of 1977 (as amended) provides for the City Council to adjust the Planning and Zoning application fees periodically, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights hereby adopt the following Planning and Zoning fee schedule to be effective October 1, 1996. Type of Application Fee Lotsplit $150 - Residential $250 - Commercial Re-Zoning $500 Conditional Use Permit $t00 $ 20 - Filing OFFICIAL PROCEEDINGS COLUM~BIA HEIGHTS CITY COUNCIL MEETING OF SEPTEMBER 23, 1996 PAGE 7 Variance $ 75 - $100 Appeal $100 Site Plan Review $150 P.U.D. $250 Plat $250 R.L.S. $100 Residential Commercial Passed this 23rd day of September, 1996. OFFERED BY: Councilmember Jolly SECONDED BY: Councilmember Peterson ROLL CALL: AYES: Jones, Jolly, Mayor Sturdevant, Ruettimann, Peterson NAYS: None Mayor Joseph Sturdevant Carole Blowers, Secretary Pro Tem City Manager, Walt Fehst, reiterated that a survey had been done of thirteen cities regarding their planning and zoning fees. From that survey, we learned that our rates are in the low to mid-range. Councilmember Ruettimann asked for clarification for the residents what PUD (Planned Unit Development) and RLS (Residential Lot Split) meant. It was verified that the City is not currently charging for appeals, site plans, PUDs, plats, and RLS's. Bid Considerations 1) Authorize Purchase of Used Oil Distributor Public Works Director Mark Winson explained that last fall there was an incident which involved minor injury to an employee while using the current oil distributor. Councilmember Jones questioned if authorization was given to purchase another used distributor, could the current one be put in the auction this Saturday. Mr. Winson explained that we may get offers for this current piece of equipment, or if not, it would be best to place it in the Hennepin County auction in the spring. Motion by Councilmember Jones, seconded by Councilmember Jolly, to authorize the purchase of a 1974 Roscoe distributor with Ford tandem chassis from Ruffridge-Johnson Equipment Company of Minneapolis for $24,900, and installation of an electric heat system and related safety lid for $8,275 for a total of $33,175.00 plus applicable taxes; OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL MEETING OF SEPTEMBER 23, 1996 PAGE 8 the purchase to be made from the Capital Equipment Replacement Fund; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. All ayes. 2) Award Bid for Storm Sewer Replacement, Municipal Proiect Motion by Councilmember Peterson, seconded by Councilmember Jones, to award the Storm Sewer Replacement at LaBelle Park, 40th Avenue to LaBelle Pond, Municipal Project g9611, to F.F. Jedlicki, Inc. of Eden Prairie, Minnesota, based upon their low, qualified, responsible bid in the amount of $25,235.00, with funds to be appropriated from Fund 652-49499-5130; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. All ayes. C. Other Business 1) Discussion of Election to Eliminate the Civil Service Commission City Attorney, Jim Hoeft, stated that the options open to the Council to disband this commission are as follows: - The City Council cannot vote to put this item on the ballot. - An amendment made by the Charter Commission cannot override state statutes on this issue. ~ 25% of the total legal number of voters that voted at the last general election must sign a petition. - At the election, 2/3 of the voters must vote to abolish the commission. Vern Moore, Civil Service Commission member for fourteen years, addressed the Council. He stated that not only does this commission address grievances and disciplinary actions, they also handle final selections for new police officer positions as well as for the Fire Chief and other high ranking officers in the Fire Department. He stated that the commission is one member short. Mr. Moore stated that whether the commission is disbanded or not, the reporting structure in the city needs to be addressed. The City Manager reported that the City of So. St. Paul recently abolished their Police/Fire Civil Service Commission. He also stated that special legislation is a possibility to handle this issue. Many councilmembers felt that any commission vacancies should be filled, and with some possibly being redef'med. Motion by Councilmember Jolly to hold a public hearing on the future of the Civil Service Commission. Motion failed, due to lack of a second. Again, councilmembers felt that a list should be compiled and reviewed to f'md out what citizens are still available to serve, and appointments should be made to fill vacancies on this commission and any others with vacancies. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL MEETING OF SEPTEMBER 23, 1996 PAGE 9 this commission and any others with vacancies. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager The City Manager passed out a report with recommendations from the staff Licensing Committee, which has been meeting weekly or bi-weekly for several months. The committee recommends elimination of several sections of the ordinance. The report/recommendations will be discussed at the next work session. The City Manager stated that the Values First Committee would like to attend the October 14th Council meeting to report on their work to date. The City Manager had a sample of a banner which the Values First Committee would like to have hung throughout the city. Suggestions given were along 40th and Central, City Hall, the malls, banks, and the library. Since we are so close to the holidays, another suggestion was to alternate a Values First banner, then a holiday banner, etc. Another suggestion was that perhaps the meetings of this committee should be at night to include more working people who cannot attend meetings during the day. B. Report of the City Attorney The City Attorney had nothing to report at this time. HERC Water Pipe Cleaning in Innsbruck There was a news item aired on Channel 5 recently regarding the water pipe cleaning in Innsbruck. This article was taped and shown at the council meeting tonight at this time. Concern over Local News Format Councilmember Jolly indicated his concern over the lack of local news coverage in our official newspaper. 9. GENERAL COUNCIL COMMUNICATIONS The minutes of the September 16, 1996, Traffic Commission Meeting and the September 3, 1996, Columbia Heights Library Board of Trustees Meeting were included in the agenda packet. 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) Dorothy Logan addressed the Council regarding candidate lawn signs and asked for clarification of timing regarding putting up and taking down political signs. The Mayor explained that by city ordinance, local campaign signs are to be removed 7 days after an election and can be put up again 30 days before the election. Ms. Logan wanted to know who enforces this law (our Police Department). OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL MEETING OF SEPTEMBER 23, 1996 PAGE 10 It was also stated to Ms. Logan that candidates running for state-wide or federal offices do not have to take down their signs according to our local ordinance. This can be verified by calling the state Ethics Board. 11. ADJOURNMENT Motion by Councilmember Peterson, seconded by Councilmember Ruettimann, to adjourn the meeting at 8:53 P.M. Roll call: All ayes. Mayor Joseph Sturdevant CITY COUNCIL LETTER Meeting of: October 14, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER'S APPROVAL~ /~ ~: ~i~ wo~ ~.~0N D~ ~oR BY: ~. ~.~ ~.~~~ NO: , The following work session dates need to be established for October, 1996: Monday, October 14, 1996, Immediately Following the Council Meeting Monday, October 21, 1996, 7 p.m. RECOMY/ENDED MOTION: Move to establish Monday, October 14, !996, (immediately following the City Council Meeting), and October 21, 1996, at 7 p.m. as City Council Work Session Dates. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: October 14, 1996 ORIGINATING DEPT : CITY MANAGER AGENDA SECTION: CON$SN/ 4 ' NO: Recreation APPROV~AL~ ITEM: Attendance at MRPA State Conference BY: Randy Quale by Recreation Director ~ Recreation Director NO: ~, A ,~j DATE: October 4, 1996 The Minnesota Recreation and Park Association (M.R.P.A.) is holding their annual state conference in Duluth, MN on November 5 through 8, 1996. The M.R.P.A. state conference is an excellent opportunity to gain insightful information on the management of Recreation programs and facilities through the various educational sessions offered. The Recreation Director attended the M.R.P.A. state conference in St. Cloud, MN in 1995. The 1996 budget includes funds for attendance for this conference. The Recreation Director is also serving on the conference committee as the Meals Chairperson. The estimated cost is $562.00 (assuming advance registration by October 18, 1996). RECOMMENDED MOTION: Move to authorize the attendance of the Recreation Director at the Minnesota Recreation and Park Association state conference to be held in Duluth, MN from November 5 - 8, 1996; and, that all related expenses be reimbursed from funds 101-45000- 3105 and 101-45000-3320. COUNCIL ACTION: ADMiN: CCNiRPA. 96 EXHIBIT A CITY OF COLUMBIA ]~.IGHTS AUTHORIZATION REQUEST FOR CONFERENCES, WORKSHOPS, SCHOOLS AND SEMINARS This completed form must be presented to the City Manager by the Monday preceding the regular Council Meeting for approval of attendance. Estimated Cost: Registration: Travel: Budgeted for: ~[ Yes [] No Name of Individuals Attending: Date of Request: No Where: 50/...~ T'H/ How Will ~is Activity Help You ~or Yo~ Dep~ment? ~c~~ ~O~/ Please Attach Any Brochures or Information Related to This Event. , [ / ~ion Head Da~: F ~r~, Da~ of App~v~ by City ~cH: Upon approval by the City Manager or City Council (if applicable), this form will be submitted to the Finance Department with a copy of the form to the appropriate Division Head. This form is not a registration form or a request for pre-registration monies without a payment voucher and backup completed and attached. TRAVEL ADVANCE REQUEST Name and Location of Event: Dates: From Amount of Advance Transportation Meals, Lodging & Incidentals '-' .... Other (Specify) Total Adv_~nce If any item is to be paid directly by the Ci[y, write "DIRECT" in the blank and do not include an amount in "Total Advance". City Manager Approval: City Manager Date IN SIGNING BELOW, I 1. Ackrwwledge the above.requested amount iz an advance payment for travel and attendance at the above-ztated function. 2. Agree to subm. i( within fiv~_~ working days from the date of my return a travel expense report itemizing a~ho~ized e~en~itures and agree to refund to the City of Columbia Heights that portion of th~ adva~e ~Ot expired..~ Name Title Agency Mailing Address Phone City State Zip. Specify special needs to attend or participate in conference Meal diet requirements (Vegetar.ian, Diabetic, etc.) Please check type of registration: UI Professional .Registration Fees: Through 10/18 Institute # I [] $59 Institute # 2 [] $29 Conference Full Package [] $200' Conference Three-day no meals [] $175 Conf. Daity--Indicateday(s) W T F [] $79 C.E.U.s (at conference $15) [] $10 I-1 RetireeorStudent# After 10/18 Nonmembers** [] $s9 [] $79 [] $29 [2 $59 [] $240* [] $275 Fl $200 Fl $250 F1 $99 [] $129 Fl $10 [] $15 MPSA & MCEA Members are eligible for the MRPA Member Conference Rates [] Nonmember** Advanced registra- tion deadline is Frida.~, October 22, 1996. Late fees will be charged on all registrations received after this date. [] MPSA [] MCEA Support staffof MRPA Agency Members may attend the conference at member rates. Nonmembers: Join MRPA before the conference and take advantage of the member registration fee: Call MRPA for membership information at (612) 920-6906 or 1-800-862-3659. Retirees and students will receive a 50% discount offthe posted rate. Full package registration includes: Admission to all education sessions, coffee breaks, social hours, meals, and entertainment. Daily registration includes: Admission to all education sessions, meals, and coffee breaks. Conference Hotel: Holiday Inn Duluth (800-477-7089) · Ask for MRPA rates * $61/single/double. Meals-By-The-Day: Fl $35 Wednesday, November 6 - Continental Breakfast, Luncheon, Social Hour, EVening Buffet [~] $30 Thursday, November 7 - Breakfast Buffet, Lunch Buffet, Social Hour [] $25 Friday, November 8 - Continental Breakfast, Grand Finale Brunch Tot,fl Fees Institute # 1 $ Fl Institute # 2 $ Conference Registration $ CEUs $ [] Additional Meals $ [] Ahrens Facility $ (Minimum $10) Total $ Check # P.O. # · Complete the registration form and return it with a purchase order and/or check(s) made payable to MRPA. · Mail registration to MRPA, 5005 West 36th St., St. Louis Park, MN 55416-266t. ° CANCELLATION POLICY - A $10 handling fee will be assessed on alt cancellation requests received by October 22, 1996. No refunds will be given after this date. Alternates wilt be accepted at any time. After you have decided which sessions you are attending, please circle them on this grid so that we can make room assignments accordingly. g/l ~)- '¢/3 XkI4 Xkt5 W6 ~ '¢/g W9 WI0 Wll WI2 W13 W14 WI5 W16 WI7 W18 W19 W20W21 W22 W23 W24 W25 TI 'I'2 T3 T4 T5 T6 T7 T8 T9 TI0 TII T12 T13 Tt4 TI5 TI6 TI7 Fl F2 F3 F4 F5 ..Professionals and Students Morning Mentoring Program Wednesday, Nov. 7 I wish to participate in this program (See Flyer in your October Keeping Up.) Tour Registration--Thurs., Nov. 8 Park Tour: 10:00 AM--12:00 PM On Site Institute-UMD Rock Climbing Wall--1:154:00 PM ~looesota ~creatloo aod ~aFk.~ssociattoo $9th~ooual ~tate ~6o~fereoce 8[ ~Exbibit ~all J~ ~r~d~e to the c~ommunA~y ~DulUth cj~,ntertainment ~(~,onventxon ~enter ~uluth, ~]v~innesota ~Iovember 6-8, 1996 *Pre-q~oofereoce ~Iostitutes ~ovember 15, 1996 ~profit 8~ ~itfalls of ~ublic/~rivate ~artnerships ~gpraisal-~he ~y fro ~erformance ~Improvement Tired of "scrambling" to earn CEUs?? Frustrated when choosing between CEU sessions and those directly related to your community?? Here's your chance to avoid these problems... The 1996 Pre-Conference Institutes! Institute/4 1 Profit & Pitfalls of Public/Private Partnerships Members -- $59 Nonmembers -- $79 (Prices include dinner) Session One .... 3:00 - 5:30 PM Dinner ..............5:30 - 6:30 PM Session Two .... 6:30 - 9:00 PM What a lineup we have for you! Speakers from Lifetime Fitness, Maple Grove, Plymouth, New Brighton, Armor3, Building Commis- sion, and the Architect from the Family Service Center. We will review the process and programs involved in the partnership of the City of Plymouth and Lifetime Fitness for their new joint facility. There will be a special session on Armories. tfyou have seen the most recent ones in Brooklyn Park, Rosemount, and Inver Grove Heights, they are a far cry from the traditional drill center. We will also see how a coalition ofpubtic agencies was able to pool their resources and ideas to create the Family Service Center in New Brighton. This institute is mandatory for anyone considering a community center. 19C~6 Conference Commiliee: Conference Chair ....................................... Ward Wallin Program Co-Chair ......................................... Cris Gears Program Co-Chair .................................. Dale Gaasland Exhibit ttall Co-Chair ............................... Jon Oyanagi Exhibit ttall Co-Chair ............................... Eric Carlson Publicity Chair ........................................ Bret Heitkamp Entertainment Chair ................................. Thom Storm Isle of Innovation Chair ................................ Edie Cart Pre-Conference Institute Chair .............. Tim Howard CEU Chair .................................................. Marilyn Isaac Meals Chair .................................................. Randy Quale Physical Arrangements Chair ........................ Jim Kaas Morning Mentoring Chair .................. Randy Johnson Evaluations Chair .................................... Jon Buckellew Volunteer Chair .............................................. Sue Moyer Institute/4 2 Appraisal- The Key To Performance Improvement 6:00- 9:00 PM Members -- $29 Nonmembers -- $49 (Prices include snack break) Jack Farley, Founder and Director, Management Center, University of St. Thomas, St. Paul; President, Farley, Shapiro, Lindsay, Brown, Inc., Management Consultants; and Director, Management Institute, St. Scholastica, Duluth Everyone seems to agree that our personnel are our most important resource. Yet, most tend to do a haphazard job when evaluating staff. This session will focus on the place of performance appraisal in the management process. Alternative methods of appraisal will be presented and evaluated. The session will cover in detail: · Where appraisal fits in the managerial process · The alternative methods of appraisal · The appraisal interview · Dealing with employee responses to the appraisal interview You will receive a clear recognition of how performance appraisal contributes to effective management practice and a thorough understanding of the appraisal alternatives. ! Minnesota Recreation and Park Foundation Fund-Raising Silent Auction Wednesday, November 6 5:00-7:00 PM Holiday Inn IWednesday, November 6 i Morning Schedule Each breakout session has been assigned a code ([W1], [TS], [F3], etc.) so that we ma)' make room assignments for your comfort. Please mark your choices on the registration form grid. Thank you for your consideration. Registration Desk Open 7:00 Continental Breakfast 7:00 - 8:00 Welcome 8:00 MRPA President Mary Merrill Anderson Why Are Women So Strange And blen So Weird - Karl Mulle Keynote Servk*ex The Politics Of Trees ~I 1 - 9:30 Ralph Sievert, Jr., Director of Forestry, Minneapolis Park & Recreation Board No o~er component of our municipal infr~tmcture is more politically sensitive th~ ~ees. Real life exmples of urb~ fo~s~ politics ~d how to deal wi~ them will be presented. Crime Prevention Through ~2]-9:30 Environmental Design - Travis Christopher, Crime Prevention Specialist, Brooklyn Park Police Department ~ ove~'iew of"CPTED" stand,ds. This session will discuss crime prevention at ~e desi~ level. Working And Leading In Style [W3]-9:30 Parl I ~ Bridget Gothber¢. Community Community Kducaf~{m You wilt learn more about your o~ work sWle, how it relates to o~em, ~d most impod~tly, how it c~ improve your effectiveness ~ a community or org~i~tional leader. Learn also how to sell ideas to persons wi~ different styles, ~d how to create effective work terns by ~mplementing styles. Design And Building OrA ~V4]-9:30 Community Facility - Jim O'Brien, Architect, Williams/O'Brien Associates ~m how to identify ~e needs and objectives of your ~mmunity when pl~ing, desiring, ~d building a ~munity faciliw. Also, le~ how to establish co--unity "o~ership" by tracking ·ese needs ~d objectives ~mughout ~e Economic Impact Stud)' Of [WS] - 9:30 Parks & Recreation - Mark blcQuillan, Director of Parks and Recreation, City of Shakopee By applying the Municipal Recreation Economic Impact Modelto the City of Shakopee's par'ks and recreation program, Mark McQuillan was able to show a distinct correlation between municipal expenditures for parks and recreation and the local economy. Together Outdoors Minnesota tW61-9:30 Part ! -Jeanne Weis, Project Coordinator, Together Outdoors Minnesota, Vinland Center and Kathy McGillivray, Disability Service Counselor, Universit) of blinnesota Student Disability Center Together Outdoors Minnesota assists outdoor recreation sen'ice providers with information about working with people of all abilities and backgrounds, adapting facilities and programs, facilitating inclusion and increasing participation by diverse users. Will cover diversity awareness, the Americans with Disabilities Act, Universal Programming, and Universal Design and Accessibilib'. Fibro-cize IWTI - 9:30 Nancy Engels, bi. Ed., CTRS, Aquatic Specialist, Courage Center Aquatic exercise is the most desired form of exercise for people with Fibromyatgia, as well as the best tolerated means of increasing flexibility and endurance for daily activities. Signs, symptoms, and how an alternative to the typical class setting is impacting the lives of those with Fibromyalgia will be discussed. MN State Parks and Your pW8]- 10:45 Community- Bill Morrissey, Director, MN DNR-Division of Parks & Recreation Minnesota has one of the finest and most unique Designing A Comprehensive ~¥111- 10:45 Maintenance Plan - Tom Kozel, General Manager, ltillyard Will provide you with guidance in developing a manageable program that gives you control over what you are spending to clean your facility. Finding out where the labor is being spent, analyzing products, equipment currently utilized, and coming up with the best cleaning practices for cleaning in order to assist you in reducing/ managing your maintenance costs. Internet For Recreation [W12] - 10:45 Professionals - Chad ltaatvedt, Web Page Author, Northwoods Web Weaver Wilt introduce participants to the various resources of the interact and how the "information superhigh~zry" can be of use to recreation professionals by covering e-mail, news-groups and the World Wide Web. The focus will be on finding, sending, and receMng information, and the session will be presented using "on-line" demonstrations. Together Outdoors Minnesota IWl3] - 10:45 Pa rt I I - (See W6 for details) Mayor's Welcome Lunch 12:00 Wednesday, November6 ! Afternoon Schedule Renegade Comedy Theatre 1:00 The Ties (Trails) That Bind p~Vl41 - 2:15 Dan Collins, Trails Program Supervisor, bin DNR-Trails & Waterways It's no secret! Trails, pathways and waterways typically rate high, often #t in surveys, of&sired recreational amenities for our residents. Com~ state park s3 stems in the country'. Are you and · ' -and find ~ut what'res6ffr~es afc available, t!~e- ~- - ~" your community taking full advantage of this benefit? Are you a~vare of all the attractions of our state parks? Bill Morrissey, the director of our state parks, has done an outstanding job of listening to local concerns and building coalitions for supporting par'ks and open space. Come and find out how you can develop a mutually beneficial relationship. Providing Security At IW91 - 10:45 Large Events - Bill Jacobs, Captain, Minneapolis Park Potice and Eileen Kilpatrick, Manager of Special Services, Permits & Cohtracts, Minneapolis Park and Recreation Board How to plan a safe large event, how to determine security needs, where to get it, and how much it will cost. Working And Leading In Style [WI0] - 10:45 Part It - Bridget Gothb~.rg and Bob Wittman (Sec W3 for details) benefits of partnerships, and the latest trail design and designations. Bring your back pack, if Dan's presentation is boring tell him to take a hike... Then join him! Special Events: p,¥15] - 2:15 Administering A Marathon Scott Keenan, Director, Grandma's Marathon and Vicki Trauba, Executive Director, John Beargrease Sled Dog Marathon How to successfully mn and promote a marathon; including event planning, marketing and promoting, staying fiscally sound, working with volunteers, etc. Wednesday, November 6-- continued Reclaiming Communities [WI6] - 2:15 Part 1 - Bridget Gothberg, Community Ed Director and Bob Wittman, Manager of Adult Services, St. Louis Park Community Ed. People today are cD'lng out for a sense of community and connection - and there are few people better positioned to make this happen than recreation professionals. You will gain new knowledge about what the experts are saying about today's communities, and also learn practical tips that you can use to help people reclaim the sense of community and connectedness. Renovating You r Pool [WIT] - 2:15 Thomas Schaefer, USAquatics Methodological process to pool renovation or transtbrmation to aquatic center. Includes discussion of expanding aquatic program. Also, explanation of the starting process of renovation, which is the assessment of existing facility through final evaluation and recommendations. Designing A Website For Your [W18]-2:15 Recreation Department - Chad Haatvedt, Web Page Author, North woods Web Weaver Will provide participants with design guidelines for creating a web page for park and recreation programs. Covers layout, hosting options, in- house vs. contract authoring, and maintenance commitments (on-line examples will be provided). Attracting Birds In Winter {W19]-2:15 Bob lieller, Owner/Manager, Wild Birds Unlimited Nature Store Liability: ttow To Build A IW231 -3:30 Shield Around 'four Agency - John lierbert, Attorney, Recreation Programmer, City of Columbia lteights John will give municipal and nonprofit agency professionals an overview of the legal system, and provide them concrete tools to shield their agency from potential liability. Scheduled topics include volunteer management and a discussion of criminal histoD, background check legislation and procedure. MRPA Membership: Are We {W24] -3:30 Reaching You? - Membership Committee An overview of past research objectives. A round table discussion on where we (MRPA) are. The desired outcome for this session is to set the work plan for the MRPA membership, and how we can reach those goals. x3 ho's SettinR The Stamlard? lW251-3:30 Mark 'D~emig, Recreation Services Program Assistant, Ramsey County Parks & Recreation; Ron Devalk, DMsion Facility Manager, Hennepin Parks; and Jody Yungers, Recreation Services Manager, Ramses' County Parks & Recreation Presentation of the results of a survey on beach and waterfront operations in Minnesota. Isle Of Innovation, 4:30-6:00 Student Network Social, Holiday Inn Job Mart, and MRPF Silent Auction Dinner/Entertainment 6:30-9:00 At Grandma's Sports Garden Will give you the essentials for attracting birds to ] ~ your yard in winter and what works for a good T h u rs d a y, No v e m b er 7 I wildliI~habitat. ' ...... ':', .":', MorningSrl~edule ' The Cross Range Trail [W20]-3:30 Bob Whalen, Chair, Mesabi Trail Work Group The Mesabi Trail is a 132 mile scenic trail from Grand Rapids to Ely. It follows mostly abandoned railroad grades and will create opportunities for users to experience this area's mining and ethnic history, geology, and vdldlife. Psycho Blond: The One- [W21]-3:30 Minute~'~ Workout - Linda Johnson, Psycho Blonds'~: Education and Entertainment Services Lack of time is no excuse for not getting or being in shape, Learn and laugh your way through the One-Minutes~4 Workout. It's a safe, doable, enjoyable, beneficial, and non-overwhelming method that will leave you with 1,439 minutes in the day to do... whatever. Reclaiming Communities [W221- 3:30 Breakfast Buffet 7:00 - 8:00 Morning Mentor Program 7:45 Professionals and students meet at Registration Desk Will Steger 8:00 Renowned Polar Explorer Sponsored By Minnesota Recreation and Parlt Foundation Park Tour 10:00-12:00 Lakewalk, Lake Place, Chester Bowl, and Enger Tower Adventure Recreation iTl] - 10:00 Sunny Helbacka, Duluth Parks & Recreation; Clyde Armstrong, Thistledew Camp for Boys; Ron Weber, Duluth Community Schools; Rod Raymond, Life Fitness Director, UMD Dept. Recreational Sports; and Dr. Ken Gilbertson, UMD Dept. HPER Meeting the recreational needs of people should be a 's,~hote" or circular approach. This presentation v~4ll illustrate how multiple agencies are collaborating and cooperating to meet participant needs. Note that "participant," in one program, includes youth, leaders, and the agency(s). The Futures Of A "Knowledge IT21 - 10:00 Work" Society: Implications For Parks, Recreation and Leisure Professionals - Part l - Arthur Harkins, Faculty, Department of Educational Policy and Administration, t'niversity of Minnesota We are being bombarded by cultural and technical innovations. How do these affect our ability to do our work? What are the long-term service implications? How can we provide services that cut across ail customer types? Find out how the concept"Knowledge Work" can be success fully applied to your situation. Youth Programs For Varying iT3] - 10:00 Abilities - Part I - Polly Harrison Have you been approached by a youth with a disability or his/her parent about participating in your program? The truth is it can be an enriching experience not only for the youth with the disability, but for alt participants and staffi This session wilt address how to be inclusive of youth with disabilities in traditional programs and make it work. Building A Skateboarding [T4I - 10:00 }'ark B'ith Zero Do~n- Part l-Terry qd~'6ttz an,) RYndv O'p'¢}l(. B't]rn'(x~lle:- - Parks and Recreation; Dr. Richard Mantey, President, Mantey & Associates; and Doughs D. tlolm, Berkley Risk Services In 1996 a local nonprofit group was formed in Burnsville with a mission off Providing a facility in which skateboarders, in-line s 'katers and bicycle enthusiasts could practice and develop their skills in a safe and challenging environment. This session ~MII explore the critical partnerships which were established to make the project successful, share the process used, obstacles encountered, and the liability issues which were considered. Thursday, November 7-- continued Recreation Is Alive And Well In ITS] - 10:00 North America -,Speaker from the University of Manitoba We are initiating a program xvhereby we invite presenters from neighboring regions to share information with us. This year we are honored to have some Manitoba guests with us. This is the first step towards strengthening the relationship that will find our 1998 State Conference as part of a Regional Conference in Winnipeg. They have some great ideas and approaches to leisure services in Canada. Come and learn more about it. Trail Master Planning IT6] - 10:00 Robert [lemming, President, Hemming and Associates Sur~'eys consistently rank trails and pathways at or near the top of desired amenities in a community. This session will give you an overview of the tract planner's process including site selection, community input, costs, safety, types of user groups, and maintenance. The Futures Of A "Knowledge [T71-11:15 Work" Society: Implications For Parks, Recreation and Leisure Professionals (see T2 for details) Youth Programs For Varying [T8] - 11:15 Abilities - Part Il - (see T3 for details) Building A Skateboarding IT9] - 11:15 Park With Zero Down - Part Il (see T4 for details) PERA - Pete Miller lTl0] - 11:15 Session gives a thorough overview of your PERA Pension; addressing such questions as: What is it? What's done with your contributions? How and when are retirement option choices made? When can PERA Pension be elected and dragon? And much more Lake bupcrior's Fabled [Tll]- 11:15 Shipwrecks - C. Patrick Lahadie, Director, Corps of Engineers Canal Park Museum Best-knox~q of western Lake Superior's shipxwecks, from fur trade to 20th Century industrial era, including the famous Edmund Fitzaerald: Illustrated tack. Exhibit Hall 11:30-4:00 Exhibit Hall Luncheon 11:30-1:30 Thursday, November 7 [ Afternoon Schedule On Site Institute 1:15-4:00 UMD Rock Climbing Wall ltuses leave [rom 9ECC lobby at start time. Parks & Recreation: Your Best ltl2] - 1:45 Investment - Jim Petersen, Ph.D., Associate Professor, Mankato State University This will be the slogan of our next marketing campaign. The posters are ready to go! We will have shirts, coffee mugs and other merchandising items as ;;'ell. However, the best part of this campaign to influence and encourage support for par'ks and recreation will be our very own video! Jim "Spielberg' Petersen, Associate Professor, Mankato State University, Department of Recreation, Parks, and Leisure Services is producing a video to highlight this campaign. Presently it is a work in progress. Come see some of the "rushes" and offer suggestions for future footage. Forecasting For The Ever ~TI3] - 1:45 Changing Future - Jay Lotthammer, Proo~ram Superx isor, Broukl? n Park Recreation and }'}*rk~ l),.'pa~ tment Discover tools and techniques to assist recreation professionals in an environment where change is becoming the only constant. This systematic approach generates possibilities and scenarios, and guides both the professional and the organization to a positive future. History Of The Iron Range lTl4] -3:00 Ed Nelson The discovery of large deposits of[mn in Northern Minnesota's wilderness during the latter part of the 19th Century forever changed the natural landscape.., and the course of world history. Slide presentation on the history of iron mining in Minnesota, including a discussion on the economic and social history of the region. Slides are from the photo collections of the Iron Range Research Center, Chisholm, Minnesota. Understanding TheCustr, mer {T15]-3:00 Diam X'c.~tin, Organizational }-~.~veh4m~r nt Provides "straight talk" about customer service. This is an honest look at what it is like in the "real world" of customer service. The aim of this program is to help you understand today's customer and how they are changing. Being success ful in today's marketplace means responding to the customer with a new philosophy and a new focus. Investment In Parks And {TI61 - 3:00 Recreation - Jay Dobbs, Investment Officer, Baird, Inc. Most of your best investment opportunities are right before your eyes! The growth in the leisure service industry' has been outstanding: In-Line Skating, Golf, Cycling, Camping, etc. Learn how to take advantage of the parks and recreation industry to make intelligent personal investment decisions. Serve & Volley lTl7] - 3:00 Marcia Bach, Executive Director; Pat Colbert, Junior Recreational Tennis Director; Dick Nelson, Adult Recreational Tennis Director; and Bill Roddy, Muir[cultural Tennis Director The Northwestern Tennis Association is the local office of the United States Tennis Association, promoting and developing the grm~lh of termis in Minnesota, North and South Dakota, and western Wisconsin. We will provide information about our services and programs, which will enhance every aspect of tennis in your community. The NWTA staffwill be available to answer questions regarding tennis opportunities for all ages and abilities, wheelchair programs, after-school activities, and the multicultural initiative. Play Tennis America! GET IN THE GAME! Hoop Nightmares Part 2 3:00-4:30 Washington Center Exhibit Hall Closes 4:00 Exhibit Hall Social 4:00-5:00 & Prize Drawing Omni-Max Theatre 6:00-?:00 Dinner On Your Own 7:30 SMRPA/MPRB Socials 9:00-11:00 Friday, November 8 Morning Schedule (No CEUs offered) Continental Breakfast 8:00-9:00 1q96 Legislative Update [Fl] - 9:00 Maurecn Du~and, Director CommuniLv i'lannmg. Minceapolis Pa'rk hnd ' Recreation Boa~ d, 5IRPA Leg,,tat[ye Committee Chair Reviewthe legislative issues that affected parks and recreation in 1996, including: the State Bond Legislative Commission on Minnesota Resources; the Block Grant proposals; short analysis of Senate candidates' positions, who won and what it means to parks and recreation. Law"ful Gaming Committee [F2] - 9:00 Meeting - Steve Michaud, Director, Laker[lie Parks and Recreation, Lawful Gaming Committee Chair Annual review and discussion with membership on MRPA Lawful Gaming activities. In calendar year 1996, the total MRPA Grants awarded was $225,445.81. "~ 't'our Parks - WCCO TX' [F3] - 9:00 Promotion for 1997 campaign. Name Agency Title Mailing Address Phone City State Zip Specify special needs to attend or participate in conference Meal diet requirements (Vegetarian, Diabetic, etc.) Please check type of registration: [] Professional Registration Fees: Th ro ugh 10/18 Institute # 1 [] $59 [] $59 Institute # 2 ~3 $29 [2 $29 Conference Full Package [] $200 * [] S240' Conference Three-day no meals [] $175 [] $200 Conf. Daily--Indicate day(s) W T F [] $79 [] $99 C.E.U.s(atconference$15) [] $10 [] $10 [] Retiree or Student # [] Nonmember** After 10/18 Nonmembers** [] $79 Advanced registra- [] $59 tion deadlineis Friday, [] $275 October 22, 1996. [] $250 Late fees u'ill be charged on all [] $129 registrations received [] $15 after this date. [] MCEA MPSA & MCEA Members are eligible for the MRPA Member Conference Rates [] MPSA Support staffof MRPA Agency Members may attend the conference at member rates. Nonmembers: Join MRPA before the conference and take advantage of the member registration fee: Call MRPA for membership information at (612) 920-6906 or 1-800-862-3659. Retirees and students will receive a 50% discount offthe posted rate. Full package registration includes: Admission to all education sessions, coffee breaks, social hours, meals, and entertainment. Daily registration includes: Admission to all education sessions, meals, and coffee breaks. Conference Hotel: Holiday Inn Duluth (800-477-7089) * Ask for MRPA rates Meals-By-The-Day: [] $35 Wednesday, November 6 - Continental Breakfast, Luncheon, Social Hour, Evening Buffet [] $30 Thursday, November 7 - Breakfast Buffet, Lunch Buffet, Social Hour [] S25 Friday, November 8 - Continental Breakfast, Grand Finale Brunch Institute # 1 $ Institute # 2 $ Conference Registration $ CEUs $ Additional Meals $ Ahrens Facility $ Total $ (Minimum $10) Check # P.O. # * $61/single/double. Professionals and Students Morning Mentorinl! Proaram Wednesday, Nov. 7 I wish to participate in this program (See Flyer in your October Keeph~g Up.) [] [] Tour Registration--Thurs., Nov. 8 Park Tour: 10:00 AM--12:00 PM On Site Institute-UMD Rock Climbing Wall--I: 15-4:00 PM · Complete the registration form and return it with a purchase order and/or check(s) made payable to MRPA. · Mail registration to MRPA, 5005 West 36th St., St. Louis Park, MN 55416-2661. · CANCELLATION POLICY - A $10 handling fee will be assessed on all cancellation requests received by October 22, 1996. No refunds will be given after this date. Alternates will be accepted at any time. After you have decided which sessions you are attending, please circle them on this grid so that we can make room assignments accordingly. W1 W2 W3 W4 W5 W6 W7 W8 W9 WI0 Wll W12 W13 WI4 WI5 WI6 WI7 WI8 WI9 W20W21 W22 W23 W24 W25 TI T2 T3 T4 T5 T6 T7 T8 T9 T10 TII T12 TI3 Ti4 TI5 TI6 T17 Fl F2 F3 F4 F5 Rush Creek Golf Club an 18-hole championship public golf complex in Maple Grove, MN. Look for '97 Junior Golf Programs!! For more information call 494-8844. · SPECIAL, Programs Available: Monday-Friday 10:00am-5:00pm (minimum groups of 15 people) Cost: $9.95 per person (tax exempt with form ST-17) $10.95 per person (non tax exempt) (one free chaperon pass for every t0 members) **Must be paid with one association check *Food options available, please inquire Knott's Camp Snoopy, Group Sales (612) 883-8797 Friday, November 8 (continued) MRPA Investment Club IF4] - 9:00 Jay Dobbs, Investment Officer, Baird, Inc. Want to learn more about the Stock Market and other invvstment opportunities? With sufficient mtc:est~ w~.are c. onsidering the -.-- _ organization of an Investment Club for those MRPA members that wish to participate. This should be an excellent opportunity to become enlightened about various investment options. The primary purposes of an Investment Club are: 1) Education, 2) Socializing, and 3) Increased wealth. We intend our club to be affordable and enjoyable. Join us. Why We Live ltcre IFSl-10:00 Sam Cook, Outdoors writer and colunmist, Duluth News- Tribune Grand Finale Brunch ll:00 LEAKING? STOP needless p..ropert_y dame§e_ We pinpoint I~idden water leaks with high tech electronic equipment and make permanent repairs. · We' locate'concealed-water leaks under concrete~ --. slabs, asphalt, walls, or in any hidden area. · We locate and track drain, waste, sewer lines and septic tanks. · We locate leaks in pools, spas & fountains. 542-9228 DETECTION ~ t993, American Leak Delection, Inc. LEA~E~¢ RANDY QUALE DIRECTOR OF RECREATION COLUMBIA HEIGHTS RECREATI 530 MILL ST NE COLUMBIA HEIGHTS, MN 55421 ':+:' 0 -Site flour Thursday, Nov. $ 10:00 AM--12:00 PM Park Tour: Lakewalk, Lake Place, Chester Bowl, And Enger Tower x 0 -c ite clI, stitute x Thursday, Nov. 8 1:15-4:00 PM UMD Rock Climbing Wall--S15 Buses leave from DECC lobby at start time. 1996 ~I~.~ Cl[xhibit ~Iall: ~Hin ffhe ¢~Jra~d 9rize! Win a weekend in Duluth just by visiting the booths! Collect clues to a mystery at each booth and solve the puzzle to be eligible for this wonderful dream getaway. In addition, vendors will offer many fabulous prizes. If that's not enough, LUNCH will be served in the Exhibit Hall for your dining pleasure. The Exhibit Hall will be full of great ideas for every park and recreation professional, from Therapeutic to Municipal to Parks to Programming to Commercial and more! Gather trip ideas, see adaptive equipment, find out current trends, connect with people in the know. Knott's Camp Snoopy, Dudley Sports, USAquatics, Tessman Seed, Musco Lighting~ engineers, architects, entertainment and lots, lots more. · · .'"1997 Confere_nce .'.' ' November 12 14' · · ·· · . Rochester, Minnesota .' ·· · · Mark your calendar now! o ° · · · Committees are forming · · · · Call MRPA to volunteer · · · · · · · Ahrens National Recreation and Park Association Facility ?} Ii[tie over. .a year ag°._.Cla.ud?. A~hrens. annp_u_nc~ed his magnificent Challenge. A pledge of $I million to thc NRPA for the creation ora national home for the parks and recreation movement, if the NRPA could match his gift dollar for dollar. The NRPA has joined in the support of this endeavor through a pledge to the Hall of States. On behalf of the membership, the MRPA responded to the challenge by pledging $3,000, with the hope that our members and Foundation would come forward with some financial support. The MRPF has already contributed $1,500 to the project. A great start! We would like to encourage our individual members to help us fulfill the challenge. Please consider making a donation to the Ahrens Institute in conjunction with our State Conference. The donation can be made along with your registration or at the MRPA/NRPA booth during the '96 Conference Exhibit Hall. Your financial support will be greatly appreciated. CITY COUNCIL LETTER Meeting of: October !4, 1996 AGENDA SECTION: C0N SENT ORIGINATING DEPT.: CITY MANAGER NO: 4 Planning and Zonin/~ APPROVAL ITEM: Variance, Bruce Lam° ~,~, ~ BY: Tina Goodro~/)~.3/ BY~~/~ NO: Case #9610-50, 2129 N. Upland Crest DATE: October The Planning and Zoning Commission reviewed the request of Bruce Lamo for a 3.75 front yard setback variance for the construction of a 23' x 21' attached garage at 2129 N. Upland Crest. Section 9.108(4) (c) of the R-2 portion of the Zoning Ordinance requires a twenty- five (25) foot front yard setback. A site plan has been submitted by Mr. Lamo. The reason for the request is to convert the existing garage into a den and add an attached two car garage. The drawing does indicate that the requirement of 20 feet between the garage door and the street or alley it faces will be met. However, the proposed garage will encroach 3.75 feet into the front yard setback. The site plan also indicates that the east side yard has fifteen (15) feet and the west side has only five (5) feet. This makes the placement of a two car garage difficult. The rear half of the side yard and the rear yard slope down. The rear yard is built-up with significant sized trees and landscaping. With this slope and tree location, it would not be possible to locate the garage in the rear with a driveway extending along the side of the house. These items do constitute a hardship according to the variance section of the Ordinance 9.105(3) (d). In recommending a variance, it shall be found that by reason of exceptional topography, soil conditions, tree number or location, water conditions, the owner of such lot would have an undue hardship in using his lot in a manner customary and legally permissible within the rules of the Zoning District. It may be helpful for Council members to visit this site before the meeting. Mr. Lamo plans on utilizing a portion of the existing garage for a den. He will have to reposition a front window for the garage addition. He also plans for an entry door on the east side of the garage and passage leading into the house. Because of the limitation on each side yard for a two car garage and the slope in the rear of the property and tree location limiting a garage addition, the Planning and Zoning Commission unanimously recommended approval of the 3.75 foot front yard setback variance. RECOMMENDED MOTION: Move to approve the 3.75 foot front yard setback variance for 2129 N. Upland Crest due to the hardship of the topography of the lot and tree location. COUNCIL ACTION: ccag1096.nol CITY OF COL~IA HEIGHTS ~pplicationFor, ~ezoning Variance / Pr£vacy Fence Conditional Use Permit ... Subdiv£sion Approval . Site Plan Approval ~ O~her 1. Street Address of Subject Property, Application Date, Case ~o: Fee; Z~) Date Pa£d ~eceipt No: , ~7~,/ Legal Description of Subject Propertys Applicant Address: ,~ f~ ~ /~' Phone, ~/- ~?/'~7~J Descr:~pt£on of l~equest, t~,--','rc' Ow.ner~ Name ~ Addre Phone o Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning Proposed Use 8. Exhibits Submitted (maps, diagrams, etc.) Acknowledgment and Sisnature~ The unders£~ned hereby represents upon all of the penalties of law, for the purpose of'inducing the City of Columbia Heishts to take the action herein requested, that all etateRents herein are true and that all work herein mentioned ~£11 be done in accordance with the Ordinances o~ the City o£ Columbia Heights and the lava of the State of Hinnesota. Si~nature of Applicant Date, · Taken Bye_ .----- 2129 North Upland Crest Columbia Heights, ~i~ 55421 Sept. 19, 1996 Planning~ssion 590 40thAve. City Hall ColumbiaHeights, MN 55421 Dear Plannirg Cu~,~Lssioners: I vx~td like your permission to expand my house and attached garage to within 3-1/2 feet of _~/ east lot line. ~-~ goal is to upgrade my home by replacing the existing single stall garage with a two stall garage, and add a den. I have attached copies of my existing plot plan and proposed plot plan for your reference. 6llrrentty, the east edge of my garage is five feet from the lot line. I feel the only way to upgrade the current single stall garage to a ~,~ stall garage is to build a n~ garage, attached to r>.e ~nt of my home. I would use the section of the garage which is currently attached to the house to create a den. However, I want to preserve as muc~h o~my ~home's frontal exposure and yard as possible. Therefore, by allowing my to build a new garage within 3-1/2 feet of the lot line, i believe i will achieve my goal by the best means possible. My proposed plan also incorporates the existing roof line of the house, so even though the walls would move closer to the edge of the property, the roof ~ld not. If I am not granted permission for my proposed plan, I will have to decide vgnether to build a two stall garage utilizing an additiop~l 1-1/2 feet of the front of the house and yard, or sell my homm and move. Neither of these alternatives are attractive to me. I believe the curb appeal of a ho~e is impo~ rtant to a neighborhood. By building a garage that blocks too rmagh of the front of a hc~e, it looks out of proportion. However, even though my family and I have greatly enjoyed the six ye~s we have lived in our horns, the winters here demand a garage to accc~.~date our vehicles. I appreciate your thoughtful consideration of my request, and I understand and accept your decision regardless of the outcome. Sincerely, Bruce 7~.~ I rt' Lol CITY COUNCIL LETTER Meeting of: October 14, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: 4 Recreation APPROVAL ITEM: NEI-Cotlege of Technology Gymnasium BY: Randy Quale, By:~//~ ~~~ Usage Lease ~ Recreation Director NO: ~' A ·~2 DATE: October 2, 1995 Each year the Recreation Department uses the two gyranasiums at NEI-College of Technology located at 825 - 4!st Avenue NE, Columbia Heights. NEI charges the City of Columbia Heights $1.00 per year for our usage. The City reimburses NEI monthly for utility expenses on a pass through cost basis. Also, the City shares in the cost of resurfacing supplies with Columbia Heights School District 13 on a prorate basis for annually resurfacing NEI's wooden gym floors (NEI provides the labor and equipment to perform the gym floor resurfacing.) In addition, the City reimburses NEI for custodial expenses whenever the gynlnasiums are used on a Saturday. During the 1995-1996 season, NEI charged the City a total of $4,467.00 for use of their gymnasiums: $2,346.00 for utility charges; $1,388.59 for gym floor resurfacing supplies; and $732.30 for Saturday custodial charges. The 1995-96 utility charge was $2.05 per hour of use for the east gymnasium and $3.95 per hour of use for the west gymnasium. These figures reflect a 50% reduction from the fees originally proposed by NEI last year. NEI agreed to the one year 50% reduction to keep the Recreation Department's program participant fees from increasing too much at one time. The charge for a custodian on Saturdays (at overtime) is approximately $26.00 per hour. It is estimated that the charges for the 1996-97 season will be $6,200.00 ($4,800 for utility and Saturday custodial charges plus $1,400.00 for gym resurfacing supplies). The increase in charges for 1996-97 season is due to an increase in the utility charges ($4.10 per hour of use for the east gymnasium and $7.90 per hour of use for the west g!rmnasium). NEI-Coltege of Technology has drafted a new lease (see attached) and is requesting the City of Columbia Heights to enter into the lease agreement. The lease has been reviewed and approved by both the City Attorney and the Park and Recreation Commission at their September 25, 1996 meeting. RECOMYzENDED MOTION: Move to authorize the Mayor and City Manager to enter into a lease agreement with NEI-College of Technology for the Recreation Department's use of NEI's g!zmnasiums from September !, 1996 through May 31, 1997. COUNCIL ACTION: attachment ADMIN: CCNEILEA. 9 6 LEASE AGREEMENT CITY OF COLUMBIA HEIGHTS/NEI COLLEGE OF TECHNOLOGY This lease agreement, made in duplicate this 28th day of August, 1996, by and between NEI COLLEGE OF TECHNOLOGY, hereinafter referred to as "Lessor", and CITY OF COLUMBIA HEIGHTS, hereinafter referred to as "Tenant" or as "Lessee", for the benefit of the Columbia Heights Parks and Recreation Commission. Witnesseth: That the Lessor in consideration of the rents and covenants hereinafter mentioned, to be paid and performed by the Tenant, does hereby demise, lease, and let unto the Tenant, and the Tenant does hereby hire and take from the Lessor, the premises described herein situated in the City of Columbia Heights, County of Anoka, State of Minnesota. 1. Description of Premises The leased premises consists of both the large and small gymnasiums located in the building known as NEI COLLEGE OF TECHNOLOGY, located at 825 - 41st Avenue Northeast, Columbia Heights, Anoka County, Minnesota. The large gymnasium is located on the west side of the building and the small gymnasium is located on the east side of the building. 2. Times and Dates of Rental The aforementioned large and small gymnasiums are leased by Lessor to the Tenant Mondays through Thursdays from 6:00 p.m. to 10:00 p.m. from September 1, 1996, ~through Mav 31, 1997. 3. Nature of Occupancy Tenant shall use the facilities for basketball, volleyball, and similar athletic activities suitable to a gymnasium. 4. Responsibilities of Lessor Lessor shall provide adequate heating, lighting, and hot and cold running water for the leased premises, so that the leased premises may be used by Tenant for its intended purpose. Lessor shall permit Tenant to use the basketball baskets, scoreboards, and volleyball standards now in place on the premises. Lessor shall provide routine maintenance and cleaning services for the gymnasiums. 5. Tenant's Equipment Responsibilities Tenant shall provide all equipment of every kind needed for its use of the gymnasium except for those items for which lessor is responsible pursuant to paragraph 4 above. ! of 5 6. Tenant's Utilities Responsibilities Tenant agrees to reimburse the Lessor, on a pass through cost basis, for Lessor's out of pocket utility expenses monthly. The cost is as follows: The East Gym $4.10 per hour; the West Gym $7.90 per hour. These charges will be reviewed yearly. 7. Tenant's Gym Floor Responsibilities Tenant acknowledges that they are the primary user of the Gyms. Accordingly the Tenant will be responsible for sharing the cost of resurfacing the wooden gym floors with the Lessor and the other primary user of the gyms, Columbia Heights School District 13. The Tenant and Columbia Heights School District 13 shall share in the cost of the resurfacing supplies (i.e., polyurethane) on a pro rata basis, and the Lessor shall provide the labor and equipment to perform the resurfacing. 8. Supervisor Tenant covenants that it wilt Provide adequate adult supervision of all activities at all times it is leasing the leased premises. 9. Tenant's Responsibility for Damage Tenants shall be responsible for the costs of repair of any damages occurring to the gymnasiums and lockers during its leasing of the same, excepting normal wear and tear. Tenant shall promptly notify Lessor of any damage that occurs during Tenant's use of the leased premises. Lessor shall promptly notify Tenant of any damage which Lessor observes and which occurred during the use of the leased premises by Tenant. Lessor shall repair such damage and bill the cost of said repair to Tenant, who shall promptly pay the same. Tenant further covenants and agrees not to waste or misuse water, electricity, or any other utility which is or may be furnished by Lessor. 10. Compliance with Laws Tenant covenants that it will not use said leased premises or permit the same or any part thereof to be used for any purpose or in any way contrary to the laws, ordinances, or regulations of the United States of America, the State of Minnesota, or the City of Columbia Heights, or of any boards or officers of said city. 11. Condition of Premises Tenant acknowledges the receipt of the demised premises and the same to be in good and sanitary condition, and in good repair, and the taking of possession of the demised premises by the Tenant shall be conclusive evidence that the demised premises and all equipment, plumbing fixtures, and other items appurtenant thereto, were in good clean and tenantable condition and in all respects were satisfactory and acceptable to Tenant, at the time Tenant took possession of the lease premises. 2 of 5 12. Subleasing Tenant agrees not to sublease the demised premises, or any part thereof, or assign this lease or any interest therein, or permit any such lease to become transferred by operation of law or otherwise, and Tenant agrees that no act or acts will be done or permitted whereby the same may be or become sublet or assigned in whole or in part, unless the written consent of the Lessor endorsed thereon is first obtained in each and every case of subletting or assignment. The Lessor shall have sole and absolute discretion to refuse or approve any particular subletting or assignment. 13. Liability of Lessor and Tenant Tenant agrees that the Lessors shall not be liable for any damage, either to persons or to property or the loss of property sustained by the Tenant or by any other person, arising out of the state of repair of or a defect in the leased premises, or due to any accident, or due to the actions or negligence of the Tenant. Tenant covenants that it will purchase at its own expense general liability insurance in the amount of at least $200,000.00 per person and $600,000.00 per occurrence, which insurance will cover any person or persons in or on or using the leased premises during the time the leased premises are used by Tenant. Said policy shall name NEI College of Technology as an additional insured under said policy. A copy of said policy containing the endorsement will be provided to NEI College of Technology prior to the commencement of Tenant's use of the lease premises. 14. Notice mail as follows: ...... ~-. .... : .. ~ City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, MN 55421 with a copy to: Barna, Guzy, & Steffen LTD 400 Northtown Financial Plaza 200 Coon Rapids Blvd. Mpls., MN 55433 Any notice from the Tenant to the Lessor shall be served on Lessor by mail as follows: NEI College of Technology 825 - 41st Avenue N.E. Columbia Heights, MN 55421 Any notice from Lessor to the Tenant will be served on the Tenant by 3 of 5 with at copy to: Jerrod F. Bergfalk, Esq. Lindquist & Vennum 4200 IDS Center 80 South Eighth Street Minneapolis, MN 55402 15. Fire It is further agreed between Lessor and the Tenant that il' during the term of the lease the leased premises shall be damaged or destroyed by fire or the elements, or through any other cause, so as to render the leased premises unfit for Tenant's use of the leased premises as stated herein, or to such an extent that the premises cannot be repaired with reasonable diligence within thirty days from the occurrence of such damage, then the Lessor may terminate this lease and the Tenant shall immediately surrender the demised premises and all interest therein to the Lessor. If, however, the leased premises is not rendered unfit for use by the Tenant for its activities as a result of said damages, then the Lessor shall repair the same with reasonable promptness. 16. Quiet Enjoyment The lessor agrees and covenants that the Tenant shall and may peaceably and quietly have, hold and enjoy said leased premises for the term of this lease as set forth herein. 17. Right of Reentry_ Lessor and Tenant agree that this lease is made upon the condition that if the Tenant shall neglect or fail to keep, observe, and perform any of the covenants and agreements contained in this lease which it is obligated to keep, observe, or perform, or if the leasehold interest-of the Tenant shall be t~ken on execution 6r other process of law, or if the Tenant shall cease to exist as a legal entity, or if the Tenant shall vacate said premises or abandon the same during the term of this lease, then and in any of said cases the Lessor may at its election, and upon written notice to the Tenant, declare this lease forfeited and void, and may thereupon reenter and take full and absolute possession of said premises as the owner thereof, free from any right or claim of the Tenant or any person or persons claiming through or under the Tenant; and such reentry shall be and constitute an absolute bar to any right by the Tenant. 18. Access to Premises Tenant shall have access to the premises at all hours necessary for it to carry on its occupancy thereof. The Lessor shall designate the entrances, stairways, and halls of the building in which the leased premises are located which Tenant 4 of 5 shall use in entering and leaving the leased premises. The use of such entrances, stairways, and halls shall not be exclusive, nor shall it be unreasonable in nature. 19. Right of Inspection The Lessor shall at all times have the right to enter upon the leased premises to inspect their condition and, at its election, to make reasonable necessary repairs thereon for the protection and preservation thereof. 20. Rent. As and for rent for the premises, Tenant shall pay to Lessor the sum of $1.00 on or before July 1. 21. Use of Gymnasiums After May 31, 1997. This lease terminates unconditionally and absolutely as of the end of May 31, 1997. However, Lessor expresses its willingness to negotiate with Tenant upon the termination of this lease, for a new lease of the premises for the period from September 1, 1997 to May 31, 1998. IN TESTIMONY WHEREOF, Lessor and Tenant have hereunto set their hands the day and year first above written. NEI COLLEGE OF TECHNOLOGY, Lessor CITY OF COLUMBIA HEIGHTS, Tenant By Charles~R. pCttmann President By Joseph Sturdevant Mayor By Jerrold F. Bergfalk Secretary By Walt Fehst City Manager By Approved as to form City Attorney 5 of 5 CiTY COUNCIL LETTER Meeting of: October 14, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: 4 Recreation APPROVAL ~ BY: ~ f / Agreement /~ } Recreation Director At the Columbia Heights Park and Recreation Commission's September 25, 1996 meeting, the Commission unanimously approved revisions to the Murzyn Hall lease agreement. The revisions were made to better define the deposits, fees charged and insurance requirements for those individuals and organizations leasing Murzyn Hall. The revisions are underlined on the attached lease agreement. Below is a brief explanation of the revisions. The current lease agreement is somewhat vague as to the function of the damage deposit. Since renters may be charged against their damage deposit if they fail to clean the facility properly, the revised lease agreement better defines the damage deposit as a damage/cleaning deposit. The fees for the Community Service Officer, pre-mix beverages, and additional custodial charges are not listed in the current lease agreement. In the revised lease agreement, these fees (when applicable) are included. When applicable, the requirement that a lessee provide a copy of their insurance policy is included in the revised lease agreement. The Commission requests that the Council approve the revised Murzyn Hall lease agreement. The revised lease agreement has been reviewed and approved by the City Attorney. Pending approval by the Council, the revised lease agreement would immediately be used for all future Murz!rn Hall usages. RECOM/~ENDED MOTION: Move to approve the revised Murz!rn Hall lease agreement as outlined in the September 25, 1996 submittal by the Park and Recreation Commission. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS LEASE AGREEMENT THIS AGREEMENT made this day of , , by and between the City of Columbia Heights, HEREINAFTER CALLED '~LESSOR" , AND , OF , , HEREINAFTER CALLED "LESSEE" : WITNESSETH, that the lessor, in consideration of rents and covenants hereinafter mentioned, does hereby demise, lease and let unto lessee, and said lessee does hereby hire and take from lessor that portion of John P. Murzyn Hall as is described as follows, to-wit: The purpose of lessee's use will be as follows: TO HAVE AND TO HOLD, the premises just as they are, without any liability or obligation on the part of said lessor of making any alterations, improvements or repairs of any kind on or above the said premises for the term of: to on yielding and paying the rent of dollars ($) . And the lessee has herewith agreed to make a damage/cleaning deposit of dollars ($), which must be paid by to assure that the premises are maintained in as good order and condition and state of repairs, reasonable wear in use excepted as the same now are or may be put into by said lessor. All deposits will be cashed by the lessor upon receipt. The damaqe/cteanin~ deposit shall be returned to the lessee provided the premises are maintained in good order~ there are no damage/c!eaninq claims by the lessor~ and the lessee has paid in full all rents and covenants herein mentioned. The lessee must abide by all the rules and regulations of the Park and Recreation Commission and has acknowledged receipt of the same by execution of this Agreement. This Agreement must be approved by the Park and Recreation Commission before the same is valid. Lessor acknowledges receipt of a down payment of dollars ($) and the balance of dollars ($) must be paid by . The lessee shall be charged additional dollars if pre-mix and Community Service Officer's charges exceed their respective $100.00 deposits. Char~es for a Community Service Officer are $!8.00/hour in 1997 ($18.50/hour in 1998). Charges for pre-mix are $18.00/canister in 1997 ($18.50/canister in 1998). Events with 400 or more participants shall be required to ,pay an additional custodial charge of $tO.O0/hour in 1997 ($10.50/hour in 1998). As part of this lease, the lessee hereby fully releases and discharges the lessor, its servants, agents, employees, contractors or subcontractors from any liability whatsoever in any way arising from any and all injuries, losses, and/or damages to person and/or property sustained or received on or about the said Murzyn Hall during the term of this lease. Additionally, the lessee agrees to save harmless and indemnify the said lessor from any and all expenses arising because of any claim which may hereafter be presented by anyone for loss or damage or personal injury as a result of use of John P. Murzyn Hall. Furthermore~ the lessee shall provide a copy of their insurance policy by indicatinq that they have Personal Liability coveraqe at a minimum of $100~000.00 per occurrence. If the balance of payments due under this Agreement are not paid by the date set forth herein, this Agreement shall become null and void, and the lessor shall keep the down payment as liquidated damages There may be no open bar with an admission fee. An approved liquor license must be used if there is an admission charge for the rental. If deemed needed, at the sole discretion of the Columbia Heights Police Department, additional security may be added and charged to the lessee hereunder. If any of the representations, including residence, made at the time entering into this agreement are no longer accurate within 20 days of the date of the event, the City of Columbia Heights shall have the sole discretion to declare this agreement null and void. IN TESTIMONY WHEREFORE, the lessee has hereunto set his/her hand(s) and seal(s) the day and year first written above. Lessee Lessee Approval of Park and Recreation Commission MURZYN: LF~SE AGREEMENT (Pr0Dosed 9/2S/96) CITY COUNCIL LETTER Meeting of: October 14, 1996 AGENDA SECTION: CONSENT NO. /4 ITEM: Authorization to install "Values First" signs ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnson,., DATE: October 9, 1996 CITY MANAGER APPROVAL: At the September 23, 1996, Council meeting, City Manager Walt Fehst displayed a mock-up of a sign supplied to us by "Values First." These signs would be placed under our neighborhood watch signs in 50 locations throughout our community. This would be done in order to remind citizens and support our values first community efforts. The signs are being made by the Anoka County sign shop and will comply with signage regulations. They will be paid for by the Values First Committee. Staff recommends that the Council approve the placing of these signs in at least 50 locations throughout our community. RECOMMENDED MOTION: Move to authorize staff to place up to 50 "Values First" signs throughout our community in order to serve as a reminder to our citizens and to support our "Values First" effort. TMJ:mld 96423 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: October 14, 1996 AGENDA SEC~TI_ON: CONSENT ORIGINATING DEPT.: CITY MANAGER NO:~ Recreation APPROVAL ITEM: Columbia Heights Lio.s Club BY: Randy Quale ~ BY: ,///~ Donation to Recreation Department Recreation Director NO, ~. ~ . ~ ) DATE, October 10, 1996 In accordance with Minnesota Statute 465.03, all gifts and donations of real or personal property with a value of $100.00 or greater may only be accepted with the approval of the City Council. Recently, the Columbia Heights Lions Club donated $1,000.00 to the Recreation Department to be used towards the City fireworks display that was held on June 29, 1996 as part of the annual Lions Jamboree. The City of Columbia Heights sincerely thanks the Columbia Heights Lions Club for their gracious and generous donation. A letter of thanks and appreciation has already been sent to the Lions Club. RECOMMENDED MOTION: Move to accept the $1,000.00 donation from the Columbia Heights Lions Club for the 1996 City fireworks display, and the cash amount reflected in the 881 budget account. COUNCIL ACTION: ADMIN: CCDONATION.LION CITY COUNCIL LETTER Meeting of: October 14, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4 APPROVAL ITEM: CHANGE DECEMBER 9TH COUNCIL MEETIN~ BY: W. FEHST BY: DATE A ~)-- DATE: 10-10-96 DA~~~ NO: ~! ~ Typically, City Council meetings are held on the second and fourth Mondays of each month. In December, there is a conflict with the Council meeting on the 9th. Several councitmembers and the Mayor will be attending a conference in Texas during that time. Therefore, it is requested that the Council meeting of December 9th be moved to December 2nd at 7 p.m. RECOMMENDED MOTION: Move to change the regular City Council meeting date of December 9, 1996, to December 2, 1996, at 7 p.m. COUNCIL ACTION: TO CITY COUNCIL OCTOBER 14, 1996 *Signed Waiver Form Accompanied Application 1996 BUSINESS LICENSE AGENDA APPROVED BY BLDG INSPECTOR CONTRACTORS *Master Heating & Cooling *North Anoka Plumbing *Peterson Heating & AIC *Rhino Restoration *Seitz Bros. Inc. *Wellington Window & Door Co. LICENSED AT 4963 - 70th Ave. 4218 Viking Blvd. N.W. 6821 Quantico Ln. N. 5635 Scandia Tr.N. 8600 Xylon Ave. N. 3938 Meadowbrook Rd. FEES 840.00 40.00 40.00 40.00 40.00 40.00 BLDG., FIRE INSP., SAFETY & HEALTH, ANOKA COUNTY HEALTH RESTAURANTS Ashok Bedi d/b/a Gateway To India 4022 Central Avenue 50 seat restaurant with deli 50.00 TO: FROM: SUBJECT: DATE: WALT FEHST, CITY MANAGER LOWEIJJ DEMARS ,~ RENTAL HOUSING LICENSES OCTOBER 14, 1996 THE OWNERS OF THE FOIJ.OWlNG RENTAL PROPERTIES HAVE COMPLI~ED WITH THE RE-LICENSING AND/OR LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE. I AM REQUESTING THAT THEY BE PLACED ON THE NEXT COUNCIL AGENDA FOR APPROVAL: BAILEY, GARY E. CARPENTER, ALBERT R. DALSETH, MARILYN HAFNER, KENNETH R. JOHNSON, TEVIOTHY A. LANGE, DAVID J. PETERSON, GARY VERME R, SHARON M. WAZWAZ, AMY M. ZHANG, YINSHENG 233 42ND AVENUE 1201 42-1/2 AVENUE 4607 PIERCE 4038 7TH STREET 4949 JACKSON 1026 40TH AVENUE 1237 43-1/2 AVENUE 615 40TH AVENUE 1013 43-1/2 AVENUE 4636 WASHINGTON F-1919 F-1887 F-1935 F-1920 F-1931 F-1940 F-1907 F-1933 F-1926 F-1889 I'}:F.'.C F:':I: NANC :l:At... SYSTE:M :L 0 / :1. 1 ./96 08: ..]; 4: 0:1. F'LJND F~ECAF:': FUND I)ESCR t PT I ON :L 0 20 :!. 202 203 204 205 2:t. 2 2:1. 3 235 240 250 270 280 402 406 4:1.2 4 :I. 5 4:.3 :t. 60 :I. 602 60"7 65:L 652 701 7 :L 0 880 88:1. 883 884 885 887 GENERAL COMMUN:[TY DEVEI...OPMENT I::'UND ANOt<A [:OUNTY Ct)BG f:'ARt<V.TEW V]:t...I,..A NORT]4 Ei:CONOMIC .'OE:VI::ZL. OF'MENT A[..ITH SECT :ION ,fi;TATE A ]:D MA]:!qTENANCE: F:'AR I<V,T. EW V ]: L.t.,,A SOLY¥'H RE!]',ITAL. t.,tOUS t.,. :I: BRARY COL.. I-.IGFITS AF:'Ttii]:;: SCHOOL ENR]: D A F;.'.E F'ROJECT F:t:;.:O O'E C'. T F'R S'TA't"lii: A l ~.) CONS'TI-';,'UCT ]:(]!q MF.i:D'TF;~O?q]:C t)E:VE]...OF'MENT CAF' ]: TAI... .'[I~iF't.~:OVI.r:]~Ilii:NT PAR KS C,:AP ]: TAL,. ]: MF:'ROV!~]~L[.!:NT .... P ]: R CAF:' l.:i:Q U WATti!:R LY'f' ]: L ]: TY .SIii:Wt~:F;~ t.j'T ]: 1,.. ]: T'Y I... :[ (at..:1(.]l:;~ bJA'T'l!i]:;~ C,'ONSTi:;~'UCT t [)F.i F'LIND SI~:WE:R C;ONS'I"F.',LJCTTION F:'t..Jf'4)} CEIqTF;:AL GARAGE: I.:.:NEFRC-; Y MAI',he~GI:TI~!IiFN T F'[.!:RI~I]: T SURCHARGE: C 01'-f T F;.'. ]: Y:~U ]"E Y.) COl',tT'Fk: IT I-:¢l..j'T'lii:I) F:'t:;:OJtF::CT,C.;---GE:i'4 ]: NS'LJRAF-IC',E ESCF;,'OW FI...IF.:X Bt.:.:NIF:]-.-.TT T'RUST t.--UND 'TOTAL ALL F:'LJNI)S BAN K F,~I!~:CAF:': BANK f,IAME: .BANI< C1-.t['i: C. K ]: N[-~ A[:CCJL,INT Check I.~ i s'~',o ry D I SBURSEMENTS 50 :~ 363 ,, 95 4, ~:;78 ,, 34 36 :, I95 ,, 09 8,974 ,, 48 4,013,, 5:i. 8, :1. :i. 9.26 t, .145 ,, 86 '7,032 ,, 5,843 ,, 85 6,827 ,, 63 t t4 ,, 31 50.00 2G0. GO 1 , 066 ,, 05 399 ,, 00 2., 500., 00 ! , 747.50 7,5].7. O0 87,723. 3,44 :t.. 20 50,045.07 292,0:L5.80 663.89 78.30 13,370.30 2,3t2.40 383.16 i784 .. ',i. 7 99:1.. 76 33,1 :I. :L. 64 43:L ,795.34 7,910,44 1,070,6.15.45 D I S B U IR: S E FIE]'-I T S t, 07(),6:I. 5.45 .1. :~ 070 :, 6.1. 5.45 BRC F:'INANCZAL. SYST[.-:M 10/1:1./96 08: 3 Check History t0/14/96 C;OUt'-IC Z L. CZTY OF' C;OL. UMBZA FtK::I:GFtT~; GI...540R-V04. ::;0 PAGE: i BANI( VE],tDOR CHECK lqUMBE]~ AMOUNT BAN I( C;t"II~:C; K :I:NG AC'.COLJN'T BAKER TRUSTE:I==/WALTEF~: BI=-.RG F'ROF'E:IRT l ES C:l"l F'ROF'E:RT l CI'TY OF COLUMBZA I-IE-.IO]I--ITC,~ DZ I E:I)Z :1: C/F'ALJL GARNE:R/LAWREZNCE GE:NG/DONAL.][) OR MARY JO'¥BLAD/DW:t:GNT KO ~ ff'E:R / KE:FIN E'T H I...AB(3 LiN TY/B ]: I...I... t...ARSObl/SUE;AN t... 0 E: b-Jt=_-'N T H A I.../t(URT LUDE:MAN/]:VAN D M .T.I...I...tii]R/I_YLE M 0 D [-!: I... L. / P A U L T 0 W t',It-I0 U,c3 E]---AF' T MANAGEI~IE:IqT TR I S 1(0/F:'I:~At'--I K Wti:-.AVE:I~/BONtq :1:t=-. & MAUI:~ :r. Cl.:: A]:R '['OUCH CEI...L. UI...AR AI...F:'U TH/E;TE:LL.A BE:I...LBOY I~AR E;LtPF'I...Y Bf.=.:I...I...B OY CORF:'OF(AT BO"['ZE:'T/ANNEE HARZ B R :1: tq Z A / Iq A T T I-t E: W COL. I. JMB! A I-ilZ ]: (31.-tTi~ CC)I',INEY ,~!.~AF'I-ZTY F'RODUC'TS Iii:AGt...E: WZNI-Z COI~IPNAY Gtii:NU I hiE: F:'ART,C.';/NAF:'A AI. JTO (300I)]:tq CO,, GOF'HE]R E;F:'ORT GRANDY & CL=.RTII---IED HOME/ GI:~ANDY/TON t A GRAI='E BEGINNINGS .T. NC GRIGGS--COOF'E~R & CO GUT.T. ERREZ/MANUI.T.I_A & SAUL. JOHN~.i;ON BROE;. I...]]QLJOR CO. JOHNSON/TI-lOMAS M KUETFtER I)IST. CO. MCGFIE]L:.-FET ZER/JAN Z CIE M I NTE]R-WE Z 8HAN MONTAGUE'./ANN MORR I ,~/GA F;,'Y N ~ I-:' NO R F;'. I NG/L. UC t LLE F'ARK CONE~TRUCT ZON F'AF~Of,ITO/GLADY8 61370 298.00 61371 52:1..00 61372 391.00 61373 536 ,, O0 61374 416.00 61375 256.00 61376 369.00 61377 449.00 61378 434 ,, 00 61379 495.00 61380 370.,00 61381 444 .. 00 61382 402'. 00 61383 47:1. ,, 00 61384 301,00 61385 366. O0 61386 267 ,, 00 61387 441 ,, 00 61388 22:1., 52 61389 32 .. 00 61390 132.90 61391 16,207.97 61392 37.69 61393 81 .. 43 61394 30.00 61395 4,702 .. 76 61396 37 .. 98 61397 871.27 61398 27.22 61399 1,044.84 61400 89 ,, 22 61401 12,290 .. 27 61402 750.00 61403 78.95 61404 11,985.47 61405 179.32 61406 8,034.25 61407 14.00 61408 26,610.60 61409 50.88 61410 3,507.75 61411 8.00 61412 150,,85 61413 :1.28.07 61414 26.50 61415 2,500..00 6:t. 416 26.50 BRC FINAN(]]]AL SYSTLT. M ].0/1 ]./96 08: 3 Check 10/i4/96 CITY OF COLJ. JMBIA t-IE]~(3HTS GL540R-V04.30 PAGF.'.~ 2 BAhtK VENI) OR CFtECK NUMBER AMOUNT BAt,IK CI-Iti::C](ZNG ACCOUNT PART8 F"LU8 6].417 270.88 PAUSTIS & SONS 6].4].8 ].,795.60 I'""ETTY CASH - RtCNARD SCFI 61419 75,00 PHI 1...t...I PS W I NE & SP IRTS 6 t 420 7,868 ,, 82 PI:~IOR WINE] 6142]. 2,168,18 QUA1...ZTY WINE & SPIRITS 61422 ].,976.30 U S WEST COMML.INICATIONS 61423 144.36 W I NE MERCHANT8 6 :t. 424 40.00 AF:'SCME 61426 817.50 AIqOKA COL]NTY S(]C]]AL SERV 61427 586.50 BECKE:R COUNTY CHILD SUF:'P 61428 32,25 DCA Z NC. 6:1. 429 2,282.94 DIZI',~T I CA R'.E] 61430 230.52 F:'][RST COMMUN][TY (]REDIT U 61431 t,920.00 ())I:U~]AT WEST I.,.]]FE & ANNUIT 61432 4,630.50 I CMA RET' Z R'.I]:I*iENT TRUST 45 6 ]. 4~ZZ 6,492] ,, 63 ]~;AhtT'.I~ COUNTY F:'AM]~L.Y SIR 6J. 4~4 1T:~O,, 00 MtTD ]: CA CHO .~. ,...[::. 614..~.. 286 ,, 80 M J: C J:~::J... ~iN ~ TRU'BTEE:/J J 61436 350.00 M I Nt'IIZ8OTA MUTUAL I...:I:F:'E 6 :t. 437 592.50 M lq ~:; T A T E: Ri::: T I R E i'~;:~ I'tT S Y 8 T 61438 904 ,, 00 NOIT'T'F-~EAST STA'T'E BANK 614~:;? 38,668.00 NOR~,J~J:ST BANK--PAYROL. L. A 61440 PERA 61441 20,678 ,, 05 I:'t~]TA - I)EF'I NIED CONTR IBUT 61442 94.62 F:'ERA .... F Z RE REL. I EF 61443 389.53 PERA L. '.[ F:'E ]] NSURANCE 61444 162 ,, 00 PERA F'OL. ICIE RIEL EEl= CONSO 6].445 ].,27].,,33 PF~UI)Eh~T]~AL. L][FE INSURANC 61446 627.95 RAMSDEI...L SCHOL.ARSH Z F' FUN 6 ]. 447 55.25 RODRIQUES & OLD/VICTORIA 61448 18,549.63 RODR t QUES/V I CTOR t A 61449 850.00 STANDARD INSURANCE COMPA 61450 489.46 STATE CAPITOL CREDIT UNI 61451 1,295.00 UNION 49 61452 609.00 UNITED WAY 61453 120,,00 BELLBOY BAR SUPPL. Y 61455 167,93 BEt...I...BOY CORPORATION 61456 ]. , 415 ,, 27 BERGF'ORI) TRLIC K t NG 61457 265.27 CITY PAGES 61458 420.00 CITY WIDE WINDOW SERVICE 61459 24,50 COI...I...OVA/CARMEI...O 6].460 1,652 ,, 00 COLUMBIA HEIGHT8 I 61461 4,177,,83 DEI.,.I~:GARD TOOt... CO, 61462 9]. ,, 24 GENUINE PARTS/NAPA AUTO 61463 5. !0 GOODIN CO, 6].464 82,,90 GOODROAD/]'t NA 6:1.~65 4~ , 27 BRC F.T. NANC]:AL. E;Y,~'FEM .1.0/11/96 08::3 Check Fl.i. story 10/.1. 4/96 COUI'~tC~ Z I... L.. Z (,i;t' CITY 01:-' COI,,.UMBZA t,-{E,IGI.tTS GL..540R-V04 ,, 30 F:'AO;F.-'.~ 3 BANI< VENI) OR CHECK NI. JMB El-',: AMC)LJNT BANI< C;I-.IIEC; I< ZI,IG ACCOUI',II" HZ CKMAN/BARBARA JOI-II'-I,~BON I-"-'AF'I.-E:I~: & 8UI:'F'LY C KRAUE:--Ahlt)EERSON M.T. hlNE-.~OTA DARE] OFFZ.CF:]k~ M Z Iq'l" Fi]:(:--W FZ t ,C.;MAN hlE".W F-OGEY I--OL..I_ZE'.S I""'ARI"S F:'L..UE; F' L':-. P ,~3 :[ - C 0I... A- 7 UF' I":'ETTY CAE;H - GARY BRAATIE QL.,%L..Z'T'Y L'J.l:tqlE & SF'.T. IR:[T,~ SH]:Iii:LY CO ,STAI'-( TR.T. BUhlFZ STURDEVANT/jC)fSti-~F:'H TOTAl... TOOL. SUF'F'I...Y ZtqC V A,'.J (3 H N / E;T E:VE:ht WAt...KE:F( ~,', SHAF;,'ON SIqYDLr::R/W W :t: L..L..:I: AMS ,~i;TElii:t_ & HARI)WAR W :1: t"l,~i; OIq / M AIR K ABL..E F'ROF:'Iii:I'-(TY MANAC';L:.:ME:NT B [':-.R G/R :[ CHARI) AA~i"iUNI) F;,'UD/KAYE: A :[ R TOIjCH Cli~]...I...UI_.AF~ A!'"HiER 1' C'.AN t... ]:I'-IE:I"t ,fi;UF'F'L..Y A IV, C'.f-iOi'-< F'AF:'E]R BE:L..L.BOY BAR E;UF'F'L.Y BIEI...I...BOY CORF'ORATZON B[i:R(BF:'C)RD TRUC K:I: B 0 N E.:. ,"~ T F:i]~.".t... / F:' A U I... C'.A RL._,SO?,I/ROBERT DliEi"IM E:R/O'UI... l FZ EAGLE: WINE: COMF'NAY GANZE. R DtS'T, .T. NC, GL..E:NWOOD t NC;L..E:WOOD GR Z (3G,~----COOI":'.F.':R & CO O;UT:[ERRE:Z/MANU:F_L.A & ~AUI... J IR JOI"INSON SUF'I:'I_Y JOB/GL..ADYS JOHIqSON BROS, I...Z(;~UOR CO,, K .'1: NG O~CARS L. AR,~ON/DAVE L..AR,~ON/GAYL..E I... 0 A DI.:.]R/1'~ E Bti.".C C A M :t: hFFE:R-'W E: I SMAN t"1.1.' (.']1"1T .T. N G A L. Ii:'./'T E IR E: t'1C E'. I'IC) RD,~ T RC) VI/JC] Y C I::'AR T,~ F'I...US F'IiETTY CASH -' O;ARY BRAATL-".': 61466 20.00 6.1.467 635,15 61468 22,917.86 6.1. 469 50 ,, 00 61470 1,658 ,, 04 6.'1.47.1. 439 ,, 68 61472 15 ,, 2.1. 6.1.473 34 ,, 66 61474 86.80 6:1.475 :L, .1.68.34 61476 2,058.40 6:t. 477 48 ,, .1.8 6:1.478 42., 00 6:1.479 61.58 61480 6.25 6.1. 48 :L 25 ,, 00 61482-'. 27 ,, 89 6.1.483 ~54 ,, 24 61485 358,, O0 6148.6 476 ,, 00 6.1. 487 20 ,, O0 61488 6,, :LO 61489 13 ,, 07 6 :L 490 883 ,, 90 6.1.49:t. 242.. 52 6.1.492 7 .,, 748 ,, 44 61493 2'.40.60 6 .1. 494 8 ,, 50 6:1.495 1:1.0 ,, :1.0 6.1.496 233,75 6.1.497 1,080.69 6.1.498 6,761.00 61499 14.82 61500 .1.7,535,, 53 61501 220.68 61502 3:L ,, 25 61503 39.00 61504 3:, 786 ,, 25 61505 376.,00 6.1. 506 180 ,, 00 61507 100,,00 6.1. 508 25 ,, 68 61509 6,302.00 6.1. 5:1.0 6 ,, 34 6.1.51:1. I3,,99 615:1.2 260.55 6.1.5:1.3 37.03 BRC FZNANCIAL SYSTEM 10 / 1 t/96 08: 3 CheeP, History 10/14/96 COU{qCZL L_!ST C.T. TY OF C;OLLJI'IBZA I-{E]X3HT,S BL540R-V04.30 PAGE 4 BAN K VtENt)C)R C{-'IEC K NUMBER AMOUNT BAbIi< CI"}EC l< ]]tqG ACC,'OUIqT PETTY CASH -' JAN]~CE MCGt-{ F:'ETTY CASH "- JOANNE BAKIE Ix'IETTY CASH -' I<ARIiEN MO~'t...L. I::'H]:L..t.~,.T, PS WT. NE & SPZI:'<TS I::'1:;~ I OF;: W.]: ~UAI..,ZTY Wt{'.JE & SF'T.F<.T. TS SCFiM t DT/JE:AN ]:NE M S ]"A R T'R :[ .BUi"4 STURDEVAN]'/JOSEF'H S 't"lEt...lii].~'}..IOl',ll!E ANSWER Z NG CEiqT ]" }-.10 M ,c...:; [) 5t /t-{ IE L..F..2 lq W ]~ I-,liE W O R L. D C'.'L.A S S W I NtiE ZACI..iOIE/J Ji l...k ANC~KA C .O [..t ,~,t -[' Y' ANOKA COUNTY YJI!!X]'.I.(IiER CC)LJNTY Cl..tilL. iD SLJF'P F:' ]~ F;.:S T C:OF{MUiq ]~ TY C{:;.:ED ]J T {.J (3RE2AT WITS]" L]TI::'t!E f..{!iEAI... T{..l Z C'.}~{A F;,'.Ii~YT' ]2 REiI"IENT TRt. JST 4 5 ZSAIqTZ C'.oU{qTY FAMZL. Y Mlii'.I) ].' CA Cl.-ICJ I CE M Z C'. {<}:':]_S(]N, ']"Fct. J,C~I'I"tEIi'.'./O' ~'.1 MINNESO]"A MLrTUAL. L..IFtE {'l{q S']"A]"}E {:<ET]~RL-T.I'q[<hIT SYST Iq(]RTI-.I[i]O~ST ~;'t'A]"iiil BANK NORWE?,]- BANK .... PAYROI...I_ I::'ERA -- ]()EF:]~NIED C(]NTR]~Bt. JT {::'tEF;.:A - F]:RE REL]]EF' F:'EF<A F'OI...ICE RE{.,.I. EF CONSO F"LJBL.]:C i~'}ANAGERS ASS.OCT. AT STAT'E CAP]]'¥OL. CREDT. T LJNiON :L2t6 UNZOIq ABM EQU ]:PMEN]" ACLE I'-{ARDWARE ACF'E TRA];L. ER SALES ACME NORTH AMERICAN CORP AC:RTL, lC F:'ABR]:CATORS CX)RF:' A 2[ I:;-: TOUCH CEt...L..UL..AR AL..L,. AUTC'i GL. ASS AI...L. F]:F'.:E 'T'EST A {,l l-.'-: (~ ,c.3 S A l) C) F;: F:'OODS AMIEF~Zf2. AN AGENCY .T. NC 63.53.4 40.25 6].51.5 83.35 6].516 75. t3 61517 4,007.28 6I 5.1.8 2,301,79 615].9 689.49 6..1. 520 3,,08 6,1. 52.1. 70 ,, 08 61522 302-':. 46 6:1. 523 93 ,, 60 6.1. 524 :J. 89. O0 6! 525 468,, 50 6:{. 526 .t. 29. :[3 6.1.527 4.95 6.I [',29 9 :, 346.58 6]. 530 586.50 6i 53.1. 2:i. ,, 50 6 ]. 532 1,970 ,, 00 6t 533 4,6.1.5.50 6.1. 534 ].4 .,, 045 ,, 86 6I 535 6,304.,34 615L~6 I30 ,, 00 6t 537 22,232.77 61538 350.00 61539 592.50 6 ]. 540 889 ,, 00 .)0~.) ~. 6 6 ]. = '"" = c .... + .L 37, ,, 6 ]. 542 .1. 16 :, t 74.09 61543 2t,374,,60 61544 94.62 6]J545 389,53 6]. 546 ]., 3!0 ,, 0.1. 63. 547 60 ,. 00 6.1.548 .'L ,295,00 63.549 80.00 6.1. 550 949,00 6I 552 :L96.48 61553 744.22 61554 7,340,00 61555 28,, 50 63. 556 24 ,, 00 6.1. 557 354.59 6.1. 558 614.58 6.1. 559 62 ,, 28 6t 560 60 ,, 00 6]. 56.1. ].4 :, 854 ,, 00 6t 562 559,, 13 BR[:; F']:NAN[].T. AL. SYST'E:M .1.0/.1..1./96 08: 3 Check Flis'tzory 10/.1.4/96 COUNC'ZI... I...ZST C :l:'f'Y ' 81= CX31_.LJMB :1:. A HI.T. :!: GI-'I"f'S GL540R-'V04 ,, ;':;O PA[3E: 5 B A N K V E ht D 0 R CHECK NUMBER AHOUNT BAN K CI.'IIECI(I I'-IG ACCOUI',IT' AMER.TCAN BLJSIhlE:SS DIRECT' AMI.:.B~ICAN L.]:NEN 8UF'F'I_Y CO AME:R:[CAN F'FIOTOCOF'Y INC ANDON AI,IOKA COLINTY COHM ACTION ANOKA COUNTY I....TBRARY ANOKA COUNTY PROF'E:RTY RE:: AR'.AIdARK ASPE:N MII...L.S:, ]:hiE;,, AT & ]" WZRE;L.E'.SS SE:RVICES A'THL.ETf'I C D :l:tii: COMF'ANY B & I::' DZSTRIBUT.'I:NG BAKE:F~ & TAYLOR CONT. SE:R BAKLER & TAYI...OF,,' ENTE;F;,'TA.'I:N BARCO MUNZCtF'AL. PRODUCTS BAF;,'tqA GUZY & S'f'IEF=F'IEN LTD BALIEi:R BUILT TZRE~ & BF:' iI:/WOODI...A KE'. SAN.T. "FAIRY 8IE B Z'T'L.IM t f, fOLJS; ROADWAY,.~, .T t',tC BI...UE: R Y. BE:ON CHI!~'.M,"-'DRY BOYE:F;:. 'T'F~UCK F'AR'T'S BF;,'AL.IN I N'I"E]:~'f'F=".C COR'.t=' BF;,'0CI4 WF't:I:T'E: CE),, BF;~ODART BRW INC CAD IL.LAC F'L. AST.~: CATC;O F'AF;.:TS; SERVICE: (3ENTF;,'AL. Id.t: DDI...E ,t'SCHOOL. CE]',ITRAL. STC)RE:S CHA,t'3KA CHEMICAl... CO ;I:NC C;I"IR I ST Z AFl S;C I E:NCE: MOhlI TO C:I;TY OF' COI_UIdBIA 14.F..ZGHTS CITY OF: ST PAUL CITY WIDE I..OCKStdI'f'IflZNG CLASS l C CATE:I"'< l NG COCA-COL. A BOTTL. ING MIDWE COL FIGTS F'IRE:FZGHTERS AS; COFIIdERS CONDITIONED WATE E.(.J~ h tJN].T Y PARTNERS INC CONT.TNLT. NTAL SAFETY EQUIP [;OORI)I'NATE:D BUS;INESS SYS CREST VIEW L. UTHERAN HOldS D & I) INSTRUMENTS; D C I"IE:Y COIdF'ANY D ROCI< [;E:NTE:R DAI...CO ENTERF:'RISI.T.S ]:NC DANKO E:ME:RGENCY EQUIF'ME:N 61563 316.00 61564 159.73 61565 252.41 6_'1.566 44.24 61567 3,012.9.1. 61568 477.87 6.t. 569 95.85 6.1. 570 3~.~2 ,, 59 6157I 74.1.. 60 6.1.572 46.97 6.1. 577.'; .1.0;':; ,, 60 61574 8 :, 185 ,, 30 6:1. 575 44 ,, 06 61576 8.1.2 ,, 49 6.1. 577 154.39 6:1. 578 17 :, 088 ,, .1. 5 61579 7.';.1.9'. 55 61580 48,670 ,, 46 6.1.58.1. i ,646.57 6.1. 582 87.33 61583 73.88 6.1. 584 3,4.1.0.25 6.1. 585 552.38 6.1. 586 :1.6 ,, 02 61587 .1. ,066.05' 6:1. 588 2;'.; ,, 43 61589 246.93 6.1. 590 :1.4.00 6.1. 591 153 ,, 2='; 61592 46 ,, 7;I. 61593 168. O0 61594 55 ,, 00 61595 250.00 6.1. 596 .1., 433 ,, 61597 .1., 440. O0 6 .1. 598 409. O0 61599 60. O0 6.1.600 42.55 6.1.601 I ,968,60 61602 84 ,, 76 61603 852.00 6.1.604 9.,, 559.4.I. 6.1.605 :I. 3,,74 6.1.606 :L 97.06 61607 155.38 6.1.608 935 ,, 53 61609 520.00 BRC: F"i BIANC Z AL. SYS'i"I!."M ].0/:1.1/96 BAN l<: VENI)Ot:;~ BANI< CI-tlECt<:t:lqG AC, CC)I..JBIT DAV:I:E8 WATER EQUIP CO. DAWSON DEMC(] DIAMOND VOGEl.. PA]:NTS D]:ESEL. COMPONENTS D ]:SCOUNT STEIEL. DORAl)US CORF'OF~AT]:ON ):)UO CHEM D U S T :I: BI/R ]: C I"f A R D EI,..V:I:N SAF'ETY SUF'F't...Y E:QLIITY T]:Ti...!E )~ CZND]:E: MU i::'t,.,IEX]:BL.E F'II::'E ]'O(]L. CO,, 1::' (:)U R SI:::A S 0 I'iS S E R V :1: C E GtEBfl:::I:;4AL. SAF'ETY EQUZF'MENT' G ]: L, L U N ~) Et't TIE R F' R ]: S E S GOVIERNI'iI::NT F']:BiAt'tCE OF:'F ]:C GI:;.'.AF':t: X SI"IOF'F'E (}REATI:::R AI",OKA CNTY,,HUMAt'.t t"IANCE COMF'AN]:ES I"IAIqCO CORF' HARMONY F'ROMOT]:OBt t"IASSAN SAND & GRAVEl... t"tEALTFISI::'AN Tf:;tANSF'ORTAT:t:O FIlE ]: I'i't"Z/tZUSEB :I: US I"I]:L.L.TOP TRA]:I...Et:~ SAL. E:S IBt f"i (] F:'I::'fE f7 S I:'A I N T it:CMA I) ISTRZBUT]:OFI CENTER :t:I'IF:ORI:'h~T :[ (:)t't REF]::Rf:::I'tCE GR :t: 1'.I F' R A T 1::: C i"t :[I'tTI::FtiI'IAT]:ONAt_ UN ]:ON OF ]: BITE:RSTATE DE'TRO t T D I ESE: J]:NDRA/F'~TRICIA JOE SCt"IMtTZ BOOKSEL. LER 1( MART KUET~'tER I)]:ST,, CO. L.~GIER~U IST CORF'. L.E:A(}UE OF' MN CITIES IBIS L, EIEI:: BROS ,, L.OCATOR & MOBtITOR SALES LOWELL ' S I...UB:::S UNLIMITED IBtC I...YNDE COMF'ANY MAC QU:::EN EQUIF'MENT CO. MARl( V]:I D:[ST. MASYS C:ORI::'. MC COL. L.]:STER & CO History COUI.tC :[ 1.., I... ]: S T CITY OF COI...UMK~IA I:K:.I, Gt 'TS GI._5~OR--V04.30 F'AG: 6 CFIECK NL1MBER AMOLJNT 61610 61611 6].612 6].6].3 616:J. 4 6].6].5 61616 6].6].7 61618 616].<? 6 ]. 6~..":0 6162.1, 6 :I. 622 6].627:~ 61624 6.I. 625 61626 6].627 61628 6162<? 6:t630 6:I. 63.1. 61632 61633 61634 6].6:55 61636 61.6:.':7 61638 616759 61640 61.64]. 6].642 6t. 64.3 6].644 6].645 61646 6.1.647 61648 6~649 61650 61651 6].652 6].653 61654 6].655 61656 ii., 370.83 1 :, 874 ,, t0 80.82 :I. 3.87 43.02 42 ,, 60 222.00 ]. 89 ,, 78 ::;5. O0 76 ,, 06 56. I5 2,630 ,, 997 ,, 00 250 ,, 00 79 ~ 85 199 ,, 50 64. ].4 835 ,, 57.60 15 ,, 89 446.26 340,,34 150.00 2;5,, O0 19.94 585 ,, 75 439.00 5:f. 0 ,, 57 157.50 675 ,, 00 i68.72 70 ,, 00 ].].2.].6 57.45 58 :, 793.65 547.04 .1. 7,485,, 50 32~3 ,, 90 276.90 44.28 358.75 445.94 270.47 24, ].82 ,, 94 82 ]. ,, 78 il. 59 ,, 32 438.30 BRC FZNANC:I:AL. 8YS'TEM :t. 0/:1.1/96 08:3 C he c I,.'. I-.Ii s'('.o ry :1.0/:i. 4/96 COUI-IC]:I_ I...ZST C:[TY 0I:: COI...UMB]:A HEIGHTS Gt_.540R-V04.30 F'AGE 7 BANK Vlii:NDOR CHECK NUMBEF( AMOUNT BAI,II< [:l..tli..iCl< :I:I,IG ACCOUI,IT MEDICINE LAKE LINES Mlii:NARDS CASHWAY I...[JMBEIR-F MI.-'.::TRO CASFI F(EGISTER SYST MIDWEST ASPI-IAI_T CO.. M]:DWEST BUSINESS PRODUCT tq:[NAR FORD M]:NNEAPOLI8 EQUIPMENT CO M ]:NNE~POI._ ]:8 F:[ FIANCE DEF:'T M]:NNE:~P(]L. IS SAW CO, M I NtqE(BASCO M:I:NNE8OTA BLUEEF'R I NT M:I:iqNESOTA DEF'ARTI'dt~:NT OF M ]:IqNESOTA I::'OL ]: CE RECRU ]: T MZI',INESOTA SHREDDZNG L.LC t"tN AUTO DAMAGE AF'F'RAZSER MI'.I (;I-1ZEFS OF POLICE EDUC MN STATE: TI:~EAS BUlL. DING I'1 S F' NCYSC ]: NEZ COL~I...EGE OF:' TECHt'K)LOG NORTH I"II~t',INEF'I N COMMUNITY NORTH METF~O MAYORS ASSOC I'IORTH 8TAR ICE: t'i(]RTHEF~N AIR t'IORTHEI:[:N SANITARY 8L;F'F'I...Y tqORTHERN WA'TER WORKS 8UF' N C) R T F'I L. A N D E I... E: C T R :[ C S U F' P 1... OF:F:' Z CIE:TEAM OMN:[GRAPHICS, ]:NC P E C F'AM 0II_. ]:NC F'ETERSON ' S PI"IYS]:C]:AN8 DESK RFZFERENC F':I:OIqEER RIM & WHEEl_ CO. F'I...UNI(ETT ' S, I NC F'OI.. ICE INSTITUTE F'ONY EXF'RESS REt...OAI)ER8 F'ROEX F'HOTO SYSTEM RAF'II) GRAPHICS & MAILING REX DISTRIBUTING CO ROBINSON L. ANDSCAF'ING INC IRON KASSA CONSTRUCTION IRON t C K ROYCE ROI...I...S RINGER CO 8AM GZBSON SEWER COMF'ANY SCHEREIR BROS I...UI~BI~:tR SCOTT/VERNON 61657 348.00 6].658 2.25,,89 61659 169.68 6].660 11~8.54 61661 399 ,, 28 61662 72,,96 61663 83,78 6].664 72,659. ].2 61665 30 ,, 53 6].666 36. :1.9 61667 44,,06 6:1.668 8,151 ,, 00 61669 ].72 ,, 65 6:1.670 396 ,, 39 61671 8:1. ,, 00 6 .I. 672 :1. 8 ,, .1..1. 61673 383 ,, .1.6 61674 3,28.3 ,, 67 6:I. 675 .1.4.95 6:1.676 I, 388 ,, 59 6:1. 677 99.00 61678 45.56 6].679 I :, 194 ,, .1.2 6 .1. 680 .1. :~ 037 ,, 32 6.1.68:I. 2:1.4. :t. 9 6.1.682 3,58.1. ,, 60 6].683 37,,98 6:I. 684 1,069.20 61685 135.00 6 .1. 686 400 ,, 00 61687 309.18 6].688 2]. ,, 56 61689 111.90 6-I. 690 14.25 61691 63.91 61692 220.00 61693 184.67 6:1.694 15.59 61695 5,943,,00 6.1.696 35,891.26 6.1.697 38.34 6.1.698 .1. :, 747.50 6.1.699 36 ,, 89 6.I. 700 73 ,, 18 6:I. 70.1. 2:1.2.50 6.1.702 2:1. ,, 8]. 6:f. 703 55:t.. 67 BRC I=']]',~ANC]:AL SYSTEM ].0/11/96 08:3 Check 10/t4/96 H.tstory COUNC Z L 1... ]]S T CITY'OF COLUMBIA HEZGHTG GL540R-V04.30 PAGE 8 BANK VENDOR CHECK NUMBi:'-..R AMOUNT BAN K CI..IEC K ]] Iq G AC'.COUN T SEARS COMMERCIAL CREDIT 61704 467.00 SERCO LABS 61705 138.00 Si..IOREV t EW/C t TY OF 61706 140.00 SIST'ER CITIES tNTERNATIO 61707 280,,00 SORB Y/P E'TER 61708 16 5.08 SOLJTHAM BUSINESS COMM 61709 78.30 ST PAUL. TECHN]]CAL COLLEG 61710 300.00 STAN'S DOOR SERVICE lINC 6].71]. 59,,93 STANDARD SF:'R]]NG CE) 61712 157.82 SUBURBAN T][RE SERV][CE 617].3 38.97 S U B U R B A N U'T' I L ]]T I E S S L.I F:' T S 617 ]. 4 20.00 SUF'ER ]] OR F;ORD Z NC ,, 617 ]. 5 175 ,, 00 SUPERIOR PRODUCT 617t6 380.84 SYNDtSTAR ;[NC 61717 I73,,74 SYSTEMS SLtF:'PLY ]iNC. 6t7].8 596,,23 TARGET CENTER 6 ]. 7 ].9 388 ,, 00 'TAR(BElT S'T'ORES-ACCTS REX]; 61720 458.53 'T'OTAL ENTERTA ;[ NMEN'T' 61721 200 ,, 00 TOWN & COUb~]"RY OFFICE CL 61722 729.53 'T'R]]ARCO AR'TS & CRAFTS 61723 ].8;~,,2], 'T'FL'.LJGREEN CHEMLAWhi 61724 t 28.23 TI. JF~'.N(;)U ]: S T ;[ NC 6 ]. 725 362 ,, 83 'T'W I N C ]: 'T'Y PHOTOCOPY 6 t 72.6 104 ,, 05 U S TIRE & EXF.~AUST 6t 727 ].52,,86 U S WEST COMML.IN ]: CAT ]:ONS 61728 329 ,, 39 UN ]: F:'C)RMS UNI.,. ~ M l 'FED :[ NC 61729 2.20 ,, 34 U'TKE F:'ROPERTY MANAGEMENT 61730 468,00 VALUE V :[ EDO D ]: S'T'I:~ ]: Bi. JT(:)RS 617::; :L 38 ,, 98 VAUGHN D ]: SF:'LAY 61-732 17 !, 57 VC]SS t... :E [31--IT I NG 61 '73:S ES 1 ,, 68 W W GRA]:NGER 6].734 252.02 WAL,t... S'T'REET JOURNAL/THE 6 ]. 735 164 ,, 00 WI..tl TE ' S RENTAL 6t 736 ~8.58 W]:F'ERS & WIPES INC 61737 52.99 WORI)PERF'ECT PUBL t SH ]: NG C 61738 27.97 WURTH USA 61739 42.92 Z]:E:(3L. ER ]:NC 61~40 t2.08 ]. ,070 :~615,,45 CITY COUNCIL LETTER Meeting of: October 14, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPT.: ' CITY MANAGER ~ License Department APPROVAL NO: BY:' ITEM: 1997 Business License Fees BY: Kathryn Pepin NO: ~j~, ~. , /~ ~t_ DATE: October 8, !996 Attached are the proposed business license fees for the 1997 license year and a resolution for the same. This license fee list incorporates the changes as addressed by Ordinance #1333, repealing certain sections of Ordinance No. 853, City Code of 1977, pertaining to commercial licensing regulations. No increase in fees is being proposed for 1997. The fees will remain the same as 1996. It is imperative that the City Council act on the license fees for 1997 at this meeting as the renewal applications must be mailed October 30, 1996. RECOMMENDED MOTION: Move to waive the reading of Resolution No. available to the public. 96- , as there are ample copies RECOMMENDED MOTION: Move to approve the Resolution #96- presented. approving the 1997 License Fee Schedule as COUNCIL ACTION: ccag1096.no2 19~7 LICENSE FEES Effective January 1, 1))7 through December 3!f 1997. CATEGORY Arcades* ($5000 Bond/S100 Inv. Fee) (PD) FEES $500 Beer Sales (PD, BI, FI) On Sale* ($150 Inv. Fee !st time app!.) $350 Off Sale* ($150 Inv. Fee ist time appl.) $100 "Club" Beer ($150 inv. Fee 1st time appl.) $i00 Single Event Club Beer (per day basis) $100 ($500 Appl. fee & $500 Clean-up deposit) Carnivals ($500 deposit & insurance) (PD) Christmas Tree Sales (FI) (P&Z Comm) ($200 Clean-up Deposit) Cigarettes (S&H) $50/day $5O $30 Contractors (If not licensed by State) $40 General $2000 Bond & Insurance $40 Blacktop $2000 Bond & Insurance $40 Excavator $2000 Bond & Insurance $40 Masonry/Concrete $2000 Bond & Insurance $40 Moving $2000 Bond & Insurance $40 Demolition $2000 Bond & Insurance $40 Plaster/Stucco $2000 Bond & Insurance $40 Heating/Cooling $2000 Bond & Insurance $40 Gas Piping $2000 Bond & Insurance $40 Plumbing $2000 Bond & Insurance $40 Sign Installation $2000 Bond & Insurance $40 ARTICLE IV V V II III IV SECTION 2 1 2 7 Courtesy Benches (Insurance) (Eng.Dept.) Games of Skill (PD) Garbage/Rubbish Haulers (Insurance) (S&H) Gasoline Stations* (FI) First Metering Device Each Add'l. Metering Device L.P. Gas Per Metering Device Gun Shop* (PD) Junk Dealer ($1000 Bond) (PD) Liquor Sales (PD,FI,BI) "Club Liquor" (Bond & Insurance) On Sale Liquor (Bond & Insurance) (Inv. Fee $500-$10,000) On Sale Limited Liquor (same as On Sale) On Sale Wine (Inv. Fee $250-$2000) Sunday Liquor Sales Sunday Wine Sales Sunday Club Sales $25/each $50 $5O $50 $10 $5o $I00 $100 $3OO $6,300 $5,400 $2,000 $200 $2oo $200 VI IV V II VI II V V V V V V V 2 3 ~ATEGORY FEES ARTICLE SECTION Massage Therapist Business (PD,ZA) ($!00 Investigation Fee) Massage Therapy, Individual (PD,ZA) ($100 Investigation Fee) Motor Vehicle Sales* (new and used (PD) Multiple Dwellings (FI,BI) First 3-4 Units Each Additional Unit over 4 Re-Inspection fee for Code Compliance Pawnbroker ($5000 Bond/S100 Inv. Fee) (PD) Pet Shop* (PD) Pool/Billiard Hall ($100 Inv. Fee) (PD) Popcorn, Candy, Ice Cream Vehicles (PD) (Insurance - Public & Vehicle Liability) Precious Metal Dealers ($5,000 Bond) (PD) ($100 Investigation Fee) New Applicant Renewal Rental Housing Licenses Single Family & Duplex (Per Unit Basis) Re-Inspection Fee (If Corrections not completed in conformance with Enf.Off. compliance order.) Secondhand Merchant Business ($1000 Bond) (PD, FI, BI) Exhibition, convention, shows & expositions ($5000 Bond) First Day Each Additional Day Sexually Oriented Business (PD,FI,ZA,AC) (Investigation Fee $500-$10,000) Taxicab Vehicle (Insurance) (PD) Taxicab Driver Transient Merchant/Solicitor (PD) A. Itinerant Hawker/Peddler B. Transient Merchant C. Itinerant Solicitor/Canvasser Tree Removal & Treatment (Ins.) (PWD) Truck & Trailer Rental (ZA) A. New Application B. Renewal Application $500 V 12 $100 V 12 $200 II 7 VI 6 $40 $ 3 $5O $11,700 II 5 $50 VI 9 $!00 IV 2 $5O VI 6 VI 2 $300 $200 VI $15 $4O $50 II 4 $5O $10 $500 V 6 $75 VI 3 $2O VI 3 II 3 $50/day; $!00/mo.; $500/yr. $50/day; $!00/mo.; $500/yr. $50/day; $100/mo.; $500/yr. $5O VI 10 VI 4 $75 $5O LICENSES APPLIED FOR AFTER JUNE 30 07 THE LICENSE YEAR WOULD PAY HALF (1/2) OF THE ORIGINAL LICENSE FEE FOR THOSE INDICATED BY Ddq (*) ASTERICK. Page 3 LATE PENALTY ON ALL ANNUALLY RENEWABLE FEES 1 15 days late 16-30 days late Over 30 days late 25% penalty over original 50% penalty over original fees legal procedures begun. D~PARTMENTS RESPONSIBLE FOR APPROVAL OF LICENSE PD FI BI S&H CF ZA AC PWD Police Department Fire Department Building Inspector Safety and Health Inspector City Forestor Zoning Authority Anoka County Public Works Director All New Licenses Must Have Zoninq Authority Approval. TO: FROM: SUBJECT: DATE: WALT FEHST, CITY MANAGER LOWELL DEMAR:cHrF~ ASSISTANT FIRE - RENTAL LICENSE FEES SEPTEMBER 25, 1996 THE CURRENT RENTAL PROPERTY LICENSING FEES HAVE Bg. RN IN EXISTENCE SINCE THE INCEPTION OF THE CODE IN 1989. IN 1991, THE FIRE DEPARTMENT RECEIVED NEAR TOTAL OPERATIONAL RESPONSIBILITIES FOR THE INSPECTION PROGRAM, AND IN 1994, RECEIVED TOTAL OPERATIONAL RESPONSIBILITIES FOR THE LICENSING AND INSPECTION OF ALL RESIDENTIAL RENTAL PROPERTIES. AT THAT TIM_E, THE COST OF OPERATING TI-IE INSPECTION PROGRAM INCREASED DRAMATICALLY, MAKING THE CURRENT FEE SCI-IF~DULE OBSOLRTE. THE PRESENT COST OF OPERATING THE PROGRAM IS APPROXIMATE AS THE FOLLOWING BREAKDOWN SHOWS: DURING 1996, THERE ARE 173 CALENDAR DAYS DURING WHICH HOUSING CODE INSPECTIONS OCCUR. EACH CALENDAR DAY THERE ARE TWO INSPECTORS PERFORMING THE REQU]~g.D INSPECTIONS WHICH WILL EQUATE TO TI-{E FIREFIGHTER/INSPECTOR SALARIES: $53,000 17,322 17.322 17,322 14,726 2,000 9,3~ 1,600 600 1,000 5~ $134,752 ASSISTANT CI--I~.WSECKETARY SALARY (40 HOUR WERK) FIKEFIGHTER/INSPECTOR M. FIF~I~D FIREFIGHTER/INSPECTOR G. GORMAN FIREFIGHTER/INSPECTOR R. HINRICHS FIREFIGHTER/INSPECTOR J. LARKIN FIREFIG~SPECTOR OVERTIME FIRE DEPARTMENT INTERN J. OSTMOE (20 HOUR WEEK) MAILING (REGULAR) MAILING (CERTIFIg2D) COM~LYrER SUPPIJg-S MISCE!.! JANEOUS SUPPLIES THE ABOVE COSTS DO NOT INCLUDE EMPLOYEE BENEFIT COSTS, EQUIPMENT DEPRECIATION, GAS, OIL, SERVICING REQUIREMENTS OR AT'FORNrEY FEES. · TI-IIE CURRENT LICENSING FEES BEING GENERATED ARE AS FOLLOWS: $1350 90 SINGLE FAMILY RENTALS @ $15.00 6870 229 TWO-FAMILY RENTALS @ $30.00 2445 163 OWNER OCCUPIED W/ONE RENTAL UNIT @ $15.00 680 17 3-UNIT BUILDINGS @ $40.00 1320 33 4-UNIT BUILDINGS @ $40.00 344 8 5-UN1T BUILDINGS @ $43.00 874 19 6-UNIT BUll.DINGS @ $46.00 833 17 7-UNIT BUII.DINGS @ $49.00 468 9 8-UNIT BUILDINGS @ $52.00 58 1 10-UNIT BUII~ING @ $58.00 1891 31 Il-UNIT BUII.DINGS @ $61.00 320 5 12-UNIT BUILDINGS @ $64.00 140 2 14-UNIT BUILDINGS @ $70.00 632 8 17-UNIT BUILDINGS @ $79.00 264 3 20-UNIT BUILDINGS @ $88.00 91 1 21-UNIT BUILDING @ $91.00 94 1 22-UNIT BUILDING @ $94.00 130 1 34-UNIT BUILDING @ $130.00 133 1 35-UNIT BUILDING @ $133.00 136 t 36-UNIT BUILDING @ $136.00 208 1 60-UNIT BUILDING @ $208.00 759 3 75-UNIT BUILDINGS @ $253.00 257 1 76-UNIT BUILDING @ $257.00 283 1 85-UNIT BUILDING @ $283.00 ..... 1 146-I. YNIT BUILDING @ EXEMPT $20,580 A NORMAL LICENSING YEAR WIII~ GENERATE THE FOLLOWING FUNDS THROUGH THE CURRENT LICENSING AND RE-INSPECTION FEES: (APPROXIMATE) LICENSING FEES RE-INSPECTION FEES $20,500 (+ - $500) 4,000 (+ - $500) TOTAL INCOME GENERATED $24,500 AS YOU CAN SI:.K, THE EXPENSES FAR OUTWEIGH TI-[E GENERATED INCOME! GRANTED, TlffERE ARE NO REAL INCREASES IN FIRE DEPARTMENT SPENDING DUE TO THE FACT THAT THE PRESENT STAFF WAS ALREADY IN PLACE WHEN THE PROGRAM BEGAN. WE MERELY INCREASED TI-[E PRODUCTIVITY OF ITS PRESENT EMPLOYEES, A LONG SOUGHT SOLUTION BY CRITICS' OF FiRE DEPARTMENT OPERATIONS/PERCEIVED INACTIVITY. IT IS MY UNDERSTANDING THAT A CITY OPERATED PROGRAM CANNOT GENERATE A PROFIT, BUT AGAIN, IT SHOULD BE ABLE TO GENERATE ENOUGH REVENUE TO SUPPORT TIlE PROJECT, IN THIS CASE, THE "HOUSING ,MAINTENANCE CODE." I FEEL THAT THIS BEING THE CASE, THE RENTAL LICENSING FEES SHOULD BE INCREASED TO A LEVEL THAT WILL GENERATE AT A MINIMUM, $140,000. IN ORDER TO ACCOMPLISH THIS DOLLAR AMOUNT, I AM SUGGESTING THE FOLLOWING LICENSE FEES AND RE-INSPECTION FEES BE INCREASED TO THE FOLLOWING FEI=. SCHEDULE ON A GRADUATED SCAI.E OVER A PERIOD OF THREE YEARS: SINGI.E FAMIt;Y RENTALS $100.00 UP FROM $15.00 TWO-FAMILY RENTALS $135.00 UP FROM $30.00 3 - PLUS UNIT BLDGS. $100.00 PLUS $35.00 PER UNIT UP FROM $40.00 PLUS $3.00 PER UNIT TOTAL REVENUE GENERATED WOULD BE: $142,125.00 AT PRESENT, WE COLLECT APPROXIMATELY $4000.00 PER YEAR IN RE-INSPECFION FEES. IF WE WOULD INCREASE THE RE-INSPECTION FEES FROM THE PRESENT $40.00 (ONE AND TWO FAMILY BUILDINGS) $50.00 (THI~EE PLUS UNIT BUILDINGS) TO $50.00 (ONE AND TWO FAMII~y) AND $75.00 (THREE PLUS UNIT BLDGS.), IT WOULD BRING THE INCOME FROM THE PROGRAM TO ABOUT $148,000.00, A SOMEWHAT NEAR BREAK-EVEN FIGURE. A FINAL NOTE: THE OPERATION OF RENTAL PROPERTY IS A BUSINESS. THESE LANDLORDS WILL NOT ABSORB THE INCREASE IN FEES, THEY WILL INCREASE THE RENTAL FEES THEY CHARGE. AN ACTUAL COST INCREASE TO TENANTS PER MONTH WOULD BE MINIMAL SPREAD OUT OVER A 12 MONTH PERIOD AS SHOWN BEIJOW AND SHOULD NOT CREATE A BURDEN: SINGLE FAMILY @ $100.00 PER YEAR = $8.35 PER MONTH OWNER OCC. W/ONE RENTAL UNIT @ $100.00 PER YEAR = $8.35 PER MONTH TWO FAMILY @ $170.00 PER YEAR = $7.10 PER MONTH 3 UNIT @ $205.00 PER YEAR = $5.70 PER MONTH 4 UNIT @ $240.00 PER YEAR = $5.00 PER MONTH 5 UNIT @ $275.00 PER YEAR = $4.60 PER MONTH 6 UNIT @ $310.00 PER YEAR = $4.30 PER MONTH 7 UNIT @ $345.00 PER YEAR = $4.10 PER MONTH 8 UNIT @ $380.00 PER YEAR = $4.00 PER MONTH 10 11 12 14 17 2O 21 22 34 35 36 6O 75 76 85 $450.00 PER YEAR = $3.75 PER MONTH $485.00 PER YEAR = $3.68 PER MONTH $520.00 PER YEAR = $3.62 PER MONTH $590.00 PER YEAR = $3.52 PER MONTH $695.00 PER YEAR = $3.41 PER MONTH $800.00 PER YEAR = $3.34 PER MONTH $835.00 PER YEAR = $3.32 PER MONTH $870.00 PER YEAR = $3.30 PER MONTH $1290.00 PER YEAR = $3.17 PER MONTH $1325.00 PER YEAR = $3.16 PER MONTH $1360.00 PER YEAR = $3.15 PER MONTH $2200.00 PER YEAR = $3.06 PER MONTH $2725.00 PER YEAR = $3.03 PER MONTH $2760.00 PER YEAR = $3.03 PER MONTH $3075.00 PER YEAR = $3.02 PER MONTH CITY COUNCIL LETTER Meeting of October 14, t996 AGENDA SECTION: PUB L 1 C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER Fire APPROVAL NO: 6 ITEM: Closing Hearing/Adopt Resolution BY: Lowell DeMars {~e BY: Rental License Revocation NO: ~)0~. DATE: Oct 9, 1996 DATE;/~z//~ Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Nancy Shaleen regarding rental property at 3849 Jackson Street NE for failure to relicense property in accordance with the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 96-__ ample copies available to the public. , there being RECOMMENDED MOTION: Move to adopt Resolution No. 96- , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Nancy Shaleen Regarding Rental Property at 3849 Jackson Street NE. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Nancy Shaleen Regarding Rental Property at 3849 Jackson Street NE in That the Provisions of the Housing Maintenance Code Have Been Complied With. 96-160 COUNCIL ACTION: RESOLUTION 96- RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE I4FJ~D BY NANCY SHALEEN, (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 3849 JACKSON STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRrlWEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON OCTOBER 3, 1996 OF A PUBLIC HEARING TO BE I4FJ~D ON OCTOBER 14, 1996. NOW, THEREFORE, IN ACCORDANCE WITH TI-{E FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on JUNE 1, 1996, Lowell Demars, Enforcement Officer, for the City of Columbia Heights, mailed re-licensing applications to Ms. Nancy Shaieen, owner of the real property and incidental buildings located thereon at 3849 JACKSON STREET, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by NANCY SHALEEN. 2. That on two other occassion, re-licensing applications were mailed to Ms. Shaleen with a response from Ms. Shaleen on Friday, October 4, 1996, that she would be return the re- licensing application to this office on Monday, October 7, 1996, and that as of Wednesday, October 9, 1996, Ms. Shaleen has failed to return the required application and fee. 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 3849 JACKSON STREET is in violation of the provisions of the Columbia Heights City Code. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1192 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATrEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR CITY COUNCIL LETTER Meeting of October 14, 1'996 AGENDA SECTION: PUBLIC HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER Fire APPROVAL NO: 6 ITEM: Closing Hearing/Adopt Resolution BY: Lowell DeMars ~ Rental License Revocation -/ / DATE: Oct 9, 1996 DATE: Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Robert C. Witt regarding rental property at 4222 Monroe Street NE for failure to relicense property in accordance with the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 96- ample copies available to the public. , there being RECOMMENDED MOTION: Move to adopt Resolution No. 96- , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Robert C. Witt Regarding Rental Property at 4222 Monroe Street NE. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Robert C. Witt Regarding Rental Property at 4222 Monroe Street NE in That the Provisions of the Housing Maintenance Code Have Been Complied With. 96-159 COUNCIL ACTION: RESOLUTION 96- RESOLUTION OF THE CITY COUNCIL FOR TIlE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY ROBERT C. WITT, (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4222 MONROE STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITrEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON OCTOBER 3, 1996 OF A PUBLIC HEARING TO BE HELD ON OCTOBER 14, 1996. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on JUNE 1, 1996, Lowell Demars, Enforcement Officer, for the City of Columbia Heights, mailed re-licensing applications to Mr. Robert C. Witt, owner of the real property and incidental buildings located thereon at 4222 MONROE STREET, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by ROBERT C. WlTT. 2. That on one other occassion, re-licensing applications were mailed to Mr. Witt with a response from Mr. Witt that he would be removing the current tenant from the property and place the property for sale. 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(t) and 5A.303(1)(d). 4. That on October 8, 1996, firefighter/inspector Gary Gorman hand delivered a hearing notice to the current tenant and in conversation with the tenant, was informed that infact, Mr. witt had given the tenant no notice to move. CONCLUSIONS OF COUNCIL 1. That the building located at 4222 MONROE STREET is in violation of the provisions of the Columbia Heights City Code. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of' the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F-1049 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR CITY COUNCIL LETTER Meeting of: October 14, 1996 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER NO: 6 License Department APPROVAL Pirst ~eading ot j~ ITEM: Ordinance ,o. 1,,,_&' ¢o BY, Kathryn Pep in,. BY: NO: Repealing Certain Sections from DATE: October !0, 1996 /~//~,/~/~ License Ordinance Section of City Code Attached is Ordinance No. 1333, amending Ordinance No. 853, City C~d& of 1977, pertaining to the repeal of certain sections of the License Ordinance portion. These sections have been reviewed by the License Ordinance Review Committee initially organized by former City Manager, Pat Hentges, for the purpose of updating the regulations of over 200 pages of the business/commercial licensing section of the'City Code. The recommendation of the committee for the repeal of the sections addressed in this Ordinance was based on the fact that little or no service is provided for the license fee collected for these uses as well as the fact that these uses are licensed and inspected under the regulations of the Anoka County Health Department, or the State Dept. of Agriculture, or the State Dept. of Health. Some of the sections are outdated and the concern for regulation that may have existed in the past may not be a concern any longer such as the licensing of laundry machines, musical devices, vending machines, etc. Regarding the Gambling Devices section, the state statute referred to in 5.410(2) has been repealed by the State. Section 5.410(5) states that the licensing requirements of 5.410 shall expire at such time as the licensing requirements of the Mn. State Charitable Gambling Control Board shall pre-empt such local licensing powers. This has been done by the current State Statute in force. In my discussion with the City Attorney, it is his opinion that the repeal of the Gambling Devices section would not hinder the City's control currently allowed under Resolution 96-46. He stated that the Resolution covers only gambling devices utilized in bars and liquor establishments. All other locations are regulated by the current State law. The current ordinance regulating gambling devices, as it stands, does nothing if not less than the State Statute. He did state that the State Statute allows the City to be more restrictive. Therefore, if the City Council wishes to adopt more restrictive requirements than outlined by the State Statute, they need to direct the License Review Committee to rewrite the current Gambling Devices section to reflect their intentions on what more the city should regulate that is not already covered by the State Statute. For the Council's information, the sections pertaining to the licensing of pawnbrokers and precious metal dealers have been removed from this list until the new sections combining these uses are approved by the City Council at a later date. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1333 for October 28, 1996, at approximately 7 p.m. COUNCIL ACTION: ORDINANCE NO. ]333 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY COOE OF 1977, PERTAINING TO THE REPEAL OF CERTAIN SECTIONS OF THE LICENSING REQUIREMENTS OF THE CITY The City Council Section 1: 5.201 (1) (a) (b) 5.201 (2) of the City of Columbia Heights does ordain: Section 5.201 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Auctioneers, which reads as follows, to wit: No person shall engage in or conduct business as an Auctioneer without a license issued prusuant to the provisions of this chapter. Every license applicant under this section shall present proof to the Council of a license issued by any County Auditor in the State of Minnesota, and proof of a bond filed pursuant to Minnesota Statutes Chapter 330. Lack of such proof shall be mandatory grounds for denial of the license application. A separate license shall be required for each agent or employee of a licensee who is directly or indirectly selling auctioned items. The provisions of this section shall not apply to sales made by sheriffs, coroners, constables, tax collectors, or sales of personal property under chattel, mortgage or other liens. IS HEREBY REPEALED. Section 2: 5.301 (1) 5.301 (2) Section 5.301 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Food Establishments, which reads as follows, to-wit: No person shall engage in or conduct business operating a food establishment without a license issued pursuant to the provisions of this chapter. Licenses issued under this section shall be categorized on the following basis: Class 1 Class 2 Class 3 Class 4 Class 5 Itinerant Food Establishments Food Catering Vehicle Food Vending Machine Restaurant Drive-In Restaurant For purposes of this Code, the following words shall have the meaning ascribed to them and such definitions shall apply in the interpretation and enforcement of this Code. (a) (b) (c) (d) (e) (f) (g) (h) (j) "Food Establishment" means any building, room, machine stand, enclosure, vehicle, space, area or other place wherein food is stored or prepared, served, and sold primarily for immediate consumption. "Itinerant Food Establishment" means a food establishment operating for a temporary period such as, but not limited to food facilities for a' fair, carnival, circus, or public exhibition, other than a catering food vehicle. "Food Catering Vehicle" means any vehicle used to transport food from its point of preparation or place of distribution to a place where the food is sold and served directly from the vehicle to the consumer, any vehicle wherein food is prepared for sale and service to the consumer, or any vehicle wherein perishable food or dairy products are stored for or delivered to customers on a regular route for either immediate or future consumption. "Food Vending Machine" means any self-service device which upon insertion of a coin, coins or tokens, dispenses unit servings of food, beverage or ice, either in bulk or in packages. "Restaurant" means any building wherein food is prepared, served and sold for immediate consumption therein, and not operating for a temporary period. "Drive-In Restaurant" means any restaurant as defined above that also prepares food for carry-out and immediate consumption in motor vehicles parked adjacent to the restaurant. "Adulterated Food" means any food which bears or contains any poisonous or deleterious substance which may be injurious to health, provided however, that where such food bears or contains any such substance for which a safe tolerance or standard has been established by lawful regulation, or law, such food shall not be adulterated food if such substance is not in excess of tolerance of standard; or consists in whole or in part of the product of decayed or decomposed substance, or consists in whole or in part of the product of a diseased animal, or an animal which has died by accident, disease, or other than by slaughter; or contained in an immediate package which is composed of any poisonous or deleterious substance which may render the contents injurious to health. "Food Service Employee" means any person who renders service which requires the handling of food or food utensils. "Food" means any raw, cooked or processed substance, non-alcoholic beverage or ingredient, which is used or intended for use in whole or in part for human consumption, including ice and water. "Food Contact Surfaces" means those surfaces of the equipment and utensils with which food normally comes into contact or may come into contact. (k) (m) 5.301 (3) 5.301 (4) (n) (o) (a) (b) "Misbranding" means the use of any written, printed, or graphic matter upon or accompanying products or containers of food, including signs, or placecards, displayed in relation to such products so dispensed, which is false or misleading, or which violates any local, state or federal labeling requirements. "Perishable Food" means food consisting of fresh fruits or vegetables. "Readily perishable food" means any food consisting in whole or in part of milk, milk products, eggs, meat, fish, poultry or any other food capable of supporting rapid and progressive growth of micro-organisms which can cause food infections or food intoxication, excluding packaged food in hermetically sealed containers processed by heat to prevent spoilage and dry or powdered packaged food so low in moisture content as to preclude development of micro-organisms. "Utensils" means all kitchenware, tableware, dishes, glassware, cutlery, pots, pans, containers, implements of other equipment with which food comes in contact during storage, cooking, preparation, display or serving. "Wholesome" means food which is sound, healthful, clean, unadulterated and in all ways fit for human consumption. A Class 3 license is supplemental to the requiremnet for any other class of license under this section where a food vending machine will be located on the premises of another class food establishment. A Class 5 license shall be in lieu of a Class 4 license, and no person shall be required to obtain both licenses for a food establishment operating out of one building. The requirement for any license under this section is supplemental to the requirement for a license under any other section of this article. License applicants under this section shall provide the following information in the license application as is appropriate: The Class of food establishment license applied for and the kind of food to be served. For a Class 1 license, the reason for a temporary food establishment, indicating the nature of any commercial activity that will be going on, and the requested term for the license. For a Class 2 license, the place where food wilt be prepared and the place, route, or geographic area where food will be sold; the number of vehicles to be utilized, the serial number of each such vehicle, and the name and address of the owner if different from the license applicant. (d) (f) (g) (h) 5.301 (5) 5.301 (6) (a) (b) (c) 5.301 (7) (a) For a Class 3 license, a description of the premises where the licensed machine will be located, and the total number of licensed machines to be located on the same premises. For a Class 4 license, the proposed seating capacity of the restaurant. For a Class 5 license, the proposed seating capacity in the building and the proposed number of parking spaces in the lot. A list of all food service licenses or permits issued to the applicant by any municipality of the State of Minnesota within the preceding three years, together with a statement of whether any such license or permit was suspended or revoked, and a statement of facts pertaining thereto. No applicant shall be eligible for a Class 1,2,4 or 5 license unless such applicant has first obtained a license from the Anoka County Health Department. The Clerk shall refer applications for a Class 1, 4 or Class 5 license to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with applicable ordinances and regulations. Every licensee under this section shall at all times maintain required minimum food, health and sanitation standards as are hereinafter provided, or as may be promulgated by the Health Authority. The licensee shall abide by any written order of the Health Authority that is issued to abate an unsanitary or unhealthy condition. The licensee shall take steps to abate any unsanitary or unhealthy condition after receipt of a warning tag describing such condition from the Health Authority. Failure of a licensee to abide by any order of the Health Authority, or to take abatement action after receipt of a warning tag from the Health Authority shall be grounds for license revocation or suspension, or such other action restricting the privileges of the. licensee as the Council may determine. Repeated issuance of warning tags to the licensee shall also be grounds for license revocation, suspension, or other restriction by the Council. Every licensee under this section shall maintain the following standards relating to food: Food shall be kept clean, wholesome, and free from spoilage, adulteration, or misbranding. Food shall be prepared, processed, handled, p~ckaged, transported, and stored so as to be protected from contamination and spoilage and safe for human consumption. (b) Milk and fluid milk products shall be Grade "A". Poultry, meat, and poultry and meat products shall be U.S.D.A. approved, or approved by appropriate state designated agencies or officials. (c) Alt foods shall be protected against contamination, from work surfaces which are not clean, utensils which have not been sanitized, unnecessary handling, flooding from sewage or drainage overflow, overhead moisture leakage, dust, flies, insects, rodents, other vermin, or any other source of contamination. (d) 5.301 (8) Perishable foods shall be stored at such temperatures as will provide protection against spoilage. Readily perishable foods shall be stored at or below 40 degrees F. or at or above 150 degrees F. Frozen food shall be stored at or below 0 degrees F. Every licensee under this section shall maintain and enforce the following standards relating to food service employees: (a) All persons shall wear clean outer garments, maintain a high degree of personal cleanliness, and conform to hygenic practices during all periods of duty. Hair nets, head bands, caps, or other hair restraints shall be used to keep hair from food, utensils, and equipment. (b) All persons shall wash their hands thoroughly before starting work, and before resuming work after visiting the rest room, and as often as is necessary to remove soil and contamination. (c) Tobacco in any form shall not be used by persons while engaged in handling, preparing or serving food, or cleaning utensils and equipment. (d) No person infected with a communicable disease or illness, or other physical condition such as boils, open sores, or open wounds shall be permitted to perform duties as a food service employee where such disease, illness or condition may be transmitted to others or jeopardize maintenance of health and sanitation standards of the food establishment. The licensee shall freely consult with the Health Authority at any time when the licensee believes that the physical condition of a food service worker may jeopardize the health and sanitation standards of the restaurant or the health and well being of the public. A copy of this section shall be posted in a conspicuous place for employees. 5.301 (9) Every licensee under this section shall maintain the folloiwng standards for cleanliness and sanitation of equipment and utensils. (a) All new and replacement equipment and utensils shall be of such materials, workmanship, and design as to be smooth; easily cleanable; resistant to wear, denting, buckling, pitting, chipping and razing; and capable of withstanding scrubbing, scouring, repeated corrosive action of cleaning compounds, and other normal conditions and operations. Food contact surfaces shall be non-toxic and readily accessible for cleaning and inspection. Toxic materials shall not be stored or used in food service areas, except as required for sanitary operations. Such materials may not be used in any manner that threatens to contaminate food. (b) Cleaning and sanitation of utensils may be by chemical method or by hot water method, in accordance with standards that are approved by the Health Authority. The minimum water temperature for effective sanitation treatment shall be at least 170 degrees F. All utensils and equipment shall be thoroughly cleaned and food contact surfaces of utensils and equipment shall be sanitized and stored in such a manner as to be protected from contamination. 5.301 (10) Every Class 1, 4 and 5 licensee under this section shall maintain the following standards of cleanliness, hygiene, and sanitation on the food establishment premises: (a) Every food establishment premises, other than itinerant food establishments handling only pre-packaged food, shall have adequate restroom facilities which are kept clean, in good repair, and free from flies, insects and offensive odors. Hot and cold running water, hand cleansing compound, sanitary towels or hand-drying devices, and toilet tissue shall be provided. Hand washing facilities shall be provided within all areas where food is prepared. No private facilities of an adjoining residence shall be used to comply with the provisions of this section. (b) All garbage and refuse shall, prior to disposal, be kept in tight non-absorbent containers which shall be kept covered with close-fitting lids when filled, in storage, or not in continuous use. All other refuse shall be stored in containers, rooms, or areas, in a manner approved by the Health Authority. The rooms, enclosures, areas, and containers used should be adequate for the storage of all garbage and refuse accumulating on the premises. Adequate cleaning facilities shall be provided, and each container, room, or area shall be thoroughly cleaned after the emptying or removal of garbage and refuse. All garbage and refuse shall be disposed of with sufficient frequency and in such a manner as to prevent a nuisance. (c) All floors shall be kept clean and in good repair, and the use of sawdust and similar materials shall not be permitted. Floor drains shall be provided in all rooms where floors are subjected to flood-type cleaning or where normal operations release or discharge water or other liquid wastes on the floor. The walking and driving surfaces of all exterior areas where food is served shall be kept clean, properly drained and finished with concrete, paving or equivalent to facilitate maintenance and minimize dust. The walls and ceilings of all rooms shall be kept clean and in good repair. All walls of rooms or areas in which food is prepared, or utensils or hands are (d) (e) 5.301(1t) (a) (b) washed, shall have easily cleanable, washable surfaces up to the highest level reached by splash or spray. All rooms in which food is prepared or served, or utensils are washed, and rest, dressing, and locker rooms, and garbage and refuse storage areas shall be well ventilated and shall be free of excessive odors, condensation, vapors, smoke, and fumes. Cooking equipment shall be provided with exhaust ventilation equipment. The premises shall be kept neat, clean, and free of litter and refuse. Cleaning operations shall be conducted in such a manner as to minimize contamination of food and food contact surfaces. No food service operations shall be conducted in any room used as living or sleeping quarters. Soiled linens, coats, and aprons shall be kept in containers until removed for laundering. No live birds or animals shall be allowed in any area where food is prepared, stored, or served, provided, that guide dogs accompanying blind persons may be permitted in the dining areas of a food establishment. The following conditions shall apply to licenses issued under this section: No Class 2 licensee shall operate a catering vehicle between the hours of 12 p.m. and 5 a.m. Every Class 5 licensee shall maintain quiet and good order upon the premises and not permit disorderly or immoral conduct or loitering thereon, nor shall ha cause or permit any noise or nuisance on the parking area of the drive-in restaurant whereby the quiet and good order of the neighborhood are disturbed. The licensee shall provide no less than two receptacles for receipt of trash litter at appropriate locations on the premises. The licensee shall post on the premises in a conspicuous location one or more signs bearing the fallowing legend: "Cruising in or congregating or loitering outside of a motor vehicle is unlawful. No unoccupied vehicles may be left on the premises without the consent of the restaurant operator". (c) 5.301(12) (a) (h) The term of a Class 1 licensee shall be as determined by the Council, notwithstanding 5.103(1)(a) of this Code. The following persons are exempt from food establishment licensing, to-wit: A person whose place of business is a carnival, circus or fair and who holds a license pursuant to Minnesota Statutes Chapters 28A or 157. Cafeterias or restaurants located in private businesses: (i) (ii) (iii) which are not open to the general public; which are incidental to the principal business in which they are located, and which are inspected and licensed by the Anoka County Health Department. ARE HEREWITH REPEALED. Section 3: 5.303 (1) 5.303 (2) 5.303 (3) 5.303 (4) Section 5.303 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Grocery Stores, which reads as follows, to-wit: No person shall engage in or conduct the business of operating a grocery store, without a license issued pursuant to the provisions of this chapter. For purposes of this section, a grocery store shall be defined as a store engaged in the sale, at retail, of pre-packaged foods that are not intended for immediate consumption. The Clerk shall refer applications for a grocery store license to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with applicable ordinances and regulations. The requirement for a license under this section is supplemental to the requirement for a license under any other section of this chapter. IS HEREWITH REPEALED. Section 4: 5.304(1) 5.304(2) 5.304(3) 5.304(4) Section 5.304 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Fresh Food Stores, which reads as follows, to-wit: No person shall engage in or conduct the business of a fresh food store without a license issued pursuant to the provisions of this chapter. For purposes of this section, a fresh fOod store shall be defined as a store engaged in the sale at retail of bulk foods packaged on the premises and not intended for immediate consumption, such as but not limited to meats, poulty, fish and bakery products. Every licensee under this section shall maintain the standards prescribed by 5.301(7), 5.301(8) and 5.301(9) of this Code, and be subject to the same sanctions of 5.301(6) of this Code. The requirement for a license under this section is supplemental to the requirement for a license under any, other section of this chapter. 8 SHALL HEREWITH BE REPEALED. Section 5: Section 5.401 of Ordinance No. 853, City Code of 1977, pe~aining to the licensing of Bowling Alleys, which reads as follows, to-wit: 5.401(1) No person shall engage in the business of operating or maintaining a commercial bowling alley without a license issued pursuant to the provisions of this chapter. 5.401(2) The license application shall include a statement of the planned number of alleys, the total seating capacity, and the nature of any other licensed business currently operated or planned on the same premises. 5.401(3) The application shall be referred to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with applicable ordinances and regulations. I$ HEREWITH REPEALED. Section 5: Section 5.403 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Theaters, which reads as follow, to-wit: 5.403(1) No person shall operate or conduct a legitimate theater or moving picture theater without a license issued pursuant to the provisions of this chapter. 5.403(2) The application shall be referred to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with applicable ordinances and regulations. IS HEREWITH REPEALED. Section 6: Section 5.405 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Musical Devices, which reads as follows, to-wit: 5.405(1) 5.405(2) No person shall possess, keep, permit or maintain any mechanical musical device, as hereinafter defined, on any premises used for a business or commercial activity without a license issued pursuant to the provisions of this chapter. For purposes of this section, a "mechanical musical device" shall be defined as any device for producing, reproducing or playing musical selections or numbers, either randomly or by pre-selection or both, and which is operated by depositing a coin or token therein, or which is mechanically operated after direct or indirect payment to an operator. 5.405(3) (b) (d) 5.405(4) Applications under this section shall include a statement of, A general description of the device to be licensed and trade name if any, The name and address of the owner of the device if other than the licensee, The nature of any other general business or commercial activity carried on at the proposed place of operation of the device, The denomination of the coin or coins required for the operation of the device, or the value of the token used in lieu thereof, or a description of any other direct or indirect payment that will be received for such operation. A separate license shall be required for each machine. The location of all machines operated by the same licensee may be interchanged without application therefore, provided that a notice of change of location is filed with the clerk. HEREWITH REPEALED. Section 7: 5.40§(1) 5.408(2) 5.406(3) Section 5.406 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Children's Amusements, which reads as follows, to-wit: No person shall operate an "amusement device" as hereinafter defined, without a license issued pursuant to the provisions of this chapter. For purposes of this section, an "amusement device" shall include any device used exclusively by children, such as, but not limited to, kiddie cars, miniature airplane rides, mechanical horses, and other miniature mechanical devices not operated as a part of or in connection with any carnival, circus, show or other entertainment or exhibition. An applicant under this section shall furnish the Clerk proof of a policy of liability insurance in the sum of not less than 8100,000 for injury to one person and not less than ~300,000 for one accident prior to the issuance of a license under this section. Said policy shall be written by an insurance company authorized to do business in the State of Minnesota. IS HEREWITH REPEALED. Section 8: Section 5.407 of Ordinance No. 853, City Code of 1977 pertaining to the licensing of Public Dances, which reads as follows, to-wit: 10 5.407(1) 5.407(2) (al lb) 5.4O7(3) (al lb) lc) (d) 5.407(4) 5.4O7(5) No person shall give, hold or conduct a public dance or allow a public dance to be conducted on his premises without a permit to hold, give and conduct such public dance issued pursuant to the provisions of this chapter. The licensing and regulations of public dances under this chapter shall be subject to and in accordance with the provisions of Minnesota Statutes 624.42 to 624.54. Said statutes shall govern over any terms contained herein which are contradictory or inconsistent therewith, except that the below named terms shall have the meanings ascribed to them: "Public Dancing Place" shall mean any place which is designed for dancing to be carried on other than a private residence. "Public Dance" shall mean every dance held in a public dancing place, whether an admission fee is charged or not. Application for a dance permit shall be submitted to the Clerk on forms prepared and furnished by the City. The application shall include the following information: Name and address of the person, persons, organization, firm or corporation which is to conduct the dance or dances. The schedule of time or times where dances are to be held, and the place for said dances. The area of the dance floor, and seating capacity. The application shall show affirmatively that each of the applicants, or each of the partners or officers of the corporation or organization making application is a person of good moral character and reputation in the community in which he lives; that none of the applicants, partners, or officers thereof, has been convicted of a violation of any of the provisions of M.S.A. 624.42 to 624.54 or of any ordinance or law regulating dances; that no one of the applicants, partners, or officers thereof is a keeper of a disorderly house of any kind; that the place where the dance is to be conducted will not have any "private apartments" or "private rooms" furnished or used for any other than legitimate business purposes which adjoin such dancing places or which may be reached by elevator, stairway or passageway leading from such dancing place. Such application shall be acompanied by the affidavits of two freeholders in the City stating that they have read the application as signed by the applicant and that all statements made therein are true to their own personal knowledge. Applications shall be referred to the Chief of Police for an .investigation of any past criminal record for the above mentioned crimes, by the applicant, or by any officer or partner of the named applicant. A report on such investigation shall be mad~ to the Council. ll 5.407(6) Applications shall be referred to the Chief of the Fire Prevention Bureau and the Building Inspector for an inspection of the premises and a report indicating whether the premises are in compliance with all applicable ordinances and regulations and are adequately equipped with toilets, washrooms, lighting and ventilation. 5.407(7) Permit fees shall be established by Council resolution and may be on a pro-rated basis dependent upon the duration of the permit. 5.407(8) No public dances shall be conducted between 1 a.m. and 6 a.m. of any day except Sunday, nor between the hours of 1 a.m. and 12 noon on Sunday. 5.407(9) No permittee under this section shall permit the use of beer or intoxicating liquor upon the premises where a public dance is being conducted during the time of such dance. This provision shall not apply where the public dance is conducted at a location where the sale of beer or intoxicating liquor for consumption on the premises is allowed by other provisions of law. iS HEREBY REPEALED. Section 9: 5.409(1) 5.409(2) (a) (b) (c) Section 5.409 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Swimming Pools, which reads as follows, to-wit: No person shall operate or maintain a public swimming pool without a license issued pursuant to the provisions of this chapter. For purposes of this Code, the following words shall have the meanings ascribed to them: "Swimming Pool" means any structure, basin, chamber or tank containing an artificial body of water for swimming, diving, or recreational bathing, more than 200 square feet in area or over 24 inches in depth, above or below the ground. "Private Residential Swimming Pool" means any swimming pool, located on private property under the control of the homeowner, apartment owner; or land owner, the use of which is limited to swimming or bathing by members of his family, tenants, or their invited guests. "Public Swimming Pool" means any swimming pool, intended to be used collectively by numbers of persons for swimming or bathing operated by any person as defined herein, whether he be the owner, lessee, operator, licensee, or concessionaire, regardless of whether a fee is charged for such use. 12 5.409~31 Every licensee under this section shall insure that the below named regulations are followed during hours of operation for a pool licensed under this section: (a) Pools shall be illuminated when in use after sunset. Such illumination may not be directed into or unto adjacent property and shall measure no more.than one foot candle of illumination at any point on the boundary lines of adjacent property. (b) Appropriate facilities shall be provided for the safety of bathers as may be required by the Health Authority. This shall include lifesaving equipment, safety devices, lifebuoys, lifehooks, first aid kits, telephone, and adequate staff during swimming periods, who are competent in lifesaving and artificial resuscitation. Standards of competence for lifeguards shall be determined by the Health Authority. (c) Pools shall be under the supervision of a capable individual designated by the licensee, who shall assume responsibility for compliance with ail provisions of this Code and regulations relating to pool operation and maintenance, and safety to bathers. 5.409(4) Every licensee under this section or his agent shall exclude from the pool and poot area any swimmer, patron or any employee of the licensee who is suspected of having a communicable or infectious disease which would endanger the public health and safety. 5.409(5) The licensee or his agent shall insure compliance with all regulations for cleanliness and bacterial quality promulgated by the Health Authority and shall keep a daily record of information regarding operation, including disinfectant residuals, maintenance procedures, re-circulation, together with other data as may be required on forms furnished by the Health Authority. This data shall be kept on file by the operator for six months for review by the Health Authority or for periodic submission to the Board of Health as may be required. IS HEREWITH REPEALED. Section 10: 5.410(1) 5.410(2) 5.410(3) Section 5.410 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Gambling Devices, which reads as follows, to-wit: No person shall operate a gambling device or conduct a raffle, as hereinafter defined, without a license issued pursuant to the provisions of this chapter. Minnesota Statute #349.26, entitled Gambling Devices, together with all amendments thereto through 1978, is hereby adopted by reference as if fully set forth herein. The Council may by unanimous vote waive the bond requirement of the gambling manager. 5.41 O(4) The annual license fee shall be two hundred dollars (,~200.00), subject to amendment by resolution of the Council pursuant to #5.103(5). 5.410(5) The licensing requirements of #5.410 shall expire at such times as the licensing requiremnts of the Minnesota State Charitable Gambling Control Board shall pre- erupt such local licensing powers. IS HEREWITH REPEALED. Section 11: 5.601(1) 5.801(2) (a) (b) 5.601(3) 5.601(4) 5.601(5) 5.601(6) HEREWITH Section 5.601 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Vending Machines, which reads as follows, to-wit: No person shall maintain or operate a vending machine without a license issued pursuant to the provisions of this chapter. For purposes of this section, a vending machine shall be defined as any self- service device which upon insertion of a coin, coins or tokens, dispenses any product, provided, however, that such shall not include A "food vending machine" licensed under Article III of this chapter. Any machine which upon insertion of a coin, coins, or tokens, provides an intangible service, such as a clothes washer, dryer, game of skill, or musical device. License applicants under this section shall state in the application the proposed location of the machine and the nature of the item or items to be dispensed, or service to be provided. A separate license shall be required for each machine. The licensee shall keep all vending machines licensed under this section in good working order at all times. The licensee shall keep conspicuously posted on each machine at all times the name and address of the licensee and the name, address and telephone number of the licensee at which refunds may be obtained. REPEALED. Section 12: 5.802(1 ) Section 5.602 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Laundry and Dry Cleaning Services, which reads as follows, to-wit: No person shall engage in the business of providing laundry or dry cleaning services without a license issued pursuant to the provisions of this chapter. 5.602(2) Licenses under this section shall be categorized as follows: (a) Laundry and dry cleaning establishment without coin-operated machines. (b) Laundromat, for the primary purpose of providing centralized self-service laundry facilities. (c) Any other coin operated self-service laundry machines. 5.602(3) License applicants under this section shall specify the type of license applied for, and indicate, as is appropriate. (a) The number and type of self-service machines to be operated. (b) The location of such machines, if not in conjunction with a laundromat. 5.602(4) The Clerk shall refer applications for a license under subsection (a) or (b) to the Chief of the Fire Preve~ie~ Bureau for an inspection of the premises and a report indicating whether the premises are in compliance with applicable ordinances and regulations. 5.602(5) A separate license shall be required for each type of license sought. IS HEREWITH REPEALED. Section 13: 5.609(1) 5.609(2) 5.609(3) 5.609(4) Section 5.809 of Ordinance No. 853, City Code of 1977, pertaining to the licensing of Miscellaneous Businesses, which reads as follows, to-wit: No person shall operate a food catering service, kennel, pet shop, miniature golf course, go kart track, gun shop or tatoo parlor without a license issued pursuant to the provisions of this chapter. The Council may require license applicants 'under this section to provide a statement indicating whether the applicant or any of his employees or agents have been convicted of any crimes. Such requirement shall be a continuing one with respect to any new employees or agents of the applicant. Any conviction of a crime by the applicant or his agents or employees which bears any relevancy to the applicant's proposed business may be found by the Council to be grounds for denial of the license application or revocation or suspension of any existing license. No licensee under this section may conduct business between the hours of 9:00 p.m. and 9:00 a.m. of the following day. Notwithstanding the foregoing, a food catering service and pet shop are excluded from these restrictions. No license for a gun shop or tatoo parlor shall be issued to any applicant for a location within 500 feet of any public school or church. IS HEREBY AMENDED TO READ AS FOLLOWS: 5.609(1) ;~ ""*-; .......;- kennel pet shop, ~;";~* No person shall operate a ............ ~ ....... , ............. ......... ' ........ "gun shop e~ ..... , ..... without a license issued pursuant to the provisions of this chapter. 5.60§(2) The Council may require license applicants under this section to provide a statement indicating whether the applicant or any of his employees or agents have been convicted of any crimes. Such requirements shall be a continuing one with respect to any new employees or agents of the applicant. Any conviction of a crime by the applicant or his agents or employees which bears any relevancy to the applicant's proposed business may be found by the Council to be grounds for denial of the license application or revocation or suspension of any existing license. 5.609(3) No license for a gun shop~,- *~*,,,... ..... ~,.,,~,~' shall be issued to any applicant for a location within 500 feet of any ""~':- ~ ..... school or church. Section 13: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: Second reading: Date of passage: Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the City Council 16 CITY COUNCIL LETTER Meeting of : October 14, t996 ITEMS FOR CONSIDERATION - AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPT.: CITY MANAGER NO: 7 CITY MANAGER ~S APPROVAL NO: I-7 A, 111 DATE: I0/07/96 /_/ / /' Consistent with Minnesota Statutes and the City Code, the City Council annually adopts a resolution prior to the Special Assessment Public Hearing regarding costs to be borne by the City for public improvement projects. The resolution establishes the amount of City share and the amount of special assessments for projects to be levied against benefiting properties in the City of Columbia Heights. The purpose of the resolution is to advise the general public of costs to be incurred by the City versus costs to be incurred by benefiting property owners. Adoption of the resolution is basically a routine matter in order to comply with State Statutes and the City Code. Staff recommends adoption of the attached Resolution. RECO~I~ENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 96- : Being a Resolution Establishing Amount of City Share and Amount of Special Assessments on Projects to be Levied. COUNCIL ACTION: pagl2/c~t~re$,lvy RESOLUTION NO. 96 BEING A RESOLUTION ESTABLISHING AMOUNT OF CITY SHARE AND AMOUNT OF SPECIAL ASSESSMENTS ON PROJECTS TO BE LEVIED WHEREAS, the City Council of the City of Columbia Heights by motion on the gth day of September, 1996, ordered a special assessment hearing to levy the cost of improvements and WHEREAS, the following projects will be specially assessed on November 18, 1996, and a portion of the costs may be borne by the City, NOW, THEREFORE, BE IT HEREBY RESOLVED, pursuant to Minnesota Statutes 429.061, and City Code 4.103, that the breakdown is as follows: PIR PROJECT CITY PORTION ASSESSMENT TOTAL 915 Project 9601, Zone I Sealcoat $14,497.34 $84,314.31 $98,811.65 921 Project 9515, Alley, W. of Quincy,37th-38th 7,394.68 2,841.60 10,236.28 Passed this 14th day of October, 1996. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Secretary to the Council CITY COUNCIL LETTER Meeting of: 10/14/96 AGENDA SECTION: I TEHS FOR CONS I DERAT 1 ON ORIGINATING DEPARTMENT: CITY MANAGER ITEM: RESOLUTION DEDICATING HILLCREST BY: M. Winson In order to facilitate the expansion of the Medtronic facility on 53rd Avenue, the City Council has previously decided to sell 3.6 acres of Sullivan Lake Park to Medtronic. The property to be sold is passive recreation area. As a portion of Sullivan Lake Park was developed with LAWCON Funds, it was necessary to locate and obtain property of equal or greater market and recreational value. The City has purchased 0.9 acres of property adjacent to the south side of Huset Park West along 39th Ave. The Minnesota Department of Natural Resources and the National Park Service have approved this parcel as replacement park land for the property at Sullivan Lake Park. Staff is currently working on arranging for the removal of the existing railroad tracks that separate the Hillcrest Property from Huset Park property. Once the removal of the tracks has been accomplished, the parcel will be integrated into the overall scheme of Huset Park. The attached Resolution formalizes a dedication of this parcel as park land. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available for the Public. RECOMMENDED MOTION: Move to adopt Resolution 96- , being a Resolution dedicating Track D RLS #159, Anoka County as park land. MAW:jb 96-508 Attachment COUNCIL ACTION: RESOLUTION NO. 96- BEING A RESOLUTION DEDICATING TRACT D, RLS NO. 159, ANOKA COUNTY AS PARK LAND WHEREAS, the City Council of Columbia Heights determined that it was in the best interest of the community to sell a portion of Sullivan Lake Park to allow the expansion of an adjacent business, and, WHEREAS, Sullivan Lake Park had been developed in part using LAWCOM Funds and, WHEREAS, the agreement with the Minnesota Department of Natural Resources for the LAWCON grant stipulates that any conversion of property from park use to another use requires replacement of the park land with other property of equal or greater market and recreational value and, WHEREAS, Tract D, Registered Land Survey No. 159, Files of Registrar of Titles, County of Anoka, State of Minnesota which is adjacent to Huset Park, has been purchased by the City of Columbia Heights and, WHEREAS, the Minnesota Department of Natural Resources and the National Park Service have approved said Tract D, RLS No. 159 as replacement park land, NOW THEREFORE BE IT RESOLVED that Tract D, Registered Land Survey No. 159, Files of Registrar of Titles, County of Anoka, State of Minnesota be dedicated as park land and become part of Huset Park. Dated this ~ day of , 1996. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS, MINNESOTA BY: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution 'presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the C. ity of Columbia Heights, Minnesota, on the 14th day of October, 1996, as disclosed by the records of said City in my possession. (Seal) Jo-Anne Student Deputy City Clerk CITY OF COLUMBIA HEIGHTS Meeting of: October 14, 1996 ITEMS FOR CONSIDERATION ORIGINATING : DEPT. CITY MANAGER AGENDA SECTION: Other Res'o]utTon$/Ordin NO: 7 ' Comm. Devel. Dept. ~ APPROVAL CONTINUE PARTICIPATION IN THE''z" ITEM: BY: Tina Goodroa~) BY: NO: f 7 A 3)~ MLCA DATE: Oct. 9, 1996X~_/ Attached is the Resolution electing to continue participating in the local housing incentive account program under the Metropolitan Livable Communities Act. This resolution must be approved by November 15 of each year. This is the second year of the Livable Communities Act with the Metropolitan Council. During 1996, housing goals were set for each city and a housing action plan was required as part of participation. Columbia Heights exceeded life-cycle housing goals that have been established and our housing plan is in the review process. As part of the Act there are three grant programs available for application by any participating city. These funds can be used for life cycle housing efforts or to clean-up contaminated soils for economic development projects. These funds are on a competitive basis and the City has not yet submitted an application. However, staff has attended training sessions on the grants should a project arise in the near future. RECOMMENDED MOTION: Move to approve Resolution __ electing to continue participating in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 96- , Being a Resolution Electing to Continue Participating in the Local Housing Incentives Account Program Under the Metropolitan Liveable Communities Act. COUNCIL ACTION: ,bt~council.for · RESOLUTION 96- RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PRO~RAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT. CALENDAR YEAR 1997 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statues Section 473.25 to 473.254) establishes a Metropolitan Livable communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Incentive Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life-cycle housing goals for the municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals through preparation of the Housing Action Plan; and WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life-cycle housing goals for each participating municipality; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year, and WHEREAS, for calendar year 1997, a metropolitan area municipality that did not participate in the Local Housing Incentive Account Program during the calendar year 1996, can participate under Minnesota Statutes section 473.254 only if: (a) the municipality elects to participate in the Local Housing Incentives Account Program by November 15, 1996; and (b) the Metropolitan Council and the municipality have successfully negotiated affordable and life-cycie housing goals for the municipality; NOW, THEREFORE, BE IT RESOLVED THAT the City of Columbia Heights hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 1997. Passed this day of October, 1996. OFFERED BY: SECONDED BY: ROLL CALL: AYES: NAYS: ATTEST BY: Mayor Joseph Studevant Jo-Anne Student, Council Secretary resol2 CITY COUNCIL LETTER Meeting of: 10/14/96 AGENDA SECTION: I~EHS FOP, CONsI DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. ,7 B i'd Consideration PUBLIC WORKS ITEM: AWARD OF RETAINING WALL REPAIR BY: M. Winson BY: NO. ALONG SULLIVAN LAKE 7, ~.l~ DATE: 10/7/96 DATE:/~/~7/~ j~ On September 9, 1996, Council authorized staff to seek quotes to repair the retaining wall adjacent to the walking path on the south side of Sullivan Lake. Approximately 95' of the wall has shifted toward the lake with 50' of wall actually bulging out. The repair is a small project with the proposed work done by specialized contractors. Informal quotations were sent to 7 companies. One quote was received by the deadline on Monday, October 7, 1996. The repair involves straightening and reinforcing the wall with anchors and a treated timber waler (horizontal brace). The quote was $8,200.00. This is above the budget amount of $5,000.00; however, funds are available in the budget. Staff recommends award of the project to minimize continued movement of the wall. RECOMMENDED MOTION: Move to award the Sullivan Lake Retaining Wall repair to Atlas Foundation Company of Rogers, Minnesota, based upon their low, responsible quote in the amount of $8,200.00; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 96-509 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS hN FORMAZ QUOTATION FOR: DATE: Sullivan Lake Retaining Wail Repair September 26, 1996 SPECiFICATIONS Repair of the Sullivan Lake retaining wall shall consist of 1) straightening ~e retaining wall and 2) anchoring or reinforcing the retaining wall to minimize movement in the future. The existing wail construction and repair section is shown on the attached plan. Alt areas disturbed, by the repair work shall be restored to match the existing conditions. PROPOSAL Work must be completed in I996. BASIS OF AWARD Wethe undersigned agreeto provide allt~or, materials, and equipmentrequiredto mpair[he retaining wall ~rth¢ followingrot~ sum: $~,200.00 SCHEDULE (Eight Thousand, Two ~undred Dollars) Repair consists of A.B. Chance wall anchor assembl¥.~/treated timber waler at existing sheeting wall. Anchor material is galvanized. Ail in lieu of paintinq& coaginq, specified. Award shall be based upon, but not limited to, the factors of price, and the City's knowledge of and experience with the bidder's past performance and product. The City reserves the tight're accept or reject any or all proposals which in its opinion is in the best inmrest of the City of Columbia Heights. QUOTATIONS MUST BE RETURNED BY: 3:30 P,MmMONDAY, OCTOBER 7, 1996 'We understand r. hat this quotation may not be withdrawn for a period of sixty (60) days from the dam of submittal. FrRMNAME ATLAS FOUNDATION CO. ADDRESS P.O. Box 117 DATE Oct. 7, t996 Rogers, MN 55374 (~et.~ 612/42~--~261 ,~Fax 6~2/¢~8-4754 SIGNATURE G,I~. (Bud) Stannard, President Print or Type Name 63'7 - 38th Avenue N.E. Columbia Heights, MN 55421 Phone: (612) 782-2880 Fax: (612) 782-2875 CITY COUNCIL LETTER Meeting of: 10/14/96 AGENDA SECTION: I TEHS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER ITEM: AUTHORIZATION TO CONTINUE BY: M. Winson BY: NO. SOFTWARE MAINTENANCE SUPPORT DATE: 10/7/96 DATE: FOR ARC/INFO SOFTWARE :aX In order to stay current on upgrades to the Unix-based ARC/INFO Software for G.I.S., the City needs to maintain the annual software maintenance agreement. This software maintenance agreement provides the City with free updates to the software and free phone consultation with the software provider. With the addition of the Data Processing Coordinator, it is expected that tangible progress will be made in implementing G.I.S. availability to City departments. In the Data Processing Budget, $4,000 has been included to cover this expense. RECOMMENDED MOTION: Move to approve the annual software support for the Unix-based ARC/INFO Software in the amount of $4,052.00, including tax, to be paid for from Fund 720-49980; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 96-506 COUNCIL ACTION: Environment~.l Systems Research Institute, Inc. Phone: (909)793-2853 Document no. : 90020898 Order no. : 27085 Customer no. : 9159 Sales office : RO06 P.O. Date : 09/17/1996 End User : 9159 Project no. : Bill to: CITY OF COLUMBIA HEIGHTS DEPARTMENT OF PUBLIC WORKS 637 38TH AVE NE COLUMBIA HEIGHTS, MN 55421-3878 ATTN.: Accounts payable Document date ." 09/17/1996 Delivery no. : Contract no. : ESRI - Minneapolis Customer PO : SUPPORT PER SANDBERG CITY OF COLUMBIA HEIGHTS Invoice Page ; 1 Ship to: MARK WlNSON CITY OF COLUMBIA HEIGHTS DEPARTMENT OF PUBLIC WORKS 637 38TH AVE NE COLUMBIA HEIGHTS, MN 55421-3878 Terms of payment: Net Due 30 days, no discount Item Qty Product Number Description Price 10 1 52386 A/I NODE LOCK LIC PRIMARY MAINTENANCE IBM RISC 6000 Maintenance From Date 09/09/96 Maintenance To Date 09/08/94~ ~t'/ Items total Sales tax Total: 4,000.00 4,000.00 52.00 4,052.00 Please remit to: ESRI Inc. File % 54630 Los Angeles, CA 90074-4630 FEIN: 95-2775732 DUNS/CEC: 06-313-4175 RECEIVED SEP 2 6 1996 PUBLIC WORKS CITY COUNCIL LETTER Meeting of: 10/14/96 AGENDA SECTION: ITEMS FOR CONS 1 DERAT I ON ORIGINATING DEPARTMENT: ~ CITY MANAGER NO. 7 Bid Cons,de ration PUBLIC WORKS t~ )"~;~.~..//J~ ~ ) BD~rq'/''/,~,,,~~ ITEM: REJECT QUOTES TO REPAIR SANITARY AND BY: M. Winson NO. STORM SEWERS AND AUTHORIZATION TO DATE: 10/8/96 SEEK QUOTES FOR SANITARY SEWER REPAIRS On September 23, 1996, Council authorized staff to seek quotes for the repairs listed below: One or two sections of sanitary sewer pipe have broken at three locations. These include: 3rd Street between 37th Avenue and 38th Avenue 4th Street between 41st Avenue and 42nd Avenue 43rd Avenue between Pierce Street and McLeod The storm sewer also needs to be reconstructed in the area of 3943 Jackson St. to eliminate the dip in the road. Informal quotes were sent to 7 companies. Two quotes were received by the deadline on Monday, October 7, 1996. Both quotes were above $25,000; therefore, sealed bids are required. Staff recommends rejection of these quotes and authorization to seek quotes on the sanitary sewer repair work only. RECOMMENDED MOTION: RECOMMENDED MOTION: Avenue. Move to reject the quotes to repair the sanitary and storm sewers. Move to authorize staff to seek quotes for sanitary sewer repairs on 3rd Street, 4th Street, and 43rd MAW:jb 96-510 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: t0/14/96 AGENDA SECTION: I TEl'tS FOR CONS l DERAT1 ON ORIGINATING DEPARTMENT: CITY MANAGER NO' 7 0ther Btl$ine$$ PUBLIC WORKS ~/~ ~~~ ITEM: SALE OF DUPLEX UNITS AT BY: M. Winson BY: NO. 4613, 4619, AND 4625 PIERCE STREET DATE: 10/7/96 DAT The City has previously acquired the duplexes at 4613, 4619 and 4625 Pierce Street. All the current tenants should be relocated by the end of November. Staff sent out a Request for Proposal to several building moving companies for the removal of these three buildings. Only one proposal was returned by the deadline of 11:00 A.M., October 7, 1996. The proposal of the Kroll/Meger Partnership for the removal of the three buildings and backfilling of the excavation would result in a net payment of $11,257.50 to the city. The Krolt/Meger Partnership removed three other duplexes in the Sheffield area. Staff was satisfied with their work and, therefore, recommends award to the partnership. RECOMMENDED MOTION: Move to sell the duplex units at 4613, 4619 and 4625 Pierce Street to Partners, Robert A. Kroll and Steve Meger, based on their proposal of $11,257.50; and, furthermore, to authorize the Mayor and City Manager to execute the Bill of Sale for these buildings. MAW:jb 96-507 COUNCIL ACTION: PROPOSAL CITY OF COLUIVIBtA HEIGHTS PURCHASE/REMOVAL OF THREE (3) DUPLEX UNITS PROPOSALS DUE: MONDAY, OCTOBER 7, 1996 - t 1:00 A.M. The undersigned, as bidder, hereby proposes to supply all labor, materials and equipment necessary for the completion of the purchase/removal of three (3) duplex units in the City of Columbia Heights, in accordance with Request for Bids, for the following sum: Remove three (3) duplexes, remove and backfill foundation, removal of debris Deduct for value of buildings payment to City) /'i~, ,~D, ~%- 7,; :''~ It is understood that the Owner may accept or reject any Proposal. // ,? A certified &a~ to ~e %der of the CiW of Columbia Heights, is a~ched hereto. If ~s prgposal is re~ses, fails or neglects to execute ~e Contract ~d ~sh a satishctow s~e~ bond wi~in ten (10) days of ~e dat~ ,of accept~ce of ~s Proposal, it is ~derstood ~d a~eed ~at --s~d amo~t being the s~e as bid sec~iV ab~ementioned-- w~ be liquidated d~ages occ~ioned by such re~sal, fail~e, or neglect. ~ereupon said Ci~ of CoI~bia HeigNs shall realize upon said bid sec~iw ~d use ~e proceeds N ~e payment of said dmages. Said ce~ified check will be promptly returned upon completion of the con=act doc~ents. This Proposal is submitted after careful study of the Specifications and from a personal knowledge of the conditions at the site, which knowledge was obtained from our own sources of information and not from any official or employee of the City. It is understood and agreed that this Proposal cannot be withdrawn within sixty (60) days after scheduled time for receipt of bids. Proposal - Purchase/Removal of Three Duptex Units Page 2 The following is a schedule for completion of the work: 1. Time required after Contract Documents are completed to start work: /f~ days. ....... '-~"--- (wor2n~-xSays-enty,~oes~oeinektde' Legal n~e of Person, Fi~ or CoCbration Address Phone Legal Residence Proposal - Purchase/Removal of Three Duplex Units Page 3 LIST OF SUBCONTRACTORS Bidders must list subcontractors tentatively scheduled to work on this project. All changes must be submitted to the City Engineer. BIDDER'S REFERENCES NAME TELEPHONE NO. CITY COUNCIL LETTER Meeting of: October 14, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION - ORIGINATING DEPARTMENT: CITY MANAGER'S OTHER BUSINESS FINANCE APPROVAL NO: ITEM: AUTHORIZATION OF VARIOUS REQUESTS FROM BY: INFORMATION BY: MANAGEMENT COMMITTEE DATE: THE INFORMATION~AG~NT COMMITTEE ~. ""~, ~'' ~.~1% ~' . r DAT~' 10-8-96 Ever since the sprang of 1995, w .gement (.'ommittee was formed, i~ fifteen members (representing divisions of the City) have been studying the feasibility of a universal filing system for the City. Included in this process were tours of other city's document systems, a seminar and in-house demonstrations on computerized document management systems, a phone survey of all metropolitan cities regarding their document storage/retrieval systems, and numerous committee meetings with in-depth discussions since that time. The City currently has been using two microfilming machines. In their prime, they were unable to efficiently retrieve information in the administrative and police department areas. The level of quality in the items microfilmed was marginal. At the present time, one microfilm machine is inoperable and will require extensive repairs. When these machines were purchased, they were considered to be very low cost machines. The Committee has compared the pros and cons of continuing with microfilming or going to a computerized document system. They prepared their recommendations and proposed phases andpresented this information to all the division heads for their review and approval. At the October 7, 1996, work session, the Chair and various members of the Information Management Committee and various division heads met with the City Council and reviewed the recommended plan to move to a computerized document storage/retrieval system including optical imaging to archive City documents and manage current files. It has been concluded that optical scanning systems have advanced greatly, and that this is the best solution in long-term records management and storage. Phase I of the recommended plan consists of: 1) completing the networking capabilities to the library and recreation by installing fiber optic cable between City Hall and those buildings; 2) upgrading the personal computers of the 30 essential key users who would have the greatest need of a document management system; 3) training the City's essential key users in the use of Microsoft Windows software; and 4) purchasing computer software that will manage, store, and retrieve files, and have the capability of handling optical scan equipment. This part of the program and the purchase of the document management software will allow staff to become fully trained to store files on the City network in the same format that they would be on optical disk, allowing for full retrieval and cross-referencing within the network environment. At a later date, optical scanning equipment can be purchased to save the files from the network to the optical scan disks and to retrieve information from optical disks. Once the information is saved to an optical disk, it is considered a permanent record for archival purposes since it cannot be erased, modified, or added to. Staff's goal is to accomplish the following three items by the end of 1996; that being: to install the fiber optic conduit and cable between the Library, Murzyn Hall, and City Hall; to upgrade the computers of the 30 key essential users; and to train the 30 key essential users on the Windows operating environment. The conduit for the fiber optics cable will be installed by Public Works; however, it will be necessary to contract with an outside vendor to actually install the fiber optics cable in the conduit to the various buildings. The final step will be to prepare a Request for Proposals for the document management software in 1996, with it being installed in January of 1997, and staff trained on it at that time. RECOMMENDED MOTION: Move to authorize the completion of the computer network between Recreation, Library, and City Hall; to upgrade the 30 key essential users' computers to the Pantium level at a cost not to exceed $20,000 plus tax; to provide Windows training for the 30 key essential users; and to authorize staff to prepare and publish a Request for Proposals for a computerized document management software program to be used throughout the City. Funds are to come from the Capital Improvement General Government Building Fund (411) Budget for Optical Imaging. COUNCIL ACTION: Optical Imaging Pilot Users Minimum System Requirements: Pentium w/8M RAM Suggested Upgrades to 386 systems: P133 motherboard w/8MB RAM/PCI Video/850 MB HI3 =$651 Breakdown: P 133 Microprocessor =$244 Pentium motherboard =$122 8MB 72 pin EDO RAM (2x4MB) =$ 70 PCI Video =$ 46 850 MB EIDE I-{D =$169 Sugested Upgrades to 486 systems: =$1200 To be completely replaced by new Pentium computer and use 486 to upgrade other users not identified in the pilot.. This would allow us to weed out the older 286s and 386s. Admin: Assessment Clerk/Jane City Mgr's Sccretary/Carole Council Secretary/Jo-Anne 3 Users Identified 386DX/40Mhz w/4 x 1 MB-30 pin SIMMs/I62MB IDE HI) 486SX/33MHz w/t x 4 MB-72 pin Simm/257MB IDE I-{D 286 Office 386DX/40MHz w/4 x 1MB-30pin SIMMs/MFM HI) +MB/Video/biD New System +MB/Video/HD +MB/Video/HD 651 1200 651 651 PoHce: Senior Records Tech/Ralph Records Tech/Beth Records Tech Squad Room/Patrol Chief/Tom Captain/Len 6 Users Identified 386SX/33MI-Iz w/4MBram AMD 586/133 386SX/33MHz w/2 x 4MB-30 pin SIMMs/120MB HD 386SX/33MHz w/4MB ram Pentium 90MHz w/16MB ram +MB/Video/HD NUN +MB/Video/HD +MB/Video/HD NUN 651 651 651 Library: Childrens Librarian/Kelly Librarian/Jeanine 2 Users Identified 386SX/33MI-Iz w/4MB ram 386 w/4MB ram +MB/Video/I-{D +MB/Video/HD 651 651 Finance: Finance Dir Secretary/Deb City Receptionist/Alex Finance Director/Bill Asst Finance Director/June Liquor Clerk/Jean Recreation: Rec Secretary/Janice Rec Secretary/Bonnie Rec Director/Randy 5 Users Identified Pentium 133 w/8MB ram 486DX2/80MHz w/4MB ram 486DX2/80MHz w/8MB ram 486DX2/60MHz w/8MB ram 486DX2/80MHz w/4MB ram 3 Users Identified 486SXI33MHz w/4MB ram 486SX/33MI-Iz w/4MB ram 386SX/33M]Hz w/4MB ram NUN New System New System New System New System New System New System +MB/Video/HD 1200 1200 1200 1200 1200 1200 651 Comm Dev: Zoning/Grant Coord/Tina Permit/License Clerk/Kathy 2 Users Identified 486SX/33MHz w/4 x 1MB-30pin SIMMs/257MB IDE HD 386SX/33MHz w/8 x 256KB-30pin SIMMs=2MB/No HI) New System +MB/Video/HD 1200 651 Fire: Fire Secretary/Carol Asst Fire Chief/Pat Fire Assr/Joel Public Works: ?W Secretary/Joanne Administrative AssffB arb PW Director/Mark Engineering Tech/$im 3 Users Identified 486DX2/80MHz w/1 x 4M-72 pin SIM1W258MB I-ID Pentium 75MHz w/16MB ram 486SX/33MHz w/8 x 1MB-30 pin SIMMs/124 MB HD 4 Users Identified 386 w/4MB ram 486DX w/16MB ram Pentium 75MHz w/16MB ram Pentium 133MHz ~v/32MB ram 28 Total Users Identified New System NUN New System 1200 1200 +MB/Video/HI) New System TOTAL 651 1200 20361 NUN = No Upgrade Needed CITY OF COLUMBIA HEIGHTS Meeting of: October 14, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: 7 Other Business comm. Devel. Dept~ APPROVAL ITEM: APPROVE THREE CDBG CONTRACTS By: Tine Goodr~a~J No: DATE: Oct. 9, Community Development Block Grant (CDBG) contracts have been sent to our office for signature. These complete contracts need City Council approval and signatures before they can be returned to the County. Each contract will be summarized separately with an individual motion for each. The 1996 CDBG Contract that has been sent and needs approval is based on the application submitted in February. These items requested in the application were approved by the City Council in February and the amounts awarded are very similar to those granted. The first contract is between Anoka County and The City of Columbia Heights for county wide housing rehabilitation funding in the amount of $40,474.00. This money is actually part of the 1995 funding allocation that was not sent to the City. This amount will be added to the 1996 housing rehabilitation funds for a total of $148,788. The second contract is for 1996 CDBG public service funding between Meals on Wheels and the City for $3,080. This is the only public service agency we are in contract directly with. There is an additional $19,662 under multi-city contract for ACCAP Senior Outreach, Alexandra House, Southern Anoka Community Assistance and CEAP. These four agencies are funded by Columbia Heights but under one multi-city contract. This eliminates paper work for each individual city. The third and final contract is for the entire 1996 CDBG Contract between the City and Anoka County. This contract funding has been awarded based on our 1996 application. Funding break down is as follows: 1. Columbia Heights Public Service Pool - $ 22,742 2. Columbia Heights Revitalization - 140,000 3. Columbia Heights Housing Rehabilitation - 74,628 TOTAL $237,370 Each of the above listed contracts should be approved and then each will be signed by the City Manager and Mayor and returned to Anoka County. RECOMMENDED MOTION: Move to approve 1995 CDBG Contract by and between the City of Columbia Heights and Anoke County for $40,474 County-wide Rehabilitation funds. RECOMMENDED MOTION: Move to approve the 1996 CDBG Contract by and between the City of Columbia Heights and Meals on Wheels for $3,080 public service agency funding. RECOMMENDED MOTION: Move to approve the 1996 CDBG contract by and between the City of Columbia Heights and Anoka County for a total of $237,370 for public service agencies, Neighborhood Revitalization and Housing Rehabilitation. COUNCIL ACTION: ,bt\council.for CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1996 APPLICATION FOR FUNDING CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGP~M 1995 APPLICATION TABLE OF CONTENTS TITLE SECTIO~ List of Projects Neighborhood Revitalization Program (Acquisition and Clearance of Deteriorated Properties) Single-Family/Duplex-Family Housing Rehabilitation Program 3 Public Service Grants a. Senior Outreach Program b. Alexandra House c. Hot Meals for Shut-Ins d. Southern Anoka Community Assistance, Inc. e. Community Energy Assistance Program (CEAP) Public Hearing Documentation 5 cdbgtabt CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1996 APPLICATION FOR FUNDING LIST OF PROJECTS PROJECT FUNDING TOTAL EXPENSES PROJECT ADMINISTRATION Single-Family/Duplex Housing .Rehabilitation Acquisition and Clearance of Deteriorated Properties $ 90,000* $140,000 $ 83,700 $131,600 $ 6,300 (7%) 8,400 (5%) Public Service -senior Outreach Program (Anoka county community Action Program, Inc.) -Alexandra House (Shelter for Abused Women) -Hot Meals for Shut-Ins -Southern Anoka Community Assistance, Inc. -Community Emergency Assistance Program, Inc. TOTAL FUNDING - $ 11,662 $ 3,000 $ 3,080 $ 4,000 $252,662* Includes approximately $30,000 to $35,000 from Columbia Heights share of the county-wide CDBG/HOMEProgramallocation for housing rehabilitation- The project amount will be increased/decreased if more/less funds are received in the final allocation of all FY1996 CDBG funds. SECTION 1 cdbga~l~ III · IV. PROJECT NAME: CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PRO~RAM 1996 APPLICATION Acquisition and Clearance of Deteriorated Properties PROJECT ACTIVITY: This activity involves the acquisition and clearance of deteriorated properties. To be considered, a property must be uninhabitable due to building conditions which are detrimental to the health, safety and welfare of its occupants. In addition, a property must be 1) either vacant or have a willing seller, and 2) be difficult to condemn under the hazardous building section of the Uniform Building Code of the State of Minnesota. Acquisition would comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and by the EDA's Real Property Acquisition Policy. Properties wilt be identified by Community Development (CD) Department staff. Owners will be contacted by CD Staff and inspections will be conducted. An evaluation will be made of the property's physical condition, feasibility of rehabilitation and potential marketability. The City of Columbia Heights will be responsible for making a final determination of the properties to be acquired under this program. This activity will be carried out by the City Community Development Department under the program known as the "Neighborhood Revitalization Program". Priority for use of the funds from this project will be targeted for the Sheffield Neighborhood. However, this does not preclude use on a city-wide basis. PROJECT DURATION: This activity is part of a continuing effort by the City to acquire substandard and deteriorated properties which are considered blighting influences in otherwise stable neighborhoods. PREVIOUS FUNDING: A grand total of $371,095 in CDBG funds have been used for this program since 1988. Seven properties have been acquired, and two lots have been redeveloped into single- family homes. 1988 ............................................. $ 91,585 1989 ............................................. $ 34,000 1990 ............................................. $ 43,000 1991 ............................................. $ 0 1992 ............................................. $ 98,495 1993 ............................................. $ 34,300 1994 ............................................. $ 69,715 1995 ............................................. $120,000 $491,095 COMMUNITY PROBLEMS ADDRESSED: This activity will help the City address the problem of vacant, substandard housing which represents not only a blighting influence on surrounding properties, but also a hazard to the general public. According to the 1990 Census, the City had 209 vacant housing units (7,950 total units). The City and EDA Staff have conducted several "windshield" surveys of the City and found more than 70 properties which are substandard. The City has found that the Sheffield Neighborhood (as defined in # VIII) is in need of a concentrated housing rejuvenation effort. Therefore, priority will be given to purchase of properties in the neighborhood. This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.201 (a & d) "Acquisition and Clearance Activities" and meets CDBG National Objectives found at 24 CFR Part 570.208 (b) (2) "Activities to address slums or blight on a spot basis." - 1 - SECTION 2 COLUMBIA HEIGHTS/CDBG (ACQUISITION/CLEARANCE) Total projected funding for Fiscal Year 1996 ................................... $140,000 The funds will be expended as follows: Project Expenses .......................................... $131,600 (Acquisition, Demolition and Clearance) City/HRA Administration ................................... $ 8,400 (Time spent by City and HRA staff identifying properties to be acquired, negotiating purchase, coordinating demolition and clearance and marketing properties for redevelopment.) VII. COST DETAIL: See Above. VIII. PROJECT AREA: The overall project is contiguous with the boundaries of the City of Columbia Heights and will be carried out on a spot basis with priority for the Sheffield Neighborhood. As mentioned in Section V., the City of Columbia Heights has 7,950 housing units; of this number, 5,400 were owner-occupied, 2,301 were renter occupied and 209 were vacant. In terms of structure type, the breakdown is as follows: .... 5,609 Single-Family ............................................ . ..2,280 Multi-Family ............................................. . ....... 5 Mobile/Trailerhome ....................................... Other ........................................................... 56 The priority project area, the Sheffield Neighborhood is defined as the area within the following boundaries: -South Boundary: 45th Avenue between Easterly edge of Keyes Park and Central Avenue. -East Boundary: Johnson Street (rear property lines of Easterly properties) and Easterly edge of Keyes Park. -West Boundary: Central Avenue between 45th and 47th Ave. -North Boundary: 47th Avenue between Johnson Street (rear property lines of Easterly properties and Central Avenue). The above defined area is hereinafter referred to as the "Sheffield Neighborhood". The Sheffield Neighborhood includes a concentration of low income families in blighted type duplex and multiple unit housing. There are 518 dwelling units in the Sheffield Neighborhood and of those, there are 119 single family units, 184 are part of duplex units (92 actual duplexes), 56 are part of four-plexes (14 actual four-ptexes), and 159 are part of multiple unit apartment buildings (1 six-plex, 4 seven-plexes, 2 eight- plexes, 3 eleven-plexes, 1 sixteen-plex and 3 twenty-plexes). There are also 6 commercial properties in the Sheffield Neighborhood. Over 45% of the residential properties are rental in nature. The goal of the Sheffield Neighborhood Revitalization Plan is to "Restore the balance of Housing (rental versus owner occupied) of the Sheffield Neighborhood to a level more typically found in lower density residential districts throughout the City". Included in this goal/plan is redevelopment/reutilization of residential properties in the area with moderate income housing and redevelopment of the commercial area so as to establish clear delineations or buffers between Central Avenue commercial development and the housing units along Tyler Street. - 2 - SECTION 2 COLUMBIA HEIGHTS/CDBG (ACQUISITION/CLEARANCE) IX. XI. XII. LARGER EFFORT: This activity is part of a larger effort by the City and HRA of Columbia Heights to d hous~n within the City and improve neighborhoods. .O~er eliminate substandar ' g ......... ~-~ance ~i e zirs~-~me activities include housing rehabilitation an~ nomeownermn~p ==-~ ~ · · homebuyers program). See Single-Family/Duplex-Housing Rehabilitation section for additional information. CONTACT PERSON: This activity will be carried out by the Community Development Department of the City of Columbia Heights. Questions concerning the program should be directed to Tina Goodroad at 782-2856. REIMBURSEMENT AUTHORIZATION: The following persons are authorized to sign payment vouchers: - Tina Goodroad - Acting Duputy Executive Director of EDA - Mark Winson - Acting City Manager DEMOLITION OF AFFORDABLE HOUSING: In an effort to minimize displacement and the .destruction of affordable housing, the City, to the extent possible, will limit its list of properties to those which have been vacant for at least one year prior to acquisition. The purpose of this activity is to eliminate blighting conditions and encourage new development. The housing to be constructed will, in most circumstances, be market-rate. Therefore, sites to be identified will be exempt from the one-for-one replacement requirement. SECTION 2 c~bgapp - 3 - CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRART pROGRAM 1996 ApPLICATION PROJECT NAME: Single Family/Duplex Family Housing Rehabilitation Program PROJECT ACTIVITY= This activity involves the rehabilitation of owner occupied single family and duplex residential properties. The funds are awarded to eligible homeowners in the form of a 50% grant/50% deferred loan. The 50% grant portion would not have any interest charge and would not have to be paid back if the homeowner remains in the rehabilitated property for a period of five years. The remaining 50% loan portion would have no interest charge and would be paid back only upon the sale, change of use or moving from the property. Should the recipient sell, move or otherwise convey the property during the five year term, the grant/deferred loan portion would have to be repaid in the following manner: ..... 100% of Grant/Loan ~mount Within 1st Year ................... 90% of Grant/Loan Amount Within 2nd Year ....................... ]]80% of Grant/Loan Amount Within 3rd Year ..................... ~..70% of Grant/Loan Amount Within 4th Year ..................... .60% of Grant/Loan Amount Within 5th Year ........................ Within 6th Year or anytime thereafter...50% of Grant/Loan Amount Grants/Deferred Loans of up to $15,000.00 are awarded. home improvement grant/deferred loan may be used for three primary types of mprovemen~s. The City Building Inspector will complete a thorough inspection of the ntire house and conclude exactly what work should be done. First priority in improvements will be those that upgrade health and safety conditions. Second priority is given to upgrading the house in accordance with current building code requirements. Finally, improvements will be suggested that improve the energy efficiency of the home. Typical improvements would include (in random order): doors & windows, water heaters, furnaces, wiring & plumbing, and roofs. To qualify for a grant/deferred loan, a person must meet the following criteria: 1. Own and live in the property to be improved. 2. Have an adjusted gross income at or below the limits listed below, which are based on household size. Household Preference Non-Preference Income Limit Income Limit i~ $ 9,668.00 $ 17,850.00 1 $ 20,400.00 2 $ 12,644.00 3 $ 15,620.00 $ 22,950.00 4 $ 18,832.00 $ 25,500.00 5 $ 22,044.00 $ 27,550.00 6 $ 25,260.00 $ 29,600.00 7 $ 28,472.00 $ 31,600.00 8 $ 31,684.00 $ 33,650.00 These limits are subject to change during the course of the program. For program purposes, Adjusted Gross Income is calculated by subtracting $750.00 for the first and second resident over age 18, and $500.00 for each additional resident, from Gross Annual Income. The income from all residents is included in the calculation. Grants/deferred loans made under this program with FY 1996 CDBG funds are to be approved by the EDA Board of commissioners. Have total net assets of $25,000 or less, excluding ..personal property and the property to be improved (if less that 2 (two) acres). PAGE 1 SECTION 3 CITY OF COLUMBIA HEIGHTS/CDBG III · IV. 4. The property cannot contain more than 2 (two) dwelling units, one of which must be owner-occupied. Also, the property must be used for residential purposes; no more than 15% of the habitable floor area can be used in a trade or business. Applications are accepted on a first-come, first-serve, limited preference basis throughout the year. No eligible applicant will be rejected on the basis of judgements as to personal character or life-style. Waiting lists will be maintained for those families with incomes in the "Preference Income Limit" and -Non-Preference Income Limit" categories. Funds will be allocated to eligible applicants based on a first-come, first-serve basis with first preference to those with incomes in the ,.Preference Income Limit" category with the exception that applicants who have applied and are faced with emergency housing conditions as certified by the City Building Inspector may be given priority over others on the waiting lists. In addition any applicants from the Sheffield Neighborhood whether on preference or non-preference list will receive first priority in receiving deferred loans/grants under this program. PROJECT DURATION: This activity is part of a continuing effort by the City to improve its housing stock. Funds for Fiscal Year 1996 includes approximately $90,000 from the City's share of the Anoka County CDBG Entitlement Program Fund and $30,000 - $35,000 from the Anoka County CDBG rehabilitation fund pool. PREVIOUS FUNDING: This activity has been funded since 1978. A breakdown of the total funding and number of grants/deferred loans completed is shown below: YEAR ~ UTILIZED ~__ YEAR $ UTILIZER ~_ 1978 $ 150,667 51 1987 $ 25,145 4 1979 $ 40,100 8 1988 $ 12,195 3 1980 N/A N/A 1989 $ 54,980 8 1981 $ 71,843 16 1990 $ 53,735 6 1982 $ 23,568 6 1991 $ 51,376 8 1983 $ 29,020 5 1992 $ 58,900* 8 1984 $ 23,535 5 1993 $ 58,757** 9 1985 $ 28,325 5 1994 $ 157,195'** 14 1986 $ 17,395 3 1995 $ 73,830**** ~ TOTAL: $ 930,566 163 * Includes $32,000 of Federal HOME Program Funds. ** Includes $16,293 of Federal HOME Funds. *** Includes $70,000 of Federal HOME Funds. **** Includes $60,000 of Federal HOME Funds. COMMUNITY PROBLEMS ADDRESSED: This activity will help address the problems with the City's aging housing stock. Much of the City's housing stock was built before 1960 and is in need of repairs (i.e. roofs, furnaces, windows and doors, etc.). This activity will assist in the preservation of the housing stock. The Sheffield Neighborhood (area between 45th Avenue on South, Johnson Street (rear of Easterly properties) and Easterly edge of Keyes Park on East, 47th Avenue between Johnson Street (rear of Easterly properties) on the North, and Central Avenue between 45th and 47th Avenues on the West) is an area in need of concentrated housing renovation. In this 16 block area, there are 518 dwelling units of which 119 are single family units, 184 are part of duplex units (92 actual duplexes), 56 are part of four-plexes (14 four-plexes), and 159 are part of larger multiple unit buildings (! six-plex, 4 seven-plexes, 2 eight-plexes, 3 eleven-plexes, 1 sixteen-plex and 3 twenty- plexes). The majority of the single family and duplex units were constructed in the late 1950's and early 1960's and are in a deferred maintenance state.. The City has developed a Sheffield Neighborhood Revitalization Plan which includes redevelopment and renovation in the neighborhood. Priority for use of these CDBG funds will be used to assist single and duplex property homeowners in this neighborhood in upgrading their properties. Priority will be given to any applicant from the Sheffield Neighborhood, including those which may be in the non-preference list. This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.202 "Eligible Rehabilitation and Preservation Activities". It meets CDBG National Objectives found at 24 CFR Part 570.208(&)(3) "Activities benefiting low and moderate persons, as a Housing Activity". SECTION 3 PAGE 2 CITY OF COLUMBIA HEIGHTS/CDBG PAGE 2 SECTION 3 VI. FUNDING SUMMARY~ The funds for this activity will be expended as follows: Project Expenses ........................... $90,000 - lO0,000 (93%) (Rehabilitation Grants/Deferred Loans) HRA Administration .................................. $ 6,300 ( 7%). (Time spent by Housing Coordinator and HRA Contract Housing Inspec- tor/Specification Writer processing applications, preparing bid specifications and monitoring construction, estimated at 430 hours for the program; note this covers the time spent on rehab files funded under the regular County Rehab Program, as well.) TOTAL FUNDING ............................. $ 96,300 (100%) *Includes approximately $30,000 - $35,000 from Anoka County distribution of County-wide CDBG Rehabilitation Program funds for Columbia Heights. VII. COST DETAIL: See above. VIII. PROJECT AREA: The project area is contiguous with the boundaries of the City of Columbia Heights. Based on 1990 Census Data, the City of Columbia Heights had a population of 18,910. The data indicated the following: Number of Households ................................... 7,741 - With One of More Person Over Age 65 .................. 2,128 (27%) Number of Dwelling Units ................................ 7,950 - Single Family ......................................... 5,609 (71%) 546 - 2 Unit Structures ..................................... The first priority project area from July 1, 1994 to July 1, 1995 is the Sheffield Neighborhood which includes the following bounded area in the City of Columbia Heights: - South Boundary: 45th Avenue between Easterly edge of Keyes Park and Central Avenue. - East Boundary : Johnson Street (rear property lines of Easterly properties) and Easterly edge of Keyes Park. - West Boundary : Central Avenue between 45th and 47th Avenues. - North Boundary: 47th Avenue between Johnson Street (rear property lines of Easterly properties and Central Avenue). The above defined area is hereinafter referred to as the "Sheffield Neighborhood". For detail on housing and housing conditions in the Sheffield Neighborhood, see # V above. IX. LARGER EFFORT: This activity is part of an effort by the City to improve its neighbor- hoods. In addition to this program, the City also offers th~ following programs: - .MHFA Home. ImDrovement Loan Proqram (167 loans since 1979 for a total of $944,226) - MHFA Home Enerqy Loan Procram (44 loans since 1983 for a total of $153,780) - MHFA Deferred, Accessibility and Revolvin~ Loan Pro,rams (115 loans since 1976 for a total of $369,660) - MFHA Rental Rehabilitation Grant Proqram (12 grants since 1984 for a total of $82,925) - MFHA Rental Rehabilitation Loan Pro,ram (8 loans since 1990 for a total of $105,017) PAGE 3 SECTION 3 CITY OF COLUMBIA HEIGHTS/CDBG XI. - First-Time Homebuyer Proqram 1995 Program ............................... $ 454,048; 7 loans 1994 Program ............................... $ 1,278,022; 18 loans 1993 Program ............................... $ 1,632,000; 23 loans 1992 Program ............................... $ 1,400,309; 22 loans 1991 Program ............................... $ 1,477,000; 21 loans 1982 Program ............................... ~ 8.408,00Q; ~ loans TOTAL: ~14f649f37~ 26_6 CONTACT PERSON: This activity will be carried out by the Housing and Redevelopment Authority of Columbia Heights in coordination with the City. Questions concerning the program should be directed to Tina Goodroad at 782-2856. REIMBURSEMENT AUTHORIZATION: The following persons are authorized to sign payment vouchers: - Tina Goodroad, Acting Deputy Executive Director of EDA XII. NOT APPLICABLE bt/cdbgapp/2/96 PAGE 4 SECTION 3 CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1996 APPLICATION II: PROJECT NAME: Public Service PROJECT ACTIVITIES= The following projects will be carried out under this activity: senior Outreach Fr0qram for Columbia Heiqht~ A~oka County Community Action Proqram, Inc. (ACCAP). 1201 - 89th Avenue N.E., Suite 345 - Blaine, MN 55434 ACCAP will use CDBG funds to operate a Senior Outreach Program. The funds will be used to pay the salary, benefits, travel and related costs of a part-time outreach worker. This individual will work 25 hours per week for 40 weeks and provide assistance to isolated Columbia Heights seniors and disabled adults who are in need of medical, financial, nutritional, housing or advocacy services. It is anticipated that 400-500 persons will be served by this program. FundingforFiscalYear1996 ................................................. $11,662 See Exhibit 4-1 for additional information. A~exandra House P.O. Box 424 - Circle Pines, MN 55014-0424 Alexandra House will use CDBG funds to operate its 24 hour emergency for battered women and their children/youth. The funds will be used to help offset part of the cost of providing emergency shelter (room & board) to Columbia Heights women and their children. Funding for Fiscal Year 1996 ................................................. $ 3,000 See Exhibit 4-2 for additional information. HOt Meals for Shut-Ins 550 Osborne Road N.E. - Fridley, MN 55432 Hot Meals for Shut-lns a/k/a Meals on Wheels will use CDBG funds to provide nutri- tious meals to home-bound seniors and disabled adults in Columbia Heights. The funds will be used to pay for the cost of meals purchased from Unity Hospital. Funding for Fiscal Year 1996 ................................................. $ 3,000 See Exhibit 4-3 for additional information. Southern Anoka Community Assistance~ Inc. (SACA) 627 - 38th Avenue N.E. - Columbia Heights, MN 55421 SACA will use CDBG funds for its existing food shelf which serves the southern Anoka County area. The funds will be used to purchase food stuffs. Funding for FiscalYear 1996 ................................................. $4,000 · See Exhibit 4-4 for additional information. Community Emerqency Assistance Proqram CEAp 7231 Brooklyn Boulevard, Brooklyn Center, hN 55434 CEAP will use CDBG funds to serve Columbia Heights residents and families in need. Service include food, clothing and financial assistance. This program provides services, and works cooperatively with other organizations before a crisis becomes critical. Funding for Fiscal Year 1996 ................................................. $1,000 SECTION 4 PAGE t Anoka Coun'~y Con'~ra¢'~ No, 900209A (1995) AMENDMENT 1 TO ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GR.ANT PROGRAM AGREEMENT between ANOKA COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA AND THE CITY OF COLUMBIA HEIGHTS THIS AMENDMENT is made this 2nd day of July, 1996, by and' between Anoka County, a political subdivision of the S~ate of Minnesota (hereinafter referred to as ~he "County'), and the City of Columbia Heights (hereinafter referred to as "Agency")-: WITNESS~-TH THAT: WHEREAS, the County entered into an Agreement with the Agency on July 1, t995, allocating funds for #553 Housing Rehabilitation in the amount of $95,76t; and WHEREAS, Paragraoh 8 of said Agreement provides that any modifications of this Agreement si3all be incorporated by written amendment. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the par~ies agree as follows: In order for Columbia Heights to access ~heir fair share of Countw-wide Rehabilitation Funds, S40,474.00 from 1995 CDBG shall be allocated :o Columbia Heights from #553 County-wide Rehabilitation and added to #553 ' Columbia Heights Housing Rehabilitation bringing th, e,total bupget amount for This Agreement to $27~-,977 described in Exhibit A which is attached.. hereto and incorporated herein by 'reference. -1- EXHIBIT A PROJECT DESCRIPTION AND BUDGET Amount of CDBG funds provided by Anoka County for the program year beginning in 199_6 tO Meals on Wheels (a~/a Hot Meals for Shut-Ins) ~ C/O Unity Hospital - 550 Osborne Road N.E. - Fridley, Y5~ 55432 .for: Hot Meals fo= Shut-Ins Procram A description of goods and/or services to be provided by the above-named organization with the assistance of the CDBG funds and the target population to be served: $ 3,080.00 Meals on Wheels a/k/a Hot Meals for Shut-Ins will use CDBG funds to provide nutritious meals to home-bound seniors and disabled adults. The funds will be used to reduce the cost of meals purchased from Unity Hospital. See Preliminary Project Request attached as Exhibit B. Liaison per Section Authorized to sign vouchers & reports per Section Kenneth R. Anderson Community Development Director Project to be completed by (date): tDecember 31, 1997 COBG-S9 CITY/ AVAILABLE FUNDING AREA NUMBER PROJECT BUDGET GOAL Centerville (con't) COLUMBIA HEIGHTS $238,370 667 668 628 630 655 Centerville Senior Housinq Acquisition of land for future senior housing development. Location to be determined. 570.201(a) 104-797616-646010-46761 Centerville Comorehensive Plan Update city-wide plan. 571.205(a)(1) 104-797616-644100-46861 Columbia Heiqhts Public Service Pool Funding to public service agencies that deliver services to primarily tow income persons and families including but not limited to: Hot Meals for Shut-ins. *ADDITIONAL FUNDING OF $19,662 UNDER MULTI-CITY CONTRACT for: ACCAP Senior Outreach, Alexandra House, Southern Anoka Community Assistance, and CEAP. 570.201(e). See Agency data at end of this section for details on services provided. 104-797618-647153-42861 Columbia Hei,qhts Revitalization Acquisition, clearance, and resale of residential lots with blighted structures; This is a City-wide activity, removing spot blight. Actual sites to be determined as they become available. 570.201 (a),(b),(d) 104-797618-646010-43061 Columbia Heiqhts Housin.q Rehabilitation Rehabilitation of owner-occupied housing available to owners throughout the City of Columbia Heights. 570.202 104-797618-642010-45561 $11,573 $t ,580 $3,080 $140,000 874,628 7 7 2 -5- REGULAR COUNCIL MEETING JANUARY 22, 1996 PAGE 7 Motion by Jones, second by Peterson to close the hearing regarding the revocation or suspension of the rental license held by Francis Job regarding rental property at 4017 Sixth Street in that the provisions of the Housing Maintenance Code have been complied with. 5. Closing Hearing Regarding Rental License at 4059 Jefferson Street. Thomas R. Kemnitz Motion by J011y, second by Jones to close the hearing regarding the revocation or suspension of the rental license held by Thomas R. Kemnitz regarding rental property at 4059 Jefferson Street in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes b. ~ublic Hearing - I996 Community Development Block Grant Staff of the HRA advised that approximately $238,000 in funds is expected to be received from the Community Development Block Grant Programs. All of the recipients being recommended for funding were reviewed by staff. Representatives from SACA, ACCAP (re: Senior Outreach Program for Columbia Heights) and CEAP addressed their requests and reviewed the scope of their activity in Columbia Heights. Motion by Sturdevant, second by Peterson to approve the following as the 1996 Community Development Block Grant (CDBG) Program for the City of Columbia Heights with the Acting City Manager and the and HRAChair authorized to prepare and submit the formal application for such funds: city Projects to be Funded with FY 1995 CDBG Grant Funds: A. Neighborhood Revitalization with Priority Use of Funds in Sheffield Neighborhood $140,000 to $160,000 B. Housing Rehab (City-Wide) $ 90,000 to $100,000 C. Public Service Grants $ 21,662 to $ 21,662 Senior Outreach Program for Columbia Heights (Anoka County Community Action Program ) $11,662 2. Southern Anoka County Community Assistance $4,000 3. Alexandra House (Columbia Heights) $3,000 4. Hot Meals for Shut-Ins (Meals on Wheels) for Columbia Heights $3,000 5. CEAP (Community Emergency Assistance Program, Inc.) $1,000 to be taken from "B" Housing Rehabilitation allocation. Roll call: All ayes Councilmember Ruettimann note~ procedure was incorrect by taking a vote on the allocation of CDBG funds before the public hearing for same was closed. Motion by Sturdevant, seoond byPeterson to rescind their vote on approval of the allocation of CDBGProgram. Roll call: All ayes Motion by Ruettimann, second by Jones to close the public hearing on the 1996 Community Development Block Grant Program. ~11 g~ll; Ail ~yes Motion by Sturdevant, second by Peterson to approve the 1996 Co~unity Development Block Grant Program as previously stated during the Council Meeting. Roll call: All ayes REGULAR COUNCIL MEETING JA/qUAR¥ 22, 1996 PAGE 7 Motion by Jones, second by Paterson ~o' close ~:he hearing regarding the revocation or suspension of the rental license held by Francis Job regarding rental property at 4017 Sixth Street in that the provisions oft he Housing Maintenance Code have been complied with. 5. Closing Hearing Reoardina Rental License at 4059 Jefferson Street. Thomas R. Kemnitz Motion by JOlly, second by Jones to close the hearing regarding the revocation or suspension of the rental license held by Thomas R. Kemnitz regarding rental property at 4059 Jefferson Street in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes b. ~ublic Meartn~ - i996 Communit~ Development Block Grant Staff of theHRAadvisedthat approximately $238,000 in funds is expected to be received from the Community Development Block Grant Programs. All of the recipients being recommended for funding were reviewed by staff. Representatives from SACA, ACCAP (re= Senior Outreach Pro,ram for Col~ia Heights) and CEAP addressed their requests and reviewed t. he scope of their activity in Columbia Heights. Motion by Sturdevant, second by Paterson to approve the following as the 1996 Community Development Block Grant (CDBG) Program forths City of Col~ia Heights with the Acting City Manager and theandHRAChair authorized to prepare and submit the formal application for such funds= City Pro4ects to be F~U~ded with FY 1995 CDBG Grant Funds: A. Neighborhood Revitalization with Priority Use of Funds in Sheffield Neighborhood $140,000 to $160,000 B. Housing Rahab (City-Wide) $ 90,000 to $100,000 C. Public Service Grants $ 21,662 to $ 21,662 1. Senior Outreach Program for Columbia Heights. (Anoka County Community Action Program ) $11,662 2. Southern Anoka County Community Assistance $4,000 3. Alexandra House (Columbia Heights) $3,000 4. Hot Meals for Shut-Ins (Meals on Wheels) for Col,,~ia Heights $3,000 5. CEAP (Community Emergency Assistance Program, Inc.) $1,000 to be taken from "B" Housing Rehabilitation allocation. Roll call: All ayes Councilmember Ruettimann noted procedure taking a vote on the allocation of CDBG public hearing for same was closed. was incor~ect by funds before the Motion bySturdevant, second byPeterson to rescind their vote on approval of the allocation of CDBGProg=am. Roll call: Ail ayes Motion by Ruettimann, second b~ Jones to close the public hearing on the 1996 Community Development Block Grant Program. Roll call: All ayes Motion by Sturdevant, second by Peterson to approve the 1996 Community Development Block Grant Program as previously stated during the Council Meeting. Roll ¢a11: All ayes CITY COUNCIL LETTER Meeting of: JANUARY 22, 1996 AGENDA SECTION: PUBLIC I-[EARINGS ORIGINATING DEFT.: CITY MANAGER NO: 6 COMMUNITY DEVELOPMF_2qT APPROVAL ITEM: FISCAL YEAR 1996 COMMUNITY BY:/:_~ C~ BY: ~(~~..~ DEVELOPMENT BLOCK GRANT PROGRAM~ DAI~ JANUARY 17, 199~/) (Project selection/Application) f,~ ~ / NO: , -- Annually the City is allocated Federal Community Development Block Grant (CDBG) entitlement funds through the Anoka County CDBG Entitlement Program. Approximately $240,000 to $250,000 are expected to be allocated to the City of Columbia Heights for FY1996. A proposed program attached for the use of funds has been prepared based upon City Council discussion. Prior to City Council approval of a program for the use of the FY1996 CDBG funds, a public hearing must be held and any other public input must be heard and considered. As per City Council approval, a hearing has been scheduled for January 22nd at approximately 7:15 pm. A copy of the official published notice in regard to the scheduled public hearing is attached. Also, a copy of the "Current CDBG/HOME Program Status" as of 12-31-95 is attached, and an Anoka County Community Development Block Grant Work Schedule. The public service grants proposed for FY1996 are the same four agencies as were funded the last two years for the same dollar amount. I do not have complete applications from them as of this meeting, however, I'm sure each of you are aware of their service. Another organization, Community Emergency Assistance Program, Inc. (CEAP) is also requesting $1,000 in funding. They provide services including food, clothing, and financial assistance to families in need. The CEAP application is included as it is a new request. However, I do recommend funding the four listed as it will keep the same agencies going with the same services currently provided in Columbia Heights. RECOMMENDED MOTION: Move to approve the following as the 1996 Community Development Block Grant (CDBG) Program for the City of Columbia Heights with the HRA Executive Director and Chair authorized to prepare and submit the formal application for such funds: CITY PROJECTS TO BE FUNDED WITH FY1995 CDBG GRANT FUNDS. A. Neighborhood Revitalization with Priority Use of Funds in Sheffield Neighborhood $140,000 to $160,000 B. Housing Rehabilitation (City-Wide) $ 90,000* to $100,000'* C. Public Service Grants $ 21,662 to $ 21,662 Senior Outreach Program for Col. Hts. --11,662 (Anoka County Community Action Program) 2. Southern Anoka Co. Comm. Assist. -- 4,000 3. Alexandra House (Columbia Hts) -- 3,000 4. Hot Meals for Shut-Ins (Meals on -- 3,000 Wheels) for Columbia Hts. D. TOTAL $251,662'** to $281,662'** * If funding is less than $240,000 the amount reduced would be taken off the amount for Housing Rehabilitation. ** If total funding is more than $240,000 the additional amount would be added to the amount for Housing Rehabilitation. *** Includes approximately $30,000 to $35,000 for Columbia Height's share of the County-wide CDBG/HOME Program allocation for housing rehabilitation. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Meeting of: October 14, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: ~ Other Business Comm. Deve!. Dept.~ APPROVAL ITEM: APPROVE THREE CDBG CONTRACTS By: Tina Goodr~,a~/ NO: DATE, Oct. 9, Community Development Block Grant (CDBG) contracts have been sent to our office for signature. These complete contracts need City Council approval and signatures before they can be returned to the County. Each contract will be summarized separately with an individual motion for each. The 1996 CDBG Contract that has been sent and needs approval is based on the application submitted in February. These items requested in the application were approved by the City Council in February and the amounts awarded are very similar to those granted. The first contract is between Anoka County and The City of Columbia Heights for county wide housing rehabilitation funding in the amount of $40,474.00. This money is actually part of the 1995 funding allocation that was not sent to the City. This amount will be added to the 1996 housing rehabilitation funds for a total of $148,788. The second contract is for 1996 CDBG public service funding between Meals on Wheels and the City for $3,080. This is the only public service agency we are in contract directly with. There is an additional $19,662 under multi-city contract for ACCAP Senior Outreach, Alexandra House, Southern Anoka Community Assistance and CEAP. These four agencies are funded by Columbia Heights but under one multi-city contract. This eliminates paper work for each individual city. The third and final contract is for the entire 1996 CDBG Contract between the City an~ Anoka County. This contract funding has been awarded based on our 1996 application. Funding break down is as follows: !. Columbia Heights Public Service Pool - $ 22,742 2. Columbia Heights Revitalization - 140,000 3. Columbia Heights Housing Rehabilitation - 74,628 TOTAL $237,370 Each of the above listed contracts should be approved and then each will be signed by the City Manager and Mayor and returned to Anoka County. RECOMMENDED MOTION: Move to approve 1995 CDBG Contract by and between the City of Columbia Heights and Anoka County for $40,474 County-wide Rehabilitation funds. RECOM~ENDED MOTION: Move to approve the 1996 CDBG Contract by and between the City of Columbia Heights and Meals on Wheels for $3,080 public service agency funding. RECOMMENDED MOTION: Move to approve the 1996 CDBG contract by and between the City of Columbia Heights and Anoka County for a total of $237,370 for public service agencies, Neighborhood Revitalization and Housing Rehabilitation. COUNCIL ACTION: .bt\council.for CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GP.~NT PROGRAM 1996 APPLICATION FOR FUNDING C~TY OF COLUI~ HEigHTS COMMUNITY DEVELOPMENT BLOCK GP.~NT PROGRAM 1995 /~PPLIC~TION T~BLE OF CONTENTS List of Projects Neighborhood Revitalization Program (Acquisition and Clearance of Deteriorated Properties) Single-Family/Duplex-Family Housing Rehabilitation Program 3 Public Service Grants a. Senior Outreach Program b. A!exandra House c. Hot Meals for Shut-Ins d. Southern Anoka Community Assistance, Inc. e. Community Energy Assistance Program (CEAP) Public Hearing Documentation 5 cdbgtabl CfTY OF COLUMBIA pi~IGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1996 APPLICATION FOR FUNDING LIST OF PROJECTS PROJECT FUNDING TOTAL EXPENSES PROJECT ADMINISTRATION Single-Family/Duplex Housing .Rehabilitation Acquisition and Clearance of Deteriorated Properties $ 90,000' $140,000 $ 83,700 $131,600 $ 6,300 (7%) $ 8,400 (5%) Public Service -senior Outreach Program (Anoka county community Action Program, Inc.) -Alexandra House (Shelter for Abused women) -Hot Meals for Shut-ins -Southern Anoka Community Assistance, !nc. -community Emergency Assistance Program, Inc. TOTAL FUNDING ~ $ 11,662 $ 3,000 $ 3,080 $ 4,000 ~ 1,00q $252,662* Includes approximately $30,000 to $35,000 from Columbia Heights share of the county-wide CDBG/HOMEProgramallocation for housing rehabilitation. The project amount will be increased/decreased if more/less funds are received in the final allocation of all FY1996 CDBG funds. SECTION 1 cdbgap~ PROJECT NAME: CItY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PRO~RAM 1996 APPLICATION Acquisition and Clearance of Deteriorated Properties III. IV. PROJECT ACTIVITY: This activity involves the acquisition and clearance of deteriorated properties. To be considered, a property must be uninhabitable due to building conditions which are detrimental to the health, safety and welfare of its occupants. In addition, a property must be 1) either vacant or have a willing seller, and 2) be difficult to condemn under the hazardous building section of the Uniform Building Code of the State of Minnesota. Acquisition would comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and by the EDA's Real Property Acquisition Policy. Properties will be identified by Community Development (CD) Department staff. Owners will be contacted by CD Staff and inspections will be conducted. An evaluation will be made of the property's physical condition, feasibility of rehabilitation and potential marketability. The City of Columbia Heights will be responsible for making a final determination of the properties to be acquired under this program. This activity will be carried out by the City Community Development Department under the program known as the "Neighborhood Revitalization Program". Priority for use of the funds from this project will be targeted for the Sheffield Neighborhood. However, this does not preclude use on a city-wide basis. PROJECT DURATION: This activity is part of a continuing effort by the City to acquire substandard and deteriorated properties which are considered blighting influences in otherwise stable neighborhoods. PREVIOUS FUNDING: A grand total of $371,095 in CDBG funds have been used for this program since 1988. ~even properties have been acquired, and two lots have been redeveloped into single- family homes. 1988 ............................................. $ 91,585 1989 ............................................. $ 34,000 1990 ............................................. $ 43,000 1991 ............................................. $ 0 1992 ............................................. $ 98,495 1993 ............................................. $ 34,300 1994 ............................................. $ 69,715 1995 ............................................. $120,000 $491,095 COMMUNITY PROBLEMS ADDRESSED: This activity will help the City address the problem of vacant, substandard housing which represents not only a blighting influence on surrounding properties, but also a hazard to the general public. According to the 1990 Census, the City had 209 vacant housing units (7,950 total units). The City and EDA Staff have conducted several "windshield" surveys of the City and found more than 70 properties which are substandard. The City has found that the Sheffield Neighborhood (as defined in # VIII) is in need of a concentrated housing rejuvenation effort. Therefore, priority will be given to purchase of properties in the neighborhood. This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.201 (a & d) "Acquisition and Clearance Activities" and meets CDBG National Objectives found at 24 CFR Part 570.208 (b) (2) "Activities to address slums or blight on a spot basis." - 1 - SECTION 2 COLUMBIA HEIGHTS/CDBG (ACQUiSITION/CLEARANCE) Total projected funding for Fiscal Year 1996 ................................... $140,000 The funds will be expended as follows: Project Expenses .......................................... $131,600 (Acquisition, Demolition and Clearance) City/HRA Administration ................................... $ 8,400 (Time spent by City and HRA staff identifying properties to be acquired, negotiating purchase, coordinating demolition and clearance and marketing properties for redevelopment.) VII. COST DETAIL: See Above. VIII. PROJECT AREA: The overall project is contiguous with the boundaries of the City of Columbia Heights and will be carried out on a spot basis with priority for the Sheffield Neighborhood. As mentioned in Section V., the City of Columbia Heights has 7,950 housing units; of this number, 5,400 were owner-occupied, 2,301 were renter occupied and 209 were vacant. In terms of structure type, the breakdown is as follows: ................................................ Multi-Family ................................................. ' 5 Mobile/Trailerhome .............................................. ~6 Other ........................................................... The priority project area, the Sheffield Neighborhood is defined as the area within the following boundaries: -South Boundary: 45th Avenue between Easterly edge of Keyes Park and Central Avenue. -East Boundary: Johnson Street (rear property lines of Easterly properties) and Easterly edge of Keyes Park. -West Boundary: Central Avenue between 45th and 47th Ave. -North Boundary: 47th Avenue between Johnson Street (rear property lines of Easterly properties and Central Avenue). The above defined area is hereinafter referred to as the -Sheffield Neighborhood". The Sheffield Neighborhood includes a concentration of low income families in blighted type duplex and multiple unit housing. There are 518 dwelling units in the Sheffield Neighborhood and of those, there are 119 single family units, 184 are part of duplex units (92 actual duplexes), 56 are part of four-plexes (14 actual four-plexes), and 159 are part of multiple unit apartment buildings (1 six-plex, 4 seven-plexes, 2 eight- plexes, 3 eleven-plexes, I sixteen-plex and 3 twenty-plexes). There are also 6 commercial properties in the Sheffield Neighborhood. Over 45% of the residential properties are rental in nature. The goal of the Sheffield Neighborhood Revitalization Plan is to "Restore the balance of Housing (rental versus owner occupied) of the Sheffield Neighborhood to a level more typically found in lower density residential districts throughout the City". Included in this goal/plan is redevelopment/reutilization of residential properties in the area with moderate income housing and redevelopment of the commercial area so as to establish clear delineations or buffers between Central Avenue commercial development and the housing units along Tyler Street. - 2 - SECTION 2 COLUMBIA HEIGHTS/CDBG (ACQUISITION/CLEARANCE) IX. XI. XII · LARGER EFFORT: Columbia Heights to e~larger This activity is part of a effort by the City and HRA of eliminate substandard housing within the City and .improve neighbo~hood~f _O~ activities include housing rehabilitation and homeownersh~P assistance (i.e. =~rs=-=unu homebuyers program). See Single-Family/Duplex-Housing Rehabilitation section for additional information. CONTACT PERSON: This activity will be carried out by the Community Development Department of the City of Columbia Heights. Questions concerning the program should be directed to Tins Goodroad at 782-2856. ~IMBURSEMENT AUTHORIZATION: The following persons are authorized to sign payment vouchers: - Tina Goodroad - Acting Duputy Executive Director of EDA - Mark Winson - Acting City Manager DEMOLITION OF AFFORDABLE HOUSING: In an effort to minimize displacement and the .destruction of affordable housing, the City, to the extent possible, will limit its list of properties to those which have been vacant for at least one year prior to acquisition. The purpose of this activity is to eliminate blighting conditions and encourage new development. The housing to be constructed will, in most circumstances, be market-rate. Therefore, sites to be identified will be exempt from the one-for-one replacement requirement. SECTION - 3 - cdbgapp CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1996 ~ppLICATION PROJECT NAME= Single Family/Duplex Family Housing Rehabilitation Program PROJECT ACTIVITY: This activity involves the rehabilitation of owner occupied single family and duplex residential properties. The funds are awarded to eligible homeowners in the form of a 50% grant/50% deferred loan. The 50% grant portion would not have any interest charge and would no= have to be paid back if the homeowner remains in the rehabilitated property for a period of five years. The remaining 50% loan portion would have no interest charge and would be paid back only u~on the sale, change of use or moving from the property. Should the recipient sell, move or otherwise convey the property during the five year term, the grant/deferred loan portion would have to be repaid in the following manner: . ..100% of Grant/Loan Amount Within 1st Year ................... ]]...90% of Grant/Loan Amount Within 2nd Year ............... ['['' .80% of Grant/Loan Amount Within 3rd Year ...................... .70% of Grant/Loan Amount Within 4th Year ........................ Within 5th Year ......................... 60% of Grant/Loan Amount Within 6th Year or anytime thereafter...50% of Grant/Loan Amount Grants/Deferred Loans of up to $15,000.00 are awarded. for three primary types of A home improvement grant/deferred loan may be used a thorough inspection of the improvements. The City Building Inspector will complete . what work should be done. First priority in entire house and conclude exactly .......... ~-~.. ~n~{tio Second priority improvements will be those that upgrade nea~=n anu w~ ........ ns. _ is given to upgrading the house in accordance with current building code requirements. Finally, improvements will be suggested that improve the energy efficiency of the home. Typical improvements would include (in random order): doors & windows, water heaters, furnaces, wiring & plumbing, and roofs. To qualify for a grant/deferred loan, a person must meet the following criteria: 1. Own and live in the property to be improved. 2. Have an adjusted gross income at or below the limits listed below, which are based on household size. Preference Non-Preference Household ~ ~ncome Limit Site $ 17,850.00 1 $ 9,668.00 2 $ 12,644.00 $ 20,400.00 3 $ 15,620.00 $ 22,950.00 4 $ 18,832.00 $ 25,500.00 5 $ 22,044.00 $ 27,550.00 6 $ 25,260.00 $ 29,600.00 7 $ 28,472.00 $ 31,600.00 $ $ 31,684.00 $ 33,650.00 These limits are subject to change during the course of the program. For program purposes, Adjusted Gross Income is calculated by subtracting $750.00 for the first and second resident over age 18, and $500.00 for each additional resident, from Gross Annual Income. The income from all residents is included in the calculation. Grants/deferred loans made under this program with FY 1996 CDBG funds are to be approved by the EDA Board of Commissioners. Have total net assets of $25,000 or less, excluding "personal property and the property to be improved (if less that 2 (two) acres). PAGE 1 SECTION 3 CITY OF COLUMBIA HEIGHTS/CDBG III. IV. 4. The property cannot contain more than 2 (two) dwelling units, one of which must be owner-occupied. Also, the property must be used for residential purposes; no more than 15% of the habitable floor area can be used in a trade or business. Applications are accepted on a first-come, first-serve, limited preference basis throughout the year. No eligible applicant will be rejected on the basis of judgements as to personal character or life-style. Waiting lists will be maintained for those families with incomes in the "Preference Income Limit" and -Non-Preference Income Limit" categories. Funds will be allocated to eligible applicants based on a first-come, first-serve basis with first preference to those with incomes in the -Preference Income Limit" category with the exception that applicants who have applied and are faced with emergency housing conditions as certified by the City Building Inspector may be given priority over others on the waiting lists. In addition any applicants from the Sheffield Neighborhood whether on preference or non-preference list will receive first priority in receiving deferred loans/grants under this program. PROJECT DURATION: This activity is part of a continuing effort by the City to improve its housing stock. Funds for Fiscal Year 1996 includes approximately $90,000 from the City's share of the Anoka County CDBG Entitlement Program Fund and $30,000 - $35,000 from the Anoka County CDBG rehabilitation fund pool. PREVIOUS FUNDING: This activity has been funded since 1978. A breakdown of the total funding and number of grants/deferred loans completed is shown below: YEAR $ UTILIZED ~_ YEAR ~ UTILIZED ~_ 1978 $ 150,667 51 1987 $ 25,145 4 1979 $ 40,100 8 1988 $ 12,195 3 1980 N/A N/A 1989 $ 54,980 8 1981 $ 71,843 16 1990 $ 53,735 6 1982 $ 23,568 6 1991 $ 51,376 8 1983 $ 29,020 5 1992 $ 58,900* 8 1984 $ 23,535 5 1993 $ 58,757** 9 1985 S 28,325 5 1994 $ 157,195'** 14 1986 $ 17,395 3 1995 $ 73,830**** 4 TOTAL: $ 930,566 163 * Includes $32,000 of Federal HOME Program Funds. ** Includes $16,293 of Federal HOME Funds. *** Includes $70,000 of Federal HOME Funds. **** Includes $60,000 of Federal HOME Funds. COMMUNITY PROBLEMS ADDRESSED: This activity will help address the problems with the City's aging housing stock. Much of the City's housing stock was built before 1960 and is in need of repairs (i.e. roofs, furnaces, windows and doors, etc.). This activity will assist in the preservation of the housing stock. The Sheffield Neighborhood (area between 45th Avenue on South, Johnson Street (rear of Easterly properties) and Easterly edge of Keyes Park on East, 47th Avenue between Johnson Street (rear of Easterly properties) on the North, and Central Avenue between 45th and 47th Avenues on the West) is an area in need of concentrated housing renovation. In this 16 block area, there are 518 dwelling units of which 119 are single family units, 184 are part of duplex units (92 actual duplexes), 56 are part of four-plexes (14 four-plexes), and 159 are part of larger multiple unit buildings (1 six-plex, 4 seven-plexes, 2 eight-plexes, 3 eleven-plexes, 1 sixteen-plex and 3 twenty- plexes). The majority of the single family and duplex units were constructed in the late 1950's and early 1960's and are in a deferred maintenance state. The City has developed a Sheffield Neighborhood Revitalization Plan which includes redevelopment and renovation in the neighborhood. Priority for use of these CDBG funds will be used to assist single and duplex property homeowners in this neighborhood in upgrading their properties. Priority will be given to any applicant from the Sheffield Neighborhood, including those which may be in the non-preference list. This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.202 "Eligible Rehabilitation and Preservation Activities". It meets CDBG National Objectives found at 24 CFR Part 570.208(a)(3) "Activities benefiting iow and moderate persons, as a Housing Activity". SECTION 3 PAGE 2 -CITY OF COLUMBIA H~iGHTS/CDBG PAGE 2 SECTION 3 .VI. FUNDING SUMMARY: The funds for this activity will be expended as follows: Project Expenses ........................... $90,000 - 100,000 (93%) (Rehabilitation Grants/Deferred Loans) HRA Administration .................................. $ 6,300 ( 7%). (Time spent by Housing Coordinator and HRA Contract Housing Inspec- tor/Specification Writer processing applica=ions, preparing bid specifications and monitoring construction, estimated at 430 hours for the program; note this covers the time spent on rehab files funded under the regular County Rehab Program, as well.) TOTAL FUNDING ....................................... $ 96,300 (100%) ~ Includes approximately $30,000 - $35,000 from Anoka county distribution of County-wide CDBG Rehabilitation Program funds for Columbia Heights. VII. COST DETAIL: VIII. PROJECT A/~EA: IX. See above. The project area is contiguous with the boundaries of the City of Columbia ~eights. Based on 1990 Census Data, the City of Columbia Heights had a population of 18,910. The data indicated the following: Number of Households ................................... 7,741 - With One of More Person Over Age 65 .................. 2,128 (27%) Number of Dwelling Units ................................ 7,950 - Single Family ......................................... 5,609 (71%) 546 - 2 Unit Structures ..................................... The first priority project area from July i, 1994 to July 1, 1995 is the Sheffield Neighborhood which includes the following bounded area in the City of Columbia Heights: - South Boundary: 45th Avenue between Easterly edge of Keyes Park and Central Avenue. - East Boundary : Johnson Street (rear property lines of Easterly properties) and Easterly edge of Keyes Park. - West Boundary : Central Avenue between 45th and 47th Avenues. - North Boundary: 47th Avenue between Johnson Street (rear property lines of Easterly properties and Central Avenue). The above defined area is hereinafter referred to as the "Sheffield Neighborhood". For detail on housing and housing conditions in the Sheffield Neighborhood, see # V above. LARGER EFFORT: This activity is part of an effort by the City to improve its neighbor- hoods. In addition to this program, the City also offers th'e following programs: - MHFA Home ImDrovement L°an Proqram . (167 loans since 1979 for a total of $944,226) - ~MHFA Home Enerq¥ Loan Procram (44 loans since 1983 for a total of $153,780) - ~HFA Deferred, Accessibility and Revolvinq Loan Proqrams (115 loans since 1976 for a total of $369,660) - MFHA Rental Rehabi~itation Grant Proqram (12 grants since 1984 for a total of $82,925) - MFHA Rental Rehabilitation Loan Procram (8 loans since 1990 for a total of $105,017) PAGE 3 SECTION 3 CITY OF COLUMBIA HEIGHTS/CDBG Xe XI. - First-Time Homeb~¥er Proaram 1995 Program ............................... $ 454,048; 7 loans 1994 Program ............................... $ 1,278,022; 18 loans 1993 Program ............................... $ 1,632,000; 23 loans 1992 Program ............................... $ 1,400,309; 22 loans ...... $ 1,477,000; 21 loans 1991 Program ......................... .~~_~; 175 loans 1982 Program .............................. CONTACT PERSON: This activity will be carried out by the Housing and Redevelopment Authority of Columbia Heights in coordination with the City. Questions concerning the program should be directed to Tina Goodroad at 782-2856. KEIMBURSEMEN~ A%~I~ORIZATION: The following persons are authorized to sign payment vouchers: - Tina Goodroad, Acting Deputy Executive Director of EDA XII. NOT APPLICABLE bt/cdbgapp/2/96 PAGE 4 SECTION 3 CITY OF COLD]~BIA HEIGHTS COMMI/NZTY DEVELOPM]~NT BLOCK GRART 1996 ~p PLI ~ATION II: PROJECT NAME: Public Service PROJECT ACTIVITIES: The following projects will be carried out under this activity: ~enior Outreach Pro,ram for Columbia Heichts Anoka County Community ACtion p~oqram, InC. (ACCAPk 1201 - 89th Avenue N.E., Suite 345 - Blaine, MN 55434 ACCAP will use CDBG funds to operate a Senior Outreach Program. The funds will be used to pay the salary, benefits, travel and related costs of a para-time outreach worker. This individual will work 25 hours per week for 40 weeks and provide assistance to isolated Columbia Heights seniors and disabled adults who are in need of medical, financial, nutritional, housing or advocacy services. It is anticipated {hat 400-500 persons will be served by this program. FundingforFiscalYear1996 ................................................. Sll,662 See Exhibit 4-1 for additional information. Alexan4~a House P.O. Box 424 - Circle Pines, MN 55014-0424 Alexandra House will use CDBG funds to operate its 24 hour emergency for battered women and their children/youth. The funds will be used to help offset part of the cost of providing emergency shelter (room & board) to Columbia Heights women and their children. Funding for Fiscal Year 1996 ................................................. $ 3,000 See Exhibit 4-2 for additional information. ~t Meals for Shut-In~ 550 Osborne Road N.E. - Fridley, MN 55432 Hot Meals for Shut-Ins a/k/a Meals on Wheels will use CDBG funds to provide nutri- tious meals to home-bound seniors and disabled adults in Columbia Heights. The funds will be used to pay for the cost of meals purchased from Unity Hospital. Funding for Fiscal Year 1996 ................................................. $3,000 See Exhibit 4-3 for additional information. ~outhern Anoka CommunSt¥ Assistance, ~ng. (SACA) 627 - 38th Avenue N.E. - Columbia Heights, MN 55421 SACA will use CDBG funds for its existing food shelf which serves the southern Anoka County area. The funds will be used to purchase food stuffs. Funding for FiscalYear 1996 ................................................. $4,000 See Exhibit 4-4 for additional 'information. ~ommu~t¥ ~merqenc¥ Assistance Proqram ¢~AP 7231 Brooklyn Boulevard, Brooklyn Center, hN 55434 CEAP will use CDBG funds to serve Columbia Heights residents and families in need. Service include food, clothing and financial assistance. This program provides services, and works cooperatively with other organizations before a crisis becomes critical. Funding for Fiscal Year 1996 ................................................. $1,000 SECTION 4 PAGE 1 Anoka County Contract No. 9OO209A {1995] AMENDMENT 1 TO ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GR.ANT PROGRAM AGREEMENT between ANOKA COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA AND THE CITY OF COLUMBIA HEIGHTS THIS AMENDMENT is made this 2nd day of July, 1996, by and' between Anoka County, a political subdivision of the State of Minnesota (hereinafter referred to as the "County"), and the City of Columbia Heights (hereinafter referred to as "Agency'S: WITNESSETH THAT: WHEREAS, the County entered into an Agreement with the Agency on July 1, 1995, allocating funds for #553 Housing Rehabilitation in the amount of $95,761; and WHEREAS, Paragraph 8 of said Agreement provides that any modifications of this Agreement shall be incorporated by wri~en amendment. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the par~ies agree as follows: in order for Columbia Heights to access their fair share of Coun'w-wide Rehabilitation Funds, $40,~,7~,.00 from 1995 CDBG shall be allocated to Columbia Heights from #553 CounD/-wide Rehabilitation' and added to #553 · Columbia Heights Housing Rehabilil:ation bringing the,total budget amount for this Agreement to $27~-,977 described in Exhibit: A which ~s at.t. ached.. he~'el:o and incorpor&f:ed herein by reference. -1- EXHIBIT A PROJECT DESCRIPTION AND BUDGET Amount of CDBG funds provided by Anoka County for the program year beginning in 199.~6 tO Meals on Wheels Ia/k/a Hot Meals for Shut-!ns)~ C/O Unity Hosoita! - 550 Osborne Road N.E. - Fridley, MN 55432 for: Hot Meals for Shut-In~ Proc~ram A description of goods and/or services to be provided by the above-named organization with the assistance of the CDBG funds and the target population to be served: $ 3,080.00 Meals on Wheels a/k/a Hot Meals for Shut-Ins will use CDBG funds to provide nutritious meals to home-bound seniors and disabled adults. The funds will be used to reduce the cost of meals purchased from unity Hospital. See Preliminary Proi~cl R~,auest attached as ~xhibit B. Liaison per Section Authorized to sign vouchers & reports per Section ~,A: Kenneth R. Anderson Community Development Director Proiect ~:o be completed by (date): December 31. 1997 CDBG-69 CITY/. AVAILABLE FUNDING AREA NUMBER PROJECT BUDGET GOAL Centerville (con't) COLUMBIA HEIGHTS $238,370 667 668 628 63O 655 Centerville Senior Housinq Acquisition of land for future senior housing development. Location to be determined. 570.201 (a) 104-797616-646010-46761 Centerville Comprehensive Plan Update city-wide plan. 571.205(a)(1) 104-797616-644100-46861 Columbia Heiqhts Public Service Pool Funding to public service agencies that deliver services to primarily Iow income persons and families including but not limited to: Hot Meals for Shut-ins. *ADDITIONAL FUNDING OF S19,662 UNDER MULTI-CITY CONTRACT for: ACCAP Senior Outreach, Alexandra House, Southern Anoka Community Assistance, and CEAP. 570.201(e). See Agency data at end of this section for details on services provided. 104-797618-647153-42861 Columbia Heights Revit~lizati0n Acquisition, clearance, and resale of residential lots with blighted structures. This is a City-wide activity, removing spot blight, Actual sites to be determined as they become available. 570.20 l(a),(b),(d) 104-797618-646010-43061 Columbia Heiohts H0~$inq Rehabilitetiqn Rehabilitation of owner-occupied housing available to owners throughout the City of Columbia Heights. 570.202 104-797618-642010-45561 $11,573 $1,580 $3,080 $140,000 $74,628 6 2 -5- R~GULAR COUNCIL MEETING ~A~UJA~Y 22, 1996 PAGE ? Motion by Jones, second by Pete=son ~o close e. he hearing regarding the revocation or suspension of ~he rental license held by Francis Job regarding rental property et 4017 Sixth Street in that the provisions of the Housing Maintenance Code have been complied with. 5. Closina Me~rina Reaardina Rental License at 40S9 Jefferson Street. Thomas R. Kemnitz Motion by Jolly, second by Jones ~o close the hearing regarding the revocation or suspension of the rental license held by Thomas R. Ke~nitz regarding rental property at 4059 Jefferson Street in that the provisions of ?.he Housing Maintenance Code have been compliedw~th. R011 ca11~ All ayes b. ~ublic Hearina - i996 Co~l~ie~ D~veloDment Block Grant Staff of the ~RA advised that approximately $238,000 ~n funds is expected to be received from the Community Development Block Grant Programs. All of the recipients being recommended for funding were reviewed by staff. Representatives from SACA, ACCAP (re: SeniorOutreachProgram for Columbia Heights) end CEAP addressed ~heir requests and reviewed the scope of their activity in Columbia Heights. Motion by Sturdevant, second by Paterson to approve the following as?he 1996 Co~unityDevelol~ment Block Grant (CDBG) Program for the City of Columbia Heights with the Acting City Manager end theandHRAChair suthorized~oprepare and submit the formal application for such funds: City Pro4ects to be l~unded with FY 1995 CDBG Grant Funds: A. NeighborhoodRevitalization withPriority Use o~Funds in Sheffield Neighborhood $140,000 to $160,000 B. Housing Rahab (City-Wide) $ 90,000 to $100,000 C. Public Service Grants $ 21,662 to $ 21,662 1. Senior Outreach Program for Columbia Heights (Anoks County Cow-unity Action Program ) $11,662 2. Southern Anoka County Community Assistance $4,000 3. Alexandra House (Col-~ia Heights) $3,000 4. Hot Meals for Shut-Ins (Meals on Wheels) for Columbia Heights $3,000 5. CEAP (Community herqanc¥ Assistance Program, Inc.) $1,000 to be ~aken from 'S' Housing Rehabilitation allocation. Roll call: All ayes Councilmember Ruettimann noted procedure taking a vote on the allocation of CDBG public hearing for same was closed. vas incorrect by funds before the Motion bySturdevant, eeoondbyPetereontorescindtheir vote on approval oft he allocation of CDBGProgram. Roll call: All ayes Motion by Ruettimann, second b~ Jones to close the public hearing on the 1996 CommunityDevelol~ment Block Grant Program. Roll call: All ayes Mo%ion by Sturdevant, second by Paterson to approve the 1996 Community Development Block Grant Program as previously stated during the Council Meeting. Roll call: All ayes CITY COUNCIL LETTER Meeting of: JANUARY 22, 1996 AGENDA SECTION: PUBLIC I-[EARINGS ORIGINATING DEPT.: CITY M.ANAGER NO: 6 COMMUNITY DEVELOPMENT APPROVAL ITEM: FISCAL YEAR 1996 COMMUNITY BY: R~ BY:~N~le~ DEVELOPMENT BLOCK GRANT PROGRAM A~. NO: ~ -- Annually the City is allocated Federal Community Development Block Grant (CDBG) entitlement funds through the Anoka County CDBG Entitlement Program. Approximately $240,000 to $250,000 are expected to be allocated to the City of Columbia Heights for FY1996. A proposed program attached for the use of funds has been prepared based upon City Council discussion. Prior to City Council approval of a program for the use of the FY1996 CDBG funds, a public hearing must be held and any other public input must be heard and considered. As per City Council approval, a hearing has been scheduled for January 22nd at approximately 7:15 pm. A copy of the official published notice in regard to the scheduled public hearing is attached. Also, a copy of the "Current CDBG/I-IOME Program Status" as of 12-31-95 is attached, and an Anoka County Community Development Block Grant Work Schedule. The public service grants proposed for FT1996 are the same four agencies as were funded the last two years for the same dollar amount. I do not have complete applications from them as of this meeting, however, I'm sure each of you are aware of their service. Another organization, Community Emergency Assistance Program, Inc. (CEAP) is also requesting $1,000 in funding. They provide services including food, clothing, and £mancial assistance to families in need. The CEAP application is included as it is a new request. However, I do recommend funding the four listed as it will keep the same agencies going with the same services currently provided in Columbia Heights. RECOMMENDED MOTION: Move to approve the following as the 1996 Community Development Block Grant (CDBG) Program for the City of Columbia Heights with the HRA Executive Director and Chair authorized to prepare and submit the formal application for such funds: CITY PROJECTS TO BE FUNDED WITH FY1995 CDBG GRANT F[JNDS. A. Neighborhood Revitalization with Priority Use of Funds in Sheffield Neighborhood $140,000 to $160,000 B. Housing Rehabilitation (City-Wide) $ 90,000* to $100,000'* C. Public Service Grants $ 21,662 to $ 21,662 1. Senior Outreach Program for Col. Hts. --11,662 (Anoka County Community Action Program) 2. Southern Anoka Co. Comm. Assist. 3. Alexanclra House (Columbia Hts) 4. Hot Meals for Shut-Ins (Meals on Wheels) for Columbia Hts. TOTAL -- 4,000 -- 3,000 -- 3,000 $251,662'** to $281,662'** * If funding is less than $240,000 the amount reduced would be taken off the amount for Housing Rehabilitation. ** If total funding is more than $240,000 the additional amount would be added to the amount for Housing Rehabilitation. *** Includes approximately $30,000 to $35,000 for Columbia Height's share of the County-wide CDBGPrlOME Program allocation for housing rehabilitation. COUNCIL ACTION: CITY COUNCIL LETTER ~?~~{ / Meeting of: October 14, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION- ORIGINATING DEPARTMENT: CITY MANAGER'S  Other Business CITY MANAGER'S APPROV>~ NO: / Testing and interviews have been conducted to fill the position of Secretary II-A in the Police Department, which was vacated due to a resignation. Based on the recommendation of the Police Chief, Senior Police Records Technician, and Assistant to the City Manager, a conditional offer of employment has been made to Mary Vawracz. Since December, 1988, Mary has held a similar position with the City of Spring Lake Park Police Department. Based on her previous experience and training, it would require minimal on-the-job training in order to acclimate her to the position of Secretary II-A. Moreover, she is already state certified in the operation of state and FBI computer files. The 1996 range for this position is: Entry 6 Months 1 Year 2 Years 3 Years 4 Years $10.82 $11.36 $11.90 $12.44 $12.98 $13.52 Based on her experience and training, staff is requesting authorization to start Ms. Vawracz at the one year rate. The t996 one year rate for this position, based on the AFSCME contract is $11.90 per hour. Ms. Vawracz has indicated she would accept the position at that rate. RECOMMENDED MOTION: Move to approve the starting rate for Mary Vawracz, Secretary II-A Police, at the one year rate of $11.90, based on the 1996 Labor Contract between the City of Columbia Heights and the American Federation of State, County, and Municipal Employees. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS (I'-) 590 40TH AVENUE N,E. COLUMBIA HEIGHTS, MN 55421 -3878 (612) 782-2800 TDD 782-2806 PLANNING AND ZONING COMMISSION MINUTES REGULAR MEETING OF October 1, 1996 MEMBERS Marlaine Szurek, Chair James Fowler Russ ?aulson Gary Peterson Gary [_arson The Planning and Zoning Commission meeting of October 1, 1996 was called to order by ChairPerson Szurek at 7:05 p.m. Members present were Fowler, Peterson and Szurek. Commissioners Paulson and Larson were not in attendance. Also present were Tine 6oodroad (Zoning Coordinator), Jim Hoeft (City Attorney) and Kathryn Pepin (Secretary to the Planning and Zoning Commission). MOTION by Fowler, seconded by Peterson, to approve the minutes from the Planning and Zoning Commission meeting of September 3, t996 as presented in writing. Roll Call: All Ayes. Motion Carried. NEW BUSINESS: Public Hearing Variance Case #9610-49 Walter Horishnyk 5055 Madison Street Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Horishnyk for an approximately eight (8) foot setback variance to construct a new 24' x 28' detached garage at 5055 Madison Street with a driveway and garage doors facing 51st Avenue. She explained that Mr. Horishnyk would like to expand his existing garage and remove an existing utility shed. However, he does not know where the property irons are located and a survey of his lot has not been submitted to identify the property lines. Without a survey and placement of lot irons on the site, Staff cannot verify whether the required twenty foot setback requirement between the door and the lot line is being met or, if not, the amount of variance necessary. Ms. Goodroad cited Section 9.104(5) of the Accessory Structure Section of the Zoning Ordinance which states that "whenever a garage is so designed that the vehicle entry door(s) are facing a street or alley, the distance between the door(s) and the lot line shall he twenty (20) feet er more". The reason for the ordinance is to provide sufficient driveway length and parking area for a vehicle. Ms. Goodroad informed the Commission that she visited the site along with Engineering Technician, Rich Nordstrom, to measure the distance of other garages facing 51st Avenue to the property lines. Along 51st Avenue, the property lines are located 9.25 feet from the back of the curb. She stated that over seven homes on the north side of 51st Avenue were found to have a distance between 20 and 25 feet from their garage door to the property line. In each case, the property irons were found to be 9.25 feet from the back of the curb. Other homes on the south side of 51st Avenue have the same garage door setback and many homes have a much longer distance as the garages are located in the rear, behind the house. Mr. Nordstrom was unable to locate an iron at 5055 Madison Street along 51st Avenue, but by using the same 9.25 foot distance from the back of the curb to where the iron should be, the existing garage door is only twelve (12) feet from the property line. She stated that the only other property that would have the same distance between the property tine and the garage door would be 590 40TH AVENUE N.E, COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2817 FAX: (612) 782-2857 TDD (612) 782-2806 THE CITY OF COLUMBIA HEIGHTS DOES NOT OISCRIMINATE ON THE BASIS OF DISABILITY tN E~PLOYMENT OR THE PROVISION OF' SERVICES EQUAL OPPORTUNitY EMPLOYEF~ PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES O[;"1'OBER 1, t998 PAGE 2 the property at 5054 Monroe Street. She informed the Commission that, if this variance request would be approved, the owner would be parking a vehicle over and onto the public right of way. Ms. Goodroad reminded the Commission that a hardship is always required when approving a variance. The Zoning Ordinance states that, when recommending a variance, it shall be found that by reason of narrowness, shallowness, or shape of the lot or where by reason of exceptional topography, soil conditions, tree number or location or water conditions the owner of such lot would have an undue hardship in using his lot in a manner customary and legally permissible within the rules of the zoning district. She also called attention to the State Statute sections included in the agenda packets that have similar language to our Zoning Ordinance requiring a hardship to be evident in order to approve a variance. In this case, Ms. Goodroad stated that a hardship is not evident and the proposed garage can be moved back far enough to meet the twenty (20) foot requirement like ail the neighboring properties. She informed the Commission that this request should not be acted upon without a survey being submitted to verify the property lines and new lot irons installed at the property by a surveyer. Ms. Goodroad presented a memo from the City Building Inspector, Mel Collova, stating that a survey of the site indicating the setbacks of the proposed structure from all property lines would be required prior to a building permit being issued. He stated that Section 106.3.1 through Section 106.3.3 of the State of Minnesota Amendments and the 1994 Uniform Building Code require the Building Official to obtain such documentation to indicate conformance to the provisions of the Building Code and all retevant laws, ordinances, rules and regulations. The public hearing was opened by Chairperson Szurek. Walter Horishnyk explained that he was confused about why the City zoning regulates improvements on his property. it was his intent to enhance his property by removing the shed and improving the garage. By relocating the garage further into his rear yard, he felt that would lessen the value of his property by having less rear yard. It was his contention that by building the garage in the same location as the old garage, the City would not be harmed. He reminded the Commission of the case from the September Planning and Zoning meeting that was approved by the City Council at 4257 Madison Street. He felt his situation was the same as that case in respect to a hardship being provided. Chairperson Szurek stated that the two cases are entireiy different and that each case is acted on based on its own merit. She explained that Zoning Ordinances are adopted by a City to have controls and the ability to maintain certaln restrictions. She felt that a survey would be necessary in this case before the Commission could even determine whether the variance would have any merit even though a hardship is not available to approve the variance request. Ms. Goodroad explained that when Mr. Horishnyk's garage was built, it may have conformed to the zoning regulations at that time. The zoning requirements have since been amended and updated thereby rendering Mr. Horishnyk's garage, and possibly many others, non-conforming. She stated that the owners of non-conforming property are not forced to meet the current zoning requirements until a new structure is proposed or changes are proposed to the non-conforming structure. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 1, 1996 PAGE 3 Joanne Horishnyk, of 5055 Madison Street, stated that when they purchased the property, the non-conforming status aspect was not mentioned. Mr. Horishnyk again stated that he was confused as his builder was granted a building permit for the proposed garage. Staff informed the Commission that no building permit has been issued. When the builder submitted his application for a building permit, the distance from the doors to the 51st Avenue lot line was not indicated and he was told the setback would be twenty (20) feet to that property line and that the lot irons would have to be visible upon inspection of the forms for the slab. The builder then drew in 20 feet on the site plan for that side of the lot to get the application into the process. The approval of the building permit is contingent upon the 20 foot setback being met. The building permit cannot be issued until either the setback requirements are met or a variance is obtained. Council Representative Peterson asked Mr. Horishnyk if he was remodeling the existing, or tearing it down and rebuilding it. Mr. Horishnyk stated that, in essence, he was remodeling the existing. Staff stated that the permit application indicated removal of the existing and construction of a new garage. Mr. Horishnyk asked the Commission what assurance he would have of the variance being approved if he went to the cost of obtaining a survey. Council Representative Peterson stated that he would have no assurance at all that the variance would be approved. Without a hardship evident, the Commission would be obligated to deny the request. However, Mr. Peterson stated that a survey would still be required in order to obtain the required building permit if Mr. Horishnyk alters his proposal so a variance would not be necessary. Chairperson Szurek closed the public hearing as no one else was present to speak regarding this case. MOTION by Fowler, seconded by Peterson, to table the variance request for 5055 Madison Street until the required certificate of survey has been submitted. Roll Call: All Ayes. Motion Carried. Public Hearing Variance Case #9610-50 Bruce Lamo 2129 N. Upland Crest Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Bruce Lamo for a side yard setback variance of t.5 feet to allow the construction of an attached garage on the front of the house at 2129 N. Upland Crest. Mr. Lamo requested the variance to upgrade his home by creating a den out of a portion of the existing attached garage and constructing a new 23'x21' attached garage at the front of the house. The side yard variance is requested as Mr. Lamo wants 590 40TH AVENUE N.E, COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2817 FAX: (612) 782-2857 TDD (612) 782-2806 PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OGTOBER 1, 1996 PAGE 4 to extend the addition to the east to help maintain the frontal exposure of the house and yard and to incorporate the existing roof line of the house which already extends to within 3.5 feet of' the lot tine without an overhang. He proposes to remove a 9.25'x12' portion off the front of the current garage in order to provide a distance between the front of the house and the front lot tine of 44.25 feet. With the addition of the attached garage at the front, the front yard setback would be reduced to 21.25 feet. Section 9.108(4)(c) of the R-2 Section of the Zoning Ordinance requires a 25 foot minimum front yard setback. Therefore, Mr. Lamo would also require a variance of 3.75 feet to the front yard setback requirement. Ms. Goodroad informed the Commission that all lot irons were verified by the City Engineering Department. Ms. Goodroad stated that there are no physical features on the lot that cause a hardship but, alternatives for the construction of a garage are limited due to the close proximity of the dwelling to the lot lines and no rear access to an alley or street. Commissioner Fowler visited the site and indicated that the rear yard dropped off behind the house and that would hinder the construction of a garage in the rear yard by making it difficult and costly. Ms. Goodroad added that there are a lot of mature trees and landscaping also in the rear yard. Council Representative Peterson felt that the lack of an overhang on the east side of the house would not be very aesthetically pleasing. Mr. Lamo responded that there is currently no overhang on the whole east side of the house, only a gutter. Attorney Hoeft stated that the slope of the rear yard and the existing mature trees could be used as a hardship to approve the front yard setback variance but not the side yard setback. Chairperson Szurek opened the public hearing. Linda Otterson of 2214 N. Upland Crest was present to voice her concern and that of the neighbors with the line of sight being hindered by the proposed garage at the front of the house. She stated that the current front of the garage is in line with the other houses on the block. The garage addition would sit out in front of the other homes. Ms. Goodroad stated that the required front yard setback is 25 feet in that area. With the front yard setback variance, the structure would only encroach 3.75 feet into the front yard area. Mr. Lamo stated that it was his intent to not have to move the garage any farther into the house than absolutely necessary so as to not loose so much of the frontal exposure. The relocation of the proposed garage farther into the house would require the possible elimination of front windows or significant alterations. The public hearing was closed as no one else was in attendance regarding this case. MOTION by Peterson, seconded by Fowler, to deny the 1.25 side yard setback variance as no hardship exists. Roll Call: Alt Ayes. Motion carried. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES QCTQtZEP, t,, 1,gQ6 PAGE 5 MOTION by Peterson, seconded by Fowler, to recommend to the City Council the approval of the 3.75 front yard setback variance due to the hardship of the slope of the rear yard and the existance of mature trees in the rear yard and the existing landscaping. Roll Call: All Ayes. Motion carried. **THIS REQUEST TO APPEAR ON THE OCTOBER 14, 1996 CITY COUNCIL AGENDA. Council Representative Peterson strongly recommends that the City Council members view the property and this request prior to the meeting. STAFF REPORTS. A. Ms. Goodroad described the Minnesota Design Team and outlined the requirements for applying for a visit from this group next fall. The Minnesota Design Team is a group of volunteer professional planners, architects, landscape architects, economic development professionals and housing experts. This specialized team visits a community for one weekend to provide broad-based planning and designing related specially to the needs of the community. A follow-up visit is also conducted six months after the visit to provide any additional assistance that may be needed. The Design Team creates a shared vision of the community development by involving participation from all groups of the community. They emphasize all aspects of the City from beautification of streets, gateways or parks, improving the design and/or the appearance of existing buildings in a downtown or industrial district, creating a park system or linkages between existing parks and amenities and developing plans and or strategies to encourage new business or expansions. They strive to increase citizen participation in the process. The Design Team serves as the first step in a comprehensive planning process. After the team visit, the City is able to use the ideas, visions and plans for the strategic planning process. She asked the Commission to view a video of what this team can provide and mean for the City of Columbia Heights. It would mean that a fee of 83500 would have to be collected from outside organizations, Chamber of Commerce, Lions Club, etc. and that lodging of the team participants would be provided in homes of the residents of the City. She stated that she would need a letter of support from the Planning and Zoning Commission supporting this effort. The application for the Fall visit would be due January 15, 1997. B. Ms. Goodroad informed the Commission that the update of the Comprehensive Plan woutd be due at the end of 1998. A meeting will be held by Met Council during October at three locations to review the handbook and obtain an update on the 1995 Amendments to the Metropolitan Land Planning Act and the timetines for updating the local comprehensive plan. She informed the Commission members that she would be attending the meeting on October 10, 1996 in Plymouth and invited their attendance. MOTION by Peterson, seconded by Fowler, to adjourn the meeting at 8:20 p.m. carried. //~/. Respe. c, tf~u, lly submitted, ,~..' ' License/Permi[' Clerk Roll Call: All Ayes. Motion 590 40TH AVENUE N.E, COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2817 FAX: (612) 782-2857 TDD (612) 782-2806 NOT' )ZE'N APPt OV D City of Columbia Heights Park and Recreation Commission September 25, 1996 The meeting was called to order by Chairman Dick Petkoff at 6:00 p.m. ROLL CALL Members present: Also present: Dick Petkoff, Gary Peterson, Bruce Magnuson, Eiteen Evans, Bob Ruettimann, Mark Winson, Public Works Director/City Engineer, Randy Quale, Recreation Director Karen Moeller, Senior Coordinator; John Herbert, Program Coordinator; Julie Dehmer, Program Coordinator; Bill Antzaras, Head Custodian CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the August 28, 1996 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. LETTERS AND REQUESTS REQUEST USE OF GAUVITTE ROOM/SOUTHERN ANOKA COMMUNITY ASSISTANCE Move to approve use of the Gauvitte Room by SACA from 6:30 to 9:00 p.m. on the second Thursday of each month from September, 1996 to June, 1997 for meetings, with the fee being waived. APPROVAL OF CONSENT AGENDA Motion by Evans, second by Peterson to approve the Consent Agenda. All ayes, motion carried. REQUEST TO LEAVE BEER KEGS OVERNIGHT IN MURZYN HALL Members discussed two requests to leave beer kegs overnight in Murzyn Hall after wedding receptions on Friday, September 27, 1996 (Adams-Latterell) and on Saturday, September 28, 1996 (Cadson-Pelarski). Motion by Evans to deny the request to leave beer kegs overnight in keeping with existing policy for Murzyn Hall; second by Peterson. All ayes, requests denied. PAGE THREE OLD BUSINESS JPM MANAGEMENT PLAN REVISIONS Members were given copies of the JPM Management Plan revisions which were approved by the City Council. Revisions pertain to JPM security services criteria and holiday closing dates. CITY VOLUNTEER RECOGNITION BANQUET Members have been requested to appoint a representative from the Park and Recreation Commission to speak on behalf of the group at the City volunteer recognition banquet on Thursday, October 3, 1996. It was decided that Commission Member Gary Peterson will speak at the banquet. Chairman Dick Petkoff will not be in attendance. PURCHASE OF FOLDING PADDED CHAIRS Members had the opportunity to examine one of the padded folding chairs that are proposed to be purchased for Murzyn Hall. Members agreed that the color of the chair pad did not match the color of the chair itself. Members requested that a different color chair pad be chosen by staff. 1997 PROPOSED RECREATION DEPARTMENT BUDGET Members were given copies of the City Manager's proposed 1997 Recreation Department budget for their review. Members discussed several items and will further discuss the budget at the joint City Council/Park and Recreation Commission meeting to be held immediately following tonight's meeting. 1997 PARK DEPARTMENT BUDGET Mark Winson, Public Works Director/City Engineer, updated members on several items related to the proposed 1997 Park Department budget. Further discussion will take place at the joint City Council/Park and Recreation Commission meeting to be held immediately following tonight's meeting. NEW BUSINESS NEI GYMNASIUM LEASE AGREEMENT Members reviewed and discussed the 1996-97 NEI gymnasium lease agreement. Rental rates have doubled due to the cost of heating the gyms. The drop-in volleyball and basketball programs were cut because of rental costs. The lease agreement has been reviewed and approved by the City Attorney. Motion by Magnuson, second by Evans to approve the 1996-97 NEI gymnasium lease agreement. All ayes, motion carded. The lease agreement will be placed on the agenda for approval at the next City Council meeting. PAGE TWO REQUEST USE OF HALL AND/OR LABELLE LOUNGE/COLUMBIA HEIGHTS LIONS CLUB Members discussed a request received by Secretary Lion Steven Knoll of the Columbia Heights Lions Club requesting use of the hall and/or LaBelle Lounge for regular Monday meetings in 1996 and 1997 including holidays when Murzyn Hall would normally be closed. The specific holiday dates are November 11, 1996; January 20, and February 17, 1997. Motion by Ruettimann, second by Evans to table the request and ask the Lions Club to consider moving their meetings on the above holidays to a different day. ADDITIONAL LETIERS AND REQUESTS REQUEST TO SERVE FOOD FROM CARPETED AREA Members were given copies of a memo from Randy Quale, Recreation Director requesting permission to serve food from the carpeted area in the main hall during the Volunteer Recognition Banquet on Thursday, October 3, 1996. Motion by Peterson, second by Evans to approve the request to serve food from carpeted area. All ayes, motion carded. REQUEST USE OF GAUVITTE ROOM/BROWNIE TROOP Members were given copies of a letter received from Brownie Troop Leader Denise Vincent requesting use of the Gauvitte Room for meetings every other Wednesday from November 6, 1996 through May 14, 1997 from 6:30 to 8:00 p.m. Members agreed that Randy Quale, Recreation Director may use his discretion in approving or disapproving this type of request for room usage Monday through Thursday evenings. Request will be approved. REQUEST USE OF MATHAIRE/MCKENNA ROOM/BROWNIE TROOP #1970 Members were' given' copies of a letter received from Brownie Troop Leader Wendy Ramirez '- .... requesting use of the Mathaire/McKenna Room for meetings every other Tuesday from October 1, 1996 through May 27, 1997 from 6:30 to 8:30 p.m. Members agreed that Randy Quale, Recreation Director may use his discretion in approving or disapproving this type of request for room usage Monday through Thursday evenings. Request will be approved. REQUEST USE OF SENIOR/OSTRANDER ROOM/COLUMBIA HEIGHTS ROYALTY Members were given copies of a letter received from Pat Olynyk, Royalty Coordinator, requesting use of the Senior/Ostrander Room on October 5, 1996. Motion by Peterson, second by Evans to approve use of the Senior/Ostrander Room on Saturday, October 5, 1996 from 12:00 noon to 5:00 p.m. for a "Christmas Around the World" fundraiser. PAGE FOUR MURZYN HALL LEASE AGREEMENT REVISIONS Members reviewed the proposed revisions to the Murzyn Hall lease agreement. Revisions are necessary so that all fees and rental requirements are specified in the lease agreement. The proposed revisions have been reviewed and approved by the City Attorney. Motion by Ruettimann, second by Evans to approve the proposed revisions to the Murzyn Hall lease agreement. All ayes, motion carried. ESTABLISH 1997 & 1998 MURZYN HALL RENTAL RATES Members reviewed the proposed 1997 and 1998 Murzyn Hall rental rates. The Recreation Director recommends a 25% reduction in rental rates for events lasting less than four hours. Members requested that information be compiled to show the number of rentals and rates paid in the past at Murzyn Hall. Members agreed that this item will be tabled until the next meeting. 1996 SCHOLARSHIP PROGRAM UPDATE Members reviewed information on 1996 scholarships which are provided by the Columbia Heights Athletic Boosters. BEAUTIFICATION COMMITrEE PROJECT PROPOSAL Members were informed of a planting project that the Beautification Committee is proposing for the east side of Murzyn Hall. Members indicated that they were in favor of the project provided that it would be well maintained. REPORTS RECREATION DIRECTOR The Recreation Director reported that the C.H.A.S.E. Program are moving ahead. A pool party is being planned for October 24, 1996 at the Columbia Heights High School. Applications for the C.H.A.S.E. Program proposals have been mailed out. PUBLIC WORKS DIRECTOR The Public Works Director/City Engineer reported that commission members have gone on park tours. Members will compile their recommendations and report back to the commission. The new lawn mower has arrived at the Park Department, and staff training has taken place. PAGE FIVE COMMISSION MEMBERS Members discussed the current vacancy on the Park and Recreation Commission. Motion by Evans, second by Magnuson to fill the Park and Recreation Commission vacancy with a Columbia Heights student, 11th grade or older, with final selection to be determined by the City Council. All ayes, motion carried. ADJOURNMENT Motion by Evans, second by Peterson to adjourn. All ayes, motion carried. Meeting adjourned at 7:03 p.m. Janice McGhee-Fetzer, Park & Recreation Commission Secretary COLUMBIA HEIGHTS CHARTER COMMISSION MEETING THURSDAY, JULY 18, 1996 6 P.M. COUNCIL CHAMBER MINUTES Call to Order The meeting was called to order at 6:05 P.M. by Chair Dick Schmidt. Roll Call Members present: Bill Antzaras, Ken Kronstedt, Ted Landwehr, Janis Larson, Steve Mihalchick, John Murzyn, Bruce Nawrocki, Dick Schmidt, Theresia Synowczynski, Nan Tilkens, Jamie Verbrugge Members absent and excused: Gary Olson, Keith Roberts, Lester Wodziak Members absent and unexcused: John Yencho NOTE: There are currently fifteen members on the commission. Also present: Joseph Sturdevant, Mayor; Meg Jones, Councilmember; Don Jolly, Councilmember; Walt Fehst, City Manager; Jim Hoeft, City Attorney. Approval of Minutes Motion by Nan Tilkens, seconded by Bill Antzaras, to approve the minutes of April 18, 1996, with one correction on page 3, that being the number of members voting yes should be 8 in paragraph 1, line 2. Motion passed unanimously. Motion by Bruce Nawrocki, seconded by Steve Mihalchick, to approve the corrected copy of minutes dated June 26, 1996, which were provided to members at this meeting (which included revisions to page 3, paragraph 3 and page 4, paragraph 4). Motion passed unanimously. Introduction of New Member Janis Larson was introduced as the newest member of the commission. Old Business Motion was made by Steve Mihalchick, seconded by Nan Tilkens, to move to item 6A under New Business on the agenda at this time, as there were members from the council present regarding this item. Discussion on Abandonment of the City Charter: Councilmember Jolly asked to have the memo from Councilmember Ruettimann dated 6-24-96 to Charter Commission members read out loud. In summary, the memo asked members of the Charter Commission to consider the following at their June 26, 1996, meeting: "How could the City Charter be amended to allow the creation of a Public Safety Division, keeping in mind that in order to do so, the employees of the Police and Fire Departments would need to be responsible to one position, be that the Mayor or the City Manager?" Steve Mihalchick stated the recommendation from the Charter Commission, which resulted from various meetings in June and July, is that members do not want to disband the charter. Jim Hoeft, City Attorney, arrived at 6:18 p.m.; Jamie Verbrugge arrived at 6:19 p.m.; and Ted Landwehr arrived at 6:30 p.m. Discussion was held regarding the first reading of the ordinance calling for the abandonment of the charter which was read at the Council meeting of May 28, 1996. Bruce Nawrocki stated that the Council needs to do something to resolve the fa'st reading of this ordinance. Jim Hoeft stated that the Council could hold the second reading, and either close it or move forward. It was a consensus that more communication is needed between the Charter Commission and City Council, other than just receiving minutes. Jamie Verbrugge stated that if there are significant issues, the Council should let the Charter Commission know or come to our meetings. Nan Tilkens stated that a Council liaison should be appointed to the Charter Commission. Many members felt this was an excellent idea. To put closure on Ordinance No. 1328, calling for reconsideration of the abandonment of the charter, it was decided this item should be placed on the Council agenda for Monday, July 22, 1996. Discussion on Amendments to Chapter 5, Initiative, Referendum, and Recall: Motion by Ted Landwehr, seconded by Ken Kronstedt, to add to Section 38, at the end of the fourth sentence, the words "as to form only and not as to content". Motion passed unanimously. Ordinance No. 1280 (lst reading passed 1/94) was discussed as to if it covered Sections 35-46 or not. It was decided it did cover all sections. In Section 39 and 44, it was decided that 20% should also be changed to read 10%. Motion by Ted Landwehr, seconded by Ken Kronstedt, to delete from Section 36, first sentence, the words "but this shall not prevent the committee from incurring an expense not to exceed four hundred dollars for legal advice, copying, printing, and notaries' fees." Moved failed, 1 yes, 10 no. Motion by Bruce Nawrocki, seconded by Nan Tilkens, to approve the second reading of the charter amendments for Chapter 5 (including changes made tonight), and that the Recording Secretary be directed to write a letter to the Council informing them of these proposed changes. Motion passed unanimously. Discussion on Amendments to Chapter 2, Vacancies in the Council: Motion by Bruce Nawrocki, seconded by Theresia Synowczynski to accept the last draft as provided by the City Attorney tonight to Section 9, and that this version should be submitted as the second reading. Motion passed unanimously. Discussion to Councilmember Ruetfimann's June 26, 1996, Memo: Jim Hoeft, City Attorney, reported that he was asked to draft some sample language to address Councilmember Ruettimann's request to the Charter members, that being: "How could the City Charter be amended to allow the creation of a Public Safety Division, keeping in mind that in order to do so, the employees of the Police and Fire Departments would need to be responsible to one position, be that the Mayor or the City Manager?" Page 2 7-t8-96 Jim Hoeft pointed out page 15 of the charter, Section 54, Powers of the City Council; page 3 of the charter, Section 10; and page 14 of the charter, Section 53. Motion by Nan Tilkens, seconded by Jamie Verbrugge, that: the Chair draft a letter in response to Councilmember Ruettimann's memo of June 24, attaching the example of how language could be changed as provided in the example put together by Jim Hoeft. it should also be stated in the letter to Bob Ruettimann that these examples were not discussed or approved by the Charter Commission, but are purely examples. the letter should also ask for direction from the Council on how they wish us to proceed, with copies going to all Councilmembers. Motion passed unanimously. Status of Membership The Commission is full, with fifteen members at this time. Steve Mihalchick and Ken Kronstedt's terms will expire in October of this year. It was felt that the Chief Judge should be advised that the terms of these two members are expiring and be asked how he wishes us to proceed. Next Meeting Date The next regular meeting is October 17, 1996, at 6 p.m., unless the Charter Commission is asked to meet sooner. Adjournment Motion by Nan Tilkens, seconded by Jamie Verbrugge, to adjourn at 7:45 p.m. /~ffully submitted, Carole Blowers Recording Secretary Page 3 7-18-96