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Home My WebLink AboutSeptember 9, 1996 Regular AD ~IINISTRATION September 6, 1996 Mayor Joseph Sturdevant Coun~ilmer~ber~ Donald G. Jolly Meg Jones Gary L. Peterson City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, September 9, 1996, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employmem in, its services, programs, or activities. Upon request, accommoda~on will be provMed to allow indivMuals with disabilities to participate in ail City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782~2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. CALL TO ORDER AND ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Council Minutes MOTION: Move to adopt the Regular City Council Meeting Minutes of August 26, 1996. 2) Establish Public Special Assessment Levy Hearing MOTION: Move to Establish Monday, November 18, 1996, at 7:00 p.m. as the Public Special Assessment Levy Hearing to be held in the City Council Chambers. 3) Approve Request for Block Party from Bruce Magnuson MOTION: Move to Approve Request of Bruce Magnuson, 5010 Pennine Pass, to Block Chalet Drive Between Stinson Boulevard and Pennine Pass for Their Annual Block Party From 1 PM to 7 PM on September 21, 1996. 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2810 FAX (612) 782-2801 TDD (612) 782-2806 The Oty of Columbia Heights does not discriminate on the bosis of disability in employment or the provision of services -- Equal Opportunity Employer CITY CO~CIL AGENDA FOR SEPTEMBER 9, 1996, MEET~G PAGE 2 lO) 11) Approve Request for Block Party from Ida Peltier MOTION: Move to Approve Request of Ida Peltier, 3927 Hayes Street N.E., for a Block Party from 4 PM to 7:30 PM on September 15, 1996, with Barricades Blocking off Hayes Street From 39th to 40th Avenues. Schedule Joint Meeting with the Park and Recreation Commission and City Council MOTION: Move to schedule a joint meeting with the Park and Recreation Commission on Wednesday, September 25, 1996, at 7:00p.m. at John P. Murzyn Hall for the purpose of discussing the proposed 1997 Park and Recreation Department budgets. Approve Special Purpose Privacy Fence, James Friar-4203 Reservoir Boulevard MOTION: Move to approve the request for a six (6) foot high special purpose privacy fence as requested for 4203 Reservoir, provided the required property irons have been located, and the required building permits obtained prior to the fence installation. Approve Conditional Use Permit, James Eng-5101 University Avenue MOTION: Move to approve the request for a Conditional Use Permit to operate a limited car sales lot in accordance with Section 9.113(2)(k) of the Zoning Ordinance, effective September 25, 1996. Approve Special Purpose Fence, Bonnie Conom, 4256 Jefferson Street MOTION: Move to approve the request for a six (6) foot high special purpose privacy fence as requested, provided the required property irons have been located and the required permit is obtained prior to fence installation. Approve Variances, Andrew Smoka-1206 Khyber Lane MOTION: Move to approve the variance of twenty-one (21) feet to allow a pool filter and pump to remain at the current location due to the hardship of the lot and the existing utility line and trees which restrict the filter and pump location, provided that a building permit be obtained for both the pool and the new deck. MOTION: Move to approve the variance of .5 feet to allow an already installed above ground swimming pool to remain at the current location, due to the hardship of the lot and existing utility lines and trees which restricts the pool location, provided a buildingpermit is obtained for both the swimming pool and the new deck. Authorize Registration of Traveling Basketball Teams in the Minnesota Youth Athletic Services Traveling League MOTION: Move to authorize the registration of nine traveling basketball teams at a total cost of $3,150.00 in the Minnesota Youth Athletic Services traveling basketball leagues, and authorize the Mayor and City Manager to sign a contract for the same. Approve License Applications MOTION: Move to approve the 1996 license applications as listed upon payment of proper fees, and the rental license applications as listed upon the memorandum of September 9, 1996, from Lowell DeMars. CITY COUNCIL AGENDA FOR SEPTEM~BER 9, 1996, MEET~G PAGE 3 12) 13) 14) Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. Change Council Meeting Date of November 11, 1996 MOTION: Move to change the regular City Council meeting date of Monday, November 11, 1996, to Tuesday, November 12, 1996, at 7 P.M. Schedule Joint Meeting with the Library Board and City Council MOTION: Move to schedule a joint meeting with the Library Board and City Council on Tuesday, October 15, 1996, at 7 P.M. at the Library, for the purpose of discussing the proposed 1997 Library budget. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS PUBLIC HEARINGS A. First Reading of Ordinance No. 1331, Amending Chapter 2, Section 9, of the City Charter Pertaining to Vacancies in the Council RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1331, an Ordinance Amending Chapter 2, Section 9, of the City Charter Pertaining to Vacancies in the Council, for Monday, September 23, 1996, at approximately 7p.m. 7. ITEMS FOR CONSIDERATION Other Resolutions / Ordinances 1) Resolution 96- , Adopting a Proposed Budget, Setting the City EDA and HRA Proposed Local Levy, and Establishing a Budget Hearing Date for Property Taxes Payable in 1997 RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 96- , Being a Resolution Adopting a Proposed Budget, Setting the City, HRA, and EDA Proposed Local Levy, and Establishing a Budget Hearing Date for Property Taxes Payable in 1997, with the Local Levy set at $ , and the Truth in Taxation Hearing Date of ,1996. Bid Considerations 1) Authorization to Award Bid--LaBelle Park East Bank Erosion Control- Municipal Project #9533 RECOMMENDED MOTION: Move to Award LaBelle Park East Bank Erosion Control, Municipal Project #9533, to Thor Construction, Inc. of Minneapolis, Minnesota for Their Low, Qualified, Responsible Bid of $79,696.88; and Furthermore, to Authorize the Mayor and City Manager to Enter into a Contract for the Same. CITY COUNCIL AGENDA FOR SF, PT~EMBER 9, 1996, MEETING PAGE 4 2) Authorization to Award Bid~-Ambulance RECOMMENDED MOTION: Move to authorize staff to award the ambulance purchase to Wheeled Coach of Oakdale, Minnesota, based upon their low, qualified, responsible bid in the amount of $69,900, with funds to be appropriated from the Capital Equip ment Replacement Fund; and furthermore, to authorize the Mayor and City Manager to enter into a contract for same. 3) Authorization to Seek Quotes to Repair Sullivan Lake Retaining Wall RECOMMENDED MOTION: Move to authorize staff to seek quotes to repair the retaining wall at Sullivan Lake Park. 4) Reject Quote to Reroof Sullivan Lake Park Shelter RECOMMENDED MOTION: Move to reject the quote to retool the Sullivan Park Shelter with a standing seam metal roof. 5) Award Survey for LaBelle Park East Bank Property Line RECOMMENDED MOTION: Move to award the survey for LaBelle Park East Property Line to Egan, Field, and Nowak, Inc. of Minneapolis, MN, based upon their low responsible quote in the amount of $3,500; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 6) Award of Vent Pipe Modifications and Roof Construction at Prestemon Park Building RECOMMENDED MOTION: Move to award the Vent Pipe Modifications and Roof Construction with the aluminum trim for Prestemon Park Building to Milton Johnson Co., of Minneapolis, Minnesota, based upon their low responsible quote in the amount of $3,264.00, and $1,512.00 respectively for a total of $4,776.00; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for same. 7) Award of Sanitary Sewer Lining and Manhole Rehabilitation along Silver Lake from the Beach to the Park, Municipal Project #9609 RECOMMENDED MOTION: Move to award the Sanitary Sewer Lining and Manhole Rehabilitation, Municipal Project #9609, to Insituform Central, Inc. of Chesterfield, Missouri, based upon their low, qualified, responsible bid in the amount of $38,310.00, with funds to be appropriated from Fund 652-49499- 5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 8) Final Payment for 40th Avenue Street Lights - Project #9605 RECOMMENDED MOTION: Move to accept the work for Municipal Project #9605 (40th Avenue N.E. Replacement Lights), and to authorize final payment of $16,250. O0 to Heights Electric, Inc. of Columbia Heights, Minnesota. CITY COUNCIL AGENDA FOR S;E2TEMBER 9, 1996, MEET~G PAGE 5 9) Final Payment for 1996 Seal Coat Project - Zone 1, Municipal Project #9601 RECOMMENDED MOTION: Move to accept the work for 1996 Seal Coat Project- Zone 1, Municipal Project #9601, and authorize final payment of $35,158.48 to Allied Blacktop Company of Maple Grove, Minnesota. Co Other Business 1) Action on Variance for Chad Geske, 4257 Madison St. N.E. RECOMMENDED MOTION: Move to approve the eleven (11) foot variance for a driveway for Chad Geske at 4257 Madison Street N.E. ALTERNATE MOTION: Move to deny the eleven (11) foot variance for a driveway for Chad Geske at 4257 Madison Street N.E. 8. ADMINISTRATIVE REPORTS A~ Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of the July 30, 1996, Columbia Heights Public Library Board of Trustees Meeting B. Minutes of the August 14, 1996, Economic Development Authority Meeting C. Minutes of the August 28, 1996, Park and Recreation Commission Meeting D. Other Communications 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MA~ERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT Walter R. Fehst, City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING AUGUST 26, 1996 C~ALL TO ORDER/ROLL CALL Mayor Sturdevant called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly and Peterson were present· Councilmember Ruettimann was out of town. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO THE MEETING AGENDA The City Manager requested item 4-a-2, that being the establishment of work session dates, be removed from the consent agenda. CONSENT AGENDA A. Motion by Peterson, second by Jolly following items on the Consent Agenda: to approve the Approval of Council Meeting Minutes The Council approved the minutes of Council Meeting as presented. the August 12, 1996 Adopt Revisions to John p. Mur~yn .Hall Management Plan The Council adopted the revisions to the John P. Murzyn Hall management plan establishing criteria for scheduling security services and dates that Murzyn Hall be closed in observance of holidays, as outlined in Park and Recreation Commission submittals dated August 9, 1996. Authorize Eleventh Annual 500 Club Kielbasa Days Ce~ebration The Council authorized the 500 Club to serve beer and have live music in their parking lot on September 6, 7, and 8, 1996 from 3:00 p.m. each day, in conjunction with their Eleventh Annual Kielbasa Days Celebration at 500 40th Avenue Northeast. Approve License Applications The Council approved the license applications as listed upon payment of proper fees. Approve payment of Bills The Council approved the payment of the bills as listed out of proper funds. Roll call: Ail ayes REGULAR COUNCIL MEETING AUGUST 26, 1996 PAGE 2 e Establish Work Session bates for september. 1996 Motion by Sturdevant, second by Peterson to establish Wednesday, September 4, 1996 at 7:00 p.m. and Monday, September 16, 1996 at 8:00 p.m. as Council work session dates and times. Roll call: All ayes The City Manager advised the agenda for the September 4th work session would include items regarding the initial discussion of the 1997 budget and discussion of enforcement procedures of the Housing Maintenance Code. Councilmember Jolly noted that the Rice Creek Watershed District task force, on which he serves, is also meeting on September 4th. RECOGNITION. PROCLAMATIONS. PRESENTATIONS, GUESTS A. Introduction of New EmploYee Police Chief Johnson introduced Dale Sorensen, the newly-hired Community Service Officer in the Police Department. B. Anoka County Recycling Recogni$ion Jean Kuehn, Special Projects Coordinator, presented a framed certificate from the Anoka County Board of Commissioners to the Council which recognized the efforts of Columbia Heights residents in meeting the goals of waste abatement from 1988 through 1995. Members of the City Council also recognized the outstanding efforts of Ms. Kuehn in facilitating the recycling achievements in the community. PUBLIC HEARINGS A. Second Reading of Ordinance No. !330. Being an Ordinance Amending ZoninG Ordinance Relating to Car Sales in the Retail Business District Motion by Peterson, second by Jolly to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1330 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 AND PERTAINING TO ZONING AMENDMENTS REGULAR COUNCIL MEETING AUGUST 26, 1996 PAGE 3 The City of Columbia Heights does ordain: Section 1: Section 9.113(2)(k) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.113(2) Conditional Uses Within any "RB" Business District, no structure or land shall be used for the following uses except by conditional use permit. (k) New auto and truck sales, used auto and truck sales in conjunction therewith, provided that the site involved therewith is a minimum of three (3) acres. is hereby amended to read as follows: 9.113(2) Conditional Uses Within any "RB" Business District, no structure or land shall be used for the following uses except by conditional use permit. (k) Vehicles, not to exceed 2-tons, for sale in conjunction with only automobile repairbusinesses which do not sell fuel, provided that the following requirements are met 1) Parking area for car sales cannot eliminate required parking spaces for primary use. 2) No more than 10 vehicles can be displayed for sale at any one time. 3) Traffic flow on lot. lighting, parking lot striping must be approved through the Conditional Use Permit process before approval for such operation can be granted. 4) Size, type and style of any siqnaqe ~or such vehicle must be within the vehicle at all times and approved by staff. 5) ~!1 required state and local licenses must obtained. Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. REGULAR COUNCIL MEETING AUGUST 26, 1996 PAGE 4 First Reading: Second Reading: Date of Passage: August 12, 1996 August 26, 1996 August 26, 1996 Offered by: Seconded by: Roll call: Peterson Jolly Ail ayes Mayor Joseph Sturdevant Jo-Anne Student ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1. Resolution NO. 96-55 Beinq a Resolution consentinq to Cable Television Transfer to Continental There are two cable television franchise transfers being considered. One is from Meredith Cable to Continental Cablevision, Inc. and the second is from Continental to U.S. WEST. The City's cable legal counsel addressed the history of the last four months when the transfer requests were considered and reviewed. In response to a Councilmember's inquiry regarding any affect these transfers may have on subscriber rates and on programming, the legal counsel advised that both companies agreed to be bound by the current franchise agreement. He explained that an eighteen month waiver has been granted to U.S. WEST to own both a telephone company and a cable company. At the end of that eighteen month period they will be required to sell the cable company. Ail of the conditions of the transfers are included in both of the resolutions which address the transfers. Members of the Telecommunications Commission analyzed each of the transactions separately and recommended that each resolution be approved. Members of the Commission were apprised of what conditions would have been necessary to deny the transfers. Denial of the transfers would need to be based on the company not meeting technical, financial, legal or character qualifications. Motion by Jolly, second by Jones to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING AUGUST 26, 1996 PAGE 5 RESOLUTION NO. 96-55 RESOLUTION CONSENTING TO THE TRANSFER OF CONTROL OF AND CERTAIN OWNERSHIP INTERESTS IN A CABLE TELEVISION FRANCHISE TO CONTINENTAL WHEREAS, the cable television franchise (the "Franchise") of the municipality of Columbia Heights (the "Authority") is currently owned and operated by Group W Cable of Columbia Heights/Hilltop, Inc. ("Group W") which is owned by Meredith/New Heritage Strategic Partnership, L.P. ("MNHSP"); and WHEREAS, the general partner of MNHSP has entered into a Purchase Agreement dated March 15, 1996 with Continental Cablevision, Inc. ("Continental") whereby said general partner is proposed to be replaced by North Central Communications Corporation, Continental of Minnesota, Inc. or Continental of St. Paul, Inc., both wholly owned subsidiaries of Continental (the "Meredith/Continental Agreement"); and WHEREAS, Group W will continue to hold the Franchise; and WHEREAS, the Authority has received a request for consent to the transfer of control contemplated by the Meredith/Continental Agreement; and WHEREAS, no notice or breach or default under the Franchise has been issued by Authority within the past 12 months and none is outstanding; and WHEREAS, the Authority has determined that subject to certain conditions which must be met, Continental possesses the requisite legal, technical and financial qualifications; NOW, THEREFORE, BE IT RESOLVED, that the transfer contemplated by the Meredith/Continental Agreement is hereby consented to by the Authority and permitted conditioned upon: Execution and delivery of a Corporate Guaranty from Continental Cablevision, Inc. in the form attached hereto; and Documentation that a wholly owned subsidiary of Continental Cablevision, Inc. is duly admitted as a successor general partner pursuant to the Restated Agreement of Limited Partnership of Meredith/New Heritage Strategic Partners, L.P. dated December 30, 1991 or any amendment thereof; and REGULAR COUNCIL MEETING AUGUST 26, 1996 PAGE 6 Payment of $25,000.00 to the City of Columbia Heights as required in the Memorandum of Understanding between the Authority and Group W for equipment purchases; and e Reimbursement of all reasonable fees incurred in the Authority's review of the proposed transactions; and Se The successful closing of the transaction described in the Meredith/Continental Agreement. BE IT RESOLVED FURTHER, that the Continental may, at any time and from time to time, assign or grant or otherwise convey one or more liens or security interests in its assets, including its rights, obligations and benefits in and to the Franchise (the "Collateral") to any lender providing the franchise to Continental ("Secured Party"), from time to time. Secured Party shall have no duty to preserve the confidentiality of the information provided in the Franchise with respect to any disclosure (a) to Secured Party's regulators, auditors or attorneys, (b) made pursuant to the order of any governmental authority, (c) consented to by'the Authority or (d) any of such information which was, prior to the date of such disclosure, disclosed by the Authority to any third party and such party is not subject to any confidentiality or similar disclosure restriction with respect to such information subject, however, to each of the terms and conditions of the Franchise. Passed this 26th day of August, 1996. Offered by: Seconded by: Roll call: Jolly Jones Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION I hereby certify that the aforegoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights, at a duly authorized meeting thereof held on the 26th day of August, 1996. William J. Elrite, City Clerk REGULAR COUNCIL MEETING AUGUST 26, 1996 PAGE 7 2. ~esolution No. 96-56, Being a Resolution Consenting t.Q Cable .T~lev~sion Transfer to u.s. WEST Motion by Jones, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 96-56 RESOLUTION CONSENTING TO THE TRANSFER OF CONTROL OF AND CERTAIN OWNERSHIP INTERESTS IN A CABLE TELEVISION FRANCHISE TO U.S. WEST WHEREAS, the cable television franchise (the "Franchise") of the municipality of Columbia Heights (the "Authority") is currently owned and operated by Group W Cable of Columbia Heights/Hilltop, Inc. (Group "W"), which is owned by Meredith/New Heritage Strategic Partnership, L.P. ("MNHSP"); and WHEREAS, the general partner of MNHSP, has entered into a Purchase Agreement dated March 15, 1996 with Continental Cablevision, Inc. (Continental") whereby Group W will be owned by Continental (the ,,Meredith/Continental Agreement"); and WHEREAS, Continental will guarantee the Franchise obligations pursuant to a Corporate Guaranty; and WHEREAS, the Authority has consented to the transaction described in the Meredith/Continental Agreement; and WHEREAS, Continental intends on merging into U.S. WEST, Inc. or a wholly owned subsidiary of U.S. WEST, Inc. (herein collectively known as "U.S. WEST") pursuant to that certain Agreement and Plan of Merger dated February 27, 1996 (the "Continental/U.S. WEST Agreement"); and WHEREAS: Group W will continue to hold the Franchise; and WHEREAS: the Authority has received a request for consent to the merger of Continental and U.S. WEST (the "Continental/U.S. WEST Merger"); and WHEREAS, no notice of breach or default under the Franchise has been issued by Authority within the past 12 months and none is outstanding; and WHEREAS, the Authority has determined that subject to certain conditions which must be met, U.S. WEST possesses the requisite legal, technical and financial qualifications; REGULAR COUNCIL MEETING AUGUST 26, 1996 PAGE 8 NOW, THEREFORE, BE IT RESOLVED, that the Continental U.S. WEST merger is hereby consented to by the Authority and permitted conditioned upon: 1. Execution and delivery of a Corporate Guaranty from U.S. WEST in the form attached hereto; and 2. Securing all necessary federal, state and local government waivers, authorizations, or approvals relating to U.S. West's acquisition and operation of the system to the extent provided by law; and 3. Reimbursement of all reasonable fees, incurred in the Authority's review of the proposed transactions; and 4. The successful closing of the Transaction described in the Continental/U.S. WEST Agreement. BE IT FURTHER RESOLVED, that nothing herein shall be construed or interpreted to constitute any approval or disapproval of or consent or non-consent to U.S. WEST's Petition for Special Relief currently pending before the FCC, or any other federal, state, or local government waivers, authorizations or approvals, other than that transaction delineated above. BE IT FURTHER RESOLVED, that U.S. WEST may, at any time and from time to time, assign or grant or otherwise convey one or more liens or security interests in its assets, including its rights, obligations and benefits in and to the Franchise (the "Collateral") to any lender providing financing to U.S. WEST ("Secured Party"), from time to time. Secured Party shall have no duty to preserve the confidentiality of the information provided in the Franchise with respect to any disclosure (a) to Secured Party's regulators, auditors or attorneys, (b) made pursuant to the order of any governmental authority, (c) consented to by the Authority or (d) any of such information which was, prior to the date of such disclosure, disclosed by the Authority to any third party and such party is not subject to any confidentiality or similar disclosure restriction with respect to such information subject, however, to each of the terms and conditions of the Franchise. Passed this 26th day of August, 1996. Offered by: Seconded by: Roll call: Jones Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING AUGUST 26, 1996 PAGE 9 B. ~id Consideration~ 1. Authorize Staff to Seek Bids to Line/Repair Pipes at ~aBe!le Pond Motion by Sturdevant, second by Peterson to authorize staff to seek bids to line/replace C.M.P. outletting into LaBelle Pond. Roll call: All ayes 2. Approve Final Payment for ~996 Street and parking ~ane Striping Motion by Jones, second by Sturdevant to accept the work for 1996 street and parking lane striping and to authorize payment of $5,143.64 to AAA Striping Service Company of Rogers, Minnesota. Roll call: All ayes 3. ~uthorize Purchase of Mobile Data Equipment Motion by Peterson, second by Jolly to authorize the Mayor and City Manager to enter into agreements to purchase two Motorola radio/modem units with software and associated hardware and one notebook computer for a total of $8,400 plus applicable sales tax, funded from the Capital Equipment Replacement Fund 431-42100-5180. Roll call: All ayes 4. Approve Quotations for City Newsletter Printing The City Manager advised that consideration is being given to decreasing the number of pages in the City newsletter and increasing the frequency of publication. Motion by Jones, second by Jolly to approve the low quotations of Rapid Graphics in the amount of $5,943.00 for the printing of the 1996 fall/winter "Heights Happenings" City newsletter and Recreation Department brochure with funds being appropriated from Fund 101-45040-3440, and authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes C. Other ~usiness REGULAR COUNCIL MEETING AUGUST 26, 1996 PAGE 10 1. Consideration of Verbal Bid for Demolition of 537 38th Avenue Northeast An amended handout from the Finance Director was distributed to the Council. The amendment addresses the source of funding for this demolition. The Finance Director advised there were not sufficient funds in the Community Development General Administration Fund to cover the costs of the demolition. It was noted this also had not been past practice regarding demolitions nor condemnations. Motion by Peterson, second by Jones to award the demolition of 527 38th Avenue Northeast in the amount of $4,645 to K.A. Stark Excavating, Inc., with funds to be appropriated from the P.I.R. Fund, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 2. Accept Recreation DePartment ponat~ons The donation list included all of the contributions received by the Recreation Department since the first of the year through August 16, 1996. The list of individual contributors was read. Motion by Jolly, second by Peterson to accept the donations from the community organizations and businesses listed in the August 16, 1996 Recreation Director's memo from the Recreation Department programs, supplies or equipment, and the cash amount reflected in the 881 budget account. Roll call: All ayes 3. Extend Refuse/Recycling/Yard Waste Contract with BFI/Woodlake Sanitary Service The City Manager mentioned the excellent and affordable service the City provides for its residents. Some discussion followed regarding disposal of tires which are left in yards. Motion by Sturdevant, second by Jones to authorize the Mayor and City Manager to enter into a three year extension of the refuse/recycling/yardwaste contract with BFI/Woodlake Sanitary Service, effective January 1, 1997 - December 31, 1999. Roll call: All ayes ADMINISTRATIVE REPORTS a. Report of the City Manager REGULAR COUNCIL MEETING AUGUST 26, 1996 PAGE ll 10. 11. The City Manager advised that the 1997 budget will be distributed. He will be contacting each member of the Council regarding his/her concerns or opinions relative to the budget. Enforcement of the Housing Maintenance Code will be on the agenda for the upcoming Council work session. The City Manager will be attending the ICMA Conference in October or the National League of Cities Conference in December. b. Report of the City Attorney The City Attorney had nothing to report at this time. GENERAL COUNCIL COMMUNICATIONS Minutes of the August 15, 1996 Telecommunications Commission Meeting were included in the agenda packet. CITIZEN FORUM A resident, whose property is on Jackson Street, expressed her concerns regarding numerous matters; among them were the Housing Maintenance Code enforcement, police reports, parking surface requirements and mediation services. Councilmember Jolly inquired as to the status of the pilot project for meter reading. The City Manager advised that the Finance Department is sending out a survey regarding this matter. It was noted that meters could be read by Minnegasco. A resident of Fifth Street stated his concerns regarding the placement of water meters, his overdue utility bill and the assessed value of property recently purchased by the City. ADJOURNMENT Motion by Sturdevant, second by Peterson to adjourn the meeting at 8:30 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of : SEPTEMBER 9, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER CITY MANAGER'S APPROVAL ,NO: ~ ~,~ , ITEM: ESTABLISH DATE FOR PUBLIC SPECIAL BY: WALTER F EHST BY: J~~~ ASSESSMENT LEVY HEARING NO: ,1~. ,,~, ~_.~ DATE: 8-30-96 As you know, the City Council has, on an annual basis, conducted special assessment levy hearings in the month of November. Staff is recommending Monday, November 18, 1996, at 7:00 P.M. for Council's consideration. RECOMMENDED MOTION: Move to establish Monday, November 18, 1996, at 7:00 P.M. as the Public Special Assessment Levy Hearing to be held in the City Council Chambers. calllevy,let COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: September ~, 1996 AGENDA SECTION:,i CONSENT ORIGINATING DEPARTNiENT: CITY MANAGER'S NO: ~-~ CITY MANAGER' S APPROVAL ITEM: BLOCK PARTY REQUEST: Bruce M.agnusoI1, 5010 Pennine Pass ~_~ ~), DATE: 9-4-96 DATE: Attached is a letter from Bruce Magnuson, 5010 Pennine Pass, with his request to conduct a block party on Saturday, September 21, 1996, from 1:00 PM - 7:00 PM, with barricades blocking off Chalet Drive between Stinson Boulevard and Pennine Pass. RECOMMENDED MOTION: Move to approve request of Bruce Magnuson, 5010 Pennine Pass, to block off Chalet Drive between Stinson Boulevard and Pennine Pass for their annual block party from 1 PM to 7 PM on September 21, 1996. COUNCIL ACTION: --= ---- Printing "Your FULL SERVICE Quick Printer" 'Walt. Fehst City Manager City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 Dear Walt I am writing this letter to reqUest permission to block off Chalet' Drive between Stinson Boulevard and Pennine Pass for our annual Block Party. This block party will be on Saturday September 21, 1 @@6 from 1:00 p.m. to 7:00 p.m. If you have any questions, please feel free to call me. My number at work is 574-1231 and .my home number is 571-7284. Thank you for your cooperation. Sincerely, Bruce Ma~nuson 4850 Centra Avenue N;E;. C6~hmbidHeig~ts, ~N~5421 Phone: (612) 574-1231 CITY COUNCIL LETTER Meeting of: September~, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: 4 CITY MANAGER'S APPROVAL . , ITEM: BLOCK PARTY REQUEST from Ida Peltier, BY: C. Blowers BY: 3927 Hayes Street N.E. 4 A. 4) DATE: 9-4-96 DATE: ' Ida Peltier has contacted the Administrative offices regarding conducting a block party on Sunday, September 15, 1996, from 4:00 PM - 7:30 PM, with barricades blocking off Hayes Street N.E. from 39th to 40th Avenues. RECOMMENDED MOTION: Move to approve request of Ida Peltier, 3927 Hayes Street N.E., for a block party from 4 PM to 7:30 PM on September 15, 1996, with barricades blocking o~f Hayes Street from 39th to 40th Avenues. COUNCIL ACTION: BLOCK PARTY REQUEST REQUIRING STREET TO BE BLOCKED REQUESTOR'S NAME: TIME STREET SHOULD BE BLOCKED: STREETS THAT SHOULD BE BLOCKED: NOTE: (ATTACH MAP IF NECESSARY) THIS FORM MUST BE SIGNED AND RETURNED TO THE OFFICE OF THE CITY MANAGER, CITY HALL, 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421. THIS FORM MUST BE RECEIVED BY THE CITY ON THE MONDAY PRECEDING A CITY COUNCIL MEETING. CITY COUNCIL MEETINGS ARE HELD THE SECOND AND FOURTH MONDAYS OF EACH MONTH. YOU WILL BE NOTIFIED IF YOUR REQUEST HAS BEEN APPROVED. IF YOU HAVE QUESTIONS, PLEASE CONTACT THE CITY MANAGER'S SF_.,CRETARYxfi~) AT 782-2810.. CITY COUNCIL LETTER Meeting of: September 9, 1996 CONSENT AGENDA SECTION: ,I ORIGINATING DEPT.: CITY MANAGER NO:'~ Recreation APPROVAL ITEM: Joint Meeting with Park and BY: Randy Q uale f~ BY: j~~~ Recreation Commission ~ ~ ~ Recreation Dfrector NO: , DATE: August 29, 1996 The Park and Recreation Commission requests a joint meeting with the City Council for the purpose of discussing the proposed 1997 Park and Recreation Department budgets. The meeting would be held on Wednesday, September 25, 1996 at 7:00 p.m. at John P. Murzyn Hall. It has been past practice for the City Council and Park and Recreation Commission to jointly meet on an annual basis to discuss the coming year's budget. RECOM~iENDED MOTION: Move to schedule a joint meeting with the Park and Recreation Commission on Wednesday, September 25, 1996 at 7:00 p.m. at John P. Murzyn Hall for the purpose of discussing the proposed 1997 Park and Recreation Department budgets. COUNCIL ACTION: ADMIN: CCBUDGET.MTG CITY COUNCIL LETTER Meeting of: September 9, 1996 CONSENT AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ Planning & Zoning. .f,~.~ APPROVAL ITEM: Special Purpose Fence, J. Friar BY: Tina Goodroa~k~.,/__ BY: ~/~~ NO: Case ~9609-44, 4203 Reservoir Blvd. DATE: September 5, 1996 The Planning and Zoning Commission reviewed the request of Mr. James Friar to install a six (6) foot high treated shadowbox style special purpose privacy fence along and six inches inside and parallel to the north side property line from the rear corner of the house to across from the detached garage. Planning and Zoning approval is required for all privacy fences which lie in the front and/or to the side of any house and exceeds 42 inches in height. The required signatures of consent have been obtained from the affected property owners. RECOMMENDED MOTION: Move to approve the request for a six (6) foot high special purpose privacy fence as requested for 4203 Reservoir Blvd. provided the required property irons have been located and the required building permit is obtained prior to the fence installation. COUNCIL ACTION: ccag996.nol CITY OF COLHnBIA HEIGHTS Application For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval O~her 1. Street Address of Subject Property,. 4203 Reservoir Btvd. 2. Legal Description of Subject Property:. A_pplicant: Name: Address: Phone: Description of Eequest: Six foot hiqh treated shadow box special purpose ori~acy fence along and inside north side property line in a portion of the s?de yard ,extendl'no to into the rear yard and across the rear yard to the detached ear,ge Zonings: Applicable City Ordinance Number Present Zoning~ Present Use Section Proposed Zoning_ Proposed Use 7. Reason for Eequest: Pti'racy 8. Exhibits Submitted (maps. diagrams, etc.) 9. Acknowledgment and Signature: The un.dersigned hereby represents upon all of the penalties o£ law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances o£ the City of Columbia Heights and the laws of the State. of ~i~nesota. /~Signature of Applicant:~ ~J~ ' ' , .J~--- Date: ~ ' Taken By a rgquest your written consent to ccnstruct (applicant' s name ) (height of fence) (applicant ~ s ad. ss) '" (~st~ce) in frmm my property llue. A, ~ae and acc~--~ate sketch of the Ioaaticn of the fence ? tZ~e .applicant's propertT~. (Be acetate ~ yo~ ~as~nts; it ~il a~id lair ~s~t~~ ~d con, ets. ) Signature Signature Signature Signature Acknowledgment and Signatures. herein mentioned and agrees to consent to its height, /J' ; Address \ ., ; Address The undersigned fully understands the request type and location. ,. ; Address CITY COUNCIL LETTER Meeting of: September ~, 1996 AGENDA SECTI~: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoni/r~ APPROVAL, ITEM: Conditional Use Permit, James Eng BY: Tina Goodroa~ BY:~~~ NO: Case ~9609-45, 5101 University Ave. DATE: September 5, 1996 The Planning and Zoning Commission reviewed the request of Mr. James Eng for a Conditional Use Permit to allow the operation of a used car sales tot at 5101 University Avenue. Section 9.1i3(2) (k) of the Retail Business District portion of the Zoning Ordinance requires a Conditional Use Permit for vehicles, not to exceed two (2) tons, for sale in conjunction with only automobile repair businesses which do not sell fuel provided that the following requirements are met: t. Parking area for car sales cannot eliminate required spaces for primary use. 2. No more than ten (10) vehicles can be displayed for sale at any one time. 3. Traffic flow on the lot, lighting, parking lot s~ripping must be approved through the Conditional Use process before approval for such operation can be granted. 4. Size, type and style of any signage for such vehicle must be within the vehicle at all times and approved by Staff. 5. All required State and local licenses must be obtained. This ordinance will be effective September 25, 1996. To accomodate Mr. Eng's business, I wanted to move the Conditional Use Permit process along with the approval contingent upon the Ordinance being in effect so he can begin the use on September 25, 1996 instead of waiting until October. A site plan is enclosed. The entire parking lot is paved and stripped. The muffler business itself requires a minimum of six (6) parking spaces and he has spaces along the north and south sides of the lot for the repair vehicles. Currently, over 26 spaces are available at this site. Mr. Eng also maintains four spaces along the north end for U-haul rental vehicles. Mr. Eng proposes to locate the ten (10) cars for sale along the University Avenue side and 51st Avenue side of the lot. He plans on using these areas for the vehicles to maintain consistency. This site has two curb cuts, one off 5!st Avenue and one off University Avenue so access to the site and movement into and out of the site is quite easy. The building itself is open for movement on all four sides so i do not believe traffic problems on the lot would develop. This use would be limited to no more than ten (10) vehicles. Lighting is currently being provided around the lot during evenings which will continue for security purposes. Ail signage for vehicles will be limited to signs inside the windows. Mr. Eng has proceeded with filing the required paperwork for the State license and will also be required to obtain a yearly City license. The Planning and Zoning Commission unanimously recommend approval of the Conditional Use Permit for the operation of the limited car sales lot at 5101 University Avenue. STAFF RECOMMENDATION: Move to approve the request for a Conditional Use Permit to operate a limited car sales lot in accordance with Section 9.1t3(2) (k) of the Zoning Ordinance effective September 25, 1996. COUNCIL ACTION: ccag996.no2 ( CITY OF COLUMBIA HEIGHTS Application For: ~ezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Street Addres, of S,b]ect Property, Legal Description of Subject Property~ Applicant Phone: Description of Request: Owner: Address: Phone~ 2oninK: Applicable City Ordinance Number Present Zoning Presen: Use Section Proposed Zoning Proposed Use Ac~ovled~ment and Sitnature: ~e ~ersi~ed hereby represents upon all of the penalties of law, for :he pu~ose of ~duc~g the Ci~of Columbia Heights to take the action herein requested, that all statements he;v~e t~e and that all work herein mentioned will be done.i~ordance with th~rd~nces of the City of Columbia Heights and the laws of the ~ate o~i~esota. ~~ . ORE)I'NJ' TE NO. I329 BEING A.N ORDINANCE AM~NDINQ ORDINANCE NO. 8.53, CITY CODE OF I977, AND PERTAI~TNQ TO ZONING AMENDME~S. The City of Columbia Heights does ordain: Section 1: Section 9.113 (2) (k) of Ordinance No. 853, City Code of t977 which currently reads as follows, to wit: .. 9.113 (2) Conditional Uses Within any "KB" Business District, no structure or land shall be used for the following uses except by conditional use perm/t. is hereby amended to read as follows: 9.113 (2) Conditional Uses Witkin any "KB" Business District, no structure or land shall be used for the following uses except by conditional use permit. (k) Vehicles, not to exceed 2.-tons, for sate in coniunction with only automobile repair businesses wh/ch do not sell fuel, provided that the following requirements are met. 1) Parkinz area for car sales cmmot eliminate required parking spaces for primary use. 2) No more than I 0 vehicles can be displayed for sate at any one time. 3) Traffic flow on tot, lighting, parking lot striping must be approved throuzh the Conditional Use Permit process before approval for such operation can be granted. 4) Size, _.wpe and swte of any si=na~e for such vehicle must be within the vehicle at ail times and approved bv staff. 5) All required state and local licenses must be obtained. Section 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. Offered by: Seconded by: Roll Call: First Reading: Second Reading: Date o[ Passage: Mayor Joseph Sturdevant Jo-Anne Student, Council SecretaW 130.36' PLAT~ 51st AVE. ~lV'ld -& CITY COUNCIL LETTER Meeting of: September 9, 1996 AGENDA SECTIOp& CO~,~SENT ORIGINATING DEPT.: CITY MANAGER NO:~ Planning and Zoning/~ APPROVAL, ITEM: Special Purpose Fence, B. Conom BY: Tina Goodroa~ NO: Case #9609-46, 4256 Jeferson St. DATE: September 5, ~996 The Planning and Zoning Commission reviewed the request of Bonnie Conom for permission to install a six (6) foot high solid board special purpose privacy fence along and inside the south side property line from the front property line to the rear property line at 4256 Jefferson Street. Planning and Zoning Commission approval is required for all privacy fences which lie in the front and/or to the side of any house and exceeds 42 inches in height. The required signature of consent has been obtained from the owner of 4244 Jefferson Street. RECOMMENDED MOTION: Moved to approve the request for a six (6) foot high special purpose privacy fence as requested provided the required property irons have been located and the required permit is obtained prior to fence installation. COUNCIL ACTION: ccag996.no3 Application For~ Zezontns Variance Privacy Fence Conditional Use Permit Subdivision Approval $~te Plan Approval Of. her Spec. PurpOse Fence Address of $ubJec~ Property~ 4256 Jefferson Street 2. LeAal Description of Sub~ect Property: Applican~, Bonnie Conom ~aae: Address: Phone: 789-0843 4256 Jefferson St. N.E. ,. N~me: Address~ Phone~ same Descript£on of [equest: installation of 6 f~, bioh solid board fence along and inside the south side property line fr~m ~b~ fron~ ZonlnK: Applicable City Ordinance Number Present Zonin~ Present Use Section Proposed Zonin~ Proposed Use 7. ~eason for Zeques=: screeninq of neighbors property S. .~--b ibi~s Submitted (naps, d/a~raas, etc. ) Acknowledgment and $iKnature: The undersigned hereby represents upon all of the penalties of la~, for ~he purpose of 'inducing ~he City of Columbia Beishts ~o ~ake ~he action herein requested, that all statements herein are true and ~ha~ all ~ork herein mentioned will be done in accordance with f. he Ordinances o£ f_he City o£ Columbia Heights and ~he laws of the S~a~e of ~inneso~a. · Taken By Ci':~'~'~ Columbia Nelgh~s (~- 782-=817 APPLICATION FOR FENCE PER"IT JOB SITE: Al)DRESS: _ ~~ ~~ ~., ~E OF TE~NT/0CCUP~ (if'd]fferent fr~ above): s Co~:rac:or L]ce~sed by: Col. Hg:s~ ~ or State of fiN. -(c~ain [i~k~picke:, al:erna:ing board, lalua:{on of Job or Bid Price: Phone Rhone: License # I,," Height of Fence: '~ "' ~(~ ~tease sketch a :rue and accurate dap c:ion of :he pro~er:y, indica:ing IDea:ion of dwelling, ]arage an? location of proposed.fence on proper:y sho~,ng d~s:an~e to proper:¥.]ine. Be accurate ~n your measuremen:s; it will avoid later misunderstandings and INSTALLER OF FENCE REQUIRED TO LOCATED CORNER PROPERTY IRONS PRIOR TO FENCE INSTALLATION. J' :he un ~ ~ved a copy o~ :he ~ence Or, Thence and ~m responsible for ins:alia:ion of fencing mee:]ng :hose requirements. Permit Denied: 3ate: B~ILDING INSPECTOR: CITY COUNCIL LETTER Meeting of: September 9, 1996 AGENDA SEC~ON: CONS FNT ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoning ~ APPROVAL ITEM: Two Variances, Andrew Smoka BY: Tina Goodroad~ NO: Case ~9609-48, 1206 Khyber Lane DATE: September ~996 The Planning and Zoning Commission reviewed the request of Mr. Andrew Smoka for a variance of twenty-one (21) feet to allow a pool filter and pump to remain at the current location and a variance of .5 feet to allow an already installed above ground swimming pool to remain at the current location at 1206 Khyber Lane. Section 6.502(3) of the Swimming Pool portion of the City Code requires that no person shall build, situate, or install a filter unit, pump, heating unit, or any noise making mechanical equipment within fifty (50) feet of any residential structure not situated on the same lot as the pool and not closer than ten (10) feet to any lot line. Section 6.502(5) of the Swimming Pool section of the City Code requires that no person shall build, situate or install a swimming pool within ten (10) feet of any side or rear lot line, nor within six (6) feet of any principal structure or frost footing unless part of the principal structure. A site plan and letter of explanation for the request has been submitted. The main reason for the two variance requests is that the proposed location is the only viable site on the lot. The pool was installed in 1983, however, the related problems were discovered only recently due to construction of the deck around the pool. It was found that a building permit for the pool installation was never obtained. A building permit will also be required for the deck. A site plan indicates the location of the pool in relation to utility lines and buried cable lines which run across the lot. There are also two large trees west of the pool which also restricts the pools location. Moving the pool over to meet the ten (10) foot side yard setback would position the pool over the underground telephone line. The filter pump location is also restricted due to the lot configuration. The filter is 17 feet from the fence which stands between the two yards and another twelve (12) feet from another structure. Pictures submitted by the applicant show that the filter has a barrier around three sides made up of the house, pool and fence. I believe that these three barriers and the fence along the pool itself will help to reduce the sound that could affect a neighbor. The pump is also equipped with a silencer. The Planning and Zoning Commission recommends approval of both variances provided a building permit be obtained for both the pool and the deck. RECOMMENDED MOTION: Move to approve the variance of twenty-one 21) feet to allow a pool filter and pump to remain at the current location due to the hardship of the lot and the existing utility lines and trees which restrict the filter and pump location provided that a building permit be obtained for both the pool and the new deck. Move to approve the variance of .5 feet to allow an already installed above ground swimming pool to remain at the current location due to the hardship of the lot and existing utility lines and trees which restricts the pool location provided a building permit is obtained for both the swimming pool and the new deck. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS ~ezoning Variance Privacy Fence Cond£tional Use Permit SubdivisionApproval Site plan Approval Other Application Date, ~/ /~ Legal Description of Subject Property, ~.') Applicant, ..' Descrlption of Request: Variance to Section 6.~02{~) of C?tv Code of approximately 21 feet; Variance of approximately .5 feet to Section 6.502~5) of C~t¥ C~d~, ~onin~E Applicable City Ordinance Number Present Zoning ,~ Present Use Section Proposed Zon!nl Proposed Use remain. Said 7~. ~eason for ~equest~ To allow an exlstinq above qround iWjp~n?no pool installed w~thout required building permit in 1983. 8..~=hibits Submitted (~aps, diagr~s, etc.) Acknowledgment and $i~nature~ The un. dersisned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights /'sad the laws o, the ,,ate~in~eso,~_~ t~nature of Applicant:_ P/,~tzz~7'~/'~"~ Date: ~-'Z{-~ 1 I INDUSTRIAL -- JUDICIAL COMMERCIAL -- TOPOGRAPHICAL CITY LOTS -- PLATTING LOT SURVEYS COMPANY, INC. LAND SURVEYORS IL~31$~D UNDER LAWS OF STATE OF M1N,~E~I'A 7601-73rd Ave. No. 560-3093 Minneapolis. Minnesota 55428 ~nr~eg~r~ (~,rtificate INVOICE NO 10&~6 "' F.B. NO, '217 - 27 SCALE 1" = ~ ~)' O -- DENOTES IRON Denotes Wood Hub Set For Vista Construction Excavation Only ~ D~-t' ~;'"~ ~'~'" ~' ..... z~~-.(~ [ ',~ , ./ , :. _.E' ~. .= ~ · ~ ~0, Block l, CHEER~ HEIGHTS We g~reby cenity that this is a true and corre~ representa- tion of a su~ey of the boundaries of the a~ve described -/ /' :/"" ,~ , land anQ the location of all builGin~s and visible /~/,/~ ~ Suweye~ by us this ~ day of ~ 1~ ~mond A. Prssch, Mm~. ~. No. 6743 When I requested requirements back in 1983 for above ground Pools from the city was told then that there were no requirements only for in-ground pools. At that time I personally installed the pool. The cost of the pool at that time was $1800. Application for a Variance which will a allow a Building Permit 6.501 (3) (a) The location of pool is in the back yard within the property lines. (b) Refer to diagram attached exhibit A (c) Refer to diagram attached exhibit B (d) Refer to diagram attached exhibit A the filter is a doughboy diatomite the pump is a doughboy power pack 1 HP plugged into a weather proof GFCI receptacle (e) Refer to diagram attached exhibit A the back-flush runs from the filter through a 50 foot hose to the center of the back fence. Back-flush only occurs approximately once a month for 3 minutes For grade refer to exhibit B decking around 2/Ys of the pool is made of treated lumber, there are 11 sections 40inches wide corresponding to the angle of the pool 1 support posts 4x4 placed 42 inches in cement ground was packed 2 decking around pool edge 2x12 and 11/4x6 3 6' lapped privacy fence around out side of deck pool, made of lx6 and supported by 3 2x4's per section 4 guard railing made of 2x2 vertical members supported by 2x4's and capped with a 11/4x6 ( rail height 37 inche~) 5 all material secured with 3 inch galvanized screws 6 only one entrance from ground level 48 inch elevation 7 steps (step-12 inch riser 7 inches (g) Refer to diagram attached exhibit A telephone line was in when home was built cable tv runs parallel with fence (la) No heater 6.501 (4) scale used was 1/8 =lfoot 6.501 (fl) pool has not been used until this is resolved MISC~J-LANEOUS 6.5o2 (3) Request variance for (50) feet to any residential structure. The pump is (17) feet to fence and approximately (12) feet from fence to structure. The pump is equipped with a silencer to be within code of roles I must remark no matter where the pool was placed it would be impossible to meet this requirement. Where this is not a requirement for a (3) feet pool and yet a filter and pump exist in there imtall~on. 6.502 (5) Request variance for (10) to side of lot line. Due to the underground utility line the pool had to be placed where it is to meet 6.502 (4), the pool is( 9 1/2) from the side fence and (5 1/2) feet from back side of house reference attachment C which are photos of pool, deck and back yard. 6.502 (1) (Ord. 9&0, elf. 12/24/80) All outdo~_ s~ng pool[ ~xis:inE and h~ .after constructed shall be complete!y enclosed by a ~ence or wall cf the no~-climblnB type. Construct/on of sw~ng pools may not be co=menced un~tl such t/me as the fencing require~ by this section is completed, with the excep- tion of an approve~ area :o be left open to allow access only for the epuipment and materlals used for the construction of :he pool. No pool shall be fi!lea or partially fil!e~ until such fencing is completely installed. All fence openings or points of entry into the pool area en- closure shall be eputpped with gates. The fence and gates shall be at least five feet in hei~h: and shall be constr-cte~ of a minimum number 3_1 ~auge woven w-ire mesh corrosion-resis- tant material, or other material approve~ by the ~uil~ing spector. All gates shall be equipped with self-closing and self-latching ~evtces placed at the top of the gate, at least five feet above the base of the gate, or, in the Judgment of the Building Inspec- tor, equally inaccesslble to small children. All fence posts shall be decay or corrosion-resistant and shall be set in con- crete bases or, alternatively, 3-1/2" by 3-1/2" creosote soaked posts bur/ed to a depth of at least three feet t~mped, soil.. The opening be:ween the bo,:om of the fence and the grounc or ocher surface shall no= be more than four incheS. 6.5o: (4) Lighting for a pool may not be ~irected into or onto adjacent property and shall measure no more than one foot candle of i!!,~nation at any poiu~ on the boundary line of any adja- cent property. No person shall build, situate, or install a filter unit, pump, he~tlng uult, or any other noise-making mechanical equipment within fifty (50) feet of any residentia~ ~tructure no: situated on the same lot as the pool and not closer than .tan (10) feet to any lot line. No person shall build, situate or operate any electric equipment emittinR sound in excess of N.E.M.A. standards, nor operate, build, or construct mechani¢&l equipment em/~ting sound in excess of three (3) ~eclbels A- weighted less than the electrica! machinery used in conjunction ' with said pool. Notwithstanding the above, no pump, filter, heating ,~ts, or o:her apparatus use~ in counecti~nwiub or ~o service a public s~i~nE pool shall be locate~ less than fifty (50) feet from any adjacent proper:y ~er's lo: line. No part of the water surface of any public ~w~-,~ pool shall be less :han fifty (50) feet fr~n: any adjacent property owner's lo: line. Pools shall not be located beneath utility lines nor over underground utility lines of any type. No person shall build, situaue or install a s~ug pool %~thin ten (!0) feet of any side or rear lo~ line, nor within six (6) feet of any principal structure or frost foo:ing un- less par: of the principal suruc=ure, nor ~thin any required ~rcrnt Far~| nor any pub!i~ ~in~ po01; w~thin rial zone. - 230 - used?~ conju~ction ~ 'h a sv~ng T'~ 1 shall be loca:ed no: caose: than ten C~O) fee: in :es~uen:~! Ch!rt~ (30) fee: ~ ~! ocher ar~s, to ~7 a~acan= pro- PertF ~er's lo~ !~e. Adequate fenc~g ~ ~n~s~ape tr~e~t sh~l Be placed be~ee~ said areas ~ adJac~= resi~en:i~ lot l~es. ~ sec:iou ah~! no: se~e to reduce front, rear ~d side yard =eq~r~en:s 6.~02 (?) No person ow=Lng or having control of · ~--.~g pool sh-~ al!ow drainage on:o property other than r~iat of :he owner of the pool nor &!low dralnase into other r, han s~:ary sewer approved for such purpose. No person owning or ~aving control of a sw/-.~ng pool shall &flow water ,:o drain erato &dJacent or nearby land. 6.5o2 (8) Safety ropes suitably anchored shall be provided at the water llne when the designed pool operating water level is 4-1/2 fee: or more. Every s~-~g pool shall be equipped with one or more throvlng ring buoys not more than 15 inches in ~lameter and having sixty ~eet of 3/16 inch manila line a:- tached, and shall have cue or more light but s:rong poles with blunted ends no: less :han twelve feet in length for making reach rescues or assists. Diving bo·rd height above the pool water level shall be in accordance with approval by the Health Authority. - 231- CITY COUNCIL LETTER Meeting of: September 9, 1996 CONSENT ORIGINATING DEPT : CITY MANAGER AGENDA SECTION: ~ ' NO:--[ Recreation APPROVAL iTEM: Traveling Basketball TeamRegistrations Recreation Director -- ~ ~, DATE: September 3 1996 NO: , ' ' Each year the Recreation Department registers its traveling basketball teams in metro area leagues so they can play games against other communities' teams. For the 1996-97 season, the Recreation Department would like to register four girls teams and five boys teams in the Minnesota Youth Athletic Services (MYAS) traveling basketball leagues. The cost for the PIYAS leagues is $350.00 per team. During the 1995-96 season, the Columbia Heights girls traveling basketball teams registered with the MYAS, while the boys teams registered with another program (Metro League). The Park and Recreation Commission at their August 28, 1996 meeting approved registering both the girls and boys traveling basketball teams with the MYAS for the 1996-97 season. Approximately one-third of the total cost for the Columbia Heights traveling basketball program is covered by participant registration fees. The balance is covered by the City, the Columbia Heights Athletic Boosters, and the Columbia Heights/ISD $13 Basketball Association. The registration fee for the traveling basketball program for the 1996-97 season will be $85.00 per player. RECOMMENDED MOTION: Move to authorize the registration of nine traveling basketball teams at a total cost of $3,150.00 in the Minnesota Youth Athletic Services traveling basketball leagues and authorize the Mayor and City Manager to sign a contract for the same. COUNCIL ACTION: ADMIN: CCBBP~EG. 96 I~IIY OF C;:OLUMBIA HEI~I'II,5 PURCHASE REQUISITION Date: Dept.: Requested By: Purpose or Project:. Vendor Tax ID #: Vendor Name: Vendor Add re.: ~ ,~,~.~.~.~ ~5 FOR FINANCE DEPARTMENT USE ONLY FINANCE: Line ffem Bala'~ce: Ctty Mgr: Date: TO CITY COUNCIL SEPTEMBER 9, 1996 *Signed Waiver Form Accompanied Application APPROVED BY BUILDING INSP. II Il ti Il II II 11 II 1996 BUSINESS LICENSE AGENDA CONTRACTORS *Fine Line Installation *Hokanson P1umbTng *Latuff and Sons *D.RT. tter Excavating *K.A. Stark Co., Inc. LICENSED AT. 3548 - 46th Ave. S. 9174 lsanti St. N.E. 4031 Monroe St._N.E. 7120 Vernon St. 401 - 1st St. S.W. FEES $ 4O.OO 40.00 4O.OO 4O.OO 40.00 SAFETY & HEALTH, FIRE, BEDG.,~'ST. BOARD OF AG. FRESH, FOOD/PRODUCE SALES *Ashok BedT d/b/a Gateway to l'ndfa 4022 Central Avenue S 25.O0 STATE BOARD OF AG., FIRE, BLDG. · '6ROCER¥ STORE Ashok Bed T d/b/a Gateway To fndia 4022 Central Avenue 2200 s.f. $ 50.00 ANO{~ COUNTY HEALTH, SAFETY & HEALTIt ITINERANT FOOD CONCESSI~ON *Col.Hgts. Womens Fire Aux. c/o Karen Gutkaes 530 Mill Street November 3, 1996 REQUEST FEE BE WAIVED d TO: FROM: SUBJECT: DATE: WALT FEHST, CITY MANAGER LOWELL DEMARS ~ RENTAL HOUSING LICENSES SEPTEMBER 9, 1996 THE OWNERS OF THE FOLLOWING RENTAL PROPERTIES HAVE COMPLIED WITH THE RE-LICENSING AND/OR LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE. I AM REQUESTING THAT THEY BE PLACED ON THE NEXT COUNCIL AGENDA FOR APPROVAL: BERG, RICHARD BERG, RICHARD JOB, FRANCIS E. NORBERG, R~A P. VETI'ER, JILL 4126 MADISON 3925 3RD STREET 4017 6TH STREET 4456 7TH STREET 4110 CLEVELAND F-1834 F-1835 F-1851 F-1854 F-1852 BRC F' ]; NAt,K]'. ]; AL. ,E;YS]"E;F; 09/05/96 .1.5:48:!7 l::'LJl'-ID F;:IZCAP: FUNI> I)E S[.'.R I F']" ]] ON 101 201 202 ?.03 205 222 2:I. 3 225 235 240 406 4:I. 2 43], 60 :L 602 609 65 7 () :710 883 COMI*IL]NITY DEVIEL.OF::MENT FUND ANOKA COUN]"Y CDBG PARKV]~EW VZI..I_A NORTH SIECTZO!',I 8 STATE AZD MA:[NTE:I,iAIqCE F'ARKV]:E:W VTL. LA SOUTI.-t C A BI... E 'TE:L !E V Z S ]: Obi RE~N]"AL HI]US]:NG L ;t: BRAR Y t*;E])TRON ];C CAF']:TAL. Z]dPROVE]'iE]N'f' PAR CAF' EX;~U];F' REJ::'L. ACE>"G]EiqE;RAL. {41A'f'EF;~ UT :I; L ]; TY SiEWE:R UT ]] L. ]] TY F;'.E;F:'USE f::'UND t... ]; Q {.J (;)R WA'f ER COtqSTFt:UCT:IZON CE:?,ITF;:AL. E]*:E:R (:'}Y MAt,IAGE:FiE:N'f' (] O ~q T R ]; I{4 L] TiE D P f:;: [) 3 E: C T S'"' R E] C CObiTR Z BLJTE:D .I. ', :U:, .. q...,t . TOTAL. ALL. F:'UN.OS BANK RIECAF::: BAN K NAME; BAN K CHEX] K I big ACCOUN]" T(]TAI... Al_I_ BAI'.II<.'S Ci~eck H :i. s't'.o ry D l SBL.1RSEM,'."ENTS ' 33 :, 361 ,, 08 792 ,, 00 2, :t. ~6 ,, 9 :, :I. 45 ,: 35 6 :.: 196 ,: 00 4,605.92 = 048 ':~,":: 2 :: 407., 00 I, 055 :. 20 8 :, 957 ,, 27 B ,, t 6 i. 00 798 :. O0 64, !3i :, 1 I .i., 006 .. 49 70,535., 3:J. 48 :, ':..;'67, 72 :, 452.6<.:;` 17,499.. 00 :t.O, 965,33 1 :, 7 t 17 ,, 00 4,268.48 5:1.9 ,, 34 348., '.'.)0 199,835,, 59 569 :, 892, 569 :, 892.23 569,892,, 23 BRC F'INANC'IAL SYSTEM 09/05/96 :I. 5::4 Check History 9/9/96 COUNCIL_ L..IST BAN K VENDOR CHECK NUMBER BANI< CHIiECK]:NG ACCOUN'T' AAA STR]:F'ING SERVICE ]:I'IC B ii.-': B L.I S / I::]... L. liF. N BEL. L. BOY BAR ,c..;UF:'F'L.Y I.%:-. L..L..T..-K]Y COF',:I::'OI'~AT Z ON BETTENI) ORF/JAMES CI.-tA F:.~CHEN KO/PAUL. ]: NE CITY F:'A[-;ES COL I-.JLT.]:GHT8 A]"HL.ET]:C C[:.IL.E]'qAN/PAUL.. EAC..~L..E HI:NE C, OlqF-'J,iAY GLASS MASTER8 GOLLT. N/AMY GI:(APE: BEG]:IqN]: NG8 I hiE; (.'.;F~ ]:GGS-COOF'L:.:R & Cl.] JOHIN80N I..'.:ROS,, L..]:QL.tOR CO. K(]PP ]: E/F'AUL I<UDA I</ARL..EIqE: KUDA K/I)I:.'-.N N t S I...E]"I?tANN F'ARMS M-A(3EiE]/L I J,t DA M!]EI) t C]:NEE L.AI<E TOL.tRS M I L.. S T E tq / M A R Y I~1 ]: N T lii]::~-14 E: 18 M A N IqNAF'A N S F:' F'AVL..OFF/JOI-[N F:'i!i]WY CASH - KAF(EN MOEL..L_ I:'R Z OF.: WINE C:)L.IAL. tTY l,,J:l:J'~J[i.": & SPIRITS I:~.~ETA]:I_ I)ATA SYSTEMS 0t"- M F(C)ACH I)I'.'~A COt)E ADVOCATE/ ROI)RI(..')UEZ & CENTUF~:Y/VICT I:U. JTZ/I"JARGIE SCHL..EMMEIR/J[]HIq 8C~HM ITZ/TAMARA SM I'¥H/AMY 8'T'AR TRIBLJNE TI:T.I...I.:EF'I~IONIE ANSWL'ZRING CEIqT BAI<E:R TRUSTEi:Z/WAL..TEi']: BE:RG PROF'L:ERT.T. E8 CI-'I F:'R 0 Pti R T I E S CITY OF COLUMBIA IqEIGi--iT8 DZ :[ Et)Z :[ C/F'AL.iL.. GARIqER/t...AWREI,ICtE GI/i]q(S/DONAL. D OF,-: MAF,:Y JOTBL..AD/DW !GHT K 0 S]"ER / t< E N N E: T H 60893 60894 60895 60896 60897 60898 60899 60900 6090.1. 60902 60903 60904 60905 60906 60907 60908 60909 609.1.0 609.1..1. 609 i 2 609.1.3 609.'t. 4 60915 60916 60917 609.'1.8 609.1.9 60920 60921 6092.2 60923 60924 60925 60926 60927 60928 60929 60930 6093.1. 60932 60933 60934 60935 60936 60937 60938 60939 CZT'Y' OF' COL. UMB]:A I"IEj[C'.iHT8 GL..5401~:--'-V04.30 I':'AGiE I AMOUNT 5,143.64 32 ,, 00 188 ,, 73 1:1. :, 647 ,, 97 145.8.1. 32 ,, 00 42:0 ,, 00 348 ,, 00 i':':.00 ,, 00 4.03 ,, .1.7 75 ,, 00 32,,00 78 ,, 95 .1.4 ;, 207 ,, 45 62~7,, 84 :L2. ,, 02 32.00 200 ,, 00 339,, 27 ?.:LO ,, 96 3 :, .1. 54.00 4,967.89 :L 00 ,, 00 157..1.5 ~:.00. (.0 49,,23 347 ,, :.32 886 ,, .'1.7 96 ,, 00 3 :, .1..1. 9.00 .1., 000 ,, 00 39 ,, 00 5.92 2.0.00 2,,95 27 ,, 74 77.65 298 ,, 00 36,.5 ,, 00 391 ,, 00 536,,00 4.1.6 ,, 00 256,,00 341 ,, 00 449.00 430 ,, 00 09/05/96 15:4 Check History 9/9/96 COUNC]~L. L. IST C ]] TY OF' COLUFiI.) I A FIJi:i,]] Ed-ITS GL. 540R-'-V04.30 F'AGE 2 BANK VENDOR CHECK NUMBER AMOUNT BANI-( CHIii:CK]:NG ACC(:)LtNT L.ABOUNTY/B ILL LAF;tSC) N/SLiSAN L. Ct,~!:i,,~IE: hit HA L / KL.tR T M ]: L.L.ER/L. YL.E MODEL. L./I::'AUL. '¥Ol.:J I'--~H 0 U SE--AF' T MANA(~EMI::-.N T T R ]: 8 K 0 / F R A N K M A (."} E E:/L..'I: N D A BECKER COLINTY CH:[LD SUF'F' I::' ]: F..'ST COMMt...',.N :[ 'FY CI-~'.E: D :[ ]" U GRE:AT WEST ]:CMA RET]:REJ"IENT TRUS'ir 45 MN -STA]"ii.:. i:;:ETJiFt.'I:T.r'iENT SYST NOF.."THiii:AST STATt::Z BAN!< NOF;4WtF'~i;T BAt'.IK .... F'AYFi~Ot...I_ A i::'l!i]:;..' A t::'ti~]:;~'A .... !)l::]::' ;i; NED COI"-iTi:i'Z BUT' t::'IZRA ....... ~"' .... ..r,. F'IZRA F:'OI..tCI'::; t:;tI!i]....T. EI:'- COl'iS(:) ~:.~::,,.:,, '~Y~)L,A/~,h--~YL. STATE CAF'.'I: TOi... UN:!:'Ir'ED t,,jA y AADL..AND/SI-~ERR¥ A]:R TO-'.JCH C.r::':L.L.tJLAR BEI...L.BOY Y.'.',AR SUF'F:'L.Y Btii:i...LBO Y COi:~F~OFtAT t 0!".t B 0 I',I E:S T Ei:EL,/PAUL C!i!: A E;'~i:/l) FZBB ! C :I: S Et.q S K :I:/F'AUL. C]:TY OF' BROOKL. YN CENTER COL. L;MB ]:A HE ZGHTS T.) ]: E TZ/VAL. D C) C K TER / C El...Ii.'-. s'ir'E E:AO)I..E W:t:t',lli!: COMF'NAY GI:it]:GGS-COOF'f.~:F~: & CO GF.'.Ii'fiE~; & COUNSE:LOR REALT G I...t T K N Ii!: C H T / R E N HAJI) ER/BEVE:Fd_Y JACI(SON/SHIZL.LY ZAGOI)Z :I: FIS K ]: /I<AT HL E1..Z N ,:.h])HNSOI~i BR08,, I_..TQUOR CO,, ~ ..... ".~,:)~..~ I'.AFI~:..,~ & ~.~ r.L.~ C K R A I...1S - A i"-i D E R S 0 N K R 0 E-; 1( A /M :I: C H Mtii:D :t: CA CHO :[ CE I~i!tT'fl;i.'.O?OL. ITAN COUNCIL WAS 60?40 495 ,, 00 6094 t ~".; 70 ,, 00 60942 444 ,, 00 609475 47]. ,, 00 60944 30 t ,, 00 60945 366 ,, 00 60946 267.00 60947 I ,000 ,, 00 60952 29.57 60953 .1. :~ 995.00 60954 4,630.50 60955 6 :: 48...3 ,, 65 60956 592 ,, 50 60957 904 ,, 00 60958 38 :, 767 ,, 62 60959 .1.22 :, 688 ,, 0¥ 60'~60 20 :, 004 ,, .'t. 6 60961 94.62 60962 389 ~, 53 6096:5 t, 250 ,, 23 60964 3,568.48 60965 :f. :, 295 ,, 00 60966 ].80 ,, 00 60968 20 ,, 00 60969 8 ,, 68 609:-'0 2:t. 0 ,, 56 60971 .I. , 628 ,, 70 6097~?. 4 ,, 50 60973 20 ,, 00 60974 :I. 7t:4 ,, 42 60975 270,00 60976 4 :, 177 ,, 83 60977 2 ,, 12 60978 200, O0 60979 4 5.58 60980 9 :, 602 ,, .1.2 6098.1. I, 000 ,, 00 60982 i"2.0 ,, O0 60983 152 ,, 79 60984 5,,00 60985 20.00 60986 2 :, 7503 ,, 80 60987 488 ,. 44 60988 8,988., 75 60989 20 ,, 00 60990 286 ,, 80 60~;'(.? :t. 66 :, ~:)47 ,, 00 BRC I:'ZNANCtAL 8YSTE]M 09/05/96 15::4 Check History 9/9/96 COUNCIL. C Z TY OF'- COL. UMB Z A 'HIY..,.T. Gi"iT~,3 GL. 540Fb--'V04,30 t::'AGE~ 3 BAN I< V['!:htI)OF;: CI"IEC K NUMBE:R AMOUNT BAN K CHI:CI<ZI,IG ACCOUI'IT M Z hl!'l E S.; 0 T A C 0 LJ hIT Y A T T 0 R t,II.:.( MZIqI,II::TSOTA WII-IEGI'~OWE]'~.~ CO M Z N T E Fi- W E Z Si M A I'I 1,I0 R TI-IS COI...D/B At:(BAt;:A F:'ARI( SUF'F:'L.Y ZNC F:'ARTS F'I...US F'ALJI~TZI3 & SONS F'iEF' Z t'I/R ~ TA F'IE R R Y / F'A T R I C I A F'I:TTY gASH .... !<At:UEN I'iOi:t...t... I::'HIL. i...iPEi WZI'IIE & EiF'];RTS i::'l:! i OR W Z I'IE QLtAI...]:TY W:t:t'IE: & SiK~RS COMt'iE:F/CZ~L.. CRED:t:T SITAR TRIBUNIE W:i:NE: t'IE:F;tCHANTS~ W:I:NSOtq/MAF:t< ABM EQL.I:I:F:'ME:NT ACE HARDk~AFIE AC'FI ON I"iIESSii::NBE:iq, :l:lqC A ]:R TOUCH CEI...I...UI...~R A M E: R :I: Cfl N B :[ N D E: R Y AME:t:;::[ CAN I...ZNtEN SUF'F'I...Y CO At,IOt(A COLJNTY I_:I:BRARY B & F' DZSTF;~];BUTZtqG BAt<Et:~ & T~Y!...OR BAKER & TAYt...OI~ E]qTERTAZN BARtqA BI..IZY & ~TEF'FEIq t_TD B~UER BUZI_T TIRE; & B~TTE BFZ ZW[]O~I...~KIE ~tqZT~RY B:I:TUN:[ f,lOLJS~ [~[:]At)WAYS, ]:NC []A'TCO I:'ART~; SE:RV]:CIE CE:NTRAL. CI"IEt~ISIEARCH CZTY OF' COt...LJMBZA HEZGFITS C:[TY WZDE I...OCKSMZTHZNG Ct...A~3~:t: C E:~TiEiR ]:FIG COC~'"'COI...~ BOTT1...ZIq[? MZ~WIE COMMUN:[TY F'ARTt'I!KRS :I:NC Ct:;d:E~T V]:E:~ LUTHI~iR~N I-!C)MIK ~ C HE:Y COi~IF'~NY DAI...CO EIqTIEF~:F'RZSES ZlqC DAV:i:ES ~JATE:R IEOUZF' DE:NCO DZAMOND VOGEL F'AINTS 60992 180 ,, 00 609913 .1. :1.6 ,, 00 60994 6 :, 084 ,, 94 60995 20 ,, 00 60996 86.77 60997 :576 ,, 30 60998 279.65 60999 45 ,, 00 6.1. 000 20 ,, 00 6 .1. 00 .1. 700 ,, 00 6:t. 002 2 :, 042.40 6 :t. 00:5 574 ,, 6:I. 004 :t :, 235 ,, .1.2 6:I. 005 83, ,37 6.1. 006 18 ,, 98 6.1. 007 20 ,, 00 6:i. 008 5.1. ,, O0 61009 ;:?70 ,, 28 6 :L 0 :I..1. 42::~ ,, 86 6 :t. 0.1. 2 :1.67 ,, 67 610 .1. 3 8 ,, 80 610:t. 4 54 ,, 6.1. ~ I 0 .1. 5 -" ' ':: 08 .....80 6:t. 016 .1. :1.9 ,, 99 61017 638 ,, 73 6.I. 0.1.8 .1.2.1. ,, ;I. 4 6.1. 0 ;I. 9 7,356 ,, 29 6.1.020 744 ,, 50 6.1.02.1. 4:f. 3 ,, 0;t. 61022 .1. 7,260 ,, 40 61023 t .1.6.06 6.1.024 48 :, 967 ,, i'~9 6:1.025 6.1.. 57 6 ;t. 026 486.87 6;I. 027 45.29 6.1.028 ~;5.1. ,, .1.0 6.1. 029 55.00 6.1.030 Z~,, 99 6.1.03.1. 565.00 6.1. 0L~2 .1.7:1. ,, 00 6.1. 033 683 ,, 20 6.1.034 .I. 2 :, 915 ,, 94 6:i. 035 196.76 6:1.036 62,, :1.6 6.I. 037 176.6:L 6.1.038 .1. :,~o~) '~4 6.1.039 8;I. 0 ,, 42 ! BRC i"-.'t~NANC.'t]AL ,~3Y,C.';TIEM 09/C' 5/96 1 5: 4 Check H :i. s'f.'.o r y 9/9/96 CZTY OF: C(]L.UP!B:I:A GL. 540R-VO4-, 30 PAGE: 4 B A N K V E: N D C) R C;HE:C: K NLI?[BE F.: AMOL.,'NT BAfqK C;HIZCKZI',t(3 ACCC)UN't" Ex.t)L.I...INI)/~.T.]:M & J[JI)Y tEl...V.'l:fq ,?.AF'[:.:TY ,t'SUF'F:'LY F' :t: [!:t... :DS/AL. MA GE:NLJ:[NE F"ART.t:;/NAF'A AUTO G I L. I,.. L.I N I) E: N T E: R F' R .'t: 5; E':: (3L..'I:DDEN F'A.T. NT GC)OI) :l: N C:O ,, GRi~i:ATI'ZfR ANOKA CNT'Y, HI..JMAIq FIE: Z (3H'T'S FZLE:CTF~ :t: C'. I NC, H :[ (31"!S"iM :I: TH ,1: NC :1: NL'.'LJSTF;.: :!: AL. DC)C)F;,' CC) Z I',IC:: :f: NF'"C)Fq~AT':!: ':)!'.l l'd::.t i .ki .N,_.,:. GR 0' I"I !.,.AF,',%ON E:t._E:X)TF~::I:C CC)HF' K MART I-, ::.' .... T F~' A N ~i; F:'('I~;.' T A ]" T. C1N t<.'RAI*iITF~t C'.'.' R' (3 U F' / T Fi ii:: I...A!,',;,fi!;C)N F'F;.'.OI)UC;TC~ ]: I',IC'. L lii:t!i: F:' t'".',F.: 0 ~,3 ,, [.. :t: lq t) Iii:I'~/,fi~C'.'.O TT M A C Q U Iii:iii: N Ii!: Q U I F:'M.r:i:N T C'O ,, MCC ):'.'.fl~!:HAV :[(3F<At.. CAF,.'.Ik'. ]:NC Mtii:I',!AFRD~ CA!3i-iWAY L..UMBE':Fb--.t M!!!:F;,'E:I):t:'T'H C'ABL. E: M :I: CRO MAR KE:T :I: NG A,SSOC :I: AT M :I::DWr:i:,fi~T BUS; :[ F.IE:,C.~S F'RC)I)UC'.T M T NAF;: F:'C)R'.D M :i: NNEY'.'~F'C)L. :I: ~i~ O×¥C')IE:t'.I C(], M :t: NN!EAF:'(:.',t... :I: ~'3 ,fi~AW CO ,. M :t: l',I N ,r:i: G A ,S C: O M .'I: N NIF ?., C) T A B L. U E': F:' R Z FI T tl .L~,,~,h::.,:(3 [ ~.~ M:I:hlNEZ.SOT~ SAF'IETY Cf.]UNCZL MN I)EPT (::Il::' F'UBL.]:C SAFiET¥ MI',I H.T?:STC)F;: ]:CAL. SOCZ ETY MORI',I:I: NC.:kc:i;'TAF,,' Z NC MF;tF:'A MT:I: DtSTR.T. BLJT lNG N ,~i; P NAT ]: ONA!... :t: NC-'.T Z t'.tATI.., l...F..4-c.,J:. OF:' CZTZEiS NATL Fd!.r. CF~:I'ZAT:I:ON & F'ARK A Iq!Zb, li"h:.'d',l S :t: NC)RTH t~;lii:I'IClR ]:AL MtED :[ CAL. C bKtiR, THL..AN9 EI...E:CTRIC SUF'PL 61040 100.00 61041 46,,01 6.1.042'. 100 ,, 00 6.1. 04:':; :L4:L ,, 71 6.1.044 66 ,, 11 61045 ~107 ,, 79 61046 2.1.2 ,, 82 6 .I. 047 64,9 ,, 75 61048 504 ,, 26 6.1.049 30.60 61050 76,64 6105 t .1.26 ,, 62 61052 78 ,, 72 6.1.05~S 9.1. ,, 58 6.1.054 88 ,, 00 6:I. 055 .597,98 6:[056 79 ,, .1.4 6:!.057 44 ,, 76 6105~.) 738 ,, 78 6.1.059 42,,90 61060 4 :, 529 ,, 82 6! 06:1. 471 ,, 42 6 J. 062 1 t ,, 97 6.1.06.'.'.'i 120 ,, 75 61064 :L ~, 407 ,, 00 6.1.065 67 ,, .1.6 6.1.066 524 ,, 24 6 iL 067 375 ,, :56 6I 068 6.1.069 23 ,, 43 6.I. 070 2,24 6107.1. :L28 ,, 76 6.I. 072 400,00 6107.5 :[90 ,, 00 6.1.074 99 ,, 00 6.1.075 32 ,, 00 6.1.076 425 ,, 00 6.t. 077 59,76 6.1. 078 20 ,, 00 6.1.079 64 .,., .1.~:11 ,, 1.1. 610,?,0 1 :, 626,271 6108:!. 195 ,, 00 ., Oq...~ . ,, .~.,~ c. ,.:. 380 O0 6108:.3 .1.0,00 61084 .1. 11 ,, 83 6:[085 665 ,, 00 61086 35,, 76 BFi:C F]:NANC]~AL SYSTEM 09/0'.5/96 15:4 Check His't:ory 9/9/96 COUNCZL. L..];ST CITY OF C. OL.UMBIA FiE;[GFF¥'S GL. 540R-V04.7:;0 PAGE 5 BAhtK VENDOR CHECI< I,IUMBEt~ AMOUNT BAbfI< CHIECt<IIqG ACCOUI,I'¥' OWENS E;ERV]~C. IiES CORF' PAM O.T.L tlqC F"ART8 PI_.US F'AYNE/DAV I D I:'C C[3MF'U'T'I FIG I::'ETE];:SON ' S F'ETTY CASH -- REBECCA L. OA F:'LUNKE'FT ' S, ZNC RAMSEY COUNTY ATTORNEY/T F~ETA]]... DATA GYS'FEM8 OF M F~'.OBI NSON LANDSCAF'I big INC S C 0 T T / g E R N 0 N SE]...EC;T V ]:I)EO F'LJBL. I SH t FIG 8ERCO L. AB8 SIMON & SCHUS'¥ER SI<~TEI_AND $~4 SLUMBEF(LAND SF:'EC;[ ~I...TY SCREEN Z NG S'T'ANDARI) SF:'F;~ING CO STERL.~NG SUF:'F'L.Y STRE:I CFIE:R GUbl ' S IhlC/I)ON SUBURBAN RUBBEF¢ ~TAMF:' E;UBURBAN UT ]:I...]:T t ES SUF'TS SYS'FEMS SUF'F'LY ZNC. TARGE:T - F't:~ I DL. EY TM]: COAT]:NGS IlqC TOXAL.E:F(T, INC,, U 8 WEST COMMUNICATIC)NS UN I F:'ORI'qS UbtL I M :[ TEl) ~ NC LJN]:VERSITY M ICROF]:I...MS, UN I VE:RS I T Y OF:' M INNE:SOTA UN]:VERSITY OF MZNNESOTA UIqlVE:RSITY OF MN - MES VAL. LEJO/FRANK & DEI...EF'HIN VAL. LIE: L.]:NE PUBLISHING VAI...UE VZIZDO DIS'FFCZBUTORS VHF'S WAL.L. ABY L.ANES WHITE:'S RENTAL. W II_.D MOUNTAIN WORL.D ALMANAC EDUCATION WURTH USA ZEP MANUF'ACTUR]:NG COMPAN 61087 432 ,, 14 61088 79.62 61.089 67:`1 ,, 46 61.090 40.00 61091 16.94 61.092 25.31. 6.1. 093 13.8.1. 6.1.094 63.91 6.1.095 I9.50 6.1.096 24.00 61097 268 ,, 38 61098 899.39 61099 .1.98 ,, 95 61100 90.00 61.1.01 98 ,, 01 6.1. :1.02 135.00 -6:I. :1.03 319.50 6:1..'1.04 239 ,, 6::; 61105 149 ,, 99 6.1..I. 06 268 ,, 758 61:1.07 35.1. ,, 45 61..1.0(.3 17 ,, .1.0 61109' 60.00 61..1..1.0 343 ,, 90 6.1..1. 1.1. 2:7,67."; 6.1. 1.1.2 .1. 7 ;, 499 ,, 00 61 :t..1. 3 31 :I. ,, 60 6:1.1:1.4 7:';5;I. ,, 78 61.1..1. 5 849 ,, 8:I. 6:1. :1. :1.6 i :, 964 ,, 00 6 .1..1. :I. 7 20 ,, 00 61.1..1.8 1.1. 5 ,, 00 6.1. 119 17:'i. 67 61..1.20 100 ,, 00 6 t 17:'..1. 570,00 61. 1.22 :1. 52 ,, 48 6.I. :I. 23 197 ,, :1.4 61124 2:t. 6 ,, 00 61125 53 ,, 27:`1 6 .1..1. 26 847 ,, 50 6:I. 127 43 ,, 45 61. I.;28 11. 5 ,, 01 6.1. :I. 29 160 ,, 99 569 :, 892. CITY COUNCIL LETTER Meeting of: September 9, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER ' S NO: 4 CITY MANAGER ' S APPROVAL I TE~: CHANGE REGULAR DATE OF NOVEMBER 11, 1996 DATE: 9-5-96 DATE: Being that Veteran's Day falls on a Monday and City Hall is closed, the regularly scheduled City Council meeting for Monday, November !1, !996, needs to be changed to Tuesday, November 12, 1996, at 7 P.M. RECOMMENDED MOTION: Move to change the regular City Council meeting date of Monday, November 1t, 1996, to Tuesday, November 12, 1996, at 7 P.M. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: September 9, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER'S APPROVAL IT EM: SCHEDULE JOINT MEETING WI TH THE BY: WALT FEHST LIBRARY BOARD AND CITY COUNCIL ~ DATE: 9-6-96 E. NO.: ~ ~, The Library Board requests a joint meeting with the City Council for the purpose of discussing the proposed 1997 Library budget. It has been past practice for the City Council and the Library Board to jointly meet on an annual basis to discuss the coming year's budget. Originally, a proposed date of October 1 was suggested. However, due to conflicts for some board members, a different date is suggested. The new suggested date is Tuesday, October 15, 1996, at 7 p.m. at the Library. RECOMMENDED MOTION: Move to schedule a joint meeting with the Library Board and City Council on Tuesday, October 15, 1996, at 7 P.M. at the Library, for the purpose of discussing the proposed 1997 Library budget. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: September 9, !996 AGENDA SECTION: PUBLIC HEARING ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER'S APPROVAL FIRST READING OF ORDINA_NCE NO. 1331, BY: Walt Fehst BY: I T EM: ORDINANCE AMENDING CHAPTER 2, SECTION DATE: 9-5-96 DATE:--~.~___ 9 OF THE CITY CHARTER PERTAINING TO VACANCIES IN THE COUNCIL ~ ~ Since the resignation of Bruce Nawrocki effective the end of 1994, the Charter Commission has been studying Chapter 2,! Section 9 of the City Charter as it relates to vacancies in the Council, and how they are filled. The Charter Commission has compared and reviewed this section of the charter with the corresponding section of !several other city charters (Anoka, Brooklyn Center, Bloomington, Coon Rapids, and Fridley to name a few). After considerable discussion on this section, the attached revisions were voted on over time by the entire commission, and first and second readings have been held a't that level. In summary, changes are suggested for the following areas: addition of "cessation as a resident of the city" as a reason for a council vacancy addition of "for any other cause as may be provided in Minnesota Statutes, as amended" as a reason for a council vacancy addition of a timeline and multiple steps to be taken after the vacancy is declared by the Council. Attached is a copy of the proposed changes in ordinance form. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1331, an Ordinance Amending Chapter 2, Section 9, of the City Charter Pertaining to Vacancies in the Council, for Monday, September 23, 1996, at approximately 7 p.m. COUNCIL ACTION: CiTY COUNCIL LETTER Meeting of: September 9, 1996 AGENDA SECTION: PUBLIC HEARING ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER'S APPROVAL ITEM: FIRST READINGOF ORDINANCE NO. 1331, BY: Walt Feb st B ORDINANCE AMENDING CHAPTER 2, SECTION DATE: 9-5-96 DATE: ~,~~. VACANCIES IN THE COUNCIL ~, Since the resignation of Bruce Nawrocki effective the end of 1994, the Charter Commission has been studying Chapter 2, Section 9 of the City Charter as it relates to vacancies in the Council, and how they are filled. The Charter Commission has compared and reviewed this section of the charter with the corresponding section of several other city charters (Anoka, Brooklyn Center, Bloomington, Coon Rapids, and Fridley to name a few). After considerable discussion on this section, the attached revisions were voted on over time by the entire commission, and first and second readings have been held at that level. In summary, changes are suggested for the.following areas: addition of "cessation as a resident of the city" as a reason for a council vacancy addition of "for any Other cause as may be provided in Minnesota Statutes, as amended" as a reason for a council vacancy addition of a timeline and multiple steps to be taken after the vacancy is declared by the Council. Attached is a copy of the proposed changes in ordinance form. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOM/~ENDED MOTION: Move to schedule the second reading of Ordinance No. 1331, an Ordinance Amending Chapter 2, Section 9, of the City Charter Pertaining to Vacancies in the Council, for Monday, September 23, 1996, at approximately 7 p.m. COUNCIL ACTION: ORDINANCE NO . 1 3 31 BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 9, OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO THE VACANCIES IN THE COUNCIL The City of Columbia Heights does ordain: Section 1: Chapter 2, Section 9, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: CHAPTER 2 FORM OF GOVERNMENT Section 9. VACANCIES IN'THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, removal from the city, continuous absence from the city for more than three months, or conviction of a felony of any such person whether before or after qualification, or by reason of the failure of any council member without good cause to perform any of the duties of membership in the council for a period of three months. In each such case, the council shall by resolution declare such vacancy to exist and shall forthwith appoint an eligible person to fill the same until the next regular municipal election, when the office shall be filled for the unexpired term; provided that any vacancy resulting from a recall election or from a resignation following the filing of a recall petition shall be filled in the manner provided in such case. IS HEREBY AMENDED TO READ AS FOLLOWS: CHAPTER 2 FORM OF GOVERNMENT Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, rcmcv~l from the city, cessation as a resident of the city, continuous absence from the city for more than three months, ~ conviction of a felony of any such person whether before or after qualification, -- m ........ of the failure of any council member without good cause to perform any of the duties of membership in the council for a period of three months or for any other cause as may be provided for in Minnesota Statutes, as amended. In each such case, at the next reqular meetinq followinq receipt of notice by the council of one of the foreqoing conditions, the council shall by resolution declare such vacancy to exist and -~ ~'-'~ casc. unless further investigation is required. Notice of said vacancy shall be posted at city hall for a period of two (2) weeks from the date of the adoption of the resolution declarinq said vacancy. Notice shall also be published in a desiqnated city newspaper for a period of two (2) weeks as soon as possible after the date of the adoption of said resolution, with the publication beinq completed no later than thirty (30) days from said date. Applications shall be souqht and accepted from individuals interested in fillinq the vacancy, which applications shall be submitted to city hall, to the attention of the City Clerk, within 45 days from the date of said resolution. The council shall interview each of the applicants within 30 days from the close of the application period, and shall conduct said interviews in an aqreed upon uniform manner as a council. After said 30 day period, the council shall make its appointment from the pool of applicants within 15 days, whether done so at a reqular council meetinq or a special meeting. The individuals so appointed shall fill said vacancy until the next reqular municipal election, when the office shall be filled for the unexpired term by an eliqible person elected at larqe in the manner hereinafter set forth; provided, however, that if a vacancy is declared by resolution after March 31st in the year of a reqular municipal election, then the appointment process as set forth herein shall not take effect and any such vacancy shall continue to exist until said election, at which time the vacancy shall be filled for the unexpired term by an eliqible person elected at larqe in the manner hereinafter provided. Notwithstandinq anything to the contrary herein, any vacancy resultinq from a recall election or from a resiqnation followinq the filinq of a recall petition shall be filled in the manner provided in such case. g: \munic\heights\section9. ord CITY COUNCIL LETTER MEETIN( OF: ~EPTEMBER 9, 1996 AGENDA SECTION: I TEHS FOR CONS I DERATI ON ORIGINATING DEPT.: CITY MANAGER NO: ~ Other Resolutions/0rd~n. FINANCE APPROVAL ITEM: Being a Resolution Adopting a BY: WILLIAM ELRITE BY: Z///.~ //~-~/_~ Proposed Budget, Setting the City, EDA, and HRA Proposed Local Levy, DATE: SEPTEMBER 4, 1995 and Establishing a Budget Hearing Date for Property Taxes Payable in 1997 NO: 7, A' t) At the work session of September 4, 1996, the City Council reviewed the proposed 1997 budget and the proposed local levy for 1997. Under the current law, it is necessary for the City to certify a proposed levy, proposed budget, and a public Truth in Taxation hearing date to the County Auditor by September t5th. On or before December 30, 1996, the City must certify a final levy to the County Auditor. The final levy can be less than the proposed levy but it cannot be more than the proposed levy. In addition to the City's local levy, the County collects and distributes to titles an area-wide fiscal disparities tax. This area-wide tax increased last year, and it is currently estimated that there may be a slight increase for 1997. For budgeting purposes, we have used $750,000 for area-wide tax in 1997. The final area-wide tax figure will be available prior to the City's adoption of a final tax levy. The attached resolution includes the current maximum estimated area- wide tax amount and the City Manager's proposed local levy. The attached chart reflects the proposed local levy and the percentage increase in local taxes from 1996 to 1997 at 4.24%. Under Minnesota state statutes, the City's public budget hearing date cannot conflict with the dates of the County's, school district's, or metropolitan agencies' hearings. Listed below is a schedule of their hearing dates. The City can hold their hearing on any other date between November 29th, and December 20, 1996. Anoka County School District 13 Metropolitan Agencies J-leafing Date December 10 December 3 December 2 Reconvening Date December 17 December 11 December 9 The resolution also ratifies the Housing and Redevelopment Authority tax levy of $72,192, the Economic Development Authority tax levy of $99,000, and establishes the budget hearing date. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 96- , Being a Resolution Adopting a Proposed Budget, Setting the City, HRA, and EDA Proposed Local Levy, and Establishing a Budget Hearing Date for Property Taxes Payable in 1997, with the local levy set at $. and the Truth in Taxation hearing date of ,1996. WE:dn/9509063 Attachments: Sivanich letter of 8/13/96 Tax chart COUNCIL ACTION: RESOLUTION 96- RF_SOLU'~'t. ON OF ~HF_ CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET, SE'rnNG THE CITY, HRA AND EDA PROPOSED LOCAL LEVY, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 1997 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The proposed budget for the City of Columbia Heights for the year 1997 is hereby approved and adopted with appropriations for each of the funds as listed below. Expense General Fund 7,183,480 Community Development Admin. 215,164 CDGB/HOME 369,182 Parkview Villa North 257,221 Parkview Villa South 137,120 EDA 400,298 Section 8 Housing 336,249 Temp Housing/Vacant Land 45,286 H RA 83,192 Para Transit Fund 0 State Aid 154,726 Cable Television Fund 99,763 Library 476,329 Dare Project 9,075 Police Grant 112,290 Fast Cops 42,737 Project Pride 3,185 Capital Improvements Fund 394,125 MuitiUse Redevelopment 0 Infrastructure 157,500 Capital Equipment Replacement Funds 480,728 Central Garage Fund 304,865 Liquor Fund ~J,356,583 Water Utility Fund 1,346,107 Sewer Utility Fund 1,250,451 Refuse Fund 1,367,423 Water & Sewer Construction 357,500 Energy Management 329,151 Data Processing 127,506 Police/Fire Contingencies Reserve 90,000 Debt Service Fund 2,887,136 Total Expense Including interfund Transfers 25,374,372 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies, as hereinafter set forth for the year 1997: Revenue Available General Fund 7,183,480 Community Development Admin. 215,164 CDGB/HOME 369,182 Parkview Villa North 257,221 Park'view Villa South 137,120 EDA 400,298 Section 8 Housing 336,249 Temp HousingNacant Land 45,286 HRA 83,192 Para Transit Fund 0 State Aid 154,726 Cable Television Fund 99,763 Library 476,329 Dare Project 9,075 Police Grant 112,290 Fast Cops 42,737 Project Pride 3,185 g~it~t Improvements Fund 394,125 MuitiUse Redevelopment 0 Infrastructure 157,500 Capital Equipment Replacement Funds 480,728 Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund Total Revenue Including Interfund Transfera 304,865 6,356,583 1,346,107 1,250,451 1,367,423 357,500 329,151 127,506 90,000 2,887,136 25,374,372 Section C. The following sums of money are levied for the current year, collectable in 1997, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated Area-Wide Estimated Local Levy Total Proposed Levy 750,000 2,152,859 2,902,859 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for fiscal year 1997 in the amount of $72,192 and the Economic Development Authority Levy in the amount of $99,000. BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget hearing · shall be held on , at in the City Council Chambers. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this~ Offered By: Seconded By: Roll Call: day of 1996 Joseph S. Sturdevant, Mayor Jo-Anne Student, Council Secretary F:\HOME',JEAN.A~BUDG ETg-ASUIVN=IES COUNTY OF ANOKA DIVISION OF PROPERTY RECORDS AND TAXATION # Edward M. Treska, Division Manager August 13, 1996 William Elrite Treasurer, Columbia Heights 590 40th Ave NE Columbia Heights, MN 55421 GOVERNMENT CENTER, 2100 3RD AVENUE. ANOKA, MN 55303 Dear Mr. Elrite: The Truth in Taxation law, M.S. 275.065 requires cities to hold a public budget hearing for property taxes payable in the year 1997. The dates for this hearing cannot conflict with the public hearing and continuation dates set by the county, metropolitan agencies or the school districts located in your city. These hearings must be held between November 29 and December 20. The continuation hearing must be at least 5 but no more than 14 business days after your initial hearing. The following taxing districts within your city have set the following hearing dates: TAXING HEARING RECONVENING DISTRICT DATE DATE Anoka County .............. December 10 ....... December 17 -Metropolitan agencies ..... December 2 ....... December 9 School District #13 ....... December 3 ....... December 11 With this information you can now set the initial date for your public hearing and a date for recommencing the m~eting, if necessary. In addition, the time and location of the initial meeting, the phone number an interested taxpayer may call and your payable 1997 certified proposed property tax levy is due on or before September 15, 1996. I have enclosed a certification form for your convenience. If you have any questions concerning the Truth in Taxation process, please contact me at 323-5438. S i~nc e~e l~z~-A '- Uick Slvanich Manager, Property Tax Support Services c Mayor Affirmative Action I Equal Opportunity Employer City of Columbia Heights Schedule of Various Tax Rates and the Effect on Homes 1997 Increased Revenue 1997 Total Levy 1997 Area Wide Tax Levy 19971 1997 Local Taxt Local Levy Levy [ Percent of Increase 148,698 81,721 102,374 123,026 143,678 164,331 1 64,983 205,635 226,287 246,940 2,902,859 2,835,882 2,856,535 2,877,187 2,897,839 2,918,492 2,939,144 2,959,796 2,980,448 3,001,101 75O 75O 75O 75O 75O 75O 75O 75O 75O 75O 000 000 000 000 000 000 000 lO00 ,000 ,000 2,152,859 4.24% 2,085,882 1.00% 2,106,535 2.00% 2,127,187 3.00% 2,147,839 4.00% 2,168,492 5.00% 2,189,144 6.00% 2,209,796 7.00% 2,230,448 8.00% 2,251,101 9.00% Projected Tax Increase on a: 70,000 80,0001 100,000 Home HomeI Home 11.69 14.69 21.37 5.53 6.95 10.11 7.42 9.32 13.56 9.31 11.70 17.02 11.27 14.16 20.60 13.16 16.54 24.06 15.05 18.92 27.52 17.01 21.38 31.10 18.90 23.76 34.56 20.79 26.13 38.01 CITY COUNCIL LETTER Meeting of: 9/9/96 AGENDA SECTION: 1 TENS FOR CONS I DERATI ON- ORIGINATING DEPARTMENT: CITY MANAGER NO. '~7 BID C0blS ' DERATI 0N PUBLIC WORKS ITEM: AUTHORIZATION TO AWARD BID - LABELLE BY: M. Winson , BY: NO. PARK EAST BANK EROSION CONTROL - ,~ DATE: 9/3/96 DATE: MUNICIPAL PROJECT #9533 The City of Columbia Heights has received a $29,493.00 grant from Minnesota Board of Water and Soil Resources for this project. The City must match any grant money spent. To date, $5,663 of grant money has been contributed to this project, including the proposed surveying along the park boundary. Plans and specifications for the erosion control project were sent to 9 companies. This included requests by contractors in response to the Notice in Construction Bulletin, contractors recommended by Anoka Soil and Water Conservation District, and Mn/DOT. One bid was received for the opening on September 3, 1996. The proposed funding is shown on the table below: Total Bid $79,696.88 Grant $23,830.00 City Matching Funds $23,830.00 Additional City Share $32,036.88 The total cost to the City is $55,866.88. The City has $75,000 budgeted in line item 412-59008-5130 for this work. Although only one bid was received for this project, the unit prices seem reasonable. This site is very difficult to access. The grant will not be extended into 1997. Staff recommends award of the project. RECOMMENDED MOTION: Move to award LaBelle Park, East Bank Erosion Control, Municipal Project #9533, to Thor Construction, Inc. of Minneapolis, Minnesota for their low qualified responsible bid of $79,696.88; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 96-431 COUNCIL ACTION: PROPOSAL CITY OF COLUMBIA HEIGHTS, MINNESOTA MUNICIPAL PROJECT #9533 LABELLE PARK - EAST BANK EROSION CONTROL AUGUST 21, 1996 BID OPENING Tuesday, September 3, 1996; 11:00 A.M. Bidders: The undersigned, as bidder, hereby proposes and agrees to enter into a Contract on the form attached hereto with the City of Columbia Heights, Minnesota, to supply all labor, materials, and equipment necessary for the completion of the LaBetle Park East Bank Erosion Control, Municipal Project #9533, within the City of Columbia Heights, alt in accordance with the Plans and Specifications prepared by the City Engineer, City of Columbia Heights, Minnesota, and in strict accordance therewith, for the following sum: NO, DESCRIPTION QUAN. UNIT 1 Remove debris 30 C.Y. 2 Remove abutment I ES. 3 Remove bituminous walk 60 S.Y. 4 Salvage landscape timber 130 L.F. 5 Class 3 riprap 10 C.Y. 6 Class 2 riprap 5 C.Y. 7 Natural runoff channels 5t5 S.Y. 8 Ground cover-gentle slopes 900 S.Y. 9 Ground cover- moderate to severe slopes 4,000 S.Y. 10 Fence 1 L.S. 11 Reinstall landscape timber 130 L.F. 12 Construct bituminous walk 60 S.Y. UNIT PRICE TOTAL $ 37.50 .$ 1125.00 625.00 .$ 625.00 10.00 $ 600.00 $ 10.00 .$ 1300.00 625.00 .$ 6250.0 612.50 .$. 3~ 3 13.13 .$.6759.3 9.25 $ 8325.0 11.75 $47000. ~875.0~875. O0 1 0.00 $1 300.0 .25 .$. o 0 062.50 8 0 00 0 0 TOTAL BID $ 79,696.88 It is understood that the Owner may accept or reject any Proposal. A certified check or bidder's bond in the amount of: 5% (Five percent) . Dollars ($ .) drawn to the order of the City of Columbia Heights, is attached hereto. If this proposal is accepted and Thor Construction, Inc. refuses, fails, OF negtects to execut the Contract and furnish a satisfactory surety bond within ten (10) days of the date of acceptance of this Proposal, it is understood and agreed that 5% (Five percent) of Base Bid. Dottars($ .) --said amount being the same as bid security abovementioned-- will be liquidated damages occasioned by such refusal, failure, or neglect. Thereupon said City of Columbia Heights shall realize upon said bid security and use the proceeds in the payment of said damages. Said certified check will be promptly returned upon completion of the contract documents. This Proposal is submitted after careful study of the Specifications and from a personal knowtedge of the conditions at the site, which knowledge was obtained from our own sources of information and not from any official or employee of the City. PROPOSAL FORM PAGE 2 OF 2 It is understood and agreed that this Proposal cannot be withdrawn within sixty (60) days after scheduled time for receipt of bids. The following is a schedule for completion of the work. 1. Time required after Contract Documents are completed to start work: ~ ¢ days. 2. Time required from commencement to completion (working days only; does not include Saturdays and Sundays): ,/__,,,,z_f days. Thor Construction, Inc. Legal name of Person, Firmer Corporatk~ (Signature) t By Richard A. Copeland (Print or type name) Address 5400 Hain st. NE #203 Minneapolis, MN 55421-1132 Phone (612) 571-2580 Legal Residence Same as above. 09/03/96 Date LiST OF SUBCONTRACTORS Bidders must list subcontractors tentatively scheduled to work on this project. All changes must be submitted to the City Engineer. BIDDER'S REFERENCES NAME 1. City of Maplewood 2. Minneapolis Parks & Recreation City of Arden Hills Park & Rec 3. TELEPHONE NO. (6t2) 770-4550 (612) 661-4800 (612) 633-5676 CITY COUNCIL LETTER Meeting of: September 12, 1996 AGENDA SECTION: I TEHS FOR CONS I DERAT1 ON ORIGINATI2NG DEPARTMENT: CITY MANAGER BID CONS IDERATI ON APPROVAL NO: 7 Fire ITEM: Authorization to Award Bid BY: Charles Kewatt Ambulance ~t~ ) DATE: 1996 7' O~ Sept 3, DATE: NO: On August 12, 1996, the City Council authorized staff to seek bids for a new ambulance to replace our Rescue II unit. Notice for Bids was published on August 12, 1996. Bids were received Wednesday, August 28,1996. A Bid Tabulation is attached which summarizes the three low bids for a new vehicle, which includes trade-in of our present vehicle. The bid for the 1996 Wheeled Coach ambulance is the lowest bid that meets the specifications. The Fire Department has budgeted funds in the Capital Equipment Replacement Fund for this purchase. RECOMMENDED MOTION: Move to Authorize Staff to Award the Ambulance Purchase to Wheeled Coach of Oakdale, Minnesota Based upon their Low, Qualified Responsible Bid in the Amount of $69,990 with Funds to be Appropriated from the Capital Equipment Replacement Fund; and furthermore, to Authorize the Mayor and City Manager to Enter into a Contract for Same. 96-134 Attachment 1 ]COUNCIL ACTION: [ I I I BID TABULATION Type III Ambulance Bidder Year Delivery Bid Bond Bid Amount Wheeled Coach 6475 1 l th Street North 96 7 days Yes $69,990 Oakdate, MN 55128 Wheeled Coach 6475 1 lth Street North 97 90 days Yes $70,325 Oakdale, MN 55128 Road Rescue, Inc. 1133 Rankin Street 97 90 days Yes $76,178 St. Paul, MN 55116 NOTE: This transaction inclUdes trade-in of present vehicle. CITY COUNCIL LETTER Meeting of: 9/9/96 AGENDA SECTION: I TEHS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. Bi d Consideration PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK QUOTES TO BY: M. Winson BY: REPAIR SULLIVAN LAKE RETAINING WALL DATE: 8/30/96 DATE: Approximately 210' of the path on the south side of Sullivan Lake are supported by a steel retaining wall. A 50' section of the walt has bulged out. Staff has $5,000 budgeted in line item 412-45200-5130 to repair the wall. RECOMMENDED MOTION: Move to authorize staff to seek quotes to repair the retaining wall at Sullivan Lake Park. MAW:jb 96-426 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/9/96 AGENDA SECTION: ITEHS FOR CONS1 DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO, ITEM: REJECT QUOTE TO REROOF SULLIVAN BY: M. Winson BY: LAKE PARK SHELTER .., DATE: 8/30/96 DATE: On February 12, 1996, Council authorized staff to seek quotes to remove the existing asphalt shingle roof and install a standing seam metal roof system. A total of $10,000 is budgeted in line item 412-45200-5120 for this work. Informal quotes were sent to 6 companies. One quote was received by the deadline on August 28, 1996. The quote to furnish and install a standing seam metal roof was $17,400. A deduction of $1,300.00 was provided if Columbia Heights' forces did the tear-off. The deduct would reduce the cost to $16,100.00. Staff recommends rejection of the quote because the amount was in excess of the budgeted amount. RECOMMENDED MOTION: Move to reject the quote to reroof the Sullivan Park Shelter with a standing seam metal roof. MAW:jb 96-424 COUNCIL ACTION: SULLIVAN PARK SHELTER PAGE 2 E*Ro -t iil F u,.mNC SYSTmS, DESIGN t BUILD GENERAL CONTRACTORS Matt Matter, P.E. (612) 424-2400 4401 - 85TH AVE. NORT~ FAX (612) 424-2410 PROPOSAL MINNEAPOLIS, MN 55443 RES (612) 754-1421 Bidders shall satisfy themselves by a personal examination of the site as to all local conditions affecting the performance of the work. We the undersigned agree to furnish the necessary labor, equipment and materials to complete all work in accordance with the specifications for the following lump sums: Furnish and install standing seam metal roof $ 17,400.00 Deduct City of Columbia Heights' forces remove existing asphalt shingles ( $ 1,300.00 ) Delivery Number of worMng days required to complete the pr~ectafterreceipt of the Purchase Order: Delivery = 3 to 4 weeks Construction =2 weeks ~ Days The City reserves the right to adjust the construction schedule. Warranty: 20 year material warranty (Stee!ox Building Systems) QUOTATIONS MUST BE RETURNED BY: 4:30 P.M.. WEDNESDAY, AUGUST 28, 1996 We understand that this quotation may not be withdrawn for a period of sixty (60) days from the date of submittal. Date August 28~ 1996 Firm Name Address Signature Signature Metro Building Systems, I~¢, 4401 85th Avenue Nor~ Minneapolis, MN 55443 (Print or Type Name) CITY COUNCIL LETTER Meeting of: 9/9/96 AGENDA SECTION: I TEHS FOR CONSI DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. ITEM: AWARD SURVEY FOR LABELLE PARK BY: M. Winson BY: EAST BANK PROPERTY LINE ...~, ~ ~) DATE: 8/30/96, DATE: On July 22, 1996 Council authorized staff to seek quotes to survey the property line along the East Bank of LaBelle Park. Informal quotes were sent to four companies. One quote was received by the deadline on August 27, 1996. Staff is recommending award of the work to set monuments at each angle point and at rear lot comers for each property on Circle Terrace from 1207 to 1355 Circle Terrace (Option B). Staff feels it is important to establish the propmnty line between these properties and the park to address slope erosion problems in the future. To take advantage of the matching funds available in the Special Projects grant from Anoka County Conservation District, the work must be done this fall. Staff is recommending award of the surveying work to Egan, Field and Nowak, Inc. RECOMMENDED MOTION: Move to award the survey for LaBelle Park East Property Line to Egan, Field & Nowak, Inc. of Minneapolis, MN, based upon their low responsible quote in the amount of $3,500; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 96-423 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS INFO~ QUOTATION FOR: LaBelle Park East Property Line DATE: August 9, 1996 SPECIFICATIONS The project consists of; setting Registered Land Surveyor monuments along the east property line of LaBelle Park. Option A consists of setting monuments at angle points along the property tine. Option B consists of setting monuments at the angle points and at the rear (westerly) lot comers for each property along Circle Terrace. PROPOSAL We the undersi~maed agree to provide ~! materials, equipment and personnel required to set Registered Land Surveyor monuments on the east property tine of LaBelle Park as shown on the attached plan. Option A Set monuments at each angle point (8 total) $ 3000.00 Option B Set monuments at each angle point and $ 3 500.00 at rear tot comers for each property on Circle Terrace (22 total) SCHEDULE Work must be completed by September 27, 1996. BASIS OF AWARD Award shall be based Upon, but not limited to, the factors of price, and the City's knowledge of and experience with the bidder's past performance and product. The City reserves the right to accept or reject any or all proposals which in its opinion is in the best interest of the City of Columbia Heights. QUOTATIONS MUST BE RETURNED BY: 4:30 P.M., TUESDAY, AUGUST 27, 1996 RE'O IV AUG 6 1996 PUBLIC WORKs We understand that this quotation may not be withdrawn for a period of sixty (60) days from the date of submittal. FIRMNAME Egan, Field & Nowak, Inc. ADDRESS 7415 Wayzata SIGNATURE Minneapolis MN 55416 0 0 0 z 0 C ..q ? // CITY COUNCIL LETTER Meeting of: 9/9/96 AGENDA SECTION: t TEtqS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 BID C ONS I DERATI 0N PUBLIC WORKS ~ ITEM: AWARD OF VENT PIPE MODIFICATIONS BY: M. Winson BY: AND ROOF CONSTRUCTION AT PRESTEMON DATE: 8/30/96 DATE: PARK BUILDING On February 12, 1996, Council authorized staff to seek quotes to reroof Prestemon Park Building. The project consists of reroofing the park building at Prestemon, including vent pipe modifications, new sheathing, underlayment and shingles. The upper section of the roof was remodeled several years ago and may need slight modifications to provide a uniform surface. An additional quote was obtained to install an aluminum soffit and facia. A total of $5,000 is budgeted in 412-45200-5120 for this project. Informal quotes were sent to 9 companies. One quote was received by the deadline on August 29, 1996. The quoted amount for the reroofing and related construction was $3,264.00. The quoted amount for the aluminum trim was $1,512.00. The quote was submitted by Milton Johnson Company. This company also did the roofing work at Pump Station #2. Staff recommends award of the reroofing and aluminum trim. RECOMMENDED MOTION: Move to award the Vent Pipe Modifications and Roof Construction with the aluminum trim for Prestemon Park Building to Milton Johnson Co., of Minneapolis, Minnesota, based upon their low responsible quote in the amount of $3,264.00 and $1,5 t2.00 respectively for a total of $4,776.00; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for same. MAW:jb 96-422 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS INFORMAL QUOTATION FOR: DATE: PRESTEMON PARK BUILDING AUGUST t3, t996 SPECIFICATIONS Refer to the attached two specification sheets and one plan sheet. PERMITS AND LICENSING RECEIVED AUG 2 8 1996 PUBLIO WORKS A permit will be required for this work. The City of Columbia Heights fees will be waived. The Contractor and each subcontractor may need to be licensed in Columbia Heights to work within the Corporate Limits, Contact Kathy Pepin at 782-2817 for permit and licensing information. BASIS OF AWARD Award shall be based upon, but not limited to, the factors of price, delivery, or completion date, and the City's knowledge of and experience with the bidder's past performance and product. The City reserves the right to accept or reject any or all proposals which in its opinion is in the best interest of the City of Columbia Heights. PROPOSAL Bidders shall satisfy themselves by a personal examination of the site as to all local conditions affecting the performance of the work. We the undersigned agree to furnish the necessary labor, equipment and materials to complete all work in accordance with the specifications for the following lump sum: VENT PI?E MODIFICATIONS $ 3 r 2 6 4.0 0 AND ROOF CONSTRUCTION ALUMINUM TRIM $ 1,512.00 Deliver,? Number of working days required to complete the project after receipt of the Purchase Order: 5 Days The City reserves the right to adjust the construction schedule. Warranty As stated by manufacturer Labor -- (5) year QUOTATIONS MUST BE RETURNED BY: 4:30 P.M. THURSDAY~ AUGUST 29? 1996 We understand that this quotation may not be withdrawn for a period of sixty (60) days from the date of submittal. Firm Name Milton Johnson Co. Address 525 Lowry Ave. N. E. Mi_I~eapolis, M~L~ 55418 Signature Signature Bruce R. Erickson (Print or Type Name) Date 8/2,~/96 CITY COUNCIL LETTER Meeting of: 9/9/96 AGENDA SECTION: ITEMS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. B l D CON S I DERAT I 0N PUBLIC WORKS ITEM: AWARD OF SANITARY SEWER LINING BY: M. Winson BY: AND MANHOLE REHABILITATION, '~ DATE: 8/30/96 DATE: MUNICIPAL PROJECT #9609 "'~, ~ On August 12, 1996, Council authorized staff to seek bids to line the sanitary sewer and rehabilitate the manholes along Silver Lake from the Beach to the Park. Plans and specifications were sent to two vendors. The products available for lining sanitary sewers are specialized and proprietary. Two sealed bids were received for the opening on August 30, 1996, as shown on the attached bid tabulation. The low bid was below the budgeted amount of $50,000. Staff recommends awarding the manhole rehabilitation and sewer pipe lining work to the low bidder, tnsituform Central, Inc. RECOMMENDED MOTION: Move to award the Sanitary Sewer Lining and Manhole Rehabilitation, Municipal Project #9609, to Insituform Central Inc. of Chesterfield, Missouri, based upon their low, qualified, responsible bid in the amount of $38,310.00 with funds to be appropriated from Fund 652-49499-5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 96-425 COUNCIL ACTION: 0 ~ ~'=_=. =~_~ (l) 0 (~:~ ~,-~. m?.r- C:> c>oc> C> zzz z CITY COUNCIL LETTER Meeting of: 9/9/96 AGENDA SECTION: I TEiqS FOR CONS I DERATi ON ORIGINATING DEPARTMENT: CITY MANAGER NO. ~, BID CONSIDERATION PUBLIC WORKS ~~ ~"/~/'~ ITEM: FINAL PAYMENT FOR 40TH AVENUE BY: M. Winson BY: NO. STREET LIGHTS - PROJECT #9605~,~ J ~'"~ i~''~ DATE: 8/30/96 DATE: ' Attached is the Certificate of Performance for Municipal Project #9605 - 40th Avenue N.E. Replacement Lights. The project was completed with the installation of 5 lights between University Avenue and 5th Street. Staff is recommending approval of final payment to Heights Electric, Inc. and acceptance of the work. RECOMMENDED MOTION: Move to accept the work for Municipal Project #9605 (40th Avenue N.E. Replacement Lights) and to authorize final payment of $16,250.00 to Heights Electric, Inc. of Columbia Heights, Minnesota. MAW:jb 96-421 Attachment COUNCIL ACTION: CERTIFICATE OF PERFORMANCE City: Columbia Heights Project Number: 9605 Contractor: Heights Electric, Inc. Total Value of Work: $16,250.00 I HEREBY CERTIFY to the City Council of the City of Columbia Heights, that I have been in charge of the work required by the above described contract that all of such work has been done and performed measured by and in accordance with and pursuant to the terms of said contract. Date: ?/g~/~ (e Signature: EE LB C;TR I!~ INC. ELECTRICAL CONTRACTORS 704 - 40th Ave. N.E. · Minneapolis, MN 55421 612-788-8888 · Fax 612-788-8922 INVOICE DATE t NUMBER 08/25/96 002588 City Of Columbia Heights 590 - 40TH AVE. NE Hinnea~otis, MN 55421 CUSTOMER NO. CHECK NO. JOB ~ .... ~.~, P~YMENT TERMS i008 3271 Her 30 Days ~TY, ITEM N0, DESCRIPTION PRICE EXT, PRICE P.0. Box 012211 Replace Five ($) Street Lights On 40th Avenue ~s Per Prooosat Dated t.0 PROPOS~ Proposal Price Due RECEIVED AUg 2 ? 1996 Public Works Dept. COMMENTS: TOTAL $16,250,00 PAST DUE NET BAL&NCES ARE SUBJECT TO 1,5% PER MONTH SERVICE CHARGE. $,3,50 PLEASE PAY BY INVOICE. MINIMUM CHARGE. NO STATEMENTS WILL BE SENT. CITY COUNCIL LETTER Meeting of: 9/9/96 AGENDA SECTION: I TEHS FOR CONS I DERAT I ON OKIGINATING DEPARTMENT: CITY MANAGER NO. B ID CONS I DERATI ON PUBLIC WORKS ITEM: FINAL PAYMENT FOR 1996 SEAL COAT BY: M. Winson BY' NO. PROJECT - ZONE 1, MUNICIPAL PROJECT #960t DATE: 8/30/96 DA~I'E: The contractor has completed seal coating work in Zone 1. Zone 1 includes the streets bounded by Central Avenue, Reservoir Blvd. and 47th Avenue. Those streets which are included in the Street Rehabilitation Program were not seal coated. Attached is the Certificate of Performance. Staff is recommending approval of final payment to Allied Blacktop Company and acceptance of the work. RECOMMENDED MOTION: Move to accept the work for 1996 Seal coat Project - Zone 1, Municipal Project #9601 and authorize final payment of $35,158.48 to Allied Blacktop Company of Maple Grove, Minnesota MAW:jb 96-420 Attachment COUNCIL ACTION: CERTIFICATE OF PERFORMANCE City: Columbia Heights Project Number: 9601 Contractor: Allied Blacktop Co. Total Value of Work: $35,158.48 I HEREBY CERTIFY to the City Council of the City of Columbia Heights, that I have been in charge of the work required by the above described contract that all of such work has been done and performed measured by and in accordance with and pursuant to the terms of said contract. Date: ~[ 5c~ / ~. Signature: BITUMINOUS CONTRACTORS 10503 89th Ave, No~ Maple Grove, MN ) 55369-4084 INVOICE JOB NUMBER ;>6--.~7 554'" [ AMOUNT REMII-J'ED PLEASE DETACH THIS PORTION AND RETURN WITH YOUR REMITTANCE DATE CHARGES AND CREDITS BALANCE S/2.:t./<76 ........ SIECd... C(3~"¢' l::'t:~(:,~(:':~t::~;-*.',,~t ....... :'.~',:5:L'~:SF~ · 4L3 '741'74 Sf.;~ Y'£iS ,~!~I,¢E:IEI::' ZNG ~i:i.~F'CI.';:E: ,':','T · 0 :t. '74:1.'74 RECEIVED Public Works Dept. x,:~. '"- PLEASE PAY FROM THIS INVOICE - DUE IN FULL UPON RECEIPT ALLIED BLACKTOP CO. (612) 425-0575 ~hi3~J~ Yo~.,~ PAy LAST AMOUNT IN THIS COLUMN CITY COUNCIL LETTER Meeting of: September 9, 1996 ITEMS FOR CONSIDERATION- AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ OTHER BUSINESS Planning and Zoning~_~ APPROVAL . ITEM: Variance, Chad Geske BY: Tina Goodroa BY- NO: Case #9609-47, 4257 Madison St. DATE: September 5,'~'996 The Planning and Zoning Commission heard the request of Mr. Chad Geske for a variance of eleven (11) feet to allow the construction of a new 26' x 28' attached garage at 4257 Madison Street with the driveway and garage facing 43rd Avenue. Section 9.104(5) of the Accessory Structure portion of the Zoning Ordinance requires that whenever a garage is so designed that the vehicle entry door(s) are facing a street or alley, the distance between the door(s) and the lot line shall be twenty (20) feet or more. The reason for this ordinance is to provide sufficient driveway and parking area for a residential structure. Mr. Geske's reason for the request is to eliminate the cost of a longer driveway that would be necessary with the garage doors facing the alley. I visited the site and compared his request to existing lots on the same block to see if his request is similar to existing properties. What I found was that the majority of the homes use the alley with the garage doors facing the alley, including his next door neighbor at 4251 Madison Street. A few homes in close proximity to this address do have garage doors and driveways that face 43rd Avenue. These include 4258 Monroe, 4256 Madison and 700 N.E. 43rd Avenue all of which have at least 20 feet from the garage door to the property line. It should also be pointed out that, if this variance were granted, his driveway would extend eleven (11) feet onto the public right-of-way as his property line is only nine (9) feet from the property line. Mr. Geske also requested this variance because of the hill in his side yard that would have to be excavated out if the garage and doors were constructed to face the alley. However, this same excavation will be necessary for the driveway to face 43rd as the hill is rather steep and a retaining wall extends along the 43rd Avenue side. It is the opinion of Staff that a hardship is necessary by code for a variance to be granted. If other options are available in order to meet the code, then those should be utilized. This site has more than ample room in the side yard to construct the garage and driveway with the proper setbacks. Excavating the hill should not be considered a hardship as Mr. Geske would have to do this with either option. This approval, if granted, may also set a precedent that we will allow a homeowner to construct driveways over their property line and onto the public right of way. The Planning and Zoning Commission decided not to make a recommendation. The City Council can discuss the issue of a hardship as if the hill should be considered a hardship. I would request that City Council members visit the site prior to the meeting. COUNCIL ACTION: CITY OF COL~.,~IA HEIGHTS 2. Lesal Description of Subject Property= Ow~er~ Addresl Phone ZoninK: Applicable City Ordinance Number Yresen~ Zoning Present Use leaIon for lequeI~ Sec=ion Proposed Zonin~ Proposed Use 8. ~.-~ibiti Submit=ed (IlpI, d/agrlII, e~c.) Acknovled~ment and Signature: The undersigned hereby repreIents upo~ all of :he penal~ies 0£ lav, for :he purpose of'inducing :he City of Columbia ~eights to take the action herein requested, f. bat all statements herein are true and :hat all york herein echeloned rill be done in accordance vi~he Ordinances o~ the City 0£ Columbia Beights :Signature of Applicant: ' Date: Taken ~y: ~£ION 5 \ 9.105(1) Enforcln~ Officer ADMINISTRATION AND ENFORCEMENT The City Manager may act as or shall appoint a Zoning Administrator, who sba1] have the duty and responslbl]ity of enforcing and administer- ing this ordinance. 9.!05(2) Duties of the Zonln~ Administrator t The Zoning Administrator or members of his staff shall enforce this Ordinance and in addition thereto and in furtherance of said authority he shall: (a) Conduct inspections of buildings and use of land to determine cc~npliance with the terms of th~s Ordinance. Maintain permanent and current records of this Ordinance, including, but not limited to, all maps, amendments, and conditional uses, variances, appeals and applications therefore. (c) Receive, file and forward all applications for appeals, variances, conditional use or other matters to the Plannlng Con~nisston and city Council. Institute in the name of the City of Columbia Heights, any appropriate actions or proceedings agains a violator as provided by law. 9.105(3) Board of Appeals.and Adjustments (Appeals and Variances) (a) The Planning Commission members shall sit as the Board of Appeals and Adjustments, and they shall adopt rules of pro- cedure, elect a chairman, maintain permanent and current records, receive and process all applications under their jurisdiction within 90 days after having been filed with the city. The Board of Appeals and Adjustments shall have the duty of hearing all appeals where it is alleged that there is an error in any order, requirement, decision or determination by the Zoning Administrator under this Ordinance, or any deter- mlnation by the Zoning Administrator as to the location of the boundary of a zoning d~strict as shown on the zoning map. 296 9. o5 (3) (c) At any time within 90 days after a decision of the Zoning Administrator as to the provisions of this Ordinance, except in connection with prosecution for violation thereof, the effected person may appeal to the Board of Appea]s and Adjust- ments by fi]ing a written notice stating the' "action" to which the appeal pertains and a statement of justification. (e) The Board of Appeals and Adjustments shall also have the duty of hearing requests for variances from the literal provisions of this Ordinance in instances where their strict enforcement would ' cause undue hardship because of circumstances unique to the individual property under consideration and to recommend variances only when it is demonstrated that such action wi]l be - in keeping with the spirit and intent of this Ordinance. In recommending a variance, it shall be found that by reason of narrowness, shallowness, or shape of lot or where by reason of ~ exceptional topography, soll conditions, tree number or location or water conditions the owner of such lot would have an undue hardship in using his lot in a manner customary and legally permissible within the rules of the zoning district. Variance appilcatlons shall be filed with the Zoning Administrator and shall state the exceptional conditions of the lot and the peculiar and practical difficulties claimed as a basis for a va r iance. (f) The Board of Appeals and Adjustments shall cause a notice of all hearings to be mai led to the applicant and to those .persons who are on the assessor's records as ownlng the property within 300 feet of the land in question ten days prior to the date of the hearing. Said' notice shall contain the t~me, clare and location of hearing and a statement of the request. The Board of Appeals and Adjustments shall Have authority to recommend an appeal after due study and deliberation. Should the Board act favorable]y on the appeal, it shall forward its decision as a recommendation to the City Council for final action. Should the Board deny an appeat, the applicant may appeal the Board's decision to the City Council. (h) .The Board of Appeals and Adjustments shall on variance requests, make findings as to the conditions relating to the request, description and severity of hardship and conditions necessary to bring the development conditions relating to the particular lot into an equitable position for carrying out the spirit and intent HOUSING. REDEVELOPMEN'F. PLANNING. ZONING 870 in the notice shall not invalidate the proceedings, provided a bona fide attempt to com- ply with this subdivision has been made. Subd. 4. Amendments. An amendment to a zoning ordinance may be initiated by the governing body, the planning agency, or by petition of affected property owners as defined in the zoning ordinance. An amendment not initiated by the planning agency shall be referred to the planning agency, if there is one, for study and report and may not be acted upon by the governing body until it has received the recommendation of the planning agency on the proposed amendment or until 60 days have elapsed from the date of reference of the amendment without a report by the planning agency. Subd. 5. Amendment: certain cities of the first class. The provisions of this subdivi- sion apply to cities of the first class. In such cities amendments to a zoning ordinance shall be made in conformance with this section but only after there shall have been filed in the office of the city clerk a written consent of the owners of two-thirds of the several descriptions of real estate situate within 100 feet of the total contiguous descriptions of teat estate held by the same owner or any party purchasing any such contiguous prop- erty within one year preceding the request, and after the affirmative vote in favor thereof by a majority of the members of the governing body of any such city. The gev- erning body of such city may, by a two-thirds vote of its members, after hearing, adopt a new zoning ordinance without such written consent whenever the planning commis- sion or pianning board of such city shall have made a survey of the whole area of the city or of an area of not less than 40 acres, within which the new ordinance or the amendments or alterations of the existing ordinance would take effect when adopted, and shall have considered whether the number of descriptions of real estate affected by such changes and alterations renders the obtaining of such written consent impractical, and such planning commission or planning board shall report in wr/ting as to whether in its opinion the proposals of the governing body in any case are reasonably related to the overall needs of the community, to ex/sting land use, or to a plan for future land use, and shall have conducted a public hearing on such proposed ordinance, changes or alterations, of which hearing published notice shall have been given in a daily news- paper of general circulation at least once each week for three successive weeks prior to such heating, which notice shall state the time, place and purpose of such hearing, and shall have reported to the governing body of the city its findings and recommendations in writing. Subd. 6. Appeals and adjustments. Appeals to the board of appeals and adjust- ments may be taken by any affected person upon compliance with any reasonable con- ditions imposed by the zoning ordinance. The board of appeals and adjustments has the following powers with respect to the zoning ordinance: (1) To hear and decide appeals where it is alleged that there is an error in any order, requirement, decision, or determination made by an administrative officer in the enforcement of the zoning ordinance. (2) To hear requests for variances from the Iiteral provisions of the ordinance in~ instances where their strict enforcement would cause undue hardship because of cir-\ cumstances unique to the individual property under consideration, and to grant such[ variances only when it is demonst~ted that such ac?ns will be in keeping with the/ spirit and intent of t~e ordinance. Undue hardship' as used in connection with the/ granting of a varianc~ means the propert.v in question cannot be put to a reasonable,/ .use if used.under conditions allowed by the (~ciat controls, the pilot of the landowner ~s due to c~rcumstances unic~ue to the srooe~x' not created by the landowner, and the ('"" variance, if~ranted witl not'alter the e}ser~tial'character ofth~ locality Economic con- smerat~ons alone shall not constitute an undue hardship if reasonable use for the prop- e.,-ty exists under the terms o£ the ordinance. Undue hardship also includes, but is not limited to. inadequate access to direct sunti~nt for solar energy systems. Variances shall be granted for earth sheltered construction as defined in section 216C.06. subdivision 2. when in harmony with the ordinance. The board of appeals and adjustments or the ~3veraing body as the case rna~' be. ma?' not permit as a variance an)' use that is nor permitted under the ordinance for property in the zone where the affected person's land I-lOUSING. REDE-W~/X)PMENT. PLAN/WING. ZONING is located. The board or governing body as the case may be, may permit ms a variance the temporary use of a one family dwelling as a two family dwelling. The board or gov- erning body as the case may be may impose conditions in the granting of' variance~ to insure compliance and to protect adjacent properties. Subd. 6a. Normal residential surroundings for handicapped. It is the policy of this state that handicapped persons and children should not be excluded by municipal zon- ing ordinances or other land use regulations from the benefits o£normal ?esidential sur- roundings. For purposes of subdivisions ha through 9, "person" has the meaning given in section 2~.5A.02, subdivision I I. Subd. ?. Permitted single family use..* state licensed residential_facility serving six or fewer persons, a licensed day care facitit7 se?,4ng 12 or fewer persons, and a group family day care facility licensed under Minnesota Rales. parts 9502.0315 to 9502.&,45 to se.we 14. or fewer children shall be considered a permitted single family residential =se or' property for the purposes of' zoning. Subd. 8. Permitted multifamily use. Except as otherwise provided in subdivision 7 or in any town, municipal or county zoning regulation as authorized by zhis subdivi- sion, a state licensed residential facility se,wing from 7 through 16 persons or a licensed day care facility serving from 13 through 18 persons shall be considered a permitted muttifamity residential use of property for purposes of zoning. A township, municipal or county zoning authority may require a conditional use or special use permit in order to assure proper maintenance and operation of a facility., provided that no conditions shall be imposed on the facility which are more restr/ctive than those imposed on other conditional uses or special uses of residential property in the same zones, unless the additional conditions are necessary, to protect the health and safe~y of the residents of the residential facility. Nothing herein shall be construed to exclude or prohibit residen- tial or day care facilities from single family zones if otherwise permitted by a local zon- ing regulation. History: 1965 c 670 3 7; /P6P c 259 x f: t973 c I23 art 5 3 7; I973 ¢ 379 3 4:1973 c 539 3 l: 1973 c 559 s 1,2:1975 c 603 2:I978 c 786 3 I4, I5:Ex1979 c 2 3 42,43; I981 c 356 x 248:I982 c 490 s 2:1982 ¢ 507s 22:1984 c 617s 6-8; t985 c 62 .~ 3:1985 c 194 ~ 23; I986 c 444; 1987 c 333 s 22:1989 c 82 s 2:1990 c 39I art 8 s 47; 1990 c 568 art 2 s 66,67; 1994t c 473 x 3 462.358 PROCEDURE FOR PLAN EFFECTUATION; SUBDFv'ISION REGULA- TIONS. Subdivision t. [Repealed, 1980 c 566 s 35] Subd. la. Authority. To protect and promote the public health, safety, and general welfare, to provide for the orderly, economic, and safe development of land, to preserve agNcultural lands, to promote tlxe availability ofb_ousing affordable to persons and fam- ilies of al1 income levels, and to facilitate adequate provision for transportation, water, sewage, storm drainage, schools, parks, playgrounds, and other punic services and facilities, a municipality may by ordinance adopt subdivision regulations establishing standards, requirements, and procedures for the review and approval or disapproval of subdivisions. The regulations may contain vaned provisions respecting, and be made applicable only to, certain classes or kinds of subdivisions. The regulations shall be uniform for each ciass or kind of subdivision. A municipality may by resolution extend the app[ication of its subdivision regula- tions to unincor'Corated territory located within two miles of its limits in any direction but not in a town which has adopted subdivision regulations; provided that where two or more noncontiguous municipalities have bounda.~.es less than four miles apart, each is authorized to control the subdivision o~ land equal distance from its boundaries witl~m this area. Subd. 2. [Repealed, t980 c 566 s 35] Sabd. 2a. Terms ~)f regulations. The stan~lards and requirements in the regulations ma,: address without limitation: the size. [ocation, grading, and improvement of lots, 390 aptoyed in land develop- [e approval oftand plats her public purposes and fie of any department of ~ted by reference as part any compilation of rules ;ney or any trade or pro- as a standard or model ng, inflammable liquids, ioption at least one copy icial copies and filed for uditor. Provisions of the [nonce by reference shall n in full therein. iearing, grading, excava- ontrols may include, but ~re any land is disturbed. soil and water conserva- Ltiated by the board, the ers as defined in the offi- [mission shall be referred ~rt and may not be acted of the planning commis- 974: c 317 s i: 1974 c 37I I98I c 356 s 248; ]982 191 art 87 44; 1994 c 475 :tion 375.51 pr/or to the [meuts thereto or of any )e held before any condi- >division is approved or re a public hear/ng is oth- arings may be continued >iic hearing shall be g/yen rn, municipality, or other [ least ten days before the ,ith the adoption by ordi- adoption or amendment by section 375.5 t, subdi- i, subdivision 2, wr/tten ents thereto shall be sent )coted within the countY- )f official controls to variances, zoning regula' v owners of record witt~in [nincorporated areas. ~ 5~ Tee'~ Bf ~ affected 32t PLANNING. DEVELOPMENT, ZONING 394.27 (b) In the case of conditional uses, to owners of record within one-quarter mite of the affected property or to the ten properties nearest to 'the affected property, whichever would prov/de no.~ice to the greatest number of owners; (c) In the case of all other official controls, including but not limited to zoning regu- lations and subdivision regulations, to owners of record within one-half mite of the affected property. Written notice shall also be given to the affected board of town super%sors, and the municipal council of any municipality within two miles of the affected property. Subd. 3. [Repealed, i974 c 571 s 5t] Subd. 3a. The board may assign responsibility to conduct public hearings for one or more purposes to the planning commission, board of adjustment or any official or employee of the county, except as provided in section 375.5 t. History.: 1959 c 559 s 6: Z963 c 692 s 4; 1974 c 571 s 20-22; 1976 c 177 s ]: 1980 c477s ! 394.27 CREATION A~ND DUTIES OF A BOARD OF ADJUSTMENT. Subdivision i. Whenever a board of county commissioners shall have adopted offi- cial controls it shall at the same time as the adoption of such controls create a board of adjustment by ordinance. Subd. 2. The board of adjustment shall consist of at least three but not more than seven members, including at least one member from the unincorporated area of the county, whose appointment, term of office, or removal from the board shall be as pro- v/dod in the ordinance creating the board of a~djustment; provid.ed that no elected offi- cer of the county n6i"~/~, ~-~i6Yee of the :l~6ard Of commissioners shall ser~e as a member of the board of adjustment and that one member of such board of adjusunent shall also be a member of any planning commission appointed under the provisions of sections 394.2i to 394.37. In an ordinance creating a three member board of adjust- ment, provision may be made for one alternate member. The alternate board member shall, when directed by the chair, attend all meetings of the board and participate fully in its activities but shall not vote on any issue unless author/zed to do so by the chair. The chair shall authorize the alternate board member to vote on an issue when a regular member is absent, physically incapacitated, abstains because of a possible conflict of interest, or is prohibited by law from voting on that issue. Any question of whether a particular issue involves a conflict of interest sufficient to disqualify a regular board member from voting thereon shall be decided by majority vote of all regular board members except the member who is being challenged. In the ordinance establishing the beard of adjustment provision may be made for removal of any member for nonperfor- mance of duty or misconduct in office and for the filling of vacancies for any unexpired terra. The regular and alternate members of such board of adjustment may be paid compensation in an amount determined by the county board and may be paid their nec- rosary, expenses in attending meetings of the board and in the conduct of the business of the board. Subd. 3. The board of adjustment shall elect a chair and v/ce-chair from among its members and shall appoint a secretary, who need not be a member ora board. It shall adopt rules for the transaction of its business and shall keep a public record of its trans- aC~mn, findings, and determinations. Subd. 4. The meetings of the board of adjustment shall be held at the call of the chair and at such other tithes as the board in its rules of procedure may specify. Subd. 5. The board of adjustment shall have the authority to order the issuance ~f variances, hear and decide appea~s from and review any order, requirement, deci- stun. or determination made by any administrative official charged with enforcing any 'r<~mance adopted pursuant t~ th~ provision of sections 394.21 to 394.37, order the :Ssuance of permits for buildings in areas designated for future public use on an official · ma~ and perform such other 0utie~ as required by the official controls. Such appeal may '% taken by any person aggrieved or by any officer, department, board or bureau of a MINUTES July 30, 1996 AUGUST MEETING The meeting was called to order by President, Barbara Miller. Those present were: Pat Sowada, Barbara Miller, Nancy Hoium, Don Jolly, Richard Hubbard, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the July 2nd meeting as mailed. The July 30th list of bills was reviewed. It was moved, seconded and passed that they be paid. The accounting was reviewed. Old Business: 2.) 3.) 4.) Barb Miller reported that she made inquiries about the statues she saw by the Red Wing Library. They are made of bronze by Paul Grandland, Barb has sent a letter of interest to Mr. Grandland and will keep the Board informed if there is a reply. Mr. Walt Fehst, the newly hired City Manager, joined the meeting at this time and was introduced to the Board Members. Some time was taken to get acquainted with everyone, then the meeting resumed. He stayed for the remainder of the meeting. Update on the Columbia Heights After School Enrichment (CHASE) grant was presented. The library would be concerned only in the enrichment portion, not recreation. A memo outlining possible or proposed programs was shared with the Board including a list of programs currently provided by the Southern Anoka County Consotrium. No action has been taken at this time. Mr. Fehst interjected that a van request has been filed and granted by the recreation department for this program. The hope is to have one program up and running by the week of October 7, 1996: More input from the children needs to be solicited. The Board will be kept informed of developments. Budget review was presented. The security system would require one less gate with the installation of a panic bar with an alarm and a 5 second delay option. A memo to the City Manager outlining this item and others concerning the budget were discussed. The joint City Council/Library Board budget meeting will be held on Tuesday, October 1. The Library Board will meet for their regular meeting at 6:00 p.m. followed by the joint meeting at 7:00 p.m. It was reported that Bill Duncan, Executive Director of MELSA has resigned effective Nov. 29, 1996. He is on administrative leave until that time. Page training continues, the two young ladies in the first class finished their training on July 11, and the next class began on July 12. The second group will be testing on August 2. New Business: t.) It was reported that the frame relay failed on July 12. Columbia Heights was the only building involved. A reset of the system did not work. We used the new "trakker", which is a hand held device that is used for charge and discharge only and then downloaded into the mainframe'. It worked beautifully, there were only 2 problems that had to be corrected. This device has been used in 3 buildings who have experienced computer failure now and is a real life saver! 2.) Becky attended the Public Service meeting and reported to the Board that the new touch-tone renewal system has experienced some problems. The problems are a result of Columbia Heights and Anoka County being set up as 2 agencies in the computer. Steps are being taken to correct the problem. There is also some confusion because patrons need to have a PIN number in order to renew materials, on the new system. 3.) The Board was reminded that the next meeting will not be until September 3, 1996. The Board would like to keep in mind to change the August meeting date next year also, so that it does not conflict with National Night Out. 4.) The crossover statistics were reviewed. The use of these statistics were explained to Mr. Fehst. 5.) The article introducing the new principal at Immaculate Conception School, Mr. Brown, was discussed. He will be meeting with staff later in August to negotiate class visits. 6.) Catalogs showing possible t-shirts to be purchased for donations were shared with the Board. This is one of the possiblities for the use of the Board's budgeted money for an appreciation dinner. 7.) The Board was invited to view the pictures that were taken at the Jamboree parade and are being displayed on the bulletin board. 8.) Barbara Miller donated a pamphlet about the Lincoln train to the library that she obtained at the Lincoln bookstore in Chicago. There being no further business the meeting was adjourned. Respectfully submitted, , J~nlne M. Schmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to a21ow individuals with disabilities to partlccate in all City of Columbia Heights 'services, programs, and activltles. DRAFT ECONOMIc DEVELOPMENT DEPARTMENT MINUTES COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING OF AUGUST 14, 1996 EVA ~iss~oners: Richard Dustin Eusebius He~ntz Patricia Donald G. Jolly Meg Jones Gary L. Peterson Robert W. Ruettima~ Call to Order. The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) Board of Commissioners was called to order by President Peterson on Wednesday, August 14, 1996 at 7:00 p.m. at the Parkview Villa Housing Complex, Community Room B, 965-40th Avenue N.E., Columbia Heights, Minnesota. ~o!1 Call. Commissioners Present: Patricia Jindra, Gary Peterson, Bob Ruettimann, Meg Jones and Don Jolly. Commissioners Absent: Eusebius Heintz, Richard Dustin. Staff Present: Walter Fehst, Executive Director; Kenneth Anderson, Deputy Executive Director; Becky Towns!ey, Secretary; Jim Bettendorf, Parkview Villa Housing Manager. Others Present: Harold Hoium, Donna Hams, Marian Johnson, Renie Sufka, Dorothy Gillette, Pat and Reuben Bush, and Douglas Scott. ~ ~inutes (see Appendix A). MOTION by Jindra, second by Peterson, to approve the Minutes of the Regular EDA Board Meetings of June 25, 1996 and July 9, 1996 as presented in writing. Roll Call: All Ayes. MOTION CARRIED. Reports of the Executive Director (see Appendix Parkview Villa Report. Jim Bettendorf reviewed his monthly Parkview Villa Management Report and answered Commissioners questions. Jim reported that Parkview Villa had been broken into last week resulting in the office, mail depository, and three vehicles in the underground garage being burglarized. A small amount of petty cash was stolen. Staff was working on filing an insurance claim to replace security locks and keys throughout the building. Jim invited staff and commissioners to the annual Parkview Villa Picnic tomorrow night. Deputy Executive Director. Ken Anderson, Community Development Director/ Deputy Executive Director gave a verbal report. He reviewed the monthly Building Permit report enclosed with the agenda packet and explained building permit valuations were three times higher than last year. He also reported that staff has been working with HUD on a building that was burned at 537 - 38th Avenue N.E. in trying to get the house demolished, then property made available for sale. He also reported on the 3 duplexes that the City acquired on Pierce Street and stated staff is currently working to relocate the five tenants living there. Executive Director: President Peterson introduced Walter Fehst, Executive Director to the EPA Board and new City Manager. Mr. Fehst said a few words introducing himself. One of the Parkview Villa residents inquired of Mr. Fehst who should be contacted regarding the pathway that is in bad repair around Labetle Park. Mr. Fehst indicated that an intern is working with the City on a park improvement plan and he will check to see if the pathway at LaBelle Park is being addressed. Plus, during discussion Commissioners indicated the Park Board is aware of this problem and working toward having it corrected. De Roqer Jensen, Anoka County Economic Deve!oDment Partnership. Mr. Jensen was not present, therefore Mr. Anderson reviewed his report and answered questions regarding economic development activities in Columbia Heights for the past month. The City of Columbia Heights docs not discriminate on the oj'disability in emph~yment or t'be proz,~'ion o/services 'Equal'Opportunity Employer EDAREGULAR MEETING MINUTES AUGUST 14, 1996 DRAFT PAGE 2 OF ~ Commissioners discussed whether the contract with Roger Jensen should be terminated since we now have an Executive Director with an economic development background. They indicated that Mr. Jensen has been doing a good job, but that it would be more cost effective to let the Executive Director now take over those responsibilities° It was suggested that a letter be sent to the county stating that we appreciated the help of Roger Jensen during the time the City did not have an Executive Director and most recently, in assisting the new Executive Director. MOTION by Ruettimann, second by Jolly, to tender a letter of termination on the agreement between the EDA and the Anoka County Economic Development Partnership effective October !, 1996 and that the EDA President send a letter of appreciation to Anoka County and Roger Jensen. Roll Call: Ail Ayes. MOTION CARRIED. 5. Unfinished Business. A. APT Antenna Site Lease Agreement (see Appendix C). Enclosed for Commissioner review was a copy of a draft Site Lease Agreement that was prepared for installation of an antenna array on top of the Columbia Heights water tower by Sprint. Another firm has approached the Columbia Heights EDA requesting approval to construct an array for personal communication systems (PCS) on top of Parkview Villa. Also enclosed was a copy of the drawings reflecting the antenna configuration on the site. Mr. Douglas Scott of TEA Group, Inc. has been working w~.th the EDA in seeking approval to locate the antennas for American Portable Telecom (APT). Mr. Scott was present at the meeting to answer questions and discuss specifics regarding the lease agreement. He explained why his company was interested in locating their antennas on Parkview Villa and how this location had been chosen. A copy of the draft lease has been provided to Mr. Scott for legal review. There were several items that are yet to be negotiated including the term of the lease, lease termination clause, indemnification, and insurance provisions. A unique circumstance related to locating the antenna on the Parkview Villa Housing Complex may be any rules and regulations developed by HUD regarding antennas and revenue generated by them on public facilities. An additional provision in the lease must be negotiated providing an escape clause or renegotiation of the contract provisions should HUD rules and regulations change at some point in the future. Currently there is approval for a three year period to allow lease income from antennas without effecting the operation subsidies provided by HUD. An additional issue of note is that Mr. Scott has indicated that the company would be willing to screen the antenna array with a fiberglass shell the same color of the existing building to improve building aesthetics. Mr. Scott indicated that he would like a 20 year agreement and said his company was offering an $8,000 rate for the first year with a 3% increase each year in the following years. There was discussion regarding a 90 day cancellation notice for the company to terminate the contract, if necessary. Commissioners agreed that the EDA should move ahead by sending a copy of the Site Lease Agreement the City has with Sprint as a basis for a lease. Mr. Scott can take the proposed lease back to TEA Group, Inc., which represents APT, have them review and make revisions, then bring the lease back for Commissioners review, corrections, and approval. B. St. Timothy's Senior Housing Project Update (see Appendix D). Enclosed with the Agenda Packet was a letter from Mayor Sturdevant, dated August 8, 1996, indicating the City Council wishes that the EDA further study and pursue the possibility of a 60 to 80 unit senior housing project development on the St. Timothy's Lutheran church site and explore all possible options for financing, while trying to minimize any public subsidy. Commissioner Jolly suggested exploring other areas for help financially with this project such as Medtronic or St. Timothy's Church. EDAREGULARMEETING MINUTES DRAFT AUGUST 14, 1996 PAGE 3 OF 4 MOTION by Jolly, second by Jones, to direct staff in seeking authorization to proceed with further exploration of possible financing mechanisms to minimize or eliminate public subsidies and/or contributions to the project as well as determining the feasibility to proceed based on alternative financing mechanisms. Roll Call: Ail Ayes. MOTION CARRIED. Ce Consider purchase of Col-mbia Heights Professional Building at 4150 Central Avenue N.E. (see Appendix E). Enclosed with the Agenda Packet was a copy of the draft Phase I Environmental Site Assessment (ESA) and Predemolition Survey prepared by Braun Intertec. Based upon the site review, it is apparent that asbestos fibers do exist in various materials within the building. Mr. Anderson reported that 27 tests were done by Braun Intertec with 18 of them testing positive for asbestos. There is some action that would be required if the building were to be retained and remodeled. For instance, a licensed asbestos contractor would have to do work on the site to minimize the airborne particles. However, the same would be true if the building were demolished. At the last meeting the EDA authorized acquisition of the building for up to a $100 from Anoka County in the event there was a "clean bill of health" meaning there was no asbestos. There was asbestos in the structure, therefore, there should be discussion on whether the EDA wishes to pursue the acquisition of the property. We need to have a completed application to Anoka County prior to the County Board meeting scheduled September 24 if the EDA is interested in purchasing the property. During discussion various concerns were expressed especially the limited availability of parking. A possibility would be to contract with NEI for parking. Commissioners stated that asbestos is not a problem unless it has to be moved or when the building is demolished. It was suggested staff seek information regarding the cost of refurbishing the building as if it were to be used as open office area. MOTION by Ruettimann, second by Jones, to have the EDA Board create a sub-committee to survey the property, scope the amount of work that needs to be done to make the building viable (regarding rehabilitation cost), and to contact contractors to submit bids for the property at 4150 Central Avenue N.E. The sub-committee consisted of Commissioner Peterson, Jones, Jindra, and Jolly. They are responsible to set up their own Committee meetings and to visit the property. The Committee then has the authority to make the final decision on whether the EDA will purchase the property. Upon completion, the building should be under the current fair market value as compared to other properties of like kind. Roll Call: All Ayes. MOTION CARRIED. 6. New Business. Resolution 96-08 Resolution of the Columbia Heights Economic Development Authority Adopting the Recommended 1997 Budget and Levy Amount (see Appendix F). Enclosed with the Agenda Packet was a draft of Resolution 96-08 which addresses budgets under the oversight of the Columbia Heights Economic Development Authority. Commissioners reviewed the budget and discussed areas of concern. Mr. Anderson explained that budgets enclosed were all the budgets that fall under the purview of the EDA. There were also enclosed a few extra areas of the budget that do not fall under the purview of the EDA, but under Fund 235 which is for rental properties owned by the City. The only rental property that the EDA has any authority over are 4607 Tyler and Parkview Villa. He explained that under the EDA Budget, the number of funds has been expanded from previous years so that it would be easier to track revenue and expenditures in the different funds. Staff is recommending that the EDA has its own levy of $99,000, which is .01813% of the estimated market value of all the taxable property within the City. It is the first year the EDA would have a levy. The other levy being recommended is the HRA levy which is $72,192 and is appropriated to fund costs associated with the Sheffield Redevelopment Project through the year 2009. Anderson stated a final copy of the budget is being prepared by the Finance Department for ~mi~ to the City Council. This copy may include minor revisions from the budgets presented in the Agenda Packet. Commissioner Ruettimann requested that staff compose a letter explaining where the short falls were from last year, where the funds went, and why weren't there sufficient funds to cover expenses. This letter would explain to the City Council the problems that existed when the City took over the HRA and adopted an EDA, which is now a department of the City. MOTION by Ruettimann, second by Jolly, to approve Resolution 96-08 Resolution of the Columbia Heights Economic Development Authority adopting a 1997 Budget and Recommenda- tion Setting the EDA and HRA Local Levy amount, subject to incorporating minor staff revisions. Roll Call: All Ayes. MOTION CARRIED. B. Resolution 96-09 Resolution Approving the Calculation of the Performance Funding System dated August 6, 1996 (see Appendix G). Mr. Anderson thanked Jim Bettendorf, Parkview Villa Manager, for preparing this standard HUD required form. The resolution is certifying that Parkview Villa complies with HUD regulations. MOTION by Jindra, second by Jones, to approve Resolution 96-09 Resolution Approving the Calculation of the Performance Funding System dated August 14, 1996 Roll Call: Ail Ayes. MOTION CARRIED. · C. Review Proposed EDA Agenda Format Revisions (see Appendix H). Enclosed as Appendix H to the Agenda Packet was an example of the most recent City Council agenda format, which included a copy of a City Council Letter and supporting information. Mr. Anderson suggested the EDA consider a format similar to that utilized for City Council meetings in order to maintain uniformity and offer consistent formats for both the EDA and City Council meetings. Commissioners were in agreement with trying the new format for future meetings. 7. 9ther Business. Mr. Anderson stated that he had enclosed, in the Agenda Packet, an article concerning Suburban Housing from the Minneapolis Star ~ribune for the Commissioners review and general information. Mr. Anderson also passed out a memo from the Special Project Coordinator dated August 12, 1996 inviting the Commissioners to an appreciation and recognition dinner on Thursday evening, October 3, 1996 at Murzyn Hall. The Commissioners were in agreement that this event would be supported by the EDA. Commissioners brought up the idea of having the EDA meeting cable cast at some point. It was once suggested that all the different commissions be cable cast once a year. Commissioners asked if staff would check into this possibility in the future. 8. ~ext Meetinq~ The next Regular Meeting of the EDA is scheduled at 7:00 p.m. Wednesday, September 11 1996 at the Parkview Villa Community Room B. ' , ~ MOTION by Jolly, second by Jindra, to adjourn the EDA regular monthly meeting at 9:00 p.m. Roll Call: Ail Ayes. MOTION CARRIED. Respectfully Submitted, Rebecca Townsley Secretary bt/agenda Gary L. Peterson, President Date City of Columbia Heights Park and Recreation Commission August 28, 1996 NOT BEEN APPROVED The meeting was called to order by Dick Petkoff at 6:33 p.m. ROLL CALL Members present: Dick Petkoff, Eileen Evans, Jerry Foss, Gary Peterson, Randy Quale, Mark Winson Absent: Bob Ruettimann, Brace Magnuson Also present: Public Works Intern Matt Brinza, City Manager Walt Fehst (7:12 p.m.) CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the July 24, 1996 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. LETTERS AND REQUESTS REQUEST USE OF MAIN HALL, LABELLE LOUNGE & KITCHEN, COLUMBIA HEIGHTS ATHLETIC BOOSTERS Move to approve use of the main hall, LaBelle Lounge, and kitchen by the Columbia Heights Athletic Boosters on Friday, November 1, 1996 for a fundraising dance, with the fee being waived. REQUEST USE OF MAIN HALL & KITCHEN/CUB SCOUT PACK #52 Move to approve use of the main hall and kitchen by Cub Scout Pack #52 on Sunday, February 23, 1997 for their annual Blue and Gold Banquet, with the fee being waived. PAGE TWO REQUEST USE OF MAIN HALL & KITCHEN/AMERICAN RED CROSS Move to approve use of the main hall and kitchen by the American Red Cross for blood drives on Thursday, February 6; Wednesday, April 2; and Wednesday, June 11, 1997, with the fee being waived. APPROVAL OF CONSENT AGENDA Motion by Foss, second by Evans to approve the Consent Agenda. Ail ayes, motion carried. REQUEST WAIVING OF SECURITY FEES/JEAN ROWLES Commission Member Gary Peterson conducted a phone poll of Commission Members Evans, Magnuson, Petkoff, and Ruettirnann who agreed to waive the rental fee and damage deposit for use of Murzyn Hall by Jean Rowles on Friday, September 20. A fundraiser for Melissa Reddin will be held at Murzyn Hall on that date. Jean Rowles is further requesting that the charges for security be waived during the event. Motion by Peterson to waive the security fees during the fundraiser for Melissa Reddin on September 20, 1996; second by Evans. All ayes, motion carried. REQUEST WAIVING OF DAMAGE DEPOSIT & USE OF TV/VCR & PRESTEMON ROOM/COLUMBIA HEIGHTS HIGH SCHOOL CLASS OF 1946 Members discussed the request received from Marianne Soderholm. Motion by Evans, second by Foss to charge the standard rate for rental of TV/VCR and waive the damage deposit and rental fee for the Prestemon Room with the provision that if damages occur during the event, the renter will be billed for . them. Ail ayes, motion carried.. REQUEST USE OF MAIN HALL & KITCHEN/COLUMBIA HEIGHTS HIGH SCHOOL FOOTBALL TEAM Members were given a letter from Dave Gehrke, head football coach at Columbia Heights High School, requesting use of the main hall and kitchen on Tuesday, September 24, 1996 from 4:00 to 9:00 p.m. Motion by Peterson, second by Evans to approve use of the main hall and kitchen by the Columbia Heights High School football team for a fundraising dinner on Tuesday, September 24, 1996 from 4:00 to 9:00 p.m., with the fee being waived. All ayes, motion carried. PAGE THREE OLD BUSINESS PARK AND RECREATION SURVEY REPORT Members and City Council were provided with final copies of the Park and Recreation Survey. MURZYN HALL SECURITY SERVICES CRrI'ERIA The Recreation Director reported that the Murzyn Hall security services criteria was approved by the City Council at their August 26, 1996 meeting. 1996-97 MURZYN HALL HOLIDAY CLOSING DATES The Recreation Director reported that the City Council approved the 1996-97 Murzyn Hall holiday closing dates with the stipulation that any requests for rentals on a holiday be forwarded to the Park and Recreation Commission for a decision. CHASE PROGRAM The Recreation Director reported that the Chase Program is moving forward. J,~lie Dehmer is attending middle school and elementary school open houses to hand out flyers regarding the program. REPLACEMENT OF PADDED STACKING CHAIRS The Recreation Director reported that one padded chair has been ordered and will be tested for quality before purchasing a total of 100 chairs. WADING POOL OPERATIONS The Public Works Director reported that Mathaire and Huset wading pools will close after Friday, August 30. McKenna's wading pool is being sandblasted and will not open this year. Consultants will be contacted regarding issues involving compliance with state regulations. The Public Works Director would like to see one pool brought up to fi~ll compliance for next year. Members felt that the pool at McKenna should be given priority. PAGE FOUR COMPREHENSIVE PARK SYSTEMS PLAN Intern Matt Brinza spoke to members regarding the Comprehensive Park Systems Plan that he has developed. He stated that his recommendations were based on input received from City staff, members of the community, and persons from other cities. He would like to finish the conceptual plans for Huset Park ff funding is available. Members were given copies of the report to review and comment on. Members will schedule park v/sits with Park Foreman Vern Rozmark and Matt Brinza in the near future. PARK AND RECREATION COMMISSION VACANCY The Recreation Director reported that the vacancy has not yet been filled. Applications are being taken and interviews will be conducted by the City Council. NEW BUSINESS APPROVAL OF 1996 FALLtrWINTER RECREATION ACTIVITY FEES Members discussed the fall/winter recreation brochure and indicated that they felt it should be a quarterly publication. Motion by Foss, second by Evans to approve the fall/winter recreation activity fees. All ayes, motion carried. PROPOSAL FOR BOYS TRAVELING BASKETBALL TO SWITCH FROM METRO LEAGUE TO MYAS LEAGUE FOR 1996/97 SEASON Members discussed the proposal to switch from Metro League to MYAS League. It was decided to switch to the MYAS League on a trial basis for the 1996/97 season. Jerry Foss will act as the traveling director. PROPOSED CITY COMMISSION/VOLUNTEER RECOGNITION PAR'FY Members discussed the proposal to hold a recognition party for all City Commissions and other City volunteers on Thursday, October 3, 1996 at Murzyn Hall. City Manager Walt Fehst gave addition information to members regarding the proposal. The matter is still under discussion and updates will follow. ANNUAL JOINT BUDGET MEETING WITH CITY COUNCIL Members approved the scheduling of a joint budget meeting with City Council to be held on Wednesday, September 25, 1996 at 7:00 p.m. PAGE FIVE 1996 RECREATION DONATIONS Members reviewed the list of donations received by the Recreation Department this year. Thank you notes have been sent to all donors. MURZYN HALL ROOF REPAIR CONCERNS The Recreation Director reported that a section of the roof has rotted boards and is in need of repair. He will attempt to contact the contractor who installed the roof in 1986 and check on the warranty. Professionals will be contacted to determine the exact nature of the problem and what repairs should be made. REPORTS RECRE, ATION DIRECTOR The Recreation Director reported on the need to purchase more plates, cups, and silverware for Murzyn Hall. We currently have dishware for 320, but need 500 sets. The seasonal/temporary hiring policy is still being worked on. Members will receive information on the proposed 1998 rental rates at the next meeting. A new custodian has been hired to replace Don Barrett. Anoka County is conducting a park study. One of the issues being studied is wildlife control. Information on the MRPA State Conference in Duluth will be provided to members in the near future. PUBLIC WORKS DIRECTOR The Pubhc Works Director reported that he will be meeting with staff from the Anoka County Park Program regarding drainage issues at Highland Lake. The new Toro lawn mower has arrived, and a two-hour training session will be held next week. Stairs were removed from LaBelle Park, and a park bench was installed. Residents of LaBelle Condos have requested that the pathway be completed. Staff will look at a path along the south side to eliminate the need for stairs. The seasonal employees will be leaving on Friday. New playground equipment will be installed at Gauvitte and Ostrander Parks this fall. COMMISSION MEMBERS Members reported on several upcoming golf tournaments that are available for those who are interested. PAGE SIX ADJOURNMENT Motion by Evans, second by Foss to adjourn. Ail ayes, motion carried. Meeting adjourned at 8:00 p.m. Janice McGhee-Fetzer, Park & Recreation Commission Secretary of_ COMMUNITY DEVELOPMENT PLANNING AND ZONING COMMISSION MINUTES REGULAR MEETING OF SEPTEMBER 3, 1996 Mayor Joseph Sturdevant Councilrnembers Meg Jones Gary L. Peterson Robert W. Ruenimann City Manager Waiter R. Fehst The Planning and Zoning Commission meeting of September 3, 1996 was called to order by Chairperson Szurek at 7:00 p.m. Members present were Larson, Fowler, Paulson, Peterson and Szurek. Also present were Tina Goodroad (Zoning Coordinator), Jim Hoeft (City Attorney) and Kathryn Pepin (Secretary to the Planning and Zoning Commission). MOTION by Fowler, seconded by Larson, to approve the minutes from the Planning and Zoning Commission meeting of August 6, 1996 as presented in writing. Roll Call: All Ayes. Motion Carried. NEW BUSINESS: Petitions, letters and requests. Public Hearing Special Purpose Fence Case #9609-44 James Friar 4203 Reservoir Blvd. Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Friar for permission to install a six (6) foot high treated shadowbox special purpose privacy fence along and parallel to the north side property line from the rear corner of the house to the n.e. corner of the detached garage. Ms. Goodroad stated that the required signatures of consent from the adjacent affected property owners have been obtained. Chairperson Szurek opened the public hearing. Mr. Friar was present to clarify the fence location. No one else was in attendance regarding this case. The public hearing was closed. MOTION by Peterson, seconded by Pautson, to recommend to the City Council the approval of the request for a six foot high special purpose privacy fence at 4203 Reservoir Blvd. as requested provided the required property irons have been located and the required building permit is obtained prior to the fence installation. Roll Call: All Ayes. Motion carried. **THIS ITEM TO APPEAR ON THE SEPTEMBER 9, 1996 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9609-45 James W. Eng 510t University Avenue Columbia Heights, Mn. 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2817 FAX: (612) 782-2857 TDD (612) 782-2806 Cltie City ty Co(umbia Height; does not discriminate on the basis of disabi£ity in em?fi~yment or the ?rovision of sertqces Equa£ opportunity Employer PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES SEPTEMBER 3, 1996 PAGE 2 Ms. Goodroad presented the request of Mr. Eng for a Conditional Use Permit to allow the operation of a used car sales lot at 5101 University Avenue. She explained that the amendment to the Retail Business District portion of the Zoning Ordinance pertaining to used vehicle sales lots, under Section 9.113(2)(k), will be in effect September 25, 1996. To accomodate Mr. Eng's business, she wanted to move forward with the Conditional Use Permit request with the approval contingent upon the Ordinance being in effect so he can begin the use on September 25, 1996 instead of waiting until the October meeting. Ms. Goodroad explained that the site would be limited to no more than ten (10) vehicles. Lighting is currently being provided around the lot during evenings which will continue for security purposes. All signage for vehicles will be limited to signs inside the windows. She informed the Commission that the entire parking lot at 5t01 University Avenue is paved and striped. The muffler business itself requires a minimum of six (6) parking spaces and he has spaces along the north and south sides of the lot for the repair vehicles for a total of over 26 spaces for the site. Mr. Eng also maintains four spaces along the north end for U-Haul rental vehicles. Mr. Eng proposes to locate the vehicles for sale along the University Avenue side and on the 51st side of the lot. He plans on using these areas for the vehicles to maintain consistency. She stated that the site has two curb cuts, one off 51st Avenue and one off University Avenue. It was her opinion that movement into and out of the site would be quite easy. Ms. Goodroad stated that Mr. Eng has proceeded with filing the required paperwork for the State license and will also be required to obtain a yearly City license. Chairperson Szurek opened the public hearing. Mr. Eng was present. No one else was in attendace regarding this case. The public hearing was closed. MOTION by Larson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit to allow the operation of a used car sales lot limited to no more than ten vehicles in accordance with Section 9.113(2)(k) of the Zoning Ordinance which becomes effective September 25, 1996. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR SEPTEMBER 9, 1996. Co Public Hearing Special Purpose Fence Case #9609-46 Bonnie Conom 4256 Jefferson St. Columbia Heights, Mn. Ms. Goodroad presented the request of Bonnie Conom for permission to install a six (6) foot high solid board special purpose privacy fence along and inside the south side property line from the front property line to the rear property line at 4256 Jefferson Street. She stated that the required signature of consent from the affected property owner has been received. Chairperson Szurek opened the public hearing. No one was present regarding this case. The public hearing was PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES SEPTEMGER 3, '~996 PAGE 3 closed. MOTION by Pautson, seconded by Peterson, to recommend to the City Council the approval of the six (6) foot high special purpose privacy fence as requested provided the required property irons have been located and the required permit is obtained prior to the fence installation. Roll Call: All Ayes. *THIS ITEM TO APPEAR ON THE SEPTEMBER 9, 1996 CITY COUNCIL AGENDA. Public Hearing Variance Case #9609-47 Chad Geske 4257 Madison Street N.E. Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Geske for a variance of eleven (11) feet to allow the construction of a new 26 foot by 28 foot attached garage with second floor living area at 4257 Madison Street with the driveway and garage doors facing 43rd Avenue. Mr. Geske's reason for the request is to eliminate the cost of the longer driveway that would be necessary with the garage doors facing the atley and to preserve as much of his rear yard as possible. Ms. Goodroad informed the Commission that Section 9.104(5) of the Zoning Ordinance states that whenever a garage is so designed that the vehicle entry door(s) are facing a street or alley, the distance between the door(s) and the lot line shall be twenty (20) feet or more. She stated that the reason for this ordinance requirement is to provide sufficient driveway length and parking area for a residential structure. Ms. Goodroad stated that she had visited the site and compared Mr. Geske's request to the existing lots on the same block to see if his request would be similar to existing properties. What she found was that the majority of the garages use the alley with the garage doors facing the alley, including his next door neighbor at 4251 Madison Street. She found two houses that have garage doors facing 43rd Avenue, and both have a distance of over twenty (20) feet from the garage door to the property tine. it was Ms. Goodroad's contention that the variance request would not be conforming to the surrounding area. She stated that there is more than sufficient room for the proposed garage to be built in such location so as to conform with the ordinance requirements for setback without a variance. She also stated that a hardship that is physical in nature to the lot, as required by the Zoning Ordinance, is not evident for this site in order to approve the request. Council Representative Peterson stated that he and Commissioner Fowler were at the site prior to the meeting. They noted a tree in the rear yard as well as a slight hill that would require excavation for a garage to be built in the rear of the lot as well as the installation of a retaining wall to meet the grade for a driveway to the alley. He noticed that the property across the alley directly in line with Mr. Geske's property has a garage also facing 43rd Avenue and it did not appear to him that it was twenty feet to the property line. 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2817 FAX: (612) 782-2857 TDD (612) 782-2806 PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES PAGE 4 Commissioner Fowler felt that the proposed garage would improve the property if the variance was approved. Ms. Goodroad stated that, if this variance was approved and the garage constructed as proposed, Mr. Geske would be parking on the public right of way and nine feet is not long enough to park most cars. Whether the hill at the rear of the property is enough of a hardship to base the variance on is questionable. Ms. Goodroad informed Mr. Geske that his driveway would be required to be constructed of concrete or asphalt. She stated that it would be the property owners responsibility for removal and reconstruction of the driveway if access was needed in the public right of way area. She stated that in code enforcement, you try not to use past cases or past practice in order to gain approval of a non-conforming proposal. You usually try to look for an alternative and try to assist the applicant to reach conformity without a variance. Because of the age of this City, the way some things may have been done in the past would not be a valid reason to continue to do so as that may be in conflict with City codes. Commissioner Paulson suggested that Staff research other properties in the area to see how many face a side street and the distance the garage doors are from the property line and if they were approved by a variance. Chairperson Szurek opened the public hearing. No one was present, other than Mr. Geske, to speak regarding this case. The public hearing was closed. MOTION by Paulson, seconded by Peterson, to forward this case to the City Council without recommendation and strongly recommend that the City Council members visit the site and consider the possible hardship of the topography of the lot and review the Staff information regarding other similar garages in the area. Roll Call: Larson - Nay; Fowler - Aye; Paulson - Aye; Peterson - Aye; Szurek - Aye. Motion passes. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR SEPTEMBER 9, 1996. Public Hearing Two Variances Case #960§-48 Andrew Smoka 1206 Khyber Lane Columbia Heights, Mn. Ms. Goodroad presented the request of Andrew Smoka for a variance of twenty-one (21) feet to allow a pool filter and pump to remain in the current location and a variance of .5 feet to allow an already installed above ground swimming pool to remain at the current location at 1206 Khyber Lane. A letter of explanation for the request and a site plan has been submitted. The proposed location of the pool on the 'lot is the only viable location for placement on the site due to location of underground utility lines and landscaping. The pool was installed in 1983, however, the related problems were discovered only recently due to construction of the deck around the pool. It was found that a building permit for the pool installation was never obtained. A building permit would also be required for the deck. There are two large trees west of the pool which also would restrict the pool location. Moving the pool over to meet the ten foot side yard setback would position the pool over the underground telephone line. The filter pump location is also restricted due to the lot configuration. The filter is 17 feet from the privacy fence which stands between the two yards and another twelve feet from another PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES SEPTEMGER 3, 1996 PAGE 5 structure. She indicated that pictures submitted by the applicant show that the filter has a barrier around three sides formed by the house, pool and privacy fence. It was her opinion that those three barriers and the fence around the pool itself would help reduce the sound that could affect a neighbor. She stated that the pump is also equipped with a silencer. Commissioner Paulson suggested that any required building permits should be obtained by the property owner. Commissioner Larson inquired as to the requirement of the Building Code for t983 for building permits stating that there are a number of codes that apply to pool installation and construction. He suggested that Staff check whether a permit would have been required for an above ground pool in 1983. Chairperson Szurek opened the public hearing. Mr. Smoka explained his situation stating that it was his recollection that he was told that a permit was net required when he contacted the City in 1983. He informed the Commission that the problem was found when an application was submitted for the deck that was recently constructed abutting the existing pool. Chairperson Szurek closed the public hearing as no one else was present regarding this case. MOTION by Fowler, seconded by Larson, to recommend to the City Council the approval of the twenty-one foot variance to allow a pool filter and pump to remain at the current tocation due to the hardship of the lot and the existing utility lines and trees which restrict the filter and pump location contingent upon the proper building permits being obtained for the pool and deck. Roll Call: All Ayes. Motion Carried. MOTION by Fowler, seconded by Larson, to recommend to the City Council the approval of the .5 foot variance to allow an already installed above ground swimming pool to remain at the current location due to the hardship of the lot and existing utility lines and trees which restrict the pool location contingent upon proper building permits being obtained for the pool and deck. Roll Call: All Ayes. Motion Carried. **THESE ITEMS TO APPEAR ON THE CITY COUNCIL AGENDA FOR SEPTEMBER 9, 1996. OLD BUSINESS: F. Site Plan Review Case #9607-34 Rayco Construction 3801 N. E. 5th Street Ms. Goodroad reminded the Commission that this request for site plan approval to allow the construction of a storage building at 3801 N.E. 5th Street was reviewed at the August Planning and Zoning Commission meeting and tabled for additional information and review by Staff. She informed the Commission that the site plan shows the 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2817 FAX: (612) 782-2857 TDD (612) 782-2806 PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES PAGE 6 proposed building to be located in the east corner of the property adjacent to the main building instead of across from the main structure on the north side. The site plan indicates 26 parking spaces to be provided which would be more than the thirteen (13) required for this use. She stated that one handicap space, which would encompass an eight foot aisle marked handicapped, and one eight foot space marked handicap would be required. She indicated that all other parking spaces would be required to measure 9' x 20' and would be required to be striped. She also stated that al~ existing fencing, curb cuts and the entry to the site would remain the same. All required setbacks would be met. The utility building, which houses a compactor, that was constructed without a permit would remain in the current location. She stated that construction drawings must be submitted and a building permit obtained before the issuance of the building permit for the new and larger building. Ms. Goodroad informed the Commission that Kathy Young, Assistant City Engineer, completed preliminary review of the site plan and her only comment was that storm water runoff from the hard surface areas (parking areas, roofs, etc.) cannot pass onto adjacent properties to the east and the south. She stated that the construction plans ~,ouJ~l be reviewed by the Engineering Department once submitted prior to Fermit issuance. Ms: Goodroad stated that, at the August meeting, the Planning and Zoning Commission also discussed Mr. Ellis's request to complete paving of the entire lot over four years with 25% being completed each year. The Commission requested that Staff decide what type of security could be provided to the City to ensure the work would be ~cGmpleted. She informed the Commission that the City Attorney, Jim Hoeft, researched the issue and the best method would be to require a letter of credit in an amount of the total costs. This lotter of credit would be on behalf-of the City and the City could agree to reduce the amount as inspections are conduc~t~d of each 25% portion of paving completed. If the work is not completed as required in the time atloted, ths City could call in the letter of credit and the bank would turn the amount over to the City so the work can be completed. She indicated that Mr. Hoeft believes this would be the easiest, most cost effective way for the City to have some security for such a request. Commissioner Larson withdrew from this case due to a conflict of interest. Commissioner Paulson inquired as to the total square footage of the proposed pavedlconcrete area. Gary Larson, architect for Rayco Construction, replied that the total area was approximately 8,000 square feet. Discussion followed as to how much the letter of credit should cover. Attorney Hoeft suggested that the amount should be close to the approximate amount of total cost. Gary Larson stated that a concrete apron would be constructed in front of the storage building for the movement of the forklift. A concrete apron would be proposed on the east or north side of the existing building for parking of trailers and concrete in front of the existing building. The remainder of the lot would be blacktop. Commissioner Paulson stated that he has a fundamental disagreement with going forward with this project this way as he felt the City would set a precedent to this project done in stages. It would open the door to other businesses to propose improvement projects in this manner. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES PAGE 7 Gary Larson disagreed stating that phased building projects are done all over the state. He felt that the City cannot hold back improvement of sites by requiring that all the work be done at once. Commissioner Paulson felt the Commission was deviating from policy. It is his fundamental belief that the Commission has to do everything they can to help businesses, but, on the other hand, they also have to manage the situation. He stated that there are any number of things that the Commission can do by ignoring the ordinances and requirements in place to fuel expansion. But, he stated, we have to live with the decision we make here and the subsequent decisions that are made. He felt that there must be a way to reapportion the expansion of the building to the construction of the paving such as constructing the building after the paving. He stated that ordinances are written for a reason. Council Representative Peterson stated that he somewhat agreed with Commissioner Paulson. He felt the City must work to approve something to improve the site even if it is onty 25% per year. Attorney Hoeft stated that the letter of credit be conditioned upon the dollar cost and that amount be identified prior to the issuance of any building permits. Mr. Ellis stated that he was not happy with the proposal of using the letter of credit as it would tie up his line of credit until the project is completed. He asked if the construction could be assessed to property taxes if not completed. Attorney Hoeft replied that the State S{~tutes do not allow this type of assessment for this type of project as it is a private improvement, not a municipal improvement. Mr. Ellis stated that he appreciated the comments of Mr. Peterson and Paulson. He stated that he has limited resources for improvements but has some cash flow. He has a vested interest in maintaining his property to make it a viable business. He asked to be given the opportunity to improve his business as he has been in the City for thirteen years. Ms. Goodroad stated that the paving requirement should not have been anything new to Mr. Ellis as this requirement has been in effect for many years and was brought up at his initial proposal a couple of years ago. She stated that it was her suggestion to Mr. Ellis for the 25% per year paving requirement over four years proposal in order to get the project under way and the improvements made. She felt the letter of credit could be reduced each year upon completion of each phase. Mr. Larson suggested leaving the decision of the amount of the letter of credit up to Staff and Mr. Ellis. If an agreement cannot be reached to the benefit of Mr. Ellis and the City, then the request would come back to the Planning and Zoning Commission. Commissioner Szurek stated that she had no problem with the amount of the letter of credit being less than the projected amount and decreasing it 25% each year upon completion of that phase. She felt that it was the only way we can have some security to ensure that the project is completed. 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2817 FAX: (612) 782-2857 TDD (612) 782-2806 PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES SEPTEMBER 3, 1996 PAGE 8 Commissioner Paulson felt the Commission was going backwards. He stated that he did not agree with requiring less than full cost on the letter of credit and strongly opposed the four year proposal. He stated that there are other businesses in town that have been made to complete the paving requirement with the project. MOTION by Fowler, seconded by Peterson, to approve the site plan for Rayco Construction at 3801 N.E. 5th Street provided the following requirements are met: ::... 1. Construction drawings for the compactor storage building be submitted and a building permit issued prior to issuance of the permit for the new and larger storage building. 2. All required construction drawings are submitted and a building permit for the larger utility building be issued prior to construction. 3. A letter of credit in an amount ap[~oved by City Staff and the City Attorney on behalf of the City of-C~ldmbia Heights be provided prior to issuance of a building permit. Roll Call: Larson-Abstain; Fowler-Aye; i~aulson-Nay; Peterson-Aye; Szurek-Aye. Motion passes. STAFF REPORTS: Ms. Goodroad informed the Comn~ission members that a recognition dinner will be held October 3, 1996 at Murzyn Hall in honor of the volunteers who serve on boards and commissions for the City. This will be in plac~ of the individual holiday dinners each Commission had in the past. MOTION by Paulson, seconded by P~terson, to adjourn the meeting at 9:10 p.m. Passes. Respectfu,~fmitted,,. Secretary to the Planning and Zoning Commission kp Roll Call: All Ayes. Motion