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Home My WebLink AboutSeptember 23, 1996 Regular AD ~IINISTRATI ON September 20, 1996 Mayor Joseph Sturdevant Cour~ilmember~ Donald G. Jolly Meg Jones Gary L Peterson City Manager Walter R~ Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, September 23, 1996, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discdrainate on the basis of disability in the admission or access to, or treatment or employment in, its services, progrwns, or activities. Upon reques~ accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. A~riliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. CALL TO ORDER/APPOINTMENT OF SECRETARY PRO TEM/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS ~DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Council Minutes MOTION: Move to adopt the Regular City Council Meeting Minutes of September 9, 1996. 2) Approve Request for Block Party from Susan Klesch, 181 41st Avenue N.E. MOTION: Move to Approve the Request of Susan A~ Klesch, 181 41st Avenue N.E., for a Block Party From 4 PM to 11 PM on October 5, 1996, with Barricades Blocking off 41st Avenue from the East Side of the Alley to the 2nd Street Intersection. Rain date to be October 12, 1996. 3) Approve Final Payment for LaBelle Pond Dredging - Municipal Project #9312 MOTION: Move to Accept the Work for LaBelle Pond Dredging, Municipal Project No. 9312, and to Authorize Payment of $2,500.00 to Park Construction Company of Minneapolis, Minnesota. 590 40TH AVENUE N.E., COLUMBIA 1TEIGHTS, MN 55421 PHONE (612) 782-2810 FAX (612) 782.2801 TDD (612) 782.2806 The Oty of Columbia Heights does not discriminate on the basis of disabih'ty in employment or the prorqsion of services Equal Opportunity Employer CITY COUNC1L AGENDA FOR SEPTEMBER 23, 1996, MEETING PAGE 2 lO) 11) 12) 13) Accept Donations of $3,536.00 to the Library MOTION: Move to Accept Donations as Listed in the Council Letter in the Amount of $3,536.00, to be Used for Materials and Programs at the Columbia Heights Public Library. Schedule Budget Work Session on September 30 MOTION: Move to Schedule a Budget Work Session for Monday, September 30, 1996, at 7 P.M. Establish Hearing Date for License Revocation/Suspension of Rental License MOTION: Move to Establish a Hearing Date of October 14, 1996, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Nancy Shaleen Regarding Rental Property at 3849 Jackson Street NE and Against Robert Witt Regarding Rental Property at 4222 Monroe Street NE. Establish Hearing Date for License Revocation/Suspension of Rental License MOTION: Move to Establish a Hearing Date of November 12, 1996, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Catherine Stephenson Regarding Rental Property at 1439 N.E. 42nd Avenue. Restrict Parking on the North Side of 47th Avenue from 4th Street to 7th Street MOTION: Move to Restrict Parking on the North Side of 47th Avenue from 4th Street to 7th Street, Based Upon a Recommendation of the Traffic Commission. Install Yield Signs on Quincy Street at 43rd Avenue MOTION: Move to Install Yield Signs on Quincy St. at 43rd Ave with Temporary Flags and Permanent Warning Signs South of 43rd (Near 42nd Ave.) Installed, Based Upon a Recommendation of the Traffic Commission. Designate City's Voting Delegate/Alternate Delegate to the Annual Congress of Cities (Dec 7-10, 1996) MOTION: Move to appoint Mayor Joseph Sturdevant as the Delegate and Councilmember Don Jolly as the Alternate to the National League of Cities 1996 Congress of Cities in San Antonio, Texas, December 7-10, 1996. Authorize Staff to Seek Bids for Sewer Repairs MOTION: Move to Authorize Staff to Seek Repairs for Sanitary and Storm Sewer Systems. Authorize the Sale, Salvage, or Disposal of Surplus City Property MOTION: Move to Authorize the Sale, Salvage, or Disposal of Surplus City Property as Indicated on the Listing of Surplus Property. Report on Adopt-A-Park Program MOTION: Move to Recognize and Thank the Organizations Participating in the City of Columbia Heights' Adopt-A-Park Program, as Listed in the Recreation Director's September 18, 1996, Memo. CITY COUNCIL AGENDA FOR SEPTEMBER 23, 1996, MEETING PAGE 3 14) 15) Approve License Applications MOTION: Move to approve the 1996 license applications as listed upon payment of proper fees. Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. Proclamation - October is Polish American Heritage Month B. Proclamation - Women of Today Week Proclamation PUBLIC HEARINGS A. Second Reading of Ordinance No. 1331, Amending Chapter 2, Section 9, of the City Charter Pertaining to Vacancies in the Council RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Ordinance No. 1331, an Ordinance Amending Chapter 2, Section 9, of the City Charter Pertaining to Vacancies in the Council. First Reading of Ordinance No. 1332, Amending Section 7.205(13), Ordinance No. 853, City Code of 1977 RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to Schedule the Second Reading of Ordinance 1332, an Ordinance Amending Section 7.205(13) of Ordinance No. 853, City Code of 1977 for October 14, 1996, at Approximately 7 P.M. ITEMS FOR CONSIDERATION A. Other Resolutions~Ordinances 1) Resolution 96- , Resolution Approving the Use of New Retirement Factors by PERA for Consolidated Members RECOMMENDED MOTION: Move to waive the reading of the resolution, there being adequate ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 96- , Being a Resolution Approving the Use of New Retirement Factors by PERA for Consolidated Members. 2) Resolution 96- , Resolution Approving the 1996 Planning and Zoning Fee Schedule RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 96- , Being a Resolution Approving the 1996 Planning and Zoning Fee Schedule. CITY COL'WCIL AGENDA FOR SEPTEMBER 23, 1996, MEETING PAGE 4 Bid Considerations 1) Authorize Purchase of Used Oil Distributor RECOMMENDED MOTION: Move to Authorize the Purchase of a 1974 Roscoe Distributor with Ford Tandem Chassis from Ruffridge-Johnson Equipment Company of Minneapolis for $24,900, and Installation of an Electric Heat System and Related Safety Lid for $8,275 for a Total of $33,175.00 plus Applicable Taxes; the Purchase to be Made from the Capital Equipment Replacement Fund; and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. 2) Award Bid for Storm Sewer Replacement, Municipal Project #9611 RECOMMENDED MOTION: Move to Award the Storm Sewer Replacement at LaBelle Park, 40th Avenue to LaBelle Pond, Municipal Project #9611, to F.F. Jedlicki, Inc. of Eden Prairie, Minnesota, Based Upon Their Low, Qualified, Responsible Bid in the Amount of $25,235.00, with Funds to be Appropriated from Fund 652-49499-5130; and Furthermore, to Authorize the Mayor and City Manager to Enter into an Agreement for the Same. C. Other Business 1) Discussion of Election to Eliminate the Civil Service Commission 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney o GENERAL COUNCIL COMMUNICATIONS A. Minutes of the September 16, 1996, Traffic Commission Meeting B. Minutes of the September 3, 1996, Columbia Heights Library Board of Trustees Meeting C. Other Communications 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT Walter R. Fehst, City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 CALL TO ORDER/ROLL CALL Mayor Sturdevant called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present. 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO THE MEETING AGENDA There were no additions nor deletions to the meeting agenda. CONSENT AGENDA Councilmember Ruettimann requested the following item be removed from consideration on the Consent Agenda: Authorization of Registration for Traveling Basketball Teams in the Minnesota Youth Athletic Services Traveling League. Motion by Ruettimann, second by Jones to approve the following items on the Consent Agenda: Approval of Council Meeting M~nutes The Council approved the minutes Council Meeting as presented. of the August 26, 1996 Establish Public Specia~ Assessment Levy Hearing The Council established Monday, November 18, 1996 at 7:00 p.m. as the Public Special Asssessment Levy Hearing to be held in the City Council Chambers. Approve Request for Block Party from Bruce MaGnu$on The Council approved the request of Bruce Magnuson, 5010 Pennine Pass, to block Chalet Drive between Stinson Boulevard and Pennine Pass for the neighborhood annual block party from 1:00 to 7:00 on September 21, 1996. Approve Request for Block Party from Ida Pettier The Council approved the request of Ida Peltier, 3927 Hayes Street, for a block party from 4:00 to 7:30 p.m. on September 15, 1996 with barricades blocking off Hayes Street from 39th to 40th Avenues. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 2 ~chedule Joint Meeting with the Park and Recreation Commission and City Council The Council scheduled a joint meeting with the Park and Recreation Commission on Wednesday, September 25, 1996 at 7:00 p.m. at John P. Murzyn Hall for the purpose of discussing the 1997 Park and Recreation Department budgets. Approve Special Purpose Privacy Fence - James Friar. 4203 Reservoir Boulevard The Council approved the request for a six (6) foot high special purpose privacy fence as requested for 4203 Reservoir Boulevard provided the required property irons have been located and the required building permits obtained prior to the fence installation. Approve Conditional Use Permit - James Ena. 5101 University Avenue The Council approved the request for a conditional use permit to operate a limited car sales lot in accordance with Section 9.113(2)(k) of the Zoning Ordinance effective September 25, 1996. Approve Special Purpose Fence - Bonnie Conom~ 4256 Jefferson The Council approved the request for a six foot high special purpose privacy fence as reqeusted at 4256 Jefferson Street, provided the required property irons have been located and the required permit is obtained prior to fence installation. Approve va~.iances - Andrew Smoka. 1206 Khyber Lane The Council approved the variance of twenty-one (21) feet to allow a pool filter and pump to remain at the current location due to the hardship of the lot and the existing utility line and trees which restrict the filter and pump location provided that a building permit be obtained for both the pool and the new deck. The Council approved the variance of .5 feet to allow an already-installed above ground swimming pool to remain at the current location due to the hardship of the lot and existing utility lines and trees which restricts the pool location provided a building permit is obtained for both the swimming pool and the new deck. Approve License Applications The Council approved the license applications as listed upon payment of proper fees and the rental license applications as listed in the memorandum of September 9, 1996 from Lowell DeMars. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 3 ~a~vment of Bills The Council approved payment of the bills as listed out of proper funds. Change Council Meeting Date of November il. 1996 The Council changed the regular City Council meeting date of Monday, November ll, 1996 to Tuesday, November 12, 1996 at 7:00 p.m. Schedule Joint Meetina with the Library Board and the City The Council scheduled a joint meeting with the Library Board and City Council on Tuesday, October 15, 1996 at 7:00 p.m. at the Library for the purpose of discussing the proposed 1997 Library budget. A~hQri~e Registration of Traveling Basketball Teams in the Minnesota Youth Athletic S~rvices Traveling League This item was removed from the Consent Agenda for further discussion. Mayor Sturdevant inquired from what fund these funds would be coming and what the current balance is in the fund. The Finance Director responded the funding will be taken from the General Fund, Youth Athletics and currently there are adequate funds remaining. The City Manager advised this item was included on the agenda for informational purposes as there has been a change made relative to program registrations from previous years. Staff felt it was important that this change be acknowledged. It was recommended that this item be withdrawn from the agenda and that two checks be cut to accommodate payment of registration fees for the traveling basketball program. Motion by Ruettimann, second by Jolly to withdraw this item from the Council agenda. Roll call: All ayes ~COGNITION~ PROCLAMATIONS. PRESENTATIONS. GUESTS Darrin Thomas, who addressed the H.E.R.C. process for sewer cleaning, advised the Council as to the status of the pipe cleaning currently being done in the Innsbruck area. It is expected this project will be completed by next week if there are no problems. A video, showing sections of pipe in the area, was shown. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 4 Se PUBLIC HEARINGS A. First Rea~ina of Ordinance No. 1331 Pertaining to Vacancies on the CouD~ Councilmember Jolly expressed his concern regarding the period of time defined in this ordinance which allowed for interviewing applicants, with the manner in which the vacancy could be filled, and how immediate appointment done unanimously by the City Council would not be permitted. Motion by Peterson, second by Ruettimann to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1331 BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 9, OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO THE VACANCIES IN THE COUNCIL The City of Columbia Heights does ordain: Section 1: Chapter 2, Section 9, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: C~APTER 2 FORHOF C=O~ Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, removal from the city, continuous absence from the city for more than three months, or conviction of a felony of any such person whether before or after without good cause to perform any of the duties of membership in the council for a period of three months. In each such case, the council shall by resolution declare such vacancy to exist and shall forthwith appoint an eligible person to fill the same until the next regular municipal election, when the office shall be filled for the unexpired term; provided that any vacancy resulting from a recall election or from a resignation following the filing of a recall petition shall be filled in the manner provided in such case. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 5 IS HEREBY AMENDEDTOREADAS FOLLOWS: CHAPTER 2 FORM OF GOVERNMENT; Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, cessation as a resident o~ ~, continuous absence from the city for more than three months, conviction of a felony of any such person whether before or after qualification, the failure of any councilmember without good cause to perform any of the duties of membership in the council for a period of three months or any other cause as may be provided for in Minnesota Statutes. as amended. In each such case, at the next regular meeting following receipt of notice by the council of one or more of the foregoinc conditions, the council shall by resolution declare such vacancy to exist unless further investigation is required. Notice of said vacancy shall be posted at city hall for a period of two (~ weeks from the date of the adoption Of the resolution declaring said vacancy. Notice shall also b~ published in a designated city newspaper for a period of two (2~ weeks as soon as possible after the date of the adoption of said resolution, with the publication bein~ completed no later than thirty (30~ days from said date. Applications shall be sought and accepted from individuals interested in filling the vacancy, which applications shall be submitted to city hall. to the attention of the City Clerk. within 4D days from the date of said resolution. The Council shall interview each of the applicants within (thirty~ 30 days from said d~te. ApPlications shall be sought and accepted from individuals interested in filling the vacancy, which applications shall be submitted to city hall. to the attention of the City Clerk. within 45 days from the date of said resolution, The council shall interview each of the applicants within 30 days from the close of the application period, and shall conduct s~id interviews in an agreed ~DOn uniform manner as a council. After said 30 day period, the council shall make its appointment from the pool of applicants within 12 days, whether done so at a regular council meeting or a specSa] meetinc. The individuals so appointed shall fill said v~cancy until the next regular municipal election, when the office shall be filled for the unexpired term by an eligible person elected at large in the manner hereinafter set forth; provided, however, that if a REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 6 Yaca~.cy is declared by resolution after March 31st in the year Q~.a regular municipal election, then the appointment process as set forth herein shall not take effect and any such vacancy ~ha~.~ continue to exist until said election, at which time the vacancy shall be filled for the unexpired term by an eliaible person elected at large in the manner hereinafter provided. Notwithstanding anything to the contrary herein, any vacancy resulting from a recall election or from a resignation followin~ the filin~ of a recall petition shall be filled in the manner provided in such case. First Reading: September 9, 1996 Motion by Peterson, second by Ruettimann to schedule the second reading of Ordinance No. 1331, an ordinance amending Chapter 2, Section 9, of the City Charter pertaining to vacancies in the Council, for Monday, September 23, 1996, at approximately 7:00 p.m. Roll call: All ayes ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1. Resolution No, 96-.57 Adopting a Proposed Budget. Setting the City EDA and HRA Proposed Local Levy and Establishing a Budget Hearing Date for Property Taxes Payable in 1997 Staff had recommended an increase of 4.24% Councilmember Jolly proposed an increase of 5%; and Councilmember Ruettimann suggested an increase of 6% may better serve the City's budgetary considerations. The final levy can be less than the proposed levy but it cannot be more than the proposed levy. Motion by Ruettimann, second by Jolly to propose a 6% increase to the local levy. Roll call: All ayes Motion by Sturdevant, second by Ruettimann to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 96-57 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET, SETTING THE CITY, HRA AND EDA PROPOSED LOCAL LEVY AND ESTABLISHING A BUDGET HEARING DATE OR PROPERTY TAXES PAYABLE IN 1997 REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 7 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA that the following is hereby adopted by the City of Columbia Heights: Section A. The proposed budget for the City of Columbia Heights for the year 1997 is hereby approved and adopted with appropriations for each of the funds as listed below. General Fund Community Development Admin. CDBG/HOME Parkview Villa North Parkview Villa South EDA Section 8 Housing Temp Housing/Vacant Land HRA Para Transit Fund State Aid Cable Television Fund Library DARE Project Police Grant Fast Cops Project Pride Capital Improvements Fund MultiUse Redevelopment Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund 7,183,480 215,164 369,182 257,221 137,120 400,298 336,249 45,286 83,192 0 154,726 99,763 476,329 9,075 112,290 42,737 3,185 394,125 0 157,500 480,728 304,865 6,356,583 1,346,107 1,250,451 1,367,423 357,500 329,151 127,506 90,000 2,887,136 Total Expense Including Interfund Transfers 25,374,372 REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 8 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies, as hereinafter set forth for the year 1997: Revenue Available General Fund Community Development Admin. CDBG/HOME Parkview Villa North Parkview Villa South EDA Section 8 Housing Temp Housing/Vacant Land HRA Para Transit Fund State Aid Cable Television Fund Library DARE Project Police Grant Fast Cops Project Pride Capital Improvements Fund MultiUse Redevelopment Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund 7,183,480 215,164 369,182 257,221 137,120 400,298 336,249 45,286 83,192 0 154,726 99,763 476,329 9,075 112,290 42,737 3,185 394,125 0 157,500 480,728 304,865 6,356,583 1,346,107 1,250,451 1,367,423 357,500 329,151 127,506 90,000 2,887,136 Total Revenue Including InterfundTransfers 25,374,372 Section C. The following sums of money are levied for the current year, collectable in 1997, upon the taxable property in said City of Columbia Heights, for the following purposes: REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 9 Estimated Area-Wide Estimated Local Levy 750,000 2,189,144 Total Proposed Levy 2,939,144 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for fiscal year 1997 in the amount of $72,192 and the Economic Development Authority Levy in the amount of $99,000. BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget hearing shall be held on December 4, 1996 at 7:00 p.m. in the City Council Chambers. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the Auditor of Anoka County, Minnesota. Approved this 9th day of September, 1996. Offered by: Seconded by: Roll call: Sturdevant Jolly Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary B. Bid ConsideratioDs 1) Authorization to Award Bid- LaBelle Park East Bank Erosion Control - Municipal Project #9533 The Public Works Director advised that the City has received a grant of $29,493 from the Minnesota Board of Water and Soil Resources for this project. These grant funds cannot be extended into 1997. Plans and specifications were sent to nine companies. Only one bid was received, but staff felt the unit prices seem reasonable. Motion by Peterson, second by Jones to award LaBelle Park East Bank Erosion Control, Municipal Project #9533, to Thor Construction, Inc. of Minneapolis, Minnesota for their low, qualified responsible bid of $79,696.88; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Roll call: All ayes REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 10 2) Authorization to Award Bid - Ambulance Fire Chief Kewatt addressed the bid specifications for the ambulance. Back up material for this item included the three lowest bids received. Two of the bids were from Wheeled Coach and were for a 1996 and a 1997 model of the same ambulance. It was noted there are no differences between the models except the year. Councilmember Ruettimann recalled having received information regarding this matter which reflected a lower bid. Chief Kewatt stated that bid was for a 1995 model which since has been sold. He also noted that only one vendor had the capability of putting a new chassis on the frame of the old ambulance. Councilmember Ruettimann had understood nine bids had been received and only three had met the specifications. He requested that information on all bids received be copied for the Council in the future. Motion by Jolly, second by Peterson to authorize staff to award the ambulance purchase to Wheeled Coach of Oakdale, Minnesota, based upon their low, qualified, responsible bid in the amount of $69,900, with funds to be appropriated from the Capital Equipment Replacement Fund, and furthermore, to authorize the Mayor and City Manager to enter into a contract for same. Roll call: Jones, Jolly, Ruettimann, Peterson - aye Sturdevant - nay Mayor Sturdevant explained he could not support this award as he felt the 1997 model, which was only $340.00 additional cost, should have been purchased. The Mayor also requested that in the future the Council receive all bids even those which did not meet specifications. 3) Authorization to Seek Ouotes to Repair Sullivan Lake Retaining Wal~ Motion by Jones, second by Sturdevant to authorize staff to seek quotes to repair the retaining wall at Sullivan Lake Park. Roll call: All ayes Councilmember Jolly inquired if concerns regarding snow removal would be addressed with this project. He was advised this would be considered. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 11 4) Reiect Ouote to ReroQf Sullivan Lake Park Shelter Informal quotes were sent to six companies. Only one bid was received for this project. The Public Works Director advised the quote which was received vastly exceeded the budgeted amount and recommended it be rejected. He also noted that vandalism at this particular site has decreased after some roof modifications were made. Motion by Ruettimann, second by Peterson to reject the quote to reroof the Sullivan Park shelter with a standing seam metal roof. Roll call: All ayes 5) Award Survey for LaBelle Park East Bank Property Line Motion by Jones, second by Peterson to award the survey for LaBelle Park East property line to Egan, Field and Nowak, Inc. of Minneapolis, Mn. based upon their low, responsible quote in the amount of $3,500, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 6) Award of Vent Pipe Modifications and Roof Construction at Prestemon Park Building Motion by Jolly, second by Peterson to award the vent pipe modifications and roof construction with the aluminum trim for Prestemon Park Building to Milton Johnson Company of Minneapolis, Mn., based upon their low, responsible quote in the amount of $3,264.00 and $1,512.00 respectively for a total of $4,776.00, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for same. Roll call: All ayes 7) Award of Sanitary Sewer Lining and Manhole Rehabilitation Alona Silver Lake from the Beach to the Park. Municipal Park #9609 Motion by Sturdevant, second by Ruettimann to award the sanitary sewer lining and manhole rehabilitation, Municipal Project #9609, to Insituform Central, Inc. of Chesterfield, Missouri, based upon their low, qualified, responsible bid in the amount of $38,310.00, with funds to be appropriated from Fund 652-49499-5130; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 12 8) Final Pa~vment for 40th Avenue Street LiGhts - Progect #9605 Motion by Peterson, second by Jones to accept the work for Municipal Project #9605 (40th Avenue Northeast replacement lights), and to authorize final payment of $16,250.00 to Heights Electric, Inc. of Columbia Heights, Minnesota. Roll call: All ayes 9) Final Payment for 1996 Sealcoat Project - Zone 1o Municipal Project #9601 Motion by Ruettimann, second by Peterson to accept the work for 1996 sealcoat project - Zone 1, Municipal Project #9601, and authorize final payment of $35,158.48 to Allied Blacktop Company of Maple Grove, Minnesota. Roll call: All ayes C. Other Business 1) Approval of Variance for Chad Geske~ 4257 Madison Street Northeast Mr. Geske requested an eleven foot variance to allow for the construction of a new 26' x 28' attached garage with the driveway and garage facing 43rd Avenue and to add additional living space to his home. Staff feels the variance is not justified and there is no hardship as staff has offered two other options which would accommodate the building of this garage. Mr. Geske said he feels it would be a hardship to move the amount of dirt necessary to employ either of the options suggested by staff. These options would require the dirt to be entirely removed from the property whereas his plan would only require moving it to another location on the property. Councilmember Peterson visited the site and observed there appears to have been inexact measurements used by other houses and garages. Councilmember Ruettimann observed that not all garages on this block conform. It was the opinion of the City Attorney there were homes or garages constructed post-ordinance or some which may have been given a variance for which there is no record. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 13 Motion by Ruettimann, second by Sturdevant to approve the eleven (11) foot variance requested by Mr. Chad Geske to allow the construction of a new 26' x 28' attached garage at 4257 Madison Street Northeast with the driveway and garage facing 43rd Avenue, that every effort is made to keep the garage in line with all of the other properties, such approval being based upon the fact that other houses in the neighborhood were constructed post ordinance and must have been given a variance or a variance defacto depending on whatever hardship was determined to exist. Roll call: All ayes ADMINISTRATIVE REPORTS A. ~port of the City Manager Saturday, October 5, 1996 at 7:00 a.m. was the time and date selected for a goals and objectives work session. The status of the Jackson Pond retaining wall was discussed. The Public Works Director advised that it is monitored weekly and there has been no noticeable movement. B. Report of the City Attorney The City Attorney had nothing to report at this time. GENERAL COUNCIL COMMUNICATIONS Minutes from the following meetings were included in the Council agenda packet: Library Board Meeting of July 30, 1996 Economic Development Authority Meeting of August 14, 1996 Park & Recreation Commission Meeting of August 28, 1996 Planning & Zoning Commission Meeting of September 3, 1996 The Public Works Director advised that his Administrative Assistant has returned to work. The Police Chief stated that the Quick Map Package did not function as staff was led to believe it would. It can be returned or traded for a demo laser gun with a full warranty. He noted this laser gun was not previously available. The other laser gun being used by the Police Department has proven to be a very useful tool. The Council recommended the Chief exchange the Quick Map Package for the demo laser gun. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 14 10. CITIZEN FORUM TOADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA There were no citizens present for this part of the meeting. 11. ADJOURNMENT Motion by Ruettimann, second by Jones to adjourn the meeting at 9:40 p.m. Roll call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: September 23, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4 CITY MANAGER'S APPROVAL//~ W ITF~M: BLOCK PARTY REQUEST from Su~n Klesch,) BY: C. Blowers BD~~ ~~/~.~ 181 41st Avenue N.E. _ . ~ DATE: 9-18-96 E: Susan Klesch has made a request to conduct a block party on Saturday, October 5, 1996, from 4:00 PM - 1!:00 PM, with barricades blocking off 41st Avenue from the east side of the alley on 41st to the 2nd Street intersection. It was also requested that October t2th be established as a rain date, if necessary. RECOMMENDED MOTION: Move to approve the request of Susan Klesch, 181 41st Avenue N.E., for a block party from 4 PM to t! PM on October 5, 1996, with barricades blocking off 41st Avenue from the east side of the alley to the 2nd Street intersection. Rain date to be October 12, 1996. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/23/96 AGENDA SECTION: C 0 bls E blt NO. ORIGINATING DEPARTMENT: CITY MANAGER ~ ~, PUBLIC WORKS ITEM: FINAL PAYMENT FOR LABELLE POND BY: M. Winson BY / · NO. DREDGING - MUNICIPAL PROJECT #9312 DATE: 9/16/96 DATE' The majority of the LaBelle Pond dredging work was done in February. The site restoration was completed in early summer. There was a delay by the contractor in submitting the request for Final Payment. Staff recommends acceptance of work and final payment to the Contractor. RECOMMENDED MOTION: Move to accept the work for LaBelle Pond Dredging, Municipal ProJect No. 9312 and to authorize payment of $2,500.00 to Park Construction Company of Minneapolis, Minnesota. MAW:jb 96-452 COUNCIL ACTION: CITY COUNCIL LETYER Meeting of: 9-23-96 AGENDA SECTION: CO N S E NY ORIGINATING DEPARTMENT: CITY MANAGER NO.: a/' APPROVAL Library ITEM: Library donations--1996 BY: M. Rebecca Loader// Ld~ I ~)I~E~/~¢ NO.: ~ 'i DATE: 9-10-96 In accordance with Minnesota Statnte 465.03, all gifts and donations of real or personal property need to be accepted with the approval of the City Council. Following is a list of the donations made to the Columbia Heights Public Library from January 1 through September 10, 1996. These organizations have all been thanked for their generous contributions. H.B. Fuller Franny Jensen Women of Today Fraternal Order of Eagles H.B. Fuller Immaculate Conception (3/15/96) (Children's books) $76.00 (5/96) (Children's books) 10.00 (3/28/96) (books on Lupus) 50.00 (5/96) (large print books) 500.00 (8/1/96) (Children's programs) 400.00 (6/96) (Children's materials) 2,500.00 $3,536.00 RECOMMENDED MOTION: Move to accept donations as listed above in the amount of $3,536.00 to be used for materials and programs at the Columbia Heights Public Library. COUNCIL ACTION: , CITY COUNCIL LETTER Meeting of: September 23, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4 APPROVAl,-- ~ ITEM: SCHEDULE BUDGET WORK SESSION ~, A ~ BY: W. F EHST BY: ~///~ NO: DATE: 9-19-96 DATE: ?./~/.~ ,~/ Due to the size of the Council agenda for Monday, September 23, 1996, it is felt that a budget work session should be scheduled for Monday, September 30, 1996. ~ At the work session on the 30th, it is planned to have a general overview on the budget. Also, presentations will be given by the division heads from Police, Fire, Public Works, Finance, and Community Development. RECOMMENDED MOTION: Move to schedule a budget work session for Monday, September 30, 1996, at 7 P.M. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: September 23, 1996 AGENDA SECTION: C ON S E NT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~-~ Fire ITEM: Establish Hearing Date BY: Lowell DeMars ~ License Revocation, Rental Property NO: 1.~.. A, ~II~.) DATE: Sept 18, 19961- DATE:~/ff'//~ Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against: Nancy Shaleen regarding rental property at 3849 Jackson Street NE and Robert Witt regarding rental property 4222 Monroe Street NE. Both property owners have failed to schedule an annual inspection and have not submitted license renewal application in accordance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Establish a Hearing Date of October 14, 1996 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Nancy Shaleen Regarding Rental Property at 3849 Jackson Street NE and against Robert Witt Regarding Rental Property at 4222 Monroe Street NE. 96-146 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: September 23, 1996 AGENDA SECTION: CObtSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ Fire ITEM: Establish Hearing Date BY: Lowell DeMars License Rev°cati°n' Rental er°perty ) NO: /~.. ~, q DATE: Sept la, 1996 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against Catherine Stephenson regarding rental property at 1439 NE 42nd Avenue for failure to correct violations and for failure to submit license renewal application in accordance with the requirements of the Housing Maintenance Code. RECOMMENDED MOTION: Move to Establish a Heating Date of November t2, 1996 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Catherine Stephenson Regarding Rental Property at 1439 NE 42nd Avenue. 96-147 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/23/96 AGENDA SECTION: C 0 N NO. ~ .... PUBLIC WORKS ITEM: ELIMINATION OF PARKING ON BY: M. Winson BY: NO. NORTH SIDE OF 47TH AVE. FROM__ ~.. ~) DATE: 9/t7/96 DATE ~/~//~,... 4TH ST. TO 7TH ST. Mr. Mark Paul filed a complaint with the Police Department that it was difficult to drive on 47th Ave. when vehicles were parked on each side of the street. He requested parking be eliminated on one side of the street from 5th St. to 6th St. The street is only 21' wide from face of curb to face of curb from the University Service Rd. to 7th St. and is extremely narrow to have parking on both sides. The typical residential street in Columbia Heights is 30' to 32' wide. Parking is already restricted on 47th Avenue from University Ave. Service Road to 4th Street on both sides. A Public Hearing was held on September 16th and other residents in the area spoke to the issue. They felt that safety should be first in determining parking in this area. Another concern was fire trucks being able to get through on that street in an emergency. RECOMMENDED MOTION: Move to restrict parking on the north side of 47th Avenue from 4th Street to 7th Street, based upon a recommendation of the Traffic Commission. MAW:jb 96-455 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/23/96 AGENDA SECTION: C ON $ E N T ORIGINATING DEPARTMENT: CITY MANAGER NO. ~ PUBLIC WORKS ITEM: INSTALLATION OF YIELD SIGNS BY: M. Winson lilY: NO. ON QUINCY STREET AT 43RD AVENUE DATE: 9/17/96 DAT[: This issue has come before the Traffic Commission several times. To date no action has been taken. The intersection is an uncontrolled one with good visibility. However, over the past three years there have been 12 accidents reported by the Police. The intersection does not meet any of the warrants listed in the Manual on Uniform Traffic Control Devices for a stop sign. A Public Hearing was held on September t6th. One resident requested the installation of a four-way stop sign and another resident requested the installation of a two-way stop sign. RECOMMENDED MOTION: Move to install Yield signs on Quincy St. at 43rd Ave. with temporary flags and permanent warning signs south of 43rd (near 42nd Ave.) installed, based upon a recommendation of the Traffic Commission. MAW:jb 96-456 COUNCIL ACTION: CIll( COUNCIL LETTER Meeting of: September 23, 1996 CONSENT AGENDA SECTION:~! _ ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ Council APPROVAL ITEM: Delegate/Alternate Selection for ~ BY: Jo-Anne Student BY: NLC Congress of Cities ~ ~,}0~ DATE: 9-18-96~ DATE: In December 1996, Mayor Sturdevant and Councilmembers Jolly and Jones will be attending the National League of Cities Congress of Cities and Exposition in San Antonio, Texas. Issues of mutual interest to municipalities throughout the nation will be addressed, reviewed and considered. After deliberation, position papers and/or written opinions will be drafted to reflect the majority opinions of participating member cities. Each participating city will be represented by a delegate and an alternate whose charge will be to vote on individual issues in a manner which best serves the interests of his/her city. RECOMMENDED MOTION: Move to appoint Mayor Joseph Sturdevant as the delegate and Councilmember Don Jolly as the alternate to the National League of Cities 1996 Congress of Cities in San Antonio, Texas, December 7 - t~, 1996. COUNCIL ACTION: What makes an idea an inspiration ? What makes an event a happening? What makes an activity an eXPerience? What gives a place an identity? Come to San Antonio for the 1996 Congress of Cities, and you will find ou~ It's not a secret, but it works like magic. And, thousands of municipal leaders will be celebrating what they discover. Because that's the amazing ingredient-- celebration. And, it is a prime factor in creating the concept of community. The day-to-day work of locat govern- ment can generate an endless array of ideas, events, and activities. But, the ingenuity and resourcefulness of innova- live public officials can transform the ~ordinary into the extraordinary, the tepid .into the terrific, the tired into the Not ~ gknmicks. Not with f~t talk Successful public service depends upon the kinds of ideas and information that you will f'md in abundance at the t996 Congress of Cities --not only at the conference sessions, exhibits, tech city, and cities showcase, but also in the vibrant and pulsating community life in San Antonio -- a diverse, dynamic, and enchanting city. Celebrating cities. It's a great way to create community. Creating a climate for community requires inspiration--the vision to see .things not just as they are, but also as ~ they have the potential to be. .... Creating a climate for community ~Iequires a commitment to making some- Creating a climate for community involves an outlook of expectations that can Wansform ordinary actions into posi- tive experiences. Giving a place an identity -- an essence that defines its character and cel- ebrates its vitality --is what creates com- munity. That identity, in turn, is sustained and strengthened by the ideas and actions that come from the community. Any celebration thrives on the suc- cessful efforts that go into mak/ng it hap- pen, so be sure to bring your best ideas m share with your colleagues, and plan to take a lot more home to help benefit 'your community. Celebrating cities. It's a great way to _~j:~ate community! ! National t 1301 Pennsylvania Avenue N.W. Officers League g,~ ~/ashington, D.C. President First Vice President Mark S. Schwartz -4' Uti c .... ,Member, O ahomaO,ty, Oklahoma ~August 9, 1996 ~ / .~/} ~,~ ,b~ "~y ~j~ ~ ~ '~(~1~ BnasSe¢°ndJ. O'NeflIVice President MEMORANDUM C/~ / Council Member, Philadelphia, P .... ylvania · MANAGER Carolyn ~ong Banka To: City CI irect Member tGH~.~ coo.o,woman-a,-Large, Al,anta, Gaorg,a Donald J. Borut '~ ~ From: Donald J. Borut, Executive Di Subject: Voting and Alternate Voting Delegates, Annual Congress of ' December 7-10, 1996, San Antonio, Texas DUE OCTOBER il, 1996 The National League of Cities' Annual Business Meeting will be held p.m. on Tuesday, December 10, 1996 at the Congress of Cities in San Antonio. Under the Bylaws of the National League of Cities, each direct member city is entitled to cast from one to 20 votes, depending upon the city's population, through its designated voting delegate at the Annual Business Meeting. The table on the reverse side of this memorandum shows the breakdown of votes by population categories. To be eligible to cast the city's vote(s), each voting delegate and alternate voting delegate must be designated by the city using the attached form which will be forwarded to NLC's Credentials Committee. NLC's Bylaws expressly prohibit voting by proxy. Thus, the designated voting delegates must be present at the Annual Business Meeting to cast the city's vote or votes. To enable us to get your credentials in order and to provide your voting delegates with proposed National Municipal Policy amendments and proposed Resolutions prior to the Congress of Cities, we ask that you return the IVORY copy of the completed form to NLC on or before October 11, 1996. A pre-addressed envelope is attached. Upon receipt of these names, NLC will send each voting and alternate voting delegate a set of instructions on registration and rules governing the conduct of the Annual Business Meeting. To assist your state municipal league in selecting delegates to cast votes on behalf of the state municipal league, please forward the BLUE. copy of the credential form to your state league office and keep the WHITE copy for your records. A list of the state leagues is enclosed. If you have any questions, please contact Lesley-Ann Rennie at (202) 626-3020. CC: Executive Directors, State Municipal Leagues Pest Presidents: Glenda E, Hood, Mayor, Orlando, Florida · Sharpe James, Mayor, Newark, New Jersey · Cathy Reynolds, Councilwoman-at-Large, Denver, Colorado · Directors: Karen Anderson, Mayor, Minnetonka, Minnesota · Clarence E. Anthony, Mayor, South Bay, Florida · Ken Bacchus, Councilman-at-Large, Kansas Cily, Missouri · Geoffrey 8eckwith, Executive Director, Massachusetts Municipal Association · Lara Blakely, Council Member, Monrovia, California · Eddie L. Blankenship, City Councit President. Birmingham, Alabama · Lucille C. Brogden, Council Vice President, Ryattsville, Maryland · John W. Butt, Councilman, Chesapeake, Virginia · Carol Y. Clark, Councilmember. East Orange, New Jersey · Larry R. Curtis, Mayor, Ames, iowa · Alvin P. DuPont, Mayor, Tuecaloosa, Alabama · John Ferraro, City Council President, Los Angeles, California · Patricta Figueroa, Council Member, Mountain View, California · Start Finkelstein, Executive Director, Association of Washington Cities · Paul Helmke, Mayor, Fort Wayne, Indiana · James C. Hunt, Councilmember, Clarksburg, West Virginia · Linde Lawrence, Alderman, Wausau, Wisconsin · Christopher K. McKenzie, Executive Director, League of Kansas Municipalities · Beverly Melton, Board of Aldermen President, Louisville, Kentucky · David W. Moore, Mayor, Beaumont, Texas · Kathy M. Morris, Mayor, San Marco.% Texas · William F. Murphy, Mayor, Woodridge, illinois · Thomas C. Owens, Council President, Overland Park, Kansas · David L, Perry, St., Mayor Pro Tern, Piano, Texas · Michael J. Quinn, Executive Director, Indiana Association of Cities and Towns · Alice $chlenker, Mayor, Lake Oswego, Oregon · Larry L Schultz, Councilman, Rockledge, Florida · Winston Beeries, Mayor Pro Tern, Flock Hill, South Carolina · Judy Ferguson Shaw, Councilwoman, Berkeley, Missoud · Joseph F. ginkiawic, Mayor, Loves Park, Illinois · Joseph A. Sweat, Executive Director, Tennessee Municipal League · Marian B. Tasco, Councilwoman, Philadelphia, Pennsylvania · Reford C. Theobald, Council Member, Grand Junction, Colorado · William E. Thornton, Mayor, San Antonio, Texas · John R. Thune, Executive Director, South Dakota Municipal League · Marcia Weaver, Council Member, Jackson, Mississippi · Thomas L. Werth, Mayor, Rochester, Michigan · George C. Wright, Jr., Executive Director, Delaware League of Local Governments · Charles C. Yancey, Councillor, Boston, Massachusetts · Don Zimmerman, Executive Director, Arkansas Mumcipal League NATIONAL LEAGUE OF CITIES ANNUAL CONGRESS OF CITIES Number of Votes - Direct Member Cities Article IV, Section 2 of NLC's Bylaws specifies as follows the number of votes which each member city of the National League of Cities is entitled to cast at the Annual Congress of Cities: Under 50,000 1 vote 50,000 - 99,999 2 votes 100,000 - 199,999 4 votes 200,000 - 299,999 6 votes 300,000 - 399,999 8 votes 400,000 - 499,999 10 votes 500,000 - 599,000 12 votes 600,000 - 699,000 14 votes 700,000 - 799,000 16 votes 800,000 - 899,000 18 votes 900,000 and above 20 votes Note: Member cities are required by the Bylaws to cast unanimous votes. Cred96.coc NATIONAL LEAGUE OF CITIES ANNUAL CONGRESS OF CITIES Number of Votes - Direct Member Cities Article IV, Section 2 of NLC's Bylaws specifies as follows the number of votes which each member city of the National League of Cities is entitled to cast at the Annual Congress of Cities: Under 50,000 1 vote 50,000 - 99,999 2 votes 100,000 - 199,999 4 votes 200,000 - 299,999 6 votes 300,000 - 399,999 8 votes 400,000 - 499,999 10 votes 500,000 - 599,000 12 votes 600,000 - 699,000 14 votes 700,000 - 799,000 16 votes 800,000 - 899,000 18 votes 900,000 and above 20 votes Note: Member cities are required by the Bylaws to cast unanimous votes. Cmd96.coc ~dOO ~NO~ STATE MUNICIPAL LEAGUE EXECUTIVE DIRECTORS ALABAMA LEAGUE OF MUNICIPALITIES Perry Roquemore P. O. Box 1270 Montgomery, Alabama 36102 (535 Adams Avenue - 36104) ALASKA MUNICIPAL LEAGUE Kevin C. Ritchie Executive Director 217 Second Street, Suite 200 Juneau, Alaska 99801 LEAGUE OF ARIZONA CITIES AND TOWNS John J. DeBolske 1820 West Washington Street Phoenix, Arizona 85007 ARKANSAS MUNICIPAL LEAGUE Don Zimmerman P. O. Box 38 North Little Rock, Arkansas 72115 (301 W. 2nd Street- 72115) LEAGUE OF CALIFORNIA CITIES Don Benninghoven 1400 K Street, 4th Floor Sacramento, California 95814 COLORADO MUNICIPAL LEAGUE Kenneth G. Bueche 1660 Lincoln, Suite 2100 Denver, Colorado 80264 CONNECTICUT CONFERENCE OF MUNICIPALITIES Joel Cogen 900 Chapel Street, 9th Floor New Haven, Connecticut 06510-2807 DELAWARE LEAGUE OF LOCAL GOVERNMENTS George C. Wright P. O. Box 484 Dover, Delaware 19903-0484 FLORIDA LEAGUE OF CITIES Michael Sittig P. O. Box 1757 Taltahassee, Florida 32302 GEORGIA MUNICIPAL ASSOCIATION James A. Calvin, Jr. 201 Pryor Street, S.W. Atlanta, Georgia 30303 ASSOCIATION OF IDAHO CITIES Scott B. McDonald 3314 Grace Street Boise, Idaho 83703 ILLINOIS MUNICIPAL LEAGUE Ken Alderson P. O. Box 5180 Springfield, Illinois 62705 INDIANA ASSOCIATION OF CITIES AND TOWNS Michael J. Quinn 150 West Market Street, Suite 728 Indianapolis, indiana 46204-2882 IOWA LEAGUE OF CITIES Thomas G. Bredeweg 317 Sixth Avenue, Suite 1400 Des Moines, Iowa 50309-4122 LEAGUE OF KANSAS MUNICIPALITIES Christopher K. McKenzie 300 S.W. Sth Street Topeka, Kansas 66603 KENTUCKY LEAGUE OF CITIES Sylvia L. Lovely 101 East Vine Street, Suite 600 Lexington, Kentucky 40507-3700 LOUISIANA MUNICIPAL ASSOCIATION L. Gordon King P. O. Box 4327 Baton Rouge, Louisiana 70820 (700 North 10th Street- 70821) MAINE MUNICIPAL ASSOCIATION Christopher G. Lockwood 60 Community Drive Augusta, Maine 04330-9486 MARYLAND MUNICIPAL LEAGUE Scott A. Hancock 1212 West Street Annapolis, Maryland 21401 MASSACHUSETTS MUNICIPAL ASSOCIATION Geoffrey Beckwith 60 Temple Place, Second Ftoor Boston, Massachusetts 02111 MICHIGAN MUNICIPAL LEAGUE George D. Goodman P. O. Box 1487 Ann Arbor, Michigan 48106 LEAGUE OF MINNESOTA CITIES James F. Miller 145 University Avenue, West St. Paul, Minnesota 55103 MISSISSIPPI MUNICIPAL ASSOCIATION Jim Borsig 200 North State Street Jackson, Mississippi 39201 MISSOURI MUNICIPAL LEAGUE Gary Markenson 1727 Southddge Drive Jefferson City, Missouri 65109 MONTANA LEAGUE OF CITIES AND TOWNS Alec Hansen P. O. Box 1704 Helena, Montana 59624 LEAGUE OF NEBRASKA MUNICIPALITIES Lynn Rex 1335 L. Street Lincoln, Nebraska 68508 (over) NEVADA LEAGUE OF CITIES Thomas J. Grady P. O. Box 2307 Carson City, Nevada 89702 NEW HAMPSHIRE MUNICIPAL ASSOCIATION John B. Andrews P. O. Box 617 Concord, New Hampshire 03302-0617 NEW JERSEY STATE LEAGUE OF MUNICIPALITIES William G. Dressel, Jr. 407 West State Street Trenton, New Jersey 08618 NEW MEXICO MUNICIPAL LEAGUE William F. Fulginiti P. O. Box 846 Santa Fe, New Mexico 87504 NEW YORK STATE CONFERENCE OF MAYORS AND MUNICIPAL OFFICIALS Edward C. Farrell 119 Washington Avenue Albany, New York 12210 NORTH CAROLINA LEAGUE OF MUNICIPALITIES David E. Reynolds P. O. Box 3069 Raleigh, North Carolina 27602 NORTH DAKOTA LEAGUE OF CITIES Robert E. Johnson P. O. Box 2235 Bismamk, North Dakota 58502 OHIO MUNICIPAL LEAGUE Susan J. Cave 175 South Third Street Suite 510 Columbus, Ohio 43215 OKLAHOMA MUNICIPAL LEAGUE William A. Moyer 201 North East 23rd Street Oklahoma City, Oklahoma 73105 LEAGUE OF OREGON CITIES Richard C. Townsend P. O. Box 928 Salem, Oregon 97308 PENNSYLVANIA LEAGUE OF CITIES AND MUNICIPALITIES John A. Garner, Jr. 414 North Second Street Harrisburg, Pennsylvania 17101 RHODE ISLAND LEAGUE OF CITIES AND TOWNS Daniel Beardsley 1 State Street, Suite 502 Providence, Rhode Island 02908 MUNICIPAL ASSOCIATION OF SOUTH CAROLINA Howard Duvall P. O. Box 12109 Columbia, South Carolin~ .2.9211 SOUTH DAKOTA MUNICIPAL LEAGUE John R. Thune 214 East Capitol Pierre, South Dakota 57501 TENNESSEE MUNICIPAL LEAGUE Joseph A. Sweat 226 Capitol Blvd., Room 710 Nashville, Tennessee 37219 TEXAS MUNICIPAL LEAGUE Frank Sturzl 1821 Rutherford Lane, Suite 400 Austin, Texas 78754 UTAH LEAGUE OF CITIES AND TOWNS Kenneth Bullock 50 South 600 East, #150 Salt Lake City, Utah 84102 VERMONT LEAGUE OF CITIES AND TOWNS Steven E. Jeffrey 12 1/2 Main Street Montpelier, Vermont 05602 VIRGINIA MUNICIPAL LEAGUE R. Michael Amyx P. O. Box 12164 Richmond, Virginia 23241 ASSOCIATION OF WASHINGTON CITIES Stan Finkelstein 1076 South Franklin Olympia, Washington 98501 WEST VIRGINIA MUNICIPAL LEAGUE Lisa Dooley 1620 Kanawha Blvd., #1B Charleston, West Virginia 25311 LEAGUE OF WISCONSIN MUNICIPALITIES Dan Thompson 202 State Street - Suite 300 Madison, Wisconsin 53703-2215 WYOMING ASSOCIATION OF MUNICIPALITIES Carl Classen P. O. Box 3110 Cheyenne, Wyoming, 82003 2 NEVADA LEAGUE OF CITIES Thomas J. Grady P. O. Box 2307 Carson City, Nevada 89702 NEW HAMPSHIRE MUNICIPAL ASSOCIATION John B. Andrews P. O. Box 617 Concord, New Hampshire 03302-0617 NEW JERSEY STATE LEAGUE OF MUNICIPALITIES William G. Dressel, Jr. 407 West State Street Trenton, New Jersey 08618 NEW MEXICO MUNICIPAL LEAGUE William F. Fulginiti P. O. Box 846 Santa Fe, New Mexico 87504 NEW YORK STATE CONFERENCE OF MAYORS AND MUNICIPAL OFFICIALS Edward C. Farreil 119 Washington Avenue Albany, New York 12210 NORTH CAROLINA LEAGUE OF MUNICIPALITIES David E. Reynolds P. O. Box 3069 Raleigh, North Carolina 27602 NORTH DAKOTA LEAGUE OF CITIES Robert E. Johnson P. O. Box 2235 Bismarck, North Dakota 58502 OHIO MUNICIPAL LEAGUE Susan J. Cave 175 South Third Street Suite 510 Columbus, Ohio 43215 OKLAHOMA MUNICIPAL LEAGUE William A. Moyer 201 North East 23rd Street Oklahoma City, Oklahoma 73105 LEAGUE OF OREGON CITIES Richard C. Townsend P. O. Box 928 Salem, Oregon 97308 PENNSYLVANIA LEAGUE OF CITIES AND MUNICIPALITIES John A. Garner, Jr. 414 North Second Street Harrisburg, Pennsylvania 17101 RHODE ISLAND LEAGUE OF CITIES AND TOWNS Daniel Beardsley I State Street, Suite 502 Providence, Rhode Island 02908 MUNICIPAL ASSOCIATION OF SOUTH CAROLINA Howard Duvall P. O. Box 12109 Columbia, South Carolina, ~9211 ~ SOUTH DAKOTA MUNICIPAL LEAGUE John R. Thune 214 East Capitol Pierre, South Dakota 57501 TENNESSEE MUNICIPAL LEAGUE Joseph A. Sweat 226 Capitol Blvd., Room 710 Nashville, Tennessee 37219 TEXAS MUNICIPAL LEAGUE Frank Sturzl 1821 Rutherford Lane, Suite 400 Austin, Texas 78754 UTAH LEAGUE OF CITIES AND TOWNS Kenneth Bullock 50 South 600 East, #150 Salt Lake City, Utah 84102 VERMONT LEAGUE OF CITIES AND TOWNS Steven E. Jeffrey 12 1/2 Main Street Montpelier, Vermont 05602 VIRGINIA MUNICIPAL LEAGUE R. Michael Amyx P. O. Box 12164 Richmond, Virginia 23241 ASSOCIATION OF WASHINGTON CITIES Start Finkelstein 1076 South Franklin Olympia, Washington 98501 WEST VIRGINIA MUNICIPAL LEAGUE Lisa Dooley 1620 Kanawha Blvd., #lB Charleston, West Virginia 25311 LEAGUE OF WISCONSIN MUNICIPALITIES Dan Thompson 202 State Street - Suite 300 Madison, Wisconsin 53703-2215 WYOMING ASSOCIATION OF MUNICIPALITIES Carl Classen P. O. Box 3110 Cheyenne, Wyoming, 82003 2 CITY COUNCIL LETTER Meeting o£: 9/23/96 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER w ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: M. Winson BY: NO. SEWER REPAIRS ~, ~-ti) DATE: 9/16/96 DATF~/fi~ One or two sections of sanitary sewer pipe have broken at three locations. These include: 3rd Street between 37th Avenue and 38th Avenue 4th Street between 41st Avenue and 42nd Avenue 43rd Avenue between Pierce Street and McLeod The storm sewer also needs to be reconstructed in the area of 3943 Jackson St. to eliminate the dip in the road. With the current work load carried by the Sewer and Water Department, they will not be able to make these repairs before winter. Staff requests authorization to seek bids for the above work. A total of $50,000 is budgeted in 652-49499-5130 for these types of repairs. RECOMMENDED MOTION: Move to authorize staff to seek repairs for sanitary and storm sewer systems. MAW:jb 96-451 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: September 23, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S ~_:. CITY MANAGER'S APPROVAL NO: ~, / / DISPOSE OF CITY PROPERTY ON SATURDAY, DATE: 9-18-96 NO: , . In the past, City staff has prepared a listing (in the spring of each year) of various City- owned property which is considered to be surplus and no longer necessary for use. The items indicated as surplus materials are either sold at the Annual City Auction or are salvaged or otherwise disposed of. Due to the large amount of space usually taken up by cars and bicycles auctioned off each spring, it has been decided by staff that it would make the most sense to hold the auction in the fall only of each year. Attached is a listing of all items by department which are considered to be surplus materials and ready for sale, salvage, or disposal for this first fall auction. Surplus items are first offered to other departments and then placed in the City Auction; and, if a sale does not occur, then the materials are either salvaged through local salvage firms or are otherwise disposed. As a point of information, the first fall City Auction will be held Saturday, September 28, 1996, at !0:00 a.m. RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of surplus City property as indicated on the attached listing of surplus property. COUNCIL ACTION: DEPARTMENT RECOVERED PROPERTY 1~96 _,__ ITEM DESCRIPTION _i tton Microwave 102 Siding Cutter lO3 qercury OB Motor lO4 Lawnboy Mower lO5 12 2.05 X 75 Tires I o6 Baseball Bat I 07 iQuasar TV Moniter 1 o8 ICase 'w/mi sc clothes 1 oe Lincoln Arc Welder 1 io White Swan 1 i! Jacket t12 Back Pac Wooden Loon i 14 fSony Radio 1 15 IMisc Stero Acc. SERIAL/MODEL ~ MIN/BiD BUYER 1 i7 IAud~o' Contwol- ! 18 :Dennon Amplifier tie Kenwood C D Changer 120 !Alpine Equalizer 12i tPioneer Amplifier 1 22 iKenwood Amplifier 123 tAlpine Amplifier 124 Audio Control E Q L 125 Pioneer Amplifier 126 Sony Amplifier 127 Sony CD Player 128 Kenwood~AM FM Radio AMT R~CEZV~D DEPARTMENT RECOVERED PROPERTY ITEM 131 ! 52 1 35 1 34 1 35 ! 56 1 37 1996 DESCRIPTION SERIAL/MODEL t 59 1 40 ! 41 1 42 i 44 1 1 48 1 49 1 50 151 1 52 t 53 155 Sony AM FM Cassette Pioneer AM FM CD Player Alpine AM FM Cassette Alpine Radio Alpine Radio Alpine Radio Alpine Radio Alpine AM FM Cassette Sony AM FM Radio Sleeping Bag Little Playmate Cooler Misc Tester Radar Detector Misc Clothes Sport Bag misc Clothes 45 Bag Clothes 46 Alpine AM FM 47 Box Misc Misc Clothes Misc Clothes Mi sc Clothes Misc Clothes Jacket Camera Jacket Duffle Bag Back Pac .1 57 Police Light Bar $109 1 5~ ~ol~ce Light Bar MIN/BID IBUYER AMT RECEIVED $!00 DEPARTMENT Police Property I]~ DESCRIPTION SERIAL/MODEL #t MIN/BID BUYER # AMT RECEIVED 1 59 Police Light Bar i$100 160 62 63 64 65 66 67 68 69 70 P6lice Light Bar Police Light Bar 71 72 75 74 75 76 77 78 791 8O 81 82 83 84 85 86 ~7 i ioo $100 DEPARTMENT PUBLIC WORKS 200-299 ITEM DESCRIPTION SERIAL/MODEL ~ MIN/BtD BUYER ~ AMT RECEIVED 30 32 54 ; 55 36 37 ~ 45 .~ 44 ,,,~ 46 ,~47 ,2, 49 ~ ~o 55 DEPARTMENT FIRE 300-399 ITEM ~ 02 ~ O3 ~ O4 DESCRIPTION SERIAL/MODEL ;"". ,,..~ r, .,-.-,,. ~5 ""'/°~' MIN/BID BUYER AMT RECEIVED '~ 05 t___O,~,,,] ~' os ~//- -3 to 29 DEPARTMENT PARKS/RECREATIO~ 500-599 ITEM 5o2 DESCRIPTION ,O5 ~08 1~ ~. 509 t~ t~ ~ 16 i9 2O 21 22 25 24 25 26 27 28 29 SERIAL/MODEL MIN/BtD BUYER ~ AMT RECEIVED DEPARTMENT COHHUNITY DEVELOPHENT 25 24 25t 26 27 28 29 MtN/BID :BUYER ~ iAMT RECEIVED I, OO t, O0 ~,o0 '1~,o0 /0,0o ltO0 1 DEPARTMENT CITY MANAGER/FINANCE 900-999 ITEM DESCRIPTION SERIAL/MODEL 15 16 I 25 I t 24 25 27 29 MIN/BID BUYER # AMT RECEIVED I CITY COUNCIL LETTER Meeting of: September 23, 1996 AGENDA SECTION: ,t ORIGINATING DEPT.: CITY MANAGER NO:~ Recreation APPROVAL iTEM: Adopt-a-Park Program Update BY: Randy Quate BY: Recreation Director NO: ~ A. i~ DATE: September !8, 1996 Attached is a brief update on the City of Columbia Heights' successful Adopt-A-Park program. During 1996, eight different organizations have signed up to adopt six of the City's fourteen parks. The City would like to recognize and thank these organizations for their outstanding efforts in making Columbia Heights a better community in which to live and recreate. RECOMMENDED MOTION: Move to recognize and thank the organizations participating in the City of Columbia Heights Adopt-a-Park program, as listed in the Recreation Director's September 18, 1996 memo. COUNCIL ACTION: ADMIN: CCADOPT.REC CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT MEMO TO: FROM: DATE: SUBJECT: Mayor and City Council Randy Quale, Recreation Director September 18, 1996 Columbia Heights Adopt-a-Park Program Update I just wanted to give you a brief update on our very successful Adopt-a-Park program. The Adopt-a-Park program kicked off this past May in conjunction with the Heights Pride celebration. The program sponsors were the City of Columbia Heights and the Values First Youth Sub-Committee. So far, the following organizations have joined the program: Organization Leader Location Licensed Childcare Providers of Columbia Heights Hilltop Park Neighborhood Association Huset Park Neighborhood Association Oak Hill Baptist Church Twin Cities Unicycle Club Sister Cities Committee Cub Scout Pack 52 Target - Fridley Karen Kelzenberg Tom Ruen Karen Gutkaes Donald King Constance Cotter Bernie Szymczak Gwen Lande Sara Enersen/Rick Olson Gauvitte Park Hilltop Park Huset Park Huset Park Keyes Park Lomianki Park Sullivan Park Sullivan Park The above organizations were recognized for their participation in the Adopt-a-Park program in the latest City newsletter/Recreation brochure. Also, due in part to the publicity provided in our City newsletter/Recreation brochure, two more groups recently expressed an interest in the program. Valley View Elementary is interested in adopting McKenna Park, and Cub Scout Pack 92 wants to adopt Mathaire Park. That will give us a total of ten different organizations in eight different parks! As a F.Y.I., attached is a reminder memo that is going out to the current Adopt-a-Park program participants encouraging them to schedule their fall clean-up visits. In addition, I've enclosed a copy of the volunteer service agreement and the program guidelines for your reference. It is our goal to have each organization provide a minimum of three clean-up visits to their selected park every year. If you have any questions regarding our Adopt-a-Park program, please feel free to give me a call. I can be reached weekdays at 782-2860. PARKS: ADOPTMEM.FALL CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT MEMO TO: Adopt-a-Park Program Volunteers FROM: Randy Quale, Recreation Director ~ / DATE: September 18, 1996 SUBJECT: Scheduling Fall Clean-Up Visits With the recent cool temperatures reminding us that fall is on the way, it is now time to schedule a fall clean-up visit of your adopted park. As in the past, these are the guidelines you should follow: 1. When cleaning your park, make sure to: B. C. D. dress in old cloths; bring your own gloves if desired; bring your own rakes or shovels if desired; bring your own trash bags; 2. Below are some suggested work tasks for your park: A. Pick up trash and place in the trash bags provided. Upon completion, leave your filled bags of trash on site for pick up. Wherever possible, leave the bags in or next to any trash cans located in the park; B. Pull weeds from playground and ballfield areas; C. Pick up rocks from ballfietd areas; D. Rake or shovel sand to a uniform depth under playground equipment (sand gets kicked out to the sides due to use of the equipment); E. Look for any vandalism or damages to park property. Please do not attempt to do any dangerous type of clean up or repairs - just give the Park Department a call at 782-2880 and we'll handle ..... .' .., -,, , -. ........._---~ the probte,,m~ .~ ....... . .............. .~----~_- .......... .: ~-~: ~ ..... , .... ,,, ........... ~ ...... _~.~-- .......... , ~.~:. -:.~.:~:-~_~,~ The group leader should contact the Recreation Department a few days in advance of the clean-up visit and then once again after completion. Please let us know of any hazardous situations that you may have noticed and anything we can do to assist your next effort. If you are interested in performing other services in your selected park (planting trees, flowers, etc.) please give me a call at 782-2860. Enclosed is a copy of your current volunteer service agreement for your reference. If you have any new volunteers that are not listed on your current agreement form, please have them "sign up" on the new agreement form enclosed and return the completed form in the envelope provided. 5. If you wish to discontinue your group's volunteer service agreement, please let us know at this time. Please pass on my thanks to your group members; we really appreciate your support. If you have any questions concerning the Adopt-a-Park program, feel free to give me a call at 782-2860. Thank you again for your continued efforts in making Columbia Heights a better community! PKILKS: KDoP'rMF_M.I:ALL Col,,mhia Heights Recreation 530 Mill Street NE., Col,,~i& Heights, Minnesota 5S42~ Phone= 782-2860 ADOPT-A-PARK PRO~RAM VOLUNTEER SERVICE AGREEMENT{STATEMENT OF RESPONSIBILITY/WAIVER OF LIABILITY NAME DATE ADDRESS CITY HOME PHONE WORKPHONE ORGANIZATION ZIP *If this agreement is for an organization or group (more than one person), additional volunteers should be listed on the back of this form. This agreement is entered into this __ day of 19 by and between the City of Columbia Heights a municipal corporation (CITY), and (VOLUNTEER/ORGANIZATION). Whereas, the CITY has instituted an Adopt-a-Park program to encourage and obtain volunteer support from civic-minded entities and individuals for the development, improvement and/or maintenance of CITY parks; and Whereas, the VOLUNTEER desires to "adopt" a park voluntarily providing certain services; and NOW, THEREFORE, the parties agree as follows: 1. VOLUNTEER shall provide the following prescribed services at .3 o In recognition of the VOLUNTEER, the CITY shall provide recognition in CITY publications stating that the park has been adopted by the VOLUNTEER and the name of the VOLUNTEER continues to contribute their services to the CITY. Either the CITY or the VOLuNTEER-may~.terminate this Agreement at-anytime- by notifying the other party. The VOLUNTEER agrees that the performance of the services specified in the Agreement will in no way confer on the VOLUNTEER the status of CITY employee. The VOLUNTEER understands that the performance of volunteer services may involve some risk of injury or illness to the volunteer. The City of Columbia Heights will not be responsible for any injury or illness suffered by a volunteer during the time he/she is performing his/her volunteer assignment. The VOLUNTEER agrees to defend, indemnify and hold the CITY harmless from any claims, actions or other proceedings which may be brought against the CITY, its agents or employees arising from the VOLUNTEER'S performance of the services specified in this Agreement. VOLUNTEER PARKS: ADOPTAP .ARK ( Over ) CITY REPRESENTATIVE ADOPT-A-PARK PROGRAM ADDITIONAL VOLUNT~.~.RS I have read ~nd understand the AdoDt-a-Park volunteer service agreement/statement responsibility/liability waiver as stated on the other side of this form. ORGANIZATION NAME i Name Home Phone 2 Name Home Phone 3 Name Home Phone 4 Name Home Phone 5 Name Home Phone 6 Name Home Phone 7. Name Home Phone 8. Name. Home Phone 9. Name Home Phone 10. Name DATE Address City Zip Work Phone Signature Address City ZiR Work Phone Signature Address City ~ip Work Phone Signature Address City ZiR Work Phone Signature Address City ~iR Work Phone Signature Address City ZiR Work Phone Signature Address City ZiR Work Phone Signature Address City ~iR Work Phone Signature Address City Zip. Work Phone Signature Address City Zip Home Ph0n~ ll.Name Home Phone 12.Name Home Phone 13.Name Home Phone 14.Name Home Phone. 15.Name Home Phone Address City Zip Work Phone Signature Address City Zip Work Phone Signature Address City Zip Work Phone Signature Address City Zip Work Phone Signature Address City Zip, Work Phone Signature PARKS: ADOPT,AP. ARK Colt,~i& Heights Recreation 530 Mill Street NE., Col~a Heights, Minnesota Phone= 782-2860 GUIDELINES FOR ADOPT-A-PARK PRO~RAM (Updated - May, 1996) 55921 The following guidelines apply to the Columbia Heights Park and Recreation Departments' Adopt-a-Park program. o Program Objective: The adoption of a park or plot by an individual, group or organization to perform rudimentary tasks such as litter, glass pickup and basic gardening will enable the Park and Recreation Departments to: Effectively utilize its personnel and resources to concentrate on specific and more technical aspects of Park or Recreation maintenance operations. 3. The Adopt-a-Park program is divided into two distinct sections: A. Donations and Cash Contributions In this section, an adoptee may elect to make a donation or cash contribution in the following manner and purpose: i. Donate a one-time cash contribution for the purchase of flowers, a tree, shrubs or turf grass for a designated location within a park. ii. Donate an annual fee for the maintenance and care of flower beds, planter boxes, tree(s), shrubs, turf grass, equipment, materials or labor. iii. Donate money, equipment, materials or labor to make improvements in a park or plot, or to add a new facility such as a playground, picnic table, park bench, then elect to maintain the facility or equipment themselves, or pay an ' '~'~ ....... '~ '~% annd~'~*~ f~r Par~ Or Recreation personnel to maintain them. B. Maintenance Tasks and Services This section, an individual, group or organization may elect to adopt a park or series of parks, or a plot within a park such as: playground; flower bed; planter bed; basketball or tennis court; ballfield(s); etc., for the development, maintenance or beautification through the donation of labor and materials. The following are tasks that can be performed: i. Pick up litter, weeds and glass from all grassed and surrounding areas three times per year (more often if desired). ii. Pick up litter and glass from inside basketball or tennis courts three times per year (more often if desired). iii. Remove refuse from batlfield(s) three times per year (more often if desired). Pa_c e - 2 o iv. May elect to purchase flowers or bulbs and plant in prepared soil inside a designated plot and provide any required care and maintenance. May elect to purchase approved shrubs, tree(s) or flowers and transplant in a designated plot and provide the required care and maintenance. Each adoptee or donor will be required to sign an agreement with the Park and Recreation Departments indicating the tasks or services to be performed. The terms of the agreement will be for a minimum period of one (1) year, with a notice of extension to be submitted by the adoptee to the Park and Recreation Departments thirty (30) days prior to termination. The Park and Recreation Departments will provide recognition of the adoptee or donor in City publications. The recognition will be provided for as long as the adoptee actively participates in the program. The Park and Recreation Departments' staff will be responsible for initiating and implementing the following recommendations: Identify the job assignments best suited for volunteers and avoid high-risk assignments. Assure that all volunteers are properly orientated and/or trained for the assignment(s). C. Maintain records on use of volunteers, their training, acknowledgement by volunteers of such training. D. Obtain an agreement for the individual volunteer service. Maintain a central file system of these agreements. E. A volunteer injured while performing a service on behalf of the Park and Recreation Departments is considered a "non-employee" of the City of Columbia Heights for the purposes of Worker's Compensation. PARKS: ADOPTAP .ARK TO CITY COUNCIL SEPTEMBER 23, 1996 *Signed Waiver Form Accompanied Application APPROVED BY BUILDING OFF1C[AL CONTRACTORS Signcrafters 1996 BUSINESS LICENSE AGENDA LICENSED AT 7775 Main St. N.E. FEES $ 40.00 POLICE DEPT. MOTOR VEHICLE SALES *30 Minute Muffler Shop James Eng 5101 University Ave. 100.00 TO: FROM: SUBJECT: DATE: WALT FEHST, CITY MANAGER LOWEIJ. DEMARS ~ RENTAL HOUSING LICENSES SEPTEMBER 23, 1996 THE OWNERS OF THE FOLLOWING RENTAL PROPERTIES HAVE COMPLIRD WITH THE RE-LICENSING AND/OR LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE. I AM REQUESTING THAT THEY BE PLACED ON THE NEXT COUNCIL AGENDA FOR APPROVAL: ANDERSON, BRADLEY p. BOETTCHER, LARRY G. BOUCHARD, JASON BRUNSELL, JU'DITH BULLERT, OMER CHEN, CHARLES T. DOODY, CARRIE EMAHISER, EUGENE R. FERRARA, THOMAS FISCHBACH, VICKI GEORGE, GARY C. GERSITICH, JAMES M. GILLESPIE, ROGER GROMEK, THOMAS J. HANSON, JAMES C. JEFFRIES, DOLORES JOHNSON, CANDACE KHAN, FARZANA KORDIAK, THOMAS P. KORTAS, MARGARET LA_MERE, KEVIN P. LEMKE, JERRI L. LINDGREN, WAYNE E. LUCKING, WILLIAM D. LYNDE INV. LYNDE INV. LYNDE INV. MALIK, JAMAL McCLELLAN, DUNCAN 4357 7TH STREET 4032 VAN BUREN 1338 43-1/2 AVENUE 1401 42-1/2 AVENUE 1216 43-1/2 AVENUE 1207 43-1/2 AVENUE 3963 JACKSON 4034 4TH STREET 1035 43-1/2 AVENUE 4212 WASHINGTON 952 44-1/2 AVENUE 3811 TYLER 1010 42ND AVENUE 4340 QI~NCY 4609 UNIVERSITY 4641 4TH STREET 4622 JOHNSON 968 44-1/2 AVENUE 40 17 JEFFERSON 4308 4TH STREET 976 44-1/2 AVENUE 4110 6TH STREET 4210 QUINCY 1027 43-1/2 AVENUE 4425 UNIVERSITY 4433 UNIVERSITY 4441 UNIVERSITY 4600 4TH STREET 4422 MONROE F-1855 F-1841 F-1822 F-1813 F-1823 F-1839 F-1802 F-1857 F-1856 F-1860 F-1821 F-1820 F-1829 F-1846 F-1849 F-1833 F-1817 F-1827 F-1836 F-1866 F-1847 F-1810 F-1862 F-1840 F-1845 F-1844 F-1843 F-1828 F-1883 MEISSNER, RICHARD j. MELBERG, DALE E. MESSER, DONALD p. NESS, MILDRED PATEL, MI_VLJI N. SCHROEDER, JOHN SKALICKY, GARY J. SONNENBERG, DWIGHT W. STEVENS, ROGER C. TALVITIE, LUANN C. 72-IURAISINGHAM, DR. T.S. TILLER, JAMES E. UTKE, DAVID VILLELLA, DEAN M. WASHBURN, MARK A. 1348 44-1/2 AVENUE 3719 PIERCE 4344 QUINCY 1110 43-1/2 AVENUE 939 42-1/2 AVENUE 3702 POLK 4220 QUINCY 1111 42-1/2 AVENUE 1317 42-1/2 AVENUE 4456 WASHINGTON 1000 41ST AVE. #312 4600 POLK 3947 ARTHUR 1220 44TH AVENUE 4656 POLK F-1853 F-1861 F-1838 F-1831 F-1809 F-1874 F-1814 F-1801 F-1837 F-1842 F-1864 F-1876 F-1832 F-1865 F-1872 BRC F]:NANC]:AL. SYS'T'EM 09/20/96 09:20:44 Check History FLJN)} RiiiX]AF;': F:'L)NI) D E S C R t P T t O N 101 20 .1. 203 204 205 2.1.2 2:L3 225 2~':; 5 240 250 274 40t 406 412 415 43.1. 60.1. 602 603 609 65.1. 701 7.1.0 720 880 884 885 887 COMMUI"I.I:'T'Y DEVE]._OF:qqFZNT F"UIqD F:'AF;~ KV ]] EW V ]]I,.,LA I"tOR'T'H ECONOM]:C DEVELOPMIENT AU'FH SEC"FI'ON 8 S'FATE A:I:D MAZNT'ENANCE PARKV I EW VILLA SOL,rT'H CABL.li:". ')"lEl...lii:V :I:S RENTAL I-IOL.kS]: NG L :[ BRAF~Y COI... HGI..ITS COI-"-'S GRANT .... OVE]:~'T ]: MI-Z CAI::' ]: "f'A L MIZD'I"F;X]t,.I Z C DE:VE],..OF:'Mt:T,N T (:.'.Al::' t "F A f... CAP.I:')"AI... Z MF:'F;,'OVti[ME]qT -. F'Z R C'.AP tEQU ]: F:' RE:F:'LACIE-GEiNFZF;,'AL WA]"E]:~ UT ]]._.l: ')"Y SE],,JI!i]:;,' U]"][L ]: TY IkE]::'USE F'UIqD 1... ]: Q U 0 WA'TIER COblS]"F;,'L;CT]:Otq F:'UIqO C E]"l"f' F;: AI... E t"II.']]:;X}; Y MAlqAGlii]qlii]'-lT DATA F:'F;X]CE',~;,c.'; I big t-"'ERM [[ T SURCHAFd.};E C OI"IT F:: I B U"f'tii]) F'F~:OJEX]:T,S-REX] Z NSLJt'"<AIqCE E,SCROW I::'t..,EX BIEtqI.E]:' ]] T 't"RL.IST F:'UIqD 'TOTAL AL.L. F:'LINDS DISBL.tRSIEMENTS 54,846.68 4,015 ,, 90 6 :, :153., 31 :I. 87 .. 32 76.00 .I. 7 :, 0~:;5 .. 25 3 :, 306.64 2,896 .. 57 :t. 40.62 .1. :, .1.' '~ ,, 68 45.77 324,, 50 ~7.50 980 ,, 0() 2~' :, 906 ,. 00 35 :, .1. 58., 48 70 .., 264 ,. t 8 12,787.60 67,856..1. I 49 :, 296.90 376. 331.73 266 ,. 54 4 .~ 489.47 7,002 ,, :I. 6 3,361.47 ['~86 .. 5 t t0S~ ,. 44 :1. 3,620., 02 232,362.52 7 .,~ 458 ,. 82 1:,001,849.69 BANt< I:~I~i:CAF:': BAN K NAMtE I) I SBURSEMEN]',S BAN K [:]:F.IF.i]C;I< t IYG ACCOUNT 'T'OTAI_ ALI... I']ANt<S i, 00:l. :, 849.69 :t., 00.1., 849 ,, 69 BRC F'INAI"ICIAI... E;YSTEM 09/20/96 09: 2 Check 9/23/96 BAIq K VE]NDOR BAN K CHE:CI<:I:I-1(3 ACCC'IUIq"I" AIR "f'OUCH CEI...I...L.II...AF;: AL. LlliF. D I~I...AC;I<TOI":' COHF'AI'.IY .Blii]_.I...BOY BAR ,c.';UI::'PL.Y BI.~]...I...BO Y COI:~F'ORA"F.I: ON BE:RGFORI) TRLJCK:I:NG BI...UI!.']~I.=.]...5 TRE:t~: SI~!:RV.T.C]:Z CO LI...OL~A/CAF;,'ME:I... 0 Dli!:Lli~G~RD TOOl_ C(3. I:.'] A G L.F.!: W 1' NI!!: C 0 H F' N A Y I='lii:l"l S~ '¥/WAi...TE:R G~NZ.I~i:F;~ t) :1: ST. .l: NC. Glii:NU:ENI~ PAF~T.~-~/N~I='~ AUTO GOOI)]:N CO, GOV ' T 'FR~ :F. N.l:lqG SE:RV :1: CE O]UZY/ROBEF¥1F I"lli~: I (3t'iTE.~ E:I...E:CTR :1: C I NC, JI[JI~N~'31ZIIN BI:;X3S. I...I:QUC)R CI:3, K E:WA T'¥'/CI'-I~ F:t...E: K 0 F:'P ]:. E/F:'AUI... KUI:~:THtZR t):I:E~T, M C G iii: Iii: / M :l: C H ~ I'Z L. MI!i:D]:C~]:NE: LAI<I.:!: TOLJIr~E; M :[ Iq NE.'GAE;CO M .T. I',IT E]:b-"W E: I ~.~ M At',I M Olii:LLER/I<ARE. Iq N S F' Iq E:I...SON/F:'A'FR ]: C K N :1: GHT I 1"I(3 A L.E:/T EI:;~E]qC E: NORTHI._~IqI) E:L..F.'.=.CTF~::[C SUPPL. OI...~EIq/E:L.E~NC)R I::'~F~TS I='I...U~3 I='AUST I,~i; & F:'I.=:7¥'TY CASH .... 1:3AF~Y ~1=~'¥1~. PE:TTY CA~31"I - J~I"I]:CE MCGH PI'i]:L.L:[I='~ WI:NE & ~.~t=':[1:¥¥~3 I='II',IE: CITY C F.i: & I) I='F< I OR W:I:NE I='l:~:Ol~i:X PHOTO E;YSTE:H QU~L.]:TY W:[NE: & SI='IR.T.T~3 E;I"IUL. L./BRE:T'¥ ~3'¥AR 'FR :I:BUNE: E;U!E~URBAN RUI':~BE]:;~ STAMF' W :1: btFZ COMI='AN Y/THI::-. ANOI<A COUNTY E.~OEXI:~t... ,c.;I'ZF::V Blii:CI<F.'!:R COUNTY CHIt_D SLJF:'P I)AF<E:/SAM ]: I-t .i. s to ry CI=IUNC :1: I... 1... :1: CITY OF COI...UI'IB:I:~ I-'II.:.].I:Gt--IT,~ GI...540R-~04.30 F:'~GI.=.': I C Hli:'. C.' K NLJMBI[.:R AMOI. JN'F 61131 61.1.33 6.1.134 61135 6.1..1.36 6.1.137 6.1.138 6I .1.39 6.1..1.40 6.l .1.41 6:L :L43 6:L 147 61:1.49 6.1..1. 50 61151 6.1..1.52 6 :L 159 61.1.60 6.t. 16.1. 6.I. :L67 61168 61169 61170 61171 61172 6.1. t73 61.1.74 61176 6.1o .1.77 6.t..1.78 72 ,, 18 · :~L=, .,, .1. 58 ,, 48 252.59 12,723,, ::;7 I :, 228.80 .1..1. :, 1,876.00 ::;4,, 60 611.42 18 :, 96.1. ,, 95 4.1.. 47 1.1.8.32 .1.00.00 27 :, 310.. 58 .1. 00.00 16,250 ,, 00 20 .,, 249.90 831., 82 16.47 97,111.95 2.44 1 :, 364.00 14.75 3 .,, 196.82 .1.9.60 50.28 8 ,, 08 3.57 26.77 39.00 238.47 600.20 109.30 46.01 10,654.05 34.00 3,895.40 10.28 1,042 ,, 04 16.1.. 84 :301 .. 60 26.63 358 ,, 80 586.50 317.. 25 200.00 BRC FINANCZAI.., SYSTEM 09/20/'96 09 ~ 2 Check 9/23/96 B A N K V E t'I I) 0 R BANK (.']I"I]!~.C]<]],I(}) ACCOUNT F'IRST COMMUNITY C'.RE])IT U GREAT WEST LIFE & ANNUIT HEAL. TH F'ARTNEF~S :[CMA RET]:REMENT TRUS'T 45 ]:SANT:[ COUNTY F'AMIL. Y SER ME:D :I:CA CHO I CE M t C KEL. SON, TRUS M:[NNE:SOTA MUTUAL. L. IFE I%1 STATIZ RE:TZREMENT SYST NORT'HE:AST STATE BANI< NORWE:ST BANI< -' F'AYF(OLL. A I::'E:F~A F'IZRA .... I)EF ]:NEI) CONTR ]:BUT F:'EFb~ - F:']:RE RE:L ]:EF' F:'ERA POL.]:C:E REL.]:EF:' CONSO F:'L~BI...]:C MAI'lAGERS ASSOC]:AT STATE C:AF':I:TOL. CRE]) UN]:ON :1.2].6 UN]:ON 320 AARP A]:R TOUCH CE:LL. UL..AF;t ANOKA COUNTY IqOTOR VEI"t]:C B E: E F ~ 8 / 8 FI ]: R L E Y BEL. LBOY BAR SUF:'F:'LY BtZLI...BOY C:ORF:'OI:~AT]:ON BONA/KAREN K COCA-'COL. A BOTTL. ING M]]t)WE COL.L. OVA/CAFUqEL.O D A R E: / S A M ]: DE:L.EGARD TOOL CO, 1} ]: E:TZ/VAL. EAST' SI:DE BEVEF(AGE CO GOOD]:N CO,, J E N S E N / N ]: E L. S KAL.I...ESTAI)/GAF~Y KE:WATT/CHARLE:S M A G E~: E/L.. ]: N I ) A MARl< VI:I: DJ:ST,, M :1: N TE F ~'- N E ]: S M A N MN DEF:'T OF REVENLJE MUN t C :1: --F:'A L 8 MYAS ._ MN/~AU NATIV:I:TY - HAUMC/THE NATL RECREAT]:ON & F:'ARK A tqlZN FOGEY F:'OLL IqORSE]'IAN AWARDS & EN(:')RAV NORTH STAR tCE History COUt',tC ]:t... 1... ]: C]:TY OF." COL.UMB:[A HE:I:()HTS GL 540R--V04 ,, 30 F'AGE 2 CFIECK NUMBER AMOUNT 61179 6,1.].80 6.1. 18]. 6].].82 61183 6]. ,1.84 6 ]. ]. 85 6 .I..1.86 61 ].87 6t ].88 6.1. 189 6.1. :1.90 6.t. 191 61.1.92 6,1. :1.9::; 61].94 61 c ~.: 6:L.1.96 6.1. 197 6.1.1..99 61200 6].201 ff., .1. 20::'. 6120:_"; 6 :I. 204 6.1.205 6,1.206 ~.1.207 6.1.208 61209 6,1.2.1.0 6121]. 61.2:.1.2 61213 61:'2.1.4 6:1.2.1. 5 612].6 6].2].7 612.1.8 6.1.2].9 6.1.220 6,11.22]. 6.1.222 6:1.22::5 6].2.24 6].225 6121'.".6 1,795 ,, 00 4 :, 6::;0 ,, 50 ].3,663.76 6,533.65 ,1.30.00 22,232.77 350.00 592 ,, 50 904 ,, 00 39,38::; ,, 26 22 :, 524.88 22 :, 297 ,, 98 94 ,, 62 ~'589.5~':; .1. :, 32.1. ,, t4 60 ,, 00 ]., 295 ,, 00 80 ,, O0 924.00 272 ,, 00 8.38 274 ,, ].8 39.00 .1. :1.8 ,, 10 5 :, 293 ,, 46 :t. ,1.9 ,, 16 2,364.03 .1. ,, 988 ,, 00 800.00 57,,26 6.92 94 :, 935 ,, 55 169.24 187.05 5.98 40.26 ]. 19 ,, 82 2;]., 395 ,, 2]. 2,080..1.8 9 ,, 854 ,, 00 260.00 3,150,,00 88 ,, 00 160 ,, 00 47 ,, 52 255 ,, 60 BRC FINAIqCIAL. SYSTEM 09/20/96 09: 2 Check. Flistory 9/23/96 COUt,ICIL.. l...I,~i;T CITY OF' COL..LIMY..~IA HEIGHT8 GL540R-V04.30 F'AG[< 7:7 B A I',1K V E N D 0 R CFIECK NUMBER AMOUI,I]" BANK C;HliiZ) KING A[]COLJI,IT F'EF:'S I-COI...A-7 UP F'ETTY CASH - GARY BF<AATE F'E:TTY CASH .... 3ANtCE MCGI"I F:'E'F'¥Y CASH - KAREN MOEL.L I:~E:X I)ISTRIBUTIIqG CO ,~; A I"I,S ~63..1.0 8JOiiiREN/8OI,IJA 8F:'ORT SUF'PI._Y GROUP STAR TRIBUNE S'¥EFFE]-t/DEBORAH L.. TO'T'AL. TOOL ,C.;L)F'F:'L.Y INC WHEEL.ED C, OACH WINE: COMF:'ANY/TFIE: A T & T C, ONSL)ME]:;: F:'RODUC'¥ A ]'&T WIF:,'E]...E88 ACC'-OUN TEMPS ACE: FIARDWARE AD'r A I R TOL.ICFI Ctii]...t...L.II...AR AI...I.. I'--IF~I:-] TEST AMERICAN LII,tEN SUF:"PLY CO AIqOKA COLII,IT'Y LAW EIqF-'ORCE ANOI<A CTY VOLUI,ITE:E:R ALLI AF~AMAR K AT & T BARNA GUZY & STEF'F:'EIq I_TD BAUER BU].'I_T TIRE & BATTE BE:RNICK AND I...IF-",~i;ON BI:'I/WOODI...AKE SANITARY SE B I F'F ' S .. I NC. BITUM]:NOU8 ROADWAYS, INC BOB'S RADIO & TV SI.-ZRV.I:CE BRIGHTON EXCAVATI CAF~'.I...80N E:Q U I F'MI;.-'.Iq T CATC8 F:'ART8 8E:RVICE: Cli~.IqTRAL [;HEROKEE: PSWER EQUIF'MENT CITY F'AGES CITY WIDE I._OE;KSMITHING COCA-COI...A BO]"TL. ING MIDWE COLUMBIA I-.IGTS--F'RIDL. r:i:Y KI COMF:'LFI"FZF~ C I TY CC}MPUTE:R CORF" COIqI,tE:LI..Y INDUSTRIAl... EL.EC CROWN Fli~:NCE & WIRE [:,'SE] CRED ]: T SE:RV ICES CLIRTI8 1000 61227 936.86 6.1.228 93 .. 30 61229 77.03 6.1.230 58. :1.3 6123.1. 275,246.27.'1. 6.t. 232 74 ,, 54 61233 100 ,, 00 61234 :1.09.44 6.1.235 16.06 6.1.236 40 ,, 16 6.1.237 1.1.0.78 6.t. 238 69,990 ,, 00 61239 79.05 6.1.24.1. 47 ,, 82 61242 2.1.. 30 6.1. 243 905.89 61244 455.5.1. 6.1.245 4.1.3 ,, 22 61246 50.97 61247 200 ,, 89 61248 91.02 6.1.249 540.00 61250 6.00 6125.1. 363 ,, 42 61252 96.13 6 .1.253 .1. 3 :, 620.02 61254 48.89 6.1.255 2 :, 776.75 ¢.->.1. 256 48 :, 967.39 6.1.257 549 ,, 86 61258 641.59 6.1.259 59.95 61260 281..1.6 6.1.26.1. 85 ,, 20 61262 135.92 6.1. 263 61.06 6.1.264 99.61 61265 420.00 61266 69..1.8 6.1.267 229 ,, 25 61268 152.80 6.1.269 93.69 6.1.270 I , 707.20 6:[27.1. .1. ,078 ,, .1. 5 6:[272 88.40 6.1.273 .1.0 ,, 00 61274 3:1.9.3.1. BRC F'.TNANCZAL SYS'T'L:.]M 09/20/96 09: 2 Check. His±ory 9/2~':;/96 COLfl,K]ZL. L]:ST CZTY,OF:' COL_UMB]~A HE]~GHTS GL540R-V04.30 F:'AGE 4 BAN I( VENDOR CHECK I"RJMBER AMOUN'T BANK CI,.IECKZI,IG ACCCIUIqT I) C HEY COMPANY ]}AL_CC) ENTERF;'R.TSES .'1~ DAVZES WA]"ER EQUtF' CO, DON'S CAR WASHEES t) t.J E; ]" ]] N/R ]~ CHARI) E]..,EC't"F;~ZC F:' ]]:q::': & SE]CURZTY r:'}'IE:RGI NG Ttii:CHNOI...OG t ES CO F:'ADDEN F:q. JI~'IF:' F:'I..,ANAGAN SAt.,ES .T. NC (3 AI...L.:i.~ ZIqC [3EBE~RT F:'LOOR COVERZIqC-) IN GL..ASS MAST'ERS GL..ENWCJOD ];I',IGLE~,JOOD GOOD MD/ DR GARY GOF'HER STATE OI'~tE>..CAL. L.. HANCE COMF:'AN ]]ES H E t (7.~ H T S-lq OF;,'T HI~:A,C~ T HE ~1~ NF;.i:I:CH EIqVlii:L..OF:'E COF;,'F' HIZ I Fl ]"Z / E LJ Slii:B I U HOL ]:DAY ST'AT]:OI'.I HOSF']:TAL.]:Ty 8LIF:'F:'L.Y COMF'A ~'.¥ H L.ARSON EL.ECT'IR]:C COMP J ~I~ N D R A/F'A'T' R I C ]~ A K MART Klii]'qhlI'T'Z ;.'; G I<I~i~MNITZ/CL]~F Ktii]qlqli:]DY & (3RAVE]q K t... E I N E / E V E L.. Y N Ko'r) A I</EAST'MAN LAC:AL.. EJ.TtLJ]~ F:q'qliiJ',tT ].' NC: L..AGERQU ]:ST CC1RP. LA t<E MANACq::'iMEI',IT I NC I...EE]:." 13ROS, I...UCENT TE]CFII',IOLOC.~]:ES-AT& MAC QUEEN E:QUZF:'MLS.:NT CO,, MA S ¥',t~ C:OF;,'F'. I~IEDT'OX I-A130RATOIR.TES, .'[NC ME:NARI)S CASf"t~A¥ L. UM13EI:(-'F ME:'t"ROF'OI...]:TAN COUt'IC.T.t_ WAS M]:DWE:S'T 13t. JS]:FIE:SS F'F;,'ODUCT Iq :1: )}WEST RAg.'[ A'TOR M ]:t',IAF~'. F:'OF;.':[) MZt'qNEAF'OI...Z~'; SAW CO,, M ]: N f, lE G A S C 0 M :1:lqtql.T. SO TA 131...UL:.]::'R.'[ Iq'T M ]:I"INESOTA COACHES M:[NNE:SOTA PLAYGROUND ZI'~I(.'; ["(I b{NE]!']OTA ~I. JN PU]?,L.. ]: CAT I 0 6.1275 161 ,, 68 61276 29~'S ,, 40 61277 484.46 61278 600 ,, 00 61279 35 ,, O0 6 ::t. 280 49 ,, 00 61281 I ,476.09 6:1.282 207 ,, 35 6128L3 29 .,, 906 ,, O0 61284 319 ,, 82 61285 225 ,, 00 6.1. 286 190 ,, 00 6.]. 287 ~;2.09 61288 60 ,, 00 6.].289 110.25 6:I. 290 147 ,, 75 6:1.291 :L 5 ,, 00 61292 :348,, 26 6129~:; 35 ,, 00 61294 20 ,, 85 6:1.295 159 ,, 75 61296 6~'~ ,, 23 6.1297 70 ,, O0 61298 77 ,, 53 6.].299 5.92 61300 124 ,, 82 61301 40,,60 6.T ~02 :L .,, 408 ,, 01 61303 282 ,, 59 6 .T .]!,O 4 547 ,, 04 61305 969,00 6]..306 167 ,, ~':'; 0 61307 2':254, i':]7 6.1. ~.".;0:~ 925 ,, 63 61309 821,78 61~.5:1. 0 57 ,, O0 61311 363,,95 61 ~':; .'t. 2 66 :, 2:47,00 61313 135 ,, 57 6 .:1. ~'; :L 4 128 ,, 87 61315 668,83 61316 .'L 15 ,, 57 61317 I :, 446,, 85 61~.3:1.8 25 ,, 59 61319 200 ,, 00 61321 13B,, 60 BI:lC I='tlqANCIAI-. SYSTE:M 09/20/96 09: 2 Check H:i..story 9/23/96 COLJI~IC:I: L CITY OF COL. UMB.'I:A GL540F;.'--V04 ,, 30 F'AGIE BAN 1< VE:ND[]R CHF....:C K NUMBER AMOUNT BANI( [:;l"lli:.:'[:; K :E I'-IG ACC[:]UI,I'T' MN COMMUNI-~'Y F'Of...IC:ENG MN STATt'E TREA.S BUILDING 1.1 S P NATl... I~IECRE:ATIOIq & F'ARK A I.IIE L ~ 0 N / P A T R :[ C K NE:Wt~AN SIGNS NORTH METI:~O MAYORS ASSOC IqORTH STAR :[CIE NYSCA OF'F:' I CIET E:AM OHI...I N SAt...ES F'AM OIL INC F:'IETTY CASH --' JIM BETTE:ND F']:OlqlEEI;: I:~:EM & WHIEIEI... CO,, F'I TNE:Y BOWES LOLII ~;V t I...I.-tE I::'O~TAGIE BY PI"IOIqE~ SY~TEM F:'FtOE:X PHOTO SYSTEM QUIIql...AN F'UBL. ISH~I~IG CON R & R PRODUCTS RAF' :[ T I:'R I NT I NG - I::'R I DLE:Y REID & A~;SOC/JOHN E- F~IENTAL 17~SE:ARCI~ SIERV]:CE:S RIETAIL DATA SYSTtEMS OF M ROB:[NSON LANDSCAF'ING INC I~OSE:DAI..E: CHE:V ~AI::'IETY KI...IEEN CORP SCHINDI...E:R E:I...EVATOR CORF' SIENTITY SYSTEI"I~ :I:NC ~;IERCO LABS SOUTHAM BUSINESS COMM ST ZOSEPFI ' S EQU:I:I::'ME:NT STIEI~I._ING SUF:'PLY Il,lC SUBURBAN TIRE ~;E:RV:I:CE ~YSTIEMS SLJF'F:'LY :[NC.. TACTICS L. AW E:NFORCEMIENT TAUTGIES, RIEDF'ATI'~, & CO TAYL. OR TE:LE:F'HOI~IE SYSTEMS TOWN & COUNTI~Y OI::'F' :t: CIE CE TF~LJD;F~EEN CI..IE:ML. AWN 'T'WIN CITY WHE:EL COVIER~ LJ S WE:ST COMMUNICATIONS UN :1: F:'[:]RM~ UNL I M Z TE:D :E NC V E: R'. -. T E: C I..I V[:]~S I...IGI-~T llqG W & W [SEH~IERATOR REBU:EI...DE W W GF~AINGIER WOL.VERTON ~ R F'E:F~RARO/RO 613~2 30.00 6.1.323 386 ,, 5.1. 613~4 24,298 ,, 52 6.1.75175 5 ,, 00 61326 1.t. 2.18 6.1.327 656 ,, 04 61328 102.00 6.1.329 .1., 3:.:;4.88 6.1.330 :1.20 ,, 00 6:1.3~':~ .1. 950 ,, 40 6.1332 55..O5 6.1.333 279.31 61334 50 ,, 00 6.1. 7.~35 .1.29 ,, :1.8 61336 207 ,, 50 6:1.337 6,49.1. ,, 66 6.1. 338 39.67 61339 69 ,, 78 61340 38-7.29 6134 ~. :1.9 ,, 00 61342 990.00 61343 30 ,, 00 6.1.344 72. O0 61.345 120 ,, :1.3 61346 :[3 ,, 84 61347 193,, 96 6.1. 348 311 ,, 70 61349 .1. 50 ,, 00 6.1.350 126 ,, 00 61351 67 ,, 50 61352 479.25 613 L~3 5.1.5 ,, 46 61354 436.62 61.355 :L 83,, 11. 61356 611.04 61357 75,, 00 61358 376.41 61359 3,040,, 58 61360 41 ,,73 61361. 79 ,, 88 61362 3,027.24 61363 349.90 61364 56.92 61365 97.13 61366 125 ,, 38 61367 224 ,, 44 61368 123 ,, 38 :1. :, 00.1., 849 ,, 69 POLISH AMERICAN HERITAGE MONTH PROCLAMATION Mayor Jmtp~ noaa~ O. Jo~y W~r [ P~ WHEREAS: October is Polish American Heritage Month, which is a national celebration of Polish heritage; and WHEREAS: This observance also recognizes the Polish culture and pride in cooperation with the Polish American Congress and Polonia across America; and The Polish American Heritage Month Committee is celebrating the fifteenth anniversary of its founding since being recognized in the City of Philadelphia, Pennsylvania; and WHEREAS: The purpose of the Committee is to bring attention to the contributions of Poles and Polish Americans to the United States and worm history; and WHEREAS: In 1996 the 205th Anniversary of Poland's Constitution is being observed; and WHEREAS: The City of Columbia Heights has many residents who take pride in their Polish heritage and ancestry. NOW, THEREFORE, BE IT RESOLVED, that I, Joseph Sturdevant, Mayor of the City of Columbia Heights, do hereby proclaim October as Polish American Heritage Month in Columbia Heights. Mayor Joseph Sturdevant October 1996 590 40771 AVEA~'E N.E., OOlJJMIF. A t~IGHTS, MN 55421 PHONE (512) 782-2810 FAX (612) 7~2-2&91 TDD (522) T82-2806 City of Co[um~ia Hechts does not discriminate on the of di~a~i[ity in empFzndment ar the trrovision of services 'I.q~l Opportunity Employer WOMEN OF TODAY WEEK PROCLAMATION Mayor Joseph Smrdtvam Costatcih~e~2ers Donald G. Jogy Meg Jones Gary L. Peto'son t2ffy Manager Waiter R. Fd~r~ The Minnesota Women of Today and the Columbia Heights Women of Today have set aside the week. of September 22 - 28, 1996 to recognize the many community activities of dedicated Women of Today across Minnesota; and WHEREAS: The Minnesota Women of Today is an organizan'on of young people in many communities; and WHEREAS: The Minnesota Women of Today and the Columbia Heights Women of Today are dedicated to actively promoting such public awareness and service programs as Cystic ~brosis; Lupus Foundation of America, Minnesota Chapter; Association of Retarded Citizens and March of Dimes; and The Minnesota Women of Today and Columbia Heights Women of Today provide personal enrichment and leadership training for young people ages 18 - 40; and The Women of Today believe that "through us great lessons can be learned, worthy deeds performed, and a hand of fellowship extended to millions of women everywhere." NOW, THEREFORE, I, Joseph Sturdevant, Mayor of the City of Columbia Heights, do hereby proclaim September 22- 28, 1996 as WOMEN OF TODAY WEEK IN COLUMBIA HEIGHTS, MINNESOTA, and encourage active participation in the work of this very worthwhile organization. Mayor Joseph Sturdevant September 1996 YgO 40TH AVEJVUE 3LE. , CO~ ttEIGTfI~o MN 55421 PHt2hVE (612) 782-2810 FAX (612) 782-2~01 TDD (612) 78~-2~06 rITte Oty of Columbia He~hts does not discriminate on the basis of disability in employment or the provision of services Equal Opportunity Employer CITY COUNCIL LETTER Meeting of: September 23,'1996 AGENDA SECTION: PUBLIC HEARING /_ ORIGINATING DEPARTbfENT: CI%~/ 5LANAGER'S NO:~ CITY MANAGER'S APPROVAL ITEM: SECOND READING OF ORDINANCE NO. 1331, BY: Walt Fehst BY:/~-///~~ ORDINANCE A/~ENDING CHAPTER 2, SECTION DATE: 9-11-96 DAT VACANCIES IN THE COUNCIL , · Since the resignation of Bruce Nawrocki effective the end of 1994, the Charter Commission has been studying Chapter 2, Section 9 of the City Charter as it relates to vacancies in the Council, and how they are filled. The Charter Commission has compared and reviewed this section of the charter with the corresponding section of several other city charters {Anoka, Brookl!rn Center, Bloomington, Coon Rapids, and Fridtey to name a few). After considerable discussion on this section, the attached revisions were voted on over time by the entire com/nission, and first and second readings have been held at that level. In summary, changes are suggested for the following areas: addition of "cessation as a resident of the city" as a reason for a council vacancy addition of "for any other cause as may be provided in Minnesota Statutes, as amended" as a reason for a council vacancy addition of a timeline and multiple steps to be taken after the vacancy is declared by the Council. Attached is a copy of the proposed changes in ordinance form. The first reading was held on September 9, 1996. RECO~NDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOM~LENDED MOTION: Move to adopt Ordinance No. 1331, an Ordinance Amending Chapter 2, Section 9, of the City Charter Pertaining to Vacancies in the Council. COUNCIL ACTION: ORDINANCE NO. 1331 BEING AN ORDINANCE AMENDING CF_APTER 2, SECTION 9, OF THE CF~ARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO THE VACANCIES IN THE COUNCIL The City of Columbia Heights does ordain: Section 1: Chapter 2, Section 9, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: CHAPTER 2 FORM OF GOVERNMENT Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, removal from the city, continuous absence from the city for more than three months, or conviction of a felony of any such person whether before or after qualification, or by reason of the failure of any council member without good cause to perform any of the duties of membership in the council for a period of three months. In each such case, the council shall by resolution declare such vacancy to exist and shall forthwith appoint an eligible person to fill the same until the next regular municipal election, when the office shall be filled for the unexpired term; provided that any vacancy resulting from a recall election or from a resignation following the filing of a recall petition shall be filled in the manner provided in such case. IS HEREBY AMENDED TO READ AS FOLLOWS: CHAPTER 2 FORM OF GOVERNMENT Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, res nation, removal from office, ......... fr .... ~ ~ cessation as a resident of the city, continuous absence from the city for more than three months, or conviction of a felony of any such person whether before or after qualification, of the failure of any council member without good cause to perform any of the duties of membership in the council for a period of three months or for any other cause as may be provided for in Minnesota Statutes, as amended. In each such case, at the next regular meeting following receipt of notice by the council of one of the foregoing conditions, the council shall by resolution declare such vacancy to exist ~ ~ ~^~-.-~. ~ ..... an ~ .... parson to fill thc oamc until +~c next .~= ............. ~ ........... , ..... n thc o cc ...... bc casa. unless further investiqation is required. Notice of said vacancy shall be posted at city hall for a period of two (2) weeks from the date of the adoption of the resolution declarinq said vacancy. Notice shall also be published in a desiqnated city newspaper for a period of two (2) weeks as soon as possible after the date of the adoption of said resolution, with the publication beinq completed no later than thirty (30) days from said date. Applications shall be souqht and accepted from individuals interested in fillinq the vacancy, which applications shall be submitted to city hall, to the attention of the City Clerk, within 45 days from the date of said resolution. The council shall interview each of the applicants'within 30 days from the close of the application period, and shall conduct said interviews in an aqreed upon uniform manner as a council. After said 30 day period, the council shall make its appointment from the pool of applicants within 15 days, whether done so at a reqular council meetinq or a special meetinq. The individuals so appointed shall fill said vacancy until the next reqular municipal election, when the office shall be filled for the unexpired term by an eligible person elected at larqe in the manner hereinafter set forth; provided, however, that if a vacancy is declared by resolution after March 31st in the year of a reqular municipal election, then the appointment process as set forth herein shall not take effect and any such vacancy shall continue to exist until said election, at which time the vacancy shall be filled for the unexpired term by an eliqible person elected at larqe in the manner hereinafter provided. Notwi~hstandinq anything to the contrary herein, any vacancy resultinq from a recall election or from a resignation followinq the filinq of a recall petition shall be filled in the manner provided in such case. 9: \munic\heights\section9. ord Section 2: This Ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: Second Reading: Date of Passage: September9, 1996 Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of:9/23/96 AGENDA SECTION: PUBL 1C HEAR 1NGS ORIGINATING DEPARTMENT: CITY MANAGER NO. ~ PUBLIC WORKS ITEM: PARKING ORDINANCE AMENDMENT BY: M. Winson BY: NO. ORDINANCE #1332 Ms. Amy Ferman, owner of Pro Billiards of 4040 Central Avenue, has requested the Parking Ordinance be changed to accommodate her business hours. Currently the Parking Ordinance prohibits parking on City Streets from 2:00 a.m. to 6:00 a.m., November 1 through March 31. Pro Billiards is open from 11:00 a.m. to 4:00 a.m., two hours after the parking ban goes into effect. For safety and convenience, Ms. Ferman has requested patrons be allowed to park on Central Avenue. Staff contacted Mn/DOT's Spring Lake Park maintenance facility concerning the snow plowing operations. Extended parking hours on Central Ave. would not be a problem. Staff also looked into issuing of permits for parking in the 4000 block of Central Avenue during the winter months. Police Chief Johnson has reviewed the permit section of the No Parking Ordinance and is suggesting mending the City Ordinance by adding a section which would allow permitting for businesses that are open after 2 a.m. from November 1 through March 31. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance 1332, an ordinance amending Section 7.205 (13) of Ordinance No. 853, City Code of 1977 for October 14, 1996, at approximately 7 P.M. MAW:jb 96-454 COUNCIL ACTION: ORDINANCE NO. 1332 Being an ordinance amending Ordinance No. 853, City Code of 1977, Relating to Overtime Parking. The City of Columbia Heights does ordain: Section 1: Section 7.205 (13) (a) of Ordinance No. 853, City Code of 1977 which currently reads as follows, to wit: 7.205 (13) (a) Permits in excess of five (5) in any calendar month shall not be granted unless the Chief of Poice determins that the applicant cannot park on the property upon which his residence is located without violating the zoning laws relating to permitted offstreet parking areas or that the applicant cannot reasonably or legally drive the subject vehicle to any other place on the property where his residence is located without violating the zoning laws relating to off-street parking. is hereby amended to read as follows 7.205 (13) (a) Individual Applicants Permits in excess of five (5) in any calendar month shall not be granted unless the Chief of Police determines that the applicant cannot park on the property upon which his residence is located without violating the zoning laws relating to permitted off- street parking areas or that the applicant cannot reasonably or legally drive the subiect vehicle to any other place on the property where his residence is located without violating the zoning laws relating to off-street parking. Business Applicants The business owner demonstrates a business-related need to have customer parking on City streets past 2:00 a.m. during the period of November 1 of each year through March 31 of the next succeedin~ year. Section 2: Section 7.205 (13) (f) of Ordinance No. 853, City Code of 1977 which currently reads as follows, to wit: Ordinance 1332 Page 2 7.205 (13) (f) No permit shall be valid unless clearly displayed upon the permitted vehicle. is hereby amended to read as follows: 7.205 (13) (f) No permit shall be valid for individual applicants unless clearly displayed upon the permitted vehicle. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. Offered by: Seconded by: Roll Call: First Reading: Second Reading: Date of Passage: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: SEPTEMBER 23, 1996 FOR CONSIDERATION I~)sRF ~RCTIONITEMS IGINATING DEPT.: CITY MANAGER AGENDA ..... :OTHER RESOLUTIONS/ORDINA C NO: 7 INANCE APPROVAL ITEM: APPROVING THE USE OF NEW DATE: 9/16/96L/,,J~I~(,J~- D~T ..~;/ / RETIREMENT FACTORS BY"- ~'" ~//?~ NO: '~ ~ , , State legislation changed PERA pension payments for the police and fire retirees to allow for earlier retirement at less of a reduction in their PERA pension. This change is also available for PERA consolidated members. These are the individuals who were under the Paid Police Relief Association that were combined into PERA; however, for them to receive the same benefits as regular police and fire PERA members, a resolution needs to be adopted by the City Council approving the new retirement factors. Attached is information from PERA giving the amount of the current pension reductions and the new pension reductions for early retirement. It should be noted that making these changes the projected cost to the City of Columbia Heights for the consolidated PERA members would be $3,658 per year. However, another factor in the legislation was to provide the City with additional amortization aid. The additional aid the City will receive for passing this resolution is $3,436, leaving a net cost to the City for the pension factor change of $222 per year. This cost will be in place until the three remaining consolidated PERA members retire, or the year 2010, whichever comes first. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being adequate ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 96- , being a resolution approving the use of new retirement factors by PERA for consolidated members. WE:dn 9609166 Attachment COUNCIL ACTION: RESOLUTION NO, 96- APPROVING THE USE OF NEW RETIREMENT FACTORS BY PERA FOR NEW RETIREMENT FACTORS FOR CONSOLIDATED MEMBERS WHEREAS, on March 14, 1994, the City Council approved the consolidation of the Columbia Heights Police Relief Association with the Public Employees Retirement Association, and, WHEREAS, legislation has changed, reducing the penalty for early retirement for PERA police and fire relief members, and, WHEREAS, the legislation requires the City Council to adopt a resolution approving the new retirement factors for consolidated PERA members. NOW, THEREFORE, BE IT RESOLVED, That the City of Columbia Heights approves the new PERA police and fire retirement factors for all consolidated PERA members. Passed this day of ,1996. Offered by: Seconded by: Roll Call: Joseph S. Sturdevant, Mayor Jo-Anne Student, Council Secretary Minnesota Public Employees Retirement Association of /" ~/' ~'~l~/f'~ Su|te 200 ~/~~ ~ S~way ~el 514 St. ~ter St~t St. ~ul, Minn~ S510 (OFFIC~ M2-29~460 ~OLL FRE~ 1~0~52-9026 (~ 612-297-2547 April 16, 1996 MS LINDAMAGEE CITY OF COLUMBIA HEIGHTS $90 40TH AVE NE COLUMBIA HEIGHTS MN 55421 Dear Ms. Magee: Legislation enacted in 1995 will all~'~=s~of the PERA Police and Fire Fund to retire between the ages'~f~.~'.a..n~ 55 with a lesser reduction. Chapter 262, Article 3, Section 4 c~hg~s the early retirement reduction factor from the actuarial amount of about 4 percent per year to 2.4 percent per year. This lower early retirement reduction is effective for all PERAPolice and Fire (P&F) Fund members who retire earlier than age 55 beginning July 1, 1996. 'Members of the consolidated police and fire relief associations do not automatically receive this benefit improvement. Section 5 of Chapter 262 requires the cities to approve use of the new factors for their consolidated members by adopting a resolution to that effect and transmitting it to PF~RA. If a resolution is adopted, the new factors will be available to members of the local plan on July 1, 1996 or later if so directed in the city's resolution. In addition to the benefit improvement, Article 4 of Chapter 262 will give consolidated and local relief associations additional aid beginning October 1, 1997. Cities with consolidated plans will receive the aid only if the benefits of the PERA P&F Fund are made available to the plan members and the plan has an unfunded liability. Please refer to the enclosed copy of the legislation for a description. We have enclosed for your reference: a copy of both sections of legislation, information from the actuary on the additional costs to the city, an explanation of the actuarial numbers as prepared by the actuary, a chart showing the difference between the current early retirement factors and the new factors, and an estimate of the additional aid available to the eligible cities as prepared by the staff of the Legislative Commission on Pensions and Retirement in early 1995. We would also like to call your attention to Column (b) of the actuarial information. We recently had an experience ~tudy conducted for the PERA P&F Fund. The purpose of the study was to determine if the assumptions being used to forecast the costs and funding of the Eq~! Oppo~un;~ Ember Ms. Linda Magee - 2 - April .16, ~996 plan were reasonable. As a result of the study, we will be making some changes in the assumptions the actuary wil}.b~. ~ing ~hen preparing valuations. Because the law requires ~na= ~ne actuary use the PERA Police and Fire Fund assumpticns when v~}~in? th~_ ..... ~ed consolidated accounts, your consolidated plans will also De a~= by these assumption changes. Column (b) reflects the co·t· cf these changes. Specifically, ~:hrough~he experience study ~he actuary found that: s police and fire personnel are'living longer than expected; the salaries of police and fire personnel do not increase at the annual rate of 6.5 percent per year currently being used; and police and fire personnel are retiring earlier than we had been assuming. As a result of these findings, we will be adopting different mortality tables to reflect the longer life expectancy of retiring police and fire members. We will also be modifying the salary increases used to project future benefits. We will be assuming an annual inflation increase of 5 percent with additional increases for merit and seniority. And finally, instead of assuming that all public safety personnel work until age 60, we will use a graded table of expected retirement ages. I've enclosed for your reference a copy of the assumptions recommended by the actuary for the Legislative Commission on Pensions and Retirement. These have not been formally adopted through legislation, but will be during the next session. In the meantime, the cost estimates prepared by the actuary are a fairly accurate reflection of what costs the city can expect as a result of the required assumption changes and the benefit improvement. If you would like someone from our office to meet with you and anyone else at the city, please let me know. I know that I have enclosed a lot of information, but we trust it will give z most complete picture of what is happening to change the costs that will be incurred by the city. And, if you have any questions, please feel free to call me at 296-8358. Sincerely, Mary Most Vanek, Director Legislative & Member Services Enclosures 22 Sec. 4. Ninne$ota Sca·utes 1994, eec·ion 353.651, 23 subdivision 4, is amended to read: 24 Sub~. 4. [~ARLYIt~TI~-] Any police o~£icer cz 26 has at least three ~ears o~ allowable service is entitled upon 2a calculated under subd£v£eion 3, reduced eo~chat~che'~edaeed peyab~e.te.the_ne~e~-,f-the-~e~-deEe~e~-~eee*Pt-o~'~he a~fl~ty.f~en_~he.dey-~he-a~na~y-beg~o-te-aee~ue'~n~--the 30 31 33 month t~t ~he member ~s under a · $5 at the Cim~ ~[ re~rement. 34 Sec. S. Minnesota S~atutes 1994, section 353A.083, ~s 3S amended ~o read: 36 353A.083 [PERA-PGF BENEFIT PLAN APPLICABL~ ~ p~-1993 CHAPTER No. ~62 H.F. No. 1040 I CONSOLIDATIONS.] 2 Subdivision 1. [pR~-1993 CONSOLIDATIONS.] For any 3 consolidation account ~n e~fect on May 24, 1993, the public 4 employee police and fire fund benefit plan applicable to S cons·lid·eton account members who have elected or w£11 elect ~ that benefit plan coverage under ·action 353A.08 is the pre-~ul~ 7 1, 1993, public employees pol£ce and fire ~und ~ne~it plan B unless ~he appl~ble munlcl~li~Y a~roves ~he ex~ension o~ the 9 ~st-=une 30, 1993, ~blic ~loyees ~liue an~ ~tre fun~ 10 ~ne~it plan ~o ~e cons·lika=ion 11 Sub·. 2. TP~-199~ ~SOLIDATIONS.] F~= an~ =onsoli~at~on 12 accoun2 In e~fect o~ Jul I 199S the ubltc em 13 an~ ~lre fun~ ben·Ii· lan AD li=able to consolidation account 14 members who ~ave elec=e~~t ~at ben·Ii2 lan 15 cover· · un·er sec=ion ~5~A.08 is =he re-Jul 1, 199~, ublic 16 emu1· ecs lice and fire ~un~ benefit lan unless the ~7 ~u~lcfDali~r~ the exte~sio~ o[ the ~st-Ju~e 18 30, 1~9B, ublic emu1· ·es DOliCe and lire 19 the consolidation account. ex.ss ~n~r~but~ons ho~d~ng account ~s es~ab~sht~ ~n the c~auses (b) and (c). and (3) (~) S~,O00,000 ~st ~ ~e 8~nc ~blish~ (2) ~ r~n~ng ~an~f a~er d~u~i~ 9~ ~he re~ofl pr~:u, ~ ~ne~ ~s a~r~r~a~ed fo: ~e pz~ru, afl h~d~q ac~ ~der ~ra~ra~h ~nso~l~at~on accounts ~overfle~ by c~?ter 353A ~hl~ are ~er~leg b~ ~he executive d~rec~cr c[ ~h~ ~blic ~oyees ~8~$t$onal ~nlci?al ~n~rlbution anoun~ uflaex uec~$on 3S3A.0~, Su~iv$~lon Sf ~rlqra~h ~b)t an~ ~ have i~le~en~e~ the ~nsolida~ofl prece6e~ ~v 24r 1~3~ an~ chit have ~he relie~ llsociation cT conso2idation accoun~'p ~eci?lenC relief associations and conso!id~ion accounts as ~cenber 31~ 1993~ or ~une 30~ 1~94t ~lchever a~lies. Sec. 2. ~ZFF~I~ DATE. PUBLIC EMPLOYEES RELIEF ASSOCIATION POLICE AND FIRE CONSOLIDATION ACCOUNT EXPLANATION OF A TTA Cf-fED SUPPLEItfENTAE COST SUII/fM'AR Y The attached sheet, relating to the individtml relief association consolidation account so indicated, provides useful information about the estimated cost impact of possible assumption and benefit changes. This sheet is intended to help you understtnd the results shown on the at- tached sheet Column (a) provides the contribution information which was dev~lol:~l in the formal $~ly 1, 1995 actuar/al valuation. Line 2 of lakis column, if positive, should be consistent with the additional municipal contribution requirmment that has previously been communicated to you (if this number is negative, you would not have received a supplemental billing). Column (b) provides contribution information calculated as ii'the acma~al assumptions proposed for adoption by the PEP, A Police and Fire Fund had be~n in place for the .July 1, 1995 valuation. These new assumptions are based on a recently compleled expm'ience study of the PERA Police and Fire Fund. Mi~esota Statutes require the use ofthe same actuarial assumptions for the Police and Fire Consolidation Accounts. We expect these new assumptions to be adopted prior to the .Jul), 1, 1996 valuations. The most direct measurement of the impact of the assumption change is the difference between line (4), column (b), and line (4), column (a); this impact varies by account. Most groups will see a modest increase; well-funded groups will see no change; groups with significant retiree liability outside of MPRIF may see a decrease. Column (c) shows the results refleeting the new early retirement reduction factors and a 2.65% multiplier. Since most groups are already using the 2.65% multiplier, line (4), column (d), represents the cost increase associated with the more generous early retirement provisions. These more generous provisions have been enacted, but are subject to individual municipality approval. For those groups who have not yet adopted the 2.65% multiplier, line (4), column (d), represents the cost increase to increase the multiplier and to adopt the new early retirement provisions. MIII.IM.t~ & ROBERTSON, INC. Estimated Impact of Police and Fire Assumption and Benefit Changes on Local Relief Association Consolidation Accounts Columbia Heights Police Consolidation Account as if all changes were effective July 1, 1995 (2) (3) (4) (5) (6) Regular Municipal Contribution Additional Municipal Contribution Theoretical Municipal Contribution Municipal Cash Contribution Requirement ,?WithoUt t~-ssumPtion 24,518 21,052 45,570 45,570 16,3451! ~ssUmpti°ntf Benefit Change ~i~ If: Change 24,518 24,518 34,412] 58,930 58,930 38,070 62,588 62,588 Due T° ~?:lt Benefit Change (c)-Cb) 3,658 3,658 3,658 Regular Employee Contribution 16,345 16,345 0 Total Statutory Contribution i! 61,915 ~ 75,275 i: 78,933. 3,658 (l) 11.4% percentage ofcovered pay. (2) Total of amortization charges (credits). (3) Sum of(l) plus (2). (4) The greater of(l) or (3). Does not reflect possible supplementary requirements for transfer to MPRIF. (5) 7.6% percentage of covered pay. (6) Sum of(3) plus (5), but not less than $0. Estimated Impact of Police and Fire Assumption and Benefit Changes on Local Relief Association Consolidation Accounts Columbia Heights Fire Consolidation Account as if all changes were effective July 1, 1995 Regular Municipal Contribution Additional Municipal Contribution (3) ! Theoretical Municipal Contribution Municipal Cash Contribution Requirement Regular Employee Contribution (6) Total Statutory Contribution i Without ~Zsumption Change (a) 5,831 ' W~th :With Assumption ~ Benefit: Change.' ~. Change (b)~ ,' (c) 5,831 7,051 7,963 12,882 13,794 12,882 13,794 5,831 7,963 13,794 13,794 3,887 ,.' 3,887 3,887 ] 16,769 17,681 i1 17,681 Incresse Due To 'iBenefit ~Cbsnge,i (c')-(b)' 0 0 0 0 (1) 11.4% p~rcentage ofcovered pay. (2) Total of amortization charges (credits). (3) Sum of(l) plus (2). (4) The greater of (1) or (3). Does not reflect possible supplementary .requirements for transfer to MPKIF. (5) 7.6% percentage of covered pay. (6) Sum of {3) plus (5), but not less than $0. 'Unfunded Proposed Actuarial Additional Percent of' Accrued Amortization Total ~ Aid Allocation Anoka Police $197'33Z00 $1,303.15 0.086% Austin Fire 4,562,261.00 30,128.40 2.0 Brainerd Police 1,472,006.00 9,720.88 .648 Chisholm Fire 264,500.00 ' 1,746.71 .116 Chisholm Police 191,631.00 1,265.50 .084 Columbia Heights Fire 304'356.00 2,009.92 .134 Columbia Heights Police 520,330.00 3,436.17 .229 Crookston Fire 213,475.00 1,409.75 .094 Crookston Police 334,681.00 2,210.17 .147 Duluth Fire 23,156,391.00 152,920.76 10.19 Duluth Police 9'352,271.00 61,760.81 4.1 Fairmont Police 1,211,551.00 ..... 8,000.88 .53 Faribault Fire 2,393,255.00 15,804.66 1.05 Faribault Police 1,736,838.00 ! 1,469.78 .76 Hibbing Fire 2,554,352.00 16,868.51' 1.12 Hibbing Police 1'531,785.00 10,115.65 .67 Mankato Fire 1'386,451.00 9,155.89 .61 M~nl~ato Police 2,851'549.00 18,831.15 1.26 M~nneapolis Fire 35,285,742.00 233,021.06 15.53 Minneapolis Police 58,936,938.00 389,209.56 25.95 New Ulna Police 11,007.00 72.69 .005 Red Wing Fire 115,085.00 760.00 .05 Richfield Fire 2,274,787.00 15,02230 1.00 Richfield Police 277,449.00 1,832.22 .12 Rochester Fire 9,084,269.00 59,990.97 4.00 Rochester Police 6,111,057.00 40,35638 2.69 So. St. Paul Fire 1,204,620.00 7,955.11 .53 So. St. Paul Police 3,515,194.00 23,213.75 1.55 SL Cloud Fire 3,965,970.00 26,190.59 1.75 St. Cloud Police 4,969,456.00 32,817.45 2.19 St. Louis Park 1,471,118.00 9,715.02 .65 St. Paul Fire .. 29,459,892.00 194,548.14 12.97 St. Paul Police 8,820,721.00 58,250.55 3.88 Virginia Fire 2,203,376.00 14,550.72 .97 .Winona Fire 3,485,718.00 23,019.09 1.53 Winona Police 1.713.905.00 11.318.34 .75 Total $'227,141'319.00 $1,500,000.00 100.00% The following is an attempt to present a few options for revising or dar/tying allocation system that z:~pears in law. As background considerations regarding any option, .the LCPR may wish to :onsider the following factors: (1) In future years, the amount of aid that will be distributed annually through this system may grow :omiderably. The system is financed through excess police state aid coming from the tax on auto '~arance premiums. Changes in that tax and aid system in the 1995 tax bill will substantially ':~acrease the police aid. This will in turn increase the amount of any excess aid. This is in addition any growth in the aid caused by increases in automobile insurance premiums. APPENDIX A.2. P.E.R.A.- POLICE 8: FIRE ~l ctuariaI Ass ump tio ns I Current I R¢commend~ Sa/ary Inerea~= 6.5% 5.0% + Merit Increase (~ble "Payroll Growth 6.5% 6.0% R~timment Age 60 Age-related Table Annuitant Mortality 1971 GAM projected to 1983 GAM (M or F) 1984Co) (M or ~ Active Morality 1971 GAM projected to 1983 GAM (M or F) 1954(D) (M or F) With 5-year Setback Ail otb~ assumptions remain unchanged. '3 A~PF~'D~x A.2. P.E.R.A.- POLICE & FIRE RECOMMENDED MERIT 'RECOMMENDED ASe [ Salary Increase Age [ Retirement De, or, meats <21 6.5% 50-54 5% ~,2 6.0 55 20 23 5.5 56-59 10 24 5.0 6061 ' 20 25 4.5 62-69 50 26 4.2 70+ 100 27 $.9 28 .~.6 29 3_t 30 3.0 31 2.8 32 2.6 . 33 2.4 '34 2.2 35 2.0 36 1.8 37 1.6 38 1.4 .39 1.2 40 1.0 41 0.9 42 0.8 43 0.7 44 0.6 45 0.5 46 0.4 57 0.3 48 0.2 49 0.1 50+ 0.0 ~ .~'XMA.N 8z ROBER'~ON, INC. ~ITY OF COLUMBIA HEIGHTS Meeting of: September 23, 1996 AGENDA SECTION:? ITEHS FOR CONSIDERATION ORIGINATING DEPTo: '~ CITY MANAGER NO: Reso]utions/0rdTnances Comm. Devel. Dept. - APPROVA~ Resolution Approv;ng t996 Plann~n~ BY: Tina Goodro BY: ITEM: NO: & Zon|ng Fe~. ~, ~ DATE: Sept. 19, 19~5/ At the last work session on Monday, September 16, 1996 staff presented proposed increases to the Planning and Zoning Applications. These proposed increases were researched thoroughly by comparing 13 other cities. Discussion among all related department staff personnel took place where the research was reviewed, plus a review of staff time and costs for each application was addressed. As you may recall each of these applications require staff time from multiple departments. In addition, most require Public Notices to be sent. The proposed fees that were determined are included in the attached resolution to be effective October 1, 1996. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 96- , Being a Resolution Approving the 1996 Planning and Zoning Fee Schedule. COUNCIL ACTION: bt\council.for CITY OF COLUMBIA HEIGHTS RESOLUTION 96- RESOLUTION ESTABLISHING PLANNING AND ZONING FEE SCHEDULE. WHEREAS, the fees for Planning and Zoning applications have not been adjusted for the past fifteen years during which time the costs for processing such applications has increased, and WHEREAS, City Ordinance No. 853, City Code of 1977 provides for the City Council to adjust the Planning application fees periodically, (as amended) and Zoning NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights hereby adopt the following Planning and Zoning fee schedule to be effective October 1, 1996. Type of Application Fee Lotsplit $150 - Residential $250 - Commercial Re-Zoning $500 Conditional Use Permit $100 $ 20 - Filing Variance $ 75 - Residential $100 - Commercial Appeal $100 Site Plan Review $150 P.U.D. $250 Plat $250 R.L.S. $100 Passed this 23rd day of September, 1996. OFFERED BY: ROLL CALL: AYES: NAYS: SECONDED BY: ATTEST BY: Mayor Joseph Studevant ~o-knna ~%uaen%, Council ~ecre%ary pzreso CITY COUNCIL LETTER Meeting of: 9/23/96 AGENDA SECTION: ITEMS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. ~ Bid Con~i~deration PUBLIC WORKS~ ~'/~~ ITEM: AUTHORIZATION TO PURCHASE BY: M. Winson~,,__ BY: NO. USED OIL DISTRIBUTOR ~,,7~ ~,~ DATE: 9/16/96 DATE: ~/~ The 1996 budget includes $45,000 in the Capital Equipment Replacement Fund for replacement of the 1941 Oil Distributor. Please see the attached City Council Letter from the January 22, 1996 City Council Meeting which contains the background on this equipment. Staffhas been able to locate a used distributor that would meet the City's needs. The distributor is a 1974 Roscoe on a 1974 Ford LTS 8000 tandem axle chassis. The distributor includes a 2,500 gallon tank with spray bar and wands. The engine has just over 40,000 miles. The equipment was just recently traded in by Hennepin County. Staff has obtained the maintenance records for this unit from Hennepin County. The mechanics and street foreman have checked out the unit and feel it will meet the City's needs. Ruffridge-Johnson has quoted a price of $24,900 for the unit. Staff has also requested a quote for installation of an electric heating unit and the required safety lid. The electric heating element would allow the tack oil to remain warm over night allowing for earlier start of operations. Without electric heat the crew must fire up the gas heaters fh:st thing in the morning and have a 1 to 1½ hour wait before the tack oil is at the proper temperature. The unit must be monitored constantly during this warm-up period. Staff requests authorization to purchase this equipment. The existing distributor would be offered at auction next year. RECOMMENDED MOTION: Move to authorize the purchase of a 1974 Roscoe Distributor with Ford tandem chassis from Ruffridge- Johnson Equipment Company of Minneapolis for $24,900 and installation of an electric heat system and related safety lid for $8,275 for a total of $33,175.00 plus applicable taxes; the purchase to be made from the Capital Equipment Replacement Fund; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 96-446 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 1/22/96 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY tvLANAGER NO. PUBLIC WOR_KS ITEM: AUTHORIZATION TO ENTER INTO A BY: M. Winson ~/~ BY: NO. PURCHASE AGtLEEMENT FOR AN DATE: 1/9/96l- DATE: OIL DISTRIBUTOR Staff is requesting authorization to enter into a purchase agreement for a replacement of the City's oil distr/butor. Background The City currently owns a 1941 Oil Distr/butor (1500 gallon tank, heater, etc.) on a 1971 Ford F750 chassis. This equipment is used to pick up tack oil at the refinery in Pine Island. During paving operations the equipment is used to spread tack oil before overlaying and has been used to spread tack oil for large scale skin patching. Most often it is used to store tack oil for use by the pothole patcher equipment which only has a ~5~_~allon tank. On September 28, 1995, while transferring oil to the pothole patcher, an explosion occurred in the oil distributor tank, slightly injuring three employees and damaging the tank. Due to the age of the tank, it would not be cost effective to repair it. The availability of tack oil is critical to the Street Department's patching operation. Using the pothole patcher for transporting tack oil would require approximately 10 trips a season to Pine Island, a trip that takes a half day. Staff is investigating the alternatives available to provide a ready supply of this material. Alternatives being explored are the installation of a I0,000 gallon tank on site, purchase of a new distributor and chassis, purchase of a new distributor to put on the old chassis and the purchase of a used distr4butor and chassis as a unit. In the budget is $45,000 for replacement of this equipment. A new distributor and chassis will cost approximately $90,000. An on-site tank would cost approximately $20,000 to $25,000 but there are concerns over meeting federal and state requirements for containment and the limited amount of space available in our yard. The most cost effective strategy would appear to be purchase of used equipment. In discussions with equipment sellers, this type of used equipment is in demand across the country and stays on the market for only a short time. The ability to enter into a purchase agreement on short notice may be necessary in order to obtain this equipment. Staff is requesting authorization to enter into a purchase agreement for a used oil distributor should a suitable piece become available. Working with equipment sellers, staff could identify equipment that meets our needs and the budget constraints, personally evaluate the equipment, negotiate a purchase agreement to hold the equipment, if suitable, until final approval is obtained from the City Council. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 1/22/96 AGENDA SECTION: ORIGINATING DEPART1VfENT: CITY MANAGER NO. PUBLIC WORKS ITEM: AUTHORIZATION TO ENTER INTO A BY: M. Winson BY: NO. PURCHASE AGREEMENT FOR AN DATE: 1/9/96 DATE: OIL DISTRIBUTOR Page 2 - Continued In order to retain authority by the Council on this purchase, the requested authorization is requested for only a limited time, amount is limited to the budgeted $45,000 and final approval of the purchase must be approved by the Council. It should be noted that a negotiated purchase agreement may contain a penalty clause for requiring the City to pay a fee if the equipment is not purchased. RECOMMENDED MOTION: Move to authorize the Public Works Director or his designee to enter into a purchase agreement for a used oil distributor shduld an acceptable distributor be tocated. This authority is limited to a purchase of $45,000 or less and expires on April 30, 1996. Furthermore, final purchase of the equipment is contingent on approval of the City Council. MAW:jb 96-039 COUNCIL ACTION: RUI=I=RIDGIE--JOHNSON EQUIPMENT CO., INC, Post-it' brsnd fax transmittal memo 76~1 [ e of pages F~ Q U O T A T I O N City of Columbia Heights Date 9-13-96 FAX: 782-2875 Quan Description Cost i Used Rosco Model RRH 2500 Gallon $24,900.00 Asphalt Distributor Mounted on a 1974 Ford L-S000 Chassis, VZN- YS1VUt2180 Opt¢onal Electric Meat, Delivered and Installed. $ 7500.00 NOTE: Safety Retrofit for lid -Installation $550.00 ¢225,00 $ 775,00 Sales tax not included in above costs. FOB: Terms: Ruffridge-Johnson Net 30 Days By: Scot Ender Ruffridge-Johnson CITY COUNCIL LETTER Meeting of: 9/23/96 AGENDA SECTION: I TEHS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. ~,~ Bid Con§i~deratTon PUBLIC WORKS -! ITEM: AWARD BID FOR STORM SEWER BY: M. Winson~ ~)~E~/~r~4~ ,¢~../ ~/ NO. REPLACEMENT, MUNICIPAL PROJECT #9611 DATE: 9/16/96 : ./ On August ~6, 1996, Council authorized staff to seek bids to replace the corrugated metal storm sewer pipe extending from 40th Avenue to LaBelle Pond. Plans and specifications were requested by seven companies. Five sealed bids were received for the bid opening on Monday, September 16, 1996. The bid tabulation is shown on the attached sheet. The low bid is less than the budget amount of $30,000. Staff recommends award of the project to F. F. Jedlicki, Inc. RECOMMENDED MOTION: Move to award the Storm Sewer Replacement at LaBelle Park, 40th Avenue to LaBelle Pond, Municipal Project #9611, to F.F. Jedlicki, Inc. of Eden Prairie, Minnesota, based upon their tow, qualified, responsible bid in the amount of $25,235.00 with funds to be appropriated from Fund 652-49499-5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 96-453 COUNCIL ACTION: PROPOSAL CITY OF COLUMBIA HEIGHTS, MINNESOTA MUNICIPAL PROJECT #9611 STORM SEWER REPLACEMENT LABELLE PARK 40TH AVENUE N.E. TO LABELLE POND BID OPENING Monday, September 16, 1996; 10:00 A.M. September 4, 1996 Bidders: The undersigned, as bidder, hereby proposes and agrees to enter into a Contract on the form attached hereto with the City of Columbia Heights, Minnesota, to supply all labor, materials, and equipment necessary for the completion of the Storm Sewer Replacement for LaBeIle Park, from 40th Avenue N.E. to LaBelle Pond, Municipal Project #9611, within the City of Columbia Heights, all in accordance with the Plans and Specifications prepared by the City Engineer, City of Columbia Heights, Minesota, and in strict accordance therewith, for the following sum: NO. QUANT, UNIT UNIT PRICE TOTAL 1 2 3 4 5 6 7 8 9 10 11 ~ 12 13 14 15 16 17 18 19 . 20 ? 21 ~: 23 24 25 26 27 28 DESCRIPTION Clear and grub 1 Remove concrete curb and gutter 54 Remove concrete sidewalk 272 Remove bituminous street 44 Remove bituminous walk 22 Remove concrete pipe 117 Remove catch basin 1 Salvage catch basin casting 1 Salvage miscellaneous landscape items 1 Common borrow 30 Topsoil borrow 14 Riprap 14 Pipe bedding 20 Aggregate base Class 5 24 42" R.C.P. storm sewer 64 44" x 27" R.C. arch pipe Storm sewer 7 18" P.V.C. storm pipe 38 42" R.C.P.F.E.S. with trash guard 1 18" R.C.P.F.E.S. with trash guard 1 Catch basin - manhole 1 Catch basin casting 1 Concrete curb and gutter 54 Concrete sidewalk 272 Bituminous street 44 Bituminous walk 22 Erosion barrier 60 Sod 144 Seed and erosion control blanket 112 Miscellaneous landsc.ape items TOTAL BID b.S, L.F. S.F. S.Y. S.Y. L.F. Ea. Ea. L.S. C.Y. C.Y. C.Y. Ton Ton L.F. L.F. LF. Ea. Ea. Ea. Ea. L.F. S.F. S.Y. S.Y. LF. S.Y. S.Y. L.S. PROPOSAL FORM PAGE 2 0F.3 It is understood that the Owner may accept or reject any Proposal. A certi;[ied check or~idder's bond in the argot ~ . --).~_ arawn ~o the orae~f~e ~ of ¢~mb)~ ~i~is a~ached hereto. If thiCprop~sal is - accepted and ~* (% ,/~ ~ //<~/ ~ ~ ~ refuses, fails, or neglects to execut the Contract and furnish a satisfactoW sure~ bond within ten (10) days of the date of acceptance of this Proposal, it is understood and agreed that Dollars ($./~/7% --said amount being the same as bid securi~ abovementioned-- will be liquidated damages occasioned by such refusal, failure, or neglect. Thereupon said Ci~ of Columbia Heights shall realize upon said bid securi~ and use the proceeds in the payment of said damages. Said ce~ified check will be promptly returned upon completion of the contract documents. This Proposal is submiEed after careful study of the Specifications and from a personal knowledge of the conditions at the site, which knowledge was obtained from our own sources of information and not from any official or employee of the City. It is understood and agreed that this Proposal cannot be withdrawn within sixty (60) days after scheduled time for receipt of bids. The following is a schedule for completion of the work. 1. Time required after Contract Documents are completed to start work: -~'~ days. 2. Time required from commencern, e~ to completion (working days only; does not include Saturdays and Sundays): ,/~ days. F. F. JI:DLICKI, INC. ¢"/6 -- ¢' Le~;la, l~ame of P.ersopC~irm,.er..Corpprati~4203 W. 62n8 Sf Date n Prm.e, MN 55346 (Print or tyC'e name) Address Phone ? 3 F. F. JEDL!C'K!, !NC. 14203 W. 62nd St. Eden Pr..'ir!=, MN 55346 Legal Residence F. F. jEDLiCKi, inc. 14203 W. 62nd St, Eden ~rairie, MN .~,5346 d ooo o o oooo o oo o o~oo dd~dddddddddddddddd '~ 'd '~ ' ' dd~dddddd~d~dddd~d~dd oo o o®ooo o oo dl CITY COUNCIL LETTER Meeting of: September 23, 1996 AGENDA SECTION: ITEMS FOR DISCUSSION ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~7 OTHER BUSINESS CITY MANAGER'S APPROVAL ITEM: CIVIL SERVICE COMMISSION ~ BY: W. FEHST BY: NO: ~j C, / DATE: 9-20-96 DATE: Attached is a copy of the memo from Jim Hoeft regarding the legalities of dissolving the Civil Service Commission in the City of Columbia Heights. I have asked Jim to review this opinion to assure that it is accurate, since it does require a considerable burden on the Council as per state statute, i.e., a 25% petition and an election that requires that 2/3 of the votes cast are requesting to abolish the commission. I will be contacting the City of So. St. Paul and other communities regarding their efforts to abolish this commission. We will be prepared to discuss this on Monday, September 23rd. Attachment COUNCIL ACTION: ,$EP.-19'96(THU) 10:58 ROBERT ^, Gt RICHARD A. M~R~ DARRELL A Rt J.~L H, JON F, ~IUCKfiON ~WR~CE R, IOIINSON DAVID A, MICHEL E VIRGIL ~ H~RICK HE~MAN L, BARNA GUZY STEFFE TEL:612 780 t777 BGS Barna, Guzy & Steffen, Ltd. A"UFO[LNh¥$ AT LAW 400 Northruwn Financml Plaza 200 (%on Rapids Boulevard Mim~e~polis, MN 55433-5894 (612) 780-8500 FAX (612) 780-1777 P. O01 F~ TI:~NSHZTTi%L COVER P&GE DATE; TO: COMPANY/LOCATZON: COMPANY'S FAX NO.: FROM: September 19, 1996 CTT¥ OF COLUMBIA HEIGHTS 782-2801 JIM HOEFT MESSAGE: In looking for my previous memo to Pat Hentges regarding the ~._er~_lce~om~_Yss~o~_~?I could only locate the encl~d~i~h~ send for your information, The enclosed memo does not deal with the abolition of the Commission, so I will outline that procedure below: Discontinuance of commission A. "A petition signed by 25 percent of the number of legal voter~ voting at the last general municipal election shall be filed with the governing body of such city and shall request that the following question be submitted to the voters: 'Shall the police civil service commission be abolished?'" MN. Stat. 419.16 i) A police civil service commission created by statute (the Heights commission was so created in the early 1960s) can be legally abolished only in compliance with the requirements of MN. Stat. 419.16, Op. Atty. Gen., No. 120, ii) The signers to a petition to discontinue civil service commission must be qualified voters of municipality. Op.Atty. Gen., No. 101. iii) After the petition has been filed with the council, the council ma_~require that the signatures on the petition be verified by affidavit from each signer 'SEP.-19'96(THU) 10:59 BARN^ GUZY STEFFE TEL:f12 780 1777 P. 002 as to genuineness of signature and qualification to ~ign as legal voter. Op. Atty. Gen., No. II. Discontinuance submitted to voters A. "When such petition is filed the governing body of city ~hall cause the question to be submitted to the voters at the first following general municipal election. The commission shall be deemed to be abolished if two- thirds of the votes cast in the election be in favor of such abolishment; and the status of the police department and all of the employees thereof shall thereafter be deemed to be the same as if the commission had not been created." MN. Stat. 419.17 i) When petition is filed with the council, if the council finds that the petition meets the requirements, it is the duty of the council to submit the question to the voters at the first general municipal election following the filing of the petition. Op.Atty. Gen., No. 785-E-1. In your conversations with the council members you probably are aware that just such a petition was being circulated within the last year. I have no information as to the status of that petition, other than it ha~ never been submitted to the council. In past conversations with members of the police department and the commission, I would not anticipate any significant opposition to the discontinuance of the commission. please do not hesitate in contacting me if you have any questions regarding this issue- Thanks. JDH TOTAL PAGES INCLUDING THiS SHEET: 4 Please notify Sarah at 783-5154 if all pages are not received. The information contained in this facsimile message is attorney privileged and confidential information intended only for the use of the individual or entity named above. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this colaI~unication is strictly prohibited. If you have received this communication in error, please immediately notify us by telephone, and return the original message to us at the above address via the U.s. Postal Service. We will be happy to reimburse you for the postage. SEP,-1,9' 96(THU) 10:59 BARNA GUZY STEFFE BGS TEL:612 780 1777 Barna, Guzy & Steffen, Ltd. ATTORNEY$ AT LAW 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433-5894 (612) 780.8500 FAX (612) 780.1777 P. 003 CHABLES M, S~.Y~OR-A DANIEL D, OA~. JR, GR~ v. ~ICK JoAN ~. QUAD~ S~ M. LEPAK ~ A. ~DiNG ~AR~ K, SIEBER WI~IAM ~ H~ B~ A. K~HER ]ON~ K. REPPE ROBOT ~ ~ 1~3S,t~3 FAX TRP~NSHZTTAL COVER PAGE DATE: TO: COMPANY/LOCATIO~: COMPANY ' $ FAX NO,: September 19, 1996 PAT HENTGES CITY OF COLUMBIA HEIGHTS 782-2801 FROM: JIM HOEFT MESSAGE: I thought I would pass on to you a brief outline regarding the issues we discussed on the Police civil Service commission. I should stress that this is only an outline, and if you would like a formal written opinion, please advise. A. Establishment. 1. Police Civil Service Commission a~tablished by Statute, a) MN STAT 419,01 2, Statute prevails over provisions of city charter, a) Commission powers and perfol-mance cannot be interfered with by mayor or other city officer, dp.Arty,Gen. 61-D b) Insofar as Statute and charter inconsistent, Statute prevails, dp.Arty. Gen. 785e-~ B. Funding. 1. "The council shall pay from the municipal treasury all expenses incurred by the commiaslon in connection with the performance of its duties ..." MN STAT 419.04 C. Duties Of Commission. 1. Commission has absolute control over employment and promotion of police department. MN STAT 419.05 SEP. -lC~ 961Tl'lU) ll:OO BARNA GUZY STEFFE TEL:6t2 780 1777 ?.004 a) Determination of applicant eligibility is function reserved solely for commission. Op,Atty,Gen. 120 D. Rules For Police Department. 1. Commission rules must provide for: a) "Public competitive examina=ions to test the relative fitness of applicants." M~ STAT 419.06 subd (2) b) "Promotion based on competitive examination and upon records of efficiency, character, conduct and seniority. MN STAT 419.06 subd (9); Op.Atty. Gen. 120 TOTAL PAGES INCLUDING THIS SHEET: 2 Please notify Sara at 612-780-8500 if all pages are not received. The information contained in this facsimile message is attorney privileged and confidential information intended only for the use of the individual or entity named above. If the reader of this message is no= the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify us by telephone, and return the original message to us at the above address via the U.S. Postal Service. We will be happy to reimburse you for the postage. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMlVlISSION SEPTEMBER 16, 1996 The Traffic Commission was called to order at 7:00 P.M. I. ROLL CALL Present: Carlson, Duda, Goodman, Jolly, Sturdevant Staff Present: Kathyjean Young, Assistant City Engineer Tom Johnson, Police Chief II. APPROVAL OF AUGUST 5, 1996 MINUTES Motion by Sturdevant, second by Duda, to approve the minutes of the August 5, 1996 meeting. Motion carried. III. OLD BUSINESS mo PUBLIC HEARING TO ELIMINATE PARKING ON ONE SIDE OF 47TH AVE. FROM 4TH ST. TO 7TH ST. Mr. Mark Paul filed a complaint with the Police Department that it was difficult to drive on 47th Ave. when vehicles were parked on each side of the street. He requested parking be eliminated on one side of the street from 5th St. to 6th St. Mr. Paul was not present at the meeting. The street is only 21' wide from face of curb to face of curb from the University Service Rd. to 7th St. and is extremely narrow to have parking on both sides. The typical residential street in Columbia Heights is 30' to 32' wide. Parking is already restricted on 47th Avenue from University Ave. Service Road to 4th Street on both sides. Mr. Dave Fisher of 4659 7th St. addressed the Commission and stated that there are small children who play in the area and urged the Commission to put safety first in determining parking in this area. Ms. Carol Stella of 4711 5th St. xvas concerned about fire trucks getting through on that street in an emergency and felt parking should be eliminated on one side or the other. Commissioner Jolly indicated he felt parking should be restricted on one side or the other as it is almost impossible to pass through when cars are parked on both sides of the street. Motion by Goodman, second by Carlson to table this item until next spring. Roll Call: Duda-nay, Goodman-aye, Carlson-aye, Sturdevant-nay, Jolly-nay. Motion failed. Official Proceedings Columbia Heights Traffic Commission September 16, 1996 Page 2 Co Motion by Carlson, second by Goodman to deny the request to eliminate parking on one side of 47th Ave. from 4th St. to 7th St. Roll Call: Jolly-nay, Sturdevant- nay, Carlson-aye, Goodman-aye, Duda-nay. Motion failed. Motion by Duda, second by Sturdevant to recommend the City Council restrict parking on the north side of 47th Ave. from 4th St. to 7th St. Roll Call: Goodman-nay, Carlson-nay, Sturdevant-aye, Jolly-aye, Duda-aye. Motion carried. PUBLIC HEARING TO INSTALL YIELD SIGNS ON QUINCY STREET AT 43RD AVENUE This issue has come before the Traffic Commission several times. Over the past three years there have been 12 accidents reported by the Police. This intersection is an uncontrolled one with good visibility. The intersection does not meet any of the warrants listed in the Manual on Uniform Traffic Control Devices for a stop sign. Mr. George Haluska of 4233 Quincy St. stated that a Yield sign won't do any good. He would like to see a 4-way stop sign go in at the intersection. Mr. Howard Mayland of 4300 Quincy St. suggested a two-way stop sign be installed. Mr. Harold Hoium of 4321 5th St. stated that 43rd Ave. is a race track and suggested a 4-way stop sign should be installed. Motion by Sturdevant, second by Goodman, to recommend the City Council install Yield signs on Quincy St at 43rd Ave. with temporary flags and permanent warnin, g signs south of 43rd (near 42nd Ave.) installed. Roll Call: Duda-aye, Goodman-aye, Sturdevant-aye, Carlson-aye, Jolly-aye. Motion carried. PUBLIC HEARING TO REVISE SIGNAGE ON 7TH STREET AT 53RD AVENUE The proposal is to remove the barricade in 7th Street at 53rd Avenue. One-way north would remain on 7th Street from 52nd Avenue to 53rd Avenue. The signage would be simplified to "Do Not Enter" signs on each side of 7th Street with the appropriate "No Left Turn" or "No Right Turn" signs added to the stop signs on 53rd Avenue. Official Proceedings Columbia Heights Traffic Commission September 16, 1996 Page 3 IV. Mr. Gary Gilbertson of 5201 7th St. stated he was in favor of leaving the barricade the way it is. The barricade has greatly reduced traffic on 7th St., although there is a problem with people illegally going south against the one-way, particularly on weekends. He felt the barricade works and if signs were in place, people would ignore them. Mr. Paul Gustafson of 5159 7th St. stated he wished the barricade to stay in place. Both residents requested the Police monitor the intersection at 52nd and 7th St. Commission members indicated that at the time 7th St. was made a one-way residents were concerned as to what signage would be in place to deter traffic from coming south illegally. The barricade was installed for that purpose. There were no residents present to speak in favor of the barricade coming down. They alt felt that something more pleasant to the eye would be beneficial but no suggestion was made as to how the appearance could be enhanced. Motion by Duda, second by Carlson, to leave the barricade in 7th Street at 53rd Avenue and leave existing signage in place. Commissioner Sturdevant, along with Mr. Goodman and Mr. Carlson indicated they would like to see something more pleasant than the barricade but were in favor of the motion. Roll Call: Jolly-aye, Sturdevant-aye, Carlson-aye, Goodman-aye, Duda-aye. Motion carried. REVIEW OF STOP SIGNS AT THE INTERSECTION OF 41ST AVENUE AND STINSON BOULEVARD A Public Hearing was held on January of 1995 to discuss removal of the stop signs at Stinson Blvd. and 41st Ave. Motion was made to recommend to the City Council to leave the northbound stop sign up at Stinson Blvd. and 41st Ave. all year round. Council approved keeping the sign up permanently at their meeting of January 9, 1995. OTHER OLD BUSINESS None NEW BUSINESS REQUEST FOR CHANGE IN SIGNAGE AT INTERSECTION OF 44TH AVENUE N.E. AND ARTHUR STREET/PLACE Official Proceedings Columbia Heights Traffic Commission September 16, 1996 Page 4 The Police Department received the following requests at a National Night Out Block Party: 1) to have a larger dead-end sign, 2) painted crosswalk and 3) flags or other device to attract attention to stop signs. Items t and 3 are being implemented by Public Works staff. Item 2 requires recommendation by the Traffic Commission. Staff indicated that crosswalks are generally not painted at locations without sidewalks. Stop bars could be painted to draw more attention to the stop signs. The Police Department is interested in actively working with these neighborhood groups. The Police Chief did note that some trimming needs to be done by the stop ahead sign for better visibility. The Commission did not feels top bars were needed at this time. Motion by Sturdevant, second by Duda, to send a letter to the residents in the area to inform them of what is being done. Roll Call: All ayes. Motion carried. VI. OTHER NEW BUSINESS None VII. REPORTS A. CITY ENGINEER 1. REQUESTS ORIGINATING AT PUBLIC HEARINGS At a future meeting, information will be provided regarding requests originating at Public Hearings. 2. RECOGNITION DINNER A recognition dinner will be held on October 3, 1996, at Murzyn Hall for ail volunteer Commission and Board Members. 3. AGENDA DELIVERY Commission members felt that the present delivery day of the agenda is working well and no change needs to be made. Official Proceedings Columbia Heights Traffic Commission September 16, 1996 Page 5 B. POLICE CHIEF Police Chief Johnson informed the Commission members of the new laser radar equipment and how effective it has been in tagging speeding motorists. C. COMMISSIONERS ADJOURNMENT Motion by Duda, second by Goodman, to adjourn the meeting at 9:30 P.M. Respectfully Submitted, J/~'nne Baker Traffic Commission Secretary MINUTES September 3, !996 The Board presented recognition awards to eight young people who volunteered their time at the library this summer in the children's department. A total of 11 teens donated 279.75 hours of service to the library. The meeting was called to order by President, Barbara Miller. Those present were: Pat Sowada, Barbara Miller, Nancy Hoium, Don Jolly, Richard Hubbard, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the July 30th meeting as mailed. The August 26th list of bills was reviewed. It was moved, seconded and passed that they be paid. The September 3rd list of bills was reviewed. It was moved, seconded and passed that they also be paid. The accounting was reviewed. Old Business: 1.) 2.) 3.) 4.) 5.) The City Manager has given the budget to the City Council for discussion at work sessions. The Council is scheduled to meet with the Board on October 1, 1996. It was reported by several Board members that they had major conflicts for a late meeting on that night. Possible alternative dates were discussed. Staff. will request that the joint Council/Board budget meeting be changed to October 15, or as an alternate, October 8. The Anoka County document on levy and per capita information was discussed. Year end figures for summer reading club were reported. There were a total of 714 participants. The smooth running of the summer reading club was made possible by the hard work of the volunteers. CHASE programming is progressing. Surveys were distributed for the purpose of compiling input from the youth of the community at open houses at the elementary and middle schools. The sub-committees are working in their individual areas. The Board will be updated as. necessary. The strategic plan for the updating of the library's capital plan will be discussed at the November meeting. Mr. Grandland sent a response to Barbara Miller concerning the sculptures she requested information about. The sculptures that were described were not done by him, but he has done similar work. Barbara will continue to research the subject. New Business: 1.) Thank you note sent to H.B. Fuller for their donation of $400.00 to the library was reviewed. 2.) Thank you letter sent to Alexis McCarthy for the donation of a three year subscription to MacWorld was reviewed. 3.) Crossover statistics were reviewed. 4.) Anoka County Annual Report was shared with the Board and reviewed. 5.) A memo concerning a special recognition dinner to be held October 3 for Board and Commission members and their guests was reviewed. The Board voted to attend this event. 6.) A change in the Operational Report format was discussed. The City Manager and Council no longer require the operational report in its current format; they have changed to a "green sheet". This document, compiled by department, lists "hot" items of current and timely interest to the Council. Bylaws require that the Board be given a monthly report, so in January there will be a modified format similar to the annual report. 7.) The regular Board meeting of November 5 has to be changed due to elections. After discussion it was voted to hold the meeting on Monday, November 4, at 7:00 p.m. 8.) The new principal at Immaculate Conception, Stan Brown, met with staff to work out a schedule for class visks. He is very personable and conscientious in this his first administrative position. 9.) Becky will be making a presentation to the Friends of the Library at their meeting on September 9 about libraries and technology in the 21st century. A wish list will be presented at the November meeting. 10.) A company called "Squeegee Pro" which does window washing has quoted a price of $50.00 plus tax to wash all windows at the library. After discussion it was moved, seconded, and passed to negotiate a contract with the above company to wash the windows of the library for a three-month trial basis. 11.) Two young men have been interviewed for the choreperson position. 12.) The change in insurance premiums and health coverage for the year 1996-97 was reviewed. This will have an affect on next years budget figures. 3 The Board recessed to executive session for purposes of discussing pending personnel issues at 8:37 p.m. The Board reconvened for adjournment at 9:00 p.m. There being no further business the meeting was adjourned. Respectfully submitted, Je~nine Nil Sc-hmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights 'services, programs, and activities.