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HomeMy WebLinkAboutMay 13, 1996 RegularAD~IINISTRATION May 10, 1996 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Meg Jones Gary L. Peterson Mark A~ Winson The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, May 13, 1996, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the bash of disability in the admission or access to, or treatment or employment ir~ its services, programs, or activities. Upon request, accommodation will be provided to allow indivich, als with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are a*'ailable upon request when the request is nwwle at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. CALL TO ORDER AND ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Council Minutes MOTION: Move to adopt the Regular City Council Meeting Minutes of April 22, 1996, and the Public Improvement Hearing Minutes of April 29, 1996. 2) Accept Donation from Columbia Heights Athletic Boosters MOTION: Move to accept a $235.00 donation from the Columbia Heights Boosters Club for a community grill. 3) Approve Conference Attendance Request - Charles Kewatt, Fire Chief MOTION: Move to Authorize Fire Chief Charles Kewatt to Attend the Fire Rescue International Conference in Kansas City, Missouri, from August 23-28, 1996, and Such Expenses to be Paid From Fund 101- 4220'0-3320 ($943) and Pund 101-42200-3105 ($230). 4) Approve Special Purpose Privacy Fence for R. Hinrichs, 1705 Fairway, Case #9605-25 MOTION: Move to Approve the Six Foot High Special Purpose Privacy Fence as Requested, Subject to the City's Utility Easement Rights Over 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2810 FAX (612) 782-2801 TDD (612) 782-2806 The Oty of Columbia Heights does not discriminate on the basis of disability in employment or the provision of services Equal Opporeuni ty Employer PAGE 2 CITY COUNCIL AGENDA FOI:I MEETi~VG OF MAY 13, 1996 the North Five Feet of Lot 18, Block 2, Hilltop 3rd Unit, and Provided the Required Property Irons have been Located and the Required Building Permit is Obtained Prior to the Fence Installation Approve Special Purpose Privacy Fence for R. Kogler, 3716 Jackson St., Case #9605-27 MOTION: Move to Approve the Six Foot High Special Purpose Privacy Fence as Requested Provided the Required Property Irons Have Been Located Prior to Fence Installation and That the Required Building Permit is Obtained. Change Regular City Council Meeting Date of May 27, 1996 MOTION: Move to Change the Regular City Council Meeting Date of Monday, May 27, 1996, to Tuesday, May 28, 1996, at 7 P.M. Approve License Applications MOTION: Move to approve the 1996 license applications as listed upon payment of proper funds, and the licenses as stated on the memorandum from Lowell DeMars dated May 13, 1996. Payment of Bills MOTION: Move to Pay the Bills as Listed Out of Proper Funds. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. Introduction of New Employees - Julie Dehmer, Recreation Program Coordinator - Joseph Sturdevant, Police Officer 6. PUBLIC HEARINGS 7. ITEMS FOR CONSIDERATION A. Other Resolutions~Ordinances 1) Resolution 96-46, Resolution Amending Resolution 88-41, Authorizing Certain Charitable Gambling RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution 96-46, Resolution Amending Resolution 88-41, Authorizing Certain Charitable Gambling, Section 5. Second Reading of Ordinance No. 1323, Amending Ordinance No. 853, City Code of 1977 and Ordinance No. 1294 RECOMMENDED MOTION: Move to waive the second reading of Ordinance No. 1323, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Ordinance No. 1323, an Ordinance Amending Ordinance No. 853, City Code of 1977, and Ordinance No. 1294, Authorization to Convey Certain Real Estate Located on the 4600 Block Between Pierce Street and Fillmore Street. 3) Other Resolutions / Ordinances B. Bid Considerations 1) A~hor~¢ F~a~ P~yment for Municipal Municipal Project #9525 Service Center Garage Floor Repairs, PAGE 3 CITY COUNCiL AGENDA FOR MEET]~fG OF MAY 13, 1996 RECOMMENDED MOTION: Move to accept the work for Garage Floor Repairs, Municipal Project #9525, and Authorize Final Payment of $24,647.25 to TMI Coatings, Inc. of St. Paul, Minnesota. Award of the Police Garage Concrete Floor Topping Replacement RECOMMENDED MOTION: Move to Award the Police Garage Floor--Concrete Floor Topping Project to Apollo Construction, Inc. of Roseville, MN, Based Upon Their Low, Qualified, Responsible Bid of $3,845.00; and Furthermore, to Authorize the Mayor and City Manager to Enter into a Contract for the Same. 3) Other Bid Considerations C. Other Business Approve Premise Permit Renewal Application for Church of the Immaculate Conception at Mady's Bowling Lounge RECOMMENDED MOTION: Move to Direct the City Manager to Forward a Letter to the State Charitable Gambling Control Board Indicating That the City of Columbia Heights has no Objection to the Renewal of a Class B Premise Permit for the Church of Immaculate Conception in Conjunction with Activities at Mady's Bowling Lounge, 3919 Central Avenue N.E., Columbia Heights; and Furthermore, That the City Council Hereby Waives the Remainder of the Sixty Day Notice to the Local Governing Body. Develop/Implement Local Performance Measures for Local Performance Aid Payable in 1997 RECOMMENDED MOTION: Move to Direct the City Manager to Start the Process of Developing and Implementing a System of Performance Measures in Accordance with State Requirements, and to Authorize the Mayor and a Councilmember to Certify to the Minnesota Department of Revenue that the City of Columbia Heights is in the Process of Developing and Implementing a System of Performance Measures. Authorize Permits for 1996 Jamboree RECOMMENDED MOTION: Move to Authorize Staff to Close Jefferson Street from Monday Afternoon, June 24, 1996, Through Sunday, June 30, 1996. RECOMMENDED MOTION: Move to Authorize the Police Department to Issue a Parade Permit for the Jamboree Parade to be Held on Friday, June 28, 1996, at 6:30 P.M. for the Following Streets: Central Avenue at 45th Avenue to 40th Avenue; West on 40th Avenue to Fifth Street; and Fifth Street to Mill Street. RECOMMENDED MOTION: Move to Authorize Fireworks on June 29, 1996, (rain date of June 30, 1996), in Conjunction with the Jamboree Activities and to Appropriate Up to $2,000 to be Earmarked for Fireworks Display From Fund 101- 45050-4378. 4) Additional Other Business 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney PAGB 4 CITY COUiXrCIL AGENDA FOR MEET1NG OF MAY 33, 1996 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of the April 2, 1996, Columbia Heights Public Library Board of Trustees Meeting B. Minutes of the April 3, 1996, Traffic Commission Meeting C. Minutes of the April 24, 1996, Park and Recreation Commission Meeting D. Minutes of the May 7, 1996, Planning and Zoning Commission Meeting E. Other Communications 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT 96/58 Mark A. Winson, Acting City Manager CITY COUNCIL LETTER Meeting of: May t3, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' NO: ~ CITYMANAGER ' S APPROVA~ ~ iTEM: ACCEPTANCE OF DONATION FROM THE BY: M. WINSON ~ BY:~ COLUMBIA HEIGHTS ATHLETIC BOOSTERS DATE: May 3, 1996 DAT The Columbia Heights Athletic Boosters Club has agreed to donate $235.00 to purchase a community grill which will be used at Community/Neighborhood Picnics and other city functions. RECOMMENDED MOTION: Move to accept a $235.00 donation from the Columbia Heights Boosters Club for a community grill. COUNCIL ACTION: e Ft]-HLEI[ Columbia Hei_g, hts Athletic Boosters 530 Mill Street N, E, Columbia Heights, MN 55z~21 April 29, 1996 City Manager's Office City of Columbia Heights 590 40th Avenue N.E. Columbia Heights MN 55421 REQUEST FOR FUNDS/APRIL '96 MAN~,GER Ctl'Y OF COLUMBIA HEIGHIS Our finance committee members have recommened we donate $235 to purchase a community grill to be used in the area parks for city events. The membership agreed with their recommendation, and we are enclosing a check for $235. P-lease SfGN and RETURN the enclosed Form LGS03 ~o that we may submit it to the State Control Board as required. Thank you. Si ~ere!y, "~'-~ Robert Prois, Finance Director COLUMBIA HEIGHTS ATHLETIC BOOSTERS CLUB enclosures - 2 c: R. Schmidt 15OLICE DEPARTMENT CITY OF COLUMBIA HEIGHTS 559 Mill Street Nodheast Columbia lqeights, MN 55421-3882 April 9, 1996 Information (612) 782-2840 Investigations 782-2850 Fax Number 782-2842 Columbia Heights Boosters 530 Mill Street N.E. Columbia Heights, MN 55421 Dear Sirs: Last year the Columbia Heights Police Department, as part of its community oriented police programs, sponsored two neighborhood picnics. The picnics were held at Sullivan and Kordiak Parks. Approximately 120 people attended each one. This year, five picnics are planned. See the attached list for dates and locations. The various neighborhoods around each park will be notified of this event. Members of the C.O.P. teams will be present to answer questions and concerns of the public. The Mayor and Council are also invited. Each picnic is a pot-luck type with the Police Department furnishing hamburgers and hot dogs. I am requesting the Board to consider purchasing a propane grill that could be used in grilling burgers and hot dogs at these events. I checked several stores, and at the new Home Depot store in Fridley, I found various charbroil grilla di,tt would wo,k. I found a grill costing $235, including tax, that has a large cooking area that would fit our needs perfectly. If the Board agreed to purchase this grill, a sign could either be attached or placed near the grill stating this grill was donated by the Columbia Heights Boosters. If you have any questions, you can contact me at work, 782-2840, or at my home, 572-1318. Sincerely, RLS:mld 96-154 Sergeant Richard L. Schmidt Community Policing Supervisor 835? COLUMBIA HEIGHTS ATHLETIC BOOSTERS CLUB, INC. CHARITABLE GAMBLING ACCOUNT I 530 MILL ST,, NE. COLUMBIA HEIGHTS, MN 55421 ,, 4/22/96 DATE PAY TOTHE CITY OF COLUMBIA HEIGHTS 1 $, 235.00 ORDER OF Two Hundred Thirty-five and no/100 ....... ,~ . ~ DOLLARS []~ //~ /TWO SIGNATURES REQUIRED ~-"~ Northeast ~o,~,~...~¢,,,,~.~-~, /_/~7.~ >~//~ ./~/7 ..~'- ~ ,,"OOa 5 5 7,,".' ,:Oq ~OOO i 5 ~'1 5OO,,,~"' AD~VISTRATION Joseph Slurdevant Councilmembers Donald G. Jolly Meg Jones Gary L. Peterson Mark A. Winson May 3, 1996 Mr. Robert Prois, Finance Director Columbia Heights Athletic Boosters 530 Mill Street N.E. Columbia Heights, MN 55421 RE: Donation for Purchase of Gas Grill ~. Dear Mr. Prois: On behalf of the City of Columbia Heights, I would like to thank you for the donation of $235. This money wilt be used to purchase a grill which will be used at Community/Neighborhood Picnics and other city functions. Your assistance and dedication towards your community is greatly appreciated. I am enclosing the signed Form LG503 as you requested. Once again, thank you for your assistance. Acting City Manager cb cc: Police Chief Tom Johnson 96/53 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, M-N 55421 PHONE (612) 782-2810 FAX (612) 782-2801 TDD (612) 782-2806 City of Columbia He,This does not discriminate on the basis of disability in employment or the provision of services Equal Opportunity Employer · ~[ru~e. so~a Z.~zu.~l Ga.n~g Request b~' a. Govez-n~-tent to Spend Ga.a~bH~g City of Collie Heights ( ) 590 40%h Avenue N.E. C]~ol~biac Heights ~ 55421 Check ~pe of government making reques'= ~ C;Iy ~ County I ' Township ~ State of Minnesc~ta. Department of ~ Unttecl States, DeparLment of ("--t Other GovemmentaJ Entity - specify. School Diszrict No. , Division of , Division of of Orgazuzadon Phone Number L3cense Numbe( COLUMBIA HEIGHTS ATHLETIC BOOSTERS CLUB, INC( 612) 782-2873 A-02.072 A~ress City $~m 7~p code 530 Mill Street N.E. Columbia Heights MN 55421 ina a~v~n~ government r~ues~ la~l g~ling (explain expend~ure - aEa~ add~ionai shee~ ~ n~ass~. ~ Amount r~uested I I s 235.00 DONAT I ON/CO~UNITY EVENTS pu~se. ~ ~u~t ~plres one ~ f~m ~e d~e be~w ~d may be mnew~ ~ ~e request of ~e ~ ~vemi~ ~. U.T.e Of ForT~?: 1. If an o~niz~tian w~shes to ~mn~e g~b~ng ~nds to a g~eming ~y, ~l governing ~dy must ~mplete this fo~. ~ Aooroval of the Gambling ~ntrol ~oard Is not required 3. The fo~ should be kept on file by the E~ns~ ~. ~ch a ~y of ~hls form to your Sch~ule C Repo~ for the month in which the ~nds are soent CITY COUNCIL LETTER Meeting of: May 13, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL ITEM: Conference Attendance Request BY: Charles Kewatt NO: ~-~, A , ~) DATE: Apr29,1996 D Authorization is requested for Charles Kewatt, Fire Chief, to attend the Fire Rescue International Conference. The conference will be held in Kansas City, Missouri, from August 23-28, 1996. This conference provides attendees with an opportunity to hear from experts in many areas of Fire/EMS Services. The conference is an excellent means to seek current information in order to make efficient changes in department operations. The amount requested for this conference is $1,173, which will cover transportation, meals, lodging, registration fee, and incidentals. RECOMMENDED MOTION: Move to authorize Fire Chief Charles Kewatt to attend the Fire Rescue International Conference in Kansas City, Missouri, from August 23-28, 1996, and such expenses to be paid from Fund 101-42200-3320 ($943) and Fund 101-42200-3105 ($230). 96-81 l COUNCIL ACTION: I CITY OF COLUMBIA HEIGHTS AUTHOPI?-ATION REO~T FOR CONFERENCES, WORKSHOPS, SCHOOLS AND S~ARS This completed form must be presented to the City Manager by the Monday preceding the regular Council Meeting fo~ approval of attendance. NAME OF ACTIVITY: DATE OF REQUEST: Fire Rescue International 1996 4-29-96 ESTIMATED COST: $ t, 1 7 3 BUDGETED FOR: YES NO NAME OF INDIVIDUALS ATTENDING: 101_-442200-332 ACCOUNT~: 101 2200-310~ ~9243.30 SUFFICIENT FUNDS REMAINING: x ~ NO Charles Kewatt WHEN: Friday, Aug 23 to Wed~ Au~ 28 WHERE: Kansas City, Missouri PURPOSE OF EVENT: Annual Conference HOW WILL THIS ACTIVITY HELP YOU AND/OR YOUR DEPARTMENT? Experience firs t-hand the latest in technology and services that will affect ability to do my job. Network with colleagues-product innovation, techniques, and services. PLEASE ATTACH ANY BROCHURES OR INFORMATION RELATED TO THIS EVENT. SIGNATURES: DEPARTMENT HEAD. DIVISION HF. AD CITY MANAGER IF REQUIRED, APPROVAL BY CITY COUNCIL: DATE DATE DATE DATE Upon approval.by the City Manager, or City Council (if applicable), a copy of this form will be submitted to the Finance Department and appropriate Division Head. This form i~ not a registration form or a request for pre- registration monies. , /gz NAME: Charles Kewatt TRAVEL ADVANCE RF. OUI~T NAME AND LOCATION OF EVENT; DATE: FROM F~iday, Aug 23 TO Wednesday, Aug 28 AMOUNT OF ADVANCE 2 4 3 TRANSPORTATION 7 0 0 MEALS, LODGING AND INCIDENTALS 230 REGISTRATION FEE OTHER - SPECIFY $ 1 , 17 B TOTAL ADVANCE ACCOUNT CODE: CITY .MANAGER'S APPROVAL: DATE: 101-42200-3320 $943 101-42200-3105 230 If any item is to be paid directly by the City, write 'direct' in blank and do not include an amount in 'Total Advance'. IN SIGNING BELOW, I 1) Acknowledge the above requested amount is an advance payment for travel and attendance at the above stated function. 2) Agree to submh within five working days from the date of my return a travel expense report itemizing authorized expenditures and agree to refund to the City of Columbia Heights that portion of the advance not expended. Date Signature of Recipient 071492 CITY COUNCIL LETTER Meeting of: May 13, 1996  MANAGER AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITYPRoVAL NO: Planning and Zoning NO: Case ~9605-25, 1705 Fairway Dr. DATE: May 8, 1996 / The Planning and Zoning Commission reviewed the request of Mr. Hinrichs for permission to erect a six (6) foot high picket style special purpose privacy fence along 4.5 feet of the east and a portion of the west sides of the house located at 1705 Fairway Drive. The portion on the west side will be constructed in such a manner that it will be removable for the purpose of lawn maintenance. A site plan is included as well as the design of the fence showing the proposed fence located one foot off the property line which would connect to an existing fence along the west side of the yard. The reason for the request is to fence in a water outlet on the east side of the house. RECOMMENDED MOTION: Move to approve the six foot high special purpose privacy fence as requested subject to the City's utility easement rights over the north five feet of Lot~8, Block 2, Hilltop 3rd Unit and provided the required property irons have been located and the required building permit is obtained prior to the fence installation. COUNCIL ACTION: ccag0596.nol . =ITYOF COLUI~IA~IGHTS Application For: 2ezoning Variance Privacy Pence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date, Fee: Date Paid Receipt 1. Street Address of Subject Property: 1702 Fairway 2. Legal Description of Subject' Property: 3. Applicant, 4. Owner: Name: same Address~ ~.' Phone: Description of Request: Install a 72" hiqh w99d board orlvacv fence around the nar;m~r of the rear yard and ~nto the s~de yard areas. Zonin~ Applicable City Ordinance Number Present Zoning' Present Use Section Proposed Zonins Proposed Use 7. ~eason'for Request: privacy 8. Exhibits Submitted (~aps, diagrams, etc.) Acknowledgment and Si~nature~ The un~ersi~ned hereby represents upon all of the penalties of law, for the purpose of inducin8 the City of Columbia Heishts to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance vtth the Ordinances o£ the City of Columbia Heishts $iEnature of lppltcant~/~k ~~ · Date: 4/12/96 Taken By: a · (applicant's name) (heightqof fence) ~ 60 ~ ~ est your written consent to ccrmtr~ct fence, material and make-up (applicant ' s (distence) ' ~e fence will be situated in 2z~m nV propez~y line. A t~ue and accurate sketch of the locat~__~n_ of the fence on the _applic, ant's prope~,t~. '(Be accurate in your measuu-e~nts; it will avoid later misunderstandings and conflicts. ) Acknowledsement and 'StSnatu~es. 5he undersigned fully understands the request mentioned and ~S to ccr~ent to igs height, tTpe ~ location. ; ~aavess 1'7/S ~ r ~0 0.~ D ; Add~ess SHEET __ OF __ [~--4' ,J~c~.? Propolad Top of Block jO0l~,~. Proposed Gorage Floor ,J0~ h~ ~led Lowlll Floor Ty~ of Buildi~ - HY-LAND SURVEYING La,MD SLTR~YO~S 7845 Brooklyn Blvd. Brooklyn Park, Mirmes~la 55445 560-1984 INVOICE NO, G55G F.B. NO. 1,5,5/21 SCALE I" = 20 ' o D~rmtos ko4t M~ument F~ Exc~ati~ ~ly xO00.O ~tes Exlst~ Ele~ti~ ~ ~te~ Propo~d E~vat~ ~ ~nole~ Surf~e ~ainage OLMSTEAD BUILDEfiS / 'r, o,E,, lOOqd~ / ,/' ---/0,©0-- REVIEWED BY EN ,GINEERING DEPT. LOT 18, BLOCK 2, HILLTOP 3RD UNIT The only easementl Ih~rl Ire ~om plats of reco~d ~r i~formation provided by client i her~ certify that thll e~vey wis ~e~r~ ~ m or ~r ~ d~rtct I~rv~tl~, ~ that I m I ~ty iegitter~ l~ ~~__.TTH ~d,, dULY , ~ 9~ Uiltm E. Hyl~d, HY-LAND SURVEYING ~}~,'? Proposed Top of Block IooO,~- Proposed 6oroge l:loor i~00 I,~ Proposed Lowell Floor Type of Building - LAND SURVEYORS 7845 Brooklyn Blvd. Brooklyn Park, Minnesota 55445 o D xO00.O INVOICE NO 6556 F.B. NO. . 155/31 S~ALE I" = kO' Dlnotel Iron Monument Oenole$ Wood H~ Set F~ Excavation ~ly D~tes Exisli~ Elevati~ ~nolls Propo~d Elevati~ Denot~ Surface ~ainag~ OLNSTEAD BUILDERS / -r, ~,~, IOOqJ~ / * REVIEWED BY EN.GI[qEERING DEPT, [-- 10~797 mo. e,, lO0~.c~-i LOT 18, BLOCK 2, HILLTOP 3RD UNIT ' The only easements shown are from plats of record or Information provided by client. I hereby certify that thl~ aurvey UII prepared by ie or urmr ly 6~ttet tu~rv~t~, I~ thlt ! ia I duty IiegiBtered L~d surveyor under the taul of the StIte of #innesoti. 8mveyedbyu~e 7TH de/of JULY ~,, 19 95 Milloa E. Hyland, ~in CITY COUNCIL LETTER Meeting of: May 13, 1996 AGENDA SECTION: if CONSENT ORIGINATING DEPT.: CITY MANAGER NO:&~ Planning and Zoning APPROVAL ITEM: Special Purpose Fence, R. Kegler BY: Tina Goodroad~ NO: Case %9605-27, 3716 Jackson St. DATE: May 8, 1996 The Planning and Zoning Commission reviewed the request of Mr. Kegler to install a six foot high solid board special purpose privacy fence along the south side of the house at 3716 Jackson Street. A site plan is included which shows the outline of the fence which connects a gate to the south side of the house to the rear yard, connecting the garage and up along the north side yard to the rear of the house. The Planning and Zoning Commission unanimously recommend approval of the fence request as the required signatures of consent have been obtained. RECOMMENDED MOTION: Move to approve the six foot high special purpose privacy fence as requested provided the required property irons have been located prior to fence installation and that the required building permit is obtained. ~ COUNCIL ACTION: ccag0596.no2 CITY OF COLUMBIA HEIGHTS Application Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Spec. Purpose Fence 2. Street Address of Subject Property: Receipt No, ~-~ (-/~4~/~<:w' . 3716 Jackson Street N.E. 2. Legal Description o£ Subject' Property: Applicant: Name: Randy Kogler Address: 3716 Jackson Street N.E. Phone: 788-7179 Owner: Name: same Address: Phone: Description of Request: Approval of a 6 ft. high special ourno.~, p~;~,ar~., f~nr~ alonq and Inside the south slde property llne frOm the front corner of the house to the east front corner of the detached garage. Zoning: Applicable City Ordinance Number Present Zoning' Present Use Section Proposed Zon£ng Proposed Use 7. Reason for Request: To contain doq in vard. .Exhibits Submitted (maps, diaSra~s, etc.) AcknovledKment and Si~nature:, The undersi~ned hereby represents upon ali of the penalties of law, for the purpose of'inducing the City of Columbia Heights to take the action herein requested, that all etatements herein are true and that all work herein mentioned will be done in accordance vith the Ordinances of the City of Columbia Heights and the laws of the State of Hinn~ota. $i~nature of Applican~ Taken By: (app~t ' s~nan~ ) ' '", ~equest you~ ~-It~ ~sent to ~cr~tm~ct (appli~nt's address)' ' (distance) - · ~he fence w~ be situated A true and accurate sketch of the locatic~ of the fence on ~ .~licant~s property. (Be accurate in your measurements; it will avoid later misunderstandl~ and confllcts. ) · ,Acknowle~ne~t and ~i~natur~s. ~he~unde~igned fully ~t~ ~ ~st ~ ~ti~ed ~d ~s to ~t to its ~$t, ~ ~ l~ti~. , s~~ , ~ ' '~ ; ~~ -- ' ~~ ........ ; .~ss ,, CITY COUNCIL LETTER Meeting of: May 13, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4 CITY MANAGER'S APPROVAL ITEM: CHANGE REGULAR CITY COUNCIL MEETING BY: M. WINSON BY% ~'~;,'X DATE OF MAY 27, 1996 ~ ~ 6} DATE: 5-9-96 DATE~ w' ~ Being that Memorial Day falls on a Monday and City Hall is closed, the regularly scheduled City Council meeting for Monday, May 27, 1996, needs to be changed to Tuesday, May 28, 1996. RECOMMENDED MOTION: Move to change the regular City Council meeting date of Monday, May 27, 1996, to Tuesday, May 28, 1996, at 7 P.M. COUNCIL ACTION: TO CITY COUNCIL MAY 13, 1996 . ~Si~ned Waiver Corm Accompanied Application APPROVED BY BUILDING INSPECTOR II II I1 I1 II Il II II II Il Il II II tl II I1 II Il . II II II ll II II 996 BUSINESS LICENSE AGENDA CONTRACTORS LICENSED AT *The Bainey Group *C.O. Carlson A/C *Fair¢ax Asphalt Minneapolis Allied Alum. Piperight Plumbing Rayco Const. *Secority Fence & const. *B.L. Spille Const. *Swanson & Schiager Plmg. *Engberg Plumbing *Valley Plumbing Ray N. Welter Heating *Czars of Tar 15500 Wayzata Blvd. 1203 Bryant Ave. N. 108 W. Broadway 734t Commerce-Lane 4029 Penrod Lane 3801N.E. 5th St. 4831 Washington St. 3140 Crescent Ave. 9809 Logan Ave. S. 3030 County Rd. J 860 Quaker Ave. N. 4637 Chicago Ave.. 4362 Queen Avenue N. FEES $ 40.00 4O.O0 4O.OO 4O.OO 40.00 40.00 4O.OO 4O.OO 40.00 40.00 40.00 40..oo 40,OO BUILDING, FIRE, SAFETY & HEALTH, DRIVE-IN RESTAURANTS *Trebors A & W, Inc. Robert S. Stewart 4000 N.E. 6th St. 50.00 ~AFETY & HEALTH ANOKA COUNTY HEALTH FOOD CATERING VEHICLES JJ's Food Wagon Service Janet R. Larsin 637 N.E. 38th Avenue for City Auction REQUEST FEE BE WAIVED POLICE DEPT. TAXICAB DRIVER *Frank Clark Meyer 1248 - 95th Avenue N.E. 20.00 gAFETY & HEALTH ITINERANT FOOD/POP CONCESSION Heights Pride Picnic Committee 530 Mill Street', Murzyn Hall May 18, 1996 REQUEST FEE BE WAIVED C O L U M B ! A H E ! G H T S Jcr~-~amne Student Executive Secretary 5g~40th Avenue NE Columbia Heights, MN 55421 TO: FROM: SUBJECT: DATE: COLUMBIA HEIGHTS CITY COUNCIL HEIGHTS PRIDE PICNIC COMMITTEE LICENSE FEE WAIVER REQUEST MAY 9, 1996 On May 18, 1996, the Heights Pride Committee is hosting a picnic for all volunteers and others associated with any of the activities connected with the Heights Pride Celebration. The food and beverage will be given away and there will be no charge for any of it. The site selected for the picnic is adjacent to the John Murzyn Hall. Members of the Picnic Committee are Sharon Shedlov~ Northeast State Bank, Dr. Leanne Warner, Warner Chiropractic Clinic and Jo-Anne Student, Columbia Heights Chamber of Commerce. We respectfully request that the fee for the license to operate an intinerant food and pop concession be waived. Thank you in advance for your kind consideration of our request. TO: FROM: SUBJECT: DATE: MARK WlNSON, ACTING CITY MANAGER LOWELL DEMARS RENTAL HOUSING LICENSES MAY 13, 1996 THE OWNERS OF THE FOLLOWING RENTAL PROPERTIES HAVE COMPLIED WITH THE RE-LICENSING AND/OR LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE. I AM REQUESTING THAT TI-IEY BE PLACED ON THE NEXT COUNCIL AGENDA FOR APPROVAL: A.C.C.A.P. A.C.C.A.P. ALI, MIR SALMAN ARFMANN, RANDEE BAHR, VERNON BAUER, AMANDA BLOMBERG, THOMAS E. BOSTROM, CURTIS H. BRAMAN, TODD BREAULT, MIKE BROWN, PENELOPE CADIEUX, RONALD J. CANFIELD, DOROTHY E. CAUGHEY, WALTER L. CI--I1F~S, DONALD CHINS, LESTER CLAUSEN, ERNEST COOK, STEVEN M. COTY, MICHAEL J. DANKO, JOHN J. DEERING, RICHARD A. DURUSHIA, RAY D. DZIEDZIC, STEPHEN G. EVANS, BRUCE M. FISCHER, DONALD A. FRANZ, WILLIAM E. FRENZEL, DALE O. GARNER, LAWRENCE D. GARNER, LAWRENCE D. 3928 TYLER 5/96--4/97 1321 45-1/2 AVENUE 5/96--4/97 1224 CIRCLE TERRACE 5/96--4/97 4535 WASHINGTON 4/96--3/97 842 50TH AVENUE 4/96--9/96 4977 TYIJER 4/96--11/96 4852 MONROE 5/96--4/97 4654 TYI.ER 5/96--4/97 3881 POLK 5/96--4/97 3849 EDGEMORE 2/96--5/97 3754 3RD STREET 4/96--3/97 665 45TH AVENUE 5/96--4/97 4943 JACKSON 5/96--4/97 3959-61 POLK 5/96--4/97 4357 TYLER PLACE 5/96--4/97 4347 TYLER PLACE 5/96--4/97 4550 MADISON 5/96--4/97 4901 5TH STREET 5/96--4/97 1236-38 CIRCLE TERRACE 5/96--4/97 4343-45 2ND STREET 5/96--4/97 3822 3RD STREET 5/96--4/97 4241 2ND STREET 5/96--4/97 1262 CIRCLE TERRACE 5/96--4/97 4154 2ND STREET 5/96--4/97 4919 JACKSON 5/96--4/97 3832 3RD STREET 5/96--4/97 3734 3RD STREET 5/96--4/97 3712 2ND STREET 5/96--4/97 3740 2ND STREET 5/96--4/97 GUZY, ROBERT A. HALEK, JANE L. HANSEN, EDWIN L. HASSAN, DIAA S HERMAN, MARVIN HESS, MARK W. JONES, DOUGLAS K. JONES, MICHAEL JOTBLAD, DWIGHT D. JUNKER, JAMES J. KABANUK, PETER KAHLOW, LARRY J. KHAN, KHAJA KNOPLIV, NICKOLAS KOTZER, PETER KRAFT, MATT J. KROLL, ALOIS D. KROLL, ALOIS D. LANGE, DAVID J. LAUN, EILEEN LEVINE, RICHARD J. LUNDGREN, BRITT S. MACI-ILITI', JEROME MARTH, MARY E. McGINNITY, F. KEVIN MEDCHII JL, DONALD MEmRI-IOFER, ROBIN MINDLIN, STEVEN M. MOKHTARY, EVA G. NOPOLA, ALICE E. NOVAK, RONALD W. PARKER, THEODORE M. PASTUZAK, JAMES J. RAIKOWSKI, FLORENCE RAMNARINE, JAI RUDNITSKI, DONALD RUST, DAVID SATHRE, LLOYD H. SATHRE, THOMAS L. SCHUBKEGEL, ALVIN SCHULTZ, ALAN SHOKJER, MOHAMED SIEGEL, MARTIN SIEGEL, MARTIN SMIEJA, ROBERT J. STEELE, WALLACE A. 1000 41ST AVENUE #219 4600 FILLMORE 4534 MADISON 4317 3RD STREET 1337 CIRCLE TERRACE 4031 2ND STREET 4615 TYLER 1301 CIRCLE TERRACE 1116 45TH AVENUE 3835 TYLER 1331 CIRCLE TERRACE 3727 RESERVOIR 4341 TYLER PLACE 1253 CIRCLE TERRACE 4203 2ND STREET 3830 RESERVOIR 4545 MADISON 4557 MADISON 1307-09 CIRCLE TERRACE 1231-33 CIRCLE TERRACE 3939 TYLER 1324 42ND AVENUE 4622-24 7TH STREET 4619 TYLER 4432 2ND STREET 4600 JEFFERSON 5255 7TH STREET 4909 JACKSON 1230 CIRCLE TERRACE 4937 JACKSON 4023 6TH STREET 3839 TYLER 3933 RESERVOIR 4803 7TH STREET 4550-52 7TH STREET 5115-17 WASHINGTON 4653 TYLER 4625 TYLER 4633 TYLER 2012 43RD AVENUE 525 38TH AVENUE 3951 POLK STREET 4628 TYLER 4634 TYLER 4307 2ND STREET 4949 JACKSON 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96- -4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 4/96--3/97 5/96--4/97 5/96- -4/97 4/96--3/97 4/96--3/97 5/96--4/97 5/96- -4/97 5/96--4/97 4/96--3/97 5/96- -4/97 5/96--4/97 4/96--3/97 4/96--3/97 4/96--3/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 4/96--3/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 5/96--4/97 SUNDEEN, JOHN L. WEGMAN, JAMES F. WILCZEK, AN2~ONY YANG, JOSEPH SU YOUNGREN, MARK S. 1153 CIRCLE TERRACE 3959 RESERVOIR 3935 TYLER 3904 RESERVOIR 3816-18 3RD STREET 5/96--4/97 5/96--4/97 4/96--3/97 5/96--4/97 5/96--4/97 B;;~C FZNANCZAL. ,c.;YSTErd 05/09/96 ~.5:4£:22 F'UND REC.'.AF:': F'LINi) t)ESCF;,']~ F'T ]] ON :t. 0:~ GE:NERAL. 20.1. COF~MUN'I:'FY DEVELOPMENT F'UND ::?:02 ANOKA CCY. JhlT"r' CDBG 20::':; F'ARKV.T. EW V]:L.I...A I'.iOI.';,'TH 212.': STATE AZD VJA]:NTENAhJL-;F: 2.1.3 F'ARKV.'[EW VZL.I_A SOUTH 225 CABL. E: TE:L..E:V Z .c.; Z ON 235 F;.fl::-.N'I' A L t"l~t.J,~3 Z tqG 240 270 D A F;.'.E F:'ROO'F. CT 2':80 F:'F,'E~O'EZCT F'R :.~76 TAX Z N C.' F;.flE. F~ E; I"-FI" /-½02 ,C:;TATE,] AZ'.O C'ONSTF;,:UC:T];C)N 405 DOWNTOWN 4Od:, M E:DTF::ON Z C 4L31 CAF' ~EX;¢...I Z F' 43';3 CAF' I"": E;~L.J :J: J::' 60! 1,;! A T E:F;.: L.I'¥' '1: L. :r. TY 602 S E:I,,J ;E F;,' UT ];1... ]: TY 60;:; F;.'. L:.: F'LJ :BIE F:'UNi') 65.1. WA'TE:R C:C! N S T'I"',.:U C T Z 0 N 70:L C:E;N"FF;:AL. (?.A F;,'A G E 7.1.0 l.t-,~ .J .,:, ~ MAhk::;GE;ME:hlT 720 DATA 880 F:'E F;-:M :[ T 881 C':C)N]"R I BUTIED 883 C: 0 t'q'¥ F;,' Z )3 LJ TIE);) F'ROJJECTS-GI:::N 8,':'ii~ 5 E;87 FLE:X BIENE:F'"ZT 'i"F,'UST FUND E;E?,8 PC.)L. ICE:/I::'ZF;,'FZ CONT RE~.i;ERVE TOTAL. ALL F'UNDS BANI':,' RE;CAF:' BAN K NAME t'..'.,' A hi t..'..' CFIE:CKZ NG ACCCIUNT TOTAL. AL.t_ BAi',!K,S Check History I) I SBURSEMENTS 70,542..1.4 :L3 :, 255.35 4,270.93 .1.8,624 ,, 9.I. 12,705.62 1.6 :, .1.29.43 1,766.59 8, :L66 ,, 76 .I. I :, 886,27 :L 0 ,, 78 455.00 5,934., 00 I, 756. .1., 988 ,, 24 4,507 ,, 27 2 :, t98 ,, :L6 :1.4,294 .. 00 .1., ;~,70., 76 3,527.80 50,538 ,. 74 272,447,36 .1., 0:1.3 ,, 60 4,793.3 2.1. :, 146.65 96(;, ~ 64 298 ,. t0 3,752.35 6t4 ,, 66 403,055.67 7 :, 843 ,, 63 255.00 960,1;1.0,.5t l) l ..c.; B LI R S E M .F.-.t'.l T S:; 960,1.1.0.5:L 960 :, .1..1.0 ,, 5.I. BRC F:']]NANC-I]AL. 8YSTI'ZM 05/09/96 15: 4 Check Hz=to~y 5/:L 3/96 CC:KJI',IC ]: L.. L. 3: S'T' CITY OF' COLUMBIA HEIG,~.Ff'S GL540R-V04.30 F'AGIE .I. BANi4 VENDOR CHECK NUMBE:F~ AMOUNT BANK C:HE:CK]:I',IG AC;COUNT AARF' ANOKA COUNTY TREASURE:R BE:LL. BOY BAF;,' ,c.:;UF:'F'LY BE:L..L..BOY COI;,'F'ORAT I ON COL.. HGTS FIF.'.I.EI=.T. GHTL=.];;S AS F't:~: ]: ~') L.E:Y/C ]: T Y OF' GI;~AF'IF I.~EG:[ NIq:[ NGS GF;,'E~:L',~r';:/F:'F;,'ANC]:8 & F;.'.C)Sr.-~: ANN J]:F:FY-JR K [.J E; H i',[ / j.f r-i:A N I...AR,SC) N/ROY L.. A VE;L. L/'f) ]: A N L..E]--IF[ANN I:r A RFE..~ MIE'T'F.'.O ATHL. E:T]:C:: SUPPLY MZNNIESOTA I. jC F"'L..IhID M ]: 1"] T l."i; R - W E: ]: ,c..; M A N ld]:~3Kli:". JR & I"!AI;:Y JO Iq:[SKIE l"l S F:' hlA'f' ' L.. RIECI:;di.r. AT]:ON & I'..IC)R,~5.)E:r"iAI'--I AWAF:.'.);)8 & Et'.IC:~RAV ,-J~[::. 'S I LL.L,-,A.L,.fl::. ROOM F:'E:'I"TY CASH --- GARY BF,'AATE: F:'E:TTY CASH - JAN:[CIE MCGH QUAL..]:TY W:[NEi: & ,C.;F:'ZRI'f'8 F:: :l: CC l / ]: RiENIE F;,'OACH i)BA CODE ADVOC':ATE:/ STr:.*,F,' TlR' Z STE:iC:HEhtS SALES ];NC.'. SUBUFU'":AN (3II:eLS 80F:'TBALL 'f'E:L FZPH C.~N E:: At',JS b.,'E R U ,S WEST COIqMUNZCATZONS UIqZF'ORMS UNL. II~JlTEI) Ii,lC WZNSON/MARK AF:'SC'ME; ANOKA COUNTY SOCIAL. SI=:I~:V BE:'CKE]R COUNTY CHILD SUF'F' DCA D Ei:l',l T ]: CARE FIRST COMMUNITY CRED-TT U GRE:AT WE:ST LZF:E & ANNUZT .T. CIqA RE:'TIREMIENT TRUST 45 M ]: C KE:.'L. SC.~N, TF".:USTE:E:/E J M]:tqNESOTA MUTUAl_ L..IF'E Iq?'-t &'";l'¥:Ct"t:i: I:;,'ET]:RE:FIE:NT 8YST NOF~THtEAST STA'¥E BANK No.r'~wE:sT BANK - F'AYROL. L. A 58787 248. O0 58788 28,745.68 58789 262.31 58790 .1.7 :, 7~57.80 58791 33.56 58792 4;5.89 58793 1,700.00 5(')794 .1. :LB. 3.I. ~' ¢)".'(.") m o~.,/~, 16.00 58796 67., 64 58797 34.87 58798 :L, 275., 00 58799 130.50 58800 :L97.62 58801 2,648.74 58802 450 .. 39 58803 3,012.92 58804 5,934.00 58805 3,724.86 58806 13 .. 50 58807 63.90 ~,8o0o 269 ,. 10 58809 42 .. 76 58810 61 .. 92 5881:1. 3,458. :L 9 58812 26.00 58813 3,246.18 58814 56.94 58815 1,245.73 588:L6 1,005 .. 00 58817 88.10 58818 79.95 58819 65.16 58820 172.16 58822 775.40 58823 58~. 00 58824 159.9i 58825 2,174.20 58826 224.40 58827 1,5t 5 .. 00 58828 4,610.50 58829 6,872 .. 55 58830 550.00 588;~t 5:[2 ,, 50 ~' ¢ ........ 904.00 58834 108,742,,24 BRC F"tNAI,~C:[AL SYSTEM 05/(.)9/96 i5:4 Check Flistory 5/13/96 COUNC]:L. L.,T. ST BANI< VEl--ID.OR CHECK NUMBER BANK CHI:.CI<]:I,IG ACC:CIUt,tT F'E]RA F:'EF;,'A -- DEl-- IhIED CONT'R I BUT I::'tZRA -- FIRE RELIEF I='E R A L. I I='E I N iS t]Iq A N C E F:'EiF,'A PCIL. ICE RELIEF COi'ISO F:'RUDENT ]: At.. !... ]:FE I t'ISUI:,%biC RAM?:;]);:t...I_ SCHOLARSHIF' F'UN S"f'AN):)AR)} Z.I'.4S .. F;,'AI',Y=:F.': CC.'MF'A ,STA]"E: (]AP]:TOL CRE:O]:-F LIN]: L,'t,I ]:C)I,I 49 Ut'.!:[ ]"E:D WAY AC:CAF' :Edii:F:'. G C]:TY C)F:' COI_.UI"IY.~!A I-IEZ[SHT.S I= ]: t,I:O IZ L I.../:CK] N A L D G A R!,If-'"]:;~/t...A W R E:I'-.I C [';lii:~.I!:}]/DObh::'d_D OF;.' I'dAR'~ I"!AF~F:.' ]:S/JAY J O'Y' B L..A :0/:0 ~,,.J :i: [..iI-I T K 08 TER / t<IE:k'.il'-iE T'H L (] E: W E: I',i T H A L. / I.~ U F.'. T F;,' ii!: K L.1S K ]: / J CH I'-! T OWl,IH 0 US E-A,r.:"T' M A N A C.) E]"I E:~',I]- AAF;.:F:' A!'-!CHOi:~ F:'AF:'E:F;: A SI='I.=:N MZL.LS, B!ii:L.L.BCI'~' BA~:;: 8UF:'F:'L¥ B EF:,' C','. F:' l::)t;; D T i:~: ~.! C I-'.' ]: ?,I G C;(:)L.L.[]VA/CAF;',ME]_O t.'.":C.~LU?'tB ]: A I--IE: :[ [SHTS )~)Iii:I..F.!:GAR D TOOL t) ]:AZ-M ]:CHEL.LE lqUZZY/F%ME IZAGL.IK bJ]~t, lIZ COMF:'NAY GF..".!-IUtNE PARTS/NAF'A AUTO C.)l::~]: G(SS--[::OOF'E:R ~;.: HAI,tSOIq/SHELLY HI:G?,tA/RA~r'MOI, ID JOHI',tSON BF,'OS, L.~QI. JOR CO, ME:NTH/JUDY Miii:]"RO ATHL. ET]:C SUF'PLY M t 1'-1T'E:R-WE :[ SMAN N 8 P OL.D t_OCS Tt-IEATRI?_ PAR'f'8 F'L. US F:'ETT¥ CASH - JAI"-I!CI: I"iC[3H PH]'L.L.]:F'S W]:N['S &. SF:'iRT8 58835 58836 58837 58838 58839 58840 58841 58842 58843 58844 58845 58846 58847 58848 58849 58850 5E.X-B 5 ;t. 58852 58853 58854 58855 58856 58~.857 5E.~860 58862 ~:~ c:~ ,:::, ~ -." 58866 58867 58868 58869 58870 58871. 58872 58873 58874 58875 58876 58877 5:-B878 58879 58880 .-~ _~,-. :.~]. CITY OF COt_UMB]:A t"IL:.]:[SHTS GL540R-V04.30 F'AGE 2 AMOUNT t9,367.05 94.62 389.53 138.00 I, -1.76.39 625.85 51.25 463 ,, 82 ! ,245.00 580 ,, 00 t ]. 8 ,, 00 500.00 432.00 408 ,, 00 4t7, O0 256,,00 485 ,, O0 5 :t. :1. ,, 00 479.00 430., 00 454.00 634.00 349.00 240 ,, 00 376.40 259.20 178.87 7:!.7 ,, 60 4,407 ,. 00 4,177.83 18.96 200 ,,00 ! 80.88 1 ,, 85; 4,027.8;~ 11.25 8.00 7,958.14 8,988.75 35.15 I, 024.93 5,472 .. 73 3,886. :I. 7 ]., ~:~::19 ,, 50 9]. ,,25 3, S:'2~. 67 BRC t=INANC]~AL SYSTEM 05/09/96 15:4 Check Flistor~y 5/:I.::.~/96 COUIqCZL I._.T. ST CITY OI-- COLUMBIA I-IE]:GHTS GL540R-V04.30 PAGE BAN K VENDOR CHECK NUMBER AHOUNT BANK CHECK]:NG ACCOLJF-!T PR]:OR WINE ROACH DBA CODE ADVOCATE/ --.; C l"t M I D T/F;,' ]: CHARD S:[GF-I LANGUAGE & GOL.))r£N A UI:;,'BA N81< ]:/I)EBB ]: E WINE COMPANY/T'HE W ]:NE: HERCHAN'fS y .~ ,..~ ~. (., .J,,,L~/I ,A. HY AAF;,'P ALLEN/ 'BARBRA ROSE AI'-IO I'{A C:OUNTY AF'F'I_ ]:ANCE F'LU8 BARC) N/FLARY BAFYTt...li= TT/F~AIqDY I:.~E]...I...¥'?.OY BAR '~;UF'F'I...Y BEL. L.I'.":OY CORF'OIRAT:[ [3lq BOSTCIN I"h'::'d:~ I<l"::"[' EAGI...F': W IF-IE COI"~F:'I',tAY Et..(3]:t',ISWE]ii:PEF~ COI"[F:'AI"tY F'OCI. J.S Iq lii:W SI:' A F'lii:R [.:~ G A I',IL. r.-i: Y / I< ]: I"I :(-:.: ,E: F;.' i... Y (.'-;EhlLJ ]: NE F'AIRTS/I-,h-~d:'A AUTO GF;:]: (3G,~E;--..COOPE-]F~ 8): J H L. AR.?;OI,.I tii]_Ii?.CTR]:C COi"iF' J A ];'~ Ii: S /t-.! Ii:_' 1... E N JOI-.IIqSOI',I BROS. I_IQUC'.R CO. I... A f;,~ ,~!.; 0 ~',1/Iii: F;: ]: C'. M ]: lq T E R - W E: ]: E~ 1;'[ A N F;OI.~]..I_I~:R/KARI=.N OLSON/CHARLOTTE PALJSTZS & SONS F'iii:T]"Y CASH - GARY BF;:AATE F'ETTY CASH - JANZCE MCGH F'E:]"TY CASH - KAREN MOELL F:'ETTY CASH - RICHARD SCH F:'HILI...IF'8 W]:I,IE & SF'IRTS F'I...YMO[JTH/C, I TY OF I::'F~ I OR WI hlF£ QUAI_]:TY WI:NE 8:SPIR?.T8 STAR TR]:BUNE ,~il]"IF.]F:I_ TECH INC LI S I..J~:ST CI-ZLL. Ut..AF:: WZF-IE COMF'ANY/THE At'..IOKA COLJNTY ,c.~OC]:AL SERV B!.ZCKI~i]R COUNTY CHII..D SUF'F' F']:RST C':OMMLJN ]: TY CRF'Dt T U 58883 692.77 58884 420 ,, 64 58885 2.32.17 58886 21 ,, ::~0 58887 :~2. O0 58888 796 .. :3]. 58889 95.00 58890 22 .. 39 58892 272.00 58893 24 ,, 00 58894 9,333 .. 99 58895 509.. 25 58896 78.28 58897 29 ,, 00 58898 83.59 58899 16,872 ,, 16 58900 44.60 58901 285 ,, 59 58902 50.00 5890~ 1,600 ,, 55 58904 2~ .. 90 58905 13 ,, 38 58906 10,38i. 29 58907 60 .. 54 58908 29.57 58909 14,808 .. 80 58910 100.00 58911 1,726 .. 56 58912 3,058.51 58913 ~$3.83 58914 22.00 589 ]. 5 594.80 58916 87.43 58917 3I. 43 58918 97.06 58919 75.00 58920 4,160.43 58921 20.. 00 58922 1,629.77 58923 3,683.83 58924 961.54 58925 104 .. 90 58926 68.88 58927 263.40 58929 586.50 58930 184.20 58931 1,815.00 BRC FT. NANCZAL SYSTEM 05/(;'9/96 .1.5:4 Check History 5/].3/9'6 COUNC]~L ET.S]" BANK VENDOF,' CHECK NUMBER BANK CHECK]lNG ACCOUNT GREAT WEST LIFE & ANNU]:T HEALTH F'ARTNF]'~:8 ]:CMA F;.'E:TIF;tEMZ:N'F TRUST 45 :[SAN]"I COUNTY FAMILY SER ME:I)]: CA CFIOICE M :[ C KIEL.SON, TRUSTIEIE/J J M]:NNE:SOTA MU'FUAL. LIFE t'IN STATE RETZRE]'IENT SYST I,tORTH',EAST STATE BANK I".',(:)F;X.'JE8T BANt< "- F'AYF<OL.I_ A I::'E:F~'.A - )}EF]:NE)} CONTR]:BUT F:'E:F~A -" F:' ]: RE: RE:L. ]: E:F:' F:'E:F~'.AF'(]L.]:CE REL. IEF CC)NSO ,",, 'p .,, ., ,. , ., r',-',".~". AF¥:~OFt'I'AT I" U ~:-,,....t ................ 8TAT'E CAP]:TOL CRED U{'-} ]] []h] ].2].6 Y A R B 0 LJ G {"{ / V E: R 0 N ]: C A AAA/F:'R ]:E)R :I:TY V ]: I)EO ABF;:AI"b&F', TE:CHN]:CAL. SE:RM]:C ACE HARDWARE ACT:ION ME:SSENGE:R, ]:NC AEC ,:.,. ,.: .,. ,'.,c.~:., ~, :. AME:R]:CAN B]: Ah1E'.F.:]:CAN F'L. ANN!NG ASSOC ANDERSON'S NEW CARF'ET ~-.m,,..~-~ L..~blql] CC)MM ACT]:ON ANOKA COUNTY L. IBF:ARY ANOKA COUNTY SHERIFFS DE ANOI<A COUNTY TREASURER ANOKA HENNE:F'ZN TECH COLL ARAMARI< ARIES INDUSTRIES ]:NC ASF'E:N MtLL. S, ]:NC. ASSOC OF METRO MUNZC]:PAL AT & T AT & T W]:RELESS SERVICES BAKER & TAYLOR BAKE:R & TAYL. OR ENTERTAIIq BA KE:R/F'H ! L. BARNA GUZY & STEF'F'EN LTD BARNFIART/NORhl BAUE]~ BUILT TI:RE & BATTE BE:RGF'ORI) TFtUC K ]:NG 58932 58933 58934 58935 589~.~6 58937 58938 58939 58940 5894.1. 58942 58943 58944 58945 5,'.:.i: 946 5:F]947 5 8".-'.>4 8 58"?49 58?50 5:F;952. 5 t:..~'.:,:' 5 ::.:'; 58954 5S955 58956 5E)S'-' 57 58958 58959 58960 5896]. 58962 58963 58964 58965 58966 58968 58969 58970 58971 58972 58~F'73 58974 58?75 58976 5E',977 5S978 58979 CT. TY OF' COL. UMB]:A HE :[ Cq.-Ff'S GL540R-V04.30 F:'AGE 4 A?"IOLJNT 4,610.50 ].2,842.90 6,864.55 130 ,, O0 21,073.02 350 ,, 00 512.50 904.00 36,470,, ].9 .1.3 :, 297 ,, 45 20,623.86 94 ,, 62 389.53 1, .1.76.39 50.00 ]. :, 245 ,, 00 80.00 898 ,, 00 ].61.00 74.23 332.50 269.82 24.60 .1., 013 ,, 60 451 ,, 55 ], 67 ,, 9.1. 1].2,,00 7.99 75.00 3,022 ,, 85 6,720,65 170 ,, 40 :_528,20 140 ,, 00 577.47 189 ,, 35 54.00 4,958.00 38.40 2.1. ,, 350 514.33 337 226 ~ 84 :t. 6,675 ,, 7't. .1. 00 ,, 00 484 ,, 17 253.80 BRC FZhtAbiCIAL SYSTEM 05/09/96 15: 4 C he c I,.: History 5/:k3~/96 CGUNC]]... LIST CITY OF COLUMBIA HEZGH'f'.S GL540R-V04.30 PAGE 5 CHECK NUMBER AMOUNT BAI'--I f< CHIEC K :1:1'--1(3 ACCCU..~I,I 1" BE:RN]:CK AND L. IFSO!'-I BLEST & FLANAGAN B :1: F'F' ' S :, I tqC. BOOI(PII-'-:N INC/THIF BR ]: (3H'f'Ol,t [:'XE;AVAT l NB )3F;."IMIEYI.:.':IR GI;.'OLIF' IIqC/THIE B I:;,q,,,~ :[blt'3 )3F,"YAN ROC. I< I":'IRODLICTS, INC B U 8:1: N 2[ S; S:~ C; O P'[?; U N ]: C'PIT I O!q CA'f'C':O PARTS SERVZCtE CE:NTRAL. S'¥' ORE.5_:; CHANNZb!G I_ BF:'I"IE CO ];blC C;:HASKA CH~EMICAL. CC) ):hiE; ~:.'.'.HIEM 81EAIR C H C':I:TY OF:' C'.OI...tJr'LBZA ?.IF"ZGFtTS COB)3 C'OC:A--.-COL. A 'f-.'.~OTTL. :1: NG F!:I: Dt.,.JE CC:.L. I--K3T8 F IF;.'Ii[F']:O')HTE:F;.:!i.~ AS C::OL. UI'.'iB:I:AF:'ARK I"IE:I)]:CA!_ COMF:qJTIEF;,' C :L"f'Y COMF:'(JTq:F;: C:O Rr-:' CONC:Ii.-".NTIRZC DATA SYSTIEMS C OI,IT :1: ht.;.'i:t',l TA L. 8 A.r':' lii;"t' Y E: 6.:~i...1:1: F:' C..C:.'PY EQLIZF'MEN-F IhlC, L"AL. CO I-'-':I'-ITIEIRF"F;,']:SES IN(.'.': ):)EY'ICO DOhfAGHI. JliY. DOOl:;,',t--; ZNC D LJ 8-1" ]: N / F.'. :1: C:FIA RD E:AS'f' SIDE Y.~!:::VE:F;,'Ar.3E: CO IEI-.IL.E:R & ASSOCIATE:-F'Uf-.'-.'LIC F'A M I I...Y S E:R V I C E S I N C I:'ARFtE:R,S ZNSLIRANCE GROUP I:: l F;.'E EN G I N E:F::IR I N G FL. ASH FLEX COI'IF'ENSATION, ZNC F:'/_E:X-O-.LZTE, INC F:LL=.XIY. qLIE F'IF'E TOOL CO. F'OCU8 NEW,SF'AF'EF,'S FOUR SIEASONS SERVICE F'F;,'I I>L.E:Y/C l TY OF:' GANZE:I:;I DIST. INC. GA?:;,'E:L. ZCK STEEL CO GAYI_ORD GL. ASS M ASTE:F;,'S GL.EI,Ib, K.q. OD I NGLEt.,,',OOD GOO.L.~i;BY-I',~OSS F':I:GL. ETS/JOH 58980 1,756. O0 58981. 255.00 58982 261.04 5898[5 458.85 58984 562.32 58985 4 :, 000 ,, 00 58986 I, 756.81 58987 1 :, 145.5~ 58988 225 ,, 80 58989 295 ,, 34 58990 300.36 5899~. 278.20 58992 50.59 58993 67;~ ,, 48 58994 55.00 58995 59.00 5..c.i:996 2,257.85 58997 21.25 58998 1 .., 988 ,, 24 58999 2, :1.03. ~:~8 59000 789.34 59001 .1. 09.00 59002 162.7.3 59003 6,123.75 59004 80.37 59005 249.24 59006 1.1. 6.69 59007 361"I ,, 75 59008 105.00 59009 49, 149.97 59010 595.35 5901.1 I ,,00,') 0,", 59012 266.00 59013 19.95 59014 8.58 59015 195.00 59016 180.00 59017 i,285.29 59018 624.00 590i9 405.00 59020 234.00 5902.1. 11 :, 424 ,. 25 59022 44 .. 73 59023 ~;5 ,, :15 59024 75. O0 59025 1.3,, 42 59026 80.00 BRC F]]NANC]]AL SYSTEM 05/09/96 t 5: 4 Che c I,:. History 5/13/96 COUNCIl_ LZST BAN K V E]',tt)O R CHECK NUMBER BANK CHECKING ACCOLINT GF,'EATER ANOKA CNTY.HUMAN GREENWAY I--IIZIGHTS E]...ECTRIC ]]NC;. H E I Gt-ITS-..NOF,~TI-!E]AS T WELD t N H iii: ][ hi T Z / E: U S E B I U S I..tliF,,~3S/MARY )BETH I-KIt_ :[ DAY STAT Z 01',I I"I O L. '1" O ?,I / J :[ I'"Z]q"ItE VAL.U I"K]h~Iii:YWELL. ]] NC I"P3 t.',', E CO. HYDRANT SPEC ]] AL. I ST ][ NF:'C)F:.'.MAT' :[ t']l'-I I::,'E]:'tERti:".I"If.:;E: Gl";: ]: I'!q"E]:Rhh<"KF ZONAL. SOC ! E'T'¢ []iF:' JAC'-KY/E:I"iARL.!'-<S L ,.'.YIEF;,'F;.'.Y ' 'Z; S i C{d-I,E; ]; NC: J];M HATCH F'IETE]:;,".:SON SALE:i.~ J ]: NDRA/F:'ATR ]: C ]: A O'C)HNSOI',! F:'AF.'EF;,' & SLJt-".'F'LY C ,..':f CI ?.I N .~ T C) N E: SLIF'F'LY I< MART ?( A L. E F;,'-.-. T t--J ~ii] Z l..j C KAI...t...E'.ii; TAD/(? ARY I,':.E:Nh~E;I)Y .,5.;.: ['.}RAVE:hi !<'.FZ W A ]"T / C H AR L.t; S'. ?.{CX;;H MA*t"E:R]:¢'d..S CO, !.::; 0):) A K/'E A S T M A N t<LJ!E]"H?:i]:;: }:)'l: ST. CO. L. ANC:IIE TANK, INC t_E:EF' BF,'OS. MAC QUEEN L"-.QUZF'MENT CO, MAC'.KE LAL~NI)RY SERVICE MARK VII Mr:.]R,$]HALL. CAVEN.D]:SH CORF' MASYS COF:F'. ME:NARDS E:ASHIWAY LLJMBER-F ME]"RO CASH REGISTEF( SYST I'1ETF.:O WELt) ING SUF'F'LY MICF:,'O MARKETING ASSOCIAT M]:DWE,$.';T ASF'HALT CO. M]:I)WEST BUS!NESS PRODUCT M]:I"IAR M :[ NNEAPOL..T.S COMPiL!N ]:TY CO M ]: N N E: G A S C 0 M tI":NE%OTA )3LU1EF:'R I NT MI',! F'IRE SERVICE CERTIFIC 59027 59028 59029 59030 5903,1. 59032 59033 59034 59035 59036 59037 59038 59039 59040 5904.I. 59042 5'-7043 59044 59045 59046 59047 59048 59049 '3':2050 59051. 59052 59053 59054 59055 59056 59057 59058 59059 59060 5906]. 59062 59063 59064 59065 59066 59067 59068 59069 59070 5'5--"071 59072 5907:.':~ C.'[TY OF COL.UMBZA t'4, E:[GHTS GL 540R-V04..30 F'AGF=". 6 AMOUNT 1,237.79 31.95 12,899.23 22, 50 105.00 250., 00 38.08 16,00 65.00 35.1:1, ].4,823.25 964,80 500.00 .1. 25 ,, (30 40.00 2,245., 00 200 ,, 00 ;t., 306,27 105.00 539 ,, 6,5 1.20,,93 :I. 04.34 125.00 207.32 I, 176.55 34. ,, 59 672.44 't., 357,24 54-, 461.. 98 76 ,, 90 263.30 :L:L 5,.45 160.00 28,663.69 164.72 821 ,, 78 322.85 1'70.18 45.35 267.84 30.96 i, 347.78 61..67 .1t. 4.0.00 !09.34 11i ,, 39 2"~0.00 BF,'C F'[NANCIAL SYSTEM 0 5/09/96 15: 4 Check Flistory 5/13/96 COUNC]:I_ L:ES'T CZ'FY OF' COI_UMBZA I--I1E:[GI-~TS GL540R--V04. Z¢0 PAGE: 7 B A N K V E N D 0 R CFIECK NUMBER AMOUhIT BAN K CI--IE:C K:[ I'-IG ACCOUI,I]" MTI DI STF,'I BUTI I'-IG MUI;.'ZYN JR/DOhIAL.D J 1'1 S 1::' NATZONAL BUSINESS INSTIT NEWMAN SIGNS NOF.'TH 8TAR ]]CE NOF;:]"HEASTER NC)F;:THE]RN A IF.'GAS IqOR"I"HE]RN t-'tAI`!DYMAI`I 0 F' F: Z C' lii:'f' E A M O,SM & ASSOC. 0 W EI'-!S S IER V ]~ CES C ORF' F'AM OIL.. INC f':' ]: 0 bl EIE F;,' 1:;,' ]: M & W Ft E ii."; L. [; O ,, F:'I...I..]N KIE'f'T ' S :, Il`lC F:' 0 N Z I 0/' R ]: C: K F:'LJMF:' AND i'IIETE];,' SERV.T. CE Q ~:; RAD:[O St.-lACK F;:A:::']:D [3RAF:'H]:CS &. MAIl_lNG F;:)}O EQUtF'FiENT r.:::(:.~ F:,'IZNTAL. I:;:E:SE:AF;,'CH SF::RV ]: RLETA]:I... )}ATA SYSTEMS 01-- M I:(l]i:X i)]:8"I"F;:]:BU-f']:NG [.':O F;:OA.b F;.'.ES CUE F;.'O'TOCAS'T' F:'L. AST]:C F'ROD OF:' SAF:'E'f'Y I<LI::'].EN CC:RF' S C:H h'l ][ );) ]"/'1:;,' ]: CHARD ,S C; FK-'~ r:-~ R T Z / G I-;: E G S C 0'1"7'/V E':I:;:N 0 SF::I;:CO LABS ? "'¢-' '"" , ~-' ' --" '1'" )1"1~.~,::,t,.[ ht-WONDEF,.: W~::.A sor- TW AF:.'.E 'i'A.T. LORS ,c. yYAR TI::,'.I:BLJi,,IE STA]"E 7'I:-'.LEAS U REI:~ f"~LD ~'i'I:~,~:..I.C,I--I¢..F,, GUI`I S 'I:NC/T)ON SI...IBI. JI~BAIq TZR[£ SERVZCF" SUF'E]::d[OI:;,' FOR:0 Il,lC. SYSTEMS SUI='I='LY ZNC, TOWN ~s: COLIhlTRY OFF'ZCE Cf.. 'tRUCK UTILI'FIES IdI-G CO 'T'F;:L (3F~E'E'N L.F IE.I' 'T'URb%]U.T. ST "I"WZh| CITY t"IARDWAF::F.' U S WEST CI:-]LLLJL.AR U S I, LIE:ST COMI'"IL.INICAT];ONS 59074 102.29 59075 .105. O0 59076 1,336.78 59077 149 ,, O0 59078 95.85 59079 4-56 ,, O0 59080 240,00 59081 2., 7,'-2 59082 66.02 5908T:; 3:L8 ,. 50 59084 60.00 59085 2., 273.7.1. 59086 78.05 59087 213 .. :L 8 59088 50..t. 8 59089 63 ,, 9.1. 59090 100.00 59091 .1.1 :L .41 59092 62';4.78 5909.3 29,,79 59094 3:L8 .. 63 ,, ~' ) ,-' 782 ,, 09 59096 I5.00 59097 288 .. 00 59098 4,073. I5 59099 ~;8 ,. ;54 591.00 453 ,, 59 5910 .1. .1. 71 ,. 20 59102 42, 55 5910.3 1 :, .?.~00 ,, 00 59104 290.00 59-1.05 :L20.00 59-1.06 90.00 ' 59107 527.18 59108 48.00 59109 298.10 59110 146.44 59111 1,0~6 .. 23 59112 14,294. O0 5911~ ~5T56.. 60 591.1.4 3,040.58 59115 2, .1.98 ,, :L6 59116 346.13 59_1..1.7 .1.31 ,, 52 59.1..1.8 . 33..1..1. 591.1.9 6:L ,, 70 59-1.20 39.1.. 1. 5 BRC F'[NANC tAL SYSTEC"1 C'5/09/96 -I. 5:4 Check Flistory 5/15/96 COUNC];L I...];ST BANK VE!'..tDOR CF-iECK NUMBER BANt( (.]'.IIECt(];NG ACCOUNT UN]]F:OF;,'MS UNLIMITED INC UIq];QUE BOOKS ][.NC L.tN]iTED Et_ECTRIC CC). US TOY CO IF-lC VI;CE/GARY VI]KING SA.F'I~.;TY F'FIODUCTS VOSS LIGHTING W & W GEI',It-ZRATOR W W ~,.'A(:(~'!il;l;,' ' S ZI'-.iC ,, WARI',II,klG L. ITES OF Mti".I?-.I,, W ]] IE R-.- ZO (] M 0 B i L.E/K W]]!::'ERS & WIPES WOODI...AI(E SAN ]] TARY SERV!C 5912.1. 59].2_2 59123 59124 59125 59126 59127 59].28 59'.1.29 59i.50 5913.1. 59132 59.1.53 59134 CITY OF-' COL, L.IMBZA I.~I~:ZGt..!TS GL. 540R-V04.30 PAGE 8 4.1.5.07 20.69 744.94 56.3.1. 115.00 206 ,, 34 I90.3]. 556 ,, 75 858,, 16 ! :f. 7 ,, ;L 8 2..l ,, 30 200 ,, 00 82 ,, 81 48,977 ,, 0:1. 960, :[ ].(),, 5.1. CITY COUNCIL LETTER Meeting of: May 13, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION- ORIGINATING DEPARTMENT: CITY MANAGER'S 7 OTHER RESOLUTIONS/ORDINANCES CITY MANAGER'S APPROVAL~ AUTHORI ZING ~ CERTAINNo: CHARITABLE 7%GAMBLING~I 17 DATE: 5-3-96 DAT Gene Mady of Mady's Bowl and Lounge has requested that the City consider amending Resolution 88-41, which in part limits the rental or lease payment to the proprietor of the licensed premises to $400 per month. Mr. Mady is requesting that the resolution be changed to allow the rental or lease payment to be up to $1,000 per month, which is the amount currently allowed by State Statute. Most of the surrounding communities allow rent at the statutory maximum of $1,000 per month. There has also been discussion over the intent, meaning, and enforceability of the last sentence in Section 5, which reads: "No other remuneration shall be paid to the proprietor for permitting the gambling activity or device to be located on the licensed premises." It has been stated that this sentence was intended to prohibit payments to the owner above the rent to cover all or a portion of the cost of utilization which could include trash removal and cleaning services. Current state statute allows the organization to pay directly to the utility provider a portion of utility expenses incurred by the proprietor based on a formula. The attached resolution sets a maximum rental or lease payment of $1,000 per month and prohibits any other payments to the proprietor, or the proprietors service providers for items such as utilities, trash, or cleaning. Further, the resolution provides for a process to suspend the license with due process in the event the organization is out of compliance with the resolution. There is a small gram~matical error in Section 6 which can be corrected at this time by adding the word "be" before the word "prorated". Staff is neutral on the resolutions. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 96-46, Resolution amending Resolution 88-41, authorizing certain charitable gambling, Section 5. COUNCIL ACTION: RESOLUTION 96-46 BEING A RESOLUTION AUTHORIZING CERTAIN CHARITABLE GAMBLING Currently, Resolution No. 88-41 reads as follows: BE IT RESOLVED by the City of Columbia Heights that gambling, as described in Minnesota Statute 326 shall be prohibited in all bars and liquor establishments within the City which are licensed pursuant to Section 5.501, 5.503, 5.504, 5.505, 5.506, or 5.507 of the City Code unless: The organization wishing to gamble obtains the permission of the Minnesota Charitable Gambling Control Board; The organization wishing to gamble obtains the permission of the Council of the City of Columbia Heights; The organization wishing to gambles has been in existence in Columbia Heights for not less than ten years; 4. The organization wishing to gamble is a bona fide club; The organization wishing to gamble does not pay the proprietor of the licensed premises a rental or lease payment in excess of the lesser of $400 per month, or the amount authorized by the State Charitable Gambling Control Board for Class A and Class B licenses. No other remuneration shall be paid to the proprietor for permitting the gambling activity or device to be located on the licensed premises. A license fee not subject to a waiver shall be paid to the City of Columbia Heights in the amount of $250 for Class A and Class B licenses and $25 for Class C and Class D licenses. License fees shall not prorated or refundable. NOW, THEREFORE, BE IT RESOLVED that this resolution shall take effect on July 1, 1988, and shall replace Resolution 86-11. Passed this 9th day of May, 1988. Resolution 88-41 is hereby amended to read: RESOLUTION 96-46 BEING A RESOLUTION AUTHORIZING CERTAIN CHARITABLE GAMBLING BE IT RESOLVED by the City of Columbia Heights that gambling, as described in Minnesota Statute 326 shall be prohibited in all bars and liquor establishments within the City which are licensed pursuant to Section 5.501, 5.503, 5.504, 5.505, 5.506, or 5.507 of the City Code unless: The organization wishing to gamble obtains the permission of the Minnesota Charitable Gambling Control Board; The organization wishing to gamble obtains the permission of the Council of the City of Columbia Heights; The organization wishing to gambles has been in existence in Columbia Heights for not less than ten years; 4. The organization wishing to gamble is a bona fide club; The organization wishing to gamble does not pay the proprietor of the licensed premises a rents_l or lease payment in excess of ~*'~ ~ ...... ~ ~Ac~ $1 000 per month, or e~ ~,~ ~;~ ~^~*~ n~ ~^~ ~oo A ~,.~ ~oo ~ .......... which pament sha~ be inclusive of ~y ~d all ~lowable expenses as defin~ ~d set for~ in ~. STAT. 349 et. seq., as amended. No o~er rem:'~era*Acn payment, set-off, or credit, of any hnd, o~er ~ ~ set for~ above, shah be p~d to or on beh~f of ~e proprietor, or ~y comply or vendor providing service or goods to or on behalf of ~e proprietor, for psrm2tting ,h~.~ A license fee not subject to a waiver shall be paid to the City of Columbia Heights in the mount of $250 for Class A and Class B licenses and $25 for Class C and Class D licenses. License fees shall not be prorated or refundable. If the organization is determined to be in violation of any of the terms or conditions of this Resolution, any authorization hereunder previously granted to conduct said gambling activity may be immediately suspended until such violation(s) is/are corrected. Any such determination of violation(s) and any suspension hereunder shall be made as follows: b_2 c_2 At a meeting open to the public; and After a minimum of 10 days notice to the organization; and After providing the organization with the opportunity to present its position at said meeting; and By a simple majority vote of the City Council. NOW, THEREFORE, BE IT RESOLVED that this resolution shall take effect on J'~ly ~,. ~ ao~, ~, -.-~M~" 13, 1996, and shall replace Resolution $6 ~! 88-41. Passed this __ day of . 1996. Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITy COUNCIL LETTER Meeting of : MAY 13, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: ~7 ORDINANCES & RESOLUTIONS CITY MANAGER'S APP/}ROVAL/7 ITEM: SECOND READING OF ORDINANCE No. BY: MARK WINSON BY:~//~ 1323 TOOONVEYHERITAGE HEIGHTS NO: PARCELS '7, ~,~l) DATE: MAY6, 1996 The City Council held a first reading of Ordinance No. 1323 on Monday, April 22, 1996. This ordinance deals with the authorization to convey certain real estate locataed on the 4600 block between Pierce Street and Fillmore Street using the new Heritage Heights legal descriptions. As was noted in the Council letter for the first reading, Chicago Title has had all documents regarding the Heritage Heights Plat rejected a second time by the Torrens Department at Anoka County. As a result of this, the City has been asked to submit a new Ordinance giving authority for the sale of the Heritage Heights lots using the new legal description instead of the legal description for the underlying Sheffield lots. A certified copy of the new ordinance and its attachments must be sent to Chicago Title as soon as possible, so that all the deeds can be recorded regarding the sale of these lots and so that the owners of these new homes can obtain the homestead classification they deserve. RECOMMENDED MOTION: Move to waive the second reading of Ordinance No. 1323, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1323, an Ordinance Amending Ordinance No. 853, City Code of 1977 and Ordinance No. 1294, authorization to convey certain real estate located on the 4600 Block between Pierce Street and Fillmore Street. COUNCIL ACTION: ORDINANCE NO. !323 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 AND ORDINANCE NO. 1294, AUTHORIZATION TO CONVEY CERTAIN REAL ESTATE LOCATED ON THE 4600 BLOCK BETWEEN PIERCE STREET AND FILLMORE STREET The City of Columbia Heights does ordain: Section 1: Section 2: Section 3: First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Th~ City of Columbia Heights may convey, effective December 28, 1995, unto First Choice Homes, Inc., the real property described as follows, to wit: All of Lots 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, and 18, Block 1, Heritage Heights, Anoka County, Minnesota. The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the SALE AND DEVELOPMENT AGREEMENT RELATING TO THE SHEFFIELD REDEVELOPMENT BY AND BETWEEN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AND FIRST CHOICE HOMES, INC., A MINNESOTA CORPORATION, dated November 16, 1994, a copy of which is attached hereto. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. April 22, 1996 May 13, 1996 May 13, 1996 Jo-Anne Student, Council Secretary Joseph Sturdevant, Mayor CITY COUNCIL LETTER Meeting of: 5/13/96 AGENDA SECTION: 1 TE~4S FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. ~7 RIB F. 0N~ I I~FRAT l 0N~q PUBLIC WORKS/'~//J~'~ E: ~~~~ ITEM: AUTHORIZE FINAL PAYMENT FOR BY: M. Winson ,,,~/a ~ BY: NO. MUNICIPAL SERVICE CENTER GARAGE DATE: 5/6/96 DAT FLOOR REPAIRS, MUNICIPAL PROJECT #9525 The contractor has completed the floor preparation and coating work for the Municipal Service Center Garage Floor in accordance with the plans and specifications. RECOMMENDED MOTION: Move to accept the work for Garage Floor Repairs, Municipal Project #9525, and authorize final payment of $24,647.25 to TMI Coatings, Inc. of St. Paul, Minnesota. MAW:jb 96-200 COUNCIL ACTION: 03-May-96 CiTY OF COLUMBIA HEIGHTS, MN FINAL PAYMENT MUNICIPAL PROJECT ¢~525 MUNICIPAL SERVICE CENTER GARAGE FLOOR REPAIRS TM1 COATINGS, INC, 2805 Dodd Road St, Paul, MN 55121 NO. DESCRIPTION Q,._U._A_N~T_I._,_TY U~NI]' _U.~/T PRICE T_OrAL 1 Crack Re~air 150 L.F. $3.70 $555.00 2 Floor CoatirLq 1 L.S. $22,900,00 $22,900.00 3 Stdping 415 L.F, $1.35 $560,2:5 4 Change Order 1 1 L,S, $632,00 $632,6,0 TOTAL DUE $24,647.2:5 I hereby certify tothe City Council of Columbia Hekjhts that I have been in charge of the work required by the above contract; that all work has been done and performed as I accept the above payment as final for the work done under this contract. ¥"~i-~INGS, i~C. ' .............. 'u_./ Date CITY COUNCIL LETTER Meeting of: 5/13/96 AGENDA SECTION: I TEHS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. W BID CONS I DERATI ONS PUBLIC WORKS ITEM: AWARD OF THE POLICE GARAGE BY: M. Winson BY: NO. CONCRETE FLOOR TOPPING ~ DATE: 5/6/96.//H DA REPLACEMENT On March 11, 1996, Council authorized staff to seek bids for the Police Department Garage Floor. The work involves removing the existing concrete topping from the pre-cast floor, eliminating the floor drain over the telephone equipment room, and installing a new topping sloping from the south wall to the north overhead door. Informal quotations were sent to 8 contractors. Quotes were received from 4 contractors. A bid tabulation is shown on attached sheet. Low bidder was Apollo Construction, Inc. RECOMMENDED MOTION: Move to award the Police Garage floor - Concrete Floor Topping Project to Apollo Construction, Inc. of Roseville, MN based upon their low, qualified, responsible bid of $3,845.00; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. MAW:jb 96-199 COUNCIL ACTION: QUOTATIONS FOR POLICE GARAGE FLOOR - CONCRETE FLOOR TOPPING 1 2 3 4 5 6 7 8 PLAN HOLDER'S LIST Apollo Construction, Inc. Brent A. Anderson and Assoc., Inc. Concrete Technologies, Inc. Corrective Building Services, Inc. Global Specialty Contractors Mills Concrete Restoration, Inc. Paragon Constructors, Inc. Restoration Technologies, Inc. QUOTATION DEADLINE Friday, May 3, 1996; 3:30 p.m. Contractor Apollo Construction, Inc. Corrective Building Services, Inc. Restoration Technologies, Inc. Mills Concrete Restoration, Inc. Informal quotation $3,845.00 $5,6OO.OO $8,85O.OO $12,850.00 No. of days to complete proiect 3 7 15 6O CITY OF COLUM]3IA HEIGHTS INFORMAL QUOTATION FOR: DATE: POLICE GARAGE FLOOR - CONCRETE FLOOR TOPPING APRIL 19, 1996 SPECIFICATIONS Refer to the attached three specification sheets and one plan sheet. BASIS OF AWARD Award shall be based upon, but not limited to, the factors of price, delivery, or completion date, and the City's knowledge of and experience with the bidder's past performance and product. The City reserves the right to accept or reject any or all proposals which in its opinion is in the best interest of the City of Columbia Heights. PROPOSAL Bidders shall satisfy themselves by a personal examination of the site as to all local conditions affecting the performance of the work. We the undersigned agree to furnish the necessary labor, equipment and materials to complete all work in accordance with the specifications for the following total lump sum: Detiverv Number of working days required to complete the project after receipt of the Purchase Order: Days The City reserves the fight to adjust the construction schedule. QUOTATIONS MUST BE RETURNED BY: 3:30 P.M., MAY 3, 1996 We understand that this quotation may not be withdrawn for a period of sixty (60) days from the date of submittal. Firm Name 4/2~.~. Signature Signature CITY COUNCIL LETTER Meeting of: 5/13/96 AGENDA SECTION: ITEMS FOR CONS I DE RAT 1 ON ORIGINATING DEPARTMENT: CITY MANAGER NO. ~ BI D CONS I DERATI 0NS PUBLIC WORKS ITEM: AUTHORIZATION TO AWARD INFORMAL BY: M. Winson /~ BY: NO. QUOTATIONS FOR STREET REPAIR ON DATE: 5/13/96/ DATE: ARTHUR STREET N.E., 39TH AVENUE TO 40TH AVENU -/. On February 16, 1996, the City had a watermain break along the east curb line, in front of 39t9 Arthur Street. Subsequently, the street has settled for approximately 300' with the deepest settlement along centerline. With the current Street Department work load of spring street sweeping, patching and alley construction, staff felt the time required to patch Arthur Street was not the best use of personnel. Informal quotations for the street repair were sent to 5 contractors. The work involves removing the existing bituminous, base and a portion of the sub-base from curb to curb; compacting the remaining sub-base; and placing new aggregate base (if needed) and a standard M.S.A.S. 9" bituminous mat. Three informal quotations were received by 4:30 p.m., May 10, 1996. The total quotation amounts are shown below: Contractor Total Quotation Bituminous Roadways, Inc. Midwest Asphalt Corp. Lan Dar, Inc. (formerly Driveway Design) $ 2t,828.50 $ 23,429.10 $ 27,685.00 The funds will be appropriated from the City's Municipal State Aid Maintenance Fund. RECOMMENDED MOTION: Move to award the Street Repair on Arthur Street, 39th Ave. to 40th Ave. to Bituminous Roadways, Inc. of Minneapolis, Minnesota based upon their iow, qualified responsible quote in the amount of $21,828.50 with funds to be appropriated from State Aid Maintenance Account(212-43190-4000); and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 96-203 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: May 13, 1996 ITEMS FOR CONSIDERATION CF. DZ MANA~ER'S/~ AGENDA SECTION: ORIGINATING DEPARTMENT: NO: -7 OTHER BUSINESS CITY MANAGER'S APPROVAE//~ j~// ITEM: PREMISE PERMIT RENEWAL/ BY: C. BLOWERS~ BY:~/~~ APPLICATION FOR CHURCH OF THE DATE: 5-3-96y~A~ DAT · IMMACULATE CONCEPTION AT MADY'S BOWLINGLOUNGE I~ NO: ~7' C. Attached is a Class B premise renewal application for the Church of Immaculate Conception. Also, the organization has submitted a copy of the floor plan and lease agreement with Mady's Bowling Lounge. The Lease Agreement indicates a $1000 per month rental rate. RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to the renewal of a Class B premise permit for the Church of Immaculate Conception in conjunction with activities at Mady's Bowling Lounge, 3919 Central Avenue NE., Columbia Heights; and furthermore, that the City Council hereby waives the remainder of the sixty day notice to the local governing body. COUNCIL ACTION: 2413 IMMACULATE CONCEPTION BOOSTERS PAY ~ Sta~e ~nk ~.~'.5~ FLOOR PLAN FOR MADY'S LOUNGE: ~:thwest STATE OF J~I~DrESOTA GAI~LZNG CONTROL BOARD PREF~$ES PERMIT RENEWAL APPL=CATION PRINTED: 01/02/96 : BOARD USE ONLYI I ~.LICENSE NUMBER: B-01151-002 EFFECTIVE DATE: 07/01/94 EXPIRATION DATE: 06/30/96 NAME OF ORGANIZATION: Church o£ ,T---cul&te Conception Col,--~i& He£ghts GAMBLING PREMISES INFORMATION .. NAME OF ESTABLISHMENT WHERE CJtMBLING WILL BE CONDUCTED Madys Bowling Ctr 3919 Central Ave NE Col,~i& Heights 55421 _ COUNTY Anoka IS THE PREMISES LOCATED WITHIN THE CITY LIMITS?: Y DOES YOUR ORGANIZATION OWN THIS SITE?: No IF NO, LIST THE LESSOR: Gene Mady 3919 Centr&l Ave NE Columb£& Heights ~NAME OF PROPERTY OWNER (WHEN NOTLESSOR): :.Mady-Foss Partnership FEET PER MONTH: 24 ~SQUARE FEET PER OCCASION: 0 LESSOR INFORMATION AMOUNT PAID FOR RENT PER MONTH: AMOLTNTPAID PER OCCASION: -917 0 IS CONDUCTED ON THIS PREMISES: No BIN~OACTMTY IF YES, REFER TO INSTRUCTIONS FOR REQUIREDATTACHMENT 4030 Jackson NE ;'Col,~hia Heights MN 55421 STORAGE ADDRESS BANK INFORMATION ~Northeast State Bank :3989 Central Ave NE ~Col~hie Heights MN55421 ~GAMBLINGBANKACCOUNTNUMBER:5009261 70NTHE LINES PROVIDED BELOW LIST THE NAME,'ADDRESS AND~ITLE OF AT .LEAST TWO PERSONS ~AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE GAMBLING ACCOUNT. ~THE ORGANIZATION'S TREASURER MAY NOT-HANDLE GAMBLING FUNDS. , .{BE'SURETO COHPLETETHE~EVERSE ~IDE OF THZSA~PLICATION) FORM WILL BE F~%DE AVAILABLE IN~%L%~NATIVE'FORMAT (i.E.~~%RGE pRINT,~RAILLE) 1JPON REQUEST . ACKNOWLED~MENT ~%~BLING PREMISES A~'&*~ORIZATION I HEREBY GIVE CONSENT TO LOCAL LAW ENFORCEMENT OFFICERS, THE C4%MBLING CONTROL BOARD, OR AGENTS OF THE BOARD, OR THE COMMISSIONER OF REVENUE OR PUBLIC SAFETY, OR AGENTS OF THE COMMISSIONERS, TO ENTER THE PREMISES TO ENFORCE THE LAW. · BANK RECOP. DS INFORF2%TION THE GAMBLING CONTROL BOARD IS AUTHORIZED TO INSPECT THE BANK RECORDS OF THE C, AMBLING ACCOUNT. WHENEVER NECESSARY TO FULFILL REQUIREMENTS OF CURRENT ~AMBLING RULES AND STATUTES. I DECLARE THAT t · I HAVE READ THIS APPLICATION AND ~?.?. INFORMATION SUBMITTED TO THE C~AMBLING CONTROL BOARD; · ALL INFORMATION IS TRUE, ACCURATE AND COMPLETE;; · ALL OTHER REQUIRED INFORMATION HAS BEEN FULLY DISCLOSED; · I AM THE CHIEF EXECUTIVE OFFICER OF THE ORGANIZATION; · I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND LAWFUL OPERATION OF ALL C4%MBLING ACTIVITIES TO BE CONDUCTED; · I WILL FAMILIARIZE MYSELF WITH THE LAWS OF MINNESOTA GOVERNING LAWFUL ~AMBLING AND RULES OF THE GAMBLING CONTROL BOARD AND AGREE, IF ISSUED A PREMISES PERMIT, TO ABIDE THOSE LAWS AND RULES, INCLUDING AMENDMENTS TO THEM; · ANY CHANGES IN APPLICATION INFORMATION WILL BE SUBMITTED TO THE C4%MBLING CONTROL BOARD'AND LOCAL UNIT OF C-OVEP-NMENT WITHIN TEN DAYS OF THE CHANGE; - I UNDERSTAND THAT FAILURE TO PROVIDE REQUIRED INFORMATION OR PROVIDING FALSE OR MISLEADING INFORMATION MAY RESULT IN THE DENIAL OR REVOCATION OF THE PREMISES PERMIT. · SIGNATURE OF CHIEF EXECUTIVE OFFICER ~. DATE LOCAL ~OVERNMENT ACKNOWLEDG~4]~T 1. THE CITY* MUST SIGN THIS APPLICATION IF THE C4~MBLING PREMISES IS LOCATED ~;ITHIN CITY LIMITS. 2. THE COUNTY** AND TOWNSHIP** MUST SIGN THIS APPLICATION IF THE C4%MBLING PREMISES IS .LOCATED WITHIN A TOWNSHIP. 3. FOR TOWNSHIPS THAT ARE UNOR~ANIZED OR UNINCORPORATED, THE COUNTY** IS REQUIRED TO ATTACH A LETTER TO THIS APPLICATION INDICATING THE TOWNSHIPS STATUS. 4. THE LOCAL UNIT OF C-OVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY APPROVING OR DENYING THIS APPLICATION. '5. A COPY OF THE LOCAL UNIT OF C-OVERNMENT'S RESOLUTION APPROVING THIS APPLICATION MUST BF, ATTACHED TO THIS APPLICATION. 6. IF THIS APPLICATION IS DENIED BY THE LOCAL UNIT OF GOVERNMENT, IT SHOULD NOT BE SUBMITTED TO THE C~AMBLING CONTROL BOARD. ~TOWNSHiP: ~BY SIGNATURE BELOW, THE TOWNSHIP ACKNOW~.~T~GES THAT THE ORC4%NIZATION IS APPLYING FOR A i.~]~REMISES PERMIT WITHIN TOWNSHIP LIMITS. · ITY* OR COUNTY** : 'TOWNSHIP** ~CITY OR COUNTY NAME iSI~Rg~ OF PERSON RECEIVING APPLICATION I SIGNATURE OF PERSON RECEIVING APPLICATION :ROSEVILLE, MN 55113 DATE RECEIVED ~ LEASE AGREEMENTFOR ' ~ , PULL-TAB, PADDLEWHEEL, TIPBOARD, AND/OR RAFFLE ACTIVITY AT A PERMI2TED PREMISES lqam¢ of Legal Owner of Property $1r~t Addr~ City Z/p Daytime Phone ~,rr~ ~f ~.~or 3 s~,~laross ci~ ziv ~y~m~ (This n~y or may no~ be the same as the Lc/~! CArnet of the l~pedy) Naif Leased F~,,,l~es - ~ t Street Addrc~ City ,.) Zip I~y~m¢ Phon~ T~ of ~mb~g ~fivi~ (ch~k aH ~t apply) ~at ~ ~ ~nduc~ at tMs ~mb~g I Ra~ i Paddlewh~h ~ P~-~ ~ ~p~ Total rent ~nnot exceed S1,000 per month for aH non-bingo lease agreements with your O~gnni~..tion for this gambling premis~. An organization may not pay rent to itself or to any of it~ aft'diates for space used for the conduct of lawful gambling List dimensions of all areas leased by your organization for the conduct of gambling activity cheek~d above, including storage. Thc lc~.d areas erc: & ' -=Storage '~:Storage f by _ forby f~by feet for a total of /'ccc for a total of feet for · total of fcct for · total of feet for · total of feet for · total of squarc fe~t. squarc square feet square ~quarc feet. ~ClUam feet. ~uar~ footage ] Submit · ~k~tch (drawing) of the gambling prembes. This must show thc location of your organization's Icascd arcs(s) for thc conduct 'of lawful gambling, including areas tcascd for storage of your gambling product on this gambling prcadscs. Bc sum to write th~ dimensions of thc leased arcas o~ thc skctch. TH~S~ONS ON THg SKgl'CHMUSXRE Trig SAMBAS THOSggZb't'gD ABOVIL Mlq Statut~ 349.18 Subd 1 states that th~ t~rm of abe lease may not begin before thc cffeetiw date of thc lnvmi~ permit and must ~xpim m the same day that thc premises permit expires. ONLY wri~ an cffeetivc date in this a~ea of thc lca.se if this is · rencgotiated lease agreement occuring during thc term of your current pr~daes permit. : ,,~ Effective Date for Amended Lease Agreements / / , By agreeing to the terms of The owner of the property or the lessor may not manage gambling at the pre- raises; - The lessor of the premises, his or *her immediate family, and any agents or employees of the lessee may not parl~- pate as players in the conduct of lawful gambling on the leased premises; The lessor and the lessee do not have a direct or indirect finandal interest in the distribution or manufacture of gambling equipment; The organizalion must obtain an organi- za~on license, gambling manager icense and a premises permit from the Gam- bling Control Board. The organization will be responsible for complying with the laws and rules of lawful gambling; - The lessor of the premises will aliow the Board or agents of the Board, the Commis- sioner of Public Safety or agents of the com- missioner, or the Commissioner of Revenue or agents of the commiaaioner, and law en- foroement personnel to ir=',q)ect the premises at any reasonable ~dme, and permit the organiza'don to conduct lawful gambling at the promises according to the terms of this lease. The lessor may not impose any con- di'dons on the organizalion regarding dis- tributors of gambling equipment, services, The 'lessOr of the premises shall provide the lessee access to the permitted pre- mises dudng any time reasonable and necessary to conduct lawful gambling on lease; The lessor shal not modify, terminate or refuse to renew this lease in whole or in part because the organization reported to a state or local law enforcement au- thority or the Board the occurrence at the or the use of profits; ..... -~ .:~ ...... i ~ .site of ilegal gambing activity in which ,. 1fie organiza~on did not parlicipate, and The lease shall be ,terminated for any illegal gambling violaliona occurring on the pre- -' ..... ~ .... - mises; - - ;- - ' : ::' ~: :The orgar~zalion must have, at the gam- bling premises, a current inventory of The organiza~on will be responsible for an- ~gambling equipment, a ~ketch with suring that the lessor'e business activities mensions of the premises available for are not conducted on the leased premises; review, and a dear physical separation or divider between the lessee's gambling The term of the lease shall be concur- : : equipment and the lessor'a business rent with the premises permit; .... ~:- ..........~--~--'-'.~cluipment. .......:: List any other cond'~ions or restficlions that v~! be included as part of the lease. ~' :~ ........ Attach add,oriel sheets if necessary. Be sure both pal'des date and initial any attachments to this lease.~ This lease is thc total and only agreement bc~vccn thc lesser and thc o~ganizntion conducting lawful gambling activities other than bingo and pull-tnb dispensing devices. Them is no otber ntFeement and no tuber consideration required between thc parties ns to thc hw~ul gambling and other matters related to this lease. Any changes in this lease must be -submitted to,/~Gambling. . Control Bored ~ 10 d~ys oftl~ chan~e. . ..;- .'- _~ /. Title of la.or =-A copy of tab lease and a sketch, ~T~ dimensions must be submitted wltfl t~e l~emises permit apl)BeaCon or ' =: premises permit application renewal m' when any changes In the iea~e agreement ~ ..This publication will be made avaUnble in alt=rna_five format (Lc. ~ print, braillc) upon request.. = '- ~. Quc~ions on this form should be directed to t]~ Licensing Section of the Gambling Control Board at (612)639-4000. : .~..caring impaired individuals using a TDD.may call the 1Vfinnesota l~Jay S~l~Ce at 1-800-627-3529 in thc Greater := ! Jv~mnesota Area of 29%$353 in the Metro Are~ : - - ~ T'~o inf. o..n~..'on zeq~stad_ on this form ~!1 I~. tL~cl by t~ Gambling Contra! Boa.rd (GCB) to d~rmi~ ~o~ compU- .~ ~'" "~=" ::'~'-t'~':'- '~-~"=' ......... ~:' ~"' :~:-' ' :--~:7" ~: CITY COUNCIL LETTER Meeting of: May 13, 1996 AGENDA SECTION: I TEHs FOP, CONSIDERATION ORIGINATING DEPT.: CITY M~qAGE~ NO: 7 OTHER BUSINESS FINANCE A#P~t~/~/l~/ ITEM: LOCAL PERFORMANCE BY: WILLIAM ELRITE~ BY:T~ MEASURES FOR LOCAL DATE: APRIL 24, 1996 '~- DA PERFORMANCE AID PAYABLE IN 1997 NO: '7, In 1996, the State legislature passed a new law reducing HACA aid by $1 per capita. The law (Chapter 471, Article 3, Section 48) provides for recovery of this aid and potentially more aid if cities develop local performance measures for local performance. By doing so and qualifying, the City will receive what is then call "Local Performance Aid" (LPA). In order to qualify for tb3s new aid, the City must have a system of performance measures for services provided by the City, and must regularly compile and present these measures to the City Council at least once per year. If there is currently no system of performance measures in place, the City may still qualify for this aid if it is in the process of developing and implementing a system of performance standards. However, eligibility based upon being in the process of development may not be used for more than two consecutive years. Based on this, it is staff's recommendation that the City develop performance measures and use the next two years to develop and implement a system of performance measures. RECOMMENDED MOTION: Move to direct the City Manager to start the process of developing and implementing a system of performance measures in accordance with state requirements, and to authorize the Mayor and a Councitmember to certify to the Minnesota Department of Revenue that the City of Columbia Heights is in the process of developing and implementing a system of performance measures. WE:dh 9604241 Attachment: Letter from Minn. Dept. Revenue, 4/22/96 Certification Form COUNCIL ACTION: ' $OTA Department of Revenue Property Tax Division April 22, 1996 TO: Mail Station 3340 St._Paul, MN 55146-3340 Phone (612) 296-5141 ~,~(612) 297-2166 OcO Q'.% ~L CITY CLE~, ~~ST~TO~, ~AGE~, FIN~CE DI~CTO~ RE: CERTIFICATION OF LOCAL PERFORMANCE MEASURES FOR LOCAL PERFORMANCE AID PAYABLE IN 1997 Laws 1996, Chapter 471, Article 3, Section 48 provides for a new state aid for all qualifying counties and cities beginning in calendar year 1997. This new aid is called Local Performance Aid (LPA). In order to qualify for this new aid, your city must have a system of performance measures-for services provided by the city, and-must regularly compile and present hhese measures to the city council at least once per year. If there is currently no system of performance measures in place, your city may still qualify for this aid if it is in the process of developing and implementing a system of performance measures. However, eligibility based upon being in the process of development may not be used for more than two consecutive years. For the purpose of the enclosed certification form, "in the process" may include having the subject of performance measures on the agenda of the city council. The city should then use the time period between this year's certification and next year's certification to develop basic measures such as "workload," unless it has already moved beyond this stage. The second year of"in the process" must be used to move to a higher level of performance measurement, such as measuring efficiency and effectiveness. All cities should be able to qualify to receive LPA in the first year of the aid program. This new aid will be determined as follows for calendar year 1997: The total amount of aid available for cities is $441,735 plus $1 times the most recent population of each qualifying city. A per capita aid amount is then determined by dividing the total aid available by the total population of all cities that qualify for the aid. Each qualifying city would then receive an aid amount based on its population times the per capita aid amount. It should be noted, that the $441,735 is appropriated fi'om the gener~ fund, and the additional amount ($1 times the most recent population of each city) is a permanent reduction in each city's homestead and agricultural credit aid (HACA). The HACA reduction applies whether or not the city is eligible to receive LPA. Distribution of this new aid will be based on yearly certifications for each qualifying city. Cities will be required to submit an annual certification in order to receive LPA payable in calendar year 1997 and subsequent years. LPA will be paid in two equal installments on July 20 and December 26 of each year, beginning in 1997. Qualifying cities will receive a certification of their 1997 LPA by July 31, 1996. (continued) An equal opportunity employer TDD: (612) 215-0069 Page 2 As mentioned above, your city may qualify for LPA by (1) having a system of performance measures in place, or (2) by being in the process of developing and implementing a system of performance measures. If your city qualifies for LPA by either criteria, and your city wishes to participate in the distribution of this aid for calendar year 1997, your city must fill out the enclosed certification and remm it to our office by June 30, 1996. Please note: if our office does not receive a certification from your city by June 30, 1996, your city will not be eligible to receive this aid in calendar year 1997. If you have any questions regarding the completion of this form, please feel free to call me at (612) 296-5141. Sincerely, Research Analysis Specialist Property Tax Division Enclosure cC ifies Udletil Number 14 April19,1996 New law links performance to city aid Gary Carlson In the beginning, the Legislature created LGA and HACA. And they saw that they were good. Starting in 1997, cities and counties will also have LPA. The 1996 version of the omnibus tax bill includes a provision referred to by its author as Local Performance Aid. Championed by Representative Andy Dawkins of St. Paul, LPA is an attempt to associate general purpose homestead and agricultural credit aid with perfor- mance outcomes. According to Representative Dawkins, local perfor- mance aid is intended to assure that state revenue sharing with cities and counties will be based on a defensible formula and therefore, be continue into the future. How do you qualify for LPA? In the first year, each city and county will be eligible to receive performance aid if they have either implemented performance measure- ment systems for the services they provide or are in the process of creating or implementing performance measure- ment systems. What are performance measurements? According to Representative Dawkins, performance measurement include simple measures of workloads for the services provided by the governmental unit. Workloads can include number of employee hours worked on' certain projects, tons of garbage hauled, number of police calls, or any other measures of workloads that my be compiled by the city. According to Representative Dawkins, the collection of workload data by each local unit of government is the first step toward ultimately generating measures of service efficiency and effectiveness. He wants each city and county to be able to evaluate the services they are providing and be able to determine if the service is achieving its goals or is being provided at an effective level. Representative Dawkins intends for each city and county to be eligible to receive performance aid in the first year. The Department of Revenue will mail out aa application form for local performance aid on or around May 15 of each year. The form will require each city to certify that they qualify for local performance aid. The application must be signed by the mayor and one member of the city council. Local performance aid will be distributed to each city with the local government aid and homestead and agricultural credit aid payments in July and December of each year. Local performance aid will be annually inflated by the price of government inflation index that is currently used for the local government aid distribution. Local performance aid is funded by reducing each city and county's HACA by $1 per capita and adding an additional $1 million of state resources to the overall pool. Combined, these two performance aid revenue sources will generate approximately $4.1 million to fund the program for cities. Each qualifying city will receive a per capita LPA distribution based on the total available city LPA resources divided by the total population of all qualifying cities. The future of LPA Representative Dawkins hopes to expand the local performance aid program next legislative session. In discussions with the League of Minne- sota Cities, he indicated that he would like to increase the funding for the program by $200 million which reflects the current of excess of property tax collections over income taxes. Accord- ing to Representative Dawkins, adding new resoumes to the performance aid program will be tied to more stringent eligibility criteria for local units of government. Rather than simply gathering workload measures, local units may be required to begin examin- ing efficiency and effectiveness of the services provided to their local resi- dents. Of course, details of these future requirements have yet to be fully developed. If you have any questions about local performance aid, please contact Gary Carlson at the League of Minne- sota Cities or the property tax division of the Minnesota Department of Revenue. I[ CITY COUNCIL LETTER Meeting of: 5/13/96 NO. 7 OTHER BUS I NESS PUBLIC WORKS ~],~ ITEM: PERMITS FOR 1996 JAMBOREE BY: M. Winson BY~ NO. 7, ~,}, ~) DATE: 5/6/96 DA The Jamboree will be held June 26-30th this year. The carnival, operated by Serie Fun Shows again this year, usually arrives a day or two before opening which would require closing off Jefferson St. on Monday afternoon, June 24th. Staff is requesting permission to close Jefferson Street from the alleyway on the north end of Huset Park to the railroad tracks north of 39th Avenue providing appropriate arrangements are made with various City departments including the application and payment of necessary licenses and permits and that appropriate deposits are submitted. The annual Jamboree Parade will be held on Friday, June 28, 1996, beginning at 6:30 P.M. The parade route is the same as previous years. Staff is recommending that the City Council authorize the Police Department to issue a parade permit for the Jamboree parade. RECOMMENDED MOTION: Move to authorize staff to close Jefferson Street from Monday afternoon, June 24, 1996 through Sunday, June 30, 1996. RECOMMENDED MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree Parade to be held on Friday, June 28, 1996, at 6:30 P.M. for the following streets: Central Avenue at 45th Avenue to 40th Avenue; west on 40th Avenue to Fifth Street; and Fifth Street to Mill Street. RECOMMENDED MOTION: Move to authorize fireworks on June 29, 1996, (rain date of June 30, 1996), in conjunction with the Jamboree activities, and to appropriate up to $2,000 to be earmarked for fireworks display from Fund 101-45050-4378. MAW:jb 96-198 COUNCIL ACTION: TO: FROM: .DATE: RE: CITY OF COLUMBIA HEIGHTS MAYOR AND CITY COUNCIL MARK A. WlNSON, ACTING CITY MANAGER May 7, t996 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF MAY 13, 1996 1) MONTHLY OPERATIONAL REPORTS Attached please find operational reports from the various departments for the month of March, 1996. 2) BOXSEAT SPORTS BAR AND GRILL Attached please find a memo from the Licensing Clerk regarding the compliance of the Boxseat in meeting the liquor license requirement for percentage of food sales. The report indicates that improvement has been made, but that the establishment is still short of the 40% requirement. I would suggest that the Council wait for the next quarterly report before taking action on this license. 3) WATER TOWER REHABILITATION Work is almost completed on this project. The anticipated completion date is May 17. 4) STAR TRIBUNE ARTICLE ON T.I.F. It seems that during every legislative session, one or more representatives wants to abolish or severely restrict the use of T.I.F.. Please review the attached copy of a Star Tribune article and the commentary from the North Metro Mayor Association Director on this subject as it will no doubt be a major issue at the next legislative session. 5) NATIONAL ASSOCIATION OF LETTER CARRIERS FOOD DRIVE Please see the attached flyer from the NALC on their food collection drive on May 11. 6) LIBRARY CARPET REPLACEMENT Please see the attached memo from the Library Director on the efforts made by various people to replace carpet in the children's department. 7) EAGLES AUXILIARY DONATION TO THE LIBRARY The Library has received a donation of $500 from the Eagles Auxiliary, Post #1247. The group is disbanding and is donating their remain funds to worthwhile projects. The only condition on the donation is that it go toward something to assist the elderly. The donation will be used to purchase large print books. 8) MICHELLE CAREW MARROW DONATION AND BLOOD DRIVE Please see the attached flyer on the Michelle Carew Memorial Volunteer Marrow Donation Registration and Blood Drive to be held on May 14. 9) STREET SWEEPING Street sweeping should be completed city wide by May 13. CITY MANAGER'S REPORT FOR CITY COUNCIL MEETING OF MAY 13, 1996 Page 2 10) INCIDENT AT MURZYN HALL Please see the attached memo from the Recreation Director regarding a recent incident at Murzyn Hall. I have included it to indicate to the Council the potential liabilities that the City may be subject to for incidents that we have no control over. I will keep the Council informed ~t, this situation progresses. 11) POLICE EXPLORER COMMENDATION Please see the attached copies of letters from the St. Anthony Police Dept. and the Columbia Heights Police Chief regarding an incident in which one of our Police Explorer Post members played an integral part. 12) HEIGHTS PRIDE Heights Pride activities begin on Monday, May 13 with an Open House at Crest View and a concert at the High School. There are a minimum of 24 separate events taking place during the week. The volunteers bringing this celebration to the residents of the City have worked extremely hard and deserve all the credit they can get. The Council is requested to attend as many events as they are able with their schedules. As I am preparing this report on Tuesday, May 7, I will update the Council on any additional items that come up at the meeting on May 13. COLUMBIA HEII HTS PUBLIC LIBRARY 820 - 40th AVENUE N. E. COLUMBIA HEIGHTS, MN 55421-2996 PHONE: (612) 782-2805 FAX: (612) 782-2804 II. III. TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Mark Winson, Acting City Manager M. Rebecca LOader, Library Director April operational report April 30, 1996 MANAGEI~ CITY OF COLUMIIA HEIGHTS Significant Accomplishments A. The Friends met on 4/1 at the Dragon House with 15 members present. B. The Board met on 4/2 with four members present. C. Senior Citizen Time drew 20 people on 4/17. Departmental Goals A. Staff spent considerable time during April getting organized for the re-carpeting of the children's department on May t-2-3. B. The State version of the library annual report was completed and submitted. C. The library was closed 4/10-11 for a computer upgrade. The upgrade has been completed with a minimum of inconvenience. D. National Library Week was celebrated 4/14-20 with contests and prizes. E. Kelly, Jeanine, and Becky attended diversity training on 4/16. Mary and Marsha attended diversity training on 4/18. F. Interviews for the library aide position were held. G. Ail reading clubs ended 4/20. H. Marsha worked with Julie at Recreation to schedule three joint programs for the 1996 summer. I. Jeanine participated in a cable shoot on 4/24. J. The library participated in two tornado drills on 4Z25. K. Becky prepared the first draft of the proposed 1997library budget. Issues and Problems none Mar ch Circulation 1995 1996 ''LIBGIS ''1995 1996 Adult 6887 6900 'Reference 3196 2964 Juvenile "7027 "5991 Dir. A 580 512 1~9'14 12~'~1' Dir. B i35 113 Work days 27 26 Work days 27 26 Columbia Heights Fire Department To'- From: Subject: Date: Mark Winson, Acting City Manager Charles Kewatt, Fire Chief Operation Report May 7, 1996 Operation Report April 1996 A. Significant Accomplishments 1. Emergency Medical Calls - 107 2. Fire or Good Intent Calls - 48 3. Classification of Alarms Still Alarms - 143 Company Alarms - 7 General Alarms - 5 4. Total Calls for the Month 155 5. Number of Total Calls Billed to Hilltop - 11 6. Training 242 Hours Station-Duty (paid-on-call personnel) 240 Hours Training (all personnel) 7. Structure Fires with Property Loss - 1 Apr 22 1081 Polk Circle .... Two-Family . $20,000 . . Refinishing 8. Hazardous Materials Incident Apr 10 46th & Taylor . . Leaking 55 gal drum; Bay West ordered for cleanup 9. Mutual Aid Given ~ 0 B. Status of Department Goals Inspection Report - January 1996 through April 1996 a. Complaint Inspections (initial & follow-up) ....... 39 b. Annual Inspections (initial & follow-up) .......... 97 c. Inspections-No Violations .................... 68 d. Miscellaneous (Extensions, Section 8) ........... 9 Total Inspections ......... 213 C. Issues and Problems 2. schedule has been prepared. CWK:cf 96-85 Track Refurbishment Second Notice for Bids published May 2, 1996; open until May 28, 1996. Ford 1250 GPM Class A Fire Pumper (Engine 1) picked up April 26, 1996. Training In service date: May 21, 1996. TO: FROM: SUBJECT: DATE: COLUMBIA HEIGHTS POLICE DEPARTMENT Mayor and City Council Members Thomas M. Johnson, Chief of Police~ Operational Report, April, 1996 May 1, 1996 I. Events/Accomplishments During the month Captain Olson and I completed the preliminary budget proposal for the department for 1997. We were very pleased with our efforts and look forward to moving on with the process and final approval. We are very excited about the improvements and changes we have proposed. We had an in-service training on our use of force and pursuit policies during the month. Both of these policies have been updated by our policy review committee and both the policies and the training were well accepted by our officers. We have also updated our complaints of misconduct policy, and we have issued a policy on rotation of investiga- tors and school liaison officer. We have currently posted a notice to identify officers who are interested in the position of school liaison officer, so we may get this process started. Sergeant Roddy, Sergeant Kapala, and I attended leadership and empowerment training at the Anoka Police Institute this past month. This was excellent training and was directly related to our community policing program. I attended two meetings with Senator Wellstone during the month that had an effect on the continuation of the COP's program. As you know, the 1996 federal budget was finally passed, with the COP program still in it. There was an effort to eliminate this program, but because of work by senators such as Mr. Wellstone, the program was saved. The Senator was very impressed with the efforts going on in Columbia Heights and Hilltop, and he wants to see this type of work continue. Captain Olson and I attended the Minnesota Chief's Conference during April and found the meeting to be very informative and the training to be excellent. I was able to network with several chiefs throughout the state and find out what new and exciting things they are doing in their departments. We were able to find the link we needed through Motorola in order to hook up our lap top computers to the MDT's. We will hook up a prototype in the police officer's report room within the next couple of weeks in order to test the system. Thus far, it looks very promising. I have also obtained information on in-car video cameras. Further documentation and pricing is being collected on these items. Mayor and Council Members Page 2 May 1, 1996 I completed the background investigations on each of the candidates on the eligibility list and I made a job offer to Joe Sturdevant. Joe has accepted the offer and will be starting on May 6, 1996. I have also requested time at the May 20, 1996 Council work session to discuss replacement of the probationary officer who was terminated in February. On April 27, our officers and reserve officers did an excellent job directing traffic for the VFW parade. Sergeant Kapala deserves a lot of credit, along with Captain Olson. The parade was excellent except for a lack of spectators, and it went off with no problems. We continue to prepare for Heights Pride week. We will be involved in the tours of City Hall and the police department, a bike rodeo, and something new this year--"Tour da Heights"--which is a bike ride around the outskirts of our city. The event is being planned by Officer Bartlett, who is doing a great job! We are looking forward to getting involved. Rumor has it that the Police Chief and Captain will be riding bikes in the "Tour da Heights." The police Explorers took part in the state conference at Breezy Point this month. Officer Bartlett stated that although they did not win any awards, he was very proud of the efforts put in by the members of the Post. II. Projects/Goals The review committee, of which I am a part, is continuing to review the licensing ordinance, and we are making good progress. We have completed secondhand stores, precious metal dealers, and pawn brokers. We are now working on Christmas tree lots, motor vehicle sales, and gas stations. We have developed a community policing handbook prototype, which we will distribute to residents of Hilltop and Columbia Heights in order to inform them of the programs we have available. This should be ready in the next month or so. III. Issues/Problems Officer Hickey was scheduled for replacement hip surgery this month, but during the pre-operation physical, another issue was discovered that must be corrected before the hip surgery can be done. He is waiting for the other procedure to be scheduled. We will keep you informed of his welfare. At the time of this report, the statistical information for the month of April was not complete. This information will be forwarded when it is available. TMJ:mld 96-177 CITY OF COLUMBIA HEIGHTS DATE: MAY 7, 1996 TO: FROM: MARK WINSON ACTING CITY MANAGER OPERATIONAL REPORT APRIL 1996 DEPARTMENTAL GOALS: 1995 Audit: The 1995 audit has been completed and distributed to staff and the City Council. All that remains is to schedule a meeting between the auditors and the City Council. The compliance report portion of the audit lists several deficiencies, particularly in the HRA, where reporting requirements were not followed, and several grant conditions were violated in the areas of section 8, CDBG, and the HUD grant for the high-rise. The new staff in HRA has completed several of the requirements that were violated in the past year. 1997 Budget Process: Work is well underway on the 1997 budget. Departments have submitted their draft proposed budgets. Jean Andres is entering this data into the computer. Once that is completed, a printout will be done and returned to the departments for proofing and any final corrections. Departmental budgets will then go to the City Manager for finalization of the City Manager's proposed budget. ISSUES, CONCERNS AND PROBLEMS: City Telephone Equipment: The telephone room that houses ail of the City's telephone switching equipment is located directly under the Police Department garage. Over the years the floor in the garage has deteriorated significantly. With this deterioration, it was recently discovered that the water that melts off the police cars in the garage rum through the cracks in the garage floor and drips into the phone room below the garage. As there are several locations where the water drips into the phone room and these locations appear to vary from time to time, it is virmaily impossible to protect the phone equipment. Currently, the Police Department has reduced usage of the garage; however, if the floor in the garage is not repaired, the City runs the risk of significant damage to telephone equipment that could easily amount to far more than the cost of repairing the garage floor. At this time, Public Works has secured bids to have the garage floor redone. If the work is done correctly and the floor is totally sealed, this should eliminate future problems of water dripping into the telephone equipment. WE:dn 9605071 TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Mark Winson, Acting City Manager Randy Qua!e, Recreation Director ~ Operational Report, April 1 - 30, 1996 May 3, 1996 Administration (Report compiled by Randy Quale) o o The Park and Recreation needs assessment and opinion survey report is being compiled. Preliminary results will be presented at the May 22, 1996 Park and Recreation Commission meeting. Recreation staff meetings were held on April 9 & 23. Attended the following meetings in April: ii. iii. iv. Vo Heights Pride meetings on April 4, 10, 18 & 24. City Council meeting on April 8. Columbia Heights Athletic Boosters meeting on April 17. Minnesota Recreation and Park Association (MRPA) conference committee on April 18. Park and Recreation Commission meeting on April 23. 1996 Nine different organizations have registered so far for the Adopt-a- Park Clean Up Day program slated for May 18. Taped Recreation portion of the City cable program on April 24. Prepared the Recreation Department's portion of the 1997 proposed budget. Recreation (Report compiled by Julie Dehmer) 1. Working on the staff manual for summer playground/facility supervisor positions. o o o Revised and developed job descriptions for jobs currently hiring for this 1996 summer season. Working on developing a personnel system of applying, hiring, training, payroll processing, evaluating, and managing our part- time/seasonal staff. Special thanks to Linda Magee for walking me through what steps the department may look at taking. Spring gymnastics program is currently running and will be ending mid-Hay. Working on staff training materials for summer playground/facility supervisor positions. Recreation Department Operational Report - April ! - 30, 1996 Page - 2 o Ordered the supplies for the summer playground/Camp Heights programs. 7 o Collaborating with the City of Fridiey Recreation Department to offer joint trips for the youth of Columbia Heights/Fridley this summer to reduce the cost to all residents. Working in collaboration with the Fire Department (John Larkin) to train summer staff on first aide information/blood borne pathogen information. Working in collaboration with the Fire Department, Police Department staff, Public Works Department, and Recreation Department staff to finalize details for the 1996 Safety Camp. 10. Attended the MRPA Programming Committee meeting and discussed the 1997/1998 State Conferences, and networking opportunities with state wide colleges, and programming ideas for summer/fall. 11. Met with the Metro Area Recreators - NE (M.A.R.S.- NE) to discuss up coming events for summer, collaborative bus quoting for cities in the NE metro area that will cut transportation costs, and plan a few summer events together. 12° Working with an individual who would like to bring ballet/tap program to this community through the Recreation Department. We are working out the fine details, but are looking at starting some type of program in the fall (1996). 13. Sent thank you donation letters to local businesses that contributed to our 1996 summer programs. We have received approximately $2,000.00 currently, with a special thank you to the VFW Post 9230 for their $1,000.00 donation. Working on interviewing applicants who have applied for the summer playground leader, and facility supervisor positions. I am making final decisions on hiring, and plan to have all the staff hired by May 10. Ail contracts and notification will be sent to these perspective employees by May 15 at the latest. 15. Working on the 1996 Fireworks donations and program schedule. We are still in need of donations to insure the quality performance we had last year. 16. Developing and designing a summer teen program for middle school age youth. Will be getting promotional materials to the schools before the end of the school year. Athletics (Report compiled by John Herbert) 1. Indoor basketball clinic ended for 50 first and second graders. 3. Indoor volleyball clinic began for 65 3-5 grade girls. 4. Four girls volleyball teams began practice. o Received $204.00 from Ail American Youth Programs for joint youth self defense classes. Recreation Department Operational Report - April 1 - 30, 1996 Page - 3 Practice began traveling boys baseball and girls fast-pitch teams began. Three boys and three girls teams were formed. Adult softball teams began play. 53 teams will play in 1996. 16 volunteer coaches attended NYSCA training course. 90 Seniors (Report compiled by Karen Moeller) The Children's Reading Program at McDonald's ended on April 9th. We hope to pick up the program again in the fall. A special health program "Serve It Up Healthy" was presented to seniors on April !1. There were 23 seniors in attendance. The senior Hiking Club held a pot luck supper on April 11 to plan their summer schedule. The senior coordinator attended a Diversity Training session on April 18. 34 seniors participated in a Refresher Defensive Driving class on April 23. 7 30 seniors participated in an 8 hour Defensive Driving class on April 25 and 26. 23 seniors participated in a trip to Nye's Restaurant for lunch and the Shrine Circus. John P. Murzyn Hall (Report compiled by Randy Quale) In 1996, thirty-three out of fifty-two Fridays and fifty-one out of fifty-two Saturdays are booked. In 1997, three out of fifty-two Fridays and thirty-one out of fifty-two (52) Saturdays are booked. Steps are being taken to come into compliance with the new state boiler inspection regulations. Custodial II staff have obtained their "Special" class boiler inspection licenses. The head custodian has recently replaced several damaged boards on the main hall's wood floor. The floor is scheduled for it's yearly refinishing the week of May 19 - 26. Staff are exploring the purchase of facility scheduling computer software for JPM. RQ/rq Admin: OpRpt96.Apr CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: MARK A. WINSON PUBLIC WORKS DIRECTOR/CITY ENGINEER KATHY JEAN YOLrNG~ ASSISTANT CITY ENGINEER OPERATIONAL REPORT - APRIL MAY 7, 1996 SIGNIFICANT ACCOMPLISHMENTS General Responded to 78 Gopher One Call requests. Public Works Department attended diversity training. Interviews were conducted for a Maintenance I position. Crews assisted in removal of old playground equipment at Valley View Elementary School. Crews removed asphalt and fffi to prepare the area at Valley View Elementary School for the installation on new playground equipment. Public Works management attended the annual Loss Control Workshop. Crews set up and removed traffic control devices for the Loyalty Day Parade. Prepared budget for 1997. MSC main garage floor was stripped and painted. Full crew safety meeting - review of MSDS sheets. Completed inspection of hazardous trees on City property. MSC window replacement project was completed. Streets Street sweeping of water shed areas was completed. First round of street sweeping east of Central Avenue was completed. Purchase of one new one ton pavement roller was approved. Brush chipper was repaired. Central Avenue business district was swept and the sidewalks and medians were cleaned. Plans were made to repair the caved in area on Arthur St. between 39th & 40th. Covered the salt/sand pile for summer storage. Wood chip pile was placed in Huset East parking lot for public use. Hauled 30 loads of sweeping sand to Gallagher's. Operational Report-April May 7, 1996 Page 2 Finished the second round of City-wide brush chipping. Misc. pothole patching City-wide. S&W Lead and copper tests were taken for drinking fountain at the high school and Highland Elementary. Two employees attended the annual 3-day water distribution system maintenance school to maintain certification. Mudjacking was done at 41st and Cleveland to fill a void in the street was caused by a broken water main. Utility truck #175 was put into service. Tractor used in conjunction with underground TV inspection unit was put into service. Water tower was taken out of service for painting. Televised Zone 1 sanitary sewers located in streets that are scheduled for reconstruction in 1996. Televised Arthux St. sanitary sewer from 39th to the first manhole north of 39th. Inspected sanitary sewer, storm sewer and water lines that are located in Zone 1. Three employees attended a traffic control seminar. Completed hydrant flushing east of Central Avenue. Cleaned MSC yard. Filled cesspool 3909 3rd St. Installed weir plate at LaBelle outfall. Prepared and seeded construction areas at LaBelle Park and Pump Station #2. Rodded sanitary sewer trouble spots City-wide. Shut off 52 delinquent water accounts. Responded to 64 Gopher State One-Call requests. Began seasonal monitoring of water levels in storm water retention ponds. Parks Trimmed the trees along the west side of LaBelle Pond. Landscaped around the City Hall parking lot. Clark Trytten transferred to the Street Department. Prepared softball fields for use. Prepared playground equipment for summer use. Power raked all of the parks. Swept sidewalks and pathways. Repaired sod damage at JPM. Operational Report-April May 7, 1996 Page 3 Installed new park signs at Keyes and Prestemon. Picked litter and emptied trash barrels as required. Engineering Continued work on several projects as follows: Zone 1 Street Rehabilitation Program Misc. concrete project. Project administration Miscellaneous permits, surveys, computer input, drafting, filing and training Seminars KKY:jb 96-202 COMMUNITY DEVELOPMENT ~ayor Joseph Sturdevant ~onaLd G. ~oLLy Hog Jones Gary L. Peterson Robert ~.Ruettirr~a ActingCityManager Mark A. Winson DATE: TO: FROM: RE: 1. 3e May 6, 1996 Mark Winson, Acting City Manager r~/~_~ Kenneth R. Anderson, Community Development Directo MONTHLY REPORT ON COMMUNITY DEVELOPMENT DEPARTMENT ACTIVITIES FOR APRIL BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS: The "Protective Inspections, Building Permits" monthly report is attached as Exhibit "A". Reports on grant activities are included below. Planning and Zoning recommendations for cases to be considered on May 7, I996 will be included on the council agenda. PARKVIEW VIT~,~ HOUSING COMPLEX (PVHC): The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". HOUSING REHABILITATION: Jennifer Stoopes-Mokamba, Acting Housing Coordinator, completed work on a proposal for MHFA Fix-up Fund and Energy Loans. We needed to re-apply to the MHFA to administer this program as a non-traditional lender and once approved, receive the training from MHFA. We are pleased to report that the proposal was approved. Ms. Stoopes-Mokamba and the Community Development Director will be attending the training which is scheduled for May 7-8, 1996 to administer the MHFA deferred/revolving loans. RENTAL ASSISTANCE PROGRAM: ae The Fire Department is performing Section 8 annual inspections, reinspec- tion, and move-in inspections. The Assistant Fire Chief has prepared a schedule of 4 to 6 days per month when inspectors may be scheduled for this work. Since the administration, correspondence, and other paperwork involved will now be sent out by the Community Development Department, Section 8 office, the inspections may be scheduled well in advance to allow time for re-inspections. We are continuing to administer the Metro HRA Section 8 Certificates and Vouchers. Currently there are 141 in Columbia Heights as well as the 13 switched over to the Columbia Heights Program from Metro HRA. The Housing Coordinator has initiated the process to expand the local Section 8 program now that the EDA has agreed with HUD to include no local preference requirements. At this point, we have an update form going out to the first 50 persons on our waiting list and a letter went out to all of our applicants the week of April 8th. We will begin the process of verifying income and briefing possible participants after this initial phase. The local preference issue will be re-examined after one year. Payments have been received from the Metro HRA totaling approximately $18,000 for the administrative fees associated with the program for the last two quarters. 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2854 FAX (612) 782-2857 TDD (612) 782-2806 The Oty of Columbia Heights does not discriminate on the basis of disability in employment or the provision of services Equal Opportunity Employer COMMUNITY DEVELOPMENT DEPARTMENT MAY 6, 1996 PAGE 2 C. Jennifer Stoopes-Mokamba is continuing to examine computer software options suitable for our Section 8 Program. The programs will allow us to transmit our 50058's to HUD without duplicating our work and thereby improving efficiency. D. Jennifer Stoopes-Mokamba participated in the landlord workshop scheduled for Saturday, April 20th as presented by the Police Department. The work- shops allow us to educate landlords as to the positive aspects of the Section 8 program for the tenants, landlords, and citizens of Columbia Heights. ANOKA COUNTY CDBG HOME IMPROVEMENT GRANT/LOANS: We have started the income verification and staff inspection process for an applicant interested in performing a variety of home improvements. We anticipate this request may be before the FDA for approval in June, provided the necessary minimum of two bids are received in a timely manner. 1997 BUDGET: We have been working closely with the Finance Department which has been instrumental establishing new funds to improve financial tracking, reporting, and accountability for programs administered in the Community Development Department, particularly those programs utilizing federal monies. This has also been particularly important with the transition from an HRAto an FDA. The FDA Board of Commissioners will be meeting with the auditors in May to review and discuss the report for fiscal year 1995. OTHER: Be Ce Community Development Intern: Intern Darren Melland's work on the Housing Analyses and Inventory has been very commendable. MHFA Minnesota City Participation Proqram (MCPPI First Time Home-buyer Proqram: An allotment of $413,052 has been awarded to Columbia Height~ for the 1996 program. By the end of April, after the program was only effective for two weeks, all of the funds for Columbia Heights have been used. People interested in Columbia Heights will be able to access more funds through the state wide pool within a few months. Four-Ptex at 4607 Tyler Street: Renovation is completed. Crest View Management is handling management and all units were occupied by May 1st. Medtronic Development: Construction work is continuing. Plans and specifications have been received for the next phase of interior improvements in the expansion portion of the building. We are currently conducting a review of hazardous/combustible materials for the facility and a plan review is under way for the addition. Financial and employment data has been forwarded byMedtronic officials which will be utilized for submittal of the Part 2 Application of the DTED grant~loan program sometime before mid May. Staff Questionnaire: The Community Development Director has met with staff members to assess Department strengths, areas needing improvement, and identification of community needs that can be met with services or programs administered in this Department. This information will be used in preparation of the budget as well as other future planning activities. Heiqhts Pride: Ms. Goodroad has completed planning work for the "Housing Rehab-n-Recreation Fair" (formerly Housing Fair) to be held from 10:00 a.m. to 2:00 p.m. on May 18, 1996 at Murzyn Hall. The Community Development Department will be participating in the Open House which will be held on Thursday, May 16, 1996. Staff will be available to answer questions, distribute information handouts, and give yard sticks and rulers to visitors. Parkview Villa and Crest View will be included in a stop by the classic car show participants on Saturday. An Open House will be held Monday from 2-4 p.m. at both facilities. MAY 6, 1996 PAGE~ COMMUNITY DEVELOPMENT DEPARTMENT He Je Re De Housinq Analysis: The staff and representatives of Community Partners completed a rough draft of the study on Aprii 22, 1996. The working draft will be subject to further staff review before submission to the EDA. Diversity Traininq: Ail staff in the Community Development Department attended the training on April 16 or April 18, 1996. Office Center: The Director and zoning/Grant Coordinator attended a tour of the Genesis Business Center incubator facility. A follow-up meeting was held with the Police Chief to consider a businesses technology/product for possible applications in Columbia Heights. Greater Minneapolis Metro Housinq Corporation (GMMHCI: Met with Joseph Strauss, City staff and Corporation officials to discuss utilizing the GMMHC financial and technical resources in expanding affordable housing in Columbia Heights by scattered site acquisition, construction of single family dwellings, and purchase and rehabilitation programs. st. Timothy's: Continuing on follow-up to the Preliminary Negotiating Agreement responsibilities as they relate to the market analysis by Community Partners, site development matters, and financing options for the project if feasible by the market analysis for review by the EDA in June. Business Tour: Roger Jensen and Harlan Jacobs sponsored a tour of the University of Minnesota Micromachining Institute at the Electrical Engineering building which was attended by myself and Meg Jones who attendedin a Councilmember/EDA Commissioner capacity. A possible meeting was proposed to be held here in late June to discuss economic development opportunities and possible expansion in Columbia Heights. Please call us at 782-2855 if you have any questions in regard to the above. Enclosure cc: EDA Comm./Mayor & City Council/City Mgr./City Eng. Jim Bettendorf, PVHC Northeast State Bank (Larry Pietrzak) 5-5421 PROTECTIVE iNSPECTiONS, BUiLDiNf; PERMITS MONTHLY REPORT City of Columbia Helghts, Mn. 782-2817 TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED 1. SJngte Family Dwellings 2. Duplexes/Double Bungalow 3. Multiple Dwellings 4. Resldentlal Additions 5- Residential Repalr/Malnt. 6. Residential New Garages ?. New Commerclal/lnst. Const;' 8. New .Industrial Construction 9. Comm/lnst./)nd. Addns; lO. Comm./inst./Ind. Repair/Maint. II. Signs -Permanent 12. Sprinklers 13. Demolitlons 14. Retaininq Walls 15. Fences 16. Others Permits with two or more classes TOTAL Heating Permits Plumbing Permits Sewer Permits Water Permits TOTAL ESTIMATED VALUATIONS OF PERMITS ISSUED 1. Single Family Dwellings 2. Duplexes/Dbl.Bungalow, NEW 3. New Multiple Dwellings 4. Residential Additlons 5. Residential Malnt./Repair 6. Residential New Garages TOTAL RESIDENTIAL 7. New Commercial/Inst. Const. 8. New Industrial Construction 9. Comm./lnst/lnd. Additions 10. Comm./Inst/Ind. Maint./Repairs TOTAL COMM./INST./IND. ll. Signs - Permanent 12. Sprinklers 13. Retaining Walls 14. Demolitions 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS APRIL 0 0 APRIL 1 0 0 ' tl 0 0/0 0 1/1 2/o/~ t 0 THIS YEAR TO DATE 6 0 0 LAST YEAR TO DATE 4 0 12 67 I 0 = o/o 7 7 7 -1 0 58 j 58 -1 0 122 14t 16 15 45 15 16 52 47 12 20 39 110 122 0 O!.. O o 32.0~6 48,146t ,~1,6.~36 225,030 ~ 111t719 90,109! Zq21OOTJ 202,609 - 552,315 253,155 1,101,903t 86~439 - o o ot O 0 0 O~ 0 o h3,~5o h,oh7,8.7Y 43,35o - 31,8.50 ) ~,2oo 31.$5o 2p3,387 :31,8.50 J bb,55o b,o79,723 266,737 1,ooo I 3,o56 11,11o 7,650 -- 0 300 17,~8~ 2,~20 o o 0 o -- 0 0 18,000 64~840 - 0 0 O 0 - 0 3~000! D .3~000 1~000 6,350! 46,694 77~910 585,165 30~,055! 5,228,3201.. 1~190~096 Parkview Villa Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 (612) 788-6055 · Fax (612) 782-0857 May 1, 1996 TO: FROM: SUBJECT: KEN ANDERSON, DIRECTOR OF COMMUNITY DEVELOPMENT; EDA SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; EDA OF COLUMBIA HEIGHTS BOA_RD OF DIRECTORS; CREST VIEW JIM BETTENDORF, HOUSING MANAGER ~ APRIL MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607 TYLER PROPERTY ISSUES: Maintenance staff are working to complete the replacement of 75 spring hinges for apartment entry doors. This work is being completed as directed by Fire Department Housing License Inspection. The hinges were ordered in batches and installation is nearly complete. Re-inspection is scheduled for May 17th. Staff have completed the bid process for seal coating and re- striping the parking lot. I am currently working with the approved contractor~to establish a sit plan for the project with approval from the Community Development Department prior to the commencement of the work. Bids have been taken for new Laundry equipment for Parkview North. Recommendations will be forwarded to Ken Anderson, and may require EDA Board approval prior to the purchase. The current lease of laundry equipment expires June 30, 1996. OCCUPANCY ISSUES: Parkview North had one vacancy in April which will be filled on May 2nd. Two additional units vacated May 1st, I am working from the waiting list to fill these vacancies. One vacate notice was received for May 31st. Parkview South had two vacancies in April, both units were occupied by May 1st by intra-building relocates. This will create two vacancies for May 1st. I will be working from the waiting to fill these vacancies. Owned by the EDA of the City of Columbia Heights Equal Housing Opportunity Agency Managed by Crest View Management Services K. Anderson S. Barnes EDA Commissioners Crest View Board of Directors May 1, 1996 -2 OCCUPANCY ISSUES (cont.): A meeting was held with the residents on April 25th to discuss the occupancy policies of both Parkview Villa North and South. Discussion involved waiting list, and admission policies. Attached is a copy of the meeting outline. Following a conversation with Diane Rock, HUD Occupancy Specialist, a letter was sent to her requesting the formal procedure to request that Parkview North be able to become a Senior only building. We will follow the established guidelines when received. Waiting list totals are as follows: PARKVIEW VILLA NORTH 27 CH Residents 56 Non-residents PARKVIEW VILLA SOUTH 36 CH Residents 9 Non-residents Four rent re-certifications were completed covering both Parkview North and South for the month of March. 4607 TYLER. Alt four units at the Tyler four-plex were occupied by May 1st. Both remaining units will be filled during April. I will now begin to form a waiting list for 4607 Tyler. The venting of the heating system and laundry had not been complete to code during the renovation of the building. Jennifer Stoopes- Mokamba of the Community Development Department was informed of this concern, and the contractor will complete the work in the near future. JB/jeb PARKVIEW VILLA HOUSING COMPLEX REVIEW OF OCCUPANCY POLICIES I. Policies A. Who establishes Policies? 1. Parkview North i. HUD role ii. EDA Board role 2. Parkview South i. EDA Board role ii. Staff/Management role II. Application Process A. Parkview North 1. Who is eligible to apply? a. Age 62 and older b. Physically or mentally disabled/handicapped c. Income limit $28,150 for single, $30,450 for couple 2. Who determines disability/handicap a. Social Security Disability Act b. Physician Verification c. Disclosure of disability B. Parkview South 1. Who is eligible to apply? a. Age 62 and older b. Income limit $30,400 single, $34,500 couple C. Non-discrimination policy/fair housing III. Waiting Lists A. Parkview North 1. Preferences a. Federal Preferences Review of Occupancy Policies Parkview Villa Page 2 ao Federal Preferences (cont.) i. Housing cost: 50% or more of income ii. Substandard: Housing does not meet code iii. Displacement: Natural disaster, government action, Landlord action other than lease violations or rent increase, domestic violence, transitional housing, homeless, other b. Local Preferences i. Columbia Heights Resident ~ ~- ii. Non-resident c. Four Tier Waiting List i. Federal preference plus local preference ii. Federal preference only iii. Local Preference only iv. No preferences B. Parkview South 1. Preferences a. Columbia Heights Resident b. No preference IV. Verifications A. Income/Asset/Medical Deductions B. Rental History (see appendix A) C. Other verifications V. Concerns A. Lease violations B. Criminal violations C. Safety D. Rights of all tenants 1. Privacy 2. Freedom from harassment Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857 · (612) 782-2854 LANDLORD VERIFICATION For~ Name~ Addressz (Street) (City) _2 ~- I have flied an aDpl~catlon for a housing unit owned by the Housing and Redevelopment Authority of Columbia Heig~hts, 590 4Dth Avenue Northeast, Co I umbia Heights, Minnesota 55421. This is my authorization to release and furnish the requested information regarding my past/present tenant status. This release is effective for one year from the date signed. Signature~ Datez Dear Landlord, The Columbia Heights HRA routinely checks with landlords to aid in deciding, whether we should accept a public housing applicant as a tenant. Please furnish the following information as authorized,-and return it in the self addressed envelope provided. Your cooperation is greatly[appreciated. If you have any questions, please contact our Housin~ Management Office at 788-6055. Sincerely, Public Housing Manager Address of Unit Rented. Dates of Occupanc¥~ Fromm_ Amount of Rent Paid~ $_ per Which utilities d~d/does this renter payz To I OVER --> Eaual Opoodunllv Employer Equal Housing Opporlunity Agency HRA of Columbia Heights Landlord Verification Page 2 Please answer the following questions~ 1) Did/does the applicant~ a. pay their rent on time7 b. take proper care of the unit to avoid unsanitary conditions? c. ever have pets in the unit without your knowledge or consent? d. allow only those listed on the lease to live in the unit? e. and their guests, avoid making noise or creating incidents that disturbed their neighbors? 2) Are you aware of any activity, involving physical violence to persons or property and other acts that would adversely effect the health, safety or welfare of other tenants7 If yes, provide details Yes__ No. Yes No Yes No .. Yes~ ~- No Yes No Yes No 3) Is the monthly rent li~ted above correct? Yes No 4) If the tenant has vacated the unit did they give proper notice? Yes No 5) If the tenant vacated, did they leave the premises in acceptable condition7 Yes No. 6) Does the applicant owe any money under the lease7 Yes No 7) Were there'lease violations which could have lead to eviction7 Yes No 8) Would you re-rent to this applicant? Yes No 9) Are you related to/friend of the applicant? Yes, No 10) What previous address did this applicant give when they moved into your housing7 By, Dates Signature of Landlord/Caretaker wp/liver COLUMBIA HEIGHTS PUBLIC LIBRARY 820 - 40th AVENUE N. E. COLUMBIA HEIGHTS, MN 55421-2996 PHONE: (612) ?82-2805 FAX: (612) 782-2804 II. III. TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Mark Winson, Acting City Manager M. Rebecca Loader, Library Director April operational report April 30, 1996 MANAGER CiTY OF Significant Accomplishments A. The Friends met on 4/1 at the Dragon House with 15 members present. B. The Board met on 4/2 with four members present. C. Senior Citizen Time drew 20 people on 4/17. Departmental Goals A. Staff spent considerable time during April getting organized for the re-carpeting of the children's department on May 1-2-3. B. The State version of the library annual report was completed and submitted. C. The library was closed 4/10-11 for a computer upgrade. The upgrade has been completed with a minimum of inconvenience. D. National Library Week was celebrated 4/14-20 with contests and prizes. E. Kelly, Jeanine, and Becky attended diversity training on 4/16. Mary and Marsha attended diversity training on 4/18. F. Interviews for the library aide position were held. G. All reading clubs ended 4./20. H. Marsha worked with Julie at Recreation to schedulethree joint programs for the 1996 summer. I. Jeanine participated in a cable shoot on 4/24. J. The library participated in two tornado drills on 4/25. K. Becky prepared the first draft of the proposed 1997 library budget. Issues and Problems none Mar ch Circulation 1995 1996 ''LIBGIS ''1995 1996 Adult 6887 6900 Reference ~i9'g' 296'~' Juvenile ~7027 ~5991 Dir. A 580 512 13914 12891' Dir. B 135 113 Work days 27 26 Work days 27 26 recycled pa.per Columbia Heights Fire Department To: From: Subject: Date: Mark Winson, Acting City Manager Charles Kewatt, Fire Chief Operation Report May 7, 1996 Operation Report April 1996 A. Significant Accomplishments 1. Emergency Medical Calls - 107 2. Fire or Good Intent Calls - 48 3. Classification of Alarms Still Alarms - 143 Company Alarms - 7 General Alarms - 5 4. Total Calls for the Month - 155 5. Number of Total Calls Billed to Hilltop - 11 6. Training 242 Hours Station-Duty (paid-on-call personnel) 240 Hours Training (all personnel) 7. Structure Fires with Property Loss - 1 Apr 22 1081 Polk Circle .... Two-Family . $20,000 .. Refinishing 8. Hazardous Materials Incident Apr 10 46th & Taylor .. Leaking 55 gal drum; Bay West ordered for cleanup 9. Mutual Aid Given - 0 B. Stares of Department Goals Inspection Report - January 1996 through April 1996 a. Complaint Inspections (initial & follow-up) ....... 39 b. Annual Inspections (initial & follow-up) .......... 97 c. Inspections-No Violations .................... 68 d. Miscellaneous (Extensions, Section 8) ........... 9 Total Inspections ......... 213 C. Issues and Problems 2. schedule has been prepared. CWK:cf 96-85 Track Refurbishment Second Notice for Bids published May 2, 1996; open until May 28, 1996. Ford 1250 GPM Class A Fire Pumper (Engine 1) picked up April 26, 1996. Training In service date: May 21, 1996. TO: FROM: SUBJECT: DATE: COLUMBIA HEIGHTS POLICE DEPARTMENT Mayor and City Council Members Thomas M. Johnson, Chief of Policet~¢ Operational Report, April, 1996 May 1, 1996 I. Events/Accomplishments During the month Captain Olson and I completed the preliminary budget proposal for the department for 1997. We were very pleased with our efforts and look forward to moving on with the process and final approval. We are very excited about the improvements and changes we have proposed. Bo We had an in-service training on our use of force and pursuit policies during the month. Both of these policies have been updated by our policy review committee and both the policies and the training were well accepted by our officers. We have also updated our complaints of misconduct policy, and we have issued a policy on rotation of investiga- tors and school liaison officer. We have currently posted a notice to identify officers who are interested in the position of school liaison officer, so we may get this process started. Sergeant Roddy, Sergeant Kapala, and I attended leadership and empowerment training at the Anoka Police Institute this past month. This was excellent training and was directly related to our community policing program. I attended two meetings with Senator Wellstone during the month that had an effect on the continuation of the COP's program. As you know, the 1996 federal budget was finally passed, with the COP program still in it. There was an effort to eliminate this program, but because of work by senators such as Mr. Wellstone, the program was saved. The Senator was very impressed with the efforts going on in Columbia Heights and Hilltop, and he wants to see this type of work continue. Eo Captain Olson and I attended the Minnesota Chief's Conference during April and found the meeting to be very informative and the training to be excellent. I was able to network with several chiefs throughout the state and fred out what new and exciting things they are doing in their departments. We were able to £md the link we needed through Motorola in order to hook up our lap top computers to the MDT's. We will hook up a prototype in the police officer's report room within the next couple of weeks in order to test the system. Thus far, it looks very promising. I have also obtained information on in-car video cameras. Further documentation and pricing is being collected on these items. Mayor and Council Members Page 2 May 1, 1996 I completed the background investigations on each of the candidates on the eligibility list and I made a job offer to Joe Sturdevant. Joe has accepted the offer and will be starting on May 6, 1996. I have also requested time at the May 20, 1996 Council work session to discuss replacement of the probationary officer who was terminated in February. Go On April 27, our officers and reserve officers did an excellent job directing traffic for the VFW parade. Sergeant Kapala deserves a lot of credit, along with Captain Olson. The parade was excellent except for a lack of spectators, and it went off with no problems. Ho We continue to prepare for Heights Pride week. We will be involved in the tours of City Hall and the police department, a bike rodeo, and something new this year--"Tour da Heights"--which is a bike ride around the outskirts of our city. The event is being planned by Officer Bartlett, who is doing a great job! We are looking forward to getting involved. Rumor has it that the Police Chief and Captain will be riding bikes in the "Tour da Heights." The police Explorers took part in the state conference at Breezy Point this month. Officer Bartlett stated that although they did not win any awards, he was very proud of the efforts put in by the members of the Post. II. Projects/Goals Ao The review committee, of which I am a part, is continuing to review the licensing ordinance, and we are making good progress. We have completed secondhand stores, precious metal dealers, and pawn brokers. We are now working on Christmas tree lots, motor vehicle sales, and gas stations. We have developed a community policing handbook prototype, which we will distribute to residents of Hilltop and Columbia Heights in order to inform them of the programs we have available. This should be ready in the next month or so. III. IssUes/Problems Ao Officer Hickey was scheduled for replacement hip surgery this month, but during the pre-operation physical, another issue was discovered that must be corrected before the hip surgery can be done. He is waiting for the other procedure to be scheduled. We will keep you informed of his welfare. At the time of this report, the statistical information for the month of April was not complete. This information will be forwarded when it is available. TMJ:mld 96-177 CITY OF COLUMBIA HEIGHTS DATE: MA Y 7, 1996 TO: FROM: MARK WINSON ; iCLT~ iNk'MC IEL'I~ ~~??~ FINANCE DIRECTOR OPERATIONAL REPORT APRIL 1996 DEPARTMENTAL GOALS: 1995 Audit: The 1995 audit has been completed and distributed to staff and the City Council. All that remains is to schedule a meeting between the auditors and the City Council. The compliance report portion of the audit lists several deficiencies, particularly in the HRA, where reporting requirements were not followed, and several grant conditions were violated in the areas of section 8, CDBG, and the HUD grant for the high-rise. The new staff in HRA has completed several of the requirements that were violated in the past year. 1997 Budget Process: Work is well underway on the 1997 budget. Departments have submitted their draft proposed budgets. Jean Andres is entering this data into the computer. Once that is completed, a printout will be done and returned to the departments for proofing and any final corrections. Departmental budgets will then go to the City Manager for finalization of the City Manager's proposed budget. ISSUES, CONCERNS AND PROBLEMS: City Telephone Equipment: The telephone room that houses alt of the City's telephone switching equipment is located directly under the Police Department garage. Over the years the floor in the garage has deteriorated significantly. With this deterioration, it was recently discovered that the water that melts off the police cars in the garage runs through the cracks in the garage floor and drips into the phone room below the garage. As there are several locations where the water drips into the phone room and these locations appear to vary from time to time, it is virtually impossible to protect the phone equipment. Currently, the Police Department has reduced usage of the garage; however, if the floor in the garage is not repaired, the City runs the risk of significant damage to telephone equipment that could easily amount to far more than the cost of repairing the garage floor. At this time, Public Works has secured, bids to have the garage floor redone. If the work is done correctly and the floor is totally sealed, this should eliminate future problems of water dripping into the telephone equipment. WE:tin 9605071 TO: FROM: RE: DATE: City of Col,~ia Heights Recreation Department Mark Winson, Acting City Manager Randy Quale, Recreation Director '~ Operational Report, April 1 - 30, 1996 May 3, 1996 Ae Administration (Report compiled by Randy Quale) The Park and Recreation needs assessment and opinion survey report is being compiled. Preliminary results will be presented at the May 22, 1996 Park and Recreation Commission meeting. Recreation staff meetings were held on April 9 & 23. Attended the following meetings in April: i. Heights Pride meetings on April 4, 10, 18 & 24. ii. City Council meeting on April 8. iii. iv. Columbia Heights Athletic Boosters meeting on April 17. Minnesota Recreation and Park Association (MRPA) conference committee on April 18. 1996 v. Park and Recreation Commission meeting on April 23. Nine different organizations have registered so far for the Adopt-a- Park Clean Up Day program slated for May 18. Taped Recreation portion of the City cable program on April 24. Prepared the Recreation Department's portion of the 1997 proposed budget. Recreation (Report compiled by Julie Dehmer) 1. Working on the staff manual for summer playground/facility supervisor positions. o Revised and developed job descriptions for jobs currently hiring for this 1996 summer season. Working on developing a personnel system of applying, hiring, training, payroll processing, evaluating, and managing our part- time/seasonal staff. Special thanks to Linda Magee for walking me through what steps the department may look at taking. Spring gymnastics program is currently running and will be ending mid-May. o Working on staff training materials for summer playground/facility supervisor positions. Recreation Department Operational Report - April 1 - 30, 1996 Page - 2 6. Ordered the supplies for the summer playground/Camp Heights programs. 7. Collaborating with the City of Fridley Recreation Department to offer joint trips for the youth of Columbia Heights/Fridley this summer to reduce the cost to all residents. 8. Working in collaboration with the Fire Department (John Larkin) to train summer staff on first aide information/blood borne pathogen information. 9. Working in collaboration with the Fire Department, Police Department staff, Public Works Department, and Recreation Department staff to finalize details for the 1996 Safety Camp. 10. Attended the MRPA Programming Committee meeting and discussed the 1997/1998 State Conferences, and networking opportunities with state wide colleges, and programming ideas for summer/fall. 11. Met with the Metro Area Recreators - NE (M.A.R.S.- NE) to discuss up coming events for summer, collaborative bus quoting for cities in the NE metro area that will cut transportation costs, and plan a few summer events together. 12. Working with an individual who would like to bring ballet/tap program to this community through the Recreation Department. We are working out the fine details, but are looking at starting some type of program in the fall (1996). 13. Sent thank you donation letters to local businesses that contributed to our 1996 summer programs. We have received approximately $2,000.00 currently, with a special thank you to the VFW Post #230 for their $!,000.00 donation. 14. Working on interviewing applicants who have applied for the summer playground leader, and facility supervisor positions. I am making final decisions on hiring, and plan to have all the staff hired by May 10. Ail contracts and notification will be sent to these perspective employees by May 15 at the latest. 15. Working on the 1996 Fireworks donations and program schedule. We are still in need of donations to insure the quality performance we had last year. 16. Developing and designing a summer teen program for middle school age youth. Will be getting promotional materials to the schools before the end of the school year. Athletics (Report compiled by John Herbert) 3. 4. 5. Indoor basketball clinic ended for 50 first and second graders. Indoor volleyball clinic began for 65 3-5 grade girls. Four girls volleyball teams began practice. Received $204.00 from All American Youth Programs for joint youth self defense classes. Recreation Department Operational Report - April 1 - 30, 1996 Page - 3 o Practice began traveling boys baseball and girls fast-pitch teams began. Three boys and three girls teams were formed. Adult softball teams began play. 53 teams will play in 1996. 16 volunteer coaches attended NYSCA training course. Seniors (Report compiled by Karen Moeller) The Children's Reading Program at McDonald's ended on April 9th. We hope to pick up the program again in the fall. o A special health program "Serve It Up Healthy" was presented to seniors on April 11. There were 23 seniors in attendance. The senior Hiking Club held a pot luck supper on April 11 to plan their summer schedule. The senior coordinator attended a Diversity Training session on April 18. o 34 seniors participated in a Refresher Defensive Driving class on April 23. 30 seniors participated in an 8 hour Defensive Driving class on April 25 and 26. o 23 seniors participated in a trip to Nye's Restaurant for lunch and the Shrine Circus. (Report compiled by Randy Quale) In 1996, thirty-three out of fifty-two Fridays and fifty-one out of fifty-two Saturdays are booked. In 1997, three out of fifty-two Fridays and thirty-one out of fifty-two (52) Saturdays are booked. o Steps are being taken to come into compliance with the new state boiler inspection regulations. Custodial II staff have obtained their "Special" class boiler inspection licenses. o The head custodian has recently replaced several damaged boards on the main hall's wood floor. The floor is scheduled for it's yearly refinishing the week of May 19 - 26. Staff are exploring the purchase of facility scheduling computer software for JPM. RQ/rq Actmin: OpRpt96.Apr CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: MARK A. WINSON PUBLIC WORKS DIRECTOR/CITY ENGINEER KATHYJEAN YOUNG~ ASSISTANT CITY ENGINEER OPERATIONAL REPORT - APRIL MAY 7, 1996 SIGNIFICANT ACCOMPLISHMENTS General Responded to 78 Gopher One Call requests. Public Works Department attended diversity training. Interviews were conducted for a Maintenance I position. Crews assisted in removal of old playground equipment at Valley View Elementary School. Crews removed asphalt and fill to prepare the area at Valley View Elementary School for the installation on new playground equipment. Public Works management attended the annual Loss Control Workshop. Crews set up and removed traffic control devices for the Loyalty Day Parade. Prepared budget for 1997. MSC main garage floor was stripped and painted. Full crew safety meeting - review of MSDS sheets. Completed inspection of hazardous trees on City property. MSC window replacement project was completed. Streets Street sweeping of water shed areas was completed. First round of street sweeping east of Central Avenue was completed. Purchase of one new one ton pavement roller was approved. Brush chipper was repaired. Central Avenue business district was swept and the sidewalks and medians were cleaned. Plans were made to repair the caved in area on Arthur St. between 39th & 40th. Covered the salt/sand pile for summer storage. Wood chip pile was placed in Huset East parking lot for public use. Hauled 30 loads of sweeping sand to Gallagher's. Operational Report-April May 7, 1996 Page 2 Finished the second round of City-wide brush chipping. Misc. pothole patching City-wide. S&W Parks Lead and copper tests were taken for drinking fountain at the high school and Highland Elementary. Two employees attended the annual 3-day water distribution system maintenance school to maintain certification. Mudjacking was done at 41st and Cleveland to fill a void in the street was caused by a broken water main. Utility truck #175 was put into service. Tractor used in conjunction with underground TV inspection unit was put into service. Water tower was taken out of service for painting. Televised Zone 1 sanitary sewers located in streets that are scheduled for reconstruction in 1996. Televised Arthur St. sanitary sewer from 39th to the first manhole north of 39th. Inspected sanitary sewer, storm sewer and water lines that are located in Zone 1. Three employees attended a traffic control seminar. Completed hydrant flushing east of Central Avenue. Cleaned MSC yard. Filled cesspool 3909 3rd St. Installed weir plate at LaBelle outfall. Prepared and seeded construction areas at LaBelle Park and Pump Station #2. Rodded sanitary sewer trouble spots City-wide. Shut off 52 delinquent water accounts. Responded to 64 Gopher State One-Call requests. Began seasonal monitoring of water levels in storm water retention ponds. Trimmed the trees along the west side of LaBelle Pond. Landscaped around the City Hall parking lot. Clark Trytten transferred to the Street Department. Prepared softball fields for use. Prepared playground equipment for summer use. Power raked all of the parks. Swept sidewalks and pathways. Repaired sod damage at JPM. Operational Report-April May 7, 1996 Page 3 Installed new park signs at Keyes and Prestemon. Picked litter and emptied trash barrels as required. Engineering Continued work on several projects as follows: Zone 1 Street Rehabilitation Program Misc. concrete project. Project administration Miscellaneous permits, surveys, computer input, drafting, filing and training Seminars KKY:jb 96-202 COMMUNITY DEVELOPMENT ~a~or Joseph Sturdevant Co~ci [~a~ers Donald G. Jolly Heg Jones Gary L. Peterson Rc~rt W. Ruett~rm~ Acting City Manager #ark A. Winso~ DATE: TO: FROM: RE.. 1. 2e 4e May 6, 1996 Mark Winson, Acting City Manager A/~/ Kenneth R. Anderson, Community Development Directo MONTHLY REPORT ON COMMUNITY DEVELOPMENT DEPARTM]~'T ACTIVITIES FOR APRIL BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS: The "Protective Inspections, Building Permits" monthly report is attached as Exhibit "A". Reports on grant activities are included below. Planning and Zoning recommendations for cases to be considered on May 7, 1996 will be included on the council agenda. PARKVIEW VILLA HOUSING COMPL~ (PVHC): The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". HOUSING REHABILITATIONs Jennifer Stoopes-Mokamba, Acting Housing Coordinator, completed work on a proposal for MHFA Fix-up Fund and Energy Loans. We needed to re-apply to the MHFA to administer this program as a non-traditional lender and once approved, receive the training from MHFA. We are pleased to report that the proposal was approved. Ms. Stoopes-Mokamba and the Community Development Director will be attending the training which is scheduled for May 7-8, 1996 to administer the MHFA deferred/revolving loans. RENTAL ASSISTANCE PROGRAM: ae The Fire Department is performing Section 8 annual inspections, reinspec- tion, and move-in inspections. The Assistant Fire Chief has prepared a schedule of 4 to 6 days per month when inspectors may be scheduled for this work. Since the administration, correspondence, and other paperwork involved will now be sent out by the Community Development Department, Section 8 office, the inspections may be scheduled well in advance to allow time for re-inspections. We are continuing to administer the Metro HRA Section 8 Certificates and Vouchers. Currently there are 141 in Columbia Heights as well as the 13 switched over to the Columbia Heights Program from Metro HRA. The Housing Coordinator has initiated the process to expand the local Section 8 program now that the EDA has agreed with HUD to include no local preference requirements. At this point, we have an update form going out to the first 50 persons on our waiting list and a letter went out to all of our applicants the week of April 8th. We will begin the process of verifying income and briefing possible participants after this initial phase. The local preference issue will be re-examined after one year. Payments have been received from the Metro HRA totaling approximately $18,000 for the administrative fees associated with the program for the last two quarters. 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2854 FAX (612) 782-2857 TDD (612) 782-2806 The Oty of Columbia He~hts does not discriminate on the basis of disability in employment or the prov~n of services Equal Opportuniog Employer COMMUNITY DEVELOPMENT DEPARTMENT MAY 6, 1996 PAGE 2 C. Jennifer Stoopes-Mokamba is continuing to examine computer software options suitable for our Section 8 Program. The programs will allow us to transmit our 50058's to HUD without duplicating our work and thereby improving efficiency. D. Jennifer Stoopes-Mokamba participated in the landlord workshop scheduled for Saturday, April 20th as presented by the Police Department. The work- shops allow us to educate landlords as to the positive aspects of the Section 8 program for the tenants, landlords, and citizens of Columbia Heights. ANOKA COUNTY CDBG HOME IMPROVEMENT GRANT/LOANS: We have started the income verification and staff inspection process for an applicant interested in performing a variety of home improvements. We anticipate this request may be before the EDA for approval in June, provided the necessary minimum of two bids are received in a timely manner. 1997 BUDGET: We have been working closely with the Finance Department which has been instrumental establishing new funds to improve financial tracking, reporting, and accountability for programs administered in the Community Development Department, particularly those programs utilizing federal monies. This has also been particularlyimportant with the transition from an HRA to an EDA. The EDA Board of Commissioners will be meeting with the auditors in May to review and discuss the report for fiscal year 1995. OTHER: Be fe Community Development Intern: Intern Darren Melland's work on the Housing Analyses and Inventory has been very commendable. MHFA Minnesota City Participation Proqram (MCPP) First Time Home-buyer Proqram: An allotment of $413,052 has been awarded to Columbia Heights for the 1996 program. By the end of April, after the program was only effective for two weeks, all of the funds for Columbia Heights have been used. People interested in Columbia Heights will be able to access more funds through the state wide pool within a few months. Four-Plex at 4607 Tyler Street: Renovation is completed. Crest View Management is handling management and all units were occupied by May 1st. Medtronic Development: Construction work is continuing. Plans and specifications have been received for the next phase of interior improvements in the expansion portion of the building. We are currently conducting a review of hazardous/combustible materials for the facility and a plan review is under way for the addition. Financial and employment data has been forwarded by Medtronic officials which will be utilized for submittal of the Part 2 Application of the DTED grant~loan program sometime before mid May. Staff Questionnaire: The Community Development Director has met with staff members to assess Department strengths, areas needing improvement, and identification of community needs that can be met with services or programs administered in this Department. This information will be used in preparation of the budget as well as other future planning activities. Heiqhts Pride: Ms. Goodroad has completed planning work for the "Housing Rehab-n-Recreation Fair" (formerly Housing Fair) to be held from 10:00 a.m. to 2:00 p.m. on May 18, I996 at Murzyn Hall. The Community Development Department will be participating in the Open House which will be held on Thursday, May 16, 1996. Staff will be available to answer questions, distribute information handouts, and give yard sticks and rulers to visitors. Parkview Villa and Crest View will be included in a stop by the classic car show participants on Saturday. An Open House will be held Monday from 2-4 p.m. at both facilities. COMMUNITY DEVELOPMENT DEPARTMENT MAY 6, 1996 PAGE~ Housinq Analysis: The staff and representatives of Community Partners completed a rough draft of the study on April 22, 1996. The working draft will be subject to further staff review before submission to the EDA. Diversity Traininq: Ail staff in the Community Development Department attended the training on April 16 or April 18, 1996. Office Center: The Director and Zoning/Grant Coordinator attended a tour of the Genesis Business Center incubator facility. A follow-up meeting was held with the Police Chief to consider a businesses technology/product for possible applications in Columbia Heights. Greater Minneapolis Metro Housinq Corporation (GMMHC~: Met with Joseph Strauss, City staff and Corporation officials to discuss utilizing the GMMHC financial and technical resources inexpanding affordable housing in Columbia Heights by scattered site acquisition, construction of single family dwellings, and purchase and rehabilitation programs. st. Timothy's: Continuing on follow-up to the Preliminary Negotiating Agreement responsibilities as they relate to the market analysis by Community Partners, site development matters, and financing options for the project if feasible by the market analysis for review by the EDA in June. Business Tour: Roger Jensen and Harlan Jacobs sponsored a tour of the University of Minnesota Micromachining Institute at the Electrical Engineering building which was attended by myself and Meg Jones who attendedin a Councilmember/EDA Commissioner capacity. A possible meeting was proposed to be held here in late June to discuss economic development opportunities and possible expansion in Columbia Heights. Please call us at 782-2855 if you have any questions in regard to the above. Enclosure cc: EDA Comm./Mayor & City Council/City Mgr./City En9. Jim Bettendorf, PVHC Northeast State Bank (Larry Pietrzak) 55421 PROTECTIVE INSPECTIONS, BUILDING PERMITS MONTHLY REPORT City of Cotumbla Helqhts, Mn. 782-2817 TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED 1. Single Family D~e111ngs 2. Duplexes/Double Bungalow Multiple Dwellings Resldential Additions 5. Residentlal Repair/Malnt. Resldential New Garages 7. New Commerclal/lnst. Const;' New _Industrial Cons=ruction Comm/lnst./lnd. Addns; 10. Comm./Inst./ind. Repair/Haint. 11. Signs -Permanent 12. Sprinklers t]. Demolitions RetaJninq Walls 15. Fences 16. Others Permits with two or more classes TOTAL Heating Permits Plumbing Permits Sewer Permits Water Permits TOTAL ESTIMATED VALUATIONS OF PERMITS APRIL lqq6 4 0 O 37 1 0 o/o/o 7 -1 58 APRIL 1995 1 0 0 11 24 O 0/0 O 1/1/1 2/0/0 1 0 7 58 32 15 7 39 THIS YEAR TO DATE 6 O 0 12 67 1 o/o O 5/0/0 ? 7 , -1 122 45 52 1 12 110 LAST YEAR tO DATE .. 4 0 0 20 0/0 i, , i i~I1/1 ~1/~/2 7 10 ,, , 7 141 47 52 3 20 ~ 122 ISSUED 1. Single Family Dwellings 2. Duplexes/Obi.Bungalow, NEW 3. New Multiple Dwellings Residentlal Additions 5. Residential Main~./Repair 6. Reslden~ial New Garages TOTAL RESIDENTIAL 7. New Commerciat/Inst. Const, New Industrial Construction 9. Comm./lnst/lnd. Additions 10. Comm./Inst/Ind. Maint./Repairs TOTAL COMM./INST./1ND. 11. Signs - Permanent 12. Sprinklers 13. Retaining Walls 14. Demolitions 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS O j ,0t ,,.O O - 0 O 0 0 - ~ O36 48,146 I 2'16. ~6 ' 2~5,O30 111~7t~ 90,109! 2q2.OO7 202,609 - 4,4~.~ O 4.495 ._ O F-- 552,315 { 253,155 1,101,903 86~439 - o o o ,,O,, o o o 0 0 43~0 4~047~873 43?350 - ~1~8~;Q J 1~200 31,8~0 2p~,387 - 3t,8.50 j 44,550 4,079,723 ..2.~6,737 1,000 j 3,050 11,1 ] n 7,650 0 300 17, SP~4 .2,420 0 0 0 0 0 o l 1 ~,'OOO 64 ~ 840 0 - 0 0~ 0, ,, - 0 ~000: fi, 3~000 t ?000 6,350 46,694 77~910 585, t65 3Ob,055 , 5,228,320 1,19_0,086 Parkview Villa Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 (612) 788-6055 · Fax (612) 782-0857 May 1, 1996 TO: FROM: SUBJECT: KEN ANDERSON, DIRECTOR OF COMMUNITY DEVELOPMENT; EDA SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; EDA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST VIEW JIM BETTENDORF, HOUSING MANAGER ~ APRIL MANAGEMENT REPORT FOR PARKVlEW VILLA & 4607 TYLER PROPERTY ISSUES: Maintenance staff are worklnG to complete the replacement of 75 spring hinges for apartment entry doors. This work is being completed as directed by Fire Department Housing License Inspection. The hinges were ordered in batches and installation is nearly complete. Re-inspection is scheduled for May 17th. Staff have completed the bid process for seal coating and re- striping the parking lot. I am currently working with the approved contractor.to establish a sit plan for the project with approval from the Community Development Department prior to the commencement of the work. Bids have been taken for new Laundry equipment for Parkview North. Recommendations will be forwarded to Ken Anderson, and may require EDA Board approval prior to the purchase. The current lease of laundry equipment expires June 30, 1996. OCCUPANCY ISSUES: Parkview North had one vacancy in April which will be filled on May 2nd. Two additional units vacated May 1st, I am working from the waiting list to fill these vacancies. One vacate notice was received for May 31st. Parkview South had two vacancies in April, both units were occupied by May 1st by intra-buildinG relocates. This will create two vacancies for May 1st. I will be working from the waiting to fill these vacancies. Owned by the EDA of the City of Columbia Heights Equal Housing Opportunity Agency Managed by Crest View Management Services K. Anderson S. Barnes EDA Commissioners Crest View Board of Directors May 1, 1996 -2 OCCUPANCY ISSUES (cont.): A meeting was held with the residents on April 25th to discuss the occupancy policies of both Parkview Villa North and South. Discussion involved waiting list, and admission policies. Attached is a copy of the meeting outline. Following a conversation with Diane Rock, HUD Occupancy Specialist, a letter was sent to her requesting the formal procedure to request that Parkview North be able to become a Senior only buildinG. We will follow the established guidelines when received. Waiting list totals are as follows: PARKVIEW VILLA NORTH 27 CH Residents 56 Non-residents PARKVIEW VILLA SOUTH 36 CH Residents 9 Non-residents Four rent re-certifications were completed covering both Parkview North and South for the month of March. 4607 TYLER. All four units at the Tyler four-plex were occupied by May 1st. Both remaining units will be filled during April. I will now begin to form a waiting list 'for 4607 Tyler. The venting of the heating system and laundry had not been complete to code during the renovation of the building. Jennifer Stoopes- Mokamba of the Community Development Department was informed of this concern, and the contractor will complete the work in the near future. JB/jeb PARKVIEWVILLA HOUSING COMPLEX REVIEW OF OCCUPANCY POLICIES I. Policies A. Who establishes Policies? 1. Parkview North i. HUD role ii. EDA Board role 2. Parkview South i. EDA Board role ii. Staff/Management role a. Federal Preferences II. Application Process A. Parkview North 1. Who is eligible to apply? a. Age 62 and older b. Physically or mentally disabled/handicapped c. Income limit $28,150 for single, $30,450 for couple 2. Who determines disability/handicap a. Social Security Disability Act b. Physician Verification c. Disclosure of disability B. Parkview South 1. Who is eligible to apply? a. Age 62 and older b. Income limit $30,400 single, $34,500 couple C. Non-discrimination policy/fair housing III. Waiting Lists A. Parkview North 1. Preferences Review of Occupancy Policies Parkview Villa Page 2 a. Federal Preferences (cont.) i. Housing cost: 50% or more of income ii. Substandard: Housing does not meet code iii. Displacement: Natural disaster, government action, Landlord action other than lease violations or rent increase, domestic violence, transitional housing, homeless, other b. Local Preferences i. Columbia Heights Resident ~ ~- ii. Non-resident c. Four Tier Waiting List i. Federal preference plus local preference ii. Federal preference only iii. Local Preference only iv. No preferences B. Parkview South 1. Preferences a. Columbia Heights Resident b. No preference IV. Verifications A. Income/Asset/Medical Deductions Bo Rental History (see appendix A) C. Other verifications V. Concerns A. Lease violations B. Criminal violations C. Safety D. Rights of all tenants 1. Privacy 2. Freedom from haraszment Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40th Avenue, Columbia HelDhts, MN 55421 Fax: (612) 782-2857 · (612) 782-2854 ~ANDLORD VERIFICATION Fort Name, Address, (Street) (City) (State) (Zip) I have filed an application for a housing unit owned by the Housing and Redevelopment Authority of Columbia Heights, 590 40th Avenue Northeast, Columbia Heights, Minnesota 55421. This is my authorization to release and furnish the requested Information regarding my past/present tenant status. This release is effective for one year from the date signed. signature, DaLe, Dear Landlord, The Columbia Heights HRA routinely checks with landlords to aid In deciding, whether we should accept a publla housing applicant as a tenant. Please furnish the following information as authorized,.and return it in the self addressed envelope provided. Your cooperation is greatly~appreoiated. If you have any questions, please Genteel our Housing Management Office at 788-6055. Sincerely, Public Housing Manager Address of Unit Rented, Dates of Oocupancy~ From~ Amount of Rent Paid, $ per Which utilities did/does this renter pay, Tel OVER --> Equal Opporlunity Employer Equal Housing Oppodunlly Afloncv '~ PAUL W. NEISEN, CPA RICHARD M. ROOT, CPA RAHN, NEISEN & ROOT, P.A. Certified Public Accountants 3659 160TH STREET EAST ROSEMOUNT, MINNESOTA 55068 (612) 437-3226 Fax 437-8400 VIA FAX AND U.S. MAIL' April 22, 1996 Ms. Kathryn Pepin City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421-3878 Re: Stiles Sports Bars, Inc. Boxseat II 1996 License Renewal Dear Ms. Pepin: Per you request, I have compiled the sales figures required for our upcoming liquor license renewal. Total sales for the period January 1996 thru March 1996 were $102,784.00. Food sales represented $32,953.00 or 32.06% for this period. If you have any questions or require more detail please call. Sincerely, Paul Neisen, CPA PWN:sh 5'tiles Sports Bars, In¢: Sales for period 1-96 to 3-96 Cotumbia Heights Food Liquor January $10,370.94 $19,850.91 February S10,985.36 S22,863.84 March $tl ,596.44 $27,116.80 April S0.00 $0.00 May $0.00 $0.00 June $0.00 $0.00_ July $0.00 $0.00 August S0.00 $0.00 September S0.00 $0.00 October $0.00 S0.00 November S0.00 S0.00 DecemSer $0.00 S0.00 Total S32,952.74 $69,831.55 Total Sales $30,22t .85 $33,849.20 $38,713.24 $0.00 $0.00 $0.00 S0.00 $0.00 SO.O0 $0.00 S0.00 S0. O0 $102.784.29 Food as 9/0 of Saies: 32.06% EDINBROOK CROSSING TEL:612-424-tt74 Apr 30'96 16:02 No.OlO P.O2z03 To: ~rrom: Date: Subject: MEMORANDUM Board of Dir~tors North M,tro Mayors Association Joseph D. Smmss Executive Director April 29, 1996 Tllx Increment Financinu~p__. ossible L ~egislation 1997 Attached find a copy of an editorial written on the subject of TIF. The editorial mentions an idea that was proposed by Rep. Ron Abrams, R-Minnetonka, that would force cities and townships to substantially repay their own redevelopment debts while possibly giving them the long missing alternative to TIF. That being, a state-wide TIF "budget." A bill similar to the Abrams proposal pass~ out of thc House this year, but did not have a companion bill in the Senate. There appears to be some momentum building to do "something radical" with TIF next year. If one looks closely at the Abrams proposal, the end rcsuR would have been that "high valued tax base" communities would be able to continue m use TIF and those with lower tax bases would not. Once again, those communities who need it the mo~, mostly our members, would be penalized for using TIF. Next week members of the Minnesota Solutions group (wlfich NMMA is a member of) will meet to discuss the subject of TIF and probe the various sugge..~ions that continue to be presented by legislators, volunteer organizations, such as, the Citizens League, Hennepin County and others. TIF is the only available development/redevelopment tool for local governmental units. Our organization has historically taken the position that l'IF is the only tool available for our communities to remain somewhat competitive in the arena of tax base building and job creation. Thus, we have attempted to limit any changes to the law. Notwithstanding our efforts, the TIF law has been amended in each of the last several years, e.g., adding the I,GA/HACA penalty and various other limitations and restrictions on a piece meal basis. I suggest that the Operating Committee revisit the subject of TIF at the next scheduled meeting in May. Meanwhile, if you have comments regarding the subject, 1 would ask that you call and share your thoughts with me, so that staff can ~ommunicate your thoughts to the Minnesota Solutions group next we~k. You can reach either Sarah or myself at 493-5115 or call Phil Cohen directly at 560-9265. U:'uNMMA'~LEG.GEN L~TIFMEMO. DOC EDINBROOK CROSSING TEL:612-424-1174 Apr $0'96 16:03 No.OlO TIF Or nothing? Needed: a redevelopment alternative critics, is that cities and townships are able to establish TIP districts andthen pass the bill for Ihem onto counties and townships -- as well as to the state, through increased aid payments to make up for what school districts weren't able to collect from the districts. State Rep. Ron Abrams, H-Minne- tonka, has an idea that would force cities and townships to substantially repay their own redevelopment debts while possibly ~iving them the Ion§- missing akematiYe to TI1=. That is, to impose a statewide TIF 'bud§et" Lhat would put a ceilin§ on the amount of new tax-increment financing that would be allowed in Minnesota each oear. Once that ceiling was reached, cai §ovenunents could no Ion§er ~ablish new TtF dls~icv~s. Ak~rnatlvely, however, a city or township could choose to offset ~e cosis of redevelopment by abating ~ax- es for the new developmeni -- either i~ own o~, by al~eement with the affected county and school district, those of other }u~tsdlcttons as well. Th/s, say~ Abrams, would force tt~eater local accountabilit7 and encourage a more careful set~ing of local develop- ment prior, les. An abridged version of Abrams idea passed the House durin§ the 1996 ses- sion, but not the Senate. The concept clea~ly deserves another, full-sc~le look in 1997. It could be the solution for which critics of TIF have long been searchin~ while at the same time offering tile development f'mancing, al- telnative fo~ which local §overnments have lor~ been in need. A~ a tool for Minaesota cities to use in teducin$ the private costs of rede- velopment, tax-increment financing (Tlr-l. has been much like Winston Churchill's oft-quoted evaluation of dem'ocracy a~ a form of ~overnment: It's the worst.., ex. pt for all the rest. The diiference i~ that with TIF, thiii haven'~ been any other sources of '/'qoney that cities and townships cra/Id nun to in their efforts to remove blil~, improve local economies and sdm.~fiate ~ax-base 8row~.. For decades, it's been TIF o~ nothing. So. for all its faults, all its misuse and overase, and ail the recurrent efforts to reform it out of existence, TIP has mar/aged not just to s~.v,e but to ~row. The Cittzens. Leal~. e s Minnesota. ~ourn. al reports that the amount oi Minnesota mx base se~ aside in TIF d/stricts last year was almost/;203.3 million, an amoun~ equal to 6.2 per- ceot 'of ail pro~ert3, tax base in the stye. Taxes dedicated to payin~ off the co~/t~' of TIP development p~ojects in 1995 equaled 40 percen~ of all properW taxe.~ lev/ed by Minnesota cities and townships durinll the year for all other purposes. Yet in the minds of critics, it's not juit'the cttle~ and township ~ovem- mdt/ts which establish ~ax-increment dis~icts that .pay for them. Because · TIF ~listrtct~ "capture" al~ increased property-tax revenues from the result- inS.hew development to pay off their bo~ds, counties and school district~ car~;.t claim their normal sha~es of the increased revenue until the bonds are retired -- a p£ocess tha~ can take as long as 25 years. The effect, say National Association of Letter Carriers Don't Forget to Leave Non-perishable Food by Your Mailbox! Mpls. Central Labor Union United Way of IVIpl s. THE FAMILY CIRCUS® SATURDAY, For additional ~ information or if your] ~'ood has not ~n pickedl - up by )'our )ett~r carrier,1 CALL 781-9858 BRANCH' 9 - N.A.L.C. $~11~ O{ Arner,c~. COLUMBIA HEIGHTS PUBLIC LIBRARY 820 - 40th AVENUE N. E. COLUMBIA HEIGHTS, MN 55421-2996 PHONE: (612) 782-2805 FAX: (612) 782-2804 CITY OF COLUMBIA I~IGHTS TO: FROM: SUBJECT: DATE: Mark Winson, Acting City Manager M. Rebecca Loader, Library Director [y¢o~ Volunteers, crews, and business contributions to library re-carpeting project May 7, 1996 The following people volunteered time to help move books at the library for the children's department re-carpeting project: Louise, Adam, Amy and Laura Fluegeman Shirley Graczyk Don Jolly Casey Olson Joseph A. Sturdevant Fred Zajac Joseph Guzik Meg Jones Tom Ruen Norma Thor The following businesses donated items as listed: Heights Bakery (Dave DeShaw) Rainbow Foods (Jim Pufall) Subway (Peter Ehlenz) rolls, cookies, buns banana boxes party sub The following Park Department employees moved the shelving units: Kelly Fetzer Jeff Kline Tim Lund Leland Olson Tom Pope Gerald Rambler The following library staff members put in extra time and effort to ,ensure the project worked: Shari Briley Kelly Olson Jeanine Schmidt Marhsa Tubbs Without the help of all these people, this project would not have been successful. MRL/jms recycled paper EDINBRQOK CROSSING TEL:612-424-11?4 May 06'96 16:19 No.012 P.02/02 Mle elle Ca ew Memorial ¥olunteer Marrow Dono Itefist ation and Blood DHve at Campus Center North Hennepin Community College 8Sth Avenue North Brooklyn Park, MN WHAT: WHERE: WHEN: V~Y: DO BOTH: Blood drive and volunteer marrow donor registration Campus Center of North Hennepin Community Coltege Tuesday; May 14 from 10 a,m, to 7 p.m. In memory of Michelte Carew, daughter of baseball Hall-of-Farner Rod Carew, who recently lost her brave battle with leukemia. Register to help the thousands of patients who, like Michelle, are searching for a matched unrelated marrow donor. And give blood to help the hundreds of local patients who need transfusions of blood and blood components every week. Your NMDP sample can be drawn with your blood donation. And leukemia patients depend on platelet units derived from whole blood donations. Share the gift of life in two waysl FACTO ABOUT VOLUNTEER MAllOW DONATION , The most likely donor is someone from the patient's own racial or ethnic group. Unfortunately for patients of color, African Americans, Asian/Pacific Islanders, Hispanics and American Indians represent less than 20 percent of the volunteers on the National Marrow Donor Program (NMDP) Registry. · Healthy individuals age 18-60 ~n join the NMDP Registry. It's easy. SimpJy sign a consent form and have two tubes of blood drawn, FACTO ABOUT BLOOD DONATION · Memorial Blood Centers of Minnesota (MBCsM) needs to collect 1,800 units of blood every week to meet the needs of the hospita{s it serves, Your donation can help savc the lives of as many as four patients. · Volunteers who are at least 17 years of age and weigh at least 110 p~unds can give blood. Register in the campus center to donate at MBCsM's btood~bile. For mor~ Intormatiofl, call Dr. Peggy LePage at 424,o874. Simnsored by Brooklyn Park Medical Center CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT FROM: Randy Quale, Recreation Director /~ ~A¥ ~ 1996 DATE: May 6, 1996 SUBJECT: ~, 1996 Food Poisoning Incident IdANAGS~ CtiY OF COLUI , IA H iG S On May 6, 1996 I was contacted by a Karen Anderson of Environmental ./~services (673-2301). Ms. Anderson informed me that a child had become eriously ill after eating food at the ~_--~ wedding reception at Murzyn Hall one, 1996. Ms. Anderso~ ~ta~-d-that the child had developed food poisoning due to eating mayonnaise that was not properly refrigerated. Ms. Anderson then asked if I was aware that the food providers at the ~ reception did not have a caterer's license. I told her that the City does not require a license for food providers at Murzyn Hall except when food was vended. Ms. Anderson informed me that a license was required in all cases, regardless if food is vended or given away. She informed me that Murzyn Hall had the same licensing requirements as a restaurant. I then asked Ms. Anderson to send me information concerning caterer licensing requirements so that the City could make sure they were in compliance with all relevant laws and requirements. In checking into this matter, I believe that no licensed caterer was used at the~, 1996 reception. It appears that the food was provided by the facility renter. The contact person for the ~c 1996 ~ ~ion is _ A copy ~f Ms. home owner's insurance policy and the facility lease ~g~e~men~ are on file at the Recreation office. Ms. Anderson recommended that I contact our City Attorney concerning this incident, as we would probably be named in lawsuit concerning the child developing food poisoning at our facility. I proceeded to contact our City Attorney and informed Mr. Hoeft of the food poisoning incident. Mr. Hoeft recommended that I do not contact any of the parties involved in the incident. Mr Hoeft also requested to review the information that Ms. Anderson was sending out concerning caterer licensing requirements. If you require any additional information on this matter please contact me. xc: Jim Hoeft, City Attorney ADMIN: FOODPOISON.MEM St. Anthony Police Department Dick Engstrom - Chief Chief Thomas Johnson 05-01-96 Columbia Heights Police Dept. 590 40th Ave. NE Columbia Heights MN 55421 Dear Sir, On 04-28-96, at 4:35 pm, St Anthony Police officers were dispatched to a personal injury accident on Silver Lake Road at 38th Ave, in front of Taco Bell. One of the drivers had sustained a minor head injury, and our dispatcher had already started an ambulance based on the information provided by the party that called to report the accident. The party that called also provided first aid to the victim, as well as calming the victim, who also had a small child in her car. I was truly impressed when I found out that our caller was only 15 years old. He told me his name was Chris Lemke and that he was a Columbia Heights PD Explorer. In my opinion, he did an eXcellent job at the scene. The Fire Dept Medics at the scene were also impressed with his actions. I believe that Chris is an asset to your Police Explorer Post, and I hope that Chris continues to perform well for your Police Department and for the citizens of Columbia Heights. Officer Mark Lebens #123 St Anthony Police Dept. 3301 Silver Lake Road St Anthony MN 55418 3301 Silver Lake Road NE * St. Anthony, MN 55418, {612) 789-5015 · FAX {612) 789-9602 POLICE DEPARTMENT CITY OF COLUMBIA HEIGHTS 559 Mill Street Northeast Columbia Heights, MN 55421-3882 Information (612) 782-2840 Investigations 782-2850 Fax Number 782-2842 Mr. Chris Lemke 2542 Kenzie Terrace St. Anthony, MN 55418 May 7, 1996 CITY OF COLU,~].~IA HF. JGHT$ Dear Chris: I have received a letter from Officer Mark Lebens of the St. Anthony Police Department commending you for your actions on April 28, 1996. In this letter, it notes that you not only took the time to call in a serious accident and advise the need for an ambulance, but you also gave comfort and first-aid to the victim and calmed a small child. It is actions such as these that show your maturity and ability. I want you to know that we are very proud of your actions and we hope that it is the result, at least in part, of your training as a Columbia Heights Police Explorer. On behalf of the City of Columbia Heights and the Columbia Heights Police Department, thank you for a job well done! Sincerely, Thomas ~_~nson Chief of Police TMJ:mld 96-192 C: Mayor Joseph Sturdevant Mark Winson, Acting City Manager / Captain Leonard Olson Officer Randy Bartlett, Explorer Liaison POLICE DEPARTMENT CITY OF COLUMBIA HEIGHTS 559 Mill Street Northeast Columbia Heights, MN 55421-3882 Information (612) 782-2840 Investigations 782-2850 Fax Number 782-2842 Mr. Chris Lemke 2542 Kenzie Terrace St. Anthony, MN 55418 May 7, 1996 Dear Chris: I have received a letter from Officer Mark Lebens of the St. Anthony Police Department commending you for your actions on April 28, 1996. In this letter, it notes that you not only took the time to call in a serious accident and advise the need for an ambulance, but you also gave comfort and first-aid to the victim and calmed a small child. It is actions such as these that show your maturity and ability. I want you to know that we are very proud of your actions and we hope that it is the result, at least in part, of your training as a Columbia Heights Police Explorer. On behalf of the City of Columbia Heights and the Columbia Heights Police Department, thank you for a job well done! Sincerely, Thomas ~son Chief of Police TMJ:mld 96-192 C: Mayor Joseph Sturdevant Mark Winson, Acting City Manager ~ Captain Leonard Olson Officer Randy Bartlett, Explorer Liaison · MINUTES April 2, 1996 The meeting was called to order by President, Barbara Miller. Those present were: Richard Hubbard, Pat Sowada, Don Jolly, Barbara Miller, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the March 4th, meeting as mailed. The April 2nd list of bills was reviewed. It was moved, seconded and passed that they be paid. The accounting was reviewed. Old Business: 1.) 2.) 3.) 4.) 5.) The quote for the carpeting in the children's room was reviewed. After reviewing the quotation it was determined thai there was not enough money in the budget to complete both the main room and the lower level hallway. The recommendation is to complete the children's room at this time and not do the hallway. It was moved, seconded and passed to accept the bid from Anderson's New Carpet Design of $2,995.60 to carpet the lower level of the library. Replacement of the elevator door was discussed. As a safety precaution Schindler elevator has slowed down the closing speed of the elevator door. It has been recommend that the "curtain" sensor door that was being explored be dismissed at this time. The discussion of Anoka County Library business was tabled to be discussed in an executive session after the formal meeting. A Heights Pride update was presented. The library will be holding an open house on Thursday, May 16, 1996 from 4:00 p.m. to 7:00 p.m. The Friends will conduct a mini-book sale, and serve refreshments. There will be Gateway demonstrations and library tours will be conducted by request. The Friends have donated 2 gift certificates to B. Dalton to be given away in a drawing as prizes. Library pads, pencils, and book bags will be distributed while supplies last. The Board members have been invited to participate as greeters that evening and will be provided with name tags. The plan for the courtyard was reviewed. The benches will be re-installed and the planters will be positioned as per the layout that was distributed. The planters are scheduled to be planted on May 18. 6.) The request for a public works truck for the jamboree parade was reviewed. 7.) 8.) The frame relay upgrade will take place on Wednesday, April 10, and Thursday April 11. Circuit is in place and the fkst phase is connected. The library will be closed to the public on Wednesday, and until 3:00 p.m. On Thursday. Staff will be using this time to purge paper and computer files and for general clean up. Update on personnel was presented. The Aide position posting is up. A help wanted ad was placed in the Focus and Northeaster. Four applications have been received for the Aide position. Applications for page poskions will be accepted until April 19. There is the possibility of at least 4 positions needing to be filled. A new choreperson has been hired. His name is Adam Burgi. New Business: 1.) A library t-shirt was given to Central Middle School for their Family Night. A thank you note was received and reviewed. 2.) Marilyn Gray, who retired from the Anoka County Library in July of 1995 has been hired as a substitute supervisor. She has been trained and will act as a sub for evening supervisors. 3.) Children were reported on the roof of the library on March 21. The police were called to handle the situation. 4.) Crossover statistics were reviewed. The Board was pleased to see that the statistics have increased. 5.) A copy of this month's "In Touch" newsletter was distributed to the Board. 6.) Thank you letter to the Friends for their donation of a display rack to be used for video cassettes was reviewed. There being no further business the meeting was adjourned. Respectfully submitted, , J~tnine M. Schmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals *vith disabilities to participate in ali City of Columbia Heights 'services, programs, and activities. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION APRIL 3, 1996 The Traffic Commission was called to order at 7:00 P.M. I. ROLL CALL Present: Carlson, Duda, Goodman, Jolly, Smrdevant Staff Present: Kathyjean Young, Assistant City Engineer Tom Johnson, Police Chief II. APPROVAL OF MARCH 4, 1996, MINUTES Motion by Goodman, second by Sturdevant, to approve the minutes of the March 4, 1996 meeting. Roll Call: All ayes. III. OLD BUSINESS PUBLIC HEARING TO DESIGNATE "NO PARKING" FOR 133' ON BOTH THE WEST AND SOUTH SIDES OF RESERVOIR BLVD. (TOTAL 266') AND 213' ON BOTH TIlE EAST AND NORTH SIDES OF RESERVOIR BLVD. (TOTAL 426') ADJACENT TO THE DRIVEWAY ENTRANCE TO THE BOULEVARD APARTMENTS. A Public Hearing was held to consider designating "No Parking" on both the west and south sides of Reservoir Blvd. and on both the east and north sides of Reservoir Blvd. adjacentto the driveway entrance to The Boulevard Apartments. The driveway is located on the curve in Reservoir Blvd. and drivers have difficulty in pulling into those apartments. With the limited visibility on the curve, northbound drivers mining into the apartments must stow almost to a stop. If a second northbound driver does not realize the fkst driver is turning, there is potential for an accident. The proposed solution is to revise the striping on the street by installing a left turn lane. Some of the parking will have to be eliminated to install the left mm lane. The Park and Recreation Commission members do not feet that eliminating the parking will have much affect on the park users. Motion by Duda, second by Goodman, to recommend the City Council approve the proposed left mm lane and designate "No Parking" for 133' on both the west and south sides of Reservoir Blvd. (total 266') and 213' on both the east and north sides of Reservoir Blvd. (total 426') adjacent to the driveway entrance to The Boulevard Apartments. Roll Call: All ayes. PUBLIC HEARING TO DESIGNATE '"NO PARKING" ON THE WEST SIDE OF STINSON BLVD. FROM 37TH PLACE TO SILVER LANE Traffic signals are being designed for the intersection of Stinson Blvd. and 39th Avenue. The proposed configuration is a three-lane design consisting of a combination right mm and through- lane, a protected left turn lane and a through-lane in the opposite direction. To accomplish this design, it is necessaryto designate "No Parking" on the west side of Stinson Blvd. from 37th Place to Silver Lane. The City of St. Anthony has approved the designation of "No Parking" on the east side of Stinson Blvd. from 37th Place to Silver Lane. Official Proceedings Columbia Heights Traffic Commission April 3, t996 Page 2 Motion by Jolly, second by Duda, to recommend the City Council designate '~No Parking" on the west side of Stinson Blvd. fi'om 37th Place to Silver Lane. Roll Call: All ayes. REQUEST FOR "NO PARKING" ON THE EAST SIDE OF TYLER STREET AND POLK STREET FOR APPROXIMATELY 40' NORTH OF 37TH AVENUE The School District has requested "No Parking" on the east side of Tyler Street and Polk Streets for approximately 40' north of 37th Avenue. "No Parking Here to Comer" signs 30' from stop signs at 37th and Polk and Tyler Streets have already been approved. Winter snow build-up is a problem for the buses. Since then the bus driver that drives this route has requested that the east side of Tyler and Polk Streets be restricted as well. Mr. Schultz, the school's transportation supervisor, was present to explain that the school district can look at rerouting the bus for the balance of the school year but didn't feel that a permanent rerouting would be possible. Polk Street is the dividing line for students attending two different schools. Police Chief Johnson distributed flyers to all the houses within 300' of the intersection. Subsequent random checks for parked cars on Tyler and Polk Streets have found that the residents are cooperating with Chief Johnson's request to avoid parking at least 30' fi'om 37th Avenue on the west side of the street. Commission members suggested that before the bus routes are established for next year, Staff should meet with Mr. Schultz to review those routes in this area. No action was taken. REQUEST FOR "NO TURN ON RED" ON SOUTHBOUND T.H. 65 AT 37TH AVENUE Mr. Jim Daire with the City of Minneapolis and Ms. Sue Bembenek of the Columbia Park Neighborhood Revitalization Steering Committee were present to discuss their request for signage at this intersection. This request was brought to the November 1995 meeting and denied by the Traffic Commission. This intersection has an unusual five-legged configuration. There is a bus lane at this intersection which effectivelyprovides southbound right turning traffic with its own turn lane. Vehicles in the adjacent southbound lanes screen traffic coming fi'om the east, especially Reservoir Blvd., fi'om the view of the right-turning driver. This presents a hazardous situation. Three legs of the intersection are controlled with "No turn on red" signage. Police Chief Johnson indicated that accident records since 1993 show there have been 15 property damage accidents and 2 personal injuries. Mr. Daire gave historical information as to when and why signage was added at this intersection. He also gave information as to train traffic. There are four trains a day that cross Central Avenue south of 37th. Each have 30-50 cars and move at 10 MPH. At the most maybe a 4-minute delay occurs and one and a half signals are affected by train crossing. The Traffic Commission denied the request for signage back in November as they felt that keeping the right mm option available would lessen congestion caused when trains are crossing Central. A right mm on southbound Central at 37th Ave. would allow motorists to avoid the wait. Official Proceedings Columbia Heights Trafffic Commission April 3, 1996 Page 3 go Ms. Bembenek discussed her observance and usage of the intersection. Southbound traffic turning fight cannot see Reservoir Blvd. traffic. Often when them is a train, motorists avoid waiting by using Columbia Parkway. In the summer time, there is heavy use of this intersection by pedestrians and bicyclists going to Columbia Park. She indicated that her main concern is safety and signage would help to control this intersection. Commissioners Duda and Jolly both felt that the intersection is a hazardous one and by adding the '2go Turn On Red" signage would provide uniformity to the intersection. Motion by Duda, second by Jolly, to recommend the City Council install '2go mm on red" signs on southbound T.H. 65 at 37th Avenue. Roll Call: Carlson-nay, Duda-yes, Goodman-nay, Jolly- yes, Sturdevant-nay. Motion failed. Motion by Sturdevant, second by Jolly, to recommend the City Council install '2',io mm on red" 7-9 a.m. and 4-6 p.m. on southbound T.H. 65 at 37th Avenue. Roll Call: Duda-yes, Goodman- yes, Carlson-nay, Sturdevant-aye, Jolly-aye. Motion passed. Motion by Sturdevant, second by Goodman, to review after one year the installation of the '2go Turn On Red" signage on southbound T.H. 65 at 37th Avenue. Roll Calk all ayes. OTHER OLD BUSINESS ~XTone NEW BUSINESS Ao REQUEST FOR TRAFFIC SIGNAL INSTALLATION AT CENTRAL AVENUE AND 42ND AVENLrE Mr. Lloyd Graczyk of 1012 42 1/2 Ave. was present to discuss the need for traffic signals at the intersection of 42nd Avenue and Central Avenue on behalf of the residents on 42 1/2 Avenue from Central to Reservoir. It is difficult to get out on Central either southbound or northbound and during rush hour traffic, almost impossible. Commission members did not feel this intersection is any different than the others on Central without signals. Mn/DOT controls the signals. The City Council would have to request Mn/DOT review the intersection to determine if signals are warranted. The intersection at 41st Avenue has signals. '2qo Turn On Red" at that intersection might be helpful in slowing traffic northbound. Staff is directed to review timing on 40th and 4tst to provide more time for vehicles to cross on 42nd Avenue. Split phasing on 40th may slow traffic further north on Central. Mr. Graczyk requested he be updated after Staffhas had time to review this issue. Official Proceedings Columbia Heights Traffic Commission April 3, 1996 Page 4 VI. Co REQUEST TO DESIGNATE "NO PARKING" FOR 5' ON EACH SIDE OF THE PARKING LOT ENTRANCE TO 3932 CENTRAL AVENUE Mr. Steve Lohse, resident manager for the apartments at 3932 Central Avenue, has requested "No Parking" for 5' on each side of the parking lot entrance. The manager states that residents have a difficult time pulling into and out of the driveway because cars are parked too close. Visibility is also a concern. Motion by Goodman, second by Sturdevant, to table this item until the next meeting. It is requested that Mr. Lohse be asked to attend the next meeting to get more information as to why this signage is needed. Roil Call: All ayes. REQUEST FOR STOP SIGNS AT THE INTERSECTION OF TYLER STREET AND 42ND AVENUE Ms. Cheryl Peterson of 4163 Tyler Street has requested stop signs be installed at the intersection of Tyler Street and 42nd Avenue. The concern ~s speed on Tyler Street and the number of "near" accidents. Commission members felt that the intersection is wide open and no need for a stop sign. Since January of 1994 there have been 3 accidents with damage to property. As Ms. Peterson was not present to further explain why she was requesting signage and there was no petition, no action was taken. Police Chief Johnson indicated that they will be doing a survey of speeders in the area and Ms. Peterson will be asked to participate. Motion by Duda, second by Sturdevant, to deny the request for installation of stop signs at the intersection of Tyler Street and 42nd Avenue. Roil Call: All ayes. REQUEST FOR "SLOW CHILDREN" SIGN IN THE ALLEY FROM 44TH AVENUE TO 45TH AVENUE FROM VAN BUREN STREET TO CENTRAL AVENUE Police Chief Johnson has received a request to install a "Slow - Children" sign in the alley from 44th Avenue to 45th Avenue between Van Buren Street and Central Avenue. This request came via the survey done in January. Staff recommends installation of a "I0 MPH" sign at each end of the atley. Motion by Jolly, second by Duda, to recommend the City Council install "10 MPH" signs at each end of the alley from 44th Avenue to 45th Avenue between Van Buren and Central. Roll Call: Alt ayes. OTHER NEW BUSINESS None Official Proceedings Columbia Heights Traffic Commission April 3, t996 Page 5 VII. REPORTS A. CITY ENGINEER Ms. Joyce Kantola of 4532 7th St. is a handicapped resident and has requested a handicapped sign be placed in front of her home. She has provided her Minnesota Handicap number. Motion by Goodman, second by Duda, to approve the handicap sign. Roll Call: All ayes. B. POLICE CHIEF State Patrol has been on Central Avenue with a laser radar unit tagging speeding motorists. They will also be coming on University Ave. in the near future. C. COM2ViISSIONERS Commissioner Jolly requested a summaW of why the barricade was installed on 53rd Avenue and 7th St. for Councilmember Jones. She thinks it is an eyesore and would like to see it changed. Staff explained that originally the barricade wa put in to deter heavy traffic coming from Fridley down 7th St. The road wasn't constructed to allow heavy truck traffic to pass through. The barricade was a temporary installation to make sure the residents would like it. If something more permanent is requested, staffwould need the support of the residents in the area from 51st to 53rd. It was suggested that a survey be made of those residents for a response. A more permanent barricade could be constructed to make it more attractive looking. VIII. ADJOURNMENT Motion by Sturdevant, second by Goodman, to adjourn the meeting at 9:00 p.m. Respectfully submitted, Joanne Baker Traffic Commission Secretary Official Proceedings Columbia Heights Traffic Commission April 3, 1996 Page 5 VII. REPORTS Bo Co CITY ENGINEER Ms. Joyce Kantota of 4532 7th St. is a handicapped resident and has requested a handicapped sign be placed in front of her home. She has provided her Minnesota Handicap number. Motion by Goodman, second by Duda, to approve the handicap sign. Roll Call: All ayes. POLICE CHIEF State Patrol has been on Central Avenue with a laser radar unit tagging speeding motorists. They will also be coming on University Ave. in the near furore. COMMISSIONERS Commissioner Jolly requested a summary of why the barricade was installed on 53rd Avenue and 7th St. for Councitmember Jones. She thinks it is an eyesore and would like to see it changed. Staff explained that originally the barricade wa put in to deter heavy traffic coming from Fridley down 7th St. The road wasn't constructed to allow heavy truck traffic to pass through. The barricade was a temporary installation to make sure the residents would like it. If something more permanent is requested, staffwould need the support of the residents in the area from 51 st to 53rd. It was suggested that a survey be made of those residents for a response. A more permanent barricade could be constructed to make it more attractive looking. VIII. ADJOURNMENT Motion by Sturdevant, second by Goodman, to adjourn the meeting at 9:00 p.m. Respectfully submitted, Joanne Baker Traffic Commission Secretary Official Proceedings Columbia Heights Traffic Commission April 3, 1996 Page 4 VI. REQUEST TO DESIGNATE "NO PARKING" FOR 5' ON EACH SIDE OF TI-IE PARKING LOT ENTRANCE TO 3932 CENTRAL AVENLrE Mr. Steve Lohse, resident manager for the apartments at 3932 Central Avenue, has requested 'No Parking" for 5' on each side of the parking tot entrance. The manager states that residents have a difficult time pulling into and out of the driveway because cars are parked too close. Visibility is also a concern. Motion by Goodman, second by Sturdevant, to table this item until the next meeting. It is requested that Mr. Lohse be asked to attend the next meeting to get more information as to why this signage is needed. Roll Call: All ayes. REQUEST FOR STOP SIGNS AT THE INTERSECTION OF TYLER STREET AND 42ND AVENUE Ms. Cheryl Peterson of 4163 Tyler Street has requested stop signs be installed at the intersection of Tyler Street and 42nd Avenue. The concern is speed on Tyler Street and the number of "near" accidents. Commission members felt that the intersection is wide open and no need for a stop sign. Since January of 1994 there have been 3 accidents with damage to property. As Ms. Peterson was not present to further explain why she was requesting signage and there was no petition, no action was taken. Police Chief Johnson indicated that they will be doing a survey of speeders in the area and Ms. Peterson will be asked to participate. Motion by Duda, second by Sturdevant, to deny the request for installation of stop signs at the intersection of Tyler Street and 42nd Avenue. Roll Call: All ayes. REQUEST FOR "SLOW CHILDREN" SIGN IN THE ALLEY FROM 44TH AVENUE TO 45TH AVENUE FROM VAN BUREN STREET TO CENTRAL AVENUE Police Chief Johnson has received a request to install a "Stow - Children" sign in the alley from 44th Avenue to 45th Avenue between Van Buren Street and Central Avenue. This request came via the survey done in January. Staff recommends installation of a "10 MPH" sign at each end of the alley. Motion by Jolly, second by Duda, to recommend the City Council install "10 MPH" signs at each end of the alley from 44th Avenue to 45th Avenue between Van Buren and Central. Roll Call: All ayes. OTHER NEW BUSINESS None Official Proceedings Columbia Heights Traffic Commission April 3, 1996 Page 3 Me Ms. Bembenek discussed her observance and usage of the intersection. Southbound traffic turning right cannot see Reservoir Blvd. traffic. Often when there is a train, motorists avoid waiting by using Columbia Parkway. In the summer time, there is heavy use of this intersection by pedestrians and bicyclists going to Columbia Park. She indicated that her main concern is safety ahd signage would help to control this intersection. Commissioners Duda and Jolly both felt that the intersection is a hazardous one and by adding the '2qo Turn On Red" signage would provide uniformity to the intersection. Motion by Dud,a, second by Jolly, to recommend the City Council install '~o turn on red" signs on southbound T.H. 65 at 37th Avenue. Koll Call: Carlson-nay, Duda-yes, Goodman-nay, Jolly- yes, Sturdevant-nay. Motion failed. Motion by Sturdevant, second by Jolly, to recommend the City Council install 'no turn on red" 7-9 a.m. and 4-6 p.m. on southbound T.H. 65 at 37th Avenue. Koll Call: Duda-yes, Goodman- yes, Carlson-nay, Sturdevant-aye, Jolly-aye. Motion passed. Motion by Sturdevant, second by Goodman, to review after one year the installation of the '~No Turn On Red" signage on southbound T.H. 65 at 37th Avenue. Roll Call: all ayes. OTHER OLD BUSINESS None NEW BUSINESS Ao REQUEST FOR TRAFFIC SIGNAL INSTALLATION AT CENTRAL AVENUE AND 42ND AVENUE Mr. Lloyd Graczyk of 1012 42 1/2 Ave. was present to discuss the need for traffic signals at the intersection of 42nd Avenue and Central Avenue on behalf of the residents on 42 1/2 Avenue from Central to Reservoir. It is difficult to get out on Central either southbound or northbound and during rush hour traffic, almost imposs~le. Commission members did not feel this intersection is any different than the others on Central without signals. Mn/DOT controls the signals. The City Council would have to request Mn/DOT review the intersection to determine if signals are warranted. The intersection at 41st Avenue has signals. 'no Turn On Red" at that intersection might be helpful in slowing traffic northbound. Staffis directed to review timing on 40th and 41st to provide more time for vehicles to cross on 42nd Avenue. Split phasing on 40th may slow traffic further north on Central. Mr. Graczyk requested he be updated after Staff has had time to review this issue. Official Proceedings Columbia Heights Traffic Commission April 3, 1996 Page 2 Motion by Jolly, second by Duda, to recommend the City Council designate '~No Parking" on the west side of Stinson Blvd. from 37th Place to Silver Lane. Roll Call: All ayes. REQUEST FOR "NO PAR.KING" ON TI-tE EAST SIDE OF TYLER STREET AND POLK STREET FOR APPROXIMATELY 40' NORTH OF 3?TH AVENUE The School District has requested '~No Parking" on the east side of Tyler Street and Polk Streets for approximately 40' north of 37th Avenue. '%!o Parking Here to Comer" signs 30' from stop signs at 37th and Polk and Tyler Streets have already been approved. Winter snow build-up is a problem for the buses. Since then the bus driver that drives this route has requested that the east side of Tyler and Polk Streets be restricted as well Mr. Schuttz, the school's transportation supervisor, was present to explain that the school district can look at rerouting the bus for the balance of the school year but didn't feel that a permanent rerouting would be possible. Polk Street is the dividing line for students attending two different schools. Police Chief Johnson distributed flyers to all the houses within 300' of the intersection. Subsequent random checks for parked cars on Tyler and Polk Streets have found that the residents are cooperating with Chief Johnson's request to avoid parking at least 30' from 37th Avenue on the west side of the street. Commission members suggested that before the bus mutes are established for next year, Staff should meet with Mr. Schultz to review those routes in this area. No action was taken. REQUEST FOR "NO TURN ON RED" ON SOUTHBOUND T.H. 65 AT 3?TH AVENUE Mr. Jim Daire with the City of Minneapolis and Ms. Sue Bembenek of the Columbia Park Neighborhood Revitalization Steering Committee were present to discuss their request for signage at this intersection. This request was brought to the November 1995 meeting and denied by the Traffic Commission. This intersection has an unusual five-legged configuration. There is a bus lane at this intersection which effectively provides southbound right turning traffic with its own turn lane. Vehicles in the adjacent southbound lanes screen traffic coming from the east, especially Reservoir Blvd., from the view of the fight-turning driver. This presents a hazardous situation. Three legs of the intersection are controlled with '%1o turn on red" signage. Police Chief Johnson indicated that accident records since 1993 show there have been 15 property damage accidents and 2 personal injuries. Mr. Daire gave historical information as to when and why signage was added at this intersection. He also gave information as to train traffic. There are four trains a day that cross Central Avenue south of 37th. Each have 30-50 cars and move at 10 MPH. At the most maybe a 4-minute delay occurs and one and a half signals are affected by train crossing. The Traffic Commission denied the request for signage back in November as they felt that keeping the right turn option available would lessen congestion caused when trains are crossing Central. A right mm on southbound Central at 37th Ave. would allow motorists to avoid the wait. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION APRIL 3, 1996 The Traffic Commission was called to order at 7:00 P.M. I. ROLL CALL Present: Carlson, Duda, Goodman, Jolly, Sturdevant Staff Present: Kathyjean Young, Assistant City Engineer Tom Johnson, Police Chief H. APPROVAL OF MARCH 4, 1996, MINUTES Motion by Goodman, second by Sturdevant~ to approve the minutes of the March 4, 1996 meeting. Roll Call: All ayes. III. OLD BUSINESS PUBLIC HEARING TO DESIGNATE "NO PARKING" FOR 133' ON BOTH TI-IE WEST AND SOUTH SIDES OF RESERVOIR BLVD. (TOTAL 266') AND 213' ON BOTH THE EAST AND NORTH SIDES OF RESERVOIR BLVD. (TOTAL 426') ADJACENT TO THE DRIVEWAY ENTRANCE TO THE BOULEVARD APARTMENTS. A Public Hearing was held to consider designating '2qo Parking" on both the west and south sides of Reservoir Blvd. and on both the east and north sides of Reservoir Blvd. adjacent to the driveway entrance to The Boulevard Apartments. The driveway is located on the curve in Reservoir Blvd. and drivers have difficulty in pulling into those apartments. With the limited visibility on the curve, northbound drivers turning into the apartments must slow almost to a stop. If a second northbound driver does not realize the first driver is turning, there is potential for an accident. The proposed solution is to revise the striping on the street by installing a left turn lane. Some of the parking will have to be eliminated to install the left mm lane. The Park and Recreation Commission members do not feel that eliminating the parking will have much affect on the park users. Motion by Duda, second by Goodman, to recommend the City Council approve the proposed left turn lane and designate "No Parking" for 133' on both the west and south sides of Reservoir Blvd. (total 266') and 213' on both the east and north sides of Reservoir Blvd. (total 426') adjacent to the driveway entrance to The Boulevard Apartments. Roll Call: All ayes. PUBLIC HEARING TO DESIGNATE '~NO PARKING" ON THE WEST SIDE OF STINSON BLVD. FROM 37TH PLACE TO SILVER LANE Traffic signals are being designed for the intersection of Stinson Blvd. and 39th Avenue. The proposed configuration is a three-lane design consisting of a combination right turn and through- lane, a protected left mm lane and a through-lane in the opposite direction. To accomplish this design, it is necessaryto designate '%1o Parking" on the west side of Stinson Blvd. fi.om 37th Place to Silver Lane. The City of St. Anthony has approved the designation of "No Parking" on the east side of Stinson Blvd. fi.om 37th Place to Silver Lane. City of Columbia Heights Park and Recreation Commission April 24, 1996 The meeting was called to order by Dick Petkoff at 6:30 p.m. ROLL CALL Members present: Dick Petkoff, Bob Reuttimann, Bruce Magnuson, Eileen Evans, Pat Grady, Jerry Foss, Lauren McClanahan, Gary Peterson, Randy Quale, dulie Dehmer. Members absent: Jerry Foss Julie Dehmer was introduced as Monica Nybeck's replacement. She was welcomed by members. CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the March 27, 1996 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL OF CONSENT AGENDA Motion by Evans, second by Peterson to approve the Consent Agenda. All ayes, motion carried. LETTERS AND REQUES'lXS REQUEST USE OF LABELLE LOUNGE & KITCHEN/COLUMBIA HEIGHTS FRIENDS OF THE LIBRARY Motion by Evans, second by Magnuson to approve use of LaBelle Lounge and kitchen by the Columbia Heights Friends of the Library for a salad supper on May 15, 1996 from 4:00 to 10:00 p.m. All ayes, motion carried. PAGE TWO REQUEST PERMISSION TO SERVE ALCOHOL DURING USAGE AT SULLIVAN PARK/CYNTHIA ALGER & ROBERT GREEN Motion by Ruettimann, second by Evans to approve use of alcohol with compliance to City ordinance and pending approval of City Council. All ayes, motion carried. OLD BUSINESS PARK AND RECREATION SURVEY The Recreation Director updated members on the status of the Park and Recreation Survey. The data has been compiled, and the Recreation Director hopes to provide the results to members at the next meeting. MARCH 16, 1996 RENTAL CONCERNS The Recreation Director reported that he spoke with Mr. Mike Roith of Immaculate Conception after sending him a letter regarding the March 16, 1996 rental concerns. Mr. Roith advised that he was not aware of any problems. He had also spoken with the caterer who stated that he had not had any confrontations and that he had indeed put the plastic covering down. The Recreation Director found no damages to the carpeted area after the rental. Mr. Roith wanted members to know how much they appreciated the usage of Murzyn Hall and was concerned over the allegations made by the Head Custodian. They felt that had complied fi~lly and were very surprised at the allegations. The Recreation Director will work with Mr. Roith to work out logistics for future ICC rentals. 1996 SEASONAL/PART-nME EMPLOYEE WAGE SCHEDULE Members were given copies of the wage schedule that was approved by City Council. FACILITY RESERVATION POLICY Members were given copies of the approved facility reservation,policy. PAGE THREE ADOPT-A-PARK PROGRAM Nine groups are interested in adopting a park. There will be a limit of two groups per park. Members suggested allowing more than two groups for Huset Park. Public Works staffwill look at each park to determine ff any particular tasks need special attention. Members discussed the need for developing a comprehensive park plan. A sub-committee was formed to research the matter further and report back to members at the next meeting. NEW BUSINESS MURZYN HALL ROOM DIMENSIONS AND FIRE CODE MAXIMUM OCCUPANCIES Members reviewed the room dimensions and fire code maximum occupancies for Murzyn Hall. REDUCING CRIME THROUGH YOUTH RECREATION PROGRAMS Members were given information on research dealing with the positive impact youth recreation programs have on reducing crime. Members discussed the importance of parental involvement in youth programs. J~lie Debmer explained the function of The Zone and how many participants are from Cob~mbia Heights. Members felt it was a good idea to have dances for youth at Murzyn Hall, perhaps either weekly or quarterly. ACCEPTANCE OF CREDIT CARD PAYMENTS The Recreation Director reported to members the information he has gathered regarding the acceptance of credit card payments. Members discussed the issue and determined that it was not cost effective. 1977 ARTICLE CONCERNING THE "NEW~' COLUMBIA HEIGHTS RECREATION DEPARTMENT Members reviewed the article from 1977 regarding the Recreation Department. PURCHASE BUFFEI' TABLE PANS AND WARMING OVEN RACKS At this time we do not have buffet table pans or warming oven racks. Renters have occasionally requested them. Members felt that there was not enough usage to warrant the purchase. PAGE FOUR 1996 JAMBOREE/LIONS CLUB ACTIVITIES Members reviewed the list of items planned for the Jamboree that will impact the parks and Murzyn Hall. The activities are contingent upon the issuance of appropriate licenses from the City and approval of the City Council. SPRING PARK TOUR Members felt that the spring park tour should be a walking tour of Huset Park to identify problem areas and develop a comprehensive plan. ELECTION OF CHAIRMAN City ordinance states that a chairperson should be elected annually. The last election was held April 26, 1995. The Recreation Director called for nominations. Dick Petkoff was nominated. Pat Grady was nominated as sub-chairman. Pat Grady moved to close nominations, second by Evans. All ayes, motion carried. REPORTS RECREATION DIRECTOR The Recreation Director reported that the carpet and tile bid for the Senior/Ostrander Room was awarded to Hillard Carpet of Rochester, MN. The budget process for 1997 has begun. Possible improvements are installation of cabinets in the kitchen for plates, cups and utensils; a loading dock area at the south end of the building; repair of roofi and landscaping and photo area on the east side of Murzyn Hall. PUBLIC WORKS SUPERINTENDENT Lauren McClanahan reported that park signage is being installed at Keyes Park and by the tennis courts at Prestemon Park. Next years budget will include signage for Huset Park. Members discussed installing signage for Murzyn Hall near City Hall. LaBelle Park tree removal is close to completion. The path will also be widened on the south end. Members inquired as to the installation of aerators at LaBelle Pond. Vandalism at LaBelle Park is high. Park maintenance has been slow due to weather conditions. Pool maintenance personnel will have to be certified in the future. Tree planting is scheduled for Arbor Day on Friday, April 26. Tree trimming is planned for Hart Lake and Sullivan Lake. NSP has a program where they contribute to removing trees that are blocking power lines and replanting trees elsewhere. Motion by Peterson, second by Evans to adjourn at 8:15 p.m. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 7, 1996 PAGE 1 The Planning and Zoning Commission meeting of May 7, 1996 was called to order by Chairperson Szurek at 7:00 p.m. Members present were Fowler, Peterson and Szurek. Commissioner Paulson was not in attendance. Also present were Tina Goodroad (Zoning Coordinator) and Jim Hoeft (City Attorney). Motion by Fowler, seconded by Peterson, to approve the minutes from the Planning and Zoning Commission meeting of April 2, 1996 as presented in writing. Roll Call: Ail Ayes. NEW BUSINESS: Petitions, letters and requests. Public Hearing Special Purpose Fence Case #9605-25 Richard Hinrichs 1705 Fairway Drive Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Hinrichs for permission to install a six (6) foot high picket style special purpose privacy fence along and inside the west and rear lot lines and to install a removable gate on the east side of the house between the house and an existing fence. Ms. Goodroad indicated that all signatures of consent from abutting property owners have been obtained. She also informed the Commission that a survey on file with the original building permit for the house indicates a five foot utility easement across the entire rear of the lot. Discussion followed regarding the placement of the fence. Mr. Hinrichs informed the Commission that the fence will be constructed in such a manner that it can be easily dismantled and reconstructed. Mr. Hinrichs stated that he would assume all responsibility for the removal and replacement of the fence if and when it would be required to be removed for access to the easement. Motion by Peterson, seconded by Fowler, to recommend to the City Council the approval of the six foot high special purpose privacy fence as requested subject to the City's utility easement rights along the north end of Lot 18, Block 2, Hilltop 3rd Unit and provided the property irons have been located prior to the fence installation and the required building permit is obtained. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE MAY 13, 1996 CITY COUNCIL AGENDA. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 7, 1996 PAGE 2 Public Hearing Variance Case//9605-26 'Wes Forsline 1640 Innsbruck Parkway Columbia Heights, Mn. Ms. Goodroad explained that Mr. Forsline's request was withdrawn by Staff. While reviewing the request, Ms. Goodroad discovered that a variance would not be necessary for the extension of the roofline seven feet out over the front entrance and steps of his house to prevent ice and water build-up and snow accumulation. She explained that in June of 1994, the former building inspector required Mr. Forsline to obtain a seven foot front yard setback variance. However, the front setback requirement in this area is 25 feet and Mr. Forsline has a front yard of over 38 feet. The seven foot roof extension would not be encroaching into the front yard setback area and a variance would not be required. She stated that the extension of the roof line would still be within the average depth of the surrounding properties. She informed the Commission that the proposal is for a gable roof and would be consistent with the other homes in the area. Public Hearing Special Purpose Fence Case//9605-27 Randy Kogler 3716 Jackson Street Columbia Heights, Mn. Ms. Goodroad presented the request of Randy Kogler for permission to install a six (6) foot high solid board special purpose privacy fence along and inside the south property line from the front corner of the house to the s.e. corner of the detached garage; along and inside the north property line from the rear corner of the house to the n.e. corner of the detached garage. Ms. Goodroad informed the Commission that the required signature of consent had been received. : Motion by Fowler, seconded by Peterson, to recommend to the City Council the approval of the special purpose privacy fence as requested for 3716 Jackson Street. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE MAY 13~ 1996 CITY COUNCIL AGENDA. Do Public Hearing Appeal Case//9605-28 Integra Builders 4259 Arthur Street Columbia Heights, Mn. Ms. Goodroad presented the request of Eric Hinrichs for an appeal of an administrative decision by the Zoning Department to require that a non-conforming home occupation sign be removed from 4259 Arthur Street. Mr. Hinrichs had been displaying a banner advertising PLANNING AND ZONING COMMISSION RI~GULP~R. MEETING - MINUTES MAY 7, 1996 PAGE 3 his remodeling business attached to a fence along the side of the house. She stated that complaints were received from other residents in the area. A letter was sent to Mr. Hinrichs informing him. that a sign of two square feet would be permitted under the allowances for signage for home occupations and-must be mounted on the wail of the house. She informed the Commission that Mr. Hinrichs has requested that he be allowed to continue the display of the larger banner to gain some advertising for his remodeling business during the summer months as he is trying to build the business based on the work he has done on his home and the properties in the area. Ms. Goodroad stated that the request for the display of anything larger than the two square feet of signage allowed for a home occupation would not be in conformance with the Zoning Ordinance and could not be approved by Staff. She felt that the requirements under the Home Occupation Section of the Zoning Ordinance was adopted to maintain the residential character of the neighborhood and not allow them the same advertising flexibility as a business permitted in a commercial district of the City. She also stated that a precedent would be set if this request would be approved. Jacob Hinrichs of 4301 Arthur Street was present to state that the reason for requesting the larger banner was to advertise the work that Integra Builders performs and show the quality of work. The request for the larger signage would be for the summer months which are the peak of the construction season. Ron Pelletier of 4251 Arthur Street was present to praise the work of Integra Builders informing the Commission that they built his house and he was very pleased with the quality of work. Council Representative Peterson stated that he agreed that Integra Builders did beautiful work. However, the home occupation requirements were labored over and worked on for quite some time before reaching the satisfaction point for City Council adoption and were designed so as to not destroy the residential character of the neighborhoods. He felt that Integra Builders had received some benefit from the display of the banner as it had been up for a couple of months prior to the removal after City notification. Motion by Fowler, seconded by Peterson, to deny the appeal as it would allow the continuance of a non-conforming use and set an undue precedent for the City. Roll Call: All Ayes. STAFF REPORTS: Ms. Goodroad presented a draft of an amendment to the accessory structure section of the Zoning Ordinance indicating that the attempt of this amendment would be to put all garage PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 7, 1996 PAGE 4 and accessory structure related codes into one section instead of having it addressed in separate "R", Residential, sections. Each R-i, R-2, R-3, R-4 Section will be changed to reference the accessory structure section. She informed the Commission that the amendment would limit single family garages or a combination of accessory structures to 1,000 square feet. In the R-1 Zoning District, properties would be limited to one garage. Lot coverage area will be allowed of 35 % for properties at or under 6,500 square feet. She felt that would give these lots some flexibility. Lot coverage area for properties over 6,500 square feet would be 30 %. Attorney Hoeft felt that if lot coverage would be limited to tess than 30 %, a large number of non-conforming lots would be created. Ms. Goodroad directed the Commission's attention to a section created for properties where a lot would be at maximum coverage with the house and garage with a definite need for a storage building (accessory structure). The request for the additional storage building, with a limitation on size at 120 square feet, could be approved. Discussion was held as far as who would approve that additional storage building request. Ms. Goodroad felt that the variance route may not be the way to go as the Planning and Zoning Commission must require a hardship to be evident in order to approve a variance. Commissioner Szurek indicated that the Commission would not want to make this procedure cumbersome or add additional work to Staff, but felt that it may be an item that Staff could approve. Attorney Hoeft stated that if Staff would be approving these requests, it would be recommended that guidelines or some criteria be developed for the allowance of the 120 square foot storage buildings to be applied on a consistent basis so as not to be arbitrary or capricious. Ms. Goodroad also pointed out that garages would be limited to eighteen (18) feet in height as they have been in the past. Council Representative Peterson felt. that, with the new designs of houses with the steeper pitched roofs, this criteria may not be appropriate and felt the height restriction should be eliminated from the proposed amendment and merely state that private garages shall not exceed the height of the principal structure. Ms. Goodroad stated that the recommended changes would be made to the amendment and the final draft would be brought to the Commission at the June 1996 meeting for approval and a recommendation to the City Council. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 7, 1996 PAGE 5 Motion by Peterson, seconded by Fowler, to adjourn the meeting at 8:00 p.m. Roll Call: All Ayes. Respectfully sutS~nitted,~---~ Kathryn Pepin9 //// Z nln Secretary to the Plah'fiing and 2 o ' g Commission