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HomeMy WebLinkAboutJune 24, 1996 Regular*ASST. TO THE CITY MGR. LINDA MAGEE - AD M~rl STRATI ON Mayor Joseph Sturdevant Co~cilmember* ~_ Donald G. Jolly _ Meg Jones Gary L Peter*on Mark A. Winson June 19, 1996 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, June 24, 1996, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. II'The City of Columbia Heights does not discriminate on the boJix of disability in the admission or access to.,, or. .treatment or. ~.mptoy. ment i? [ services, programs, or activities. Upon reques~ accommodation will be provided to allow individual~ with di$abtlit*es to pamctpate ~n alt Ctty ox ] Columbia Heights' services, pro~rams, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made ] at least 96 h~rs in advanc~ ~ease call the City Council Secretary at 782-2800, Extension 209, to make arrangemeras. (TDD/782-2806 for deaf ! only) 1. cALL TO ORDER mVD ROLL CALL .~pL (CEDOm_ ~ of Cablecasting of Regular Meeting on Television.) GE OF ALLEGIANCE 3. ADDITIONS ~DELETIONS TO MEETING AGENDA ~he Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) Ao Move to adopt the consent agenda items as listed below: Adopt Council Minutes MOTION: Move to adopt the Regular City Council Meeting Minutes of June 10, 1996. Donation from Immaculate Conception MOTION: Move to accept donation of $2,500 from the Immaculate Conception gambling fund profits to the Columbia Heights Public Library to be used for purchase of children's and young adult materials. Establish Work Session Dates for July, 1996_~;.<~ MOTION: M~e~o establish Monday, (July 15,~11996 at 7 PiM. and Monday,~L~,~;996 at 7 P.M. as work sesswn d'-'~---~ 'ates for July, 1996. Reappointment to P & Z Commission MOTION: Move to reappoint Gary Larson to the Planning and Zoning Commission to a term which will expire in April, 2000. 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, M~7 55421 PHONE (612) 782.2810 FAX (612) 782.2801 TDD (612) 782.2806 ,PAGE 2 CIT~ COUNC/L AGENDA FOR · .F(J-N'E 24, 1996 Establish a Public Hearing to Consider Alley Lighting MOTION: Move to establish Monday, July 22, 1996 at approximately 7:00 p.m. as a Public Hearing date for consideration of alley lighting between Heights Drive, Stinson Boulevard and Maiden Lane. Acceptance of Donation from Tri-City American Legion MOTION: Move to accept the $10,000 donation from Tri-City American Legion Post 44513 and direct staff to use these funds toward the purchase of an automatic defibrillation unit and a hand held laser speed gun. Authorize Contract for Fireworks Display MOTION: Move to authorize the Mayor and City Manager to enter into a contract for the fireworks display with RES Speciality Pyrotechinics in the amount of $6,000. Approve License Applications MOTION: Move to approve the 1996 license applications as listed upon payment of proper fees. Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. Acceptance of Check From Tri-City American Legion Humanitarian of the Year - Mary Lou Goodman 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. 6. PUBLIC HEARINGS ~no public 7. ITEMS FOR CONSIDERATION A. Other Resolutions ~Ordinances 1) First Reading of Ordinance No. 1329 Being an Ordinance Vacating a Portion of an Utility Easement RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1329 there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1329 for Monday July 8, 1996 at approximately 7:00 p.m. 2) Application for Tax Exempt Status on Purchased Properties RECOMMENDED MOTION: Move to authorize the Acting City Manager to forward all the applications requesting exempt tax status for the properties acquired by the City. CITY COUNCIL AGENDA FO~ ~ 24, ]996 3) Contract with NSP on Street Lighting · _ ,RECOMMENDED MOTION: Move to authorize the City Manager to enter into contracts with ~_,~'~VSP for the maintenance and power of street lighting for Company and City owned lights. 4) Anoka County JPA Score Funds gECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into the 96 Joint Powers Agreement with Anoka County to provide cooperation between the City and the County in the implementation of the Residential Recycling Program and to make funds of up to $59,335.52 available as reimbursement for eligible expenses. Authorization to Hire Additional Community Service Officer. COMMENDED MOTION: Move to approve the hiring of an additional community service officer using funds previously budgeted for in the 1996 budget. 6) Review City of Columbia Heights Housing Action Plan RECOMMENDED MOTION: Move to approve the Housing Action Plan for the City of Columbia Heights'participation in the Metropolitan Council's Livable Communities Act. B. Bid Considerations 1) Authorization to Purchase Laser Speed Gun RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Laser Technology, Inc. of Englewood, California, to purchase one laser speed gun, wall charger, and Quickmap package at a cost of $6,695, with funding of $5,000 from the Tri-City American Legion donation and $1,695 from the Capital Equipment Replacement Fund 431-42100-5180. 2) Upgrade to Police Department TI Computer RECOMMENDED MOTION: Move to appropriate $4,000 in the capital equipment fund for the purchase of a computer hard disk upgrade to the Police Department TI computer, and to authorize the Mayor and City Manager to enter into an agreement with Masys Corp. to install this hard disk upgrade. 3) Authorization to Purchase Trailers RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to purchase a 1996 Kiefer International trailer from Ace Trailer Sales based on their quote of $3,895.00 (with electric brake option) plus sales tax, funding to be from the General Capital Equipment Replacement Fund. ,PAGE 4 CIT~* COUNCIL AGENDA FOR JUNE 24, 1996 _ ~OMMENDED MOTION: Move to authorize the Mayor and City Manager to purchase _ O~ a 1996 DCT 116SL trailer from Ace Trailer Sales based on their quote of $3,445. O0 plus sales ~ tax, funding to be from the General Fund Capital Equipment Replacement Fund 431. 4) Award of 1996 Miscellaneous Concrete Repairs Project #9600 RECOMMENDED MOTION: Move to award the 1996 Miscellaneous Concrete Repairs and Installations, Municipal Project #9600, to Gunderson Brothers Cement Contractors Company, Inc. of Minneapolis, Minnesota, based upon their low, qualified, responsible total base bid in the amount of $12, 783.00 with funds to be appropriated from Fund 401-59600-4000; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. C. Other Business 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of the June 4, 1996 Planning and Zoning Commission. B. Minutes of the June 4, 1996 Library Board Meeting C. Other Communications 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT Mark A. Winson, Acting City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JUNE 10, 1996 CALL TO ORDER/ROLL CALL Mayor Sturdevant called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present. PLEDGE OF ALLEGIANCE ® ADDITIONS/DELETIONS TO MEETING AGENDA The City Manager added an alley closing request to the Additional New Business Section and advised there was a revised version of Resolution No. 96-48 for Council consideration. CONSENT AGENDA Motion by Jolly, second by Jones to approve the following items on the Consent Agenda: Approval of Meeting MiDutes The Council approved the minutes of the May 28, 1996 Regular Council Meeting. Appointment of Director of Civi~ Defense The Council concurred with the Mayor's appointment of Walter Fehst as the Director of Civil Defense effective July 8, 1996. Approving Closing of 46th Avenue for Second Annual soap BO~ Derby The Council approved the Second Annual Soap Box Derby on Saturday, June 29, 1996 and approved the closing of 46th Avenue between Johnson and Pierce Streets from 6:00 a.m. to 8:00 p.m (in the event of rain on June 29th, the races will be held on Sunday, June 30th with the same traffic restrictions). Authorize Public Works Director's Attendance at APWA Conaress The Council approved the attendance of the Public Works Director at the 1996 APWA Congress and Exposition in Washington, D.C., August 24-28, 1996 with all related expenses being reimbursed. Approve Special Purpose Privacy Fence. R. Schneiderr~508 41st Avenue Northeast. Case #9606-29 REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 2 The Council approved the request for a six (6) foot high special purpose privacy fence as requested, provided the required property irons have been located and the required building permit obtained prior to the fence installation. Approve Conditional Use Permit, P. Bauer - 1318 42 1/2 Agenue, ~ase #9606-30 ~ The Council approved the request for a conditional use permit to allow the construction of a 12' by 16' utility building at 1318 42 1/2 Avenue, as it is in compliance with the Zoning Code. Approve Conditional Use Permit, L. Linder - 3989 Centra~ Avenue, Case #9606-3~ The Council approved the conditional use permit to allow the operation of a therapeutic massage and bodywork business at 3989 Central Avenue, Suite 575, as it conforms to all applicable zoning codes. Approval of License ApplicatiQns The Council approved the 1996 license applications as listed upon payment of proper fees and per the memorandum from Lowell DeMars dated June 10, 1996. Approval of Payment of Bills The Council approved the payment of the bills as listed out of proper funds. Roll call on Consent Agenda: Ail ayes RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. Introduction of New Employee George Linngren, a newly-hired employee, was introduced. Public Works Department B. Contribution to Public Library A check will be presented to the Columbia Heights Public Library in honor of Sister Clarinda, Immaculate Conception School Principal, who is leaving after twenty years of service. The contribution also is in recognition of the use of the Library by students of Immaculate Conception School. C. Proclamation - Recoqnizin~ Twenty Years of Service of Sister Clarinda Coffel - - REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 3 The Mayor read a proclamation which recognized the twenty years of service given by Sister Clarinda Coffel as principal of the School of the Immaculate Conception. PUBLIC HEARINGS A. Second Reading of Ordinance No. 1325 Being an Ordinance Expanding the Role of the Cable Commission Motion by Ruettimann, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes Motion by Ruettimann, second by Peterson to close the public hearing. Roll call: All ayes ORDINANCE NO. 1325 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 AND PERTAINING TO CABLE COMMUNICATIONS COMMISSION The City of Columbia Heights does ordain: Section 1: Section 3 of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: is hereby amended to read as follows: TELECOMMUNICATIONS COMMISSION Section 2: Section 3.315 of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315 (1) A Columbia Heights e~B~e-e~mmm~ea~e~s Commission is hereby established which shall consist of seven (7) members to be organized as follows: is hereby amended to read as follows: 3.315(1) A Columbia Heights TelecommunicatioDs Commission is hereby established which shall consist of seven (7) members to be organized as follows: Section 3: Section 3.315(2) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 4 3.315 (2) The Commmission shall serve in an advisory capacity to the Council and the administrative service of the City. The duties and responsibilities of the Commission shall be as follows: a. Study, investigate and make written recommendations to the City Council on all matters pertaining to the Columbia Heights Cable Communications Franchise on its own initiative or as referred to the Commission by the Council or administrative service of the City. This shall include, but not be limited to, the following matters: 1) Additional services which could be furnished by the Cable Communications System. 2) Rate adjustments. 3) Actions of ~a~ee which may be grounds for revocation of ~he Franchise. 4) 8~a~eeZs performance regarding subscriber complaints and interruption of service. 5) Operation and use of access channels. 6) Renewal or extension of the Franchise. 7) Channel allocation and programming. 8) Compliance of ~ee with terms and conditions of Franchise 9) Possible sanctions against ~ee. Prepare and submit an annual report to the City assessing the Grantee's performance according to the terms of the franchise and make written recommendations to the City. Every three months prior to the fifth year of operation and every five years thereafter, the Commission shall submit a report to the City, which report shall include a written appraisal of the performance of the Grantee over the entire length of the franchise with regard to the provisions of the franchise. REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 5 The report shall include recommendations for revised or additional provisions of the franchise, considering at least the following items; channel capacity, channels for access, cable casting, facilities and staff assistance available for access cable casting, two-way capability, and the need for further service to be extended within the franchise area based upon a reassessment of the communication needs of the City in relation to the services generally offered by the cable industry. is hereby amended to read as follows: 3.315(2) The Commission shall serve in an advisory capacity to the Council and the administrative service of the City. The duties and responsibilities of the Commission shall be as follows: ~- a. Study, investigate and make written recommendations to the City Council on all matters pertaining to the provision of telecommunication services within the City on its own initiative or as referred to the Commission by the Council or administrative service of the City. This shall include, but not be limited to, the following matters: (1) Additional services which could be furnished by the Cable Communications System telecommunications service (2) Rate adjustments. (3) Actions of a 8~ee provider which may be grounds for revocation of its ~he-P~rancise, permit, license, or other right to dO business in. the City. (4) S~ee~s ?rovider's performance regarding subscriber complaints and interruption of service. (5) Operation and use of access channels. (6) Renewal and extension of the-~ranchise, permit. ~icense. or other right to do business in.the City. (7) Channel, spectrum. programming. or capacity allocation and (8) Complaince of 8~meee ~ with terms and conditions of the ~ranchise, permit, license, or right to do business in the City. REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 6 (9) Possible sanctions against S~em~ee _the Provider. b. Prepare and submit an annual report to the city assessing the Grantee's performance according to the terms of the cable television franchise and make written recommendations to the City c. Three months prior to the fifth year of operation and every five years thereafter, the Commission shall submit a report to the City, which report shall include a written appraisal of the performance of the Grantee over the entire length of the cable franchise with regard to the provisions of the~able franchise. The report shall include recommendations for revised or additional provisions of the franchise, considering at least the following items: channel capacity, channels for access, cable casting, facilities and staff assistance available for access cable casting two way capability, and the need for further services to be extended within the franchise area based upon a reassessment of the communication needs of the City in relation to the services generally offered by the cable industry. Section 4: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: May 28, 1996 Second Reading: June 10, 1996 Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary B. Second Readinc of Ordinance No. 1326 Being an Ordinanc,~= Regardinq Possession of a TQX~C Substance bv a Mino~ Motion by Ruettimann, second by Jones to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes Motion by Ruettimann, second by Sturdevant to close the public hearing. Roll call: All ayes REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 7 QRDINANCE NO. 1326 BEING AN ORDINANCE CREATING SECTION 10.108(7) OF THE COLUMBIA HEIGHTS CITY CODE WHICHMAKESUNLAWFUL THE POSSESSION OF'TOXIC SUBSTANCES LISTED IN MINNESOTA STATUTES CHAPTER 609.684 BY PERSONS UNDER THE AGE OF 18 WHEREAS, state law makes it unlawful to sell certain toxic substances to persons under the age of 18; and WHEREAS, it is logical that persons under the age of 18 should not possess these same toxic substances. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Columbia Heights that section of the Columbia Heights Code be created to read as follows: Section 10.108(7) Possession of Toxic Substances Subd. i For purposes of this section "toxic substance" means: (1~ glue, cement, or aerosol paint containing toluene, benzene, xylene, amyl nitrate, butyl nitrate, nitrous oxide, or containina other aromatic hydrocarbon solvents, but does not include glue, cement, or paint contained in a Dackaged kit for the construction of a model automobile, airplane, or similar item; (2~ butane or a butane lighter, or, (3~ any simila~ substance declared to be toxic to the central nervous system and to have a potential for abuse, by a rule adopted by the Commissioner of Health under Chapter 14. Subd. 2 It shall be ~nlawfu! for any person under th~,.,~ge of 18 years to possess any toxic substance except while these persons are under the di~ct supervision of a parent or guardian; or, are engaged in employment or educational activities that require the use of these toxic substances. Subd. 3 A violation of this section is a petty misdgDeaDor and vSQlators may be required to DarticiDate in a ~ommunity service project in addition to a fine. Offered by: Seconded by: Roll call: Ruettimann Jones Ail ayes First Reading: Second Reading: Date of Passage: May 28, 1996 June 10, 1996 Ail ayes REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 8 C. Second Readinq of Ordinance.. No. 1327 Being an OrdinaD~ Regarding Loud Music from Vehicle~ Motion by Jones, second by Peterson to waive the reading of the ordinance there being ample copies available to the public. Roll call: Ail ayes Motion by Jones, second by Peterson to close the public hearing. Roll call: All ayes ORDINANCE NO. ~3~7 BEING ANORDINANCE CREATING SECTION 10.108(8) OF THE COLUMBIA HEIGHTS CITY CODE WHICH MAKES IT UNLAWFUL TO EMIT RADIO OR OTHER ELECTRONIC SOUND AMPLIFICATION FROM A PARKED, STOPPED, STANDING, OR MOVING VEHICLE WHICH CAN BE HEARD FROM A DISTANCE OF 75 FEET OR MORE Section 10.108(8) Radios Or Other Electronic Sound Amplification Devices Subd. 1 No Derson may operate or park, stop, or leave standinq a motor vehicle wh~le using a radio or othel electronic sound amplification device emittinq sound from O~ Dround the vehicle that ~s audible from a d~stance of 75. O2 more feet, unless the electronic sound amplification device is being used to request assistance Qr warn against an unsafe This subsection does not apply to any of the following: 1. The operator of an authorized emergency vehicl~ when responding to. an emergency call, or when in Dursuit of aD actual or suspected violator of the. law, or when responding to. but not upon returning from. a fire.call. - 2. The operator of a vehicle of a public utility, 3. The operator of a vehicle ~hat is bein~ used advertising purposes. ~. The operato~ of a vehicle that is bein~ used in a license~ or permitted event or celebration, procession, or assemblage. 5. The activation of a theft alarm system device. Subd. 2. A violation of this section is a petty misdemeanor. REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 9 Offered by: Seconded by: Roll call: First Reading: Second Reading: Date of Passage: Jones Peterson Ail ayes May 28, 1996 June 10, 1996 June 10, 1996 Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary D. Second Reading of Ordinance No. 1328 Being an Ordinance Calling for Abandonment of the City Charter It was generally felt the Charter Commission should forward a recommendation on this matter before any final action is taken. There is a Charter Commission meeting scheduled for June 26th at which time this issue will be discussed. If the question of abandonment is to be placed on the General Election ballot, the deadline for getting this information to Anoka County is September 10th. Motion by Jolly, second by Ruettimann to table the second reading of Ordinance No. 1328 for further consideration. Roll call: All ayes ITEMS FOR CONSIDERATIONS A. Other Resolutions/Ordinances 1. Resolution No. 96-4~ Being a Resolution Accepting Community Policina Grant Motion by Sturdevant, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 96-48 BEING A RESOLUTION TO ACCEPT COMMUNITY POLICING GRANT WHEREAS, the City of Columbia Heights has made application for a grant from the Minnesota Department of Public Safety for the purpose of funding overtime for its community-oriented policing program; and REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 10 WHEREAS, the City of Columbia Heights Police Department has provided the Minnesota Department of Public Safety a proposal for implementation of funding of the Safe Streets Grant and an evaluation process to determine the effectiveness of this funding as stipulated. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that: The City of Columbia Heights enter into a cooperative agreement with the Minnesota Department of Public Safety for the project entitled "Community Oriented Policing (COPS) Grant Program, Overtime" for the period July 1, 1996 through July 1, 1997. The City Council hereby authorizes the City Manager to execute such agreements and amendments as are necessary to implement the project on behalf of the City of Columbia Heights. Passed this 10th day of June, 1996. Offered by: Seconded by: Roll call: Sturdevant Ruettimann Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 2. ~irst Readinq of Ordinance No. 1324 Beinq an Ordinanco ..Amending Section 9.104(5) Relatin~ to Accessory Structures Motion by Jones, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1324 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 1: Section 9.104(5) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 11 9.104(5) Accessory Buildinas a) No accessory building or structure shall be constructed on any lot prior to the time of construction of the principal building to which it is accessory, except a residential garage, which prior to construction of the principal building can be used for storage purposes pertaining to completion of the principal building. b) No accessory building in the "R" District shall exceed the height of the principal building. However, in the "R-i", "R-2" and "R-3" District no accessory building shall exceed fifteen (15) feet in height, except private garages as defined herein cannot exceed 18 feet in height. c) An accessory building shall be considered to be an integral part of the principal building unless it is six (6) feet or more from the principal building. d) No detached accessory building or structures except as provided herein shall be less than sixty (60) feet from the public right-of-way except on a corner lot, unless it conforms to the side yard requirements of the principal building. Those accessory buildings located sixty (60) feet or more behind the right-of-way line shall have a side yard of two (2) feet or more and a rear yard of three (3) feet or more. If the grade of the lot is ten feet (10) or more above or below the curb level at the required front yard depth, a garage for the storage of not more than two (2) automobiles may be located within fifteen (15) feet of the front lot line provided the doors do not face the street and no access is available from the alley. e) Whenever a garage is so designed that the doors are facing a street or alley, the distance between the doors and the lot line shall be twenty (20) feet or more. Shall be repealed and hereafter be amended to read as follows: 9.104(5) Accessory Structures 1) An accessory structure shall be considered an integral part of the principal building if it is connected to the principal building by a covered passagway. REGULAR COUNCIL MEETING JI/NE 10, 1996 PAGE 12 2) NO accessory structures in the "R" District shall exceed the height of the principal structure of fifteen (15) feet in height as measured to the highest point, whichever is less. Private garages shall not exceed the height of the principal structure. 3) For single-family homes, no accessory structures, including attached garages, or any combination of accessory structures shall exceed one thousand (1,000) square feet in area. In addition, the following lot coverage requirements shall apply: (a) Any lot at or under 6,500 square feet may have a lot coverage of up to 35%. (b) Any lot over 6,500 square feet may have a lot coverage of up to 30%. 4) Within any "R-i" single family residential district private garages are limited in number to only one (1). 5) If a lot is at it's maximum lot coverage and does not have an existing utility shed of any kind, one 10 x 12 shed will be allowed as approved by staff. 6) No lot shall have more than two detached accessory structures. 7) No detached accessory structure can be located within six (6) feet from any principal structure. No detached accessory structure can be erected or altered so as to encroach upon the front yard setback of the lot. Setbacks for all accessory structures and private garages are as follows: (a) Minimum of three (3) feet inside the rear and side lot lines as approved by the City Building Official. 8) If the grade of the lot is ten feet or more above or below the curb level at the required front yard depth, a garage for the storage of not more than two (2) automobiles may be located within fifteen (15) feet of the front lot line provided the doors do not face the street and no access is available from an alley. REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 13 9) Whenever a garage is so designed that the vehicle entry door(s) are facing a street or alley, the distance between the door(s) and the lot line shall be twenty (20) feet or more. Section 2: Section 9.107(2)(a) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.107(2) Conditional Uses Within any "R-I" One Family Use District, no structure or land shall be used for the following uses except in accord with an approved conditional use permit. Shall be repealed and hereafter be amended to read as follows: 9.107(3) ~.ermitted Accessory Uses Within any "R-i" One Family District, the following uses shall be permitted accessory uses. a) Private garages, parking spaces and carports for passenger cars and for one truck not in excess of 9,000 pounds gross weight when owned by resident; and all accessory s~ructures other than private garages, shall be subject to conditions in Section 9.105(5) Accessory Structures. b) Garage sale, provided that no sale shall continue for more than two (2) consecutive days and frequency shall not be greater than twice a year. c) Gardening and other horticulture uses. d) Home occupations subject to an annual renewal and reapplication if it has changed in scale or character. e) Decorative landscape features. f) Keeping of not more than two roomers. g) Signs as regulated by and to the extent permitted by Sectiqn 9.117A. h) Private tennis courts or swimming pools, provided such pool is. adequately fenced and located in accordance with applicable ordinance. REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 14 i) Buildings temporarily located for purposes of construction on the premises for a period not to exceed the time for such construction. j) Hobby activities and equipment appurtenant thereto. Section 3: Section 9.108(3)(a) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.108(3) Permitted Accessory Uses Within the "R-2" One to Two Use District, the following uses shall be permitted accessory uses: a) Any use permitted in Section 9.107(3) and as regulated therein. Shall be repealed and hereafter be amended to read as follows: 9.108(3) permitted Accessory Uses Within the "R-2" One to Two Use District, the following uses shall be permitted accessory uses: a) Any use permitted in Section 9.107(3) and as regulated therein. b) Private garages and any accessory structures shall be subject to conditions in Section 9.104(5) Accessory Structures. Section 4: Section 9.109(2)(a) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.109(2) Conditional Uses a) Accessory structures other than private garages. Shall be repealed and hereafter amended to read as follows: 9.109(3) Accessory Use~ Within any "R-3" Multiple Family District, the following uses shall be permitted accessory uses: REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 15 a) Any use permitted in Section 9.108(3) and as regulated therein except as herein amended. b) Private garages and accessory structures shall be subject to conditions in Section 9.104(5) Accessory Structures. c) Recreational equipment provided it is so located as to not encourage trespassing onto abutting lots. d) Signs as regulated by and to the extent permitted by Section 9.117A. Section 5: Section 9.110(3)(a) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.110(3) Accessory Uses Within any "R-4" Multiple Family District, the following uses shall be permitted accessory uses: a) Any use permitted in Section 9.109(3) and as regulated therein except as herein amended. Shall be repealed and hereafter amended to read as follows: 9.110(3) Accessory Uses Within any "R-4" Multiple Family District, the following uses shall be permitted accessory uses: a) Any use permitted in Section 9.109(3) and as regulated therein except as herein amended. b) Private garages and accessory structures shall be subject to the conditions in Section 9.104(5) Accessory Structures. First Reading: June 10, 1996 Motion by Sturdevant, second by Peterson to schedule the second reading of Ordinance No. 1324 for Monday, June 24, 1996. Roll call: All ayes REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 16 B. Bid Consideration~ 1. Award of Sea!coating Bid, Municipal Project #960] Motion by Peterson, second by Jones to award the 1996 Street Sealcoat - Zone 1, Municipal Project #9601 to Allied Blacktop Company of Maple Grove, Minnesota, based on their low, responsible bid in the amount of $35,158.48 to be appropriated from Fund 415-59601-5130; and furthermore, to authorize the City Manager to enter into an agreement for the same. Roll call: All ayes 2. Award of Street and ~arking Lane Stripina Project Motion by Peterson, second by Jones to award the 1996 street and parking lane striping project to AAA Striping Service Company of Rogers, Minnesota based upon their low, qualified, responsible bid in the amount of $5,143.64 with $4,527.20 to be appropriated from Fund 212-43190-4000 and $616.44 to be appropriated from Fund 101-43170-4000; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Roll call: All ayes C. Qther Business 1. Approve Additional $900 to be Spent on the 1966 Fireworks DisD!ay on June 29. 1996 Motion bySturdevant, second byJolly to approve an additional $900 to be spent on the 1996 fireworks display to be held on June 29, 1996 at dusk in Huset Park, funding to come from the Mayor-Council Contingency, Fund 101-41110-8100. Roll call: All ayes Councilmember Ruettimann felt the cost for the fireworks should have been less in that the date is not a traditional time for fireworks such as July Fourth. He also noted this matter had not been brought to the Park and Recreation ComMission for its consideration. 2. Grant Temporary Construction Easement to Medtronic, Inc. Motion by Ruettimann, second by Sturdevant .to authorize the Mayor and City Manager to grant a temporary constuction easement to Medtronic, Inc. for construction of a storm water retention pond in Sullivan Park. Roll call: All ayes REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 17 Councilmember Ruettimann inquired if something, such as a deck, could be built on top of this structure. He noted that the retention pond adjacent to Silver Lake is quite unattractive and frequently odorous. The City Manager responded this would be possible. He noted this retention pond will not hold water nor need to be fenced. 3. Alley C!Qsing Request Motion by Peterson, second by Jones to approve the alley closing request for the alley located between Sixth and Seventh Streets and 41st and 42nd Avenues for June 22, 1996 between the hours of 10:00 a.m. and 4:00 p.m. as requested by the property owner at 4124 Seventh Street Northeast. Roll call: All ayes ~ ADMINISTRATIVE. REPORTS A. Report of the City Manager The City Manager's report was submitted in written form. No items were discussed. B. Report of the City Attorney The City Attorney had nothing to report at this time. GENERAL COUNCIL COMMUNICATIONS Minutes of the following meetings were included in the agenda packet: · Library Board Meeting of May 7, 1996 Park and Recreation Commission Meeting of May 22, 1996 Economic Development Authority Meeting of May 20, 1996 10. CITIZEN FORUM~ TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA The resident at 4931 Jackson Street advised the Council of some on-going problems she is experiencing. It was noted these matters had been brought to the attention of the Council previoiusly and mediation had been recommended. None of the parties involved has responded to the communications from the mediation staff. Discussion continued regarding this resident's willingness to participate in mediation. REGULAR COUNCIL MEETING JUNE 10, 1996 PAGE 18 A resident stated his concerns with big animals in the City, drug dealing, people who carry guns, traffic, stop signs, enforcement of traffic taws and activities of elected officials. The resident at 2104 Fairway Drive suggested the City Council proceed slowly in making a decision regarding the installation of commercial antennas on the City's water tower. He observed this is the highest point in five counties and is very attractive to many commercial enterprises. At this point in time, only one request has been received. He felt competition would be healthy and he also expressed some concern with this offer which referred to "sub lease" in its proposed agreement. Noting that the tower had recently been refurbished, he suggested consideration be given to having an interested firm build its own tower rather than use the City's. The potential for interference with electronic fields in the area with a high power transmitter was another concern expressed. This resident was requested to serve as a resource with this matter. He stated his willingness to so serve. The City Manager advised that a plan has been submitted to the State Health Department which addressed the City's kiddy pools. He noted the pools will be painted and their anticipated opening date is July 1st. 11. ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the Council Meeting at 8:25 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL Megging o~ Jun~ 24~ 1996 AGENDA SBC~HON: ~.,~'~[ "~ ORIGINATING DEPARTMENT: NO.: ~ LIBRARY ITEM: Donation from Immaculate ConceptiqnBy: M. Rebecca Loader  : DATE: June 13, 1996 NO.: ~,. ~,. , ! CITY MANAGER APPROV~m BY: ! The Columbia Heights Public Library and Immaculate Conception School have had a cooperative program for many years to coordinate use of the library by the students. Sister Clarinda, principal of Immaculate Conception School for twenty years, will be'retiring in June at the end of the school year. She has been a cooperative, supportive administrator, and in recognition of her time and the library's service to the school, Immaculate Conception has made a contribution of $2,500.00 from its gambling fund profits to the Columbia Heights Public Library. In honor of Sister Clarinda's 43 years of service to education, the library will use the donation to purchase children's and young adult materials. RECOMMENDED MOTION: Move to accept donation of $2,500.00 from the Immaculate Conception gambling fund profits to the Columbia Heigl~ts Public Library to be used for purchase of children's and young adult materials. 'COUNCIL ACTION: I ! CITY COUNCIL LETTER Meeting of: June 24, 1996 AGENDA SECTION: ~-..1. O~G~t~l ~ ORIGRqATiNG DEPARTMENT: NO.: ~ LIBRARY ITEM: Donation from Immaculate Conceptio, nBy: M. Rebecca Loader  ] DATE: June 13, 1996 NO.: ~ ~, . CITY MANAGER APPROV//m BY: DA I The Columbia Heights Public Library and Immaculate Conception School have had a cooperative program for many years to coordinate use of the library by the students. Sister Clarinda, principal of Immaculate Conception School for twenty years, will be'retiring in June at the end of the school year. She has been a cooperative, supportive administrator, and in recognition of her time and the library's service to the school, Immaculate Conception has made a contribution of $2,500.00 from its gambling fund profits to the Columbia Heights Public Library. In honor of Sister Clarinda's 43 years of service to education, the library will use the donation to purchase children's and young adult materials. RECOMMENDED MOTION: Move to accept donation of $2,500.00 from the Immaculate Conception gambling fund profits to the Columbia Heights Public Library to be used for purchase of children's and young adult materials. 'COUNCIL ACTION: CITY COUNCIL LETI~R Meeting of: 6/24/96 NO. 4 ADMINISTRATION So.ITEM: ESTABLISH WORKSESSIONS FOR JULY, 19964.A.3. BY:DATE: M' Wins°n6/18/96 ~t/~ DBYA~ Work session dates need to be established for the month of July. Dates suggested are July 15 and July 29, both at 7 P.M. RECOMMENDED MOTION: Move to establish Monday, July 15, 1996 at 7 P.M. and Monday, July 29, 1996 at 7 P.M. as works session dates for July, 1996. MAW:mw COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: June 24 !996 AGENDA~ECTiON: ~~/~ ORIGINATING DEPARTMENT: CITY MANpGER'S~ ITEM: ~ap~oi~ment to P & Z Commissi°n BY: Mark Winson ~p BYT~~ NO: ~'~ ~' DATE: 6-18-96 DA Gary Larson's term on the Planning and Zoning Commission expired in April of 1996. A letter was sent to Mr. Larson in February inquiring if he would like to be considered for reappointment. He responded that the Commission's meetings frequently conflicted with the School Board meetings. He was a member of the School Board. He declined consideration at that time. in the May election, Mr. Larson was defeated in his re-election bid and no longer serves on the School Board. Mr. Larson has indicated an interest in being reappointed to the Planning and Zoning Commission to a term which will expire in April, 2000. RECOMMENDED MOTION: Move to reappoint Gary Larson to the Planning and Zoning Commission with a term expiring in April, 2000. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of : JUNE 24, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: 4 PUBLIC WORKS . ITEM: ESTABLISH A PUBLIC HEARING TO BY: MARK WINSON CONSIDER ALLEY LIGHTING DATE: JUNE 18, 1996 NO: 4-a-5 Please establish a Public Hearing date for formal consideration of assessing an alley light to benefitted properties. The alley is located between Heights Drive, Stinson Blvd., and South of Maiden Lane. The petition is for two lights. There will be eighteen parcels included in the assessment. Of these eighteen parcels, thirteen property owners signed the petition in favor of installing the alley lights. RECOMMENDED MOTION: Move to establish July 22, 1996, 7:00 P.M. as a Public Hearing for consideration of alley lighting between Heights Drive, Stinson Boulevard, and Maiden Lane. COUNCIL ACTION: ~ne.~midb lock~c~ 1 lhe~r, ltr CITY COUNCIL LETTER Meeting of: June 24 1996 AGENDA CTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S ITEM: AUTHORIZE CONTRACT FOR FIREWORKS BY: Mark Winson~~ BY:E~ DISPLAY ~. A'~. DATE: 6-20-96 DAT The fireworks display will be held at dusk on June 29th at Huset Park. Donations have been received from the following: Columbia Heights Lions Club $1,000 Columbia Heights Boosters $1,000 Stoncek Eagle Drug $ 100 Serie Fun Shows $1,000 The City will be funding $2,900. The cost of the 13 minute Pyromaniacal Show with finale is $6,000. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract for the fireworks display with RES Speciality Pyrotechnics in the amount of $6,ooo. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: June ~, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MA_N~GER'S ,, / tiL ITEM: ACCEPTANCE OF DONATIONS FROM TRI-CITY BY: M. WINSON NO: . . The Tri-City American Legion has offered to donate to the City $10,000. They have requested that, if possible, the donation be used toward providing equipment for the Police and Fire Departments. Staff has identified the need for an automatic defibrillation unit to be used in one of the rescue units, and a handheld laser speed gun to be used by the Police Department. These are items that have not been budgeted for, but would improve the services provided, by the City. It should be noted that generous donations from local groups are very helpful in providing the level and quality of service our residents expect without increasing tax supported expenditures. The City and its residents are very grateful to the Tri-City American Legion Post #513 for this donation. RECOMMENDED MOTION: Move to accept the $10,000 donation from Tri-City American Legion Post %513, and direct staff to use these funds toward the purchase of an automatic defibrillation unit and a hand held laser speed gun. COUNCIL ACTION: ,CITY COUNCIL LETTER Meeting of: 6/24/96 NO. 4 ADM/NISTRATION Work session dates need to be established for the month of July. Dates suggested are July 15 and July 29, both at 7 P.M. RECOMME2qDED MOTION: Move to establish Monday, July 15, 1996 at 7 P.M. and Monday, July 29, 1996 at 7 P.M. as works session dates for July, 1996. MAW:mw COUNC1L ACTION: CITY COUNCIL LETTER Meeting of: June 24 1996 NO: ~ CITY MANAGER' S APPROVA~A, ,/~ ITEM: ~ap~oi~ment to P & Z Commission BY: Mark Winson ~ BYT~~ NO: ~F'~"~ ~' DATE: 6-18-96 DA Gary Larson's term on the Planning and Zoning Commission expired in April of 1996. A letter was sent to Mr. Larson in February inquiring if he would like to be considered for reappointment. He responded that the Commission's meetings frequently conflicted with the School Board meetings. He was a member of the School Board. He declined consideration at that time. In the May election, Mr. Larson was defeated in his re-election bid and no longer serves on the School Board. Mr. Larson has indicated an interest in being reappointed to the Planning and Zoning Commission to a term which will expire in April, 2000. RECOMMENDED MOTION: Move to reappoint Gary Larson to the Planning and Zoning Commission with a term expiring in April, 2000. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of : JUNE 24, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPT.: cITY MANAGER NO: 4 PUBLIC WORKS , ITEM: ESTABLISH A PUBLIC HEARING TO BY: MARK WINSON BY:/~/.~/~ CONSIDER ALLEY LIGHTING DATE: JUNE 18, 1996 NO: 4-a-5 Please establish a Public Hearing date for formal consideration of assessing an alley light to benefitted properties. The alley is located between Heights Drive, Stinson Blvd., and South of Maiden Lane. The petition is for two lights. There will be eighteen parcels included in the assessment. Of these eighteen parcels, thirteen property owners signed the petition in favor of installing the alley lights. RECOMMENDED MOTION: Move to establish July 22, 1996, 7:00 P.M. as a Public Hearing for consideration of alley lighting between Heights Drive, Stinson Boulevard, and Maiden Lane. COUNCIL ACTION: Jane .g",,midb 1 ock\cal 1 hear. ltr CITY COUNCIL LETTER Meeting of: June Z~, 1996 ' AGENDA SECTION: CONSENT NO: 4 ORIGINATING DEPARTMENT: CITY MANAGER'S ITEM: ACCEPTANCE OF DONATIONS FROM TRI-CITY BY: M. WINSON NO: . ICITY MANAGER'S The Tri-City American Legion has offered to donate to the City $10,000. They have requested that, if possible, the donation be used toward providing equipment for the Police and Fire Departments. Staff has identified the need for an automatic defibrillation unit to be used in one of the rescue units, and a handheld laser speed gun to be used by the Police Department. These are items that have not been budgeted for, but would improve the services provided, by the City. It should be noted that generous donations from local groups are very helpful in providing the level and quality of service our residents expect without increasing tax supported expenditures. The City and its residents are very grateful to the Tri-City American Legion Post #513 for this donation. RECOMFIEN]DED MOTION: Move to accept the $10,000 donation from Tri-City American Legion Post ~513, and direct staff to use these funds toward the purchase of an automatic defibrillation unit and a hand held laser speed gun. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: June 24 1996 AGENDA~CTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S ~/~x.) APPR~OE~BY: ITEM: AUTHORIZE CONTRACT FOR FIREWORKS BY: Mark Winson DISPLAY ~. A'~. DATE: 6-20-96 DAT The fireworks display will be held at dusk on June 29th at Huset Park. Donations have been received from the following: Columbia Heights Lions Club $1,000 Columbia Heights Boosters $1,000 Stoncek Eagle Drug $ 100 Serie Fun Shows $!,000 The City will be funding $2,900. The cost of the 13 minute Pyromaniacal Show with finale is $6,000. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract for the fireworks display with RES Speciality Pyrotechnics in the amount of $6,000. COUNCIL ACTION: TO' CI~Y COUNCIL JUNE 24, 1996 ~$iGNED ~A;VER FORM ACCOMPANIED APPLICATION APPROVED BY BUILDING OFFICIAL II II 11 11 11 II II 11 II II 11 II II II II II I1 II II 11 II tl 11 II 1996 BUSINESS LICENSE AGENDA C0tlTRACTORS LICENSED AT *Accredited Plumbing *Anchor Fence of Mn. *Antco Construction *Apollo Construction *Attracta Sign *Budget Fence *Const. Labor Force *Gordon L. Crawford *Dependable Plumbing *E~ickson Plumbing & Heating *Marsh Heating *Nardini Fire Equip. *Weld and Sons Plumbing 16520 Jonquil Ave. 7709 Pillsbury Ave. S. 4175 Love]l Road 1925 Oakcrest #4 7420 W. Lake St. 7212 June Ave. N. 448 Lilac St. 3838 Snel]ing 4367 Webber Pkwy 9212 lsanti St. N.E. 6248 Lakeland Ave. N. 405 County Rd. E. W. 10805 - 50th P. N. FEES $ 4O.0O 40.00 40.00 4O.OO 40.00 40.00 4O.0O 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO ;AFETY & HEALTH, ~,N{~l~ gOUNTY HEALTH II II ITINERANT FOOD CONCESSION Col. Heights Boosters Helene Bartlett Col. Heights Boosters Huset Park . for Jamboree 6/26-30/96 Along Parade Route 6/28/96 SELL canned pop by cart REQUEST FEE BE WAIVED REQUEST FEE BE WAIVED Columbia Hei=Lqhts Athletic Boosters 530 Mill Street N.E. Columbia Heights, MN 55421 June 11, 1996 Mayor Sturdev-ant ~nd City Council Members City of Columbia Heights 590 40th Avenue N.E. Columbia Heights MN 55421 RE: License Fee Waiver: J~mboree Days, June 27-30 '96 Dear Mayor and Council Members, The Columbia Heights Athletic Boosters Club respectfully requests a ~iver of the license fee for operating our concession trailer on the following days: JAMBOREE DAYS, June 27-30 '96 Thank you for your consideration. Sincerely, Gerald Foss, Secretary COLUMBIA HEIGHTS ATHLETIC BOOSTERS CLUB SF/n ::.'~ () 3 225 ?.35 2/:.!0 4].'2 4 i 5 6,'.')9 652 70 :i. '"~., 10 720 SKC:T:[ON 8 ::, ,..~,I::. Ail). {::','-":,R {< V ;[ }Z W V C A B t... E: "{" El {... iE V i{i E; I O N }:;.'.li[NT,"::~t... ]"!i:]{..J:!i!; :{:'.d....~'"' {... :{: :0AF;-'E: ..... ;" -:'"'u- ~' ' T (- CAP.'i: TA.L.. :i: MPROVE:ME:{'.!T' PAR {"-:.".iii; CAI::' E:(:-:'LJ ~{i {::' C A F' {i: Qi.J ]: i::' {:;.'. WA']"E:R UT Z{... :[ ]"Y .'::,,::.,,?~::.,". LJ'T' :{: {... :[ T Y R E]::'!.J.E~ E'. {... :{: Q U (3 F;.: ~-'.J A']"EJ:(' C(:)NE~'T'RLJC'¥ ::::; F' b.i E: {:;.' ...... ] c'-,' L.. ,..., t f'..~ ........ t .~.d~'~{ ...!~'~...~ CE: N'T'R,':"d ... ': A i:;: A i'"'; {::' D ~':':'F1'¥:~ {::'F;,'i3 t'~;E:SEi; (:::[) N Ti:;: ]: BLJ ]" Ei: i) C. CI N T'{:;.' :i; E<LJ TE:Z:, :{: N iii;i..J i:;.'.~':':',,N Ciii: !!: E; C {:;..' (:) W :{: N V E: S T {'~'JJi[ N T ]" R LJ Ei; T [::'L.E:X )3E:N El::' I.. . 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C:C&JbI(]:]JL. C')L .'."';',4()R-'V(),':'~ ,, 7?} PAt'.')&' S f":H 'I' N'~'~I .Ii:' R ~' ....~' ......... ',:..;I..ON & C(]~UNTF;,"f C)F:'F:'ZCE7 CITY COUNCIL LETTER Meeting of: June 24, 1996 AGENDA SECTION: ~ ORIGINATING DEPT.: CITY/MANAGe' NO: Planning and Zoning ~P~V~// ITEM: Zoning Ordinance Amendment BY: Tina Goodroad~ BY:~/~  June 21, 1996~ NO: Section 9.104(5), Ord. ~1324 ~/ DATE: The Planning and Zoning Commission reviewed an ordinance amendment number 1324 amending Section 9.104 (5) of the Zoning Ordinance relating to Accessory Structures. The attached Ordinance organizes all garage and accessory related codes into one section, instead of being addressed in separate residential sections. The entire accessory structure section of the Ordinance has been rewritten. The proposed ordinance also limits single family garages or a combination of accessory structures to 1,000 square feet. In addition, the following lot coverage requirements shall apply: A. Any lot at or under 6,500 square feet may have a lot coverage of up to 35%. B. Any lot over 6,500 square feet may have a lot coverage of up to 30%. All R-1 Zoning Districts will be limited to one garage. No lot shall have more than two detached accessory structures. If a lot is at it's maximum lot coverage and does not have an existing utility building of any kind, this amendment will allow one 10'x 12' utility building. The goal of this amendment is to limit the size and number of accessory structures and provide special language for various sizes of tots. Currently, the Ordinance does not restrict the number of accessory buildings or amount of tot coverage. This Ordinance will enable staff to work with residents while having control over the number and size of buildings. Recommended Motion: Move to waive the second reading of Ordinance #1324, there being ample copies available to the public. Recommended Motion: Move to approve Ordinance #1324 relating to Accessory Structures. COUNCIL ACTION: ccag696.no4 ORDINANCE NO. 1324 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does' ordain: Section 1: Section 9.104 (5) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.104 (5) Accessory_ Buildings a) No accessory building or structure shall be constructed on any lot prior to the time of construction of the principal building to which it is accessory, except a residential garage, which prior to construction of the principal building can be used for storage purposes pertaining to completion of the principal building. b) No accessory building in the "R" District shall exceed the height of the principal building. However, in the "R-I", "R-2" and "R-3" District no accessory building shall exceed fifteen (15) feet in height, except Private Garages as defined herein can not exceed 18 feet in height. c ) An accessory building shall be considered to be an integral part of the principal building unless it is six (6) feet or more from the principal building. d) No detached accessory building or structures except as provided herein shall be less than sixty (60) feet from the public right-of-way except on a comer lot, unless it conforms to the side yard requirements of the principal building. Those accessory buildings located sixty (60) feet or more behind the right-of-way line shall have a side yard of two (2) feet or more and a rear yard of three (3) feet or more. If the grade of the lot is ten feet (10) or more above or below the curb level at the required front yard depth, a garage for the storage of not more than two (2) automobiles may be located within fifteen (15) feet of the front lot line provided the doors do not face the street and no access is available from an alley. e) Whenever a garage is so designed that the doors are facing a street or alley, the distance between the doors and the lot line shall be twenty (20) feet or more. Shall be repealed and hereafter be amended to read as follows: 9.104(5) Accessory. Structures 1) An accessory structure shall be considered an integral part of the princiPal building if it is connected to the principal building by a covered passageway. 2) No accessory structures in the "R" Districts shall exceed the height of the principal structure or fifteen (15) feet in height, as measured to the highest point, Section 2: whichever is less. Private garages shall not exceed the height of the principal structure. 3) For single-family homes, no accessory structures, including attached garages, or any combination of accessory structures shall exceed one thousand (1,000) square feet in area. In addition, the following lot coverage requirements shall apply: (a) Any lot at or under 6,500 square feet may have a lot coverage of up to 35%. (b) Any lot over 6,500 square feet may have a lot coverage of up to 30%. 4) Within any "K-l" single family residential district private garages are limited in number to only one (1). 5) Ifa lot is at it's maximum lot coverage and does not have an existing utility shed of any kind, one 10 x 12 shed will be allowed as approved by staff. 6) No lot shall have more than two detached accessory structures. 7) No detached accessory structure can be located within six (6) feet from any principal structure. No detached accessory structure can be erected or altered so as to encroach upon the front yard setback of the lot. Setbacks for all accessory structures and private garages are as follows. (a) Minimum of three (3) feet inside the rear and side lot lines as approved by the City Building Official. 8) If the grade of the lot is ten feet (10) or more above or below the curb level at the required front yard depth, a garage for the storage of not more than two (2) automobiles may be located within fifteen (15) feet of the front lot tine provided the doors do not face the street and no access is available from an alley. 9) Whenever a garage is so designed that the vehicle entry door (s) are facing a street or alley, the distance between the door (s) and the lot line shall be twenty (20) feet or more. Section 9.107(2)(a) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.107(2) Conditional Uses Within any "R-1" One Family Use District, no structure or land shall be used for the following uses except in accord with an approved conditional use permit. Shall be repealed and hereafter be amended to read as follows: 9.107(3) Permitted Accessory_ Uses. Within any "R-1" One Family District, the following uses shall be permitted accessory uses. a) Private garages, parking spaces and carports for passenger cars and for one truck not in excess of 9,000 pounds gross weight when owned by resident; and all accessory structures other than private garages, shall be subject to conditions in Section 9.104 (5) Accessory Structures. b) Garage sale, provided that no sale shall continue for more than two (2) consecutive days and frequency shall not be greater than twice a year. c) Gardening and other horticulture uses. d) Home occupations subject to an annual renewal and reapplication if it has changed in scale or character. e) Decorative landscape features. f)Keeping of not more than two roomers. g) Signs as regulated by and to the extent permitted by Section 9.117A. h) Private tennis courts or swimming pools, provided such pool is adequately fenced and located in accordance with applicable ordinance. i) Buildings temporarily located for purposes of construction on the premises for a period not to exceed the time for such construction. Section 3 j) Hobby activities and equipment appurtenant thereto. Section 9.108 (3) (a) of Ordinance 853, City Code of 1977, which currently reads as follows, to wit: 9.108 (3) Permitted Accessory Uses Within the "R-2" one to Two Use District, the following uses shall be permitted accessory uses. a) Any use permitted in Section 9.107 (3) and as regulated therein. Shall be repealed and hereafter be amended to read as follows: 9.108 (3) Permitted Accessory Uses Within the "K-2" One to Two Use District, the following uses shall be permitted accessory uses: a) Any use permitted in Section 9.107 (3) and as regulated therein. b) Private garages and any accessory structures shall be subject to conditions in Section 9.104 (5) Accessory Structures. Section 4 Section 9.109 (2) (a) of Ordinance 853, City Code of t977, which currently reads as follows, to wit: 9.109 (2) Conditional Uses a) Accessory structures other than private garages. Shall be repealed and hereafter be amended to read as follows: 9.109 (3) Accessou Uses Within any "R-3" Multiple Family District, the following uses shall be permitted accessory uses: a) Any use permitted in Section 9.108 (3) and as regulated therein except as herein amended. b) Private garages and accessory structures shall be subject to conditions in Section 9.104 (5) Accessory Structures. c) Recreational equipment provided it is so located as to not encourage trespassing onto abutting lots. d) Signs as regulated by and to the extent permitted by Section 9.117A. Section 5 Section 9.110 (3) (a) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.110 (3) Accessory_ Uses Within any "R-4" Multiple Family District, the following uses shall be permitted accessory uses: a) Any use permitted in Section 9.109 (3) and as regulated therein except as herein amended. Shall be repealed and hereafter be amended to read as follows: 9.110 (3) Accessory_ Uses Within any "R-4" Multiple Family District, the following uses shall be permitted accessory uses; a) Any use permitted in Section 9.109 (3) and as regulated therein except as herein amended. b) Private garages and accessory structures shall be subject to the conditions in Section 9.104 (5) Accessory Structures. First Reading: Second Reading: Date of Passage: June 10, 1996 June 24, 1996 June 24, 1996 Offered by: Seconded by: Roll Call: Jolly Peterson All !ayes Mayor Joseph Sturdvent Jo-Anne Student, Council Secretary CITY COUNCIL LETTER. Meeting of : JUNE 24, 1996 AGENDA SECTION:~'-I'~$~~,~~ ORIGINATING DEPT.: CITY MANAGER NO: 7 CITY MANAGER'S ITEM: REQUESTpoRTiON TOoF AVACATEuTILITyA BY: MARK WINSON BY: ~-~//~ EASEMENT DATE: JUNE 12, 1996 NO: '7./~,.t. The City of Columbia Heights has been asked to vacate the South two (2) feet of the North fifteen (15) feet of a sanitary sewer easement across the west half of Lot 5, Block 4, Rearrangement of Block "A", Columbia Heights Annex to Minneapolis, Minnesota. The property located at 4315 Jefferson Street has been sold, but in order to obtain a mortgage, the encroachment of the house into the current easement must be removed. The house was built in 1951 with a utility easement over the North fifteen feet as noted in the attached Ordinance No. 502 dated October 24, 1960. Also attached is the last known survey dated April 3, 1969 showing the easement and encroachment. RECOMMENDED MOTION: Move to waive the first reading of Ordinance No. 1329, there being ample copies available to the public. RECOMMENDED MOTION: Move to establish July 8, 1996 at approximately 7:00 p.m. as the second reading of Ordinance No. 1329, an Ordinance Amending Ordinance No. 853 City Code of 1977, Vacating a portion of a Certain utility easement. COUNCIL ACTION: le~l\jene .~\wcse~se. lt~ ORDINANCE NO. 1329 BEING AN ORDINANCE AMENDING ORDINANCE N0.853 CITY CODE OF 1977, VACATING A PORTION OF A UTILITY EASEMENT The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates a portion of that certain utility easement over and across the following described property, to wit: The South two (2) feet of the North fifteen (15) feet of the West half of Lot 5, Block 4, Rearrangement of Block "A", Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Section 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: June 24, 1996 Jo-Anne Student, Council Secretary Joseph Sturdevant, Mayor J~ne,g\leg~ t\v~cse~se.orcl C~'RTI FICATE OF~'~~R'[~.F:~.N/' JA~"V'~ ES L. LAND SURVEYOR 4~01 N.~, STH COLUMBIA HEIGHTS 55421 788-5004 I HEREBY CERTIFY THAT THIS SURVEY, PLAN, OR REPORT WAS PREPARED BY ME OR ~NDER MY DIRECT ~UPERVISlON AND THAT i AM A DUNY REGISTERED ~ND ~URVEYOR UNDER THE ~AW$ OF THE ~TAT~ OF MINNESOTA-- ~, SCAL~ ~" MINNESOTA R~GISTRATION NO. 5332 o=iRON MONUMEN~ ~EING AN ORDINA2~E VACATING A PORTION OF A UTII/Tt EAS~rk~r OVER LOT. ~ BI~£ 4 ~ARRANC~A~T OF BIZ~£ "Am, COLUMBIA HEIGHTS ANNEX TO MINNEAPOL~ The 0ITI OF COLUMBIA HEI(~TS DOES OE1AIN~ Section I. section, That that p~rtio~ of that ~erta+- utility easement ~r ~a~m ~% ~k4 Re~~~ ~ ~ A ~1~ ~ts ~ex ~ M~eapo~s e~ep% ~ N~ 1% feet ~e~of ~ ~d ~ s~ ia here~ ~a~d. ~s ~d~ sh~ ~ effect and be ~ f~e ~m ~ ~r 30 ~ a~r its p~sa~. First reading~ October 10, 1960 ~econd r~ading: October 24, 1960 Offered By~ King Sec~4ed By~ Or~ndor ff Roll call a2ws All nays CITY COUNCIL LETTER Meeting of : JUNE 24, 1996 AGENDA SECTION:~J~T~tf ~.~s,be~-A-r~>3 ORIGINATING DEPT.: CITY MANAGER APPROVAL NO: ,7 ACTING CITY MANAGER ITEM: APPLICATION FOR TAX EXEMPT BY: MARK WINSON BY: STATUS ON PURCHASED PROPERTIES DATE: 6-17-96 NO: Enclosed are copies of the request for exempt tax status on the following parcels that the City has purchased: 4656 Monroe Street 4613-15 Pierce Street 4619-21 Pierce Street RECOMMENDED MOTION: Move to authorize the Acting City Manager to forward all the applications requesting exempt tax status for the properties acquired by the City. COUNCIL ACTION: Jg\admdevelp\shefexpt,clt Form IlS4 - Poucher, Mpls. o Commissioner of Revenue Aballment Form 10 (Rev. 3/74) STATEMENT OF OWNER OF REAL ESTATE CLAIMED TO BE EXEMPT FROM TAXATION ANOKA Name of AD,light MARK W1NSON Name of Organization CITY OF COLUMBIA HEIGHTS DESCRIPTION OF PROPERTY 4656 Please .nrint or Type. Official Position t D~t.e20~ _A~lication tACT1NG CITY MANAGER - - tAcldres$ 590 40th AVE. NE, COLUMBIA HEIGHTS, MN..55421 MONROE STREET NE PIN 26 30 24 43 0097 STATEMENT OF OWNER 1. Applicant corporation is now and was on Jan. 2, 19 96 the owner of the above described real estate. 2. Owr{ership of the above property by the organization began on Sap tember 22 ,19 95., as evidenced by: 3. Exemption is justified for one of the following reasons: Public burying grounds. Public school house. El Public hospital. El academy, college, university, or seminary of learning. [] church, church properW, or house of worship. [] institution of purely public charity. [] Public property exclusively used for any public purpose. a. the primary purpose and function of the property is: Vacant until redevelopment takes place. b. Additional used of the property are: (give percentage of each use)' c. Ownership is necessary because: Property was purchased because of blighted deteroirated condition. Signature df Applicant *If the above property is used for any residential purpose, The questions on the reverse side must be answered. I. Name of occupant and nature of service or employment: 2. Is property used for any purpose other than its residential use? If yes, specify: [] Yes [] No 3. Is any part of the property used for commercial purposes? 4. Does occupant pay rent, either ~n cash or as part of his salary? [] Yes [] No If yes, specify: 5. ls occupant required, as one of the terms of his employment, to reside on this property? [] Yes [] No required? if yes, why is occupant so 6. Is property adjacent to or part of other property claimed to be exe~npt? (campus, institution grounds, church area, etc.) [] Yes [] No If not, what is the distance from such property? Form ! 154. Paucher, Mi=l(- o C. omm)uJonf~ of Rev~nu, At~e~emen~ Form 10 (Rev. 3/74) (;ormeHy Form 126) STATEMENT OF OWNER OF REAL ESTATE CLAIMED TO BE EXEMPT · FROM TAXATION ANOKA MAI~K W I NSON 1 Name of Organization CITY OF COLUMBIA HEIGHTS ~le~e J~nt or ACTING CiTY MANAGER - - IAcl~r~I 590 40th AVE. NED COLUMBIA HEIGHTS, MN..55421 DESCRIPTION OF PROPERTY 4613-15 PIERCE STREET NE PIN 25 30 24 34 0068 STATEMENT OF OWNER 1. Applicant corporation is now and was on Jan. 2, 19 the owner of theAbove described real estate. 2. Ownership of the above property by the organization began on Ma rch 2~ ,19 96 , as evidenced by: xemption is justified for one of the following reasons: Public burying grounds. Public school house. [] Public hospital. [] academy, college, university, or seminary of learning. [] church, church property, or house of worship. [] institution of purely public charity, [] Public property exclusively used for any public purpose. a. the primary purpose and function of the property is: Vacant until redevelopment takes place. b. Additional used of the property are: (give percentage of each use)* c. Ownership is necessary because: Property was purchased because of blighted deteroirated condition. Signature bt Alaplicant the above mr~me_rtv ;~ t~l fnr anv re_~iden?i~! nurt~3~e, the Questions on the rever~ side must be answered. Name of occupant and nature of service or employment: 2. Is property used for any purpose other than its residential use? If yes, specify: [] Yes [] No 3. Is any part of the property used for commercial purposes? . 4. Does occupant pay rent, either tn cash or as part of his salary? [] Yes [] No If yes, specify: 5. Is occupant required, as one of the terms of his employment, to reside on this property? [] Yes required? r-! No If yes, why is occupant so 6. Is property adjacent to or part of other property claimed to be exe~npt? (campus, institution grounds, church area, etc.) [] Yes [] No If not, what is the distance from such property? STATEMENT OF OWNER OF REAL ESTATE CLAIMED TO BE EXEMPT FROM TAXATION ANOKA Name Of Appli~nt t SOC[A.~ S.r:,CU~ NO~ I Offldll POlitlon MARK W I NSON I I ACT I NG C I TY MANAGER Name of Organization CITY OF COLUMBIA HEIGHTS :DESCRIPTION OF PROPERTY IAdc~re~I 590 40th AVE. NE, COLUMBIA HEIGHTS, MN..55421 4619-21 Pierce Street NE PIN 25 30 24 34 0067 STATEMENT OF OWNER 1. Applicant corporation is now and was on Jan. 2, 19 the owner of the above described real estate. 2. Ownership of the above property by the organization began on ~h r~n ry 15 .., 1'9 96 .... as evidenced by: emption is justified for one of the following reasons: Public burying grounds. [] Public school house. [] Public hospital. [] academy, college, university, or seminary of learning. [] church, church property, or house of worship. [] institution of purely public charity. [] Public property exclusively used for any public purpose. a. the primary purpose and function of the property is: Vacant until redevelopment takes place. b. Additional used of the property are: (give percentage of each use)* c. Ownership is necessary became: Property was purchased because of blighted deteroirated condition. 1. Name of occupant and nature of service or employment: 2. Is property used for any purpose other than its residential use? If yes, specify: ['1 Yes [] No 3. Is any part of the property used for commercial purposes? 4. Does occupant pay rent, either tn cash or as part of his salary? r'-I Yes [] No If yes, specify: 5. is occupant required, as one of the terms of his employment, to reside on this property? [] Yes [] No required? If yes, why is occupant so 6. Is property adjacent to or part of other property claimed to be exempt? (campus, institution grounds, church area, etc.) r~ yes [] No If not, what is the distance from such property? CITY COUNCIL LETTER Meeting of: 6/24/96 A GENDASECTION.T~$ ~ ~.O4~ It)~t~-rl~D ORIGINATING DEPARTMENT: CITY/~~ NO. ~ PUBLIC WORKS ITEM: CONTRACT WITH NSP ON STREET LIGHTING BY: M. Winson BYA"' ~'-74//~--TE'. ~// ~t' NO. "7' '~' ' '~ DATE: 6/18/96 D · ! NSP provides energy to all the City's street and alley lights. Additionally, the vast majority of the lights are leased from NSP. NSP has requested that the City enter into an agreement with them for providing the Company owned lights, maintenance of Company owned lights and providing electricity to both Company and City owned lights. The term of the Contract is from June 1, 1996 to May 31, 1998. The Contracts cover 755 Company owned lights and 77 City owned lights. The total annual charges are approximately $91,600. These funds are annually budgeted in 101-43160 (Street Lighting Budget). RECOMMENDED MOTION: Move to authorize the City Manager to enter into contracts with NSP for the maintenance and power of street lighting for Company and City owned lights. MAW:mw COUNCIL ACTION: STREET LIGHTING CONTRACT MINNESOTA THIS CONTRACT, dated June t, 1996, between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called "Company," and the City of Columbia Heights, a municipal corporation, in Anoka County, in the State of Minnesota hereinafter called "Customer." WITNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: KIND OF SERVICE: Pursuant to the terms set forth below and the additional terms and conditions of the reverse hereof, Company agrees to supply Customer with illumination or service designated in Rate Schedules A, B or C which are attached hereto and made a part of this contract from facilities located as shown on Exhibits A, B and C which are attached hereto and made a part hereof. CHANGES AND ADDITIONS: When requested by Customer, Company will provide additional street lights. When there is a major change in the number, size, or type of light source. Customer shall provide updated sketches or drawings indicating changes. Company will then prepare revised or new exhibits. In the event additional sizes or types of street lights are available from Company and desired by Customer, the Company will install such lights and an applicable Rate Schedule shall be expanded to include these additional lights at their respective rates. TERM: This contract shall be in force for a period of 2 years commencing on June 1, 1996, and shall continue in force thereafter for periods of 1 year unless terminated by written notice of cancellation given by either party to the other not less than 30 days prior to the expiration of any said I year periods, provided that in no event shall this Contract be extended beyond the period for which Customer may legally bind itself. PAYMENT OF BILLS: All bills are payable at Company's office on or before the thirtieth day succeeding the date bill is rendered. RATES~ RULES AND REGULATIONS: The customer agrees to accept and pay for such services in accordance with the rates, rules, and regulations of the Company as filed with the Minnesota Public Service Commission and in effect from time to time for this class of service. Rates presently in effect for services hereunder are shown in the attached rate schedules. Service hereunder shall be supplied for Customer's use subject to agreements contained herein and in the "Additional Conditions" shown on the reverse hereof and made a part of this contract. TERMINATION OF PRIOR CONTRACTS: It is agreed that, on the effective date hereof, this Contract terminates all prior contracts covering street lighting service furnished hereunder. IN WITNESS WHEREOF, the parties hereto have caused this contract to be duly executed. Customer: By: Title Witness as to Customer NORTHERN STATES POWER COMPANY By: Title: · ~xommunity~S~rvice Manager ADDITIONAL CONDITIONS I. If bills are not paid when and as provided, Company shall have the right to cease furnishing street lighting service and Customer's liability shall not be avoided nor any right of the Company waived by said acts of Customer and Company. 2. In the event the Company is prevented from performing the contract, wholly or in part by reason of any cause not reasonably within its control, including fu'e, explosion, flood, strike, or unavoidable accident, Federal, State or Municipal interference, the Company will (except in the event of a practically total destruction of its property or a practically total suspension of its business) proceed with all reasonable diligence to put itself and its works in condition to resume and continue the supply of electric energy and the performance of the contract. During the existence of such interruption or cessation, Company will furnish as much electric energy, and other service called for by the contract as it is able to furnish, pro-rata, with the rightful requirements of its own uses and the uses of other customers. In the event of the total or partial interruption of service by reason of any cause not within the control of Company, including the above mentioned causes, it is understood that Company shall not be liable for damages caused by such interruption of service, except to the extend of a pro-rata reduction in the compensation agreed upon. 3. It is understood that all poles, wires, fixtures, apparatus and other material as may be used by Company in carrying out the contract shall be and remain the property of Company and that Company shall have the right to install the same on public streets and alleys of Customer and to remove the same upon expiration of the contract. 4. In the event of repeated damage to Company's equipment, or to Customer's equipment maintained by Company due to malicious mischief, Company reserves the right, after proper written notice, to discontinue service and remove its equipment. 5. Company will install additional overhead street lights as may be requested in writing and duly authorized by Customer from time to time during the continuance of the contract, if in the judgment of the Company the revenue to be derived therefrom will justify the expenditure. 6. The location of overhead su'eet lights may be changed at any time Customer desires by payment to Company of the cost incurred in making such change. 7. Company's obligations to make new overhead lighting installations and to provide illumination shall be contingent on Company having the necessary permits and right-of-way across private property without cost to Company. 8. Because the installation of the street lighting system is a permanent service, the customer agrees to continue this contract for a minimum of five years from the effective date of the same. If the customer cancels the contract prior to this date the customer agrees to pay to the Company the installation and removal cost of the street lighting system less the salvage value at time of cancellation in accordance with Minnesota general rules and regulation section 5.6. Minnesota MAINTENANCE Customer Owned SERVICE THIS CONTRACT, dated June I, 1996, between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called "Company," and the City of Columbia Heights, a municipal corporation in Anoka County, in the State of Minnesota hereinafter called "Customer." WITNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: AVAILABILITY: Available for electric lamps mounted on standards where Customer owns an Ornamental Street Lighting system complete with standards, luminaries with globes, lamps and other appurtenances, together with all necessary cables extending between standards and to points of connection to Company's facilities as designated by Company. TERMS AND CONDITIONS: Pursuant to the terms set forth below and the additional terms and conditions on the reverse hereof, Company shall provide street light maintenance service as set forth in the Maintenance Service Chart which is attached hereto and made part of this contract. Customer shall keep its cables, ornamental standards, foundations and fittings in a safe and workable condition and replace cables, wiring, ornamental standards and appurtenances thereto, if such replacement becomes necessary as the result of damage by collision, accidents, Acts of God, or any other cause not arising from some act of Company. R A T E: A32, New Rate Code effective March 25, 1996, previous Rate Code: KY009 Designation of Lamps 200 Watt High Pressure Sodium 250 Watt High Pressure Sodium TERM: Level of Service Fixture Service Group I Fixture Service Group I Number of Lamps per Luminaire Monthly Rate per Luminake 1 $5.85 1 $7.00 This contract shall converge on June 1, 1996, and shall continue for a period of t year, and shall automatically continue for an additional 1 year. PAYMENT OF BILLS: All bills are payable at Company's office on or before the thirtieth day succeeding the date bill is rendered. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the All-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. TERMINATION OF PRIOR CONTRACTS: It is agreed that, on the effective date hereof, this Contract terminates all prior contracts covering street lighting service furnished hereunder. Customer: By: Title Witness as to Customer NORTHERN STATES POWER COMPANY Title: ~'Theis ..... ., ~,ommunity ~,ervice Manager Attest: k,¢~ ~Lk.~ k \~'k~%~%%a.'"x__''~ ADDITIONAL CONDITIONS 1. If bills are not paid when and as provided, Company shall have the right to cease furnishing street lighting service and Customer's liability shall not be avoided nor any right of the Company waived by said acts of Customer and Company 2. Company shall not be liable for damages in the event the Company is prevented fi.om performing this contract, wholly or in part by reason of any cause not reasonably within its control, including...in condition to resume and continue the performance of the contract. Minnesota MAINTENANCE Customer Owned SERVICE THIS CONTRACT, dated June 1, 1996, between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called "Company," and the City of Columbia Heights, a municipal corporation in Anoka County, in the State of Minnesota hereinafter called "Customer." WITNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: AVAILABILITY: Available for electric lamps mounted on standards where Customer owns an Ornamental Street Lighting system complete with standards, luminaries with globes, lamps and other appurtenances, together with all necessary cables extending between standards and to points of connection to Company's facilities as designated by Company. TERMS AND CONDITIONS: Pursuant to the terms set forth below and the additional terms and conditions on the reverse hereof, Company shall provide street light maintenance service as set forth in the Maintenance Service Chart which is attached hereto and made part of this contract. Customer shall keep its cables, ornamental standards, foundations and fittings in a safe and workable condition and replace cables, wiring, ornamental standards and appurtenances thereto, if such replacement becomes necessary as the result &damage by collision, accidents, Acts of God, or any other cause not arising from some act of Company. R A T E: A32, New Rate Code effective March 25, 1996, previous Rate Code: KY009 Number of Lamps Designation of Lamps Level of Service per Luminaire Monthly Rate per Luminaire 200 Watt High Pressure Sodium 250 Watt High Pressure Sodium Fixture Service Group III I Fixture Service Group III 1 $5.65 $6.80 TERM: This contract shall converge on June 1, 1996, and shall continue for a period of 1 year, and shall automatically continue for an additional t year. PAYMENT OF BILLS: All bills are payable at Company's office on or before the thirtieth day succeeding the date bill is rendered. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the All-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. TERMINATION OF PRIOR CONTRACTS: It is agreed that, on the effective date hereof, this Contract terminates all prior contracts covering street lighting service furnished hereunder. Customer: By: Title Witness as to Customer NORTHERN STATES POWER COMPANY Title: Community,Service Manager Attest:~k~ ADDITIONAL CONDITIONS 1. If bills are not paid when and as provided, Company shall have the fight to cease furnishing street lighting service and Customer's liability shall not be avoided nor any right of the Company waived by said acts of Customer and Company 2. Company shall not be liable for damages in the event the Company is prevented from performing this contract, wholly or in part by reason of any cause not reasonably within its control, including...in condition to resume and continue the performance of the contract. Minnesota M~AINTENANCE Customer Owned SERVICE THIS CONTRACT, dated June 1~ 1996, between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called "Company," and the City of Columbia Heights, a municipal corporation in Anoka County, in the State of Minnesota hereinafter called "Customer." WITNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: AVAILABILITY: Available for electric lamps mounted on standards where Customer owns an Ornamental Street Lighting system complete with standards, luminaries with globes, lamps and other appurtenances, together with all necessary cables extending between standards and to points of connection to Company's facilities as designated by Company. TERMS AND CONDITIONS: Pursuant to the terms set forth below and the additional terms and conditions on the reverse hereof, Company shall provide street light maintenance service as set forth in the Maintenance Service Chart which is attached hereto and made part of this contract. Customer shall keep its cables, ornamental standards, foundations and fittings in a safe and workable condition and replace cables, wiring, ornamental standards and appurtenances thereto, if such replacement becomes necessary as the result of damage by collision, accidents, Acts of God, or any other cause not arising from some act of Company. R A T E: A32, New Rate Code effective March 25, 1996, previous Rate Code: KY009 Number of Lamps Designation of Lamps Level of Service per Luminaire Monthly Rate per Luminaire 175 Watt Mercury Vapor 250 Watt Mercury Vapor 400 Watt Mercury Vapor Fixture Service Group III 1 Fixture Service Group III 1 Fixture Service Group III 1 $4.35 $5.70 $8.40 TERM: This contract shall converge on June 1, t996, and shall continue for a period of 1 year, and shall automatically continue for an additional 1 year. PAYMENT OF BILLS: All bills are payable at Company's office on or before the thirtieth day succeeding the date bill is rendered. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the All-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. TERMINATION OF PRIOR CONTRACTS: It is agreed that, on the effective date hereof, this Contract terminates all prior contracts covering street lighting service furnished hereunder. Customer: By: Title Witness as to Customer NORTHERN~TES POWER COMPANY Jo~-K. Theis ' Title: x¢,ommunity Service Manager ADDITIONAL CONDITIONS 1. If bills are not paid when and as provided, Company shall have the righ~ to cease furnishing street lighting service and Customer's liability shall not be avoided nor any right of the Company waived by said acts of Customer and Company 2. Company shall not be liable for damages in the event the Company is prevented from performing this contract, wholly or in part by reason of any cause not reasonably within its con~'ol, including...in condition to resume and continue the performance of the contract. Minnesota STRF, F,T LIGHTING MAINTENANCE SERVICE NSP provides many different levels of maintenance service specifically designed for customer- owned street lighting systems. Each level of service includes labor and materials, and is charged on a low monthly rate. The monthly charge is based on the specific service and the wattage of the fixture. The latest prices are available from your NSP Community Service Representative. All street, light systems must meet NSP approval before service can begin. If you have a unique need in mind that you don't see listed here, please contact your representative to see ifNSP can help by developing a special project. The regular services are described on this'page and in the chart, on the back of this page. Full Service IfNSP installs the customer's street lighting system, the service includes the maintenance of the entire lighting system. This includes replacement maintenance of bulbs, ballast assemblies, glassware, photocells, cleaning and any repair or replacement necessary for underground wiring. The fixtures and poles will be maintained and replaced if there is a knockdown. This service will be priced on a monthly charge basis and will be available on a four-year renewable agreement for a maximum of 25 years from system installation date. Fixture Service For systems that may or may not be installed by NSP the service includes replacement maintenance ofbutbs, ballast assemblies, glassware, photocells, and cleaning. The fixture itself, the pole and any associated wiring are not covered in this service. This service is priced on a monthly charge basis and is available on a four year renewable agreement. All fixtures installed must be approved by NSP's Standards Committee. Partial Fixture Service This service is available to systems not installed by NSP and includes the same options as Fixture Service with one difference. If the NSP Standards Committee determines that the system requires unique glassware or ballast assembly, NSP will provide the labor necessary to replace that specific piece but the customer must provide the materials. Partial Fixture Service A is available to metered street customers. Partial Fixture Service B is non ballast and non glassware. The services are priced on a monthly charge basis and are available on a four-year renewable agreement. All fixtures must be approved by NSP prior to service. Special Proiects For systems not installed by NSP, the service would be available on a time and material basis. Any of the services mentioned above will be offered on a specific project basis with billing for the total services. NSP will consider services beyond the listings here. CUSTOMER MAINTENANCE SERVICE PRODUCT MATRIX Full Service Fixture Partial Partial Group V Service Service Service Leased Customer Group I Group H Group III Group IV l.~vels of Service NSP or NSP Customer Customer Customer Customer owned Owned Owned Owned Owned Owned NSP Owned · · NSP Installed · · Customer Owned · · · · · Customer Inmalled · · · · Services Includes: Bulb Replacement · · · · · [] Glassware Cleaning . . · · · [] Photocell Replacement * · · · . [] Glassware/Ballast . . · [] . [] Replacement Material · . . [] [] Labor · · . [] · [] Damaged Fix'ture . . [] [] [] [] Replacement Damaged Pole . . [] [] [] [] Replacement Damaged Wiring . . [] [] [] [] Repair [3 Customer-owned special project: Call Duane Engler at 349-4116 or Charlie Stoltz at 349-4120 Note: All services include all labor and materials necessary unless noted otherwise. All fixtures must be approved by NSP's Standards Committee. Full Service is available on a monthly charge for NSP-installed, and on a time and materials charge for non-NSP installed. RATE SCHEDULE A Minnesota To Street Lighting Contract Dated June 1, 1996 OVERHEAD STREET Company Owned LIGHTING AVAILABILITY: Available for year-round illumination of public streets, parkways, and highways by electric lamps in luminaries supported on wood poles, where the facilities for this service are furnished by Company. R A T E: A30, New Rate Code effective March 25, 1996, previous Rate Code: KP008 Designation of Lamps Number of Daily Monthly Lamps per Operating Rate per Lumina[re Schedule Luminaire 100 Watt High Pressure Sodium 150 Watt High Pressure Sodium 250 Watt High Pressure Sodium 400 Watt High Pressure Sodium I AN $ 8.85 1 AN $10.15 1 AN $13.85 1 AN $17.70 SERVICE INCLUDED IN RATE: Company shall own, operate, and maintain the Overhead Street Lighting system using Company's standard street lighting equipment. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the all-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. OUTAGES: If illumination from any lamp is interrupted and said illumination is not resumed within 24 hours from the time Company receives notice thereof from Customer, 1/30 of the monthly rate for such lamp shall be deducted for each night of nonillumination after such notice is received. The above rate schedule has been filed with the Minnesota Public Service Commission effective October 28, 1994. Date June 1~ 1996 Supersedes Rate Schedule A Dated None RA. TE SCHEDULE B Minnesota To Street Lighting Contract Dated June 1, 1996 ORNAMENTAL STREET Customer Owned LIGHTING AVAILABILITY: Available for year-round illumination of public streets, parkways, and highways by electric lamps mounted on standards where Customer owns an Ornamental Street Lighting system complete with standards, lumina[res with globes, lamps and other appurtenances, together with all necessary cables extending between standards and to points of connection to the Company's facilities as designated by the Company. R A T E: A32, New Rate Code effective March 25~ t996, previous Rate Code: KY009 Designation of Lamps Number of Daily Monthly Lamps per Operating Rate per Lumina[re Schedule Luminake 200 Watt High Pressure Sodium Group I t AN $5.85 250 Watt High Pressure Sodium Group I I AN $7.00 200 Watt High Pressure Sodium Group III 1 AN $5.65 250 Watt High Pressure Sodium Group III 1 AN $6.80 175 Watt Mercury Vapor Group III 1 AN $4.35 250 Watt Mercury Vapor Group III 1 AN $5.70 400 Watt Mercury Vapor Group III 1 AN $8.40 SERVICE INCLUDED IN RATE: Company shall furnish all electric energy necessary to operate Customer's Ornamental Street Lighting system. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the all-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. OUTAGES: If illumination from any lamp is interrupted and said illumination is not resumed within 24 hours from the time Company receives notice thereof from Customer, 1/30 of the monthly energy rate for such lamp shall be deducted for each night of nonillumination after such notice is received. The above rate schedule has been filed with the Minnesota Public Service Commission effective October 28, 1994. Date June 1, 1996 Supersedes Rate Schedule B Dated None RATE SCHEDULE C Minnesota To Street Lighting Contract Dated June I~ 1996 CUSTOM RESIDENTIAL Company Owned STREET LIGHTING AVAILABILITY: Available for year-round illumination of public streets by electric lamps in luminaries mounted on standards and served through underground circuits, where the facilities for this service are furnished by Company. Street lighting service under this schedule is limited to residential areas having a Company-owned underground electric distribution system. R A T E: A30, New Rate Code effective March 25, 1996, previous Rate Code: KP009 Designation of Lamps Number of Daily Monthly Lamps per Operating Rate per Luminaire Schedule Lumina[re 100 .Wart High Pressure Sodium 150 Watt High Pressure Sodium 1 AN $14.75 1 AN $16.70 SERVICE INCLUDED IN RATE: Company shall own, operate, and maintain the Custom Residential Street Lighting system using Company's standard street 1.ighting equipment, which includes one lamp per standard. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the all-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. OUTAGES: If illumination from any lamp is interrupted and said illumination is not resumed within 24 hours from the time Company receives notice thereof from Customer, 1/30 of the monthly rate for such lamp shall be deducted for each night of nonillumination after such notice is received. The above rate schedule has been filed with the Minnesota Public Service Commission effective October 28, 1994. Date June 1, 1996 Supersedes Rate Schedule C Dated None CITY COUNCIL LETTER Meeting of: 6/24/96 NSP provides energy to all the City's street and alley lights. Additionally, the vast majority of the lights are leased from NSP. NSP has requested that the City enter into an agreement with them for providing the Company owned lights, maintenance of Company owned fights and providing electricity to both Company and City owned lights. The term of the Contract is from June 1, 1996 to May 31, 1998. The Contracts cover 755 Company owned lights and 77 City owned lights. The total annual charges are approximately $91,600. These funds are annually budgeted in 101-43160 (Street Lighting Budget). RECOMMENDED MOTION: Move to authorize the City Manager to enter into contracts with NSP for the maintenance and power of street lighting for Company and City owned lights. MAW:mw COUNCIL ACTION: STREET LIGHTING CONTRACT MINNESOTA THIS CONTRACT, dated June 1, 1996, between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called "Company," and the City of Columbia Heights, a municipal corporation, in Anoka County, in the State of Minnesota hereinafter called "Customer." WITNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: KIND OF SERVICE: Pursuant to the terms set forth below and the additional terms and conditions of the reverse hereof, Company agrees to supply Customer with illumination or service designated in Rate Schedules A, B or C which are attached hereto and made a part of this contract fi.om facilities located as shown on Exhibits A, B and C which are attached hereto and made a part hereof. CHANGES AND ADDITIONS: When requested by Customer, Company will provide additional street lights. When there is a major change in the number, size, or type of light source. Customer shall provide updated sketches or drawings indicating changes. Company will then prepare revised or new exhibits. In the event additional sizes or types of street lights are available fi.om Company and desired by Customer, the Company will install such lights and an applicable Rate Schedule shall be expanded to include these additional lights at their respective rates. TERM: This contract shall be in force for a period of 2 years commencing on June 1, 1996, and shall continue in force thereafter for periods of 1 year unless terminated by written notice of cancellation given by either party to the other not less than 30 days prior to the expiration of any said 1 year periods, provided that in no event shall this Contract be extended beyond the period for which Customer may legally bind itself. PAYMENT OF BILLS: All bills are payable at Company's office on or before the thirtieth day succeeding the date bill is rendered. RATES, RULES AND REGULATIONS: The customer agrees to accept and pay for such services in accordance with the rates, rules, and regulations of the Company as filed with the Minnesota Public Service Commission and in effect fi.om time to time for this class of service. Rates presently in effect for services hereunder are shown in the attached rate schedules. Service hereunder shall be supplied for Customer's use subject to agreements contained herein and in the "Additional Conditions" shown on the reverse hereof and made a part of this contract. TERMINATION OF PRIOR CONTRACTS: It is agreed that, on the effective date hereof, this Contract terminates all prior contracts covering street lighting service furnished hereunder. IN WITNESS WHEREOF, the parties hereto have caused this contract to be duly executed. Customer: By: Title Witness as to Customer NORTHERN STATES POWER COMPANY Title: Community Service Manager ADDITIONAL CONDITIONS 1. If bills are not paid when and as provided, Company shall have the right to cease furnishing street lighting service and Customer's liability shall not be avoided nor any right of the Company waived by said acts of Customer and Company. 2. In the event the Company is prevented fi.om performing the contract, wholly or in part by reason of any cause not reasonably within its control, including fire, explosion, flood, strike, or unavoidable accident, Federal, State or Municipal interference, the Company will (except in the event of a practically total desmaction of its property or a practically total suspension of its business) proceed with all reasonable diligence to put itself and its works in condition to resume and continue the supply of electric energy and the performance of the contract. During the existence of such interruption or cessation, Company will furnish as much electric energy, and other service called for by the contract as it is able to furnish, pro-rata, with the rightful requirements of its own uses and the uses of other customers. In the event of the total or partial interruption of service by reason of any cause not within the control of Company, including the above mentioned causes, it is understood that Company shall not be liable for damages caused by such interruption of service, except to the extend of a pro-rata reduction in the compensation agreed upon. 3. It is understood that all poles, wires, fixtures, apparatus and other material as may be used by Company in carrying out the contract shall be and remain the property of Company and that Company shall have the right to install the same on public streets and alleys of Customer and to remove the same upon expiration of the contract. 4. In the event of repeated damage to Company's equipment, or to Customer's equipment maintained by Company due to malicious mischief, Company reserves the right, after proper written notice, to discontinue service and remove its equipment. 5. Company will install additional overhead street lights as may be requested in writing and duly authorized by Customer fi.om time to time during the continuance of the contract, if in the judgment of the Company the revenue to be derived therefrom will justify the expenditure. 6. The location of overhead street lights may be changed at any time Customer desires by payment to Company of the cost incurred in making such change. 7. Company's obligations to make new overhead lighting installations and to provide illumination shall be contingent on Company having the necessary permits and right-of-way across private property without cost to Company. 8. Because the installation of the street lighting system is a permanent service, the customer agrees to continue this contract for a minimum of five years fi.om the effective date of the same. If the customer cancels the contract prior to this date the customer agrees to pay to the Company the installation and removal cost of the street lighting system less the salvage value at time of cancellation in accordance with Minnesota general rules and regulation section 5.6. Minnesota MAINTENANCE Customer Owned SERVICE THIS CONTRACT, dated June 1, 1996, between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called "Company," and the City of Columbia Heigjats, a municipal corporation in Anoka County, in the State of Minnesota hereinafter called "Customer." WITNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: AVAILABILITY: Available for electric lamps mounted on standards where Customer owns an Ornamental Street Lighting system complete with standards, luminaries with globes, lamps and other appurtenances, together with all necessary cables extending between standards and to points of connection to Company's facilities as designated by Company. TERMS AND CONDITIONS: Pursuant to the terms set forth below and the additional terms and conditions on the reverse hereof, Company shall provide street light maintenance service as set forth in the Maintenance Service Chart which is attached hereto and made part of this contract. Customer shall keep its cables, ornamental standards, foundations and fittings in a safe and workable condition and replace cables, wiring, ornamental standards and appurtenances thereto, if such replacement becomes necessary as the result of damage by collision, accidents, Acts of God, or any other cause not arising from some act of Company. R A T E: A32, New Rate Code effective March 25, 1996, previous Rate Code: KY009 Designation of Lamps 200 Watt High Pressure Sodium 250 Watt High Pressure Sodium TERM: Level of Service Fixture Service Group I Fixture Service Group I Number of Lamps per Luminaire Monthly Rate per Lumina[re 1 $5.85 I $7.00 This contract shall converge on June 1, 1996, and shall continue for a period of 1 year, and shall automatically continue for an additional 1 year. PAYMENT OF BILLS: All bills are payable at Company's office on or before the thirtieth day succeeding the date bill is rendered. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the All-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. TERMINATION OF PRIOR CONTRACTS: It is agreed that, on the effective date hereof, this Contract terminates alt prior contracts covering street lighting service furnished hereunder. Customer: By: Title Witness as to Customer NORTHERN STATES POWER COMPANY Title: ~;~a~R~ 'The i s ..... Community Service Manager ADDITIONAL CONDITIONS 1. If bills are not paid when and as provided, Company shall have the right to cease furnishing street lighting service and Customer's liability shall not be avoided nor any right of the Company waived by said acts of Customer and Company 2. Company shall not be liable for damages in the event the Company is prevented from performing this contract, wholly or in part by reason of any cause not reasonably within its control, including...in condition to resume and continue the performance of the contract. Minnesota MAINTENANCE Customer Owned SERVICE THIS CONTRACT, dated June 1, 1996, between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called "Company," and the City of Columbia Heights, a municipal corporation in Anoka County, in the State of Minnesota hereinafter called "Customer." WITNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: AVAILABILITY: Available for electric lamps mounted on standards where Customer owns an Ornamental Street Lighting system complete with standards, luminaries with globes, lamps and other appurtenances, together with all necessary cables extending between standards and to points of connection to Company's facilities as designated by Company. TERMS AND CONDITIONS: Pursuant to the terms set forth below and the additional terms and conditions on the reverse hereof, Company shall provide street light maintenance service as set forth in the Maintenance Service Chart which is attached hereto and made part of this contract. Customer shall keep its cables, ornamental standards, foundations and fittings in a safe and workable condition and replace cables, wiring, ornamental standards and appurtenances thereto, if such replacement becomes necessary as the result of damage by collision, accidents, Acts of God, or any other cause not arising from some act of Company. R A T E: A32, New Rate Code effective March 25, 1996, previous Rate Code: KY009 Designation of Lamps 200 Watt High Pressure Sodium 250 Watt High Pressure Sodium TERM: Level of Service Fixture Service Group III Fixture Service Group III Number of Lamps per Luminaire Monthly Rate per Luminaire 1 $5.65 t $6.80 This contract shall converge on June 1, 1996, and shall continue for a period of 1 year, and shall automatically continue for an additional 1 year. PAYMENT OF BILLS: All bills are payable at Company's office on or before the thirtieth day succeeding the date bill is rendered. DAILY OPER'ATING SCHEDULE: The daily operating schedule of the above lamps on the All-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. TERMINATION OF PRIOR CONTRACTS: It is agreed that, on the effective date hereof, this Contract terminates all prior contracts covering street lighting service furnished hereunder. Customer: By: Title Witness as to Customer NORTHERN STATES POWER COMPANY p~"r~ RZ Thei~ ~" Title: Community.Service Manager ADDITIONAL CONDITIONS 1. If bills are not paid when and as provided, Company shall have the right to cease furnishing street lighting service and Customer's liability shall not be avoided nor any right of the Company waived by said acts of Customer and Company 2. Company shall not be liable for damages in the event the Company is prevented from performing this contract, wholly or in part by reason of any cause not reasonably within its control, including...in condition to resume and continue the performance of the contract. Minnesota MAINTENANCE Customer Owned SERVICE THIS CONTRACT, dated June 1~ 1996, between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called "Company," and the Cit7 of Columbia Heights, a municipal corporation in Anoka Count, in the State of Minnesota hereinafter called "Customer." WITNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: AVAILABILITY: Available for electric lamps mounted on standards where Customer owns an Ornamental Street Lighting system complete with standards, luminaries with globes, lamps and other appurtenances, together with all necessary cables extending between standards and to points of connection to Company's facilities as designated by Company. TERMS AND CONDITIONS: Pursuant to the terms set forth below and the additional terms and conditions on the reverse hereof, Company shall provide street light maintenance service as set forth in the Maintenance Service Chart which is attached hereto and made part of this contract. Customer shall keep its cables, ornamental standards, foundations and fittings in a safe and workable condition and replace cables, wiring, ornamental standards and appurtenances thereto, if such replacement becomes necessary as the result of damage by collision, accidents, Acts of God, or any other cause not arising from some act of Company. R A T E: A32, New Rate Code effective March 25, 1996, previous Rate Code: KY009 Number of Lamps Designation of Lamps Level of Service per Luminaire Monthly Rate per Luminaire 175 Watt Mercury Vapor 250 Watt Mercury Vapor 400 Watt Mercury Vapor Fixture Service Group III 1 Fixture Service Group III 1 Fixture Service Group III 1 $4.35 $5.70 $8.40 TERM: This contract shall converge on June 1, 1996, and shall continue for a period of 1 year, and shall automatically continue for an additional 1 year. PAYMENT OF BILLS: All bills are payable at Company's office on or before the thirtieth day succeeding the date bill is rendered. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the All-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. TERMINATION OF PRIOR CONTRACTS: It is agreed that, on the effective date hereof, this Contract terminates all prior contracts covering street lighting service furnished hereunder. Customer: By: Title Witness as to Customer NORTHERN?SjTSTES POWER COMPANY By: _ _.k/~,~_ ~r~. fc~~ Jo~ ~. Theis ' Title: x¢,ommunity Se~rvice Manager ADDITIONAL CONDITIONS 1. If bills are not paid when and as provided, Company shall have the right to cease furnishing street lighting service and Customer's liability shall not be avoided nor any right of the Company waived by said acts of Customer and Company 2. Company shall not be liable for damages in the event the Company is prevented from performing this contract, wholly or in part by reason of any cause not reasonably within its control, including...in condition to resume and continue the performance of the contract. Minnesota STREET LIGHTING MAINTENANCE SERVICE NSP provides many different levels of maintenance service specifically designed for customer- owned street lighting systems. Each level of service includes labor and materials, and is charged on a Iow monthly rate. The monthly charge is based on the specific service and the wattage of the fixture. The latest prices are available from your NSP Community Service Representative. All street light systems must meet NSP approval before service can begin. If you have a unique need in mind that you don't see listed here, please contact your representative to see ifNSP can help by developing a special project. The regular services are described on this' page and in the chart, on the back of this page. Full Service IfNSP installs the customer's street lighting system, the service includes the maintenance of the entire lighting system. This includes replacement maintenance of bulbs, ballast assemblies, glassware, photocells, cleaning and any repair or replacement necessary for underground wiring. The fixtures and poles will be maintained and replaced if there is a knockdown. This service will be priced on a monthly charge basis and will be available on a four-year renewable agreement for a maximum of 25 years from system installation date. Fixture Service For systems that may or may not be installed by NSP the service includes replacement maintenance of bulbs, ballast assemblies, glassware, photocells, and cleaning. The fixture itself, the pole and any associated wiring are not covered in this service. This service is priced on a monthly charge basis and is available on a four year renewable agreement. All fixtures installed must be approved by NSP's Standards Committee. Partial Fixture Service This service is available to systems not installed by NSP and includes the same options as Fixture Service with one difference. If the NSP Standards Committee determines that the system requires unique glassware or ballast assembly, NSP will provide the labor necessary to replace that specific piece but the customer must provide the materials. Partial Fixture Service A is available to metered street customers. Partial Fixture Service B is non ballast and non glassware. The services are priced on a monthly charge basis and are available on a four-year renewable agreement. All fixtures must be approved by NSP prior to service. Special Projects For systems not installed by NSP, the service would be available on a time and material basis. Any of the services mentioned above will be offered on a specific project basis with billing for the total services. NSP will consider services beyond the listings here. CUSTOMER MAINTENANCE SERVICE PRODUCT MATRIX Full Service Fixture Partial Partial Group V Service Service Service Leased Customer Group I Group II Group III Group IV Levels of Service NSP or NSP Customer Customer Customer Customer owned Owned Owned Owned Owned Owned NSP Owned . . NSP Iustalled , , Customer Owned · · · · · Customer Installed · · · · Services Includes: Bulb Replacement * · * * · Cl Glassware Cleaning · · · · · [] Photocell Replacement · · · · · [] Glassware/Ballast · · · [] · [] Replacement Material · · · [] [] Labor · · · [] · [] Damaged Fix'ture · · [] [] [] [] Replacement Damaged Pole . · [] [] [] [] Replacement Damaged Wiring · · [] [] [] [] Repair [] Customer-owned special project: Call Duane Engler at 349-4116 or Charlie Stoltz at 349-4120 Note: All services include ail labor and materiais necessary unless noted otherwise. Ail fixtures must be approved by NSP's Standards Committee. Full Service is available on a monthly charge for NSP-installed, and on a time and materials charge for non-NSP instailed. RATE SCHEDULE A Minnesota To Street Lighting Contract Dated June 1, t996 OVERHEAD STREET Company Owned LIGHTING AVAILABILITY: Available for year-round illumination of public streets, parkways, and highways by electric lamps in luminaries supported on wood poles, where the facilities for this service are furnished by Company. R A T E: A30, New Rate Code effective March 25, 1996, previous Rate Code: KP008 Designation of Lamps Number of Daily Monthly Lamps per Operating Rate per Luminaire Schedule Luminaire 100 Watt High Pressure Sodium 150 Watt High Pressure Sodium 250 Watt High Pressure Sodium 400 Watt High Pressure Sodium 1 AN $ 8.85 1 AN $10.15 1 AN $13.85 1 AN $17.70 SERVICE INCLUDED IN RATE: Company shall own, operate, and maintain the Overhead Street Lighting system using Company's standard street lighting equipment. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the all-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. OUTAGES: If illumination from any lamp is interrupted and said illumination is not resumed within 24 hours from the time Company receives notice thereof from Customer, 1/30 of the monthly rate for such tamp shall be deducted for each night of nonillumination after such notice is received. The above rate schedule has been filed with the Minnesota Public Service Commission effective October 28, 1994. Date June 1, 1996 Supersedes Rate Schedule A Dated None R&TE SCHEDULE B Minnesota To Street Lighting Contract Dated June 1, 1996 ORNAMENTAL STREET Customer Owned LIGHTING AVAILABILITY: Available for year-round illumination of public streets, parkways, and highways by electric lamps mounted on standards where Customer owns an Ornamental Street Lighting system complete with standards, lumina[res with globes, lamps and other appurtenances, together with all necessary cables extending between standards and to points of connection to the Company's facilities as designated by the Company. R A T E: A32, New Rate Code effective March 25, 1996, previous Rate Code: KY009 Designation of Lamps 200 Watt High Pressure Sodium Group I 250 Watt High Pressure Sodium Group I 200 Watt High Pressure Sodium Group III 250 Watt High Pressure Sodium Group III 175 Watt Mercury Vapor Group III 250 Watt Mercury Vapor Group Iti 400 Watt Mercury Vapor Group III Number of Daily Monthly Lamps per Operating Rate per Luminaire Schedule Lumina[re 1 AN $5.85 1 AN $7.00 1 AN $5.65 1 AN $6.80 I AN $4.35 1 AN $5.70 1 AN $8.40 SERVICE INCLUDED IN RATE: Company shall furnish all electric energy necessary to operate Customer's Ornamental Street Lighting system. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the all-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. OUTAGES: If illumination from any lamp is interrupted and said illumination is not resumed within 24 hours from the time Company receives notice thereof from Customer, 1/30 of the monthly energy rate for such lamp shall be deducted for each night of nonillumination after such notice is received. The above rate schedule has been filed with the Minnesota Public Service Commission effective October 28, 1994. Date June 1, 1996 Supersedes Rate Schedule B Dated None RATE SCHEDULE C Minnesota To Street Lighting Contract Dated June 1, 1996 CUSTOM RESIDENTIAL Company Owned STREET LIGHTING AVAILABILITY: Available for year-round illumination of public streets by electric lamps in luminaries mounted on standards and served through underground circuits, where the facilities for this service are furnished by Company. Street lighting service under this schedule is limited to residential areas having a Company-owned underground electric distribution system. R A T E: A30~ New Rate Code effective March 25, 1996, previous Rate Code: KP009 Designation of Lamps Number of Daily Monthly Lamps per Operating Rate per Luminaire Schedule Lumina[re 100 Watt High Pressure Sodium 150 Watt High Pressure Sodium l AN $14.75 I AN $16.70 SERVICE INCLUDED IN RATE: Company shall own, operate, and maintain the Custom Residential Street Lighting system using Company's standard street lighting equipment, which includes one lamp per standard. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the all-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. OUTAGES: If illumination from any lamp is interrupted and said illumination is not resumed within 24 hours from the time Company receives notice thereof from Customer, 1/30 of the monthly rate for such lamp shall be deducted for each night of nonillumination after such notice is received. The above rate schedule has been filed with the Minnesota Public Service Commission effective October 28, 1994. Date June 1, 1996 Supersedes Rate Schedule C Dated None CITY COUNCIL LETIER Meeting of: 6/24/96 NO. '7 PUBLIC WORKS NO. '7' '~ ' ~-~' DATE: 6/18/96 NSP provides energy to all the City's street and alley lights. Additionally, the vast majority of the lights are leased from NSP. NSP has requested that the City enter into an agreement with them for providing the Company owned lights, m~intenance of Company owned lights and providing electricity to both Company and City owned lights. The term of the Contract is from June 1, 1996 to May 31, 1998. The Contracts cover 755 Company owned lights and 77 City owned lights. The total annual charges are approximately $91,600. These funds are annually budgeted in 10143160 (Street Lighting Budget). RECOMMENDED MOTION: Move to authorize the City Manager to enter into contracts with NSP for the m~intenance and power of street lighting for Company and City owned lights. COUNCIL ACTION: STREET LIGHTING MINNESOTA CONTRACT THIS CONTRACT, dated June 1D 1996, between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called "Company," and the City of Columbia Heights, a municipal corporation, in Anoka County, in the State of Minnesota hereinafter called "Customer." WlTNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: KIND OF SERVICE: Pursuant to the terms set forth below and the additional terms and conditions of the reverse hereof, Company agrees to supply Customer with illumination or service designated in Rate Schedules A, B or C which are attached hereto and made a part of this contract fi.om facilities located as shown on Exhibits A, B and C which are attached hereto and made a pan hereof. CHANGES AND ADDITIONS: When requested by Customer, Company will provide additional street lights. When there is a major change in the number, size, or type of light source. Customer shall provide updated sketches or drawings indicating changes. Company will then prepare revised or new exhibits. In the event additional sizes or types of street lights are available from Company and desired by Customer, the Company will install such lights and an applicable Rate Schedule shall be expanded to include these additional lights at their respective rates. TERM: This contract shall be in force for a period of 2 years commencing on June 1, 1996, and shall continue in force thereafter for periods of 1 year unless terminated by written notice of cancellation given by either party to the other not less than 30 days prior to the expiration of any said 1 year periods, provided that in no event shall this Contract be extended beyond the period for which Customer may legally bind itself. PAYMENT OF BILLS: All bills are payable at Company's office on or before the thirtieth day succeeding the date bill is rendered. RATES, RULES AND REGULATIONS: The customer agrees to accept and pay for such services in accordance with the rates, rules, and regulations of the Company as filed with the Minnesota Public Service Commission and in effect from time to time for this class of service. Rates presently in effect for services hereunder are shown in the attached rate schedules. Service hereunder shall be supplied for Customer's use subject to agreements contained herein and in the "Additional Conditions" shown on the reverse hereof and made a part of this contract. TERMINATION OF PRIOR CONTRACTS: It is agreed that, on the effective date hereof, this Contract terminates all prior contracts covering street lighting service furnished hereunder. IN WITNESS WHEREOF, the parties hereto have caused this contract to be duly executed. Customer: By: Title Witness as to Customer NORTHERN STATES POWER COMPANY Title: ~ommunity Service Manager ADDITIONAL CONDITIONS 1. If bills are not paid when and as provided, Company shall have the fight to cease furnishing street lighting service and Customer's liability shall not be avoided nor any right of the Company waived by said acts of Customer and Company. 2. In the event the Company is prevented fi.om performing the contract, wholly or in part by reason of any cause not reasonably within its control, including fire, explosion, flood, strike, or unavoidable accident, Federal, State or Municipal interference, the Company will (except in the event of a practically total deslxmction of its property or a practically total suspension of its business) proceed with all reasonable diligence to put itself and its works in condition to resume and continue the supply of electric energy and the performance of the contract. During the existence of such interruption or cessation, Company will furnish as much electric energy, and other service called for by the contract as it is able to furnish, pro-rata, with the rightful requirements of its own uses and the uses of other customers. In the event of the total or partial interruption of service by reason of any cause not within the control of Company, including the above mentioned causes, it is understood that Company shall not be liable for damages caused by such interruption of service, except to the extend ora pro-rata reduction in the compensation agreed upon. 3. It is understood that all poles, wires, fixtures, apparatus and other material as may be used by Company in carrying out the contract shall be and remain the property of Company and that Company shall have the right to install the same on public streets and alleys of Customer and to remove the same upon expiration of the contract. 4. In the event of repeated damage to Company's equipment, or to Customer's equipment maintained by Company due to malicious mischief, Company reserves the right, after proper written notice, to discontinue service and remove its equipment. 5. Company will install additional overhead street lights as may be requested in writing and duly authorized by Customer from time to time during the continuance of the contract, if in the judgment of the Company the revenue to be derived therefrom will justify the expenditure. 6. The location of overhead street lights may be changed at any time Customer desires by payment to Company of the cost incurred in making such change. 7. Company's obligations to make new overhead lighting installations and to provide illumination shall be contingent on Company having the necessary permits and right-of-way across private property without cost to Company. 8. Because the installation of the street lighting system is a permanent service, the customer agrees to continue this contract for a minimum of five years from the effective date of the same. If the customer cancels the contract prior to this date the customer agrees to pay to the Company the installation and removal cost of the street lighting system less the salvage value at time of cancellation in accordance with Minnesota general rules and regulation section 5.6. Minnesota MAINTENANCE Customer Owned SERVICE THIS CONTRACT, dated June 1, 1996, between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called "Company," and the City of Columbia Heights, a municipal corporation in Anoka County, in the State of Minnesota hereinafter called "Customer." WlTNESSETH: That the parties hereto, each in consideration of the agreements of the other~ agree as follows: AVAILABILITY: Available for electric lamps mounted on standards where Customer owns an Ornamental Street Lighting system complete with standards, luminaries with globes, lamps and other appurtenances, together with all necessary cables extending between standards and to points of connection to Company's facilities as designated by Company. TERMS AND CONDITIONS: Pursuant to the terms set forth below and the additional terms and conditions on the reverse hereof, Company shall provide street light maintenance service as set forth in the Maintenance Service Chart which is attached hereto and made part of this contract. Customer shall keep its cables, ornamental standards, foundations and fittings in a sa~e and workable condition and replace cables, wiring, ornamental standards and appurtenances thereto, if such replacement becomes necessary as the result of damage by collision, accidents, Acts of God, or any other cause not arising from some act of Company. R A T E: A32, New Rate Code effective March 25, 1996, previous Rate Code: KY009 Number of Lamps Designation of Lamps Level of Service per Luminaire Monthly Rate per Luminaire 200 Watt High Pressure Sodium 250 Watt High Pressure Sodium Fixture Service Group I Fixture Service Group I 1 $5.85 t $7.00 TERM: This contract shall converge on June 1, 1996, and shall continue for a period of 1 year, and shall automatically continue for an additional I year. PAYMENT OF BILLS: All bills are payable at Company's office on or before the thirtieth day succeeding the date bill is rendered. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the All-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. TERMINATION OF PRIOR CONTRACTS: It is agreed that, on the effective date hereof, this Contract terminates all prior contracts covering street lighting service furnished hereunder. Customer: By: Title Witness as to Customer NORTHERN STATES POWER COMPANY Title: ., ~ommunity S~rvice Manager Attest:k~Jk,~ 3, \ 'Z~,f~'Vx-,v'~x~ ADDITIONAL CONDITIONS 1. If bills are not paid when and as provided, Company shall have the right to cease furnishing street lighting service and Customer's liability shall not be avoided nor any right of the Company waived by said acts of Customer and Company 2. Company shall not be liable for damages in the event the Company is prevented fi.om performing this contract, wholly or in part by reason of any cause not reasonably within its control, including...in condition to resume and continue the performance of the contract. Minnesota MAINTENANCE Customer Owned SERVICE THIS CONTRACT, dated June 1, 1996, between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called "Company," and the City of Columbia Heights, a municipal corporation in Anoka County, in the State of Minnesota hereinafter called "Customer." WITNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: AVAILABILITY: Available for electric lamps mounted on standards where Customer owns an Ornamental Street Lighting system complete with standards, luminaries with globes, lamps and other appurtenances, together with all necessary cables extending between standards and to points of connection to Company's facilities as designated by Company. TERMS AND CONDITIONS: Pursuant to the terms set forth below and the additional terms and conditions on the reverse hereof, Company shall provide street light maintenance service as set forth in the Maintenance Service Chart which is attached hereto and made part of this contract. Customer shall keep its cables, ornamental standards, foundations and fittings in a safe and workable condition and replace cables, wiring, ornamental standards and appurtenances thereto, if such replacement becomes necessary as the result of damage by collision, accidents, Acts of God, or any other cause not arising from some act of Company. R A T E: A32~ New Rate Code effective March 25, 19967 previous Rate Code: KY009 Number of Lamps Designation of Lamps Level of Service per Luminaire Monthly Rate per Lumina[re 200 Watt High Pressure Sodium 250 Watt High Pressure Sodium Fixture Service Group III 1 Fixture Service Group III t $5.65 $6.80 TERM: This contract shall converge on June 1, 1996, and shall continue for a period of 1 year, and shall automatically continue for an additional I year. PAYMENT OF BILLS: All bills are payable at Company's office on or before the thirtieth day succeeding the date bill is rendered. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the All-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. TERMINATION OF PRIOR CONTRACTS: It is agreed that, on the effective date hereof, this Contract terminates all prior contracts covering street lighting service furnished hereunder. Customer: By: Title Witness as to Customer NORTHERN STATES POWER COMPANY By: d~,~ ~&7~ /~ R~ Thei~ Title: Community,Service Manager ADDITIONAL CONDITIONS 1. If bills are not paid when and as provided, Company shall have the fight to cease furnishing street lighting service and Customer's liability shall not be avoided nor any right of the Company waived by said acts of Customer and Company 2. Company shall not be liable for damages in the event the Company is prevented from performing this contract, wholly or in part by reason of any cause not reasonably within its control, including...in condition to resume and continue the performance of the contract. Minnesota MAINTENANCE Customer Owned SERVICE THIS CONTRACT, dated June 1~ 1996, between NORTHERN STATES POWER COMPANY, a Minnesota Corporation, hereinafter called "Company," and the Cit7 of Columbia Heights, a municipal corporation in Anoka Count~, in the State of Minnesota hereinafter called "Customer." WITNESSETH: That the parties hereto, each in consideration of the agreements of the other, agree as follows: AVAILABILITY: Available for electric lamps mounted on standards where Customer owns an Ornamental Street Lighting system complete with standards, luminaries with globes, lamps and other appurtenances, together with all necessary cables extending between standards and to points of connection to Company's facilities as designated by Company. TERMS AND CONDITIONS: Pursuant to the terms set forth below and the additional terms and conditions on the reverse hereof, Company shall provide street light maintenance service as set forth in the Maintenance Service Chart which is attached hereto and made part of this contract. Customer shall keep its cables, ornamental standards, foundations and fittings in a safe and workable condition and replace cables, wiring, ornamental standards and appurtenances thereto, if such replacement becomes necessary as the result of damage by collision, accidents, Acts of God, or any other cause not arising from some act of Company. R A T E: A32~ New Rate Code effective March 25, 1996~ previous Rate Code: KY009 Number of Lamps Designation of Lamps Level of Service per Luminaire Monthly Rate per Luminaire 175 Watt Mercury Vapor 250 Watt Mercury Vapor 400 Watt Mercury Vapor Fixture Service Group III 1 Fixture Service Group III 1 Fixture Service Group III 1 $4.35 $5.70 $8.40 TERM: This contract shall converge on June 1, 1996, and shall continue for a period of 1 year, and shall automatically continue for an additional I year. PAYMENT OF BILLS: All bills are payable at Company's office on or before the thirtieth day succeeding the date bill is rendered. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the All-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. TERMINATION OF PRIOR CONTRACTS: It is agreed that, on the effective date hereof, this Contract terminates all prior contracts covering street lighting service furnished hereunder. Customer: By: Title Witness as to Customer NORTHEKN//S~,~TES POWER COMPANY Jo~ ~ Theis ' Title: x¢,ommunity Service Manager ADDITIONAL CONDITIONS I. If bills are not paid when and as provided, Company shall have the righ~ to cease furnishing street lighting service and Customer's liability shall not be avoided nor any right of the Company waived by said acts of Customer and Company 2. Company shall not be liable for damages in the event the Company is prevented from performing this contract, wholly or in part by reason of any cause not reasonably within its control, including...in condition to resume and continue the performance of the contract. Minnesota STREET LIGHTING MAINTENANCE SERVICE NSP provides many different levels of maintenance service specifically designed for customer- owned street lighting systems. Each level of service includes labor and materials, and is charged on a Iow monthly rate. The monthly charge is based on the specific service and the wattage &the fixture. The latest prices are available from your NSP Community Service Representative. All street light systems must meet NSP approval before service can begin. If you have a unique need in mind that you don't see listed here, please contact your representative to see ifNSP can help by developing a special project. The regular setwices are described on tkis'page and in the chart, on the back &this page. Full Service IfNSP installs the customer's street lighting system, the service includes the maintenance of the entire lighting system. This includes replacement maintenance of bulbs, ballast assemblies, glassware, photocells, cleaning and any repair or replacement necessary for underground wiring. The fixtures and poles will be maintained and replaced if there is a knockdown. This service will be priced on a monthly charge basis and will be available on a four-year renewable agreement for a maximum of 25 years from system installation date. Fixture Service For systems that may or may not be installed by NSP the service includes replacement maintenance of bulbs, ballast assemblies, glassware, photocells, and cleaning. The fixture itself, the pole and any associated wiring are not covered in this service. This service is priced on a monthly charge basis and is available on a four year renewable agreement. All fixtures installed must be approved by NSP's Standards Committee. Partial Fixture Service This service is available to systems not installed by NSP and includes the same options as Fixture Service with one difference. If the NSP Standards Committee determines that the system requires unique glassware or ballast assembly, NSP will provide the labor necessary to replace that specific piece but the customer must provide the materials. Partial Fixture Service A is available to metered street customers. Partial Fixture Service B is non ballast and non glassware. The services are priced on a monthly charge basis and are available on a four-year renewable agreement. All fixtures must be approved by NSP prior to service. Special Proiects For systems not installed by NSP, the service would be available on a time and material basis. Any of the services mentioned above will be offered on a specific project basis with billing for the total services. NSP will consider services beyond the listings here. CUSTOMER MAINTENANCE SERVICE PRODUCT MATRIX Full Service Fixture Partial Partial Group V Service Service Service Leased Customer Group I Group H Group 1TI Group IV Levels of Service NSP or NSP Customer Customer Customer Customer owned Owned Owned Owned Owned Owned NSP Owned · · NSP Installed · · Customer Owned . · , · · Customcr Installed · · · · Services Includes: Bulb Replacement . · , · · [] Glassware Cleaning , · , . · [] Photocell Replacement · · * · . [] Glassware/Ballast . , . [] · [] Replacement Material . . . Cl [] Labor · * · [] . [] Damaged Fixture , . [] [] [] [] Replacement Damaged Pole . . [] [] [] [] Replacement Damaged Wiring · · D [] [] [] Repair ['1 Customer-owned special project: Call Duane Engler at 349-4116 or Charlie Stoltz at 349-4120 Note: Ail services include all labor and materials necessary unless noted otherwise. Ail fixtures must be approved by NSP's Standards Committee. Full Service is available on a monthly charge for NSP-installed, and on a time and materials charge for non-NSP installed. RATE SCHEDULE A Minnesota To Street Lighting Contract Dated June 1, 1996 OVERHEAD STREET Company Owned LIGHTING AVAILABILITY: Available for year-round illumination of public streets, parkways, and highways by electric lamps in luminaries supported on wood poles, where the facilities for this service are furnished by Company. R A T E: A30, New Rate Code effective March 25, 1996, previous Rate Code: KP008 Designation of Lamps Number of Daily Monthly Lamps per Operating Rate per Luminaire Schedule Luminaire 100 Watt High Pressure Sodium 150 Watt High Pressure Sodium 250 Watt High Pressure Sodium 400 Watt High Pressure Sodium I AN $ 8.85 1 AN $10.15 1 AN $13.85 1 AN $17.70 SERVICE INCLUDED IN RATE: Company shall own, operate, and maintain the Overhead Street Lighting system using Company's standard street lighting equipment. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the all-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. OUTAGES: If illumination from any lamp is interrupted and said illumination is not resumed within 24 hours from the time Company receives notice thereof from Customer, 1/30 of the monthly rate for such lamp shall be deducted for each night of nonillumination after such notice is received. The above rate schedule has been filed with the Minnesota Public Service Commission effective October 28~ 1994. Date June 1, 1996 Supersedes Rate Schedule A Dated None RATE SCHEDULE B Minnesota To Street Lighting Contract Dated June 1, 1996 ORNAMENTAL STREET Customer Owned LIGHTING AVAILABILITY: Available for year-round illumination of public streets, parkways, and highways by electric lamps mounted on standards where Customer owns an Ornamental Street Lighting system complete with standards, lumina[res with globes, lamps and other appurtenances, together with all necessary cables extending between standards and to points of connection to the Company's facilities as designated by the Company, R A T E: A32~ New Rate Code effective March 25, 1996, previous Rate Code: KY009 Designation of Lamps Number of Daily Monthly Lamps per Operating Rate per Lumina[re Schedule Luminaire 200 Watt High Pressure Sodium Group I I AN $5.85 250 Watt High Pressure Sodium Group I 1 AN $7.00 200 Watt High Pressure Sodium Group III 1 AN $5.65 250 Watt High Pressure Sodium Group III I AN $6.80 175 Watt Mercury Vapor Group III 1 AN $4.35 250 Watt Mercury Vapor Group III 1 AN $5.70 400 Watt Mercury Vapor Group Iti 1 AN $8.40 SERVICE INCLUDED IN RATE: Company shall furnish all electric energy necessary to operate Customer's Ornamental Street Lighting system. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the all-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. OUTAGES: If illumination from any lamp is interrupted and said illumination is not resumed within 24 hours from the time Company receives notice thereof from Customer, 1/30 of the monthly energy rate for such lamp shall be deducted for each night ofnonillumination after such notice is received. The above rate schedule has been filed with the Minnesota Public Service Commission effective October 28, 1994. Date June 1, 1996 Supersedes Rate Schedule B Dated None RATE SCHEDULE C Minnesota To Street Lighting Contract Dated June t~ 1996 CUSTOM RESIDENTIAL Company Owned STREET LIGHTING AVAILABILITY: Available for year-round illumination of public streets by electric lamps in luminaries mounted on standards and served through underground circuits, where the facilities for this service are furnished by Company. Street lighting service under this schedule is limited to residential areas having a Company-owned underground electric distribution system. R A T E: A30~ New Rate Code effective March 25~ 1996~ previous Rate Code: KP009 Designation of Lamps 100 .Watt High Pressure Sodium 150 Watt High Pressure Sodium Number of Daily Monthly Lamps per Operating Rate per Lumina[re Schedule Luminaire 1 AN $14.75 I AN $16.70 SERVICE INCLUDED IN RATE: Company shall own, operate, and maintain the Custom Residential Street Lighting system using Company's standard street l. ighting equipment, which includes one lamp per standard. DAILY OPERATING SCHEDULE: The daily operating schedule of the above lamps on the all-night (AN) schedule shall be from approximately one- half hour after sunset until one-half hour before sunrise. OUTAGES: If illumination from any lamp is interrupted and said illumination is not resumed within 24 hours from the time Company receives notice thereof from Customer, 1/30 of the monthly rate for such lamp shall be deducted for each night of nonillumination after such notice is received. The above rate schedule has been filed with the Minnesota Public Service Commission effective October 28, 1994. Date June 1~ 1996 Supersedes Rate Schedule C Dated None CIl~{ COUNCIL LEI-fER Meeting of: June 24, 1996 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: I TEM:ANOKA COUNTY JPA SCOREFUNDS BY: JEAN KUEHN BY: E~m~'~-~ ~.-'~-'~:~ ~//~//~ NO: 7-a-4 DATE: JUNE 18, 1996 DAT This Joint Powers Agreement while being issued May 22, 1996 is meant to include all of 1996 calendar year. The County has chosen to delay issuance of the agreement until they receive the full years allotment of SCORE funds from the State of Minnesota to ensure that the funds are actually available. Previously the County wrote two Joint Powers Agreements for the first and second half of the years funding, this single agreement is an effort to be more efficient and avoid duplication of effort. The 1996 Joint Powers Agreement with Anoka County entitles the City to apply for funding for the residential recycling program and the City's recycling drop off center as well as special collections of problem materials (ie., tires & oil filters, fluorescents). The joint powers agreement further specifies that Columbia Heights is entitled to receive reimbursements up to $59~335.52 for eligible expenses specifically related to recycling and waste abatement activities. To receive these funds we must submit substantiating data in semiannual reports and abide by the State statutes regarding recyclable materials and mixed municipal solid waste. RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into the 1996 Joint Powers Agreement with Anoka County to provide cooperation between the City and the County in the implementation of the Residential Recycling Program and to make funds of up to $59,335.52 available as reimbursement for eligible expenses. COUNCIL ACTION: Anoka County Contract # 9(~3213-6 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 23rd day of April, 1996, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF COLUMBIA HEIGHTS, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WI-IEREAS, Anoka County has received $762,937 in funding from the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds"); and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, Tt{EREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. TERM. The term of this Agreement is from January 1, 1996 through December 31., 1996, unless earlier terminated as provided herein. pROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 1,652 tons as established by the County. "Recycling" means the process of collecting and preparing recyclabte materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, and vehicle batteries. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. "Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 24a. "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.931. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 1996 and January 20, 1997: An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of alt recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. Bo Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 1996 and January 20, 1997. Costs not billed by January 20, 1997 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $59,335.52. The project maximum for eligible expenses shall be computed as follows: A base amount of $10,000.00 for recycling activities only; and $6.02 per household for recycling activities only. A supplemental grant of $2,235.04 (hereinafter referred to as a "Supplemental Grant") for problem material management, solid waste recycling and yard waste abatement programs to be disbursed to the Municipality within thirty days of execution of this Agreement. Notwithstanding anything in this Agreement to the contrary, the Municipality shall be entitled to use said Supplemental Grant monies only for eligible expenses paid by the Municipality during the period January 1, 1996, through June 30, 1996, for problem material management, solid waste recycling and yard waste abatement programs. On or before July 20, 1996, the Municipality shall submit a report itemizing the expenditures of the Supplemental Grant monies on a report form provided by the County, together with.receipts verifying said expenditures. Any Supplemental Grant monies not expended by the Municipality on or before June 30, 1996, shall be returned to the County. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the county and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to fmal expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than three years from the last receipt of payment from the County pursuant to this Agreement. AUDIT. Pursuant to Minn. Stat. § 16B.06, Subd. 4, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 9. GENERAL PROVISIONS In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. The Municipality agrees that the Municipality's employees and subcontractor's employees who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. Each Municipality and subcontractor performing work on a public project shall post on the project the applicable prevailing wage rates and hourly basic rates of pay for the County or area within which the project is being performed, including the effective date of any changes thereof, in at least one conspicuous place for the' information of the employees Working on the project. The information so posted shall include a breakdown of contributions for health and welfare benefits, vacation benefits, pension benefits and any other economic benefit required to be paid. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duty signed by the parties. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. 10. 11. 12. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. Nothing in this Agreement shall be construed as creating the relationship of co-parmers, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). INDEMNIFICATION. The County agrees to indenmify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. Nothing in this Agreement shall be construed as creating the relationship of co-partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 10. PUBLICATION The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). 11. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 12. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS By: Dan Erhart, Chairman Anoka County Board of Commissioners Date: By: Name: Title: Date: ATTEST: John "Jay" McLinden County Administrator Date: Date: Municipality's Clerk Approved as to form and legality: Approved as to form and legality: Assistant County Attorney ~UI)~. Pursuant to Minn. Stat. § 16B.06, Subd. 4, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. GENERAL PROVISIONS to In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. Bo No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. CJ The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. Do The Municipality agrees that the Municipality's employees and subcontractor's employees who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. Each Municipality and subcontractor performing work on a public project shall post on the project the applicable prevailing wage rates and hourly basic rates of pay for the County or area within which the project is being performed, including the effective date of any changes thereof, in at least one conspicuous place for .the' information of the employees Working on the project. The information so posted shall include a breakdown of contributions for health and welfare benefits, vacation benefits, pension benefits and any other economic benefit required to be paid. Eo It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. CITY COUNCIL LE1-FER Meeting of: June 24, 1996 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S Items for Cons~deratTon SPECIAL PROJECTS APPROVALs_ NO: // ITEM:ANOKA COUNTY JPA SCORE FUNDS BY: JEAN KUEHN BY:E~'~~'~--<-? NO: 7-a-~ DATE: JUNE 18, 1996 DAT This Joint Powers Agreement while being issued May 22, 1996 is meant to include all of 1996 calendar year. The County has chosen to delay issuance of the agreement until they receive the full years allotment of SCORE funds from the State of Minnesota to ensure that the funds are actually available. Previously the County wrote two Joint Powers Agreements for the first and second half of the years funding, this single agreement is an effort to be more efficient and avoid duplication of effort. The 1996 Joint Powers Agreement with Anoka County entitles the City to apply for funding for the residential recycling program and the City's recycling drop off center as well as special collections of problem materials (ie., tires & oil filters, fluorescents). The joint powers agreement further specifies that Columbia Heights is entitled to receive reimbursements up to $59,335.52 for eligible expenses specifically related to recycling and waste abatement activities. To receive these funds we must submit substantiating data in semiannual reports and abide by the State statutes regarding recyclable materials and mixed municipal solid waste. RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into the 1996 Joint Powers Agreement with Anoka County to provide cooperation between the City and the County in the implementation of the Residential Recycling Program and to make funds of up to $59,335.52 available as reimbursement for eligible expenses. COUNCIL ACTION: AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREE1VIENT made and entered into on the 23rd day of April, 1996, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF COLUMBIA HEIGHTS, hereinafter referred to as the "MUNICIPALITY". WI-IE~, Anoka County has received $762,937 in funding from the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds"); and WlIE~, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: e PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. TERM. The term of this Agreement is from January 1, 1996 through December 31., 1996, unless earlier terminated as provided herein. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 1,652 tons as established by the County. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, and vehicle batteries. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. "Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 24a. "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.931. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 1996 and January 20, 1997: Ao An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of all recyclabte materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. BILLING AND PAYM~.~ PROC~DURI~., The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 1996 and January 20, 1997. Costs not billed by January 20, 1997 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $59,335.52. The project maximum for eligible expenses shall be computed as follows: Ao A base amount of $10,000.00 for recycling activities only; and $6.02 per household for recycling activities only. Co A supplemental grant of $2,235.04 (hereinafter referred to as a "Supplemental Grant") for problem material management, solid waste recycling and yard waste abatement programs to be disbursed to the Mutfieipality within thirty days of execution of this Agreement. Notwithstanding anything in this Agreement to the contrary, the Municipality shall be entitled to use said Supplemental Grant monies only for eligible expenses paid by the Municipality during the period January 1, 1996, through June 30, 1996, for problem material management, solid waste recycling and yard waste abatement programs. On or before July 20, 1996, the Municipality shall submit a report itemizing the expenditures of the Supplemental Grant monies on a report form provided by the County, together with .receipts verifying said expenditures. Any Supplemental Grant monies not expended by the Municipality on or before June 30, 1996, shall be returned to the County. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the county and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than three years from the last receipt of payment from the County pursuant to this Agreement. AUDIT. Pursuant to Minn. Stat. § 16B.06, Subd. 4, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State o.f Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 9. GENERAL PROVISIONS In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action sO that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. The Municipality agrees that the Municipality's employees and subcontractor's employees who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. Each Municipality and subcontractor performing work on a public project shall post on the project the applicable prevailing wage rates and hourly basic rates of pay for the County or area within which the project is being performed, including the effective date of any changes thereof, in at least one conspicuous place for .the~ information of the employees working on the project. The information so posted shall include a breakdown of contributions for health and welfare benefits, vacation benefits, pension benefits and any other economic benefit required to be paid. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. Go Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. 10. 11. 12. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. Nothing in this Agreement shall be construed as creating the relationship of co-partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). INDEMN/FICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its Public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. above: IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written COUNTY OF ANOKA CITY OF COLUMB~ IttglGHTS By:, Dan Erhart, Chairman Anoka County Board of Commissioners Date: By: Name: Tide: Date: ATTEST: John "Jay" McLinden County Administrator Date: Date: Municipality's Clerk Approved as to form and legality: Approved as to form and legality: Assistant County Attorney CITY COUNCIL LETTER Meeting of: June 24, 1996 AGENDA SECTION: NO. ITEM: Authorization to Hire Additional NO. CSO Using Funds Previously Budgeted For in the 1996 Budget. ~. ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnson~.~ DATE: June 19, 1996 CITY MANAGER APP tOVA . ,/7 At this time, the department has one open sworn position that has not been filled. We intend to fill this position after the first of the year. The department has determined that we have an immediate need for a civilian community service officer (CSO). This CSO would be placed in charge of the department's property and evidence, assist with the scheduling of community policing events and activities, assist the investigation section and investigation clerk with some duties, assist the records section with some duties, and perform some data entry functions. This position would also rotate through the liquor store detail and Murzyn Hall details. We would also have the person be flexible so they may fill in if needed for a sick or vacationing CSO. The estimated costs of this position for the remainder of 1996 is $14,000. We have requested continued funding for this position in the 1997 budget. I have met wkh Finance Director Bill Elrite and Acting City Manager Mark Winson reference the funding of this position and we all feel comfortable that the funds are available within our current budget to handle this additional position. RECOMMENDED MOTION: Move to approve the hiring of an additional community service officer using funds previously budgeted for in the 1996 Police Department budget. TMJ:mld 96-280 COUNCIL ACTION: Il It m m m~ m m m C Il 0 II I! Il It 0 II II --~ II 11 m II ° I1 II II II Oa I1 I1 II 4~ 000000000000000000~ II II II II II II !! ! o C 88~© ~ ~88 ffl CITY COUNCIL LETTER Meeting of: June 24, 1996 AGENDA SECTION: NO. ITEM: Authorization to Hire Additional NO. CSO Using Funds Previously Budgeted For in the 1996 Budget. '~. ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnson. ~ DATE: June 19, 1996 c>~U CITY MANAGER _ APPROVAId. ,,"7 At this time, the department has one open sworn position that has not been filled. We intend to fill this position after the first of the year. The department has determined that we have an immediate need for a civil/an community service officer (CSO). This CSO would be placed in charge of the department's property and evidence, assist with the scheduling of community policing events and activities, assist the investigation section and investigation clerk with some duties, assist the records section with some duties, and perform some data entry functions. This position would also rotate through the liquor store detail and Murzyn Hall details. We would also have the person be flexible so they may fill in if needed for a sick or vacationing CSO. The estimated costs of this position for the remainder of 1996 is $14,000. We have requested continued funding for this position in the 1997 budget. I have met with Finance Director Bill Elrite and Acting City Manager Mark Winson reference the funding of this position and we all feel comfortable that the funds are available within our current budget to handle this additional position. RECOMMENDED MOTION: Move to approve the hiring of an additional community service officer using funds previously budgeted for in the 1996 Police Department budget. TMJ:mld 96-280 COUNCIL ACTION: WI t'TI I rrl:~ CITY OF COLUMBIA HEIGHTS Meeting of: June 24, 1996 AGENDA SECTION: C~~ ~d~$'m~~ ORIGINATING DEPT. :/~% CITY MANAGER NO: 7 Comm. Deveto Dept~.//t ~1 ~ APPROVALS. _ ~ ~~ ~ ~'~ ~ ~ BY: T ina Good~ ) BY: ~ ITEM: NO: ~ ~ DATE: June 21, i~6 >tf - ~/~, , As part of the Livable Communities Act sponsored by the Metropolitan Council the City of Columbia Heights is required to submit a housing plan. The attached document is the plan complied by the Community Development Department. The Housing Plan begins with a brief summary of some census statistics related to population, households, incomes, etc. in Columbia Heights. The introduction also discusses the current inventory of housing stock and the condition of housing. The second section describes the City's 3-year housing plan. Each program the City administers is mentioned with information on who is eligible and the length of time the program will be available. This plan does not discount the fact that the City is also pursuing other governmental or agency programs. If other programs are developed our housing plan will be adjusted accordingly. RECOMMENDED MOTION: Move to approve the Housing Action Plan for the City of Columbia Heights participation in the Metropolitan Council Livable Communities Act. COUNCIL ACTION: ~bt\council.for CITY OF COLUMBIA HEIGHTS HOUSING PLAN community Profile The City of Columbia Heights is currently completing a housing study which analyzes the social and economic factors of the community, as well as the condition of the housing stock. A windshield survey was completed during the summer of 1995, which rated all housing within the city. As the housing study is not yet completed in final form, an overview of Columbia Heights follows, which addresses community factors related to affordable housing. Columbia Heights is an inner ring suburb situated in southern Anoka County. The city encompasses an area of 3.5 square miles and has a population of 18,910 with 7,766 households. Columbia Heights borders Minneapolis on the south and is only five miles from downtown Minneapolis and 15 miles from downtown St. Paul. Columbia Heights is a fully built inner-ring City with only scattered sites available for single family housing. Existing housing stock requires an ongoing redevelopment strategy to assist with maintenance of the housing stock. The City is experiencing an increase in age of the population with a reduction in the number of households. Columbia Heights compares very poorly to the Metro Area and Anoka County in terms of median income levels. The median household income in Columbia Heights is $30,469 compared to Anoka County at $40,076 and the Metro Area at $36,678. Another factor to consider is that while Columbia Heights ranks poorly in terms of comparison of income with the County, Anoka County also has the lowest per capita income in the seven county Metro Area. Income levels of households in Columbia Heights shows that 26.6% earn less than $17,500 and another 22.3% earned between $17,500 and $29,999. This amounts to 48.9% of the households in the City earn less than $30,000 a year. These statistics indicate that nearly half of the households are deemed low income and a quarter are considered lower income. Columbia Heights has a high percentage of its' residents considered to be living in poverty conditions. Of the six income categories of poverty, Columbia Heights rated higher than Anoka County and the Metro Area in all cases. As mentioned earlier, Columbia Heights is experiencing an age migration. The City has seen large losses (since 1980) in the ages 6-17 and 18-24, 32% and 38%, respectively. The reduction in these age groups illustrates a migration of families with children out of the city. The only large increase was in the age group of over 65 (46%) o Housing in Columbia Heights is very affordable. The median value of homes is $73,600 (1990 Census) which is lower than other "inner ring" suburbs. The 1990 median value of owner occupied housing units in the Twin City Metro Area was $89,211. This was higher than the median value of Anoka County which is $88,880. Affordable housing has been deemed by the Federal Department of Housing and Urban Development to be housing that costs no more than thirty percent of a household income. Using the Metro Median household income level of $36,678, a Metro median home value benchmark has been established. In order to reach a median income value of $36,678 an affordable median value house in the Twin Cities Metro Area cannot exceed $110,000. The Columbia Heights median housing value is more than $35,000 below the Metro benchmark figure. The City also well exceeds the benchmark established by the Metropolitan Council for providing affordable owner-occupied and rental housing. The Metropolitan Council uses a benchmark of 77-87% for affordable owner-occupied and 45-50% for affordable rental. The City currently indexes 96% and 58%, respectively. There is a substantial number of households, both owner and renter occupied which are paying over 30% of their income for housing cost. According to 1990 Census data, 11.7% of all owner occupied households are paying over 30% of their income for housing, while 31.7% of renter occupied households are paying over 30%. Columbia Heights exceeds the Metropolitan Council benchmarks determined for life cycle housing and owner to renter mix of housing. Life cycle housing issues address the need for different types of housing to accommodate all people in a community. Varying age groups tend to live in different housing units. Therefore, the housing needs of a community can be estimated by tracking the changing age of the community. People aged 20-24 tend to live in apartments. First-time home buyers are usually age 25-34. As families get larger and a stable income is secured, a larger home is later purchased to accommodate the size of the family. This occurs when the head of the household is usually between 35-54. People aged 55-64 are considered "empty nesters" and in this age group children are moving out and leaving the parents with a house too large for themselves. This creates a demand in this age bracket for well kept, smaller, finished homes. When people reach ages 65 and older they tend to move into apartments, townhomes and condominiums to free themselves of maintenance and yard keeping responsibilities. The traditional housing unit is the single-family detached home. It is still the most common of housing types, but recent trends have increased the demand for non-traditional housing units. These trends are due to the increase in the divorce rate, the increase of senior citizens, the preference to wait before getting married, and families having fewer or no children. These trends have increased the amount of people seeking temporary living arrangements. For this reason, it has become a necessity for a city to offer a good diversity in it's housing stock to accommodate the needs of its residents. The need for diversity in the housing stock has to be present in the owner occupied units as well as the rental units of a city. This is due to several different reasons. First, the equity involved in owning a housing structure promotes buying. The increased demand of non-traditional units has greatly increased the equity in these units, hence more people today opt to buy, rather than rent. Secondly, younger people still prefer to rent, as do people with jobs that require relocation. Finally, the high divorce rate of today also has increased the number of people looking to rent. In considering these elements a look at the diversity of housing types has to include information about rental properties as a percentage of all the housing units. In Columbia Heights, 35.9% of housing units are single family detached and 32.3% are rental. The percentages of single family detached and rental occupied dwelling units meet the benchmark determined by the Metropolitan Council. Columbia Heights is old compared to other inner ring cities. Housing units greater than thirty years of age have become a benchmark factor in determining the housing conditions of a city. This is a result of the necessary repairs and deteriorated conditions frequently exhibited by the housing. In Columbia Heights, 57 percent of the housing units are more than 30 years old. The oldest housing is located in the southwest quadrant of the City, while the newest housing was built during the 1980's and is located in the northeast quadrant. Efforts to improve housing conditions and eliminate blighted properties have been successful in Columbia Heights. During 1993 a Sheffield Neighborhood Revitalization Plan was developed. This area suffered from substantial blighting conditions and was in need of immediate revitalization. The Sheffield Neighborhood is an area of five (5) City blocks where numerous duplexes deteriorated because of poor maintenance and these units became a blighting influence to the entire neighbor- hood. Moreover, higher crime rates were experienced in this neighborhood. In order to revitalize the area the City acquired 20 duplexes (within a two block area) and removed them. The upper level of these duplexes were removed and sold for low income housing in other Metropolitan Area cities. The vacant blocks were subdivided into eighteen (18) lots for single family construction. This redevelopment program has had tremendous success restoring the balance of housing within this neighborhood to a level more typically found in lower density residential areas throughout the City. It is expected that as a result of the City acquisition and conversion of 20 duplexes to new single family homes, that the Sheffield Neighborhood will become more stabilized. In addition, the City is in the process of acquiring three more duplexes which will also be sold for redevelopment of single family homes. A four-plex at 4607 Tyler Street has been acquired and was renovated with HOME funds and is used as a rental complex for seniors. A combination of city, CDBG and HOME funds have been used to acquire and remove duplexes from the properties in the Sheffield Neighborhood during the past two years The City also has a list of about sixteen (16) properties scattered throughout the City that are available for single family construc- tion. These lots came available as the City purchased deteriorated properties. These properties are available to the public to purchase, although they are restricted to only single family development. As Columbia Heights is completely developed, these lots provide the only areas for new home development. The City has done extensive work on analyzing the condition of the existing housing stock. A windshield survey was completed furing the summer 1995. Only exteriors were rated and emphasis was placed on homesteaded properties. Currently all rental housing is under scrutiny of rental licensing and inspections, therefore, rental property was excluded from the survey. The owner occupied homes were rated on a scale of "good", "fair", and "poor". Homes rated "good" have well kept exteriors meaning the siding, paint, windows, cement, foundations, roofing, window trim and landscaping are all in good condition. A house was given a "fair" rating when one or two of the above listed items (or other items) are in need of repair and maintenance. These homes are showing their age. Most of the repairs that are needed are minor, but if completed, would be a definite upgrade for the property. If these necessary improvements are left unattended, they will become a concern for the future. A "poor" rating was given to homes exhibiting a definite need for serious upgrades in more than two of the survey categories. These homes have become an "eyesore" and are negative- ly affecting the neighborhood. A total of 5,779 dwellings were rated in the windshield survey. A total of 1,241 properties were rated good (21.5%), 3,913 were rated fair (67%) and 625 were rated poor (10.8%). The largest amount of housing units were labeled in fair condition. One important cause for this is the age of housing. The "fair" rating was applied to aged properties in need of upgrades and repairs to the exterior and interior. On the exteriors wear and tear is evident, such as peeling and chipping paint on the house, door frames and window frames. Roofs are often in need of repair and replacement. Foundations, steps and other concrete is cracking, chipped, or has holes causing potential hazards. Windows are old and most likely leaking and need replacement, siding is in poor condition, paint is often needed, and pieces of siding are chipped and cracking. The overall appearance of these homes could be greatly enhanced with some exterior improvements. Home improvement programs are very effective in Columbia Heights because of the large amount of housing needing maintenance related repairs. Poor structures are those that have deteriorated to the point that they are a blighting influence for the neighborhood. The effect on the neighborhood where these properties are left can potentially be a decrease in property values and make bordering properties more difficult to sell. Over the past 2-3 years the City has been acquiring some of the most severe properties through condemnation procedures. These lots were cleared and marketed for single family development. Other homes were abandoned by the owner. At such time as the mortgage reverts back to HUD, they will then clear the structure off the property and sell the lot on the open market or to the City. THREE YEAR HOUSING ACTION PLAN HOUSING PROGRAMS The city of Columbia Heights offers a wide variety of housing programs related to rehabilitation, ownership and construction. Several programs that will be described have been in place for a number of years, while others are newer programs that the City expects to maintain. The following is a list of programs that will serve as our housing action plan to maintain the benchmarks established by the Metropol- itan Council for Columbia Heights. The areas Columbia Heights will be reaching through programs include housing assistance, housing development, maintenance and rehabilitation, and local initiatives. The programs outlined here will represent a three year time frame for the plan. The plan can then be adjusted with the addition or elimination of any funding for programs. This three year period does not discount the fact that the City is always pursuing new programs from government agencies and other sources, especially in the area of housing rehabilitation which is the greatest need. A. Housin~ a~sistance Proqrams Section 8 Certificates and Vouchers The Columbia Heights EDA administers an average of 142 Certificates and Vouchers for the Metro Housing and Redevelopment Authority (HRA). The Section 8 program assists families, elderly and people with disabilities with their rent in the private market. This allows the participant to pay 30% of their income in rent with the EDA paying the balance directly to the property owner. The funds from this program are allocated by the U.S. Department of Housing and Urban Development (HUD). Participants are not screened for suitability as tenants. They are determined by a process of verifications to be qualified to receive a subsidy. The owner/manager would need to screen a Section 8 recipient as they would any other possible tenant. The tenant is now responsible for a damage deposit amount the same as a non-assisted tenant and the owner/manager is responsible for collecting this and additional damage amount from the participants. The owner can now use a lease of their own, but must also sign a lease addendum with Section 8. Contracts with the Section 8 Department must also be signed and the Annual Adjustment factors must be used for yearly rent increases~ The city of Columbia Heights EDA also administers 50 Vouchers and Certificates through our own program. The program is the same as that administered through the Metro HRA, however, the EDA is responsible for additional administration such as distributing the funds for our participants, as well as conducting hearings, briefings and maintaining our own waiting list. The Section 8 program of Columbia Heights will continue to apply for additional certificates and vouchers from the Department of Housing and Urban development. Our goal through 1999 would be a minimum of 50 additional certificates and vouchers. This is contingent upon funding. First Time Homebuyer ProGram.. The Minnesota Housing Finance Agency (MHFA) administers an annual First Time Homebuyer Program that the city has participated in for the last 5 years, cities apply for funding each year and once allotments are determined and money is available, participating lenders distribute the mortgages to qualified applicants. Mortgages are fixed interest rate, monthly payments with a 30-year term from FHA, VA, FmHA, conventional, or uninsured conventional loans. Interest rates are usually 1 to 1 1/2 percent below the market rate. The maximum purchase limit of a house is $95,000 and is limited to existing structures only. The maximum household income to qualify is $43,650. This year (1996) the City received an allocation of $413,052 and funds were utilized within the first two weeks of availability. Over the past 13 years (since the first allocation in 1982) the City has utilized over $24,649,379 in First Time Homebuyer Funds. The city expects to participate in this program for as long as the financing is made available. Parkview Villa Housinq Complex Since 1975, the city has provided quality low income housing for senior citizens. Parkview Villa North houses 101 units in a nine story facility. Parkview Villa South was constructed in 1991 and provides an additional 45 units. Since 1993, Crest View Lutheran Home has con- tracted with the former HRA to provide all on site management of the facility. Residents of Columbia Heights over age 62 or disabled/handicapped do have a local preference. Rents for each unit are based on 30% of total household income and eligibility criteria is set by the Department of Housing and Urban Development. The City of Columbia Heights is also examining proposals from private sources for additional senior housing to be built in the City. B. HOUSING DEVELOPMENT PROGRAMS Homebuyer Tax Break Proqram This is a new program in Columbia Heights that is available to home buyers who purchase a home in the southeast corner of the City between September 2, 1995 and July 1, 1997. A new home buyer will receive a State Income Tax Exemption for five years with this new program sponsored by the Metropolitan Council. The maximum exemption is $15,000 for people married and filing jointly with an income of $60,000. The maximum exemption for an unmarried, head of household, is $12,500 with an income of $50,000 or less. An application must be filed with the Anoka County Assessor by the new owner. These forms and additional information, including eligible properties, are available in the Community Development Department. Habitat for Humanity During 1995 and 1996 the City has sold six lots to Twin cities Habitat for Humanity for new home construction. These homes are constructed by volunteers and the low income families that will be purchasing the dwelling. Families that are selected by Habitat for Humanity for the home are responsible for a certain number of hours worked. These families pay for the mortgage, but if they were to move, the property must be sold back to Habitat for Humanity so that the constructed dwelling always assists a low income family. Construction has begun on three lots and the remaining three will be completed in 1997. However, Habitat for Humanity is also looking at other lots throughout the City to purchase from private owners and, as mentioned previously, these homes will maintain their assistance to low income families. The City of Columbia Heights may also consider applying for the Metropolitan Councils Local Housing Incentives Account for the development of new housing that would meet our life-cycle housing goal. C. HOUSING MAINTEN~NCE, REHABILITATION ANDREDEVELOPMENTPROGRAMS Deferred Loan Proqram MHFA The Deferred Loan Program is funded by the MHFA and provides zero-interest loans to eligible homeowners. The loan needs to be repaid if the homeowner moves, sells or otherwise conveys their interest in the property during the 10 year term. The loan amount can be from $500 to $10,000 and must be used for any permanent, general improvement which increases the safety, health or habitability of the dwelling unit. Primary concerns include those items which will correct code violations, fire safety or energy efficiency. Adjusted gross annual income for this program is $10,000 or less and funding is limited. Applications are taken on a first-come, first- serve basis. The process is longer than for other programs because the Economic Development Authority (EDA) staff inspect the property to assess the extent of work needed and the homeowner is required to obtain a minimum of two estimates. The City of Columbia Heights has been administering the deferred program since 1976. This program targets very low-income homeowners. Often these are elderly who have been in their homes for a number of years and not had work done recently. Over $360,000 in Deferred Loans have been given to 115 homeowners in the last 19 years. We anticipate an average of 6 loans per year with a minimum of 18 deferred loans in the next three years. Home ImDrovement Loan Proqram Since 1979 the city of Columbia Heights has participated in the Great Minnesota Fix-up Fund home improvement loans aimed at low to moderate income homeowners. Since that time over $900,000 has been given in loans to 166 families. The Home Improvement Loan Program is funded by the Minnesota Housing Finance Agency (MHFA) and provides low- interest loans to eligible homeowners. The loan amount can vary from $500 to $15,000 with terms from 1 to 15 years. The unit to be improved must be owner occupied, with a gross annual income of $44,000 or less. The interest rate varies from 2 - 8% and is based on the gross annual income. Improvements must be permanent such as doors, windows, insulation, furnace, water heater, garages, etc. The city anticipates administering a minimum of 30 loans over the next 3 years, depending upon availability of funding. Because the income limit is higher, a number of residents who we hope to target for this program are family households who wish to remain in Columbia Heights and yet feel their home needs maintenance. Deferred Loan/Grant Proqram/CDBG This deferred loan program is funded under the Anoka County Community Development Block Grant (CDBG) Program and provides a 50% grant if they move, sell or otherwise convey their interest in the property during the 10 year term. Repayment of the grant portion is based on the number of years the homeowner has occupied the property after receipt of the grant. The 50% deferred loan portions paid back upon sale or transfer of the property. The loan amount can be from $500 to $15,000 with an interest rate of zero. The adjusted gross annual income must fall within certain limits. Improvements must be for any permanent, general improve- ment which increases the safety, health or habitability of the dwelling unit. Primary concerns would be items which would correct code violations, fire safety or energy efficiency. The time frame is longer than for some of the other programs as EDA staff inspects the property to assess the amount of work needed. The homeowner is required to get a minimum of two bids. The CDBG rehabilitation program has been administered by the City of Columbia Heights since 1978, awarding over $850,000 to 159 very-low income families. There is a waiting list for this program. We expect to be able to serve a minimum of 12 loans over the next 3 years. This program, when combined with the Deferred Loan Program, really focuses on our very low to low income households, who often have difficulty getting assistance through traditional lenders. Home Enerq¥ Loan ProGram The program which has no income guidelines is the Home Energy Loan. The Home Energy Loan is also funded by M~FA and is available to owner occupied single family proper- ties. The loan amount can vary from $1,000 to $5,000 over 1 to 5 years. The interest rate is 8% and the repairs must be energy related improvements such as doors, windows, insulation, furnace, and water heater. Because of lack of income guidelines, this program benefits the entire community. Over the next 3 years we anticipate administering 15 home energy loans. 5. Rental Rehabilitation The Minnesota Fix-up Fund will provide loans to owner occupied rental buildings up to 4 units. The City also participates in the Rental Rehabilitation Loan program which assists owners with necessary repairs. Dependent upon funding, the City anticipates administering 6 Rental Rehabilitation loans over the next 3 years. Housinq Maintenance Code and Rental Rehabilitation Loans The City of Columbia Heights enforces a local Housing Maintenance Code. Rental housing is inspected on a regular basis while owner occupied housing is inspected on a complaint only basis. The Fire Department currently administers the Housing Maintenance Code. This involves conducting inspections before a license can be issued and reinspects if needed. In Columbia Heights there are 702 licensed buildings with 2 or less units. Some of these are owner occupied duplexes. Multiple family rentals in Columbia Heights total over 1,500 units that are licensed. There are consistently a higher number of code violations in multiple unit dwellings than in 2 or under rentals. The Housing Study also determined that Columbia Heights has a good amount of affordable housing units with a strong diversity of housing types. housepln CITY COUNCIL LETTER Meeting of: June i~, 1996 ORIGINATING DEPARTMENT CITY MANAGER AGENDA SECr_r . s:TIC)N FOR CONS IDERATI ON NO. "'/ BID CONSIDERATION POLICE APPROVAL: BY: Thomas M. Johnson~ j~) BY: May 30, 1996 v ~. DATE: ITEM: Authorization to Purchase Laser NO. Speed Gun "/, B.' [ ) DATE: The technology in speed enforcement has grown over the years, and this growth has been primarily in radar use. Technology in radar has peaked with growth only in miniaturization of hardware and not methodology. An added tool that has become more prominent in speed enforcement is the laser gun. The advantage in the use of such a device is that speed enforcement is now workable on heavily traveled roadways. In high traffic volume situations, traditional radar is not useable because the radar beam is too wide, making it almost impossible to determine the speed of a specific violator. With the laser unit, a police operator can point at a specific violator and receive a speed reading of only that motorist. The laser beam at a distance of 1000 feet is only three feet wide. What this means is that our department can become increasingly proactive with speed enforcement on the major highways that go through our city, such as Central and University Avenues. The laser has additional functions besides speed detection. It can be utilized as an instant range or distance finder, thereby allowing accident scenes or crime scenes to be measured and cleared more quickly. This system is referred to as "Quickmap." An additional computing device attaches to a laser unit and logs every measurement the operator chooses. Later, this data is easily downloaded to an in-house police department computer for mapping and analysis. The laser detection device has been used throughout the country and has been proven to be an excellent tool in the area of traffic speed control, enforcement, and prosecution. The manufacturer of the unit we wish to purchase has offered free training to our department in the form of training one officer to be a trainer. We plan on making use of this offer if permission to purchase is granted. Only one other brand laser speed unit has been tested by the Minnesota State Patrol and they found the LTl unit far superior in price and performance. Laser LTI 20-20 Marksman speed gun $3,925 Quickmap package with software versions #1597 and g2170 $2,685 Auxiliary battery with walt charger $85 Total $6,695 Funding for the purchase of the laser unit and accompanying "Quickmap" add-on would come from the $5,000 Tri-City American Legion donation. The remaining funds of $1,695 would be moved from the Police Department Capital Equipment Replacement Fund for a 1996 budgeted new radar replacement. We have checked the State and Hennepin County bid sheets and this item is not listed. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Laser Technology Inc. of Engelwood, California, to purchase one laser speed gun, wall charger, and Quickmap package at a cost of $6,695, with funding of $5,000 from the Tri-City American Legion donation and $1,695 from the Capital Equipment Replacement Fund 431-42100-5180. TMJ:mtd 96-244 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: June 24, 1996 AGENDA SECTION: NO. 7 ITEM: Upgrade to Police Dept. TI NO. Computer '7./~, 2Z,. ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnso_n/x~C~ DATE: June 17, 1996 t/~'\/ CITY MANAGER In the 1994 and 1995 capital equipment outlay budgets, Fund 431, the Police Department included $30,000 for a new computer to replace the Texas Instrument (TI) mini-computer in 1996. In the preparation of the 1996 capital equipment budget, this upgrade was inadvertently deleted from the capital equipment budget. At this time, there is still adequate funding in the total fund balance for an upgrade to the TI computer. The minimum upgrade needed is to increase the hard disk data storage at a cost of approximately $4,000. Although the computer is getting old and is technically obsolete, by upgrading it, the department should easily get one or two more years of service from the unit. Staff have reviewed alternatives to replace the TI computer with a state-of-the-art system. The present cost on this type of replacement would be approximately $75,000; however, it appears that within the next year or so there will be more economical PC-based systems on the market that will adequately fulfill our needs. Subsequently, it is staff's recommendation to go with an upgrade of the hard disk on the current system and delay a major upgrade until a PC-based system is available. RECOMMENDED MOTION: Move to appropriate $4,000 in the capital equipment fund for the purchase of a computer hard disk upgrade to the Police Department TI computer, and to authorize the Mayor and City Manager to enter into an agreement with Masys Corp. to install this hard disk upgrade. WE/TM J/mid 96-275 COUNCIL ACTION: CITY COUNCIL LETTER Meetin~ of: '6/24/96 NO. "~ PUBLIC WORKS ITEM: AUTHORIZATION TO PURCHASE TRAILERS BY: M. Winson A-/'I~'" BY: NO. "/, ~,~ o DATE: 6/18/96 Staff had budgeted funds for purchase of two trailers in 1996. One trailer is a replacement for Unit #230 utilized primarily by the Parks Department for transportation of equipment to park sites. The existing trailer is undersized for the intended use and therefore is does not get the usage it should. Requests for quotation were responded to by three vendors, (see attached summary). The iow quotation was submitted by Ace Trailer Sales in the amount of $3,445.0 plus tax of $223.93. The amount budgeted is $3,500. It is anticipated that the existing trailer can be sold at auction for $ t,000 or so. Staff recommends purchasing the trailer from Ace Trailer Sales based on their quotation. The other trailer is a new acquisition to be used for transporting the large pavement roller. Currently the roller is transported to the job site on the bobcat trailer which is undersized for this application. Requests for quotation were responded to by four vendors, (see attached summary). The low quotation was submitted by Ace Trailer Sales in the amount of $4,295.00 plus tax. With the electric brake option the total is $3,895.00 plus sales tax of $253.18. The budgeted amount for this purchase is $6,000. Staff recommends purchasing the trailer form Ace Trailer Sales based on their quotation. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to purchase a 1996 DCT 116LS trailer from Ace Trailer Sales based on their quote of $3,445.00 plus sales tax, funding to be from the General Fund Capital Equipment Replacement Fund 431. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to purchase a 1996 Kiefer Industrial trailer from Ace Trailer Sales based on their quote of $3,895.00 (~vith electric brake option) plus sales tax, funding to be from the General Fund Capital Equipment Replacement Fund 431. COUNCIL ACTION: " CRT'( OF COLUMBIA HEIGHTS 837 38TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA, 55421 ONE NEW 83" X 16~ 7,000 LB. CAPACITY TANDEM AXLE (FOUR WHEEL) EQUIPMENT TRAIL.Sq INFORMAL QUOTES DUE FRIDAY, MAY 31, 1996 ACE TRAILER i SCHIFiSK'Y SALES ~ ROADMASTER MAKE/MODEL BASE BID OPTION 11 -A TRADE IN OPTION 11-B MFG STD COLOR ACRYLIC ENAMEL TOTAL BID SALES TAX ITEM 2-A MINIMUM DECK WIDTH 83" ITEM 6-A SURGE BRAKES ITEM 2-B BOLT & TAB SYSTEM TO HOLD DECK ESTI MATED TI ME OF DELN'ER¥ 1996 DCT 1t6LS INCLUDED 8t" DECK'.h'IDTH OVERALL WIDTH UNDER 102' ELECTRIC BRAKES (SURGE BRAKES NOT LEGAL) 45 DAYS A.R.O. 1996 ROADMASTER FT-~ (NOT ADDRESSED) $4,,57O.OO ELECTRIC BRAKES ST. JOSEPH EQUIPMENT 1996 FELUNG FT-7E ($1,18,.9,oo $25o.oo i 82' DECK '¢,q DTH SELF-DRILLERS I.LO. BOLT AND TAB 40 DAYS A.R.O. 30-60 DAYS A.R.O. '-' ~ CITY OF COLUMBIA HEIGHTS 637 38TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA, 55421 ONE NEW 82" X 14', 10,000 LB. CAPACITY TANDEM AXLE (FOUR WHEEL) TiLT BED EQUIPMENT TRAILER iNFORMAL QUOTES DUE FRIDAY, JUNE 7, 1996 MAKE/MODEL BASE BID OPTION 8-A ELECTRIC BRAKES W/STAINLESS STEEL BATTERY BOX TOTAL BID ACE TRAILER SALES 1996 KIEFER INDUSTRIAL 84,295.00 ($400.00)~ POLYETHYLENE BOX $3,895.00i SALES TAX ITEM 2-A MINIMUM DECK WIDTH 82" ITEM 2-C 8253.18 80" DECK WIDTH TO MEET 102" OVERALL WIDTH I BOLT & TAB SYSTEM HOLD DECK DOYEN i ESTIMATED TIME OF DELIVERY 45 DAYS A.R.O. ST. JOSEPH EQUIPMENT t 996 QUiP MET T10 DDT $4,795.00! (s2oo.oo) $4,795.001 $311.68 'O' RINGS ARE ON OUTSIDE OF FRAME 45-60 DAYS A.R.O. SCHtFtSKY ROADMASTER 1996 ROADMASTER 80.00 85,170.00 $336.05 40 DAYS A.R.O. ST. JOSEPH EQUIPMENT 1996 FELLING FT-12 tT $6,630.00 $330.00 $6,630.00 $430.95~ 80" DECK WIDTH OF USABLE SPACE I -DR ~ILLERS 21-30 DAYS A,R.O. CITY COUNCIL LETTER Meeting of: 6/24/96 AGENDA SECTION: 7b'-~ ~ (.z>o~, r~cq'~-~-'r-ioM ORIGINATING DEPARTMENT: CITY MANAGER ITEM: AWARD OF 1996 MISCELLANEOUS BY: M. Winson NO. CONCRETE REPAIRS PROJECT #9600 DATE: 6/19/96 DA w. On January 22, 1996, Council authorized staffto seek sealed bids for the 1996 Miscellaneous Concrete Repairs and Installations, Municipal Project #9600. Specifications were sent to four companies. Three sealed bids were received for the bid opening on May 16, 1996 at 9:00 a.m. On May 28, 1996, Council rejected bids and authorized staffto rebid the project. Specifications were sent to four companies. Two sealed bids were received for the bid opening on June t8, 1996 at 2:00 p.m. Staff is recommending award of the Total Base Bid to Gunderson Brothers. RECOMMENDED MOTION: Move to award the 1996 Miscellaneous Concrete Repairs and Installations, Municipal Project #9600, to Gunderson Brothers Cement Contractors Company, Inc. of Minneapolis, Minnesota, based upon their low, qualified, responsible Total Base Bid in the amount of $12,783.00 with funds to be appropriated from Fund 401-59600-4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. MAW:jb 96-267 COUNCIL ACTION: Z oo oo oo OO O0 ,,' ,,' o o oO O0 O0 O0 0 o O0 O0 oo LOLO ,r--CO 0 CD O0 C'd 'el' O0 '~-- C~I · G~- ,~:~- O0 O0 0 0 LO 0 0 CO 0 {.-. 0 0 z TO: FROM: DATE: RE: CITY OF COLUMBIA I-IEIGHTS MAYOR AND CITY COUNCIL MARK A. WINSON, ACTING CITY MANAGER June 21, 1996 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF JUNE 24, 1996 1) PROPOSED CHANGE TO MCTO ROUTE 10 The City has been contacted by the MCTO regarding a proposed change to Route 10. Currently the route runs west on 44th Avenue, south on the University Frontage Road and east bound on 40th Avenue. There are 64 daily trips Monday thru Friday, 45 trips on Saturday and 21 trips on Sunday. The proposed route would both east and west on 44th Avenue and would no longer nm on the Frontage Road or 40th Avenue. This would double the number of buses running on 44th Avenue and significantly reduce bus traffic on 40th Avenue. Route 18 would still be accessed on 40th Avenue and the frequency of trips may be increased if there is a demonstrated need. Riders needing the Route 10 bus would have to walk to 44th Avenue and there would no longer be pickup/drop off on the Frontage Road between 40th and 44th Avenues. There will be some riders that will feel that this change is a major inconvenience. The Council may wish to hold a public hearing on the change and have representatives of the MCTO present or may wish to refer the issue to the Traffic Commission for review and a Public Hearing. 2) AFTER SCHOOL YOUTH ENRICHMENT GRANT The group of organizations working on this grant has met this last week and will have another meeting next week to finalize the grant application. The group includes the City, School District, Library, YMCA, local churches and youth. The grant application will be in by the closing date of June 28th. 3) WADING POOLS Public Works crews have been working diligently to ready the pools for opening. The weather has not been totally cooperative, but we are still hoping to open by the end of the first week of July. 4) US WEST VS. REDWOOD FALLS Please see the attached correspondence from the LMC regarding US West's suit again~ the City of Redwood Falls over control of local right-of-way. 5) POPULATION AND HOUSEHOLD ESTIMATE Please see the attached correspondence from the Met Council regarding their estimates for 1995. information contrary to their estimate the City will not dispute the nmnbers. As we have no 6) BUILDING INSPECTOR ILLNESS The City's contract Building Inspector suffered a heart attack on June 20. At this time, we do not know his condition and are taking steps to cover this activity until he can return to work. 7) HIGHWAY 65 SIGNALS MnDot has informed the City that they are contemplating replacing many of the signal heads on Central Avenue in 1997. They would like to include the protected left roms at 49th and 40th Avenues in that project. The Emergency Vehicle Pre-emption installation and the 39th and Stinson signal would not be effected by this and installation is expected to be approved for fall construction. Staff will be meeting with MnDOT soon to determine if we do indeed want to wait on the 40th and 49th changes until next year. 0~/07/~ 11:1~ MINNESOTA ASSOCtATION 'oF COMMUNITY TELECOMMUNICATIONS ADMINISTRATORS MEMORANDUM NSAC/NSCC Ro$~pwood Office Plozo 17t.7 West county Rood B Suite 300N, Rosevltle, MN 5511 3ale, phone: (612) 635-0306 · Fox', (~12) 635-0307 to; Legislative Committee from; Coralie Wilson Presldent US West Correspondence subject: date: June 7, _!9~96 . ........ . __ Some if not all of your mayors may have ~ecaived the attached letter from US West. Although the League is preparing a response, pi. ease remind your mayors and city council members that US.West Initiated the hostilities by filin~ its petition at the PUC and calling the cities' efforts to protect thair public rights-of-way "draconian measures," and by filing a lawsuit against tl~e city of Redwood Falls. Note that the date of the letter is May 31, the day the Judge P~mtcd u~ Rooy¢lcd Papo~ 11:19 NSAC×NSCC COMMUNICATIONS May 31, 1996 Robert Benke, Mayor City of New Brighton 803 gth Avenue N.W, New Bfighton MN 55112-2792 Dear Mayor Benke: As part of my ongoing efforts to provide you with update~ on various issues concerning telecommunications, I am writing to advise you of recent activities r~garding the public fi~ht-of-way. As you may know, U $ WEST Communications is working with thc Publiv Utiliti~ Commission, th ' atlon, the Departmet~t of Public Services and ~(__Le~gue of Minnesota Cifi~in an at,erupt to bring uniformity to thc public ri~ht-of~tlng l~rU~=~i. ~ Our efform have focused on ensuring the enforcement of municipal police power interest over the public fights-of-way while clarifying the Minnesota Public Utility Commission's jurisdiction over telephone companies and thc substantive issues under which access to the public fight-of-way may be obtained. S WEST wishes it to be clear that it does not advocate: · Taking away any authority cities have under existing Minner, ota law, 'or · Modifying or eliminating protection cities currently have unfle£ existing law related to liability associated with right-of-way. Rather U S WEST seeks W: · Maintain the allocation of authority found in existing statutes, · Acknowledge and respect the police power rights of municipalities to the location of poles, wires and other equipment. If you have any questions or would like to discuss this issue, pi'ease §iv~ me a call on 663-5730. If you prefer to write, my address is: Kathy Kolbo U S WEST Communications 200 South 5th Street, Room 390 Minneapolis, MN 55402 or kkolbo @ uswest.eom Thank you for your time. Sincerely, Kathy Kolbo Community Affairs Manager Metropolitan Council Working for the Region, Planning for the Future May 29, 1996 : · Mark Winson Manager City of Columbia Heights 590 40th Ave. N.E. Columbia Heights, MN 55421-3835 Dear Mr. Winson: The Metropolitan Council staffhas prepared a preliminary population and household estimate (April 1, 1995) for your community. Enclosed for your review is a 1995 worksheet which includes 1990 Census background data. The estimates are used by the Council to monitor population and household change in the region. We strive to provide estimates that are accurate and to treat each municipality consistently. If you have questions or comments about the estimates, please contact Kathy Johnson at 291-6332 or by e-mail at kathy.johnson.~,rnetc.state.mn.us. If you prefer to submit written comments, please direct these to Ms. Johnson as well. We need to submit finalized estimates to the State Department of Revenue by July 1, 1996, for use in their local a/ds formulas. To do so, we must receive your comments by June 15, 1996. Thank you for your prompt attention to this matter. Sincerely, James Solem Regional Administrator JS/kj Enclosure 230 East Fifth Street St. Paul, Minnesota 55101-1634 (612) 291-6359 Fax 291-6550 Art Equal Opportunity Employer TDD/TTY291-0904 Metro Info Line 229-3780 Metropolitan Council Provisional Population Estimate April 1, 1995 COLUMBIA HEIGHTS 1995 Housing Units Single-family 5,133 5,148 5,061 Multifarnily (incl. town homes) 2,837 2,852 2,705 Mobile Home 5 5 5 Total 7,975'~ 8,005 I 7,771 1995 Household Estimate 7,77 1990 Census Total Population 18,910 1990 Group Quarters Population 133 1990 Population in Households 18,777 1995 Population Estimate 18,681 186 1995 Group Quarters Population i 995 Population in Households 18,495 1995 Persons per Household [ 2.38 All numbers are as of April 1 of each year. *This total includes 56 units listed in "other" housing in the 1990 Census data. The Census defines these un/ts as those not fitting the defined housing categories, such as houseboats, raikoad cars, campers and vans. Since no information on "other" units is available between censuses, for purposes of 1995 population and household estimation, these un/ts have been allocated to the single and multiple family categories. This was done based on persons per "other" household and the ratio o£ single-family to multifarnily housing in the jurisdiction. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES JUNE 4, 1996 PAGE 1 The Planning and Zoning Commission meeting of June 4, 1996 was called to order by ChairPerson Szurek at 7:05 p.m. Members present were Fowler, Peterson and Szurek. Commissioner Paulson was not in attendance. Also present were Tina Goodroad (Zoning Coordinator) and Jim Hoeft (City Attorney). Motion by Fowler, seconded by Peterson, to approve the minutes from the Planning and Zoning Commission meeting of May 7, 1996 as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Pubtic Hearing Special Purpose Fence Case #9606-29 Robert Schneider 1508 N.E. 41st Avenue Columbia Heights, Mn. 55421 Ms. Goodroad presented the request of Mr. Schneider for permission to install a six (6) foot high special purpose privacy fence along and inside the east side property line from the front corner of the house to the side lot line and then extendng south toward the middle of the house located at 1508 N.E. 41st Avenue. The fence is proposed to be installed a minimum of four feet off the property line and will be installed to provide privacy from the alley traffic. Ms. Goodroad informed the Commission that the required signatures of consent had been obtained from the adjacent property owners. Motion by Peterson, seconded by Fowler, to recommend to the City Council the approval of the six (6) foot high special purpose privacy fence provided the required property irons have been located and the required building permit obtained prior to the fence installation. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE JUNE 10, 1996 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9606.30 Perry and Laurel Bauer 1318 N.E. 42 1'/2 Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. and Mrs. Bauer for approval of a Conditional Use Permit to allow the construction of a 12' x 16' utility building at 1318 N.E. 42 1/2 Avenue. She explained that Section 9.105(5)(g) of the Zoning Ordinance states that any accessory structure larger than t20 square feet would require a Conditional Use Permit. She stated that the proposed building would be located 10.5 feet from the rear lot line and fourteen feet from the west side property line. She also indicated that the proposed site plan meets all Zoning requirements. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES PAGE 2 Ms. Goodroad read an anonymous letter received by Staff regarding the public hearing for this case refeiring to an existing playhouse on the site. The author of the letter had a problem with the possibility of there being two accessory structures on the site. Ms. Bauer stated that the playhouse would be removed from the site. Motion by Fowler, seconded by Peterson, to recommend to the City Council the approval of the Conditional Use Permit to allow the construction of a 12' × 16' utility building at 1318 N.E. 42 1/2 Avenue as the request would be in compliance with the Zoning Ordinance. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE JUNE 10, 1996 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9606-31 Lynette Linder RE: 3989 Central Ave., #575 Columbia Heights, Mn. Ms. Goodroad presented the request of Lynette Linder for a Conditional Use Permit to allow the operation of a Massage Therapist Business at 3989 Central Avenue in Suite 575. The business would be located in an existing psychologists office, Community Psychologists of Minnesota, and would be open during the hours of 10:00 a.m. and 8:00 p.m. with about 25 clients per week. The combination of the two businesses would facilitate research on the effects of bodywork on mental health issues. Ms. Goodroad explained that the business, as well as all massage therapists, would be required to be licensed under Section 5.612 of the License Ordinance. She explained that when this section of the ordinance was written, a one-year contract was arranged with the City of St. Paul for them to perform the testing of any applicants for this type of license. After that contract lapsed, no other arrangements were made. Mark~Winson, Acting City Manager, has contacted the City of St. Paul to request their assistance for testing. Sue Phillips, of Community Psychologists of Minnesota, was present to voice her support for the Massage Therapist business. Motion by Peterson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit as it conforms to all applicable Zoning Codes. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE JUNE t0, 1996 CITY COUNCIL AGENDA. Public Hearing Site Plan Review Case #9606-32 Region Truck Equipment 620 N.E. 39th Avenue Columbia Heights, Mn. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES JU~E 4, t998 PAGE 3 Ms. Goodroad presented the request of Mr. Robin Buckles of Region Truck Equipment for site plan approval of their proposed business to be relocated from their Minneapolis location to 620 N.E. 39th Avenue in Columbia Heights once owned and occupied by Doty and Sons, Inc. She explained that this company paints trucks, drys them and then delivers the trucks, all within a matter of one to two days, without truck storage for more than one night at the most. She stated that Region Truck will be using the existing building with a few interior modifications. No expansion is proposed to the building. The interior will consist of an office, lunchroom, two restrooms, a stock/tool room, and the main area consisting of a work room, truck prep area, dry spray booth and drying room. Each north and south end will have a new 13'9" high motorized roll-up door to facilitate the entrance/exit of completed trucks, the south end would have two doors. A new dry filter exhaust fan will be installed on the west end. Other improvements include repair and repainting of all concrete block, replacement of missing rain leader, repair of existing door frame on the south end and replacement of rough-sawn cedar plywood. The previous owners have an enormous amount of junk and debris surrounding the site without the proper screening fence. Region Truck has a contingency in their purchase agreement requiring the site to be cleaned up including the removal of the underground storage tanks. She informed the Commission that all industrial businesses with any kind of outdoor storage or parking, must be screened. The screening that is required shall consist of a solid fence or wall at least fifty (50%) percent opaque, and shall not be less than six feet high. The new owners are proposing a six foot high wood fence along the west side of the property beginning at the rear of the building to link up with an existing chain link gate and fence which extends along the south and east sides of the lot. Their intent is to install fiberglass filter strips woven into the fence to make it 50% opaque and comply with the zoning requirements. She added that the north side would be completed with the six foot high wood fence with another gate at this portion of the fence. She explained that the reason for the two styles of fence is to save money by using some of the existing fence and improving it. The portion seen from the street would be the new, more attractive wood fence. Ms. Goodroad stated that any truck parked overnight would be within the screened area, on existing concrete, not on the gravel portion that exists toward the south end. On the north side, a sixteen foot wide concrete curb will be added which has been reviewed and approved by Staff. Parking requirements for this use would be seven (7) parking spaces. The site plan shows five existing employee spaces off Jefferson Street with six spaces in the rear for potential truck parking that could also be used by employees. Discussion was held regarding the requirement of stripping the parking spaces and providing bumper/concrete curbs along parking areas. It was the concensus of the Commission members that, in this case, the bumper curbs would not be advisable as the larger vehicles would hit the fence before the hitting the bumper curb. The owner stated that the parking spaces would be stripped. Ms. Goodroad stated that Staff would review the proposed signage plans once the owners have decided what they need for identification. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES JUNE 4, 1996 PAGE 4 Motion by Fowler, seconded by Peterson, to approve the site plan as presented for 620 N.E. 39th Avenue as all applicable Zoning Codes are being met. Roll Call: All Ayes. STAFF REPORTS: A. Ms. Goodroad presented the final draft of Ordinance #1324 addressing changes to the Accessory Structure Section of the Zoning Ordinance that were reviewed and reworked by the Commission at the May meeting. She indicated that the current ordinance reflects the discussion last month regarding the allowed height of accessory structures by reading "Private garages shall not exceed the height of the principal structure". She also informed the Commission that the amendment also limits single family garages or a combination of accessory structures to 1000 square feet per lot. In addition, she stated that the following lot coverage requirements would apply: 1. Any lot at or under 6,500 square feet may have a lot coverage of up to 35%. 2. Any lot over 6,500 square feet may have a lot coverage of up to 30%. She also stated that all properties within R-1 Zoning Districts would be limited to one garage. No lot shall have more than two detached accessory structures. She informed the Commission that the goal of the amendment would be to limit the size and number of accessory structures and provide special lot coverage requirements for small and larger lots. Motion by Fowler, seconded by Peterson, to recommend to the City Council the approval of Ordinance #1324 as presented by Staff. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE JUNE 10, 1996 CITY COUNCIL AGENDA. B. The July Planning and Zoning meeting has been changed to July 9, 1996 at 7:00 p.m. due to conflicts with the July 4 holiday and preplanned vacations. Motion by Peterson, seconded by Fowler, to adjourn the meeting at 7:50 p.m. Respectfully ~mittedr -~at~yn Pep'~/ Secretary to the Pta'dning and Zoning Commission Roll Call: All Ayes. · MINUTES June 4, 1996 The meeting was called to order by President, Barbara Miller. Those Present were: Richard Hubbard, Pat Sowada, Barbara Miller, Don Jolly, Nancy Hoium, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the l~lay 7th, meeting as mailed. The June 4th list of bills was reviewed. It was moved, seconded and passed that they be paid. The accounting was reviewed. Old Business: 2.) 3.) 4.) 5.) Budget update was l~reser}te'c~. A meeting with the ~cting City Manager was h~ld on Friday, May 31, 1996. The Acting City Manager suggested that the' levy be raised 3 % and to raise the amount budgeted in contingencies to cover unbudgeted for salaries, benefits, and other expenses. The figure suggested was $8,000.00. After discussion, it was moved, seconded, and passed to accept the suggestions of the Acting City Manager and change the budget document by raising the increase from 2% to 3% and to raise the amount in contingencies from $5,000 to $8,000. The last Senior Citizen program was held on May 8. It has become outdated, and its function has been superseded by the Senior Citizen Center and Karen Moeller's programs. The library will support Karen's work with the seniors in the future. Recap of Heights Pride events was presented. ThC Library Open House was attended by 153 people during the 3 hours that it was held. Three computer demonstrations were given. The Friends refreshments were wonderful, and they had a good response to the mini paperback sale. It was suggested that the exterior of the building be decorated next year, and tha__t someone be stationed at the PAC terminals for demonstrations, as people are not willing to come up and ask for demos, but are interested if someone was giving them. Saturday events throughout the City were well attended. Thank you letter sent to John Slama, of NEI, for his help with the open house was reviewed. The summer meeting dates were reviewed. Board Meeting schedule for the summer is as follows: July 2, July 30, and September 3. All meetings will be held at 7:00 p.m. at the library. The Columbia Heights Jamboree;parade will be held on June 28. Alt arrangements are in place for that day. Line up will be at 6:00 p.m. Everyone participating will meet at the library at 5:45 p.m. and will ride to the line up in the truck together. New Business: 1.) The 1997 statement of fiscal eligibility was reviewed. 2.) Crossover statistics were reviewed. Three new pages have been hired. They are Angela Daubenspeck, Courtney Huber, and Quang Phan. Their training begins on June 13. The page staff needs 2 more positions f'flled, so applications are still being accepted. 4.) The City Manager position has been filled. The successful candidate is Walt Fehst. He officially starts on July 8. He has had no experience with libraries so he will have to learn about Maintenance of Effort and other library concerns. 5.) Summer Reading Club buttons and bookmarks were.~distributed to the Board. Marsha and Kelly visited the th3:ee local pu~blic schools to promote the summer reading programs. They wore reading club buttons fi:om previous years and got a great response from the children. 6.) The annual book sale will be later this week on June 6 and June 7. The sale this year is 80% donations and the Board will be updated on the sale at the next meeting. 7.) Summer schedule starts June 10. There are six pages to cover summer hours and Saturday hours will change to 10:00 a.m. to 2:00 p.m. 8.) Summer delivery has been changed. In previous years we received delivery on Tuesday and Thursday only. The driver for the County has arranged for Columbia Heights to have three day delivery by changing delivery days to Monday, Wednesday, Friday. - 9.) The estimated amounts of HACA and LGA for 1996 and 1997 were reviewed. 10.) Don Jolly was asked to sign the Resolutions that were passed-at last month's meeting since he was not in attendance at that time. -- 11.) Immaculate Conception has made a donation to the library in honor of Sister Clarinda for $2,500. A Proclamation for Sister Clarinda, who is retiring after 20 years of service to Immaculate Conception, will be read by the Mayor at the City Council Meeting of June 10, 1996. The library as a recipient of the donation is included in the proclamation. Pat Sowada, Barb Miller and Nancy Hoium along with the Library Director will attend the council meeting for the presentation. 12.) Library Development Services has requested copies of the current by-laws and policies from the library. The by-laws were reviewed. It was moved, seconded and passed to re-affu'm the by-laws as presented. 13.) A police report has been filed that the windows in the Board Room were the target of vandalism on May 29. Two windows were shot at and damaged. Cost of replacement is approximately $500.00. 14.) The Board was informed of a non competitive grant called, "Pilot after school enrichment grant", for $64,765.00 that is available to Columbia Heights. The requirements were read. The target group is children ages 9 to 13. The implications of this grant, and what role the library could play were discussed. The Board suggested that a Task Force be responsible for developing a plan. The library could provide selection of computer software and possibly be a site for the program. Among their suggestions were programs that would involve the fine arts, not necessarily any additional sports programs. 15.) Don Jolly reported that the Fridley City Council Meeting video tapes are available to their city residents at the Mississippi branch of Anoka County Library. He was wondering if a similar service could be provided f?.~r Columbia Heights City Council Meetings by our'library'.. Jeanine offered to talk to Jean Kuehn the City Special Projects Coordinator about the possibility of kuch an arrangement. 16.) Don Jolly also raised a question about the Honeywell Contract costs. It was reported that the current contract with Honeywell is more costly than any prior contracts the Library had withlocal utilities. There being no further business the meeting was adjourned. Respectfully submitted, Jdanine M. Schmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights 'services, programs, and activities. ~ MINUTES June 4, 1996 The meeting was called to order by President, Barbara Miller. Those present were: Richard Hubbard, Pat Sowada, Barbara Miller, Don Jolly, Nancy Hoium, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the l~lay 7th, meeting as mailed. The June 4th list of bills was reviewed. It was moved, seconded and passed that they be paid. The accounting was reviewed. Old Business: 1.) 2.) 3.) 5.) Budget update was l~reseI~te~cT. A meeting with the Xcting City Manager was h~ld on Friday, May 31, 1996. The Acting City Manager suggested that the' levy be raised 3 % and to raise the amount budgeted in contingencies to cover unbudgeted for salaries, benefits, and other expenses. The figure suggested was $8,000.00. After discussion, it was moved, seconded, and passed to accept the suggestions of the Acting City Manager and change the budget document by raising the increase from 2% to 3% and to raise the amount in contingencies from $5,000 to $8,000. The last Senior Citizen program was held on May 8. It has become outdated, and its function has been superseded by the Senior Citizen Center and Karen Moeller's programs. The library will support Karen's work with the seniors in the future. Recap of Heights Pride events was presented. ThC Library Open House was attended by 153 people during the 3 hours that it was held. Three computer demonstrations were given. The Friends refreshments were wonderful, and they had a good response to the mini paperback sale. It was suggested that the exterior of the building be decorated next year, and thatsomeone be stationed at the PAC terminals for demonstrations, as people are not willing to come up and ask for demos, but are interested if someone was giving them. Saturday events throughout the City were well attended. Thank you letter sent to John Slama, of NEI, for his help with the open house was reviewed. The summer meeting dates were reviewed. Board Meeting schedule for the summer is as follows: July 2, July 30, and September 3. All meetings will be held at 7:00 p.m. at the library. The Columbia Heights Jamboree "parade will be held on June 28. All arrangements are in place for that day. Line up will be at 6:00 p.m. Everyone participating will meet at the library at 5:45 p.m. and will ride to the line up in the truck together. New Business: 1.) The 1997 statement of fiscal eligibility was reviewed. 2.) Crossover statistics were reviewed. 3.) Three new pages have been hired. They are Angela Daubenspeck, Courmey Huber, and Quang Phan. Their Ixaining begins on June 13. The page staff needs 2 more positions filled, so applications are still being accepted. 4.) The City Manager position has been filled. The successful candidate is Wait Fehst. He officially starts on July 8. He has had no experience with libraries so he will have to learn about Maintenance of Effort and other library concerns. 5.) Summer Reading Club buttons and bookmarks were distributed tO the Board. Marsha and Kelly visited the th~ree local public scho~ss to promote the summer reading programs. They wore reading club buttons f~om previous years and got a great response from the children. 6.) The annual book sale will be later this week on June 6 and June 7. The sale this year is 80% donations and the Board will be updated on the sale at the next meeting. 7.) Summer schedule starts June 10. There are six pages to cover summer hours and Saturday hours will change to 10:00 a.m. to 2:00 p.m. 8.) Summer delivery has been changed. In previous years we received delivery on Tuesday and Thursday only. The driver for the County has arranged for Columbia Heights to have three day delivery by changing delivery days to Monday, Wednesday, Friday. - .9.) The estimated amounts of HACA and LGA for 1996 and 1997 were reviewed. 10.) Don Jolly was asked to sign the Resolutions that were passedr at last month's meeting since he was not in attendance at that tim~. -- 11.) Immaculate Conception has made a donation to the library in honor of Sister Clarinda for $2,500. A Proclamation for Sister Clarinda, who is retiring after 20 years of service to Immaculate Conception, will be read by the Mayor at the City Council Meeting of June 10, 1996. The library as a recipient of the donation is included in the proclamation. Pat Sowada, Barb Miller and Nancy Hoium along with the Library Director will attend the council meeting for the presentation. 12.) Library Development Services has requested copies of the current by-laws and policies from the library. The by-laws were reviewed. It was moved, seconded and passed to re-aff'u'm the by-laws as presented. 13 .) A police report has been filed that the windows in the Board Room were the target of vandalism on May 29. Two windows were shot at and damaged. Cost of replacement is approximately $500.00. 14.) The Board was informed of a non competitive grant called, "Pilot after school enrichment grant", for $64,765.00 that is available to Columbia Heights. The requirements were read. The target group is children ages 9 to 13. The implications of this grant, and' what role the library could play were discussed. The Board suggested that a Task Force be responsible for developing a plan. The library could provide selection of computer software and possibly be a site for the program. Among their suggestions were programs that would involve the frae aris, not necessarily any additional sports programs. 15.) Don Jolly reported that the Fridley City Council Meeting video tapes are available to their city residents at the Mississippi branch of Anoka County Library. He was wondering if a similar service could be provided for Columbia Heights City Council Meetings by oufflibrary'~. Jeanine offered to ~-lk to Jean Kuehn the City Special Projects Coordinator about the posslbility of ~uch an arrangement. 160 Don Jolly also raised a question about the Honeywell Contract costs. It was reported that the current contract with Honeywell is more costly than any prior contracts the Library had with.local utilities. There being no further business the meeting was adjourned. Respectfully submitted, J~/~nine M. Schmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights 'services,programs, and activities. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES JUNE 4, 1996 PAGE 1 The Planning and Zoning Commission meeting of June 4, 1996 was called to order by ChairPerson Szurek at 7:05 p.m. Members present were Fowler, Peterson and Szurek. Commissioner Pautson was not in attendance. Aisc present were Tina Goodroad (Zoning Coordinator) and Jim Hoeft (City Attorney). Motion by Fowler, seconded by Peterson, to approve the minutes from the Planning and Zoning Commission meeting of May 7, 1996 as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Public Hearing Special Purpose Fence Case #9606-29 Robert Schneider 1508 N.E. 41st Avenue Columbia Heights, Mn. 55421 Ms. Goodroad presented the request of Mr. Schneider for permission to install a six (6) foot high special purpose privacy fence along and inside the east side property line from the front corner of the house to the side lot line and then extendng south toward the middle of the house located at 1508 N.E. 41st Avenue. The fence is proposed to be installed a minimum of four feet off the property line and will be installed to provide privacy from the alley traffic. Ms. Goodroad informed the Commission that the required signatures of consent had been obtained from the adjacent property owners. Motion by Peterson, seconded by Fowler, to recommend to the City Council the approval of the six (6) foot high special purpose privacy fence provided the required property irons have been located and the required building permit obtained prior to the fence installation. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE JUNE 10, 1996 CITY COUNCIL AGENDA. Bo Public Hearing Conditional Use Permit Case #9606-30 Perry and Laurel Bauer 1318 N.E. 42 112 Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. and Mrs. Bauer for approval of a Conditional Use Permit to allow the construction of a 12' x 16' utility building at t318 N.E. 42 t12 Avenue. She explained that Section 9.105(5)(g) of the Zoning Ordinance states that any accessory structure larger than 120 square feet would require a Conditional Use Permit. She stated that the proposed building would be located 10.5 feet from the rear lot line and fourteen feet from the west side property line. She also indicated that the proposed site plan meets all Zoning requirements. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES JUNE 4, 1996 PAGE 2 Ms. Goodroad read an anonymous letter received by Staff regarding the public hearing for this case refm"ring to an existing playhouse on the site. The author of the letter had a problem with the possibility of there being two accessory structures on the site. Ms. Bauer stated that the playhouse would be removed from the site. Motion by Fowler, seconded by Peterson, to recommend to the City Council the approval of the Conditional Use Permit to allow the construction of a 12' x 16' utility building at 1318 N.E. 42 1/2 Avenue as the request would be in compliance with the Zoning Ordinance. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE JUNE 10, 1996 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9606-31 Lynette Linder RE: 3989 Central Ave., #575 Columbia Heights, Mn. Ms. Goodroad presented the request of Lynette Linder for a Conditional Use Permit to allow the operation of a Massage Therapist Business at 3989 Central Avenue in Suite 575. The business would be located in an existing psychologists office, Community Psychologists of Minnesota, and would be open during the hours of 10:00 a.m. and 8:00 p.m. with about 25 clients per week. The combination of the two businesses would facilitate research on the effects of bodywork on mental health issues. Ms. Goodroad explained that the business, as well as all massage therapists, would be required to be licensed under Section 5.612 of the License Ordinance. She explained that when this section of the ordinance was written, a one-year contract was arranged with the City of St. Paul for them to perform the testing of any applicants for this type of license. After that contract lapsed, no other arrangements were made. Mark Winson, Acting City Manager, has contacted the City of St. Paul to request their assistance for testing. Sue Phillips, of Community Psychologists of Minnesota, was present to voice her support for the Massage Therapist business. Motion by Peterson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit as it conforms to all applicable Zoning Cedes. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE JUNE 10, 1996 CITY COUNCIL AGENDA. Public Hearing Site Plan Review Case #9606-32 Region Truck Equipment 620 N.E. 39th Avenue Columbia Heights, Mn. PLANNING AND ZONING COMMISSION REGULAR MESTING - MINUTES JUNE 4, 1990 ?AGE 3 Ms. Goodroad presented the request of Mr. Robin Buckles of Region Truck Equipment for site plan approval of their proposed business to be relocated from their Minneapolis location to 620 N.E. 39th Avenue in Columbia Heights once owned and occupied by Doty and Sons, Inc. She explained that this company paints trucks, drys them and then delivers the trucks, all within a matter of one to two days, without truck storage for more than one night at the most. She stated that Region Truck will be using the existing building with a few interior modifications. No expansion is proposed to the building. The interior will consist of an office, lunchroom, two restrooms, a stockttool room, and the main area consisting of a work room, truck prep area, dry spray booth and drying room. Each north and south end will have a new 13'9" high motorized roll-up door to facilitate the entrance/exit of completed trucks, the south end would have two doors. A new dry filter exhaust fan will be installed on the west end. Other improvements inctude repair and repainting of all concrete block, replacement of missing rain leader, repair of existing door frame on the south end and replacement of rough-sawn cedar plywood. The previous owners have an enormous amount of junk and debris surrounding the site without the proper screening fence. Region Truck has a contingency in their purchase agreement requiring the site to be cleaned up including the removal of the underground storage tanks. She informed the Commission that all industrial businesses with any kind of outdoor storage or parking, must be screened. The screening that is required shall consist of a solid fence or wall at least fifty (50%) percent opaque, and shatl not be less than six feet high. The new owners are proposing a six foot high wood fence along the west side of the property beginning at the rear of the building to link up with an existing chain link gate and fence which extends along the south and east sides of the lot. Their intent is to install fiberglass filter strips woven into the fence to make it 50% opaque and comply with the zoning requirements. She added that the north side would be completed with the six foot high wood fence with another gate at this portion of the fence. She explained that the reason for the two styles of fence is to save money by using some of the existing fence and improving it. The portion seen from the street would be the new, more attractive wood fence. Ms. Goodroad stated that any truck parked overnight would be within the screened area, on existing concrete, not on the gravel portion that exists toward the south end. On the north side, a sixteen foot wide concrete curb will be adde~i which has been reviewed and approved by Staff. Parking requirements for this use would be seven (7) parking spaces. The site plan shows five existing employee spaces off Jefferson Street with six spaces in the rear for potential truck parking that could also be used by employees. Discussion was held regarding the requirement of stripping the parking spaces and providing bumper/concrete curbs along parking areas. It was the concensus of the Commission members that, in this case, the bumper curbs would not be advisable as the larger vehicles would hit the fence before the hitting the bumper curb. The owner stated that the parking spaces would be stripped. Ms. Goodroad stated that Staff would review the proposed signage plans once the owners have decided what they need for identification. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES JUNE 4, 1996 PAGE 4 Motion by Fowler, seconded by Peterson, to approve the site plan as presented for 620 N.E. 39th Avenue as all applicable Zoning Codes are being met. Roll Call: All Ayes. STAFF REPORTS: A. Ms. Goodroad presented the final draft of Ordinance #1324 addressing changes to the Accessory Structure Section of the Zoning Ordinance that were reviewed and reworked by the Commission at the May meeting. She indicated that the current ordinance reflects the discussion last month regarding the allowed height of accessory structures by reading "Private garages shall not exceed the height of the principal structure". She also informed the Commission that the amendment also limits single family garages or a combination of accessory structures to 1000 square feet per lot. In addition, she stated that the following lot coverage requirements would apply: 1. Any lot at or under 6,500 square feet may have a lot coverage of up to 35%. 2. Any lot over 6,500 square feet may have a lot coverage of up to 30%. She also stated that all properties within R-1 Zoning Districts would be limited to one garage. No lot shall have more than two detached accessory structures. She informed the Commission that the 9gal of the amendment would be to limit the size and number of accessory structures and provide special lot coverage requirements for small and larger lots. Motion by Fowler, seconded by Peterson, to recommend to the City Council the approval of Ordinance #1324 as presented by Staff. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE JUNE 10, 1996 CITY COUNCIL AGENDA. B. The July Planning and Zoning meeting has been changed to July 9, 1996 at 7:00 p.m. due to conflicts with the July 4 holiday and preplanned vacations. Motion by Peterson, seconded by Fowler, to adjourn the meeting at 7:50 p.m. Respect/fully sub~mitted, ~ , ...~' '"' ., t .. '* ' Secretary to the Planning and Zoning Commission Roll Call: All Ayes. · MINUTES June 4, 1996 The meeting was called to order by President, Barbara Miller. Those present were: Richard Hubbard, Pat Sowada, Barbara Miller, Don Jolly, Nancy Hoium, and Becky Loader. It was moved, s~conded, and passed to approve the minutes of the l~lay 7th, meeting as mailed. The June 4th list of bills was reviewed. It was moved, seconded and passed that they be paid. The accounting was reviewed. Old Business: 1.) 2.) 3.) 5.) Budget update was l~reser~te'ct. A meeting .with the 32cting City Manager was h~ld on Friday, May 31, 1996. The Acting City Manager suggested that the' levy be raised 3 % and to raise the amount budgeted in contingencies to cover unbudgeted for salaries, benefits, and other expenses. The figure suggested was $8,000.00. After discussion, it was moved, seconded, and passed to accept the suggestions of the Acting City Manager and change the budget document by raising the increase from 2% to 3 % and to raise the amount in contingencies from $5,000 to $8,000. The last Senior Citizen program was held on May 8. It has become outdated, and its function has been superseded by the Senior Citizen Center and Karen Moeller's programs. The library will support Karen's work with the seniors in the future. Recap of Heights Pride events was presented. ThC Library Open House was attended by 153 people during the 3 hours that it was held. Three computer demonstrations were given. The Friends refreshments were wonderful, and they had a good response to the mini paperback sale. It was suggested that the exterior of the building be decorated next year, and tha_t someone be stationed at the PAC terminals for demonstrations, as people are not willing to come up and ask for demos, but are interested if someone was giving them. Saturday events throughout the City were well attended. Thank you letter sent to John Slama, of NEI, for his help with the open house was reviewed. The summer meeting dates were reviewed. Board Meeting schedule for the summer is as follows: July 2, July 30, and September 3. All meetings will be held at 7:00 p.m. at the library. The Columbia Heights Jamboree "parade will be held on June 28. All arrangements are in place for that day. Line up will be at 6:00 p.m. Everyone participating will meet at the library at 5:45 p.m. and will ride to the line up in the mack together. New Business: 1.) The 1997 statement of fiscal eligibility was reviewed. 2.) Crossover statistics were reviewed. Three new pages have been hired. They are Angela Daubenspecl~, Courtney Huber, and Quang Phan. Their U:aining begins on June 13. The page staff needs 2 more positions filled, so applications are still being accepted. 4.) The City Manager position has been filled. The successful candidate is Walt Fehst. He officially starts on July 8. He has had no experience with libraries so he will have to learn about Maintenance of Effort and other library concerns. 5.) Summer Reading Club buttons and bookmarks were distributed tO the Board. Marsha and Kelly visited the three local public schools to promote the summer reading programs. They wore reading club buttons from previous years and got a great response from the children. 6.) The annual book sale will be later this week on June 6 and June 7. The sale this year is 80% donations and the Board will be updated on the sale at the next meeting. 7.) Summer schedule starts June 10. There are six pages to cover summer hours and Saturday hours will change to 10:00 a.m. to 2:00 p.m. 8.) Summer delivery has been changed. In previous years we received delivery on Tuesday and Thursday only. The driver for the County has arranged for Columbia Heights to have three day delivery by changing delivery days to Monday, Wednesday, Friday. _ .9.) The estimated amounts of HACA and LGA for 1996 and 1997 were reviewed. 10.) Don Jolly was asked to sign the Resolutions that were passeff at last month's meeting since he was not in attendance at that tim~. -- 11.) Immaculate Conception has made a donation to the library in honor of Sister Clarinda for $2,500. A Proclamation for Sister Clarinda, who is retiring after 20 years of service to Immaculate Conception, will be read by the Mayor at the City Council Meeting of June 10, 1996. The library as a recipient of the donation is included in the proclamation. Pat Sowada, Barb Miller and Nancy Hoium along with the Library Director will attend the council meeting for the presentation. 12.) Library Development Services has requested copies of the current by-laws and policies from the library. The by-laws were reviewed. It was moved, seconded and passed to re-aflirm the by-laws as presented. 13 .) A police report has been fried that the windows in the Board Room were the target of vandalism on May 29. Two windows were shot at and damaged. Cost of replacement is approximately $500.00. 14.) The Board was informed of a non competitive grant called, "Pilot after school enrichment grant", for $64,765.00 that is available to Columbia Heights. The requirements were read. The target group is children ages 9 to 13. The implications of this grant, and what role the library could play were discussed. The Board suggested that a Task Force be responsible for developing a plan. The library could provide selection of computer software and possibly be a site for the program. Among their suggestions were programs that would involve the frae aris, not necessarily any additional sports programs. 15.) D°n Jolly reported that the Fridley City Council Meeting video tapes are available to their city residents at the Mississippi branch of Anoka County Library. He was wondering if a similar service could be provided fo,,,_r Columbia Heights City Council Meetings by our'library', Jeanlne offered te talk to Jean Kuehn the City Special Projects Coordinator about the possibility of ~uch an arrangement. 16,) Don Jolly also raised a question about the Honeywell Contract costs. It was reported that the current contract with Honeywell is more costly than any prior contracts the Library had with.local utilities. There being no further business the meeting was adjourned. Respectfully submitted, e M. Schmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights 'services, programs, and activities.