HomeMy WebLinkAboutJune 10, 1996 RegularADMINI$~ON
June 7, 1996
Mayor
Josepk ~rdevant
Councilrnembers
Donald G. Jolly
Meg Jones
Ga~ L. Pete~on
Mark ~ Winson
The following is the agenda for the regular meeting of the City Council to be held at
7:00 PM on Monday, June 10, 1996, in the City Council Chambers, City Hall, 590
40th Avenue N.E., Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment ir, its
II services, programs, or activities. Upon request, accommodation will be provMed to allow indivi&~aIs with disabilities to participate in ail City of
I1 Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request ts made
[[ at least 96 hours in advance. Please call the City Coutwil Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf
11 only)
1. CALL TO ORDER AND ROLL CALL
(Commencement of Cablecasting of Regular Meeting on Television.)
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS ~DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions
to the agenda. These may be items brought to the attention of the Council under the
Citizen Forum, or items submitted after the agenda preparation deadline.)
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as
part of the Consent Agenda by one motion. Items removed from consent agenda
approval will be taken up as next order of business.)
A. Move to adopt the consent agenda items as listed below:
1) Adopt Council Minutes
MOTION: Move to adopt the Regular City Council Meeting Minutes of
May 28, 1996.
2) Appoint Director of Civil Defense
MOTION: Move to concur with the Mayor's appointment of Walter Fehst
as the Director of Civil Defense effective July 8, 1996.
3) Approve Closing of 46th Avenue for Second Annual Soap Box Derby
MOTION: Move to approve the Second Annual Soap Box Derby Races
on Saturday, June 29, 1996, and to close 46th Avenue between Johnson
Street and Pierce Street from 6:00 a.m. to 8:0.0 p.m. In event of rain on
June 29, 1996, the races will be held on Sunday, June 30, 1996, with the
same traffic restrictions.
4) Authorize Public Works Director's Attendance at APWA Congress
MOTION: Move to approve the attendance of the Public Works Director at the
1996 APWA Congress and Exposition in Washington, D.C., August 24-28, 1996,
and that all related expenses be reimbursed.
590 4~H AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2810
FAX (612) 782-2801 TDD (612) 782-2806
The Oty of Columbia Heights does not discriminate on the basis
of disability in employment or the provision of ~r~dces
Equal Opportunity Employer
PAGB 2
COUNCiL AGENDA .FOR
5) Approve Special Purpose Privacy Fence, R. Schneider, 1508 N.E. 41st Avenue, Case
#9606-29
MOTION: Move to approve the request for a six (6) foot high special purpose privacy
fence as requested, provided the required property irons have been located, and the
required building permit obtained prior to the fence installation.
6) Approve Conditional Use Permit, P. Bauer, 1318 N.E. 42 1/2 Avenue, Case #9606-30
MOTION: Move to approve the request for a Conditional Use Permit to allow the
construction of a 12' by 16' utility building at 1318 N.E. 42 1/2 Avenue, as it is in
compliance with the Zoning Code.
7) Approve Conditional Use Permit, L. Linder, 3989 Central Avenue, Case #9606-31
MOTION: Move to approve the Conditional Use Permit to allow the operation of a
Therapeutic Massage and Bodywork business at 3989 Central Avenue, Suite 575, as
it conforms to all applicable Zoning Codes.
8)Approve License Applications
MOTION: Move to approve the 1996 license applications as listed upon payment of
proper funds, and per the memorandum from Lowell DeMars dated June 10, 1996.
9) Payment of Bills
MOTION: Move to Pay the Bills as Listed Out of Proper Funds.
5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS
A. Introduction of New Employee--George Linngren, Maintenance I, Public Works
B. Proclamation - Recognizing Twenty Year Service of Sister Clarinda Coffel
o
PUBLIC HEARINGS
A. Second Reading of Ordinance No. 1325, an Ordinance Expanding the Role of the Cable
Commission
RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample
copies available to the public.
RECOMMENDED MOTION: Move to Adopt Ordinance No. 1325, an Ordinance Amending
Ordinance No. 853, City Code of 1977, and Pertaining to Cable Communication Commission.
Second Reading of Ordinance No. 1326, an Ordinance Regarding Possession of a Toxic
Substance by a Minor
RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample
copies for the public.
RECOMMENDED MOTION: Move to Adopt Ordinance No. 1326, Being an Ordinance
Pertaining to the Regulation of the Possession of Toxic Substances as Listed in Minnesota
Statutes Chapter 609.684 by Persons Under the Age of 18.
Second Reading of Ordinance No. 1327, an Ordinance Regarding Loud Music from Vehicles
RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample
copies for the public.
PAGE 3
'C1T'2' COUNCIL AGENDA .FOR
RECOMMENDED MOTION: Move to Adopt Ordinance No. 1327, Pertaining to the
Regulation of Sound Amplification from a Parked, Stopped, Standing, or Moving Vehicle
Which can be Heard From a Distance of 75 feet or more.
Do
Second Reading of Ordinance No. 1328, an Ordinance Calling for Abandonment of the City
Charter
RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample
copies available to the public.
RECOMMENDED MOTION: Move to Adopt Ordinance No. 1328, an Ordinance Calling for
the Abandonment of the City Charter.
o
ITEMS FOR CONSIDERATION
A. Other Resolutions/Ordinances
1) Resolution 96-48, Accepting Community Policing Grant
RECOMMENDED MOTION: Move to waive the reading of Resolution 96-48, there
being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 96-48, Being a Resolution to
Accept Community Policing Grant.
2) First Reading of Ordinance No. 1324, Ordinance Amending Section 9.104(5) Relating
to Accessory Structures
RECOMMENDED MOTION: Move to waive the reading of Ordinance #1324, there
being ample copies available to the public.
RECOMMENDED MOTION: Move to schedule the second reading of the Ordinance
#1324 for Monday, June 24, 1996.
3) Other Resolutions / Ordinances
Bid Considerations
1) Award of Seal Coating Bid, Municipal Project #9601
RECOMMENDED MOTION: Move to Award the 1996 Street Seal Coat - Zone 1,
Municipal Project #9601 to Allied Blacktop Company of Maple Grove, Minnesota,
Based Upon Their Low Responsible Bid in the Amount of $35,158.48 to be
Appropriated From Fund 415-59601-5130; and Furthermore, to Authorize the City
Manager to Enter Into an Agreement for the Same.
2) Award of 1996 Street and Parking Lane Striping Project
RECOMMENDED MOTION: Move to Award the 1996 Street and Parking Lane
Striping Project to AAA Striping Service Co. of Rogers, Minnesota, Based Upon Their
Low, Qualified, Responsible Bid in the Amount of $5,143.64 With $4,527.20 to be
Appropriated From Fund 212-43190-4000 and $616.44 to be Appropriated from Fund
101-43170-4000; and Furthermore, to Authorize the Mayor and City Manager to Enter
Into a Contract for the Same.
3) Other Bid Considerations
PAGE 4
,C]~ COUNCIL AGENDA FOR
J~ 10, I996
Other Business
1) Approve Additional $900.00 to be Spent on the 1996 Fireworks Display on June 29,
1996
RECOMMENDED MOTION: Move to Approve an Additional $900.00 to be Spent on
the 1996 Fireworks Display to be held on June 29, 1996, at dusk in Huset Park,
Funding to come from the Mayor-Council Contingency, Fund 101-41110-8100.
Grant Temporary Construction Easement to Medtronic, Inc.
RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to
grant a temporary construction easement to Medtronic, Inc. for construction of a storm
water detention pond in Sullivan Park.
3) Additional Other Business
8. ADMINISTRATIVE REPORTS
A~ Report of the City Manager
B. Report of the City Attorney
GENERAL COUNCIL COMMUNICATIONS
A. Minutes of the May 7, 1996, Columbia Heights Public Library Board of Trustees Meeting
B. Minutes of the May 22, 1996, Park and Recreation Commission Meeting
C. Minutes of the May 20, 1996, Economic Development Authority Meeting
D. Other Communications
10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
(At this time, citizens have an opportunity to discuss with the Council items not on the regular
agenda. The citizen is requested to limit their comments to five minutes. Please note, the public
may address the Council regarding specific agenda items at the time the item is being discussed.)
11. ADJOURNMENT
96/70
Mark A. Winson, Acting City Manager
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
MAY 28, 1996
CALL TO ORDER/ROLL.ALL
Mayor Sturdevant called the Council Meeting to order at 7:05
p.m. Mayor Sturdevant and Councilmembers Jones, Jolly,
Ruettimann and Peterson were present.
PLEDGE OF ALLEGIANCE
ADDITIONS%DELETIONS TO MEETING AGENDA
The City Manager added the schedule for proposed Council work
sessions to the Consent Agenda.
~ONSENT AGENDA
Motion by Ruettimann, second by Jolly to approve the following
items on the Consent Agenda:
Approval of Meeting Minutes
The Council approved the minutes of the
Meeting of May 13, 1996 as presented.
Regular Council
Appointment to the Economic Development Authority
The Council approved the appointment of Don Jolly to the
Economic Development Authority Board to fill the unexpired
term of Don Murzyn, Jr. The term will expire January 8, 1998.
Establish Joint Meeting with City Council and Cable Commission
The Council established a joint meeting with the Cable
Communications Commission on August 15, 1996 to review
information in regards to the transfer of ownership.
Approve License App!.ications
The Council approved the license applications as listed upon
payment of the proper fees.
payment of Bills
The Council approved the payment of bills as listed out of
proper funds.
Council Work Sessions
The Council established Monday, June 3, 1996 at 7:00 p.m. and
Monday, June 17, 1996 at 7:00 p.m. as work session dates for
June, 1996.
Roll call on Consent Agenda: Ail ayes
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 2
5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS. GUESTS
There were no items for this portion of the agenda.
6. PUBLIC HEARINGS
There were no public hearings.
7. ITEMS FOR CONSIDERATION
A. Other Resolutions/Ordinances
a. First Readin~ of Ordinance No. 1325 Being an Ordinanca
Expanding the Role of. the Cable Commission
Motion by Jones, second by Ruettimann to waive the reading of
the ordinance there being ample copies available for the
public. Roll call: All ayes
ORDINANCE NO. 1325
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 1977 AND PERTAINING TO
CABLE COMMUNICATIONS COMMISSION
The City of Columbia Heights does ordain:
Section 1: Section 3 of Ordinance No. 853, City Code of
1977, which currently reads as follows, to wit:
eaBs~-eeMM%~eA~eNs-eeMM~SS~eN
is hereby amended to read as follows:
TELECOMMUNICATIONS COMMISSION
Section 2: Section 3.315 of Ordinance No. 853, City Code
of 1977, which currently reads as follows, to wit:
3.315 (1) A Columbia Heights eab~e-eemmm~ea~e~s Commission
is hereby established which shall consist of seven (7) members
to be organized as follows:
is hereby amended to read as follows:
3.315(1) A Columbia Heights ~elecommnications Commission is
hereby established which'shall consist of seven (7) members to
be organized as follows:
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 3
Section 3: Section 3.315(2) of Ordinance No. 853, City
Code of 1977, which currently reads as follows, to wit:
3.315 (2) The Commmission shall serve in an advisory capacity
to the Council and the administrative service of the City. The
duties and responsibilities of the Commission shall be as
follows:
a. Study, investigate and make written recommendations to the
City Council on all matters pertaining to the Columbia Heights
Cable Communications Franchise on its own initiative or as
referred to the Commission by the Council or administrative
service of the City. This shall include, but not be limited
to, the following matters:
1)
Additional services which could be furnished bythe Cable
Communications System.
2) Rate adjustments.
3)
Actions of 8~ameee which may be grounds for revocation of
the Franchise.
4)
8~am~eezs performance regarding subscriber complaints and
interruption of service.
5) Operation and use of access channels.
6) Renewal or extension of the Franchise.
7) Channel allocation and programming.
8) Compliance of ~am~ee with terms and conditions of
Franchise
9) Possible sanctions against 8~a~ee.
Prepare and submit an annual report to the City assessing
the Grantee's performance according to the terms of the
franchise and make written recommendations to the City.
c. P~epame-am-ammaa~-~epe~-eemee~m&m§-~he-eab~e-SMs~emv
Every three months prior to the fifth year of operation
and every five years thereafter, the Commission shall
submit a report to the City, which report shall include
a written appraisal of the performance of the Grantee
over the entire length of the franchise with regard to
the provisions of the franchise.
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 4
The report shall include recommendations for revised or
additional provisions of the franchise, considering at
least the following items; channel capacity, channels for
access, cable casting, facilities and staff assistance
available for access cable casting, two-way capability,
and the need for further service to be extended within
the franchise area based upon a reassessment of the
communication needs of the City in relation to the
services generally offered by the cable industry.
is hereby amended to read as follows:
3.315(2) The Commission shall serve in an advisory
capacity to the Council and the administrative service of
the City. The duties and responsibilities of the
Commission shall be as follows:
a. Study, investigate and make written recommendations to
the City Council on all matters pertaining to the
provision of telecommunication services within the City
on its own initiative or as referred to the Commission by
the Council or administrative service of the City. This
shall include, but not be limited to, the following
matters:
(1) Additional services which could be furnished by the
Cable Communications System telecommunications service
(2) Rate adjustments.
(3) Actions of a ~meee ~er which may be grounds
for revocation of its ehe ~_franchise, Dermit. license, or
other right to do business in the City.
(4) ~memeeeas~_q~&~gr~performance regarding subscriber
complaints and interruption of service.
(5) Operation and use of access channels.
(6) Renewal or extension of the ~ranchise, ~
license, or other right to do business in the City,
(7) Channel, .spectrum. or caDacity allocation and
programming.
(8) Compliance of 8~a~ee provider with terms and
conditions of the ~ranchise, Dermit. license, or riah~
to do business in the City.
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 5
(9) Possible sanctions against ~ameee the Provider.
(b)
Prepare and submit an annual report to the City assessing
the Grantee's performance according to the terms of the
cable television franchise and make written
recommendations to the City.
(c)
Three months prior to the fifth year of operation and
every five years thereafter, the Commission shall submit
a report to the City, which report shall include a
written appraisal of the performance of the Grantee over
the entire length of the cable franchise with regard to
the provisions of the ~ franchise. The report shall
include recommendations for revised or additional
provisions of the franchise, considering at least the
following items: channel capacity, channels for access,
cable casting, facilities and staff assistance available
for access cable casting, two-way capability, and the
need for further service to be extended within the
franchise area based upon a reassessment of the
communication needs of the City in relation to the
services generally offered by the cable industry.
Section 4: This ordinance shall be in full force and
effect from and after thirty (30) days after its passage.
First Reading: May 28, 1996
Motion by Jones, second by Ruettimann to scheduled the second
reading of Ordinance No. 1325 for the Council meeting of June
10, 1996. Roll call: All ayes
2. First Reading of Ordinance No. 1326 Being an OrdSnance
Regarding Possession of a TOxic Substance by a Minor
Motion by Peterson, second by Jones to waive the reading of
the ordinance there being ample copies available for the
public. Roll call: Ail ayes
ORDINANCE No. 1526
BEING ANORDINANCE CREATING SECTION 10.108(7) OF THE COLUMBIA
HEIGHTS CITY CODE WHICHMAKESUNLAWFULTHE POSSESSION OF TOXIC
SUBSTANCES LISTED IN MINNESOTA STATUTES CHAPTER 609.684 BY
PERSONS UNDER THE AGE OF 18
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 6
WHEREAS, state law makes it unlawful to sell certain toxic
substances to persons under the age of 18; and
WHEREAS, it is logical that persons under the age of 18 should
not possess these same toxic substances.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City
of Columbia Heights that section of the Columbia Heights Code
be created to read as follows:
Section 10.108(7)
Possession of Toxic Substances
Subd. 1
Subd. 2
Subd. 3
For purposes of this section "toxic. substance"
means: ¢1) alue. cement, or aerosol paint
containing toluene, benzene, xyleneo amyl_nitrate,
butyl nitrate, nitrous oxide, or containina other
aromatic hydrocarbon solvents, but does not in~ude
glue~ cement, or paint contained in.a packaged kit
for the construction of a model automobile°
airplane, or similar item; (2) butane_or a butane
lighter, or, ¢3) any similar substance declared tO
be toxic to the central nervous system and to have
a potential for abuse, by a rule adopted by ~he
Commissione~_o~ Health..under Chapter 14,
It shall be.unlawful for any person under the..ag~
of 18 years to possess any toxic substance except
while these persons are under the direct
supervision of a parent., or guardian; or.
engaged in employment or educational activities
that require the USe of these toxic substances.
A violation O.~ this., section is a petty misdemeanor
and violators., may be required to particiDate in .~
community service project in addition to a fine.
First Reading: May 28, 1996
Motion by Peterson, second by Jones to schedule the second
reading of Ordinance No. 1326 for the June 10, 1996 Council
Meeting. Roll call: All ayes
3. First Readin~ of Ordinance No. 1327 Bein~ an Ordinanco
Reqardinq Loud Music From Vehicles
Motion by Jolly, second by Ruettimann to waive the reading of
the ordinance there being ample copies available for the
public. Roll call: All ayes
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 7
ORDINANCE NO. 1327
BEING ANORDINANCE CREATING SECTION 10.108(8) OF THE COLUMBIA
HEIGHTS CITY CODE WHICH MAKES IT UNLAWFUL TO EMIT RADIO OR
OTHER ELECTRONIC SOUND AMPLIFICATION FROM A PARKED, STOPPED,
STANDING, OR MOVING VEHICLE WHICH CAN BE HEARD FROM A DISTANCE
OF 75 FEET OR MORE
Section 10.108(8)
Radios or .Other Electronic
Amplification Devices
Sound
Subd. 1 No person may operate or Dark. stop, or leave
standing a motor vehicle while using a radio or other
~lectronic sound amplificatioD device emitting.sound from or
around the vehicle that is audible from a distance of 75 or
more feet, unless the electronic sound amplification device is
being used to request assisSance or warn against an unsafe
This subsectioD does not apply to .any of the following:
1. The operator of an authorized emergency vehicle when
responding to an emergency call. or when in pursuit of an
actual or suspected violator of the Daw, Or when responding
to, but not upon returning from. a fire call.
2. The operator of a vehicle of a public utility.
3. The operator of a vehicle that is being used for
advertising Durposes.
.$. The operator of..a vehicle that is being used in a licensed
or permitted event or:ce~ebration, procession, or assemblage.
5. The activation of a theft alar~..systsm device.
Subd. 2. A violation of this section is a petty misdemeanor.
First Reading: May 28, 1996
Motion by Jolly, second by Ruettimann to schedule a second
reading of Ordinance No. 1327 for the June 10, 1996 Council
Meeting. Roll call: All ayes
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 8
4. First Reading of Ordinance No. 1328 Being an Ordinanc~,,~
Calling for Abandonment of the city Charte~
Bruce Nawrocki, a member of the Charter Commission, expressed
concern regarding the potential loss of the right to
initiative, referendum and recall to the voters of the City if
the Charter were abandoned. He also felt there should be more
public discussion regarding this ordinance.
Members of the Council noted that the Charter Commission
members had been contacted to schedule a joint meeting with
the City Council. Councilmember Jolly recalled that there had
been no response from members of the Charter Commission
regarding this meeting. Recently, a letter had also been sent
to Charter Commission members advising that this matter was
going to be discussed at this Council Meeting. It was
suggested the City Manager schedule a joint meeting for some
evening next week.
Discussion continued which addressed the history of the
ordinance and its effects on voters. In addition to the
matters of initiative, referendum and recall, the second issue
not superceded by state statute was mayoral control over the
Police Department.
Motion by Jolly, second by Ruettimann to waive the reading of
the ordinance there being ample copies available for the
public. Roll call: All ayes
ORDINANCE NO. 1328
AN ORDINANCE OF THE CITY OF COLUMBIA HEIGHTS RELATING TO THE
ABANDONMENT OF THE COLUMBIA HEIGHTS CITY CHARTER
The City of Columbia Heights does ordain:
Section 1: That the City Council of the City of Columbia
Heights hereby proposes the abandonment of the Columbia
Heights City Charter.
Section 2: That the abandonment of the City Charter shall be
completed in compliance with Minnesota Statute 410.12, Subd.
5.
Section 3: That the City Council shall submit this proposed
ordinance to the Charter Commission.
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 9
Section 4: That within sixty (60) days after its submission by
the Council, the Charter Commission shall review the proposed
abandonment and shall approve or reject the proposal.
Section 5: That upon prompt notification of the Charter
Commission's action, the Council shall submit the proposed
abandonment to the people in the manner as provided by
Minnesota Statute 410.12, Subd. 4.
Section 6: That the City will select and operate as an
Optional Plan Statutory City if the charter abandonment is
approved by the City electors.
Section 7: That this ordinance shall be in full force and
effect from and after thirty (30) days after its passage.
First Reading: May 28, 1996
Motion by Jolly, second by Ruettimann to establish the second
reading of Ordinance No. 1328 for June 10, 1996 at 7:00 p.m.
Roll call: All ayes
The City Manager was requested to establish a joint meeting
with the Charter Commission and the City Council before the
second reading of the ordinance on June 10, 1996.
5. Resolution No. 96-47a Being a Resolution Appointing
Walter Fehst. as City M~naqer
Motion by Peterson, second by Jones to waive the reading of
the resolution there being ample copies available to the
public. Roll call: All ayes
Former Mayor/Councilmember Nawrocki stated he felt the
contract for the newly-hired City Manager went overboard on
benefits, was too generous with moving expenses, living
expenses, car allowance and a sixty day bank of sick leave
upon commencement of the job. Some members of the Council
indicated they felt this contract was similar to those offered
the last two city managers.
RESOLUTION NO, 96-47a
APPOINTMENT OF CITY MANAGER
WHEREAS, the position of City Manager became vacant on
February 2, 1996, due to the resignation of Patrick Hentges;
and,
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 10
WHEREAS, the City Council has, with the assistance of a
consultant, conducted an extensive search for candidates for
City Manager; and,
WHEREAS, after a thorough process to select a finalist from
among a group endorsed by the .consultant, the Council has
selected Walter Fehst; and,
WHEREAS, discussions with Walter Fehst have provided mutually
acceptable terms and conditions of employment;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the
City of Columbia Heights does hereby appoint Walter Fehst,
City Manager of the City of Columbia Heights, effective July
8,' 1996, under the following terms and conditions of
employment:
The City Manager shall be compensated at the annual
salary of $72,000. The City Council will conduct a
performance evaluation at six months. Subject to
satisfactory performance evaluation, the salary could
increase to $75,000. A performance evaluation will be
conducted at 12 months, and the Council will consider an
additional salary increase at that time. Thereafter,
performance evaluations will occur at 12 month intervals.
Thereafter, salary adjustments will take place at the
same time as other management employees.
In the event the City reduces the salary or other
benefits of the City Manager any time during the term of
the agreement in a greater percentage than for all other
managament employees, or in the event the City suggests
(whether formally or informally) that the City Manager
resign, the City Manager may be deemed terminated at the
date of reduction or such notice within the context of
the severence provision.
The City Manager has the option to participate in the
State's Public Employees Retirement Association or in a
deferred compensation plan through the City. In the event
the City Manager decides to opt out of PERA, the City
will contribute an amount to a deferred compensation plan
in the same percentage as the City would have contributed
to PERA.
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 11
e
10.
In addition, the City Manager is eligible to participate
in the City's deferred compensation plan wherein theCity
will match up to $500 contribution made by the employer.
The City Manager may also participate in other qualified
pension or deferred compensation plans subject to future
negotiations with the City Council.
The City Manager will participate in the City's medical,
dental, and life insurance program on the same basis as
other management employees. It is understood that should
there be any change in these benefit provisions for other
employees, that the City Manager is also eligible to
participate in the benefit package.
The City Manager will receive the same number of holidays
as granted to other management employees.
The vacation schedule will allow for three weeks during
the first year of employment and four weeks the second
year and thereafter.
The City Manager will be granted a 60 day bank of sick
leave upon employment. Thereafter, the City Manager will
earn one day per month against the sick leave bank.
Ail accumulations of sick leave and vacation time will be
in accordance with City policy.
The City Manager will receive a car allowance of $250 per
month for the use of his personal automobile on behalf of
City business within the Twin Cities metropolitan area.
Any travel on behalf of the City outside of the area will
be reimbursed on a per mile basis per City policy and IRS
regulations.
The City will pay transportation, lodging and related
expenses for the City Manager and his spouse to visit the
City for purposes of finding permanent housing. The City
will also pay the cost of relocating the City Manager's
family and household goods from Mountlake Terrace,
Washington to Columbia Heights.
In recognition of the fact that the City Manager will
assume employment prior to relocating his family and
household goods to Columbia Heights, the City will
provide him with temporary living expenses at the rate of
$1,000 per month not to exceed three months.
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 12
11.
12.
The City will pay all the dues .and related expenses,
including conferences, to participate in the appropriate
professional organizations including the International
City/County Management Association, League of Minnesota
Cities, and other related professional and municipal
organizations. The City will also reimburse the City
Manager for business expenses related to the cost of
doing business for the City.
Upon employment, the City Manager is employed for a
period of one year. He is subject to removal by City
Council with or without cause. He will be employed for
additional one year periods of employment, subject to the
right of the Council to provide notice that they intend
not to renew the automatic one-year renewal. If the
Council decides to exercise that option, they must give
the City Manager notice per the following schedule:
Within the first year - five months; within the second
year - four months; within the third year - three months;
and thereafter, three months notice. Should the City
Manager be found guilty of a felony, malfeasance,
misfeasance, or nonfeasance while in office, the terms
and conditions of the serverance provision shall not
apply. If the City Manager decides to leave employment
with the City, he must give at least a 30 day notice of
his intent to resign.
13.
The City will defend, save harmless, and idemnify the
City Manager against any negligence or professional
liability claim, whether groundless or otherwise, arising
out of an alleged act or omission occurring in the
performance of his duties as City Manager. The City will
compromise and settle any such claims or suit, and pay
the amount of any settlement or judgement rendered
thereon. The City will not indemnify the City Manager for
deliberate acts in violation on his part such as assault,
theft, etc.
Passed this 28th day of May, 1996.
Offered by:
Seconded by:
Roll call:
Peterson
Jones
All ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 13
b. Bid .Considerations
1. Award of 1996 Miscellaneous Concrete Repairs. Project
~9600
Motion by Sturdevant, second by Jones to reject the bids
received for Project #9600. Roll call: All ayes
Staff was requested to go out for bids again with the floor
slab removed and bid as an alternate.
2. Rgject Bids for......1996 Street Rehabilitation Project
Motion by Peterson, second by Ruettimann to reject all bids
for the 1996 Street Rehabilitation - Zone I Project, as all
bids exceed the available funding, and furthermore, direct
staff to re-evaluate the plans and specifications and report
back to the Council on the feasibility of rebidding the
project. Roll call: All ayes
Councilmember Jolly suggested that property owners in this
project area be notified by postcard of the project status.
c. Other Business
1. Leasing of Water Tower as Site for Communication Antenna
Sprint Spectrum has indicated an interest in entering into a
lease with Columbia Heights for the placement of twelve
antennas on the City's water tower. The City prefers the
League of Minnesota Cities' lease. Sprint Spectrum prefers its
own lease.
Dave Fisher, a representative of Sprint Spectrum, advised the
Council of the problems his firm has with the LMC lease.
Councilmember Jolly expressed similar concerns with the Sprint
lease. The City Manager indicated negotiations will continue.
Motion by Sturdevant, second by Peterson to table this matter
until such time that the City Manager and City Attorney can
meet with representatives of Sprint Sprectrum and draft a
contract acceptable to the City Council. All ayes
Bruce Nawrocki viewed the 4% annual escalator in the Sprint
lease as not being a really good deal for the City. He
inquired if bids had been sought and was advised they had not
been. He recommended the City's Science, Technology and Energy
Commission be asked for recommendations.
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 14
8. ADMINISTRATIVE REPORTS
a. Report of the City Manager
The City Manager's report was submitted in written form and
the following additional items were discussed:
Presentation to Elementary School: The City Manager stated he
had made a presentation to the 4th & 5th grades at Valley View
Elementary School. He felt it was a worthwhile experience.
~ater Tower: The City's water tower had recently been emptied
and painted. Councilmember Jolly inquired .if it had been
refilled. The tower was filled today.
Right Turn Stop Sign: Councilmember Jolly inquired if the
right turn sign on Central Avenue at 37th had been installed.
The City Manager responded this installation is the
responsibility of the Minnesota Department of Transportation
and has not been done at this point in time.
Sidewalk Easements: Some property owners on 44th Avenue have
still not responded to easement requests being made by the
City. Staff is still pursuing this.
Pool openings: opening of the park kiddie pools is being
delayed this year. State standards regarding these pools are
very strict and may be quite costly to meet. Cost alternatives
are being sought. One option being considered is saving the
associated costs for meeting state standards at the pools and
having lifeguards at Silver Lake Beach.
Acting City Manager: Councilmember Jolly thanked Mark Winson,
who served as Acting City Manager. Other members of the
Council concurred and felt Mr. Winson brought many talents to
the job as well as a willing attitude.
b. Repor~ Qf the city Attorney
The City Attorney had nothing to report at this time.
~ENERAL~..~OUNCIL COMMUNICATIONS
The following communications were received:
Minutes of the April 16, 1996 and May 14, 1996 Economic
Development Authority meetings.
Minutes of the May 16, 1996 Cable Communications
Commission meeting.
REGULAR COUNCIL MEETING
MAY 28, 1996
PAGE 15
10.
11.
CITIZENS FORUM
Bruce Nawrocki requested information regarding the agreement
between Honeywell and the City. He was particularly interested
in costs and how the stated goals were met.
The City Manager advised that Honeywell submits an annual
audit. There currently appears to be a savings to the City.
This is a seven year contract.
Mr. Nawrocki would like to review the contract document.
Councilmember Ruettimann noted he had requested an opportunity
to review the same document. He stated he will contact the
Honeywell representative. Councilmember Jolly would like to
meet with the Honeywell representative.
ADJOURNMENT
Motion by Ruettimann, second by Sturdevant to adjourn the
Council Meeting at 8:45 p.m. Roll call: All ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
Meeting of: June 10, 1996
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S
Effective April 1, 1993, the City Council appointed Patrick Hentges, City Manager, as Director
of Civil Defense. At that time, a new position of' Deputy Director of Civil Defense was
created. Charlie Kewatt, Fire Chief, was appointed Deputy Director of Civil Defense.
Since Patrick Hentges resigned, effective February 2, 1996, no one has been appointed as
Director of Civil Defense. Staff has recommended to Mayor Sturdevant that the City Manager
be appointed as the Director of Civil Defense. The rationale for such an appointment remains
the same. Specifically, under the City Ordinance, when the City declares a state of
emergency, the Director of Civil Defense becomes the Chief Executive Officer to serve the
Mayor. Having anyone other than the City Manager in this position would disrupt the normal
chain of command. By appointing the City Manager as the Director of Civil Defense, the chain
of command for the staff would not be interrupted during an emergency.
The primary work required by federal law, state law, and the city ordinance would continue to
be carried out by the Deputy Director of Civil Defense. The Deputy Directo~ is our certified
director to keep us qualified for partial reimbursement of Civil Defense .staff expenses.
By ordinance, the Mayor with the approval and consent of the City Council, has the power to
appoint or remove the Director of Civil Defense. Mayor Sturdevant's intent is to appoint the
City Manager, Walter Fehst, as the Director of Civil Defense.
RECOMMENDED MOTION: Move to concur with the Mayor's appointment of Walter Fehst as the
Director of Civil Defense effective July 8, 1996.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of : June 10, 1996
AGENDA SECTION: CONSENT ORIGINATING DEPT.: CiTY MANAGER
~ Recreation
NO:
ITEM: Closing of 4eh Avenue for BY: Julia A. Dehmer BY:
The Second Annual Soap Box Derby will be held in conjunction with the
Lion's Club Jamboree on June 29, 1996. In the event of rain on June 29,
1996, the derby will be held on Sunday, June 30, 1996, with the same
traffic restrictions. To accommodate the derby, 46th Ave. between Johnson
St. and Pierce St. will be posted "No Parking" and closed to through
traffic from 6:00 a.m. to 8:00 p.m. Barricades will be placed at the
intersections of 46th and Johnson, 46th and Pierce and 46th and Parkview
Lane to restrict traffic to derby participants and local residents only.
A letter will be sent to residents informing them of the upcoming derby.
To ensure safety, spectators will be allowed only on the south side of
46th Ave. in Keyes Park in order to keep people off of private property.
A Certificate of Insurance will be provided from the National Soap Box
Derby Association which covers the local derby. Hay bales will be placed
in front of telephone poles, traffic signs and beyond the finish line in
case of brake or steering failure. The Keyes Park building will be opened
to proved restroom facilities for derby participants and spectators. Food
and beverages may be available for purchase.
RECOMMENDED MOTION: Move to approve the Second Annual Soap Box Derby Races on
Saturday, June 29, 1996, and to close 46th Avenue between Johnson Street and Pierce Street
from 6:00 a.m. to 8:00 p.m. In event of rain on June 29, 1996, the races will be held on Sunday,
June 30, 1996, with the same traffic restrictions.
COUNCIL ACTION:
ADMiN: CCSOAP.BOX
CITY COUNCIL LETTER
Meeting of: 6/10/96
AGENDA SECTION: CONSENT ORIGINATING'DEPARTMENT: CITY MANAGER ,
ITEM: AUTHORIZATION FOR PUBLIC WORKS BY: M. Winson BY:
NO. DIRECTOR TO ATTEND THE APWA CONGRESS DATE: 6/4/96 DA
IN WASHINGTON D.C. g,l~' ~. ~ )
The Annual International American Public Works Association Congress and Exposition will be held August 24-28, 1996, in Washington
D.C.
The Congress provides numerous seminars on a number of topics relevant to Public Works, including management, economy and
technical procedures. Additionally, the Congress is the single largest display of Public Works related services and equipment.
The cost for the Congress is $345. The estimated travel and lodging cost is $1,300. Sufficient funds have been included in the 1996
budget.
RECOMMENDED MOTION: Move to approve the attendance of the Public Works Director at the 1996 APWA Congress and
Exposition in Washington, D.C., August 24-28, 1996, and that all related expenses be reimbursed.
MAW:jb
96-257
COUNCIL ACTION:
CITY OF COLUMB~ ItEIGHTS
AUTHORIZATION REQUEST FOR CONFERENCES, WORKSHOPS,
SCHOOLS AND SE.MINARS
This completed form must be presented to the City Manager by the Monday preceding the regular
Council Meeting for approval of attendance.
Date of Request:
Travel: '~ 1 ~' ~ro
Budgeted for: ~ Yes [] No
Name of Individuals Attending:. ~k~ G.J tO%o~
Name of Activit~
Estimated Cost: Regisflration:
Account#:
No
Purpose of Event:
How Wilt this Activity Help You and/or Your Department?
Please Attach Any Brochures or Information Related to This Event.
Signatures:
Department Head Date:
Division Head Date:
City Manager Date:
If Required, Date of Approval by City Council:
Upon approval by the City Manager or City Council (if applicable), this form will be submit-ted to the
ttFin~nc¢ Department with a coFy of the form to the appropriate Division Head. This form is not a
registration form or a request for pre.registration monies without a payment voucher and backup
completed and attached.
TRAVEL ADVANCE REQUEST
Name:
Name and Location of Event:
Dates: From
Amount of Advance
Trsn~porta~ion
Meals, Lodging & Incidentals
Registration Fee
Other (Specify)
$ Total Advance
If any item is to be paid directly by the City, write "Dll~ECT" in the blank, and do not include an
amount in "Total Advance".
City Manager Approval:
City Manager Date
IN SIGNING BELOW, I
1. Acknowledge the above-requested amount is an advance payment for travel and attendance at the
above-stated function.
2. Agree to submit within five working days from the date of my return a travel expe, nse report
itemizing authorized expenditures and agree to refund to the City of Columbia Heights that portion
of the advance not expended. ::~ ~ :~' ""' ................
Signature of Recipient
Date
REALIZ
...,., THE POWER OF INVESTMENT
Discover the value of Congress. Send your
employees to the 1996 APWA International
Public Works Congress and Exposition in
Washington, D.C. APWA~ 1996 Congress
is destined to be the best ever, from its
location in the nation~ capital to its lineup
of attendee-pleasing activities.
;
Your employees will discover more than
100 educational/technical sessions to
choose from. They'll listen to more than
200 public works experts with insights on
the industry~ future. Rub elbows with more
than 400 exhibitors. Learn the latest on
legislative issues and technological
innovations. Take optional technical field
trips. Network with peers from all over
North America. Above all, your employees
will gain' insight and knowledge that will
help your organization be more successful.
You're well aware of the benefits of
spending a few days away from the office
with your peers. 'The same is true with your
key employees.
-~..::
APWA~ 1996 Congress will feature the :~
.
largest display of public works equipmen~'~
products and services ever assembled in
North America. Which means your
employees will also see up close the best
and brightest the public works industry has
to offer, from innovations in equipment to
professionals who really know their stuff.
They'll talk firsthand with manufacturers,
suppliers and reps, learning more than you
ever dreamed about pipes, plows,
compressors, computers, just to name a
few.
They'll come in contact with people faced
with the same everyday problems as your
agency More importantly, they'll hear
about innovative solutions that work from
cost-cutting measures to initiatives that
result in greater productivity. For those in
management, they'll walk away with a
clearer understanding of benchmarking,
finance, privatization, public relations and
unfunded mandates.
Your employees will return invigorated and
full o[bright ideas to. take your
organization to the'next level. Isn't that
what you're trying to accomplish? This
APWA Congress is that once a year
opportunity to recharge your employees to
be the best they can be.
es of sending your
to Congress are plentiful. Here
just a handful.
M'0RE THAN
100
DUCATIONAL
200
PUBLIC WORKS
EXPERTS...
MORE THAN 400
EXHIBITORS...
THE POWER OF INVESTMENT
· See state-of-the-artequipment
on display.
· Build relationships with vendors.
· Hear methods for maximizing
limited resources.
· Network with international public
works professionals.
· Get the latest on legislative issues.
· Participate in interactive workshops.
· Take home materials.
· Know infrastructure from A-Z.
· Gain educational training and
professional development.
· Learn important technical information.
· Influence public works issues through
active participation.
Boost morale.
Discover cost-cutting
techniques that work.
Learn innovative solutions to typiCal
public works problems.
Find ways to save your agency
time and money
Your employees can share the vision at a surprisingly reasonable cost.
While the average price of a two-day seminar rims from $350 to $475, the
four-day APWA Congress costs just $345 per person for full registration, if
you sign up by July 1. You get more than twice the value.
Call APWA toda~¢ and enroll your employees for four days packed with
valuable information. July 1, and the end of our special
registration offer of just $345, will be here before you know it.
AMERICAN PUBLIC WORKS ASSOCIATION
05
CITY COUNCIL LETTER
Meeting of: June 10, 1996
AGENDA SECTION: ~ ~. ~. ORIGINATING DEPT.: CITY MANAGER
NO: ' COy~s~ ~l.~ Ptanning and Zoning APP~0V~ ~
ITEM: Special Purpose Fence, R. Schneider BY: Tina Goodroad.~ BY:
NO: Case ~9606-29, 1508 N.E. 41st Avenue DATE: June 7, 1996~'~
The Planning and Zoning Commission reviewed the request of Robert Schneider for
permission to install a six (6) foot high picket style special purpose privacy fence
along and inside the east side property line from the front corner of the house to
the side lot line and then extending south toward the middle of the house located
at 1508 N.E. 4!st Avenue. A site plan and design of the fence is included in the
packet which shows the proposed fence to be located four (4)'feet off the property
line. The reason for the request is to obtain privacy from the alley traffic.
The Planning and Zoning Commission unanimously recommend approval of the request.
RECOMMENDED MOTION:
Move to approve the request for a six (6) foot high special purpose privacy fence
as requested provided the required property irons have been located and the required
building permit obtained prior to the fence installation.
COUNCIL ACTION:
ccag696.nol
For:
Eezonin,
Variance
Privacy Pence
Conditional Use Permit
Subdivision Approval
Site Plan Approval
O~her
X
2ITY OF COLb~IAHEICHTS
C
Street Address of Subject Property,
Lesal Description of Subject Property:
1508 N.E. 41st Avenue
Applicant:
Name, Robert Schneider
Address: 1508 N.E. 41st Avenue, C.H. 55421
Phone: 782-0876
Name:
Address:
Phone,
Description of Request: Installation of 6 ft high wood board fence alono and
the east slde property llne from the front corner of the hou}~ to the ,~ 19t l~ne and
then extending toward the middle of the house.
Zontn~:
Applicable City Ordinance Number
Present 2onin,
Present Use
Section
Proposed Zontn~
Proposed Use
7. Hem,on for Request: Privacy from alley traffic
8. F. xhibits Submitted (maps, dim,rams, etc.)
Acknovledlment and SiKnature: The un~ersisned hereby represents upon all of the
penalties of law, for the purpose of inducin, the City of Columbia ~eiihts to take the
action herein requested, that all statements herein are true and that all work herein
mentioned will be done in accordance with the Ordinances of the City of Columbia ~eights
and the laws of,the State of ~nnesoSa. _
Si,nature of Applicant.~' ~~~~~
Taken By:_ /~-/' ,
(applicant' s name
(.inelghe or fence)
(applicantw s address)
· (distance
r~quest your written consent to ccrmtruct
(~rl:~e or fenee~ material ~nd rake-up i'~_'l.~h)
5he fence will be situated
in from E~ property :~ne.
A true and accurate sketch of the location of the fence oU. t.he ..applicant's property.
'(Be accurate in your measurements; it will avoid later misunderstanding~ and
conflicts. )
Signature
Signature
Signature
Signature
Acknowled~nt and Signatures. 5he undersigned fully understands the request
herein mentioned and agrees to consent to its height, type and location.
; Address
; Address
L
ee (.~ mmee
X
0 x
CITY COUNCIL LETTER
Meeting of: June 10, 1996
AGENDA SECTION: q ~ ~ ORIGINATING DEPT.: CITY MANAGER
and,~. ~
NO: ~ ' Q {~ F~ ~]~ Planning Zoning
ITEM: Conditional Use Permit, P. Bauer BY: Tina Goodroad~ BY:
NO: Case %9606-30, 1318 N.E. 42 1/2 Ave. DATE: June 7, 1996~ '~/~//~
The Planning and Zoning Commission heard the request of Mr. and Mrs. Perry Bauer for
a Conditional Use Permit to allow the construction of a 12' x 16' utility building
at 1318 N.E. 42 1/2 Avenue.
Section 9.105(5) (g) of the Zoning Ordinance states that any accessory structure
larger than 120 square feet requires ~ Conditional Use Permit.
The applicants have submitted a survey of the property and a site plan which shows
the placement of the utility building on the lot. The proposed utility building
will be 12' x 16' and will be located 10.5 feet from the rear lot line and fourteen
(14) feet from the west side property line. This site plan meets all Zoning
requirements.
The Planning and Zoning Commission unanimously recommend approval of the Conditional
Use Permit.
RECOMMENDED MOTION:
Move to approve the request for a Conditional Use Permit t~ allow the construction
of a 12' x 16' utility building at 1318 N.E. 42 1/2 Avenue as it is in compliance
with the Zoning Ordinance.
COUNCIL ACTION:
ccag696.no2
CITY OF COLU~IA HEIGHTS
Application For =
Rezoning
Variance
Privacy Fence
Cond£tional Use Permit
Subdivision Approval
$~te Plan Approval
O~her
Street Address of Subject PropertT: I~t % - ~/~ ~--~'~'
Legal Description o£ Subject PropertT:
Phone: J~- B?~O
O~ne r:
Name:
Address:
Phone:
Description of Eequest: Conditional Use Permit
Zoning:
Applicable City Ordinance Number
Present Zoning
Present Use
Section
Proposed Zoning
Proposed Use
7. aeason for Request:
to allow a ]2'xJ6' storage building in the rear yard
8. Exhibits Submitted (maps, diagrams, etc.)
9. Acknowledgment and Sitnature: The undersiTned hereby represents upon all of the
penalties of law, for the purpose of'inducing the City of Columbia Heights to take the
action herein requested, that all statements herein are true and that all work herein
mentioned will be done in accordance with the Ordinances of the City of Columbia Heights
and the laws of the State of Minnesota. ~
'~ Signature o£ Applicant: /~ f-5 Date: ~/~%~ /// f~
~-"~" ~ ' Taken By:~
ADDRESS OF JOB SITE:
PROPERTY OWNER'S NAME:. ~rr~ ~
CitY: ~ol~b,~ ~FS. ~v~N , STATE:
NANE OF TENANT/OCCUPANT (if di~feren~ fr~m above);
CONTRACTOR:
Ci:y: ·
Is ~on~rac:or Licensed by: Cot.Hg~s
Valuation o~ Job or Bid Price: $
ADDRESS:
Address:
S:a:e:
or Scare of MN.
PHONE # '"/g>~- 5~0
Phone
Phone #
License #
if roofing, # of squares of material ; # of layers of existing roo¢ing
If sprinkler system, # of heads altered/added ; # of standpipes
~For accessory bui]dings, decks or bul]d~ng additions, draw a site plan below showing the
location of existing buildings and structures on lot and distances to property lines both to
existing structures and new additions.
APPLICANT SIGNATURE: -
BUILDING INSPECTOR SIGNATURE: _ _ _ APPROVAL DENIAL
OTHER CITY DEPT. APPROVAL: DATE: APPROVAL DENIAL
Permit Fee: Plan Review Fee: Surcharge:
CERTIFICATE OF URVEY
KURTH SURV~(ING, INC..
4002 JEll:PERSON ST. N.E.
COLUMBIA HEIGHTS 65421
The east 66.0 feet
of the west [41.0
feet, except the
suuth 140.0 feet
thereof, Lot 47,
Block 3, Reservoir
Hills, An~ka Co.,
Minnesota.
Reserving and
subject to a road-
way easement over
the north 30 feet
thereof.
]t {i It Il
. Iht
CITY COUNCIL LETTER
Meeting of: June 10, 1996
q e ORIGINATING DEPT.: CITY MANAGER
AGENDA
SECTION:
' -- ~OYl~n~ Planning and Zoning APP~%VAL /7
NO: '
ITEM: Conditional Use Permit, L. Linder BY: Tina Goodroa~ BY: ~ .~
NO: Case ~9606-31, 3989 Central Ave. DATE: June 7, 1996
The Planning and Zoning Commission reviewed the request of Ms. Lynette Linder for
a Conditional Use Permit to allow the operation of a Massage Therapist Business at
3989 Central Avenue.
Section 9.112(2) (k) of the Central Business District Section of the Zoning Ordinance
requires a Conditional Use Permit for Massage Therapist Businesses licensed pursuant
to Section 5.612.
A letter explaining the request and layout of the business center is included in the
packet as well as documentation which explains the education completed by Ms.
Linder. This proposed site will be located in Suite ~575 of an existing
psychologists office, Community Psychologists of Mn., located in the Northeast State
Bank Building. This business will provide a comfortable and convenient place for
people interested in therapeutic massage and bodywork. The combination of the two
businesses will facilitate research on the effects of bodywork on mental health
issues.
The therapeutic massage business will be open during the hours of 10:00 a.m. and
8:00 p.m. with about 25 clients per week. Clients will have to use the public
facilities of the office building and adjacent parking ramp. At the start of the
business, there will be only one bodywork therapist working at the site.
This use will also be required to obtain a City license and required testing.
The Planning and Zoning Commission unanimously recommend the approval.
RECOMMENDED MOTION:
Move to approve the Conditional Use Permit to allow the operation of a Therapeutic
Massage and bodywork business at 3989 Central Avenue, Suite 575, as it conforms to
all applicable Zoning Codes.
COUNCIL ACTION:
ccag696.no3
CITY OF COLUMBIA HEIGHTS
Appltcat£on For:
~ezoning
variance
Privac7 Fence
Conditional Use Permit
Subdivision Approval
Site Plan Approval
Other
Application Date,
Fee: Date Paid
Rece£pt No:
1. Street Address of Subject
2. Legal Description of Subject Property~
Applicant
Address: t~q~
Phone: ~2q-3 9/~
Description of Request:
Owner:
Name: f~ ~ 0~(~ ~ /i^c,
Phone: ~.9 '7- G ~
Zoning:
Applicable City Ordinance Number
Present Zoning
Present Use
Section
Proposed Zoning
Proposed Use
7. ~eason for Request:
Submitted (maps, diagrams, etc.)
Acknowledgment and Si~nature: The undersigned hereby represents upon all o~ the
penalties of law, for the purpose of'inducing the City of Columbia Heights to take the
action herein requested, that all statements herein are t~e and that all ~ork herein
mentioned will be done in accordance with the Ordinances of the City of Columbia Heights
and the laws of the State of ~innesota.
Signature of Applicant: ~f~m2~C~ ~. 7~ Date:
·
Taken By:,
This is a request to provide a safe, comfortable and convenient space for people
interested in obtaining the health benefits of therapeutic massage and bodywork. While
this will be a separate business, it will be located in the suite of an existing psychologist's
office - that of Community Psychologists of MN, located in the Northeast State Bank
Building, suite 575. The combination of the two businesses in one suite will allow us to
do research into the effects ofbodywork on mental health issues. This is becoming an
area of great interest within alternative or integrative health communities. This also
provides a safe environment for people looking for legitimate therapeutic massage and
bodywork.
It is expected that there will be about 25 clients per week during the hours of
10:00 AM to 8:00 PM (evening hours to accommodate those who work during the day).
These clients will use the public facilities of the office building including the adjacent
parking ramp.
As can be seen on the map included, the suite of 575 is colored with a marker and
the 'X' is marking the office that will be used for bodywork. At this time, there will be
only one bodywork therapist working at the site.
0
t
It
NATIONAL CERTIFICATION EXAMINATION
FOR THERAPEUTIC MASSAGE AND BODYWORK
(School Director 't Name) I (~andidatt'$ ~Vame)
ha~ completed ~ ~' O hours of training in therapeutic massage and bodywork as of ~'f/O/q~o
(date)
Si=amre of School Direczor ~~ ~~
N~eofSchootnirecror(Please;~ ~'~.LX. ~V~f~
The foregoing instrument was acknowledged before me this 17th day of May , 19..93,
by Lynette $, kinder , who is personally known to me or who has produced a dr~vers license
asidendficadon. Th;s notarizatj/9n is for the applicat;on 'that is attached only.
Nora~ Public Signa~~ ~~ .~. ~C~ ~ ~Fm Seal Here
No~ Public Printed/Typed Name sa t hryn ~&~p i n '"
My commission expir= January 31 ,4~2000
My commission number
Gm~&late Hamtbovk 17
APPLICATION i=OR NATIONAL CER'I'iI=IE~:ATION IN THERAPEI. FI1C MASSAGE AND BODYWORK
Name (Last/FindMiddk Initial):
Race: I~1 Asian ~1 Afro-American I~1 Hispanic ~ Native American
'~ White ~ Other (Specify)
Type of Initial Tr=ining
~l Self-taught ~ Workshops/Seminars
"~ School Training I~l Apprenticeship
Hours of Massage/Bodywork Training
[~ 100 or less
~ 301 to 500
~ Over 1000
Highest Education Level
l~l Some high school
'~l Some college
~l Junior college graduate
t01 to 300
501 to 1000
High school
Technical/Vocational certificate
BMBS
~ MAJPhD/Other Advanced Degree
IZl Other (Specify).
Years Practicing M~e or Bodywork
~ Less than 1 ~1 1 to 2
UI3 to 5 Ul6to 10
~ 11 to 15 ~1 16 to 20
~ Over 20
Practice Setting
~ Private Practice
~ Hospital/Nursing Home
l~l Fitness Center/Health Club
I~1 Sports Medicine Facility
IZI Wholistic Health Center
l~t Resort/Hotel/Cruise Ship
~ Beauty/Skin Care Salon
I~ Corporation/On-Site
~ Chiropractic/Osteopath Office
~i Other Health Professional Office
~ Other(Specify)
Client Sessions per Week [i~ 10 or less ~
~ I1 to20
~ 21 to 30
I~1 31 to 40
~1 Over 40
Have Your Taken This Examination Before?
~ Yes (How Many Times? ) ~1 No
Primary Discipline
~K~ Traditional European
~ Contemporary Western
t~l Strucrural/Fun~ional/Movement Integration
[~ Oriental
~ Energetic
I~1 Eclectic/Combination
Of which Massage Therapy/Body'work organizations are you a
member?. (Mark all that apply)
t~ American Massage Therapy Association (AMTA)
~1 American Oriental Bodywork Therapy Association (AOBTA)
~1 American Polarity Therapy Association (APTA)
~ Associated Bodywork and Massage Professionals (ABMP)
~I The Feldenkrais Guild
~ Florida State Massage Therapy Association (FSMTA)
~ International Myomassethics Federation, Inc. (IMF) ~
t~l National Association of Nurse Massage Therapists (NANMT)
~ Roll Institute
~t Trager Institute
~ Other (Specify)~
~l None
Special Requests (A letter and documentation is required for any of these
requests)
~ Special Accomodadons for Candidates with Disabilities
~ Strict Translation Dictionary for Foreign Candidates
(Candidates must supply--subject to inspection)
Payment Information
,~Check [~ Visa
Name On Card:
MasterCard
Card Number
Exp. Date:
Signature
The information [ have provided is accurate, true. and correct to the best of my knowledge. I have read and agree to be bound by the policies.
procedures, and Code of Ethics promulgated by the National Certification Board for Therapeutic Massage and Bodywork (NCBTMB). I agree to release
to the National Certification Board or irs agents all pertinent information related to fituations rhar arise in connection with my application and/or
certification, t understand that the Nadonat Certification Board reserves the right ro vcriF.' .my or all infbrmation in this application or in connection
with my certification. Therefore~ I understand and agree that my failure to provide accur.ltc, true. and correct intbrmation, respond to authorized
National Certification Board requests (or additional information, or abide by thc Nariunal C'crtificarion 1½oard policies, procedures, or Code of Ethics
shall constitute grounds for rejection of my application or denial or revocation o(mv certification. [ understand that my name will become part of the
registry of the National Certification Board tbr Therapeutic Massage and Bodvwork up, m successful completion of the examination.
Signature ]7~'~/.',..z.....k-,_~3. ,7)/., ,(i~: .... Date 43-/,~-
Cimdidate /qandbook 15
NATIONAL CERTIFICATION EXAMINATION
FOR THERAPEUTIC MASSAGE AND BODYWORK
N3_r~e
I meet the eligibility requirements in the following manner:
EDUCATION/TRAINING
I have a combination of education/training, consisting of p'rograms oFAT LEAST 100 hours in length, which total
AT LEAST 500 hours of education. (Attach copy of transcript, diploma or certificate for EACH program
completed. Programs must be AT LEAST 100 hours in length. If your transcript, diploma or certificate of
completion does NOT have the number of hours listed on it, you MUST complete and attach Aff~davit #1)
10 points are awarded for EACH program of AT LEAST 100 hours in length. Minimum 10 points per program.
PROFESSIONAL EX2PERIENCE/TRAINING
I have had years of professional experience performing hands-on massage therapy and/or body'work.
One (1) year is defined as AT LEAST 400 sessions/treatments. (You MUST complete and attach Affidavit #2)
7.5 points are awarded for EACH year of experience which meets the definition of a year. A MAX2MUM of thirty
(30) points can be awarded in this category'. Additional points must obtained from the
EDUCATION/TRA2NING category.
# hours Education/Training
# years Professional Experience
TOTAL POINTS
= ~ points
+
= ~ points
50
j~ A/a~Ja,va] Caraij;cation BoardJbr Thera, veutic 31assage and Bodywork
TO CITY COUNCIL JUNE 10, 1996
*~tgned Waiver Form Accompanied Application
APPROVED BY
POLICE DEPT.
1996 BUSINESS LICENSE AGENDA
CARNIVAL LICENSED AT
*Serie Fun Shows Huset Park for Jamboree
Gregory Scott Hughes June 26-30, 1996
FEES
S 2S6. oo
;AFETY & HEALTH
CIGARETTE SALES
*Mendota 5alley Amusement, Inc.
9177 E. Courthouse Blvd. Ct.'
lnver Grove Helghts
4811 Central Avenue [I.E.
machine
45.00
3UILDING OFFICIAL
II II
II II
II Il
II
II
CONTRACTORS
*A.R.E. Plumbing
*Ace Mechanical Services
*All Pro Construction, Inc.
*D & D Fence Company
Metro ~eneral Services
*Jim ~urr Plumbing
6139 - 172nd Lane, Ramsey
5217 - 19Oth Lane, Wyoming
3176 Ryan Lane, Little Canada
4607 Pierce St. N.E.
16391 - 45th St. N.E., Rogers
925 Southv?ew Blvd., S.St. Paul
40.00
4O.OO
4O.OO
4O.OO
4O.OO
40.00
POLICE DEPT.
GAMES OF SKILL/MUSICAL DEVICES
*Mendota Valley Amusement
9177 E. Courthouse Blvd. Ct
481] Central Avenue
games
jukebox
350.00
FIRE, BUILDING,
SAFETY & HEALTit,
ANOKA COUNTY HEALTH
RE STAU RANTS
BW-3 Restauran~ 4811 Central Avenue
***CONTINGENT UPON FINAL INSPECTIONS OF FIRE, BUILDING DEPTS.
AND ANOKA COL]NTY HEALTH DEPARTMENT.
125.O0
TAXICAB DRIVERS
POLICE DEPT. *Douglas Ray Mehrkens 837 N.E. 47th Ave. 20.00
TO: MARK WINSON, ACTING CITY MANAGER
FROM:
LOWELL DEMARS
SUBJECT: RENTAL HOUSING LICENSES
DATE: JUNE 10, 1996
THE OWNERS OF THE FOLLOWING RENTAL PROPERTIES HAVE COMPLIED WITH
THE RE-LICENSING AND/OR LICENSING REQUIREMENTS OF THE CITY OF
COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE. I AM REQUESTING THAT
THEY BE PLACED ON THE NEXT COUNCIL AGENDA FOR APPROVAL:
AAKER, HERBERT
A.C.C.A.P.
ANDERSON, PATRICIA
BAHE, JEFFREY D.
BAHE, JEFFREY D.
BAHE, JEFFREY D.
BECK, GARY
BERG, RICHARD
BERG, RICHARD
BULATAO, NELIA
BURCHETT, LESLIE
C-H PROPERTIES
CAJUCOM, ALEX
CHANG-KUO
CHARBONNEAU, JANE
CRYSTAL CORP.
CRYSTAL CORP.
DOELZ, WALTER
DOMBROWSKY, WILLIAM
DOYING, DEAN
DZIF~DZIC, PAUL J.
ERICKSON, MARK
FERRIER, DAVID
FLEMMING, ROBERT
FRAGAt~E, EDWARD
FRAGALE, EDWARD
FRAGALE, EDWARD
FRAGALE, EDWARD
FRITZ, RAYMOND
3976 VAN BUREN
4653 CENTRAL
3742 3RD STREET
3740 RESERVOIR
3807 CENTRAL
3817 CENTRAL
679-81 46TH AVENUE
4233 3RD STREET
4242 3RD STREET
4655 PIERCE
3747 2ND STREET
4655 5TH STREET
4506-08 FILLMORE
1356-58 CIRCLE TERR
4509 FILLMORE
1349-51 CIRCLE TERR
1355-57 CIRCLE TERR
1261-63 CIRCLE TERR
4427 MAIN
528 402I-1 AVENUE
4555 FILLMORE
3722 3RD STRF~FJT
4631 PIERCE
4647 POLK
1300-02 CIRCLE TERR
1308-10 CIRCLE TERR
1316-18 CIRCLE TERR
1324-26 CIRCLE TERR
1332 CIRCLE TERR
GENG, MARY
GENG, MARY
GENG, MARY
GLOVER, REBECCA
I-IEBZYNSKI, EMILY
HII.,DEBRAND, MICHAEL
HILDEN, HELEN
HOAG, JAMES
HOFICH, THOMAS
HOWE, EDWARD
HYLAND, DONALD
IVERSON, DAN
JACKELS, LEO
KASAR, NURHAN
KING, DORN
KNOLL. AMY
KOWAL771=.K, HARVEY
KUGLIN, LEROY
LAM, DUOM
LANGE, DAVID
LANGE, DAVID
LARSON, DANIEL
LARSON, RICHARD
LARSON, STANLEY
LEMERE, JOAN
LEMON, ALBERT
LOBERG, ROGER
LOEWENTHAL, KURT
LOEWENTHAL, KURT
MACIASZEK, JOE
MACIASZEK, JOE
MATT, ERNEST
MECL, WAYNE
MORRIS, JOY
MOUA, XIONG
NAROG, DUANE
NELSON, OMAR
NORDAHL, VERN
ODUMADE, OLUBUNMI
OSTLUND, ROBERT
PECKELS, KENNETH
POORE, SHIRLEY
PROKOPIUK, MICHAEL
1242-44 CIRCLE TERR
1248-50 CIRCLE TERR
1266-68 CIRCLE TERR
3861 EDGEMOOR PL
3746 3RD STREET
4415-17 2-1/2 STREET
4427 2-1/2 STREET
4433-35 2-1/2 STREET
4344 3RD STREET
3980-82 TYLER
3716 3RD STREET
1243 CIRCI .E TERR
1221-23 CIRCLE TERR
4323 3RD STREET
4153 4TH STREET
1212-14 CIRCLE TERR
1215-17 CIRCLE TERR
4520 TAYLOR
4817 5TH STREET
4226 4TH STREET
1319-21 CIRCLE TERR
4450 MADISON
1207-09 CIRCLE TERR
1218-20 CIRCLE TERR
4556 TYI
4201 3RD STREET
3726 3RD STREET
2328 45TH AVENUE
5140 7TH STREET
4315 MAIN
1206-08 CIRCLE TERR
1407-09 CIRCLE TERR
4351-53 WASHINGTON
4357-59 WASHINGTON
4251 JEFFERSON
3819 MAIN
3945 MAIN
4518-20 FILLMORE
1313 - 15 CIRCLE TERR
3915 VAN BUREN
2106 41ST AVENUE
1325 CIRCLE TERRACE
3940 PETERS PL
4601-03 PIERCE
4533 I.YNIVERSITY
3853 EDGEMOOR PL
RAMNARINE, GANGA
RANALLO, CLARENCE
SCHLOESSER, RONALD
SHAFFER, MICHAEL
STAUCH, LEE
STAUCH, AUDREY
STAUCH, LEE
SUNG, SANG YONG
THORNBERG, TERRY
VAN BLARICOM, STANLEY
VETTER, ROBERT
WEAVER, MAURICE
WECKWERTH, ARNOLD
WENT)EL, DONALD
YEH, PAUL J.
YI, YONG KWON
ZIMMERMAN, MARK
4526 TYI ~F.R
1815 41ST AVENUE
4217 2ND STREF. T
3717 POLK
4311 ROYCE
4556 FILLMORE
4545 FILLMORE
4959 7TH STREET
4326-32 MONROE
4500 TYLER
501 MILL
3725 MAIN
3857 EDGEMOOR PL
1272-74 CIRCLE TERR
999 41ST AVENUE #303
4200 3RD STREET
4546 TYLER
1807 41ST AVENUE
CITY COUNCIL LETTER
Meeting of: June 10, 1996
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: ~ PUBLIC H~AR/~GS CITY MANAGER'S APPROVAL ~
Recently, the Acting City Manager requested that the Cable Commiss consider expanding its
role to include telecommunications.
As a result, staff drafted an ordinance change to expand the role of the Cable Commission.
At their meeting of May 16, the Cable Commission reviewed the draft ordinance. Attached is
an ordinance that the Cable Communications Commission is recommending the City Council adopt.
The first reading of the ordinance was held on May 28, 1996.
RECOMbfENDED MOTION: Move to waive the reading of the ordinance, there being ample copies
available to the public.
RECOMbfENDED MOTION: Move to adopt Ordinance No. 1325, an Ordinance a/nending Ordinance No.
853, City Code of 1977 and Pertaining to Cable Communication Commission.
COUNCIL ACTION:
ORDINANCE NO. 1325
BEING AN ORDINANCE A/~ENDiNG ORDINANCE NO. 853, CITY CODE OF 1977
AND PERTAINING TO CABLE COId2fUNICATIONS COPI~ISSION
The City of Columbia Heights does ordain:
Section 1: Section 3 of Ordinance No. 853, City Code of 1977
which currently reads as follows, to wit:
C~ELE ~~ ~m~ COMMISSION
is hereby ~mended to read as follows:
TELECOM14I/NICATIONS COFi~ISSION
Section 2: Section 3.315 of Ordinance No. 853, City Code of 1977,
which currently reads as follows, to wit:
3.315 (1) A Columbia Heights Cablc Cc~;anicaticns Commission is
hereby established which shall consist of seven (7) members to be
organized as follows:
is hereby amended to read as follows:
3.315 (1) A Columbia Heights Telecommunications Commission is
hereby established which shall consist of seven (7) members to be
organized as follows:
Section 3: Section 3.315 (2) of Ordinance No. 853, City Code of
1977, which currently reads as follows, to wit:
3.315 (2) The Commission shall serve in an advisory capacity to the
Council and the administrative service of the City. The duties and
responsibilities of the Commission shall be as follows:
a. Study, investigate and make written recommendations to the
City Council on all matters pertaining to ~^ ~^~"--~ ~^~-
................... -^ on s own n a ve or as
referred to the Commission by the Council or administrative
service of the City. This shall include, but not be limited
to, the following matters:
(1)
Additional services which could be furnished by the
Cable Communications System.
(2) Rate adjustments.
(3) Actions of Crantcc which may be grounds for
revocation of the Franchise.
(4) Crantco's performance regarding subscriber
complaints and interruption of service.
(5) Operation and use of access channels.
(6) Renewal or extension of the ~ranchise.
(7) Channel allocation and programming.
(8)
Compliance of Crantcc with terms and conditions of
~ranchise.
(9) Possible sanctions against Crantcc.
(b) Prepare and submit an annual report to the City assessing
the Grantee's performance according to the terms of the
franchise and make written recommendations to the City.
(~) Three months prior to the fifth year of operation and
every five years thereafter, the Commission shall submit a
report to the City, which report shall include a written
appraisal of the performance of the Grantee over the entire
length of the franchise with regard to the provisions of the
franchise. The report shall include recommendations for
revised or additional provisions of the franchise, considering
at least the following items: channel capacity, channels for
access, cable casting; facilities and staff assistance
available for access cable casting; two-way capability, and
the need for further service to be extended within the
franchise area based upon a reassessment of the communications
needs of the City in relation to the services generally
offered by the cable industry.
is hereby amended to read as follows:
3.315 (2) The Commission shall serve in an advisory capacity to the
Council and the administrative service of the City. The duties and
responsibilities of the Commission shall be as follows:
a. Study, investigate and make written recommendations to the
City Council on all matters pertaining to the provision of
telecommunication services within the City on its own
initiative or as referred to the Commission by the Council or
administrative service of the City. This shall include, but
not be limited to, the following matters:
(1)
Additional services which could be furnished by the
~-~ ~ ...... ~~ ~'~-- telecommunication
service providers.
(2) Rate adjustments.
(b)
(c)
(3)
(4)
Actions of ~ Cr~ntcc Drovider which may be grounds
for revocation of its the ~f_ranchise, ~ermit,
license, or other right to do business in the City.
Crantcc's Provider's performance regarding
subscriber complaints and interruption of service.
(5) Operation and use of access channels.
(6)
Renewal or extension of the ~rancise, permit,
license, or other right to do business in the City.
(7) Channel, spectrum, or capacity allocation and
programming.
(8) Compliance of Crantcc provider with terms and
conditions of the ~ranchise, permit, license, or
right to do business in the City.
(9) Possible sanctions against Crantcc the Provider.
Prepare and submit an annual report to the City assessing
the Grantee's performance according to the terms of the
cable television franchise and make written
recommendations to the City.
Three months prior to the fifth year of operation and
every five years thereafter, the Commission shall submit
a report to the City, which report shall include a
written appraisal of the performance of the Grantee over
the entire length of the cable franchise with regard to
the provisions of the cable franchise. The report shall
include recommendations for revised or additional
provisions of the franchise, considering at least the
following items: channel capacity, channels for access,
cable casting; facilities and staff assistance available
for access cable casting; two-way capability, and the
need for further service to be extended within the
franchise area based upon a reassessment of the
communications needs of the City in relation to the
services generally offered by the cable industry.
Section 4: This Ordinance shall be in full force and effect from
and after thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Hay 28, 1996
Offered by:
Seconded by:
Roll Call:
Joseph Sturdevant
Jo-Anne Student,
Council Secretary
Bi:;.'(.] F:'I'NANC]:AL. SYSTEM
06/07/96 09: 29: 54
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203
205
212
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235
240
280
376
4()].
402
406
4:1. 1
412
415
431
601
602
603
701
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880
887
GENERAL
COMMUI',I ]:'i"Y DEVL:]...OF'MIENT FUND
ANOKA COUNTY CI)BG
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51,868 ,, 22
8,768 ,, 92
2,886. O0
6,955.70
5,348.00
40,80
3,397.76
8,9:t. 7 .. 68
100 ,, 00
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06/07/96 09: 2
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6/10/96 COLJNC Z L. I... :I:S'T
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GI-',~401R~"V04.30 F'A[31E 2
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59367 425,, 00
59368 408.00
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59370 256.00
5937.1. 485 ,, 00
59372 5:[ .1.. 00
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59:574 430.00
59375 454 ,, 00
59376 634.00
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59378 10.00
59379 40 ,, 00
59380 191.68
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59393 1 :, 662,, 12
59394 626.55
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59396 38.80
59397 2,078 ,, 32
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59400 95.00
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59403 500.00
59404 359.86
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06/07/96 09: 2
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6/]. 0/96 C.:OUNC Z I... I... [[ ST
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]i C:MA REiT II:;,'EME:NT TF;,'UST 45
:[SANT:t: C(]UNTY F-'AM
M1ii:i) :[ CA F.::HO ]: (ii:Iii:
M :[ C KIEL,SON, TRUS'¥'E['[ / J
M][NNE,SO'¥A ML.ITL.IAI_ L. IFE
MN STATE RIETIF;~'IEMIENT SYST
lYOR'f'HEAST STATE BANK
NORWEST BANt< - F:'AYROLL A
F:'IERA - DEl'=.T. NED CONTR I BUT
F"Iii~RA - F ]iRE REL I EF
I::'IERA F:'OI_ t CE RELIEF" CONSO
F:'UB[..]t]C: MANAGER?.; ASSOCIAT
,STATE CAF'ITOI_ CREDT. T UN
UNION ].2.1.6
A M BEST (]OMPAI',IY
AAA/F-'F~ ][OR t TY V ]]DEO
ACE HARI)WAR['i]
A1...I... AUTO GLA,SS
AMER I CAN B t NI)IERY
59414 9,059.56
594].5 22.97
59416 86.01
59417 180 .. :L 6
59418 500.00
594.1.9 20 ,, 00
59420 116.00
5942]. 8 :, 258 ,, 09
59422 24.89
59423 50,28
59424 25.00
59425 1,500 .. 00
59426 74.66
59427 ].01 .. 5:1.
59428 75 ,, 59
59429 200.52
59430 10 :, 859.50
5943 ]. 7 .1... 54
59432 16.95
59433 24.95
59434 65..94
594~;5 586.50
59436 53 .. 75
59437 .t. :, 6:1. 5 .. 00
59438 4,783.. 50
594~:;9 .1.2,842.90
59440 7,0].2.. ].7
59441 .1. [.';0 .. 00
59442 2:1., 289.27
59443 350 .. 00
59444 744.50
59445 .1. :, 080.00
59446 37,708.24
59447 .t. 17,336., 53
59448 2.1., 757.34
59449 94.,62
59450 389.53
5945 .1. .1. :, 274.85
59452 50..00
5945~:; .1., 245 .. 00
594 54 80.00
59455 898 .. 00
59457 1,033 .. 90
59458 105.59
59459 76..23
59460 299.95
5946]. 279 .. 65
BRC FINANCIAL_ 8YSTIEM
06/07/96 09: 2
Check Hi s-t'.o ry
6/.10/96 COLJNC:I:L.. I...:I:ST
CITY OF COLUMBIA HIEI'GI-ITS
Gl.. 540R-V04. ~;0 PAGE
BAhII< VE hIDOR
BAN I< CI"IIEC K.'I:I".IG ACCOI..JI'--I"I"
C.'.H .F..C K NUMBER
AMOLJNT
AHE:RICAI',I L. INE]',I SUPPLY CO
ANOI<A COUNTY I_AW I:ZI'IFOI';:CF_'
AI"IOI',:A C;OLIt'-ITY LIBRARY
A I'"< A I"1 A I'~,' I<
AT /.~: T W:I:REL. ESE.~ 8E:RVICE:S
At. JTOMA'¥ZC GAI:~A(3FZ DI:]OI'~ CO'
B I)AL. TON
BAI<L::'.'R & I'AYL..OR
BAKE:R & TAYL. OR E:NTEF~TAIN
BARI'.IA GLJZY & STE]::'F'LT.N L. TD
:('.'{AUE;F~BU;I:L..T TI:RE & I'.'{ATTE:
BIEF;,'(3F'OI;,'D 'f'F:UCI<.'I:
I'.": ]: F'F' ' S, I NC ,,
BZTUM]:NOLJS ROADWAYS:, ZI"IC
BOOI<ME:N II"IC/TFIE:
BI:< ZMIEYE]"~ 6ROUF' I NC/I'HE
B F;,'W INC:
BLJI';:tEAU OF OR.T. HZIqAI_ AF"PRIE
CATCO PAR't'8 SERVICE
CIEI'.I TF(AL STORES
C':HASI4A CHE:MIC::AL. CO I'NC':
CHE]:;,'OI<IEE F'OWIER EQU ZF'MIENT
C]:TY
CL..AI';,'K F:'OODSE:F4V]:CI=Z ZNC
CL..ASSI C CA'FIER :I:I',IG
C, OCA'"'COLA f.~O'rTL..]:NG H:I:DWE
CO L L..OMA/C:AF;,'ME:L.C~
COI...UM~ ]:A HGTS-.F:'R I DL.L=.':Y 14:1:
COMF't.JTE:F~ COF~F'
COIqSOl._ ]:DATED F'I...AST:r. c8 C,O
CC)NTINE:NTAL. SAFETY Et..-~t.JIF'
CRE:ST VZEW LLJ'f'HEI~AN HOME
[;ROWN F'E:NCE &.. WIRE
(]SC CRIEDII' SERVICES
D C HEY COMPANY
DAVIES WATER EQUIP CO.
DAY-.-TI MERS, IIqC;.
DL':ZHCO
D]:AHOND VOGEL. PAINTS
DUSTZN/RZCI4ARD
I=]'-ILE:R & ASSOCIATE-F'UBL. IC
IEI_VZN SAF:'ETY ,SUF'F'LY
ESS BROTHE:I.;,'S & SONS INC
F':I:RST CAI...I_ FOR I-IELF'
F'L..E:X COMF'E:NSATION, :[hiE;
I:- CK:.'.tJ S NEWSF'AF'IEF(S
F'I:~IDL. E:Y SCHI;,IIN CYCLING &
59462
5946,3
59464
59465
59466
59467
59468
59469
59470
5947.1.
59472
59473
59474
59475
59476
59477
59478
59479
59480
5948.1.
59482
59483
59484
59485
59486
59487
59488
59489
59490
5949.1
59492
5949.3
59494
59495
59496
59497
59498
59499
59500
5950.l
59502
595035
59504
59505
59506
59507
59508
157.77
855.46
312.75
.1.49.
21.30
95.00
45.00
2. :, 280 ,, 38
5.1 ,. 67
.13 :, 682.65
23.82
375 ,. 00
'65.,26
.1., .1. 64 ,, 00
.1. :, 07.1.0 ].
4,000 .. 00
1,163.71
400 .. 00
407.45
].0.1.. 43
28.07
.1.93.23
420.00
206 .. 98
303.75
.1.:5.1.., 00
5,400.00
500 ,, 00
249.2].
285. :L6
79.20
9 :, 050.25
270.41
10.00
46.25
.1,020.82
;54.90
.1.68.79
69.62
35.00
105.00
,,1,1.63.08
1,309.95
22.00
195.00
2 :, .1. 7;.-3 ,. 85
79. t8
BRC F'ZNANC I AL SYS'f'EM
06/07/96 09: 2
C he c l,.'.
6/10/96 C(]LJNCZL. LIST
C]:T'Y OF COI...UMBIA l"lE:I(.~.d"l"f'8
GL540R-V04.30 PAGE: 4
BANK VE:NDOR
CHECK NUMBER AMOUNT
BANI( CHIEC'.K:I:NG AC~COt..JI'tT
F'R :1: DL. IEY-COL. L.IMB I A FIE: l Gl"ITS
[.3 A MI.:: T 11'I1"":
GANZE:R I)]:ST. ]:I"tC.,
GIEI"IIERAI_ F'ARTS & SI. JF1:'I..Y C
GRE:ATER ANOKA CN't"Y.I"ILIMAN
GFqEIEtqt:JOIR I<S
G'i"tE ,SUI"I D l F:,'E:C"I"OR.I: E'.S
I"IAYY,~IEIq I'11.]RF'HY E:QI.]IF'MIEI'-tT
FIE: :1: Gl"ITS ['~:I...E:C:TR I C: I NC).,
t"1 l!i: :r. I-,1 '¥'Z / 1!..': U .'....3 IE B :1:i...1S
I..1 :t: [..IHSM :t: "1"t-.1 I I-,IC
1..1:1: I...TOI-..I I-IO T1Et..,
I"lObJE: CO.,
:1: C )B O
]: CMA :0 :l: ~i:;"f'R Z BU'f' ]: ON CE:I',t't"E:R
INF:ORIqAT.T. ON FqEF'I.:.:F;.'.E:hlCtE (..3IR
J B
,.'.¥ A X CAF'E:
Cf :t: l"J.~) RA/PATR :t: C': ]: A
E(31i.:. SCHM:I: TZ BOO
KE:hlNE::DY & GF;.:AVI'Zhl
t4RAL.IS--AI',IDI.EF(SC)N
KLJE:'I"H1EI:~: ):)]:ST. CO,,
t...ACAL. IEQUZF'ME:NT ZNC
LIEIEF:'
L.1EI";,'IqI.:.':R F'UBI._ ;t: CA T :t: ONS COMF'
L OF;,'E]"IZ BU.'.:!~; SF:]:;.:V ]: CE: I NC,
MAC QLJfEIEN tEQL.JZF'P11i.']tqT CO,
MARl4 V:l: :I: ):):t:ST ,,
MASYS COFd='.
Mli~:I',IAI:~DS CASFIW~Y LUHBE:F;,'-'F
MI.=.:"I"RO WEL. D :l:lqG SUPF'I_Y
M :t: DWAY ]: N.'OLJ,':.YTR t Al.. SUF'F'L.Y
M.'I:DWEST ASF'HAI_T CO.
M :I::OWt:i:ST BUS t' NE:SS PRO):)LJC"f'
M :I:IqlqlEAPOI... :t:. SCOMMIJN l TY CO
M :I:IqhlEAF:'OL. I S E:QU ]: F'ME:NT CO
MZNtqt.'T. AF'OL. Z8 FZNANCIE DEI='T
M :t:NNE:AF'OL. 1' ~ OXYGt:£N CO
M :I:IqtqtESOTA BL..UfEF'F'.: l NT
M :1: t',INE:SOTA L..I: VEil...Y L t fIE]RS
M:I:Iqt',IIESOTA I='LAYD3ROUND ZNC
M ]: IqI',IE:SCFTA F'OL. l C:E: RFZE:Rt..1:1:. T
M:[IqI'.tI:i:SOTA St"IFd=:DD Z NG I_L.C
FIN ~DI:i:F:'-I" OF' I"IE:AI...TFt
MN DE:F:'T OF L..AE:OF( & .l:N].')l.J~
MN DEF'T C)F' PUBL, tC SAF'IE'FY
59509 500.00
595.1.0 .1.756,, 95
59511 14,443.60
595.1.2 185 ,, 06
595175 949.44
595 .1. 4 200 ,, 00
59515 428.78,
595.1.6 74.07
595:1.7 I, 692 .. 83
595.1.8 70 ,, 00
595.t. 9 10.00
5'"? 520 ::;65.63
59521 2,337.95
59 522 66 ,, 05
59523 79.95
59524 56.t. ,, 15
59525 56.95
59526 267.60
59527 70.00
59528 .1..1.3 ,, 26
59529 208.00
595750 .1.2,962.02
59531 40,380.26
595~'~2 1 :, 506 ,. 575
59533 151.53
59534 .1. 7 ,, 2.1.
59535 227,, 50
59 5756 :l 9 .. 82
59537 31 , 601 . 06
59538 821 ,, 78
59539 142.71
59540 .1.3 ,, 58
5954 .1. 16.00
59542 .t. 47.17
59543 70.93;
59544 :1.70.00
59545 154.32
59546 53,558., 66
59547 30.02
59548 100.65
59549 384.00
59550 4,077.52
~, ;' .... .1. 3.1E~ 09
59552 45.00
59 553 23.00
59554 70.00
59555 6~.'~0, O0
BRC F'INANCIAL SYS'I-E~I
06/07/96 09: 2
Check History
6/.1.0/96 COUNC:]].. I...IST
CITY OF COI..LJMBIA IHIE];(3i.-I'I",~S
GI..540R-V04.30 PAGE 5
BAN K VF~NDOR
CHF_'~C K NLIMBER AMOUNT
BAN K CI--II.'.'E.C K.'[ FIG ACCCIL;I'.I'T
I'dFI I"I.I.',STOR]:CAL SOCIETY
MI'--I STATE 'I"I:,'IEAS BUILDII',IG
MLJSKA I..]:(3HTINC-) [,~FZN'I"I~:R
I,I S F'
NA"I"I ONAL. ALJ"I"OMOB I L_ .F.': D[CAL
NAT IOFIAI... GUAF;.:D I AI',I
FIE: EiF;:OI..J;',I.t)~:; MAI N'i"E:FIANCE
I'.K]RDI. C 'I"I:;,:UCK I::'AI:::'F~3
I:IORTH HE:TI:;.'Ct MAYOF,'S AS..c.';OC
NOF~T'HE];'-:FI SAFII'I"AF;.?I' ¢"oIJl-"'-'l- LY
NOR"I"HE:RN I,'JA'TE:R I,'JOI:::K,S~ ,'-~;I..Jl:'
NY,SCA
OI...SOI',I ' ,?, I::'/..UI"IB I I,tG
F:'AM 0]:1... ]:RI(:
F'AR t(V ]: EW V ]: I._I...A F~[i:S ]: DE:NT
PATTON .'I:ND. F'IRODUC:TS
F'I~ET"I"Y CASFI -- F~I:::BECCA t...OA
F:'HC]I!.:.N I X
F:' ]: Of, IE:ER
F:'I...UFII(E:TT ' S, ]:NC:
F'F;,'YOF~ F,'Iii:SOUt:,'C.'I:'!:~.; :. :[ NC
I::,'AF'I).') GI':,'AF'HICS & MAII...]:I,IG
F;,' ]: V[i:F;,'SHOF;.:IiE REA.~):I: hi(3 STORE:
ROBIIq.'.':30N I_.AI,IDSCAF'.T.I,IL} .T. NC
F;,'UF'F:'R ].' t)(3E----JOHI'-I[;OI,I E:QL.I:I: F'.
S~CH:I:I,tDI_.IiEI.:,' FZL.I.']:VATOI:,' COF,'F'
,"i;]:MON 8: SCHUSTER
SOU'¥'HAH BUSII'-IE".SS COMM
S F;,'E: C 0.-.. F'l...li[: X I BI...[!:
,~3'TAFIDAIRI') .t:.~F'F(It,IGCO
~;UBURBAN RLJBBEF;,' STAMF'
,c~IJBI. JF:.:BAFtTI::'.NT & AWN]:FIG
SLJI='E:F.:IOR ]DOOK~C; ]:NC:..
SbJE':IiE./DAN
,c.;YS'f'E:MS ~31..JF:'F'I...Y :]:NC::.
'TAIJTGEES, RL=:]DPATH, & CO. ,
'TC)WFt & COUNTRY OFF'I[.,~E CE
'I"F:,'I:EE CARE INDU=;TRY
'I"F:-:LI(3RE:[EN C'HEHL. AI,,JN
U S WEST CIZLL.ULAR
L.I S I.,JE:.~3T C:OMMLJI,IICATIONS
LIN I F'"ORMS UFIL. I M I TIED I NC
LJI',tlVrCRS]:'TY OF' MINNESOTA
VAUGHN D ]:.'BF'L.AY
W W GF,'A :[ NC.~E:I:~
WATSON AF:'F'RA I S~I_.,~
WCIODI...A KE: ,:;AFl I T~F;,'Y
59556 32.00
59557 842,, 97
59558 78.92
59559 2,287.60
59560 47.00
59561 219 ,, 75
59562 310,, 00
59563 .'1.11 ,, 57
59564 25.49
59565 330.79
59566 811.93
59567 45 ,, 00
59568 122.69
59569 246.34
59570 541.76
5957.1. 76 .. 9:1.
,59.57~: 2'.'7., 02
59573 279,,69
59574 2.13. :1.8
59575 6?3 ,, 9:l
59576 :~96,, 00
59'.577 5 :, 76:~. 39
59578 35 ,, O0
59579 .1.~7 ,. 80
59580 5 :, 102 ,, 42
59581 260 ,, 00
59582 98,, 01
59583 606..1. 5
59584 70.00
59585 8.1.8 ,, 6,.'3
59586 17.09
59587 .1.87.20
59588 34 ,, 87
59589 8£, .1.0
59590 741 ,. 14
5959.1. 25.76.1.., 50
59592 3,040.58
59593 30 ,, O0
59594 77.94
59595 5 ,, 57
59596 273. t7
59597 40 ,, 50
59598 120,, 00
59599 753.54
59600 200.58
5960.1. 1 :, 500 ,, 00
59602 48,958,, T:;4
BRC I"-.T. NANC I Al_
06/07/96 09:~:. ~
Check History
6/1()/96 C(]UNC [[L L I.S'T'
BAN K VE N I)(]./R
BANK (]"IE]CK][NG ACCOUNT
ZAHL EQUI I::'MEt',I'/'
ZIZF:' MANUFAC'FUR]]',IG COMF'Alq
CITY OF'" COLUMBIA
GI_540R""V04.30 PAGE 6
CHECK NUMBER AMOLIt'-IT
59603 124.56
59604 91
654 , 48]. , 03
Joseph Smrdevant
DonaM G. Jolly
Meg Jones
Gary L Peteraon
Robert W. Ruerdmann
Acting City Manager
Mark A. Winson
PROCLAMATION
IN RECOGNITION OF THE TWENTY YEAR SERVICE OF
SISTER CLARINDA COFFEL
WHEREAS: This proclamation is in recognition of the twenty years of
service Sister Clarinda has given to Immaculate Conception School
in the position of principal; and
WHEREAS: Sister Clarinda has spent forty-three years in the field
of education; and
WHEREAS: Columbia Heights is the childhood home of Sister Clarinda
and she has many fond memories of her growing up years here; and
WHEREAS: Sister Clarinda has long been a strong advocate of issues
which address the well-being of students; and
WHEREAS: For her twenty year tenure as Principal of Immaculate
Conception School, Sister Clarinda has been an enthusiastic
supporter of the Columbia Heights Public Library; and
WHEREAS: Because of her encouragement, all students of Immaculate
Conception School have enjoyed positive experiences and
opportunities for growth by using the Public Library; and
WHEREAS: A very generous contribution from Immaculate Conception
School has been made to the Columbia Heights Public Library in
recognition of Sister Clarinda's advocacy of the use of the
Library. ..
NOW, THEREFORE, BE IT RESOLVED, that the Library Board, Library
staff and patrons of the Columbia Heights Public Library recognize
Sister Clarinda for her many kindnesses and generous support of the
Library.
AND BE IT FURTHER RESOLVED, that the City of Columbia Heights
extend to Sister Clarinda its sincerest best wishes for success in
her future ventures.
Mayor Joseph Sturdevant
June 1996
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2810
FAX (612) 782-2801 TDD (612) 782-2806
q~e City of Columbia HeChts does not discriminate on the bosis
of disability in employment or the provision of services
E~uoI Oppov~nity Empl~er
CITY COUNCIL LETTER
Meeting of: June 10, 1996
I
AGENDA SECTION:
/t~ PUBLIC HEARINGS
NO.
5ECONO READING OF
rl~M: Ordinance No. 1326
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. J0hnson/~
DATE: June 5, 1996
CITY MANAGER
APPROVAl:., ,//
Attached is a proposed ordinance which would regulate the possession of toxic substances as
listed in Minnesota Statutes Chapter 609.684 by persons under the age of 18. Minnesota State
Statute 609.684 makes it unlawful to sell toxic substances to persons under the age of 18.
This ordinance would enhance this law by making the possession of a toxic substance by a
person under the age of 18 a petty misdemeanor. This law is intended to assist our officers
in combating the graffiti problem in our city.
The first reading of proposed Ordinance No. 1326 was May 28, 1996.
RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample
copies for the public.
RECOMMENDED MOTION: Move to Adopt Ordinance No. 1326, Being an Ordinance
Pertaining to the Regulation of the Possession of Toxic Substances As Listed in Minnesota
Statutes Chapter 609.684 By Persons Under the Age of 18.
TMJ:mld
96-250
Attachment
COUNCIL ACTION:
ORDINANCE NO. 1326
BEING AN ORDINANCE CREATING SECTION 10.108 (7) OF THE COLUMBIA HEIGHTS
CITY CODE WHICH MAKES UNLAWFUL THE POSSESSION OF TOXIC SUBSTANCES
LISTED IN MINNESOTA STATUTES CHAPTER 609.684 BY PERSONS UNDER THE
AGE OF 18
WHEREAS, state law makes it unlawful to sell certain toxic substances to persons under the age of 18: and
WHEREAS, it is logical that persons under the age of 18 should not possess these same toxic substances.
NOW THEREFORE BE IT ORDAINED by the City Council of the City of Columbia Heights that section
of the Columbia Heights Code be created to read as follows:
Section Possession of Toxic Substances:
Subd. 1. For purposes of this section "toxic substance" means: (1) glue. cement, or aerosol paint
containing toluene, benzene, xylene, amyl nitrate, butyl nitrate, nitrous oxide, or containing other
aromatic hydrocarbon solvents, but does not include glue, cement, or paint contained in a packaged kit
for the construction of a model automobile, airplane, or similar item; (2) butane or a butane lighter or
(3) any similar substance declared to be toxic to the central nervous system and to have a potential for
abuse, by a rule adopted by the commissioner of health under chapter 14.
Subd. 2. It shall be unlawful for any person under the age of 18 years to possess any toxic substance
except while these persons are under the direct supervision of a parent or guardian; or, are engaged in
employment or educational activities that require the use of these toxic substances.
Subd. 3. A violation of this section is a petty misdemeanor and violators may be required to participate
in a community service proiect in addition to a fine.
Offered by:
Seconded by:
Roll Call:
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
First Reading:
Second Reading:
Date of Passage:
May 28, 1996
CITY COUNCIL LETTER
Meeting of: June 10, 1996
AGENDA SECTION:
NO.~ PUBLIC HEARINGS
~CUNU READING O~
ITEM:' Ordinance #1327
NO. ¢, {~,
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. J0hnso..nk~
DATE: June 5, 1996
CITY MANAGER
APPROVA/~,~ ~'
Attached is a proposed ordinance which would make it unlawful to emit radio or other electronic
sound amplification from a parked, stopped, standing, or moving vehicle which can be heard from
a distance of 75 feet or more. A very common complaint we received is from citizens frustrated
by the loud music emitted from vehicles passing or sitting in front of their homes. Vehicles
equipped with amplification equipment powerful enough to shake your home is very common. In
order to keep the peace and regulate these sounds, we propose this ordinance.
The first reading of proposed Ordinance No. 1327 was May 28, 1996,
RECOMMENDED MOTION: Move to waive the reading of the ordinance,, there being ample
copies for the public.
RECOMMENDED MOTION: Move to Adopt Ordinance No. 1327, Pertaining to the Regulation
of Sound Amplification From a Parked, Stopped, Standing, or Moving Vehicle Which Can Be
Heard From a Distance of 75 Feet or More
TMJ:mtd
96-25t
Attachment
COUNCIL ACTION:
ORDINANCE NO. 1327
BEING AN ORDINANCE CREATING SECTION 10.108 (8) OF THE COLUMBIA
HEIGHTS CITY CODE WHICH MAKES IT UNLAWFUL TO EMIT RADIO OR OTHER
ELECTRONIC SOUND AMPLIFICATION FROM A PARKED, STOPPED, STANDING,
OR MOVING VEHICLE WHICH CAN BE HEARD FROM A DISTANCE OF 75 FEET
OR MORE.
Sec.8 Radios or other electronic sound amplification devices.
Subd. 1 No person may operate or park, stop, or leave standing a motor vehicle while using a
radio or other electronic sound amplification device emitting sound from or around the vehicle that
is audible from a distance of 75 or more feet, unless the electronic sound amplification device is
being used to request assistance or warn against an unsafe condition.
This subsection does not apply to any of the following:
1. the operator of an author/zed emergency vehicle when responding to an emergency call, or when
in pursuit of an actual or suspected violator of the law, or when responding to, but not upon
returning from. a fire call.
2. The operator of a vehicle of a public utility.
3. The operator of a vehicle that is being used for advertising pur0oses.
4. The operator of a vehicle that is being used in a licensed or permitted event or celebration,
procession, or assemblage.
5. The activation of a theft alarm signal device.
Subd. 2. A violation of this section is a petty misdemeanor.
Offered by:
Seconded by:
Roll Call:
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
First Reading: May 28, 1996
Second Reading:
Date of Passage:
CITY COUNCIL LETTER
Meeting of: June 10, 1996
AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER'S
CITY MANAGER'S APPROVAL~
NO: .
ITEM: SECOND READING OF ORDINANCE NO. 1328, BY: M. WINSON
AN ORDINANCE CALLING FOR THE DATE: 6-5-96
ABANDONMENT OF THE CITY CHA_~TER
No:
The City Council has been reviewing the issue of whether the City should remain a home rule
city under its charter or abandon the charter and operate as a statutory city.
The City Charter was put in place in 1921 when the City was organized. The Charter defines
the organization of the City government, the powers available to the City, and the
responsibilities of the principally elected and appointed officials. The Charter can be
amended either through an ordinance by the Council or by majority vote of the citizens.
The other form of city government is that afforded by the State Statutes. If a city does not
have a home rule charter, the City is governed by Chapter 412 of the State Statutes and is
referred to as a statutory city.
Many of the powers and responsibilities provided for in the Charter are available to a
statutory city. A number of items in the City's Charter are superseded by State Statute. The
attached comparison of the two prepared by the City Attorney would indicate that there are
only two major items in the Charter that are not available in statutes. These are:
- Initiative, Referendum, and Recall
The Charter provides the citizens of Columbia Heights with the power to initiate
ordinances or resolutions, forces the reconsideration by the City Council of any
ordinance or resolution passed by the Council, or to remove any elected official from
office, through a petition process that forces the issue to be placed on the ballot.
State Statutes does not provide this power to the citizens of a statutory city. There
does appear to be a movement in the State Legislature to provide these powers.
- Mayoral control of the Police Department
The City Charter provides the City Manager with the responsibility to control and
direct the administration of the City, with exception of the Police Department, which
is under the sole control of the Mayor.
As almost all of the provisions of the City Charter are covered by or superseded by provisions
of the State Statutes, the City Council has expressed the desire to place the issue of
abandoning the Charter for statutory rule on the upcoming general election ballot. To place
the question on the ballot, the attached ordinance must be passed. The ordinance proposing
abandonment of the Charter is then submitted to the Charter Commission for review, with the
commission having 60 days to either approve or reject the proposal. Upon receipt of the
Commission's recommendation, the Council submits the issue to the voters. If 51% of the votes
cast on the proposal favor abandonment, the Charter is considered abandoned thirty days from
the date of election, or as otherwise provided for in the proposal. The City would then
operate under the statute.
The first reading was held on May 28, 1996.
RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Ordinance No. 1328, an Ordinance calling for the
abandonment of the City Charter.
COUNCIL ACTION:
AD I~VISTRATION
Mayor
Joseph St~rd~vant
Councilmernbers
Dormld G. Jolly
Meg Jones
Gary L. Peterson
Mark A. Winson
May 24, J996
Dear Charter Commission Member:
The Council will be considering at their May 28, 1996, meeting an ordinance proposing
abandonment of the City Charter. Should the Council approve this ordinance, the issue will be
forwarded to the Charter Commission for review.
As you are no doubt aware, the City and the Charter will celebrate its 75th anniversary this
year. The Charter has served the needs of the City well over this time. Over the past several
months, the Council has been reviewing the provisions of the Charter as they relate to the powers
and responsibilities afforded by State Statute. Many of the provisions contained in the Charter
are either matched or superseded by provisions of the State Statute. It would appear that the two
most obvious differences are in the areas of initiative, referendum, and recall and control of the
police department.
The decision to start the process of putting the question as to whether the City should continue
under home rule is not based on any dissatisfaction with the efforts of the Charter Commission.
The Commission has tackled many tough tasks over the years in order to protect the integrity of
our Charter, while keeping it current with the changes that have occurred in governance and
society.
I suggest that during the review period specified by the attached ordinance, that the Commission
and Council meet jointly to discuss the future of the City and its Charter.
If you have any questions regarding the intentions and reasoning of the Council in starting this
process of putting the Charter issue on the November ballot, please feel free to contact myself
or other Councilmembers.
Sincerely,
Joseph Sturdevant
Mayor
cb
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2810
FAX (612) 782-2801 TDD (612) 782-2806
The City of Columbia HeChts does not £~scriminate on the basis
of disability in employmem or the provision of services
Equal Opportunity Employer
CITY COUNCIL LETTER
Meeting of: June 10, 1996
AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPARTbfENT: CITY MANAGER'S
CITY MANAGER'S APPROVAL~
ITEM: SECOND READING OF ORDINANCE NO. 1328, BY: M. WINSON BY:E~,/~P~'~--~,
AN ORDINANCE CALLING FOR THE DATE: 6-5-96 DAT
ABANDONMENT OF THE CITY CHARTER
The City Council has been reviewing the issue of whether the City should remain a home rule
city under its charter or abandon the charter and operate as a statutory city.
The City Charter was put in place in 1921 when the City was organized. The Charter defines
the organization of the City government, the powers available to the City, and the
responsibilities of the principally elected and appointed officials. The Charter can be
amended either through an ordinance by the Council or by majority vote of the citizens.
The other form of city government is that afforded by the State Statutes. If a city does not
have a home rule charter, the City is governed by Chapter 412 of the State Statutes and is
referred to as a statutory city.
Many of the powers and responsibilities provided for in the Charter are available to a
statutory city. A number of items in the City's Charter are superseded by State Statute. The
attached comparison of the two prepared by the City Attorney would indicate that there are
only two major items in the Charter that are not available in statutes. These are:
- Initiative, Referendum, and Recall
The Charter provides the citizens of Columbia Heights with the power to initiate
ordinances or resolutions, forces the reconsideration by the City Council of any
ordinance or resolution passed by the Council, or to remove any elected official from
office, through a petition process that forces the issue to be placed on the ballot.
State Statutes does not provide this power to the citizens of a statutory city. There
does appear to be a movement in the State Legislature to provide these powers.
- Mayoral control of the Police Department
The City Charter provides the City Manager with the responsibility to control and
direct the administration of the City, with exception of the Police Department, which
is under the sole control of the Mayor.
As almost all of the provisions of the City Charter are covered by or superseded by provisions
of the State Statutes, the City Council has expressed the desire to place the issue of
abandoning the Charter for statutory rule on the upcoming general election ballot. To place
the question on the ballot, the attached ordinance must be passed. The ordinance proposing
abandonment of the Charter is then submitted to the Charter Commission for review, with the
commission having 60 days to either approve or reject the proposal. Upon receipt of the
Commission's recommendation, the Council submits the issue to the voters. If 51% of the votes
cast on the proposal favor abandonment, the Charter is considered abandoned thirty days from
the date of election, or as otherwise provided for in the proposal. The City would then
operate under the statute.
The first reading was held on May 28, 1996.
RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies
available to the public.
RECOMSfENDED MOTION: Move to adopt Ordinance No. 1328, an Ordinance calling for the
abandonment of the City Charter.
COUNCIL ACTION:
ORDINANCE NO. 1328
AN ORDINANCE OF THE CITY OF COLUMBIA HEIGHTS
RELATING TO THE ABANDONMENT OF THE COLUMBIA HEIGHTS CIT CHARTER
The City of Columbia Heights does ordain:
Section 1: That the City Council of the City of Columbia Heights hereby proposes the
abandonment of the Columbia Heights City Charter.
Section 2: That the abandonment of the City Charter shall be completed in compliance
with Minnesota Statute 410.12, Subd. 5.
Section 3: That the City Council shall submit this proposed ordinance to the Charter
Commission.
Section 4: That within sixty (60) days after submission by the Council, the Charter
Commission shall review the proposed abandonment and shall approve or reject the proposal.
Section 5: That upon prompt notification of the Charter Commission's action, the Council
shall submit the proposed abandonment to the people in the manner as provided by Minnesota
Statute 410.12, Subd. 4.
Section 6: That the City will select and operate as an Optional Plan Statutory City if the
charter abandonment is approved by the City electors.
Section 7: That this Ordinance shall be in full force and effect from and after thirty (30)
days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
May 28, 1996
Joseph Sturdevant, Mayor
Jo-Anne Student, Council Secretary
May 24, 1996
AD~II2VISTRATION
Mayor
Joseph Sturdevant
Councilmembers
Donald G. Jolly
Meg Jones
Gary L. Peterson
Mark A. Winson
Dear Charter Commission Member:
The Council will be considering at their May 28, 1996, meeting an ordinance proposing
abandonment of the City Charter. Should the Council approve this ordinance, the issue will be
forwarded to the Charter Commission for review.
As you are no doubt aware, the City and the Charter will celebrate its 75th anniversary this
year. The Charter has served the needs of the City well over this time. Over the past several
months, the Council has been reviewing the provisions of the Charter as they relate to the powers
and responsibilities afforded by State Statute. Many of the provisions contained in the Charter
are either matched or superseded by provisions of the State Statute. It would appear that the two
most obvious differences are in the areas of initiative, referendum, and recall and control of the
police department.
The decision to start the process of putting the question as to whether the City should continue
under home rule is not based on any dissatisfaction with the efforts of the Charter Commission.
The Commission has tackled many tough tasks over the years in order to protect the integrity of
our Charter, while keeping it current with the changes that have occurred in governance and
society.
I suggest that during the review period specified by the attached ordinance, that the Commission
and Council meet jointly to discuss the future of the City and its Charter.
If you have any questions regarding the intentions and reasoning of the Council in starting this
process of putting the Charter issue on the November ballot, please feel free to contact myself
or other Councilmembers.
Sincerely,
Mayor
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2810
FAX (612) 782-2801 TDD (612) 782-2806
The Oty of Columbia He~hts does not discriminate on the basis
of disability in employment or the provision of services
Equal Opportunity Employer
CITY COUNCIL LETTER
REV I SED
Meeting of: June 10, 1996
AGENDA SECTION:
NO.
ITEM: Safe Streets Initiatives Grant
NO. Resolution 96-48 q &/
ORIGINATIAIG DEPARTMENT
POLICE
BY: Thomas M. Johnso~l
DATE: May 30, 1996
CITY MANAGER
APPROVAL:
BY:
DATE:
The Columbia Heights Police Department has made application for a grant from the Minnesota Department of Public
Safety. The amount of the grant is $72,000, to be used for overtime funding in our community oriented policing
program.
A proposal detailing the specific use of the funds and dollar amounts for each project has been completed. In addition,
an evaluation process to determine the effectiveness of these projects has been propose& Some of the projects funding
will be used for are:
1. Community Policing brochure for adults and "Safe Streets" T-shirt handouts.
Neighborhood Crime Watch picnics to bring the community together and provide information regarding crime and
crime prevention.
3. Curfew and truancy violation sweeps in an effort to reduce vandalism, theft, burglaries, theft of and from autos.
Safety Camp~a two-day camp for 5th and 6th grade children to teach safety issues and procedures to kids who
are home alone during the summer months.
Warrant sweeps to aggressively attempt to serve outstanding warrants of a felony level in the area of Columbia
Heights and Northeast Minneapolis. One Minneapolis Police officer would team up with one Columbia Heights
officer and work both jurisdictions.
Operation Clean Sweep assigning officers on bikes and foot patrol in directed areas to check ail suspicious activity,
communicate with residents they encounter to show police presence. This program would include the training of
five bike officers and equipment for them.
RECOMMENDED MOTION: Move to Waive the Reading of Resolution No. 9648, There Being Ample Copies
Available to the Public.
RECOMMENDED MOTION: Move to Adopt Resolution No. 9648, Being a Resolution to Accept Community Policing
Grant.
mld
96-242
COUNCIL ACTION:
RESOLUTION 96-48
BEING A RESOLUTION TO ACCEPT COMMUNITY POLICING GRANT
WHEREAS, the City of Columbia Heights has made application for a grant from the
Minnesota Department of Public Safety for the purpose of funding overtime for its
community-oriented policing program, and
WHEREAS, the City of Columbia Heights Police Department has provided the Minnesota
Department of Public Safety a proposal for implementation of funding of the Safe Streets
Grant and an evaluation process to determine the effectiveness of this funding as stipulated,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Columbia
Heights that:
The City of Columbia Heights enter into a cooperative agreement with the Minnesota
Department of Public Safety for the project entitled "Community Oriented Policing
(COPS) Grant Program, Overtime" for the period July 1, 1996 through July 1, 1997.
The City Council hereby authorizes the City Manager to execute such agreements and
amendments as are necessary to implement the project on behalf of the City of
Columbia Heights.
Offered by:
Seconded by:
Roll call:
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
ITEMS FOR CONSIDERATION
Meeting of: June 10, 1996
AGENDA SECTION:
NO. "~ OTHER RESOLUTIONS
Initiatives Grant
ITEM: Safe Streets
NO. Resolution 96-48
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. JohnsonA~
DATE: May 30, 1996
CITY MANAGER
APPROV'a/)L-~ ,~. /~
The Columbia Heights Police Department has made application and been awarded a grant from the Minnesota
Department of Public Safety. The amount of the grant is $72,000, to be used for overtime funding in our community
oriented policing program.
A proposal detailing the specific use of the funds and dollar amounts for each project has been completed. In addition,
an evaluation process to determine the effectiveness of these projects has been proposed. Some of the projects funding
will be used for are:
1. Community Policing brochure for adults and "Safe Streets" T-shirt handouts.
Neighborhood Crime Watch picnics to bring the community together and provide information regarding crime and
crime prevention.
3. Curfew and truancy violation sweeps in an effort to reduce vandalism, theft, burglaries, theft of and from autos.
Safety Camp~a two-day camp for 5th and 6th grade children to teach safety issues and procedures to kids who
are home alone during the summer months.
o
Warrant sweeps to aggressively attempt to serve outstanding warrants of a felony level in the area of Columbia
Heights and Northeast Minneapolis. One Minneapolis Police officer would team up with one Columbia Heights
officer and work both jurisdictions.
Operation Clean Sweep assigning officers on bikes and foot patrol in directed areas to check all suspicious activity,
communicate with residents they encounter to show police presence. This program would include the training of
five bike officers and equipment for them.
RECOMMENDED MOTION: Move to Waive the Reading of Resolution No. 96-48, There Being Ample Copies
Available to the Public.
RECOMMENDED MOTION: Move to Adopt Resolution No. 96-48, Being a Resolution to Accept Community Policing
Grant.
mld
96-242
COUNCIL ACTION:
RESOLUTION 96-48
BEING A RESOLUTION TO ACCEPT COMMUNITY POLICING GRANT
WHEREAS, the City of Columbia Heights has been awarded a grant from the Minnesota
Department of Public Safety for the purpose of funding overtime for its community-
oriented policing program, and
WHEREAS, the City of Columbia Heights Police Department has provided the Minnesota
Department of Public Safety a proposal for implementation of funding of the Safe Streets
Grant and an evaluation process to determine the effectiveness of this funding as stipulated,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Columbia
Heights that:
The City of Columbia Heights enter into a cooperative agreement with the Minnesota
Department of Public Safety for the project entitled "Community Oriented Policing
(COPS) Grant Program, Overtime" for the period July 1, 1996 through July 1, 1997.
The City Council hereby authorizes the City Manager to execute such agreements and
amendments as are necessary to implement the project on behalf of the City of
Columbia Heights.
Offered by:
Seconded by:
Roll call:
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
ITEMS FOR CONSIDERATION
Meeting of: June 10, 1996
SECTION:
INO. ~ OTHER RESOLUTIONS
ITEM: Safe Streets Initiatives Grant
NO. Resolution 96-48 ~_: .~_l
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johnso_n/t
DATE: May 30, 1996
CITY MANAGER
AP PR~Vj~/)/,,~/j////~
The Columbia Heights Police Department has made application and been awarded a grant from the Minnesota
Department of Public Safety. The amount of the grant is $72,000, to be used for overtime funding in our community
oriented policing program.
A proposal detailing the specific use of the funds and dollar amounts for each project has been completed. In addition,
an evaluation process to determine the effectiveness of these projects has been proposed. Some of the projects funding
will be used for are:
1. Community Policing brochure for adults and "Safe Streets" T-shirt handouts.
2. Neighborhood Crime Watch picnics to bring the community together and provide information regarding crime and
crime prevention.
3. Curfew and truancy violation sweeps in an effort to reduce vandalism, theft, burglaries, theft of and from autos.
4. Safety Camp---a two-day camp for 5th and 6th grade children to teach safety issues and procedures to kids who
are home alone during the summer months.
5. Warrant sweeps to aggressively attempt to serve outstanding warrants of a felony level in the area of Columbia
Heights and Northeast Minneapolis. One Minneapolis Police officer would team up with one Columbia Heights
officer and work both jurisdictions.
6. Operation Clean Sweep assigning officers on bikes and foot patrol in directed areas to check all suspicious activity,
communicate with residents they encounter to show police presence. This program would include the training of
five bike officers and equipment for them.
RECOMMENDED MOTION: Move to Waive the Reading of Resolution No. 96-48, There Being Ample Copies
Available to the Public.
RECOMMENDED MOTION: Move to Adopt Resolution No. 9648, Being a Resolution to Accept Community Policing
Grant.
mid
96-242
COUNCIL ACTION:
RESOLUTION 96-48
BEING A RESOLUTION TO ACCEPT COMMUNITY POLICING GRANT
WHEREAS, the City of Columbia Heights has been awarded a grant from the Minnesota
Department of Public Safety for the purpose of funding overtime for its community-
oriented policing program, and
WHEREAS, the City of Columbia Heights Police Department has provided the Minnesota
Department of Public Safety a proposal for implementation of funding of the Safe Streets
Grant and an evaluation process to determine the effectiveness of this funding as stipulated,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Columbia
Heights that:
The City of Columbia Heights enter into a cooperative agreement with the Minnesota
Department of Public Safety for the project entitled "Community Oriented Policing
(COPS) Grant Program, Overt/me" for the period July 1, 1996 through July 1, 1997.
The City Council hereby authorizes the City Manager to execute such agreements and
amendments as are necessary to implement the project on behalf of the City of
Columbia Heights.
Offered by:
Seconded by:
Roll call:
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
Meeting of: June 10, 1996
AGENDA SECTION: {1~{.¢ ~D,,~_g \u-~o~S I ~)r~. ORIGINATING DEPT.: CITY MANAGER
Ordinance Amendment BY: Tine Goodroad ~y~ BY:
NO: Section 9.104(5), Ord. ~1324 DATE: June 7, 1996 /
The Planning and Zoning Commission reviewed an ordinance amendment number 1324
amending Section 9.104(5) of the Zoning Ordinance relating to Accessory Structures.
The attached ordinance organizes all garage and accessory related codes into one
section, instead of being addressed in separate residential sections. The entire
accessory structure section of the Ordinance has been rewritten. The proposed
ordinance also limits single family garages or a combination of accessory structures
to 1000 square feet. In addition, the following lot coverage requirements shall
apply:
A. Any lot at or under 6,500 square feet may have a lot coverage of up to 35%.
B. Any lot over 6,500 square feet may have a lot coverage of up to 30%.
Ail R-1 Zoning Districts will be limited to one garage. No lot shall have more than
two detached accessory structures. If a lot is at it's maximum lot coverage and
does not have an existing utility building of any kind, this amendment will allow
one !0'x12' utility building.
The goal of this amendment is to limit the size and number of accessory structures
and provide special language for various sizes of lots. Currently, the ordinance
does not restrict the number of accessory buildings or amount of lot coverage. This
ordinance will enable Staff to work with residents while having control over the
number and size of buildings.
RECOMMENDED MOTION:
Move to waive the reading of Ordinance ~1324, there being ample copies available to
the public.
RECOMMENDED MOTION:
Move to schedule a second reading of the Ordinance ~132~ for Monday, June 24, 1996.
COUNCIL ACTION:
ccag696.no~
ORDINANCE NO. 1324
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS
The City of Columbia Heights does ordain:
Section 1:
Section 9.104 (5) of Ordinance No. 853, City Code of 1977, which
currently reads as follows, to wit:
9.104(5)
Accessory_ Buildings
a) No accessory building or structure shall be constructed on any lot Prior to the
time of construction of the principal building to which it is accessory, except a
residential garage, which prior to construction of the principal building can be used
for storage purposes pertaining to completion of the principal building.
b) No accessory building in the "K" District shall exceed the height of the
principal building. However, in the "K-l", "R-2" and "K-3" District no accessory
building shall exceed fifteen (15) feet in height, except Private Garages as defined
herein can not exceed 18 feet in height.
c ) An accessory building shall be considered to be an integral part of the
principal building unless it is six (6) feet or more from the principal building.
d) No detached accessory building or structures except as provided herein shall be
less than sixty (60) feet from the public right-of-way except on a comer lot, unless
it conforms to the side yard requirements of the principal building. Those
accessory buildings located sixty (60) feet or more behind the right-of-way tine
shall have a side yard of two (2) feet or more and a rear yard of three (3) feet or
more. If the grade of the lot is ten feet (10) or more above or below the curb level
at the required front yard depth, a garage for the storage of not more than two (2)
automobiles may be located within fifteen (15) feet of the front lot line provided
the doors do not face the street and no access is available from an alley.
e) Whenever a garage is so designed that the doors are facing a street or alley, the
distance between the doors and the lot line shall be twenty (20) feet or more.
Shall be repealed and hereafter be amended to read as follows:
9.104(5)
Accesso~ Structures
1) An accessory structure shall be considered an integral part of the principal
building if it is connected to the principal building by a covered passageway.
2) No accessory structures in the "R" Districts shall exceed the height of the
principal structure or fifteen (15) feet in height, as measured to the highest point,
Section 2:
whichever is less. Private garages shall not exceed the height of the principal
structure.
3) For single-family homes, no accessory structures, including attached garages,
or any combination of accessory structures shall exceed one thousand (1,000)
square feet in area. In addition, the following lot coverage requirements shall
· apply:
(a) Any lot at or under 6,500 square feet may have a lot coverage of up to
35%.
(b) Any lot over 6,500 square feet may have a lot coverage of up to 30%.
4) Within any "R-1" single family residential district private garages are limited in
number to only one (1).
5) Ifa lot is at it's maximum lot coverage and does not have an existing utility shed
of any kind, one 10 x 12 shed wilt be allowed as approved by staff.
6) No lot shall have more than two detached accessory structures.
7) No detached accessory structure can be located within six (6) feet from any
principal structure. No detached accessory structure can be erected or altered so
as to encroach upon the front yard setback of the lot. Setbacks for all accessory
structures and private garages are as follows.
(a) Minimum of three (3) feet inside the rear and side lot lines as approved
by the City Building Official.
8) If the grade of the lot is ten feet (10) or more above or below the curb level at
the required front yard depth, a garage for the storage of not more than two (2)
automobiles may be located within fifteen (15) feet of the front lot line provided
the doors do not face the street and no access is available from an alley.
9) Whenever a garage i's so designed that the vehicle entry door (s) are facing a
street or alley, the distance between the door (s) and the lot line shall be twenty
(20) feet or more.
Section 9.107(2)(a) of Ordinance No. 853, City Code of 1977, which currently
reads as follows, to wit:
9.107(2)
Conditional Uses
Within any "K-l" One Family Use District, no structure or land shall be used for
the following uses except in accord with an approved conditional use permit.
Shall be repealed and hereafter be amended to read as follows:
9.107(3) Permitted Accessory Uses
Within any "R-1" One Family District, the following uses shall be permitted
accessory uses.
. a) Private garages, parking spaces and carports for passenger cars and for one
truck not in excess of 9,000 pounds gross weight when owned by resident; and all
accessory structures other than private garages, shall be subject to conditions in
Section 9.104 (5) Accessory Structures.
b) Garage sale, provided that no sale shall continue for more than two (2)
consecutive days and frequency shall not be greater than twice a year.
c) Gardening and other horticulture uses.
d) Home occupations subject to an annual renewal and reapplication if it has
changed in scale or character.
e) Decorative landscape features.
f)Keeping of not more than two roomers.
g) Signs as regulated by and to the extent permitted by Section 9. t 17A.
h) Private tennis courts or swimming pools, provided such pool is adequately
fenced and located in accordance with applicable ordinance.
i) Buildings temporarily located for purposes of construction on the premises for
a period not to exceed the time for such construction.
j) Hobby activities and equipment appurtenant thereto.
Section 3 Section 9.108 (3) (a) of Ordinance 853, City Code of 1977, which currently reads
as follows, to wit:
9.108 (3) Permitted Accessory Uses
Within the "R-2" One to Two Use District, the following uses shall be permitted
accessory uses.
a) Any use permitted in Section 9.107 (3) and as regulated therein.
Shall be repealed and hereafter be amended to read as follows:
9.108 (3) Permitted Accessory. Uses
Section 4
9. lO9
Within the "R-2" One to Two Use District, the following uses shall be permitted
accessory uses:
a) Any use permitted in Section 9.107 (3) and as regulated therein.
b) Private garages and any accessory structures shall be subject to conditions in
Section 9.104 (5) Accessory Structures.
Section 9.109 (2) (a) of Ordinance 853, City Code of 1977, which currently reads
as follows, to wit:
Conditional Uses
a) Accessory structures other than private garages.
Shall be repealed and hereafter be amended to read as follows:
9. t09(3)
Accessor~ Uses
Within ar~y "R-3" Multiple Family District, the following uses shall be permitted
accessory uses:
a) Any use permitted in Section 9.108 (3) and as regulated therein except as
herein amended.
b) Private garages and accessory structures shall be subject to conditions in
Section 9.104 (5) Accessory Structures.
c) Recreational equipment provided it is so located as to not encourage
trespassing onto abutting lots.
d) Signs as regulated by and to the extent permitted by Section 9.117A.
Section 5
Section 9.110 (3) (a) of Ordinance No. 853, City Code of 1977, which currently
reads as follows, to wit:
9.110(3)
Accessory_ Uses
Within any "R-4" Multiple Family District, the following uses shall be permitted
accessory uses:
a) Any use permitted in Section 9.109 (3) and as regulated therein except as
herein amended.
Shall be repealed and hereafter be amended to read as follows:
9.1t0(3)
Accessory. Uses
Within any "R-4" Multiple Family District, the following uses shall be permitted
accessory uses:
a) Any use permitted in Section 9.109 (3) and as regulated therein except as
herein amended.
b) Private garages and accessory structures shall be subject to the conditions in
Section 9.104 (5) Accessory Structures.
FirstKeading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor Joseph Sturdvent
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
Meeting of: 6/10/96
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER
NO. ~,~ BID CONSIDERATIONS PUBLIC WORKS ~~ ~
ITEM: AWARD OF SEAL COATING BID BY: M. Winson BY:
NO. MUNICIPAL PROJECT #9601 7* 8 · i~ DATE: 6/3/96 DATE:~,/~/~,
At the Public Improvement Hearing on April 29, 1996, the City Council authorized staff to seek bids for seal coating selective streets in
Zone 1 (bounded by Central Ave., Reservoir Blvd. and 47th Ave.). Specifications were requested by 3 contractors. Three sealed bids
were received for the bid opening on May 30, 1996 at 11:00 A.M. The low bid was $0.474 per square yard for the seal coat application
and pre and post seal coat sweeping. The estimate presented at the Public Improvement Hearing was $.0526 per square yard.
The square yard cost of the seal coat is higher than the 1994 bid of $0.35273. The higher cost is due to increases in material and labor
as well as the smaller size of the project (74,174 square yards compared to 320,382 square yards).
RECOMMENDED MOTION: Move to award the 1996 Street Seat Coat - Zone 1, Municipal Project #9601 to Allied Blacktop Company
of Maple Grove, Minnesota, based upon their tow responsible bid in the amount of $35,158.48 to be appropriated from Fund 415-59601-
5130; and, furthermore, to authorize the City Manager to enter into an agreement for the same.
MAW:jb
96-251
COUNCIL ACTION:
PROPOSAL
CITY OF COLUMBIA HEIGHTS, MINNESOTA
MUNICIPAL PROJECT #9601
1996 STREET SEAL COATING - ZONE 1
May 14, 1996
BID OPENING
Thursday, May 30, 1996; 11:00 A.M.
Bidders:
The undersigned, as bidder, hereby proposes and agrees to enter into a Contract on the form
attached hereto with the City of Columbia Heights, Minnesota, to supply all labor, materials,
and equipment necessary for the completion of the 1996 Street Seal Coating - Zone 1,
Municipal Project #9601, within the City of Columbia Heights, all in accordance with the
Specifications prepared by the City Engineer, City of Columbia Heights, Minnesota, and in
strict accordance therewith, for the following sum:
No. Description
1 Sweep streets before seal coat
2 Seal coat streets (FA-2 Agg.)
3 Sweep streets after seal coat
Quantity Unit Unit Price . . Total
74,174 S.Y. $
74,174 S.Y. $ ,Z//,~' $
74,174 S.Y. $ ·
TOTAL BID
is UnderStood that the owner maY aCCept or reject any Proposal.
certified check or bidder's bond in the amount of:
--drawn to the order of the City of Colum. bia Heights, is attached hereto, if this proposal is
':"accepted and ~\\; ~ ~,~,~,o\c.-~__z, refuses, fails, or neglects to
._ execute the Contract and furnish a satisfac~[-ory surety bond within ten (10) days of the date of
_ acceptance of this Proposal, it is understood and agreed that
._--said amount being the same as bid security abovementioned-- will be liquidated damages
-occasioned by such refusal, failure, or neglect. Thereupon said City of Columbia-Heights shall
realize upon said bid security and use the proceeds in the payment of said damages. Said
:,:~ certified check will be promptly returned upon completion of the contract documents.
'~ This Proposal is submitted after careful study of the Specifications and from a personal
knowledge of the conditions at the site, which knowledge was obtained from our own sources
of information and not from any official or employee of the Oity. ... .
-'-l~-'i'S~understood and agreed that this Proposal cannot be withdrawn within sixty (60) days after
soheduted time for reoeipt of bids.
PROPOSAL FORM PAGE 2 OF 2
The following is a schedule for completion of the work.
1. Time required after Contract Documents are completed to start work:
2. Time required from commencement to completion (working days only; does not include'
Saturdays and Sundays): ~. days.
Legal name~of PersSn, Firm or Corporation
(Sign~"~re)~
(Print or type name) v -
Address ~&(5~ ~o~'¢~ ~, ~
Phone
Dat~e'~ ~
Legal Residence
-' LIST OF SUBCONTRACTORS :.
Bidders must list subcontractors tentatively scheduled to work on this project. All changes
must be submitted to the City Engineer. /.
,~=~-;:~ . NAME , ' TELEPHONE NO.
OJ co LO
OO3O3
CITY COLTNCIL LETTER
Meeting of: 6/10/96
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT:
NO. ~ BID CONSIDERATIONS PUBLIC WORKS
ITEM: AWARD OF t996 STREET AND PARKING B Y: M. W inson
NO. LANE STRIPING PROJECT ,..~, ~, ~ ) DATE: 6/3/96
On January 8, 1996 Council authorized staff to seek sealed bids for the 1996 Street and Parking Lane Striping project. Plans and
specifications were sent to two companies which expressed interest in the project. One sealed bid was received for the opening on May
31, 1996, at 3:30 P.M. (It is not unusual for the City to receive only one or two bids for this project. Historically, AAA Striping
Service Co. has been the low bidder.) The proposal is attached.
Funds are budgeted for this project in the State Aid Maintenance account ($4,000.00) and the General Fund - Traffic Signs and Signals
($650.00).
The bid price for striping the State Aid streets is $4,527.20 and striping the local streets is $616.44.
RECOMMENDED MOTION: Move to award the 1996 Street and Parking Lane Striping project to AAA Striping Service Co. of
Rogers, Minnesota, based upon their low, qualified, responsible bid in the amount of $5,143.64 with $4,527.20 to be appropriated from
Fund 212-43190-4000 and $616.44 to be appropriated from Fund 101-43170-4000; and, furthermore, to authorize the Mayor and City
Manager to enter into a contract for the same.
MAW:jb
96-250
COUNCIL ACTION:
PROPOSAL
1996 STREET AND PARKING LANE STRIPING
The undersigned, as bidder, hereby proposes and agrees to enter into a Contract on the forms
attached hereto with the City of Columbia Heights, Minnesota, to supply all labor, materials and
equipment necessary for the 1996 Street and Parking Lane Striping within the City of Columbia
Heights, all in accordance with the Plans and Specifications prepared by the City Engineer, City
of Columbia Heights, Minnesota, for the following sum:
Unit Price/Mi.
Total Amount
$ 2 , 110 . 62
1. 12.13 miles + of broken yellow centerline
$ 174.00
2. 0.41 miles + of broken white centerline
$ 174.oo $ 71.34
3. 0.09 miles +_. of dotted white centerline
$.4,000.00 $ 360.00
5.88 miles + of solid white parking lane
and lane marking.
$ 384.00 $ 2,257.92
5. 0.07 miles + of 8" wide solid white 768.00 53.76
taper marking. $ $
o
0.24 miles + of Solid yellow centerline.
0.38 miles + of double yellOW centerline,
both solid
RespeCtfully submitted,
TOTAL BID
$ 290.O0
$ 580.00
$ 69.6o
.$. 220.40
/$ 5,143.64.
AAA STRIPING SERVICE CO.
5392 Quam Avenue ' -
P.O. Box 349 : -: (Seal if bid is .by a corporation)
Address
Ro~ers MN 55374
President~
Title
Corporate Secretary
Title
Date Submitted: May 29 , 19 96
CITY COUNCIL LETTER
Meeting of : June 10, 1996
ITEMS FOR CONSIDERATION
AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPT.: CITY MANAGER
NO: ~ Recreation AP~~
ITEM:~ APPROVE ADD~TIONAk BY: Julie A. Dehmer BY:
The 1996 Fireworks display will be held in conjunction with the Lion's
Club Jamboree on June 29, 1996 at dusk in Huset Park. Last years show was
computer-synchronized to music, lasted approximately 14 minutes w/out a
finale, and the cost was $6,000.00. The following agencies contributed
to last years event: City of Columbia Heights ($2,000), Columbia Heights
Lions ($1,000), Columbia Heights Boosters ($1,000), Columbia Heights
V.F.W. Post 230 ($1,000), Columbia Heights First Community Credit Union
($75.00), Serie Fun Shows ($1,000), and Stroncek Eagle Drugs ($100).
This year we have received $2,100 from: Columbia Heights Lions ($1,000),
Columbia Heights Boosters ($1,000), and Stroneck Eagle Drugs ($100). The
City has budgeted $2,000 from account ~t0t-45050-4376 for the fireworks
display. We have requested monies from the Jamboree Carnival provider
(Serie Fun Shows), and are hoping they will match their $1,000
contribution from t995's event.
The following is a quote from RES Specialty Pyrotechnics for a Proximate
Audience Pyromusical display with a finale:
$4,100 7 minute Pyromusical show with finale
$5,100 9 minute Pyromusicat show with finale
$6,000 13 minute Pyromusical show with finale
As there are no additional funds available in the Recreation budget, an
additional $900.00 is requested from the council to help us meet the
$5,100 quote. We will continue to request an additional $1,000 from Serie
Fun Shows, which would bring us to the $6,000 show amount. Our goal is
to provide a quality performance, and include a grand finale to this years
celebration.
RECOMMENDED MOTION: Move to approve an additional $900.00 to be spent on the 1996
fireworks display to be held on June 29, 1996, at dusk in Huset Park, funding to come from the
Mayor-Council Contingency, Fund 101-41110-8100.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: June 10, 1996
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER'S
OTHER BUS IN/ESS CITY MANAGER ' S APPROVAL
ITEM: G~ TEMPORARY CONSTRUCTION EASEMENT BY: M. WINSON BY:
TO MEDTRONIC, INC. 7 d 3) DATE: 6-5-96 DATE~~
NO: , ·
As part of the Medtronic expansion, a storm water detention pond is to be installed to pre-
treat storm water runoff from the parking lot before it enters Sullivan Lake. The pond will
be located southwest of the existing building on park property.
Originally, it was anticipated that the City would construct the pond utilizing a portion of
the T.I.F. As the utility contractor for Medtronic will be on site, there is an advantage in
having Medtronic construct the pond and reimburse Medtronic for costs from the T.I.F.
Staff is evaluating the advantages/disadvantages of granting a permanent easement to
Medtronic, Inc. for this storm water pond. The issues involve maintenance, liability, ability
to utilize the pond for future development, etc.
In order to facilitate the construction of the pond at this time, it will be necessary to
grant Medtronic a temporary construction easement to construct the pond and the storm sewer
connection. The pond will be a "dry pond", in that it will only curtain water during storm
events and shortly thereafter. It's primary purpose will be to remove sediment.
RECOM~fENDED MOTION: Move to authorize the Mayor and City Manager to grant a temporary
construction easement to Medtronic, Inc. for construction of a storm water detention pond in
Sullivan Park.
COUNCIL ACTION:
QUIT CLAIM DEED
No delinquent taxes and transfer
entered; Certificate of Real
Estate Value ( ) filed ( ) not
required Certificate of Real
Estate Value No.
, 19,__
County Auditor
by
Deputy
STATE DEED TAX DUE HEREON $
Date: ~ 11 , 1996
(reserved f~r recording data)
FOR VALUABLE CONSIDERATION, City of Columbia Heiahts. a municioal corooration under the laws
of Minnesota, Grantor, hereby conveys and quitclaims to Medtronic. Inc. a corooration under
the laws of Minnesota. Grantee, real property in Anoka County, Minnesota, described as
follows:
A temporary construction easement in Sullivan Park for construction of a storm
water detention pond, the property more specifically described as follows:
Com~nencing at the Northeast corner of Section 26, T3ON, R24W Anoka County,
Minnesota; Thence South O0 degrees 05 minutes 28 seconds East 577.5 feet along
the East line of said Section 26; Thence North 89 degrees 43 minutes O0 seconds
West 902.00 feet to the Northeast Corner of Lot g Auditor's Subdivision No. 51
being the point of beginning of the tract to be described; Thence continuing
North 89 degrees 43 minutes O0 seconds West 150.00 feet; Thence South O0 degrees
05 minutes 28 seconds East 150.00 feet; Thence South 89 degrees 43 minutes O0
seconds East 150.00 feet to a point on the East line of said Lot 9; Thence North
O0 degrees 05 minutes 28 seconds West 150.00 feet along East line of said Lot 9
to the point of beginning and there terminating. Said described parcel also
being the North 150 feet of the East 150 feet of Lot 9, Auditor's Subdivision 51,
Anoka County, Minnesota.
together with all hereditaments and appurtenances belonging thereto.
STATE OF MINNESOTA
COUNTY OF Anok~
City of Columbia Heights,
a Minnesota municipal corporation
By:
Joseph Sturdevant
Its: Mayor
By:
Mark Winson
Its: Acting City Manager
The foregoing was acknowledged before me this ~ day of , 19__,
by Joseoh Sturdevant and Mark Win~on, the Mayor and Actinq City Man~ger, of the City of
Columbia, a municioal corooration under the laws of Minnesota, on behalf of the corooratio~.
City of Columbia Heights
590 40th Avenue NE
Columbia Heights, MN 55421
(612) 782-28t4
Notary Public
Exempt
QUIT CLA[~ OEED
Corporation to Corporation
No delinquent taxes and transfer
entered; Certificate of Real
Estate Value { ) filed ( ) not
required Certificate of Real
Estate Value No.
, 19
by
County Auditor
Deputy
(reserved for recording data)
STATE DEED TAX DUE HEREON $
Date: June 11 , 1996
FOR VALUABLE CONSIDERATION, City of Columbia Heiqhts, a municipal corporation under the laws
of Minnesota, Grantor, hereby conveys and quitclaims to Medtronic, !nc. a corporation under
the laws .of Minnesota, Grantee, real property in Anoka County, Minnesota, described as
follows:
A temporary construction easement in Sullivan Park for construction of a storm
water detention pond, the property more specifically described as follows:
Commencing at the Northeast corner of Section 26, T3ON, R24W Anoka County,
Minnesota; Thence South O0 degrees 05 minutes 28 seconds East 577.5 feet along
the East line of said Section 26; Thence North 89 degrees 43 minutes O0 seconds
West 902.00 feet to the Northeast corner of Lot 9 Auditor's Subdivision No. 51
being the point of beginning of the tract to be described; Thence continuing
North 89 degrees 43 minutes O0 seconds West 150.00 feet; Thence South O0 degrees
05 minutes 28 seconds East 150.00 feet; Thence South 89 degrees 43 minutes O0
seconds East 150.00 feet to a point on the East line of said Lot 9; Thence North
O0 degrees 05 minutes 28 seconds West 150.00 feet along East line of said Lot 9
to the point of beginning and there terminating. Said described parcel also
being the North 150 feet of the East 150 feet of Lot 9, Auditor's Subdivision 51,
Anoka County, Minnesota.
together with all hereditaments and appurtenances belonging thereto.
City of Columbia Heights,
a Minnesota municipal corporation
By:
Joseph Sturdevant
Its: Mayor
By:
Mark Winson
Its: Acting City Manager
STATE OF MINNESOTA
COUNTY OF Anoka
The foregoing was acknowledged before me this ~ day of , 19 ,
by Joseph Sturdevant and Mark Winson, the Mayor and Acting City Manager, of the City of
Columbia, a municipal corporation under the laws of Minnesota, on behalf of the corporation.
THIS INSTRUMENT WAS DRAFTED BY (NAME AN~ ADORESS)
City of Columbia Heights
590 40th Avenue NE
Columbia Heights, MN 55421
(612) 782-2814
Notary Public
Tax Statements for the Real Property
Described in this Instrument Should be sent to:
Exempt
CIl~ COUNCIL LETTER
Meeting of: June 10, 1996
AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPARTMENT: CITY MANA~ERfS/q
NO: 7 CITY MANAGER'S APPROVA~ (' /
ITEM: Alley Closing Request BY: J. Student BY:E~~.
NO: 7-c-3 DATE: 6-10-96 DAT
The attached request/opinion survey was submitted to Mayor Sturdevant to present to the
Council for its consideration
The request from Merrill Emerson, 4124 Northeast Seventh Street, is for closing the alley
for vehicular traffic located between Sixth and Seventh Streets, from 41st Avenue to 42nd
Avenue on June 22, 1996 for the hours of 10:00 a.m. to 4:00 p.m. The purpose of the
request is to accommodate an auction sale being held at Mr. Emerson~s home.
Mayor Sturdevant spoke to the Police Captain and the Fire Chief, and they do not
anticipate a problem with closing the alley.
Upon Council approval, the Public Works Department will be advised so appropriate
barricades can be provided.
RECOMMENDED MOTION: Move to approve the alley closing request for the alley located
between Sixth and Seventh Streets and 41st Avenue to 42nd Avenue for June 22, 1996 between
the hours of 10:00 a.m. and 4:00 p.m. as requested by the property owner at 4124 Seventh
Street Northeast.
COUNCIL ACTION:
Merrill Emerson, who lives at 4124 - 7st. N.E. ,Col. Hgts. Mn.
h~vin~ an auctisn-§al~e 0-f ~y persb~al :p~oPerty ~t'm~ home, ~
June 22, 1996, star~t~in__g at 10A. M.
would like to ask the City of Columbia Heights to temporarily
olosem-the alley from ~D~.~.~o~_4_~.F~_to_~loca~_~utomo~ile mtraffic
(E~CEPT EMERGENCY VEHICLES). ~he alley to be closed would be the one
~.between 6th. street and 7street, and~from 41st. ave.~to 42nd. ave
Please_sign ~our_ name. and_addres_s.__fo~_o .r__against_clo~singo~
THANK YOU.
AGAINST CLOSING ALLEY
CITY OF COLUMBIA HEIGHTS
TO:
FROM:
DATE:
RE:
MAYOR AND CITY COUNCIL
MARK A. WINSON, ACTING CITY MANAGER
June 7, 1996
CITY MANAGER'S REPORT
REGULAR COUNCIL MEETING OF JUNE 10, 1996
1) MONTHLY OPERATIONAL REPORTS
Attached please find operational reports from the various departments for the month of May, 1996.
2) YOUTH INITIATIVE GRANT
Attached please find a memo from the Recreation Department concerning grant money that has been made available
to the community for after school enrichment program,q. The grant preparation time frame is very limited. There are
some "hooks" involved in using the gram funding. This item will be on the June 17 worksession agenda.
3) WATER TOWER REHABILITATION
Work is complete on this project and the tower is in service.
4) FIRE TRUCK REFURBISHMENT
The bids for the refurbishment of the 1977 pumper truck have been received. This item will be on the agenda for the
June 17 worksession for a presentation by the Fire Department staff.
5) NEW CITY MANAGER VISIT
Walt Fehst, the new City Manger, has been town all week getting acquainted with the community and the City staff.
We hope we have made him feel welcome and as last report he still plans to start in his position of July 8th.
6) TRI-CITY AMERICAN LEGION DONATION
The preliminary agenda contained a motion to accept the generous donation form the Tri-City American Legion. They
have informed us that their representative would not be able to attend the June 10 meeting to present the donation, so
the donation and the motion accepting it have been rescheduled to June 26.
COLUMBIA HEIGHTS POLICE DEPARTMENT
TO:
FROM:
SUBJECT:
DATE:
Mayor Sturdevant and City Council Members
Thomas M. Johnson, Chief of Police ~
Operational Report, May, 1996
May 31, 1996
Events/Accomplishments
During the month I met with Acting City Manager, Mark Winson, in order to do a
preliminary review of our budget. We have performed some minor adjustments and
are moving ahead with the process.
Bo
On May 13, 1996, I attended training on pursuit and liability training. I was very
pleased to find that our new policy matches the requirements this training talked
about. We will be working on some training in roadblocks and other techniques in
the near future.
Co
Sergeant Kapala and Sergeant Schmidt attended training in Brainerd on ways to
improve our community policing program. We are ail anxious to see what they
learn in order to implement the new knowledge in our program.
Five of our officers completed bike training during the month. This training taught
the officers about the bikes they ride and how to ride them. The training was very
intensive and demanding, and the officers were ail very tired and very sore by the
end of the day. We plan to use this expertise this summer, especially in conjunction
with our safe streets grant for which we have made application to the State.
We held the annuai city auction on May 9. We did very well, with a return in
excess of $21,000. We had double the amount of bidders over past years and are
discussing changing the auction from spring to fail. This will ailow us to clean out
the garage space prior to winter and will ailow Public Works to use the vehicles
over the summer.
During the month we had two D.A.R.E graduations~ne at Vailey View Elementary
and one at Immaculate Conception. Both graduations were well attended and well
planned. All of this thanks to Officers Mike McGee, Steve Vaughn, and Randy
Bartlett.
Our newest officer, Joe Sturdevant, started on May 6, 1996. Joe is a former CSO
with our department. After a short period with Circle Pines-Lexington Police, he
agreed to come back and work with us as a police officer. To date, Joe is
progressing well with the mentoring of his FTO's.
Mayor and City Council
Page 2
May 31, 1996
Ho
Heights Pride week was a very busy time for our department. We were involved in
the tours of city hail and the police department, a bike rodeo, and something new
this year--the Tour De Heights"--a bike ride around the outskirts of our city. This
event was well received by the community, as we had 140 riders. I also attended
the Town Meeting, which was very informative.
It was Police Memoriai Week from May 13-17. With Heights Pride going on,
Captain Olson and I tried to attend as many functions as possible. We did get to the
memoriai put on by the Anoka County Sheriff's Office. This will be an annual
event in which we will proudly participate. I aiso attended the SheriWs Department
Open House. They have totally remodeled their facilities, which look and function
very well.
I took part in the luncheons for the City Manager candidates and gave them a tour
of the Police Department. I also attended a reception for them. I was very
impressed with each of the candidates and happy with our selection.
We hired Melissa McManis as our summer bike safety officer. Melissa is a senior
at Columbia Heights High School and competed with three other candidates for this
position. She will be working her first month with Kevin Rosar, our bike safety
officer for the past several years, in order to be gained.
II. Projects/Goais
The review committee, of which I am a member, is continuing to review the
licensing ordinance and making good progress. We have completed Christmas tree
lots, motor vehicle saies, and gas stations. We are now reviewing the cigarette
ordinance.
I have been asked to serve as the co-chair of the SACCA government sub-group.
I will be sharing this responsibility with Public Safety Director Dave Sailman of
Fridley Police.
III. Issues/Problems
Officer Hickey is back at work following his first surgicai procedure. He will be
here until June 11, at which time he is scheduled for hip replacement surgery.
At the time of this report, the statistical information for the month of May was not complete. It will
be forwarded when completed.
TMJ:mld
96 -245
COLUMBIA HEIGHTS
PUBLIC LIBRARY
820 - 40th AVENUE N. E.
COLUMBIA HEIGHTS, MN 55421-2996
PHONE: (6t2) 782-2805
FAX: (612) 782-2804
II.
CITY OF COLUlVfBIA HEIGHTS
TO:
FROM:
Mark Winson, Acting City Manager
M. Rebecca Loader, Library Director
SUBJECT:
May Operational Report
DATE: May 31, 1996
Significant Accomplishments
A. The Friends met on 5/6 with nine members present.
B. The Board met on 5/7 with four members present. Acting City Manager Mark Winson
was the Board's guest, and he presented general remarks and answered questions
regarding the City.
C. Senior Citizen Time was held 5/8 with 18 people present.
D. Three field trips visited the Children's Department on May 9 and 10 with about
60 children attending.
Departmental Goals
A. The Children's Room was re-carpeted 5/1-5/3 with the help of the staff and many
volunteers. This project completed the replacement of the carpet damaged during
the elevator installation.
B. Becky attended the public service meeting at the Johnsville branch of the Anoka
County Library on 5/2. A tour of this brand new facility was conducted before
the meeting started, and everyone was enthusiastic about the design. It will open
to the public on June 3. ~
C. Three new pages were hired to replace the graduating seniors. They are: Angela
Deubenspeck, Courtney Huber, and Quang Pham.
D. Congratulations to the graduating senior pages: Angela Jorgenson (Columbia Heights
High School) and Jennifer Lofy (Edison High School). Congratulations to Shari
Briley, who has worked at the library for eight years, on her graduation from the
University of Minnesota.
E. Heights Pride Week was celebrated at the library's open house on 5/16. 153 people
shared in the treats provided by the Friends, bought paperbacks at the mini-book
sale, signed up for the drawings, and watched computer demonstrations. Special
thanks to the Friends, the staff, the Library Board, Ms. Betsy Hoium, and Mr. John
Slama. Mr. Slama, Curriculum Director for NEI, volunteered his enthusiastic greeting
skills for the open house because of cooperative efforts between the library and NEI.
F. Shari Britey was hired as the new part-time library aide 5/13.
G. Marsha and Becky went to Bookmen 5/14 to buy paperbacks for the summer.'
H. On 5/17 the City Manager candidates toured the library facility.
I. On 5/23 Jeanine attended the Information Management meeting at City Hall.
J. Kelly and Marsha visited the elementary schools 5/29-30-31 to discuss summer reading
club and summer programs at the library.
K. Marsha held her first teen volunteer meeting on 5/29. Christine Lattin, Keri
Rudenski, and Rachel Wells will start volunteering in the Children's Department
June 11.
L. Jeanine participated in a cable shoot 5/30.
M. Becky attended a meeting with the Acting City Manager on 5/31 concerning the
_Aproposed 1997 library budget. (over)
[~ISOYINKL recycI~paper
N. The Beautification Committee planted geraniums in the library's new planters.
The addition of a bench will complete the backyard project.
III. Issues and Problems
A. On' 5/29 Becky discovered two windows in the Boardroom had been shot out by
a bb gun. The. interior pane had not been shattered, and the safety glass contained
most of the damage to spider-web configurations. A police report and damage report
were filed.
April
Circulation 1995 1996 LIBGIS 1995 1996
Adult 5171 6454 Reference 2694 3026
Juvenile 5365 4756 Dir. A 925 778
10536 11210 Dir. B 96 105
Work days 24 24 Work days 24 24
The Beautification Committee planted geraniums in the library's new planters.
The addition of a bench will complete the backyard project.
ii. Issues and Problems
A. On 5/29 Becky discovered two windows in the Boardroom had been shot out by
a bb gun. The interior pane had not been shattered, and the safety glass contained
most of the damage to spider-web configurations. A police report and damage report
were filed.
April
Circulation 1995 1996 LIBGIS 1995 1996
Adult 5171 645~ Reference 2694 3026
Juvenile 5365 4756 Dir. A 925 778
10536 11210 Dir. B 96 105
Work days 24 24 Work days 24 24
CITY OF COLUMBIA HEIGHTS
Public Works Department
TO:
FROM:
MARK A. WINSON
ACTING CITY MANAGER
KATHY JEAN YOUNG~
ASSISTANT CITY ENGINEER
SUBJECT: OPERATIONAL REPORT - MAY 1996
DATE: JUNE 4, 1996
SIGNIFICANT ACCOMPLISHMENTS
General.
Responded to 181 Gopher State One-Call requests.
Installed Sister City display case at City Halt.
Heights Pride Open House.
Prepared for City Auction.
S&W
Flushed all fire hydrants west of Central Ave.
Repaired fke hydrants at 53rd and University, 37th and 3rd and 51st and Washington.
Repaired broken watermain at 4250 Tyler.
Televised sanitary sewer on 3rd St., 37th to 38th.
Televised sanitary sewer on Washington, 50th to 51st.
Televised Arthur St., 39th to 40th.
Started Wargo fountain and sprinkler system for the summer.
Started LaBelle fountain.
Repaired sod damage at water break sites.
Planted tree at Pump Station #2 as part of the Arbor Day celebration.
Rodded sanitary sewer on Hayes, 37th to 39th.
Unplugged sanitary server at 4856 Jefferson.
Filled in cesspool at 3704 Polk.
Jetted sanitary sewers on 46th and Central and 49th and Jackson.
Responded to 72 Gopher State One-Call locations.
Shut off 53 delinquent accounts.
Operational Report - May 1996
June 4, 1996
Page 2
Parks
Installed park identification signs at Prestemon and Keyes.
Park Foreman received certification for wading pool maintenance.
Applied weed and feed at Lomianki, Edgemoor, Gauvitte, McKenna and Sullivan.
Repaired back stop at Prestemon Park.
Activated the drinking fountains.
Product demonstration - Toro 580D and Howard Price lawn mowers with 16' cutting
widths were used for cutting grass this month.
Reviewed new regulations for wading pools and formulated a Compliance Plan.
Mowed as needed.
Prepared ballfields as needed.
Emptied trash as needed.
Streets
Prepared playground construction site at Valley View Elementary School.
Completed the first round of street sweeping.
Completed the first round of alley sweeping.
Collected and stored the salt/sand barrels for the summer.
George Linngren was hired as Maintenance I.
Trimmed trees on Central Ave., west side 40th to 41st.
Organized cold storage area.
Prepared alley adjacent to 3710 Quincy for paving.
Repaired street damage caused by water breaks at 4250 Tyler, Main St., 40th to 41st, and
39th Ave., Jefferson to 5th St.
Removed brush and broken limbs from City owned lot located on 44 1/2 & Buchanan.
Hauled 23 loads of street sweepings to Gallagher's.
Two men attended Street Sweeper Maintenance Seminar.
Hauled 3 loads of used asphalt to Midwest.
The Mobil Street Sweeper broke down on May 10th and was out of service for the
remainder of the month.
Spread wood chips on LaBelle pathway.
Removed sanders from dump trucks.
Operational Report - May 1996
June 4, 1996
Page 3
Engineerin~
Continued work on several projects as follows:
Alley construction, 37th Ave. to 38th Ave., west of Quincy St.
Innsbruck Parkway and lnnsbruck Parkway West drainage project.
1996 Seal Coat Project.
1996 Street Striping Project.
Zone 1 Street Rehabilitation Program.
Misc. Concrete project.
M.S.A.S. Overlays
Project administration.
GIS - SE Quadrant.
Miscellaneous permits, surveys, computer input, drafting, filing and training.
KKY:jb
96-255
Columbia Heights Fire Department
To:
From:
Subject:
Date:
Mark Winson, Acting City Manager
Charles Kewatt, Fire Chief
Operation Report
June 5, 1996
Operation Report
May 1996
A. Significant Accomplishments
1. Emergency Medical Calls - 125
2. Fire or Good Intent Calls - 43
3. Classification of Alarms
Still Alarms - 150
Company Alarms - 11
General Alarms - 7
4. Total Calls for the Month 168
5. Number of Total Calls Billed to Hilltop - 10
6. Training
335 Hours - Station-Duty (paid-on-call personnel)
304 Hours - Training (all personnel)
5 Hours - All Coalitions Meeting (Codes) May 21 - L DeMars/G Gorman
104 Hours - Heights Pride Open House (Paid and Volunteer hours)
7. Structure Fires with Property Loss - 2
May 26 4458 Reservoir Blvd Apt ....... $2,000 ... OperationalDeficiency
May 29 3975 Jackson Street .. Residential.. $ 500 ... Improper Container
8. Mutual Aid Given - 0
B. Status of Department Goals
Inspection Report
a. Complaint Inspections (Initial & Follow-up) ....... 102
b. Annual Inspections (Initial & FOllow-up) ......... 158
c. Inspections-No Violations .................... 29
d. Miscellaneous (Extensions, Section 8) ........... 0
Total Inspections ......... 289
C. Issues and Problems
Vehicle Report
a. RESCUE 1I - 1996 expenses now at $2,574.90. This unit is scheduled for
replacement in 1997. We should look at moving this date up.
B. RESCUE I - To Boyer Ford for emergency repair (fuel injector pump) - $1,851.75.
CWK:cf
96-96
CITY OF COLUMBIA HEIGHTS
DATE: JUNE 5, 1996
TO: MARK WINSON
ACTING CITY MANAGER
FROM: WILLIAM ELRITE ~~
FINANCE DIRECTOR
OPERATIONAL REPORT
MAY 1996
DEPARTMENTAL GOALS:
1995 Audit: The 1995 audit has been completed and reviewed with the City Council. In three months
Finance Department staff will be starting preparations for the 1996 audit process.
1997 Budget. Process: Work is well underway and well behind schedule on the 1997 budget. Two areas
that are slightly slowing the progress and completion of the budget are the status of the City Manager, and
the newly created Community Development department. With the ne~v City Manager coming on July 1st,
the Acting City Manager has done a preliminary review of the budget and made notes for the new City
Manager. However, the process is essentially on hold until the new City Manager has an opportunity to
review the budget. In addition, with the newly created Community Development Department, EDA, and
a new Conununity Development Director, the process of completing the budget for that functional area
has run into significant delays. It is still anticipated that the budget will be presented to the City Council
in a timely manner in August as outlined in the City Charter.
ISSUES, CONCERNS AND PROBLEMS:
Liquor Operations/Advertising: Recently the federal Supreme Court overruled state laws prohibiting the
advertising of liquor prices. With this ruling, liquor stores are now permitted to advertise prices in
newspapers, television, and other media. The first major ad campaign in this area was undertaken by
Surdyk's in mid-May. The majority of the prices in their ad were at or below cost. At this time, it is
difficult to anticipate the net outcome of the law change; however, it is almost certain that it will have a
detrimental effect on our liquor operation. As more establishments start to advertise and cut prices to
attract customers, we will see a significant reduction in the profit margin in the liquor operation.
Hopefully, because of the cost of major advertising campaigns, our competitors will not find it profitable
and will limit or cease major price advertising to sell merchandise at or below cost. Phil Suckerman,
Liquor Operations Manager, has been in contact with some of the other municipal stores and some of the
major privates in an attempt to determine how people feel about price advertising. It appears that the
majority of these do not have any immediate intentions to rush into price advertising as they realize it is
detrimental to the profitability of virtually all metropolitan liquor operations.
Operational Report
May 1996
Page Two
Liquor Operations/8:00 p.m. Closing
Currently all off-sale liquor operations in Hennepin and Ramsey counties and the Duluth area are required
by state statutes to close at 8:00 p.m. Monday thru Thursday. All other off-sale liquor operations in the
state can remain until 10:00 p.m. Because of this, Columbia Heights liquor operations, with its close
proximity to Ramsey and Hennepin counties, has seen a major amount of business Monday thru Thursday
between the hours of 8:00 and 10:00 p.m. There is a push by some operations in Hennepin county,
Ramsey county, and the Duluth area to allow all off-sale operations to remain open until 10:00 p.m. Since
a major portion of our business occurs between 8:00 and 10:00 p.m., if the stores in these two counties
were allowed to stay open until 10:00 p.m. we will encounter a significant decrease in business and
profitability. I am working with the Municipal Licensed Beverage Association to attempt to curtail their
support of any movement to allow liquor operations in Ramsey and Hennepin counties to stay open until
10:00 p.m.; however, if the movement is successful, we could see a significant decrease in profitability.
WE:dn
9605071
TO:
FROM:
RE:
DATE:
City of Columbi& Heights
Recreation Department
Mark Winson, Acting City Manager
Randy Quale, Recreation Director ~
Operational Report, May 1 - 31, 1996
June 3, 1996
Administration (Report compiled by Randy Quate)
1. The Park and Recreation needs assessment and opinion survey report
is being compiled. Results will be presented at the June 26 Park
and Recreation Commission meeting.
2. Attended the following meetings in April:
i. City Council work session on May 6.
ii. Recreation staff meetings were held on May 14 & 28.
iii. Columbia Heights Athletic Boosters meeting on May 15.
iv. Minnesota Recreation and Park Association (MRPA) 1996
conference committee on May 16.
v. Park and Recreation Commission meeting on May 22.
4. Met with the Public Works Superintendent on May 7 regarding the
creation of a park inventory and improvement plan.
5. Over !00 volunteers participated in the Adopt-a-Park Clean Up Day
program held on May 18.
6. Attended the annual Columbia Heights Athletic Boosters awards dinner
on May 21.
7. Taped Recreation portion of the City cable program on May 30.
8. Reviewed the Recreation Department's 1997 proposed budget with the
Acting City Manager on May 31.
Recreation {Report compiled by Julie Dehmer)
1.
Working on the staff manual
supervisor positions.
for summer playground/facility
Hired staff for summer playgrounds and the facility supervisor
position.
Continuing to develop a personnel system of applying, hiring,
training, payroll processing, evaluating, and managing our part-
time/seasonal staff. Thanks to Linda Magee and Colleen Olson for
walking me through this process.
Spring gymnastics program has ended, and we are planning to continue
it in the Fall.
Designing curriculum and schedules for the Summer Playgrounds and
Camp Heights Playground Programs, along with working out details for
the camps we are offering this summer.
Recreation Department Operational Report - May 1 - 31, 1996
Page - 2
Ce
Working on the fireworks set-up for the Jamboree, and still looking
for donations to help support the cost. We have $4,100.00
guaranteed and are looking to receive a $1,000.00 donation from the
carnival owner/manager.
Collaborating with the City of Fridley Recreation Department to
offer joint trips for the youth of Columbia Heights/Fridley this
summer to reduce the cost to all residents.
Working in collaboration with the Fire Department (John Larkin) to
train summer staff on first aide information/blood borne pathogen
information.
Working in collaboration with the Fire Department, Police Department
staff, Public Works Department, and Recreation Department staff to
discuss the details of the 1996 Safety Camp.
10.
Finalized the following speakers for the 1996 Safety Camp:
911/Bike/Fire Arm Safety (CH Police Department), Safe House/Fire
Safety (CH Fire Department), Operation Life Saver (MI~ Dept. of
Public Safety-Railroad Safety), Anoka Police Department's K-9 Unit,
Army National Guard Helicopter will arrive to start off the camp,
and we are still finalizing a couple openings in the schedule. If
you have any questions about the program please give me a call at
x867.
11.
Attended the MRPA M.A.R.S. committee meeting and discussed future
collaborative programming opportunities with surrounding suburbs for
youth programs/special events in the Fall/Winter/Spring.
12. We are looking at starting a Ballet/Tap program in the fall (1996).
13. The 2nd Annual Soap Box Derby will be held on June 29, 1996.
14.
Columbia Heights is eligible for a Pilot After School Enrichment
Grant totaling $64,784 that is to be utilized for youth ages 9-13.
I will be working with various community organizations to insure the
allotment of that money for teen programming which will be awarded
July !, 1996-June 30, 1997. Application deadline is June 28, 1996.
15.
Finalized a schedule for the Arts In The Parks Concert Programs, and
are looking forward to having them begin.
16.
Developing and designing a summer teen program for middle school age
youth.
17.
Our Summer Youth Programs brochure was distributed on May 31 to all
the schools.
Athletics (Report compiled by John Herbert)
House league baseball and softball began for 41 teams consisting of
over 550 players.
Combined baseball & softball clinic was held in conjunction with
Heights Pride celebration.
3. Annual t-shirt and uniform bulk order was delivered.
Attended Minnesota Association of Volunteer Directors annual
conference. Received complimentary one day registration.
Recreation Department Operational Report - May 1 - 31, 1996
~ge - 3
5. Three separate NYSCA coaches training sessions were conducted.
6. Tackle football registration began.
Seniors (Report compiled by Karen Moeller)
1. The Senior Coordinator attended the board meeting for Heights Manor
on May 3.
2. The senior boccie ball group began play on May 6 and will continue
every Monday morning through summer.
3. 35 seniors participated in a refresher Defensive Driving class on
May 7.
4. The senior coordinator attended a Safety Camp meeting on May 8.
5. 69 seniors participated in a trip to the Old Log Theatre on May 9.
6. 34 seniors participated in a refresher Defensive Driving class on
May 16.
7. The senior coordinator assisted with the City Wide Open House on May
16th in conjunction with Celebrate Heights Pride week.
8. The senior coordinator and 9 seniors served refreshments for the
Rahab and Rec Fair on Saturday, May 18.
9. 14 seniors participated in the Senior Olympics on May 23. One of
our teams took 3rd place in the overall competition.
10. 55 seniors attended a special hanclbell and piano concert in the
senior center on May 28.
11. 48 seniors participated in a Line Dance party on May 29.
:ohn P. M:rz~n Hall (Report compiled by Randy Quale)
1. In 1996, thirty-four out of fifty-two Fridays and fifty-one out of
fifty-two Saturdays are booked. In 1997, four out of fifty-two
Pridays and thirty-seven out of fifty-two (52) Saturdays are booked.
2. A maintenance staff meeting was held on May
3. The City is now in compliance with the new state boiler inspection
regulations. Bill Antzaras will perform daily boiler inspections
during the seasons that the City Hall and Murzyn Hall boilers are
in operation. The part-time Custodial II staff who have obtained
their Special Class boiler inspection licenses should be trained in
by this fall to perform the weekend boiler inspections.
4. The main hall's wood floor was refinished the week of May 19 - 26.
Special recognition should go to Bill Antzaras for refinishing the
floors "in-house" and saving the City a considerable amount of
money.
RQ/rq
Admin: OpRpt96.May
COMMUNITY DEVELOPMENT
Mayor
Joseph Sturdevant
CounciLmembers
Donald G. Jolly
Meg Jones
Gary L. Peterson
Robert W. Ruett~n~m
Acting CityHam~er
Mark A. Winson
DATE: June 4, 1996
TO: Mark Winson, Acting City Manager
FROM: Kenneth R. Anderson, Community Development Director
REt OPERATIONAL REPORT FOR MAY, 1996.
I. SIGNIFICANT ACCOMPLISHMENTS
Buildinq Inspections/Permits/Zoninq/Grants:
The "Protective Inspections, Building Permits" monthly report is attached
as Exhibit "A". Reports on grant activities are included below. Planning
and Zoning recommendations for cases to be considered on June 3, 1996 will
be included on the City Council agenda.
Parkview Villa Housinq ComDlex (PVHC):
The management report prepared by Jim Bettendorf,
attached as Exhibit "B".
PVHC Manager, is
C. Housinq Rehabilitation:
Great Minnesota Fix-up Fund/Home Energy Loans.
Jennifer Stoopes-Mokamba, Housing Coordinator, and the Community
Development Director attended the MHFA training scheduled for May 7-
8, 1996 to administer the Great Minnesota Fix-up Fund and Home
Energy Loan programs. The contract has been approved and executed
by the Columbia Heights EDA and submitted with the required $100
Participation Fee to MHFA for approval.
A waiting list is being established and once application forms are
received from MHFA, we will initiate the application review process
which includes credit history investigations before loan approval.
MHFA Deferred/Revolving Loan Program.
Training has been scheduled for this program on Thursday, June 13,
1996. The Housing Coordinator and Community Development Director
will be attending the day-long program.
D. Section 8 Rental Assistance Proqram:
The Fire Department is performing Section 8 annual inspections, reinspec-
tion, and move-in inspections. The Assistant Fire Chief has prepared a
schedule of 4 to 6 days per month when inspectors may be scheduled for
this work. Since the administration, correspondence, and other paperwork
involved will now be sent out by the Community Development Department,
Section 8 office, the inspections may be scheduled well in advance to
allow time for re-inspections. This arrangement has been working well
although there is a backlog of inspections which must be done in June.
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2854
FAX (612) 782-2857 TDD (612) 782-2806
The Oty of Columbia Heights does not discriminate on the basis
of disabilivy in employment or the provision of services
Equal Opportunity Employer
COMMUNITY DEVELOPMENT DEPARTMENT JUNE 3, 1996 PAGE 2 of 3
We are continuing to administer the Metro HRA Section 8 Certificates and
Vouchers. Currently there are 141 in Columbia Heights as well as the 13
switched over to the Columbia Heights Program from Metro HRA. The Housing
Coordinator has initiated the process to expand the local Section 8
program now that the EDA has agreed with HUD to include no local
preference requirements.
At this point, an update form has gone out to the first group of 50
persons on our waiting list on April 8 and the second group on May 15. A
letter also went out to all of our applicants the week of April 8th. We
have begun the process of verifying income and briefing possible
participants after this initial phase. The local preference issue will be
re-examined after one year.
The EDA has approved purchase of HAPPY computer software for our Section
8 Program. The program will allow us to transmit our 50058's to HUD
without duplicating our work and thereby improving efficiency.
Anoka County CDBG Home Improvement Grant/Loans:
We have started the income verification and staff inspection process for
an applicant interested in performing a variety of home improvements. We
anticipate this request may be before the EDA for approval in June,
provided the necessary bid specifications are prepared and the minimum of
two bids are received in a timely manner. This project will also include
HFA Fix-up Funds in order to accomplish all work necessary and requested
the homeowner.
1997 Budqet:
We continue to work closely with the Finance Department which has been
instrumental in establishing new funds to improve financial tracking,
reporting, and accountability for programs administered in the Community
Development Department, particularly those programs utilizing federal
monies. This has also been particularly important with the transition
from an HRA to an EDA. The EDA Board of Commissioners met with the
auditors on May 14 to review and discuss the report for fiscal year 1995.
The audit report has indicated some issues which require follow-up to
insure adequate oversight of financial reporting and internal control
procedures.
Revenue and expenditure projections have been submitted to the Finance
Department and we expect completed budget worksheets to be submitted for
minor revisions and proofreading during the first week of June. A
significant amount of time has been expended as part of the 1997 Budget
preparation process as a result of the several new funds and departments
being established.
Medtronic DeveloDment:
Construction work is continuing. The building permit for the last phase
of interior improvements is ready to be issued. We are working with the
owner/architect to resolve certain code issues and a meeting has been
scheduled the first week of June, 1996. Financial and employment data has
been forwarded by Medtronic officials which will be utilized for submittal
of the Part 2 Application of the DTED grant/loan program. The application
will be submitted June 7, 1996 after review by Medtronic's representa-
tives.
Heiqhts Pride:
The "Housing Rehab-n-Recreation Fair" (formerly Housing Fair) was held
from 10:00 a.m. to 2:00 p.m. on May 18, 1996 at Murzyn Hall. The
Community Development Department participated in the Open House which was
held on Thursday, May 16, 1996. Staff was available to answer questions,
distribute information handouts, and give yard sticks and rulers to
COMMUNITY DEVELOPMENT DEPARTMENT
JUNE 3, 1996
PAGE 3 of 3
visitors. Parkview Villa and Crest View was included in a stop by the
classic car show participants on Saturday. An Open House was also held
Monday from 2-4 p.m. at both facilities. The car show and open house
received very favorable comments from the public. Attendance was also
better than last year at the Fair held on Saturday.
Housinq Analysis:
The staff and representatives of Community Partners completed a rough
draft of the study on April 22, 1996. The working draft will be subject
to further staff review before submission to the EDA. The format is being
revised and additional information is being prepared regarding historical
property tax trends and impacts.
Greater Minneapolis Metro Housinq CorDoration (GMMHC):
Met with Joseph Strauss, City staff and Corporation officials to discuss
utilizing the GMMHC financial and technical resources in expanding
affordable housing in Columbia Heights by scattered site acquisition,
construction of single family dwellings, and purchase and rehabilitation
programs. Staff is assembling additional housing data for review by the
GMMHC Board and staff.
Lo St. Timothy's:
Continuing on follow-up to the Preliminary Negotiating Agreement
responsibilities as they relate to the market analysis by Community
Partners, site development matters, and financing options for the project
if determined to be feasible by the market analysis for review by the EDA
sometime in June. We are currently awaiting project cost estimates from
Short-Elliot-Hendrickson (SEH) which is serving as the architect on the
preliminary phases of the project. Once received, development proforma
will be prepared by Community Partners to evaluate financial feasibility
and options.
II. DEPARTMENTAL GOALS:
A. Performance Objectives:
Staff will be reviewing past performance objectives and recommending new
objectives for the 1997 budget year.
B. CaDital Improvements:
Staff will be assessing the value of establishing a long term capital
improvements program for housing assets which specifies future work,
estimates project costs, and identifies possible revenue sources.
C. Housinq Coordinator:
Jennifer Stoopes-Mokamba was appointed as the full time Housing Coordina-
tor.
D. OccuDancy Specialist/Family Self Sufficiency Coordinator:
An advertisement has been published for appointment of a candidate to
serve in this permanent, part-time position which was vacated by Jennifer
Stoopes-Mokamba. Applications will be received until June 7, 1996.
IIio ISSUES AND PROBLEMS:
A. 4150-4127 Central Avenue N.E.:
Work is progressing slower than anticipated in assessing environmental
conditions for both properties.
Please call the Community Development Director at 782-2855 if you have any questions
in regard to the above.
Enclosures
c: EDA Commissioners/Mayor & City Council/City Mgr.
Jim Bettendorf, PVHC; Northeast State Bank (Larry Pietrzak)
55421 PROTECTIVE INSPECTIONS, BUILDING PERMITS
MONTHLY REPORT
City of Columbia HeJqhts, Hn.
782-2817
TYPE OF CONSTRUCTION
NUMBER OF PERMITS ISSUED
1. Slngle Family Dwelllngs
2. Duplexes/Double Bungalow
Muitlpte Dwellings
4. Resldent]al Additions
5. Resldentlal Repalr/Malnt.
6. Residential New Garages
7. New Commerclal/lnst. Const;'
8. New Industrial Construction
Comm/Inst./lnd. Addns;
10. Comm./inst./Ind. Repair/Maint.
11. Signs -Permanent
12. Sprinklers
13. Demolltions
1~. RetalnJnq Waits
15. Fences
16. Others
Permits with two or more classes
TOTAL
Heating Permits
Plumbing Permits
Sewer Permits
Water Permits
TOTAL
ESTIMATED VALUATIONS OF PERMITS
MAY MAY THIS YEAR LAST YEAR
1~6 1995 TO DATE TO ~)ATE
1 0 7 4
- 0 0 o 0
0 0 0 o
4 9 16 29 · ,m
3~ 39 106 90
2 0 3 0
o/o ,,2/o o/o ' 2/b '
- 0 " 0 0 0
0/0/0 0/0/0 1/1/0 1 1/4/2
~ ~ 4 9 lO
2 2 6
0 3 2
} O t o.
10 ) 1c) 17 26
- 4) 1R 13 29
69 f 91 191 232
17 14 62 61
- 6 i 5 7 8
5 i 7 17 .. .27
51 45 161 167
ISSUED
1. Single Family Dwellings
2. Duplexes/Dbl.Bungalow, NEW
3. New Multiple Dwellings
Residential Additions
5. Residential Maint./Repalr
6. Resldentlal New Garages
TOTAL RESIDENTIAL
7. New Commercial/Inst. Const.
8. New Industrial Construction
Comm./Inst/lnd. Additions
10. Comm./lnstJlnd. Maint./Repalrs
TOTAL COMM./iNST./IND.
11. S~gns - Permanent
12. Sprinklers
13. Retaining Walls
14. Demolitions
15. Fences
16. Others
TOTAL
GRAND TOTAL VALUATIONS
0j o 0 O
0 0t n 0
190,1431 83,766 ! 442,.350 ) .1~86,375
177862I 0 22,357 0
367740t 169,~86 1,469,304 1,034,725
0 '92~,000 0 92~,000
0 0 0 0,,
387,5oo o 4~435~373 43,350
0 t 0 31~850 ~03,387
387,500 I 928,000 4,467,223 1,.174,737
-- 2,500t ~5~9b0 13~610 23,550
- 18~900 840 36,484 ,~260
, 6?200 · 0 6,2~0 0
- o i8,396,, 18,oo0 83,236
- 0 0 O ,. o
- o 0 0 B.ooo
27,600 35~136 74,294 113,046
782,501 , 1,132,422 6,010,821 2,322,508
Parkview Villa
Housing Complex
965 N.E. 40th Avenue, Columbia Heights, MN 55421
(612) 788-6055 . Fax (612) 782-0857
June 3, 1996
TO:
FROM:
SUBJECT:
~EN ANDERSON, DIRECTOR OF COMMUNITY DEVELOPMENT; EDA
SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW
COMMISSIONERS; EDA OF COLUMBIA HEIGHTS
BOARD OF DIRECTORS; CREST VIEW
JIM BETTENDORF, HOUSING MANAGER
MAY MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607
TYLER
PROPERTY ISSUES:
Maintenance staff have completed the replacement of 75 spring
hinges for apartment entry doors. This work Was completed as
directed by Fire Department Housing License Inspection.
Seal coating and re-striping of the parking lot will take place on
June 10th & llth, weather permitting. A site plan for the project
was approved by the City Zoning Coordinator and has been discussed
and delivered to the contractor.
Bids were 'presented to the E.D.A. Board to replace the laundry
equipment for Parkview North. I have checked with two Whirlpool
suppliers and they do NOT have a computerized version similar to
the Maytag brand. The current lease of laundry equipment expires
June 30, 1996, therefore, I would recommend the approval of the low
bidder (Sears Contract Sales) for the purchase of the equipment.
OCCUPANCY ISSUES:
Parkview North has six vacancies, four of which will be occupied by
July 1st. I am working from the waiting list to fill the remaining
two vacancies. We did not receive any vacate notices for the month
of June.
Parkview South has two vacancies, one will be filled August 1st. I
am working from the waiting to fill the remaining vacancy. We did
NOT receive any vacate notices for June.
Owned by the EDA of the City of Columbia Heights
Equal Housing Opportunity Agency
Managed by Crest View Management Services
K. Anderson
S. Barnes
EDA Commissioners
Crest View Board of Directors
June 3, 1996
-2
OCCUPANCY ISSUES (cont.):
Following a conversation with Diane Rock, HUD Occupancy Specialist,
a letter was sent to her requesting information on the formal
procedure to request that Parkview North be able to become a Senior
only building. I have received the Guidelines to establish a
designated housing plan as required. HUD is in the process of
revising the requirements, and Ms. Rock will forward the revisions
to me when completed. I will need to discuss the feasibility of HUD
approval with Ken Anderson prior to starting work on the plan. We
will follow the established Guidelines when received.
Waiting list totals are as follows:
PARKVIEW VILLA NORTH
29 CH Residents
39 Non-residents
PARKVIEW VILLA SOUTH
34 CH Residents
6 Non-residents
Eight rent re-certifications were completed covering both Parkview
North and South for the month of May.
4607 TYLER
All four units at the Tyler four-plex are occupied.
established a waiting list with the following numbers:
2 Columbia Heights Residents
3 Non-residents
I have
The contractor has completed all renovation including venting to
code and painting of Gutters.
JB/jeb
City Council
Julie Detuner, Progr~unCoordinator
DATE:
June 4, 1996
SUBJECT: Youth Initiative Grant
For you information, the City of Colurabia Heights has qualified for a non-
competitive grant that is a pilot program to provide after-school and weekend
enrichment programs for young people, ages 9-13. The grant amount that the City
of Columbia Heights may receive is $64,764. The application must be'received by
the Department of Children, Families and Learning by June 28, 1996.
Some of the key points that were stressed when the grant monies were determined
are as follows:
1. Number of youth ages 9-13
2. The poverty level in the community
3. Number of parents who have not received their High School
Diploma.
Crime Statistics
These key points were determined by Govern~r Carlson and a task force who then
determined which cities would qualify for the pilot grant monies. The City of
Columbia Heights met all these qualifications, and was granted a specific amount
of money per the number of residents.
This program NEEDS to be backed by the community (ie. parents, community based
organizations, youth...) who will request (via the application) that the money be
given to the community. This community (grass-root) task force can then determine
who they would like to manage the monies (ie. City of Columbia Heights Recreation
Department), follow through with the goals and objectives that they would like to
see happen for programs offered to youth ages 9-13. This pilot grant program was
not set up to be given solely to county, city, or school organizations, but was
to be asked for by the citizens in their community (a neighborhood plan). The
three organizations that must be involved (per the legislation) are city
government, county government, school district.
The money will be allocated and funds will run from July 1, 1996 through June 30,
1997. If the money is not requested and applied for, the city will loose their
opportunity to receive it. The monies can be put towards computers,
transportation (acquisition of a vehicle), facilities, equipment, and non-existing
programs (we may develop new programs). They highly stress cooperation, and
collaboration with his project.
We have a task force together of citizens, community organizations, youth,
business, churches, Columbia Heights Recreation Department, Columbia Heights
Library, Dist. ~13 Community Education, Columbia Heights Middle School, NE YMCA,
and Anoka County. We need to decide where we would like to go with this program,
and how we are going to fund the program in the years to come. Before we proceed
any further we would like direction from council on this matter.
We would welcome the opportunity to discuss this in greater detail at a future
council work session.
Thank you
Julie k. Oekmer
PILOT AFTER-SCHOOL ENRICHMENT GRANT pROGRAM
PAGE
Purpose: To provide implementation grants to community collaboratives in Minneapolis and St. Paul
and for selected areas outside of the those areas.
Who is Ta~eted To Receive Se~ices: Children age nine through thirteen who reside in the
designated neighborhoods.
How Funding Was Allocated: $975,000 for I year was designated for communities other than
Minneapolis and St. Paul. Demographic information related to juvenile arrest end child poverty rates
were examined to determine which communities would receive funding for the pilot program. Ten
communities were selected for funding and will receive grants ranging from $29,610 - $316,524.
Grant amounts were determined based upon the number of children in a community between the
ages of 7 and 13.
Program Outcomes:
Increase the number of children participating in after-school programs wh.o live in the
designated neighborhoods,
Reduce the juvenile crime rate in the designated neighborhoods,
Reduce the number of police calls involving juveniles during the afternoon after-school hours,
Increase school attendance,
Reduce the number of school suspensions,
Increase the number of youth engaged in community service,
Increase youth academic achievement,
Increase the skills of youth in compLrters, the arts, athletics and other activities,
NOTE; Reading mentorship programs may be included in the plan
What is a "Community Collaborative"? Representatives of community organizations and
representatives of the county, city and school district.
Planning Process: By 6f28t96, "community coltaboratives" must submit a plan. The plan addresses
( through use of the application form designed for the program):
Collaboration and leverage of community resources that exist and are effective,
Creative outreach to children,
Collaboration of grassroots organizations,
Local governments anti schools acting as resources,
Community control over the design of the enrichment program,
The availability of enrichment activities for a minimum of five clays per week after school with
future plans to extend to seven days per week,
Identification of the sources of nonstate funding to extend the programming beyond the period of
the pilot grant.
Plan Approval: Submission of 3 copies Of an application form with a single fiscal agent acting as the
contracting agency.
Start Date of the Grant: July 1, 1996
Payment of Grant Funds: Grant payments will be on a cost reimbursement basis, however, upon
te~luest, up to 25% of the g~ant may be advanced for g~ant awards of less than $150,000 and up to 10%
of the grant may be advance for-grant awards greater than $150,000.
What is a Contracting Agency/Fiscal Agent Legally Responsible For?
" All reporting of programmatic and expenditure activities contained within the co .
" Insuring that all work plan activities are accomplished and re orted accordin~
contract, P _. _._o ......... ,,o of the
· ' Monitoring the line item buclget, submitting expenditure reports that are consistent with the budget
and contract terms and maintaining expenditure documentation (for up to 5 years),
" Acting as the official liaison between the state and any subcontractors, collaborators and/or
contact agencies wl'm may actually be responsible for grant activ/ties.
Contl'acflng Agency Recluimmentsl Fees: The contracting agency must have a MN tax ID and
Federal Employer ID number. The Contracting Agency may not change within the contract period. No
percentage of administrative costs or irtdirect COSt rates are allowed, but costs for administering the
grant are allowable as part of an appropriate budget line item where clear records documenting staff
time and related costs are available.
Reporting Requirements: On a quarterly basis, Contracting Agencies w~ll be required to report grant
expenditures and program information. Contracting Agencies will need to work with Program providers to
collect and report information. Standardized reporting forms will be provided. Some of the programmatic
information that may be required will be:
Numbers and demographic information related to the youth served by the program,
Number and types of activities provided,
Volunteer hours,
Brief narrative information related to:
- Program implementation
- Participant feedback
- Program outCOmes
- Significant Developments
- Barriers enCOuntered
Reporting information is still being developecl and will be provided at the time of grant COntract execution.
For More Information:
Greg Herzog, Office of Drug Policy & Violence Prevention, MN. Dept. Of Public Safety
(612) 296-1057
NOTE: For TECHNICAL ASSISTANCE in COmpleting the grant application process, the STATE has
contracted with the following person to assist designated non-Twin Cities Communities:
Sue Perkins
1383 Spencer Road
St. Paul, MN. 55108
PHONE: (612) 646-8495
FAX: (612) 646-2704
DCFLgran. hrml
5/22/96
m:m~ m~;urug woi/~ E & we0 Ret; 5-16-86 ; 2:25PM ; ,~-Pu-'~'~[c Safe~y~ 6127822868;~ 2
#
The purpose of this pilot grant is to provtde after-school enrichment ping.ms for young
peop e, ages 9-13, Jiving in specifically designated neighborhoods in St, Paul and Minneapolis as well
as other selected communities throughout the State of Minnesota. It is expected that the programs
provided will:
INCREA.SE REDUCE
Number of chltdren participating in after-
school enrichment activities
School attendance
Number of youth providing community service
Youth academic achievement
Youth skills in the arts, athletics, computers
Juvenile crime rate
Police calls involving juveniles duri .ng after-
noon hours
School suspensions
Thls is not a c~mpetitive grant process. The
amounts available for programming in neighborhood/community are listed below. Only organiza-
tions providing services in the following neighborhoocis er communities may participate.
DESI,GNATED MINNEAPOLIS
NEIGHBORHOODS
DESIGNATED b"T. PAUL
NEIGHBORHOODS
Near North~a~orne/
$umner-Glenw~3od .............. ~..; ......... $758,300
Phillips/Whittier ............. , ................... $688,190
Powde thor n/Central ......................... $503,510
North End/Payne-Phalen/
Daytons Bluff ..................................... .... $519,548
Summit-Univa~Ity,q'homas-Dale ..... ; $1,038,81'~~
West$1de .................................. : ....... ... $391,639
DESIGNATED MINNESOTA COMMUNITIES
Albert Lea .............................................................. $76,398
Bemidji .................................................................. $33,810
· Brooklyn C.~nter ....................................... : .......... $112,308
Cloquet .................................................................. $50,778
Cblumbla Heights ............................................ :. .... $64,764
Duluth .................................................................. $316,524
Mankato ............. ; .................. , ............................... $92,810
Moorhead ............................................................ $118,104
Thief Rlver Falls .................................................... $29,610
Witlmar .................................................................. $79,884
Appn3priations are based on 1~ 1~.~0 census ~ata fo~ ~hllgren.
Department of Children, Fa..m~ies ~ Learning', Office of
SSO C~r St, e?s c,~ squa~, s,L l=,~ul, MN~551o?,
~=Ni ~Y:Drug Pol/P E & MeU Rei; 5-16-96 ; 2:26PM ; MN Public Safet~ 6127822869;#
m
The following steps are necessary to access these pilot funds.
A ,ingle plan is to be developed by a community partnership for each of the qualifying
neighborhoods/communitieS.
Im The participating agencies and organizations must designate a single fiscal agent to re.
calve and manage the. grant;
m The partnership must involve grassroots organizations; representatives of the county, city
and school district(s); and other youth serving organizations.
· The partnership'must cooperate in the use of resources and identify creative outreach to
chlidren to ensure their participation.
After-school enrichment activities must be made available at least five days per week after
school with plans to ext')nd to seven days in the future.
mm The partnership will need to identify resources to continue these after-school activities
when the pi(ot funding is no longer available.
&~'l,]=~i~,im;~'l"~=m All plans are due at the Department of Children, Families and Leamlng by
4..30 p.m., Friday, June 28,1906.
MAIL OR DELIVERTHREE (3) COPIE$.OFTHE PLANTO., · "
After-School Enrichment Program
Department of Children, Families and Learning
550 Cedar Street, Room 978
St. Paul, MN 55101
For information about the plan being developec[ir{ the nel~ihb6r. '-
hoods and/or communities named as r~ipients of the Pilot A~r-Schooi Endchmeht Grant
funds, contact the following individuals:
Minneapolis Neighborhoods:
St. Paul Neighborhoods:.
Other Communltle~.
Carol Thomas, Department of Children, .Families and Learning
(612) 296.8023
Theresa Davi~,.Department of Public Safety
(612) 297-7309
flreg Herzog, Department of Public Safety
(612) 296-1057
b'Yafutory Citation:Laws 1~96, Chapt#r 41~,, AriicJe 4, Seo~on 30
MINUTES
May 7, 1996
The meeting was called to order by Vice President, Pat Sowada. Those present were: Richard
Hubbard, Pat Sowada, Nancy Hoium, and Becky Loader.
It was moved, seconded, and passed to approve the minutes of the April. 2nd, meeting as mailed.
The May 7th list of bills was reviewed. It was moved, seconded and passed that they be paid.
The accounting was reviewed.
The Board welcomed Mark Winson, Acting City Manager, to the meeting. Introductions were
conducted and Mr. Winson made some brief comments on the viability of the library in
Columbia Heights. Mr. Winson gave Board members the opportunity to ask questions about any
concerns they may have about any facet of City government. The Board members were
interested in hearing about how the City Manager search is progressing. Areas discussed
included: budget processes, legislative changes that are taking place, and family background.
Mr. Winson having other commitments, thanked the Board for the opportunity to join them
and left the meeting.
Old Business:
1.)
The Board was reminded about the Heights Pride Open House on May 16, from
4:00 p.m. to 7:00 p.m. Board members were asked to come to the library and
greet people and help distribute the free items that are being given out. The staff
will conduct Gateway demonstrations, and give tours upon request. The Friends
of the library will be serving refreshments, and having .a mini-paperback book
sale. John Slama from NEI has volunteered his time to come over and greet
people also. The Board will provide a centerpiece for the refreshment table.
2.)
General Buildings requests for t996 and 1997 was discussed. The $10,000 that
had been allotted to the library to re-do the stucco in 1996 was turned back to the
City. Due to the proposed security system replacement being budgeted for in
1997, there will be no request from the general buildings fund in 1997.
Barb Miller joined the meeting at this time.
3.)
The meeting between the Directors of the Anoka County Library and the
Columbia Heights Public Library was reviewed. Their discussion included the
history, of co-operation that exists between Anoka County Library and the
Columbia Heights Public Library, and the long range plans of the County
Library. It is their hope to keep the lines of communication open for the
possibility of exploring potential future partnership opportunities.
4.)
5.)
2
A personnel update was given. The choreperson position is vacant as of May 3,
1996. The Library Aide position has been accepted by Shari Briley. There are
5 page position openings at this time, interviews are being conducted.
The Children's Room carpeting project was completed on May 3, 1996. The
thank you letters that were sent to local businesses for their donations and to the
volunteers who moved books were reviewed. The Board also wanted staff to
know how much they appreciate all of the hard work and planning that went into
this project to see it successfully completed.
6.)
Three co-operative summer programs are being presented by the Recreation
Department and the Library. The performers and dams were reviewed.
New Business:
1.)
Resolution 96-1 recognizing graduating pages, Angela Jorgenson and Jennifer
Lofy was offered. It was moved, seconded and passed to accept Resolution 96-1.
Resolution 96-2 reco~gnizing Shari Briley was offered. It was moved, seconded
and passed to accept Resolution 96-2.
2.)
Diversity training was attended by staff on April 16 and April 18. Response to
the training was mixed.
Tornado drills were conducted on April 25 at 1:45 p.m. and 6:45 p~m. at the
library.
4.) State version of the annual report was reviewed.
5.) Crossover statistics were reviewed.
6.)
The data privacy law passed by the Legislature was reviewed. The subject of
allowing other family members to pick up requested items not on their library
card was discussed. It was decided to retain the policy we have in place at this
time requiring patrons to sign a form allowing this practice.
7.)
Two donations to the library were reported. A cash donation was given by
Frances Jensen in memory of Lucille Hawkins. The Fraternal Order of Eagles
Auxiliary donated money for the purchase of large print materials.
8.)
The date for the August Board meeting was discussed. After considering several
possibilities it was decided to hold the August meeting on July 30.
9.)
Pat Sowada invited everyone to attend the upcoming multi-culture Fair to be held
at Highland Elementary School.
10.)
A draft of the proposed budget for 1997 was revieived. The proposed security
system replacement was discussed at length. It Was suggested that a 2 % increase
in the levy be proposed. It was moved, seconded, and passed to submit the
proposed budget as presented.
There being no further business the meeting was adjourned.
Respectfully submitted,
Je~inine M. Schmidt, Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discritninate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities.
THESEt 'ajTE's
~"~',~ A~OV~D CiW of Columbia Heights
NOT ~ ~d Recrea~on Co~ssion
May 22, 1996
The meeting was called to order by Dick Petkoff at 6:30 p.m.
ROLL CALL
Members present:
Dick Petkoff, Bob Ruettimarm, Eileen Evans, Jerry Foss,
Gary Peterson, Randy Quale, Mark Winson.
Bruce Magnuson, Pat Grady
Vern Rozmark, Park Foreman
Members were given copies of a letter received from Robin Marvel of Helping Paws
of Minnesota requesting use of the ball and kitchen from 6:00 to 10:00 p.m. on
Tuesday, October 22, 1996 for a volunteer recognition reception, with the fee
waived. Motion by Ruettimann to recommend that the Recreation Director
research the request to determine ff the fee should be waived or reduced. Second
by Evans, all ayes, motion carried.
Members absent:
Also present:
Chairman Dick Petkoff advised members that he had received a letter today from
Pat Grady indicating that he wished to resign his position on the Park and
Recreation Commission. Members will consider an appointment to replace him.
CONSENT AGENDA
The following items were on the consent agenda.
APPROVAL OF MINUTES
Move to approve the minutes of the April 24, 1996 meeting.
APPROVAL PAYMENT OF BILLS
Move to approve payment of bills as listed from the proper funds.
APPROVAL OF CONSENT AGENDA
Motion by Ruettimann, second by Foss to approve the Consent Agenda. All ayes,
motion carried.
LER~FERS AND REQUESTS
REQUEST USE OF HALL & KITCHEN/HELPING PAWS OF MINNESOTA
PAGE TWO
REQUEST USE OF SULLIVAN LAKE PARK WITH 3.2 BEER/MEDTRONIC
NEUROLOGICAL
Members were given copies of a letter received from Medtronic requesting use of
Sullivan Lake Park on August 9, 1996 with 3.2 beer being served. Motion by
Ruettimann, second by Peterson to approve use of Sullivan Lake Park from 12:00
to 5:00 p.m. on Friday, August 9 by Medtronic for a picnic with 3.2 beer being
served. All ayes, motion carried.
REQUEST USE OF HALL/COLUMBIA HEIGHTS OLD TIMER'S REUNION
Motion by Peterson, second by Evans to approve use of the hall for the Columbia
Heights Old Timer's Reunion on Sunday, April 27, 1997 from 2:00 to 6:00 p.m.,
with the fee being waived.
TOUR OF HUSET PARK
Members were advised that an intern will be assisting in the Engineering
Department starting mid-June to develop a potential plan for Huset Park.
Ruettimann suggested that each member tour two parks with Park Foreman
Rozmark to review the parks and report back to members on their condition.
Members went on a tour of Huset Park led by Park Foreman Vern'Rozmark.
Members learned that the tennis court was built in 1948, and the Jefferson
Building was built in 1959. The City is acquiring some land to the south of Huset
Park and may expand Field 2. The bandshell is believed to have a drainage
problem and is in need of repair. Some members felt it should be removed.
Members were shown a demonstration of the demo Toro mower being sought by
the Park Department. The mower is a 580 diesel with a 16 inch cut, which would
increase speed and decrease manpower in mowing the parks. The machine has
a long life span, is low on maintenance, and is believed to be the best machine on
the market. Huset East needs building up to correct a drainage problem.
Two of the tennis courts have been converted to a basketball court and bocce ball
court. The flooring is original since 1948 and needs updating. Members
discussed how the area could be used ff the tennis courts and whole enclosure
were updated.
PAGE THREE
Members were advised on a problem with the wading pools at Huset, McKenna,
and Mathaire Parks. The Health Department codes are being changed in January
of 1997. Members were given a list of problems that must be corrected in order
to bring the pools up to code including skimmer system, filter and pump,
chlorination, flow detectors, signage, and self-closing gates. If these items are not
corrected, the pools will be closed down. Members discussed having a special
meeting to determine a plan of action for the wading pools and make a
recommendation to the City Council.
OLD BUSINESS
PARK AND RECREATION SURVEY
The Recreation Director updated members on the status of the Park and
Recreation Survey. The data is being put into frequency tables. Members were
given copies of Table 11 showing responses to one of the questions in the survey.
ADOPT-A-PARK PROGRAM
The Recreation Director reported that over 100 people were involved in the Adopt-
A-Park program during Heights Pride week.
PARK STUDY
Members decided to each tour two parks with Park Foreman Rozmark. Petkoff
will tour McKenna and Sullivan Lake Parks; Evans will tour Prestemon and Silver
Lake Beach; Ruettimann will tour Mathaire and Keyes Parks; Foss will tour
Gauvitte and Lomianki Parks; Peterson will tour Ostrander and LaBelle Parks;
Magnuson will tour. Edgemoor and Hilltop Parks.
MURZYN HALL DIRECTIONAL SIGNS ON 40TH AVENUE
Item was tabled until a later date.
MURZYN HALL BOILER INSPECTIONS
The Recreation Director reported that the boilers must be inspected daily by a
licensed inspector. The Head Custodian will inspect the boilers for one hour on
Saturdays and Sundays, and he will train the part-time custodian at the same
time. By November 1, 1996 the part-time custodians should be able to take over
the weekend inspections.
PAGE FOUR
SOAP BOX DERBY
Members were advised that the director of the June 29, 1996 soap box derby has
requested closing Reservoir Blvd. at 46th Ave. to facilitate a longer race course.
Members directed the Recreation Director to deny the request.
NEW BUSINESS
PROPOSED 1997 MURZYN HALL CAPITAL OUTLAY PROJECTS
Members reviewed a list of proposed 1997 Murzyn Hall capital outlay projects.
Items believed to be of the most urgency are the installation of locking cabinets
for dishes, silvel-~vare, and cups; hand dryers; and padded chairs.
ADDITIONAL MURZY HALL PARKING SIGNAGE
Item was tabled until a later date.
MURZYN HALL MAIN HALL WOODEN FLOOR REFINISHING CONCERNS
Members were informed of concerns raised by staff regarding the annual
refinishing of Murzyn H~ll's main hall wooden floor. Measures have been taken
to decrease the chemical fumes during the refinishing process.
FOOD POISONING INCIDENT AT MURZYN HALL
Members were informed of the food poisoning incident during a rental at Murzyn
Hall where food was prepared and served by the renters. The Recreation Director
has investigated the matter and found that renters are not required to use
licensed caterers. . - '- .....
NEI GYMNASIUM USAGE UPDATE
Members were updated on issues surrounding our use of the NEI gynmasium for
recreation programs. The City uses 70°/6 of gym time at NEI. The cost of supplies
and materials for resurfacing the floor is $1,400, and the City will be responsible
for 70°/6 of those costs.
MULTI-USE CENTER PROJECT UPDATE
Residents have expressed interest in a multi-use center. Members were given a
memo from the Recreation Director explaining the current situation. Members
requested that Jon Gurban of MPRA attend the June meeting to discuss the issue
further.
PAGE FIVE
1996 SUMMER RECREATION PROGRAM
Members reviewed the new recreation youth programs being offered this summer.
The programs were developed by Program Coordinator dulie Dehmer.
YOUTH INITIATIVE GRANT
The State of Minnesota has allocated $64,764 to Columbia Heights to develop a
youth initiative program. The grant proposal must be submitted by June 28.
This is a one time grant, and the monies must be used for the program in its first
year. The Recreation Director will explore the matter further.
WADING POOL MAINTENANCE
Discussed during Huset Park tour.
REPORTS
RECREATION DIRECTOR
The Recreation Director advised members on a potential renter who wishes to use
the Senior/Ostrander Room for a graduation party, but does not have personal
liability insurance. Members agreed that the renter must have personal liability
insurance ff they are having 50 or more guests; ff alcohol is being served; and/or
ff they are serving food.
PUBLIC WORKS DIRECTOR
The Public Works Director reported that $30,000 is budgeted for playground
equipment for Ostrander and Gauvitte Parks; however, the equipment is very
costly and only one park can be completed within the budget allowances.
Members felt we should wait for final bids on the equipment and try to get both
parks done.
COMMISSION MEMBERS
Chairman Petkoff proposed that Pat Grady be contacted to see if he will
reconsider his resignation and perhaps remain on the Park and Recreation
Commission. If he does wish to resign, members would like to recognize his
contribution with a gift.
Motion by Evans, second by Foss to adjourn at 8:59 p.m. All ayes, motion
carried.
COMMUNITY DEVELOPMENT
MINUTES
COLUMBIA HEIOHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULA~ MEETING OF MAY 20, 1996
l~ayor
Joseph Sturdevant
counci tm.mb, rs
Donald G. Jolty
Meg Jones
Gary L. Peterson
Robert W. Ruett~m~n
~tir$City~mg~
Mark A. ~inson
DRAFT
3e
Call to Order. The Regular Meeting of the Columbia Heights Economic Development
Authority (EDA) Board of Commissioners was called to order by President Peterson
on Monday, May 20, 1996 at 6:30 p.m. in the City Hall Conference Room, 590-40th
Avenue N.E., Columbia Heights, Minnesota.
Roll Call. Commissioners Present: Eusebius Heintz, Richard Dustin, Patricia
Jindra, Meg Jones, Gary Peterson, and Bob Ruettimann. Staff Present: Kenneth
Anderson, Deputy Executive Director; Becky Townsley, Secretary; Jim Bettendorf,
Parkview Villa Housing Manager; Jennifer Stoopes-Mokamba, Housing Coordinator;
Don Jolly, City Councilmember; and Mark Winson, Acting Executive Director.
Others Present: Harold Hoium.
Minutes. MOTION by Commissioner Heintz, second by Commissioner Ruettimann, to
approve the Minutes of the Regular EDA Board of Commissioners Meeting of April
16, 1996 as presented in writing. Roll Call: .Ail Ayes. MOTION CARRIED.
Reports of the Executive Director.
A. Parkview Villa Report. Jim Bettendorf reviewed his monthly Parkview Villa
Management Report (which was included as Appendix "A" with the Agenda
Packet) and answered Commissioners questions.
B. Deputy Executive Director. KenAnderson, community Development Director/
Deputy Executive Director reviewed his monthly report and informed the
Commissioners that attached to his report was a monthly Senior Outreach
Report from Cathey Weidmann from Anoka County Community Action Program.
C. Executive Director. Mark Winson, Acting City Manager/Executive Director
reported that the DNR has forwarded the request for parkland conversion of
the Sullivan Lake Park property to the National Park Service, with their
recommendation of approval. Upon approval of the National park Service,
the property will be sold to Medtronic, Inc. as part of their expansion
project.
D. Roqer Jensene Anoka County Economic Development Partnership. Mr. Anderson
handed out an article from the Chamber of Commerce newsletter reporting
that Roger Jensen had been named Minnesota Small Business Financial
Services Advocate for 1996.
Mr. Anderson reported that Mr. Jensen has had conversations with the
people from TLC Precision Wafer. They are in the process of getting
engineering reports to see if the equipment they would like relocated to
the 4th floor of the Office Center building would support that type of
equipment. It appears there was a positive engineering report. Mr.
Jensen expects some type of proposal in the next couple of weeks to talk
about how we might be able to use $80,000 for this company relocation from
Minneapolis to this site. The $80,000 was an amount received by the City
as a result of prepayment of the note outstanding on the Office Center
financing.
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2854
FAX (612) 782-2857 TDD (612) 782-2806
The City of Columbia He~hts does not discriminate on the bosis
of disability in employment or the provision of services
Equ~l Opportunity Employer
EDAREGULA~MEETING MINUTES
DRAFT
MAY 20, 1996
PAGE 2 OF 5
Se
Mr. Anderson also reported that a developer had gone through the Marshall's
property and showed some interest, but nothing has resulted.
Mr. Jensen has had conversations with a Mr. Rasmussen who may be interested in
the Hillcrest property {old Honeywell Building).
Unfinished Business.
A. EDA Resolution 96-06, Resolution of the Col,,mbia Heights
Economic Development Authority (formerly Housing and Redevel-
opment Authority of Col~mbia Heights), Minnesota confirming
approval of Public Housing Management Assessment Program
Certification.
A Board resolution is required on an annual basis which approves the certifica-
tion for the Public Housing Management Assessment Program (PHMAP). Attached as
Appendix B was a draft of EDA Resolution 96-06 and the completed PHMAP
certification.
MOTION by Heintz, second by Dustin, to approve EDA Resolution 96-06 as presented
in writing and direct the Executive Director to forward same to the Department
of Housing and Urban Development. Roll Call: Ail Ayes. MOTION CARRIED.
B. Laundry Equipment Bids.
Attached as Appendix C to the Agenda Packet was a memorandum from Jim Bettendorf
dated May 16, 1996 requesting Board direction on the acquisition of new laundry
equipment for Parkview Villa North. The current equipment is leased from Macke
Laundry Service Minnesota, Inc. By purchasing our own equipment, we expect
laundry revenues will finance 100% of the acquisition costs between 9 and 16
months depending upon the acquisition cost.
Mr. Bettendorf answered Commissioners questions and reviewed bids for the laundry
equipment with the Board. He also compared advantages of computerized equipment
to manual. He stated although computerized equipment had some advantages, the
manual equipment also would serve the residents well. He expressed a need to
move quickly on this item because the lease with Macke Laundry Service expires
on June 30th.
Commissioners directed Mr. Bettendorf to check with the companies that had not
submitted bids for computerized washers, then bring additional bid results back
to the Board.
MOTION by Jones, second by Heintz, to table issue of laundry equipment until the
next regular meeting. Roll Call: All Ayes. MOTION CARRIED.
C. Management Contract Request for Proposals.
We are required by HUD to contract for management services for a period not to
exceed two years. Mr. Anderson stated that he inadvertently reported that the
Crestview contract expired June 30, I996 when it actually does not expire until
next June 30, 1997. This item will be deferred until the spring of 1997.
D. Consider purchase of Col,,m~ia Heights Professional Building at
4150 Central Avenue N.E.
Mr. Anderson informed the Board that staff is currently reviewing land and
building issues at the site and coordinating with Anoka County personnel
regarding completion of a Phase I Environmental Assessment by a private
consulting firm. There is no action required at this time.
EDAREGULARMEETING MINUTES
DRAFT
MAY 20, 1996
PAGE 3 OF 5
6. New Business.
A. Review EDA Powers.
Enclosed as Appendix D to the Agenda Packet was a copy of the Economic
Development Authorities Handbook prepared by the Minnesota Department of Trade
and Economic Development. Mr. Anderson introduced Steve Bubul of Kennedy and
Graven and Dave Maroney of Community Partners and indicated that a handbook had
been provided as a reference and primer for discussion. Mr. Bubul provides legal
counsel to the City and EDA and Mr. Maroney's firm has assisted with preparation
of the Housing Analysis and Inventory Summary currently nearing completion.
Mr. Bubul explained the powers and duties of the EDA. Mr. Maroney presented
hypothetical scenarios to demonstrate how an EDA can facilitate the financing of
a project. In this case, he showed a development proforma for a 50 unit housing
facility. Both reports generated discussion and illustrated in a practical way
how an EDA can function to promote economic development and redevelopment.
Further discussion followed.
B. Minnesota Housing Finance Agency (MHFA) Contract.
Attached as Appendix E to the Agenda packet was background information about two
home improvement loan programs which have been utilized in the City of Columbia
Heights in the past. Jennifer Stoopes-Mokamba and Kenneth Anderson attended the
required training on May 7 and 8, 1996. Also enclosed was a copy of the
Participation Application and Note Purchase Agreement which must be executed in
order to participate in these programs.
Staff recommended approval of the application and agreement.
MOTION by Heintz, second by Dustin, to approve the MHFA Home Improvement Loan
Program Participation Note Purchase Agreement, to submit the completed Lender
Information Form, and to approve payment of the $100 participation fee for
submission to MHFA and to authorize execution of same by the President and
Executive Director. Roll Call: All Ayes. MOTION CARRIED.
C. Zaidan Holdings/Mobilia, Ltd. Office Center Agreements.
Mr. Anderson indicated that a copy of a letter from past City Manager Pat Hentges
dated January 30, 1996 was enclosed as Appendix F regarding financial matters
associated with the Office Center at 40th and Central Avenue N.E. The letter
talked about Zaidan Holdings making arrangements to prepay a Promissory Note and
excess revenues that were left over as part of the project in the amount $80,686.
Mr. Anderson wanted to investigate various options regarding the excess money.
Commissioner Ruettimann indicated that he had been involved in the negotiations
with Zaidans and thinks there are other extenuating circumstances regarding this
money.
Attorney Steve Bubul recalls drafting documents and helping during negotiations.
He said he recalls in March, 1995 the City had purchased the tax forfeited
Northeast State Bank Office Building from Anoka County and then sold it back to
Zaidan's where they were to pay delinquent taxes on base value of the property.
The property was conveyed to Zaidan's with a Note payment that was heavily
discounted from all the delinquent taxes that would have been tax increment
proceeds. With a payment schedule arranged so that if they made all their
payments on time, or 9repaid their entire Note by December of 1995, then they
would be forgiven forever and they would have no more mortgage. There was also
a personal guarantee from one of the Zaidan family members.
DRAFT
EDA REGULAR MEETING MINUTES
MAY 20, 1996
PAGE 4 OF 5
Given the various circumstances, consensus of the Commissioners was to request
that Steve Bubul share his files with the Deputy Executive Director so that he
could review them. He was then to come back to the Board regarding the
availability and disposition of the referenced TIF funds and the options
available to the City/EDA regarding the use of the funds for this facility.
D. 4217 Central Avenue N.E., D. J. Sikka.
This property has been discussed previously by the EDA/HRA for possible
acquisition since it is a non-conforming residential structure in the commercial
district. An appraisal dated May 6, 1996 has been received with a Fair Market
Value of $46,500 for the site. Attached in Appendix G was a copy of the
appraisal. The EDA previously offered $42,400 for the property.
Commissioners discussed the limited funds available to purchase this property and
the problem of demolition because of asbestos.
Mark Winson reported that the building is currently vacant and that Mr. Sikka is
confident that he will be able to sell the building Contract for Deed.
Commissioners directed staff to consult a contractor to get an idea of what it
would cost to remove the buildings if there is asbestos siding and bring
information back to the Board for their consideration.
E. Computer Software Acquisition.
The Section 8 program of Columbia Heights needs computer software. At this point
in our program, it would not take as much staff time to enter data on those
persons that we already have on our program. As we assign the remaining
Certificates and Vouchers to participants, we can immediately enter necessary
data as opposed to later entering information for 50 plus participants. It would
also allow us to send information to HUD every quarter as required with less
duplication of work.
Jennifer Stoopes-Mokamba, Housing Coordinator, was present and reported that she
has looked at several software packages, most of which are designed for larger
Housing Authorities and are twice the price of the software and support that she
is recommending. HAPPY software was developed by a company that administers
Section 8 housing and is very user friendly. It is Windows based and shows
options on screen so that anyone can be taught to locate information. It is very
current and has an excellent support/update package. This will be important over
the next several years with the possible changes coming out of Washington. The
other Software that would be its closest competitor would be Nan McKay which is
about 40% more expensive and does not have nearly the support/updates that HAPPY
does. An example of this is telephone technical support where we can call HAPPY
with questions for only the cost of a phone call, whereas Nan McKay would cost
us the call and the advice.
Ms. Stoopes-Mokamba put together two options. Both would purchase the Waiting
llst, Occupancy and FiteMTCS Modules. One option is with support and updates for
two years and the other is for three years.
Waiting list, Occupancy and FileMTCS Modules with operating software and
support and updates for two years .......... $4,785.00
Waiting list, Occupancy and FileMTCS Modules with operating software and
support and updates for three years ......... $5,035.00
MOTION by Ruettimann, second by Heintz, to authorize the EDA to purchase the
HAPPY software for the three year option. Roll Call. Ail Ayes. MOTION CARRIED.
EDA REGULAR MEETING MINUTES
DRAFT
MAY 20, 1996
PAGE 5 OF 5
7e
F. EDA Resolution 96-07, Purchasing Guidelines.
Enclosed as Appendix H was a draft of EDA Resolution 96-07, Purchasing Guidelines
and staff Expenditure Authority.
MOTION by Heintz, second by Jindra, to approve EDA Resolution 96-07 Establishing
Purchasing Guidelines and Staff Expenditure Authority° Roll Call: All Ayes°
MOTION CARRIED.
Other Business°
Next Meetinq. The next Regular Meeting of the EDA is scheduled at 7:00 p.m.,
Tuesday, June 18, 1996 at the Parkview Villa Community Room.
Adjournment. MOTION by Jindra, second by Dustin to adjourn the EDA regular
monthly meeting at 8:15 p.mo Roll Call: All Ayes. MOTION CARRIED.
Respectfully Submitted,
Rebecca Townsley
Secretary
Gary L. Peterson, President Date
bt/agenda
TO: MARK WlNSON, ACTING CITY MANAGER
FROM:
LOWELL DEMARS
SUBJECT: RENTAL HOUSING LICENSES
DATE: JUNE 10, 1996
THE OWNERS OF THE FOLLOWING RENTAL PROPERTIES HAVE COMPLIED WITH
THE RE-LICENSING AND/OR LICENSING REQUIREMENTS OF THE CITY OF
COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE. I AM REQUESTING THAT
THEY BE PLACED ON THE NEXT COUNCIL AGENDA FOR APPROVAL:
AAKER, HERBERT
A.C.C.A.P.
ANDERSON, PATRICIA
BAHE, JEFFREY D.
BAHE, JEFFREY D.
BAHE, JEFFREY D.
BECK, GARY
BERG, RICHARD
BERG, RICHARD
BULATAO, NELIA
BURCHETT, LESLIE
C-H PROPERTIES
CAJUCOM, ALEX
CHANG-KUO
CHARBONNEAU, JANE
CRYSTAL CORP.
CRYSTAL CORP.
DOELZ, WALTER
DOMBROWSKY, WILLIAM
DOYING, DEAN
DZIEDZIC, PAUL J.
ERICKSON, MARK
FERRIER, DAVID
FLEMMING, ROBERT
FRAGALE, EDWARD
FRAGALE, EDWARD
FRAGALE, EDWARD
FRAGALE, EDWARD
FRITZ, RAYMOND
3976 VAN BUREN
4653 CENTRAL
3742 3RD STREET
3740 RESERVOIR
3807 CENTRAL
3817 CENTRAL
679-81 46TH AVENUE
4233 3RD STREET
4242 3RD STREET
4655 PIERCE
3747 2ND STREET
4655 5TH STREET
4506-08 FILLMORE
1356-58 CIRCLE TERR
4509 FILLMORE
1349-51 CIRCLE TERR
1355-57 CIRCLE TERR
1261-63 CIRCLE TERR
4427 MAIN
528 40TH AVENUE
4555 FILLMORE
3722 3RD STREET
4631 PIERCE
4647 POLK
1300-02 CIRCLE TERR
1308-10 CIRCLE TERR
t 316-18 CIRCLE TERR
1324-26 CIRCLE TERR
1332 CIRCLE TERR
GENG, MARY
GENG, MARY
GENG, MARY
GLOVER, REBECCA
HEBZYNSKI, EMILY
HILDEBRAND, MICHAEL
HILDEN, HELEN
HOAG, JAMES
HOFICH, THOMAS
HOWE, EDWARD
HYLAND, DONALD
IVERSON, DAN
JACKELS, LEO
KASAR, NURHAN
KING, DORN
KNOI J~, AMY
KOWALZEK, HARVEY
KUGLIN, LEROY
LAM, DUOM
LANGE, DAVID
LANGE, DAVID
LARSON, DANIEL
LARSON, RICHARD
LARSON, STANLEY
LEMERE, JOAN
LEMON, ALBERT
LOBERG, ROGER
LOEWENTHAL, KURT
LOEWENTHAL, KURT
MACIASZEK, JOE
MACIASZEK, JOE
MATt, ERNEST
MECL, WAYNE
MORRIS, JOY
MOUA, XIONG
NAROG, DUANE
NELSON, OMAR
NORDAHL, VERN
ODUMADE, OLUBUNMI
OSTLUND, ROBERT
PECKELS, KENNETH
POORE, SHIRLEY
PROKOPIUK, MICHAEL
1242-44 CIRCLE TERR
1248-50 CIRCLE TERR
1266-68 CIRCLE TERR
3861 EDGEMOOR PL
3746 3RD STREET
4415-17 2-1/2 STREET
4427 2-1/2 STREET
4433-35 2-1/2 STREET
4344 3RD STREET
3980-82 TYLER
3716 3RD STREET
1243 CIRCLE TERR
122t-23 CIRCLE TERR
4323 3RD STREET
4153 4TH STREET
1212-14 CIRCLE TERR
1215-17 CIRCLE TERR
4520 TAYLOR
4817 5TH STREET
4226 4TH STREET
1319-21 CIRCLE TERR
4450 MADISON
1207-09 CIRCLE TERR
1218-20 CIRCLE TERR
4556 TYLER
4201 3RD STREET
3726 3RD STREET
2328 45TH AVENUE
5140 7TH STREET
4315 MAIN
1206-08 CIRCLE TERR
1407-09 CIRCLE TERR
4351-53 WASHINGTON
4357-59 WASHINGTON
4251 JEFFERSON
3819 MAIN
3945 MAIN
4518-20 FILLMORE
1313-15 CIRCLE TERR
3915 VAN BUREN
2106 41ST AVENUE
1325 CIRCLE TERRACE
3940 PETERS PL
4601-03 PIERCE
4533 UNIVERSITY
3853 EDGEMOOR PL
RAMNARINE, GANGA
RANAI J~O, CLARENCE
SCI-ILOESSER, RONALD
SHAFFER, MICHAEL
STAUCH, LEE
STAUCH, AUDREY
STAUCH, LEE
SUNG, SANG YONG
THORN-BERG, TERRY
VAN BLARICOM, STANLEY
VE2TER, ROBERT
WEAVER, MAURICE
WECKWERTH, ARNOLD
WENDEL, DONALD
WICHMANN, KAREN
YEH, PAUL J.
YI, YONG KWON
ZIMMERMAN, MARK
4526 TYLER
1815 41ST AVENUE
4217 2ND STREET
3717 POLK
4311 ROYCE
4556 FILLMORE
4545 FILLMORE
4959 7TH STREET
4326-32 MONROE
4500 TYLER
501 MII~L
3725 MAIN
3857 EDGEMOOR PL
1272-74 CIRCLE TERR
999 41ST AVENUE #303
4200 3RD STREET
4546 TYLER
1807 41ST AVENUE
MEMO:
FROM:
City Council
Julie Dehmer, Program Coordinator
DATE:
June 4, 1996
SUBJECT:
Youth Initiative Grant
For you information, the City of ColLmzbia Heights has qualified for a non-
competitive grant that is a pilot program to provide after-school and weekend
enrichment programs for young people, ages 9-13. The grant amount that the City
of Columbia Heights may receive is $64,764. The application must be received by
the Department of Children, Families and Learning by June 28, 1996.
Some of the key points that were stressed when the grant monies were determined
are as follows:
Number of youth ages 9-13
The poverty level in the community
Number of parents who have not
Diploma.
Crime Statistics
received their High School
These key points were determined by Govern~r Carlson and a task force who then
determined which cities would qualify for the pilot grant monies. The City of
Columbia Heights met all these qualifications, and was granted a specific amount
of money per the number of residents.
This program NEEDS to be backed by the community (ie. parents, community based
organizations, youth...) who will request (via the application) that the money be
given to the community. This community (grass-root) task force can then determine
who they would like to manage the monies (ie. City of Columbia Heights Recreation
Department), follow through with the goals and objectives that they would like to
see happen for programs offered to youth ages 9-13. This pilot grant program was
not set up to be given solely to county, city, or school organizations, but was
to be asked for by the citizens in their community (a neighborhood plan). The
three organizations that must be involved (per the legislation) are city
government, county government, school district.
The money will be allocated and funds will run from July 1, 1996 through June 30,
1997. If the money is not requested and applied for, the city will loose their
opportunity to receive it. The monies can be put towards computers,
transportation (acquisition of a vehicle), facilities, equipment, and non-existing
programs (we may develop new programs). They highly stress cooperation, and
collaboration with his project.
We have a task force together of citizens, community organizations, youth,
business, churches, Columbia Heights Recreation Department, Columbia Heights
Library, Dist. $13 Community Education, Columbia Heights Middle School, NE YMCA,
and Anoka County. We need to decide where we would like to go with this program,
and how we are going to fund the program in the years to come. Before we proceed
any further we would like direction from council on this matter.
We would welcome the opportunity to discuss this in greater detail at a future
council work session.
Thank you
Julie A. Dehmer
PILOT AFTER-SCHOOL ENRICHMENT GRANT PROGRAM
Purpose: To provide implementation grants to community coltaboratives in Minneapolis and St. Paul
and for selected areas outside of the those areas.
Who is Tal'geted To Receive Se~ices: Children age nine through thirteen who reside in the
designated neighbor'noods.
How Funding Was Allocated: $975,000 for I year was designated for communities other than
Minneapolis and St. Paul. Demographic information related to juvenile an'est and child poverty rates
were examined to deten'nine which communities would receive funding for the pilot program, Ten
communities were selected for funding and will receive grants ranging from $29,610 - $316,524.
Grant amounts were determined based upon the number of children in a community between the
ages of 7 and 13.
Program Outcomes:
Increase the number of children participating in after-school programs wh9 live in the
designated neigt~bomoods,
Reduce the juvenile crime rate in the designated neighbomoods,
Reduce the number of police calls involving juveniles during the afternoon after-school hours,
Increase school attendance,
Reduce the number of school suspensions,
Increase the number of youth engaged in community service,
Increase youth academic achievement,
Increase the skills of youth in compeers, the arts, athletics and other activities,
NOTE; Reading mentorship programs may be included in the plan
What is a "Community Collaborative"? Representatives of community organizations and
representatives of the county, city and school district.
Planning Process: By 6/28/96, "community collaboratives" must submit a plan, The plan addresses
( through use of the application form designed for the program):
Collaboration and leverage of community resources that exist and are effective,
Creative outreach to chilclren,
Collaboration of grassroots organizations,
Local governments and schools acting as resources,
Community control over the design of the enrichment program,
The availability of enrichment activities for a minimum of five days per week after school with
future plans to extend to seven days per week,
Identification of the sources of nonstate funding to extend the programming beyond We period of
the pilot grant.
Plan Approval: Submission of 3 copies of an application form with a single fiscal agent acting as the
contracting agency.
Start Date of the Grant: July 1, 1996
Payment of Grant Funds: Grant payments will be on a cost reimbursement basis, however, upon
request, up to 25% of the grant may be advancecl for grant awards of less than $150,000 and up to 10%
of the grant may be advance for-grant awards greater than $150,000.
What is a Contracting Agency/Fiscal Agent Legally Responsible For?.
All reporting of programmatic and expenditure activities contained within the contract,
Insuring that all work plan activities are accomplished and reported according to the terms of the
contract,
Monitoring the line item budget, submitting expenditure reports that are consistent with the budget
and contract terms and maintaining expenditure documentation (for up to 5 years),
Acting as the o~icial liaison between the state and any subcontractors, collaborators and/or
contact agencies wi'm may actually be responsible for grant activities.
Contracting Agency Requirements/Fees: The contracting agency must have a MN tax ID and
Federal Employer ID number. The Contracting Agency may not change within the contract period. No
percentage of administratIve costs or indirect cost rates are allowed, but costs for administering the
grant are allowable as part of an appropriate budget line item where clear records documenting staff
time and related costs are available.
Reporting Requirements: On a quarterly basis, Contracting Agencies will be required to report grant
expenditures and program information. Contracting Agencies will need to work with program providers to
collect and report information. Standardizecl reporting forms will be provided. Some of the programmatic
information that may be required will be:
Numbers and demographic information related to the youth served by the program,
Number and types of activities provided,
Volunteer hours,
Brief narrative information related to:
- Program implementation
- Participant feedback
~ Program outcomes
- Significant Developments
- Barriers encountered
Reporting information is still being developed and will be provided at the time of grant contract execution.
For More Information:
Grag Herzog, Office of Drug Policy & Violence Prevention, MN. Dept. Of Public Safety
(612) 296-1057
NOTE: For TECHNICAL ASSISTANCE in completing the grant application process, the STATE has
contracted with the following person to assist designated non-Twin Cities communities:
Sue Perkins
1383 Spencer Road
St. Paul, MN. 55108
PHONE: (612) 646-8495
FAX: (612) 646-2704
DCFLgran, hnd
5/22/96
...... ~i ~¥;orug ~ol/P E &Med Rel: 5-16-96 ; 2t25PM ; ~N-.Pu~ic Safe~y*
The purpose of this pilot grant is to provide after-school enrichment programs for young
peop ages 9-13, Jiving in specJficafly designated neighborhoods in St, Paul and Minneapolis as well
as other selected communities throughout the State of Minnesota. tt is expected that the programs
provided wilt:
INCREASE REDUCE
Number of chitdren participating in after-
school enrichment activities
School attendance
Number of youth providing community service
Youth academic achievement
Youth skills in the arts, athletics, computers
Juvenile crime rate
Police callsinvolvingjuvenites during after-
noon houm
Schootsuspensions
This is not s c~mpetitive grant process. The
amounts available for programming in eec neighborhood/community are listed below, Only organize*
tions providing services in the following neighborhoods er communities may participate.
DESIGNATED MINNEAPOLIS
NEIGHBORHOODS
DESIGNATED ST. PAUL
NEIGHBORHOODS
Near North/Hawthorne/
Sumner-Glenwood ..............,..; ......... $758,300
Phillips/Whittier. ................................ $688,190
Pewderhorn/Central ......................... $503,510
North End/Payne-Phalen/
Daytons Bluff ...................................... ... $519,548
Summit-Univemtty/'rhomas-Dale ..... : $1,038,813'
WestSIde .......................................... ... $391,639
DESIGNATED MINNESOTA COMMUNITIES
Appropriations ara based
Albert Lea .............................................................. $76,398
Bemidji .................................................................. $33,810
· Brooklyn C~nter ........................................ . .......... $112,308
Cloquet.... ............................................ ........ . ........ . $50,778
C61umbla Heights ............................................ ... .... $64,764
Dutub~ .................................................................. $316,.624
Mankato ............. ; .................. ~ ............................... $92,810
Moorhead .................................. $118,104
Thief River Fails .................................................... $29,610
Willmar ............................ $79 884
on the 1~0 census data for ~htlcJren.
I. I .... I
SS0 Ce~sr St, 978 Capitol Square, St. Paul, MN~5510J'~
,~=~ u¥;urug PoI?P E &Med Eel; 5-18-96 ; 2:28PM ; MN Public Safe~¥~ 8127822859;#
The following steps are necessary to access these pilot funds.
A single plan is to be developed by a community partnership for each of the qualifying
neighborhoods/communities.
[] The participating agencies and organizations must designate a single fiscal agent to re.
ceive and manage the. grant..
[] The partnership must involve grassroots organizations; representatives of the county, city
and sohool district(s); and other youth serving organizations.
The partnership'must cooperate in the use of resources and identify creative outreach to
chlidren to ensure their participation.
[] After-school enrichment activities must be made available at least five days per week after
school with plans to extend to seven days in the future,
The partnership will need to identify resources to continue these after-school activities
when the pitot funding is no longer available.
i'Jw'Jl~lm]~i~il[~l All plans are due at the Department of Children, Families and Learning by
4:30 p,m., Friday, ,June 28,1996.
MAIL OR DELIVER THREE (3) COPIE$.OFTHE PLAN
After-Sohool Enrichment Program
Department of Children, Families and Learning
550 Cedar Street, Room 978
St. Paul, MN 55101
For information about the plan being developec~ir~ the hel~thb6r.
hoods and/or communities named as recipients of the Pilot After-School Enrichmeht Grant
funds, contact the following individuals:
Minneapolis Neighborhoods.
SL Paul Neighborhoods:
Other Communities:
Carol Thomas, Department of Children, Familiea and Learning
(612) 296-8023
Theresa Davis,, Department of Public Safety
(612) 297-7309
Greg Herzog, Department of Public Safety
(612) 296-1057
~tatutory Citation: Lev~ 1~, Chapter 41~, Article 4~ section 30