HomeMy WebLinkAboutMarch 11, 1996 RegularADMINISTRATION
Mayor
Joseph Sturdevant
Cou~cilmembers
Donald G. Jolly
Meg Jones
Gary L. Peterson
Mark .4. Winson
March 8, 1996
The following is the agenda for the regular meeting of the City Council to be hem at 7:00 PM on Monday, March
11, 1996, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its
services, programs, or activities. Upon request, accommodation will be provMed to allow individuals with disabilities to participate in all City of
Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made
at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf
only)
I. CALL TO ORDER AND ROLL CALL
(Commencement of Cablecasting of Regular Meeting on Television.)
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda~ These may be
items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda
preparation deadline.)
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda
by one motion. Items removed from consent agenda approval will be taken up as next order of business.)
A. Move to adopt the consent agenda items as listed below:
1) Adopt Minutes of the Regular City Council Meeting of February 26, 1996 and a correction to the
minutes of April 10, 1995.
MOTION: Move to adopt the minutes of the Regular City Council Meeting of February 26, 1996,
and a corrdction to the minutes of April 10, 1995, as presented in writing, and such reading be
dispensed with.
2) Set Salary for 1996 Summer Bike Patrol Officer
MOTION: Move to approve setting the bike patrol officer salary for the 1996 summer season at
$6/hour, salary to be paid from the Police Department fund 101~42100-1012.
3) Establish Pay Range for Library Aide
MOTION: Move to establish the 1996 wage range for the position of part-time, temporary Library
Aide at:
Entry 6 Months 12 Months 24 Months, 36 Months
$5.39/hr. . $5.70/hr. $6.01/hr. $6.32/hr. $6,63/hr.
4) Authorize Out of Town Training for Police Chief and Captain
MOTION: Move to attthorize the attendance of Chief Tom Johnson and Captain Leonard Olson
at the annual Minnesota Chiefs of Police Association 1996 Executive Training Institute in St.
Cloud, Minnesota, April 15-18, 1996, expenses to be paid from the Police Department's fund 101-
42100-3320.
5) Establish Wage Range for Student Intern
MOTION: Move to establish a wage range of $8.00 to $10.00 for student interns, effective
January 1, 1996.
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782.2810
FAX (612) 782.2801 TDD (612) 782.2806
The Oty of Columbia HeChts does not discriminate on the basis
of disability in employment or the provision of services
Equal Opportunity Employer
CITY COUNCIL AGENDA
FOR MEETING OF MARCH 1L 1996
PAGE 2
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20)
Approve Closing of Columbia Heights Public Library to the Public April 10-11, 1996
MOTION: Move to approve closing the Columbia Heights Public Library to the public April 10,
1996, and Apri111, 1996, till 3:00p. m. to accommodate the automated circulation system's main
frame upgrade and to designate said time as a "clean up" day for staff in the building.
Establish Dates for Public Improvement Hearings
MOTION: Move to establish Public Improvement Hearings for Monday, April 1 and April 29,
1996, at 7:00 p.m. in the City Council Chambers.
Authorize Mayor/City Manager to Sign Customized Training Contract
MOTION: Move to a'uthorize the Mayor and City Manager to sign the Customized Training
Contract between Anoka-Hennepin Technical College and the Columbia Heights Fire Department.
Approve Conditional Use Permit, Ace Hardware, 2261 N.E. 37th Avenue
MOTION: Move to approve the Conditional Use Permit request for Ace Hardware at 2261 N.E.
$7th Avenue provided a $500 deposit is submitted to the License/Permit Clerk prior to the
installation of the structure on the site.
Approve Front Yard Setback Variance for Steel Tech, 450 N.E. $8th Avenue
MOTION: Move to approve the nineteen (19)foot front yard setback variance for 450 N.E. $8th
Avenue based on the irregular shape of the lot and the limitation of the lot for expansion.
Approve Conditional Use Permit, First Community Credit Union, 843 40th Avenue N.E.
MOTION: Move to approve the Conditional Use Permit to allow no more than two sale/fleet
vehicles to be left for display on the northeast portion of the parking lot of 845 N.E. 40th Avenue
provided that: 1) The ordinance amendment allowing this use by a Conditional Use Permit is
approved by the City Council (If approved by the City Council after a second reading, the
amendment wouM not be effective for thirty (30) days); 2) A city license application is submitted
with the appropriate license fee; and 3) Signage displayed within the display vehicles are approved
by City staff.
Approve Conditional Use Permit, Jim Ruvelson/NW Bank, 4111 Central Avenue N.E.
MOTION: Move to approve the Conditional Use Permit to allow an accessary structure for a
canopy and two drive-thru lanes on the south end of the south building at 4111 Central Avenue
as it meets the requirements of the Zoning Ordinance.
Authorize Disposal of City Truck, Unit #22
MOTION: Move to authorize the City Manager to dispose of Municipal Unit #22, a 1978 Ford
F700 dump truck at the Hennepin County Auction scheduled for May 4, 1996.
Authorize Staff to Seek Bids for Refurbishment of the 1977 Ford 9000 Fire Truck
MOTION: Move to authorize staff to seek bids for the refurbishment of the 1977 Ford 9000 Fire
Truck.
Authorize Staff to Seek Quotes for Repair of the Police Department Garage Floor
MOTION: Move to authorize staff to seek quotes for repair of the Police Department garage floor
and funds be appropriated from the 1996 undesignated general fund.
Authorize Staff to Seek Bids for a One Ton Pavement Roller
Move to authorize staff to seek bids for a one ton pavement roller.
96-29, Resolution Requesting Change to Personnel Policy
Move to waive the reading of the resolution, there being ample copies available to the
MOTION:
Resolution
MOTION:
public.
MOTION:
Manual.
Move to adopt Resolution 96-29, resolution adopting revisions in the Personnel Policy
Approve Change of Parking Limit at 848 40th Avenue
MOTION: Move to retain the "30 minute parking" limit from Jackson Street to east property line
of 828 40th Ave. and designate "2 hour parking" from east property line of 828 40th Ave. to Van
Buren Street based on the recommendation of the Traffic Commission.
Approve Licenses
MOTION: Move to Approve the 1996 License Applications as Listed UPon Payment of Proper
Funds.
Payment of Bills
MOTION: Move to Pay the Bills as Listed Out of Proper Funds.
CITY COUNCIL AGENDA
FOR MEETING OF MARCH 11, 1996
PAGE 3
5. RECOGNITION, PROCLAMA~ONS, PRESENTATIONS, GUESTS
Proclamation - Values First - Integrity
6. PUBLIC HEARINGS
Public Hearing - Second Reading of Ordinances 1317, 1318, 1319, 1320, and 1321
RECOMMENDED MOTION: Move to Waive the Second Reading of Ordinance 1317, 1318, 1319, 1320,
and 1321, There Being Ample Copies Available to the Public.
RECOMMENDED MOTION: Move to Adopt Ordinance 1317, 1318, 1319, 1320, and 1321, authorizing
the sale of certain real estate located at 4501 Taylor, 4549 Taylor, 4555 Taylor, 4550 Fillmore, and 1221
40th Avenue N.E., respectively.
Public Hearing - First Reading of Ordinance No. 1322, Allowing up to Two Vehicles to be Stored on a lot
to be Advertised for Sale~Fleet in the CBD by Conditional Use Permit
RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1322, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1322, for Monday,
March 25, 1996, at approximately 7:15 p.m.
Public Hearing- Approve Transfer of $70, OOO from the 1995 CDBG Housing Rehabilitation Account to the
Neighborhood Revitalization Account
RECOMMENDED MOTION: Move to approve the transfer of $70,000 from the 1995 CDBG Housing
Rehabilitation Account into the Neighborhood Revitalization Account to cover expense of the purchase of
one duplex.
7.
ITEMS FOR CONSIDERATION
Other Resolutions/Ordinances
1) Resolution 96-30, Resolution Amending 1996 Budget for Encumbrances
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample
copies available to the public.
RECOMMENDED MOTION: Move to Adopt Resolution 96-30, amending the 1996 budget for
encumbrances.
Bo
Bid Considerations
1) Approve Printing Quotation for 1996 City Newsletter "Heights Highpoints'
RECOMMENDED MOTION: Move to approve the Iow quotation of Rapid Graphics in the amount
of $5,718.00 for the printing of the 1996 Spring/Summer "Heights Highpoints" City Newsletter,
with funds being appropriated from Fund 101-45050-3440, and authorize the Mayor and City
Manager to enter into an agreement for the same.
2) Authorize the Purchase of Service Body for Unit #305 Replacement
RECOMMENDED MOTION: Move to authorize the purchase of a service body for Unit #305
replacement from ABM Equipment based on their Iow qualified responsible quotation in the
amount of $5,711.00 plus tax, with funds to be appropriated from Fund 434-49950-5150; and
furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same.
3) Authorize Staff to Purchase Plotter
RECOMMENDED MOTION: Move to authorize staff to purchase an HP Design Jet 750C color
plotter and trade in a Calcomp 1025 pen plotter to Copy Equipment, Inc. based upon their low,
qualified, responsible bid in the amount of $5,750.00 with funds to be appropriated from line item
101-43100-5170; and authorize the Mayor and City Manager to enter into an agreement for the
same.
4) Award Portion of Project #9533, East Bank Stabilization Program
RECOMMENDED MOTION: Move to award a portion of Project #9533, East Bank Stabilization
Program, to BIuemel' s Tree and Landscape Service, based upon their Iow, qualified, responsible
quote in the amount of $3,450.00 plus tax, with the funds to be appropriated from fund #412-
59533-3050. ,
CITY COUNCIL AGENDA
FOR MEETING OF MARCH 11, 1996
PAGE 4
Other Business
1) Appr~val ~f C~nveyance Agreement with the Metr~p~litan C~uncil f~r the ~ntercept~r Line t~ Serve
Hilltop
RECOMMENDED MOTION: Move to approve the Conveyance Agreement for the interceptor line
serving Hilltop between the City and the Metropolitan Council and furthermore, to authorize the
Mayor and City Manager to enter into the Agreement.
2) Approve Payment of 1996 North Metro Mayors Association Dues
RECOMMENDED MOTION: Move to authorize the payment of $10,672.00 to the North Metro
Mayors Association for payment of the City's 1996 membership dues.
3) Appeal of City Council Decision to Revoke the Rental License for the Multiple Dwelling at 4060
N.E. 4th Street
RECOMMENDED MOTION: Move to approve that the rental license revocation for 4060 N.E.
40th Street be overturned provided the water heater be removed from the boiler room, the
outstanding license fees be paid, and solid core, 1 3/4 inch doors with U.L. approved door closers
and smoke seals be installed on all apartment unit entryways, and the work verified by the Fire
Department in a time frame as determined by the City Council.
4) Appeal of City Council Decision to Revoke the Rental License for the Multiple Dwelling at 4100
N.E. 4th Street
RECOMMENDED MOTION: Move to approve that the rental license revocation for 4100 N.E.
4th Street be overturned provided painting of unit #3 is verified by the Fire Department, the
outstanding overdue re-inspection fees be paid, and solid core, 1 3/4 inch doors with U.L.
approved door closers and smoke seals be installed on all apartment unit entryways in a time
frame as determined by the City Council.
5) Appeal of City Council Decision to Revoke the Rental License for the Multiple Dwelling at 4120
N.E. 4th
RECOMMENDED MOTION: Move to approve that the rental license revocation for 4120 N.E.
4th Street be overturned provided the smoke detector in unit #201 is replaced, the painting of the
kitchen in #201 is completed, the water heater is removed from the boiler room, the leaking water
heater is replaced, the gutters on the north side of the building are replaced, and the weed growth
removed from the rest of the gutters, ail outstanding fees are paid, and that solid core I 3/4 inch
entryway doors are installed with U.L. approved closers and smoke seals in a time frame as
determined by the City Council.
6) Appeal of City Council Decision to Revoke the Rental License for the Multiple Dwelling at 4425
N.E. University Avenue
RECOMMENDED MOTION: Move to approve that the rental license revocation for 4425
University Avenue be overturned provided the work outlined above is completed and verified by
the Fire Department, all fees are paid, and that 1 3/4 inch solid core entryway doors are installed
to each unit with U.L. approved closers and smoke seals in a timeframe as determined by the City
Council.
7) Appeal of City Council Decision to Revoke the Rental License for the Multiple Dwelling at 4433
N.E. University Avenue
RECOMMENDED MOTION: Move to approve that the rental license revocation for 4433
University Avenue be overturned provided the items outlined above are completed, the outstanding
fees are paid, and that I 3/4 inch solid core entryway doors are installed to each unit with U.L.
approved closers and smoke seals in a time frame as determined by the City Council
8) Appeal of Gty Council Decision to Revoke the Rental License for the Multiple Dwelling at 4441
N.E. University Avenue
RECOMMENDED MOTION: Move to approve that the rental license revocation for 4441
University be overturned provided the work outlined above is completed and verified by the Fire
Department, all fees are paid, and that all requirements regarding all doors in the building be
brought into compliance within a time frame as determined by the City Council
9) Appeal of City Council Decision to Revoke the Rental License for the Multiple Dwelling at 4707
N.E. University Avenue
RECOMMENDED MOTION: Move to approve that the rental license revocation for 4707
University Avenue be overturned provided the work outlined above is completed and verified by
CITY COUNCIL AGENDA
FOR MEETING OF MARCH 11, 1996
PAGE 5
lO)
the Fire Department, all fees are paid, and that all requirements regarding the installation of the
solid core doors are met' within a time frame as determined by the City Council.
Appeal of City Council Decision to ReVOke the Rental License for the Multiple Dwelling at 4715
N.E. University Avenue
RECOMMENDED MOTION: Move to approve that the rental license revocation for 4715
University Avenue be overturned provided the work outlined above is completed and verified by
the Fire Department, all fees are paid and that all requirements regarding the installation of the
solid core doors are met within a time frame as determined by the City Council.
8.
ADMINISTRATIVE REPORTS A. Report of the City Manager
B. Report of the City Attorney
GENERAL COUNCIL COMMUNICATIONS A. Minutes of the January 25, 1996, Charter Commission Meeting
B. Minutes of the February 6, 1996, Public Library Board Minutes
C. Minutes of the February 27, 1996, Special Planning and Zoning Commission Minutes
D. Minutes of the March 4, '1996, Traffic Commission Meeting
E. Other Communications
10. CITIZEN FORUM TO ADD, SS THE COUNCIL ON MATTERS NOT ON AGENDA
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen
is requested to limit their comments to five minutes. Please note, the public may address the Council regarding
specific agenda items at the time the item is being discussed.)
11. ADJOURNMENT Mark A. Winson, Acting City Manager
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
CALL TO ORDER/ROLL CALL
Mayor Sturdevant called the Council Meeting to order at 7:00
p.m. Mayor Sturdevant and Councilmembers Jones, Jolly,
Ruettimann and Peterson were present.
2. PLEDG~ OF ALLEGIANCE
ADDITIONS/DELETIONSTO MEETING AGENDA
There were no additions nor deletions to the meeting agenda.
CONSENT AGENDA
Motion by Ruettimann, second by Jolly to approve the following
items on the Consent Agenda:
Minutes for Approval
The Council approved the minutes of the February 12, 1996
Regular Council Meeting as presented.
Authorize City to ~Dter Into Administrative Agreement ~etween
Anoka County and Other Election Districts Within the ~Q~DtY
The Council authorized the Mayor and City Manager to enter
into an Administrative Agreement between Anoka County and the
municipalities, townships, school districts, hospital
districts in Anoka County to allocate costs for election
expenses pursuant to administrative rules promulgated under
Laws of 1995, Chapter 8, Section 3.
AUthorization to Seek Ouotes for Tree Removal in LaBelle Park
The Council authorized staff to seek quotes for tree removal
in LaBelle Park.
Approvalof Compensation forCertain Staff Members
Council approved two weeks additional compensated leave for
Robert Jendro, Kathyjean Young and Lauren McClanahan.
Establish Council Work Session Dates for March,..1996
Council work session dates were established as follows: March
4, 1996 at 8:00 p.m. and March 18, 1996 at 7:00 p.m.
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 2
Approval of License Applications
The Council approved the license applications as listed upon
payment of proper fees. The rental property licenses as listed
on the memorandum from Lowell DeMars, dated February 26, 1996,
were also approved.
payment of Dills
The Council approved the payment of the bills as listed out of
proper funds.
Roll call: Ail ayes
5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS
Mayor Sturdevant read the plaque which will be presented to
Sergeant Robert Jendro recognizing his retirement after
thirty-two years of service in the Columbia Heights Police
Department.
The Mayor presented a plaque to Robert Davidson who served in
the Volunteer Division of the Columbia Heights Fire Department
for twenty-one years.
Police Chief Johnson introduced Judy Menth, the newly-hired
Community Service Officer.
6. pUBLIC HEARINGS
a. Second Reading of Ordinance No. 1315 Being an Ordinanc~
Amending Ordinance No, 853, City Code of 1977, Vacatinq th~
Triangle Portion of the platted Alley Which is Ad~acen~ to thn
Southeast Corner of Lot 20, Block 54, Columbia Heights Anne×
to Minneapolis
Motion by Peterson, second by Sturdevant to waive the reading
of the ordinance there being ample copies available for the
public. Roll call: All ayes
ORDINANCE NO. 1315
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF
1977, VACATING A CERTAIN ALLEY EASEMENT
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights herewith vacates
the public alley, over, across, and under the
following described property, to wit:
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 3
Section 2:
Section 3:
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll call:
That portion of the alley adjacent to Lot 20,
Block 54, Columbia Heights Annex to
Minneapolis, Anoka County, Minnesota,
commencing 60 feet south of the Northeast
corner of said Lot 20, a distance of 10 feet
south, thence at right angle west for a
distance of 10 feet, thence northeasterly to
the point of beginning and there terminating.
excepting and reserving the authority of any
person, corporation or municipality owning or
controlling electric or telephone poles and
lines, gas and sewer lines, or water pipes,
mains and hydrants, thereon or thereunder, to
continue maintaining the same or to enter upon
such way or portion thereof vacated to
maintain, repair, replace, remove or otherwise
attend thereto.
This above described vacated portion of the
alley will be added to the adjacent portion of
Lot 20.
This Ordinance shall be in full force and
effect from and after thirty (30) days after
its passage.
February 12, 1996
February 26, 1996
February 26, 1996
Peterson
Jolly
All ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
b. SecoDd Reading of Ordinance No. 1316 Being an Ordinance
Amending Ordinance No. 853, City Code of 1977 Vacating the
u~opened Portion of california.Street Located Between 38th and
39th Avenues
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 4
Motion by Jolly, second by Peterson to waive the reading of
the ordinance there being ample copies available for the
public. Roll call: All ayes
QRDINANCE NO. 1316
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 1977, VACATING A CERTAIN
PORTION OF STREET
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights herewith vacates
the public street over, across, and under the
following described property, to wit:
That portion of California Street adjacent to
the East line of Lots 1 thru 15, Block 79,
Columbia Heights Annex to Minneapolis and
adjacent to the West line of Lots 15 thru 30,
Block 100, Columbia Heights Annex to
Minneapolis, Anoka County, Minnesota.
excepting and reserving the authority of any
person, corporation or municipality owning or
controlling electric or telephone poles and
lines, gas and sewer lines, or water pipes,
mains and hydrants, thereon or thereunder, to
continue maintaining the same or to enter upon
such way or portion thereof vacated to
maintain, repair, replace, remove or otherwise
attend thereto.
Section 2:
One-half of the sixty (60) feet vacated street
right-of-way will be added to the above
described lots that are adjacent to said
street.
Section 3:
This Ordinance shall be in full force and
effect from and after thirty (30) days after
its passage.
First Reading:
Second Reading:
Date of Passage:
February 12, 1996
February 26, 1996
February 26, 1996
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 5
Offered by:
Seconded by:
Roll call:
Jolly
Peterson
All ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
c. First Reading of. Ordinance Nos. 1317. 1318, 1319. 1320.
and 1321 Being Ordinan¢.e$ App~ovinq Sale and Development
Agreement Between City and Twin Cities Habitat for Humanity
~egardiDg 4501..TaylorStreet: 4~49.Taylor~Street: 4555 Taylor
Street; 4550 Fillmore Stre$~..a~d 1221 40th Avenue
The City Manager advised these agreements contain requirements
to be met by the builder regarding the types of homes which
will be built on these properties. He also noted that the City
Council has the right of review relative to types of homes.
Councilmember Ruettimann recalled that three of these parcels
were scheduled for development in 1996. He had understood
development of the two remaining parcels would be an option
for 1997. This will be corrected in the~ordinances before they
receive their second reading.
Motion by Peterson, second by Jones to waive the reading of
Ordinance Nos. 1317, 1318, 1319, 1320 and 1321, there being
ample copies available for the public. Roll call: All ayes
ORDINANCE NO. 1317
BEING ANORDINANCE AUTHORIZING THE cONVEYANCE OF CERTAIN REAL
ESTATE LOCATED AT 4501 TAYLOR STREET NORTHEAST
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may convey unto
Habitat for Humanity the real property
described as follows, to wit:
Lot Sixteen (16) of the South One-Half (1/2)
of Lot Seventeen (17), in Block Seven (7) of
Sheffield's Second Subdivision, Anoka County,
Minnesota, PIN 36-30-24-31-0003.
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 6
Section 2:
The Mayor and City Manager are herewith
authorized to execute deeds to effectuate the
conveyance of said real estate subject to the
terms, purchase price and conditions
specified.
Section 3:
This ordinance shall be in full force and
effect from and after thirty (30) days after
its passage.
First Reading: February 26, 1996
Motion by Peterson, second by Ruettimann to schedule the
second reading of Ordinance No. 1317, with corrections, for
March 11, 1996 at approximately 7:15 p.m. Roll call: All ayes
ORDINANCE NO, 1318
BEING ANORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL
ESTATE LOCATED AT 4549 TAYLOR STREET NORTHEAST
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may convey unto
Habitat for Humanity the real property
described as follows, to wit:
Ail of Lot 28 and the South One-Half (1/2) of
Lot 29, in Block Seven (7) of Sheffield's
Second Subdivision, Anoka County, Minnesota,
PIN 25-30-24-33-0108.
Section 2:
The Mayor and City Manager are herewith
authorized to execute deeds to effectuate the
conveyance of said real estate subject to the
terms, purchase price and conditions
specified.
Section 3:
This Ordinance shall be in full force and
effect from and after thirty (30) days after
its passage.
First Reading: February 26, 1996
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 7
Motion by Peterson, second by Ruettimann to schedule the
second reading of Ordinance No. 1318, with corrections, for
March 11, 1996 at approximately 7:15 p.m. Roll call: Ail ayes
ORDINANCE NO. 1319
BEING ANORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL
ESTATE LOCATED AT 4555 TAYLOR STREET NORTHEAST
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may convey unto
Habitat for Humanity the real property
described as follows, to wit:
Lot 29 except the South One-Half (1/2) of Lot
30, in Block Seven (7) of Sheffield's Second
Subdivision, Anoka County, Minnesota, PIN 25-
30-24-33-0116.
Section 2:
The Mayor and City Manager are herewith
authorized to execute deeds to effectuate the
conveyance of said real estate subject to the
terms, purchase price and conditions
specified.
Section 3:
This Ordinance shall be in full force and
effect from and after thirty (30) days after
its passage.
First Reading: February 26, 1996
Motion by Peterson, second by Ruettimann to schedule the
second reading of Ordinance No. 1319, with corrections, for
March 11, 1996 at approximately 7:15 p.m. Roll call: All ayes
ORDINANCE NO. 1320
BEING ANORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL
ESTATE LOCATED AT 4550 FILLMORE STREET NORTHEAST
The City of Columbia Heights does ordain:
Section 1: The City of Columbia Heights may convey unto
Habitat for Humanity the real property
described as follows, to wit:
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 8
Lot 2 except the North One-Half (1/2) thereof
and all of Lot 3, in Block Seven (7) of
Sheffield's Second Subdivision, Anoka County,
Minnesota, PIN 25-30-24-33-0124.
Section 2:
The Mayor and City Manager are herewith
authorized to execute deeds to effectuate the
conveyance of said real estate subject to the
terms, purchase price and conditions
specified.
Section 3:
This Ordinance shall be in full force and
effect from and after thirty (30) days after
its passage.
First Reading: February 26, 1996
Motion by Peterson, second by Ruettimann to schedule the
second reading of Ordinance No. 1320, with corrections, for
March 11, 1996 at approximately 7:15 p.m. Roll call: All ayes
ORDINANC~ NO. 1321
BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL
ESTATE LOCATED AT 1221 40TH AVENUE NORTHEAST
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may convey unto
Habitat for Humanity the real property
described as follows, to wit:
That part of Lot 66 and 67, Block 5,
"Reservoir Hills", Columbia Heights, Anoka
County, Minnesota, according to the map or
plat thereof on file and of record in the
office of the County Recorder in and for Anoka
County, Minnesota, described as follows:
Beginning at the southwest corner of said Lot
67; thence east along the south line of said
Lot 67 a distance of 47 feet; thence north at
a right angle to said south line, and
extending to the north line of said Lot 66; a
distance of 47 feet; thence south to the point
of beginning. (Being also known as Lot 3,
Auditor's Subdivision No. 26; and Lot 2,
except the east 50.08 feet thereof, Auditor's
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 9
o
Subdivision No. 26, Anoka County, Minnesota)
together with all hereditaments and
appurtenances belonging thereto. PIN 25-30-24-
33-0125.'
Section 2:
The Mayor and City Manager are herewith
authorized to execute deeds to effectuate the
conveyance of said real estate subject to the
terms, purchase price and conditions
specified.
Section 3:
This Ordinance shall be in full force and
effect from and after thirty (30) days after
its passage.
First Reading: February 26, 1996
Motion by Peterson, second by Ruettimann to schedule the
second reading of Ordinance No. 1321, with corrections, for
March 11, 1996 at approximately 7:15 p.m, Roll call: All ayes
ITEMS FOR CONSIDERATION
a. Other Resolutions/Ordinances
a. Resolution No. 96-27 Being a Resolution Approving
Allocation of Damages.and..Authorizing Payment Thereof to MPRS
Motion by Sturdevant, second by Peterson to waive the reading
of the resolution there being ample copies available for the
public. Roll call: All ayes
RESOLUTION N0.9.6~27
RESOLUTION APPROVING ALLOCATION OF DAMAGES
AND AUTHORIZING PAYMENT THEREOF
BE IT RESOLVED by the City Council of the City of Columbia
Heights, Minnesota (City) as follows:
Section 1.
Background
1.1
The city of Columbia Heights (hereinafter referred to as
the "City") is a defendant in the cases of Starks v.
Minnesota Police Recruitment System, et.al~; Hennepin
County District Court File No. EM93-219, and Fields v.
Minnesota Police Recruitment System, et.aD.; District
Court File No. EM93-218.
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 10
1.2
The Court has concluded in said actions that the
defendants violated Minnesota Statutes, Chapter 363, the
Minnesota Human Rights Act, in the administration of the
Minnesota Police Recruitment System (MPRS) testing
process for entry level police officers employment
screening and that defendants are obligated to pay
certain damages and penalties.
1.3
In its order dated November 6, 1995, the Court determined
that the defendent cities are obligated to pay $156,688
in damages for lost wages and emotional distress.
1.4
The Court has also determined that the MPRS, a joint
powers organization of which the City is a member, or was
a member at the time the actions were commenced, is
obligated to pay each of the two plaintiffs punitive
damages in the amount of $8,500.
1.5
The Court has not yet made a determination as to the
award of plaintiffs' costs, disbursements, and attorneys'
fees.
1.6
1.7
The Court also determined that the unlawful
discrimination by the defendants can reasonably be
remedied in part by paying a statutory penalty in the
amount of $300,000 to the State of Minnesota, or in lieu
of such penalty establishing a reasonable minority race
hiring commitment satisfactory to the Court. In the event
a hiring commitment is submitted to the Court which is
found to be satisfactory, it may be that the payment of
a statutory penalty will not be required.
The MPRS has proposed that the payment of monetary
damages to the plaintiffs described above in paragraph
1.3, punitive damages described above in paragraph 1.4
and plaintiffs' costs, disbursements and attorneys' fees
be allocated among the parties on the following basis:
20% of such costs would be divided equally among the 36
city defendants. 80% of such damages would be divided pro
rata on the basis of the population served by the cities
police departments as of the time the actions were
commenced in January of 1993.
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 11
Such population would be determined on the basis of
Metropolitan Council estimates for cities in the
metropolitan area. For communities outside of the
metropolitan area the population would be determined by
the State Demographer's estimates. For communities with
service contracts under which police service is provided
to other municipalities, the populations of such other
municipalities would be included in the computation of
population served.
Section 2.
Findinas
2.1 It is the best interest of the City to reach mutual
agreement on the allocation of damages.
2.2
The allocation proposed by the MPRS is found to be fair
and reasonable, and consent thereto is in the best
interest of the City..
Section 3.
ApProvals and Authorizations
3.1
3.2
3.3
3.4
3.5
The allocation for payment of damages, penalties, costs,
disbursements and attorneys' fees described above is
hereby approved.
The City consents and agrees to payment of its share of
such damages, penalties, costs, disbursements and
attorneys' fees in accordance with the allocation formula
described above.
The City Manager is authorized and directed to make
payment for the City's share of final judgement of such
expenses in accordance with the agreed upon allocation.
This resolution does not amend any previous agreement
among the defendant cities for allocation of defense
costs and defendants' attorneys' fees; and nothing herein
shall be deemed to be an agreement as to allocation of
any statutory penalties which may be awarded in the
future.
This resolution constitutes only an agreement between and
among all cities which are defendants in the above-
referenced actions which consent and agree to the
allocation formula described above by adoption of
substantially' similar resolutions.
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 12
Nothing herein shall be deemed an admission of
responsibility or a liability in any action for
contribution by any city which has not consented to such
allocation or a waiver by the City of any rights, claims,
demands, or causes of action for contribution by the City
against any city which has not agreed to such allocation.
Adopted by the City Council of the City of Columbia Heights
this 26th day of February, 1996.
Offered by:
Seconded by:
Roll call:
Ruettimann
Peterson
Ail ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
b. Resolution No, 96-28 Being a Resolution Adopting a Street
Rehabilitation Proqram
Motion by Ruettimann, second by Jolly to waive the reading of
the resolution there being ample copies available for the
public. Roll call: All ayes
RESOLUTION NO. 96-28
RESOLUTION ADOPTING A STREET REHABILITATION PROGRAM
WHEREAS, most of the streets controlled and maintained by the
City of Columbia Heights are thirty or more years old; and
WHEREAS, it is recognized that a systematic program of surface
maintenance, including patching, crack filling and sealcoating
can extend the life of asphalt pavements; and
WHEREAS, it is recognized that, even with a systematic program
of maintenance, it becomes necessary to rehabilitate asphalt
pavements in order to preserve the original investments in the
construction of a street; and
WHEREAS, it is City policy that the General Fund will be used
for city-wide street maintenance such as pothole patching,
street sweeping, and snow removal, and that specific
maintenance and capital improvements such as sealcoating, curb
and gutter replacement, sidewalks, and rehabilitation will be
paid for by the property owners benefitted; and
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 13
WHEREAS, the City Council recognizes that the current policies
with regard to maintenance and assessments have not been
conducive to a systematic program of street rehabilitation
that will preserve the investment made in the street system.
NOW, THEREFORE, BE IT RESOLVED: That in order to preserve the
investment in the street system, the following practices will
be followed:
The City will be divided into seven zones for the purpose
of maintenance and sealcoating which allows for more
efficient patching and crack filling of the street
surface in preparation for sealcoating.
The City Engineering staff will review the streets in
each zone to be sealcoated to determine which streets
would benefit from rehabilitation for streets in need of
rehabilitation, and determine a maximum assessment rate
based on the type of rehabilitation and the availability
of City funds that can be applied to start
rehabilitation.
The City Council will review these recommendations, and
as appropriate, order improvement hearings to provide
testimony from those property owners affected by the
proposed street rehabilitation projects.
e
When appropriate, the City Council will set a maximum
assessment rate based on the type of rehabilitation, and
availability of City funds for street rehabilitation, and
'order the improvements, with those costs not covered by
the assessment being paid for out of the Infrastructure
Fund..
Se
The City Council will annually review the balance of the
Infrastructure Fund, and as appropriate, transfer
available funds to the Infrastructure Fund to keep it
solvent.
Passed this 26th day of February, 1996.
Offered by:
Seconded by:
Roll call:
Ruettimann
Jolly
Ail ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 14
b. Bid Considerations
1. Award of Road Aggregate Materials
Motion by Peterson, second by Jones to award the bid for and
authorize the Mayor and City Manager to enter into an
agreement to purchase road aggregate materials for the 1996
season based upon low formal bids received at the unit prices
and from the vendors listed on the Council letter. Roll call:
All ayes
2. Authorization to Purchase Athletic Equipment
Motion by Ruettimann, second by Peterson to authorize staff to
purchase athletic equipment from Sports Supply Group. Roll
call: All ayes
3. Authorization to purchase Y-Shirts and Baseball Caps
Motion by Ruettimann, second by Jones to authorize staff to
purchase t-shirts and baseball caps from MECA Sportswear. Roll
call: All ayes The Recreation Director advised that a portion
of the Columbia Heights Athletic Boosters' annual donation to
athletic programs will be used to purchase the athletic
equipment as well as the t-shirts and baseball caps.
4. Reject Bid for Asphaltic Material
Motion by Ruettimann, second by Peterson to reject the bid as
it did not meet specifications for the 1996 asphaltic
materials. Roll call: All ayes
5. Award of Plant Mixed Bituminous Materials
Motion by Peterson, second by Ruettimann to award the bid and
to authorize the Mayor and City Manager to enter into an
agreement to purchase the 1996 plant mixed bituminous
materials based upon low formal bids received at the unit
prices and from the vendors as listed on the council letter.
Roll call: All ayes
6. ~uthorization to Purchase Tractor for Underground TVUnit
Motion by Jones, second by Ruettimann to authorize the
purchase of one (1) Aries TV tractor from Aries Industries,
Inc. of Wisconsin for $6,869.00 plus tax, funding from Fund
432-49499-5180, and furthermore, to authorize the Mayor and
City Manager to enter into an agreement for the same. Roll
call: All ayes
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 15
c. Other Business
1. Autho.rize paymentto the City of Fridley for Columbia
Heights' Portion of the Safety Net Program
Motion byRUettimann, second byJones to authorize payment of
$4,000 to the City of Fridley for Columbia Heights' portion of
the Safety Net Program from the Police Department Fund 101-
42100-3050 and that the Mayor and City Manager be authorized
to issue payment. Roll call: Ail ayes
2. Authorize Mayor and Acting City Manager to Enter into
Contrac~..Bui~ding Inspection and Plan Review Contract
Motion by Peterson, second by Jones to authorize the Mayor and
Acting City Manager to enter into an agreement with Collova
Services for building inspection and plan review services.
Roll call: All ayes
ADMINISTRATIVE REPORTS
a. Report of the City Manager
The City Manager's report was submitted in written form.
An update of the City's chipper was requested. The City
Manager responded that it is being used but'has received some
"band aid" repair to keep it operable. It is hoped that in the
near future, a new wheel will be installed so it will perform
more satisfactorily.
An inquiry was made regarding the status of the Hilltop
negotiations relative to the sewer agreements. The City
Manager advised that some very minor changes were being
requested by the Hilltop City Attorney.
Councilmember Ruettimann had heard about a bill which is being
discussed by the Senate which addressed surpassing local
control with statewide legislation. He had understood that
this legislation would have final authority on all issues.
The City Manager was contacted by Representative Carlson
regarding legislation which focused on regulating tobacco
sales. The City Manager advised him that it would be desirable
to maintain local control.
The City Manager reminded cable viewers of the Values First
sponsored "History Night" on Tuesday, February 27th. He noted
this event was highlighting the value of "citizenship."
REGULAR COUNCIL MEETING
FEBRUARY 26, 1996
PAGE 16
o
Councilmember Jones read a notice which gave various political
party locations for the March 5th caucuses. This information
will be run on local cable access channel #16.
Councilmember Jolly commented on the outside telephones which
have been installed recently around the City. He inquired if
there was any information on them.
Police Chief Johnson had a CSO check on one across from City
Hall. They are pulse phones and have no return call number
capabilities. Additional Information will be sought on this
matter.
GENERAL COUNCIL COMMUNICATIONS
Minutes of the February 15, 1996 Cable Commission meeting were
included in the agenda packet. No council action was required.
10.
CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
There was no one present for Citizens Forum.
11.
ADJOURNMENT
Motion by Ruettimann, second by Peterson
meeting at 8:01 p.m. Roll call: All ayes
to adjourn the
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
CORRECTION TO APRIL 10, 1995 COUNCIL MEETING MINUTES~
The following is the corrected motion with the correction
highlighted/underlined:
Motion by Petkoff, second by Jolly to authorize the Mayor and
City Manager to enter into an agreement with American Agency
for insurance coverage from 5-9-95 to 5-9-9~ as quoted in
their proposal with St. Paul Companies for property, general
liability, police professional liability, liquor liability,
automobile liability and comprehensive and other small
coverages at a premium of $143,584 and authorize the Mayor and
city Manager to enter into an agreement with American Agency
for insurance coverage from 5-9-95 to 5-9-98 for public
officials liability coverage from St. Paul Companies at an
annual premium of $9,114. Roll call: All ayes
PLEASE PLACE ON THE AGENDA FOR THE MARCH IITH COUNCIL MEETING.
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: CONSENT
NO.
ITEM: Set Salary for 1996 Summer
NO. Bike Patrol Officer
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johnson.~tx
DATE: March 4, 1996
CITY MANAGER
APPROVAL:
The summer bike patrol officer program is a proactive program to gain safe and lawful bike
riding compliance among children up to 15 years of age. The bike patrol officer issues
administrative tags that require the violator to attend a safety seminar in order to learn about
safe and lawful bike riding.
The program was budgeted and approved by the City Council for the summer of 1996 in the
amount of $2,200. We have determined that it is most beneficial to run this program for 11
weeks during the summer, at 32 hours per week. This would work out to a salary of $6/hour.
I have surveyed several metro area deparUnents and have found that all but one have gone
to using full time officers as bike patrol in the summer. Our salary is in line with the one city
that does use civilian bike patrol officers.
The bike patrol officer's time will allow for several bike rodeos throughout the city, the five
bike seminars, and general bike patrol by the bike officer. This year we will have the bike
patrol officer focus on the city parks, especially those with wading pools. If the officer sees
a problem, they will call a licensed peace officer via the radio and stand by until the officer
arrives to handle the problem. We hope that the uniform presence at the parks will have a
positive effect on the behavior of the park users.
RECOMMENDED MOTION: Move to approve setting the bike patrol officer salary for the
1996 summer season at $6/hour, salary to be paid from the Police Department fund 101-
42100-1012.
TMJ:mld
96-095
COUNCIL ACTION:
CITY COUNCIL LEITER
Meeting off
March 11, 1996
AGENDA SECTION: CONSENT
NO.: ~
.!
ITEM: Establish pay range for Libra_ry
NO.: Aide /~ A 3)
ORIGINATING DEPARTMENT:
M. Rebecca Loader
BY:
DATE: Mar ch 4, 1996
CITY MANAGER
BY: ~/~:--] --
DATEr ~/7/~
The Columbia Heights Public Library requested and received approval for a part-time
Library Aide position for the 1996 budget year. This position used to exist in the
department, but it has been inactive for at least seven years.
The Library Aide position is responsible for general circulation duties at the main
desk, processing of delivery bins, answering telephones, assisting with departmental
copying, and providing service to the patrons. As only fourteen hours per week will
be scheduled, the position is considered temporary, part-time and not a part of any
bargaining unit.
The proposed salary .range is as follows:
entry 6-months 12-months
$5.39/hr. $5.70/hr. $6.01/hr.
24-months 36-months
$6.32/hr. $6.63/hr.
This range is within the salaries offered for similar positions by the Anoka County
Library and the Hennepin County Library.
RECOMMENDED MOTION: Move to estabHsh the 1996 wage raq~ge for the position of pm~-fime,
temporary Library A/de ~:
Entry 6 Months 12 Months 24 Months 36 Months
$5.39/hr. $5.70/hr. $6.01/hr. $6.32/hr. $6.63/hr.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: CONSENT
NO. q
ITEM: Authorization to Attend
NO. Out of Town Training /.~. /~.
ORIGINATING DEPARTMENT
POLICE hi
BY: Thomas M. Johnson~l/
DATE: March 5, 1996
CITY MANAGER
APPR~?~]~ ~
Each year, the Minnesota Chiefs of Police Association meets to hold a conference and training
for police executives. Current issues and new concepts in law enforcement are topics of
seminars and training, along with an orientation for new chiefs of police.
This year Chief Tom Johnson and Captain Olson are requesting authorization to attend the
Minnesota Chiefs of Police Association 1996 Executive Training Institute to be held in St.
Cloud, Minnesota, April 15-18, 1996. Cost of the Institute for new chiefs is $190 and current
members $220, for a total of $410. Lunches are included in the registration fee.
RECOMMENDED MOTION: Move to authorize the attendance of Chief Tom Johnson and
Captain Leonard Olson at the annual Minnesota Chiefs of Police Association 1996 Executive
Training Institute in St. Cloud, Minnesota, April 15-18, 1996, expenses to be paid from the
Police Department's fund 101-42100-3320.
mld
96-096
Attachment
COUNCIL ACTION:
CITY Oi~ COLUMltTA, ~T-ITS
This completed form must be presented to the City Mamser by tho Mo?day Proco~.'. g the resular Council
Meefina fo~ tpproval of 8ttencLtnce.
DATBOFRF. OUI~ST: 03/04/96 .
1996 Executive Training Institute
NAMB OF ACTIVITY: '
F. STIMATBDCOST: $410 ($190 + $220) ,,, ACCOUNTlP: 101-42100~3105
BUDG~FOR: x Y~S NO SUFF'ICIF. NTFUNDSRBMAINING: x ~S
OF INDIVIDUALS ATTI~NDING:
Chief Thomas Johnson and Captain Leonard 01son
Vjrj.I~N: April t5 - 18, 1996 . . '
~H~R~ St Cloud~ Civic Center
pURPOSBOFBYBNT: Annual trai~ng for police admlnist~ators presented by the
Minnesota Chiefs of Police Association.
t tt
HOW WILL THIS ACTIVITY I-I~I~ YOU AND/OR YOUR D~PARTMENT? Important information
on a variety of topics presented over the course of the institute,
PI~.ASE ATTACH ANY BROCHUR.ES OR INFORMATION R,F. LATED TO TI.tlS
SIGNATURP~:
DKPAR~ JiF. AD.
DIVISION HF. AD
HAYOR
IP REOUIRED, APPROVAL BY CITY COUNCIL:
DAT~
DAT]~
DATI~
DAT~
Upon ,pprov,l by the City Mana?r, or Cit. y Council (if applicable), · copy of ~is form Will be submi.*?d to th,
Finance Department and appropriate Division He~d.. This form is not · registration form or · request ror pre-
res~ration monies,
07/~4/92 ...........
NAME AND LOCATION OF EVENT;
DATE= FROM
AMOUNT OF ADVANCE
TRANSPORTATION
MEALS~ LODGING AND INCIDENTALS
REGISTRATION FEE
OTHER - SPECIFY
TO
CITY MANAGER'S APPROVAL:
DATE:
$ TOTAL ADVANCE ACCOUNT CODE:
If any item is to be paid directly by the City, write "direct' in blank and do not include an amount in "Total
Advance'.
IN SIGNING BELOW, I
1) Acknowledge the above requested amount is an advance payment for travel and attendance at the above
stated function.
2) Agree to submit within five working days from the date of my return a travel expense report itemizing
authorized expenditures and agree to refund to the City of Columbia Heights that portion of the advance
not expended.
Date
Signature of Recipient
071492
oog
0
=o o ~ ~ o~ ~ ~ .o.
0
A
CITY COUNCIL LETTER
Meeting of: 3/11/96
AGENDA SECTION: cONSENT ORIGINATING DEPARTMENT: CITY MANAGER
NO..~, PUBLIC WORKS
ITEM: 1996 STUDENT INTERN WAGE RATES BY: M. Winson BY:
NO. ~, ~ , ~) DATE: 3/5/96
Several City departments have employed student interns in the past. However, a wage range has not been adopted by the City Council.
Intern students are typically studying in related fields, in post high school institutions. Interns are considered temporary positions and not
part of any bargaining unit. Staff has not been able to fill these important positions with the seasonal wage rate schedule. Several
communities were surveyed to determine the wage used for their student interns. The rates are shown below:
City of Blaine $ 8.50
City of Bloomington $ 8.50 - $ 9.85
City of Brooklyn Center $ 7.50*
City of Golden Valley $ 9.70 - $10.30
City of New Brighton $ 7.50 - $ 9.00
City of Woodbury $ 7.00 - $10.00
* City Engineer with Brooklyn Center stated he is having difficulty filling the internship position at $7.50.
Staff recommends a wage range of $8.00 to $10.00 depending on the student's experience and qualifications. The wage would be one of
the five pre-set rates/hour as shown below:
Rate 1 $ 8.00
Rate 2 $ 8.50
Rate 3 $ 9.00
Rate 4 $ 9.50
Rate 5 $10.00
The actual wage for each intern would be set by the Division Head and approved by the Assistant to the City Manager.
RECOMMENDED MOTION: Move to establish a wage range of $8.00 to $10.00 for student interns, effective January 1, 1996.
MAW:jb
96-120
COUNCIL ACTION:
CITY COUNCIL LETTER
Me~tingof: March 11~ 1996
AGENDA SECTION: CONSENT
NO.: ~
ORIG~AT~G DEPARt:
Library
ITEM:
NO.:
Closing of ' ' ~.~
Columb].a.Heights PublieBY: M Rebecca Loader
Library. to public on 4/10/.96 .and.! DATE: F~h ...... 9a ~oa~
CITY MANAGER
APPROVAL
The Columbia .Heights Public Library participates in an automated circulation system with the Anoka County Library.
upgrade in main frame hardware and the telecommunications system is scheduled for 1996.
The new main frame (the ALPHA) will be delivered March 14-15. To run on the new system all the existing data must be re-
encoded, re-formatted, and transferred to the ALPHA. To do this the system must be shut down.
The Anoka County Library will be closing to the public April 10 so that the data can be transferred, and they will be conducting
an in-service program for staff. In case of problems, on April 11 the library will not open to the public till 3:00 p.m. and may
offer limited service for the rest of the day.
At the March 4, 1996, meeting of the Columbia Heights Public Library Board of Trustees, a motion was passed to close to the
public on April 10, and on April 11 until 3:00 p.m., and to use that time as the "clean-up" day recommended by the Information
Management Committee. All full-time employees will work his/her usual schedules and some part-timers will be scheduled
for cleaning duty.
RECOMMENDED MOTION: Move to approve closing the Columbia Heights Public Library to the public April 10, 1996,
and April 11, 1996 till 3:00 p.m. to accommodate the automated circulation system's main frame upgrade and to designate said
time as a "clean-up" day for staff in the building.
COUNCIl. ACTION:
I
I
CITY COUNCIL LETTER
Meeting of : March 11, 1996
AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER
j~, CITY MANAGER' S APPROVAL
ITEM: ESTABLISH DATES FOR PUBLIC BY: MARK WINSON BY:
IMPROVEMENT HEARINGS DATE: 3-4-96
A
I am asking the City Council to establish a date for a Public Improvement Hearing
to consider projects which will be specially assessed to benefitting properties.
The proposed streets to be reconstructed, during the I996 construction season are
as follows:
PIR 906, Gould Avenue, Central Avenue to Reservoir Blvd.
PIR 910, Leander Lane, Royce St'. to 44th Avenue
The proposed streets to have overlay and/or mill and overlay are:
PIR 907, 43rd Avenue, Central Avenue to McLeod St.
PIR 908, McLeod St., Reservoir Blvd. to 45th~Ave.
PIR 909, Royce St, McLeod St. to 44th Ave.
PIR 911, Peters Place, Gould Ave. to Reservoir Blvd.
PIR 912, 41st Avenue, CDS to Reservoir Blvd.
PIR 914, 45th Avenue, Central Ave. to McLeod St.
At the present time, the City Manager is recommending that the Public Improvement
Hearing be held on Monday, April 1, 1996, at 7:00 p.m. in the City Council Chambers.
The City Manager would also like to recommend Monday, April 29, 1996, at 7:00 p.m.
for PIR 915, Sealcoat of Zone 1.
Staff recommends the Council adopt the. following motion.
RECOMMENDED MOTION: Move to establish Public Improvement Hearings for Monday, April
1 and April 29, 1996, at 7:00 p.m. in the City Council Chambers.
COUNCIL ACTION:
Jg\pi)'fund\callhear. imp
CITY COUNCIL LET'FER
Meeting of: March 11, 1996
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: ~' Fire
ITEM: Customized Training Contract BY: Charles Kewatt ~ BY:
Anoka-Hennepin Technical College is requesting that we obtain the proper signatures on the the enclosed
contract for Customized Training, which the fire department uses for some of its firefighting classes.
Authorization is requested for the Mayor and City Manager to sign the contract.
RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to sign the Customized
Training Contract between Anoka-Hennepin Technical College and the Columbia Heights Fire Department.
96-58
Attachment
I
I COUNCIL ACTION:
I
I
I
I
Anoka-Hennepin Technical College
1355 West Highway 10, Anoka, MN 55303-1590
February 23, 1996
Mr. Charile Kewatt
Columbia Heights Fire Department
55 Mill Street N.E.
Columbia Heights, MN 55421
As you know, AHTC has been merged with the State system. We have had several different
.revisions to our contracts in order to meet the State requirements. Because of the customized
nature of our firefighting classes, it was a challenge to l~roduce a contract that would pass their
requirements. Please forgive our delay in mailing this contract to you.
In order to eliminate having to complete a contract for each course completed with AHTC, we
have prepared a blanket contract not to exceed $5,000.00 for one year. At the end of the year
should the contract amount be less than the $5,000.00, the contract amount will be adjusted
accordingly. You are not liable for the $5,000 unless you purchase $5,000 worth of classes. You
will be billed for only the courses conducted and the remaining balance on the contract is
cancelled. The State simply requires that funds be encumbered and set aside for all contracts.
Please sign the enclosed contract and return it in the self-addressed envelope to Elaine Kelley.
Should you have any questions, please feel free to call Elaine at 576-4789 or Dale Mashuga at
576-4989 or his cellular phone 799-4100.
We look forward to continuing partnership in 1996.
Sincerely,
Kathleen Curphy
Dean of Customized Training
KC:ehk
Enclosures
Minnesota State Colleges and Universities
An equal opportunity employer.
ANOKA-HENNEPIN TECHNICAL COLLEGE
CUSTOMIZED TRAINING CONTRACT
!
Cost Code No.
Anoka-Hennepin Technical College ("Technical College"), by virtue of its delegated authority from the Board of Trustees of the Minnesota State
Colleges and Universities, and Columbia Heights Fire Department, 555 Mill Street N.E., Columbia Heights~ MN 55421 ('Purchaser") agree as
follows:
DIITII~q OF THE TECHNICAL COLLEGE: The Technical College agrees to provide the following:
Ho
III,
Title of Instructional activity:
Instructor:
Location:
Date:
Other Provisions:
Fire & Safety Related Courses
Varies according to course. See Exhibit A attached.
Vades according to course. See Exhibit A Attached.
Varies according to course. See Exhibit A Attached.
DIITIE.q OF TIlE PIIRCHA,q'ER.. The Purchaser agrees to provide:
Facility for instruction, equipment and attendance sheets. See Exhibit A attached.
C('}N,qlDF~RATION AND TERMR OF PAVMENT;
A. Cost:
Cost (total or per hour) not to exceed $5,000.00 total
Other fees
B. Terms of Payment: The Technical College will send invoices for the services performed. Purchaser will pay within _
~ days of receiving the invoice. Please send the payment to:
Anoka-Hennepin Technical College
Accounts Receivable Department
1355 West Highway 10
Anoka, Minnesota 55303
AIITHi'IRIT, ED AGI~,NT,q FOR ~ PIIRPC}~q'F,,q OF TRrIR CONTRACT:
IV.
IX.
A. Purchaser's authorized agent:
Charlie Kewatt
B. Technical College's authorized agent: Kathleen Curphy, Dean of Customized Training
TERM OF CON'TRACT:
A. Effective Date: July 1, '1995
B. End Date June 30, 1996
whichever occurs first.
or until all obligations set forth in this contract have been satisfactorily fulfilled
CANCELLATION'. This contract may be cancelled by the Purchaser or Technical College at any time, with or without cause,
upon thirty (30) days written notice to the other party. In the event of such cancellation, the Technical College shall be entitled to
payment, determined on a pro rata basis for work or services satisfactorily performed. Contracted classes not meeting enrollment
expectations of the client/college may be cancelled or rescheduled within forty-eight (48) hours of the agreed start date.
A.q,qlC, NME~NT: Neither the Purchaser nor the Technical College shall assign or transfer any rights or obligations under this
contract without the prior written approval of the other party.
IJARILITV: Purchaser agrees to indemnify and save and hold the Technical College, its agents and employees harmless from
any and all claims or causes of action arising from the performance of this contract by the Purchaser or the Purchaser's agents or
employees. This clause shall not be construed to bar any legal remedies the Purchaser may have for the Technical College's
failure to fulfill its obligations pursuant to this contract.
AMI~RTCAN,q WITH DTgARTT,TTIE,q ACT (ADA) COMPLIANCE: The Purchaser agrees that in fulfilling the duties of this
contract, the Purchaser is responsible for complying with the Americans with Disabilities Act, 42 U.S.C. Section 12101, et seq.
and regulations promulgated pursuant to it. The Technical College IS NOT responsible for issues or challenges related to
compliances with the ADA beyond its own routine use of facilities, services, or other areas covered by the ADA.
X. AMI~MENT~q: Any amendments to this contract shall be in writing and shall be executed by the same parties who executed
the original contract or their successors in office.
XI. DATA PR ACTICi~q:
The Purchaser agrees to comply with the Minnesota Data Practices Act as it applies to all data provided by the
Technical College in accordance with this contract and as it applies to all data created, gathered, generated, or acquired
in accordance with this contract.
The Technical College_ shall own all rights, including alt intellectual property rights, in all original materials,
including any curriculum materials, inventions, reports, studies, designs, drawings, specifications, notes, documents,
so~:,vare and documentation, computer based training modules, electronically or magnetically recorded material, and
other work in whatever form, developed by the Technical College and its employees individually or jointly with others
or any subcontractor in the performance of its obligations under this contract. This provision shall not apply to the
following materials:
XH. OTiClER PROvI.qlONS (Attach additional page(s) if necessary):
IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby.
APPROVED: 3 As to form and execution by
1. PURCHASER
By
Columbia Heights Fire Department
PURCHASER Date_
Title
Date
4. COMMISSIONER OF ADMINISTRATION
By
Date.
(Authorized Signature)
By.
Title
Date.
2. ANOKA-HENNEPIN TECHNICAL COLLEGE
'1355 West Highway 10
Anoka, Minnesota 55303
(612) 576-4790 FAX (612) 576-4802
By _ _ .~.4~ 8~-'~' ~'
Kathleen Curphy
Title
De.qn nf C.n~tnrnlxed Training
Date .
a:\columbia.95 dm
ANOKA-HENNEPIN TECHNICAL COLLEGE
CUSTOMIZED TRAINING & SERVICES CLIENT CONTRACT
2
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTIO. N; CONSENT : ORIGINATING DEPT.: CITY MANAGER
NO:~ Planning and Zoning APPROVAL
ITEM: Conditional Use Permit, Ace BY: Tina Goodroad~!
Hardware
~ ~ DATE: March 7, 1996
NO: Case ~9603-10, 2261 N.E. 37th Avenue
At their meeting of March 6, 1996, the Planning and Zoning Commission reviewed the
request of Dan Terzich, Manager of Ace Hardware, for a Conditional Use Permit to
allow the use of an accessory structure consisting of a 48' x 24' tent to be located
in the far east side of the parking lot at 2261 N.E. 37th Avenue from April 20
through July 20, 1996 for the purpose of conducting the retail sales of flowering
and green plants. This operation would be the same use as was conducted in 1994 and
1995. Approximately eight (8) parking spaces would be eliminated by this use
directly in front of the Ace Hardware store leaving ample parking spaces available.
Two fire exits exist on the east side of the structure.
RECOMMENDED MOTION:
Move~to approve the Conditional Use Permit request for Ace Hardware at 2261 N.E.
37th Avenue provided a $500 deposit is submitted to the License/Permit Clerk prior
to the installation of the structures on the site.
COUNCIL ACTION:
ccag0396.no2
CITY OF COL~A HEIGHTS
A%plication For,
Rezoning
Variance
Privacy Fence
Conditional Use Permit ~_
Subdivision Approval
Site Plan Approval
Other
Application Date
1. Street Address of Subject Property~ 2261 N.J. 3?th Avenue
2. Legal Description o£ Subject Property, . .
Applicant
Name, ~E
Description of Request, Conditional Use Permit
Zonin~
Applicable City Ordinance Number
Present ZoninE.
Present Use
Section
Proposed Zoning
prOposed Use
.7. Reason for Request: To allow an accessory structure (tent) to be located in the parkinq
lot as per attached drawinq for retail $~195..9f Often and flowerlno n]ant~ frnm
April 20, 1996 to July 20, 1996.
.Exhibits Submitted (maps, diagrams, etc.)
Acknowledgment and Signature: The undersigned hereby represents upon all of the
penalties of law, for the purpose of inducing the City of Columbia Heights to take the
action herein requested, that all statements herein are true and that all work herein
mentioned will be done ~dan~the Ordinances of the City of Columbia Heights
and the laws of the Stye o~/~.xn~so~a. )
Taken By:
NEWSPRING PLAINT MERCHANDISER
The GARDEN MART is designed to be a iow cost, movable sales building for added spring
Clear poly on ends to plant sales. It can be quickly set up in any retail parking lot. The GARDEN MART offers
show your plants at protection for your "quality" plants and shopping comfort for your customers.
their best. They will buy more on those cold, wet spring days. Frame sets up like portable scaffold.
· Upper bench supports provide ~.,, No measuring- no guesswork,
Check Our 'LEASE. MART' Finance Plan
No Payments in Off SeasonE
GARDEN MART shown with POLY-VENT closed. In its lowered po-
sition, POLY-VENT drops completely to the ground to allow for great
ventilation and a view of product fi.om the outside. Also, note visibility
of product through the clear poly end panel. The GARDEN MART
acts as a billboard to draw attention to your spring plants.
Shown above is a GARDEN MART flame with the new SUDE-SIDE
ventilation system installed. The dear panels, made of double walled
polycarbonate, will not shatter or crack. They are almost
indestructable yet super lightweight. Easy to install and operate.
I N O O R P O R A T E D
'94 as an al-
ternative to POLY-VENT.
The SUDE-SIDE ventila-
tion system operates manually and requires no electrici~ Installs
and functions much like any sliding door. For minimum ventilation
simply push panels open a little. For a lot of air movement push
open all the way. If maximum ventilation is desired, the panels can
be completely removed as shown above. Just lift and pull out.
Optional pre-assembled 16 ga. steel bench
tops make effective merchandising a breeze.
Bench tops are easily removed and brackets
swing out of the way to display larger items
such as Christmas trees, etc.
No Price
Increase
from '93
Includes upper and
lower bench supports,
Not bench tops.
21'x 30'
STILL ONLY
$2325oo
~ 21'x 48'- 3,160.00
21' x 60' - 3,990.00
Galvanized Bench
Packages
Complete bench top
system for:
· NO more welds. Bench tops are now made 21' x 30' - 768.00
using the unique Quick Lok®system. Built to ~I~'21' x 48' - 1,344.00
be strong and clean. Sharp corners have 21' x 60' - 1,728.00
been rounded off and bench tops stack tightly
when not in use.
FAX 1-507-663-0365
CANADA CALL 1-507-663-0362
P.O. BOX 458 CASTLE ROCK, MN 55010 1-800-852-3443
DOES THE WIND EFFECT THE
GARDEN MART?
NO...The sketch at the right shows the secret of holding
the GARDEN MART in place during high winds.
~. Hanging baskets are hung from purlins attached
directly to the hoops. This transfers all basket weight to
individual hoops.
2. The weight of all fiats, pallets and bench tops rests
on the unique built-in bench supports. Again, bench
supports are firmly attached to each hoop.
3. Heaw, water filled tubes or concrete blocks rest
directly on the ground and lower member of the bench
supports. (Over 8,000 pounds of water or 16,000 pounds
of concrete block holds the GM-60 in place.)
The combined weight of baskets, flats, side benching
and water tubes or concrete block is concentrated along
both sides of the GARDEN MART. This combined weight
firmly anchors the GARDEN MART against vertical
and straight line winds.
HOW DOES THE POLY-VENT II
SIDE OPERATE?
The GARDEN MART's Poly-Vent !1 sides can be open
or closed to maximize customer comfort and plant
protection. Close the sides completely to keep out
raw spring winds. On nicer days, open the sides for
maximum fresh air flow through the selling area.
Dropping the sides to ground level allows
customers to shOp from outside the
GARDEN MART. One small blower inflates
the Poly-Vent II tubes. When inflated,
Poly-Vent II seals out cold and wind with
6-inches of insulating air space. Poly-Vent II
sides on your GARDEN MART adds weeks
to your selling season, letting you start early in
the spring and sell late into the fall. This means
added sales and profits in your pocket.
Optional galvanized bench tops increase display
flexibility. Constructed of 16 ga. roll-formed Steel,
these sturdy bench tops create up to 972 sq, ff. of
two-tiered display space in the 60' model. Upper
bench tops measure 1 '-6" by 6'-0", lower bench tops
are 3'-0" by 6'-0".
Bench top endcaps simply rest on side and center bench supports.
Bench sections lift off easily to make room for large display items or to
create instant aisles.
~rge (6"x27") bumper sticker ~pe signs are ~~~1~~~~.~-~ ~~ . ..
included. Bright, easy to read signs can be
permanently attached to the GARDEN -
MART. 12 signs included. Make up many ~'~~ ~';-~-':'"~ ...... -'~= ............ '-'";~: ..... "'- ''-'
,:;~ ..... ;.,. . ;~-:~;~, . ~ ~ ~ ..~.~ ·
phrases such as, "BEDDING P~NTS" or . .
"GARDEN SUPPLIES," Decorative flowers ....................
~e ~ ~ ~h .~';.' '.~ ~ng) -...-.:-=~.~-~.:~;~r ~ in~n
included. ~=~.....:~,:~ -:' '.~:.~:~. ~-..:~;~:~'~:~z. :.~ ~;~;5;~..~,:,~.~.;~...~.:-;.~.~..,:..... ..
CANADA CALL 1-507-663-0362 F~ 1-507-663-0365
,. c o . . o . . . .o. ox CAS E OCK, MN
The Garden Mart retail greenhouse trans-
forms parking lot space into a complete,
outdoor garden center. Combining plant
protection and customer comfort, the
Garden Mart extends the selling season by
reducing product shrinkage.
Easy set up and tear down make the
Garden Mart an ideal temporary selling
structure. Poly water-filled tubes or
concrete blocks anchor the steel hoop
structure, eliminating the need for perma-
nent footings. Collapsible sidewalks
provide natural ventilation during warm
weather and insulation against early spring
frost. Multi-level benches display products
while also storing inventory.
The Garden Mart measures 21-feet wide and comes in lengths of 48, 60 and 96 feet. For more information on the Garden
Mart, contact Poly-Tex, Inc., RO. Box 458, Castle Rock, MN 55010, or call 800-852-3443.
Roger Schultz, Store Development, 708-990-6495
28
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTIQN3 CONSEN~ ~ ORIGINATING DEPT.: CITY MANAGER
NO:~ Planning & Zoning APPROVAL
' ~,'~ 10) Tins G°°dr°a~6~ BY: ~~~
ITEM: Variance Steel Tech BY:
NO: Case ~9603-11, 450 N.E. 38th Avenue DATE: March 7, 19
The Planning and Zoning Commission heard the request of Scott Smith of Steel Tech
for site plan review and a variance of nineteen (19) feet to the required front yard
setback of twenty (20) feet to allow an addition to the existing building that would
continue the front wall line of the structure eastward in the same plane. The
existing building is on the property line. The new facility would have to be sure
to be at least one (1) foot inside the lot line with this variance.
Mr. Smith has submitted a site plan which shows the existing building and the
location of the proposed 50'x50' addition. A loading area is being planned with a
14 foot high by 16 foot in width overhead door on the east side of the building.
Mr. Smith has also ordered a survey to be done and that information should be
available at the meeting.
The parking requirements in an Industrial Zoning District, which this property is
located in, have been changed. This proposed addition and the existing building
will total 4,777 square feet. The parking requirements for manufacturing,
fabricating or processing of a product is at least one (1) parking space per 600
square feet, less 10% off the total square footage. This property would require
seven (7) parking spaces which is the amount provided on the site plan. Parking can
also be based on the number of employees on a major shift, which requires one space
for every 1.5 employees. Mr. Smith has a maximum of four employees when he is most
busy.
The site plan also clearly shows the limitations of this lot as it is triangular in
shape. Mr. Smith has few options to expand his business on this lot.
The Planning and Zoning Commission unanimously recommend approval of the variance.
RECOMMENDED MOTION:
Move to approve the nineteen (19) foot front yard setback variance for 450 N.E. 38th
Avenue based on the irregular shape of the lot and the limitation of the lot for
expansion.
COUNCIL ACTION:
ccag0396.no3
CITY OF HEISHT$
Appl~ca~£on For=
Rezon£ng
Variance
Privacy Pence
Condit~onal Use Permit
Subd~v~sion Approval
Site Plan Approval
Other '-
1. Street Address of Subject Property,
Legal Descr£ption of Subject Property,..
Applicant
Descript£on of Request,
/
/?
Applicable City Ordinance Number
Present 2on~ng[
Present Use
Section
Proposed Zoning
Proposed Use
Reason for Request, ~/~~
AcknovledKment and SiKnaturet The undersigned hereby represents upon all of the
penalties .of lay, for the purpose of'~nduc~ng the City of Columbia Heights to take the
action herein requested, that all statements herein are true and that all york here~n
mentioned will be done ~n accordance with the Ordinances of the City of Columbia Heights
and the laws of the State of ~innesota.
·
Taken By, .~
c
PLANNING AND ZONING COMMISSION
REGULAR MEETING - AGENDA
AUGUST 3, 1993
PAGE 2
seven (7) foot high privacy fence along the north side of the house from
a point in line with the front corner of the garage eastward to the rear
property line and from the southwest corner of the house to the south line
of the property and eastward to the rear property line.
RECOMMENDATION:. St~ff recommends approval, however, both abutting lots
are unoccupied and no signatures of consent were obtained from the owners
of those lots. Unless the abutting owners give permission for the seven
foot fence installation, the fence must be cons.tructed far enough inside
the property lines to be able to paint and/or maintain the fence without
going on adjacent property. If permission is granted in writing, the
fence may extend as close to the lot line as possible while remaining
entirely on this property. The finished sides of the fence must face the
adjacent properties.
Public Hearing
Site Plan/CUP
Case #9308-19
Wendy's Restaurants, Int.
5050 Central Avenue
Columbia Heights, Mn.
This case has been withdrawn by the applicant. A written notification was
received July 28,. 1993 indicating that they are looking for a different
location that can provide them with better ingress and egress to the
restaurant.
Public Hearing
Lotsplit
Case ~9308-20
Alois Kroll
4557 Madison Street N.E.
Columbia Heights, Mn.
A request has been submitted by Mr. Kroll for a lotsplit of a portion of
Lot 2 (4557 Madison Street, A & B on survey) to be combined with Lot 1
(4545 Madison Street, C on survey) to provide the required setback for the'
building at 4545 Madison Street.
RECOMMENDATION: Staff recommends approval of the lotsplit provided a
maintenance agreement for the driveway be made and recorded on both
properties or separate driveways be constructed within 60 days each with
its own curb cut/street access.
Public Hearing
Setback Variance/Parking Variance
Case ~9308-21
Scott Smith
450 N.E. 38th Avenue
Columbia Heights, Mn.
A request has been received from Mr. Smith for a variance of nineteen (19)
feet to the required front yard setback to allow an addition to the
PLANNING AND ~UNING COMMISSION
REGULAR MEETING - AGENDA
AUGUST 3, 1993
PAGE 3
existing building that would continue the front wall line of the building
eastward in the same plane. The existing building .is one (1) foot from
the front property line.
Mr. Smith is also requesting a variance of three (3) parking spaces from
the required-number of 16 parking spaces to accomodate the business. The
formula for parking requires four (4) parking spaces plus one space per
each 400 s.f. of gross floor area. Thirteen (13) spaces are indicated on
the site plan, however, this business will employ a maximum of four (4)
people.
In order to access the overhead door on the east side of the proposed
addition, the parking spaces sho~n on the site plan would not be
practical. A driveway from 38th Avenue would be required. The spaces
sho~n at the rear of the building are only accessed by driving over the
railroad easement. A variance of ten (10) parking spaces is a more
realistic request. The on-site parking of four cars would probably be
sufficient for this business. In the event the business or property were
sold, additional parking would need to be provided, exclusive of street
parking, whether by leasing or buying abutting land in order to be in
compliance.
A 10' x 10' overhead door in the existing building and an additional 12'
x 14' overhead door in the new addition would be used in lieu of a loading
berth. A loading berth of 25 feet in length is required if the building
is over 3,900 square feet.
RECOMMENDATION: Staff recommends tabling of the variance requests until
a workable site plan showing vehicle access and circulation is submitted.
4. STAFF REPORTS:
A. Ordinance #1269 refines the private garages in the ~-1 and ~-2 Zoning
Districts and reflects the Planning and Zoning Commissions recommendation
to only allow one private garage per residence. This Ordinance is
enclosed in your agenda packet for your review.
B. Ordinance $1270 is an amendment to the Zoning Ordinance to allow
approval of accessory structures of 120 square feet or less to be granted
by the Zoning Administrator so that a building permit for a small utility
buildings' can be handled in a .more timely manner. This has been done
administratively for many years at the direction of the Planning and
Zoning Commission. ~A copy of the Ordinance is enclosed in your agenda
packet for your review.
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECT~IO~N: ORIGINATING DEPT.: CITY MANAGER
NO:~ CONSENT Planning and Zoning APPROVAL
ITEM: .Conditional Use Permit, First ~ BY: Tina i.~
Community Credit Union A~ II Goodroad~
NO: Case ~9603-12B, 843 N.E.~th Ave.) DATE: March 7, 1996
The Planning and Zoning Commission reviewed the request of Rick Lange and Karen
Lennox of First Community Credit Union for a Conditional Use Permit that would allow
them to have two vehicles to be on the lot for on-going sales and advertisement of
their Fleet Department.
The site plan indicates the northeast parking area as the area designated to store
the vehicles. They are requesting this Conditional Use Permit to advertise their
Fleet Department that is a part of the Credit Union.
An Ordinance Amendment approval is required for this Conditional Use Permit to
receive final approval. A City license application and license fee will be required
which must be renewed on an annual basis.
RECOMMENDED MOTION:
Move to approve a Conditional Use Permit to allow no more than two sale/fleet
vehicles to be left for display on the northeast portion of the parking lot of 843
N.E. 40th Avenue provided that:
1. The ordinance amendment allowing this use by a Conditional Use Permit
is approved by the City Council. (If approved by the City Council after
a second reading, the amendment would not be effective for thirty (30)
days.)
2. A City license application is submitted with the appropriate license
fee.
3. Signage displayed within the display vehicles are approved by City
Staff.
COUNCIL ACTION:
ccag0396.no5
Application For:
Rezoning
Variance
Privacy Fence
Conditional Use Permit
Subdivision Approval ......
Site Plan Approval
Other
CITY OF COLU~IAHEIGHTS
Case No:
Receipt No:
1. Street Address of Subject Property: 843 - 40th AV~ N~
2. Legal Description of Subject Propertys
.Address: 843 - 40th AVE NE
Phone: 788-7700
Auto Broker
Owner,,,~.
Names Lease Management Group
Addresss 9901 Cantral AVE NE
Blaine, MN 55434
Phones 786-6600
Description of Request: 2 vehicles to be parked in our Ng~theast parking
signage indicatin~ that our Fleet Buying S~r,vice for v~b~c]e~
Zoning:
Applicable City Ordinance Number
Present Zoning
Present Use
Section
Proposed Zoning
Proposed Use
7. Reason for Request:
8. Exhibits Submitted (maps, diagrams, etc.)
Acknowledgment and signature: The undersigned hereby represents upon all of the
penalties of law, for the purpose of'inducing the City of Columbia Reights to take the
action herein requested, that all statements herein are true and that all work herein
mentioned will be done in accordance with the Ordinances of the City of Columbia Heights
and the laws of the State of ~inne~a. .
843 - 40th Ave. NE
Columbia Heights, MN 55421
(612) 788-7700
2996- 111th Ave. NW-#6
Coon Rapids, MN 55433
(612) 323-8900
12300 Ensign Ave.
Champlin, MN 55316
(612) 422-5055
February 9, 1996
Planning and Zoning Commission
City of Columbia Heights
590 - 40th AVE NE
Columbia Heights, MN 55421 .
Dear Commissioners:
The attached is a request for a conditional use permit that would enable us
to park two vehicles in our parking lot on an ongoing basis.
These vehicles would be available for purchase or lease through our Fleet
Sales Department; however, their primary purpose would be to advertise that we
have this cost saving program available to both current and potential members.
Thank you in advance for your consideration.
Sincerely,
~are~n 'Lennox
Vice President of Marketing .
and Member Relations
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: _m ORIGINATING DEPT.: CITY MANAGER
NO:~ Planning and Zoning ! APPROVAL
ITEM: Conditional Use Permit, Jim . BY: Tina Goodroad ~ BY: ~/~
Ruvelson ~ t~
· DATE: March 7, 1996
NO: Case ~9603-13, 4111 Central Ave., So.
The Planning and Zoning Commission reviewed the request of Jim Ruvelson for site
plan review and a Conditional Use Permit to allow an accessory structure for a
canopy and two drive-thru lanes for a proposed banking facility on the south end of
the south building of 4111 Central Aenue. The reason for the request is that
Norwest Bank would like to move out of their current facility at 4101 Central Avenue
and move into the office area in the south end Qf 4111 Central Avenue and would like
to add two more drive-thru lanes on the south'~nd of the building.
In July of 1991, Mr. Ruvelson received approval to install the existing drive-thru
lane for Metropolitan Federal Bank.
The new canopy area will fill the entire area between the south building wall line'
and the property line. The canopy and drive-thru area will measure 34' x 28' The
bank is proposing that the rear exit area be a one-way or "exit only" so that
customers can exit and follow the service road to 41st Avenue and the stoplight.
The parking spaces in the front lot should not be eliminated with the addition of
these lanes. It was suggested that the parking lot be marked with either signs or
painted arrows so the flow of customers parking or entering the drive-thru area
would have smooth circulation.
The proposed site plan was reviewed by Mark Winson, Acting City Manager and City
Engineer, who did not find any concerns with that rear exit being a one-way or "exit
only".
RECOMMENDED MOTION:
Move to approve the Conditional Use Permit to allow an accessory structure for a
canopy and two drive-thru lanes on the south end of the south building at 4111
Central Avenue as it meets the requirements of the Zoning Ordinance.
COUNCIL ACTION:
ccag0396.no6
A~plication For:
Rezoning
Variance
Privacy Fence
Conditional Use Permit ~
Subdivision Approval
Site Plan Approval
Other ,,
CITY OF COLUMBIA HEIGHTS
Application Date: 2-15-96
Case No: ,
Fee: 50.00 Date Paid 2-15-96
Receipt No: 3~~
1. Street Address of Subject Property:
2. Legal Description of Subject Property:
so~th 20.00 feet of Lot 26.
4111 Central Avenue N.~.
Lots 21, 22~ 23~ 24, 25, & 26. mwr~p~ ~h~
Applicant:
James J. Ruvelson
Name:
.Address:
Phone:
4111 Central Avenue N.E..
612-788-4853
4. Owner:
Name: James J. Ruvelson
Address: 4111 Central Avenue N.E.
Phone: 612-788-4853
Description of Request: Add Two (2) more express lanes to existing one
Inlarge canopy to cover express lanes per attached drawinK$.
Zoning:
Applicable City Ordinance Number
Present Zoning
Present Use
Section
Proposed Zoning
Proposed Use
7. Reason for Request:
Norwest wants to upgrade 't6 a new banking facility and add
the drive in lanes to help them meet th~rm ~,vp~g~oe~ns cf service.
Exhibits Submitted .(maps., diagrams, etc.)
Drawing
Acknowledgment and Signature~. The undersigned hereby represents upon all of the
penalties of law, for the purpose'of inducing the City of Columbia Heights to take the
action herein requested, that all statements herein are true and that all work herein
mentioned will be done in accordance with the Ordinances of the City of Columbia Heights
and the laws of the State of Minnesota.//~~~
~~ Date: 2-15-9~
Signature of Applicant:_ /z ' Taken By:~ --
.I
'i
CITY COUNCIL LETTER
Meeting of: 3/11/96
ITEM: DISPOSAL OF CITY TRUCK BY: M. Winson BY'
NO. UNIT #22 ~ /3 ~ DATE: 3/5/96 DA~?E-(. 2~t~
¥. ·
Staff is requesting permission to dispose of City Unit #22, a 1978 Ford F700 Dump Truck in the Hennepin County Auction scheduled for
May 4, 1996. Unit #22 has been replacedby Unit #99, a 1996 Ford LB000 Dump Truck.
RECOMMENDED MOTION: Move to authorize the City Manager to dispose of Municipal Unit #22, a 1978 Ford F700 Dump Truck at
the Hennepin County Auction scheduled for May 4, 1996.
MAW:jb
96-117
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: March 117 1996
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: &~ -' Fire t~-/q
ITEM: Authorization to Seek Bids BY: Charles Kewatt ~ BY: ~
Refurbishment-1977 Ford 900([Fire Truck ~' . /.
NO: l~, ~., I ~) DATE: March 4, 1996 DATE:
The Fire Department has budgeted funds in the 1996 Capital Equipment Replacement Fund for the
refurbishment of our 1977 Ford 9000 Fire Track. Authorization is requested to seek bids for this project.
RECOMMENDED MOTION: Move to Authorize staff to seek bids for the refurbishment of the 1977 Ford
9000 Fire Truck.
96-57
I
I COUNCIL ACTION: I
I
I
I
I
CITY COUNCIL LETTER
Meeting of: 3/11/96
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
ITEM: AUTHORIZATION TO SEEK QUOTES BY: M. Winson
NO. FOR POLICE DEPARTMENT GARAGE FLOOR DATE: 3/5/96
The Police Department Garage is primarily used for prisoner transfer from the vehicle to the holding cell. There is a problem with water
from the cars (melting snow, rain runoff) penetrating through the floor adjacent to the drain and damaging equipment in the telephone
equipment room. The best solution seems to be to eliminate the floor drain and provide positive drainage to the exterior overhead door.
This would involve removing the existing topping and installing a new topping sloping from the south wall to the north overhead door.
A new topping cannot simply be added to the existing floor/topping because of the weight.
The work for this floor was bid as an option with the garage floor coating project at MSC; however, the bid was too expensive and
Council did not award the work at the Police Department.
Staff estimates the project will cost $4,000 to $4,500. In 1995 $1,900 was budgeted and unused. This latter amount was returned to the
General Fund balance.
Staff recommends funds in the 1996 undesignated general fund be used for this project.
RECOMMENDED MOTION: Move to authorize staff to seek quotes for repair of the Police Department garage floor and funds be
appropriated from the 1996 undesignated general fund.
MAW:jb
96-118
COUNCIL ACTION:
r~
CITY OF COLUMBIA HEIGHTS
POLICE DEPARTMENT GARAGE
PROJECT 9525 SHEET 1 OF 1
13"
. ~G FLOOR DRAIN
Elevation of floor, drain is
approximately 2" lower, than
slab: elevation at the perimeter,
22!
CITY COUNCIL LETTER
Meeting of: 3/11/96
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
ITEM; AUTHORIZATION TO SEEK BIDS BY: M. Winson ~~ BY: -
NO. FOR REPLACEMENT OF~'~, A,ROLLER'#39 /6 ) DATE: 3/6/96 DA
Staff has budgeted $16,000 in the 1996 Capital Equipment Replacement Fund to replace Unit #39, a 1984 Roscoe Rollpac Roller. This
small roller is primarily used during patching operations and has received a lot o£use over the years. It is the staff's intent to use the
existing roller as a trade-in for the new equipment.
RECOMMENDED MOTION: Move to authorize staff to seek bids for a one ton pavement roller.
MAW:jb
96-127
COUNCIL ACTION:
CAPITAL EQUIPW~NT PURCHASE JUSTIFICATION
1 Item to purchase:
2. New; or Replace:
3. If replace, present equipment data:
~A. Make: ~~ ~ Mt- e~<- ~
~B. Year purchased: /~ ~
3C. Purchased new? ~
3D. Original Cost: $ 4tzrO-~D
3E. Estimated hours/days used per year:
BF. Engine hours used per year if known:
or Used?
3G. Repair history:
Labor cost past 36 months: ~ /, }'2"~f
Parts cost past 36 months: ~ ~--~
Number of days down time past 36 months:
3H. Operating cost per mile (or other unit of measure):
4. Proposed new equipment to replace item described in $3 above:
4A. Estimated cost of item: $ ~4tD%~)
4B. Budgeted money: $
4C. Where is the money budgeted?
Department name:
Department line item: ~%[ -
4D. Estimated operating cost per mile (or other unit of measure):
~E. "Features" on new unit that are not on present equipment:
a. ~3~z.rV.z.o%g-
4F. What are the advantages or cost savinngs of the new features:
5. if first-time purchase:
SA. Purpose of new item:
5B. How is this work presently being done?
5C. Cost of doing the task now?
SD. Cost of doing the task if new item is purchased?
SE. Estimated operating cost of proposed new item (per mile or other unit of
measure:
5F. Life expectancy of new item:
5G. Where will new item be stored? is there space available?
6. Person's name making request and providing data:
7. Date proposed to City Manager:
8. Date reviewed at Council York Session:
9. Date authorized to take bids:
!0. Date of bid opening:
!!. Date of Council to purchase:
12. Council action:
13. City Manager's review notes:
SYA/bj
031892
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S
NO~ ..... CITY MANAGER'S
NO: .....
Attached is a memo from Bill Elrite, requesting a change to the personnel policy as it relates
to the calculation of overtime and holiday pay for non-union liquor operations employees. As
he indicates in his letter, the changes would result in a better operation, easier scheduling
of employees, and a significant reduction in costs.
Attached are the pages of the personnel policy affected by the proposed changes.
changes were reviewed at the work session of March 4, 1996.
These
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 96-29 , Resolution Adopting Revisions in the
Personnel Policy Manual.
COUNCIL ACTION:
RESOLUTION 96- 29
ADOPTING REVISIONS IN THE PERSONNEL POLICY MANUAL
WHEREAS, in order to establish an equitable and uniform procedure for dealing with personnel matters, the
City of Columbia Heights previously adopted a revised Personnel Policy Manual, dated November 13, 1989; and
WHEREAS, as a result of a review of the Personnel Policy Manual, revisions are recommended for adoption;
NOW, THEREFORE, BE IT RESOLVED by the Columbia Heights City Council that it does hereby adopt
the changes to the Personnel Policy Manual, dated March 11, 1996, a copy of which is on file in the Office of the
City Manager; and,
BE IT FURTHER RESOLVED that such revision in the Personnel Policy Manual be effective March 11,
1996.
Passed this __ day of March, 1996.
Offered by:
Seconded by:
Roll Call:
Joseph Sturdevant, Mayor
Jo-Anne Student, Council Secretary
CITY OF COLUMBIA HEIGHTS
DATE:
FEBRUARY 29, 1996
FROM:
LINDA MAGEE
ASSISTANT TO THE ~TY MANAGER
CHANGE TO PERSONNEL POLICY
When the personnel policy was changed in 1993 to include time off due to sick leave, holidays,
vacation, and other paid leave, as time worked for calculating over-time, it created a significant
prbblem in the liquor operation. Since the liquor stores are open on virtually all holidays and
since the liquor stores work on a six-day/week schedule rather than the normal City five-
day/week schedule, it created a significant problem whereby most full-time, non-exempt
employees are receiving double time and one-half for the holiday even if they do not work the
holiday. This problem can be easily rectified by a couple of changes to the personnel policy so
liquor employees who work a five-day/week schedule but do not work the holiday will not be
compensated at double and one-half time for the holiday, and liquor operations employees who
work the holiday will receive pay for the hours worked on the holiday.
These changes will result in a better operation, easier scheduling of employees, and a significant
reduction in costs. If you have any questions on this, or if I can be of any further assistance,
please let me know.
SECTION
II. Overtime (Continued)
Employees eligible for overtime must work at least eight (8) minutes beyond
the start of the quarter-hour of overtime to receive pay for that
quarter-hour.
Non-exempt, non-union employees shall be paid one and one-half times their
regular hourly rate of pay for all authorized hours worked in excess of
forty (40) hours in a work week. Paid time off due to sick leave, holidays
(other than Liquor Operations Employees), vacation or other paid leaves is
to be included as "time worked" in computing the forty hours per week
requirement. In the case of Liquor Operations Employees~ paid time off due
to holidays is not to be included as "time worked" in com~utin~ the forty
hours per week requirement.
Non-exempt, non-union employees may accrue compensatory time off at the
rate of one and one-half hours off for every hour of overtime worked.
Compensatory time must be taken during the same pay period accrued or
within the pay period following accrual. Compensatory time may be accrued
and taken in the manner described only upon mutual agreement between the
supervisor and the employee. Overtime earned and not taken consistent with
the above as compensatory time will be paid at one and one-half times the
employee's hourly rate.
Opportunity to work overtime shall be distributed as equally as practicable
among qualified employees in each department.
3-11-96
SECTION 5
his/her employment for such observance. Such days off shall be taken off
without pay except where the employee has accumulated vacation leave, and in
that case, such days shall be charged against the accumulated vacation leave of
the employee. "
All permanent and probationary full-time employees and part-time employees
budgeted for twenty hours or more per week shall be eligible for the paid
holidays as listed. Holiday pay shall not be granted to seasonal and temporary
employees. Employees shall be on the payroll on the work day immediately
preceding and the work day immediately following a holiday to be eligible for
that holiday pay. When a holiday comes during an authorized leave of absence
for which an employee receives compensation, such holiday shall not be charged
as leave.
Non-exempt, full-time emPloyees work~n~ the normal Monda~ through Friday
schedule who are required to be on duty on any holiday, as set out in the
preceding paragraphs, shall be paid time and one-half for the hours worked in
addition to eight hours pay at straight time. =- "~ caus -r ~ ...... ~ ......
Non-exemDt, full-time employees working schedules other than the normal Monday
through Friday, ac~snsaticn fsr kcli~ys shall kc tks rc~a.lar ci~ht ks'ars, who
are required to be on dut~ on any holiday, as set out in the ~recedin~
paragraphs, shall be paid straight time for the hours worked in addition to the
payment for the holiday.
Those employees in the position of Liquor Operations Manager or Assistant Liquor
Operations Manager who are required to be on duty on any holiday, as set out in
the preceding paragraphs, shall be compensated for hours worked in addition to
payment for such holidays.
III.
Sick Leave
Sick leave shall be a benefit provided to all full-time employees and part-time
employees budgeted for twenty hours or more per week at the rate of pay for the
position to which the employee is permanently assigned. Sick leave shall not
be granted to seasonal and temporary employees.
Lay-offs, suspensions, and unauthorized leaves of absence shall not be counted
in the computation of sick leave for that payroll period. Only during periods
of continuous service shall sick leave be accrued.
Sick leave with pay shall be granted to full-time employees at the rate of one
working day for each calendar month of full-time service and to part- time
employees (budgeted for twenty [20] hours or more per week) in proportion to
hours worked in relation to full-time employees, except that sick leave granted
probationary employees shall not be available for use until satisfactory
completion of three months of the initial probationary period. Promotional
probationary employees may make use of sick leave; however, if the sick leave
exceeds a total of five consecutive working days, the probationary period shall
automatically be extended a like period of time.
Sick leave may be accumulated to a maximum of 120 days. Sick leave may be
granted for absence from duty because of personal illness or disability
(necessary medical, dental, or chiropractic care), legal quarantine, or serious
illness in the immediate family. The immediate family is defined as the
following of either the employee or the employee's spouse: spouse, mother,
father, or children, sister, brother, grandparents, grandchildren, or
dependents.
3-11-96
14
CITY COUNCIL LETTER
Meeting of: 3/11/96
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
ITEM: CHANGE OF PARKING LIMIT BY: M. Winson
NO. AT84840THAVE.~. A · i ~) DATE: 3/6/96 DAT
Ms. Diane Clermont of Diane's Beauty Shop at 848 40th Ave. N.E. has requested the parking limit in front of her business be changed
from "30 Minute" to "2 hour parking". Customers are normally in her shop longer than 30 minutes. There is no off street parking
adjacent to the building. The owner of the property at 828 40th Ave. objects to changing the parking limit. His tenant is currently not
open but expects to reopen in the near future. As there isn't a need for the 2 hour parking in front of this business, it is requested that
the "30 minute" parking remain.
RECOMMENDED MOTION: Move to retain the "30 minute parking" limit from Jackson Street to east property line of 828 40th Ave.
and designate "2 hour parking" from east property line of 828 40th Ave. to Van Buren Street based on the recommendation of the Traffic
Commission.
MAW:jb
96~125
COUNCIL ACTION:
TO CITY COUNCIL MARCH 11, 1996
*Signed Waiver Form Accompanied Application
APPROVED BY
BU1LDING INSP.
II II
II II
II II
II II
II II
1996 BUSINESS LICENSE AGENDA
CONTRACTORS
d. B. D~ggers.,-Inc'..'
Peterson Bros. Sheetmetal
R.E.C., ~nc.
R~ccar Heating
St. Marie Sheet. Metal
Z~mco Specialties, Inc.
LICENSED AT
6957 W. Hwy. 10
4110 Central Ave.
7500 W. 78th St.
2387 - 136th Ave. N.W.
7940 Spring Lake Pk. Rd-.'
3207 Hayes St. N.E.
FEES
$ 40. O0
· 40. O0
40.00
40.OO
40.00
40.00
PUBLIC WORKS' D1R.
II II II
· ·TREE.' SERV'I'CES. .
A1 lstate Tree Service
ArBor/Design Tree Servlce
7510 Jackson St. N.E.
P.O. Box 290298, B. Ctr.
50.00
50.O0
03/08/96 08: 51: 37
F:'LJ{"}.'()
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03/08/96 08: 5
Check History
3/:L :L/96 C:OUNC:i:L.. L.]:ST
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BAN K C:HIECI<:t:I'.tG ACCOUIq'i"
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57861 20,856,75
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57864 954.00
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57906 70,53
57907 56,298.69
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57910 410.00
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CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER
NO: 4 Planning and Zoning APPROVA~
ITEM: Variance, BW-3, Inc. ~ A ~1), · BY: Tina Goodroad~ BY: ~,//~
NO: Case #9602-09, 4811 Central Avenue DATE: February 29,"1996
The Planning add Zoning Commission reviewed the request of Mr. James Desbrow,
President of BW-3, Inc., for a variance to Section 5.503(10) (c) to allow the
issuance of an On-Sale liquor license at 4811 Central Avenue in conjunction with the
operation of a proposed restaurant.
Section 5.503(10) (c) of that section of City Ordinance pertaining to On Sale Liquor
states no On-Sale license shall be granted for a restaurant that does not have a
dining area, open to the general public, with a total minimum floor area of 3,000
square feet or for a hotel that does not have a dining area, open to the general
public, with a total minimum floor area of 2,000 square feet.
The design of the BW-3 Restaurant with a full bar, order counter for food and seatng
area, does not meet the 3,000 square foot minimum floor area requirement for dining
area. The design is approximately 600 square feet short of the requirement.
The reason for the variance request is that with the remodeling, the new owners are
required to comply with ADA requirements. Therefore, they are unable to meet the
Uniform Building Code (UBC) and State Building Code requirements because of the
increased standards of the ADA.
The requirements in the UBC and State Building Code include such things as a larger
stall must be designed in each restroom that meets requirements and proper turning
radius around the sink area. Other requirements include: accessible seating,
counter and window accessibility and checkout aisles and hallways 'that meet these
standards. The interior floor plan which BW-3, Inc. submitted, includes all of the
handicap accessibility requirements. Main areas which the updates include:
bathrooms, service counter area, hallways, aisles and seating.
By meeting the UBC and State Building Code requirements and installing the bar area,
along with other remodeling in the interior, they are unable to meet the 3,000
square foot requirement.
During plan review, it was also noted that this facility can only have a maximum
occupancy load of 166 seats according to the UBC. This number will meet the liquor
license requirement of providing a minimum of 150 seats.
If a variance is not considered, this facility may be left vacant for a long time
as another restaurant with a bar would have the same difficulties with the
requirements.
The Planning and Zoning Commission recommended approval of the variance request.
RECOMMENDED MOTION:
Move to approve the variance to Section 5.503(10) (c) to allow a decrease in the
square footage requirement for dining area as required for On Sale liquor sales
based on the fact that the new handicap accessibility requirements are required to
be met by the owner.
COUNCIL ACTION:
ccag0396.01
2-13-1996 11:07AM FROM COMIHUNITY DEV.- CH 6127822857 P. 2
Application
Ya:iance
Privacy Fence
Conditional Use Permit
SubdivA~ionApproval
$1[e 'Plan Approval
Other
~ece~pt ~o, .....
1, st:ee~ Add:ess of Subject P:ope=ty$
2. Lesal De~crAptioa of Subject P:oper~y, . ~(~ .~-.c~. ~
DescriPtion of
~onin~:
Applicable City Ordinance ~umber ,
Present ~on~ ........
~resent Use
Section
Proposed Zonin~
Proposed Use
for Eequest ~ .......
8. Exhibits Submitted (maps, dias=ams, etc.)
Acknovl~d~ment and Signature: ~e ua~ersigned he=shy represents upon all o~ the
penalt~e~ o£ la~, ~o: t~e Purpose o~ inducing the City of Col~bia Heights ~o take ~e
action-here~ requested, ~hat all statements here~ are t~e and that all work here~
a~tioned will ~e done in accordance wi~h [he Ordnances o~ ~he City of~Col~Bia Beights
S~nature of Applicant~ ~~, __ . ; --- '
- ' / ' Taken By~ ~1 ....
1994 UNIFORM BUILDING CODE
1104.2.2-1105.2.2
EXCEPTION: When elevators are in an area of refuge formed by a horizontal exit or smoke barrier.
1104.2.3 Size. Each area of refuge shall be sized to accommodate one wheelchair space not less
than 30 inches by 48 inches (762 mm by 1219 mm) for each 200 occupants, or portion thereof, based
on the occupant load of the area of refuge and areas served by the area of refuge.
Wheelchair spaces shall not reduce the required exit width. Access to required wheelchair spaces
in an area of refuge shall not be obstructed by more than one adjoining wheelchair space.
1104,2.4 Construction. Eachareaofrefugeshallbeseparatedfromtheremainderofthestoryby
a smoke barrier having at least a one-hour fire-resistance rating. Smoke barriers shall extend to the
roof or floor deck above. Doors in the smoke barrier shall be fight-fitting smoke- and draft-control
assemblies having a tire-protection rating of not less than 20 minutes. Doors shall be self-closing or
automatic closing by smoke detection. An approved damper designed to resist the passage of smoke
shall be provided at each point a duct penetrates the smoke barrier.
EXCEPTION: Areas of refuge located within a stairway enclosure.
1104.2.5 Two-way communication. Areas of refuge shall be provided with a two-way commu-
nication system between the area of refuge and a central control point. If the central control point is
not constantly attended, the area of refuge shall also have controlled access to a public telephone
system. Location of the central control point shall be approved by the fire department.
EXCEPTION: Buildings four stories or less in height.
1104.2.6 Instructions. In areas of refuge that have a two-way emergency communication system,
instructions on the use of the area under emergency conditions shall be posted adjoining the com-
munications system. The instructions shall include:
1. Directions to find other exits;
2. Advice that persons able to use the exit stairway do so as soon as possible, unless they are
assisting others;
3. Information on planned availability of assistance in the use ofstairs or supervised °perati°n °f
elevators and how to summon such assistance; and
4. Directions for use of the emergency communications system.
1104.2.7 Identification. Each area of refuge shall be identified by a sigma stating AREA OF
REFUGE and the international symbol of accessibility. The sign shall be located at each door pro-
viding access to the area of refuge. The sign shall be illuminated as required for exit signs when exit
sign illumination is required. Tactile signage shall be located at each door to an area of refuge.
SECTION 1105- FACILITY ACCESSIBILITY
1105.1 General. When buildings or portions of buildings are required to be accessible, building
facilities shall be accessible as provided in this section.
Building facilities or elements required by this section to be accessible shall be designed and
constructed in accordance with CAB O/ANSI A 117.1.
1105.2 Bathing and Toilet Facilities.
1105.2.1 Bathing facilities. When bathing facilities are provided, atleastoneofeachtypeoffix'
ture or element shall be accessible.
EXCEPTION: A bathing facility for a single occupant and not for common or public use may be adaptable.
1105.2.2 Toilet facilities. Toilet facilities located within accessible dwelling units, guest rooms
and congregate residences shall comply with CABO/ANSI A117. I.
In other occupancies, each toilet room shall be accessible. At least one of each type of fixture or
element in each accessible toilet room shall be accessible. When toilet stalls are provided in a toilet
1-205
1105.2.2-1105.4.5
1994 UNIFORM BUILDING CODE
room, at least one toilet stall shall be wheelchair accessible. When six or more toilet stalls are pro-
vided in a toilet room, at least one ambulatory accessible toilet stall shall be provided in addition to
the wheelchair accessible toilet stall.
EXCEPTION: A toilet facility for a single occupant and not for common or public use may be adaptable.
1105.2.3 Lavatories, mirrors and towel fixtures. At least one accessible lavatory shall be pro-
vided within toilet facilities. When mirrors, towel fixtures and other toilet and bathroom accesso-
ries are provided, at least one of each shall be accessible.
1105.3 Elevators, Stairway and Platform Lifts. Elevators on an accessible route shall be acces-
sible.
EXCEPTION: Private elevators serving only one dwelling unit.
Elevators required to be accessible shall be designed and constructed to comply with CABO/
ANSI AllT.1.
Stairways in buildings, or portions or buildings, required to be accessible shall be designed and
constructed to comply with CABO/ANSI A 117.1.
Platform lifts may be used in lieu of an elevator under one of the following conditions subject to
approval by the building official:
1. To provide an accessible route of travel to a performing area in a Group A Occupancy.
2. To provide unobstructed sight lines and distribution for wheelchair viewing positions in
Group A Occupancies.
3. To provide access to spaces with an occupant toad of less than five.
4. To provide access where existing site constraints or other constraints make use of a ramp or
elevator infeasible.
All platform lifts used in lieu of an elevator shall be capable of independent operation.
1105.4 Other Building Facilities.
1105.4.1 Drinking fountains. On any floor where drinkine fountains are provided, at least 50
percent, but not less than one fountain, shall be accessible.
1105.4.2 Fixedorbuilt-inseatingortables. Whenfixedorbuilt-inseatingortablesareprovided
at least 5 percent, but not less than one, shall be accessible. In dining and drinking establishments,
such seating or tables shall be distributed throughout the facility.
1105.4.3 Storage. When storage facilities such as cabinets, shelves, closets, lockers and drawers
are provided in required accessible or adaptable spaces, at least one of each type provided shall con-
tain storage space complying with CABO/ANSI A117.1.
1105.4.4 Customer service facilities.
1105.4.4.1 Dressing and fitting rooms. When dressing or fitting rooms are provided, at least
5 percent, but not less than one. in each group of rooms serving distinct and different functions shall
be accessible.
1105.4.4.2 Counters and windows. Where customer sales and service counters or windows are
provided, a portion of the counter or at least one window shall be accessible.
1105.4.4.3 Checkout aisles. Accessible checkout aisles shall be installed in accordance with
Table 11-C. Traffic control devices, security devices and turnstiles located in accessible checkout
aisles or lanes shall be accessible.
1105.4.5 Controls, operating mechanisms and hardware. Controls, operating mechanisms
and hardware intended for operation by the occupant, including switches that control lighting and
1-206
1994 UNIFORM BUILDING CODE
1105.4.5-1105.4.7, 11-A-11-C
ventilation and electrical convenience outlets, in accessible spaces, along accessible routes or as
parts of accessible elements shall be accessible.
1105.4.6 Alarms. Alarm systems, when provided, shall include both audible and visible alarms.
The alarm devices shall be located in hotel guest rooms as required by Section 1103.1.2.9.3; acces-
sible public- and common-use areas, including toilet rooms and bathing facilities; hallways; and
lobbies.
1105.4.7 Rail transit platforms. Rail transit platform edges bordering a drop-off and not pro-
tected by platform screens or guardrails shall be provided with detectable warnings in accordance
with CABO/ANSI Al 17.1.
TABLE 11-A--WHEELCHAIR SPACES REQUIRED iN ASSEMBLY AREAS
CAPACFr¥ OF SEATING NUMBER OF REQBiHEb WHEELCHAIR SPACES
4 to 25 1
26 to 50 2
51 to 300 4
301 to 500 6
over 500 6 plus I for each 200 over 500
TABLE 11-B.--NUMBER OF ROOMS FOR PERSONS WITH HEARING IMPAIRMENTS
TOTAL NUMBER OF ROOMS MINIMUM REQUIRED NUMSER
6-25
26-50
51-75
76-100
101-150
151-200
201-300
301400
401-500
501-1000
Over I000
I
2
3
4
5
6
7
8
9
2% of total rooms
20 plus 1 for every 100 rooms, or fraction
thereof, over 1,0t30
TABLE 11-C--REQUIRED CHECKOUT AISLES
MINIMUM NUMBER OF ACCESSIBLE
TOTAL CHECKOUT AISLES CHECKOUT AISLES
1-4 1
5-8 2
9-15 3
Over 15 3 plus 20% of additional aisles
1-207
Chapter 11
ACCESSIBILITY
This chapter first appeared in the 1991 U.B,C. and resulted in
a dramatically increased number of requirements for the acces-
sibility and usability of buildings. Prior to the 1991 code, the
U.B.C. contained a limited number of provisions in Chapters 5
and 33 which related to access for persons with disabilities. The
provisions in the 1991 code were a major step in a process which
began in 1971 when the International Conference of Building
Officials approved a number Of code changes to the Uniform
BuiMing Code which were intended to make buildings more
accessible to and usable by people with disabilities.
While ICBO was developing these accessibility provisions
for the U.B.C., the Building Officials and Code Administrators
International and the Southern Building Code Congress Interna-
tional were developing similar regulations for their own build-
ing codes. These independent developments resulted in confu-
sion in the regulatory, design and construction community. As a
result, the Board of Directors of the Council of American Build-
ing Officials requested that the Board for the Coordination of the
Model Codes (BCMC) review the accessibility regulations and
suggest revisions to all of the model codes that would result in
national uniformity.
In October 1987, BCMC began developing regulations that
set forth when, where and to what degree access must be pro-
vided for persons with disabilities. This task was completed
when the BCMC report of June 8, 1992, was used as the basis for
a code change adopted by ICBO's membership in September
1992 in Dallas, Texas. The BCMC effort resulted in the provi-
sions in the 1993 Accumulative Supplement to the U.B.C. and
the 1994 U.B.C. These provisions were also adopted in the 1993
BOCA N.B.C. and the 1994 S.B.C.
SECTION 1101 -- SCOPE
1101.2 Design. This section adopts CABO/ANSI A117.1-1992
as the design standard to be used to assure that buildings and
facilities are accessible to and usable by people with disabilities.
With this section providing the accessible design and construc-
tion standards for buildings, the remaining sections of the chap-
ter provide the "scoping" provisions that set forth when, where
and to what degree access must be provided.
The importance of this section and the requirements it
imposes should not be overlooked. As stated, buildings shall be
designed and constructed to the provisions of CABO/ANSI
Al 17.1 in order to be considered accessible. Therefore, prior to
applying the code provisions for accessibility, it is important for
the code user to review a number of elements found in Section
4 of CABO/ANSI A117.1. Though these items are not com-
pletely addressed in the U.B.C., they are an important part in
making a building accessible. Such elements include, but are not
limited to, space allowance and reach ranges, accessible route,
protruding objects, and ramps.
Space requirements can vary greatly depending on the nature
of the disability, the physical functions of the individual, and the
skill or ability of the individual in using an assistive device.
However, it is generally accepted that spaces designed to accom-
modate persons using wheelchairs will be functional for most
people.
SECTION 1102 -- DEFINITIONS
It is important to note that the definitions of Section 1102 are
specifically for this code and may have different meanings from
definitions in other accessibility provisions or regulations, such
as the Americans with Disabilities Act. Additional definitions
which apply to these provisions can be found in Section 3.4 of
CABO/ANSI Al 17.1.
The term "accessible" takes on a very broad meaning by
requiring compliance with Chapter 11. Space requirements must
be addressed for all portions of a building to be considered
accessible or to provide an accessible route within a building.
Space requirements apply to adequate maneuvering space,
clearance width for doors and corridors, and height clearances.
Location of controls, switches and other forms of hardware
becomes a function of forward and parallel reach ranges if they
are to be considered accessible. To assist persons with limited
dexterity, controls and other forms of hardware need to be oper-
able without tight gripping, grasping or twisting of the wrist.
People with visual impairments are provided with accessible
routes, by the inclusion of provisions for clear and unobstructed
routes that are free of protrusions created by benches, overhang-
ing stairways, poles, posts and low-hanging signs. Many haz-
ards can be eliminated by using different textural surfaces in the
accessible route to alert sight-impaired persons. Visually
impaired or partially sighted persons can be assisted with proper
signage of the correct size, surface and contrasts. Signage is also
provided for the hearing impaired. Directional signage should
always be clear, concise and appropriately placed.
An accessible route is defined in both the U.B.C. and CABO/
ANSI Al 17.1 and is discussed in Section 4.3 of that document.
Accessible routes have a number of components, such as walk-
ing surfaces with a slope not steeper than 1:20 maximum,
marked crossings at vehicular ways, clear floor spaces at acces-
sible elements, access aisles, ramps, curb ramps and elevators.
Each component must comply with specific applicable stand-
ards and requirements.
Several key elements to review when addressing accessible
routes are the requirements related to protruding objects and to
ramps. An accessible route may contain a number of protruding
objects which can affect its use. These objects are ordinary
building elements, such as telephones, water tbuntains, signs,
directories and automatic teller machines. Protruding objects
and other such obstructions are regulated by Section 4.4 of
CABO/ANSI A117,1.
Ramps with proper slopes may serve as acceptable means of
egress and as part of an accessible route. A sloped surface which
is steeper than 1:20 is considered to be a ramp and is required to
comply with both the requirements of U.B.C. Section 1007 and
of Section 4.8 in CABO/ANSI A117.1. To be considered accept-
able, ramps shall have a slope not steeper than 1:12, with a maxi-
mum rise for any ramp not to exceed 30 inches (760 mm) and a
minimum width of at least 36 inches (915 mm).
SECTION 1103 m BUILDING ACCESSIBILITY
The first exception in Section 1103.1.1 was written to list the
specific areas where access is not required. However, since it is
impossible toenvision every conceivable location that should be
exempt from the access requirements, Exception 2 is provided
for the building official's use. Exception-2 allows the building
official to use discretion in exempting portions of buildings
from accessibility features based on a determination that work in
an area would not reasonably be performed by a person with a
disability. Building officials, however, should exercise extreme
care in using this exception. The disabled community can pro-
vide well-documented cases where employment has been
denied due to the lack of facilities which could be made accessi-
ble. One example would be a small grocery store with a raised
platform for the cashier position. If the building official decides
that a person in a wheelchair cannot possibly manage or work in
the store, the ramp from floor level to the cashier's level may be
omitted. In some cases, due to the size and nature of the store,
accessible restrooms might not be provided with the features
necessary for employee accessibility. Where this occurs, it is
much easier for the store to deny employment to persons with
disabilities. If it can be shown that a readily achievable alteration
could accommodate a disabled employee, employment cannot
be denied because of a lack of accessibility.
Unlike Exception 2, which places subjective decision-making
responsibilities on the building official, Exception 3 recognizes
that some activities directly associated with construction pro-
jects will not be safe for persons with certain physical disabili-
ties. Therefore structures, sites and equipment used or associ-
ated with construction are not required to be accessible. The
limited scope of this exception is important since the accessibil-
ity provisions generally do apply to temporary buildings. It is
also necessary to note that where pedestrian protection is
required by Chapter 33 and Table 33-A of the U.B.C., such
walkways are required to be accessible.
1103.1.2 Group A Occupancies. Group A Occupancies consist
of assembly uses as defined in Section 303.1.1. Facilities regu-
lated under these provisions include such uses as restaurants,
theaters, auditoriums and stadiums. The following elements are
typically common to most assembly occupancies and are regu-
lated by Chapter 11:
· Wheelchair spaces
· Assistivelistening devices
· Accessible routes
· Accessible entrances
· Signs
· Stairways
· Elevators
· Platform lifts
· Egress and areas of refuge
· Bathing and toilet facilities
· Drinking fountains and watei' coolers
· Telephones
· Seating, tables, service counters
· Alarms
· Doors
Obviously, all of these elements are not found in every build-
ing, and the code does not specifically require them in all Group
A Occupancies. However, whenever these elements are pro-
vided in Group A Occupancies, they must be designed, installed,
constructed and maintained in an accessible condition.
The exception in Section 1103.1.2.1 eliminates the require-
ment for an elevator or ramp system to a mezzanine under strict
conditions. Again, caution should be exercised when determin-
ing the "same services" mentioned in this exception. It is gener-
ally accepted that same services not only address actual food and
drink service, but also address decor, views and ambiance, etc.
It is equally important that a specific accessible space or area not
be set aside and restricted for use only by people with disabili-
ties.
In stadiums, theaters, auditoriums and similar occupancies, at
least one wheelchair location shall accommodate a minimum of
two wheelchairs. The requirements for the wheelchair locations
can be found in Section 4.32 of CABO/ANSI AllY.I. The
wheelchair locations are required to be adjacent to an aisle and
immediately adjacent toa fixed or removable seat on one side.
The dispersion of wheelchair spaces within an assembly area
is regulated by the third paragraph and Table 11-A. As an exam-
ple, it is determined through the following calculation that a new
arena with a seating capacity of 18,000 would require at least 94
wheelchair spaces:
6 spaces + [(18,000 seats - 500 seats) + 200 spaces/seat] =
93.5 spaces
Minimum number of total wheelchair
spaces required = 94 spaces
The provision intends that the~se 94 wheelchair spaces not be
restricted to one location and, further, based on the availability
of accessible routes, that these spaces be dispersed throughout a
multilevel facility. Wheelchair spaces should be an integral fea-
ture of any seating plan in order to provide individuals with
physical disabilities with a choice of admission prices and a line
of sight'comparable, to that provided to the general public.
1103.1.2.2 Assistive listening systems. Assistive listening sys-
tems are required to be installed where audible communications
are an integral part of the use of the space. Such spaces having
fixed seating and an occupant load of 50 or more shall have per-
manently installed systems. This also applies to those spaces of
any occupant load with fixed seating again and having an audio-
amplification system in place. Areas or spaces with an occupant
load of less than 50 that do not have permanently installed
audio-amplification systems may either permanently install an
assistive listening system or have the electrical outlets or other
supplementary wiring necessary to support a portable system.
These systems are intended to augment a standard public
address or other audio system by providing signals that are free
of background noise to individuals who use special receivers or
their own hearing aids. Further provisions found in CABO/
ANSI Al 17.1 require that when a production includes a live oral
presentation, the assistive listening systems should be placed
within 50 feet (15 240 mm) of the presentation. This will enable
persons with impaired hearing to speech-read the facial expres-
sions of performers. In motion picture theaters, fixed seats
servedby a listening system shall be placed at any location in the
theater that has a complete view of the screen. AM and FM radio
frequency systems, infrared systems, induction loops, hard-
wired earphones and other equivalent devices are all permitted.
Signage such as the international symbol of access for hearing
loss shall be installed to notify patrons of the availability of the
listening system. The signage is required to comply with the pro-
visions of Section 4.28 of CABO/ANSI ALIT.1.
1103.1.3 and 1103.1.8 Group B and Group M Occupancies.
The phrase "shall be accessible as provided in this chapter"
addresses most of the same items that are required for other
facilities, including accessible routes, accessible entrances,
signs, doors, stairways, elevators, platform lifts, egress, areas of
refuge, bathing and toilet facilities, drinking fountains, seating,
tables, work surfaces, service counters and automatic teller
machines.
The reference to assembly spaces complying with Section
1103.1.2.2 establishes code provisions for assistive listening
systems or devices in assembly areas of Groups A and 13 Occu-
pancies.
It is important to note the difference between the terms "when
provided" and "required" as used in Chapter 11. For example,
not all occupancies are "required" to have public restrooms;
however, "when public restrooms are provided," they are
"required" to be accessible.
The same criteria applies to a number of other items such as
drinking fountains, fixed seating, etc., that may not be required
in certain occupancy groups or divisions, but once in place, they
must then be accessible. However, all occupancies are
"required" to have certain accessible elements in new construc-
tion. These include, but are not limited to, accessible routes,
entrances and doors.
1103.1.4 Group E Occupancies. Again, the phrase "shall be
accessible as provided in this chapter" addresses the same items,
as previously mentioned. When these items are provided, they
are required to be accessible. This includes assistive listening
devices.
1103.1.5, !103.1.6 and 1103.1.10 Groups F, H and S Occu-
pancies. Groups F, H and S Occupancies should be treated in the
same manner as other commercial uses. The absence of provi-
sions for assistive listening systems presumes the absence of
assembly spaces in these occupancies.
1103.1.7 Group I Occupancies. All Group I Occupancies,
including nursing homes, hospitals, nurseries, sanitariums,jails,
prisons and reformatories, are equally regulated for public-use,
common-use and employee-use areas. Treatment and examina-
tion rooms are also regulated equally. All must be accessible.
These are a number of varying requirements within the Divi-
sion 1.1 requirements for Group I Occupancies. Hospitals which
specialize in the treatment of conditions affecting mobility are
required to have all patient rooms, including the toilet rooms and
bathrooms, accessibl6.
Hospitals which do not specialize in treating conditions that
affect mobility are required to have at least 10 percent of their
patient rooms accessible for their patient population, including
the associated toilet rooms and bathrooms. It is assumed that, in
most cases, not more than 10 percent of the hospital's patients
would need accessible rooms.
In nursing homes and long-term care facilities, at least 50 per-
cent of the patient rooms, and their associated bathrooms are
required to be accessible. This' increase in the percentage of
accessible rooms recognizes that patients or residents of these
facilities may be ambulatory on admission, but may become
nonambulatory or have further mobility limitations during their
stay.
1103.1.9 Group R Occupancies. When provided, certain ele-
ments of apartment houses, hotels, lodging houses and congre-
gate residences are required to be accessible. If, based on the
number of guest rooms or dwelling units, at least one room or
unit is required to be accessible, then these accessibility provi-
sions also apply to associated public- and common-use areas,
recreational facilities, laundry facilities, garbage and recycling
collection areas, mailbox locations, lobbies, foyers and manage-
ment offices.
The exception to the general requirements allows only 25 per-
cent of the recreational facilities to be accessible. This is based
on the condition that not less than one of each type of facility in
each group of recreational facilities be accessible. This excep-
tion recognizes that not all recreational facilities need to be
accessible nor would such a requirement be feasible. However,
at least one of every four recreation facilities shall be available
to someone with a disability. Further, each type of recreational
facility, such as a basketball court, a handball court, a weight
room, an exercise area, a game room or a TV room in each group
of such facilities (e.g., one recreation building housing all of
these types of recreational facilities), must be fully accessible.
Each type of recreational facility on a site, such as a racquetball
court in an apartment complex, is considered to determine the
total number required to be accessible. Thus, if there were 12
racquetball courts on the site, at least three of the courts would
need to be accessible. If they were evenly distributed in two sep-
arate buildings, one building would need to contain at least one
accessible court, and another would need at least two accessible
courts to meet the overall 25 percent rule. If the courts were
located in four separate buildings, each building would require
at least one accessible facility, even if the total exceeded the
overall 25 percent requirement.
1103.1.9.2 Apartment houses. Apartment houses containing
more than 20 dwelling units must provide accessible units. The
number of units to be accessible is determined by the total
amount of units in all buildings on the site. Two exceptions
apply. The first exception allows accessible units to be adaptable
dwelling units. That is, the unit can be altered to accommodate
persons with disabilities. The second exception applies to the
traditional townhouse configuration in a building without an
elevator.
1103.1.9.3 Hotels and lodging houses. This section requires
that a certain number of rooms and specific facilities in these
uses be accessible. As an example, a new hotel, with 650 rooms
225
shall be constructed with at least eight accessible guest rooms,
based on the following calculation:
first 30 guest rooms = 1 accessible room
(650 rooms - 30 rooms) + 100 =
6.2 additional rooms =._27 accessible rooms
Minimum total required = 8 accessible rooms
At least four of those rooms (50 percent x 8 = 4) are required
by this section to have a roll-in shower. In addition to the acces-
sible units, guest rooms for the hearing impaired are required.
Using the same example of a new hotel with 650 guest rooms,
Table 11-B indicates that at least 2 percent, or 13 rooms, would
be required to have visible and audible alarm-indicating
appliances, that are activated by both the in-room smoke detec-
tor and the building's fire protection system.
1103.1.2.9.4 Congregate residences. Each fraternity or sorority
house, halfway house, convent, monastery, etc., with more than
20 occupants is required by the code to have at least one accessi-
ble sleeping room. A factor of at least 2 percent is used for con-
gregate residences with over 50 sleeping rooms.
1103.1.2.11 Group U Occupancies. Item 1 contains a provision
that could possibly be overlooked. The garage or carport may
not, on its own merit, be required to be accessible, but once an
accessible parking space is placed in the structure, then the
structure must be accessible. Making the structure accessible
could then be the basis for considering an accessible route from
the major use structure to the garage.
Item 2 is an interesting provision concerning buildings that
had previously not been required to be accessible. Agricultural
buildings must provide some nominal accessible features for
employees and the general public. Therefore, fruit and vegetable
stands may now be required to have some accessible features.
1103.2.2 Accessible mute. An accessible route is a continuous,
unobstructed path of travel connecting all accessible elements
and spaces of a building or facility. It includes corridors, floors,
ramps, elevators, lifts and clear floor space at fixtures. Code
users should review the accessible route provisions in Section
4.3 of CABO/ANSI AIl7.1. When U.B.C. Appendix Chapter
11 is adopted, exterior portions of an accessible route must be
evaluated and may include parking access aisles, curb ramps,
crosswalks at vehicular ways, walks, and ramps and lifts.
The exception to the first paragraph of this section applies to
buildings wher~ elevators may not be required. A building of
less than three stories in height or a building that has less than
3,000 square feet (278.7 mz) above and below an accessible
level may be exempt from some of the accessibility require-
ments, unless the building contains offices of health-care pro-
viders, transportation facilities and airports, or a shopping com-
plex with multi-tenants. The three-story exemption is based on
the provisions of Section 3003.4.1.
This exception eliminates an elevator or other means of verti-
cal access; however, it does not reduce or eliminate the obliga-
tion of compliance with other provisions for accessibility. While
the floor either above or below the accessible grade-level floor
would not be required to meet the applicable accessibility stand-
ards, any facilities provided on these floors would also be
required to be provided on the accessible floor. For example, if
toilet or bathing facilities arelocated on the floor either above or
below the accessible floor, then these same facilities are required
on the accessible floor and shall be constructed as accessible
facilities. However, if the elevator is not required, but one is pro-
vided, then it too must meet accessibility standards.
In other words, the intent of the second paragraph of the sec-.
tion is to provide equa! means of access. An interior stairway
and an exterior ramp fails the equality test.
The exception to the third paragraph is a unique provision
which is limited to one use. As Figure 1103-1 indicates, the
accessible route for Group R, Division 1 apartments may be a
vehicular route based on this exception. For example, this
exception could apply to an apartment complex where common-
or public-use areas, such as laundry rooms, storage facilities and
Figure 1103-1
, I
226
Figure 1103-2
recreation moms, are located in various buildings on a steeply
sloped site.
1103.2.3 Accessible entrances. In general, at least one entrance,
but not less than 50 percent of all entrances to a building or indi-
vidual tenant space, must be accessible.
In Figure 1103-2, two entrances (Doors A and B) are consid-
ered to be entrances to the entire building. As such they should
be accessible. Doors C and D are tenant entrances and should
not necessarily be considered as building entrances; they may be
exempt from these problems since there are accessible entrances
provided into each tenant space. In addition, doors used exclu-
sively for loading and service would also be excluded when
determining the total number of entrances to a building or tenant.
space under the exception to the first paragraph. A required
entrance which also accesses a tenant space can be used for both
purposes without increasing the number of accessible entrances.
One easy requirement to remember is that if there is only one
entrance into a building or tenant, that entrance must be accessi-
ble.
The second paragraph of this section was added to ensure that
certain entrances comply with the accessible route provisions.
These entrances are the connection between accessible build-
ings and accessible site elements.
An important aspect of accessibility and accessible entrances
is obviously the door assembly and its related components,
including the threshold, hardware, closers and opening force.
Important requirements which affect doors and their accessibil-
ity are in Section 1004 of the U.B.C. and Section 4.13 of CABO/
ANSI A117.1.
Landings on both sides of doorways are also important acces-
sibility features. When access for persons with disabilities is
required, a floor or landing shall not be more than 1/2 inch (12.7
mm) lower than the threshold of the doorway according to Sec-
tion 1004.9 of the U.B.C. This reduction from 1 inch (25 mm) is
intended to reduce any complex maneuvering required to move
across the threshold while operating the door,
Door hardware--including handles, pulls, latches, locks or
any other operating device on accessible doors--is required to
he a shape that is easy to grasp with one hand and does not
require a tight pinching, tight grasping or twisting of the wrist to
operate. Many individuals have great difficulty operating door
hardware that does not include push-type, U-shaped handles or
lever-operated mechanisms.
Door surface hardware, in the form of kickplates, can effec-
tively reduce the maintenance needed for an accessible door. To
be effective, the kickplate should be as wide as the door and
extend to a height of 12 inches (305 mm) from the bottom edge.
The kickplate reduces the abuse the door receives from wheel-
chair footrests or walkers which must be pushed against the
door.
Door closers with delayed action capability are also important
and allow a person more time to maneuver through a door. These
closers am required to be adjusted so that from an open position
of 90 degrees, the time required to move the door to an open
position of 12 degrees will be a minimum of five seconds. Door
closers are required to have minimum closing forces in order to
close and latch the door; however, for other than fire doors, max-
imum force levels are set in order to limit the force levels for
pushing or pulling open doors. Opening forces and the methods
used to measure them are specified in Section 4.13.11 and
Appendix A of CABO/ANSi A117.1.
Minimum maneuvering clearances at doors, other than those
which are for automatic or power-assisted doors, are based on a
combination of forward and side reach limitations, the direction
of approach, and the minimum clear width required for wheel-
chairs. They also permit enough, space that a slight angle of
approach can be gained, which then provides additional lever-
age or opening force by the user. Without these required clear-
ances, there is a possibility of interference between the edge of
the door and the footrest on a wheelchair. This could render the
door inaccessible to someone using a wheelchair.
Before these accessibility provisions were added, the accessi-
bility provisions for doors in the U.B.C. addressed the width and
height, number, placement or location, swing and fire-resistive
ratings, and closing devices. With the new provisions, minimum
maneuvering clearances at doors becomes an extremely impor-
tant part of the design, review, construction, inspection and
maintenance of buildings in providing accessibility.
227
In addition to the traditional provisions for doom, CABO/
ANSI Al 17.1 contains many detailed provisions and illustra-
tions that are found in Section 4.13.6 and Appendix B.
Care should be exercised when considering the maneuvering
space necessary to make doors accessible. An inadvertent rever-
sal of the latch side to hinge side may render a door inaccessible
to an individual in a wheelchair.
1103.2.4.2 Other signs. The purpose of this section is to provide
signage at certain inaccessible facilities and elements enabling
individuals to locate the nearest accessible facilities and ele-
ments. Section 4.28 of CABO/ANSI All7.1 contains the
detailed provisions for signage.
SECTION 1104 -- EGRESS AND AREAS OF REFUGE
With increased access to buildings based on this chapter's
provisions, it became apparent that safe egress for people with
disabilities was needed. Therefore, the code requires that acces-
sible spaces be provided with accessible means of egress or with
areas of refuge where occupants may remain temporarily.
An example to illustrate this provision is an auditorium with
multilevel tiers of seating. While the amount of egress from the
tier is provided for in Chapter 10, only two accessible means of
egress would be required from any accessible space. Therefore,
a tier could be required to provide three or more means of egress,
but only two accessible means of egress need be provided.
1104.1.2 Stairways. Increasing the width of stairs to 48 inches
(1219 mm) between the handrails allows for the minimum
amount of space needed to assist persons with disabilities in the
event of building evacuation. The provisions for an area of ref-
uge or horizontal exit address the increased time needed for
egress. The provided exceptions apply to
1. A single dwelling unit or guest room,
2. A building where it is anticipated that an automatic sprin-
kler system would suppress or control a fire,
3. An exit stairway that begins beyond a horizontal exit or
4. In an open par'king garage where there is a reduction in
combustibles due to the type of construction and an increase in
smoke removal through open ventilation.
1104.1.3 Elevators. Unlike Chapter 10 which specifically pro-
hibits considering an elevator as an approved means of egress,
this section requires an elevator for egress under certain condi-
tions. In buildings over three stories in height, ramps and stairs
cannot adequately serve as egress for individuals in wheelchairs.
Therefore, at least one elevator must be used. Increased protec-
tion for the occupants using the elevators is provided by either
automatic sprinklers or access from an area of refuge or a hori-
zontal exit. Standby power is also required in order to maintain
service during emergencies.
1104.1.4 Platform lifts. A platform lift is specifically excluded
as an acceptable element of means of egress. This prohibition
applies to all occupancy groups and uses, except as part of an
interior egress route within dwelling units. In other than dwell-
ing units, the maintenance of the lil't as well as the complexity
and delay in utilizing a pl.'ttform lift are considered substantial
obstacles in providing an acceptable means of egress for persons
in wheelchairs. See Section 1105.3 specifically sets forth acces-
sibility requirements for the use of platform lifts.
1104.2 Areas of Refuge, By definition, an area of refuge is an
area "where persons unable to use stairs can remain temporarily
in safety to await instructions or assistance during emergency
evacuation." Unfortunately, the term "temporary" is not
defined, so a number of provisions are applied to an area of ref-
uge to increase the level of protection for anyone using it. These
provisions include pressurization in some cases to prevent
smoke intrusion, a size large enough to accommodate wheel-
chairs without reducing exit width, smoke barriers of one-hour
construction with smoke- and draft-control assemblies, dampers
for any duct which penetrates the smoke barrier, two-way com-
munication systems, and instructions on the use of the area
under emergency conditions. The two-way communication sys-
tem is intended to allow a user of the area of refuge to identify
his or her location and needs to a central control point.
Obviously, it is important that someone be available to answer
the call for help when a two-way communication system is pro-
vided. An additional public phone can be used to notify the
emergency services when the central control point is not
constantly attended. The system is not required in buildings of
four stories or less.
Each area of refuge shall be identified by a sign stating that it
is an area of refuge and with the international symbol of accessi-
bility.
SECTION 1105 -- FACILITY ACCESSIBILITY
This section provides scoping provisions to assure that certain
elements or areas within buildings where specific services are
provided or activities are performed are made accessible. Cer-
tain components in CABO/ANSI All7.1 or other accessibility
regulations have not been included in this section. Items such as
telephones, swimming pools, and shelving and display for mer-
cantile occupancies were eliminated since these were not con-
sidered to be regulated by the building code.
1105.2.1 Bathing facilities. With the exception of a facility
intended for a single occupant and not for common or public use~
at least one of all other fixtures or elements in a bathing facility
must be accessible. The exception for "executive" bathrooms
here and in Section 1105.2.2 was added in the 1994 U.B.C. and
represented a fairly significant change in the code, but in
application it simply creates greater uniformity since many
jurisdictions had previously enforced the code this way. The
term accessible applies to the doors, clear floor space, operable
parts and dispensers, medicine cabinets and mirrors, among
other things.
To be considered accessible, a number of items related to the
bathtub and its location need to be considered. For example.
clear floor space in front of the bathtub is necessary to allow
transfer of a person from a wheelchair to the tub. For a bathtub
without a seat at the head of the tub, a clear space of 30 inches
by 60 inches (760 mm by 1525 mm) l'or a parallel approach or
48 inches by 60 inches (1220 mm by 1525 mm) for a forward
approach shall be provided. If a seat is provided at the head of
the tub, the clear space shall be 30 inches by 93 inches (760 mm
by 2360 mm) minimum. These requirements are in Appendix B
of CABO/ANSI Al 17.1.
Another important element in making bathing facilities
accessible is the proper installation of grab bars. Many persons
with disabilities rely on grab bars and handrails to assist them in
maintaining their balance or transferring onto a fixture. People
brace their arms between the grab bar or handrail and the wall to
_qive them more leverage and stability. The required clearance of
'[1/2 inches (38 mm) between the grab bar or handrail and the
support is a safety feature to prevent arms from slipping through
the openings and causing injuries. It also provides for the usabil-
ity of the grippable area of a grab bar. Grab bar and handrail pro-
visions do allow alternate shapes as long as the grip is similar to
one provided by a cross section with a range of 11/4 inches (32
mm) to 11/2 inches (38 mm). Many other bathing facility fea-
tures are addressed in the CABO/ANSI standard for accessibil-
ity, and the reader is directed to this standard for further require-
ments and illustrations.
1105.2.2 Toilet facilities. Fixtures in dwelling units that are
adaptable and in accessible dwelling units must comply with
CABO/ANSI All7.1. Noticeable differences in the require-
ments for dwelling units as compared to all other occupancies
include the allowance for adaptable units, for doors to swing into
the clear floor space and for a minimum 15-inch (380 mm)
height of the water closet instead of 17 inches (430 mm).
In other than dwelling units, the main components of toilet
facilities are the water closet, the toilet stall, and the urinal; and
the main accessibility issues are the clear space, door swing,
transfer capability, height of fixture, grab bars and controls. The
CABO/ANSI A117.1 contains the details and many illustrations
which depict these requirements.
1105.3 Elevators, Stairways and Platform Lifts. A number of
elements have specific accessibility requirements and must be
considered carefully during both the design and construction of
elevators. These elements include automatic operation, call but-
tons, hall signals, tactile signage on hoistway entrances, door
protective and reopening devices, door and signal timing for hall
calls, door delay for car calls, inside dimensions for elevator
cars, floor surfaces, illumination levels, car controls, car posi-
tion indicators and emergency communication. Provisions for
each of these elements are intended to provide the accessibility
of the elevator. For example, features such as automatic opera-
tion and automatic self-leveling with a tolerance of 1/2 inch
(12.7 mm) make the entry into the elevator car by someone in a
wheelchair possible in a way similar to the threshold require-
ments for accessible doors.
Code users should review and compare the dimensions in
CABO/ANSI All7.1 with those specified in U.B.C. Sections
3003.4.7 and 3003.5. The importance of providing an elevator
which can accommodate an ambulance stretcher cannot be
emphasized too strongly.
The limited acceptance of platform lifts was added in the
1994 U.B.C. Before that edition, platform lifts were prohibited
from beine used as a part of the accessible route within a build-
ing. Altho~ugh these lifts can be lbund in many locations, their
installation had generally been limited to providing access in
existing construction. The reluctance to accept these lilts in new
construction was based on perceptions that the internal changes
in elevation could be designed to accommodate ramps, eleva-
tors, etc., and was also based on questions regarding reliability
and maintenance of these lifts.
In order to use the platform lifts in lieu of an elevator, they
must comply with Section 4.11 of CABO/ANSI A 117.1 and be
approved by the building official. They also must be installed in
one of the four listed locations and, perhaps most importantly, be
capable of independent operation. The requirement for indepen-
dent operation would prohibit not only providing someone to
assist the lift user but also the common practice of requiring the
user to obtain a key or other such device in order to use the lift.
It should be noted that the acceptance of these lifts is limited to
providing access and that their use as a portion of the means of
egress is restricted by Section 1104.1.4.
1105.4.1 Drinking fountains. This section ensures that at least
one-half of the drinking fountains provided are made accessible.
This is another of the many provisions where it is important to
focus on the word "provided" and note that the provision does
not require drinking fountains.
1105.4.2 Fixed or built-in seating or tables. For spaces at
accessible fixed tables or counters, at least one table in the facil-
ity shall be provided for wheelchairs. When more than one is
required by this section, then they shall be evenly distributed
around the facility so as not to isolate an accessible area from the
rest of the establishment.
1105.4.3 Storage. At least one accessible storage facility, when
provided, shall be accessible according to CABO/ANSI A 117.1.
1105.4.4 Customer service facilities. This section provides
nominal accessibility provisions that are intended to allow per-
sons with disabilities to use these facilities without much assist-
ance. Other features commonly found in these uses would have
to comply with other provisions in this chapter.
1105.4.5 Controls, operating mechanisms and hardware. To
be able to operate controls, operating mechanisms and hard-
ware, a clear floor space and reach ranges for either forward or
parallel approaches must be provided.
1105.4.6. Alarms. Audible and visible alarms are intended to
alert sight-impaired and hearing-impaired persons in case of
emergencies. The general application of alarm systems
addresses areas not designed for sleeping such as offices. Addi-
tional methods are needed for awakening sleeping persons with
hearing impairments. Audible signals need to have both an
intensity and frequency that will attract attention and alert per-
sons who may have a partial hearing loss.
Visual signaling emergency lights shall be integrated into the
building or facility alarm system. It is important to note that
these provisions apply whenever an alarm system is provided.
1105.4.7 Rail transit platforms. Detectable warnings should be
standardized to assist in the universal recognition and reaction
of persons using these platforms. Detectable and tactile warning
devices also serve guide dogs and should contrast visually with
the adjoining surfaces in a light-on-dark or dark-on-light
application.
Mayor
Joseph Sturdevant
Counciimembe~ WHEREAS:
Donald G. Jolly
Bruce G. Nawrocki
Gary L. Peterson
Robert W. Ruettimann
City Manager
Patrick Hentges WHEREAS:
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N. E.
Columbia Heights, MN 55421-3878
(612) 782-2800
VALUES FIRST PROCLAMATION
MARCH 1996 - INTEGRITY
citizens of Southern Anoka County, including the
residents of Columbia Heights, have worked together
and picked seven core values they consider to be
essential; and
Each of the seven core values is being emphasized
over a seven month period; and
WHEREAS:
During the month of March the core value of
integrity is being highlighted; and
WHEREAS:
Setting a good example and being honest are two
areas in which the value of integrity can be
practiced; and
WHEREAS'.
The example of being honest should be modeled for
our community youth by parents, elected officials,
community leaders, educators and people who
influence youthful behavior; and
WHEREAS:
The level of awareness for setting a good example
should always be high and people should remain
keenly aware of the positive message of integrity
that their actions can give out.
NOW, THEREFORE, I, hereby proclaim March 1996 as
INTEGRITY VALUES MONTH
in the City of Columbia Heights and encourage residents to
practice this value in their daily live.
Mayor Joseph Sturdevant
March 1996
"SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER
CITY OF COLUMBIA HEIGHTS
Meeting of: March 11, 1996
AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER
' & Community Development APPROV~ ·
NO: , ~
ITEM: SECOND READING OF ORDI. NANCE..NOS. c~
NO: 1317, 1318 1'319, 1320,~& 1321 BY: Tina Goodroa BY:
, DATE: March 5, 1996v -
Enclosed for your review and approval, please find the sale and development
agreement by and between the City of Columbia Heights and Twin cities Habitat for
Humanity relating to:
4501 Taylor Street N.E.
4549 Taylor Street N.E.
4555 Taylor Street N.E.
4550 Fillmore Street N.E.
1221 40th Avenue N.E.
The City agrees to sell the property to Habitat for Humanity (developer) for the
purchase price of $1.00. The developer shall complete construction of at least
three homes in 1996 and the remaining two homes in 1997. For properties located
at 4501 and 4555 Taylor the developer will incorporate a small attached double
car garage into the plan. The intent for the developer will be to utilize a
variety of house designs for the homes to be built.
The developer will sell the properties at 4501 Taylor Street and 4555 Taylor
Street to families whose 'incomes fail within the HOME program guidelines
The fu:st reading of the ordinances was held on February 26, 1996.
RECOMMENDED MOTION: Move to waive the second reading of Ordinance 1317, 1318,
1319, 1320, and 1321, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Ordinance 1317, 1318, 1319, 1320, and 1321,
authorizing the sale of certain real estate located at 4501 Taylor, 4549 Taylor, 4555 Taylor, 4550
Fillmore, and 1221 40th Avenue N.E., respectively.
COUNCIL ACTION:
bt\council.for
~ZN ~OgFT
l~h S~ ~996
At the COth~Cil meeting of February 26, 1996, a question was
raised by the Council as to the provisions of the Agreement
referenced above. Specifically, there was some concern that the
transfer of the last two properties to Habitat be contingent in
some fashion upon its performance on the first three properties.
This was the direction of the Council, and a redraft of the
Agreement was contemplated to accommodate that contingency.
After having an opportunity to again review the Agreement in
detail, it has already been drafted to accommodate the Council's
concerns. The city is agreeing to sell the five properties to
Habitat with the specific co~ition that three homes bcain
construc~o~n 1996 and be completed ~i~hin 12 months. If th~
condition is not met, then the City could declare an event of
default pursuant to Section 6 of the Agreement, and thereby
either suspend performance under the Agreement or terminate the
Agreement. In either case, the City would not have to perform .
its contractual obligation to transfer the remaining two
properties.
If you should have any further questions or concerns regarding
this matter, please do not hesitate in contacting me. Thank you.
E00d ~t~t~' ON
P~:60 96/G0/C0
DRAFT 2-21-96
SALE & DEVELOPMENT AGREEMENT
RELATING TO
4501 Taylor Street N.E.
4549 Taylor Street N.E.
4555 Taylor Street N.E.
4550 Fillmore Street N.E.
1221 - 40th Avenue
BY AND BETWEEN THE
CITY OF COLUMBIA HEIGHTS
AND
TWIN CITIES HABITAT FOR HUMANITY
SALE & DEVELOPMENT AGREEMENT
THIS AGREEMENT, made and entered into this day of
, 1996, by and between the City of Columbia Heights,
(hereinafter called the "City"), and Twin Cities Habitat for
Humanity (hereinafter called the "Developer");
WITNESSETH THAT, in the joint and mutual exercise of their
powers and in consideration of the mutual covenants contained
herein, the parties recite and agree as follows:
Section 1. Recitals.
1.01. The property. The city now owns the property
described in the attached Exhibit "A", (the "Property"), located
in the city of Columbia Heights, Anoka County, Minnesota.
1.02. Facilities and Project. Developer, in accordance
with City approval, plans to construct or cause to be constructed
on the Property single family homes. Developer shall provide the
City with a copy of its plans and specifications showing details
on the style, exterior architectural features, materials, color
selections, etc. of the home to be constructed, which plans and
specifications shall be submitted to the City for review and
approval prior to the conveyance of the lots to Developer. For
those properties located at 4501 and 4555 Taylor Street N.E.,
Developer shall incorporate into its plans a design for small
attached double-car garages. It is Developer's intent to utilize
a variety of house designs for the homes to be built as per this
Agreement.
Section 2. Sale/Purchase of Property.
2.01. Sale. The City agrees to sell the Property to
Developer and the Developer agrees to purchase the Property from
the City for the purchase price of $1.00. The sale and transfer
of the property subject hereto shall be by Quit Claim Deed, with
a memorial on said deed evidencing this Agreement, and made
contingent upon Council approval of an ordinance authorizing the
actual land transfer. Developer shall begin construction on a
minimum of three homes in 1996, with each of these three homes to
be completed within twelve (12) months from the begining of its
construction. Developer shall begin construction on the
remaining two homes in 1997, with each of these two homes to be
completed within twelve (12) months from the begining of its
construction.
Section 3. Developer's Representations. Developer hereby
represents, warrants and covenants to the City that:
3.01. Compliance. Developer will comply with and duly and
promptly perform all of its obligations under this Agreement and
all related documents and instruments. Developer will also
comply with all State and local codes/ordinances.
3.02. Home Program Requirements. Developer will sell two
of the properties, located at 4501 Taylor Street NE and 4555
Taylor Street NE, to families whose incomes fall within the HOME
program guidelines.
Section 4. Developer's Undertakings.
4.01 New Construction. Developer shall be solely
responsible for the construction, marketing and sale of the
single family homes on the Property.
4.02. Floor Plan. Developer will be responsible for
submitting to the City, and obtaining pre-approval of the floor
plans and front elevations of the homes proposed to be
constructed on the Property. Said pre-approval must be obtained
prior to the conveyance of the lots to Developer.
4.03. Fees and Charges. Developer will pay, when due, all
permit fees, connection charges, user charges or other charges
lawfully imposed by the City with respect to the Property. Upon
conveyance of the property by the City, Developer agrees to be
responsible for payment of all recording fees and transfer taxes
resulting from the transfer of the Property.
Section 5. City's Undertakings.
5.01. Existing Improvements. The City will be responsible
for removing any existing structure, foundation and debris from
the Property and will assure that water and sewer services are
stubbed to the boulevard at no cost to Developer.
Section 6. Default.
6.01. Default.'The failure to meet any condition of this
~Agreement shall be an event of default.
'6.02. Remedies. If an event of default occurs and is not
cured within 30 days of receiving written notice of said default,
the non-defaulting party may take one or more of the following
actions:
a. suspend performance under this Agreement;
b. terminate the Agreement, thereby rendering void
any promises or approvals contained in this
'Agreement;'
Section 7. Notices. Ail notices hereunder shall be in writing
and either delivered personally or mailed by certified mail,
postage prepaid, addressed to the parties at the following
addresses:
City
City of Columbia Heights
590 - 40th Avenue N.E.
Columbia Heights~' MN 55421-3878
With copy' to:
Barna, Guzy & Steffen
Attn: James D. Hoeft
200 Coon Rapids Blvd., Suite 400
Minneapolis, MN 55433
Developer
Twin Cities Habitat for Humanity
3001 Fourth Street S.E.
Minneapolis, MN 55414
IN WITNESS WHEREOF, the City and Developer have caused this
Agreement to be executed by their duly authorized officers
effective the day and year. first above written.
CITY OF COLUMBIA HEIGHTS
By:
Joseph Sturdevant,
Its: Mayor
By:
Mark Winson
Its:.Acting City Manager
TWIN CITIES HABITAT FOR HUMANITY
By:
Its:
By:
Its:
STATE OF MINNESOTA )
) SS.
COUNTY OF ANOKA )
On this day of , 1995, before me, a Notary Public
within and for said County, appeared to me personally known, who,
being by me duly sworn, did say that he is Joseph Sturdevant
named in the foregoing instrument, the Mayor of the City of
Columbia Heights, a municipal corporation under the laws of the
State of Minnesota, and that this instrument was signed as his
free act and deed.
Notary Public
STATE OF MINNESOTA )
) SS.
COUNTY OF ANOKA )
On this day of , 1995, before me, a Notary Public
within and for said County, appeared to me personally known, who,
being by me duly sworn, did.say that he is Mark Winson named in
the foregoing instrument, the Acting City Manager. of the City of
Columbia Heights, a municipal corporation under the laws of the
State of Minnesota, and that this instrument was signed as his
free act and deed.
Notary Public
STATE OF MINNESOTA )
) SS.
COUNTY OF )
On this day of
within and for said County, appeared to me personally known, who,
being, by me duly sworn, did say that he is
named in the foregoing instrument, the
of Twin cities Habitat for Humanity, a
, on behalf of the Twin
cities Habitat for Humanity, and that this instrument was signed
as his free act and deed.
, 1995, before me, a Notary Public
Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF )
On this day of , 1995, before me, a Notary Public
within and for said County, appeared to me personally known, who,
being by me duly sworn, did say that he is
named in the foregoing instrument, the
of Twin 'Cities Habitat for Humanity, a
, on behalf of the Twin
Cities Habitat for Humanity, and that this instrument was signed
as his free act and deed.
Notary Public
g: \muni c\jdh\devk! !. hab
EXHIBIT A
Property Identification Numbers:
36-30-24-31-0003
25-30-24-33-0108
25-30-24-33-0116
25-30-24-33-0124
25-30-24-33-0125
CITY ,,OF COLUMBIA HEIGHTS.
Meeting of: March 11, 1996
AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER
& Community Development APPR0V~ ·
ITEM: SECOND READI NS OF 0RDINANC'E-NO . BY: Tina Go,o,droa BY:
NO,,: 1317, 1318, 1319, 132,0, ~ ]321 DATE: March 5, 1996~
Enclosed for your review and approval, please find the sale and development
agreement by and between the City of Columbia Heights and Twin cities Habitat for
,Humanity relating to:
4501 Taylor S~ree't N,E.
4549 Taylor Street N.E,
4555 Taylor Street N.E.
4550 Fillmore Street N.E,
1221 40th Avenue N.E.
The City agrees to sell the property to Habitat for Humanity (,developer) for the
purchase price of $1.00. The developer shall complete construction of at least
tlhree homes in 1996 and the remaining two homes in 1997. For properties located
at 4501 and 4555 Taylor the developer will incorporate a small attached double
car garage into the plan. The intent for the developer will be to utilize a
variety of house designs for the homes to be built.
The developer will sell tlhe properties at 4501 Taylor Street and 4555 Taylor
Street to families whose incomes fall within the HOME program guidelines,
The first reading of the ordinances was held on February 26, 1996,
RECOMMENDED MOTION: Move to w,aive the .second reading of Ordinance 1317, 1318,
1319, 1320, and 1321, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Ordinance 1317, 1318, 1319, 1:320, and 1321,
authorizing the sale of certain real estate located at 4501 Taylor, 4549 Taylor., 4555 Taylor, 4550
Fillmore, and 1221 40th Avenue N.E., respectively.
,COUNCIL ACT I ON:
bt ~cou:n:cil, for
D~TE:
~ZN ~OEFT
~ZT~T B~%~T.,E & DEVF, LOP~~GREEN. E]gT
l~.~ch $~ ~996
At the COU~lcil meeting of February 26, 1996, a question was
raised by the Council as to the provisions of the A~reement
referenced above. Specifically, there was some concern that the
transfer of the last two properties to Habitat be contingent in
some fashion upon its performance on the first three properties.
This wam the direction of the Council, and a redraft of the
A~reement was contemplated to accommodate that contingency.
After having an opportunity to again review the Agreement in
detail, it has already been drafted to accommodate the Council's
concerns. The City is agreeing to sell the five properties to
Habitat with the specific coR~ition that three homes k~ain
construct~o3~n 1996 and be completed.within 12 months, if that
condition is not met, then the City could declare an event of
default pursuant to Section 6 of the Agreemen:, and thereby
either suspend performance under the Agreement or terminate the
Agreement. In either case, the city would not have to perform
its contractual obligation to transfer the remaining two
properties.
If you should have any further questions or concerns regarding
this matter, please do not hesitate in contacting me. Thank you.
ORDINANCE NO. 1317
BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN
REAL ESTATE LOCATED AT 4501 TAYLOR STREET N.E.
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may convey unto
Habitat for Humanity the real property described as
follows, to wit:
Lot Sixteen (16) and the South One-Half (1/2)
of Lot Seventeen (17), in Block Seven (7) of
Sheffield's Second Subdivision, Anoka County,
Minnesota, PIN 36-30-24-31-0003.
Section 2:
The Mayor and City Manager are herewith authorized
to execute deeds to effectuate the conveyance of
said real estate subject to the terms, purchase
price and conditions specified.
Section 3:
This Ordinance shall be in full force and effect
from and after thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered By:
Seconded By:
Roll Call:
February 26, 1996.
Joseph Sturdevant, Mayor
Jo-Anne Student,
Secretary to the Council
ordin
ORDINANCE NOJ'1318
BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN
REAL ESTATE LOCATED AT 4549 TAYLOR STREET N.E.
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may convey unto
Habitat for Humanity the real property described as
follows, to wit:
Ail of Lot 28 and the South One-Half (1/2) of
Lot 29, in Block Seven (7) of Sheffield's
Second Subdivision, Anoka County, Minnesota,
PIN 25-30-24-33-0108.
Section 2:
The Mayor and City Manager are herewith authorized
to execute deeds to effectuate the conveyance of
said real estate subject to the terms, purchase
price and conditions specified.
Section 3:
This Ordinance shall be in full force and effect
from and after thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered By:
Seconded By:
Roll Call:
February 26, 1996.
Joseph Sturdevant, Mayor
Jo-Anne Student,
Secretary to the Council
ordin
ORDINANCE NO. 1319
BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN
REAL ESTATE LOCATED AT 4555 TAYLOR STREET N.E.
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may convey unto
Habitat for Humanity the real property described as
follows, to wit:
Lot 29 except the South One-Half (1/2) of Lot
30, in Block Seven (7) of Sheffield's Second
Subdivision, Anoka County, Minnesota,
PIN 25-30-24-33-0116.
Section 2:
The Mayor and City Manager are herewith authorized
to execute deeds to effectuate the conveyance of
said real estate subject to the terms, purchase
price and conditions specified.
Section 3:
This Ordinance shall be in full force and effect
from and after thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered By:
Seconded By:
Roll Call:
February 26, 1996.
Joseph Sturdevant, Mayor
Jo-Anne Student,
Secretary to the Council
ordin
ORDINANCE NO. 1320.
BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN
REAL ESTATE LOCATED AT 4550 FILLMORE STREET N.E.
The City of Columbia Heights does ordain:
Section 1: The City of Columbia Heights may convey unto
Habitat for Humanity the real property described as
follows, to wit:
Lot 2 except the North One-Half (1/2) thereof
and all of Lot 3, in Block Seven (7) of
Sheffield's Second Subdivision, Anoka County,
Minnesota, PIN 25-30-24-33-0124.
Section 2: The Mayor and city Manager are herewith authorized
to execute deeds to effectuate the conveyance of
said real estate subject to the terms, purchase
price and conditions specified.
Section 3: This Ordinance shall be in full force and effect
from and after thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered By:
Seconded By:
Roll Call:
February 26, 1996.
Joseph Sturdevant, Mayor
Jo-Anne Student,
Secretary to the Council
ordin
ORDINANCE NO. 1321
BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN
REAL ESTATE LOCATED AT 1221 40TH AVENUE N.E.
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may convey unto
Habitat for Humanity the real property described as
follows, to wit:
That part of Lot 66 and 67, Block 5, "Reservoir
Hills", Columbia Heights, Anoka County, Minnesota,
according to the map or plat thereof on file and of
record in the office of the County Recorder in and
for Anoka County, Minnesota, described as follows:
Beginning at the southwest corner of said Lot 67;
thence east along the south line of said Lot 67 a
distance of 47 feet; thence north at a right angle
to said south line, and extending to the north line
of said Lot 66; thence west along the north line of
said Lot 66 a distance of 47 feet; thence south to
the point of beginning. (Being also known as Lot
3, Auditor's Subdivision No. 26; and Lot 2, except
the east 50.08 feet thereof, Auditor's Subdivision
No. 26, Anoka County, Minnesota.) together with all
hereditaments and appurtenances belonging thereto.
PIN 25-30-24-33-0125
Section 2:
Section 3:
The Mayor and City Manager are herewith authorized
to execute deeds to effectuate the conveyance of
said real estate subject to the terms, purchase
price and conditions specified.
This Ordinance shall be in.~f~ll force and effect
from and after thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered By:
Seconded By:
Roll Call:
February 26, 1996.
Joseph Sturdevant, Mayor
Jo-Anne Student,
Secretary to the Council
ordin
DRAFT 2-21-96
S~LE & DEVELOPMENT AGREEMENT
RELATING TO
4501 Taylor Street N.E.
4549 Taylor Street N.E.
4555 Taylor Street N.E.
4550 Fillmore Street N.E.
1221 - 40th Avenue
BY AND BETWEEN THE
CITY OF COLUMBIA HEIGHTS
AND
TWIN CITIES HABITAT FOR HUMANITY.
SALE & DEVELOPMENT AGREEMENT
THIS AGREEMENT, made and entered into this day of
, 1996, by and between the City of Columbia Heights,
(hereinafter called the "City"), and Twin Cities Habitat for
Humanity (hereinafter called the "Developer");
WITNESSETH THAT, in the joint and mutual exercise of their
powers and in consideration of the mutual covenants contained
herein, the parties recite and agree as follows:
Section 1. Recitals.
1.01. The proDerty. The City now owns the property
described in the attached Exhibit "A", (the "Property"), located
in the City of Columbia Heights, Anoka County, Minnesota.
1.02. Facilities and Project. Developer, in accordance
with City approval, plans to construct or cause to be constructed
on the Property single family homes. Developer shall provide the
City with a copy of its plans and specifications showing details
on the style, exterior architectural features, materials, color
selections, etc. of the home to be constructed, which plans and
specifications shall be submitted to the City for review and
approval prior to the conveyance of the lots to Developer. For
those properties located at 4501 and 4555 Taylor Street N.E.,
Developer shall incorporate into its plans a design for small
attached double car garages. It is Developer's intent to utilize
a variety of house designs for the homes to be built as per this
Agreement.
Section 2. Sale/Purchase of Property.
2.01. Sale. The City agrees to sell the Property to
Developer and the Developer agrees to purchase the Property from
the City for the purchase price of $1.00. The sale and transfer
of the property subject hereto shall be by Quit Claim Deed, with
a memorial on said deed evidencing this Agreement, and made
contingent upon Council approval of an ordinance authorizing the
actual land transfer. Developer shall begin construction on a
minimum of three homes in 1996, with each of these three homes to
be completed within twelve (12) months from the begining of its
construction. Developer shall begin construction on the
remaining two homes in 1997, with each of these two homes to be
completed within twelve (12) months from the begining of its
construction.
Section 3. Developer's Representations. Developer hereby
represents, warrants and covenants to the City that:
3.01. Compliance. Developer will comply with and duly and
promptly perform all of its obligations under this Agreement and
all related documents and instruments.~ Developer will also
comply with all State and local codes/ordinances.
3.02. Home Proqram Requirements. Developer will sell two
of the properties, located at 4501 Taylor Street NE and 4555
Taylor Street NE, to families whose incomes fall within the HOME
program guidelines.
Section 4. Developer's Undertakinqso
4.01 New Construction. Developer shall be solely.
responsible for the construction, marketing and sale of the
single family homes on the Property.
4.02. Floor Plan. Developer will be responsible for
submitting to the City, and obtaining pre-approval of the floor
plans and front elevations of the homes proposed to be
constructed on the Property. Said pre-approval must be obtained
prior to the conveyance of the lots to Developer.
4.03. Fees and Charqes. Developer will pay, when due, all
permit fees, connection charges, user charges or other charges
lawfully imposed by the City with respect to the Property. Upon
conveyance of the property by the city, Developer agrees to be
responsible for payment of all recording fees and transfer taxes
resulting from the transfer of the Property.
Section 5. city's Undertakinqs.
5.01. Existinq Improvements. The City will be responsible
for removing any existing structure, foundation and debris from
the Property and will assure that water and sewer services are
stubbed to the boulevard at no cost to Developer.
Section 6. Default.
6.01. Default. The failure to meet any condition of this
Agreement shall be an event of default.
6.02. Remedies. If an event of default occurs and is not
cured within 30 days of receiving written notice of said default,
the non-defaulting party may take one or more of the following
actions:
a. suspend performance under this Agreement;
b. terminate the Agreement, thereby rendering void
any promises or approvals contained in this
Agreement;
Section 7. Notices. Ail notices hereunder shall be in writing
and either delivered personally or mailed by certified mail,
postage prepaid, addressed to the parties at the following
addresses:
City
City of Columbia Heights
590 - 40th Avenue N.E.
Columbia Heights, MN 55421-3878
With copy to:
Barna, Guzy & Steffen
Attn: James D. Hoeft
200 Coon Rapids Blvd., Suite 400
Minneapolis, MN 55433
Developer
Twin Cities Habitat for Humanity
3001 Fourth Street S.E.
Minneapolis, MN 55414
IN WITNESS W/{EREOF, the City and Developer have caused this
Agreement to be executed by their duly authorized officers
effective the day and year first above written.
CITY OF COLUMBIA HEIGHTS
By:
Joseph Sturdevant
Its: Mayor
By:
Mark Winson
Its: Acting City Manager
TWIN CITIES HABITAT FOR HUMANITY
By:
Its:
By:
Its:
STATE OF MINNESOTA )
) SS.
COUNTY OF ANOKA . )
On this day of , 1995, before me, a Notary Public
within and for said County, appeared to me personally known, who,
being by me duly sworn, did say that he is Joseph Sturdevant
named in the foregoing instrument, the Mayor of the City of
Columbia Heights, a municipal corporation under the laws of the
State of Minnesota, and that this instrument was signed as his
free act and deed.
Notary Public
STATE OF MINNESOTA )
) SS.
COUNTY OF ANOKA )
On this day of , 1995, before me, a Notary Public
within and for said County, appeared to me personally known, who,
being by me duly sworn, did say that he is Mark Winson named in
the foregoing instrument, the Acting City Manager of the City of
Columbia Heights, a municipal corporation under the laws of the
State of Minnesota, and that this instrument was signed as his
free act and deed.
Notary Public
STATE OF MINNESOTA )
COUNTY OF )
On this day of , 1995, before me, a Notary Public
within and for said County, appeared to me personally known, who,
being by me duly sworn, did say that he is
named in the foregoing instrument, the
of Twin cities Habitat for Humanity, a
, on behalf of the Twin
cities Habitat for Humanity, and that this instrument was signed
as his free act and deed.
Notary Public
STATE OF MINNESOTA )
) SS.
COUNTY OF )
On this day of , 1995, before me, a Notary Public
within and for said County, appeared to me personally known, who,
being by me duly sworn, did say that he is
named in the foregoing instrument, the
of Twin Cities Habitat for Humanity, a
, on behalf of the Twin
Cities Habitat for Humanity, and that this instrument was signed
as his free act and deed.
Notary Public
g: \munic\jdh\devkI I .hab
EXHIBIT
A
Property
Identification
Numbers:
36-30-24-31-0003
25-30-24-33-0108
25-30-24-33-0116
25-30-24-33-0124
25-30-24-33-0125
CITY COUNCIT, LETTER
Meeting of: March 11, 1996
AGENDA ~ECTIQt~: PUBLIC H~AR~NOS ORI~INATING DEPT.: CITY MA/~AGER
NO: ~ ....... ~Plann~n~ and Zonin~ APPROV~
ITE~: Z~nin~ Ordinance ~en.dmeng~ B~: Tina ¢oodroa.d BY:
The Planning and Zoning Commission reviewed a proposed Ordinance Amendment to
Section 9.112(2)of the Zoning Ordinance that pe~rtains to Conditional Uses in the
"CBD", Central Business District.
The proposed change is in letter "o" and is underlined and highlighted. This change
will allow up to two vehicles to be stored on the lot for sale or for fleet. Other
restrictions included limiting the number of days any vehicle can be displayed on
the lot to fourteen days. Any signage must also be approved by Staff and be within
the vehicle at all times to prevent signage being displayed on the roof of the cars
or elsewhere. I feel confident that, with these limitations, very few businesses
in the Central Business District, other than the Credit Union, will be able to have
"for ~ale" or "fleet" vehicles displayed or left on the lot.
RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1322, there being ample copies
aYailable to the public.
RECOMME~ED MOTION: Move to schedule the second reading of Ordinance No. 1322 for Monday, March
,25, 1996, at approximately 7:15 p,m.
CODICIL ACTION:
ccag0396.no4
ORDINANCE NO. 1322
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS
The City of Columbia Heights does ordain:
Section 9.112(2) of Ordinance No. 853, City Code of 1977, which currently reads as follows, 'to wit:
9.112(2) Conditional Uses
Within any "CBD", Central Business District, no structure or land shall be used for the following uses
except by Conditional Use Permit.
(a) Accessory Structures.
(b) Dwelling units provided:
i) The units do not occupy the first floor.
ii) That a roof, intended for usable space, shall be enclosed by a wall or fence not
less than five (5) feet in height.
(c)
Open sales lots provided that:
i) The lot is surfaced and graded according to a plan submitted by the applicant
and approved by the City Engineer.
ii) The assembly, repair, or manufacture of goods shall not occur within an open
sales lot.
iii) If the operation of the open sales lot be self.operated or automated in total or
in part, a site plan shall be submitted indicating the location of such devices.
iv) There is located thereon a building devoted to and used in such sales use
which is at least as large in floor area as such occupation and use.
(d) Off-street parking lots subject to Section 9.116{2).
(e) Parking ramps.
(f) Public utility structures.
(g) Vending machines (coin-operated), whether they be for service or product, shall be permitted
inside of a building; when located outside of a building, they shall be considered as a building and
conform to all applicable regulations. Should the vending machine be the principal use on the site,
off-street parking shall be provided at a ratio of one (1) space for each two vending devices.
(h) Restaurants, cafes, tea rooms, taverns, bars, provided said design is to only serve customers
seated at tables, counters or booths.
(i) Arcades.
(j) Tennis, racquetball, handball, table tennis and boxing clubs that provide facilities such as
auditorium or bleacher areas for viewing such that exhibitions are possible.
(k) Massage therapist businesses licensed pursuant to Section 5.612.
(I) Daycare centers.
(m) Prepared food delivery establishments.
(n) Pool/Billiard Halls.
Shall hereafter be amended to read as follows:
9.112(2) .Conditional Uses
Within any "CBD", Central Business District, no structure or land shall be used for the following uses
except by Conditional Use Permit.
(a) Accessory Structures.
(b) Dwelling units provided:
i) The units do not occupy the first floor.
ii) That a roof, intended for usable space, shall be enclosed by a wall or fence not
less than five (5) feet in height.
(c) Open sales lots provided that:
i) The lot is surfaced and graded according to a plan submitted by the applicant
and approved by the City Engineer.
ii) The assembly, repair, or manufacture of goods shall not occur within an open
sales lot.
iii) If the operation of the open sales lot be self-operated or automated in total or
in part, a site plan shall be submitted indicating the location of such devices.
iv) There is located thereon a building devoted to and used in such sales use
which is at least as large in floor area as such occupation and use.
(d) Off-street parking lots subject to Section 9.116(2).
(e) Parking ramps.
(f) Public utility structures.
(g) Vending machines (coin-operated) whether they be for service or product shall be permitted inside
of a building; when located outside of a building they shall be considered as a building and conform
to all applicable regulations. Should ti
parking shall be provided at a ratio o!
(h) Restaurants, cafes, tea rooms, t~
seated at tables, counters or booths.
(i) Arcades.
(j) Tennis, racquetball, handball, ta
auditorium or bleacher areas for view
(k) Massage therapist businesses Iici
(I) Daycare centers.
(m) Prepared food delivery establishn
(n) Pool/Billiard Halls.
(o) Car saleslfleet salesladvertism
i) The lot is surfaced ail
applicant and as approved
ii} The "for sale" or "fl
spaces.
iii) No more than two (2)
iv) No "for sale" or "fle~
fourteen (14) days at any
v) Size, type and style of
vehicle at all times and a
~e vending machine be the principal use' on the site, off-street
one (1) space for each two vending devices.
~verns, bars, provided said design is to only serve customers
)le tennis and boxing clubs that provide facilities such as
ng such that exhibitions are possible.
nsed pursuant to Section 5.612.
lents.
nent provided that:
d qraded according to a plan submitted by the
by Staff.
..et" vehicles cannot eliminate required parkinq
cars will be permitted for such use at any time.
~t" vehicle can remain on the lot for more than
one time.
any siqnaqe for such vehicle must be within the
]roved by Staff.
First Reading:
Second Reading:
Date of Passage:
Offered By:
Seconded by:
Roll Call:
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
CITY OF COLUMBIA HEIGHTS
Meeting of= MARCH 11, 1996
AGENDA SECTION: Public Hearings ORIGINATING DEPT.: CITY MANAGER
C ommuni ty Development~;n AP PROV~~.
NO: 6
ITEM: Approve CDBG Fund Transfer' BY: Tina Goodro~a~ BY:
NO: 6.C DATE: March 5, 19~]~
Staff has received agreement with the owner 4613-15 Pierce Street N.E. and 4619-21 Pierce
Street N.E. to purchase each duplex for $70,000. Funding for one duplex will be obtained
from 1995 CDBG funds. In order to do this monies from two 1995 CDBG accounts need to
reallocated. The 1995 Neighborhood Revitalization account has been designated for purchase
of properties, however this account only has $24,188.20 left. The Columbia Heights
Rehabilitation account has $95,761.00 remaining and I amproposing to transfer $70,000 from
this account into the Neighborhood Revitalization account to cover the expense of the
purchase of one duplex. The other duplex will be paid for with HOME funding dollars. It
should be noted that in the 1996 CDBG application we are requesting and should receive
close to $90,000 for the Rehabilitation account and when those funds are available in July
staff in the Community Development Department will be able get that'allocation out to the
community through the CDBG loan program. In addition to this the HOME funds for 1995 to
be used for housing rehabilitation are available until 1996 CDBG funds are released.
In order to transfer funds from one CDBG account to another a public hearing must be held;
with formal request for the transfer made to the County after the hearing.
RECOMMENDED MOTION: Move to approve the transfer of $70,000 from the 1995 CDBG Housing
Rehabilitation account into the Neighborhood Revitalization account to cover expense of the
purchase of one duplex.
COUNCIL ACTION:
bt\council.for
Housing & Redevelopment Authority
of Columbia Heights
Commi~eionm'~
Eu..~ebk. m Heintz
P~rt~ Jindra
RIc~erd Dustin
DocaJd d. M~n, Jr.
590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857 · (612) 782-2854
CURRENT CDBG/HOME PROGRAM STATUS
12/29/95
1. 1994 CDBG/HOME PROGRAM (7/1/94 to 12/31/95)
Project Name CDBG HOlVlE HRA Total Amt Used' Balance
428 Public Service
16,110 0 0 16,110 15,798.61 311.39
430 Neighborhood
Revitalization 219,000 0 0 219,000 202,902.43 16,097.57
453 Housing *
Rehabilitation 51,152 120,000 0 171,152 32,965 138,187
TOTAL 286,262 120,000 0 406,262 251,666.04 154,595.96
* Duplex Renovation
2. 1995 CDBG/HOME PROGRAM (7/1/95 to 12/31/96)
Project Name CBDG HO1V[E HRA Total Amt Used Balance
528 Public service 18,742 0 0 18,742 2,928.19 15,813.81
530 Neighborhood
Revitalization 120,000 0 0 120,000 95,811.80 24,188.20
553 Housing *
Kehabilkation 95,761 100,000 0 195,761 23,188.36 172,572.64
TOTAL 234,503 100,000 0 334,503 121,928.35 212,574.65
* Duplex Renovation .
Equal Opportunity Employer
Equal Housing Opportunity Agency 1~'
.... REV I SED
CITY COUNCIL LETTER
MEETING OF: MARCH 11, 1996
AGENDA SECTION: oRDINANCES & ORIGINATING DEPT.: CITY MANAGER
RESOLUTIONS FINANCE APPROVAL
NO.:
ITEM: RESOLUTION AMENDING 1996 BY: WILLIAM ELRITE BY:
BUDGET FOR ENCUMBRANCES
As part of the annual year-end auditing process, all open purchase orders and contracts are
reviewed for encumbrances. Encumbrances are items that were budgeted in the 1995 budget,
ordered in 1995, but will not be received until 1996. As part of the audit process, these items
are recorded on our financial records as encumbrances. In the annual financial report, the total
value of these items will be reported as a reserve to fund balance. When the items are received
and paid for, the payment will come out of the 1995 fund balance reserves. Since they were
anticipated to be ordered and received in 1995, funds were not included in the 1996 budget for
these items. The attached resolution on encumbrances increases the 1996 budget by the
appropriate amount for the year-end encumbrances.
It should be noted that this is not an increase in overall City spending, but is simply increasing
the 1996 budget for the items that were budgeted and ordered in 1995 but will not be received
until 1996.
RECOMMENDED MOTION:
copies available to the public.
RECOMMENDED MOTION:
encumbrances.
Move to waive the reading of the resolution, there being ample
Move to adopt Resolution 96-30 amending the 1996 budget for
WE:dn
9603053
Attachment
COUNCIL ACTION:
RESOLUTION NO. 96- 30
AMENDING 1996 BUDGET FOR ENCUMBRANCES
WHEREAS, the City Council of the City of Columbia Heights on December 11, 1995, passed Resolution
95-83 adopting a budget for 1996 and;
WHEREAS, several expenditures that were projected to be incurred in the 1995 budget will not be
incurred until 1996;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the
1996 budget be amended by the following increases, with the increases coming from the 1995 fund
balances/retained earnings:
General Fund
Water Fund
Sewer Fund
Garage Fund
Capital Equipment Fund
Encumbrances
10,283:43
4,335.58
3,273.67
7,995.00
17,040.00
Passed this
Offered By:
Seconded By:
Roll Call:
day of
,1996
Joseph S. Sturdevant, Mayor
Jo-Anne Student, Council Secretary
960.2053
CITY OF COLUMBIA HEIGHTS
OPEN ENCUMBRANCES
DECEMBER 31, 1995
GENERALFUND
Police
101.42100.5170
101.42100.4395
11303 SOS Office Furniture - Desk & Peninsula
11303 SOS Office Furniture - Desk & Peninsula sales tax
Total Police
Recognition/Special Events
101.45050.4200 11186 Minnesota Playground Inc- Flower Containers
101.45050.4200 11556 I PC Printing - Cards
101.45050.4395 11186 Minnesota Playground Inc - Flower Containers sales tax
101.45050.4395 11556 IPC Printing - Cards sales tax
Total Recognition/Special Events
Murzyn Hall
101.45129.2010
101.45129.2010
101.45129.5170
101.45129.4395
101.45129.4395
101.45129.4395
11497 Superior Products - Chairs
11495 P M Johnson's C-O - Tables
11480 Modern Bin - Corner Unit
11497 Superior Products - Chairs sales tax
11495 P M Johnson's C-O - Tables sales tax
11480 Modern Bin - Corner Unit sales tax
Total Murzyn Hall
Parks
101.45200.2171
101,45200.2171
101.45200.5120
101.45200.5180
101.45200.4395
101.45200.4395
101.45200.4395
11390
11492
11281
11061
11390
11492
11061
Anglea Turf Concepts Inc - Mound Builder
Reliable Racing Supply - Poly Fence
Bacon Electric - Fixtures
Flanagan Sales Inc - Trash Container
Anglea Turf Concepts Inc - Mound Builder sales tax
Reliable Racing Supply - Poly Fence sales tax
Flanagan Sales Inc - Trash Container sales tax
Total Parks
GRAND TOTAL GENERAL FUND
CAPITAL REPLACEMENT FUND 431
Streets
431.43121.5150
431.43121.4395
10985 J-Craft Inc - Dump Box
10985 J-Craft Inc - Dump Box sales tax.
Total Streets
TOTAL CAPITAL REPLACEMENT FUND 431
WATER UTILITY
601.49430.2160
601.49430.4395
601.49449.5120
601.49449.5170
601,49449.5170
601.49449.4395
11493 Davies Water Equipment - Pins
11493 Davies Water Equipment - Pins sales tax
11357 Empirehouse - Replace windows
11464 Midwest Business Products - Chair
11480 Modern Bin - Desk
11480 Modern Bin - Desk sales tax
GRAND TOTAL WATER UTILITY FUND
$1,190.00
77.35
1,267.35
2,563.00
125,00
130.98
8.13
2,827.11
495.00
940.00
224.40
32.18
61.10
14.59
1,767.27
169.00
1,850.00
1,525.00
707.00
10.99
117.00
42.71
4,421.70
10,283.43
16,000.00
1,040.00
17,040.00
17,040.00
1,003,75
65.24
3,046.00
108.85
105.50
6.24
4,335.58
SEWER UTILITY
602.49499.5120 11357 Empimhouse - Replace windows
602.49499.5170 11464 Midwest Business Products ~ Chair
602.49499.5170 11480 Modern Bin - Desk
602.49499.4395 11480 Modern Bin - Desk sales tax
602.49499.4395 11464 Midwest Business Products, Chair sales tax
GRAND TOTAL SEWER UTILITY FUND
'CENTRAL GARAGE
701.49950.5120 11249 RJ MillerPlumbing-Pipe Replacement
701.49950.5120 11443 RJ MillerPlumbing-Pipe Replacement
GRANDTOTALCENTRALGARAGEFUND
3,046.00
108.85
105.50
6.24
7.08
3,273.67
5,565.00
2,430.00
7,995.00
GRAND TOTAL CITY
$42,927.68
CITY COUNCIL LET'PER
MEETING OF: MARCH 11, 1996
AGENDA SECTION: ITEMS-FOR-.C0NSl DERATI 01~ ORIGINATING DEPT.: CITY MANAGER
0RD ! NA~CES/RESOLUT I 0NS FINANCE APPROVAL
NO.: '~. ENCUMBRANCES BY: wlnnI~c~ BY:~/~~'~-
ITEM: RESOLUTION AMENDING 1996
BUDGET FOR
DATE: MARCH"5, 1996
t)
As part of the annual year-end auditing process, all open purchase orders and contracts are
reviewed for encumbrances. Encumbrances are items that were budgeted in the 1995 budget,
ordered in 1995, but will not be received until 1996..As part of the audit process, these items
are recorded on our financial records as encumbrances. In the annual financial report, the total
value of these items will be r~ported as a reserve to fund balance. When the items are received
and paid for, the payment will come out of the 1995 fund balance reserves. Since they were
anticipated to be ordered and received in 1995, funds were not included in the 1996 budget for
these items. The attached resolution on encumbrances increases the 1996 budget by the
appropriate amount for the year-end encumbrances.
It should be noted that this is not an increase in overall City spending, but is simply increasing
the 1996 budget for the items that were budgeted and ordered in 1995 but will not be received
until 1996.
RECOMMENDED MOTION:
copies available to the public.
RECOMMENDED MOTION:
encumbrances.
WE:dh
9603053
Attachment
Move to waive the reading of the resolution, there being ample
Move to adopt Resolution 96-~o amending the 1996 budget for
COUNCIL ACTION:
RESOLUTION NO. 96-30
AMENDING 1996 BUDGET FOR ENCUMBRANCES
WHEREAS, the City Council of the City of Columbia Heights on December 11, 1995, passed Resolution
95-83 adopting a budget for 1996 and;
WHEREAS, several expenditures that were projected to be incurred in the 1995 budget will not be
incurred until 1996;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the
1996 budget be amended by the following increases, with the increases coming from the 1995 fund
balances/retained earnings:
Encumbrances
General Fund 27,323.43
Water Fund 4,335.58
Sewer Fund 3,273.67
Garage Fund 7,995.00
Passed this
Offered By:
Seconded By:
Roll Call:
day of ,1996
Joseph S. Sturdevant, Mayor
Jo-Anne Student, Council Secretary
9603053
CITY OF COLUMBIA HEIGHTS
OPEN ENCUMBRANCES
DECEMBER 31, 1995
GENERALFUND
Police
'i01.42100.5170
101.42100.4395
11303 SOS Office Furniture - Desk & Peninsula
11303 SOS Office Furniture - Desk & Peninsula sales tax
Total Police
Streets
101.43121.5150
101.43121.4395
10985 J-Craft Inc - Dump Box
10985 J-Craft Inc - Dump Box sales tax
Total Streets
R_ e_c_o_g n itio n/Spe_cial Events
101.45050.4200 11186 Minnesota Playground Inc - Flower Containers
101.45050.4200 11556 I PC Printing - Cards
101.45050.4395 11186 Minnesota Playground Inc - Flower Containers sales tax
101.45050.4395 11556 IPC Printing - Cards sales tax
Total Recognition/Special Events
M~Ez_y_n Hall
101.451~.2010
101.45129.2010
101.45129.5170
101.45129.4395
101.45129.4395
101.45129.4395
11497 Superior Products - Chairs
11495 P M Johnson's C-O - Tables
11480 Modern Bin - Corner Unit
11497 Superior Products - Chairs sales tax
11495 P M Johnson's C-O - Tables sales tax
11480 Modern Bin - Corner Unit sales tax
Total Murzyn Hall
Parks
101.45200.2171
101.45200.2171
101.45200.5120
101.45200.5180
101.45200.4395
101.45200.4395
101.45200.4395
11390
11492
11281
11061
11390
11492
Anglea Turf Concepts Inc - Mound Builder
Reliable Racing Supply - Poly Fence
Bacon Electric - Fixtures
Flanagan Sales Inc - Trash Container
Anglea Turf Concepts Inc - Mound Builder sales tax
Reliable Racing Supply - Poly Fence sales tax
11061 Flanagan Sales Inc - Trash Container sales tax
Total Parks
GRAND TOTAL GENERAL FUND
$1,190.00
77.35
1,267.35
16,000.00
1,040.00
17,040.00
2,563.00
125.00
130.98
8.13
-' '--2~§27. tl
495.00
940.00
224.40
32.18
61.10
14.59
1,767.27
169.00
1,850.00
1,525.00
707.00
10.99
117.00
42.71
4,421.70
27~323__.4~_
WATER UTILITY
601.49430.2160
601.49430.4395
601.49449.5120
601.49449.5170
601.49449.5170
601.49449.4395
11493 Davies Water Equipment - Pins
11493 Davies Water Equipment - Pins sales tax
11357 Empirehouse - Replace windows
11464 Midwest Business Products - Chair
11480 Modern Bin - Desk
11480 Modern Bin - Desk sales tax
GRAND TOTAL WATER UTILITY FUND
1,003.75
65.24
3,046.00
108.85
105.50
6.24
~3~5.~8
SEWER UTILITY
602.49499.5120 11357 Empirehouse - Replace windows
602.49499.5170 11464 Midwest Business Products - Chair
602.49499.5170 11480 Modern Bin - Desk
602.49499.4395 11480 Modern Bin - Desk sales tax i
602.49499.4395 11464 Midwest Business Products -'Chairsales tax
GRAND TOTAL SEWER UTILITY FUND
CENTRAL GARAGE
701.49950.5120 11249 RJ MillerPlumbing-Pipe Replacement
701.49950.5120 11443 RJ MillerPlumbing-Pipe Replacement
GRANDTOTALCENTRALGARAGEFUND
3,046.00
108.85
105.50
6.24
7.08
3,273.67
5,565.00
2,430.00
7,995.00
GRAND TOTAL CiTY $42,927.68
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: ITEHS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER
NO: V BID CONSIDERATION Recreation A~PROVA~,
ITEM: City Newsletter Printing QUotations BY: Randy Quale ~ BY:~/~ ,,I J ~
for 1996 ~ ) Recreation Director DAT
NO: 7. · / DAT .: /5/96
On September 8, 1995 the City Council authorized the Mayor and City Manager to enter into an
agreement for the printing of the "Heights Happenings" and "Heights Highpoints" City
newsletters. It is my understanding that this agreement covers the printing of the City
newsletters through 1996. The low quotation for the "Heights Happenings" was submitted by
Rapid Graphics in the amount of $4,779.00. IPC Printing submitted the low quotation for the
"Heights Highpoints" in the amount of $2,975.74.
Due to an increase in number of the pages from 16 to 24, the cost for printing the 1996
spring/summer "Heights Happenings" newsletter has increased. To minimize the increase, the
1996 spring/summer newsletter will be printed in two colors as opposed to three colors, and
the cost of performing color separations will be completed in-house. The price quotation
submitted by Rapid Graphics for the 24 page, two color 1996 spring/summer newsletter is
$5,718.00 (including postage).
The "Heights Happenings" newsletter is formatted for the City's programming and time-dated
information. On the other hand, the "Heights Highpoints" newsletter is used to discuss and
inform the citizenry of a specific topic or current event in the city. The newsletters are
compiled in-house by Janice McGhee-Fetzer at the Recreation Department using desk-top
computer publishing software. The 1996 spring/summer newsletter will utilize a new booklet
format which will improve the typesetting and layout capabilities.
RECOMMENDED MOTION: Move to approve the low quotation of Rapid Graphics in the amount
of $5,718.00 for the printing of the 1996 spring/summer "Heights Highpoints" City
newsletter, with funds being appropriated from fund 101-45050-3440, and authorize the
Mayor and City Manager to enter into an agreement for the same.
COUNCIL ACTION:
ADMIN: CCNEWSLETTE~
Graphzcs
Mailing
781-6931
CUSTOMER QUOTATION REQUEST
Date: August 21, 1995
Company: City of Columbia Heights
Contact: Janice
WE ARE PLEASED TO QUOTE ON THE FOLLOWING BASED UI"ON INFORMATION RECEIVED.
QUOTATION IS SUBJEC"'r.TO CORRECTION UPON FINAL REc. i=.IPT OF COPY ..... .
Item Description Quantity Price Notes
Heights P~tlng
Happenings 16 pages 9700 $31:10.00
Newsletter 3 Color
Postage 9472 $1184.00
3500 Extra 0£4 pages ~ ,
TOTAL $4779.00
Thank you for the opportuni{y to quote on the above.
Warren Kapsner
CITY COUNCIL LETTER
Meeting of: 3/11/96
AGENDA SECTION: ITEMS FOR CONS I DERAT I ON ORIGINATING DEPARTMENT: CITY MANAGER
NO. B ! D CONS ! DERATI ON PUBLIC WORKS
ITEM: AUTHORIZATION TO PURCHASE SERVICE BY: M. Winson BY'
NO. BODY FOR UNIT #305 REPLACEMENT DATE: 3/5/96 DA~E:
On January 22, 1996, the City Council authorized the purchase of a 1996 Ford F250 3/4 Ton Pickup off the State Contract to replace
Unit #305. This pickup will require a service body to replace the standard box.
Staff requested quotes from five suppliers. Five quotations were received.
VENDOR BASE BID.
ABM Equipment $ 5,711.00
Crysteel $ 6,270.00
Truck Utilities $ 6,474.00
Twin City Truck Equipment $ 6,500.00
L-Z Company $ 7,822.00
The low bid of $5,711.00 from ABM Equipment, plus the cost of the truck ($14,600), gives a total of $20,311. The budgeted amount
for this unit is $25,000.
RECOMMENDED MOTION: Move to authorize the purchase of a service body for Unit #305 Replacement from ABM Equipment
based on their low qualified responsible quotation in the amount of $5,711.00 plus tax, with funds to be appropriated from Fund 434-
49950-5150; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same.
MAW:jb
96-119
COUNCIL ACTION:
Page'5
CITY OF COLUMBIA HEIGHTS
INFORMAL QUOTATION REQUEST
SERVICE BODY AND RELATED EQUIPMENT
INSTALLED COMPLETE ON
1996 FORD 3/4 TON 4 X 2 STYLESIDE PICKU~
TOTAL QUOTE $ 5~711.00
SALES TAX (6.54)
$ 371.22
TOTAL BID
DELIVERY, A.R.O.
$ 6,082.22
75 - 90 DAYS ARO
We understand that this quotation may not be withdrawn for a period of forty-
five (45) days from the date of submittal.
COMPANY:
ADDRESS:
TELEPHONE:
SIGNATURE:
TITLE:
DATE:
ABM EQUIPMENT & SUPPLY,. INC.
333 2ND STREET NE
SALES C~R~D-I NAT OR
/DEAN MERILLAT
2/12/96
Please return to:
City of Columbia Heights
637 38th Avenue N.E.
Columbia Heights, HN. 55~21
QUOTATION MUST BE RETLTRNED BY: MARCH 4, 1996
Please call Tom Hosch or Steve Synowczynski at 782-2895, with any questions
you may have.
CITY COUNCIL LETTER
Meeting of: 3/11/96
AGENDA SECTION: ITEMS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER
NO. 7' Bid 6ons'i'derati'on PUBLIC WORKS T~
ITEM: AUTHORIZATION TO PURCHASE PLOTTER BY: M. Winson BY:
NO.~, ~ · ~) DATE: 3/4/96 DA
On. January 8, 1996, Council authorized staffto seek bids for a color ink jet plotter. Specifications were sent to five vendors. Four bids
were received for the bid opening on Wednesday, February 28, 1996, at 9:00 A.M.
The specifications included an option to trade in the Calcomp 1025 pen plotter. The low bid including trade-in was submitted by Copy
Equipment, Inc. for $5,750.00. A total of $7,500 is budgeted in line item 101-43100-5170. A copy of the Bid Tabulation is attached.
RECOMMENDED MOTION: Move to authorize staff to purchase an HP Design Jet 750C Color Plotter and trade-in a Calcomp 1025
pen plotter to Copy Equipment, Inc. based upon their low, qualified, responsible bid in the amount of $5,750.00 with funds to be
appropriated from line item 101-43100-5170; and, authorize the Mayor and City Manager to enter into an agreement for the same.
MAW:jb
96-116
Attachment
COUNCIL ACTION:
o
· Bm Op .mNO
WEDNESDAY,
PROPOSAL
CITY OF COLUMBIA I-SFJGHTS
HP DESIGNJET 750C coLoR. PLO'ITER
FEBRUARY 28, 1996; 9:00 A.M.
The Undersigned as bidder, hereby proposes and agrees to enter into a ContraCt with the'~i¢ bf
. Columbia Heights, Minnesota, to supply all the items listed under the Equipment Specification,
i '~:'77}i all in accordance with the Request-for Bid he City of Columbia Heights, Minnesota,
, ),: for the following sum: ' .:,:";?::~i:i , , .,. .: :'. :-i:};;'
"1: ;iI-IP~'E~siffiet 750C Color Plotter, M°i C3196A (A't:E'size) ';~?'$ ~'/x~"O : ::it;:.
~' ,~ mc,~,nn . .,- - ,. ,,.:.--, .,>.,,..., ..... :, · .... · ...... -,.
..7~ . :, } , , ,,,~.. ~;'~.- , ~, . , .. .~ ~.~..~ ,~-~%. , .... .. .: · . . , . . . ~ . ..
. . .,. ,., .~I., ·' LJellYery ail(1 ,,~¢t-up ,...jf;,,],:i .'~..~,';~[.~,., .:.i'.%;; · ..-.: .... ......... . ............. ,.. ........
, .... . ... ~.~;~,: .- .. . -i;.~-..~{i~· ~.~;,i:v..., . . ·
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:-'-~ ;..:k~.>.' ..~;'.l'~.~.'..........:~..:,~x. ~¢,4~,,',.-' ...L:, ~:,q~:.~.,v-5.'~..2~'~e~'~*..-.,;~,~z.,.... 5,. ...... · , [.' ' :. "'."' ·
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cost for serVice/Mainien~e' Agre~mentin 1996:'
PROPOSAL - PLOTTER PAGE 2
This proposal is submitted after careful study of the Request for Bid and from a personal
knowledge of the conditions at the site, which knowledge was obtained from our own sources
of information and not from any official or employee of the City.
It is understood and agreed that this Proposal cannot be withdrawn within s/xty (60) days after
scheduled time for receipt of bids.
Legal r(/ame of~ers{~n, Firm or Corporation
~:., (Print or type'name)
"Address
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CITY COUNCIL LETTER
Meeting of: 3/11/96
AGENDA SECTION: ! TEMS FOR CONS I DERAT I ON ORIGINATING DEPARTMENT: CITY MANAGER
NO. 7 BID CONSIDERATION PUBLIC WORKS T ,' ~~~
ITEM: TREE REMOVAL IN LABELLE PARK BY: M. Winson
BY:
NO. 7' ~ ~)# DATE: 3/5/96 DA
On FebrumT 26, 1996, Council authorized staffto obtain quotes for tree removal in LaBelle Park. The City Forester met with three tree
removal companies and obtained quotes for the proposed work.
RECOMMENDED MOTION: Move to award a portion of Project #9533 East Bank Stabilization Program, to Bluemel's Tree and
Landscape Service, based upon their low, qualified, responsible quote in the amount of $3,450.00 plus tax, with the funds to be
appropriated from Fund #412-59533-3050.
MAW:jb
96-121
COUNCIL ACTION:
'CITY OF COLUMBIA HEIGHTS
INF 0P~AL QUOTATION
FOR Tree Removal - Location LaBelle Park
DATE 2/20/96
We the undersigned, agreed to perform work and/or furnish material in compliance
with the following specifications:
General Specifications:
LaBelle East Bank - Location - from old. bridge to 40th Ave.
Pnoject: ~1) .Widen pathway, 2) Daylight area between the path and the pond,
3) Remove dead trees from the area east of the path.
LaBelle South B~nk - Location - from east path to west path
Project: 1) Remove dead trees and 25% of the others.
See Lauren McClanahan if you have any questions.
Basis of Award:
Award shall be based upon, but not limited to, the factors of price; delivery, or
completion date, and th~ City's knowledge of and experience with the bidder's past
performance and product.
Proposal:
QUOTATIONS MUST BE RETURNED BY
ASAP
Ne understand that this quotation may not be withdrawn for a period of thirty (BO)
days from the date of submittal.
Date
Firm Name
Address
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER'S
~ OTHER BUSINESS CITY MANAGER' S APPROVAL //
No: ,/
ITEM: APPROVAL OF CONVEYANCE AGREEMENT WITH BY: M. WINSON BY:EMF~~,
THE METROPOLITAN COUNCIL FOR THE DATE: 3-7-96 DAT
'7. C. I%
Attached is a copy of the Conveyance Agreement jointly prepared by legal counsel for both the
City and the Metropolitan Council. The agreement would transfer ownership of the existing
sanitary sewer trunk line shown on Exhibit A as "Line 1". This line would then be the
Metropolitan Council Interceptor line to serve Hilltop. The Metropolitan Council will be
responsible for all maintenance and repair of this line.
In return, the City will receive from the Metropolitan Council $330,413.72 for purchase of the
line. The Metropolitan Council will pay this amount in equal annual installments over 15
years at 4% interest. The payment will be in the form of a credit to the City's sewer
services charge from the Metropolitan Council.
Additionally, the City will receive $26,903.35 as reimbursement for operation and maintenance
of this line during the period January 1, 1990 to December 31, 1995. This payment will be in
the form of to the City.
The City of Hilltop will be reviewing the proposed sewer use agreement for the other lines
utilized by Hilltop within the next month. This is the agreement recently reviewed by the
Council. As soon as this sewer use agreement is approved by Hilltop, it will be brought to
the Council for consideration.
It is recommended that the City Council approve the Conveyance Agreement with the Metropolitan
Council at this time.
RECO~IENDED MOTION: Move to approve the Conveyance Agreement for the interceptor line serving
Hilltop between the City and the Metropolitan Council and furthermore, to authorize the Mayor
and City Manager to enter into the Agreement.
COUNCIL ACTION:
CONVEYANCE AGREEMENT
This Agreement is made and entered into by and between the Metropolitan Council
(hereinafter called the "Council") and the City of Columbia Heights (hereinat~er called the
"Municipality"), each acting by and through its duly authorized officers.
THE ABOVE-NAMED PARTIES hereby agree as follows:
Se~ion 1. I~CITALS.
a. The Council on September 28, 1989 approved the former Metropolitan Waste
Control Commission's (hereinaRer called the "MWCC") 1990 - 2010 Implementation Plan which
identified a Columbia Heights trunk sewer as a facility to be acquired for use as a metropolitan
interceptor.
b. In 1993, the MWCC, by Resolution No. 95-140, determined to assume the
ownership of the interceptor and necessary appurtenances thereto described in Section 2 hereof
and owned and operated by the Municipality, and authorized entry into an agreement with the
City of Columbia Heights for the acquisition of the Columbia Heights Trunk Sewer as a
metropolitan interceptor.
c. Pursuant to Minnesota Laws, Chapter 628, Article 2, {}4, the MWCC was
abolished effective July 1, 1994 and its duties and responsibilities transferred to the Council. The.
Council is the successor entity to the MWCC with respect to all the MWCC's property, interests,
obligations, and rules.
d. Minnesota Statutes {}473.511 authorizes the Council, at any time at~er January 1,
1970, to assume ownership of and require.any local government unit to transfer to it, any existing
interceptors or treatment works needed to implement the Council's comprehensive plan for the
collection, treatment and disposal of sewage in the metropolitan area.
Section 2. TRANSFER OF INTERCEPTOR.
The Municipality will transfer to the Council by quit claim deed or other appropriate
instruments of conveyance, effective as of January 1, 1996 and in a form satisfactory to the
Council, all of its right, title and interest in and to the interceptor and all necessary appurtenances
thereto described on Exhibit A attached hereto and made a part hereof, and any permits, licenses,
easements, and other property rights which it has and which are necessary for the location, access
to, operation and repair of such interceptor All property, real and personal described in Exhibit A
attached hereto is hereinaRer referred to as the "InterCeptor''. The Interceptor to be acquired is
shown diagrammatically as Line 1 in the map attached as part of Exhibit A.
Promptly after the transfer of the Interceptor, the Municipality will also provide the
Council will copies of any as-built and/or record drawings of the Interceptor which it may have in
its possession or access to. Such as-built and/or record drawings will be provided to the Council
in both paper form and, if available to the municipality, electronic form.
The parties to this agreement acknowledge and agree that, to the best of their knowledge,
the Interceptor is located completely within Municipality right-of-way and that it is not located on
any public or private property. The Municipality grants the Council the right to operate and
maintain the Interceptor in Municipal right of way. If in the future it is determined that the
Interceptor is located on public or private property either through fee ownership, easement,
permit or other authorization, the Municipality agrees that it will promptly transfer such property
right to the Council for the purposes of purposes of operating and maintaining the Interceptor.
Section 3. CONDITION OF INTERCEPTOR.
The Municipality will convey and Council agrees to accept the Interceptor in "as is"
condition, i.e., the condition the Interceptor is in as of the effective date of this Agreement. All
costs for repairs to the Interceptor after January 1, 1996 will be the responsibility of and borne by
the Council unless reconveyed to the Municipality pursuant to Section 7.
Section 4. FFNANCING OF CAPITAL COSTS.
Effective lanuary 1, 1996 the Council will acquire the Interceptor from Municipality for
the price of $330,413.72. The Council will pay to the Municipality the above amount for the
Interceptor in equal annual installments over a period of fifteen(15) years at 4% interest in
accordance with the Schedule attached hereto and made a part hereof as Exhibit B.
In accordance with the Schedule attached as Exhibit B, the payments made by the Council
will begin in the year 1996 and end in the year 2010 and will be in the form of an addition by the
Council to the Municipality's Current Value Credit (as reflected in the Council's annual statement
of sewer service charges) owed by the Council to the Municipality by the amounts shown in
Exhibit B, Third Column ("TOTAL"). This addition to current value credit reflects both principal
and interest payments for the Interceptor.
The Current Value Credit Schedule as shown in Exhibit B, Last Column (''GRAND
TOTAL") reflects the outstanding capital payments owed to the Municipality by the Council after
conveyance of the Interceptor.
Section 5. WARRANTS AND CERTIFICATIONS
Municipality hereby warrants 'and certifies that:
a. There are no outstanding bonds or other debt issued by Municipality or any other
entity which provided funds to pay costs of construction or betterment of Interceptor.
b. Municipality did not receive any federal grants to pay costs of construction or
betterment of the Interceptor.
c. Municipality has made payment in full for all labor, materials, machinery, fixtures
or tools furnished within 120 days immediately preceding the date of this Agreement in
connection with construction, alteration, or repair of the Interceptor.
- 9. -
d. Municipality owns the Interceptor free and dear of any and all claims by other
municipalities or entities.
Section 6. MAINTENANCE AND OPERATION PAYMENT.
It was the intent of the parties to this Agreement to have conveyed the Interceptor and
property rights described in Exhibit A hereto on January 1, 1990. However, such conveyance has
been delayed due to ongoing litigation involving the parties to this agreement and the City of
Hilltop. The Council agrees to make the additional payment described in this section in
recognition of the parties' intention to convey ownership of the Interceptor on January 1, 1990.
In addition to the acquisition price stated in Section 4 of this Agreement, Council will pay
to Municipality the sum of $26,903.35 for the Municipality's maintenance and operation of the
Interceptor during the period January 1, 1990 through December 31, 1995. The Municipality
agrees that the amount set forth above for maintenance and operation represents full and complete
payment by the Council for all costs incurred by the Municipality in maintaining and operating the
Interceptor during the period January 1, 1990 through December 31, 1995.
The Municipality agrees that it will indemnify and hold harmless the Council, its board
members, officers, employees, agents, predecessors, and successors from and against all claims,
damages, losses, and expenses, including without limitation attorney's fees, arising out of or
resulting from (1) the Municipality's maintenance and operation of the Interceptor during the
period January 1, 1990 through December 31, 1995, and (2) claims by any other municipality or
entity of ownership of, or rights of any nature in, the Interceptor.
Section 7. RETURN OF INTERCEPTOR.
The Council agrees to reconvey to the Municipality and the Municipality agrees to accept
the Interceptor or any part of it when the Council determines it is no longer needed for the
metropolitan disposal system. Upon the date of any such reconveyance, the Municipality shall
become obligated to pay to the Council an amount equal to the amount the Council has paid to
Municipality for the Interceptor, i.e. $330,413.72, minus depreciation of the Interceptor at one
and one-half percent (1-1/2%) per year until the Interceptor has been fury depreciated over an
eighty year life period of the Interceptor; provided that if the Municipality is entitled to additional
credit which has not yet been allowed by the Council, the Municipality shall not be required to pay
such amount to the Council in cash to the extent that the Municipality's credit not yet allowed can
be reduced by the amount owed to the Council.
If the Council determines to reconvey the Interceptor pursuant to this section, the Council
will reconvey and the Municipality agrees to accept the Interceptor in "as is" condition, i.e., the
condition the Interceptor is in as of the date of the deed or other instrument reconveying the
Interceptor. Ail costs for repairs tO the Interceptor will be the responsibility of and borne by the
Municipality after the reconveyance.
- :3 -
Section 8. EFFECTIVE DATE.
This agreement is effective on the date on which the last signatory executes the agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized officers on the dates set forth below.
CITY OF COLUMBIA HEIGHTS
Date:
By:
Title:
Date:
By:
Title:
METROPOLITAN COUNCIL
Date: By:
Regional Administrator
- 4 -
EXHIBIT A
The City of Columbia Heights sewer from its connections with the
City of Hilltop on 47th-1/2 Avenue at Monroe Street northerly and
thence southwesterly to intersect with Commission interceptor 4-
FR-440 at 2nd Street and 45th Avenue,
00000000000~~
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CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER'S
OTHER BUSINESS CITY MANAGER'S APPROVAL
NO: , /~ .A
ITEM: bIEMBERSHIP DUES IN NORTH METRO MAYORS BY: MARK A. WINSON BY:~/~
NO: , ·
Attached is a billing statement for the 1996 membership dues to the North Metro Mayors
Association in the amount of $10,672. The 1995 dues schedule amounted to $11,766.
I would recommend highly continuing our participation in the North Metro Mayors Association.
NMMAhas been instrumental in bringing to light the issues associated with housing problems
in the inter=ring and northern suburbs. The organization was originally organized to address
transportation funding disparities int he northern suburbs.
The Mayor and City Manager actively participate in the association and serve on its
legislative committee. We will keep you apprised of the work of this committee and others
that have a direct impact on our community.
RECOMMENDED MOTION: Move to authorize the payment of $10,672 to the North Metro Mayors
Association for payment of the City's 1996 membership dues.
COUNCIL ACTION:
NORTH METRO MAYORS ASSOCIATION
BILL TO:
Mr. Pat Hentges
City Manager
590 40th Avenue NE
Columbia Heights, MN 55421
, DATE INVOICE #
12/21/95 9500027
DESCRIPTION AMOUNT
1996 North Metro Mayors Association Dues
SUBTOTAL
10,672.00
10,672.00
Please remit payment to:
North Metro Mayors Association
TOTAL
10,672.00
8525 EDINBROOK CROSSING, 5UIT£ 5, BROOKLYN PARK, MINNESOTA 55443
TELEPHONE 612-493-5! t5 FAX 612-424-!
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER_
NO: 7' OTHER BUSINESS Planning and Zoning, AP~R~V~AL. f/
ITEM: Appeals ~ ~ ~)-- lO) BY: Tins Goodroad~ BY: ~
NO: Lynde Investment DATE: March 7, 1996
The Planning and Zoning Commission reviewed the appeal request of the City Council's
decision to revoke the rental licenses for the multiple dwellings at various
addresses within the City. The owner, in his appeal application, claims that the
code violations are substantially completed and that the compliance orders fall
outside of the authority of this ordinance.
This issue with Lynde Investment began at the first City Council meeting in January
of 1996 when the City Council gave Lynde Investment thirty (30) days to make repairs
and pay the fines on eight properties. After that thirty days, the City Council
revoked the licenses after a public hearing based on the fact that not enough work
was completed.
The Planning and Zoning Commission reviewed all of the cases and the backround
information from the Fire Department for each address. A summary of each property
is enclosed which itemizes what is left to complete. In addition to this, please
review a memo from Assistant Fire Chief DeMars regarding total outstanding fees for
each property and a memo from Inspector Matt Field regarding requirements for solid
core doors.
At the meeting, at least fifteen tenants from these properties spoke of their
concerns over the revocation.
Please refer to this City Council letter as an overview for each case. The
information that I list for each property on which the Planning and Zoning
Commission ~ade their recommendation will be listed in the following City Council
letters for each individual address.
COUNCIL ACTION:
ccag0396.no7
Date
FIklNG FEE:'$ 25.00
2/14/96
BUILDING INSPECTION DEPARTMENT
BOARD OF APPEALS
APPLICATION FOR HEARING
ADDRESS OF PROPERTY
4060 4th St. N.E.
LEGAL DESCRIPTION
Owner
Name
Lynde Investments
Appellants
John W. Tackett, Attorney for
Name LyDde Tnve~%m~ntn
Address 9801 Oak Ridge itt., Minne~onka
Address 142'2 we~t T,~>~ n~_: ~qpn_ Mpls
Phone 55303 (612) Phone 55408 (612) R21-n52R
STATEMENT:, It is requested that the Columbia'Heights APpeals Board
schedule a hearing on an appeal from the dec~s)on of the Building
Inspection Department to:
Revocation of rental lic~ns~
This appeal is based on the followin9 factors:
nature of 'A~pel lant
hn W. Tackett. Atty. for Lynde Investments
,. i ved by:
l~Io~qE: ((512) 821-05:28
JOHN W. TACKETT
Attorney At Law
1422 WEST LAKE STREET
SUITE 320, RAINBOW BLDG.
MINNEAPOLIS, MN 55408
FAX:(612) 827-1323
February 15, 1996
Tina Goo&oad
Zoning Administrator
590 40th Ave. N.E.
Cohlmbia Heights, MN 55421-3878
Re: Notice of Appeal of Compliance Orders/License Revocation
Dear Ms. Goodroad:
Pursuant to your request, enclosed please find the appeal and application for hearing form
on the following properties:
-4060 4th St.;
-4100 4th St. NE;
-4120 4th St. NE;
-4425 University Ave. NE;
-4433 University Ave. NE;
-4441 University Ave. NE;
-4707 University Ave. NE; and
-4715 University Ave. NE.
You will also find a check from my office in the amount of $200.00 for the filing fee on
the eight properties, you informed me that it would be fine to mail the copies today,
although they may not arrive at your office by Friday, February 16, as you originally
requested.
We base this appeal on our belief that the Compliance Orders are based upon erroneous
interpretations of the ordinance or upon a misstatement or mistake of fact. It is my
understanding that the date set for the hearing is March 6, 1996 at 7:00 p.m Thank you
for your consideration.
W. Tackett
Lynde Investments
Mr. Benny Roman
TO:
FROM:
SUB/ECT:
DATE:
MS. TINA GOODROAD
LOWEI~I~ DEMARS, ASST. FIRE CI-11F~F
LYNDE INVESTMENT APPEAL
FEBRUARY 28, 1996
RE-INSPECTION FEES ARE CHARGED WHEN ALL PREVIOUSLY CITED CODE
VIOLATIONS'HAVE NOT BEEN CORRECTED BY THE SCHEDULED RE-INSPECTION
DATE. RE-INSPECTION FEES APE ALSO ASSESSED FOR REVOCATION HEARING
POSTING NOTICES, AND REVOCATION HEARINGS TO COVER THE COSTS
ASSOCIATED WITH THE ABOVE PROCESSES WHICH ARE OVER AND ABOVE
NORMAL PROCEDURES.
THE FOLLOWING LYNDE INVESTMENT PROPERTIES HAVE OUTSTANDING RE-
INSPECTION FEES DUE:
4060 4TH STREET
4100 4TH STREET
4120 4TH STREET
4425 UNIVERSITY AVE
4433 UNIVERSITY AVE
4441 UNIVERSITY AVE
4707 UNIVERSITY AVE
4715 UNIVERSITY AVE
$300.00
300.00
300.00
300.00
300.00
300.00
300.00
300.00
RE-INSPECTIONS/POSTINGS AT EACH BUILDING TOOK PLACE ON:
OCTOBER 12, 1995 ........ RE-INSPECTION
NOVEMBER 27, 1995 ....... RE-INSPECTION
DECEMBER 29, 1995 ....... HEARING POSTING/MAILING
JANUARY 3, 1996 ......... RE-INSPECTION
JANUARY 12, 1996 ........ REVOCATION HEARING
FEBRUARY 12, 1996 ....... RE-INSPECTION
DURING THESE RE-INSPECTIONS, ALL PREVIOUSLY CIT-ED VIOLATIONS HAD NOT
BEEN CORRECTED.
SHOULD YOU NEED FURTHER INFORMATION, PLEASE CONTACT ME.
Columbia Heights Fire Department
To:
From:
Subject:
Date:
Tina Goodroad, Community Development Director
Matthew Field, Fire Inspector
Corridor Requirement
March 1, 1996
For the past ten years, the Fire Department has required that all damaged corridor
doors be replaced with solid core doors not less than 1-3/4" thick. This policy
was enforced on Complaint, Housing Maintenance Code, and Fire Code
Inspections.
On August 23, 1993, the State adopted the 1991 Uniform Fire Code and that
information regarding the corridor areas was related to the City Inspectors in a
class given by the State Fire Marshal in the spring of 1994. During the class, a
discussion was started to see if individual cities should continue on with the
current door replacement policy, or require all corridors to meet the Uniform Fire
Code. The Fire Marshal in charge of the class addressed the issue and said that
all corridors would have to meet code by August 23, 1996.
On annual inspections for the year of 1994, building owners were verbally advised
of the change. Many of the larger complexes had akeady been inspected for their
1994 license when the new information was given to the inspectors. -
At the start of the 1995 inspection process, all owners were notified in writing
about the code enforcement change. The change was also a topic of discussion
at ail the Landlord Meetings and Crime-Free Housing Meetings in 1995.
At the 1995 license inspection, all owners or managers were alerted again to the
requirements, and were told to contact the Fire Department with their plans. All
doors were addressed in the violation letters as a 45-day item unless owners
contacted the Fire Department and made arrangements for extensions to complete
all work.
To date, approximately 90% of the apartment buildings comply with the corridor
requirement or are in the process of the door replacement.
96-56
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: ~TEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER
NO: '~ OTHER BUSINESS Pl'anning and Zoning AP~ROVA~
ITEM: Appeal, Lynde Investment_ ~ BY: Tina Goodroad ~ BY:.
-',. c. ,
NO: Case ~9603-14, 4060 N.E. 4th Street DATE: March 7, 1996
Outstanding code violations for this building as of February 12, 1996 are as
follows:
1. Old hot water heater must be removed from the boiler room.
2. Shall install solid core, 1 3/4 inch doors with U.L. approved door closers and
smoke seals on all apartment unit entryways prior to August 25, 1996.
3. Pay outstanding fees of $300.00.
Discussion was held regarding these items.
It was the concensus of the Commission that the water heater be removed from the
boiler room as soon as possible, all outstanding fees be paid and that a reasonable
plan of action regarding the installation of the solid core doors in each apartment
unit giving a timeline for completion be submitted. They asked that the Fire
Department verify these items.
RECOMMENDED MOTION:
Move to approve that the rental license revocation for 4060 N.E. 4th Street be
overturned provided the water heater be removed from the boiler room, the
outstanding license fees be paid and solid core, 1 3/4 inch doors with U.L. approved
door closers and smoke seals be installed on all apartment unit entryways and the
work verified by the Fire Department in a time frame as determined by the City
Council.
COLINCIL ACTION:
ccag0396.no8
Code Section
Insp Date Inspectton~ Ins~ctor ID/Name Follol Up
Narrative of Inspector~lqndings Oate
CITY ORDINANCE 11-27-1995 H,M,C.FOLLOtI-UP 2 17210 ~RHAN, QARY C
Violation Details: THE FOLLOWING CODE VIOLATIONS RENAIN UNCORRECTED FROM THE INITIAL
INSPECTION DATED 8-25-95:
01-04-1996
II...UNUSED/ABANDONED HOT#ATER HEATER' STORED IN BOILER ROO#~tST
14..,FIRE EXTINGUISHER HISSING IN LAUNDRY
1S...ALL UNIT O00RS OF 1lOLLS-CORE ~NSTRUCTION ~"r
CORRECTIVE ACTIONS REQUIRED:
.SHALL REMOVE OLD HOT#ATER HEATER FROg BOILER ROOM
14..SHALL ]NSTALL FIRE EXTINGUISHER IN LAUNDRY ROOM. SHALL NAVE A #INIMUH
SIZE RATING OF 2A-IOBC
JS..SHALL INSTALL SOLID CORE, I-~/4 INCH DOORS HITH U.L. RPPROVED DOOR
CLOSERS ANO SHOKE SEALS ON ALL UNIT ENTRYNAYS PRIO TO AUGUST 25, 1996.
CHRONOLOGICAL LOG
PROPERTY ADDRESS: 4060 4TH STREET
OWNER: LYNDE INVESTMENTS
TOTAL TIME ELAPSED: 126 DAYS
AUGUST 25, 1995 .... INITIAL INSPECTION PERFORMED (15 VIOLATIONS)
AUGUST 29, 1995 .... OWNER NOTIFIED OF CODE VIOLATIONS
TENANTS NOTIFIED OF CODE VIOLATIONS
OCTOBER 12, 1995.....RE-INSPECTION PERFORMED. (15 OF 15 VIOLS. REMAIN)
NOTE: 48 DAYS .... NOTHING DONE
OC]'OBER 18, 1995 .... OWNER NOTIFIED OF REMAINING VIOLATIONS
OWNER NOTIFIED OF POS SIBLE REVOCATION HEARING
RE-INSPECTION FEE ASSESSED $50.00
NO\."EMBER 27. 1995 .... RE-INSPECTION PERFORMED. (3 OF 15 VIOL. REMAIN)
RE-INSPECTION FEE OF $50.00 OUTSTANDING
NOVEMBER 30, 1995 .... OWNER NOTIFIED OF REMAINING VIOLATIONS
OWNER NOTIFIED OF POSS. REV. HEARING DATE
RE-INSPECTION FEE ASSESSED $50.00
DECEMBER 29, 1995 .... OWNER NOTI FlED OF REVOCATION HEARING DATE/TIME
TENANTS NOTIFIED OF REV. HEARING DATE
STRUCTURE POSTED W/REV. HEARING NOTICE
.REV. HEARING POSTING FEE ASSESSED $50.00
JANUARY 3, 1995 .... FINAL RE-INSPECTION PERFORMED
RE-INSPECTION FEES OF $150.00 REMAINS UNPAID
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER
NO: 'W OTHER BUSINESS Planning and Zoning AP~RO. VAL ~q
ITEM: Appeal, Lynde Investment_,,~,, :' ~,,) BY: Tins Goodroa~ BY:.~
NO: Case ~9603-15, 4100 N.E. 4th ST. DATE: March 7, 1996
The outstanding code violations for 4100 N.E. 4th Street are as follows:
1. Entire apartment unit ~3 past due for complete redecorating.
2. Shall replace all apartment unit entry doors with 1 3/4 inch solid core doors
with U.L. approved closers and smoke seals. Closers shall be able to close and
latch doors.
3. Pay outstanding fees of $300.00.
Discussion was held regarding these items.
Mr. Tackett, attorney representing the owners, stated that the unit had been
painted.
It was the concensus of the Commission that the owner should submit the outstanding
overdue fees as well as a reasonable plan of action regarding the installation of
the solid core doors in each apartment unit giving a timeline for completion. They
also asked that the Fi~e Department verify the completion of the painting of the
unit. Inspector Field stated that the carpet also was old as the tenant in this
unit has been there for quite some time and nothing had ever been updated or the
carpet cleaned.
RECOMMENDED MOTION:
Move to approve that the rental license revocation for 4100 N.E. 4th Street be
overturned provided painting of unit ~3 is verified by the Fire Department, the
outstanding overdue re-inspection fees be paid and solid core, 1 3/4 inch doors with
U.L. approved door closers and smoke seals be installed on all apartment unit
entryways in a time frame as determined by the City Council.
COUNCIL ACTION:
ccag0396.no9
~'~BER Ch i e f
Co 1 umb i a
Heights Fire Department
CH Violations by Inspection
From Date:01-03-1996 To Date:01-03-1995
Date:'01-04-1996
Violation
Number Reslv?
Follow-up
Date Inspection Activity
Warning Injunction
Referred To Ltr Date Date
O~ER ID:
30018 OWNER ORGANIZATION: LYNDE INVESTMENT CO.
CONTACT NAME: SHAPIRO, ROBERT P,
PROPERTY ID: 30020 PROPERTY NAME/DESC: 4100 4TH
UNIT
OCCUPANCY ID: 0 ORGANIZATION NAME: LYNDE INVESTMENT CO.
INSPECTION DATE: 01-03J1996 INSPECTION TYPE: 94 H,W,C.FOLLOW-UP FINA
OCCUP CONTACT: ,
START TIME: 1415
FINISH TIME:
DATE/NEXT INSP: INSP DISTRICT: 307
PARCEL NUMBER: 7 35-30-24-31-0134
CITY ORDINANCE
Viol, Code Section:
Page {: 1
Ci.tati0n
Number
1600
Violation Details :
THE FOLLOWING CODE VIOLATIONS REMAIN UNCORRECTED FROM THE INITIAL
INSPECTION DATED 8-25-95:
4,,.UNIT 3,.,ENTIRE UNIT PAST DUE FOR COWPLETE REDECORATIN0 /~r~' ff.'''
14..UNIT ENTRY DOORH OF HOLLOW-CORE CONSTRUCTION
NEW VIOLATION 1-3-96:
1.,,FRONT ENTRY SECURITY DOOR WILL NOT LATCH AND LOCK
CORRECTIVE ACTIONS REQUIRED:
4,..UNIT 3,.,SHALL REDECORATE ENTIRE APARTMENT UNIT
14.,.SHALL REPLACE ALL UNIT ENTRY DOORS WITH I-3/4 INCH SOLID CORE DOORS
WITH U.L. APPROVED DOOR CLOSERS AND SMOKE SEALS, CLOSERS SHALL BE ABLE TO
CLOHE AND LATCH DOOR.
NEW VIOLATION 1-3-96:
I,.,SHALL REPAIR/REPLACE FRONT ENTRY SECURITY DOOR TO LATCH AND LOCK
CHRONOLOGICAL LOG
PROPERTY ADDRESS: 4100 4TH STREET
OWNER:
LYNDE m-VESTM S
TOTAL TIME ELAPSED:
126 DAYS
AUGUST 25, 1995 .... INITIAL INSPECTION PERFORMED (14 VIOLATIONS)
AUGUST 29, 1995 .... OWNER NOTIFIED OF CODE VIOLATIONS
TENANTS NOTIFIED OF CODE VIOLATIONS
OCTOBER 12, 1995 .... RE-INSPECTION PERFORMED. (14 OF 14 VIOLS. REMAIN)
· . NOTE:. ;48 DAYS .... NOTHING DONE
OCTOBER i8,' i995.::i~'0WNER'NOTiFiED OF p~MAiNiNG VIOLATIONS
· ~ _ -i??-. OWNER NOTIFIED oF POSSIBLE REVOCATION HEARING
~ . ~ ~ :.?-~ RE'INSPECTION FEE ASSESSED $50.00
NOVEMBER 27, 1995.'..:RE-INSPECTION PERFORMED. (3 OF 14 VIOL. REMAIN)
RE-INSPECTION FEE OF $50.00 OUTSTANDING
NOVEMBER 30, 1995 .... OWNER NOTIFIED OF REMAINING VIOLATIONS
OWNER NOTIFIED OF POS S. REV. HEARING DATE
RE-INSPECTION FEE ASSESSED $50.00
?
DECEMB ER 29, 1995 .... OSVNER NOTIFIED OF REVOCATION HEARING DATE/TIME
TENANTS NOTIFIED OF REV. HEARING DATE
STRUCTURE POSTED W/REV. HEARING NOTICE
REV. HEARING POSTING FEE ASSESSED $50.00
JANUARY 3, 1995 .... FINAL RE-INSPECTION PERFORMED
RE-INSPECTION FEES OF $150.00 REMAINS UNPAID
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER
NO: ~, 0THER BUSINESS Planning and Zoning AP .P~~
ITEM: Appeals, Lynde Investnl~nt ~) BY: Tina Goodroad ~/ BY:
NO: Case ~9603- , 0 N.E. 4th Street DATE: March 7, 1996 ~/~
Outstanding code violations at 4120 N.E. 4th Street as of February 12, 1996 are as
follows:
1 In unit 201, the smoke detector is an old, unreliable Honeywell model. Replace.
2 In unit 201, paint on kitchen walls peeling; shall scrape and redecorate.
3 Old water heater stored in boiler room must be removed.
4 Replace leaking water heater.
5 Replace rotted gutters along north side of building.
6 Remove weed growth in all gutters.
7 Install solid core, 1 3/4 inch apartment entryway doors with U.L. approved door
closers and smoke seals.
8. Replace missing fire alarm panel access key.
9. Pay outstanding re-inspection fees of $300.00.
These items were discussed.
Attorney Tackett, representing the owners, stated that the smoke detector in ~201
will be replaced, the kitchen in ~20! will be repainted, and the water heater will
be removed from the boiler room. He stated that Mr. Rozman has had a plumber check
the leaking water heater and will submit documentation as to the findings. Will
replace if necessary. He stated that the gutters are to be repaired when weather
permits as a contract has been obtained for the work and the weed growth will be
addressed.
The Commission requested the Fire Department to verify the completion of the above
items and that the outstanding fees be paid as soon as possible. It was the
concensus of the Commission that the owner submit a reasonable plan of action
regarding the installation of the solid core doors in each apartment giving a time
frame for completion.
RECOMMENDED MOTION:
Move to approve that the rental license revocation for 4120 N.E. 4th Street be
overturned provided the smoke detector in unit ~201 is replaced, the painting of the
kitchen in ~201 is completed, the water heater is removed from the boiler room, the
leaking water heater is replaced, the gutters on the north side of the building are
replaced and the weed growth removed from the rest of the gutters, all outstanding
fees are paid, and that solid core 1 3/4 inch entryway doors are installed with U.L.
approved closers and smoke seals in a time frame as determined by the City Council.
COUNCIL ACTION:
ccag0396.n10
~R Chief
Co 1 umb i a
Date: 01-04-1996
Violation
Number Reslv?
OIUgER ID: 30018
PROPERTY ID: 30021
OCCUPANCY ID: 0
INSPECTION DATE: 01-03-t996
DATE/NEXT INSPi
He i ght s Fi re Department
CH Violations by 'Inspection
From Date:01-03-1995 To Date:01-03-1996
(CH*AOI{
Follow-up
Date Inspection Activity
O~ER ORGANIZATION: LYNDE INVESTNENT CO,
PROPERTY NANE/DESC: 4120 4TH Il UNIT
ORGANIZATION NAME:
INSPECTION TYPE:
INSP DISTRICT:
LYNDE INVESTMENT CO.
94 H.M.C.FOLLOW-UP FINA
3O7
Page {: 1
Warning Injunction Citation
Referred To Ltr Date Date Number
CONTACT NAME: SHAPIRO, ROBERT P.
OCCUP CONTACT: ,
START TIME: 1415 FINISH TIME:
PARCEL NUMBER: ? 35-30-24-24-0182
t600
5 CITY ORDINANCE
Viol. Code Section:
Violation Details :
THE FOLLOWING CODE VIOLATIONS RENAIN UNCORRECTED FRON THE INITIAL
INSPECTION DATED 8-25-95:
IO,,UNIT 201.,HNOKE DETECTOR OLD, UNRELIABLE HONEYWELL WODEL
~:~. ..---~'I1,,UNIT 201,,KITCHEN WALL PAINT
, 12,,UNIT 201.,KITCHEN LIOHT FIXTURE MISSINO OLOBE~
~c~T.?....~i6...OLD HOTWATER HEATER STORED IN BOILER ROON
..~c~.-~- ~IT.,,HOTWATER HEATER LEAKINO--~k'l'IEl.~.ff,~44~¢
.~-- 22,,,OUTTERS ROTTED OUT ALONG NORTH SIDE OF BUILDINO~]~21~'-
/ 25..,WEED ORO~H IN GUTTERS~i~Ck"~
/'26...ALL UNIT DOORS OF'HOLLdW~RE CONSTRUCTI~
/27,.,ALL UNIT DOORS NISSINO CLOSERS
./ 28,..ALL UNIT DOORS NISSING SNOKE
NEW VIOLATION NOTEi~:
· 1...FIRE ALARW PANEL ACCESS KEY WISSING ~
CORRECTIVE ACTIONS REQUIRED:
9,,.UNIT 201,,,SHALL REPLACE SNOKE DETECTOR
IO,,UNIT 201.,.SHALL SCRAPE AND REDECORATE KITCHEN WALLS
II,,UNIT 20I.,.SHALL INSTALL GLOBE ON KITCHEN LIGHT FIXTURE
,fill/
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER
NO: '~ OTHER BUSINESS Planning and Zoning APPROVAL _
ITEM: Appeals, Lynde Investment ~)~, ~' BY: Tins Goodroad~
NO: Case ~9603-17, 4425 University Ave. DATE: March 7, 1996
Outstanding code violations as of February 12, 1996 are as follows:
1. In unit ~3, the kitchen countertops are damaged, replace.
2. Replace door closers with a U.L. approved closer on all secondary doors for
units ~101, 102, 103, 104, 201, 201, 203, 204.
3. Replace cracked glass in living room window and kitchen window of unit ~204.
4. Pay outstanding fees totaling $300.00.
These items were discussed. Attorney Tacket, representing the owner, stated that
the countertop in ~3 had some gashes in it, too expense to replace. Inspector Field
stated that bare wood was showing and that it was not a cleanable surface. He
suggested that the gashes be filled with an appropriate substance.
Attorney Tacket stated that the window repairs were ordered to be completed in
The Commission requested the Fire Department to verify the completion of the above
items and that the outstanding fees be paid as soon as possible. It was the
concensus of the Commission that the owner submit a reasonable plan of action
regarding the installation of the solid core doors in each apartment giving a time
frame for completion.
RECOMMENDED MOTION:
Move to approve that the rental license revocation for 4425 University Avenue be
overturned provided the work outlined above is completed and verified by the Fire
Department, all fees are paid and that 1 3/4 inch solid core entryway doors are
installed to each unit with U.L. approved closers and smoke seals in a time frame
as determined by the City Council.
COUNCIL ACTION:
ccag0396.nll
PROBER Ch i e f
Co 1 nmb i a
Date: 01-04-1996 {CH*AOI)
Violation Pollo~-up
Number Reslv? Date
Heights Fire Department
CH Violations by Inspection
From Date:01-03-1996 To Date:01-03-1996
Page {: 1
Inspection Activity
warning Injunction Citation
Referred To Ltr Date Date Number
O~ER ID:
30018 O~ER ORGANIZATION: LYNDE INVESTWENT CO.
CONTACT NAME: SHAPIRO, ROBERT P.
PROPERTY ID: 30125
OCCUPANCY ID: 0
INSPECTION DATE: 01-03-1996
DATE/NEXT INSP:
PROPERTY NANE/DESC: 4425 UNIVERSITY
ORGANIZATION NAME:
INSPECTION TYPE:
INSP DISTRICT:
11 UNIT
LYNDE INVESTWENT CO.
94 H.W.C.?OLLOW-UP FINA
305
OCCUP CONTACT: ,
HTART TIWE: 1415 FINISH TINE:
~ARCEL NUMBER: 7 35 30 24 21 0200
1600
01-03-1996 5 CITY ORDINANCE
12-14-1995
viol. Code Section:
,.~JS..UNIT 3...KITCHEN COUNTERTOPS DANAHEDN,~t'~)~-
..'"'ig..UNIT 103...SIDE ENTRY DOOR WlSSlNU U.L. APPROVED CLOSER
~..,20..UNIT 104...SIDE ENTRY DOOR WlSSIN8 U.L. APPROVED CLOHER
./22..UNIT 101...SIDE ENTRY DOOR WISSlNU U.L. APPROVED CLOSER
~/'25..UNIT 102...SIDE ENTRY DOOR WIHHINH U.L. APPROVED CLOSER
-")27..UNIT 201...SIDE ENTRY DOOR WI$SINH U.L. APPROVED CLOSER
,//28..UNIT 202...SIDE ENTRY DOOR WIHHINH U.L. APPROVED CLOSER
'-')}9..UNIT 203...SIDE ENTRY DOOR WlSSlNG U.L. APPROVED CLOSER
-32..UNIT 204...SIDE ENTRY DOOR WISSlNG U.L. APPROVED CLOSER
_Q '""-~34..UNIT 204...LIVING ROOM WINDOW DANAGED~.K~o
~----35..UNIT 204...KITCHEN WINDOW DANAHED
Viotation Details :
THE FOLLOWING VIOLATIONS REMAIN UNCORRECTED FROM THE INITIAL INSPECTION
DATED 9-20-95:
9,,.RAIN GUTTERS FOLLOFDEBRIS~m,*~STORN~iNDOWOFF OFTRACm~x~' --':~'~
CORRECTIVE ACTIONS REQUIRED:
9...SHALL CLEAN DEBRIS FROM RAIN GUTTERS
ll..UNtT 2...SHALL REPAIR/REPLACE ENTRY DOOR HO IT WILL CLOSE AND LATCH
14..UNIT 3...SHALL REPAIR/REPLACE KITCHEN STORM WlNDO~
15..UNIT 3...SHALL REPLACE DAMAGED KITCHEN COUNTERTOPH
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER
NO: '~ OTHER BUSINESS Planning and Zoning APPROVAL
ITEM: Appeals, Lynde Investments, c, 7) BY: Tins Goodroad~ BY: ~
NO: Case ~9603-18, 4433 University Ave. DATE: March 8, 1996
Outstanding code violations as of February 12, 1996 are as follows:
1. Unit ~1, smoke detector disconnected, found on top of refrigerator.
2. Unit ~2, smoke detector hanging by wires.
3. Must install solid core 1 3/4 inch entryway apartment doors with U.L. approved
closers and smoke seals.
4. Pay outstanding fees of $300.00.
The liability of not having workable smoke detectors in each unit was discussed.
It was explained to the owner, that there was a form that was mailed with the annual
license applications for the owner to use to have the tenants verify that the smoke
detector is in workable condition. With that signed by the tenant, if the smoke
detector is dismantled or not in working condition due to the tenants actions, the
tenant could be cited. The owner was encouraged to obtain additional forms from the
Fire Department and obtain the tenants signatures after the smoke detectors were
reconnected.
The Commission requested the Fire Department to assure that the owner received
additional smoke detector forms. They also stated that the outstanding fees must
be paid. It was the concensus of the Commission that the owner submit a reasonable
plan of action regarding the installation of the solid core doors in each apartment
giving a time frame for completion.
RECOMMENDED MOTION:
Move to approve that the rental license revocation for 4433 University Avenue be
overturned provided the items outlined above are completed, the outstanding fees are
paid and that 1 3/4 inch solid core entryway doors are installed to each unit with
U.L. approved closers and smoke seals in a time frame as determined by the City
Council.
COUNCIL ACTION:
CCAG0396.N12
PROBER Chi e f
Co 1 umb i a
Date: 01-04-1996
Violation
Number Reslv?
OWNER ID: 30018
PROPERTY ID: 30126
OCCUPANCY ID: 0
INSPECTION DATE: 01-03-1996
DATE/NEXT INSP:
Heights Fire Department
CIt Violations by Inspection
From Date:01-03-1996 To Date:01-03-1996
(CH*AO{)
Follow-up
Date Inspection Activity
OWNER ORGANIZATION: LYNDE INVESTWENT CO.
PROPERTY NANE/DESCi 4433 UNIVERHITY l] UNIT
ORUANIZATION NANE:
INSPECTION TYPE:
INSP DISTRICT:
LYNDE INVESTNENT CO,
94 H,N,C.FOLLOW-UP FINA
3O5
Warning Injunction
Referred $o Ltr Date Date
CONTACT NANE: HHAPIRO, ROBERT P.
OCCUP CONTACT: ,
START TINE: 1415 FINISH TINE:
PARCEL NUNBER: 7 35 30 24 21 0199
Page ~: 1
Citation
Number
5 CITY ORDINANCE
Viol. Code Section:
Violation Details:
THE FOLLOWING VIOLATIONS RENAIN UNCORRECTED FRON THE INITIAL INSPECTION
DATED 9-20-95:
~ 4,.,ALL UNIT ENTRY DOORS DO NOT NEET CODE REQUIRENENTH~
8..,UNIT 2,,,BATHROON WALLS AND CEILINH DANAHED~
11,.UNIT 103,.,HALLWAY FLOOR TILES LOOSE, WATER DANAGED~
13.,UNIT 102..,TUB SURFACE DANAHED~:)t)~~
14..UN1T I02.,,BATHROON CEILING WATER DANAGED~G
NEW VIOLATIONS NOTED 1-3-96:
1..,FRONT ENTRY SECURITY DOOR WILL NOT LATCH AND LOCK~;2D~'~
~ 3...UNIT I...SNOKE DETECTOR DISCONNECTED. FOUND ON TOP OF REFRIGERATORlOff'
CORRECTIVE ACTIONS REQUIRED:
3.,.SHALL INSTALL SOLID CORE DOORS WITH U,L, APPROVED CLOSERS AND SNOKE
SEALS ON ALL UNIT ENTRY DOORS
6,.,UNIT 2.,,SHALL REPAIR, SAND SNOOTH AND PAINT BATHROON {ALLS AND CEILING
8...UNIT 103,.,SHALL REPLACE HALL{AY FLOOR COVERINH
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: 1TEMS FOR CONS I DERAT I ON ORIGINATING DEPT.: CITY MANAGER
NO: ~, OTHER BUSINESS Planning and Zoning APPROVAL
ITEM: Appeals, Lynde InvestmentT, C, ~) BY: Tins Soodroad~ BY: ~
NO: Case ~9603-19, 4441 University Ave. DATE: March 8, 1996
Outstanding code violations as of February 12, 1996 are as follows:
1.
2.
3.
wires.
5. Entry doors' do not meet code requirements in Unit 1, 2, 3, 101, 201, 202.
6. Entry doors missing U.L. approved closers Unit ~103, 104, 203, 204.
7. Hallway side entry door does not meet code requirements Unit ~103, 104,
204.
8. $300.00 of outstanding fees owed.
Stairwell and hallway paint deteriorated, repaint.
Living room window damaged.
Damaged stucco on south side of building.
Unit ~102, smoke detector disarmed with plastic bag covering it and hanging by
203,
The above items were discussed. Attorney Tackett, representing the owners, stated
that the painting of the stairwells and hallways were being worked on, the living
room window in Unit 103 was ordered, and the stucco repair will be done when weather
permits.
The Commission requested the Fire Department to verify completion of the above items
and that the outstanding fees be paid as soon as possible. It was the concensus of
the Commission that the owner submit a reasonable plan of action regarding the code
compliance for all doors in each apartment giving a time frame for completion.
RECOMMENDED MOTION:
Move to approve that the rental license revocation for 4441 University be overturned
provided the work outlined above is completed and verified by the Fire Department,
all fees are paid and that all requirements regarding all doors in the building be
brought into compliance within a time frame as determined by the City Council.
COUNCIL ACTION:
ccag0396.n13
PROBER Ch i e f
Co 1 umb i a
Date: 01-04-1996
Violation
Number Restv?
(CH*AO1)
He igh't s Fire Department
CH Violations by 'Inspection
FrOm Date:Ol-03-1996 To Date:Ol-03-1996
Follow-up
Date Inspection Activity
Page #: 1
Warning Injunction Citation
Referred To Ltr Date Date Number
OWNER ID:
30018 OWNER ORGANIZATION: LYNDE INVESTMENT CO,
CONTACT NAME: SHAPIRO, ROHERT P.
PROPERTY ID: 30127 PROPERTY NAME/DESC: 4441'UNIVERSITY 11 UNIT
OCCUPANCY ID: 0 ORGANIZATION NAME: LYNDE INVESTMENT CO,
INSPECTION DATE: 01-03-1996 INSPECTION TYPE: 94 H.M,C,FOLLOW-UP FINA
OCCUP CONTACT: ,
START TIME: 1415
FINISH TIME: 1600
DATE/NEXT INAP: INSP DISTRICT: 305
PARCEL NUMBER: ? 35 30 24 21 0201
5 CITY ORDINANCE
Viol, CodeSection:
Violation Details :
THE FOLLOWING VIOLATIONS REMAIN UNCORRECTED FRON THE INITIAL INSPECTION
DATED 9-20-95:
1, ,.DAMAGED WINDOW SCREEN, SOUTH SIDE"
2. ,.VOLUNTARY SCRUB GROWTH ALONG BUILDINO'Dc,,,.~-
AND
3 .... STAIRWELL HALLWAY PAINT DETERIORATED~
~5,, ,U~IT
~6,, .UNI$
7,..UNIT
8,. ,UNIT
9., ,UNIT
lO, .UNIT
12..UNIT
13. ,UNIT
~14, ,UNIT
15,,UNIT
16. ,UNIT
I~.,UN1T
19. ,UNIT
20, ,UNIT
22, ,UNIT
23..UNIT 204,.,DOTH ENTRY ~OORS MISSlNO U,L, APPROVED CLOSER~
24. ,UNIT 202., ,DOTH ENTRY DOORS DO NOT MEET CODE REQUIREMENTS ~ ~-
~ 26,,UNIT 201,..DOTH ENTRY DOORS DO NOT MEET CODE REQUIREMEN~
28,.RAIN OUTTERS FULL OF DEBRIS~
29 .DAMAGED STUCCO ON SOUTH SIDE OF BUILDING
1,.,ENTRY DOOR DOES NOT MEET CODE REQUIREMENTS'"{
2,..ENTRY DOOR DOES NOT MEET CODE
3...ENTRY DOOR DOES NOT MEET CODE REQUIREMENTS. L)
3,,.BATHROOM CEILING DAMAGED..~)Ou~
IO1.,,ENTRY DOORS TO UNIT DO NOT MEET CODE REQUIRENENTS-{.'~'~
102..,BATHROOM CEILINO DAMAOEDDt~a~:
103,..LIVINO ROOM WINDOW DAMAGE~---~f "~'--~t_--..' .:_J~6
I03,,,KITCHEN FLOOR COVERING DAMAOED~
103,..BO~H ENTRY DOOR MISSING U,L, APPROVED CLOSER -
103,,.HALLWAY SIDE ENTRY DOOR ~OES MOT MEET CODE REQUIREMENTS
104,.,HALLWAY SIDE ENTRY DOOR DOES NOT MEET CODE REQUIREMENTS
104,.,BOTH ENTRY DOORS MISSING U,L. APPROVED CLOSERS
203..,BOTH ENTRY DOORS MISSING U.L, APPROVED CLOSERS
203,,,HALLWAY SIDE ENTRY DOOR DOES NOT MEET CODE REQUIREMENTS
204.,.KITCHEN FLOOR COVERINO DAMAOED~
204,,.HALLWAY SIDE ENTRY DOOR DOES NOT MEET CODE REQUIREMENTS-~
Chief
u mb i a
Date: 01-04-1996
Violation
Number Resl. v?
(CH*A01)
Hei~;ht s Fire Department
CH Violations by Inspection
From Date:01-03-1995 To Date:01-03-1996
Follow-up
Date Inspection Activity
Page }: 2
Warning Injunction Citation
Referred To Ltr Date Date Number
NEW VIOLATIONS 1-3-96:
I.,,DRIVEWAY/PARKINO LOT UNPLOWED ~C.[t~
/2,,.UNIT 102.,,SNOKE DETECTOR DISARMED WITH PLASTIC CHIP BAO COVERINO AND
HANGING BY WIRES U~'T l{~.~
CORRECTIVE ACTIONS REQUIRED:
1...SHALL REPAIR DAMAGED STUCCO ON SOUTH SIDE OF BUILDING
2,..SHALL REMOVE ALL VOLUNTARY SCRUB ORO~H FROM AROUND BUILDINO
3,,,SHALL CLEAN AND PAINT ALL STAIRWELLS, HALLWAYS AND COMMON AREAS
5.,,ALL UNIT ENTRY DOORS SHALL BE OF SOLID CORE CONSTRUCTION WITH U,L,
APPROVED CLOSERS AND SMOKE SEALS
6,.,UNIT 3,,,SHALL REPAIR, SAND SMOOTH AND PAINT BATHROOM WALLS AND CEILING
7,..UNIT 102,,SHALL REPAIR, SAND SMOOTH AND PAINT BATHROOM CE1LINO
9.,,UNIT 103.,SffALL REPAIR/REPLACE LIVING ROOM WINDOW
IO..UNIT 103,,SHALL REPLACE KITCHEN FLOOR COVERINO
12,.UNIT 204.,SHALL REPLACE KITCHEN FLOOR COVERING
15.,SHALL CLEAN RAIN OUTTERS OF ALL DEBRIS
NEW VIOLATIONS 1-3-96:
I,,,SHALL HAVE DRIVEWAY/PARKING AREA PLOWED
2,.,UNIT 102.,.SHALL REPLACE SMOKE DETECTOR
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER
NO: '~ 0THER BUSINESS Planning and Zoning AP P~ ~OV.AL~
ITEM: Appeals, Lynde Invest~n,t ~, ~ BY: Tins Goodroad~ BY:
NO: Case ~9603-20, 4707 University Ave. DATE: March 8, 1996 ~'~/7~
Outstanding code violations as of February 12, 1996 are as follows:
1. Stairwell paint deteriorated, repaint.
2. Paint rear door, only primered.
3. All unit entry doors do not meet code requirements. Install solid core 1 3/4
inch entryway apartment doors with U.L. approved closers and smoke seals.
4. Pay all'outstanding fees totaling $300.00.
Attorney Tackett, representing the owners, stated that the painting of the
stairwells and rear door will be completed.
The Commission requested the Fire Department to verify completion of the above items
and that the outstanding fees be paid as soon as possible. It was the concensus of
the Commission that the owner submit a reasonable plan of action regarding the
installation of the solid core doors giving a time frame for completion.
RECOMMENDED MOTION:
Move to approve that the rental license revocation for 4707 University Avenue be
overturned provided the work outlined above is completed and verified by the Fire
Department, all fees are paid and that all requirements regarding the installation
of the solid core doors are met within a time frame as determined by the City
Council.
COUNCIL ACTION:
ccag0396.n14
PROBER Chi e f
Co 1 umb i a
Heights Fire Department
CH Violations by Inspection
From Date:01'-03-1996 To Date:01-03-1996
Date: 01-04-1996
Violation
Number Reslv?
(CH*A01)
Follow-up
Date Inspection Activity
Page {: 1
Warning Injunction Citation
Referred To Ltr Date Date Number
OWNER ID:
30018 OWNER ORGANIZATION: LYNDE INVESTMENT CO.
CONTACT NAME: SHAPIRO, ROBERT P.
PROPERTY ID: 30134 PROPERTY NAME/DESC: 4707 UNIVERSITY 11 UNIT
OCCUPANCY ID: 0 ORGANIZATION NAME: LYNDE INVESTMENT CO.
OCCUP CONTACT: ,
INSPECTION DATE: 01-03-1996 INSPECTION TYPE: 94 H,M.C.FOLLOW-UP FINA
START TINE: 1415 FINISH TINE: {600
DATE/NEXT INSP: INSP DISTRICT: 403
PARCEL NUMBER: R 26 30 24 31 0t04
01-03-I995 5 CITY ORDINANCE
Viol. Code Section:
Violation Details :
THE FOLLOWING VIOLATIONS REMAIN UNCORRECTED FRON THE INITIAL INSPECTION
DATED 9-20-95:
.REAR DOOR ONLY PRIMERED~O~' '~ ~--- ~""'~'' -'-~
4...VOLUNTARY SCRUB GROWTH AROUND PROPERTY -~",~ 0~¢ ~~
5,.,RA. IN GUTTERS FULL OF DEBRIS~9~
6...ALL UNIT ENTRY DOORS DO NOT MEET CODE REQUIREMENTS~ ~
12.,UNIT 103,.,KITCHEN FLOOR COVERING DAMAGED~--
{3..UNIT {03.,,BATHROOM CEILING AND WALLS DETERIORATED. (REPAIRED,
UNFINISHED)~q
14,,UNIT 102,..KITCHEN ~ALLS DAMAGED~
CORRECTIVE ACTIONS REQUIRED:
2,.,SHALL CLEAN, REPAIR AND PAINT STAIRWELLS, HALLWAYS AND ALL coMMoN AREAS
3...SHALL APPLY FINISH COAT TO PRIMERED REAR DOOR
4...SHALL REMOVE ALL VOLUNTARY SCRUB GROWTH FROM AROUND PROPERTY
5.,.SHALL CLEAN ALL RAIN GUTTERS OF DEBRIS
6,.,SHALL INSTALL SOLID CORE DOORS WITH U.L, APPROVED CLOSERS AND SNOKE
SEALH ON ALL UNIT ENTRY DOORS
CITY COUNCIL LETTER
Meeting of: March 11, 1996
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER
NO: '~ OTHER BUSINESS Planning and Zoning APP~OVAL~
ITEM: Appeals, Lynde Investment '~ BY: Tins Goodroad~ BY:
c./o_
NO: Case ~9603-21, 4715 University Ave. DATE: March 8, 1996
Outstanding code violations as of February 12, 1996 are as follows:
1. South side stucco deteriorated, repair.
2. Entry doors do not meet code requirements Units 1, 2, 3, 101, 102, 103, 104,
201, 202, 203, 204. Must install solid core 1 3/4 inch entryway apartment doors
with U.L. closers and smoke seals.
3. Pay all outstanding fees totaling $300.00.
Attorney Tackett, representing the owners, stated that the stucco repairs will be
done in the Spring.
The Commission requested that the Fire Department verify completion of the stucco
repair and that the outstanding fees be paid as soon as possible. It was the
concensus of the Commission that the owner submit a reasonable plan of action
regarding the installation of the solid core doors giving a time frame for
completion.
RECOMMENDED MOTION:
Move to approve that the rental license revocation for 4715 University Avenue be
overturned provided the work outlined above is completed and verified by the Fire
Department, all fees are paid and that all requirements regarding the installation
of the solid core doors are met within a time frame as determined by the City
Council.
COUNCIL ACTION:
CCAG0396.N15
PROBER Chief
Columbia
He i ght s Fi re Department
CH Violations by'Inspection
From Date:01-03-i996 To Date:01-03-1996
Date: 01-04-1996
Violation
Number Reslv?
Follow-up
Date Inspection Activity
{amine
Referred To Ltr Date
Page I: 1
Injundtion Citation
uate Number
OWNER ID:
30018 OHER ORGANIZATION: LYNDE INVESTNENT CO.
CONTACT NANE: SHAPIRO, ROBERT P.
PROPERTY ID: 30135 PROPERTY NANE/DESC: 4715 UNIVERSITY 11 UNIT
OCCUPANCY ID: 0 ORUANIZATION NANE: LYNDE INVESTNENT CO.
OCCUP CONTACT: ,
INSPECTION DATE: 01-03-1996 INSPECTION TYPE: 94 H.N.C.FOLLOW-UP FINA
START TINE: 1415 FINISH TINE: 1600
DATE/NEXT INSP; INSP DIHTRICT: 403
PARCEL NUNBER: R 26 30 24 31 0105
5 CITY ORDINANCE
Viol. Code Sect]on. '
~.~'~ Violation Details :
THE ~C~L~INH VIOLATIORS RBNAIN UffCORRECT~D FRON THE INITIAL INSPECTION
DAT~C 9-20-9!:
2..,V~U},TARY SCRUB URO~H AROUND BUILDIN~ ~T(~
~,..iT APP[.IRS THAT THE BUILDINH IH STILL SETTLINH
~,, .UNIT 203,. ,UNIT HAS HEAVY URINt ODOR, UNSANITAR~
6,..UNITS 203, 204, 202, 201, 102, I01, 104, 103, 2, 2, 1, ENTRY DOORS DO
NOT NEET CODE REQUIRENHTH ~ ~ ~ t
7...UNIT 203...BATHROON CEILING DANAHED~ ~
8,..U~IT 203...BATHROON TILEH LOOSE~
9...UNIT 203...KITCHEN LIHHT FIXTURE DAWAHB~
NEW VIOLATIONS t-2-96:
,.SWOKEDETECTOR DISARNED AND HANGINH BY WIRES
CORRECTIVE ACTIONS REQUIRED:
I...SHALL REPAIR DETERIORATED STUCCO bN SOUTH HIDE OF BUILDING
2.,.SHALL RENOVE ALL VOLUNTARY SCRUB GROWTH FRON PROPERTY
3...SHALL ARRANOE WITH CITY BUILDING INSPECTOR TO EXANINE THE SETTLING
PROBLEN
TO:
FROM:
DATE:
RE:
CITY OF COLUMBIA HEIGHTS
MAYOR AND CITY COUNCIL
MARK A. WlNSON, ACTING CITY MANAGER
MARCH 8, 1996
CITY MANAGER'S REPORT
REGULAR COUNCIL MEETING OF MARCH 11, 1996
1) MINNESOTA FOOD SHARE
March is Minnesota Food Share Month. SACA has provided a number of barrels in City Hall for donations of non-
perishable foods.
2) 1995 SEWER TOTAL SEWER FLOW TO MCES
Attached is the final report from MCES on total flows treated from Columbia Heights. The total is 95 % of the
estimated flow, which will result in a credit to our 1998 billings under the current system. MCES is looking at different
schemes for billing that would reduce the fluctuation in charges that occur under the current system.
3) MCES ANNUAL CAPITAL BUDGET AND CAPITAL IMPROVEMENT PLANS
These reports have been received by the City and onr available in the office of the City Manager.
4) MN/DOT STATE WIDE TRANSPORTATION PLAN
This report is available in the office of the City Manager. I will be attending a meeting at Anoka County Highway
Department on March 12 to view a presentation on both Mn/DOT and Anoka County highway projects for this year.
5) COMMUNITY DEVELOPMENT DIRECTOR
As you are aware, on February 14th and 15th, the Acting City Manager and the Assistant to the City Manager
interviewed nine candidates for the position of Community Development Director. As a result, four finalist were
selected and invited to a day of activities on Thursday, February 22. Second interviews with those finalists were
conducted that day, and as a result, a conditional offer of employment was made to Ken Anderson. Ken currently
serves as the Community Development Director for the City of Belle Plain. A formal offer of employment was recently
made and accepted. Ken will begin as the Community Development Director effective March 25, 1996.
6) CONTRACT BUILDING INSPECTOR
Please see the attached memo from Tim Goodroad on the arrangements that have been made with the Contract Building
Inspector.
7) GREATER MINNEAPOLIS METROPOLITAN HOUSING CORPORATION
Please see the attached letter from GMMHC in response to the City's request to be considered for this program. I will
arrange for a meeting with Carolyn Olson later this month.
8) 1996 BACK TO THE PARKS PROGRAM
Attached please find the proposed back to the Parks Program that has been prepared by the Recreation Dept. The
program is fairly ambitions, but should generate a much higher appreciation of our parks and our community. All the
costs will be covered out of existing budgets and donations. This is made possible by the high degree of cooperation
CITY MANGER'S REPORT
FOR CITY COUNCIL MEETING OF MARCH 11, 1996
Page 2
between departments in providing some of these programs. If you have questions about the program, please contact
Randy QuMe.
9) NATIONAL SPORTS CENTER ICE ARENA/COLUMBIA ARENA
Attached please find a report from Randy Qnale on the fast evolving issues on ice arenas. Randy has requested a
meeting with Paul Erickson of the Minnesota Amateur Sports Commission, Fridley Recreation anti the School Districts
in the two cities to further discuss the impact locally. You will see from Randy's report that it would not necessarily
be a wise financial decision to purchase the Columbia Arena.
10) OIL DISTRIBUTOR
Public Works is going to replace the damaged lid on the distributor so that it can be used this season. This will cost
approximately $750. They will continue to try to locate a used distributor to replace the existing unit.
11) HEIGHTS PRIDE
The first meeting of the Heights Pride Planning Committee was held on February 28. It was well attended and several
new ideas were brought forth. Heights Pride will be held the week of May 13. The City Open House will be May 16,
Town Meeting on May 17 and Clean Up Day and Picnic, along with several other events on May 18. More information
will be forthcoming. The next planning sessions will March 13 and 27 at Murzyn Hall.
12) SCHOOL DISTRICT BROCHURE
The Columbia Heights School District is planning on putting out a brochure highlighting their selection as one of the
TOP 100 School Districts in the Country. They anticipate printing 5,000 brochures at a cost of $3,500. The brochures
would be used through Realtors and other outlets to recruit new families to Columbia Heights. The City would be
highlighted on at least one page of the six page brochure. The School District is looking to the City and businesses to
share in the cost.
13) FISCAL DISPARITIES
Please review the attached letter from Mayor E1 Tinklenberg of Blaine with regard to Fiscal Disparities. He makes
several very good points as to the effect the loss of fiscal disparities would have on cities in the northern tier. You
will note that the loss would have an extremely devastating effect on Columbia Heights.
Metropolitan Council
Working for the Region, Planning for the FUture
Environmental Services
February 14, 1996
Patrick Hentges
City Manager
City of Columbia Heights
590 - 40th Ave NE
Columbia Heights, MN 55421-3878
Dear Mr. Hentges:
The Metropolitan Council Environmental Services Division has
completed the assignment of flows for 1995. The total flow for the
city was measured to be 558 MG for 1995. The estimated flow for
the city for 1995 was 585 MG. Thus, the Council will be crediting
the city for the flow differential in the 1997 cost allocation.
The final cost allocation information will be submitted to the city
later this year.
The estimated flow for the city in 1996 is 580 MG. Attached is a
copy of a graph and table showing only metered flow, by month, for
the city between the years 1992 and 1995. The Council will provide
the city with more information throughout the year as it becomes
available.
If you have any questions in this regard, please call.
Sincerely,
Municipal Services Manager
DSB:JLE
95END
Attachment
CC:
Rick Packer, Metropolitan Council District 10
Lois Spear, Metropolitan Council Environmental Services
230 East Fifth Street
St. Paul, Minnesota 55101-1633 (612) 222-8423
An Equal Opportunity Employer
Fax 229-2183
TDD/TrY 229-3760
0
0 0 0 0 0 0
t..0 ~ 03 OJ
of.
ECONOMIC DEVELOPM~ AUTHORITY
MEMBERS
Sebe Heintz
Richard Dustin
Donald J. Murzyn, Jr.
Pat Jindra
Meg Jones
Gary Peterson
Bob Ruettimann
.MEMO
D~%T E
TO:
FROM
RE:
March 5, 1996
Mark Winson, A~ng City Manager
Tina Go°droad~
INSPECTION SERVICE
Mel Collova, Contract Building Inspector, started Monday, March 4,
1996 to fill the duties of the building inspector on a part-time
basis. He will work at least 20 hours per week doing all plan
reviews and inspections for the-City. This contract is separate
from his contract with the city regarding the Medtronic mechanical/
plumbing plan review and inspections that he is'also doing.~
Mel will start out working Monday, Wednesday and Friday mornings
and Tuesday and Thursday afternoons. As the building season
prograsses his hours and days may adjust 'to fit t~e departments
needs. We are all excited that he is here to help!
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2855
FAX (612) 782-2857 TDD (612) 782-2806
The City of Columbia yq'eights does not discriminate on the bosis
of disability i~ employmc~ or the provision of services
Equof Opportunity Employer
THE GREATER MINNEAPOLIS
METROPOLITAN HOUSING CORPORATION
514 Nicollet Mail, Suite 500
514 Nicollet Mall
Minneapolis, Minnesota 55402
(612) $$9-0601
FAX: 339-0608
February 29, 1996
Mr. Mark A. Winson
Acting City Manager
City of Columbia Heights
590 - 40th Avenue Northeast
Columbia Heights, MN 55421
Dear Mark:
Our Board of Directors considered your request of February 5th, to expand our Single
Family Homeownership Program and Housing Resource Center activities to Columbia
Heights.
Our Board eonsiderS..these programs important not only to Minneapolis, but to the suburban
areas as well, and were pleased to receive your request. I have been directed to explore the
possible expansion of these programs to your city, and to come back to them with a proposal
for their consideration.
Please let me know when you'would like to have further discussions on this opportunity.
you may know, our annual luncheon is March 5th, and I will be on vacation after that,
returning March 18th. I would suggest we set up a meeting March 21st, 22nd, or the
following week.
As
Th. ar& you ~^
n,r your interest in Our programs, and I look forward to wot'ring with yoU and
your staff in the future.
Sincerely,
Carolyn E, Olson
President
CC:
Joseph Smrdevant, Mayor
CITY OF COLUMBIA HEIGHTS
Recreation Department
TO: Mark Winson, Acting City Manager
FROM: Randy Quale, Recreation Director
DATE: March 7, 1996
SUBJECT: 1996 Back to the Parks Program
Last year, the City Council authorized an additional $10,000.00 to be used in
1996 to encourage greater community and youth utilization of the parks during the
summer months. This effort, dubbed "Back to the Parks" will be supervised by our
new Recreation Program Coordinator (Mortice Nybeck), and will feature the following:
SUMMER PLAY~ROUNDPRO~RAM- A free drop-in program will be held for children entering
1st through 5th grade from June 17 through August 9 (skipping the 4th of July holiday
week). The playground program will be held on Mondays, Tuesdays, Thursdays and
Fridays from 10:00 a.m. to Noon at the following park locations: Keyes; McKenna;
Mathaire; Huset and Ostrander. One playground leader will work at each park and a
variety of games, sports and crafts will be offered.
The 1996 playground program greatly expands upon the program offered in 1995. In
1995, the playground program was held at only one park per day (Mondays at Keyes,
Tuesdays at Mathaire, Wednesdays at McKenna, Thursdays at Ostrander and Fridays at
Huset). In 1995 there were two playground staff, while in 1996 five playground staff
will be hired. The budget for the summer playground program is as follows:
Revenue - $ 0.00
Expenses -
Staff Training - 5 staff ~ 20 hrs. ~ $6.75 per hr.
Fringe Benefits
675.00
60.75
Playground Program - 5 staff ~ 70 hrs. @ $6.75 per hr.
(7 wks.= 28 days @ 2.5 hrs. per day = 70 hrs.)
Fringe Benefits
2,362.50
212.63
General Supplies - 5 parks @ $50.00 per park
250.00
Total Expenses -
$3,060.88
Pla~roun~ Program Net Total -
<$3,060.68>
SPECIAL EVENT TRIPS - We will be teaming up with the Fridley Parks and Recreation
Department to offer special event trips once a week during the summer (usually on
Wednesday afternoons). A few of the trips planned include: Wild Mountain; Como Zoo;
Gasoline Alley; Apple River; and a Twins game.' A registration fee will be charged
to cover all expenses except part-time staff costs. In 1995, there was no special
event trips program. The budget for the special event trips is as follows:
Revenue -
Event Registration Fees - 40 participants x 10 trips
~ $7.75 trip
$3,100.00
Page - 2
Expenses -
Staff - 5 staff ~ 60 hrs. @ $6.75 per hr.
(10 trips = 10 days @ 6 hrs. per day = 60 hrs.)
Fringe
Event Participation Fees - 40 participants x 10 trips
@ $4.00 per trip
General Supplies - 10 trips @ $25.00 per trip
Bus Fees - 10 trips 8 $120.00 per trip
Total Expenses -
S~eclal Event Trips Net Total -
$2,025.00
182.25
1,600.00
250.00
1,200.00
$5,257.25
<$2,157.25>
CAMP HEIGHTS - The 1996 Camp Heights program will expand to three parks in 1996, as
opposed to only one park in 1995. Three sessions will be offered for children
entering 1st through 5th grade from June 17 through August 9 (skipping the 4th of
July holiday week). The Camp Heights program will be held on Mondays, Tuesdays,
Thursdays and Fridays from 1:00 to 4:30 p.m. Sessions I and III (two week sessions)
will be held at Huset and Mathaire, and Session II (three week session) will be held
at Huset and McKenna.
At least two camp leaders will work at each park and a variety of games, sports,
trips to the library, and crafts will be offered. A registration fee will be
charged; $22.00 per two week session, and $33.00 for the three week session.
Participants may also register for all three sessions for $72.00. Camp Heights
participants receive a T-shirt and may attend the Wednesday special event trips
during their session at no additional charge. The budget for the Camp Heights
program is as follows:
Revenue -
50 participants @ $75.00 average
$3,750.00
Expenses -
Staff - 5 staff @ 112 hrs. 6 $6.75 per hr.
(7 wks.= 28 days ~ 4 hrs. per day = 112 hrs.)
Fringe Benefits
$3,780.00
340.20
T-shirts - 50 @ $3.30
165.00
Arts & Crafts Supplies - 3 sessions @ $70.00
210.00
General Supplies - 3 sessions @ $100.00
300.00
Total Expenses -
$4,795.20
Camp Heights Net Total -
<$1,045.20>
SAFETY CAMP - The first annual Safety Camp will be held on August 13 from 7:30 a.m.
to 6:00 p.m. for children 7 to 10 years of age. The Recreation, Police, Fire and
Public Works Departments are all working together to offer this very special program.
Participants will learn about various safety issues such as electrical safety, 911,
boating safety and railroad safety. There will also be a Safety Olympics, fun
activities and snacks.
Page - 3
The cost of the program will be only $10.00 per participant (as the majority of the
expenses should be covered through business donations and a $5,000.00 grant from the
Minnesota Recreation and Park Association (we should get the grant approval within
the next month). Participants will also get a T-shirt.
Camp (based on 100 participants) is aS follows:
Revenue -
Registration Fees - 100 ~ $10.00
Business Donations, Grants
Total Revenue -
Expenses -
Staff -
1 Event Coordinator @ $10.35 @ 10 hrs.
5 Playground Leaders @ $6.75 ~ 10 hrs.
5 Police Officers ~ $13.50 ~ 10 hrs.
5 Fireman ~ $13.50 @ 10 hrs.
2 Parks ~ $13.50 @ 10 hrs.
Speakers -
Bus Transportation -
Supplies - Napkins, plates, cups, etc.
Entertainment - Closing Ceremony, family concert
Food/Beverages - Snacks, Lunch and Dinner
Advertisement - flyers
Smoke Detectors - 100 detectors @ $6.00
Bike Helmets - 100 helmets @ $6.00
T-shirts - 120 shirts (staff and kids) @ $3.30/shirt
Total Expenses -
Safety CamD Net Total -
The budget for the Safety
$1,000.00
5,000.00
$6,000.00
$105.00
337.50
675.00
675.00
270.00
200 00
300 00
200 00
500 00
350 00
500 00
600 00
600.00
400.00
$5,712.50
$287.50
HUSET PARK EVENING FACILITY SUPERVISORS - An adult Facility Supervisor will be
scheduled to work evenings at Huset Park this spring through fall whenever activities
are scheduled at Huset. The Facility Supervisor will typically work Mondays through
Fridays from 5:30 to 10:30 p.m., and will perform the following duties: open the
Jefferson building and rest rooms; assist in the supervision of the adult and youth
leagues; supervise usage of the park amenities; provide security for users of the
park; check out recreation equipment to park users; supervise other recreation
programs or facilities; and perform light maintenance as needed.
The addition of a Facility Supervisor will greatly enhance our level of service at
Huset Park. Plans are for two staff to be hired to cover the Facility Supervisor
shifts. The budget for the Huset Park evening Facility Supervisors is as follows:
Revenue - $0.00
Page - 4
Expenses -
Staff - 2 staff @ 325 hrs. @ $7.50 per hr.
(26 wks. @ 5 days/wk. = 130 days ~ 5 hrs/day = 650 hrs.)
Fringe
Total Expenses -
Huset Park Evenin~ Facility Supervisor Net Total -
$4,875.00
438.75
$5,313.75
<$5,313.75>
SPORTS & ~AMES AND CREATIVE CRAFTS CAMPS - Two new specialty camps will be held for
youth 6 to 11 years of age on August 15 & 16 at Huset Park. The Sports & Games Camp
will be held from 9:00 a.m. to noon, and the Creative Crafts Camp will run from 1:00
to 4:00 p.m. Sports and Games Campers will participate in a variety of challenging
sports and games such as softball, basketball, obstacle courses, relay races and
water sports (we'll utilize the wading pool at Huset). The Creative Craft Campers
will have the opportunity to develop a multitude of artistic skills through a variety
of craft projects. The costs of the camps per participant are as follows: Sports
& Games - $10.00; Creative Crafts - $15.00. The budget for the two specialty camp
is as follows:
Revenue -
Registration Fees - 45 8 $10.00, 30 @ $15.00
$900.00
Expenses -
Staff - 5 staff 8 26 hrs. ~ $6.75 per hr.
Fringe
$877.50
78.98
Craft Supplies -
200.00
Total Expenses -
$1,156.48
Specialty CamD Net Total -
<$256.~8>
ARTS IN THE PARKS - A total of six entertainment programs will be scheduled this
summer, primarily at the Huset Park bandshell.. The programs will feature a variety
of entertainers such as a 50's/60's band, a country/western band, and an adult
theater production. Concerts will usually be held on weeknights or Sunday
afternoons. It is our hope to bring all ages of residents to our parks for these
entertainment programs. In 1995 only one entertainment program was offered. The
Recreation Department is currently working with Library staff, to offer joint
entertainment programs later this year (in an effort to save some money!) The budget
for the Arts in the Parks program is as follows:
Revenue -
Business Donations -
$1,000.00
Expenses -
2 staff ~ 24 hrs. ~ $6.50 per hr.
(6 events @ 4 hrs. per = 24 hrs.)
Fringe
312.00
28.08
Entertainment Costs - 6 events ~ $350.00
$2,100.00
Total Expenses -
$2,440.08
Arts in the Parks Net Total - <$1,4~0.08>
Page - 5
The programs described in the previous four pages reflect a concerted effort
by the Recreation Department to encourage people to come "Back to the Parks" I'm
a firm believer in the saying, "If you program it, they will come!" I'm confident
that the programs that we're offering this summer will be well received.
Financially, the "Back to the Parks" programs are expected to take in
$14,750.00. With expenses estimated at $27,736.00, the cost to the City will be
$12,986.14. In the next month, the Recreation Department will be soliciting
donations from community businesses to help offset some of the expenses of the "Back
to the Parks" program. If the fund-raising effort is successful, the net cost to
the City may be greatly reduced.
Funding for the "Back to the Parks" program described above will come from the
following sources:
Business Donations/Grants (Account ~881) -
$6,000.00
Recognition/Special Events (Account ~45050) -
10,000.00
Youth Program (Account ~45001) -
7,000.00
Adult Athletics (Account %45003)
2,000.00
Traveling Athletics (Account 945005) -
1,250.00
Project Pride (Account 9881) -
1,500.00
Total - $27,750.00
If you need any additional information on the "Back to the Parks" program,
please feel free to give me a call.
Resp~ ful~advised,
C~ HEIGHTS
Ran0fv O~±e
Reckon Director
RQ/rq
AD14IN: BACKTOPARKS .14EM
MEMO TO:
FROM:
DATE:
SUBJECT:
CITY OF COLUMBIA HEIGHTS
RECREATION DEPARTMENT
Mark Winson, Acting City Manager
Randy Quale, Recreation Director /~
March 7, 1996
National Sports Center Ice Arena Project
On March 6, 1996 I attended a meeting at the National Sports Center (NSC) in
Blaine concerning the construction of a four rink ice arena at the NSC by the
Minnesota Amateur Sports Commission. What makes the NSC Arena project unique is that
a number of local communities are considering making a financial commitment to the
project. For $500,000.00 a community may buy in on a sheet of ice with the guarantee
of receiving 2,080 hours of ice time (at an additional cost of $125.00 per hour).
The participating communities would then achieve the benefit of their own ice arena
for 1/4 the capital cost and 2/3 the annual responsibility to purchase ice time.
On a closely related matter, Anoka County has informed us that they are no
longer interested in operating/owning Columbia Arena. Anoka County has in fact
offered Columbia Arena to the City of Columbia Heights or to any combination of
cities and schools that would consider operating, purchasing, or otherwise acquiring
the arena. It should be noted that Columbia Arena currently loses approximately
$60,000.00 per year, and that doesn't include purchase costs and future upkeep (the
refrigeration system will probably need a major renovation in the next 5 - 7 years).
Anoka County has also approached the NSC regarding Columbia Arena. In the
event the NSC Arena project becomes a reality, NSC has expressed an interest in
operating Columbia Arena. However, NSC would only operate Columbia Arena only during
the winter prime usage period of October 15 through March 15. The rest of the year,
Columbia Arena would be "mothballed".
NSC's rational for closing Columbia Arena down from March 15 through October
15 is twofold: 1) Columbia Arena is old and more expensive to maintain than the
proposed NSC Arena. It would cost twice as much to maintain Columbia Arena as
compared to the new NSC Arena ($80,000.00 vs. $40,000.00 per year per rink); and 2)
The NSC Arena would have plenty of ice time available from March 15 through October
15, so there is no need to keep Columbia Arena open during the spring through fall
(and spend additional money on staff and maintenance).
In the event that the operation of Columbia Arena is assumed by the NSC,
Columbia Heights residents that participate in the East River Hockey Association
(ERHA) would be impacted. The ERHA would no longer have use of Columbia Arena from
March 15 through October 15. They would then be forced to purchase ice time at other
arenas (such as the NSC Arena) to run their spring through fall programs. The added
time and distance to drive to alternate arenas would be a major inconvenience. There
is also a possibility that the NSC would close down Columbia Arena at some point in
the future. I believe that there is a proposal to add two more rinks at some point
in the future to the four rink NSC Arena, thus making the Columbia Arena expendable.
It is my understanding that the ERHA has been approached by the NSC to buy in
on 10% of a rink. For $50,000.00 the ERHA would receive a guarantee of 208 hours
of ice time (at an additional cost of $125.00 per hour). With the possibility of
Columbia Arena being closed in the future, the ERHA may feel pressure to buy in on
a NSC Arena rink so that they'll have indoor ice time on which they can depend. I
wouldn't be surprised if the ERHA approached the City in the very near for financial
assistance to buy in on a portion of a NSC Arena rink.
If you require any additional information on this matter please contact me.
ADMIN: ARENA. MEM
05/04/96 13:51 FAX 7855699
NSC
~001/010
March 1, 1996
TO:
Marry Asleson, Lino Lakes
Maurie Anderson, New Brighton
Gerry Haffeman, Shoreview
Jack Kirk, Fridley
Sharon Legg, Coon Rapids
Jay McCluskey, Spring Lake Park
Yvonne Newman, Forest Lake
Jim Peterson, Blaine
Randy Qufle, Columbia Heights
Mary Saarion, Moundsview
Cindy Walsh, Arden Hills
Facsimile:
Facsimile:
Facsimile:
Facsimile:
Facsimile:
Facsimile:
Facsimile:
Facsimile:
Fae.qimile:
Facsimile:
Facsimile:
784-7227
638-2135
490-4699
571-1287
754-9403
784-3638
464-4968
785-6156
782-2869
784-3462
633-7839
FROM: Paul D. Erickson, Executive Director
Minnesota Amateur Sports Commission
Update National Sports Center lee Complex - Marketing Committee
Wednesday, March 6, 1996 · 4:00 p,m.
You are invited to a meeting regarding the possible programs for the proposed four sheet icc
arena at the National Sports Center in Blaine.
Our goal is to identify the potential programs that c.ah be successfully marketed at the four sheet
ice center. Following the last meeting we have compiled materials from numerous sources and
have put together a draft first year scenario for your review.
Attached is a proposed agenda and support materials for the meeting
MINNESOTA AMATEUR SPORTS COMMISSION
1700 105th Avenue NE. Blaine, Minnesota 55449-4500 · 612/785-5630. fax 612/75~-5699 , tdd 612/£9 7-~385
AGENDA
H.
IH,
IV,
EXAMPLES OF PROGRAMS AT AREA ARENAS.
PROPOSED PROGRAMS
A. GROWTH/GIRLS' AND WOMEN'S ICE SPORTS
1. North Metro Girls' Hockey Programs
a. 1995196
b. 1996197
c. 199712000
B, PARK AND RECREATION PROGRAMS
1, Public Skating
2, Learn to Skate
3. Senior Programs
4, Adult Hockey Leagues
5. BroombaI1
6. Boot Hockey
7. Other
YOUTH HOCKEY PROGRAMS
1. Leagues
2. Practice
3. Camps
D. FIGURE SKATING
SCHOOL PROGRAMS
1. High School Varsity
2. Elementary School
F. COLUMBIA USERS
NSC/MASC PROGRAMS
1. Tournaments and Events
2. Leagues
3. Camps
4. Indoor Soccer
FIRST YEAR SCENARIO - DRAFT
'o
o
o
o
I
I
I
I
I
I
I'
x ~, o~
×
-r .r.
n" -
North Metro Youth Assn.
Rink Usage
.lce..Hockey Associafio_n
Coon Rapids
Home Rink
.(Hrs. Used)
900
Away Rink
(Hrs. Used)
11'0
Add'l.
Needed Hrs.
400
Blaine
Centennial
Spring Lake` Park
625
450
175
2OO
5O
100
Mounds View
600
400.
500
Imndale
300
300
300
Forest Lake '
Fridley
Columbia Heights
TOTAL
2,875
1,185
1,350
DRAFT
WINTER (October
NSC ICE CENTER
Opening Year Scenario
October 15, 1997
15-- March 15) 20 Weeks 4 Sheet
1 Sheet
Winter Prime
I. Girls Sports Net Increases
High School & Local Association
5,200
1,600
1,300
400
II. Additional Local Association Needs
2AO0
600
1II. Figure Skating (25 hrs./week)
500
125
IV.
Open Skating/Learn to Skate (10 hrs./week)
(Mon. 6 - 7:45; Wed. 6 - 7:45; Fri. 6 - 7:45;
Sat. 1- 2:45; Sun. 1- 2:45)
200
50
V. Short Track Speedskating (5 hrs./week)
100
25
VI. Park & Recreation Programs
VI.
MASC Events
All American Girls' & Women's Hockey Tournament
Holiday Tournament
512
128
TOTAL
5,312
1,328
Winter Non-Prime
SPRING (March 15
I. Columbia Arena Users
May 30) 10 Weeks
4 Sheet
1,800 hour goal
550
1 Sheet
41jO hourgoal
138
II,
NSC Indoor Soccer 48 hrs,/week one rink
6 to 10 Mon. -Fri.; 8 a.m. - 10 p.m. Sat. - Sun.
(Market to Mounds View, NSSA, Forest Lake, etc)
[one additional dnk]
48O
[4801
120
[120]
.7
III. NSC Spring Hockey Leagues -- one rink equivalent
[one additional rink]
480
[480]
120
[120]
IV. Figure Skating 25 hrs./week
250
64
V. Open Skating + Learn to Skate
80
20 *
VI. Short Track Speedskating
50
12
VII, Park & Recreation Programs
VIII. MASC Events
Spring Tournament
120
30
TOTAL 2,010 504
SUMMER (June, July & August) 13 Weeks 4 Sheet 1 Sheet
I. Columbia Arena Users
1,100 hour goal
350
275 hour goal
88
II.
MASC Events USA International Cup AAA (6 day - 336 hours)
USA International Cup Open (5 Day - 270 hours)
606
151
III. Camps: Herb Brooks & Others
400
100
IV. Short Track Speedskating
? ?
V. Public Skating/Learn to Skate
? ?
VI. Figure Skating
? ?
VII. Park & Recreation Programs
? ?
VIII. MASC Events
? ?
IX. NSC Summer Leagues
?. ?
X. Local Association Caanps
? ?
XI. Local High School Camps
TOTAL
? ?
1,356 339
FALL (September 4 October !5) 6.5 Weeks
I. Columbia Arena Users
II. NSC Fall Leagues - hockey (2 rinks)
4 Sheet i Sheet
1,540 (}~o~ 385
350 88
900 200
IH. Hockey Association - In House Leagues (1 rink)
312 78 *
IV. Figure Skating 150 38
V. Public Skating 50 12 *
VI. Park & Recreation Programs
? ?
VII. MASC Events ? ?
TOTAL 1,717 416
Note: This draft was prepared by MASC & NSC staff as a hypothetical scenario. All deci-
sions about program direction would be formulated cooperatively by the participating cities
and the MASC. This draft provides a starting poim for discussion purposes.
COUNTY OF ANOKA
Office of the County Board of Commissioner~
2100
GOVERNMENT CENTER
3rd Avenue · Anoka, Minnesota .5.5303-2265
(612) 323-5680
February 29, 1996
JIM A. KORDIAK
County Commissioner
District//4
Mr. Mark Winson
Acting Manager, City of Columbia Heights
590 - 40th Avenue NE
Columbia Heights, MN 55421
Dear Mark:'
Subject: The Future of Columbia Arena
...... ::~?.'c~',, ~....~'~: :. .;:. ':'..~:~: ."-; :'+~..'.'.;;; '~i.:."": i~.': ~ ';,',;:-" .~7:,':¥'; ~...~!..:':..;~ '.'~:::,: '..; ..'i : '.'i; ~ :-,; .~':~ : ,;'. ,, ..:! ~ .~:,!~' .! :
"As..you may be aWare,, theMinnesotaAmateur.Sports commigsion ~iS'~:woi~ki'ng ,~iti~'a vfiti~y'"0f
i"(~i{J~~' ~h~l. sCh°0[ distri'~t~.':t°-deveiop~ a. four-sh'eet ice; arena .-'at-'the ~Nati0n~l~ spo~ts':.~ente'r i'n
Bl~ir{~.' "The"deVei0'p~ent' o~ {hiS'project will have a major impact on Anoka County s future
involvement with. Columbia Arena~ .-. :. -......~, ..:. ~ · '
As you may know, Columbia Arena is the only ice facility that Anoka County operates. Although
Columbia is supported by county-wide tax revenue, the majority of ice time is used by schools
and hockey associations in the southern part of the county. Several of the ice users at Columbia
are now in diScussions with the Amateur Sports Commission about using the new four-sheet
facility. This could potentially cause Columbia to lose customers and revenue.
Several approaches are currently under consideration which would transfer ownership and/or
operations of the Columbia facility to the Amateur Sports Commission. You can be ass[~red that
one of the main issues the county board has identified will be that contracted users of Columbia
Arena.continue, over a 3-4 year transition period, to have access to the same or equivalent ice
time availability as is. currently the case at Columbia. Certainly, any change to the current
operations of Columbia Arena is likely to have some affect upon its many users in the short term,
and leaves uncertain the long-term availability of ice at the arena. I can also tell you that several
county board members have, for quite some time, expressed a strong desire for Anoka County
to remove itself from the management/ownership of ice programs at Columbia Arena and have
co.nsldered~ both: public: and private ownership options.
...... · ............ '~ ' -':~-.:: :..'. ::~.~ ~' i: ..:' ":', :':.; ..... '~;'~ :~:~ ~' ."'-'; ".i.:~';'~.;.'.'. ' :, ~":'"
'(~Ea'-c°'U.n~ W%ld.!i~e~to,:~ffe~'. c°lumi~ia Arena. to~you::or' to~ any c0mbiei~tion''~ 0~-'cities: and"
%h°01s'ih,4t WOuld C°nside~o'perating, purchaSing;:.or otherwiseTficqUiring'the ~fir'ena~.
consider these options as you discuss with each other and others the future of that facility. As
':ii: ~".i :. ;'.;' .~ ;..:? :-:.: :- ;: :~
FAX: 3aa-5682
Affirmative Aotion / Equal Opportunity Employer TDD/TTY: 323-5289
Cc :~lq-~. c ',;
February 29, 1996
Page~ "
Anoka County examines the issues, we are very much interested in answering your questions and
receiving your input and suggestions on this matter. The time frames for reaching decisions are
very short. It is our understanding that final decisions regarding the four-sheet ice arena will be
made in March or early April of this year. It will be necessary to move very quickly to identify and'
resolve issues regarding Columbia Arena.
Thank you for your consideration of this matter.
Sincerely,
Jim Kordiak
Anoka County Commissioner
JK:Ip
City of Blaine
9150 Central Avenue N.E., Blaine, Minnesota 55434-3499
February 26, 1996
Mark Winson
Acting City Manager
City of Columbia Heights
590 40th Avenue N.E.
Columbia Heights, MN 55421
(612) 784-6700
FAX (612) 785-6156
Dear Mark:
The enclosed table was part of a fiscal disparities article-that appeared recently in the Minnesota
Journal. The table provides a number of interesting, but mostly Unfavorable; comparisons
betWeen our area and other.partS 'ofthe'region.-'-The:one'that,t'f0uiid most 'troubling 'v~as the
column entitled '2 996 C-I without sharing". I believe this column reflects in a rather telling
Way-what'the-future holds:':f61~iug:and our ability to provide quality services if the state is
iuCcesSful'in moving'lOs~/1-goVcSmmefit ~0~'ard:gkeatei/relian5e' 0fi'the I05al"pr~oP~rt~'fax' and: :' ·
greater' emphasis! 6n competitiofi~: ~The~tr~_]'/h~i'~'th~it we ~ not go'~:-to-b~ able~ to' compeie: .::::'."
Especially if; :as many of US 'suspect, there'are 'iricr¢hsihgl~"effectiveraids on'the fiscal disparities
pool or the law itself in the future. The trends are'not getting better. In'spite of years of
complaining about our C-I tax capacitY, we continue to develop in ways that only serve to make
matters worse. Two of our fastest growing communities have C-I net tax capacities of less than
$90 per person and our county average among cities over 5,000 is only $224 per person. If it
wasn't for the City of Fridley, it would be only $175 per'person. Comparing that with the $326
per person average in Dakota County, or $399 per person average in Ramsey County, or $448
per person average in Hennepin County gives a pretty sobering picture of our future. As You
well know, the picture would not get any brighter if we added a comparison of housing values.
We cannot operate as if the disparities bill will protect us forever. Nor can we assume that we
can simply continue to cut services and costs to make up for a lack of tax base without at some
point harming our ability to attract the very kind of tax base growth we need. This is not just a
city issue. The largest percentage' of the property tax and, therefore, the largest impact of our
development pattem is bom.by the :schools-add ihe countY]. We need't0 Work t0getii~r to' ensure
that we are creating'th~': heatthiesi,' Stronge~tl most: balanced-tax bi~tse' we:¥an'Wh~le we ~tili have
the tax"base ~haring la~ i~place.::-: :'-'~ ~' :' i::: .' :' ', :-'- '. :.: · ::'--2,--'- ::" '-:"~': !-:':~ :-~ '~ .... :'
In the past we have held various meetings ;where the school districts, 'Cities; townships,. and"
county would get together to talk about'these issues. I-encourage that We begin doing that' again
so that we can not only better assess the impact that external decisions are having on us, but also
better tmderstand the cumulative effect that individual internal decisions are having and will have
on our future.
Anoka County Officials
February 26, 1996
Page 2
I hope that over the next several weeks we can renew our discussion about establishing a fairly
regular schedule of meetings for all local government in Anoka County. Obviously, our ability
to be effective in our own areas of responsibility is to a large extent dependent upon how
effective we are as a region. I think it's time we reaffirm that fact and start giving a practical'
application to the interdependence we all know exists.
E1 Tinklenberg
Mayor
CITY OF BLAINE
cc: State Legislators representing Anoka County
TABLE 2: PER CAPITA COMPARISONS FOR TAX-BASE SHARING#
Community % change 1996 NTC 1996 C-I*** 1996 C-I 1971-96 1971-96
(Above 9,000 in 1996 Net gain with with without C-I growth C-I growth
population) NTC**with or (loss) sharing sharing sharing with without
sharing sharing sharing
Andover A 12.46 % $ 77 $ 698 $166 $ 89 ~. $155 $ 77
Anoka A 12.45 77 699 328 251 252 174
Apple Valley ~ 4,58 35 789 222 187 194 160
Arden Hills le, -9.58 (118) 1,113 594 712 399 517
Blaine J, 4.34 27 652 325 298 305 278
Bloomington K -13.28 (211) 1,380 769 980 620 832
Brooklyn Center H -2.95 (24) 795 471 495 398 422
Brooklyn Park H. 5.23 36 721 335 299 305 269
Bumsville D -9.28 (105) 1,026 474 579 311 416
! Champlin 14 22.14 110 608 166 56 152 42
I Chanhassen ~,I -0.57 (8) 1,362 474 482 440 447
Chaska H -7.18 (71) 916 423 494 370 441
Columbia Heic~hts A. 22.50 109 592 . ~6~ 154 . 223 114
Coon Rapids ~ 9.79 58 651 261 203 232 174
Cottage Grove ~ 14.82 79 611 225 146 153 74
Crystal R 17.03 88 608 259 170 223 135
Eagan .O -9.51 (110) 1,047 427 537 283 393
Eden Prairie H -11.72 (192) 1,450 523 715 372 565
Edina N -7.16 (131) 1,700 538 670 368 499
Fridley ~, -6.92 (70) 941 547 617 431 501
Golden Valley H -8.63 (125) 1,324 673 798 488 613
Ham Lake ~ 8.27 55 716 240 185 210 155
Hastings I~ 10.71 64 662 275 211 228 164
Hopkins N 0.65 6 954 447 441 296 290
Inver Grove Heights.~ 1.82 14 773 303 289 255 241
Lakeville.~ 3.07 24 797 239 215 194 171
Lino Lakes ~ 12.07 78 721 161 84 138 60
Little Canada I~ -2.11 (17) 809 353 370 312 329
Maple Grove I~, -0.25 (2) 835 273 275 225 227
Maplewood ~ -9.60 (106) 995 574 680 393 498
Mendota Heights ~ -7.06 (104) 1,375 410 514 334 438
Minneapolis ~ 1.17 10 888 502 491 370 360
Minnetonka N -11.11 (166) 1,331 496 663 451 618
Mound N 11.28 73 716 167 95 128 55
Mounds View ~, 9.95 58 644 300 242 283 225
New Brighton ~, 4.05 31 791 288 257 253 222
New Hope i,( 0.70 6 820 389 384 334 328
North St. Paul ~ 23.14 107 571 224 117 196 88
Oakdaie.~ 11.90 68 644 218 150 195 127
Plymouth IA -8.93 (120) 1,227 449 570 357 477
Prior Lake ~ 8.86 62 767 161 98 141 79
Ramsey ,~ 10.34 63 674 200 137 176 113
Richfield l~ 13.79 85 703 285 200 236 151
Robbinsdale ~ 19.34 101 625 244 143 212 110
Rosemount ~) -5.08 (52) 966 439 491 259 311
Roseville'~ -8.47 (110) 1,188 663 773 516 626
Saint Louis Park F~ -3.44 (38) 1,056 500 538 371 409
Saint Paul 1~ 16.00 93 675 358 265 255 162
Savage ~ 3.82 29 800 250 221 78 48
Shakopee ~ -11.96 (146) 1,073 618 764 537 682
Shoreview ~, 2.90 23 806 208 186 191 168
South St. Paul+~ 27.03 135 634 .314 179 176 41
Stillwater I,~ 1.37 11 776 306 295 260 249
Vadnais Heights I~ -4.11 (38) 885 349 387 315 352
West St. Paul ,~) 2.69 20 768 311 290 258 238
White Bear Lake ~ 10.01 61 672 256 195 231 170
White Bear Township 4.04 30 780 200 170 183 153
Woodbury ~,~ 0.13 1 1,006 248 246 174 173
# Population figures are Metropolitan Council estimates for 1971 and 1994.
* The net gain or (loss) is the difference between the amount of tax base a community contributes to the sharing
pool and the amount it receives back from the poot,
** NTC is total net tax capacity--a community's total valuation as computed for tax purposes--for taxes payable
in 1996. This figure includes value in tax-increment finance districts,
"* C-I is commercial-industrial net tax capacity. This figure includes value in tax-increment finance districts.
+ South St. Paul began contributing for the first time in 1992, as a result of a 1991 law change, its contribution
was 40 percent of its C-I growth since the 1989 assessment year.
MINNESOTA JOURNAL February20, 1996 7.
CITY OF COLUMBIA HEIGHTS
DATE:
MARCH 5, 1995
TO:
FROM:
MARK WlNSON
ACTING CITY MANAGER
FINANCE DIRECTOR
OPERATIONAL REPORT
FEBRUARY 1996
DEPARTMENTAL GOALS:
1995 Audit,: The auditors started the final phase of the City audit on February 26th.
everything is progressing very well and is well ahead of schedule.
At this time
1997 Budget Process: Finance Department staff has started preparation for the 1997 budget process. The
budget preparation manuals and instructions will be going out to Department and Division Heads on
April 1, 1996, for their preliminary proposed department budget preparation.
ISSUES, CONCERNS AND PROBLEMS:
Continuing Problem:
City_ Telephone Equipment: The telephone room that houses all of the City's telephone switching
equipment is located directly under the Police Department garage. Over the years the floor in the garage
has deteriorated significantly. With this deterioration, it was recently discovered that the water that melts
off the police cars in the garage runs through the cracks in the garage floor and drips into the phone room
below the garage. As there are several locations where the water drips into the phone room and these
locations appear to vary from time to time, it is virtually impossible to protect the phone equipment.
Currently, the Police Department has reduced usage of the garage; however, if the floor in the garage is
not repaired, the City runs the risk of significant damage to 'telephone equipment that could easily amount
to far more than the cost of repairing the garage floor.
WE:dn
9603051
COLUMBIA HEIGHTS
PUBLIC LIBRARY
820 - 40th AVENUE N. E.
COLUMBIA HEIGHTS, MN 55421-2996
PHONE: (612) 782-2805
FAX: (612) 782-2804
II.
III.
TO:
FROM:
~IBSECT:
DATE:
CITY OF COLUMBIA HEIGHTS
Mark Winson, Acting City Manager
M. Rebecca Loader, Library Director
February operational report
March 1, 1996
Significant Accomplishments
A. The Friends met on 2/5 with six members present.
B. The Board met on 2/6 with three members present.
C. Senior Citizen Time drew 21 people on 2/14.
Departmental Goals
A. Jeanine participated in cable shoots on 2/1 and 2/29.
B. Three page classes were held during the month: Gateway, mending, and circulation.
C. Eight sessions of preschool storytime were held during the month of February
with a total attendance of 248.
D. Becky met with Dan Siebersma, the library's new representative from Baker and
Taylor, on~2/12. ~
E. Marsha presented a program on book selection to the Headstart program on 2/13.
F. Marilyn Gray was hired as a library supervisor substitute. She will'start
training in. March.
G. The annual report was turned in 2/13.
H. The Economic Development Director candidates toured the library 2/22.
I. Kelly and Marsha read at Valley View on 2/26 as a part of I LOVE TO. READ month.
J. The first Family Nigh~ program was held 2/26 with l&in attendance. Local author
David LaRochelle began the series and was well-received.
Family Reading Club and Reading Railroad both started on 2/26.
Ail full,time staff members participated in Employee Assistance Program training.
L.
Mo.-Becky·attended ~the first-Heights Pride.meetingon 2/28.
Issues and Problems
None
JANUARY
Circulation 1995 1996 ''LIBGIS 1995 1996.
Adult 6135' 6091 Reference 2176 2950
Juvenile 4408 '4823 _Dir. A 372 398
10543 10914 Dir. B 80 67
Work days 24 25 Work days 24 25
recycled paper
COLUMBIA HEIGHTS POLICE DEPARTMENT
TO:
FROM:
SUBJECT:
DATE:
Mayor and City Council Members
Thomas M. Johnson, Chief of Police
Operational Report, February, 1996
March 5, 1996
I. Events/Accomplishments
Ao
During the past month, our policy and review committee completed the review of our
first three policies. They are the Written Directive System which will set up our policy
manual, use of force--which is a critical directive for our officers, and the pursuit
policy-- which is another high risk area. The committee is now working on the use of
deadly force. The officers involved in this committee are doing an excellent job.
Bo
We continue to receive feedback in the form of returned surveys from the Heights
Highpoints newsletter. We will look at all of the responses and put together an
information synopsis of what we learned during the month of March.
Sergeant Bob Jendro retired from the department in February after 32 years of service.
We had a reception for Bob in the Police/Fire Training Room, which was very well
attended. Bob will be missed, and we wish him well in his retirement.
Our new CSO Judy Menth began work with us on February 14. Judy has been working
with CSO Peterson learning the ropes. She catches on very quickly and is doing an
excellent job. Judy was introduced to the Council at the February 26 meeting.
During the month I addressed the Reserve Unit meeting at the invitation of Sergeant
Roddy. It was a pleasure to meet each of these energetic volunteers and to answer
questions they may have about me. I am sure we will work very well together and I
look forward to this relationship.
Captain Olson attended the Hilltop City Council meeting in order to answer their
questions regarding our conduct and rental permit ordinances. The concept was well
received by the Council, and they are working on their ordinances now.
During the month all members of the department attended Corvel Managed Care training
and Employee Assistance Program (EAP) training. The supervisors also attended
alcohol and drug testing training. Each of the training sessions was very informative
and well worth the time and effort.
Mayor and City Council
Page 2
March 5, 1996
Il. Projects/Goals
The review committee, of which I am a part, is continuing to review the licensing
ordinance and are making good progress. We have looked at the junk dealers section
and suggested many revisions. We are looking into peddlers and pawn brokers next.
I sent our performance objectives for February, 1996, to Acting City Manager Mark
Winson. Everything that was due in February is well on the way to being accomplished
or has already been accomplished. Skateboarding and graffiti alternatives will be
reviewed at our March C.O.P. and sergeants meetings.
During the past month I was honored to be asked to read to first graders at Highland
Elementary. This is an excellent program where they ask guest local celebrities to come
into school and read. This year's challenge was to read 6,000 books and they were well
on their way when I was there.
During the month we have completed evaluations of all officers and supervisors. I am
pleased to report that overall the members of the department are doing an excellent job.
We will do our best to continue this effort.
After attending the Traffic Commission meeting February 5, 1996, I looked into the
revising of the No Parking 2 AM to 6 AM ordinance. The issue raised was a business
that was open until 4 AM and wanted customers to be able to park in front of their
building. I have submitted a revised ordinance to the Traffic Commission, which we
will review at the March meeting.
During the' month Ralph Duray, Captain Olson, and I looked into alternatives available
to upgrade our computer system. We were very pleased with the preliminary
information we obtained. Anoka County has purchased a Stratus mainframe which is
capable of holding our information also. The cities of Fridley and Blaine are also
looking at sharing this system, which would give us access to their information and vice-
versa. We are also looking at some laptops used by New Brighton Police which can
double as MDT's. This would allow us to become a paperless police department. We
are very excited about these prospects and will keep you informed as to what we learn.
III. Issues/Problems
I have received an eligibility list from the Civil Service Commission in order to hire two
replacement officers. I will meet with the City Council on March 4 to lay out my plan
for the next year. I will report on the outcome next month.
At the time of this report the statistical information for the month of February was not yet
complete. This information will be forwarded as soon as it is completed.
TMJ:mld
96-094
CITY OF COLUMBIA HEIGHTS
Public Works Department
TO:
FROM:
SUBJECT:
DATE:
MARK A. WlNSON
ACTING CITY MANAGER
KATHY JEAN K. YOUNG ~(~
ASSISTANT CITY ENGINEER
OPERATIONAL REPORT- FEBRUARY
MARCH 6, 1996
SIGNIFICANT ACCOMPLISHMENTS
General
Responded to 67 Gopher State One-Call requests.
Hazardous trees were removed from City-owned lot located behind 4200 Stinson Blvd.
Crews chipped branches from storm damaged trees City-wide.
Stre~
Constructed a box cover for the chip truck.
Removed ice build up in streets and alleys.
Removed four Civil Defense sirens from their poles.
Opened catch basins City-wide.
Trimmed storm damaged blvd. trees City-wide.
Patched potholes City-wide as needed.
Replaced Christmas banners with Columbia Heights banners.
Mixed salt/sand two times.
Put Dump Truck #99 into service.
Responded to four sanding callouts.
Sanded streets and alleys as needed.
S&W
Repaired broken watermain at 1214 43rd Ave.
Cleared snow away from £rre hydrants City-wide.
Assisted residents in thawing 16 frozen water services-stop box locations, etc.
Televised 8" sanitary sewer line that is located on the west shore of Silver Lake.
Repaired broken watermain at 3919 Arthur.
Operational Report - February 1996
March 6, 1996
Page 2
Repaired hydrant at Huset East.
Repaired 3/4" water service, frozen line at 4219 7th St.
Constructed storage area in MSC basement.,
Repaired broken water main at 1439 40th Ave.
Responded to 25 Gopher State One-Call requests.
Shut off 44 delinquent water accounts.
Installed three new meters.
Repaired three meters.
Park
Constructed a storage area on the main floor of MSC.
Repositioned a wall in the Assistant City Engineer's Office.
Trimmed storm damaged trees in all parks.
Repaired damage caused by frozen pipes at Gauvitte Park and Ostrander Park.
Installed a window in the door for the Police Chief's Office.
Maintained skating rinks as required.
Closed skating rinks 2/23/96.
Three employees attended Tm'f and Ornamental Care Seminar.
Cleaned sidewalks as needed.
Engineering
Continued work on several projects as follows:
Mill Street
LaBelle Pond dredging
Sidewalk and retaining walls at 44th Ave.
Zone 1 Street Rehabilitation Program
Alley construction - 37th Ave. to 38th Ave., west of Quincy St.
1996 Street Striping
M.S.A.S. Overlays
Central Ave. project
M. S.A.S. deficiency study
LaBelle pond aerators.
1995 year end reports
Project administration
Archive AutoCAD files
Miscellaneous permits, surveys, compnter input, drafting, filing and training
Seminars
KKY:jb
96-126
TO:
FROM:
RE:
DATE:
City of Columbia Heights
Recreation Department
Mark Winson, Acting City Manager
Randy Quale, Recreation Director ~
Operational Report, February 1 - 29, 1996
March 5, 1996
Administration (Report compiled by Randy Quale)
The Park and Recreation needs assessment and opinion survey was mailed to 800
residents on February 6. As of February 29, a total of 274 surveys were completed and
returned (return rate of 34.25%). It is hoped to have preliminary results compiled by the
end of March.
2. A Recreation staff meeting was held on February 13.
3. Attended a meeting of the East River Hockey Association on February 13.
A meeting of the Values 1st youth sub-committee that I co-chair was held on February
15. The youth sub-committee is planning to start an "Adopt-a-Park" program for local
community organizations (e.g. cub scouts, girl scouts, etc.) Community organizations
who participate in the program would provide a minimum of three clean up visits to a
selected City park in a one year period. The new "Adopt-a-Park" program will kick-off
during the Heights Pride celebration. The next youth sub-committee meeting will be held
on March 14 at 5:30 p.m. at Murzyn Hall.
Work continues on the upcoming Heights Happenings city newsletter. The newsletter is
tentatively scheduled to be mailed to our residents on March 15.
There has been some confusion regarding the dates of this year's Lions Jamboree.
According to the Murzyn Hall building schedule, the Jamboree was scheduled for June
20 - 23. However, we were recently informed that the Jamboree is actually scheduled for
June 27 - 30. Unfortunately, Murzyn Hail is not available on June 28 and 29 as there are
wedding receptions booked in the hall on those dates. Therefore, the Lions will need to
find alternate locations for there indoor events on those two dates. On a related matter,
the City's annual fireworks displaY has been rescheduled for Saturday, June 29 at Huset
Park to take place during the Jamboree.
7. .Attended February 21 Columbia Heights Athletic Boosters meeting.
The Park and Recreation Commission meeting (with an extensive agenda) was held on
February 28.
Recreation Department Operational Report - February 1 - 29, 1996
Page - 2
9. Attended a February 22 meeting of the Minnesota Recreation and Park Association
(MRPA) 1996 conference committee. I am the chairperson of the meals committee for
the MRPA's 1996 conference (at least I'll be doing something in which I have a lot of
experience!)
10. Attended a February 28 Heights Pride planning meeting.
B. Recreation (Report compiled by Monica Nybeck)
1. Working with H.B. Fuller to plan the Easter Egg Hunt on Saturday, March 30.
2. The spring gymnastics flyer went out and we are currently taking registrations.
3. Met with the MRPA Playground Workshop Committee to plan a June 6 summer
workshop for playground leaders.
4. Met with the Metro Area Recreators - NE (M.A.R.S. - NE) to plan a few summer events
together.
5. Helped out with senior activities while Karen was on vacation.
6. As a part of the MRPA, I spoke at the University of Minnesota on February 27 to a
Recreation class about programming.
7. Working on "Back to the Parks" programs for the summer. We will be teaming up with
Fridley for many of our Wednesday field trips.
8. Working with the Library to coordinate programs.
9. Mailed out reminder letters to previous Garden Plot users.
10. Working on mailing local business' an informational letter about our programs, asking
for their support in donations.
C. Athletics (Report compiled by John Herbert)
1. Boys Junior Hylander basketball teams begin game schedule.
2. Registration began for returning adult softball teams.
3. Indoor soccer clinic began for 22 1st & 2nd graders.
4. Boys and girls traveling basketball teams completed regular season play.
5. T-shirts, uniforms, and athletic equipment was ordered in bulk for the year.
Recreation Department Operational Report - February 1 - 29, 1996
Page- 3
De
A revised Tennessen warning and liability waiver was incorporated into registration
materials.
Columbia Heights day was declared at Target Center on February 24 for the
Timberwolves versus Atlanta Hawks game. Residents received a discounted ticket and
free clinic.
Seniors (Report compiled by Karen Moeller)
1.
2.
The Sr. Coordinator filmed the Sr. portion of the city cable program on February 1.
Four seniors are taking part in a Tuesday night reading program at McDonalds. They
read stories to elementary age children between 6:00 to 7:00 p.m.
3. Approximately 100 seniors participated in a "Make Your Own Sundae" party in the Sr.
Center on February 9.
4. Free income tax service is being offered to seniors on the 2nd and 4th Tuesdays of the
month.
5. 44 seniors participated in a trip to Edinbourgh Golf Club for lunch and a musical program
on February 14.
6. 34 seniors participated in the 8 hour Defensive Driving Class on February 15 and 16.
7. 4 seniors volunteered to assist the blood drive at St. Matthew's Lutheran Church on
February 22.
John P. Murz3~n Hall (Report compiled by Randy Quale)
1. In 1996, thirty-one out of fifty-two Fridays and fifty-one out of fifty-two Saturdays are
booked. In 1997, two out of fifty-two Fridays and twenty-four out of fifty-two (52)
Saturdays are booked.
2. Price quotes are being solicited for replacing the carpet in the Senior Center.
3. Don Barrett was hired as a Custodian II and will begin work on March 4. Plans are for
Mr. Barrett to work approximately one shift per week and to serve as a substitute to cover
open shifts. Currently, we have two Custodian I and four Custodian II staff on payroll.
RQ/rq
Admin: Op-Rpt. Feb
Columbia Heights Fire Department
To:
Yrom:
Subject:
Date:
Mark Winson, Acting City Manager
Charles Kewatt, Fire Chief
Operation Report
March 5, 1996
Operation Report
February 1996
A. Significant Accomplishments
1. Emergency Medical Calls - 92
2. Fire or Good Intent Calls - 39
3. Classification of Alarms
Still Alarms - 116
Company Alarms - 10
General Alarms - 5
4. Total Calls for the Month - 131
5. Number of Total Calls Billed to Hilltop - 6
6. Training
252 Hours Station-Duty (paid-on-call personnel)
256 Hours Training (all personnel)
7. Structure Fires with Property Loss - 2
Feb 12 3800-5th Street NE .....
Feb 14 4200 Central Avenue NE
8. Mutual Aid Given - 1
Feb 18 5333 University Avenue ..
Mfg Facility .... $3,000.. hx~ Rcrrn Fare
Retail Store .... $1,000.. Roof Fire
Commercial Prop ........ Structure Fire
B. Status of Department Goals
1. No repom
C. Issues or Problems
1. No report.
CWK:cf
96-60
of.
ECONOMIC DEVELOP~EBrf AUTHORITY
590 40th Avenue N.E.
Columbia Heights, MN 55421
(612) 782-2855
~4F.~H~ERS
Seb~ Heint=
Richard Du~n
Donald J. Murzyn, Jr.
P=~ Jindr=
Meg Jones
Ga~ Peter~on
Bob Ruettirna~
DATE:
-TO:
FROM:
RE:
March 6,.'1996
Mark Winson, .~ting city Manager
Tina Goodroad~cting~q- Community Development Director
MONTHLY REPORT ON COMMUNITY DEVELOPMENT DEPARTMENT
ACTIVITIES FOR FEBRUARY
BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS:
The monthly "Protective Inspections, Building Permits" report is
attached as Exhibit "A". Reports on grant activities are included
below·
2. P]%RKVIEW VILLA HOUSING COMPLEX (PVHC):
The monthly report by Jim Bettendorf, PVHC Manager, is attached as
Exhibit "B".
3. HOUSING REHABILITATION:
Housing Rehabilitation is currently on hold while staff examines
the current status regarding the loan/grant programs in Columbia
Heights. Jennifer Stoopes-Mokamba is meeting with Tina Goodroad to
plan a course Of action which would best serve the City.
4. CITY COMMUNITY DEVELOPMENT BLOCK GBnNT PROGRAM (CDBG)/HOME PROGRAM:
Ail contracts have been signed and programs are now in the process
of being implemented.
RENTAL ASSISTANCE PROGRAM:
Barb Dock is stilI helping as a'temp working with the
Section 8 Program.
Staff is currently implementing the new Section 8
"Conforming Rules" this process requires changes both in
paper work and process, while also answering concerns
from HRA families and landlords.
There have been no more transfers from the Metro HRA to
the Columbia Heights program.
We have heard nothing yet from HUD regarding the Local
Preference matter.
'_Uie City of Columbia :q~:iglits dbe~' not d~c~minate on t1~e b~'
q~'d~dbillty in cmpl~,ymc~c or clie pro. ion q/'sem~ccs
Equal Opportunity Employer
COMM. DEVEL. DEPT. MARCH 6, 1996 PAGE 2
6. OTHER:
MHFA Minnesota City Participation Proqram (MCPP)
First Time Home-buyer Proqram: An allotment of
$413,052 has been awarded to Columbia Heights for
the 1996 program and funds should be available by
mid April for First Time Homebuyers.
Four-Plex at 4607 Tyler Street: Renovation is
completed and Crest View Management is handling all
management and will have-all units filled by May.
Ce
Medtronic Development: Work is continuing through
the winter. Two contract inspectors are doing all
building/mechanical/plumbing plan review and in-
spections.
Please call us 784-2856 if you have any questions in regard to the
above.
Enclosure
cc:
HRA Comm./ Mayor & City Council/City Mgr/City Eng.
Holmes & Graven (Steve Bubul/Bob Long)
Jim Bettendorf, PVHC
Northeast State Bank (Larry Pietrzak);
Norwest Bank, Fridley (Greg Quade);
First Banks (Jim Passeri/Rod Hill)
dsmnrpt
55421 PROTECTIVE INSPECTIONS, BUILDING PERMITS
MONTHLY I~EPORT
City of Columbia Heiqhts, Mn.
782-2817
FEBRUARY FEBRUARY THIS YEAR LAST YEAR
1996 1995 TO DATE TO DATE
0 0 0 0
- b o o o
0 0 -0 0
2 ....
13 7 19- 13
0 0 0 0
o/o o/o o/o ,,o/o
- 0 .o o 0
1/0/0 0/010 ~/Q/o 0/0/0
OlO/O 2/4/2 07~0' ~/4/2
1 ~ .4 2
? 1 2 5
0 O 0 0
O fl o o
- 1 6 ,4 7,
0 0 0 ,~0,
22 29 39 46
9 9 16 21
16 9 20 19 mm m~
- 0 ) o 0 1
5 3 ,8 . 7
21 44 48
30 ~~~
TYPE OF CONSTRUCTION
NUMBER OF PERMITS ISSUED
Single Family Dwellings
Duplexes/Double Bungalow
Multiple Dwellings
Residential Additions
Residential Repair/Maint.
Residential New Garages
New Commerclal/Inst.. Const;-
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
14.
16.
New Industrial Construction
Comm/Inst./Ind. Addns;
Comm./inst./Ind. Repair/Maint.
Signs -Permanent
Sprinklers
Demolitions
Retainin~ Walls
Fences
Others
Permits with two or more classes
TOTAL
Heating Permits
Plumbing Permits
Sewer Permits
Water Permits
TOTAL
B. ESTIMATED vALUATIONS OF PERMITS
ISSUED ....
1. Single 'Family Dwellings
2. Duplexes/Dbl.Bungalow, NEW
3. New Multiple Dwellings
4. Residential Additions
5. Resldential Maint./Repalr
6. Residential New Garages
TOTAL RESIDENTIAL
-7..New Commercial/Inst. Const.
8. New Industrial Construction
9. Comm./Inst/lnd. Additions
10. Comm./Instflnd. Maint./Repairs
TOTAL COMM./INST./IND.
11. Signs - Permanent
12. Sprinklers
13. Retaining Walls
14. Demolitions
15. Fences
16. Others
TOTAL
GRAND TOTAL VALUATIONS
0 ' 0=~. 0
ol o o
~ 11, ~O01, 99,725 1 ..72.500 122,925
77,: o4i 22,391 ) '1.0.7,%09_ _ 47,524
0 0 O' 0
887804 122,116 179,709. 170,449
- O o o o
0 0 0 0
4.200 0 573,100_. 0
- 4,200 187,1-30 573,!00 196,655
~, ~00 2 ? 600' 8 ~ 3.00 2,600
~ ], 5001 800 6,50.Q 800
O; 0 ,,0 0
- 1 g. 000 2,000. 18,000 , 30,000
O 0 0 ~
0 0 0 ~
23,000 5 ? 400 32,800 33,400...
116,004! 314,646 ,. 785,609, . 400,504
L
March 4, lg96
TO:
FROM:
SUBJECT:
TINA GOODROAD, DEPUTY EXEC. DIRECTOR; EDA
SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW
COMMISSIONERS; EDA OF COLUMBIA HEIGHTS
BOARD OF DIRECTORS; CREST VIEW
JIM BETTENDORF, HOUSING MANAGER ~-~Q
FEBRUARY MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607
TYLER
PROPERTY ISSUES:
The rental license inspection for both Parkview Villa and 4607
Tyler were conducted in February. Tyler Street had no deficiencies.
Parkview Villa had some minor concerns, most of which have been
corrected except for the replacement of .75 spring loaded door
hinges which are on order.
OCCUPANCY ISSUES:
Parkvfew North had two vacancies during February, two additional
apartments vacated on March 1, all four will be occupied by April
1. Parkview South was at full occupancy during February, one unit
vacated on March 1, and wi-ll be occupied on April 1. One notice was
given for Parkview North and two notices were given for Parkview
South for April 1st vacates.
O
<
z
m
O
~U
m
X
Waiting list totals are as roi-lows:
P .A_~.K. VI. E~ VIL__L.A_.N_O~T .H
27 CH Residents
52 Non-residents
37 CH Residents
11 Non-residents
A Center for Geriatric Care · Accre'dited by The Lutheran Church -- Missouri Synod
Equal Opportuni[y Employer
T. Goodroad
S. Barnes
EDA Commissioners
Crest View Board of Directors
March 4, 1996
-2
The annual waiting list update forms were..mk:!ed {o al! ?arkview
North applicants. The update should be comple:ed in early April.
Twelve rent re-cert:f:cations were comule:ed covering botl: Parkview
North and South for the month of February'.
I have filled three units in the Tyler four.-ptex with .}ne move in
during P!arch, one in April, and one i~Hay, i am continuing to show
the additional uni:.
JB/jeb
COLUMBIA HEIGHTS CHARTER COMMISSION
MEETING OF JANUARY 25, 1996
6 P.M.
GAUVITTE ROOM, MURZYN HALL
CALL TO ORDER
The meeting was called to order by Chair Dick Schmidt at 6:05 p.m.
ROLL CALL
Members present:-
Members absent
and excused:
NOTE:
Also present:
Bill Antzaras, Ted Landwehr, Ken Kronstedt, John Murzyn, Bruce
Nawrocki, Gary Olson, Dick Schmidt, Theresia Synowczynski, Nan
Tilkens, Jamie Verbrugge, Lester Wodziak, John Yencho
Steve Mihalchick, Keith Roberts
Membership is at fourteen members.
Carole Blowers, Secretary to the City Manager; Jim Hoeft, City Attorney
VALUES PRESENTATION
Councilmember Don Jolly was present at the meeting tonight' to make members of the
commission more aware about the work of the Anoka County Consortium "Values Program".
Handouts were passed out to members.
APPROVAL OF MINUTES OF OCTOBER 19, 1995
Motion by Bruce Nawrocki, seconded by Ted Landwehr to approve the minutes of October 19,
1995, as presented. Motion passed unanimously.
RECEPTION FOR PAT HENTGES, CITY MANAGER
Chair Schmidt reminded members of the invitation to a farewell reception being given in honor
of Pat Hentges, City Manager on Wednesday, January 31, 1996 from 3:30 to 5:30 p.m. at
Murzyn Hall.
OLD BUSINESS
*Election of Officers:
Motion by Bruce Nawrocki, seconded by Ken Kronstedt, to re-elect the present officers (Dick
Schmidt for Chair, John Yencho for Vice Chair, and Steve Mihalchick for Secretary). There
being no further nominations, the motion passed unanimously.
*Referendum and Recall Amendment:
The chronology provided by the Recording Secretary, as requested, on this amendment was
reviewed.
John Yencho arrived at 6:16 p.m. Theresia Synowczynski arrived at 6:20 p.m.
Various questions and concerns were voiced, including:
- Discussion on whether a committee could spend more than $300.
- Who could be charged a misdemeanor--all members of the committee or who?
- Should this subject be brought up to the present City Council and Acting City Manager?
- Are there limits on private spending by the committee?
- Availability of the City Attorney for reviewing proposed referendums, and if so, what set dollar
amount or time limits do yo put on it?
- A question was raised regarding percentage of registered voters in last election.
John Murzyn arrived at 6:41 p.m.
The last action by the Council was in May of 1995. At that time, the Council desired that the
attorney's time be kept to a set amount..
An option of forming a sub-committee to provide language to Jim Hoeft for review by the next
meeting in April was discussed.
Motion by Jamie Verbrugge, seconded by Ted Landwehr, to have a sub-committee review these
issues and bring back a recommendation at the April meeting. Members of the sub-committee
shall be Jamie Verbrugge, Ted Landwehr, Gary Olson, and Bruce Nawrocki.
In a poll of members present, the majority of members felt that the $300 amount incurred by the
committee should be deleted.
Jamie Verbrugge will check with other cities regarding their wording on these sections. The sub-
committee needs to decide if an amount should be stated to a limit, stay as is, or state "as
reasonable".
A check with other cities of their wording regarding registered voters will be done. So that the
committee has sufficient time to work on this, a special Charter Commission meeting will be set
for March 7 at 7 P.M.
*Discussion on Vacancies in the Council
A re-draft of Section 9, Chapter 2 of the charter which was prepared by the City Attorney was
discussed. The re-draft was as follows:
VACANCIES IN THE COUNCIL.
A vacancy in the council shall be deemed to exist in case of the failure of any person elected
thereto to qualify on or before the date of the second regular meeting of the new council, or by
reason of the death, resignation, removal from office, cessation as a resident of the city,
continuous absence from the city for more than three months, conviction of a felony of any such
person whether before or after qualification, the failt~re of any council member without good
cause to perform any of the duties of membership in the council for a period of three months or
for any other cause as may be provided for in Minnesota Statutes, as amended. In each such
case, at the next regular meeting following receipt of notice by council of one of the foregoing
1-25-96
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conditions, the council shall by resolution declare such vacancy to exist unless further
investigation is required an~ ~ ~'~,~h.-.;**. .... ;., ~. ~.u~.;~.~ ....... ,~. ~;u +~. .....o~ ~ Notice
of s~d vac~cg sh~l be posted at city h~l for a period of ~o (2) weeks from ~e dine of ~e
adoption of the resohfion decl~ng s~d vac~cy. Notice sh~l ~so be pub~shed ~ a designated
ciW newspaper for a period of two (2) weeks as soon as possible' ~ter the date of the adoption
of s~d ms~hfion, M~ ~e publication being completed no later ~ t~ (30) days from s~d
date. Applications shill be sought ~d accepted from ~dividu~s ~terested ~ filling ~e vac~cg,
which app~cafions sh~l be submitted to ciW hall, to ~e attention of ~e Mayor, wi~ days
from ~e date of s~d resohtion. ~e council sh~l inte~iew each of the app~c~ts wi~
days from the close of the application period, and shall conduct said interviews in an agreed upon
uniform manner, either individually or as a council, Thereafter, the council shall make its
appointment from the pool of applicants within days, whether done so at a regular council
meeting or a special meeting. The individuals so appointed shall fill said vacancy until the next
regular municipal election, when the office shall be flied for the unexpired term; provided that
any vacancy resulting from a recall election or from a resignation following the filing of a recall
petition shall be filled in the manner provided in such case.
After discussion, initially commissioners indicated they wished to fill in the three blanks in the
last paragraph as follows: 30, 45, 15. After further discussion, motion was made by Ted
Landwehr, seconded by Ken Kronstedt to change the numbers in the blanks to be: 45, 30, 15.
Sub-committee members for this issue are Nan Tilkens, Theresia Synowczynski, and Gary Olson.
John Yencho left the meeting at 8:10 p.m.
Various scenarios were discussed, i.e.,:
- If a vacancy occurs within six months of the next regular scheduled municipal election, the
vacancy would not be filled.
- If the vacancy is declared by resolution before March 31st in the year of a municipal election,
then the appointment process will be used.
- If the vacancy is declared by resolution after March 31st in the year of a mmficipal election,
then the appointment process won't be used.
Motion by Bruce Nawrocki, seconded by Ted Landwehr to have the City Attorney prepare
wording to this effect for the special Charter Commission meeting of March 7th. Motion passed
unanimously.
NEW BUSINESS
*New Member
Bill Antzaras was swom
membership to fourteen.
in tonight as the commission's newest member, bringing the total
1-25-96
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*Commission Dinner
Chair Schmidt asked members of the commission what their wishes were regarding having .a
commission dinner, possibly in April. With the number of members presently on the
commission, concerns were raised about the cost for so many people. One suggestion was it
could be a dinner meeting at Murzyn Hall. It should be kept in Columbia Heights if there is a
meeting in conjunction with the dinner that same night.
Chair Schmidt will check with the City Manager reg,-u'ding the amount that could be spent for
this dinner and other details. He will also check with Timber Lodge Steakhouse, Little Jax,
Donatelle's, and the Acropol Inn restaurants for dinner prices for a group this size. This will be
discussed again at the next meeting.
*Reviewal of Existing Charter
Commissioner Olson stated that in some cases, state statutes supersede the charter in certain
sections. Perhaps the entire charter should be reviewed.
Some members asked what is being done regarding charter city vs. statutory city comparison.
The City Attorney stated that an intern this past summer had done a comparison of the charter
(section by section), and he has reviewed and updated that chart. Members asked for copies of
this chart showing a comparison.
Motion by Nan Tilkens, seconded by Theresia Synowczynski to adjourn the meeting at 8:50 P.M.
Resl!ectfully~_~ submitted,
Carole J. BloWers, Recording Secretary
1-25-96
-4-
MINUTES
February 6, 1996
The meeting was called to order by President, Barbara Miller. Those present were: Nancy
Hoium, Pat Sowada, Barbara Miller, and Becky Loader.
It was moved, seconded, and passed to approve the minutes of the January 9th, meeting as
mailed.
The January 16th last list of bills for 1995 was reviewed. It was moved, seconded and passed
that they be paid.
The February 6th list of bills was reviewed. It was moved, seconded and passed that. they also
be paid·
The preliminary year end accounting for 1995 was reviewed·
Becky was commended by the Board for her diligence in preparing the library's budget. She
always does an excellent job.
The 1996 accounting was reviewed.
Old Business:
1.)
The information from Schindler Elevator Company regarding installation of an
elevator door which would promde more protection for passengers was reviewed·
2.)
The Jamboree parade is scheduled for June 28, 1996. The Library will again
participate in the parade, Board and staff will wear the red t-shirts that were
purchased last year. Plans will be finalized as necessary.
· 3.) The revised policies were signed by Board President, Barbara Miller.
4.)
Letter to Linda Magee regarding the change in policy on the camcorder was
reviewed. The Board was also updated on the program that the library produced
for the City Cable Channel called "Your Gateway to Information."
5.)
The City Council approved the request 'to enter into a contract with Anoka County
Library for the installation of the new frame relay system 'for the automated
circulation system· The hardware has been ordered and the necessary circuits
have been installed. The Board will be updated as necessary.
New Business:
1.)
The March meeting date was discussed. Due to the precinct caucuses occurring
on Tuesday, March 5, it is necessary to choose another date for the monthly
Board meeting. It was decided that the Board would meet on Monday, March 4,
at 7:00 p.m. instead.
2.).
3.)
4.)
5.)
6.)
7.)
8.)
9.)
10.)
11.)
The meeting date for the August Board meeting must also be changed. The
Board discussed some possibilities and then decided to table the matter until all
members were present and calendars could be checked.
Crossover statistics were reviewed.
The Minnesota long range plan for 1996-98 was reviewed.
The MLA legislative platform was reviewed.
The thank you letter for the donation of two books by VFW Post//230 was
reviewed. The Board was also informed that the Friends of the Library will be
purchasing the updated index of Bob Proft's book.
Covel, the management company of worker's compensation cases was explained
for the Board.
The planters for the back courtyard have been received and are currently
positioned in front of the adult reading room windows until spring when they will
be repositioned and filled.
Becky met with Joanne Meyers, President of the Anoka County Genealogical
Society. She was thrilled with the information and pictures we had about the
early days in Columbia Heights. Ms. Meyers gave the library a copy of the name
index to Goodrich history book on Anoka County_. It was a very prOductive
meeting.
The Keeping in touch newsletter that Marsha Tubbs designed to be distributed to
the local schools was shared with the Board. The Board members were delighted
with the format and layout. They liked the fact that selections were divided by
subject area and grade level. The Board would like to commend Marsha on a job
well done.
The Board was updated on the status of the City Manager position. Pat Hentges'
last day was February 2, 1996. Mark Winson has the position of Acting City
Manager until the position is filled. A company has been retained to do a search'
for a candidate for the position. The Board will be updated as events necessitate.
There bding no further business the meeting was adjourned.
Respectfully submitted,
J{'/anine M. Schmidt, Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities.
PLANNING AND ZONING COMMISSION
SPECIAL MEETING - MINUTES
FEBRUARY 27, 1996
PAGE 1
?¢
The Planning and Zoning Commission meeting of February 27, 1996 was called to order at 8:00 p.m. b~ Chair
Person Szurek. Members present were Paulson, Peterson and Szurek. Commissioners Fowler and Larson were
not in attendance.
Also present were Tina Goodroad (Zoning Coordinator) and Jim Hoeft (City Attorney).
NEW BUSINESS: Petitions, letters and request.
Public Hearing BW-3, Inc.
Variance RE: 4811 Central Avenue
Case #9602-09 Columbia Heights, Mn.
Ms. Goodroad presented the request of BW-3, Inc. for a variance to Section 5.503(10)(c) of the License Ordinance
to allow the issuance of an On-Sale Liquor license in conjunction with the operation of the proposed restaurant
at 4811 Central Avenue. She explained that Section 5.503(10)(c) of that section of City Ordinance pertaining to
On Sale Liquor states that'no On-Sale license shall be granted for a restaurant that does not have a dining area,
open to the general public, with a total minimum floor area of 3,000 square feet or for a hotel that does not have
a dining area, open to the general public, with a total minimum floor area of 2,000 square feet.
The design of the BW-3 Restaurant with a full bar, order counter for food and seating area, does not meet the
3,000 square foot minimum floor area requirement for dining area. The design is approximately 600 square feet
under the requirement. Ms. Goodroad stated the reason for the request is that with the remodeling, the owners
are required to comply with ADA requirements for accessibility. The requirements in the Uniform Building Code
and State Building Code'include such things as a larger ~tall must be designed in each restroom that meets
requirements and proper' turning radius around the sink. Other requirements include: accessible seating, counter
and window accessibility and checkout aisles and hallways that meet these standards. Ms. Goodroad stated that
the interior floor' plan which BW-3, Inc. submitted includes all of the handicap accessibility requirements with the
main areas 'updated to include bathrooms, service counter area, hallways/aisles and seating.
Ms. Goodroad stated that by meeting the UBC and State Building Code requirements and installing the bar area,
along with other remodeling in the interior, BW-3 would be unable to meet the 3,000 square foot requirement of
the Liquor Ordinance. She also informed the Commission that the floor plan for the facility would be allowed a
maximum occupancy load of 166 people. This amount will fulfill the 150 seat requirement of the Liquor Ordinance.
Council Representative Peterson felt the most appropriate use for this building would be a restaurant and felt the
variance would not' be a problem.
PLANNING AND ZONING COMMISSION
SPECIAL MEETING - MINUTES
FEBRUARY 27, 1996
PAGE 2
Ken Welle, of Welle Auto at 4801 Cent!al Avenue, was present to express concerns with the proposed development
consisting of traffic ,flow through the area and use of the parking areas. He explained that because the Welle Auto
lot and the Ponderosa lot abut each other directly, Mr. Welle had concerns with patrons of the proposed BW-3
Restaurant using his parking lot as his business is open until 9:00 p.m. daily. Previously, Ponderosa patrons would
use Welle's parking lot in the front rather than use the parking area at the rear of' the Ponderosa building. He also
informed the Commission that the entrance to 4811 Central Avenue is through the Welle property by easement
and suggested that an additional driveway be created on the north side of 4811 Central Avenue for additional
ingress/egress. Mr. Welle was also concerned with after hour partying and drinking at the rear of the lots after
the bar closed as the rear area is rather secluded from Central Avenue behind the two buildings and was concerned
that damage could be done at the rear of his building.
Jim Desbrow, president of the BW-3 Restaurants, was present and stated that.it is his intention to work with the
neighbors to create good relations. He intends to open other restaurants in the Twin Cities area and would not
want to create a problem with this restaurant. He stated that he would be willing to share in the cost of
whatever changes would need to be done to alleviate any problems at the site. He also indicated that the main
entrance to the restaurant would be on the north side of the building, approximately mid-building, and hoped that
would eliminate the use of the Welle Auto parking lot by his patrons.
Mr. Tim Bluhm was present representing the real estate firm handling the sale of the property.
Sue Nordstorm, broker for BW-3, Inc., was also present.
Commissioner Paulson suggested that a Police presence could prevent any after hours activity in the parking lot.
Attorney Hoeft stated that any easements across the rear or front of the lots for ingress or egress would be
private and would not involve the City.
Motion by Peterson, seconded by Paulson, to recommend to the City Council the approval of the variance to
Section 5.503(10)(c) of that section of City Ordinance pertaining to On-Sale Liquor due to the hardship created
by the implementation of the new handicap accessibility requirements to be met by the occupant during the
remodeling process and the fact that'the implementation of these requirements decreases the dining area square
footage for the proposed restaurant. -Roll Call: All Ayes.
**THIS ITEM TO APPEAR ON THE MARCH 11, 1996 CITY COUNCIL AGENDA.
Motion by Paulson, seconded by Peterson, to adjourn the meeting at 6:40 p.m.
R esp e ct.._f,u. I?~¥~"~u bm,:.it t e d,
Secretary to the Planning and Zoning Commission
Roll Call: All Ayes.
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS TRAFFIC COMMISSION
MARCH 4, 1996
"THESE MINUTES
NOT APPROVED,,
The Traffic Commission was called to order at 7:00 P.M.
I. ROLL CALL
Present:
Absent:
Carlson, Duda, Goodman, Jolly
Sturdevant
Staff Present: Kathyjean Young, Assistant City Engineer
Tom Johnson, Police Chief
II. APPROVAL OF FEBRUARY 5, 1996 MINUTES
Motion by Goodman, second by Duda, to approve the minutes of the February 5, 1996
meeting. Roll Call - All ayes.
III. OLD BUSINESS
PUBLIC HEARING TO DESIGNATE A MAXIMUM OF 2-HOUR PARKING
RESTRICTION ON 40TH AVENUE FROM JACKSON STREET TO VAN
BUREN STREET
Ms. Diane Clermont ofDiane's. Beauty Shop at 848 40th Ave. N.E. has requested
the parking limit in front of her business be changed from "30 Minute" to "2 or
3 Hour Parking" limit. Customers are normally in her shop longer than 30
minutes. There is no off street parking adjacent to the building.
Commissioner Carlson indicated that Mr. Don Markow who owns the property at
the west end of this block objects to changing to "2 hr parking". His tenant at the
coruer of 40th and Jackson is currently not open but expects to reopen in the near
future. As there isn't a need for 2-hr parking in front of this business, it is
requested that the "30 minute" parking remain.
Motion by Goodman, second by Carlson, to recommend the City Council retain
the "30 minute parking" from Jackson Street to east property line of 828 40th Ave.
and that "2 hour parking" be designated from east property line of 828 40th Ave.
to Van Buren Street. Roll Call: All ayes.
91>
Official Proceedings
Columbia Heights Traffic Commission
March 4, 1996
Page 2
Bo
Co
REQUEST FOR PARKING ORDINANCE CHANGE TO ACCOMMODATE A
BUSINESS IN THE 4000 BLOCK OF CENTRAL AVENUE
Ms. Amy Ferman, owner of Pro Billiards at 4040 Central Avenue has requested
the Parking Ordinance be changed to accommodate her business hours. Currently
the Parking Ordinance prohibits parking on City streets from 2:00 a.m. to 6:00
a.m., November 1 through March 31. Pro Billiards is open from 11:00 a.m. to
4:00 a.m., two hours after the parking ban goes into effect. For safety and
convenience, Ms. Ferman has requested patrons be allowed to park on Central
Ave.
Staff contacted Mn/DOT's Spring Lake Park maintenance facility concerning the
snow plowing operations. They did not feel that the extended parking hours on
Central Ave. would be a problem.
Police Chief Johnson has reviewed the permit section of the No Parking Ordinance
and suggested amending the City Ordinance 871 by adding a section which would
allow permitting for businesses that are open after 2 a.m. from November 1
through March 31.
Motion by Jolly, second by Goodman to recommend to the City Council that the
Parking Ordinance be amended to allow the Chief of Police to issue parking
permit(s) to any business that demonstrates a business-related need to have
customer parking on City streets past 2:00 a.m. during the period of November 1
through March 31 of each calendar year. Roll Call: Duda-aye, Carlson-aye,
Goodman-aye, Jolly-aye. Motion approved.
PROPOSED LEFT TURN LANE DESIGNATION ON RESERVOIR BLVD.
Mr. Louis Egey and Ms. Shirley Barnes have approached the Traffic Commission
concerning the difficulty drivers have pulling into the Boulevard Apartments. The
driveway is located on the curve in Reservoir Blvd. With the limited visibility on
the curve, northbound drivers turning into the apartments must slow almost to a
stop. If a second northbound driver does not realize the first driver is turning,
there is potential for an accident.
Official Proceedings
Columbia Heights Traffic Commission
March 4, 1996
Page 3
Staff has investigated moving the fence at the comer and designating a dedicated
left mm lane into the Boulevard Apartments. The City of Minneapolis Traffic
Department staffhas reviewed the position of the fence in relationship to the street
and felt that it did not limit visibility enough to warrant moving the fence. Their
staff did recommend that the shrubs and trees be removed. As Reservoir Blvd. is
a Municipal State Aid Street, Mn/DOT has been approached as to the proposed
change in lane designation and striping and has approved the request.
Commission members suggested that the Park and Recreation Commission be
notified of the proposed lane change designation as it would eliminate some of the
parking at the top of the hill for Keyes Park. It was also suggested that signage
would need to be added if parking is restricted.
Motion by Duda, second by Goodman, to call a Public Hearing for April 3, 1996,
at 7:00 P.M. to designate "No Parking" for 133' on both the west and south sides
of Reservoir Blvd. (total 266') and 213' on both the east and north sides of
Reservoir Blvd. (total 426') adjacent to the driveway entrance to The Boulevard
Apartments. Roll Call: All ayes.
REQUEST FOR "NO PARKING" ON THE EAST SIDE OF TYLER STREET
AND POLK STREET FOR APPROXIMATELY 40' NORTH OF 37TH
AVENUE
At the February Traffic Commission Meeting, a request was made and approved
to add "No Parking Here to Comer" signs-30' from stop signs at 37th and Polk
and Tyler. Since then, the school bus driver that drives this route has requested
parking on the east side of Tyler and Polk Streets be restricted as well. With the
intersection configuration, it is necessary to actuall~ back onto 37th Avenue if cars
are parked on the east side of these streets.
Police Chief Johnson wondered if the bus route could be changed to eliminate the
problem. It was suggested that Mr. Dennis Schultz, the school's transportation
supervisor, attend the next meeting and bring the bus route schedule from last year
to review with the Commission. Signage of "No Parking 7-9 a.m. and 2-4 p.m."
when school is in session could be added.
This item was tabled until the next meeting when more information will be
available.
Official Proceedings
Columbia Heights Traffic Commission
March 4, 1996
Page 4
IV.
VII.
OTHER OLD BUSINESS
None.
NEW BUSINESS
Ao
REQUEST FOR "NO PARKING" ON THE WEST SIDE OF STINSON BLVD.
FROM 37TH PLACE TO SILVER LANE
After many years of planning and negotiation, traffic signals are finally being
designed for the intersection of Stinson Blvd. and 39th Avenue. The proposed
configuration is a three-lane design consisting of a combination right turn and
through lane, a protected left mm lane and a thorough lane in the opposite
direction. To accomplish this design, it is necessary to designate "No Parking" on
the west side of Stinson Blvd. from 37th Place to Silver Lane. The City of St.
Anthony will also be designating "No Parking" on the east side of Stinson Blvd.
Commissioner Carlson stated that parking is a problem for Hites Manor and
wondered how this would affect that area.
Motion by Jolly, second by Duda, to call a Public Hearing for April 3, 1996, at
7:00 p.m. to designate "No Parking" on the west side of Stinson Blvd. from 37th
Place to Silver Lane. Roll Call: All ayes.
OTHER NEW BUSINESS
None.
REPORTS
A. CITY ENGINEER
As there is a Public Improvement Hearing with the Council on April 1st, the
regularly scheduled Traffic Commission Meeting was changed to Wednesday,
April 3, 1996.
Official Proceedings
Columbia Heighs Traffic 'Commission
March 4, 1996
Page 5
VIII.
B. POLICE CHIEF
None.
C. COMMISSIONERS
None.
ADJOURNMENT
Motion by Goodman, second by Duda, to adjourn the meeting at 8:20 P.M.
Res )ectfully submitted,
Joa~ te Baker, Traffic Commission Secretary