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HomeMy WebLinkAboutMarch 11, 1996 RegularADMINISTRATION Mayor Joseph Sturdevant Cou~cilmembers Donald G. Jolly Meg Jones Gary L. Peterson Mark .4. Winson March 8, 1996 The following is the agenda for the regular meeting of the City Council to be hem at 7:00 PM on Monday, March 11, 1996, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provMed to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) I. CALL TO ORDER AND ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda~ These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Minutes of the Regular City Council Meeting of February 26, 1996 and a correction to the minutes of April 10, 1995. MOTION: Move to adopt the minutes of the Regular City Council Meeting of February 26, 1996, and a corrdction to the minutes of April 10, 1995, as presented in writing, and such reading be dispensed with. 2) Set Salary for 1996 Summer Bike Patrol Officer MOTION: Move to approve setting the bike patrol officer salary for the 1996 summer season at $6/hour, salary to be paid from the Police Department fund 101~42100-1012. 3) Establish Pay Range for Library Aide MOTION: Move to establish the 1996 wage range for the position of part-time, temporary Library Aide at: Entry 6 Months 12 Months 24 Months, 36 Months $5.39/hr. . $5.70/hr. $6.01/hr. $6.32/hr. $6,63/hr. 4) Authorize Out of Town Training for Police Chief and Captain MOTION: Move to attthorize the attendance of Chief Tom Johnson and Captain Leonard Olson at the annual Minnesota Chiefs of Police Association 1996 Executive Training Institute in St. Cloud, Minnesota, April 15-18, 1996, expenses to be paid from the Police Department's fund 101- 42100-3320. 5) Establish Wage Range for Student Intern MOTION: Move to establish a wage range of $8.00 to $10.00 for student interns, effective January 1, 1996. 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782.2810 FAX (612) 782.2801 TDD (612) 782.2806 The Oty of Columbia HeChts does not discriminate on the basis of disability in employment or the provision of services Equal Opportunity Employer CITY COUNCIL AGENDA FOR MEETING OF MARCH 1L 1996 PAGE 2 9) 10) 11) 12) 13) 15) 18) 19) 20) Approve Closing of Columbia Heights Public Library to the Public April 10-11, 1996 MOTION: Move to approve closing the Columbia Heights Public Library to the public April 10, 1996, and Apri111, 1996, till 3:00p. m. to accommodate the automated circulation system's main frame upgrade and to designate said time as a "clean up" day for staff in the building. Establish Dates for Public Improvement Hearings MOTION: Move to establish Public Improvement Hearings for Monday, April 1 and April 29, 1996, at 7:00 p.m. in the City Council Chambers. Authorize Mayor/City Manager to Sign Customized Training Contract MOTION: Move to a'uthorize the Mayor and City Manager to sign the Customized Training Contract between Anoka-Hennepin Technical College and the Columbia Heights Fire Department. Approve Conditional Use Permit, Ace Hardware, 2261 N.E. 37th Avenue MOTION: Move to approve the Conditional Use Permit request for Ace Hardware at 2261 N.E. $7th Avenue provided a $500 deposit is submitted to the License/Permit Clerk prior to the installation of the structure on the site. Approve Front Yard Setback Variance for Steel Tech, 450 N.E. $8th Avenue MOTION: Move to approve the nineteen (19)foot front yard setback variance for 450 N.E. $8th Avenue based on the irregular shape of the lot and the limitation of the lot for expansion. Approve Conditional Use Permit, First Community Credit Union, 843 40th Avenue N.E. MOTION: Move to approve the Conditional Use Permit to allow no more than two sale/fleet vehicles to be left for display on the northeast portion of the parking lot of 845 N.E. 40th Avenue provided that: 1) The ordinance amendment allowing this use by a Conditional Use Permit is approved by the City Council (If approved by the City Council after a second reading, the amendment wouM not be effective for thirty (30) days); 2) A city license application is submitted with the appropriate license fee; and 3) Signage displayed within the display vehicles are approved by City staff. Approve Conditional Use Permit, Jim Ruvelson/NW Bank, 4111 Central Avenue N.E. MOTION: Move to approve the Conditional Use Permit to allow an accessary structure for a canopy and two drive-thru lanes on the south end of the south building at 4111 Central Avenue as it meets the requirements of the Zoning Ordinance. Authorize Disposal of City Truck, Unit #22 MOTION: Move to authorize the City Manager to dispose of Municipal Unit #22, a 1978 Ford F700 dump truck at the Hennepin County Auction scheduled for May 4, 1996. Authorize Staff to Seek Bids for Refurbishment of the 1977 Ford 9000 Fire Truck MOTION: Move to authorize staff to seek bids for the refurbishment of the 1977 Ford 9000 Fire Truck. Authorize Staff to Seek Quotes for Repair of the Police Department Garage Floor MOTION: Move to authorize staff to seek quotes for repair of the Police Department garage floor and funds be appropriated from the 1996 undesignated general fund. Authorize Staff to Seek Bids for a One Ton Pavement Roller Move to authorize staff to seek bids for a one ton pavement roller. 96-29, Resolution Requesting Change to Personnel Policy Move to waive the reading of the resolution, there being ample copies available to the MOTION: Resolution MOTION: public. MOTION: Manual. Move to adopt Resolution 96-29, resolution adopting revisions in the Personnel Policy Approve Change of Parking Limit at 848 40th Avenue MOTION: Move to retain the "30 minute parking" limit from Jackson Street to east property line of 828 40th Ave. and designate "2 hour parking" from east property line of 828 40th Ave. to Van Buren Street based on the recommendation of the Traffic Commission. Approve Licenses MOTION: Move to Approve the 1996 License Applications as Listed UPon Payment of Proper Funds. Payment of Bills MOTION: Move to Pay the Bills as Listed Out of Proper Funds. CITY COUNCIL AGENDA FOR MEETING OF MARCH 11, 1996 PAGE 3 5. RECOGNITION, PROCLAMA~ONS, PRESENTATIONS, GUESTS Proclamation - Values First - Integrity 6. PUBLIC HEARINGS Public Hearing - Second Reading of Ordinances 1317, 1318, 1319, 1320, and 1321 RECOMMENDED MOTION: Move to Waive the Second Reading of Ordinance 1317, 1318, 1319, 1320, and 1321, There Being Ample Copies Available to the Public. RECOMMENDED MOTION: Move to Adopt Ordinance 1317, 1318, 1319, 1320, and 1321, authorizing the sale of certain real estate located at 4501 Taylor, 4549 Taylor, 4555 Taylor, 4550 Fillmore, and 1221 40th Avenue N.E., respectively. Public Hearing - First Reading of Ordinance No. 1322, Allowing up to Two Vehicles to be Stored on a lot to be Advertised for Sale~Fleet in the CBD by Conditional Use Permit RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1322, there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. 1322, for Monday, March 25, 1996, at approximately 7:15 p.m. Public Hearing- Approve Transfer of $70, OOO from the 1995 CDBG Housing Rehabilitation Account to the Neighborhood Revitalization Account RECOMMENDED MOTION: Move to approve the transfer of $70,000 from the 1995 CDBG Housing Rehabilitation Account into the Neighborhood Revitalization Account to cover expense of the purchase of one duplex. 7. ITEMS FOR CONSIDERATION Other Resolutions/Ordinances 1) Resolution 96-30, Resolution Amending 1996 Budget for Encumbrances RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution 96-30, amending the 1996 budget for encumbrances. Bo Bid Considerations 1) Approve Printing Quotation for 1996 City Newsletter "Heights Highpoints' RECOMMENDED MOTION: Move to approve the Iow quotation of Rapid Graphics in the amount of $5,718.00 for the printing of the 1996 Spring/Summer "Heights Highpoints" City Newsletter, with funds being appropriated from Fund 101-45050-3440, and authorize the Mayor and City Manager to enter into an agreement for the same. 2) Authorize the Purchase of Service Body for Unit #305 Replacement RECOMMENDED MOTION: Move to authorize the purchase of a service body for Unit #305 replacement from ABM Equipment based on their Iow qualified responsible quotation in the amount of $5,711.00 plus tax, with funds to be appropriated from Fund 434-49950-5150; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 3) Authorize Staff to Purchase Plotter RECOMMENDED MOTION: Move to authorize staff to purchase an HP Design Jet 750C color plotter and trade in a Calcomp 1025 pen plotter to Copy Equipment, Inc. based upon their low, qualified, responsible bid in the amount of $5,750.00 with funds to be appropriated from line item 101-43100-5170; and authorize the Mayor and City Manager to enter into an agreement for the same. 4) Award Portion of Project #9533, East Bank Stabilization Program RECOMMENDED MOTION: Move to award a portion of Project #9533, East Bank Stabilization Program, to BIuemel' s Tree and Landscape Service, based upon their Iow, qualified, responsible quote in the amount of $3,450.00 plus tax, with the funds to be appropriated from fund #412- 59533-3050. , CITY COUNCIL AGENDA FOR MEETING OF MARCH 11, 1996 PAGE 4 Other Business 1) Appr~val ~f C~nveyance Agreement with the Metr~p~litan C~uncil f~r the ~ntercept~r Line t~ Serve Hilltop RECOMMENDED MOTION: Move to approve the Conveyance Agreement for the interceptor line serving Hilltop between the City and the Metropolitan Council and furthermore, to authorize the Mayor and City Manager to enter into the Agreement. 2) Approve Payment of 1996 North Metro Mayors Association Dues RECOMMENDED MOTION: Move to authorize the payment of $10,672.00 to the North Metro Mayors Association for payment of the City's 1996 membership dues. 3) Appeal of City Council Decision to Revoke the Rental License for the Multiple Dwelling at 4060 N.E. 4th Street RECOMMENDED MOTION: Move to approve that the rental license revocation for 4060 N.E. 40th Street be overturned provided the water heater be removed from the boiler room, the outstanding license fees be paid, and solid core, 1 3/4 inch doors with U.L. approved door closers and smoke seals be installed on all apartment unit entryways, and the work verified by the Fire Department in a time frame as determined by the City Council. 4) Appeal of City Council Decision to Revoke the Rental License for the Multiple Dwelling at 4100 N.E. 4th Street RECOMMENDED MOTION: Move to approve that the rental license revocation for 4100 N.E. 4th Street be overturned provided painting of unit #3 is verified by the Fire Department, the outstanding overdue re-inspection fees be paid, and solid core, 1 3/4 inch doors with U.L. approved door closers and smoke seals be installed on all apartment unit entryways in a time frame as determined by the City Council. 5) Appeal of City Council Decision to Revoke the Rental License for the Multiple Dwelling at 4120 N.E. 4th RECOMMENDED MOTION: Move to approve that the rental license revocation for 4120 N.E. 4th Street be overturned provided the smoke detector in unit #201 is replaced, the painting of the kitchen in #201 is completed, the water heater is removed from the boiler room, the leaking water heater is replaced, the gutters on the north side of the building are replaced, and the weed growth removed from the rest of the gutters, ail outstanding fees are paid, and that solid core I 3/4 inch entryway doors are installed with U.L. approved closers and smoke seals in a time frame as determined by the City Council. 6) Appeal of City Council Decision to Revoke the Rental License for the Multiple Dwelling at 4425 N.E. University Avenue RECOMMENDED MOTION: Move to approve that the rental license revocation for 4425 University Avenue be overturned provided the work outlined above is completed and verified by the Fire Department, all fees are paid, and that 1 3/4 inch solid core entryway doors are installed to each unit with U.L. approved closers and smoke seals in a timeframe as determined by the City Council. 7) Appeal of City Council Decision to Revoke the Rental License for the Multiple Dwelling at 4433 N.E. University Avenue RECOMMENDED MOTION: Move to approve that the rental license revocation for 4433 University Avenue be overturned provided the items outlined above are completed, the outstanding fees are paid, and that I 3/4 inch solid core entryway doors are installed to each unit with U.L. approved closers and smoke seals in a time frame as determined by the City Council 8) Appeal of Gty Council Decision to Revoke the Rental License for the Multiple Dwelling at 4441 N.E. University Avenue RECOMMENDED MOTION: Move to approve that the rental license revocation for 4441 University be overturned provided the work outlined above is completed and verified by the Fire Department, all fees are paid, and that all requirements regarding all doors in the building be brought into compliance within a time frame as determined by the City Council 9) Appeal of City Council Decision to Revoke the Rental License for the Multiple Dwelling at 4707 N.E. University Avenue RECOMMENDED MOTION: Move to approve that the rental license revocation for 4707 University Avenue be overturned provided the work outlined above is completed and verified by CITY COUNCIL AGENDA FOR MEETING OF MARCH 11, 1996 PAGE 5 lO) the Fire Department, all fees are paid, and that all requirements regarding the installation of the solid core doors are met' within a time frame as determined by the City Council. Appeal of City Council Decision to ReVOke the Rental License for the Multiple Dwelling at 4715 N.E. University Avenue RECOMMENDED MOTION: Move to approve that the rental license revocation for 4715 University Avenue be overturned provided the work outlined above is completed and verified by the Fire Department, all fees are paid and that all requirements regarding the installation of the solid core doors are met within a time frame as determined by the City Council. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney GENERAL COUNCIL COMMUNICATIONS A. Minutes of the January 25, 1996, Charter Commission Meeting B. Minutes of the February 6, 1996, Public Library Board Minutes C. Minutes of the February 27, 1996, Special Planning and Zoning Commission Minutes D. Minutes of the March 4, '1996, Traffic Commission Meeting E. Other Communications 10. CITIZEN FORUM TO ADD, SS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT Mark A. Winson, Acting City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING FEBRUARY 26, 1996 CALL TO ORDER/ROLL CALL Mayor Sturdevant called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present. 2. PLEDG~ OF ALLEGIANCE ADDITIONS/DELETIONSTO MEETING AGENDA There were no additions nor deletions to the meeting agenda. CONSENT AGENDA Motion by Ruettimann, second by Jolly to approve the following items on the Consent Agenda: Minutes for Approval The Council approved the minutes of the February 12, 1996 Regular Council Meeting as presented. Authorize City to ~Dter Into Administrative Agreement ~etween Anoka County and Other Election Districts Within the ~Q~DtY The Council authorized the Mayor and City Manager to enter into an Administrative Agreement between Anoka County and the municipalities, townships, school districts, hospital districts in Anoka County to allocate costs for election expenses pursuant to administrative rules promulgated under Laws of 1995, Chapter 8, Section 3. AUthorization to Seek Ouotes for Tree Removal in LaBelle Park The Council authorized staff to seek quotes for tree removal in LaBelle Park. Approvalof Compensation forCertain Staff Members Council approved two weeks additional compensated leave for Robert Jendro, Kathyjean Young and Lauren McClanahan. Establish Council Work Session Dates for March,..1996 Council work session dates were established as follows: March 4, 1996 at 8:00 p.m. and March 18, 1996 at 7:00 p.m. REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 2 Approval of License Applications The Council approved the license applications as listed upon payment of proper fees. The rental property licenses as listed on the memorandum from Lowell DeMars, dated February 26, 1996, were also approved. payment of Dills The Council approved the payment of the bills as listed out of proper funds. Roll call: Ail ayes 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS Mayor Sturdevant read the plaque which will be presented to Sergeant Robert Jendro recognizing his retirement after thirty-two years of service in the Columbia Heights Police Department. The Mayor presented a plaque to Robert Davidson who served in the Volunteer Division of the Columbia Heights Fire Department for twenty-one years. Police Chief Johnson introduced Judy Menth, the newly-hired Community Service Officer. 6. pUBLIC HEARINGS a. Second Reading of Ordinance No. 1315 Being an Ordinanc~ Amending Ordinance No, 853, City Code of 1977, Vacatinq th~ Triangle Portion of the platted Alley Which is Ad~acen~ to thn Southeast Corner of Lot 20, Block 54, Columbia Heights Anne× to Minneapolis Motion by Peterson, second by Sturdevant to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1315 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, VACATING A CERTAIN ALLEY EASEMENT The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the public alley, over, across, and under the following described property, to wit: REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 3 Section 2: Section 3: First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll call: That portion of the alley adjacent to Lot 20, Block 54, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, commencing 60 feet south of the Northeast corner of said Lot 20, a distance of 10 feet south, thence at right angle west for a distance of 10 feet, thence northeasterly to the point of beginning and there terminating. excepting and reserving the authority of any person, corporation or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. This above described vacated portion of the alley will be added to the adjacent portion of Lot 20. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. February 12, 1996 February 26, 1996 February 26, 1996 Peterson Jolly All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary b. SecoDd Reading of Ordinance No. 1316 Being an Ordinance Amending Ordinance No. 853, City Code of 1977 Vacating the u~opened Portion of california.Street Located Between 38th and 39th Avenues REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 4 Motion by Jolly, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes QRDINANCE NO. 1316 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, VACATING A CERTAIN PORTION OF STREET The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the public street over, across, and under the following described property, to wit: That portion of California Street adjacent to the East line of Lots 1 thru 15, Block 79, Columbia Heights Annex to Minneapolis and adjacent to the West line of Lots 15 thru 30, Block 100, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. excepting and reserving the authority of any person, corporation or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. Section 2: One-half of the sixty (60) feet vacated street right-of-way will be added to the above described lots that are adjacent to said street. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: February 12, 1996 February 26, 1996 February 26, 1996 REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 5 Offered by: Seconded by: Roll call: Jolly Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary c. First Reading of. Ordinance Nos. 1317. 1318, 1319. 1320. and 1321 Being Ordinan¢.e$ App~ovinq Sale and Development Agreement Between City and Twin Cities Habitat for Humanity ~egardiDg 4501..TaylorStreet: 4~49.Taylor~Street: 4555 Taylor Street; 4550 Fillmore Stre$~..a~d 1221 40th Avenue The City Manager advised these agreements contain requirements to be met by the builder regarding the types of homes which will be built on these properties. He also noted that the City Council has the right of review relative to types of homes. Councilmember Ruettimann recalled that three of these parcels were scheduled for development in 1996. He had understood development of the two remaining parcels would be an option for 1997. This will be corrected in the~ordinances before they receive their second reading. Motion by Peterson, second by Jones to waive the reading of Ordinance Nos. 1317, 1318, 1319, 1320 and 1321, there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1317 BEING ANORDINANCE AUTHORIZING THE cONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4501 TAYLOR STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: Lot Sixteen (16) of the South One-Half (1/2) of Lot Seventeen (17), in Block Seven (7) of Sheffield's Second Subdivision, Anoka County, Minnesota, PIN 36-30-24-31-0003. REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 6 Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: February 26, 1996 Motion by Peterson, second by Ruettimann to schedule the second reading of Ordinance No. 1317, with corrections, for March 11, 1996 at approximately 7:15 p.m. Roll call: All ayes ORDINANCE NO, 1318 BEING ANORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4549 TAYLOR STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: Ail of Lot 28 and the South One-Half (1/2) of Lot 29, in Block Seven (7) of Sheffield's Second Subdivision, Anoka County, Minnesota, PIN 25-30-24-33-0108. Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: February 26, 1996 REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 7 Motion by Peterson, second by Ruettimann to schedule the second reading of Ordinance No. 1318, with corrections, for March 11, 1996 at approximately 7:15 p.m. Roll call: Ail ayes ORDINANCE NO. 1319 BEING ANORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4555 TAYLOR STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: Lot 29 except the South One-Half (1/2) of Lot 30, in Block Seven (7) of Sheffield's Second Subdivision, Anoka County, Minnesota, PIN 25- 30-24-33-0116. Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: February 26, 1996 Motion by Peterson, second by Ruettimann to schedule the second reading of Ordinance No. 1319, with corrections, for March 11, 1996 at approximately 7:15 p.m. Roll call: All ayes ORDINANCE NO. 1320 BEING ANORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4550 FILLMORE STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 8 Lot 2 except the North One-Half (1/2) thereof and all of Lot 3, in Block Seven (7) of Sheffield's Second Subdivision, Anoka County, Minnesota, PIN 25-30-24-33-0124. Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: February 26, 1996 Motion by Peterson, second by Ruettimann to schedule the second reading of Ordinance No. 1320, with corrections, for March 11, 1996 at approximately 7:15 p.m. Roll call: All ayes ORDINANC~ NO. 1321 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 1221 40TH AVENUE NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: That part of Lot 66 and 67, Block 5, "Reservoir Hills", Columbia Heights, Anoka County, Minnesota, according to the map or plat thereof on file and of record in the office of the County Recorder in and for Anoka County, Minnesota, described as follows: Beginning at the southwest corner of said Lot 67; thence east along the south line of said Lot 67 a distance of 47 feet; thence north at a right angle to said south line, and extending to the north line of said Lot 66; a distance of 47 feet; thence south to the point of beginning. (Being also known as Lot 3, Auditor's Subdivision No. 26; and Lot 2, except the east 50.08 feet thereof, Auditor's REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 9 o Subdivision No. 26, Anoka County, Minnesota) together with all hereditaments and appurtenances belonging thereto. PIN 25-30-24- 33-0125.' Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: February 26, 1996 Motion by Peterson, second by Ruettimann to schedule the second reading of Ordinance No. 1321, with corrections, for March 11, 1996 at approximately 7:15 p.m, Roll call: All ayes ITEMS FOR CONSIDERATION a. Other Resolutions/Ordinances a. Resolution No. 96-27 Being a Resolution Approving Allocation of Damages.and..Authorizing Payment Thereof to MPRS Motion by Sturdevant, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION N0.9.6~27 RESOLUTION APPROVING ALLOCATION OF DAMAGES AND AUTHORIZING PAYMENT THEREOF BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota (City) as follows: Section 1. Background 1.1 The city of Columbia Heights (hereinafter referred to as the "City") is a defendant in the cases of Starks v. Minnesota Police Recruitment System, et.al~; Hennepin County District Court File No. EM93-219, and Fields v. Minnesota Police Recruitment System, et.aD.; District Court File No. EM93-218. REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 10 1.2 The Court has concluded in said actions that the defendants violated Minnesota Statutes, Chapter 363, the Minnesota Human Rights Act, in the administration of the Minnesota Police Recruitment System (MPRS) testing process for entry level police officers employment screening and that defendants are obligated to pay certain damages and penalties. 1.3 In its order dated November 6, 1995, the Court determined that the defendent cities are obligated to pay $156,688 in damages for lost wages and emotional distress. 1.4 The Court has also determined that the MPRS, a joint powers organization of which the City is a member, or was a member at the time the actions were commenced, is obligated to pay each of the two plaintiffs punitive damages in the amount of $8,500. 1.5 The Court has not yet made a determination as to the award of plaintiffs' costs, disbursements, and attorneys' fees. 1.6 1.7 The Court also determined that the unlawful discrimination by the defendants can reasonably be remedied in part by paying a statutory penalty in the amount of $300,000 to the State of Minnesota, or in lieu of such penalty establishing a reasonable minority race hiring commitment satisfactory to the Court. In the event a hiring commitment is submitted to the Court which is found to be satisfactory, it may be that the payment of a statutory penalty will not be required. The MPRS has proposed that the payment of monetary damages to the plaintiffs described above in paragraph 1.3, punitive damages described above in paragraph 1.4 and plaintiffs' costs, disbursements and attorneys' fees be allocated among the parties on the following basis: 20% of such costs would be divided equally among the 36 city defendants. 80% of such damages would be divided pro rata on the basis of the population served by the cities police departments as of the time the actions were commenced in January of 1993. REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 11 Such population would be determined on the basis of Metropolitan Council estimates for cities in the metropolitan area. For communities outside of the metropolitan area the population would be determined by the State Demographer's estimates. For communities with service contracts under which police service is provided to other municipalities, the populations of such other municipalities would be included in the computation of population served. Section 2. Findinas 2.1 It is the best interest of the City to reach mutual agreement on the allocation of damages. 2.2 The allocation proposed by the MPRS is found to be fair and reasonable, and consent thereto is in the best interest of the City.. Section 3. ApProvals and Authorizations 3.1 3.2 3.3 3.4 3.5 The allocation for payment of damages, penalties, costs, disbursements and attorneys' fees described above is hereby approved. The City consents and agrees to payment of its share of such damages, penalties, costs, disbursements and attorneys' fees in accordance with the allocation formula described above. The City Manager is authorized and directed to make payment for the City's share of final judgement of such expenses in accordance with the agreed upon allocation. This resolution does not amend any previous agreement among the defendant cities for allocation of defense costs and defendants' attorneys' fees; and nothing herein shall be deemed to be an agreement as to allocation of any statutory penalties which may be awarded in the future. This resolution constitutes only an agreement between and among all cities which are defendants in the above- referenced actions which consent and agree to the allocation formula described above by adoption of substantially' similar resolutions. REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 12 Nothing herein shall be deemed an admission of responsibility or a liability in any action for contribution by any city which has not consented to such allocation or a waiver by the City of any rights, claims, demands, or causes of action for contribution by the City against any city which has not agreed to such allocation. Adopted by the City Council of the City of Columbia Heights this 26th day of February, 1996. Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary b. Resolution No, 96-28 Being a Resolution Adopting a Street Rehabilitation Proqram Motion by Ruettimann, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 96-28 RESOLUTION ADOPTING A STREET REHABILITATION PROGRAM WHEREAS, most of the streets controlled and maintained by the City of Columbia Heights are thirty or more years old; and WHEREAS, it is recognized that a systematic program of surface maintenance, including patching, crack filling and sealcoating can extend the life of asphalt pavements; and WHEREAS, it is recognized that, even with a systematic program of maintenance, it becomes necessary to rehabilitate asphalt pavements in order to preserve the original investments in the construction of a street; and WHEREAS, it is City policy that the General Fund will be used for city-wide street maintenance such as pothole patching, street sweeping, and snow removal, and that specific maintenance and capital improvements such as sealcoating, curb and gutter replacement, sidewalks, and rehabilitation will be paid for by the property owners benefitted; and REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 13 WHEREAS, the City Council recognizes that the current policies with regard to maintenance and assessments have not been conducive to a systematic program of street rehabilitation that will preserve the investment made in the street system. NOW, THEREFORE, BE IT RESOLVED: That in order to preserve the investment in the street system, the following practices will be followed: The City will be divided into seven zones for the purpose of maintenance and sealcoating which allows for more efficient patching and crack filling of the street surface in preparation for sealcoating. The City Engineering staff will review the streets in each zone to be sealcoated to determine which streets would benefit from rehabilitation for streets in need of rehabilitation, and determine a maximum assessment rate based on the type of rehabilitation and the availability of City funds that can be applied to start rehabilitation. The City Council will review these recommendations, and as appropriate, order improvement hearings to provide testimony from those property owners affected by the proposed street rehabilitation projects. e When appropriate, the City Council will set a maximum assessment rate based on the type of rehabilitation, and availability of City funds for street rehabilitation, and 'order the improvements, with those costs not covered by the assessment being paid for out of the Infrastructure Fund.. Se The City Council will annually review the balance of the Infrastructure Fund, and as appropriate, transfer available funds to the Infrastructure Fund to keep it solvent. Passed this 26th day of February, 1996. Offered by: Seconded by: Roll call: Ruettimann Jolly Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 14 b. Bid Considerations 1. Award of Road Aggregate Materials Motion by Peterson, second by Jones to award the bid for and authorize the Mayor and City Manager to enter into an agreement to purchase road aggregate materials for the 1996 season based upon low formal bids received at the unit prices and from the vendors listed on the Council letter. Roll call: All ayes 2. Authorization to Purchase Athletic Equipment Motion by Ruettimann, second by Peterson to authorize staff to purchase athletic equipment from Sports Supply Group. Roll call: All ayes 3. Authorization to purchase Y-Shirts and Baseball Caps Motion by Ruettimann, second by Jones to authorize staff to purchase t-shirts and baseball caps from MECA Sportswear. Roll call: All ayes The Recreation Director advised that a portion of the Columbia Heights Athletic Boosters' annual donation to athletic programs will be used to purchase the athletic equipment as well as the t-shirts and baseball caps. 4. Reject Bid for Asphaltic Material Motion by Ruettimann, second by Peterson to reject the bid as it did not meet specifications for the 1996 asphaltic materials. Roll call: All ayes 5. Award of Plant Mixed Bituminous Materials Motion by Peterson, second by Ruettimann to award the bid and to authorize the Mayor and City Manager to enter into an agreement to purchase the 1996 plant mixed bituminous materials based upon low formal bids received at the unit prices and from the vendors as listed on the council letter. Roll call: All ayes 6. ~uthorization to Purchase Tractor for Underground TVUnit Motion by Jones, second by Ruettimann to authorize the purchase of one (1) Aries TV tractor from Aries Industries, Inc. of Wisconsin for $6,869.00 plus tax, funding from Fund 432-49499-5180, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 15 c. Other Business 1. Autho.rize paymentto the City of Fridley for Columbia Heights' Portion of the Safety Net Program Motion byRUettimann, second byJones to authorize payment of $4,000 to the City of Fridley for Columbia Heights' portion of the Safety Net Program from the Police Department Fund 101- 42100-3050 and that the Mayor and City Manager be authorized to issue payment. Roll call: Ail ayes 2. Authorize Mayor and Acting City Manager to Enter into Contrac~..Bui~ding Inspection and Plan Review Contract Motion by Peterson, second by Jones to authorize the Mayor and Acting City Manager to enter into an agreement with Collova Services for building inspection and plan review services. Roll call: All ayes ADMINISTRATIVE REPORTS a. Report of the City Manager The City Manager's report was submitted in written form. An update of the City's chipper was requested. The City Manager responded that it is being used but'has received some "band aid" repair to keep it operable. It is hoped that in the near future, a new wheel will be installed so it will perform more satisfactorily. An inquiry was made regarding the status of the Hilltop negotiations relative to the sewer agreements. The City Manager advised that some very minor changes were being requested by the Hilltop City Attorney. Councilmember Ruettimann had heard about a bill which is being discussed by the Senate which addressed surpassing local control with statewide legislation. He had understood that this legislation would have final authority on all issues. The City Manager was contacted by Representative Carlson regarding legislation which focused on regulating tobacco sales. The City Manager advised him that it would be desirable to maintain local control. The City Manager reminded cable viewers of the Values First sponsored "History Night" on Tuesday, February 27th. He noted this event was highlighting the value of "citizenship." REGULAR COUNCIL MEETING FEBRUARY 26, 1996 PAGE 16 o Councilmember Jones read a notice which gave various political party locations for the March 5th caucuses. This information will be run on local cable access channel #16. Councilmember Jolly commented on the outside telephones which have been installed recently around the City. He inquired if there was any information on them. Police Chief Johnson had a CSO check on one across from City Hall. They are pulse phones and have no return call number capabilities. Additional Information will be sought on this matter. GENERAL COUNCIL COMMUNICATIONS Minutes of the February 15, 1996 Cable Commission meeting were included in the agenda packet. No council action was required. 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA There was no one present for Citizens Forum. 11. ADJOURNMENT Motion by Ruettimann, second by Peterson meeting at 8:01 p.m. Roll call: All ayes to adjourn the Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CORRECTION TO APRIL 10, 1995 COUNCIL MEETING MINUTES~ The following is the corrected motion with the correction highlighted/underlined: Motion by Petkoff, second by Jolly to authorize the Mayor and City Manager to enter into an agreement with American Agency for insurance coverage from 5-9-95 to 5-9-9~ as quoted in their proposal with St. Paul Companies for property, general liability, police professional liability, liquor liability, automobile liability and comprehensive and other small coverages at a premium of $143,584 and authorize the Mayor and city Manager to enter into an agreement with American Agency for insurance coverage from 5-9-95 to 5-9-98 for public officials liability coverage from St. Paul Companies at an annual premium of $9,114. Roll call: All ayes PLEASE PLACE ON THE AGENDA FOR THE MARCH IITH COUNCIL MEETING. CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: CONSENT NO. ITEM: Set Salary for 1996 Summer NO. Bike Patrol Officer ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnson.~tx DATE: March 4, 1996 CITY MANAGER APPROVAL: The summer bike patrol officer program is a proactive program to gain safe and lawful bike riding compliance among children up to 15 years of age. The bike patrol officer issues administrative tags that require the violator to attend a safety seminar in order to learn about safe and lawful bike riding. The program was budgeted and approved by the City Council for the summer of 1996 in the amount of $2,200. We have determined that it is most beneficial to run this program for 11 weeks during the summer, at 32 hours per week. This would work out to a salary of $6/hour. I have surveyed several metro area deparUnents and have found that all but one have gone to using full time officers as bike patrol in the summer. Our salary is in line with the one city that does use civilian bike patrol officers. The bike patrol officer's time will allow for several bike rodeos throughout the city, the five bike seminars, and general bike patrol by the bike officer. This year we will have the bike patrol officer focus on the city parks, especially those with wading pools. If the officer sees a problem, they will call a licensed peace officer via the radio and stand by until the officer arrives to handle the problem. We hope that the uniform presence at the parks will have a positive effect on the behavior of the park users. RECOMMENDED MOTION: Move to approve setting the bike patrol officer salary for the 1996 summer season at $6/hour, salary to be paid from the Police Department fund 101- 42100-1012. TMJ:mld 96-095 COUNCIL ACTION: CITY COUNCIL LEITER Meeting off March 11, 1996 AGENDA SECTION: CONSENT NO.: ~ .! ITEM: Establish pay range for Libra_ry NO.: Aide /~ A 3) ORIGINATING DEPARTMENT: M. Rebecca Loader BY: DATE: Mar ch 4, 1996 CITY MANAGER BY: ~/~:--] -- DATEr ~/7/~ The Columbia Heights Public Library requested and received approval for a part-time Library Aide position for the 1996 budget year. This position used to exist in the department, but it has been inactive for at least seven years. The Library Aide position is responsible for general circulation duties at the main desk, processing of delivery bins, answering telephones, assisting with departmental copying, and providing service to the patrons. As only fourteen hours per week will be scheduled, the position is considered temporary, part-time and not a part of any bargaining unit. The proposed salary .range is as follows: entry 6-months 12-months $5.39/hr. $5.70/hr. $6.01/hr. 24-months 36-months $6.32/hr. $6.63/hr. This range is within the salaries offered for similar positions by the Anoka County Library and the Hennepin County Library. RECOMMENDED MOTION: Move to estabHsh the 1996 wage raq~ge for the position of pm~-fime, temporary Library A/de ~: Entry 6 Months 12 Months 24 Months 36 Months $5.39/hr. $5.70/hr. $6.01/hr. $6.32/hr. $6.63/hr. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: CONSENT NO. q ITEM: Authorization to Attend NO. Out of Town Training /.~. /~. ORIGINATING DEPARTMENT POLICE hi BY: Thomas M. Johnson~l/ DATE: March 5, 1996 CITY MANAGER APPR~?~]~ ~ Each year, the Minnesota Chiefs of Police Association meets to hold a conference and training for police executives. Current issues and new concepts in law enforcement are topics of seminars and training, along with an orientation for new chiefs of police. This year Chief Tom Johnson and Captain Olson are requesting authorization to attend the Minnesota Chiefs of Police Association 1996 Executive Training Institute to be held in St. Cloud, Minnesota, April 15-18, 1996. Cost of the Institute for new chiefs is $190 and current members $220, for a total of $410. Lunches are included in the registration fee. RECOMMENDED MOTION: Move to authorize the attendance of Chief Tom Johnson and Captain Leonard Olson at the annual Minnesota Chiefs of Police Association 1996 Executive Training Institute in St. Cloud, Minnesota, April 15-18, 1996, expenses to be paid from the Police Department's fund 101-42100-3320. mld 96-096 Attachment COUNCIL ACTION: CITY Oi~ COLUMltTA, ~T-ITS This completed form must be presented to the City Mamser by tho Mo?day Proco~.'. g the resular Council Meefina fo~ tpproval of 8ttencLtnce. DATBOFRF. OUI~ST: 03/04/96 . 1996 Executive Training Institute NAMB OF ACTIVITY: ' F. STIMATBDCOST: $410 ($190 + $220) ,,, ACCOUNTlP: 101-42100~3105 BUDG~FOR: x Y~S NO SUFF'ICIF. NTFUNDSRBMAINING: x ~S OF INDIVIDUALS ATTI~NDING: Chief Thomas Johnson and Captain Leonard 01son Vjrj.I~N: April t5 - 18, 1996 . . ' ~H~R~ St Cloud~ Civic Center pURPOSBOFBYBNT: Annual trai~ng for police admlnist~ators presented by the Minnesota Chiefs of Police Association. t tt HOW WILL THIS ACTIVITY I-I~I~ YOU AND/OR YOUR D~PARTMENT? Important information on a variety of topics presented over the course of the institute, PI~.ASE ATTACH ANY BROCHUR.ES OR INFORMATION R,F. LATED TO TI.tlS SIGNATURP~: DKPAR~ JiF. AD. DIVISION HF. AD HAYOR IP REOUIRED, APPROVAL BY CITY COUNCIL: DAT~ DAT]~ DATI~ DAT~ Upon ,pprov,l by the City Mana?r, or Cit. y Council (if applicable), · copy of ~is form Will be submi.*?d to th, Finance Department and appropriate Division He~d.. This form is not · registration form or · request ror pre- res~ration monies, 07/~4/92 ........... NAME AND LOCATION OF EVENT; DATE= FROM AMOUNT OF ADVANCE TRANSPORTATION MEALS~ LODGING AND INCIDENTALS REGISTRATION FEE OTHER - SPECIFY TO CITY MANAGER'S APPROVAL: DATE: $ TOTAL ADVANCE ACCOUNT CODE: If any item is to be paid directly by the City, write "direct' in blank and do not include an amount in "Total Advance'. IN SIGNING BELOW, I 1) Acknowledge the above requested amount is an advance payment for travel and attendance at the above stated function. 2) Agree to submit within five working days from the date of my return a travel expense report itemizing authorized expenditures and agree to refund to the City of Columbia Heights that portion of the advance not expended. Date Signature of Recipient 071492 oog 0 =o o ~ ~ o~ ~ ~ .o. 0 A CITY COUNCIL LETTER Meeting of: 3/11/96 AGENDA SECTION: cONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO..~, PUBLIC WORKS ITEM: 1996 STUDENT INTERN WAGE RATES BY: M. Winson BY: NO. ~, ~ , ~) DATE: 3/5/96 Several City departments have employed student interns in the past. However, a wage range has not been adopted by the City Council. Intern students are typically studying in related fields, in post high school institutions. Interns are considered temporary positions and not part of any bargaining unit. Staff has not been able to fill these important positions with the seasonal wage rate schedule. Several communities were surveyed to determine the wage used for their student interns. The rates are shown below: City of Blaine $ 8.50 City of Bloomington $ 8.50 - $ 9.85 City of Brooklyn Center $ 7.50* City of Golden Valley $ 9.70 - $10.30 City of New Brighton $ 7.50 - $ 9.00 City of Woodbury $ 7.00 - $10.00 * City Engineer with Brooklyn Center stated he is having difficulty filling the internship position at $7.50. Staff recommends a wage range of $8.00 to $10.00 depending on the student's experience and qualifications. The wage would be one of the five pre-set rates/hour as shown below: Rate 1 $ 8.00 Rate 2 $ 8.50 Rate 3 $ 9.00 Rate 4 $ 9.50 Rate 5 $10.00 The actual wage for each intern would be set by the Division Head and approved by the Assistant to the City Manager. RECOMMENDED MOTION: Move to establish a wage range of $8.00 to $10.00 for student interns, effective January 1, 1996. MAW:jb 96-120 COUNCIL ACTION: CITY COUNCIL LETTER Me~tingof: March 11~ 1996 AGENDA SECTION: CONSENT NO.: ~ ORIG~AT~G DEPARt: Library ITEM: NO.: Closing of ' ' ~.~ Columb].a.Heights PublieBY: M Rebecca Loader Library. to public on 4/10/.96 .and.! DATE: F~h ...... 9a ~oa~ CITY MANAGER APPROVAL The Columbia .Heights Public Library participates in an automated circulation system with the Anoka County Library. upgrade in main frame hardware and the telecommunications system is scheduled for 1996. The new main frame (the ALPHA) will be delivered March 14-15. To run on the new system all the existing data must be re- encoded, re-formatted, and transferred to the ALPHA. To do this the system must be shut down. The Anoka County Library will be closing to the public April 10 so that the data can be transferred, and they will be conducting an in-service program for staff. In case of problems, on April 11 the library will not open to the public till 3:00 p.m. and may offer limited service for the rest of the day. At the March 4, 1996, meeting of the Columbia Heights Public Library Board of Trustees, a motion was passed to close to the public on April 10, and on April 11 until 3:00 p.m., and to use that time as the "clean-up" day recommended by the Information Management Committee. All full-time employees will work his/her usual schedules and some part-timers will be scheduled for cleaning duty. RECOMMENDED MOTION: Move to approve closing the Columbia Heights Public Library to the public April 10, 1996, and April 11, 1996 till 3:00 p.m. to accommodate the automated circulation system's main frame upgrade and to designate said time as a "clean-up" day for staff in the building. COUNCIl. ACTION: I I CITY COUNCIL LETTER Meeting of : March 11, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER j~, CITY MANAGER' S APPROVAL ITEM: ESTABLISH DATES FOR PUBLIC BY: MARK WINSON BY: IMPROVEMENT HEARINGS DATE: 3-4-96 A I am asking the City Council to establish a date for a Public Improvement Hearing to consider projects which will be specially assessed to benefitting properties. The proposed streets to be reconstructed, during the I996 construction season are as follows: PIR 906, Gould Avenue, Central Avenue to Reservoir Blvd. PIR 910, Leander Lane, Royce St'. to 44th Avenue The proposed streets to have overlay and/or mill and overlay are: PIR 907, 43rd Avenue, Central Avenue to McLeod St. PIR 908, McLeod St., Reservoir Blvd. to 45th~Ave. PIR 909, Royce St, McLeod St. to 44th Ave. PIR 911, Peters Place, Gould Ave. to Reservoir Blvd. PIR 912, 41st Avenue, CDS to Reservoir Blvd. PIR 914, 45th Avenue, Central Ave. to McLeod St. At the present time, the City Manager is recommending that the Public Improvement Hearing be held on Monday, April 1, 1996, at 7:00 p.m. in the City Council Chambers. The City Manager would also like to recommend Monday, April 29, 1996, at 7:00 p.m. for PIR 915, Sealcoat of Zone 1. Staff recommends the Council adopt the. following motion. RECOMMENDED MOTION: Move to establish Public Improvement Hearings for Monday, April 1 and April 29, 1996, at 7:00 p.m. in the City Council Chambers. COUNCIL ACTION: Jg\pi)'fund\callhear. imp CITY COUNCIL LET'FER Meeting of: March 11, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~' Fire ITEM: Customized Training Contract BY: Charles Kewatt ~ BY: Anoka-Hennepin Technical College is requesting that we obtain the proper signatures on the the enclosed contract for Customized Training, which the fire department uses for some of its firefighting classes. Authorization is requested for the Mayor and City Manager to sign the contract. RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to sign the Customized Training Contract between Anoka-Hennepin Technical College and the Columbia Heights Fire Department. 96-58 Attachment I I COUNCIL ACTION: I I I I Anoka-Hennepin Technical College 1355 West Highway 10, Anoka, MN 55303-1590 February 23, 1996 Mr. Charile Kewatt Columbia Heights Fire Department 55 Mill Street N.E. Columbia Heights, MN 55421 As you know, AHTC has been merged with the State system. We have had several different .revisions to our contracts in order to meet the State requirements. Because of the customized nature of our firefighting classes, it was a challenge to l~roduce a contract that would pass their requirements. Please forgive our delay in mailing this contract to you. In order to eliminate having to complete a contract for each course completed with AHTC, we have prepared a blanket contract not to exceed $5,000.00 for one year. At the end of the year should the contract amount be less than the $5,000.00, the contract amount will be adjusted accordingly. You are not liable for the $5,000 unless you purchase $5,000 worth of classes. You will be billed for only the courses conducted and the remaining balance on the contract is cancelled. The State simply requires that funds be encumbered and set aside for all contracts. Please sign the enclosed contract and return it in the self-addressed envelope to Elaine Kelley. Should you have any questions, please feel free to call Elaine at 576-4789 or Dale Mashuga at 576-4989 or his cellular phone 799-4100. We look forward to continuing partnership in 1996. Sincerely, Kathleen Curphy Dean of Customized Training KC:ehk Enclosures Minnesota State Colleges and Universities An equal opportunity employer. ANOKA-HENNEPIN TECHNICAL COLLEGE CUSTOMIZED TRAINING CONTRACT ! Cost Code No. Anoka-Hennepin Technical College ("Technical College"), by virtue of its delegated authority from the Board of Trustees of the Minnesota State Colleges and Universities, and Columbia Heights Fire Department, 555 Mill Street N.E., Columbia Heights~ MN 55421 ('Purchaser") agree as follows: DIITII~q OF THE TECHNICAL COLLEGE: The Technical College agrees to provide the following: Ho III, Title of Instructional activity: Instructor: Location: Date: Other Provisions: Fire & Safety Related Courses Varies according to course. See Exhibit A attached. Vades according to course. See Exhibit A Attached. Varies according to course. See Exhibit A Attached. DIITIE.q OF TIlE PIIRCHA,q'ER.. The Purchaser agrees to provide: Facility for instruction, equipment and attendance sheets. See Exhibit A attached. C('}N,qlDF~RATION AND TERMR OF PAVMENT; A. Cost: Cost (total or per hour) not to exceed $5,000.00 total Other fees B. Terms of Payment: The Technical College will send invoices for the services performed. Purchaser will pay within _ ~ days of receiving the invoice. Please send the payment to: Anoka-Hennepin Technical College Accounts Receivable Department 1355 West Highway 10 Anoka, Minnesota 55303 AIITHi'IRIT, ED AGI~,NT,q FOR ~ PIIRPC}~q'F,,q OF TRrIR CONTRACT: IV. IX. A. Purchaser's authorized agent: Charlie Kewatt B. Technical College's authorized agent: Kathleen Curphy, Dean of Customized Training TERM OF CON'TRACT: A. Effective Date: July 1, '1995 B. End Date June 30, 1996 whichever occurs first. or until all obligations set forth in this contract have been satisfactorily fulfilled CANCELLATION'. This contract may be cancelled by the Purchaser or Technical College at any time, with or without cause, upon thirty (30) days written notice to the other party. In the event of such cancellation, the Technical College shall be entitled to payment, determined on a pro rata basis for work or services satisfactorily performed. Contracted classes not meeting enrollment expectations of the client/college may be cancelled or rescheduled within forty-eight (48) hours of the agreed start date. A.q,qlC, NME~NT: Neither the Purchaser nor the Technical College shall assign or transfer any rights or obligations under this contract without the prior written approval of the other party. IJARILITV: Purchaser agrees to indemnify and save and hold the Technical College, its agents and employees harmless from any and all claims or causes of action arising from the performance of this contract by the Purchaser or the Purchaser's agents or employees. This clause shall not be construed to bar any legal remedies the Purchaser may have for the Technical College's failure to fulfill its obligations pursuant to this contract. AMI~RTCAN,q WITH DTgARTT,TTIE,q ACT (ADA) COMPLIANCE: The Purchaser agrees that in fulfilling the duties of this contract, the Purchaser is responsible for complying with the Americans with Disabilities Act, 42 U.S.C. Section 12101, et seq. and regulations promulgated pursuant to it. The Technical College IS NOT responsible for issues or challenges related to compliances with the ADA beyond its own routine use of facilities, services, or other areas covered by the ADA. X. AMI~MENT~q: Any amendments to this contract shall be in writing and shall be executed by the same parties who executed the original contract or their successors in office. XI. DATA PR ACTICi~q: The Purchaser agrees to comply with the Minnesota Data Practices Act as it applies to all data provided by the Technical College in accordance with this contract and as it applies to all data created, gathered, generated, or acquired in accordance with this contract. The Technical College_ shall own all rights, including alt intellectual property rights, in all original materials, including any curriculum materials, inventions, reports, studies, designs, drawings, specifications, notes, documents, so~:,vare and documentation, computer based training modules, electronically or magnetically recorded material, and other work in whatever form, developed by the Technical College and its employees individually or jointly with others or any subcontractor in the performance of its obligations under this contract. This provision shall not apply to the following materials: XH. OTiClER PROvI.qlONS (Attach additional page(s) if necessary): IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby. APPROVED: 3 As to form and execution by 1. PURCHASER By Columbia Heights Fire Department PURCHASER Date_ Title Date 4. COMMISSIONER OF ADMINISTRATION By Date. (Authorized Signature) By. Title Date. 2. ANOKA-HENNEPIN TECHNICAL COLLEGE '1355 West Highway 10 Anoka, Minnesota 55303 (612) 576-4790 FAX (612) 576-4802 By _ _ .~.4~ 8~-'~' ~' Kathleen Curphy Title De.qn nf C.n~tnrnlxed Training Date . a:\columbia.95 dm ANOKA-HENNEPIN TECHNICAL COLLEGE CUSTOMIZED TRAINING & SERVICES CLIENT CONTRACT 2 CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTIO. N; CONSENT : ORIGINATING DEPT.: CITY MANAGER NO:~ Planning and Zoning APPROVAL ITEM: Conditional Use Permit, Ace BY: Tina Goodroad~! Hardware ~ ~ DATE: March 7, 1996 NO: Case ~9603-10, 2261 N.E. 37th Avenue At their meeting of March 6, 1996, the Planning and Zoning Commission reviewed the request of Dan Terzich, Manager of Ace Hardware, for a Conditional Use Permit to allow the use of an accessory structure consisting of a 48' x 24' tent to be located in the far east side of the parking lot at 2261 N.E. 37th Avenue from April 20 through July 20, 1996 for the purpose of conducting the retail sales of flowering and green plants. This operation would be the same use as was conducted in 1994 and 1995. Approximately eight (8) parking spaces would be eliminated by this use directly in front of the Ace Hardware store leaving ample parking spaces available. Two fire exits exist on the east side of the structure. RECOMMENDED MOTION: Move~to approve the Conditional Use Permit request for Ace Hardware at 2261 N.E. 37th Avenue provided a $500 deposit is submitted to the License/Permit Clerk prior to the installation of the structures on the site. COUNCIL ACTION: ccag0396.no2 CITY OF COL~A HEIGHTS A%plication For, Rezoning Variance Privacy Fence Conditional Use Permit ~_ Subdivision Approval Site Plan Approval Other Application Date 1. Street Address of Subject Property~ 2261 N.J. 3?th Avenue 2. Legal Description o£ Subject Property, . . Applicant Name, ~E Description of Request, Conditional Use Permit Zonin~ Applicable City Ordinance Number Present ZoninE. Present Use Section Proposed Zoning prOposed Use .7. Reason for Request: To allow an accessory structure (tent) to be located in the parkinq lot as per attached drawinq for retail $~195..9f Often and flowerlno n]ant~ frnm April 20, 1996 to July 20, 1996. .Exhibits Submitted (maps, diagrams, etc.) Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done ~dan~the Ordinances of the City of Columbia Heights and the laws of the Stye o~/~.xn~so~a. ) Taken By: NEWSPRING PLAINT MERCHANDISER The GARDEN MART is designed to be a iow cost, movable sales building for added spring Clear poly on ends to plant sales. It can be quickly set up in any retail parking lot. The GARDEN MART offers show your plants at protection for your "quality" plants and shopping comfort for your customers. their best. They will buy more on those cold, wet spring days. Frame sets up like portable scaffold. · Upper bench supports provide ~.,, No measuring- no guesswork, Check Our 'LEASE. MART' Finance Plan No Payments in Off SeasonE GARDEN MART shown with POLY-VENT closed. In its lowered po- sition, POLY-VENT drops completely to the ground to allow for great ventilation and a view of product fi.om the outside. Also, note visibility of product through the clear poly end panel. The GARDEN MART acts as a billboard to draw attention to your spring plants. Shown above is a GARDEN MART flame with the new SUDE-SIDE ventilation system installed. The dear panels, made of double walled polycarbonate, will not shatter or crack. They are almost indestructable yet super lightweight. Easy to install and operate. I N O O R P O R A T E D '94 as an al- ternative to POLY-VENT. The SUDE-SIDE ventila- tion system operates manually and requires no electrici~ Installs and functions much like any sliding door. For minimum ventilation simply push panels open a little. For a lot of air movement push open all the way. If maximum ventilation is desired, the panels can be completely removed as shown above. Just lift and pull out. Optional pre-assembled 16 ga. steel bench tops make effective merchandising a breeze. Bench tops are easily removed and brackets swing out of the way to display larger items such as Christmas trees, etc. No Price Increase from '93 Includes upper and lower bench supports, Not bench tops. 21'x 30' STILL ONLY $2325oo ~ 21'x 48'- 3,160.00 21' x 60' - 3,990.00 Galvanized Bench Packages Complete bench top system for: · NO more welds. Bench tops are now made 21' x 30' - 768.00 using the unique Quick Lok®system. Built to ~I~'21' x 48' - 1,344.00 be strong and clean. Sharp corners have 21' x 60' - 1,728.00 been rounded off and bench tops stack tightly when not in use. FAX 1-507-663-0365 CANADA CALL 1-507-663-0362 P.O. BOX 458 CASTLE ROCK, MN 55010 1-800-852-3443 DOES THE WIND EFFECT THE GARDEN MART? NO...The sketch at the right shows the secret of holding the GARDEN MART in place during high winds. ~. Hanging baskets are hung from purlins attached directly to the hoops. This transfers all basket weight to individual hoops. 2. The weight of all fiats, pallets and bench tops rests on the unique built-in bench supports. Again, bench supports are firmly attached to each hoop. 3. Heaw, water filled tubes or concrete blocks rest directly on the ground and lower member of the bench supports. (Over 8,000 pounds of water or 16,000 pounds of concrete block holds the GM-60 in place.) The combined weight of baskets, flats, side benching and water tubes or concrete block is concentrated along both sides of the GARDEN MART. This combined weight firmly anchors the GARDEN MART against vertical and straight line winds. HOW DOES THE POLY-VENT II SIDE OPERATE? The GARDEN MART's Poly-Vent !1 sides can be open or closed to maximize customer comfort and plant protection. Close the sides completely to keep out raw spring winds. On nicer days, open the sides for maximum fresh air flow through the selling area. Dropping the sides to ground level allows customers to shOp from outside the GARDEN MART. One small blower inflates the Poly-Vent II tubes. When inflated, Poly-Vent II seals out cold and wind with 6-inches of insulating air space. Poly-Vent II sides on your GARDEN MART adds weeks to your selling season, letting you start early in the spring and sell late into the fall. This means added sales and profits in your pocket. Optional galvanized bench tops increase display flexibility. Constructed of 16 ga. roll-formed Steel, these sturdy bench tops create up to 972 sq, ff. of two-tiered display space in the 60' model. Upper bench tops measure 1 '-6" by 6'-0", lower bench tops are 3'-0" by 6'-0". Bench top endcaps simply rest on side and center bench supports. Bench sections lift off easily to make room for large display items or to create instant aisles. ~rge (6"x27") bumper sticker ~pe signs are ~~~1~~~~.~-~ ~~ . .. included. Bright, easy to read signs can be permanently attached to the GARDEN - MART. 12 signs included. Make up many ~'~~ ~';-~-':'"~ ...... -'~= ............ '-'";~: ..... "'- ''-' ,:;~ ..... ;.,. . ;~-:~;~, . ~ ~ ~ ..~.~ · phrases such as, "BEDDING P~NTS" or . . "GARDEN SUPPLIES," Decorative flowers .................... ~e ~ ~ ~h .~';.' '.~ ~ng) -...-.:-=~.~-~.:~;~r ~ in~n included. ~=~.....:~,:~ -:' '.~:.~:~. ~-..:~;~:~'~:~z. :.~ ~;~;5;~..~,:,~.~.;~...~.:-;.~.~..,:..... ..  CANADA CALL 1-507-663-0362 F~ 1-507-663-0365 ,. c o . . o . . . .o. ox CAS E OCK, MN The Garden Mart retail greenhouse trans- forms parking lot space into a complete, outdoor garden center. Combining plant protection and customer comfort, the Garden Mart extends the selling season by reducing product shrinkage. Easy set up and tear down make the Garden Mart an ideal temporary selling structure. Poly water-filled tubes or concrete blocks anchor the steel hoop structure, eliminating the need for perma- nent footings. Collapsible sidewalks provide natural ventilation during warm weather and insulation against early spring frost. Multi-level benches display products while also storing inventory. The Garden Mart measures 21-feet wide and comes in lengths of 48, 60 and 96 feet. For more information on the Garden Mart, contact Poly-Tex, Inc., RO. Box 458, Castle Rock, MN 55010, or call 800-852-3443. Roger Schultz, Store Development, 708-990-6495 28 CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTIQN3 CONSEN~ ~ ORIGINATING DEPT.: CITY MANAGER NO:~ Planning & Zoning APPROVAL ' ~,'~ 10) Tins G°°dr°a~6~ BY: ~~~ ITEM: Variance Steel Tech BY: NO: Case ~9603-11, 450 N.E. 38th Avenue DATE: March 7, 19 The Planning and Zoning Commission heard the request of Scott Smith of Steel Tech for site plan review and a variance of nineteen (19) feet to the required front yard setback of twenty (20) feet to allow an addition to the existing building that would continue the front wall line of the structure eastward in the same plane. The existing building is on the property line. The new facility would have to be sure to be at least one (1) foot inside the lot line with this variance. Mr. Smith has submitted a site plan which shows the existing building and the location of the proposed 50'x50' addition. A loading area is being planned with a 14 foot high by 16 foot in width overhead door on the east side of the building. Mr. Smith has also ordered a survey to be done and that information should be available at the meeting. The parking requirements in an Industrial Zoning District, which this property is located in, have been changed. This proposed addition and the existing building will total 4,777 square feet. The parking requirements for manufacturing, fabricating or processing of a product is at least one (1) parking space per 600 square feet, less 10% off the total square footage. This property would require seven (7) parking spaces which is the amount provided on the site plan. Parking can also be based on the number of employees on a major shift, which requires one space for every 1.5 employees. Mr. Smith has a maximum of four employees when he is most busy. The site plan also clearly shows the limitations of this lot as it is triangular in shape. Mr. Smith has few options to expand his business on this lot. The Planning and Zoning Commission unanimously recommend approval of the variance. RECOMMENDED MOTION: Move to approve the nineteen (19) foot front yard setback variance for 450 N.E. 38th Avenue based on the irregular shape of the lot and the limitation of the lot for expansion. COUNCIL ACTION: ccag0396.no3 CITY OF HEISHT$ Appl~ca~£on For= Rezon£ng Variance Privacy Pence Condit~onal Use Permit Subd~v~sion Approval Site Plan Approval Other '- 1. Street Address of Subject Property, Legal Descr£ption of Subject Property,.. Applicant Descript£on of Request, / /? Applicable City Ordinance Number Present 2on~ng[ Present Use Section Proposed Zoning Proposed Use Reason for Request, ~/~~ AcknovledKment and SiKnaturet The undersigned hereby represents upon all of the penalties .of lay, for the purpose of'~nduc~ng the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all york here~n mentioned will be done ~n accordance with the Ordinances of the City of Columbia Heights and the laws of the State of ~innesota. · Taken By, .~ c PLANNING AND ZONING COMMISSION REGULAR MEETING - AGENDA AUGUST 3, 1993 PAGE 2 seven (7) foot high privacy fence along the north side of the house from a point in line with the front corner of the garage eastward to the rear property line and from the southwest corner of the house to the south line of the property and eastward to the rear property line. RECOMMENDATION:. St~ff recommends approval, however, both abutting lots are unoccupied and no signatures of consent were obtained from the owners of those lots. Unless the abutting owners give permission for the seven foot fence installation, the fence must be cons.tructed far enough inside the property lines to be able to paint and/or maintain the fence without going on adjacent property. If permission is granted in writing, the fence may extend as close to the lot line as possible while remaining entirely on this property. The finished sides of the fence must face the adjacent properties. Public Hearing Site Plan/CUP Case #9308-19 Wendy's Restaurants, Int. 5050 Central Avenue Columbia Heights, Mn. This case has been withdrawn by the applicant. A written notification was received July 28,. 1993 indicating that they are looking for a different location that can provide them with better ingress and egress to the restaurant. Public Hearing Lotsplit Case ~9308-20 Alois Kroll 4557 Madison Street N.E. Columbia Heights, Mn. A request has been submitted by Mr. Kroll for a lotsplit of a portion of Lot 2 (4557 Madison Street, A & B on survey) to be combined with Lot 1 (4545 Madison Street, C on survey) to provide the required setback for the' building at 4545 Madison Street. RECOMMENDATION: Staff recommends approval of the lotsplit provided a maintenance agreement for the driveway be made and recorded on both properties or separate driveways be constructed within 60 days each with its own curb cut/street access. Public Hearing Setback Variance/Parking Variance Case ~9308-21 Scott Smith 450 N.E. 38th Avenue Columbia Heights, Mn. A request has been received from Mr. Smith for a variance of nineteen (19) feet to the required front yard setback to allow an addition to the PLANNING AND ~UNING COMMISSION REGULAR MEETING - AGENDA AUGUST 3, 1993 PAGE 3 existing building that would continue the front wall line of the building eastward in the same plane. The existing building .is one (1) foot from the front property line. Mr. Smith is also requesting a variance of three (3) parking spaces from the required-number of 16 parking spaces to accomodate the business. The formula for parking requires four (4) parking spaces plus one space per each 400 s.f. of gross floor area. Thirteen (13) spaces are indicated on the site plan, however, this business will employ a maximum of four (4) people. In order to access the overhead door on the east side of the proposed addition, the parking spaces sho~n on the site plan would not be practical. A driveway from 38th Avenue would be required. The spaces sho~n at the rear of the building are only accessed by driving over the railroad easement. A variance of ten (10) parking spaces is a more realistic request. The on-site parking of four cars would probably be sufficient for this business. In the event the business or property were sold, additional parking would need to be provided, exclusive of street parking, whether by leasing or buying abutting land in order to be in compliance. A 10' x 10' overhead door in the existing building and an additional 12' x 14' overhead door in the new addition would be used in lieu of a loading berth. A loading berth of 25 feet in length is required if the building is over 3,900 square feet. RECOMMENDATION: Staff recommends tabling of the variance requests until a workable site plan showing vehicle access and circulation is submitted. 4. STAFF REPORTS: A. Ordinance #1269 refines the private garages in the ~-1 and ~-2 Zoning Districts and reflects the Planning and Zoning Commissions recommendation to only allow one private garage per residence. This Ordinance is enclosed in your agenda packet for your review. B. Ordinance $1270 is an amendment to the Zoning Ordinance to allow approval of accessory structures of 120 square feet or less to be granted by the Zoning Administrator so that a building permit for a small utility buildings' can be handled in a .more timely manner. This has been done administratively for many years at the direction of the Planning and Zoning Commission. ~A copy of the Ordinance is enclosed in your agenda packet for your review. CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECT~IO~N: ORIGINATING DEPT.: CITY MANAGER NO:~ CONSENT Planning and Zoning APPROVAL ITEM: .Conditional Use Permit, First ~ BY: Tina i.~ Community Credit Union A~ II Goodroad~ NO: Case ~9603-12B, 843 N.E.~th Ave.) DATE: March 7, 1996 The Planning and Zoning Commission reviewed the request of Rick Lange and Karen Lennox of First Community Credit Union for a Conditional Use Permit that would allow them to have two vehicles to be on the lot for on-going sales and advertisement of their Fleet Department. The site plan indicates the northeast parking area as the area designated to store the vehicles. They are requesting this Conditional Use Permit to advertise their Fleet Department that is a part of the Credit Union. An Ordinance Amendment approval is required for this Conditional Use Permit to receive final approval. A City license application and license fee will be required which must be renewed on an annual basis. RECOMMENDED MOTION: Move to approve a Conditional Use Permit to allow no more than two sale/fleet vehicles to be left for display on the northeast portion of the parking lot of 843 N.E. 40th Avenue provided that: 1. The ordinance amendment allowing this use by a Conditional Use Permit is approved by the City Council. (If approved by the City Council after a second reading, the amendment would not be effective for thirty (30) days.) 2. A City license application is submitted with the appropriate license fee. 3. Signage displayed within the display vehicles are approved by City Staff. COUNCIL ACTION: ccag0396.no5 Application For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval ...... Site Plan Approval Other CITY OF COLU~IAHEIGHTS Case No: Receipt No: 1. Street Address of Subject Property: 843 - 40th AV~ N~ 2. Legal Description of Subject Propertys .Address: 843 - 40th AVE NE Phone: 788-7700 Auto Broker Owner,,,~. Names Lease Management Group Addresss 9901 Cantral AVE NE Blaine, MN 55434 Phones 786-6600 Description of Request: 2 vehicles to be parked in our Ng~theast parking signage indicatin~ that our Fleet Buying S~r,vice for v~b~c]e~ Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning Proposed Use 7. Reason for Request: 8. Exhibits Submitted (maps, diagrams, etc.) Acknowledgment and signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of'inducing the City of Columbia Reights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of ~inne~a. . 843 - 40th Ave. NE Columbia Heights, MN 55421 (612) 788-7700 2996- 111th Ave. NW-#6 Coon Rapids, MN 55433 (612) 323-8900 12300 Ensign Ave. Champlin, MN 55316 (612) 422-5055 February 9, 1996 Planning and Zoning Commission City of Columbia Heights 590 - 40th AVE NE Columbia Heights, MN 55421 . Dear Commissioners: The attached is a request for a conditional use permit that would enable us to park two vehicles in our parking lot on an ongoing basis. These vehicles would be available for purchase or lease through our Fleet Sales Department; however, their primary purpose would be to advertise that we have this cost saving program available to both current and potential members. Thank you in advance for your consideration. Sincerely, ~are~n 'Lennox Vice President of Marketing . and Member Relations CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: _m ORIGINATING DEPT.: CITY MANAGER NO:~ Planning and Zoning ! APPROVAL ITEM: Conditional Use Permit, Jim . BY: Tina Goodroad ~ BY: ~/~ Ruvelson ~ t~ · DATE: March 7, 1996 NO: Case ~9603-13, 4111 Central Ave., So. The Planning and Zoning Commission reviewed the request of Jim Ruvelson for site plan review and a Conditional Use Permit to allow an accessory structure for a canopy and two drive-thru lanes for a proposed banking facility on the south end of the south building of 4111 Central Aenue. The reason for the request is that Norwest Bank would like to move out of their current facility at 4101 Central Avenue and move into the office area in the south end Qf 4111 Central Avenue and would like to add two more drive-thru lanes on the south'~nd of the building. In July of 1991, Mr. Ruvelson received approval to install the existing drive-thru lane for Metropolitan Federal Bank. The new canopy area will fill the entire area between the south building wall line' and the property line. The canopy and drive-thru area will measure 34' x 28' The bank is proposing that the rear exit area be a one-way or "exit only" so that customers can exit and follow the service road to 41st Avenue and the stoplight. The parking spaces in the front lot should not be eliminated with the addition of these lanes. It was suggested that the parking lot be marked with either signs or painted arrows so the flow of customers parking or entering the drive-thru area would have smooth circulation. The proposed site plan was reviewed by Mark Winson, Acting City Manager and City Engineer, who did not find any concerns with that rear exit being a one-way or "exit only". RECOMMENDED MOTION: Move to approve the Conditional Use Permit to allow an accessory structure for a canopy and two drive-thru lanes on the south end of the south building at 4111 Central Avenue as it meets the requirements of the Zoning Ordinance. COUNCIL ACTION: ccag0396.no6 A~plication For: Rezoning Variance Privacy Fence Conditional Use Permit ~ Subdivision Approval Site Plan Approval Other ,, CITY OF COLUMBIA HEIGHTS Application Date: 2-15-96 Case No: , Fee: 50.00 Date Paid 2-15-96 Receipt No: 3~~ 1. Street Address of Subject Property: 2. Legal Description of Subject Property: so~th 20.00 feet of Lot 26. 4111 Central Avenue N.~. Lots 21, 22~ 23~ 24, 25, & 26. mwr~p~ ~h~ Applicant: James J. Ruvelson Name: .Address: Phone: 4111 Central Avenue N.E.. 612-788-4853 4. Owner: Name: James J. Ruvelson Address: 4111 Central Avenue N.E. Phone: 612-788-4853 Description of Request: Add Two (2) more express lanes to existing one Inlarge canopy to cover express lanes per attached drawinK$. Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning Proposed Use 7. Reason for Request: Norwest wants to upgrade 't6 a new banking facility and add the drive in lanes to help them meet th~rm ~,vp~g~oe~ns cf service. Exhibits Submitted .(maps., diagrams, etc.) Drawing Acknowledgment and Signature~. The undersigned hereby represents upon all of the penalties of law, for the purpose'of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of Minnesota.//~~~ ~~ Date: 2-15-9~ Signature of Applicant:_ /z ' Taken By:~ -- .I 'i CITY COUNCIL LETTER Meeting of: 3/11/96 ITEM: DISPOSAL OF CITY TRUCK BY: M. Winson BY' NO. UNIT #22 ~ /3 ~ DATE: 3/5/96 DA~?E-(. 2~t~ ¥. · Staff is requesting permission to dispose of City Unit #22, a 1978 Ford F700 Dump Truck in the Hennepin County Auction scheduled for May 4, 1996. Unit #22 has been replacedby Unit #99, a 1996 Ford LB000 Dump Truck. RECOMMENDED MOTION: Move to authorize the City Manager to dispose of Municipal Unit #22, a 1978 Ford F700 Dump Truck at the Hennepin County Auction scheduled for May 4, 1996. MAW:jb 96-117 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: March 117 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: &~ -' Fire t~-/q ITEM: Authorization to Seek Bids BY: Charles Kewatt ~ BY: ~ Refurbishment-1977 Ford 900([Fire Truck ~' . /. NO: l~, ~., I ~) DATE: March 4, 1996 DATE: The Fire Department has budgeted funds in the 1996 Capital Equipment Replacement Fund for the refurbishment of our 1977 Ford 9000 Fire Track. Authorization is requested to seek bids for this project. RECOMMENDED MOTION: Move to Authorize staff to seek bids for the refurbishment of the 1977 Ford 9000 Fire Truck. 96-57 I I COUNCIL ACTION: I I I I I CITY COUNCIL LETTER Meeting of: 3/11/96 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER ITEM: AUTHORIZATION TO SEEK QUOTES BY: M. Winson NO. FOR POLICE DEPARTMENT GARAGE FLOOR DATE: 3/5/96 The Police Department Garage is primarily used for prisoner transfer from the vehicle to the holding cell. There is a problem with water from the cars (melting snow, rain runoff) penetrating through the floor adjacent to the drain and damaging equipment in the telephone equipment room. The best solution seems to be to eliminate the floor drain and provide positive drainage to the exterior overhead door. This would involve removing the existing topping and installing a new topping sloping from the south wall to the north overhead door. A new topping cannot simply be added to the existing floor/topping because of the weight. The work for this floor was bid as an option with the garage floor coating project at MSC; however, the bid was too expensive and Council did not award the work at the Police Department. Staff estimates the project will cost $4,000 to $4,500. In 1995 $1,900 was budgeted and unused. This latter amount was returned to the General Fund balance. Staff recommends funds in the 1996 undesignated general fund be used for this project. RECOMMENDED MOTION: Move to authorize staff to seek quotes for repair of the Police Department garage floor and funds be appropriated from the 1996 undesignated general fund. MAW:jb 96-118 COUNCIL ACTION: r~ CITY OF COLUMBIA HEIGHTS POLICE DEPARTMENT GARAGE PROJECT 9525 SHEET 1 OF 1 13" . ~G FLOOR DRAIN Elevation of floor, drain is approximately 2" lower, than slab: elevation at the perimeter, 22! CITY COUNCIL LETTER Meeting of: 3/11/96 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER ITEM; AUTHORIZATION TO SEEK BIDS BY: M. Winson ~~ BY: - NO. FOR REPLACEMENT OF~'~, A,ROLLER'#39 /6 ) DATE: 3/6/96 DA Staff has budgeted $16,000 in the 1996 Capital Equipment Replacement Fund to replace Unit #39, a 1984 Roscoe Rollpac Roller. This small roller is primarily used during patching operations and has received a lot o£use over the years. It is the staff's intent to use the existing roller as a trade-in for the new equipment. RECOMMENDED MOTION: Move to authorize staff to seek bids for a one ton pavement roller. MAW:jb 96-127 COUNCIL ACTION: CAPITAL EQUIPW~NT PURCHASE JUSTIFICATION 1 Item to purchase: 2. New; or Replace: 3. If replace, present equipment data: ~A. Make: ~~ ~ Mt- e~<- ~ ~B. Year purchased: /~ ~ 3C. Purchased new? ~ 3D. Original Cost: $ 4tzrO-~D 3E. Estimated hours/days used per year: BF. Engine hours used per year if known: or Used? 3G. Repair history: Labor cost past 36 months: ~ /, }'2"~f Parts cost past 36 months: ~ ~--~ Number of days down time past 36 months: 3H. Operating cost per mile (or other unit of measure): 4. Proposed new equipment to replace item described in $3 above: 4A. Estimated cost of item: $ ~4tD%~) 4B. Budgeted money: $ 4C. Where is the money budgeted? Department name: Department line item: ~%[ - 4D. Estimated operating cost per mile (or other unit of measure): ~E. "Features" on new unit that are not on present equipment: a. ~3~z.rV.z.o%g- 4F. What are the advantages or cost savinngs of the new features: 5. if first-time purchase: SA. Purpose of new item: 5B. How is this work presently being done? 5C. Cost of doing the task now? SD. Cost of doing the task if new item is purchased? SE. Estimated operating cost of proposed new item (per mile or other unit of measure: 5F. Life expectancy of new item: 5G. Where will new item be stored? is there space available? 6. Person's name making request and providing data: 7. Date proposed to City Manager: 8. Date reviewed at Council York Session: 9. Date authorized to take bids: !0. Date of bid opening: !!. Date of Council to purchase: 12. Council action: 13. City Manager's review notes: SYA/bj 031892 CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO~ ..... CITY MANAGER'S NO: ..... Attached is a memo from Bill Elrite, requesting a change to the personnel policy as it relates to the calculation of overtime and holiday pay for non-union liquor operations employees. As he indicates in his letter, the changes would result in a better operation, easier scheduling of employees, and a significant reduction in costs. Attached are the pages of the personnel policy affected by the proposed changes. changes were reviewed at the work session of March 4, 1996. These RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 96-29 , Resolution Adopting Revisions in the Personnel Policy Manual. COUNCIL ACTION: RESOLUTION 96- 29 ADOPTING REVISIONS IN THE PERSONNEL POLICY MANUAL WHEREAS, in order to establish an equitable and uniform procedure for dealing with personnel matters, the City of Columbia Heights previously adopted a revised Personnel Policy Manual, dated November 13, 1989; and WHEREAS, as a result of a review of the Personnel Policy Manual, revisions are recommended for adoption; NOW, THEREFORE, BE IT RESOLVED by the Columbia Heights City Council that it does hereby adopt the changes to the Personnel Policy Manual, dated March 11, 1996, a copy of which is on file in the Office of the City Manager; and, BE IT FURTHER RESOLVED that such revision in the Personnel Policy Manual be effective March 11, 1996. Passed this __ day of March, 1996. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS DATE: FEBRUARY 29, 1996 FROM: LINDA MAGEE ASSISTANT TO THE ~TY MANAGER CHANGE TO PERSONNEL POLICY When the personnel policy was changed in 1993 to include time off due to sick leave, holidays, vacation, and other paid leave, as time worked for calculating over-time, it created a significant prbblem in the liquor operation. Since the liquor stores are open on virtually all holidays and since the liquor stores work on a six-day/week schedule rather than the normal City five- day/week schedule, it created a significant problem whereby most full-time, non-exempt employees are receiving double time and one-half for the holiday even if they do not work the holiday. This problem can be easily rectified by a couple of changes to the personnel policy so liquor employees who work a five-day/week schedule but do not work the holiday will not be compensated at double and one-half time for the holiday, and liquor operations employees who work the holiday will receive pay for the hours worked on the holiday. These changes will result in a better operation, easier scheduling of employees, and a significant reduction in costs. If you have any questions on this, or if I can be of any further assistance, please let me know. SECTION II. Overtime (Continued) Employees eligible for overtime must work at least eight (8) minutes beyond the start of the quarter-hour of overtime to receive pay for that quarter-hour. Non-exempt, non-union employees shall be paid one and one-half times their regular hourly rate of pay for all authorized hours worked in excess of forty (40) hours in a work week. Paid time off due to sick leave, holidays (other than Liquor Operations Employees), vacation or other paid leaves is to be included as "time worked" in computing the forty hours per week requirement. In the case of Liquor Operations Employees~ paid time off due to holidays is not to be included as "time worked" in com~utin~ the forty hours per week requirement. Non-exempt, non-union employees may accrue compensatory time off at the rate of one and one-half hours off for every hour of overtime worked. Compensatory time must be taken during the same pay period accrued or within the pay period following accrual. Compensatory time may be accrued and taken in the manner described only upon mutual agreement between the supervisor and the employee. Overtime earned and not taken consistent with the above as compensatory time will be paid at one and one-half times the employee's hourly rate. Opportunity to work overtime shall be distributed as equally as practicable among qualified employees in each department. 3-11-96 SECTION 5 his/her employment for such observance. Such days off shall be taken off without pay except where the employee has accumulated vacation leave, and in that case, such days shall be charged against the accumulated vacation leave of the employee. " All permanent and probationary full-time employees and part-time employees budgeted for twenty hours or more per week shall be eligible for the paid holidays as listed. Holiday pay shall not be granted to seasonal and temporary employees. Employees shall be on the payroll on the work day immediately preceding and the work day immediately following a holiday to be eligible for that holiday pay. When a holiday comes during an authorized leave of absence for which an employee receives compensation, such holiday shall not be charged as leave. Non-exempt, full-time emPloyees work~n~ the normal Monda~ through Friday schedule who are required to be on duty on any holiday, as set out in the preceding paragraphs, shall be paid time and one-half for the hours worked in addition to eight hours pay at straight time. =- "~ caus -r ~ ...... ~ ...... Non-exemDt, full-time employees working schedules other than the normal Monday through Friday, ac~snsaticn fsr kcli~ys shall kc tks rc~a.lar ci~ht ks'ars, who are required to be on dut~ on any holiday, as set out in the ~recedin~ paragraphs, shall be paid straight time for the hours worked in addition to the payment for the holiday. Those employees in the position of Liquor Operations Manager or Assistant Liquor Operations Manager who are required to be on duty on any holiday, as set out in the preceding paragraphs, shall be compensated for hours worked in addition to payment for such holidays. III. Sick Leave Sick leave shall be a benefit provided to all full-time employees and part-time employees budgeted for twenty hours or more per week at the rate of pay for the position to which the employee is permanently assigned. Sick leave shall not be granted to seasonal and temporary employees. Lay-offs, suspensions, and unauthorized leaves of absence shall not be counted in the computation of sick leave for that payroll period. Only during periods of continuous service shall sick leave be accrued. Sick leave with pay shall be granted to full-time employees at the rate of one working day for each calendar month of full-time service and to part- time employees (budgeted for twenty [20] hours or more per week) in proportion to hours worked in relation to full-time employees, except that sick leave granted probationary employees shall not be available for use until satisfactory completion of three months of the initial probationary period. Promotional probationary employees may make use of sick leave; however, if the sick leave exceeds a total of five consecutive working days, the probationary period shall automatically be extended a like period of time. Sick leave may be accumulated to a maximum of 120 days. Sick leave may be granted for absence from duty because of personal illness or disability (necessary medical, dental, or chiropractic care), legal quarantine, or serious illness in the immediate family. The immediate family is defined as the following of either the employee or the employee's spouse: spouse, mother, father, or children, sister, brother, grandparents, grandchildren, or dependents. 3-11-96 14 CITY COUNCIL LETTER Meeting of: 3/11/96 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER ITEM: CHANGE OF PARKING LIMIT BY: M. Winson NO. AT84840THAVE.~. A · i ~) DATE: 3/6/96 DAT Ms. Diane Clermont of Diane's Beauty Shop at 848 40th Ave. N.E. has requested the parking limit in front of her business be changed from "30 Minute" to "2 hour parking". Customers are normally in her shop longer than 30 minutes. There is no off street parking adjacent to the building. The owner of the property at 828 40th Ave. objects to changing the parking limit. His tenant is currently not open but expects to reopen in the near future. As there isn't a need for the 2 hour parking in front of this business, it is requested that the "30 minute" parking remain. RECOMMENDED MOTION: Move to retain the "30 minute parking" limit from Jackson Street to east property line of 828 40th Ave. and designate "2 hour parking" from east property line of 828 40th Ave. to Van Buren Street based on the recommendation of the Traffic Commission. MAW:jb 96~125 COUNCIL ACTION: TO CITY COUNCIL MARCH 11, 1996 *Signed Waiver Form Accompanied Application APPROVED BY BU1LDING INSP. II II II II II II II II II II 1996 BUSINESS LICENSE AGENDA CONTRACTORS d. B. D~ggers.,-Inc'..' Peterson Bros. Sheetmetal R.E.C., ~nc. R~ccar Heating St. Marie Sheet. Metal Z~mco Specialties, Inc. LICENSED AT 6957 W. Hwy. 10 4110 Central Ave. 7500 W. 78th St. 2387 - 136th Ave. N.W. 7940 Spring Lake Pk. Rd-.' 3207 Hayes St. N.E. FEES $ 40. O0 · 40. O0 40.00 40.OO 40.00 40.00 PUBLIC WORKS' D1R. II II II · ·TREE.' SERV'I'CES. . A1 lstate Tree Service ArBor/Design Tree Servlce 7510 Jackson St. N.E. P.O. Box 290298, B. Ctr. 50.00 50.O0 03/08/96 08: 51: 37 F:'LJ{"}.'() DE,SC:R I F'T I 0 N :L 0 ! (3 L:i]"t E]:;,',:'.'d... 20:1. C'.OMML}N]:'TY DIEVE:L..C'..F:I:'IIEI"-i"t" F:'L.',ND 202 ANOt<A COI..JI"IT Y 20Z:; I::'Al:;,'l<gllii]:,l V]]I...L..A NORTH 212 :B'i"A'I"E: A :.':':'::1..'.3 F'AF;,'I<VZE:W V]:I...I...A E;CiU"FH 225 C:ABL..E '!'{ii:L..lii:V Z S I C)N :::':~..]'!: ',::', F;.'.E]"{ ]' A L. 240 l... 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I::'RC' WOO]~)I...A KE SAN ~I~ 'I"AF;,'Y Slil:F;,'U :1: C WOF;.'.I....'[)WiI:'.[)I~i: CHAMB OF:' COMM 58055 58056 58057 58058 58059 58060 58061 58062 58063 58064 58065 58066 58067 58068 58069 C :1: 'i"Y [:)I=' COI...L,iMB :I: A l"liii: :1: GH'T',t'.=; GL 540R--V04 ,, 30 I::'AE-.'iI'=: 6 AM[Y..J N'T' 1 :, 244 ,, 60 36.64 212 ,, 33 480 ,, 12 3 :, 040,58 550 ,, 00 5 -'.':'.; ,, 0':.:,:' 121 ,, 70 I :, ':''~ r.:~ ,:.', "? ~ · '.':'.'; 6 ,, 28 ,, 76 100.00 48,589 ,, 70 30 ,, 00 958 .,, 672 ,, 24 CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: 4 Planning and Zoning APPROVA~ ITEM: Variance, BW-3, Inc. ~ A ~1), · BY: Tina Goodroad~ BY: ~,//~ NO: Case #9602-09, 4811 Central Avenue DATE: February 29,"1996 The Planning add Zoning Commission reviewed the request of Mr. James Desbrow, President of BW-3, Inc., for a variance to Section 5.503(10) (c) to allow the issuance of an On-Sale liquor license at 4811 Central Avenue in conjunction with the operation of a proposed restaurant. Section 5.503(10) (c) of that section of City Ordinance pertaining to On Sale Liquor states no On-Sale license shall be granted for a restaurant that does not have a dining area, open to the general public, with a total minimum floor area of 3,000 square feet or for a hotel that does not have a dining area, open to the general public, with a total minimum floor area of 2,000 square feet. The design of the BW-3 Restaurant with a full bar, order counter for food and seatng area, does not meet the 3,000 square foot minimum floor area requirement for dining area. The design is approximately 600 square feet short of the requirement. The reason for the variance request is that with the remodeling, the new owners are required to comply with ADA requirements. Therefore, they are unable to meet the Uniform Building Code (UBC) and State Building Code requirements because of the increased standards of the ADA. The requirements in the UBC and State Building Code include such things as a larger stall must be designed in each restroom that meets requirements and proper turning radius around the sink area. Other requirements include: accessible seating, counter and window accessibility and checkout aisles and hallways 'that meet these standards. The interior floor plan which BW-3, Inc. submitted, includes all of the handicap accessibility requirements. Main areas which the updates include: bathrooms, service counter area, hallways, aisles and seating. By meeting the UBC and State Building Code requirements and installing the bar area, along with other remodeling in the interior, they are unable to meet the 3,000 square foot requirement. During plan review, it was also noted that this facility can only have a maximum occupancy load of 166 seats according to the UBC. This number will meet the liquor license requirement of providing a minimum of 150 seats. If a variance is not considered, this facility may be left vacant for a long time as another restaurant with a bar would have the same difficulties with the requirements. The Planning and Zoning Commission recommended approval of the variance request. RECOMMENDED MOTION: Move to approve the variance to Section 5.503(10) (c) to allow a decrease in the square footage requirement for dining area as required for On Sale liquor sales based on the fact that the new handicap accessibility requirements are required to be met by the owner. COUNCIL ACTION: ccag0396.01 2-13-1996 11:07AM FROM COMIHUNITY DEV.- CH 6127822857 P. 2 Application Ya:iance Privacy Fence Conditional Use Permit SubdivA~ionApproval $1[e 'Plan Approval Other ~ece~pt ~o, ..... 1, st:ee~ Add:ess of Subject P:ope=ty$ 2. Lesal De~crAptioa of Subject P:oper~y, . ~(~ .~-.c~. ~ DescriPtion of ~onin~: Applicable City Ordinance ~umber , Present ~on~ ........ ~resent Use Section Proposed Zonin~ Proposed Use for Eequest ~ ....... 8. Exhibits Submitted (maps, dias=ams, etc.) Acknovl~d~ment and Signature: ~e ua~ersigned he=shy represents upon all o~ the penalt~e~ o£ la~, ~o: t~e Purpose o~ inducing the City of Col~bia Heights ~o take ~e action-here~ requested, ~hat all statements here~ are t~e and that all work here~ a~tioned will ~e done in accordance wi~h [he Ordnances o~ ~he City of~Col~Bia Beights S~nature of Applicant~ ~~, __ . ; --- ' - ' / ' Taken By~ ~1 .... 1994 UNIFORM BUILDING CODE 1104.2.2-1105.2.2 EXCEPTION: When elevators are in an area of refuge formed by a horizontal exit or smoke barrier. 1104.2.3 Size. Each area of refuge shall be sized to accommodate one wheelchair space not less than 30 inches by 48 inches (762 mm by 1219 mm) for each 200 occupants, or portion thereof, based on the occupant load of the area of refuge and areas served by the area of refuge. Wheelchair spaces shall not reduce the required exit width. Access to required wheelchair spaces in an area of refuge shall not be obstructed by more than one adjoining wheelchair space. 1104,2.4 Construction. Eachareaofrefugeshallbeseparatedfromtheremainderofthestoryby a smoke barrier having at least a one-hour fire-resistance rating. Smoke barriers shall extend to the roof or floor deck above. Doors in the smoke barrier shall be fight-fitting smoke- and draft-control assemblies having a tire-protection rating of not less than 20 minutes. Doors shall be self-closing or automatic closing by smoke detection. An approved damper designed to resist the passage of smoke shall be provided at each point a duct penetrates the smoke barrier. EXCEPTION: Areas of refuge located within a stairway enclosure. 1104.2.5 Two-way communication. Areas of refuge shall be provided with a two-way commu- nication system between the area of refuge and a central control point. If the central control point is not constantly attended, the area of refuge shall also have controlled access to a public telephone system. Location of the central control point shall be approved by the fire department. EXCEPTION: Buildings four stories or less in height. 1104.2.6 Instructions. In areas of refuge that have a two-way emergency communication system, instructions on the use of the area under emergency conditions shall be posted adjoining the com- munications system. The instructions shall include: 1. Directions to find other exits; 2. Advice that persons able to use the exit stairway do so as soon as possible, unless they are assisting others; 3. Information on planned availability of assistance in the use ofstairs or supervised °perati°n °f elevators and how to summon such assistance; and 4. Directions for use of the emergency communications system. 1104.2.7 Identification. Each area of refuge shall be identified by a sigma stating AREA OF REFUGE and the international symbol of accessibility. The sign shall be located at each door pro- viding access to the area of refuge. The sign shall be illuminated as required for exit signs when exit sign illumination is required. Tactile signage shall be located at each door to an area of refuge. SECTION 1105- FACILITY ACCESSIBILITY 1105.1 General. When buildings or portions of buildings are required to be accessible, building facilities shall be accessible as provided in this section. Building facilities or elements required by this section to be accessible shall be designed and constructed in accordance with CAB O/ANSI A 117.1. 1105.2 Bathing and Toilet Facilities. 1105.2.1 Bathing facilities. When bathing facilities are provided, atleastoneofeachtypeoffix' ture or element shall be accessible. EXCEPTION: A bathing facility for a single occupant and not for common or public use may be adaptable. 1105.2.2 Toilet facilities. Toilet facilities located within accessible dwelling units, guest rooms and congregate residences shall comply with CABO/ANSI A117. I. In other occupancies, each toilet room shall be accessible. At least one of each type of fixture or element in each accessible toilet room shall be accessible. When toilet stalls are provided in a toilet 1-205 1105.2.2-1105.4.5 1994 UNIFORM BUILDING CODE room, at least one toilet stall shall be wheelchair accessible. When six or more toilet stalls are pro- vided in a toilet room, at least one ambulatory accessible toilet stall shall be provided in addition to the wheelchair accessible toilet stall. EXCEPTION: A toilet facility for a single occupant and not for common or public use may be adaptable. 1105.2.3 Lavatories, mirrors and towel fixtures. At least one accessible lavatory shall be pro- vided within toilet facilities. When mirrors, towel fixtures and other toilet and bathroom accesso- ries are provided, at least one of each shall be accessible. 1105.3 Elevators, Stairway and Platform Lifts. Elevators on an accessible route shall be acces- sible. EXCEPTION: Private elevators serving only one dwelling unit. Elevators required to be accessible shall be designed and constructed to comply with CABO/ ANSI AllT.1. Stairways in buildings, or portions or buildings, required to be accessible shall be designed and constructed to comply with CABO/ANSI A 117.1. Platform lifts may be used in lieu of an elevator under one of the following conditions subject to approval by the building official: 1. To provide an accessible route of travel to a performing area in a Group A Occupancy. 2. To provide unobstructed sight lines and distribution for wheelchair viewing positions in Group A Occupancies. 3. To provide access to spaces with an occupant toad of less than five. 4. To provide access where existing site constraints or other constraints make use of a ramp or elevator infeasible. All platform lifts used in lieu of an elevator shall be capable of independent operation. 1105.4 Other Building Facilities. 1105.4.1 Drinking fountains. On any floor where drinkine fountains are provided, at least 50 percent, but not less than one fountain, shall be accessible. 1105.4.2 Fixedorbuilt-inseatingortables. Whenfixedorbuilt-inseatingortablesareprovided at least 5 percent, but not less than one, shall be accessible. In dining and drinking establishments, such seating or tables shall be distributed throughout the facility. 1105.4.3 Storage. When storage facilities such as cabinets, shelves, closets, lockers and drawers are provided in required accessible or adaptable spaces, at least one of each type provided shall con- tain storage space complying with CABO/ANSI A117.1. 1105.4.4 Customer service facilities. 1105.4.4.1 Dressing and fitting rooms. When dressing or fitting rooms are provided, at least 5 percent, but not less than one. in each group of rooms serving distinct and different functions shall be accessible. 1105.4.4.2 Counters and windows. Where customer sales and service counters or windows are provided, a portion of the counter or at least one window shall be accessible. 1105.4.4.3 Checkout aisles. Accessible checkout aisles shall be installed in accordance with Table 11-C. Traffic control devices, security devices and turnstiles located in accessible checkout aisles or lanes shall be accessible. 1105.4.5 Controls, operating mechanisms and hardware. Controls, operating mechanisms and hardware intended for operation by the occupant, including switches that control lighting and 1-206 1994 UNIFORM BUILDING CODE 1105.4.5-1105.4.7, 11-A-11-C ventilation and electrical convenience outlets, in accessible spaces, along accessible routes or as parts of accessible elements shall be accessible. 1105.4.6 Alarms. Alarm systems, when provided, shall include both audible and visible alarms. The alarm devices shall be located in hotel guest rooms as required by Section 1103.1.2.9.3; acces- sible public- and common-use areas, including toilet rooms and bathing facilities; hallways; and lobbies. 1105.4.7 Rail transit platforms. Rail transit platform edges bordering a drop-off and not pro- tected by platform screens or guardrails shall be provided with detectable warnings in accordance with CABO/ANSI Al 17.1. TABLE 11-A--WHEELCHAIR SPACES REQUIRED iN ASSEMBLY AREAS CAPACFr¥ OF SEATING NUMBER OF REQBiHEb WHEELCHAIR SPACES 4 to 25 1 26 to 50 2 51 to 300 4 301 to 500 6 over 500 6 plus I for each 200 over 500 TABLE 11-B.--NUMBER OF ROOMS FOR PERSONS WITH HEARING IMPAIRMENTS TOTAL NUMBER OF ROOMS MINIMUM REQUIRED NUMSER 6-25 26-50 51-75 76-100 101-150 151-200 201-300 301400 401-500 501-1000 Over I000 I 2 3 4 5 6 7 8 9 2% of total rooms 20 plus 1 for every 100 rooms, or fraction thereof, over 1,0t30 TABLE 11-C--REQUIRED CHECKOUT AISLES MINIMUM NUMBER OF ACCESSIBLE TOTAL CHECKOUT AISLES CHECKOUT AISLES 1-4 1 5-8 2 9-15 3 Over 15 3 plus 20% of additional aisles 1-207 Chapter 11 ACCESSIBILITY This chapter first appeared in the 1991 U.B,C. and resulted in a dramatically increased number of requirements for the acces- sibility and usability of buildings. Prior to the 1991 code, the U.B.C. contained a limited number of provisions in Chapters 5 and 33 which related to access for persons with disabilities. The provisions in the 1991 code were a major step in a process which began in 1971 when the International Conference of Building Officials approved a number Of code changes to the Uniform BuiMing Code which were intended to make buildings more accessible to and usable by people with disabilities. While ICBO was developing these accessibility provisions for the U.B.C., the Building Officials and Code Administrators International and the Southern Building Code Congress Interna- tional were developing similar regulations for their own build- ing codes. These independent developments resulted in confu- sion in the regulatory, design and construction community. As a result, the Board of Directors of the Council of American Build- ing Officials requested that the Board for the Coordination of the Model Codes (BCMC) review the accessibility regulations and suggest revisions to all of the model codes that would result in national uniformity. In October 1987, BCMC began developing regulations that set forth when, where and to what degree access must be pro- vided for persons with disabilities. This task was completed when the BCMC report of June 8, 1992, was used as the basis for a code change adopted by ICBO's membership in September 1992 in Dallas, Texas. The BCMC effort resulted in the provi- sions in the 1993 Accumulative Supplement to the U.B.C. and the 1994 U.B.C. These provisions were also adopted in the 1993 BOCA N.B.C. and the 1994 S.B.C. SECTION 1101 -- SCOPE 1101.2 Design. This section adopts CABO/ANSI A117.1-1992 as the design standard to be used to assure that buildings and facilities are accessible to and usable by people with disabilities. With this section providing the accessible design and construc- tion standards for buildings, the remaining sections of the chap- ter provide the "scoping" provisions that set forth when, where and to what degree access must be provided. The importance of this section and the requirements it imposes should not be overlooked. As stated, buildings shall be designed and constructed to the provisions of CABO/ANSI Al 17.1 in order to be considered accessible. Therefore, prior to applying the code provisions for accessibility, it is important for the code user to review a number of elements found in Section 4 of CABO/ANSI A117.1. Though these items are not com- pletely addressed in the U.B.C., they are an important part in making a building accessible. Such elements include, but are not limited to, space allowance and reach ranges, accessible route, protruding objects, and ramps. Space requirements can vary greatly depending on the nature of the disability, the physical functions of the individual, and the skill or ability of the individual in using an assistive device. However, it is generally accepted that spaces designed to accom- modate persons using wheelchairs will be functional for most people. SECTION 1102 -- DEFINITIONS It is important to note that the definitions of Section 1102 are specifically for this code and may have different meanings from definitions in other accessibility provisions or regulations, such as the Americans with Disabilities Act. Additional definitions which apply to these provisions can be found in Section 3.4 of CABO/ANSI Al 17.1. The term "accessible" takes on a very broad meaning by requiring compliance with Chapter 11. Space requirements must be addressed for all portions of a building to be considered accessible or to provide an accessible route within a building. Space requirements apply to adequate maneuvering space, clearance width for doors and corridors, and height clearances. Location of controls, switches and other forms of hardware becomes a function of forward and parallel reach ranges if they are to be considered accessible. To assist persons with limited dexterity, controls and other forms of hardware need to be oper- able without tight gripping, grasping or twisting of the wrist. People with visual impairments are provided with accessible routes, by the inclusion of provisions for clear and unobstructed routes that are free of protrusions created by benches, overhang- ing stairways, poles, posts and low-hanging signs. Many haz- ards can be eliminated by using different textural surfaces in the accessible route to alert sight-impaired persons. Visually impaired or partially sighted persons can be assisted with proper signage of the correct size, surface and contrasts. Signage is also provided for the hearing impaired. Directional signage should always be clear, concise and appropriately placed. An accessible route is defined in both the U.B.C. and CABO/ ANSI Al 17.1 and is discussed in Section 4.3 of that document. Accessible routes have a number of components, such as walk- ing surfaces with a slope not steeper than 1:20 maximum, marked crossings at vehicular ways, clear floor spaces at acces- sible elements, access aisles, ramps, curb ramps and elevators. Each component must comply with specific applicable stand- ards and requirements. Several key elements to review when addressing accessible routes are the requirements related to protruding objects and to ramps. An accessible route may contain a number of protruding objects which can affect its use. These objects are ordinary building elements, such as telephones, water tbuntains, signs, directories and automatic teller machines. Protruding objects and other such obstructions are regulated by Section 4.4 of CABO/ANSI A117,1. Ramps with proper slopes may serve as acceptable means of egress and as part of an accessible route. A sloped surface which is steeper than 1:20 is considered to be a ramp and is required to comply with both the requirements of U.B.C. Section 1007 and of Section 4.8 in CABO/ANSI A117.1. To be considered accept- able, ramps shall have a slope not steeper than 1:12, with a maxi- mum rise for any ramp not to exceed 30 inches (760 mm) and a minimum width of at least 36 inches (915 mm). SECTION 1103 m BUILDING ACCESSIBILITY The first exception in Section 1103.1.1 was written to list the specific areas where access is not required. However, since it is impossible toenvision every conceivable location that should be exempt from the access requirements, Exception 2 is provided for the building official's use. Exception-2 allows the building official to use discretion in exempting portions of buildings from accessibility features based on a determination that work in an area would not reasonably be performed by a person with a disability. Building officials, however, should exercise extreme care in using this exception. The disabled community can pro- vide well-documented cases where employment has been denied due to the lack of facilities which could be made accessi- ble. One example would be a small grocery store with a raised platform for the cashier position. If the building official decides that a person in a wheelchair cannot possibly manage or work in the store, the ramp from floor level to the cashier's level may be omitted. In some cases, due to the size and nature of the store, accessible restrooms might not be provided with the features necessary for employee accessibility. Where this occurs, it is much easier for the store to deny employment to persons with disabilities. If it can be shown that a readily achievable alteration could accommodate a disabled employee, employment cannot be denied because of a lack of accessibility. Unlike Exception 2, which places subjective decision-making responsibilities on the building official, Exception 3 recognizes that some activities directly associated with construction pro- jects will not be safe for persons with certain physical disabili- ties. Therefore structures, sites and equipment used or associ- ated with construction are not required to be accessible. The limited scope of this exception is important since the accessibil- ity provisions generally do apply to temporary buildings. It is also necessary to note that where pedestrian protection is required by Chapter 33 and Table 33-A of the U.B.C., such walkways are required to be accessible. 1103.1.2 Group A Occupancies. Group A Occupancies consist of assembly uses as defined in Section 303.1.1. Facilities regu- lated under these provisions include such uses as restaurants, theaters, auditoriums and stadiums. The following elements are typically common to most assembly occupancies and are regu- lated by Chapter 11: · Wheelchair spaces · Assistivelistening devices · Accessible routes · Accessible entrances · Signs · Stairways · Elevators · Platform lifts · Egress and areas of refuge · Bathing and toilet facilities · Drinking fountains and watei' coolers · Telephones · Seating, tables, service counters · Alarms · Doors Obviously, all of these elements are not found in every build- ing, and the code does not specifically require them in all Group A Occupancies. However, whenever these elements are pro- vided in Group A Occupancies, they must be designed, installed, constructed and maintained in an accessible condition. The exception in Section 1103.1.2.1 eliminates the require- ment for an elevator or ramp system to a mezzanine under strict conditions. Again, caution should be exercised when determin- ing the "same services" mentioned in this exception. It is gener- ally accepted that same services not only address actual food and drink service, but also address decor, views and ambiance, etc. It is equally important that a specific accessible space or area not be set aside and restricted for use only by people with disabili- ties. In stadiums, theaters, auditoriums and similar occupancies, at least one wheelchair location shall accommodate a minimum of two wheelchairs. The requirements for the wheelchair locations can be found in Section 4.32 of CABO/ANSI AllY.I. The wheelchair locations are required to be adjacent to an aisle and immediately adjacent toa fixed or removable seat on one side. The dispersion of wheelchair spaces within an assembly area is regulated by the third paragraph and Table 11-A. As an exam- ple, it is determined through the following calculation that a new arena with a seating capacity of 18,000 would require at least 94 wheelchair spaces: 6 spaces + [(18,000 seats - 500 seats) + 200 spaces/seat] = 93.5 spaces Minimum number of total wheelchair spaces required = 94 spaces The provision intends that the~se 94 wheelchair spaces not be restricted to one location and, further, based on the availability of accessible routes, that these spaces be dispersed throughout a multilevel facility. Wheelchair spaces should be an integral fea- ture of any seating plan in order to provide individuals with physical disabilities with a choice of admission prices and a line of sight'comparable, to that provided to the general public. 1103.1.2.2 Assistive listening systems. Assistive listening sys- tems are required to be installed where audible communications are an integral part of the use of the space. Such spaces having fixed seating and an occupant load of 50 or more shall have per- manently installed systems. This also applies to those spaces of any occupant load with fixed seating again and having an audio- amplification system in place. Areas or spaces with an occupant load of less than 50 that do not have permanently installed audio-amplification systems may either permanently install an assistive listening system or have the electrical outlets or other supplementary wiring necessary to support a portable system. These systems are intended to augment a standard public address or other audio system by providing signals that are free of background noise to individuals who use special receivers or their own hearing aids. Further provisions found in CABO/ ANSI Al 17.1 require that when a production includes a live oral presentation, the assistive listening systems should be placed within 50 feet (15 240 mm) of the presentation. This will enable persons with impaired hearing to speech-read the facial expres- sions of performers. In motion picture theaters, fixed seats servedby a listening system shall be placed at any location in the theater that has a complete view of the screen. AM and FM radio frequency systems, infrared systems, induction loops, hard- wired earphones and other equivalent devices are all permitted. Signage such as the international symbol of access for hearing loss shall be installed to notify patrons of the availability of the listening system. The signage is required to comply with the pro- visions of Section 4.28 of CABO/ANSI ALIT.1. 1103.1.3 and 1103.1.8 Group B and Group M Occupancies. The phrase "shall be accessible as provided in this chapter" addresses most of the same items that are required for other facilities, including accessible routes, accessible entrances, signs, doors, stairways, elevators, platform lifts, egress, areas of refuge, bathing and toilet facilities, drinking fountains, seating, tables, work surfaces, service counters and automatic teller machines. The reference to assembly spaces complying with Section 1103.1.2.2 establishes code provisions for assistive listening systems or devices in assembly areas of Groups A and 13 Occu- pancies. It is important to note the difference between the terms "when provided" and "required" as used in Chapter 11. For example, not all occupancies are "required" to have public restrooms; however, "when public restrooms are provided," they are "required" to be accessible. The same criteria applies to a number of other items such as drinking fountains, fixed seating, etc., that may not be required in certain occupancy groups or divisions, but once in place, they must then be accessible. However, all occupancies are "required" to have certain accessible elements in new construc- tion. These include, but are not limited to, accessible routes, entrances and doors. 1103.1.4 Group E Occupancies. Again, the phrase "shall be accessible as provided in this chapter" addresses the same items, as previously mentioned. When these items are provided, they are required to be accessible. This includes assistive listening devices. 1103.1.5, !103.1.6 and 1103.1.10 Groups F, H and S Occu- pancies. Groups F, H and S Occupancies should be treated in the same manner as other commercial uses. The absence of provi- sions for assistive listening systems presumes the absence of assembly spaces in these occupancies. 1103.1.7 Group I Occupancies. All Group I Occupancies, including nursing homes, hospitals, nurseries, sanitariums,jails, prisons and reformatories, are equally regulated for public-use, common-use and employee-use areas. Treatment and examina- tion rooms are also regulated equally. All must be accessible. These are a number of varying requirements within the Divi- sion 1.1 requirements for Group I Occupancies. Hospitals which specialize in the treatment of conditions affecting mobility are required to have all patient rooms, including the toilet rooms and bathrooms, accessibl6. Hospitals which do not specialize in treating conditions that affect mobility are required to have at least 10 percent of their patient rooms accessible for their patient population, including the associated toilet rooms and bathrooms. It is assumed that, in most cases, not more than 10 percent of the hospital's patients would need accessible rooms. In nursing homes and long-term care facilities, at least 50 per- cent of the patient rooms, and their associated bathrooms are required to be accessible. This' increase in the percentage of accessible rooms recognizes that patients or residents of these facilities may be ambulatory on admission, but may become nonambulatory or have further mobility limitations during their stay. 1103.1.9 Group R Occupancies. When provided, certain ele- ments of apartment houses, hotels, lodging houses and congre- gate residences are required to be accessible. If, based on the number of guest rooms or dwelling units, at least one room or unit is required to be accessible, then these accessibility provi- sions also apply to associated public- and common-use areas, recreational facilities, laundry facilities, garbage and recycling collection areas, mailbox locations, lobbies, foyers and manage- ment offices. The exception to the general requirements allows only 25 per- cent of the recreational facilities to be accessible. This is based on the condition that not less than one of each type of facility in each group of recreational facilities be accessible. This excep- tion recognizes that not all recreational facilities need to be accessible nor would such a requirement be feasible. However, at least one of every four recreation facilities shall be available to someone with a disability. Further, each type of recreational facility, such as a basketball court, a handball court, a weight room, an exercise area, a game room or a TV room in each group of such facilities (e.g., one recreation building housing all of these types of recreational facilities), must be fully accessible. Each type of recreational facility on a site, such as a racquetball court in an apartment complex, is considered to determine the total number required to be accessible. Thus, if there were 12 racquetball courts on the site, at least three of the courts would need to be accessible. If they were evenly distributed in two sep- arate buildings, one building would need to contain at least one accessible court, and another would need at least two accessible courts to meet the overall 25 percent rule. If the courts were located in four separate buildings, each building would require at least one accessible facility, even if the total exceeded the overall 25 percent requirement. 1103.1.9.2 Apartment houses. Apartment houses containing more than 20 dwelling units must provide accessible units. The number of units to be accessible is determined by the total amount of units in all buildings on the site. Two exceptions apply. The first exception allows accessible units to be adaptable dwelling units. That is, the unit can be altered to accommodate persons with disabilities. The second exception applies to the traditional townhouse configuration in a building without an elevator. 1103.1.9.3 Hotels and lodging houses. This section requires that a certain number of rooms and specific facilities in these uses be accessible. As an example, a new hotel, with 650 rooms 225 shall be constructed with at least eight accessible guest rooms, based on the following calculation: first 30 guest rooms = 1 accessible room (650 rooms - 30 rooms) + 100 = 6.2 additional rooms =._27 accessible rooms Minimum total required = 8 accessible rooms At least four of those rooms (50 percent x 8 = 4) are required by this section to have a roll-in shower. In addition to the acces- sible units, guest rooms for the hearing impaired are required. Using the same example of a new hotel with 650 guest rooms, Table 11-B indicates that at least 2 percent, or 13 rooms, would be required to have visible and audible alarm-indicating appliances, that are activated by both the in-room smoke detec- tor and the building's fire protection system. 1103.1.2.9.4 Congregate residences. Each fraternity or sorority house, halfway house, convent, monastery, etc., with more than 20 occupants is required by the code to have at least one accessi- ble sleeping room. A factor of at least 2 percent is used for con- gregate residences with over 50 sleeping rooms. 1103.1.2.11 Group U Occupancies. Item 1 contains a provision that could possibly be overlooked. The garage or carport may not, on its own merit, be required to be accessible, but once an accessible parking space is placed in the structure, then the structure must be accessible. Making the structure accessible could then be the basis for considering an accessible route from the major use structure to the garage. Item 2 is an interesting provision concerning buildings that had previously not been required to be accessible. Agricultural buildings must provide some nominal accessible features for employees and the general public. Therefore, fruit and vegetable stands may now be required to have some accessible features. 1103.2.2 Accessible mute. An accessible route is a continuous, unobstructed path of travel connecting all accessible elements and spaces of a building or facility. It includes corridors, floors, ramps, elevators, lifts and clear floor space at fixtures. Code users should review the accessible route provisions in Section 4.3 of CABO/ANSI AIl7.1. When U.B.C. Appendix Chapter 11 is adopted, exterior portions of an accessible route must be evaluated and may include parking access aisles, curb ramps, crosswalks at vehicular ways, walks, and ramps and lifts. The exception to the first paragraph of this section applies to buildings wher~ elevators may not be required. A building of less than three stories in height or a building that has less than 3,000 square feet (278.7 mz) above and below an accessible level may be exempt from some of the accessibility require- ments, unless the building contains offices of health-care pro- viders, transportation facilities and airports, or a shopping com- plex with multi-tenants. The three-story exemption is based on the provisions of Section 3003.4.1. This exception eliminates an elevator or other means of verti- cal access; however, it does not reduce or eliminate the obliga- tion of compliance with other provisions for accessibility. While the floor either above or below the accessible grade-level floor would not be required to meet the applicable accessibility stand- ards, any facilities provided on these floors would also be required to be provided on the accessible floor. For example, if toilet or bathing facilities arelocated on the floor either above or below the accessible floor, then these same facilities are required on the accessible floor and shall be constructed as accessible facilities. However, if the elevator is not required, but one is pro- vided, then it too must meet accessibility standards. In other words, the intent of the second paragraph of the sec-. tion is to provide equa! means of access. An interior stairway and an exterior ramp fails the equality test. The exception to the third paragraph is a unique provision which is limited to one use. As Figure 1103-1 indicates, the accessible route for Group R, Division 1 apartments may be a vehicular route based on this exception. For example, this exception could apply to an apartment complex where common- or public-use areas, such as laundry rooms, storage facilities and Figure 1103-1 , I 226 Figure 1103-2 recreation moms, are located in various buildings on a steeply sloped site. 1103.2.3 Accessible entrances. In general, at least one entrance, but not less than 50 percent of all entrances to a building or indi- vidual tenant space, must be accessible. In Figure 1103-2, two entrances (Doors A and B) are consid- ered to be entrances to the entire building. As such they should be accessible. Doors C and D are tenant entrances and should not necessarily be considered as building entrances; they may be exempt from these problems since there are accessible entrances provided into each tenant space. In addition, doors used exclu- sively for loading and service would also be excluded when determining the total number of entrances to a building or tenant. space under the exception to the first paragraph. A required entrance which also accesses a tenant space can be used for both purposes without increasing the number of accessible entrances. One easy requirement to remember is that if there is only one entrance into a building or tenant, that entrance must be accessi- ble. The second paragraph of this section was added to ensure that certain entrances comply with the accessible route provisions. These entrances are the connection between accessible build- ings and accessible site elements. An important aspect of accessibility and accessible entrances is obviously the door assembly and its related components, including the threshold, hardware, closers and opening force. Important requirements which affect doors and their accessibil- ity are in Section 1004 of the U.B.C. and Section 4.13 of CABO/ ANSI A117.1. Landings on both sides of doorways are also important acces- sibility features. When access for persons with disabilities is required, a floor or landing shall not be more than 1/2 inch (12.7 mm) lower than the threshold of the doorway according to Sec- tion 1004.9 of the U.B.C. This reduction from 1 inch (25 mm) is intended to reduce any complex maneuvering required to move across the threshold while operating the door, Door hardware--including handles, pulls, latches, locks or any other operating device on accessible doors--is required to he a shape that is easy to grasp with one hand and does not require a tight pinching, tight grasping or twisting of the wrist to operate. Many individuals have great difficulty operating door hardware that does not include push-type, U-shaped handles or lever-operated mechanisms. Door surface hardware, in the form of kickplates, can effec- tively reduce the maintenance needed for an accessible door. To be effective, the kickplate should be as wide as the door and extend to a height of 12 inches (305 mm) from the bottom edge. The kickplate reduces the abuse the door receives from wheel- chair footrests or walkers which must be pushed against the door. Door closers with delayed action capability are also important and allow a person more time to maneuver through a door. These closers am required to be adjusted so that from an open position of 90 degrees, the time required to move the door to an open position of 12 degrees will be a minimum of five seconds. Door closers are required to have minimum closing forces in order to close and latch the door; however, for other than fire doors, max- imum force levels are set in order to limit the force levels for pushing or pulling open doors. Opening forces and the methods used to measure them are specified in Section 4.13.11 and Appendix A of CABO/ANSi A117.1. Minimum maneuvering clearances at doors, other than those which are for automatic or power-assisted doors, are based on a combination of forward and side reach limitations, the direction of approach, and the minimum clear width required for wheel- chairs. They also permit enough, space that a slight angle of approach can be gained, which then provides additional lever- age or opening force by the user. Without these required clear- ances, there is a possibility of interference between the edge of the door and the footrest on a wheelchair. This could render the door inaccessible to someone using a wheelchair. Before these accessibility provisions were added, the accessi- bility provisions for doors in the U.B.C. addressed the width and height, number, placement or location, swing and fire-resistive ratings, and closing devices. With the new provisions, minimum maneuvering clearances at doors becomes an extremely impor- tant part of the design, review, construction, inspection and maintenance of buildings in providing accessibility. 227 In addition to the traditional provisions for doom, CABO/ ANSI Al 17.1 contains many detailed provisions and illustra- tions that are found in Section 4.13.6 and Appendix B. Care should be exercised when considering the maneuvering space necessary to make doors accessible. An inadvertent rever- sal of the latch side to hinge side may render a door inaccessible to an individual in a wheelchair. 1103.2.4.2 Other signs. The purpose of this section is to provide signage at certain inaccessible facilities and elements enabling individuals to locate the nearest accessible facilities and ele- ments. Section 4.28 of CABO/ANSI All7.1 contains the detailed provisions for signage. SECTION 1104 -- EGRESS AND AREAS OF REFUGE With increased access to buildings based on this chapter's provisions, it became apparent that safe egress for people with disabilities was needed. Therefore, the code requires that acces- sible spaces be provided with accessible means of egress or with areas of refuge where occupants may remain temporarily. An example to illustrate this provision is an auditorium with multilevel tiers of seating. While the amount of egress from the tier is provided for in Chapter 10, only two accessible means of egress would be required from any accessible space. Therefore, a tier could be required to provide three or more means of egress, but only two accessible means of egress need be provided. 1104.1.2 Stairways. Increasing the width of stairs to 48 inches (1219 mm) between the handrails allows for the minimum amount of space needed to assist persons with disabilities in the event of building evacuation. The provisions for an area of ref- uge or horizontal exit address the increased time needed for egress. The provided exceptions apply to 1. A single dwelling unit or guest room, 2. A building where it is anticipated that an automatic sprin- kler system would suppress or control a fire, 3. An exit stairway that begins beyond a horizontal exit or 4. In an open par'king garage where there is a reduction in combustibles due to the type of construction and an increase in smoke removal through open ventilation. 1104.1.3 Elevators. Unlike Chapter 10 which specifically pro- hibits considering an elevator as an approved means of egress, this section requires an elevator for egress under certain condi- tions. In buildings over three stories in height, ramps and stairs cannot adequately serve as egress for individuals in wheelchairs. Therefore, at least one elevator must be used. Increased protec- tion for the occupants using the elevators is provided by either automatic sprinklers or access from an area of refuge or a hori- zontal exit. Standby power is also required in order to maintain service during emergencies. 1104.1.4 Platform lifts. A platform lift is specifically excluded as an acceptable element of means of egress. This prohibition applies to all occupancy groups and uses, except as part of an interior egress route within dwelling units. In other than dwell- ing units, the maintenance of the lil't as well as the complexity and delay in utilizing a pl.'ttform lift are considered substantial obstacles in providing an acceptable means of egress for persons in wheelchairs. See Section 1105.3 specifically sets forth acces- sibility requirements for the use of platform lifts. 1104.2 Areas of Refuge, By definition, an area of refuge is an area "where persons unable to use stairs can remain temporarily in safety to await instructions or assistance during emergency evacuation." Unfortunately, the term "temporary" is not defined, so a number of provisions are applied to an area of ref- uge to increase the level of protection for anyone using it. These provisions include pressurization in some cases to prevent smoke intrusion, a size large enough to accommodate wheel- chairs without reducing exit width, smoke barriers of one-hour construction with smoke- and draft-control assemblies, dampers for any duct which penetrates the smoke barrier, two-way com- munication systems, and instructions on the use of the area under emergency conditions. The two-way communication sys- tem is intended to allow a user of the area of refuge to identify his or her location and needs to a central control point. Obviously, it is important that someone be available to answer the call for help when a two-way communication system is pro- vided. An additional public phone can be used to notify the emergency services when the central control point is not constantly attended. The system is not required in buildings of four stories or less. Each area of refuge shall be identified by a sign stating that it is an area of refuge and with the international symbol of accessi- bility. SECTION 1105 -- FACILITY ACCESSIBILITY This section provides scoping provisions to assure that certain elements or areas within buildings where specific services are provided or activities are performed are made accessible. Cer- tain components in CABO/ANSI All7.1 or other accessibility regulations have not been included in this section. Items such as telephones, swimming pools, and shelving and display for mer- cantile occupancies were eliminated since these were not con- sidered to be regulated by the building code. 1105.2.1 Bathing facilities. With the exception of a facility intended for a single occupant and not for common or public use~ at least one of all other fixtures or elements in a bathing facility must be accessible. The exception for "executive" bathrooms here and in Section 1105.2.2 was added in the 1994 U.B.C. and represented a fairly significant change in the code, but in application it simply creates greater uniformity since many jurisdictions had previously enforced the code this way. The term accessible applies to the doors, clear floor space, operable parts and dispensers, medicine cabinets and mirrors, among other things. To be considered accessible, a number of items related to the bathtub and its location need to be considered. For example. clear floor space in front of the bathtub is necessary to allow transfer of a person from a wheelchair to the tub. For a bathtub without a seat at the head of the tub, a clear space of 30 inches by 60 inches (760 mm by 1525 mm) l'or a parallel approach or 48 inches by 60 inches (1220 mm by 1525 mm) for a forward approach shall be provided. If a seat is provided at the head of the tub, the clear space shall be 30 inches by 93 inches (760 mm by 2360 mm) minimum. These requirements are in Appendix B of CABO/ANSI Al 17.1. Another important element in making bathing facilities accessible is the proper installation of grab bars. Many persons with disabilities rely on grab bars and handrails to assist them in maintaining their balance or transferring onto a fixture. People brace their arms between the grab bar or handrail and the wall to _qive them more leverage and stability. The required clearance of '[1/2 inches (38 mm) between the grab bar or handrail and the support is a safety feature to prevent arms from slipping through the openings and causing injuries. It also provides for the usabil- ity of the grippable area of a grab bar. Grab bar and handrail pro- visions do allow alternate shapes as long as the grip is similar to one provided by a cross section with a range of 11/4 inches (32 mm) to 11/2 inches (38 mm). Many other bathing facility fea- tures are addressed in the CABO/ANSI standard for accessibil- ity, and the reader is directed to this standard for further require- ments and illustrations. 1105.2.2 Toilet facilities. Fixtures in dwelling units that are adaptable and in accessible dwelling units must comply with CABO/ANSI All7.1. Noticeable differences in the require- ments for dwelling units as compared to all other occupancies include the allowance for adaptable units, for doors to swing into the clear floor space and for a minimum 15-inch (380 mm) height of the water closet instead of 17 inches (430 mm). In other than dwelling units, the main components of toilet facilities are the water closet, the toilet stall, and the urinal; and the main accessibility issues are the clear space, door swing, transfer capability, height of fixture, grab bars and controls. The CABO/ANSI A117.1 contains the details and many illustrations which depict these requirements. 1105.3 Elevators, Stairways and Platform Lifts. A number of elements have specific accessibility requirements and must be considered carefully during both the design and construction of elevators. These elements include automatic operation, call but- tons, hall signals, tactile signage on hoistway entrances, door protective and reopening devices, door and signal timing for hall calls, door delay for car calls, inside dimensions for elevator cars, floor surfaces, illumination levels, car controls, car posi- tion indicators and emergency communication. Provisions for each of these elements are intended to provide the accessibility of the elevator. For example, features such as automatic opera- tion and automatic self-leveling with a tolerance of 1/2 inch (12.7 mm) make the entry into the elevator car by someone in a wheelchair possible in a way similar to the threshold require- ments for accessible doors. Code users should review and compare the dimensions in CABO/ANSI All7.1 with those specified in U.B.C. Sections 3003.4.7 and 3003.5. The importance of providing an elevator which can accommodate an ambulance stretcher cannot be emphasized too strongly. The limited acceptance of platform lifts was added in the 1994 U.B.C. Before that edition, platform lifts were prohibited from beine used as a part of the accessible route within a build- ing. Altho~ugh these lifts can be lbund in many locations, their installation had generally been limited to providing access in existing construction. The reluctance to accept these lilts in new construction was based on perceptions that the internal changes in elevation could be designed to accommodate ramps, eleva- tors, etc., and was also based on questions regarding reliability and maintenance of these lifts. In order to use the platform lifts in lieu of an elevator, they must comply with Section 4.11 of CABO/ANSI A 117.1 and be approved by the building official. They also must be installed in one of the four listed locations and, perhaps most importantly, be capable of independent operation. The requirement for indepen- dent operation would prohibit not only providing someone to assist the lift user but also the common practice of requiring the user to obtain a key or other such device in order to use the lift. It should be noted that the acceptance of these lifts is limited to providing access and that their use as a portion of the means of egress is restricted by Section 1104.1.4. 1105.4.1 Drinking fountains. This section ensures that at least one-half of the drinking fountains provided are made accessible. This is another of the many provisions where it is important to focus on the word "provided" and note that the provision does not require drinking fountains. 1105.4.2 Fixed or built-in seating or tables. For spaces at accessible fixed tables or counters, at least one table in the facil- ity shall be provided for wheelchairs. When more than one is required by this section, then they shall be evenly distributed around the facility so as not to isolate an accessible area from the rest of the establishment. 1105.4.3 Storage. At least one accessible storage facility, when provided, shall be accessible according to CABO/ANSI A 117.1. 1105.4.4 Customer service facilities. This section provides nominal accessibility provisions that are intended to allow per- sons with disabilities to use these facilities without much assist- ance. Other features commonly found in these uses would have to comply with other provisions in this chapter. 1105.4.5 Controls, operating mechanisms and hardware. To be able to operate controls, operating mechanisms and hard- ware, a clear floor space and reach ranges for either forward or parallel approaches must be provided. 1105.4.6. Alarms. Audible and visible alarms are intended to alert sight-impaired and hearing-impaired persons in case of emergencies. The general application of alarm systems addresses areas not designed for sleeping such as offices. Addi- tional methods are needed for awakening sleeping persons with hearing impairments. Audible signals need to have both an intensity and frequency that will attract attention and alert per- sons who may have a partial hearing loss. Visual signaling emergency lights shall be integrated into the building or facility alarm system. It is important to note that these provisions apply whenever an alarm system is provided. 1105.4.7 Rail transit platforms. Detectable warnings should be standardized to assist in the universal recognition and reaction of persons using these platforms. Detectable and tactile warning devices also serve guide dogs and should contrast visually with the adjoining surfaces in a light-on-dark or dark-on-light application. Mayor Joseph Sturdevant Counciimembe~ WHEREAS: Donald G. Jolly Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges WHEREAS: CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 VALUES FIRST PROCLAMATION MARCH 1996 - INTEGRITY citizens of Southern Anoka County, including the residents of Columbia Heights, have worked together and picked seven core values they consider to be essential; and Each of the seven core values is being emphasized over a seven month period; and WHEREAS: During the month of March the core value of integrity is being highlighted; and WHEREAS: Setting a good example and being honest are two areas in which the value of integrity can be practiced; and WHEREAS'. The example of being honest should be modeled for our community youth by parents, elected officials, community leaders, educators and people who influence youthful behavior; and WHEREAS: The level of awareness for setting a good example should always be high and people should remain keenly aware of the positive message of integrity that their actions can give out. NOW, THEREFORE, I, hereby proclaim March 1996 as INTEGRITY VALUES MONTH in the City of Columbia Heights and encourage residents to practice this value in their daily live. Mayor Joseph Sturdevant March 1996 "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS Meeting of: March 11, 1996 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER ' & Community Development APPROV~ · NO: , ~ ITEM: SECOND READING OF ORDI. NANCE..NOS. c~ NO: 1317, 1318 1'319, 1320,~& 1321 BY: Tina Goodroa BY: , DATE: March 5, 1996v - Enclosed for your review and approval, please find the sale and development agreement by and between the City of Columbia Heights and Twin cities Habitat for Humanity relating to: 4501 Taylor Street N.E. 4549 Taylor Street N.E. 4555 Taylor Street N.E. 4550 Fillmore Street N.E. 1221 40th Avenue N.E. The City agrees to sell the property to Habitat for Humanity (developer) for the purchase price of $1.00. The developer shall complete construction of at least three homes in 1996 and the remaining two homes in 1997. For properties located at 4501 and 4555 Taylor the developer will incorporate a small attached double car garage into the plan. The intent for the developer will be to utilize a variety of house designs for the homes to be built. The developer will sell the properties at 4501 Taylor Street and 4555 Taylor Street to families whose 'incomes fail within the HOME program guidelines The fu:st reading of the ordinances was held on February 26, 1996. RECOMMENDED MOTION: Move to waive the second reading of Ordinance 1317, 1318, 1319, 1320, and 1321, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance 1317, 1318, 1319, 1320, and 1321, authorizing the sale of certain real estate located at 4501 Taylor, 4549 Taylor, 4555 Taylor, 4550 Fillmore, and 1221 40th Avenue N.E., respectively. COUNCIL ACTION: bt\council.for ~ZN ~OgFT l~h S~ ~996 At the COth~Cil meeting of February 26, 1996, a question was raised by the Council as to the provisions of the Agreement referenced above. Specifically, there was some concern that the transfer of the last two properties to Habitat be contingent in some fashion upon its performance on the first three properties. This was the direction of the Council, and a redraft of the Agreement was contemplated to accommodate that contingency. After having an opportunity to again review the Agreement in detail, it has already been drafted to accommodate the Council's concerns. The city is agreeing to sell the five properties to Habitat with the specific co~ition that three homes bcain construc~o~n 1996 and be completed ~i~hin 12 months. If th~ condition is not met, then the City could declare an event of default pursuant to Section 6 of the Agreement, and thereby either suspend performance under the Agreement or terminate the Agreement. In either case, the City would not have to perform . its contractual obligation to transfer the remaining two properties. If you should have any further questions or concerns regarding this matter, please do not hesitate in contacting me. Thank you. E00d ~t~t~' ON P~:60 96/G0/C0 DRAFT 2-21-96 SALE & DEVELOPMENT AGREEMENT RELATING TO 4501 Taylor Street N.E. 4549 Taylor Street N.E. 4555 Taylor Street N.E. 4550 Fillmore Street N.E. 1221 - 40th Avenue BY AND BETWEEN THE CITY OF COLUMBIA HEIGHTS AND TWIN CITIES HABITAT FOR HUMANITY SALE & DEVELOPMENT AGREEMENT THIS AGREEMENT, made and entered into this day of , 1996, by and between the City of Columbia Heights, (hereinafter called the "City"), and Twin Cities Habitat for Humanity (hereinafter called the "Developer"); WITNESSETH THAT, in the joint and mutual exercise of their powers and in consideration of the mutual covenants contained herein, the parties recite and agree as follows: Section 1. Recitals. 1.01. The property. The city now owns the property described in the attached Exhibit "A", (the "Property"), located in the city of Columbia Heights, Anoka County, Minnesota. 1.02. Facilities and Project. Developer, in accordance with City approval, plans to construct or cause to be constructed on the Property single family homes. Developer shall provide the City with a copy of its plans and specifications showing details on the style, exterior architectural features, materials, color selections, etc. of the home to be constructed, which plans and specifications shall be submitted to the City for review and approval prior to the conveyance of the lots to Developer. For those properties located at 4501 and 4555 Taylor Street N.E., Developer shall incorporate into its plans a design for small attached double-car garages. It is Developer's intent to utilize a variety of house designs for the homes to be built as per this Agreement. Section 2. Sale/Purchase of Property. 2.01. Sale. The City agrees to sell the Property to Developer and the Developer agrees to purchase the Property from the City for the purchase price of $1.00. The sale and transfer of the property subject hereto shall be by Quit Claim Deed, with a memorial on said deed evidencing this Agreement, and made contingent upon Council approval of an ordinance authorizing the actual land transfer. Developer shall begin construction on a minimum of three homes in 1996, with each of these three homes to be completed within twelve (12) months from the begining of its construction. Developer shall begin construction on the remaining two homes in 1997, with each of these two homes to be completed within twelve (12) months from the begining of its construction. Section 3. Developer's Representations. Developer hereby represents, warrants and covenants to the City that: 3.01. Compliance. Developer will comply with and duly and promptly perform all of its obligations under this Agreement and all related documents and instruments. Developer will also comply with all State and local codes/ordinances. 3.02. Home Program Requirements. Developer will sell two of the properties, located at 4501 Taylor Street NE and 4555 Taylor Street NE, to families whose incomes fall within the HOME program guidelines. Section 4. Developer's Undertakings. 4.01 New Construction. Developer shall be solely responsible for the construction, marketing and sale of the single family homes on the Property. 4.02. Floor Plan. Developer will be responsible for submitting to the City, and obtaining pre-approval of the floor plans and front elevations of the homes proposed to be constructed on the Property. Said pre-approval must be obtained prior to the conveyance of the lots to Developer. 4.03. Fees and Charges. Developer will pay, when due, all permit fees, connection charges, user charges or other charges lawfully imposed by the City with respect to the Property. Upon conveyance of the property by the City, Developer agrees to be responsible for payment of all recording fees and transfer taxes resulting from the transfer of the Property. Section 5. City's Undertakings. 5.01. Existing Improvements. The City will be responsible for removing any existing structure, foundation and debris from the Property and will assure that water and sewer services are stubbed to the boulevard at no cost to Developer. Section 6. Default. 6.01. Default.'The failure to meet any condition of this ~Agreement shall be an event of default. '6.02. Remedies. If an event of default occurs and is not cured within 30 days of receiving written notice of said default, the non-defaulting party may take one or more of the following actions: a. suspend performance under this Agreement; b. terminate the Agreement, thereby rendering void any promises or approvals contained in this 'Agreement;' Section 7. Notices. Ail notices hereunder shall be in writing and either delivered personally or mailed by certified mail, postage prepaid, addressed to the parties at the following addresses: City City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights~' MN 55421-3878 With copy' to: Barna, Guzy & Steffen Attn: James D. Hoeft 200 Coon Rapids Blvd., Suite 400 Minneapolis, MN 55433 Developer Twin Cities Habitat for Humanity 3001 Fourth Street S.E. Minneapolis, MN 55414 IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be executed by their duly authorized officers effective the day and year. first above written. CITY OF COLUMBIA HEIGHTS By: Joseph Sturdevant, Its: Mayor By: Mark Winson Its:.Acting City Manager TWIN CITIES HABITAT FOR HUMANITY By: Its: By: Its: STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) On this day of , 1995, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he is Joseph Sturdevant named in the foregoing instrument, the Mayor of the City of Columbia Heights, a municipal corporation under the laws of the State of Minnesota, and that this instrument was signed as his free act and deed. Notary Public STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) On this day of , 1995, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did.say that he is Mark Winson named in the foregoing instrument, the Acting City Manager. of the City of Columbia Heights, a municipal corporation under the laws of the State of Minnesota, and that this instrument was signed as his free act and deed. Notary Public STATE OF MINNESOTA ) ) SS. COUNTY OF ) On this day of within and for said County, appeared to me personally known, who, being, by me duly sworn, did say that he is named in the foregoing instrument, the of Twin cities Habitat for Humanity, a , on behalf of the Twin cities Habitat for Humanity, and that this instrument was signed as his free act and deed. , 1995, before me, a Notary Public Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this day of , 1995, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he is named in the foregoing instrument, the of Twin 'Cities Habitat for Humanity, a , on behalf of the Twin Cities Habitat for Humanity, and that this instrument was signed as his free act and deed. Notary Public g: \muni c\jdh\devk! !. hab EXHIBIT A Property Identification Numbers: 36-30-24-31-0003 25-30-24-33-0108 25-30-24-33-0116 25-30-24-33-0124 25-30-24-33-0125 CITY ,,OF COLUMBIA HEIGHTS. Meeting of: March 11, 1996 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER & Community Development APPR0V~ · ITEM: SECOND READI NS OF 0RDINANC'E-NO . BY: Tina Go,o,droa BY: NO,,: 1317, 1318, 1319, 132,0, ~ ]321 DATE: March 5, 1996~ Enclosed for your review and approval, please find the sale and development agreement by and between the City of Columbia Heights and Twin cities Habitat for ,Humanity relating to: 4501 Taylor S~ree't N,E. 4549 Taylor Street N.E, 4555 Taylor Street N.E. 4550 Fillmore Street N.E, 1221 40th Avenue N.E. The City agrees to sell the property to Habitat for Humanity (,developer) for the purchase price of $1.00. The developer shall complete construction of at least tlhree homes in 1996 and the remaining two homes in 1997. For properties located at 4501 and 4555 Taylor the developer will incorporate a small attached double car garage into the plan. The intent for the developer will be to utilize a variety of house designs for the homes to be built. The developer will sell tlhe properties at 4501 Taylor Street and 4555 Taylor Street to families whose incomes fall within the HOME program guidelines, The first reading of the ordinances was held on February 26, 1996, RECOMMENDED MOTION: Move to w,aive the .second reading of Ordinance 1317, 1318, 1319, 1320, and 1321, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance 1317, 1318, 1319, 1:320, and 1321, authorizing the sale of certain real estate located at 4501 Taylor, 4549 Taylor., 4555 Taylor, 4550 Fillmore, and 1221 40th Avenue N.E., respectively. ,COUNCIL ACT I ON: bt ~cou:n:cil, for D~TE: ~ZN ~OEFT ~ZT~T B~%~T.,E & DEVF, LOP~~GREEN. E]gT l~.~ch $~ ~996 At the COU~lcil meeting of February 26, 1996, a question was raised by the Council as to the provisions of the A~reement referenced above. Specifically, there was some concern that the transfer of the last two properties to Habitat be contingent in some fashion upon its performance on the first three properties. This wam the direction of the Council, and a redraft of the A~reement was contemplated to accommodate that contingency. After having an opportunity to again review the Agreement in detail, it has already been drafted to accommodate the Council's concerns. The City is agreeing to sell the five properties to Habitat with the specific coR~ition that three homes k~ain construct~o3~n 1996 and be completed.within 12 months, if that condition is not met, then the City could declare an event of default pursuant to Section 6 of the Agreemen:, and thereby either suspend performance under the Agreement or terminate the Agreement. In either case, the city would not have to perform its contractual obligation to transfer the remaining two properties. If you should have any further questions or concerns regarding this matter, please do not hesitate in contacting me. Thank you. ORDINANCE NO. 1317 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4501 TAYLOR STREET N.E. The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: Lot Sixteen (16) and the South One-Half (1/2) of Lot Seventeen (17), in Block Seven (7) of Sheffield's Second Subdivision, Anoka County, Minnesota, PIN 36-30-24-31-0003. Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: February 26, 1996. Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the Council ordin ORDINANCE NOJ'1318 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4549 TAYLOR STREET N.E. The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: Ail of Lot 28 and the South One-Half (1/2) of Lot 29, in Block Seven (7) of Sheffield's Second Subdivision, Anoka County, Minnesota, PIN 25-30-24-33-0108. Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: February 26, 1996. Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the Council ordin ORDINANCE NO. 1319 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4555 TAYLOR STREET N.E. The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: Lot 29 except the South One-Half (1/2) of Lot 30, in Block Seven (7) of Sheffield's Second Subdivision, Anoka County, Minnesota, PIN 25-30-24-33-0116. Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: February 26, 1996. Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the Council ordin ORDINANCE NO. 1320. BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4550 FILLMORE STREET N.E. The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: Lot 2 except the North One-Half (1/2) thereof and all of Lot 3, in Block Seven (7) of Sheffield's Second Subdivision, Anoka County, Minnesota, PIN 25-30-24-33-0124. Section 2: The Mayor and city Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: February 26, 1996. Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the Council ordin ORDINANCE NO. 1321 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 1221 40TH AVENUE N.E. The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: That part of Lot 66 and 67, Block 5, "Reservoir Hills", Columbia Heights, Anoka County, Minnesota, according to the map or plat thereof on file and of record in the office of the County Recorder in and for Anoka County, Minnesota, described as follows: Beginning at the southwest corner of said Lot 67; thence east along the south line of said Lot 67 a distance of 47 feet; thence north at a right angle to said south line, and extending to the north line of said Lot 66; thence west along the north line of said Lot 66 a distance of 47 feet; thence south to the point of beginning. (Being also known as Lot 3, Auditor's Subdivision No. 26; and Lot 2, except the east 50.08 feet thereof, Auditor's Subdivision No. 26, Anoka County, Minnesota.) together with all hereditaments and appurtenances belonging thereto. PIN 25-30-24-33-0125 Section 2: Section 3: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. This Ordinance shall be in.~f~ll force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: February 26, 1996. Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the Council ordin DRAFT 2-21-96 S~LE & DEVELOPMENT AGREEMENT RELATING TO 4501 Taylor Street N.E. 4549 Taylor Street N.E. 4555 Taylor Street N.E. 4550 Fillmore Street N.E. 1221 - 40th Avenue BY AND BETWEEN THE CITY OF COLUMBIA HEIGHTS AND TWIN CITIES HABITAT FOR HUMANITY. SALE & DEVELOPMENT AGREEMENT THIS AGREEMENT, made and entered into this day of , 1996, by and between the City of Columbia Heights, (hereinafter called the "City"), and Twin Cities Habitat for Humanity (hereinafter called the "Developer"); WITNESSETH THAT, in the joint and mutual exercise of their powers and in consideration of the mutual covenants contained herein, the parties recite and agree as follows: Section 1. Recitals. 1.01. The proDerty. The City now owns the property described in the attached Exhibit "A", (the "Property"), located in the City of Columbia Heights, Anoka County, Minnesota. 1.02. Facilities and Project. Developer, in accordance with City approval, plans to construct or cause to be constructed on the Property single family homes. Developer shall provide the City with a copy of its plans and specifications showing details on the style, exterior architectural features, materials, color selections, etc. of the home to be constructed, which plans and specifications shall be submitted to the City for review and approval prior to the conveyance of the lots to Developer. For those properties located at 4501 and 4555 Taylor Street N.E., Developer shall incorporate into its plans a design for small attached double car garages. It is Developer's intent to utilize a variety of house designs for the homes to be built as per this Agreement. Section 2. Sale/Purchase of Property. 2.01. Sale. The City agrees to sell the Property to Developer and the Developer agrees to purchase the Property from the City for the purchase price of $1.00. The sale and transfer of the property subject hereto shall be by Quit Claim Deed, with a memorial on said deed evidencing this Agreement, and made contingent upon Council approval of an ordinance authorizing the actual land transfer. Developer shall begin construction on a minimum of three homes in 1996, with each of these three homes to be completed within twelve (12) months from the begining of its construction. Developer shall begin construction on the remaining two homes in 1997, with each of these two homes to be completed within twelve (12) months from the begining of its construction. Section 3. Developer's Representations. Developer hereby represents, warrants and covenants to the City that: 3.01. Compliance. Developer will comply with and duly and promptly perform all of its obligations under this Agreement and all related documents and instruments.~ Developer will also comply with all State and local codes/ordinances. 3.02. Home Proqram Requirements. Developer will sell two of the properties, located at 4501 Taylor Street NE and 4555 Taylor Street NE, to families whose incomes fall within the HOME program guidelines. Section 4. Developer's Undertakinqso 4.01 New Construction. Developer shall be solely. responsible for the construction, marketing and sale of the single family homes on the Property. 4.02. Floor Plan. Developer will be responsible for submitting to the City, and obtaining pre-approval of the floor plans and front elevations of the homes proposed to be constructed on the Property. Said pre-approval must be obtained prior to the conveyance of the lots to Developer. 4.03. Fees and Charqes. Developer will pay, when due, all permit fees, connection charges, user charges or other charges lawfully imposed by the City with respect to the Property. Upon conveyance of the property by the city, Developer agrees to be responsible for payment of all recording fees and transfer taxes resulting from the transfer of the Property. Section 5. city's Undertakinqs. 5.01. Existinq Improvements. The City will be responsible for removing any existing structure, foundation and debris from the Property and will assure that water and sewer services are stubbed to the boulevard at no cost to Developer. Section 6. Default. 6.01. Default. The failure to meet any condition of this Agreement shall be an event of default. 6.02. Remedies. If an event of default occurs and is not cured within 30 days of receiving written notice of said default, the non-defaulting party may take one or more of the following actions: a. suspend performance under this Agreement; b. terminate the Agreement, thereby rendering void any promises or approvals contained in this Agreement; Section 7. Notices. Ail notices hereunder shall be in writing and either delivered personally or mailed by certified mail, postage prepaid, addressed to the parties at the following addresses: City City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, MN 55421-3878 With copy to: Barna, Guzy & Steffen Attn: James D. Hoeft 200 Coon Rapids Blvd., Suite 400 Minneapolis, MN 55433 Developer Twin Cities Habitat for Humanity 3001 Fourth Street S.E. Minneapolis, MN 55414 IN WITNESS W/{EREOF, the City and Developer have caused this Agreement to be executed by their duly authorized officers effective the day and year first above written. CITY OF COLUMBIA HEIGHTS By: Joseph Sturdevant Its: Mayor By: Mark Winson Its: Acting City Manager TWIN CITIES HABITAT FOR HUMANITY By: Its: By: Its: STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA . ) On this day of , 1995, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he is Joseph Sturdevant named in the foregoing instrument, the Mayor of the City of Columbia Heights, a municipal corporation under the laws of the State of Minnesota, and that this instrument was signed as his free act and deed. Notary Public STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) On this day of , 1995, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he is Mark Winson named in the foregoing instrument, the Acting City Manager of the City of Columbia Heights, a municipal corporation under the laws of the State of Minnesota, and that this instrument was signed as his free act and deed. Notary Public STATE OF MINNESOTA ) COUNTY OF ) On this day of , 1995, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he is named in the foregoing instrument, the of Twin cities Habitat for Humanity, a , on behalf of the Twin cities Habitat for Humanity, and that this instrument was signed as his free act and deed. Notary Public STATE OF MINNESOTA ) ) SS. COUNTY OF ) On this day of , 1995, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he is named in the foregoing instrument, the of Twin Cities Habitat for Humanity, a , on behalf of the Twin Cities Habitat for Humanity, and that this instrument was signed as his free act and deed. Notary Public g: \munic\jdh\devkI I .hab EXHIBIT A Property Identification Numbers: 36-30-24-31-0003 25-30-24-33-0108 25-30-24-33-0116 25-30-24-33-0124 25-30-24-33-0125 CITY COUNCIT, LETTER Meeting of: March 11, 1996 AGENDA ~ECTIQt~: PUBLIC H~AR~NOS ORI~INATING DEPT.: CITY MA/~AGER NO: ~ ....... ~Plann~n~ and Zonin~ APPROV~ ITE~: Z~nin~ Ordinance ~en.dmeng~ B~: Tina ¢oodroa.d BY: The Planning and Zoning Commission reviewed a proposed Ordinance Amendment to Section 9.112(2)of the Zoning Ordinance that pe~rtains to Conditional Uses in the "CBD", Central Business District. The proposed change is in letter "o" and is underlined and highlighted. This change will allow up to two vehicles to be stored on the lot for sale or for fleet. Other restrictions included limiting the number of days any vehicle can be displayed on the lot to fourteen days. Any signage must also be approved by Staff and be within the vehicle at all times to prevent signage being displayed on the roof of the cars or elsewhere. I feel confident that, with these limitations, very few businesses in the Central Business District, other than the Credit Union, will be able to have "for ~ale" or "fleet" vehicles displayed or left on the lot. RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1322, there being ample copies aYailable to the public. RECOMME~ED MOTION: Move to schedule the second reading of Ordinance No. 1322 for Monday, March ,25, 1996, at approximately 7:15 p,m. CODICIL ACTION: ccag0396.no4 ORDINANCE NO. 1322 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 9.112(2) of Ordinance No. 853, City Code of 1977, which currently reads as follows, 'to wit: 9.112(2) Conditional Uses Within any "CBD", Central Business District, no structure or land shall be used for the following uses except by Conditional Use Permit. (a) Accessory Structures. (b) Dwelling units provided: i) The units do not occupy the first floor. ii) That a roof, intended for usable space, shall be enclosed by a wall or fence not less than five (5) feet in height. (c) Open sales lots provided that: i) The lot is surfaced and graded according to a plan submitted by the applicant and approved by the City Engineer. ii) The assembly, repair, or manufacture of goods shall not occur within an open sales lot. iii) If the operation of the open sales lot be self.operated or automated in total or in part, a site plan shall be submitted indicating the location of such devices. iv) There is located thereon a building devoted to and used in such sales use which is at least as large in floor area as such occupation and use. (d) Off-street parking lots subject to Section 9.116{2). (e) Parking ramps. (f) Public utility structures. (g) Vending machines (coin-operated), whether they be for service or product, shall be permitted inside of a building; when located outside of a building, they shall be considered as a building and conform to all applicable regulations. Should the vending machine be the principal use on the site, off-street parking shall be provided at a ratio of one (1) space for each two vending devices. (h) Restaurants, cafes, tea rooms, taverns, bars, provided said design is to only serve customers seated at tables, counters or booths. (i) Arcades. (j) Tennis, racquetball, handball, table tennis and boxing clubs that provide facilities such as auditorium or bleacher areas for viewing such that exhibitions are possible. (k) Massage therapist businesses licensed pursuant to Section 5.612. (I) Daycare centers. (m) Prepared food delivery establishments. (n) Pool/Billiard Halls. Shall hereafter be amended to read as follows: 9.112(2) .Conditional Uses Within any "CBD", Central Business District, no structure or land shall be used for the following uses except by Conditional Use Permit. (a) Accessory Structures. (b) Dwelling units provided: i) The units do not occupy the first floor. ii) That a roof, intended for usable space, shall be enclosed by a wall or fence not less than five (5) feet in height. (c) Open sales lots provided that: i) The lot is surfaced and graded according to a plan submitted by the applicant and approved by the City Engineer. ii) The assembly, repair, or manufacture of goods shall not occur within an open sales lot. iii) If the operation of the open sales lot be self-operated or automated in total or in part, a site plan shall be submitted indicating the location of such devices. iv) There is located thereon a building devoted to and used in such sales use which is at least as large in floor area as such occupation and use. (d) Off-street parking lots subject to Section 9.116(2). (e) Parking ramps. (f) Public utility structures. (g) Vending machines (coin-operated) whether they be for service or product shall be permitted inside of a building; when located outside of a building they shall be considered as a building and conform to all applicable regulations. Should ti parking shall be provided at a ratio o! (h) Restaurants, cafes, tea rooms, t~ seated at tables, counters or booths. (i) Arcades. (j) Tennis, racquetball, handball, ta auditorium or bleacher areas for view (k) Massage therapist businesses Iici (I) Daycare centers. (m) Prepared food delivery establishn (n) Pool/Billiard Halls. (o) Car saleslfleet salesladvertism i) The lot is surfaced ail applicant and as approved ii} The "for sale" or "fl spaces. iii) No more than two (2) iv) No "for sale" or "fle~ fourteen (14) days at any v) Size, type and style of vehicle at all times and a ~e vending machine be the principal use' on the site, off-street one (1) space for each two vending devices. ~verns, bars, provided said design is to only serve customers )le tennis and boxing clubs that provide facilities such as ng such that exhibitions are possible. nsed pursuant to Section 5.612. lents. nent provided that: d qraded according to a plan submitted by the by Staff. ..et" vehicles cannot eliminate required parkinq cars will be permitted for such use at any time. ~t" vehicle can remain on the lot for more than one time. any siqnaqe for such vehicle must be within the ]roved by Staff. First Reading: Second Reading: Date of Passage: Offered By: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS Meeting of= MARCH 11, 1996 AGENDA SECTION: Public Hearings ORIGINATING DEPT.: CITY MANAGER C ommuni ty Development~;n AP PROV~~. NO: 6 ITEM: Approve CDBG Fund Transfer' BY: Tina Goodro~a~ BY: NO: 6.C DATE: March 5, 19~]~ Staff has received agreement with the owner 4613-15 Pierce Street N.E. and 4619-21 Pierce Street N.E. to purchase each duplex for $70,000. Funding for one duplex will be obtained from 1995 CDBG funds. In order to do this monies from two 1995 CDBG accounts need to reallocated. The 1995 Neighborhood Revitalization account has been designated for purchase of properties, however this account only has $24,188.20 left. The Columbia Heights Rehabilitation account has $95,761.00 remaining and I amproposing to transfer $70,000 from this account into the Neighborhood Revitalization account to cover the expense of the purchase of one duplex. The other duplex will be paid for with HOME funding dollars. It should be noted that in the 1996 CDBG application we are requesting and should receive close to $90,000 for the Rehabilitation account and when those funds are available in July staff in the Community Development Department will be able get that'allocation out to the community through the CDBG loan program. In addition to this the HOME funds for 1995 to be used for housing rehabilitation are available until 1996 CDBG funds are released. In order to transfer funds from one CDBG account to another a public hearing must be held; with formal request for the transfer made to the County after the hearing. RECOMMENDED MOTION: Move to approve the transfer of $70,000 from the 1995 CDBG Housing Rehabilitation account into the Neighborhood Revitalization account to cover expense of the purchase of one duplex. COUNCIL ACTION: bt\council.for Housing & Redevelopment Authority of Columbia Heights Commi~eionm'~ Eu..~ebk. m Heintz P~rt~ Jindra RIc~erd Dustin DocaJd d. M~n, Jr. 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857 · (612) 782-2854 CURRENT CDBG/HOME PROGRAM STATUS 12/29/95 1. 1994 CDBG/HOME PROGRAM (7/1/94 to 12/31/95) Project Name CDBG HOlVlE HRA Total Amt Used' Balance 428 Public Service 16,110 0 0 16,110 15,798.61 311.39 430 Neighborhood Revitalization 219,000 0 0 219,000 202,902.43 16,097.57 453 Housing * Rehabilitation 51,152 120,000 0 171,152 32,965 138,187 TOTAL 286,262 120,000 0 406,262 251,666.04 154,595.96 * Duplex Renovation 2. 1995 CDBG/HOME PROGRAM (7/1/95 to 12/31/96) Project Name CBDG HO1V[E HRA Total Amt Used Balance 528 Public service 18,742 0 0 18,742 2,928.19 15,813.81 530 Neighborhood Revitalization 120,000 0 0 120,000 95,811.80 24,188.20 553 Housing * Kehabilkation 95,761 100,000 0 195,761 23,188.36 172,572.64 TOTAL 234,503 100,000 0 334,503 121,928.35 212,574.65 * Duplex Renovation . Equal Opportunity Employer Equal Housing Opportunity Agency 1~' .... REV I SED CITY COUNCIL LETTER MEETING OF: MARCH 11, 1996 AGENDA SECTION: oRDINANCES & ORIGINATING DEPT.: CITY MANAGER RESOLUTIONS FINANCE APPROVAL NO.: ITEM: RESOLUTION AMENDING 1996 BY: WILLIAM ELRITE BY: BUDGET FOR ENCUMBRANCES As part of the annual year-end auditing process, all open purchase orders and contracts are reviewed for encumbrances. Encumbrances are items that were budgeted in the 1995 budget, ordered in 1995, but will not be received until 1996. As part of the audit process, these items are recorded on our financial records as encumbrances. In the annual financial report, the total value of these items will be reported as a reserve to fund balance. When the items are received and paid for, the payment will come out of the 1995 fund balance reserves. Since they were anticipated to be ordered and received in 1995, funds were not included in the 1996 budget for these items. The attached resolution on encumbrances increases the 1996 budget by the appropriate amount for the year-end encumbrances. It should be noted that this is not an increase in overall City spending, but is simply increasing the 1996 budget for the items that were budgeted and ordered in 1995 but will not be received until 1996. RECOMMENDED MOTION: copies available to the public. RECOMMENDED MOTION: encumbrances. Move to waive the reading of the resolution, there being ample Move to adopt Resolution 96-30 amending the 1996 budget for WE:dn 9603053 Attachment COUNCIL ACTION: RESOLUTION NO. 96- 30 AMENDING 1996 BUDGET FOR ENCUMBRANCES WHEREAS, the City Council of the City of Columbia Heights on December 11, 1995, passed Resolution 95-83 adopting a budget for 1996 and; WHEREAS, several expenditures that were projected to be incurred in the 1995 budget will not be incurred until 1996; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the 1996 budget be amended by the following increases, with the increases coming from the 1995 fund balances/retained earnings: General Fund Water Fund Sewer Fund Garage Fund Capital Equipment Fund Encumbrances 10,283:43 4,335.58 3,273.67 7,995.00 17,040.00 Passed this Offered By: Seconded By: Roll Call: day of ,1996 Joseph S. Sturdevant, Mayor Jo-Anne Student, Council Secretary 960.2053 CITY OF COLUMBIA HEIGHTS OPEN ENCUMBRANCES DECEMBER 31, 1995 GENERALFUND Police 101.42100.5170 101.42100.4395 11303 SOS Office Furniture - Desk & Peninsula 11303 SOS Office Furniture - Desk & Peninsula sales tax Total Police Recognition/Special Events 101.45050.4200 11186 Minnesota Playground Inc- Flower Containers 101.45050.4200 11556 I PC Printing - Cards 101.45050.4395 11186 Minnesota Playground Inc - Flower Containers sales tax 101.45050.4395 11556 IPC Printing - Cards sales tax Total Recognition/Special Events Murzyn Hall 101.45129.2010 101.45129.2010 101.45129.5170 101.45129.4395 101.45129.4395 101.45129.4395 11497 Superior Products - Chairs 11495 P M Johnson's C-O - Tables 11480 Modern Bin - Corner Unit 11497 Superior Products - Chairs sales tax 11495 P M Johnson's C-O - Tables sales tax 11480 Modern Bin - Corner Unit sales tax Total Murzyn Hall Parks 101.45200.2171 101,45200.2171 101.45200.5120 101.45200.5180 101.45200.4395 101.45200.4395 101.45200.4395 11390 11492 11281 11061 11390 11492 11061 Anglea Turf Concepts Inc - Mound Builder Reliable Racing Supply - Poly Fence Bacon Electric - Fixtures Flanagan Sales Inc - Trash Container Anglea Turf Concepts Inc - Mound Builder sales tax Reliable Racing Supply - Poly Fence sales tax Flanagan Sales Inc - Trash Container sales tax Total Parks GRAND TOTAL GENERAL FUND CAPITAL REPLACEMENT FUND 431 Streets 431.43121.5150 431.43121.4395 10985 J-Craft Inc - Dump Box 10985 J-Craft Inc - Dump Box sales tax. Total Streets TOTAL CAPITAL REPLACEMENT FUND 431 WATER UTILITY 601.49430.2160 601.49430.4395 601.49449.5120 601.49449.5170 601,49449.5170 601.49449.4395 11493 Davies Water Equipment - Pins 11493 Davies Water Equipment - Pins sales tax 11357 Empirehouse - Replace windows 11464 Midwest Business Products - Chair 11480 Modern Bin - Desk 11480 Modern Bin - Desk sales tax GRAND TOTAL WATER UTILITY FUND $1,190.00 77.35 1,267.35 2,563.00 125,00 130.98 8.13 2,827.11 495.00 940.00 224.40 32.18 61.10 14.59 1,767.27 169.00 1,850.00 1,525.00 707.00 10.99 117.00 42.71 4,421.70 10,283.43 16,000.00 1,040.00 17,040.00 17,040.00 1,003,75 65.24 3,046.00 108.85 105.50 6.24 4,335.58 SEWER UTILITY 602.49499.5120 11357 Empimhouse - Replace windows 602.49499.5170 11464 Midwest Business Products ~ Chair 602.49499.5170 11480 Modern Bin - Desk 602.49499.4395 11480 Modern Bin - Desk sales tax 602.49499.4395 11464 Midwest Business Products, Chair sales tax GRAND TOTAL SEWER UTILITY FUND 'CENTRAL GARAGE 701.49950.5120 11249 RJ MillerPlumbing-Pipe Replacement 701.49950.5120 11443 RJ MillerPlumbing-Pipe Replacement GRANDTOTALCENTRALGARAGEFUND 3,046.00 108.85 105.50 6.24 7.08 3,273.67 5,565.00 2,430.00 7,995.00 GRAND TOTAL CITY $42,927.68 CITY COUNCIL LET'PER MEETING OF: MARCH 11, 1996 AGENDA SECTION: ITEMS-FOR-.C0NSl DERATI 01~ ORIGINATING DEPT.: CITY MANAGER 0RD ! NA~CES/RESOLUT I 0NS FINANCE APPROVAL NO.: '~. ENCUMBRANCES BY: wlnnI~c~ BY:~/~~'~- ITEM: RESOLUTION AMENDING 1996 BUDGET FOR DATE: MARCH"5, 1996 t) As part of the annual year-end auditing process, all open purchase orders and contracts are reviewed for encumbrances. Encumbrances are items that were budgeted in the 1995 budget, ordered in 1995, but will not be received until 1996..As part of the audit process, these items are recorded on our financial records as encumbrances. In the annual financial report, the total value of these items will be r~ported as a reserve to fund balance. When the items are received and paid for, the payment will come out of the 1995 fund balance reserves. Since they were anticipated to be ordered and received in 1995, funds were not included in the 1996 budget for these items. The attached resolution on encumbrances increases the 1996 budget by the appropriate amount for the year-end encumbrances. It should be noted that this is not an increase in overall City spending, but is simply increasing the 1996 budget for the items that were budgeted and ordered in 1995 but will not be received until 1996. RECOMMENDED MOTION: copies available to the public. RECOMMENDED MOTION: encumbrances. WE:dh 9603053 Attachment Move to waive the reading of the resolution, there being ample Move to adopt Resolution 96-~o amending the 1996 budget for COUNCIL ACTION: RESOLUTION NO. 96-30 AMENDING 1996 BUDGET FOR ENCUMBRANCES WHEREAS, the City Council of the City of Columbia Heights on December 11, 1995, passed Resolution 95-83 adopting a budget for 1996 and; WHEREAS, several expenditures that were projected to be incurred in the 1995 budget will not be incurred until 1996; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the 1996 budget be amended by the following increases, with the increases coming from the 1995 fund balances/retained earnings: Encumbrances General Fund 27,323.43 Water Fund 4,335.58 Sewer Fund 3,273.67 Garage Fund 7,995.00 Passed this Offered By: Seconded By: Roll Call: day of ,1996 Joseph S. Sturdevant, Mayor Jo-Anne Student, Council Secretary 9603053 CITY OF COLUMBIA HEIGHTS OPEN ENCUMBRANCES DECEMBER 31, 1995 GENERALFUND Police 'i01.42100.5170 101.42100.4395 11303 SOS Office Furniture - Desk & Peninsula 11303 SOS Office Furniture - Desk & Peninsula sales tax Total Police Streets 101.43121.5150 101.43121.4395 10985 J-Craft Inc - Dump Box 10985 J-Craft Inc - Dump Box sales tax Total Streets R_ e_c_o_g n itio n/Spe_cial Events 101.45050.4200 11186 Minnesota Playground Inc - Flower Containers 101.45050.4200 11556 I PC Printing - Cards 101.45050.4395 11186 Minnesota Playground Inc - Flower Containers sales tax 101.45050.4395 11556 IPC Printing - Cards sales tax Total Recognition/Special Events M~Ez_y_n Hall 101.451~.2010 101.45129.2010 101.45129.5170 101.45129.4395 101.45129.4395 101.45129.4395 11497 Superior Products - Chairs 11495 P M Johnson's C-O - Tables 11480 Modern Bin - Corner Unit 11497 Superior Products - Chairs sales tax 11495 P M Johnson's C-O - Tables sales tax 11480 Modern Bin - Corner Unit sales tax Total Murzyn Hall Parks 101.45200.2171 101.45200.2171 101.45200.5120 101.45200.5180 101.45200.4395 101.45200.4395 101.45200.4395 11390 11492 11281 11061 11390 11492 Anglea Turf Concepts Inc - Mound Builder Reliable Racing Supply - Poly Fence Bacon Electric - Fixtures Flanagan Sales Inc - Trash Container Anglea Turf Concepts Inc - Mound Builder sales tax Reliable Racing Supply - Poly Fence sales tax 11061 Flanagan Sales Inc - Trash Container sales tax Total Parks GRAND TOTAL GENERAL FUND $1,190.00 77.35 1,267.35 16,000.00 1,040.00 17,040.00 2,563.00 125.00 130.98 8.13 -' '--2~§27. tl 495.00 940.00 224.40 32.18 61.10 14.59 1,767.27 169.00 1,850.00 1,525.00 707.00 10.99 117.00 42.71 4,421.70 27~323__.4~_ WATER UTILITY 601.49430.2160 601.49430.4395 601.49449.5120 601.49449.5170 601.49449.5170 601.49449.4395 11493 Davies Water Equipment - Pins 11493 Davies Water Equipment - Pins sales tax 11357 Empirehouse - Replace windows 11464 Midwest Business Products - Chair 11480 Modern Bin - Desk 11480 Modern Bin - Desk sales tax GRAND TOTAL WATER UTILITY FUND 1,003.75 65.24 3,046.00 108.85 105.50 6.24 ~3~5.~8 SEWER UTILITY 602.49499.5120 11357 Empirehouse - Replace windows 602.49499.5170 11464 Midwest Business Products - Chair 602.49499.5170 11480 Modern Bin - Desk 602.49499.4395 11480 Modern Bin - Desk sales tax i 602.49499.4395 11464 Midwest Business Products -'Chairsales tax GRAND TOTAL SEWER UTILITY FUND CENTRAL GARAGE 701.49950.5120 11249 RJ MillerPlumbing-Pipe Replacement 701.49950.5120 11443 RJ MillerPlumbing-Pipe Replacement GRANDTOTALCENTRALGARAGEFUND 3,046.00 108.85 105.50 6.24 7.08 3,273.67 5,565.00 2,430.00 7,995.00 GRAND TOTAL CiTY $42,927.68 CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: ITEHS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: V BID CONSIDERATION Recreation A~PROVA~, ITEM: City Newsletter Printing QUotations BY: Randy Quale ~ BY:~/~ ,,I J ~ for 1996 ~ ) Recreation Director DAT NO: 7. · / DAT .: /5/96 On September 8, 1995 the City Council authorized the Mayor and City Manager to enter into an agreement for the printing of the "Heights Happenings" and "Heights Highpoints" City newsletters. It is my understanding that this agreement covers the printing of the City newsletters through 1996. The low quotation for the "Heights Happenings" was submitted by Rapid Graphics in the amount of $4,779.00. IPC Printing submitted the low quotation for the "Heights Highpoints" in the amount of $2,975.74. Due to an increase in number of the pages from 16 to 24, the cost for printing the 1996 spring/summer "Heights Happenings" newsletter has increased. To minimize the increase, the 1996 spring/summer newsletter will be printed in two colors as opposed to three colors, and the cost of performing color separations will be completed in-house. The price quotation submitted by Rapid Graphics for the 24 page, two color 1996 spring/summer newsletter is $5,718.00 (including postage). The "Heights Happenings" newsletter is formatted for the City's programming and time-dated information. On the other hand, the "Heights Highpoints" newsletter is used to discuss and inform the citizenry of a specific topic or current event in the city. The newsletters are compiled in-house by Janice McGhee-Fetzer at the Recreation Department using desk-top computer publishing software. The 1996 spring/summer newsletter will utilize a new booklet format which will improve the typesetting and layout capabilities. RECOMMENDED MOTION: Move to approve the low quotation of Rapid Graphics in the amount of $5,718.00 for the printing of the 1996 spring/summer "Heights Highpoints" City newsletter, with funds being appropriated from fund 101-45050-3440, and authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL ACTION: ADMIN: CCNEWSLETTE~ Graphzcs Mailing 781-6931 CUSTOMER QUOTATION REQUEST Date: August 21, 1995 Company: City of Columbia Heights Contact: Janice WE ARE PLEASED TO QUOTE ON THE FOLLOWING BASED UI"ON INFORMATION RECEIVED. QUOTATION IS SUBJEC"'r.TO CORRECTION UPON FINAL REc. i=.IPT OF COPY ..... . Item Description Quantity Price Notes Heights P~tlng Happenings 16 pages 9700 $31:10.00 Newsletter 3 Color Postage 9472 $1184.00 3500 Extra 0£4 pages ~ , TOTAL $4779.00 Thank you for the opportuni{y to quote on the above. Warren Kapsner CITY COUNCIL LETTER Meeting of: 3/11/96 AGENDA SECTION: ITEMS FOR CONS I DERAT I ON ORIGINATING DEPARTMENT: CITY MANAGER NO. B ! D CONS ! DERATI ON PUBLIC WORKS ITEM: AUTHORIZATION TO PURCHASE SERVICE BY: M. Winson BY' NO. BODY FOR UNIT #305 REPLACEMENT DATE: 3/5/96 DA~E: On January 22, 1996, the City Council authorized the purchase of a 1996 Ford F250 3/4 Ton Pickup off the State Contract to replace Unit #305. This pickup will require a service body to replace the standard box. Staff requested quotes from five suppliers. Five quotations were received. VENDOR BASE BID. ABM Equipment $ 5,711.00 Crysteel $ 6,270.00 Truck Utilities $ 6,474.00 Twin City Truck Equipment $ 6,500.00 L-Z Company $ 7,822.00 The low bid of $5,711.00 from ABM Equipment, plus the cost of the truck ($14,600), gives a total of $20,311. The budgeted amount for this unit is $25,000. RECOMMENDED MOTION: Move to authorize the purchase of a service body for Unit #305 Replacement from ABM Equipment based on their low qualified responsible quotation in the amount of $5,711.00 plus tax, with funds to be appropriated from Fund 434- 49950-5150; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 96-119 COUNCIL ACTION: Page'5 CITY OF COLUMBIA HEIGHTS INFORMAL QUOTATION REQUEST SERVICE BODY AND RELATED EQUIPMENT INSTALLED COMPLETE ON 1996 FORD 3/4 TON 4 X 2 STYLESIDE PICKU~ TOTAL QUOTE $ 5~711.00 SALES TAX (6.54) $ 371.22 TOTAL BID DELIVERY, A.R.O. $ 6,082.22 75 - 90 DAYS ARO We understand that this quotation may not be withdrawn for a period of forty- five (45) days from the date of submittal. COMPANY: ADDRESS: TELEPHONE: SIGNATURE: TITLE: DATE: ABM EQUIPMENT & SUPPLY,. INC. 333 2ND STREET NE SALES C~R~D-I NAT OR /DEAN MERILLAT 2/12/96 Please return to: City of Columbia Heights 637 38th Avenue N.E. Columbia Heights, HN. 55~21 QUOTATION MUST BE RETLTRNED BY: MARCH 4, 1996 Please call Tom Hosch or Steve Synowczynski at 782-2895, with any questions you may have. CITY COUNCIL LETTER Meeting of: 3/11/96 AGENDA SECTION: ITEMS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. 7' Bid 6ons'i'derati'on PUBLIC WORKS T~ ITEM: AUTHORIZATION TO PURCHASE PLOTTER BY: M. Winson BY: NO.~, ~ · ~) DATE: 3/4/96 DA On. January 8, 1996, Council authorized staffto seek bids for a color ink jet plotter. Specifications were sent to five vendors. Four bids were received for the bid opening on Wednesday, February 28, 1996, at 9:00 A.M. The specifications included an option to trade in the Calcomp 1025 pen plotter. The low bid including trade-in was submitted by Copy Equipment, Inc. for $5,750.00. A total of $7,500 is budgeted in line item 101-43100-5170. A copy of the Bid Tabulation is attached. RECOMMENDED MOTION: Move to authorize staff to purchase an HP Design Jet 750C Color Plotter and trade-in a Calcomp 1025 pen plotter to Copy Equipment, Inc. based upon their low, qualified, responsible bid in the amount of $5,750.00 with funds to be appropriated from line item 101-43100-5170; and, authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 96-116 Attachment COUNCIL ACTION: o · Bm Op .mNO WEDNESDAY, PROPOSAL CITY OF COLUMBIA I-SFJGHTS HP DESIGNJET 750C coLoR. PLO'ITER FEBRUARY 28, 1996; 9:00 A.M. The Undersigned as bidder, hereby proposes and agrees to enter into a ContraCt with the'~i¢ bf . Columbia Heights, Minnesota, to supply all the items listed under the Equipment Specification, i '~:'77}i all in accordance with the Request-for Bid he City of Columbia Heights, Minnesota, , ),: for the following sum: ' .:,:";?::~i:i , , .,. .: :'. :-i:};;' "1: ;iI-IP~'E~siffiet 750C Color Plotter, M°i C3196A (A't:E'size) ';~?'$ ~'/x~"O : ::it;:. ~' ,~ mc,~,nn . .,- - ,. ,,.:.--, .,>.,,..., ..... :, · .... · ...... -,. ..7~ . :, } , , ,,,~.. ~;'~.- , ~, . , .. .~ ~.~..~ ,~-~%. , .... .. .: · . . , . . . ~ . .. . . .,. ,., .~I., ·' LJellYery ail(1 ,,~¢t-up ,...jf;,,],:i .'~..~,';~[.~,., .:.i'.%;; · ..-.: .... ......... . ............. ,.. ........ , .... . ... ~.~;~,: .- .. . -i;.~-..~{i~· ~.~;,i:v..., . . · . ,..., , ..,'..,: .t~mum~ ;:~'.:,.:~-. ....... ' ,',-." '."v ..... ' :.' . ": ';.:., .~%,.,.Warrant'v Service-' --- --- ........ ,- ........ ~':---~"~'-- ....'.'-:~ ....... ~---' ..................................................... . : '!~ . ,. ~,,--s),,: .'~-, , . .-~ -~ . ~. ,,~.'. ~,, - ~,, . ... . · . .: :2 ."1~ '- .. · ': ' ' ':":'~rTM :' ~ '- '..- :.* ~.-. :;,~¥,~!~.,. ~; . .,h/ : ':": . ~: '? ' :??~i!kCredit for. Trade-in of Calcomp~I025. Pea Plotter- ..-~;~:.-~..,¢~.<; ..... .,,~.,~.($ .70 . .,. ..... ..... . ~. ~*~ .~. r.:., .~ > , .. - ., . - ~ ~ · ~,~;~. -~i · ~ ~ . .. ~ -, , .,..~. ,: ... ,.~... ....... ,,..,~....., ~.,,.~,~.. · . . · , . :~',i,~: ",' ...q..~,7~,'*~,~l..~o ',". :. ... .'....." - . . '. ', -,.:,'~.~_..t,,.. ..... ,, · . . . · .~-.~7,. ~ ~'? ~',:,r,:~ ".':""~' ~,~, .... ¥. · ..... ,'~ ':~' ,~ ~*:*:'x..*, ....... : ............... .~'~- . ~ ~ . ~- ,.., ,-ig.~., ......... ... · . .... :.....~..:.,.~ ~,~.. :...:-...,-:...... .... TOTAL ..... $ '~- *- · · ~a~' .'x~ ,'..,~ ~.,~' '. ' ,'. "... "; ., :" --~o,'-~,'~ ~'.~.~c-,,', '..'.' · ~.~ ., ~ ~. . ~--~ ':: , ?r?:....~.. i ne ~OllOWmg ls'a schedule mr'clehvery and set-up of...~,e eqmpment: · '.. -:.~z<~, :-'-~ ;..:k~.>.' ..~;'.l'~.~.'..........:~..:,~x. ~¢,4~,,',.-' ...L:, ~:,q~:.~.,v-5.'~..2~'~e~'~*..-.,;~,~z.,.... 5,. ...... · , [.' ' :. "'."' · ..... · ', ':..',,."T. · :.'. '' ,~.-...- .,' ......... :.,-.,x,:,~tr-...~.<i~2~,t!,rj~r*:...~.~,, ,~ ,.. ~,..' :. ,.: - .-~ · , ,,' ' ..,:.. . , ;' ' !.'.? Time requked after Purchase Oidar" 'received by bidder:":.". . ~, !. ', 7 ' : :,: ~7 '5. .,,.... . , g ~s a summ .apj on'on proce( . .7-;-ke'."i~.services,' i'esponsi time, and scheduled i'v~' ~7~ ~, .): , ,!. :'~..'.~.'.. ::. ,.,. .... ..,,.,, :,.,,,5..,.,!,.~..,,i?,,,,. ,.. :,':,~,c,~a.~,l*' .5..,,-.t.~ .,.., t ' .. ., '~ ., ,4'. -~ .~..?. .,.. '".,, ." .., . .-. ,-'-' · X ':.',%'k~Z~t~,,'74?k~X. ;.: -X ;, :a~:':~_ . ' · " ;,' ,,'~i!',,'., ~,.'.'.'",.' :.:.'.a:~ .-', ' ' . .~ ~'.. ~.t' '~., r.'.,., .;.a.~.. DT!;t, :':~ ~(.~Z [.fl ~%. ~;;~:5~: ~ ~::~; '~ ' ' ' · . , , ,' ' · .~'. . .... ,~,:. :'.~.. ,~ ~. -.~ .~'~.? '~ '.. ,~ ',. · . - · ~ · ' - . ~." ". ;'~':' ..'*' :.,":,,~',.~,~,?.~"~-~'." ...... . ' :"' "- ,' ~:,'. '.e"': .... cost for serVice/Mainien~e' Agre~mentin 1996:' PROPOSAL - PLOTTER PAGE 2 This proposal is submitted after careful study of the Request for Bid and from a personal knowledge of the conditions at the site, which knowledge was obtained from our own sources of information and not from any official or employee of the City. It is understood and agreed that this Proposal cannot be withdrawn within s/xty (60) days after scheduled time for receipt of bids. Legal r(/ame of~ers{~n, Firm or Corporation ~:., (Print or type'name) "Address · ...... ":" .." . :' '" - .~.:.....f. ;3.:; .,.. ;' ~ ..: . .. : . .' · t;"'~?~;~];.~.:.6". ' ' ,'.;' · ""' '; ' ' ': 1 "..';,;'.'~,'.~';~,"~ ' : . · ','. ...... ,.Tele . I~ Il' . ., ... ~..~...,~....:,.: ,. ,..~ ., ....... . ....... I: . ._.~ ---~ ...: ,.-: ...... ~:. · '.'~'" ';",;':";%" :;- :' '.: '; ' ~- '." . '- '",. .. ,'., ..'i~ -:;? '.[.'l. . ..:.~,..: .~ :3:,.:,.?-.. .... · ,:.;:~.~!:f~?,~'~,~/':..~.;~;..-,¥'.;::?.~.~..':::i~..~3..,:· .t e'.,~ :.,' :, ', ":" ;:~:';' ,',:' ~'.'*.'¥":."':'~:'.'"~"~'~.~'~'3;~ ...... · ~'.'...'- !~k.~. :~"-tf,. '. .~.~ ,'.t,.-.~-. ~' · .... ,.:,'., ,,,.~m.~..ie-': ~.~'.",~.:~;~.. ~ ~t~'~.'~ ,'' , ' ':'""' "'~i. '~."I~'"$' ' ~ "t' '::~'.~,x&.l.,.~','t,'... +' , ' '::';'.'$",~ ,"~, ' ' ".'~ ' "%'g:. '>~*~4""' ' :.::: ......... ~"" +?'~:"'~'~ -.. ~'77:~'~ ',~'"~":~.~ ~'~'" .... . , .. .... ~'~ , , .... .'-'4 '~',~:'4%.~,:;', .. · a · · ,C. "* "' ~ ""!':' '~? -~""' "" ', ' ',~?+, g~5,%;; ~]'~e ' ::':.'""' "' ' ..... r~ · ...... '..,.~' ~ ,~ ~,,~ ....... ..-...,: ~,. .:.~' ...'~.~'~-,~ ., ~ .... ~ · ,. .... . .... ,: · .'.... . ,' .. , : , ..%. -... ;~: ~T'~'.~ ,.~.~.;' . . · ~ .... .. ..: . , :.~,;~ ..~,~,:',,..: .. , .. ,. ..*. - .-~. . ~..~.'~,~';;.~.~,:.~:.?..., .~ .,,., . ..... ,. ,.~ . .. ~ ~'~..~*:~.~'; .,, . . :: · · . ,'L ~ v ,:.~,:, .~ ,...p ... . .. ~ ' ,i CITY COUNCIL LETTER Meeting of: 3/11/96 AGENDA SECTION: ! TEMS FOR CONS I DERAT I ON ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 BID CONSIDERATION PUBLIC WORKS T ,' ~~~ ITEM: TREE REMOVAL IN LABELLE PARK BY: M. Winson BY: NO. 7' ~ ~)# DATE: 3/5/96 DA On FebrumT 26, 1996, Council authorized staffto obtain quotes for tree removal in LaBelle Park. The City Forester met with three tree removal companies and obtained quotes for the proposed work. RECOMMENDED MOTION: Move to award a portion of Project #9533 East Bank Stabilization Program, to Bluemel's Tree and Landscape Service, based upon their low, qualified, responsible quote in the amount of $3,450.00 plus tax, with the funds to be appropriated from Fund #412-59533-3050. MAW:jb 96-121 COUNCIL ACTION: 'CITY OF COLUMBIA HEIGHTS INF 0P~AL QUOTATION FOR Tree Removal - Location LaBelle Park DATE 2/20/96 We the undersigned, agreed to perform work and/or furnish material in compliance with the following specifications: General Specifications: LaBelle East Bank - Location - from old. bridge to 40th Ave. Pnoject: ~1) .Widen pathway, 2) Daylight area between the path and the pond, 3) Remove dead trees from the area east of the path. LaBelle South B~nk - Location - from east path to west path Project: 1) Remove dead trees and 25% of the others. See Lauren McClanahan if you have any questions. Basis of Award: Award shall be based upon, but not limited to, the factors of price; delivery, or completion date, and th~ City's knowledge of and experience with the bidder's past performance and product. Proposal: QUOTATIONS MUST BE RETURNED BY ASAP Ne understand that this quotation may not be withdrawn for a period of thirty (BO) days from the date of submittal. Date Firm Name Address CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER'S ~ OTHER BUSINESS CITY MANAGER' S APPROVAL // No: ,/ ITEM: APPROVAL OF CONVEYANCE AGREEMENT WITH BY: M. WINSON BY:EMF~~, THE METROPOLITAN COUNCIL FOR THE DATE: 3-7-96 DAT '7. C. I% Attached is a copy of the Conveyance Agreement jointly prepared by legal counsel for both the City and the Metropolitan Council. The agreement would transfer ownership of the existing sanitary sewer trunk line shown on Exhibit A as "Line 1". This line would then be the Metropolitan Council Interceptor line to serve Hilltop. The Metropolitan Council will be responsible for all maintenance and repair of this line. In return, the City will receive from the Metropolitan Council $330,413.72 for purchase of the line. The Metropolitan Council will pay this amount in equal annual installments over 15 years at 4% interest. The payment will be in the form of a credit to the City's sewer services charge from the Metropolitan Council. Additionally, the City will receive $26,903.35 as reimbursement for operation and maintenance of this line during the period January 1, 1990 to December 31, 1995. This payment will be in the form of to the City. The City of Hilltop will be reviewing the proposed sewer use agreement for the other lines utilized by Hilltop within the next month. This is the agreement recently reviewed by the Council. As soon as this sewer use agreement is approved by Hilltop, it will be brought to the Council for consideration. It is recommended that the City Council approve the Conveyance Agreement with the Metropolitan Council at this time. RECO~IENDED MOTION: Move to approve the Conveyance Agreement for the interceptor line serving Hilltop between the City and the Metropolitan Council and furthermore, to authorize the Mayor and City Manager to enter into the Agreement. COUNCIL ACTION: CONVEYANCE AGREEMENT This Agreement is made and entered into by and between the Metropolitan Council (hereinafter called the "Council") and the City of Columbia Heights (hereinat~er called the "Municipality"), each acting by and through its duly authorized officers. THE ABOVE-NAMED PARTIES hereby agree as follows: Se~ion 1. I~CITALS. a. The Council on September 28, 1989 approved the former Metropolitan Waste Control Commission's (hereinaRer called the "MWCC") 1990 - 2010 Implementation Plan which identified a Columbia Heights trunk sewer as a facility to be acquired for use as a metropolitan interceptor. b. In 1993, the MWCC, by Resolution No. 95-140, determined to assume the ownership of the interceptor and necessary appurtenances thereto described in Section 2 hereof and owned and operated by the Municipality, and authorized entry into an agreement with the City of Columbia Heights for the acquisition of the Columbia Heights Trunk Sewer as a metropolitan interceptor. c. Pursuant to Minnesota Laws, Chapter 628, Article 2, {}4, the MWCC was abolished effective July 1, 1994 and its duties and responsibilities transferred to the Council. The. Council is the successor entity to the MWCC with respect to all the MWCC's property, interests, obligations, and rules. d. Minnesota Statutes {}473.511 authorizes the Council, at any time at~er January 1, 1970, to assume ownership of and require.any local government unit to transfer to it, any existing interceptors or treatment works needed to implement the Council's comprehensive plan for the collection, treatment and disposal of sewage in the metropolitan area. Section 2. TRANSFER OF INTERCEPTOR. The Municipality will transfer to the Council by quit claim deed or other appropriate instruments of conveyance, effective as of January 1, 1996 and in a form satisfactory to the Council, all of its right, title and interest in and to the interceptor and all necessary appurtenances thereto described on Exhibit A attached hereto and made a part hereof, and any permits, licenses, easements, and other property rights which it has and which are necessary for the location, access to, operation and repair of such interceptor All property, real and personal described in Exhibit A attached hereto is hereinaRer referred to as the "InterCeptor''. The Interceptor to be acquired is shown diagrammatically as Line 1 in the map attached as part of Exhibit A. Promptly after the transfer of the Interceptor, the Municipality will also provide the Council will copies of any as-built and/or record drawings of the Interceptor which it may have in its possession or access to. Such as-built and/or record drawings will be provided to the Council in both paper form and, if available to the municipality, electronic form. The parties to this agreement acknowledge and agree that, to the best of their knowledge, the Interceptor is located completely within Municipality right-of-way and that it is not located on any public or private property. The Municipality grants the Council the right to operate and maintain the Interceptor in Municipal right of way. If in the future it is determined that the Interceptor is located on public or private property either through fee ownership, easement, permit or other authorization, the Municipality agrees that it will promptly transfer such property right to the Council for the purposes of purposes of operating and maintaining the Interceptor. Section 3. CONDITION OF INTERCEPTOR. The Municipality will convey and Council agrees to accept the Interceptor in "as is" condition, i.e., the condition the Interceptor is in as of the effective date of this Agreement. All costs for repairs to the Interceptor after January 1, 1996 will be the responsibility of and borne by the Council unless reconveyed to the Municipality pursuant to Section 7. Section 4. FFNANCING OF CAPITAL COSTS. Effective lanuary 1, 1996 the Council will acquire the Interceptor from Municipality for the price of $330,413.72. The Council will pay to the Municipality the above amount for the Interceptor in equal annual installments over a period of fifteen(15) years at 4% interest in accordance with the Schedule attached hereto and made a part hereof as Exhibit B. In accordance with the Schedule attached as Exhibit B, the payments made by the Council will begin in the year 1996 and end in the year 2010 and will be in the form of an addition by the Council to the Municipality's Current Value Credit (as reflected in the Council's annual statement of sewer service charges) owed by the Council to the Municipality by the amounts shown in Exhibit B, Third Column ("TOTAL"). This addition to current value credit reflects both principal and interest payments for the Interceptor. The Current Value Credit Schedule as shown in Exhibit B, Last Column (''GRAND TOTAL") reflects the outstanding capital payments owed to the Municipality by the Council after conveyance of the Interceptor. Section 5. WARRANTS AND CERTIFICATIONS Municipality hereby warrants 'and certifies that: a. There are no outstanding bonds or other debt issued by Municipality or any other entity which provided funds to pay costs of construction or betterment of Interceptor. b. Municipality did not receive any federal grants to pay costs of construction or betterment of the Interceptor. c. Municipality has made payment in full for all labor, materials, machinery, fixtures or tools furnished within 120 days immediately preceding the date of this Agreement in connection with construction, alteration, or repair of the Interceptor. - 9. - d. Municipality owns the Interceptor free and dear of any and all claims by other municipalities or entities. Section 6. MAINTENANCE AND OPERATION PAYMENT. It was the intent of the parties to this Agreement to have conveyed the Interceptor and property rights described in Exhibit A hereto on January 1, 1990. However, such conveyance has been delayed due to ongoing litigation involving the parties to this agreement and the City of Hilltop. The Council agrees to make the additional payment described in this section in recognition of the parties' intention to convey ownership of the Interceptor on January 1, 1990. In addition to the acquisition price stated in Section 4 of this Agreement, Council will pay to Municipality the sum of $26,903.35 for the Municipality's maintenance and operation of the Interceptor during the period January 1, 1990 through December 31, 1995. The Municipality agrees that the amount set forth above for maintenance and operation represents full and complete payment by the Council for all costs incurred by the Municipality in maintaining and operating the Interceptor during the period January 1, 1990 through December 31, 1995. The Municipality agrees that it will indemnify and hold harmless the Council, its board members, officers, employees, agents, predecessors, and successors from and against all claims, damages, losses, and expenses, including without limitation attorney's fees, arising out of or resulting from (1) the Municipality's maintenance and operation of the Interceptor during the period January 1, 1990 through December 31, 1995, and (2) claims by any other municipality or entity of ownership of, or rights of any nature in, the Interceptor. Section 7. RETURN OF INTERCEPTOR. The Council agrees to reconvey to the Municipality and the Municipality agrees to accept the Interceptor or any part of it when the Council determines it is no longer needed for the metropolitan disposal system. Upon the date of any such reconveyance, the Municipality shall become obligated to pay to the Council an amount equal to the amount the Council has paid to Municipality for the Interceptor, i.e. $330,413.72, minus depreciation of the Interceptor at one and one-half percent (1-1/2%) per year until the Interceptor has been fury depreciated over an eighty year life period of the Interceptor; provided that if the Municipality is entitled to additional credit which has not yet been allowed by the Council, the Municipality shall not be required to pay such amount to the Council in cash to the extent that the Municipality's credit not yet allowed can be reduced by the amount owed to the Council. If the Council determines to reconvey the Interceptor pursuant to this section, the Council will reconvey and the Municipality agrees to accept the Interceptor in "as is" condition, i.e., the condition the Interceptor is in as of the date of the deed or other instrument reconveying the Interceptor. Ail costs for repairs tO the Interceptor will be the responsibility of and borne by the Municipality after the reconveyance. - :3 - Section 8. EFFECTIVE DATE. This agreement is effective on the date on which the last signatory executes the agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers on the dates set forth below. CITY OF COLUMBIA HEIGHTS Date: By: Title: Date: By: Title: METROPOLITAN COUNCIL Date: By: Regional Administrator - 4 - EXHIBIT A The City of Columbia Heights sewer from its connections with the City of Hilltop on 47th-1/2 Avenue at Monroe Street northerly and thence southwesterly to intersect with Commission interceptor 4- FR-440 at 2nd Street and 45th Avenue, 00000000000~~ ~0000000000~~ 00000 00000 00000 00000 00000 00000 C ~z r-o CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER'S  OTHER BUSINESS CITY MANAGER'S APPROVAL NO: , /~ .A ITEM: bIEMBERSHIP DUES IN NORTH METRO MAYORS BY: MARK A. WINSON BY:~/~ NO: , · Attached is a billing statement for the 1996 membership dues to the North Metro Mayors Association in the amount of $10,672. The 1995 dues schedule amounted to $11,766. I would recommend highly continuing our participation in the North Metro Mayors Association. NMMAhas been instrumental in bringing to light the issues associated with housing problems in the inter=ring and northern suburbs. The organization was originally organized to address transportation funding disparities int he northern suburbs. The Mayor and City Manager actively participate in the association and serve on its legislative committee. We will keep you apprised of the work of this committee and others that have a direct impact on our community. RECOMMENDED MOTION: Move to authorize the payment of $10,672 to the North Metro Mayors Association for payment of the City's 1996 membership dues. COUNCIL ACTION: NORTH METRO MAYORS ASSOCIATION BILL TO: Mr. Pat Hentges City Manager 590 40th Avenue NE Columbia Heights, MN 55421 , DATE INVOICE # 12/21/95 9500027 DESCRIPTION AMOUNT 1996 North Metro Mayors Association Dues SUBTOTAL 10,672.00 10,672.00 Please remit payment to: North Metro Mayors Association TOTAL 10,672.00 8525 EDINBROOK CROSSING, 5UIT£ 5, BROOKLYN PARK, MINNESOTA 55443 TELEPHONE 612-493-5! t5 FAX 612-424-! CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER_ NO: 7' OTHER BUSINESS Planning and Zoning, AP~R~V~AL. f/ ITEM: Appeals ~ ~ ~)-- lO) BY: Tins Goodroad~ BY: ~ NO: Lynde Investment DATE: March 7, 1996 The Planning and Zoning Commission reviewed the appeal request of the City Council's decision to revoke the rental licenses for the multiple dwellings at various addresses within the City. The owner, in his appeal application, claims that the code violations are substantially completed and that the compliance orders fall outside of the authority of this ordinance. This issue with Lynde Investment began at the first City Council meeting in January of 1996 when the City Council gave Lynde Investment thirty (30) days to make repairs and pay the fines on eight properties. After that thirty days, the City Council revoked the licenses after a public hearing based on the fact that not enough work was completed. The Planning and Zoning Commission reviewed all of the cases and the backround information from the Fire Department for each address. A summary of each property is enclosed which itemizes what is left to complete. In addition to this, please review a memo from Assistant Fire Chief DeMars regarding total outstanding fees for each property and a memo from Inspector Matt Field regarding requirements for solid core doors. At the meeting, at least fifteen tenants from these properties spoke of their concerns over the revocation. Please refer to this City Council letter as an overview for each case. The information that I list for each property on which the Planning and Zoning Commission ~ade their recommendation will be listed in the following City Council letters for each individual address. COUNCIL ACTION: ccag0396.no7 Date FIklNG FEE:'$ 25.00 2/14/96 BUILDING INSPECTION DEPARTMENT BOARD OF APPEALS APPLICATION FOR HEARING ADDRESS OF PROPERTY 4060 4th St. N.E. LEGAL DESCRIPTION Owner Name Lynde Investments Appellants John W. Tackett, Attorney for Name LyDde Tnve~%m~ntn Address 9801 Oak Ridge itt., Minne~onka Address 142'2 we~t T,~>~ n~_: ~qpn_ Mpls Phone 55303 (612) Phone 55408 (612) R21-n52R STATEMENT:, It is requested that the Columbia'Heights APpeals Board schedule a hearing on an appeal from the dec~s)on of the Building Inspection Department to: Revocation of rental lic~ns~ This appeal is based on the followin9 factors: nature of 'A~pel lant hn W. Tackett. Atty. for Lynde Investments ,. i ved by: l~Io~qE: ((512) 821-05:28 JOHN W. TACKETT Attorney At Law 1422 WEST LAKE STREET SUITE 320, RAINBOW BLDG. MINNEAPOLIS, MN 55408 FAX:(612) 827-1323 February 15, 1996 Tina Goo&oad Zoning Administrator 590 40th Ave. N.E. Cohlmbia Heights, MN 55421-3878 Re: Notice of Appeal of Compliance Orders/License Revocation Dear Ms. Goodroad: Pursuant to your request, enclosed please find the appeal and application for hearing form on the following properties: -4060 4th St.; -4100 4th St. NE; -4120 4th St. NE; -4425 University Ave. NE; -4433 University Ave. NE; -4441 University Ave. NE; -4707 University Ave. NE; and -4715 University Ave. NE. You will also find a check from my office in the amount of $200.00 for the filing fee on the eight properties, you informed me that it would be fine to mail the copies today, although they may not arrive at your office by Friday, February 16, as you originally requested. We base this appeal on our belief that the Compliance Orders are based upon erroneous interpretations of the ordinance or upon a misstatement or mistake of fact. It is my understanding that the date set for the hearing is March 6, 1996 at 7:00 p.m Thank you for your consideration. W. Tackett Lynde Investments Mr. Benny Roman TO: FROM: SUB/ECT: DATE: MS. TINA GOODROAD LOWEI~I~ DEMARS, ASST. FIRE CI-11F~F LYNDE INVESTMENT APPEAL FEBRUARY 28, 1996 RE-INSPECTION FEES ARE CHARGED WHEN ALL PREVIOUSLY CITED CODE VIOLATIONS'HAVE NOT BEEN CORRECTED BY THE SCHEDULED RE-INSPECTION DATE. RE-INSPECTION FEES APE ALSO ASSESSED FOR REVOCATION HEARING POSTING NOTICES, AND REVOCATION HEARINGS TO COVER THE COSTS ASSOCIATED WITH THE ABOVE PROCESSES WHICH ARE OVER AND ABOVE NORMAL PROCEDURES. THE FOLLOWING LYNDE INVESTMENT PROPERTIES HAVE OUTSTANDING RE- INSPECTION FEES DUE: 4060 4TH STREET 4100 4TH STREET 4120 4TH STREET 4425 UNIVERSITY AVE 4433 UNIVERSITY AVE 4441 UNIVERSITY AVE 4707 UNIVERSITY AVE 4715 UNIVERSITY AVE $300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 RE-INSPECTIONS/POSTINGS AT EACH BUILDING TOOK PLACE ON: OCTOBER 12, 1995 ........ RE-INSPECTION NOVEMBER 27, 1995 ....... RE-INSPECTION DECEMBER 29, 1995 ....... HEARING POSTING/MAILING JANUARY 3, 1996 ......... RE-INSPECTION JANUARY 12, 1996 ........ REVOCATION HEARING FEBRUARY 12, 1996 ....... RE-INSPECTION DURING THESE RE-INSPECTIONS, ALL PREVIOUSLY CIT-ED VIOLATIONS HAD NOT BEEN CORRECTED. SHOULD YOU NEED FURTHER INFORMATION, PLEASE CONTACT ME. Columbia Heights Fire Department To: From: Subject: Date: Tina Goodroad, Community Development Director Matthew Field, Fire Inspector Corridor Requirement March 1, 1996 For the past ten years, the Fire Department has required that all damaged corridor doors be replaced with solid core doors not less than 1-3/4" thick. This policy was enforced on Complaint, Housing Maintenance Code, and Fire Code Inspections. On August 23, 1993, the State adopted the 1991 Uniform Fire Code and that information regarding the corridor areas was related to the City Inspectors in a class given by the State Fire Marshal in the spring of 1994. During the class, a discussion was started to see if individual cities should continue on with the current door replacement policy, or require all corridors to meet the Uniform Fire Code. The Fire Marshal in charge of the class addressed the issue and said that all corridors would have to meet code by August 23, 1996. On annual inspections for the year of 1994, building owners were verbally advised of the change. Many of the larger complexes had akeady been inspected for their 1994 license when the new information was given to the inspectors. - At the start of the 1995 inspection process, all owners were notified in writing about the code enforcement change. The change was also a topic of discussion at ail the Landlord Meetings and Crime-Free Housing Meetings in 1995. At the 1995 license inspection, all owners or managers were alerted again to the requirements, and were told to contact the Fire Department with their plans. All doors were addressed in the violation letters as a 45-day item unless owners contacted the Fire Department and made arrangements for extensions to complete all work. To date, approximately 90% of the apartment buildings comply with the corridor requirement or are in the process of the door replacement. 96-56 CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: ~TEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: '~ OTHER BUSINESS Pl'anning and Zoning AP~ROVA~ ITEM: Appeal, Lynde Investment_ ~ BY: Tina Goodroad ~ BY:. -',. c. , NO: Case ~9603-14, 4060 N.E. 4th Street DATE: March 7, 1996 Outstanding code violations for this building as of February 12, 1996 are as follows: 1. Old hot water heater must be removed from the boiler room. 2. Shall install solid core, 1 3/4 inch doors with U.L. approved door closers and smoke seals on all apartment unit entryways prior to August 25, 1996. 3. Pay outstanding fees of $300.00. Discussion was held regarding these items. It was the concensus of the Commission that the water heater be removed from the boiler room as soon as possible, all outstanding fees be paid and that a reasonable plan of action regarding the installation of the solid core doors in each apartment unit giving a timeline for completion be submitted. They asked that the Fire Department verify these items. RECOMMENDED MOTION: Move to approve that the rental license revocation for 4060 N.E. 4th Street be overturned provided the water heater be removed from the boiler room, the outstanding license fees be paid and solid core, 1 3/4 inch doors with U.L. approved door closers and smoke seals be installed on all apartment unit entryways and the work verified by the Fire Department in a time frame as determined by the City Council. COLINCIL ACTION: ccag0396.no8 Code Section Insp Date Inspectton~ Ins~ctor ID/Name Follol Up Narrative of Inspector~lqndings Oate CITY ORDINANCE 11-27-1995 H,M,C.FOLLOtI-UP 2 17210 ~RHAN, QARY C Violation Details: THE FOLLOWING CODE VIOLATIONS RENAIN UNCORRECTED FROM THE INITIAL INSPECTION DATED 8-25-95: 01-04-1996 II...UNUSED/ABANDONED HOT#ATER HEATER' STORED IN BOILER ROO#~tST 14..,FIRE EXTINGUISHER HISSING IN LAUNDRY 1S...ALL UNIT O00RS OF 1lOLLS-CORE ~NSTRUCTION ~"r CORRECTIVE ACTIONS REQUIRED: .SHALL REMOVE OLD HOT#ATER HEATER FROg BOILER ROOM 14..SHALL ]NSTALL FIRE EXTINGUISHER IN LAUNDRY ROOM. SHALL NAVE A #INIMUH SIZE RATING OF 2A-IOBC JS..SHALL INSTALL SOLID CORE, I-~/4 INCH DOORS HITH U.L. RPPROVED DOOR CLOSERS ANO SHOKE SEALS ON ALL UNIT ENTRYNAYS PRIO TO AUGUST 25, 1996. CHRONOLOGICAL LOG PROPERTY ADDRESS: 4060 4TH STREET OWNER: LYNDE INVESTMENTS TOTAL TIME ELAPSED: 126 DAYS AUGUST 25, 1995 .... INITIAL INSPECTION PERFORMED (15 VIOLATIONS) AUGUST 29, 1995 .... OWNER NOTIFIED OF CODE VIOLATIONS TENANTS NOTIFIED OF CODE VIOLATIONS OCTOBER 12, 1995.....RE-INSPECTION PERFORMED. (15 OF 15 VIOLS. REMAIN) NOTE: 48 DAYS .... NOTHING DONE OC]'OBER 18, 1995 .... OWNER NOTIFIED OF REMAINING VIOLATIONS OWNER NOTIFIED OF POS SIBLE REVOCATION HEARING RE-INSPECTION FEE ASSESSED $50.00 NO\."EMBER 27. 1995 .... RE-INSPECTION PERFORMED. (3 OF 15 VIOL. REMAIN) RE-INSPECTION FEE OF $50.00 OUTSTANDING NOVEMBER 30, 1995 .... OWNER NOTIFIED OF REMAINING VIOLATIONS OWNER NOTIFIED OF POSS. REV. HEARING DATE RE-INSPECTION FEE ASSESSED $50.00 DECEMBER 29, 1995 .... OWNER NOTI FlED OF REVOCATION HEARING DATE/TIME TENANTS NOTIFIED OF REV. HEARING DATE STRUCTURE POSTED W/REV. HEARING NOTICE .REV. HEARING POSTING FEE ASSESSED $50.00 JANUARY 3, 1995 .... FINAL RE-INSPECTION PERFORMED RE-INSPECTION FEES OF $150.00 REMAINS UNPAID CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: 'W OTHER BUSINESS Planning and Zoning AP~RO. VAL ~q ITEM: Appeal, Lynde Investment_,,~,, :' ~,,) BY: Tins Goodroa~ BY:.~ NO: Case ~9603-15, 4100 N.E. 4th ST. DATE: March 7, 1996 The outstanding code violations for 4100 N.E. 4th Street are as follows: 1. Entire apartment unit ~3 past due for complete redecorating. 2. Shall replace all apartment unit entry doors with 1 3/4 inch solid core doors with U.L. approved closers and smoke seals. Closers shall be able to close and latch doors. 3. Pay outstanding fees of $300.00. Discussion was held regarding these items. Mr. Tackett, attorney representing the owners, stated that the unit had been painted. It was the concensus of the Commission that the owner should submit the outstanding overdue fees as well as a reasonable plan of action regarding the installation of the solid core doors in each apartment unit giving a timeline for completion. They also asked that the Fi~e Department verify the completion of the painting of the unit. Inspector Field stated that the carpet also was old as the tenant in this unit has been there for quite some time and nothing had ever been updated or the carpet cleaned. RECOMMENDED MOTION: Move to approve that the rental license revocation for 4100 N.E. 4th Street be overturned provided painting of unit ~3 is verified by the Fire Department, the outstanding overdue re-inspection fees be paid and solid core, 1 3/4 inch doors with U.L. approved door closers and smoke seals be installed on all apartment unit entryways in a time frame as determined by the City Council. COUNCIL ACTION: ccag0396.no9 ~'~BER Ch i e f Co 1 umb i a Heights Fire Department CH Violations by Inspection From Date:01-03-1996 To Date:01-03-1995 Date:'01-04-1996 Violation Number Reslv? Follow-up Date Inspection Activity Warning Injunction Referred To Ltr Date Date O~ER ID: 30018 OWNER ORGANIZATION: LYNDE INVESTMENT CO. CONTACT NAME: SHAPIRO, ROBERT P, PROPERTY ID: 30020 PROPERTY NAME/DESC: 4100 4TH UNIT OCCUPANCY ID: 0 ORGANIZATION NAME: LYNDE INVESTMENT CO. INSPECTION DATE: 01-03J1996 INSPECTION TYPE: 94 H,W,C.FOLLOW-UP FINA OCCUP CONTACT: , START TIME: 1415 FINISH TIME: DATE/NEXT INSP: INSP DISTRICT: 307 PARCEL NUMBER: 7 35-30-24-31-0134 CITY ORDINANCE Viol, Code Section: Page {: 1 Ci.tati0n Number 1600 Violation Details : THE FOLLOWING CODE VIOLATIONS REMAIN UNCORRECTED FROM THE INITIAL INSPECTION DATED 8-25-95: 4,,.UNIT 3,.,ENTIRE UNIT PAST DUE FOR COWPLETE REDECORATIN0 /~r~' ff.''' 14..UNIT ENTRY DOORH OF HOLLOW-CORE CONSTRUCTION NEW VIOLATION 1-3-96: 1.,,FRONT ENTRY SECURITY DOOR WILL NOT LATCH AND LOCK CORRECTIVE ACTIONS REQUIRED: 4,..UNIT 3,.,SHALL REDECORATE ENTIRE APARTMENT UNIT 14.,.SHALL REPLACE ALL UNIT ENTRY DOORS WITH I-3/4 INCH SOLID CORE DOORS WITH U.L. APPROVED DOOR CLOSERS AND SMOKE SEALS, CLOSERS SHALL BE ABLE TO CLOHE AND LATCH DOOR. NEW VIOLATION 1-3-96: I,.,SHALL REPAIR/REPLACE FRONT ENTRY SECURITY DOOR TO LATCH AND LOCK CHRONOLOGICAL LOG PROPERTY ADDRESS: 4100 4TH STREET OWNER: LYNDE m-VESTM S TOTAL TIME ELAPSED: 126 DAYS AUGUST 25, 1995 .... INITIAL INSPECTION PERFORMED (14 VIOLATIONS) AUGUST 29, 1995 .... OWNER NOTIFIED OF CODE VIOLATIONS TENANTS NOTIFIED OF CODE VIOLATIONS OCTOBER 12, 1995 .... RE-INSPECTION PERFORMED. (14 OF 14 VIOLS. REMAIN) · . NOTE:. ;48 DAYS .... NOTHING DONE OCTOBER i8,' i995.::i~'0WNER'NOTiFiED OF p~MAiNiNG VIOLATIONS · ~ _ -i??-. OWNER NOTIFIED oF POSSIBLE REVOCATION HEARING ~ . ~ ~ :.?-~ RE'INSPECTION FEE ASSESSED $50.00 NOVEMBER 27, 1995.'..:RE-INSPECTION PERFORMED. (3 OF 14 VIOL. REMAIN) RE-INSPECTION FEE OF $50.00 OUTSTANDING NOVEMBER 30, 1995 .... OWNER NOTIFIED OF REMAINING VIOLATIONS OWNER NOTIFIED OF POS S. REV. HEARING DATE RE-INSPECTION FEE ASSESSED $50.00 ? DECEMB ER 29, 1995 .... OSVNER NOTIFIED OF REVOCATION HEARING DATE/TIME TENANTS NOTIFIED OF REV. HEARING DATE STRUCTURE POSTED W/REV. HEARING NOTICE REV. HEARING POSTING FEE ASSESSED $50.00 JANUARY 3, 1995 .... FINAL RE-INSPECTION PERFORMED RE-INSPECTION FEES OF $150.00 REMAINS UNPAID CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: ~, 0THER BUSINESS Planning and Zoning AP .P~~ ITEM: Appeals, Lynde Investnl~nt ~) BY: Tina Goodroad ~/ BY: NO: Case ~9603- , 0 N.E. 4th Street DATE: March 7, 1996 ~/~ Outstanding code violations at 4120 N.E. 4th Street as of February 12, 1996 are as follows: 1 In unit 201, the smoke detector is an old, unreliable Honeywell model. Replace. 2 In unit 201, paint on kitchen walls peeling; shall scrape and redecorate. 3 Old water heater stored in boiler room must be removed. 4 Replace leaking water heater. 5 Replace rotted gutters along north side of building. 6 Remove weed growth in all gutters. 7 Install solid core, 1 3/4 inch apartment entryway doors with U.L. approved door closers and smoke seals. 8. Replace missing fire alarm panel access key. 9. Pay outstanding re-inspection fees of $300.00. These items were discussed. Attorney Tackett, representing the owners, stated that the smoke detector in ~201 will be replaced, the kitchen in ~20! will be repainted, and the water heater will be removed from the boiler room. He stated that Mr. Rozman has had a plumber check the leaking water heater and will submit documentation as to the findings. Will replace if necessary. He stated that the gutters are to be repaired when weather permits as a contract has been obtained for the work and the weed growth will be addressed. The Commission requested the Fire Department to verify the completion of the above items and that the outstanding fees be paid as soon as possible. It was the concensus of the Commission that the owner submit a reasonable plan of action regarding the installation of the solid core doors in each apartment giving a time frame for completion. RECOMMENDED MOTION: Move to approve that the rental license revocation for 4120 N.E. 4th Street be overturned provided the smoke detector in unit ~201 is replaced, the painting of the kitchen in ~201 is completed, the water heater is removed from the boiler room, the leaking water heater is replaced, the gutters on the north side of the building are replaced and the weed growth removed from the rest of the gutters, all outstanding fees are paid, and that solid core 1 3/4 inch entryway doors are installed with U.L. approved closers and smoke seals in a time frame as determined by the City Council. COUNCIL ACTION: ccag0396.n10 ~R Chief Co 1 umb i a Date: 01-04-1996 Violation Number Reslv? OIUgER ID: 30018 PROPERTY ID: 30021 OCCUPANCY ID: 0 INSPECTION DATE: 01-03-t996 DATE/NEXT INSPi He i ght s Fi re Department CH Violations by 'Inspection From Date:01-03-1995 To Date:01-03-1996 (CH*AOI{ Follow-up Date Inspection Activity O~ER ORGANIZATION: LYNDE INVESTNENT CO, PROPERTY NANE/DESC: 4120 4TH Il UNIT ORGANIZATION NAME: INSPECTION TYPE: INSP DISTRICT: LYNDE INVESTMENT CO. 94 H.M.C.FOLLOW-UP FINA 3O7 Page {: 1 Warning Injunction Citation Referred To Ltr Date Date Number CONTACT NAME: SHAPIRO, ROBERT P. OCCUP CONTACT: , START TIME: 1415 FINISH TIME: PARCEL NUMBER: ? 35-30-24-24-0182 t600 5 CITY ORDINANCE Viol. Code Section: Violation Details : THE FOLLOWING CODE VIOLATIONS RENAIN UNCORRECTED FRON THE INITIAL INSPECTION DATED 8-25-95: IO,,UNIT 201.,HNOKE DETECTOR OLD, UNRELIABLE HONEYWELL WODEL ~:~. ..---~'I1,,UNIT 201,,KITCHEN WALL PAINT , 12,,UNIT 201.,KITCHEN LIOHT FIXTURE MISSINO OLOBE~ ~c~T.?....~i6...OLD HOTWATER HEATER STORED IN BOILER ROON ..~c~.-~- ~IT.,,HOTWATER HEATER LEAKINO--~k'l'IEl.~.ff,~44~¢ .~-- 22,,,OUTTERS ROTTED OUT ALONG NORTH SIDE OF BUILDINO~]~21~'- / 25..,WEED ORO~H IN GUTTERS~i~Ck"~ /'26...ALL UNIT DOORS OF'HOLLdW~RE CONSTRUCTI~ /27,.,ALL UNIT DOORS NISSINO CLOSERS ./ 28,..ALL UNIT DOORS NISSING SNOKE NEW VIOLATION NOTEi~: · 1...FIRE ALARW PANEL ACCESS KEY WISSING ~ CORRECTIVE ACTIONS REQUIRED: 9,,.UNIT 201,,,SHALL REPLACE SNOKE DETECTOR IO,,UNIT 201.,.SHALL SCRAPE AND REDECORATE KITCHEN WALLS II,,UNIT 20I.,.SHALL INSTALL GLOBE ON KITCHEN LIGHT FIXTURE ,fill/ CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: '~ OTHER BUSINESS Planning and Zoning APPROVAL _ ITEM: Appeals, Lynde Investment ~)~, ~' BY: Tins Goodroad~ NO: Case ~9603-17, 4425 University Ave. DATE: March 7, 1996 Outstanding code violations as of February 12, 1996 are as follows: 1. In unit ~3, the kitchen countertops are damaged, replace. 2. Replace door closers with a U.L. approved closer on all secondary doors for units ~101, 102, 103, 104, 201, 201, 203, 204. 3. Replace cracked glass in living room window and kitchen window of unit ~204. 4. Pay outstanding fees totaling $300.00. These items were discussed. Attorney Tacket, representing the owner, stated that the countertop in ~3 had some gashes in it, too expense to replace. Inspector Field stated that bare wood was showing and that it was not a cleanable surface. He suggested that the gashes be filled with an appropriate substance. Attorney Tacket stated that the window repairs were ordered to be completed in The Commission requested the Fire Department to verify the completion of the above items and that the outstanding fees be paid as soon as possible. It was the concensus of the Commission that the owner submit a reasonable plan of action regarding the installation of the solid core doors in each apartment giving a time frame for completion. RECOMMENDED MOTION: Move to approve that the rental license revocation for 4425 University Avenue be overturned provided the work outlined above is completed and verified by the Fire Department, all fees are paid and that 1 3/4 inch solid core entryway doors are installed to each unit with U.L. approved closers and smoke seals in a time frame as determined by the City Council. COUNCIL ACTION: ccag0396.nll PROBER Ch i e f Co 1 nmb i a Date: 01-04-1996 {CH*AOI) Violation Pollo~-up Number Reslv? Date Heights Fire Department CH Violations by Inspection From Date:01-03-1996 To Date:01-03-1996 Page {: 1 Inspection Activity warning Injunction Citation Referred To Ltr Date Date Number O~ER ID: 30018 O~ER ORGANIZATION: LYNDE INVESTWENT CO. CONTACT NAME: SHAPIRO, ROBERT P. PROPERTY ID: 30125 OCCUPANCY ID: 0 INSPECTION DATE: 01-03-1996 DATE/NEXT INSP: PROPERTY NANE/DESC: 4425 UNIVERSITY ORGANIZATION NAME: INSPECTION TYPE: INSP DISTRICT: 11 UNIT LYNDE INVESTWENT CO. 94 H.W.C.?OLLOW-UP FINA 305 OCCUP CONTACT: , HTART TIWE: 1415 FINISH TINE: ~ARCEL NUMBER: 7 35 30 24 21 0200 1600 01-03-1996 5 CITY ORDINANCE 12-14-1995 viol. Code Section: ,.~JS..UNIT 3...KITCHEN COUNTERTOPS DANAHEDN,~t'~)~- ..'"'ig..UNIT 103...SIDE ENTRY DOOR WlSSlNU U.L. APPROVED CLOSER ~..,20..UNIT 104...SIDE ENTRY DOOR WlSSIN8 U.L. APPROVED CLOHER ./22..UNIT 101...SIDE ENTRY DOOR WISSlNU U.L. APPROVED CLOSER ~/'25..UNIT 102...SIDE ENTRY DOOR WIHHINH U.L. APPROVED CLOSER -")27..UNIT 201...SIDE ENTRY DOOR WI$SINH U.L. APPROVED CLOSER ,//28..UNIT 202...SIDE ENTRY DOOR WIHHINH U.L. APPROVED CLOSER '-')}9..UNIT 203...SIDE ENTRY DOOR WlSSlNG U.L. APPROVED CLOSER -32..UNIT 204...SIDE ENTRY DOOR WISSlNG U.L. APPROVED CLOSER _Q '""-~34..UNIT 204...LIVING ROOM WINDOW DANAGED~.K~o ~----35..UNIT 204...KITCHEN WINDOW DANAHED Viotation Details : THE FOLLOWING VIOLATIONS REMAIN UNCORRECTED FROM THE INITIAL INSPECTION DATED 9-20-95: 9,,.RAIN GUTTERS FOLLOFDEBRIS~m,*~STORN~iNDOWOFF OFTRACm~x~' --':~'~ CORRECTIVE ACTIONS REQUIRED: 9...SHALL CLEAN DEBRIS FROM RAIN GUTTERS ll..UNtT 2...SHALL REPAIR/REPLACE ENTRY DOOR HO IT WILL CLOSE AND LATCH 14..UNIT 3...SHALL REPAIR/REPLACE KITCHEN STORM WlNDO~ 15..UNIT 3...SHALL REPLACE DAMAGED KITCHEN COUNTERTOPH CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: '~ OTHER BUSINESS Planning and Zoning APPROVAL ITEM: Appeals, Lynde Investments, c, 7) BY: Tins Goodroad~ BY: ~ NO: Case ~9603-18, 4433 University Ave. DATE: March 8, 1996 Outstanding code violations as of February 12, 1996 are as follows: 1. Unit ~1, smoke detector disconnected, found on top of refrigerator. 2. Unit ~2, smoke detector hanging by wires. 3. Must install solid core 1 3/4 inch entryway apartment doors with U.L. approved closers and smoke seals. 4. Pay outstanding fees of $300.00. The liability of not having workable smoke detectors in each unit was discussed. It was explained to the owner, that there was a form that was mailed with the annual license applications for the owner to use to have the tenants verify that the smoke detector is in workable condition. With that signed by the tenant, if the smoke detector is dismantled or not in working condition due to the tenants actions, the tenant could be cited. The owner was encouraged to obtain additional forms from the Fire Department and obtain the tenants signatures after the smoke detectors were reconnected. The Commission requested the Fire Department to assure that the owner received additional smoke detector forms. They also stated that the outstanding fees must be paid. It was the concensus of the Commission that the owner submit a reasonable plan of action regarding the installation of the solid core doors in each apartment giving a time frame for completion. RECOMMENDED MOTION: Move to approve that the rental license revocation for 4433 University Avenue be overturned provided the items outlined above are completed, the outstanding fees are paid and that 1 3/4 inch solid core entryway doors are installed to each unit with U.L. approved closers and smoke seals in a time frame as determined by the City Council. COUNCIL ACTION: CCAG0396.N12 PROBER Chi e f Co 1 umb i a Date: 01-04-1996 Violation Number Reslv? OWNER ID: 30018 PROPERTY ID: 30126 OCCUPANCY ID: 0 INSPECTION DATE: 01-03-1996 DATE/NEXT INSP: Heights Fire Department CIt Violations by Inspection From Date:01-03-1996 To Date:01-03-1996 (CH*AO{) Follow-up Date Inspection Activity OWNER ORGANIZATION: LYNDE INVESTWENT CO. PROPERTY NANE/DESCi 4433 UNIVERHITY l] UNIT ORUANIZATION NANE: INSPECTION TYPE: INSP DISTRICT: LYNDE INVESTNENT CO, 94 H,N,C.FOLLOW-UP FINA 3O5 Warning Injunction Referred $o Ltr Date Date CONTACT NANE: HHAPIRO, ROBERT P. OCCUP CONTACT: , START TINE: 1415 FINISH TINE: PARCEL NUNBER: 7 35 30 24 21 0199 Page ~: 1 Citation Number 5 CITY ORDINANCE Viol. Code Section: Violation Details: THE FOLLOWING VIOLATIONS RENAIN UNCORRECTED FRON THE INITIAL INSPECTION DATED 9-20-95: ~ 4,.,ALL UNIT ENTRY DOORS DO NOT NEET CODE REQUIRENENTH~ 8..,UNIT 2,,,BATHROON WALLS AND CEILINH DANAHED~ 11,.UNIT 103,.,HALLWAY FLOOR TILES LOOSE, WATER DANAGED~ 13.,UNIT 102..,TUB SURFACE DANAHED~:)t)~~ 14..UN1T I02.,,BATHROON CEILING WATER DANAGED~G NEW VIOLATIONS NOTED 1-3-96: 1..,FRONT ENTRY SECURITY DOOR WILL NOT LATCH AND LOCK~;2D~'~ ~ 3...UNIT I...SNOKE DETECTOR DISCONNECTED. FOUND ON TOP OF REFRIGERATORlOff' CORRECTIVE ACTIONS REQUIRED: 3.,.SHALL INSTALL SOLID CORE DOORS WITH U,L, APPROVED CLOSERS AND SNOKE SEALS ON ALL UNIT ENTRY DOORS 6,.,UNIT 2.,,SHALL REPAIR, SAND SNOOTH AND PAINT BATHROON {ALLS AND CEILING 8...UNIT 103,.,SHALL REPLACE HALL{AY FLOOR COVERINH CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: 1TEMS FOR CONS I DERAT I ON ORIGINATING DEPT.: CITY MANAGER NO: ~, OTHER BUSINESS Planning and Zoning APPROVAL ITEM: Appeals, Lynde InvestmentT, C, ~) BY: Tins Soodroad~ BY: ~ NO: Case ~9603-19, 4441 University Ave. DATE: March 8, 1996 Outstanding code violations as of February 12, 1996 are as follows: 1. 2. 3. wires. 5. Entry doors' do not meet code requirements in Unit 1, 2, 3, 101, 201, 202. 6. Entry doors missing U.L. approved closers Unit ~103, 104, 203, 204. 7. Hallway side entry door does not meet code requirements Unit ~103, 104, 204. 8. $300.00 of outstanding fees owed. Stairwell and hallway paint deteriorated, repaint. Living room window damaged. Damaged stucco on south side of building. Unit ~102, smoke detector disarmed with plastic bag covering it and hanging by 203, The above items were discussed. Attorney Tackett, representing the owners, stated that the painting of the stairwells and hallways were being worked on, the living room window in Unit 103 was ordered, and the stucco repair will be done when weather permits. The Commission requested the Fire Department to verify completion of the above items and that the outstanding fees be paid as soon as possible. It was the concensus of the Commission that the owner submit a reasonable plan of action regarding the code compliance for all doors in each apartment giving a time frame for completion. RECOMMENDED MOTION: Move to approve that the rental license revocation for 4441 University be overturned provided the work outlined above is completed and verified by the Fire Department, all fees are paid and that all requirements regarding all doors in the building be brought into compliance within a time frame as determined by the City Council. COUNCIL ACTION: ccag0396.n13 PROBER Ch i e f Co 1 umb i a Date: 01-04-1996 Violation Number Restv? (CH*AO1) He igh't s Fire Department CH Violations by 'Inspection FrOm Date:Ol-03-1996 To Date:Ol-03-1996 Follow-up Date Inspection Activity Page #: 1 Warning Injunction Citation Referred To Ltr Date Date Number OWNER ID: 30018 OWNER ORGANIZATION: LYNDE INVESTMENT CO, CONTACT NAME: SHAPIRO, ROHERT P. PROPERTY ID: 30127 PROPERTY NAME/DESC: 4441'UNIVERSITY 11 UNIT OCCUPANCY ID: 0 ORGANIZATION NAME: LYNDE INVESTMENT CO, INSPECTION DATE: 01-03-1996 INSPECTION TYPE: 94 H.M,C,FOLLOW-UP FINA OCCUP CONTACT: , START TIME: 1415 FINISH TIME: 1600 DATE/NEXT INAP: INSP DISTRICT: 305 PARCEL NUMBER: ? 35 30 24 21 0201 5 CITY ORDINANCE Viol, CodeSection: Violation Details : THE FOLLOWING VIOLATIONS REMAIN UNCORRECTED FRON THE INITIAL INSPECTION DATED 9-20-95: 1, ,.DAMAGED WINDOW SCREEN, SOUTH SIDE" 2. ,.VOLUNTARY SCRUB GROWTH ALONG BUILDINO'Dc,,,.~- AND 3 .... STAIRWELL HALLWAY PAINT DETERIORATED~ ~5,, ,U~IT ~6,, .UNI$ 7,..UNIT 8,. ,UNIT 9., ,UNIT lO, .UNIT 12..UNIT 13. ,UNIT ~14, ,UNIT 15,,UNIT 16. ,UNIT I~.,UN1T 19. ,UNIT 20, ,UNIT 22, ,UNIT 23..UNIT 204,.,DOTH ENTRY ~OORS MISSlNO U,L, APPROVED CLOSER~ 24. ,UNIT 202., ,DOTH ENTRY DOORS DO NOT MEET CODE REQUIREMENTS ~ ~- ~ 26,,UNIT 201,..DOTH ENTRY DOORS DO NOT MEET CODE REQUIREMEN~ 28,.RAIN OUTTERS FULL OF DEBRIS~ 29 .DAMAGED STUCCO ON SOUTH SIDE OF BUILDING 1,.,ENTRY DOOR DOES NOT MEET CODE REQUIREMENTS'"{ 2,..ENTRY DOOR DOES NOT MEET CODE 3...ENTRY DOOR DOES NOT MEET CODE REQUIREMENTS. L) 3,,.BATHROOM CEILING DAMAGED..~)Ou~ IO1.,,ENTRY DOORS TO UNIT DO NOT MEET CODE REQUIRENENTS-{.'~'~ 102..,BATHROOM CEILINO DAMAOEDDt~a~: 103,..LIVINO ROOM WINDOW DAMAGE~---~f "~'--~t_--..' .:_J~6 I03,,,KITCHEN FLOOR COVERING DAMAOED~ 103,..BO~H ENTRY DOOR MISSING U,L, APPROVED CLOSER - 103,,.HALLWAY SIDE ENTRY DOOR ~OES MOT MEET CODE REQUIREMENTS 104,.,HALLWAY SIDE ENTRY DOOR DOES NOT MEET CODE REQUIREMENTS 104,.,BOTH ENTRY DOORS MISSING U,L. APPROVED CLOSERS 203..,BOTH ENTRY DOORS MISSING U.L, APPROVED CLOSERS 203,,,HALLWAY SIDE ENTRY DOOR DOES NOT MEET CODE REQUIREMENTS 204.,.KITCHEN FLOOR COVERINO DAMAOED~ 204,,.HALLWAY SIDE ENTRY DOOR DOES NOT MEET CODE REQUIREMENTS-~ Chief u mb i a Date: 01-04-1996 Violation Number Resl. v? (CH*A01) Hei~;ht s Fire Department CH Violations by Inspection From Date:01-03-1995 To Date:01-03-1996 Follow-up Date Inspection Activity Page }: 2 Warning Injunction Citation Referred To Ltr Date Date Number NEW VIOLATIONS 1-3-96: I.,,DRIVEWAY/PARKINO LOT UNPLOWED ~C.[t~ /2,,.UNIT 102.,,SNOKE DETECTOR DISARMED WITH PLASTIC CHIP BAO COVERINO AND HANGING BY WIRES U~'T l{~.~ CORRECTIVE ACTIONS REQUIRED: 1...SHALL REPAIR DAMAGED STUCCO ON SOUTH SIDE OF BUILDING 2,..SHALL REMOVE ALL VOLUNTARY SCRUB ORO~H FROM AROUND BUILDINO 3,,,SHALL CLEAN AND PAINT ALL STAIRWELLS, HALLWAYS AND COMMON AREAS 5.,,ALL UNIT ENTRY DOORS SHALL BE OF SOLID CORE CONSTRUCTION WITH U,L, APPROVED CLOSERS AND SMOKE SEALS 6,.,UNIT 3,,,SHALL REPAIR, SAND SMOOTH AND PAINT BATHROOM WALLS AND CEILING 7,..UNIT 102,,SHALL REPAIR, SAND SMOOTH AND PAINT BATHROOM CE1LINO 9.,,UNIT 103.,SffALL REPAIR/REPLACE LIVING ROOM WINDOW IO..UNIT 103,,SHALL REPLACE KITCHEN FLOOR COVERINO 12,.UNIT 204.,SHALL REPLACE KITCHEN FLOOR COVERING 15.,SHALL CLEAN RAIN OUTTERS OF ALL DEBRIS NEW VIOLATIONS 1-3-96: I,,,SHALL HAVE DRIVEWAY/PARKING AREA PLOWED 2,.,UNIT 102.,.SHALL REPLACE SMOKE DETECTOR CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: '~ 0THER BUSINESS Planning and Zoning AP P~ ~OV.AL~ ITEM: Appeals, Lynde Invest~n,t ~, ~ BY: Tins Goodroad~ BY: NO: Case ~9603-20, 4707 University Ave. DATE: March 8, 1996 ~'~/7~ Outstanding code violations as of February 12, 1996 are as follows: 1. Stairwell paint deteriorated, repaint. 2. Paint rear door, only primered. 3. All unit entry doors do not meet code requirements. Install solid core 1 3/4 inch entryway apartment doors with U.L. approved closers and smoke seals. 4. Pay all'outstanding fees totaling $300.00. Attorney Tackett, representing the owners, stated that the painting of the stairwells and rear door will be completed. The Commission requested the Fire Department to verify completion of the above items and that the outstanding fees be paid as soon as possible. It was the concensus of the Commission that the owner submit a reasonable plan of action regarding the installation of the solid core doors giving a time frame for completion. RECOMMENDED MOTION: Move to approve that the rental license revocation for 4707 University Avenue be overturned provided the work outlined above is completed and verified by the Fire Department, all fees are paid and that all requirements regarding the installation of the solid core doors are met within a time frame as determined by the City Council. COUNCIL ACTION: ccag0396.n14 PROBER Chi e f Co 1 umb i a Heights Fire Department CH Violations by Inspection From Date:01'-03-1996 To Date:01-03-1996 Date: 01-04-1996 Violation Number Reslv? (CH*A01) Follow-up Date Inspection Activity Page {: 1 Warning Injunction Citation Referred To Ltr Date Date Number OWNER ID: 30018 OWNER ORGANIZATION: LYNDE INVESTMENT CO. CONTACT NAME: SHAPIRO, ROBERT P. PROPERTY ID: 30134 PROPERTY NAME/DESC: 4707 UNIVERSITY 11 UNIT OCCUPANCY ID: 0 ORGANIZATION NAME: LYNDE INVESTMENT CO. OCCUP CONTACT: , INSPECTION DATE: 01-03-1996 INSPECTION TYPE: 94 H,M.C.FOLLOW-UP FINA START TINE: 1415 FINISH TINE: {600 DATE/NEXT INSP: INSP DISTRICT: 403 PARCEL NUMBER: R 26 30 24 31 0t04 01-03-I995 5 CITY ORDINANCE Viol. Code Section: Violation Details : THE FOLLOWING VIOLATIONS REMAIN UNCORRECTED FRON THE INITIAL INSPECTION DATED 9-20-95: .REAR DOOR ONLY PRIMERED~O~' '~ ~--- ~""'~'' -'-~ 4...VOLUNTARY SCRUB GROWTH AROUND PROPERTY -~",~ 0~¢ ~~ 5,.,RA. IN GUTTERS FULL OF DEBRIS~9~ 6...ALL UNIT ENTRY DOORS DO NOT MEET CODE REQUIREMENTS~ ~ 12.,UNIT 103,.,KITCHEN FLOOR COVERING DAMAGED~-- {3..UNIT {03.,,BATHROOM CEILING AND WALLS DETERIORATED. (REPAIRED, UNFINISHED)~q 14,,UNIT 102,..KITCHEN ~ALLS DAMAGED~ CORRECTIVE ACTIONS REQUIRED: 2,.,SHALL CLEAN, REPAIR AND PAINT STAIRWELLS, HALLWAYS AND ALL coMMoN AREAS 3...SHALL APPLY FINISH COAT TO PRIMERED REAR DOOR 4...SHALL REMOVE ALL VOLUNTARY SCRUB GROWTH FROM AROUND PROPERTY 5.,.SHALL CLEAN ALL RAIN GUTTERS OF DEBRIS 6,.,SHALL INSTALL SOLID CORE DOORS WITH U.L, APPROVED CLOSERS AND SNOKE SEALH ON ALL UNIT ENTRY DOORS CITY COUNCIL LETTER Meeting of: March 11, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: '~ OTHER BUSINESS Planning and Zoning APP~OVAL~ ITEM: Appeals, Lynde Investment '~ BY: Tins Goodroad~ BY: c./o_ NO: Case ~9603-21, 4715 University Ave. DATE: March 8, 1996 Outstanding code violations as of February 12, 1996 are as follows: 1. South side stucco deteriorated, repair. 2. Entry doors do not meet code requirements Units 1, 2, 3, 101, 102, 103, 104, 201, 202, 203, 204. Must install solid core 1 3/4 inch entryway apartment doors with U.L. closers and smoke seals. 3. Pay all outstanding fees totaling $300.00. Attorney Tackett, representing the owners, stated that the stucco repairs will be done in the Spring. The Commission requested that the Fire Department verify completion of the stucco repair and that the outstanding fees be paid as soon as possible. It was the concensus of the Commission that the owner submit a reasonable plan of action regarding the installation of the solid core doors giving a time frame for completion. RECOMMENDED MOTION: Move to approve that the rental license revocation for 4715 University Avenue be overturned provided the work outlined above is completed and verified by the Fire Department, all fees are paid and that all requirements regarding the installation of the solid core doors are met within a time frame as determined by the City Council. COUNCIL ACTION: CCAG0396.N15 PROBER Chief Columbia He i ght s Fi re Department CH Violations by'Inspection From Date:01-03-i996 To Date:01-03-1996 Date: 01-04-1996 Violation Number Reslv? Follow-up Date Inspection Activity {amine Referred To Ltr Date Page I: 1 Injundtion Citation uate Number OWNER ID: 30018 OHER ORGANIZATION: LYNDE INVESTNENT CO. CONTACT NANE: SHAPIRO, ROBERT P. PROPERTY ID: 30135 PROPERTY NANE/DESC: 4715 UNIVERSITY 11 UNIT OCCUPANCY ID: 0 ORUANIZATION NANE: LYNDE INVESTNENT CO. OCCUP CONTACT: , INSPECTION DATE: 01-03-1996 INSPECTION TYPE: 94 H.N.C.FOLLOW-UP FINA START TINE: 1415 FINISH TINE: 1600 DATE/NEXT INSP; INSP DIHTRICT: 403 PARCEL NUNBER: R 26 30 24 31 0105 5 CITY ORDINANCE Viol. Code Sect]on. ' ~.~'~ Violation Details : THE ~C~L~INH VIOLATIORS RBNAIN UffCORRECT~D FRON THE INITIAL INSPECTION DAT~C 9-20-9!: 2..,V~U},TARY SCRUB URO~H AROUND BUILDIN~ ~T(~ ~,..iT APP[.IRS THAT THE BUILDINH IH STILL SETTLINH ~,, .UNIT 203,. ,UNIT HAS HEAVY URINt ODOR, UNSANITAR~ 6,..UNITS 203, 204, 202, 201, 102, I01, 104, 103, 2, 2, 1, ENTRY DOORS DO NOT NEET CODE REQUIRENHTH ~ ~ ~ t 7...UNIT 203...BATHROON CEILING DANAHED~ ~ 8,..U~IT 203...BATHROON TILEH LOOSE~ 9...UNIT 203...KITCHEN LIHHT FIXTURE DAWAHB~ NEW VIOLATIONS t-2-96: ,.SWOKEDETECTOR DISARNED AND HANGINH BY WIRES CORRECTIVE ACTIONS REQUIRED: I...SHALL REPAIR DETERIORATED STUCCO bN SOUTH HIDE OF BUILDING 2.,.SHALL RENOVE ALL VOLUNTARY SCRUB GROWTH FRON PROPERTY 3...SHALL ARRANOE WITH CITY BUILDING INSPECTOR TO EXANINE THE SETTLING PROBLEN TO: FROM: DATE: RE: CITY OF COLUMBIA HEIGHTS MAYOR AND CITY COUNCIL MARK A. WlNSON, ACTING CITY MANAGER MARCH 8, 1996 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF MARCH 11, 1996 1) MINNESOTA FOOD SHARE March is Minnesota Food Share Month. SACA has provided a number of barrels in City Hall for donations of non- perishable foods. 2) 1995 SEWER TOTAL SEWER FLOW TO MCES Attached is the final report from MCES on total flows treated from Columbia Heights. The total is 95 % of the estimated flow, which will result in a credit to our 1998 billings under the current system. MCES is looking at different schemes for billing that would reduce the fluctuation in charges that occur under the current system. 3) MCES ANNUAL CAPITAL BUDGET AND CAPITAL IMPROVEMENT PLANS These reports have been received by the City and onr available in the office of the City Manager. 4) MN/DOT STATE WIDE TRANSPORTATION PLAN This report is available in the office of the City Manager. I will be attending a meeting at Anoka County Highway Department on March 12 to view a presentation on both Mn/DOT and Anoka County highway projects for this year. 5) COMMUNITY DEVELOPMENT DIRECTOR As you are aware, on February 14th and 15th, the Acting City Manager and the Assistant to the City Manager interviewed nine candidates for the position of Community Development Director. As a result, four finalist were selected and invited to a day of activities on Thursday, February 22. Second interviews with those finalists were conducted that day, and as a result, a conditional offer of employment was made to Ken Anderson. Ken currently serves as the Community Development Director for the City of Belle Plain. A formal offer of employment was recently made and accepted. Ken will begin as the Community Development Director effective March 25, 1996. 6) CONTRACT BUILDING INSPECTOR Please see the attached memo from Tim Goodroad on the arrangements that have been made with the Contract Building Inspector. 7) GREATER MINNEAPOLIS METROPOLITAN HOUSING CORPORATION Please see the attached letter from GMMHC in response to the City's request to be considered for this program. I will arrange for a meeting with Carolyn Olson later this month. 8) 1996 BACK TO THE PARKS PROGRAM Attached please find the proposed back to the Parks Program that has been prepared by the Recreation Dept. The program is fairly ambitions, but should generate a much higher appreciation of our parks and our community. All the costs will be covered out of existing budgets and donations. This is made possible by the high degree of cooperation CITY MANGER'S REPORT FOR CITY COUNCIL MEETING OF MARCH 11, 1996 Page 2 between departments in providing some of these programs. If you have questions about the program, please contact Randy QuMe. 9) NATIONAL SPORTS CENTER ICE ARENA/COLUMBIA ARENA Attached please find a report from Randy Qnale on the fast evolving issues on ice arenas. Randy has requested a meeting with Paul Erickson of the Minnesota Amateur Sports Commission, Fridley Recreation anti the School Districts in the two cities to further discuss the impact locally. You will see from Randy's report that it would not necessarily be a wise financial decision to purchase the Columbia Arena. 10) OIL DISTRIBUTOR Public Works is going to replace the damaged lid on the distributor so that it can be used this season. This will cost approximately $750. They will continue to try to locate a used distributor to replace the existing unit. 11) HEIGHTS PRIDE The first meeting of the Heights Pride Planning Committee was held on February 28. It was well attended and several new ideas were brought forth. Heights Pride will be held the week of May 13. The City Open House will be May 16, Town Meeting on May 17 and Clean Up Day and Picnic, along with several other events on May 18. More information will be forthcoming. The next planning sessions will March 13 and 27 at Murzyn Hall. 12) SCHOOL DISTRICT BROCHURE The Columbia Heights School District is planning on putting out a brochure highlighting their selection as one of the TOP 100 School Districts in the Country. They anticipate printing 5,000 brochures at a cost of $3,500. The brochures would be used through Realtors and other outlets to recruit new families to Columbia Heights. The City would be highlighted on at least one page of the six page brochure. The School District is looking to the City and businesses to share in the cost. 13) FISCAL DISPARITIES Please review the attached letter from Mayor E1 Tinklenberg of Blaine with regard to Fiscal Disparities. He makes several very good points as to the effect the loss of fiscal disparities would have on cities in the northern tier. You will note that the loss would have an extremely devastating effect on Columbia Heights. Metropolitan Council Working for the Region, Planning for the FUture Environmental Services February 14, 1996 Patrick Hentges City Manager City of Columbia Heights 590 - 40th Ave NE Columbia Heights, MN 55421-3878 Dear Mr. Hentges: The Metropolitan Council Environmental Services Division has completed the assignment of flows for 1995. The total flow for the city was measured to be 558 MG for 1995. The estimated flow for the city for 1995 was 585 MG. Thus, the Council will be crediting the city for the flow differential in the 1997 cost allocation. The final cost allocation information will be submitted to the city later this year. The estimated flow for the city in 1996 is 580 MG. Attached is a copy of a graph and table showing only metered flow, by month, for the city between the years 1992 and 1995. The Council will provide the city with more information throughout the year as it becomes available. If you have any questions in this regard, please call. Sincerely, Municipal Services Manager DSB:JLE 95END Attachment CC: Rick Packer, Metropolitan Council District 10 Lois Spear, Metropolitan Council Environmental Services 230 East Fifth Street St. Paul, Minnesota 55101-1633 (612) 222-8423 An Equal Opportunity Employer Fax 229-2183 TDD/TrY 229-3760 0 0 0 0 0 0 0 t..0 ~ 03 OJ of. ECONOMIC DEVELOPM~ AUTHORITY MEMBERS Sebe Heintz Richard Dustin Donald J. Murzyn, Jr. Pat Jindra Meg Jones Gary Peterson Bob Ruettimann .MEMO D~%T E TO: FROM RE: March 5, 1996 Mark Winson, A~ng City Manager Tina Go°droad~ INSPECTION SERVICE Mel Collova, Contract Building Inspector, started Monday, March 4, 1996 to fill the duties of the building inspector on a part-time basis. He will work at least 20 hours per week doing all plan reviews and inspections for the-City. This contract is separate from his contract with the city regarding the Medtronic mechanical/ plumbing plan review and inspections that he is'also doing.~ Mel will start out working Monday, Wednesday and Friday mornings and Tuesday and Thursday afternoons. As the building season prograsses his hours and days may adjust 'to fit t~e departments needs. We are all excited that he is here to help! 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2855 FAX (612) 782-2857 TDD (612) 782-2806 The City of Columbia yq'eights does not discriminate on the bosis of disability i~ employmc~ or the provision of services Equof Opportunity Employer THE GREATER MINNEAPOLIS METROPOLITAN HOUSING CORPORATION 514 Nicollet Mail, Suite 500 514 Nicollet Mall Minneapolis, Minnesota 55402 (612) $$9-0601 FAX: 339-0608 February 29, 1996 Mr. Mark A. Winson Acting City Manager City of Columbia Heights 590 - 40th Avenue Northeast Columbia Heights, MN 55421 Dear Mark: Our Board of Directors considered your request of February 5th, to expand our Single Family Homeownership Program and Housing Resource Center activities to Columbia Heights. Our Board eonsiderS..these programs important not only to Minneapolis, but to the suburban areas as well, and were pleased to receive your request. I have been directed to explore the possible expansion of these programs to your city, and to come back to them with a proposal for their consideration. Please let me know when you'would like to have further discussions on this opportunity. you may know, our annual luncheon is March 5th, and I will be on vacation after that, returning March 18th. I would suggest we set up a meeting March 21st, 22nd, or the following week. As Th. ar& you ~^ n,r your interest in Our programs, and I look forward to wot'ring with yoU and your staff in the future. Sincerely, Carolyn E, Olson President CC: Joseph Smrdevant, Mayor CITY OF COLUMBIA HEIGHTS Recreation Department TO: Mark Winson, Acting City Manager FROM: Randy Quale, Recreation Director DATE: March 7, 1996 SUBJECT: 1996 Back to the Parks Program Last year, the City Council authorized an additional $10,000.00 to be used in 1996 to encourage greater community and youth utilization of the parks during the summer months. This effort, dubbed "Back to the Parks" will be supervised by our new Recreation Program Coordinator (Mortice Nybeck), and will feature the following: SUMMER PLAY~ROUNDPRO~RAM- A free drop-in program will be held for children entering 1st through 5th grade from June 17 through August 9 (skipping the 4th of July holiday week). The playground program will be held on Mondays, Tuesdays, Thursdays and Fridays from 10:00 a.m. to Noon at the following park locations: Keyes; McKenna; Mathaire; Huset and Ostrander. One playground leader will work at each park and a variety of games, sports and crafts will be offered. The 1996 playground program greatly expands upon the program offered in 1995. In 1995, the playground program was held at only one park per day (Mondays at Keyes, Tuesdays at Mathaire, Wednesdays at McKenna, Thursdays at Ostrander and Fridays at Huset). In 1995 there were two playground staff, while in 1996 five playground staff will be hired. The budget for the summer playground program is as follows: Revenue - $ 0.00 Expenses - Staff Training - 5 staff ~ 20 hrs. ~ $6.75 per hr. Fringe Benefits 675.00 60.75 Playground Program - 5 staff ~ 70 hrs. @ $6.75 per hr. (7 wks.= 28 days @ 2.5 hrs. per day = 70 hrs.) Fringe Benefits 2,362.50 212.63 General Supplies - 5 parks @ $50.00 per park 250.00 Total Expenses - $3,060.88 Pla~roun~ Program Net Total - <$3,060.68> SPECIAL EVENT TRIPS - We will be teaming up with the Fridley Parks and Recreation Department to offer special event trips once a week during the summer (usually on Wednesday afternoons). A few of the trips planned include: Wild Mountain; Como Zoo; Gasoline Alley; Apple River; and a Twins game.' A registration fee will be charged to cover all expenses except part-time staff costs. In 1995, there was no special event trips program. The budget for the special event trips is as follows: Revenue - Event Registration Fees - 40 participants x 10 trips ~ $7.75 trip $3,100.00 Page - 2 Expenses - Staff - 5 staff ~ 60 hrs. @ $6.75 per hr. (10 trips = 10 days @ 6 hrs. per day = 60 hrs.) Fringe Event Participation Fees - 40 participants x 10 trips @ $4.00 per trip General Supplies - 10 trips @ $25.00 per trip Bus Fees - 10 trips 8 $120.00 per trip Total Expenses - S~eclal Event Trips Net Total - $2,025.00 182.25 1,600.00 250.00 1,200.00 $5,257.25 <$2,157.25> CAMP HEIGHTS - The 1996 Camp Heights program will expand to three parks in 1996, as opposed to only one park in 1995. Three sessions will be offered for children entering 1st through 5th grade from June 17 through August 9 (skipping the 4th of July holiday week). The Camp Heights program will be held on Mondays, Tuesdays, Thursdays and Fridays from 1:00 to 4:30 p.m. Sessions I and III (two week sessions) will be held at Huset and Mathaire, and Session II (three week session) will be held at Huset and McKenna. At least two camp leaders will work at each park and a variety of games, sports, trips to the library, and crafts will be offered. A registration fee will be charged; $22.00 per two week session, and $33.00 for the three week session. Participants may also register for all three sessions for $72.00. Camp Heights participants receive a T-shirt and may attend the Wednesday special event trips during their session at no additional charge. The budget for the Camp Heights program is as follows: Revenue - 50 participants @ $75.00 average $3,750.00 Expenses - Staff - 5 staff @ 112 hrs. 6 $6.75 per hr. (7 wks.= 28 days ~ 4 hrs. per day = 112 hrs.) Fringe Benefits $3,780.00 340.20 T-shirts - 50 @ $3.30 165.00 Arts & Crafts Supplies - 3 sessions @ $70.00 210.00 General Supplies - 3 sessions @ $100.00 300.00 Total Expenses - $4,795.20 Camp Heights Net Total - <$1,045.20> SAFETY CAMP - The first annual Safety Camp will be held on August 13 from 7:30 a.m. to 6:00 p.m. for children 7 to 10 years of age. The Recreation, Police, Fire and Public Works Departments are all working together to offer this very special program. Participants will learn about various safety issues such as electrical safety, 911, boating safety and railroad safety. There will also be a Safety Olympics, fun activities and snacks. Page - 3 The cost of the program will be only $10.00 per participant (as the majority of the expenses should be covered through business donations and a $5,000.00 grant from the Minnesota Recreation and Park Association (we should get the grant approval within the next month). Participants will also get a T-shirt. Camp (based on 100 participants) is aS follows: Revenue - Registration Fees - 100 ~ $10.00 Business Donations, Grants Total Revenue - Expenses - Staff - 1 Event Coordinator @ $10.35 @ 10 hrs. 5 Playground Leaders @ $6.75 ~ 10 hrs. 5 Police Officers ~ $13.50 ~ 10 hrs. 5 Fireman ~ $13.50 @ 10 hrs. 2 Parks ~ $13.50 @ 10 hrs. Speakers - Bus Transportation - Supplies - Napkins, plates, cups, etc. Entertainment - Closing Ceremony, family concert Food/Beverages - Snacks, Lunch and Dinner Advertisement - flyers Smoke Detectors - 100 detectors @ $6.00 Bike Helmets - 100 helmets @ $6.00 T-shirts - 120 shirts (staff and kids) @ $3.30/shirt Total Expenses - Safety CamD Net Total - The budget for the Safety $1,000.00 5,000.00 $6,000.00 $105.00 337.50 675.00 675.00 270.00 200 00 300 00 200 00 500 00 350 00 500 00 600 00 600.00 400.00 $5,712.50 $287.50 HUSET PARK EVENING FACILITY SUPERVISORS - An adult Facility Supervisor will be scheduled to work evenings at Huset Park this spring through fall whenever activities are scheduled at Huset. The Facility Supervisor will typically work Mondays through Fridays from 5:30 to 10:30 p.m., and will perform the following duties: open the Jefferson building and rest rooms; assist in the supervision of the adult and youth leagues; supervise usage of the park amenities; provide security for users of the park; check out recreation equipment to park users; supervise other recreation programs or facilities; and perform light maintenance as needed. The addition of a Facility Supervisor will greatly enhance our level of service at Huset Park. Plans are for two staff to be hired to cover the Facility Supervisor shifts. The budget for the Huset Park evening Facility Supervisors is as follows: Revenue - $0.00 Page - 4 Expenses - Staff - 2 staff @ 325 hrs. @ $7.50 per hr. (26 wks. @ 5 days/wk. = 130 days ~ 5 hrs/day = 650 hrs.) Fringe Total Expenses - Huset Park Evenin~ Facility Supervisor Net Total - $4,875.00 438.75 $5,313.75 <$5,313.75> SPORTS & ~AMES AND CREATIVE CRAFTS CAMPS - Two new specialty camps will be held for youth 6 to 11 years of age on August 15 & 16 at Huset Park. The Sports & Games Camp will be held from 9:00 a.m. to noon, and the Creative Crafts Camp will run from 1:00 to 4:00 p.m. Sports and Games Campers will participate in a variety of challenging sports and games such as softball, basketball, obstacle courses, relay races and water sports (we'll utilize the wading pool at Huset). The Creative Craft Campers will have the opportunity to develop a multitude of artistic skills through a variety of craft projects. The costs of the camps per participant are as follows: Sports & Games - $10.00; Creative Crafts - $15.00. The budget for the two specialty camp is as follows: Revenue - Registration Fees - 45 8 $10.00, 30 @ $15.00 $900.00 Expenses - Staff - 5 staff 8 26 hrs. ~ $6.75 per hr. Fringe $877.50 78.98 Craft Supplies - 200.00 Total Expenses - $1,156.48 Specialty CamD Net Total - <$256.~8> ARTS IN THE PARKS - A total of six entertainment programs will be scheduled this summer, primarily at the Huset Park bandshell.. The programs will feature a variety of entertainers such as a 50's/60's band, a country/western band, and an adult theater production. Concerts will usually be held on weeknights or Sunday afternoons. It is our hope to bring all ages of residents to our parks for these entertainment programs. In 1995 only one entertainment program was offered. The Recreation Department is currently working with Library staff, to offer joint entertainment programs later this year (in an effort to save some money!) The budget for the Arts in the Parks program is as follows: Revenue - Business Donations - $1,000.00 Expenses - 2 staff ~ 24 hrs. ~ $6.50 per hr. (6 events @ 4 hrs. per = 24 hrs.) Fringe 312.00 28.08 Entertainment Costs - 6 events ~ $350.00 $2,100.00 Total Expenses - $2,440.08 Arts in the Parks Net Total - <$1,4~0.08> Page - 5 The programs described in the previous four pages reflect a concerted effort by the Recreation Department to encourage people to come "Back to the Parks" I'm a firm believer in the saying, "If you program it, they will come!" I'm confident that the programs that we're offering this summer will be well received. Financially, the "Back to the Parks" programs are expected to take in $14,750.00. With expenses estimated at $27,736.00, the cost to the City will be $12,986.14. In the next month, the Recreation Department will be soliciting donations from community businesses to help offset some of the expenses of the "Back to the Parks" program. If the fund-raising effort is successful, the net cost to the City may be greatly reduced. Funding for the "Back to the Parks" program described above will come from the following sources: Business Donations/Grants (Account ~881) - $6,000.00 Recognition/Special Events (Account ~45050) - 10,000.00 Youth Program (Account ~45001) - 7,000.00 Adult Athletics (Account %45003) 2,000.00 Traveling Athletics (Account 945005) - 1,250.00 Project Pride (Account 9881) - 1,500.00 Total - $27,750.00 If you need any additional information on the "Back to the Parks" program, please feel free to give me a call. Resp~ ful~advised, C~ HEIGHTS Ran0fv O~±e Reckon Director RQ/rq AD14IN: BACKTOPARKS .14EM MEMO TO: FROM: DATE: SUBJECT: CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT Mark Winson, Acting City Manager Randy Quale, Recreation Director /~ March 7, 1996 National Sports Center Ice Arena Project On March 6, 1996 I attended a meeting at the National Sports Center (NSC) in Blaine concerning the construction of a four rink ice arena at the NSC by the Minnesota Amateur Sports Commission. What makes the NSC Arena project unique is that a number of local communities are considering making a financial commitment to the project. For $500,000.00 a community may buy in on a sheet of ice with the guarantee of receiving 2,080 hours of ice time (at an additional cost of $125.00 per hour). The participating communities would then achieve the benefit of their own ice arena for 1/4 the capital cost and 2/3 the annual responsibility to purchase ice time. On a closely related matter, Anoka County has informed us that they are no longer interested in operating/owning Columbia Arena. Anoka County has in fact offered Columbia Arena to the City of Columbia Heights or to any combination of cities and schools that would consider operating, purchasing, or otherwise acquiring the arena. It should be noted that Columbia Arena currently loses approximately $60,000.00 per year, and that doesn't include purchase costs and future upkeep (the refrigeration system will probably need a major renovation in the next 5 - 7 years). Anoka County has also approached the NSC regarding Columbia Arena. In the event the NSC Arena project becomes a reality, NSC has expressed an interest in operating Columbia Arena. However, NSC would only operate Columbia Arena only during the winter prime usage period of October 15 through March 15. The rest of the year, Columbia Arena would be "mothballed". NSC's rational for closing Columbia Arena down from March 15 through October 15 is twofold: 1) Columbia Arena is old and more expensive to maintain than the proposed NSC Arena. It would cost twice as much to maintain Columbia Arena as compared to the new NSC Arena ($80,000.00 vs. $40,000.00 per year per rink); and 2) The NSC Arena would have plenty of ice time available from March 15 through October 15, so there is no need to keep Columbia Arena open during the spring through fall (and spend additional money on staff and maintenance). In the event that the operation of Columbia Arena is assumed by the NSC, Columbia Heights residents that participate in the East River Hockey Association (ERHA) would be impacted. The ERHA would no longer have use of Columbia Arena from March 15 through October 15. They would then be forced to purchase ice time at other arenas (such as the NSC Arena) to run their spring through fall programs. The added time and distance to drive to alternate arenas would be a major inconvenience. There is also a possibility that the NSC would close down Columbia Arena at some point in the future. I believe that there is a proposal to add two more rinks at some point in the future to the four rink NSC Arena, thus making the Columbia Arena expendable. It is my understanding that the ERHA has been approached by the NSC to buy in on 10% of a rink. For $50,000.00 the ERHA would receive a guarantee of 208 hours of ice time (at an additional cost of $125.00 per hour). With the possibility of Columbia Arena being closed in the future, the ERHA may feel pressure to buy in on a NSC Arena rink so that they'll have indoor ice time on which they can depend. I wouldn't be surprised if the ERHA approached the City in the very near for financial assistance to buy in on a portion of a NSC Arena rink. If you require any additional information on this matter please contact me. ADMIN: ARENA. MEM 05/04/96 13:51 FAX 7855699 NSC ~001/010 March 1, 1996 TO: Marry Asleson, Lino Lakes Maurie Anderson, New Brighton Gerry Haffeman, Shoreview Jack Kirk, Fridley Sharon Legg, Coon Rapids Jay McCluskey, Spring Lake Park Yvonne Newman, Forest Lake Jim Peterson, Blaine Randy Qufle, Columbia Heights Mary Saarion, Moundsview Cindy Walsh, Arden Hills Facsimile: Facsimile: Facsimile: Facsimile: Facsimile: Facsimile: Facsimile: Facsimile: Fae.qimile: Facsimile: Facsimile: 784-7227 638-2135 490-4699 571-1287 754-9403 784-3638 464-4968 785-6156 782-2869 784-3462 633-7839 FROM: Paul D. Erickson, Executive Director Minnesota Amateur Sports Commission Update National Sports Center lee Complex - Marketing Committee Wednesday, March 6, 1996 · 4:00 p,m. You are invited to a meeting regarding the possible programs for the proposed four sheet icc arena at the National Sports Center in Blaine. Our goal is to identify the potential programs that c.ah be successfully marketed at the four sheet ice center. Following the last meeting we have compiled materials from numerous sources and have put together a draft first year scenario for your review. Attached is a proposed agenda and support materials for the meeting MINNESOTA AMATEUR SPORTS COMMISSION 1700 105th Avenue NE. Blaine, Minnesota 55449-4500 · 612/785-5630. fax 612/75~-5699 , tdd 612/£9 7-~385 AGENDA H. IH, IV, EXAMPLES OF PROGRAMS AT AREA ARENAS. PROPOSED PROGRAMS A. GROWTH/GIRLS' AND WOMEN'S ICE SPORTS 1. North Metro Girls' Hockey Programs a. 1995196 b. 1996197 c. 199712000 B, PARK AND RECREATION PROGRAMS 1, Public Skating 2, Learn to Skate 3. Senior Programs 4, Adult Hockey Leagues 5. BroombaI1 6. Boot Hockey 7. Other YOUTH HOCKEY PROGRAMS 1. Leagues 2. Practice 3. Camps D. FIGURE SKATING SCHOOL PROGRAMS 1. High School Varsity 2. Elementary School F. COLUMBIA USERS NSC/MASC PROGRAMS 1. Tournaments and Events 2. Leagues 3. Camps 4. Indoor Soccer FIRST YEAR SCENARIO - DRAFT 'o o o o I I I I I I I' x ~, o~ × -r .r. n" - North Metro Youth Assn. Rink Usage .lce..Hockey Associafio_n Coon Rapids Home Rink .(Hrs. Used) 900 Away Rink (Hrs. Used) 11'0 Add'l. Needed Hrs. 400 Blaine Centennial Spring Lake` Park 625 450 175 2OO 5O 100 Mounds View 600 400. 500 Imndale 300 300 300 Forest Lake ' Fridley Columbia Heights TOTAL 2,875 1,185 1,350 DRAFT WINTER (October NSC ICE CENTER Opening Year Scenario October 15, 1997 15-- March 15) 20 Weeks 4 Sheet 1 Sheet Winter Prime I. Girls Sports Net Increases High School & Local Association 5,200 1,600 1,300 400 II. Additional Local Association Needs 2AO0 600 1II. Figure Skating (25 hrs./week) 500 125 IV. Open Skating/Learn to Skate (10 hrs./week) (Mon. 6 - 7:45; Wed. 6 - 7:45; Fri. 6 - 7:45; Sat. 1- 2:45; Sun. 1- 2:45) 200 50 V. Short Track Speedskating (5 hrs./week) 100 25 VI. Park & Recreation Programs VI. MASC Events All American Girls' & Women's Hockey Tournament Holiday Tournament 512 128 TOTAL 5,312 1,328 Winter Non-Prime SPRING (March 15 I. Columbia Arena Users May 30) 10 Weeks 4 Sheet 1,800 hour goal 550 1 Sheet 41jO hourgoal 138 II, NSC Indoor Soccer 48 hrs,/week one rink 6 to 10 Mon. -Fri.; 8 a.m. - 10 p.m. Sat. - Sun. (Market to Mounds View, NSSA, Forest Lake, etc) [one additional dnk] 48O [4801 120 [120] .7 III. NSC Spring Hockey Leagues -- one rink equivalent [one additional rink] 480 [480] 120 [120] IV. Figure Skating 25 hrs./week 250 64 V. Open Skating + Learn to Skate 80 20 * VI. Short Track Speedskating 50 12 VII, Park & Recreation Programs VIII. MASC Events Spring Tournament 120 30 TOTAL 2,010 504 SUMMER (June, July & August) 13 Weeks 4 Sheet 1 Sheet I. Columbia Arena Users 1,100 hour goal 350 275 hour goal 88 II. MASC Events USA International Cup AAA (6 day - 336 hours) USA International Cup Open (5 Day - 270 hours) 606 151 III. Camps: Herb Brooks & Others 400 100 IV. Short Track Speedskating ? ? V. Public Skating/Learn to Skate ? ? VI. Figure Skating ? ? VII. Park & Recreation Programs ? ? VIII. MASC Events ? ? IX. NSC Summer Leagues ?. ? X. Local Association Caanps ? ? XI. Local High School Camps TOTAL ? ? 1,356 339 FALL (September 4 October !5) 6.5 Weeks I. Columbia Arena Users II. NSC Fall Leagues - hockey (2 rinks) 4 Sheet i Sheet 1,540 (}~o~ 385 350 88 900 200 IH. Hockey Association - In House Leagues (1 rink) 312 78 * IV. Figure Skating 150 38 V. Public Skating 50 12 * VI. Park & Recreation Programs ? ? VII. MASC Events ? ? TOTAL 1,717 416 Note: This draft was prepared by MASC & NSC staff as a hypothetical scenario. All deci- sions about program direction would be formulated cooperatively by the participating cities and the MASC. This draft provides a starting poim for discussion purposes. COUNTY OF ANOKA Office of the County Board of Commissioner~ 2100 GOVERNMENT CENTER 3rd Avenue · Anoka, Minnesota .5.5303-2265 (612) 323-5680 February 29, 1996 JIM A. KORDIAK County Commissioner District//4 Mr. Mark Winson Acting Manager, City of Columbia Heights 590 - 40th Avenue NE Columbia Heights, MN 55421 Dear Mark:' Subject: The Future of Columbia Arena ...... ::~?.'c~',, ~....~'~: :. .;:. ':'..~:~: ."-; :'+~..'.'.;;; '~i.:."": i~.': ~ ';,',;:-" .~7:,':¥'; ~...~!..:':..;~ '.'~:::,: '..; ..'i : '.'i; ~ :-,; .~':~ : ,;'. ,, ..:! ~ .~:,!~' .! : "As..you may be aWare,, theMinnesotaAmateur.Sports commigsion ~iS'~:woi~ki'ng ,~iti~'a vfiti~y'"0f i"(~i{J~~' ~h~l. sCh°0[ distri'~t~.':t°-deveiop~ a. four-sh'eet ice; arena .-'at-'the ~Nati0n~l~ spo~ts':.~ente'r i'n Bl~ir{~.' "The"deVei0'p~ent' o~ {hiS'project will have a major impact on Anoka County s future involvement with. Columbia Arena~ .-. :. -......~, ..:. ~ · ' As you may know, Columbia Arena is the only ice facility that Anoka County operates. Although Columbia is supported by county-wide tax revenue, the majority of ice time is used by schools and hockey associations in the southern part of the county. Several of the ice users at Columbia are now in diScussions with the Amateur Sports Commission about using the new four-sheet facility. This could potentially cause Columbia to lose customers and revenue. Several approaches are currently under consideration which would transfer ownership and/or operations of the Columbia facility to the Amateur Sports Commission. You can be ass[~red that one of the main issues the county board has identified will be that contracted users of Columbia Arena.continue, over a 3-4 year transition period, to have access to the same or equivalent ice time availability as is. currently the case at Columbia. Certainly, any change to the current operations of Columbia Arena is likely to have some affect upon its many users in the short term, and leaves uncertain the long-term availability of ice at the arena. I can also tell you that several county board members have, for quite some time, expressed a strong desire for Anoka County to remove itself from the management/ownership of ice programs at Columbia Arena and have co.nsldered~ both: public: and private ownership options. ...... · ............ '~ ' -':~-.:: :..'. ::~.~ ~' i: ..:' ":', :':.; ..... '~;'~ :~:~ ~' ."'-'; ".i.:~';'~.;.'.'. ' :, ~":'" '(~Ea'-c°'U.n~ W%ld.!i~e~to,:~ffe~'. c°lumi~ia Arena. to~you::or' to~ any c0mbiei~tion''~ 0~-'cities: and" %h°01s'ih,4t WOuld C°nside~o'perating, purchaSing;:.or otherwiseTficqUiring'the ~fir'ena~. consider these options as you discuss with each other and others the future of that facility. As ':ii: ~".i :. ;'.;' .~ ;..:? :-:.: :- ;: :~ FAX: 3aa-5682 Affirmative Aotion / Equal Opportunity Employer TDD/TTY: 323-5289 Cc :~lq-~. c ',; February 29, 1996 Page~ " Anoka County examines the issues, we are very much interested in answering your questions and receiving your input and suggestions on this matter. The time frames for reaching decisions are very short. It is our understanding that final decisions regarding the four-sheet ice arena will be made in March or early April of this year. It will be necessary to move very quickly to identify and' resolve issues regarding Columbia Arena. Thank you for your consideration of this matter. Sincerely, Jim Kordiak Anoka County Commissioner JK:Ip City of Blaine 9150 Central Avenue N.E., Blaine, Minnesota 55434-3499 February 26, 1996 Mark Winson Acting City Manager City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 (612) 784-6700 FAX (612) 785-6156 Dear Mark: The enclosed table was part of a fiscal disparities article-that appeared recently in the Minnesota Journal. The table provides a number of interesting, but mostly Unfavorable; comparisons betWeen our area and other.partS 'ofthe'region.-'-The:one'that,t'f0uiid most 'troubling 'v~as the column entitled '2 996 C-I without sharing". I believe this column reflects in a rather telling Way-what'the-future holds:':f61~iug:and our ability to provide quality services if the state is iuCcesSful'in moving'lOs~/1-goVcSmmefit ~0~'ard:gkeatei/relian5e' 0fi'the I05al"pr~oP~rt~'fax' and: :' · greater' emphasis! 6n competitiofi~: ~The~tr~_]'/h~i'~'th~it we ~ not go'~:-to-b~ able~ to' compeie: .::::'." Especially if; :as many of US 'suspect, there'are 'iricr¢hsihgl~"effectiveraids on'the fiscal disparities pool or the law itself in the future. The trends are'not getting better. In'spite of years of complaining about our C-I tax capacitY, we continue to develop in ways that only serve to make matters worse. Two of our fastest growing communities have C-I net tax capacities of less than $90 per person and our county average among cities over 5,000 is only $224 per person. If it wasn't for the City of Fridley, it would be only $175 per'person. Comparing that with the $326 per person average in Dakota County, or $399 per person average in Ramsey County, or $448 per person average in Hennepin County gives a pretty sobering picture of our future. As You well know, the picture would not get any brighter if we added a comparison of housing values. We cannot operate as if the disparities bill will protect us forever. Nor can we assume that we can simply continue to cut services and costs to make up for a lack of tax base without at some point harming our ability to attract the very kind of tax base growth we need. This is not just a city issue. The largest percentage' of the property tax and, therefore, the largest impact of our development pattem is bom.by the :schools-add ihe countY]. We need't0 Work t0getii~r to' ensure that we are creating'th~': heatthiesi,' Stronge~tl most: balanced-tax bi~tse' we:¥an'Wh~le we ~tili have the tax"base ~haring la~ i~place.::-: :'-'~ ~' :' i::: .' :' ', :-'- '. :.: · ::'--2,--'- ::" '-:"~': !-:':~ :-~ '~ .... :' In the past we have held various meetings ;where the school districts, 'Cities; townships,. and" county would get together to talk about'these issues. I-encourage that We begin doing that' again so that we can not only better assess the impact that external decisions are having on us, but also better tmderstand the cumulative effect that individual internal decisions are having and will have on our future. Anoka County Officials February 26, 1996 Page 2 I hope that over the next several weeks we can renew our discussion about establishing a fairly regular schedule of meetings for all local government in Anoka County. Obviously, our ability to be effective in our own areas of responsibility is to a large extent dependent upon how effective we are as a region. I think it's time we reaffirm that fact and start giving a practical' application to the interdependence we all know exists. E1 Tinklenberg Mayor CITY OF BLAINE cc: State Legislators representing Anoka County TABLE 2: PER CAPITA COMPARISONS FOR TAX-BASE SHARING# Community % change 1996 NTC 1996 C-I*** 1996 C-I 1971-96 1971-96 (Above 9,000 in 1996 Net gain with with without C-I growth C-I growth population) NTC**with or (loss) sharing sharing sharing with without sharing sharing sharing Andover A 12.46 % $ 77 $ 698 $166 $ 89 ~. $155 $ 77 Anoka A 12.45 77 699 328 251 252 174 Apple Valley ~ 4,58 35 789 222 187 194 160 Arden Hills le, -9.58 (118) 1,113 594 712 399 517 Blaine J, 4.34 27 652 325 298 305 278 Bloomington K -13.28 (211) 1,380 769 980 620 832 Brooklyn Center H -2.95 (24) 795 471 495 398 422 Brooklyn Park H. 5.23 36 721 335 299 305 269 Bumsville D -9.28 (105) 1,026 474 579 311 416 ! Champlin 14 22.14 110 608 166 56 152 42 I Chanhassen ~,I -0.57 (8) 1,362 474 482 440 447 Chaska H -7.18 (71) 916 423 494 370 441 Columbia Heic~hts A. 22.50 109 592 . ~6~ 154 . 223 114 Coon Rapids ~ 9.79 58 651 261 203 232 174 Cottage Grove ~ 14.82 79 611 225 146 153 74 Crystal R 17.03 88 608 259 170 223 135 Eagan .O -9.51 (110) 1,047 427 537 283 393 Eden Prairie H -11.72 (192) 1,450 523 715 372 565 Edina N -7.16 (131) 1,700 538 670 368 499 Fridley ~, -6.92 (70) 941 547 617 431 501 Golden Valley H -8.63 (125) 1,324 673 798 488 613 Ham Lake ~ 8.27 55 716 240 185 210 155 Hastings I~ 10.71 64 662 275 211 228 164 Hopkins N 0.65 6 954 447 441 296 290 Inver Grove Heights.~ 1.82 14 773 303 289 255 241 Lakeville.~ 3.07 24 797 239 215 194 171 Lino Lakes ~ 12.07 78 721 161 84 138 60 Little Canada I~ -2.11 (17) 809 353 370 312 329 Maple Grove I~, -0.25 (2) 835 273 275 225 227 Maplewood ~ -9.60 (106) 995 574 680 393 498 Mendota Heights ~ -7.06 (104) 1,375 410 514 334 438 Minneapolis ~ 1.17 10 888 502 491 370 360 Minnetonka N -11.11 (166) 1,331 496 663 451 618 Mound N 11.28 73 716 167 95 128 55 Mounds View ~, 9.95 58 644 300 242 283 225 New Brighton ~, 4.05 31 791 288 257 253 222 New Hope i,( 0.70 6 820 389 384 334 328 North St. Paul ~ 23.14 107 571 224 117 196 88 Oakdaie.~ 11.90 68 644 218 150 195 127 Plymouth IA -8.93 (120) 1,227 449 570 357 477 Prior Lake ~ 8.86 62 767 161 98 141 79 Ramsey ,~ 10.34 63 674 200 137 176 113 Richfield l~ 13.79 85 703 285 200 236 151 Robbinsdale ~ 19.34 101 625 244 143 212 110 Rosemount ~) -5.08 (52) 966 439 491 259 311 Roseville'~ -8.47 (110) 1,188 663 773 516 626 Saint Louis Park F~ -3.44 (38) 1,056 500 538 371 409 Saint Paul 1~ 16.00 93 675 358 265 255 162 Savage ~ 3.82 29 800 250 221 78 48 Shakopee ~ -11.96 (146) 1,073 618 764 537 682 Shoreview ~, 2.90 23 806 208 186 191 168 South St. Paul+~ 27.03 135 634 .314 179 176 41 Stillwater I,~ 1.37 11 776 306 295 260 249 Vadnais Heights I~ -4.11 (38) 885 349 387 315 352 West St. Paul ,~) 2.69 20 768 311 290 258 238 White Bear Lake ~ 10.01 61 672 256 195 231 170 White Bear Township 4.04 30 780 200 170 183 153 Woodbury ~,~ 0.13 1 1,006 248 246 174 173 # Population figures are Metropolitan Council estimates for 1971 and 1994. * The net gain or (loss) is the difference between the amount of tax base a community contributes to the sharing pool and the amount it receives back from the poot, ** NTC is total net tax capacity--a community's total valuation as computed for tax purposes--for taxes payable in 1996. This figure includes value in tax-increment finance districts, "* C-I is commercial-industrial net tax capacity. This figure includes value in tax-increment finance districts. + South St. Paul began contributing for the first time in 1992, as a result of a 1991 law change, its contribution was 40 percent of its C-I growth since the 1989 assessment year. MINNESOTA JOURNAL February20, 1996 7. CITY OF COLUMBIA HEIGHTS DATE: MARCH 5, 1995 TO: FROM: MARK WlNSON ACTING CITY MANAGER FINANCE DIRECTOR OPERATIONAL REPORT FEBRUARY 1996 DEPARTMENTAL GOALS: 1995 Audit,: The auditors started the final phase of the City audit on February 26th. everything is progressing very well and is well ahead of schedule. At this time 1997 Budget Process: Finance Department staff has started preparation for the 1997 budget process. The budget preparation manuals and instructions will be going out to Department and Division Heads on April 1, 1996, for their preliminary proposed department budget preparation. ISSUES, CONCERNS AND PROBLEMS: Continuing Problem: City_ Telephone Equipment: The telephone room that houses all of the City's telephone switching equipment is located directly under the Police Department garage. Over the years the floor in the garage has deteriorated significantly. With this deterioration, it was recently discovered that the water that melts off the police cars in the garage runs through the cracks in the garage floor and drips into the phone room below the garage. As there are several locations where the water drips into the phone room and these locations appear to vary from time to time, it is virtually impossible to protect the phone equipment. Currently, the Police Department has reduced usage of the garage; however, if the floor in the garage is not repaired, the City runs the risk of significant damage to 'telephone equipment that could easily amount to far more than the cost of repairing the garage floor. WE:dn 9603051 COLUMBIA HEIGHTS PUBLIC LIBRARY 820 - 40th AVENUE N. E. COLUMBIA HEIGHTS, MN 55421-2996 PHONE: (612) 782-2805 FAX: (612) 782-2804 II. III. TO: FROM: ~IBSECT: DATE: CITY OF COLUMBIA HEIGHTS Mark Winson, Acting City Manager M. Rebecca Loader, Library Director February operational report March 1, 1996 Significant Accomplishments A. The Friends met on 2/5 with six members present. B. The Board met on 2/6 with three members present. C. Senior Citizen Time drew 21 people on 2/14. Departmental Goals A. Jeanine participated in cable shoots on 2/1 and 2/29. B. Three page classes were held during the month: Gateway, mending, and circulation. C. Eight sessions of preschool storytime were held during the month of February with a total attendance of 248. D. Becky met with Dan Siebersma, the library's new representative from Baker and Taylor, on~2/12. ~ E. Marsha presented a program on book selection to the Headstart program on 2/13. F. Marilyn Gray was hired as a library supervisor substitute. She will'start training in. March. G. The annual report was turned in 2/13. H. The Economic Development Director candidates toured the library 2/22. I. Kelly and Marsha read at Valley View on 2/26 as a part of I LOVE TO. READ month. J. The first Family Nigh~ program was held 2/26 with l&in attendance. Local author David LaRochelle began the series and was well-received. Family Reading Club and Reading Railroad both started on 2/26. Ail full,time staff members participated in Employee Assistance Program training. L. Mo.-Becky·attended ~the first-Heights Pride.meetingon 2/28. Issues and Problems None JANUARY Circulation 1995 1996 ''LIBGIS 1995 1996. Adult 6135' 6091 Reference 2176 2950 Juvenile 4408 '4823 _Dir. A 372 398 10543 10914 Dir. B 80 67 Work days 24 25 Work days 24 25 recycled paper COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members Thomas M. Johnson, Chief of Police Operational Report, February, 1996 March 5, 1996 I. Events/Accomplishments Ao During the past month, our policy and review committee completed the review of our first three policies. They are the Written Directive System which will set up our policy manual, use of force--which is a critical directive for our officers, and the pursuit policy-- which is another high risk area. The committee is now working on the use of deadly force. The officers involved in this committee are doing an excellent job. Bo We continue to receive feedback in the form of returned surveys from the Heights Highpoints newsletter. We will look at all of the responses and put together an information synopsis of what we learned during the month of March. Sergeant Bob Jendro retired from the department in February after 32 years of service. We had a reception for Bob in the Police/Fire Training Room, which was very well attended. Bob will be missed, and we wish him well in his retirement. Our new CSO Judy Menth began work with us on February 14. Judy has been working with CSO Peterson learning the ropes. She catches on very quickly and is doing an excellent job. Judy was introduced to the Council at the February 26 meeting. During the month I addressed the Reserve Unit meeting at the invitation of Sergeant Roddy. It was a pleasure to meet each of these energetic volunteers and to answer questions they may have about me. I am sure we will work very well together and I look forward to this relationship. Captain Olson attended the Hilltop City Council meeting in order to answer their questions regarding our conduct and rental permit ordinances. The concept was well received by the Council, and they are working on their ordinances now. During the month all members of the department attended Corvel Managed Care training and Employee Assistance Program (EAP) training. The supervisors also attended alcohol and drug testing training. Each of the training sessions was very informative and well worth the time and effort. Mayor and City Council Page 2 March 5, 1996 Il. Projects/Goals The review committee, of which I am a part, is continuing to review the licensing ordinance and are making good progress. We have looked at the junk dealers section and suggested many revisions. We are looking into peddlers and pawn brokers next. I sent our performance objectives for February, 1996, to Acting City Manager Mark Winson. Everything that was due in February is well on the way to being accomplished or has already been accomplished. Skateboarding and graffiti alternatives will be reviewed at our March C.O.P. and sergeants meetings. During the past month I was honored to be asked to read to first graders at Highland Elementary. This is an excellent program where they ask guest local celebrities to come into school and read. This year's challenge was to read 6,000 books and they were well on their way when I was there. During the month we have completed evaluations of all officers and supervisors. I am pleased to report that overall the members of the department are doing an excellent job. We will do our best to continue this effort. After attending the Traffic Commission meeting February 5, 1996, I looked into the revising of the No Parking 2 AM to 6 AM ordinance. The issue raised was a business that was open until 4 AM and wanted customers to be able to park in front of their building. I have submitted a revised ordinance to the Traffic Commission, which we will review at the March meeting. During the' month Ralph Duray, Captain Olson, and I looked into alternatives available to upgrade our computer system. We were very pleased with the preliminary information we obtained. Anoka County has purchased a Stratus mainframe which is capable of holding our information also. The cities of Fridley and Blaine are also looking at sharing this system, which would give us access to their information and vice- versa. We are also looking at some laptops used by New Brighton Police which can double as MDT's. This would allow us to become a paperless police department. We are very excited about these prospects and will keep you informed as to what we learn. III. Issues/Problems I have received an eligibility list from the Civil Service Commission in order to hire two replacement officers. I will meet with the City Council on March 4 to lay out my plan for the next year. I will report on the outcome next month. At the time of this report the statistical information for the month of February was not yet complete. This information will be forwarded as soon as it is completed. TMJ:mld 96-094 CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: MARK A. WlNSON ACTING CITY MANAGER KATHY JEAN K. YOUNG ~(~ ASSISTANT CITY ENGINEER OPERATIONAL REPORT- FEBRUARY MARCH 6, 1996 SIGNIFICANT ACCOMPLISHMENTS General Responded to 67 Gopher State One-Call requests. Hazardous trees were removed from City-owned lot located behind 4200 Stinson Blvd. Crews chipped branches from storm damaged trees City-wide. Stre~ Constructed a box cover for the chip truck. Removed ice build up in streets and alleys. Removed four Civil Defense sirens from their poles. Opened catch basins City-wide. Trimmed storm damaged blvd. trees City-wide. Patched potholes City-wide as needed. Replaced Christmas banners with Columbia Heights banners. Mixed salt/sand two times. Put Dump Truck #99 into service. Responded to four sanding callouts. Sanded streets and alleys as needed. S&W Repaired broken watermain at 1214 43rd Ave. Cleared snow away from £rre hydrants City-wide. Assisted residents in thawing 16 frozen water services-stop box locations, etc. Televised 8" sanitary sewer line that is located on the west shore of Silver Lake. Repaired broken watermain at 3919 Arthur. Operational Report - February 1996 March 6, 1996 Page 2 Repaired hydrant at Huset East. Repaired 3/4" water service, frozen line at 4219 7th St. Constructed storage area in MSC basement., Repaired broken water main at 1439 40th Ave. Responded to 25 Gopher State One-Call requests. Shut off 44 delinquent water accounts. Installed three new meters. Repaired three meters. Park Constructed a storage area on the main floor of MSC. Repositioned a wall in the Assistant City Engineer's Office. Trimmed storm damaged trees in all parks. Repaired damage caused by frozen pipes at Gauvitte Park and Ostrander Park. Installed a window in the door for the Police Chief's Office. Maintained skating rinks as required. Closed skating rinks 2/23/96. Three employees attended Tm'f and Ornamental Care Seminar. Cleaned sidewalks as needed. Engineering Continued work on several projects as follows: Mill Street LaBelle Pond dredging Sidewalk and retaining walls at 44th Ave. Zone 1 Street Rehabilitation Program Alley construction - 37th Ave. to 38th Ave., west of Quincy St. 1996 Street Striping M.S.A.S. Overlays Central Ave. project M. S.A.S. deficiency study LaBelle pond aerators. 1995 year end reports Project administration Archive AutoCAD files Miscellaneous permits, surveys, compnter input, drafting, filing and training Seminars KKY:jb 96-126 TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Mark Winson, Acting City Manager Randy Quale, Recreation Director ~ Operational Report, February 1 - 29, 1996 March 5, 1996 Administration (Report compiled by Randy Quale) The Park and Recreation needs assessment and opinion survey was mailed to 800 residents on February 6. As of February 29, a total of 274 surveys were completed and returned (return rate of 34.25%). It is hoped to have preliminary results compiled by the end of March. 2. A Recreation staff meeting was held on February 13. 3. Attended a meeting of the East River Hockey Association on February 13. A meeting of the Values 1st youth sub-committee that I co-chair was held on February 15. The youth sub-committee is planning to start an "Adopt-a-Park" program for local community organizations (e.g. cub scouts, girl scouts, etc.) Community organizations who participate in the program would provide a minimum of three clean up visits to a selected City park in a one year period. The new "Adopt-a-Park" program will kick-off during the Heights Pride celebration. The next youth sub-committee meeting will be held on March 14 at 5:30 p.m. at Murzyn Hall. Work continues on the upcoming Heights Happenings city newsletter. The newsletter is tentatively scheduled to be mailed to our residents on March 15. There has been some confusion regarding the dates of this year's Lions Jamboree. According to the Murzyn Hall building schedule, the Jamboree was scheduled for June 20 - 23. However, we were recently informed that the Jamboree is actually scheduled for June 27 - 30. Unfortunately, Murzyn Hail is not available on June 28 and 29 as there are wedding receptions booked in the hall on those dates. Therefore, the Lions will need to find alternate locations for there indoor events on those two dates. On a related matter, the City's annual fireworks displaY has been rescheduled for Saturday, June 29 at Huset Park to take place during the Jamboree. 7. .Attended February 21 Columbia Heights Athletic Boosters meeting. The Park and Recreation Commission meeting (with an extensive agenda) was held on February 28. Recreation Department Operational Report - February 1 - 29, 1996 Page - 2 9. Attended a February 22 meeting of the Minnesota Recreation and Park Association (MRPA) 1996 conference committee. I am the chairperson of the meals committee for the MRPA's 1996 conference (at least I'll be doing something in which I have a lot of experience!) 10. Attended a February 28 Heights Pride planning meeting. B. Recreation (Report compiled by Monica Nybeck) 1. Working with H.B. Fuller to plan the Easter Egg Hunt on Saturday, March 30. 2. The spring gymnastics flyer went out and we are currently taking registrations. 3. Met with the MRPA Playground Workshop Committee to plan a June 6 summer workshop for playground leaders. 4. Met with the Metro Area Recreators - NE (M.A.R.S. - NE) to plan a few summer events together. 5. Helped out with senior activities while Karen was on vacation. 6. As a part of the MRPA, I spoke at the University of Minnesota on February 27 to a Recreation class about programming. 7. Working on "Back to the Parks" programs for the summer. We will be teaming up with Fridley for many of our Wednesday field trips. 8. Working with the Library to coordinate programs. 9. Mailed out reminder letters to previous Garden Plot users. 10. Working on mailing local business' an informational letter about our programs, asking for their support in donations. C. Athletics (Report compiled by John Herbert) 1. Boys Junior Hylander basketball teams begin game schedule. 2. Registration began for returning adult softball teams. 3. Indoor soccer clinic began for 22 1st & 2nd graders. 4. Boys and girls traveling basketball teams completed regular season play. 5. T-shirts, uniforms, and athletic equipment was ordered in bulk for the year. Recreation Department Operational Report - February 1 - 29, 1996 Page- 3 De A revised Tennessen warning and liability waiver was incorporated into registration materials. Columbia Heights day was declared at Target Center on February 24 for the Timberwolves versus Atlanta Hawks game. Residents received a discounted ticket and free clinic. Seniors (Report compiled by Karen Moeller) 1. 2. The Sr. Coordinator filmed the Sr. portion of the city cable program on February 1. Four seniors are taking part in a Tuesday night reading program at McDonalds. They read stories to elementary age children between 6:00 to 7:00 p.m. 3. Approximately 100 seniors participated in a "Make Your Own Sundae" party in the Sr. Center on February 9. 4. Free income tax service is being offered to seniors on the 2nd and 4th Tuesdays of the month. 5. 44 seniors participated in a trip to Edinbourgh Golf Club for lunch and a musical program on February 14. 6. 34 seniors participated in the 8 hour Defensive Driving Class on February 15 and 16. 7. 4 seniors volunteered to assist the blood drive at St. Matthew's Lutheran Church on February 22. John P. Murz3~n Hall (Report compiled by Randy Quale) 1. In 1996, thirty-one out of fifty-two Fridays and fifty-one out of fifty-two Saturdays are booked. In 1997, two out of fifty-two Fridays and twenty-four out of fifty-two (52) Saturdays are booked. 2. Price quotes are being solicited for replacing the carpet in the Senior Center. 3. Don Barrett was hired as a Custodian II and will begin work on March 4. Plans are for Mr. Barrett to work approximately one shift per week and to serve as a substitute to cover open shifts. Currently, we have two Custodian I and four Custodian II staff on payroll. RQ/rq Admin: Op-Rpt. Feb Columbia Heights Fire Department To: Yrom: Subject: Date: Mark Winson, Acting City Manager Charles Kewatt, Fire Chief Operation Report March 5, 1996 Operation Report February 1996 A. Significant Accomplishments 1. Emergency Medical Calls - 92 2. Fire or Good Intent Calls - 39 3. Classification of Alarms Still Alarms - 116 Company Alarms - 10 General Alarms - 5 4. Total Calls for the Month - 131 5. Number of Total Calls Billed to Hilltop - 6 6. Training 252 Hours Station-Duty (paid-on-call personnel) 256 Hours Training (all personnel) 7. Structure Fires with Property Loss - 2 Feb 12 3800-5th Street NE ..... Feb 14 4200 Central Avenue NE 8. Mutual Aid Given - 1 Feb 18 5333 University Avenue .. Mfg Facility .... $3,000.. hx~ Rcrrn Fare Retail Store .... $1,000.. Roof Fire Commercial Prop ........ Structure Fire B. Status of Department Goals 1. No repom C. Issues or Problems 1. No report. CWK:cf 96-60 of. ECONOMIC DEVELOP~EBrf AUTHORITY 590 40th Avenue N.E. Columbia Heights, MN 55421 (612) 782-2855 ~4F.~H~ERS Seb~ Heint= Richard Du~n Donald J. Murzyn, Jr. P=~ Jindr= Meg Jones Ga~ Peter~on Bob Ruettirna~ DATE: -TO: FROM: RE: March 6,.'1996 Mark Winson, .~ting city Manager Tina Goodroad~cting~q- Community Development Director MONTHLY REPORT ON COMMUNITY DEVELOPMENT DEPARTMENT ACTIVITIES FOR FEBRUARY BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS: The monthly "Protective Inspections, Building Permits" report is attached as Exhibit "A". Reports on grant activities are included below· 2. P]%RKVIEW VILLA HOUSING COMPLEX (PVHC): The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". 3. HOUSING REHABILITATION: Housing Rehabilitation is currently on hold while staff examines the current status regarding the loan/grant programs in Columbia Heights. Jennifer Stoopes-Mokamba is meeting with Tina Goodroad to plan a course Of action which would best serve the City. 4. CITY COMMUNITY DEVELOPMENT BLOCK GBnNT PROGRAM (CDBG)/HOME PROGRAM: Ail contracts have been signed and programs are now in the process of being implemented. RENTAL ASSISTANCE PROGRAM: Barb Dock is stilI helping as a'temp working with the Section 8 Program. Staff is currently implementing the new Section 8 "Conforming Rules" this process requires changes both in paper work and process, while also answering concerns from HRA families and landlords. There have been no more transfers from the Metro HRA to the Columbia Heights program. We have heard nothing yet from HUD regarding the Local Preference matter. '_Uie City of Columbia :q~:iglits dbe~' not d~c~minate on t1~e b~' q~'d~dbillty in cmpl~,ymc~c or clie pro. ion q/'sem~ccs Equal Opportunity Employer COMM. DEVEL. DEPT. MARCH 6, 1996 PAGE 2 6. OTHER: MHFA Minnesota City Participation Proqram (MCPP) First Time Home-buyer Proqram: An allotment of $413,052 has been awarded to Columbia Heights for the 1996 program and funds should be available by mid April for First Time Homebuyers. Four-Plex at 4607 Tyler Street: Renovation is completed and Crest View Management is handling all management and will have-all units filled by May. Ce Medtronic Development: Work is continuing through the winter. Two contract inspectors are doing all building/mechanical/plumbing plan review and in- spections. Please call us 784-2856 if you have any questions in regard to the above. Enclosure cc: HRA Comm./ Mayor & City Council/City Mgr/City Eng. Holmes & Graven (Steve Bubul/Bob Long) Jim Bettendorf, PVHC Northeast State Bank (Larry Pietrzak); Norwest Bank, Fridley (Greg Quade); First Banks (Jim Passeri/Rod Hill) dsmnrpt 55421 PROTECTIVE INSPECTIONS, BUILDING PERMITS MONTHLY I~EPORT City of Columbia Heiqhts, Mn. 782-2817 FEBRUARY FEBRUARY THIS YEAR LAST YEAR 1996 1995 TO DATE TO DATE 0 0 0 0 - b o o o 0 0 -0 0 2 .... 13 7 19- 13 0 0 0 0 o/o o/o o/o ,,o/o - 0 .o o 0 1/0/0 0/010 ~/Q/o 0/0/0 OlO/O 2/4/2 07~0' ~/4/2 1 ~ .4 2 ? 1 2 5 0 O 0 0 O fl o o - 1 6 ,4 7, 0 0 0 ,~0, 22 29 39 46 9 9 16 21 16 9 20 19 mm m~ - 0 ) o 0 1 5 3 ,8 . 7 21 44 48 30 ~~~ TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED Single Family Dwellings Duplexes/Double Bungalow Multiple Dwellings Residential Additions Residential Repair/Maint. Residential New Garages New Commerclal/Inst.. Const;- 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 14. 16. New Industrial Construction Comm/Inst./Ind. Addns; Comm./inst./Ind. Repair/Maint. Signs -Permanent Sprinklers Demolitions Retainin~ Walls Fences Others Permits with two or more classes TOTAL Heating Permits Plumbing Permits Sewer Permits Water Permits TOTAL B. ESTIMATED vALUATIONS OF PERMITS ISSUED .... 1. Single 'Family Dwellings 2. Duplexes/Dbl.Bungalow, NEW 3. New Multiple Dwellings 4. Residential Additions 5. Resldential Maint./Repalr 6. Residential New Garages TOTAL RESIDENTIAL -7..New Commercial/Inst. Const. 8. New Industrial Construction 9. Comm./Inst/lnd. Additions 10. Comm./Instflnd. Maint./Repairs TOTAL COMM./INST./IND. 11. Signs - Permanent 12. Sprinklers 13. Retaining Walls 14. Demolitions 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS 0 ' 0=~. 0 ol o o ~ 11, ~O01, 99,725 1 ..72.500 122,925 77,: o4i 22,391 ) '1.0.7,%09_ _ 47,524 0 0 O' 0 887804 122,116 179,709. 170,449 - O o o o 0 0 0 0 4.200 0 573,100_. 0 - 4,200 187,1-30 573,!00 196,655 ~, ~00 2 ? 600' 8 ~ 3.00 2,600 ~ ], 5001 800 6,50.Q 800 O; 0 ,,0 0 - 1 g. 000 2,000. 18,000 , 30,000 O 0 0 ~ 0 0 0 ~ 23,000 5 ? 400 32,800 33,400... 116,004! 314,646 ,. 785,609, . 400,504 L March 4, lg96 TO: FROM: SUBJECT: TINA GOODROAD, DEPUTY EXEC. DIRECTOR; EDA SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; EDA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST VIEW JIM BETTENDORF, HOUSING MANAGER ~-~Q FEBRUARY MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607 TYLER PROPERTY ISSUES: The rental license inspection for both Parkview Villa and 4607 Tyler were conducted in February. Tyler Street had no deficiencies. Parkview Villa had some minor concerns, most of which have been corrected except for the replacement of .75 spring loaded door hinges which are on order. OCCUPANCY ISSUES: Parkvfew North had two vacancies during February, two additional apartments vacated on March 1, all four will be occupied by April 1. Parkview South was at full occupancy during February, one unit vacated on March 1, and wi-ll be occupied on April 1. One notice was given for Parkview North and two notices were given for Parkview South for April 1st vacates. O < z m O ~U m X Waiting list totals are as roi-lows: P .A_~.K. VI. E~ VIL__L.A_.N_O~T .H 27 CH Residents 52 Non-residents 37 CH Residents 11 Non-residents A Center for Geriatric Care · Accre'dited by The Lutheran Church -- Missouri Synod Equal Opportuni[y Employer T. Goodroad S. Barnes EDA Commissioners Crest View Board of Directors March 4, 1996 -2 The annual waiting list update forms were..mk:!ed {o al! ?arkview North applicants. The update should be comple:ed in early April. Twelve rent re-cert:f:cations were comule:ed covering botl: Parkview North and South for the month of February'. I have filled three units in the Tyler four.-ptex with .}ne move in during P!arch, one in April, and one i~Hay, i am continuing to show the additional uni:. JB/jeb COLUMBIA HEIGHTS CHARTER COMMISSION MEETING OF JANUARY 25, 1996 6 P.M. GAUVITTE ROOM, MURZYN HALL CALL TO ORDER The meeting was called to order by Chair Dick Schmidt at 6:05 p.m. ROLL CALL Members present:- Members absent and excused: NOTE: Also present: Bill Antzaras, Ted Landwehr, Ken Kronstedt, John Murzyn, Bruce Nawrocki, Gary Olson, Dick Schmidt, Theresia Synowczynski, Nan Tilkens, Jamie Verbrugge, Lester Wodziak, John Yencho Steve Mihalchick, Keith Roberts Membership is at fourteen members. Carole Blowers, Secretary to the City Manager; Jim Hoeft, City Attorney VALUES PRESENTATION Councilmember Don Jolly was present at the meeting tonight' to make members of the commission more aware about the work of the Anoka County Consortium "Values Program". Handouts were passed out to members. APPROVAL OF MINUTES OF OCTOBER 19, 1995 Motion by Bruce Nawrocki, seconded by Ted Landwehr to approve the minutes of October 19, 1995, as presented. Motion passed unanimously. RECEPTION FOR PAT HENTGES, CITY MANAGER Chair Schmidt reminded members of the invitation to a farewell reception being given in honor of Pat Hentges, City Manager on Wednesday, January 31, 1996 from 3:30 to 5:30 p.m. at Murzyn Hall. OLD BUSINESS *Election of Officers: Motion by Bruce Nawrocki, seconded by Ken Kronstedt, to re-elect the present officers (Dick Schmidt for Chair, John Yencho for Vice Chair, and Steve Mihalchick for Secretary). There being no further nominations, the motion passed unanimously. *Referendum and Recall Amendment: The chronology provided by the Recording Secretary, as requested, on this amendment was reviewed. John Yencho arrived at 6:16 p.m. Theresia Synowczynski arrived at 6:20 p.m. Various questions and concerns were voiced, including: - Discussion on whether a committee could spend more than $300. - Who could be charged a misdemeanor--all members of the committee or who? - Should this subject be brought up to the present City Council and Acting City Manager? - Are there limits on private spending by the committee? - Availability of the City Attorney for reviewing proposed referendums, and if so, what set dollar amount or time limits do yo put on it? - A question was raised regarding percentage of registered voters in last election. John Murzyn arrived at 6:41 p.m. The last action by the Council was in May of 1995. At that time, the Council desired that the attorney's time be kept to a set amount.. An option of forming a sub-committee to provide language to Jim Hoeft for review by the next meeting in April was discussed. Motion by Jamie Verbrugge, seconded by Ted Landwehr, to have a sub-committee review these issues and bring back a recommendation at the April meeting. Members of the sub-committee shall be Jamie Verbrugge, Ted Landwehr, Gary Olson, and Bruce Nawrocki. In a poll of members present, the majority of members felt that the $300 amount incurred by the committee should be deleted. Jamie Verbrugge will check with other cities regarding their wording on these sections. The sub- committee needs to decide if an amount should be stated to a limit, stay as is, or state "as reasonable". A check with other cities of their wording regarding registered voters will be done. So that the committee has sufficient time to work on this, a special Charter Commission meeting will be set for March 7 at 7 P.M. *Discussion on Vacancies in the Council A re-draft of Section 9, Chapter 2 of the charter which was prepared by the City Attorney was discussed. The re-draft was as follows: VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, cessation as a resident of the city, continuous absence from the city for more than three months, conviction of a felony of any such person whether before or after qualification, the failt~re of any council member without good cause to perform any of the duties of membership in the council for a period of three months or for any other cause as may be provided for in Minnesota Statutes, as amended. In each such case, at the next regular meeting following receipt of notice by council of one of the foregoing 1-25-96 -2- conditions, the council shall by resolution declare such vacancy to exist unless further investigation is required an~ ~ ~'~,~h.-.;**. .... ;., ~. ~.u~.;~.~ ....... ,~. ~;u +~. .....o~ ~ Notice of s~d vac~cg sh~l be posted at city h~l for a period of ~o (2) weeks from ~e dine of ~e adoption of the resohfion decl~ng s~d vac~cy. Notice sh~l ~so be pub~shed ~ a designated ciW newspaper for a period of two (2) weeks as soon as possible' ~ter the date of the adoption of s~d ms~hfion, M~ ~e publication being completed no later ~ t~ (30) days from s~d date. Applications shill be sought ~d accepted from ~dividu~s ~terested ~ filling ~e vac~cg, which app~cafions sh~l be submitted to ciW hall, to ~e attention of ~e Mayor, wi~ days from ~e date of s~d resohtion. ~e council sh~l inte~iew each of the app~c~ts wi~ days from the close of the application period, and shall conduct said interviews in an agreed upon uniform manner, either individually or as a council, Thereafter, the council shall make its appointment from the pool of applicants within days, whether done so at a regular council meeting or a special meeting. The individuals so appointed shall fill said vacancy until the next regular municipal election, when the office shall be flied for the unexpired term; provided that any vacancy resulting from a recall election or from a resignation following the filing of a recall petition shall be filled in the manner provided in such case. After discussion, initially commissioners indicated they wished to fill in the three blanks in the last paragraph as follows: 30, 45, 15. After further discussion, motion was made by Ted Landwehr, seconded by Ken Kronstedt to change the numbers in the blanks to be: 45, 30, 15. Sub-committee members for this issue are Nan Tilkens, Theresia Synowczynski, and Gary Olson. John Yencho left the meeting at 8:10 p.m. Various scenarios were discussed, i.e.,: - If a vacancy occurs within six months of the next regular scheduled municipal election, the vacancy would not be filled. - If the vacancy is declared by resolution before March 31st in the year of a municipal election, then the appointment process will be used. - If the vacancy is declared by resolution after March 31st in the year of a mmficipal election, then the appointment process won't be used. Motion by Bruce Nawrocki, seconded by Ted Landwehr to have the City Attorney prepare wording to this effect for the special Charter Commission meeting of March 7th. Motion passed unanimously. NEW BUSINESS *New Member Bill Antzaras was swom membership to fourteen. in tonight as the commission's newest member, bringing the total 1-25-96 -3- *Commission Dinner Chair Schmidt asked members of the commission what their wishes were regarding having .a commission dinner, possibly in April. With the number of members presently on the commission, concerns were raised about the cost for so many people. One suggestion was it could be a dinner meeting at Murzyn Hall. It should be kept in Columbia Heights if there is a meeting in conjunction with the dinner that same night. Chair Schmidt will check with the City Manager reg,-u'ding the amount that could be spent for this dinner and other details. He will also check with Timber Lodge Steakhouse, Little Jax, Donatelle's, and the Acropol Inn restaurants for dinner prices for a group this size. This will be discussed again at the next meeting. *Reviewal of Existing Charter Commissioner Olson stated that in some cases, state statutes supersede the charter in certain sections. Perhaps the entire charter should be reviewed. Some members asked what is being done regarding charter city vs. statutory city comparison. The City Attorney stated that an intern this past summer had done a comparison of the charter (section by section), and he has reviewed and updated that chart. Members asked for copies of this chart showing a comparison. Motion by Nan Tilkens, seconded by Theresia Synowczynski to adjourn the meeting at 8:50 P.M. Resl!ectfully~_~ submitted, Carole J. BloWers, Recording Secretary 1-25-96 -4- MINUTES February 6, 1996 The meeting was called to order by President, Barbara Miller. Those present were: Nancy Hoium, Pat Sowada, Barbara Miller, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the January 9th, meeting as mailed. The January 16th last list of bills for 1995 was reviewed. It was moved, seconded and passed that they be paid. The February 6th list of bills was reviewed. It was moved, seconded and passed that. they also be paid· The preliminary year end accounting for 1995 was reviewed· Becky was commended by the Board for her diligence in preparing the library's budget. She always does an excellent job. The 1996 accounting was reviewed. Old Business: 1.) The information from Schindler Elevator Company regarding installation of an elevator door which would promde more protection for passengers was reviewed· 2.) The Jamboree parade is scheduled for June 28, 1996. The Library will again participate in the parade, Board and staff will wear the red t-shirts that were purchased last year. Plans will be finalized as necessary. · 3.) The revised policies were signed by Board President, Barbara Miller. 4.) Letter to Linda Magee regarding the change in policy on the camcorder was reviewed. The Board was also updated on the program that the library produced for the City Cable Channel called "Your Gateway to Information." 5.) The City Council approved the request 'to enter into a contract with Anoka County Library for the installation of the new frame relay system 'for the automated circulation system· The hardware has been ordered and the necessary circuits have been installed. The Board will be updated as necessary. New Business: 1.) The March meeting date was discussed. Due to the precinct caucuses occurring on Tuesday, March 5, it is necessary to choose another date for the monthly Board meeting. It was decided that the Board would meet on Monday, March 4, at 7:00 p.m. instead. 2.). 3.) 4.) 5.) 6.) 7.) 8.) 9.) 10.) 11.) The meeting date for the August Board meeting must also be changed. The Board discussed some possibilities and then decided to table the matter until all members were present and calendars could be checked. Crossover statistics were reviewed. The Minnesota long range plan for 1996-98 was reviewed. The MLA legislative platform was reviewed. The thank you letter for the donation of two books by VFW Post//230 was reviewed. The Board was also informed that the Friends of the Library will be purchasing the updated index of Bob Proft's book. Covel, the management company of worker's compensation cases was explained for the Board. The planters for the back courtyard have been received and are currently positioned in front of the adult reading room windows until spring when they will be repositioned and filled. Becky met with Joanne Meyers, President of the Anoka County Genealogical Society. She was thrilled with the information and pictures we had about the early days in Columbia Heights. Ms. Meyers gave the library a copy of the name index to Goodrich history book on Anoka County_. It was a very prOductive meeting. The Keeping in touch newsletter that Marsha Tubbs designed to be distributed to the local schools was shared with the Board. The Board members were delighted with the format and layout. They liked the fact that selections were divided by subject area and grade level. The Board would like to commend Marsha on a job well done. The Board was updated on the status of the City Manager position. Pat Hentges' last day was February 2, 1996. Mark Winson has the position of Acting City Manager until the position is filled. A company has been retained to do a search' for a candidate for the position. The Board will be updated as events necessitate. There bding no further business the meeting was adjourned. Respectfully submitted, J{'/anine M. Schmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. PLANNING AND ZONING COMMISSION SPECIAL MEETING - MINUTES FEBRUARY 27, 1996 PAGE 1 ?¢ The Planning and Zoning Commission meeting of February 27, 1996 was called to order at 8:00 p.m. b~ Chair Person Szurek. Members present were Paulson, Peterson and Szurek. Commissioners Fowler and Larson were not in attendance. Also present were Tina Goodroad (Zoning Coordinator) and Jim Hoeft (City Attorney). NEW BUSINESS: Petitions, letters and request. Public Hearing BW-3, Inc. Variance RE: 4811 Central Avenue Case #9602-09 Columbia Heights, Mn. Ms. Goodroad presented the request of BW-3, Inc. for a variance to Section 5.503(10)(c) of the License Ordinance to allow the issuance of an On-Sale Liquor license in conjunction with the operation of the proposed restaurant at 4811 Central Avenue. She explained that Section 5.503(10)(c) of that section of City Ordinance pertaining to On Sale Liquor states that'no On-Sale license shall be granted for a restaurant that does not have a dining area, open to the general public, with a total minimum floor area of 3,000 square feet or for a hotel that does not have a dining area, open to the general public, with a total minimum floor area of 2,000 square feet. The design of the BW-3 Restaurant with a full bar, order counter for food and seating area, does not meet the 3,000 square foot minimum floor area requirement for dining area. The design is approximately 600 square feet under the requirement. Ms. Goodroad stated the reason for the request is that with the remodeling, the owners are required to comply with ADA requirements for accessibility. The requirements in the Uniform Building Code and State Building Code'include such things as a larger ~tall must be designed in each restroom that meets requirements and proper' turning radius around the sink. Other requirements include: accessible seating, counter and window accessibility and checkout aisles and hallways that meet these standards. Ms. Goodroad stated that the interior floor' plan which BW-3, Inc. submitted includes all of the handicap accessibility requirements with the main areas 'updated to include bathrooms, service counter area, hallways/aisles and seating. Ms. Goodroad stated that by meeting the UBC and State Building Code requirements and installing the bar area, along with other remodeling in the interior, BW-3 would be unable to meet the 3,000 square foot requirement of the Liquor Ordinance. She also informed the Commission that the floor plan for the facility would be allowed a maximum occupancy load of 166 people. This amount will fulfill the 150 seat requirement of the Liquor Ordinance. Council Representative Peterson felt the most appropriate use for this building would be a restaurant and felt the variance would not' be a problem. PLANNING AND ZONING COMMISSION SPECIAL MEETING - MINUTES FEBRUARY 27, 1996 PAGE 2 Ken Welle, of Welle Auto at 4801 Cent!al Avenue, was present to express concerns with the proposed development consisting of traffic ,flow through the area and use of the parking areas. He explained that because the Welle Auto lot and the Ponderosa lot abut each other directly, Mr. Welle had concerns with patrons of the proposed BW-3 Restaurant using his parking lot as his business is open until 9:00 p.m. daily. Previously, Ponderosa patrons would use Welle's parking lot in the front rather than use the parking area at the rear of' the Ponderosa building. He also informed the Commission that the entrance to 4811 Central Avenue is through the Welle property by easement and suggested that an additional driveway be created on the north side of 4811 Central Avenue for additional ingress/egress. Mr. Welle was also concerned with after hour partying and drinking at the rear of the lots after the bar closed as the rear area is rather secluded from Central Avenue behind the two buildings and was concerned that damage could be done at the rear of his building. Jim Desbrow, president of the BW-3 Restaurants, was present and stated that.it is his intention to work with the neighbors to create good relations. He intends to open other restaurants in the Twin Cities area and would not want to create a problem with this restaurant. He stated that he would be willing to share in the cost of whatever changes would need to be done to alleviate any problems at the site. He also indicated that the main entrance to the restaurant would be on the north side of the building, approximately mid-building, and hoped that would eliminate the use of the Welle Auto parking lot by his patrons. Mr. Tim Bluhm was present representing the real estate firm handling the sale of the property. Sue Nordstorm, broker for BW-3, Inc., was also present. Commissioner Paulson suggested that a Police presence could prevent any after hours activity in the parking lot. Attorney Hoeft stated that any easements across the rear or front of the lots for ingress or egress would be private and would not involve the City. Motion by Peterson, seconded by Paulson, to recommend to the City Council the approval of the variance to Section 5.503(10)(c) of that section of City Ordinance pertaining to On-Sale Liquor due to the hardship created by the implementation of the new handicap accessibility requirements to be met by the occupant during the remodeling process and the fact that'the implementation of these requirements decreases the dining area square footage for the proposed restaurant. -Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE MARCH 11, 1996 CITY COUNCIL AGENDA. Motion by Paulson, seconded by Peterson, to adjourn the meeting at 6:40 p.m. R esp e ct.._f,u. I?~¥~"~u bm,:.it t e d, Secretary to the Planning and Zoning Commission Roll Call: All Ayes. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION MARCH 4, 1996 "THESE MINUTES NOT APPROVED,, The Traffic Commission was called to order at 7:00 P.M. I. ROLL CALL Present: Absent: Carlson, Duda, Goodman, Jolly Sturdevant Staff Present: Kathyjean Young, Assistant City Engineer Tom Johnson, Police Chief II. APPROVAL OF FEBRUARY 5, 1996 MINUTES Motion by Goodman, second by Duda, to approve the minutes of the February 5, 1996 meeting. Roll Call - All ayes. III. OLD BUSINESS PUBLIC HEARING TO DESIGNATE A MAXIMUM OF 2-HOUR PARKING RESTRICTION ON 40TH AVENUE FROM JACKSON STREET TO VAN BUREN STREET Ms. Diane Clermont ofDiane's. Beauty Shop at 848 40th Ave. N.E. has requested the parking limit in front of her business be changed from "30 Minute" to "2 or 3 Hour Parking" limit. Customers are normally in her shop longer than 30 minutes. There is no off street parking adjacent to the building. Commissioner Carlson indicated that Mr. Don Markow who owns the property at the west end of this block objects to changing to "2 hr parking". His tenant at the coruer of 40th and Jackson is currently not open but expects to reopen in the near future. As there isn't a need for 2-hr parking in front of this business, it is requested that the "30 minute" parking remain. Motion by Goodman, second by Carlson, to recommend the City Council retain the "30 minute parking" from Jackson Street to east property line of 828 40th Ave. and that "2 hour parking" be designated from east property line of 828 40th Ave. to Van Buren Street. Roll Call: All ayes. 91> Official Proceedings Columbia Heights Traffic Commission March 4, 1996 Page 2 Bo Co REQUEST FOR PARKING ORDINANCE CHANGE TO ACCOMMODATE A BUSINESS IN THE 4000 BLOCK OF CENTRAL AVENUE Ms. Amy Ferman, owner of Pro Billiards at 4040 Central Avenue has requested the Parking Ordinance be changed to accommodate her business hours. Currently the Parking Ordinance prohibits parking on City streets from 2:00 a.m. to 6:00 a.m., November 1 through March 31. Pro Billiards is open from 11:00 a.m. to 4:00 a.m., two hours after the parking ban goes into effect. For safety and convenience, Ms. Ferman has requested patrons be allowed to park on Central Ave. Staff contacted Mn/DOT's Spring Lake Park maintenance facility concerning the snow plowing operations. They did not feel that the extended parking hours on Central Ave. would be a problem. Police Chief Johnson has reviewed the permit section of the No Parking Ordinance and suggested amending the City Ordinance 871 by adding a section which would allow permitting for businesses that are open after 2 a.m. from November 1 through March 31. Motion by Jolly, second by Goodman to recommend to the City Council that the Parking Ordinance be amended to allow the Chief of Police to issue parking permit(s) to any business that demonstrates a business-related need to have customer parking on City streets past 2:00 a.m. during the period of November 1 through March 31 of each calendar year. Roll Call: Duda-aye, Carlson-aye, Goodman-aye, Jolly-aye. Motion approved. PROPOSED LEFT TURN LANE DESIGNATION ON RESERVOIR BLVD. Mr. Louis Egey and Ms. Shirley Barnes have approached the Traffic Commission concerning the difficulty drivers have pulling into the Boulevard Apartments. The driveway is located on the curve in Reservoir Blvd. With the limited visibility on the curve, northbound drivers turning into the apartments must slow almost to a stop. If a second northbound driver does not realize the first driver is turning, there is potential for an accident. Official Proceedings Columbia Heights Traffic Commission March 4, 1996 Page 3 Staff has investigated moving the fence at the comer and designating a dedicated left mm lane into the Boulevard Apartments. The City of Minneapolis Traffic Department staffhas reviewed the position of the fence in relationship to the street and felt that it did not limit visibility enough to warrant moving the fence. Their staff did recommend that the shrubs and trees be removed. As Reservoir Blvd. is a Municipal State Aid Street, Mn/DOT has been approached as to the proposed change in lane designation and striping and has approved the request. Commission members suggested that the Park and Recreation Commission be notified of the proposed lane change designation as it would eliminate some of the parking at the top of the hill for Keyes Park. It was also suggested that signage would need to be added if parking is restricted. Motion by Duda, second by Goodman, to call a Public Hearing for April 3, 1996, at 7:00 P.M. to designate "No Parking" for 133' on both the west and south sides of Reservoir Blvd. (total 266') and 213' on both the east and north sides of Reservoir Blvd. (total 426') adjacent to the driveway entrance to The Boulevard Apartments. Roll Call: All ayes. REQUEST FOR "NO PARKING" ON THE EAST SIDE OF TYLER STREET AND POLK STREET FOR APPROXIMATELY 40' NORTH OF 37TH AVENUE At the February Traffic Commission Meeting, a request was made and approved to add "No Parking Here to Comer" signs-30' from stop signs at 37th and Polk and Tyler. Since then, the school bus driver that drives this route has requested parking on the east side of Tyler and Polk Streets be restricted as well. With the intersection configuration, it is necessary to actuall~ back onto 37th Avenue if cars are parked on the east side of these streets. Police Chief Johnson wondered if the bus route could be changed to eliminate the problem. It was suggested that Mr. Dennis Schultz, the school's transportation supervisor, attend the next meeting and bring the bus route schedule from last year to review with the Commission. Signage of "No Parking 7-9 a.m. and 2-4 p.m." when school is in session could be added. This item was tabled until the next meeting when more information will be available. Official Proceedings Columbia Heights Traffic Commission March 4, 1996 Page 4 IV. VII. OTHER OLD BUSINESS None. NEW BUSINESS Ao REQUEST FOR "NO PARKING" ON THE WEST SIDE OF STINSON BLVD. FROM 37TH PLACE TO SILVER LANE After many years of planning and negotiation, traffic signals are finally being designed for the intersection of Stinson Blvd. and 39th Avenue. The proposed configuration is a three-lane design consisting of a combination right turn and through lane, a protected left mm lane and a thorough lane in the opposite direction. To accomplish this design, it is necessary to designate "No Parking" on the west side of Stinson Blvd. from 37th Place to Silver Lane. The City of St. Anthony will also be designating "No Parking" on the east side of Stinson Blvd. Commissioner Carlson stated that parking is a problem for Hites Manor and wondered how this would affect that area. Motion by Jolly, second by Duda, to call a Public Hearing for April 3, 1996, at 7:00 p.m. to designate "No Parking" on the west side of Stinson Blvd. from 37th Place to Silver Lane. Roll Call: All ayes. OTHER NEW BUSINESS None. REPORTS A. CITY ENGINEER As there is a Public Improvement Hearing with the Council on April 1st, the regularly scheduled Traffic Commission Meeting was changed to Wednesday, April 3, 1996. Official Proceedings Columbia Heighs Traffic 'Commission March 4, 1996 Page 5 VIII. B. POLICE CHIEF None. C. COMMISSIONERS None. ADJOURNMENT Motion by Goodman, second by Duda, to adjourn the meeting at 8:20 P.M. Res )ectfully submitted, Joa~ te Baker, Traffic Commission Secretary