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April 8, 1996 Regular
AD~INISTRATION Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Meg Jones Gary L. Peterson Mark A. Winson April 4, 1996 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, April 8, 1996, in the City Council Chambers, City Hall~ 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment ir, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heiglas' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. CALL TO ORDER AND ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as'listed below: 1) Adopt Minutes of the Regular City Council Me"eting b~ March 25, 1996 MOTION: Move to adopt the minutes 'of the Regular City Council Meeting of March 25, 1996. 2) Schedule Work Session Date for April 25, 1996 MOTION: Move to schedule a work session on Thursday,. April 25, 1996, at 7:00 p.m. 3) Authorize Staff to Seek Quotes for PlaygroUn..d Equipment MOTION: Move to authorize staff to seek bids:for playground equipment replacement at Ostrander and Gauvitte Parks~ 4) Establish Hearing Date for License Revocation.~Or Suspension. On Rental Property, 4906-08 Tyler Street N.E. MOTION: Move to establish a hearing date o]~ APPil' 2~i 1996, for revocation or suspension of a license to operate a rental property within 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782.2810 FAX (612) 782-2801 TDD (612) 782.2806 City of Columbia Heights does not discriminate on the bosis of disability in employment or the provision of services Equal opportunity Employer Pa~e 2 CITY COUNCIL AGENDA FOR MEETING OF APRIL 8, 1996 lO) 11) the City of Columbia Heights against Chase Manhatten Mortgage regarding their rental property at 4906-08 Tyler Street N.E. Authorize Staff to Seek Bids for the Purchase and Installation of Carpeting and Vinyl Tile for John P. Murzyn Hall Senior Center MOTION: Move to authorize staff to seek bids for the purchase and installation of carpeting and vinyl tile for the John P. Murzyn Hall Senior Center. Approval for the Acting City Manager to Attend the Manager's Spring Conference (Presented by MCMA and MACA) at Cragun's in Brainerd, May 8-10, 1996 MOTION: Move to approve the attendance of the Acting City Manager at the Spring Managers Meeting, May 8~10, 1996.. Adopt Resolution 96-40, Approving the Lotsplit at 4744 N.E. 6th Street, David Moran MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. MOTION: Move to adopt Resolution 96-40, resolution approving the lotsplit at 4744 N.E. 6th Street as requested, as all zoning requirements will be met. Adopt Resolution 96-41, Approving the Lotsplit at 1213 N.E. 42nd Avenue, Estate of Helen Kocur MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. MOTION: Move to Adopt Resolution 96-41, resolution approving the lotsplit at 1213 N.E. 42nd Avenue as requested, as all zoning requirements will be met. Adopt Resolution 96-42, Resolution Adopting Changes in Wage Ranges and Establishing Wages for Seasonal Part-Time Recreation Employees MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. MOTION: Move to adopt Resolution 96~42, adopting changes in wage ranges and establishing wages for seasonal part-time Recreation employees, effective April 15, 1996. Establish Public Hearing Date for DTED Loan/Grant Application MOTION: Move to establish April 22, 1996, at approximately 7:15 p.m. as the date and time for the Public Hearing in regard to the City application for the DTED Loan/Grant Application. Approval of License Applications MOTION: Move to approve the 1996 license applications as listed upon payment of proper funds, and as per the memorandum from Lowell DeMars dated April 8, 1996 Payment of Bills MOTION: Move to Pay the Bills as Listed Out Of Proper Funds. Approve Installation of "No Turn on Red" Signage MOTION: Move to install "No Turn On Red 7-9 a.m. and 4-6 p.m." on southbound T.H. 65 at 37th Avenue with a review after one year, based Page 3 CITY COUNCIL AGENDA FOR MEETING OF APRIL 8, 1996 14) 15) 16) on the recommendation of the Traffic Commission. Approve Request for "Slow-Children" Sign in Alley Between 44th and 45th Avenues MOTION: Move to install "10 MPH" signs at each end of the alley from 44th Avenue and 45th Avenue between Van Buren Street and Central Avenue, based on the recommendation of the Traffic Commission. Approve Designation of "No Parking" on the West Side of Stinson Boulevard from 37th Place to Silver Lane MOTION: Move to designate "No Parking" on the west side of Stinson Blvd. from 37th Place to Silver Lane, based on the recommendation of the Traffic Commission. Approve Installation of Left Turn Lane and Designation of "No Parking" on Reservoir Boulevard MOTION: Move to approve the proposed left turn lane and designate "No Parking" for 133' on both the west and south sides of Reservoir Blvd (total 266'), and 213' on both the east and north sides of Reservoir Blvd. (total 426'), adjacent to the driveway entrance to The Boulevard Apartments, based on the recommendation of the Traffic Commission. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. Values First Proclamation - Self Control B. Bob Gross, Block Builders, Presentation 6. PUBLIC HEARINGS 7. ITEMS FOR CONSIDERATION A. Other 1) Resolutions / Ordinances Resolution 96-43, Resolution Authorizing the Purchase of 4625-27 Pierce Street N.E. RECOMMENDED MOTION: .Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to approve Resolution 96-43, Authorizing the Purchase of 4625-27 Pierce Street N.E., and Purchase Agreement for 4625-27 Pierce Street N.E. by and Between the City of Columbia Heights and John Rekuski. Resolution 96-44, Resolution Supporting the "Journey for the Planet" Curriculum in Columbia Heights Schools RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution 96-44, Being a Resolution Supporting the "Journey for the Planet" Curriculum, and that the Mayor and City Council will Dedicate $3,560.00 to Implement Global Page 4 CITY COUNCIL AGENDA FOR MEETING OF APRIL 8, 1996 Action Plan's Curriculum, "Journey for the Planet" in the Columbia Heights Schools, with Monies to Come From the Refuse/Recycling Fund 603-49530-3105. Other Resolutions/Ordinances Bo Bid Considerations 1) Award of 4Oth Avenue N.E. Replacement Lights RECOMMENDED MOTION: Move to Award 40th Avenue N.E. Replacement Lights, Municipal Project #9605, to Heights Electric of Columbia Heights, Minnesota, Based upon their Low, Qualified, Responsible Bid in the Amount of $16,250.00 with Funds to be Appropriated from Fund 212-43190-5130; and Furthermore, to Authorize the Mayor and City Manager to Enter into an Agreement for the Same. 2) Other Bid Considerations C. Other 1) Business · Authorize Staff to Sell City-Owned Items at City Auction on May 9, 1996 RECOMMENDED MOTION: Move to Authorize the Sale, Salvage, or Disposal of Surplus City Property as Indicated on the Listing of Surplus Property Dated April 3, 1996. Approve the Reorganized Schedule of Compliance for Lynde Investment Rental Licenses RECOMMENDED MOTION: Move to Approve the Attached Schedule of Compliance for Replacement of Apartment Unit Entryways With Solid Core 1 3/4" Doors with U.L Approved Closures and Smoke Seals at the Listed Lynde Investment Properties. Establish Park Facility Use Policy and Establish Rental Rates for 1996 RECOMMENDED MOTION: Move to Adopt the Park Facility Use Policy and the 1996 Rental Rates as Outlined in Park and Recreation Commission Submittal Dated April 3, 1996. Additional Other Business 8. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney o GENERAL COUNCIL COMMUNICATIONS A. Minutes of the March 13, 1996, Human Services Commission Meeting B. Minutes of the March 21, 1996, Cable Communications Commission Meeting C. Minutes of the March 27, 19963 Park and Recreation Commission Meeting D. Minutes of the ~April 2, 1996, Planning and Zoning Commission Meeting E. Other Communications Page 5 CITY COUNCIL AGENDA FOR MEETING OF APRIL 8, 1996 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT 96/40 Mark A. Winson, Acting City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING MARCH 25, 1996 e CALL TO .ORDER/PLEDGE OF ALLEGIANCE Mayor Sturdevant called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS .TO..MEETING AGENDA Councilmember Jolly inquired as to the disposition of a trailer which is being replaced. He was referred to an item on the Consent Agenda which addressed this matter. CONSENT.AGENDA Motion by Peterson, second by Jones to approve the following items on the Consent Agenda: Minutes for Approval The Council approved the minutes of the March 11, 1996 Regular City Council Meeting as presented. Waive Permit Fee for Refreshments.to be..Served at. City Auction The Council waived the permit fee for "Mary's Lunch Wagon" to sell food and beverages during the City Auction on Thursday evening, May 9, 1996. Authorize Staff to Seek .Quotes.. for.. Replacement of Lawn Maint.enance Trailer #230 The Council authorized staff to seek quotes for replacement of lawn maintenance trailer #230. Establish.Work. Session. Dates.for April, 1996 The Council established April 15, 1996 immediately following the Local Board of Review as the date for a Council work session. Approve the 1996. License Applications. as Listed Upon Payment of Proper Funds The Council approved the 1996 license applications as listed upon payment of proper fees. Payment. of Bills The Council authorized payment of the bills as listed out of proper funds. Roll call: Ail ayes REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 2 Se e RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS a. North Metro Mayors.Association Joseph Strauss, Executive Director of the North Metro Mayor Association, thanked the City Council for approving continued participation of the City. He noted that Columbia Heights was one of the founding municipalities of NMMA. He felt the organization was very beneficial on behalf of its membership and stated that this proactive position would continue. b. .introduction of New Employee The City Manager introduced Ken Anderson, the new Community Development Director. Mr. Anderson started his employment today. PUBLIC HEARINGS a. Third (Corrective) Reading of. Ordinance NOS. 131.7, 1318, 1319, .1320 .and 1321 Motion by Jolly, second by Peterson to waive the reading of the above-mentioned ordinances there being ample copies available for the public. Roll call: Ail ayes ORDINANCE.NO, 131.7 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4501 TAYLOR STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: Lot Sixteen (16) of the South One-Half (1/2) of Lot Seventeen (17), in Block Seven (7) of Sheffield's Second Subdivision, Anoka County, Minnesota, PIN 25-30-24-33-0116. Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 3 Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Third Reading (corrective) February 26, 1996 March 11, 1996 March 25, 1996 Offered by: Seconded by: Roll call: Jolly Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary ORDINANCE. NO. 1318 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4549 TAYLOR STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: Ail of Lot 28 and the South One-Half (1/2) of Lot 29, in Block Seven (7) of Sheffield's Second Subdivision~ Anoka County, Minnesota, PIN 25-30-24-33-0124 Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 4 First Reading: Second Reading; Third Reading (corrective) Offered by: Seconded by: Roll call: February 26, 1996 March 11, 1996 March 25, 1996 Jolly Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary ORDINANCE NO. 1319 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4555 TAYLOR STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: Lot 29, except the South One-Half (1/2) and all of Lot 30, in Block Seven (7) of Sheffield's Second Subdivision, Anoka County, Minnesota, 25'-30-24-33-0125. Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Third Reading (corrective) February 26, 1996 March 11, 1996 March 25, 1996 Offered by: Seconded by: Roll call: Jolly Peterson All ayes REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 5 Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary ORDINANCE NO. 1320 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4550 FILLMORE STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: Lot 2 except the North One-Half (1/2) thereof and all of Lot 3, in Block Seven (7) of Sheffield's Second Subdivision, Anoka County, Minnesota, PIN 25-30-24-33-0108. Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Third Reading (corrective) February 26, 1996 March 11, 1996 March 26, 1996 Offered by: Seconded by: Roll call: Jolly Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary ORDINANCE.N0...1321 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 1221 40TH AVENUE NORTHEAST REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 6 The city of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Habitat for Humanity the real property described as follows, to wit: That part of LOt 66 and 67, Block 5, "Reservoir Hills'", Columbia Heights, Anoka County, Minnesota, according to the map or plat thereof on file and of record in the office of the County Recorder in and for Anoka County, Minnesota, described as follows: Beginning at the southwest corner of said Lot 67; thence east along the south line of said Lot 67 a distance of 47 feet; thence north at a right angle to said south line, and extending to the north line of said Lot 66; a distance of 47 feet; thence south to the point of beginning. (Being also known as Lot 3, Auditor's Subdivision No. 26; and Lot 2, except the east 50.08 feet thereof, Auditor's Subdivision No. 26, Anoka County, Minnesota) together with all hereditaments and appurtenances belonging thereto. PIN 36-30-24-31-0003 Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price and conditions specified. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Third Reading (corrective) February 26, 1996 March 11, 1996 March 25, 1996 Offered by: Seconded by: Roll call: Jolly Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 7 The corrections necessary on the preceding ordinances were to the Property Identification Numbers. b. Second Reading O~ Ordinance No. 1322. Being an. Ordinanc~ Amending Ordinance NO..853 pertaining~to Zoning. Amendment Motion by Peterson, second by Jones to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1322 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 9.112(2) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.112(2) Conditional Uses Within any "CBD" Central Business District, no structure or land shall be used for the following uses except by Conditional Use Permit: (a) Accessory Structures. (b) Dwelling units provided: (i) The units do not occupy the first floor. (ii) That a roof, intended for usable space, shall be enclosed by a wall or fence not less than five (5) feet in height. (c) Open sales lots provided that: (i) The lot is surfaced and graded according to a plan submitted by the applicant and approved by the City Engineer. (ii) The assembly, repair~ or manufacture of goods shall not occur within an open sales lot. (iii)If the operation of the open sales lot be self-operated or automated in total or in part, a site plan shall be submitted indicating the location of such devices. REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 8 (d) (e) (f) (g) (h) (i) (J) (k) (1) (m) (n) (iv) There is 'located thereon a building devoted to and used in such sales use which is at least as large in floor area as such occupation and use. Off-street parking lots subject to Section 9.116(2). Parking ramps. Public utility structures. Vending machines (coin-operated), whether they be for service or product, shall be permitted inside a building; when located outside of a building, they shall be considered as a building and conform to all applicable regulations. Should the vending machine be the principal use on the site, off-street parking shall be provided at a ratio of one (1) space for each two vending devices. Restaurants, cafes, tea rooms, taverns, bars, provided said design is to only serve customers seated at tables, counters or booths. Arcades. Tennis, racquetball, handball, table tennis and boxing clubs that provide facilities such as auditorium or bleacher areas for viewing such that exhibitions are possible. Massage therapist businesses licensed pursuant to Section 5.612. Daycare centers. Prepared food delivery establishments. Pool/billiard halls. Shall hereafter be amended to read as follow: 9.112(2) ~onditional. Uses REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 9 within any "CBD" Central Business District, no structure or land shall be used for the following uses except by Conditional Use Permit. (a) Accessory structures. (b) Dwelling units provided: (i) The units do not occupy the first floor. (ii) That a roof, intended for usable space, shall be enclosed by a wall or fence not less than five (5) feet in height. (c) Open sales lots provided that: (i) The lot is surfaced and graded according to a plan submitted by the applicant and approved by the City Engineer. (ii) The assembly, repair, or manufacture of goods shall not occur within an open sales lot. (iii)If the operation of the open sales lot be self-operated or automated in total or in part, a site plan shall be submitted indicating the location of such devices. (iv) There is located thereon a building devoted to and used in such sales use which is at least as large in floor area as such occupation and use. (d) Off-street parking lots subject to Section 9.116(2). (e) Parking ramps. (f) Public utility structures. (g) Vending machines (coin-operated) whether they be for service or product shall be permitted inside of a building; when located outside of a building they shall be considered as a building and conform to all applicable regulations. Should the vending machine be the principal use on the site, off-street parking shall be provided at a ratio of one (1) space for each two vending devices. REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 10 (h) Restaurants, cafes, tea rooms, taverns, bars, provided said design is to only serve customers seated at tables~ counters or booths. (i) Arcades. (J) Tennis, racquetball, handball, table tennis and boxing clubs that provide facilities such as auditorium or bleacher areas for viewing such that exhibitions are possible. (k) Massage therapist businesses licensed pursuant to Section 5.612. (1) Daycare centers. (m) Prepared food delivery establishments. (n) Pool/billiard halls. (o) Car sales/fleet sales/advertisement provided that: (i) The lot is surfaced and graded according to a plan submitted by the applicant and as approved by staff. (ii) The "for sale" or "fleet" vehicles cannot eliminate required parking spaces. (iii)No more than two (2) cars will be permitted for such use at any time. (iv) No "for sale" or "fleet" vehicle can remain on the lot for more than fourteen (14) days at any one time. (v) First Reading: Second Reading: Date of Passage: Size, type and style of any signage for such vehicle must be within the vehicle at all times and approved by staff. March !1, 1996 March 25, 1996 March 25, 1996 Offered by: Seconded by: Roll call: Peterson Jones Ail ayes REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 11 c. ~Public Hearings , Rental License..Suspension. or Revocation. for 5121 University.Avenue., 5131 University Avenue.,.5141 university Avenue.and 4050.Fourth Street owned by Lynde Investments Firefighter Matt Field gaVe a detailed report on all four of the buildings owned byLynde Investments which are the subjects of tonight's public hearings. He reviewed the outstanding violations as of the March 11, 1996 inspections. Mr. Rozman, one of the owners of Lynde Investments, noted what violations had been corrected. 5121..University. Avenue Northeast -.Public Hearing Motion by Jones, second by Peterson to close the hearing on revocation of the rental license at 5121 University Avenue. Roll call: All ayes Motion by JoneS, second by Peterson to approve the conditional rental license for 5121 University Avenue Northeast conditioned upon the replacing of all apartment unit entryways with solid core 1 3/4 inch doors with U.L. approved door closers and smoke seals by January 1, 1997; the unused water heater be removed; and one third (1/3) of outstanding fees be paid for the next three (3) months commencing March 25, 1996. Roll call: All ayes 513!.University Avenue. Northeast -Public. H~aring Motion by Jolly, second by Ruettimann to close the hearing on revocation of the rental license at 5131 University Avenue. Roll call: All ayes Motion by Jolly, second by Ruettimann to approve a conditional rental license for 5131 University Avenue Northeast conditioned upon the completion of the painting in Units #1 and #2; the replacement of all apartment unit entryways with solid core 1 3/4 inch doors with U.L. approved door closers and smoke seals by February 1, 1997; and one third (1/3) of outstanding fees be paid for the next three (3) months commencing March 25, 1996. Roll call: All ayes 5141 University Avenue Northeast - Public.Hearinq Motion by Ruettimann, second by Peterson to close the hearing on revocation of the rental license at 5141 University Avenue. Roll call: Ail ayes REGULAR COUNCIL MEETING ~RCH 25, 1996 PAGE 12 Motion by Ruettimann, second by Peterson to approve a conditional rental license for 5141 University Avenue Northeast conditioned upon the replacing of all apartment unit entryways with solid core 1 3/4 inch doors with U.L. approved door closers and smoke seals by March 1, 1997; and one third (1/3) of outstanding fees be paid for the next three (3) months commencing March 25, 1996. Roll call: All ayes 4050 Fourth Street Northeast - Public Hearing Motion by Peterson, second by Ruettimann to close the public hearing on revocation of the rental license for 4050 Fourth Street Northeast. Roll call: All ayes Motion by Peterson, second by Ruettimann to approve the conditional rental license for 4050 Fourth Street conditioned upon the replacing of all apartment unit entryways with solid core 1 3/4 inch doors with U.L. approved door closers and smoke seals by April 1, 1997, and one third (1/3) of outstanding fees be paid for the next three (3) months commencing March 25, 1996. Roll call: All ayes ITEMS FOR CONSIDERATION a. Other Resolutions/Ordinances 1. Resolution No. 96-31 Being a Resolution Authorizing Purchase of Hillcrest Property Adjacent to Huset Park Motion by Peterson, second by Jones to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 96-31 RESOLUTION AUTHORIZING THE PURCHASE OF TRACT D, R.L.S. #159, ANOKA COUNTY, MINNESOTA WHEREAS, the City Council of the City of Columbia Heights (the "city") desires to provide quality recreational facilities to the City's residents; and WHEREAS, the acquisition of the vacant parcel situated between 39th Avenue Northeast and Huset Park, more specifically described as Tract D, Registered Land Survey #159, Office of the Registrar of Titles, Anoka County, Minnesota, would allow improvements to the facilities at Huset Park; and REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 13 WHEREAS, City staff has negotiated a purchase agreement for said property with Hillcrest Development (the "Seller"). WHEREAS, $50,000 was appropriated in the 1996 budget for the purchase of this land. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that: The City Council hereby approves the terms of the Purchase Agreement for said property between the City and Hillcrest Development, and authorizes the Mayor and City Manager to sign the agreement on behalf of the City at a purchase price of $80,198, which is established as the fair market value based on the amount being the price for the property offered for sale by the owner and the value being determined by comparison of formal appraisals of the property. The City Council hereby authorizes the city Manager to handle all the requirements and conditions in order for the City to complete the transaction contemplated in the Purchase Agreement. The City Council appropriated $30,198 from fund balance in Fund 412, Capital Improvements-Parks, for land acquisition. The City Council approves payment of the purchase from Fund 412, Capital Improvements-Parks. Passed this 25th day of March, 1996. Offered by: Seconded by: Roll call: Peterson Jones All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary b. Bid Considerations REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 14 1. Authorize ~inal.payment for LaBelle Pond Improvements Motion by Ruettimann, second by Peterson to accept the work for LaBelle Pond Rehabilitation - Peripheral Improvements, Project 9312, and to authorize final payment of $1,631.50 to Dave Perkins Contracting, Inc. of Ramsey, Minnesota. Roll call: All ayes 2. Award.1996-97. DED.Tree. Remo~al Contract The City Manager advised this is a two year contract. Motion by Jolly, second by Peterson to award the 1996-97 Dutch Elm DiseaSe (DED) tree removal contract to Bluemel's Tree and Landscape, Inc. of Hudson, Wisconsin, based on their low, qualified, responsible bid of $10.00 per inch diameter on tree removal and $1.45 per inch diameter for stump removal or a total of $11.45 per inch diameter; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Roll call: All ayes c. Other Business t. Authorize Funding of "The.Zone" Motion by Peterson, second by Sturdevant to authorize the payment of $1,700.00 to the City of Fridley for the expense of one adult supervisor at "The Zone" for the remainder of 1996, with funds being appropriated from the City Council Contingency Fund 101-41110-8100. Roll call: All ayes City,s Response..to U.S. WEST's Petition to the Minnesota Public Utilities Commission Motion by Ruettimann, second by Peterson to direct the Cable Attorney, Tom Creighton, to include the City of Columbia Heights in the filing of a petition to intervene in U.S. WEST's petition. Roll call: All ayes ADMINISTRATIVE REPORTS a. RepQrt of. the.City Manager The City Manager's report was submitted in written form. He referred the Council to Item #1 regarding the agenda format. He requested some feedback. REGULAR COUNCIL MEETING MARCH 25, 1996 PAGE 15 10. b. Report.of..the City Attorney The City Attorney had nothing to report at this time. ~ENERAL COUNCIL COMMUNICATIONS- The following communications were included in the Council's agenda packet: Minutes of the March 6, 1996 Planning and Zoning Commission Meeting Minutes of the March 4, 1996 Library Board of Trustees Meeting No Council action was required on these communications. CITIZEN.FORUM TO ADDRESS THE COUNCIL ON.MATTERS NOT ON AGENDA There was no one present for citizen Forum. 11. EXECUTIVE SESSION Motion by Sturdevant, second by Peterson to close the Regular Council Meeting of March 25, 1996 to move to an Executive Session for the purpose of discussing the limit on a settlement authorization and that Jo-Anne Student be appointed to keep a written record of same. Roll call: All ayes Reconvene Regular Council Meetinq Motion by Ruettimann, second by Peterson to reconvene the regularly scheduled Open Meeting of the Columbia Heights City Council on March 25, 1996 having been in Executive Session to discuss the limit on a settlement authorization, a written record being kept by Jo-Anne Student. Roll call: All ayes 12. ADJQURNMENT Motion by Ruettimann, second by Peterson to adjourn the Council Meeting at 8:15 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: April 8, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY I~NAGER'S NO: 4' CITY MANAGER'S, APPROV~. ,~ IT=, SChEDUlE WORK ~ESSION FOR APRI~ 2S, BY, ~. ~GEE Z/~a~JBy,/d~ The closing date for accepting applications for City Manager was Friday, March 29, 1996. Jim Brimeyer of Brimeyer Executive Search requests that the Council meet at a work session on Thursday, April 25, 1996 at 7:00 p.m. for the purpose of reviewing his progress report, and to determine those candidates who will be invited to interview for the City Manager position. RECOMMENDED MOTION: Move to schedule a work sessmon on Thursday, April 25, 1996, at 7:00 p.m. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 4/8/96 NO. ~ CONSENT PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: M. Winson ~~ BY: ~'-//~-/~} I, NO. PLAYGROUND EQUIPMENT ~,~, a) DATE: 4/2/96 DATE: ~/~/q/~ Staff has budgeted $30,000 in the Park Capital Improvement Fund to replace the playground equipment at Ostrander and Gauvitte Parks. This is part of our program to replace older, high maintenance equipment with new equipment that is easier to maintain and meets ADA and Consumer Product Safety Commission Standards. It is staff's intent to seek bids for equipment similar to the systems installed at Mathaire and LaBelle (north) Parks last year. RECOMMENDED MOTION: Move to authorize staff to seek bids for playground equipment replacement at Ostrander and Gauvitte Parks. MAW:jb 96-154 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of.' April 8, 1996 AGENDA SECTION: ' ORIGINATING DEPARTMENT: CITY MANAGER CONSENT APPROVAL NO: t~ ~ Fire /],~, /] License Revocation, Rental Prol~.rty ) ~t~?/5~ NO: ~.~. A. I}~ DATE: April 3, 1996 DATE:/ Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owner regarding thier rental property for failure to meet the requirements of the Housing Maintenance Codes. Chase Manhatten Mortgage ................... 4906-08 Tyler Street NE RECOMMENDED MOTION: Move to Establish a Hearing Date of April 22, 1996 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Chase Manhatten Mortgage Regarding their Rental Property at 4906-08 Tyler Street NE. 96-71 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 8, 1996 AGENDA ~ION: CONSENT ORIGINATING DEPT.: CITY MANAGER ITEM: Authorization to seek bids for BY: Randy Quale, ~ BY: replacing the carpet in the John P. Recreation Director'-~ MurZ~No: Hall Senior Center.~.~, ~> DATE: April 3, 1996 ~ ~/~/~ The carpet in the John P. Murzyn Hall Senior Center is in need of replacement. The carpet is over nine years old and has had extensive wear not only from senior programs, but from rental groups as well. The fraying is also becoming a safety hazard. Plans are for replacing the existing carpet with 26 ounce nylon carpet and installing vinyl tile in the east entrance and sink area. A total of $4,000.00 is budgeted in Fund 9411 (Capital Improvements General Government Buildings). RECOMMENDED MOTION: Move to authorize staff to seek bids for the purchase and installation of carpeting and vinyl tile for the John P. Murzyn Hall Senior Center. COUNCIL ACTION: F: FILES \ADMIN\CCCARPET CITY COUNCIL LETTER Meeting of: April 8, 1996 AGENDA SECTION:~ CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S _ CITY MANAGER'S APPROVAL/ ~ ITEM: APPROVE ATTENDANCE OF THE ACTING CITY BY: M. WINSON BY: MANAGER AT THE MANAGERS SPRING DATE: 4-3-96 DAT CONFERENCE, MAY 8-10, 1996 ~ A &~ NO: , ~ The Annual Managers Spring Conference presented by MCMA and MACA will be held on May 8-10-, 1996, at Cragun's, north of Brainerd. The scheduled sessions will cover: Changing roles, productivity, and expectations Changing citizen expectations Employment contracts As my parents live in the Brainerd area, I will not require accommodations. RECOMMENDED MOTION: Move to approve the attendance of the Acting City Manager at the Spring Managers Meeting, May 8-10, 1996. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS AUTHORIZATION REOUEST FOR CO~CES, WORKSHOPS~ SCHOOLS AND SEMINARS This ,completed form must b~ pre~nted to the City khnager by the Mo.nday precedm.g the reguhr Council Meeting for approval of auend~_e_ce. ~ ' DATI~ OF REOUP.,ST: BUDGETED FOR: ?, YES NO NAMe- OP INDIVIDUALS ATTENDING: WHEN: HOW WILL THIS ACTrVITY HELP YOU AND/OR YOUR DEPARTMENT? PLEASE ATTACH ANY BROCHURF-.S OR INFORMATION I~F=LA~ TO THIS EVENT.:. DEPARTMENT I. iP. AD. DIVISION HEAD CITY MANAGHR REQUIRED, APPROVAL BY CITY COUNCIL: gig NATURF. S: DAT~ DATE DATE , DATE Upon approval by the City Manager, or City Council (if applicable), a copy of this form will be submitted to the Finance Department and appropriate Division Head. This form is not a registration form or · re, quest for pre- registration monies. 07/14/92 Practices for effective local government management, as identified by lhe ICMA membership, include policy facilitation, slrategic leadership and democratic responsiveness. This year's conference offers you the oppormni .ty to strengthen yom' professional developmeht in these areas and to share experiences and fellowship with your colleagues in local government. Plan now to join us May 8-10, 1996 at Cragtm's. Our contbrence theme is "The Local Government Workplace of the 21st Century: Changing Expectations/Changing Roles." Jim Bensen, President of Bemidji State University, will challenge us on Wednesday night Io think about what the workplace will look like in the 21st Centm3r.. On Thursday our focus will be on the citizen community and conmmnity based governance, led by Lyle Sumek. Earl I-Iipp, President of Human Resource Development, will wrap up our conference on Friday as he addresses the impact of the changing workplace on employees. Don't miss this opportunity to hear perspectives from different disciplines, stretch your imagination, enhance your skills, renew fi'iendships, make new acquaintances and have fun. Virginia Erdahl Michael Robertson Co-Chair Co-Chair I , SESSION HIGHI, IGHTS I · The Local Government Workplace of the Future ~/ After robots, "knowbots,' and "nosebots," what's next? ~/ Hmv is the dramatic shift from labor-based work to knowledge- based work transforming the way we think, work and live? v" If the half-life of a BA degree for a child born today is one week, what kirid of decisions are needed today for a better tomorrow? ,/ How can managers take advantage of the opportunity to design the future and realize the potential that is "beyond our wildest imagination!?" · The Challenges of Changing Citizen Expectations (fi'on~ a Wlc'-Govemment attitude, to empowering the negative 20%, to neighborhood warfare) · The Challenges of Changing Council Demographics and Expectations ~/ Shill from Community Stewards to Amateur Politicians ~/ Delay and Recycling Decisions ,/ Defensive Government--Reacting to 'Crisis du Jour' ~/ Road Kill on the Information Super Highway · Community Based Local Government: A Model for Success · Implications for City/County Managers ~/ Top Ten Warning Signs ~/ New Roles (from Community Presence to Personal Therapist to Political Advisor) ~/ Seven Leadership Opportunities--Plus Specific Tools for Success · Worldng on the Fault Line ,/ The core strnctural changes in the workplace ,/ Employees--lhe walking wounded ~/ The costs of "protective denial" as a coping strategy ~/ Bccmning change resilient: New skills and attitudes needed! Dr. M. James Bensen, President, Bemidji State University Jim Bensen assumed his current position ~bllowing five years'as President of The Dunwoody Institute, Minneapolis, Minnesota. Previously, he was Dean of the School of Industry and Technology, University of Wisconsin-Stout. He is sought after as a speaker, consultant and writer on a variety of subjects relating to change, technology, educational excellence, quality and the future. Jim holds a B.A. from Bemidji State University, an M.A. from UW- Stout, and a Ph.D. from Penn State University. He has been honored as "Outstanding Alumnus" by both Bemidji State University and the Universi.ty of Wisconsin-Stout. Jim has held numerous offices in professional associations on the local, state, national and international levels and has been the recipient of many awards by the organizations he has served. Lyle Sumek, President, Lyle Sumek & Associates Lyle Sumek has over twenty-five years of teaching and consulting experience with cities around the country.. This includes extensive work with City Councils and County Boards, City and County Managers and their management staffs plus workshops tbr l~venty municipal leagues. He worked with the City of San Diego as an Assistant to the Mayor and City Council. Mr. Sumek has taught at the Universi.ty of Somhem Calilbmia, Northern Illinois University and most recently at the University of Colorado, where he was Assistant Dean for the Graduate School of Public Affairs. His educational background includes B.A. and M.A degrees in Public Administration from San Diego State University and a Ph.D. in Public Administration from the University. of Southern California. Earl Hipp, President, Human Resource Development Earl Hipp is a speaker, trainer, consultant and author who specializes in helping build professional change resilience and develop high performing work groups in organizations around the country.. As principal of a training company established in 1979, his client list has included business, state and federal agencies as well as local and national associations. Earl's persona/interest in individual and organizational change reflects his formal training. He has a B.A. in Psychology and an M.A. in Psycho-physiology. During his years as a clinical psychotherapist he helped thousands of individuals to better understand, cope with, and grow from the changes in their lives. I CONFERENCEpLANNING COMMITTEE I Virginia Erdahl, Washington County Deputy Administrator. (Co-Chair) Michael Robertson, Oak Park Heights City. Administrator, (Co-Chair) Jerry Bulgar, Crystal City Manager Daniel Jordet, St. Peter City. Administrator Mark Karnowski, Lindstrom City Administrator John Olinger, Mahtomedi City Administrator Steve Perkins, Red Wing Council Administrator Doug Schulze, Sandstone City Administrator Larry Thompson, Privet Falls (WI) Ci .tyAdministrator CITY COUNCIL LETTER Meeting of: April 8, 1996 AGENDA SECTION: 'ORIGINATING DEPT.: CITY MANAGER NO: ~ CONSENT Planning and Zoning ~P~qVAL~ ITEM: Lotsplit, David Moran~ ~, 7), BY: Tina Goodroad~ BY: ~/4/~ NO: Case g9604-24, 4744 N.E. 6th Street DATE: April 3., 1996 & The Planning and Zoning Commission reviewed the request for a lotsplit of the property located at 4744 N.E. 6th Street legally described as Lots 2, 3 and 4, Block 23, Roslyn Park, Anoka County, Minnesota. The proposed lotsplit would split the middle lot (Lot 3) in half to create two 60' x 130.45' lots. Mr. Moran is requesting the lotsplit to make the lots buildable for single family construction. A survey is enclosed showing the proposed lotsplit line to create two legal and conforming lots for single family construction. The minimum lot width in this R-2 Zone is 60 feet and the lot area is 6,500 square feet. These lots would be limited to single family construction as a two family structure requires a minimum lot size of 8,400 square feet. The Planning and Zoning Commission unanimously recommend approval of the lotspl±t. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 96-40, Approving the Lotsplit at 4744 N.E. 6th Street as requested, as all zoning requirements will be met. COUNCIL ACTION: ccag0496.no2 CITY OF ~OLUM~IA HEIGHTS Application For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Legal Description of Subject Property, Applicant Rece£pt Name: Address: Phone: ZoninK: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning Proposed Use 7. Reason for Request: Exhibits Submitted (maps, diagrams0 etc.) Ac~ovled~ment and Signature: Se ~ersi~ed hereby represents upon all of the penalties of law, for the _~rp~se of ~duc~g the City of Col~bia Heights to take the action herein requested,~hat ~1 ~tatements herein are t~e and that all work herein mentioned will be done~n acco~ance~h the Ord~ces of the City of Columbia Heights ~d the laws of the State ~ M/Jines~a~ ~ ~ RESOLUTION NO. 96 - SUBDIVISION REQUEST CITY OF COLUMBIA HEIGHTS SgO - 40TH AVENUE N.E. COLUMBIA HEIGHTS, MN $$421 (612) 782-2800 I, David Moran, Hereby request a split of PIN 26 30 24 31 0139 Legally described as: Lots 2, 3, and 4, Block 23, Roslyn Park, Anoka CoUnty, Minnesota. THE DESCRIPTION HENCEFORTH TO BE: A. Lot 2 and that part of Lot 3, Block 23, Roslyn Park, Anoka County, Minnesota, lying Northerly of the South 20.00 feet. B..The South 20.00 feet of Lot 3 and Lot 4, Block 23, Roslyn Park, Anoka County, Minnesota. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, in the amount of $ -I)- be divided. Paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Auditor within one (1) year of the date of the Council action. PLANNING & ZONING DEPARTMENT ACTION: ~~'~)~~ ~/7 ~ ~'tg~ature of Owner,~ Nota¥ized · This ~ day of , 19t. 305 16th Ave. SW. New Briohton. MN Owner's Address Offered by: Telephone No. 633-1634 Seconded by: Roll Call: SUBSCRIBED AND SWORN TO .BEFORE ME this /~day of/~r'cA , Zoning Officer CITY COUNCIL ACTION: Public Seconded by: Roll Call: Secretary to the Council Joseph Sturdevant, Mayor FEE $10.00 DATE PAID: 3-11-96 RECEIPT No.: 34465 ! I~R[B¥ CERTIFY HAT THIS SURYE¥. PLkN OR REPORT ~^s ~',EP~£o e¥ ~ OR u,~E, ~ DmEC't SU~E~VtSl0~ ?~.,~.A.T. /_/~_ ._A DML¥ LICENSED LN~ID'~"LR~E¥OR INNE$OT^ L'-'J~ NO. $CAJ_E IN FEET 1 ')'?... I ~ 0 'T ---'7 RESOLUTION NO. 96 - 40 SUBDIVISION REQUEST CITY OF COLUMBIA HEIGHTS 590 - 40TH AVENUE N.E. COLUMBIA HEIGHTS, MN $5421 (612) 782-2800 I, David Moran, Legally described as: Hereby request a split of PIN 26 30 24 31 0139 Lots 2, 3, and 4, Block 23, Roslyn Park, Anoka County, Minnesota. THE DESCRIPTION HENCEFORTH TO BE: A. Lot 2 and that part of Lot 3, Block 23, Roslyn Park, Anoka County, Minnesota, lying Northerly of the South 20.00 feet. B. The South 20.00 feet of Lot 3 and Lot 4, Block 23, Roslyn Park, Anoka County, Minnesota. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, in the amount of $ -O- be divided. Paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Auditor within one (1) year of the date of the Council action. , . PLANNING & ZONING DEPARTMENT ACTION: Moved to recommend to the City Council the approval of the lotsplit ~s requested as all zoning requirements will be met. This 2nd day of April Offered by: Paulson Seconded by: Fowler Roll Call: All Ayes ~o~ing 6fficer , 19 p6. CITY COUNCIL ACTION: This~ d~y of Offered 'by: Seconded by: ,19 305 16th Ave,SW. New Briohton. MN Owner's Address Telephone No. 633-1634 SUBSCRIBED AND SWORN TO BEFORE ME this /~day. of/~/~K'o~ , 197~.. ublic ' Roll Call: Secretary to the Council Joseph Sturdevant, Mayor FEE $10.00 DATE PAID: 3-11-96 RECEIPT No.: 34465 CITY COUNCIL LETTER Meeting of: April 8, 1996 AGENDA SEC~ON: CONSE]~ ORIGINATING DEPT.: CITY MANAGER NO: , ...... Planning & Zoning ~PR~~~~ ITEM: Lotsplit, Estate of Helen Kocur BY: Tina Goodroad~ BY: NO: Case ~9604-23, 1213 N~.E.~42'nd~venue DATE:. ,April 3, 1996 The Planning and Zoning Commission reviewed the request of Mr. Lewis Kocur, executor of the Estate of Helen Kocur, for a lotsplit of the property located at 1213 N.E. 42nd Avenue legally described as the south one-half of Lot 44 and west one-half of the north one-half of Lot 44, Block 3, Reservoir Hills, Anoka County, Minnesota; subject to an easement for 42 1/2 Avenue over the north 30 feet. The proposed split would divide the existing "L" shaped lot into three lots. Proposed Lot B and C would face 42nd Avenue and Lot A would be addressed off of 42 1/2 Avenue. The existing house will remain on Lot C. The enclosed survey includes the proposed descriptions and shows the lot size for each new lot. This lotsplit will help this "L" shaped lot conform to the surrounding lots in the neighborhood. Once split, Lots B and Lot C will measure 55' x 152.5' for a total of 8,387.5 square feet of lot area for each lot which will exceed the minimum square footage required in the R-2 Zoning District of 6,500 square feet. The lot width requirement for the R-2 Zone is 60 feet. However, the Lotsplit Section of the Zoning Ordinance under Section 9.407(2) allows that "in no case shall a variance for lot.width be granted so that any lot is less than 90% of the required lot width". Thus, the minimum lot width for the proposed split is 54 feet. Lot A will measure 55' x 127.8' once split for a lot area of 7,029 square feet. Ail three lots will be limited to single family construction as two-family requires a minimum lot size of 8,400 square feet. The owners plan to sell Lot B and Lot A possibly to the adjacent property owners. The Planning and Zoning Commission unanimously recommend approval of the lotsplit. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 96-41, Approving the Lotsplit at 1213 N.E. 42nd Avenue as requested, as all zoning requirements will be met. COUNCIL ACTION: ccag0496.not ~ITY OF COLUI~IA HEIGHTS Applicatlon Por~ Rezoning Variance Privacy Pence Conditional Use Permit Subdivision Approval Site P~an Approyal oth.r 1. Street Address of Subject Property~ Legal Description of Subject Property~ Description of Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning Proposed Use Exhibits Submitted (maps, diagrams, etc.) Ac~owled~ment and Si~nature: ~e ~ersi~ed hereby represents upon all of the penalties of law, for the pu~ose of ~ducing ~e City of Colchis Heights to t~e ~e action here~ requested, that all statements herein are t~e ~d that all wo~ here~ mentioned will be done ~ accordance with the Ordin~ces of the City of Col~bia HeiSts ~d the laws of the State~ ~es°taL~l ./~~ RESOLUTION NO. 96 - SUBDIVISION REQUEST CITY OF COLUMBIA HEIGHTS 590 - 40TH AVENUE N.E. COLUMBIA HEIGHTS, MN 55421 1, Lewis Kocur, executor for the Estate of Helen Kocur, Hereby request a split of PIN 36 30 24 24 0063, legally described as: The South one-half (1/2) of LOt 44 and West one-half (1/2) of North one- half (1/2) of Lot 44, Block 3, Reservoir Hills, Anoka County, Minnesota. Subject to an easement for 42 1/2 Avenue N.E. over the North 30 feet. THE DESCRIPTION HENCEFORTH TO BE: A. The North Half of Lot 44, Block 3, RESERVOIR HILLS, Anoka County, Minnesota, lytng west of the East Half thereof. Subject to an easement for 42 1/2 Avenue N.E. over the north 30.00 feet. Also reserving and subject to drainage and utility easement over the south 5.00 feet thereof. B. The east 55.00 feet of Lot 44, Block 3, RESERVOIR HILLS, Anoka County, Minnesota, lying southerly of the North Half of said Lot 44. Reserving and subject to an easement for 42nd Avenue N.E. over the south 5.00 feet. Also reserving and subject to a drainage and utility easement over the north 5.00 feet thereof. C. Lot 44, Block 3. RESERVOIR HILLS, Anoka County, Minnesota, lying westerly of the east 5S.O0 feet and southerly of the North Half of said Lot 44. Reserving and subject to an easement for 42nd Avenue N.E. over the south 5.00 feet thereof. Also reserving and subject to a drainage and utility easement over the north 5.00 feet thereof. Be it further resolved that special assessments of record in *the office of the City of Columbia Heights as of this day, against the above described property, in the amount of $ be divided. Paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Auditor within one (1) year of the date of the Council action. PLANNING & ZONING DEPARll4ENT ACTION: This~day of , 19... Offered by: Seconded by: Roll Call: Zoning Officer CITY COUNCIL ACTION: Signature of ncr, Notarized 16]4 3gth Ave. Columbia Heiqhts Owner's Address Telephone No. 788-614) SUBSCRIBED AND SWORN TO BEFORE ME this ~J=~klay of~rc Notar;~ Public This day of , 1L. Offered by: Seconded by: Roll Call: Secretary to the Council Joseph Sturdevant, Mayor FEE $10.00 DATE PAID: 3-6-96 RECEIPT No. 34454 SURVEY KUR'I'H SURVEYING. INC. 4002 JEFFERSON ST. N.E, COLUMBIA HEIGHTS. MN. 55421 O · IRON MONUMENT I~o~ / l ~ ~[,_.~L C_ RESOLUTION NO. 96 -41 SUBDIVISION REQUEST CITY OF COLUMBIA HEIGHTS 690 - 40TH AVENUE N.E. COLUMBIA HEIGHTS, MN 65421 i, Lewis Kocur, executor for the Estate of Helen Kocur, Hereby request a split of PIN 36 30 24 24 0063, legally described as: The South one-half (1/2) of Lot 44 and West one-half (1/2) of North one- half (1/2) of Lot 44, Block 3, Reservoir Hills, Anoka County, Minnesota. Subject to an easement for 42 1/2 Avenue N.E. over the North 30 feet. THE DESCRIPTION HENCEFORTH TO BE: The North Half of Lot 44, Block 3, RESERVOIR HILLS, Anoka County, Minnesota, lying west of the East Half thereof. Subject to an easement for 42 1/2 Avenue N.E. over the north 30.00 feet. Also reserving and subject to drainage and utility easement over the south 5.00 feet thereof. Bo The east 55.00 feet of Lot 44, Block 3, RESERVOIR HILLS, Anoka County, Minnesota, lying southerly of the North Half of said Lot 44. Reserving and subject to an easement for 42nd Avenue N.E. over the south 5.00 feet. Also reserving and subject to a drainage and utility easement over the north 5.00 feet thereof. Ce Lot 44, Block 3. RESERVOIR HILLS, Anoka County, Minnesota, lying westerly of the east 65.00 feet and southerly of the North Half of said Lot 44. Reserving and subject to an easement for 42nd Avenue N.E. over the south 5.00 feet thereof. Also reserving and subject to a drainage and utility easement over the north 5.00 feet thereof. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, in the amount of $. be divided. Paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Auditor within one {1) year of the date of the Council action. PLANNING & ZONING DEPARTMENT ACTION: Moved to recommend to the City the mpprovml of the ]otsp!it ms requested as a]] Zoning requirements znd ~lay of April , 19 96. Offered by: Fowler Seconded by: Paulson Rol~ qall: %/ A~! Z~oning Officer CITY COUNCIL ACTION: This~day of ., 19 Offered by: Seconded by: Roll Call: Signature of Owner, Notarized 1614 39th Ave. Columbia Heiohts Owner's Address Telephone No. 788-6143 SUBSCRIBED AND SWORN TO BEFORE ME this ~J=~klay ofx~F:rc Y<, 197~ Notar~ Public Secretary to the Council Joseph Sturdevant, Mayor FEE $10.00 DATE PAID: 3-6-96 RECEIPT No. 34454 CITY OF COLUMBIA HEIGHTS Meeting of: April 8, 1996 ¥ AGENDA SECTI~Nj CONSENT ORIGINATING DEPT.: CITY MANAGER NO.: COMMUNITY DEVELOPMENT.~ APpROVaL m ITEM: ESTABLISH PUBLIC HEARING DATE FOR BY: TINA GOODR BY: NO: DTED LOAN/GRANT APPLICATION~__ .~. j O~ DATE: April 3, 19~/ The City of Columbia Heights is applying for a Department of Trade and Economic Development Department (DTED) Business and Community Development loan and grant for the Medtronic Inc., expansion project. The application is for a $250,000 grant to the City for related infrastructure improvements and $250,000 loan to Medtronic Inc. for construction and machinery/equipment costs for the project. As part of the second part of the loan/grant application the City is required to hold a public hearing to discuss this application, the project scope and type of activity involved. Other items that will be discussed are listed on an instruction sheet supplied by DTED. A resolution, written by DTED must also be approved by the City Council before the application can be submitted. This example resolution is also enclosed for your review. I am also hoping to have a draft of the second application completed for review at the public hearing April 22, 1996. RECOMMENDED MOTION: Move to establish April 22, 1996 at approximately 7:15 p.m. as the date and time for the Public Hearing in regard to the City Application for the DTED Loan/Grant Application. COUNCIL ACTION: \bt\council.for BusL General Project Community Development Application -- Forms Package Instructions rmation (FP-4) Instructions: Quesdon 1. This question is designed to determine citizen participation efforts. Please complete thoroughly. Submit a copy of the public hearing minutes and the affidavit of publication with the application. The following is intended to provide direction and guidance in meeting the public par~cipation requirements. C/t/zen Participation Process All applicanr~ are required to provide for cidzen notification and involvement in the planning and implementsdon of the proposed project(s) through one or more public hearings and other informational efforts. While at least one public hearing is required before submission of the applic~ion, other methods for solicitation and consideration of citizen views are up to the applicant.. 1. Prior to submission of the application, a public hearing must be held to obtain citizen input on the proposed project(s). · The hearing must be' held at a rime and place that is convenient to all community residents, particularly those who will be affected by the implementation of the project. Notice of the public hearing should be made prior to the meeting through ail available resources such as the media (television, radio and the press); local civic, church, social and business organizations; social services providers; public places such as schools, libraries, malls, stores, and other public places of business, etc., in the community. · The needs of persons with disabilities and non-English speaking persons should be considered - and planned for in the dissemination of information rega.,xiing the public hearing. · The location of the public hearing must be accessible ro persons with disabilities. · Detailed information regarding the proposed project should be communicated at the public hearing, including, but not limited to: - The project scope and the type of activity involved - Implementation schedule - The overall cost and the proposed financing for the project ' - Project costs to be assessed to community residents - The estimated amount of funds requested which will benefit low- and moderate-income persons - The activities which may result in displacement and a discussion of the community's and-displacement and relocation plans - Other associated project costs such as maintenance expenses, etc.. Business and Community Development Application Part II Forms Package Instructions General Project Information (FP-4) (continued) Question 2 Question 3 & 4 At the public hearing, citizens should be given the opportunity to identify other community development needs (i.e., parks and recreational facilities, adequate and dependabie water supply .systems, safe sewage treatment facilities, commercial/indusmal development and expansion, renovated residential and downtown areas and other general development needs) in addition to the needs addressed by the proposed project(s) contained in this application. The needs of non-English speaking residents and persons with disabilities must be planned for and accommodated at the public hearing by: - Having an interpreter available, and/or - Having the project in.forrmtion made available in an appropriate form or appropriate language. Written complaints or other comments solicited and received as a result of the public hearing must be responded to in writing within 15 days. These questions are designed to determine specific, information, about the costs of your proposed project(s) and'how all affected parties have bee. n notified. These questions are designed to determine information about the impact of your project(s) on wetlands and/or floodplain. Forms Package Local Government Resolution (FP.23) Economic Development Program Applicant Name: RESOLUTION OF .M:~PLICANT. Applic..,~as mu.~ adopt and sulxnit the following resolution. This resolution nmst [~ adoIxed [aSor to sulanission of the forms package. BE IT RESOLVED thal act as the legal sponsor for project(s) contained in the Business and ~ . [Appt:caat) Community ~evelopment Application to ~ submitted on and that (_Day. Mon~.Ye~r) .. (T'uI~_ o[,J,~::.w Official) is hereloy authorized to apply to the Dep~u.ent of Tracle and Economic Development for funding of this Ixoject on ~half of (Applicant) BE IT FU~RTHER R.F. SOLVED that has the legal authority to apply for financial assistance, ( Al2?h:ant) and the institutional, managerial, and f'mhn¢i, al capability to ensure adequam consm2ction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that f Appticant) written agreements to purchase property. has not incurred any costs, has not entered into BE IT FURTHER ILESOLVED that has not violated any Federal. Stat~, or local laws ~. , (A~,olica,nt) pertaining to frau& Ixil~ry, gram kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon a0In'oval of its application by the sram, may { AppticanO enter into an agreemem with tl~ Stat~ of l~Ftmnesom for the above-referenced la'oject(s), and tl~ (At~lhrt~t) certifies that it will comply with all applicable laws and regulations as stated in all contract agreements aral clerked on the Compliances Section (FP-20) of the Business and community Development Application. AS APPLICABLE. BE 1T FURTHER RESCLVED ~ has otxained credit reports md credit information from (as, t~r~,aj and ( Nar/~ o/Core.my) ( N ~ o[ Ow~rs} Upon review by and , no adverse findings or concerns regarding, lout not limited to. tax lie,~, judgemen~ court actions, and ~ings with stat~, fedu-ral and other regulatory agencies were ideraffied. Failm'~ to dis~lo~ any such actver~ information could result in r~vocatiott or other legal action. NOW, THEREFORE ~ 1T RF..~LV]~ tl~ I~u, o~autaan:,a o~'~iatj iS hereby authorized to execute such agreemen~ m are necessary to implement the project(s) on behal~ of the applicant I CERTIFY THAT ~ al:x~e msolul~or~ was adop~l by the of [ A ppltc am l SIGNED: (City Counctl, County 8oard, etc.) OR (Date; t Authorized Official) t Signature; ~'atel (DattI tTitle) (Date) TO CITY COUNCIL APRIL 8. 1996 *Signed Waiver Form Accompanied Application APPROVED BY 1996 CONTRACTORS BUILDING DEPT. *Cronstroms Heating " " *Crosstown Sign " " *Kevin Haugtvedt " " *Jesco, Inc. " '"' *Leech Lake Plumbing " " Modern Roadways " " *Norblom Plumbing Co. " " *Pete's Water & Sewer "'~' " *Vogt Heating & A/C BUSINESS LICENSE AGENDA LICENSED AT 7201W. Lake Street 10166 Central Ave N.E. 895 E. Hawthorne 7175 Cahill Road HCR 73, Box lO08A 1620 Winnetka Ave. N. 2905 Garfield Ave. S. 3107 Lyndale Ave. N. 3260 Gorham Ave. FEES $ 40.00 40.00 4O.OO 40.00 40.00 4O.OO 4O.OO 40.O0 40.O0 POLICE DEPT. ''POPCORN;-CANDY & ICE CREAM VEHICLES *John Baptist Licciardl Novelty Vending one vehicle within the License #691-HTE City 50.00 POLICE DEPT., ANOKA COUNTY II II · PEDDLERS,'-SOLICITORS, *Andrew Philip Hursh Inventive Advertising *Mischa Christof Redmond Inventive Advert-i'sing TRANSIENT MERCHANTS within the city from 4/15-5/~5/96 peddling "gas cards" for 3701 Central Ave.-door to door within the City from 4/15-5/15/96 peddling "gas cards" for 3701 Central Ave. door to door lO0.O0 ~00.00 TREE SERVICES PUBLIC WORKS DIRECTOR *Aaspen Tree Service 970 ~ayzata Bil-vd'.W 50.00 TO: MARK WINSON, ACTING CITY MANAGER FROM: LOWELL DEMARS SUBJECT: RENTAL HOUSING LICENSES DATE: APRIL 8, 1996 THE OWNERS OF THE FOLLOWING RENTAL PROPERTIES HAVE COMPLIED WITH THE RE-LICENSING AND/OR LICENSING REQUIREMENTS OF' THE CITY OF COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE. I AM REQUESTING THAT THEY BE PLACED ON THE NEXT COUNCIL AGENDA FOR APPROVAL: ABRESCH, HELEN T. ADAMS, WlLMER L. BAKER, WALTER M. BASSIN, IRVING BINCZIK, ANNE M. BURSCH, FREDERICK D. CAMPBELL, SUSAN CHIFS, TIM CHIF~S, TIM CHRISTENSON, RICHARD COLE, KATHERINE D. CROSS, JAMES H. DANKO, ANDREW DEMETRIOY, MARTHA A. DOSTALER, MARK EGAN, RITA ELMQUIST, RONALD D. ENDTHOFF, HARRY FENNE, AVERY E. FERRY, DONALD A. FORSYTHE, ROBERT FUDALI, PHYLLIS C. GAERTNER, SANDRA J. GRAMS, TIMOTHY GROTE, GERALD G. GROTE, GERALD G. HANSON, VINCENT HARLAM, BRADLEY P. HEGNA, ROGER L. 4635 WASHINGTON 5001 WASHINGTON 711 37TH AVE. 3969 5TH STREET 5055 6TH STREET 5134 WASHINGTON 3906 VAN BUREN 940 39TH AVENUE 950 39TH AVENUE 4310 3RD STREET 4626 WASHINGTON 5116 WASHINGTON 5037 MADISON 1400 47TH AVENUE 5103 6TH STREET 607 38TH AVENUE 3915 LOOKOUT PL 1004-06 GOULD 4645 WASHINGTON 4536 7TH STREET 999 41ST AVE. #314 5128 WASHINGTON 4636 WASHINGTON 4656 6TH STREET 4644 WASHINGTON 4650 WASHINGTON 4619-21 TAYLOR 5140 WASHINGTON 5101 WASHINGTON 4/96--3/97 4/96--3/97 3/96--2/97 3/96--2/97 3/96--2/97 4/96--3/97 3/96--2/97 3/96--2/97 3/96--2/97 3/96--2/97 4/96--3/97 4/96--3/97 3/96--2/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 11/95--7/96 4/96--3/97 4/96--3/97 HEGNA, ROGER L. HIRSCH, HEDWIG C. HOEL, JAMES JOHNSON, KENNETH W. JOHNSON, RALPH JORGENSON, DORIS KELLY, MICHELIN KOSTER, KENNETH M. KRONSTEDT, KENNETH LABOUNTY, WILLIAM A. LASKY, DAVID LASKY, DAVID LASKY, DAVID MEYER, ROLAND E. MILLER, LAWRENCE MILLER, LYLE NIXON, JEAN A. OLIN, RICHARD W. OVERLIEN, BARBARA PEARSON, KENNETH PETERSON, DARWIN B. PETERSON, W. TAREY POTOCNIK, JAMES RUDENSKY, JESSIE RUDENSKY, JESSIE SCHULTZ, LAURENCE SHARP, WALLACE SMOLIK, RONALD STENGER, STEPHEN B. SWANSON, LISA L. SWEN, DORIS SYLVESTER, TIMOTHY J. TIERNEY, VICKm L. TRISKO, FRANK J. WAKEMAN, LARRY WALCZAK, FRANCIS M. WlGER, DAVID YI, YONG KWON ZAWADSKI, TERRI 5111 WASHINGTON 4610 WASHINGTON 4255 MAIN 5248 WASHINGTON 4450 TYLER PL. 1480 47TH AVENUE 4724 6TH STREET 5152 WASHINGTON 5242 WASHINGTON 4654 WASHINGTON 4318 3RD STRF. F~T 4322 3RD STRF~F~T 4330 3RD STREET 5234 WASHINGTON 3948 5TH STREET 3923 LOOKOUT PL 4702 JEFFERSON 5218 WASHINGTON 631 37TH AVE. 538 SUMMIT 5228 WASHINGTON 3963 POLK 647 37TH AVE. 4518 WASHINGTON 4534 WASHINGTON 4630 WASHINGTON 1132 40TH AVE. 4442 TYLER PL. 3967 POLK 4532 WASHINGTON 4600 WASHINGTON 628 38TH AVENUE 5252 WASHINGTON 950 47TH AVENUE 4147 WASHINGTON 4514 WASHINGTON 5045 4TH STREET 4546 TYLER 4657 WASHINGTON 4/96--3t97 4/96--3t97 3/96--2t97 4/96--3t97 3/96--2t97 4/96--3t97 3/96--2t97 4/96--: t97 4/96--3/97 4/96--3/97 3/96--2/97 3/96--2/97 3/96--2/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 12/95--4/97 3/96--2/97 4/96--3/97 4/96--3/97 4/96--3/97 3/96--2/97 3/96--2/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 1/96--3/97 4/96--3/97 F t NANCI AL SYSTEM t/96 -1.2:24:08 I::'UI,I)} I::.:IECAI::' :: F:'UNI) '0 E,:'; C R I F:'T I ON .1. 01 201 203 i'..'.:1.2 2'..'.:1.3 225 235 240 280 4:1.2 431 6 0 .1. 602'. 603 609 70:1. GENE:RAL. COMMIJI'IITY DEVELOF'MENT r-:UND F:'AF,'I<V]:EW VILi...A I, IORTH S'f'A'fT:': A.'I:D I'IAINTIENANCIE I::'ARKV]:EW VIL. I...A SOUTH CABLE TELI".':V I S :[ ON RIEN'I"AL. HOLJS]:NG L. I Y.q:~AF,'Y F'ROJIECT F:'F~: ]: :0 r..~: CAF':r. TAI... I Mr"ROVEMENT F:'ARKS C. AF' E:Qt..I]:I::' F;~EI::'L. AC:E--GENERAL. WATER UT:[LZTY SEWE:R UT:[I...I TY I:;,'EF'U SE FUND I... I QUOR CENTRAl_ GARAGE ENIEF;,'GY MAI,.h::-~GE M E N T DATA I='ROCESSIFI(3 F'ERMIT SIJRCHAF,'GE CONTIR ]:BUTI:":D F'F;~O JI::':C T S'"'IR FZ C CO f'lT F,: I.'SLJTEt) F:'F;~OCfECTS-SEN t:.": S C'. I~: O. W TOTAL. ALL F:'UI,II)S BAN K I:;~IEE,'AI::' :: BAI',I 1< NAMIE .BAN I( c:HEc K I FIG ACL-;OUI'-IT '¥'O]"AI_. ALL BANKS C, heck H:i. story DISBURSEMENTS o6,88 o. 8c. 35,8~8 .. 94 800.22 .1. 08 ,, 48 343.49 .53 167.63 8,249.81 102.00 5,305 .'75 3,019.28 3,395 ,. 70 1,125.89 48,864.17 175,912.10 .1..1., 026..1.6 4 ,.348.67 929.36 1,489.09 639 ,, 00 50.25 187, :1.34 ,, 55 545,736.93 I) I SBURSEMENTS 545,736.93 545,736.93 B F,'C F' I N A N C Z A L S Y E; T E M 04/04/96 ! ;2: 2 Check H :i. s't.'.o ry 4 / 8 / 96 C 0 U N C :1: L. L. :11 .'-S T C]:TY OF:' COLUMBJ:A HE::[GH GI_540R-VC, 4.:'50 F'AGI?. B A N K V IF.'. Iq D OFt CHI':::(.'; K FIUI'IBI.E]R AMOIJNT BAN K CHI.T.C 1(]:1,1(3 ACC'CIIJblT ACCAF' BI:EF;:G F'IROF'E:RT:[ lES CITY OF' COL. UMB]:A I--IE]:GFITS F: :1: bi D E'.I_I../D (.31,h$1_ D (.")E:IqG/D[3NAI_D OF: MARY HARRJ: ,S/JAY O'OTBL. AD/DW :1: (:)HT I.< 0 S T [.:: I:;: / K E: bll', I.., 0 F_." W E:NT H Al.. / MAAFIS MAblAGEMFZbtT l:;tE K US K .1:/JOHbl TOWblHOUE;E:-AF:'T MAI',tAGE:I"tI~t'qT AF'ACHt:T. GF~tOLII:' OF' PI'I:FII'-.ISOTA !.)AR'FObl SANI) & GRAVEL L:di[LI.,BO Y BA!;t :EEi:LI,.I!',OY COI-21::'O!.:tAT ]: Obi C::t:'I'Y OF' BLOOM]:NGT'Of,,I C]:TY WIDE: IEi--](:.)L_F...E W:I:Nli.E (/OMF'IqAY F :1: TZER/T :1: MOTFIY Gl::t Z GGS-COOF:'E:F: IolA,SE-~At',! SAl-qi) & GRAVE:I_ Hlii:F;: BIEIR T/J 0 H N :1: t"II~IACL/L_A TF_J" COblC:L'-.':F:'T :1: (31'..I C'.H J H L. ARSC)N EL, E:CTF;,'IC COMF' JOHIqE.)OIq BROS,, L:I:QIJOIR CO,, I<UE:THFZR I)IST. M ]: Iq T I.:,']R- W E :1: SMAIq I:1 S P I,I (:) 1.:: T 1..t 1~!: F,: N A lq 0 F;~T H E]:;.:I'.I ,ST AT F_: E.~ t,IOIR'THI_AIqD I-ZI_I.ZCTFt:[C SUF'F'I_ I'1Y B E C K / I~10 N I C A F'AF:tTS F'L. US F'FItL.L..IF:'E; I,',I:t:I'~IE & SF:']iRTS F'IR :1: OF: W :I: NLE F'i:;:OE:X F'HOTO SYSTE:M QUAL:[TY I,:,IIFII.:: & SF']:R.T. TS STAR TRIBLJblE: 'T'E]...I,:.:F'I-IOIqI:_.'. ANE.~WtER U [3 WE:ST W]:L..I...]:AMS E;TIEIE".I... 8.: FIAR):)WAIR Bli:Ct([f.F;~' COUblTY CFt]:i...t) SUF:'F:' C]:TY OF' DUI:?btSVZL. I.J~~. F':I:IRST CC~I~It',tUI'-.1]:T7 CRE:i)IT U 58326 57'7 ,, 00 58327 432 . 00 58328 299 . 00 .. o..~.:; 4 .1. 7.00 58330 256 ,, 00 5(333.1. 485 ,, 00 58332 51.1.. O0 5E~3~'S::5 479 ,, 00 ~. ,.~ o ~.~ ,~ .., 430 ,, 00 58335 454 ,, 00 . b_~.~6 408. O0 ~- .:~...~ 7 634 ,, C'0 58338 349 ,, 00 58339 :L 78 ,, 27 58340 ..... ", 2,7 5834:1, 58344 8 ,, 52: 58L"; ~45 4::5 ,, 04 5~7546 190 ,, O0 58347 21 :, :.':;97.04 ~. ~-S.:,,.:t c 536 ,, 97 5~349 :1.4 ,, 85 583 50 67 ,, 50 ,. c],_~ 5,1. 58353 4:, 196,, 54 583 54 16,116.2::0 58::555 2, :,)72 ,, 37 58356 5,183.6:'."; ,. o~.; L~/ 880,47 ,. c,~.~ ,. o 8 , ©88 .. 9'J. 58:::359 63 ' ,, ¢,~ ,~, 58360 19.98 5836 .1. 79 ,, 56 58362 4,356.42 · . o o o,.~ 3 :, 67:30,, 1 ':' 58364 4 ,, .1. 7 58365 4,2:.32 ,, 81 58366 71 ~ ,',." 4 58367 90 ,, 30 58368 53 ,, 63 58369 2..':~., 72 .~8...~ / .i. 174,,E:~. 5837:.':'; :1., 7:1. 5 ,, 00 Check History 4/8/96 COUNCIl.., I..,ZST C.'I~TY OF= COI_UM](~C[A HE.'I.'GHTL~ Gl_540R-V04.30 PAGE 2 BANI{ VENDOR CHECK NUMBER AMOLJt',IT BAN K (:;I-.11:':_'(:; K I NG ACCC]UIqT GREA-[' WE,C.;]'' L. IFE & ANNU]:T lC. MA RI.:.'TZI~,'I.::MI~.]qT TF(U,ST 45 M]:I'IblE,C3OTA MUTUAL. LIFE MN STA'¥E IRETII~EMENT SYST I'IORTHEA,C3T STATE BANK I,IORWIE,ST BANK "- F'AYROI_L A F'ERA I:'l~:l:b.~ .... DI~:]:INED CC)NTR ZY.4UT I:'l~i:l:~A - FIIRE: RE]_ l EF I::'EFb~ POI...]:CE RF=]_ Ilii]::' COIqSO STATE C:AF'ITOL. CREDIT UNI BI!i]...I...BOY BAR SUF'F:'I...Y BE:I..L. BC)Y C.'.C)RF:'OF.:AT l Obi BUS I NESS IRI'2:CORD,~ COl:q:'. C:IT¥ WI.l)l~i: W]:NDC)W SERVICE C:C)I...L;MBIA I..II:.':IGHT,~ I .DELE:GARD ]"OOL EAC')I...li.:. W I Nli'] COMF:'IqAY E Iq G Q U ]: S T / S A N D R A I=I:~]:TZ COIqF'AI'-IY ]:NO GTE: SLJN D I R[-i:C'.TC)I:~:I: ES I I,t,~]"Y F'R I I,ITS K RA U S'"A FID EI:;:SOIq MCGEE:/M ]: O HA ['i:l... M I NIqI.:.':SOTA WATERFOWl_ ASSO M :1: FI T E R- W E: :1: S M A FI M O E I...I_EIR,,' K AIR EN MYERS/MATT I,IE I COI...I_.EGli.:. O1= TI.T. CHI,IOI_OG I,llii:W FOGEY FOLLIES I,I :1: GHT I Iq G A L.E / Tlii]R IEI'-I CF'_" F:'A RT,S PL. US I::'AUSTIS & SONS F'I~[:T'I"Y CASH - GARY BRAATE F:'I:]':TTY CASH - JANICI:'] MCGH F:'Iii:TTY [:ASH - K~RF.i:N MC~EI...L. F:'HII_L. IF'S W:[IqE & QUAI...]:TY WI:NE & SF'IR]:TS SC.I"IIqIDT/JEANINE M STUI"~:DE VANT/OOSEF'H S TARGI:'!:T 'TI. JBL=:S/MARSHA TI..JLL BFZA. RING I..J ~ I,,,IEi:,~;'l'' CF:L.L. UL. AR U S WEST COMMLJNICAI"IOI'-IS LJNITE:D WAY 58374 4,880.50 58375 6,781 ,, 9]. 58376 550. O0 58::T;'7 904 ,, 00 58378 ~;5,722.37 58379 113,765 ,, 58 58380 19,676.00 58381 94 ,, 62 58382 389.53 58383 1,176 ,, 39 58384 1,245.00 58386 33.70 58387 23,644.45 58388 248.61 583~9 63 ,, 92 58~90 4,177 ,, 8~:; 58391 119.87 58392 155.32 58393 10.95 58394 22.66 5839'5 561.60 58396 108.08 58397 9,140.20 58398 12.64 58399 5.50 58400 2~:1.. 00 58401 1,591.20 58402 58 ,, 95 58403 50 ,, 00 58404 14 ,, 00 58405 46.44 58406 9 ,, 83 58407 89.68 58408 161.76 58409 48.09 584 ]',0 113 ,, 78 584;.1 69.74 584 ]. 2 1,111 .. 30 584:.3 1.,021.21 584 ]. 4 5 ,. 50 584 :. 5 34.68 584 ~,6 396 ,, 00 584].7 7.16 584),.8 128.99 584:.9 0.93 58420 214 ,, 55 58421 59.00 04/04/96 12: 2 Check. FhLstory 4/8/96 COUNC IlL C:I:TY OF-' COLUMBZA HE' GI_540R-V04,,30 F f. B A hi K V E hi D 0 R CHECK hIUMBER AMOUNT BANK CHECI<TNG ACCOUNT A T & T A A A / P R I 0 R I T Y V I D E' 0 AC.E HAF;~D WAF:,'E AC]'IOhl MESSENGER, IhlC AD I AD ]11R 0 N I) A C K I) ]; R E CT At~ItEF~: I CAN B I NDE]TY AMF2RZCAN LINEI"I SUF:'F:'I-Y CE) AMI~]F;,'iI:CAN PH[}TOCOF-"Y ]:NC At4OI(A [.';OUNT'Y I.,.]iBITARY AI:;'F;'[..[]SI;~E~t) R,F_'CREAT ]i AT & T AT & T W];F:.:IEI...IESS AT& ]' B & I-- }JISTRIBLY¥];NG BARNA C~i[.JZY ..~,~ 8TEI~T'I:TI',I BAI..JE[I:i: BU]2LT ']-]iI;,'E ~.$; BATTE ~LIJI:TMF_:'LS ]"REE SEF;,'V]]CE B{2I[3KMI~N ]iI',IC/THE CIEhI-'A-'VAC CHASI<A CHEM];CAI... CO INC COCA-,C[.'.IL.A }31.'Yf'TI.. 2[ I',IG M.'[ DWE COLL..EECTOR }BOO K8 COMF'LtTE;R CITY I) C HEY COMF:'ANY :OAVE; t::'EF;.:I'( ]; his COI'.ITRAI2;T IT hl(]') i)UO CHE]¥1 ];1"1[:,~ tii]GC'.iHIEAD D ;I; SCOL.IhlT SOF:'TWAF;.: FASTI'.-,',J,.IAL COMI:'ANY Sa422 '~':~ z ...... :.~ ,, 58424 .3 ,, 2":8 5842-:6 203 ,, 09 58427 .1. "]. ,, 60 58428 402': ,, 79 58429 600 ,, 00 58430 202.3'2' 5842';2': 9:1.<2 ,, O0 58434 175 ,, 50 584%5 424.70 58436 369 ,, 81 5843? 68.40 58439 228.53 58440 7:,917.51 5844~[ 1,77E}. 56 58442 14.50 58443 14,366.82 58444 39 ,, 41 58445 454 ,, 20 58446 27.00 58447 3,674.25 58448 ]. ,., 089 ,. 02 58449 50.96 58450 99 ,, 47 · . J. 737.24 58453 37.12 58454 56.95 58455 28.07 58456 88 ,. 25 58457 21 ,,46 5E~458 2 .,, 436.00 58459 511 ,, 11 58460 711., 58 58461 44 ,. 34 58463 I, 63.l ,, 50 58464 74,29 58465 2,003 ,. 93 5846'2 4E~ ,, 7:1. 58468 98 ,, 46 BANK VENDOR Check History 4/8/96 COUNCIl... LIST BANK CHECKING ACCOUI'-IT FRESC. O F'F~ I DI-I.=:Y/CI TY OF G & N ENTERF'RISF:S GI'ZI~II.EI~AI... BOOK COVERS GIENOSKY & hiE: STATE BANK/ G1...YNN'S NOI~THIEAST ELLECTR GOVrERNMENT FINANCE OFFIC GREA'f'ER ANOKA CN]"Y.HUMAN GRIGGS-COOF'EI:~ & CO HE I GHT'S IEI_I"'%:TF,'.'I: C ]: NC. H E I FI R ]: C. H E FI V E 1... 0 F'E C 0 R P I"IOME CFASF'T INTIEF~IOI?,t~ HOOVER WHEIEI_ AL.'I:GNMENT HOSF'ITAL.'r. TY SL.IF'PLY COMF'A HOWE C.O. IF'C' F'RINTING JOE E.;CH,%I.'TZ :800KSE1...LEF;,' JOI..II-,ISON BROS. I...tQUOR CO. K MAR]" KEIqlqlEDY & GRAVI.EN KEYS'I"ONE AUTOMOTIVE INDLI KLIlii:THr:':R D.'I:ST. CO. L,'-".'~lqO EQL.II F'MENT C.O, t...EAGUIE OF M]:IqlqESOI"A CII"I L. lii:E:F' BROS, I...EI':,'NIEI~ F'LJBI..:£ C, AI' I OHS COMF' LF:'A MN C-HAF'TER I...I'BRAF~Y JOL~RNAL LOWEL.L ' S M.A A880CIA'FES II-K] MACI(IE 1,..ALINDRY SERVICE MAI?I( VII DIST. MENARD,S CASHWAY L. UMBER--F ME'f'ROI='OLI'TAN I"]OME Mi'CHI' E BUTTIERWORTFI MIDWAY INDUSTI~tIAI.. SUF'FI_Y M I D W E 8 T B L.181 N E S S F'R OD L.I C T MII,IAR FORD M I NNESOTA BI...L.IEPRI NT M I I,II,IESOTA L'I]VEI_Y L. I NERS M].'NNESOTA 8L.II',I PUB1...ICATIO M :I:NNESO'FA T IMBERWOLVES MN DEP]" OF PILIBL. IC 8AF'E'TY MN POOl.. &.' SF'A OF'I.ZRA'rlON MN STA]"IE TREAS BL.III...DIIqG MI,I TAXF.:AYli..]t.':,'8 ASSOC:I:ATION MODERN OF'FICE CITY OF: COLLIMB.'I:A HEIGHTS GL 540R--V04 ,, 30 F:'AGIE 4 CHECK NUMBER AMOUN"t" 58470 73.69 5847.1. .1., 17~,, 60 58472 161.5:[ 5847:.'; 649 ,, 84 58474 25,000.00 58475 660 ,, 00 58476 14.0.00 58477 770 ,, 88 58478 9,091.57 58479 285 ,, 03 58480 902 ,, 66 58481 623 ,, 00 58482 29 ,, 95 5848:5 28.76 58484 2. 665.19 58485 242.08 58486 137,, 61 58487 1,2:1,6.20 58488 40 ,, 32 58489 :1, 47 ,, 50 58490 177.32 58491 ;~5. 907. ;55 58492 76 ,, 66 5849;5 1,225.00 58494 126.22 58495 777. :[9 58496 50,, 25 58497 87.50 58498 23.38 58499 65 ,, 98 58500 160.00 58501 19,632 ,, 67 58502 365.30 5850~ 27.94 58504 48.49 58505 20 ,, 6:1. 58506 330.28 58507 16. :56 58 508 69.42 58509 384 ,, 00 58510 205.80 58511 :1.12.00 585:1.2 1 50.00 58513 :1. 59 ,, 00 58514 1,489.09 58515 28 ,, 00 58516 229.27 BRC F:'INANC]iAI- SYSTEM 04/04/96 .I.z .... :. Check H:i..~ tc~ ry 4/8/96 COLJN6.;IL. LIST CZTY [:)F COLUM)BZA GL 540R-V04. :.'50 PAGE BAN K VENI) OR CHECK NUMBLER AMOLINT BANK CHIECK:[NG AC;COLJNT' I'.1 ~c; I::' NATl... F'UBLIC SAF'ETYY NORTH ME:TI:~O MAYOF,'S ASSOC:: IqOI'::THIEF:Iq A ]: F;.' NOI:;,'THE:F.'.N SANITARY SLJF'F'LY htOF,,'THEF:Iq I,,JATE]~: WOF:KS SUF' OI)YSSEY TRAVE:L AGEN6.:Y 0 F' F: :1: C r::'. M A X OL. SDN ' E; I::'I...UMB I FIG F'AM O:I:L Il,lC F'AF~: K StJt::'F:I... Y F'DI:;,' F'E:TTY CASH - I:UiEE~E:CC.A I_DA I:'HiI...L:I:F'S WZI'-IE: & F'L, LII-,tl./..I::.:TT "f!; :, I I-.,IC I::.'OL :I: CIE :1: NST F'I.:,'IEhlT :1: CE HAL. L, F'R :1: OF;.: W I NI:Z., F'RDEX F"HOTO S"-r'S"['IEM I:'RYOi:;~ I:;,'IESOUF;:CI.ZS :, ZblC RI~:AI)EI:~: ' S DI GES"f' I:;,'EE:D F;.'.FL'F'E:F;.:E:I,ICF: F'UBI_ :1: SFII 1,.I ROSEI)ALE CHIEV F;:E) T O-ROOTIE R !'::;AI'-E:[BUARI) BUSINESS SYSTlii: SAM GZBSOI',I SEt.'JEF~ COMF'ANY SCHERE:R BR'Of3 Sf.':,H ;[1,1Di...E]:~ F.:-:L. EVATOR C 6.)F;:F' Sill O]'"f'/V E I:;,'N 0 St-'II.EF,'W :1:1'-I W 1: I_L SIMON & SC. HUSTEt:;: S:I:X CITIES WATI.'-.':I;.'SHE:D S M I T H M I R (::: 0 T E C H N O L 6.) G .1: E: S E~OF:'TWAF;,'E: TA I L. ORS ST I::'AtJL, BODK & S]"ATIONFZR fi; T A I:;,' T I-:,' ]: ~3 t. Jt,.l E. STF:E::[C:HE:R GUN ' S II'-IC/DON SUBUI.';:BAIq SF'ORT CI':-:I'-ITE:R St. JF'E:F: :l: [:)R B[:)C) KS ]: I"lE; .S LJF'IE R :[ OR SYSTE:MS SLJF:'F'LY ];I"IC, Ti.')WN & COUNTRY OFF:':I:CE: CL. 'l'l,'J t N CITY L) S WE:ST CIE1...LLJLAF;t UH I F'ORMS UNL. :1: i'q I TIE:O I blC UN:I:QIJtE I?,OOKS liNC V[:)SS L :t: Gl-IT ]: I-,ll3 58517 62.86 58 5 .1. 8 80 ,, 00 58 5:1. 9 :1. 0,672 ,, 00 58520 85 ,, 40 58521 259 .. 33 "V~ '=,'-''''~ 674 04 58 '.'.-' Y.":3 341 ,, O0 58524 138 ,, 44 ~'~8':",2 5 ..... ~ O0 58 526 99 ,, 99 58 527 7.92 58 5::;0 7,2::':;£ ,, 04 58531 63, ;-2:1. 585:::';2 :1. 80 ,, 00 58 533 37.53 ::,0..>4 597 07 5~535 11 ,, 34 58536 149 ,, 00 58537 £3.46 5(.,3538 265 ,, O0 58539 19,,38 58540 101 ,,00 58541 196 ,, ':'~ ' 58 54;Z 64 ,, 00 58543 23 ,, 48 585"r44 :1.00 ,, 00 5854 5 105 ,, O0 58 546 34 ,, £7 58547 98 ,, 76 5F3549 ].44.94 58550 '.509 ,, 07 58552 1 :.:.~ 2 ,, 20 58553 2E~2 ,, 90 58554 255,,77 58555 64 ,, 50 585 '.5:5. 5,66 ,, 58 0,..., .., .-, / :180 ,, 98 58558 :5 :, 226 ,, 5>6 58559 49 ,, 50 58 !.'.460 38 .1. ,. 99 5856:1 75,205.55 5~.) 562 322: ,, 75 58563 656 ,, 34 B~ F '1: NAI'-IC I Al... ,t-3Y,SI"I~:':M 0.-"~111~,~4/96 12: 2 C he c I.'.'. History 4/8/96 L, LUNL,.I.L 1....I.o~ BAN K VF.::NDOR BAN K CI..II~':C K :1: NG ACC;OI..JI~I'T' W W GRAINGE:R WA'T'E:I=~ PRO W:I.'L.,SON/H ,. W, [::0 WOOD, I_AId=_" SANITARY SE:RV:I:C ZAHL. E:QLJ:I: F'MENI" C:I:TY OF COI..LJMB:I:A HI.~:IGI'-ITS £'.'~I_ 540R--V04.30 PAGE: 6 CHI.T.[:: K NUMBI:ZR AHOUNT 58564 91.27 58565 4~0.00 58566 115.00 58567 48,618. ~76 58568 37.12 CITY COUNCIL LETTER Meeting of: 4/8/96 AGENDA SECTION: CoNsENT ORIGINATING DEPARTMENT: CITY MANAGER NO. ~_~ PUBLIC WORKS ITEM: INSTALLATION OF "NO TURN ON RED" By: M. Winson By://~~ NO. SIGNAGE AT SOUTHBOUND T.H. 65 AT 37TH DATE: 4/4/96 DA Mr. Jim Daire with the City of Minneapolis and Ms. Sue Bembenek of the Colmnbia Park Neighborhood Revitalization Steering Committee have requested installation of a "No Turn on Red" sign for southbound traffic on T.H. 65 at 37th Ave. This intersection has an unusual five-legged configuration and there is a bus lane which effectively provides southbound right mining traffic with its own mm lane. Vehicles in the adjacent southbound lanes screen traffic coming f~om the east, especially Reservoir Blvd., from the view of the right-turning driver. This presents a hazardous situation. The Traffic Commission denied the original request in November of 1995 as they felt being able to mm right at 37th Avenue would eliminate congestion when a train occasionally blocks Central Ave.. RECOMMENDED MOTION: Move to install "No Turn On Red 7-9 a.m. and 4-6 p.m." on southbound T.H. 65 at 37th Avenue with a review after one year, based on the recommendation of the Traffic Commission. MAW:jb 96-158 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 4/8/96 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER ITEM: REQUEST FOR "SLOW-CHILDREN" SIGN IN BY: M. Winson BY. NO. ALLEY BETWEEN 44TH AND 45TH AVENUES DATE: 4/4/96 DA VAN BUREN STREET TO CENTRAL AVENUE Police Chief Johnson received a request via the survey done in January to install a "Slow - Children" sign in the alley from 44th Avenue to 45th Avenue from Van Buren Street to Central Avenue. Staff recommends installation of a "10 MPH" sign. RECOMMENDED MOTION: Move to install "10 MPH" signs at each end of the alley from 44th Avenue and 45th Avenue, between Van Buren Street and Central Avenue based on the recommendation of the Traffic Commission. MAW:jb 96-159 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 4/8/96 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER ITEM: "NO PARKING" ON THE WEST SIDE BY: M. Winson BY: NO. OF STINSON BLVD. FROM 37TH PLACE ~\~ DATE: 4/4/96 DA TO SILVER LANE ¢ A' Traffic signals are being designed for the intersection of Stinson Blvd. and 39th Avenue. The proposed configuration is a three-lane design consisting of a combination right turn and through-lane, a protected left turn lane and a through-lane in the opposite direction. To accomplish this design, it is necessary to designate "No Parking" on the west side of Stinson Blvd. from 37th Place to Silver Lane. The City of St. Anthony has approved the designation of "No Parking" on the east side of Stinson Blvd. RECOMMENDED MOTION: Move to designate "No Parking" on the west side of Stinson Blvd. from 37th Place to Silver Lane, based on the recommendation of the Traffic Commission. MAW:jb 96-157 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 4/8/96 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO. ~ < PUBLIC WORKS ~ ITEM: INSTALLATION OF LEFT TURN LANE BY: M. Winson BY' NO. AND DESIGNATION OF "NO PAP~KING" DATE: 4/4/96 DA '-f. ,4./to') Mr. Louis Egey and Ms. Shirley Barnes approached the Traffic Commission concerning the difficulty drivers have pulling into the Boulevard Apartments. The driveway is located on the curve in Reservoir BlVd. With the limited visibility on the curve, northbound drivers turning into the apartments must slow almost to a stop. There is potential for an accident if the second northbound driver does not realize the first driver is turning. Staff is recommending "No Parking" on both the west and south sides of Reservoir Blvd (total 266') and 213' on both the east and north sides of Reservoir Blvd. (total 426') adjacent to the driveway entrance to The Boulevard Apartments. A Public Hearing was held and no one objectedto the installation of a left mm lane and designation of "No Parking" on Reservoir Blvd. The Park and Recreation Commission were notified of this recommendation and did not feel that eliminating the parking would have much affect on the park users. RECOMMENDED MOTION: Move to approve the proposed left turn lane and designate "No Parking" for 133' on both the west and south sides of Reservoir Blvd. (total 266') and 213' on both the east and north sides of Reservoir Blvd. (total 426') adjacent to the driveway entrance to The Boulevard Apartments, based on the recommendation of the Traffic Commission. MAW:jb 96-156 COUNCIL ACTION: Joseph 5mrdevam Donald O. Jolly Meg Jones ~ L Pner~on Acttn~ Ci~ Manager Mark A. Wmson VALUES FIRST PRO,~TION APRIL 1996- SELF CONTROl, WHEREAS: Citizens of Southern Anoka County, including the residents of Columbia Heights, have worked together and picked seven core values they consider to be essential; and WHEREAS: Each of the seven core values is being emphasized over a seven month perio& and WHEREAS: During the month of April the core value of self control is being highlighted; and WHEREAS: Some facets of self control are valuing myself and thinl~ng through my actions as well as exercising control over my own actions without outside direction or restraint; and WHEREAS: In addition, trying to understand what contributes to issues ruled by emotion and impulse and learning how to resolve conflict with others are an integral part of self control; and WHEREAS: A significant feature of self control is not giving in to pressures from others when 1 know it's wrong. NOW, THEREFORE, L hereby proclaim April 1996 as SELF CONTROL VALUES MONTtt in the City of Columbia Heights and encourage residents to practice this value in their daily lives. Mayor Joseph Sturdevant The Oty of Columbia He~hts does not discriminate on the basis of disabi~ty in employment or the provision of services Equal Opportunity Employer CITY COUNCIL LETTER Meeting of: .April 8, 1996 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ , CITY MANAGER' S APPROVA~ ~ , /~ ITEM: 1996 SEASONAL PART-TIME RECREATION BY: R. Q UALE B YTE~~ NO: POSITION SCHEDULE ~ A ~) DATE: 4-3-96 DA Attached is a proposed 1996 wage schedule for non-union seasonal part-time Recreation positions. In the past, wage ranges did not exist for such positions. Rather, the Recreation Director would establish rates to be paid. As the City Council is to authorize rates to be paid for all positions, this is being brought before you. In the future, it will be brought to the council on an annual basis, at the sa/ne time as other seasonal rates are established. The rate ranges recommended are based on rates previously paid such positions, and are in line with rates paid for similar positions in the metro area. Moreover, the proposed wage schedule was approved at the March 27, 1996, Park and Recreation Commission meeting. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 96-42, Adopting changes in wage ranges and establishing wages for seasonal part-time Recreation employees, effective April 15, 1996. COUNCIL ACTION: SCHEDULE III 1996 SEASONAL/PART-TI~E RECREATION E~PLOYEE WAGE SCHEDULE Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the Employer. All wage rates are per hour unless otherwise indicated. POSITION TITLE ENTRY 6 MONTHS 1 YEAR 2 YEARS 3 YEARS 4 YEARS Playground Leader $6.50 $6.70 $6.90 $7.10 $7.10 $7.10 Asst. Gymnastics Instructor $6.50 $6.75 $7.00 $7.50 $7.50 $7.50 Facility Supervisor $7.00 $7.20 $7.40 $7.60 $7.80 $8.00 Scorekeeper (per game) $7.50 T-Ball Baseball Umpire Squirts Baseball Ump{re $7.50/game $8.50/ga_me Youth Basketball Official $9.00/game Youth Softball Umpire Gymnastics Instructor Cheerleading Instructor $7.70 $7.90 $8.10 $8.30 $8.50 Fee Wee Baseball Umpire Cub Baseball Umpire $9.50/game (Wage range of $!0.00 to $15.00 per hour, wage to be set by the Recreation Director and approved by the Assistant to the City Manager) $10.50/game 13.50/game (Wage range of $16.00 to $19.00 per game, wage to be set by (Market rate - contingent upon approval of the Recreation Director and the Assistant to the City Manager) Program Instructor Traveling Baseball Umpire (Wage range of $20.00 to $25.00 per game, wage to be set by Past Pitch Softball the Recreation Director and approved by the Assistant to the City Umpire ~anager) Adult Softball Umpire Adult Basketball official the Recreation Director and approved by the Assistant to the City Manager) RESOLUTION 96- /42 RESOLUTION ADOPTING CHANGES IN WAGE RANGES AND ESTABLISHING WAGES FOR SEASONAL PART-TIME RECREATION EMPLOYEES WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Unionized City Employees effective January 12, 1980 (Resolution 80-47), which indicates that on an annual basis, changes will be adopted in Wage Ranges, based upon reliable survey data; NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights establishes wage ranges for non- unionized seasonal part-time Recreation positions, as indicated on Schedule 111, which is on f'fle hi the Office of the City Manager; and, BE IT FURTHER RESOLVED that such schedules be effective April 15, 1996. Passed this ~ day of ., 1996. Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIOHTS Meeting of: April 8, 1996 AOENDA SECTION: ITEMS FOR CONSIDERATION, ORIGINATING DEPT.: CITY MANAGER .N°: 7 OTHER RESOLUTIONS/ORDI'NANCES tone, unity Development APPROVA~ NO: ~,~, ~.~ P~erce St. NE DATE: March 5, 199~~ . Staff has reached an agreementto purchase a duplex at 4625-27 PierceStreet N.E. from the owner John Rekuski (Purchase Agreement as attached). This property will be purchased by the City for $73,000. This is third and final duplex to be purchased on that block. The other two, 4619-21 Pierce Street N.E. and 4613-15 Pierce Street N.E. have already been closed on. The owner of this property has agreed to sign the Purchase Agreement and wait for the City to close On the purchase by July 31, 1996. This way, the City will be able to use 1996 CDBG funds.for the purchase. Both units are occupied and will be when the purchase is final. Relocation assistance will be provided once the property is purchased. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to approve Resolution 96-43 authorizing the purchase of 4625-27 Pierce Street N.E. and purchase agreement for 4625-27 Pierce Street N.E. by and between the City of Columbia Heights and John Rekuski. COUNCIL ACTION: ~bt\council.for RESOLUTION 96- 43 RESOLUTION OF THE CITY OF COLUMBIA HEIGHTS, PURCHASE OF 4625-27 PIERCE STREET N.E. MINNESOTA AUTHORIZING THE WHEREAS, the City Council of the City of Columbia Heights (the "City") has an on-going Community Development Block Grant (CDBG) funded Neighborhood Revitalization Program; and WHEREAS, the City has found that there exists conditions of deteriora- tion, substandard residential structures, residential units in need of repairs which are in violation of The City Housing code and City Ordinances or there exists a need (due to blighting influences) for intervention by the City to prevent further deterioration of the area; and WHEREAS, the City has an option to acquire one such duplex residential pursuant to the purchase Agreement by and between the City of Columbia Heights and John Rekuski (the "Seller") and such Purchase Agreement has been signed by the Seller and provided to the city Council. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Columbia Heights that: me The City Council hereby approves the terms of the Purchase Agreement (On 4625-27 Pierce Street N.E.) between the City and John Rekuski and authorizes the Mayor and the City Manager to sign it on behalf of the City at a purchase price of $73,000 which is established as the fair market value based on the amount being the price for the property offered for sale by the owner and the value being determined by comparison of formal appraisals of the property. The city Council hereby authorizes the City Manager to handle all the requirements and conditions in order for the City to complete the transaction contemplated in the Purchase Agreements. The City Council approves payment of the purchase cost from the City CDBG Program funds. PASSED THIS .DAY OF , 1996. MOTION BY: SECONDED BY: ROLL CALL: ATTEST: JoAnne Student City Council Secretary Joseph sturdevant Its Mayor PURCHASE AGREEMENT RECEIVED OF the City of Columbia Heights (hereinafter referred to as the "Buyer") the sum of ' ~ Dollars Cash to be held in the trust account of , as earnest money and in part payment for the purchase of property listed on the attached Exhibit A, situated in the city of Columbia Heights, County of Anoka, State of Minnesota, all of which property John Rekuski (hereinafter referred to as ,,Seller~') has this day sold to the Buyer for the sum of Seventy Three Thousand and No/100ths Dollars ($73,000.00), which shall be payable at closing. Offer/Acceptance. Buyer offers to purchase and Seller agrees to sell real property legally described as: See attached Exhibit A Street Address: 4625-27 Pierce Street N.E. Closing. The closing shall be conducted at the offices of Land Title, Inc., 8 Pine Tree Drive, Arden Hills, MN 55112. The closing shall be conducted within sixty days of the execution of this Agreement, with the costs of conducting the closing shared equally between Buyer and Seller. Taxes and Special Assessments. Real estate taxes due and payable in and for the year of closing shall be prorated between Seller and Buyer on a calendar year basis to the actual date of closing, unless otherwise provided in this Agreement. On Date of Closing, Seller shall make full payment of all outstanding balances (including installments due in future years) for levied special assessments, including any installments of special assessments certified for payment with the real estate taxes due and payable in the year of closing. Buyer shall assume special assessments pending as of the date of this Agreement for improvements that have been ordered by the City Council or other governmental assessing authorities. As of the date of this Agreement, Seller represents that Seller has not received a Notice of Hearing of a new public improvement project from any governmental assess- ing authority, the costs of which project may be assessed against the property. If a special assessment becomes pending after the date of this Agreement and before the Date of Closing, Buyer may, at Buyer's option: Assume payment of the pending special assessment without adjustment to the purchase agreement price of the Property; or, Require Seller to pay the pending special assess- ment and Buyer shall pay a commensurate increase in the purchase price of the Property, which increase shall be the same as the estimated amount of the assessment; or, -i- PURCHASE A~REEMENT c. Declare this Agreement null and void by notice to Seller, and earnest money shall be refunded to Buyer. Seller shall pay on Date of Closing any deferred real estate taxes or special assessments payment of which is required as a result of the Closing of this sale. 4. Delivery of Deed. Subject to performance by the Buyer Seller agrees to execute and deliver a Warranty Deed at closing conveying marketable title to said premises, subject only to the following exceptions: a. Building and zoning laws, ordinances, State and Federal regulations; b. Restrictions relating to use or improvement of premises without effective forfeiture provisions; c. Reservation of any minerals or mineral rights to the State of Minnesota; d. Utility and drainage easements which do not inter- fere with present improvements. 5. Examination of Title. Within a reasonable time after acceptance of this Agreement, Seller shall furnish Buyer with an Abstract of Title or a Registered Property Abstract, at Seller's sole expense, certified to date including proper searches covering bankruptcies and State and Federal judgments, liens and levied and pending special assessments. Buyer shall have ten (10) business days after receipt of the Abstract of Title or Registered Property Abstract either to have Buyer's attorney examine the title and provide Seller with written objections or, at Buyer's own expense, to make an application for a Title Insurance Policy. and notify Seller of the applica- tion. Buyer shall have ten (10) business days after receipt of the Commitment for title insurance to provide Seller with a copy of the Commitment and written objec- tions. Buyer shall be deemed to have waived any title objections not made within the applicable ten (10) day period for above, except that this shall not operate as a waiver of Seller's covenant to deliver a statutory Warranty Deed. 6._ Title Corrections and Remedies. Seller shall have 120 ~-- days from receipt of Buyer's written title objections to make title marketable. Upon receipt of Buyer's title objections, Seller shall, within 10 business days, notify Buyer of Seller's intention to make title marketable within the 120 day period. Liens or encumbrances for liquidated amounts which can be released by payment or escrow from proceeds of closing shall not delay the closing. Cure of the defects by Seller shall be reason- able, diligent, and prompt. Pending correction of title, all payments required herein and the closing shall be postponed. Seller shall be liable for any and all expenses related to the correction of title, including, but not by way of limitation, costs in bringing an action in Proceeding Subsequent, court costs, attorneys fees, and recording fees. -2- PURCHASE AGREEMENT Se If notice is given and Seller makes title market- able, then upon presentation to Buyer of documenta- tion establishing that title has been made market- able, and if not objected to in the same time and manner as the original title objections, the clos- ing shall take place within ten business days or on the scheduled closing date, whichever is later. If notice is given and Seller proceeds in good faith to make title marketable but the 120 day period expires without title being made marketable, earnest money shall be refunded to Buyer. If Seller does not give notice of intention to make title marketable, or if notice is given but the 120 day period expires without title being made market- able due to Seller's failure to proceed in good faith, Buyer may seek, as permitted by law any one or more of the following: Proceed to closing without waiver or merger in the deed of the objections to title and with- out waiver of any remedies, and may: (1) Seek damages, costs, and reasonable atto- rney's fees from Seller as permitted by law (damages under this subparagraph (1) shall be limited to the cost of curing objections to title, and consequential damages are excluded); or, (2) Undertake proceedings to correct the objection to title; ii. Rescission of this Purchase Agreement by notice as provided herein, in which case the Purchase Agreement shall be null and void and all earnest money paid hereunder shall be refunded to Buyer; iii. Damages from Seller including cost and reason- able attorney's fees, as permitted by laws; iv. Specific performance within six months after such right of action arises. If title is marketable, or is made marketable as provided herein, and Seller defaults in any of the agreements herein, Buyer may, as permitted by law: Seek damages from Seller including costs and reasonable attorney's fees; ii. Seek specific performance within six months after such right of action arises. -3- PURCHASE A~REEMENT IT IS ACKNOWLEDGED THAT TIME IS OF THE ESSENCE HEREOF. 7. Seller's Covenants. mo Seller covenants that all buildings, if any, are entirely within the boundary lines of the property and.agrees to remove all personal property not included herein and all debris from the premises prior to possession date. Seller covenants that all existing leases, whether oral or written, have been disclosed to Buyer and that copies of all written leases have been provided to Buyer for Buyer's re- view. The buyer will be responsible for payment of any damage deposits due to tenants. Seller agrees to refrain from encumbering the subject properties with leases of any length, either by way of new leases or the renewal or extension of existing leases, from the date hereof until closing. do Seller acknowledges that the warranties and representations made herein by Seller are a material inducement to Buyer's entering into this Purchase Agreement and that Buyer is entitled to rely upon these warranties and representations despite independent investiga- tion undertaken by Buyer. Should Seller have misrepresented any material fact, or actively failed to disclosed a material fact disclosed under this Section 7, then Seller agrees to pay any and all costs of relocation arising out of the sale of the subject properties. e® Seller acknowledges that Buyer and Seller will be employing the services of a title insur- ance/closing company to facilitate the closing of this transaction. Seller agrees to prompt- ly furnish said closing company with all documents requested and further agrees that if said closing company should, by error., collect an amount of money insufficient to meet payoff -obligations to existing creditors, then Seller will refund, within five (5) days of receiving oral or written notice, whatever amount neces- sary to satisfy the outstanding obligations. Possession. Seller further agrees to deliver possession (by turning over all original keys to the subject properties) on date of closing provided that all condi- tions of this Agreement have been complied with. -4- PURCHASE AGREEMENT Fire Damage. In the event of any damage prior to closing to the subject properties and improvements thereon or the personal property due to fire and other casualty, Seller shall promptly notify Buyer and Buyer may, within 10 days after notification, elect to terminate this Purchase Agreement, in which event Buyer's earnest money shall be returned forthwith, Buyer and Seller shall be released from any further liability hereunder and this Purchase agreement shall be null and void. If Buyer does not elect to terminate this Purchase Agreement, this Purchase Agreement shall remain in full force and effect and at closing Seller shall assign to Buyer all Seller's right, title and interest in and to any insurance proceeds paid or payable for such damage, but the amount of assignment due from Seller shall be limited to the purchase price as set forth herein. 10. "As Is Condition". Buyer, through its agents and employees, has inspected the properties and Buyer is aware that the properties require repair and may be subject to work orders issued by Buyer. Buyer agrees to purchase property in "As Is" condition. 11. Sales Commissions. Seller agrees to hold Buyer harmless from any claim for sales commissions arising out of this transaction to the extent that such claims arise out of the agreements claimed to have been entered into with Seller. 12. 13_ Acceptance. It is understood that Buyer has until to accept the terms and conditions of this Purchase Agreement. Seller acknowledges that this Purchase Agreement can only be accepted by Buyer through proper action taken by the City Council for the City of Columbia Heights in strict accordance with the provisions of the Charter for said City, any relevant city ordinanc- es, and any relevant statutes of the State of Minnesota. Therefore, this Purchase Agreement is expressly condi- tioned upon and shall not become binding, and neither party shall acquire any rights hereunder until such time as proper approval has been obtained from the city. Indemnification. Except as specifically provided otherwise in this Purchase Agreement, Seller shall indemnify and hold Buyer harmless from and against any and all loss, cost, damages, injury or expense arising out of or in any way related to claims for injury to or death of persons, damage to property or contract liabili- ties associated with the ownership or operation of the property or the business conducted thereon, arising out of events or transactions before the date of closing. Except as specifically provided otherwise in this Purchase Agreement, Buyer shall indemnify and hold Seller harmless from and against any and all loss, cost, damages or injury expenses arising out of or in any way related to claims for injury to or death of persons, damage to property, or contract liabilities associated with the ownership or operation of the property or the business conducted thereon, arising out of events or transactions after the date of closing. --5-- PURCHASE A~REEMENT 14. Survival of Warranties. Ail Covenants, representations and warranties herein made shall survive the closing hereunder, and the truth and accuracy of the same as of the closing date shall constitute conditions of the obligations of the party entitled to rely on the same, to close hereunder and to pay the purchase price herein provided for, any Of which conditions,, however, may be waived by the party entitled to the benefit thereof, in whole or in part at such party's option. 15. Severability. The invalidity or unenforceability of any provision in this Agreement shall not in any way affect the validity or enforceability of any other provision and this Agreement shall be construed in all respects as if such invalid or unenforceable provision had never been in the Agreement. 16. Minnesota Law to Govern. This Agreement shall be interpreted and enforced in accordance with the Laws of the State of Minnesota. SELLER: Dated: ~ ~i- , 1996 John Reku~ki BUYER: Dated: , 1996 Diane Rekuski CITY OF COLUMBIA HEIGHTS By: Joseph Sturdevant Its: Mayor By: Mark Winson Its: Acting city Manager purchagr --6-- EXHIBIT LEGAL DESCRIPTION That part of North 60 Feet of Lot fifteen (15), lying East of the West 95 Feet, thereof, also, the North 60 Feet of Lot sixteen (16). Sheffield's Subdivision, Anoka County, Minnesota. CITY COUNCIL LETTER Meeting of: April 8, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION~ ORIGINATING DEPARTMENT: CITY MANAGER'S Other Resolut ions/Ordinances -.~ SPECIAL PROJECTS APPROVAL ND: Journey for Planet Curriculum BY: JEAN KUEHN BY: the. ~ ~ ~ :) DATE: April 3,. 1996 DATE:~ ~)~/~/~ NO: As WaS presented in the work session on March 18, 1996 by Mary Gliniany of Global Action Plan of Minnesota, staff proposes supporting the "Journey for the Planet" curriculum in the Columbia Heights Schools in fourth grade classes. "Journey for the Planet" is an environmental curriculum that provides :hands-on experience for the students to make a difference in their community and their world. The basic cooperation between City, School and Community is the foundation of this program, and is a natural link with our own Values Program. The City would provide partial financial backing, along with key community businesses, and of course, the schools themselves would share in the costs. The costs are $],500/school and $660/class, of which the City would contribute one-third, with the schools and businesses each paying one-third of the total cost. Valley View $1,500 4 classes 2,640 :Highland $1,500 4 Classes 2,640 North Park (share with Fridley) $ 750 5 Classes ~ TOTAL 10,680 The portion the City would dedicate for this project is $3,560. Anoka County staff has deemed this project a reimbursable expense under the SCORE funds that are available through Anoka County and County staff does support this project. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 96-44, being a resolution supporting the "Journey for the Planet" Curriculum, and that the Mayor and City Council will dedicate $3,560.00 to implement Global Action Plan's curriculum, "Journey for the Planet" in the Columbia Heights Schools, with monies to come from the Refuse/Recycling Fund 603-49530- 3105. COUNCIL ACTION: RESOLUTION NO. 96-44 RESOLUTION IN SUPPORT OF GLOBAL ACTIONS PLANT'S JOURNEY FOR THE PLANET" CURRICULUM FOR USE IN THE SCHOOLS OF COLUMBIA HEIGHTS. WHEREAS, Global Action Plans educational curriculum "Journey for the Planet,, empowers students to take direct personal environmental action; and WHEREAS, Journey for the Planet is designed to transform the individual,se~ to make a difference, into effective actions that w_~ make a difference in preserving our Earth's delicate ecosystem; and WHEREAS, Journey for the Planet curriculum compliments the city's and county,s commitment for 509 recycling of the waste stream by helping individuals reduce waste generation and increase recycling; and WHEREAS, Journey for the Planet further complements the city and county goals for reduced auto emissions by encouraging individuals to reduce their dependence on the automobile; and WHEREAS, Journey for the Planet supports the community based values of Responsibility, Citizenship and Integrity; and WHEREAS, the results of Global Action Plans, "Journey for the Planet,,, have been shown to reduce garbage, reduce water use, reduce fuel consumption and reduce C02 emissions and generate a real dollar savings for the participants. NOW THEREFOREBE ITRESOLVED, by the City of Columbia Heights that it supports the "Journey for the Planet,, curriculum, that the Mayor and City Council will dedicate $3,560.00 to implement Global Actions Plan's curriculum "Journey for the Planet - in the Columbia Heights Schools with monies to come from the Refuse/RecyclingFund 603-49530-3105. Passed this day _ of April, 1996. Offered by:... Seconded by:. Roll Call: Jo-Anne Student, Council Secretary Mayor Joseph Sturdevant City of Columbia Heights Board of Directors Dr Robe~ Bringer I,~. 3',I Corporation £ehred John Buchanan~ Ph.D Ltceny,'d Consulting P~'cbolog,.;! Cathenne Buelow Health Consultant John Chell B/andre Compa,~r Tern' Chnstiansen B~',ne~ ~ ~meut.v Consultant Judson Da~on Pmale [~,lure Con. mltan! David Fox-Brenton Produc~ D~rector cfi:,lin. & I ~deo ,Ma~ ¢ 6liman~ A~ocmte Dtrector COO GAP/ID. ?,tan }lam.~ I rban Outreach Dttector C~4P/W~ ~ntcrtamer Dr busan Henderson Dtrecto, 3c~ence 6entrt tnner, tO of ~lX Mike Itopkm~ £dut~hotla[ 6ort~tdta~lt Larol Bob boy. al~ki I, ou'at, kt s ~larkeL~ Ciar~ 5tannion La~'Ittltl~' Dtrector Ted £recut..e GAI~'IP, O.D, Con.~ulhl,~t &nlla Rmn Ou'ne~ ~,I PauHIra.~ i- Aluminum Consullan! Sheila Art D~recIo~ 3exton Pr;ntm],, lr',ing M Stem Pre3tdenI $tem lnternatmtml Inc Carol lex,~dale Prtrgram ~rector GLOBAL ACTION PLAN OF MINNESOTA," 3318 Hennepin Avenue S. Minneapolis. MN 55q08 Tel; (612) 824-2q33 Fax: (612) 824-0025 Mr. Mark A. Winson Acting City Manager ,..!.~, "'"=~.. 1~'% March 22, 1996 City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, MN 55,['~ Dear Mark: On behalf of Global Action Plan of Minnesota (GAP/MN), I'd tike to thank you for taking the time to discuss the EcoTeam Programs. I hope this is the beginning of a growing partnership between us on behalf of the citizens and businesses of the Columbia Heights community. To GAP/MN, partnership is all about being able to offer more than we could as separate entities. And it means the buck doesn't stop here---we keep on working even after the program started. For more than 5 years, GAP/MN has been proud to contribute to major community involvement efforts with ifs commitment to environmental education through the Adult EcoTeam program and just reciently with the"Journey for the P/anet" kids EcoTeam program. By helping individuals make responsible choices in the way they use the Earth's natural resources, GAP/MN's strategy can assist you in moving on a sustainable path ... one household at a time. GAP/MN is honored to work with a city that has such a strong commitment toward sustainable development and we look forward to discussing how together, we can help you make your community an even better place to live. With warm regards, Mary C. Gliniany Associate Director, C.O.O. cc: Ted Moores __..APR-04-96 THU 0~:26 p~ ~,~, 1 612 824 8825 P.02 "JOURNEY FOR THE PLANET" ANNUAL COSTS - 1996 [Based on 64 classes (32 schools, 2 c;assrootns/school) '~-ficipating] Budget Category Materials Pro[a.m s.up~ort Adminis~rat}on Explanation ~romotion Column rotai Annual Per class Cost . $2Le~.9_~_:_JL~L ........ $2050 $32 ..... ~ ...... ~ ........ .;.~o. ......... ...... ~s,ooo~ ......... .~.~.! .......... ......... .................................. ~.~.~,~. ........... ........ ,~.~ ............. ~ ............. _~1~0 .... $206 We seek partnerships with local businesses and municiple governments to help cover the costs of 1he program. (NOTE: As the program increases in size ~e costs decrease d'amatically, Fa' example, if 250 doassrooms were served the cost per class would be $1200, 1000 dasarooms would be $700 per class and se on.) CITY COUNCIL LETTER Meeting of: 4/8/96 AGENDA SECTIOI ITEMS F°R CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER NO. ~ ................ PUBLIC WORKS ITEM: AWARD OF 40TH AVENUE N.E. BY: M. Winson NO. REPLACEMENT LIGHTS 9 ~ /) DATE: 3/29/96 On February 12, 1996, Council authorized staffto seek bids to replace five street lights on 40th Ave. N.E. Plans and specifications were sent to seven contractors. The following two bids were received for the opening on March 28, 1996. Heights Electric, Inc. Total Electric $16,250.00 $17,500.00 Based on the bids received in 1995, we anticipated the cost to replace five lights would exceedthe budget amount. Funds are available in the Municipal State Aid Maintenance Account for this work. A total of $10,000 is budgeted in 212-43190-5130. Staff recommends awarding the street light replacement work to the low bidder, Heights Electric Inc. of Columbia Heights, Minnesota. RECOMMENDED MOTION: Move to award 40th Avenue N.E. Replacement Lights, Municipal Project #9605, to Heights Electric of Columbia Heights, Minnesota, based upon their low, qualified, responsible bid in the amount of $16,250.00 with funds to be appropriated from Fund 212-43190-5130; and, furthermore, to authorize the Mayor and City Manager to enter into an ag-reement for the same. MAW:jb 96-152 COUNCIL ACTION: PROPOSAL CITY OF COLUMBIA HEIGHTS, MINNESOTA MUNICIPAL PROJECT #9605 40TH AVENUE N.E. REPLACEMENT LIGHTS BID OPENING THURSDAY, MARCH 28, 1996; 10:30 A.M. MARCH 12, 1996 40TH AVENUE N.E. REPLACEMENT LIGHTS NUMBER OF wORKING DAYS REQUIRED TO START AFTER RECEIPT OF CONTRACT TOTAL 16,250; 00 10.00 .... ;'''-- TO COMPLETE , ' 60.00 ILE,.COPIES WILL-NOT BE ACCEPTED AS A RES[~ ONSIBLE BID..*** · ' ~';."''' "?.;~:"~,"'4 '~. ;.' .": "~"" '" .. ' ' -'!~ ~" ~ ,- ; .... ' , "~'~ · .,..'.-, ..... ..?,.~' . .. ¢ .,...~ ~'., ~ :.~;' .. : .' . . , ~..~ . '%, , We the'undersign, ed agree to furnish the necessarY permits, labor, materials ahd equipment ' '' ' · ' ' ': ' '. '" ' · ' · . ·" .,~ ~i... ~ ' ~:.,. ,,.. w · . to Complete, ¢ the, work, ,~n.,.>,,,:~acc°rdance,... . ... ~.-.,w~th the speclflcabor~s,"* ' .:?,:' ~ ~"~'~i · . .".., .... ' · We understa,n.,~ th,at this proposal may not be withdrawn for a PeriOd of sixty' (60)days from the date open lng. Firm Name HEIGHTS ELECTRIC, INC. Address 7o~ 40~h~ Avenue N.E. Phone Signaium.- 55421 S~gen R. Nelsdn (Print or type name) - CITY COUNCIL LETTER Meeting of: April 8, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION OR IG INATING DEPARTMENT: CITY MANAGER' S ~ OTHER BUSINESS CITY MANAGER' S APPROVALs, No: ITEM: AUTHORIZATION TO SELL, SALVAGE, OR BY: MARK A. WINSON BY: DISPOSE OF CITY PROPERTY ~, ¢ /) DATE: 4-3-96 DA NO: Annually, City staff prepares a listing of various City-owned property which is considered to be surplus and no longer necessary for use. The items indicated as surplus materials are either sold at the Annual City Auction or are salvaged or otherwise disposed of. Attached is a listing of all items by department which are considered to be surplus materials and ready for sale, salvage, or disposal. Surplus items are first offered to other departments and then placed in the City Auction; and, if a sale does not occur, then the materials are either salvaged through local salvage firms or are otherwise disposed. As a point of information, the Annual City Auction will be held Thursday, May 9, 1996, at 5:30 p.m. RECO~4MENDED MOTION: Move to authorize the sale, salvage, or disposal of surplus City property as indicated on the listing of surplus property dated April 3, 1996. COUNCIL ACTION: 07 Columbia " .... o8 Huffy 20" o~ Roadmaster 26" ll Unknown 26" * " '" '" : ":'~': .... 12 Huffy Unk ..... · ....,~ - '-': 14 Raleigh 26" 1~ 'Free S~irit 26" .'. "- '' : :~'.~ ' Triumph - ' ..... ~ ...... 1~ Huffy 26":: ..... ' ' '::" '.~.~ .~-;.-?, . . 21 Huffy 26" " .:'~" ":'::':".~.-.,.~ .... """" 24 Unknown 20" :""' ', "-.'~,-.;:77~; -.:_:...' - 2~ Huffy 26" :77~" 27 Hu fly 26'"~ ' .... ~ '?' ' 2~ ~nknown ~nknown .. ::'~:.. 2¢ Sears ~8" ,:'~::,. ":" DEPARTMENT RECOVERED POLICE BICYCLES ITEM DESCRIPTION 50 Murray 3i Huffy,t 52 Huffy SERIAL/MODEL 26" 26" 26" # MIN/BID BUYER # AMT RECEIVED oo co l umb~ a 20" 34 Holiday 26" 55 Heut 20" 36 Huffy Unk 37 Murray Unk 58 Raleigh 26" 39 Released 40 Roadmaster 24" 41 Huffy 20" 42 Murray 21" 43 Huffy 20" 44 Huffy 26" 45 Huffy 46 Mu rray 47 Murray 24" 48 Gitano 20" 49 Magna 16" 50 Murray 20" 51 Huffy 27" 52 Murray 26" 55 Randor 26" 54 Hosteler 27" 55 Murray 24" 56 Murray 26" 57 Schwinn 27" 58 Col umbi a 26" 6 0 Unknown 20" . . . . .. ¢.,? .... %~,_..;~_.: _:' eS ~ossberg 24,, 66 Hawthorne Uhknown ......... " : . 6 7 Skyway 26" 68 Huffy 20" 6 o Huffy 24" "~ 71 Schwinn 26" ~ '~ "~ 72 Huffy 26" 15 Magna 20". zS Magna 20" " ' ' ?:?'' ' ~'~' 76 Huffy ' 20" ":' ' .... '"':" ll Huffy 26" " ..... "; ':' f,.~" .' ;"': - ~f Z 8 Rel eased ..... 7 ~ Col umb~ a 20" '" "~ ..... ~"~"::' ' :' 80 Free Spirit 26" ' ~:<~:""--., · '"~":~:;'--,.?- '"'"'.. ' .~..-. ... .. · ~':~/ '%? 8 1 Huffy 20" 8 2 Roadmaster 26" ' '"':~ ..... ' '~:~'"'~'"~- ~. ' '" ,, ; , , -.,, '.. &..~L. ,,.,;~;,~,.;; , 8 ~ Sears 20" ':' :'~'': 8 ~ Huffy 26" 85 Schwinn 26" " " .... ::' ~ , ,' j · ,2 ,~. . .- , · D£PARTHENT POLICE RECOVERED BICYCLES . :.. , . 88 Columbia .26" 8§ Unknown 26" ': 90 Unknown 16" "~:'~ "' :'~'""" :~:' 91 Sears 16" ' ' '~ ..... ~',':¢;" '~:,. ' 92 Hedstrom 20" 93 Free Spirit 26" .... Huffy 26" · · g 5 Huffy 20" ' ' 06 Schwinn 26" 9 7 Roadmaster Coaster 98 Raleigh 1~" ' ' ~ 0 Huffy Unk . .{~ : 1 15 Huffy 26" " .... ~ ' 128 Wards 24" DEPARTMENT RECOVERED POLICE BICYCLES ITEM DESCRIPTION Raleigh Schwinn Schwinn SERIAL/MODEL 26~' 26" MIN/BID BUYER # IAMT RECEIVED 1~ Raleigh 26" 134 Kent 26" 155 RoadMaster 26" 136 Huffy 26" 157 Murray 16" 138 Unknown 26" Kent 20" 14o Huffy 26" 141 Huffy 20" 142 Magna 20" 145 Murray 20" 144 Magna 26" 145 Schwinn 27" 146 Free Spirit 20" 147 Schwinn 26" 148 Schwinn 24" 149 Unknown 150 Kent 18" 151 Unknown 26" 152 Schwi nh 20" 152 Magna ]6" 154 Free Spirit 26" 155 Donated Bi cycles 56 .. u~, 57 "'~ "" 158 Magna 20" ITEH ~ D£sctqIPtION SERZAL/#OD£L . ..::, ~.' ...., .~.-;:~.- .,: .'.;::~. ~' 159 S chwi nn 26 16 o 16 1 ~u . .'- .;t'.; ~..~. .'.'.~'~;:~.. -.~ ~-.~...-~ 16 2 Astra Unk 69 ': ': ' 70 ' ' .... " " 71 ' 72 7~ 7~ .. 7 5 76 , 78 , : . ..~.,..~i~_~....... 80 ~' ""' ' ' ....... 8 ~ ' ''''' '" 82 ' ' f ~ m mm / m Bq : · .~:.'~ j: . ' . 85 ': ..... .... ./~.:; ,;¢; .. 86 :. ;.:,~, 87 "'. ITEM I DESCRIPTION BE. IAL/MODEL # MIN/BID /~ 11992 FORD 54000 Miles ~57" I ~.~ 11993 FORD 70000 Miles ~63 l~u~ 1987 Chev 76~00 Miles ~408 ~.~ 1985 Ford 68000 Miles ~414 'T'~,' .' N~ 1988 Chev 77500 Hiles ~414 . N~,~ 1989 Ford 97000 Miles ~50 '-. ~ Bearcat Scanner N~,~ 2 Duralon Tires 165/80 R~3 'I ~ NK Lawn Mower N~].~' Bowling Ball N~- Police Dept TV - I~,~ Remote Control N ~ Police Debt Camera ~,S Police Pager N~O' Police Dept Mic~ave N~O,~ Police DePt. Microwave =~.' ~ I Police Dept. Tape Record~ r ~]N~ Motorola Foot Control ~$- Police DePt. TV Panasoni,. .: l~ Misc Clothes ~ Misc. Auto ~ Concrete Statue ~ Misc Clothes ~,~ Misc. Clothes ~ Misc. Bicycle ~.S I Misc. Bicycle P~rts ~G IHisc. Tools I N~,~ Wheel Cover ~ ~ Earing ' DEPARTMENT POLICE PROPERTY iTEM DESCRIPTION SERIAL/MODEL ~-~-~,~ Mans Watch \~-L~)- VHS Recorder ~-]~.~ JVC Amplifier MIN/BID BUYER AMT RECEIVED I Clarian AM FM Radio " ' ! Blaupunkt CD Player Misc GM Delco Radio Pioneer AM FM Cassette Player Nokia Cel Phone Life Jacket ~Toi'let Pape~ ~Misc. Papers Audio Cassette Tapes Misc. Tools Misc Misc Misc Radio Womans Watch Sunglasses Ring ~Misc. Clothes DEPARTMENT Public Works ITEM DESCRIPTION I SERIAL/MODEL ~1 MIN/BID BUYER ~ AMT RECEIVED _, 201 Toilet Paper Dispenser 202 Toilet Paper Dispenser 203 Toilet Paper Dispenser 204 Box of toilet paper 205 Cloth mop head 206 Cloth mop head 207 Cloth mop head 208 Cloth mop head 2 09 3-Lockers 210 211 212 213 214 Chair Roller Chair 1987 Echo Blower 1969 Jari Sickle 1992 Echo Grass Trimmez 216 1991 Snapper Mower i i t 2 17 1991 Snapper Mower ~ 18 19J I 2 20 Myers snow plow package 2 21 12" Seth Thomas Wall Clo_~k 22 24 2 25 1985 LTD Ford 2 26 ~411 1988 Caprice 2 27 ~/404 1986 Ford Crown Vi toria 2 15 1992 Echo Grass Trimme~ DEPARTMENT ITEM DESCR I PT I ON 250 3-hole punch 3-hole punch 251 252 255 Public Works iplastic file holder Magazine/Catalog holder 2 disk holder SERIAL/MODEL MIN/BID ,BUYER # 255 Brown desk sorter (metal 25& Metal book holder 257 Metal desk sorter 259 [Victor 850 Calculator 2 40 Cobra Cordless Phone 4i 50 51 52 AMT RECEIVED DEPARTMENT~/~-.,~ ~> SERIAL/MODEL MIN/BID 3UYER # AMT RECEIVED DEPARTMENT 1TEM I~ DESCRIPTION~ 18 20 22 25 24 25 26 27 DEPARTMENT J-..- I~ ~ ~..."'~' ' ITEM ~ o2 ~MIN/BID BUYER # AMT RECEIVED DEPARTMENT ITEM C~ O2 DESCR I PT I ON SER I AL / MODEL # MIN/BIDiBUYER # AMT RECEIVED 14 16 17 18 2O 21 22 25 24 25 26 27 DEPARTMENT ITEM DESCRIPTION SERIAL/MODEL # MIN/BID BUYER # AMT RECEIVED 52 ' -. ' - CITY COUNCIL LETTER Meeting of: April 8, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION - ORIGINATING DEPARTMENT: CITY MANAGER'S OTHER BUSINESS CITY MANAGER' S APPROVAL ITEM: APPROVE THE REORGANIZED SCHEDULE OF BY: M. WINSON BYTE~ COMPLIANCE FOR LYNDE INVESTMENTS RENTAL DATE: 4-3-96 DA NO: , At the March 11 and 25, 1996, meetings, the City Council approved conditional licenses for twelve (12) apartment buildings owned by Lynde Investments. The licenses were conditioned on several items, with major item being replacement of apartment unit entry doors with 1 3/45 solid doors with U.L approved closures and smoke seals.~ It was stipulated that each building have this item completed by a specific date. i L~de Investments has requested a rearrangement of the compliance dates to facilitate the crews doing the door replacements. A list of the original dates and the proposed dates is attached. The overall schedule has not been lengthened. RECOMMENDED MOTION: Move to approve the attached schedule of compliance for replacement of apartment unit entryways with solid core 1 3/4" doors with U.L. approved closures and smoke seals at the listed Lynde Investment properties. COUNCIL ACTION: APARTMENT UNIT ENTRY DOOR REPLA( EMENT SCHEDULE LYNDE INVESTMENTS BUILDING DATE ORDERED BY COUNCIL ON 3-11-96 OT 3-25-96 4060 4TH 5-1-96 4100 4TH 6-1-96 4i20 4TH 7-1-96 4433 UNIVERSITY PROPOSED COMPLIANCE DATE 9-1-96 5-1-96 6-1-96 7-1-96 4050 4TH 4-1-97 8-1-96 4425 UNIVERSITY 8-1-96 9-1-96 10-1-96 4441 UNIVERSITY 10-1-96 11-1-96 4705 UNIVERSITY~ 11-1-96 12-1-96 4715 UNIVERSITY 12-1-96 1-1-97 5121 UNIVERSITY 1-1-97 2-1-97 5131 UNIVERSITY 2-1-97 3-1-97 5141 UNIVERSITY 3-1-97 4-1-97 LIST PREPARED 4-3-96 CITY COUNCIL LETTER Meeting of: April 8, 1996 AGENDA SECTION.~TEMS FOR CONSIDERATION- ORIGINATING DEPT.: CITY MANAGER NO: 7 ~OTHER BUSINESS Recreation AP~R~V,AL ~ ITEM: Establish Park Facility Use Policy BY: Randy!Quale ~ BY:E~~ and Establish Rental Rates for 1996 Recreation Director DAT NO: ~ d o3) DATE: 4/4/96 At the Columbia Heights Park and Recreation Commission's March 27, 1996 meeting, the Commission approved the establishment of a park facility use policy and rental rates for 1996. The Commission would like the park facility use:policy and the 1996 rental rates to take effect April 15, 1996. Listed below is a synopsis of the park facility use policy: 1. Reservations will now be taken for park shelters.: Use of park shelters were formerly on a first-come, first-served basis. ~ A scheduling priority policy will now be utilized flor all park facilities. Reservations were formerly accepted on a first-come, first-served basis. Rental rates are hereby established for usage ofi park facilities. There will be no charge to residents for use of park facilities exGept for warminghouses and the Huset Park bandshell. Rental fees will be charged to non-residents wishing to reserve park facilities. The rules and regulations concerning the reservation and usage of park facilities have been better defined. RECOMMENDED MOTION: Move to adopt the park faciility use policy and the 1996 rental rates as outlined in Park and Recreation Commission submittal dated April 3, 1996. COUNCIL ACTION: ADMIN: CCPARKUSE. POL COLUMBIA HEIGHTS RECREATION DEPARTMENT PARK FACILITY USE POLICY (A~ril 3, 1996 Draft) The facilities of the City of Columbia Heights Park and Recreation Departments are provided for the wholesome leisure time pursuits of all residents. Correspondingly, certain policies are needed to insure proper use and control of the City's park facilities so that all residents may have fair and equitable access to these facilities. The City of Columbia Heights is committed to the policy that all persons shall have equal access to its facilities without regard to race, creed, color, sex, national origin or handicap. RESERVATION POLICY SCHEDULING PRIORITY GROUPS Ail City sponsored activities and programs. Independent School District %13 athletic activities and programs. Recognized community youth athletic association activities and programs. These associations include: East River Hockey Association, Columbia Heights Basketball Association, V.F.W. athletic program, and I.C.C. athletic programs. Recognized Columbia Heights community service and civic non-profit organizations and agencies activities and programs. These organizations include but are not limited to: boy scouts, girl scouts, Columbia Heights Lions Club, etc. Columbia Heights residents and non-commercial groups. These include but are not limited to: private parties, neighborhood groups, church groups, political parties, etc. Registered Columbia Heights commercial organizations. Teams registered in an adult league sponsored by the city. Non-resident individuals and groups. II. FACILITIES Group A - Athletic fields and skating rinks. Group B - Picnic shelters, warminghouses and the Huset Park bandshell. Group C - Tennis, basketball, volleyball courts and playground equipment. III. RESERVATION PERIOD Priority Group %1 may reserve facilities at any time for any date. Priority Groups %2 - %6 will have exclusive reservation priority during the months of January and February for that calendar year. Beginning March 1, reservation priority for the calendar year shall be on a first come, first served basis for all Priority Groups. Page - 2 IV. RESERVATION TIMES Facilities are available between the hours of 9:00 a.m. and 11:00 p.m. unless otherwise indicated. Facilities are reserved by a unit of time. 1. Group A Facilities (Athletic fields and skating rinks): A. Weekdays - are reserved in 90 minute blocks of time or by the day. B. Weekends - are reserved in two hour blocks of time or by the day. Group B Facilities (Picnic shelters, warminghouses and the Huset Park bandshell): A. Are reserved in four hour blocks of time or by the day. Group C Facilities (Tennis, basketball, volleyball courts and playground equipment): Tennis court policy is posted at the courts. functions may be reserved in advance. Only City sponsored Basketball courts and playground equipment may only be reserved for City sponsored functions. RESERVATION PRIORITY Priority Group %1 may reserve those times which are necessary to implement City sponsored programs. Priority Groups %2 & %3 may reserve those times which are necessary to implement sponsored programs if space is available. Priority Groups %4 - %8 may reserve one Facility Group A and one Facility Group B time block per seven days if space is available. VI. GENERAL RESERVATION POLICIES A reservation will be confirmed when a completed permit application, and if applicable, a 10% non-refundable deposit is received and approved by the Recreation Office. Full payment is due no later than seven days prior to usage. A key for the bandshell, ballfield lights or warminghouse may be checked out if the request and a $75.00 deposit are received by the Recreation Department at least seven days prior to the event. Depending on the activity planned a damage deposit and/or general liability insurance may be required. The Park & Recreation Commission may grant a policy variance or fee waiver. It is the responsibility of the applicant to pursue such course before use will be approved. The Commission meets monthly. The permit holder must be in possession of the approved permit at the time of usage to retain reserved status. In season activities will take priority over out of season activities (i.e. baseball will take priority over soccer in the spring.) Page - 3 The City of Columbia Heights reserves the right to refuse or restrict the use of any facility for the following reasons: The facility is undergoing maintenance or repair. The facility may be damaged by the intended use. The intended use is illegal or inappropriate. FACILITY FEE SCHEDULE PRIORITY FACILITY GROUP FEE DRAG/LINE FEE LIGHTS FEE Group A #1 - %4 $0.00 $0.00 $0.00 (Football/ Soccer) #5 - #7 0.00 30.00/occurrence 10.00/hour #8 10.00/unit 30.00/occurrence 10.00/hour 35.00/day *A $10.00 per team fee will be charged to Priority Groups #4 - #7 for weekend (Friday through Sunday) invitational tournaments. Group A (Baseball/ %1 - %4 0.00 0.00 0.00 Softball) %5 - %7 0.00 20.00/occurrence 10.00/hour %8 10.00/unit 20.00/occurrence 10.00/hour 35.00/day *A $10.00 per team fee will be charged to Priority Groups %4 - %7 for weekend (Friday through Sunday) invitational tournaments. Field chalk is available for $6.00/bag. Group A (Skating %~1 - %4 0.00 Not Applicable 0.00 Rink) %5 - %7 0.00 Not Applicable 15.00/hour %8 10.00/unit Not Applicable 15.00/hour 35.00/day *A $10.00 per team fee will be charged to Priority Groups %4 - %7 for weekend (Friday through Sunday) invitational tournaments. Lights fee charged only for usage after regularly scheduled hours of operation. Group B (Warminghouses, Huset Park Bandshell) 0.00 10.00/unit 25.00/day Not Applicable Not Applicable Not Applicable Not Applicable %7 - %8 20.00/unit Not Applicable 50.00/day Not Applicable Group B %1 - %6 0.00 (Picnic Shelters) %7 - %8 20.00/unit 50.00/day Not Applicable Not Applicable Not Applicable Not Applicable Group C *May only be reserved for city sponsored activities. Page - 4 o 6. 7. 8. 10. 11. 12. 13. GENERAL FACILITY USAGE POLICIES Ail individuals/organizations using City of Columbia Heights parks or facilities must follow stated usage policy and conform to City ordinance and other applicable laws and resolutions. Smoking or the use of tobacco is not allowed in any park building. Smoking is not allowed on any athletic fields or in the player bench areas during City sponsored athletic programs. Children under five (5) years of age should be supervised by an adult. Uses of the facility that present a danger or a nuisance to the user, another user or to the facility itself are not allowed. Use of profane or obscene language is not allowed. Gambling is not allowed without a permit. Proper attire must be worn by all people using the facility. In the event of a criminal activity occurring at the facility (i.e. theft, vandalism, assault, possession of a weapon, etc.) the police should be contacted immediately. Record all pertinent information regarding the incident including names of those involved and names and phone numbers of any witnesses. In the event of a fire occurring at the facility, contact the Fire Department at 911 to report the fire. Make sure to give the dispatcher the location of the fire and don't hang up until the dispatcher confirms the address. Concerning requests from the general public, only the Park and Recreation Commission may authorize the placement of posters or signs at City facilities. Glass containers should not be used in playground areas, on the swimming beach, on the athletic fields or player bench areas. Alcoholic beverages are not allowed in City parks with the exception of Huset Park on Fridays, Saturdays, Sundays or legal holidays between the hours of 8:00 a.m. and 11:00 p.m. Neighborhood groups and public service organizations may obtain permission from the City to possess and consume non-intoxicating malt liquor in City parks (except Silver Lake Beach), between the hours of 8:00 a.m. and 9:30 p.m. In the event of inclement weather or saturated grounds, fields will be closed to ensure safety of the participants and to prevent turf damage. Inclement weather can include: thunder & lightning storms; hail storms; snow storms; heavy rains; heavy snow; heavy frost on the ground; extreme temperatures; or other types of weather which may be dangerous to participants or can lead to damage of the fields. Saturated grounds refers to standing water on a field or a field so saturated by water that use of the field will cause damage to the turf. The decision to close the fields will be made as follows: Weekdays - The Recreation Director (or his designee) will make the decision on closing the fields. Where possible, the decision on closing fields will be made by 4:00 p.m. Permit holders should call the Recreation Department information/weather phone line at 782-2868 after 4:00 p.m. for field closure information. If inclement weather Page- 5 14. 15. 16. 17. 18. 19. 19. conditions develop after 4:00 p.m., the Facility Supervisor on duty will make the decision on closing the fields. The Facility Supervisor may want to confer with the umpires and coaches before making a decision on closing the fields. Weekends - Provided that Recreation Director (or his designee) is not on duty, the decision on closing the fields will be made by the Facility Supervisor. Permit holders should call the Recreation Department information/weather phone line at 782-2868 for field closure information. No Staff on Duty - If there are no authorized Park or Recreation Department staff on duty, the permit holders will make the decision on closing the fields. Permit holders will be financially responsible for any turf damage caused by using fields during inclement weather or using fields with saturated grounds. City sponsored activities take priority over all other permitted activities. Permit holders must leave the field by the time indicated on the schedule when City sponsored activities are scheduled immediately following their usage. When a field is used by two permit holders on the same day or evening, the first permit holder must leave the field by the time indicated on the schedule. The second permit holder may not access the field until the time indicated on the schedule. The only exception to this policy is for non-City sponsored baseball/softball games. In the event that the first permit holder's game runs past their scheduled time, the second permit holder will be allowed access to the field as soon as the inning is completed. No new inning may start after the starting time of the second permit holder. As a matter of courtesy, the first permit holder should do everything in their power to be off the field by the time indicated on the permit. Permit holders whose games repeatedly run long may have their permit rescinded. Athletic field permits for non-City sponsored activities on Saturdays and Sundays must be approved by the Park and Recreation Commission. The only exception is at Huset Park where the Recreation Department may issue athletic field permits seven days a week. When not scheduled, all fields are available for open play or practice. Use of the fields during non-scheduled hours is on a first-come, first- served basis. If there are two or more teams or groups of four or more people wanting to use a particular field, use of the field shall be limited to two hours. After two hours, the team or group on the field must relinquish the field to the next team or group. Please note that youth athletic association teams do not have priority over smaller groups regarding use of fields during non-scheduled hours. Permit holders are responsible for cleaning up the fields after use (picking up trash, etc.) Public Address (P.A.) systems may be used only between the hours of 9:00 a.m. and 9:00 p.m. Use of a P.A. system before 9:00 a.m. or after 9:00 p.m. is strictly prohibited. Music may be broadcast on P.A. systems only between the hours of 10:00 a.m. and 8:00 p.m. Broadcasting music before 10:00 a.m. or after 8:00 p.m. is strictly prohibited. Voice announcements before 10:00 a.m. or after 8:00 p.m. should be kept to a minimum and at a reduced volume level. Taking pepper, taking batting practice or hitting soft toss into or adjacent to any of the fences are not allowed. Balls being repeatedly Page - 6 20. 21. 22. 23. 24. 25. 26. hit or thrown into the fences cause damage to the fence fabric. Use of park facilities is allowed between the hours of 6:00 a.m. and 11:00 p.m. Vehicles may not parked in any park overnight without prior authorization from the City. No person shall solicit, offer for sale, or sell to the public any article or thing whatsoever in any park without prior authorization from the Park and Recreation Commission. No person shall be permitted to take any pet into any park unless it is led by a suitable leash. Pets (except seeing eye dogs) are not allowed in park buildings, skating rinks or any public waters without prior authorization from the City. Small fires (camp fires, barbecue grills, etc.) may be made in designated areas by picnic parties. Every person who starts a fire and every person using a fire shall be responsible for completely extinguishing the fire and coals/embers before leaving the park. Permit holders will be responsible for the supervision of the participants involved in their programs. If any intentional acts of vandalism or inappropriate use of the facility by a program participant causes damage to a facility, the permit holder and the individual(s) causing the damage will be held accountable. Permit holders are not be allowed to charge a parking fee or an admission fee to any park or facility without authorization from the Park and Recreation Commission. Users of parks will be solely responsible for any accidents or injuries that may occur in connection with their usage. Permit holders may be required to provide proof of insurance for athletic camps and tournaments. The amount of the insurance shall be a minimum of $100,000.00. It is also recommended that permit holders require all athletic camp and tournament participants sign a liability waiver/roster form in order to protect the permit holder and the City from possible injury-related lawsuits. PARKS: PARKUSE.POL CITY OF COLUMBIA HEI~HTS PARK FACILITY PERMIT NAME TELEPHONE NUMBER (H) ADDRESS APPLICATION DATE RESERVATION TIME(S) PURPOSE OF FACILITY USE SPONSOR ORGANIZATION (w) CITY ZIP RESERVATION DATE(S) FACILITY DESIRED: (PLEASE CIRCLE) HUSET #1 #2 93 #4 #5 MCKENNA #1 #2 KEYES #1 92 MATHAIRE PRESTEMON GAUVITTE LOMIANKI SULLIVAN SHELTER HUSET SHELTER HUSET BANDSHELL WARMINGHOUSE (SPECIFY) OTHER (SPECIFY) FACILITY USE AGREEMENT: The reservation and use of this facility is conditioned upon the information listed above. If any information listed is found to be inaccurate the permit will be immediately revoked. The permittee is also responsible for the following duties: 1) To strictly adhere to the regulations listed in the Columbia Heights Facility Use Policy; 2) To be responsible for picking up and properly disposing of all litter in and around the facility; 3) Will be responsible for any DAMAGE caused to the facility; 4) Will ACTIVELY SUPERVISE the event and be responsible for the BEHAVIOR and ACTIONS of the group. The revocation of this and 'any other permit may result if these provisions are not followed. WAIVER OF CLAIMS: In consideration of your accepting this application, I, on behalf of myself and my organization AGREE that the City of Columbia Heights shall be held harmless and will not be held liable for any injury or disability suffered by myself or a member of my organization as a result of the use of this facility. This agreement is specifically BINDING upon my spouse, heirs, and assigns, and the spouses, heirs, and assigns, of any member, employee, or participant of said organization or group. I, the undersigned, certify that I understand and agree to the provisions listed above. SIGNATURE DATE RECREATION DEPARTMENT APPROVAL DATE Amt owed Amt pd Amt owed Amt pd Additional Comments OFFICE USE ONLY Down pay Full pay Full pay Date int' 1 iht ' 1 {Revised 3/22/96) COLUMBIA HEIGHTS RECREATION DEPARTMENT PARK FACILITY RENTAL RATES (A~ril 3, 1996 Draft) SCHEDULING PRIORITY GROUPS 5° Ail City sponsored activities and programs. Independent School District ~13 athletic activities and programs. Recognized community youth athletic association activities ~ld programs. These associations include: East River Hockey Association, Columbia Heights Basketball Association, V.F.W. athletic program, and I.C.C. athletic programs. Recognized Columbia Heights community service and civic non-profit organizations and agencies activities and programs. These organizations include but are not limited to: boy scouts, girl scouts, Columbia Heights Lions Club, etc. Columbia Heights residents and non-commercial groups. These include but are not limited to: private parties, neighborhood groups, church groups, political parties, etc. Registered Columbia Heights commercial organizations. Tea/ns registered in an adult league sponsored by the city. Non-resident individuals and groups. FACILITY FEE SCHEDULE FACILITY Football/ Soccer Field PRIORITY GROUP FEE DRAG/LINE FEE LIGHTS FEE #l - #~ $o.oo $o.oo $o.oo #5 - #7 0.00 30.O0/occurrence lO.O0/hour #@ 10.00/unit 30.00/occurrence 10.00/hour 35.00/day *A $10.00 per team fee will be charged to Priority Groups 94 - %7 for weekend (Friday through Sunday) invitational tournaments. Baseball/ %1 - #4 0.00 0.00 0.00 Softball Field %5 - %7 0.00 20.00/occurrence 10.00/hour %8 10.00/unit 20.00/occurrence 10.00/hour 35.00/day *A $10.00 per team fee will be charged to Priority Groups #4 - %7 for weekend (Friday through Sunday) invitational tournaments. Field chalk is available for $6.00/bag. Skating %1 - #4 0.00 Not Applicable 0.00 Rink %5 - %7 0.00 Not Applicable 15.00/hour %8 *A $10.00 per team fee will invitational tournaments. operation. 10.00/unit Not Applicable 15.00/hour 35.00/day be charged to Priority Groups %4 - %7 for weekend (Friday through Sunday) Lights fee charged only for usage after regularly scheduled hours of Warminsgouses, Huset Park Bandshell 0.00 10.00/unit 25.00/day Not Applicable Not Applicable Not Applicable Not Applicable Picnic Shelters Tennis, Basketball, Volleyball Courts & Playgrounds %7 - %8 %1 - %6 %7 - %8 20.00/unit 50.00/day Not Applicable Not Applicable 0.00 Not Applicable Not Applicable 20.00/unit 50.00/day Not Applicable Not Applicable *May only be reserved for city sponsored activities. PARKS: PARKRENT. RATE HUMAN SERVICES COMMISSION MINUTES WEDNESDAY MARCH 13, 1996 OSTRANDER ROOM, MURZYN HALL 530 MILL STREET NORTHEAST I. The meeting was called to order by co-chair, Barbara Tantanella, at 7:09 pm. II. The following people were present: Jim Johnson, Barbara Tantanella, Joe Sturdevant, Toni LaMere, John Hemak, and Pam Hanson. III. Sturdevant moved and Johnson seconded that the minutes of the January 10th meeting be approved. This was after some discussion of Don Renquist's suggestions made at that meeting, particularly Linda Magee's objections to some of Renquist's suggestions. Apparently she and Renquist have settled their differences. IV. Old Business A. Diversity Training will be held Monday, March 1~, at 7:00pm for members of this Commission, City Council members, the Mayor, Acting City Manager and Assistant City Manager. The session will last 2-3 hours. Its purpose is to set the curriculum for Diversity Training sessions for City Staff. Sturdevant announced that he can't be present as he will be out of town. B. Commission Vacancies. Sturdevant announced that Catherine Anderson has accepted a three-year term, as her one-year appointment expires in April. Tantanella announced that she is not accepting re-appointment, a decision she said she has made with mixed feelings. With the resignations of Mike Tilkens and Don Renquist, this means there are four vacancies on the Commission, as Ron Zurek apparently has resigned, though the City has never received word of it. Sturdevant said the Council fills these vacancies in April and that advertising has gone onto the Cable TV station, as there are no applications on file, to his knowledge. C. Other Old Business. 1. Jamboree Parade and Humanitarian of the Year. Tantanella turned over an application for a spot in the parade to LaMere. Reservation must be made by May 15 for Humanitarian of the Year's parade spot. Joanne Student will send the Commission the material regarding Humanitarian of the Year. 2. John Hemak spoke of wanting the Commission to try to recruit interested high school students to serve on the Commission. His concern is that members must be of voting age, and he wonders if something can be done to waive this requirement so that they might serve. 3. Hemak also believes that 'the Commission's manual be a symbol of membership on the Commission and that, at the time of a member's resignation or termination, this manual be surrendered to the Commission. Tantanella pointed out that the manual has already been called into question by the City Attorney so this might be a moot point. 4. During a discussion on the possibility of appointing Commission members by sections of the City in which they live, Sturdevant pointed out that it's difficult enough finding people to serve without imposing that kind of requirement on their membership. 5. The Commission,s request to have the name of the Commission changed to Human Rights and Resources was discussed briefly. No one knows what has happened to this request. V. New Business A. Protected Classes. Jim Johnson presented his revised proposal to the Commission regarding, creating an additional protected class. Specifically, he has narrowed the field of catastrophic illness to HIV/AIDS victims. If Columbia Heights did this it would be the only city in the entire country to do so. In addition, we'd be doing something even before.the State of Minnesota does. Johnson's belief is that this would bring favorable publicity.to the City. In the discussion LaMere said she thought perhaps this should go before the voters. Johnson stated that he knows of cases of discrimination by bankers and landlords in the case of HIV/AUDS victims. Sturdevant advised Johnson to meet with the City Attorney on a Wednesday morning, when he is in the office, for help in drafting the resolution to go before-the City Council. B. Humanitarian of the Year. care of this. Joanne Student is taking C. Other New Business. John Hemak presented several possible mottos for Columbia Heights: Most Patriotic City; All-American City; Most Democratic City; Most UnuSual, among others. He also presented many ideas for promoting the city's Four H's, which he categorizes as Heritage, History, ~Hospitality, and Human~ VI. Adjournment. The meeting was adjourned at 8:22pm. Respectfully submitted, Pam Hanson, Secretary THE MINUTES OF THE CABLE COMMUNICATIONS COMMISSION MEETING OF THURSDAY, MARCH 21, 1996 NOT YET APPROVED The meeting was called to order at 7:35 p.m. by Chairman, Dennis Stroik. ROLL CALL: Commission Members: Council Representative: City Representative: Cable TV Representative: Legal Counsel: Dennis Stroik, Ruth Graham, Ken Henke, and Steve Mihalchick. Meg Jones Linda Magee and Jean Kuehn Kathi Donnelly-Cohen Tom Creighton Motion by Meg, seconded by Ruth to approve the minutes from the meeting of February 15, 1996. All ayes. A. Channel Check Everything checked out fine during the channel check. Correspondence Log and Complaint Follow Up. #g4-Lynette Thomson-Was experiencing reception problems. Meredith checked out the outside connections and lines and that part was all ok. The Service Manager then left several messages for Ms. Thomson to contact him to set up a service call for inside the home. She never called back to schedule the service. After a couple of weeks, he finally reached her and she reported that she was not exPeriencing any problems now and she thought she only had to contact him if she were. So Meredith is not sure what the original problem was, but she is satisfied with her reception at this time. A letter from Andrew Ostazeski was enclosed in the agenda packet along with minutes from past meetings where his complaints had been addressed. The letter stated he was discontinuing his cable service. Steve Mihalchick expressed his dissatisfaction with the reception on his television also. Meredith had been out and some improvement was made, but not to Steve's satisfaction. Kathi explained that if he is not using a converter box, it is possible that his set {no matter how expensive it is) could have an unshielded wire ~.th~ ~uner. Ste? felt it was Meredith's responsibility to be able ~o override · n~s oeticiency. Mowever, Kathi said that is not possible. She is going to set up aQ~t~? servic? call fRr.~e Mihalchick's when Steve is present so they can go over am/ the connections ano ae~ermine if, indeed, his set has an unshielded wire in the tuner. Re-address the NASA Issue from the October 19, 1995 Meeting It was the general consensus of those who had been at that meetinq, including Kathi Donnelly-Cohen that the minutes were correct as stated. Kathi fe)t there may have been a misunderstanding regarding the channel that is presently showing Blaine Public Access. This is not an extra access channel for us. If programming were to be replaced on this channel, it would be replaced with something other than NASA. NASA is not carried on a regular basis by many systems. 'CABLE COMMUNICATIONS COMMISSION MINUTES PAGE 2 MARCH 21, 1996 Kathi stated that Meredith could put some NASA programming on our Public Access Channel 15 and they would do the switching at the headend. HOwever, the problem with this situation is that NASA does not provide a schedule for its programming so sometimes you would have only a video feed with no audio, as NASA shuts off the audio on occasion. This would prohibit the public access channel being utilized by the public which is being encouraged. The commission did not feel there would be a big demand for this 'type of programming, and did not wish to carry it if channel 15 is our only option. Preliminary Report on Best Available Technology to Refurbish the Cable Distribution System Tom advised the commission to wait until the new owners have purchased the system before we request a preliminary report on proposed technological updates of the system. E. Status on Sale of the System We were previously notified that Continental Cable was working on an agreement to purchase Meredith Cable System. However, before this sale was formally announced, US West announced they were buying Continental. By law, US West cannot purchase a current cable system within their phone system area, so they will have to create a branch of the present company before the Meredith purchase can take place. Therefore, we are not sure at this time who the new owner wilt actually be, or in what order the purchases will take place. F. Other Old Business There was no further old business. NEW BUSINESS A. Letter Regarding Procedure for Official Response from Meredith The letter regarding this issue was enclosed in the agenda packet. This letter was not targeted at Columbia Heights, but was sent to all Meredith Systems as a reminder that requests for information should be directed to either Kevin Griffin or Kathi Donnelly-Cohen. B. Update on US West Merger with Continental Cablevision This item was previously discussed under Old Business-Status of Sale. Ce Memo on US West Petition to Prevent Municipalities from Exercising Authority over Rights of Ways Tom reminded commissioners that federal law allows cities to charge for use of their right of ways. US West is trying to limit municipal authority around the Country to permit charges for only the expense of issuing permits. US West filed a petition with the PUC regarding this issue. Margie Hendrickson from the Attorney General's Office suggests that cities intervene. Since the petition is not directed at any certain cities, Tom Creighton recommends Columbia Heights support a petition of intervention. Therefore, a motion was made by Ken Henke, seconded by Meg to recommend Columbia Heights City Council join other cities to show support of a petition for the intervention of the US West Petition to the PUC. Dennis, Ken, Meg, and Ruth ayes. Steve Mihalchick - abstain. Motion passes. °CABLE COMMUNICATIONS COMMISSION MINUTES PAGE 3 MARCH 21, 1996 D. Memo from City Manager Indicating Items that Need to be Addressed by Commission The Acting City Manager forwarded a memo to the commission members addressing several items he would like the Commission to consider. · 1. The charging of rent for use of right of ways to phone companies that may provide cable service. This item has been addressed by the recommended motion of the City Council to support the Petition of Intervention with the PUC. 2. Leases for use of the water tower as an antenna site Tom submitted a draft copy of a lease that would deal with 'this issue. The City Council can use this draft which was improved from the one that was submitted to the League of Cities. This draft PSC Lease will be forwarded to the City Council and the City Attorney for review. 3. Provision of a "home site" on the internet to allow E-Mail, etc. The commission felt this was something that could be handled by staff, such as the MIS Coordinator. 4. Name and mission change to "Telecommunications Commission." The commission members did not have any objection to re-naming the Commission to include more aspects of the telecommunications field. They did, however, have some questions about the City's intent of the commission's exact function. Linda said she will draft an Ordinance changing the title and detaili~ the duties and/or functions of the commission according to the desire the Council. This Will be brought back to the commission as soon as possible. 5. The hiring of a Telecommunications Consultant. The commission felt our legal and legislative concerns have been taken care of by legal counsel, Tom Creighton. As for the need for other consultants, the commission was unclear about this until they know the exact function or duties that will be expected of them. E. Other New Business Jean formally asked that Meredith supply us with help for the Kid Video project that will be done again in conjunction with the City Hall Open House on May I6 d~ring Heights Pride Week. This project was a BIG success last year, and many families took advantage of the opportunity to obtain a video of their children as well as fingerprints for identification purposes. REPORTS Ae Report of the Commissioners Ruth reported that since the History Program was done at the library last fall, she has received feedback from others about how much they enjoy this channel. The commissioners agreed, it provides interesting programming. The History Channel schedule is not listed in the Paper, however, because not enough systems carry it. Kathi reported that you can obtain a guide from the History Channel directly, but there is a fee. If anyone is interested in obtaining information regarding this guide, please call Kathi. · CABLE COMMUNICATIONS COMMISSION MINUTES PAGE 4 MARCH 21, 1996 B. Report of Meredith Cable Ken asked about the penetration rates in Columbia Heights as compared to other systems. Kathi stated that there is an overall 68% rate of penetration for the metro area as a whole. The rate is usually over 50% in the south metro, and ours has been approximately 47% over the last few months. Steve commented that the subscriber survey results listed in the Annual Report shows that the Discovery, ESPN, A & E, AMC, and CNN were among the favorite channels offered on the cable system. C. Report of the Cable Attorney Tom had nothing further to report. D. Report of the Assistant to the City Manager Linda asked that commission members review the Annual Report that was passed out at the meeting. Kathi will answer any questions regarding the report at the next meeting. Everyone commented on how nicely prepared the report was. Motion by Ken, seconded by Meg to adjourn the meeting at 8:55 pm. Respectfully submitted, Shelley~HanSo~ ~F~L~qaY'/ Secretary C~ty of Columbza Heights Park and Recreation Comnussion March 27, i996 The meeting was called to order by Dick Petkoff at 6:30 p.m. ROLL CALL Member,s present: Dick Petkoff, Bob Reuttimann, Bruce Magnuson, Eileen Evans, Pat Grady, Jerry Foss, Mark Wiuson, Randy 9uale. CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the February 28, 1996 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL OF CONSENT AGENDA Motion by Foss, second by Evans to approve the Consent Agenda. motion carried. All ayes, LEITERS AND REQUESTS REQUEST USE OF HALL & KITCHEN/COLUMBIA HEIGHTS HIGH SCHOOl. Move to deny request for use of the hall and kitchen by Columbia Heights High School for a pancake breakfast due to the fact that there are rentals the previous nights and staff would not have adequate time to clean up after those events. REQUEST USE OF MATHAIRE/MCKENNA ROOM/COLUMBIA HEIGHTS WOMEN OF TODAY Motion by Ruettimann, second by Magnuson to approve request for use of Mathaire/McKenna Room and use of the TV and VCR by the Col, nubia Heights Women of Today for a babysitting clinic on Saturday, April 20, 1996 from 8:00 a.m. to 4:00 p.m., with the fee being waived. All ayes, motion carried. PAGE 'FWO REQUEST USE OF EDGEMOOR ROOM/SPIRITUAL LIFE MINISTRIES Members authorized the Recreation Director to send a letter to Spiritual Ministries to explore other options, possibly in coordination with Community Education programs. OLD BUSINESS ICE ARENA CONCERNS Members discussed the information provided regarding Anoka County's proposal to sell Columbia Arena and the proposed construction of a four sheet ice arena at the National Sports Center in Blaine. PARK AND RECREATION SURVEY Members were updated on the data entry of survey results. Staff is entering the data, but it is a slow process because of other work responsibilities. Motion by Petkoff, second by Grady to approve contracting out approximately thirty hours of data entry of completed surveys at an estimated pay scale of $11.00 per hour. All ayes, motion carried. FUNDING REQUEST FOR CITY OF FRIDLEY'S 'q'HE ZONE" TEEN DROP-IN CENTER The Recreation Director updated members on the funding request for 'The Zone." City Council approved funding of $1,700.00 for an adult supervisoi- in 1996. Members discussed potential problems arising from safety issues with minors at 'The Zone" and the City's responsibility. The program will be assessed and evaluated for next year. SHARED USAGE OF HUSET PARK FIELDS .BY COLUMBIA HEIGHTS HIGII SCHOOL AND IMMACULP~rE CONCEPTION CHURCH Members were notified that John Herbert, .Recreation Program Coordinator, has worked out a shared usage schedule for Huset Park athletic fields this spring. MURZYN HALL ANALYSIS UPDATE Members discussed information provided on projects that have been completed and those that need to be worked on at Murzyn Hall. Safety needs will be a priority. Members felt it was important to have custodial staff shovel snow off the sidewalks. \ MURZYN HALL MAINTENANCE AND FACILTY WISH LIST Members read and discussed items on the maintenance and facility wish list. City staff will be used whenever feasible to complete some of the work. PAGE THREE 1996 MURZYN HALL CAPITAL IMPROVEMENT PROJECTS Information was provided to members detailing the 1996 budget for capital improvements at Murzyn Hall. The carpet in the Senior/Ostrander Room will be replaced with 26 ounce nylon carpet. Bids are being received for this project. Members discussed other projects and possible solutions. MURZYN HALL BOILER INSPECTIONS Members discussed the issue of state requirements for boiler inspection licensure and the plan to have all Murzyn Hall staff obtain a Special Class license to legally perform daffy inspections of the Murzyn Hall boiler. NEW BUSINESS MARCH 16, 1996 RENTAL CONCERNS Members were updated on a problem with the March 16, 1996 usage of Murzyn Hall by Immaculate Conception Church. Usage had been granted with the fee waived. Additionally, members had approved the request by Lmmaculate Conception Church to serve food from the main hall's carpeted area with the stipulation that they provide a floor covering to protect the carpeting. However, ICC did not provide a floor cover until one was requested by our staff. The floor covering 'that was provided was inadequate and food was spilled onto the carpet. Members requested that the Recreation Director communicate the problem to ICC regarding their lack of compliance and reluctance to cooperate with staff which resulted in stains on the carpeting. 1996 SEASONAL/PART-TIME EMPLOYEE WAGE SCHEDULF, The Recreation Director explained to members the need for a wage schedule for seasonal/part-time staff. In the past there has not been a wage schedule in place, which has caused some confusion in hiring part-time/seasonal staff. Members .reviewed the proposed wage schedule and made recommendations for revisions. Motion by Ruettimann to approve current positions with recommended wages for 1996 and add facility supervisor at entry level of $7.00 per hour with definition of responsibilities for 1996. Second by Grady. Discussion: The Recreation Director gave background on payroll options through the "Back to the Parks" program. All ayes, motion carried. CUSTODIAN II JOB DESCRIPTION REVISION Members discussed proposed revisions in the Custodian II job klescription. It is felt that the job description should be rewritten to reflect the need for stronger recreation and customer service skills. The Recreation Director will present a revision to members at a future meeting. PAGE FOUR JULY 19, 1997 RENTAL RATE REDUCTION Members discussed the proposed reduction in rental fees for the Darla Briese wedding reception on July 19, 1997. MS. Briese agreed to move her rental to July 19, 1997 to accommodate the 1997 Lions Jamboree. Motion by Foss, second by Magnuson to give Darla Briese a 20% reduction in the rental rates. All ayes, motion carried. FACILITY RESERVATION POLICY Members reviewed the proposed facility reservation policy for use of parks and facilities. The policy is based on a priority system. Members felt that a fee structure is necessary for non-residents. They felt that shelters should be free, but warming house reservations should involve a fee. The Recreation Director will revise the policy and present it to members at a later meeting. PARKING RESTRICTION ADJACENT TO KEYES PARK Members received a Notice of Public Hearing from the Traffic Commission regarding the restriction of parking on Reservoir Blvd. adjacent to Keyes Park. The restricted area was explained by the Public Works Director. ADOPT-A-PARK PROGRAM Members reviewed information on theAdopt-A-Park program. Community groups and residents would be involved in the program. Each council member would represent two parks and bring back haformation from residents regarding their concerns and wishes for their parks. The kick-offwill occur during Heights Pride week. REPORTS Members reviewed the 1995-96 Skating Rink Attendance Report. The Recreation Director reported that the Spring/Summer city brochure was completed and mailed to all Columbia Heights residents. Monica Nybeck has resigned her position as Recreation Program Coordinator to pursue another job. Two candidates will be interviewed to fill her position on Friday, March 29. The annual Easter Egg Hunt will be held on Saturday, March 30 at 9:00 a.m.H.B. Fuller is providing the candy and eggs.. The Public Works Director asked members if they wished to go on a park'tour this spring, possibly the end of May. The City of Columbia Heights has been designated as a Tree City USA this year. Motion by Foss, second by Evans to adjourn. All ayes, motion carried. Meeting was adjourned at 9:07 p.m. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL 2, 1996 PAGE 1 The Planning and Zoning Commission meeting of April 2, 1996 was called to order by Chairperson Szurek at 7:03 p.m. Members present were Fowler, Paulson, Peterson and Szurek. Commissioner Larson was not in attendance. Ms. Goodroad informed the Commission that Mr. Larson has requested not to be re-appointed to the Planning and Zoning Commission as his term expires this month. Also present were Tina Goodroad (Zoning Coordinator) and Jim Hoeft (City Attorney). Ms. Goodroad introduced Ken Anderson, the new Community Development Director. Motion by Fowler, seconded by Peterson, to approve the minutes from the Planning and Zoning Commission meeting of March 6, 1996 as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Petitions, letters and requests. Public Hearing Lotsplit Case #9604-23 Estate of Helen Kocur 1213 N.E. 42nd Avenue Columbia Heights, Mn. Ms. Goodroad presented the request~ of Mr. Lewis Kocur, executor of the Estate of Helen Kocur, for a lotsplit of the property'located at 1213 N.E. 42nd Avenue legally described as the south one-half of Lot 44 and the west one-half of the north one-half of Lot 44, Block 3, Reservoir Hills, Anoka County, Minnesota; subject to an easement for 42 112 Avenue over the north 30 feet. She informed the Commission that the split would divide the existing "L" shaped lot into three lots. The proposed Lot. B and Lot C would face 42nd Avenue and Lot A would be addressed off of 42 112 Avenue. .The existing house would remain on Lot C. Once split, Lot A would measure 55' x 127.8' for a lot area of 7,029 square feet. Lots B and C would measure 55' x 152.5' for a total of 8,387.5 square feet of lot area for each lot which would exceed the minimum square footage required in the R-2 Zoning District of 6,500 square feet. -The lot width requirement for the R-2 Zoning District is 60 feet. However, Ms. Goodroad informed the Commission that the Lotsplit Section of the Zoning Ordinance, Section 9.407(2), allows that "in no case shall a variance for lot width be granted so that any lot is less than 90% of the required lot width". She stated that the minimum lot width for the proposed split is 54 feet. All three lots would be limited to the construction of single family dwellings as construction of two family dwellings would require a minimum lot size of 8,400 square feet. Ms. Goodroad stated that it was the owners intent to sell Lots B and Lot A possibly to the adjacent property owners. PLANNING AND ZONING COMMISSION REGULAR MEETING - M~NUTE$ APRIL 2, 1996 PAGE 2 Motion by Fowler, seconded by Paulson, to recommend to the City Council the approval of 'the Iotsplit as requested as all zoning requirements are met. Roll Call: All Ayes. If approved, the new legal description will be as follows: A. The north half of Lot 44, Block 3, Reservoir Hills, Anoka County, Minnesota, lying west of the east half thereof; Subject to an easement for 42 1/2 Avenue N.E. over the north 30 feet; Aisc reserving and subject to drainage and utility easement over the south 5 feet thereof. B. The east 55'feet of Lot 44, Block 3, Reservoir Hills, Anoka County, Minnesota, lying southerly of the north half of said lot 44; Reserving and subject to an easement for 42nd Avenue N.E. over the south 5 feet; Aisc reserving and subject to a drainage and utility easement over the north 5 feet thereof. C. Lot 44, Block'3, Reservoir Hills, Anoka County, Minnesota, lying westerly of the east 55 feet and southerly of the north half of said Lot 44; Reserving and subject to an easement for 42nd Avenue N.E. over the south 5 feet thereof; Aisc reserving and subject to a drainage and utility easement over the north 5 feet thereof. **THIS ITEM TO APPEAR ON THE APRIL 8, 1996 CITY COUNCIL AGENDA. Public Hearing Lotsplit Case #9804-24 David Moran RE: 4744 N.E. 6th Street Columbia Heights, Mn. Ms. Goodroad presented the request of David Moran for a lotsplit of the property located at 4744 N.E. 6th Street legally described as Lots 2, 3 and 4, Block 23, Roslyn Park, Anoka County, Minnesota. The proposed Iotsplit would split the middle lot (Lot 3) in half to create two 60' x 130.45' lots. She informed the Commission that Mr. Moran is requesting the Iotspli~ to make the lots buildahle for single family construction. Ms. Goodroad stated that the minimum lot width in t'his R-2 Zoning District is 60 feet and the lot area is 6,500 square feet. She. informed the Commission that these lots would be limited to single family construction as a two family structure requires a minimum lot size of 8,400 square feet. A number of residents from the area were present to voice their opinion and opposition to the construction of any multi-family structures or any building to be used as rental property. Mr. Moran assured the residents that the buildings to be constructed on both sites would be single family dwellings and would be for sale. Gregory Sloth of 4731 N.E. 8th Street asked if more than a single family dwelling could be built if this Iotsplit was not requested. Ms. Goodroad indicated that only single family dwellings could be built on the each of the three parcels. If the two of the lots would be combined into one parcel totaling a minimum lot size of 8,400 square feet, a two-family dwelling could be built as well as a single family dwelling on the PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES APRIL 2, 1996 PAGE 3 other forty foot lot. Mr. Sloth also inquired about the possibility of the construction of a larger multi-unit building if there was a parcel in an area that would accomodate such a structure and a request for rezoning would be submitted to the City. Commission Szurek explained that rezoning of a 'small area to accomodate a special interest would be considered "spot zoning". She stated that the Planning and Zoning C°mmission and City Council were not in favor of such rezoning requests. Ms. Goodroad explained the various levels of the residential zoning districts and'what was allowed in each district for residential construction. Tom Hosch of 4716 N.E. 6th Street asked about the chance of the area being changed to an R-1 Zoning District. Attorney Hoeft stated that rezoning would be considered on an area-wide basis, not for just a couple of lots. The Planning and Zoning Commission and City Council would have to approve such a rezoning. By changing the zoning of a previously zoned R-2 area to a R-1 area, problems would be created for those dwellings who were in conformance in the R-2 District but would not conform to the R-1 requirements. Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of the Iotsplit request as all zoning requirements will be met. Roll Call: All Ayes. If approved by the City Council, the new legal descriptions will be as follows: A. Lot 2 and that part of Lot 3, Block 23, Roslyn Park, Anoka County, Minnesota. B. The south 20 feet of Lot 3 and Lot 4, Block 23, Roslyn Park, Anoka County, Minnesota. **THIS ITEM TO APPEAR ON THE APRIL 8, 1996 CITY COUNCIL AGENDA. STAFF REPORTS: Ms. Goodroad presented a proposed ordinance amendment to Section 9.104 of the Zoning Ordinance that originated in 1993 from discussions and problems related to the number and size allowed for residential garages. She informed the Commission that this amendment resulted from discussions at past Planning and Zoning Commission meetings and referred to the minutes from these meetings. She explained that the amendment was never approved by the Planning and Zoning Commission nor reviewed by the City Council. She informed the Commission that the proposed amendments would allow only one residential garage per residence and a garage could not exceed 18 feet in height nor 1,000 square feet total area. The amendment would not limit the number of other accessory structures. Commissioner Fowler felt that the 1,000 square foot maximum size was too large and requested that .Staff check other cities for a comparison of requirements. PLANNING ANO ZONING COMMISSO~N REGULAR MEETING- MINUTES APRIL 2, 1996 PAGE 4 It was also suggested that 1,000 square feet may not be too large for a lot that has ample area as well as needing the large garage for a multi-unit building. Commissioner Peterson reminded the Commission that, no matter how large a proposed garage w~ ould be, the setback requirements would still have to be met. It was the concensus of the Commission that Staff should gather information from similar communities regarding restrictions for the construction of detached residential garages and submit the information and the proposed ordinance amendment on the agenda for the May meeting. Motion by Paulson, seconded by Peterson, to adjourn the meeting at 7:30 p.m. Roll Call: All Ayes. / .~ Respectfully s~lfmitted ........... ,/ Kathryn Pepin Secretary to the Planning and Zoning Commission kp 4._ COMMUNITY DEVELOPMENT Hayor Joseph Sturdevant Councikmembers Donald G. Jolly Meg Jones Gary L. Peterson Rcbert W. Ruettimarn ActingCityManager Nark A. ~inson DATE: TO: FROM: RE: April 4, 1996 Mark Winson, Acting City Manager Kenneth R. Anderson,. Community Development Directo MONTHLY REPORT ON COMMUNITY DEVELOPMENT DEPARTMENT ACTIVITIES FOR MARCH BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS: The monthly "Protective Inspections, Building Permits" report is attached as Exhibit "A". Reports on grant activities are included below. Planning and Zoning recommendations for approval of lot splits at 4744 N.E. 6th St. and 1213 N.E. 42nd Ave. are included on the Consent Agenda. PAILKVIEW VILLA HOUSING COMPLEX (PVHC): The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". HOUSING REHABILITATION: Jennifer Stoopes-Mokamba is currently working on a proposal for MHFA Fix-up Fund and Energy Loans. We need to re-apply to the MHFA to administer this program as a non-traditional lender and once approved, receive the training from MHFA. This proposal will be submitted on April 8, 1996. Ms. Stoopes-Mokamba will also be training to administer the deferred/ revolving loans. RENTAL AssISTANCE PROGRAM: Barb Dock, the temporary Occupancy Specialist, is no longer working with the Section 8 Program effective April 3, 1996. The Fire Department is performing Section 8 annual inspections, reinspec- tions, and move-in inspections. However, the administration, correspon- dence, and other paperwork involved will now be sent out by the Community Development Department, Section 8 office. Several April inspections did not get done, therefor, some landlords did not get payment from the Metro HRA in April. Jennifer will suggest to Metro HRA that full payment be made once all the paperwork is completed. We are continuing to administer the Metro HRA Section 8 Certificates and Vouchers. Currently there are 141 in Columbia Heights as well as the 13 switched over to the Columbia Heights Program from Metro HRA. Jennifer Stoopes-Mokamba and Kenneth Anderson met with Jamie Pedraza from the HUD office on April 2, 1996. Ms. Pedraza said HUD would not be able to approve a local preference. We again told her that the EDA Board of Commissioners had decided to go ahead without a local preference and that we wanted to see people who needed housing receive our assistance. We discussed a timetable for the initial phase of the program which was acceptable to her. Diane Rock is our HUD representative and Ms. Stoopes- Mokamba contacted her on April 3rd.'and discussed our schedule and what is required to move forward. At this point, we have an update form going out to the first 50 persons on our waiting list and a letter going out to all of our applicants the week of April 8th. We will begin the process of verifying and briefing possible participants after this initial phase. The local preference issue will be re-examined after one year. 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782'2854 FAX (612) 782-2857 TDD (612) 782-2806 q~e Oty of Columbia Heights does not discriminate on the bosis of disability in employment or the provision of services Equal Opportunity Employer COMMUNITY DEVELOPMENT DEPARTMENT APRIL 4, 1996 PAGE 2 Jennifer Stoopes-Mokamba is examining computer software suitable for our Section 8 Program which would work well for a small program such as ours, yet would allow for growth. This investment in our program at the initial stage will eliminate additional work at a later time. It will also allow us to transmit our 50058's to HUD without duplicating our work. Jennifer Stoopes-Mokamba is also participating in the landlord workshops as presented by the Police Department. The workshops allow us to educate landlords as to the Section 8 Program, any changes to the program, and the positive aspects of the program to the tenants, landlords, and citizens of Columbia Heights. 5. OTHER: Community Development Director: ThO"new Community Development Director started work effective March 25, 1996. Ce So MHFA M4nnesota City Participation Proqram (MCPPI First Time Home-buyer Proqram: An allotment of $413,052 has been awarded to Columbia Heights for the 1996 program. We are awaiting notice of the availability funds bymid April which will be used for first time homebuyers. Four-Plex at 4607 Tyler Street: Renovation is completed. Crest View Management is handling all management and will have all units filled by May. Medtronic Development: Construction work is continuing. Two contract inspectors are doing all building/mechanical/plumbing plan review and in- spections. A meeting with the Building Inspectors, Fire Chief, and architect was held to discuss hazardous substances, egress, scheduling, and plan review issues. A distribution list will be prepared to speed correspondence and plan review. The architect will be providing the company with completed plans for interior work byApril 15, 1996. Staff Questionnaire: The Community Development Director has been meeting with staff members to assess Department strengths, areas needing improvement, and identification of community needs that can be met with services or programs administered in this Department. Heiqhts Pride: Ms. Goodroad is completing planning work for the "Rehab-n- Rec Fair" (formerly Housing Fair) to be held from 11:00 a.m. to 2:00 p.m. on May 18, 1996 at Murzyn Hall. The Community Development Department will be participating in the Open House which will be held on Thursday, May 16, 1996. Staff will be available to answer questions, distribute information handouts, and give yard sticks and rulers to visitors. Parkview Villa will be included in a stop by the classic car show participants. Housinq Study: The staff and representatives of Community Partners have agreed to have a completed rough draft of the study available the week of April 22, 1996. The working draft will be subject to further staff review before submission to the EDA. Ho Telecommunications Conference: The Community Development Director attended a conference sponsored by the Department of Trade and Economic Development on Technology, Telecommunications and Economic Development on March 28, 1996. This was a video conference accessed at seven sites throughout Minnesota. The newest technology was discussed as well as a need for leadership on the part of the State in order to develop a comprehensive strategic plan to guide information technology. Please call us 784-2855 if you have any questions in regard to the above. Enclosure cc: EDA Comm./Mayor & City Council/City Mgr/City Eng. Jim Bettendorf, PVHC Northeast State Bank (Larry Pietrzak); City of Columbla Heiqhts, Mn. 782-2817 PROTECTIVE INSPECTIONS, BUILDING PERMITS MONTHLY REPORT TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED 1. Single Family Dwellings 2. Duplexes/Double Bungalow 3. Multiple Dwellings 4. Residential Additions 5. Residential Repalr/Malnt. 6. Residential New Garages, 7. New Commercial/Inst.. ConstJ" 8. New )ndustrlal Construction Comm/Inst./Ind. Addns; 10. Comm./Inst./Ind. Repair/Malnt. ll. Signs -Permanent 12. Sprinklers 13. Demolltions 14. Retaining Walls 15. Fences 16. Others Permits wlth two or more classes TOTAL Heating Permits Plumbing Permits Sewer Permits Water Permits TOTAL i MARCH MAR"CH THIS YEAR LAST YEAR 1996 1995 TO DATE TO DATE 2 3 2 3 ... - 0 0 0 0 - 0 0 0 0 - 5 4 9 9 - "11 14 30 27 - 0 0 0 0 t - o/o o/o o/o o/o - 0 o o o 2/o/o o/o/o 5/0/0 o/o/o O/O/O 3/0/0 O/O/O 9/4/2 3 1 7 3 1 ~ 4 6 - o 5 ? 10 o o 0 0 0 o 0 .0 - 1 3 5 10 0 1 0 0 ,fl,, 64 ~ 13 11 29 .. 32 ~ 17 17 ;)7 3b - 1 i 1 1 2 3 i 6 11 13 _ ' ' 5 83 B. ESTIMATED VALUATIONS OF PERMITS ISSUED Single Family Dwellings Duplexes/Dbl.Bungalow, NEW New Multiple Dwellings Residential Additions Residential Maint./Repair Residential New Garages TOTAL RESIDENTIAL New Commerclal/Inst. Const. New Industrial Construction Comm./Inst/lnd. Additions Comm./Inst/Ind. Maint./Repa!rs TOTAL COMM./1NST;TIND. Signs - Permanent Sprinklers Retaining Walls Demolitions Fences Others 22~. 000 t '{22,900 ( zzp, Ouu .J zzw_~, oD Q, OI 0 0 - nl 0 o 6' ~ 111.200 I I3,95~1 184,360 176,884 - 33 o79 l' z~, 97 ) 140., 288 112,500 01 o o o- 369,879 441,835 549,528 61"2,, 2.84 0 0 0 0 - 0 0 0 0 3:.474?773 · O 4,047?873 0 0 ~;., ~;32 '0 202, t 87[_.~.. - 3,474,773 . 5;532 4, o47,27;) 2o2,1.87 - 1,81o I 2,0oo lO:,11o 4,'6oo - ll,OUq 1,320t 17.,584 2_, 12Q. o o' 0 o - o 34,8ho 18., o00 64,8.40 0 O 0 0 - o 0 0 o. 12,894 38,160 45,694 71,5.60 3,857,546 485,527. 4,643,155 886,031 11. 12. 13. 14. 15. 16. TOTAL GRAND TOTAL VALUATIONS LUTHERAN HOME April 1, 1996 TO: FROM: SUBJECT: KEN ANDERSON, DIRECTOR OF COMMUNITY DEVELOPMENT; EDA SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; EDA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST VIEW JIM BETTENDORF, HOUSING 14ANAGER ~v-~~ MARCH MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607 TYLER PROPERTY ISSUES: An emergency repair to the first floor air handling unit was performed on March llth. This unit handles all HVAC for the first floor common areas, and offices. Re-inspection for the rental license was completed. All deficiencies were completed except for the replacement of 75 spring hinges for. apartment entry doors. The hinges are on order, and wilt be installed upon receipt. A 45 day extension was given to complete the repairs. Parkview staff are currently beginning the process on two major projects for the year. Bids are being taken for new L~%undry equipment for Parkview North, and for cleaning, sealing and re- striping of the parking lots. These items will be presented for EPA Commissioner approval as both will exceed the $1500 purchasing requirement. OCCUPANCY ISSUES: Parkview North had four vacancies during March, all four were occupied by April 1st. One additional unit vacated April 1st, and notice was received for two vacates on April 30th. Parkview South had one vacancy for March, this unit was occupied by April 1st. Two vacancies occurred April 1st, both of which will be occupied late-April by intra-building relocates, which will create two vacancies for April 30th. m (m < O < z m o O ~3 m A Center for Geriatric Care · Accredited by The Lutheran Church -- Missouri Synod Equal Opportunity Employer K. Anderson S. Barnes EDA Commissioners Crest View Board of Directors April 1~ 1996 -2 OCCUPANCY ISSUES (cont.): January to April 30th Parkview staff will have handled 15 apartment turnovers. The breakdown of reasons for vacates as follows: Nursing Home ........................ · ........ 5 Intra-building Relocates .................... 4 Death ..................................... ..3 Moved in w/family due to Health Reasons ..... 2 Relocation Out of Area ...................... 1 Waiting list totals are as follows: PARKVIEW VILLA NORTH 32 CH Residents 56 Non-residents Pi~RKVIEW VILLA SOUTH 37 CH Residents 11 Non-residents Ten rent re-certifications were completed covering both Parkview North and South for the month of March. Two units are occupied at the Tyler four-plex. Both remaining units will be filled during April. The monthly rent revenues when fully occupied will be $1575, $195/month above projected costs. When units are fully occupied a waiting list will be formed. JB/jeb TO: FROM: DATE: RE: CITY OF COLUMBIA HEIGHTS MAYOR AND CITY COUNCIL ~ /~/// q MARK A. WINSON, ACTING CITY MANAGER APRIL 4, 1996 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF APRIL 8, 1996 1) MONTHLY OPERATIONAL REPORTS Attached please find operational reports from the various departments for the month of March, 1996. 2) ANOKA COUNTY NEIGHBORHOOD CENTER Attached please find a copy of the press release issued by Anoka County announcing establishment of the Southern Anoka County Neighborhood Center. The Center will provide services to families and children. The Center will be staffed by the County's Child Protection, Children's Mental Health, Corrections, Public Health Nursing, Income Maintenance and Volunteer Departments. It is anticipated that the Center will be located in the Fridley Community Center, 6086 7th Street in Fridley. A major consideration in locating this Center in southern Anoka County was the involvement of the Southern Anoka County Community Consortium of which the City is a member. 3) WATER TOWER REHABILITATION Work has started on this project to repair and paint the water tower. The tower will be shrouded during the blasting and painting operations to reduce fugitive dust and paint overspray. The tower paint does not contain lead. 4) STATE SENATE PROPOSED PROPERTY TAX FREEZE The 1996 session of the Minnesota Legislature was recessed on April 3. The proposed property tax freeze was not enacted. It will no doubt be brought back in the 1997 session. 5) DEPT. OF TRADE AND ECONOMIC DEVELOPMENT FUNDING BILL The funding bill for the Dept. Of Trade and Economic Development was enacted by the Legislature and it is anticipated that the Governor will sign it. This bill includes the funds for the grant and loan on the Medtronic Expansion here in Columbia Heights. 6) HILLTOP SEWER USE AGREEMENT The City has received word that the Hilltop City Council has approved the sewer use agreement. As the City's legal consul has not received the executed agreement as of Thursday, 4/4/96, it has not been included in the agenda. If the agreement is received and reviewed by consul by time of the Council meeting on Monday, 4/8/96, the staff will request that approval of the agreement be added to the agenda if appropriate. 7) OIL DISTRIBUTOR Public Works has procured a new lid for the oil distributor, which will make it legal for pickup of tack oil. Staff will continue to research the availability of used distributors. CITY MANAGER'S REPORT FOR CITY COUNCIL MEETING OF APRIL ~ 1996 Page 2 8) BRUSH CLEANUP The Public Works staff has completed a minimum of two rounds of brash cleanup in all street and alley right of ways. An extremely large volume of brush has been picked up. Public Works will be providing a pile of free chips in the Huset Park parking lot off Jefferson Avenue for the convenience of the residents. The City's Solid waste hauler will continue to brush clean up in accordance with the City's agreement with them. 9) LIBRARY CLOSURE As a reminder, the Library will be closed on April 10th and a portion of the day on April llth to facilitate the conversion of the library computer system. 10) LYNDE INVESTMENT RENTAL LICENSES The first payment on the licence inspection fees has been made. 11) GREATER MINNEAPOLIS METROPOLITAN HOUSING CORPORATION A meeting was held with the GMMHC staff on April 3 on preliminary discussions on how the services of this organization could be extended to residents of Columbia Heights. As you will recall, this group offers free advice on home remodeling, financing alternatives, etc. amongst other services. They have been invited to provide information at the "housing fair" in conjunction with Heights Pride. As further details are worked out on how these services can be provided to local residents, information will be provided to the Council and EDA. 12) LOAD RESTRICTIONS Load restrictions went into effect on March 20. The official notice will be published in the April 11 issue of the Focus. A copy of the notice is attached for your information. 13) ANOKA COUNTY FIRST TIME HOME BUYERS PROGRAM Attached is a copy of information form the County on a county wide First Time Home Buyers Program. The program does not include Columbia Heights, Fridley or the City of Anoka, as these communities have their own programs. 14) H.E.R.C. WATER MAIN CLEANING SERVICES Public Works. staff met with representatives of H.E.R.C., a firm out of Phoenix, on their process for water main cleaning. The process involves little or no excaVation, rakes a relatively short period of time to complete (approx. 9-10 horns) and has been used successfully in other parts of the nation. H.E.R.C. is proposing to do a demoustrafion project of their process here in Columbia Heights. They will be providing a proposal to do a section of line at reduced cost to show how well the process can work. Staff will provide more information as it becomes available. CITY OF COLUMBIA HEIGHTS DATE: APRIL 2, 1996 TO: FROM: MARK WINSON ACTING CITY MANAGER WILLIAM ELRI~ FINANCE DIRECTOR OPERATIONAL REPORT MARCH 1996 DEPARTMENTAL GOALS: 1995 Audit: All in-house work for the 1995 audit is completed. City Finance department staff have completed the Comprehensive Annual Financial Report, and a discussion copy of this has been distributed to the City Council. It is anticipated that the auditors will be complete with the review of this report and have a final document ready for distribution to the City on or about the first part of May. 1997 Budget Process: The 1997 Budget Preparation Manual has been completed and is scheduled for distribution to Department and Division Heads on April 1, 1996. ISSUES, CONCERNS AND PROBLEMS: IMPORTANT CONTINUING PROBLEM City Telephone Equipmont: The telephone room that houses all of the City's telephone switching equipment is located directly under the Police Department garage. Over the years the floor in the garage has deteriorated significantly. With this deterioration, it was recently discovered that the water that melts offthe police cars in the garage runs through the cracks in the garage floor and drips into the phone room below the garage. As there are several locations where the water drips into the phone room and these locations appear to vary from time to time, it is virtually impossible to protect the phone equipment. Currently, the Police Department has reduced usage of the garage; however, if the floor in the garage is not repaired, the City hms the risk of significant damage to telephone equipment that could easily amount to far more than the cost of repairing the garage floor. WE:dn:ace 96O402O3 COLUMBIA HEIGHTS PUBLIC LIBRARY 820 - 40th AVEMUE H. E. COLUMBIA HEIGHTS, MM 55421-2998 PHONE: (612) 782-2805. FAX: (612) 782-2804 II. III. TO: FROM: CITY OF COLUMBIA HEIGHTS Mark Winson, Acting City Manager M. Rebecca Loader, Library Director~~ SUBJECT: March operational report DATE: March 29, 1996 Significant Accomplishments A. The Board met on 3/4 with four members present.~ B. The Friends met on 3/4 with six members present. C. Eight sessions of preschool storytime were held in March with a total attendance of 228. D. Senior Citizen Time drew 14 people on 3/13. E. Three Family Night programs were held in March: 3/11 ("Kids and Chemistry"--103), 3/18 ("Scavenger Hunt"--58), and 3/25 ("Tall Tales"--17). These programs were very well received.~ Departmental Goals A. The library collected canned goods for Minnesota Food Share Month. B. One page review class was held on customer service. C. Adam Burgi was hired as the library's new choreperson~ D. Marsha and Becky went to Bookmen to buy paperbacks. E. Marilyn Gray was trained as a suprevisor substitute. F. The router and frame relay hardware was delivered on 3/13. ~A test terminal was connected on 3/13, and on 3/18 the rest of the change-over was completed. The upgrade on the mainframe is scheduled for 4/10-4/11. G. Mary placed a library-related display in the case at City Hall on 3/29. H. Jeanine participated in a cable shoot on 3/26. I. Jeanine participated' in an Information Management meeting on 3/14. J. Plans were made for the library's open house on 5/16, as part of Heights Pride. Issues and Problems A. B. The roof leaked on 3/11. Central Roofing responded on 3/18. Repairs were made. On 3/21 the police had to be called to remove some children from the roof of the library. FEBRUARY Circulation 1995 1996 LIBGIS 1995 1996 Adult 6147 6165 Reference 2386 2960 Juvenile 5411 5316 Dir.A 318 898 11558' 11481 Dir.B 75 86 Work days 23 24 Work days 23 24 ISOYINKL recycled paper Columbia Heights Fire Department To: From: Subject: Date: Mark Winson, Acting City Manager Charles Kewatt, Fire Chief Operation Report April 3, 1996 Operation Report March 1996 A. Significant Accomplishments Emergency Medical Calls - 103 Fire or Good Intent Calls - 44 Classification of Alarms Still Alarms - 132 Company Alarms - 8 General Alarms - 7 Total Calls for the Month - 147 Number of Total Calls Billed to Hilltop - 6 Training 249 Hours Station-Duty (paid-on-call personnel) 324 Hours Training (all personnel) 24 Hours - Long Hot Summer Conference (2 members) Structure Fires with Property Loss - 2 Mar 16 5015-6th Street NE ..... Garage ........ $8,000.. Fuel Spill Mar 29 4641 Tyler Street NE .... Apartment ..... $7,000.. Undetermined Mutual Aid Given - 0 B. Status of Department Goals 1. No report. C. Issues or Problems 1. No report. CWK:cf 96-70 TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Mark Winson, Acting City Manager Randy Quale, Recreation Director f~. Operational Report, March 1 - 31, 1996 April 4, 1996 Administration (Report compiled by Randy Quale) The Park and Recreation needs assessment and opinion survey results are currently being entered into a data analysis computer program. It is hoped to have preliminary survey results compiled by the April Park and Recreation Commission meeting. Volunteered time at the Boosters youth state basketball tournaments over the weekend of March 8 - 10. The Boosters did an outstanding job running the tournaments and they made a profit of over $8,000.00. Recreation staff meetings were held on March 12 and 26. Attended the following meetings in March: i. ii. 111. iv. V. vi. Vlll. ix. Heights Pride meetings on March 13 and 27. Values 1st youth sub-committee meeting on March 14. The "Adopt-a-Park" program was approved and it will kick-off on May 18 as part of the Heights Pride celebration. The next youth sub-committee meeting will be held on May 9 at 5:30 p.m. at Murzyn Hall. East River Hockey Association's annual meeting on March 18. Attended a meeting concerning the future of Columbia Arena on March 19. Columbia Heights Athletic Boosters meeting on March 20. Minnesota Recreation and Park Association (MRPA) 1996 conference committee on March 21 in Duluth. Area parks and recreation directors on March 22 in Blaine. Park and Recreation Commission meeting (with an extensive agenda) on March 27. Values First committee meeting on March 28. Recreation Department Operational Report - March 1 - 31, 1996 Page - 2 The 1996 spring/summer Heights Happenings city newsletter/Recreation brochure was mailed to our residents on March 15. Special recognition should go out to Janice McGhee-Fetzer for her outstanding work on compiling the newsletter (I think it looks terrific !) Taped Recreation portion of the City cable program on March 26. Recreation (Report compiled by Monica Nybeck) 1. We had the Easter Egg Hunt on Saturday, March 30 at Huset Park. We had approximately 300 kids and 400 adults. Everyone seemed happy with the event. Spring gymnastics began April 2, most all classes were filled. Met with the MRPA Playground Workshop Committee to plan a June 6 summer workshop for playground leaders. Met with the Metro Area Recreators - NE (M.A.R.S. - NE) to plan a few summer events together. Working on the Rehab fair for Heights Pride. Athletics (Report compiled by John Herbert) 2. 3. 4. 5. 6. Boys Junior Hylander basketball teams ended season. Registration began for all adult softball teams. Indoor soccer clinic ended for 22 1st & 2nd graders. Four boys and three girls spring AAU basketball teams began practice. Comprehensive inventory of equipment and clothing was initiated. Registration began for traveling boys baseball and girls fast-pitch teams began. boys and four girls teams will be formed. Three Seniors, (Report compiled by Karen Moeller) 1. Three seniors and the Senior Coordinator have been participating in a Reading Night at our local McDonald's Restaurant on Tuesday evenings. Recreation Department Operational Report - March 1 - 31, 1996 Page - 3 7. 8. 9. 10. 80 seniors participated in a trip to the Chanhassen Dinner Theatre on March 6 and saw "Crazy for You". 34 seniors participated in a Refresher Defensive Driving course on March 14. 78 seniors attended an "Irish Shindig" party in the senior center on March 15. The Senior Coordinator attended a Celebrate Heights Pride meeting and a Safety Camp meeting on March 20. 71 seniors came to the senior center for the movie "Babe" on March 22. 42 seniors participated in a trip to the Fanny Hill Dinner Theatre on March 27. The seniors collected 186 lbs. of food to contribute to SACA food shelf. 36 seniors filled and bagged 2,000 Easter eggs used for the youth Easter egg hunt. 20 seniors utilized our free income tax assistance on March 12 and 26. 0 John P. Murz3rn Hall (Report compiled by Randy Quale) In 1996, thirty-one out of fifty-two Fridays and fifty-one out of fifty-two Saturdays are booked. In 1997, two out of fifty-two Fridays and twenty-four out of fifty-two (52) Saturdays are booked. Maintenance staff meeting was held on March 12. Updated staff manuals with expanded equipment usage instructions handed out to all staff. Steps are being taken to come into compliance with the new state boiler inspection regulations. RQ/rq Admin: OpRpt96.Mar CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: MARl( A. WlNSON ACTING CITY MANAGER KATHYJEAN K. YOUNG. ]~J ASSISTANT CITY ENGINEER SUBJECT: OPERATIONAL REPORT - MARCH DATE: APRIL 2, 1996 SIGNIFICANT ACCOMPLISHMENTS General Responded to 61 Gopher State One-Call requests. Four (4) street lights were replaced on 40th Avenue between Washington and University. Tree inspectors completed the required recertification training. Assembled a display case for the Library. Parks LaBelle Pond Bank Stabilization Project - Dead and hazardous trees were removed from the east bank and the south bank. Work was contracted to Bluemel's Tree Service. Warminghouses were cleaned and painted. Received delivery of one new 3/4 ton Ford Pickup to replace #206. Finished remodeling Assistant City Engineer's Office. Picked litter and debris in the parks as weather permitted. Tim Lund received pool maintenance certification. Repaired playground equipment. Ordered supplies needed for summer. Removed fencing from Keyes' sliding hill. Removed snow and ice from sidewalks as needed. s&w. Received delivery of one new Ford chassis (replaces #149) for use with rodding machine. Received delivery of one new Ford van to replace #117. Transferred the drill rig from #155 (going to auction) to #136. Thawed frozen catch basins. Repaired broken watermain at 41st & Cleveland. Jetted sanitary sewer on 38th Ave. from 3rd St. to 2 1/2 St. Prepared water tower for painting. Operational Report - March April 2, 1996 Page 2 Repaired broken watermain at 4721 Upland Crest. Unplugged 24" storm line located at Argonne and Stinson. Repaired station alarm system at water tower, Pump Station #2 and Argonne Lift Station. Repaired broken watermain at 4607 Tyler. Unplugged sanitary sewer at 51 st Court. Completed monthly meter readings. Completed monthly sanitary sewer MH check. Responded to 27 Gopher State One-Call requests. Installed 3 new water meters. Completed weekly water samples as required. Shut off 51 delinquent accounts. Mark Baker was discharged from employment. Mixed salt sand three times. Plowed snow City-wide two times. Steam cleaned loaders and dump trucks. Sanded streets five times. Trimmed hanging branches from Blvd. trees City-wide. Completed the second round of chipping limbs on the boulevards. All of the boulevards have been cleared of limbs twice. The alleys have been cleared once. Cleaned MSC floor twice. Repaired potholes City-wide as needed. Hauled snow from City lots. Opened plugged catch basins City-wide. Engineering Continued work on several projects as follows: Mill Street Municipal Service Center window installation Sidewalk and retaining walls at 44th Ave. Zone 1 Street Rehabilitation Program Alley construction - 37th Ave. to 38th Ave. west of Quincy St. M.S.A.S. Overlays Misc. concrete project. Project administration Miscellaneous permits, surveys, computer input, drafting, filing and training Seminars KKY:jb 96-155 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members Thomas M. Johnson, Chief of Polic~ Operational Report, March, 1996 April 1, 1996 I. Events/Accomplishments We received 25 completed survey forms from the Heights Highpoints newsletter. A copy of the survey results is attached. Overall, the results--though few--were very good. I have shared this information with each of the members of the department and we will be working on areas identified. Bo During the month we had an in-service training on handcuffs and takedowns. This training was presented in-house and instructed by Officer Pat Nelson. In the near future we will develop some minimum performance objectives to use with this training. Overall, the training was excellent and very well received. Sergeant Roddy and I appeared on Officer Nightingale's cable T.V. program. We talked about crime in Columbia Heights and Hilltop, and we discussed community policing and summer initiatives. I attended a press conference at the state capitol reference permits to carry handguns. A bill had passed the House of Representatives and was being considered by the Senate which would allow people to obtain permits to carry and take away the discretion of the chiefs of police as to whether or not the permit is justified by state law. I feel the law is excellent the way it is, and I think that with our help, it was decided not to change the law. I will continue to monitor this law in the future. During the month each of our officers completed training with the new MP-5 carbines. The carbines are being mounted in the new squads, and one is currently in the sergeants' vehicle. I was very impressed with the training and the weapon. Officers Nelson and Wiborg did an excellent job in training our members. Mayor Sturdevant and I interviewed each of the candidates on the eligibility list, and background investigations are being conducted at this time. We hope to be able to offer a position in a week or so. Each officer completed the gamma shoot at Anoka City range during the month. This is excellent training in lifelike situations. If any of you would like to go through this training some day, please let me know and I will arrange it. Mayor and City Council Page 2 April 1, 1996 Ho We are preparing for Heights Pride Week. We will be involved in the tours of City Hall and the Police Department, a bike rodeo, and something new this year--"Tour Da Heights"--which is a bike tide around the outskirts of our city. The event is being planned by Officer Bartlett, who is doing a great job! We are looking forward to this event. Rumor has it the Police Chief and Captain will be tiding bikes in the "Tour Da Heights." II. Projects/Goals The review committee, of which I am a part, is continuing to review the licensing ordinance and we are making good progress. At the present time we are reviewing second hand stores, peddlers, and pawn brokers. I have revised a skateboarding ordinance that was presented some time back, and I have developed a spray paint ordinance that prohibits possession by minors. The City Attorney is reviewing these, and they are to be reviewed at a work session in the near future. We are also considering a loud radio ordinance for the built-in boom boxes in cars which we are experiencing on the streets. During the month a New Brighton squad was brought to Columbia Heights in order for the Council to get a first-hand look at what laptop computers can do. I think everyone was very impressed, and we are looking into costs at this tim. The most difficult part will be the link between the laptop and the MDT. We are working with a company on the East coast--PSSI-to which Motorola referred us. They assure us they will have costs in the near future. III. Issues/Problems A. Nothing to report at this time. At the time of this report, the statistical information for the month of March is not complete. will be forwarded as soon as it is complete. TMJ:mld 96-134 Attachment COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: All Police Department Members Thomas M. Johnson, Chief of PoliceC>~ Results of Survey Sent Out With January Heights Highlights March 14, 1996 Of the surveys sent out with the Heights Highlights newsletter, 25 were returned to me. What follows is a summary of the information obtained from the surveys: Programs offered by Columbia Heights Police you have used or in which you are involved: D.A.R.E. was noted 8 times G.R.E.A.T. was noted 4 times School liaison was noted 4 times Neighborhood Crime Watch was noted 12 times Traffic speed monitor was noted 3 times Other: noted once Programs you feel should be started or expanded: G.R.E.A.T. was noted 5 times Crime Free Multi-housing was noted 5 times McGruff program was noted 6 times D.A.R.E. was noted 9 times School Liaison program was noted 9 times Neighborhood Crime watch was noted 9 times Traffic speed monitor was noted 8 times Areas of suggested change: Watch parks closer. Lots of kids at Keyes Park by warming house. Female attendant was all alone. More use of traffic speed monitor. Expand D.A.R.E. and G.R.E.A.T. programs into Middle School and High School. Develop noise ordinance for loud car radios. Police Department Members Page 2 March 14, 1996 Areas of concern: Narcotics problem in the city. Speeding by high school. Cars speeding on 45th Avenue between University and Jefferson. People not stopping for bus arm 45th Avenue and 6th Street. Safety in our parks. Cars parked in fire lanes at Rainbow Foods. Continue additional patrol in Sheffield area. Selling of cigarettes to minors 40th and 5th Street. Failure to stop, 44th and Reservoir, 40th and Arthur. Speeders on Arthur Street. Speeders on Washington Street, 53rd to 54th. Alley 44th to 45th block of Central, lots of fast cars; would like to see "Slow Children" sign. Loud radios in cars. Speeders on Reservoir Boulevard. Problems with kid fights and disorderly conduct at Keyes Park. Teens smoking, at "hot spot" still sell to kids, 50th and University. New areas or programs in which we should involved: Officer on Narcotic Drug Task Force. Get involved with the Zone. Of 12,212 surveys that were sent to homes in Columbia Heights and Hilltop, 25 were completed and returned. TMJ:mld 96-107 COUNTY OF ANOKA Office of Governmental Services Division GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota (612) 323-5680 March 26, 1996 55303-2265 Contact: Anoka County Commissioner Jim Kordiak, 788-9651 FOR IMMEDIATE RELEASE NEIGHBORHOOD CENTER COMBINES COUNTY HUMAN SERVICES AND COMMUNITY PROGRAMS: NEW TREND IN GOVERNING The Anoka County Board of CommisSioners Tuesday approved the concept of the Southern Anoka County Neighborhood Center and authorized staff to begin negotiating with the Fridley School District for space in the Fridley'Community Center located at 6086 7th * '* · '"':'~ i'~¥'~'-: *:i";,' ':,'i: -::' '....t.*: ~'~":?"-'"' ;' :~-i.'.. '~'*?,;;* ~-**-*~ ?.-.* ...... ~..:~ Street NE. .* ': ":i ",: * ".'~:';;** :-.,,,.* '*.,.;_, ; ,-,,~.* :** :.* .,: , .,. ~.., .. -... ..... .. -. . ._~, . The goal of the center is t° Pr0~ide s'~rVi~es~ i° families *:a~a*'~hiia'renthroUgh .... ~;"; '~' "~'* ": **'~ *"" **-' i J, " ** .: , ' .* .'-' , .. interagency cooperation and community involvement, according to Anoka county Commissioner Jim Kordiak, a member of the county's HUman Services Committee. "This is an example of the new trend in governing where emphasis is placed on cooperation within and between government units and building services that are responsive tO local needs" Kordiak said. The Neighborhood Center will include county staff from Child Protection, Children's Mental Health, Corrections, Public Health Nursing, Income Maintenance and Volunteer Services. These activities will be coordinated with the local school districts, the cities of Columbia Heights, Hilltop and Fridley, and the community Programs aVailable at the center. Existing programs include Early 'ChildhOod Educatior~i seni°r P~0gra~s,~ community Education, Adult Basic Education, After School Child Care, and Youth Programs. - more - FAX: 323-5682 Affirmative Action/.~,? Opportuni~ Employer TDD/"I'TY: 323-5289 Neighborhood Center- Add One The county worked cooperatively with the Southern Anoka County Community Consortium (SACCC)to develop the Neighborhood Center and select the Fridley Community Center as a possible location. SACCC, a grassroots consortium of local governments, took an active role in encouraging the development and placement of this new and innovative program in southern Anoka County, according Anoka County Commissioner Paul McCarron, a member of SACCC. "One of SACCC's goals is for the community to focus more on prevention, and that requires teamwork and new ways of doing business," McCarron said. The primary focus of the Southern Anoka County Neighborhood Center is to collaborate with schools, police and other community organizations. The team of Anoka County staff and Community volunteers will partner with local agencies to provide accessible services which are responsive to family and individual needs, Kordiak said. The county sees many benefits to this model such as eliminating duplication of services, promoting community resources, providing a family-centered approach at one location, and enhancing relationships between agencies/resources. "If this works in the southern part of the county, we may duplicate it in other parts of the county," Kordiak said. The southern part of the county was selected for this first effort based on the distance from the Government Center and the Human Services Division, the population density, and the strong community involvement shown in SACCC, Kordiak said. Negotiations on space will begin immediately with a proposal for the county board's review expected within approximately two months. - 30 - JB:pd CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: MARK A. WINS ON ACTING CITY MANAGER I~THYJEAN K. YOUNO g-~ ASSISTANT CITY ENGINEER LOAD RESTRICTIONS MARCH 29, 1996 Load restrictions in the metropolitan zone (including Columbia Heights) went into effect on Wednesday, March 20, 1996. The attached notice should be included in your Manager's Report to the City Council as an informational item. The notice will be published in the Focus on April 11, 1996. KKY:jb 95-153 Attachment NOTICE OF LOAD LIMITS The City Council of the City of Columbia Heights has declared load restrictions on streets under the jurisdiction of the City. Load restrictions will commence on the 20th . day of March , 1996, and continue until the load restrictions on the State Trunk Highways in the seven county metropolitan area are terminated. No vehicle shall be driven or operated upon any street or public highway in the City where the weight of such a vehicle exceeds: 4 TON PER AXLE This weight restriction shall not apply on streets designated as Municipal State Aid (M.S.A.). streets, the weight of any vehicle shall not exceed: Exceptions are as follows: 1. 7 TON PER AXLE The special permits are issued by the City Engineer on a case-by-case basis. Engineer's Office for further information or permits. On M.S.A. Church buses, school buses, other public transportation vehicles and garbage trucks 'are exempt from such restrictions. Special permits may be issued by the City Engineer for vehicular weight on any street not to exceed: 5 TON PER AXLE The above special permit may be extended on Municipal State Aid Streets to: 9 TON PER AXLE State and County roads are under the jurisdiction of the respective agencies. Questions regarding vehicular travel on these roads should be referred to that agency. Please contact the Assistant City 637 ~ 38th Avenue N.E. Columbia Heights, MN 55421 Address: Phone: 782-2883 ANOKA COUNTY HOUSING AND REDEVELOPMENT AUTHORITY Paul McCarron, Chairman Dennis D. Berg Dan Erhart Donald H. Findell Margaret Langfeld, Vice Chair Dave McCauley Dick Lang TO: SUBJECT: Anoka County Cities and Townships First Time Homebuyers Program March 28, 1996 I am pleased to report to you that the Anoka County Housing and Redevelopment Authority has joined in the Minnesota Housing Finance Authority's (MHFA) First Time Homebuyers Program. MHFA has authorized $4,423,606 in state bond proceeds to be used in all of the cities and townships in the county except Anoka, Columbia Heights and Fridley - who are participating on their own. The program is available fOr families with an adjusted household income under $43,650 to buy an existing home: with a purchase price under $95;000-located .in any Anoka County community except Anoka, Columbia Heights and .Fridley., This. is a program which has not been generally available in our county in :the past. and~we..are vow excited about this new tool to help young families from our county purchase housing in?,this area~ :.. ~--:: The announcement to the public of the availability of this program will officially be made by MHFA in the near future when the bonding process is complete. When that has happened, we will send notice to you with details of the program.. We hope that you will be able to notify your local residents through your community newsletters. The Anoka County HRA will not be directly involved in the administration of the program. Lenders authorized by MHFA will handle all aspects of the program for the home purchaser. A number of local lending institutions in our communities are included on the enclosed list of authorized lenders. Questions about the program can be directed to the lenders or to Alyce Osborn, Anok~ County Communi.~, Development Manager, 323-5709. Enclosure cc:. AnQka. County :HRA ..T. rustees Tim Yantos, A:CHRA Executive Director . , .'Tom: Durand, .Division Manager,: Governmental Services , .. - '. TelePhone: (612) 323-5680; Fax: 323-5682; TDD/T]'Y: 323-5289 Sincerely, Paul McCarron, Chair Anoka County Housing and Redevelopment Authority Government Center, Administration Office, 2100 3rd Avenue, Anoka, MN 55303-2265 MINNESOTA MORTGAGE PROGRAM LENDER LIST (ANOKA COUNTY COMMUNITIES) Marquette Bank Coon Rapids 1308 Coon Rapids Blvd. Coon Rapids, MN 55433 755-3333 Bell Mortgage 9445 East River Road Coon Rapids, MN 55433 767-1880 Chemical Bank 199 Coon Rapids Blvd., Suite 202 Coon Rapids, MN 55433 Family Mortgage 2853 Northdale Blvd. Coon Rapids, MN 55433 755-9022 FBS Mortgage Corporation 200 Coon Rapids Blvd., Suite 200 Coon Rapids, MN 55433 786-0466 First Edina Mortgage 11465 Robinson Drive Coon Rapids, MN 55433 754-4752 Heigl Mortgage 1635 Coon Rapids Blvd. Coon Rapids, MN 55433 757-2700 Metmor Financial, Inc. 199 Coon Rapids Blvd., Suite 302 Coon Rapids, MN 55433 786-1700 First Edina Mortgage 710 East River Road Anoka MN 55303 Norwest Mortgage 2015 - 3rd Avenue Anoka, MN 55303 422-7611 Minnesota Guaranty Mortgage Corporation 10026 University Avenue NW Coon Rapids, MN 55448 786-6149 Norwest Mortgage, Inc 3200 Main Street Coon Rapids, MN 55433 421-9223 TCF Mortgage Corporation 277 Coon Rapids Blvd., Suite 404 Coon Rapids, MN 55433 786-9446 Norwest Mortgage, Inc. 12120 Aberdeen Street NE Blaine, MN 55434 786-3300 TO: MAYOR & CITY COUNCIL~/~/-~~~J" ' FROM: ACTING CITY MANAGER "~"~ DATE: APRIL 8, 1996 SUBJECT: ADDITIONS TO 4/8/96 AGENDA STAFF REQUESTS THAT THE ATTACHED LIST FOR AUCTION ITEMS BE SUBSTITUTED FOR THE LIST INCLUDED WITH THE AGENDA. THE ATTACHED LIST REMOVES DUPLICATED ITEMS AND CORRECTS MILEAGE ON SOME VEHICLES. ALSO ADDS FOUR PIECES OF OFFICE EQUIPMENT FROM PUBLIC WORKS. STAFF REQUESTS THE ADDITION OF ITEM 7.C.4. THIS ITEM IS APPROVAL OF THE SEWER USAGE AGREEMENT WITH HILLTOP. THE HILLTOP COUNCIL APPROVED THE AGREEMENT LAST WEEK. WE DID NOT RECEIVE THE EXECUTED COPIES UNTIL LATE ON THURSDAY, APRIL 4. THE ATTACHED LIST OF APPROVED RENTAL LICENCES SHOULD BE SUBSTITUTED FOR THE LIST IN THE PACKET AT THE REQUEST OF THE FIRE DEPARTMENT. IT INCLUDES FOUR ADDITIONAL APPROVED LICENSES. ' , ~ ,' ,, ,'r ,, ,' ,' ,,', ~ ~- ' ' "%`: '~ L',' ~",:~'~, .' ' o2 I Unknown "~'" ':20~ "":'~" I O~ Murray '" ~'4 ~ :''~;''~ ' Ob Sears "" :" :'~6 ""':' ":' 07 Columbia '~*';":' '"" :'"' "" O~ Huffy '~0" ' , :~' ': ." , Oe Roadmaster 26,,' 11 Unknown 26t~''"' 12 Huffy Unk Z3 Ohk 13 ~7'''~'<;:''''':' 14 Ral ei gh 26"'" " 15 Free Soirit 26" .-.:::'-:~%'"' 17 Huffy '~ ";; '~6''''~'~:~'~''':;~'':'';¢'':' ' ,, ' 2o Murray 24"~ ........ . . · 21 Huffy 26" 22 Ral ei gh 26" "'! .... ""'; ': ..... ' :'~';:'~" ':?~':':':'"L- · 2~ Hagna "_~ ' 24 Unknown 20,,?~'; :.';' ":'~. "::: "-: 'Unknown. ¢' ':" '..~ 25 26 Huffy ,,:L': ' : "-" ' ' 27 Huffy 26"' -.. .' . '.; .... ~.-. ;:h.':~. :...~': ';-..~.': , , 2. Sears :i8" -, RECOVERED POLICE BICYCLES DESCRIPTION- SERIAL/MODEL Murray 26" Huffy ~ 26" Huffy 26" DEPARTMENT ITEM MIN/BID BUYER # AMT RECEIVED 50 52 34 Holiday 26" ~5 Heut 20" ~ Huffy Unk ~7 Murray Unk ~@ Raleigh 26" 5:2 Released 4o Roadmaster 24" 41 Huffy 20" 42 Murray 21" 4~ Huffy 20" 44 Huffy 26" 45 Hu'ffy '26" 4~ Murray 20" 47 Murray 24" 4S Gi tano 20" 4:2 Magna 16" 50 Murray ,20" 51 Huffy 27" 52 Murray 26" 55 Randor 26" 54 Hosteler 27" I I 55 Murray 24" I 5~ Murray 26" 57 Schwinn 27" 5@ Col umbi a 26" D£PARTH£NT. RECOVER POLICE BICYCLES ' --' ..... .,:~;:~: ...... ,~-:.-.,,~-~..:.i:::~::.]-i;~:,,.:..' ...... ~, .,~ ....... :,¢ .,.. ,... ~..,.~ ........... ; ...... ~'~;~'~,-~'~'~. ,~-~-v'~.. , , .... ~, ~ .... . . ,~ ........... ~,., .,;, ~ .~:~ ..... 2.~ _=~.~,~ ,, 6o Unknown 20" · . . . '. .,:' .'::7~-.. · , .,?>X: i-:i,~¢ ::' ' ' 61 R~le~gh 26" ..; ... .. -,- . ,~T.:.,~,.~..-.. 6~ V~s~ 20" "':':' . 6 ~ Murray 27~ 65 Mossberg 24" 6 6 Hawthorne ghknown 6 7 Skyway 26" ,,-,yUu¢¢''~u~" ' '- ' ""'::' " .... 6 8 6 g Huffy 24" ': "' '/~" 7o Raleigh '26" ' 71 Schwinn 26" ' 72 Huffy 26" 7 5 Magna 20~ 7 ~ ~agna 24" ?' '"' ' ' ' ' . , gna 20" · lVJ~ 7 6...yUu~¢'" ' 2~" ' "" ";' ' ' .. ;~'-., ~.;, - ~.,.. · . . .- - :. 11 Huffy 26" "'" ...........':"~, :" -' :':*';"~ 78 Released 7 9 Col umbi a 20" .. '....-, ~., , · , ...-.:.~g.~,'. ..... ~-....¢ .. 80 Free Spi ri t 26" "" -' ~"~(:~'~ '''~- ' '''~'':~?~''~-:.,-, .'"":'-.. · .':' . . .'.,..: ....: .:::¢~' ',i,~. .~.].:~.].'.'.. 8 ~ Hu¢¢y 20" '" 82 Roadmaster 26" ....... ? :''' ':'::~%' ...... 8 3 Sears 20" ' ' ~ ~,'~ ,. 8q Huffy 26" ' ' '?;~?' ' ' {': "' 8 5 Schwinn 26'-~ ~.:L. '."~:'i7:?. """ ' -',t.?,¢. , :, --. 86 Unknown ,, , ' . .. ..'.;..: :%~'._ . ., 8 7 Schwinn 16" , . ~ , ~ .......... . .,.' ~ ...... £ ...'.:~.., ..~-~b:-~z.~:.~;~..~.~: ~ ~;'~'r ~''-, ,, ,- ,,, , Col umbi a , ,, ~uff~ ~uffv' 20"' Schwinn 26" ' ' ' ..... : ..... i:-' ;~-' ........ ~r- , Roadmaster Raleigh . 10,' :-:" : -..' ...:..:...' ::, ,'.:-~:~ .~.(:::.;::~:- :~ -~s~?'::;~ .:.:~--.'. ' ? . .: :.: ~: ... -~. .... -:, :~:..'.:.'. . ~.' ~:~:~:~.~: . ; ' ' ~ ~ ~.. ~ ' ' ~'~""~' ' :'~ ~:~' ' . , .,...., : ..... ., :.. ,~,',.:<. ..~,~ i -.~-S · ,, , , ',,, ' '. ~<~;. . . .: . .. .Z' - . .................... '..,;~ ,~%.¢..~.'~;~',; ...... ~:6~.:z: ...... ,,, DEPARTMENT · 1 02 I ' Magnum' ' ':' ': :i' i~:~;~24!" - .. I .... ., ., ,,.,,,.,,,,,..,,.-;"-.?::,;..,., ., ...... .. 1 05 Unknown "- .... , , -,:~:,::26>.:;:.--,-: '.-:.¢ '1'.~':" Huffy : '" ".:' .. :::': ~.,;26:":. ..' :'"':' ffy ' 26~ ' t o8 S chwi:nn ' :- 26' .....-.: ?;, ~:..4;~'- .',,¢::7~;;~:;'. .~;>::~?'.: . 1 ce Columbia 26"' 1 ~0 Huffy 16" 1 ~ 1 Unknown "' ' 2b"", . - ..... - ·....,: ,-..;- .,,.;. ~.,~::;~v;.? . .:,-.,.,'~: :.:'-:..:"' :...' . I~ Ross -26" '~ '-" ~:~::~:':': "::';'" .115 Huffy ' 2'6~..i''-: tle Fuji .: .:: .:'. :,,.. .-.~;;t,~?:'.. .. - ¢~:- ~%, '.-~,~4:.. ..- ,'.:" , ,:.~-:~:.,'~??'-.,~.~c~. ~ ;,.,'* '..~¢;.:;i?::i~~. ' i Unknown 120 Huffy 26" L '. '. ?-;:¢ ,i · I .~ '¢ ': ': .~ ¢%' '.,' I~lF- Huffy 24" .... , , .~ , , ' , f I,, '~ ~ ~ III I'llfll"ilI I iii ? Raleigh: "' '" '::.'. 2¢.'~ ': ~:.:' '~. :?()"' ..':, '::-'";: ",'-"' ': "~;': ' ':" ':" ? :. '?~';.~ ':::'-!;~;i;~';'~;' :]?(~?~?'~';' "-- 124 Hu ' ' 24 '- . i~ Released. .. '" 'L' -.. :..,;~, .~:]~!.:?,.~i;;~;i;' ":] ?:.:.:~'.. i~ Free Spirit ' 36'" ' ~""' " ?" ':'"'-"' :: ~ '';':: "?,~:?~.~?~}-. ,:.:'.:?::-~-':-;:". "'~'i:~; ~ ;" ..... 127 Raj ei gh '. 27,,-. 128 ~a~ds 24"' :' '~ '"' ' :'"~' .... : ....... ':: 12~ AMF "; 26"' ' " DEPARTMENT RECOVERED POLICE BICYCEES ITEM DESCRIPTION~' SERIAL/MODEL # MIN/BID BUYER # AMT RECEIVED 1 30 Ral eigh 24" 131 Schwinn 26" ~ 32 Schwinn 26" lm~l Raleigh 1.34 Kent 26" 135 RoadMaster 26" 136 Huffy 26" 137 Murray 16" 138 Unknown 26" 13~) Kent 20 ~40 Huffy 26" 141 Huffy 20" 142 Magna 20" 143 Murray 20"' 144 Magna 26" 145 Schwinn 146 Free Spirit 20" 147 Schwinn 26" 148 Schwinn 24" 14:) Unknown 150 Kent 18" 151 Unknown 26" 152 SchwinAi~ 20" 153 Magna. 16" 154 Free Spirit 26" 155 Donated Bicycles' 56 "" "" 57 "" "" 158 Magna 20" 161 Mu rray 26" ' 67 6g 72 ..... : 7~ 75 7 g 86 :. - '; '.. DEPARTMENT ITEM I" DESCRIPTION '..'.:'i ,SEF~iAL/MODEL~:.'# ?MIN/BID~I. BUYER.},#~[~M~'iRECEIVED .~ 1993 FORD-70~O0 Miles ~ Bearcat Scanner ~- NK Lawn Mower - · ~-- Police Dept TV .... : -' " ' : ..... ":'~': '"~":-'"'~:" ~ ~- Pol i ce Dept Camera .. ~,S Police Pager ~ Police Dept. TV Panasoni ~q~: Misc Clothes ..., .. ",,:?. .~ :.,. :': %?~' ~[;~'- Misc..Clothes , ~B,'5' ~Misc. Bicycle P2rts '" ' .... ':::: ' -'''{ ':' "'" ' ........... .. , , ,, L,,., ~' Misc Tools " :-d.{-~'--,~'~ " -'7 Ear~ng ,, , -,, ,~, ITEM DEPARTMENT POLICE PROPERTY DESCRIPTION Mans Watch VHS Recorder JVC Ampl i fi er SERIAL/MODEL ~ MIN/BID BUYER # AMT RECEIVED Clarian AM FM Radio Blaupunkt CD Player GM Delco Radio Pioneer AM FM Cassette Player Nokia Cel Phone Life Jacket Tm~let Pape~ Mi'sc. Papers Audio Cassette TaPes Misc. Tools Misc Mi c Womans Watch %~]- ' Sunglasses Misc. clOthes Public Works DEPARTMENT ITEM DESCRIPTION 201 Toilet Paper Dispenser 2 02 Toilet Paper Dispenser 203 204 205 2 06 2 07 Toilet Paper Dispenser Box of toilet paper Cloth mop head Cloth mop head Cloth mop head 2 08 Cloth mop, head 2 09 3-Lockers 210 211 ,212 213 214 215 Chair Roller Chair 1987 Echo Blower 1969 Jarl Sickle 1992 Echo Grass Trimme~ 1992 Echo Grass Trimmer SERIAL/MODEL ~ MIN/BID BUYER ~ AMT RECEIVED 29 Z 16 i l~l snapper sower 2 17 1991 Snapper Mower ~0 ~ryers~w plow 2 21 12" Seth Thomas Wall Cio ~_k 22 23 24 ~ f~!.! -.!~~~ 2 27 ~/404 1986 Ford Cro~ Vi ~toria DEPARTMENT Public Works ITEM DESCRIPTION SERIAL/MODEL 230 3-hole punch 251 3-hole punch 252 plastic file holder 255 Magazine/Catalog holder 2 54 Computer disk holder 255 Brown desk sorter (metal 256 Metal book holder 257 Metal desk sorter 2 58 IComputer disk holder 259 IVictor 850 Calculator 2 40 Cobra Cordless Phone 2 41 Draft~'ng Stool 2 42 Off~'ce Chai'r 2 45 Metal Ti~ered In-Basket 2 44 Metal T~ered In~Basket 45 46 47 48 49 50 51 52 54 55 56 57 58 MIN/BID BUYER ~ AMT RECEIVED DEPARTHENT. ITEM DESCRIPTION SERIAL/MODEL # MIN/BID BUYER #1AMT RECEIVED 07 OS O~ 11 12 17 18 20 21 22 25 24 25 26 27 28 __ 29 DEPARTMENT ITEM MIN/BID BUYER # lO 11 12 14 17 18 20 2! 22 25 24 ,. 25 26 27 28 __ 29 AMT RECEIVED ITEM C~ O2 DESCRIPTION SERIAL/MODEL MIN/BID ~UYER ~ ~MT RECEIVED l& 17 18 2O 21 22 25 24 25 26 27 28 29 DEPARTMENT q~ V~ ~, V~, (a, '~..,' ::..: ITEM DESCRIPTION SERIAL/MODEL # MIN/BID BUYER # AMT RECEIVED 51 ' ' ' ' I I &4 b7 &8 7O 71 72 75 74 76 77 78 CITY COUNCIL LETTER Meeting of: April 8, 1996 AGENDA SECTION: ITEMS FOR CONSIDERATION- ORIGINATING DEPARTMENT: CITY MANAGER'S U OTHER BUSINESS CITY MANAGER' S APPROVAL NO:~7 ~ ITEM: APPROVAL OF SEWER USE AGREEMENT WITH BY: MARK WINSON BY: HILLTOP C ~ DATE: 4-8-96 DATE NO: ! ! ~ On April 1, 1996, the Hilltop City Council approved the attached Sewer Use Agreement for the Columbia Heights trunk line serving the southern portion of Hilltop. The agreement provides for the annual determination of the fee to be paid based on the annual estimated or actual flows from Hilltop into the line, and on that portion of the current sewage charges to Columbia Heights residents that covers the cost of maintaining the collection system. Payment is to be made in two equal installments, on July 15 and January 15 of each year. Additionally, the agreement provides for the payment of a lump sum amount of $12,000 by Hilltop to Columbia Heights for usage of the line for the years 1990 through 1995. The agreement contains a default in payment clause which provides for a 15% fee for late payment of the semi-annual installments. Although this agreement has taken a long time to come to fruition, it should be recognized that the agreement was reached without going to trial, and represents a cooperative effort on the part of both cities to solve a tedious problem. Staff recommends the approval of the agreement, contingent on payment of the $12,000 past usage fee. RECOMMENDED MOTION: Move to approve the Sewer Use Agreement with the City of Hilltop, contingent on payment of the past usage fee of $12,000, and to authorize the Mayor and City Manager to enter into the agreement. COUNCIL ACTION: SEWER USE AGREEMF, NT WHEREAS, the City of I-r_dltop (hereinat~er "Hilltop") gains access to metropolitan interceptors owned by the Metropolitan Council, as evidenced by the Conveyance Agreement attached hereto as Exhibit A, for a portion of its sanitary sewer through sanitary sewer lines owned by the City of Columbia Heights (hereinafter "Columbia Heights"); and WI:i~REAS, Columbia Heights is willing to rent those sewer lines which allow access to the above-referenced Metropolitan Council owned line by entering this agreement; and Wl:IF~REAS, Hilltop is willing to pay a user fee for continued access to the above-referenced Metropolitan Council line for disposal of its sewage, which will reflect a fee for ongoing operation, repair and replacement; and WHEREAS, the parties wish to avoid argument over their respective contribution to construction cost, and intend to resolve all past disputes pertaining to past usage, construction and / or claimed interest of any kind by the City of I4_illtop in the sewer and storm sewer lines in the City of Columbia Heights; and Wl:~REAS, this agreement is designed to allow I-rflltop usage of the COlumbia Heights lines so that the fee charges equates to a portion of the fee charged to Columbia Heights residents for · sewer service provided, less those amounts which are attributable to Metropolitan Council charges and other charges not related to provision of service, debt service or capital fund service; and WHEREAS, this agreement is to be effective retroactive to January 1, 1996 if and only if the Metropolitan Council has purchased the above-referenced sewer line pursuant to the Conveyance Agreement; and Wlt'EREAS, the City of I-r_dltop is expressly allowed to dispose of sewage in the line located from its connection with the City of Hilltop on 49th Avenue just east of Jackson Street, then proceeding northerly to 51st Avenue NE, easterly along 51st Avenue NE to Madison Avenue, then proceeding southerly to intersect with the Metropolitan Council interceptor line at 50th Avenue NE (the line commonly known as "Leon's Line"); and ' WHEREAS, a lawsuit was commenced in Nfmnesota District Court, County of Anoka, entitled City of Columbia HeiSts, Plaintiffs, vs. City_ of Hilltop, Defendant and Third Party_ Plaintiff, ys. Metropolitan Council and. Metropolitan Waste Control Commission, Third Party Defendants, Case No.: C6-93-659, (hereinaiier, "Action"), wherein Columbia Heights sought recovery of certain monetary damages and equitable relief allegedly resulting from Hilltop's continued unauthorized use of Columbia Heights' sewer trunk lines and interceptors by depositing sewage into Columbia Heights' lines. The parties to this Agreement desire to resolve said action. NOW, THEREFORE, it is hereby agreed by and between the parties as follows: Receipt/Release Agreement. In consideration for Hilltop's agreement to pay to Columbia Heights the sum of Twelve Thousand and No/100 Dollars ($12,000.00) representing a compromise for the reasonable past rental cost of the City of Columbia Heights sewer line from its connection with the City of I-r_tlltop on 45th Avenue NE at Quincy Street and Jackson Street southerly and westerly to its connection with the Metropolitan Council interceptor line at 45th Avenue NE and 2 1/2 Street (hereinafter the "Southerly line") for the years 1990 - 1995, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Columbia Heights forever releases and discharges Hilltop together with their employees, heirs, administrators, executors, successors and assigns, and indeed all persons and orga_ni?-ations who are or might be liable fi'om any and all claims, demands, rights, and causes of action of any kind of nature whatsoever for all damages which Columbia Heights sustained as a result of the Action, and specifically, (but not by way of limitation) as a result of I-hlltop's use of Columbia Heights' sewer trunk lines and interceptors up to the date of this agreement. In consideration for Columbia Height's agreement to enter into this Sewer Use Agreement, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Iff. dltop forever releases, discharges and otherwisewaives any and all potential claims, rights, demands, causes of action, and interests based upon past contributions or construction in the sewer trunk lines, interceptors and storm lines in the City of Columbia Heights. Columbia HeiSts and IYdltop, (the "Parties") expressly intend and agree that this agreement applies to all claims arising from said Action, including (but not limited to) claims for known, unknown, latent, developed and undeveloped injuries or damages, anticipated and unanticipated consequences, and known and unknown developments of any such injuries and/or damages, and claims as respects the nature and extent and permanency of any such injuries and/or damages. The Parties acknowledge that said sums are paid in compromise and settlement of doubff-ul and disputed claims; that payment thereof shall not be construed as an admission of any liability whatsoever by any of the parties herein released, by whom liability is expressly denied. Use Allowed. I-r_xlltop shall use a sanitary sewage system to dispose of its sanitary sewage in accordance with the terms of this Agreement by placing the same in the sewer lines, which lie in Columbia Heights and connects with Hilltop at 45th and Quincy and the connection commonly known as "Leon's" Connection. If requested by Columbia Heights, Hilltop shall adopt an ordinance governing use of sewers; provided any such ordinance shall not be any more restrictive than the use ordinance in effect in Columbia Heights. Hilltop may dispose of storm water by allowing the same to run into the Columbia Heights storm water drainage system. 2 Fee Formula. Hilltop shall pay a fee to Columbia Heights based upon usage of Columbia Heights lines. The amount to be paid by Hi,top shall be the same per unit charge as being paid by Columbia Heights residenCeS' with adji~st~-~nts set forth herein. (a) Flow Determination. The Metropolitan Council gauges the total sewage flow for Hilltop. That sewage flow is currently estimated at 31 million gallons (hereinafter "MG"). Of that flow, based upon estimates by the Metropolitan Council, 49% goes into lines owned and operated by Columbia Heights. The current flow is thus 15.19 MG. This flow determination is subject to change based upon the Right to Review provisions of Paragraph 5. (b) Percentage of.Rate Determination. The rate to be charged to Hilltop shall be a percentage of the fee charged per unit to Columbia Heights residents. The percentage is determined by taking the total of operating expenses as reflected 'in the Sewer Utility Fund, Statement of Revenues, Expenses and Changes in Retained Earnings, as appears in the annual audit, and deducting fi.om that the Cost of Sales and Services, eight percent (8%) of the distribution expense and Administration. This remainder is then divided by the Total Operating Expenses.. The percentage received fi.om that calculation is the percentage of the Columbia Heights fee to be charged to I-r_flltop) (c) Fee to be Charged The fee shall be determined by multiplying the rate charged to Columbia Heights residents, as expressed in a charges per one hundred cubic fee (hereinatier "CCF") times 1336.9 to convert the charge to a per MG charge. That number will then be multiplied by the Percentage of Rate determined by paragraph (b) above. This number is the charge per MG to be paid by Hilltop. (d) Example. an example of this formula is set forth on the attached Exhibit B. Amount and Time of Payment. The amount to be paid by Hilltop to Columbia Heights shall be determined by multiplying the rate per MG calculated pursuant to paragraph 2 (c) The deduction from Operating Expenses are taken fi.om the Audit for the immediately preceding year end. This agreement uses the year end 1994 Audit (for illustration purposes) and the terms discussed in this note, have the meanings given them in this footnote. The costs of Sales and Service is the amount paid by Columbia Heights to the Metropolitan Council. The Administration is for internal expense for the mailing of bills to Columbia Heights residents. Depreciation is the amount paid into a Capital or other Reserve Fund, dedicated solely, to the repair and replacement of the sanitary sewer system. Distribution is the cost of personnel and equipment to operate the sanitary sewer system. In the event that the Audit categories change in the future Audits of Columbia Heights, the deductions from the operating expenses shall be changed to match the description of the expenses set forth herein, and shall not be governed by the title of the expense entry alone. 3 times the current flow calculated pursuant to paragraph 2 (a). Payment shall be made in equal semiannual installments on or before July 15 and January 15. Right to Review. If either party to this agreement wishes to challenge any portion of the formula set forth above or the cost figures put forward by Columbia Heights, it shall be free to do so at its own expense, with the following conditions: (a) Flow determination. Either party may challenge the amount or percentage of flow that goes into the two lines serving Hilltop by arranging for and paying the cost of flow monitoring. The results of said flow monitoring shall be provided to the other party, along with all supporting documentation. The non-challenging party shall have 30 days to accept the result as presented or to undertake their own flow monitoring. If no action is taken by the non-challenging party within that time period, the flow determination as presented shall be deemed binding on both parties. If the non- challenging party decides to challenge the result, it shall have 45 days within which to complete the monitoring and present the results. If the second monitoring produces a different result, the parties can either agree on a third person to perform a flow study, or can submit the results of the two studies to the Metropolitan Council for binding determination of the amount and/or percentage of flow. Any alteration in the flow determination shall be effective at the beginning of the calendar year following the completion of the final flow study. (b) Fee determination. If Hilltop wishes to challenge the fee claimed by Columbia Heights or the calculations associated with it, Columbia Heights will make available to Hilltop all reasonable requests for records deemed necessary by Hilltop to complete its review within two weeks of the request. In the event Hilltop and Columbia Heights cannot agree on the fee to be charged to Hilltop, the dispute shall be submitted to arbitration before the American Arbitration Association for determination. (c) Capital Improvements Funds. The amount allocated in the Columbia Heights budget for depreciation is to be paid exclusively into Capital Improvement Funds dedicated solely to the repair and replacement of sanitary sewer lines and related equipment. In the event Columbia Heights makes a transfer from its Sanitary Sewer Capital Improvement funds to some other fund for a non-sewer purpose, Hilltop shall be entitled to a deduction from the depreciation portion of Columbia Heights budget when determining the percentage rate. Such transfers are defined as transfers made without an obligation for repayment, and thus do not include temporary transfers or loans. (d) Infiltration Inflow Study/Analysis/Correction. Likewise, the City of Hilltop is not obligated to pay for the cost of any infiltration or inflow study, analysis or correction ¸7. o undertaken by Columbia Heights. Hilltop shall be entitled to see all documents reasonably necessary to dete ~rmi'ne ifmqneyis being spent for any of those purposes. If money is being spent f0~ any of ~os~ purposes, Hilltop shall be entitled to a deduction of said amount from the sanitary sewer budget before determining the percentage rate to be charged to Hilltop. Service to be Provided. Columbia Heights hereby agrees that in consideration for the payment set forth herein, that I-rdltop shall have free and unencumbered sewage disposal into the line that enters Hilltop at 45th and Quincy Street and the connection commonly known as "Leon's" Connection; or, if said lines are not available that it shall make available an alternate line, which drains the same area of I-rtlltop as the above line. Columbia Heights shall maintain all sewer lines owned by Columbia Heights, as necessary to assure that all users which drain into said line shall have continuous sewage disposal to an Metropolitan Council interceptor. All maintenance and repair expense necessary to provide such uninterrupted service is the sole responsibility of Columbia Heights; Notice and Termination. Hilltop shall have the right to terminate this agreement at any time, provided that I-rdltop has an alternate method for sewage disposal in place at that time. The termination shall take effect nine (9) months after written notice is given by Hilltop of its intention to terminate the Agreement. In the event of termination, all obligations of Hilltop to make payment to Columbia Heights shall cease upon the effective date of the termination, provided that Hilltop has an alternate method for sewage disposal in place at the time of effective termination and utilizes said alternate method for sewage disposal. Term. This agreement shall be in effect for ten (10) years from January 1, 1996 and shall be renewable by Hilltop for two (2) additional five (5) year terms following the initial term. I-rilltop must give written notice of its intention to renew the agreement six (6) months prior to the end of the initial or renewal term. Following the initial terms Columbia Heights agrees to enter good faith negotiations with Hilltop concerning extension of this agreement if requested by I-ralltop. Any such request shall be made at least 1 year prior to termination date of this agreement. This Agreement shall automatically renew should Hilltop fail to have an alternative method of disposal in place. Default in Payment. The making of Payments when due shall be considered the essence of this Agreement. Columbia Heights shall be entitled to a Confession of Judgment to be entered in the Anoka County District Court against the City of Hilltop in the event of default in payment, with the default continuing for a period of thirty (30) days after written notice by Columbia Heights. The amount of the Confession of Judgment shall be either the amount of the late payment plus a fifteen (15) percent penalty or the amount ofTen Thousand Dollars and No/100 ($10,000) Dollars, whichever is less. Columbia Heights shall not be entitled to a Confession of Judgment if, within the thirty (30) days, Hilltop disputes that the claimed payment is due and initiates an arbitration proceeding under the terms of this Agreement. The Confession of Judgment document is attached as Exhibit C. 5 10. 11. Special Assessments. Columbia Heights shall be allowed to use the provisions of Minn. Stat. Chapter 429 to levy assessments for sanitary sewer improvements only, in accordance with all procedures found in lVFmrr Stat. Chapter 429 against those properties within Hilltop which are benefitted by the proposed improvement. Any such proposed assessment shall be preceded by ten (10) months notice to the City of Hilltop. The assessment district for any special assessment includes all properties serviced by the sanitary sewer for which the assessment is made. In the event that Hilltop terminates this Agreement prior to the assessment levied against property within Hilltop, Columbia Heights shall lose all right to assess property within Hilltop. Contingency Provision. This agreement is contingent upon Columbia Heights and the Metropolitan Council executing the agreement attached as Exhibit A and transferring the sewer interceptor referenced therein. WHEREFORE, the parties have agreed to the foregoing terms. Dated: THE CITY OF COLUMBIA HEIGHTS Dated: q- I - qO THE CITY OF HILLTOP BY: Mayor BY: Clerk Mayor BY: ~ Clerk CONVEYANCE AGP,.EE~ This Agreement is made and entered into by and between the Metropolitan Council (hereinafter called the "Council") and the City of Columbia Heights (hereinafter called the 'Municipality"), each acting by and through its duly authorized officers. THE ABOVE-NAMED PARTIES hereby agree as follows: Section 1. KECITALS. a. The Council on September 28, 1989 approved the former Metropolitan Waste Control Commission's (hereinafter called the "MWCC") 1990 - 2010 Implementation Plan which identified a Columbia Heights trunk sewer as a facility to be acquired for use as a metropolitan interceptor. b. In 1993, the MWCC, by Resolution No. 95-140, determined to assume the ownership of the interceptor and necessary appurtenances thereto described in Section 2 hereof and owned and operated by the Municipality, and authorized entry into an agreement with the City of Columbia Heights for the acquisition of the Columbia Heights Trunk Sewer as a metropolitan interceptor. c. Pursuant to Minnesota Laws, Chapter 628, Article 2, {}4, the MWCC was abolished effective July 1, 1994 and its duties and responsibilities transferred to the Council. The Council is the successor entity to the MWCC with respect to all the MWCC's property, interests, obligations, and rules. d. Minnesota Statutes {}473.511 authorizes the Council, at any time after January 1, 1970, to assume ownership of and require any local government unit to transfer to it, any existing interceptors or treatment works needed to implement the Council's comprehensive plan for the collection, treatment and disposal of sewage in the metropolitan area. Section 2. TRANSFER OF INTERCEPTOR. The Municipality will transfer to the Council by quit claim deed or other appropriate instruments of conveyance, effective as of January 1, 1996 and in a form satisfactory to the Council, all of its fight, title and interest in and to the interceptor and all necessary appurtenances thereto described on Exhibit A attached hereto and made a pan hereof, and any permits, licenses, easements, and other property rights which it has and which are necessary for the location, access to, operation and repair of such interceptor All property, real and personal described in Exhibit A attached hereto is hereinaiSer referred to as the 'Interceptor'. The Interceptor to be acquked is shown diagrammatically as Line 1 in the map attached as part of Exhibit A. Promptly after the transfer of the Interceptor, the Municipality will also provide the Council will copies of any as-built and/or record drawings of the Interceptor which it may have in its possession or access to. Such as-built and/or record drawings will be provided to the Council in both paper form and, if available to the municipality, electronic form. The parties to this agreement acknowledge and agree that, to the best oftheir knowledge, the Interceptor is located completely within Municipality right-of-way and that it is not located on any public or private property. The MUniciPality gra~s the Council the right to operate and maintain the Interceptor in Municipal right of way. If in the future it is determined that the Interceptor is located on public or private property either through fee ownership, easement, permit or other authorization, the Municipality agrees that it will promptly transfer such property right to the Council for the purposes of purposes of operating and maintaining the Interceptor. Section 3. CONDITION OF INTERCEPTOR. The Municipality will convey and Council agrees to accept the Interceptor in nas is" condition, i.e., the condition the Interceptor is in as of the effective date of this Agreement. All costs for repairs to the Interceptor a~er January 1, 1996 will be the responsibility of and borne by the Council unless reconveyed to the Municipality pursuant to Section 7. Section 4. FINANCING OF CAPITAL COSTS. Effective January 1, 1996 the Council will acquire the Interceptor from Municipality for the price of $330,413.72. The Council will pay to the Municipality the above amount for the Interceptor in equal annual installments over a period offu~een(15) years at 4% interest in accordance with the Schedule attached hereto and made a part hereof as Exhibit B. In accordance with the Schedule attached as Exhibit B, the payments made by the Council will begin in the year 1996 and end in the year 2010 and will be in the form of an addition by the Council to the Municipality's Current Value Credit (as reflected in the Council's annual statement of sewer service charges) owed by the Council to the Municipality by the amounts shown in Exhibit B, Third Column ("TOTAL"). This addition to current value credit reflects both principal and interest payments for the Interceptor. The Current Value Credit Schedule as shown in Exhibit B, Last Column ("GRAND TOTAL") reflects the outstanding capital payments owed to the Municipality by the Council after conveyance of the Interceptor. Section 5. WARRANTS AND CERTIFICATIONS Municipality hereby warrants and certifies that: a. There are no outstanding bonds or other debt issued by Municipality or any other entity which provided funds to pay costs of construction or betterment of Interceptor. b. Municipality did not receive any federal grants to pay costs of construction or betterment of the Interceptor. c. Municipality has made payment in full for all labor, materials, machinery, fixtures or tools furnished within 120 days immediately preceding the date of this Agreement in connection with construction, alteration, or repair of the Interceptor. d. Municipality owns the Interceptor flee and clear of any and all claims by other municipalities or entities. Section 6. MAINTENANCE AND OPERATION PAYMENT. It was the intent of the parties to this Agreement to have conveyed the Interceptor and property rights described in Exhibit A hereto on January 1, 1990. However, such conveyance has been delayed due to ongoing litigation involving the panics to this agreement and the City of Hilltop. The Council agrees to make the additional payment described in this section in recognition of the parties' intention to convey ownership of the Interceptor on January 1, 1990. In addition to the acquisition price stated in Section 4 of this Agreement, Council will pay to Municipality the sum of $26,903.35 for the Municipality's maintenance and operation of the Interceptor during the period January 1, 1990 through December 31, 1995. The Municipality agrees that the amount set forth above for maintenance and operation represents full and complete payment by the Council for all costs incurred by the Municipality in maintaining and operating the Interceptor during the period January 1, 1990 through December 31, 1995. The Municipality agrees that it will indemnify and hold harmless the Council, its board members, officers, employees, agents, predecessors, and successors from and against all claims, damages, losses, and expenses, including without limitation attorney's fees, arising out of or resulting from (1) the Municipality's maintenance and operation of the Interceptor during the period January 1, 1990 through December 31, 1995, and (2) claims by any other municipality or entity of ownership of, or rights of any nature in, the Interceptor. Section 7. P,.ETURN OF INTERCEPTOR. The Council agrees to reconvey to the Municipality and the Municipality agrees to accept the Interceptor or any pan of it when the Council determines it is no longer needed for the metropolitan disposal system. Upon the date of any such reconveyance, the Municipality shall become obligated to pay to the Council an amount equal to the amount the Council has paid to Municipality for the Interceptor, i.e. $330,413.72, minus depreciation of the Interceptor at one and one-half'percent (1-1/2%) per year until the Interceptor has been fully depreciated over an eighty year life period of the Interceptor;, provided that if the Municipality is entitled to additional credit which has not yet been allowed by the Council, the Municipality shall not be required to pay such amount to the Council in cash to the extent that the Municipality's credit not yet allowed can be reduced by the amount owed to the Council. If the Council determines to reconvey the Interceptor pursuant to this section, the Council will reconvey and the Municipality agrees to accept the Interceptor in "as is" condition, i.e., the condition the Interceptor is in as of the date of the deed or other instrument reconveying the Interceptor. All costs for repairs to the Interceptor will be the responsibility of and borne by the Municipality after the reconveyance. Section 8. EFFECTIVE DATE. This agreement is effective on the d~te on wI~eh the last signatory executes the agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers on the dates set forth below. CITY OF COLUMBIA HEIGHTS Date: By: Title:, Date: By: Title: METROPOLITAN COUNCIL Date: By:. Regional Administrator EXl:ffl:l~ A Interceptor Description .EXHIBIT A · . The City of Columbia Heights sewer from its connections with the City of Hilltop on 47th-1/2 Avenue at Monroe Street northerly and thence southwesterly to intersect with Commission interceptor 4- FR-440 at 2nd Street and 45th Avenue. F~ EXHIBIT B Payment Schedule EXHIBIT B This is an example of how the tee formula is applied using year end 1994 Columbia Heights audit figures and a presumed rate of $1.15 per ccf being charged by Columbia Heights to its residents. This also assumes total sewage flow from Hilltop of 31 MG with 49% of the flow going to the Columbia Heights line. percentage of Rate. $ 1,076,067 (724,093) (18,890) (8.348) $ 324.736 Operating Expenses: Cost of Sales and services Distribution Administration Depreciation~ Total Operating Expense 324.736 / 1.076.067 = .302 Unit Fee to be Charo_.ed. $ 724,093 236,126 8,348 107.500 $1,076,067 The presumed $1.15 per ccf is multiplied by 1336.9, yielding $1,537.43 per MG. That number is then multiplied by the percentage of rate, 30.2%, which yields $464.30 per MG to be charged to Hilltop. Determination of Payment. The number of MG's is determined by multiplying 3 t MG * 49% yielding 15.19. That is multiplied by the rate per MG for Hilltop or 15.19 * $464.30 = $7,052.72 annual pa.,,maent. ~In the event of a transfer from Sanitary Sewer funds as discussed in paragraph 4(c). an adjustment would be made to this number. For example, ifa transfer of $50,000 was made to a non-sewer purpose, the depreciation number would be reduced by $50,000 for purposes of fee calculation. STATE OF MINNESOTA COUNTY OF ANOKA DISTRICT COURT TENTH JUDICIAL DISTRICT In the Matter of the Confession of Judgment by The City of Hilltop, Defendant, in Favor of The City of Columbia Heights, Plaintiff. CONFESSION OF JUDGMENT STATEMENT WHEP,.EAS, The City of Hilltop and the City of Columbia Heights have entered an a~eement dated . (hereinafter The Agreement) with the respect to the provision of certain utility, services: and WHEREAS, the agreement provides for payment by the City of Hilltop to the CiD; of Columbia Heights for a utility se~,ice; and WHEREAS, the City of Columbia Heights desires to have the ability to obtain a Judgment by way of Confession in the event of nonpayment by the City of Hilltop and conditions of the agreement being met; NOW, THEREFORE, the City of Hilltop hereby makes the following Confession of Judgment for the purpose of securing a contingent liability and allows Judgment to be entered against it only under the following circumstances: 1. That a duly appointed representative of the City of Columbia Heights shall file with the Court an executed copy of this Confession and an Affidavit indicating that the conditions of the A~eement allowing entry of Judgment by Confession, have been met. Said Affidavit shall specify the following: a. That there has been a default in payment by the City of Hilltop, specifying the time of default, nature and amount. bo That written Notice of Default has been given to the City of Hilltop by the City. of Columbia Heights and that the Default has not been cured for a period of thirty (30) days following the written notice. That within the thirty (30) days following Written Notice of Default, the City of Hilltop has not disputed the amount of the claimed default and initiated in arbitration proceeding. The amount of the Confession of Judgment shall be the lesser of Ten Thousand Dollars and No/100 ($10,000) or the amount of the payment not made under the Agreement, plus a fifteen (15%) percent penalty. The undersigned, being duly authorized by the City Council of the City of Hilltop hereby executes and agrees to the foregoing Confession of Judgment. THE CITY OF HILLTOP Dated: By: Mayor By: Clerk Subscribed and sworn to me /'~4 day of /q/e/ / ,1996. this REVISED LIST OF LICENSES TO: MARK WINSON, ACTING CITY MANAGER FROM: LOWELL DEMARS SUBJECT: RENTAL HOUSING LICENSES DATE: APRIL 8, 1996 THE OWNERS OF THE FOIJ~OWlNG RENTAL PROPERTIES HAVE COMPLIED WITH THE RE-LICENSING AND/OR LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE. I AM REQUESTING THAT THEY BE PLACED ON THE NEXT COUNCIL AGENDA FOR APPROVAL: ABRESCH, HELEN T. ADAMS, WILMER L. BAKER, WALTER M. BASSIN, IRVING BINCZIK, ANNE M. BURSCH, FREDERICK D. CAMPBELL, SUSAN CH1E~S, TIM chins, TIM CHRISTENSON, RICHARD COLE, KATHERINE D. CROSS, JAMES H. DANKO, ANDREW DEMETRIOY, MARTHA A. DOSTALER, MARK EGAN, RITA ELMQUIST, RONALD D. ENDTHOFF, HARRY FENNE, AVERY E. FERRY, DONALD A. FORSYTHE, ROBERT FUDALI, PHYLLIS C. GAERTNER, SANDRA J. GRAMS, TIMOTHY GROTE, GERALD G. GROTE, GERALD G. HANSON, VINCENT HAP, LAN, BRADLEY P. HARLAN, BRADLEY P. 4635 WASHINGTON 5001 WASHINGTON 711 37TH AVE. 3969 5TH STREET 5055 6TH STREET 5134 WASHINGTON 3906 VAN BUREN 940 39TH AVENUE 950 39TH AVENUE 4310 3RD STREET 4626 WASHINGTON 5116 WASHINGTON 5037 MADISON 1400 47TH AVENUE 5103 6TH STREET 607 38TH AVENUE 3915 LOOKOUT PL 1004-06 GOULD 4645 WASHINGTON 4536 7TH STREET 999 41ST AVE. #314 5128 WASHINGTON 4636 WASHINGTON 4656 6TH STREET 4644 WASHINGTON 4650 WASHINGTON 4619-21 TAYLOR 5140 WASHINGTON 5110 WASHINGTON 4/96--3/97 4/96--3/97 3/96--2/97 3/96--2/97 3/96--2/97 4/96--3/97 3/96--2/97 3/96--2/97 3/96--2/97 3/96--2/97 4/96--3/97 4/96--3/97 3/96- -2/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 11/95--7/96 4/96--3/97 4/96--3/97 HARLAN, BRADLEY P. HARLAN, BRADLEY P. HEGNA, ROGER L. HEGNA, ROGER L. HIRSCH, HEDWlG C. HOEL, JAMES JOHNSON, KENNETH W. JOHNSON, RALPH JORGENSON, DORIS KELLY, MICI-tFJ IN KOSTER, KENNETH M. KRONSTEDT, KENNETH LABOUNTY, WILLIAM A. LASKY, DAVID LASKY, DAVID LASKY, DAVID MEYER, ROLAND E. MILLER, LAWRENCE MILLER, LYLE NIXON, JEAN A. OLIN, RICHARD W. OVERLmN, BARBARA PEARSON, KENNETH PETERSON, DARWIN B. PETERSON, W. TAREY POTOCNIK, JAMES RUDENSKY, JESSIE RUDENSKY, JESSIE SCHULTZ, LAURENCE SHARP, WAtJJACE SMOLIK, RONALD STENGER, STEPHEN B. SWANSON, LISA L. SWEN, DORIS SYLVESTER, TIMOTHY J. TmRNEY, VlCKIE L. TRISKO, FRANK J. WAKEMAN, LARRY WALCZAK, FRANCIS M. WlGER, DAVID YI, YONG KWON ZAWADSKI, TERRI 5200 WASHINGTON 5146 WASHINGTON 5101 WASHINGTON 5111 WASHINGTON 4610 WASHINGTON 4255 MAIN 5248 WASHINGTON 4450 TYLER PL. 1480 47TH AVENUE 4724 6TH STREET 5152 WASHINGTON 5242 WASHINGTON 4654 WASHINGTON 4318 3RD STREET 4322 3RD STRRF~T 4330 3RD STREET 5234 WASHINGTON 3948 5TH STREET 3923 LOOKOUT PL 4702 JEFFERSON 5218 WASHINGTON 631 37TH AVE. 538 SUMMIT 5228 WASHINGTON 3963 POLK 647 37TH AVE. 4518 WASHINGTON 4534 WASHINGTON 4630 WASHINGTON 1132 40TH AVE. 4442 TYLER PL. 3967 POLK 4532 WASHINGTON 4600 WASHINGTON 628 38TH AVENUE 5252 WASHINGTON 950 47TH AVENUE 4147 WASHINGTON 4514 WASHINGTON 5045 4TH STREET 4546 TYLER 4657 WASHINGTON 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 3/96--2/97 4/96--3/97 3/96--2/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 4/96--3/97 3/96--2/97 3/96--2/97 3/96--2/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 4/96--3/97 3/96--2/97 4/96--3/97 4/96--3/97 12/95--4/97 3/96--2/97 4/96--3/97 4/96--3/97 4/96--3/97 3/96--2/97 3/96--2/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 4/96--3/97 1/96--3/97 4/96--3/97 COI~IUNITY DEVELOPMENT ~ayor Joseph Sturdevant COUrK:iLmembers Donald G. Jolly Meg Jones Gary L. Peterson Rc~ert W. Ruett~msan Acting C~ty Manager Nark A. Winson DATE: TO: FROM: RE: I. e 4e April 4, 1996 Mark Winson, Acting City Manager Kenneth R. Anderson, Community Development Director~ MONTwr,Y REPORT ON COI~IUNITY DEVELOPMENT DEP~RTMENT ACTIVITIES FOR I~%RCH BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS: The monthly "Protective Inspections, Building Permits" report is attached as Exhibit "A". Reports on grant activities are included below. Planning and Zoning recommendations for approval of l°t splits at 4744 N.E. 6th St. and 1213 N.E. 42nd Ave. are included on the Consent Agenda. PARKVIEWVI?~% HOUSING COMPLEX (PVHC): The monthly report by JimBettendorf, PVHC Manager, is attached as Exhibit "B". HOUSING REHABILITATION: Jennifer Stoopes-Mokamba is currently working on a proposal for MHFA Fix-up Fund and Energy Loans. We need to re-apply to the MHFA to administer this program as a non-traditional lender and once approved, receive the training from MHFA. This proposal will be submitted on April 8, 1996. Ms. Stoopes-Mokamba will also be training to administer the deferred/ revolving loans. RENTAL ASSISTANCE PRO~RAM: Barb Dock, the temporary Occupancy Specialist, is no longer working with the Section 8 Program effective April 3, 1996. The Fire Department is performing Section 8 annual inspections, reinspec- tions, and move-in inspections. However, the administration, correspon- dence, and other Paperwork involved will now be sent out by the Community Development Department, Section 8 office. Several April inspections did not get done, therefor, some landlords did not get payment from the Metro HRA in April. Jennifer will suggest to Metro HRA that full payment be made once all the paperwork is completed. We are continuing to administer the Metro HRA.Section 8 Certificates and Vouchers. Currently there are 141 in Columbia Heights as well as the 13 switched over to the Columbia Heights Program from Metro HRA. Jennifer Stoopes-Mokamba and Kenneth Anderson met with Jamie Pedraza from the HUD office on April 2, 1996. Ms. Pedraza said HUD would not be able to approve a local preference. We again told her that the EDA Board of Commissioners had decided to go ahead without a local preference and that we wanted to see people who needed housing receive our assistance. We discussed a timetable for the initial phase of the program which was acceptable to her. Diane Rock is our HUD representative and Ms. Stoopes- Mokamba contacted her on April 3rd and discussed our schedule and what is required to move forward. At this point, we have an update form going out to the first 50 persons on our waiting list and a letter going out to all of our applicants the week of April 8th. We will begin the process of verifying and briefing possible participants after this initial phase. The local preference issue will be re-examined after one year. 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 PHONE (612) 782-2854 FAX (612) 782-2857 TDD (612) 782-2806 The City of Columbia He~hts does not discriminate on the bosis of disabi~ty in employment or the provision of services EquoI Opportunity Employer COMMUNITY DEVELOPMENT DEPARTMENT APRIL 4, 1996 PAGE 2 Jennifer Stoopes-Mokamba is examining computer software suitable for our Section 8 Program which would work well for a small program such as ours, yet would allow for growth. This investment in our program at the initial stage will eliminate additional work at a later time. It will also allow us to transmit our 50058's to HUD without duplicating our work. Jennifer Stoopes-Mokamba is also participating in the landlord workshops as presented by the Police Department. The workshops allow us to educate landlords as to the Section 8 Program, any changes to the program, and the positive aspects of the program to the tenants, landlords, and citizens of Columbia Heights. 5. OTHER= ae Community Development Director: The new Community Development Director started work effective March 25, 1996. Be De MHFA Minnesota City Participation Proqram (MCPP) First Time Home-buyer Proqram: An allotment of $413,052 has been awarded to Columbia Heights for the 1996 program. We are awaiting notice of the availability funds by mid April which will be used for first time homebuyers. Four-Plex at 4607 Tyler Street: Renovation is completed. Crest View Management is handling all management and will have all units filled by May. Medtronic Development: Construction work is continuing. Two contract inspectors are doing all building/mechanical/plumbing plan review and in- spections. A meeting with the Building Inspectors, Fire Chief, and architect was held to discuss hazardous substances, egress, scheduling, and plan review issues. A distribution list will be prepared to speed correspondence and plan review. The architect will be providing the company with completed plans for interior work by April 15, 1996. Be Staff Questionnaire: The Community Development Director has been meeting with staff members to assess Department strengths, areas needing improvement, and identification of community needs that can be met with services or programs administered in this Department. Heiqhts Pride: Ms. Goodroad is completing planning work for the "Rehab-n- Rec Fair" (formerly Housing Fair) to be held from 11:00 a.m. to 2:00 p.m. on May 18, 1996 at Murzyn Hall. The Community Development Department will be participating in the Open House which will be held on Thursday, May 16, 1996. Staff will be available to answer questions, distribute information handouts, and give yard sticks and rulers to visitors. Parkview Villa will be included in a stop by the classic car show participants. Housinq Study: The staff and representatives of Community Partners have agreed to have a completed rough draft of the study available the week of April 22, 1996. The working draft will be subject to further staff review before submission to the EDA. He Telecommunications Conference: The Community Development Director attended a conference sponsored by the Department of Trade and Economic Development on Technology, Telecommunications and Economic Development on March 28, 1996. This was a video conference accessed at seven sites throughout Minnesota. The newest technology was discussed as well as a need for leadership on the part of the State in order to develop a comprehensive strategic plan to guide information technology. Please call us 784-2855 if you have any questions in regard to the above. Enclosure cc: EDA Comm./Mayor & City Council/City Mgr/City Eng. Jim Bettendorf, PVHC Northeast State Bank (Larry Pietrzak); City of Columbia Heiqhts, Mn. $54~2i 782-2817 TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED 1. Single Family D~e11ings 2. Du~lexes/Doub]e Bungalow Multiple Dwellings 4. Resldent~al Additions Resldentlal Repalr/Malnt. Resldentlal New Garages 7. New Commerclal/Inst.. Const;- 8. New Industrlal Construction Comm/Inst./lnd. Addns; 10. Comm./Inst./Ind. Repalr/Malnt. 11. Signs -Permanent 12. Sprinklers 13. Demolitions Retaining Valls 15. Fences 16. Others Permits with two or more classes TOTAL Heating 'Permits Plumbing Permits Sewer Permits Water Permits TOTAL ESTIMATED VALUATIONS OF PERMITS 1. Single Family Dwellings 2. Duplexes/Dbl.Bungalow, NEW 3. New Multiple Dwellings 4. Residential Additions 5. Residential Malnt./Repalr Resldentlal New Garages TOTAL RESIDENTIAL 'PRoTEcTI'VE'INSPECTIONS, BUILDINn PERMITS MONTHLY REPORT MARCH MARCH' THIS YEAR ..... LAsT YEAR 1~.~6 . 1.995 . T.O, DATE . TO DATE - o' d o o 0 0 0 . 0 ,,5 , .4 . ,' .~ , "9', , 11 , 14 , 30 . . 2_7 , 0 0 o o , ,0 , ,0 o 0 2/0/0' o/o/o ~/o/0 . o/q./O,,' "' O/o/o 3/0/0 0/0/0 9/4/2, ,3, , ,1 , ,7 t ...... - 1 , 4 ,, , 4 ,, , 0 .... , ,5 , ,,?. , , lO 0 0 .0 .. 0 d i ' o o - 1~ 3 ...... 5 10 13 11 29 32 - ,17 , , 17 .... 37. 36 1 i 1 1 ....... 2" - 3,,' I 6' ,, 1t ,, 13 ..... 34 7,5 78 83 ISSUED 7. New Commercial/Inst. Const. 8. New Industrial Construction Co~./Inst/Ind. Additions 10. Co~./Inst/Ind. Malnt./Repa)rs TOTAL COMM./INST./IND. ll. Signs - Permanent 12. Sprinklers 13. Retaining Walls 14. D~olltlons 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS , n O 0 .... O I 111 ~'~00 [ 53,t~59~ i !84.30o '176,884 - 33~079 I iii 64,,976 Ii i ]40,288 .... 1,12,5,00 i i O { ,0 0 0 ' , I .... 369,879 I 441,835 II 5~*(~ ' 5~81 612,2841, i,, o o o i "d,. o o o 0,, 3?474?773 ' ' ' O 4~047~.873.! ."': 0 - 3,4~4','773 , 5,532, ,, 4~,047.873 202,1..87. 1,810t 2,000 10,110 4,-600 11,0~4 1,320 17. ~;84 ..2.~ 120..' o o O o d '34,840 18.,000 64,~40 _ 0 O 0 .O.,, 1'2,894 38,160 45:694 '71,5.60.. 3,857,546 . 485,527 4,643.,155 886,031 LUTHERAN HOME April 1, !996 TO: FEOH: KEN ANDERSON, DIRECTOR OF COMMUNITY DEVELOPMENT; EDA SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; EDA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST VIEW JIM BETTENDORF, HOUSING ~iANAGER ~/z]~ MARCH MANAGEMENT REPOR! FOP PARKViEW VILLA & 4607 TYLER PROPERTY ISSUES: Ar, emergency repair to the first floor air handling unit was performed on March llth. This unit handles all HVAC for the first flcor common areas, and offices. Re-inspection for the rental license was completed. Ali defic~encles were completed except for the replacement of 75 spring h]nges for apartment entry doors, the hinges are on order, and will be installed upon receipt. A 45 day extension was given to complete the repairs. Parkview staff are currently beginning the process on two major projects for the year. Bids are being taken for new Laundry equipment for Parkview North, and for cleaning, sealing and striping of the parking lots. These items will be presented for EDA Commissioner approval as both will exceed the $1500 purchasing requirement. OCCUPANCY ISSUES: Parkv]ew North had four vacancies during March, alt four were occupied by April 1st. One additional unit vacated April 1st, and notice was received for two vacates on April 30th. Parkview South had one vacancy for March, this unit was occupied by April ist. Two vacancies occurred April 1st, both of which wilt be occupied late-April by intra-building relocates, which will create two vacancies for April 30th. o ~D < Z o F- l 7 ® X A Center for Geriatric Care · Accredited by Ii'he Lutheran Church -- Missour~ Synod Equal Oppo[lunlly Employe[ K. Anderson S. Barnes ~ EDA Commissioners Crest View Board of Directors April 1~ 1996 -2 OCCUPANCY ISSUES (cont.): January to April 30th Parkview staff will have handled 15 apartment turnovers. The breakdown of reasons for vacates as follows: Nursing Home ........................ · ........ 5 Intra-building Relocates .................... 4 Death ....................................... 3 Moved in w/family due to Health Reasons ..... 2 Relocation Out of Area ...................... 1 Waiting list totals are as follows: PARKVIEW VILLA NORTH 32 CH Residents 56 Non-residents Pi~RKVIEW.VILLA SOUTH 37 CH Residents 11 Non-residents Ten rent re-certifications were completed covering both Parkview North and South for the month of March. Two units are occupied at the Tyler four-plex. Both remaining units will be filled during April. The monthly rent revenues when fully occupied will be $1575, $195/month above projected costs. When units are fully occupied a waiting list will be formed. JB/jeb