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HomeMy WebLinkAboutNovember 27, 1995 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 5542~[-3878 (612) 782-2800 Ma}or ('ouncilmenfl~ers l)~m;tht G. Join (]m'x [.. l<o~ct-I ~V. I~LIctlimann City Manager November 22, 1995 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, November 27, 1995, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (In advance of the Regular meeting, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 1. CALL TO ORDER AND ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Minutes of the Regular City Council Meeting of November 13, 1995 MOTION: Move to adopt the minutes of the Regular City Council Meeting of November 13, 1995, as presented in writing, and such reading be dispensed with. 2) Accept Donation to the Memorial Tree Planting Program MOTION: Move to accept a $264.00 donation from the Lawrence Halek Family for memorial trees at Huset Park, to be deposited in the Memorial Tree Planting Fund. 3) Authorization to Seek Bids for Dredging of LaBelle Pond MOTION: Move to authorize staff to advertise for bids to dredge LaBelle Pond, Project #9312. 4) Final Payment for Sanitary Sewer Lining, Project #9524 MOTION: Move to accept the work for Municipal Project #9524 Sanitary Sewer Lining and to Authorize Final Payment of $42,743.00 to Visu-Sewer Clean and Seal, Inc. of Menomonee Falls, Wisconsin. 5) Approve Salary Rate for Secretary II-A, Police MOTION: Move to Approve the starting rate for Diane Winkler, Secretary IIA-Police, at the two-year rate of $12.11, based on the 1995 Labor Contract between the City of Columbia Heights and the American Federation of State, County, and Municipal Employees. "SERVICE IS OUR BUSINESS" EQUAL. OPPORTUNITY Er,,'IPLO"'ER THE CITY OF COL_UMB!A HEIGHTS DOES NOT DISCRIMINATE ON 'rH[- B,~SIB OF DISABILITY ;N EMPLOYMENT OR ]'HE PROVISION OF SERVICES Page 2 City Council Meeting of November 27, 1995 6) Approve Premise Permit Renewal Application for VFW Post 230, Columbia Heights MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Board indicating that the City of Columbia Heights has no objection to the renewal of a Class B charitable gambling license for the Columbia Heights VFW Post 230 in conjunction with activities held at the VFW Post 230, 4446 Central Avenue N.E., Columbia Heights; and furthermore, that the City Council hereby waives the remainder of the sixty day notice to the local governing body. 7) Licenses a. MOTION: Move to Approve the 1995 License Applications as Listed Upon Payment of Proper Funds. b. MOTION: Move to Re-License the Rental Property at 4610-12 Fillmore Street. c. MOTION: Move to Re-License the Rental Property at 4522 Tyler. 8) Payment of Bills MOTION: Move to Pay the Bills as Listed Out of Proper Funds. 9) Anoka County Private Sale of Tax Forfeit Land MOTION: Move to decline the purchase of any of the tax forfeit land going to private sale by Anoka County Resolution 95-180. RECOGNITiON~ PROCLAMATIONS, PRESENTATIONS, GUESTS PUBLIC HEARINGS - None. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Adopt 1996 Seasonal and Temporary Wage Adjustments RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 95-76, Adopting Changes in Wage Ranges and Establishing Wages for Seasonal and Temporary Employees for Calendar Year 1996. B. Bid Considerations 1) Approve Warning Sirens, Maintenance and Repair Contract RECOMMENDED MOTION: Move to Authorize the City Manager and Mayor to Enter Into an Agreement With Doradus Corporation of Fridley, Minnesota, to Provide Fixed Price Service/Maintenance for Warning Sirens Located in the City of Columbia Heights Per Contract Proposal. 2) Purchase of Trailer-Mounted Air Compressor RECOMMENDED MOTION: Move to Authorize the Purchase of a 1996, 185 CFM Ingersoll-Rand trailer- mounted air compressor from Reach Equipment based on their low, qualified, responsible bid of $10,006.00 plus, tax, including trade-in of Unit #145, payment to be split from Funds 433-49449-5180 and 432-49499-5180; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. C. Other Business - None. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney GENERAL COUNCIL COMMUNICATIONS A. Columbia Heights Public Library Board of Trustees Minutes of November 8, 1995 B. Other Minutes 10. ADJOURNMENT Page 3 City Council Meeting of November 27, 1995 COLUMBIA HEIGHTS BOARD OF TRUSTEES/VOLLrNTEER RELIEF ASSOCIATION 1. Call to Order 2. Approval of Minutes - October 23, 1995 3. Accept Resignation of Rick J. Smith, Volunteer Fire Department, Effective November 2, 1995 RECOMMENDED MOTION: Move to Accept the Resignation of Rick J. Smith, Volunteer Fire Department, Effective November 2, 1995. No Relief Association benefits have been accrued. 4. Adjournment 95/94 Patrick Hentges City Manager OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING NOVEMBER 13, 1995 CITIZENS FORUM TOADDRESS THE COUNCIL ON MATTERSNOT ON AGENDA A resident of rental property at 4200 Third Street requested information regarding the disposition of rent he paid on property which had been posted for a rental license revocation. He received information on this matter from the City Attorney· The resident at 4207 Van Buren Street advised the Council that signage located at the exit of the parking lot at NEI has been changed. Previously, exiting traffic had been prohibited from entering Van Buren Street. He stated the signage currently there does not support this prohibition but rather prohibits left turns onto 42nd Avenue. Staff will research the matter. CALL TO ORDER Mayor Sturdevant called the Council Meeting to order at 7:12 p.m. and the cablecasting commenced. Jolly, Petkoff, Ruettimann, Peterson, Sturdevant- present 4. PLEDGE OF ALLEGIANCE 0 ADDITIONS/DELETIONS TO MEETING AGENDA There were no additions nor deletions to the meeting agenda· CONSENT AGENDA Motion by Peterson, second by Ruettimann Consent Agenda items as follows: to approve the Minutes for ADDrOVal The Council approved the minutes of the Regular Council Meeting of October 23, 1995 and the minutes of the Election Canvassing Meeting of November 8, 1995 as presented and there were no corrections. REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 2 Establish Hearing Date for License Revocation for R~ntal The Council established the hearing date of December 11, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against the property owners regarding their rental property at 3727 Reservoir Boulevard, 4222 Monroe Street and 4217 Central Avenue. Accept Donation from the Columbia Heiahts Boosters Club for Children's Proarams at the Library The Council accepted a $250.00 donation from the Columbia Heights Boosters Club for children's programs at the Columbia Heights Public Library. Final Payment - Silver Lake Park Pond Modifications - Pro4ect #93~6 The Council accepted the work for Municipal Project #9316, Silver Lake Pond Modifications, and authorized final payment of $17,728.50 for F.M. Frattalone Excavating and Grading, Inc. of St. Paul, Mn. Final Payment - Traffic Sianals at 37th Avenue and Johnson Street - Project #9~05 The Council accepted the work for Municipal Project #9105, traffic signals at 37th Avenue and Johnson Street, and authorized final payment of $34,738.51 to the City of Minneapolis, Minnesota. Attendance of the Finance Director at the Annual GFOA The Council authorized the attendance of William Elrite, Finance Director, at the Annual Government Finance Officer's Association Conference from May 19 - 22, 1996 and that all related expenses be reimbursed from Fund 101-41510. Retain Stop Sign - Johnson Street and Innsbruck Parkway Intersectio~ The Council authorized the retention of the stop sign for southbound traffic on Johnson Street at the intersection of Johnson Street and Innsbruck Parkway based on the recommendation of the Traffic Commission. Approve Conditional Use Permit for Kendall Stone, 4747 Central Avenue The Council approved the conditional use permit for Kendall Stone for the operation of a Christmas tree sales lot at 4747 Central Avenue provided the required license is obtained and the clean up deposit is submitted prior to operation. REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 3 Aoorove Conditional Use Permit for Food-N-Fuel. 4001 University Avenue The Council approved the conditional use permit to allow a takeout only restaurant operation in the existing gas station building at 4001 University Avenue provided all fire code requirements and all Anoka County Health Department regulations are met. Approved Conditional Use Permit for James Eng. 5101 University Avenue The Council approved a conditional use permit amendment to allow operation of a U-Haul rental facility in the northeast corner of the paved parking lot at 5101 University Avenue provided a yearly license is obtained and the storage of U- Haul vehicles on site are restricted to a maximum of nine to twelve vehicles at any one time and only be located in the northeast paved parking area. Approve Conditional Use Permit for John Roaers. 4300 Central Avenue The Council approved the conditional use permit for the operation of a Christmas tree lot in the easterly portion of a parking lot at 4300 Central Avenue from November 24, 1995 through December 24, 1995 provided the required license is obtained and the clean up deposit is submitted to staff prior to the operation. Approve Conditional Use Permit for Brian Bona. 573 40th Avenue The Council approved the conditional use permit to utilize off-street parking contingent upon the following items being completed no later than June 30, 1996: 1) The 22.90 feet that was split from 4015 Seventh Street and combined with 573 40th Avenue be surfaced with blacktop; 2) The applicant provide a continuous, permanent concrete curb along the east property line adjacent to the alley; 3) The applicant provide a continuous, permanent concrete curb or bumper curb parallel to the required screening for protection from damage; 4) Screening is provided as required by Section 9.117(3) of the Zoning Ordinance and subject to staff approval between the house at 4015 Seventh Street and the service station at 573 40th Avenue in addition to extending approved screening on the east and west sides up to 23 feet in length. License ADDlications The Counc~ approved the 1995 license applications as listed upon payment of proper fees and approved the rental license applications as listed on the memo from Lowell DeMars dated November 13, 1995. REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 4 Payment of Bills The Council authorized the payment of bills as listed out of proper funds. Roll call: All ayes 5. RECOGNITION. PROCLAMATIONS. PRESENTATIONS AND GUEST~ A. Proclamation - Home Care Month Bob Loftus, representing the Home Care Industry, accepted the Proclamation designating November as Home Care Month in Columbia Heights. B. Proclamation - Epilepsy Month Doug Hill, a Columbia Heights resident and representative of the Epilepsy Foundation, accepted the proclamation designating November as Epilepsy Month in Columbia Heights. 6. PUBLIC HEARINGS A. Public Hearina for Revocation/Suspension of Rental License Against Jeannine McDonald (5228 Fourth Street%: Duan¢ R. Lachinski (5025/27 Jackson Street): and Haakon L. Oksnev~d (3801 Van Buren Street% Motion by Peterson, second by Ruettimann to close the public hearing regarding the revocation or suspension of the rental license held by the above named property owners regarding their rental property in that the property owners have complied with provisions of the Housing Maintenance Code. Roll call: All ayes B. Public Hearing for Revocation/Suspension of Rental License Aaainst Omar Nelson (3915 Van Buren Street~ Motion by Ruettimann, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by omar Nelson regarding rental property at 3915 Van Buren Street in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 5 C. Public Hearing for Revocation!SusDension of Rental License Against Steven M. Cook ~113) 45th Avenue~ Motion by Petkoff, second by Jolly to closet he public hearing regarding the revocation/suspension oft he rental license held by Steven M. Cook regarding rental property at 1133 45th Avenue in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes D. Public Hearina for Revocation/Suspension of Rental License Aaainst Lee Brandt /Smabv/Cities Manaaement. 1201/03 Motion by Petkoff, second by Jolly to re-establish a hearing date of December 18, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Smaby/Cities Management regarding rental property at 1201 37th Avenue. Roll call: All ayes E. ~GQnd Reading of Ordinance No. 1309 Being an Ordinance Adopting the State Building Code Motion by Petkoff, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1309 ADOPTING THE MINNESOTA STATE BUILDING CODE AN ORDINANCE ADOPTINGTHE MINNESOTA STATE BUILDING CODE. THIS ORDINANCE PROVIDES FOR THE APPLICATION, ADMINISTRATION AND ENFORCEMENT OFTHE MINNESOTA STATE BUILDING CODE BY REGULATING THE ERECTION, CONSTRUCTION, ENLARGe, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA AND MAINTENANCE OF ALL BUILDINGS AND/OR STRUCTURES IN THISMUNICIPALITY~ PROVIDES FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF~ PROVIDES PENALTIES FOR VIOLATION THEREOF~ REPEALS A?.?. ORDINANCES AND PARTS OF ORDINANCES THAT CONFLICT THEREWITH. The municipality does ordain as follows: Section 1. Application, ldalnistration and EnforceBent. The application, administration and enforcement of the code shall be in accordance with Minnesota rule part 1300.2100 and as modified by Chapter 1305. The Code shall be enforced within the extraterritorial limits permitted by Minnesota Statute 16B.62 subdivision i when so established by this ordinance. REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 6 The code enforcement agency of this municipality is called Protective Inspections. A Minnesota certified Building Official must be appointed by this jurisdiction to administer the code (Minnesota Statute 16B.65). Section 2. Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statute 16B.62 subdivision 1 and as provided for in Chapter i of the 1994 Uniform Building Code and Minnesota rules parts 1305.0106 and 1305.0107. Permit fees shall be assessed for work governed by this code in accordance with Table No. 3A, 1988 Edition of UBC per ordinance. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota Statute 16B.70. Section 3. Violations and Penalties. A violation of the code is a misdemeanor (Minnesota Statute 16B.69). Section 4. Building Code. The Minnesota State Building Code, established pursuant to Minnesota Statutes 16B.59 to 16B.75, is hereby adopted as the building code for this jurisdiction. This code is hereby incorporated in this ordinance as if fully set out herein. The Minnesota State Building Code includes the following chapters of Minnesota Rules: 1. 1300 Minnesota Building Code 2. 1301 Building Official Certification 3. 1302 State Building Construction Approvals 4. 1305 Adoption of the 1994 Uniform Building Code including Appendix Chapters: a. 3, Division 1, Detention and Correctional Facilities b. 12, Division 11, Sound Transmission Control c. 29, Minimum Plumbing Fixtures 5. 1307 Elevators and Related Devices 6. 1315 Adoption of the 1993 National Electrical Code 7. 1325 Solar Energy Systems 8. 1330 Fallout Shelters 9. 1335 Floodproofing Regulations 10. 1340 Facilities for the Handicapped 11. 1346 Adoption of the 1991 Uniform Mechanical Code 12. 1350 Manufactured Homes 13. 1360 Prefabricated Buildings 14. 1365 Snow Loads REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 7 15. 16. 17. 1370 Storm Shelters 4715 Minnesota Plumbing Code 7670 Minnesota Energy Code The following optional appendix chapter of the 1994 Uniform Building Code is hereby adopted and incorporated as part of the building code for this municipality. 2. 3. 4. 5. Membrane Structures Section 5. Effective Date of Ordinance. The effective date of this ordinance is December 13, 1995. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll call: October 23, 1995 November 13, 1995 November 13, 1995 Petkoff Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1. Order Tollina Initial Review Period Tom Creighton, cable counsel, advised the Council that the City is certified to regulate rates. The cost increases being requested with this tolling are for inflation and actual costs. The effective date for these increases is January 1, 1996. If an error is found, the cable company will make refunds. Meredith Cable stated its preference for annual rate increases. Councilmember Ruettimann noted there is a possibility the company will be sold. Creighton felt the new owners may also want annual increases as well. REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 8 Motion by Peterson, second by Petkoff to waive the reading of the Order there being ample copies available for the public. Roll call: All ayes REGARDING THE REVIEWOF FORM 1210 SUBMITTED BY MEREDITH CABLE COMPANY ON OCTOBER 24, 1995 WHEREAS, the City of Columbia Heights (hereinafter the "City") is certified as a rate regulatory authority pursuant to rules of the Federal Communications Commission (hereinafter "FCC"), WHEREAS, the City has notified Meredith Cable Company (hereinafter "Company") that the Company is subject to the rate regulatory authority of the City, WHEREAS, the City has received from the Company a FCC Form 1210, received October 24, 1995, calculating an increase in the Company's maximum permitted rate for Basic service as of January 1, 1996, from $7.85 to $9.49, WHEREAS, the City has determined that it needs additional time to solicit, receive, and analyze additional information related to review of the Company's FCC Form 1210, WHEREAS, the Company has since informed the City that it will not increase its Basic service rate from the current level of $7.85 to the maximum permitted level reflected on its Form 1210, subject to the FCC allowing the Company, effective January 1, 1996, to shift the amount of the increase in the Basic service rate to the Preferred service tier on a revenue neutral basis. WHEREAS, the City supports the company in its efforts to obtain approval of its Preferred service rate from the FCC, and will not issue a Form 329 complaint against the Company with respect to the Preferred service rate implemented January 1, 1996, NOW, THEREFORE, BE IT HEREBY ORDERED by the City that the initial thirty (30) day period for the review of the Company's FCC Form 1210 is tolled for an additional ninety (90)days. REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 9 FURTHER, for the purpose of calculating the amount of the increase in the maximum permitted Basic service rate to be shifted to the Preferred service tier, the City tentatively approves the Company's FCC Form 1210, with the understanding that, in the event the City's subsequent analysis of FCC Form 1210 requires a downward reduction in the calculation of the maximum permitted Basic service rate, the Company will be required to make such rate adjustments and refunds as are appropriate. FURTHER, that in the event the FCC does not allow the Company to shift the increase in the maximum permitted Basic service rate to the Preferred service rate, the Company may implement the Basic service rate, as approved by the City, concurrent with the implementation of the reduction of the Preferred service rate, ordered by the FCC, and may offset any refunds ordered by the FCC against the difference between the Basic service rate charged during the period covered by the refund order and the maximum permitted Basic rate, as approved by the City. FURTHER, that this Order shall be effective immediately, however, the tolling period shall not begin until the expiration of the initial thirty (30) day period. Ordered this 13th day of November, 1995. Offered by: Seconded by: Roll call: Peterson Petkoff Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 2. Resolution No. 95-74 Beina a Resolution Reouestina the Abandonment of Certain Railroad Tracks Owned by C%P. Rai~ {Soo Line Railroad) Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 10 RESOLUTION NO. 95-74 A RESOLUTION REQUESTING THE ABANDONMENT OF CERTAIN RAILROAD TRACKS OWNED BY C.P. RAIL (SOO LINE RAILROAD) WHEREAS, facts have been submitted to this body showing that certain spur line railroad tracks owned by C.P. Rail (Soo Line Railroad) and located within the City of Columbia Heights, lying north of 39th Avenue Northeast, from a point 430 feet east of Fifth Street Northeast, east to the end of the spur line at Jackson Street Northeast have substantially reduced the utility of the land through which they pass, and WHEREAS, pursuant to Minn. Stat. SS218.041 and 218.071 the Transportation Regulation Board has authority over all common carriers, and WHEREAS, pursuant to Minn. Stat. SS219.681 and 219.741 et seq. Soo Line Railroad may request the abandonment of certain tracks, and WHEREAS, facts have been submitted to this body indicating that there is a need for the abandonment of Soo Line Railroad tracks lying north of 39th Avenue Northeast, from a point 430 feet east of Fifth Street Northeast, east to the end of the spur line at Jackson Street Northeast in the City of Columbia Heights, Minnesota. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA that the City of Columbia Heights requests C.P. Rail (Soo Line Railroad) to begin abandonment proceedings, with the Transportation Regulation Board for the C.P. Rail (Soo Line Railroad) spur line tracks lying north of 39th Avenue Northeast from a point 400 feet east of Fifth Street Northeast to the end of the spur line at Jackson Street Northeast in the City of Columbia Heights, Minnesota. Passed this 13th day of November, 1995. Offered by: Seconded by: Roll call: Ruettimann Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 11 3. Resolution No. 95-75 Beina a Resolution Declarin- Hazardous Property at 1340 Pierce Terrac9 Final inspection of this property has been done. The Building Inspector recommends the building bedeclared hazardous but is not recommending that it be razed. It cannot be occupied until it is brought up to code. The City Manager will continue to have the property monitored. Motion by Petkoff, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-7~ BEING A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS DECLARING THE STRUCTURE LOCATED AT 1340 PIERCE TERRACE NORTHEAST, COLUMBIA HEIGHTS, MINNESOTA, AS UNSANITARY, HAZARDOUS AND A PUBLIC NUISANCE PER MINNESOTA STATUTES AS WELL AS BEING IN VOLATION OF THE COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE WHEREAS, The property located at 1340 Pierce Terrace was inspected on October 10, 1995 by Fire Chief Kewatt and Building Inspector Nygaard and it was determined that the structure is unsanitary, hazardous and a public nuisance per Minnesota Statutes and in violation of the Columbia Heights Housing Maintenance Code. These violations constitute this seriously dilapidated structure as uninhabitable; and WHEREAS, Minnesota Statute 463.15 to 463.26 authorizes municipalities to address hazardous and substandard structures and properties and the purpose of the Housing Maintenance Code is to protect the public health, safety and general welfare of the people of this City; and WHEREAS, The City of Columbia Heights finds this structure to be hazardous based on the following code violations as contained in the Findings of Fact: FINDINGS OF FACT Foundation. Exterior Walls. Roof 28-5A 205(1~(A) 1) The exterior wood surfaces have peeling paint and bare wood exposed. The window frames show rot and are no longer sound. REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 12 2) The roof is in poor condition with many shingles curled and dogeared. The ceilings below show water damage from leaks. 3) The gutters and downspouts are rusted with cracked and peeling paint. Some downspouts are dented and have parts missing. Windows. Doors. Screens 30-5A 205(1~(B~ 4) The front and rear doors are cracked and no longer keep out the elements. Safe Building Elements 36-5A 205(1%(G~ 5) The rear concrete stoop is cracked. Facilities to Function 37-5A 205(1~(N% 6) Cracking is noted in the wall of the upper fireplace. ~ting Facilities (27-5A 204(1} 7) The furnace is non-functional. The water heater is non-functional and appears to have ruptured due to freezing. Gas service is off due to hazardous appliances. 9) Water service is off due to broken water pipes. Rodent Proof 32-5A 205(1~(D~ 10. The structure is no longer rodent proof. Rodent inhabitation is evidenced by feces in large accumulations on the roof and by the eaves (racoon). Kitchen Sink 6-5A 201(1~(A%: Kitchen Storage 7-5A 201(1%(B%; and Food Storaae and Preparation 8-5A 201(1}(C% The kitchen floor, walls, sink, counter, cabinets, water piping and applicances have been destroyed where the water pipes froze and broke. Nothing in this area is salvageable including the sub floor. Sanitary Maintenance of Fixtures and Facilities 56-5A 211(4); Toilet Facilities - 9-5A 201(1%~D%: Lavatory Sink 10-5A 201(1%~E%; and Bathtub and Shower ll-5A 201(1)(F% REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 13 12) The existing water piping and drain waste vent throughout the structure may need to be replaced due to the freezing of pipes. The existing fixture may no longer be usable due to the freezing of liquids. 13) Water and ice damage throughout. Sheet rock and interior wood elements are no longer viable on first three levels. Sodding. Slopes. Berms. Weeds. Maintenance 41-5A 14) Lawn and yard need maintenance. Smoke Detectors 51-5A 209(1) 15) Smoke detectors do not meet code. NOW, THEREFORE, BE IT RESOLVED, based on the Building Inspector's conclusions, that the structure at 1340 Pierce Terrace is in a state of dilapidation and lacks the basic requirements for habitation. BE IT FURTHER RESOLVED THAT the City Council accepts the recommendations of the Fire Chief and the Building Inspector regarding the structure at 1340 Pierce Terrace and that the structure be declared hazardous and uninhabitable in its present condition. CONCLUSIONS OF THE COUNCIL The Council finds that all relevant parties have been duly notified that the Columbia Heights City Council will be consideri~gthis matter on November 13, 1995 at approximately 7:00 p.m. in the Council Chambers, Columbia Heights City Hall, 590 40th Avenue Northeast, Columbia Heights, Minnesota, via the delivery of a copy of this resolution and its attachments. ORDER OF THE COUNCIL That the structure at 1340 Pierce Terrace cannot be occupied nor inhabitated until all of the code and statute violations have been complied with to inhabit or occupy the building and the owner has received approval from the Fire Chief and Building Inspector after they have viewed the structure relative to meeting that compliance. REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 14 Passed this 13th day of November, 1995. Offered by: Seconded by: Roll call: Petkoff Sturdevant All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 4. First Reading of Ordinance No. 1312 Beina an Ordinance Authorizing Conveyance of Property at 721 51s~ Avenue Motion by Peterson, second by Petkoff to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1312 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 721 51ST AVENUE NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto the Housing and Redevelopment Authority of Columbia Heights, Minnesota, a public body, corporate and politic, the real property described as follows, to wit: Easterly 3 acres of North 3.6 acres of Lots 7 & 8, Auditor's Subdivision 51, City of Columbia Heights, Anoka County, Minnesota PIN # 26-30-24-11-0009 (Portion) Section 2: The Mayor and City Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $360,000. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: November 13, 1995 REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 15 Motion by Peterson, second by Ruettimann to establish December 11, 1995 at approximately 7:00 p.m. as the second reading of Ordinance No. 1312. Roll call: All ayes B. Bid Considerations 1. Award Plow Package for New Dump Truck to Replace Unit Motion by Jolly, second by Peterson to award the snow removal equipment package for 1996 Ford LB000, W.B. 162", CA-CT 84 to J-Craft, Inc. of Kimball, Minnesota, based on their low quote of $13,625.00 plus tax with the Imron paint option, funding from Fund 431-43121-5150, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 2. Authorization to Purchase Service Body for Unit #175 Motion by Peterson, second by Jolly to authorize the purchase of a service body for Unit #175 from ABM Equipment based on their low quotation of $8,169.00 plus tax, payment to be split from Funds 433-49449-5150 and 432-49449-5150, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 3. Award of Contract for Window Replacement at MSC Motion by Jolly, second by Peterson to award the contract for window replacement at the Municipal Service Center to Empirehouse, Inc. of Minneapolis, Minnesota, for $6092.00 plus permit costs with funds to come from 601-49449-5120 and 602- 49449-5120, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes C. Other Business 1. Adopt Snow and Ice Control Plan Motion by Jolly, second by Ruettimann to adopt the Columbia Heights Master Plan for snow plowing, removal and ice control. Roll call: All ayes REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 16 2. 1996 Para Transit Service Motion by Ruettimann, second by Petkoff to request in writing the Anoka County Board of Commissioners include the City of Columbia Heights under the Traveler service area based on the provisions outlined subject to no resolution being reached with Suburban Taxi for the provision of Shared Ride services for 1996 at a mutually acceptable per passenger rate by Friday, November 17, 1995. Roll call: All ayes 3. Handicap Parkina Space on Mill Street Motion by Ruettimann, second by Peterson to retain the handicap parking space on Mill Street in front of Murzyn Mall based on the recommendation of the Traffic Commission. Roll call: All ayes ADMINISTRATIVE REPORTS A. Report of the City Manager The City Manager's report was submitted in written form. None of the issues in the report were discussed. Councilmember Ruettimann observed that all of the FAST COPS positions are funded on a temporary basis. There is a sunset date for these officer positions. He felt with the one retirement already submitted in the Police Department and the potential for three other retirements, there would be no need to hire officers to fill the positions left vacant by retirements. He requested there be a hiring freeze in the Police Department. Mayor Sturdevant viewed a problem which would result from this strategy. All of the federal grants received for funding of the FAST 'COPS program were to be used for increased efficiency. Councilmember Ruettimann did not feel this was correct. Report of the City Attorney The City Attorney had nothing to report at this time. O_Den Mike Review Councilmember Jolly requested the Open Mike policy be reviewed at a Council work session after the first of the year. Me is of the opinion that it should be cablecast. REGULAR COUNCIL MEETING NOVEMBER 13, 1995 PAGE 17 Election Candidat~ Forum Councilmember Jolly suggested the matter of a candidates' forum should be explored at a future Council work session. He noted that during the most recent election there were no forums in which the voting public could question a candidate. This has been done in the past. It was recommended that the City's Human Services Commission could handle this matter. The City Manager felt that this matter should be operated outside of City government jurisdiction. He observed that members of boards and commissions are appointed by the City Council. GENERAL CO~CIL COMMUNICATIONS Minutes of the following board/commission meetings were included in the agenda packet: Human Services Commission October 11, 1995 meeting Park & Recreation Commission October 25, 1995 meeting Cable Commission October 19, 1995 meeting Traffic Commission November 6, 1995 meeting Planning & Zoning Commission November 8, 1995 meeting No Council action was required. Motion by Ruettimann, second by Peterson to adjourn the Council meeting at 8:50 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Mcctingof: November 27, 1995 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO: 4 CONSENT AGENDA APPRO/Y~ i BY: J STUDENT.z~', BY: ITEM: RECOGNITION OF DONATION TO THE DATE: DATE · NO: MEMORIAL TREE ~LANTI NG PROGRAM 11 -20-95 The Lawrence Halek Family donated $264.00 for the purchase and planting oF two maple trees. The trees are planted in Huset Park in memory of Mr. Halek. a.long time resident of Columbia Heights. This contribution will be deposited in the Columbia Heights Memorial Tree Planting Fund. Mayor Sturdevant attended the dedication of the trees on November 17, 1995 MOTION: Move to accept a $264.00 donation from the Lawrence Hatek Family for memorial trees at Huset Park to be deposited in the Memorial T-ee Planting Fund. COUNCIL ACTION: MEMORIAL TREE PI~%NTING pROGRAM On November 17, 1995, members of the Lawrence Halek family dedicated t.wo maple trees in his memory. The trees are planted in Huset Park where Mr. Halek, a long time resident of Columbia Heights, spent many hours visiting the park and enjoying the bird watching. The family felt this location held special meaning for him and was. an appropriate location for the memorial trees. I have accepted the donation from the Lawrence Halek Family to be used for t?.~e associated costs for the trees. This contribution is the first ~or the City's Memorial Tree Planting Program. The Tree Planting Program is a wonderful way to remember or honor someone. I commend the Halek Family for its thoughtfulness and for choosing such a meaningful way to honor their family member. Mayor Sturdevant Speech November 2?, 1995 Council Meeting CITY COUNCIL LETTER Meeting of: 11/27/95 AGENDA SECTION: C 0lq S E N T ORIGINATING DEPARTMENT: CITY MANAGER NO. /4 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: M. Winson ~ BY: NO. DREDGING OF LABELLE POND DATE: 11/20/95 DATE: Staff is requesting authorization to seek bids to remove sediment from approximately three acres of LaBelle Pond. The pond level has been lowered to facilitate construction this winter. RECOMMENDED MOTION: Move to authorize staff to advertise for bids to dredge LaBelle Pond, Project #9312. MAW:jb 95-734 COUNCIL ACTION: CITY COUNCIL LETrER Meeting of: 11/27/95 AGENDA SECTION: C ON $ E NT ORIGINATING DEPARTMENT: CITY MANAGER NO. /4 PUBLIC WORKS--~.,., ~:~_~.-, \~ ITEM: FINAL PAYMENT-SANITARY SEWER BY: M. Winsonl~l,f~k~ B NO. LINING-PROJECT#9524~oA ~i DATE: 11/20/95 DATE: Attached is an invoice and a Certificate of Completion of work for Municipal Project #9524 Sanitary Sewer Lining on Reservoir Blvd. from 37th Avenue to 39th Avenue. The work has been completed in accordance with the plans and specifications and is being certified to the City Council for acceptance and final payment. RECOMMENDED MOTION: Move to accept the work for Municipal Project #9524 Sanitary Sewer Lining and to authorize final payment of $42,743.00 to Visu-Sewer Clean and Seal, Inc. of Menomonee Falls, Wisconsin. MAW:jb 95-732 Attachment COUNCIL ACTION: VISU-SEWER CLEAN & SEAL, INC. N5S W14397 Bobolink Avenue, Menomonee Falls, Wisconsin 53051 414-252-3203 I -Ea00-Ea76-847[~ FAX 414-252-31 ~5 Invo:Lce Number: 10264 Invoice Date : 10/31/95 COLUMBIA HEIGHTS, DF'W 637 38TH AVENUE N E COLUMBIA HEIGHTS, MN. 55421-5878 ATTN: ACCOUNTS PAYABLE COLUMBIA HEIGHTS, MN CUSOTMER NO. 50814 JOB NO. 9536iU DATE DESCRIPTION QTY U/M PRICE AMOUNT RE: SANITARY LINING SANITARY SEWER LINING 1.00 LS 42,743.0000 42,743.00 GROSS BILLINGS: STATE SALES TAX: LOCAL SALES TAX: AMOUNT DUE THIS iNVOiCE: 42,743.00 42,745.00 TERMS: DUE UPON RECEIPT OF INVOICE. A SERVICE CHARGE OF 1-1/2% PER MONTH MAY BE CHARGED ON ALL PAST DUE ACCOUNTS. RECEIVED NOV - 8 1995 Public WorKs Dept. Servimg-Munioipalit;ies, Utilities arid Indust;ry member of CITY OF COLUMBIA HEIGHTS CERTIFICATE OF COMPLETION MUNICIPAL PROJECT #9524 Project: Name of Contractor: Total Value of Work: Sanitary Sewer Lining Reservoir Blvd, 37th Ave. to 39th Ave. Visu-Sewer Clean and Seal, Inc. $42,743.00 I HEREBY CERTIFY to the City Council of Columbia Heights, that I have been in charge of the work required by the above described contract; that all work has been done and performed as measured by and in accordance with and pursuant to the terms of said contract. Date I I[~OIq~ Signature ~ ~~ ~n/. [~ ' ~ I ~it~ E~R~r CITY COUNCIL LETTER Meeting of: November 27, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER' S APPROVAL ITEM: APPROVE STARTING RATE FOR SECRETARY BY: LINDA L. MAGEE J~ BY: II-A, POLICE ~ A ~ DATE: 11-20-95~' ~--DATE: NO: . . Testing and interviews have been conducted to fill the position of Secretary II-A in the Police Department, which was vacated due to a resignation. Based on the recommendation of the Police Chief, Police Captain, Senior Police Records Technician, and Assistant to the City Manager, a conditional offer of employment has been made to Diane Winkler. Since 1991, Diane has held a similar position with the Hennepin County Sheriff's Office. She is a Columbia Heights resident. Based on her previous experience and training, it would require minimal on-the-job training in order to acclimate her to the position of Secretary II-A. Moreover, she is already state certified in the operation of state and FBI computer files. The 1995 range for this position is: Entry 6 Months 1 Year 2 Years 3 Years 4 Years $10.53 $11.05 $11.58 $12.11 $12.63 $13.16 Based on her experience and training, staff is requesting authorization to start Ms. Winkler at the two year rate. The 1995 two year rate for this position, based on the AFSCME contract is $12.11 per hour. Ms. Winkler has indicated she would accept the position at that rate. RECOMMENDED MOTION: Move to approve the starting rate for Diane Winkler, Secretary II-A Police, at the two-year rate of $12.11, based on the 1995 Labor Contract between the City of Columbia Heights and the American Federation of State, County, and Municipal Employees. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: November 27, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MGR NO: 4 CITY MANAGER'S APPROVAL ITEM: RENEWAL OF CLASS B GAMBLING LICENSE BY BY: C. BLOWERS BY": -'")/' VFW DATE: 11/21/95 The City has received a request from VFW Post 230 seeking the renewal of their Class B gambling premises permit. The organization continues to comply with the City's resolution on charitable gambling and is considered to be a qualified organization. The organization has submitted the proper fees with the application. In light of the above, the City Manager recommends that the City Council adopt the following motion. RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to the renewal of a Class B charitable gambling license for the Columbia Heights VFW Post 230 in conjunction with activities held at the VFW Post 230, 4446 Central Avenue NE, Columbia Heights; and, furthermore, that the City Council hereby waives the remainder of the sixty day notice to the local governing body. COUNCIL ACTION: South STATE OF MINNESOTA GAHBLING CONTROL BOARD PREMISES PERHITRENEWAL APPLICATION LG214PPR PRINTED:09/05/95 FOR BOARD USE ONLY AHT PAID CHECK NO-. DATE LICENSE NUMBER: B-O0012-O0! EFFECTIVE DATE: 03/01/94 EXPIRATION DATE: 02/29/96 NAME OF ORGANIZATION: VFW Post 230 Columbia Heights GAMBLING ~REMIS~$ ~NFORMATION NAME OF ESTABLISHMENT WHERE GAMBLING WILL BE CONDUCTED VFW Post 230 4446 Central Ave NE Columbia Heights 55421 COUNTY Anoka IS THE PREMISES LOCATED WITHIN THE CITY LIMITS?: Y LESSOa TNFORMATION DOES YOUR ORGANIZATION OWN THIS SITE?: Yes IF NO, LIST THE LESSOR: NAME OF PROPERTY OWNER (WHEN NOT LESSOR): SQUARE FEET PER MONTH: 0 SQUARE FEET PER OCCASION: 0 AMOUNT PAID FOR RENT PER MONTH: 0 AMOUNT PAID PER OCCASION: 0 ~N~O ACTIVITY BINGO IS CONDUCTED ON THIS PREMISES: No IF YES, REFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT S~ORAGE ADDRESS Ne State Hank 3989 Central Ave Columb£a Heights MN 55421 BANK INFORMATION GAMBLING BANK ACCOUNT NUMBER: 500-4700 ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS AND TITLE OF AT LEAST TWO PERSONS AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE GAMBLING ACCOUNT. THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMBLING FUNDS. (BE SURE TO ~ THE REVERSE SIDE OF THIS APPLICATION~ THIS FORM WILL BE MADE AVAILABLE IN ALTERNATIVE FORMAT (I.E. LARGE PRINT, BRAILLE) UPON REQUEST ACKNOWLEDGMENT GAMBLIN~ PI~EMISES AUTHORIZATION I HEREBY GIVE CONSENT TO LOCAL LAW ENFORCEMENT OFFICERS, THE GAMBLING CONTROL BOARD, OR AGENTS OF THE BOARD, OR THE COMMISSIONER OF REVENUE OR PUBLIC SAFETY, OR AGENTS OF THE COMMISSIONERS, TO ENTER THE PREMISES TO ENFORCE THE LAW. BANK RECORDS INFORMATION THE GAMBLING CONTROL BOARD IS AUTHORIZED TO INSPECT THE BANK RECORDS OF THE GAHBLIN~ ACCOUNT WHENEVER NECESSARY TO FULFILL REQUIREMENTS OF CURRENT GAMBLING RULES AND ~TATUTES. DECLARE THAT~ ~ RAVE READ THIS APPLICATION AND ALL INFORMATION SUBMITTED TO THE GAMBLIN~ CONTROL BOARD; ALL INFORMATION IS TRUE, ACCURATE AND COMPLETE;; ALL OTHER REQUIRED INFORMATION RAS BEEN FULLY DISCLOSED; I AM THE CHIEF EXECUTIVE OFFICER OF THE ORGANIZATION; I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND LAWFUL OPERATION OF ALL GAMBLING ACTIVITIES TO BE CONDUCTED; I WILL FAMILIARIZE MYSELF WITH THE LAWS OF MINNESOTA GOVERNING LAWFUL GAMBLING AND RULES OF THE GAMBLING CONTROL BOARD AND AGREE, IF ISSUED A PREMISES PERMIT, TO ABIDE THOSE LAWS AND RULES, INCLUDING AMENDMENTS TO THEM; ANY CHANGES IN APPLICATION INFORMATION WILL BE SUBMITTED TO THE GAMBLING CONTROL BOARD AND LOCAL UNIT OF GOVERNMENT WITHIN TEN DAYS OF THE CHANGE; I UNDERSTAND TRAT FAILURE TO PROVIDE REQUIRED INFORMATION OR PROVIDING FALSE OR MISLEADING INFORMATION MAY RESULT IN THE DENIAL OR REVOCATION OF THE PREMISES PERMIT. S~~c~OF CHIEF EXECUTIVE OFFICER 1. THE CITY* MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN CITY LIMITS. 2. THE COUNTY** AND TOWNSHIP** MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN A TOWNSHIP. 3. FOR TOWNSHIPS TRAT ARE UNORGANIZED OR UNINCORPORATED, THE COUNTY** IS REQUIRED TO ATTACH A LETTER TO THIS APPLICATION INDICATING THE TOWNSHIPS STATUS. 4. THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY APPROVING OR DENYING THIS APPLICATION. 5. A COPY OF THE LOCAL UNIT OF GOVERNMENT'S RESOLUTION APPROVING THIS APPLICATION MUST BE ATTACHED TO THIS APPLICATION. 6. IF THIS APPLICATION IS DENIED BY THE LOCAL UNIT OF GOVERNMENT, IT SHOULD NOT BE SUBMITTED TO THE GAMBLING CONTROL BOARD. TOWNSHIP~ BY SIGNATURE BELOW, THE TOWNSHIP ACKNOWLEDGES THAT THE ORGANIZATION IS APPLYING FOR A PREMISES PERMIT WITHIN TOWNSHIP LIMITS. CXTY* OR COUNTY** TOWNSHIP** .~' OR COUNTY NAME i/~. J TOWNSHIP NAME SIG~q~~ ~"4~~['/~ OF PERSON._ ~ ..~IVIN~PLI~TION/~~~~ ~ ~SIGNAT~ OF PE~ON ~CEIVING ~PLICATION TI~ ~c ~ r~'~ ~ DATE ~CEI~D TITLE REFER TO T~E CHECKLIST FOR RS~UIRED ATTACHMENTS MAIL TO~ GAMBLING CONTROL BOARD 1711W COUFfY RD B - SUITE 300 S ROSEVILLE, MN 55113 COLUMBIA HEIGHTS POST NO. 230 V.F.W. GAMBLING ACCOUNT 4446 CENTRAL AVENUE NE. COLUMBIA HEIGHTS, MN 55421 NORTHEAST STATE BANK COLUMBIA HEIGHTS OFFICE 3989 CENTRAL AVE. NE COLUMBIA HEIGHTS. MN 55421 · DATE INVOICE AMOUNT 5985 17-13/910 .///t.~Z CHECK 1:~ "-"(:~~'~""-----.__._...~ DOLLARS AMOUNT COLUMBIA HEIGHTS POST NO, 230 V.F,W. SO0,,, h ?00,' RESOLUTION NO. 88- 41 BEING A RESOLUTION AUTHORIZING CEI~TAIN C~ARITABLE GA~BLING BE IT RESOLVED by the City of Colunbia Heishts that gambling, as described in M/nnesota Statute 326 shall be prohibited in all bars and liquor establish- meats within the City which are licensed pursuant to Section 5.501, 5.503, 5.504, 5.505, 5.506, or 5.507 of the City Code unless~ 1. The organization wishinE'to samble obtains the permission of the Minnesota Charitable GamblinE Control Board; 2. The organization wishing to gamble obtains the permission of the Council of the City of Columbia Heights; The organization wish/nE to gamble has been in existence in Columbia HeiEhts for not less than ten years; The organization wish/nE to samble is a bona fide club; The organization wishing to gamble does not pay the proprietor of the licensed premises a rental or lease payment in excess of the lesser of $400 per month, or the amount authorized by the State Charitable Gambling Control Board for Class A and Class B licenses. No other remuneration shall be paid to the proprietor for permitting the gambling activity or device to be located on the licensed premises. A license fee not subject to a waiver shall be paid to the City of Columbia HeiEhts in the amount of $250 for Class A and Class B licenses and $25 for Class C and Class D licenses. License fees shall not prorated or refundable. NOW, THEREFORE, BE IT RESOLVED that this resolution shall take effect on July 1, 1988, and shall replace Resolution 86-11. Passed the 9th day of Hay, 1988. Offered By: Carlson Seconded Bys Peterson Roll Calls All ayes Jo-A~e Student, Cc~cil Secretary Dale V. Hadtrath, I/ayor TO CITY COUNCIL NOVEMBER 27, 1995 *Signed ~4aiver Accompanied Application APPROVED BY BUILDING INSP. II II II II 1995 LICENSE AGENDA CONTRACTORS Burnsville Heating & A/C HcGough Const. Co. Mn. Conway Fire & Safety LICENSED AT 12481 Rhode Island Ave. S. 2737 N. Fairview Ave. 4565 14. 77th St. FEES $40.00 4O.O0 4O.OO SAFETY & HEALTH ANOKA COUNTY HEALTH ITINERANT FOOD CONCESSION Thomas IV. Reeves d/b/a Operation North Pole 825 N.E. 41st Avenue December 9, 1995 REQUEST FEES BE ~VAIVED S&FETY & HEALTH, FIRE, BUILDING, ANOKA COUNTY HEALTH RESTAURANT FAheem Sagid Rizvi d/b/a Br~dgemans Restaurant 3800 Central Ave. 37.50 ZONING COORDINATOR TRUCK/TRAILER RENTAL James IV. Eng d/b/a 30-Minute Muffler Shop 5101 University Ave. 75.00 NOU-15-1995 13:4S FROM NE I COLLEGE OF TECHNOLOGY TO 782280i P.03 No.v.~mber 14, 1995 'i The:.City of Columbia Meights concession fee for special events To'~hom It May Concern: 0n Saturday, December 9, Christmas will come to Columbia Heights-- at lleast ifor those kids attending Operation North Pole's party. This event, whick will be held at N~I College of Technolc97 (825 41st NE, ! Columbia Heights), is a community outreach meant to provide al'special afternoon for area children. For some, it may be thelonly Christmas they will know. The! party is free, and each child receives a tasty lunch, entertainment and a visit with (and gift from) Santa. Parents'are also welcome to share in the lunch and entertainment. A selection of new mittens and hats will also be available to those who Wish the~, again without cost. Last year over 3,000 children attended. Thig yearilwe are expecting a larger group. Thi~ event is possible because of generous donations given by various b~sinesses and through the hard work of many volunteers. Nowt in its 14th year, Operation North Pole is a nonprofit organlzat~on, created for the benefit of others. All necessary permits amd inspections have been fulfilled, (copies enclosed), acc6rdinqto requirements. We are asking for the concession fee to be Walved~.as a gesture of support for what we are trying to do. Thei city i!of Columbia Heights is dedicated to providing for the needs of ~he community, and we appreciate that concern. This party wilt be one way of sharing the magic of season with a lot of des~rvingl~ kids. Operationil~orth Pole TOTAL P. 83 TO: FROM: SUBJECT: DATE: PAT HENTGES, CITY MANAGER LOWELL DEMARS RE-LICENSING OF 4610-12 FILLMORE STREET NOVEMBER 15, 1995 THE LICENSE FOR THE ABOVE DESCRIBED PROPERTY OWNED BY MR. MOHSEN DESSOUKI WAS REVOKED ON SEPTEMBER 11, 1995, BECAUSE OF OUTSTANDING HOUSING CODE VIOLATIONS. MR. DESSOUKI HAS CORRECTED ALL OUTSTANDING VIOLATIONS THAT WERE CITED ON THE PROPERTY INCLUDING THE PAYMENT OF RE-INSPECTION AND RE-LICENSING FEES. I AM RECOMMENDING THAT TIlE RENTAL LICENSE FOR THIS PROPERTY BE RE-ISSUED. SHOULD YOU HAVE ANY QUESTIONS, PLEASE CALL ME. CITY OF COLUMBIA HEIGHTS 4 .A, TO: FROM: DATE: RE: PAT HENTGES, CITY MANAGER LOWELL DE MAR~ NOVEMBER 20, 1995 RE-LICENSING OF 4522 TYLER The license for the above described property owned by Don Findell was revoked on August 28, 1995, because of outstanding housing code violations. Mr. Findell has corrected all outstanding violations that were cited on the property including the payment of re- inspection and re-licensing fees. 1 am recommending that the rental license for this property be re-issued. Should you have any questions, please call me. Ch,?,::: I< [: FlEXi} }< BAI,I I< []:HEX:: !< I I,l(:i A(::(::(:iI...II,.I'T' F:'I.I I i...L ]] F:'S W ]] hiE] & SF:' ]]F:~"f'S I'"i J I/"1j ....... '-" .. A & C ;'"" ADVAN(::E;D CI3MCF;.:E]'f'E; .t.r.~... 5 6 0 2 6 5 6 () 27 56 C,:.:?; () 56 () :.3:1 5 6032 5 6 ()3.q 56 () 3 5 60 :.3 6 5 6 C:, 4 0 5 6 ()4 2 56 ,::::, 4 .'.':~ 5 6 () 5,q 5 <!'),::) 5 5 56 C) 61 56'::) 64 87 ,, 9:1. 816 ,, 83 5 (', (':, ,, C, () 2 5 ()., ,::::, () ~t -'... -' -':-.. ',i?, 10,, ".'~.,- "'"... !:~-::, -..,.-..... 2,1 (';,0 ,, 9';.:" .... ' ...... () 2. :.':!; 5,S, .. ,::)() .'.':'!; '.:-:' :I. ,, C, ,::) :1., ,::)53 ,, 5C, ... ,-:., ,, ,---,, ;, ,, :J. 9 ":.';'4 "'"' :1.5 () ,, () (';, 4 5F: ,, 91 ]. , '::' .::,,..,, ,, () () (.'. ,:")':;.:' ,, C;, (';, 5 9 ,, 5 (') 2.86 C;:[..IF:: "': K I--.IL.IFI]:}JlEF;.: f->d'"['.: I.. N"I :1..?. ~, :I. d) :l....,':: "'".: ,57 ,':::, (';, · :7, ~"'~ !::~ :1. ::'.'.;..'.:.:, C., ::~';:' =,.7.:,:') ,"",,"", "-':!. :L d':,,, '":-', '::':'.. :t. 7 '5 ,, () 0 ,(::: 0 :l. ,.>,.: ...... 2': :t. /-'~- :, F:'?"':? ,"",~::i :l. (35;' ':J.:' :l..,, ,:l-,x-c:', ,"-'",'"':; :1. ':.:;'::::': ,, ~:.:,(:." ,.::': :':'.~,:-':, ,, ()'::) ,:'.l. :':" ,, C, (::, :j. ~':!; :.':':; ,..'.':~ :::':': :l. C' :I. ,, ()':.:;' .I. ,.' ...... :;':":.";' :.':':; ~, 2: !.:.:,":'!- ,, :1. () '::;":;;' ,, C, (::, ::;' '..5 ':,:' ,, ';;" ':::' 2:'7' ,, 2: :!. 5 ::::, ,, 0 0 ';::': :f: C, ,, C,O :1_, ~: 6,%;' ,, :1. 2':(::, .. 0() :.:~ :1. , ',"~ (';' di, ~.:, '"' '''~ :1. () 5 (';,0 ...,.<:. :.'::;':.:.;' :;';: '::';' 0 C'O 2': S;' ~:::50 ,:!), (i:: 2:,:'.::, !::,':":' .,.'~ :~ :l. ""~ ,q.... ..'"':' .:.."':' !5 ("'::"" ,, ':":":") :l. :L '.:':" ,, '.'::, ~':':; ,:!':, ::::: ',::?, ,, '{;:' ::?. CITY COUNCIL LETTER Meeting of : November 21, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: 4 C i ty Manager APPROVAL ITEM:TAxANOKAFoRFEiTCOUNTYLANDPRIVATE SALE OF_~ BY: Patrick Hentges BY~'~j~ ~ j~, C~ DATE: November 21, 1995 NO: Attached is a copy of Resolution 95-180 passed by the Anoka County Board of Commissioners at its meeting held October 24, 1995. This resolution provides for a private sale of lands situated in Anoka County which have tbrfeited to the State of Minnesota.The following list of the forfeit land parcels in our City are all zoned R-2 and are unbuildable because of size or poor soil: 35 30 24 31 0009 4058 5thSt. 30 X 129.6 Too small 35 30 24 33 0118 3756 2 1/2 St. 24.3 X 129.6 City returned to State 36 30 24 240053 1218 43rdAve. 70 X 145 Poor soil condition 26 30 24 24 0007 5024 7thSt. 8 X 128.36 City returned to State RECOMMENDED MOTION: Move to decline the purchase of any of the tax forfeit land going to private sale by Anoka County Resolution 95-180. COUNCIL ACTION: COUNTY OF ANOKA DIVISION OF PROPERTY RECORDS AND TAXATION Edward M. Treska, Division Manager . GOVERNMENT CENTER · 2100-3RD AVENUE · ANOKA, MN 55303 November 15, 1995 Mr. William Elrite, Clerk City of Columbia Heights 590 40th Ave NE Columbia Heights, MN 55421 Dear Mr. Elrite: Enclosed for your information and files is a copy of Resolution 95-180 passed by the Anoka County Board of Commissioners at its meeting held October 24, 1995. This resolution provides authority under Chapter 282 of Minnesota Statutes for a private sale of lands situated in Anoka County which have forfeited to the State of Minnesota for nonpayment of taxes. Also enclosed is a list of the forfeit land parcels within your municipality to be sold on a priv.ate land sale. If you have any questions or need additional information, please feel free to call Sharon at 323-5443. Very truly yours, '£ar~W. Dalien, Director Property Records and Public Service LWD/tjb Enclosure privatesale.cities Affirmative Action / Equal Opportunity Employer BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE: October 24, 1995 RESOLUTION//95-180 OFFERED BY COMMISSIONER: Berg AUTHORIZING THE SALE OF CERTAIN NON-BUILDABLE TAX-FORFEITED LAND PURSUANT TO MINNESOTA STATUTES, CHAPTER 282.01, SUBD. 7A, ALTERNATE SALES PROCEDURE; SETTING THE TERMS OF SALE; AUTHORIZING THE COST OF THE ALTERNATE LAND SALE TO BE CHARGED AGAINST THE PROCEEDS OF SAID SALE;AND AUTHORIZING 20 PERCENT OF THE PROCEEDS OF THE ALTERNATE LAND SALE TO BE DISTRIBUTED TO THE PARI~ FUND WHEREAS, certain lands have forfeited to the Stat~ of Minnesota pursuant to Chapter 282 of the Minnesota Statutes, which lands are described in Exhibit M Platted and Exhibit N Unplatted, which is attached hereto and incorporated by reference; and, WHEREAS, the Anoka County Board of Commissioners has determined that it is advisable to sell said lands and has set appraised prices for said lands as set forth in Exhibit M Platted and Exhibit N Unplatted; and, WHEREAS, the Anoka County Board of Commissioners has previously classified appraisal lists No. 87, 88-B, and Classification Lists 89, 90, 91, 92, 93, 94 and 95 which include the lands described in Exhibit M Platted and Exhibit N Unplatted, as non-conservation and approved them for sale under Chapter 282 of the Minnesota Statutes by Resolution Nos. 87-54, 88-56, 89-13, 90-15, 91-16, 92-33, 92-142, 93-146, and 94-210; and, WHEREAS, the classification and sale of any tax-forfeite~l land lying within the bounds of any organized town, with a taxable value in excess of $20,000, or incorporated municipality, has been approved by the town board of such town or governing body of such municipality, insofar as the lands located therein are concerned; and, WHEREAS, the lands in Exhibit M Platted and Exhibit N Unplatted being authorized for sale cannot be improved because of noncompliance with local ordinances regarding the area, shape, frontage or access; and, WHEREAS, the Division Manager of Property Records and Taxation has'~determined that a non-public sale of the lands listed in Exhibit M Platted and Exhibit N Unplatted will encourage the approval of the sale of the lands by the city or town and promote their return to the tax rolls; and, WHEREAS, all parcels which were approved for sale by Resolution 94-158 dated September 27, 1994, which have not been sold, should be withdrawn from sale; and, WHEREAS, the Division Manager of Property Records and Taxation may restrict the sale owners of lands adjoining the lands to be sold, and shall conduct the sale by sealed bid, or other means of sale, as provided for in Chapter 282.01, subd. 7a, of the Minnesota Statutes; and, WHEREAS, Chapter 282.09 of the Minnesota Statutes provides that the Division Manager of Property Records and Taxation shall place all monies received from a land sale conducted in accordance with Chapter 282,01, subd. 7a, of the Minnesota Statutes in a fund to be known as the forfeited tax sale fund, and all disbursements and costs of such sale shall be charged against said fund when provided for by the County Board; and, WHEREAS, it is the desire of the Anoka County Board of Commissioners to avatl itself of the authority contained in Chapter 282.08 (3)(b) of the Minnesota Statutes wherein the County Board may set aside 20% of the balance of the proceeds of a forfeit land sale conducted under the provisions of Chapter 282.01, subd. 7a, of the Minnesota Statutes for park purposes: NOW, THEREFORE, BE IT RESOLVED that the lands listed in Exhibit M Platted and Exhibit N Unplatted and classified as non-conservation are approved for sale by sealed bid; that the lands shall be sold only to owners of property adjoining the lands to be sold; that the owners of property adjoining the lands to be sold shall be given thirty (30) days written notice of the sale by the Division Manager of Property Records and Taxation as provided for in Chapter 282.01, subd. 7a, of the Minnesota Statutes; that the lands shall be sold to the highest bidder for no less than the appraised price set forth in Exhibit M Platted and Exhibit N Unplatted; and any remaining parcels not sold hereby shall be sold to any owner of property adjoining the lands to be sold offering to pay the appraised value thereof. BE IT FURTHER RESOLVED that all the parcels which were approved for sale by Resolution q4-1RR tint,.ri ~e,ntemher 27, lqq4, which hnv~. nnt hewn ~nlrl nr~ h~rehv withdrnwn frnm RESOLUTION #95-180 Page 2 BE IT FURTHER RESOLVED that the sale shall be made sublect to the condition that after the sale, the Division Manager of Property Records and Taxation shall combine each parcel acquired with the purchaser's adioining property in the Property Records and Taxation Department's official tax records. BE IT FURTHER RESOLVED that in accordance with Chapter 282.09 of the Minnesota Statutes which provides that the Div'sion Manager of Property Records and Taxation shall place all monies received from the sale of tax-forfeited land conducted in accordance with the provisions of Chapter 282.01, subd. 7a, of the Minnesota Statutes, Alternate Sales Procedure, In a fund to be known as the forfeited tax sale fund, and all disbursements and costs of such sale shall be charged against said fund when provided for by the County Board; the Division Manager of Pr~3perty Records and Taxation is hereby authorized to charge all appropriate expenses from the sale of tax-forfeited land conducted in accordance with the provisions of Chapter 282.01, subd. 7a, of the Minnesota Statutes, Alternate Sales Procedure, to the forfeited tax sale fund, and further, that said expense amounts shall be paid from the forfeited tax sale fund and credited to the Division Manager of Property Records and Taxation's general account. BE IT FURTHER RESOLVED that the sale shall be made for payment in full or upon the following terms: that sales amounts of $500 or less shall be paid in cash at the time of the sale and all other sales amounts may be paid in cash or paid on an installment basis provided that at the time of the sale a down payment of $500 shall be paid on sales amounts over $500 but not over $2,000, and a down payment of one-fourth of the sales price shall be paid on sales amounts in excess of $2,000; that the unpaid balance shall be paid in annual installments over a three-year period prior to October 31 st of each year and shall accrue interest at the rate prescribed by Minnesota Statutes, Chapter 549.09, and is subject to change each year on the unpaid balance; that no principal installment payment shall be less than the amount of the original down payment unless It is a final payment on the contract and each installment payment shall include the amount of accrued Interest to date. At the time of sale of a parcel of tax-forfeited land the Division Manager of Property Records and Taxation shall collect in full an amount equal to 3 percent of the total sales price of the parcel, said sum to be deposited with the State Treasurer in the real estate assurance account pursuant to Minnesota Statutes, Chapter 284.28, subd. 8; an amount equal to the State Deed Tax, and the cost of obtaining the Deed and recording the same, which amounts are in addition to the total sale price of the parcel. That all property remains subject: to any existing leases; to easements obtained by governmental subdivisions or agencies thereof for any public purposes; to restrictions appearing of record; to all existing laws and ordinances; and to the condition that the total appraised value does not represent a basis for future taxes; and that amounts of special assessments canceled because of forfeiture may be subject to reassessment. Each sealed bid shall be accompanied by a check made payable to the Division Manager of Property Records and Taxation in the minimum amount of the down payment set forth above. BE IT FURTHER RESOLVED that after distributing the appropriate amount of the. sales receipts from the alternate land sale conducted in accordance with the provisions of Minnesota Statutes, Chapter 282.01, subd. 7a, pursuant to Chapter 282.08 (1), (2) and (3)[al of the Minnesota' Statutes, if applicable, the Division Manager Of Property Records and Taxation shall set aside 20% of the balance of said receipts for use by the county In the maintenance and acquisition of county parks, pursuant to Minnesota Statutes, Chapter 282.08 (3)(b) and statutes cited therein. BE IT FURTHER RESOLVED that copies of this resolution be forwarded to the Division Manager of Property Records and Taxation, County Land Commissioner, the Minnesota Departmer~t of Revenue, and all affected municipalities and town boards. BE iT FINALLY RESOLVED that the Anoka County Board of Commissioners reserves its right to withdraw from sale any or all parcels listed in Exhibit M Platted and Exhibit N Unplatted. RESOLUTION //95-180 Page 3 YES District #1 - Berg X Berg District #2 - Lang X Lang District #3 - Langfeld X Langfeld District//4 - Kordiak X Kordlak District//5 - McCauley X McCauley District #6 - McCarron X McCarron District//7 - Erhart X Erhart NO STATE OF MINNESOTA ) SS COUNTY OF ANOKA ) ~ I, John "Jay" McLinden, County Administrator, Anoka County, Minnesota, hereby certify that I have cempared the foregoing copy of the resolution of the County Board of said County with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated In the minutes of the proceedings of said Board at a meeting duly held on October 24, 1995, and that the same is a true and correct copy of said original record and of the whole thereof, and that said resolution was duly passed by said Board at said meeting. Witness my hand and seal this 24th day of October, 1995. Exhibit M Platted Page 2 SEC. OR TWP. OR SUBDIVISION LOT BLOCK RANGE APPRAISED VALUE OF LAND CITY OF BLAINE CONTACT THE MUNICIPALITY FOR LOCAL BUILDING AND ZONING ORDINANCES. EDWALLS 2ND ADD 5P. 20 31 23 21 0050 KEY 1770~1 LOT 11 BLK 2 EDWALLS SECOND ADD, EX E 100 FT THEREOF, SUBJ TO EASE OF REC 11 2 TAUER ADD 6P. 24 31 23 41 0021 KEY 9OO243 E1/2 OF LOT 5 BLK 2 TAUER ADD SUBJ TO EASE OF REC 5 2 CITY OF COLUMBIA HEIGHTS CONTACT THE MUNICIPALITY FOR LOCAL BUILDING AND ZONING ORDINANCES. COLUMBIA HEIGHTS ANNEX 7P. 35 30 24 31 0009 ~¢._4"~ KEY 259963 COLUMBIA HEIGHTS ANNEX TO 1 MINNEAPOLIS,ANOKA COUNTY,MINNESOTA LOT 1 BLK 51 COL HEIGHTS ANNEX NOTES: *'*'*'* MAY BE SUBJECT TO REASSESSMENT **** BP. 35 30 24 33 0118 ~ -?..5-~, KEY 238567 COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS,ANOKA COUNTY, MINNESOTA LOT 1 BLK 93 COL HTS ANNEX 51 93 RESERVOIR HILLS 9P. 36 30 24 24 0053 /¢,~/~ -- V~-/z'/~¢~ KEY 285453 RESERVOIR HILLS, COLUMBIA 7 3 HEIGHTS, ANOKA COUNTY, MINNESOTA E 70 FT EX THE S 165 FT OF LOT 7 BLK 3 RESERVOIR HILLS 400 800 500 100 5,000 Exhibit M Platted Page 3 SUBDIVISION SEC. OR 'FNP. OR LOT BLOCK RANGE APPRAISED VALUE OF LAND ROSLYN PARK 10P. 26 30 24 24 0007 KEY 24O698 LOT 9 BLK 9 ROSLYN PARK, EX N 11 FT THEREOF, ALSO EX THAT PRT OF SD LOT LYG S OF N 19 FT THEREOF, SUBJ TO EASE OF REC 9 9 CITY OF COON RAPIDS CONTACT THE MUNICIPALITY FOR LOCAL BUILDING AND ZONING ORDINANCES. RIVERVIEW HEIGHTS 11P. 03 30 24 22 0082 KEY 325874 LOT 41 BLK C RIVERVIEW HEIGHTS 41 C SUBJ TO EASE OF REC CITY OF EAST BETHEL CONTACT THE MUNICIPALITY FOR LOCAL BUILDING AND ZONING ORDINANCES. COON LAKE BEACH 12P. 36 33 23 22 0042 KEY 76232 COON LAKE BEACH LOTS 87 THRU 91, BLK 2, COON LAKE BEACH 87 2 13P. 36 33 23 22 0043 KEY 76241 COON LAKE BEACH LOTS 92 & 93, BLK 2, COON LAKE BEACH 92 2 14P. 36 33 23 23 0022 KEY 79364 COON LAKE BEACH LOT 701, BLK 19, COON LAKE BEACH 701 19 15P. 36 33 23 23 0023 KEY 79373 COON LAKE BEACH LOT 702, BLK 19, COON LAKE BEACH 702 19 100 100 2,500 2,500 100 100 CITY COUNCIL LETTER Meeting of: November 27, 1995 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: '7 ITEMS FOR CONSIDERATION CITY MANAGER'S APPROVAL ADJUSTMENTS ~'l /' / DATE: 11 - 17 - 9 NO:' / ~ /-i · ' Attached are proposed 1995 wage schedules for non-union part-time temporary Library employees and seasonal Public Works employees. The Library Director is recommending a 2.75% increase in wages for pages and library supervisors. This is the same percentage increase negotiated and approved for other City employees for 1996. Public Works seasonal rates have not been increased since 1993. The Public Works Director is recommending a $.40 per hour increase for seasonal laborers and warming house attendants over the current schedule. This is based on the increase granted during 1994, 1995, and for 1996 to other employees. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. 76 RECOMMENDED MOTION: Move to adopt Resolution 95- , Adopting changes in wage ranges and establishing wages for seasonal and temporary employees for calendar year 1996. COUNCIL ACTION: RESOLUTION 95- 76 RESOLUTION ADOPTING CHANGES IN WAGE RANGES AND ESTABLISHING WAGES FOR TEMPORARY PART-TIME LIBRARY EMPLOYEES AND SEASONAL PUBLIC WORKS POSITIONS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Unionized City Employees effective January 12, 1980 (Resolution 80-47), which indicates that on an annual basis, changes will be adopted in Wage Ranges, based upon reliable survey data; NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights establishes wage ranges for non- unionized temporary part-time Library positions and seasonal Public Works positions, as indicated on Schedule 1 and II which are on file in the office of the City Manager; and, BE IT FURTHER RESOLVED that such schedules be effective January 1, 1996. Passed this __ day of 1995. Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Smdent, Council Secretary 1996 SCHEDULE I Pages and Choreperson Entry ............. 6 months ........... 12 momhs .......... 24 months .......... 36 months .......... $4.78/hour $5.09/hour $5.39/hour $5.70/hour $6.11/hour Library Supervisors Entry . ............ 6 months ........... I 8 months .......... $12.69/hour $12.95/hour $13.15/hour 11 It}5 1996 SCHEDULE II ENTRY 1 YEAR 2 YEARS 3 YEARS 4 YEARS 5 YEARS 6 YEARS SEASONAL LABORER (INCLUD- $5.65 $5.90 $6.15 $6.40 $6.65 $6.90 $7.15 ING RINK MAINTENANCE) WARMING HOUSE ATTENDANT $5.40 $5.65 $5.90 $6.15 $6.40 $6.65 $6.90 WARMING HOUSE ATTENDANT $6.40 $6.65 $6.90 $7.15 $7.40 $7.65 $7.90 COLUMBIA HEIGHTS PUBLIC LIBRARY 820 - 40th AVENUE N. E. COLUMBIA HEIGHTS, rdl',l 55421.2996 PHONE, i612~ 782 280~ FAX: (612) 752-2804 TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Linda Magee. Assistant to the City Manager M. Rebecca Loader. Library, Directo/~ OCT ,"?-' 1995 CiTY 0:, ('C,~'"'~I^..., ,_. HrlGHT,~ Proposed change in pay salary schedule for part-time library employees--1996 October 25. 1995 I am proposing the following changes in the pay salary schedule for part-time library employees. Pages and Choreperson Entry . ............................. $ 4.78/hr 6 months (completion) .................. 5.09/hr 12 months (completionl .................. 5.39/hr 24 months (completion) .................. 5.70/hr 36 months (completion) .................. 6.1 l/hr Library Supervisors Entry . ............................. $12.69/hr 6 months (completion) .................. 12.95/hr 18 months (completion) .................. 13.15/hr ' "5°' increase for 1996. I would like them to go into effect on These rates are based on a _.._ ?.o January 1. 1996. If you have questions, please give me a call. MRL/jms The CtO' q£ Columbia Heights does uot discrmunate on the basis of disabiliO' in employment or the provision oJ' .'; c ' ~'l ['~IPRINTED WITH TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS~,,~ Public Works Department ASSISTANT TO THE CITY MANAGER . MARK A. WINSON ][4g~ PUBLIC WORKS DIRECTOR/CITY ENGINEER SEASONAL EMPLOYMENT PAY RATES NOVEMBER 6, 1995 A phone survey was done of five surrounding cities to determine how their seasonal pay structure compares with that of the City's. It would appear that an increase would be in order. We have reviewed the percentage increases of the full time employees over the past two years. In 1994 a 2% increase was given, in 1995 and 1996 a 2 3/4% increase was given. This equates to a 7½% increase and warrants a $.40 increase in our pay scale. As the rates for seasonal laborers, warminghouse attendants and warminghouse lead attendant have not been increased over the past two years, we recommend the attached proposed pay rates. If you have any questions, please give me a call. MAW:jb 95-699 SEASONAL LABORER EMPLOYMENT PAY RATES January 1 to December 31, 1996 Seasonal Laborer (including Rink Maintenance) Entrs_~ $5.65 I 2 3 4 5 6 Year Year Year Year Year Year $5.90 $6.15 $6.40 $6.65 $6.90 $7.15 Warminghouse Attendant $5.40 $5.65 $5.90 $6.15 $6.40 $6.65 $6.90 Warminghouse/Lead Attendant $6.40 $6.65 $6.90 $7.15 $7.40 $7.65 $7.90 New Brighton Entry - Warminghouse Attendant Entry Seasonal Laborer Spring Lake Park Entry - Warminghouse Attendant Entry Seasonal Laborer Fridle¥ Entry - Warminghouse Attendant Entry Seasonal Laborer Moundsview Entry - Warminghouse Attendant Entry Seasonal Laborer Coon Rapids Entry - Warminghouse Attendant Entry Seasonal Laborer $5.00 H.S. ('95 pay) $5.50 College $6.00 - $9.00 (depending on experience) $6.09 $5.52 - $6.57 ('95 pay - 3% increase - same as non- union employees) $5.37/hr. ('95 pay - increase each year they return - not sure what it will be for '96 - usually 3%) $5.70 $5.00 ('95 pay) $6.00 (increase $.25 every year return) $5.00 ('95 pay) $6.00 (increase $.25 every year return) 11/95 CITY COUNCIL LETTER Meeting of: November 27, 1995 AGENDA SECTION: ITEMS FOR CONSI DERATI ON NO. 7 ITEM: Warning Sirens, Maintenance NO. and Repair Contract ORIGINATING DEPARTMENT POLICE BY: Charles Kewatt DATE: October 27, 1995 CITY MANAGER APPROVAL: DA~BY:; ., " The annual contract for maintenance and repair of the warning sirens is due for renewal. For the past several years service has been provided by Doradus Corporation of Fridley on a time and materials basis. Doradus is currently only offering "fixed price service." As outlined in the attached contract proposal, the provider's technician will make an inspection of each warning siren at the time of battery replacement, to be scheduled for every three years. At that same time, a visual inspection of the unit will be made, the receiver/decoder will be inspected, and the unit checked for proper operation. Following this inspection, Doradus will provide an inspection report of each unit, noting condition of the receiver/decoder, and other data. Doradus will provide emergency service to the receiver/decoder units and a report forwarded to the City describing the problem and correction action taken, if any. Doradus will monitor the silent warning tests run by the County. Any failure of the units noted on these tests will be treated by Doradus as a call for emergency service. The contract calls for the City to pay a sum of $37.00 per unit per month, payable in advance on a quarterly basis for maintenance of the units. Repairs to failed units will be billed on a time and materials basis as follows: Labor Parts Repairs $90/hour including travel time Cost + 20% (including unlimited batteries) Cost + 20% (including unlimited radio repairs) On a one-time basis prior to the receiver/decoder being included in this maintenance agreement, Doradus shall inspect each unit at a charge of $150 each. RECOMMENDED MOTION: "Move to authorize the City Manager and Mayor to enter into an agreement with Doradus Corporation of Fridley, Minnesota, to provide fixed price service/maintenance for warning sirens located in the City of Columbia Heights per contract proposal." mld cd95-58 Attachment COUNCIL ACTION: DORADUS CORPORATION 6095 East River Road · Minneapolis, MN 55432 (612) 572-1000 · Fax (612) 572-3927 September 27, 1995 City of Columbia Heights 559 Mill Street NE Columbia Heights, MN 55421 Attn: Fire Chief Charlie Kewatt Dear Charlie: Doradus has been providing maintenance service for siren decoder/receiver units for several years. We have offered two types of contracts: Time and Materials and Fixed Price Service. We have reached the point where we can no longer justif3, offering two types of maintenance contracts. Since the overwhelming majority of our customers have opted for Fixed Price Service, we have decided to discontinue the Time and Materials coverage. We are offering you the opportunity to convert to Fixed ['rice Service. A copy of the Fixed Price Maintenance agreement is attached. Please sign the agreement and return it prior to December 1, 1995, if you wish to have Doradus Tnaintaining your siren receiver/decoders for 1996. We apologize for any inconvenience this may cause. Please call me if you ha','e any questions. Sincerely, Marv Johnson Doradus Corporation MAINTENANCE AGREEMENT FOR SIREN RECEIVER/DECODERS FIXED-PRICE SERVICE This maintenance services agreement is made and entered into as of this day of , 19 , by and between Doradus Corporation, a Minnesota corporation, of 6095 East River Road, Fridley, Minnesota 55432, hereinafter referred to as "Doradus'° and the municipality of , County), Minnesota, hereinafter referred to as the "City". DEFINITIONS The terms "Unit", "Receiver/Decoder", and "Service Call" shall be defined as follows in this Agreement: UNIT "Unit" consists of the entire siren installation, including the pole, siren, receiver/decoder, electrical service and connections, area around the pole and access to the site. RECEIVER/DECODER "Receiver/Decoder" is the portion of the siren system which is responsible for the receipt and transmission of control commands and information and the activation of the circuitry which actually sounds the siren. This includes the radio transceiver, the decoder board and its power supply (including the battery backup), the antenna, the interconnecting cables and connectors and the control box. SERVICE CALL A "Service Call" is a visit to a unit with the intention and capability of performing either preventive maintenance or corrective action to the receiver/decoder. A technician making a service call shall have with him/her the tools and spare parts necessary to reasonably assure a fully operational receiver/decoder at the end of the service call. It is agreed by and between the parties as follows: 1. SERVICES Doradus shall provide and the City shall compensate Doradus as hereinafter provided for the following: 1.1 PREVENTIVE MAINTENANCE-A Doradus technician shall perform a preventive maintenance inspection of each unit described on Attachment 1 attached hereto. This inspection will coincide with the battery replacement schedule. During such inspection, the Doradus technician shall perform the following operations: 1.1.1 BATTERY REPLACEMENT-The receiver/decoder batteries will be replaced on a regularly scheduled basis for preventive maintenance~ Battery replacement will occur during the preventive maintenance inspection once every 2 years for Hennepin County and once every three years for Anoka County for all units maintained by Doradus under this maintenance agreement, including those batteries which may have been replaced since the last scheduled replacement because of failure. The next scheduled battery replacement is: for units in Anoka County - 1997 for units in Hennipen County - 1997 1.1.2 VISUAL INSPECTION-The unit will be visually inspected for damage or signs of deterioration. 1.1.3 PREVENTIVE ACTIONS-The receiver/decoder will be inspected and actions will be taken to assure the continued reliability of the receiver/decoder. Except as specifically provided herein Doradus will not be responsible for providing preventive actions or service to the siren or to the electrical service to the unit. 1.1.4 FUNCTIONAL TEST-The unit will be checked for proper operation. 1.1.5 INSPECTION REPORT-Following the inspection visit, Doradus will prepare an inspection report of the unit, noting condition of the receiver/decoder as well as other pertinent unit data. This report will be forwarded to the City immediately if the unit is not then operable or if, in the reasonable opinion of the technician conducting such inspection, the unit will, within the following 12 month period, become inoperable; otherwise, the report will be forwarded to the City within 45 days following such inspections. 1.2 EMERGENCY SERVICE-Doradus will provide emergency service to the receiver/decoder units on the following terms: 1.2.1 RESPONSE TIME-Doradus will respond to a need for emergency service based upon either the results of a routine test analysis (see paragraph 1.3 below) or a request from the City stating the apparent failure of a unit. During the storm season (March 15 through September 15), a service call will be made within 48 hours (excluding weekends and holidays) after the report by the City of a problem. If emergency service of more than 10 units at one time is required as a result of wind, storm or fire damage, Doradus will dedicate service personnel to inspect and repair the damaged units in a timely manner. Outside of the storm season, the service call will be made within five (5) business days of the report by the City of a problem. 1.2.2 SERVICES PERFORMED-Services performed pursuant to this paragraph 1.2 will consist of analysis of the apparent problem, repair or replacement of the parts which appear to be failed, and retest of the unit. In the case of failures to pans other than those covered by this agreement (including, but not limited to, failure of the siren itself or electrical service to the unit), the City and/or its electrician will be notified as specified by the City. 1.2.3 TIMELINESS OF REPAIR-Doradus will use its best efforts to complete repairs on the first service call. Any repair which is not complete for any reason within two (2) weeks of a failure reported in writing by the City may at the option of the City be considered a breach of this agreement and shall thereupon be cause for the withholding of payments to Doradus or, alternatively may, at the option of the City be cause for cancellation of this agreement. 1.2.4 REPORTING-Following each emergency service response, a report will be immediately prepared by the Doradus technician and forwarded to the City describing the problem reported, the analysis of the problem and corrective actions taken, if any. 1.3 MONITORING OF TEST REPORTS- Doradus shall monitor the following test repons on sirens covered by this agreement resulting from silent tests run by the City or by the County in which the City is located on units described in Attachment 2: 1.3.1 FREQUENCY- Doradus will monitor silent test reports a minimum of once per week, generally on the day following the running of a silent test. 1.3.2 ANALYSIS- Doradus will monitor these test repons for items which represent to Doradus known failure modes of the units and for events not previously seen or explained. The appearance of such failure modes and events in such silent test repons will be treated by Doradus as a call for emergency service under paragraph 1.2. The City and the County in which the City is located are encouraged to continue to monitor the operation of each siren in any manner currently used (including but not li~nited to live observers of monthly tests, analysis of silent test results, etc) and to report any suspected discrepancies to Doradus. These reports will also be treated as calls for emergency service under paragraph 1.2. 1.3.3 REPORTING- Doradus will provide to the City a monthly summary of all pertinent data gathered as a result of such tests. 2~ HARDWARE AND HARDWARE FAILURES AND DEFECTS COVERED 2.1 HARDWARE COVERED- Doradus shall provide repair and/or replacement for the following components of the system: 2.1.1 CONTROL BOX- The box housing the controls for the receiveffdecoder unit n 2.1.2 SIREN DECODER BOARD- The receiver/decoder board~ including its integral power supply. 2.1.3 BATTERY-The battery which is us~ed to provide backup to the siren receiver/decoder board and power to the radio. 2.1.4 RADIO-The two-way radio transceiver installed as part of the unit. 2.1.5 INTERCONNECTIONS- All internal connections within the control box including cables, fuses, and antennas which form part of the r~eiver/decoder system. 2.2. HARDWARE FAILURES AND DEFECTS COVERED 2.2.1 CAUSES AND CONDITIONS COVERED UNDER NORMAL MAINTENANCE CHARGE- Doradus will repair or replace, for the charge set forth at paragraph 4.1, items listed at paragraph 2.1 which fail due to wear and tear, age, atmospheric conditions such as fluctuations in ambient temperature, humidity, airborne particles, etc, or unexplained failures~ 2.2.2 CAUSES AND CONDITIONS COVERED BY PAYMENT AT TIME AND MATERIALS RATES-Failures and defects of a receiver/decoder caused by Acts of God (lightning, fire not caused by a failure or defect in the hardware referred to a paragraph 2.1, excessive winds, hail, etc.), or human actions (vandalism, deliberate or inadvertent damage by outside forces) will be repaired at a time and materials rate set forth at paragraph 4.2. Doradus shall provide to the City reasonable sufficient evidence of the cause of such damage prior to receipt of payment under this paragraph 2.2.2. 2.2.3 UNSERVICEABLE UNITS-In the event that, for any reason, the Doradus technician determines that a unit is unsafe to approach or to work on, including, without limitation, improperly grounded units, units not shut off or improperly shut off, and unsafe environmental conditions of any kind, Doradus will notify the City of the problem. Doradus shall not be responsible for providing a service call until such unit is serviceable and Doradus is notified of such fact. This agreement is effective from January 1, 1996 thru December 31, 1996. At the end of each calendar year the agreement will be renewed automatically for one additional year. Either party may terminate this agreement without cause by providing the other party written notice of such termination a minimum of 60 days prior to the renewal date of this agreemento Doradus will provide any changes in price or terms of this agreement a minimum of 90 days prior to the renewal date of this agreement. This agreement may be terminated by either party for cause upon 30 days' written notice. 4. CHARGES The City shall pay Doradus the following amounts in the following manner: 4.1 MAINTENANCE CHARGE- The City will pay a sum of $37.00 per unit per month. The City shall pay in advance on a quarterly basis, and payment will be due and payable 30 days from the date of the billing statement. Interest at the rate of eighteen percent (18 %) per annum shall commence to accrue on unpaid amounts on the date such amounts are due and payable. 4.2 TIME AND MATERIALS CHARGES-Repairs of items which have failed or become defective for cause and conditions not included under paragraph 2.2.1 will be billed and payable by the City on a time and materials basis according to the following fee schedule: Labor Parts Repairs 90.00/hour including travel time Cost + 20 % (Including without limitation, batteries) Cost + 20 % (Including without limitation, radio repairs) Failed receiver/decoder circuit boards will be replaced with equivalent working boards. The City will be invoiced for time and materials charges per the above schedule for the repair or replacement of the failed board. Time and materials invoices will be delivered to the City when the siren returns to service and will be due and payable 30 days from the date of the billing statement. Interest at the rate of eighteen percent (18 %) per annum shall commence to accrue on unpaid amounts on the date such amounts are due and payable. 4.3 BUY IN INSPECTION CHARGE- On a one-time basis, prior to the time a receiver/decoder is included in this maintenance agreement, Doradus shall perform an inspection of the unit as per section 1.1. Doradus shall charge $150.00 for the inspection. In the event the receiver/decoder is inoperable Doradus will repair the unit on a time-and-material basis. This charge shall be due and payable net 30 days from the date of the billing statement. Interest at the rate of eighteen percent (18%) per annum shall commence to accrue on unpaid amounts on the date such amounts are due and payable. 5. DORADUS RESPONSIBILITIES AND WARRANTIES All Services and products furnished to the City by Doradus shall be deemed satisfactory upon City's acceptance thereof and such services and products shall be deemed accepted and satisfactory by the City unless written notice of deficiency or non-acceptance is delivered by City to Doradus within 30 days following receipt by City of a report from Doradus pursuant to paragraph 1.1.5 or paragraph 1.2.4 of this agreement. Receipt of such report by the City shall be conclusively presumed to have occurred on the third day subsequent to the date the report is mailed by Doradus, postage prepaid and properly addressed to the City Manager of the City. No other express warranty is given and no agent, employee or representative of Doradus is authorized to bind Doradus for any other or additional warranty. In the event the City provides Doradus with timely written notice of deficiency or non- acceptance of the operation of a receiver/decoder, Doradus shall use its best efforts to remedy the deficiency and/or the cause of City's non-acceptance of the receiver/decoder. Doradus shall be entitled to continue to attempt to remedy any deficiencies for so long a period of time as, in the reasonable judgment of Doradus, such attempt is justified. If Doradus further reasonably determines that the nature of the deficiency precludes remedy by correction or modification then Doradus shall have the right to fully satisfy its warranty obligation hereunder by refunding to the City all sums incurred and paid for maintenance service of the unit since the most recent inspection or test which indicated such unit to be operating improperly. Doradus shall have a continuing duty to supply the City with the telephone and facsimile machine numbers of Doradus and of any changes of such numbers. 6. CITY RESPONSIBILITIES AND WARRANTIES City shall have the continuing duty to designate one or more persons employed by or under the control of the City who shall have the duty of acting on 'behalf of the City as a point(s) of contact with Doradus personnel to assure the expeditious execution of the work required by this agreement. Further, the City shall have the continuing duty to supply Doradus at all times with a current, up-to-date list of such persons. Such list shall include, at a minimum, the name, telephone number, facsimile machine number and address of each such person and the times of the day and week that each such person can be contacted by Doradus personnel for purposes set out in this agreement. City shall make easily available to Doradus, in emergency situations, on holidays, and otherwise, any keys, permissions, or other requirements for access to the equipment to be maintained under this agreement. City shall at its expense provide Doradus with siren numbers and locations for all units covered by this agreement. City further warrants that it is free, as of the date of this agreement, of any contractual obligations that would prevent it from entering into this agreement, and that the offer of Doradus to provide maintenance services and/or products in connection with this agreement in no way has caused or induced or will cause or induce the City to breach any contractual duties or obligations. INDEMNITY AND HOLD HARMLESS Doradus shall defend, indemnify and hold harmless City from and against any and ail liability, damage, claims, or loss, including reasonable attorney's fees and costs, occurring during the term of this agreement arising from a breach by Doradus of the performance of its obligations under this agreement. City shall defend, indemnify and hold harmless Doradus from and against any and all liability, damage, claims, or loss including reasonable attorney's fees and costs, arising from or related in any way to the ownership, operation or use by City of the units and related equipment covered by this agreement, or arising from or related in any way to the neglect or failure of the City to properly maintain the parts of the unit other than the receiver/decoder. The obligations of the parties under this paragraph 7 shall continue in full force and effect notwithstanding the termination of this agreement~ 8. GENERAL 8.1 Any assignment of this agreement without the express written mutual consent of City and Doradus shall be void. 8.2 Any notice herein required or permitted to be given or served by either party hereto upon the other shall be deemed given or served in accordance with the provisions of this agreement if delivered personally, if to Doradus, to an officer of Doradus or, if to the City, to the City Manager, Treasurer, or Finance Director of the City or if mailed, in a sealed envelope by United States Postal Service mail, by certified mail, return receipt requested, postage paid and addressed to the party to whom the notice is directed at the location designated for such party on the face of this agreement, or such other location as either party may designate in writing. 8.3 Neither party shall be liable for failure to comply with any of the terms of this agreement when such failure has been caused by fire, war, insurrection, government restrictions, force majeure, Act of God or other cause, beyond the control and not due to the fault of either party involved, provided such party uses due diligence to remedy such default. 8.4 In the event any one or more of the provisions of this agreement should be ruled by a court of competent jurisdiction in the State of Minnesota to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions contained herein shall not in any way be affected or impaired thereby. 8.5 This Agreement may be amended only by an instrument in writing executed by City and Doradus. 8.6 This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 8.7 City acknowledges that it has read this Agreement, understands it and agrees to be bound by its terms, and further agrees that it represents the entire Agreement between the parties and supersedes all prior oral and written proposals and communications. The individuals executing this agreement by and on behalf of the respective parties hereby specifically represent that they are acting officers of such parties authorized to execute this agreement, holding the offices indicated by the official titles beneath their signatures below, and further represent that upon the complete execution of this agreement the party intended to be bound by this agreement by such individual will in fact be bound. 8.8 This agreement may be executed in several identical counterparts, and all of said counterparts executed and delivered, each as an original and complete in itself, shall constitute but one and the same instrument, and any such counterpart may be introduced in evidence, proved, recorded or used for any purpose without the production of any other counterparts. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the day and year first above written. CITY DORADUS CORPORATION By: By: Title: Title: Accepted by City this Accepted by Doradus this __ day of __, 19 day of ___, 19 ATTACHMENT 1 - UNITS COVERED Anoka County City Name: COLUMBIA HEIGHTS I umt Number Location 1 4855 Washington Street 2 1455 49th Avenue 8/21/91 3 4329 Central Avenue 4 322 40th Avenue 5 1726 415t Avenue 6 4457 4th Street 7 4446 Arthur Street 8 3901 Jackson Street NE CITY DORADUS CORPORATION By · By · Title · It's · Dated · CITY COUNCIL LETIER Meeting of: 11/27/95 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER NO. Bid Consideration PUBLIC WORKS BY� 7 BY: M. Winson�ITEM: PURCHASE OF TRAILER-MOUNTED NO. AIR COMPRESSOR ,. e.;). '> DATE: 11/20/95 DATE: On October 9, 1995, the City Council authorized seeking bids for the replacement of a 1973 Worthington Trailer-Mounted Air Compressor (#145). Staff requested bids from 14 suppliers. Six bids were received. HOSE REEL TRADE-IN VENDOR BASE BID OPTION 6-A OPTION 6-D NET BID Midwest Machine $10,445 $445.00 $ 1,500.00 $ 9,390.00 Reach Equipment $10,806 Included $ 800.00 $10,006.00 Honer Supply $11,584 $450.00 $ 1,500.00 $10,534.00 Carlson Equipment $11,295 Included $ 1,000.00 $10,295.00 Mpls. Equipment $10,995 $515.00 $ 500.00 $11,010.00 Total Tool Supply $11,413 $387.32 $ 500.00 $11,300.32 The low net bid of $9,390.00 does not meet specs. Item #4-C of the spec calls for "Direct driven through a flexible coupling, no step-up gears". The proposal of Midwest Machinery states "Air end is geared". RECOMMENDED MOTION: Move to authorize the purchase of a 1996, 185 CFM Ingersoll-Rand trailer-mounted air compressor from Reach Equipment based on their low, qualified, responsible bid of $10,006.00 plus tax, including trade-in of Unit #145, payment to be split from Funds 433-49449-5180 and 432-49499-5180; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 95-733 COUNCIL ACTION: IJ.I n Z n"n o o o o o o o W w <~ W w ,J ,,,_1 0 Z Z ILl Z o<~ ~J W 0 0 CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PATRICK HENTGES, CITY MANAGER NOVEMBER 21, 1995 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF NOVEMBER 27, 1995 1) SCHNEIDER/HRA DIRECTOR RESIGNATION Be advised that Don Schneider has resigned his position as Executive Director of the Columbia Heights Housing and Redevelopment Authority. As the Council recalls, the City of Columbia Heights and the Housing and Redevelopment Authority have an operating agreement whereby employees are shared, accounting is undertaken by the City, programs are jointly administered, and Schneider directs the overall Community Development activities for the City. The HRA is still an independent board having ultimate control over tax increment financing and most of the City's housing and redevelopment authority activities. The City Council has had past discussions regarding the elimination of the HRA Board in the favor of an Economic Development Authority, or the joint existence and/or the total conversion of the HRA employees to city employment. Due to the resignation of Schneider and the fact that most projects (such as Sheffield, Medtronic's, Barnick, etc.) have originated at the city level, yet ultimately are again approved by the HRA, I suggest that it may be time to re-visit the overall structure of the City's housing, redevelopment, and economic development activities. Certainly, this should be done prior to recruitment and appointment of an Executive Director by the HRA. I have tentatively scheduled a joint work session with the HRA for December 4th at 8 a.m. to discuss the Medtronic's project. It may be an opportune time to discuss the organizational issues at that time. It is critical that the Community Development Department concept remain intact if projects such as Medtronic's and city-wide housing efforts are to continue on track. 2) CENTRAL/45TH AVENUE REDEVELOPMENT PROJECT As you recall, the City entered into a preliminary agreement for a redevelopment project with Paster Enterprises (owner of Hilltop Mall) regarding the redevelopment of the southwest quadrant of Central and 45th Avenues. It appears that the project is on hold in that the property owners cannot sell property to Paster Enterprises until a feasible relocation site is arranged. I will keep you apprised of any new development or if the project is resurrected. 3) STATUTORY/HOME RULE CHARTER COMPARISON As per the City Council's request, enclosed please find a copy of the statutory/home rule charter comparison. I will schedule this for future work session discussion. If you have any comments or additional advice on how to proceed in this matter, I would appreciate your input. 4) CORRESPONDENCE FROM OTHER AGENCIES Attached please find information, reports, or correspondence from other agencies: a) b) Southern Anoka County Community Consortium - funding support St. Anthony Lion's - appreciation letter 5) SHARED RIDE SERVICE UPDATE Basically, there is nothing new regarding the Shared Ride services. Currently, the City is awaiting County Board approval of Columbia Heights' conversion to the Traveler service. City staff has attempted to fully advise those who have inquired the status of the Shared Ride service. Staff has also forwarded to each inquirer a formal copy of Page 2 City Manager's Report for November 27, 1995, Meeting information concerning the status of the program and the correspondence submitted by Suburban Taxi. 6) STREET REHABILITATION MEETINGS Attached please find information from Mark Winson regarding the street rehabilitation meetings conducted on November 14 and 15. The City Council inquired as to how all of the lists of notices were generated. Essentially, the City was divided into fourths. Each property owner (from property records) received an individual notice. The list was generated from official property records and is the most up to date information received from the county. City staff will further discuss the program with the Council in work session later in December or early January. If the proposed assessment methods are adopted, a neighborhood street meeting with be conducted in the first quadrant in February, and the formal special assessment hearings are tentatively scheduled for early spring. This is essential if the 1996 projects are to proceed on a summer/early fall construction timetable. 95/93 Housing & Redevelopment Authority of Columbia Heights Comml.~lon~. Eusebiu~ Heintz Patricia Jindra Richard Dustin Donald J, Murzyn, Jr. 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857 · (612) 782-2854 November 21, 1995 Mr. Donald J. Murzyn Jr, Chair and Board of Commissioners Housing and Redevelopment Authority (HRA) of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 RE: RESIGNATION AS OF 12-31-95 Dear Chair Murzyn & Board Members: This is to inform you that as of December 6, with your approval, I will be reducing my work days to Monday through Wednesday at 60% of pay and benefits. I will work at least 8 hours per day each day Monday through Wednesday until December 31. As of December 31, or as of December 6 if above is not satisfactory, I am officially resigning my positions as Executive Director of the HRA and as Director of the City Community Development Department. I have accepted the Executive Director position with the West Central Minnesota Housing Partnership (WCMHP) and will be working on Housing for low to moderate income people in the nine county area around Fergus Falls. My six years with the Columbia Heights HRA and City have been challenging and rewarding. It was great to be actively involved in the development of the 45 unit Parkview Villa South Senior Housing, Renovations to Parkview Villa North, the Miske Development, the Barnick Development and many other housing and economic development projects. As you know my wife and I have a large old house in Starbuck that we are renovating into a Bed and Breakfast. With the position in Fergus Falls I will be able to be home in Starbuck every night instead of just being in Starbuck on weekends, holidays and vacations. Thank you for your support and assistance over the years. Columbia Heights has a great HRA with great programs thanks to your cooperation and efforts. Sincerely, Donald R. Schneider Executive Director ~. CC: City Manager, Patrick Hentges Equal Opportunity Employer Equal Housing Opportunity Agency Z © [,. .< RESTORING COMMUNITY AND 'FAMILY CORE VALUES Mr. Craig-Maim Community Benefits Program Unity Hospital 550 Osborne Road Fridley, MN 55432 .SO UTHERN ANOKA .'CO UNTY C OMM UNITY :C ONSOR TI UM Members include School Districts 13 and 14 Anoka County November 9, 1995 Dear Craig: On behalf of the-Southern Anoka County Community Consortium, I would Ilke to thank Mercy and Unity Hospitals' Community Benefits Program'for its most recent support of $25,000 for the Values First Program. We appreciate your .belief in the program and its potential, .as well .as the financial support you have given us from the program's inception. During the remaining months of '1995, the Values First .Program intends to accomplish the following: 1. Hold a long-range planning meeting on November 2, 1995, that includes the Coordinator, Vision Team, and all Subcommittee members. ~ 2. Highlight one value per month (November and December, as well as each month during Calendar Year 1996), by targeting students and community residents. Continue to part-time coordinator position. During these two months,~ Kelly will focus on progress reports to funders; newsletter/letter to residents oi" the three communities to increase their participation; and strengthening and focusing the actions of the Vision Team and subcommittees (e.g., one subcommittee will be responsible for plans of highlighting a value each month. Actions/programs to reduce at-dsk behaviors of youth'will be developed). We are not only looking to Mercy and Unity Hospitals for financial support,: but have targeted several businesses (Onan, Target, Norwest Bank, Wal-Mart, Dow Brand, First Bank, K-Mart, H.B. Fuller, and Kurt Manufacturing) for future support as well. On behalf of the Southern Anoka County Community Consortium and the Vision Team, thank you again for your generosity and willingness to support Values First. Jl~lp Sincerely, dim A. Kordiak Anoka County CommisSioner November 18,1995 Mr. Patrick Hentges City Manager 590 40th Avenue N.E. Columbia Heights, MN. 55421L3878 Regard: Lions project at 37th & Stinson Blvd Dear Mr. Hentges; : The intent of this letter is to serve two purposes.' First, please use this letter as ~specific authority~to withdraw $3,000 from the Lions Escrow account set uP for the above referenced project, and accept these funds as!our donation to the Public Works Department of the Cityiof Columbia Heights. Secondly, the Lions would like to thank your office, and your Department of Public Works for their aid and cooperation given us over the past several years. The .,zty resolved, a then unresolvable insurance problem, that allowed the project to move :from a dream to~ reality. And, once it became a reality azdzn= us in oeautzzzcatzon of the site by arranging for water and weekly mowing. ~ I have taken the liberty of enclosing a number of Lion pins that were commissioned to celebrate the project. We~would appreciate your aid in seeing that those members oflyour staff and Public Works receive one as a token of our appreciation. Lions exist to serve, this project further indicates that, ~Lions working together, serve better.~ Thanks again Lion Frank Loreno St. Anthony Lions 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Comml~lon~'~ Housing & Redevelopment Authority Patricfa Jindra of Columbia Heights ~d Ous~n Donald J. Mur'zyn, Jr. Fax: (612) 782-2857 · (612) 782-2854 November 21, 1995 Mr. Donald J. Murzyn Jr, Chair and Board of Commissioners Housing and Redevelopment Authority (HRA) of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 RE: RESIGNATION AS OF 12-31-95 Dear Chair Murzyn & Board Members: This is to inform you that as of December 6, with your approval, I will be reducing my work days to Monday through Wednesday at 60% of pay and benefits. I will work at least 8 hours per day each day Monday through Wednesday until December 31. As of December 31, or as of December 6 if above is not satisfactory, I am officially resigning my positions as Executive Director of the HRA and as Director of the City Community Development Department. I have accepted the Executive Director position with the West Central Minnesota Housing Partnership (WCMHP) and will be working on Housing for low to moderate income people in the nine county area around Fergus Falls. ~ My six years with the Columbia Heights HRA and City have been challenging and rewarding. It was great to be actively involved in the development of the 45 unit Parkview Villa South Senior Housing, Renovations to Parkview Villa North, the Miske Development, the Barnick Development and many other housing and economic development projects. As you know my wife and I have a large old house in Starbuck that we are renovating into a Bed and Breakfast. With the position in Fergus Falls I will be able to be home in Starbuck every night instead of just being in Starbuck on weekends, holidays and vacations. Thank you for your support and assistance over the years. Columbia Heights has a great HRA with great programs thanks to your cooperation and efforts. Sincerelv, Donald R. Schneider Executive Director .Equal Opportunity Employer Equal Housing Opportunity Agency SO UTHERN ANOKA CO UNTY COMMUNITY CONSORTIUM RESTORING OOMMUNI~ AND FAMILY CORE VALUES Members include "i .... Cities of Columbia Height; Fridley, Hit~op ~ School Districts 13 and 14 . .. Anoka County November 9, 1995 Mr. Craig Maim '" Community Benefits Program Unity Hospital 550 Osborne Road Fridley, MN 55432 Dear Craig: On behalf of the Southern Anoka County Community Consortium, I would like to thank Mercy and Unity Hospitals' Community Benefits Program for its most recent support of $25,000 for the Values First Program. We appreciate your belief in the program and its potential, as well as the financial support you have given us from the program's inception. During the remaining months of 1995, the Values First Program intends to accomplish the following: Hold a long-range planning meeting on November 2, 1995, that includes the Coordinator, Vision Team, and all Subcommittee members. Highlight one value per month (November and December, as well as each month dudng Calendar Year 1996), by targeting students and community residents. Continue to part-time coordinator position. Dudng these two months, Kelly will focus on progress reports to funders; newslettedletter to residents of the three communities to increase their participation; and strengthening and focusing the actions of the Vision Team and subcommittees (e.g., one subcommittee will be responsible for plans of highlighting a value each month. Actions/programs to reduce at-dsk behaviors of youth will be developed). We are not only looking to Mercy and Unity Hospitals for financial support, but have targeted several businesses (Chart, Target, Norwest Bank, Wal-Mart, Dow Brand, First Bank, K-Mart, H.B. Fuller, and Kurt Manufacturing) for future support as well. On behalf of the Southern Anoka County Community Consortium and the Vision Team, thank you again for your generosity and willingness to support Values First. Sincerely, Jim A. Kordiak Anoka County Commissioner JK:lp Mr,. Patrick Hentges City Manager' 59(11 40th Avenue N.E. Columbia Heights, MN. 55421-3878 November 18,1995 Regard: Lions project at 37th & Stinson Blvd Dear Mr'. Hentges: The intent of this letter is to serve two purposes. First,, please use this letter as specific authority to withdraw $3,000 from the Lions Escrow account set up for the above referenced project, and ac:cen, t these funds as our donation t,o the Public Works Department of the City of Columbia Heights. Secondly. the Lions would iike to thank your office, and your Department of Public Works for their aid and cooperation ~iven us over the past several years. The City r, esclved, a then unr'esolvable insurance problem, that allowed the project to move from a dream to reality. And. once it, became a reality, aiding us in beautification of the site by arran~in~ for water and weekly ~nowin¢. I have taken the liberty of enclosing a number of Lion pins that were commissioned to celebrate the project. We would appreciate your aid in seeiny, that those members of your staff and Public. Works receive one as a token of our appreciation. Lie, ns exist to serve, this project further indicates that, "Lions working together, serve better_" Thanks again Lion Frank Loreno St. Anthony Lions THE CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: SUBJECT: MAYOR AND CITY COUNCIL LINDA MAGEE, ASSISTANT TO THE CITY MANAG~ NOVEMBER 17, 1995 1996 SHARED RIDE SERVICE On November 16, 1995, I met with Gary Tournier, President of Suburban Taxi Corporation to discuss their interest in providing Shared Ride Services in 1996. As a result of the meeting, Mr. Tournier said he would provide me with a written proposal (per passenger rate) for 1996, based on the current shared ride program, along with a written proposal (per passenger rate) based on changes in the program he proposed and discussed during the meeting. On November 17, I received the attached letter (hand delivered) from Suburban Taxi. I have notified Tim Kirchoff, Supervisor of Transit Operations and Planning for Anoka County and Mark Fuhrmann of the Met Council of Suburban Taxi's decision. Since November 14, 1995, we have been telling ticket purchasers to only buy enough tickets to last them through the end of December, 1995. Thus, we have been receiving calls and questions from riders who are concerned about the transportation service for 1996. Attached is a memo which we will be sending to those who inquire, and giving to those who purchase tickets. Also attached is the letter that was sent to the County Commissioners, per the City Council action of November 13, 1995. Should you have any questions, please contact me. cc: Pat Hentges, City Manager LLM/sh TAXI CORPORATION 3315 North Second Street Minneapolis, Minnesota 55412 Tel. 612-588-0000 Fax. 612-588-0339 Linda Magee Assistant to the City Manager City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 Dear Ms. Magee, Thank you for the opportunity to discuss future participation in the Shared Ride program. As you know, for the last few years we have participated in this program at a financial loss to Suburban Taxi. \Ve appreciate that you have opened discussion regarding changes in the Shared Ride program which v,'ould allow us to operate without a financial loss. However. after discussion with the executive committee at Suburban Taxi we feel that even with severe changes in tile operation of tile program, and a steep increase in the cost to you and your constituents, we would still be unable to operate the program at an acceptable profit level. \Vith sincere r-egret, we, Suburban Taxi Corporation, respectfully decline the opportunity to continue to provide the Columbia Heights Shared Ride Program. \Ye wish to thank all of you at city hall and everyone wino participated in this program throughout the years of our participation. Sincerely, Gary Tournier President THE CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: SUBJECT: SHARED RlDE USERS LINDA MAGEE, ASSISTANT TO THE CITY NOVEMBER 17, 1995 1996 PARA-TRANSIT SERVICE MANAGE~~m~'.--~ The City of Columbia Heights received no bids for the Shared Ride Para-Transit System for 1996. Staff met with the current provider, Suburban Taxi, to discuss their interest in providing Shared Ride services for 1996. After much discussion, they declined (see copy of letter on opposite side). Our current contract with Suburban Taxi expires December 31, 1995. The Columbia Heights City Council has requested that the Anoka County Board of Commissioners include the City of Columbia Heights under the Traveler Service area effective January 1, 1996. We anticipate receiving a response to our request after the County Board meets on December 12, 1995. Based on the above, riders should only buy tickets they will use by the end of December, 1995. LLM/sh TAXI CORPORATION 3315 North Second Street Minneapolis, Minnesota 55412 Tel. 612-588-0000 Fax. 612-588-0339 Linda Magee Assistant to the City Manager City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 November 15, 1995 'v"~"r:~'~'~ H£1GHT~ Dear Ms. Magee, Thank you for the opportunity to discuss future participation in the Shared Ride program. As you know, for the last few years we have participated in this program at a financial loss to Suburban Taxi. We appreciate that you have opened discussion regarding changes in the Shared Ride program which would allow us to operate without a financial loss. However, after discussion with the executive committee at Suburban Taxi we feel that even with severe changes in the operation of the program, and a steep increase in the cost to you and your constituents, we would still be unable to operate the program at an acceptable profit level. With sincere regret, we, Suburban Taxi Corporation, respectfully decline the opportunity to continue to provide the Columbia Heights Shared Ride Program. We wish to thank all of you at city hall and everyone who participated in this program throughout the years of our participation. Sincerely, ( Gary Tournier President CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E, Columbia Heights, ~VIN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Counciimembers Donald G. Jollx Bruce G. Na~'rocki Gar', L. Pelcr,,on Rotten ~'. Ruettimann Cit.~ Manager Patrick Hentgc, November 14, 1995 Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Dennis Berg Dick Lang Margaret Langfeld Jim Kordiak Dave McCauley Paul McCarron Dan Erhart Dear Commissioners: The City of Columbia Heights received no bids for the Shared Ride Para-Transit System for 1996. As a result, staff is attempting to negotiate an extension of the Shared Ride contract with its current provider, Suburban Taxi, at a mutually acceptable per passenger rate. Whether a resolution will be reached with Suburban Taxi is, to date, uncertain. Therefore, based on the recommended motion of the Columbia Heights City Council at its meeting of November 13, 1995, I am hereby requesting that the Anoka County Board of Commissioners include the City of Columbia Heights under the Traveler Service area, effective January 1, 1996, under the following parameters: 1) Same hours of service as provided to the City of Fridley. 2) City of Columbia Heights will request the Met Council to provide the 1996 funding earmarked for Columbia Heights Shared Ride ($48,161.00) to Anoka County. 3) Acceptance of the face value of Shared Ride tickets on the Traveler, with the differe'nce between the ticket and the Traveler fare being paid in cash by the rider. (This would eventually be phased out, as the City of Columbia Heights would cease selling Shared Ride tickets.) 4) Monies contributed by the City of Columbia Heights for the cost of this service would be on the same basis and level as the cost to other cities within Anoka County. Inclusion in the Traveler service area would be subject to no resolution being reached with Suburban Taxi for the provision of Shared Ride services for 1996 at a mutually acceptable per passenger rate by Friday, November 17, 1.995. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES November 14, 1995 Page 2 of 2 Pages Anoka County Board of Commissioners Your favorable consideration to the above request is appreciated. If you have any questions or need further information, please contact me at 782-2809 or Linda Magee, Assistant to the City Manager, who administers the program at 782-2812. Sincerely, Sturdevant Mayor CC.' Tim Kirchoff, Anoka County Marga LaBau, Anoka County E1 Tinklenberg, Anoka County Patrick Hentges, Columbia Heights Linda Magee, Columbia Heights Ruth Nelsen, Hilltop cb CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: PATRICK HENTGES CITY MANAGER ~ r~ ~., ...~ · MARK A. WINSON PUBLIC WORKS DIRECTOR/CITY ENGINEER STREET REHABILITATION MEETINGS NOVEMBER 17, 1995 On the evenings of November 14 and 15 a total of four general information meetings were held for the public. Invitation cards were sent to all property owners (approximately 6,000) informing them of the meetings. As is usual for this type of meeting, attendance was light. Approximately 25 persons attended the two meetings on November 14 and 50+ on November 15. The information was presented by the Public Works Director with assistance from the Assistant City Engineer. The information covered included: History of streets How streets aro built Who maintains the various street systems What and why maintenance is done How maintenance and improvements are paid for Current maintenance and improvement procedures Proposed maintenance and improvement plan A number of graphics and a video tape prepared by Braun Intertec were used to enhance the presentation. It is my opinion that the information and the proposed rehabilitation program were well received. Two residents expressed concern about lengthening the time between sealcoats. A number of residents asked questions about specific items or locations such as a particular pothole, assessment distribution for a particular address, etc. These questions were either answered or the person referred to the proper staff member. Memorandum to Patrick Hentges November 17, 1995 Page 2 A comment sheet was handed out (copy attached). All respondents felt the meeting was informative, most felt the proposed program made sense and for the most part, those persons on State Aid streets felt they shouldn't pay for any improvements and those not on State Aid streets felt that owners on State Aid streets should pay some portion. Two persons on State Aid streets felt they should pay something. One meeting was taped and will be shown on the Access Channel. A specific meeting for Zone 1 residents will be held in February of 1996. MAW:jb 95-731 Attachment 0 © 0 o > Memorandum to Patrick Hentges November 17, 1995 Page 2 A comment sheet was handed out (copy attached). All respondents felt the meeting was informative, most felt the proposed program made sense and for the most part, those persons on State Aid streets felt they shouldn't pay for any improvements and those not on State Aid streets felt that owners on State Aid streets should pay some portion. Two persons on State Aid streets felt they should pay something. One meeting was taped and will be shown on the Access Channel. A specific meeting for Zone 1 residents will be held in February of 1996. STREET REHABILITATION INFORMATION MEETING QUESTIONAIRE/COMMENTS 1. Did you find that this meeting was informational and worth your time to attend? YES NO 2. After hearing the information presented, do you feel that the proposed plan for maintenance and the three tier approach to street rehabilitation is sensible approach to maintaining the streets of Columbia Heights? YES NO NO COMMENT 3. Do you feel that the property owners on the heavier travelled State Aid Streets should be assessed for at least a portion of the costs to improve these streets? YES NO NO COMMENT 4. Do you live on a State Aid Street? YES NO DON'T KNOW Comments: MINUTES November 8, 1995 The meeting was called to order by President, Barbara Miller. Those present were: Nancy Hoium, Don Jolly, Pat Sowada, Richard Hubbard, Barbara Miller, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the October 3rd, meeting as mailed. It was moved, seconded, and passed that the minutes of the October 3rd joint City Council Library Board budget meeting be approved as mailed. The October 23rd list of bills was reviewed. It was moved, seconded and passed that they be paid. The bill list of November 8th was reviewed. It was moved, seconded and passed that they also be paid. The accounting was reviewed. Old Business: 1.) Budget update was presented. It was reported that there is no further information to report at this time. The next scheduled meeting between the City Manager and staff is Wednesday, November 15. 2.) It was reported that there are currently 3 vacant positions on the library staff. Applications are being accepted for the page and choreperson vacancies. There is also a supervisor position vacant, which will not be advertised for until after the first of the year. Deborah is still available as a substitute, but she no longer works regularly scheduled hours. 3.) The character generator for the library's cable channel has been repaired by Meredith Cable. 4.) An update on camcorder use and the new policy was presented. Two classes were offered, only one person participated. A special account has been set up to handle the fee charged. It has generated a great deal of paperwork and takes much staff time. New Business: 1.) The chart showing property taxes, HACA, and LGA statistics was reviewed. 2.) Crossover statistics were reviewed. A terminal transaction report will be conducted on November 13, 1995. The results will be discussed at the next Board meeting. 3.) The memo from June Johnston, Assistant Finance Director concerning prepaid items was reviewed. 4.) Annual attendance survey results were presented to the Board. Thanks to the help of the Friends of the Library we were able to get much more accurate gate counts this year. The list of friends who volunteered 56 hours of time were recognized in a letter to the President of the Friends of the Library. 5.) The video donations that were given to the library by Meredith Cable and the History Channel were noted and reviewed. 6.) The Friends chose the following items from the "wish list" for the library: a. 4 drawer locking file cabinet b. Filmstrip projector c. Karaoke machine for the children's department for storytime voice overs on sound effects. d. 6 shelf adapters for display of video cassettes 7.) 8.) A meeting between Sister Clarinda, of Immaculate Conception, Becky Loader, Library Director, and Marsha Tubbs, Children's Librarian resulted in the following changes: Reading lists from the teachers will be provided. Assignment alerts will be given by curriculum area. The library staff will provide a new booklist by category on a monthly basis. There will be no filmstrips, booktalks will be conducted, and through communication with the teachers Marsha will choose books that the teachers are not booktalking, although they may be in the same subject area. An elevator problem was reported on November 2, 1995. The primary sump pump was unplugged and the secondary pump failed. It was necessary to replace the pump. In another incident on Monday November 6, the elevator's scavenger pump failed. Schindler was called, they fixed the pump and the elevator needs to be re-aligned. They will take care of this problem. There being no further business the meeting was adjourned. Respectfully submitted, Jeamne M. Schmidt, Secretary to the Library Board of Trustees. The CiO; of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Co/umbia Heights 'services, programs, and activities. OFFICIAL PROCEEDINGS BOARD OF TRUSTEES MEETING VOLUNTEER RELIEF ASSOCIATION OCTOBER 23, 1995 The Board of Trustees Meeting was called to order at 9:45 p.m. by Mayor Sturdevant. ROLL CALL Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present APPROVAL OF MINUTES Motion by Ruettimann, second by Peterson to approve the minutes of the September 11, 1995 Board of Trustees Meeting as presented. Roll call: All ayes LEAVE OF ABSENCE TERMINATION Motion by Jolly, second by Petkoff to terminate the leave of absence status for John A. Fearon, Volunteer Fire Department (effective dates of leave of absence were April 1, 1995 to October 5, 1995). ADJOURNMENT Motion by Peterson, second by Ruettimann to adjourn the Board of Trustees Meeting at 9:47 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: November 27, 1995 AGENDA SECTION: Volunteer Fire ORIGINATING DEPARTMENT: CITY MANAGER Relief Association APPROVAL NO: Fire ITEM: Rick Smith Resignation BY: Charles Kewatt NO' DATE: Nov 14, 1995 DATE: Columbia Heights Fire Department Volunteer Relief Association Board of Trustees Please be advised that Rick J. Smith has resigned from the Fire Department effective November 2, 1995. Rick was appointed to the Volunteer Division of the Fire Department on November 1, 1991. He was a member in good standing with our department. RECOMMENDED MOTION: Moved to accept the resignation of Rick J. Smith, Volunteer Fire Department, effective November 2, 1995. No Relief Association benefits have been accrued. 95-241 COUNCIL ACTION: