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HomeMy WebLinkAboutNovember 13, 1995 RegularCITY OF COLUMBIA I-[EIC, HTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612} 782-2800 November 9, 1995 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, November 13, 1995, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (In advance of the Regular meeting, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 1. CALL TO ORDER AND ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE ADDiTIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Minutes of the Regular City Council Meeting of October 23, 1995, and the Election Canvassing Meeting of November 8, 1995 MOTION: Move to adopt the minutes of the Regular City Council Meeting of October 23, 1995, and the Election Canvassing Meeting of November 8, 1995, as presented in writing, and such reading be dispensed with. 2) Establish Hearing Date for License Revocation, Rental Properties MOTION: Move to Establish a Hearing Date of December 11, 1995, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against the Property Owners Regarding Their Rental Property at 3727 Reservoir Blvd. N.E., 4222 Monroe Street N.E., and 4217 Central Avenue N.E. 3) Accept Donation from the Columbia Heights Boosters Club for Children's Programs at the Library MOTION: Move to Accept a $250.00 Donation from the Columbia Heights Boosters Club for Children's Programs at the Columbia Heights Public Library. "SE[~V!C[: IS OU[~ 9LJSiNES%' EQi JAL OPF'OiqTLJb, I ,'t THEs. CITY OF SOL UMB',,A HEIGH TS DOE~ NOT DI~:iL[II:','!,INATE OF DISAB!L. ITx' N EJv1PLOYMENi-Or-~ 1 IHE PF~OV!SION PAGE 2 CITY COUNCIL AGENDA FOR MEETING OF NOVEMBER 13, 1995 4) Final Payment- Silver Lake Park Pond Modifications - Project #9316 MOTION: Move to Accept the Work for Municipal Project #9316, Silver Lake Park Pond Modifications and to Authorize Final Payment of $17,728.50 for F.M. Frattalone Excavating and Grading, Inc. of St. Paul, Minnesota. 5) Final Payment- Traffic Signals at 37th Avenue and Johnson Street Project #9105 MOTION: Move to Accept the Work for Municipal Project #9105, Traffic Signals at 37th Avenue and Johnson Street, and to Authorize Final Payment of $34,738.51 to City of Minneapolis, Minnesota. 6) Attendance of the Finance Director at the Annual GFOA Conference MOTION: Move to Authorize the Attendance of William Elrite, Finance Director, at the Annual Government Finance Officer's Association Conference from May 19-22, 1996; and That all Related Expenses be Reimbursed from Fund 101-41510. 7) Retain Stop Sign-Johnson Street and Innsbruck Parkway Intersection MOTION: Move to Retain the Stop Sign for Southbound Traffic on Johnson Street at the Intersection of Johnson Street and Innsbruck Parkway Based on the Recommendation of the Traffic Commission. 8) Approve Conditional Use Permit for Kendall Stone, 4747 Central Avenue N.E. MOTION: Move to Approve Conditional Use Permit for Kendall Stone, for the Operation of a Christmas Tree Sales Lot at 4747 Central Avenue, Provided the Required License is Obtained and the Clean-up Deposit is Submitted Prior to Operation. 9) Approve Conditional Use Permit for Food-N-Fuel, 4001 University Avenue N.E. MOTION: Move to Approve Conditional Use Permit to Allow a Takeout Only Restaurant Operation in the Existing Gas Station Building at 4001 University Avenue Provided that all Fire Code Requirements and all Anoka County Health Department Regulations are Met. 10) Approve Conditional Use Permit for James Eng, 5101 University Avenue MOTION: Move to Approve Conditional Use Permit Amendment to Allow Operation of a U-Haul Rental Facility in the Northeast Corner of the Paved Parking Lot of 5101 University Avenue Provided a Yearly License is Obtained and the Storage of U-Haul Vehicles on Site are Restricted to a Maximum of Nine to Twelve Vehicles at any one Time and Only be Located in the Northeast Paved Parking Area. 11) Approve Conditional Use Permit for John Rogers, 4300 Central Avenue MOTION: Move to Approve The Conditional Use Permit for the Operation of a Christmas Tree Sales Lot in the Easterly Portion of the Parking Lot at 4300 Central Avenue From November 24, 1995, Through December 24, 1995, Provided the Required License is Obtained and the Clean-up Deposit is Submitted to Staff Prior to the Operation. 12) Approve Conditional Use Permit for Brian Bona, 573 N.E. 40th Avenue MOTION: Move to Approve the Conditional Use Permit to Utilize Oft-Street Parking Contingent Upon the Following Items Being Completed no Later Than June 30, 1996: 1. The 22.90 Feet That was Split From 4015 N.E. 7th street and Combined With 573 N.E. 40th Avenue be Surfaced With Blacktop 2. The Applicant Provide fi Continuous Permanent Concrete Curb Along the East Property Line Adjacent to the Alley 3. The Applicant Provide a Continuous Permanent Concrete Curb or Bumper Curb Parallel to the Required Screening for Protection From Damage 4. Screening be Provided as Required by Section 9.117(3) of the Zoning Ordinance and Subject to Staff Approval Between the House at 4015 N.E. 7th Street and the Service Station at 573 N.E. 40th Avenue in Addition to Extending Approved Screening on the East and West Sides up to 23 Feet in Length. PAGE 3 CITY COUNC1L AGENDA FOR MEETING OF NOVEMBER 13, 1995 13) Licenses MOTION: Move to Approve the 1995 License Applications as Listed Upon Payment of Proper Funds, and the Rental Licenses as Listed on the Memorandum from Lowell DeMars Dated November 13, 1995. 14) Payment of Bills MOTION: Move to Pay the Bills as Listed Out of Proper Funds~ 5. RECOGNITION~ PROCLAMATIONS~ PRESENTATIONS~ GUESTS A. Proclamation - November is Home Care Month in Columbia Heights B. Proclamation - November is Epilepsy Month in Columbia Heights 6. PUBLIC HEARINGS Public Hearing for Revocation/Suspension of Rental License Against Jeannine McDonald (5228 N.E. 4th Street), Duane R. Lachinski (5025/27 Jackson Street N.E. and 5007/09 Jackson Street N.E.); and Haakon L. Oksnevad (3801 Van Buren Street N.E.) RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by the Above Named Property Owners Regarding Their Rental Property in That the Property Owners have Complied with Provisions of the Housing Maintenance Code. Public Hearing for Revocation/Suspension of Rental License Against Omar Nelson (3915 Van Buren Street N.E.) RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License held by Omar Nelson Regarding Rental Property at 3915 Van Buren Street N.E. in That the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing for Revocation/Suspension of Rental License Against Steven M. Cook (1133 N.E. 45th Avenue) RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License held by Steven M. Cook Regarding Rental Property at 1133 N.E. 45th Avenue in That the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing for Revocation/Suspension of Rental License Against Lee Bryant, 1201/03 N.E. 37th Avenue RECOMMENDED MOTION: Move to Re-Establish a Hearing Date of December 18, 1995, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Smaby/Cities Management Regarding Rental Property at 1201 N.E. 37th Avenue. Second Reading of Ordinance No. 1309, an Ordinance Adopting State Building Code RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Ordinance No. 1309, Being an Ordinance Pertaining to Adoption of the State Building Code. 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Order Tolling Initial Review Period RECOMMENDED MOTION: Move to waive the reading of the order, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt the Order Tolling the Initial Thirty Day Period for the Review of the Proposed Rates and Other Entries on FCC Form 1210 for an Additional 90 Days. PAGE 4 CITY COUNCIL AGENDA FOR MEETING OF NOVEMBER 13, 1995 2) Resolution 95-74, Resolution Requesting the Abandonment of Certain Raikoad Tracks Owned by C.P. Rail (Soo Line Railroad) RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to Approve Resolution 95-74, Resolution Requesting the Abandonment of Certain Railroad Tracks Owned by C.P. Rail (Soo Line Railroad). 3) Resolution 95-75, Resolution Declaring Hazardous Property at 1340 Pierce Terrace RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution 95-75, Declaring the House/Structure at 1340 Pierce Terrace as Hazardous and Must Not be Occupied. 4) First Reading of Ordinance No. 1312, an Ordinance Authorizing Conveyance of Property at 721 51st Avenue N.E. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to Establish December 11, 1995, at Approximately 7 P.M. as the Second Reading of Ordinance No. 1312, au Ordinance Authorizing the Conveyance of Certain Real Estate Located at 721 51st Avenue N.E. Bid Considerations 1) Award Plow Package for New Dump Truck to Replace Unit #22 RECOMMENDED MOTION: Move to Award the Snow Removal Equipment Package for 1996 Ford L8000, W.B. 162", CA-CT 84 to J-Craft, Inc. of Kimball, Minnesota, Based on Their Low Quote of $13,625.00 Plus Tax With the Imron Paint Option, Funding from Fund 431-43121-5150; and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. 2) Authorization to Purchase Service Body for Unit #175 RECOMMENDED MOTION: Move to Authorize the Purchase of a Service Body for Unit #175 From ABM Equipment Based on Their Low Quotation of $8,169.00 Plus Tax, Payment to be Split From Funds 433-49449- 5150 and 432-49499-5150; and Furthermore, to Authorize the Mayor and City Manager to Enter Into ail Agreement for the Same. 3) Award of Contract for Window Replacement at MSC RECOMMENDED MOTION: Move to Award the Contract for Window Replacement at the Municipal Service Center to Empirehouse Inc. of Minneapolis, Minnesota, for $6,092,00 Plus Permit Costs With Funds to Come From 601-49449-5120 and 602-49499-5120; and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. Other Business 1) Adopt Snow and Ice Control Plan RECOMMENDED MOTION: Move to Adopt the Columbia Heights Master Plan for Snow Plowing, Removal, and Ice Control. 2) 1996 ParaTransit Service RECOMMENDED MOTION: Move to Request in Writing the Anoka County Board of Commissioners Include the City of Columbia Heights Under the Traveler Service Area Based on the Provisions Outlined Above, Subject to No Resolution Being Reached with Suburban Taxi for the Provision of Shared Ride Services for 1996 at a Mutually Acceptable Per Passenger Rate by Friday, November 17, 1995. PAGE 5 CITY COUNC1L AGENDA FOR MEETING OF NOVEMBER 13, 1995 3) Handicap Parking Space on Mill Street RECOMMENDED MOTION: Move to Retain the Handicap Parking Space on Mill Street in Front of Murzyn Hall Based on the Recommendation of the Traffic Commission. RECOMMENDED MOTION: Move to Eliminate the Handicap Parking Space on Mill Street in Front of Murzyn Hall. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of the October 11, 1995, Human Services Commission Meeting B. Minutes of the October 25, 1995, Park and Recreation Commission Meeting C. Minutes of the October 19, 1995, Cable Commission Meeting D. Minutes of the November 6, 1995, Traffic Commission Meeting E. Minutes of the November 8, 1995, Planning and Zoning Commission Meeting 10. ADJOURNMENT Pat Hentges, City Manager 95/91 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING -OCTOBER 23, 1995 CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA The house located at 4753 Upland Crest has been of concern to many of the area neighbors for some time. Some of these neighbors came to discuss their concerns with the City Council. Prior discussions had been held with the City Manager and the Assistant Fire Chief. To date, only the outside of the house has been inspected. The inside is scheduled for inspection next week. The history of this property's ownership was reviewed. It appears the property has reverted to the former owners often. Staff will follow up on this matter. ~ALL TO ORDER Mayor Sturdevant called the Council Meeting to order at 7:20 p.m. and the cablecasting commenced. Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present 4. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA There were no additions nor deletions to the agenda. CONSENT AGENDA Motion by Ruettimann, second by Peterson to approve the Consent Agenda items as follows: Minutes for ADDrOVal The Council approved the minutes of the Regular City Council Meeting of October 9, 1995 as presented and there were no corrections. Resolution No. 95-66 Beina a Resolution Certifyin~ Delinauent Assessments The reading of the resolution was waived as there were ample copies available for the public. REGUTJuR COUNCIL MEETING OCTOBER 23, 1995 PAGE 2 RESOLUTION NO. 95-66 CERTIFICATION OF DELINQUENT ASSESSMENTS BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, that THE COUNTY AUDITOR be, and he is hereby directed, to levy the delinquent special assessments, delinquent utility, and miscellaneous delinquent bills on the properties in the City of Columbia Heights as submitted on the attached pages and filed in the Assessment Book for 1995 totaling $87,260.81. BE IT FURTHER RESOLVED that the foregoing amounts shall be included in the individual property tax statements for the current year and identified thereon as "Special Assessments - Fund #82410." SAID LEVIES shall be enforced and collected in the manner provided for the enforcement and collection of State and County taxes under and in accordance with the provisions of the general laws of the State. All assessments with penalties and interest as indicated thereon paid to the County Treasurer shall belong to the City of Columbia Heights and shall be turned over to the City Treasurer in the manner provided by the City Charter and Ordinances. THE CITY OF COLUMBIA HEIGHTS shall accept payments on these levies until October 18, 1995. Upon receipt of said payments the City will remove them from the certification list sent to Anoka County. Passed this 23rd day of October, 1995 Offered by: Seconded by: Roll call: Ruettimann Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Establish Public Hearing Date for Medtronic Tax Increment Financing Economic Development District The Council established December 11, 1995 at 7:00 p.m. as the Public Hearing date for the establishment of the Medtronic Tax Increment Financing Economic Development District. REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 3 Establish Hearing Date for License Revocation. Rental The Council established a hearing date of November 13, 1995 for revocation or suspension of a license to operate rental properties within the City of Columbia Heights against the following property owners regarding their rental property; Jeannine McDonald (5228 Fourth Street); Duane R. Lachinski (5025/27 Jackson Street and 5007/09 Jackson Street); Haakon L. Oksnevad (3801 Van Buren Street); Omar Nelson (3915 Van Buren Street) and Steven M. Cook (1133 45th Avenue). Establish General Election Canvassina Date The Council established November 8, 1995 at 5:30 p.m. as the meeting to canvass the election results of the November 7, 1995 General Election. License Applications The Council approved the license applications as listed upon payment of the proper fees. ~ayment of Bil~s The Council approved the payment of bills as listed out of proper funds. Roll call: Ail ayes R~COGNITION. PROCLAMATIONS. PRESENTATIONS. GUESTS The oath of office was administered to Police Chief Thomas Johnson. Chief Johnson made some comments regarding his new position and thanking everyone for the warm welcome. The Council thanked members of the Police and Fire Civil Service Commission for their efforts in the Police Chief selection process. PUBLIC HEARINGS a. 'Second Readina of Ordinance No. 1311 Bein~ an Ordinance Amendin~ the Zoning Code Regarding Off-Street Parking Motion by Peterson, second by Petkoff to waive the reading of Ordinance No. 1311 there being ample copies available for the public. Roll call: All ayes REGULAR coUNcIL MEETING OCTOBER 23,1 995 PAGE 4 ORDINANCE NO. 1311 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 9.116(3) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.116(3) Design and Maintenance of Off-Street Parkina and Loading Areas (a) Drainage and Surfacina: Driveways shall not exceed a grade of 6% and all parking lots except those for less than four (4) vehicles shall be graded according to a drainage plan which has been approved by the City Engineer. Catch basins, sumps and underground storm sewers may be required and all such lots and driveways shall be surfaced with a material to control dust and drainage. Lots to accommodate less than four (4) vehicles may be surfaced with crushed rock. (b) ~: All lighting used to illuminate an off- street parking area shall be shaded or diffused so as to reflect the light away from the adjoining property and away from abutting traffic flow. (c) ~/_~1~: No sign shall be located in any parking area except as necessary for the orderly operation of traffic movement or parking regulation. Such signs shall not be considered a part of the permitted advertising space and shall be subject to regulation pursuant to Section 9.117A. (d) Residential Fencing: When a required off-street parking space for six cars or more is located adjacent to a Residential District, a fence of adequate design, not over six (6) feet in height nor less than three and one half (3 1/2) feet in height shall be erected along the Residential District lot line. REGULAR CouNCIL MEETING OCTOBER 23, 1995 PAGE 5 (e) (f) Curbina and LandscaDina: All open off-street parking area designed to have head-in parking along the property line shall provide a bumper curb not less than three (3) feet from the property line or a guard of normal bumper height not less than one (1) foot from the side property line. When said area is for six (6) spaces or more, a curb or fence not over six (6) feet in height shall be erected along the front yard setback line, and grass or planting shall occupy the space between the sidewalk and curb or fence. Large Lot Landscaping: Parking area for 21 spaces or more shall have 200 square feet of landscaped area for each 20 spaces. (g) ~: Ail lots for five (5) or more vehicles shall have the organization of spaces painted on the surface according to the plan approved by the City. (h) Circulation: Lots shall be internal circulation shall be utilizing the public street. so designed that available without (i) Maintenance of Off-Street Parking Space: It shall be the joint responsibility of the operator and owner of the principal use, uses and/or building to maintain, in a neat and adequate manner, the parking space, accessways, landscaping and required fences. shall hereafter be amended to read as follows: 9.116(3) Desian and Maintenance of Off-Street Parking and Loading Areas (a) Drainage and Surfacing: Driveways shall not exceed a grade of 6% and all Parking lots except those for less than four (4) vehicles shall be graded according to a drainage plan which has been approved by the City Engineer. Catch basins, sumps and underground storm sewers may be required and all such lots and driveways shall be hard surfaced. REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 6 (b) Li/k~i~: All lighting used to illuminate an off- street parking area shall be shaded or diffused so as to reflect the ligh~ away from the adjoining property and away from abutting traffic flow. (c) ~: No sign shall be located in any parking area except as necessary for the orderly operation of traffic movement or parking regulation. Such signs shall not be ~onsidered a part of the permitted advertising space and shall be subject to regulation pursuant to Section 9.117A. (d) Residential Fencing: When a required off-street parking space for six cars or more is located adjacent to a Residential District, a fence of adequate design, not over six (6) feet in height nor less than three and one half (3 1/2) feet in height shall be erected along the Residential District lot line to prevent headlight glare. (e) Curbing and Landscaping: All oDen off-street ParkiD0 ar~a shall provide a bumper curb of 5-7 iDches high. around the perimeter of Darking area and a curb of no less than five (5~ feet from a buildina that has Darkina around it. When said 8rea is for six (6% spaces or more. a Gurb 0~ 5-7 inches high is reauired alona the froq~ y~rd setback line. and erass or Dlantin~ shall Occupy the space betweeh ~he right of way line add curb. (Exception: one or two family dwellings where parkin0 is on the residential driveway.% (f) Large Lot Landscaping: Parking area for 21 spaces or more shall have 200 square feet of landscaped area for each twenty spaces. (g) ~: All lots of five (5) or more vehicles shall have the organization of spaces painted on the surface according to the plan approved by the City. (h) Circulation: Lots shall be so designed that internal circulation shall be available without utilizing the public street. REGULAR COUNCIL MEETING OCTOBER 23,1995 PAGE 7 (i) Maintenance of Off-Street Parking Space: It shall be the joint responsibility of the operator and owner of the principal use, uses and/or building to maintain, in a neat and adequate manner, the parking space, accessways, landscaping and required fences. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll call: October 9, 1995 October 23, 1995 October 23, 1995 Peterson Petkoff All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary b. Third Readinu of Ordinance No. 1310 Beinu an Ordinance Conveyinq Property at 4204 Sixth Street Northeast Motion by Ruettimann, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes QRDINANCE NO. 1310 BEING ANORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4204 SIXTH STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Douglas H. Beers and Shirley Beers, husband and wife, the real property described as follows, to wit: Lot 14, Block 28, Columbia Heights Annex, Anoka County, Minnesota PIN # 35-30-24-24-0037 REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 8 Section 2: The Mayor and City Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $10,000.00. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Third Reading (corrective): September 25, 1995 October 9, 1995 October 23, 1995 Date of Passage: October 23, 1995 Offered by: Seconded by: Roll call: Ruettimann Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary public Hearing for License Revocation. Rental Properties Motion by Petkoff, second by Ruettimann to close the public hearing regarding the revocation or suspension of the rental licenses held by Jean J. Free (3817 Hayes Street Northeast); Kazimierz Tomczyk (4341 Tyler Place Northeast); Hegenes Apartment Management (4634 Tyler Street Northeast); Denis Villella (4621 University Avenue Northeast); Sachiko Shine (4049 Monroe Street Northeast); Bonnie O'Donnell (621 51st Avenue Northeast); Sally J. Anderson (3843 Hayes Street Northeast); Kurt Richter (4540 Tyler Street Northeast - Compliance dependent upon interpretation of Housing Maintenance Code by City Attorney. Action may be reopened at a later date); Mostafa Chatraei (3800 Tyler Street Northeast); Ronald Novak (4023 Sixth Street); Dorothy McGuire (4855 Fifth Street Northeast); and Michelin Kelly (4724/26 Sixth Street Northeast) regarding their rental property in that the property owners have complied with provisions of the Housing Maintenance Code. Roll call: All ayes d. Resolution 95-69 Beina a Declaration of Non Conformina/Hazardous Property at 411 40th Avenue Northeast REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 9 Motion by Peterson, second by Sturdevant to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-69 BEING A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS REQUESTING REMOVAL OF A HAZARDOUS BUILDING LOCATED AT 411 40TH AVENUE NORTHEAST WHEREAS, there is an abandoned building located at 411 40th Avenue Northeast which has been vacant since August, 1989; and WHEREAS, the property at 411 40th Avenue Northeast has gone tax-forfeit and Anoka County intends to put it up for sale; and WHEREAS, Minnesota Statute 463.15 to 463.26 authorizes municipalities to address hazardous and substandard structures and properties; and WHEREAS, the City of Columbia Heights finds this abandoned property to be hazardous and non-conforming based on the following code violations as contained in the Findings of Fact: FINDINGS OF FACT Zonina Non-Conformities. Sec. 9.104C3% (1) Single family residential type buildings in a commercial zone. 9.104(3) Non-Conformina Uses and Structures (a) Any structure or use lawfully existing upon the effective date of this Ordinance or an amendment thereto may be continued at the size and in a manner or operation existing upon such date except as hereinafter specified and such use shall be a non-conforming use. REGULAR couNcIL MEETING OCTOBER 23, 1995 PAGE 10 (2) Building non-conforming use discontinued since August of 1989 - a period of more than six years. 9.104(3) (f) Whenever a non-conforming use of a building or structure or land is discontinued for a period of six (6) months, any future use of said building or structure or land shall be in conformity with the provisions of this Ordinance. (3) The valuation for 1995 as established by Anoka County Assessors is $3,900 for structures and $22,600 for land. The low valuation is due in part to the damage and delapidation caused bywater when the boiler went out and the heating and water supply lines froze and burst. The structure now has damage from mold, mildew and dry rot. 9.104(3) (e) Whenever a non-conforming building or structure shall have been damaged by fire, flood, explosion, earthquake, war, riot, or act of God, it may be reconstructed and used as before if it be reconstructed within twelve (12) months after such calamity, unless the damage to the building or structure if fifty percent (50%) or more of its fair market value, in which case the reconstruction shall be for a use in accordance with the provisions of this Ordinance. NOW, THEREFORE, BE IT RESOLVED, based on the Building Inspector's conclusions that the structure at 411 40thAvenue Northeast is substandard and seriously deteriorated, that it lacks minimum standards for habitable space per Ordinance No. 1281 of the Columbia Heights Zoning Code, and that the structure is non-conforming by its location and type, the Building Inspector is recommending the structures beremoved. BE IT FURTHERRESOLVED, thatthe City Council has approved the following Conclusions: CONCLUSIONS OF THE COUNCIL That all relevant parties have been duly notified that the Council will be considering this issue on October 23, 1995. REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 11 That the vacant and abandoned structure on the tax-forfeit property located at 411 40th Avenue Northeast is hazardous and in violation of many code and ordinance requirements. That the structure cannot be rehabilitated to bring it into compliance with city codes and ordinance requirements. ORDER OF COUNCIL The property owner, Anoka County, is hereby directed to raze the hazardous structure located at 411 40th Avenue Northeast pursuant to Minnesota Statute 463.15 to 463.26. Passed this 23rd day of October, 1995. Offered by: Peterson Seconded by: Sturdevant Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary e. Resolution No. 95-68 Being a Resolution ADDroval Rental License Revocation for 4315 Jefferson Street Northeast Motion by Jolly, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-68 A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTAL RENTAL LICENSE HELD BY RICHARD O. RONNINGEN (HEREAFTER "LICENSE HOLDER") WHEREAS, license holder is the legal owner of the real property located at 4315 Jefferson Street Northeast, Columbia Heights, Minnesota; and WHEREAS, pursuant to Columbia Heights Code Section 5.104(1)(A), written notice setting for the causes and reasons for the proposed Council action contained herein was given to the license holder on September 18, 1995 of a public hearing to be held on October 23,1995. REGULAR COUNCIL MEETING OCTOBER 23,1995 PAGE 12 NOW, THEREFORE, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on July 25,1995, Matthew D. Field, Enforcement Officer for the City of Columbia Heights, inspected the real property and incidental buildings located thereon at 4315 Jefferson Street, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by Richard O. Ronningen. 2. Based upon said inspection of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and licensing rental units were found to exist, to-wit: SEE ATTACHED COMPLIANCE ORDER 3. That all parties, including the license holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF THE COUNCIL 1. That the bulding located at 4315 Jefferson Street Northeast is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by license holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. That the rental license belonging to the license holder described herein and identified by license number 10040 is hereby revoked; REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 13 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by license holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by license holder. Passed this 23rd day of October, 1995. Offered by: Seconded by: Roll call: Jolly Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary f. Resolution No. 95-70 Being a Resolution Approving Rental License Revocation for 1137/39 37th Avenue Northeast Motion by Peterson, second by Ruettimann to close the public hearing regarding the revocation or suspension of the rental license held by Lee Bryant regarding rental property at 1137/39 37th Avenue Northeast in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes g. Resolution No. 95-71 Being a Resolution Approving Rental License Revocation for 1201/03 37th Avenue Northeast A tenant in one of these units advised the Council of some additional code violations which were not included in the inspection report. The Inspector felt the building should be re-inspected in the Spring for structural soundness. Councilmember Ruettimann recalled that by ordinance the structure can be re-inspected on complaint of a tenant. Motion by Ruettimann, second by Peterson to continue this hearing until the City Council meeting of November 13, 1995. Roll call: All ayes REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 14 h. Resolution No. 95-72 Being a Resolution Approving Rental License Revocation for 4059 Jefferson Street Northeast Motion by Peterson, second by Petkoff to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-72 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY MOHSEN DESSOUKI (HEREINAFTER "LICENSE HOLDER") WHEREAS, license holder is the legal owner of the real property located at 4610-12 Fillmore Street, Columbia Heights, Minnesota, and; WHEREAS, pursuant to Columbia Heights Code Section 5.104(1)(A), written notice setting for the causes and reasons for the proposed Council action contained herein was given to the license holder on September 8, 1995 of a public hearing to be held on October 23, 1995. NOW, THEREFORE, in accordance with the foregoing and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on June 2, 1995, Matthew D. Field, Enforcement Officer of the City of Columbia Heights, inspected the real property and incidental buildings located thereon at 4610-12 Fillmore Street Northeast, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by Mohsen Dessouki. 2. Based upon said inspection of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and licensing rental units were found to exist, to-wit: REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 15 SEE ATTACHED COMPLIANCE ORDER 3. That all parties, including the license holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF THE COUNCIL 1. That the building located at 4610-12 Fillmore Street Northeast is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attachd hereto. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings, relevant to the revocation or suspension of the license held by license holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF THE COUNCIL 1. The rental license belonging to the license holder described herein and identified by license number 20109 is hereby revoked. 2. The City shall post the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by license holder. 3. Ail tenants shall remove themselves from the premises within 60 days from the first day of posting of this order revoking the license as held by license holder. Passed this 23rd day of October, 1995. Offered by: Seconded by: Roll call: Peterson Petkoff All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULA~ COUNCIL MEETING OCTOBER 23, 1995 PAGE 16 i. Resolution No. 95-73 Beina a Resolution ADDrovin~ Rental License Revocation for 4059 Jefferson Street Northeast Motion by Peterson, second by Jolly to close the public hearing regarding the revocation or suspension of the rental license held by Thomas Kemnitz regarding rental property at 4059 Jefferson Street Northeast in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes 7. ITEMS FOR CONSIDERATION a. Other ~solutions or Ordinances 1. First Readina of Ordinance No. 1309 Beina an Ordinance ~doptin~ State Buildin~ Code Motion by Peterson, second by Petkoff to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1309 ADOPTING THE MINNESOTA STATE BUILDING CODE AN ORDINANCEADOPTING THE MINNESOTA STATE BUILDING CODE. THIS ORDINANCE PROVIDES FOR THE APPLICATION, ADMINISTRATION AND ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA AND MAINTENANCE OF ALL BUILDINGS AND/OR STRUCTURES IN THISMUNICIPALITY; PROVIDES FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEESTHEREOF; PROVIDES PENALTIES FOR VIOLATION THEREOF; REPEALS AT.?. ORDINANCES AND PARTS OF ORDINANCES THAT CONFLICT THEREWITH. The municipality does ordain as follows: Section 1. Application, Administration and Enforcement. The application, administration and enforcement of the code shall be in accordance with Minnesota rule part 1300.2100 and as modified by Chapter 1305. The Code shall be enforced within the extraterritorial limits permitted by Minnesota Statute 16B.62 subdivision i when so established by this ordinance. REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 17 The code enforcement agency of this municipality is called Protective Inspections. A Minnesota certified Building Official must be appointed by this jurisdiction to administer the code (Minnesota Statute 16B.65). Section 2. Permits and Fees. The issuance of permits and the collection of fees shallbe as authorized in Minnesota Statute 16B62 subdivision I and as provided for in Chapter i of the 1994 Uniform Building Code and Minnesota rules parts 1305.0106 and 1305.0107. Permit fees shall be assessed for work governed by this code in accordance with Table No. 3A, 1988 Edition of UBC per ordinance. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota Statute 16B.70. Section 3. Violations and Penalties. A violation of the code is a misdemeanor (Minnesota Statute 16B.69). Section 4. Building Code. The Minnesota State Building Code, established pursuant to Minnesota Statutes 16B.59 to 16B.75, is hereby adopted as the building code for this jurisdiction. This code is hereby incorporated in this ordinance as if fully set out herein. The Minnesota State Building Code includes the following chapters of Minnesota Rules: 2. 3. 4. 6. 7. 8. 9. 10. 11. 12. 13. 14. 1300 Minnesota Building Code 1301 Building Official Certification 1302 State Building Construction Approvals 1305 Adoption ofthe 1994 UniformBuilding Code including Appendix Chapters: a. 3, Division 1, Detention and Correctional Facilities b. 12, Division 11, Sound Transmission Control c. 29, Minimum Plumbing Fixtures 1307 Elevators and Related Devices 1315 Adoption of the 1993 National Electrical Code 1325 Solar Energy Systems 1330 Fallout Shelters 1335 Floodproofing Regulations 1340 Facilities for the Handicapped 1346 Adoption of the 1991 Uniform Mechanical Code 1350 Manufactured Homes 1360 Prefabricated Buildings 1365 Snow Loads REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 18 15. 16. 17. 1370 Storm Shelters 4715 Minnesota Plumbing Code 7670 Minnesota Energy Code The following optional appendix chapter of the 1994 Uniform Building Code is hereby adopted and incorporated as part of the building code for this municipality. 2. 3. 4. 5. Membrane Structures Section 5. Effective Date of Ordinance. The effective date of this ordinance is . Motion by Peterson, second by Petkoff to schedule the second reading of Ordinance No. 1309 for Monday, November 13, 1995 at approximately 7:00 p.m. Roll call: All ayes 2. TQlling Initial Review Period Motion by Petkoff, second by Jolly to waive the reading of the Order there being ample copies available for the public. Roll call: All ayes REGARDING THE TOLLING PERIOD FOR THE REVIEW OF PROPOSED EQUIPMENT R~TE SUBMITTED BY MF~DITH CABLE COMPANY TO THE CITY ON SEPTEMBER 29, 1995 WHEREAS, the City of Columbia Heights "City" is certified as a rate regulatory authority pursuant to rules of the Federal Communications Commission (hereinafter "FCC"), WHEREAS, the City has notified Meredith Cable (hereinafter "Company") that the Company is subject to the rate regulatory authority of the City, WHEREAS, the City has received from the Company a FCC Form 1205 "Equipment Form", dated September 29, 1995, WHEREAS, the Form 1205 filing implicates the City's authority to regulate equipment rates in requesting an increase in the Company's maximum permitted equipment rates, on a going forward basis, REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 19 WHEREAS, the City has determined that it needs additional time to review FCC Form 1205 to ensure that the proposed rates are within the FCC standards for updating equipment rates, WHEREAS, said additional time is required to solicit, receive, and analyze additional information related to said review by the City and staff. NOW, THEREFORE, IT IS HEREBY ORDERED by the City of Columbia Heights that the initial thirty (30) day period for the review of the proposed equipment rates and other entries on the amended FCC Form 1205 is hereby tolled for an additional ninety (90) days. FURTHER, that the Order shall be effective i~mediately, however, the tolling period shall not begin until the expiration of the initial thirty (30) day period. FURTHER, that the Company is permitted to put the equipment rate increase into effect January 1, 1996, subject to rollback and refunds. Ordered this 23rd day of October, 1995. Offered by: Seconded by: Roll call: Petkoff Jolly Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 3. Resolution No. 95-67 Beina a Resolution Authorizina Participation in the Metropolitan Livable Communities Act Motion by Petkoff, second by Jolly to waive the reading of the resolution t here being ample copies available fort he public. Roll call: All ayes RESOLUTION NO. 95-67 BEING A RESOLUTION ELECTING TO PARTICIPATE IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT OF CALENDAR YEAR 1996 REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 20 WHEREAS, the Metropolitan Livable Communities Act (1995 Minnesota Laws Chapter 255) establishes a Metropolitan Livable Communities Fund which is intended to address housing and · other development issues facing the metropolitan area defined by Minnesota Statutes Section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund is eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under Minnesota Statutes Section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life-cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, by June 30, 1996, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals; and WHEREAS, the Metropolitan Council must adopt, by resolution after a public hearing, the negotiated affordable and life- cycle housing goals for each municipality by January 15, 1996; and WHEREAS, a metropolitan area .municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15th of each year; and WHEREAS, for calendar year 1996, a metropolitan area municipality can participate under Minnesota Statutes Section 473.254 only if: (a) the municipality elects to participate in the Local Housing Incentives Account Program by November 15, 1995; (b) the Metropolitan Council and the municipality successfully negotiate affordable and life-cycle housing goals for the municipality; and (c) by January 15, 1996, the Metropolitan Council adopts by resolution the negotiated affordable and life-cycle housing goals for each municipality; and REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 21 WHEREAS, the City of Columbia Heights is concerned that the Metropolitan Livable Communities Act does not provide the necessary funding resources or legislative policy to fully address the disproportionate distribution of affordable housing and related issues facing the fully developed suburban cities or northern metropolitan area; and WHEREAS, the City of Columbia Heights is concerned that the Metropolitan Livable Act does not provide the priorty nor the necessary resources to meet the life-cycle housing needs of aging co~unities; and WHEREAS, the City of Columbia Heights is concerned that the Metropolitan Council's administration of the Metropolitan Livable Communities Act will not provide priority to preserve and rehabilitate affordable housing in fully developed areas; and WHEREAS, the City of Columbia Heights is concerned that the benchmarking system using the current geographic sectors, determined affordable and life-cycle housing goals in the greater metropolitan area continues to distort the actual inequities that exist in the distribution of affordable housing; and WHEREAS, as a fully developed area, the City of Columbia Heights is concerned that the benchmarking system using the current geographic sectors, will have the effect of eliminating the City's ability to broaden and significantly change its housing characteristics as it limits the City's ability to change its housing stock if the changes are outside the limits of the geographic sector's benchmark; and WHEREAS, the City of Columbia Heights has been advised that the City's performance will be ranked and made public next year regardless of the City's participation in the Metropolitan Livable Communities Act Program; and WHEREAS, the City of Columbia Heights has been advised that possible participation in the Polluted Lands Clean Up Fund, the Urban Homesteading Program, and the Livable Communities Demonstration Account requires all participation in the Local Housing Incentives Account Program; and WHEREAS, the City of Columbia Heights has concluded that at this time in the best interest of cooperation, it may be an advantage to participate in the Metropolitan Livable Communities Act. REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 22 NOW, THEREFOP~, BE IT RESOLVED that the City of Columbia Heights hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during calendar year 1996. BE IT FURTHER RESOLVED that the City of Columbia Heights encourages the Metropolitan Council to further evaluate the current benchmark system so as to portray an accurate picture of affordable housing inequities on a metropolitan wide basis as opposed to the current geographic sector concept; and Urges the Metropolitan Council to develop and present legislation to assist fully developed cities in improving and rehabilitating its vast stock of affordable and life-cycle housing. Passed this 23rd day of October, 1995. Offered by: Seconded by: Roll call: Petkoff Jolly All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary b. Bid Considerations 1. Award of Floor Soil (Drain% PiDes - MSC Garaae Floor Motion by Jolly, second by Peterson to award the replacement of three 110' runs of soil pipe to R.J. Miller Plumbing and Heating of Fridley, Minnesota, based upon their low, qualified, responsible quotation in the amount of $5,565.00 with funds to be appropriated from 701-49950-5120, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes It was suggested that the remainder of the funds budgeted for these pipes be used for a fourth run. REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 23 2. Authorization to Purchase Replacement for Vehicle Motion by Jolly, second by Peterson to authorize staff to purchase a new 1995 Chevrolet Corsica from Thane Hawkins Polar Chevrolet on the state contract at a cost not to exceed $12,006 plus $780.39 sales tax, with $10,873 from 431-42400- 5150, $780.39 from 431-42400-4395, and $1,133 from 201-46326- 5150, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes c. O~ber Business 1. Authorize Hirina of a Recreation Proaram Coordinator Motion by Petkoff, second by Peterson to authorize the hiring of a Recreation Program Coordinator at the 1996 AFSCME contract range of $10.35/hour to $12.94/hour to replace a Clerk-Typist II position at the 1996 AFSCME contract range of $9.88/hour to $12.35/hour. Roll call: Jolly, Petkoff, Ruettimann, Peterson - aye Sturdevant - nay 8. ADMINISTRATIVE REPORTS a. Report of the City Manager The City Manager's report was submitted in written form and one item was discussed. ReDort of the City Attorney The City Attorney had nothing to report at this time. e GENERAL COUNCIL COM]~/NICATIONS Minutes of Library Board Meetina Minutes of the October 3, 1995 Library Board were included in the agenda packet. No Council action was required. REGULAR COUNCIL MEETING OCTOBER 23, 1995 PAGE 24 10. Motion by Ruettimann, second by Peterson to adjourn the Regular Council Meeting at 9:45 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL ELECTION CANVASS MEETING NOVEMBER 8, 1995 The Election Canvass Meeting was called to order at 5:37 p.m. by Mayor Sturdevant. 1. ROLL CAL~ Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present 2. APPOINTMENT OF SECRETARY PRO-T~M Motion by Sturdevant, second by Jolly to appoint William Elrite as Secretary Pro-Tem. Roll call: All ayes 3. PURPOSE OF MEETING To canvass the results and returns of the Columbia Heights General Municipal Election held on November 7, 1995. 4. ADOPTION OF CANVASS RESOLUTION NO. 9~-73 Motion by Sturdevant, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-7~ CANVASSING MUNICIPAL GENERAL ELECTION RETURNS WHEREAS, the City of Columbia Heights did on the 7th day of November, 1995, conduct and hold a General Municipal Election for the purpose of electing a Mayor and three Councilmembers; and WHEREAS, the City Council of the City of Columbia Heights at a meeting of said Council held on the 8th day of November, 1995, did canvass the returns and results of said General Municipal Election; and WHEREAS, the following results were determined by said canvass of said General Municipal Election, to wit: CITY COUNCIL LETTER Meeting of: November 13, 1995 AGENDA SECTION: C 0iq $ £ NT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: q Fire ITEM: Establish Hearing Date BY: Lowell DeMars c_~ - License Revocation, Rental Properties -. NO: Z/t~, A ° ~ '~ DATE: Nov 3, 1995 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Housing Maintenance Codes. 1) Larry J. Kahlow ........................... 3727 Reservoir Blvd NE 2) Todd Witt ............................... 4222 Monroe Street NE 3) D.J. Sikka ............................... 4217 Central Avenue NE RECOMMENDED MOTION: Move to Establish a Hearing Date of December 11, 1995 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against the above- named Property Owners Regarding their Rental Property. 95-231 COUNCIL ACTION: ELECTION CANVASS MEETING NOVEMBER 8, 1995 PAGE 2 TOTAL BALLOTS CAST IN ELECTION: Valid Votes Cast fo� Ma�Q� Valig VQtes c�st for J-X�council seat Joseph Sturdevant 2,095 Joel Cason 1,331 Nan Tilkens 1,341 Robert Ruettimann 1,882 Write-Ins 13 Write-Ins 15 Overvotes 0 overvotes 0 Times Blank Voted 49 Times Blank Voted 270 Valid Votes Cast for 2-Y� �alid VQtes Cast for 5-Yr council seat Council Seat Meg Jones 1,808 Bruce Nawrocki 1,431 Rita Petkoff 1,562 Gary Peterson 1,989 Write-Ins 6 Write-Ins 7 overvotes 0 overvotes 0 Times Blank Voted 122 Times Blank Voted 71 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that Joseph s. Sturdevant is hereby elected Mayor, Meg Jones is hereby elected to the 2-year Council seat, Robert Ruettimann is hereby elected to the 3-year Council seat, and Gary Peterson is hereby electged to the 5-year Council seat; assuming said office on January 1, 1996, and being officially seated at the first regular meeting of the City Council in 1996. Passed this 8th day of November, 1995. Offered by: Seconded by: Roll call: Sturdevant Jolly All ayes William Elrite, Secretary Pro-Tem 5.ADJOURNMENT Mayor Joseph Sturdevant Motion by Peterson, second by Petkoff to adjourn the CanvassMeeting at 5:48 p.m. Roll call: All ayes Mayor Joseph Sturdevant William Elrite, Secretary Pro-Tem CITY COUNCIL LETTER Meeting of: November 13, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4 CITY MANAGER'S APPROVAL \ ITEM: ACCEPTANCE OF DONATION FROM THE BY: P~ HENTGES BY:, ~_;_~,_.~.,_j~? COLUMBIA HEIGHTS ATHLETIC BOOSTERS DATE: NOVEMBER. 8, 1995 DATE:._ '~ NO: ~ ~o ~) The Columbia Heights Athletic Boosters Club has agreed to donate $250.00 for children's programs at the Columbia Heights Library, per a request from Marsha Tubbs. RECOMMENDED MOTION: Move to accept a $250.00 donation from the Columbia Heights Boosters Club for Children's Programs at the Columbia Heights Public Library. COUNCIL ACTION: Columbia Heights Athletic Boosters 530 Mill Street N.E. Columbia Heights, MN 55421.. October 30, 1995 City of Columbia Heights Attn: Pat Hentges, City Manager 590 40th Avenue N.E. Columbia Heights MN 55421 RE: COI33MBIAHEIGHTS PUBLIC LIBRARY DONATION Our finance con~nittee members have reconm~ended we donate $250 for childrens' programs at our library, per a request from Marsha Tubbs. The membership agreed with their reco~nendation. We are enclosing a check for $250, for library funds. Please sign and return the attached Form LG503 so that we may return it to the State Control Board as required. Thank you. Sincerely, ~/~, ~-//~~~i rector Kin~son, Finance' ' COLUMBIA HEIGHTS ATHLETIC BOOSTERS CLUB COLUMBIA HEIGHTS ATHLETIC BOOSTERS CLUB, INC. CHARITABLE GAMBUNG ACCOUNT I 530 MILL ST., NE. COLUMBIA HEIGHTS, MN 55421 PAY TO THE ORDER OF FOR City of Columbia Heights Public Library Two Hundred Fifty and no/100 .......... Goon ~. ,,,nn ?a ?o,,' coq ~ooo z ~ ~,: 7870 17-13/910 19__C)_5_ I$ 250.~ DOLLARS l equest by a Government to Spend G-rnbl g Funds Name o! Government Re~uesm~g Fu~ City of Columbia Heights Pt~lic Library IPhone Numoe~ ( 590 City State Zto Code 40th Avenue N.E. Columbia Heights MN 55421 Check type of government making request r-~ slate of Minnes~ Oep~ent of ~ Un~ Stat~. Oep~em of ~ ~her ~vemment~ ~ - spe~ I'--I School Ois~ric~ No. ~ , OMsion of , Division of of O~amz~ion Phene Numl~r I.i~e~se Numbw COLUMBIA HEIGHTS ATHLETIC BOOSTERS CLUB~ INC( 612) 782-2873 A-02072 A~¢mss Ci~ State Zip code 530 Mill Street N.E. Columbia Heights MN 55421 ~ - ~ - ~ ~ ~ .~.. ex,...: ~.~.,.~..~....~ .. ~ - - The a~ve-n~ government r~ues~ la~l g~oling p~s tot (explain ezpend~ure - a~a~ add~ian~ shee~ ~ n~ess~. ] Amount r~uested S 250.00 DONATION/CHILDRENS PROGRAMS AT LIBRARY By c~rn.oleting a~d signing this form, the government's agent conf'u'rns that the requested funds wE! be spent for a lawful purpose. This request expires one yea~ from the da~e below and may be renewed at the request o! the locml governing body. U~ of Form: 1. If an organization wishes to c:=ntn'bute ga~nbling funds to a governing body. ~e governing body must ~=mplete this form. 2. Aoaroval ef ~he Gambllna Control 8oard Is not reaulred. 3. 'i'ne form should be kept on file by the licensed otg=nizafion. 4. ,~t/'ach a cooy of [hls form to your Schedule C Re~or~ for ~he month in which the funds are soent flEgfl-E 'i: Columbia Heights Athletic Boosters FI HLEIIC s30 Mill Street N.E. Columbia Heights, MN 55421 October 30, 1995 City of Columbia Heights Attn: Pat Hentges, City Manager 590 40th Avenue N.E. Columbia Heights MN 55421 RE: COTJ3MBIAHEIGHTS PUBLIC LIBRARY DONATION Our finance committee members have recon~ended we donate $250 for childrens' programs at our library, per a request from Marsha Tubbs. The membership agreed with their recommendation. We are enclosing a check for $250, for library funds. Please sign and return the attached Form LG503 so that we may return it to the State Control Board as required. Thank you. Sincerely, Kin~son, Finance'Director COLUMBIA HEIGHTS ATHLETIC BOOSTERS CLUB 7870 COLUMBIA .EIGcHHATRiSTABALETHGALMEBTL~NCG ABccOoOuNSTTiERS CLUB, INC. 530 MILL ST., NE. COLUMBIA HEIGHTS, MN 55421 17-13/910 PAY Octo~r 23 19~ [°.~".~oF city of Col~m~ia Heights ~ub~ic Library t $ 2SO.O0 Two Hllndred Fifty and no/lO0 .......... DOLLARS "'O0?8?O"' ~.OqJO0OJ~B,: 5DO,,,~ O," ~[ru~e~o~a ~J~l eq testZ Go?ern ne=t to Spend Ga.mbH Fn ds Name of Govemmem Rec~uesong ~unes City of Columbia Heights Public Library IPhonl Numoer ( ) 590 City Sram 40th Avenue N.E. Columbia Heights MN 55421 Che<:~ ,'ype of government making request: ~-4~C;ly ['"--!. County J 'Township ~ State of Minnesota~ DepaJ'u"nent of F--] United states. Depa..trnent of ~ Other GovemmentaJ Entity - specify ['--"1 School DistHc= No. __ , Division of , Division of of Orgaruzadon Phone Number Uce~se Number COLUMBIA HEIGHTS ATHLETIC BOOSTERS CLUB, INC( 612) 782-2873 A-02072 Ac:Cress City Sram Z~p 530 Mill Street N.E. Columbia Heights MN 55421 The aoove-named government requests lawnJI gamoling prmits for me follow,ng purpose: (explain expenditure - attac~ additional sheets if necessary. Amount requested S 250.00 DONATION/CHILDRENS PROGRAMS AT LIBRARY By completing and signing this form, the government's agent conf'rrns that the reque~ed funds wgl be spent for a lawful purpose, rhh= request expires one year from the da~e below and may be renewed at the request of the local governing body. Use of Form: 1. If an organization wishes to contn'bute gambling funds to a governing body. ~e governing body must ~mplete this form. 2. Aooroval of the Gambling Control ~oard Is not re~ulrecl. 3. The form should be kept on file by the licensed organization. 4. Attach a cot~y of Ibis form to your Schedule C Report for t~he month in which the funds are soent, CITY COUNCIL LETTER Meeting of: 11/13/95 AGENDA SECTION: C 0t4 S E lq T ORIGINATING DEPARTMENT: CITY MANAGER NO. l[ PUBLIC WORKS ITEM: FINAL PAYMENT-SILVER LAKE PARK BY: M. WiLson'(~'J~lJ(/t~.,j BY: NO. POND MODIFICATIONS - PROJECT #9316 DATE: 11/2/95 DATE: ,,.,q. ,,,) Attached is a Certificate of Completion of work for Municipal Project #9316, Silver Lake Park Pond Modifications. The work has been completed in accordance with the plans and specifications and is being certified to the City Council for acceptance and final payment. RECOMMENDED MOTION: Move to accept the work for Municipal Project #9316, Silver Lake Park Pond Modifications and to authorize final payment of $17,728.50 to F.M. Frattalone Excavating and Grading, Inc. of St. Paul, Minnesota. MAW:jb 95-697 COUNCIL ACTION: 25-0ct-95 CITY OF COLUMBIA HEIGHTS, MN FINAL PAYMENT SILVER LAKE PARK POND MODIFICATIONS MUNICIPAL PROJECT 9316 F. M. FRATTALONE EXCAVATING & GRADING, INC. 3066 SPRUCE STREET ST. PAUL, MN 55117 NO. DESCRIPTION QUANTITY UNIT 1 COMMON EXCAVATION 2 CLASS 2 AGGREGATE ACCESS RAMP 3 CLASS 3 RIPRAP 4 CLASS 2 RIPRAP 5 TURF ESTABLISHMENT UNIT PRICE TOTAL TOTAL DUE 1018 C.Y. $14.25 $14,506.50 43 Ton $20.50 $881.50 21 C.Y. $22.50 $472.50 25 C.Y. $22.50 $562.50 746 S.Y. $1.75 $1,305.50 $17,728.50 I HEREBY CERTIFY TO THE CITY COUNCIL OF COLUMBIA HEIGHTS THAT I HAVE BEEN IN CHARGE OF THE WORK REQUIRED BY THE ABOVE CONTRACT; THAT ALL WORK HAS BEEN DONE AND PERFORMED AS MEASURED BY AND IN ACCORDANCE WITH AND PERSUANT TO THE TER, MS OF SA'~ CONTRACT.  / SO , . . EG. NO. 18829 I ACCEPT THE ABOVE PAYMENT AS FINAL FOR WORK DONE UNDER THIS CONTRACT. CITY COUNCIL LETTER Meeting of: 11/13/95 AGENDA SECTION: C ON $ E NT ORIGINATING DEPARTMENT: CITY MANAGER NO. ~ PUBLIC WORKS ITEM: FINAL PAYMENT ~ TRAFFIC SIGNALS BY: M. Winson ,-in~ BY: NO. AT 37TH AVENUE AND JOHNSON STREET DATE: 11/2/95 DATE..X~..~, PROJECT #9105 ~,~, ~, ~) Attached are the invoices from the City of Minneapolis for Engineering and Construction Services for the signal installation at 37th Avenue and Johnson Street. The total project cost ($36,306.03) is less than the estimated amount in the Joint Powers Agreement ($39,875.39). All of the costs will be reimbursed from the Municipal State Aid Construction Fund. RECOMMENDED MOTION: Move to accept the work for Municipal Project #9105, Traffic Signals at 37th Avenue and Johnson Street, and to authorize final payment of $34,738.51 to City of Minneapolis, Minnesota. MAW:jb 95-696 Attachment COUNCIL ACTION: 0 0 0 0 ~) 0 0 ~0 0 0 0 0 O~ 0 0 cci 0~ ~0~ 0 0~ FINANCE DEPARTMENT FORM 235 CITY OF MIN PLEASE DETACH TOP PORTION AND RETURN WITH YOUR REMITTANCE MAKE CHECKS PAYABLE TO: MINNEAPOLIS FINANCE DEPT. 350 SOUTH FIFTH STREET ROOM 316, CITY HALL MINNEAPOLIS, MINNESOTA 55415-1379 Mark Winson, P.E. Public Works Director/City Engineer City of Columbia Heights 90 - 40th Ave. NE olumbia Heights, MN 55421-3878 RETAIN BOTTOM PORTION FOR YOUR RECORDS NEAPOLI$ BILL NO. OPB 65s86 CODE CODE CODE CODE FUND-LOW ORG, 40 eeee 406025 010000 016862 ACCOUNT 112(3 3309 112(~ 3312 TASK OPTION PROGRAM ELEMENT PD 6533 TT6860 AMOUNT 208.32 208.32 820.53 820.53 DEBIT/CREDIT D C D C NAME City of Columbia Heights TOTAL BILL $ 1,028.85 STATUS DATE OF BILL I A/R I FY I CONTRACT NO. CODE DATE 070194 1 94 06 PREPARED BY/DATE R. LaDuke 7/1/94 07 ORIGINATING OEPT: Public Works 0e TELEPHONE NO. 6'33-3493 ' ' ' DESCR~PT~NANDD~E~FSERV~CEAND~IFAPPR~PR~E~N~ME~FA~TH~R~ZEDPERS~NREQ~E~NGSERV~CE Charges for preliminary engineering, done by Public Works personnel on project #1~-101-07, 37th Ave. NE--at Johnson St. NE - Signals Labor $ 662.85 Overhead 166.52 Equipment 3.26 Fringes 196.22 Total Billed $1,028.85 The above cost is true and correct to the best ofT~wledge a~lief. Suscrib~ and sworn to before me on //Jj .///'~ .~ ~, this // ~ay of July 1994. .- . _ ~ ~ ~"g~-~ ~~'~he ca-: od r S: ;a;bu~ 1~ g E~o r ks -, .~"~..,.:~.~ MARY ANN MILLER ~: DUE AND PAYABLE UPON~ ~~,E_~,E~Iy.~OTARY PUBLIC MINNESOTA (Do NOT write In thla apace) 65386 Accuforms & Printing (612) FINANCE DEPARTMENT CITY OF MI FORM 235 PLEASE DETACH TOP PORTION AND RETURN WITH YOUR REMITTANCE MAKE CHECKS PAYABLE TO: MINNEAPOLIS FINANCE DEPT. 350 SOUTH FIFTH STREET ROOM 316, CITY HALL MINNEAPOLIS, MINNESOTA 55415-1379 ~Mr. Mark Winson, P.E. Public Works Director/City Engineer City of Columbia Heights 590 40th Ave. N.E. ~olumbia Heights, M~ 55421-3878 RETAIN BOTTOM PORTION FOR YOUR RECORDS INEAPOLIS BILL NO. 0PB 79;5 CODE CODE CODE CODE FUND-LOW ORG. 4[) ~Q~ 140-9450 ACCOUNT 112~ :~ 6 9 ~ 112~ TASK OPTION PROGRAM ELEMENT ~'~/4 ] 58 AMOUNT ] ~).~.4~ ]6.340,L0 DEBIT/CREDIT D C D C NAME ~,~V Of Columbia Heights TOTAL BILL $ 16,340.40 CODE DATE 8/15/95 1 1995 ~ PREPARED BY/DATEBernie Maciej 8/15/95 ~ ORIGINATING DE~. P~lic Works Finance 09 TELEPHONE NO. 673-3490 DESCRIPTION AND DEE OF SERVICE AND, IF APPROPRI~E, NAME OF AUTHOR[ZED PERSON REQUE~ING SE~ICE No. 1 Final Construction S.A.P. 113-101-07 Johnson St. N.E. at 37th Ave. N.E. Signals Construction Costs: Less Local Share: Less Previous Paid: Amt. Due This Voucher: $16,340.40 -- 0 -- -- 0 -- $16,340.40 This statement is true and correct to the beef my knowledge and belief./ / . / //, '' Da~i'~J. ~nnenb erg Director of Public Worky (Do NOT write In this space) Subscribed.~nd sworn ~o before me on this /~ day of~ , 1995. BILL No. 0PB 67915 CUSTOMER COPY FINANCE DEPARTMENT CITY OF MI FORM 235 PLEASE DETACH TOP PORTION AND RETURN WITH YOUR REMITTANCE MAKE CHECKS PAYABLE TO: MINNEAPOLIS FINANCE DEPT. 350 SOUTH FIFTH STREET ROOM 316, CITY HALL MINNEAPOLIS, MINNESOTA 55415-1379 Mark Winson, P.E. Public Works Director/City Engineer City of Colombia Heights 590 - 40th Ave. NE -Columbia Heights, MN 55421-3878 RETAIN BOTTOM PORTION FOR YOUR RECORDS INEAPOLIS BILL NO. OPB 53 '7 CODE CODE CODE CODE FUND-LOW ORG. 40 eeee 406025 010000 016862 ACCOUNT 112{3 3309 112{~ 3312 TASK OPTION PROGRAM ELEMENT PD 6534 TT6860 AMOUNT 208.33 208.33 820.53 820.53 DEBIT/CREDIT O C D C NAME City of Columbia Heights TOTAL BILL $ 1,028.86 CODE DATE 070194 1 94 O6 PREPARED BY/DATE R. LaDuke 7/1/94 ORIGINATING DEFT. Pub_lic Works 08 APPROVED BY/DATE f.~%-- .~.,,~ )--,,4~ 09 TELEPHONE NO. 67~-3493 DESCRIPTION AND DATE OF SERVICE AND, IF APPROPRIATE, NAME OF AUTHORIZED PERSON REQUESTING SERVICE Charges for preliminary engineering done by Public Works personnel on projec~ #[~3-i19-02, Johnson St. NE at 37th Ave. NE - Signals Labor $662.85 Overhead 166.52 Equipment 3.27 Fringes 196.22 Total Billed $1,028.8.6~__~ The above cost is true and correct ot the best of my~nowl~ge~ and bel'~. Suscrib~d and sworn to before me on ~ ,. /~/~ this //~day,~ of JUly 1994. f~ h~ ~,~.~.,./.,~L~^ , R~hard Straub, P.E. · '-- -~ - -- ' -'~,~--~ ........... MARY ANN MILLER ~Director of Public Works UPON ~;[~TARY PUBUC-MINNESOTA DUE AND PAYABLE ..... ~ ' HENNEPINCOUNTY ~ My Co,T,m~;~icn -Expires Oct. 11,1996 CUSTOMER COPY'''~'wv~'wvv~ MINNEAPOLIS (Do NOT write In this space) BILL No. OPB 6538'7 Accuforms & Printing (612) 686-8018 FINANCE DEPARTMENT CITY OF MI FORM 235 PLEASE DETACH TOP PORTION AND RETURN WITH YOUR REMITTANCE MAKE CHECKS PAYABLE TO: MINNEAPOLIS FINANCE DEPT. 350 SOUTH FIFTH STREET ROOM 316, CITY HALL MINNEAPOLIS, MINNESOTA 55415-1379 ~Mr. Mark Winson, P.E. Public Works Director/City Engineer City of Columbia Heights 590 40th Ave. N.E. ~olumbia Heights, MN 55421-3878 RETAIN BOTTOM PORTION FOR YOUR RECORDS [NEAPOLIS BILL No. OPB 67914 CODE CODE CODE CODE FUND-LOW DEG. ~0 e~e~ 40-9450 ACCOUNT 112(3 3693 112~3 TASK OPTION PROGRAM ELEMENT BB4158 AMOUNT 16~340.40 16~340.4D DEBIT/CREDIT D C D C NAME City of Columbia Heights TOTAL BILL $ 16,340.40 STATUS DATE OF BILL I A/" / FY CONTRACT NO. CODE DATE 8/15/95I 1[1995 06 PREPARED BY/DATE Bernie Maciei 8/15/95 OT ORIGINATING DEFT. P.Hi~c Works Finance 08 APPROVED BY/DATE~;7/~:~-J '/~-'g.C<.,, ,//'/'3" '~'2'.~-- 09 TELEPHONE NO. 673--3490 DESCRIPTION AND DATE OF SERVICE AND, IF APPROPRIATE, NAME OF AUTHORIZED PERSON REQUESTING SERVICE No. 1 Final Construction S.A.P. 113-119-02 37th Ave. N.E. at Johnson St. N.E. Signals Construction Costs: Less Local Share: Less Previous Paid: Amt. Due This Voucher: $16,340.40 -- 0 -- -- 0 -- $16,340.40 This sta~nt is true and correct to the yes~ of my knowledge and ~ ./ // SigneL/~~ ~ · Dav~VJ. $onnenberg / Director of Public Works/ Subscribe~z~nd sworn ~o b. efore me on this /0 day o~ /~, 1995. C~TY OF MINNEAPOLIS ILL o. (Do NOT write In this space) 0PB 67914 %,¸ ..'/:: · :.. . ':.': ';'..'." -':!::: .' CITY COUNCIL LETTER MEETING OF: NOVEMBER 13, 1995 AGENDA SECTION: CONSENY ORIGINATING DEPT. CITY MANAGER NO: /-~ FINANCE APPROVAL ITEM: ATTENDANCE OF THE FINANCE BY: WILLIAM ELRITE DIRECTOR AT THE ANNUAL ~ ,_ GFOA CONFERENCE DATE: NOV. 6, 1995 NO: d,~,d, ~) The Government Finance Officers Association of the United States and Canada holds an annual conference dealing with the realm of complex and ever changing government financial issues. This conference deals with current changes in governmental accounting and reporting requirements, new concepts and overall financial management. It is one time in the year when finance professionals become updated on issues that could have a major impact on their government. Over the years, attendance at the conference has grown significantly. The current attendance is over 4,000 people. As a result of the large attendance, there are seven to eight concurrent sessions throughout the day. Attendance at virtually all sessions would benefit the City. The 1996 budget includes appropriations to send the Finance Director to this conference. The alternatives are limited to either attending or not attending the conference. There is no alternative level of training available. Attendance provides staff with an updated level of training and knowledge to enhance job performance. A lack of attendance is a lack of training. Attendance at this conference could be compared to the ongoing training that is required of C.P.A.'s and other professionals. In the case of Municipal Finance Professionals, there is no required ongoing training. The decision to have ongoing training is at the discretion of the City Council. The 1996 budget includes $1,300 for the Finance Director to attend this conference. The projected cost of the attendance at the conference is within the budget limitations. There is a 21% savings on the registration fee if it is paid prior to January 29, 1996. The long range financial implications of attending the conference are hard to judge. The knowledge gained will definitely be a benefit and will have a positive financial result. It is staff's recommendation that the Finance Director attend the annual GFOA conference. RECOMMENDED MOTION: Move to authorize the attendance of William Elrite, Finance Director, at the Annual Government Finance Officer's Association Conference from May 19-22, 1996; and that all related expenses be reimbursed from Fund 101-41510. WE:dn 9511071 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS AUTHORIZATION REQUEST FOR CONFERENCES, WORKSHOPS, SCHOOLS AND SEMINARS This completed form must be presented to the City Manager by the Monday preceding the regular Council Meeting for approval of attendance. Name of Activity: ff,~ 4~ ~ { Estimated Cost: Registration: Travel: Budgeted for: ~ Yes [] Name of Individuals Attending: Date of Request: //~ ~ ~ Account #: Account #: No S-~cient Funds Remaining: 1~] Yes No Where: Purpose How Will this Activity Help You and/or Your Department? Please Attach Any Brochures or Information Related to This Event. Signatures: , . . Department Head Date: Division Head Date: City Manager Date: If Required, Date of Approval by City Council: Upon approval by the City Manager or City Council (if applicable), this form will be submitted to the Finance Department with a copy of the form to the appropriate Division Head. This form is not a registration form or a request for pre-registration monies without a payment voucher and backup completed and attached. T e C H N 0 L 0 PUBLIC FI As the world market continues to shrink and commerce transforms itself, state and local governments are reengineer- ingtheir operations based on new opportunities made available by emerging technologies. As government finance officials, we must familiarize ourselves with the latest technological developments, and learn how they can be utilized to the greatest possible advantage. The Government Finance Officers Association's (GFOA) 90th Annual Conference, "Technology and Public Finance" is the ideal place to achieve this goal. During the course of the conference, you will gain new understandings from more ~..~.~ than 60 concurrent sessions presented for audiences at all levels of experience. You will hear the latest from leading experts on financial technologies, and how they apply in cash management, budgeting, accounting, capital finance, management, and pension topics. This is truly an opportunity to join with more than 4,000 of your peers for three and a half days of information, education, and intellectual exchange. spirit that offers a unique combination of The city of Portland, Oregon, is the perfect venue for such a gathering, reflecting as it does the rich heritage of the nation's frontier past with the progressive "can do" cosmopolitan savoir-faire and small-town friendliness. The challenges of the next century begin today, and GFOA's 90th Annual Conference, "Technology and Public Finance" is designed to help you meet those challenges. Please review these conference materials and note the discount deadlines. Early registration can net you substantial savings. See you in Portland in May! Conference Registration __ If you are faxing this form DO NOT MAIL ORIGINAL. (Faxes are accepted with credit card payments only.) __ Indicate if you are substituting for a GFOA member. Name of originat member __ Indicate if registering as a student and attach a copy of your student ID. GFOA membership ID # (Ptease print or type) First Name MI Last Name ~tle/Position Organization/Company Mailing Address City State/Province Zip/Postal Code Country Telephone Fax CompuServe or Internet e-mail Address Guest Registration Print name(s) of guest(s) and/or child(ren). Please attach additional names if needed. Guests'Children F~rst Name F~rst Name First Name First Name Last Name Last Name Last Name Last Name Preconference Seminar Registration Check the seminar(s) of your choice: GFOA Member Friday half-day ) Writing Good Performance Measures $125 $140 .7 How to Use the Internet- For Finance Directors 125 140 ~ Effectively Applying for a Finance Job 125 140 Saturday full-day .7 Imaging: Focusing on the Future 280 330 ~) Acquiring and Implementing a New Financial System 280 330 Friday half-day + Saturday full-day 395 470 (indicate selection above) Nonmember Conference Registration Fees Early registration fee (postmarked and paid by January 29, 1996) Active member ............... $275 Associate member ................ 315 Nonmember public sector ......... 350 Nonmember private sector ........ 455 Student (full-time only) ...... 100 Advance registration fee (postmarked and paid by March 18, 1996) Active member ............... $310 Associate member .................345 Nonmember public sector. .........380 Nonmember private sector. ....... 485 Student (full-time only) ...... 100 Full registration fee (postmarked and paid after March 18, 1996) Active member ............... $350 Associate member .................410 Nonmember public sector ......... 445 Nonmember private sector ........ 550 Student (full-time only) ...... 100 New Member Fees Member type (check one): ) Active ~) Additional Active 7 Associate Sustaining 7) Educational Government unit (check one): ) City/County .7 Special District ) State/Province Associate Federal .) Retirement System Total Fees Enter fee amounts: Preconference seminar(s) $ Conference registration: $ __ New member fee: $ __ Total fees: $_ For new membership dues call GFOA at 312/977-9700 and we will fax you the fee schedule. All fees are payable in U.S. funds except for Canadian governments which may pay in Canadian funds. Method of Payment Please check one: Charge to: ,) Payment enclosed ~) MasterCard O VISA :~) Bill me ~) American Express © Discover ~) Diners Club Card N01 Ex~i Dat~ M~. Yr. Cardh01der's Signature Print cardholder's full name Note: Signature necessary to process payment. Cancellation and Refund Policy Conference cancellations, registration changes and refund requests must be made in writing to GFOA (fax acceptable). ¢~ March 31, 1996: Cancellations postmarked by this date will be refunded less a 25 percent service fee. ,~) April 1 - April 30, 1996: Cancellations postmarked between these dates wilt be refunded less a 50 percent service fee. © May 1, 1996: No refunds will be issued after this date. PORTLAND, OREGON- Check one of the following: ') Please make the following reservation. } I will NOT require hotel accommodations. Because hotels fill up, please indicate your first, second, third, fourth and fifth hotel choices with the numbers 1, 2, 3, 4 and 5. Also, circle the room type you desire. If your choices are sold out, you wilt be assigned to the next available hotel. Hotels are scattered throughout Portland, necessitating the use of shuttles to and from the Convention Center. A $2 service charge per night has been added to all hotel room rates for shuttle bus service. Hotel cancellations and changes must be submitted in writing to GFOA. Choice Hotel Single Downtown: 5-10 minute shuttle to Convention Center Double The Benson $115 $115 Days Inn City Center 61 66 The Heathman Hotel 120 120 Imperial Hotel 65 70 Marriott Hotel 119 119 Portland Hilton 130 130 Red Lion Inn Coliseum 75 85 Red Lion Hotel Downtown 85 95 Riverside Inn 101 110 Airport: 20-25 minute shuttle to Convention Holiday Inn Portland Airport $ 69 Ramada Inn 72 Sheraton Portland Airport Hotel 83 Shilo Inn Suites Hotel 72 Center $ 75 72 83 92 Jantzen Beach: 20-25 minute shuttle to Convention Best Western - Meadows $ 62 Delta Inn 62 Oxford Suites 59 Red Lion - Columbia River 99 Red Lion - Jantzen Beach 99 Center $ 70 62 71 109 109 Convention Center: walking distance Best Western Inn at the Convention Center (1 block) $ 70 Holiday Inn Downtown (1 block) 78 Red Lion - Lloyd Center (4-5 blocks) 107 $ 70 85 125 Check one: King Bed ) OR 2 Double Beds ) Arrival Day/Date T~me Departure Day/Date Time Special Notes O Room rates do not include 9% occupancy tax. ) Call GFOA for rates and availability of hospitality suites Special Needs Please identify below any special needs (e.g., handicapped accommodations, no-smoking rooms, etc.) Deposits All conference hotels require one night's deposit to reserve your room on your arrival date. You may indicate your credit card number on this form, or send a check in U.S. dollars directly to the hotel upon receipt of your confirmation from the hotel. Please read your hotel confirma- tion carefully for further details. Method of deposit: D Visa © MasterCard .') Discover © Diners Club American Express Card No. Mo. Yr. Cardholder's signature Print cardholder's name Please complete and return this form to: Government Finance Officers Association 180 N. Michigan Avenue,' Suite 800 Chicago, IL 60601-7476 Telephone: 312-977-9700 Fax: 312-977-4806 Japanese Garden~ CITY COUNCIL LETTER Meeting of: 11/13/95 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO. ]~ PUBLIC WORKS ITEM: STOP SIGN AT THE INTERSECTION BY: M. Winson ~t~i. .:.-~.-~ *~ ) NO. OF JOHNSON STREET AND INNSBRUCK DATE: 11/7/95 E: PARKWAY '~, ~e , 7) As you will recall, Council approved the installation of the stop sign on Johnson Street and Innsbruck Parkway April 10, 1995. A speed and volume survey was taken on Johnson St. with school in session from October 16 to October 20, 1995. The survey indicates the traffic speed at the north end of the park (480' from intersection) is as fast as the traffic was before the stop sign went in. The majority of the traffic does slow through the park to less than 30 mph by the south end of the parking lot (200' from intersection). Staff recommends the stop sign remain in place. RECOMMENDED MOTION: Move to retain the stop sign for southbound traffic on Johnson Street at the intersection of Johnson Street 'and Innsbruck Parkway based on the recommendation of the Traffic Commission. MAW:jb 95-708 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: November 13, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ Planning & Zoning ~.~ ~PROVAL ITEM: C,ond. Use Permit, Ken Stone BY: Tlna Goodroa~' BY:~.~,. NO: #9511--48, 4747 Central Avenue ~,A~)I DATE: November 9, 1995 The Planning and Zoning Commission reviewed the request of Kendall Stone for a Conditional Use Permit to allow the operation of a Christmas tree sales lot in the west area of the K-Mart parking lot at 4747 Central Avenue along the north side of the Central Avenue exit/entrance from November 24, 1995 through December 24, 1995. The tree lot will use approximately 75 feet by 100 feet of area temporarily eliminating approximately 20 parking spaces. The parking will be more than adequate for the K-Mart Store with the loss of these spaces as the parking area is quite large. A letter of permission was received from the owner/manager of K-Mart granYing permission for this operation. The Planning and Zoning Commission unanimously recommend approval of the Conditional Use Permit provided the proper license is obtained and the required $200 clean-up deposit is submitted to the License Clerk prior to operation. RECOMMENDED MOTION: Move to approve the Conditional Use Permit for Kendall Stone for the operation of a Christmas tree sales lot at 4747 Central Avenue provided the required license is obtained and the clean-up deposit is submitted prior to operation. COUNCIL ACTION: ccagl195.no2 CITY OF COLUMBIA HEIGHTS Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site plan Approval Other Street Address of Subject Property~ 4747 Central Avenue 2. Legal Description of Subject Property~ Phone~ Description of Request: Conditional Use Permit Applicable City Ordinance Number Present Zon~ns Present Use Section Proposed Zonin2 Proposed Use 7. Reason for ~equest~ to allow an open sales lot for Christma~ Tree ~alP~ lnf in thc northwestern corner of the parking lot 11/24-12/24/~ Exhibits Submitted (naps, diagrams, etc.) 9. Acknovledgment and $ignature~ The undersigned hereby represents upon all of the penalties of lay, for the purpose of :Lnduc£ng ~he City of Columbia Heights to take the action herein requested, that all statements here~n are true and that all york herein nentioned rill be done ~n accordance vith the Ordinances of the City of Columbia Heights and the lays of the State of ~J/nnesota. , / , · Taken A i 'ii. William Mallory K-Man 4747 Central Avenue N.E. Columbia Heights, Minnesota I I November 6, 1995 Ms. Kathy Pepin Community Development City of Columbia Heights Columbia Heights, Minnesota Dear Ms. Pepin: Please be advised that I have given Kendall Stone (Snowy Ridge Farms) permission to again this year operate a Christmas tree sales lot in our K- Mart parking area. Sincerely, William Mallory CITY COUNCIL LETTER Meeting of: November 13, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ Planning and Zoning ,, , .~-~PPROVAL ITEM: Cond. Use Permit, Food-N-Fuel · BY: Tina Goodroa~..~ , BYe: n November 9, 1995 NO: Case 9511-50, 4001 U iversity Ave. DATE: The Planning and Zoning Commission reviewed the request of Scott Tindell of the Food-N-Fuel station at 4001 University Avenue for a Conditional Use Permit to operate a Taco Bell food bar inside the existing Food-N-Fuel gas station/retail sales store. This Taco Bell will not have any sit-down eating area at this location, it will only serve as a food bar for takeout. A site plan has been submitted which shows the location of the Taco Bell equipment in the southeast area of the building. The food will come to the store already cooked and will only be steam heated and served at the site. This type of use will need approval by the Anoka County Health Department who will be approving the food equipment and facilities and I believe will require separate employees to handle the food facility versus the gas station operation. A representative from the Anoka County Health Department has reviewed the site plan and the interior equipment layout. He has also expressed a concern about the intensification of the use at this facility. Staff is also concerned about traffic flow and how two uses will affect access to and from the property given its close proximity to the University and 40th Avenue intersection. There are three curb cuts existing for the site so it might be helpful if one is used only for entry and one for exit onto 40th Avenue to keep traffic flow maintained. This area has heavy traffic in the morning and in the evening as it a major intersection. The Planning and Zoning Commission unanimously recommend approval of the Conditional Use Permit provided all Fire and Health Code requirements and regulations are met. RECOMMENDED MOTION: Move to approve the Conditional Use Permit to allow a takeout only restaurant operation in the existing gas station building at 4001 University Avenue provided that all Fire Code requirements and all Anoka County Health Department regulations are met. COUNCIL ACTION: ccagl195.no3 CITY OF COLUI~IA HEIGHTS Application For,, Variance Privacy Fence Conditional Use Per. it Subdivision Approval Site Plan Approval Other Street Address of Subject Propertys Legal Description of Subject Propertys Applicant, Description of ~equest~ Application Date, Case~o.' Receipt Nos Date Paid Phone ~ Applicable City Ordinance Number Present Zon/ng, Present Use Section Proposed Zon~n2 Proposed Use 7. Reason for Requests Exhibits Sub~nitted (naps, diasrams, ~ ~ AcknovledKment and $iKnatures The underslsned hereby represents upon all of the penalties of lav, for the purpose of ~nduc/ng the C~ty of Columbia Beights to take the on here~n re uested, tha~ all statements ~erein are t~e and that all york here~n acti q t of Col~bta Heights ~entioned ~ill be done ~ accordance eit~~rd~ces_of the Ciy : ~ - ~ ' ' Taken By:~~ SCOTT TINDELL Design/Maintenance Coordinator FOOD-N-FUEL, INC. 4366 Round Lake Road West Arden Hills, Minnesota 55112-3923 (612) 633-7863 FAX (612) 633-0015 Your Total Neighborhood Convenience Store October 11, 1995 Ms. Tina Goodroad CITY OF COLUMBIA HEIGHTS 555 Mill St., N.E. COLUMBIA HEIGHTS, MN 55421 TACO BELL INSTALLATION Tina: As per our phone conversation with regard to Food-N-Fuel adding a Taco Bell into our store located at 4001 University Avenue, N.E., Columbia Heights, we will be serving tacos to our customers, as well as other non-branded items. We will not be having any sit down seating at the Columbia Heights location. Enclosed, please find a reduced copy of the floor plan for your use. Sincere ~? Scott Tindell Food-N-Fuel Corporate Office .o. o~. TACO BELL EOUIPMENT LIST ~ I ~T ~T ~.~ I I~.~ COOLER SHELVING TACO BELL SERVICE COUNTER, TACO BELL EQUIPMENT LIST ~ ~ ~R 1'0 ~ ~,//0 ~ ~¢j~c} COOLER SHELVING E~Ec~CA~: ~A~E~ l TACO BELL SERVICE COUNTER CHECKOUT COUNTER CITY COUNCIL LETTER Meeting of: November 13, 1995 AGENDA SECTION: .s CONSENT ORIGINATING DEPT.: CITY MANAGER NO:~ Planning and Zoning APPROVAL use ,0) NO: Case #9511-52, 5101 University Ave. DATE: November 9, 1995 The Planning and Zoning Commission reviewed the request of Mr. James Eng and the U- Haul Companies of Mn. for an amendment to the Conditional Use Permit for the site to allow an additional operation of a truck/trailer rental outlet at the 30-Minute Muffler Shop at 5101 University Avenue which is a minor auto repair shop. The U-Haul vehicles would consist of three or four trucks and two trailers. Vehicles will be located on the northeast portion of the paved parking area. Adequate parking will be maintained. A license will have to be applied for each year to operate this type of business. The Planning and Zoning Commission recommend approval of the Conditional Use Permit amendment provided a yearly license is obtained and the site be restricted to a maximum of nine to twelve vehicles on the site at any one time and located only in the northeast portion of the paved parking lot. RECO~ENDED MOTION: Move to approve the Conditional Use Permit Amendment to allow the operation of a U- Haul rental facility in the northeast corner of the paved parking lot of 5101 University Avenue provided a yearly license is obtained and the storage of U-Haul vehicles on site are restricted to a maximum of nine to twelve vehicles at any one time and only be located in the northeast paved parking area. COUNCIL ACTION: ccagl195.no4 CITY OF COLUI~BIA HEI6BTS Application For~, 2ezonins Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Street Address of Subject Property~ Legal Description of Subject Pcoperty~ Case No: ,., Applicant: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zonin2 Proposed Use 7. Beason for Request~ to add the operation of a truck and trailer rental IU-Hauls) northeast area of parking lot "8. Exhibits Submitted (sips, diagrams, etc.) AcknovledKment and $iKnature: The undersi~ned hereby represents upon all of the penalties of lay, for the purpose of inducing the City of Columbia Reights to take the action herein requested, that all statement~ein are true and that all york herein ~entioned rill be done in ac~x~rdance vi,h ~r~lFrdinances of the City of Col. umbia Heights and ,he lays oi the State ~ ~innesotap. ~ ~ / Date/~' Signature of lpplicant~ Taken By: 9890 NORTHEAST HIGHWAY 65 U AU U-HAUL CO. OF MINNESOTA BLAINE, MINNESOTA 55434 · PHONE (612) 780-9746 · FAX (612) 780-8744 -- I I I 26' SUPER MOVER' VAN SPECS: 22'3' X 7'7' X 8'5' DOOR: 7.3' X 7'2' MOM'S ATTIC': 3'3' X 7'7' X 3'1' UP TO 1538 CU. FT. 24' HOUSEHOLD MOVER' VAN SPECS: 20'10' X 7'6' X 8'1' DOOR: 7'3' X 6'10' MOM'S ATT1C~. 2'10" X 7'6' X 3'1' UP TO 1350 CU. FT. 17' EASY LOADING MOVER' VAN SPECS: 14'1" X 7'7" X ~ D(X)Pc 7'3' X 6'5' MOM'S ATT1C~. ~5' X 7'7- X 2'7' UP TO 849 CU. FT. 14' THRIFTY MOVER' VAN SPECS: 11'4' X 7'5" X 6'9' DOOR: 7.1" X 6'1' MOM'S A'I-[1C~. 2'5' X 7'5' X 3'3" UP TO 669 CU. FT. 10' MINI MOVER= VAN SPECS: 9~10' X 5'8' X 5'10' DOOF~ 5'5' X 5'1' MOM'S ATllC~:. 1'6' X 5'8' X 2'6' UP TO 368 CU. FTo .( ,LV"Id !. 4' 22' 130.36' PLAT m i CITY COUNCIL LETTER Meeting of: November 13, 1995 AGENDA SECTION:Jl CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ Planning and Zoning APPROVAL ITEM: Cond. Use Permit, John ~,ge~' J''~ BY: Tina Goodroad BY: NO: Case ~9511-54, 4300 Central Avenue DATE: November 9, 1995 -, ' The Planning and Zoning Commission reviewed the request of John Rogers for a Conditional Use Permit to allow the operation of a Christmas tree sales lot in the parking lot of Central Valu Mall at 4300 Central Avenue from November 24, 1995 through December 24, 1995. The lot will be placed in the easterly portion of the lot in approximately the same area as the Linder Greenhouse operation occurred. The Planning and Zoning Commission unanimously recommends approval of the Conditional Use Permit provided the required license is obtained and the $200 clean- up deposit is submitted prior to the commencement of the operation. RECOMMENDED MOTION: Move to approve the Conditional Use Permit for the operation of a Christmas tree sales lot in the easterly portion of the parking lot at 4300 Central Avenue from November 24, 1995 through December 24, 1995 provided the required license is obtained and the clean-up deposit is submitted to Staff prior to the operation. COUNCIL ACTION: ccagl195.no6 Appl~cation For: Rezoning Variance Privacy Pence Conditional Use Per. it Subdivision Approval Site Plan Approval Other Street Address of Subject Property~ Legal Description of Subject Property~ Description of Request: Ov~er: ~me = ,~,-~.~ _ Address: Phone: Applicable City Ordinance Number Present 2on,rig Present Use Section Proposed Zonin~ Proposed Use 7. Reason for Request~ 8. ExhIbita Submitted (naps, diagr~s, etc.) 9. Acknowledgment and Si~nature, The undersi~ned hereby represents upon all of the penalties of lay, for the purpose of ~nduc~ng the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all york herein mentioned rill be done ~n accordance vith the Ord£nances of the City of Columbia Heights and the laws of the State of ~innesota~ ~ / '/ ,.,..,,. Signature of Appltcant~F.' // · _ . MOV 08 '95 05:06~M KR~U$ ~MDERBOM P.~/3 KRAUS-ANDERSON REALTY COMPANY Devcbpmcnt - Leasing · Managemen~ BY FAX: 782-2857 November 2, 1995 Ms. Kathy Pepin City of Columbia Heights RE: APPROVAL FOR CHRISTMAS TREE SALES JOI{N ROGERS/EMERGENCY SERVICES RESPONSE TEAM CENTRAL VALU SHOPPING CENTER .COLUMBIA HEIGHTS Dear MS. Pepin: This is to approve the use of parking lot area outlined in red on the following site plan for a temporary Christmas tree sale. The sale will commence on November 24, 1995 and expire December 24, 1995. The area will be used solely by the Emergency Services Response Team and Explorer Post 2600, headed by Mr. John Rogers. If there are any further questions or if there is a need for additional information, please dcn't hesitate to contact me at 881-8166. Cordially,  "~-~A%~ ~-ANDERS,ON REALTY COMPANY Property anager Enclosure cc: Central File John Rogers 4220 West Old Shakopee Road. Suite 200 · Bloomington. MN 55437-2995 612/881-8166- Fax: 612/881-8114- Wats 1- 8(10-399-4220 Ii:_-:, OS '_~5 E~5,:O';-AM ~PAtJS, AtIDER-COhl '~"N '=lAY .J CITY COUNCIL LETTER Meeting of: November 13, 1995 AGENDA SECTION: I~ CONSENT ORIGINATING DEPT.: CITY MANAGER NO:~ Planning and Zoning . APPROVAL ITEM: Cond. Use Permit, Brian Bona BY: Tina Goodroad~ NO: Case #9510-46, 573 N.E. 40th Avenue DATE: November 9, 1995 The Planning and Zoning Commission reviewed the request of Brian Bona for a Conditional Use Permit to allow off-street parking on a portion of land 22.90 feet wide that was split off from 4015 N.E. 7th Street and will be combined with 573 N.E. 40th Avenue. This item was tabled from the October meeting in order for the applicant to complete some items that were required for the lotsplit. These items included: 1. The applicant provide a continuous permanent concrete curb along the east property line adjacent to the alley. 2. The applicant provide a continuous permanent concrete curb or bumper curb parallel to the privacy fence for protection from damage. Mr. Bona only completed #1 and would like to complete #2 once he blacktops the 22.90 feet of parking area and builds the new fence. The Planning and Zoning Commission determined the #2 will be completed at the same time the blacktopping is done. The proposed lotsplit area will provide eight additional parking spaces. He will completely surface the additional area with blacktop and install a new wood fence along the new north property line between the house and service station. The Planning and Zoning Commission recommend approval of the Conditional Use Permit to utilize off-street parking contingent upon the following items being completed no later than June 30, 1996: 1. The 22.90 feet that was split from 4015 N.E. 7th Street and combined with 573 N.E. 40th Avenue be surfaced with blacktop. 2. The applicant provide a continuous permanent concrete curb along and inside the east property line adjacent to the alley. 3. The applicant provide a continuous permanent concrete curb or bumper curb parallel to the screening fence along the north property line for protection from damage. 4. Screening be provided as required by Section 9.117(3) of the Zoning Ordinance and subject to Staff approval along and inside the north property line between the house at 4015 N.E. 7th Street and the service station at 573 N.E. 40th Avenue in addition to extending this approved screening on the east and west sides up to 23 feet in length. RECOMMENDED MOTION: Move to approve the Conditional Use Permit to utilize off-street parking contingent upon the following items being completed no later than June 30, 1996: 1. The 22.90 feet that was split from 4015 N.E. 7th Street and combined with 573 N.E. Avenue be surfaced with blacktop. 2. The applicant provide a continuous permanent concrete curb along the east property line adjacent to the alley. 3. The applicant provide a continuous permanent concrete curb or bumper curb parallel to the required screening for protection from damage. 4. Screening be provided as required by Section 9.117(3) of the Zoning Ordinance and subject to Staff approval between the house at 4015 N.E. 7th Street and the service station at 573 N.E. 40th Avenue in addition to extending approved screening on the east and west sides up to 23 feet in length. COUNCIL ACTION: CITY OF cOLuMBIA I~EIGH?S A_pplication For~ ~ezoning Variance Privacy Pence Conditional Use Permit Subdivision Approval Site Plan Approval O~her Street Address of Subject Property~ Application Dates Case No: ll, ee' -.~, oLP Date Paid lec.etptf~, ~ ;~ ~) Legal Description of Subject Propertye Address: Description off ~equest: Ovner.. N~e: Addres Phone Zonini: Applicable City Ordinance Number Present Zoning Present Use Section Proposed ZoninK Proposed Use 7. ~eason for Requestz ~ , Exhibits Submitted (naps, diagrams, etc.) AcknovledKment and SiKnature~ The undersigned hereby represents upon all of the penal~ies of lav, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all york herein mentioned rill be done in accordance vith the Ordinances of the City of Columbia Heights Signature of Applicant - ~ ' Taken Bye_ ~ PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES August 6, 1985 Page 3 Public Hearing Privacy Fence Case #8508-51 Kenneth Johnson 4769 Upland Crest Columbia Heights, Mn. Mr. Goranson presented the request of Mr. and Mrs. Johnson for permission to install a six (6) foot high cedar privacy fence along and six (6) inches inside the south property line from the rear of the house to the front of the garage, approximately forty (40) foot in length. Mr. Goranson stated the affected property owner has signed the consent form. Motion by Nixon, seconded by Peterson, to approve the six (6) foot high privacy fence as requested. Roll Call: All Ayes. Public Hearing Site Plan Revision for C.U.P. Case #8508-52 Paul's Apco Service 573 N.E. 4Otb Avenue Columbia Heights, Mn. Mr. Goranson presented the request of Brian Bona, representing Paul's Apco Service, to revise the site plan that was previously approved March 1, 1983 in conjunction with a Conditional Use Permit to allow a fourth service bay to be constructed onto the station at 573 N.E. 4Oth Avenue. Mr. Bona's revisions were stated as follows: 1. The required curbing along the alley three feet inside the east property line be eliminated to allow easier snow removal. 2. The curb along the west curb line be eliminated and the newly installed driveway be approved to allow access to 7th Street fr~m the north side of the lot. 3. The dumpster be allowed to be relocated and some parking spaces be allowed to be re-arranged due to the service bay door being changed to the east end instead of the original north side of the building. Fifteen parking spaces would be provided, fourteen required. Mr. Goranson presented a memo dated August 2, 1985 from Tom Madigan, Assistant City Engineer. Item #1 in the memo addressed the newly installed driveway on 7th Street. It was indicated that the required street excavation permit was not obtained prior to the installation and that it does not meet City standards for construction. It was also pointed out that the westerly-most driveway on 4Oth Avenue be eliminated as it is too close to an intersection. Item #2 of the memo addresses the absence of the previously required curbing along the alley to be installed three feet inside the property line. The Engineering Department again recommended the installation of concrete curb stops anchored in the blacktop for each parking stall along the alley but it is preferred, as originally recommended in 1983, to install permanent concrete curbing. It was felt that the way the parking spaces along the alley are designed there would be the temptation for vehicles parked there to drive onto the alley and travel north. Residential alleys are designed for local traffic only and should be restricted to that use wherever possible. Traffic generated from a service PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES August 6, 1985 Page 4 station is not local traffic. Mr. Goranson stated the Engineering Department recommendations were also forwarded to the Traffic Commission at their meeting of August 5, 1985. The Traffic .Commission made a motion to recommend to the City Council that a curb be installed in the west driveway on 40th Avenue in order to close that entrance/exit. They also made a motion to require the installation of curb stops in the area adjacent to the alley on the east side of the property where the proposed eight parking spaces are indicated on the site plan. In a discussion of the requirements indicated by the Engineering Department and Traffic Commission, Mr. Bona stated the west driveway is necessary for access by the fuel tanker trucks. He also felt the installation of the curbing along the alley would make it very difficult for snow removal. Commissioner Heintz felt very strongly about the necessity to provide the curbing along the east property line adjacent to the alley to stop the commercial traffic from utilizing the residential alley and to also keep the cars from extending into the alley right-of-way hindering snow plowing. Some of the residents from the area were in attendance. Mary Matlon, 4016 Washington Street, was pleased with the alterations that have been made on the site and did not have any problems with the development. Francis Kubesh, 4022 Washington Street, was distressed over the location of the dumpster in the northeast corner of the lot as garbage has been blowing into the alley and his yard. Mrs. Miskowic, 4015 N.E. 7th Street, had some questions but no real concerns or problems with the business. Mr. Tom Helmbrecht, 4018 N.E. 7th Street, had a number of concerns and problems. He was concerned with the number of vehicles from the Apco Station that are parked along 7th Street, 40th Avenue and on the boulevards and sidewalks of 7th Street and 4Oth Avenue. The locations of the vehicles parked on the boulevards and sidewalks cause blockage of visibility for people trying to gain access onto 40th Avenue from 7th Street or the alley. He stated he has contacted the Police Department several times over this matter but nothing has changed. He was also concerned about Mr. Bona plowing the snow from his lot into the street and piling it on the sidewalks. He felt Mr. Bona's sidewalks should be kept free of snow at all times and if he does not have the room on his lot to put the snow, it should be hauled away. He indicated that the concrete curbing that was i~stalled around the landscaping at the southeast corner of the property extends over the property line right up to the alley. This situation could cause damage to the snowplows or other vehicles if it is hit. Mr. Bona replied that if his business was a new development he would be glad to comply with the City requirements and alleviate the concerns of Mr. Helmbrecht. However, he has so much business and so many cars in a day that he does not have enough room on his lot to provide the adequate and proper parking. Mr. Helmbrecht suggested that Mr. Bona purchase more property like everyone else has to when their business has out-grown their existing site. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES August 6, 1985 Page 5 Discussion was held regarding the required landscaping to be provided along the north property line, three feet to the north of the fence and three feet on the south side of the fence. Commissioner Heintz stated he recalled the Commission indicating that a bumper curb of some type be installed along the fence so the fence would not be struck and damaged by vehicles. Mr. Bona stated the fence was placed eighteen inches south of the property line when it was constructed. Would he still have to install a green area on the south si~de of the fence and tear up the blacktop? Mr. Goranson stated that, as the area exists, there is good drainage provided. It was the concensus of the Commission that some kind of protective barrier be installed parallel with the privacy fence across the north property line. Motion by Nixon, seconded by Heintz, that the previously required curbing be installed along the alley three feet inside the east property line, the green area be installed and maintained in the boulevard along the west property line, the previously required curbing along the west property line be eliminated and the location of the newly installed driveway in that area be approved and installed according to City specifications, a bumper curb be installed parallel to the privacy fence for protection from damage and the relocation of the dumpster and rearrangement of parking spaces be approved. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR AUGUST 12, 1985. Motion by Nixon, seconded by Heintz, to adjourn the meeting at 9:00 p.m. Roll Call: All Ayes. Respectfu!ly submitted, Secretary kp PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES March 1, 1983 Page 2 Mr. Ryhti expressed the desire to construct the tower as soon as possible to allow him to receive a Federal Tax Credit. Chairman Stenberg stated the tower, in his opinion, should not be as high to allow it to cross into any adjacent property in case of a collapse. Motion by Heintz, seconded by Markow, to deny the request based on the recommendations of the Science, Energy and Technology Commission. Roll Call: All Ayes. Public Hearing Variance/Site Plan Approval Case #8303-10 John. Moneta 233 N.E. 42nd Avenue Columbia Heights, Mn. 55421 Mr. Moneta's request was tabled at the February 1, 1983 Planning and Zoning Commission meeting to allow him ample time to revise his site plan. Mr. Goranson presented Mr. Moneta's request for site plan approval and a 1,398 square foot variance on the required total land area of 44,280 square feet to allow him to construct a 21 unit apartment building at 233 N.E. 42nd Avenue. Mr. Goranson explained the proposal included underground parking facilities for 21 cars as well as open parking for 22 cars which gives a total of 43 parking spaces. Required parking for this proposal would be 42 spaces. After reviewal of the site plan, it was the concensus of the Commission that the proposed construction was too dense for the parcel and a hardship was not able to be determined. Motion by Heintz, seconded by Nixon, to deny the variance on required total land area and denial of the site plan due to lack of a hardship. Roll Call: All Ayes. Co Public Hearing C.U.P./Variance Case #8303-11 Paul's Apco Service 573 N.E. 40th Avenue Columbia Heights, Mn. 55421 Mr. Stutz presented the request of Mr. Bona to obtain a Conditional Use Permit to allow the expansion and operation of a Major Fuel Station with Minor Repair at 573 N.E. 40th Avenue which is located in a Retail Business District. He also requested a variance to waive the required twenty (20) foot green area along the north property line. The applicant proposed a 24' x 36' two-story service bay addition to the existing 26' x 66' building along with an 18' x 26' second story office addition over the existing office area. Mr. Stutz explained to the Commission that Paul's Apco Service has wished to expand their existing service station for some time, but our zoning ordinance did not allow such an expansion as the existing service station had more than two service bays and, therefore, was classified as a non-conforming use in the 'IRBI' District. On February 14, 1983 the City Council adopted an ordinance amending the zoning code to permit, by Conditional Use Permit, Major Fuel Stations with Minor Repair limited to four (4) service bays in the "RB" District. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES March 1, 1983 Page 3 Mr. Stutz stated all setback requirements for the proposal have been met as well as the provision for the required fourteen (14) parking spaces. He stated the applicant would be submitting a grading plan to the Engineering Department prior to obtaining a building permit indicating the existing elevations which will remain unchanged. Other improvements necessary upon approval of the proposed expansion would be a six (6) foot screening fence along the north property line, a dumpster enclosure, landscaping and an approved arrangement of blacktopped parking spaces with identifiable spaces and access drives. Discussion followed pertaining to the variance request to waive the required twenty (20) foot green area. Chairman Stenberg commented that being both the residential homes and the business are existing, it should be certain that whatever the Commission allows should be an improvement for the area. Mr. Stutz informed the Commission that when the fourteen (14) foot alley was vacated years ago, seven feet went to the residential property on the north and seven feet to the gas station. However, both properties still use the alley opening as access to their properties. The adjacent property owners, Mr. and Mrs. Miskowic, were present. After dicussing the situation, it was decided the existing curb cut be removed and a permanent curb be formed to allow the existing alley access to be landscaped along with the rear three feet of the service station property with the landscaping to be worked out between property owners so as not to create water ponding. Mr. Brian Bona, representing Paul's Apco Station, agreed to construct, in addition to the six (6) foot screening fence along the north property line, a 42 inch screening fence from the end of the six (6) foot fence to the front property line which is 7th Street. Another point of discussion was the requirement of the applicant to provide a bumper curb not less than three (3) feet from the east property line or a guard of normal bumper height not less than one (1) foot from the east property line. It was the contention of the Commission that the applicant provide a continuous permanent concrete curb along the east property line to effectively separate the subject site from the alley right-of-way and to allow better access for snow removal. Motion by Nixon, seconded by Heintz, to approve the variance request and Conditional Use Permit to allow the best and highest use of the property in order to carry out the spirit and inten~ of the ordinance subject to the following staff recommendations: 1. The applicant obtain a survey of the subject property prepared by a registered land surveyor. 2. The applicant submit a proposed grading plan for approval by the City Engineer. 3. The applicant submit a proposed landscape plan for the southeast corner of the property for approval by Staff. 4. The applicant provide a continuous permanent concrete curb along the east property line adjacent to the alley. o A 42 inch screening fence be constructed from the end of the six (6) foot proposed screening fence on the north to the front property line which is 7th Street (approximately 25 feet in length). PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES March 1, 1983 Page 4 Roll Call: All Ayes **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR 3/14/83. Motion by Heintz, seconded by Markow, to adjourn the meeting at 8:30 p.m. Roll Call: All Ayes. Respectfully submitted, Kathryn R. I~pin Secretary kp CERTIFICATE OF E~URVEY KURTH SURVEYING, INC. ~FFER~N ST. N,~. O~E. . I Lots 15-19, Block 54, Cold, ia Heights Annex to Minneapolis~ Anoka County, Minnesota, with half the vacated alley'lyin9 north of and adjacent to the above described Lots. CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoning APPROVAL ITEM: Cond.Use Permit/Lotsplit, Brian BY: Tina Goodroad BY: Bona NO: Case ~9510-46, 4015 N.E. 7th Street DATE: October 4, 1995 The Planning and Zoning Commission reviewed the request of Brian Bona for a lotsplit of the property located at 4015 N.E. 7th Street. The portion to be split is a 22.90 foot by 129.5 foot section of the south side of the lot. Mr. Bona plans on combining this 22.90 portion with the property located at 573 N.E. 40th Avenue where his service station is located. He owns both properties and plans on using this new area for parking vehicles for his service station business. The enclosed survey shows the 22.90 portion to be split as proposed Tract B and that will be combined with proposed Tract C. Section 9.108(2) (b) of the R-2 Section of the Zoning Ordinance requires a Conditional Use Permit for off-street parking when the proposed lot for such off-street parking is located in any block or area which is zoned, used or otherwise permitted for any non-residential use or uses and abuts on a lot or parcel which is in a "B" or "I" District and is in the s-ame ownership or control as the land in the "B" or "I" District and subject to those conditions set forth in Section 9.116(4) herein and such other conditions as may be found necessary by the City Council to carry out the intent of this Ordinance, and providing that such lot or parcel is not located between two abutting residential uses, and provided that such off-street parking is restricted to an area for a distance from the abutting edge of the "B" or "I" District equal to the combined widths of three continuous platted lots or 150 feet, whichever is greater; and no public street divides such parking area". Mr. Bona submitted a preliminary site plan where he drew in the parking area he currently has and the additional space acquired by the proposed lotsplit. The additional space will create eight (8) more parking spaces. He is not planning on widening the curb cut on the west side of the property on 7th Street. He will completely surface the additional area with blacktop and install a new fence aiong the new property line between the house and service station. In August of 1985, Mr. Bona appeared before the Planning and Zoning Commission for a Conditional Use Permit to allow and construct a fourth service bay. This addition was completed, however, two contingency items from the approval were not completed. The minutes from that meeting are included. The contingency items include: 1. Required curbing of continuous permanent concrete curb along the east property line adjacent to the alley be installed. This curbing will have to be brought in four feet from the edge of the alley. Parking currently extends approximately one foot into the alley easement; 2. A continuous permanent concrete curb or bumper curb be installed parallel to the privacy fence for protection from damage. Several area residents did appear before the Commission with concerns over extending the parking lot. Concerns included devaluing of property value, increased traffic in the alley and on 7th Street, lack of knowledge of the project and lack on Mr. Bona's part to complete contingency items from 1985. The Commission is concerned about approving both the lotsplit and CUP with the contingency items being left undone and, therefore, resolved only to approve the lotsplit and table the CUP until the curbing items are completed. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. Move to approve Resolution 95- , being a Resolution approving the Lotsptit as it meets code requirements provided that the lotsplit be combined with the property at 573 N.E. 40th Avenue and be recorded as such with the Anoka County Assessor's office and provided the following items be completed by October 30, 1995: 1. The applicant provide a temporary concrete curb four feet inside and along the east property line adjacent to the alley until permanent concrete curbing is installed; 2. A continuous permanent concrete curb or bumper curt) be installed parallel to the privacy fence for protection from damage. P&ZlO95.no5 CERTIFICATE OF SURVEY' KURTH ;URVEYIN6o INC. AVE.. N,E. (~o,~/,,,) Lots lS-lg, Block 54, Colun~ta Heights Annex to Mtnneapolts~.Anoka County, Htnnesota, with half the vacated alley lying north of and adjacent 1~ the above described Lots~ l'ooet,her .', TQ CIT'~ COUNCIL NOVMEBER 13, 1995 *Signed Waiver Accompanied Application APPROVED BY BUILDING INSPECTOR CONTRACTORS 1995 LICENSE AGENDA LICENSED AT Gopher Mechanical Schulties Plumbing Shades of Green Landscaping United Heating, Inc. Village Concrete & Landscaping Visu-Sewer Clean & Seal, Inc. Al's Custom Built Sheds Cherry Plumbing & Hea~ing P.O. Box 120792 1521 - 94th Lane N.E. 12059 Cree St. N.W. 2702 Idaho Ave. N. 3209 Roosevelt St. N.E. 3940 Louisiana Ave. S. 912 W. Rive St, P.O. Box 4261 FEES $ 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO FIR~ DEPT. II II CHRISTMAS TREE SALES LOT *Kendall Stone 24601 Helium St. N.W. St. Francis, Mn. 55070 *John Rogers 1021 N.E. 42½ Ave. Columbia Heights, Mn. d/b/a Explorer Post 2600 Emergency Services Response Team 4'747 Central Ave. Parking Lot 11/24-12/25/95 41300 Central Avenue N.E. 11/24-12/25/95 Parking Lot 50.00 REQUEST~FEE BE WAIVED T.E.A.M.S. Tactical, Emergency, and Medical Services 9217 17th Ave South Suite #214 Bloomington', MN 55425 Office (612) 362-3609 Fax (612) 536-8777 November 8, 1995 City of Columbia Heights Honorable City Council 590 N.E. 40th Avenue Columbia Heights, Mn. 5542~ Dear City Council 'Members: Our organ~zat?on rs proposi'ng to operate a Christmas Tree soles lot in the parking lot of the Central Yalu Mall, 4300 Central Avenue, from November 24 through December 24, 1995. Because our organi'zatron rs a non~prof?t, volunteer organization, we respectfully request that the $50.00 Ircense fee be wai~ed. ' Any assistance you can give us to make thi's operatron successful for our group will be grateful ly appreci.'ated. Thane you. R. espectfull¥ submi'tted, Teams, Inc. Explorer Post 2600 Emeroency Servrces Response Team A SYSTESI TO SAVE LIVES TO: FROM: SUBJECT: DATE: PATRICK HENTGE S, C I'FY MANAG ER: LOWELL DEMARS RENTAL HOUSING LICENSES NOVEMBER 13, 1995 THE OWNERS OF THE FOLLOWING RENTAL PROPERTIES HAVE COMPLIEDWITH THE RE-LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS }lOUSING MAINTENANCE CODE. I :~M REQUESTING THAT THEY BE PLACED ON THE NEXT COUNCIL AGENDA FOR APPROVAL: ~NDERSON, GARY M. ANDERSON, 1VL~RCU S W. ianNTOCHY, OLGA BARTEL S, NANCY BERG, RICHARD L. BERG, RICHARD L. BROWN, SHANNON M. C~BONNEAU , J3dNE CHI~BRA, SUDESH K. CHI-La, BRA, SUDESH K. CHIES, DONALD EFTERFELD, STEVEN ENGLISH, JUDY M. ERI E, GL,~DY S I-La2qSON, TOD J. HOIUM, VERNON S. INGALDSON, GERALD G. INGALDSON, GERALD G. KELLY, MICHELIN KLENERT, ELIZABETH C. LANGIE, DOROTHY R. LEMERE, JOAN M. LUCKING, WlLLI)~3 D. LUNIESKI, ROBERT J. MILLER, LYLE MODELL. PAUL M. MODELL, PAUL M. MYHRE, KENNETH NEWM?LN, HELEN M. NIXON, JEAN A. NOXL~, RONALD NYE, RICI-L~RD A. PELTIER, HELEN E. 463O TAYLOR 1132- 34 45TH AVENUE 4000 tL~kYE S 4634 TYLER 3925 3RD STREET 4126 MAI)I SON 4634 POLK 4509 FILLMORE 4233-35 UNIVERSITY 4237-39 UNIVERSITY 970 44TH AVENUE 1100 3OTH AVENUE 1401-,03 PARKVIEW LN 1001 42-1/2 #2o2 4918 TYLER 4347 UNIVERS ITY 4008-10 CLEVELAND 4014-16 CLEVELAND 4724 6TIt STREET 4957 TYLER 4527 TAYLOR 2328 45Ttt AVENUE 1020 43-1/2 AVENUE 1140-42 45TH AVENUE 3023 LOOKOUT PL 4650 JOI-LNSON 3746 STINSON 1141-43 CHEERY LANE 4618 POLK 4208 I~&,M)I SON 4023 6TH STREET 1162-64 CHEERY LANE 4975 TYLER 8/95--7/06 7/05--6/96 11/95--10/96 5/05--4/06 8/95--7/96 8/05--7/96 8/95--7/96 LIC.TRANS. 7/95--6/96 7/95--6/96 7/95--6/06 7/95--6/96 7/05--6/o6 10/95--9/96 4/95--3/06 8/96--7/06 11/95--10/96 11/95--10/96 3/95--2/06 11/95--10/96 8/05--7/96 6/95--5/96 9/95--8/96 7/95--6/96 4/95--3/06 10/05--9/96 12/05--12/96 8/95--7/96 8/95--7/96 9/95--8/06 4/95--3/96 10/95--9/o6 11/95--10/06 PE'FERS. RAY PROKOPI UK. MICHAEL R.~N.~INE, GANGA R~3,¥EILER, JOHN A. ROOKE. TODD SCHROEDER, JOHN SIMONSON, WAYNE A. STUELAND, RICHARD L. '['EAT, BILLY F. VA_N BL~RICON, ST~NLEY VAN BLARICON, STANLEY VANDEVEER, ROBERT D. VILLELLA, DEAN M. WILCOX, RONALD C. WITT, ROBERT C. YEH, PAUL J. 4433 lX,~LhlN 3853 EI)GEMORE 4526 TYLER 4648 TAYLOR 4628 TYLER 3702 POLK 3815 MAIN 1035 45TH AVENUE 1083 POLK CIRCLE 4507-09 TAYLOR 4513- t5 TAYLOR 4636 TAYLOR 1220 44TH AVENUE 4512 MONROE 4222 MONROE 4200 3RD STREET 7/05--6/06 6/95--5/06 6/95--5/96 8/5--7/06 5/05--4/96 0/95--8/06 6/95--5/96 8/05--7/96 8/95--7/~6 8/95--7/06 8/95--7/96 8/05--7/96 8/05--7/96 6/05--5/06 7/95--6/06 REV. RE-LIC (:,. :.1,::::.t ,¢' .... 2:O:i. I";i:;,'¢:~ _,1 ,411', ..: OF:IF--IC':IE :.::I(';,'? i:.:.,t, I-':[¢:'~ (;}();...li-.l"l"Y' :':'h:%':'¢ F:'¢.i:;: I(V .'12 F' .,.! 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'~ {d.I i~}-., i ~'i 'i-"':'"",l 'rl-iTI-.l'..':~ {'., Ii:'?Ii: I-.t'l" r{'I' i I l.:l-"I i'i ,':J. '.:i¥ ;:' I!!. I 'l' !:~'{::'L.IiI: I.' t'l'. ;,"I ," i' ',,': .'..', i i 'I:?'i't:'.'i I::.F:'I [:':!:;!:.: C:i'c[:'.i> I T SE:I:./V I CE;S CURT I S }..~ C: I. Ili '(' 'OAI.. CO I::.,-I I I:: I.:.1. I., .I. SSS .I.I..., DAVI E'~::; I,,JA"l"l~i]:;,' E:O',..II I::' CCi. DAY...-'I" T)i';,:;I'k/li!'WAY .bl!!'SICi, l,I II'.~C Y~!.J.S~f ii: 1' I'l" ""~' .: . ,~, ;I I:LI-, ,I...I-I 1 ~-.J... S¥'S1'E. MS IRIS I': '[ I:;t~il;"f' I"I:cL.IE;~I' i-: ;I ,Sl.-~l~i]~,z/I..i.'C .i; I.. I.. Iii; F: ii. 12 CO F: i..lii:;~':' C'OI~iF:'E:H?AT I O1'-1, I" I. 3 'i "l it Ii:' k'" "'" .... ,.. <, ,.- . ....CON'Z:~:,.'.E. i" I'"[.-,([ I..)':F-; [.'~('P. iZ L'l:i' Y:,] ~:YI" ,, ].I.I'Z: ,. ..... ',,'::K.) ,., .12. 55806 19,766 ,. 25 .... : ~ ,., ,' 221 . 16 558(>8 700 .. <)0 5580~.? ,316.80 o:.:~o :1. 0 .1., 231, O0 ...... :..~ :t 1 ?0 .. 0() = ' "'~12 '"""-' ~"~,~ ...... I ':; :1 :,0.=..30 ..... -',, 1 '.' :. 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UI'--II<.I~CI T ' S, :l I'--:C 55C,' ?? 5590O 559O2 55904 55?25 55932 5', 5'F'3q 559,-:;? 55':;' q 4 17 !5 ,, 00 349,, "'47 4 ,, 5O 1 Z:'2 ,, t '..':: :'"' ,, ()'; 4() ::) ,, 74 ,, 76 :l :1. 9 ,, 4~5-' ,.. ,.-I .~. ,, ,;~ ...~ 13 (> ,, 45 :1. ('.'~,~', ,, ':.!': "..-* II (] CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly WHEREAS Bruce G. Nawrocki Gar3.' L. Peterson Robert W. Ruettimann City Manager WHEI~EAS Patrick Hemges *** EPILEPSY MONTH PROCLAMATION *** There are more than 100,000 Minnesotans with some form of epilepsy; and Epilepsy is the second most common neuroloqical~ disfunction or physical impairment, not a disease, but a disorder of the nervous system; and Sixty percent of those persons who have epilepsy are elementary school children or younger which is approximately one child in every school classroom~ and Early diagnosis and attention to the social and neurological aspects of epilepsy will afford people better control; and There continues to bea need for improved education and more information regarding public attitudes toward understanding and accepting those persons with epilepsy. NOW, THEREFORE, BE IT RESOLVED, that I, Joseph Sturdevant, Mayor of the City of Columbia Heights, do hereby groclaimthe month of November as EPILEPSY MONTH IN THE CITY OF COLUMBIA HEIGHTS and encourage the residents of our City to increase their awareness of the needs of those who have epilepsy. Mayor Joseph Sturdevant November, 1995 'SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevam Councilmembers Donald G. Jolly Bruce G. Nawrocki Gar~, L. Peterson Robert W. Ruettimann City Manager Patrick Hemges **** HOME CARE MONTH PROCLAMATION **** Columbia Heights' citizens of all ages and economic levels are concerned about high quality, affordable, long term health caret and Home care provides a wide range of these needed health and supporting services to the i11, elderly, disabled and infirm in their homes; and The concept of home care is the oldest and most enduring tradition of health service delivery in the United States of America; and As our citizens require more in-home care, Col~mhia Heights home care agencies are meeting that challenge; and WHEREAS: With rapidly rising health care costs, home care offers a practical means of providing health care and related.services to those who need them; and By offering these services in the home, we can treat our disabled and elderly population confortably, cost-effectively and with high quality, individualized health care and supportive services. NOW, THEREFORE, BE IT RESOLVED, that I, Joseph Sturdevant, Mayor of the City of Columbia Heights do hereby proclaim the month of November, 1995 as HOME CARE MONTH IN COLUMBIA HEIGHTS and recognize country's most together. that home care helps preserve one of the important social values, keeping families Mayor Joseph Sturdevant City of Columbia Heights, Mn. 'SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETFER Meeting of: November 13, 1995 AGENDA SECTION: PUBL I C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ¢ Fire ITEM: Close Hearing, License Revocation BY: Lowell DeMars / ~.'~.. BY: Rental Properties "~' "~' " NO: 6, A, DATE: Nov 3, 1995 DATE: The City Council previously established a hearing date for revocation or suspension of the rental license for the following property owners. The property owners have now complied with the Housing Maintenance Code. The public hearing scheduled for these properties may be closed. 1) 2) 3) 4) Jeannine McDonald .................. 5228 NE 4th Street Duane R. Lachinski .................. 5025/27 Jackson Street NE Duane R. Lachinski .................. 5007/09 Jackson Street NE Haakon L. Oksnevad ................. 3801 Van Buren Street NE RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License held by the above-named Property Owners Regarding their Rental Property in that the Property Owners have Complied with Provisions of the Housing Maintenance Code. 95-232 Attachment COUNCIL ACTION: CITY COUNCIL LETTER Meeting of November 13, 1995 AGENDA SECTION: PUBLI C HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER [~O Fire APPROVAL NO: ITEM: Closing Hearing/Adopt Resolution BY: Lowell DeMars,~,x ~_~' '~ '~ ' BY: - Rental License Revocation DATE:' ~ ~ DATE: Nov 3, 1995 NO: , Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Omar Nelson regarding rental property at 3915 Van Buren Street NE for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Omar Nelson Regarding Rental Property at 3915 Van Buren Street NE in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-233 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of November 13, 1995 AGENDA SECTION: PUBLI C HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER /_ Fire APPROVAL NO: ITEM: Closing Hearing/Adopt Resolution BY: Lowell DeMars ,,L.(z) BY: Rental License Revocation ~ ~ DATE: $°v 3' 1995 DATE:, ~ NO: Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Steven M. Cook regarding rental property at 1133 NE 45th Avenue for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to Close ~he Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Steven M. Cook Regarding Rental Property at 1133 NE 45th Avenue in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-234 COUNCIL ACTION: CITY COUNCIL LET'FER Meeting of: November 13, 1995 AGENDA SECTION: PUBLIC HEAR I N(;S ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 6 Fire ITEM: Establish New Hearing Date BY: Lowell DeMars BY: License Revocation, Rent~Pr~pe~ '~'~ ' NO: DATE: Nov 8, 1995 DATE: The revocation heating process for Smaby/Cities Management regarding the rental property at 1201 NE 37th Avenue had been continued to the Council Meeting scheduled for November 13, 1995 because of possible code violation concerns of the tenant of that unit. A reinspection was performed on this particular unit with the owner/representative, Lee Brandt, and the tenant in attendance. The tenant pointed out several items that he thought should be repaired. Many of his concerns were minor deficiencies in nature and "suggested" repair orders will be written. There were other more serious violations noted which were hidden from view on the earlier inspections. These violations will be given a 30-45 day window for corrective action to be taken. I would suggest that this hearing be continued until December 18, 1995 to allow for a suitable time frame for these repairs to be made. RECOMMENDED MOTION: Move to Re-Establish a Heating Date of December 18, 1995 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Smaby/Cities Management Regarding Rental Property at 1201 NE 37th Avenue. 95-237 COUNCIL ACTION: CITY OF COL%~4BIA HEIGHTS Meeting of: November 13, 1995 AGENDA SECTION: PUBLIC HEkRINGS ORIGINATING DEPT.: CITY MANAGER BUILDING INSPECTIONS APPROVAL NO.: ~ OF ORDINANCE $1309 BY: EVELYN NYGAARD BY: ~~ ITEM: SECOND READING ADOPTING STATE BUILDING CODE DATE: OCT. 25, 1995-~'' The first reading of Ordinance 1309 was held on October 23, 1995. Ordinance 1309 adopts the current 1995 Minnesota State Building Code which encompasses the 1994 Uniform Building Code with amendments. Enforcement of the State Building Code is mandatory, however, five appendix chapters of the Uniform Building code in Minnesota State Building Code Chapter 1305 are optional: Chapter 3, Division III; Chapter 15; Chapter 19; and Chapter 31, Division II; and 33. Also, Minnesota State Building Code Chapter 1306; 1310; and 1335 are optional. The council unanimously voted to adopt the Minnesota State Building Code including Uniform Building Code Appendix Chapter 31, Division II Membrane Structures, which establishes minimum standards for air inflated and membrane covered cable or frame structures. RECOMMENDED MOTION #1: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION #2: Move to adopt Ordinance 1309 being an ordinance pertaining to adoption of the State Building Code. COUNCIL ACTION: council.for ORDINANCE NO. 1309 ADOPTING THE MINNESOTA STATE BUILDING CODE AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE. THIS ORDINANCE PROVIDES FOR THE APPLICATION, ADMINISTRATION AND ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EOUIPMENT, USE, HEIGHT, AREA AND MAINTENANCE OF ALL BUILDINGS AND/OR STRUCTURES IN THIS MUNICIPALITY; PROVIDES FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF; PROVIDES PENALTIES FOR VIOLATION THEREOF; REPEALS ALL ORDINANCES AND PARTS OF ORDINANCES THAT CONFLICT THEREWITH. This municipality does ordain as follows: Section 1. Application, Administration and Enforcement. The application, administration and enforcement of the code shall be in accordance with Minnesota rule part 1300.2100 and as modified by chapter 1305. The code shall be enforced within the extraterritorial limits permitted by Minnesota statute 16B.62 subdivision 1 when so established by this ordinance. The code enforcement agency of this municipality is called Protective Inspections. A Minnesota certified Building Official must be appointed by this jurisdiction to administer the code (Minnesota statute 16B.65). Section 2. Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota statute 16B.62 subdivision 1 and as provided for in chapter 1 of the 1994 Uniform Building Code and Minnesota rules parts 1305.0106 and 1305.0107. Permit fees shall be assessed for work governed by this code in accordance with Table No 3A, 1988 Edition of UBC per Ordinance. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota statute 16B.70. Section 3. Violations and Penalties. A violation of the code is a misdemeanor (Minnesota statute 16B.69). Section 4. Building Code. The Minnesota State Building Code, established pursuant to Minnesota Statutes 16B.59 to 16B.75, is hereby adopted as the building code for this jurisdiction. This code is hereby incorporated in this ordinance as if fully set out herein. Page Two Adoptive Ordinance - Building Code A. The Minnesota State Building Code includes the following chapters of Minnesota Rules: 1. 1300 2. 1301 3. 1302 4. 1305 5. 1307 6. 1315 7. 1325 8. 1330 9. 1335 10. 1340 11. 1346 12. 1350 13. 1360 14. 1365 15. 1370 16. 4715 17. 7670 Minnesota Building Code Building Official Certification State Building Construction Approvals Adoption of the 1994 Uniform Building Code including Appendix Chapters: a. 3, Division I, Detention and Correctional Facilities b. 12, Division II, Sound Transmission Control c. 29, Minimum Plumbing Fixtures Elevators and Related Devices Adoption of the 1993 National Electrical Code Solar Energy Systems Fallout Shelters Floodproofing Regulations Facilities for the Handicapped Adoption of the 1991 Uniform Mechanical Code Manufactured Homes Prefabricated Buildings Snow Loads Storm Shelters Minnesota Plumbing Code Minnesota Energy Code The following optional appendix chapter of the 1994 Uniform Building incorporated as part of the building code for this municipality. 2. 3. 4. 5. Membrane structures. Code is hereby adopted and Page 3 Adoptive Ordinance - Building Code Section 5. Signed: Title: Effective Date of Ordinance. The effective date of this Ordinance is Attest: Title: Reviewed By: Title: CITY COUNCIL LETTER Meeting of: November 13, 1995 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER'S OTHER RESOLUTIONS/ORDINANCES CITY MANAGER'S APPROVAL NO: 7 ITEM: TOLLING INITIAL REVIEW PERIOD BY: LINDA L. MAGE BY: NO: , ~ DATE: 11-3-95 ~ ~ [ DATE: On September 29, 1995, City staff received notice from Meredith i~a61e that they would be adjusting equipment rates as well as rates for Basic and Preferred Service levels beginning January 1, 1996. The required FCC form 1205 for equipment rates was received, and the City Council adopted an order tolling the initial thirty day review period for the proposed equipment rate for an additional 90 days, and issued an interim order permitting the equipment rates to go into effect January 1, 1996, subject to rollback and refunds. On October 24, 1995, City staff received the required FCC form 1210 for basic rates. Meredith is requesting that the city approve or deny the basic rate increase within the initial 30 day review period, or if the review cannot be completed within the 30 day period, Meredith is requesting the City adopt an order tolling the review for an additional 90 days and an interim order permitting the basic increase to go into effect January 1, 1996, subject to rollback and refunds. The proposed (maximum permissible) rates are: Basic Service Other Franchise Fees Current Proposed $7.85 $ 9.49 $1.83 $ 2.00 $9.68 $11.49 Since receiving the FCC Form 1210, Meredith has informed the City that it will not increase its Basic Service Rate from the current level of $7.85 to the maximum permitted level reflected on its Form 1210, subject to the FCC allowing Meredith, effective January 1, 1996, to shift the amount of the increase in the basic service rate to the preferred service tier on a revenue neutral basis and the City not issuing a Form 329 complaint against Meredith with respect to the preferred service rate to be implemented January 1, 1996. The City of Columbia Heights, as the rate regulatory authority, has 30 days to review the information and determine whether the proposed maximum permissible basic rate is within the FCC's standards for updating basic rates. If the rate regulatory authority determines additional time is needed to ensure that the proposed increase is within the FCC's standards, the rate regulatory authority may toll the period for review of the rates for an additional 90 days. Due to the timing of the receipt of this information and the need to take action within 30 days of receipt of information, the Columbia Heights Cable Commission was unable to review the information and make a recommendation. However, based on the review by City staff and the Cable Attorney, it is recommended that the City Council toll the initial 30 day period for an additional ninety days. RECOMMENDED MOTION: Move to waive the reading of the order, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt the order tolling the initial thirty day period for the review of the proposed rates and other entries on FCC Form 1210 for an additional 90 days. COUNCIL ACTION: ORDER REGARDING THE REVIEW OF FORM 1210 SUBMITTED BY MEREDITH CABLE COMPANY ON OCTOBER 24, 1995 WHEREAS, the City of Columbia Heights (hereinafter the "City") is certified as a rate regulatory authority pursuant to rules of the Federal Communications Commission (hereinafter "FCC"), WHEREAS, the City has notified Meredith Cable Company (hereinafter "Company") that the Company is subject to the rate regulatory authority of the City, WHEREAS, the City has received from the Company a FCC Form 1210, received October 24, 1995, calculating an increase in the Company's maximum permitted rate for Basic service as of January 1, 1996, from $7.85 to $9.49, WHEREAS, the City has determined that it needs additional time to solicit, receive, and analyze additional information related to the review of the Company's FCC Form 1210, WHEREAS, the Company has since informed the City that it will not increase its Basic service rate from the current level of $7.85 to the maximum permitted level reflected on its Form 1210, subject to the FCC allowing the Company, effective January 1, 1996, to shift the amount of the increase in the Basic service rate to the Preferred service tier on a revenue neutral basis, WHEREAS, the City supports the company in its effort to obtain approval of its Preferred service rate from the FCC, and will not issue a Form 329 complaint against the Company with respect to the Preferred service rate implemented January 1, 1996, NOW, THEREFORE, IT IS HEREBY ORDERED by the City that the initial thirty (30) day period for the review of the Company's FCC Form 1210 is tolled for an additional ninety (90) days. FURTHER, for the purpose of calculating the amount of the increase in the maximum permitted Basic service rate to be shifted to the Preferred service tier, the City tentatively approves the Company's FCC Form 1210, with the understanding that, in the event the City's subsequent analysis of FCC Form 1210 requires a downward reduction in the calculation of the maximum permitted Basic service rate, the Company will be required to make such rate adjustments and refunds as are appropriate. FURTHER, that in the event the FCC does not allow the Company to shift the increase in the maximum permitted Basic service rate to the Preferred service rate, the Company may implement the Basic service rate, as approved by the City, concurrent with the implementation of the reduction in the Preferred service rate ordered by the FCC, and may offset any refunds ordered by the FCC against the difference between the Basic service rate charged during the period covered by the refund order and the maximum permitted Basic rate, as approved by the City. FURTHER, that this Order shall be effective immediately, however, the toiling period shall not begin until after the expiration of the initial thirty (30) day period. ORDERED THIS __ DAY OF NOVEMBER, 1995. CITY OF COLUMBIA HEIGHTS Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary Meredith ,,Cable Kevin C. Griffin Pres~aent & Genera Manage' 93:. Woodhd[ Drive Rosewhe. MN 55113 fF-ax 612,'483-918-.:' 6 October 24, 1995 Ms. Linda Magee, Asst. to City Mgr. Columbia Heights Cable Commission 590 40th Avenue NE Columbia Heights, MN 55421 Dear Linda: Please be advised that Meredith Cable will be adjusting rates for both the Basic and Preferred Service levels beginning January 1, 1996. Basic rates will go from $7.85 to $9.49 before franchise fees and the FCC regulatory fee, the Other Franchise (PEG) Fee will go from $1.83 to $2.00 andthe Preferred rate will be reduced from $13. 13 to ¢12.82 before franchise fees. The Basic rate is being increased as a result of inflation of 2.96% for the time period of June 30, 1994 to June 30, 1995, changes in our basic programming expenses and to the addition of 6 services to the basic line-up. Preferred service is being reduced since the 6 channels being added to Basic were migrated from the Preferred tier. The Other Franchise Fees are being increased due to higher costs and the number of subs in the Columbia Heights area. FCC Form 1210 and a summary of Other Franchise Fee costs are enclosed for the Commission's review. As you know, your Commission regulates our Basic (inclusive of the Other Franchise Fee) and equipment rates (Form 1205 was recently sent to you). You must either approve or deny our proposed increase(s), or adopt a tolling order, within 30 days. The FCC regulates our Preferred Service rate. The Preferred Service rate goes into effect upon 30 days notice to the FCC, the local cable commission and our subscribers. L tr./Magee October 24, Page Two 1995 Historically, Meredith has implemented rate adjustments at the same time for all tier and equipment levels. This has proven to be much less confusing to subscribers and is more efficient. I also, recently, advised you that it is our intent to limit adjustments to an annual basis instead of quarterly. Therefore, I would like to request that Meredith be allowed to implement the new rates for Basic, Equipment and Other Franchise Fees at the same time we adjust our Preferred tier on January 1, 1996. Specifically, in the event the Commission has not completed its assessment of the proposed increase within the initial 30-day review period, we would request that the Commission adopt both a tolling order permitting the Commission to continue its review of the increases and an interim order permitting the increases to go into effect January 1, 1996, subject to rollback and refunds. Meredith will keep records regarding payments of the increased rates so that, in the unlikely event that the Commission's review subsequently concludes that a rollback and refunds are warranted, refunds can be made back to January 1, 1996. Should you desire further information please feel free to contact me directly. Sincere/y, Kevin C. Griffin KCG/grs Enclosures cc: Dennis Stroik, Chairman - w/o enclosures Tom Creighton, Esq. Kathi Donnelly-Cohen, VP Public Affairs Seth Davidson, Esq. COLUMBIA HEIGHTS PEG FEE - 1996 Annual Access Operating Grant for 1996 Access Equipment Grant Universal Service $82,056.00 $6,666.67 $6,718.71 Total PEG Fee Related I s9sr441.281 Estimated Subscribers - 1996 1996 PEG Fee =,STSl II $2.oo] Federal Communications Commi~io~, Wash~ng~e, DC 20554 Approved by OMB 3060-0~95: Expires 2f. Cable Operator: FCC FORM 1210 UPDATING MAXIMUM PERMITTED RATES FOR REGULATED CABLE SERVICES Name of Cable Operator Meredith Cable Mailing Address of Cable Operator 934 Woodhill Drive City Roseville 1. Does thL~ filing involve a single franchise authority and · single community u~lt? ff)'es, complete the fi'anchise authority information below and enter the msociated CUID number here: 2. Does this t'ding involve a single franchise authority but multiple community units? ZIP Code 55112 YES NO YES NO If yes, enter the associated CUIDs below and complete the franchise authority information at the bottom of this page: VIN0232 I I I I 3. Does this filing involve multiple franchise ·uthorities? If yes, attach a separate sheet for each franchise authority and include the following franchise authority information with it's associated CUID(s): Franchise Authority Information: Name of Local Franchising Authority Columbia Heights Cable Communications Commission Mailing Address of Local Franchising Authority 590 40th Avenue NE City State ZIP Code Columbia Heights I MN 55421 Telephone number It;ax Number 612/'782-2812 ~ 612/"/82-2801 Page 1 FCC Form 1210: March Federal Communications Commission, Wuhing~on, DC 20554 Approved by OMB 30600595: Expires 4. Indicate the time period for which this form is being Filed. TO I l/l/9t~ ?/1/9S (mm/dd/yy) 5. Status of Previous Filing of FCC Form 1210 (enter an "x" in the appropriate box) a. Is this the first FCC Form 1210 filed in any jurisdiction? b. Has an FCC Form 1210 been previously filed with the FCC? If yes, enter thc date of thc most recent filing: c. Has an FCC Form 1210 been previously filed with the Franchising Authority? If yes, enter the date of the most recent filing: YES NO 7/1/9~ (mm/dd/yy) YES NO 7/1/9~ (mm/dd/yy) 6. Status of FCC Form 1200 Filing (enter an "x" in the appropriate box) a. Is this form being filed along with an FCC Form 12007 b. Has an FCC Form 1200 been previously filed with the ]:CC? If yes, enter the date filed: c. Has an FCC Form 1200 been previously filed with the Franchising Authority? If yes, enter the date filed: NO 8/14/9~ (mm/dd/yy) NO 8/14/94~ (mm/dd/yy) 7. Cable Programming Services Complaint Status (enter an "x" in the appropriate box) a. Is this form being filed in response to an FCC Form 329 complaint7 If yes, enter thc date of thc complaint: YES NO (mm/dd/yy) 8. Selection of "Going Forward" Channel Addition Methodology (enter an "x" in the appropriate box) [~Chcck here ifyou are using the original rules [MARKUP METHOD]. ]Check here if you are using the new, alternative rules [CAPS METHOD]. If using thc CAPS METHOD, have you elected to revise recovery for channels added during the period May 15, to Dec 31, 19947 YES NO 9. Headend Upgrade Methodology *NOTE: Operators must certify to the Commission their eligibility to use this module and attach an equipment l~$t and depreciation schedule. 1Check here if you are a qualifying system using thc streamlined hcadcnd upgrade methodology. Page 2 FCC Form 1210: March Federal Commumcatiom Commission, Washingxon, DC 20554 At. nnoved by OMB 3060-0595: Exprrm ~ MODULE A: TRANSITION RATE AND PERMITTED CHARGE FROM PREVIOUS FILINGS a b c d · iLine R.~ Tier 2 Tier 3 Tier 4 Tier Lane l~cripflon Transition Rat~ :$'7.8542 $13.1252 I I Pertained $7.6305 $12.9827 *NOTE: The Pem~iV. ed Charge is the rate delem6ned by either your From 1200 filing (Full Reduction Ratt~ · previomly fil~d 1210 (Maximum Pmmtmt Rate), a Cost of Se~wice Showing. or election of the m'eamlined rme r~duaion for qualifying mmll ~ (Streamlined Rale). Systems ~ubject W Transition Relief should enter both thief Trm~ition Rale and their Permiued Charge. MODULE B: HEADEND UPGRADES FOR QUALIFYING* SYSTEMSa b c d · [Line Line De~ription Basic Tier 2 Tier 3 Tier 4 Tier and attach *NOTE: Operators must certi~, to tl~e Lommtsston metr ett~wJaq/ to use tm~ mc, uu~ B1 Original Cost of He*a'~d Equipment B2 Original Cost of Equipment leaa D~eciation B3 Computed Return on Equipment [B2xl 1.25%] B4 Depreciation Expense B5 Cost Adjustment [B3+B4] B6 Number of Channels Added per Tier B7 per Channel Cost Adjustment lBS/B6] B8 Subscribers per Tier B9 Per Channel. per Sub. Cost Adjustment [B7/BS] mi 0 Monthly per Channel Corn Adius~mem 1B9/12] MODULE C: CALCULATING ONE-TIME ADJUSTMENTS TO PREVIOUS EXTERNAL COSTS PER SUBSCRIBER a b c d · Line Line Description _Ra,~c Tier 2 Tier 3 Tier 4 Tier malMethodolc MARKUPMETHOD ' BerweenMa~' I$ &Dec 2 Ir 1994. One-7 Jme Aamstment to I~evtse t~ro~{rammm~{ .~aaeu ~atn~ vr,~,nut ~,.,~.~,~F f ................ f ............. ; r C 1 Corn P~ Ti, of ~o~g to ~ R,vi~d ~om M~up Me,od to Caps M*~ C2 M~gin T~ on Above ~o~g ICl X .075] C3 Non-Em~al Corn Adj. T~ on ~ve ~og. C4 Su~b~ p~ Ti~ (s~ i~iom) C5 Mar~in Adiu~d ~og. Co~ ~ Sub~ [{C2+C3)/C4] !Forrn l210 One-7 ~me Aalustment o~ t~revtous t'ro[{rammm~{ cost ~or r,r:, r,,,,,[ ~'1 ~"~"" ......... C6 Cost of Pro[~rammin$ per Tier (Form 1200 in BS) C7 Marbfn on 3/31/94 Prog Coat [C6 x 0.0751 C8 Subscribers per Tier as of 3/31/94 C9 Pro~'ammin~ Margin Adj. per Subscriber [C7/C8] , , FCC Form 1210: March Page 3 Federal Communications Commission, Washington, DC 20554 Ap~oved by OMB 3060-0595: Expires 2/2 MODULE C: ONE-TIME ADJUSTMENTS CONTINUED · b c d · Line Line Deacrtptton Ra~l~e Tier 2 Tier 3 Tier 4 Tier · · Periodlncludtn 994. Ap?hcatton oI Aalustmems to r'rev;ou~ r,.x'~ernat c, osts ~er .auo~cr~ogr C 14 Previous Ext. Corn per Tier per Sub. (S~e Inst) $0.1580 $4.4345 C15 Adjusted Prev. ExL Costs [C9+C13+C14-C5] $0.1~80 $4.4345 MODULE D: CALCULATION OF C'URRENT EXTERNAL COSTS PER SUBSCRIBER a b c d · I tion ~-"~c Tier 2 Tier 3 Tier 4 Tier DI Current Cost of Programming Prior to 5/15/94 or Added $788.0040 $17,566.9772 After 5/15/94 Usin$ Markup method D2 Current Remmsmission Consent Fees D3 Margin Eligible Pgming/Consent F~s [DI+D2] $788.0040 $17,f.t.t.t.t.t.t.t.t~.9772 ID.; Margin Adj, Pgming/Consent F~e~ ID3 x 1,0751 $847.1043 $18,~4.S005 D5 Taxes D6 Franchise Related Costs D7 Total Current Ext~nal Cost~ [D4+DS+D6] $847.1043 $18,g84.~00~ D§ Current Subscribers 3717 3604 D9 Cost of Programming Added Using Caps method Being Claimed as External Costs [per sub, per tier] DI0 Current Ex't, Costs per Subscriber [~D7/Dg)+D9] $0.2279 q~; ~399 Cost of Programming C~ MODULE E: TOTAL INCREASE IN CHANNELS PER REGULATED TIER Line · b c d e Line Description ~Ro,~c Tier 2 Tier 3 Tier 4 Tier E 1 Previous Number of Channels per ReguIsl¢d Tier 21 34 E2 Cu,,¢i~; Number of Channels per Resulated Tier 27 29 E3 Net Ch~ge in Ch~els p~ Re~lated Ti~ [E2-E1 ] S6.~ (S~' ?: E4 To~l In~e in Ch~els* ~3m..E3e] I : : ~::: ...... ' , Page 4 FCC Form 1210: March Federal Communications Commission, Washington, DC 20554 Approved by OMB 30604595: Expires 2~ MODULE F: PER CHANNEL ADJUSTMENTS FOR CHANNEL ADDITIONS USING ALTERNATIVE METHODOLOGY [CAPS METHOD] * NOTE: O~erators are allowed to apply more than .$0 to pro~rammm[~ F1 ~o~ ~oVa ~ R~ ~d 1210 I~e ~ Portion of~es ~ ~ ~ga~ P~ C~el AdjUst f~ C~el Additio~ & C~ ~*~ F4 ~evious Li~e Fee R~e R~md~ (Reused 1210 F5 Po~on ofLi~ F~ R~e ~ Total ~oum ~li~ ~ ~ & Li~ F~ R~e ~+~+FS+F6] F8 Curtal ~ato~s Cap R~a~ F9 Cu~t Liege F~ R~e R~a~d~ Tter A llocanon of Channel Ad]ustments & A mounts Applied Against the License Fee Reserve a b c d · t Line Line Description Ra~tc Tier 2 Tier 3 Tier 4 Tier Fl0 Current per Channel Adjustment per Tier F11 Current License Fee Reserve Amt. per Tier , MODULE G: PER CHANNEL ADJUSTMENT PER TIER FOR CHANNEL ADDITIONS [MARKUP METHOD1 Line · b c d Line Description Basic Tier 2 Tier 3 Tier 4 · I G 1 Previous Number of Channela per Regulated Tier 21 G2 Current Number of Chatmels per Regulated Tier 27 29 G6 Adjustment per Channel (see table) $0.0100 G? Per Channel Adiuslmenl per Tier t 0.060 -0.050 0.000 0.000 0.000 Page 5 FCC Form 1210: Match Federal Communic~ions Commission. Wmhington, DC 20554 Approved by OMB 3060-0595: £xpi~s 2/2 MODULE H: CALCULATING _~'-~IDUAL FOR CHANNEL DEl,ETlON AND MOVEMENT Line · b Line De~crtption !~ic Tier 2 c d · Tier 3 Tier 4 Tier See Instructions) H9 Residual of Channels Deleted From Tier $0.0000 $1.2780 HI0 Residual of Channels Moved (~dd,d) to Tier $1.2391 $0.0000 HI 1 Net Per-Channel Corn Adj. per Tier OiI0-Hg] , Sl.2391, {Sl.2780' ~rmtned Char H 12 Permitted Chatl~e IA.2] $7.630~ $12.~ ~H13 Adjusted Previous Ex~-~nal Costs [C15] $0.1580 $4.4;348 H 14 Total Per Channel Adjustmenl~ after 5/14/94 for Channels Added Using Caps method by Tier H15 Tier Residual [H12-HI3-H14] $7.4725 $&~182 HI6 Previous Channels per Regulated Tier [Eli 21 34 H 1 ? Previous Caps Method Channels per Tier H18 Remaimng Channels [HI6-HI7] 21 34 H 19 Per Channel Residual IH 15/H 18] $03558 i $0.2514 ~ee Instructions) it20 Residual of Channels Deleted From Tier $0.0000 $1.2570 H21 Residual of Clmnnels Moved (~dd,,.d) to Tier $1.2188 $0.0000 H22 Net Per-Channel Cost Adi. per Tier [H21-H20] S1.2188 ~'$1.2S70 Page 6 FCC Form 1210: March ! Federal Communications Commission, Washington, DC 20554 Af. fn-oved by OMB 30600595: Expires 2/2 MODULE 1: UPDATING TRANSITION RATE FOR INFLATION, CHANGES IN EXTERNAL COSTS AND ~LS [ · b c d · I Llne l~im, Des~ri~.~on _P.~lc Tier 2 Tier 3 Tier 4 T~r S I1 Transition Rate [Ali $?.8S42 $13.12S2 12 per C~nel C..e~t Ad,itmmem~ [BI 0+FI 0+Fl 1 +O7+H 11] $1.2~)1 (S1_3280 13 Adj,,q_,'d_ P~vious E~-.mal C_~__, [gr Sub [(.'15] $0.1S$0 $4.4.MS 14 Portion of Rate Eligible for Inflation Adj. [I1+12-13] $8.99~ S7.~627 15 Inflation AdjusUnent Factor (S~ !n~xuctions) 1.0296 16 Rate Ad.~,_,~¢d for Inflation [14'15] $9.2616 =I? Current Ex'lemal Costs per Sub [DI0] $0.22?9 llg Up,~ted Transition Rate [16+17] S9.48~, MODULE J: UPDATING PERMVVrED CHARGE FOR INFLATION, CHANGES IN F_3CFERNAL COSTS AND C'HANNEL~ · b c d · l~ne Description Basic Tier 2 Tier 3 Tier 4 Tier Line J1 Permitted Charge IA2] $7.6305 $12.9827 J2 Per Channel Cost Adjustment [B10+FI0+FI l+G7+H22] $1.2788 (Sl.3070 J3 Adjumed Previous Exlemal Costs per Sub. [C 15] $0.1~g0 $4.4345 J4 Portion of Rate Eli~;ible for Imqation Adj. [Jl+J2-J3] $&7S13 $7.2412 ~5 Inflalion Adjustment Factor (See Instructions) 1.0296 ~~~~ I6 Rate Adj~_~d for Inflation [14*J5] S9.0103 $7.4~ J7 Current Ex~-nal Co~z p~ Subacriber [D10] $0.2279 J8 Updated Permitted Charge [J6 + J7] $9.2382 $12.69~4 MODULE K: COMPARISON OF TRANSITION RATE AND PERMITTED CHARGE Line · b c d · Line Description Basic Tier 2 Tier 3 Tier 4 Tier 5 tK1 Current Subscribc~ IDS] 3717 K2 Weighting Factor [Kla~..e / Kla] 1.0000 0.9696 I K3 U~_,t~ Transition Rate [Ig] $9.4~9~ S12.g20~I K4 Weighted Transition Rate [K2*K3] S9.4~P~ $12.4~0~ K6 Updated P~mitted Charge [J81 $~J3~ $~1.~ K7 Weighted P~'nitted Ch~'ge [K2*K61 $9.2~8~ K8 Aggregate Permitted Charge [K7 L.e] $21.5477 ~~ ................ COMPARE LINES KS AND K& If KS is larger than KS, enter the tier rates from Line ICl (your upd·ted transition rate) on Liae K9 below. If K8 is iar~er than KS, enter the tier rates from Lin, K6 (your updated permitted charge) on Line IC9 below. IK9 Maximum Permitled Rate $9.49 $12.82 Page 7 FCC Form 1210: Man~ ~ Federal Communicatiom Commission, W~shingto~ DC 20554 Approved by OMB 3060-0595: Expiz~ 2/2, Certification Statement WILLFUL FALSE STATEMENTS MADE ON THIS FORM ARE PUNISHABLE BY FINE AND/OR IMPRISONMEKI' (U.S. CODE TITLE 18, SECTION 1001), A_ND/OR FORFEITURE (U.S. CODE, TITLE 47, SECTION 503). i ccrtify that thc _~-!_-mcnts mm:lc in this form arc truc and correct to thc best of my knowlcd[~c m~d belief, and arc maclc in good faith. qame and Title of Person Completing this Form: Kevin C. Griffin Telephone numbcr President/G-choral Manager Fax lqumbcr 612/483-9184 612/483-3233 Page 8 FCC Form 1210: M~ch It F~leral Communicalions Commission, Wmlm~on. DC 20554 A~,ov~l by OMB 3060-0595: Expires 2/2 T~LE~ NON-EXTERNAL COST ADJUSTIvIENT FOR CHANGES IN CHANNELS Average Chamel~ AdjusUnent From: To: ~er channel 7 7 $0.52 7.5 7.5 $0.45 8 g $0.40 8.5 8.5 $0.36 9 9 $0.33 9.5 9.5 $0.29 10 10 $0.27 10.5 10.5 $0.24 11 111 $0.22 11.5 11.5 $0.20 12 12 $0.19 12.5 12.5 $0.17 13! 13 $0.16 13.5 13.5 $0.15 14 14 $0.14 14.5 14.5 $0.13 15 15.5 $0.12 16 16 $0.11 16.5 17 $0.10 17.5 18 $0.09 : 18.5 19 $0.08 19.5' 21.5 $0.0'1 22 23.5 $0.O6 24 26 $0.05 26.5 29.5 $0.04 30 35.5 $0.03 36 46. $0.02 46.5 99 $0.01 Page 9 FCC Form 1210: March CITY OF COLUMBIA H~IGHTS Meeting of: November 13, 1995 AGENDA SECTION: Items for Consideration ORIGINATING DEPT.: CITY MANAGER NO: 7 Communi~eve lo ~ment~j APPROVAL ITEM: Other Resolutions/Ordinances BY: ~on~Sc~er BY: (Resolution Requesting Railroad DATE: Nov. 2, 1995 NO: _ In 1993 the City requested prompt abandonment of certain C.P. Rail (Soo Line) trackage in the area around the intersection of 5th Street and 37th and 38th Avenue N.E. Included in the request also was removal of spur line trackage from 5th Street to the east to the end of the spur at Jackson Street N.E. Through the abandonment process the Minnesota Transportation Regulation Board (MTRB) on 10-13-93 approved removal of 4,973.6 feet of trackage in the above referenced area and adjacent area in Minneapolis. However, approval was not granted to remove the unused spur trackage east of 5th Street to the end of the spur at Jackson Street N.E. Rail to the east of 5th Street N.E. is not used by any of the buildings along it. Removal of the trackage would enhance Huset Park and provide businesses along the easement areas use of their land under the easements. Limited areas of the right of way owned by C.P. Rail could be purchased by the City at the appraised value. To enable C.P. Rail to abandon the trackage, they will have to go through a formal abandonment procedure through the Minnesota Transportation Regulation Board. A current resolution of the City supporting the abandonment action is essential. RECOMMENDED MOTION: Move to waive the reading of the resolut|on, there being ample copies available to the public. RECOMMENDED MOTION: Move to approve Resolution 95- 74 Resolution Requesting the Abandonment of Certain Railroad Tracks Owned by C.P. Rail (Soo Line Railroad). COUNCIL ACTION: for RESOLUTION NO. 95-74 1% RESOLUTION REQUESTING THE ~B~qDONMENT OF CERTAIN RAILROAD TRACKS OWNED BY C.P.RAIL (SOO LINE RAILROAD) WHEREAS, facts have been submitted to this body showing that certain spur line railroad tracks owned by C.P. Rail (Soo Line Railroad) and located within the City of Columbia Heights, lying north of 39th Avenue N.E., from a point 430 feet east of 5th Street N.E., east to the end of the spur line at Jackson Street N.E. have substantially reduced the utility of the land through which they pass, and WHEREAS, pursuant to Minn. Stat. SS 218.041 and 218.071 the Transporta- tion Regulation Board has authority over all common carriers, and WHEREAS, pursuant to Minn. Stat. SS 219.681 and 219.741 et seq. Soo Line Railroad may request the abandonment of certain tracks, and WHEREAS, facts have been submitted to this body indicating that there is a need for the abandonment of Soo Line Railroad tracks lying north of 39th Avenue N.E., from a point 430 feet east of 5th Street N.E. east to the end of the spur line at Jackson Street N.E. in the city of Columbia Heights, Minnesota. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA that the City of Columbia Heights requests C.P. Rail (Soo Line Railroad) to begin abandonment proceedings, with the Transportation Regulation Board for the C.P. Rail (Soo Line) spur line tracks lying north of 39th Avenue N.E. from a point 430 feet east of 5th Street N.E. to the end of the spur line at Jackson Street N.E. in the City of Columbia Heights, Minnesota. OFFERED BY: The motion to adopt such resolution was SECONDED BY: and upon roll call the following voted: YEAS: NAYS: Thereupon the Mayor declared said resolution duly adopted and passed. DATE PASSED: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary RES95 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 November 2, 1995 Joseph Sulrd¢~ anl Councilmeml)er~ Donald G Bruce G. Mr. Eric Holm Real Estate Division C.P. Rail/Soo Line Railroad P.O. Box 530 Minneapolis, MN 55440 RE: REQUEST TO HAVE SPUR LINE TRACKAGE REMOVED FROM COLUMBIA HEIGHTS (Located adjacent to and rear of buildings on North side of 39th Avenue N.E. from approximately 430 feet East of 5th Street to end of spur near Jackson Street) Dear Eri'c: As per our telephone call yesterday, respectfully request that you start to abandonment proceedings on the C.P. Rail (Soo Line) railroad spur cited above as soon as possible. Enclosed for your information is a copy of a map reflecting the location of the trackage that should be removed. Since the right of way is primarily located adjacent to Huset Park, a City owned park, the City is interested in acquiring any C.P. Rail owned right of way from the C.P. Rail at a price determined by a state certified appraiser satisfactory to the City. On July 12, 1993 the City Council approval Resolution 93-28 (copy enclosed) requesting abandonment of the subject trackage. Only a portion of the request was approved by the State. A new Resolution has been proposed for City Council approval on November 13 and will be sent to you after the meeting. Please call either me at 782-2855 or City Manager, Pat Hentges at 782-2815 if you have any questions in regard to the above. Enclosure cc: HRA Commissioners/City Manager 0 < .[ D~96 ~9 II II & '" ti £1 '~1 II 6 L 'J. CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E, Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Counciimembers Donald (3. Jolly Bruce G. Nawrucki Gary L Peterson Robert W. Ruettimann City Manager Pamck Hentges July 26, 1995 Mr. Eric Holm CP Rail System Suite 1380 P.O. Box 530 Minneapolis, MN 55440 RE: Balance of Purchase Price for 3725 5th St NE(Parcel#30-24-34- 0029) Dear Eric: As per our telephone conversations and the purchase agreement on the subject property, enclosed is our check for $2,607.50 for the balance of purchase price. Please provide us the abstract on the property as soon as possible. Please provide us a deed to the property in one week if possible. Please call me at 782-2855 if you have any questions. Sincerely, - Director, Community Development Dept Enclosure cc: HRA Comm/City Manager/Bob Long, Attorney, Kennedy & Graven QUITCLAIM DEED for valuation and tax data) (rr.~rv~l fo~ ~ord~ For valuable consideration, Soo Line Railroad Company ("Grantor" or "Seller"), a corporation under the laws of the State of Minnesota, hereby conveys and quitclaims to City of Columbia Heights ("Grantee"), a Charter City in State of Minnesota, under the laws of the State of Minnesota, real property in Anoka County, State of Minnesota, described below, together with all hereditaments and appurtenances thereto. The real property is described as follows: The west 18.50 feet of Lot 31, Block 89 COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, together with the North Half of vacated alley lying adjacent hereto. Seller certifies that Seller does not know of any wells on the real property. soo / Ita~.$en±or Manager, Land Markot±ng Its: .~,SS'$TANT SECRETARY'~ 9211-Columbia Heights, MN-2 -!- CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges August 31, 1994 Mr. Eric Holm Real Estate Division C. P. Rail/Soo Line Railroad P.O. Box 530 Minneapolis, MN 55440 RE: INTEREST IN SO0 LINE PROPERTY IN COLUMBIA HEIGHTS ADJACENT (WEST) TO 500 - 38TH AVENUE N.E. AND REMOVAL OF REMAINING TRACKAGE IN AREA Dear Eric: As per my telephone call with John Nail today, he asked me to write to you with this request. To expand industrial redevelopment opportunities for the City owned property at 500 38th Ave. N.E., it would be desirable for the City to own, or for a possible future industrial owner to own the 18.5' X 130' parcel, owned by the Soo Line Railroad, located immediately west of 500 3$th Ave. N.E.. Retirement of the trackage on the site has been approved but has not been removed yet. Enclosed are copies of the Minnesota Transportation Regulation Board order and related City/HRA letters and a map showing the trackage and subject site. We request that you provide the City a quote as to the sale price for this parcel of land as soon as possible. We have a party interested in the purchase of 500 38th Ave. N.E. for an industrial development and need to know the price for the property. Also, in the interest of completion of rail removal in the area, we request that the rail on the subject parcel be removed along with any other approved for retirement rail that remains in the area. Please call me at 782-2855 if you have any questions. Sincerely, Donald R. Schneider Community Development Director Enclosures cc: City Manager Housing & Redeve!opm. ent Authority of Columb,a Heights 590 N.E. 40tl~ Avenue, Columbia Heig~s, MN 55421 Euae~u~ Ha~z Fax: (612) 782-2857- (612) 782-2854 TO: FROM: City Manager Patrick Hentges/City Engineer Mark Winson Don Schneider, HRA Executive Director ~jj~ DATE: October 15, 1993 SUBJECT: REPAIR OF STREETS AFTER REMOVAL OF SO0 LINE TRACKAGE ON 37TH AVENUE, 38TH AVENUE, AND 5TH ST Enclosed is a copy of the Minnesota Transportation Regulation Board order approving the removal of the excess railroad trackage from the above referenced area. Also enclosed are copies of your cost estimate and other correspondence in regard to the matter. As you recall, we agreed to remove the rail and repair the streets. It may be best to arrange to have this done at this time while the Soo Line has it contract people in the area. If the City does the removal work in coordination with the Soo Line there could be significant savings. Please contact Bus Anderson of the Soo Line at 414-274-8578 if you wish to coordinate the removal of trackage and repair of the street with them. A local contact in regard to this matter is John Nail of the Soo Line at 347-8254, however, he suggests working directly with Bus Anderson. Please call me at 782-2855 if you have any questions. Encl cc: HRA Comm/City Council/Soo Line(John Nail) Equal Opportunity Employer Equal Housing Opportunity Agency Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40tl~ Avenue, Columt~ia Heigt'tts, MN 55421 Fax: (612} 782-2857- (612} 782-2854 August~ 25, 1993 Mr. Larry Sterns Legal Division C.P. Rail Systems P.O. Box 530 Mpls., ~/~ 55440 .~__=~.OVAL OF TRAC.KAGE IN COL~IA HEIGHTS Dear Lar~f: As per our telephone conversation today in regard to the removal of all excess trackage in the southwest portion of the City, City/HRA wi!! repair 37t_h Avenue N.E., 5~h Street N.E. and 38~21 Avenue where the trackage is removed. We understand t~hat the rails will be removed and that we will have to fill and resurface the street. The City/Hl~A's work will be done at our expense and will be charged by the City as an expense to our ~ Tax Incremen~ District. We understand that you are expediting the process on abandonment so that we can allow our developer (Frank Jr. & Ma~--y Jo Miske) to complete development of the site by November !. Please call either me at 782-2855 or Patrick Henries at 782-2810 if you have any questions in regard to the above. Sin~e!v, Donald R. Schneider Executive Director cc: k~ Commissioners/Mayor & City Council City Manager/City Engineer Frank Jr. & Mary Jo Miske Equal Opportunity Employer Equal Housing Opportunit7 Agent! BEfORE THE MiNNESOT~TR~NSPORT~TIONREGULATION BO~D Richard Helgeson Lyle G. Mehrkens Lorraine E. Mayasich IN T~E MATTER OF THE A~PLICATION OF: Soo Line Railroad Co., Soo Line Bldg., Box 530, Minneapolis, ~IN 55440, for Authority to Retire & Remove 4,973.6 feet of Spur and Industrial Trackage at Columbia Heights, Minnesota. Chairman Board Member Board Member FILE ~s: D-5830 / R-4319 PETITION FILED: August 30, 1993 ORDER AFTER NOTICE OF APPLICATION & OPPORTUNITY FOR HE~RING IT APPEARING that by application ffled with the Transportation Regulation Board (Board) on August 30, 1993, the Soo Line Railroad Co., (Applicant) requests authority to retire & remove 4,973.6 feet of spur and industrial trackage, comprised of six tracks located between Engineering. Stations 18 + 94.5 and 36 + 42 at University Ave. N.E. and Fifth St. N.E. at Columbia Heights, Minnesota, as shown in yellow on revised study print, Exhibit A, dated September 16, 1993, attached to the application; and IT FURTHER APPEA~ING, that Applicant states the following: 1) Soo Line has operated certain trackage at Columbia Heights, MN, commonly referred to as the "Columbia Heights Spur" as a spur track serving several industries over the years. 2) During the pas= several years, no industries have shipped or received traffic over the spur and industrial trackage to be abandoned. 3) The trackage to be retired and removed is trackage which formerly served several industries which have relocated their facilities or discontinued their operations and no longer use rail se-~vice at this location. 4) The trackage to be retired and removed consists of six spur tracks and connecting industry tracks, totaling approximately 4, 973.6 feet of trackage. 5) The trackage to be retired and removed is protected by reflectorized crossbucks. 6) These crossings are at-grade and are not rubberized, being of bituminous and timber materials and are located at 37th Ave. N.E. (DOT ~688968G) at 5th St. N.E. (DOT #688975S and 694470Y, and at 5th St. & 39th Ave. N.E. (DOT ~688969N and ~688970H). All of tracks denoted in yellow on Exhibit A will be removed. Two tracks will be retained, Track No. 9 and the lead track, to enable continued service to Grief Container Corp. and the T.C. American property. Unnecessary crossbucks will be removed and the roadways restored where crossings are removed. 7) Soo Line will benefit from the retirement of this trackage by avoiding the costs associated with maintaining the trackage. 8) The City of Columbia Heights, through its Housing and Redevelopment Authority, o~ns a portion of the Underlying real estate and has requested expedited removal of our trackage. The City will benefit from the abandonment by enabling use of the property for development for other public purposes which they plan to conunence immediately upon abandonment; and IT FLrRTHER APPLARING, that on September 3, 1993, the Transportation Regulation Board issued a Notice of Opportunity for Hearing to all known pctentia! parties of interest pursuant to Minn. Stat. § 219.741, and also published said notice in its weekly calendar of notices which stated that any person may file a written objection to the proposed action by means cf a letter addressed to the Board ncr later than October 4, 1993; and I.T FU?THER APP~NG, that th~umerate~ and no oo~ents or objections were ~iled; and . appl~ca~zon, supposing doc~en~s and file, ~e Bo~d concludes~a~ s=~dards se= fo~h in Minn. Stat. ~ ~ 219.681 and 219.741 have 'been ~at ~e application should be ~an=ed. IT IS ~~ORE O~~D: ORDER That the application of Soo Line Railroad Co. requesting authority to retire & remove 4,973.6 feet of spur and industrial trackage, comprised of six tracks located between Engineering Stations 18 + 94.5 and 36 + 42 at University Ave. N.E. and Fifth St. N.E. at Columbia Heights, Minnesota, as shown in yellow on revised study print, Exhibit A, dated September 16, 1993, attached to the application, is hereby granted, effective on the service date of this Order; and IT IS FURTHER ORDERED that petitioner shall, within 180 days from the service date of this Order, comply with the following: 1. Remove the subject track· Remove crossbucks or signals from the crossing, if applicable· Restore the crossing surface to a condition satisfactory to the appropriate road authority, if applicable· BY ORDER OF THE BOARD Service Date: (SEAL) RH:TSP:ch Richard Helgeson Chair s~ m x 91 LI $1 D~96 889 ' ! i Housing & Redevelopment Authority of Columbia Heights ~mm~m~ Pm~ J~dm 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857. (612) 782-2854 Auqust 27, 1993 Honorable Richard Helgeson, Chairman Minnesota Transportation Regulation Board 254 Livestock Exchange Building 100 Stockyards Road South St Paul, MN 55075 RE: Application of Soo Line Railroad Company for Authority to Retire and Remove a Total of 4,973.6 Feet Spur and Industry Trackage in the Southwest corner of Columbia Heights (Letter of Support and Request for Prompt Action) Dear Mr. Helgeson: The Housing and Redevelopment Authority and City of Columbia Heights supports the application of the Soo Line for the retiring and removal of the 4,973.6 feet of spur and industry trackage from the Southwest corner of our City. Sufficient trackage will remain to serve the existing industry that desires to use track. A copy of the City Council resolution is enclosed. The HRA owns the two large parcels of property at the corner of 5th Street and 37th Avenue(455 37th Ave NE and 501 37th Ave NE) as noted on the attached map. We have a developer(Frank Jr & Mary Jo Miske) who plans on constructing a 30,000 square foot industrial building on the parcel on the west side of 5th Street. They will be constructing a parking lot on the right side of 5th Street(See enclosed plan for their development). They do not need nor want the rail service there. Due to the need by the developer to have their building constructed by November 1, it would be very helpful if your agency could expedite the process. We, and the developer, would sincerely appreciate your prompt action in rggard to this matter. Please call me at 782-2855 if 'you have any questions or need anything further in regard to this matter. Executive Director Encl cc: Frank Jr. & Mary Jo Miske/HRA Comm/City Council/City Manager City Engineer/Soo Line Railroad(Larry Starns/Judy Mitchell) Equal Opportunity Employer Equal Housing Opportunity Agency W~ER~AS, pursuant to Transportation Regula=ion carriers, and RESOLUTION NO. 93-28. A R~SOLUTION REQUESTING THE ABANDO~T OF C~RTAIN RAILROAD TRACKS OWNED BY SO0 LIN~ certain rai!roa~ tracks owned by Soo LAne Railroad and located within =he city of Columbia Heights, lying north of 39=hAvenue NE, east of Jefferson Street NE, south of Mill Street NE and adjacent to HuSet Park, have substantially reduced ~he utility of ~he land through which =hey pass, and ~=_RF. AS, facts have been submit=ad =o this body showing t. ha= said tracks receive limited railroad traffic, and Minn. Stat. %S 218.041 and 218. 071 the Board has aut-hority over all common ~.'6. EREAS, pursuant to Minn. Stat. SS 219.691 and 2!9.741 et se~. Soo Line Railroad may request the abandonment of cer-.ain tracks, and ~-KEREAS, facts have been submit=ed to this body in, ica=lng =ha= there is a need for 1:he abandonment of Soo Line Railroad tracks lying north cf 39th Avenue NE, eas~- of Jefferson Street NE, south of Mill Street NE, and adjacen= to Huset ~ark in the City of Colunbta Meights, Minnesota. TH_=~FOR~, BE IT RESOLVED BY TH~. CITY COUNCIL OF T~E CITY OF COLU~J~IA F.£IG~TS MINNESOTA t. ha= the City of Columbia Heights requests Soo Lin. e' Railroad to begin abandonment proceedings, with the TransDortat~on Regulation Board for =he Soo Line tracks lying nor'.h of 39=h Avenue NE, east of jefferson Street NE, south of Mill Street N£, and adjacent :o }{use= Park in the City of Columbia Meights, Minnesota. OFF[RED BY: Rue: tl mann The mo:ion to adopt such resc!u:ion was seconded ~Y Peterson .. , and upon roll call l~he following voted: Y~-.AS: Nawrocki, Clerkln, Ruettimann, Peter$on, Murzyn NAYS: None Thereupon the passed. Passed: July 12. 1993 Uo-Anne St{Idem=, Council Mayor declared said resolution duly adopted and Oonal~'J. Murzy~ ~ Y Secretary co', BLK:G' · /%~/ ®® 'Z ! D & ~,~: t """=' Alia W v ,K.II ICl -~ ....., ! ~.3 i 7. I ~ Ir t J · C,C~.OlLL : 3C , 37 ~_ $ 39 40.1 41 /o ".~O0"R..C/ /2-£0-~0 L / / Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40tl~ Avenue, Columt=ia Heigl~ts, MN 55421 (612) 782-2854 FAX: (612) 782-2857 (FAX material is accepted from 8:00 am to 4:45 pm, Monday-Friday) TRANSMITTAL COVER SHEET TO: ATTLNT. ION: LO~%TION: FAX NO.: DR.iGINATOR: Da~. ~ OF PAGES: including cover' sheet) NOTE: iF ANY. PORTION OF THiS TRANSMiSSiON IS ILLEGIBLE. THE ORiGiNATOR AT (612) 782-22=4. PLEASE CONTACT Equal Opportunity Employer I Equal Housing Opportunity Agency Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857- (612) 782-2854 Augxlst 27, 1993 Honorable Richard Helgeson, Chairman Minnesota Transportation Regulation Board 254 Livestock Exchange Building 100 Stockyards Road South St Paul, MN 55075 RE: Application of Soo Line Railroad Company for Authority to Retire and Remove a Total of 4,973.6 Feet Spur and Industry Trackage in the Southwest corner of Columbia Heights (Letter of Support and Request for Prompt Action) Dear Mr. Helgeson: The Housing and Redevelopment Authority and City of Columbia Heights supports the application of the Soo Line for the retiring and removal of the 4,973.6 feet of spur and industry trackage from the Southwest corner of our City. Sufficient trackage will remain to serve the existing industry that desires to use track. A copy of the City Council resolution is enclosed. The HRA owns the two large parcels of property at the corner of 5th Street and 37th Avenue(455 37th Ave NE and 501 37th Ave NE) as noted on the attached map. We have a developer(Frank Jr & Mary Jo Miske) who plans on constructing a 30,000 square foot industrial building on the parcel on the west side of 5th Street. They will be constructing a parking lot on the right side of 5th Street(See enclosed plan for their development). They do not need nor want the rail service there. Due to the need by the developer to have their building constructed by November 1, it would be very helpful if your agency could expedite the process. We, and the developer, would sincerely appreciate your prompt action in regard to this matter. Please call me at 782-2855 if you have any questions or need anything further in regard to this matter. Sincerely, ~ Executive Director Encl cc: Frank Jr. & Mary Jo Miske/HRA Comm/City Council/City Manager City Engineer/Soo Line Railroad(Larry Starns/Judy Mitchell) Equal Opportunity Employer Equal Housing Opportunity Agency 09:06 F.~. 6].2 347 8303 1000 ~ Line 8uilciing Box 530 IVlinn~;,~poli$ MN 554-=0 Tel (612) 337.75.~3 Fax (612) 3~7-~203 $00 LINE L{~ Soo Line Railroad Company ~ D Sterns Serdor General Atfomey Adm~,,dve Law and Contracts August 2~~, 1993 -----~Honorable Richard Helgeson, Chairman Minnesota Transportation Regulation Board 254 Livestock Exchange Building 100 Stockyards Road South St. Paul, PIN 55075 In the Matter of the Application of Company for Authority to Retire and Segment of Spur and Industry Trackage, comprised of tracks at Columbia Heights, Hinnesota Soo Line Rail=oad Remove a //Mile Dear Mr.~Helgeson: Enclosed for filing please find the original and three (3) copies of the above Application pursuant to Minn. Stat. Section 219.741 together with a check for the filing fee in the amount of $100. Also enclosed, please find a Certificate of Service reflecting service of this Application on all known potentially interested parties. Please let me know if you require additional information. Very truly yours, LDS/mmw Enclosures J.A. Mitchell G. Olander-Quamme C.W. Anderson C.R. Lund R.G. Kutcher CITY COUNCIL LETTER Meeting of: November 13, 1995 AGENDA SECTION: Ordinances and ORIGINATING DEPT.: CITY MANAGER NO: Resolutions 7 Building Inspector ~P~R~AL ITEM: Declaration of Hazardous Property BY: Evelyn Nygaard .~--- BY~ NO: ~. A, ~ DATE: November 7, 1995 Declaration of dilapidated/unsanitary property at 1340 Pierce Terrace. The subject property is a split level wood framed house with attached garage. The structure is not habitable because of unsanitary conditions and severe dilapidation. The water was turned off in November of 1992. The heating system failed sometime in the winter of 1993/94 and plumbing pipes froze and burst causing considerable damage. It is unknown how much damage occurred to the plumbing. The family room level has very deteriorated sheetrock and paneling. Mildew is present and bugs scattered when a sheet of paneling was pulled back. The entire kitchen was ruined by water and freezing. The structure is unsanitary and uninhabitable and is in violation of Columbia Heights Ordinance #1281 and the State Building Code, State Plumbing Code and the Uniform Mechanical Code. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 95-75 declaring the house/structure at 1340 Pierce Terrace as hazardous and must not be occupied. COUNCIL ACTION: ccagl195.nol RESOLUTION NO. 95- 75 BEING A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS DECLARING THE STRUCTURE LOCATED AT 1340 PIERCE TERRACE NORTHEAST, COLUMBIA HEIGHTS, MINNESOTA, AS UNSANITARY, HAZARDOUS AND A PUBLIC NUISANCE PER MINNESOTA STATUTES AS WELL AS BEING IN VOLATION OF THE COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE WHEREAS, The property located at 1340 Pierce Terrace was inspected on October 10, 1995 by Fire Chief Kewatt and Building Inspector Nygaard and it was determined that the structure is unsanitary, hazardous and a public nuisance per Minnesota Statutes and in violation of the Columbia Heights Housing Maintenance Code. These violations constitute this seriously dilapidated structure as unhabitable; and WHEREAS, Minnesota Statute 463.15 to 463.26 authorizes municipalities to address hazardous and substandard structures and properties and the purpose of the Housing Maintenance Code is to protect the public health, safety and general welfare of the people of this City; and WHEREAS, The City of Columbia Heights finds this structure to be hazardous based on the following code violations as contained in the Findings of Fact: FINDINGS OF FACT ~oundation. Exterior Walls. Roof 28-5A 205~1%(A~ 1) The exterior wood surfaces have peeling paint and bare wood exposed. The window frames show rot and are no longer sound. 2) The roof is in poor condition with many shingles curled and dogeared. The ceilings below show water damage from leaks. 3) The gutters and downspouts are rusted with cracked and peeling paint. Some downspouts are dented and have parts missing. Windows, Doors, Screens 30-5A 205(1%(B~ 4) The front and rear doors are cracked and no longer keep out the elements. Safe Buildina Elements 36-5A 205fl~G) 5) The rear concrete stoop is cracked. Facilities to Function 37-5A 6) Cracking is noted in the wall of the upper fireplace. Heating Facilities f27-5A 204~1) 7) The furnace is non-functional. 8) The water heater is non-functional and appears to have ruptured due to freezing. Gas service is off due to hazardous appliances. 9) Water service is off due to broken water pipes. Rodent Proof.32-5A 205(1~(Q) 10. The structure is no longer rodent proof. Rodent inhabitation is evidenced by feces in large accumulations on the roof and by the eaves (racoon). Kitchen Sink 6-5A 201¢1)(A~: Kitchen Storage 7-5A201fl)(B)~ and Food Storage and Preparation 8-5A201~1~(C% The kitchen floor, walls, sink, counter, cabinets, water piping and applicances have been destroyed where the water pipes froze and broke. Nothing in this area is salvageable including the sub floor. Sanitary Maintenance of Fixtures and Facilities 56-5A 211f4); Toilet Facilities - 9-5A 201~1~¢D~: Lavatory Sink 10-SA 201~l~E~; and Bathtub and Shower ll-5A 12) The existing water piping and drain waste vent throughout the structures may need to be replaced due to the freezing of pipes. The existing fixture may no longer be usable due to the freezing of liquids. Water and ice damage throughout. Sheet rock and interior wood elements are no longer viable on first three levels. Sodding. Slopes. Berms. Weeds. Maintenance 41-5A 207~1~¢B) 14) Lawn and yard need maintenance. Smoke Detectors 51-5A 209(1~ 15) Smoke detectors do not meet code. NOW, THEREFORE, BE IT RESOLVED, based on the Building Inspector's conclusions, that the structure at 1340 Pierce .Terrace is in a state of dilapidation and lacks the basic requirements for habitation. BE IT FURTHER RESOLVED THAT the City Council accepts the recommendations of the Fire Chief and the Building Inspector regarding the structure at 1340 Pierce Terrace and that the structure be declared hazardous and uninhabitable in its present condition. CONCLUSIONS OF THE COUNCIL The Council finds that all relevant parties have been duly notified that the Columbia Heights City Council will be considering this matter on November 13, 1995 at approximately 7:00 p.m. in the Council Chambers, Columbia Heights City Hall, 590 40th Avenue Northeast, Columbia Heights, Minnesota, via the delivery of a copy of this resolution and its attachments. ORDER OF THE COUNCIL That the structure at 1340 Pierce Terrace cannot be occupied nor inhabitated until all of the code and statute violations have been complied with to inhabit or occupy the building and the owner has received approval from the Fire Chief and Building Inspector after they have viewed the structure relative to meeting that compliance. Passed this 13th day of November, 1995. Offered by: Seconded by: Roll call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary RESOLUTION ATTACHMENTS Re: 1340 Pierce Terrace 1-5A 101(1) PURPOSE OF HOUSING MAINTENANCE CODE The purpose of the Housing Maintenance Code (hereinafter referred to in Chapter 5A as "Code") is to protect the public health, safety and general welfare of the people of this City. These objectives include, among others, the following: (a) To protect the character and stability of residential areas within the City; (b) To correct and prevent housing conditions that adversely affect or are likely to adversely affect the life, safety, general welfare and health; (c) To provide minimum standards for heating, for sanitary equipment and for light and ventilation necessary to protect the health and safety of occupants of buildings; (d) To prevent overcrowding of dwellings; (e) To provide minimum standards for the maintenance of existing residential buildings and to thus prevent substandard housing and blight; (f) To preserve the value of land and buildings throughout the City. 28-5A 205(1}(A} FOUNDATION. EXTERIOR WALLS, ROOF (a) The foundation, exterior walls and exterior roof shall be water tight and protected against vermin and rodents and shall be kept in sound condition and repair. The foundation element shall adequately support the bulding at all points. Every exterior wall shall be free of structural deterioration or any other condition which might admit rain or dampness to the interior portion of the walls or to the interior spaces of the dwelling. The roof shall be tight and have no defects which admit rain or roof drainage and shall be adequate to prevent rain water from causing dampness in the walls. All exterior surfaces, other than decay resistent materials, shall be covered by paint or other protective covering or treatment which protects the exterior surfaces from elements and decay in a functioning manner. If 25% or more of the total exterior surface of the pointing of any brick, block or stone wall is loose or has fallen out, the surface shall be protected as heretofore provided. page 2 )Q-5A 205¢1%(B~ WINDOWS. DOORS. SCREENS (b) .Every window, exterior door and hatchway shall be tight and shall be kept in repair. Every other window other than a fixed window shall be capable of being easily opened and shall be equipped with screens between May 1 and September 30, inclusive, of each year. Every window, door and frame shall be constructed and maintained in such relation to the adjacent wall construction as to completely exclude rain, vermin, rodents, and insects from entering the building. ~6-5A 205(1%(G~ SAFE BUILDING ELEMENTS (g) Every foundation, roof, floor, exterior wall, interior wall, ceiling, inside stair, outside stair, porch, balcony and every appurtenance to each of the foregoing shall be safe to use and capable of supporting normal structural loads. 37-5A FACILITIES TO FUNCTION (h) All equipment, utilities, chimney, and flue required under City Code shall function effectively in a safe, sound and working condition. 27-5A 204(1% FEATING FACILITIES No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purposes of living, sleeping, cooking or eating therein unless such dwelling or dwelling unit shall have heating facilities which are properly installed and maintained in safe and functioning condition, which are capable of safely heating all habitable rooms, bathrooms and water closet compartments in every dwelling unit located therein to a temperature of at least seventy (70) degrees Fahrenheit at a distance of three (3) feet above floor level and at least three (3) feet from exterior walls. page 3 32-5A 205(1~(D) RODENT PROOF Each part of every dwelling shall be rodent resistent. Ail openings in exterior walls , foundations, basements, ground or first floors or roofs which have an opening of 1/2" diameter or larger shall be rodent-proofed in an approved manner. Interior floors, basements, cellars and other areas in contact with the soil shall be enclosed with concrete or other rodent impervious material. 6-5A 201(1%(A) KITCHEN SINK (a) Each unit must contain a kitchen sink in good working condition and properly connected to an approved water supply system and which provides at all times an adequate amount of heated and unheated running water under pressure and which is properly connected to the City sewage system. 7-5A 201(1)(B~ KITCHEN STORAGE (b) Each unit must contain a counter or table for food preparation and must contain cabinets and/or shelves for storage of eating, drinking and cooking equipment and utensils and food that does not require refrigeration for safekeeping. All cabinets, shelves, counter tops, and tables shall be of sound construction covered with surfaces that are easily cleanable and that will not impart any toxic or deleterious effect to food. 8-5A 201(1~(C~ FOOD STORAGE AND PREPARATION (c) Each unit must contain an operational and functioning stove for cooking food and a refrigerator for the safe storage of food which are properly installed with all necessary connections for safe, sanitary and efficient operation. Such stove or refrigerator need not be installed when a dwelling unit is not occupied and when the occupant is required to provide a stove or refrigerator on occupancy. If the occupant is required to furnish a stove or refrigerator, sufficient space and adequate functioning connections for the installation and operation of the stove and refrigerator must exist. page 4 56-5A 211~4% ~ANITARY MAINTENANCE OF FIXTURES AND FACILITIES Every occupant of a dwelling unit shall keep all supplied fixtures and facilities therein in a clean and sanitary condition and shall be responsible for the exercise of reasonable care in the proper use and operation thereof. 9-5A 201(l~(D) TOILET FACILITIES (d) Every dwelling shall contain a nonhabitable room which is equipped with a flush water closet in compliance with 6.201(1). Such rooms shall have an entrance door which affords privacy. Said flush water closet shall be equipped with easily cleanable surfaces, shall be connected to an approved water system that at all times provides an adequate amount of running water under pressure to cause the water closet to be properly functioning, and shall be connected to the City sewer system. 10-5A 201(l~(E} LAVATORY SINK (e) Every dwelling unit shall contain a lavatory sink. Said lavatory sink may be in the same room as the flush water closet, or, if located in another room, the lavatory sink shall be located in close proximity to the door leading directly into the room in which said water closet is located. The lavatory sink shall be in good working and functioning condition. ll-5A ~01(1%¢F% BATHTUB OR SHOWER (f) Every dwelling unit shall contain a nonhabitable room which is equipped with a bathtub or shower in good working condition. Such room shall have an entrance door which affords privacy. A bathtub or shower shall be properly connected to an approved water supply system, shall provide at all times an adequate amount of heated and unheated water under pressure, and shall be connected to the City sewer system. page 5 41-5A 207(~%(B) SODDING. S~OPES. BERMS, WEEDS. MAINTENANCE (b) Every yard of any premises on which a dwelling or dwelling unit is located shall have installed and maintained landscaping. Any dead trees, shrubs, ground covers, and sodding shall be replaced in accordance with this Code. All trees or other vegetation which spring up in crevices by foundations must be promptly removed to avoid structural damage. 51-5A 209(~) SMOKE DETECTORS (a) Every existing dwelling unit shall be provided with smoke detectors conforming to U.B.C. Standard No. 43-6. Detectors shall be mounted on the ceiling or wall at a point centrally located in corridor or area giving access to rooms used for sleeping purposes. Where sleeping rooms are on an upper level, the detectors shall be placed at the center of the ceiling directly above the stairway. All detectors shall be located in accordance with the approved manufacturer's instructions. When actuated, the detector shall provide an alarm in the dwelling unit or guest room. CITY OF COLUMBIA HEIGHTS Meeting of: November 13, 1995 AGENDA SECTION: ITEMS ~0~ ~ONSIDERATION ORIGINATING DEPT.: CITY MANAGER APPROVAL NO: 7 0ther Reso]ution$/0rd|n@n Community Development. ITEM: First Reading of ordinance BY: Do der BY: No. 1312 Conveyance of Property DATE: Nov. 8, 1995 NO: at 721 51st Avenue N.E. To facilitate the planned Medtronic, Inc. Neurological Division expansions at 800 53rd Avenue N.E. in Columbia Heights it is necessary for Medtronic to have additional parking to accommodate the expected 400 to 500 additional employees. As part of the redevelopment agreement and Project Feasibility Agreement, the City and Housing and Redevelopment Authority (HRA) are agreeing to provide additional land for use for additional parking to Medtronic from open space land currently owned by the City adjacent to and immediately to the south of Medtronic facility at 800 53rd Avenue N.E. Since the tax increment financing for the project will be facilitated through the HRA, property to be transferred to Medtronic must be from the City to the HRA to Medtronic, Inc. Attached is a copy of the ordinance, a copy of the Project Feasibility Agreement and other relevant information. RECOMMENDED MOTION #1: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to establish December 11, 1995, at approximately 7 p.m. as the second reading of Ordinance No. 1312 on Ordinance Authorizing the Conveyance of Certain Real Estate Located at 721 51st Avenue N.E. COUNCIL ACTION: bt~council.for ORDINANCE NO. 1312 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 721 51ST AVENUE NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto the Housing and Redevelopment Authority of Columbia Heights, Minnesota, a public body, corporate and politic, the real property described as follows, to wit: Easterly 3 acres of North 3.6 acres of Lots 7 & 8, Auditor's Subdivision 51, City of Columbia Heights, Anoka County, Minnesota PIN # 26-30-24-11-0009 (Portion) Section 2: The Mayor and City Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $360,000. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: November 13, 1995 Offered by: Seconded by: Roll call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary ORDINANCE NO. 1312 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 721 51ST AVENUE N.E. The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey until the Housing and Redevelopment Authority of Columbia Heights, Minnesota, a public body, corporate and politic, the real property described as follows, to wit: Easterly 3 acres of North 3.6 acres of Lots 7 & 8, Auditors Subdivision 51, City of Columbia Heights , Anoka County, Minnesota PIN # 26-30-24-11-0009 (Portion) Section 2: The Mayor and city Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $360,000. Section 3: This Ordinance shall be in full force and effect from and after thirty (301) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the Council ordin PROJECT FEASIBILITY AGR~ THIS AGREEMENT dated this /'~L~' day of ~' ~/~-~--- , 1995 by and among THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, a public body politic and corporate (the "Authority"), THE CITY OF COLUMBIA HEIGHTS, a home rule charter City and municipal corporation under the laws of Minnesota (the "City" ), and NEUROLOGICAL DIVISION, MEDTRONIC, INCORPORATED, A MINNESOTA CORPORATION (the "Developer" ): WITNESSETH: WHEREAS, the Developer has explored sites throughout the metropolitan area, Minnesota, and the United States. WHEREAS, the site of the Developer's existing facility at 800 53rd Avenue in Columbia Heights (the "Site") is a desirable site for a planned expansion of the existing facility (the "Project"). WHEREAS, there are site development problems relating to soil conditions and public improvement issues that require public involvement and incentives to make the Site competitive with other sites. WHEREAS, the Project will have a significant economic impact on the City of Columbia Heights. NOW, THEREFORE, in consideration of the mutual covenants of the parties hereto, IT IS AGREED among the parties as follows: The Developer will further explore the feasibility of expanding its facilities at the Site, which is described in Exhibit A attached hereto and incorporated herein by reference. The City and the Authority agree to explore the feasibility of making available to the Developer 3.6 acres of passive green space area adjacent to the Site (the "Green Space"), as it is a central element of the Project. The Green Space is included as part of the Site as described in Exhibit A. The City and the Authority hereby agree to explore the feasibility of providing the Developer with and assisting the Developer in obtaining Tax Increment Financing and other state and local development incentives. The City and the Authority further agree to take the steps necessary to establish public hearings and meetings related to providing or obtaining any such financing incentives. The Developer agrees to provide preliminary site development plans and information sufficient to enable the City and the Authority to evaluate the impact of the Project on the neighborhoods within the City. This Agreement shall expire 90 days after it is executed by all the parties, unless first extended by written agreement of all the parties. RHB95081 CL160-79 I The Developer agrees to reimburse the City and the Authority for any costs incurred by the City or the Authority in connection with the preparation and negotiation of this Agreement and any other agreements and documents related to the Project, including, but not limited to, costs of attorneys and other consultants. The Developer shall not, however, be obligated to reimburse the City or the Authority for the staff costs of City or Authority employees involved in the preparations or negotiations related to the Project. The Developer shah be obligated to reimburse the City and the Authority pursuant to this Agreement regardless of whether the Project is undertaken or completed. City/Authority agree to limit incurr~ ~ost$~o a maximum CITY OF COLUMBIA HEIGHTS Its Manager fIts N~ayorv HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS Char / / Its Executive Director MEDTRONIC, INC. P~q~95081 CL160-79 2 ]~[}IIB IT A Legal Description and Map of Project Site The Project Site shall consist of the parcels of land legally described as follows: MEDTRONIC PROPERTY Tract B, Registered Land Survey No. 63, Files of the Registrar of Titles, Anoka County, Minnesota CITY PASSIVE GREEN SPACE AREA North Three and Six Tenths (3.6) acres of Lots Seven (7) and Eight (8), Auditor's Subdivision No. 51, according to the duly recorded plat thereof on file and of record in the Office of the Register of Deeds, Anoka County, Minnesota. RHBg§081 ¢~6o-79 A-1 MEDTRONIC AND SHADOW PROPERTIES October 24, 1995 PROPERTY MEDTRONIC ST. TIMOTHY PARK ADDRESS 800 53rd Ave. 825 51st Ave. 721 51st Ave. 26 30 24 11 0014 E26 30 24 11 0008 E26 30 24 11 0009 PIN LEGAL Registered Land Lots 7 & 8, North 3.6 acres of Survey #63, Tract Auditor's Subdivi- Lots 7 & 8 and B, Anoka County sion No. 51, East 293 feet of Except North 3.6 Lot 9 except S.30~ acres for road, Aud. Sub. No.51 (County uses 8.4 acres for size/ 1990 VALUE PAY ~91 LAND 711,953 421,200 589,300 IMPROVEMENT 2,589,401 681,960 65,700 TOTAL 3,301,354 1,103,160 655,000 1995 VALUE PAYS96 LAND 691,600 522,700 686,800 IMPROVEMENT 2,308,400 715,500 27,400 TOTAL 3,000,000 1,238,200 714,200 The exempt properties were last valued in 1991 and are valued every 6 years under current law. acbm~evlp\mm~dt ronc. 1st CITY COUNCIL LETTER Meeting off 11/13/95 AGENDA SECTION: B ID CONS I DERATI 0NS ORIGINATING DEPARTMENT: CITY MANAGER NO. ~ PUBLIC WORKS / ITEM: AWARD PLOW PACKAGE FOR BY: M. Winson BY: ~ NO. NEW DUMP TRUCK TO REPLACE UNIT//22 DATE: 11/6/95 DATE: 7. r4._ On August 28, 1995, City Council authorized staff to purchase a 1996 Ford/L8000 dump truck to replace Unit//22 and also to seek quotations for a plow package for this vehicle. Request for quotations were sent the area suppliers of this type of equipment. The equipment requested included reversible front plow, front plow hitch, wing plow and tailgate spreader. Quotes were received from three suppliers. A summary of their quotes is attached. One firm did not quote the spreader. As a point of reference in comparing this quote to the others, in 1991 the City purchased this same · spreader separately at a cost of $1,220.00. Staff recommends the inclusion of the option for Imron paint. Over the past several years we have required, where possible, the use of this paint on equipment that gets heavy use as it lasts approximately 50% longer than standard paints. This reduces future maintenance costs. The low quotation, with the Imron paint option, is from J-Craft, Inc. in the amount of $13,625.00 plus applicable sales tax. The truck and dump body have a cost of $64,445 plus tax. Based on an award to J-Craft for the plow package, the total for this vehicle would be $78,070 plus tax. We budgeted $75,000 in the 1995 Capital Equipment Replacement Fund. There are options available to reduce the total cost to the budgeted amount. A new plow package could be quoted without the wing plow and budgeted for next year. Staff would prefer to have a wing plow on this vehicle as this would give us a fleet of two trucks with wing plows, two trucks with underbelly plows and two trucks with only front plows. It should be noted that by delaying this purchase until the end of the year, approximately $2,700 in interest has been earned on the $75,000. RECOMMENDED MOTION: Move to award the Snow Removal Equipment Package for 1996 Ford L8000, W.B. 162", CA-CT 84 to J-Craft, Inc. of Kimball, Minnesota, based on their low quote of $13,625.00 plus tax with the Imron paint option, funding from Fund 431-43121-5150; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 95-704 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS 637 38TH AVENUEN.E. COLUMBIA HE!GHTS. MINNESOTA, 55421 SNOW REMOVAL EQUIPblENT PACKAGE INFORMAL QUOTES DUE 10/27,,'1995 - 4:45 P.M. J-CRAFT INC. MAC QUEEN ! FALLS SNOW& ; EQUIP CO . ICE CONT. EQUIP BASE BID $12,630.00 $13,966.00~ S11.575.00 OPTION IMRON PAINT S995.00 S550.00 NO BiD TOTAL BID WiOPTON $13,625.00 $14,516.00 Sli,575.00 SALES TAX 6.5% COMPLIANCE $688.94. BID TAX ON PARTS ONLY: $9O7.79 BID TAX ON PARTS ONLY $752.38 FULL FULL DID NOT BID TAILGATE ROLL SPREADER FAGE i 03-Nov-95 CITY COUNCIL LETTER Meeting off 11/13/95 AGENDA SECTION: ITEMS FOR CONS I DERAT I ON ORIGINATING DEPARTMENT: CITY MANAGER NO. .~ Bid Consideration PUBLIC WORKS ITEM: AUTHORIZATION TO PURCHASE SERVICE BY: M. Winson 4~~-) BY: DATE:"' NO. BODY FOR UNIT #175 .~.~. ~,~,~) DATE: 11/2/95 On September 11, 1995, the City Council authorized purchase of a 1995 Ford F250 Pickup off the State Contract to replace Unit #136. This pickup will require a service body to replace the standard box. Staff requested quotes from seven suppliers. Five quotations were received. VENDOR BASE BID ABM Equipment $ 8,169.00 Twin City Truck Equipment $ 9,615.00 Crysteel $ 9,272.00 Truck Utilities $ 8,873.00 L-Z Company $12,382.00 The low bid of $8,169.00 from ABM Equipment, plus the cost of the truck ($16,365), gives a total of $24,534. The budgeted amount for this unit is $25,000. RECOMMENDED MOTION: Move to authorize the purchase of a service body for Unit #175 from ABM Equipment based on their low quotation of $8,169.00 plus tax, payment to be split from Funds 433-49449-5150 and 432-49499-5150; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 95-695 COUNCIL ACTION: Page 5 CITY OF COLUMBIA HEIGHTS INFORMAL QUOTATION REQUEST SERVICE BODY AND RELATED EQUIPMENT INSTALLED COMPLETE ON 1995 FORD 3/4 TON 4 X 4 STYLESIDE PICKUP TOTAL QUOTE SALES TAX (6.5%) TOTAL BID OPTION: (+/-) Items 33, 36, 38, painted with DUPONT YELLOW 54701U IHRON $ 8,169.00 $ 530.99 $ 8,699.99 () $ N/A PER LAUREN ON 10/6/95 We understand that this quotation may not be withdrawn for a period of forty- five (45) days from the date of submittal. COMPANY: ADDRESS: TELEPHONE: SIGNATURE: TITLE: DATE: ABM EQUIPMENT & SUPPLY, INC. 333 2ND STREET NE HOPKINS, MN 55343 (612) 938-5451 SALES ~P~E'S ENTAT IVE RON ZIMMER 10/06/95 Please return to: City of Columbia Heights 637 38th Avenue N.E. Columbia Heights, MN. 55421 QUOTATION MUST BE RETURNED BY: Please call Lauren McClanahan, questions you may have. 782-2891 or Tom Hosch, OCTOBER 27, 1995 782-2895, with any CITY COUNCIL LETTER Meeting of: 11/13/95 AGENDA SECTION: I TENS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. PUBLIC WORKS ITEM: AWARD OF CONTACT FOR BY: M. Winson BY: NO. WINDOW REPLACEMENT AT MSC DATE: 11/2/95 On September 11, 1995, Council authorized staff to seek proposal to replace windows on the main level of the Municipal Service Center. One informal quote was received by the deadline on September 28, 1995. The bid was substantially above the budgeted amount and rejected by Council on October 9, 1995. In an attempt to solicit more bids, staff advertised the project in the Construction Bulletin. Plans and specifications were sent to three companies. One bid was received by the deadline on November 1, 1995. The total bid was $6,092.00 plus permitting costs (approximately $100.00). The budget amount is $6,000.00 with $3,000 in 601-49449-5120 and $3,000 in 602-49499-5120. The total project can be done for approximately $6,192.00 or the window in the Public Works Superintendent's Office can be deleted from the project (savings of $782) for a project cost of $5,410.00. Staff recommends the project be awarded for $6,092.00, plus permit costs. RECOMMENDED MOTION: Move to award the contract for Window Replacement at the Municipal Service Center to Empirehouse Inc. of Minneapolis, Minnesota, for $6.092.00 plus permit costs with funds to come from 601-49449-5120 and 602-49499-5120; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 95-698 COUNCIL ACTION: FOR: DATE: CITY OF COLUMBIA HEIGHTS INFORMAL QUOTATION WINDOW REPLACEMENT MUNICIPAL SERVICE CENTER OCTOBER 20, 1995 RECEIVED NOV 0 1 7995 PUBLIO WORKS SPECIFICATIONS Refer to the attached two specification sheets and one window layout sheet and the enclosed three as-built plan sheets. BASIS OF AWARD Award shall be based upon, but not limited to, the factors of price, deliveD' or completion date, and the City's knowledge of and experience with the bidder's past performance and product. The windows in Office 101 are the minimum number of replacements that will be done. Either both or none of the windows in Offices 100 and 102 may be replaced at the discretion of the City Council. The window replacement work will be awarded at one time. The City reserves the right to accept or reject any or all proposals which in its opinion is in the best interest of the City of Columbia Heights. PROPOSAL Bidders shall satisfy themselves by a personal examination of the site as to all local conditions affecting the performance of the work. We the undersigned agree to furnish the necessary permits, labor, equipment and materials to complete all work in accordance with the specifications. Window Replacement Office- 100 Lunch Room - (104) $ 2~469.00 Office- 101 Street and Utility Room - (111) Water Meter Room - (110) Foremen's Office - (112) $ 2,841.00 Office- 102 Public Works Superintendent's Office (113) $ 782.00 Total $ 6,092.00 INFORMAL QUOTATION PAGE 2 DELIVERY Number of working days required to start after receipt of contract: 45 Days Number of working days required to complete window replacement: 60 Days WARRANTY 1 - Year Warranty QUOTATIONS MUST BE RETURNED BY: November 1., 1995, 4:45 P.M. We understand that this quotation may not be withdrawn for a period of sixty (60) days from the date of submittal. Firm Name Empirehouse Inc. 1055 N 5th Street Minneapolis MN 55411 Address Date 10-30-95 Signature Signature John 'Griffith, Jr. (Print or type name) WBE Contractor EXCEPTIONS: No Block Cutting or Removal No Painting No Sheetrocking No Permits Figured No Bonds No Final Cleaning or Wash Ail windows need to be purchased at the same time No Columbia Heights License Figured CITY COUNCIL LETTER Meeting of: 11/13/95 AGENDA SECTION: I TEllS FOR CONS I DE RAT I ON ORIGINATING DEPARTMENT: CITY MANAGER .7 ITEM: SNOW AND ICE CONTROL PLAN BY: M. Winson NO.--lc]"--"' ~, /'~ DATE: 11/3/95 ~'~ DATE: Attached is a copy of the Master Plan for Snow Plowing, Removal and Ice Control. The plan is essentially the same as last year. The only changes involve the inclusion of the new tandem dump truck with wing plow and a clarification on the responsibilities of the JPM Custodial Staff on snow removal around JPM. During the 1994-95 snow season, there were seven (7) full snow plowing events, six (6) callouts for sanding along with numerous instances of spot sanding and miscellaneous snow related activities during working hours. In order to keep the City's 75 miles of streets and 17 miles of alleys in a safe condition last year, over 1,865 man hours and $23,000 for sand and salt were used. In addition to the streets and alleys, our crews clear several sections of heavily used sidewalk, municipal and park parking lots and all the skating and hockey rinks. We also supply salt/sand barrels at critical locations and a supply of salt/sand at the MSC for use by residents. A snow plowing event has the crews reporting between midnight and 2 A.M. in order to have the major thoroughfares passable by the morning rush hour. For a typical storm of 6"-8" of snow, it will take 8-12 hours to clear all the streets and alleys. Each year, the entire crew meets to discuss and improve the snow plan for the upcoming season. The resulting plan is submitted for the Council's approval. RECOMMENDED MOTION: Move to adopt the Columbia Heights Master Plan 'for Snow Plowing, Removal and Ice Control. MAW:jb 95-702 Attachment COUNCIL ACTION: MASTER PLAN FOR SNOW PLOWING, REMOVAL AND ICE CONTROL ADOPTED 11/22/82 REVISED 12/15/85 REVISED 11/30/88 REVISED 11/25/91 REVISED 11/09/92 REVISED 11/12/93 REVISED 11/07/94 REVISED 11/1/95 POLICY The types of snow, wind conditions, time of day and time of the year the snow falls will affect the decision on when snow plowing operations will be performed. It has been our general policy to begin plowing snow when there is three and one-half inches or more of accumulation. Plowing may also be scheduled when consecutive smaller snowfalls, within a short time frame, amount to three and one-half inches. Plowing during the parking ban has proven to be the most efficient. CALLOUT PROCEDURE During non-City office business hours, the Police Department notifies the County Central Dispatcher, who in mm alerts the duty person of the conditions. The duty person then notifies the Public Works Superintendent, who, in mm, makes the decision to begin plowing or sanding operations. Should the Superintendent have any questions or concerns, the Superintendent shall confer with the Public Works Director. The Public Works Superintendent has prearranged a schedule of assignments for personnel and equipment. On evenings and weekends the employees are called out based on department, overtime priority and availability. PRIORITIES The following general priorities shall be observed when removing snow. Some priorities are performed simultaneously depending on conditions and existing situations. Priority #1 - Plow streets, alleys, cul-de-sacs, dead ends, Fire and Police Department ramps and accesses, pump and lift station accesses. Priority #2 - Municipal building parking lots and sidewalks, pedestrian bridges, walkways we clear along 40th Avenue and 49th Avenue (see drawing #1). Priority #3 - Wargo Park sidewalk, Jefferson median, industrial and school hydrants. Priority #4 - Sidewalks on streets near parks, clear intersections for visibility, walkways through parks, skating and hockey finks, bus stops needing clearing for handicap accessibility and the Municipal Service Center walkways and stairways. Priority #5 - Priority #6 - Hauling snow when necessary. etc.) Residential hydrants. (Business District, parking lots, widening streets, -2- INITIAL PLOWI2qG EMERGENCY When we know we are going to plow snow, the following assigned schedules are put into effect: A. Assignments by department The Sign Department personnel shall hand shovel the pedestrian bridges and spread deicer. The Engineering Department Techs shall remove snow and deice the walks around the Municipal Service building, parking lots and assist the Sign Department in the removal of snow from the pedestrian bridges. 3. The Park Department shall remove snow according to the following priorities: a. Furnish personnel as necessary for street plowing operations. b. Remove snow from sidewalks around Murzyn Hall (includes the rear of the building), and sidewalks along Mill Street in front of city parking lots. c. Clear snow on all City Hall-JPM sidewalks and deice when snow or ice conditions of less than three inches. For snow conditions of three inches or more the Fire Department shall initially clear all doorways, stairs, the bus shelter, and open the walks around the hall. If there is only one person in the Fire Department, they will contact Public Works who will supply one person to help them. After all other work is accomplished, Public Works shall finish widening the walkways. In most instances, Public Works will clear the City Hall sidewalks when clearing the City Hall parking lots. In addition, the broom vehicle shall clear as much of the walkway in front of the Police Station as possible while in the area early on. d. The Police garage entrance is also maintained by Public Works during plowing and sanding operations. e. Remove snow from sidewalk - 40th and University SW comer. f. Remove snow from sidewalk - 5th St., 47th to 48th Ave. g. Remove snow from sidewalk - 37th Ave. from Central Ave., east to alley. h. Remove snow from all hockey rinks and free skating areas. JPM Maintenance personnel are responsible for clearing snow from sidewalks and entrances on weekends, holidays and evenings. If conditions warrant, they may call the duty person for assistance. 4. The Sewer and Water Department shall remove snow according to the following priorities: ao Furnish personnel as necessary for street plowing operations. Plow entrances and areas around tower site, pump houses, and lift stations. Clean sidewalks and entrances at the Library before it opens. If necessary in the afternoon, the sidewalk snow removal will be done by personnel employed by the Library under the School Work Program, if available. Personnel can then assist others who are hand shoveling other areas. (The weekend duty person will be responsible for clearing the sidewalks on Saturday mornings before the Library opens (currently 10 A.M.) -3- Personnel shall assist the Fire Department in digging out hydrants as they become available. Certain hydrants have been designated as critical and will be witnessed by flag extensions. 5. The Street Department shall do as follows: a. Assign personnel as necessary for street plowing and sanding operations. b. Remove snow from main thoroughfares and apply sand. c. Remove snow from residential streets and alleys and apply sand. d. Remove snow from municipal parking lots. e. Clean up alley openings, intersections and the deposits of snow left by snowbirds. Follow up on complaints from the public and others. Any personnel that become available will be assigned to help others wherever needed. They may have to widen streets again the next day. Drivable Equipment Used in Snow Emergencies: Heavy #7 g9 #14 #104 #167 Equipment Caterpillar front end loader with plow (two stage snow blower - used for snow removal) Case front end loader with plow Caterpillar motor grader with plow JCB backhoe loader Ford backhoe loader Dump #19 ~21 W22 ~tr24 #45 #7O #18 #200 #218 Tmcks 33,000 G.V.W. 27,500 G.V.W. 27,500 G.V.W. 27,500 G.V.W. 33,000 G.V.W. 54,000G.V.W. GMC dump truck with front plow, underbody plow and sander Ford dump truck with front plow and sander Ford dump truck with sander (alley V plow) dump truck with front plow and sander Ford dump truck with front plow, underbody plow and sander Ford Tandem dump truck with reversible front plow, underbody plow, wing plow and sander. 1 ton Ford dump truck with front plow 1 ton Ford dump truck with front plow 1 ton Ford dump truck with front plow Pickups #125 4 x 4 3/4 ton Chev pickup with plow (designated for Police use until plOwing begins) #136 4 x 4 3/4 ton GMC pickup with plow g207 4 x 4 1/2 ton Chev pickup with plow - (designate for park use) Misc. Equipment #217 Melroe Bobcat (with snow bucket attachment) #234 MT Trackless (with snow blower attachment) and plow 4 Street Plowing Routes Attached are maps of main thoroughfares, quadrants, dead-end alleys and cul-de-sacs, thru alleys, parking lots and snow removal areas. 1. Main thoroughfares - Tandem dump truck and front end loader 2. Quadrants 1, 2, 3 and 4 - dump trucks 3. Thru-alleys - ~v22 dump truck with V plow 4. Dead-end alleys and cul-de-sacs - Pickups and 1 ton dump trucks 5. Parking lots - front end loader and backhoe JCB #104 When a starting time is determined, the following procedures are followed: Main Thorouahfares The plows leave the City garage and plow 37th, from Central to Stinson, every other year, and, proceed to plow 39th Avenue from University to Central Avenue. They then proceed to 40th Avenue and plow to Main Street down to 37th Avenue, back up Main Street to 40th Avenue, then east to Stinson Boulevard. They then turn north on 40th and Stinson and follow Stinson up to 43rd and Benjamin, up Benjamin to 45th Avenue, up Chatham Road to Fairway Dr. and then they return to 40th and Stinson, then move west on 40th to Jefferson. They then proceed North on Jefferson to 44th Avenue West to Main Street. They plow east on 44th to Reservoir Boulevard to 37th and Central, back up Reservoir Boulevard, around Keyes Park to 46th, down 46th to Fillmore, North on Fillmore to 49th, and return to 44th and Reservoir, turning east on 44th Avenue to Arthur, down Arthur to 39th Avenue and Hart Boulevard, down Hart Boulevard to 37th and then return on the same route to 44th and Arthur. They then go up Arthur to 45th Avenue, east on 45th to Stinson, down Stinson to Silver Lake Beach, back up Stinson to 45th and back 45th to 44th and Reservoir Boulevard, then down 44th Avenue to Jefferson (starting point). They then move to 45th, doing 45th from University to McLeod, McLeod to Reservoir Blvd., and then back to the starting point. They then proceed North on Jefferson to 49th Avenue. They then go to 49th Avenue and plow from University up to Stinson, down Stinson to 45th and then back 49th Avenue to the starting point. They then move North on Jefferson to 51st and plow 51st Avenue from Central to University. From 52nd Avenue they start working their way south on all avenues. They then assist some other areas if needed. Quadrants Four dump truck plows - each operator is assigned to a specific quadrant. Quadrant #1. This area is from 37th Avenue to 45th Avenue from Main Street to Central Avenue. In this quadrant we have two main arterials we open up first. They are the University Avenue Service Road and Jefferson Street. The operator in this area will plow Jefferson and the Service Road before plowing any other streets or avenues. When these two streets have been plowed, the operator will start plowing on 37th Avenue and Van Buren Street going north and working in a westerly direction. Usually when the operator reaches University Avenue, one of the other plows from a different quadrant is finished and will help to finish the area west of University Avenue. Alternate starting points may be used each time. Note: We share the responsibility of plowing 37th Avenue from Stinson Boulevard to Main Street with the City of Minneapolis. 37th Ave. is divided into two segments - (1) Main St. to Central Ave. and (2) Central Ave. to Stinson Blvd. Per agreement, we alternate segments each -5- year. The agreement period is October 1st to October 1st. For 1995-96 Columbia Heights maintains Main St. to Central Ave. Quadrant 4/2. This area includes University Avenue to Central from 45th Avenue to 53rd Avenue exclusive of the City of Hilltop. Again, this quadrant has two main arterials to be plowed first, that being Jefferson Street and the University Avenue Service Road. The operator in this quadrant will start on the west end one time and the east end another time in order to equalize the complaint of always being plowed last. Again, when the operator has finished or another operator has finished plowing their own area, they will combine to finish whatever area is not completed. Alternate starting points may be used each time. Quadrant #3. This area includes 37th Avenue to 45th Avenue between Central Avenue and Stinson Blvd. In this area the plow starts plowing Tyler Street from 37th North and then works avenues from 37th to 44th. Then streets easterly to Stinson Boulevard. When this has been accomplished, the plow will work the streets between Central Avenue and Reservoir Boulevard. Alternate starting points may be used each time. Note: We share the responsibility of plowing 37th Avenue from Stinson Boulevard to Main Street with the City of Minneapolis. 37th Ave. is divided into two segments - (1) Main St. to Central Ave. and (2) Central Ave. to Stinson Blvd. Per agreement, we alternate segments each year. The agreement period is October 1st to October 1st. For 1995-96 Columbia Heights maintains Main St. to Central Ave. Quadrant #4: This area includes 45th to 51-1/2 Avenues from Central to Stinson. We will either plow Mathaire Addition or Sheffield Addition, depending on the time of day and the number of cars that could be in the Sheffield Addition. Whichever way, we will pick up the Hilltop Addition and the Innsbruck Addition. Alternate starting points may be used each time. Thru-Alleys The alley "V" plow is pushed by a dump truck. This plow usually starts on the west side of town being California Street to University Avenue, 37th to 45th Avenue and works its way east. Alternate starting points may be used each time. Equipment problems may require the use of 4-wheel drive vehicles to clear alleys, as last resort. Dead-end alleys and cul-de-sacs The 4-wheel drive vehicle operators each receive a map showing all the cul-de-sacs, dead end alleys, and hard-to-get at places. When each operator has their own designated areas finished, they will check with the other operators and will help each other finish plowing where needed. They may assist the "V" plow in finishing his alley routes if assigned by the Superintendent. Parking lots The actual plow route for #9 front end loader and #104 backhoe with plow is as follows: 2. 3. 4. M.S.C. Area (includes SACA driveway) Administration Building, Police & Fire lots JPM lot on Mill Street Library -6- o Van Buren lot south of 40th #3 Liquor JPM rear lot, then wherever needed, (i.e., other lots, intersections, priority mainly depends upon the amount of snowfall. drifted areas, etc.), SNOW REMOVAL Certain actions and areas were designated by the City Council on January 11, 1982, and amended from time to time, for services. These services are shown on the attached drawing #1. They specifically point out services other than normal street plowing and sanding that the City will perform. When accumulated piles of snow in the business areas, around schools, churches and public buildings indicate hazardous conditions, the Street Dept. begins loading and hauling to storage areas. Snow is to be hauled for storage to 1) Huset Park East Quincy parking lot, 2) Huset Park East Jefferson lot, and 3) Silver Lake Beach parking lot. Snow Removal at Library A. Parking Lot The Library parking lot will be cleared in accordance with the priorities established in this policy. the lot will be cleared in conjunction with the other municipal lots after snow removal has been completed on the streets, Police and Fire areas and the pump and lift station accesses. B. Sidewalks During the work week, Sewer & Water Department will remove snow from the sidewalks and entrances to the Library before the Library opens whenever possible. If necessary in the afternoon, the sidewalk snow removal will be done by personnel employed by the Library under the School Work Program if available. The weekend duty person will be responsible for cleating snow from the sidewalks and entrances before opening of the Library on Saturday mornings. Library personnel are responsible for snow clearing on Saturdays after opening and, if conditions warrant, may call out the weekend duty person for assistance. In most cases, the School Work Program employee will be responsible for clearing snow from the stairwells. ICE CONTROL When there is any accumulation of snow or ice, it normally is necessary to sand streets. This function begins when reports from the police indicate that slippery conditions exist. On weekends and evenings the duty person is called by the Police or County Central Dispatcher. The duty person organizes the sanding operation based on the Superintendent's standing instructions. Sand and salt is ordered and mixed in controlled quantities as we use it to avoid excessive surplus stored through the balance of the year. The quality of the material is affected by long storage. Usually 250 tons of sand and 50 ton of salt are mixed at a time (5 to 1 ratio). Busy intersections, hills, emergency routes are given priorities. Police reports of slippery conditions are also considered. -7- Salt sand will be furnished for residents in the designated area behind the Municipal Service Center outside the Recycling Center. Sand bah'els are located at 15 locations throughout the City. They are put in place the first week of November and removed by the 15th of April. As we approach the end of the winter season, the Public Works Department concentrates on exposing catch basins in critical areas where early runoff may cause serious damage. Storm drains are inspected for freezing. Some steam thawing and chemical treatment may be necessary. PLOWING/SANDING INFORMATION 1. 3 1/2" ACCUMULATION REQUIRED BEFORE EMERGENCY CALL-OUT 2. FIRST PRIORITY - MAIN DRAGS, ARTERIALS, AND RESIDENTIAL AREAS 3. ALLEYS PLOWED RIGHT AWAY: "THRU-ALLEYS" PLOWED WITH "V" PLOW DEAD END ALLEYS PLOWED WITH PICK-UPS 1 SANDER OUT DURING FULL PLOW OPERATION - OTHER SANDERS OUT AS PLOW OPERATORS FINISH EMERGENCY SANDING - 5 SANDERS OUT - 4 ON STREETS, 1 IN ALLEYS 5. 53RD AVENUE: FRIDLEY PLOWS - WE SAND 4. STINSON BLVD.: ST ANTHONY PLOWS - WE SAND 5. 37TH AVENUE MAINTENANCE: MAIN STREET TO CENTRAL AVENUE (1995-96) COLUMBIA HEIGHTS STINSON BLVD. TO CENTRAL AVENUE (1995-96) MINNE~OLIS (SEGMENTS ALTERNATE EACH YEAR) •,.•• . '\'", ••.. . •. · .. · MTC BUS ROUTES - • 'i ,1993 ·-rnn,-[]-�1�-i�-�,-· !-... -.. 1--CITY-Of ffl-lOLEY- 1 ___ ____, � CITY .OF ,.r:1rn1" II I·[!<'-·:: }ilU J------i----1-r�,-----L 1 �:EL.��,.e./: . mmmi: 11·�Jrf�'-�r1.?J!:·y�(,/.kl1-,1i.J·lf(i7E::j., • AN OK A COUNTY ' MONN II ll I I I I I I 11 11 11111111 "''"' _, : I 1=1 ,L;;,:.:,:;Yl �\J. 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CITY OF COLUMB A ANOIKA COUNTY , MINN S~AIF t T' 'T' NOTE: CITY OF FRIDLEY HILLTOP CITY OF FRIDLEY AVE: CITY =~ *~ OF CITY OF NEW BRIGHTON MINNEAPOLIS ( w^~ ~ ) Cl TY OF ST. ANTHONY MINNEAPOLIS {I CITY COUNCIL LETTER Meeting of: November 13, 1995 AGENDA SECTION: ITEMS FOR ORIGINATING CITY CONSIDERATION - OTHER BUSINESS DEPARTMENT: MANAGER'S NO: 7 CITY MANAGER'S APPROVAL PARATRANSIT SERVICE BY: LINDA L. MAGEE/~t3" B :~7- ' ITEM:No: ~'~1996 DATE: 11-9-95t._.e~ t~,. ~ATE:'7~.~ ~ On September 27, 1995, bid specifications for the Shared Ride Para-Transit system were sent to five cab companies. The notice for bids was published in the Columbia Heights-FOCUS Newspaper the week of October 2, 1995. The bid opening was held Monday, October 30, 1995 at 2:00 P.M. No bids were received. As a result of discussions at the October 30, 1995, Work Session, staff has had several phone conversations with Suburban Taxi to see if they would be interested in trying to negotiate an extension of the contract for a mutually agreeable per passenger rate. Staff was informed on November 2 that Suburban Taxi was not interested in providing the shared ride service anymore. However, since then, staff has heard indirectly that Suburban Taxi may be willing to discuss the possibility of providing the service. After repeated attempts to verify this, staff received a call from Suburban Taxi, and a meeting has been arranged with one of the owners for Tuesday, November 14. Additionally, staff met on November 7, 1995, with Tim Kirchoff, Supervisor of Transit Operations and Planning for Anoka County, and Mark Fuhrmann of the Met Council. As a result of the meeting, staff is recommending that the City Council formally request in writing that the Anoka County Board of Commissioners include the City of Columbia Heights under the Traveler Service area effective January 1, 1996, under the following parameters: 1) Same hours of service as provided to the City of Fridley 2) City of Columbia Heights will request the Met Council to provide the 1996 funding earmarked for Columbia Heights Shared Ride ($48,161.00) to Anoka County. 3) Acceptance of the face value of Shared Ride tickets on the Traveler, with the difference between the ticket and the Traveler being paid in cash by the rider. (This would eventually be phased out, as the City of Columbia Heights would cease selling Shared Ride tickets.) 4) Monies contributed by the City of Columbia Heights for the cost of this service would be on the same basis and level as the cost to other cities within Anoka County. Inclusion in the Traveler service area would be subject to no resolution being reached with Suburban Taxi, for the provision of Shared Ride services for 1996 at a mutually acceptable per passenger rate by Friday, November 17, 1995. RECOMMENDED MOTION: Move to request in writing that the Anoka County Board of Commissioner include the City of Columbia Heights under the Traveler Service area based on the provisions outlined above, subject to no resolution being reached with Suburban Taxi for the provision of Shared Ride Services for 1996 at a mutually acceptable per passenger rate by Friday, November 17, 1995. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: November 13, 1995 AGENDA SECTION: ITEMS FOR ORIGINATING CITY CONSIDERATION - OTHER BUSINESS DEPARTMENT: MANAGER'S NO: 7 CITY MANAGER'.S APPROVAL ITEM: 1996 PARATRANSIT SERVICE BY: LINDA L. MAGE_E ~fy, BY.~ NO:~'~ DATE: 11-9-95 t~I't~amt On September 27, 1995, bid specifications for the Shared Ride Para-Transit system were sent to five cab companies. The notice for bids was published in the Columbia Heights-FOCUS Newspaper the week of October 2, 1995. The bid opening was held Monday, October 30, 1995 at 2:00 P.M. No bids were received. As a result of discussions at the October 30, 1995, Work Session, staff has had several phone conversations with Suburban Taxi to see if they would be interested in trying to negotiate an extension of the contract for a mutually agreeable per passenger rate. Staff was informed on November 2 that Suburban Taxi was not interested.in providing the shared ride service anymore. However, since then, staff has heard indirectly that Suburban Taxi may be willing to discuss the possibility of providing the service. After repeated attempts to verify this, staff received a call from Suburban Taxi, and a meeting has been arranged with one of the owners for Tuesday, November 14. Additionally, staff met on November 7, 1995, with Tim Kimhoff, Supervisor of Transit Operations and Planning for Anoka County, and Mark Fuhrmann of the Met Council. As a result of the meeting, staff is recommending that the City Council formally request in writing that the Anoka County Board of Commissioners include the City of Columbia Heights under the Traveler Service area effective January 1, 1996, under the following parameters: 1) Same hours of service as provided to the City of Fridley 2) City of Columbia Heights will request the Met Council to provide the 1996 funding earmarked for Columbia Heights Shared Ride ($48,161.00) to Anoka County. 3) Acceptance of the face value of Shared Ride tickets on the Traveler, with the difference between the ticket and the Traveler being paid in cash by the rider. (This would eventually be phased out, as the City of Columbia Heights would cease selling Shared Ride tickets.) 4) Monies contributed by the City of Columbia Heights for the cost of this service would be on the same basis and level as the cost to other cities within Anoka County. Inclusion in the Traveler service area would be subject to no resolution being reached with Suburban Taxi, for the provision of Shared Ride services for 1996 at a mutually acceptable per passenger rate by Friday, November 17, 1995. RECOMMENDED MOTION: Move to request in writing that the Anoka County Board of Commissioner include the City of Columbia Heights under the Traveler Service area based on the provisions outlined above, subject to no resolution being reached with Suburban Taxi for the provision of Shared Ride Services for 1996 at a mutually acceptable per passenger rate by Friday, November 17, 1995. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 11/13/95 AGENDA SECTION: 1 TEES FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO' ,~ 0the r Bus i ness PUBLIC WORKS ITEM: HANDICAP PARKING SPACE ,~ BY: M. Winson BY: NO. ON MILL STREET ,,~, ~,,,. ~~ DATE: 11/7/95 DATE: ,,.. In 1978 one handicap parking space on Mill Street in front of Murzyn Hall was installed. During the reconstruction of Mill Street it seemed more appropriate and safer to install two spaces in the parking lot across from Mill Street. A walk has been provided in the boulevard area from the parking lot to the street. There are four handicap parking spaces in the parking lot on the south side of Murzyn Hall also. Traffic Commission members felt that the two additional spaces in the parking lot across from Mill Street were good but wanted to keep the space on Mill Street also. RECOMMENDED MOTION: Move to retain the handicap parking space on Mill Street in front of Murzyn Hall based on the recommendation of the Traffic Commission. ALTERNATE RECOMMENDED MOTION: Move to eliminate the handicap parking space on Mill Street in front of Murzyn Hall. MAW:jb 95-711 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PATRICK HENTGES, CITY MANAGER NOVEMBER 7, 1995 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF NOVEMBER 13, 1995 1) SHARED RIDE REPORT Attached please find the Shared Ride Report through September, 1995. 2) OPERATIONAL REPORTS Attached please find operational reports from each department outlining activities from the month of October, 1995. 3) LIBRARY DONATIONS Attached please find a list of organizations who have donated monies to the Library during 1995. Staff has forwarded letters of appreciation. 4) BOARD OF INNOVATION, COOPERATION GRANTS The Public Works Director and other departmental staff have reviewed the grant offering documents from the State Board of Government Innovation and Cooperation. Last year, the City was unsuccessful with its application for a combined sand/salt storage facility with Fridley. This year, we are looking at the possibility of a satellite Social Services/Corrections Intervention office in the Fridley/Columbia Heights area. In addition, Data Privacy Practices "severely limit the amount of information that School Guidance Counselors, Police Officers, Correction Officers, and Social Service Workers can share. The proposed grant would fund start-up costs for a satellite team of county social/correction officers in the Columbia Heights/Fridley area. This staff would work closely with local school district and the city organizations. Additionally, the grant will request an experimental waiver of rules that prohibit the sharing of information. The grant application is submitted through the Southern Anoka County Community Consortium (SACCC). 5) POLICE RETIREMENT Long time Police Sergeant, Bob Jendro, has announced his retirement effective February, 1996. Additionally, we also have a separation in the Community Service Officer position within the Police Department, as CSO Joe Sturdevant has been offered full time employment with the City of Circle Pines as a Police Officer. 6) HUMAN SERVICES BOARD UPDATE Over the past few months, the Human Services Board has expressed concern on a number of issues including minority hiring, human rights board designation, diversity training, and CDBG F~mding awards to social service providers. First, as you recall, the Human Services Commission previously offered to organize diversity training for city officials. I have budgeted this item for the 1996 budget, and have formally requested their assistance in organizing and presenting the training sessions in the winter of 1996. Second, the Commission has requested that its official name be redesignated as Human Rights Commission. As per the City Council, I have requested that the State of Minnesota Human Rights Commission advise the City as to necessary training that each local commission member should have to uphold this designation. If the commission were to actively involve itself on human fights disputes, logic would require that each board member uphold a certain level of mediation/dispute resolution skills and formal human rights training. Third, the commission has publicly expressed concern with the lack of full time minority City employees (the City does have part-time/seasonal minorities) despite the fact that they feel that our current hiring practices are well organized and "by the book". The recent NorthEaster editorial and comments from the Human Services Commission have prompted inquiries from past applicants who felt that they met minimum requirements, but did not receive jobs. To recap our hiring procedures, jobs are extensively posted, advertised, and in some cases forwarded to minority agencies for posting. The City typically receives anywhere from 50 to 150 applicants for the entry level jobs that do not require professional credentials. The actual minority or female pool of applicants in many cases is very low, despite the fact that these jobs are widely advertised or forwarded to minority agencies. City officials review the applications without knowledge of minority status and provide points for each minimum requirement and/or desired skill. Accordingly, the top applicants are those that receive the first, second, and sometimes third interviews. The top candidates are offered jobs based upon successful criminal history and/driving record status if appropriate, successful physical and drug/alcohol screening, and in some cases, psychological testing for Police Officers. We have offered the opportunity to the Human Services Commission to take job postings and solicit minority candidate applicants. This could improve the City's pool of actual qualified candidates. I would like to note the City has been a leader in hiring females for traditionally male jobs, such as Firefighter, Public Works maintenance worker, or Engineering, but have lost some of these employees to other larger municipalities who have higher pay rates. Fourth, as the City Council and Commission discussed in the past, the public service portion of CDBG funding has been limited to SACA, Alexander House, ACCAP's Senior Outreach Program, and the Hot Meals for Shut-Ins. The fact that the HUD funding has not grown dramatically over the years, and that much of the funding is reserved for the City's housing needs, the City has essentially limited the funding to the needs of the four organizations. Thus, the City Council's only alternative would be to either cut back on the funding to all or some of the four organizations, or alternatively cut back on the level of the funding reserved from housing improvement activities. Lastly, I suggest that the City Council appoint a task force of council members, residents, minority participation, and Human Service members to examine the issue of minority hiring and also determine the role of the commission. 7) NORTH METRO MAYOR SUMMIT--MAYOR JOY ROBB'S REMARKS Attached please find the text of Robbinsdale Mayor Joy Robb's remarks regarding housing and tax base related issues in the metropolitan area. This speech, which was also televised on local cable access, is one of the most comprehensive snapshots of the problems that exist in the metropolitan area, and particularly in the North Metro Suburb cities. I think that the FOCUS and NorthEaster would do the readers a great service by publishing an article along the lines of Mayor Robb's remarks. It could be of great assistance in providing Columbia Heights' residents insight to these critical housing and tax base issues. I urge the councilmembers to closely examine the remarks. 8) INTERGOVERNMENTAL CORRESPONDENCE Attached please find correspondence and information from other agencies: 1) 2) 3) Anoka County Commissioner Kordiak - Rice Creek Watershed District Appointment Southern Anoka County Community Consortium - October 3, 1995, Minutes Met Council - 1995 Sewer Flow Calculations Through September. 9) CITY ANNIVERSARY/HEIGHTS PRIDE Bruce Magnuson, who co-chaired last year's Height's Pride efforts would like to arrange an organizing meeting for the 1996 Heights Pride Program. There are some who would like to conduct the Heights Pride effort the week before Jamboree. Nevertheless, Bruce is representing the Chamber and the Lion's would like to have a school district official and a city official serve on the committee for Heights Pride. It has been suggested that a city councilmember, school board member, and Chamber board member take a leadership role in co-chairing the 1996 Heights Pride Program. Please advise me as to your interest in serving. City of Columbia Heights Recreation Department TO: FROM: RE: DATE: Patrick Hentges, City Manager Randy Quale, Recreation Director /~ Operational Report, October 1 - 31, 1995 November 1, 1995 Ao Administration Nancy French (Park/Recreation Clerk Typist II retired on October 2, 1995. The Park and Recreation Commission presented Nancy a framed recognition/appreciation letter. I auended the National Recreation and Park Association's national congress in San Antonio, Texas from October 4 through 8, 1995. Work continues on the Values 1st program (I am currently serving as co-chair of the youth sub-committee). I attended a general planning meeting on October 10. Plans are underway for several exciting programs to be held in the next few months. 4. I met with representatives of 1SD #13 on October 12 to discuss facility scheduling issues. 5. The Community Garden closed for the season on October 15. Work continues on the Park and Recreation needs assessment and opinion survey. The survey is tentatively scheduled to be mailed to the residents the week of November 20. Final revisions to the John P. Murzyn Hall management plan are being worked out and should be presented to the Park and Recreation at their November meeting. A revised scholarship policy (requiring applicants to pay 25% of the registration/program fee) will be implemented effective January 1, 1996. Received approval from City Council at their October 23, 1995 meeting to hire a second Recreation Program Coordinator. Applications for this position will be accepted through November 14, 1995. Recreation Youth football and soccer programs for children ages five to seven ended this month with twenty-five participants. Page - 2 Recreation Operational Report - October 1 - 31, 1995 2. The six youth soccer teams completed their season with seventy players participating. 3. Traveling Basketball began with nine teams participating in metro area traveling leagues. The Columbia Heights/ISD 4/13 Basketball Association held an informational meeting for the parents of all fall season players. 5. Girls Junior Hylander basketball season began with thirty-five girls on four teams. Fall cheerleading season was completed with a banquet at Murzyn Hall. Twenty-five girls cheered at youth football and soccer games. Football regular season ended with two of the six teams slated to play for their division championship at the Metrodome on 7 November.. o Seventy people attended a performance of Romeo & Juliet at John P. Murzyn Hall on October 22. Over 300 people attended the 4th annual Halloween Party which was held on October 29 at John P. Murzyn Hall. C. Seniors A video was done on our boccie ball group, bridge club, and the hiking club and is showing on cable television. The video was also presented to the seniors on October 6, which they enjoyed very much. ° 47 seniors participated in a four day trip to Minot, North Dakota for the Norsk Hostfest on October 11 - 14. 3. 20 seniors are participating in an 8 session line dancing class on Tuesday mornings. 44 seniors participated in a trip to Warrens, Wisconsin and the cranberry bogs on October 18. 5. 35 seniors participated in a Defensive Driving Class on October 19. 6. A seminar on Money Management was held on October 26 with 25 seniors participating. 7. 22 seniors enjoyed a luncheon buffet at the Dragon House on October 27. o The senior coordinator and 5 seniors arranged for and served refreshments for the Youth Halloween Party on Sunday, October 29. Page - 3 Recreation Operational Report- October 1 - 31, 1995 130 seniors participated in an Oktobeffest on October 31. Gary Kent played the accordion and a luncheon was served. D. John P. Murzyn Hall In 1995, thirty-four (34) out of fifty-two (52) Fridays and forty-four (44) out of fifty-two (52) Saturdays are/were booked. In 1996, fourteen (14) out of fitly-two (52) Fridays and forty-seven (47) out of fifty-two (52) Saturdays are booked. 2. All discolored/stained ceiling tiles were repainted or replaced. A new facility schedule (with expanded rental set up and lessee information) was implemented. A facility directory with a dry erase board (which is used to list the daily room use schedule) have been installed inside the main Mill Street and rear parking lot entrances. RQ/3m Admin: Op-Rpt. Oct COLUMBIA HEIGHTS PUBLIC LIBRARY II. CITY OF COLUMBIA HEIGHTS TO: FROM: Patrick Hentges, City Manager M. Rebecca Loader, Library Director SUBJECT: October operational report DATE: November 2, 1995 III. Significant Accomplishments A. The Friends met on 10/2 with nine members present. B. Senior Citizen Time on 10/11 drew 13 people. C. The Library Board met with the City Council to review the 1996 proposed library budget on 10/3. D. Twenty-two sessions of storytime drew 347 participants in the month of October. E. Meredith Cable and the History Channel presented the library with five video programs for the collection on 10/19. Barbara Miller accepted on behalf of the Library Board. F. The library participated in the annual attendance survey required by the State during the week of 10/16-10/21. The Friends assisted with the gate count on most of the days. An annual attendance figure of 123,760 is projected for 1995, which is up from 110,650 in 1994. Departmental Goals A. Kelly and Jeanine attended a class on DOS taught by the City on 10/4 and 10/5. B. The sprinkler system was tested on 10/4. C. The character generator was repaired on 10/6. D. Jeanine participated in a cable shoot on 10/9. E. Jeanine and Becky partipated in a meeting on housing in Columbia Heights on 10/13. F. Marsha and Becky had a meeting with Sister Clarinda, Principal of Immaculate Conception School, on 10/27 to discuss most effective ways for cooperation between the library and the school. G. Marsha attended a meeting on Summer Reading Club for 1996 on 10/26. Issues and Problems none SEPTEMBER Circulation 1994 1995 LIBGIS 1994 1995 Adult 6129 5439 Reference 1897 2296 Juvenile 5473 4388 Dir. A 193 179 11602 9827 Dir. B 55 37 25 work days Work days 25 25 IPRINTEDWITH ]SOYINK. recycled paper CITY OF COLUMBIA HEIGHTS 590 40th Aven,ae N. E. Columbia Heights, MN 55421-3878 (6'12) 782-2800 DATE: TO: FROM: RE: November 1, 1995 Pat Hentges, City Manager ,~i'~ Donald R. Schneider, Community Development Director MONTHLY REPORT ON COMMUNITY DEVELOPMENT DEPARTMENT ACTIVITIES FOR OCTOBER BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS: The monthly "Protective Inspections, Building Permits" report is attached as Exhibit "A". Reports on grant activities are included below. PARKVIEW VILLA HOUSING COMPLEX (PVHC): The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". HOUSING REHABILITATION; There are 10 families on the very low income preference waiting list and 17 families on the non-preference waiting list for CDBG Deferred Loan/Grant Program. FY1995 CDBG/HOME rehabilitation program funds, which are expected to be available now, should be adequate to complete 6 to 7 rehab projects. Scott McKinney is currently working on 2 deferred loans (grants) through the Minnesota Housing Finance Agency (MHFA) Deferred Loan Program for the next funding phase. Scott will be attending additional training October 18 in regard to originating MHFA Fix-Up Fund loans. CITY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)/HOME PROGRAM: Contracts for the FY 1995 Public Service activities (ACCAP Senior Outreach, Hot Meals For Shut-Ins, and SACA) have signed and sent to Anoka County. The contract between the City and Anoka County has been signed and returned to Anoka County. We are not in the process of implementing the 1995 Public Service Neighborhood Revitalization and housing rehabilitation projects. MULTI-USE REDEVELOPMENT PLAN (MURP) PROJECT: Barnick Development - Renovations and new construction started and is now well underway at 500 38th Avenue N.E. "SERVICE IS OUR BUSINESS" EQLAL OPPORTLIIqlTY EM~SLOYER HRAMONTHLY REPORT NOVEMBER 1, 1995 PAGE 2 RENTAL ASSISTANCE PROGRAM: ao Under the Section 8 Rental Assistance Program, we through the Metro HRA, assisted 146 very low income families with rental of decent, safe, and sanitary dwelling units in Columbia Heights and Hilltop through Certificates (110 families) and Vouchers (36 families). Reports for September and October assistance should be corrected to read as follows for both months: 143 total (108 certificates, 35 vouchers). Be Twelve (12) Metro HRA families have been trans- ferred from Metro HRA to the Columbia Heights program. More are expected to transfer in the next months, generally as they approach their annual renewal under Metro HRA. Ce We expect a reply from HUD any day regarding the local preference and our waiting list. Do Staff members Scott McKinney and Jennifer Stoopes- Mokamba continue to confer with Metro HRA staff on implementation of the new "Conforming Rules", designed to standardize the Section 8 application and other process across the metro area. OTHER: ae MHFA Minnesota City Participation Proqram (MCPP) First Time Home-buyer Proqram: Available as of July 26, this program offers 30 year fixed rate loans at 6.5% per annum (Annual Percentage Rate of 7.423%) with only 1.5 points to the seller. All of the $392,987 of MCPP allocation for Columbia Heights is committed to loans. Additional funds are expected to be available November 27 if other communities do use their allocations. B. Sheffield Neiqhborhood Redevelopment: A status report is attached as Appendix "C". Ce Four-Plex at 4607 Tyler Street: Renovation work is well underway by William Mattson Construction. The renovation work is expected to be completed during the next two months. D. Sale of City/HRA Owned Lots: (i) 4450 Buchanan: As of October 2 the lot at 4450 Buchanan was transferred to Michael Klukas under the terms of the redevelopment Agreement with him. He is to start building a house on the site within two years. HRA MONTHLY REPORT NOVEMBER 1, 1995 PAGE 3 (2) 4204 6th Street N.E.: On October 23, the City Council gave its final approval to an Ordinance approving the sale of the lot at 4204 6th Street to Mr. & Mrs. Douglas Beers of 4208 6th Street for $10,000. The Beers will be using the lot as yard area for their home. Eo Application for MHFA Proqrams: Pending final action by MHFA are the following grant/loan appli- cations: (1) Affordable Rental Investment Fund - Purchase/renovation of two duplexes in 4600 block of Pierce St. NE. (east side). After renovation, City would rent units to lower income families ($180,000). (2) Housing Trust Fund - Downpayment Assis- tance for lower income families to purchase homes in Columbia Heights. ($100,000 for assisting 20 families at $5,000 each). (3) Publicly Owned Neighborhood Land Trust Program - Purchase and removal of 3 dete- riorating vacant (or from owner/occupants who sign relocation waivers) duplex and single family buildings on 4500 block of Fillmore and Taylor. Lots would be leased to low and moderate income families for construction of new single family homes ($195,000). Medtronic Development: Staff continues working with the City Manager and Medtronic personnel on a possible expansion development at the Medtronic site at 800 53rd Avenue NE. An application for $500,000 loan/grant from the State Department of Trade and Economic Development (DTED) was proposed and submitted. DTED has given conditional approval to the City for a grant of $250,000 for public improvements related to the planned expansion and a loan of $250,000 for the City to lend the Medtronic at a low interest rate of the $250,000 loan pay- back, $100,000 becomes a grant to the City and the other $150,000 is paid back to DTED. Please call us 784-2855 if you have any questions in regard to the above. Enclosure cc: HRA Comm./ Mayor & City Council/City Mgr/City Eng./Bid. Insp./ City Finance Dir./City Attorney/P&Z Comm./BRLF Committee Holmes & Graven (Steve Bubul/Bob Long) Jim Bettendorf, PVHC FOCUS/Northeaster News Northeast State Bank (Mike Collins); Norwest Bank (Greg Quade); First Banks (Jim Passeri/Rod Hill) City of Columbia Heiqhts, Mn. 782-2817 55421 PROTECTIVE INSPECTIONS, BUILDING PERMITS MONTHLY REPORT TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED 1. Single Family Dwellings 2. Duplexes/Double Bungalow 3. Multiple Dwellings 4. Resldentlal Additions 5. Residential Repair/Major. 6. Residential New Garages 7. New Commercial/Inst. Const;' 8. New industrial Construction 9. Comm/Inst./Ind. Addns; 10. Comm./Inst./Ind. Repair/Maint. Il. Signs -Permanent 12. Sprinklers 13. Demolitions 14. Retaining Walls 15. Fences 16. Others Permits with two or more classes TOTAL Heating Permits Plumbing Permits Sewer Permits Water Permits TOTAL OCTOBER OCTOBER THIS YEAR LAST YEAR 1995 1994 TO 'DATE TO DATE 0 0 12 . 5 -0 0 0 O o 0 o o ,, ~ Z 48, , ~o tq 37 Z7] 268 4 5 13 25 o/o o/o 2/O .1/0 1 0 1 n/n/n o/o/o 11/1/1 31010 2~0/2 18/4/~ 73/~I~ 2 o 16 15 0 2 13 l0 o 5 ~5 25 0 0 6 4 i ~ 45 49 }3~ 3 67 44 0 -3 -4 -15 64 I 58 553 493 22 1 21 165 158 20 t 12 166 i96. - 1 ~ 17 6 - 6 ~ 74 33 49 41 422 293 B. ESTIMATED VALUATIONS OF PERMITS ISSUED 1. Single Family Dwellings 2. Duplexes/Dbl.Bungalow, NEW 3. New Multiple Dwellings 4. Residential Additions 5. Residential Maint./Repair 6. Residential New Garages TOTAL RESIDENTIAL 7. New Commercial/Inst. Const. 8. New Industrial Construction 9. Comm./lost/Ind. Additions 10. Comm./lost/Ind. Maint./Repairs TOTAL COMM./INST./IND. 11. Signs - Permanent 12. Sprinklers 13. Retaining Walls 14. Demolitions 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS 26,519) oTT-..= i ,274,060 I ' h~7_'z 'Rqq- 0f' ol .... 0) , ',ot . o 1,0~8i 49~,435 ! 273.1~1 130,989) 857,261 ) ],020~345 156~017 ,, 32,4421 214,978 87,500 0 7,0001 104,500 6ooi 27,000 27,600 347,078 5o.os6! 182,133 0 0 1)2,912 266,872 ' 27.949' 244,865i 0 o 254,190 464,2721. 2,755,688 2,034,227 928.000' ' u53,o00 ~7.~0o o ZB~,o2g{ o 2q7,gg7I 511.212 1,505,812 1,364,212 38,800! 27,677 11,846t 265.,830 131100 127~00 12~,172 60,951 0 0 224,993 4,486,493 17.238 384,196 3,782,635 APPENDIX "A" OCTOBER 31, 1995 TO: FROM: SUBJECT: w'DONALD SCHNEIDER, EXECUTIVE DIRECTOR; HRA SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; HRA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST VIEW JIM BETTENDORF, PUBLIC HOUSINO MANAGER OCTOBER PARKVlEW VILLA MANAGEMENT REPO PROPERTY ISSUES: Project close out for the Fire Sprinkler project will occur after minor work on the electronic fire monitoring panel, minor repairs to the decorative cover, and final clean up. We are expecting conclusion before January 1996. Staff are working with Access One to plan for completion of the Handicapped upgrade of apartment #104, with completion expected prior to January 1996. OCCUPANCY ISSUES: Parkview North has two vacancies one that will be filled during November, and one that is in the verification stage. We have received notice for two additional move outs as of December 1st. Parkview South is at full occupancy. m m < O < © O Waiting list totals are as follows: PARKVIEW VILLA NORTH PARKVIEW VILLA SOUTH 30 CH Residents 36 CH Residents 51 Non-residents 11 Non-residents Eight rent re-certifications were completed covering both Parkvlew North and South for the month of September. A Center for Geriatric Care ,, Accredited by The Lutheran Church -- Missouri Synod Equal Opportunity Emptoyer APPENDIX "B" Mr. D. Schneider Ms. S. Barnes Commissioners, HRA of Columbia Heights Board of Directors, Crest View -2 October 31, 1995 MISC. Crest View Nurses administered flu shots to 27 Parkview Villa Residents during October. The first inter-generational program with the children of Head Start took place on October 31st. Over forty residents participated. We are hoping to begin a regular partnership with the Head Start Program. The Rededication and Open House hosted about 100 persons from the building, community, and both local & state government. The program honored our twelve remaining original tenants. Ceremonies included speeches regarding Parkview Villa History, the Housing Authority, Crest View, a tree planting, and had building tours, information, refreshments, and entertainment. JB/Jeb SHEFFIELD NEIGHBORHOOD REDEVELOPMENT STATUS REPORT October 30, 1995 TARGET BLOCK - (4600 Pierce and Fillmore N.E.). A. Duplexes Acquired/Removed: B. Single Family Lots Replatted: 20 18 Co New Single Family Houses Built and Occupied: Do New Single Family Houses Under Construction: So Lots in Process of Being Sold and Developed with Single Family Homes: 10 OUTSIDE TARGET BLOCK - (In area bound bV Central Ave. on West, 47th Ave. on North, Johnson Ave. on East, 45th Ave. on South) ao Duplexes Acquired/Removed: (4501/4555 Taylor & 4531 Fillmore) Duplexes Acquired/Renovated for City Ownership/Rental: (4519-21 Taylor*/4642-44 Taylor) * Exterior under renovation at this time. Co Deteriorated Single Family House Acquired/Removed: (4612 Taylor) Duplexes Acquired and in Process of Having Duplex Removed: (4550-52 Fillmore/4549-51 Taylor/ 4535-37 Taylor) New Single Family Houses Built/Occupied: (4531 Fillmore) Lots Sold and Being Developed With Single Family Houses: (4612 Taylor & 4535 Taylor) Go Lots in Process of Being Sold and Developed with Single Family Houses: (4501, 4549 & 4550 Taylor & 4550 Fillmore) Ho Four-Plex Acquired and in Process of Being Renovated: (4607 Tyler St. N.E.) AddLtional Planned Duplex Acquisitions: QUESTIONS: Call Don Schneider - 782-2855 SFRPT APPENDIX "C'~ CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: PATRICK HENTGES CITY MANAGER MARK A. WINSON PUBLIC WORKS DIR1JCTOR/CITY ENGINEER OPERATIONAL REPORT - OCTOBER NOVEMBER 6, 1995 SIGNIFICANT ACCOMPLISHMENTS General Fall tree planting sites were selected. Completed compliance check for removal of brush in alley program. Trimmed trees at 1340 Pierce Terrace. Moved recycling center from the NW corner of the MSC storage yard to the SW corner to prepare for the construction of a cold storage building. Constructed storage shelves in the basement of City Hall for use by the Finance Dept. Removed service door from Police garage and blocked up the opening. Streets Repaired 3 water break areas at 44th Ave. between Central and Tyler. Repaired water break area at 654 40th Ave. Pothole patching City-wide. Overlay of Gauvitte hockey rink and basketball court. Repaired water break area at 1629 Innsbruck Circle. Repaired water break area 39th Ave. Hauled concrete and asphalt rubble to Midwest. Repaired streets in Zone #1. Completed first round of fall street sweeping west of Central. Stockpiled 300 ton of granular borrow. Stockpiled 300 ton of Class #2. Repaired 3 plumber holes. Prepared equipment for winter operations. Operational Report - October .1995 November 6, 1995 Page 2 S&W Installed a new check valve at Station #2. Wargo Court Fountain shut down for the season. LaBelle Fountain shut down for the season. All irrigation systems were shut down for the season. Repaired LaBelle pathway by the basketball court. Completed annual fall check of all five hydrants. Two crew members attended a 3-day school on the use and maintenance of the vactor. Repaired water break at 654 40th Ave. Repaired water break at 1629 Innsbruck Parkway. Repaired water break at 940 44th Ave. Installed a new 6" gate valve at 44th & Central. Replaced a 6" gate valve at 654 40th Ave. Disconnected the sewer and water service at 4549 Taylor. Disconnected the sewer and water service at 4550 Fillmore. Responded to 55 Gopher State One-calls. Installed 5 new water meters. Shut off 43 delinquent accounts. Parks Removed dirt from the flower dome at Huset east. Repaired retaining wall at 40th & Mckinley. Rubberized cement was installed at Mathaire Park and LaBelle Park. Moved chain link fence in MSC yard to provide security while new storage building is under construction. Applied weed and feed in all parks. Trimmed trees in all parks. Repaired pathway lights at Sullivan Park. Replaced backboard and rim at Huset East. Installed new player's benches at McKenna Park. Repaired LaBelle pathway lights. Mowed as needed. Prepared equipment for winter operation. Maintained football and soccer fields. Operational Report- October 1995 November 6, 1995 Page 3 Engineering Continued work on several projects as follows: Building signs Mill Street Silver La~ke Park Pond Modifications Sidewalk and retaining walls at 44th Ave., Tyler Place to Reservoir Blvd. Alley, 37th Ave. to 38th Ave., west of Quincy St. MSC storage yard and utility building MSC window replacement Silver Lake beach survey Tertiary pond elevations Stinson Blvd. and 39th Ave. intersection Project administration Miscellaneous permits, surveys, computer input, drafting and filing MAW:jb 95-706 CITY OF COLUMBIA HEIGHTS DATE: NOVEMBER 6, 1995 TO: FROM: PATRICK HENTGES CITY MANAGER WILLIAM ELRITE (~,'~) ~ '~' '~"~-- FINANCE DIRECTOR RE: OPERATIONAL REPORT OCTOBER 1995 DEPARTMENTAL GOALS: 1996 Budget Process: The 1996 budget process is continuing on schedule. Truth in Taxation notices will be mailed from the County to residents on or about November 8th. Municipal General Election: Preparations have been completed for the November 7th municipal general election. We anticipate another very successful election and voting results should be available starting at approximately 8:30 p.m. ISSUES AND PROBLEMS: In the past the City Manager let the City Council know that we had a complaint from a liquor customer. The customer's name was Ronald Hanson. His complaint was regarding purchasing a $6.99 case of Olympia beer that had one or more damaged cans in it and the case had been taped shut. To resolve this problem the City Manager wrote a very nice letter of apology to Mr. Hanson. The reason I bring this up again is, by coincidence, the Minnesota Liquor Control Commission received an anonymous letter from an individual claiming problems in returning a case of beer to our liquor store, and requested the Liquor Control Commission take action on the situation. The Liquor Control Commission informed us of the letter just to let us know, and also informed us that they would not be doing an investigation on this nor taking any action as they do not get involved in these types of situations. WE:dn 9511072 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: Mayor and City Council Members FROM: O<~Thomas M. Johnson, Chief of Police SUBJECT: Operational Report, October, 1995 DATE: November 6, 1995 Events/Accomplishments mo During the month of October we acknowledged the work of our Police Reserve Officers by taking them and their significant others to the Old Log Theater for dinner and a play. Awards were presented by Sgt. Roddy and Fire Chief Charlie Kewatt. An excellent time was had by all in attendance. A special thanks should go to Mary Dugdale for the coordination of the event. B° The monthly landlord meeting was attended by approximately 20 rental manag- ers/landlords. Some excellent training was put on by HUD representative Jaime Pedraza, who provided answers to their many questions regarding discrimination in renting. C° On October 23, 1995, I was sworn in as the new Chief of Police at the Council meeting. A reception before the Council meeting was well attended by Council members, Civil Service Commission members, City staff, and by my family. Do On October 25, Mary Dugdale and I attended the Chamber of Commerce luncheon, where the guest speaker was St. Paul Police Chief Bill Finney. Chief Finney made an excellent presentation on our need to take a leadership role within our communities. He reminded us that what does not does not take place within our communities ultimately rests with each one of us. Therefore, we should do everything in our power to make sure that we are positive role models, and more importantly, leaders in our communities. I was able to meet several community members at this meeting and was very pleased at the warm reception I received. mo During the evening of October 25, I attended the Anoka County Joint Law Enforce- ment Council meeting, which gave me the opportunity to meet other area chiefs and the County Sheriff. Discussed at the meeting was the transport vehicle currently being tested in the county. This vehicle is used on Thursday, Friday, and Saturday nights and is being expanded on an experimental basis to include transporting detox candidates as well as prisoners. With our distance to the county jail and detox facility, we are hoping that this process is successful and will turn into a permanent, possibly expanded (more days), program. Also discussed at this meeting was the possibility of a county wide incident command vehicle. This vehicle would be used at the site of a critical incident and would have radio communications and a place to set up our incident command base. It sounds very promising; we will keep you updated on this Mayor and City Council Page 2 November 6, 1995 Fo project. Captain Olson attended the Anoka County Chief's meeting for me this past month due to a schedule conflict. Copies of the joint powers agreement for the transport program mentioned above were handed out to each agency involved. Other items discussed at this meeting included new course availability, the county wide night shoot, and the open house for the Sheriff's substation. The open house will be held November 18, noon to 4 P.M. II. III. IV. Projects/Goals I have directed each division, training, and cotnmunity oriented policing to begin developing goals and objectives for 1996. I will have these in place by the end of 1995 and will give you quarterly updates on how we are doing as far as accomplishing them. I am very impressed as to the amount and type of community policing going on in the department. I look forward to expanding on a program that already exceeds that which is being done at most departments. Captain Olson, the sergeants, and each officer deserves to feel proud of the community policing efforts in Columbia Heights and Hilltop. Issues/Problems mo On November 2, 1995, I received the resignation/retirement notice of Sergeant Robert Jendro. Sergeant Jendro has decided to retire as of February 17, 1996. In the short time I have known Sgt. Jendro, I know that he is a vital part of this department and that he will be missed. On November 3, 1995, C. SO Joseph Sturdevant also tendered his resignation effective November 12, 1995. Joe has taken a full time police position with the Circle Pines-Lexington Police Department. We wish him all the best in his new venture. I have forwarded copies of both of these resignations to the Mayor, City Manager, and Assistant to the City Manager. We will be assessing each of these positions in order to make sure they are still required and to make sure they are filled with the best interest of the department and the city in mind. Crime Analysis A. The monthly report is in the process of being put together at the time of this report and will be forthcoming. TMJ:mld 95-333 Columbia Heights Fire Department To: Pat Hentges, City Manager From: Charles Kewatt, Fire Chief Subject: Operation Report Date: November 8, 1995 Operation Report October 1995 A. Significant Accomplishments o Emergency Medical Calls - 136 Fire or Good Intent Calls - 32 Classification of Alarms Still Alarms - 147 Company Alarms - 15 General Alarms - 6 Total Calls for the Month - 168 Number of Total Calls Billed to Hilltop - 7 Training 386 Hours Station-Duty (paid-on-call personnel) 168 Hours Training (all personnel) Structure Fires with Property Loss - 1 Oct 25 . 4458 Reservoir Blvd, #223 .... Apt ...... $1,000 Mutual Aid - 0 B. Status of Department Goals 1. Inspection Department Status Report October 1995 License Inspections 10 Section 8 17 Home Safety Insp 5 Extinguisher Demo 1 Inspection Shifts: 12 Total Oct Inspections: 197 Reinspections 140 Complaints 15 Notice Postings 9 Inspections per Shift: 16.42 Inspections per Hour: 3 3) Issues or Problems 1) Public Education: Annual Fire Department Poster Contest completed in October; winners to be announced. Programs presented to 700 students in Columbia Heights schools in October. CWK:cf 95-235 The following organizations have donated monies to the Children's Department as a result of the donation letter sent by Children's Librarian, Marsha Tubbs, of the Columbia Heights Public Library through 11/06/95. Anonymous $250.00 Arby's 4707 Central Avenue NE Columbia Heights, MN 55421 Scott Held - $50.00 cio Marlene George Franchise Associates, Inc. 5354 Parkdale Drive Suite 100 Minneapolis, MN 55416-1690 Barna, Guzy & Steffen, Ltd. Northtown Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433 Robert Guzy, Jeff Johnson, Heidi Burmis - $25.00 Columbia Heights Athletic Boosters 530 Mill Street Columbia Heights, MN 55421 King Wilson - $250.00 Columbia Heights Lions Club 1633 Innsbruck Circle Columbia Heights, MN 55421 Russ Paulson - $125.00 Dr. Wayne Eck Heights Chiropractic Clinic 4111 Central Avenue NE Suite 105 Columbia Heights, MN 55421 Dr. Wayne Eck - $10.00 First Bank Columbia Heights Office 5250 Central Avenue NE Columbia Heights, MN 55421 James Passeri - $25.00 First Community Credit Union 843 40th Avenue NE Columbia Heights, MN 55421 Karen Lennox - $50.00 Norwest Bank Minnesota, N.A. Columbia Heights Office M.S. 2660 4101 Central Avenue NE Columbia Heights, MN 55421 Gari Moscatelli - $100.00 Target 755 53rd Avenue NE Fridley, MN 55432 Jeff Hadseth - $50.00 Columbia Heights Post No. 230 V.F.W. 4446 Central Avenue NE Columbia Heights, MN 55421 Duane Running - $50.00 The following donation was given to us by Mr. Rick Fanning of the HB Fuller Company in conjunction with their National Outstanding Volunteer Award. HB Fuller Company Monarch Division 3900 Jackson St NE Columbia Heights, MN 55421 Rick Fanning - $100.00 cio HB Fuller Company Corporate Headquarters Attn: Karen P. Muller 2400 Energy Park Drive St. Paul, MN 55108-1591 CITY OF COLUMBIA HEIGHTS Public Works Department TO: PATRICK HENTGES CITY MANAGER MARK A. WINSON ~(~) PUBLIC WORKS DIRECTOR/CITY FROM: SUBJECT: DATE: ENGINEER BOARD OF GOVERNMENT INNOVATION AND COOPERATION NOVEMBER 8, 1995 I attended the workshop on applying for grants from the Board of Government Innovation and Cooperation. As you are aware, the Board solicits project ideas from local governments to develop and implement innovotive or cooperative service delivery systems. This Board awards grants in three areas: Service Budget Management Model Grants (max. grant $50,000) - Development of innovative ways of providing already provided services. Cooperation Planning Grants (max. grant $50,000) - Development of plans in which two more government entities can cooperatively and jointly provide an existing service. Service Sharing Grants (max. grant $100,000) - Assist in the implementation of cooperative and joint delivery of service. The grant is to cover start up costs, not to fund the delivery of services. Last year the Board awarded approximately $2.5 million in grants for a total of 36 projects. Approximately $15 million in requests were received. Columbia Heights submitted a pre- application for a shared salt/sand facility with Fridley. The pre-application finished far down in the standings and a final application was not submitted. For this year's program, there will only be $750,000 available. Additionally, the Legislature has added that the funded project must be unique and it must be proven that the project could not be undertaken without the grant funding. Based on these constraints, I have not been able to come up with a Public Works-related project that would have a chance to qualify. I am forwarding the application materials to Community Development should they have any applicable project. Pre-applications must be received by the Board by 5:00 P.M., November 22, 1995. MAW:jb 95-714 cc: Donald Schneider, Community development Director POLICE DEPARTMENT CITY OF COLUMBIA HEIGHTS Information (612) 782-2840 Investigations 782-2850 Fax Number 782-2842 559 Mill Street Northeast Columbia Heights, MN 55421-3882 November 2, 1995 Mayor Joseph Sturdevant Police Chief Thomas Johnson Members of the Civil Service Commission To Whom It May Concern: On February 16, 1996, I will have 32 years of service with the Columbia Heights Police Department. I am submitting my resignation from the Columbia Heights Police Department as of February 17, 1996. I may decide to resign sooner than February 17, 1996; this has not yet been decided. I will definitely resign no later than February 17, 1996. Respectfully submitted, Robert M. Jend~ Sergeant RMJ:kao EDINBROOK CROSSING TEL:612-424-1174 Oc~ 23"95 9:10 No.O0$ P.02/06 REMARKS - MAYOR JOY ROBB, CITY OF ROBBINSDALE VICE PRESIDENT, NORTH METRO MAYORS ASSOCIATION OCTOBER 18, 1995 NORTH METRO GOVERNMENT SUMMIT My comments will focus on two large areas, housing and tax base related issues. It is impossible to give a detailed presentation on these subjects in the time available. Thus, I will give you key indicators and .some ideas of what our communitit:s need in these areas. HOUSING REMARKS The housing stock that was created during the period after World War II and into thc early 1980's in the Central Cities, lust and second ring subtu-bs, and the Free Standing Orowth Centers can never be duplicated again. Why not? A major reason is the COST OF LAND. It is simply impossible to build new housing for those with incomes of $30,000 or less. A 1981 Metro Council study forecasted that there was plenty of land available for housing. Thc assumption was that land would be u~d for t,-onstruction of housing to satisfy the needs of all income levels. Unlbrtunatcly, a combination of land prices and local development requirements has resulted in housing that only middle or high income groups can afford. The housing is so expensive that nu~ssive amounts of public subsidy funds are needed to bring the costs down to "aflbrdable levels." Older communities, like Robbinsdale and others in the North Metro area l~ce a constant battle to preserve their affordable housing stock, AN IRREPLACEABLE KEGIONAI, RESOURCE. Thc cost of housing rehabilitation averages about $15,000 per home. 70% of all homes in Robbinsdale have been built before 1960, many of which need rehabilitation. These homes belong to lower- income homeowners, and most of the costs would have to be provided by "grants." We currently are able to rehabilitate only 4 to 6 of these homes annually, each of which is done at a cost to the city. Unfortunately, to preserve the quality of life in the community, some housing units must be removed. Removal of obsolete structures costs a city approximately $30,000 per imme, after acquisition, removal and sale of the land. Brooklyn Center has a list ofatx,ut 100 homes that should be removed. They have resources ~ do about 5 to 7 per year. In ~dition to the co.,as of housing r~habilitation and cle.~xanc¢, old~' communities must also respond to life cycle housing needs, including thc provision of housing options for the growing populations of older people. 33% of Robbin~ale's population is over 65 years old, compared to the regional average of 16.g°A. So how are we supposed to keep up with all of this? Because we are a bedroom community our older housing is modest and affordable, and our tax base is low. We have no industrial tax base, and EDINBROOK CROSSING TEL:612-~2~-llT~ O--~t 23'95 9~11 No.O03 P.03/~-~' our largest tax payor is a non-profit health center. Thus, we have very little opportunity to preserve our housing stock from internal resources. Even the combination of the HRA Tax Levy, Community Development Block Grant Funds and whatever else we can add from our local tax dollars is not anywhere near enough. We have used 'FIF for the past 25 years to help tinancc rehabilitation, clearance and some new construction of affordable housing. But the Legislature did not help us with the LGA/HACA penalties on TIF. It is my understanding that these penalties were nminly intended to curtail its use in new growth ~xeas. Most of these newer communities arc still using TIF, however, since they don't receive Io~sl government aids anyway md have nothing to lose. An old cliche seems appropriate -- that is, "the rich get richer while the poor keep getting poorer!" Thc Governor and the Legislature heard imm cities in greater Minnesota that they needed aflbrdable housing to keep and attrsct businesses in their communities. And they responded with positive action. Now, THEY NEED TO HEAR FROM US -- that the only way we van preserve our affordable housing supply for our children and grandchildren is to INVEST in keeping that housing stock decent, safe and affontable -- BEFORE IT'S TOO LATE! WE SPECIFICALLY NEED TOOLS FOR: 2. 3. 4. Housing rehabilitation, Blighted Housing Removal, Elderly Housing Opportunities, and Workable TIF for scattered site housing The communities comprising the North Metro Mayors Association have some 94,000 owner- occupied housing units, or 72.5 percent of its total housing stock. The largest share of these units, 78.3 percent, are in the lower mst range -- below $100,000. Only some 2,700 units, or 2.8 percent are valued between $150,00 and $200,000, and only about 1,000 units, or 1.1 percent, are valued at mor~ than $200,000. Another way of measuring the value of owner-occupied housing is its aflbrdability to lower-income households. According to IIUD, for households at $0 I~rcent of median imx~me, the differem;¢ is dramatic. More than th,mc-fourths (78.4 percent) of all the owner-occupied units in the north metro area are affordable versus only 53.1 percent in the balance of thc region. I! should bc noted that there is not much opportunity for the development of expensive housing in most of the older suburbs. That means that we need to protect the residential tax base we have. Even then, we continue to fall b~hind in resources necessary to finance the mst of loc.~ government. Which leads to my other subject -- tax base and hr,:al services. TAX BASE RELATED ISSUES Two handouts wcrc I;ivt.-n to you earlier tonight dealing with tax base, state aid az~ fiscal disparities. These two charts show in detail how important state aid and fiscal disparity distribution play £or the majority of our North Metro communities, including our local school districts. EDINBROOK CROSSING TEL:~ ct : o. . My community, along with many other first ring suburbs, are having a very difficult time as our tax base is not increasing to meet the increasing cost or local .services. Some of my sister cities are experiencing a double whammy with the drop in valuation of commercial and industrial property. This results in the residential property taxpayer carrying a Ibx higher burden than in othcr areas of the metropolitan area. The central cities, and inner-ring suburbs have approximately $85,000 of total property value per household. The southwestern developing and east metro suburbs have approvingly $130,000 per household. Commercial industrial (C/l) disparities arc even more pronounced. The southwestern developing suburbs with $30,000 of Ct per household have three times more than the central cities. Eden Prairie and Minnetonka together have about thc same commercial industrial bazc az that of the city of St. Paul ($1.5 billion), but only one third as many residents and virtually no poor residents requiring costly services. The central cites and inner-suburbs saw a 75 percent increase in total property valuation over the decade, about 25 percent below the metro average increase. St. Paul (+50%) and inner-ring suburbs such as Columbia ll¢ights (+$ I%), Robbinsdale (+52%), Crystal (+56%), New Hope (+62%) and Fridley (+63%) had thc weakest property value increase in the rcgilm. On the commercial-industrial side, the central cities, with 146 percent growth (most of which was in downtown Minneapolis), were stronger than the inner-ring (+116%). Thc growing mid-developing mid east metro suburbs, both with small commercial industrial bases, saw an increase of approximately 170 percent. The southwestern developing suburbs, the subregion with the richest commercial base, experienced the region's largest commercial growth of 240%. Chanhazsen, with almost 40 percent of its tax base in tax increment financing districts, had commercial industrial growth of' 856 percent, and Eden Prairie experienced growth of 583 percent. In 1971, Minncsota became thc first state to share property tax base on a metropolitan level. The fiscal disparities system shares 40 percent of thc growth of a community's commercial industrial base since 1971, Thc regional pool has grown ~normously over thc 24 years of thc program and now mounts to some $460 million dollars per year. The fiscal disparities system moves a large amoum of tax base from the .,amthwestem developing suburbs, and other commercially rich suburbs, to the rest of the region. However, even after the reallocation of tax base under the current system, disparities in property wealth remain enormous. Effective net tax capacity reflects the revenue raised on a city's property tax base attcr fiscal disparities distribution. The central cities and inner-ting suburbs all had an effective net tax capacity of approximately $1800 per household. East metro communities have $2407 per household and southwestern developing suburbs have $2749 per household. A very big difference! You can sec from our handout on state aid, that our communities rely heavily on a combination of LGA/HACA and fiscal disparity distribution to generate our revenue stream for delivery of services. Most of our NMMA member communities have LGA/HACA and fiscal disparity numbers amounting to 23 percent or more, with four communities showing figures in the high 40 and 50 percent range. My city, thc City of Robbinsdalc, would be tbrocd into bankruptcy if it ever faced thc loss of all state aid and fiscal dis-parity payments. ~me of our member cities would be faced with the same option. Who would provide thc services wc arc now providing to our citizens? I welcome one and all to come and look at our financial condition. We are not a fat cat city! We arc already lean and mean. But we have few, if any, options when in comes to addressing irdlation, cost EDINBROOK CROSSING TEL:612-42'~ ct : o. . of living incrr~es, and increasing service demands. The basic or core ~ervices ~ll m~! to be provided. That is what local government is ali about. Yes, we hear the call to' "tighten our belts" and "get the fat out of local government". But, I can assure you that the call for police protection, medical emcrsencies, or need to fix the pot hole in the street doesn't go to the mansion on Su~nfit Ave. in St. Paul. It slops at city hall -- and the citizens of our communities expect that we will add,ss the~ n~ -x:ds in an efficient and effective manner. Our cities in the North Metro area are nm very tight - we have experienced state govemmenl cuts over thc past decade and we have trimmed our budget~ appropriately. There are few if any frills in our operations todayI After heating the "Within Our Means" information, I wonder seriously if we will be able to continue to exist as indelx'ndcnt local units of govemmem. The projected gap appears to bc so large that only something very dramatic could change its impact. Our communities have for years worked together in an attempt to deliver a wide varify of ~,rvicc~ on a joint powers and collaborative basis. As long as basic scrviccs are der~ndent on local property wealth, property tax base sharing will be a critical component for metropolitan stability. Its purposes, all inter-related an: fly,fold: Property tax base sharing: I. creates equity in the provision of public services, 2. breaks the intensifying metropolitan mismatch between social needs and property tax- based resources, 3. discourages local fiscal incentives that support exclusive zoniag, 4, discourages local fiscal incentives that support urban sprawl, and 5 ends intra-metropolitan competition tbr tax base. Basic public services such as police and ftre, local inf_rastmcture, parks and particularly local schools should be equal on a metropolitan level. People ofm~erate means should not havc inferior public services because they cannot afford to live in property rich communities. The need for equity is most immediately apparent when examining school spending in the north metro area. The Iow spending of these school districts, in the face of increasing challenges, is likely a component in poor student l~rformance. The equity problem is also critical in thc central cities ns concentrated poverty multiplies ned"ds geometrically in the fac~ of ~vapor'ating local tax base and declining state and federal support for urban programs. Virtually everywhere in the metro region where social n~ds are growing rapidly, the tax base is uncertain or dcclining; e~verywhea'~ in the region where the lax basc is accelerating dramatically, social n~ds are .stable or declining. lntra-metropolitan competition for tax base is dctrimcntal to the region. First, it is bad for cities to engage in bidding wars for businesses that have already dm.sen where to locate. In such situations, public moneys are used to improve th~ fiscal position and services of one community at the expense of another, while business takes advantage of the competition to unfairly reduce its social responsibilities. Even the threat of leaving can induce large public subsidies from troubled communities. These arguments are reinforced by thc large use of'Fax lncrem~,mt Financing (TIF), which allows cities to comp~te - some might say gamble - tbr tax base not only with their own resources but with those of the local school district, county, and state without the input of these EDI~BROOK CROSSING L: i - - jurisdictions. "Why then do local disparities in tax base remain so great?" More ollen than not, the winners of intra-metropolitan competition are developing, high tax capacity areas with room to expand, few if any social problems, sd comparatively iow taxes; the losers, low tax-capacity, fully developed areas with problems and high taxes. This highly unequal competition has created a monopoly problem. The affluent expanding suburbs dominate thc market aad grow increasingly stronger. The [nron,'r suburbs saddled with thc debts of unfair ~cial burden are over-leveraged and cannot compete. In this light, while a partial tax base sharing system like fiscal disparities does not end regional competition, ix only makes it marginally more fair. Inslead of fighting with each other, our metropolitan area should finds ways to make our economic resources maximize the potential lbr our region to compete with other regional areas in the country and at the international level, ffwc let one area decay, we will suffer the consequences in later years -- as dccay has a way of reaching even the strongest community eventually. COUNTY OF ANO Office of County Administration GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2489 (612) 323-5680 KA November 3, 1995 JOHN "JAY" McUNDEN County Administrator The Honorable Joseph S. Sturdevant Mayor, City of Columbia Heights 4848 7ti3 Street NE Columbia Heights, MN 55421 RE: Rice Creek Watershed District Appointment Dear Mayor Sturdevant: In accordance with the provisions of Minn. Stat. §103B.227, Anoka County in early November, 1995, published notice of a vacancy for the Rice Creek Watershed District Board of Managers. The notice publication requirement applies because Rice Creek Watershed District is considered to be a watershed management organization. The published notice must state that persons interested in being appointed may submit their names to the appointing authority which is the county board for a watershed district appointment. For your information, a copy of the notice which was published is attached. In appointing a manager to the Rice Creek Watershed District, Minn. Stat. §103D.311 is also applicable. This statute requires a county board to appoint managers for a watershed district from a list of persons nominated jointly or severally by the towns and municipalities within the district if a list(s) is submitted 60 days before the managers' terms of office expire or to appoint a manager who resides in a city or town that fails to submit a list. If there is a desire to jointly submit a list for the manager appointment, you may wish to confer with affected cities and towns and jointly submit the list. The cities and towns with territory located in the Rice Creek Watershed District are Blaine, Centerville, Circle Pines, Columbia Heights, Fridley, Lexington, Lino Lakes, Spring Lake Park and Columbus. In order for names submitted to the county to be considered a list under the statutory definition, the list must contain the names of at least three nominees eligible to be appointed. To be eligible for an appointment, a nominee must reside within the watershed district boundaries, be eligible to vote in the district, and not be a public officer of the county, state, or federal government (except that a soil and water conservation supervisor can be appointed). In making watershed appointments, there is an additional factor which is to be considered by a county board. Minn. Stat. §103D.311 requires watershed district managers to be appointed to fairly represent the various hydrologic areas within the watershed district by residence of the manager appointed. The appointee whose term will expire on January 17, 1996, is Eugene L. Peterson, who resides in the Middle Rice Creek Sub-Watershed portion of the Rice Creek Watershed District. With the exception of Robert Hult, who lives in the Upper Sub-Watershed, FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDD/'TTY: 323-5289 November 3, 1995 Page 2 the other managers live in the Middle Sub-Watershed portion of the Rice Creek Watershed District. A map with the location of current Board Members highlighted is being forwarded to your city's manager/clerk. If you have any questions regarding this appointment process, you may contact Pam McCabe, Assistant County Attorney at 323-5667. Sincerely, 0~n ;~J~ay" acLinden County Administrator JM/paa Enclosure CC; Pam McCabe Patsy Anundsen Patrick Hentges NOTICE IS HEREBY GIVEN pursuant to Minn. Stat. §103B.227 and §103D.311 that a vacancy will occur on the Rice Creek Watershed District Board of Managers due to the expiration on January 17, 1996, of the term of Eugene L. Peterson. Term of appointment is for three years. Managers are eligible to be reappointed. Persons interested in being appointed to serve on the Rice Creek Watershed District Board of Managers may submit their names for consideration to the Anoka County Board of Commissioners, the appointing authority. Minn. Stat. §103D.311 permits the cities and towns in the district to submit a list(s) of nominations to the county board. If a valid list(s) containing at least three eligible nominees for a manager's position is submitted at least 60 days prior to the expiration of the terms, the Anoka County Board of Commissioners is required to make appointments either from the list(s) or to appoint a manager who resides in a town or city that fails to submit a list. Since a list may be ~ubrnitt~d, persons interested in being considered for appointment may wish to contact their city or town to request to be included on a list of nominations. In the absence of a valid list, the Anoka County Board of Commissioners may appoint any voting resident of the Rice Creek Watershed Distdct who is not a public officer of the County, State or Federal government. Assistant County Attorney J ~ Jay n n ~ -- . ~O~ty Adminlstra~Sor '~ PUBLISH IN: Anoka County Union, November 3, 1995 Forest Lake Times, November 9, 1995 Focus Newspapers, November 9, 1995 Quad Community Press, November 7, 1995 Rice Creek Watershed Districts 2 RYDEN 1 Appointee Hydrologic Area Lake River Highway County Boundary SACCC Meeting Minutes October 3, 1995 Individuals present included Dr. Alain Holt, Dr. Mary Anne Nelson, Kelly Swanson, Dave Newman, A1 Schoonover, Mayor Joe Sturdevant, Mayor Bill Spoerner, Judy Yantos, Tim Yantos, Dr. William Burns, Murzen, Ruth Nelsen, Commissioner Paul McCarron, and Trudy Richter. The meeting was chaired by Dr. William Burns. Agenda Item #6. Payment of Bills. Tim Yantos presented the bills for payment. Sturdevant, the bills. Approved. Dave Nelsen moved, seconded by Mayor Agenda Item #1. Review of Values Week. Kelly Swanson gave a general overview of Values Week, indicating that approximately 150 people attended the Tuesday presentation by Dr. Walsh, approximately 75 people attended Thursday evening. At the Ice Cream Social on Saturday was sparsely attended due to the bad weather, however, Representative Carlson, Senator Steve Novak, Representative Skip Carlson and Senator Wellstone were in attendance. Senator Wellstone indicated that what Fridley, Columbia Heights and Hilltop are doing represents a "model for the nation" and Representative Skip Carlson indicated after the program that this Values First Program would be one of the ways in which he would divide his per diems which he receives annually from his work. He will apparently divide his per diems, which will approximate $5,000 this year, to three causes: Sharing Care, Alexander House, and Values First. Kelly Swanson indicated that she believed the goal of raising awareness had been met by Values Week and that the quality of the programming was well received. It as also noted by others that there was good outreach to churches and to schools such as Torino Grace, and that other organizations have become interested in what we are doing. In choosing a day next week, it was brought to everyone's attention that there was perhaps too much conflict with school events which could be avoided by waiting just one week for Values Week, but then that would interfere with Fridley's annual clean-up week. It was also noted that people on Values First in the committees tend to be doers not initiators and that new blood, new energy needs to be found in the community for new leadership to keep Values First going and strong. Dave Newman indicated that he had heard a very good speaker, Tom Morris, talk about personal success. Dave indicated that Mr. Morris would be willing to speak to Values First on how to make change in your own life. Tom Morris was part of the Master's Forum speaking to Alina recently and could maybe be contacted for future engagements. Dave has a copy of the presentation. Other comments around the table included Mary Anne Nelson indicated that we should celebrate, particularly since there have been many problems with the publicity, but that we needed to look long term and grow the volunteers and create greater ownership in the program with a volunteer sector. Mayor Sturdevant recommended that the same week be picked annually once it has been established. Ruth Nelsen indicated that it is the first time she has heard back from her community and it ,,,,,as very supportive of the effort. Dr. Burns indicated that he is not sure we have lost that many volunteers due to Clean-up Week. that having fi~em so close together might have been a plus. Tim Yantos indicated that it was an oulslanding launching point creating awareness, but he is concerned that many still don't understand what it all means. Dr. Burns did a letter to his employees suggesting everyone live their values everyday. A copy of this letter is to be distributed to SACCC. [Send out copy of letter] Kelly Swanson added that the week allowed her to establish good media relations and some of the ground work has been set, and although the results are not measurable since preventive work is difficult to measure it was a very worthwhile effort. It was suggested that thank you's be sent. Agenda Item//2. Values First Up-comin~ Plans. Kelly Swanson indicated that they are working to cross promote various activities including Fridley's October 12 Turn Off the Violence Open Itouse. They are looking to do a candlelight vidual with flashlights on Central Avenue through the three communities on non- violence and that the Values First team will be meeting next Tuesday to work on the non- violence theme as well to begin to consider how to promote caring values in November and December. Agenda Item//3. Update on Future Collaborative Efforts. Update on future collaborative efforts was offered bv Trudy Richter indicating that a small group would meet after the SACCC meeting to discuss other collaborative efforts including working perhaps with a focus group of public works services and facilities. In any event, the focus group of social workers, schools and corrections would meet and select a project for a grant proposal. Agenda Item//4. Other. Judy Yantos reported on the success of the Alina Grant for $50,000~. This grant money will be available immediately although it is a two-year grant. Judy indicated that the Board of Alina wanted very specific information and measurable outcomes. Alina, therefore, decided to use the information from the Dr. Peter Benson study as to what is the status of current youth behaviors and then see if those behaviors have changed after two years. Using current Columbia Heights, Hilltop and Friday results, indicators indicated higher than average alcohol use, elicit drug use and depression and suicide. Everyone is hopeful that awareness in the Values Program will impact these statistics and $20,000 is set aside for that programming3. In addition, SACCC was instrumental in proposing for a safety net to include not only Fridley, but Columbia Heights and Hilltop. Other discussions included how to get kids more involved. The youth council using the Phoenix. Arizona model was referenced as well as a discussion of asking for input frmn everybody's sectors about Values First and Values Week. Kelly Swanson agreed to distribute to SACCC members some survey questions they could use to get some feedback. Getting of the List of Crimes per capita. This issue specifically related to Hilltop and Columbia Heights being on the list of crimes per capita and the goal of staying off the list in the future. There being no further business, the meeting was adjourned. Metropolitan Council Working for the Region, Planning for the Future Environmental Services October 25, 1995 Patrick Hentges City Manager City of Columbia Heights 590 - 40th Ave NE Columbia Heights, MN 55421-3878 RE: 1995 Flow Calculation through September Dear Mr. Hentges: The Metropolitan Council Environmental Services Division has measured and/or calculated the flows through September 1995 generated within your community to be 418 million gallons. First quarter: 130 Second quarter: 146 Third quarter: 142 This information is considered to be preliminary and may be adjusted based on further review. The Council's estimated total 1995 flow for your community is 585 million gallons. The above flow calculations, and the estimated flow for 1995, includes estimates for any unmetered connections that either enter or leave your community. Attached is a graph showing only metered flow, by month, for this year and the previous three years. If you have any questions or require additional information, please don't hesitate to call me at 229-2116. ~i~rely, Donald S. Bluhm Municipal Services Manager Wastewater Services Department DSB:JLE FLOWLTR CC: Rick Packer, Metropolitan Council District 10 Lois Spear, Metropolitan Council Environmental Services 230 East Fifth Street St. Paul, Minnesota 55101-1633 (612) 222-8423 An Equal Opportw~ily Employer Fax 229-2183 TDD/TTY 229-3760 C) \ / / 0 0 0 0 0 0 0 0 · q'- r.,O CO i"--~'-: ¢0 ~o t~ ~ o HUMAN SERVICES COMMISSION MINUTES WEDNESDAY OCTOBER 11, 1995 1. The meeting was called to order by co-chair, Barbara Tantanella, at 7:08 pm. 2. The following people were present: .Jim Johnson, Don Renquist, Toni LaMere, Barbara Tantanella, Catherine Anderson, John Hemak, and Pam Hanson. Mike Anderson, a reporter from The Northeaster, attended. 3. The minutes of the September 13, 1995, meeting were approved after a correction. Commission members did not decline to help recruit; they left it up in the air. 4. Old business A. Hiring practices were discussed again. No one has checked with the State Department of Human Rights about compliance with affirmative action. Renquist still questions timing in summer hiring and wonders if a lottery might be fairer. The question remains: why so few minority applicants for jobs? How are jobs advertised? Does the city newsletter go to all residents or only to people with water and sewer bills, in which case only landlords would get it? Might jobs be "posted" in assistance check mailings? Hanson moved that the discussion be tabled until we get information from the state. Renquist seconded. All voted "aye." B. Calendar of Events. So far Humanitarian of the Year seems to be the commission's only ongoing task. Members discussed advertising for nominations at least two months in advance of the event. Martin Luther King Day, January 15, was discussed. Tantanella and LaMere will contact schools now to find out what they are planning. Hanson will ask the library what they have planned. 5. New business. A. Tantanella read an announcement from Crystal about a Domestic Abuse workshop on October 21, 1995, from 12:00 until 3:30. Sheila Wellstone will be the key note speaker. Several expressed interest in attending. B. Work session with City Council Monday, October 16, 1995, at 7:00pm to discuss name change to Human Rights Commission. Tantanella, Johnson, Anderson, and Hanson plan to attend. Members want to change the direction of the commission as well. Are we just here for show or are we going to do something? Ask the Council to give us ideas. In view of the current national climate regarding race relations, this commission could do something positive for Columbia Heights and wants to. 6. Adjournment. Anderson moved, La Mere seconded that we adjourn. All "ayes." The meeting was adjourned at 8:09pm. Respectfully submitted, Pam Hanson, Secretary City of Columbia Heights Park and Recreation Commission October 25, 1995 The meeting was called to order by Chairman Dick Petkoff at 6:35 p.m. ROLL CALL Members present: Dick Petkoff, Pat Grady, Gary Peterson, Bruce Magnuson, Bob Ruettimann, Mark Winson, Public Works Director/City Engineer, Randy Quale, Recreation Director Jerry Foss, Eileen Evans Bonnie Morinville, Public Works Purchasing Clerk Members absent: Also present: CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the September 27, 1995 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. LETI'ERS AND REQUESTS REQUEST MEETING ROOM/MEDIATION SERVICES-ANOKA CO. Move to approve the use of the Keyes Room for Mediation Services of Anoka County on Thursday, October 26, 1995 from 5:00 p.m. to 7:00 p.m., with the fee being waived. REQUEST MURZYN HALL/GIRLS SCOUTS Move to approve the use of the main hall and kitchen for the Silver Lake Service Unit, Girls Scouts on Wednesday, April 10, 1996, with the fee being waived. PAGE 'INVO REQUEST MURZYN HALL/COACHES APPRECIATION DINNER Move to approve the use of the hall, LaBelle Lounge, and kitchen for the Coaches Appreciation Dinner on Wednesday, November 29, 1995, with the fee as well as the requirement for a security officer being waived. APPROVAL CONSENT AGENDA Motion by Magnuson, second by Grady to approve the consent agenda. All ayes, motion carried. ADDITIONAL LETI'ERS AND REQUESTS LE'rI'ER FROM KAYE STICKLER/HUSET PARK NEIGHBORHOOD ASSOCIATION Kaye Stickler, Huset Park Neighborhood Association, requested use of the Senior/Ostrander Room for meetings in January, March, May, October, and November of 1996 and for special meetings as they arise. She also requested use of the Huset Park shelter area for National Night Out on August 6, 1996. Motion by Peterson, second by Magnuson to approve the request, with the fee being waived. All ayes, motion carried. LEUWER FROM DAN KLINKHAMMER/MINNESOTA YOUTH ATHLETIC SERVICES Dan Klinkhammer, Director of Minnesota Youth Athletic Services/AAU, requested use of meeting room facilities on an ongoing basis for meetings, usually twice per month and sometimes more often. Motion by Grady, second by Magnuson to approve the use of meeting room facihties for the Minnesota Youth Athletic Services/AAU on an ongoing basis with the fee being waived ff staff is already scheduled. All ayes, motion carried. LETTER FROM JAMES FOWLER/COLUMBIA HEIGHTS CLASS REUNION COMMITTEE James Fowler of the Columbia Heights Class Reunion Committee requested use of the Senior/Ostrander Room for monthly meetings in November of 1995 and January through August of 1996. The reunion is being planned for the classes of 1928 through 1961. Motion by Peterson, second by Ruettimann to approve the request for use of the Senior/Ostrander Room for monthly meetings in November of 1995 and January through August of ! 996, with the fee being waived. All ayes, motion carried. PAGE THREE REQUEST JEFFERSON BUILDING/EAST RIVER HOCKEY ASSOCIATION A late request was received from Mary Martin of East River Hockey Association requesting use of the Jefferson Building from November 17 through November 19, 1995 as a pick-up site for wreaths. Motion by Ruettimann, second by Peterson to approve use of the Jefferson Building by East River Hockey Association for pick-up of wreaths from 3:00 p.m. to 9:00 p.m. on Friday, November 17; 9:00 a.m. to 9:00 p.m. on Saturday, November 18; and 12:00 p.m. to 5:00 p.m. on Sunday, November 19, 1995, with the stipulation that the building be cleaned after usage. All ayes, motion carried. OLD BUSINESS JPM MANAGEMENT PLAN REVIEW Members discussed the proposed changes to the JPM Management Plan. The Public Works Director/City Engineer stated he has reviewed the documents and would recommend it for approval. Members discussed Section 2.7 (Bar) regarding charging for admission and liquor. Clarification was needed on the question of donations being used as a way of eluding the restrictions. The Recreation Director will research the matter further and report to the members. Members discussed the matter of requests for early entrance on JPM rentals for wedding receptions. Currently our policy states that a $25.00 per hour fee is required for early entrance depending on staff availability. The Recreation Director proposed changing the policy to charge $50.00 for early entry with a one hour limitation. Members also discussed fee-waived early entrance requests and a possible charge for "no-shows" ($10.00 per hour). The Recreation Director requested commission input regarding our current policy of charging a damage deposit and requiring liability insurance for all rentals, including rentals of the smaller rooms. A suggestion was made to develop a categorized list of types of rentals and eliminate the damage deposit and insurance for certain ones. Major events or events with alcohol would continue to require a damage deposit and insurance, at the discretion of the Recreation Director. Members discussed the revised rental policy. Under Section C, Establishment of Fees, members would like it stated that the renter must be a resident of Columbia Heights at the time of rental and at the time of the event in order to qualify for the discount. The Recreation Director will further research the above issues and report back to the members at the November meeting. PAGE FOUR SECOND RECREATION PROGRAM COORDINATOR POSITION The City Council approved the position on October 23, 1995, and it will be posted and advertised in the Minneapolis and St. Paul newspapers this weekend. It will also be advertised at the Job Fair at the upcoming MRPA Conference. The deadline for applications is Tuesday, November 14, 1995. The Recreation Director is hopeful that interviews will be completed in November and a job offer made by early December. The candidate would start by January of 1996. The new Program Coordinator would take on some of the non-athletic programs, leaving the athletic programs for John Herbert. REVISED SCHOLARSHIP POLICY The revised scholarship policy was written by John Herbert and is designed to follow the guidelines used by ISD #13 for the school lunch program. The applicant would be responsible for paying 25% of the fee, with a maximum scholarship of $25.00 per quarter per person. ISD # 13 FACILITY SCHEDULING CONCERNS The Recreation Director reports he attended a meeting with John Herbert, Pat Hentges, A1 Holt, Al Ogdie, and Karen Schaub regarding ISD #13 facility scheduling concerns. An agreement was reached to continue meeting at least twice per year to work out schedules. Meetings will occur in mid-August and the end of January. Principals would be required to provide their schedules to Al Holt in advance to assist in the scheduling process. Another meeting will be held in several weeks. The Recreation Director will also plan on meeting with Principal Janet Anderson. NEW BUSINESS PARK & RECREATION NEEDS ASSESSMENT AND OPINION SURVEY Members discussed the document and gave input to the Recreation Director. The random survey would be sent to approximately 800 households. A self-addressed stamped envelope would be included with the document. A 25% response rate is needed for a valid survey. Regarding the questions about a multi-use center, members suggested that more information be added to detail what the center would be used for, i.e. dances, sports, wedding receptions, programs, etc. PAGE FIVE JPM TABLE & CHAIR RENTAL POLICY Members discussed the currently policy of renting out JPM tables and chairs to the public. Problems have developed with damage to the equipment and late returns. The Recreation Director suggested revising the policy so that rentals are only allowed for City sponsored activities, such as the Lion's Jamboree. Other requests could be made on an individual basis. Motion was made by Peterson to not allow rental of equipment without authorization from the Commission, second by Grady. All ayes, motion carried. SET DATES FOR NOVEMBER AND DECEMBER COMMISSION MEETINGS Members agreed to change the dates of the next two meetings to November 21 and December 12 or 14, 1995. Members will decide at the November meeting where the December meeting will take place. REPORTS RECREATION DIRECTOR The Recreation Director reports that the 4th Annual Halloween Party will be held on October 29 from 1:00 to 3:00 p.m. The production of "Romeo and Juliet" was well attended, as was the Columbia Heights Basketball Association meeting which followed the play. There will be a National Youth Sports Coaching Association training for basketball coaches on November 4, 1995. Monthly Operational Reports will continue to be provided to members. The stained acoustical ceiling tiles have been repaired or replaced. A woman was injured in the Mathaire/McKenna room when a padded chair collapsed. A number of our chairs are in poor condition and need to be replaced, possibly with padded folding chairs instead of stacking chairs. The new building directory is in place and being used on a daily basis. We have obtained a new shelf unit at the front desk in the Recreation Office. The Beautification Committee have purchased several large planters to be placed by of the two entrances to JPM and some rectangular planters by the front windows. The west side of the building will be landscaped next year. The annual Appreciation Dinner will be held on November 29, 1995. PUBLIC WORKS DIRECTOR The number of Dutch Elm disease is down from last year. Replacement trees will be planted in the next few weeks. The intern who was working on the Huset Park study has resigned due to excessive school work. Another intern will be sought to replace her. At the last joint meeting with City Council, discussion on final capital items was tabled. A meeting with the City Manager is scheduled prior to November 21. The Public Works Director requested more input from the PAGE SIX members as to what items they would like to see in the final budget. The possibility of an Adopt-A-Park program will be explored further at the Commission's request. The hockey rink and the basketball court at Gauvitte Park have been overlaid. The new hockey goals will not fit in the warming house. Medtronic is looking at tripling their space and becoming the world headquarters for their neuro operations. As a part of that expansion, the City is in negotiation with them for the possible sale of a passive area of Sullivan Park. There would be a significant cash price for the piece of land and part of the money would be used specifically for park capital improvements. LawCon money was used for the improvements made to Sullivan Park; however, none of the improvements were made on this section of the park. There is a requirement to replace the lane acre for acre, which amounts to approximately three acres. Another possible alternative is to buy out some of the improvements. Further updates will follow. Motion by Grady, second by Ruettimann to adjourn at 8:17 p.m. Janice McGhee-Fetzer, Park and Recreation Commission Secretary THE MINUTES OF THE CABLE COMMUNICATIONS COMMISSION MEETING OF THURSDAY, OCTOBER 19, 1995 The meeting was called to order at 7:30 p.m. by Vice-chair, Steve Mihalchick. ROLL CALL: Commission Members: Reuben Ruen, Ruth Graham, Ken Henke, and Steve Mihalchick. Council Representative: Rtta Petkoff City Representative: Jean Kuehn Cable TV Representative: Kathi Donnelly-Cohen, Patsy Hoyt, & Mary Guy Legal Counsel: Bob Vose Also in attendance was Becky Loader, Library Director and Barb Miller, Library Board President. Motion by Ruth, seconded by Reuben to approve the minutes from the meeting of August 17, 1995. All ayes. A. Channel Check The channel check was not done as there was not a television available in the meeting room at the studio. Steve mentioned that he has poor reception on channel 0 (Educational Access). It will be determined whether it is a company problem or possibly a problem with Steve's equipment. He will call if he wishes to have a service call done. Correspondence Log and Complaint Follow Up. #88-Gary Gorman-Had problems with converter box not being able to be programmed to clear unwanted channels. A different style converter box was delivered which solved the problem. #SM-Bernie Szymczak-There was some question concerning his July and August cable bill and a late fee he was charged. Kathi wrote Mr. Szymczak a letter and explained the confusion regarding his payments in relation to his statements and credited the late fee he was charged. #gO-Jim Kortas-He complained that cable techs accessed his attic area and caused a big mess and damage to the access area. Kathi checked into this and wrote Mr. Kortas a letter explaining that Meredith had not been to that property since early August. The mess was not caused by any of their people, however, they did clean it up. #gl-Pat Nichols-Complained about poor reception. Scott Melter contacted her and the reception problem had cleared up. #92-Jim Williams-He reported shadows and poor reception on regular broadcast channels. A service call to the residence was done and a bad fitting was replaced which improved the reception. The Commission thanked Meredith for its prompt attention to these service complaints. C. Hilltop's Share of the 1995 Expenditures A copy of the letter and list of expenditures for 1995 (through June 30) that was sent to Hilltop was enclosed in the agenda packet. Hilltop's share of these expenses amounted to $1,815.42. It was noted that Hilltop has submitted their check. CABLE COMMUNICATIONS COMMISSION MINUTES PAGE 2 OCTOBER 19, 1995 D. Report on Program "History for Kids and Teens Too: Year by Year" A presentation of historical tapes was made to Library Director, Becky Loader and Library Board President, Barb Miller at the meeting. These tapes were provided as part of the above mentioned program that was done at the Columbia Heights Public Library on September 18 as a joint effort of Meredith Cable and the History Channel. It was noted that 48 people participated in this program. A letter of thanks from the Library Board of Trustees and Library Director was included in the agenda packet. E. Camcorder Borrowing Policy A copy of the Library's Borrowing Policy was included in the agenda packet. They have implemented this plan and are trying it on a trial basis for 3 months. Mary Guy has taught one afternoon class to one person who was interested. The Library also began checking the camera out for weekends and people are charged a two day rate. F. Other Old Business-There was no other old business. NEW BUSINESS A. Rate Adjustment Request Meredith has submitted its latest Rate Increase Request for the various service levels and the equipment. The FCC Form 1205 was attached, along with appropriate back-up detail. These rates will go into effect January 1, 1996. Bob told the Commission their primary responsibility is to insure the forms are filled out correctly by having them reviewed by an accountant. He also stated the forms are the same as the ones for the other Meredith systems, so the costs to review the forms will be shared by all of the systems. The accountant has quoted a fee of $500 to review the forms. Motion by Steve, seconded by Ken Henke, to recommend that the City Council adopt an order tolling the initial thirty day period for the review of the proposed equipment rates and other entries on FCC Form 1205 for an additional go days in order to complete an assessment of the proposed increase and issuing an interim order permitting the equipment increase to go into effect January 1, 1996, subject to rollback and refunds upon completion of review by the city . All ayes. B. Status on Sale of System Kathi_explained that Meredith is reviewing a @urchase agreement, but that there is no information at this time. An official notice is expected within the next two to three weeks. Bob Vose explained that the Commission will have to approve the sale or transfer of the Company. The three things that are reviewed are the financial, technical, and legal capabilities of the purchaser. Kathi stated that operation of the system is expected to remain the same for the time being. The new owner must adhere to our present franchise requirements and meet all of the obligations we have agreed to. C. "The Family and Community Critical Viewing Project" Kathi explained that the National PTA and National Cable Television hosted the workshop on critical viewing. Approximately 62 ~articipants received training at this workshop. The partici@ants are now expected to go into the community to local PTA groups~ churches, scouting groups, etc. to teach seminars on how to use TV as an educational tool. The seminar promotes communication within the family and prompts parents to talk about shows that are being viewed. Parents should explain to children that not all things they see on TV are realistic or accurate. CABLE COMMUNICATIONS COMMISSION MINUTES PAGE 3 OCTOBER 19, 1995 D. Meredith's Request for Continued Use of Religious Access Channel Meredith has requested the continued use of the channel that had previously been used for Religious Access. Motion by Reuben, seconded by Ruth to approve the continued use of Meredith Cable of the channel previously dedicated as the Religious Access Channel for another year (February 13, 1996 to February 12, 1997). All ayes. E. Other New Business C-Span School Bus-Meredith Cable is sponsoring a visit by the C-SPAN School Bus. The bus will be visiting Meredith Cable in Roseville on October 22 and the Eagan High School on October 23. Tours and presentations will be done which will promote getting information on campaign and election issues out to people of the community. The bus is a completely self contained production studio on wheels. The tour of the facility will take approximately 20 minutes. Jean asked whether Universal Service is available yet to Columbia Heights residents. Kathi reported that yes, it is available, but Columbia Heights has no subscribers for just this service so far. Jean said she will inform residents of this option in the next City Newsletter. Reuben asked about NASA programming. Kathi explained that there is no available channel space at the present time. If the Commission wishes to have NASA programming someone would have to take over the programming of one of the Access Channels and run NASA programming on there. However, Meredith is not able to do this as they have an obligation under our franchise to provide only local programming on these channels. Before Meredith could add programming such as NASA~ an agreement would have to be reached alleviating Meredith from their obligation of keeping the space open for Public Access. S~eve suggested a committee be formed that would study the amount of programming that is being done for the Access Channels, and whether we could combine channels which would free up space for programming that more people would view. Bob Vose suggested getting ideas from other commissions on the type of programming they run on their access channels. REPORTS A. Report of the Commissioners There were no reports. B. Report of Meredith Cable Kathi had nothing further to report. The monthly stats were included in the agenda packets. C. Report of the Cable Attorney Bob gave a brief report on the Conference that was held in New Mexico in September, and the topics that will be covered at the MACTA Conference October 20 & 21. D. Report of the Assistant to the City Manager There was nothing further to report. Motion by Ruth, seconded by Reuben, to adjourn the meeting at 8:44 pm. Respectfully submitted, Shelley Hansbn All ayes. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION NOVEMBER 6, 1995 The Traffic Commission was called to order at 7:00 P.M. I. ROLL CALL Present: Carlson, Duda, Goodman, Jolly, Sturdevant Staff Present: Kathyjean Young, Assistant City Engineer Tom Johnson, Police Chief II. APPROVAL OF SEPTEMBER 13, 1995, MINUTES Motion by Goodman, second by Sturdevant to approve the minutes of the September 13, 1995 meeting. Roll Call: All ayes. III. OLD BUSINESS PUBLIC HEARING TO REMOVE "NO PARKING TRUCKS RATED OVER 24,000 LBS GROSS" SIGN ON NORTH SIDE OF 44TH AVENUE N.E. FROM MAIN STREET TO T.H. 47. A Public Heating was held to give residents along 44th Avenue from Main Street to T.H. 47 an oppommity to be heard as to whether the sign should be removed or replaced. The purpose of the signs was to restrict trucks from parking and waiting along 44th Ave. while other trucks were being loaded. With the Honeymead gr~iin storage elevators no longer in use, truck parking on the north side of 4.4th Ave. should not be a problem. The sign faces are weathered and either need to be replaced or removed. Several residents were present to request that the signs remain in place. There is plenty of truck traffic in the area and if the signs are removed, trucks will park along 44th Ave. Currently they park in the General Mills parking lot. Compliance with the noise ordinance was a concern expressed by the residents. It was suggested that General Mills be contacted regarding their truck u:affic volume in the area. Staff was directed to study the issue further. Motion by Goodman, second by Sturdevant to replace and repair the "No Parking Trucks Rated Over 24,000 Lbs Gross" signs on the north side of 44th Avenue N.E. between Main St. and T.H. 47. Roll ('.all: All ayes. Official Proceedings Columbia Heights Traffic Commission November 6, 1995 Page 2 Bo CAUTION SIGNS IN THE VICINITY OF KEYES PARK A park sign was installed on northbound Reservoir Blvd. about 100' east of the park. The sign could not be installed with the existing curve sign, located further east. The "Caution Playground" sign at the comer of 46th and Reservoir Blvd. is for north and westbound traffic, not east and southbound traffic. The "Caution Playground" sign on 46th Ave. for eastbound traffic is near the entrance to Keyes Park. Staff feels the park and curves are adequately signed. REQUEST FOR STOP SIGNS ON RESERVOIR BLVD. AT THE ENTRANCE TO "THE BOULEVARD APARTMENTS". Ms. Shirley Barnes of Crestview Lutheran Home has requested stop signs on Reservoir Blvd. at the entrance to The Boulevard Apartments. Her concern is for the residents who are traveling northbound on Reservoir Blvd. and turning into the apartments, similar to the concern of Mr. Egey at the September meeting. Staff suggested that speed and volume of traffic counts be taken weather permitting. Visibility is also a problem on the curve and it was suggested that the City of Minneapolis be contacted to see if the fence could be moved back so the view wouldn't be obstructed. Mr. Egey suggested that signage such as "Blind Entrance" be installed to alert motorists. Commissioner Duda suggested that the option of a left mm lane, westbound, be investigated. Staff will look into regulations for a left mm lane. Motion by Duda, second by Jolly, to recommend that the City of Minneapolis be contacted to request that the fence be moved back to improve the visibility at the curve and that staff conduct a traffic study on Reservoir Blvd. near the entrance to The Boulevard Apartments. Roll Call: All ayes. SPEED AND VOLUME SURVEY ON JOHNSON STREET AT MATHAIRE PARK A speed and volume survey was taken from October 16 to October 20, 1995. The survey indicates the traffic speed at the north end of the park is as fast as the traffic was before the stop sign went in. The majority of the traffic does slow to less than .30 mph within 200' of the intersection at the south end of the parking lot. Staff recommends the stop sign remain in place. Official Proceedings Columbia Heights Traffic Commission November 6, 1995 Page 3 IV. V. Motion by Duda, second by Jolly, to recommend the City Council retain the stop sign for southbound traffic on Johnson Street at the intersection of Johnson Street and Innsbruck Parkway. Roll Call: All ayes. OTHER OLD BUSINESS NEW BUSINESS A. MEDTRONIC SITE PLAN, 800 53RD AVENUE N.E. Medtronic is planning to expand their facility at 800 53rd Ave. N.E. Medtronic will be enlarging the parking lot and adding an entrance to the lot from 53rd Ave. The entrance will be directly across from the Target Store entrance. This entrance will provide easy access for deliveries being made to the facility. More than adequate parking will be in place with the expansion. Representatives from Medtronic indicate that no underground utilities such as AMOCO Pipeline or the watermain will be affected by the excavation. Motion by Sturdevant, second by Goodman, to approve the entrance to Medtronic as proposed on the site plan dated October 24, 1995. Roll Call: All ayes. REQUEST FOR "NO PARKING" NEAR THE INTERSECTIONS IN FRONT OF 501 AND 573 40TH AVE. N.E. At the Public Hearing of the Planning and Zoning Commission in October, a lot split for the property at 573 40th Ave. was considered. As a result of the hearing, a request was made to consider "No Parking" signs be installed near the street intersections in front of the businesses at 501 and 573 40th Ave. by the Traffic Commission. Commission members felt a parking restriction was not necessary at either locations and did not want to set a precedent. Motion by Goodman, second by Carlson, to deny the request for "No Parking" near the intersections in front of 501 and 573 40th Ave. N.E. Roll Call: All ayes. Official Proceedings Columbia Heights Traffic November 6, 1995 Page 4 REQUEST FOR CAUTION SIGN IN THE ALLEY BETWEEN 7TH STREET AND WASHINGTON STREET FROM 40TH AVENUE TO 41ST AVENUE. A petition was received from 12 of the 17 property owners along this alley to install "Speed Limit Children at Play" signs in the alley between 7th St. and Washington St. from 40th Ave. to 41st Ave. The concern is the speed and mount of traffic that is generated by non-residents. The alley receives a lot of traffic from the churches and businesses in the area. Staff indicated that "Children at Play" signage is normally used in the vicinity of playgrounds. In any residential area you should expect children to be at play. Motion by Carlson, second by Jolly, to install a "10 MPH" sign at each end of the alley between 7th Street and Washington St., from 40th Ave. to 41st Ave. Roll Call: All ayes. HANDICAP PARKING SPACE ON MILL STREET In 1978 one handicap parking space on Mill Street in front of Murzyn Hall was installed. 'During the reconstruction of Mill Street, it seemed more appropriate and safer to install two spaces in the parking lot across from Mill Street. A walk has been provided in the boulevard area from the parking lot to the street. Commission Members felt that two additional handicap spaces in the parking lot were good but wanted to keep the space on the street also. Motion by Duda, second by Sturdevant, to retain the handicap parking space on Mill Street in front of Murzyn Hall. Roll (:'.all: All ayes. REQUEST FOR "NO TURN ON RED" ON SOUTHBOUND T.H. 65 AT 37TH AVENUE. The City of Minneapolis has requested the Traffic Commission post "No Turn on Red" sign for southbound traffic on T.H. 65 at 37th Ave. The intersection has an unusual five-legged configuration. There is a bus lane at this intersection which effectively provides southbound right turning traffic with its own mm lane. Chairperson Carlson suggested that when trains back up the traffic on Central, the right mm on red is needed as a way to detour the intersection. Official Proceedings Columbia Heights Traffic Commission November 6, 1995 Page 5 VI. VII. VIII. Motion by Duda, second by Goodman, to deny the installation of a "No Turn on Red" sign for southbound traffic on T.H. 65 at 37th Avenue. Roll Call: All ayes. OTHER NEW BUSINESS None REPORTS A. CITY ENGINEER The December Holiday Meeting will be held on Monday, December 4, 1995 at Tequillaberry's at 6:30 P.M. B. POLICE CHIEF Tom Johnson, the new Police Chief, was introduced. C. COMMISSIONERS None ADJOURNMENT Motion by Duda, second by Sturdevant, to adjourn the meeting at 8:45 P.M. Roll Call: All ayes. Respectfully Submitted, Jo~C~ecretar~ PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES NOVEMBER 8, 1995 PAGE 1 The Planning and Zoning Commission meeting of November 8, 1995 was called to order at 7:00 p.m. by Acting Chair Gary Peterson. Members present were Paulson, Fowler and Peterson. Commissioners Larson and Szurek were not in attendance. Also present were Tina Goodroad (Zoning Coordinator), Don Schneider (Director of Community Development) and Jim Hoeft (City Attorney). Motion by Fowler, seconded by Paulson, to approve the minutes from the October 3, 1995 meeting as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Petitions, letters and requests. Public Hearing Conditional Use Permit Case #9511-48 Kendall Stone RE: 4747 Central Avenue N.E. Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Ken Stone for a Conditional Use Permit to allow the operation of a Christmas tree sales lot in the west area of the K-Mart parking lot along the north side of the Central Avenue exit/entrance from November 24, 1995 through December 24, 1995. She explained that the lot would loose approximately 75 feet by 100 feet of area on a temporary basis eliminating approximately 20 parking spaces. She stated that the remaining parking would be more than adequate for K-Mart and the Old America Store with the loss of these spaces as the parking area is quite large. She indicated that this request was the same as what was approved in 1993 and 1994 for Mr. Stone. A letter from William Mallory, manager of K-Mart, was presented granting Mr. Stone permission to operate his tree lot on K-Mart property. Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit for the operation of the Christmas tree sales lot in the parking lot of 4747 Central Avenue from November 24 through December 24, 1995 provided the proper license is obtained from the City and a $200 clean-up deposit is submitted to the License Clerk. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE NOVEMBER 13, 1995 CITY COUNCIL AGENDA. PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES NOVEMBER 8, 1995 PAGE 2 Public Hearing Variance Case #9511-49 Nath Property Owners 3939 Central Avenue N.E. Columbia Heights, Mn. Ms. Goodroad presented the request of Dennis Trisler, of Nath Property Co. representing the Burger King Restaurant, for a variance of 93 square feet to allow the existing 12' x 12' pylon sign with a 12' x 2' reader board to remain. This sign was installed without the required approvals and building permit. She stated that Mr. Trisler is also requesting a two foot variance on the height of the sign. Ms. Goodroad informed the Commission that the existing pylon sign was altered during the remodeling of the restaurant during the summer of 1994. The business was notified of the non-conformance and chose to ignore the information. She stated that, because of lack of staff, the case was not pursued enough, however, allowing the sign to remain as is, sets a precedent for the entire community. Ms. Goodroad stated that the Burger King Restaurant, at 3939 Central Avenue, is located in the Central Business District. Section 9.117A(9)(ii) of the Sign Ordinance pertaining to properties in the CBD states "One freestanding sign is allowed only if the building or structure is located twenty (20) feet or more from the front lot line, not to exceed seventy-five (75) square feet per surface and limited to two surfaces. She also stated that Section 9.117A(9)(c)(ii) states the maximum height of a sign, including its structures, shall not exceed twenty (20) feet above grade. The existing pylon sign is located within sixteen feet of Central Avenue and is clearly visible north and south on Central Avenue. Ms. Goodroad felt that, even if the sign was reduced to its required size, the pylon sign, located that close to Central Avenue, would be visible and would provide adequate advertising for the business, therefore, there would be no basis for a hardship as required by the Zoning Ordinance. Ms. Goodroad informed the Commission that this location would be allowed a maximum of 100 square feet of sign based on two times the frontage of the building which is 50 feet. The wall sign is 57 square feet, which would permit only 43 square feet for a pylon sign. However, she stated that the wall signage could be reduced to allow for more pylon signage, but not to exceed 75 square feet. The pylon sign, once reduced in size, would also be required to be made two feet shorter in height to comply with the sign ordinance. Mr. Tom McGrath, Area Manager for the Burger King Restaurant, felt the size and height of the existing sign was necessary to provide the visibility factor far enough in advance to attract the "impulse" customer into the restaurant. Commissioner Paulson felt that a company such Burger King should have automatically checked with the City prior to changing the signage. He also referred to the paper trail of notification to the restaurant and management company indicating the non-conformity of the signage and the necessity for conformance. PLANNING ANO ZONING COMMISSION REGULAR MEETING- MINUTES NOVEMBER 8, 1995 PAGE 3 Commissioner Peterson agreed stating that it should have been automatic that the City be contacted any time a change is proposed. He explained the need for a hardship to grant a variance and felt that the required hardship was not evident. Motion by Paulson, seconded by Fowler, to deny the variance request for the Burger King Restaurant at 3939 Central Avenue as no hardship exists and the existing non-conforming signage must be brought into conformance with the Sign Ordinance of the City no later than December 15, 1995. Roll Call: All Ayes. Public Hearing Conditional Use Permit Case #9511-50 Food-N-Fuel 4001 University Avenue N.E. Columbia Heights, Mn. Ms. Goodroad presented the request of Scott Tindell of the Food-N-Fuel station at 4001 University Avenue for a Conditional Use Permit to operate a Taco Bell food bar inside the existing gas station/retail sales operation. She explained that the Taco Bell outlet would not have any seating area at this location as it would only serve as a food bar for takeout. Ms. Goodroad referred to the interior site plan submitted indicating the Taco Bell counter in the southeast area of the building. She explained that the food would come to the store already cooked and would only need to be steam heated and served on site. This type of operation would need approval of the Anoka County Health Department and meet all health and sanitation requirements for food preparation and serving. Ms. Goodroad stated that, since the operation will not have any sit-down eating area, the parking requirements would not be affected. However, staff had some concern about the intensification of the use and how that would affect ingress/egress to the site. Concern had been expressed regarding the problems encountered due to the most southwesterly ingress/egress onto 40th Avenue and its close proximity to the 40th and University Avenue stoplights. Scott Tindell was present and stated that the food sales would be conducted seven days per week from 10:00 a.m. to 8:00 p.m. He stated that the proposal had been reviewed by the Department of Agriculture and presented a plan review letter to the Commission. He stated that he was also working with the Anoka County Health Department. Commissioner Paulson asked Mr. Tindell his opinion on whether this added operation would increase traffic to the site. Mr. Tindell felt that most of the customers using the food operation would probably already be customers or customers who were there for gas or grocery purchases. He hoped to attract additional customers for the food operation. PLANNING ANO ZONING COMMISSION REGULAR MEETING - MINUTES NOVEMBER 8, 1995 PAGE 4 Commissioner Paulson asked Staff how many on site parking spaces existed and how many additional would be required with the additional business. Ms. Goodroad replied that the original site plan indicated fifteen parking spaces for the service station/retail sales operation and that additional parking spaces would not be required as no seating is provided for the food sales. Motion by Fowler, seconded by Paulson, to recommend to the City Council the approval of the Conditional Use Permit provided that all Fire Code requirements and all Anoka County Health Department regulations are met. **THIS ITEM TO APPEAR ON THE NOVEMBER 13, 1995 CITY COUNCIL AGENDA. Public Hearing Variance Case #9511-34 Food-N-Fuel 4001 University Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of the Food-N-Fuel station at 4001 University Avenue for a 22 square foot variance to increase the size of the pylon sign at the site to 90 square feet total. She informed the Commission that the reason for the request is to add additional signage of 15 square feet on the pylon to advertise the Taco Bell use at the site. Ms. Goodroad informed the Commission that Section 9.117A(10)(ii) of the Sign Ordinance states that one freestanding is permitted only if the building or structure is located twenty (20) feet or more from the front lot line, not to exceed seventy-five (75) square feet per surface and limited to two surfaces. This building has a frontage of 60 feet and would be permitted a total of 120 square feet of total signage. This building currently has a 10'x4' wall sign on the west side of the building totaling 40 square feet, a 10' x 5' pylon sign with a 4'x4.5' reader board for a total of 68 square feet of pylon sign gives a total of 108 square feet of signage at the site. The two uses within the same facility would not constitute a hardship as required by the Zoning Ordinance in order to approve the variance. In addition to the allowed signage, the tenants could utilize 25% of the window area for signage for the Taco Bell operation. Mr. Tindell was present, on behalf of the Food-N-Fuel operation to state that it was very necessary to have some signage on the pylon sign to advertise the new Taco Bell food operation. He would use the window area, however, the Police prefer to have the window area clear to better observe the interior of the building in case of a robbery or other criminal activity. Commissioner Paulson asked Mr. Tindell that if most of the people utilizing the food outlet are anticipated to be customers using the gas or retail facilities, would not interior signage be ample? Mr. Tindell replied that the hope is to bring in new or additional customers to the facility from the University Avenue traffic flow. PLANNING ANO ZONING COMMISSION REGULAR MEETING - MINUTES NOVEMBER 8, 1995 PAGE 5 Motion by Paulson, seconded by Fowler, to deny the variance for signage at 4001 University Avenue due to lack of the required hardship. Roll Call: All Ayes. Public Hearing Conditional Use Permit Case #9511-52 James Eng RE: 5101 University Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of James Eng for an amendment to the Conditional Use Permit for the site to allow the operation of a truck/trailer rental outlet at the 30-Minute Muffler shoop at 5101 University Avenue which is a minor auto repair shop. She stated that the trucks/trailers would be located on the northeast portion of the paved parking area. She felt adequate parking would be maintained as Mr. Eng has striped the entire parking lot around his building. She indicated that the proposal would be to have three or four trucks and two trailer at the site at one time. Mr. Eng was present as was a representative from U-Hal Companies of Mn. Mr. Eng stated that there may be up to nine vehicles on the site at one time and possible more over a weekend if there is a flux of rental units being returned. They would be removed from the site right away on Monday. Discussion was held as to the number of vehicles to allow on the premises and the appropriate area for storage. It was determined that nine vehicles would be stored on the site with a maximum of twelve vehicles at any one time to be parked in the northeast area in the nine striped parking spaces. Motion by Paulson, seconded by Fowler, to recommend to the City Coucil the approval of the amendment to the Conditional Use Permit to allow the addition of a truck/trailer rental operation in the northeast paved parking area of 5101 University Avenue provided the site be limited to a maximum of twelve vehicles at any one time and a yearly license is obtained for the operation. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE NOVEMBER 13, 1995 CITY COUNCIL AGENDA. F. Site Plan Approval Case #9511-53 Medtronics. Inc. 800 N.E. 53rd Avenue Ms. Goodroad presented the request of Medtronics, Inc. for site plan approval for the proposed Phase I Addition to their existing Neurological Building located at 800 N.E. 53rd Avenue. She explained that the proposed expansion would be completed in two phases and this request would not include Phase II. PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES NOVEMBER 8, 1995 PAGE 6 The first phase expansion will be a maximum of 60,115 square foot addition to the north side of the 81,000 square foot existing building to expand the Columbia Heights facility into the world headquarters for the Neurological Division. She informed the Commission that Medtronics currently employs over 370 people and within the next ten years, over 450 new positions would be created of which 250 would be guaranteed in Phase I. Of the 250 new positions in Phase I, half would be office and managerial type positions and half would be in the production area. She felt that this development would provide a substantial number of above average paying jobs to residents of Columbia Heights and would impact the local economy in a very positive manner. Ms. Goodroad informed the Commission that the existing facility has 81,000 gross square feet of building. Of this, 49,382 net square feet is office space. Section 9.116(4)(v) of the Parking Ordinance requires office spaces to have at least one parking space for each two hundred square feet up to 6,000 square feet of net floor area plus one parking space for each two hundred fifty square feet over 6,000 net square feet. Therefore, the existing office area requires 204 parking spaces. Section 9.116(4)(bb) requires area used as processing to have one parking space for every 1.5 employees on a major shift or one space per 600 square feet of floor area (gross) less 10% off the total square footage. Therefore, the existing processing area of 15,350 square feet would require 26 parking spaces or 32 parking spaces based on employee estimate of 48 on a major shift. The existing facility requires 236 parking spaces for office and production, 324 parking spaces are currently provided on the site. Ms. Goodroad explained that the Phase I expansion would be a maximum of 60,115 gross square feet. Of this, 39,045 net square feet will be office space and would require 157 parking spaces. She added that the net square footage would not include the un-useable areas such as circulation area, dead storage, heating and utility rooms, etc. In the Phase I Addition, un-useable space accounts for 250 to 1,000 square feet on the first level, 2,400 to 3,700 square feet on the second floor and 3,900 to 5,400 square feet on the third floor. She stated that the existing facility has similar amounts of circulation or un-used space that is not counted in the parking calculation. There will also be 5,823 square feet of processing area which would require ten parking spaces for a total of 167 additional parking spaces required for the Phase I expansion. The total amount required for the building will be 403 spaces and Medtronics is proposing to provide 463 spaces after the first phase. Ms. Goodroad added that she has checked the Medtronics parking lot at various times during the day and it has never appeared to be more than 70% full. It was her opinion that the amount of parking being proposed would be appropriate. In addition, she stated that Medtronics has two shifts, possibly three shifts in some departments, of employees which would distribute the necessity for parking over 24 hours instead of one eight-hour shift. Ms. Goodroad stated that the Phase I addition would have a loading dock on the northeast corner of the building for a total of two docks. She indicated that no variances would be necessary as all required parking lot requirements are being met as well as the required setbacks. She pointed out that the site plan indicates PLANNING AND ZONING COMMISSION REGULAR MEETING * MINUTES NOVEMBER 8, 1995 PAGE 7 a new curb cut along 53rd Avenue. She stated that the curb cut was originally planned on the northwest corner of the lot, however, the architects are thinking about moving the curb cut east to place it directly across from Target's entrance. The new entrance is proposed to be 27 to 36 feet in width. Ms. Goodroad informed the Commission that the Traffic Commission reviewed the proposal at their meeting of November 6, 1995 and approved the proposed site plan. She also stated that the Fire Department reviewed the site plan and have approved it based on the fact that they will have access within 150 feet of all exterior portions of the first floor or a totally sprinklered facility. She stated that the architect has confirmed that both the existing and the new facility would have a sprinkler system throughout. Ms. Goodroad stated that all setbacks will be met. Peter Vesterhelt of Architectural Alliance, architects for the Medtronics proposal, was present. He indicated that the Phase I total square footage could be more than the 60,115 s.f. proposed but not more than 65,000 square feet. Ms. Goodroad indicated that she had originally completed a parking calculation based on the proposed construction of a 65,000 square foot addition, and the parking requirements would be in compliance with the Zoning Ordinance. Commissioner Paulson inquired as to what Phase 2 would entail. He also asked if there had been any discussion as to other accomodations for an entrance/exit from the site other than 53rd Avenue. Mr. Vesterholt stated that Phase 2 was still in the planning stages with proposals to purchase additional land area and then expand the building accordingly. Don Schneider, Director of the Community Development Department, stated that he has been working with St. Timothy's Church at 825 N.E. 51st Avenue for an agreement for use of some of that property. He indicated that the City would be transferring three acres of land to Medtronics for the future development. Motion by Fowler, seconded by Paulson, to approve the site plan as all applicable code requirements have been met. Roll Call: All Ayes. Public Hearing Conditional Use Permit Case #9511-54 John Rogers RE: 4300 Central Avenue Columbia Heights, Mn. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES NOVEMBER 8, 1995 PAGE 8 Ms. Goodroad presented the request of John Rogers for a Conditional Use Permit to allow the operation of a Christmas Tree sales lot in the easterly portion of the parking lot of Central Valu Mall at 4300 Central Avenue from November 24, 1995 through December 24, 1995. She stated that the tree lot would be placed approximately in the same location as the temporary operation of the Linder Greenhouse along the far east end of the parking area. She felt more than ample parking would be maintained for the shopping center. She directed the Commission's attention to the letter from Tony Janu, Property Manager for Kraus-Anderson Realty Company, granting Mr. Rogers and his organization the permission to operate the Christmas tree sales lot on the property at 4300 Central Avenue. Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit to allow the operation of the Christmas tree sales lot in the parking lot of 4300 Central Avenue from November 24, 1995 to December 24, 1995 provided the required license is obtained and the $200 clean-up deposit is submitted prior to operation. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE NOVEMBER 13, 1995 CITY COUNCIL AGENDA. H. Site Plan Amendment Case #9511-55 Arnold and Madsen RE: 5050 Central Avenue Ms. Goodroad presented the request of Tom Miller of Arnold and Madsen, Inc. representing the Boston Market Restaurant at 5050 Central Avenue for an amendment to the original site plan. The amendment would be to allow adding a gate consisting of a six foot high fence, that will match the existing wood fence, between two existing trash enclosures and a screen behind them. All three enclosures would have gates that would remain closed. She informed the Commission that the request also includes the request for permission to add a trash compactor inside of the third enclosure. The unit would be electrically powered and would measure 78 inches wide, 104 inches in length and 66 inches in height and would only be operated during business hours. The equipment would be enclosed at all times. She added that the additional enclosure and trash compactor would not eliminate any parking spaces. Ms. Goodroad stated that the Fire Department did not have any concerns with this proposal. Motion by Fowler, seconded by Paulson, to approve the site plan amendment as presented as it is in conformance with City Ordinances. Roll Call: All Ayes. PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES NOVEMER 8, 1995 PAGE 9 OLD BUSINESS: Public Hearing Conditional Use Permit Case #9510-46 Brian Bona 573 N.E. 40th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Bona for a Conditional Use Permit to allow off-street parking on a portion of land 22.90 feet wide that was split off from 4015 N.E. ?th Street and proposed to be combined with 573 N.E. 40th Avenue. She explained that the Conditional Use Permit portion of Mr. Bona's request was tabled from the October 1995 Planning and Zoning Commission meeting in order for the applicant to complete some items by October 30, 1995 that were required for the Iotsplit request. Those items included: 1. The applicant provide a continuous permanent concrete curb along the east property line adjacent to the alley. 2. The applicant provide a continuous permanent concrete curb or bumper curb parallel to the privacy fence for protection from damage. Ms. Goodroad stated that Mr. Bona has completed the installation of temporary bumper curbs along the east property line adjacent to the alley and has anchored them into the blacktop. Mr. Bona stated that he felt that he should not have to install the permanent concrete curb or bumper curbs parallel to the privacy fence until he moved and installed the new fence. Ms. Goodroad concurred stating that the fence has been unprotected up to this time, waiting until the final screening is installed should not be a problem. The Commissioners agreed to this proposal. Ms. Goodroad stated that the proposed Iotsplit area would provide eight additional parking spaces for Mr. Bona's business at 573 N.E. 40th Avenue. Mr. Bona is not proposing to widen the curb cut on the west side of the property on 7th Street. He proposes to completely surface the additional area with blacktop and install a new wood screening fence along the new north property line between the house and service station. She informed the Commission that Mr. Bona proposes to perform the work in the Spring of 1996. Commissioner Paulson expressed concern that there be no recurrence of the lack of enforcement on the part of Staff and asked that the deadline imposed on Mr. Bona be enforced. When asked when he thought he could have the project completed, Mr. Bona replied that he would have all the required items completed by June 30, 1996. Joe Matlon of 4016 Washington Street, was present to ask that the proposed installation of a privacy fence along the north property line and extending along a portion of the west and east property lines be softened or other screening be installed stating that he did not really want to look at a fence all the time. Mr. Bona PLANNING AND ZONING COMMISSION REGULAR MEETING o MINUTES NOVEMBER 8, 1995 PAGE 10 agreed to work with Staff to try to install screening in the proposed areas that would not be objectionable to the abutting neighbors. Motion by Fowler, seconded by Paulson, to recommend to the City Council the approval of the Conditional Use Permit to utilize off-street parking contingent upon the following items being completed by June 30, 1996: 1. The 22.90 feet that was split from 4015 N.E. 7th Street and combined with 573 N.E. 40th Avenue be surfaced with blacktop. 2. The applicant provide a continuous permanent concrete curb along the east property line adjacent to the alley. 3. The applicant provide a continuous permanent concrete curb or bumper curb parallel to the required screening for protection from damage. 4. Screening be provided as required by Section 9.117(3) of the Zoning Ordinance and subject to Staff approval between the house at 4015 N.E. 7th Street and the service station at 573 N.E. 40th Avenue in addition to extending approved screening on the east and west sides up to 23 feet in length. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE NOVEMBER 13, 1995 CITY COUNCIL AGENDA. Staff Reports: A. The January 1996 Planning and Zoning Commission meeting will be held on January 2, 1996 as scheduled for the first Tuesday of January. B. Ms. Goodroad informed the Commission that their request to have certain areas along 40th Avenue marked for "No Parking" was reviewed by the Traffic Commission and denied. Motion by Fowler, seconded by Paulson, to adjourn the meeting at 8:40 p.m. Roll Call: All Ayes. / Respect!ully ..sQ~itted, - -,~,,~ . Secreta~r¥ to the' Planning 'and 7onin~ Commission kp