The URL can be used to link to this page

Home My WebLink AboutSeptember 25, 1995 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612} 782-2800 September 22, 1995 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, September 25, 1995, in the City Council Chambers, City Hail, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (In advance of the Regular meeting, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) CALL TO ORDER AND ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed I¥om consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Minutes of the Regular City Council Meeting of September 11, 1995, and the Special City Council Meeting of September 13, 1995. MOTION: Move to adopt the minutes of the Regular City Council Meeting of September 11, 1995, and the Special City Council Meeting of September 13, 1995, as presented in writing, and such reading be dispensed with. 2) Request to Seek Bids for 1996-Shared Ride Para-Transit Service MOTION: Move to authorize staff to seek bids for Shared Ride Para-Transit Services for calendar year 1996. 3) Approve Site Plan Amendment, Steve Jonak, 533 N.E. 37th Ave. MOTION: Move to approve the Site Plan Amendment for 533 N.E. 37th Avenue contingent upon approval of the Site plan amendment by the Traffic Commission and that the lot be graded, sodded, blacktopped, and landscaped with the proper screening installed by October 31, 1995. "SERVICE iS O JR BUSiNLzSS'' EOUAL OPPORTIJN: ['Y Ek!PL.C rER THE CITY OF COLUMBIA HEIGHTS DOE',5 NOT D!SCRI¥'IINA~E ()N '~HE BASIS OF DISABILITV tl'q EMPI_OYMEN70[:~ THE PF~OVI~qlC)N (DF SERV,:;ES COUNCIL AGENDA PAGE 2 CITY COUNCIL MEETING OF SEPTEMBER 25, 1995 4) 5) 6) 7) 8) Establish Hearing Date for License Revocation, Rental Property at 4540 Tyler Street N.E. MOTION: Move to Re-Establish a Hearing Date of October 23, 1995, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Kurt Richter Regarding Rental Property at 4540 Tyler Street N.E. Establish Hearing Date for License Revocation, Rental Properties at 3925 N.E. 3rd Street, 4126 Madison Street N.E., and 711 N.E. 37th Avenue MOTION: Move to Establish a Hearing Date of October 9, 1995, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against the Above-Named Property Owners Regarding Their Rental Property. Bus Stop Parking Changes on 40th Avenue MOTION: Move to Designate the Parking in Front of 590 40th Avenue as "No Parking-Bus Stop" From the Alley 59' East, "No Parking-Drop Zone" 24' East (1 space) a "15-Minute Parking 8 a.m. to 5 p.m. Monday to Friday" 44' East (2 spaces) and Undesignated Parking 22' East (1 space) with "No Parking" Beginning and Continuing Around the Corner Based on the Recommendation of the Traffic Commission. Licenses - None for this Meeting Payment of Bills MOTION: Move to Pay the Bills as Listed Out of Proper Funds. 5. RECOGNITION? PROCLAMATIONS~ PRESENTATIONS, GUESTS 6. PUBLIC HEARINGS Public Hearing for Revocation/Suspension of Rental License Against James J. Potocnik/647 N.E. 37th Avenue RECOMMENDED MOTION: Move to Waive the Reading of Resolution No. 95-62, There Being Ample Copies Available to the Public. RECOMMENDED MOTION: Move to Adopt Resolution No. 95-62, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by James J. Potocnik, Regarding Rental Property at 647 N.E. 37th Avenue. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by James J. Potocnik Regarding Rental Property at 647 N.E. 37th Avenue in That the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing for Revocation/Suspension of Rental License Against Jeffrey D. Bahe, 3807 Central Avenue N.E. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Jeffrey D. Bahe Regarding Rental Property at 3807 Central Avenue N.E. in That the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing for Revocation/Suspension of Rental License Against Kwei-Wu Fang, 4055/57 University Avenue N.E. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Kwei-Wu Fang Regarding Rental Property at 4055/57 University Avenue N.E. in That the Provisions of the Housing Maintenance Code Have Been Complied With. COUNCIL AGENDA PAGE 3 CITY COUNCIL MEETLNG OF SEPTEMBER 25, 1995 Public Hearing for Revocation/Suspension of Rental License Against Edward P. Fragale, 1308/10 Circle Terrace N.E. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Edward P. Fragale Regarding Rental Property at 1308/10 Circle Terrace N.E. in That the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing for Revocation/Suspension of Rental License Against Edward P. Fragaie, 1316/18 Circle Terrace N.E. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Edward P. Fragale Regarding Rental Property at 1316/18 Circle Terrace N.E. in That the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing for Revocation/Suspension of Rental License Against Edward P. Fragaie, 1324/26 Circle Terrace N.E. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Edward P. Fragale Regarding Rental Property at 1324/26 Circle Terrace N.E. in That the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing for Revocation/Suspension of Rental License Against Robert E. Neumann, 4415 Madison Street N.E. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Robert E. Neumann Regarding Rental Property at 4415 Madison Street N.E. in That the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing for Revocation/Suspension of Rental License Against James J. Egge, 943 N.E. 42nd Street RECOMMENDED MOTION: Move to Waive the Reading of Resolution No. 95-63, There Being Ample Copies Available to the Public. RECOMMENDED MOTION: Move to Adopt Resolution No. 95-63, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by James J. Egge Regarding Rental Property at 943 N.E. 42nd Street. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by James J. Egge Regarding Rental Property at 943 N.E. 42nd Street in That the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing for Revocation/Suspension of Rental License Against Frank Padula, 3849 Central Avenue N.E., Nancy Shaleen, 3849 Jackson Street N.E., and Stanley R. Larson, 3726 N. E. 3rd Street. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by the Above-Named Property Owners Regarding Their Rental Property in That the Property Owners Have Complied With Provisions of the Housing Maintenance Code. 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Ordinance No. 1310, Ordinance Authorizing the Conveyance of Certain Real Estate at 4204 6th Street N.E. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to Establish October 9, 1995, at Approximately 7 p.m. as the Second Reading of Ordinance No. 1310, an Ordinance Authorizing the Conveyance of Certain Real Estate Located at 4204 6th Street N.E. COUNCIL AGENDA PAGE 4 CITY COUNCIL MEETING OF SEPTEMBER 25, 1995 Bid Considerations 1) Award of Tear-Off and Re-Roof of Pump Station #2 (Municipal Project #9526) RECOMMENDED MOTION: Move to Award the Tear-off and Re-Roof of Pump Station/f2, Located at 4400 Reservoir Blvd., Municipal Project #9526, to Milton Johnson Company of Minneapolis, Minnesota, Based Upon Their Low, Qualified Responsible Bid in the Amount of $4,475.{)0 with an additional $1,675.00 for New Roof Trusses, Insulation, and Ceiling if the City Engineer Determines the Existing Rafters are Deteriorated, with Funds to be Appropriated from Fund 601-49449-5120; and Furthermore, to Authorize the Mayor and City Manager to Enter into an Agreement for the Same. ALTERNATE MOTION: Move to Reject all Bids for Tear-Off and Re-Roof of Pump Station #2, Project #9526. 2) Final Payment for Municipal Project #9500 (1995 Misc. Concrete) RECOMMENDED MOTION: Move to Accept the Work for Municipal Project #9500 (1995 Miscellaneous Concrete) and to Authorize Final Payment of $30,210.29 to Gunderson Brothers Co., Inc. of Minneapolis. 3) Award of Fencing for Silver Lake Park Pond (Project #9316) and MSC Storage Building (Project #9517) RECOMMENDED MOTION: Move to Award the Fencing for Silver Lake Park Pond (Project #9316) and the MSC Storage Building (Project #9517) to Security Fence and Construction Company of Columbia Heights, Minnesota, Based upon Their Low, Qualified, Responsible Quotation in the Amount of $690.00 for Project #9316 with Funds to be Appropriated from Fund #652-5936-5130 and in the Amount of up to $3,987.00 (plus $1,000 Possible Additional Cost Depending on Ground Frost Conditions) for Project #9517 with Funds to be Appropriated from Fund 401-59517-5130; and Furthermore, to Authorize the Mayor and City Manager to Enter into an Agreement for the Same. 4) Award of Sanitary Sewer Lining, Municipal Project #9524 RECOMMENDED MOTION: Move to Award the Sanitary Sewer Lining Municipal Project #9524 to Visu-Sewer Clean and Seal, Inc. of Minneapolis, Minnesota, Based upon their Low, Qualified, Responsible bid in the Amount of $42,743.00 with Funds to be Appropriated from Fund 652-59524-5130; and Furthermore, to Authorize the Mayor and City Manager to Enter into an Agreement for the Same. 5) Approval for Payment of Sales Tax for Single Axle Dump Truck RECOMMENDED MOTION: Move to Authorize the Expenditure of $3,148.93 for Sales Tax on the Purchase of a new Single-Axle Dump Truck Cab and Chassis. 6) Payment of Costs for 52nd Avenue Floodway and Clover Pond Diversion RECOMMENDED MOTION: Move to Authorize Payment of $62,380.40 to the City of Fridley for the Columbia Heights' Share of Engineering, Administrative, and Construction of the 52nd Avenue Floodway and Clover Pond Diversion, Project #9112, with Funds from 652-59112. 7) Award Contract for Cold Storage Building RECOMMENDED MOTION: Move to Award the Contract for the Construction of MSC Storage Building, Project #9517 to Ebert, Inc. of Loretto, Minnesota, for their Low, Responsible Bid for Alternate A of $87,500, Funding to Come From Sale of 500 38th Ave. Building: 411-41940-5120 ($60,000); Unencumbered Fund Balance (1995 Budget): 411-41940-5120 ($3,833), 651-49449-5130 ($3,833), 652-49499-5130 (3,834), Unencumbered fund Balance: 101-43121-5130 ($5,000), 601-49449-5130 ($5,000), 602-49450-5130 ($5,000), and 603-49530-5130 ($6,000); and, Furthermore, to Authorize the Mayor and City Manager to Enter into an Agreement for the Same. ALTERNATE MOTION: Move to Reject All Bids for MSC Storage Building, Project #9517. COUNCIL AGENDA PAGE 5 CITY COUNCIL MEETING OF SEPTEMBER 25, 1995 C. Other Business 1) Authorization for Project Safety Net Participation RECOMMENDED MOTION: Move to Execute and Grant Documents and Authorize the Columbia Heights Police Department, to Participate in 1996 in the Juvenile Justice Grant Awarded to S.A.C.C.C. from the Minnesota Department of Economic Security for "Project Safety Net" to Promote Safe and Healthy Communities for Fridley, Columbia Heights, and Hilltop Youth by Preventing or Diverting Their Involvement in the Juvenile Justice System. RECOMMENDED MOTION: Move to Authorize the Columbia Heights Police Department to Participate in the Fridley "Project Safety Net" Program in 1996, and to Authorize Payment of $5,000 to the City of Fridley from the Police Department, and to Make a Budget Appropriation of $5,000 to the Police Department from the Undesignated General Fund Balance, and to Allow the City Manager and Mayor to Enter into Said Agreement. 2) Approve Use of CDBG/HOME Funds for Renovation of 4607 Tyler St. N.E. RECOMMENDED MOTION: Move to Approve the Housing and Redevelopment Authority of Columbia Heights' use of $36,395 of FY1995 Community Development Block Grant Housing Rehabilitation Program Funds for the Renovation of 4607 Tyler Street NE With the City Manager Authorized to Approve any Necessary Changes to the City FY1995 CDBG Program as a Result of This Action. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of the September 5, 1995, Planning and Zoning Commission Meeting B. Minutes of the September 13, 1995, Traffic Commission Meeting C. Other Communications 10. ADJOURNMENT Pat Hentges, City Manager 95/81 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA There was no one present for the citizen Forum. CALL TO ORDER Mayor Sturdevant called the Council Meeting to order at 7:02 p.m. and the cablecasting commenced. Jolly, Petkoff, Ruettimann, Peterson, Sturdevant- present 4. PLEDGE OF ALLEGIANCE 0 ADDITIONS/DELETIONS TO MEETING AGENDA There were no additions nor deletions to the agenda. CONSENT AGENDA Motion by Peterson, second by Petkoff to approve the Consent Agenda items as follows: Minutes for Approval The Council approved the minutes of the August 28, 1995 Regular Council Meeting as presented. ~stablish Hearing Date for Revocation/Suspension of a Rental License for Ten Properties The Council established the hearing date of September 25, 1995 for revocation or suspension of a rental license to operate a rental property within the City of Columbia Heights against the following properties: 1324/26 Circle Terrace, 1316/18 Circle Terrace, 1308/10 Circle Terrace, 4540 Tyler Street, 3849 Central Avenue, 3849 Jackson Street, 4055-57 University Avenue, 3807 Central Avenue, 647 37th Avenue and 3726 3rd Street. Authorization to Seek Quotations for window Replacement The Council authorized staff to seek quotations for replacement of single pane windows at the Municipal Service Center. REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 2 Authorization to Enter into Agreement with Norwest Bank for Direct Payroll Deposit Services The Council authorized the Mayor and City Manager to enter into a cash management services agreement with a supplemental agreement for ACH and Certificate of Authority with Norwest Bank for direct deposit services and a payroll checking account. Establish Date for Special Council Meeting to canvass Election The Council established Wednesday, September 13, 1995 at 5:30 p.m. for a Special Council Meeting to canvass the primary election results. Establish Work Sessions for Budget Preparation The Council established the following dates and times for Council work sessions for budget preparation: September 27, 1995 at 7:00, October 2, 1995 at 8:00, October 3, 1995 at 7:00, October 30, 1995 at 7:00, November 6, 1995 at 7:00, and November 27, 1995 at 7:00. Authorize Attendance at NRPA Congress by Recreation Program Coordinator The Council authorized the attendance of the Recreation Program Coordinator at the National Recreation and Park Association Congress to be held in San Antonio, Texas from October 5-9, 1995 and that all related expenses be reimbursed from Funds 101-45000-3105 and 101-45000-3320. Approve Conditional Use Permit - 01d America The Council approved the conditional use permit to allow the use of a temporary accessory structure in the parking lot of 4751 Central Avenue from September 29, 1995 through October 1, 1995, provided a $500 deposit is submitted to the license/permit clerk prior to installation of the tent to ensure its removal by October 2, 1995. Approve Variance - Interior Motives. 1306 44th Avenue The Council approved the two (2) foot variance request of Interior Motives due to the hardship of the exceptional topography of the lot which is located at 1306 44th Avenue. Approve Variance - ACCAP Property at 4653 Central Avenue The Council approved the variance to allow the dumpster at 4653 Central Avenue to remain in its present location unscreened as no other location on the lot is available. Approve Variance - City of CQlumbia Heights, 950 47th Avenu~ The Council approved the variance allowing a dumpster to remain in its present location at 950 47th Avenue as no other location on the lot is available. REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 3 License Applications The Council approved the license applications as listed upon payment of proper fees. Pa_vment of Bills The Council approved the payment of bills as listed out of proper funds. Roll call: Ail ayes RECOGNITION, PROCLAMATIONS. PRESENTATIONS. GUESTS Mayor Sturdevant read the proclamation of recognition of Jan Filer for her participation in the Block Builders Organization. The proclamation was presented to Ms. Filer at the groundbreaking of a home site in the City. PUBLIC HEARINGS a. Second Reading of Ordinance No. ~07 ~eing an Ordinance Pertaining to Cable Communications Commission Motion by Ruettimann, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1307 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 AND PERTAINING TO CABLE COMMUNICATIONS COMMISSION The City of Columbia Heights does ordain: Section 1: Section 3.315(1) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1%: A Columbia Heights/Hilltop Cable Communications Commission is hereby established which shall consist of seven (7) members to be organized as follows: 3,315(1): is hereby amended to read as follows: A Columbia Heights Cable Communications Commission is hereby established to consist of seven members to be organized as follows: REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 4 Section 2: Section 3.315(1)(A) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315~1~A): six (6) members shall be appointed by the Columbia Heights City Council and one (1) member shall be appointed by the Hilltop City Council. The six (6) members appointed by the Columbia Heights City Council shall be residents of Columbia Heights and shall include one (1) Columbia Heights Councilperson. A majority of Commission members shall constitute a quorum. is hereby amended to read as follows: 3.315~1(A~: Seven (7~ members shall be appointed by the Columbia Heights City Council. The seven (7) members appointed by the Columbia Heights City Council shall be residents of Columbia Heights and shall include one (1) Columbia Heights Council person. A majority of Commission members shall constitute a quorum. Section 3: Section 3.315(1)B of Ordinance No. 853, City Code of 1977, which reads as follows, to wit: 3.3!.5(1~B~ Each member of the Commission shall serve for a term of two (2) years except that the Columbia Heights Council person shall serve at the pleasure of the Council. The first two (2) members appointed by the Columbia Heights City Council shall serve a term to expire the first of April after passage of this ordinance. The second three (3) members appointed by the Columbia Heights City Council shall serve a term to expire the second of April after passage of this ordinance. The sixth member appointed by the Columbia Heights City Council shall be a Council person who shall serve at the pleasure of the Columbia Heights City Council. The member appointed by the City of Hilltop shall serve a two year term as directed by the Hilltop City Council. is hereby amended to read as follows: 3.315(1)~B): Each member of the Commission shall serve for a term of two (2) years except that the Columbia Heights Council person shall serve at the pleasure of the Council. Section 4: Section 3.315(1)(C) of Ordinance No. 853, City Code of i977, which currently reads as follows, to wit: REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 5 ~.315(1~(C): The Columbia Heights City Manager or person designated by him shall be an ex-officio member of the Commission. The Hilltop City Council may direct that the Hilltop City Clerk shall serve as an ex-officio member of the Commission. is hereby amended to read as follows: ~,315(1~(C~: The Assistant to the City Manager, or a person designated by him/her, shall be an ex-officio member of the Commission. Section 5: Section 3.315(1)(D) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1~(D~: If a seat on the Commission becomes vacant before the term of said seat has expired, it shall be filled by appointment by the municipality formerly represented. is hereby amended to read as follows: 3.315(1~D%: If a seat on the Commission becomes vacant before the term of said seat has expired, it shall be filled by appointment by the City Council. Section 6: Section 3.315(2)(A) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: ).315(2](A~: Study, investigate and make written recommendations to the City Council on all matters pertaining to the Columbia Heights/Hilltop Cable Communications Franchise on its own initiative or as referred to the Commission by the Council or administrative service of the City. This shall include, but not be limited to, the following matters: (1) Additional services which could be furnished by the Cable Communications System. (2) Rate adjustments. (3) Actions of Grantee which may be grounds for revocation of the Franchise. (4) Grantee's performance.regarding subscriber complaints and interruption of service. (5) Operation and use of access channels. REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 6 (6) Renewal or extension of the Franchise. (7) Channel allocation and programming. (8) Compliance of Grantee with terms and Franchise. (9) Possible sanctions against Grantee. conditions of is hereby amended to read as follows: 3.315(2)(A): Study, investigate and make written recommendations to the City Council on all matters pertaining to the Columbia Heights Cable Communications Franchise on its own initiative or as referred to the Commission by the Council or administrative service of the City. This shall include, but not be limited to, the following matters: (1) Additional services which could be furnished by the Cable Communications System. (2) Rate adjustments. (3) Actions of Grantee which may be grounds for revocation of the Franchise. (4) Grantee's performance regarding subscriber complaints and interruption of service. (5) Operation and use of access channels. (6) Renewal or extension of the Franchise. (7) Channel allocation and programming. (8) Compliance of Grantee with terms and conditions of Franchise. (9) Possible sanctions against Grantee. Section 7: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: August 28, 1995 September 11, 1995 September 11, 1995 REGUALR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 7 Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary b. Second Reading of Ordinance No. 1308 Bein~ an Ordinance Pertaining to Chapter 5A Housing Maintenance Code Motion by Jolly, second by Ruettimann to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1308 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, CHAPTER 5A OF THE HOUSING MAINTENANCE CODE, PERTAINING TO SCREENING AND LANDSCAPING The City of Columbia Heights does ordain: Section 1: Section 7 of Ordinance No. 853, Chapter 5A of the Housing Maintenance Code of the City Code of 1977, which currently reads as follows, to wit: 5A.207(1): Section 7: Screening and Landscaping (1) No person shall occupy as an owner-occupant or let to another for occupancy and dwelling or dwelling unit for the purpose of living, sleeping, eating or cooking therein which does not comply with the requirements of this 5A.207. (a) Definitions. For the purposes of this Section, the following terms shall have the meaning stated: (I) Fence. Any partition, structure, wall, or gate erected as a divider marker, barrier, or enclosure, and located along the boundary or within the required yard. (II) Landscape. 'Site amenities, including trees, shrubs, ground covers, flowers, fencing, berms, retaining walls, and other outdoor findings. REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 8 (b) (III) Mechanical Equipment. Heating, ventilation, exhaust, air conditioning, and communication units integral to and located on top, beside, or adjacent to a building. (IV) Retaining Wall. A wall or structure constructed of stone, concrete, wood, or other materials, used to retain soil, as a slope transition, or edge of a planting area. (V) Screening. A barrier which blocks all views from public roads and differing land uses to off- street parking areas, loading areas, service and utility areas, and mechanical equipmemt. Every yard of any premises on which a dwelling or dwelling unit is located shall have installed and maintained landscaping in accordance with the provisions of this section: (I) Sodding and Ground Cover. Ail exposed ground area surrounding the principle building and accessory buildings, which are not devoted to driveways, parking areas, sidewalks, or patios, shall be sodded or landscaped with shrubs, trees, gardens, or other ornamental landscape material. No landscaped area shall be used for the parking of vehicles or storage or display of materials, supplies or merchandise. (II) Slopes or Berms. Final grades with a slope ratio of greater than three (3) to one (1) will not be permitted without special approved treatment such as special seed mixtures or reforestation, terracing, or retaining walls. Berming used to provide required screening of parking lots and other open areas shall not have slopes in excess of three (3) to one (1). (III) Maintenance 1) Any dead trees, shrubs, ground covers, and sodding shall be replaced in accordance with this code. (IV) Placement of Plant Materials. No landscaping shall be allowed within any drainage utility easements, road right-of-way, or immediately adjacent to any driveway or road intersection if REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 9 such landscaping would interfere with a motorist's view of the street or roadway or with the use of the easement for its intended purpose. (c) General Screening. Ail loading, service utility, mechanical equipment, and outdoor storage areas for dwelling of three (3) or more units shall be screened for all public roads and adjacent differing land uses. All parking lots for dwellings of three (3) or more units if the property on which the lot is located abuts a differing land use and is not separated from a differing land use by a public street, roadway or alley shall be screened from adjacnet differing land uses. Screening shall consist of any combination of the earth mounds, walls, fences, shrubs, compact evergreen trees, or dense deciduous hedge six (6) feet in height. Hedge materials must be at least three (3) feet in height, and trees must be at least six (6) feet in height at planting. The heights and depth of the screening shall be consistent with the height and size of the area for which screening is required. When natural materials, such as trees and hedges, are used to meet the screening requirements of this sub-section, density and species of planting shall be such to achieve seventy-five percent (75%) opacity year round. (d) Other Parking Lot Screening. Ail parking lots for dwellings of three (3) or more units which are not required to be screened pursuant to 5A.207(1)(c) must either provide screening pursuant to 5A.207(1)(c) or provide a minimum of one deciduous tree for every forty-five feet (45') or portion thereof of parking lot perimiter planted adjacent to the nearest roadway abutting the property on which the parking lot is located. (e) Variances under 5A.207 shall be 'enforced and administered in accordance with 5A.205(2). is hereby amended to read as follows: 5A.'207(1) Section 7: Screening and Landscaping (1) No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purpose of living, sleeping, eating or cooking therein which does not comply with the requirements of this 5A.207. REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 10 (a) Definitions. For the purposes of this Section, the following terms shall have the meaning stated: (I) Fence. Any partition, structure, wall, or gate erected as a divider marker, barrier, or enclosure, and located along the boundary or within the required yard. (II) Landscape. Site amenities, including trees, shrubs, ground covers, flowers, fencing, berms, retaining walls, and other outdoor furnishings. (III) Mechanical Equipment. Heating, ventilation, exhaust, air conditioning, and communication units integral to and located on top, beside, or adjacent to a building. (IV) Retaining Wall. A wall or constructed of stone, concrete, wood, materials, used to retain soil, as transition, or edge of a planting area. structure or other a slope (V) Screening. A barrier which blocks all views from public roads and differing land uses to off- street parking areas, service and utility areas, and mechanical equipment. (VI) Boulevard. That portion of the street or alley right-of-way that is not paved. (VII) private irrigation system. An underground system of pipes and appurtenances used for watering lawn and other landscaping. (b) Every yard of any premises on which a dwelling or dwelling unit is located shall have installed and maintained landscaping in accordance with the provisions of this section: (I) Sodding and Ground Cover. Ail exposed ground area surrounding the principle building and accessory buildings, which are not devoted to driveways, parking areas, sidewalks, or patio, shall be sodded or landscaped with shrubs, trees, gardens, or other ornamental landscape material. No landscaped area shall be used for the parking of vehicles or storage or display of materials, supplies or merchandise. REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 11 (II) Slopes or Berms. Final grades with a slope ratio of greater than three (3) to one (1) will not be permitted without special approved treatment such as special seed mixtures or reforestation, terracing, or retaining walls. Berming used to provide required screening of parking lots and other open areas will not have slopes in excess of three (3) to one (1). (III) Maintenance. 1) Any dead trees, shrubs, ground covers, and sodding shall be replaced in accordance with this code. 2) Ail landscaped areas (except those retaining walls installed by the City for street and alley ~mprovements%o including the adjacent ~Qulevard, shall be maintained in a healthy, safe and nuisance free condition by the property owner. 3) The property owner shall be responsible for the maintenance and repair of any private irrigation systems installed in the boulevard. (IV) Placement of Plant Materials. No landscaping shall be allowed within any drainage utility easements, road right-of-way, or immediately adjacent to any driveway or road intersection if such landscaping would interfere with a motorist's view of the street or roadway or with the use of the easement for its intended purpose. (c) General Screening. All loading, service utility, mechanical equipment, and outdoor storage areas for dwelling of three (3) or more units shall be screened from all public roads and adjacent differing land uses. All parking 10ts for dwellings of three (3) or more units if the property on which the lot is located abuts a differing land use and is not separated from the differing land use by a public street, roadway or alley shall be screened from adjacent differing land uses. Screening shall consist of any combination of the earth mounds, walls, fences, shrubs, compact evergreen trees, or dense deciduous hedge six (6) feet in height. Hedge REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 12 materials must be at least three (3) feet in height, and trees must be at least six (6) feet in height at planting. The height and depth of the screening shall be consistent with the height and size of the area for which screening is required. When natural materials, such as trees or hedges, are used to meet the screening requirements of this sub-section, density and species of planting shall be such to achieve seventy-five percent (75%) opacity year round. (d) Other Parking Lot Screening. Ail parking lots for dwellings of three (3) or more units which are not required to be screened pursuant to 5A.207(1)(c) must either provide screening pursuant to 5A.207(1)(c) or provide a minimum of one deciduous tree for every forty-five feet (45') or portion thereof of parking lot perimeter planted adjacent to the nearest roadway abutting the property on which the parking lot is located. (e) The property owner is responsbile for maintenance and repair of any private irrigation system~ installed in the boulevard. (f) Variances under 5A.207 shall be enforced and administered in accordance with 5A.205(2). Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: August 28, 1995 September 11, 1995 September 11, 1995 Offered by: Seconded by: Roll call: Jolly Ruettimann Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 13 c. Public Hearing - Three Resolutions Ordering and Levying an Improvement ~esolution No. 95-52 Ordering Alley Light. 39th to 40th Avenues, Mill Street tQ Jefferson Street Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO, 95-52 Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block alley light numbered 677-Area 27- Project #9518. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the llth day of September, 1995, in the City Council Chambers, 590 40th Avenue Northeast, Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1: That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677-Area 27-Project 9518 for mid- block alley lighting. Section 2: That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Northern States Power. REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 14 Section 3: That the annual installment shall be paid in full without interest on or before September 15, 1996 (covering electric from date of placement through 1996), and in annual installments thereafter, as long as the mid-block light is in place. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4: That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677-Area27 for mid-block alley lighting. Passed this llth day of September, 1995 Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Resolution No. 95-53 Ordering Alley Light between Ouincy and Jackson Streets, Jackson Street to 40th Avenue Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-53 Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block alley light numbered 677-Area 28- Project #9519. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the llth day of September, 1995, in the City Council Chambers, 590 40th Avenue Northeast, Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the lo~al improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 15 WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1: That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677-Area 28-Project 9519 for mid- block alley lighting. Section 2: That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Northern States Power. Section 3: That the annual installment shall be paid in full without interest on or before September 15, 1996 (covering electric from date of placement through 1996), and in annual installments thereafter, as long as the mid-block light is in place. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4: That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677-Area 28 for mid-block alley lighting. Passed this llth day of September, 1995. Offered by: Seconded by: Roll call: Peterson Ruettimann All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Resolution No. 95-54 Ordering Alley Light between 39th and 40th Avenues Jefferson Street to Quincy Street REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 16 Motion by Peterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-54 Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block alley light numbered 677-Area 29- Project #9520. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the llth day of September, 1995, in the City Council Chambers, 590 40th Avenue Northeast, Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1: That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677-Area 29-Project 9520 for mid- block alley lighting. Section 2: That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Northern States Power. REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 17 Section 3: That the annual installment shall be paid in full without interest on or before September 15, 1996 (covering electric from date of placement through 1996), and in annual installments thereafter, as long as the mid-block light is in place. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4: That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677-Area 29 for mid-block alley lighting. Passed this llth day of September, 1995. Offered by: Seconded by: Roll call: Peterson Ruettimann All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary d. Public Hearing - Revocation/SuspensioD for Properties at 3717 Polk Street and 3923 Lookout place Motion by Petkoff, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by the above-named property owners regarding their rental properties in that the property owners have complied with provisions of the Housing Maintenance Code. Roll call: All ayes e. Public Hearing/Resolution No. 95-55 Regarding License Revocation/Suspension for property at 1155 Cheery Lane Motion by Petkoff, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by John L. Sundeen regarding rental property at 1155 Cheery Lane in that the provisions of the Housing Maintenance Code have beencomplied with. Roll call: All ayes f. Public Hearing/Resolution No. 95-56 Regarding License Revocation/Suspension for Property at 3740 Reservoir Boulevard REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 18 Motion by Jolly, second by Petkoff to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-56 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY JEFFREY D. BAHE (HEREAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 3740 RESERVOIR BOULEVARD N.E., COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON AUGUST 28, 1995, OF A PUBLIC HEARING TO BE HELD ON SEPTEMBER 11, 1995. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on April 1, 1995 and on June 5, 1995, and on August 28, 1995, license holder was mailed relicensing application for the above-described real property. As of September 7, 1995, license holder Jeffrey D. Bahe has failed to submit the relicensing application and fee. 2. That all parties, including the license holder and any occupants or tenants, have been given the appropriate notice of this hearing according to provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF THE COUNCIL 1. That the building located at 3740 Reservoir Boulevard N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by license holder. REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 19 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occpant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. That rental license belonging to the license holder described herein and identified by license number 30085 is hereby revoked; 2. The City shall post for the purpose of preventing occuancy a copy of this order on the buildings covered by the license held by license holder; 3. All tenants shall remove themselves from the premises within 60 days from the first date of posting of this order revoking the license as held by license holder. Passed this llth day of September, 1995. Offered by: Seconded by: Roll call: Jolly Petkoff Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary g. ~ublic Hearing/Resolution No. 95-57 Begarding License Revocation/Suspension for Property at 4200 Third Street Motion by Petkoff, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes Some tenants in this building were present to discuss the history of the managment of the building and some of the violations which currently exist. They expressed concern regarding their future living situations. RESOLUTION NO. 95-57 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY PAUL J. YEH (HEREAFTER "LICENSE HOLDER"). REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 20 WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF PROPERTY LOCATED AT 4200 NORTHEAST THIRD STREET, HEIGHTS, MINNESOTA, AND THE REAL COLUMBIA WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON SEPTEMBER 5, 1995, OF A PUBLIC HEARING TO BE HELD ON SEPTEMBER 11, 1995. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on June 5, 1995, Enforcement Officer Matthew Field, for the City of Columbia Heights, inspected the real property and incidental buildings located thereon at 4200 Third Street Northeast, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by Paul J. Yeh. 2. Based upon said inspection of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and licensing rental units were found to exist, to wit. See Attached Compliance Order 3. That all parties, including the license holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF cOUNCIL 1. That the building located at 4200 Third Street Northeast is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by license holder. REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 21 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised or completed. ORDER OF COUNCIL 1. The rental license belonging to the license holder described herein and identified by license holder 30043 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by license holder; 3. Ail tenants shall remove themselves from the premises within 60 days from the date of posting of this order revoking the license as held by license holder. Passed this llth day of September, 1995. Offered by: Seconded by: Roll call: Petkoff Jolly Ail ayes Mayor Joseph Sturdevant e Jo-Anne Student, Council Secretary h. public Hearing/Resolution No. 95-58 Regarding License Revocation/Suspension for Property at 1860 49th Avenue Motion by Petkoff, second by Jolly to close the public hearing regarding the revocation/suspension of the rental license held by Beverly Schaefer regarding rental property at 1860 49th Avenue in that provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes ~TEMS FOR CONSIDERATION a. Other Resolutions and Ordinances 1. Resolution NO. ~-59 Adopting 1996 Business License Fees Motion by Petkoff, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 22 RESOLUTION NO. 95-~9 ADOPTING 1996 BUSINESS LICENSE FEES WHEREAS, Ordinance No. 853, City Code of 1977, pertaining to commercial licensing regulations provides for the establishing of annual license fees; and WHEREAS, the City has participated in a survey of metropolitan municipalities regarding business license fees charged by other communities; and WHEREAS, the City is attempting to maintain business licenses which are comparable; and WHEREAS, the City annually reviews its business license fee schedule; NOW THEREFORE, BE IT RESOLVED, that the attached proposed license fee schedule be adopted and effective January 1, 1996. Passed this llth day of September, 1995. Offered by: Seconded by: Roll call: Petkoff Jolly Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 2. Resolution No. 95-60 Being a Resolution Adopting a Proposed Budged for the Year 1996 and Setting the Proposed TaM Levy_ Collectable for the Year 2996 Motion by Petkoff, second by Peterson to amend the resolution with a change of the estimated local levy from $2,121,914 to $2,065,230. Roll call: Petkoff, Ruettimann, Peterson, Sturdevant - aye Jolly - nay Councilmember Petkoff felt an increase of 3% in local taxes was more acceptable than the recommendation of 5.83%. Motion by Petkoff, second by Peterson to waive the reading of the amended resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 23 RESOLUTION NO. 95-60 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET, SETTING THE CITY AND HRA PROPOSED LOCAL LEVY, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 1996 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the following is hereby adopted by the City of Columbia Heights: Section A. The proposed budget for the City of Columbia Heights for the year 1996 is hereby approved with appropriations for each of the funds as follows: General Fund Community Development Admin. CDGB/HOME Parkview Villa North Parkview Villa South Para Transit Fund State Aid Maintenance Cable Television Fund Library DARE Project Police Grant Project Pride Captial Improvements Fund Multi-use Redevelopment Infrastructure Fund Capital Equipment Replacement Funds Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Funds Energy Management Data Processing Police/Fire Cont Reserve Debt Service Fund ~nse 6,748,890 773,725 364,309 259,417 137,479 93,482 109,486 90,863 443,181 6,325 100,522 3,175 473,152 27,060 200,000 331,269 353,917 5,640,009 1,343,139 1,388,486 1,303,091 339,000 346,866 97,929 118,783 2,946,536 Total Expense Including Interfund transfers 24,082,667 REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 24 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies as hereinafter set forth for the year 1996: Revenue Available General Fund Community Development Admin. CDGB/HOME Parkview Villa North Parkview Villa South Para Transit Fund State Aid Maintenance Cable Television Fund Library DARE Project Police Grant Project Pride Captial Improvements Fund Multi-use Redevelopment Infrastructure Fund Capital Equipment Replacement Funds Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Funds Energy Management Data Processing Police/Fire Cont Reserve Debt Service Fund 6,748,890 773,725 364,309 259,417 137,479 93,482 109,486 90,863 443,181 6,325 100,522 3,175 473,152 27,060 200,000 331,269 353,917 5,640,009 1,343,139 1,388,486 1,303,091 339,000 346,866 97,929 118,783 2,946,536 Total Revenue Including Interfund Transfers 24,082,667 Section C. The following sums of money are levied for the current year, collectable in 1996, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated Area Wide 688,931 Estimated Local Levy 2,065,230 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority tax levy budget for the fiscal year 1996 in the amount of $72,191.70. REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 25 BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget hearing shall be held on November 30, 1995 at 7:00 p.m. in the City Council Chambers. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this llth day of September, 1995. Offered by: Seconded by: Roll call: Petkoff Peterson Petkoff, Ruettimann, aye Jolly - nay Peterson, Sturdevant - Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 3. Resolution No. 95-61 Being A Resolution Approving Lotsplit a~ 569 38th Avenue Northeast Motion by Peterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-61 SUBDIVISION REOUEST CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E. COLUMBIA HEIGHTS, MN. 55421 I, Mary Jane Schaefer, hereby request a split of PIN 35 30 24 43 0007, legally described as: Lots, 12, 13 and 14, Block 83, Columbia Heights Annex to Minneapolis, Anoka County,. Minnesota, together with the south half of vacated alley lying adjacent to said lots. THE DESCRIPTION HENCEFORTH TO BE: REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 26 Lot 12 and the east 17.50 feet of Lot 13, Block 83, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Together with the south half of the vacated alley lying adjacent to said lots. Be Lot 14 and that part of Lot 13 lying westerly of the east 17.50 feet thereof, Block 83, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Together with the south half of the vacated alley lying adjacent to said lots. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, in the amount of $ -0- be divided. Paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lotsplit given approval shall become invalid if the resolution, motion or other Council action approving the said lotsplit is not filed with the County Auditor within one (1) year of the date of the Council action. PLANNING & ZONING DEPT. ACTION: Approved This 5th day of Sept. 1995 Mary J. Schaefer Signature of Owner 4101 Madison St. Owner's Address Offered by: Seconded by: Roll call: Fowler Peterson Ail ayes Phone # 788-8428 C. Goodroad Zoning Officer Jane A. Gleason Notary Public CITY COUNCIL ACTION: Approved This llth day of Sept. 1995 Offered by: Seconded by: Roll call: Peterson Ruettimann All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary FEE: $10.00 DATE PAID 8-17-95 RECEIPT NO. 33672 REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 27 B. Bid Considerations 1. Award Contract for Improvements to Ostrander Park Motion by Jolly, second by Petkoff to award the Project #9523, Ostrander Park Building modifications to PMI Construction Company of New Brighton, Mn, based on their low, qualified, responsible bid of $14,220.00 and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same with funding to come from Fund 412-45200-5120. Members of the Council felt more information was needed on this issue before a decision is made. Roll call: Ayes - none Nays - Jolly, Petkoff, Ruettimann, Peterson, Sturdevant Motion fails. Motion by Ruettimann to return this matter to staff for further consideration and to seek bids separately on the doors and on the lights. Motion dies for lack of a second. Motion by Petkoff, second by Jolly to table for further consideration. Roll call: All ayes 2. Award Qf Contract for Water Tower Improvements Motion by Petkoff, second by Jolly to award Project #9503, water tower improvements, to TMI Coatings, Inc. based on their low, qualified, responsible bid for Alternate B of $179,000 and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same with payment for said agreement to come from Fund 651-49449-5130. Roll call: All ayes 3. Authorization to PurChase Replacement for #136 Motion by Jolly, second by Peterson to authorize staff to purchase a new 1995 Ford F250, heavy duty 4 x 4 pickup from the state contract at a cost not-to-exceed $16,750 plus tax equally split between Funds 433-49499-5150 and 432-49499-5150 and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 28 4. Final Payment for Municipal Project # 9511 - Seal Jackson Motion by Peterson, second by Petkoff to accept the work for Municipal Project #9511, seal inverted well at Jackson Pond and to authorize final payment of $9,500 to E.H. Renner and Sons of Elk River, Minnesota. Roll call: All ayes 5. Authorization of Contract for Newsletter Printing Motion by Petkoff, second by Jolly to approve the low quotation of Rapid Graphics in the amount of $4,779 for the printing of "Heights Happenings" newsletter and approve the low quotation of IPC Printing in the amount of $2,975.74 for the printing of the "Heights Highpoints" newsletter and authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 6. Award Demolition Contract on 4501 Madison street and 4656 Monroe Street Motion by Peterson, second by Ruettimann to award the contract for demolition of 4501 Madison Street and 4656 Monroe Street to K.A. Stark Contracting based upon their low, qualified, responsible quote in the amount of $9,250 with funds to be appropriated from Fund 415-59408-3050 for 4501 Madison Street and from Fund 202-36240-3050 for 4656 Monroe Street and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 7. Pond Modifications at Silver Lake Park - Municipal Project Motion by Ruettimann, second by Sturdevant to award the Silver Lake Park Pond modifications, Municipal Project #9316, to F. M. Frattalone Excavating and Grading, Inc. of St. Paul, Minnesota, based on their low, qualified, responsible bid in the amount of $17,728.50 with funds to be appropriated from Fund 652-49499; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. Roll all: All ayes C. OTHER NEW BUSINESS 1. N.E.I. - College..of Technology Agreement with Recreation Department REGULAR COUNCIL MEETING SEPTEMBER 11, 1995 PAGE 29 Councilmember Petkoff felt this institution is going back on its good faith agreement with the City. Motion by Ruettimann, second by Sturdevant to authorize the Mayor and City Manager to enter into a lease agreement with NEI-College of Technology for the Recreation Department's use of their gymnasiums. Roll call: Ruettimann, Peterson, Sturdevant - aye Jolly, Petkoff - nay 2. Authorize Exclusive Negotiations Agreement for Development Proposal at 45th and Central Avenues Motion by Ruettimann, second by Peterson to authorize the Mayor and City Manager to enter into exclusive negotiations agreement with Paster Enterprises and the Columbia Heights Housing and Redevelopment Authority regarding the redevelopment of the southwest quadrant of the intersection of 45th and Central Avenues. Roll call: All ayes 3. Sale of 4204 Sixth Street Motion by Ruettimann, second by Sturdevant to authorize city staff to prepare an ordinance to transfer the city-owned property at 4204 Sixth Street. Roll call: All ayes 4. ~rimary Election Mayor Sturdevant reminded cable viewers of the September llth Primary Election. 10. ADMINISTRATIVE REPORTS a. Report of the City Manager The City Manager's report was submitted in written form. b. Report of City Attorney The City Attorney had nothing to report at this tiem. 11. Motion by Peterson, second by Ruettimann to meeting at 9:50 p.m. Roll call: Ail ayes adjourn the Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL ELECTION CANVASS MEETING SEPTEMBER 13, 1995 The Election Canvass Meeting was called to order at 5:31 p.m. by Mayor Sturdevant. Jolly, Petkoff, Ruettimann, Sturdevant - present Peterson - absent 2. APPOINTMENT OF SECRETARY PRO-TEM Motion by Ruettimann, second by Petkoff to appoint William Elrite Secretary Pro-Tem. Roll call: All ayes 3. PURPOSE OF THE MEETING Mayor Sturdevant explained the purpose of the meeting was to canvass the municipal primary election results and to approve the resolution which addressed the returns. RESOLUTION NO. 95-62 BEING A RESOLUTION CANVASSING MUNICIPAL PRIMARY ELECTION RETURNS Motion by Ruettimann, second by Petkoff to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-62 CANVASSING MUNICIPAL PRIMARY ELECTION RETURNS WHEREAS, the City of Columbia Heights, did on the 12th day of September, 1995, conduct and hold a Primary Municipal Election for the purpose of nominating candidates for office of Mayor and the two year council seat to be voted on at a General Municipal Election on November 7, 1995; and WHEREAS, the City Council of the City of Columbia Heights at a meeting of said Council held on the 13th day of September, 1995, did canvass the returns and results of said Primary Municipal Election; and WHEREAS, the following results were determined by said canvass of said Primary Municipal Election, to wit: TOTAL BALLOTS CAST IN ELECTION: 2,133 ELECTION CANVASS MEETING SEPTEMBER 13, 1995 PAGE 2 Valid Votes Cast for Mayor Joseph S. Studevant Nan Tilkens James D. Verbrugge Undervotes Overvotes Times Blank Voted 1,041 578 511 0 0 3 Valid Votes Cast for 2-Year Council Seat James P. Johnson Meg Jones Rita M. Petkoff Undervotes Overvotes Times Blank Voted 412 816 877 0 0 28 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights. that Joseph S. Sturdevant and Nan Tilkens are hereby declared to be the candidates for Mayor and that Meg Jones and Rita M. Petkoff are hereby declared to be the candidates for the two year council seat at the General Municipal Election to be held on November 7, 1995. Passed this 13th day of September, 1995 Offered by: Seconded by: Roll call: Ruettimann Petkoff Ail ayes Mayor Joseph Sturdevant William Elrite, Secretary Pro-Tem ADJOURNMENT Motion by Ruettimann, second by Petkoff to adjourn the meeting at 5:36 p.m. Roll call: All ayes Mayor Joseph Sturdevant William Elrite, Secretary Pro-Tem CITY COUNCIL LETTER Meeting of: September 25, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER'S APPROVAL ITEM: REQUEST TO SEEK BIDS FOR 1996-SHARED. BY: LINDA L. ~sG ~Y: .,~'.~ · NO: RIDE PARA-TRANSIT SERVICE ~_ ~ ~ ~. DATE: 9-11- DATE: The contract with Suburban Taxi Corporation, the current provider of Shared Ride Para-Transit services, expires December 31, 1995. Staff requests authorization to seek bids for provision of Shared Ride Para-Transit services for calendar year 1996. RECOMMENDED MOTION: Move to authorize staff to seek bids for Shared Ride Para-Transit Services for calendar year 1996. COUNCIL ACTION: CITY COUNCIL LETTER. Meeting of: September 25, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ Planning and Zoning APPROVAL ITEM: Site Plan Amend. Steve donak BY: Tina Goodroa BY: NO: Case #9509-36, 533 N.E. 37th Ave. DATE: September 8, 1995 The Planning and Zoning Commission reviewed the request of Mr. Steve Jonak for site plan amendment approval for his property located at 533 N.E. 37th Avenue. Mr. Jonak appeared before the Planning and Zoning Commission and City Council several times for site plan amendment approval. Enclosed are meeting agendas and minutes from three meetings in 1993 and 1994. Mr. Jonak is requesting two curb cuts and access off 38th Avenue. One of these curb cuts is designed to connect the old building that has access off of 37th Avenue to the new building and provide another access off 38th Avenue. The second curb cut appears to be planned as a parking area. According to the Parking Ordinance, a total of 20 parking stalls are required for the uses of office, warehouse and manufacturing. The original site plan that was submitted and approved in 1993 had no accesses off 38th Avenue. They submitted a revised plan in 1994 which was approved by the Planning and Zoning Commission with one access off 38th Avenue. However, if you refer to the November 1, 1994 meeting minutes, the City Council tabled approval of this revision until paving and screening requirements of the Zoning Ordinance are met. As of this date, the driving area around the storage building has only Class 5 underlayment and screening has not been completed. Mr. Jonak explained to the Commission that the two accesses off 38th are necessary to complete the paving. He plans to complete the curb cuts paving and screening by October 30, 1995. The Planning and Zoning Commission recommends approval of the site plan amendment contingent upon the following items: 1. The review and approval of the Traffic Commission at their meeting of September 13, 1995. 2. The lot be graded, sodded, blacktopped and landscaped with the proper screening installed by October 31, 1995. RECOMMENDED MOTION: Move to approve the Site Plan Amendment for 533 N.E. 37th Avenue contingent upon approval of the Site Plan amendment by the Traffic: Commission and that the lot be graded, sodded, blacktopped and landscaped with the proper screening installed by October 31, 1995. COUNCIL ACTION: ccag995~nol CITY OF COLUMBIA HEIGHTS Application For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Fee ~ Date Paid Receipt No~ -- Street Address of Subject Property~ ~ ~ ' ~ - Legal Description of Subject Property~ Applicant: Descx~ptiOtA of Request: ' I Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning Proposed Use 7. Reason for Requests 8. Exhibits Submitted (naps, diagrams, etc.) Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all york herein nentioned will be done in accordance with the Ordinances o£ the City of Columbia Heights and the laws of the State of Minnesota. · Taken By: PLANNING AND ZONING COMMISSION REGULAR MEETING - AGENDA OCTOBER 5, 1993 PAGE 2 STAFF RECOMMENDATION: Staff recommends approval of the site plan amendment. C. Site Plan Approval Steve Jonak Case #9310-32 RE: 533 N.E. 37th Avenue Steve Jonak has submitted a request for site plan approval for new construction at 533 N.E. 37th Avenue. The Site Plan shows parking for 23 spaces plus 16 spaces of "future" parking. However, no circulation pattern is indicated. This proposal will be reviewed by the Traffic Commission at their meeting of October 4, 1993. A total of 44 parking spaces are required for the proposal. Only 39 spaces are indicated on the site plan. Five additional spaces must be provided on site, per Section 9.116(2)(1) or a variance will be required. All required parking spaces must be installed when this building is constructed. The drainage of the site must not pass onto adjoining properties. Building construction and materials must be consistent with State Building Codes and Standards. The Traffic Commission must approve the site plan which must be designed to provide internal circulation without utilizing the public street. The City Engineer's approval of the proposed drainage is required. Approved screening must be provided between this site and the abutting residential properties. A minimum of 200 square feet of landscaping must be provided for each 20 spaces. A lighting plan per Section 9.116(3)(6) is required to be submitted. All parking spaces are required to be striped. STAFF RECOMMENDATION: Unless additional information is provided by the applicant at the meeting, Staff recommends tabling of the request for lack of sufficient information. Do Public Hearing Lotsplit Case #9310-35 Helen and Joseph Gallus 4025 Stinson Boulevard Columbia Heights, Mn. This is a request for a lotsplit which was originally submitted for review at the September Planning and Zoning meeting. At that meeting, the Commission required drainage and utility plans be submitted prior to City Council reviewal. A misunderstanding of when the City Council review would take place occurred. Apparently, the Gallus's didn't hear the Chairperson's announcement that it would be on the agenda for the Council meeting of September 13, 1993. The request for the lotsplit was denied by the City Council. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 5, 1993 PAGE 2 C. Site Plan Approval Case #9310-32 Steve Jonak RE: 533 N.E. 37th Avenue Don Schneider presented the request of Steve Jonak for site plan review of proposed new construction at 533 N.E. 37th Avenue. Mr. Schneider informed the Commission of a number of deficiencies in the site plan. Mr. Jonak was present and reviewed an updated site plan with the Commission addressing some of the items not in compliance during site plan review. Mr. Jonak stated that there would be adequate room to provide the required 44 parking spaces on the site. However, he has requested in writing a lease from the Hennepin County Regional Railroad Authority for the vacant lot at the southeast corner of 37th Avenue and Fifth Street to serve his parking needs. If that lease would ever expire or be discontinued, Mr. Jonak stated he would then install the required amount of on site parking. He informed the Commission that all parking spaces would be striped. He also stated that, when the new building completed, his plans are to totally regrade and landscape the property. He indicated that proper lighting of the property would be done in conformance with the Zoning Ordinance. Mr. Schneider informed the Commission that the Traffic Commission reviewed Mr. Jonaks site plan at their meeting of October4, 1993. The Traffic Commission approved the proposed site plan with regard to traffic flow based on the fact that the applicant is not proposing to open a new curb cut on 38th Avenue. Mr. Schneider also presented a memo from Mark Winson, Public Works Director, indicating Staff would work with Mr. Jonak to provide detention in accordance with City requirements. It was also suggested Mr. Jonak obtain an easement for drainage proposed across affected properties to the west and coordinate with the grading of the proposed developments parking lot at 455 N.E. 37th Avenue in order to facilitate the drainage. Motion by Larson, seconded by Fowler, to approve the site plan provided: 1. A parking lease agreement is submitted in writing; 2. The drainage of the site be resolved with the Public Works Director; 3. The area on the north and east side of the proposed building be graded, sodded and kept from future development and designated for future parking area; 4. The lot be graded, Sodded, blacktopped and landscaped with proper screening installed by July 15, 1994. Roll Call: All Ayes. Do Public Hearing Lotsplit Case #9310-35 Helen and Joseph Gallus 4025 Stinson Boulevard Columbia Heights, Mn. Evelyn Nygaard explained that Mrs. Gallus had requested, by telephone, that her request be tabled. Ms. Nygaard also stated that Staff would need additional time to review the information presented prior to the meeting. Motion by Fowler, seconded by Larson, to table the lotsplit request for 4025 Stinson Boulevard to the next meeting scheduled for November 2, 1993. Roll Call: All Ayes. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES SEPTEMBER 6, 1994 PAGE 2 Council Representative Peterson also indicated to Mr. Truckenbrod that he should work with his neighbors. He indicated to Mr. Truckenbrod that the Crotty's could install a chain link fence along and inside the property line without Mr. Truckenbrod or the City's approval. Mr. Crotty indicated that he understood Mr. Truckenbrods problem and would be willing to install the fence an additional foot inside the property line adjacent to Mr. Truckenbrods house increasing the distance from the property line to 4'6". Commissioner Szurek also felt a compromise on Mr. Truckenbrods part was important, indicating again that Mr. Crotty could install a chain link fence at the property line without his neighbors approval. Motion by Fowler, seconded by Peterson, to recommend to the City Council the approval of the proposed 5'4" high special purpose privacy fence at 3964 Van Buren Street. **THIS ITEM TO APPEAR ON THE SEPTEMBER 12, 1994 CITY COUNCIL AGENDA. B. Site Plan Amendment Case #9409- 30 Steve Jonak RE: 533 N.E. 37th Avenue Evelyn Nygaard presented the request of Mr. Jonak for an amendment to his previously approved site plan for the building at 533 N.E. 37th Avenue. She informed the Commission that Mr. Jonak has installed Class 5 underlayment for the driving area around the storage building and does not want to pave this area as previously required under the former site plan review. She indicated that the Zoning Ordinance Section 9.116(3)(a) requires driveways and parking areas for four or more vehicles to be surfaced with materials that control dust and drainage. She stated that a plan for surfacing and drainage must be approved by the City Engineer. She directed the attention of the Commission to a memo from the Public Works Director, Mark Winson stating that, based on Section 9.116(3), it is his position that any designated or required parking area and driveways are to be surfaced with asphalt or concrete. He felt gravel can cause a dirt problem and can adversely affect drainage in the form of erosion and deposition of materials in a storm drainage system. Ms. Nygaard also stated that Mr. Jonak has also installed heating to the warehouse which was approved as a "cold storage - unheated" warehouse building. A portion of the slab has been left open so that Mr. Jonak can install plumbing at some future date although his site plan was approved with no plumbing to be installed. The required sewer availability charge (SAC) has not been paid to the City and submitted to the Metropolitan Waste Control Commission for this building as it was to be "cold storage". She also stated that the approved site plan has been altered considerably with a curb opening onto 38th Avenue and a driveway around the warehouse. An amended site plan will be required to be submitted. She also informed the Commission that the warehouse is being used without final approval being given of the building construction. Mr. Jonak presented pictures to the Commission of other businesses within the Industrial District that do not have hard surface parking or driveway areas and have had recent remodeling or additions. He felt that all properties should be treated equal. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES SEPTEMBER 6, 1994 PAGE 3 After much discussion regarding the changes that have been made to Mr. Jonaks site, Council Representative Peterson indicated that Mr. Jonak should obtain approval from the Traffic Commission for the curb cut on 38th Avenue and an amended site plan should be submitted to the Public Works Director for formal approval. After those items have been addressed, the Planning and Zoning Commission would then review Mr. Jonak's request. Motion by Peterson, seconded by Paulson, to table the request for site plan amendment for 533 N.E. 37th Avenue. Roll Call: All Ayes. Public Hearing Special Purpose Fence Case #9409-40 Gregory J. LaPlant 4359 N.E. 3rd Street Columbia Heights, Mn. Evelyn Nygaard presented the request of Mr. LaPlant for permission to install a six foot high special purpose privacy fence along and inside the north side property line from the front of the house to the rear property line and then south a distance of 17 feet along and inside the rear property line of 4359 N.E. 3rd Street. She stated that Mr. LaPlant has requested the fence due to the heavy traffic and accompanying noise. She indicated that there is a ten foot easement on the north side of the property. Mr. LaPlant stated that he was aware of the easement along the north side of the property and that he will be using screws to allow easy removal of the fence if and when necessary. Motion by Peterson, seconded by Fowler, to recommend to the City Council the approval of the six foot high special purpose privacy fence with the stipulation that, should ingress and egress be needed for utility work, the owners would be responsible for removing and replacing the fence and for any costs incurred in the process. Roll Call: All Ayes. *THIS ITEM TO APPEAR ON THE SEPTEMBER 12, 1994 CITY COUNCIL AGENDA. D. Public Hearing Tom Olson Variance 3943 Polk Street N.E. Case #9409-41 Columbia Heights, Mn. 55421 Evelyn Nygaard presented the request of Mr. Olson for a variance to allow the expansion of the non- conforming structure located at 3943 Polk Street. She explained that the existing building is located 3'7" from the side lot line on the northwest corner and 4 feet at the northeast corner. Continuing the existing wall line will take the northeast corner of the house to approximately 4' 1-1/3" from the lot line. She explained that Mr. Olson is proposing to remove the existing back porch and construct an 8'x22' addition. The addition would provide an area to construct a proper stairway to the basement. The kitchen is extremely small and could be expanded into the addition. She indicated that the structure is old and in need of renovation. However, it has a full basement with a foundation directly under the walls. Mr. Olson stated that he has owned the home since 1991 and does plan on living in it after the renovation. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES NOVEMBER 1, 1994 PAGE 1 The Planning and Zoning Commission meeting of November 1, 1994 was called to order at 7:00 p.m. Members present were Paulson, Fowler, Larson, Peterson and Szurek. Also present were Evelyn Nygaard (Building/Zoning Administrator), Don Schneider (Director of H.R.A./City Planner) and Jim Hoeft (City Attorney). Motion by Peterson, seconded by Fowler, to approve the minutes from the meeting of October 4, 1994 as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Petitions, letters and requests. Ao Public Hearing Lotsplit Case #9411-47 Paul Wychor RE: 1814 N.E. 41st Avenue Columbia Heights, Mn. Evelyn Nygaard presented the request of Mr. Wychor for a lotsplit of 1814 N.E. 41st Avenue to allow the combination of the rear 120 feet with the property he owns located at 1813 N.E. 40th Avenue. She explained that Mr. Wychor had previously made the request on behalf of the owner, Russell Kroger, who has since passed away. Mr. Kroger's sister, Doris K. Berg, who was present, has agreed to the lotsplit. The lotsplit will leave 1814 N.E. 41st Avenue with a lot size of approximately 110 feet by 180 feet which is an ample lot size for the R-2 Zoning District. Motion by Paulson, seconded by Fowler, to approve the lotsplit as presented for 1814 N.E. 41st Avenue. Roll Call: All Ayes. *THIS ITEM TO APPEAR ON THE NOVEMBER 14, 1994 CITY COUNCIL MEETING. B. Site Plan Amendment Case #9411-48 Steve Jonak RE: 533 N.E. 37th Avenue Evelyn Nygaard presented this item as it had been tabled from the meeting of September 6, 1994 to allow Mr. Jonak time to obtain approval from the Traffic Commission for the curb cut on 38th Avenue and submit an amended site plan to the Public Works Director for formal approval prior to review of the amended site plan by the Planning and Zoning Commission. Ms. Nygaard had previously informed the Commission that Mr. Jonak has installed Class 5 underlayment for the driving area around the storage building and does not want to pave this area as previously required under the former site plan review. She indicated that the Zoning Ordinance Section 9.116(3)(a) requires driveways and parking areas for four or more vehicles to be surfaced with materials that control dust and drainage. She stated that a plan for surfacing and drainage must be approved by the City Engineer. She referred to a memo from the Public Works Director, Mark Winson, dated September 1, 1994 stating that, based on Section 9.116(3), it is his position that any PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES NOVEMBER 1, 1994 PAGE 2 designated or required parking area and driveways are to be surfaced with asphalt or concrete. He felt gravel can cause a dirt problem and could adversely affect drainage in the form of erosion and deposition of materials in a storm drainage system. She informed the Commission that the Traffic Commission's recommendation to the City Council for approval was tabled by the City Council until the paving and screening requirements of the Zoning Ordinance are met. Mr. Jonak was present to voice his confusion over what is required for screening. He also stated that his reason for not wanting to blacktop or concrete his yard areas is because the constant use of the forklift on blacktop causes it to break up too often and concrete would be too expensive. He also stated that the City sodded over the existing curb cut on 38th Avenue. He re-installed the opening for his use. He also complained about the other industrial businesses that have done remodeling projects (i.e. Duall, Col. Mctel Fab) but have not been required to blacktop or concrete their yard. Council Representative Peterson stated that when Mr. Jonak appeared before the Commission with his original site plan he indicated that the area would be hard surfaced and the future parking areas sodded and landscaped. Mr. Jonak should have known at that time how he would be using the area. Commissioner Paulson emphasized the fact that the dust created by the constant use of the forklift equipment on the unpaved area would create problems for the adjacent properties. He stated an unpaved area also causes drainage problems and runoff not only in the immediate areas but could also cause a far-reaching problem in respect to local ponds, streams, lakes, etc. He stated that the Zoning Ordinance requires concrete or paving of areas to reduce windborne and waterborne materials from the environment. Commissioner Paulson apologised to Mr. Jonak regarding the additional expense he will incur to comply with the Zoning Ordinance stating that he does have the benefit of the new building. Evelyn Nygaard stated that the curb cut onto 38th Avenue was not indicated on Mr. Jonak's original site plan. Commissioner Larson felt that if Mr. Jonak has installed a curb cut and created an access area or driveway, he must comply to to Ordinance requirements for hard surfacing. Mr. Jonak requested additional time to prepare a new amended site plan to reflect the changes he will require for the operation of his business. Motion by Larson, seconded by Paulson, to table the site plan amendment to allow Mr. Jonak time to prepare further documentation. Roll Call: All Ayes. Public Hearing Combination and Lotsplit Case #9411-49 David Ficek RE: 4241, 4255, 4301 N.E. 3rd St. Columbia Heights, Mn. CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: TINA GOODROAD ZONING/GRANT COORDINATOR MARK A. WINSON $4~-3 PUBLIC WORKS DIRECTOR/CITY ENGINEER INDUSTRIAL STEEL SITE PLAN REVISIONS AUGUST 18, 1995 I have reviewed the proposed changes Industrial Steel would like to make to their site plan including a new entrance on 38th Ave. The inclusion of this new entrance will require review by the Traffic Commission and we will place this item on their agenda for September 13th. Attached you will find the original and two copies of the large plan you provided me. I have also included a copy of what I believe was their last approved site plan from 1994 and a copy of the access on 38th that was approved by the Traffic Commission on October 3, 1994. If you have any questions, please feel free to contact me. MAW:jb 95-495 Attachment X CITY COUNCIL LETYER Meeting of: September 25, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ¢ Fire ITEM: Establish New Hearing Date BY: Lowell DeMars ,/~,~- BY: License Revocati0n, R~t,al Pr~/pe)rty NO: Z/z;. DATE: Sept 18, 1995 DATE: Previously, the City Council established a hearing date for revocation or suspension of a rental license for Kurt Richter regarding the rental property at 4540 Tyler Street NE. An extension of time is necessary for compliance with Housing Maintenance Codes and a new hearing date of October 23 is requested for this property. RECOMMENDED MOTION: Move to Re-Establish a Hearing Date of October 23, 1995 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Kurt Richter Regarding Rental Property at 4540 Tyler Street NE. 95-186 COUNCIL ACTION: CITY COUNCIL LETYER Meeting of: September 25, 1995 CONSENT AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ Fire ITEM: Establish Hearing Date BY: Lowell DeMars ~ BY: License Revocation, Rental Properties '~ NO: j-~, ~ ~// DATE: Sept18,1995 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Housing Maintenance Codes. For failure to submit license renewal application and fee: 1) Richard L. Berg ........................... 3925 NE 3rd Street 2) Richard L. Berg ........................... 4126 Madison Street NE For failure to correct code violations: 3) Reshetar Systems/Anderson Apartments ........... 711 NE 37th Avenue RECOMMENDED MOTION: Move to Establish a Hearing Date of October 9, 1995 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against the above- named Property Owners Regarding their Rental Property. 95-190 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of.' 9/25/95 AGENDA SECTION: C 0 N $ E tq T ORIGINATING DEPARTMENT: CITY MANAGER NO. q, PUBLIC WORKS q~,) . ITEM: BUS STOP AND PARKING CHANGES ON BY: M. Winson BY: ' NO. 40TH AVENUE ~: /~_. ~,) DATE: 9,18/95 DATE: In order to serve the public better, the City Manager has suggested that the parking spaces directly in front of City hall be for 15-minute parking and the undesignated parking be the space furthest east. The bus stop and drop zone parking would remain the same. RECOMMENDED MOTION: Move to designate the parking in front of 590 40th Avenue as "No Parking-Bus Stop" from the alley 59' east, "No Parking-Drop Zone" 24' east (1 space) a "15-minute parking 8 a.m. to 5 p.m. Monday to Friday" 44' east (2 spaces) and Undesignated Parking 22' east (1 space) with "No Parking" beginning and continuing around the comer based on the recommendation of the Traffic Commission. MAW:jb 95-574 COUNCIL ACTION: BRC F'INANCIAL SYSTiEM 09/21/95 16:].5:56 F:I.JI"ID i:~ECAF' :: F:'UhlI) I)ES[:R]:F:'T ]:ON 101 201 202 203 2:1.2 2:1.3 225 240 270 401 4 02-'.' 410 411 415 60:1. 602 603 60<? 65.1. 701 710 71~0 880 88:1. 884 887 GE]',IEF~AL. HRA CEN'f'I~AI... OFF"ICI:-' FUND ANOKA COUI-4TY C])BG PARKVIIEW V:[I..L.A NOR'TH STATE Ail) MAIIqTE],IAhICE F'ARKVT. I.E"W v]r.I...I...A SOUTH CABL. I!!: TEI...F.i:V l S I C./[',l L.. :[ BF~:AI~Y I)ARIE F'RO JI:'.':E;T (.*.-Al:" I TAL.. T. M,F'F;~OVE~.I'IEhi TS s'r'ATliiZ A 1.0 £;[)blS'T'i:;~UCT .1: Clhl SHL:.:F:I= .1: EI...D F;~E:D E:VFZ L.O F' F;IE N T C':AF']:"fAL. IMF'-GEN GOV'I". CAF'I'rAL CAP.1:'I"AL. ]: FH:'RC:iVEMENT ...- ' I::'l WA'f'ER UT ];l...;l:'f'Y SE:i.,,~S;F;~ U'I" ]: I....1; TY RE:F:'USE FUND L.. :[ WATE:R C'OI,.;.STI-TL.'C'.'f' I (31,.1 FL;ND ,'-i;E;L,J'.Et:;~ CONSTF~UC;T ]: ON FUhl.lD CIEI'4TF(AI_ G A I'",l .A L") E:". E:NE:F;,"GY DATA I::'I"'".:OCFZS.~:~ ]: t",O I::' E: R ;'"i .1: T COI'-ITI~'I: f~d..j'f ED F'F;"OJI.:~:CTS""I:~EC :[ I'1S U R A hi C Iii: ESCRC"W F:'I...I"::X BE:NEF']:'I" 'T'RLIST FLJND TOTAl_ AL.L.. F'UI"ID,~i; BANt< F~EiZ.':.AI::' :: BANI< NAME: BANK C:HEC K II'IG ACCCILJhFf' TOTAl... Al_l_ BAI'-IKS Check History DISBURSEMENTS 61,194.60 4,274..45 96,652.09 12,207.26 421.97 5,625..29 511.64 95.28 40 ,, 00 7..~6 137.32 304.89 764,,:1.8 8,694.75 33,9:1. 8,544.54 60,547..79 95,362.95 290,543.97 4,053.72 9,540.29 7,394.24 4,879.37 898 ,, 08 2:[7.1:t. I ,053,, ;I. 8 5,255.00 195,645.32 720.69 875,621 ,, 23 875,621.23 875,621.25 BRC F]'NANCIAL. SYSTEM 09/21/95 1.6:1 Check History 9-25-95 COUNCIL. LIST CITY OF' COLLJMBIA HEIGHI'S GL540R-V04.30 PAGL--. BAN K VENDOR CHECK NUMBER AMOUNT BAN K CHEC K:I:NG AE,~COLJIq'I'' GE:RG/DONALD OR MARY BELL..BOY BAR SUF'F'I_Y BEL. I.,BOY CORF'ORATION BIrT. RGFORD TRUCK I NG BI.,.OOMER/M I L. DRED BOlD HOLJSER CANDY & TOBA C; ITY F'AGES COCA'---COI_A BOTTI,.ING MIDWE DEL. EEGARD 'TOOl... CO. EI...ECTRON I C IHAG ING CENI'E F'I~:]: KEiI:::/ROBERT I) I:'RAtq KI_ I N ~]LJIES'T GAL.L.~E]:ER/BZI...I... & 3UNS: (3AI,IZIER DIST, It,K:. (:;R]:C;C;S--CC)OF'E:R & CO HIE I GFITS E L.E CT R i C l NC ,, H E N T G E: S / P A T R I C K I..IIERBIERT/JOHN HOSCH/L. AWF~E:tqCE: JOHNSON BROS. L.]:QL.JC)IR CC),, J O I.-IN S T 0 N / J U N :E KO)~US/JIEAN K U E: H N / J E A N KUETHIEIR DZST, CO. I...ABOR RE~I...ATIOtqS ASSOC,, L..IEAGL]IE OF MN CITIIES INS I~iAf~l( V]:I DIST. HC CI...AI,~AI..~AIq / L ALH~IEN MEED:[ C:I:I, IE: L. AKE TOURS HIEIqARDS CASHWAY LUMBEIR HI NN[EAF'OL.I S FINANCE H I NTEI~-,WE I SMAN MOEI...L. ER/KAREN MYAS - MN/AAU NO[~SE:MAN AWARDS & ENGRAV NOt~THE:IRN AIR F'ARTS F'LUS PETTY CASH - GARY BRAATE PETTY CASH - JOANNE [lAKE: PHILI_IF'S WINE & SPIRTS PRIOR WINE I='RYOIR RIESOURCES, INC QUAL.]:TY WINE: & SF'ZRIT8 SAINT MARYS UNZVERSZTY SANI)BERG/BARBARA STAR TRIBUNE STLJRDEVANT/JOS;E:F'H S 54908 988.00 54910 68 .. 90 54911 8,563.68 549].2 I ,259.66 54913 79.25 54914 676.95 54915 400.00 54916 2,279 .. 80 54917 84.76 54918 50.00 549.1.9 243.75 54920 340.00 54921 16.00 54922 .1.8 .,, 089,95 54923 2,335.59 54924 179.50 54925 392.70 54926 ].4.85 54927 900.00 54928 5,6:L4..1.9 54929 30.67 54930 79.25 54931 30.OJ. 54932 24,752.40 54933 145.00 54934 5,255 .. 00 54935 27,237.72 54936 500.00 54937 3,339.00 54938 85. :L 6 54939 49.04 54940 9,753 ,, 70 54941 106.95 54942 1,400. O0 54943 452.63 54944 385 ,, 78 54945 59.58 54946 75.42 54947 6El. 44 54948 1.3,307.09 54949 2,700.05 " ¢ ':: 99 ,, O0 o4 ? ~,O 54951 1,33.1..21 54952 585.00 54953 700.00 54954 409.95 54955 21.75 BRC FINANCIAL SYS'T'EM 09/21/95 .16: I Check. H,:L ,story 9.,--25-95 COUNC~£L L. I8'¥ CITY 01-- COLUMBIA I'~I?IGHTS GI..540R-V04.30 F'AGE 2 BAN K VENDOR CFIECK NUMBER AMOUNT BANK CHECKi[NG ACCOLgqT TWIST & SHOUT PRODUCTION WAF(REN/KATHY WEST WELD W.T. NSON/MARK AF:'SCME: ANOKA COUNTY SOCIAL. SERV BECKER COUNTY CHILD SUF'F' DCA INC. D E N T I C A ~ E FIRST CSMMUNITY CREDIT U GREAT WEST I...IF'E & ANNU]:T :[CMA F(ETIREMENT TRUST 45 M:I:C I<ELSON, TRUSTEE/J J M:I:NIqEE;STA MUTL~AL.. L.]:F:'E MN ...... K~:.VE .NU,:. D, .I PiN STA'T'E RETIF~I~:I'IEIq'I' SYS't' NO'::~THEAST STATE: BANK F:'AYROt...I... ACCOUNT I::' iii: R A F'ERA ....DEF" I NED CONTR I BUT I::'ERA -. F I F::E Ri~]... I EF' I::'E]kA L. IFIE ]:NSURAIqCE I::'ERA F'OL.]:CE: RE]...IEF' CONSO F:'RUDENT:[AL. L.]:F'E INSUIBAlqC RAMSI)E]...I... E;CHOI...ARSHiF' FUN STATE: CAF'ITOI_ CREDIT UNI UIqlON 49 UNITED WAY I_.AND TITL. E: INC ACCAI::' AI,ICFIC)R F'A F'E:F( BEI...I._BOY BAR SLJPF'LY BEL.i..BOY CORF'ORATION BERUI_~SN/SANDI~A BONE:STEEL/PAUL COI_UMBIA HEIGHTS BASKETB GF~IGGS---COOF'EiR ~ CO I VES/M I CHAEL JOHNSON BROS. LIQUOR CO. KEWA'T'T/CHARLES LAND TITL. E M I NTER-WE I SMAN I'1 S F' F'ARTS PLUS F'E]::'SI-COL. A-7 UP F'E'¥TY CASH -" GARY BRAATI~S F'E:TTY C~SFI -" JANICE MCGH 54956 75. O0 54957 30. O0 54958 62.51 54959 55.02 54960 817.40 54961 579. O0 54962 50. O0 54963 2,076.56 54964 256..02 54965 1,619.00 54966 5,044.34 54967 6,595 ,, ~B7 54968 350.00 54969 571 ,, 00 54970 6,119.00 54971 953 .. 50 54972 36,854.16 54975 115,982.93 54974 19,600.00 54975 94 ,, 62 54976 379..1. 0 54977 150..00 54978 1,644.75 54979 1,21 .'1.. 00 54980 45.25 54981. 970 .. 00 54982 609.00 54985 59.50 54985 32 .~ 636.75 54986 526.00 54987 55.42 54988 2.15.44 54989 20,189.10 54990 177.25 5499]. 16.75 54992 1,052;. 18 54995 15,654.39 54994 60.00 54995 4,144.03 54996 1,110.7:1. 54997 65 ~ 175.05 54998 4,057.43 54999 581.43 55000 178.10 55001 962.51 55002 87.00 55003 38.72 BRC FINANCIAL. SYSTEM 09/21/95 _1.6: .1. Check .History 9-25-95 COLJI,IC.]]I... L..l~ST CITY OF' COLUMBIA I"IEIGI'~]'S GL540R-V04.30 F'AG[£ 3 BAN K VENDOR CHECK NUMBER AMOUNT BANK CHEZ;KII'4(3 ACCOUI'IT PHILLIF'S WINE & SPIRTS F'OL ICE INSTITUTE F'RIOR WINE ~.IUALITY WINE & SPIRITS RAPID GRAPHICS & MAILING RENNER & SONS/E H SI...OW F'ITCH MINNESOTA STAR '['RIBLJNE T[]WN & C[]UIqTRY []FFICE CL U S WE:ST COMIqUNICATIONS WIL. L.MAN/EDWARI) A Y(]L;h',(3/C;E:RIR I M A & C SIq~L..I... A T&T ~IRIEI...I~:SS ~CE HARDWARE ~C'T ION I~ESSENGE]:~, AIEC E:NG ]: NEIEF~ ]:NG AI...B INS(]Iq AME:RICAN I._INE:I',I SUF'PL.Y CO AIqERICAN WATERWORKS ANDERSEN & ASSOCIATES/E. AI::'F'LIIED FL. IJID F'OWER ARAMA?~ I< A'T & 'T WIRELESS SERV]]CES AT& T BAUER BUII..T TIRE & BATTE B IFF:' ' S, I NC. BITUMINOUS ROADWAYS, INC BI..AU/MAR K BL. UEMEI..S TREE SERVICE BRAKE & EQUIPMENT WAREHO BRIGHTON EXCAVATING BRYAN ROCK PRODUCTS, INC CARLSON EQUIPMENT CATCO PARTS SERVICE CENTRAl_ STORES CITY OF COLUMBIA HEIGHTS CITY PAGES COCA'"COLA BOT'TLING MIDWE COMPUTER CORP CREST VIEW LUTHERAN HOME CSC CREDIT SERVICIES CURT]]S INI)USTRIES INC D C HEY COMPANY D ROCK CE]NTER DALCO EN'TERF'F~ISES INC DANKO EMERGENCY EQU]]PMEN 55004 7,090.92 55005 [~60., O0 55006 S,641.71 55007 5,166 .. 76 55008 4,884. O0 55009 9,500 .. O0 55010 635.00 550.1. 1 80.30 55012 2~8.20 55013 3,054.54 55014 12:0.00 5501.5 .1.06.25 55017 244. ].2 550:i. 8 2.'1. ,, 30 55019 315 ,, 57 55020 26.95 55021 4,000.00 55022 70 ,. 69 55023 88.75 55024 1., 670.00 55025 230.47 55026 39 ,. 1.3 55027 497.28 55028 0 ,, 50 55029 202.19 55030 353 ,, 82 5503.1. 522.08 55032 21.25 5507;3 50.00 55034 16, <762.. 66 55035 129.71 55036 2.55.60 55037 256.62 55038 1,865.21 55039 3.98 55040 49.61. 55041 55.00 55042 400.00 5504~ 278. O0 55044 84.13 55045 8,558.01 55046 10 .. 00 55047 229.27 55048 186.24 55049 5.1.0 ,, 83 55050 36q. 28 55051 242.00 BRC FINANCIAL. SYSTEM 09/21/95 16:1 CITY OF' C[)LUMBIA HEIGHTS GL540R-'-V04.30 PAGE 4 BANI< VENDOR CHECK NUMBER AMOUNT BAN K [.';Hr-~'.C K I NG ACCCII...IIqT I)AVIES WATER EQLU:I::' CO. DAY--T I MER.~, IFIC. DOI-!'S CAR WASHES ]DU AI...I... SI::F(VICIE COI,il"RACTO EASI" SID',ii: BEVE]-~AGE CE) I!..".CONOM lC I:'RE$$, I I,IC/THE 13...VIN 8AFE'I"Y SIJF:'Ft.Y F:'AD DEI,.I F'UI~IF' t.'-"I...EX [:::Oi~IPEI-ISA1'' 101,1 ~ I NC F:'O CI...iS NI:J:WSF'A F'I.~]~:S GI...I!!:NWOOI) I GOOD MD/ DR (..]ARY HA.'.>I I..IANCO CORF:' I-.IASSA~,I ,SA'.qD & GRAVE].. I..liii: I GH TSEI~.EC TlR I C I I,IC. H I L. I... T CI F' T R A I L E R S A I... I.-]: S I I--I I--[OI...IDAY STAT ICI',t I--tl,]G(3Et:~ PRODUC. TS ZI,IC :I:I,IDti[:F'I~:IqDI.i.':NT SCI~lO01... D I ST :IZNTE:I:blATIONA'_ CRYSTAL MF I F'C F'R I FIT :1: J B DISTRIBRUTII,IG JIM HATCH F'FZ.:TtE:I.~SOI~I SAL.IES JOH?,ISON 1::' I RST AII) K M A R T KAL. :r I-,IA, W I I...I...S :, WOOD?.; :, G I SrO KODA K/EASTIqAI'I I...Al<[i: RESTORAT]:OI'I ]:Fir,:) I...ANGE 'TAN!<, Ihi(.] L. AR,c:ON/CL. AY I,. I.:.: E F' BROS. I_.OCATOR & MOt'IITOR SALE8 I...81~-'ENZ BUS SERVICIE INC. I..IJ[:i:II...I_.E ' S F'I...OWE]::,' SHOP LUND/TIM M H C ASSOCIATE,S MAC QUI.-".:EN EQIJIF'IqENT CO. MACI(E LAUNDRY SERVICE MACTA MART I I,I--M[;AL.L I S'I"E R MASYS CORF'. MI!3)I"OX I..AI-.';ORAI'OR Z ES, I NC; Mli.:.I,IARDS CASF!WAY L.I...1MBE:Ii: MIiTI"I:~OF:'OL I TAN WA,C.;TE COI, ITR M.T. CROF I L.M []F'T I [iAI... ST'OF(A[.] MII)WAY INI)USTRIAL SIJF'F'L.Y 55052 25.41 55053 54 ,, 90 55054 6O0. O0 55055 .1. ,799.44 55056 83,527.65 55057 95.65 55058 112.66 55059 55 ,, 59 55060 2:00.00 55061 1,042.., 78 55062 13.42 55063 300 .. 00 55064 167.36 55065 155.90 55066 483.60 55067 740. :L 4 55068 37.70 55069 10 ,. 00 55070 590 . O0 55071. 42 . 00 ..... 0 7,,:. .1. 44.64 55073 45.72 55074 75.27 55075 175.95 55076 105.91 55077 74 ,, 90 55078 813.20 55079 700 .. 00 55080 I, 380 ,, O0 55081 5.52 55082 75.00 55085 232 ,, 82 55084 297 ~ O0 55085 161 ,,00 55086 46.10 55087 29,,99 55088 I, 200.60 55089 287.67 55090 160. O0 55091 500. O0 55092:: 306. O0 55093 821 ,, 78 55094 114.00 55095 339.57 ..... .,0 O0 o,. 096 57, . 55097 221.35 55098 47.93 BRC FINANCIAL SYS'T'EM 09/21/95 16:1 Check History 9--25-.-.95 C, OtJNCII... I...IST C, II'Y OF COLUMBIA I-IEZGHI'S GI..540R-V04.30 F'AGF_' 5 BAN K VE:NDOF~ CHECK NUMBER AMOUNT BANK C, HECK ING ACCOUI,IT MIl)WE:ST AE;F'HALT CO. MIDWEST BUSINESS F'RODUCT I'lI I'IAR F:'ORI) MINI,4EAPOLIS EQUIPMENT CO M:I:NNE:APOL. IS SAW CO. MINNEGASCO MINNE:SOTA DARE: OFFICERS I~1 tNNESOTA NAHI~O DE:PARTMEIqT OF' F'UBLIC MN DEF'T OF F'UBL. IO SAFETY MN SE:CRE:TARY OF STATE OF' MN STATIE TIRE:AS BUILDING MT I D :1: ~;TR I BUT l NG MYE:RS/MATT I,I IE P CORF'OF~ATIC)N lq S F' NAT I C)hlAL. GUA'~:~D I AN NC)RTH STAR ICE I,lOr~ff f I~:.1~ ,t ,.~AI-~I'T~)RY SUF'F'LY OI--'J... l N SAL. IE S, I NC. OI...SON RAI)IATOF~ CC). C)LSC)N ' S Pi_.VI'tB]: OLYMPIC IEI...E:CTF~]:C CO INC I::'AM C)II_ INC I::'HOT 0 CARE: F' :[ TI,IEY BOWES L. OU I SV ]: I_I...E F'I...UNI(E:TT 'S, INC F'OI...AIROID IEXF'RIESS I::'OSTAGE: BY FHO. IE. SYSTEM F'F~A :[ R l E: EQU I F'MENT COMF'AN F:'I:~ESTO CHE~MICAI... COMF'ANY F'UI~F' AND METEIR SERVICE RAD:[ 0 SHACK I~IEI...IABLE OF'FleE SUF'I:'L.Y I~IZX DISTRIBUTING CO ROBINSON LANDSCAF'ING INC ROSEDALE: CHEV RUDIENSKY/JESS IE SCOTT/VERNON 80UTHAM BUSINESS COMM STEVE: MILLER DECORATING STRISICHER GUN'S INC/DON SUBURBAN RUBBER STAMP SYSTE:MS SUF'F'I...Y INC. TW:I:N CITY JANITOR SUF'F'LY U S WIEST CEL.I_ULAR U S WEST COMMUNICATIOI'~S 55099 2,577.45 55100 407.41 55101 5.45 55102 123.08 55103 9.00 55104 1,224.50 55105 40.00 55:1.06 T~O. O0 55.1.07 35.00 55.1.08 99.00 55109 50.00 55110 217.11 55:1..1..1. 7,1.1.3.14 55.1..1.2 50.00 55:1..1. 3 56.73 551..1.4 13., 089.08 55115 68.90 55.1..1.6 2, :1.3:1.. 44 551.1.7 221.52 55.1..1.8 326,,48 551 .1.9 88.75 55.1.20 7:~;:;6 ,, 50 55.1.2.1. 3,883.00 55.1.22 606 .. 97 55.1.23 5.52 55124 4-4.02 55125 237:24 55126 103.9q 55.1.27 2,178.64 55128 23.96 55.1.29 581,40 551,30 135.00 55131 4.57 55132 28.51 55133 23.,710.32: 55134 35.15 55135 1,36.65 55.1.36 100.00 55138 155.00 55.1.39 ,375.00 55].40 85.43 55.1.41 12.78 · ....,.-,~ 1,511.97 55.1.43 90.84 55144 97.06 55145 113.74 BRC; F I NANC I Al... SYS¥1"I.:.".M 09/2:i./95 :1.6: :1. C he (:: ~.~ History 9.*--25-**-95 COUNCIL I...IST CI'¥Y OF COLUMBIA HliF. I. GHT,S GL. 540R-.V04.30 PAG[E 6 BAN K CHECK FILJMBER AMOLINT BANK CHECI<II,tG ACCOUIgT 55146 1,742.26 55.1.47 20,, ?.5 55148 220.88 55149 16.91 55150 64.68 55].51 92.77 55.1.52 799.48 55153 979.80 55154 95,212.50 55155 .366 .. 09 55.1.56 54.79 CITY COUNCIL LETTER Meeting of September 25, 1995 AGENDA SECTION: PUBLI C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER / Fire APPROVAL NO: ITEM: Closing Heating/Adopt Resolution BY: Lowell DeMars g-ff.x' BY~ Rental License Revocation DATE: Sept 18, 1995 DATE: Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against James J. Potocnik regarding rental property at 647 NE 37th Avenue for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95- 62 , there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 95-62 , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by James J. Potocnik Regarding Rental Property at 647 NE 37th Avenue. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by James J. Potocnik Regarding Rental Property at 647 NE 37th Avenue in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-184 COUNCIL ACTION: RESOLUTION o5- 62 RESOLUTION OF THE CITY COUNCIL FOR TIlE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSU.&NT TO ORDINANCE CODE SECTION 5A.408( 1 ) OF' TI-L4T CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY JAMES J. POTOCNIK, (HERE INAFTER "L ICENSE HOLDER" ). WHEREAS, LICENSE HOLDER IS THE LEGAL O~SNER OF THE REAL PROPERTY LOCATED AT 647 37TH AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES .4ND REASONS FOR TttE PROPOSED COUNCIL ACTION CONTAINED HERE IN WAS GIVEN TO THE LICENSE HOLDER ON SEPTEMBER 14, 1995 OF A PUBLIC HEARING TO BE HELD ON SEPTEMBER 25, 1995. NOW, TttEREFORE, IN ACCORDANCE WiTH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE ('IT'f COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on MARCH 9, 1995, Matthew D. Field, Enforcement Officer, for the (itv of Columbia Heights, inspected the real property and incidental buildings located thereon at 647 37111 AVENUE, within the City of Columbia Heights. Minnesota, and owned , according to the application for rental license on file for the above-described real property by JAMES I. POTOC N I K. 2. Based upon said inspection of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to-wit: SEE ATTACHED COMPLIANCE ORDER 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(l)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 647 37TH AVENUE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number 30030 is hereby revoked/suspended (cross out one)' 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held bv License Hold e r; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , MOTION BY: SECOND BY: R( I.L ('ALI. VOTE' AYES' NAY S' CITY OF COLUMBIA HEIGHTS, MINNESOTA ATTEST: J O-)d'~E STUDENT CITY COUNCIL SECRET_~RY JOSEPH STURDEVANT MAYOR CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 JAMES J. POTOCNIK 1991 JERROLD AVENUE ARDEN HILLS, MN. 55112 Date: September 14, 1995 STATEMF~NT OF CAUSE AND NOTICE OF PUBLIC HEARING FOR SUSPENSION OR REVOCATION OF A LICENSE PLEASE BE ON NOTICE, that on the 25th day of September, 1995, at 7:00 pm, or as soon thereafter as the matter can be heard, in the City of Columbia Heights, MN, the Columbia Heights City Council shall consider the revocation, suspension and/or other appropriate disposition of the license to operate a rental dwelling(s) of lAMES I. POIX)CNIK LOCATED AT 647 37TH AVENUE. STATEMENT OF CAUSE FAILURE TO CORRECT HOUSING CODE VIOLATIONS ( S E E ATTACHMENT) As of this date, September 14, 1995, the above outlined violations have not been corrected. A FINAL INSPECTION OF THE PROPERTY IS SCHEDULED FOR SEPTEMBER 20, 1995, AT WHICH TIME ALL VIOLATIONS MUST BE CORRECTED TO STOP THIS HEARING. Pursuant to Section 5A.408(3) of the Columbia Heights City Code, a violation of any provisions of Chapters 5 or 5A, or of state law, shall be prima facie showing of cause for revocation, suspension, or other such action restricting the privileges of a licensee. PLEASE BE ON NOTICE that on the 25th day of September, 1995, at 7:00 p.m., or as soon thereafter as may be heard, the City of Columbia Heights City Council shall hold a Public Hearing to address the issue of revocation of your rental license. At the Public Hearing you and your tenants or any other interested parties will be given an opportunity to give testimony and present evidence on the above set forth issues. Lowell G. DeMars Enforcement Officer cc: TENANTS PROBER Chief Co! umbia Date: 09-14-1995 Violation Number Reslv? OWNER ID: PROPERTY ID: OCCUPANCY ID: (CH*AO1) Follow-up Date 50030 30050 INSPECTION DATE: 09-05-1995 DATE/NEXT INSP: 09-20-1995 Heights Fi re Department CH Violations by Inspection From Date:09-O5-1995 To Date:09-05-1995 Page {: 1 Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number OWNER ORGANIZATION: POTOCNIK APARTMENTS CONTACT NAME: POTOCNIK, JAMES J. PROPERTY NAME/DESC: 647 57TH ORGANIZATION NAME: JEI PROPERTIES OCCUP CONTACT: POTOCNIK APARTMENTS, DEAN JACO INSPECTION TYPE: 94 H.M.C.FOLLO#-UP FINA START TIME: 1330 FINISH TIME: 1450 INSP DISTRICT: 206 PARCEL NUMBER: 09-20-1995 5 CITY ORDINANCE Viol. Code Section: 09-06-1995 Violation Details : THESE VIOLATIONS HAVE REMAIN UNCORRECTED FROM THE INITIAL INSPECTION DATED MAR~H 9, i995. THREE EXTENSIONS HAVE BEEN GRANTED. A FINAL INSPECTION WILL TAkE PLACE ON SEPTEMBER 20, 1995 AT 1330 HOURS. IF THESE VIOLATIONS ARE NOT CORRECTED PRIOR TO THIS INSPECTION, A LICENSE REVOCATION HEARING WILL BE HELD ON SEPTEMBER 25, 1995, COMMENCING AT 7:00 P.M. OR AS SOON AS THE MATTER CAN BE HEARD: i...APl 102...SHALL SCRAPE AND PAINT BATHROOM WALLS 2...FRONT ENTRY...SHALL REPAIR/REPLACE LIGHT FIXTURE HANGING FROM WIRES 3...EAST GARAGES. SINGLE DOOR AREA...SHALL REPAIR HOLE IN CEILING USING 5J8 INCH SHEETROCK 4...WEST GARAGE .SHALL INSTALL SMOKE SEALS ON DOOR 5...RE-INSPECTION FEES IN THE AMOUNT OF $150.00 MUST BE SUBMITTED TO THIS OFFICE PRIOR TO SEPTEMBER 20, 1995. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 64'7 37TH AVENUE #101 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 14, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 647 37TH AVENUE. IF THE OWNER FAILS TO CORRECT THE OUTSTANDING HOUSING MAINTENANCE CODE VIOLATIONS AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO SEPTEMBER 20, 1995, A PUBLIC HEARING WILL BE HELD AT THE DATE AND TIME AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU~ AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKES PLACE. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCC U PANT 647 37TH AVENUE #102 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 14, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 647 37TH AVENUE. IF THE OWNER FAILS TO CORRECT THE OUTSTANDING HOUSING MAINTENANCE CODE VIOLATIONS AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO SEPTEMBER 20, 1995, A PUBLIC HEARING WILL BE HELD AT THE DATE AND TIME AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU, AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKES PLACE. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 647 37TH AVENUE #104 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 14, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OV~NER OF THE RENTAL PROPERTY LOCATED AT 647 3?TH AVENUE. IF THE OWNER FAILS TO CORRECT THE OUTSTANDING HOUSING MAINTENANCE CODE VIOLATIONS AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO SEPTEMBER 20, 1995, A PUBLIC HEARING WILL BE HELD AT THE DATE AND TIME AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU, AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKLS PLACE. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET hiE COLUMBIA HEIGHTS, MNo 55421 TELE: ?$2-2835 TO: TENANT/OCCUPANT 647 37TH AVENUE $$201 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 14, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 647 37TH AVENUE. IF THE OWNER FALLS TO CORRECT THE OUTSTANDING HOUSING MAINTENANCE CODE VIOLATIONS AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO SEPTEMBER 20, 1995, A PUBLIC HEARING WILL BE HELD AT THE DATE AND TIME AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU~ AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKES PLACE. CITY OF COLUMBIA }{EIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA }{EIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 647 37TH AVENUE #202 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 14, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 647 37TH AVENUE. IF THE OWNER FAILS TO CORRECT THE OUTSTANDING HOUSING MAINTENANCE CODE VIOLATIONS AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO SEPTEMBER 20, 1995, A PUBLIC HEARING WILL BE HELD AT THE DATE AND TIME AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU, AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKLS PLACE. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 64'7 37TH AVENUE #203 COLUMBIA HEIGHTS. MN. 55421 DATE: SEPTEMBER 14, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 647 37TH AVENUE. IF THE OWNER FAILS TO CORRECT THE OUTSTANDING HOUSING MAINTENANCE CODE VIOLATIONS AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO SEPTEMBER 20. 1995, A PUBLIC HEARING WILL BE HELD AT THE DATE AND TIME AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU~ AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKES PLACE. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 647 37TH AVENUE #204 COLUMBIA HEIGHTS~ MN. 55421 DATE: SEPTEMBER 14, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 647 37TH AVENUE. IF THE OWNER FAILS TO CORRECT THE OUTSTANDING HOUSING MAINTENANCE CODE VIOLATIONS AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO SEPTEMBER 20~ 1995~ A PUBLIC HEARING WILL BE HELD AT THE DATE AND TIME AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU~ AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKES PLACE. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 647 3?TH AVENUE #301 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 14, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 647 07TH AVENUE. IF THE OWNER FAILS TO CORRECT THE OUTSTANDING HOUSING MAINTENANCE CODE VIOLATIONS AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO SEPTEMBER 20, 1995, A PUBLIC HEARING WILL BE HELD AT THE DATE AND TIME AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU~ AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKES PLACE. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 647 3?TH AVENUE #302 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 14, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 647 37TH AVENUE. IF THE OWNER FAILS TO CORRECT THE OUTSTANDING HOUSING MAINTENANCE CODE VIOLATIONS AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO SEPTEMBER 20, 1995, A PUBLIC HEARING WILL BE HELD AT THE DATE AND TIME AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU, AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKES PLACE. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 647 37TH AVENUE #303 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 14, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY L~)CATED AT 647 37TH AVENUE. IF THE OWNER FAILS TO CORRECT THE OUTSTANDING HOUSING MAINTENANCE CODE VIOLATIONS AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO SEPTEMBER 20, 1995, A PUBLIC HEARING WILL BE HELD AT THE DATE AND TIME AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU~ AND IS FOR YOUR INFORMATION ONLY. YOU ~rlLL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKES PLACE. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN, 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 647 37TH AVENUE 15304 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 14, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 647 37TH AVENUE. IF THE OWNER FAILS TO CORRECT THE OUTSTANDING HOUSING MAINTENANCE CODE VIOLATIONS AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO SEPTEMBER 20, 1995, A PUBLIC HEARING WILL BE HELD AT THE DATE AND TIME AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU~ AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKES PLACE. PS Form 3800 March 1993 ~ILING !CE BY MAIL Lowell DeMars , of the City of Columbia Heights, County of Anoka, in the State of Min~P_sota, being first duly sworn, says that on the /~/ . th day of ~-~--- , 1995, he served a copy-of the Compliance Order~and Notice of Hearing and Statement of Cause upon: Name and address: h~~ by mailing to him/her a copy thereof certified mail (return receipt requested), enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. ~~~ ' /(S~gnature of Aff~an ) Subscribed and sworn ~ me this /~ th day of , /qq~-' Notary Public EXHIBIT D AFFIDAVIT OF MAILING AFFIDAVIT OF SERVICE BY MAIL STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) SS. Lowell DeMars , of the City of Columbia Heights, County of Anoka, in the State of Minne.~ota, being first duly sworn, says that on the /_~/ th day of __~~ ., 1995, he served a copy of the Compliance Order and Not~ce of Hearing and Statement of Cause upon: Name and address: by mailing to him/her a copy thereof regular mail, enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. Subscribed and sworn t~fore me this /~ th day of . , /q~ · Notary Public AFFIDAVIT OF SERVICE STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) ss. ~o~¥ ~m~ . , of the City of Columbia Heights, County of Anok~· in the State of Minnesota, being first duly sworn, says that on the f~ th day o -~~~~T~' 1995, he served a copy of the Compliance Order and Notlce of Hearing and Statement of Cause upon: Name and address: Hand Delivery Placing On/Under Unit Door Posting on Structure Entrance Doors (Signature of Affiant) Subscribed and sworn toj before me this /~ th day of ~ , /~ · · Notary Public CITY COUNCIL LETTER Meeting of September 25, 1995 AGENDA SECTION: PUB L I C HEAR I NGS ORIGINATING DEPARTMENT: CITY MJMNAGER kOf, Fire APPROVAL NO: ITEM: Closing Hearing/Adopt Resolution BY: Lowell DeMars /~ BY;,.---~, ~ Rental License Revocation DATE: Sept 18, 1995 DA . No. f3. Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Jeffrey D. Bahe regarding rental property at 3807 Central Avenue NE for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move .to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Jeffrey D. Bahe Regarding Rental Property at 3807 Central Avenue NE in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-183 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of September 25, 1995 AGENDA SECTION: PUBLI C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER Fire APPROVAL NO: ~? ITEM: Closing Hearing/Adopt Resolution BY: Lowell DeMars ,/c~-, BY: Rental License Revocation ' - ~v--.~:"~ , DATE: Sept 18, 1995 DATE: NO: Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Kwei-Wu Fang regarding rental property at 4055/57 University Avenue NE for failure to meet the requirements of the Housing Maintenance Codes. · MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the Rental License Held by Kwei-Wu Fang Regarding Rental Property at 4055/57 University Avenue NE in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-182 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of September 25, 1995 AGENDA SECTION: PUB L I C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER /_ Fire APPROVAL NO: ITEM: Closing Hearing/Adopt Resolution BY: Lowell DeMars ~ BY:~~-~i_ Rental License Revocation DA ~." t..L,)r''. DATE: Sept 18, 1995 . NO: Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Edward P. Fragale regarding rental property at 1308/10 Circle Ten'ace NE for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENt~EO MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Edward P. Fmgale Regarding Rental Property at 1308/10 Circle Terrace NE in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-181 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of September 25, 1995 AGENDA SECTION: PUBL I C HEAR I NG$ ORIGINATING DEPARTMENT: CITY MANAGER Fire APPROVAL NO: ¢ , BY: · ITEM: Rental ClosingLicense Hearing/Adopt Revocation Resolution BY: Lowell DeMars /(~ D A'( '~~ NO: , ' Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Edward P. Fragale regarding rental property at' 1316/18 Circle Terrace NE for failure to meet the requirements of the Housing Maintenance Codes. RIECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Edward P. Fragale Regarding Rental Property at 1316/18 Circle Terrace NE in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-180 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of September 25, 1995 I AGENDA SECTION: PUBL I C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER I Fire APPROVAL NO: (,{9 ~ ITEM: Closing Hearing/Adopt Resolution BY: Lowell DeMars ~ BY: ./x~'~ Rental License Revocation:~-~· QO~'~' r,~./ DATE: Sept 18, 1995 DATE NO: Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Edward P. Fragale regarding rental property at 1324/26 Circle Ten'ace NE for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Edward P. Fragale Regarding Rental Property at 1324/26 Circle Terrace NE in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-179 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of September 25, 1995 AGENDA SECTION: PUBL I C HEAR I NGS ORIGINATING DEPARTMENT: C1TY MANAGER Fire APPROVAL NO: ¢ ~ ITEM: Closing Hearing/Adopt Resolution BY: Lowell DeMars ~ BY: f ~,-'~~, Rental License Revocation DATE:'--~-~-'A~5~ NO: ~1~- ~--~' DATE: Sept 18, 1995 Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Robert E. Neumann regarding rental property at 4415 Madison Street NE for failure to meet the requirements of the Housing Maintenance Codes. R£COMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Robert E. Neumann Regarding Rental Property at 4415 Madison Street NE in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-188 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of September 25, 1995 AGENDA SECTION: PUBL I C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER Fire APPROVAL NO: (~9 ( ITEM: Closing Hearing/Adopt Resolution BY: Lowell DeMars ~ BY:' Rental License Revocation DATE NO: (19. /'{-. DATE: Sept 18, 1995 Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against James J. Egge regarding rental property at 943 NE 42nd Street for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95- 63 , there being ample copies available to the public. ,RECOMMENDED MOTION: Move to adopt Resolution No. 95- 63 , Resolution of the City Council ~of the City of Columbia Heights Approving Revocation Pm'suant to Ordinance Code Section 5A.408(1) of the Rental License held by James J. Egge Regarding Rental Property at 943 NE 42nd Street. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by James J. Egge Regarding Rental Property at 943 NE 42nd Street in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-189 COUNCIL ACTION: RESOLUTION 05- 63 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSU.MXlT TO ORDIN.~NCE CODE SECTION 5A.408( l } OF TI-D,T CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY JAMES J. EGGE, (HEREINAFTER "LICENSE HOLDER" }. WHEREAS, LICENSE HOLDER IS THE LEGAL Og,~ER OF THE REAL PROPERTY LOCATED AT 943 42ND AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND Wq-IEREAS. PURSUANT TO COLUMBIA HEIGItTS CODE SECTION 5.104(1}(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON SEPTEMBER 14, 1995 OF A PUBLIC HEARING TO BE HELD ON SEPTEMBER 25, 1995. NOW, THEREFORE. IN ACCORDANCE WITH THE FOREGOING, AND ALL ORI)IN.3~NCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS. THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on JANUARY 27, 1995, Gary Gorman, Enforcement Officer, for the £'itv of Columbia Heights, inspected the real property and incidental buildings located thereon at 943 42nd AVENUE, within the City of Columbia tleights. Minnesota. and owned . according to the application for rental license on file for the above-described real property by JAMES J. EGGE. 2. Based upon said inspection of the Enforcement Officer, the folloxving conditions and violations of the City's ttousing Maintenance Code and I.icensing Rental Units were found to exist, to-wit: SEE ATTACHED COMPLIANCE ORDER 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(l}(d). CONCLUSIONS OF COUNCIL 1. That the building located at 943 42nd AVENUE is in violation of the provisions of the Columbia Heights City Code. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number 20337 is hereby revoked/suspended {cross out one}; 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by kicense Holder; 3. All tenants shall remove themselves from the premises within 60 days frmn the first day of posting of this Order revoking the license as held l~y [icense Holder. PASSEl) TillS DAY OF , 1o MOTION BY: ~q ECOND BY: ROI.I. C'-\I 1. 0~I.t:: AYES: NAYS: A'ITEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT (?ITY COL!NCIL SECRETARY JOSE PH STURDEVA_NT MAYOR CITY COUNCIL LETTER Meeting of: September 25, 1995 AGENDA SECTION: PUBLI C HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: (~ Fire ITEM: Close Hearing, License Revocation BY: Lowell DeMars ,~:~ BY: Rental Properties ~,,~.~ DATE: Sept 18, 1995 DATE: NO: . Previously, the City Council established a hearing date for revocation or suspension of the rental license for the following property owners. The property owners have now complied with the Housing Maintenance Code. The public heating scheduled for these three properties may be closed. 1) Frank Padula ................ 3849 Central Avenue NE 2) Nancy Shaleen ............... 3849 Jackson Street NE 3) Stanley R. Larson ............ 3726 NE 3rd Street RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License held by the above-named Property Owners Regarding their Rental Property in that the Property Owners have Complied with Provisions of the Housing Maintenance Code. 95-185 Attachment COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Meeting of: September 25, 1995 AGENDA SECTION: Ordinances 7 ORIGINATING DEPT.: CITY MANAGER · Community~velopmen~ APPROVAL ITEM: First Reading of Ordinance BY: b~-d Schneider BY: No. 1310 Conversion of Property DATE: Sept. 20, 1995 at 4204 6th Street N.E. NO: 7, m. ;. On September 11, 1995 the City Council approved preparation of an ordinance on the transfer of City owned property at 4204 6th Street N.E. to Mr. & Mrs. Douglas Beers for $10,000. The ordinance has been prepared and first reading has been scheduled for September 28. Details in regard to the property involved are attached. RECOMMENDED MOTION #1: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to establish October 9, 1995, at approximately 7 p.m. as the second reading of Ordinance No. 1310, an Ordinance Authorizing the Conveyance of Certain Real Estate Located at 4204 6th Street N.E. COUNCIL ACTION: bt\council.for ORDINANCE NO. 1 q 10 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4204-6TH STREET N.E. The City of Columbia Heights does ordain: Section 1: Section 2: Section 3: The City of Columbia Heights may convey unto Douglas H. Beer and Shirley Beer, husband and wife the real property described as follows, to wit: Lot 13, Block 89, Columbia Heights Annex, Anoka County, Minnesota PIN # 35-30-24-24-0037 The Mayor and City Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $10,000.00. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the Council CITY OF COLUMBIA HEIGHTS Meeting of: September 11, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: COI~4UN!~ DE~ME~OP~EN? . APPROVi~L ITEM: SALE OF 4204 6T%STREET N.E. BY: ---D-ONALD SCHNEIDER B NO: . ¢. 3. DATE: SEPT. 7, 1995 This property with deteriorated house and garage was purchased in 1994 with CDBG funds for $12,000. The house and garage were cleared late in 1994 and the property was included in the City/HRA property offered for sale during the Spring of 1995. No offers were received for the purchase of this property. Prior to the Spring offering for sale of this property, along with others owned by the City/MBA, the Douglas Beer family had requested that the City sell the 40' x 129.6' lot to them. The Council at that time declined the Beer's offer. It appears desirable to have the property owned and maintained by the adjacent property owner. Attached are the Beers new offer to purchase the property for $10,000.00 and other backup information. RECOMMENDED MOTION: Move to authorize City staff to prepare an ordinance to transfer the City owned property at 4204 6th Street N.E. for $10,000. COUNCIL ACTION: bt\council.for PROPERTY INFORMATION ON 4204 - 6TH STREET N.E. Property Identification #: 35-30-24-24-0037 Lot Size: 40' x 129.6 (5,184 Square Feet) Zoning: R-2 Housing Constructed: 1912. Additions in 1929 and 1957. House built and initially owned by: Charlie Krabler (Moved to 4204 - 6th Street N.E. in 1923) Current Owner: Wilkinson Family Assessors Value for 1993 Payable 1994: $39,200 (Land: $18,000; Building: $21,200) Unpaid Special Assessments: 0 Owners Offer for Voluntary Sale: $12,000 PICTURE OF HOUSE BELOW: PURCHASED(CLOSED): AUGUST 16, 1994 CLEARED: FALL, 1994 ~,,,~,-~y o,,,c~p,Jo- UNIFORM RESIDENTIAL APPRAISAL REPORT ffi e~,/c,~,Columbia Heights H~ ~,~ 590 40th Ave.NE~ Co~~~ ..... 40fh Avenue on Sou:h, University Ave. on West, 45th Arc_. Bus service two blocks South on 40th Avenue and two blocks North on 45th Ave.: )ark and ball fields three block Southeastf across 40th Avenue. properties noted as henna for sale in the neiahborhood. Low mortcaoe rates mare for an active market w=~h the onset of Soring. 4_0' X 129.6' l'~ooo~,:.:,~, Level site :S.t,,.e, 5,~4 Co. ne~umj'--~¥es ~ ~ze Standard lot -c~s,~ws,~e3s~ ~ ~,L.s ..... s, ~c,,.:,~.s .............. , Ra~e & rebuild ~ Older Utilltm~ ~lC 0~' ~ Oil,tEal Improvements T¥~ Aver a~e./PQor stem se~, ~ ~ ~,w., Paved adverse easements a:Daren~ or of record. 5a~e~e~t I I Ex3'ERIOR D£$CmlPI'tON I FOUNDA?ION F:u,~at.~ None aDDare~mo Exm,~ ~,*s ~hakes ]oa-, ~nce ~tle~S J OwnSUtS Broken w,~ ~ Dbl Hunc om.o~ss $t~m/~reens Yes ~nutaclureC ~se ~0 In/estat~n t BASE ME NT I INSULAI'ION __ ~ F,~.-e None I C,.."g __ Cellar j, ....... , .) w,.., _ ~. , lLitt!e if ;am,ty mm I Rec ~ [ ~or~ms I ' Baths [ ~u~y I Ot~, ~ Area ~ ;t I I ~ln(Sme¢ 3,ea ii)Ore graOe ::nt:~,ns 8 Rooms 4 , t i I 1 T i 1 L, ~ i:' "f-i'l e.m,,,s, U78/1228 -j J~ . , 35d'-- C~O0~ ~ , Kno-+ ~,n~ ~a%~s in t Ip.q room and d nih -oom could poss,.blv be s&.lvage, d__._ ........................... ~ ..... ,, ..... ., ....... o ...... ~ ........ , ....... ' .............. ' .......... ' ................. ' .................................... "'" ........ ={-~-; ~ =~-~v from chzmne", obvious incurable ob%c).escense. Garage, s on!%, a ~art;a! floor and the d~.cr ~ne Z urge. garaoe :or posslb~e ..... ~, ,~- ~'~ , ....... ....... ~ , . . UNIFORM RESIDENTIAL APPRAISAL REPORT J data from A~Dpraiser Analyst's Buildinq Costs as of January 1, 199 House is full depreciated and should be razed. I have allowed fo= possible salvaae of KnOttY Pine walls to help off-set cost of re-___~ Also the furnace is reported moral.newer salvaaeable unit. ' l ly a , COMPAnASLE NO 2 ~ COM~RABI.,E NO q 1838 Jackso---------~ S'--t: N.E.I 564 38th Avenue N.E. Minneacolis, MN I Colu-nbia Hts. 24 BLk~'~o. ' 4 Blks. So. $ 13,0/9 ESTIMATEO SITE VALUE 5194 sq.ft. @$3.30 S. 17,000 E S~M~TE g O~".~ 1228 ~ ,,S 55.00 -S 6~,540 ~-, S ~,~/~ 410~.s 11.00 . 4.510 Less 95 s O ~.,s. Va~o~S,m~m~o~ms-raZi~g COSt . S~ 4.000 INDICA~D VALUE BY COST APPROACH - S l ~ 0 0 0 iTEM 4204 ~O,,ss Col~ia Hts. ~lis, sa.s p,c, Is ~ S 10,000 I S 12,000 J Dale ol Sa,P'T,~ ~ ~93 ~ = ~ ~sid. ~ ~sid. ; = ~ld~ Re~d. : ~ Gross L~ , . ~ne of~r~ ' I had to ao into Northeast Minneapolis to find the "dilapidated" type structures to co~gre with " ' ' a-" sales in ~olumbia Heiahts except 13 which .. ..e -'- - ....... Y-'". .......... al Assm t. If we take OUt a · · ' h assumption of a 3,079 S~q~ .................... [nciuGed t ~ -~ ..... ~.--F T~r ~ nnn ~ w d show a comparable value~ clearing, the sl%~ ~=- (less than land). ~EM 5U~ECT J C~PARABLE NO 1 J COMP~ABL[ NO 2 COMPaRABL[ .~,,,.~m No sales No Sales ~ No Sales No Sales ~e.,~-"~ in past in past 12 mo. in past 12 months in past 12 mos. No current a~ ~eemen% for sale or lis%ing_.o~.~u~ject at this time. The last .... recor~ec sa was but went back ~o the seller. ........ s 12,000 ~NDICAT~D VALUE 8Y S&LES COMPARISON APPROACH ............................................ Irae a.~meoe ' s assumed that the sewer and water stubs are usable for a :~.~.~.~, It A ...... replacement home. ~st to'~ ~S ............. eb~ ie~ ~airl~') ~prcacn as most aDcrogr;ate. i~)ESn~a~ ~E man,ET VALUE AS DEK~NE~ OF THEREAL p~OPE~TY THAT IS THE SU~JEC~ OK THIS REPOR~ AS~ ~la r~h- 16 , 1994 ~:"~n- ,S~ March 19, 1994 Location Map I A/? Subject Site t J ~ -I : I [ ' I ; : : I i J I ORDINANCE NO. BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4204-6TH STREET N.E. The City of Columbia Heights does ordain: Section 1: Section 2: Section 3: The City of Columbia Heights may convey unto Douglas H. Beer and Shirley Beer, husband and wife the real property described as follows, to wit: Lot 13, Block 89, Columbia Heights Annex, Anoka County, Minnesota PIN # 35-30-24-24-0037 The Mayor and City Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $10,000.00. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the Council ORDINANCE NO. BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4204-6TH STREET N.E. The city of Columbia Heights does ordain: Section 1: Section 2: Section 3: The City of Columbia Heights may convey unto Douglas H. Beer and Shirley Beer, husband and wife the real property described as follows, to wit: Lot 13, Block 89, Columbia Heights Annex, Anoka County, Minnesota PIN # 35-30-24-24-0037 The Mayor and City Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $10,000.00. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the Council ORDINANCE NO. BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4204-6TH STREET N.E. The City of Columbia Heights does ordain: Section 1: Section 2: Section 3: The City of Columbia Heights may convey unto Douglas H. Beer and Shirley Beer, husband and wife the real property described as follows, to wit: Lot 13, Block 89, Columbia Heights Annex, Anoka County, Minnesota PIN # 35-30-24-24-0037 The Mayor and City Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $10,000.00. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the Council ORDINANCE NO. BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4204-6TH STREET N.E. The City of Columbia Heights does ordain: Section 1: Section 2: Section 3: The City of Columbia Heights may convey unto Douglas H. Beer and Shirley Beer, husband and wife the real property described as follows, to wit: Lot 13, Block 89, Columbia Heights Annex, Anoka County, Minnesota PIN # 35-30-24-24-0037 The Mayor and City Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $10,000.00. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Secretary to the Council CITY COUNCIL LETTER Meeting of: 9/25/95 AGENDA SECTION: I TENS FOR CONS I DE RAT I ON ORIGINATING DEPARTMENT: CITY MANAGER NO. 7'~ Bid Consideration PUBLIC WORKS ~~ ITEM: AWARD OF TEAR-OFF AND RE-ROOF BY: M. Winson BY: NO. OF PUMP STATION #2 (MUNICIPAL DATE: 9/18/95 DATE: PROJECT #9526) ""~, ~'I On August 28, 1995, Council authorized staff to seek bids for the roofing project on Pump Station #2. Plans and specifications were sent to nine vendors. Only one bid was received for the bid opening on September 18, 1995 at 1:00 p.m. The base bid amount of $4,475.00 is reasonable for the proposed work (adding an overhang, new sheathing, shingles and trim) and below the budgeted amount of $5,000. If the City Engineer determines the existing roof rafters are deteriorated and need to be replaced, the additional work of installing new trusses, insulation and ceiling is bid for $1,675.00. Staff recommends awarding the project to Milton Johnson Company of Minneapolis, Minnesota. RECOMMENDED MOTION: Move to award the tear-off and re-roof of Pump Station #2 located at 4400 Reservoir Blvd., Municipal Project #9526, to Milton Johnson Company of Minneapolis, Minnesota, based upon their Iow, qualified responsible bid in the amount of $4,475.00 with an additional $1,675.00 for new roof trusses, insulation, and ceiling if the City Engineer determines the existing rafters are deteriorated, with funds to be appropriated from Fund 601-49449-5120; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. ALTERNATE MOTION: Move to reject all bids for Tear-off and Re-roof of Pump Station #2, Project #9526. MAW:jb 95-580 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/25/95 AGENDA SECTION: I TEHS FOR CONS I DERAT I ON ORIGINATING DEPARTMENT: CITY MANAGER NO. r~1 Bi d Cons i derat i on PUBLIC WORKS / /7, ITEM: FINAL PAYMENT FOR MUNICIPAL BY: M. Winson ]~///~ BY: NO. PROJECT #9500 (1995 MISC. CONCRETE) DATE: 5/18/95[ DATE: Attached is the Certification for Final Payment for Municipal Project #9500 (1995 Miscellaneous Concrete). This completes the Miscellaneous Concrete work which amounted to $30,210.29. A spreadsheet showing the quantities and total dollar amounts for the different departments and projects is attached. Staff is recommending approval of final payment to Gunderson Brothers Co., Inc. and acceptance of the work. RECOMMENDED MOTION: Move to accept the work for Municipal Project #9500 (1995 Miscellaneous Concrete) and to authorize final payment of $30,210.29 to Gunderson Brothers Co., Inc. of Minneapolis. MAW:jb 95-578 COUNCIL ACTION: 1 06-Sep-95 CITY OF COLUMBIA HEIGHTS, MN FINAL PAYMENT MUNICIPAL PROJECT #9500 1995 MISCELLANEOUS CONCRETE GUNDERSON BROS. 2325 Snelling Mpls., Mn. 55404 NO. UNIT QUANT. DESCRIPTION UNIT PRICE TOTAL 1 L.F. 675.3 Remove curb & gutter $5.00 $3,376.50 2 L.F. 675.3 Construct conc. curb and gutter $15.00 $10,129.50 3 L.F. 121.0 Remove conc. X- street drain $2.00 $242.00 4 L.F. 121.0 Construct conc. X- street drain $18.00 $2,178.00 5 S.F. 344.4 Remove concrete alley/apron $2.00 $688.80 6 S.F. 344.4 Construct 8" conc. alley/apron $4.25 $1,463.70 7 S.F. 1351.0 Remove concrete drwy/apron $1.50 $2,026.50 8 S.F. 1351.0 Construct 6" conc. drwy/apron $3.70 $4,998.70 9 S.F. 1032.2 Remove concrete sidewalk $0.95 $980.59 10 S.F. 1032.2 Construct 4" concrete sidewalk $2.50 $2,580.50 11 EA. 16.0 Remove conc. step $8.00 $128.00 12 EA. 20.0 Install conc. step $35.00 $700.00 13 S.F. 28.7 Patch concrete curb $25.00 $717.50 14 S.F. 0.0 Patch concrete street/alley $4.50 $0.00 TOTAL BID COMPLETED TO DATE $30,210.29 TOTAL DUE $30,210.29 I hereby certify to the City Council of Columbia Heights that I have been in charge of the work required by the above contract; that all work has been d/~ne and ~rformed as measured by and in accordance with and pursuant t/~'t~e~te, rr~s/of said contract, z~/, ~'~ Mar Reg. No. 18829 D~tte/ accept the above payment as final for the work done under this contract. iUND~RSON~RI~S. CO. INC. Date I-- Z uJ I CITY COUNCIL LETTER Meeting of: 9/25/95 AGENDA SECTION: ITEMS FOR CONS I DERAT I ON ORIGINATING DEPARTMENT: CITY MANAGER NO. ,,~ Bid Consideration PUBLIC WORKS ITEM: AWARD OF FENCING FOR SILVER BY: M. Winson BY: NO. LAKE PARK POND (PROJECT #9316) AND DATE: 9/18/95 ./ DATE: MSC STORAGE BUILDING (PROJECT #9517) On June 26, 1995, and August 14, 1995, Council authorized staff to seek bids for work at the pond and for the storage building at the MSC. The fencing work for these two projects was combined and bid separately from the bulk of the projects in order to receive a lower price. Plans and specifications were sent to five vendors. Informal quotes were received from three companies as shown on the attached bid tabulation. Staff recommends awarding the fencing work to the low bidder, Security Fence and Construction Company. RECOMMENDED MOTION: Move to award the fencing for Silver Lake Park Pond (Project #9316) and the MSC Storage Building (Project #9517) to Security Fence and Construction Company of Columbia Heights, Minnesota, based upon their low, qualified, responsible quotation in the amount of $690.00 for Project #9316 with funds to be appropriated from Fund #652-59316-5130 and in the amount of up to $3,987.00 (plus $1,000 possible additional cost depending on ground frost conditions) for Project #9517 with funds to be appropriated from Fund 401-59517-5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 95-575 COUNCIL ACTION: ZZ I I ZZ o~ o z~>o I o 5 Z Z 03 o ~ ·: r...> o o o o o o o o o o o o o o o o o o o o EE ii 1L o~ ~m o o o o o o o o o o o o o o o o o o {33 o E 0 0 o o o o o o o o CITY COUNCIL LETTER Meeting of: 9/25/95 AGENDA SECTION: I TEHS FOR CONS I DERAT I ON ORIGINATING DEPARTMENT: CITY MANAGER NO. ,~/ Bi d Cons i derati on PUBLIC WORKS / ITEM: AWARD OF SANITARY SEWER LINING BY: M. Winson ~,~3 BY: -,. ~ NO. MUNIC1PALPROJECT#9524~/ [__~ l~/I "", ~'~, '""~ DATE: 9/18/95t DATE: On July 24, 1995, Council authorized staff to seek bids to line the sanitary sewer on Reservoir Blvd. from 37th Ave. to 39th Ave. Plans and specifications were sent to three vendors. The products available for lining sanitary sewers are specialized and proprietary. Two sealed bids were received for the opening on September 14, 1995, as shown on the attached bid tabulation. The low bid was below the budgeted amount of $52,000. Staff recommends awarding the lining work to the low bidder, Visu-Sewer Clean and Seal, Inc. of Minneapolis, Minnesota. RECOMMENDED MOTION: Move to award the Sanitary Sewer Lining Municipal Project #9524 to Visu-Sewer Clean and Seal, Inc. of Minneapolis, Minnesota, based upon their low, qualified, responsible bid in the amount of $42,743.00 with funds to be appropriated from Fund 652-59524-5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 95-576 Attachment COUNCIL ACTION: 0 LO CC) ~- LO0 CITY COUNCIL LETTER Meeting off 9/25/95 AGENDA SECTION: I TEbiS FOP, CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. '~'7[, Bi d Consideration PUBLIC WORKS4--~x~ ITEM: APPROVAL FOR PAYMENT OF BY: M. Winson BY: NO. SALES TAX FOR SINGLE AXLE DATE: 9/18/95 DATE: DUMPTRUCK 7, S,¢) On August 28, the City Council approved the purchase of a single-axle dump truck off the State Contract. The motion authorizing the purchase was worded such that the cost of the sales tax was not included in the motion. As the sales tax for the chassis and cab is $3,148.93, which exceeds the City Manager's authority, it is necessary to have Council approval for the expenditure. RECOMMENDED MOTION: Move to authorize the expenditure of $3,148.93 for sales tax on the purchase of a new single-axle dump truck cab and chassis. MAW:jb 95-577 COUNCIL ACTION: CITY COUNCIL LETTER Meeting off 9/25/95 AGENDA SECTION: ITEMS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. B i d C o n s i de rat i o n PUBLIC WORKS ITEM: PAYMENT OF COSTS FOR 52ND AVENUE BY: M. Winson BY: NO. FLOODWAY AND CLOVER POND DIVERSION DATE: 9/18/95 DATE: The construction for the joint project between Fridley and Columbia Heights to improve the storm sewer along the corporate border and provide an alternate outlet for Highland Lake has been completed. In 1991 the two cities entered into a Joint Powers Agreement to facilitate this project. In February and March of 1993, both cities authorized the preparation of plans and advertisement for bids. Both cities approved the plans in June, 1994, and awarded the contract to F.F. Jedlicki for $132,631.50 in October of 1994. The original estimate for this project was $150,000. The final contract cost is $109,166.00. Engineering, construction, and administrative/inspection costs are $15,594.80 for a total of $124,760.80. Columbia Heights' share is one-half or $62,380.40. RECOMMENDED MOTION: Move to authorize payment of $62,380.40 to the City of Fridley for the Columbia Heights share of engineering, administrative and construction of the 52nd Avenue Floodway and Clover Pond Diversion, Project #9112, with funds from 652-59112. MAW:jb 95-579 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/25/95 AGENDA SECTION: I TENS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. Bid Consideration PUBLIC WORKS ~/ ,---- ~~_ ITEM: AWARD CONTRACT FOR COLD BY: M. Winson BY:'( NO. STORAGE BUILDING ...// /~::), //) DATE: 9/20/95 DATE: On August 14, the City Council authorized staff to seek bids for a cold storage building to be located in the MSC yard. The building was to replace enclosed storage lost by the sale of the 500 38th Ave. building. Bids were opened on September 20th for a 104' x 60' metal pole building and several options, including the addition of a 20' x 64' "lean-to" area and a concrete floor. The bid results are: Building Building Building No Floor Building w/Floor Bidder No Floor w/"Lean-to" w/Floor w/"Lean-to" Ebert, Inc. $87,500 $101,000 $105,925 $119,425 Hunerberg Const. $96,067 $106,447 $118,867 $129,247 Although the bids were advertised in the Construction Bulletin and the plans available at four different Builder's Exchanges, requests for bid documents were only received from three general contractors. Staff originally estimated the cost of the building with electrical at $55,000 to $60,000. Soil testing on the proposed site in late August indicated that approximately 5' of poor soil would need to be removed and replaced in order to provide proper support. This soil information was supplied to all bidders. The need to remove and replace approximately 1500 cubic yards of material is cause for the increase in price. Funds available for this project are as follows: $60,000 + $11,500 + $15,000 + $ 6,000 + $92,500 Sale of 500 38th bldg. Unencumbered fund balance: Government Govt. Building, Water & Sewer Construction Fund Proposed 1996 budget in Streets, Water & Sewer Proposed 1996 budget in Recycling COUNCIL ACTION: CITY COUNCIL LETTER Meeting off 9/25/95 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO. PUBLIC WORKS ITEM: AWARD CONTRACT FOR COLD BY: M. Winson BY: NO. STORAGE BUILDING DATE: 9/20/95 DATE: Continued - Page 2 The cost of fencing changes needed is approximately $5,000, leaving available funding of $87,500. Staff does not feel that rebidding this project at this time will result in lower costs. RECOMMENDED MOTION: Move to award the contract for the construction of MSC Storage Building, Project #9517 to Ebert, Inc. of Loretto, Minnesota, for their low, responsible bid for Alternate A of $87,500, funding to come from sale of 500 38th Ave. building: 411- 41940-5120 ($60,000), unencumbered fund balance (t995 budget): 411-41940-5120 ($3,833), 651-49449-5130 ($3,833), 652-49499-5130 ($3,834); Unencutnbered fund balance: 101-43121-5130 ($5,000), 601-49449-5130 ($5,000), 602-49450-5130 ($5,000), and 603-49530- 5130 ($6,000); and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. ALTERNATE MOTION: Move to reject all bids for MSC Storage Building, Project #9517. MAW:jb 95-595 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: September 25, 1995 AGENDA SECTION: ITEMS FOR CONSIDERATION- ORIGINATING DEPARTMENT: CITY MANAGER'S Other Business POLICE APPROVAL NO: 7 ITEM: AUTHORIZATION FOR PROJECT SAFETY NET BY: L. OLSON ~t/ BY: PARTICIPATION DATE: 9-18-95 w' DATE: NO: 7.C.1 The City of Fridley implemented the "Project Safety Net Program" to deal with juvenile issues. The program is designed to handle numerous aspects of curfew, runaways, and children in crisis. The program has two components, both of which are staffed. One is a drop-off center, the other is a recreation center that has arcade games as well as dance and other socializing capabLlities. Since mid-1995, when the Mayor and City Council authorized our Police Department to participate, Columbia Heights officers have been aggressively removing the after-hour wandering youth from our streets. On behalf of the cities of Fridley, Columbia Heights, and Hilltop, the Southern Anoka County Community Consortium submitted a grant for assistance with this youth project. They have received approval for a total of $45,000. to be used in 1996. Of that funding, the Columbia Heights/Hilltop portion is partly credited back to Fridley. This will help defray Fridley expenditures and provide continuity of the youth programs for all of us. In addition to the grant, which does not cover all costs, Fridley is still using out-of-pocket funding for the project and will continue to request additional funding assistance from communities who wish to participate. Other cities are planning to enter into similar arrangements with Fridley and as they do, each share as well as ours will be decreased accordingly. At present, the 1996 share for Columbia Heights is estimated at $5000. This is down substantially from 1995 costs due to the grant approval. As previously mentioned, this monetary figure may be adjusted later as other municipalities enter the project. The results of this program, should Columbia Heights choose to continue, will most definitely have a future impact on crime statistics and the general health of the community youth. RECOMMENDED MOTION: Move to execute and grant documents and authorize the Columbia Heights Police Department, to participate in 1996 in the Juvenile Justice Grant awarded to S.A.C.C.C. from the Minnesota Department of Economic Security for "Project Safety Net" to promote safe and healthy communities for Fridley, Columbia Heights, and Hilltop youth by preventing or diverting their involvement in the juvenile justice system. RECOMMENDED MOTION: Move to authorize the Columbia Heights Police Department to participate in the Fridley "Project Safety Net" program in 1996, and to authorize payment of $5,000 to the City of Fridley from the Police Department, and to make a budget appropriate, of $5,000 to the Police Department from the Undesignated General Fund Balance, and to allow the City Manager and Mayor to enter into said agreement. COUNCIL ACTION: COLUMBIA HEIGHTS POLICE DEPARTMENT MEMO TO: FROM: Mayor Joseph Sturdevant Councilmembers City Manager, Pat Hentges L e ~n'/~d Olson SUBJECT: Project Safety Net Update DATE: September 20, 1995 The City Manager and I met with Fridley Public Safety Director Sallman and learned of the 1996 plans to continue the Project Safety Net program. Grant funding has been approved and the program Project Safety Net will progress into next year without hesitation. The Grant will enable the youth workers a more extensive follow-up plan for offenders. The Columbia Heights Police has been very active with curfew enforcement assisted by the newly approved curfew ordinance. Just as information, the City of Hilltop has also adopted the same ordinance. Since beginning our participation with Fridley, from mid-June to August 15th, our officers have placed 58 children in the drop-off center. The ages of those placed range from 12 to 17 years old. Of those, a number were also charged with other offenses such as possession of tobacco, under age consumption, possession of marijuana, and one individual was a runaway. The values of this interactive program is that: *The youth are removed from the street environment to prevent them from committing crimes or being a victim of a crime. *The involved youth and parent(s) are exposed to professional counseling and guidance. *The program provides for post-counseling follow-up services to the youth and parent(s). Another component of the program is the drop-in center that is a chaperoned facility that provides youth a place to go and enjoy themselves. This youth drop-in center has been named "The Zone" and it provides the youth from Fridley and Columbia Heights a healthy controlled environment for relaxation and recreation as an alternative to roaming the streets. Should you have any questions or concerns about the program, I invite your inquiry. CITY OF COLUMBIA HEIGHTS Meeting of: September 25, 1995 AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPT.: CITY MANAGER NO.: 7 CO UNI APPROVAL FOR REHAB OF 4607 TYLER ST. N.E. DATE: Sept. 21, 1995 NO: 7(C) (2) Anoka County has approved a $40,000 federally funded Home Program grant to use to renovate the HRA owned four-plex at 4607 Tyler St. NE. The contract awarded by the HRA Board of Commissioners (on 9-19-95) for the renovation work is for a total of $86,395 with the stipulation that the cost for the renovation is to be paid for with $40,000 of HOME Program, $36,395 of Community Development Block Grant (Housing Rehabilitation) funds and $10,000 from HRA reserves (to be used as the 25% match to the $40,000 HOME Program funds.) Since the CDBG Housing Rehabilitation Program was approved for use for single family and duplex properties, it is necessary to have a confirmation of the City Council on the planned use of these funds on the HRA owned four-plex at 4607 Tyler St. NE. The four two bedroom units in the 4-plex will be rented to lower income 55 year old or older residents of Columbia Heights. At their September 19 meeting, the HRA Board approved contracting with Crest View Lutheran Homes to provide management, maintenance and senior services for the 4-plex upon completion of the renovations. The renovations will be completed during the next 2-3 months by William Mattson Construction. Copies of information on the CDBG and HOME grants and the HRA Resolution 95-21 "Approving Policy on Housing for Persons 55 Years of Age or Older at 4607 Tyler St. NE" are attached. RECOMMENDED MOTION: Move to approve the Housing and Redevelopment Authority of Columbia Heights use of $36,395 of FY1995 Community Development Block Grant Housing Rehabilitation Program funds for the renovation of 4607 Tyler Street NE with the City Manager authorized to approve any necessary changes to the City FY1995 CDBG Program as a result of this action. COUNCIL ACTION: bt\council.for ~ITY OF COLI~BI& ~EIGHTS II. COMMUNITY DEVELOPMENT BLOCK GRANT PRO~RAM 1995 APPLICATION PROJECT NAME: Single Family/Duplex Family Housing Rehabilitation Program PROJECT ACTIVITY: This activity involves the rehabilitation of owner occupied single family and duplex residential properties. The funds are awarded to eligible homeowners in the form of a 50% grant/50% deferred loan. The 50% grant portion would not have any interest charge and would not have to be paid back if the homeowner remains in the rehabilitated property for a period of five years. The remaining 50% loan portion would have no interest charge and would be paid back only upon the sale, change of use or moving from the property. Should the recipient sell, move or otherwise convey the property during the five year term, the grant/deferred loan portion would have to be repaid in the following manner: Within 1st Year .................................. 100% of Grant/Loan Amount Within 2nd Year ................................... 90% of Grant/Loan Amount Within 3rd Year ................................... 80% of Grant/Loan Amount Within 4th Year ................................... 70% of Grant/Loan Amount Within 5th Year ................................... 60% of Grant/Loan Amount Within 6th Year or anytime thereafter ..... . ........ 50% of Grant/Loan Amount Grants/Deferred Loans of up to $15,000.00 are awarded. A home improvement grant/deferred loan may be used for three primary types of improvements. The City Building Inspector will complete a thorough inspection of the eh%ire house and conclude exactly what work should be done. First priority in improvements will be those that upgrade health and safety conditions. Second priority is given to upgrading the house in accordance with current building code requirements. Finally, improvements will be suggested that improve the energy efficiency of the home. Typical improvements would include (in random order): doors & windows, water heaters, furnaces, wiring & plumbing, and roofs. To qualify for a grant/deferred loan, a person must meet the following criteria: 1. Own and live in the property to be improved. 2. Have an adjusted gross income at or below the limits listed below, which are based on household size. Household Preference Non-Preference Size Income Limit Income Limit 1 $10,296.00 $17,850.00 2 $13,464.00 $20,400.00 3 $16,632.00 $22,950.00 4 $19,980.00 $25,500.00 5 $23,328.00 $27,550.00 6 $26,676.00 $29,600.00 7 $30,024.00 $31,600.00 8 $33,372.00 $33,650.00 These limits are subject to change during the course of the program. For program purposes, Adjusted Gross Income is calculated by subtracting $750.00 for the first and second resident over age 18, and $500.00 for each additional resident, from Gross Annual Income. The income from all residents is included in the calculation. Grants/defe3rred loans made under this program with FY 1995 CDBG funds are to be approved by the HRA Board of Commissioners. Have total net assets of $25,000 or less, excluding "personal property and the property to be improved (if less that 2 (two) acres). SECTION 3 PAGE 1 CITY OF COLUMBIA HEIGHTS/CDBG III. IV. 4. The property cannot contain more than 2 (two) dwelling units, one of which must be owner-occupied. Also, the property must be used for residential purposes; no more than 15% of the habitable floor area can be used in a trade or business. Applications are accepted on a first-come, first-serve, limited preference basis throughout the year. No eligible applicant will be rejected on the basis of judgements as to personal character or life-style. Waiting lists will be maintained for those families with incomes in the "Prefer- ence Income Limit" and -Non-Preference Income Limit" categories. Funds will be allocated to eligible applicants based on a first-come, first-serve basis with first preference to those with incomes in the -Preference Income Limit" category with the exception that applicants who have applied and are faced with emergency housing conditions as certified by the City Building Inspector may be given priority over others on the waiting lists. In addition any applicants from the Sheffield Neighborhood whether on preference or non-preference list will receive first priority in receiving deferred loans/grants under this program. PROJECT DURATION: This activity is part of a continuing effort by the City to improve its housing stock. Funds for Fiscal Year 1995 include $87,087.00 from the City's share of the Anoka County CDBG Entitlement Program Fund and $31,251.00 from the Anoka County CDBG rehabilitation fund pool. PREVIOUS FUNDING: This activity has been funded since 1978. A breakdown of the total funding and number of grants/deferred loans completed is shown below: YEAR ~ UTILIZED ~__ YEAR ~ UTILIZED ~__ 1978 $ 150,667 51 1987 $ 25,145 4 1979 $ 40,100 8 1988 $ 12,195 3 1980 N/A N/A 1989 $ 54,980 8 1981 $ 71,843 16 1990 $ 53,735 6 1982 $ 23,568 6 1991 $ 51,376 8 1983 $ 29,020 5 1992 $ 58,900* 8 1984 $ 23,535 5 1993 $ 58,757** 9 1985 $ 28,325 5 1994 $ 157,195'** 1--4 1986 $ 17,395 3 TOTALS: $856,736 159 * Includes $32,000 of Federal HOME Program Funds. ** Includes $16,293 of Federal HOME Funds. *** Includes $70,000 of Federal HOME'Funds. COMMUNITY PROBLEMS ADDRESSED: This activity will help address the problems with the City's aging housing stock. Much of the City's housing stock was built before 1960 and is in need of repairs (i.e. roofs, furnaces, windows and doors, etc.). This activity will assist in the preservation of the housing stock. The Sheffield Neighborhood (area between 45th Avenue on South, Johnson Street (rear of Easterly properties) and Easterly edge of Keyes Park on East, 47th Avenue between Johnson Street (rear of Easterly properties) on the North, and Central Avenue between 45th and 47th Avenues on the West) is an area in need of concentrated housing renovation. In this 16 block area, there are 518 dwelling units of which 119 are single family units, 184 are part of duplex units (92 actual duplexes), 56 are part of four-plexes (14 four-plexes), and 159 are part of larger multiple unit buildings (1 six-plex, 4 seven-plexes, 2 eight-plexes, 3 eleven-plexes, 1 sixteen-plex and 3 twenty- plexes). The majority of the single family and duplex units were constructed in the late 1950's and early 1960's and are in a deferred maintenance state. The City has developed a Sheffield Neighborhood Revitalization Plan which includes redevelopment and renovation in the neighborhood. Priority for use of these CDBG funds will be used to assist single and duplex property homeowners in this neighborhood in upgrading their properties. Priority will be given to any applicant from the Sheffield Neighborhood, including those which may be in the non-preference list. This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.202 "Eligible Rehabilitation and Preservation Activities". It meets CDBG National Objectives found at 24 CFR Part 570.208(a)(3) "Activities benefiting low and moderate persons, as a Housing Activity". SECTION 3 PAGE 2 CITY OF COLUMBIA HEIGHTS/CDBG VI. FUNDING SUMMARY: The funds for this activity will be expended as follows: Project Expenses ..................................... $110,048 (93%) (Rehabilitation Grants/Deferred Loans) HRA Administration ................................... $ 8,290 ( 7%) (Time spent by Housing Coordinator and HRA Contract Housing Inspec- tor/Specification Writer processing applications, preparing bid specifications and monitoring construction, estimated at 430 hours for the program; note this covers the time spent on rehab files funded under the regular County Rehab Program, as well.) TOTAL FUNDING ........................................ $118,338 (100%) * Includes $30,000 from Anoka County distribution of County-wide CDBG Rehabilitation Program funds for Columbia Heights. VII. IX. COST DETAIL: See above. VIII. PROJECT AREA: The project area is contiguous with the boundaries of the City of Columbia Heights. Based on 1990 Census Data, the City of Columbia Heights had a population of 18,910. The data indicated the following: Number of Households .................................... 7,741 .- With One of More Person Over Age 65 ................... 2,128 (27%) Number of Dwelling Units ................................. 7,950 · - Single Family .......................................... 5,609 (71%) - 2 Unit Structures ...................................... 546 The first priority project area from July 1, 1994 to July 1, 1995 is the Sheffield Neighborhood which includes the following bounded area in the City of Columbia Heights: - South Boundary: 45th Avenue between Easterly edge of Keyes Park and Central Avenue. - East Boundary : Johnson Street (rear property lines of Easterly properties) and Easterly edge of Keyes Park. - West Boundary : Central Avenue between 45th and 47th Avenues. - North Boundary: 47th Avenue between Johnson Street (rear property lines of Easterly properties and Central Avenue). The above defined area is hereinafter referred to as the "Sheffield Neighborhood". For detail on housing and housing conditions in the Sheffield Neighborhood, see # V above. I2%RGER EFFORT: This activity is part of an effort by the City to improve its neighbor- hoods. In addition to this program, the City also offers the following programs: - MHFA Home Improvement Loan Proqram (166 loans since 1979 for a total of $934,751) - MHFA Home Enerqy Loan Proqram (44 loans since 1983 for a total of $153,780) - MHFA Deferred, Accessibility and Revolvinq Loan Proqrams (115 loans since 1976 for a total of $369,660) - MFHA Rental Rehabilitation Grant Proqram (12 grants since 1984 for a total of $82,925) - MFHA Rental Rehabilitation Loan Proqram (8 loans since 1990 for a total of $10b,017) PAGE 3 SECTION 3 ! ! XII. CITY OF COLUMBIA HEIGHTS/CDBG - First-Time Homebuyer Proqram 1994 Program ......... $ 1,278,022; 18 loans 1993 Program ......... $ 1,632,000; 23 loans 1992 Program ......... $ 1,400,309; 22 loans 1991 Program ......... $ 1,477,000; 21 loans 1982 Program ......... $ 8,408,000; 175 loans TOTAL: ~14f195t331 25--9 CONTACT PERSON: This activity will be carried out by the Housing and Redevelopment Authority of Columbia Heights in coordination with the City. Questions concerning the program should be directed to Don Schneider or Scott McKinney at 782-2854 or 782-2858. REIMBURSEMENT AUTHORIZATION: The following persons are authorized to sign payment vouchers: - Donald R. Schneider, HRA Executive Director - Scott McKinney, HRA Housing Coordinator NOT APPLICABLE bt/cdbgapp/2/95 PAGE 4 SECTION 3 Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857. (612) 782-2854 1995 COM/~UNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR CITY OF COLUMBIA HEIGHTS FISCAL YEAR (FY) 1995 GRANT Amount expected $260,000 to $290,000 (Received $286,262 for FY 1994) PROJECT PROPOSED FOR FUNDING WITH FY1995 CDBG GRANT FUNDS. ae Neighborhood Revitalization with Priority Use of Funds · in Sheffield Neighborhood $ 120,000 to 130,000 B. Housing Rehabilitation (City-Wide) 118,338' to C. Public Service Grants 138,338,*/~3f 21,662 to 21,662 Senior Outreach Program for Columbia Heights (Anoka County Community Action Program) - $11,662 Southern Anoka Community - Assistance (SACA) Food Shelf Alexandra House for Columbia Heights Hot Meals for Shut-Ins - 3,000 Meals on Wheels for Col. Hts. D. TOTAL $ 260,000,** $ 290,000,** If funding is less than $260,000, the amount reduced would be taken off the amount for Housing Rehabilitation. If funding is more than $2&0,000 the additional amount would be added to the amount for Housing Rehabilitation. Includes approximately $30,000 to $35,000 for Columbia Heights' shar~ of the countywide CDBG/HOME Program allocation for housing rehabilita- tion. cdbgpro/2-3-95 Equal Opportunity Employer Equal Housing Opportunity Agency Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857. (612) 782-2854 MEMO DATE: TO: FROM: RE: May 12, 1995 Pat Hentges, City Manager Donald Schneider, Community Development Director~ RESULT OF HOME WORK GROUP MEETING - 5/1/95 AT ANOKA COUNTY GOVERNMENT CENTER The following are the ranking results and recommendation to the Anoka County Intergovernmental Realtors Committee of the Anoka County Board of Commissioners from the above referenced ~roup which I am a member: APPLICANT RISE HRA of Fridley City of Col. Hts. ELIM City of Col. Hts. CEAP PROJECT Tenant Rent Assistance 23 Housing Rehabilitation 23 4607 Tyler Renovation 23 Tenant Rent Assistance 22 Duplex Conversion 21 Purchase of House 15 POINTS ASSIGNED RECOMMENDED AMOUNT FU/?DING REQUESTED AMOUNT $ 35,000 $ 35,000 75,000 75,000 40,000 40 , 00~q~/ 18,000 18,000 120,000 60,000 65 , 000 - 0 - TOTAL NON ACCAP $353,000 $228,000 Equal Opportunity Employer Equal Housing Opportunity Agency RESULT OF HOME WORK GROUP MEETING - 5/1/95 /%T ANOK~ COUNTY GOVERNMENT CENTER APPLI CANT ACCAP #1 ACCAP #2 ACCAP #3 ACCAP #4 ACCAP #5 PROJECT Board & Lodging 4653 Central - Col. Hts. Liberty Park Coon Rapids (8 new housing units) Bry~wood, Ham Lake acq., renovation of motel for 40 housing units. Thousand Oaks, Coon Rapids (Development of 23 large family rental units) HUD Homes III (Purchase of HUD Homes) TOTAL ACCAP POINTS AMOUNT ASSIGNED REQUESTED RECOMMENDED FUNDING AMOUNT 24 65,000 65,000 27 106,000 106,000 25 95,993 83,734 21 100,000 - 0 - 19 50,000 - 0 - $ 254,734 SUMMARY: TOTAL FUNDS AVAILABLE: $482 ~ 734. RECOMMENDED USES: !. Non-ACCAP $228,000 2. ACCAP 254,734 TOTAL $482r734 Our group's recommendation is considered by the Intergovernmental Committee on May 25 and the full County Board at their June meeting. Funds will not be available until September. There is a possibility that funds for this program could be rescinded by Congress. That could happen during the next month or two. cc: Tina Goodroad RESOLUTION NO. 95-17 RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA APPROVING APPLICATION TO ANOKA COUNTY UP TO $160,000.00 OF FEDERAL"HOM~" PROGRAM FUNDS FOR RENTALHOUSING p~EHABILITATION/DUPLEX ACQUISITION/RENOVATION IN SHEFFIELD NEIGHBORHOOD WHEREAS, the City of Columbia Heights has been invited and encouraged to apply through Anoka County for funds from the 1995 federally funded HOME Program; and WHEREAS, an application for such grant funds has been prepared by Community Development Department staff; and WHEREAS, HOME Programrequirements require a 25% match of non- federal funds for any project funded; and WHEREAS, the City already owns two duplexes in the Sheffield Neighborhood on which $40,000 of the sale proceeds after renovtion of the duplex to a single family house could be used as the 24% match. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota that: The City Council approves City application for up to $160,000 of HOME Program funds from the Anoka County HOME Program. The City hereby agrees that the City will meet the HOME Program 25% match requirements through continuation 9f the City HOME Rehabilitation Revolving Fund and dedication of an additional $40,000 to that fund of the proceeds from the sale of duplexes renovated (to single family houses) in the Sheffield Neighborhood. The Mayor and City Manager are authorized to sign the necessary HOME Program application and the documents for implementation of the program when the grant is received through Anoka County. Passed this 13th day of March, 1995. Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes aye='? Joseph Sturdevant o-~nne student, C~6~Trcil Secretary 13. EXHIBIT "A" HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA RESOLUTION 95- 21 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING POLICY ON HOUSING PERSONS 55 YEARS OF AGE OR OLDER AT 4607 TYLER STREET N.E. WHEREAS, the Housing and Redevelopment Authority of Columbia Heights (HRA) acquired the 4-Plex (with 4 two bedroom units) at 4607 Tyler Street N.E. with the intent that it be used for housing persons age 55 and over; and WHEREAS, the HRA has determined that there is an urgent need for housing for persons 55 years of age and older; and WHEREAS, to enable the HRA to be able to legally restrict the apartments in this project to persons 55 years old or older it is necessary to adopt and publish a policy statement that demonstrates an intent to house persons who are 55 years of age or older, WHEREAS, to comply with Federal Fair Housing requirements, in addition to adopting the above policy, the HRA must either provide significant services and facilities or provide a statement that this housing is necessary to provide important housing opportunities for older persons. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the HRA that following policy and statement in regard to 4607 Tyler Street N.E. are hereby adopted and effective after publication in the official newspaper of the City of Columbia Heights: 1. Housinq Policy Statement: It is the intent of the Housing and Redevelopment Authority of Columbia Heights, Minnesota (HRA) to exclusively house persons 55 years of age or older in its 4-Plex at 4607 Tyler Street N.E. Residents (as defined by State/Federal rules) of Columbia Heights shall have preference for admission to this project. Rent for the 2 bedroom units will be $40 below the HUD Metro-wide Fair Market Rent (FMR) less HRA utility allowance for a two bedroom apartment unit (currently the net rent on this basis would be $549). Units are to be rented to persons who are low income by Federal Department of Housing Urban Development (HUD) definition for low income persons in the Metro area. 2. Statement on Housinq OpDortunities for Older Persons: Since it has been deemed impracticable to provide significant services and facilities for seniors in the four-plex at 4607 Tyler Street N.E., the HRA hereby states, in accordance with the Federal Fair Housing Act, that restricting occupancy at 4607 Tyler Street N.E. to persons 55 years old or older is necessary to provide housing opportunities for older persons. Approved by the Board of Commissioners of the Housing and Redevelopment Authority in and for the City of Columbia Heights this 19th day of September, 1995. Offered by: Seconded by: Roll Call: Nawrocki Dustin Ayes: Nawrocki, Dustin, Jindra, Murzyn, Heintz. Nays: None. ATTEST BY: D. J. Murzyn, Jr., Chair Donald R. Schneider, Executive Director resol2 PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES SEPTEMBER 5, 1995 PAGE 1 The Planning and Zoning Commission meeting of September 5, 1995 was called to order at 7:00 p.m. Members present were Fowler, Peterson and Szurek. Commissioners Larson and Paulson were not in attendance. Also present were Tina Goodroad (Zoning Coordinator), Donald Schneider (Director of Community Development) and Jim Hoeft (City Attorney). Motion by Fowler, seconded by Peterson, to approve the minutes from the meeting of August 7, 1995 as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Petitions, letters and requests. A. Site Plan Amendment Case #9509-36 Steve Jonak RE: 533 N.E. 37th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Jonak for a Site Plan Amendment for his property located at 533 N.E. 37th Avenue. She reminded the Commission of the frequency of Mr. Jonaks appearances before the Commission for such approval indicating that the most recent meeting was on November 1, 1994. She referred to the agendas and minutes from the three latest meetings in 1993 and 1994. She explained that Mr. Jonak is currently requesting two curb cuts and access off of 38th Avenue. One of the curb cuts is designed to connect the old building that has access off of 37th Avenue to the new building and provide another access off of 38th Avenue. This curb cut would also be right in front of single family homes on the north side of 38th Avenue. The second curb cut requested appears to be planned as a parking area. She stated that a total of twenty (20) parking spaces would be required for the uses of office, warehouse and manufacturing under the newly amended Parking Ordinance. Previously, the site was required to provide forty-four (44) parking spaces. She also informed the Commission that the driving area around the storage building has only Class 5 underlayment. Mr. Jonak was previously required to have this area paved by November 1, 1994. She stated that screening requirements around this facility were also required to be completed and, as of yet, have not been installed. Ms. Goodroad referred to the November 1, 1994 meeting minutes where it is stated that the City Council tabled an approval of the previous site plan amendments until paving and screening requirements of the Zoning Ordinance were met. At the November 1, 1994 Planning and Zoning Commission meeting, the site plan amendment request was tabled. She stated that was the last meeting with Mr. Jonak, therefore, the issue was never resolved and the site not completed. PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES SEPTEMBER 5, 1995 PAGE 2 Mr. Jonak was in attendance to present to the Commission pictures of the site as well as an aerial photo to explain the reasons for the need of two additional curb cuts to provide improved access for ingress and egress throughout the site. Ms. Goodroad stated that the Traffic Commission would need to review the proposal. However, due to the Labor Day holiday, the Traffic Commission meeting is scheduled for September 13, 1995. Discussion was held regarding tabling of the request. Mr. Jonak stated that it was his intention to complete this project by the end of October of this year as the money has been set aside. He indicated that as soon as the curb cuts could be installed, he was ready to proceed with the landscaping, screening and paving. He also inquired as to the status of the City requiring the area on the north and east side of the new building to be graded, sodded and kept from future development and designated for future parking area due to the changes in the Parking ~)rdinance. The City Attorney advised the Commission that the designated area for future parking would not be necessary any longer due to the changes in the Parking Ordinance. Motion by Peterson, seconded by Fowler, to approve the site plan amendments for 533 N.E. 37th Avenue contingent upon approval of the site plan by the Traffic Commission and provided that the lot be graded, sodded, blacktopped and landscaped with proper screening installed no later than October 31, 1995. Roll Call: All Ayes. Public Hearing Lotsplit Case #9509-37 Benedict Schaefer 569 N.E. 38th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. and Mrs. Benedict Schaefer for a Iotsplit of the property located at 569 N.E. 38th Avenue legally described as Lots 12, 13 and 14, Block 83, Columbia Heights Annex to Minneapolis together with the south half of the vacated alley lying adjacent to said lot. She stated that the three lots are currently combined as one parcel. The Iotsplit would create two 52.5 foot wide by 135 foot deep lots for a total of 7,087 square feet per lot. The lots could be sold for two construction sites for single family dwellings. Ms. Goodroad informed the Commission that the lot sizes would not meet the requirements of Section 9.108(4) of the Zoning Ordinance. That section requires a minimum lot size of 6,500 square feet and a 60 foot lot width in the R-3 Zoning District. She also stated that Section 9.407(2) of the Zoning Ordinance pertaining to Lotsplits was recently amended on October 11, 1993. That section states "In no case shall a variance for lot width be granted so that any lot is less than 90% of the required lot width". With this change, she indicated that the minimum lot area can only be redued to 54 feet from the 60 foot requirement. Ms. Goodroad stated that the amended Lot Split Ordinance would be impossible for the Schaefers to meet even though all of the other lot requirements and setbacks can and will be met. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES SEPTEMBER 5, 1995 PAGE 3 Ms. Goodroad informed the Commission that the Schaefers have owned this property since they inherited it in 1967. It has always been their intent to split these lots as is evident in their requests for additional sewer and water services in 1991 before the Iotsplit ordinance amendment was effective. Kathy Young, Assistant City Engineer, provided a letter signed by Mrs. Schaefer requesting the additional sewer and water services. The assessment record also shows that the services were assessed to the property and paid for in the amount of $1,808.00. Motion by Fowler, seconded by Peterson, to recommend to the City Council the approval of the Iotsplit of 569 N.E. 38th Avenue as requested. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE SEPTEMBER 11, 1995 CITY COUNCIL AGENDA. rf approved by the City Council, the new legal descriptions will be: A. Lot 12 and the east 17.50 feet of Lot 13, Block 83, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, together with the south half of the vacated alley lying adjacent to said lots. B. Lot 14 and that part of Lot 13 lying westerly of the east 17.50 feet thereof, Block 83, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota; together with the south half of the vacated alley lying adjacent to said lots. Public Hearing Appeal of Administrative Decision Case #9509-38 Scott Jorgenson 4500 N.E. 6th Street Columbia Heights, Mn. Ms. Goodroad explained the request of Mr. Jorgenson for an appeal of the administrative decision of the Building Inspector to require the wood fence in the front yard and side yard to be relocated out of the public right-of-way and onto the property at 4500 N.E. 6th Street. She stated that the board fence encroaches approximately four feet beyond the front property line and close to ten feet on the south side causing visibility problems for drivers. She informed the Commission that the property owner did not obtain the required building permit prior to installing the fence. The City does require the property owner to locate property irons prior to any fence installation. It is normal procedure to require that all fences being installed be entirely on the owners property. Complaints were received regarding the visibility problem caused by this fence in its current location in the public right-of-way. A letter was sent to the property owner notifying him of the ordinance violation and lack of the required permit. Staff had the Engineering Department locate the property irons for this lot for the determination of encroachment into the right-of-way. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES SEPTEMBER 5, 1995 PAGE 4 Mr. Jorgenson was present and stated that moving the fence inside the property line would bring it too close to the house to be practical and it would be unappealing visually. He was adamant regarding allowing the fence to remain as is. He presented a petition containing a variety of signatures from people who felt the fence did not block their line of vision when crossing the intersection of 45th Avenue and 6th Street to a degree that is significant or dangerous for drivers and vehicles. Commissioner Szurek stated that fences are supposed to be installed inside the property lines of the owners lot. She stated that she had been to the site and had to drive practically into the middle of the intersection to see if any cars were coming from the other direction after stopping at the stop sign. She explained to Mr. Jorgenson the possible consequences that could occur by allowing the fence to remain in the right-of-way. She also explained the fact that Mr. Jorgenson was in violation of a City Ordinance by constructing a fence in the public right of way and that the fence would be required to be relocated stating that if the Commission allowed a violation such as this to continue, a precedent would be set and the City's control over fence locations would be difficult. Councilmember Peterson also stated that he had problems with the visibility factor when he visited the site this day as did the passenger in his van. Mr. Jorgenson stated that there is clear view from the stop sign and, in his opinion, the fence does not obstruct view to a degree that it is dangerous to drivers. He stated that he did not obtain a building permit as he is a "first time homeowner" and was not aware of that requirement. However, he stated that he would be addressing the Commission regardless as he would have been required to move the fence so far back that it wouldn't be feasible. He felt that if he had applied for a building permit for the fence, he would have been required to keep the fence to close to the house and would have found it necessary to request City approval to place the fence in the right of way. He questioned who owned the right of way area and was responsible for maintenance of the area. Commissioner Szurek asked Mr. Jorgenson if he understood that his property did not include the boulevard or public right-of-way. The fence is required to be installed inside his property lines. The property owner is responsible for maintenance of the right of way area even though that area is City property. Mr. Jorgenson indicated his willingness to cut the corner of the fence back thirty feet to improve the sight lines but moving the fence back inside the property line would be impractical. Council Representative Peterson questioned the City Attorney as to the level of the responsibility of the City upon knowledge of the fence creating the visibility problem. Attorney Hoeft stated that the City could be held liable due to knowledge of the violation. He would not advise allowing the fence to remain in its current location as it would not conform to the existing ordinance. He acknowledged that there may be fences existing in the right of way area. However, those fences would be pre-existing to the Ordinance and considered non-conforming. He could not advise the Commission to deviate from policy. He stated that the Commission could not create a policy allowing any improvement to be placed on the right of way. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES SEPTEMBER 5, 1995 PAGE 5 Council Representative Peterson asked how the City allows irrigation systems in the right of way. Attorney Hoeft stated that it is a policy decision of the City to allow this type of improvement as it is an underground improvement. Such a non-visible improvement is the only distinction between fences, shrubs, landscaping in the right-of-way. He informed the Commission that the City Council would have to amend the existing Ordinance to allow a fence in the right of way. Commissioner Szurek stated that the Commission could not rule in opposition of the Ordinance to allow the fence. She felt it would set a precedent. Ms. Goodroad stated that the Commission is constrained by the Ordinances of the City. Only the City Council has the power to amend the ordinances, not the Planning and Zoning Commission. She informed Mr. Jorgenson that he could present his case to the City Council provided he submitted his request in writing to the City Manager's office before the end of the week. Motion by Fowler, seconded by Peterson, to deny the appeal of Mr. Jorgenson at 4500 N.E. 6th Street based on violation of the City Ordinance and encroachment into the public right-of-way. Roll Call: All Ayes. Public Hearing Variance Case #9509-39 Michael Zabukovic 3856 Quincy Street Columbia Heights, Mn. Ms. Goodroad presented the request of Michael Zabukovic for a five foot side yard setback variance to allow the repair of the existing non-conforming single family dwelling recently damaged by fire at 3856 Quincy Street. The home was damaged by fire on June 9, 1995. In order to repair the house, a variance would be required because the north side of the house sits on the property line creating a non-conforming structure. She informed the Commission that Section 9.108(4)(c)of the Zoning Ordinance requires a minimum side yard width of five (5) feet in the R-3 Residential Zoning District. She also stated that Section 9.104(3)(e) of the Zoning Ordinance pertaining to non-conforming structures states, "Whenever a non-conforming building or structure shall have been damaged by fire, flood, explosion, earthquake, war, riot, or act of God, it may be reconstructed within twelve (12) months after such calamity, unless damage to the building or structure is fifty percent (50%) or more of its fair market value, in which case the reconstruction shall be for a use in accordance with the provisions of this Ordinance". She informed the Commission that the most recent value for taxes payable in 1996 is $40,900 according to Anoka County Assessor's records. An estimate for damages to the house and costs for repair totaling $32,235.83 was submitted by one contractor. This amount for repairs is well over the 50% of its fair market value. PLANNING ANO ZONING COMMISSION REGULAR MEETING- MINUTES SEPTEMBER 5, 1995 PAGE 6 Mr. Roger Sahr, Mr. Zabukovec's attorney, stated that this estimate included some cleaning of smoke damage as well as some minor items that he felt should not be included in the total estimate. Council Representative Peterson reviewed the list. It was his impression that a minimal amount could be eliminated from the estimate. He suggested that the contractor prepare a new list possibly eliminating minor items such as painting, etc. Discussion followed regarding what items could be deleted from the estimate. The ordinance does not differentiate between minor and major repair, stating "damage to the building". It was the Commission's contention that the case should be tabled until the next meeting in October to allow an amended estimate to be submitted. Motion by Peterson, seconded by Fowler, to table this case to the next regular meeting in October for clarification of cost of repairs to 3856 Quincy Street. Roll Call: All Ayes. E. Site Plan Approval Case #9509-40 Robert Barnick 500 N.E. 38th Avenue Columbia Heights, Mn. Tina Goodroad presented the request of Robert Barnick for Site Plan Approval for construction of an office addition at 500 N.E. 38th Avenue. She explained that Mr. Barnick recently purchased this property from the City and the HRA. He owns a light manufacturing facility that he will be moving to this location and adding additional office space. She stated that the building is currently 5,000 square feet that will be used for manufacturing. The proposed two story office addition will be 2,824 square feet. The parking ordinance would require seven parking spaces for the manufacturing use and nine parking spaces for the office use for a total of 16 parking spaces required. The site plan indicates that seventeen parking spaces will be provided on the site. She informed the Commission that the site will have two curb cuts, one off of 38th Avenue and one off of 5th Street. Ingress and egress to the site will not change. Mark Winson, Director of Public Works, has indicated that this case would not be required to be reviewed by the Traffic Commission due to no changes being made to the ingress and egress of the site. An existing loading dock off of 38th Avenue will be used and will be 25 feet in length and twelve feet in width. The other loading dock on the east side of the building will be eliminated and replaced with windows. Some landscaping will be installed around the facility. Motion by Fowler, seconded by Peterson, to approve the site plan as all requirements have been fulfilled. Roll Call: All Ayes. PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES SEPTEMBER 5, 1995 PAGE 7 Public Hearing Variance Case #9509-41 Interior Motives RE: 1306 N.E. 44th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Interior Motives, on behalf of the property owner, Mr. Joel Hasenwinkel, for a two foot side yard setback variance to allow the construction of a 10' x 24' attached garage on the west side of the house located at 1306 N.E. 44th Avenue. She stated that Section 9.108(4)(c) of the Zoning Ordinance requires a minimum side yard of five feet. Due to the varied elevation of the site and the drop-off on the side and rear yards, a variance is necessary as placement of the garage elsewhere on the lot would be difficult. The proposed garage would be set three feet from the side lot line. Mr. and Mrs. Beck from 1312 N.E. 44th Avenue were present for clarification of the location of the proposed ~arage and of the property lines. Motion by Peterson, seconded by Fowler, to recommend to the City Council the approval of the two foot side yard setback variance due to the exceptional topography of the lot. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE SEPTEMBER 11, 1995 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9509-42 Old America Store 4751 Central Avenue N.E. Columbia Heights, Mn. Ms. Goodroad presented the request of the Old America Store management for a Conditional Use Permit to allow the use of an accessory structure consisting of a 30' x 45' tent on a temporary basis at 4751 Central Avenue for the operation of an outdoor sale between September 29, 1995 and October 1, 1995. Their intent is to set the tent up in the parking lot area in front of the store. Adequate parking will be maintained during the sale as the parking lot is quite large. Motion by Peterson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit to allow a temporary structure in the parking lot of 4751 Central Avenue from September 29 to October 1, 1995 provided a $500 deposit is submitted prior to installation of the tent to ensure its removal no later than October 2, 1995. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE SEPTEMBER 11, 1995 CITY COUNCIL AGENDA. PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES SEPTEMBER 5, 1995 PAGE 8 OLD BUSINESS: Public Hearing Variance Case #9508-32 City of Columbia Heights RE: 4653 Central Avenue Columbia Heights, Mn. This request was tabled at the meeting of August 1, 1995 to allow Staff the opportunity to contact NSP to determine the feasibility of having the overhead electrical wires along the alley placed underground. She explained that Staff requested a variance on the behalf of 4653 Central Avenue and 950 N.E. 47th Avenue to allow the dumpsters of these two buildings to remain in their present location abutting the alley easement ~vithout the required screening. The placement of the dumpster at this property became a problem because the owner, Norma Rust, sold the property to ACCAP in August. ACCAP wanted a list of all non-conforming items prior to the sale. Section 7:5A.207(c) of the Housing Maintenance Ordinance pertaining to screening states "All loading, service, utility, mechanical equipment and outdoor storage areas, including dumpsters and refuse containers for dwellings of three or more units shall be screened from all public road and adjacent residential uses of property". Ms. Goodroad informed the Commission that the Fire Department included the lack of screening of the dumpsters for this property and 950 N.E. 47th Avenue as a violation in their report. The problem is that the space on this site and at the apartment building next door (950 N.E.47th Avenue)is very limited. The only workable site for the dumpster is the southeast and southwest corners. All available area at the south end of these buildings is used as parking for their tenants. There are no alternative sites for the dumpsters. In addition, there are overhead power lines that require the garbage hauler to pull the dumpsters into the alley so that they can be lifted and emptied into the truck. If screening were installed around the dumpster, it would be impossible for the hauler to access the dumpster for trash removal. At the meeting in August, the Commissioners asked Staff to contact NSP to find out if there were any future plans for burying overhead power lines or if that was a possibility. According to Gordy Chapin of NSP, no underground electrical service is planned for the future in this area. He indicated that the City could request that the power lines be placed underground but the costs for such an installation would be approximately ~;15,000 to $20,000 plus the additional cost to the individual property owners to change the location of the electrical services and run them to wherever the power source would be located would be costly. He indicated that the underground installations would be very difficult in that area and problematic due to the close proximity of the existing buildings. He stated that even the relocation of the existing power poles would be a problem for lack of adequate land area. He informed Staff that the power lines should not be a problem for the garbage hauler as there is adequate clearance. He felt the cable and telephone lines were lower and the possible cause of any problem for the garbage hauler. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES SEPTEMBER 5, 1995 PAGE 9 Motion by Fowler, seconded by Peterson, to recommend to the City Council the approval of the variance to allow the dumpster for 4653 Central Avenue to remain in its present location, unscreened, as no other location on the lot is available. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE SEPTEMBER 11, 1995 CITY COUNCIL AGENDA. Public Hearing Variance Case #9508-33 City of Columbia Heights RE: 950 N.E. 47th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of City Staff for a variance to allow the building dumpster at 950 N.E. 47th Avenue to remain in its present location and remain unscreened as no other location on the lot is workable. She informed the Commission that this case was tabled from the August 1995 meeting along with the previous case to allow Staff the opportunity to contact NSP regarding the burial of the overhead power lines and any possible costs involved. She informed the Commission that this request is the same as the previous case because the dumpster at this apartment building sits next to the dumpster at 4653 Central Avenue. She stated this particular property is not for sale, however, the access situation is the same for the garbage hauler. Thus, the reason this request is included. She stated that most of the land at the rear of the building is utilized for parking for the tenants. Motion by Peterson, seconded by Fowler, to approve the variance to allow the dumpster at 950 N.E. 47th Avenue to remain in its present location and remain unscreened as no other location on the lot would be available to fulfill the ordinance requirements. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE SEPTEMBER 11, 1995 CITY COUNCIL AGENDA. STAFF REPORTS: A. Ms. Goodroad informed the Commission that Pro-ex, located at 4400 Central Avenue, have requested an extension of time to enclose the dumpster on the site and to install the required fence at the rear of the property. She stated that they have requested until September 30, 1995 to complete these items. It was the concensus of the Commission that September 30, 1995 be granted as a deadline to Pro-ex to complete the final site plan requirements. B. Ms. Goodroad informed the Commission of a problem that has developed regarding the allotment of signage for 3919, 3927 and 3929 Central Avenue where Mady's Bowl, Home Carpet and the Salvation Army are located. This problem developed after a variance was granted in April 1995 for additional wall signage exceeding that allowed by the Sign Ordinance. She explained that there seems to be confusion between the tenants of the PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES SEPTEMBER 5, 1995 PAGE 10 property on how much signage is allowed each tenant space and asked the Commission for a clarification of their motion from the April meeting to assure Staff's understanding of what the Commission allowed. None of the representatives of the three businesses were present. It was the Commission's intent that the variance allow an increase in the total signage for the Salvation Army to four times the frontage with a maximum of 150 square feet for total wall signage. The Commission members stated that the other tenants must request a variance if they feel they need additional signage. Motion by Fowler, seconded by Peterson, to adjourn the meeting at 9:15 p.m. Roll Call: All Ayes. Respectfully submitted, Kathryn Pepin Secretary to the Planning and Zoning Commission kp "THESE MINUTES NOT APPROVED" OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION SEPTEMBER 13, 1995 The Traffic Commission was called to order at 7:00 P.M. I. ROLL CALL Present: Carlson, Duda, Goodman, Jolly, Sturdevant Staff present: Kathyjean Young, Assistant City Engineer Leonard Olson, Acting Police Chief II. APPROVAL OF JUNE 5, 1995 MINUTES Motion by Sturdevant, second by Goodman, to approve the minutes of the June 5, 1995, meeting. Roll Call: All ayes. III. OLD BUSINESS REQUEST FOR PARKING CHANGES ON 40TH AVENUE N.E. AT CITY HALL In order to serve the public better, the City Manager has suggested that the parking spaces directly in front of City Hall be for 15-minute parking and the undesignated parking be the space furthest east. The bus stop and drop zone parking would remain the same. Motion by Jolly, second by Goodman, to recommend to the City Council the designation of the parking in front of 590 40th Avenue N.E. as "No Parking-Bus Stop" from the alley 59' east, "No Parking-Drop Zone" 24' east (1 space), "15- minute Parking 8 a.m. to 5 p.m. Monday to Friday" 44' east (2 spaces) and Undesignated Parking 22' east (1 space), with "No Parking" beginning and continuing around the comer. Roll Call: All ayes. IV. OTHER OLD BUSINESS None V. NEW BUSINESS REQUEST FOR CURB CUTS ON 38TH AVENUE N.E. FOR 533 37TH AVENUE N.E. Mr. Steve Jonak of Industrial Steel was present to answer any questions regarding his request for curb cuts on 38th Avenue N.E. The east curb cut would be for OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION SEPTEMBER 13, 1995 PAGE 2 VI. semi or large truck deliveries to the new building and access to the yard. The west curb cut would service the vehicular parking area of the new building. Staff recommended concrete aprons built to the City of Columbia Heights' standard be required at both curb cut locations to help retain storm water run-off on 38th Avenue. Mr. Bob Bamick, new owner of the 500 38th Ave. building, was present and asked questions as to the City's requirements for retention ponds. He also requested he be notified of the code requirements for parking lots. Staff indicated that concrete aprons will need to be put in so water will stay in the street as much as possible rather than mn onto property. Staff will also look into the requirements the Planning and Zoning Commission may have for parking lots. Staff will report back to both Mr. Bamick and Mr. Jonak. Motion by Goodman, second by Duda, to approve the curb cut locations as proposed on the site plan for 533 37th Avenue N.E., provided concrete aprons constructed to City of Columbia Heights' standard are installed at each location. Roll Call: All ayes. Bo REQUEST TO REMOVE "NO PARKING" TRUCK SIGNS ON 44TH AVENUE N.E., EAST OF MAIN STREET The "No Parking Trucks Rated Over 24,000 Lbs Gross" signs on the north side of 45th Avenue were installed when the Honeymead grain storage elevators were in use. The purpose of the signs was to restrict tracks from parking and waiting along 44th Avenue while other trucks were being loaded. The sign faces are weathered and either need to be removed or replaced. With the elevators no longer in use, truck parking on the north side of 44th Avenue should not be a problem. Staff recommends the signs be removed if there are no objections by the adjacent property owners. Chairperson Carlson indicated a Public Hearing would be necessary. Motion by Carlson, second by Duda, to call for a Public Hearing at the November 6, 1995 Traffic Commission Meeting. Roll Call: All ayes. OTHER NEW BUSINESS REQUEST TO INSTALL "CAUTION" SIGNS ON RESERVOIR BLVD. AT THE ENTRANCE TO THE BOULEVARD APARTMENTS OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION SEPTEMBER 13, 1995 PAGE 3 VII. Mr. Louis Egey of 4458 Reservoir Blvd. has requested the City of Minneapolis be contacted to trim the growth off the fence to improve visibility around the curve and that "Caution" signs be installed on Reservoir Blvd. before the entrance to The Boulevard Apartments. Mr. Egey was present and explained the problem he sees with traffic entering the apartment complex. Staff reported that "Curve-20 MPH" signs are in place both southbound and northbound on Reservoir Blvd. near The Boulevard Apartments. Commission members felt that the City of Minneapolis should be contacted to request that the tree growth be trimmed first. Appropriate signage for the park area was also suggested as the closest signage is near 46th Avenue and Reservoir Blvd. Motion by Duda, second by Sturdevant, to add a playground sign directly below the curve sign on the north side of Reservoir Blvd, northbound lane on the existing Caution post. Roll Call: All ayes. REPORTS A. CITY ENGINEER SPEED AND VOLUME SURVEY ON JOHNSON STREET AT MATHAIRE PARK This item is being brought before the Commission again in order to evaluate the installation of the stop sign on Johnson Street and Innsbruck Parkway. A speed and volume survey taken from August 28 to August 30, 1995, indicates the southbound traffic has slowed when compared to the previous survey taken in October of 1994. Staff recommends additional surveys be taken on Johnson Street with school in session before the Commission makes a recommendation to the City Council concerning retaining or removing the stop sign on southbound Johnson St. at Innsbruck Parkway. Commission members recommended that the survey be done in the same timeframe as last year's survey. The results will be brought to the November Traffic Commission Meeting. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION SEPTEMBER 13, 1995 PAGE 4 VIII. Bo 2. PEDESTRIAN SURVEY ON MILL STREET A pedestrian survey was conducted on July 26, 1995, from 7:15 a.m. to 3:10 p.m. The count revealed 92 pedestrians crossed in the area by City Hall (not including the crosswalk at 40th Ave), 45 pedestrians crossed in the area by Murzyn Hall (no existing crosswalk) and 50 pedestrians crossed in the area by the wading pool (the majority in or near the crosswalk). Staff feels the plan to install crosswalks near the wading pool and at Murzyn Hall is appropriate. These crossings will be marked with both signs and pavement markings. Pedestrians cross in such a wide area by City Hall that actual crosswalks would probably not be used. POLICE CHIEF COMMISSIONERS ADJOURNMENT Motion by Jolly, second by Duda, to adjourn the meeting at 8:10 P.M. Respectfully submitted, Traffic Commission Secretary CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PATRICK HENTGES, CITY MANAGER . SEPTEMBER 22, 1995 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF SEPTEMBER 25, 1995 1) COLLECTION OF YARD WASTE ON FRONT CURB As indicated in the attached memo, alleys can be excessively worn by heavy trucks such as though used to collect garbage and yard waste. Including the collection of yard waste to the front curb would remove one truck per week (equivalent of 1,000 cars) from the alleys and onto the streets that are constructed to handle that type of volume. Currently, all recycling is collected at the curbs. Garbage collection would remain in the alleys or areas that have them. This change would affect approximately 50% of the households. City staff would like to discuss this and possible further changes to the system. I will arrange a work session in the near future to discuss this potential change with the City Council. 2) DEAD TREE COMPLALNTS Increasingly, City staff is receiving more and more complaints on dead trees other than diseased elm or oak wilt trees. There appears to be justification in the ordinance to order them removed. However, the City may wish to offer the same opportunities for removal under a certain circumstance that we do for diseased trees. I would like to further discuss this at an upcoming work session. 3) ALLEY RIGHT-OF-WAY VEGETATION COMPLAINTS Next month, we will be sending out letters to property owners whose bushes and trees extend into and obstruct the alley right-of-ways. Last year, we had good cooperation in complying with the ordinance. 4) WATER CHLORINATION PROBLEM STATUS Reference is made to the September 14th problem experienced with the "super-chlorination" of water main in the vicinity of 42nd Avenue and Fillmore. As I previously reported, the levels of chlorination resumed to normal. However, over the past few days, the chlorine level has dropped again below the normal levels. It appears that the water temperature levels in the system will have to increase in order to maintain a normal chlorine level. Public Works crews continue to flush hydrants in the area. 5) 1995 PROJECTED BUDGET EXPENSES City staff is currently preparing estimates on their projected 1995 year-end expenditures. We expect to have an overall projection filed with the council at the October 3(} budget work session. 6) YEAR-END MEETING SCHEDULE Last week, I provided you a preliminary schedule :for meetings for the balance of the year. I request that you review the schedule and provide me input as to your conflicts. The City Council may wish to move the last council meeting in December from Tuesday, December 26th to Monday, December 19th, as Christmas Day and New Year's Day falls on Monday, and City offices will be closed on Friday, December 22. After I have received your input, I will place a schedule on the agenda for approval. 7) CORRESPONDENCE FROM OTHER AGENCIES Attached please find correspondence or reports fre, m other agencies as follows: Governor Carlson: Draft Report on Challenges for a Sustainable Minnesota North Metro Mayor's Association: 1995 Legislative Development Tools memorandum Southern Anoka County Community Consortium: Copy of Approved Safety Net Grant Application 8) METROPOLITAN LIVABLE COMMUNITIES ACT GOALS Attached please find information from the City's Met-Council staff representative on the implementation of the Metropolitan Livable Communities Act Programs. City staff will discuss this item at an October work session. In order for the City to participate in the program, Council needs to pass a preliminary resolution by November 15, 1995, and adopt final housing goals by December, 1995. Initial meetings with the Met Council's staff representative has resulted in the draft format of housing goals and the enclosed resolution. City staff will be reviewing this information over the next few weeks in an attempt to provide direction for the City Council. Please note that there are advantages to participating in the program, and there is considerable flexibility in finalizing the agreement on our housing goals. If you have any questions concerning the report or any other comments concerning the agenda, please do not hesitate to contact me over the weekend. Thank you. cb 95/80 CITY OF COLUMBIA HEIGHTS DATE: TO: FROM: RE: SEPTEMBER 6, 1995 LAUREN MCCLANAHAN, PUBLIC WORKS SUPER. JEAN KUEHN, SPEC. PROJECT COO~D~~ ALLEY WEAR BY LARGE TRUCKS You express concern that the large garbage trucks may be the cause of excessive wear in our alleys that are not built to the same sIxxifications as the streets. While it would be impractical to collect garbage from the front street curb, it may be possible and logical to change yardwaste collection to the front curb. Changing the yardwaste collection from the alley to curbside would serve several positive functions: 1. It would remove one truck each week from the alleys, and put it on the streets that can better handle it. 2. It would be more apparent just how many households regularly use the yardwaste service option currently provided in our contract. 3. The hauling company favored the idea, since it could expedite the collection process with no confusion for the drivers between bags of garbage and yardwaste, which would ultimately be better service for our residents. If the council has no objections, the plan could be promoted using the Jan, Feb, Mar., utility bills with implementation of the new plan beginning in April of 1996 cc. Patrick Hentges Linda Magee CITY OF COLUMBIA H. EIGk~$ Public Works Department TO: FROM: SUBJECT: DATE: PATRICK HENTGES CITY MANAGER MARK A. WINSON PUBLIC WORKS DIRECTOR/CITY ENGINEER -- CHLORINATION OF 24" MAIN AND RESULTING PROBI,EMS SEPTEMBER 15, I995 On Thursday, September 14th, the City of Minneapolis crew with assistance from our crew started chlorinating the 24" main that runs from 44th and Reservoir to 42nd and Fillmore. The chlorination operation began at approximately noon. This section of main was valved off from the rest of the distribution center utilizing existing valves. To the best of our knowledge at that time there were no services connected to the 24" main. The chlorination crew monitored the inflow and outflow of super-chlorinated water put into the main. The chlorine ~lution was injected at the low end, being 42nd and Fillmore. At approximately 5:45 p.m. a resident in thc area approached the crew with a sample of water after noticing a strong chlorine small. The crew tested the sample and it was found to have high levels of chlorine as compared to normal. At this time the chlorination process was shut down and the crew immediately started to flush the 24" and other mains in the area, The Fire Department personnel and additional Public Works personnel were called out to go door-to-door in the area of 42nd west of Fillmore and the entire length of 42V~ Ave. The residents in this area were informed not to drink any water if it smelled of chlorine until it was tested. It was also discovcrcd that thc house at 4210 Fillmore was being serviced off thc 24" main. Thc crew worked throughout the night to drain and flush the 24" main and thc portions of other mains that appeatrcd to have received a dose of chlorine. This operation resulted in a noticeable drop in pressure throughout this portion of the City. It is believed that the problem was caused by leakage in two valves that were isolating the 24" main from the rest of the system. Although the crews closed the valves as tightly as possible, due to age it would appear that a perfect seal was not able to be maintained. Thc homes affected by this stronger than normal chlorine level arc on 42nd Ave. from Fillmore to approximately 200' west and on 42½ Ave. from approximately the east end to 300' west of Fillmore St. ARNE H. CARLSON GOVERNOR To the People of Minnesota STATE OF MINNESOTA OFFICE OF THE GOVERNOR 130 STATE CAPITOL SAINT PAUL 55155 August 4, 1995 Two years ago, I asked 105 citizen leaders to redefine how we protect the environment and encourage economic development in Minnesota. I thought then that we could no longer afford the contentious battles that have sprung up out of these often competing interests. With substantial cuts in federal spending imminent and a state budget structurally out of balance, we simply must rethink how we protect and develop our state's natural assets. Like other states and nations, Minnesota faces the challenge of reshaping our economy and government to more closely mirror the efficiency and self-sustaining qualities of natural systems. The future health of our environment, our economy and our communities are at stake. The citizens whose help I sought responded with wide-ranging suggestions for the sustainable development of Minnesota. Their work, Redefining Progress: Working Toward a Sustainable Future, defines new approaches to sustain our quality of life for the future. The enclosed draft report, Challenges fora Sustainable Minnesota, draws from the work of the Minnesota Sustainable Development Initiative's citizen teams and offers a vision, decision- making principles and recommendations for achieving the Initiative's goals of sustaining Minnesota's economy, ecosystems and communities. I ask for your comments on this proposed strategic plan. Your ideas will provide the key ingredients for the course Minnesota must take to ensure that we live within both our financial and environmental means. Please send your comments to me in care of John Wells, Initiative coordinator at the Minnesota Environmental Quality Board, 658 Cedar Street, St. Paul, Minnesota, 55155 or at the email address: wells@lmic, state, mn. us. I look forward to hearing your views on how together we can secure Minnesota's environmental and economic future. Sincerely, Arne H. Carlson GOVERNOR (612) 296-3391 - Voice (800) 657-3717 - Voice AN EQUAL OPPORTUNITY EMPLOYER PRINTED ON RECYCLED PAPER CONTAINING 15% POST CONSUMER MATERIAl_ (612) 296-0075 - TDD (800) 657-3598 - TDD August 4, 1995 Toz Re~ Minnesotans Interested in Sustainable Development John Wells, Coordinator ~ f,~f~ Minnesota Sustainable I~velopment Initiative Initiative News Update! Greetings! We have important news to pass along about the Minnesota Sustainable Development Initiative. As you can see from Governor Carlson's letter and the enclosed draft strategic plan, the Administration's preliminary assessment of the Initiative's most vital next steps is ready for public review. The work of the seven Minnesota Sustainable Development Initiative teams is the basis for the proposed strategies. We hope you'll help shape the final document with your advice. We also want to call to your attention to plans for a Minnesota Round Table on Sustainable' Development. The Round Table will advise the Governor, Legislature and EQB Strategic Planning Committee on priorities, policies and approaches for furthering sustainable development in Minnesota. The starting point in this job will be to take stock of the public comments we receive on the strategic plan and to make recommendations on what the final version should look like. The Round Table also will help decide how best to implement this plan by providing advice On which things Minnesota should do first and at what pace. A copy of the notice filed in the State Register and an application are enclosed, for your information. Nominations for appointment must be received by the Secretary of State's office no later than August 29, 1995. The Governor and the Environmental Quality Board will make the appointments within a few weeks after this deadline. Some other Initiative news: The 17-member, citizen/legislator Sustainable Economic Development and Environmental Protection Task Force met for the first time December 19, 1994 and held their last meeting on June 22, 1995. Created by the 1994 Legislature, the task force built on work from the Initiative's Settlement team and the EQB's Growth Management Project, and has recommended new statewide goals for sustainable land use and community development and a planning framework for carrying them out. During its short life, the task force sponsored seven public meetings within the metropolitan growth corridor (between Brainerd and Rochester) and will soon issue its final report to the EQB, Governor and Legislature: Common Ground: Achieving Sustainable [HVIROOM[HIAL OUAtlIY BOARD, 658 CEBAR SIREEI; SI, PAUL, MR 55155 612 296-:!603 FAX 612 296-3698 SIAFE PROVIDED BY Communities in Minnesota. Draft legislation based on the report will be the focus of additional public outreach efforts this Fall and Winter in order to build consensus and gather feedback from throughout the state. The Round Table also will play an important advisory role as we develop the legislative response to these issues. The proposed Minnesota Sustainable Development Act of 1995 (H.F. 1527, S.F. 1461), which, among other things, would have codified the Initiative's principles and established sustainable development as formal state policy, did not pass all the committees necessary by the legislative deadlines last session. Since the Governor, EQB and many legislators supported the legislation, the Board plans to renew its efforts to secure passage of the bill next session. It also will decide between now and the start of session whether to incorporate land use policies in the bill or make other changes. The Initiative has some other ambitious plans for the coming year~ In collaboration with others we plan to: Launch the Pathways to Sustainable Development Project funded through the Legislative Commission on Minnesota Resources. This will be a systematic study and assessment of government barriers to sustainable development in the areas of energy, manufacturing and settlement. The project will use the barriers identified by the teams as its starting point. Its ultimate goal is to encourage policies and economic signals that reward long-term thinking, and promote resource and financial efficiency. Create a package of practical tools to enable communities of all sizes to undertake sustainable development planning, including a checklist of sustainable community indicators, model ordinances, "truth in development" criteria for community impact analyses, and guidelines for citizen-based comprehensive planning. Develop a voluntary sustainable community pilot project to test the concepts of sustainable development planning in a practical, realistic setting. Establish an interagency working group on sustainable development to help state agencies incorporate sustainable development principles into their missions, plans and policies. For more information about the Initiative, please contact me at (612) 297-2377 or Rolf Nordstrom at 297-5228. You also may reach us on the Internet at: wells~lmic.state.mn.us or nordstro@lmic.state.mn.us. We look forward to hearing from you! Challenges for a Sustainable Minnesota A Minnesota Strategic Plan for Sustainable Development Minnesota Sustainable Development Initiative Minnesota Environmental Quality Board ~ July 1995 I~PLAHHIHG Minnesota Planning is charged with developing a Ion~-range plan for the state, stimulating public participation in Minnesota},, future and coordinating public policy with state agencies, the Legislature and other L}nils of government. The Environmental Quality Board is Minnesota's princil)al environmental policy forum. It consists of a governor's representative as chair, five citizen members and the heads of nme state environmentally-related agencies. The board receives its staff support from Minnesota Planning. The Minnesota Sustainable l)evelopment Initiative was launched in 1993 by Governor Arne H. Carlson and the Enviromnental Quality Board, the Initiative promotes development that enhances economic opportunity and community well-being while protecting and resIoring the natural environmenl they depend on. It does this primarily through cooperative public/private discussions, research and a statewide congress. By providing forums for discussion outside of real crisis, the Initiative offers a consm~clive alternative to the tradilionatlv contentious, often costly relationship among business, government, and' environmental imeresls. Challenges for a Sustainable Minnesota was co-written by Environmental Quality Board staff at Minnesota Planninm .Iohn Wells, the Initiative's coordinator, was chief authon along with kolf Nordstrom and Susan Hass. EQB member agencies provided expert review. July 1995 Upon request, ChallengeYfora Sttxtainable Minnesota will be made available in alternate lbnnat, such as Braille, lar,2e print or audio tape. For TDD, contact IMinnesota Relay Service at I(~12} 297-5353 or t800) 627~3529 and ask fol' Minnesota Planning. For additional information or copies of Challenges.fbr a Sits}aim}hie Minnesota}. c<'ultact: 658 Cedar St'. St. Paul. MN 55155 1612) 296-3985 Printed on recycled paper xvith I(}O percent post-consumer waste. sChallenges for a ustainable Minnesota Summary 1 Introduction 5 Setting a Context ? Taking the Next Steps Toward Sustainable Development '1 0 Twenty-One Other Things Minnesotans Could Do for their Future Acknowledgmeuts: To launch the Initiative's first year. the Governor and the Enviromnenlal Quality Board appointed 105 business. environmental and civic leaders and asked them to map Otll a sustainable, long-range vision for Minnesota. Guided by the board's Strategic Planning Committee, the seven 15-member teams proposed hundreds of sustainable approaches to agriculture, energy, foresn'y, mantffacturing, minerals, recreation and settlement. The co-chairs and lead staff for each team were as tbllows: Settlement: Barbara Lukermann and Molly Woehrlin, Co-chairs; Marilyn Lundberg. lead staff; Manufacturing: Robert Bringer and Mm-tm Kellogg, Co-chairs; Abby McKenzie and Scott Peterson, lead staff; Agriculture: D'Wayne DeZiel and Robert Rupp, Co-chairs; Patti Burns, lead staff; Energy: Henry Savelkoul and Lmda Thrane, Co-chairs; Mike McCarthy, lead staff: Forestry: Charles Pottenger and Dick Skok, Co-chairs: Mike Kilgore, lead staff; Miuerals: Nelson French and William Ulland. Co-chairs: l)a~e Olson and Maryanna Harstad, lead staff; Recreation: Cindy Hayden and Dave Lime, Co-chairs; Tim Kelly, lead staff. Expert facilitation during the first year was provided to the teams by Katherine Barton and %n'i %arwood. I)NR; and Jim Addington. Miqa Hanson. Charles Petersen and Georgie Peterson, Department of Admini- stration. Summary The Minnesota Sustainable Development Initiative has concluded that in the long run, the state cannot afford to choose between a healthy economy and protecting its environment. Because all economic and social activity depends on healthy and renew- lng natural resources, the goals of environmental quality and economic development must be considered together. To be sustainable, development must become inherently compatible with the environment it depends upon. Public policies and market incentives must reward such develop- merit. Chal/e~igesfora S,stai~mble Mim~esota is a starting point for discussing how best to pursue sustainable development in Minnesota. The document offers a vision, new decision-making principles and recommendations for achieving the Initiative's main goals: sustaining Minnesota's economy, ecosystems and communities, educating its citizens and organizing its in- stitutions for sustainable development. The Initiative suggests six strate- gic directions for achieving these goals: Aligning Minnesota's Economic Incentives and Goals Minnesota needs to provide consistent economic rewards I-'or sustainable behavior and incentives for reducing pollution and waste. Natural re- sources have traditionally been considered "free"' goods, and thus have often been overused. The real, but difficult to measure, costs of pollution, environmental deterioration and depletion of natural resources do not zip- pear on anybody's balance sheet. To be sustainable, decisions in the future will need to account for these true costs. Some recommended strategies for aligning the state's incentives and goals are: · Remove barriers to sustainable development subsidies, taxes, regula- tions, and so forth) · Encourage growth of sustainable manufacturing by reducing business taxes, fees and regulations while increasing fees for waste and pollution. · Set state permit fees to represent the costs of environmental damage, resource use and depletion. Understanding What is Environmentally Sustainable A great deal has been learned in the last 20 years about how ecosystems function and respond to human-caused disturbances but more information is needed on the regeneration rates and assimilative capacities of different natural systems. Strategies here include: Minnesota Planning · Design an environmental tlualit.~, indicators $)slem It) routi~leb,' track enviro~lmeiltaJ trends. · Expand resource monitoring and inventories. Integrating Natural Resources Management Despite a number of federal and state programs dedicated to the wise use and management of Minnesota's land and water resources, they continue to be degraded and habitat destroyed. Two recommended stralegies are: · Integrate air, land and water permitting. · Create integrated, interdisciplinary long-range ecosystem plans. Advancing Sustainable Land Use and Community Development Policies The community is the place where Ihe diverse social, economic and envi- ronmental goals of sustainable development come together. Strategies to encourage sustainable land use and commumty development are: · Establish discussion forums on sustainable development. · Create or encourage nonprofit advocacy groups. · Develop a sustainable communities pilot program. · Develop indicators of sustainable communities. I Adopt state goals fi~r sustainable use of land thr{,ughout blinnesota. B Adc)p~ a phmning framework to carry out these goals. Asking Government to Take the First Steps The state can serve as a model for sustainable development by applying the lnitiative's principles m ils own operations. Strategies toward this end include: · Establish a Minnesota st~stainable development 'Totlnd table." · Appl? the principles of suslainable development m state activities. · Account for full costs. · Support sustainable manufi~cturing through state purchasing policy. · Restructure government to connect social, economic and environ- mental policy development. · Add ',ustainabte development goals to Minnesota Milestones and de- velop strategies for meeting ti~em. 2 Challenges for a Sustainable Minnesota Focusing Research on Sustainable Development Issues Progress toward sustainable development will require soLn'id research on a number of questions, including: assessing the state's incentives and disin- centives fo[' sustainable development; substituting taxes on waste and pol- lution for those on property or other business taxes; and understanding what levels of development are environmentally sustainable. Two key op- portunities for beginning to answer these and other questions are: · Collaborate with Minnesota's universities. · Establish an institute for sustainable development. Like other states and nations around the world, Minnesota faces the chal- lenge of reshaping its economy to more closely mirror the efficiency and self-sustaining qualities of natural systems. The time to begin the transi- tion is now. Minnesota Planning 3 Challenges for a Sustainable Minnesota Introduction Challe~ges for a Sttstainable Mim~esota is a strategy for nloving Minne- sota toward development that improves people's lives over the long term while sustaining the natural resources future generations will need. The strategy suggests priorities and develops recommendations for achieving the Minnesota Sustainable Development Initiative's five main goals: Sustaining Minnesota's economy. Rural areas, small cities and ur- ban neighborhoods throughout the state will be economically viable places for people to live and work. Sustaining Minnesota's ecosystems. The environment will be bio- logically and ecologically diverse and able to provide the resource bene- fits, products and services needed for the indefinite future. Sustaining Minnesota's communities. Minnesota's communi- ties will be desirable places to live and work, where growth and decline are managed to conserve resources and enhance the quality of life. Educating for sustainable development. Minnesotans will under- stand the interrelationships between healthy natural systems, livable com- munities and long-term economic prosperity and work to achieve all three. Organizing for sustainable development. Minnesotans will be served by institutions that consistently reward economically efficient, so- cially beneficial aud environmentally sustainable behavior. Minnesotans today are asking new questions about how to maintain the health of their communities, the natural surroundings that define so much of their lives in this state and their opportunities to secure and keep good jobs. · How can Minnesotans help transform economic development so that it consistently produces real wealth, and enhances environmental quality and community health'? · How can we ensure that Minnesota uses its land and natural resources in ways the environment can sustain and taxpayers can afford? · What natural features are so much a part of the state's heritage and identity that Minnesotans want to pass them on to future generations? · How can Minnesotans protect individual freedoms and ensure that their decisions about where to live, how much to consume and how to make "Sustainable development needs to be institutionalized as a cornerstone from which future state economic development and environmental policies are developed and judged." -- Sustainable Development Initiative Forestry Team "Whether paid directly as cleanup costs or indirectly as diminished health, productivity or opportunity, environmental degradation reduces our existing wealth and the potential for ourselves and our descendants to create new wealth." -- Sustainable Development Initiative Energy Team Minnesota Planning 5 and move goods result m ~Lkstail}ahlo comlnL~ities mtd appealin~ land- This draft plan is a starhng poinl fl~r discuxsin~ how besl m pursue sus- tainable developmenl in Mmnesola. To guide public policy efl~c~iveh'. tiffs phm will need Io reflecl lhe collective wisdom and experience of Min- nesotans flmmghou~ lhe slate. The Environmenlal Quality Board wanls Io know whelher Minnesotans t~el lhese sm~tegic direclions are where Ihey want to I¥,cus their eflbns. Ii hopes Io hear from individuals and organiza- ti(ms about whether the plan focuses on those straleg'ics lhat are most likely to move lhe state toward community development that is environ- menially sustainable. Send comments on this plan to: John Wells, coordinator. Minnesota Sustain- able Development Initiative, 300 Centennial Bldg., 658 Cedar St.. St. Paul. Mhmesota 55155. 6 ChaJlenges for a 5ustair~abJe Minnesota Setting a Context While Minnesota has combined economic development and environ- mental quality to the benefit of most of its citizens, it still suffers from such problems as uncoordinated growth, traffic congestion, disappearing farmlands and declining tm'al communities. New development is increas- ingly dispersed, leapfrogging over opportunities for efficient land use. And the growth that is occurring is not benefiting all Minnesotans. More children, especially those of color, are living in poverty, and economic condi- tions and educational attainment for people of color still lag far behind those for whites. Environmentalists, business leaders and government officials in Minne- sota have sometimes viewed economic development and environmental quality as mutually exclusive goals: jobs versus conservation, economic prosperity versus environmental protection, humans versus endangered species. Corporations and environmental groups have done much of their communicating in courtrooms and legislative hearings, while government has relied on costly, punitive regulations to ensure some measure of envi- ronmental quality. The result of attempting to solve problems this way has too often been development that degrades the natural systems upon which it depends and environmental arguments that ignore people's need for economic opportunity. "An informed citizenry will play a primary role in successfully pursuing sustainable development principles in Minnesota." -- Sustainable Development Initiative Minerals Team A New Path The principles of sustainable development offer a new path to resolving these issues. Because Minnesota has finite land and resources and a grow- ing population, people must find ways of meeting their needs without wasting or degrading the natural resources upon which future prosperity depends. This is the essential meaning and challenge of sustainable devel- opment. To be truly sustainable over the long-term, development activities must' · Create no more pollution and waste than the environment can recycle or render harmless. · Use renewable resources, such as water, timber and fish, no faster than they can regenerate. · Use up finite resources, such as oil and minerals, no faster than renew- able substitutes can be developed. · Increase the number and quality of jobs to improve people's quality of life. · Use land -- a finite resource that has no substitute -- in ways that meet people's diverse needs, conserve financial and natural resources, and pre- serve its ability to meet future needs. · Take into account the impact of today's decisions on future generations. Sustainable development maintains or enhances economic opportunity and community well-being while protecting and restoring the natural en- vironment upon which quality of life depends. Sustainable development Minnesota produces 4.4 million tons of solid waste each year- more than enough to fill the Metrodome six times. -- Minnesota Pollution Control Agency Minnesota's Solid Waste Disposal in 1994 41% 29% 24% Source: Minnesota Pollution Control Agency Minnesota Planning 7 meets the needs of the present xvithoul compromising the ability of future generations to meet their own needs. It is long-term conservalion of the capacity to meet needs. "Without measurable goals, it is difficult to tell whether adequate progress is being achieved." -- Sustainable Development Initiative Manufacturing Team "The real value of natural and environmental resources is not reflected in current pricing methods. As a result, these resources tend to be overused and degraded." -- Sustainable Development Initiative Recreation Team The Minnesota Sustainable Development Initiative In early 1993. Governor Arne It. Carlson and the Environmental Quality Board lannched the Minnesota Sustainable Development Initiative. Ac- knowledging that no economy or society can exist in the long run without a healthy, productive natural environment, the lniliative aims lo promote policies, institutions and behnviors that are socially, economically and en- vironmentally sustainable. To launch the Initiative, the Governor and the EQB asked 105 business, enviromnental and civic leaders to cooperatively map out a sustainable. long-range vision for Minnesota. Seven 15-member teams met regularly to discuss how the slate can adopt sustainable approaches to agriculture, energy, forestry, manufacturing, minerals, recreation and settlement. Throngh this collaborative process, the Initiative has crafted proposals in- tended to fundamentally change the way Minnesotans create economic opportnnity, protect their natural heritage and snstain their communities. The citizens who parlicipated in the first year of Ihe Minnesola Sustain- able Development Initiative produced hundreds of recommendations for changing thc economic, political and institutional realities that shape Min- nesotans' lives. This docnment provides a way to sel priorities for these recommendations: pursue them in a logical sequence: relate them to spe- cific, achievable objectives; and communicate the steps Minnesota might take to become a sustainable state. A single document will provide the fo- cal point for discussions by diverse individuals and institutions to sinmlta- neously work toward the same end. Vision of the Minnesota Sustainable Development Initiative · We Minnesotans make commit- ments and choices to preserve the options fulure generations will need to secure the quality of life we now enjoy. · We see sustainable develop- ment as a positive, fundamental change in the way we define social progress, do business and protect the environment. · We view the health of our natural environment, the strength of our community and our economic security as interdependent. · We maintain our quality of life through sustainable use of energy and natural resources, recognizing that population growth, resource consumption and lifestyle choices determine the options we leave for future generations. · Our communities are places where all citizens enjoy rich opportunities in education, employment, involvement in community and appreciation of the environment. · Our economy is healthy, diver- sified, globally competitive and in harmony with Minnesota's ecosys- tems; it provides all citizens am- ple opportunity for a fulfilling life. · Our natural environment is biologically and ecologically di- verse and able to provide the re- source benefits, products and services needed for the indefinite future. · We continually work to change our political and economic sys- tems so that they consistently re- ward economically efficient, socially beneficial and environ- mentally sustainable behavior. 8 Challenges for a Sustainable Minnesota Challenges for a Sustainable Minnesota A Minnesota Strategic Plan for Sustainable Development Comment Sheet We invite your comments about the vision, principles and strategies proposed in Challenges for a Sustainable Minnesota. 1. What are the strengths of Challenges for a Sustainable Minnesota? 2. What are the weaknesses? 3. What recommendations do you have for improving: Challenge~'Jbr a Sustainable Minnexota? 4. With what type of organization are you affiliated'? [] legislature [] academic ~ media CI local government C1 state agency [] library ~3 nonprofit [] federal government 53 business ~ other: If you would like to receive future mailings, please provide information below. Name: Organization: Address: Phone: Fax: Thank you for your help. Minnesota Planning is charged with developing a long-range plan for the state, stimulating public participation in Minnesota's future and coordinating public policy with state agencies, the Legislature and other units of government. I PIANNING Fold here Return Address Fold here NO POSTAGE NECESSARY IF MAILED IN THE UNITED STATES BUSINESS REPLY MAIL FIRST CLASS PERMIT NO. 171 ST. PAUL, MN POSTAGE WILL BE PAID BY ADDRESSEE ENVIRONMENTAL QUALITY BQARD Minnesota Planning 658 Cedar St. St. Paul, MN 55155-9902 General Principles of Sustainable Development The nine principles of the Minnesota Sustainable Development Initiative embody a shared set of values and describe a new set of rules for an envi- ronmentally sustainable economy and society. Interdependence. Progress depends on healthy social, economic and natural systems. These systems are interdependent. Foresight. The effects that proposed actions may' have on the ability of future generations to meet their own needs must be given primary consid- eration. Employment. A sustainable society requires meaningful employment opportunities that offer the ability to provide the necessities of life over the long term. Diversity. Biological, economic and social diversity contributes to soci- ety's stability and long-term sustainability. Efficiency. Sustainable use of energy and natural resources requires effi- cient resource use, prevention of problems, preferences for using renew- able, recyclable and recycled resources, and market-based incentives that reduce consumption of resources and generation of wastes. Ecosystem function. Ecosystems, nature's life-support systems, pro- vide the natural functions upon which people and economies depend. Their carrying capacity must be considered, preserved and restored. Indicators. Clear goals and measurable indicators are needed to ensure that public policies lead to long-term sustainability. Collaboration. Open involvement of citizen, community, business and environmental interests, and governments at all levels is necessary to achieving sustainable development. Responsibility. All units of government and all corporate and private citizens have a responsibility to help sustain a healthy Minnesota environ- ment, economy and community. Minnesota ranks number two in the nation for wind power production. The Department of Public Service estimates that the Buffalo Ridge area could produce an amount of electricity equivalent to the state's current use. -- Minnesota Department of Public Service Minnesota's Air Quality Days Exceeding National Standards 142 120 35 1970 1980 1990 1993 Source: Minnesota Pollution Control Agency 1994 ~iennial Report to the Legislature Minnesota Planning 9 In 1993, the Minnesota Pollution Control Agency issued a new, more flexible permit to the 3M plant in St. Paul. The permit allowed the facility lo decide how to stay below a cap on hydrocarbon emissions and placed a far lower limit on emissions than the law required. Emissions were reduced 54 percent, from 10,000 to less than 4,600 tons per year. -- Minnesota Pollution Control Agency 1994 Biennial Report to the Legislature Energy use in Minnesota has almost doubled since 1960. Without changes over the next 30 years, the slate will increase its energy use by another 40 percent. -- Minnesota Department of Public Service, 1992 Energy Policy and Conservation Report Takin.g the Next Steps Toward Sustainable Development The Initiative suggests Minnesotans begin the transition Io sustainable development by concentrating on six strategic directions: aligning Minne- sota's economic incentives and goals: understanding what is environmen- tally sustainable; integrating natural resources management: advancing sustainable land use and community development policies; asking govern- ment to take the first steps; and focusin,,, = research on sustainable develop- ment issues. The discussion of each strategic direction below is followed by the priority strategies suggested to carry it out. Other possible strate- gies are listed at the end of this chapter. Strate~ly 1: Aligning Minnesota's Economic Incent,ves and Goals Minnesota needs to provide consistent economic rewards for sustainable be- havior and incentives for reducing pollution and waste. Government policies and programs shape behaviors through loans, grants, subsidies, tax policy and regulations. Cultural and institutional factors, convenience and habit all influ- ence government, business and consumer behaviors. Since business and gov- ernment practices often are a response to consumer demand, Minnesotans need to understand the influence of these incentives and work to change those that impede movement toward a st, stainable society. Remove government barriers to sustainable development. Many of Minnesota's hm',q regulations and administrative policies tmin- tentionally encourage activities that the environment may not be able to sustain and discourage more sustainable behavior. The Pathways to Sus- tainable Development project of the EQB and the Legislative Commission on Minnesota Resources will provide the information necessary to begin shifting government policies to promote sustainable behavior. Pathways will study changes to taxes, regnlalions, and administrative and invest- ment policies that could encourage more sustainable practices. It also will consider barriers to sustainable energy, manufitcluring and settlement policies. Encourage growth of sustainable manufacturing by reducing business taxes, fees and regulations while increasing fees for waste and pollution. A gradual shift is suggested from taxes and fees on things society wonld like to encourage, such as jobs anti capital invest- menl, to things it would like to discourage, such irs waste and pollution. The focus shonld be on revenue-neutral shifts in taxation that wonld ward progress toward sustainable development. Engaging the business community in these and olher discussions about sustainable development will be essential. Set state permit fees to represent the costs of environmental damage, resource use and depletion. Businesses should pay only the environmental costs of' their activities. Fee policy also should be de- signed to encore'age governments to efficiently administer regulations. As a step toward fully accounting for environmental costs and to reward re- ductions, regulatory fees should be based on the amount and type of pollu- tion produced. 10 Challenges for a Sustainable Minnesota Encourage fundamental systems changes to develop environ- mentally sound, economically viable and socially acceptable agriculture. The emphasis should be on long-term considerations and dialogue involving communities, farmers, nonprofit organizations, indus- try, government and educational institutions. Fundamental systems changes are needed by all involved. Stratgegy 2: Understanding What Is Environmentally Sustainable A great deal has been learned in the last 20 years about how ecosystems function and respond to human-caused disturbances or pollution, but more information is needed to judge the effects of contaminants and the wisdom of specific natural resource uses. Design an environmental quality indicators system to rou- tinely track environmental trends. The LCMR-sponsored Minne- sota Environmental Indicators Initiative project will design a comprehen- sive system for environmental monitoring. Existing monitoring efforts address isolated problems but do not provide overall measures of ecosys- tem health. The project would create the first statewide framework for un- derstanding and forecasting ecosystem status and trends, assessing the ability of ecological systems to provide resource benefits, anticipating emerging environmental problems and monitoring progress in maintain- ing and restoring ecosystems. Expand resource monitoring and inventories. The state's ambient groundwater monitoring network, redesigned with legislative support in 1989, should be fully implemented. The state's surface water quality net- work, cut substantially from the levels of the 1970s, should be redesigned and then adequately supported to allow it to better track trends in water- shed water quality. The state needs a comprehensive analysis of several inventories already underway and to determine priorities for funding and timing. Strategy 3: Integrating Natural Resources Management Several federal and state resource investment programs strive for the wise use and management of Minnesota's land and water resources, including the Conservation Reserve, Wetlands Reserve, Re-invest in Minnesota, Clean Water Partnership and State Cost-Share programs. Still, water and land resources continue to be degraded and habitat destroyed by polluted runoff and infiltration. Minnesota needs a watershed- and ecosystem- based framework within which these programs can be integrated. The framework should be integrated with local comprehensive planning and build on existing energy and natural resource planning efforts. Integrate air, land and water permitting. An integrated, one-stop permitting system covering air, land and water would reduce paperwork by allowing businesses to obtain all environmental permits for a specific activity through a single process. This system could maintain the level of environmental protection while placing fewer burdens on business, par- ticularly small and medium-sized enterprises that have narrower operating margins. Beyond Compliance Emissions Reduction Act legislation pro- "Annual soil erosion increased from six tons per acre in 1982 to seven tons in 1987, a 17 percent jump." -- Minnesota Planning, Minnesota Milestones 1993 Progress Report Fifty-eight percent of Minnesota's original wetlands, 1 percent of its original prairie and one-tenth of 1 percent of its portion of the original Big Woods, which stretched from Northwest Illinois to No rthwest Minnesota, remain. -- Minnesota Department of Natural Resources Minnesota Planning 11 Perhaps for the first time in Minnesota, a defunct shopping mall in St. Paul is being converted back into a wetland. The project is part of a comprehensive revitalization plan for the Phalen neighborhood and watershed. -- Minnesota Department of Natural Resources posed at the federal level by 3M offers a good starting point for discussion of changes. A pilot demonstration prqject proposed by the Minnesota Pot lufion Control Agency. called Prqject XL. should provide insighls changes warranted at the sta~e level. Create integrated, interdisciplinary long-range ecosystem plans. Ecosystem-based protection, management and restoration activi- ties need to be integrated across agency and government jurisdictions Io address environmental, economic and community needs. Ecosystem plans should address long-range natural resources management issues jointly with economic and social concerns; drawing on resource inventories al- ready underway, such plans would guide state resources protection efforts and local planning for sustainable community development. River basin planning efforts need to be similarly coordinated. A single ecosystem clas- sification system foE' slatewide natural resources management would aid in this process. Many of Minnesota's metropolitan counties will see explosive growth in the next 25 years. Sherburne County is projected to grow by 72 percent, Dakota by 67 percent. Other areas will continue to lose population. ~ Minnesota Planning, Minnesota's Changing Counties: The Next 30 Years Population Density of the Twin Cities Metropolitan Area Per Square Mile 363 1960 1970 Source: U.S. Census 1980 1990 Strategy 4: Advancing Sustainable Land Use and Community Development Policies All Minnesotans need to becoEne informed about sustainable development if the changes it reqtEires are to occur. People fi'om across the state and all walks of life need opportunities to discuss what sustainable development might look like in their community and build consensus about their future. The communily is the place where the diverse goals of sustainable devel- opment come together. The challenge is to describe these goals and pro- duce a fl'amework fi)r implementing them throughout the state. Invite Minnesotans to join in discussions on sustainable de.- velopment. How can the ideas and interests of citizens be sought Otlt more effectively to flErther the principles of sustainable development? How can citizens be given greater access to and influence on policy-mak- ing in government? These questions should be the focus of eflbrts signed to engage Minnesotans in a dialogue about the state's continuing where Mintw.~'ota Mile.s'to,es left off. Many different vehicles could be used Io involve people m this dialogue, fi'om t'Jublic meetings and opinion pieces, newsletters and news articles to interest m'oup and local ernmenl association meetings and lntemet discussions. Create or encourage nonprofit advocacy groups. Nonprofit grotlps can stimulate thinking and share ideas aboul sustainable develop- ment. Minnesota nonprofit organizations could uni~, sustaiuable develop- menl efforts in business, neighborhoods, COmlnunities and state government. Develop a sustainable communities pilot program. 'lhe state conld seek support for a pilot suslainable communities ,2rant program through which communilies could go through a process of d'~scoverv much like the Initiative teams did. Communities can help determine w'hat sustainable development means at the local level and what changes ;ire needed Io bring it about. Develop indicators of sustainable communities. Communities need yardsticks for measuring progress toward sustainable development. Individual communities could use a checklist of indicators to track pro- gress toward a vision. These indicators could be tied to Mimu'sota Mile- 12 Challenges for a Sustainable Minnesota stones, the state's long-range plan, and would help define and communi- cate the components of a sustainable community. Adopt state goals for sustainable use of land throughout Min- nesota. Communities need to develop and redevelop in ways that en- hance the quality of life, environmental quality and economic security, while ensuring the well-being of future generations. Individuals and households are often shielded from the consequences of their lifestyle choices. Public policies should protect the environment, reduce urban sprawl, conserve energy and natural resources, promote the use of renew- able fuels and decrease waste. Government and the private sector need to work for developments that foster the sense of community that makes a community worth sustaining. Proposed goals are to:: · Guide change through planning. Develop community visions for fu- ture development. Use incentive-based strategies, land use controls and infrastructure investments to clear an easy path for sustainable develop- ment. · Coordinate planning for compatibility. Guide and coordinate land use planning and community development with a common set of broad, long-term goals and policies that promote sustainable devlopment in Min- nesota. Coordinate plans to ensure compatibility with those of neighbor- ing jurisdictions and with common goals. · Include citizens in planning and decision making. Communities are storehouses of knowledge and resources. Provide easy, interesting oppor- tunities for citizens to be involved in all phases of the planning process. Planning goals and policies must reflect the will and interests of citizens. · Respect and foster diversity among communities. Land use planning and community development must respect the vastly different needs, strengths and aspirations of Minnesota's communities and regions and en- courage the preservation of their unique character. · Use integrated information as a foundation for plans and decisions. Base planning and decision making on a comprehensive, up-to-date in- ventory of local and statewide social, environmental and economic attrib- utes and conditions. Communicate inforrnation in understandable, creative ways. · Consider the long-term social, economic and environmental costs of development. Base decisions on a comprehensive analysis of the tree costs of different development scenarios and on whether or not they are sustainable over the long term. · Pay as we go. Promote paying the full environmental, social and eco- nomic costs imposed by new development, including such infrastructure costs as transportation and recreation facilities, schools, sewers and water treatment. In achieving this goal, show preference for policies that respect differences across the state, are equitable and market-based, and enhance Minnesota's long-term competitiveness. · Use natural resources and public funds efficiently. Direct growth to- ward areas with existing capacity in infrastructure and services. Encour- age development that uses land efficiently and appropriately for its ecosystem and the character of the surrounding community. At least 70 percent of all septic systems in Minnesota are inadequately treating wastewater. This means that nearly 300,000 septic systems may be contaminating ground or surface water. -- Minnesota Pollution Control Agency 1994 Biennial Report to the Legislature A 1989 survey of 21 Minnesota cities and 18 companies revealed that groundwater contamination has cost the cities over $24 million and the companies over $43 million. -- Freshwater Foundation, Economic Implications of Groundwater Contamination to Companies and Cities Minnesota Planning 13 The 1980s witnessed a 45 percent drop in Minnesota's farm population -- a decrease of more than 150,000 people. -- U.S. Census Between 1982 and 1992, 240,000 acres of agricultural land --66 acres a day- were developed. -- Minnesota Department of Agriculture "For agriculture to be sustainable, farm management and farm policy will recognize that each farm is part of a larger natural system and that every element in this system is inlerconneded and interdependent." -- Sustainable Development Initiative Agriculture Team · Preserve features of local, regional and state,vide significance. Pre- serve valuable fi~rmland, forests, open space and unique natural, historic, cultural, scenic and recreational resources. · Live within our means. Respect the limitations of the natural environ- meat to support development by encouraging development thai mee~s people's needs yet prolects environmental quality and minimizes altera- tion of Minnesota's hinds and waters. · Foster livahle communities. Encourage safe. pedestrian-friendly de- velopment that integrates a diverse mix of housing and .jobs. public transit. businesses, public spaces and recreational areas. · Enhance Minnesota's economic strength and competitiveness. Fos- ter economic development that builds weallh within communities and uses Minnesota's natural and economic assets (for example, prime fin'm- land) on a sustainable basis. Adopt a planning framework to carry out these goals. Llrhan sprawl has been relatively unimpeded by traditional zoning and land use as inner cities and small communities in rural Minnesota lose people and jobs. and tile costs of new public services begin to outpace development's benefits. Minnesotans need to create a framework that ties together all the factors influencing hind use and community development, fi'om reducing sprawl and adverse environmental effects to providing affordable housing. efficient transporlation and ample employment opportunities. The fl'ame- work should foster integrated planning and investment by federal, slate,. regional and local governments, as well as private developers. Shared and strategic tnanagement of land, community resources and infi'asm~cture in- vestment would be important results. A new planning fi'amework must provide clear roles for all levels of government to coordinate hind use and community development decisions, yet be flexible enough to meet the dif- ferent needs and desires of Minnesota's diverse communities and regions. This framework wonld include: Local Visions for tile Fnture Cnizens would participate in deciding what ~l~ey want their conmmnily to be like in the fliture, integrating environmental, social and economic needs. Consensus would be built on how that vision should be realized. Painting a mental picture of a vibrant, sustainable commtmity is the first step toward building one. Extensive, broadly representative citizen participation wonld be built into planning and policy development at all levels of government. Factual mtbrnmtion wonld be provided Io citizens and policy-makers about the lrue costs and benefits of dift~rent development scenarios. Goals, policies and plans would be based on consensus. Consensns means that everyone who parlicipates in the decision making process can live with the decision and will suppotl it. Common Goals and Policies A common set of broad, long-term goals and policies would ~uide state and local decisions toward the sustainable use of nait~raJ and~econOmk: resoLIrces. 14 Challenges for o Sustainable Minnesota An advisory committee with representatives from school districts, towns, cities, counties, state agencies, private and nonprofit organizations would develop more detailed policies to carry out these goals. State agencies and local governments would base their activities on these common goals and policies. Common goals and policies would help ensure that local land use and community development decisions are compatible with neighboring jurisdictions. · Planning Livable Communities Planning for sustainable community development should occur for cities, townships and counties. The resulting plans would provide the legal basis for employing land use controls, adopting development decisions and gaining access to some state funds. A state-level body would participate in the planning process from the beginning to provide assistance and oversight and to ensure that final county plans are compatible with the common goals and policies. Planning by cities, townships and counties would be based on the common goals and policies and on up-to-date information collected cooperatively by local, regional and state agencies. Information used to guide planning would include social, environmental and economic trends and conditions, such as forecasts for population, employment and resource use. The Governor and the Legislature would designate a qualified state agency to formulate sustainable development guidelines for local planning in collaboration with school districts, towns, cities, counties, state agencies and private and nonprofit organizations. Counties could choose to follow only those guidelines that were relevant for their area but would briefly note why each omitted guideline did not apply. · Who Does What Counties would develop comprehensive sustainable development plans to shape their land use patterns, designating areas for urban and rural development, environmental preservation, agricultural uses and so forth. Multiple counties could choose to collaborate to form a single plan. Neighboring counties would work together to adapt their plans to natural boundaries and to ensure that their plans are compatible. Counties would be encouraged to work with tribal governments in planning for all land within the county. If counties choose not to plan, cities, townships and regional development commissions could prepare a county-wide plan. If after five years no local unit of government has produced and adopted a plan, the state agency designated to review and approve comprehensive plans could prepare a plan for the county. Cities would prepare plans for how they want to evolve that are compatible with the county plan and with common goals and policies. Townships could prepare similar plans and would serve as key representatives of the views of rural Minnesota in city, county and state planning and decision-making. Transportation accounts for 40 percent of all energy consumption in Minnesota. -- Minnesota Department of Public Service "Petroleum fuels for cars and trucks are nonrenewable, produced outside of Minnesota and often imported from areas with substantial political and military risks." -- Sustainable Development Initiative Energy Team Percent of Minnesota Roads Rated Good or Fair for Bicycles 1992 24% Source: Minnesota Department of Transportation Minnesota Planning 15 "Sprawl jeopardizes the natural environment and agricultural land and creates inefficient settlement patterns." -- Sustainable Development Initiative Settlement Team Between 1980 and 1993, daily miles of travel by cars and other vehicles in Minnesota grew by nearly 50 percent. -- Minnesota Depadment of Transpodation City and township plans could include additional or more specific measures for managing development and pre~ervalion than provided by the cotlllty plan. The Metropolitan Council would continue to guide planning for lhe Twin Cities melropolilan area. compatible with the common goals and policies. To ensure lhat individual local phmning efforls protect ttle inlerests of all Minnesotans, the slate would: De,,ignale a slate agency Io review and approve COlllpl-ehe~lsive plans to ensure compatibility with tile common goals, policies and guidelines. Ensure that state agencies develop and carry out their programs and policies in agreement with the common goals and policies alld with approved local and county plans. Facilitate and encourage coordination among local units of govern- ment, working through and with regional entities. Provide technical assistance to local and regional governmental units, such as model ordinances and plans and a model fln'nmht for commumty impact analysis, Coordinate the formation of a shared body ~,f demographic, social, economic and ellvironlllelltal illforlllaliOll with local~,~(-iX, el-ilmellls. The different roles and responsibilities of each level of government should be included in tl~is information. Alternative l)islmte Resolution A local dispute resolution process {including access to facilitauon, mediation and binding arbilralion} would be developed to help resolve contlicts over phmning decisions that arise between cities, townships, cotmties and state 2 " ~ a~enc~es, ldentit},ing and attemptm~ lo resoh,e differences as early in the planning process as possible can prevent costly and prolracted legal battles. State agencies would be required to participate in this process in good faith. Cilizens. local governmenls, and state agencies should use this process to challenge plans and decisions believed to be inconsistent witl~ Ihe COmlnon goals and policies. 16 Challenges for a Sustainable Minnesota Strategy 5: Asking Government to Take the First Steps The state can serve as a model for sustainable development by applying the Initiative principles in its own operations. Opportunities range from managing state land more sustainably and integrating state environmental and economic goals to using the state's purchasing power to encourage sustainable commercial practices. Establish a Minnesota sustainable development "round table." The Minnesota Sustainable Development Initiative has brought together business and environmental interests outside of real crisis to discuss issues of mutual concern, resulting in new appreciation for concerns of the "other side." Minnesota should build upon this success. As part of a sus- tainable development round table, Minnesota's business, environmental and civic leaders would be asked to help find solutions to the state's inter- related environmental, economic and community problems. A round table would oversee and guide the work begun by the Initiative's teams and would advise EQB, the Governor and the Legislature on ways to develop and implement this work. Apply the principles of sustainable development in state activities. Asking state and local governments to use the principles of sustainable development in rnaking decisions would promote the long- term health of Minnesota's economy, environment and communities. Account for full costs. Agencies could be asked t.o account for the full costs of important decisions they make affecting the environment and, where appropriate and reasonable, incorporate these costs in applicable prices or tees charged. Support sustainable manufacturing through state purchasing policy. The state can have important influence on commercial markets by increasingly purchasing products and services that encourage sustainable manufacturing, business administration and management of natural resources. Restructure government to connect social, economic and envi- ronmental policy development. Adding the state's economic devel- opment commissioner to the EQB would enhance its ability to oversee the Minnesota Sustainable Development Initiative. In addition, an inter- agency working group of the board could identify and pursue opportuni- ties to incorporate sustainable development principles into agency missions, programs, policies, priorities, purchases and housekeeping measures. Reorganization also should be evaluated based upon the con- cept of sustainable development -- linking economic and environmental policy -- and the collaboration needed with the state's customers and local government partners. Add sustainable development goals to Minnesota Milestones and develop strategies for meeting them. As part of the sched- uled review and revision of the state's long-range plan, the state could in- corporate into Mimzesota Milestones the themes and principles of sustainable development, and devise strategies for achieving the new milestones. Minnesota Planning "Economic and environmental issues are addressed singly at all levels of government, resulting in policies that are not consistent with achieving sustainable development." -- Sustainable Development Initiative Manufacturing Team "By reducing taxes on activities that should be encouraged, like capital investment, and by using the tax system to provide incentives for reducing resource use and pollution, the tax system could help Minnesota business improve efficiency and increase innovation." -- Sustainable Development Initiative Manufacturing Team 17 Strategy 6: Focusing Research on Sustainable Development Issues Progress loward sustainable development will require ,~ound research on a number of questions, including: assessing lhe state's incentives and disin- centives for sustainable development: using market forces to protecl tile environment; substituting faxes on wasle and pollution for those on prop- erty or other business taxes;improving suslamable development technolo- gies m agrmculture, energy, manufacturing, transportation, information and other areas: developing approaches to designing sustainable communities and the measurable indicators of a sustainable communily: and under- standing what levels of development are environmentally sustainable. Collaborate with Minnesota's universities. The state's universities and olher academic restitutions could contribute significantly to meeling the substantial research needs of a sustainable Minnesota. Establish an institute for sustainable development. With suppon of the Northwest Area Foundalion, the Global Tomorrow Coalition is working with interests fi'om the Great Plains states and Canadian prov- inces to explore the creation of a sustainable development think t;.tmlk. Early discussions indicate interest m siting such an institute in Minnesota. Half of the electric energy used in Minnesota could be saved by simply replacing older, inefficient devices with new, efficient devices that are on the market today. -- Minnesota Depadment of Public Service, Energy: Minnesota's Options for the 1990s Twenty-One Other Things Minnesotans Could Do for Their Future The following 21 ideas are among the many things Minnesotans could do to help move the state toward sustainable development. The EQB invites comment on whether or not they should be considered a priority next step and whether they should be modified or dropped altogether. · Make tile postsecondary educational system a leader in changing how people think about tile solutions to today's problems by engaging the Uni- versity of Minnesota. the State University System. technical colleges and private colleges and institutions m a discussion of curriculum changes that embrace sustainable development concepts. · Change tile curricnhmls of primary, secondary, professional and voca- tional schools to reflect sustainable development principles. · Formally recognize Mmnesotans leading the way in suslainable devel- opment to boost understanding and acceptance of tile concept in business, community, environmental protection and educational circles. · Identify steps lhat conld be taken to reduce inter-community competi- tion for economic growth while encouraging efficient, compact develop- ment that makes the best use of existing infrastructure. · Redirect tax increment financing lo encourage redevelopment of prop- e~ty or distressed areas, including investments m pollution prevention, re- duction and cleanup. 18 Challenges for a Sustainoble Minnesoto · Make investments in pollution prevention, reduction and closed-loop manufacturing eligible for state business financing. · Evaluate the risks and returns of the State Investment Board investing in economically sound, environmentally and socially responsible financial instruments. · Evaluate the long-term payoff to the environment, economy and com- munity of statewide use of co-generation for district heating. · Require the disclosure of an energy efficiency rating for all dwellings sold in order to encourage energy conservation. · Change requirements in the state building code that are contrary to the principles of sustainable development and make the code applicable throughout the state with a flexibility that is missing. · Apply the visions Minnesotans have for their communities and state in making transportation decisions. · Restructure the state's transportation funding system to promote greater flexibility in transportation resource allocation and more comprehensive transportation decision-making. · Tie the environmental review process to community development plans to expedite review while promoting sustainable development. · Provide a fund for state agency and local government environmental audits. · Give state agencies the discretion to spend funds targeted for specific programs on integrated resource management projects. · Coordinate state-financed capital investments through an integrated, sustainable development capital improvement plan based on whether or not they contribute to a more sustainable society. · Establish a statewide accounting system to track the use of renewable and nonrenewable resources and the degradation of these resources to measure and preserve Minnesota's "natural capital" over time. · Design information systems to integrate social, economic and environ- mental information in a manner that supports sustainable communities' planning and decision-making. · Examine the possible relationship between environmental contamina- tion in a particular area and the race, ethnicity or income level of the peo- ple who live there. · Make the Legislative Auditor responsible for conducting policy audits based upon sustainable development principles. · Work through such forums as the Council of Great Lakes Governors to develop regional sustainable development strategies, including "green'" product design, voluntary "take back" schemes (where a company agrees to take back its products once the consumer is finished with them) and re-- source-efficient manufacturing. In 1995, U.S. EPA recognized Honeywell for reducing its electricity consumption by 16.6 million kilowatt hours since 1991 -- equivalent to 3,246 tons of coal -- largely by upgrading lighting. -- U.S. EPA, Green Lights Update, May 1995 Minnesota Planning 19 MEMORANDUM To: From: Date: Subject: North Metro Mayors Association Mayors and City Manager/Administrators Joseph D. Strauss September 11, 1995 Messrs. William Barnhart and Keith Ford, Minneapolis, put together a memorandum for interested Minneapolis persons on the above referenced subject. Some of the information is not relevant to suburban communities, so I have taken the liberty of rewriting their material for your convenience. We owe both Bill and Keith a special "thank you" for their insightful knowledge and ability to "vision" through a maze of statutes to find "certain" development jewels for us! Please distribute this information to your EDA/HRA directors and commissions. The 1995 Minnesota Legislature enacted a number of major development tools and programs that didn't make "headlines". Totally, they present the most comprehensive set of development tools and programs enacted in the last decade. Generally, these tools are either new, or a major revision of an existing program. These developments are not contained in one comprehensive "development" act. Rather, they are contained in several pieces of legislation. Eight tools and/or programs were created or funded that could be used by some NMMA members. One tool was designed specifically for Minneapolis -- this will not be discussed in this rewrite. Some of the tools/programs are generic and can be utilized by all cities. Funding for polluted land cleanup: The Metropolitan Livable Communities Act (MLCA) created a "Tax Base Revitalization Account" which is to be used for the cleanup of polluted lands. The source of the funding is the division of excess proceeds from two existing property tax levies at the regional level ( the" Right-of-Way Acquisition Loan Fund" and the Mall of America Highway Improvements interest surcharge on Fiscal Disparities.) The yield should be about $6.5 million per year, every year, with no further legislative action needed. The proceeds are for metro use only. In addition, the Housing and Economic Development appropriation bill contained $7.6 million allocated to DTED for polluted land cleanup on a state-wide basis. Thus, over $20M will be available in the next biennium for cleanup of polluted lands. This contrasts with only $58,000 in the 'previous biennium. o ° Polluted Land Procedures: At least three significant changes were made in the procedures for dealing with polluted lands: they are: The PCA may now issue a retroactive letter of "no association" if the owner did not contribute to the pollution. (Note: owner must have conducted a proper investigation at the time of acquisition). This should allow cities to purchase more sites without having to worry about assuming liability, for pollution and should provide greater comfort to buyers. · The cost of testing and developing response action plans (which can run over $100,000 per site) are now eligible expenses in the DTED grant program. Revision to TIF La~,'s: One of the main impediments in using TIF over the past several years was the LGA/HACA penalty,. The current laxv was altered to allow for a "local match" to off-set the penalty. The local match can include federal and state grants (state grants only count at a 50°,/o rate). Vacant and Boarded Scattered Housing. This is a pilot project where TIF can be used to fund a program to acquire vacant and boarded houses, clear the site and produce a ne~v home. The TIF is the difference between the value of the cleared land and the value of property with the new home on it -- i.e.. a much greater increment since the value of the demolished building is no longer included. While this TIF will not fully fund the vacant and boarded housing program, over time it will capture significant funds to invest in the program. The pilot program, available onlv in the cities of St. Paul, Minneapolis, Crystal and Fridley, will begin in July of 1996. Livable Communities Demonstration Program:. The MLCA created a Livable Communities Demonstration account which is to help fund demonstration projects that interrelate employment, housing, and transit in ways that increase overall land use densities. The account is funded by diverting 50% of the Metropolitan Mosquito Control District levy. The yield is about $4.5M per year. Similar to the Tax Base Revitalization Account, this is every year with no further legislative action needed and is metro-use only! There are no restrictions on how the funds are to be used. Blight Removal: The Housing and Economic Development appropriation bill contained a $5.8M allocation in the Housing Finance Agency for the Community Rehabilitation Program. These funds in conjunction with programs aimed at home ownership can be used for blight removal. In the last biennium the appropriation for this program was only $2M. Urban Homesteading Program. The MLCA created an Urban Homesteading Program. A home buyer in an "urban revitalization Nd stabiliTation zone" will receive a major reduction (up to $1,200 per year) on state income taxes for up to 5 years. The zones are meant to be areas which are in transition. The program is aimed at recruiting middle-income families. The full deduction is available to families with incomes up to $60,000. Above this income level the reduction is reduced 2% per $1,000 of income, meaning it is available to thmilies with incomes up to $110,000. While there is no limit on the number of zones, the zones in total can have no more than 1,000 single family homes. The Metro Council will designate the zones -- they are considering creating three zones - one each in St. Paul, Minneapolis and Columbia Heights. o Taxation in Transit Zones: The "Omnibus Tax Bill" contained a provision designed to encourage job location near transit. The bill provides that non retail/motel commercial/industrial development (i.e., office, manufacturing, wholesaling, etc.) in a "transit zone" will be assigned a tax capacity of 4.0% instead of the current 4.6%. A "transit zone" is defined as the area within 1/4 mile of a bus route with at least two runs per hour during the day plus some weekend~'evening service. Minneapolis, St. Paul and some inner ring suburbs will qualify for this program. As you can see from the above -- the Legislature created a very comprehensive set of development tools/programs that can be used to affect development opportunities. For the past several years NMMA has attempted to secure legislation that would create development tools and collateral funding resources. Previously, we were successful in creating tools, e.g. Sub Rap, etc.. Now funding sources have been designated and are structured so that the availability could be long term in nature -- almost all are not subject to furore legislative action. These "tools" and "programs" should be viewed as a package which could be brought to bear on development and redevelopment needs for members. FORM 1 JUVENILE JUSTICE GRANTS AP?L;~,TICNS DUE 4:30 P.M. ON FRIDAY, AUGUST 4, 1995 The Minnesota Department of Economic Security Application Cover Sheet This form is to be used as the covet sheet for your application. Submit one original a~d six (6) copies of your application. Applicant-generated computerized replications of this form are acceptable if the format of the form is followed exa~. FAXED COPIES OF THE APPLICATION WILL NOT BE ACCEPTED. ' - ~the granfagr~ent Will'be-execute~ 2: '~:~::¥~ Southern Anoka County Community Consor~u~ Anoka County Government Center 2100 3rd Avenue Anoka, MN 55303 Project Name: Safety Net Geographic Area Served: Columbia -Heights, Hilltop, Fridley Agency Director Name: Kevin Thomas Telephone Number:. 572-3643 Judy Yantos 1201 89th Avenue NE Suite 345 Blaine, MN 55434 783-4955 Telephone Numbem FAX: 783-4700 MN Tax ID# 8026263 Federal Employer ID#Anoka County 41-6005752 Prevention, Diversion and Pre-adjudication Services/ X Title II Funds (not to exceed $45,000)= $45,000. O0 'The amount of funds requested may not exceed the amount requested in the concept paper. I certify that the information contained herein is true and accurate to the best of my knowledge and that I submit this application on behalf of the applicant agency. Title: Jim Kozdiak Chair, SACCC Page 5 PROJECT S~Y The Goal of Project Safety Net is to promote safe and healthy communities for Fridley, Hilltop, and Columbia Heights youth by preventing or diverting their involvement in the juvenile justice system. While this project targets youth under the age of 18, a major focus is youth of color and adolescent females. In March of 1993, the cities of Fridley, Hilltop, Columbia Heights, their corresponding school districts (#14 and #13), and Anoka County began meeting to discuss issues of concern to their communities. This group formalized into a Joint Powers Board and is called the Southern Anoka County Community Consortium (SACCC). One of the reasons the group developed was to look at ~heir communi=ies' needs, and promote strategies for addressing those needs. In May 1993, citizen focus groups identified seven themes of community concerns: 1) Our Family Support System is Declining 2) Adult Behavior and Values are Changing 3) Behavior, Family Support, and Values of our Youth are Changing 4) Our Sense of Community Cohesion, Connectedness, and Ability to Act is Decreasing 5) Our Housing Stock is Deteriorating 6) Our Communities' Poverty and Economic Distress is Increasing 7) Our Communities' Sense of Safety is Decreasing (Increase in juvenile crime was cited) The SACCC recognizes that a regional multi-sector approach to these concerns is needed, and as a result, is the collaborative entity applying for the Juvenile Justice Grant Funds for Project Safety Net. Project Safety Net not only addresses issues of preventing juvenile crime and victimization of youth, but it also approaches youth as members of a family, as students in the school system, and as important and vital members of a community. In addition, the program realizes that to be more cost effective, it needs to serve youth from the southern Anoka County region (Columbia Heights, Hilltop, Fridley), as well as youth from the surrounding communities of New Brighton, Spring Lake Park, Blaine, and St. Anthony. Discussions are underway with various cities to participate in Safety Net, and this grant would allow for needed and cost effective expansion. Project Safety Net opened its doors in May 1995 through a $50,000 allocation by the City of Fridley. It is a Drop Off Center for youth who violate curfew or commit status offenses. Project Safety Net is a comprehensive approach to developing healthy youth during non-school hours. Multi- cultural youth workers, experienced working with at risk youth and their families, provide the following services: * Youth and Family Assessment * Basic Needs Assessment * Individual and Family Crisis Counseling * Information and Referral * Follow Up Services * Transportation (To a youth's home or placement) * Outreach COMMUNITY DESCRIPTION/GEOGRAPHIC AREA SERVED The primary geographic area to be served includes the -~-- communities of Columbia Heights, Hilltop, and Frid!ey. Together they make up the southern tip of Anoka County. (Safety Net is also negotiating with other surrounding communities). Columbia Heights has a population of 18,910, Hilltop 749, and Fridley 28,335. These three communities have undergone significant change in the last ten years. Housing values have declined, the number of rental units has increased, household income has declined, juvenile crime has increased significantly, and the number of children in poverty has risen dramatically (In the Columbia Heights Schools 33% of the children are on the free or reduced lunch program). Urban families from Minneapolis have moved into the area, as well as immigrant refugees, due to less expensive housing being available. Highland Elementary School in Columbia Heights has 50 English as a Second Language (ESL) students who speak 19 different languages. TARGET POPULATION Project Safety Net targets youth who violate curfew or have committed a status offense. 245 youth have been picked up by police in the first two and one half months of the operation of this program. The average age of the youth is 16 years old. Approximately 20-25% of the youth are being picked up due to juvenile crime (theft, disorderly conduct, assault, vandalism, etc.), and the rest are due to status offenses (alcohol, runaways, truancy, and violating curfew). 20-25% of the youth are under the influence of alcohol or drugs. In addition, Safety Net Program Staff are finding through their assessments, that 30% of the youth they are seeing are being.physically abused. Staff at the Drop Off Center are finding that at least 50% of the youth need some type of referral for further services once they are assessed. 20% are in need of follow up services to make sure they and their families are linked with resources in the community. Without these linkages, the staff expect these youth will continue to get into trouble and commit worse offenses. Staff are finding that 30% of the youth presently being picked up are youth of color, and another 33-40% are female. For the southern Anoka County area this is an overrepresentation of youth of color, and is an area of concern. Because of the increasingly diverse population settling in Columbia Heights, Hilltop, and Fridley over the past 5 - 10 years, staff are concerned that they receive ~'~ .... culturally sensitive services. In addition, there is a large percentage of females (33-40%) who are being picked up, whiCh is the second target group for this grant. 1993 statistics for the Fridley Police Department show only 17% of their total arrests of youth were adolescent females, so projection of future arrests based on Safety Net utilization would indicate a doubling of female adolescents getting involved with the juvenile justice system. Staff try to reach a youth's parent or parent(s) first, and then call a relative if a parent can't be located. 25% of the youth are still being placed in a shelter, though, because parents or relatives over the age of 21 years can't be located (15-20% of parents take their phone off the hook for the night) or request that their son or daughter be placed in a shelter for the night. Parents are assessed the charge for the cost of the shelter. SERVICES PROVIDED There are eight major services provided at the Drop Off Center: 1) Provision of a safe place, 2) Basic Needs Assessment, 3) Youth Assessment, 4) Individual and Family Crisis Counseling, 5) Information and Referral, 6) Transportation to Home or Placement, 7) Follow Up, and 8) Outreach. The Drop Off Center is housed in the lower level of the City of Fridley's City Office Building. It is adjacent to the Fridley Police Department. Police bring the youth to the Drop Off Center anytime between the hours of 10:00 p.m. and 3:00 a.m. during the summer. During the school year, the Center will operate on weekends (Friday and Saturday Nights) and nights that precede a school holiday. Once an officer drops off a youth, staff proceed to do two different types of assessments. One is a Basic Needs Assessment that determines if a youth has sufficient food, clothing, shelter, and any other "basics" for their survival. It also tries to determine what other services the youth is presently receiving. The second assessment is an "Eco-Map Youth Assessment" that looks at a youth's relationship to their family members and friends, and also determines if they have a job, planned recreation, etc. The staff attach a copy of the Police Report to the Assessments. Based on the two assessments and contact the staff has had with the youth's parent(s) or extended family, the staff determine if the youth needs to be referred cut for counseling, job training services, school/city recreational services, etc. After the contact at the Center, the staff-'-~ follow up with the youth to see if they have connected with the appropriate referral. Often times at the Drop Off Center, the parent(s) come to pick up their youth in an angry state, and the staff provide crisis counseling right at the Center. Once the initial situation is temporarily resolved, the staff may follow up with a referral to a counseling agency. In addition, the staff are receiving calls from parents whose youth have never utilized the Center, but need information and referral services after a brief discussion of their situation at home. After a youth has been assessed and if parents are not able to come and pick them up or want them placed, Safety Net staff transport youth either to their home or to a shelter. One of the key concerns staff have in either doing the assessment for a youth or in referring a youth to appropriate resources in the community, is providing a culturally sensitive service. The Director of the program, Kevin Thomas, hired a multi-cultural staff for this reason. He wanted youth to be able to relate to the staff, and he wanted staff to refer to resources that would be sensitive to and appropriate for a youth's cultural background. Two key areas of service that would be enhanced and expanded through this grant opportunity are Follow Up and Outreach. Safety Net Staff feel after two and one half months in operation that the youth they are seeing need extensive follow up and outreach services. Staff need to personally transport them to a resource for the first time, and bridge the "gap" for youth and their parents. They need to attend school staffings and functions when appropriate, as well as community functions to have visibility in the targeted communities. They also feel it is critical to be able to accompany community police officers and other officers on patrol to reach out to youth at fast food businesses, gas stations, billard halls, and other places where they hang out past curfew hours. Businesses need to know that curfew is taken seriously, as well as the youth. It also provides an opportunity for a cross educational flow to occur between officers and program staff around cultural sensitivity issues. PROJECT GOALS AND EXPECTED OUTCOME Safety Net's Goals, Objectives, Strategies, and Outcomes are listed in the Work Plan (FORM 2) of this grant application. PROGRAM STRUCTURE AND STAFFING PATTERNS The Drop Off Center is physically located in Fridley City Hall, is directed by the City's Youth Outreach Worker, and is run on weekends (Thursday-Sunday) during the school year, and every day during the summer. It operates from 10:00 p.m. to 3:00 a.m. The Project runs with seven part time staff who are experienced youth workers. They work anywhere from 12 hours per week to 36 hours per week. Two staff are programmed during the week, and three staff work the weekends. The only exception is when the police department is planning a curfew sweep, then there are five staff on duty. Ail staff have at least their Bachelor's Degree, and four of them have their Masters Degree or are in Graduate School working towards their Masters Degree. Their cultural backgrounds are African American, Native American, and Jewish American. PROJECT PARTNERSHIPS/COLLABORATION One of the strengths of this proposal is that it represents a three community, two school district, and Anoka County collaboration, and partnering with at least thirteen different agencies and community organizations. All of the groups are listed on the partners page, and the history behind the collaboration (SACCC) was given in the Project Summary Section of this narrative. PROJECT E~ALU~TION The Fridley Police Department maintains data on juvenile crime rates. Rates for juvenile crime should show decreases with the implementation of Safety Net. Prior to project Safety Net, officers were not picking up most youth who violated curfew, because they could not spare the time in comparison with the other calls they were receiving. As a result, the rates on youth violating curfew and other status offenses will be higher for 1995-1996 than other years. The second area for evaluation of the project is the recidivism rate. Staff have developed a goal of no higher than a 15% recidivism rate. If youth are connected to appropriate referrals/resources, then they are less likely_. to get into trouble or become victims again. The third area for evaluation is the number of youth who are utilizing the Project. This figure illustrates the numher'of youth who were taken off the street or out of businesses, and provided a "safe place" where they couldn't perpetrate a crime or become a victim of one. The fourth area for evaluation is the perception of youth regarding: 1) Provision of culturally sensitive services and 2) Project Safety Net making a difference in their lives. Staff will conduct focus groups of youth that will address those two issues. The final area for evaluation addresses the overrepresentation of youth of color. Data will be tracked on how many youth of color are picked up by the police during the year of this grant. In addition, because this area is a complex issue, staff will also be tracking how well youth of color relate to Safety Net Staff (as measured through focus groups), and how well youth are integrated into the different sectors of their community (as measured by the Eco-Map Youth Assessment Tool). 0 z© 0 0 0 0 0 I Z 0 ~-' m 0 BUDGET SUMMARY - Juvenile Justice Grants BUDGET PERIOD o~t~r 1 19 95 through September FORM 3 30 19 95 Project Safety Net City of Fridley Police Department City of Columbia Heights City of Hilltop CONTACT PERSON: Kevin Thomas 6431 Univ. Ave NE, Fridley 55432 590 40th Ave NE, Col. H~ts 55421 6431 University Ave Phone: 572-3629 Fax: 572-3651 NE, Frid. ley Fringe Benefits Consultant and Professional Services Travel Space Costs & Rental ~le Sul~lies Lease and Purchase Equipment Indirect Costa TOTAL: $ ~1,105.00 6,843.00 4,320.00 900.00 44,968.00 Indirect/Administrative Costs are limited to 5 percent of total budget cost. Page 8 IUVENILE JUSTICE GRANTS =UDGET JUSTIFICATION FORM 4 Please provide a brief justification for the budget items requested. Include an explanation of how costs were determined. Please describe any other additional sources of funds or in-kind support used to support this project. Attach an additional page, if necessary. APPLICANT AGENCY: Soutkern Anoka County Consortium _ PROJECT NAME: P~n. TECT S~,FFTY NET SALARY Position T'~tle Percent of Time on ,Project Total Salary C°st 7 part-time youth workers 100% of time is spent on Projec. @ll.27/hr Safety Net 160 hours per month for follow up 70 hours per month for outre ach TOTAL SALARY , $31r 105 . 00 FRINGE BENEFITS (Itemize) 22% of salary; includes FICA, workmans compensation; state/federal taxes TOTAL $ 6,8413.00 CONSULTANT & PROFESSIONAL SERVICES (Itemize) One licensed psychologist (LP) or licensed independent clinical social worker (LICSW) at $90 per hour for four hours per month to do consulting, staff development and 'team building J TOTAL $ 4,320.00 TRAVEL (mileage may not exceed .27 ~ mile) Page 9 IN-KIND FUNDS FOR PROJECT SAFETY NET: Project Safety Net Director's Salary: Initial Start-Up Cost Of Project: City of Columbia Heights contribution: Space, office supplies, and clerical support: **City of Fridley's contribution $30,~00-* $50,000** $ 7,000 $20,000** $107',000 · COMMUNITY PARTNERS CHART FORM 5 Please list the key p~rtners in your proposal and briefly describe their anticipated rote. * Police Departments Police Department Schools County: Child Protection Corrections, County Attorney's Office, Job Training Center, Community Health Department Neighborhood Block Watch Counseling Agencies Recreation Department Chamber of Commerce- Barb Warren Fridley Department of Public Safety Fridley Department of Public Safety Columbia Heights Police Department Fridley Independant School District #14 Columbia Heights Independant School Distric #13 Anoka County Human Services Department Anoka County Attorney's Office Anok~ County Job Training C~n~ Same Central Center for Family Resources; Wilder City of Fridley Park & Recreation Department Businesses · TYPeof Service. Or~an!zatlq !i.. i: :?ii ?':; Will' provide Police officers will pick u! youth violating curfew or committing status offenses and drop them off at Center The Youth Outreach Worker will direct, hire and supe:vise Project Safety Net youth worker staff Superintendents, principals, teachers, counselors,.etc. w%:l~ ~u~port. & commgBicate wltb ~a~ety me~ stazI, as .~ appropriate; they wil± ~ora~e wigh ~afety Net st~ff! ~or orop-zn xecreationa~ %ovi Representatives will serve on Advisory Board; Social Workers_ Probation Officers, County Attorney staff, Job Training staff & Community Health staff will support, communicate with, & receive referrals from Safety'(over) Block captains will inform neighbors about Safety Net so police are called when youth violate curfew, etc.; Representative will Serve on Advisory Board~ Counseling agencies will support, communicate with, and receive referrals from Safety Net staff. Park ~ Recre~tipn staff will collaborate with Safety Net staff to develop Drop- In Recreational Program. Businesses will work with Safety Net staff to enforce curfew o~dinances Applicant-generated computerized replications of this form are acceptable if the format of the form is followed exactly. You may resubmit chart submitted with concept paper. CI'I OF FRIDLEY FRIDLEY MUNICIPAL CENTER- 6431 UNIVERSITY ,AVE. N.E. FRIDLEY. MN 55432- (612) 571-3450 · FAX (612) 571-1287 August 1, 1995 Minnesota Juvenile Justice Advisory Committee To Whom it May Concern: I have been asked to write a letter in support of Fridley's grant application for funding to support our Project Safety Net program. The program began about mid-May this year, and thus far, has been a very big success with a lot of acclaim from the City Council and the public. Altogether, the Fridley City Council has allocated $50,000 for the program, and is providing space and other resources at the Fridley Municipal Center. School District 14 is also providing space at its Community Education Center for a teen drop-in center program. With the program being as popular at it is, I would foresee that the City will continue to support the program, both financially and with in-kind services. In 1994, the City Council determined to hire a youth outreach worker to work with youth in our community and to identify at-risk youth. To date, the program is working well. We have made many contacts with the youth in the City, and in many instances, have helped to Iink youth and their families with a variety' of services. The Project Safety Net program, by focusing on curfew violators, gives us an even better opportunity to communicate with some of the most problematic youth in our community and with their parents. By treating curfew violation as a symptom of an even larger problem, we feel there is an even greater chance of addressing difficulties our youth are having before they result in more serious problems. Minnesota Juvenile Justice Advisory Board August 1, 1995 Page Two It is also important to note that this program has been successful in generating a great deal of interest fi.om other cities such as Columbia Heights, New Bri~hton and Coon Rapids. We will continue to seek cosponsors for this project and to work with as many communities as feasible. This not only helps us share the costs of the program, but also helps us spread the benefits to a much broader area. While we have been successful in using our own resources, times are tough, and we know it will be difficult to sustain this program without some external support. I think the promise offered by the program provides strong justification for consideration of a Juvenile Justice Grant. As the City Manager for Fridley, I speak for the Council and a great numbsr of citizens in seeking your help. Sincerely, /. -/;~.,,, ..... 75/. ~_2~_ ,~ William W. Burns City Manager ~q3~rg:rsc CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 ', iayor Joseph Sturdevant Councilmembers Donald G. Jolly Bruce G. Nawx:ocki Gary, L. Peterson Ro~rx W. Ruettimann City Manager Patrick Hentges July 28, 1995 Minnesota Juvenile Justice Advisory Committee To Whom It May Concem: On behalf of the City of Columbia Heights, I urge committee members to support the proposed Project Safety Net grant application submitted by the Southern Anoka County Community Consortium (SACCC). The proposed grant will enhance the collaboration between the Police Departments within our jurisdictions. The Columbia Heights City Council feels the grant activities hold the key to addressing the growing juvenile crime problems in this area. In my capacity as City Manager, you can be assured that our organization will cooperate to the fullest extent to make this a successful program. Thank you. Sincerely, Patrick Hentges'---3 City Manager cb 95/62 'SERVlCE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER TNE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES CIVIC CENTER - 6431 UNIVERSITY AVE. N.E. FRIDLEY, MINNESOTA 55432 · PHONE ~612) 571-3450 Minnesota Juvenile Justice Advisory Committee To Whom It May Concern: I am writing in support of the grant request for Project Safety Net. The pilot project has been very successful to date. As a peace officer it is well known that many cf our juvenile problems both in terms of victimization of the juvenile and criminal activity by juveniles occur in the late night hours. There is no question that curfews which are enforced do much to alleviate these types of problems. Historically it is difficult for police officers to enforce curfew because there are few options that exist to deal with the offenders except to stay with them until contact can be made with the parents or guardians. Often the parents are not readily available. Few police departments have staffing that permits officers to get tied up for long periods of time over status offenses and the result is minimal enforcement. Project Safety Net has allowed officers to pickup the offender, drop them off at the center, and return to the street. The entire process usually only takes minutes. At the dropoff site the juvenile receives an assessment of home life and factors that may place the youth at risk. The parents or guardians are required to come to the center and participate in counseling along with the juveniles. Follow up requirements are noted for a later date. Project Safety Net has created a strong collaboration between law enforcement, schools, the County Attorney's Office, juvenile corrections, social services, and the community. The goal o~ this grant is to facilitate expansion of the program to include additional communities and services offered. I have never seen a program that has been as well received within the community as Project Safety Net. This is a program that clearly could be used around the State as a model for intervention with juveniles whose behavior and circumstances place them at risk. David H. Sallman Public Safety Director City of Fridley POLICE DEPARTMENT CITY OF COLUMBIA HEIGHTS 559 Mill Street Northeast Columbia Heights, MN 55421-3882 Information (612) 782-2840 Investigations 782-2850 Fax Number 782-2842 August 4, 1995 Minnesota Juvenile Justice Advisory Committee cio Kevin Thomas Project Coordinator, "Operations Safety Net" Fridley Police Department 6431 University Avenue N.E. Fridley,-MN 55432 To Whom It May Concern: This letter is to certify the need for continued collaborative efforts between various municipalities in the area of juvenile intervention. One focus in Columbia Heights by our Police Department is that of curfew enforcement. In the past, officers would tend to look the other way when juveniles were encountered at'ter hours. With the opening of the Fridley drop-off center, a convenient facility has been an absolute positive influence not only on our officers, but also the youth we are apprehending. The facility is operated by counselors who are impacting the youth and their parents. The City of Columbia Heights Police Department is committed to the betterment of our community and programs such as Fridley's is one in which we will continue to participate. Sincerely, Leonard M. Olson Acting Police Chief LMO:mld 95-231 CI'IYOF FRIDLEY FRIDLEY MUNICIPAL CENTER · 6431 UNIVERSITY AVE. N.E. FRIDLEY. MN 55432 · (612) 571-3450 · FAX {612) 571-1287 Minnesota Juvenile Justice Advisory Committee; July 3!~ 1995 Project Safety Net I am writing this letter of recommendation for a program and it's continued need of support. The Fridley Police Department has begun a juvenile curfew status offense, and minor offense drop-off center. The program is being supervised and operated by a group of youth crisis outreach workers, not police officers. The majority of a police officers' time is spent dealing with juveniles and "babysitting" them until parents can be reached or they are transported to another facility. This removes the officer from the street and takes up valuable time and service availability to our taxpayers. Officers would rather deal with crimes and catch"real"bad guys than"sit" with kids who are misguided. Therefore, officers look the other way, and leave the kids to fend for themselves. The Juvenile Drop-off center in the City of Fridley has been an exercise in cooperation between officers, social workers, and youth outreach workers. The officers pick up a kid, write out their paper work and drop off the youth at the center. That's it! The outreach workers then take the mundane tasks on of contacting parents. Once that is accomplished they go one step further and evaluate the youths safety levels. ~e whys, whos, how comes, of the youth and his/her enviro~ent are evaluated for safety and guidance needs. Alcohol and drug use assessments are perfo~ed. Finally agreements are reached between the kids, their parents, and the outreach workers to make that youths life safer and going in a better direction. Increased crime statistics have everyone searching for solutions. This program has the ability to slow do~ the more prolific property crimes of vandalism, thefts, and damage to property. The crimes committed by youths. The crimes committed when youth should not be out, after dark. The crimes that affect more people in this and surrounding communities than any other crime. Please consider supporting this program with a grant. It will have the greatest impact on our lives and our communities. ~ank you; Sincerely in Safety; L~ne M. Tellers fiergean~~/~~ 6i00 l~st Moore Lake Drive h:E Fridlcy. Minnesota ~432 Telephone 571 ~ ~~l "1989N~nalSchoolofExcellence', U July 27, 1995 MN Juvenile Justice Advisory Committee Mona Fadness Assistant Principal Fridley Middle School 6100 West Moore Lake Drive Ffidley, MN 55432 To Whom It May Concern: I am presently serving as a member on the Safety Net Advisory Board. I support the efforts of Kevin Thomas and the City of Fridley on their excellent collaborative work with Anoka County and the local school district to enforce and impact our students curfew violations in the community. We need to look at the bigger issues for youth in the community and insure thek safety. The Safety Net program addresses some of these concerns by se~ing as a stop-gap for runaway youth or non-compliant youth. Through the Safety Net refen'al system, family needs can be met by meeting the needs of the identified youth. Issues can be addressed before a crisis arises. Crises can be handled with trained profess/onals on call or by refen'al to appropriate agencies. Thc schools can only d~ so much to meet the gXowing needs of youth in our society today. It is imperative .that sciaool~, cit/e~ communit/e~ and cO~tllty level officials work in tandem to provide a program like Safety Net. Sincerely, Mona Faduess Assistant Principal ANOKA COUNTY ATTORNEY ROBERT M.A. JOHNSON Government Center · 2100 Third Avenue · Anoka, MN 55303-2265 Administration Civil Division Family Law & Mental Health Division (612) 323-5550 (612) 422-7589 Fax Criminal Division Investigation Division Juvenile Division Victim-Witness Services (612) 323-5586 (612) 422-7524 Fax To: Minnesota Juvenile Justice Advisory Committee From: Robert H. Scott Re: Project Safety Net Greetings, I..write in support of the grant to Project Safety Net. As an assistant Anoka County Attorney, I have been involved in juvenile justice for over 24 years. There exists a strong need for pre-court diversion programs for youth which programs involve parents, evaluate the needs of the youth and family and make effective referrals. Project Safety Net is designed to accomplish the goals of effective diversion. Staff meet with the youth and family the same night of the police contact. The staff is multicultural as is the offender population. Referrals, when necessary, are made to appropriate agencies. The grant is essential not only to maintain the program's existence but also to improve its services. A referral to a service the same night as the police contact often is not acted on without some follow-up assistance by staff. The grant would provide that follow-up service. Also, the grant would provide outreach services to reach some of these youth and families before a police contact happens. This latter component truly stresses advocacy for youth which is a main goal of the program. I strongly support the grant. /~~~~__ Robert H. Scott Assistant County Attorney Affirmative Action / Equal Opportunity Employer COUNTY OF ANOKA Human Services D/vision Community Corrections Department COURTHOUSE ANOK~, MINNESOTA 55303 612-323-5830 July 31, 1995 TO: Minnesota Juvenile Justice Advisory Committee FROM: Michele Murphy, M.A., L.I.S.W. Diversion Hearing Officer RE: Project Safety Net My position with the Anoka County Corrections Department is to coordinate services within the Diversion Program. This includes not only meeting with families and children regarding first time offenses, but also referring to and collaborating with agencies and services within the community. Over the years, I have seen an increase in curfew violations, but very few means to deal with those curfews. I have been very pleased to see the new pilot program in Fridley which will now be dealing with juveniles who are picked up for curfew. Kevin Thomas, Director of Project Safety Net, and I have been in frequent contact since even before the project began. Kevin has come in to our Diversion Program to talk with families and kids about curfew when they have been charged with that offense. I am also on the Advisory Board so that I can work very closely with this program as it progresses. I will also be working with his staff on dealing with some of the issues that come up between parents and children when youth workers have the juvenile there after a curfew violation. I am hopeful that the Project Safety Net will be a very viable program for our community in increasing safety within the communities and decreasing the risk of offenses. MM:cn Affirmative Action / Equal Opportunity Employer OOUNTY OF ANOKA Human Services Division Anoka County Community Corrections Department HUMAN SERVICE CENTER 1201 89TH AVENUE N.E., SUITE 335, BLAINE, MN 55434 * 612/783-4760 DATE: TO: FROM: RE: August 1, 1995 Minnesota Juvenile Justice Advisory Committee Carol Loeffler, Amoka County Probation Officer Project Safety Net Grant As an Anoka County Intensive Juvenile Probation Officer in the Fridley and Spring Lake Park areas, I work closely with juvenile clients, their families and co~unity resources. It is my responsibility to see to it that all court condition~ are completed and probation rules are followed. In the short time the pilot program has been running, it has already proven to be beneficial. Myself, along with a number of other juvenile probation officers, have had clients picked up on curfew violations and brought to Project Safety Net. We are then able to immediately address their behaviors and violation of probation. It is hoped that by this approach there will be not only fewer curfew violators but fewer delinquent behaviors. As an advisory board member for Project Safety Net, I am able to bring current information on the program and the Juveniles they are working with to my Juvenile field unit. In addition, I have been able to bring questions and comments from my unit directly back to those working in Project Safety Net. Affirmative Action / Equal Opportunity Employer ? FRIDLEY AREA CHAMBER OF COMMERCE FRIDLEY PLAZA OFFICE BUILDING, SUITE 102 6401 UNIVERSITY AVENUE N.E. 'FRIDLEY, MINNESOTA 55432 (612) 571-9781 August 1, 1995 Minnesota Juvenile Justice Advisory Committee: On behal[ of the FridIey Project Safety Net, I am writing to you regarding the grant applicati .o~_.. As President of the Fridley Area Chamber of Commerce, I serve as the business advisor for Project Safety Net and the liaison between the Chamber and the City of Fridley. The business community is enthusiastic about Project Safety Net and the immediate success it has demonstrated from early on. Fridley businesses as well as the surrounding business communities support tl~s program. Businesses know they need to take a" hands on" attitude in developing their [-uture employees. Project Safety Net in Fridley is more than a program t~or kids. It is a program t~or the Community, Pa~ents, Kids, Churches, Businesses etc. With this program Fridley has demonstrated thek responsibility to the [uture success of the next generation. If you decide to award the grant money to Project Safety Net you will have chosen a program which could be a national role model t~or other communities ..... and you will have made an excellent selection. Most Sincerely, / Barb~a Tuccitto Warren President Fridley Area Chamber of Commerce RESOLUTION NO. __ RESOLUTION ELECTING TO PARTICIPATE IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEAR 1996 WHEREAS, the Metropolitan Livab_ le Communities Act (1995 Minnesota Laws Chapter 255) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Incentives Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup finding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each munici- pality to establish affordable and life-cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, by June 30, 1996, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals; and WHEREAS, the Metropolitan Council must adopt, by resolution after a public hearing, the negotiated affordable and life- cycle housing goals for each municipality by January 15, 1996; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Pro- gram must do so by November 15 of each year; and WHEREAS, for calendar year 1996, a metropolitan area municipality can participate under Minnesota Statutes section 473.254 only if: (a) the municipality elects to participate in the Local Housing Incentives Account Program by November 15, 1995; (b) the Metropolitan Council and the municipality successfully negotiate affordable and life-cycle housing goals for the municipality; and (c) by January 15, 1996 the Metropolitan Council adopts by resolution the negotiated affordable and life-cycle housing goals for each municipality; NOW, THEREFORE, BE IT RESOLVED THAT the [specific municipality] hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during calendar year 1996. By: By: Mayor Clerk DRAFT HOUSING GOALS AGREESIENT METROPOLITAN LIVABLE CO3ISIUNITIES ACT PRINCIPLES The city of Columbia Heights supports: 1. A balanced housing supply, with housing available for people at all income levels. 2. The accommodation of all racial and ethnic groups in the purchase, sale, rental and location of housing within the community. 3. A variety of housing types for people in all stages of the life-cycle. 4. A community of well-maintained housing and neighborhoods, including ownership and rental housing. Housing development that respects the natural environment of the community while striving to accommodate the need for a variety of housing types and costs. The availability of a full range of services and facilities for its residents, and the improvement of access to and linkage between housing and employment. GOALS To carry out the above housing principles, the City of Columbia Heights agrees to use benchmark indicators for communities of ~'imilar location and stage of devetopm~'nt as affordable and life- cycle housing goals for the period 1996 to 2010, and to make its best efforts, given market conditions and resource availability, to maintain an index within the benchmark ranges for affordabitity, life-cycle and density. I CITY INDEX BENCHMARK GOAL Affordabilitv Ownership 96% 77-87% Rental 58% 45-50% Life-Cycle Type (Non-single family 36% 3341% d~ached) Own~'h'~nter lvfix 68/32°I (64-75) / (25-36)% Density Single-?armly Detached 40/acre 2.3-2.9/acre Multifamdv 22/acre 13-15/acre To achieve the above goals, the City of Columbia Heights elects to participate in the Metropolitan Livable Communities Act Local Housing Incentives Program. and will prepare and submit a plan to the Metropolitan Council by June 30, 1996, indicating the actions it will take to carry out the above goals. CERTIFICATION Mayor Date Affordable and Life-Cycle Housing Opportunities Amount For Columbia Heights Your ALHOA Amount for: Columbia Heights 1996 $0 1997 (Estimate) $i,398 Not required What is Affordable Housing? Housing is "affordable" if it costs no more than 30 percent of a fa ily ' m 's income. Ownership: 80% of median ($115,000 home in 1994) Rental: 50% of median ($500 per month in 1994) What is Life-Cycle Housing? Variety of housing types and cost Meets people's changing needs and preferences as incomes, lives and circumstances change Resources to communities for: Affordable and life-cycle housing Clean up of polluted sites for business and jobs New development linking housing, jobs and transportation Local Housing Incentives Account $1 million available to create affordable and life-cycle housing Tax Base Revitalization Account $6.5 million available to clean up polluted sites Increased economic development and jobs for residents Livable Communities Demonstration Account $4.6 million to revitalize neighborhoods Compact, efficient development close to transit with housing variety and jobs How to Participate Meet with Council team to develop affordable housing goals and agreements By November 15, 1995 cities adopt a resolution to participate Adopt housing agreements by December 8, 1995 Council adopts regional housing agreements by January 15, 1996 Develop action plan by June 30, 1996 Communities'Options Under LCA-LHIP 1) Participate and adopt goals Access to dollars to improve community Local control and decision- making Streamline planning requirements Communities'Options Under LCA-LHIP 2) Don't participate No access to LCA funds or DTED polluted sites funds City by city report card to legislature on participation and progress Regional investments Regional and public expectations Next Steps · Contact with Council team August forum with AMM September staff forum Resolution by November 15, 1995 Adopt goals by December 8, 1995 Council adopts goals by January 15, 1996 Action plan by June 30, 1996