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HomeMy WebLinkAboutSeptember 11, 1995 Regular CITY OF COLUMBIA HEll GHTS .~,,,q~l~ >;,,-a,., :,. L'Otl II t'il I]lCllll)e r s 590 40th Avenue N.E. I/~t~,.,c (;. Nax~rock~ Columbia Heights, MN 55421-3878 R,,bcr~ xX Ructtimann (612) 782-2800 t'it) ManaCer September 8, 1995 I'~trick ~ lcm?, The following is ~e agenda for ~e regular meeting of the City Council to be held at 7:00 PM on Monday, September 11, 1995, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for hmldicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (In advance of the Regular meeting, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed. CALL TO ORDER AND ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the previous portion of agenda, or items submitted after the agenda preparation deadline.) 6. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1 ) Adopt Minutes of the Regular City Council Meeting of August 28, 1995 MOTION: Move to adopt the minutes of the Regular City Council Meeting of August 28, 1995, as presented in writing, and such reading be dispensed with. 2) Establish Hearing Date for Revocation/Suspension of a Rental L~cense for Ten Properties MOTION: Move to Establish a Hearing Date of September 25, 1995, for Revocation or Suspension of a Rental License to Operate a Rental Property Within the City of Columbia Heights Against the Following Properties: 1324/26 Circle Terrace NE; 1316/18 Circle Terrace NE; 1308/10 Circle Terrace NE; 4540 Tyler Street NE; 3849 Central Avenue NE; 3849 Jackson Street NE; 4055-57 University Avenue NE; 3807 Central Avenue NE; 647 NE 37th Avenue; and 3726 NE 3rd Street. 3) Authorization to Seek Quotations for Window Replacement MOTION: Move to Authorize Staff to Seek Quotations for Replacement of Single-Pane Windows at the Municipal Service Cenler. 4) Authorization to Enter into Agreement with Norwest Bank for Direct Payroll Deposit Services MOTION: Move to Authorize the Mayor and City Manager to Enter Into a Cash Management Services Agreement with a Supplemental Agreement for ACH and Certificate of Authority with Norwest Bank for Direct Deposit Services and a Payroll Checking Account. 5) Establish Date for Special Council Meeting to Canvass Elections MOTION: Move to Establish Wednesday, September 13, 1995, at 5:30 P.M. for a Special Council Meeting to Canvass Elections. 'SE[V/ICE IS OUR BS'SINESS-,' ECUA[ Opr-:PR 7HE CITY OF CC)LUMBI~ HE~GH i-5 DOES ~x;C)7 OF DISABIL'T'/ iN EMPtOXMEN[ OR [k~E COUNCIL AGENDA PAGE 2 CITY COUNCIL MEETING OF SEPTEMBER 11, 1995 6) Establish Work Sessions for Budget Preparation MOTION: Move to Establish September 27, 1995, at 7 P.M.; October 2, 1995, at 8 P.M.; October 3, 1995, at 7 P.M.; October 30, 1995, at 7 P.M.; November 6, 1995, at 8 P.M.; November 20, 1995, at 7 P.M.; and November 27, 1995, at 7 P.M. as Work Session Dates for Budget Preparation. 7) Authorize Attendance at NRPA Congress by Recreation Program Coordinator MOTION: Move to Authorize the Attendance of the Recreation Program Coordinator at the National Recreation and Park Association Congress to be Held in San Antonio, Texas, from October 5-9, 1995; and That all Related Expenses be Reimbursed From Funds 101-45000-3105 and 101-45000-3320. 8) Approve Conditional Use Permit - Old America MOTION: Move to Approve the Conditional Use Permit to Allow the Use of a Temporary Accessory Structure in the Parking Lot of 4751 Central Avenue From September 29, 1995, Through October 1, 1995, Provided a $500 Deposit is Submitted to the License/Permit Clerk Prior to Installation of the Tent to Ensure its Removal by October 2, 1995. 9) Approve Variance - Interior Motives MOTION: Move to Approve the Two (2) Foot Variance Request Due to the Hardship of the Exceptional Topography of the Lot. 10) Approve Variance, City of Columbia Heights for 4653 Central Avenue MOTION: Move to Approve the Variance to Allow the Dumpster at 4653 Central Avenue to Remain in its Present Location, Unscreened as no Other Location on the Lot is Available. 11) Approve Variance, City of Columbia Heights, 950 N.E. 47th Avenue MOTION: Move to Approve the Variance to Allow the Dumpster at 950 N.E. 47th Avenue to Remain in its Present Location, Unscreened, as no Other Location on the Lot is Available. 12) Licenses MOTION: Move to Approve the 1995 License Applications as Listed Upon Payment of Proper Funds. 13) Payment of Bills MOTION: Move to Pay the Bills as Listed Out of Proper Funds. RECOGNITION7 PROCLAMATIONS7 PRESENTATIONS, GUESTS A. Proclamation - Recognition of Jan Filer Regarding the Columbia Heights Block Builders Organization 8. PUBLIC HEAR1NGS Second Reading of Ordinance No. 1307, Ordinance Pertzdning to Cable Communications Commission RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1307, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Ordinance No. 1307, Being an Ordinance Pertaining to the Cable Communications Commission. Second Reading of Ordinance No. 1308, Ordinance Pert~ning to Boulevard Maintenance RECOMMENDED MOTION: Move to waive the second reading of the ordinance amendments, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Ordinance No. 1308, an Ordinance Amending Section 5A.207(1) of the City Code. Public Hearing - Three Resolutions Ordering and Levying an Improvement RECOMMENDED MOTION: Move to waive the reading of the resolutions, there being ample copies available to the public. COUNCIL AGENDA PAGE 3 CITY COUNCIL MEETING OF SEPTEMBER 11, 1995 RECOMMENDED MOTION: Move to Adopt Resolution 95-52, Being a Resolution Ordering and Levying One 100 Watt High Pressure Sodium Mid-Block Light Located in the Alley Between 39th Avenue N.E. and 40th Avenue N.E. from Mill Street to Jefferson Street on the Existing Pole Between 612 and 620 40th Avenue N.E. Known as PIR 677- Area 27-Project 9518. RECOMMENDED MOTION: Move to Adopt Resolution 95-53, Being a Resolution Ordering and Levying One 100 Watt High Pressure Sodium Mid-Block Light Located in the Alley Between Quincy Street and Jackson Street from Jackson Street to 40th Avenue N.E. on the Existing Pole Between 3952 and 3956 Jackson Street Known as P1R 677- Area 28- Project 9519. RECOMMENDED MOTION: Move to Adopt Resolution 95-54, Being a Resolution Ordering and Levying Two 100 Watt High Pressure Sodium Mid-Block Lights Located in the Alley Between 39th Avenue N.E. and 40th Avenue N.E. from Jefferson Street to Quincy Street on the Existing Pole Between 666 and 672 40th Avenue N.E. and Between 696 and 700 40th Avenue N.E. Known as PIR 677-Area 29-Project 9520. Public Hearing - License Revocation/Suspension for Properties at 3717 Polk Street N.E. and 3923 Lookout Place N.E. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by the Above-Named Property Owners Regarding Their Rental Property in That the Property Owners have Complied with Provisions of the Housing Maintenance Code. Public Hearing - License Revocation/Suspension for Property at 1155 Cheery Lane N.E., Resolution No. 95-55 RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95-55, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution No. 95-55, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by John L. Sundeen Regarding Rental Property at 1155 Cheery Lane N.E. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by John L. Sundeen Regarding Rental Property at 1155 Cheery Lane N.E. in That the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing - License Revocation/Suspension for Property at 3740 Reservoir Blvd. N.E., Resolution No. 95-56 RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95-56. there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution No. 95-56, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by Jeffrey D. Bahe Regarding Rental Property at 3740 Reservoir Blvd. N.E. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Jeffrey D. Bahe Regarding Rental Property at 3740 Reservoir Blvd. N.E. in That the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing - License Revocation/Suspension for Property at 4200 3rd St. N.E., Resolution No. 95-57 RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95-57, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution No. 95-57, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by Paul J. Yeh/United Home Mortgage/Kemp Associates Regarding Rental Property at 4200 3rd St. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Paul J. Yeh/United Home Mortgage/Kemp Associates Regarding Rental Property at 4200 3rd Street in That the Provisions of the Housing Maintenance Code Have Been Complied With. Public Hearing - License Revocation/Suspension for Property at 1860 49th Avenue N.E., Resolution 95-58 RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95-58, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution No. 95-58, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by Beverly Schaefer Regarding Rental Property at 1860 NE 49th Avenue. COUNCIL AGENDA PAGE 4 CITY COUNCIL MEETING OF SEPTEMBER 11, 1995 ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Rew)cation or Suspension of the Rental License Held by Beverly Schaefer Regarding Rental Property at 1860 NE 49th Avenue in That the Provisions of the Housing Maintenance Code Have Been Complied With. 9. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Resolution 95-59, Resolution Approving the 1996 License Fee Schedule RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95-59, there being ample copies available to the public. RECOMMENDED MOTION: Move to Approve the 1996 License Fee Schedule as Presented. 2) Resolution 95-60, Resolution Adopting a Proposed Budget for the Year 1996 and Setting the Proposed Tax Levy Collectable for the Year 1996 RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to Adopt Resolution 95-60, Being a Resolution Adopting a Proposed Budget, Setting the City and HRA Proposed Local Levy, and Establishing a Budget Hearing Date for Property Taxes Payable in 1996. 3) Resolution 95-61, Resolution Approving Lotsplit, 569 N.E. 38th Avenue RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to Approve Resolution 95-61, Being a Resolution Approving the Lotsplit as Requested. B. Bid Considerations 1) Award Contract for Improvements to Ostrander Park Building RECOMMENDED MOTION: Move to Award Project #9523, Ostrander Park Building Modifications, to PMI Construction Co. of New Brighton, Based on their Low, Qualified, Responsible Bid of $14,220.00; and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same, Funding to be From 412-45200-5120. 2) Award Contract for Water Tower Improvements RECOMMENDED MOTION: Move to Award Project #9503, Water Tower Improvements, to TMI Coatings, Inc., Based on Their Low, Qualified, Responsible Bid for Alternate B of $179,000; and Furthermore, to Authorize the Mayor and City Manager to Enter Into a Agreement for the Same, the Payment fi~r Said Agreement to Come From Fund 651-49449-5130. 3) Authorization to Purchase Replacement for #136 RECOMMENDED MOTION: Move to Authorize Staff to Purchase a New 1995 Ford F250, Heavy-Duty 4 x 4 Pickup From the State Contract at a Cost Not-to-Exceed $16,750 Plus Tax Equally Split Between Funds 433- 49449-5150 and 432-49499-5150; and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. 4) Final Payment for Municipal Project #9511-Seal Jackson Pond Well RECOMMENDED MOTION: Move to Accept the Work for Municipal Project #9511, Seal Inverted Well at Jackson Pond and to Authorize Final Payment of $9,500.00 to E.H. Renner and Sons of Elk River, Minnesota. 5) Authorization of Contract for Newsletter Printing Services RECOMMENDED MOTION: Move to Approve the Low Quotation of Rapid Graphics in the Amount of $4,779 for the Printing of the "Heights Happenings" Newsletter and Approve the Low Quotation of IPC Printing in the Amount of $2,975.74 for the Printing of the "Heights Highpoints" Newsletter, and Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. 6) Award Demolition Contract on 4501 Madison N.E./4656 Monroe N.E. RECOMMENDED MOTION: Move to Award the Contract for Demolition of 4501 Madison Street and 4656 Monroe Street to K.A. Stark Contracting Based Upon Their Low, Qualified Responsible Quote in the Amount of $9,250 With Funds to be Appropriated From Fund 415-59408-3050 for 4501 Madison Street N.E., and From Fund 202-36240-3050 for 4656 Monroe Street N.E., and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agrcmnent for the Same. COUNCIL AGENDA PAGE 5 CITY COUNCIL MEETING OF SEPTEMBER 11, 1995 7) Pond Modifications at Silver Lake Park-Municipal Project #9316 RECOMMENDED MOTION: Move to Award the Silver Lake Park Pond Modifications, Municipal Project #9316 to F.M. Frattalone Excavating and Grading, Inc. of St. Paul, Minnesota, Based on Their Low, Qualified Responsible Bid in the Amount of $17,728.50 With Funds to be Appropriated From Fund 652-49499; and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. Other Business 1) N. E. I. -College of Technology Agreement with Recreation Department RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to Enter into a Lease Agreement with NEI-College of Technology for the Recreation Department's Use of Their Gymnasiums. 2) Authorize Exclusive Negotiations Agreement for Development Proposal at 45th and Central Avenue RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to Enter Into Exclusive Negotiations Agreement with Paster Enterprises and the Columbia Heights Housing Redevelopment Authority Regarding the Redevelopment of the Southwest Quadrant of the Intersection of 45th and Central Avenue. 3) Sale of 4204 6th St. N.E. RECOMMENDED MOTION: Move to Authorize City Staff to Prepare an Ordinance to Transfer the City-Owned Property at 4204 6th Street N.E. for $10,000. 10. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 11. GENERAL COUNCIL COMMUNICATIONS 12. ADJOURNMENT Pat Hentges, City Manager COLUMBIA HEIGHTS FIRE DEPARTMENT-VOLUNTEER RELIEF ASSOCIATI()N 1. Call to Order 2. Approval of Minutes - August 14, 1995 3. Jason W. Ortman, Leave of Absence RECOMMENDED MOTION: Move to Change Six Month Leave-of-Absence Status for Jason W. Ortman, Volunteer Fire Department, to One Year Leave-of-Absence. Effective Dates of Leave of Absence are March 1, 1995, to March 1, 1996. 4. Adjournment 95/78 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING AUGUST 28, 1995 e CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA There was no one present for Citizen Forum. CALL TO ORDER Mayor Sturdevant called the Council Meeting to order at 7:33 p.m. and the cablecasting commenced. Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present PLEDGE OF ALLEGIANCE e ADDITIONS/DELETIONS TO MEETING AGENDA There were no additions nor deletions to the agenda. CONSENT AGENDA Motion by Peterson, second by Ruettimann to approve the Consent Agenda items as follows: Minutes of the Regular City Council Meeting of August 14. 1995 The Council approved the minutes of the Regular City Council Meeting of August 14, 1995 as presented. Establish Hearina Date for License Revocation for Rental Property at 4415 Madison Street The Council established the hearing date of September 25, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Robert E. Neumann regarding rental property at 4415 Madison Street Northeast. ADprove Ad4ustments to Rates for Basic and Other Franchise The Council approved the rates for Basic and other franchise fees requested by Meredith Cable, effective July 1, 1995. Establish Work Session Dates The Council established September 5, 1995 at 8:00 p.m. and September 18, 1995 at 7:00 p.m. as work session dates for the City Council. REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 2 ~uthorize Staff to Seek Bids to Reroof PumD Station # 2 The Council authorized staff to seek bids to reroof Station #2. Pump Final Payment for MuniciDal Project #9314 (Fire Alarm System ~odification% The Council accepted the work for Municipal Project #9314 (fire alarm system modification) and authorized final payment of $98.00 to Sentry Systems, Inc. of White Bear Lake, Mn. License Applications The Council approved the 1995 license applications as listed upon payment of proper fees. Pa~vment of Bills The Council approved the payment of bills as listed out of proper funds. Roll call: All ayes 5. ~ECOGNITIONS, ~ROCLAMATIONS, PRESENTATIONS & GUESTS a. IDtroduction of New Police Officer Acting Chief Olson introduced newly-hired police officer, Jaret Stoffregen and administered the oath of office. b. Values First Week Proclamation Mayor Sturdevant read a proclamation designating September 17 - 23, 1995 as Values First Week in Columbia Heights. He presented the proclamation to Kelly Swanson, Coordinator of Values First. c. Briefing on Student Transportation Chanaes in School District #13 for School Year 1995-1996 Dr. Alain Holt, ISD #13 Superintendent, and Dennis Schultz, Supervisor of Transportation, addressed the proposed changes to the bus routes and related activity for the 1995-1996 school year. Their purpose in reviewing the changes for the Council was to prepare them for any inquiries they may receive regarding this matter. It was felt that community leaders are often contacted about matters of public interest whether they be City issues or School District issues. REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 3 Discussion continued relative to bus safety, behavior and bus company personnel. Schultz stated there are relatively few serious problems associated with the'District's transportation services. pUBLIC HEARINGS a. Resolution No. 95-51 Being a Resolution Approving Revoca%ion of Rental License Held by Donald Findell. Regardina Rental Property at 4522 Tyler Street Northeast Motion by Ruettimann, second by Petkoff to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes A tenant in this building addressed the Council regarding her concerns for compliance with the ordinance. She felt the owner would not comply and she would be put in a difficult position for housing. She was advised to contact the City Manager for recommendations regarding legal recourse. RESOLUTION NO. 95-51 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY DONALD FINDELL (HEREAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4522 TYLER STREET NORTHEAST, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JULY 18, 1995, OF A PUBLIC HEARING TO BE HELD ON AUGUST 28, 1995. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT That on May 2, 1995 and June 5. 1995. and on Auqust 15. 1995. License Holder was mailed Inspection Request notices. REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 4 As of August 23. 1995. License Holder, Donald Findell., has failed to contact this department to schedule the Annual Housing Maintenance Code Inspection. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL That the building located at 4522 Tyler Street Northeast is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. That all applicable rights and periods of appeal as relating to the License Holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number 20334 is hereby revoked. The City shall post for the purpose of preventing occupancy a copy of this order in the buildings covered by the license held by License Holder. Ail tenants shall remove themselves from the premises within 60 days from the first date of posting of this Order revoking the license as held by License Holder. Passed this 28th day of August, 1995. Offered by: Seconded by: Roll call: Ruettimann Petkoff Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 5 e ITEMS FOR CONSIDERATION A. Other Resolutions and Ordinances 1. First Readina of Ordinance No. 1307 Being an Ordinance Pertaining to Cable Communications Commission Motion by Petkoff, second by Ruettimann to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1307 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 AND PERTAINING TO CABLE COMMUNICATIONS COMMISSION The City of Columbia Heights does ordain: Section 1: Section 3.315(1) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: A Columbia Heights/Hilltop Cable Communications Commission is hereby established which shall consist of seven (7) members to be organized as follows: is hereby amended to read as follows: A Columbia Heights Cable Communications Commission is hereby established to consist of seven members to be organized as follows: Section 2: Section 3.315(1)(A) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1%(A%: Six (6) members shall be appointed by the Columbia Heights City Council and one (1) member shall be appointed by the Hilltop City Council. The six (6) members appointed by the Columbia Heights City Council shall be residents of Columbia Heights and shall include one (1) Columbia Heights Councilperson. A majority of Commission members shall constitute a quorum. REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 6 is hereby amended to read as follows: 3.315(1(A~: Seven ¢7~ members shall be appointed by the Columbia Heights City Council. The~9_~9/l_LZlmembers appointed by the Columbia Heights City Council shall be residents of Columbia Heights and shall include one (1) Columbia Heights Councilperson. A majority of Commission members shall constitute a quorum. Section 3: Section 3.315(1)B of Ordinance No. 853, City Code of 1977, which reads as follows, to wit: 3.315(1~(B~ Each member of the Commission shall serve for a term of two (2) years except that the Columbia Heights Council person shall serve at the pleasure of the Council. The first two (2) members appointed by the Columbia Heights City Council shall serve a term to expire the first of April after passage of this ordinance. The second three (3) members appointed by the Columbia Heights City Council shall serve a term to expire the second of April after passage of this ordinance. The sixth member appointed by the Columbia Heights City Council shall be a Councilperson who shall serve at the pleasure of the Columbia Heights City Council. The member appointed by the City of Hilltop shall serve a two year term as directed by the Hilltop City Council. is hereby amended to read as follows: 3.315(1%~B~: Each member of the Commission shall serve for a term of two (2) years except that the Columbia Heights Council person shall serve at the pleasure of the Council. Section 4: Section 3.315(1)(C) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1%(C%: The Columbia Heights City Manager or person designated by him shall be an ex-officio member of the Commission. The Hilltop City Council may direct that the Hilltop City Clerk shall serve as an ex-officio member of the Commission. is hereby amended to read as follows: 3.315(1%(C%: The Assistant to the City Manager, or a person designated by him/her shall be an ex-officio member of the Commission. REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 7 Section 5: Section 3.315(1)(D) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315¢1%~D%: If a seat on the Commission becomes vacant before the term of said set has expired, it shall be filled by appointment by the municipality formerly represented. is hereby amended to read as follows: ~.315(1%¢D~: If a seat on the Commission becomes vacant before the term of said seat has expired, it ~hall be filled by appointment by the City Council. Section 6: Section 3.315(2)(A) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(2~A~: Study, investigate and make written recommendations to the City Council on all matters pertaining to the Columbia Heights/Hilltop Cable Communications Franchise on its own initiative or as referred to the Commission by the Council or administrative service of the City. This shall include, but not be limited to, the following matters: (1) Additional services which could be furnished by the Cable Communications System. (2) (3) (4) (5) (6) (7) Rate adjustments. Actions of Grantee which may be grounds for revocation of the Franchise. Grantee's performance regarding subscriber complaints and interruption of service. Operation and use of access channels. Renewal or extension of the Franchise. Channel allocation and programming. Compliance of Grantee with terms and conditions of Franchise. (9) Possible sanctions against Grantee. is hereby amended to read as follows: REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 8 3.3~5(2%(A%: Study, investigate and make written recommendations to the City Council on all matters pertaining to the Columbia Heights Cable Commuhications Franchise on its own initiative or as referred to the Commission by the Council or administrative service of the City. This shall include, but not be limited to, the following matters: (1) Additional services which could be furnished by the Cable Communications System. (2) Rate adjustments. (3) Actions of Grantee which may be grounds for revocation of the Franchise. (4) Grantee's performance regarding subscriber complaints and interruption of service. (5) Operation and use of access channels. (6) Renewal or extension of the Franchise. (7) Channel allocation and programming. (8) Compliance of Grantee with terms and conditions of Franchise. (9) Possible sanctions against Grantee. Section 7: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: August 28, 1995 Motion by Petkoff, second byRuettimann to schedule the second reading of Ordinance No. 1307 for Monday, September 11, 1995 at approximately 7:00 p.m. Roll call: All ayes 2. First Readina of Ordinance No. 1308 Being an OrdiD~nce Pertaining to Boulevard Maintenance Motion by Petkoff, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 9 ORDINANCE NO. 1308 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, CHAPTER 5A OF THE HOUSING MAINTENANCE CODE, PERTAINING TO SCREENING AND LANDSCAPING The City of Columbia Heights does ordain: Section 1: Section 7 of Ordinance No. 853, Chapter 5A of the Housing Maintenance Code of the City Code of 1977, which currently reads as follows, to wit: Section 7: Screening and Landscaping (1) No person shall occupy as an owner-occupant or let to another for occupancy and dwelling or dwelling unit for the purpose of living, sleeping, eating or cooking therein which does not comply with the requirements of this 5A.207. (a) Definitions. For the purposes of this Section, the following terms shall have the meaning stated: (I) Fence. Any partition, structure, wall, or gate erected as a divider marker, barrier, or enclosure, and located along the boundary or within the required yard. (II) Landscape. Site amenities, including trees, shrubs, ground covers, flowers, fencing, berms, retaining walls, and other outdoor findings. (III) Mechanical Equipment. Heating, ventilation, exhaust, air conditioning, and communication units integral to and located on top, beside, or adjacent to a building. (IV) Retaining Wall. A wall or constructed of stone, concrete, wood, materials, used to retain soil, as transition, or edge of a planting area. structure or other a slope (V) Screening. A barrier which blocks all views from public roads and differing land uses to off- street parking areas, loading areas, service and utility areas, and mechanical equipmemt. REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 10 (b) (c) Every yard of any premises on which a dwelling or dwelling unit is located shall have installed and maintained landscaping in accordance with the provisions of this section: (I) Sodding and Ground Cover. All exposed ground area surrounding the principle building and accessory buildings, which are not devoted to driveways, parking areas, sidewalks, or patios, shall be sodded or landscaped with shrubs, trees, gardens, or other ornamental landscape material. No landscaped area shall be used for the parking of vehicles or storage or display of materials, supplies or merchandise. (II) Slopes or Berms. Final grades with a slope ratio of greater than three (3) to one (1) will not be permitted without special approved treatment such as special seed mixtures or reforestation, terracing, or retaining walls. Berming used to provide required screening of parking lots and other open areas shall not have slopes in excess of three (3) to one (1). (III) Maintenance 1) Any dead trees, shrubs, ground covers, and sodding shall be replaced in accordance with this code. (IV) Placement of Plant Materials. No landscaping shall be allowed within any drainage utility easements, road right-of-way, or immediately adjacent to any driveway or road intersection if such landscaping would interfere with a motorist's view of the street or roadway or with the use of the easement for its intended purpose. General Screening. Ail loading, service utility, mechanical equipment, and outdoor storage areas for dwelling of three (3) or more units shall be screened for all public roads and adjacent differing land uses. Ail parking lots for dwellings of three (3) or more units if the property on which the lot is located abuts a differing land use and is not separated from a differing land use by a public street, roadway or alley shall be screened from adjacent differing land uses. REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 11 (d) Screening shall consist of any combination of the earth mounds, walls, fences, shrubs, compact evergreen trees, or dense deciduous hedge six (6) feet in height. Hedge materials must be at least three (3) feet in height, and trees must be at least six (6) feet in height at planting. The height and depth of the screening shall be consistent with the height and size of the area for which screening is required. When natural materials, such as trees and hedges, are used to meet the screening requirements of this sub- section, density and species of planting shall be such to achieve seventy-five percent (75%) opacity year round. Other Parking Lot Screening. All parking lots for dwellings of three (3) or more units which are not required to be screened pursuant to 5A.207(1)(c) must either provide screening pursuant to 5A.207(1)(c) or provide a minimum of one deciduous tree for every forty-five feet (45') or portion thereof of parking lot perimeter planted adjacent to the nearest roadway abutting the property on which the parking lot is located. (e) Variances under 5A.207 shall be enforced and administered in accordance with 5A.208(2). is hereby amended to read as follows: Section 7: Screening and Landscaping (1) No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purpose of living, sleeping, eating or cooking therein which does not comply with the requirements of this 5A.207. (a) Definitions. For the purposes of this Section, the following terms shall have the meaning stated: (I) Fence. Any partition, structure, wall, or gate erected as a divider marker, barrier, or enclosure, and located along the boundary or within the required yard. (II) Landscape. Site amenities, including trees, shrubs, ground covers, flowers, fencing, berms, retaining walls, and other outdoor furnishings. REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 12 (III) Mechanical Equipment. Heating, ventilation, exhaust, aid conditioning, and communication units integral to and located on top, beside, or adjacent to a building. (IV) Retaining Wall. A wall or structure constructed of stone, concrete, wood, or other materials, used to retain soil, as a slope transition, or edge of a planting area. (V) Screening. A barrier which blocks all views from public roads and differing land uses to off- street parking areas, service and utility areas, and mechanical equipment. (VI) Boulevard. That portion of the street or alley right-of-way that is not paved. (vii) Private irriaation system. An underground system of pipes and aDPurtenances used for waterina law~ and other landscaping. (b) Every yard of any premises on which a dwelling or dwelling unit is located shall have installed and maintained landscaping in accordance with the provisions of this section: (I) Sodding and Ground Cover. Ail exposed ground area surrounding the priDciple building and accessory buildings, which are not devoted to driveways, parking areas, sidewalks, or patio. shall be sodded or landscaped with shrubs, trees, gardens, or other ornamental landscape material. No landscaped area shall be used for the parking of vehicles or storage or display of materials, supplies or merchandise. (II) Slopes or Berms. Final grades with a slope ratio of greater than three (3) to one (1) will not be permitted without special approved treatment such as special seed mixtures or reforestation, terracing, or retaining walls. Berming used to provide required screening of parking lots and other open areas will not have slopes in excess of three (3) to one (1). REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 13 (III) Maintenance. 1) Any dead trees, shrubs, ground covers, and sodding shall be replaced in accordance with this code. 2) Ail landscaped areas (except those retainin~ walls installed by the City for street and alley improvements~o including the adjacent boulevard, shall be maintained in a healthy, safe and nuisance free condition by ~h~ property owner. 3) The property owner shall be responsible for ~h~ maintenance and repair of any private irrigation systems installed in the boulevard. (c) (IV) Placement of Plant Materials. No landscaping shall be allowed within any drainage utility easements, road right-of-way, or immediately adjacent to any driveway or road intersection if such landscaping would interfere with a motorist's view of the street or roadway or with the use of the easement for its intended purpose. General Screening. Ail loading, service utility, mechanical equipment, and outdoor storage areas for dwelling of three (3) or more units shall be screened from all public roads and adjacent differing land uses. All parking lots for dwellings of three (3) or more units if the property on which the lot is located abuts a differing land use and is not separated from the differing land use by a public street, roadway or alley shall be screened from adjacent differing land uses. Screening shall consist of any combination of the earth mounds, walls, fences, shrubs, compact evergreen trees, or dense deciduous hedge six (6) feet in height. Hedge materials must be at least three (3) feet in height, and trees must be at least six (6) feet in height at planting. The height and depth of the screening shall be consistent with the height and size of the area for which screening is required. When natural materials, such as trees or hedges, are used to meet the screening requirements of this sub-section, density and species of planting shall be such to achieve seventy-five percent (75%) opacity year round. REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 14 (d) Other Parking Lot Screening. Ail parking lots for dwellings of three (3) or more units which are not required to be screened'pursuant to 5A.207(1)(c) must either provide screening pursuant to 5A.207(1)(c) or provide a minimum of one deciduous tree for every forty-five feet (45') or portion thereof of parking lot perimeter planted adjacent to the nearest roadway abutting the property on which the parking lot is located. (e) The property owDer is responsbile for maintenance and repair of any private irrigation systems installed in the boulevard. (f) Variances under 5A.207 shall be enforced administered in accordance with 5A.205(2). and Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. Motion by Petkoff, second by Peterson to establish September 11, 1995 at approximately 7:00 p.m. for the second reading of Ordinance No. 1308. Roll call: All ayes b. Bid Considerations 1) ~ward coDtrac~ for Mill Street Reconstruction - Protect # 9229 Motion by Peterson, second by Jolly to award the Mill Street Reconstruction Municipal Project # 9229 to Driveway Design, Inc. of Plymouth, Minnesota, based upon their low, qualified responsible base bid of $371,736.50, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 2) Authorize Staff to Purchase Single Axle Dump Truck and to Request Ouotations for Plow Packaae Motion by Ruettimann, second by Peterson to authorize staff to purchase a 1996 Ford/LB00 truck with dump body off the State of Minnesota contract at a cost not including tax of $66,400 and to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes Motion by Ruettimann, second by Peterson to authorize staff to seek quotations for a plow package to equip a new dump truck. Roll call: All ayes REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 15 Sale of the existing dump truck will take place next spring. Councilmember Ruettimann requested.that the funds realized from this sale be put into the Capital Equipment Replacement Fund. c. Qther Business 1) Authorize Braun Intertec to Conduct Road Rater Testina on Zone 1 City Streets Zone I has approximately 6.5 miles of streets. Its boundaries are from 37th Avenue to 45th Avenue on the south and north and Reservoir Boulevard to Central Avenue, east and west. Motion by Peterson, second by Ruettimann to authorize Braun Intertec Corp. Inc. to conduct road rater testing on Zone I streets, excluding C.S.A.H. and M.S.A.S. for $835.00/mile plus $2.55/mile mobilization and $75.00 fee to determine the asphalt thickness, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 2) ~,E.I. Aareement Discussion was held regarding the impact this agreement will have on participant fees. It was noted they would increase fifty percent. Councilmember Petkoff felt more information and discussion was needed. Motion by Petkoff, second by Peterson to table this item for additional information. Roll call: All ayes ADMINISTRATIVE REPORTS a. Report of the City Manager The City Manager's report was submitted in written form and the following items were discussed: Housin~ Acquisitions and Lot Sale Status: The City Manager apprised members of the Council as to the status of lot purchases and agreements for housing acquisitions. Heritage Heiahts Neighborhood Update: The City Manager reviewed the timeframes relative to the construction schedule for Heritage Heights. He also mentioned the grant applications which were recently submitted to the MHFA and a grant request for down payment funding. REGULAR COUNCIL MEETING AUGUST 28, 1995 PAGE 16 Budget Review Meetings: Councilmember Ruettimann requested that the Finance Director prepare information regarding savings being realized from changes to this year's budget. b. ReDort of the City Attorney The City Attorney advised that the closing was held today on the property located at 4549 Taylor Street Northeast. 10. ADJOURNMENT Motion by Ruettimann, second by Peterson meeting at 8:35 p.m. Roll call: All ayes to adjourn the Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: September 11, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 6 Fire ITEM: Establish Hearing Date BY: Lowell DeMars ,~ BY: License Revocation, Rental Properties NO: ~o A- ~ ~ DATE: Sept 6, 1995 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Housing Maintenance Codes. 1) Edward P. Fragale ......... 1324/26 Circle Terrace NE 2) Edward P. Fragale ......... 1316/18 Circle Terrace NE 3) Edward P. Fragale ......... 1308/10 Circle Terrace NE 4) Kurt Richter .............. 4540 Tyler Street NE 5) Frank Padula ............. 3849 Central Avenue NE 6) Nancy Shaleen ............ 3849 Jackson Street NE 7) Kwei-Wu Fang ............ 4055-57 University Avenue NE 8) Jeffrey D. Bahe ........... 3807 Central Avenue NE 9) James J. Potocnik .......... 647 NE 37th Avenue 10) Stanley R. Larson .......... 3726 NE 3rd Street RECOMMENDED MOTION: Move to Establish a Hearing Date of September 25, 1995 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against the above- named Property Owners Regarding their Rental Property. 95-177 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/11/95 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO. 6 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK QUOTATIONS,~ BY: M. Winson ~L4 ~ BY: NO. FOR WINDOW REPLACEMENT --. ,.o .~~} ~' '~J DATE: 9/5/95 DATE: Staff budgeted $5,000 for replacement of single-pane windows on the main level of the Municipal Service Center; specifically, the windows along the north and northeast walls of the building. Replacement of the windows will result in an energy savings. RECOMMENDED MOTION: Move to authorize staff to seek quotations for replacement of single-pane windows at the Municipal Service Center. MAW:jb 95-539 COUNCIL ACTION: CITY COUNCIL LETTER MEETING OF: SEPTEMBER 11~ 1995 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO.: 6 FINANCE APPROVAL ITEM: PAYROLL DIRECT DEPOSIT BY: WILLIAM ELRITE... BY: For several years the banking industry has had direct deposit services available under which the employees' payroll checks are deposited directly to the employee's checking and/or savings account. In the past, the City's computerized payroll system was unable to accommodate the needs of the banking industry for direct deposit. Approximately two years ago, Business Records Corporation updated our payroll system to include several additional features, one of which is the capability of direct deposit. There are several advantages of direct deposit to both the employer and the employee. From the employer's standpoint, direct deposit eliminates the printing of payroll checks, handling distribution of payroll checks, doing monthly bank reconciliations, and the storage of cancelled checks. Under direct deposit, on payday the money is transferred directly to the employee's account and the City does not deal with any aspect of it from that point on. For the employee, it is very convenient since they do not have to pick up a payroll check and go to the bank to deposit it. All of the direct deposit services will be handled through an electronic banking transfer. For the past several years, we were offering a comparable service to our employees through the credit union since the City did not have direct deposit. Under this service, the employee could have their payroll check deposited directly to the Columbia Heights credit union; however, this is a very cumbersome, time- consuming process. The employee does not receive a payroll check, only a check stub. The payroll department adds all of these net amounts together and processes one check to the credit union which is delivered to the credit union with a list of the employees' names, accounts and payroll amounts. From there the credit union deposits the money to each individual account. This is very time-consuming on both our part and the credit union's part. With direct deposit this procedure would be eliminated. We conducted a survey of employees to determine interest in direct deposit. Of those responding to the survey, 78 were interested and 24 were not. The annual ongoing cost for direct deposit is $911, which is significantly less than the cost to do a manual payroll with payroll checks. Staff has contacted both Norwest Bank and First Bank regarding direct deposit services. Norwest's annual costs are approximately $200 per year less than First Bank and it is staff's feeling from discussions with the two entities, that Norwest could provide a better service. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a Cash Management Services Agreement with a Supplemental Agreement for ACH and Certificate of Authority with Norwest Bank for direct deposit services and a payroll checking accotmt. WE:dn 9509011 COUNCIL ACTION: CITY Of COLUMBIA HEIGHTS DIRECT DEPOSIT JULY 28, 1995 NORWEST FIRST BANK BANK Initial Costs: Set-up cost] 300.00 100.00 Monthly Cost: Monthly base charge 25.00 55.00 Transmission input 37.92 ACH fees2 13.00 43.07 TOTAL MONTHLY COST 75.92 98.07 Annual Cost: Monthly base charge 300.00 660.00 Transmission input 455.00 ACH fees~- 156.00 516.88 TOTAL ANNUAL COST 911.00 1,176.88 1,276.88 TOTAL FIRST YEAR COSTS 1,211.00 ]Set-up costs for Norwest Bank include up to six hours of consulting normally billed at a rate of $50 per hour. 2ACH fees for Norwest are .08 per item and for First Bank are .265 per item based on 75 employees participating. SURVEY RESULTS: 56 YES 24 NO 22 WOULD TRY City of Columbia Heights ADVANTAGES - DIRECT DEPOSIT 1. Advanced knowledge of cash flow. 2. Fosters image to customers and employees as a modem, innovative company. 3. Service can be offered as an additional employee benefit. 4. In cases of existing automated payrolls, modification (reprogramming) necessary to implement system will be minimal. 5. Eliminates security and storage of blank checks. 6. Eliminates storage of canceled checks. 7. Reduces hazards associated with large amounts of cash on the premises on payday. 8. Eliminates requirement to provide check-cashing services to employees. 9. Lowers Payroll Department costs for salaries and fringe benefits. 10. Reduces employees' lost time for cashing checks on payday. 11. Improves relations with surrounding merchants who can reduce cash-on-hand for cashing employee checks. 12. No confusing special arrangements to handle checks for people absent due to vacation, illness, etc. 13. No lost or stolen paychecks resulting in stop payment and reissue orders. 14. Reduces time to print/write checks. 15. With some applications, eliminates postage charges to mail checks. -6- ACH Direct Deposit Payments without checks Purpose ACH Direct Deposit electronically deposits payroll, bonuses, expense reimbursements, commissions, retirement benefits, and other employer payments directly into payees' bank accounts. By reducing the number of paper checks required, Direct Deposit reduces your company's payment processing costs and ensures timely payments. Business Need Many of the costs associated with payment systems involve creating, processing, distributing. reconciling and filing paper checks. Checks complicate cash forecasting and account funding because of the unpredictability of when they will be deposited and clear. Checks inconvenience payees as well. They require a trip to the bank to deposit or cash. Cash availability can be delayed by collection float. And, in the case of payroll, travel or illness can delay receipt of pay. ACH Direct Deposit Solution The Automated Clearing House (ACH) is a national network for the electronic transmission and settlement of payments and collections. Through the ACH, businesses and corporations can convert labor intensive, paper-based systems to electronic efficiency and cost effectiveness. Employees and retirees sign up for Direct Deposit by completing an authorization form and providing a voided check from the account to which they want their payments deposited. Information on each account is entered into your payroll system and its correctness is verified. using a pre-note, before the first electronic deposit is made. Two business days prior to each paymem date, you or your payroll processor send Norwest the payment information, including the amount to be paid, by transmission, magnetic tape or personal computer through BankTIES~ ACH. From this file, we process individual payment credits through the ACH system. Employees have access to their money at the opening of business on the payment date. You provide them with statements detailing payments and deductions. Your corporate account is charged on the pay date for the total payment amount. Benefits · Improved Effciencv ~ ACH Direct Deposit reduces check distribution problems such as early mailings, loss, theft, fraud, and the need to make special arrangements for paying employees who are traveling or ill. ~ Time and Cost Savings ~ Because fewer checks are being issued payroll processing time and costs are reduced. · Increased Control ~ ACH Direct Deposit gives you a predictable disbursement figure and eliminates the need to maintain idle balances in your account while waiting for checks to clear. · Employee Benefit ~ ACH Direct Deposit is a service often requested by employees and retirees. It assures them that their money will be in their accounts on payday without requiring a trip to the bank. CITY OF COLUMBIA HEIGHTS Meeting of: September 11, 1995 AGENDA SECTION: CONSENT ITEM ORIGINATING DEPT.: CITY MANAGER NO: 6.A.5 CITY MANAGER'S APPROVAL ITEM: ESTABLISH MEETING TO CANVASS BY: PAT HENTGES BY: NO: PRIMARY ELECTION DATE: SEPT. 8, 1995 The Primary Election will be held on Tuesday, September 12, 1995. Therefore, we must set a meeting for the purpose of canvassing the election results. It is mandatory that at least three (3) Councilmembers be present at this meeting. RECOMMENDED MOTION: Move to establish a meeting on Wednesday, September 13, 1995, at 5:30 pm to canvass mm~icipa election results. PH/sh COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: September 11, 1995 AGENDA SECTION:~ CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~,~ CITY MANAGER'S APPROVAL ITEM: ESTABLISH WORK SESSIONS FOR BUDGET BY: P. HENTGES BY:'-~ ~.~--~ PREPARATION ~A~) DATE: 9-8-95 DA NO: ~ , The following dates and times need to be established for work sessions relating to budget preparations from September 27th and November 27th: September 27, 1995 October 2, 1995 October 3, 1995 October 30, 1995 November 6, 1995 November 20, 1995 November 27, 1995 7 p m. 8 p m. 7 p m. 7 p m. 8 p m. 7 pm. 7 pm. RECOMMENDED MOTION: Move to Establish September 27, 1995, at 7 P.M.; October 2, 1995, at 8 P.M.; October 3, 1995, at 7 P.M.; October 30, 1995, at 7 P.M.; November 6, 1995, at 8 P.M; November 20, 1995, at 7 P.M., and November 27, 1995, at 7 P.M. as Work Session dates for budget preparation. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: September 11, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO:~ Recreation APPROVAL ITEM: Attendance at NRPA Congress by BY: Randy Quale, BY:/-~.\~ Recreation Program Coordinator Recreation Director NO: -., . DATE: August 2, 1995 The National Recreation and Parks Association is holding their annual National Recreation & Park Congress in San Antonio, Texas on October 5 - 9, 1995. The Congress is an excellent opportunity to gain insightful information on the management of Recreation programs and facilities through the various educational sessions. The Recreation Program Coordinator (John Herbert) has been invited to participate in a National Youth Sports Coaches Association (NYSCA) seminar that will be held at the Congress on Thursday, October 5, 1995. The NYSCA has agreed to pay for Mr. Herbert's airfare, Congress registration fees for the day of his seminar, and a $50.00 per day lodging stipend. The estimated cost for Mr. Herbert's attendance at the balance of the Congress is $400.00. RECOMMENDED MOTION: Move to authorize the attendance of the Recreation Program Coordinator at the National Recreation and Park Association Congress to be held in San Antonio, Texas from October 5 - 9, 1995; and, that all related expenses be reimbursed from funds 101-45000-3105 and 101-45000-3320. COUNCIL ACTION: ADMIN: CCNRPA.JH CIT~ OF COLUMBIA HEIGHTS AUTHORIZATION REQUEST FOR CONFERENCES, ¥O~rSH~PS~ SCHOOLS AE) TENIHARS This oompleted fo~m must be presented to the City ~.~ger by the Yednesday pre- oeding the regular Counoil Meeting for approval of attendanoe. BUDGETED FOR: i/~ YES NO SUFFICIENT FUNDS REMAINING: j~ YES NAME OF INDIVIDUALS ATTENDING: I~¥'~ '~c£~"f~,-' ~ NO PLEASE ATTACH ANY BROCHURES OR INFORMATION RELATED TO THIS EVENT. SIONATUR~ DEPARTMENT HEAD DIVISION HEAD IF REQUIRED, iPPI~OYAL B'I crrY COUNCIL: DATE DATE DATE DATE Upon approval by the City Manager, or City Council (if applicable), a oopy of this form will be submitted to the Finance Department and appropriate Division Bead. This form is not a registration form or a request for pre-registration ~onies. 07/03/86/bj TRAVEL ADVANCE REQUEST Name and Location of Event: Date: From To A~ount of Advance Transportation Heals, Lodging & Incidentals Registration Fee Other - Specify TOTAL ADVANCE City Hanager~s Approval: Acctg Code: Date If any item is to be paid dlrectly by the city, write "direct~' in blank and do not include an amount in J~Total Advancej' IN SIGNING BELOW, I 1) Acknowledge the above requested amount Is an advance payment for travel and attendance at the above stated function. 2) Agree to submit within five working days frown the date of my return a travel expense report itemizing authorized expenditures and agree to refund to the City of Columbia Heights that portion of the advance not expended. Date Signature of Recipient Registration Form Individual Membership #. Primary Branch Title Telephone # ( __ ) Organization Address City, State Zip First Nameornickname forbadge(8 letters only) [--] [--] [--'] ~] [--]~ ~ ['"'] Spouse/Guest Name['--Il II I1 If Certified, choose ONE CLP CLA CTRS CTRA Conference Fees NRPAMember Non-Member Full Delegate Package $250(A) $315 (B) Retiree Package $135(C) $175(D) Spouse/Guest Package $120(E) $120 (E) Please check one Branch meal Function for each registrant above. AFRS Reception (AF) APRS Social (AP) ~ CBM Luncheon (CA) Total $ $ $ LAS Luncheon (LA) NAS Luncheon (NA) NSPR Breakfast (NS) ~ NTRS Luncheon (NT) SPRE Banquet (SP) *or NRPA Office Use Only Advance Registrations must be received with payment by September 1, 1995 AFRS/PTI Package $200(1) $260(2) $ Limited Package $190(Y) $255(Z) $ Student Package $120(G) $150(H) $ Research Symposium $125(O) $180(P) $ Daily Registration (Please circle day (s)) Thurs. Fri. Sat. Sun. Delegate $1050) $140(J)x #days $ Student $55(M) $75(N) x #days $ Pre-Congress Institutes Special Focus Seminars On-Sitelnstitutes Spouse/Guest Tours Additional Tickets Ordered Sub-Total A $ Sub-Total B $ Sub-Total C $ Sub-Total D $ Sub-Total E $ Total Amount Due $ PA YMENT INFORMATION Check # Purchase Order # PO Authorized by: Phone # I authorize NRPA to charge my VISA __ MC Account# Exp. Date Signature Required Date INDIVIDUAL MEMBERSHIP # MUST BE ON REGISTRATION FORM TO RECEIVE MEMBER RATE. IF YOU CANNOT LOCATE YOUR PLEASE CALL MEMBERSHIP SERVICES 1-800-626-6772 ]3331-335 I Return to: NRPA Congress Registration, 2775 South Quincy St., Suite 300, Arlington, VA 22206 Fax# (703) 671-6772 (For credit card and purchase order payments only) Registration Form Pre-Congress Institutes APRS Management Institute Aquatic Recreation Therapy Institute Commercial Sponsorhip Institute Playground Safety Inspector Certification Course Playground Safety Inspector Certification Exam Urban Strategies Institute Youth At Risk Programming Institute NRPA Member 25 (n) 200 (12) 70 (13) 175(i4) 75 (I5) 50 (i6) 50 07) Non -Member 5; 50 01) 5; $ 275 (J2) $ $125 (J3) $ $ 250 (J4) $. $125 (J5) $. $100 06) $ $1130 (J7) $ Sub-Total ,4 $ Special Focus Seminars (Thursday Only) #1 Here's the Crisis $ 45 (Fl) #2 Managing and Resolving Conflict $ 45 (F3) #3 Hitting the Mark $ 45 (F5) #4 Communicate, Mutate or Die $ 45 (FI) #5 Satisfaction is Winning $ 45 (F9) S75(F2) $75(~) S75(F6) $75(~) 5;75(F0) $ Sub-~tal B $ On-SHe Institutes 1st Choice On-Site# Thursday Only # Qty 2nd Choice On-Site# # Qty __ Sub-Total C S Spouse/Guest Tours 1st Choice Thursday AM Walking Tour/San Antonio Qty Thursday PM Walking Tour/San Antonio Qty Thursday Three Centuries Qty Friday Viticultural/Historical Texas Qty Friday Texas Legends Qty Saturday Shoppers Paradise Qty Sunday LBJ Ranch Qty 2nd Choice Qty x $12 (S1) Qty x $12 (S2) Qty x $40 (S3) Qty x $43 (S4) Qty x $18 (S5) Qty x $32 (S6) Qty x $38 (S7) Sub-Total Additional Tickets . Available to Registered Delegates Branch Meal Function - Check Choice Below ~ AFRS Reception (XF) ~ APRS Social (XA) CBM Luncheon (XC) Branch Function checked EMS Banquet Student Branch Luncheon NRPA Congress Social Exhibit Hall Reception LASLuncheon (XL) NAS Luncheon (XQ) NSPR Breakfast (XN) Qty x $30 S ~ Qty x $30 (EM) $ Qty x $20 (XB) $ Qty x $30 (XY) $ Qty x $20 (XO) $ Sub-Total E $ ~ NTRS Luncheon (XT) __ SPRE Banquet (XS) NRPA Congress Accessibility - To accommodate special needs call: Herb Manger, City of San Antonio Phone: (210) 821-3018 or FAX: (210) 821-3045 CITY COUNCIL LETTER Meeting of: September 11, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: 1~ Planning and Zoninq APPROVAL Use Permit, Old America BY: Tina Goodroad i~ BY: ITEM: Conditional NO: Case #9509-42, 4751 Central Avenue DATE: September 7, 1995 The Planning and Zoning Commission reviewed the request of the Old America Store management for a Conditional Use Permit to allow the use of an accessory structure consisting of a 30' x 45' tent on a temporary basis at 4751 Central Avenue for the operation of an outdoor sale between September 29, 1995 and October 1, 1995. Section 9.113(2) (a) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit for an accessory structure. Old America plans to set up the tent in the parking lot in front of their store which is located to the north of K-Mart. Adequate parking will be maintained during the sale as the parking lot is quite large. The Planning and Zoning Commission recommend approval of the Conditional Use Permit to allow use of the tent provided a $500 deposit is submitted to the License/Permit Clerk prior to the installation of the tent. RECOMMENDED MOTION: Move to approve the Conditional Use Permit to allow the use of a temporary accessory structure in the parking lot of 4751 Central Avenue from September 29, 1995 through October 1, 1995 provided a $500 deposit is submitted to the License/Permit Clerk prior to installation of the tent to ensure its removal by October 2, 1995. COUNCIL ACTION: ccag995.no4 Application For% Rezoning Variance Privacy ~ence Conditional Use Per. it ~-- Subdivision Approval ,, Site plan Approval Other Street Address of Subject Property, 2. Legal Description of Subject Property, Date Paid ~'~/-~-- Description of l~equest: &ddress~ Phone: lonin~: Applicable City Ordinance Number Present Zontn~ Present Use 7. Reason for Request: Section Proposed lonin~ Proposed Use Exhibits Submitted (laps, diagra~s, etc.) AcknovledKment and $iKnature~ The underIi~ned hereby represents upon all of the penalties of lev, fo~ the purpose of inducing ~he City of Columbia Rei~hts to take the action herein requested, that all statements herein are true and that all york herein nentioned rill be done in accordance vith ~he Ordinances of the City o£ Columbia Beights Date: Signature of Applica _ ' '' ~- ~" - k~ ~_.-. ~ ' Taken,y,_ /////// // CITY COUNCIL LETTER. Meeting of: September 11, 1995 AGEND~SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ Planning and Zoning APPROVAL ITEM: Variance, Interior Motives BY: Tina Goodroad ~ BY: NO: Case #9509 41, 1306 N.E. 44th Ave. DATE: September 7, 1995 ~ The Planning and Zoning Commission heard the request of Interior Motives, on behalf of Joel Hasenwinkel, for a two (2) foot side yard setback variance to allow the construction of a 10' x 24' attached garage on the west side of the house located at 1306 N.E. 44th Avenue. Section 9.108(4) c) of the Zoning Ordinance requires a minimum side yard width of five (5) feet. A site plan is included which shows the proposed 10' x 12' garage that will be placed three feet from the lot line. The reascn for the request is the poor elevation or drop-off on the side yard and rear yard which makes placement of the garage elsewhere on the lot difficult and still maintain access to the street. The Planning and Zoning Commission recommends approval of the variance request. RECOMMENDED MOTION: Move to approve the two (2) foot variance request due to the hardship of the exceptional topography of the lot. COUNCIL ACTION: ccag995.no3 CITY OF COLUHBIA HEIGHTS Applicetion For: Rezonins Variance Privacy Pence Conditional Use Per. it Subdivision Approval Site plan Approval Other 1. Street Address of Subject Property~ /~ 2. Legal Description of Subject Property~ Description of l~equest: Zoning: Applicable City Ordinance Number Present Zonin& Present Use Section Proposed ZoninK Proposed Use 7. Heason for Requests Exhibits Subnitted (naps, diasra~s, etc. icknovled~ment and $i~nature~ The undersisned hereby represents upon all of the penalties of lay, for the purpose of tnductns the City of Columbia Heishts to take the action herein requested, that all statements herein are true and that all york herein ~entioned rill be done in accordance vith the Ordinances of the City of Columbia Heishts and the lays of the State~,f Minuesota. Taken By CITY COUNCIL LETTER Meeting of: September 11, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: 6 Planninq and Zoning APPROVAL ITEM: Variance, City of Columbia Heights BY: Tina Goodroa BY: NO: Case #9508-32, 4653 Central Avenue DATE: September 7, 1995 The Planning and Zoning Commission reviewed the request of the City of Columbia Heights for a variance allowing the building dumpster to remain in its present location on the southeast corner of the lot abutting the alley easement without the required screening at 4653 Central Avenue. Section 7:5A.207(c) of the Housing Maintenance Ordinance pertaining to screening, states "Ail loading, service, utility, mechanical equipment and outdoor storage areas, including dumpsters and refuse containers for dwellings of three (3) or more units shall be screened from all public road and adjacent residential uses of property". This property was recently sold to ACCAP. The problem is that the space on this site and at the apartment building next door (950 N.E. 47th Avenue) is very limited. The only workable site for the dumpster is the southeast and southwest corners. Ail available area at the south end of these buildings is used as parking for their tenants. There are no alternative sites for the dumpsters. The enclosed survey shows this area and the dumpster locations. In addition, there are overhead power lines that require the garbage hauler to pull the dumpsters into the alley so that they can be lifted and emptied into the truck. If screening were installed around the dumpster, it would be impossible for the hauler to access the dumpster for trash removal. The Commissioners questioned if burying the lines was a possibility. According to Gordy Chapin of NSP, no underground electrical service is planned by the utility for the future in this area. The City could request that the power lines be placed underground but the costs for such an installation would be approximately $15,000 to $20,000 plus the additional cost to the individual properties to change the location of the electrical services and run them to wherever the power source would be located could be costly. He indicated that the underground installations would be very difficult in that area and problematic due to the close proximity of the existing building. He stated that even the relocation of the existing power poles would be a problem for lack of adequate land area. He informed this office that the power lines should not be a problem for the garbage hauler as there is adequate clearance. It is the cable and telephone lines that are lower and the possible cause of any problem for the garbage hauler. The Planning and Zoning Commission unanimously recommended approval of the variance. RECOMMENDED MOTION: Move to approve the variance to allow the dumpster at 4653 Central Avenue to remain in its present location, unscreened as no other location on the lot is available. COUNCIL ACTION: ccag995.no5 CITY OF COLUMBIA HEIGHTS ~plication For: Rezoning Variance ~- Privacy Pence Conditional Use Permit Subdivision Approval .... Site Plan Approval Other -- ~ee,~ Date Paid Receipt No: / 2. Legal Description of Subject Property, Applicant~ Name: Address: Phone: City of Columbia Heights 782-2817 Owner; Name: Address; Description of Request: variance allowing building dumpster to remain in present location without screening as required in Ordinance 1381 (5A Sec 7 5A.207 1 ~ ) due to the hardsh_.~_p of there not being an alternate site available Zoning: Applicable City Ordinance Number5A Sec 7 5A.20.7 1 ~') Section Ord 1281 Present Zoning RB Proposed Zoning, Present Use Multiple Buildinc Proposed Use Reason for Request, No alternate site oq prgpertv 9.104 (3} (a) nonconfi~m4ng uses and structures Exhibits Submitted (maps. diagrams, etc.). Surve~ AcknovledKment and $i2nature, The undersigned hereby represents upon all of the the penalties of lay, for the pu[pose of inducing the City of Columbia Heights to take action herein requested, that all statements herein are true and that all york herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of Minnesota. · Take CITY OF COLUMBIA HEIGHTS DATE: TO: FROM: RE: JULY 13, 1995 LOWELL DEMARS, FIRE DEPT INSPECTIONS EVELYN NYGAARD, BLDG INSP. TINA GOODROAD, ZONING COORD. JEAN KUEHN, SPEC. PROJECT COORD. SCREENING OF DUMPSTER AT 4653 CENTRAL The apartment building on this property has a dumpster located on the southeast comer of the lot, which abuts the alley easement. According to current city ordinance, this dumpster must be screened. The current owner (Rust) is selhng the property at the end of July (to ACCAP) and must know if the screening requirement will be enforced or a variance granted so that the inspection and sale can be finalized. Clearly, there is a problem. The dumpster sits next to the alley which divides the apartment building from the strip mall, a differing land use, which requires screening. However, the adjoining parking lots for both 4653 Central and 954-47 are very limited and this location is the only workable site for the dumpsters. In addition, overhead power lines requires that the hauler pull the dumpsters into the alley, so that they can then be lifted and emptied into the truck. If screening is put around the dumpster, it would make it impossible for the driver to access the dumpster for trash removal. Can a variance be granted, exempting this property from the screening ordinance? If the variance cannot be granted, how can the dumpster be screened so that it both meets the ordinance requirements and can be realistically serviced by the trash company? Please let me know as soon as possible, what your recommendations are regarding this property. · ' - --~RV :'-?~-'" ~-- ~.fOL~~-~--. -~-~ '~' :'"' ' ' CERTIFICATE OF SURVEY ~or MIlL IMAN BROS. ,F DESCRIPTION: The West 100.33 feet of Lots 27, 28, 29 one 30, Block 3, Sheffiel Second Subdivision, except the West 17 fee taken for highway purposes. Sca I e :1"=30 We hereby certify thai this is a true a~d correct representation of a survey of the boundaries of the land above descri ed and of the location of all building~ if any, thereon, and all visible encroachments, if any, from or on said land. Dated this~dav of July lie No 5564 Book No 1444-15 .., 1958. EGAN, FIELD & NOWAK .~. S u r v e y o r s.s._. b y *-, ,- ~.. MiCROFiLMED___~ ~ 2 ~. ' _ _ ?/~.0 ~ ~ [ We hereby certi.~_fhaf this ~ a true and correct plat of a survey ~ ~ZS, Z~ s 2n~bdivision, including Lots ~ 2, ~, 4,427~ 28~ 2g end ~0~ Block ~ Shaftield* vacated alley adjoining, end except the West [7 feet of Lots~ 28, 29 end ~0 taken for highway purposes. AS surveyed by us this 20th day of Jenuery~ ~U~[YO~ 1443-68 PLANNING AND ZONING~'~pMMISSlON REGULAR MEETING - MI~ES AUGUST 7, 1995 PAGE 2 Public Hearing Variance Case//9508-32 City of Columbia Heights 4653 Central Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of the City of Columbia Heights for a variance to allow the building dumpster at 4653 Central Avenue to remain in its present location on the southeast corner of the lot abutting the alley easement. She explained that the placement of the dumpster at this property has become a problem within the last month because the owner, Norma Rust, is selling the property to the Anoka County Community Action Program (ACCAP) the end of July. ACCAP's purcha.~e agreement with Mrs. Rust requires all code violations be brought into conformance before they will complete the purchase. Lowell DeMars, of the Fire Department, has noted the screening of the dumpster as a requirement to meet all Housing Maintenance Code requirements. The problem is that the space on this site and at the apartment building next door at 950 N.E. 47th Avenue is very limited. The only workable site for the placement of the dumpster is the southeast corner of the lot. All available area at the south end of the building is used as parking for the tenants. She stated that there are no alternative sites for the dumpsters. In addition, she stated that there are overhead power lines that require the garbage hauler to pull the dumpsters into the alley with the truck so that they can be lifted and emptied into the truck. If screening were installed around the dumpster, it would be impossible for the hauler to access the dumpster for trash removal. Ms. Goodroad stated that City Staff implemented this process so that the dumpster could remain in its present location. When the building is sold, ACCAP will be remodeling extensively and using the building as a board and lodge facility. Commissioner Paulson inquired of Staff as to the cost to bury power lines. He felt that the City has made good progress with the citizenry in reaching compliance on the Housing Maintenance Ordinance requirements and indicated some reluctance in granting any variances on the requirements. He questioned whether the present location of the dumpsters would be the optimum location. Commissioner Szurek indicated that the screening of dumpsters was one of the items that was specifically addressed as a necessity when the Housing Maintenance Ordinance was drafted. She would be reluctant to "set a precedent" in granting a variance for this item. Ms. Goodroad stated that in some situations, especially where the property existed prior to the current ordinance requirements being adopted, it is difficult to comply when there is not tangible or workable solution. Council Representative Peterson questioned the process taken by the garbage hauler for the trash removal from these sites. Norma Rust, owner of 4653 Central Avenue, described the lengthy process taken in order to dump the dumpster. She also explained that she purchased the building with these problems as well as PLANNING AND ZONING~MMISSION REGULAR MEETING AUGUST 7, 1995 PAGE 3 insufficient parking. She stated that there are eight parking spaces for twelve apartments. She also stated that the sale of the property is being delayed due to funding for ACCAP's purchase. Jim Hoeft, City Attorney, stated that when the building was built, there were no dumpsters, only individual small garbage cans and the required area with screening was not in existance. He felt that this is a unique situation and there certainly would be hardships connected with the property in order to approve the variance. He suggested that the case could be tabled to allow Staff the opportunity to research the possibility and cost to have the power lines buried in this area or an alternative of relocating the power lines. Because this involves other properties, he stated that the burying of the power lines could be a problem. Motion by Peterson, seconded by Paulson, to table the variance request to the September 5, 1995 meeting to allow Staff time to research the possibility of relocating or burying the electric services for the area. Roll Call: All Ayes. C. Public Hearing Variance Case//9508-33 City of Columbia Heights 950 N.E. 47th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of City Staff for a variance to allow the building dumpster at 950 N.E. 47th Avenue to remain in its present location on the southwest corner of the lot abutting the alley easement without the required screening. She stated that this request is similar to that of the previous case and that this dumpster sits next to the dumpster at 4653 Central Avenue. However, this property is not for sale but still has limited space on the site in which to provide the necessary parking and the dumpster location. The same situation exists with the garbage hauler, therefore, staff included this address in the request. Ms. Goodroad explained that most of the available land at the the rear of the building is utilized for tenant parking and that the southwest corner of the lot would be the most feasible for the location of the dumpster. Motion by Peterson, seconded by Paulson, to table the variance until the September 5, 1995 meeting to allow Staff time to research the relocation or burying of the power lines. Roll Call: All Ayes. Public Hearing Variance Case//9508-34 Cheryl Krebs 4259 N.E. 7th Street Columbia Heights, Mn. CITY COUNCIL LETTER Meeting of: September 11, 1995 AGEND~SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ Planning and Zoning APPROVAL ITEM: Variance, City of Columbia Heights BY: Tina Goodroad BY: ' NO: Case #9508-33, 950 N.E. 47th Avenue DATE: September 8, 1995 The Planning and Zoning Commission reviewed the request the City of Columbia Heights for a variance allowing the building dumpster for 950 N.E. 47th Avenue to remain in its present location on the southwest corner of the lot abutting the alley easement without the required screening. This request is the same as the request for 4653 Central Avenue and is included because the dumpster at this apartment building sits next to the dumpster at 4653 Central Avenue. The survey shows the location of both dumpsters and the limited space both properties have. This property is not for sale, however, the same access situation exists with the garbage hauler. Thus, Staff included this property in the request. Most of the available land at the rear of the building is utilized for parking for the tenants. The Planning and Zoning Commission unanimously recommended approval of the variance request. RECOMMENDED MOTION: Move to approve the variance to allow the dumpster at 950 N.E. 47th Avenue to remain in its present location, unscreened, as no other location on the lot is available. COUNCIL ACTION: ccag995.no6 CITY OF COLU14BIA HEIGHTS Rezoning Variance Privacy Pence Conditional Use Permit Subdivision Approval Site plan Approval Other 1. Street Address of Subject Propertys 2. Legal Description o£ Subject Property: Pees ---- Date Paid Receipt No: ~ Applicant: Address: Phon.: Ovner: Phone, Zonin2: Applicable City Ordinance Number Present Zoning J _ i / J Section Proposed Zon/ng Proposed Use Exhibits Submitted (naps, diasrus, etc.)~ Acknowledgment and $i~nature~ The undersisned hereby represents upon all of the penalties of lay, for the purpose of /nduc/ng the City of Columbia Heiihts to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done ~n accordance with the Ordinances .of the City of Columbia Heights and the laws of the State of Hinnesota. ~~f~~ Signature of Appltcant:~'~ff~.. _ ~' Date:_ · Taken By ~ BR[] F ]1] I,IANC I Al... ,SY,STE]M 09/07/95 :1. 6: ?.::]-: ~?.0 10:1. G E: N I:::I:L'A L.. ?.01 I"IF~,'A ..,l:.lqTl~,l--I... [:]F'I::I:[]E: PUl'ID ?.03 PARI<V]:E:W V]:I...I...A t'tORTH 2..1.~3 F'ARKV:I:E:W VILLA S(]I.]TH '"'"': t I::. L. I::. .,' .1 ..... I. [:)N ~:.~: .... 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IBRAF,'Y AF:'ACHE GF,'OUF' OF MINI,ISOT'A A F;,'A,*'IA R I< A.'.':':;F'E:I,I M I I...L..S, I I,tC, At Ji;, I 0 E'D I T I OI,IS BA F..'E]:;,' ~: TAYI_OF;,' i.~Al,','li,:l:;t & 'T'AYI...OF-t E:I,II'EF;tTA ]'1'-I BAt,IYI;]I,I I')AT'A ,SYS'i"I~I'"iS BAF,'FIA GUZY & STF::F'F:'E't,I LTD iT','A U El:;: BLI]'I.. T ~}:~ :1' F'I:" ' S :, I I,IC., B]'TtlH:I:NOL!S F~O(:;Db/AYS :, I :r:OJ~I::MF'H I NC/THE] C ~-':',i:;.'L. S 0 h!/Iii. S 1' (:-l';'l.l'i R,(:'~L. CH ]' I...DRE:N ' S BOO 1','. COUI',IC I I... i21 I1';: :1. S1' I Afl ,c..;C' I IEI'.tCti: HON I 'T'O C I TY C; :r T ¥' W I I)E I.. OC KS!"'~ I -I"H I big f:I..E:VE:I...AhtD [.'01'TON F:'F;'C)DUC'T COl. t tHB:I'A HL:::] GHTS L'.':OFIIqE:F.,'S (.';(:)hid I T :1: OI,,tI.:.:D WA'H.E E:OI"IF't l'i li!'l:;,' C I 'T'¥ [;OHI::'Lrl' EF: C. 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',': ,, -~' 3 .,, 17' 1 ,, 5480 '; ":: '"0"", · .. '--~o.., / .16,6: .... 2':';;' · .. '~ ........ ~ 2(iF3 "::' , ,-,E ...... 5'::,., ,. 2e.:, · 5,':~(~ :1 ¢."~ 24-0 ':~'"" 54811 -" "" F"~'" ~:;,:'.,t ,", ~ ", 4 !=, 1 ,.;'4c:, J 3 5.q I ,, 0 54:::)' :1. 4 .... 4': 5':-':i .8 .I. ,. .168 ,, C'C' .: ,.1 ~ :1.6 80c, ,, 00 548:17 :1. 33 ,, 62 ,. 4(',.J ':: 516.19 548,'..? 0 ;'.-:() ,, ?. 4 , ,4 o,:..L .~' :1,5 ,, 1 .. ' ..... : .::. 1 :, 2c"~ 1. ,, 49 I:'l ~:'~ "'" :: ,. ,. 4. :,.,.: ,. 206 '=, "' ,o-"M ,=,,rt,- 54827 .1. 8,16 ::~4,..~,.:.~ .1. :~ 214. ,, 10 54829 876 ,, 5C, 54830 70 ,, 00 ,. 48,:, .1. 21 ~:~ ,'~ ,':.I'''-'~ ., ,- ,-,~.. ,:**:. .1 15;' ,..L 548'.':';3 9' 1.74 54-~. 34 9',5 ,, 30 ..... .~ o._:, ,., 80., ',"',':) ,,-~o ",6.. :1., 162 ,, ..:,'"""'/ 548,':;'? :1 ..-56., 12'." 5 el. 8 :.58 .'.541 ,, 6 54,~!~:t'.~9 7O ,. O0 5,:l 840 29 r.:'?., () 0 ..... :! 6 ,..~ .I. ;::' ::-:' 3., 5 BRC F'INAb!CIAL. SYSTliEM O':i,:'/' C, 7 / 9 5 16: 2 C h,..-.-:, c k; I--I i s t c, r y 9.-..:1.:1...-.95 COUI'-iC]:I... I...:1:"'o b, LJ~ ~'?..-.I-, CHF:']C: K ~" ' ~''" BAN I< CHIZC'I< I I'--tG AC(LtOUIq'/" J I NDF;,'A/PAT R I C I A K AL L. E]S"f'AI)/G A!::.'.Y I<ENI"HE]DY ,~; GRAVEIq KIPP BF;..'O'T'HE]RS INC I<Uli!]THI!ER DIST. I/jO. KUSSHAUL. EL.E]CTRON]][::S COM I... ]]S'H!EN I NG 1... I DI'2ARY I NC MCC BE]"IAVIOF;,'AL. CAF::E] M:I:I'.INESOTA NAHRO M:t:NFIESC.iTA .SHAKESP'::i:AF.'E CO I;IN CC)MM F:'AG:IENG NAWF;t(.)C K 1:/'BRI. JCI~.-. I'.IOFtTHWAY LANDSCAF:':[I'qG ,~. OWIEIqS SE:RV:I:CES COF;:F:' F:'IOIqE:E:R R.T.M 8: W!-IIEEL. CO. SHATTI. JC N/DAN E;:I:MOhl & SCHLJSTEF..' S l.':)F' ]" W A R E-. T A ]: L. (.3 R S .C;CIUTHAH BUSINE,C:i;S COi'";M :i!;T C R 01 X D F":S ]: G N S S'/"REICI-'IE:Ft GL!N 'S INC/DON 54842 ~,4. c~4~.~ 54844 ,.,4 L-, 4 ~.~ 54846 54847 54848 54849 54850 54.85]. 54852 ,. ,4 ~:, ,.,4 54856 ~ Z '~ u- '7 .... ~., :, ...~ :y ..... ~ o 6 (., 5486 t ..,4 ~.:,~:. 54863 54864 54865 54867 ~.,4~:,6 z 54870 5487:L ~ 4o 7,:. ...... ~ ,.:, 7 ..~ ~ '-.~ o .74 54876 5487'7 5487~g ...,48 / · 548~C' % '-~F~':' 548:~34 54 ~ 87 C]:'¥'Y OF: CCJI_L.,MB.T..~ I-'{l!i:]:(.:il"lTS Gl... ~-',4,",{:;'--Vr",,a..50 F- A,..:. ~:. 4 A M ::: I. N'¥' 70.00 14. ,. 33 95.9 <) 6,968 ,, 92 47.24 ¢.:,,...~ ~ , .L O. ,, ,~1. · 10.1. ~ ' ]., 4 :L 2 ,, 00 49 ,, 94 497 ,, 61 :{.. o 0 £~ c:,-:, 8 t .-:; ,,~, .... :, 2,1 c:,::::, ,--, ,:: '7 (> 7 ,, 4-<> 166 ,, 70 42. ,, ?. 4 -79 ,, 4.3 46 ,, :1.0 630 ,, 38 67 ,, <) 0 5.1. 0.0<> 940 ,, <> 0 250 ,, 00 <T,' ";' -' ' 25 ,~:. <> C, 2':'.' 1 '= ..... 29 .1. t:'.: o 0<::, 7C, ,, C, 0 ,-5,953.46 '70 ,, (>0 6 :ir <). <) 6 46 ,, 10 ~. C.:~ ...:~ ..... 469 ,, 6.1. 83.62 267 ,, 9<> 2'50 ,, (>0 .1..,, 005.84 749 ,, :,'6 1 C, 1 ,, '..]; 4 800 ,, 00 BRC FINANCIAl... .SYS'1E]'I C'9/07/9 % 16: 2 CI'FY OF' COI...L.IMBIA HEIGHTS GL 54()R-V©4,30 F'AGE .'_"i CHECK NUMBER AMOUNT BANK CHECK:I:iqG ACC:OUNT SUBLJRBAI'~I FtUBBEI:~.: STAMF' SUBURBAN TAXI CORF'ORATIO TEl.. E:F'HONE: AI',ISWEI:~ING CE:hIT TOWI,.I &COI. JI~I'IIRY OF:'I:ICIS CL TOXAt...EI:~FF, INC. '¥RUGRIEIEN CHIEMI...~WI.-J U S P[]f::;TMASTE:F~ IJ S WEST CI~'I...I...ULAR LI "L; WE:ST COMMLJNI CATILJ U,-I.I.I" (.)l*r~.::~ UIqI_:I:MI'fED IIqC t..IFII] E'O WAY UI'.II VEI;:S I'fY M I CROF I LIqS SU UI::'BE:AR, !I"IC VALUE L. IIqE: I:'1 ~BL ]:SI"IING VOSS I... :1' GFI]' I I"IG l.di:~:S T WE'I_D 54889 18.64 54890 3,245.00 54 E:91 89 ,, 25 .... 4 o .~ ~ 2,955 ,, 38 54893 3~ 1.60 54894 36 ,, 21 54895 32.00 54896 5 ,, 41 54897 3d:,2 ,, 28 54898 4 ,, 74 54899 42 ,, 60 54900 I, 796 ,, O0 54901 28.66 ~,4 ~0~: ........... 54903 78 ,. 25 54 ?04 90 ,, 08 54905 164 ,, 00 t54906 418 ,, 36 54907 24 ,, OS" CITY COUNCIL SEPTEMBER 11, 1995 ~Signed ~aiver Accompanied Application APPROVED BY BUILDING INSPECTOR II II 1995 LICENSE AGENDA CO~TRACTORS LICENSED AT G.L. Contracting Opus Corporation D. Ritter Excv. & Plmb. 4300 Willow Dr. P.O. Box 150, Mpls. 7120 Vernon St. FEES $ 40.00 40.00 40.00 POLICE DEPT. OFF SALE BEER *Thao Yang d/b/a Best Mkt. 4901 University Ave. $ 37.50 SAFETY & HEALTH CIGARETTES Thao Yang/Best Market 4901 University Ave. counter 20.00 SAFETY & HEALHT, FIRE, BUILDING FRESH FOOD SALES *Best Market 4901 University Ave. 25.00 SAFETY & HEALTH FIRE, BUILDING GROCERY SALES *Best Market 4901Uni'versi'ty Ave. 50.00 SAFETY AND HEAL~i~ FIRE, BUILDING ANOKA COUNTY HEALTH RESTAURANT The Masters Blend Jerry McCleskey 9]8 N.E. 40th Avenue 25.00 POLICE, FIRE, BUILDING,ZONING SECONDHA~ID SALES *David L. Carr d/b/a Salvation Army 3929 Central Avenue 50.00 POLICE DENT. II II TAXICAB DRIVERS *Timothy Ivan Hawes 3844 Liberty Lane, Lexington *Allen Robert Lublin 12720 - 82nd Pl. N. ****POLICE DEPT. RECOMMENDED DENIAL***** 20.00 20.00 LICENSE APPLICATIONS application August 28, 1995 ' A1 len Robert Prol~rt¥ I .I). Occu1~nc¥ I or I~n~41 Lubl in 2)a:e of Birth : time Address: YelgM: 9/25/43 Hazel 190 Color of H~tr: 12720 - 82nd Place N. 420-9569 #c~T41~p~e #o. i Yellow Taxi ?4xupanyAddress: C~rqany Officials: 1. (if 14ore, Attach ~ls:) 2. Drivers LIr,~-- No.: , City Maple Grove Scclll S4~urlty No.: Company Telephc~e No. City Color of Eyll: L-14~-0~-7~,~,-7~11 054-34-4879 sal t/pepper~ Zip~ '~rl~ of License ~plled For: &~dress of License Location: drive a taxicab #19-S within the City I~C~UIP~D I#SP£1,'?OK($): POLICE DEPARTMENT: Y IF NEW, ZONING ADMINISTRATOR: Ma3or Joseph Sturdcx ant Councilmembers Donald G. Jolly Brucc G. Nax~rocki Garx L. Peterson Robert W. Ruettimalm Cit3 Manager WHEREAS: Patrick Hcntge~ CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 RECOGNITION PROCLAMATION THIS PROCLAMATION WAS PRESENTED TO JAN FILER ON SEPTEMBER 9TH AT THE HABITAT FOR HUMANITY GROUNDBREAKING BY MAYOR STURDEVANT. / Residents of the City of Columbia Heights have long been the beneficiaries of successful ventures promoted and organized by citizens and other interested parties; and WHEREAS: A recent example of a most successful project benefitting the entire community was spearheaded, sponsored and supported by the Columbia Heights Block Builders; and WHEREAS: This remarkable organization sought the counsel and expertise of people to guide it; focused on a goal; and sustained interest in reaching that goal; and WHEREAS; One of the key participants in the Block Builders efforts in an advisory capacity is Jan Filer; and WHEREAS: Jan Filer willingly assisted in this project with her vast experience in real estate, her boundless energy and her contagious enthusiasm. NOW, THEREFORE, I, Joseph Sturdevant, Mayor of the City of Columbia Heights, do hereby recognize Jan Filer for her admirable record regarding the Columbia Heights Block Builders organization and its worthwhile efforts. Mayor Joseph Sturdevant September 9, 1995 "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER Meeting of: September 11, 1995 AGENDA SECTION: PUBLIC HEARING ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER'S APPROV~ ~, · LINDA L. MAGEE I J Y' ~ ' ITEM: SECOND READING OF ORDINANCE. NO 1307, BY: ~Y~. ~--. ORDINANCE PERTAINING TO CABLE DATE: 9-5-95 ~('~ At the June 26, 1995, Council Meeting, action was taken to concur with the City of Hilltop's decision to terminate the joint powers agreement between the City of Columbia Heights and Hilltop for the administration of the cable television franchise and staff was directed to take steps necessary to ensure appropriate dissolution of the joint administration of the franchise. As a result of this action, there is a need to revise the Cable Communications Commission Ordinance, primarily to eliminate references to Hilltop. Attached is an ordinance reflecting the proposed changes. This was reviewed at the Cable Commission meeting of August 17, 1995. The Cable Commission recommends adoption of the proposed changes. A first reading of the ordinance was held on August 28, 1995. RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1307, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No· 1307, being an ordinance pertaining to the Cable Communications Commission. COUNCIL ACTION: ORDINANCE NO. 1307 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 AND PERTAINING TO CABLE COMMUNICATIONS COMMISSION The City of Columbia Heights does ordain: Section 1: Section 3.315(1) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1): A Columbia Heights~ Cable Communications Commission is hereby established which shall consist of seven (7) members to be organized as follows: is hereby amended to read as follows: 3.315(1): A Columbia Heights Cable Communications Commission is hereby established which shall consist of seven (7) members to be organized as follows: Section 2: Section 3.315(1)(A) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1)(A):~..~e;v f~:~,.., members shall be appointed by the Columbia Heights City Council av, d-~ae (I) ~- ~n ~. ..... ;.,,~.~ ~.., ,~ u:..~ o.., ~ .....,. ,~, ~e ~.~;~ ~x members appointed by · e Columbia Heigh~ City Council shall be residen~ of Columbia Heigh~ ~d sh~l include one (1) Columbia Heigh~ Councilperson. A majority of Commission members sh~l constitute a quorum. is hereby amended to read as follows: 3.315(1)(A): Seven (7) members shall be appointed by the Columbia Heights City Council. The seven (7) members appointed by the Columbia Heights City Council shall be residents of Columbia Heights and shall include one (1) Columbia Heights Councilperson. A majority of Commission members shall constitute a quorum. Section 3: Section 3.315(1)B of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1)(B): Each member of the Commission shall serve for a term of two (2) years except that the Columbia Heights Councilperson shall serve at the pleasure of the Council. · -,~.~k~ .~ .... ;,*,,..4 ~..,, +ga t~.~l,,~k;.-, IJa;.-,ht,. t~;,.. ~"~.-.~.;1 ,-.h~ll ~.~,,~ ~ ~ t .... ;~ ,k~ I~ is hereby amended to read as follows: 3.315(1)B: Each member of the Commission shall serve for a term of two (2) years except that the Columbia Heights Councilperson shall serve at the pleasure of the Council. Section 4: Section 3.315(1)(C) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1)(C): The Celum~ia .... ~ ........ v Manager or a person designated by him sh~l be ~ ex- officio member of the Commission. *"~ um,.. ~;,., ~ ..... ;1 ....A;.~, *h,,* *h~ H;ll .... Pit,, is hereby amended to read as follows: 3.315(1)(C): The Assistant to the City Manager, or a person designated by him/..her shall be an ex-officio member of the Commission. Section 5: Section 3.315(1)(D) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1)(D): If a seat on the Commission becomes vacant before the term of said seat has expired, it shall be filled by appointment by the .... ~-,,~*,, £ .... 1 ............. is hereby amended to read as follows: 3.315(1)(D): If a seat on the Commission becomes vacant before the term of said seat has expired, it shall be filled by appointment by the City Council. Section 6: Section 3.315(2)(A) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(2)(A): Study, investigate and make written recommendations to the City Council on all Heights ....... v Cable Communications Franchise on its own matters pertaining to the Columbia ' /T_]:ll,~ initiative or as referred to the Commission by the Council or administrative service of the City. This shall include, but not be limited to, the following matters: (1) Additional services which could be fumished by the Cable Communications System. (2) (3) (4) service. (5) Operation and use of access channels. (6) Renewal or extension of the Franchise. (7) Channel allocation and programming. (8) Compliance of Grantee with terms and conditions of Franchise. (9) Possible sanctions against Grantee. is hereby amended to read as follows: Rate adjustments. Actions of Grantee which may be grounds for revocation of the Franchise. Grantee's performance regarding subscriber complaints and interruption of 3.315(2)(A): Study, investigate and make written recommendations to the City Council on all matters pertaining to the Columbia Heights Cable Communications Franchise on its own initiative or as referred to the Commission by the Council or administrative service of the City. This shall include, but not be limited to, the following matters: (1) Additional services which could be fumished by the Cable Communications System. (2) Rate adjustments. (3) Actions of Grantee which may be grounds for revocation of the Franchise. (4) Grantee's performance regarding subscriber complaints and interruption of service. Section 7: {5) (6) (7) (8) (9) Operation and use of access channels. Renewal or extension of the Franchise. Channel allocation and programming. Compliance of Grantee with terms and conditions of Franchise. Possible sanctions against Grantee. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: August 28, 1995 Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of.' 9/11/95 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER 8 NO. ORDINANCE NO. 1308 PERTAINING DATE: 9/5/95 DA · o 8. Although it is generally understood that property owners are to maintain the boulevard adjacent to their property, staff feels that expressly stating this within the City Code will assist in enforcing and maintaining a neat and clean urban environment. That attached indicated changes to Section 7: Screening and Landscaping of Chapter 5A: Housing Maintenance Code of the City Code, clarifies that it is the property owner's responsibility to maintain the boulevard in a healthy, safe and nuisance free condition. Additionally, language has been added to clarify the responsibility for maintenance and/or repair of private irrigation systems that may be within the boulevard. The f~t reading of this Ordinance was held on August 25, 1995. RECOMMENDED MOTION: Move to waive the second reading of the Ordinance amendments, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1308, an Ordinance amending Section 5A.207 (1) of the City Code. AW:jb Attachment COUNCIL ACTION: ORDINANCE NO. 1308 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, CHAPTER 5A OF THE HOUSING MAINTENANCE CODE, PERTAINING TO SCREENING AND LANDSCAPING The City of Columbia Heights does ordain: Section 1: Section 7 of Ordinance No.853, Chapter 5A of the Housing Maintenance Code of the City Code of 1977, which currently reads as follows, to wit: 5A.207(1): Section 7: Screening and Landscaping (1) No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for th: purpose of living, sleeping, eating or cooking therein which does not comply with the requirements of this 5A.207. (a) Definitions. For the purposes of this Section, the following terms shall have the meaning stated: (I) Fence. Any partition, structure, wall, or gate erected as a divider marker, barrier, or enclosure, and located along the boundary or within the required yard. (II) Landscape, Site amenities, including trees, shrubs, ground covers, flowers, fencing, berms, retaining walls, and other outdoor finishings. (III) Mechanical Equipment. Heating, ventilation, exhaust, air conditioning, and communication units integral to and located on top, beside, or adjacent to a building. (IV) Retaining Wall. A wall or structure constructed of stone, concrete, wood, or other materials, used to retain soil, as a slope transition, or edge of a planting area. (V) Screening. A barrier which blocks all views from public roads and differing land uses to off-street parking areas, loading areas, service and utility areas, and mechanical equipment. (b) Every yard of any premises on which a dwelling or dwelling unit is located shall have installed and maintained landscaping in accordance with the provisions of this section: (I) Sodding and Ground Cover. All exposed ground area surrounding the principle building and accessory buildings, which are not devoted to driveways, parking areas, sidewalks, or patios, shall be sodded or landscaped with shrubs, trees, gardens, or other ornamental landscape material. No landscaped area shall be used for the parking of vehicles or storage or display of materials, supplies or merchandise. (II) Slopes and Berms. Final grades with a slope ratio of greater than three (3) to one (c) (d) (e) (1) will not be permitted without special approved treatment such as special seed mixtures or reforestation, terracing, or retaining walls. Berming used to provide required screening of parking lots and other open areas shall not have slopes in excess of three (3) to one (1). (IH) Maintenance. 1) Any dead trees, shrubs, ground covers, 'and sodding shall be replaced i, accordance with this code. (IV) Placement of Plant Materials. No landscaping shall be allowed within any drainage utility easements, road right-of-way, or immediately adjacent to any driveway or road intersection if such landscaping would interfere with a motorist's view of the street or roadway or with the use of the easement for its intended purpose. General Screening. All loading, service utility, mechanical equipment, and outdoor storage areas tbr dwelling of three (3) or more units shall be screened from all public roads and adjacent differing land uses. All parking lots for dwellings of three (3) or more units if the property on which the lot is located abuts a differing land use and is not separated from the differing land use by a public street, roadway or alley shall be screened from adjacent differing land uses. Screening shall consist of any combination of the earth mounds, walls, fences, shrubs, compact evergreen trees, or dense deciduous hedge six (6) feet in heights. Hedge materials must be at least three (3) feet in heights, and trees must be al least six (60 feet in height at planting. IThe heights and depth of the screening shall be consistent with the height and size of the area for which screening is required. When natural materials, such as trees or hedge,s are used to meet the screening requirements of this sub-section, density and species of planting sh',dl be such to achieve seventy-five percent (75%) opacity year round. Other Parking Lot Screening. All parking lots for dwellings of three (3) or more units which are not required to be screened pursuant to 5A.207(1)(c) must eider provide screening pursuant to 5A.207( 1 )(c) or provide a minimum of one deciduous tree for every forty-five feet (45') or portion thereof of parking lot perimeter planted adjacent to the nearest roadway abutting the property on which the parking lot is located. Variances under 5A.207 shall be enforced and administered in accordance with 5A.208(2). is hereby amended to read as follows: 5A.207(I) Section 7: Screening and Landscaping (1) No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purpose of living, sleeping, eating or cooking therein which does not comply with the requirements of this 5A.207. (a) Definitions. For the purposes of this Section, the following terms shall have the meaning stated: (b) (I) Fence. Any partition, structure, wall, or gate erected as a divider marker, barrier, or enclosure, and located along the boundary or within the required yard. (II) Landscape, Site amenities, including trees, shrubs, ground covers, flowers, fencing, berms, retaining walls, and other outdoor finishings. (III) Mechanical Equipment. Heating, ventilation, exhaust, air conditioning, and communication units integral to and located on top, beside, or adjacent to a building. (IV) Retaining Wall. A wall or structure constructed of stone, concrete, wood, or other materials, used to retain soil, as a slope transition, or edge of a planting area. (V) Screening. A barrier which blocks all views from public roads and differing land uses to off-street parking areas, loading areas, service and utility areas, and mechanical equipment. (VI) Boulevard. That portion of the street or alley right-of-way that is not paved. (VII) Private irrigation system. An underground system of pipes and appurtenances used for watering the lawn and other landscaping. Every yard of any premises on which a dwelling or dwelling unit is located shall have installed and maintained landscaping in accordance with the provisions of this section: (I) Sodding and Ground Cover. All exposed ground area surrounding the principle building and accessory buildings, which are not devoted to driveways, parking areas, sidewalks, or patios, shall be sodded or landscaped with shrubs, trees, gardens, or other ornamental landscape material. No landscaped area shall be used for the parking of vehicles or storage or display of materials, supplies or merchandise. (II) Slopes and Berms. Final grades with a slope ratio of greater than three (3) to one (1) will not be permitted without special approved treatment such as special seed mixtures or reforestation, terracing, or retaining walls. Berming used to provide required screening of parking lots and other open areas shall not have slopes in excess of three (3) to one (1). (III) Maintenance. 1) Any dead trees, shrubs, ground covers, and sodding shall be replaced in accordance with this code. 2) All landscaped areas (except those retaining walls installed by the City for street and alley improvements), including the adiacent boulevard, shall be maintained in a healthy, safe and nuisance free condition by the property owner. 3) The property owner shall be responsible for the maintenance and repair of any private irrigation systems installed in the boulevard. (d) (IV) Placement of Plant Materials. No landscaping shall be allowed within any drainage utility easements, road right-of-way, or immediately adjacent to any driveway or road intersection if such landscaping would interfere with a motorist's view of the street or roadway or with the use of the easement for its intended purpose. General Screening. All loading, service utility, mechanical equipment, and outdoor storage areas for dwelling of three (3) or more units shall be screened from all public roads and adjacent differing land uses. All parking lots for dwellings of three (3) or more units if the property on which the lot is located abuts a differing land use and is not separated from the differing land use by a public street, roadway or alley shall be screened from adjacent differing land uses. Screening shall consist of any combination of the earth mounds, walls, fences, shrubs, compact evergreen trees, or dense deciduous hedge six (6) feet in heights. Hedge materials must be at least three (3) feet in heights, and trees must be at least six (60 feet in height at planting. IThe heights and depth of the screening shall be consistent with the height and size of the area for which screening is required. When natural materials, such as trees or hedge,s are used to meet the screening requirements of this sub-section, density and species of planting shall be such to achieve seventy-five percent (75%) opacity year round. Other Parking Lot Screening. All parking lots for dwellings of three (3) or more units which are not required to be screened pursuant to 5A.207(1)(c) must either provide screening pursuant to 5A.207( 1 )(c) or provide a minimum of one deciduous tree for every forty-five feet (45') or portion thereof of parking lot perimeter planted adjacent to the nearest roadway abutting the property on which the parking lot is located. The property owner is responsible for maintenance and repair of any private irrigation systems installed in the boulevard. Variances under 5A.207 shall be enforced and administered in accordance with 5A.208(2). Section 2: This Ordinance shall be in full force and effect from and 'after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: August 28, 1995 Offered by: Seconded by: Roll Call: Jo-Anne Student, Council Secretary Mayor Joseph Sturdevant CITY COUNCIL LETTER Meeting of: 8/28/95 AGENDA SECTION: ITEMS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. RESOLUTI 0NS/0RD I NANCES PUBLIC WORKS ITEM: FIRST READING OF ORDINANCE NO. 1 308 BY: M. Winson BY: ' Although it is generally understood that property owners are to maintain the boulevard adjacent to their property, staff feels that expressly stating this within the City Code will assist in enforcing and maintaining a neat and clean urban environment. That attached indicated changes to Section 7: Screening and Landscaping of Chapter 5A: Housing Maintenance Code of the City Code, clarifies that it is the property owner's responsibility to maintain the boulevard in a healthy, safe and nuisance free condition. Additionally, language has been added to clarify the responsibility for maintenance and/or repair of private irrigation systems that may be within the boulevard. RECOMMENDED MOTION: Move to waive the reading of the Ordinance amendments, there being ample copies available to the public. RECOMMENDED MOTION: Move to establish September 11, 1995, at approximately 7:00 P.M. as the Second Reading of Ordinance No. 1 308 , an Ordinance amending Section 5A.207 (1) of the City Code. MAW:jb 95-509 Attachment COUNCIL ACTION: CITY COUNCIL LETTER Meetin¢ of : SEPTEMBER 11. 1995 AGENDA SECTION: PUBLIC HEARING ORIGINATING DEPT.: CITY MANAGER NO: ~ ASSESSING APPROVAL, ITEM: RESOLUTION ORDERING AND BY: JANE GLEASON. BY:~~ LEVYING AN IMPROVEMENT~. NO: ' ~"~ DATE: SEPT. 1, 1995 ALLEY MID-BLOCK LIGHT 677-27, 677-28 & 677-29 Attached is the backup information and resolutions ordering and levying an improvement for the following alley mid-block lights: 677-27 between 39th Avenue and 40th Avenue from Mill Street to Jefferson Street on the existing pole between 612 and 620 40th Avenue 677-28 between Quincy Street and Jackson Street from Jackson Street to 40th Avenue on the existing pole between 3952 and 3956 Jackson Street 677-29 between 39th Avenue and 40th Avenue from Jefferson Street to Quincy Street on the existing poles between 666 and 672 40th Avenue and between 696 and 700 40th Avenue RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 95- , being a Resolution Ordering and Levying one 100 watt high pressure sodium mid-block light located in the alley between 39th Avenue N.E. and 40th Avenue N.E. from Mill Street 'to Jefferson Street on the existing pole between 612 and 620 40th Avenue N.E. known as PIR 677-Area 27 - Project 9518. RECOMMENDED MOTION: Move to adopt Resolution 95- , being a Resolution Ordering and Levying one 100 watt high pressure sodium mid-block light located in the alley between Quincy Street and Jackson Street from Jackson Street to 40th Avenue N.E. on the existing pole between 3952 and 3956 Jackson Street known as PIR 677-Area 28 - Project 9519. RECOMMENDED MOTION: Move to adopt Resolution 95- , being a Resolution Ordering and Levying two 100 watt high pressure sodium mid-block lights located in the alley between 39th Avenue N.E. and 40th Avenue N.E. from Jefferson Street to Quincy Street on the existing pole between 666 and 672 40th Avenue N.E. and between 696 and 700 40th Avenue N.E. known as PIR 677- Area 29 - Project 9520. COUNCIL ACTION: RESOLUTION N0. 95- Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block alley light numbered 677-Area 27 - Project #9518. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the 11th day of September, 1995, in the City Council Chambers, 590 40th Avenue N.E., Columbia Heights Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. Section 2. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677- Area 27 - Project 9518 for mid-block alley lighting. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Northern States Power. Section 3. That the annual installment shall be paid in full without interest on or before September 15, 1996 (covering electric from date of placement through 1996), and in annual installments thereafter, as long as the mid- block light is in place. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677-Area 27 for mid-block alley lighting. Section 5. This resolution shall take effect immediately upon its passage. Passed this 11th day of September, 1995. Offered by: Seconded by: Roll Call:. Secretary to the Council Joseph Sturdevant, Mayor RESOLUTION NO. 95 - Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block alley light numbered 677-Area 28 - Project #9519. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the 11th day of September, 1995, in the City Council Chambers, 590 - 40th Avenue N.E., Columbia Heights Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677- Area 28 - Project 9519 for mid-block alley lighting. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Northern States Power. Section 3. That the annual installment shall be paid in full without interest on or before September 15, 1996 (covering electric from date of placement through 1996), and in annual installments thereafter, as long as the mid- block light is in place. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4. Section 5. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677-Area 28 for mid-block alley lighting. This resolution shall take effect immediately upon its passage. Passed this 11th day of September, 1995. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Secretary to the Council RESOLUT ] ON I~. 95 - Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block alley light numbered 677-Area 29 Project #9520. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the 11th day of September, 1995, in the City Council Chambers, 590 - 40th Avenue N.E., Columbia Heights Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677- Area 29 - Project 9520 for mid-block alley lighting. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Northern States Power. Section 3. That the annual installment shall be paid in full without interest on or before September 15, 1996 (covering electric from date of placement through 1996), and in annual installments thereafter, as long as the mid- block light is in place. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677-Area 29 for mid-block alley lighting. Section 5. This resolution shall take effect immediately upon its passage. Passed this 11th day of September, 1995. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Secretary to the Council CITY OF COLUMBIA HEIGHTS NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council has determined that the following Public Hearing be held on Monday, September 1 l, 1995, at 7:00 P.M. in the City Council Chamber, 590 40th Avenue N.E. to consider the following: P.I.R. #677-27 - PROJECT #9518 The installation of one (1) 100 watt high pressure sodium street light in the alley between 39th Avenue N.E. and 40th Avenue N.E. from Mill Street to Jefferson Street on the existing pole between 612 and 620 40th Avenue N.E. P.I.R. #677-28 - PROJECT 09519 The installation of one (1) 100 watt high pressure sodium street light in the alley between Quincy Street and Jackson Street from Jackson Street to 40th Avenue N.E. on the existing pole between 3952 and 3956 Jackson Street. P.I.R. #677-29 - PROJECT #9520 The installation of two (2) 100 watt high pressure sodium street lights in the alley between 39th Avenue N.E. and 40th Avenue N.E. from Jefferson Street to Quincy Street on the existing poles between 666 and 672 40th Avenue N.E. and between 696 and 700 40th Avenue N.E. Notice is hereby given that all persons having an interest therein will be given an opportunity to be heard, and such information pertaining to the said installation may also be considered at that time. Notice is hereby given that this Public Hearing will also include the adoption of the assessment rolls #677-27, #67% 28 and #677-29, for the area of mid-block alley lighting. The proposed assessment is presently on file for public inspection at the City Manager's Office. Notices are being mailed to all affected property owners. The cost as billed by Northern States Power will be billed each year. Written or oral objections will be considered at the meeting. An owner may appeal an assessment to District Court pursuant to Section 429.081 by serving notice of appeal on the Mayor or Clerk of Columbia Heights within 30 days after the adoption of the assessment and filing such notice with the District Court within 10 days after service upon the Mayor or Clerk. This assessment may be paid in full without interest on or before the 15th day of September of each year. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, extension 209, or TDD 782-2806 (for deaf only) to make arrangements. CITY OF COLUMBIA HEIGHTS Published in Focus 8/22/95 and 8/29/95 PATRICK HENTGES CITY MANAGER P.I.R. 677-27 COLUMBIA HEIGHTS PROJECT 9518 PROPOSED ALLEY LIGHTING 39TH AVENUE N..E. TO 40TH AVENUE N.E. MILL STREET TO JEFFERSON STREET CITY POLICY GENERAL LIGHTING PROGRAM Provide street lighting at each intersection, dead end or cul-de-sac, and at least every 400 feet on unintersected street segments. LIGHTING IN ADDITION TO GENERAL LIGHTING PROGRAM Permit property owners requesting additional lighting to set up a mid-block or alley lighting program. This consists of adding street or alley lights, generally to existing poles, and charging the cost as a property benefit. PROPOSAL INSTALL ONE (1) 100 WATT HIGH PRESSURE SODIUM (HPS) LIGHT BETWEEN 612 AND 620 40TH AVUENUE N.E. Current N.S.P. cost for one (1) 100 watt HPS light * $121.00 · Costs are subject to increses due to electric rate adjustments by Northern States Power Co. as approved by the Minnesota Utility Services Commission. YEARLY COST PER ASSESSABLE FOOT $121.00 484' Assessable Feet = $0.25 Per Foot ESTIMATED ANNUAL PARCEL COST BENEFITTED PARCEL ADDRESS FEET COST/FOOT CHARGE 604 40TH AVENUE 25 $0.25 $6.25 608 40TH AVENUE 40 $0.25 $10.00 612 40TH AVENUE 85 $0.25 $21.25 620 40TH AVENUE 42 $0.25 $10.50 624 40TH AVENUE 50 $0.25 $12.50 HUSET PARK 242 TOTAL 484 $0.25 $60.50 $121.00 ;~ 40TH AVENUE N,E, 5o ~9 ~o 27 ~? ' ALLEY UGHT ~ BENEFITTED PROPERTIES P.I.R. 677-28 COLUMBIA HEIGHTS PROJECT 9519 ALLEY LIGHTING WITH ONE 100 WATT HIGH PRESSURE SODIUM STREET LIGHT QUINCY STREET TO JACKSON STREET JACKSON STREET TO 40TH AVENUE N.E. P.I.R. 677-28 COLUMBIA HEIGHTS PROJECT 9519 PROPOSED ALLEY LIGHTING QUINCY STREET TO JACKSON STREET JACKSON STREETTO 40TH AVENUE N.E. CITY POLICY GENERAL LIGHTING PROGRAM Provide street lighting at each intersection, dead end or cul-de-sac, and at least every 400 feet on unintersected street segments. UGHTING IN ADDITION TO GENERAL LIGHTING PROGRAM Permit property owners requesting additional lighting to set up a mid-block or alley lighting program. This consists of adding street or alley lights, generally to existing poles, and charging the cost as a property benefit. PROPOSAL INSTALL ONE (1) 100 WATT HIGH PRESSURE SODIUM (HPS) LIGHT BETWEEN 3952 AND 3956 JACKSON STREET Current N.S.P. cost for one (1) 100 watt HPS light * $126.00 * Costs are subject to increses due to electric rate adjustments by Northern States Power Co. as approved by the Minnesota Utility Services Commission. YEARLY COST PER ASSESSABLE FOOT $126.00 600 Assessable Feet = $0.21 Per Foot 3939 3943 3953 3957 3959 3967 ESTIMATED ANNUAL PARCEL COST ADDRESS QUINCY STREET QUINCY STREET QUINCY STREET BENEFITTED PARCEL FEET COST/FOOT CHARGE 3O $0.21 $6.30 40 $0.21 $8.40 80 $0.21 $16.80 QUINCY STREET QUINCY STREET QUINCY STREET 40 $0.21 $8.40 40 $0.21 $8.40 70 $0.21 $14.70 3938 3944 3948 3952 3956 3960 3968 JACKSON STREET JACKSON STREET JACKSON STREET JACKSON STREET JACKSON STREET JACKSON STREET JACKSON STREET 30 $0.21 $6.30 40 $0.21 $8.40 40 $0.21 $8.40 40 $0.21 $8.40 40 $0.21 $8.40 65 $0.21 $13.65 4.~5 $0.21 $9.45 TOTAL 600 $126.00 r,n >- n'" u.iw P.I.R. 677-29 COLUMBIA HEIGHTS PROJECT 9520 PROPOSED ALLEY LIGHTING 39TH AVENUE N.E. TO 40TH AVENUE N.E. JEFFERSON STREET TO QUINCY STREET - CITY POLICY GENERAL LIGHTING PROGRAM Provide street lighting at each intersection, dead end or cul-de-sac, and at least every 400 feet on unintersected street segments. LIGHTING IN ADDITION TO GENERAL LIGHTING PROGRAM Permit property owners requesting additional lighting to set up a mid-block or alley lighting program. This consists of adding street or alley lights, generally to existing poles, and charging the cost as a property benefit. PROPOSAL INSTALL TWO (2) 100 WA'Fr HIGH PRESSURE SODIUM (HPS) LIGHTS BETWEEN 666 AND 672 40TH AVENUE N.E. AND BETWEEN 696 AND 700 40TH AVENUE N.E. Current N.S.P. cost for two (2) 100 watt HPS lights * $252.00 * Costs are subject to increses due to electric rate adjustments by Northern States Power Co. as approved by the Minnesota Utility Services Commission. YEARLY COST PER ASSESSABLE FOOT $252.00, 1,200 Assessable Fe~ = $0.21 Per Foot ESTIMATED ANNUAL PARCEL COST ADDRESS BENEFI'CI'ED PARCEL FEET COST/FOOT CHARGE ONE LIGHT BETWEEN 666 AND 672 656 4O AVENUE 662 4O AVENUE 666 4O AVENUE 672 4O AVENUE 678 4O AVENUE 684 4O AVENUE 40THAVENUE N.E. 50 $0.21 $10.50 50 $0.21 $10.50 50 $0.21 $10.50 50 $0.21 $10.50 63 $0.21 $13.23 37 $0.21 $7.77 HUSET PARK TOTAL 300 $0.21 $63.00 6OO $126.00 ONE 684 40 AVENUE 688 40 AVENUE 692 40 AVENUE 696 40 AVENUE 700-02-04 40 AVENUE 710 4O AVENUE 716 40 AVENUE LIGHT BETWEEN 696 AND 700 40THAVENUE N.E. 5 $0.21 $1.05 45 $0.21 $9.45 50 $0.21 $10.50 50 $0.21 $10.50 75 $0.21 $15.75 25 $0.21 $5.25 50 $0.21 $10.50 HUSET PARK TOTAL 300 $0.21 $63.00 6OO $126.00 TOTAL FOR 2 HPS LIGHTS 1,200 $252.00 CITY COUNCIL LETI'ER Meeting of: September 11, 1995 AGENDA SECTION: PUB[_ ~ C HEAR I tqG$ ORIGINATING DEPARTMENT: CITY MANAGER 8 APPROVAL NO: Fire ITEM: Close Hearing, License Revocation BY: Lowell DeMars BY: NO: ~t D· DATE: Sept 5, 1995 , A'..(~..~ DATE: Previously, the City Council established a hearing date of September 11, 1995 for revocation or suspension of a rental license held by the following owners regarding their rental property: Michael J. Schaffer .......... 3717 Polk Street NE Lyle Miller ................ 3923 Lookout Place NE The property owner(s) have now complied with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License held by the above-named Property Owners Regarding their Rental Property in that the Property Owners have Complied with Provisions of the Housing Maintenance Code. 95-171 Attachment COUNCIL ACTION: I CITY COUNCIL LETTER Meeting of September 11, 1995 AGENDA SECTION: PUBL I C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER ~ Fire APPROVAL NO: ITEM: Closing Hearing/Adopt Resolution for BY: Lowell DeMars ~i~ BY: Revocation of Rental License NO: . Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against John L. Sundeen regarding rental property at 1155 Cheery Lane NE for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95- 55 , there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 95- 55 , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by John L. Sundeen Regarding Rental Property at 1155 Cheery Lane NE. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by John L. Sundeen Regarding Rental Property at 1155 Cheery Lane NE in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-172 COUNCIL ACTION: RESOLUTION 95- 55 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY John L. Sundeen (HEREAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 1155 Cheery Lane NE , COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1) (A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON Auqust 28 , 19 95, OF A PUBLIC HEARING TO BE HELD ON September 11 , 19 95. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on April 1, 1995, and on June 5, 1995, and on Auqust 28, 1995 , License Holder was mailed Relicensing Applications for the above-described real property. As of September 7, 1995 , License Holder, John L. Sundeen has failed to submit the Relicensing Application and fee. 2. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1) (d). CONCLUSIONS OF COUNCIL 1. That the building located at 1155 Cheery Lane NE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1o The rental license belonging to the License Holder described herein and identified by license number 20134 is hereby revoked/suspcndcd (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. Ail tenants shall remove themselves from the premises within 60 days from the first date of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19,, MOTIO~ BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT JOSEPH STURDEVANT CITY COUNCIL SECRETARY MAYOR CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: JOHN L. SUNrDEEN 1153 CHEERY LANE COLUMBIA HEIGHTS, MN. 55421 DATE: AUGUST 31, 1995 RE: 1153-55 CHEERY LANE ENCLOSED IS A RENTAL LICENSE APPLICATION. THIS APPLICATION AND FEE MUST BE RETURNED TO THIS OFFICE NO LATER THAN SPETEMBER 8, 1995, IN ORDER TO STOP THE REVOCATION PROCEEDINGS. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT $$$ MILL STREET NE COLUMBIA HEIGHTS~ MN. 55421 TELE: 782-2835 TENANT/OCCUPANT 1155 CHEERY LANE COLUMBIA HEIGHTS, MN. 55421 DATE: AU6UST 28, 1995 RE: 1155 CHEERY LANE NOTICE OF REN'I'AL LICENSE REVOCATION HEARING THIS HEARING DOES AFFECT YOU CITY OF COLUMBIA HEIGHTS FIRE DEPART/JI~.NT $$5 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 JOHN L. SUNDEEN 1153 CHEERY LANE COLUMBIA HEIGHTS, MN. 55421 Date: August 28, 1995 STATEMENT OF CAUSE AND NOTICE OF PUBLIC HI~ARING FOR SUSPENSION OR REVOCATION OF A LICENSE PLEASE BE ON NOTICE, that on the llth day of September, 1995, at 7:00 pm, or as soon thereafter as the matter can be heard, in the City of Columbia Heights, MN, the Columbia Heights City Council shall consider the revocation, suspension and/or other appropriate disposition of the license to operate a rental dwelling(s) of $OHN L. SUNDEEN LOCATED AT 1155 CHEERY LANE. STATEMENT OF CAUSE FAILURE TO SUBMIT RENTAL RE-LICENSE APPLICATION AND FEE Several notices have been sent to Mr. Sundeen requesting that he submit the relicensing application and fees to this office for his rental property located at 1155 Cheery Lane. The license for this property expired on May 1, 1995. As of this date, August 28, 1995, the above outlined violations have not been corrected. Pursuant to Section $A.408(3) of the Columbia Heights City Code, a violation of any provisions of Chapters $ or SA, or of state law, shall be prima facie showing of cause for revocation, suspension, or other such action restricting the privileges of a,licensee. PLEASE BE ON NOTICE that on the llth day of September, 1995, at 7:00 p.m., or as soon thereafter as may be heard, the City of Columbia Heights City Council shall hold a Public Hearing to address the issue of revocation of your rental license. At the Public Hearing you and your tenants or any other interested parties will be given an opportunity to give testimony and present evidence on the above set forth issues. Lowell G. DeMa rs Enforcement Officer cc: TENANTS ~;:66 ~ qom~l '009; ""od Sd  D ~ --, ~AILING ~ ~'~ ~CE BY MAIL Lowell DeMars , of the City of Col~ia Heights, County of ~oka, in ~e State of Min~~, ~eing first duly sworn, says that on the ~ th day of ~~ ~ , 1995, he served a copy of the Compliance Order and Notice of Hearing and Statement of Cause upon: Name and address: by mailing to him/her a copy thereof certified mail (return receipt requested), enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. /~ignature~of Affiant) Subscr~ed and sworn to before me this ~ th day of ~ /qq T. Notary Public C) CITY OF COLUMBIA HEIGHTS FIRE DEPAR~ $$$ MILL STREET NE COLUMBIA HEIGHTS, MN. $$421 TELF.,: 782-2835 TO: JOHN L. SUNDEEN 1 i.~ CHEERY LANE COLUMBIA HEIGHTS, MN. 55421 DATE: JUNE 5, 1995 RE: 1155 CHEERY LANE DEAR MR. SUNDEEN, THE RENTAL LICENSE FOR THE PROPERTY INDICATED ABOVE EXPIRED ON MAY 1, 1995. AS OF JUNE 5, 1995, WE HAVE NOT RECEIVED YOUR RE-LICENSING APPLICATION FOR 1995. PLEASE RETURN YOUR APPLICATION AND REQUIRED RENTAL FEE OF $45.00 PRIOR TO JUNE 15, 1995. IF WE DO NOT RECEIVE THE RENTAL LICENSE AND REQUIRED FEE PRIOR TO JUNE 15, 1995, ~q: WILL BE FORCED TO COMMENCED REVOCATION HEARINGS, AND A CITATION MAY BE ISSUED. THANK YOU FOR YOUR PROMPT ATTENTION TO THIS MATTER. RESPECTFULLY, LOWELL G. DEMARS ASSISTANT FIRE CHIEF ENFORCEMENT OFFICER RILING :CE BY MAIL Lowell DeMars ,.,, of the City of Columbia Heights, County of Anoka, in.State of Minnes~a, being first duly sworn, says that on the th day of ~[~~ ,,,, 1995, he served a copy of the Compliance Order and Notice of Hearing and Statement of Cause upon: Name and address: by mailing to him/her a copy thereof certified mail (return receipt requested), enclosed in depositing the same in Minnesota. directed to above. an envelope, postage prepaid, and by the post office at Columbia Heights, him at his last ¥~own addresses listed gnature of Affia ) Subscribed and sworn 'before m this Notary Public Columbia Heights Fire Department 555 Mill Street N.E. Columbia Heights, MN 55421 Date: TO: 06-05-1995 JOHN SUNDEEN SUNDEEN DUPLEX RENTALS 1155 CHEERY LANE COLUMBIA HEIGHTS, MN 55421 FINAL NOTICE RENTAL PROPERTY ADDRESS: I155/55~HEERY LANE Dear Rental Property Owner/Manager: ~ ~ ..,_ ... ~ In accordance with Columbia Heights City Ordinance ~1176, the rental property identified above is due for an interior/exterior "Uniform Fire Code" and/or "Housing Maintenance Code" inspection. During this inspection, we ~ill need to enter the tenant unit. Please notify your tenants of this impending inspection requirement. Please contact this office at 782-2855 within 7 days to schedule an appointment. ~ompt attention to this matter is greatly appreciated. c~[~o~-i-1 G. DeNa rs Assistant Fire Chief · CITY COUNCIL LETTER Meeting of September 11, 1995 AGENDA SECTION: PUBLI C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER 8 Fire APPROVAL NO: ITEM: Closing Hearing/Adopt Resolution for BY: Lowell DeMars BY: Revocation of Rental License DATE~~' NO: p.~. DATE: Sept 5, 1995 Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Jeffrey D. Bahe regarding rental property at 3740 Reservoir Blvd NE for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95- ~6 , there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 95- 56 , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Jeffrey D. Bahe Regarding Rental Property at 3740 Reservoir Blvd NE. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Jeffrey D. Bahe Regarding Rental Property at 3740 Reservoir Blvd NE in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-173 COUNCIL ACTION: RESOLUTION 95-56 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY Jeffrey D. Bahe (HEREAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 3740 Reservoir Blvd NE , COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1) (A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON Auqust 28 , 19 95, OF A PUBLIC HEARING TO BE HELD ON September 11 , 19 95. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on April 1, 1995, and on June 5, 1995, and on Auqust 28, 1995 , License Holder was mailed Relicensing Applications for the above-described real property. As of September 7~ 1995 , License Holder, Jeffrey D. Bahe has failed to submit the Relicensing Application and fee. 2. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1) (d). CONCLUSIONS OF COUNCIL 1. That the building located at 3740 Reservoir Blvd NE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number 30085 is hereby revoked/~ ..... d (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. Ail tenants shall remove themselves from the premises within 60 days from the first date of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19__ MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR CITY OF COLUMBIA HEIGHTS FI'RE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. $$421 TELE: 782-2835 TO: JEFF BAHE 15702 CORRAL LANE EDEN PRARIE, MN. 55347 DATE: JUNE 5, 1995 RE: 3740 RESERVOIR BLVD DEAR MR. BAHE, THE RENTAL LICENSE FOR THE PROPERTY INDICATED ABOVE EXPIRED ON MAY 1, 1995. AS OF JUNE 5, 1995, WE HAVE NOT RECEIVED YOUR RE-LICENSING APPLICATION FOR 1995. PLEASE RETURN YOUR APPLICATION AND REQUIRED RENTAL FEE OF $60.00 PRIOR TO JUNE 15. 1995. IF WE DO NOT RECEIVE THE RENTAL LICENSE AND REQUIRED FEE PRIOR TO JUNE 15, 1995, WE WILL BE FORCED TO COMMENCED REVOCATION HEARINGS, AND A CITATION MAY BE ISSUED. THANK YOU FOR YOUR PROMPT ATTENTION TO THIS MATTER. RESPECTFULLY, LOWELL G. DEMARS ASSISTANT FIRE CHIEF ENFORCEMENT OFFICER D 4AILING ICE BY MAIL Lowell DeMars , of the City of Columbia Heights, County of Anoka, in the State of Minnes.~a, being first duly sworn, says that on the ~ th day of %/d//b~ , 1995, he served a copy of the Compliance Order and Notice of Hearing and Statement of Cause upon: Name and address: by mailing to him/her a copy thereof certified mail (return receipt requested), enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. Signature of Affia t) Subscribed and sworn to before me this ~ th day of ~ , /~' Notary Public CITY COUNCIL LETTER Meeting of September 11, 1995 AGENDA SECTION: PUBL I C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER Fire APPROVAL 8 NO: BY:~"~' ITEM: Closing Hearing/Adopt Resolution for BY: Lowell DeMars Revocation of Rental License DATE: Sept 5, 1995 D . Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Paul J. Yeh [ United Home Mortgage [ Kemp Associates regarding rental property at 4200 NE 3rd Slxeet for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95- ~7 , there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 95- 57 , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Paul J. Yeh/United Home Mortgage/Kemp Associates Regarding Rental Property at 4200 NE 3rd Street. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Paul J. Yeh/United Home Mortgage/Kemp Associates Regarding Rental Property at 4200 NE 3rd Street in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-174 COUNCIL ACTION: RESOLUTION 95- 57 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY Paul J. Yeh (HEREAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4200 NE 3rd Street , COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1) (A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON September 5 , 19 95, OF A PUBLIC HEARING TO BE HELD ON September 11 , 19 95. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on June 5 , 19 95, Enforcement Officer, Matthew Field , for the City of Columbia Heights, inspected the real property and incidental buildings zocated thereon at 4200 NE 3rd Street , within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by Paul J. Yeh · 2. Based upon said inspection of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to wit. See Attached Compliance Order 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1) (d). CONCLUSIONS OF COUNCIL 1. That the building located at 4200 NE 3rd Street is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number 30043 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first date of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19__ MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 PAUL J. YEH UNITED HOMES CORP. 210 N. 2ND STREET MINNEAPOLIS, MN. 55401 Date: September 5, 1995 STATEMENT OF CAUSE AND NOTICE OF PUBLIC HEARING FOR SUSPENSION OR REVOCATION OF A LICENSE PLEASE BE ON NOTICE, that on the llth day of September, 1995, at 7:00 pm, or as soon thereafter as the matter can be heard, in the City of Columbia Heights, MN, the Columbia Heights City Council shall consider the revocation, suspension and/or other appropriate disposition of the license to operate a rental dwelling(s) of PAUL J. YEH LOCATED AT 4200 3RD STREET. STATEMENT OF CAUSE FAILURE TO CORREC'T HOUSING CODE VIOLATIONS (SEE ATTACHMENT) As of this date, September 5, 1995, the above outlined violations have not been corrected. Pursuant to Section 5A.408(3) of the Columbia Heights City Code, a violation of any provisions of Chapters 5 or SA, or of state law, shall be prima facie showing of cause for revocation, suspension, or other such action restricting the privileges of a licensee. PLEASE BE ONNOTICE that on the llth day of September, 1995, at 7:00 p.m., or as soon thereafter as may be heard, the City of Columbia Heights City Council shall hold a Public Hearing to address the issue of revocation of your rental license. At the Public Hearing you and your tenants or any other interested parties wLL1 be given an opportunity to give testimony and present evidence on the above set forth issues. Lowell G. DeMars Enforcement Officer cc: TENANTS P'ROBE~ Chief Cc) i urn I::::~i a Date: 07-31-1995 Violation Follow-up #ueber Roslv? Date O#NER ID: ~0043 PROPERTY ID: 30043 OCCUPANCY ID: 0 INSPECTION DATE: 07-28-1995 DATE/NEXT INSP: 09-05-1995 Heights Fi re Department CH Violations by Inspection From Date:07-28-1995 To Date:07-28-1995 earning Inspection activity Referred To Ltr Date oeNER ORGANIZATION: KEeP ASSOCIATES APARTNENTS PROPERTY NaNE/DESC: 4200 3RI) ORGANIZATION NANE: INSPECTION TYPE: INSP DISTRICT: KEeP ASSOCIATES 92 N.N.C.FOLLOeoUP 126 Injunction Date Page I: Citation eulber CONTACT NAN[: YEH, PAUL OCCUP CONTACT: UNITED HONES CORP., DAN COONEY START TINE: 0930 FINISH TINE: 1000 PARCEL NUHBER: 09-05-J995 5 CITY ORDINANCE 07-31-1995 Viol. Code Section: Violation Details: Tm[ FOLLOWING CODE VIOLATIONS RE~AIN UNCORRECTED FROfl THE INITIAL INSPECTION DATED 3UNE 5, I995: J..IJOS..NEST 8[DROON DOOR DAMAGED-,-- ~)1~t~ 2..II04..TILE KISSING IN SHOWER AREA 3..II02..BATHROOH SINK DETATCNED FRON WALL 4..IIOi..6ATHROON SINK DETATCHED FRON gALL 5..ALL UNITS HAVE EXPOSED #IRING ON BATNROOfl LIGHT FIXTURES 6..IIOI..NALLNAY CLOSET DOOR DAMAGED 7..1202..UNIT DOOR HAS mO CLOSURE O..120]..BATHRDON DOOR HAS DETERIORATEO PAINT 9..120J..[ITCNEN FAUCET LEAKS JO..12OJ..COUNTERTOP DANAGED NEXT TO SINK II..1203..DETERIORATED PAINT IN LIVING ROON, [ITCHEN, AND DINING I2..1206..CEILIMG PANELS IM SATHROOM MOT U.L.RATED I3,,1204..M.N. 6EDROOM LIGHT FIXTURE HISSING GLOBE .. I PROBEI~ Ch'ie f Co I um bi & D~ta: 07-31-1995 (CN:AOX) Violation Follow-up NuBber Reslv? Date Heights Fi re Department CH Violations by Inspection From Date:07-28-199S To Date:07-28-1995 tarning Inspection Activity Referred To Ltr Date Injunction Date Page I: 3 Citation Nulber 8..1201..SHALL SCRAPE/PAINT BATNROOH DOOR 9..1201..SMALL REPAIR/REPLACE XITCNEN FAUCET IO..1201..SHALL REPLACE DAMAGED COUNTERTOP II..1203..SHA~L PAINT ENTIRE UNiT 12..1206..SMALL iNSTALL U.L. UT£D CEiLiNG PANELS 13..1204..SNALL iNSTALL LIGHT GLOBE ON N.M. B£DROOm LIGHT FIXTURE 14..1204..SHALL REPAIR XITCNEN CABI#ETS SO THE CLOSE AND LATCH IS..1302..SHALL REPAIR/REPLACE DAMAGED ~ITCNEN CABINETS 16..1302..SHALL REPAIR THE NATERLI#ES AND SENERLINES IN THE ~ITCNEN TO MEET PLUMBING CODE REGUIRENENTS 27,,1301.,$NALL REPLACE OR RESTRECN THE #ALL#AY C~RPET 18..I~01..$HALL REPLACE DAMAGED BATNROON DOOR 19..1303..SHALL REPAIR LEAK IN ROOF 20,.e~03.,SH~LL REP~ZR~ SAND SMOOTH AND PAINT ~ITCNEN MALLS 21..B30~.,SHALL ~NSTALL A U.L, APPROVED DOOR CLOSER O# UNiT DOOR, 22..1305..SN~LL IMMEDIATELY RENOVE CAR TIRE FRON UNiT 2~..I~O$..SNALL REPAIR/REPLACE XITCNEN FAUCET 24.oI~O$..SNALL INSTALL A LIGHT GLOBE ON NEST OE~ROOH LIGHT FIXTURE 2$..1304..$NALL REPLACE LIVING ROOm & HALL#AY CARPET 26..SHALL PROVIDE REGULAR LANN ~AINTENANCE. IMINTENANCE SI~LL INCLUDE IEEKLY #O#.ING, TRImmING 27..$HRLL REMOVE OLD FORD PZCRUP TRUCK FROm LANDSCAPED AREA 28..SNALL INSTALL MiSSiNG SIDING ON BUiLDiNG I~spection ~ctivity Report Inspection D~te: 07-28-1995 Columbia Heights Fire De~mrt~ment 555 ~ill Street N.Z. ~ol~bia Heights, ~N 55421 Date: 07-31-1995 TO: D~NCOONEY UNITEDHO~ESCORP. KEHP ~SSOCI~TES 210 N. 2ND STREET NINNE~POL~S, NH 55401 COHPL~RNCE ORDER Date of First Inspection: Date of Second Inspection: ~Ot~/ o%~.'/gfz- Time: Property Address: 4200 SRD STREET NE Pursuant to Chapter SA, Article III of the Columbia Heights Housing and ~intenance Code, the above noted property vas inspected on ~/dTu~ ; f??f end a final inspection performed on _~. The following violations and/or deficiencies remain and continue to require corrective action: SEE VIOLATIONS LISTED BELOW NOTE: Pursuant to section 5A.306(1), any person to whom a Compliance Order is directed may appeal said order as set forth in Section 6.202(1) of the Columbia Heights City Code. You have thirty (~0) days from the date of this notice to correct all the violations herein noted. If said violations are not corrected j~ithin thi_rt~y (30) days, please be advised that on the // day of ~, 1.9~Ci, at 7:00 PM, Lowell DeMars, Oompliance Officer, will commence petitioning the Columbia Heights City ~ouncil for revocation of your license to operate rental dwelling(s) in .~lumbia Heights. Any questions regarding this ~ompiiance Order should ~ directed to Lo~ell DeMars at TBl-28~S-~eekdays ~t~een B:~O a.m. and 4:~0 p.m. 25..1304..LIVING ~ AND IMLLtlAY CARP£T BADLY DAI~GED 26..IIE£DS/HIGH GIL4SS AROUND PROPERTY 27..OLD PZCXUP TRUCt PAP, XL~ ON LANDSCAPe) iIREA 28..KiLDTNG flISSTNG SIDTNG, F~NT OF BUILDING, SND FLOOR, I£ST END CORRECTIVE ACTIONS: I..II05..SHALL ILl)lACE THE ii[ST REOROOfl DOOR 2..II04..SHALL REPlACE TN[ IIISSTNG TIL£ lit SIIOIIER $..II02..SIL~LL REROUNT THE BATHP, O0# SiNK TO 4..1101..~LL flEflooNT THE bITHROC)fl SIlK TO IMLL '" 5..ALL UNITS..,SHALL REPAIR EXPOS~ IZRING ON ALL BATHROOfl LIGHT FIXTURES 6..IIO2..SHALL REPLACE THE NALLtlAY CLOSET DOOR 7..1202..SHALL II(STALL DOOR CLOSURE O# UNiT DOOR. 8..1201..SHALL SCRAPE/PAiNT BATHP`OOfl DOOR 9..1201..SHALL itEPAip,/REPIACE iTTCHEN FAUCET IO..1202..SHALL it[PLACE I)~AG£D COUI(TENTOP II..120~..SHALL PAINT ENTIRE UHTT 12..1206..SHALL INSTALL U.L. I~TED C£iLZNG PANELS i3..1204..SHALL INSTALL LIGHT GLOBE Oil Il.il. BEDP`D~ LIGH~ FIXTUP,E 14..1204..SHALL ItEPAZP, XTTCHEN CABINETS SO TIlE CLOSE dtNO lATCH 15..1302..S~LL REPAIP,/P,[PLACE ~GED IITCUEN CABINETS 16.,1302..S~LL REPAIP, THE ~TEP,LZII£S AND SLI[P, LINES 1Il TRE ILITCII£N TO IIEXT PL~BiNG COOE REOUZREIIENTS ' ' JT..13Oi..$HALL REPlACE OR RESTRECH TRE llALLI~Y CARP~ i8..I,30Z..$NALLREPLACE DRRAGED BATHROOfl OOOR 19..130~..S~LL REPAIR LEA& EN Itl)OF 20..1303..$~LL RE~XP,, ~ND $#OOTH &NC) HINT ILIICKEll IALL$ 2I..1303..$HALL INSTALL A U.L. &PPP,OVED DOOP, CLOSEP, ON UNIT OOOP,. 22..1305..$HALL ]IfliEDXATELY REIIOYE CAP` TIP,E FROH UNIT 23..1305..$HALL REPAXP,/REPLACE r~ITCHEII FAUCET CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT $$5 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 42003rd STREET #101 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 5~ 1995 RE: 4200 3RD STREET NOTICE OF RENTAL LICENSE REVOCATION HEARING THIS HEARING DOES AFFECT YOU CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET'NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 4200 3rd STREET #103 COLUMBIA HEIGHTS~ MN. 55421 DATE: SEPTEMBER 5, 1995 RE: 4200 3RD STREET NOTICE OF RENTAL LICENSE REVOCATION HEARING THIS HEARING DOES AFFECT YOU CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 4200 3rd STREET #105 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 5, 1995 RE: 4200 3RD STREET NOTICE OF RENTAL LICENSE REVOCATION HEARING THIS HEARING DOES AFFECT YOU CITY OF 'COLUMBIA HEIGI{rS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 4200 3rd STREET #202 COLUMBIA HEIGHTS, MN. $$421 DATE: SEPTEMBER $, 1995 RE; 4200 3RD STREET NOTICE OF RENTAL LICENSE REVOCATION HEARING THIS HEARING DOES AFFECT YOU CITY OF' COLUMBIA HEIGHTS FIRE DEPARTMENT ~$$ MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 4200 3rd STREET #204 COLUMBIA HEIGHTS, MN. $$421 DATE: SEPTEMBER 5, 1995 RE: 4200 3RD STREET NOTICE OF ]~_ENTAL LICENSE REVOCATION HEARING THIS HEARING DOES AFFECT YOU CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 4200 3rd STREET #206 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 5, 1995 RE: 4200 3RD STREET NOTICE OF RENTAL LICENSE REVOCATION HEARING THIS HEAR/NG DOES AFFECT YOU CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET HE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 4200 3rd STREET #302 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 5, 1995 RE: 4200 3RD STREET NOTICE OF RENTAL LICENSE REVOCATION HEARING THIS HEARING DOES AFFECT YOU CITY OF COLUMBIA HEIGHTS FIRE DEPAR ~TMENT $$5 MILL STREET NE COLUMBIA HEIGHTS, MN. $5421 TELE: 782-2835 TO: TENANT/OCCUPANT 4200 3rd STREET #304 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER $, 1995 RE: 4200 3RD STREET NOTICE OF RENTAL LICENSE REVOCATION HEARING THIS HEARING DOES AFFECT YOU CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS~ MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 4200 3rd STREET #306 COLUMBIA HEIGHTS, MN. 55421 DATE: SEPTEMBER 5, 1995 RE: 4200 3RD STREET NOTICE OF RENTAL LICENSE REVOCATION HEARING THIS HEARING DOES AFFECT YOU I~sr~ction Activity ~eport xnspection Date: Columbia Heights Fire Department 555 Mill Street N.E. Columbia Heights, MN 5542! TO: DAN COONEY UNITED HOMES CORP. KEMP ASSOCIATES 210 N. 2ND STREET MINNEAPOLIS, MN 55401 Date: 07-31-1995 COMPLIANCE ORDER Date of First Inspection: ~'O/v¢ -~,/~,(~Time: Date of Second Inspection: ~-~Oc~/ o%J~.t/~r- Time: Inspection Officer: ~?0 ~~J - ~~ Property Address: 4200 3RD STREET NE Pursuant to Chapter SA, Article III of the Columbia Heights Housing and ~a_ in~en!nce Code, the above noted property was inspected on ~./~v~ ~, f?~' and a final inspection performed on ~ ='2~'i~.F'"' The following violations and/or deficiencies remain and continue to require corrective action: SEE VIOLATIONS LISTED BELOW NOTE: Pursuant to section 5A.306(1), any person to whom a Compliance Order is directed may appeal said order as set forth in Section 6.202(1) of the Columbia Heights City Code. You have thirty (30) days from the date of this notice to correct all the violations herein noted If said violations are not ~orrectedi~ithin thirty (30) days, please be advised that on the ~z~ day of ~, lg~, at 7:00 PM, Lowell DeMars, Compliance officer,~lll.i~mmence petitioning the Columbia Heights City Council for revocation of your license to operate rental dwelling(s) in Columbia Heights. Any questions regarding this Compliance Order should be directed to Lowell DeMars at ?82-2835.weekdays between 8:30 a.m. and 4:30 p.m. A FINAL INSPECTION OF THIS PREMISES WILL BE HELD ON BETWEEN ~)~.~¢) ~ ~Officer Code Section Insp Date Inspection Type Inspector ID/flaee Follom Up ~ marrative of Inspector's Findings Date meso~ed CITY ORDINANCE 07-28-1995 m.N.C.FOLLOm-UP I 17150 FIELD, #ATTHEm D 09-05-1995 Violation Details: THE FOLLOmING CODE VIOLATIONS REMAIN UNCORRECTED FROH THE INITIAL INSPECTION DATED 3UNE 5, 1995: .IJOS..BEST BEDROOm DOOR DAMAGED ~o.T.~_..~,T..IlO2..BATHROOH SINK DETATCHEO FROH mALL 4..IIOJ..BATHROOH SXNK PETATCHED FRO" "ALL .IJOJ..HALL"AY CLOSET ~OR 7..1202..UNIT DOOR HAS NO CLOSURE .120J..BATHROON DOOR HAS DETERZORATEP PAZNT .1201..KZTCHEN FAUCET LEAKS ~;~40;.120J..COUNTERTOP DAHAGED NEXT TO ~I..1203..DETER]ORATED PA]NT ~N LZVZNG ROOH, KZTCHEN, AND DZNZNG ROOH 12..1206..CE]LZNG PANELS ]N BATHROOH NOT U.C.~TED I~..1204..N.N. 8EPROOH LZGHT FZXTURE ~SSZNG GLOBE 14..1204..KZTHCEN CABTNET DOORS gON'T CLOSE AND LATCH JS..I~O2.."TCHEN CABZNETS DANAGED ~.JA..I~O2..UATERL]NES ANP SE~ERLZNES ZN ~]TCHEN NOT OPEUTZONAL ]7..I~01..~LLUAY ~RPET LOOSE/UNSECURE 18..I~01..BATNROOfl ~OR ~flAGEO ~9..130~..POSSZBLE ~OF LEAX, gATER ZN I]TCHEN AREA ~O..130L.K]TCNEN UALL gATER ~AGED ~~I..I~OL.UNZT POOR POES ~T HAVE A POOR CLOSURE ON ZT. 22..'305..CAR TZRE STORED ZN UNZT ~~..I~05..KZTCHEN FAUCET LEAKY ~~:I~05..LZGHT FZXTURE fl]SSZNG GLOBE ZN mEST BEOROOfl i ~-2$..I~04..LIVING~ RDON AND RALLIAY CARPET BADLY DAHAGED -'~ ~f:'~::~.6 REEDS/HIGH GRASS AROUND PROPERTY 27..OLD PICKUP TRUCK PARIED ON LANDSCAPED AREA ' / ~2 .BUILDING HISSING S2DING, FRONT OF BUILDING, 3~ FLOOR, lEST END I..II05..$HALL REPLACE THE lEST BEDROOH DOOR 2..II04..$HALL REPLACE THE HISSING TILE IN SNDNER AREA 3..II02..$RALL REIOUNT THE BATHROON SINK TO IALL 4..IJO1..$HALL RENOUNT THE SATHROON SIlK TO tALL 5..ALL UNITS...SHALL REPAIR EXPOSED IIRZNG ON ALL BATHROOH LIGHT FIXTURES 6..IIOI..$HALL REPLACE THE RALLIAY CLOSET DOOR 7..1202..SHALL INSTALL DOOR CLOSURE ON UNIT DOOR. 8..120J..SHALL SCRAPE/PAINT BATHRDON DOOR 9..120I..SHALL REPAIR/REPLACE KITCHEN FAUCET IO..1201..SHALL REPLACE DANAGED COUNTERTOP II..1203..SH~LL PAINT ENTIRE UNIT 12..1206..SHALL INSTALL U.L. RATED CEILING PANELS 13..1204..SHALL INSTALL LIGHT GLOBE ON N.t. BEDROOH LIGHT FIXTURE 14..1204..SHALL REPAIR KITCHEN CABINETS SO THE CLOSE AND LATCH JS..1302..SHALL REPAIR/REPLACE DAHAGED KITCNEN CABIRETS 16..1302..SHALL REPAIR THE NATERLINES AND SEIERLIRES IN THE kITCHEN TO NEET PLUHBING CODE REQUIRENENT$ 17..1301..SHALL REPLACE OR RESTRECH THE RALLIAY CARPET IB..130I..SHALL REPLACE DANAGED BATHRDOH DOOR lg..I~O~..SHALL REPAIR LEAK IN ROOF 20..1303..SHALL REPAIR, SAND SNDOTH AND PAINT KITCHEN IALLS 21..II03..SHALL INSTALL A U.L. APPROVED DOOR CLOSER ON UNIT DOOR. 22..1305..SHALL IHNEDIATELY REHOVE CAR TIRE FROH UNIT 23..I~05..SHALL REPAIR/REPLACE KITCHEN FAUCET 24..I305..SflALL ]HSTALL A LIGHT GLOBE O# #EST 8EDROOH LIGHT FZXTURE --'~ 2S..1304..SHALL REPLACE L~VZN$ ROOM & HALLHAY CARPET 26..SHALL PROVZDE REGULAR LA## flA]HTEHAHCE. #AIMTEHAHCE SHALL ]MCLUDE #EEKLY HONZNG, TRIMMING 27..SHALL REMOVE OLD FORD PZCKUP TRUCK FROM LANDSCAPED AREA 28 SHALL ~NSTALL #~SS]N6 S]DZNG ON 6UZLD~NG · CITY COUNCIL LETTER Meeting of September 11, 1995 AGENDA SECTION: PUBL I C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER Fire APPROVAL 8 NO: ITEM: Closing Hearing/Adopt Resolution for BY: Lowell DeMars ~_j~, BY: f~ Revocation of Rental License ' DATE: Sept 5, 1995 DATE: Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Beverly Schaefer regarding rental property at 1860 NE 49th Avenue for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95- ample copies available to the public. 58 , there being RECOMMENDED MOTION: Move to adopt Resolution No. 95- 58 , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Beverly Schaefer Regarding Rental Property at 1860 NE 49th Avenue. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Beverly Schaefer Regarding Rental Property at 1860 NE 49th Avenue in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-175 COUNCIL ACTION: RESOLUTION 95- 58 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY Beverly Schaefer (HEREAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL C~WNER OF THE REAL PROPERTY LOCATED AT 1860 NE 49th Avenue , COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1) (A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON Auqust 2 , 19 95, OF A PUBLIC HEARING TO BE HELD ON September 11 , 19 95. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on April 8 , ].9 95, Enforcement Officer, Gary Gorman , for the City of Columbia Heights, inspected the real property and incidental buildings located thereon at 1860 NE 49th Avenue , within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by Beverly Schaefer 2. Based upon said inspection of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to wit. See Attached Compliance Order 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1) (d) . CONCLUSIONS OF COUNCIL 1. That the building located at 1860 NE 49th Avenue is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and pericds of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number 10062 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. Ail tenants shall remove themselves from the premises within 60 days from the first date of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, .MN. 55421 TELE: 782-2835 BEVERLY SCHAEFER 1870 FAIRWAY DRIVE COLUMBIA HEIGHTS,/fiN. 55421 Date: September 6, 1995 STATEMENT OF CAUSE AND NOTICE OF PUBLIC HEARING FOR SUSPENSION OR REVOCATION OF A LICENSE PLEASE BE ON NOTICE, that on the llth day of September, 1995, at 7:00 pm, or as soon thereafter as the matter can be heard, in the City of Columbia Heights. ~LN, the Columbia Heights City Council shall consider the revocation, suspension and/or other appropriate disposition of the license to operate a rental dwelling(s) of BEVERi, Y SCHAEFER LOCATED AT 1860 49TH AVENUE. STATEMENT OF CAUSE FAILURE TO CORRECT HOUSING CODE VIOLATIONS (S E E ATTACt-B{ENT) As of this date, September 6, 1995, the above outlined violations have not been corrected. Pursuant to Section 5A.408(3) of the Columbia Heights C/ty Code. a violation of an)' provisions of Chapters 5 or SA, or of state law, shall be prima facie showing of cause for revocation, suspension, or other such action restricting the privileges of a licensee. PLEASE BE ON NOTICE that on the llth day of September, 1995, at 7:00 p.m., or as soon thereafter as may be heard, the City of Columbia Heights City Council shall hold a Public Hearing to address the issue of revocation of your rental license. At the Public Hearing you and your tenants or any other interested parties will be given an opportunity to give testimony and present evidence on the above set forth issues. Lowell G. DeMars Enforcement Officer cc' TENANTS Inspection Activity Report Inspection Date: 08-02-1995 Columbia Heights Fire Department 555 Mil! Street N.E. Columbia Heights, MN 55421 Date: 08-02-1995 TO: BEVERLY SCHAEFER SCHAEFER SINGLE FAMILY RE 1870 FRIRNAY DRIVE COLUMBI~ HEIGHTS, MN 55421 ~OMPLIANCE ORDER Date of First Inspection: Date of Second Inspection: .-~-,~/-~J~ Inspection Officer: Property Address: 1860 49TH AVENUE NE Time: Time: Pursuant to Chapter SA, Article III of the Columbia Heights Housing and Maintenance Code, the above noted property was inspected on ~-~-~ and a final inspection performed on .~-~2.~/-~~ The following violations and/or deficiencies remain and continue to require corrective action: SEE VIOLATIONS LISTED BELOW NOTE: Pursuant to section 5A.506(1), any person to ~hom a Compliance Order is directed may appeal said order as set forth in Section 6.202(1) of the Columbia Heights City Code. You have thirty ($0) days from the date of this notice to correct all the violations herein noted. If said violations are not corrected ~L~thin thij~ty ($0) days, please be advised that on the // day of 1 ~,(~, at 7:00 PM, Lowell DeMars, Compliance Officer, will commence petitioning the Columbia Heights City Council for revocation of your license to operate rental dwelling(s) in ~olumbia Heights. Any questions regarding this Compliance Order should be directed to Lowell DeMars at 782-2855 ~eekdays between 8:50 a.m. and 4:50 p.m. A FINAL ~NSPECTION OF THIS PREMISES ~ILL BE HELD ON BETt~EEN ~'~'t3 -- ~ Signature of Enforcement Officer PROBER Chief Columbia ! Date: 08-02-1995 (CH~AO1) Violation Follo,-up Nuo~er Reslv? Date ONN[R ID: 10062 PROPERTY ZD: 10062 OCCUPANCY iD: 0 INSPECTION DATE: 08-02-1995 DATE/NEXT IHSP: 09-06-1995 Heights Fi re Department CH Violations by Inspection 'From Date:OB-02-1995 To Date:OB-02-1995 Page I: I Inspection Activity larning injunction Referred To Ltr Date Date Citation Number ONNER ORGANIZATION: SCHAEFER SINGLE FAHILY RENTALS CONTACT KAtiE: SCHAEFER, BEVERLY ANN PROPERTY ~ME/DESC: 1860 49TH ORGANIZATION NARE: SCHAEFER SINGLE FAMILY RENTALS OCCUP CDNTACT: SCHAEFER, BEVERLY INSPECTION TYPE: 92 H.fl.C.FOLLON-UP I START TINE: 0900 FINISH TIH[: INSP DISTRICT: 501 I~RCEL NUMBER: 09-06-1995 5 CITY ORDINANCE Viol. Code Section: 08-02-1995 Violation Details: THE FOLLONING VIOLATIONS RENAIN UNCORRECTED FROH IH[ INITIAL INSPECTION OATED APRIL 8, 1995: I..HAIN FLOOR SMOKE DETECTOR OVER TEN YEARS OLD. UNRELIABLE 2..LOOS£ DOORKNOB ON FRONT ENTRY DOOR 3..DANAGED LATCH/HINGES ON FRONT STOP, lq DOOR. 4..DAMAG£D SCREEN ON FRONT STOP, N DOOR. 5..DAMAGED/ROTTING SIDING ON SHED. 6..OVERHANG FACIA BOARD BEHIND GUTTERS ARE PEELING AR~ND mUSE CORRECTIVE ACTIONS REQUIRED PRIOR TO SEPTENB[R 6, 1~5: I..SHALL REPLACE MAIN FLOOR ~OKE DETECTOR DUE TO AGE. 2..SHALL REPLACE/REPAIR LOOSE DODRKNOB ON FRONT ENTRY DOOR. 3..SHALL REPLACE/REPAIR DANAGED LATCH/HINGES ON FRONT STO~ DOOR. 4..SHALL REPLACE/REPAIR DAMAGED SCREEN ON FRONT STO~ DOOR. 5..SHALL REPLACE/REPAIR DAMAGED SIDING ON SHED. 6..SHALL SCRAPE/PAINT FACIA BOARD CITY COUNCIL LETTER Meeting of: Sepaember 11, 1995 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: ~ 0the r~ Re~l ut; ~n~ Permit/License APPROVAL ITEM: 1996 Business License Fees BY: Kathryn Pep in BY:/~-~'I ] Attached are the proposed business license fees for the 1996 license year and a resolution for the same. The changes proposed for 1996 implementation are as follows: Off Sale Beer: Current Fee $75.00 On Sale Beer : Current Fee $325.00 Cigarette Sales: Current Fee - $20.00 On Sale Club Liquor: Current Fee - $200.00 1996 Fee - $100.00 1996 Fee - $350.00 1996 Fee $30.00 1996 Fee - $300.00 Per City Ordinance The On Sale Club Liquor fee stated in the City Ordinance has been $300.00. Previously, $200.00 was charged due to State Statute. However, State Statute has changed as far as fees for Club Liquor sales. I have also attached copies of pages from the survey done by the Association of Metropolitan Municipalities in January of 1995 of certain license fees to show what is being charged by other cities. If the Council would note the number of cities that have banned the use of cigarette machines or do not permit the sale of cigarettes by machine. I have included a list of the current licenses for cigarettes sales within the City of Columbia Heights indicating whether by machine or over the counter. It is imperative that the City Council act on the license fees for 1996 as soon as possible as renewal applications must be mailed by the end of October. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95- as there are ample copies available to the public. RECOMMENDED MOTION: Move to approve the 1996 License Fee Schedule as presented. COUNCIL ACTION: ccag895.no4 RESOLUTION NO. 95- ADOPTING 1996 BUSINESS LICENSE FEES WHEREAS, Ordinance No. 853, City Code (Df 1977, pertaining to commercial licensing regulations provides for the establishing of annual license fees; and, WHEREAS, the City has participated in a survey of metropolitan municipalities regarding business license fees charged by other communities; and WHEREAS, the City is attempting to maintain business licenses which are comparable; and WHEREAS, the City annually reviews its business license fee schedule; NOW, THEREFORE BE IT RESOLVED that the attached proposed license fee schedule be adopted and effective January 1, 1996. Passed this day of , 1995. Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 199 LICENS.E. tEES Effective January 1, 199 through December 31, 199 . CATEGORY Arcades* ($5000 Bond/S100 Inv. Fee) (PD) Auctioneer (PD) Beer Sales (PO,BI,FI) On Sale* ($150 inv. Fee If 1st time appl.) Off Sale* ($150 Inv. Fee If 1st time appl.) "Club" Beer ($150 Inv. Fee if 1st time appl.) Sinqle Event Club Beer (per day basis) ($500 Appl. Fee & $500 Clean-up Deposit) Bo~llng Alley* (BI,FI) Carnlvals ($500 deposit & insurance) (PD) Charitable Gambllng Exempt Licenses: Class A & B Class C & D Non-Exempt Licenses: Class A & B Class C $ O Children's Amusement Machlnes*(kTddle riSes)(PD)(Ins.) Transfer to another location Christmas Tree Sales (FI)(P&Z Comm.) ($200 Clean-up Deposit) Cigarettes (SSH) (Also vending llcense if by machine) Contractors (If not licensed by State Dept. of Commerce) General Blacktop Excavator flasonry/Concrete ~oving Demolltlon Plaster, Stucco, Drywall Heating/Ventilation Refrig., Gas Piping Pl umblng Sign Erection $2,000 Bond & Insurance $2,000 Bond & Insurance $2,000 Bond & Insurance $2,000 Bond & Insurance $2,0~0 Bond & Insurance $2,000 Bond & Insurance $2,000 Bond & Insurance $2,000 Bond & Insurance $2,000 Bond & Insurance $2,000 Bond & Insurance $2,000 Bond & Insurance FEE5 $ 500.o0 50.00 350.00 100.00 100.00 100.00 ARTICLE IV II V 15.00/lane IV $O.O0/day 1OO.O0 25.00 250.00 25.00 30.00 IV 15.00 SECTIO II I I 6 50.00 II 6 30.00 III 2 VI ~0. O0 ~0. O0 ~0. O0 ~0.00 40. ,'10 ~0. oo ~0.00 ~O.nO 40. oO 40.00 40. O0 7 Courtesy Benches (Insurance)(Eng. Dept.) 25.n0 each Page 2 CATEGORY ;o~d & Beverage Dealers (S&H,BI,FI,Anoka Cry.) Class 1 - Itinerant Food Establishment (1st Day) Each Addltional Day Class 2 - Food Catering Vehlcle Class 3 - Food Vending Hachines A. Bulk & Vending (ea.machlne) (canned/bottle machines exempt, handled by State) B. Small rack-mounted machines (1¢-25¢) 1st machine Each additional machine at same location Class ~ - Restaurants* 0-50 seats 51-100 seats over 100 seats Class 5 - Drive-In Restaurants* Fresh Food Store*(catering, bakery, meat nkt.)(FI,BI,AC,S&H) If applicant has grocery or restaurant license, Games of Skill (PD} Garbage/Rubbish Haulers (Insurance)(S&H) Gasoline Stations*(FI) First Hetering Devlce Each Additional metering device L.P. gas per metering device Go Cart* (PD) Grocery Stores* (S&H,BI,FI,State Board of Ag.) O-1,000 sq.ft. 1,O01-3,500 s.f. 3,50o-7,0oo s.f. over 7,000 s.f. Gun Shop* (PD} Kennel* (PD} Junk Dealer ($1000 Bond} (PD) Laundry and Dry 'Cleaning Services (FI) A. Business Establishments* (no machines) B. Coin-operated washers & dryers In co~rn, launderles: Ce 1. First Hath;ne 2. Each Additlonal at same location Coin-operated dry cleaning machine Other laundry machines Coin-operated washers & dryers in apt. 1. First machine 2. Each additional at same location bldgs. FEES $30.00 5.OD 50.00 15.00 10.OO 5.00 50.00 75.oO 125.OO 50.00 50.00 25.00 50.00 50.00 50.00 10.00 50.00 50.00 50.q0 1OO.00 150.00 200.00 100.00 100.O0 100.O0 50.00 15.00 5.00 ~o.oo 20.00 20.00 5.00 ARTICLE III IV IV II VI III VI VI II VI SECTIOI I 4 4 8 3 :ATEGORY FEES ARTICL.~ SECTIO..~ .iquor Sales (PD,FI,BI) "Club Liquor"(Bond & Insurance) On Sale Liquor (Bond & Insurance) (Inv. Fee $500-$10,000) On Sale Limited Liquor (same as On Sale) On Sale Vine (Inv. Fee $250-$2000) Sunday Liquor Sales Sunday Vine Sales Sunday Club Sales $ 300.O0 6,300.00 5,bO0.O0 2,000.00 200.00 200.00 200.00 V V V V V 2 3 5 6 7 8 4assage Therapist Business (PD,AZ) ($100- Inv. Fee) ~assage Therapy Individual (PS,ZA) ($1001nv. Fee) ~inlature $olf* (PD) ~otor Vehicle Sales* (new $ used)(PO) ~ultiple l~elllngs (FI,BI) First 3-4 units Each addltional unit over 4 Re-inspection fee for code compliance Muslcal Devices (PD) Pawnbroker ($5,000 Bond/$ 100 inv. Fee)(PO) Pet Shop* Pool Hall (PD) (Inv. Fee $1OO) Popcorn, Candy, Ice Cream Vehlcles (PD) (Insurance -Public & Vehlcle Liability) Precious Metal Dealers ($5,000 BOND) (PD)($100 Inv. Fee) New Renewal Publlc Dances (PO) Rental Housing Licenses: Single Family & 0uplex (Per Unit Basis) Re-lnspectlon Fee (If Corrections not completed in conformance with Enl. Off. compliance order.) Secondhand Merchant Business ($1000 Bond)(PD,FI,BI)' Exhibition, convention, shows & expositions ($5000 Bond) First Day Each Additional Day Sexually Oriented Business (PD,FI,ZA,AC) (Investigation Fee $500-$10,000) Swirrr~ing Pool* (Public) (S&H) 500.00 100.00 100.00 200.00 ~0.00 3.00 50.00 50.00 11,-700.00 50.00 100.00 50.00 300.00 200.00 100.00 15.o0 40.00 50.00 50.00 lO.OO 500.00 50.00 VI II VI IV II VI IV VI VI IV VI II IV 12 12 7 5 2~ 6 2 7 Page :ATEGORY Tatoo Shop* Taxicab Yehicle (insurance)(PD) Taxicab Driver (PO) Theaters (BI,FI) Indoor Outdoor Transient Nerchant/Sollcitor (PO) A. Itinerant Hawker/Peddler Transient Merchant C. Itinerant Sollcltor/Canvasser Tree Removal & Treatment (Ins.)(PD) Truck and Trailer Rental (ZA) A. New application B. Renewal applicatlon Vending Machines (S&H) A. First Machine B. Each addltional at same location FEES $ 150,o0 75.00 20.00 200.00 250.00 ARTICLE SECTIC v~ 3 vi 3 IV 3. II 3 $50.O0/day;$1OO/mo.;$5OO/year $50/day; $100/mo.;$5OO/yr. $50/day; $100/mo.; $500/yr. 50.00 VI 10 75,0o SD,D0 vi 4 15,oo 5,~0 VI 1 LICENSED APPLIED FOR AFTER JUNE 30 OF THE LICENSE YEAR WOULD PAY HALF (½) THE ORIGINAL LICENSE FEE FOR THOSE INDICATED BY A *. DEPARTMENTS RESPONSIBLE FOR APPROVAL OF LICENSE: PD - Police Department FI - Fire Department BI - Buildlng Inspector S&H o Safety & Health Inspector CF - City Forestor/Public Works Dir. ZA - Zoning Administrator AC - Anoka County PWD - Public Works Oirector ALL NEW LICENSES MUST HAVE ZONING ADMINISTRATOR APPROVAL. LATE PENALTY ON ALL ANNUAL RENEWABLE FEES: '1-15 days late ...... 25~ penalty over orlglnal fees 16-30 days late .... 50~ penalty over original fees Over 30 days late -- legal procedures begun. CIGARETTES/TOB AC C O PRODUCTS OVER-THE-COUNTER ClTIES 0. Stillwater 12 West St. Paul 12 Spring Park Watertown Woodland CITIES 2,500 - 10,000 Arden Hills Bayport Circle Pines Dayton Deephaven Falcon Heights Independence Jordan Lauderdale Mahtomedi Mound Oak Park Heights Shorewood Spring Lake Park SL Anthony St. Francis St. Paul Park Wayzata CTT/ES 10,000 - 20,000 Champlin Chanhassen Columbia Heights Hastings Mendota Heights Mounds View North St. Paul Oakdale Prior Lake Robbinsdale Rosemount Savage Shakopee 12.00 12.00 N/A 12. 00/YR 20.00 24.00 250.00 25.00 15.00 34/YR 20.00 12.00 15.00 20.00 12/YR 12.00 25.00 25.00 25.00 20.00 25.00 25/YR 20 20 12 N/A 5O 25 CIG. 30.00 N/A 12 20 CITIES OVER 20,000 Apple Valley Blaine Bloomington Brooklyn Center Brook~ Park Bumsville Coon Rapids Cottage Grove Crystal Eagan Eden Prairie Edina Edina Inver Grove Heights Maple Grove Maplewood Minneapolis Minnetonka New Brighton New Hope Plymouth Richfield Shoreview South St. Paul St. Louis Park St. Paul White Bear Lake Woodbury 40 25.00 16.50 5O 30 33 20/YR 33.00 40.00 25O 25O 40/MACHINE 25 EACH N/F 30.00 12 250.00 30 30 30/YR 24 25.00 15 164 22.00 25.00 72 CIGARETTES/T OB A C C O PRODUCTS - VENDING C1T]ES 0 - 2,50O Spdng Park Watertown Woodland CITIES 2,500 - 10,000 Arden Hills Bayport Circle Pines Dayton Deephaven Falcon Heights Independence Jordan Lauderdale Mahtomedi Mound Newport Shomwood Spdng Lake Park St. Anthony St. Francis St. Paul Park Wayzata CITIES 10,000.20,000 Champlin Chanhassen Columbia Heights Hastings Mendota Heights Mounds View North St. Paul Oakdale Prior Lake Robbinsdale Rosemount Savage Shakopee 12.00 12.00 N/A 25.00 12.00/YR 15/MACHINE 12.00 24.00 PROHIBITED NOT ALLOWED 15.00 NF 20.00 12.00 20.00 12.00 12.00 30.00 25.00 12.00 NOT ALLOWED 35 20 12 N/A 50 0 30 25.00 12 20 Stillwater West St. Paul CITIES OVER 20,000 Apple Val~/ Blaine Bloomington Brooldyn Center Brook~ Park Bumsville Coon Rapids Cottage Grove Crystal Eagan Eden Praide Edina Inver Grove Heights Minneapolis Minnetonka New Brighton New Hope Richfield Shoreview South St. Paul St. Louis Park White Bear Lake Woodbury 12 4O 25/MACHINE N/A NOT ALLOWED NOT ALLOWED NONE 75 33.00 40.00 PROHIBITED 4O/MACHINE 30.00 NOT ALLOWED 250.00 30 BANNED NONE 25.00 NOT PERMITTED NONE 25.00 73 CIGARETTE SALES 1. B & K Music 2. Stroncek Drug 3. Holiday Station Store 4. K-Mart Corporation 5. Emersons Automotive 6. University Union 76 7. Col.llgts. Liqoor Store 8. The Rapski Corp/500 Club 9. Richard Bierch/Dicks Place 10. Mn. Viking Food Service 11. Conoco Express Serv. Statlon 12. Bro-Midwest Vending 13. Don Hanson Sales, Inc. 14. Rainbow Foods 15. Col.Hgts. Liquor Store 16. Walgreen Company 17. Totem Superette 18. Grocery Hut 19. Superamerica 20. H & NA, Inc. 21. Food-N-Fuel 22. Col.ttgts. Liquor Store 23. Heights Grocery 24. Peter Budzielek 25. Hot Market 26. Paddle & Pool, mc. 3919 Central Ave. 4027 Central Ave. 4259 Central Ave. 4747 Central Ave. 4457 University Ave. 5257 University Ave. 2241N.E. 37th Ave. 500 N.E. 4Oth Ave. 547 N.E. 4Oth Ave. 825 N.E. 41st Ave. 3701 Central Ave. 3970 Central Ave. 4005 Central Ave. 4300 Central Ave. 4340 Central Ave. 4350 Central Ave. 4635 Central Ave. 4901 University Ave. 5000 Central Ave. 3955 University Ave. 4001 University Ave. 5225 University Ave. 501N.E. 40th Ave. 4952 Central Ave. 5011 University Ave. 4040 Central Ave. machine counter counter counter machine counter counter counter counter machine counter machine machine counter counter counter counter counter counter counter counter counter counter machine counter machine License · 13957 13958 13959 13960 13961 13962 14018 14019 14020 14021 14022 14023 14024 14025 14026 14027 14028 14029 14030 14031 14032 14033 14164 14165 14166 14419 OFF-SALE 0 - 2,500 C1TIES OVER 20,000 )ring Park 80.00 Apple Valley 50.00 Blaine N/A Bloomington Brooldyn Center Brook~,n Par~ C~[F_.,S 2,500 - 1_0,000 Bumsville Coon Rapids I Arden Hills 40.00 Cottage Grove Bayport 75.00 Crystal ~ Circle Pines 50.00 Eagan Dayton 15.00 Eden Prairie Deephaven 30.00 Edina Falcon Heights 150.00 Edina Independence 35.00 Inver Grove Heights Jordan 100.00 Maple Grove Lauderdale 45.00 Maplewood Mahtomedi 50.00 Minneapolis Mound 25.00 Minnetonka Newport 10.00 New Brighton Oak Park Heights 5 New Hope Orono 25.00 Plymouth Osseo 15.00 Richfield Shorewood 50.00 Six)review Spring Lake Park 50.00 South St. Paul St. Anthony 75.00 St. Louis Park St. Francis 50.00 St. Paul St. Paul Park 30.00 White Bear Lake Wayzata 75.00 Woodbury CITIES 10,000 - 20,000 Champlin 50.00 Chanhassen 58.00 Chaska 25.00 Columbia Heights 75.00 Hastings 40.00 Mendota Heights 15.00 Mounds View 100 North St. Paul 50.00 Oakdale 50.00 Prior Lake 50.00 Robbinsdale 50.00 Rosemount 40.00 Savage 30/YEAR Shakopee 100.00 Stillwater 5.00 West St. Paul 20.00 85 35.00 54.00 100.00 50.00 65.00 90.00 100.00 42. 75.00 110 280 NEW;RE. 220 30 50.00 45, 148.00 100 70.00 50.00 160.00 50.00 50.00 50.00 25.00 50.00 2 3.2 BEER ON-SALE crrms o. Spdng Park Watertown Woodland CITIES 2,500- 10,000 Arden Hills Bayport Circle Pines Dayton Deephaven Falcon Heights Independence Jordan Lauderdale MahtomedJ Mound Newport Oak Park Heights Orono Shorewood Spring Lake Park SL Anthony SL Francis St. Paul Park Wayzata CITIES 10,000 - 20,000 Champlin Chanhassen Chaska Columbia Heights Hastings Mendota Heights Mounds View North St. Paul Oakdale Prior Lake Robbinsdale Rosemount Savage Shakopee Stillwater West St. Paul CITIES OVER 20,000 1064 Apple Valley 200.00 Blaine N/A Bloomington Brooklyn Center Brooklyn Park Bumsville 120.00 Coon Rapids Cottage Grove 4,000 Crystal 100.00 Eagan 50.00 Eden Prairie 500.00 Edina 145.00 Edina 200.00 Inver Grove Heights NA Maple Grove 65.00 Maplewood 200.00 Minneapolis 100.00 Minnetonka 1 O0 New Brig hton 75.00 New Hope 15 Plymouth 300.00 Richfield 300.00 Shomview 300.00 South St. Paul 200.00 St. Louis Park 250.00 St. Paul 500.00 White Bear Lake Woodbury N/A 280.00 300.00 325.00 120.00 150.00 1000 100.00 250.00 200.00 500.00 180.00 200/YEAR 312.00 50.00 290.00 44O 300.00 643.00 500.00 300.00 400.00 420.00 300.00 522.50 350.00 150 280 NEW;220 RE 100 275.00 300 167 CITY HAS 650 NEW/500 REN 195.00 500.00 150.00 150.00 750 135.00 300.00 From ~innesota Cities Magazine August 1995 KNOW? Regulating tobacco sales I'~ENT SULEM tudies indicate that a vast majority of smokers start smoking by the time they are 18. Studies also show that if individuals can make it to 18 without starting to smoke, they will likely never become smokers. Minnesota Statute 609.685 makes it illegal to sell tobacco and tobacco related products and devices to anyone under the age of 18 years. The statute also makes it a misdemeanor for anT· person under the age of 18 to possess tobacco or tobacco related products and devices. Despite these legal prohibitions, it is a common sight to see groups of teenagers smoking outside of school buildings, fast food restaurants and other popular teen hangouts. Cities frequently ask two questions when faced with the issue of smoking by minors. The first question is, should cities worn' about this prob- lem?" There are several reasons why cities should be interested in curbing illegal smoking by minors. First, smoking by minors is a violation of the law. Cities should always be interested in reducing the amount of illegal activities occurring within their limits. Second, and related to the first reason, a city's overall image is enhanced by creating a cleaner and healthier environment for its vouth and adults. Finally, smoking related health care costs drain federal and state budgets of millions of dollars per year. Tightly enforcing the law and reducing the number of underage smokers will help reduce government spending for smoking related health care costs, thus freeing up funds to be used for other city interests. The second question cities ask when confronted with the problem of smoking by minors is, "What can we do about it? This question is answered by state law authorizing cities to adopt an ordinance at least as restrictive as the requirements of M.S. 609.685. Such an ordinance would allow a city to take. responsibility for enforcing the prohibition of the sale to and the possession by minors of tobacco and tobacco related products and devices. Several cities across Minnesota, and nationwide, have already adopted very strong ordinances regulating the sale and possession of tobacco and tobacco products and devices. Some cities in the United States are also adopting new and innovative ways to combat the problem. The courts appear to be allowing increasingly restrictive regulations as long as the primaD' purpose of the ordinances is to prohibit unlawful access by youth to tobacco and tobacco related products and devices. Restric- tions on the advertising of cigarettes and other tobacco products and related dex4ces are also becoming increasingly popular. Several decided and current cases will determine the extent that such advertisements can be restricted. A city interested in regulating the sale of tobacco and tobacco related products and devices to minors, should consider adopting the following t)T~es of provisions: Require all vendors of tobacco and tobacco related products and devices to obtain a license to sell such items. Treat the license like an5' other license, but set the fee high enough to help cover minimal inspections of licensed premises. Fees of $200 to $500 per year are common. Some cities are finding success with a graduated fee schedule that sets the initial fee at an amount, such as $500, and provides discounts if the store owner agrees not to have vending machines, prohibits or restricts self- access, or trains the store's clerks in checking for age identification and in spotting false identification cards. A pro-rated fee schedule provides an incentive for the vendor to take some action, rather than reMng solely on city regulations and involvement. The ordinance should also provide that the illegal sale of tobacco or tobacco related products and devices shall be grounds for the suspension and/or revocadon of the license. A graduated penalty scale is advisable with increas- ing suspensions for initial violations and revocation after multiple ~-iola- dons. A penalty scale will encourage store owners to require their clerks to ask for proof of age before selling tobacco or tobacco related products and dex"ices to anyone who appears to be under the age of 18 ),ears. Regulate cigarette vending machines. Since vending machines offer minors easT' access to tobacco products, the courts have been receptive to tight restrictions on such machines. Some cities completely ban vending ma- chines, while others require that machines have restricted access and be in the plain view of employees so that only persons who are at least 18 can obtain cigarettes. Prohibit self-service stations of tobacco and tobacco products and devices. This provision would make it illegal for stores to have open racks of cigarettes. Tobacco and tobacco related products and devices would be kept behind the counter and would only be accessible to employees, thus reducing access by minors as well as cutting down on the risk of shoplifting. At the very least, a city should prohibit the self-sen'ice display of individual packages of cigarettes. Make it a misdemeanor for minors to possess tobacco or tobacco related products and devices. The ordinance should also make it a misdemeanor to alter one's age by use of false identification, or by use of another person's identification. This is the current law, but such a provision allows for easier local enforcement. In addition, the ordinance should define all major terms and specify enforcement procedures, such as the right of the city to perform random inspections of licensed premises by using undercover minors. Other possible regulations might include prohibiting the sale of tobacco within a set distance from any school, church, residence or other similar areas: establishing ~smoke-free" or "tobacco-free" zones: and adopting stricter clean indoor air requirements than currently provided for under state law (possible pre-emption problems would have to examined). Based on the argument that tobacco sales should be as tightly regulated as alcohol sales, at least one city has tried to make it illegal for anyone under the age of 18 to sell tobacco or tobacco related products and devices. Another option is to establish policies of not advertising tobacco related products in recreational facilities owned by the city and used bv youth who are under the age of 18. Finally. there is ~owing support for a ban on "point-of-sale" advertising. One Minnesota city is currently involved with a legal challenge to its ordinance that prohibits the use of tobacco advertising, except for black and white text signs, on any premises licensed to sell tobacco or tobacco related products and devices. This ban prohibits advertisements on clocks, shopping carts, check-out line dMders. trash cans and other popular mini- advertising sites. A number of cities have expressed interest in this rope of prohibition. The League is following this case and will advise cities of their rights after a decision has been reached. Another resource for cities faced with the issue of smoking bv minors, is the Minnesota ASSIST program of the Minnesota Department of Health and the )anerican Cancer Societv. Minne- sota ASSIST works to promote a tobacco-free environment. Minnesota ASSIST has recently begun targeting cities for assistance in the campaign to enforce the law against the illegal sale to and possession by minors of tobacco and tobacco related products and devices. The program has a number of sample ordinances and research articles on the topic. The League is currently working with Minnesota ASSIST to develop a model tobacco ordinance. Earn discussions have focused on establishing an incentive program that encourages cities to create tobacco-free environments for their youth. More information will be available this fall. Cities wishing to receive sample tobacco ordinances, or with specific questions about creating a tobacco-free environment and reducing the number of underage smokers, can contact Francie Mantak of Minnesota ASSIST, (612) 623-5756, or Kent Sulem at the League office, (612) 490-5600 or (800) 925-0072. ~ Kent Sulem is codification attorney with the League of Minnesota Cities. Campbell, Knutson, Scott & Fuchs, RA. Attorneys at Law Practice dedicated to the representatio, of cities and other units of local govent- meut throughout Minuesota. £rlwrtise that respects 3,our budget. cmttralling ,h'vehqmwnt tlllHex~ttioIl emplo,mc, t ,lisluttes n,ctlmuls rout water lan, code eqfi,rcemen t gert eral gopcml men t Contact: Tom Scott (612) 452-5000 or 1-800-452-5030 1380 Corporate Center Curve, Eagan, MN 55121 SERVING MINNESOTA CITIES The newly formed MINNCOR Industries, combin- ing all the resources of Minnesota Correctional Industries, offers a wide range of quality products to economically meet the needs of your city! OFFICE AND INSTITUTIONAL FURNITURE FACILITY SIGNAGE OFFICE SUPPLIES PRINTING EMERGENCY GLOVE POUCHES INSTITUTIONAL CLOTHING & TOWELS VEHICLE REFURBISHING PIERS AND DOCKS Please call, write or fax us to find out about these products and more: (In MN) 1-800-MINNCOR (646-6267) Ph. (612) 627-6030 / Fax (612) 627-5448 2855 Anthony Lane So. Suite 200 St. Anthony, MN 55418 REVISED CITY COUNCIL LETTER REPLACEMENT MEETING OF: SEPTEMBER 11t 1995 AGENDA SECTION: lYE,S FOR CONSIDERATI ON ORIGINATING DEPT.: CITY MANAGER NO: 9 Other Resol ut i ohs FINANCE APPROVAL ITEM: BEING A RESOLUTION ADOPTING A BY: WILLIAM EERITE BY: PROPOSED BUDGET, SETTING THE CITY AND HRA PROPOSED LOCAL LEVY, AND DATE: SiEPTEMBER 6, 1995 ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 1996 NO: q, AoX,) At the work session of September 5, 1995, the City Council reviewed the proposed 1996 budget and the proposed local levy for 1996. Under the current law, it is necessary for the City to certify a proposed levy, proposed budget, and a public Truth in Taxation hearing date to the County Auditor by September 15th. On or before December 28, 1995, the City must certify a final levy to the County Auditor. The final levy can be less than the proposed levy but it cannot be more than the proposed levy. In addition to the City's local levy, the County collects and distributes to cities an area-wide fiscal disparities tax. This area-wide tax has decreased for the two preceding years, and it is currently estimated that there may be a slight increase for 1996. The area-wide tax budgeted for 1995 was $603,000. For budgeting purposes, we have used that same figure in the preliminary projections for 1996; however, it is anticipated that this amount will increase in the final estimates that will be available prior to the City's adoption a final tax levy. The attached resolution includes the current maximum estimated area-wide tax amount and the City Manager's proposed local levy. The following chart reflects the proposed local levy and the percentage increase in local taxes from 1995 to 1996 at 5.83%. The chart also shows other local levy options and the percentage increase for taxpayers in Columbia Heights. Payable 1995 Local Levy Payable 1996 Local Levy 2,005,078 Percent of Increase from 1995 City Manager Proposed 1996 Local Levy 2,121,914 5.83% Other Payable 1996 Local Levy Options: 2,105,332 5.00% 2,095,307 4.50% 2,085,281 4.00% 2,075,256 3.50% 2,065,230 3.00% 2,055,205 2.50% 2,045,181) 2.00% 2,035,154 1.50% 2,025,129 1.00% 2,015,103 0.50% The resolution also ratifies the Housing and Redevelopment Authority tax levy of $72,191.70, and establishes the budget hearing date of November 30, 1995, at 7:00 p.m. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 95- 6_~0Being a Resolution Adopting a Proposed Budget, Setting the City and HRA Proposed Local Levy, and Establishing a Budget Hearing Date for Property Taxes Payable in 1996. WE:dn 9509063 COUNCIL ACTION: CITY COUNCIL LETTER MEETING OF: SEPTEMBER 11~ 1995 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: 9 Other Resolutions FINANCE APPROVAL ITEM: BEING A RESOLUTION ADOPTING A BY: WI,LLI ,A~ELRITE BY: AND HRA PROPOSED LOCAL LEVY, AND DATE: PTEMBER 6, 1995 ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 1996 q. At the work session of September 5, 1995, the City Council reviewed the proposed 1996 budget and the proposed local levy for 1996. Under the current law, it is necessary for the City to certify a proposed levy, proposed budget, and a public Truth in Taxation heating date to the County Auditor by September 15th. On or before December 28, 1995, the City must certify a final levy to the County Auditor. The final levy can be less than the proposed levy but it cannot be more than the proposed levy. In addition to the City's local levy, the County collects and distributes to cities an area-wide fiscal disparities tax. This area-wide tax has decreased for the two preceding years, and it is currently estimated that there may be a slight increase for 1996. The area-wide tax budgeted for 1995 was $603,000. For budgeting purposes, we have used that same figure in the preliminary projections for 1996; however, it is anticipated that this amount will increase in the final estimates that will be available prior to the City's adoption a final tax levy. The attached resolution includes the current maximum estimated area-wide tax amount and the City Manager's proposed local levy. The following chart reflects the proposed local levy and the percentage increase in local taxes from 1995 to 1996 at 5.83%. The chart also shows other local levy options and the percentage increase for taxpayers in Columbia Heights. Payable 1996 Local Levy Percent of Increase from 1995 Payable 1995 Local Levy 2,005,078 City Manager Proposed 1996 Local Levy 2,121,914 5.83% Other Payable 1996 Local Levy Options: 2,105,332 5.00% 2,212,143 4.50% 2,185,535 4.00% 2,282,320 3.50% 2,245,687 3.00% 2,332,447 2.50% 2,285,789 2.00% 2,362,523 1.50% 2,305,840 1.00% 2,372,549 0.50% The resolution also ratifies the Housing and Redevelopment Authority tax levy of $72,191.70, and establishes the budget hearing date of November 30, 1995, at 7:00 p.m. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 95-.i, Being a Resolution Adopting a Proposed Budget, Setting the City and HRA Proposed Local Levy, and Establishing a Budget Hearing Date for Property Taxes Payable in 1996. WE:dn 9509063 COUNCIL ACTION: RESOLUTION 95- · RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET, SETTING THE CITY AND HRA PROPOSED LOCAL LEVY, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 1996. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the following is hereby adopted by the City of Columbia Heights. Section A. The proposed budget for the City of Columbia Heights for the year 1996 is hereby approved and adopted with appropriations for each of the funds as follows: Expense General Fund 6,748,890 Community Development Admin 773,725 CDBG/HOME 364,309 Parkview Villa North 259,417 Parkview Villa South 137,479 Para Transit Fund 93,482 State Aid Maintenance 109,486 Cable Television Fund 90,863 Library 443,181 DARE Project 6,325 Police Grant 100,522 Fast Cops 42,576 Project Pride 3,175 Capital Improvements Fund 473,152 Multi-Use Redevelopment 27,060 Infrastructure Fund 200,000 Capital Equipment Replacement Funds: 331,269 Central Garage Fund 353,917 Liquor Fund 5,640,009 Water Utility Fund 1,343,139 Sewer Utility Fund 1,388,486 Refuse Fund 1,303,091 Water & Sewer Construction Funds 339,000 Energy Management 346,866 Data Processing 97,929 Police/Fire Cont Reserve 118,783 Debt Service Fund 2,946,536 Total Expense Including Interfund Transfers 24,082,667 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies as hereinafter set forth for the year 1996: Revenue Available General Fund 6,748,890 Community Development Admin 773,725 CDBG/HOME 364,309 Parkview Villa North 259,417 Parkview Villa South 137,479 Para Transit Fund 93,482 State Aid 109,486 Cable Television Fund 90,863 Library 443,181 DARE Project 6,325 Police Grant 100,522 Fast Cops 42,576 Project Pride 3,175 Capital Improvements Fund 473,152 Multi-Use Redevelopment 27,060 Infrastructure Fund 200,000 Capital Equipment Replacement Funds: 331,269 Central Garage Fund 353,917 Liquor Fund 5,640,009 Water Utility Fund 1,343,139 Sewer Utility Fund 1,388,486 Refuse Fund 1,303,091 Water & Sewer Construction Funds 339,000 Energy Management 346,866 Date Processing 97,929 Pension Reserve 118,783 Debt Service Fund 2,946,536 Total Revenue Including Interfund Transfers 24,082,667 Section C. The following sums of money are levied for the current year, collectable in 1996, upon the taxable property in said City of Columbia Heights. tor the following purposes: Estimated Area-Wide 688,931, Estimated Local Levy 2,121,914 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy Budget for fiscal year 1996 in the amount of $72,191.70. BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget hearing shall be held on November 30, 1995, at 7:00 p.m. in the City Council Chambers. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this __ Offered By: Seconded By: Roll Call: day of 1995 Joseph S. Sturdevant, ~l~)r~--- Jo-Anne Student, Council Secretary F \HOME,JEAN.A\BUDGE'f96~RESP96 2 .~ ' RESOLUTION 95-L? RESOLUTION OF HOUSING ARD REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED HRA TAX LEVY BUDGET FOR FISCAL YEAR 1996 ~ APPROVAL TO CERTIFY SAME TO ANOKA COUNTY. WHEREAS, the Housing and Redevelopment Authority of Columbia Heights, Minnesota herein referred to as the "Authority" is a public body corporate and politic organized pursuant to MN Statutes, Section 469.001 et seq: and WHEREAS, the Authority has and will co:ntinue to develop and implement housing and redevelopment programs and provide relocation services pursuant to provisions of M.s. 469.001 to 469.047; and WHEREAS, it is necessary to prepare a statement of proposed HRA Tax Levy operating expenditures and revenue estimates for FY 1996; and WHEREAS, the Authority Commissioners have reviewed and determined that the proposed HRA Tax Levy expenditures and revenue estimates for FY 1996 are listed on the attached HRA Tax Levy Budget for Fiscal Year 1996; and WHEREAS, pursuant to M.S. 469.033, subd. 6, the Authority upon approval of the City Council is authorized to levy a special tax upon all property, both provided in M.S. 469.001 to 649.047 (as amended) and WHEREAS, the HRA is required to file its budget with the City by August 1 each year ; and WHEREAS, pursuant to M.S. 275.065 (1) on or before September 15 the Authority is required to adopt a proposed budget and certify the same to the County Auditor. NOW, THEREFORE BE IT RESOLVED that the Commissioners of the Housing and Redevelopment Authority of Columbia Heights, Minnesota hereby approve and adopt the proposed HRA Tax Levy Budget for FY 1996 as attached; and authorizes the Executive Director to file the same with the City of Columbia Heights and to certify the same to the Anoka County Auditor prior to September 15, 1995. PASSED THIS ISTH MOTION BY: Heintz ROLL CALL: AYES: DAY OF JULY , 1995. SECONDED BY: Jindra Heintz, Jindra, Dustin, Murzyn, Nawrocki NAYS: HOUSING AND REDEVELOPMENT AUTHORITY OF-COLUMBIA HEIGHTS, MINNESOTA Donald R. Schneider, Executive Dir~tor D.~../Murzyn, J~/, ~air RES95 Housing & Redevelopment Authority of Columbia Heights Commlm~kmm~m Heinz 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857. (612) 782-2854 HRA T~X LEVY BUDGET FOR FISCAL YEAR 1996 (January 1 - December 31, 1996) REVENUE 1. Levy for HRA Housing and Redevelopment Purposes on real and personal property ($551,081,700' x .0131% = $72,191,70) $ 72,191.70 Levy for providing Informational Service and Relocation Assistance ($551,081,700, x .0013 = $7,164.06) TOTAL HRA LEVY .00 PROPOSED EXPENDITURES 1. Redevelopment Expenses in Sheffield Neighborhood 2. HRA Informational Service & Relocation Assistance $ 72,191.70 .00 TOTAL $ 72~191.70 * Based on Anoka County Property Tax Department Assessor's Preliminary Taxable Market Value on personal and real property taxes for 1995 and payable in 1996. levy Equal Opportunity Employer Equal Housing Opportunity Agency CITY COUNCIL LETTER Meeting of: September 11, 1995 i?EH$ FOR CONSiDERATiON AGENDA SECTION: Other Resolutions/Ordin. ORIGINATING DEPT.: CITY MANAGER NO: 9 Planning and Zoning APPROVAL ITEM: Lotsplit, Benedict Schaefer BY: Tina Goodroad BY: ~,~ NO: Case #9509-37, 569 N.E. ...... 38th Ave.~ DATE: September 7, 1995' "'.~/~.t~ > The Planning and Zoning Commission heard the request of Mr. and Mrs. Schaefer for subdivision approval for a lotsplit of their property at 569 N.E. 38th Avenue, legally described as Lots 12, 13 and 14, Block 83, Columbia Heights Annex to Minneapolis, together with the south half of the vacated alley lying adjacent to said lot. The three lots are currently combined as one parcel. The lotsplit will create two 52.5 wide lots for two construction sites. Mr. and Mrs. Schaefer are requesting this lotsplit so that both lots can be sold for new construction of single family dwellings. Once the lots are split, they will create two 52.5 x 135 foot lots measuring 7,087 square feet. However, as the Zoning Ordinance currently reads, this lot size will not meet all requirements. According to Section 9.108(4) of the Zoning Ordinance, lot area and width requirements for a single family dwelling in a R-3 zone are 6,500 square feet for lot area and 60 feet for lot width. These lots will only meet the lot area requirement. In addition to this problem, the Lotsplit Ordinance, Section 9.407(2), was recently amended on October 11, 1993 where it states "In no case shall a variance for lot width be granted so that any lot is less than 90% of the required lot width". With this change, the minimum lot area can only be reduced to 54 feet from the 60 foot requirement. This amended Lotsplit Ordinance is impossible for the Schaefers to meet, even though all of the other lot requirements and setbacks can and will be met. The Schaefers have owned this property since they inherited it in 1967. It has always been the Schaefers intention to split these lots as is evident in their requests for additional services back in 1991, before the amended lotsplit ordinance came into effect. Kathy Young, Assistant City Engineer, has provided a letter signed by Mrs. Schaefer requesting additional water and sewer services. The assessment record also shows they were assessed and paid for two water services and one sewer service for these lots (one sewer service was existing). The total cost for the services was $1,808.00. A map from Ms. Young also shows the two water and sewer services connected for lots 12, 13 and 14. These services are in place to accomodate two single family homes and the lot sizes are more than adequate to provide a nice size lot for each home. Because the Schaefers requested and paid for additional services in 1991, Staff believes the lotsplit should be approved because the City did provide prior representation that a lotsplit was feasible at the time services were paid for regardless of the amended lotsplit ordinance that took effect in 1993. The Planning and Zoning Commission unanimously recommended approval of the lotsplit. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to approve Resolution 95-61, being a Resolution approving the lotsplit as requested. COUNCIL ACTION: ccag995.no2 RESOLUTION NO. g5 - 61 SUBDZV]S]ON REQUEST CITY OF COLUMBIA HEIGHTS 590 - 40TH AVENUE N.E. COLUMBIA HEIGHTS, MN 55421 I, Mary Jane Schaefer, Hereby request a split of PIN' 35 30 24 43 0007, Legally described ms: Lots 12, I3 and 14, Block 83, Columbia Heights Annex to Minneap- olis, Anokm County, Minnesota. Together with the South Half of vacated alley lying adjacent to said Lots. THE DESCRIPTION HENCEFORTH TO BE: A. Lot 12 and the east 17.50 feet of Lot 13, Block 83, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Together with the South Half of the vmcmtd alley lying adjacent to said Lots. Lot ]4 and that part of Lot ]3 lytng~sterly of the east ]7.50 feet thereof, Block 83, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Together with the South Half of the vacated alley lying adjacent to said Lots. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, in the ameunt of $ -Q- be divided. Paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Auditor within one (1) year of the date of the Council action. PLANNING & ZONING DEPARTMENT ACTION: This~day of , ]9 . Offered by: Seconded by: Roll Call: Zoning Officer CITY COUNCIL ACTION: This~day of , ]9__.. Offered by: Seconded by: Roll Call: S ig~natu/~K/~f O~m~r, Notable 40~]~lerM,~d~rne~ts. NE. Colb~ia Hts. Telephone No. 788-8428 SUBSCRIBED AND SWORN TO BEFORE ME this ~day of~e~JY- , 19 ??__~. lic Secretary to the Council Joseph Sturdevant, Mayor FEE $10.00 DATE PAID 8/17/95 RECEIPT No.: 33672 Zon£n~ &pplic~ble Ci~ O~dLnsnce Number Presen= ZOnL~S .... Section __Proposed Zon~a_ ,,,Propoeed U;e__ 8. Ex2~LbALs SubnLtted (maps., d~a~r&ms, etc.)_ . Acknovledspent and Si~acure~ The undersA~ned hereby ~epresen~s upon 811 of the p~nil~e~ o~ lay, ~o; the purpose o~ Luduc~u$ ~he C~y of Col~b~a actLon here~n requested, thit &ll s~tenen~s here~ are t~e 8nd tha~ all work here~ ment~ed v~l be done ~ occordance v~h the Ord~nces o~ the Si~ture o¢ Appl/csn~ $C.~LE I' · ~' o . iRON MONUMF..NT ~£ARINGS ARE ON AN lot 12 and the east 17.50 feet of Lo[ 13, Block 83, COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, Anol~ County, MUmesota Together wslh the South Half of the vacated alley lying adjacent to said Lots. Lot 14 and that part of Lot 13 I)sng westerly of the east 17.50 feet thereof,, Block 83, COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, Anoka Count)', Mtrmesota Together with thc South Half of the vacated alley lying ad.lace~t to said Lots. "'~" Col. Hts. Annex 12/13/1~ ~A~k~- &~SG~a~ Jane Schaefer~~~ and S~ of vac. alley ly. N. & ad~. to sd. lots ~-38th Ave. - - . , 105 x 135 I 35 Asp. ~at 6~.30 23.10 3 3 1~53 !05' on 38 ~5 Sto~ S~er 283.50 ~q.50 8 3 lp78 lq,175' ~ ~ ~ ''''~ .~0 TL ~ater 105.00 52.50 8 2 1~70: 105~ ~ 1.00 ~2 Seal Coat 122,85 8 1 1981 10 ' on Sth 1,17 11 St. Reconstr. 8079.65 538.64 9~ 15 1991 i~ r. [05' ou 38th ~2.28 ~9 Sea~ ~oat 590'40th Avenue N. £. $:~'~/- ~ Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Edward M. Carbon Councilmembers Sean T. Clerkin Bruce G. Nawroc~ci Gary L. Peterson Robert W. Ruettimann June 19, 1991 Ms. Mary Jane Scharfer 4101 Madison St. N. E. Columbia Heights, MN 55421 Subject: Water and Sewer Service Installation to Vacant Lots Dear Ms. Scharfer: I'm enclosing the letter concerning authorization to install water and sewer services. The original water service was installed in the early 1900's and would be lead or galvanized pipe. This service does not meet the City standard of 1" copper pipe required for a new home. It will be necessary to install one sewer service and two water services. Please modify your statement to reflect this and return the letter by July 1, 1991. Sincerely, Kathyjean K Young~ Assistant City Engineer KKY:jb 91-387 Enclosure "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3575 (612) 752-2500 Mayor Edward M. Carlson Counciimembers Sean T. Clerkin Bruce G. Nawrocki Gary L Peterson Robert W. Ruettimann May 16, 1991 Return to: Ms. Kathyjean K. Young Assissant City Engineer City of Columbia Heights 637 - 38th Ave. N. E. Columbia Heights, MN 55421 Dear Ms. Young: We have received your letter dated May 15, 1991, advising us that it would be economical to install water and sewer services between the City's mains and the property line during the construction of our street. These services would serve two building sites at 569 38th Ave. ~.~. Lots 12~ 13 & iA , Block 83 , Annex to Minnea~oli~ and for this purpose have selected the option as listed below. Option #1 We request that services be installed for water and sewer to serve the above sites. We understand that the City will install the services, and we agree that said costs for the water and sewer services will be included with the overall project assessment for the construction on our street. Option ~2 We have noted the Engineering Department's advice and will have the said sewer and water services installed at the above sites by our plumber, and at our expense including all necessary costs for permits and restoration, before the new concrete curb and gutter and bituminous street surfacing has been placed on the street. RECEIVED JUN 1 8 1991 "SERVICE IS OUR BUSINESS" Public Works Dept. EOUAL OPPORTUNITY EMPLOYER - 2 - Option ~3 We have noted the Engineering Department's advice and do not wish to have any additional services installed at this time for the following reason: We, the undersigned, have read and do understand the available options listed above and have selected Option # O~C.~ as our choice. We also recognize that it is the City' s policy that no excavations (except for emergencies) be made in a newly constructed street for a period of five (5) years. Yours truly, Z% Address Phone KKY:jb I, Ii I I I ..1_ I Tlad 33~L ,~1 c CITY COUNCIL LETTER Meeting of: 9/11/95 AGENDA SECTION: I TEHS FOR CONS 1 DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. PUBLIC WORKS 9 Bid Consideration / _ ', ITEM: AWARD CONTRACT FOR IMPROVEMENTS TO BY: M. Winson ~ '~j BY: NO. OSTRANDER PARK BUILDINGt~ ~ IJ ~o ,,~, _'~, DATE: 9/:5/95 DATE: On June 12th, the City Council authorized staff to seek bids for rehabilitation of the Ostrander Park Building. Originally, $10,000 had been budgeted to rehabilitate the McKenna Park Building, but as the costs would have greatly exceeded the budgeted amount, the Park and Recreation Commission recommended the funds be utilized for the Ostrander Building. The work at Ostrander is to include replacement of exterior doors and interior and exterior lighting. The door replacements are necessitated by the poor structural condition of the existing doors. The existing interior fluorescent light which poses a safety problem is to be replaced with high pressure sodium fixtures. Two bids were received for the September 1, 1995 bid opening. The bids are: PMI Construction Co. Lund Martin Construction, Inc. $14,220.00 $17,250.00 Staff is recommending that the contract be awarded to PMI. This firm recently completed the handicap improvements to several park buildings. The funding necessary for this project is available as several Park Capital Improvement projects will not be undertaken in 1995. RECOMMENDED MOTION: Move to award Project 4/9523, Ostrander Park Fluilding Modifications, to PMI Construction Co. of New Brighton, based on their low, qualified, responsible bid of $14,220.00; and, fur[hermore, to authorize the Mayor and City Manager to enter into an agreement for the same, funding to be from 412-45200-5120. MAW:jb 95-537 CO UNCILACTION: CITY COUNCIL LETTER Meeting of: 9/11/95 AGENDA SECTION: ITEMS FOR CONSI DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 Bid Consideration PUBLIC WORKS ITEM: AWARD CONTRACT FOR WATER TOWER BY: M. Winson f~l BY: NO. IMPROVEMENTS qo B.a) DATE: 9/5/95~'~ DATE: On April 10, 1995, the City Council authorized staff to seek bids for repair and repainting of the City's 750,000 gallon water tower. need for the improvements are documented in the report on the condition of the tower prepared by AEC Engineers and Designers in 1993. The Bids were received and opened from four contractors on August 29, 1995. The bids were split into Alternate A-AIl work to be done by October 21, 1995 and Alternate B-AIl work to be done by May 18, 1996. The results of the bid are: Alternate A Alternate B TMI Coatings, Inc. Odland Protective Coating Abhe & Svoboda, Inc. J & W Sandblasting Engineer's Estimate $ 184,000 $ 179,000 No bid $ 196,800 $ 243,300 $ 254,000 No bid $ 268,000 $ 156,775 $ 156,775 Based on the 1993 report, staff had budgeted $130,000 in the 1995 Water Capital Improvements Fund for the Engineering Services Contract and the construction cost. At the time of approval of Engineering Services Contract on June 12, the estimated cost for the project was $18,400 for Engineering Services and $150,775 for construction for a total of $169,175. Using the low bid of $179,000 for Alternate B, the total project cost wilt be $197,400. The price increase over the estimate is apparently related to recent additional requirements by the Department of Health and O.S.H.A. on water tower improvements. It should be noted that the tank was originally built in 1975 and the last painting and repairs were in 1983. Replacement cost for this tank today would be approximately $300,000 to $350,000. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/11/95 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO. PUBLIC WORKS ITEM: AWARD CONTRACT FOR WATER TOWER BY: M. Winson BY: NO. IMPROVEMENTS DATE: 9/5/95 DATE: Continued - Page 2 It is staff's opinion that rebidding this project will not result in lower costs. Additionally, staff recommends Alternate B be awarded as it results in lower cost and, due to unknowns with regard to fall weather conditions, will result in the tower being out of service for a shorter period of time. As of the end of 1994, the Water Capital Construction Account had a balance of $335,000. Although completing this project will substantially reduce the fund balance, further delays in the tower improvements will make these needed improvements more costly to complete. RECOMMENDED MOTION: Move to award Project #9503, Water Tower Iraprovements, to TMI Coatings, Inc., based on their low, qualified, responsible bid for Alternate B of $179,000; and, furthermore, to authorize the Mayor and City Manager to enter into a agreement for the same, the payment for said agreement to come from Fund 651-49449-5130. MAW:jb 95-536 COUNCIL ACTION: uE~°~°U c- LLI .-1 0 0 '~ c- © 0 ~ ___1-- r-,, CD -'o cZ) 0 cZ) i-.- oD '-- ,:q" 0 CD 01~0 IZ) ~ C) LO r-,, ::~ 0 o 0 cz) CZ) CZ)  ~ o ~ ~ (,.ID 0 0 0 0 ,~ ~- ~ o o o o i~ ~" ~ 0 kO 0") 0 0 m ~ 0 0 0 0 0 0 ~ "0 '.~ 0 0 0 0 0 ~- 0 ~ I", I.~ (.0 0 0 ,- ~ ~ c c~ ~ ._ '~ r- -0 _ ~ 0 0 SEP-05-95 TUE 11:25 AEC Engineering -MPLS,MN F¢~X NO, 612334310! P, 02 AE:t: E~NGINE£RING Suite 400 Phon~: ~2) F~x; (612) 334-310~ September 5, ~ 995 ENGINEERS INSPECTORS By Fax and U.S. Mail Mark A. Winson, P.E. Public Works Director/City Engineer City of Columbia Heights Municipal Servic~ Center 637 38th Avenue N.E. Columbia Heights, Minnesota 55421-3878 Cleaning, Repairing and Painting 250 MG Single Pedestal Spheroid City of Columbia Heights, Minnesota AEC Project Number 5593050 Bid Evaluation Dear Mr. Winson: The bid opening for the above referenced project was held on August 29, 1995. The following bids were received as follows: Alternate A: Reconditioning, Fall 95 Schedule BIDDER Abhe & Svoboda TMI Coatings Alternate B: Reconditioning, Spring 96 Schedule BIDDER TMI Coatings Odtand Protective Coatings Abhe & Svoboda J&W Sandblasting TOTAL $243,300 184,000 TOTAL $179,000 190,800 254,400 268,000 The Engineer's Cost Estimate for reconditioning of the Tower was $156,775. The bids received were substantially over the Engineer's Cost Estimate. SEP-05-95 TUE 11:26 REO En~ineerin~ -MPLS,MN F~× NO, 6123349101 P, 03 Mark A. Winson, P.E. September 5, 199.6 Page 2 tf the City elects to accept the Iow bidder for Alternate B, AEC finds that TMI Coatings, Inc. meets the requirements of the Project Specifications. AFC recommends TMI Coatings, [nc. be awarded the contract for Cleaning, Repairing and Painting the 250 MG Single Pedestal Spheroid in Columbia Heights, Minnesota. If you have any questions regarding AEC's recommendation, please call me. Sincerely, AEC ENGINEERING Robert E. Kollmer Senior Inspector/Project Manager NAC'E International, Certificated Coatings Inspector No. I291 Enclosure (8~v050) CITY COUNCIL LETTER Meeting of: 9/11/95 AGENDA SECTION: ITEHS FOR CONS IDERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 Bid Considerations PUBLIC WORKS ITEM: AUTHORIZATION TO PURCHASE-- BY: M. Winson /~ ~'~J BY: ' NO. REPLACEMENT FOR #136 q' --' ~'~'~ ~d DATE: 9/5/95 DATE: Staff has budgeted $25,000 to replace Unit #136, a 1984 GMC/Sierra 2500 3/4 ton pickup used by the Sewer and Water Department. The replacement was bid out in May 1995 with resulting low bid being $24,084. The City Council rejected all bids. The City can purchase a new 1995 Ford F250, heavy-duty 4 x 4 pickup from Midway Ford on the State Contract for $16,365 plus tax. This unit has a heavy-duty front suspension, allowing for future installation of a plow. Staff would need to receive quotes for an appropriate utility box to complete the unit. The estimated cost for the utility box is $6,500. The total for replacement would be approximately $23,000. RECOMMENDED MOTION: Move to authorize staff to purchase a new 1995 Ford F250, heavy-duty 4 x 4 pickup from the State contract at a cost not-to-exceed $16,750 plus tax equally split between funds 433-49449-5150 and 432-49499-5150; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 95-538 COUNCIL ACTION: To: CITY OF COLU~IA HEIGHTS , 6;~) &~; ~/4 ~'Y F' From: Contracts ~ Technical Services 1-12-95 Z:31pm p. 24 of 24 ~ ~ ~., ~ Page 23 ~ ~832 ~ 36. ~ ~n 4x4 p~ ~ ~ sm~ ' %x ~ .. $~ ~f~ ~e ~ ~ /~/ ~ ' - ~V.~ 8600 1~. - ~y t~ - styl~ s~e 8 f~t ~x - T~ ~d~ ~y - ~e ~ug-~ h~ 600 ~tt ~ ~~ - ~ ~d~ fa~ ~~ MAK~ Ford MC~EI3 95 F250 HD 4x4 TZRE SIZE: ~L.T~35/85Rx16E ENG~ SIZE: 5.8 L ~m8 Delivery Dest inatiom M~orhead 39. Four ~heel dri~ utility vehicle per state spec~ ~-20q-94, with the follow~g optional - GVW rat~g, minimam 5600 Lbs. - Ckjarette t~hter and ash receptacle - Po~r Steerin~ - ~ntomtic TransmJss ion - Battery, mininum 430 cold crank at 0° d~charge - Air conditioning, factory installed - Ail windows tinted - Engine Plug-in Heater, 600 ~att miniman - Vinyl Bucket Seats - Manual Huks $19, 495. 00 M~E~ BRONCO F~GINE S/Z~ 5.0 L T~E SIZ~ P235/75Rx15 5MANSM/S~3D~ AUIO CD Delivery Destinatio~ St Paul, blq 220.00 CAPITAL EQUIP~NT PURCHASE JUSTIFICATION 1. Item to purchase: 3/4 Ton 4 x 4 Pickup 2. New; or Replace: 3. If replace, present equipment data: 3A. Make: GMC/Sierra 2500 X 3B. Year purchased: 1984 3C. Purchased new? X 3D. Original Cost: 10,915 3E. Estimated hours/days used per year: 3F. Engine hours used per year if knovn: 3G. Repair history: Labor cost past 36 months: Parts cost past 36 months: $2.260 $2,700 or Used? $0.47/mila $ 0-30/mi- 26O + /- Number of days down time past 36 months: 3H. Operating cost per mile (or other unit of measure): 4. Proposed new equipment to replace item described in ~3 above: 4A. Estimated cost of item: $ 23,500 4B. Budgeted money: $ 25,000 4C. Where is the money budgeted? Department name: Water/Sewer Department line item: 433-49449-5150 and 432-49499-5150 4D. Estimated operating cost per mile (or other unit of measure): 4E. "Features" on new unit that are not on present equipment: a. Better mileage per ~allon b. do 4F. What are the advantages or cost savinngs of the new features: Reducrinn in f~ml aDH m~nte~lRC~ cost. 5. If first-time purchase: SA. Purpose of new item: 5B. How is this work presently being done? 5C. Cost of doing the task now? SD. Cost of doing the task if new item is purchased? SE. Estimated operating cost of proposed new item (per mile or other unit of measure: 5F. Life expectancy of new item: 5G. Where will new item be stored? Is there space available? 6. Person's name making request and providing data: t-lar k Winson 7. Date proposed to City Manager: 8. Date reviewed at Council Work Session: 9. Date authorized to take bids: 10. Date of bid opening: 11. Date of Council to purchase: 12. Council action: 13. City Manager's review notes: SWA/bj 031892 CITY COUNCIL LETIt~R Meeting of: 9/11/95 AGENDA SECTION: I TEHS FOR CONS I DERAT I ON ORIGINATING DEPARTMENT: CITY MANAGER NO9 B i d Cons i derati OhS PUBLIC WORKS ITEM: FINAL PAYMENT FOR MUNICIPAL BY: M. Winson ]~/~ BY: -, NO. PROJECT #9511 - SEAL JACKSON POND WELL DATE: 9/5/95l-- DATE: q. _tZ4. Attached is the invoice from E. H. Renner and Sons for sealing the inverted well at Jackson Pond. The well was sealed in accordance with Minnesota Department of Health regulations and standards. The abandonment number is H66500. RECOMMENDED MOTION: Move to accept the work for Municipal Project #9511, Seal Inverted Well at Jackson Pond and to authorize final payment of $9,500.00 to E.H. Renner and Sons of Elk River, Minnesota. MAW:jb 95-533 COUNCIL ACTION: INCORPORATED WEL. L ~//_/_/NG FO~ FOU~ GENE~AT/ON$ 16~88 JARVIS STREET N.WJELK RIVER, MN 55330 . PHONE: (612) 427-6100 / FAX: (612) 427-0633 RECEIVED AUG 28 1995 Z.vOZCE N0.:41045 CUSTOMER NO.: 1082 PUbii¢ Works Dept. DATE: 08/28/95 SOLD TO: CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE NE ATTN: KATHY YOUNG COLUMBIA HEIGHT, MN 55421 SHIP TO: ABANDONMENT: ( H66500 ) 44TH AND JACKSON SALES- ORDER SHIP DATE SHIPPED VIA F.O.B. TERMS PERSON DATE P.O. NUMBER / / NET 30 04 UNIT QUANTITY DESCRIPTION PRICE AMOUNT I SEALING OF INVERTED WELL 9,500.00 9,500.00 AT JACKSON POND. . THANK YOU SUB-TOTAL 9,500. O0 SH I PPI NG CHARGES O. O0 SALES TAX O. O0 TOTAL 9,500. O0 VVHITE-CUSTOMER YELLOW-OFFICE PINK-REMITTANCE CITY COUNCIL LETTER Meeting of: September 11, 1995 AGENDA SECTION: ~ ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER'S NO:~ o Bid Considerations CITY MANAGER'S APPROVAL ITEM: NEWSLETTER PRINT~,G QUAATION~) BY: P. HENTGES BY:~ NO: . . DATE: 9 - 8 - 95 DAT City staff solicited newsletter printing quotations for the newsletter formats of "Heights Happenings" and "Heights Highpoints" The low quotation for the "Heights Happenings" newsletter was submitted by Rapid Graphics in the amount of $4,779. IPC Printing submitted a bid ~:hat was substantially higher due to the fact that they use a sheet feed press as opposed to a web press. The Rapid Graphics' bid is $542.75 less than what they charged for printing the spring issue of "Heights Happenings". The savings is due to the fact that Janice McGhee at the Recreation Department did the typesetting and layout using desk-top computer publishing software. For the "Heights Highpoints" newsletter, IPC submitted the low quotation of $2,975.74. As I previously pointed out, the "Heights Happenings" newsletter is formatted for the City's programming and time-dated information. On the other hand, the "Heights Highpoints" newsletter is used to discuss and inform the citizenry of a specific topic or current event in the city. If approved by the Council, City staff will enter into a letter of understanding. There may be slight changes in the format of the "Heights Happenings" newsletter in order to reduce it to booklet size and improve typesetting and layout capabilities. RECOMMENDED MOTION: Move to approve the low quotation of Rapid Graphics in the amount of $4,779 for the printing of the "Heights Happenings" newsletter and approve the low quotation of IPC Printing in the amount of $2,975.74 for the printing of the "Heights Highpoints" newsletter, and authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Meeting of: September 11, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO.: COMMUNITY DEVELOPMENT APPROVAL ITEM: AWARD DEMOLITION CONTRACT ON BY: EVELYN NYGAARD BY: 4501 MADISON N.E./4656 MONROE N.E. DATE: Sept. 7, 1995 NO: Five quotes for the removal of the structures at 4501 Madison Street and 4656 Monroe Street were obtained in August, 1995. Both properties are dilapidated and deemed hazardous. 4501 Madison Street was condemned and the order to raze was granted by the Courts in August of 1995. 4656 Monroe Street was acquired through the CDBG Neighborhood Revitalization Program. K.A. Stark submitted the lowest responsible bid of $9,250 for the total demolition cost of both structures ($4,500 for 4501 Madison and $4,750 for 4656 Monroe). Following is a summary of bids received: K.A. Stark R-P Excavating Thomas Contracting Drobnik's Demo. Disposal Systems 4501 4656 Madison Monroe Total 4,500 4,'750 9,250 5,600 5,.$00 11,200 5,128 6,349 11,477 6,150 5,350 11,500 6,850 6,850 13,700 RECOMMENDED MOTION: Move to award the contract for demolition of 4501 Madison Street and 4656 Monroe Street to K.A. Stark Contracting based upon their iow, qualified responsible quote in the amount of $9,250 with funds to be appropriated from Fund 415-59408-3050 for 4501 Madison Street N.E. and from Fund 202-36240.3050 for 4656 Monroe Street N.E., and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL ACTION: \bt\council.for fiUG-15-95 TUE 14:26 NEN BRIGHTON LBR Ffi× NO, 6126331426 P. 02 PROPOSAL Ci~ of Colmbia [Iei~ts 08/15/95 Str~ Job Name 4~I Madison ti2, S~le and ~ip ~0b L~afio~ We hcr~oy sub,mt sp~*ci.ficaUuns as~d es~mite.q ['Or: Removal of house m~d foundation. Bascment will be filled with ~anular material. K. A_ Stark will not be responsible for compacl~on. K. A. St~k will be rcsponsibIc For the disconnection of water a~d sewer o~ly. propose hereby to fum~h m~ea~ a~d labor - compl¢lc in ~cord~ ~ ~e ~ve s~cifi~fi~ for ~ s~ of FO~ ~us~d ~ve Hundred ~d no/~ Pascal to bc made m follows: (4~.~) D~ U~N C~'~'I'ION ~ ~y JOH 'i"k/~ prOlX~ m~y h: wiO*~a~o, by u~ i/'uv! seccpted ,~ m ~0 day~ 401 lst Street SW . New ]~righton, MN 55112 (612)639-1319 Proposal Submitted to City of Columbia Heights Street City, State and Zip Phone Date 08,.:31/9 q Job Name 4656 Mom'oe ,lob Location Wc hereby submil specifications and estimates for: Removal of house and foundation. Basement will be filled with granular material. K. A. Stark will not bc responsible fi}r compaction. K. A. Stark will be responsible lbr the disconnection of water and sewer only. We propose hereby to fi~rnish material and labor - complete in accordance with the above s[~ccification, f'or the sum otk Four Thousand Seven Hundred Fifty and no/Ihs dolk~rs ;$4,750.00 ) Payment to be made as follows: Due upon completion of thc job. /k[] malcr]al is guaranty>ed it* ix~ aq sp~'flicd All ~ork ':~ a ~'°rkmanlikc manner acc°rdmg t° sI~dard prachccs An5 [dlcralion or dcviaho~ ]~onl thcLt[IOVCsi~cillcations iBvolvhlg cxtr;I costs k~t][ bC CXCClItOJ only u~)n ',~iStlcn orders_ attd will become an ~llth(>~/ctt cxtn~ charge over and ubovc thc c~limalc All agr~mcmts contingent Signalurc ~qnm slnkcs, a~qdcnts or delays [~5ond our control. ()Bqlcr fire tornado and other iic~cSS[lt~ insmmlcc Om workers ;irc filll~ [}lis proD>sal may bc ~ithdra~n b; ns i[nol ~cccplcd ~ith in Acceptance of Proposal- ['he alx>vc prices, st×:ctficatmns and conditions arc ~dJsfacl{)p: and bcrcb~, acxcptcd You m'c authorized to do thc x',ork as stYcc~ficd l'a~ntenl will be made as oullmtxl above. ,qignatnrc '1 itlc 401 1st Street SW o New Brighton, MN 55112 (612)639-1319 CITY COUNCIL LETTER Meeting of: 9/11/95 AGENDA SECTION: I TEHS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. /.~. Bid Consideration PUBLIC WORKS ,." ... -/ ITEM: POND MODIFICATIONS AT SILVER LAKE BY: M. Winson II. ~ BY: - NO. PARK-MUNICIPAL PROJECT #9316 9' '/~ /?) DATE: 8/7/95 DATE: On June 26, 1995, Council authorized staff to seek bids for Pond Modifications at Silver Lake Park. Two bids were received for the opening on August 7, 1995. The low bid was $22,133. Council rejected bids and authorized staff to rebid the project. Plans and specifications were sent to eight contractors. Three bids were received for the opening on September 6, 1995. The low bid is $17,728.50. Fund 652-49499 has $20,000 budgeted for this project and improvements to the drainage swale at Silver Lake Beach. Staff proposes to fund the pond modifications with the $20,000 budgeted. Improvements to the drainage swale at Silver Lake Beach would be done in 1996 with in-house labor and normal maintenance funds. RECOMMENDED MOTION: Move to award the Silver Lake Park Pond Modifications, Municipal Project #9316 to F.M. Frattalone Excavating and Grading, Inc. of St. Paul, Minnesota, based on their low, qualified responsible bid in the amount of $17,728.50 with funds to be appropriated from Fund 652-49499; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 95-546 COUNCIL ACTION: 0 qqqqq 0 0 0 0 CITY COUNCIL LETTER Meeting of: September 11, 1995 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: 9 Other Business Recreation APPROVAL ITEM: NEI-College of Technology Lease BY: Randy Quale, BY: Recreation Director NO: ~ C /~DATE: September 5' 1995. . Each year the Recreation Department uses the two gymnasiums at NEI-College of Technology located at 825 - 41st Avenue NE, Columbia Heights. NEI charges the City of Columbia Heights $1.00 per year for our usage. Also, the City will reimburse NEI monthly for utility expenses on a pass through cost basis. The utility cost is $2.05 per hour of use for the east gymnasium and $3.95 per hour of use for the west gymnasium. In addition, the City shall share in the cost of resurfacing NEI's wooden gym floors with NEI and Columbia Heights School District 13 on a prorata basis. NEI- College of Technology drafted a new lease and is requesting the City of Columbia Heights to enter into the lease agreement. This item was tabled at the August 28, 1995 City Council meeting. Attached is my August 29, 1995 memo which provides additional detail on the impact NEI's charges will have on the Recreation Department's program fees. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a lease agreement with NEI-College of Technology for the Recreation Department's use of their gymnasiums. COUNCIL ACTION: ADMIN: CCNEILEA. 2ND TO: FROM: DATE: RE: CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT Patrick Hentges, City Manager Randy Quale, Recreation Director August 29, 1995 Impact of Proposed NEI Gymnasium Usage Fees on 1995-96 Athletic Program Participant Fees Per your request, I've compiled the following report detailing the impact NEI's proposed gymnasium usage fees will have on our 1995-96 athletic program participant fees. NEI's proposed usage fees are as follows: $2.05 per hour for the east gym; and $3.95 per hour for the west gym. These figures reflect a 50% reduction from the fees that NEI originally proposed. NEI agreed to the 50% reduction for the 1995-96 lease agreement to help the Recreation Department keep our participant fees from increasing too much at one time. Without the 50% reduction, our participant fees would probably increase beyond our participants' ability to pay. NEI would like to charge the full fees of $4.10 per hour for the east gym and $7.90 per hour for the west gym as part of the 1996-97 lease agreement. Listed below is a financial breakdown including NEI's proposed usage fees for each of our athletic programs that utilize NEI's gymnasiums. Boys Travelinq Basketball: Based upon use of both gyms for three hours per night x thirty nights = $540.00 or $10.80 per player, assuming four teams at 12.5 players per team. The addition of $10.80 to the 1995-96 proposed participant fee of $35.00 rounds up to $46.00, which equates to an increase of 31.%. When compared to last year (when the participant fee was $38.00), the increase would be only 21%. o Girls Travelinq Basketball: Based upon use of both gyms for three hours per night x thirty nights = $540.00 or $10.80 per player, assuming four teams at 12.5 players per team. The addition of the $10.80 to the 1995- 96 proposed participant fee of $46.00 rounds up to $57.00, which equates to an increase of 24%. When compared to last year (when the participant fee was $38.00), the increase would be 50%. o Adult Three Man Basketball: Based upon use of the west gym for four hours per night x ten nights = $158.00 or $13.17 per team assuming there are twelve teams at 6 players per team. The addition of the $13.17 to the 1995-96 proposed team fee of $45.00 rounds down to $58.00, which equates to an increase of 29%. When compared to last year (when the team fee was $40.00), the increase would be 45%. o Adult Five Man Basketball: Based upon use of both gyms for four hours per night x twelve nights = $288.00 or $18.00 per team assuming there are sixteen teams at 10 players per team. The addition of the $18.00 to the 1995-96 proposed team fee of $290.00 equals $308.00, which equates to an increase of 6.25%. When compared to last year (when the team fee was $275.00), the increase would be 12%. Page - 2 Adult Volleyball: Based upon use of the west gym for 2.5 hours per night x eleven nights = $108.63 or $0.95 per participant per night, assuming there are twelve persons in attendance each night. The addition of the $0.95 to the 1995-96 proposed participant fee of $2.00 rounds up to $3.00, which equates to an increase of 50%. When compared to last year (when the participant fee was $2.00), the increase would still be 50%. o Youth Volleyball: Based upon use of the west gym for three hours per night x fourteen nights = $165.90 or $5.53 per participant assuming there are thirty persons registered. The addition of the $5.53 to the 1995-96 proposed participant fee of $30.00 rounds up to $36.00, which equates to an increase of 20%. When compared to last year (when the participant fee was $30.00), the increase would still be 20%. The total anticipated NEI gymnasium usage fee is $1,800.53. Youth programs will account for $1,245.90 or 69% of the total while adult programs account for $554.63 or 31% of the total. In addition to the usage fees to cover their utility charges, NEI has requested that the City share in the cost of resurfacing NEI's wooden gym floors with NEI and Columbia Heights School District 13. The City and Columbia Heights School District 13 would share in the cost of the resurfacing supplies (i.e. polyurethane) on a prorata basis, and NEI would provide the labor and equipment to perform the resurfacing. Based on the past usage of NEI's gymnasiums, the City would be responsible for 60% of the cost and the school district would cover the other 40%. If you add in the proposed charge for resurfacing the NEI gym floors (60% of the $1,054.00 floor resurfacing estimate equals $632.40 , that would add an additional charge of $1.69 per participant. As a F.Y.I., the Recreation Department s adult athletic programs turn a small profit, while the youth athletic programs are subsidized by the City and by the Columbia Heights Athletics Boosters. As an example, the cost for 1994-95 girls traveling basketball program was $198.00 per participant (not including administration costs). The participants only paid a $38.00 fee, which equates to 19% of the total cost. The City covered $45.00 of the cost, which equates to 23% of the total cost. The Boosters covered $115.00 of the cost, which equates to 58% of the total cost. In the future, the Recreation Department hopes to reduce the amount that the City subsidizes youth athletics (especially the traveling programs). This reduction would be achieved by increasing participant fees along with improving our fund-raising efforts. If you have any questions on any of the items above, please see me directly. RQFILES: NEIFEE.MEM LEASE AGREEMENT CITY OF COLUMBIA HEIGHTS/NEI COLLEGE OF TECHNOLOGY This lease agreement, made in duplicate this 28th day of August, 1995, by and between NEI COLLEGE OF TECHNOLOGY, hereinafter referred to as "Lessor", and CITY OF COLUMBIA HEIGHTS, hereinafter referred to as "Tenant" or as "Lessee", for the benefit of the Columbia Heights Parks and Recreation Commission. Witnesseth: That the Lessor in consideration of the rents and covenants hereinafter mentioned, to be paid and performed by the Tenant, does hereby demise, lease, and let unto the Tenant, and the Tenant does hereby hire and take from the Lessor, the premises described herein situated in the City of Columbia Heights, County of Anoka, State of Minnesota. 1. Description of Premises The leased premises consists of both the large and small gymnasiums located in the building known as NEI COLLEGE OF TECHNOLOGY, located at 825 - 41st Avenue Northeast, Columbia Heights, Anoka County, Minnesota. The large gymnasium is located on the west side of the building and the small gymnasium is located on the east side of the building. 2. Times and Dates of Rental The aforementioned large and small gymnasiums are leased by Lessor to the Tenant Mondays through Thursdays from 6:00 p.m. to 10:00 p.m. from September 1, 1995, through May 31, 1996. 3. Nature of Occupancy Tenant shall use the facilities for basketball, volleyball, and similar athletic activities suitable to a gymnasium. 4. Responsibilities of Lessor Lessor shall provide adequate heating, lighting, and hot and cold running water for the leased premises, so that the leased premises may be used by Tenant for its intended purpose. Lessor shall permit Tenant to use the basketball baskets, scoreboards, and volleyball standards now in place on the premises. Lessor shall provide routine maintenance and cleaning services for the gymnasiums. 5. Tenant's Equipment Responsibilities Tenant shall provide all equipment of every kind needed for its use of the gymnasium except for those items for which lessor is responsible pursuant to paragraph 4 above. 1 of 5 6. Tenant's Utilities Responsibilities Tenant agrees to reimburse the Lessor, on a pass through cost basis, for Lessor's out of pocket utility expenses monthly. The cost is as follows: The East Gym $2.05 per hour; the West Gym $3.95 per hour. These charges will be reviewed yearly. 7. Tenant's Gym Floor Responsibilities Tenant acknowledges that they are the primary user of the Gyms. Accordingly the Tenant will be responsible for sharing the cost of resurfacing the wooden gym floors with the Lessor and the other primary user of the gyms, Columbia Heights School District 13. The Tenant and Columbia Heights School District 13 shall share in the cost of the resurfacing supplies (i.e., polyurethane) on a pro rata basis, and the Lessor shall provide the labor and equipment to perform the resurfacing. 8. Supervisor Tenant covenants that it will provide adequate adult supervision of all activities at all times it is leasing the leased premises. 9. Tenant's Responsibility for Damage Tenants shall be responsible for the costs of repair of any damages occurring to the gymnasiums and lockers during its leasing of the same, excepting normal wear and tear. Tenant shall promptly notify Lessor of any damage that occurs during Tenant's use of the leased premises. Lessor shall promptly notify Tenant of any damage which Lessor observes and which occurred during the use of the leased premises by Tenant. Lessor shall repair such damage and bill the cost of said repair to Tenant, who shall promptly pay the same. Tenant further covenants and agrees not to waste or misuse water, electricity, or any other utility which is or may be furnished by Lessor. 10. Compliance with Laws Tenant covenants that it will not use said leased premises or permit the same or any part thereof to be used for any purpose or in any way contrary to the laws, ordinances, or regulations of the United States of America, the State of Minnesota, or the City of Columbia Heights, or of any boards or officers of said city. 11. Condition of Premises Tenant acknowledges the receipt of the demised premises and the same to be in good and sanitary condition, and in good repair, and the taking of possession of the demised premises by the Tenant shall be conclusive evidence that the demised premises and all equipment, plumbing fixtures, and other items appurtenant thereto, were in good clean and tenantable condition and in all respects were satisfactory and acceptable to Tenant, at the time Tenant took possession of the lease premises. 2 of 5 12. Subleasing Tenant agrees not to sublease the demised premises, or any part thereof, or assign this lease or any interest therein, or permit any such lease to become transferred by operation of law or otherwise, and Tenant agrees that no act or acts will be done or permitted whereby the same may be or become sublet or assigned in whole or in part, unless the written consent of the Lessor endorsed thereon is first obtained in each and every case of subletting or assignment. The Lessor shall have sole and absolute discretion to refuse or approve any particular subletting or assignment. 13. Liability of Lessor and Tenant Tenant agrees that the Lessors shall not be liable for any damage, either to persons or to property or the loss of property sustained by the Tenant or by any other person, arising out of the state of repair of or a defect in the leased premises, or due to any accident, or due to the actions or negligence of the Tenant. Tenant covenants that it will purchase at its own expense general liability insurance in the amount of at least $200,000.00 per person and $600,000.00 per occurrence, which insurance will cover any person or persons in or on or using the eased premises during the time the leased premises are used by Tenant. Said policy shall name NEI College of Technology as an additional insured under said policy. A copy of said policy containing the endorsement will be provided to NEI College of Technology prior to the commencement of Tenant's use of the lease premises. 14. Notice Any notice from Lessor to the Tenant will be served on the Tenant by mail as follows: City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, MN 55421 with a copy to: Barna, Guzy, & Steffen LTD 400 Northtown Financial Plaza 200 Coon Rapids Blvd. Mpls., MN 55433 Any notice from the Tenant to the Lessor shall be served on Lessor by mail as follows: NEI College of Technology 825 - 41st Avenue N.E. Columbia Heights, MN 55421 3 of 5 with at copy to: Jerrod F. Bergfalk, Esq. Lindquist & Vennum 4200 IDS Center 80 South Eighth Street Minneapolis, MN 55402 15. Fire It is further agreed between Lessor and the Tenant that if during the term of the lease the leased premises shall be damaged or destroyed by fire or the elements, or through any other cause, so as to render the leased premises unfit for Tenant's use of the leased premises as stated herein, or to such an extent that the premises cannot be repaired with reasonable diligence within thirty days from the occurrence of such damage, then the Lessor may terminate this lease and the Tenant shall immediately surrender the demised premises and all interest therein to the Lessor. If, however, the leased premises is not rendered unfit for use by the Tenant for its activities as a result of said damages, then the Lessor shall repair the same with reasonable promptness. 16. Quiet Enjoyment The lessor agrees and covenants that the Tenant shall and may peaceably and quietly have, hold and enjoy said leased premises for the term of this lease as set forth herein. 17. Right of reentry Lessor and Tenant agree that this lease is made upon the condition that if the Tenant shall neglect or fail to keep, observe, and perform any of the covenants and agreements contained in this lease which it is obligated to keep, observe, or perform, or if the leasehold interest of the Tenant shall be taken on execution or other process of law, or if the Tenant shall cease to exist as a legal entity, or if the Tenant shall vacate said premises or abandon the same during the term of this lease, then and in any of said cases the Lessor may at its election, and upon written notice to the Tenant, declare this lease forfeited and void, and may thereupon reenter and take full and absolute possession of said premises as the owner thereof, free from any right or claim of the Tenant or any person or persons claiming through or under the Tenant; and such reentry shall be and constitute an absolute bar to any right by the Tenant. 18. Access to Premises Tenant shall have access to the premises at all hours necessary for it to carry on its occupancy thereof. The Lessor shall designate the entrances, stairways, and halls of the building in which the leases premises are located which Tenant 4 of 5 shall use in entering and leaving the leased premises. The use of such entrances, stairways, and halls shall not be exclusive, nor shall it be unreasonable in nature. 19. Right of Inspection The Lessor shall at all times have the right to enter upon the leases premises to inspect their condition and, at its election, to make reasonable necessary repairs thereon for the protection and preservation thereof. 20. Rent As and for rent for the premises, Tenant shall pay to Lessor the sum of $1.00 on or before July 1. 21. Use of Gymnasiums After May 31, 1996. This lease terminates unconditionally and absolutely as of the end of May 31, 1996. However, Lessor expresses its willingness to negotiate with Tenant upon the termination of this lease, for a new lease of the premises for the period from September 1, 1996 to May 31, 1997. IN TESTIMONY WHEREOF, Lessor and Tenant have hereunto set their hands the day and year first above written. NEI COLLEGE OF TECHNOLOGY, Lessor CITY OF COLUMBIA HEIGHTS, Tenant By By Charles R. Dettmann President Joseph Sturdevant Mayor By Jerrold F. Bergfalk By Secretary Pat Hentges City Manager By Approved as to form City Attorney 5 of 5 CITY COUNCIL LETTER Meeting of: September 11, 1995 AGENDA SECTION: ITEMS,~. FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER'S NO: V Other Bus[ness CITY MANAGER'S APPROVAL · BY:~ ITEM: AUTHORIZE EXCLUSIVE NEGOTIATIONS BY: P HENTGES AGREEMENT FOR THE DEVELOPMENT PROPOSAL DATE: 9-8-95 DAT NO: AT 45TH AND CENTRAL~ENU At a recent City Council work session, John Streeter, representing Paster Enterprises discussed a potential retail redevelopment project under study for the southwest quadrant of the intersection of 45th and Central Avenue. Paster Enterprises has been negotiating with property owners in that area for the potential sale and redevelopment of the site for a 4,000 square foot retail business. As the Council is aware, Paster Enterprises owns the Heights Plaza. It is their intent to develop a building of similar style and architecture to the plaza. They are interested in using tax increment financing to assist in the development, as there are drainage, public improvement, and land cost issues that would make the project unfeasible without the use of TIF incentives. At the work session, City Council reviewed the "financial gap" that appears to exist without the use of public incentives. It was suggested that an exclusive negotiating agreement between the City, Paster Enterprises, and the Columbia Heights Housing Redevelopment Authority would extend a "good faith" incentive for the developer to expend architectural, design, and land option dollars to finalize a project. Upon submittal of the information, the parties could then come to a final consensus on the use of tax increment financing assistance. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an exclusive negotiations agreement with Paster Enterprises and the Columbia Heights Housing Redevelopment Authority regarding the redevelopment of the southwest quadrant of the intersection of 45th and Central Avenue. COUNCIL ACTION: EXCLUSIVE NEGOTIATIONS AGREEMENT THIS AGREEMENT dated this __ day of , 1995 by and among THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, a public body politic and corporate (the "Authority"), THE CITY OF COLUMBIA HEIGHTS, a home role charter city and municipal corporation under the laws of Minnesota (the "City"), and CENTRAL PLAZA ASSOCIATES, 2227 UNIVERSITY AVENUE, ST. PAUL, MN 55114 (the "Developer"): WITNESSETH: WHEREAS, the Authority and the City desire to promote development within the established Central Downtown Business Tax Increment District (the "CDB TIF District") as modified by the City Council of Columbia Heights; and WHEREAS, the Developer has proposed to develop certain property within the TIF District; and WHEREAS, the Developer's proposal, as it may be further amended or supplemented (the "Project"), contemplates construction of new commercial development on a tract of land (the "Project Site"), the approximate boundaries of which are set forth in the attached Exhibit A; and WHEREAS, the City and the Board of the Authority have reviewed the Project and concur that the Developer has been designated to develop the Project Site under such terms and conditions as may be established by further negotiations during the term of this Agreement among the parties; and WHEREAS, the Authority, the City, and the Developer are willing and desirous to undertake development of the Project, provided that; (a) a satisfactory agreement can be reached among the parties to establish the level of public assistance through tax increment financing to be provided by the Authority to the Developer to help finance certain costs associated with the Project; (b) the Developer can secure satisfactory financing sufficient for the completion of the Project; (c) a satisfactory agreement can be reached among the parties to establish the eligible or qualified uses for the public assistance to be provided by the Authority to the Developer; and (d) the Authority and the City are satisfied that the Project is economically feasible and in the best interests of the public. NOW, THEREFORE, in consideration of the mutual covenants of the parties hereto, IT IS AGREED among the parties as follows: DJG93152 CL160-77 1 1. During the term of this Agreement, or any mutually agreed extension thereof, the parties shall use their best efforts to attempt to negotiate and formulate a definitive redevelopment contract (hereinafter "Redevelopment Contract") which shall provide for the development of the Project and shall, at a minimum, contain the following: (a) Terms and conditions, including timing, upon which the Authority will, if necessary, acquire and sell to the Developer such lands within the Project Site as may be necessary for the Developer to undertake and complete the Project; (b) Terms and conditions concerning the scope and timing of construction of the Project by the Developer and of any public improvements to be constructed in connection with the Project; (c) A statement of the nature and amount of any security to be furnished to the Authority and the City to protect their financial investment in the Project before and after completion of the Project; (d) Provision for reimbursement of costs incurred by the Authority in evaluating the Project and carrying out the Authority's obligations under this Agreement; and (e) Such other terms and conditions as may be agreed upon by the parties. 2. It is the intention of the parties that this Agreement: and (a) shall document the present understandings and commitments of the parties; (b) shall lead to negotiation and execution of a mutually satisfactory Redevelopment Contract for the Project prior to the termination date of this Agreement. The Redevelopment Contract, together with any other agreements entered into among the parties hereto contemporaneous therewith, when executed, shall supersede all obligations of the parties hereunder and constitute the entire agreement among the parties hereto. 3. Unless otherwise extended by written agreement among the parties, negotiations hereunder shall continue for a period of 60 days following execution hereof. The Authority and the City may extend the term of this Agreement for an additional 90 days by giving written notice of their desire to so extend the Agreement to the Developer within the initial 60-day period. If the Redevelopment Contract for the Project is not satisfactorily negotiated and executed within the period of this Agreement, as the same may be extended, the obligations of all parties to one another shall terminate and neither shall incur any obligation to any other. 4. During the term of this Agreement, the Developer shall: DJG93192 CL160-77 2 CITY OF COLUMBIA HEIGHTS By Its Manager By Its Mayor HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS By Its Chair By Its Executive Director CENTRAL PLAZA ASSOCIATES By By DJG93152 CL160-?? 5 EXHIBIT A Legal Description and Map of Project Site Lots 1, 2, 3, 4, 5, and 6, Block 9, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota (current addresses are 4438, 4442 and 4446 Central Avenue N.E.) D~G93ic, 2 ~o ~ A-1 (a) provide to the Authority and the City, within 30 days of execution of this Agreement, a definitive legal description of the lands comprising the Project Site, if any, which need to be acquired by the Authority or the Developer; (b) provide to the Authority and the City, within 60 days of the execution of this Agreement, a preliminary design proposal and a cost analysis projection for the design and construction of the Project. The proposal shall show the location, size, and nature of the Project, including floor plans, outline specifications, and other graphic or written explanations of the Project, shall be accompanied by a time schedule for all phases of development, and shall show and be compatible with any public improvements to be constructed adjacent to or as part of the Project; (c) undertake and obtain such other preliminary economic feasibility studies, income and expense projections, and such other economic information as may be reasonably required by the Authority and the City to confirm the economic feasibility and soundness of the Project; (d) within 60 days of execution, submit to the Authority and the City for a review a Project financing plan which shows the Developer's ability to finance the Project and includes: (i) a market study for the development prepared by a consultant retained by the Developer; and (ii) such other evidence as may be reasonably required by the Authority and the City to demonstrate that the Project will be economically successful and that the Authority's investment will be protected; (e) furnish to the Authority and the City such information or documentation as may be required by the Authority and the City to identify the legal entity constituting the Developer, the identity of the Developer's principal owners, and the legal relationship of such principal owners; and (f) furnish to the Authority and the City, or their designated financial consultant, such information or financing statements as the Authority and the City may reasonably request concerning each person or entity comprising the Developer and evidencing the financial responsibility of such person or entity and the nature and extent of such person's or entity's financial interest in the Developer and the Project. 5. During the period of this Agreement, the Authority and the City shall, concurrently with the Developer's performance described in paragraph 4 herein: (a) obtain appraisals of the fair market value of any land or interests in land contained within the Project Site that needs to be acquired by the Authority on behalf of the Developer; DJG93152 CL160-77 3 (b) obtain their best estimate of the cost of relocating present occupants of the Project Site; (c) obtain an estimate of the Authority's and the City's cost of constructing any associated public improvements necessary to complete the Project; (d) develop a financial plan for the Authority's and the City's participation in the Project and construction of associated public improvements, which plan shall document all public costs, projected public revenues, and bond or note financing, if any, including debt service costs; and (e) reasonably cooperate with the Developer in meeting the Developer's obligations hereunder; 6. It is expressly understood that the subsequent execution and implementation of the Redevelopment Contract among the parties shall be subject to: (a) the Authority's and the City's informed judgment that their undertakings thereunder are feasible based upon estimated tax increment revenues and are consistent with the purposes and objectives of the CDB TIF District Revitalization Plan and the Tax Increment Financing Plan for the CDB TIF District; (b) the Developer's determination that the agreed upon real estate tax level on the Project Site upon completion of construction and occupancy will not unduly burden the economic feasibility of the Project; (c) the determination that an adequate time schedule to govern their respective undertakings may be agreed upon among the parties; and (d) the determination by all parties, in light of all the facts and circumstances, that the undertaking of the Project is in the best interest of all parties. 7. The City, the Authority and the Developer shall have no monetary or other obligation to each other as a result of this Exclusive Negotiations Agreement if they are unable to reach agreement to the terms of the proposed Redevelopment Contract, or with respect to the Project except as may be expressly provided in an agreed Redevelopment Contract. DJG931[12 CL16{I-77 4 CITY OF COLUMBIA HEIGHTS Meeting of: September 11, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: COMMUNIT2f DEVEbOPM~ENT APPROVAL BY: DONALD SCHNEIDER BY: ITEM: SALE OF 4204 6T%STR~ET~N-E. NO: , , , DATE: SEPT. 7, 1995 This property with deteriorated house and garage was purchased in 1994 with CDBG funds for $12,000. The house and garage were cleared late in 1994 and the property was included in the City/HRA property offered for sale during the Spring of 1995. No offers were received for the purchase of this property. Prior to the Spring offering for sale of this property, along with others owned by the City/HRA, the Douglas Beer family had requested that the City sell the 40' x 129.6' lot to them. The Council at that time declined the Beer's offer. It appears desirable to have the property owned and maintained by the adjacent property owner. Attached are the Beers new offer to purchase the property for $10,000.00 and other backup information. RECOMMENDED MOTION: Move to authorize City staff to prepare an ordinance to transfer the City owned property at 4204 6th Street N.E. for $10,000. COUNCIL ACTION: \bt\council.for UNIFORM RESIDENTIAL APPRAISAL REPORT ;ll..o. @$3.30 $. 17,000 ESTIMATED SITE VALUE 5194 sq · ft. ESIlMATED RED~OOUg,TION COST-hIE'N-Or IMp~OIjEN4E O-e.,aq 1228 ~F,,,S 55.00 'S 67,540 -- ~ F~., S -- - --- ~/Car~, 419~,.S 11.00 . 4.510 - s 72, ~ecGteU ~ el ~-,s'Va~ofSitelm~o~ntS-~aZ~ COSt INDICA~D VALUE BY COST APPROACH data from Appraiser Analyst's Building Costs as of January 1, !99~ House is full depreciated and should be razed. I have allowed fo~ ITE~ ~ossible salvage of Knotty Pine fro~ s_72.050 walls to he'ip off-set cost of ~e-__~ -$ O moval. Also the furnace is reported -sr 4,000 ly a newer salvageable unit. - $ 13 r 000 COMPARABLE NO 2 COMPARABLE NO 3 i 1838 Jackson St. N.E.: ~oress Minneacolis, MN ! 24 BLks :,ox,-~,,y ,o su~c~ s 13,079 sa~sp,~e J s ~ '~ "- ' Data ve~icat,o~ Sou,ca ,/ALU/ ADJUSTMENT~ Sa~e$ o~ Financing Co~cess~on$ j SUBJECT COMPARABLE NO t 4204 6~h St. NE 653 Spring St. ~.~-. Columbia Hts. Minnea~lis, MN j 33 Blks S.E. Is - s 10.000 s -- COts DE SC~IPTION SCRIPTION ,~a,m Ma~ 3B-18 i4B-26 U/M s,,. Star~rd JStar~rd t$ S !2~000 = ISale~__. . ........ = + 500__/;.1!/_7/93 __-- ,, -lODe ~3D-18 ', = Older Resid. ~lder Resid. ~ ~t~I/Ef f j72/75 ~95/95 ; = .,,~ P~r i~r ~m.L~*~, 878/1228 ~ rt. 800/1088 ~ n.[ +1000 Sas~, ~ r,.,s~o ~ne (ce!l~)[ P~ial ~ - 500 ~s ~ow G,~e ~v~age ~v~ace = tFee Simple : = IStar~rd : = ~lder Resid. 564 38th Avenue N.E. Columbia Hts. 4 Blks. So. City Records DE SCRIPTION I ' {') $ __P~c~s~..__~ = 10/27/93 = 3C-!8 : = = IFee Simple ; = ;, = E)lder Resid., = !_1i S___.t_A-y~_Pcor '~ ~ 13~r ~ -l~_a~ __': IA~9~e = Average. = pSZ95 .... ~i'is/~0 : = ~800/1000 ~ +2000 712/712 ~.~ *3000 * 500 ~[' c~ de~. , - 500 + 500 ne ~one ~one , = None ~kDne ~ne ~NkDne = ~ne , + 500 ~e,~,,to,,'~ t- I,--Z . ~- iS 1000 ;~--7'--~::S 25O0 t~ ' ZI-is !000 ,,Co,~a,a~, ,/; ; s 11,000 s 14,500 ' :~S 12,079 MinneaPolis to find the "dilapidated" tv~e structures to compare w~tn 5uD~ec~. There ~ere no truly "similar" sales in Colg~big_.~e~.ghts. e~.ceP~?~-~Aich ...... included th~'%~'~-{'[0~'~-"~~i~l 'Assm~ t~ ..... ~% ~3%9 ou[_~_ ' ' clearing, th~ ~ 5~'~ ~ ~$4~066, "~J w6uld show a comparable value about $8,100 (less than land). ~e~m No sales No Sales No Sales No Sales ~.,~-,~ in past in past 12 mo. in past 12 months in past 12 mos. No current ~greement for sale ~'r listing_.o~.~u~ject at this time. The last .._ recorded sale was 9/90 but went back to the seller. s 12~000 INDICATED VALUE BY SAL~S COMPARISON APPROACH ..................................................../MO , G,oss R.~-t Mult,o~, . ~ NA Th,S mede It is assumed that the sewer and wa~er stubs are usable for a replacement home. COS~-t0'~rre is ~r_e~a_ter than--~.t[.-.e~.~}a-l____v~.l_ue___~n_c, rease wit. h re~airs. ;,~,~ec=~,~,~- The Cost Ar~oroachqives the hi~h"e~d of the value range but is fairly' close to ~5~-.~rabl~--~-le~-%-i' ~-~'d ~'3~----'~'~aulc~--6~-"~-}~' ~o~r-~e ~1~ Approach as most appropr;ate. ~.~ ~.,.~ co.~,,~s .~r~ ............. .' .................... ':'"~' .................. ¢'~'~' ~ ............. ~ ) ....... u.,.. ~ ...... (,,,m ........ ~a r~h- 16 '1994 {~) E~MA~ ~E MARKET VALUE. AS DEFINED OF THE REAL PROPERTY THAT IS THE SUGJEC~ OF THIS REPOR1 (~ICH IS ~E~ OF INSPECTION AND THE EFFECTIVE DATE OF THIS REPORTI TO 8E $ . i ~ ' 0.0 0 ...... Na~ H~[co[m O. Watson Na~ Insect ProD~ty Dat~ ~e~rt 5~ March 1 9 , 19 9 4 ~e~e ~ep~ Sm~e Ce,',~'~ ' 40003 6 9 ~m~e MN Sm,e Cer.~.~[~n ' Location Map'"1 7 41 ST ,.J t " r Subject Site [iT 1 UNIFORM RESIDENTIAL APPRAISAL REPORT "q"N°' .~.oa, O~sc,~,o, LOt 1~ Block 89 Colum.b_~.a_ _Height= Annex ~.. Y_~- ~~ , ~,ce,~ 35-30-24-0037 ~ -- ..~."~'~..~s 4~4 38 ~ ..... ~se~ ~S 0 __ ~ ~p,o,c~a~ Columbia Heiahts Annex un~ne~e,,~e 3~ N A ~scr,~ a~ S .~ ~ ~n c~s/c~ces~ to ~ ~ ~ s~ N A ~ ~ ~ ~ ~~~.~D~ Heights, MN I~~~g~- - An ....... 4230 Central Ave. NE. Col. Hts, HN ~,~. ~u.~,. ~ m,,.,,~,.,,.: ," ...... ~ ~..~ .... .~, ....cE ~'~' ~-,'.m,,- , ~ ~o ,,~,~ ~ L,~.,~ B.,,,~ ~o~,Ts~ ~ ~s-~s%~u~';~.t o~.0..~ / s,000, ..... I ..... ~ ~ ~te: Rice ina the rlCill ¢omoositton OI the ne~qnOorhood ace nOt IDOralSal 40~h Avenue on South, UnLve:sLty Ave. on West, 45~h Ave. ~us se:~Lce two b~oc~s South on 40th Avenue and two blocks No:~h on 45~h Ave~. 2a:~ an~ baLL ~LeZds ~h:ee bZoc~ Sou:heas:~c:oss 40~h Ma~'ket co,',cht,cms ,n I~ ~O~t ~rnOCX: I,~ ~o~t tot t~ a~ COnC~us~nS remt~ !o t~ I~ ct Droo~rty vII~S. ~mamci/~y. )roger,zee noted as been9 for sale in the neiahborhood. Low mortqaae rates make for an actzve market wzth the onset of Soring. A m J v 9 '~ (:3 ~: , ToDOgraDny ~.~o~ _-z.u^.. ..... Co, ne,'Lot [22]','es ~-]t,~o tS. ne Standard lot -. Site Iml b, z~ ~ ~ · ., .. Rectancular ... z~ c,,,,',~: ~ ~"sc"~'~" --~ -~ e r-~ i---~-%~*~en~a I ..... s,.,, ~ c~l,a~e ~ Le~l ~ Le~nl~:~,'u,,,,,,~m?,,.,~ a ~ '~ .... · L- J . , , i~ ' ~IA~ ....... ,.--as~ ~ ~,use,,,use ~C"' .... s .............. , Raze &_T~u~v~ ....... OtUIt. I ~OIC Ot~¢ Off-site Improvements Ty~ Put)lCP,~.,,e~L~,,~scnu,~ ~erace/Fo9 , 5~trc,ty ~ IS,tee, Asphalt ~ ~ ~ .... y~,,tace Some crave! ~ ~ro/gu,,, concrete ~ ~ ~ ~ar~, ease~nts NO ~t~ ~ ~ S~alk Concrete ~ Q ~FSMA ~oal F~ ~za,~ A,ea ~ ~., ..... n ~ ~ ~[,)~unn~o 270010-0005 B __. adverse easements apparent or of record. GENERAL DESCRIPTION ~O. O~ Unit', 1 ~o ct Sl~s 1% ~s~n (SIy~) ~n 5xtst,~/~p0sea ~iS~ ~ (y~.) 72 EXTERIOR DESCRIPTION IFOUNDATION FounOa,on None apDarentSlao Exte.o, WmlS ~hakes ~Oawl ~nce -- Oufle,s & Ow,,su~s Broken' w,~ Ty~ D~ ~a ~Onmo~ss St~m/~reens Yes ~nulactureC H~se ~O ~lntestat~n BASE ME NT INSULATION Area 5<3 Ft None Root ~. ;.r.~h*.d None C,.,,mg Cel l_a~._ c: ....... l V,~us ~ts~e ~nlry U.~ Seu,comtsl 1 ~,~ 8~ 2 28 Sau,,re I:eet Ol GrOss I 1 1 I alcove gra~e conta,n$8 Rooms 4 RIOR kAate~lls/COnOlt~O4~ ~ATING : KITCHEN EOuIP ATTIC ;~ Oak/Fair ~y~ Gravity Sam ;~w, Inlaid/P~r ~C~)L,~O iO,s..- ....... ~5 '~' ~a~ ~,nscot Plaster/~r '~Ce-~ra~ ~ne FOn.~ood ~ FIDO, P~el & ~ll~e~, i'~,,ona~tea~uresisoec,a~e,~ergyethoe~lem~ etclKnottv Dine wa!_l_s in live o room and dininc room could oossiblv be salv'ace~ ..................... -- .... ~~/~the door i~ h~q~oose. PROPERTY INFORMATION ON 4204 - 6TH STREET N.E. Property Identification #: 35-30-24-24-0037 Lot Size: 40' x 129.6 (5,184 Square Feet) Zoning: R-2 Housing Constructed: 1912. Additions in 1929 and 1957. House built and initially owned by: Charlie Krabler (Moved to 4204 - 6th Street N.E. in 1923) Current Owner: Wilkinson Family Assessors Value for 1993 Payable 1994: $39,200 (Land: $18,000; Building: $21,200) Unpaid Special Assessments: 0 Owners Offer for Voluntary Sale: $12,000 PICTURE OF HOUSE BELOW: PURCHASED(CLOSED): AUGUST 16, 1994 CLEARED: FALL, 1994 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Councilmembers Donald G. Joilv Bruce G. Nawrocki Gar5.' L. l:'eterson Robert W. Ruettimann City Manager Patrick Hcntges March 7, 1995 Mr. & Mrs. Douglas O. Beers 4208 6th Street N.E. Columbia Heights, MN 55421 RE: OFFER FOR PURCHASE OF VACANT LOT AT 4204 6TH STREET N.E. Dear Mr. & Mrs. Beers: At the City Council Worksession meeting on March 6, the City Council considered your proposal for purchase of 4204 6th Street for $10,000. The desire of the City Council is to have a new house with garage built on the property. This spring we will be seeking propos- als/bids for redevelopment of the City and HRA owned lots with deed restrictions requiring development of a house and garage in accordance with the City codes. We will notify you when proposals/bids are being received so you may submit a proposal. Please call me at 782-2855 if you have any questions in regard to the above. Sincerely, Donald R. Schneider Community Development Director cc: HRA Commissioners/City Manager "SERVICE IS ©UR BUSINESS EQUAL C'PSCP, FUNITY_ivtP_~ ~ ~ ~'v-=, THE CiTY OFCOLUMBI~ HE!GH~S DOES NOT DISCR~MfNATE ON THE OF DISABILITY I~1 EMPLOYMENt OR THE PqO',/l~iON OF .? CITY OF COLUMBIA HEIGHTS TO: MAYOR AND CITY COUNCIL FROM: PATRICK HENTGES, CITY MANAGER DATE: SEPTEMBER 8, 1995 RE: CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF SEPTEMBER 11, 1995 1) OPERATIONAL REPORTS Attached please find operational reports from each department outlining activities from the month of June. 2) PARADE OF HOMES Be advised that First Choice Homes will again have Columbia Heights/Fillmore Street home represented in the 1995 Fall Parade of Homes. This is a tremendous public relationships opportunity for Columbia Heights and the Heritage Heights neighborhood. The Parade of Homes previews are typically associated with the growing and affluent suburbs. 3) PARK AND RECREATION NEEDS ASSESSMENT Randy Quale will be approaching the Park and Recreation Commission to discuss the development of a park and recreation needs assessment project on programming activities and facility needs. As the Council recalls, the assessment was processed as a part of the performance objectives outhned in the City's strategic plan. It is hoped the assessment and survey process could begin in late 1995 and completed by spring, 1996. Mr. Quale has a fair amount of background in conducting a similar analysis in Apple Valley. The survey may require a $2,000 to $3,000 cost appropriation on the part of the City Council. 4) POLICE CHIEF APPOINTMENT PROCESS The Mayor has conducted interviews on the three police chief candidates as certified by the Civil Service Commission. The candidates each spent nearly one full day being interviewed, meeting with department heads and Police Department employees and touring the city. An independent outside Police Chief is currently conducting an initial background check on each candidate. It is expected that the Mayor will conduct a further on-site background check on one, two, or all three of the candidates prior to making a final selection. Page 2 City Manager's Report for September 11, 1995, Council Meeting 5) REMINDER--CIVIL DEFENSE APPRECIATION DINNER The Civil Defense Appreciation Dinner for police and fire reserve personnel, Mayor and City Council, will be conducted on October 28, 1995. 6) HEIGHTS HIGHPOINTS NEWSLETTER The fall newsletter production of the Heights Highpoints will be mailed out over the next few days. As the Council recalls, the fall and late winter editions include the programming and event-related information. The late-winter edition will be re-formatted to a stapled booklet format. The Heights Highpoints edition typically would come out in late fall and early summer. The Heights Highpoints are intended to discuss and inform the citizenry on a current topic of the City. Past editions were dedicated to Sheffield, Street Rehabilitation Program, etc. This year, the two editions will discuss Police Services and Crime, Park and Recreation Needs Assessment, and/or the results of the Housing Stabilization and Revitalization Study. 7) COMMUNITY EDUCATION CENTER--TEEN CLUB Starting Saturday, September 9th, the Community Education Program and the City of Fridley will sponsor a dance club and hang-out for teens every Saturday evening between 9 p.m. and 12 a.m. The program includes a teen dance club atmosphere, pool leagues, movies, arcade room, concessions, and more. The program will be free during the month of September. They are asking for volunteers from Fridley and Columbia Heights' organizations to assist with chaperoning duties in the next few months. The program is available to 8th through 12th grades. 8) COMMUNITY CORE VALUES WEEK Attached please find information concerning the Community Core Values Week which will be conducted between September 17th and September 23rd. A variety of events will occur during that week, including a number of activities in the Fridley and Columbia Heights schools. On Tuesday, September 19th, at 7:30 P.M. at Fridley High School Auditorium, Dr. David Walsh will speak on the importance of Community Values. As the Council recalls, Dr. Walsh is the renowned author of "Selling Out America's Children", and his last presentation at Murzyn Hall was well attended. Bob Guzy, who is heading up Columbia Heights' government involvement has asked that the City Councils be represented as greeters at the presentation by Dr. Walsh. If you are interested, please contact Mr. Guzy. Greeters need to arrive at Fridley by 7 p.m. Also, similar assistance could be used for the September 21st presentation at Murzyn Hall by Judith Rice. City Council is also encouraged to attend the Saturday, September 23rd, ice cream social at the Fridley High School at the athletic greens west of Fridley High School. Page 3 City Manager's Report for September 11, 1995, Council Meeting 9) HOUSING STABILIZATION AND REVITALIZATION STUDY City staff will meeting on October 13, 1995, to discuss the findings of the housing inventory. The purpose of the meeting will be to develop options for a comprehensive strategy, improve the housing stock, and livability of the City's communities. A final report will be forwarded to the City Council for review, public hearing, and final adoption. 10) LEAGUE OF MINNESOTA CITIES REGIONAL MEETINGS On Thursday, September 28, the City of Anoka will host one of the League of Minnesota Cities regional meetings. The meeting will begin at 2 p.m. and conclude by 9 p.m. The City is encouraged to have representation at the meeting. If any of the City Council members are available to attend, please contact Jo-Anne Student by Monday, September 25th. cb 95/77 CITY OF COLUMBIA HEIGHTS TO: MAYOR AND CITY COUNCIL FROM: PATRICK HENTGES, CITY MANAGER. DATE: SEPTEMBER 8, 1995 RE: CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF SEPTEMBER 11, 1995 1) OPERATIONAL REPORTS Attached please find operational reports fromm e~cu ~e ' h 2~-'"' PARADE OF HOMES ~ ;;~" t,_, ~ A,(' ( b kx ~ \ ~.._Be)~dvised that First Choice Homes will again have Columbia,Heights/Fillmore Street home '?~'l~resented in the 1995 Fall Parade of Homes. This is a tremendous public relationships opportunity for Columbia Heights and the Heritage Heights neighborhood. The Parade of Homes previews are typically associated with the growing and affluent suburbs. 3) PARK AND RECREATION NEEDS ASSESSMENT Randy Quale will be approaching the Park and Recreation Commission to discuss the development of a park and recreation needs assessment project on programming activities and facility needs. As the Council recalls, the assessment was processed as a part of the performance objectives outlined in the City's strategic plan. It is hoped the assessment and survey process could begin in late 1995 and completed by spring, 1996. Mr. Quale has a fair amount of background in conducting a similar analysis in Apple Valley. The survey may require a $2,000 to $3,000 cost appropriation on the part of the City Council. 4) POLICE CHIEF APPOINTMENT PROCESS The Mayor has conducted interviews on the three police chief candidates as certified by the Civil Service Commission. The candidates each spent nearly one full day being interviewed, meeting with department heads and Police Department employees and touting the city. An independent outside Police Chief is currently conducting an initial background check on each candidate. It is expected that the Mayor will conduct a further on-site background check on one, two, or all three of the candidates prior to making a final selection. Page 2 City Manager's Report for September 11, 1995, Council Meeting 5) REMINDER--CIVIL DEFENSE APPRECIATION DINNER The Civil Defense Appreciation Dinner for police and fire reserve personnel, Mayor and City Council, will be conducted on October 28, 1995. 6) HEIGHTS HIGHPOINTS NEWSLETIER The fall newsletter production of the Heights Highpoints will be mailed out over the next few days. As the Council recalls, the fall and late winter editions include the programming and event-related information. The late-winter edition will be re-formatted to a stapled booklet format. The Heights Highpoints edition typically would come out in late fall and early summer. The Heights Highpoints are intended to discuss and inform the citizenry on a current topic of the City. Past editions were dedicated to Sheffield, Street Rehabilitation Program, etc. This year, the two editions will discuss Police Services and Crime, Park and Recreation Needs Assessment, and/or the results of the Housing Stabilization and Revitalization Study. 7) COMMUNITY EDUCATION CENTER--TEEN CLUB Starting Saturday, September 9th, the Community Education Program and the City of Fridley will sponsor a dance club and hang-out for teens every Saturday evening between 9 p.m. and 12 a.m. The program includes a teen dance club atmosphere, pool leagues, movies, arcade room, concessions, and more. The program will be free during the month of September. They are asking for volunteers from Fridley and Columbia Heights' organizations to assist with chaperoning duties in the next few months. The program is available to 8th through 12th grades. 8) COMMUNITY CORE VALUES WEEK Attached please find information concerning the Community Core Values Week which will be conducted between September 17th and September 23rd. A variety of events will occur during that week, including a number of activities in the Fridley and Columbia Heights schools. On Tuesday, September 19th, at 7:30 P.M. at Fridley High School Auditorium, Dr. David Walsh will speak on the importance of Community Values. As the Council recalls, Dr. Walsh is the renowned author of "Selling Out America's Children", and his last presentation at Murzyn Hall was well attended. Bob Guzy, who is heading up Columbia Heights' government involvement has asked that the City Councils be represented as greeters at the presentation by Dr. Walsh. If you are interested, please contact Mr. Guzy. Greeters need to arrive at Fridley by 7 p.m. Also, similar assistance could be used for the September 21st presentation at Murzyn Hall by Judith Rice. City Council is also encouraged to attend the Saturday, September 23rd, ice cream social at the Fridley High School at the athletic greens west of Fridley High School. Page 3 City Manager's Report for September 11, 1995, Council Meeting 9) HOUSING STABILIZATION AND REVITALIZATION STUDY City staff will meeting on October 13, 1995, to discuss the findings of the housing inventory. The purpose of the meeting will be to develop options for a comprehensive strategy, improve the housing stock, and livability of the City's communities. A final report will be forwarded to the City Council for review, public hearing, and final adoption. 10) LEAGUE OF MINNESOTA CITIES REGIONAL MEETINGS On Thursday, September 28, the City of Anoka will host one of the League of Minnesota Cities regional meetings. The meeting will begin at 2 p.m. and conclude by 9 p.m. The City is encouraged to have representation at the meeting. If any of the City Council members are available to attend, please contact Jo-Anne Student by Monday, September 25th. cb 95/77 COLUMBIA HEIGHTS PUBLIC LIBRARY me II. CITY OF COLUMbIA HEIGHTS TO: Patrick Hentges, City Manager FROM: H. Rebecca Loader, Library Director~ SUBJECT: August operational report DATE: September 1, 1995 Significant Accomplishments A. The Tuesday Special on 8/1, Jim Kostick as the "Great Jamini," drew 256 children and 44 adults. Jim debuted at the Library twenty years ago as a junior magician and provided this show free of charge. B. The Friends met on 8/7 with 12 members present. C. Mikael Rudolph drew 64 children and 22 aaults on 8/8 for a mime show as a Tuesday Special. D. The Board met on 8/8 with three members present. E. Senior Citizen Time on 8/9 drew 12 people. F. Cory Mohan Banjo Dancers drew 66 children and 20 adults for the last Tuesday Special on 8/15. G. Summer Reading Club ended on 8/25 with 644 registered participants. H. Three organizational meetings were held at the library during August by the local schools' PTO. Departmental Goals A. Pine Cone Nursery will be planting hosta around the library in mid-September and replacing edging and traprock. The Beautification Committee is purchasing three planters which will match the existing snuffer, and the red benches will be re-installed in the back courtyard. B. The new departmental copier will be delivered approximately 9/10. C. IAC, the online magazine index, has been well-received by the patrons. D. The restrooms have been painted, the fixtures replaced, the lights changed, and the new wastebaskets installed. The shed and lobby have also been painted. E. Jeanine participated in a cable shoot on 8/24. F. The Police Chief candidates toured the library facility on 8/29, 8/30, and 8/31. Issues and Problems none Circulation 1994 '1995 LIBGIS 1994 1995 Adult 63'3'0 }644 Reference 1918 ~155 Juvenile 7644 7202 Dir. A 222 286 13974 13190 Dir. B 78 53 Work days 25 25 Work days 25 25 TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Patrick Hentges, City Manager Randy Quale, Recreation Director Operational Report, August 1-31, 1995 September 5, 1995 ,CITY OF COLU.~^g;~ Administration 1. Nancy French (Park/Recreation Clerk Typist II) announced that she'll be retiring effective October 2, 1995. 2. The updated John P. Murzyn (YPM) management plan was presented to the Park & Recreation Commission on August 23 for their review. 3. A maintenance manual for JPM custodial staff was created and will be handed out at a September 12 JPM staff meeting. I would like to extend a thank you to Linda Magee for her input and suggestions for improvements to the manual. 4. Work continues on hammering out a new lease agreement with NEI for the use of their gymnasiums. 5. The Heights Happenings newsletter has been compiled and is currently being printed. Janice McGhee-Fetzer should be commended for her outstanding work on compiling the newsletter. 6. Hired Raymond Franceen as the new Custodial II (Mr. Franceen replaces Kevin Clark who recently resigned.) 7. Work continues on the Values 1st program (several events are planned for the week of September 17 - 23. 8. Recreation Department staff meetings held on 1st & 3rd Tuesdays of the month. 9. Silver Lake Beach will close for the season on Labor Day, September 4. Be Recreation 1. Youth football and soccer programs are up and running. The football program has grown by over 25 participants from 1994. 2. The Camp Heights and Play at the Park summer youth programs wrapped up for the summer. Page Two Operational Report - August 1-31, 1995 A special youth football preview program was held at Huset Park on August 30. Each of our youth football teams scrimmaged on that night. Approximately 400 people either played or watched the series of football scrimmages. 4. The fall Junior Hylander cheefleading programs are up and running. The Recreation Department's scholarship program is currently being reviewed. Neighboring communities are being surveyed as to their scholarship criteria and policies. C. Seniors 1. A trip to Little Falls was held on August 10 with 25 seniors participating. A program and slides explaining the Elderhostel program was held on August 22 with 30 seniors attending. 3. 74 seniors participated in a trip to the Hinkley Casino on August 24. 4. 23 seniors attended Senior day at the State Fair on August 31. the Senior Coordinator is working with the H.B. Fuller Company on planning the annual senior's Bingo night for September 19. D. John P. Murzyn Hall In 1995, thirty-five (35) out of fifty-two (52) Fridays and forty-eight (48) out of fifty-two (52) Saturdays are booked, and in 1996, eleven (11) out of fifty-two (52) Fridays and forty-five (45) out of fifty-two Saturdays are booked. Met with Jean Kuehn to discuss future JPM landscaping projects to improve the aesthetics of the building's exterior. 3. The new emergency lights and exit signs at are being installed IPM. RQ/~m Actrmn: Op-Rpt.Aug COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members I.~onard M. Olson, Acting Police Chief Operational Report, August, 1995 September 5, 1995 I. Events/Accomplishments As reported earlier, the National Night Out program was again a huge success, with participants numbering over 700 at 35 parties in Columbia Heights and Hilltop. Department members visited every party and spent time sharing crime prevention tips and other interesting information. Officers also spent ample time listening to the residents. Feedback of this nature is very valuable. There were some concerns provided regarding the prosecuting attorney, Gregg Herrick. The concerns developed into a meeting with the City Attorney and police staff. Issues were described and answers provided. The meeting turned into a positive experience with a common denominator, that being communication. The City Attorney agreed to discuss police prosecution issues with appropriate police employees prior to acts of the dismissal of any criminal charge. Officers also agreed to contact Herrick with their concerns to receive first-hand feedback from him. The continuing landlord bi-monthly meeting was held the evening of July 29. We were pleased to bring in Larry K_link, an ex-Columbia Heights officer, who now is employed with the Anoka County Sheriff's office. Larry works in the drug unit and was asked to speak to our group. He was well received and provided quite a show of confiscated drugs for all to see firsthand. He even burned a small amount of marijuana for the group so our landlords would know what it smells like. A thank you to him was carried unanimously by the group. The Council meeting of July 28 was the forum of swearing in our newest police officer, Jaret Stoffregen. Jaret had some of his family with him who were as excited as he was. We welcome him aboard and thank the Mayor and City Council members for their insight in allowing the hire based upon the federal grant "Cops Fast." Mayor and City Council Members Page 2 .September 5, 1995 ri. Projects/Goals The summer bicycle safety off.acer program came to a close this month with summer employee Kevin Rosar going back to college. Again he provided our seasonal bicycling youth with safety tips while on patrol, and safety seminars to those cited for violations. As reported previously, 101 citations were issued. Those children were then asked to attend one of five safety seminars that were held in the police lower level training room. Parents were invited as well. Favorable comments were commonplace. Our continuing drive with community crime prevention strategies will soon provide the community with the McGmff program. The McGruff program is where participating residents will have a picture of the crime prevention dog in their residence window showing children in need of assistance a place to go. The program operates heavily with cooperation from local P.T.A.(O.) organizations as well as residents. Final preparations will be forthcoming. With school starting soon, our D.A.R.E. officers are tuning up to begin another year of training for our children attending the fifth grades. This school year we will also be providing training called D.A.R.E. Adults. This is a slightly shorter version of the D.A.R.E. curriculum aimed at supporting the regular D.A.R.E. children by training their parents. Another first time program begins called G.R.E.A.T., which is aimed at seventh graders. This acronym is for Gang Resistance Education And Training. Another clear message in crime prevention we are promoting. III. Issues/Problems Ao I attended a Mill Street preconstruction meeting on August 30 and learned some of the detours that will prevail. Our department will not be quite as heavily affected by this construction effort as will the Fire Department. We will utilize the alley way from 40th Avenue for aCcess to the police parking lot. My understanding is that there will also be a temporary opening cut into the northerly curb of the Muryzn Hall parking lot. This should alleviate the overflow issue. Bo Crime statistics continue to be in the front seat and the police department, with numerous programs, is working diligently at meeting them head on. A report previously provided shows the comparisons for the first half of the year up to July of -1995. Class I crimes are up slightly by a little more than 1%; Class ri crimes are down by slightly over 1¥2%. 95-294 To.' From: Subject: Date: Columbia Heights Fire Department Pat Hentges, City Manager Charles Kewatt, Fire Chief Operation Report September 6, 1995 Operation Report August 1995 A. Significant Accomplishments 1. Emergency Medical Calls - 126 2. Fire or Good Intent Calls - 40 3. Classification of Alarms Still Alarms - 149 Company Alarms - 11 General Alarms - 6 4. Total Calls for the Month 166 5. Number of Total Calls Billed to Hilltop - 9 6. Training 236 Hours Station-Duty (paid-on-call personnel) 184 Hours Training (all personnel) 7. Structure Fires with Property Loss - 0 8. Mutual Aid Aug 20 3801 NE 3rd Sn'eet Haz Mat Incident .... Fridley/St Anthony B. Stares of Department Goals 1. Inspection Department Stares Report July 1995 License Inspections 97 Section 8 21 Occupancy Checks 4 Junk Vehicles 3 Inspection Shifts: 13 Total July Inspections: 315 Reinspections Complaints Notice Postings Inspections per Shift: 242 Inspections per Hour: 4 167 10 13 August 1995 License Inspections 138 Section 8 11 Occupancy Checks 7 Junk Vehicles 6 Inspection Shifts: 15 Total July Inspections: 329 Reinspections Complaints 159 8 Inspections per Shift: 21.9 Inspections per Hour: 3.7 To: Pat Hentges September 6, 1995 Page two Fire Department Operation Report August 1995 (continued) 3) Issues or Problems 1) Annual Physical Agility Test held August 28 & 29, 1995 at the St. Paul Training Site. Five new recruits took the test; all passed. To pass the test, each participant completed the following steps in ten minutes or less, wearing full turnout gear: 1. Pick up and carry 65 lb. hose bundle up five flights of stairs. 2. Drop bundle on 5th floor, go down stairs. 3. Raise extension ladder 30 feet and lower it. 4. Using an 8 lb. mall, drive an iron beam five feet. 5. Pick up a charged 116" line with nozzle and drag it 100 feet. 6. Pick up or drag 150 lb. "dummy" 100 feet. The 1995 results were as follows, in minutes. CWK:cf 95-170 R. Hinrichs ........... 2.02 R. Smith ............. 2.32 J. Larkin ............. 2.44 R. Surbrook .......... 3.09 R. Lange ............ 3.11 M. Field ............. 3.14 W. Dordan ........... 3.19 * M. Miesen ........... 3.20 T. Ryan ............. 3.24 D. Gutkaes ........... 3.33 G. Gorman ........... 3.34 S. Kolosky ........... 3.43 C. Kewan ............ 3.50 S. Hall .............. 3.55 T. Ranstrom .......... 4.03 * S. Jester ............. 4.06 R. LaBounty .......... 4.07 D. O'Brien ........... 4.25 * D. Meyer ............ 4.26 S. Linder ............ 4.27 K. Flermoen .......... 4.36 K. Stumpf ............ 4.37 B. Shellito ........... 4.45 R. Teorey ............ 4.46 J. Rogers ............ 4.48 D. Alexon ............ 5.00 C. Land ............. 5.18 J. Payne ............. 7.14 * J. Ostmoe ............ 7.31 L. Shabel ............ 9.17 * R. Davidson .......... N/A L. DeMars ........... N/A * New Recruits TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Public Works Department PATRICK HENTGES CITY MANAGER SEPTEMBER 6, 1995 SIG~FIC~T ACCO~LIS~NTS 6EP 7 1995 MAY,lAGER CITY OF COLUMi~!A HEIGHTS General Responded to 65 Gopher State One Call requests. Enlarged several tree grates on Central Ave. and 40th Ave due to trees getting so large that they were growing into the grate. Employee I.D. cards were updated. The third DED inspection was conducted. Assisted the school district by digging a hole for the base of the new Middle School sign. Full crew safety meeting was held. Positive test for Oak Wilt at 2105 Innsbruck Parkway. Sewer & Water Removed a 3' section of 6" watermain from the blvd. in from of 1709 Innsbruck Parkway to check the amount of tuberculation in the line. Cleaned one third of the sanitary sewer lines in the SE Quadrant with the vactor. Rodded sanitary sewer lines in the NW Quadrant that are on record as having problems with root growth. The head of the 24" master meter was removed for repairs. Flushed hydrants west of Central Ave. to maintain the chlorine residual (chlorine depletion is being caused by nitrifying bacteria). Installed a new sump pump at Chatham Lift Station. Removed brush from Jackson Pond. Completed the lawn hydrant installation at Lion's Park. Verified ownership of the antennas located at the top of the water tower. Installed a new wear plate in Pump #1 at Sullivan Lift Station. Painted fence around generator bldg. at Silver Lake Lift Station. Replaced sump pump at City Hall. Jetted storm sewers in the area between 45th and 46th - Washington and 7th St. Memorandum to Patrick Hentges September 6, 1995 Page 2 Streets Parks Responded to 65 Gopher State One Call requests. Installed 10 new water meters. Repaired 6 leaky meters. Shut off 39 delinquent water accounts. Constructed a bituminous pathway in Mathaire Park that runs parallel to Johnson St. Paved the parking area for 4519 Taylor (City-owned rental property). Repaired areas on 37th Ave., 38th Ave. and on 5th St where railroad tracks were removed. Completed the second round of street sweeping City-wide. Completed repair of streets in areas where we had water breaks. Completed repair of streets in areas where curb had been replaced. Completed repair of streets in areas where plumbers failed to make the necessary repairs. Hauled construction spoil to Gallagher's. Hauled used asphalt and concrete to Midwest for recycling. Patched potholes City-wide. Trimmed brush around Sullivan pathway. Repaired alley located between Polk and Buchanan, 37th to 39th. Installed new playground equipment at LaBelle Park. Installed new playground equipment at Mathaire Park. Cleaned tree grates on Central Ave. Painted the exterior of all park buildings. Replaced pool filtration pump at McKenna Park. Changed from softball to football and soccer operations. New furnace installed at Ostrander. Repaired 3 path lights at Prestemon Park. Painted all pool shelters. Mowed as required. Performed pool maintenance as required. Picked up trash as required. Memorandum to Patrick Hentges September 6, 1995 Page 3 Engineering Continued work on several projects as follows: Building signs LaBelle Park East Bank Erosion Control Misc. Concrete Mill Street Silver Lake Park Pond Modifications Sidewalk - 44th Ave., Tyler Pl. to Reservoir Blvd. Alley, 37th Ave. to 38th Ave., west of Quincy St. MSC storage yard and utility building Pump Station #2 roof Mathaire Park path Ostrander Park building Sanitary sewer lining Water tower painting Miscellaneous permits, surveys, computer input, drafting and filing MAW:jb 95-544 CITY OF COLUMBIA HEIGHTS DATE: SEPTEMBER 8, 1995 i:.,.m; ""," "':' TO: PATRICK HENTGES CITY MANAGER FINANCE DIRECTOR FROM: OPERATIONAL REPORT AUGUST 1995 DEPARTMENTAL GOALS: 1996 Budeet Process: The preparation of the 1996 budget is on schedule. Distribution was made to the City Council on a timely basis, and the City Manager met with the Council at a work session on September 5th for the preliminary review of budget information. Municipal Election: All plans are going well for the September 12th primary election. If all proceeds according to plan, results should be available on the City cable channel starting shortly after 8:30 p.m. In the recent special election, results were available on cable TV at the same time they were available on the posting board in City Hall. Candidates will still be able to call City Hall at 782-2800 to obtain more detailed or individual precinct results. ISSLrES AND PROBLEMS: Concerned Liquor Customer: On or about August 25th, Phil had a very irate and upset liquor customer at Top Valu. The individual was very angry because he had allegedly purchased a case of beer from the store on 37th Avenue where the case had been damaged and retaped shut. When he arrived at the Central Avenue store, he was angry and unwilling to accept a replacement case of beer, a refund of his cost, or anything else. After he created a fairly extensive scene at the store, accused Phil of swearing at him, and accused Phil of stealing one of his cans of beer, Phil asked him to leave. Since then the customer has called myself and the City Manager to voice his complaints and concerns about our operation. I have investigated this incident with Phil Suckerman and the cashier present at the time he arrived at Top Valu. I have also reviewed it with the store supervisor from the Top Valu store on 37th and Stinson. In essence, all three of the employees' stories are the same, that the customer was very angry, vocal and unwilling to listen. In my discussion with him on the phone, he seemed assertive and vocal, and totally unwilling to hear any explanation except the explanation he wanted to hear. In summary, from my review of this incident I feel very su'ongly that the actions of the three liquor store employees involved in this situation were appropriate under the circumstances involved. WE:dn 9509081 DATE: TO: FROM: RE: CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 September 5, 1995 Pat Hentges, City Manager Ma?or Joseph Sturdex ant Councihnembers Donald G. Jolh Bruce G. Nawl:ocki Gar> L. Peterson Robert ~'. Rueuimann City Manager (612) 782-2800 %%%~ %% Pat~-ick Hemges Donald R. Schneider, Community Development Direct~_~~~ MONTHLY REPORT ON COMMUNITY DEVELOPMENT DEPARTMENT ACTIVITIES FOR AUGUST BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS: The monthly "Protective Inspections, Building Permits" report is attached as Exhibit "A". Reports on grant activities are included below. PARKVIEW VILLA HOUSING COMPLEX (PVHC): The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". Be Our application for $831,240 of Comprehensive Improvement Assistance Program (CIAP) funds for improvements to Parkview Villa North was officially denied by HUD on August 22 due to the non-emergency nature of our proposed work projects and the reduced amount of funds available. Next year, we will try again. HOUSING REHABILITATION; There are 10 families on the very low income preference waiting list and 17 families on the non-preference waiting list for CDBG Deferred Loan/Grant Program. FY1995 CDBG/HOME rehabilitation program funds, which are expected to be available shortly, should be adequate to complete about 10 additional rehab projects. Scott McKinney is currently working on 2 deferred loans (grants) through the Minnesota Housing Finance Agency (MHFA) Deferred Loan Program for the next funding phase. Scott will be attending additional training shortly in regard to originating MHFA Fix-Up Fund loans. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERV'!CES HRA MONTHLY REPORT 4. SEPTEMBER 5, 1995 ~AGE 2' CITY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRkM (CDBG)/HOME PROGRAM: Anoka County.has not sent out the contracts for the FY1995 program which started July 1, 1995. Alyce Osborne, Anoka County CDBG Manager, indicated there are problems with getting the contracts through the Anoka County Attorneys Office due to the responsibility being changed from the Anoka Board of Commissioners to the Anoka County HRA. We have been allowed to start our projects (Housing Rehab, Neighborhood Revitalization and Public Service) but cannot get reimbursed by the County until the contracts are completed. Acquisition of properties in the Sheffield Neighborhood are underway (see Section 7 of this report). Se MULTI-USE REDEVELOPMENT PLaN (MURP) PROJECT: Barnick Development - The required public hearing on the transfer of the property at 500 38th Ave. NE and 3725 5th St. NE from the HRA to the Barnicks was held by the HRA Board of Commissioners. The HRA Board approved the transfer of the land to the Barnicks and the basic development plan for the site. Prior to the hearing, the Soo Line transferred the prcperty at 3725 5th St. NE to the City and the City transferred both 3725 5th St. NE and 500 38th Ave. NE to the HRA ownership. The closing on the transfer of the property to the Barnicks is scheduled for September 8. 6. RENTAL ASSISTANCE PROGRAM: Under the Section 8 Rental Assistance Program, we through the Metro HRA, assisted 167 very low income families with rental of decent, safe, and sanitary dwelling units in Columbia Heights and Hilltop through Certificates (125 families) and Vouchers (42 families). Be Twelve (12) Metro HRA families were transferred from Metro HRA to the Columbia Heights program. More are expected to transfer in the next months, generally as they approach their annual renewal under Metro HRA. The lottery drawing was held August 7 for the Columbia Heights Section 8 program. 345 applications were re- ceived, 98 were local residents. Waiting lists were established both with and without the local preference in place and were submitted to HUD for consideration. 18.4% of the local preference represented minority families. 7. OTHER: ae MHFA Minnesota City Participation Program (MCPP) First Time Home-buyer Program: Available July 26, this program offers 30 year fixed rate loans at 6.5% per annum (Annual Percentage Rate of 7.423%) with only 1.5 points to the seller. A status report is attached as Appendix "C". B. Sheffield Neighborhood Redevelopment: A status report is attached as Appendix "D". Four-Plex at 4607 Tyler Street: Bids were received on Request for Proposals for renovation of this property. Bids for the work are being tabulated and are to be considered by the HRA Board at the September 19 meeting. HRA.MONTHLY REPORT SEPTEMBER 5, 1995 PAGE 3 D. Sale of City/HRA Owned Lots: Michael Klukas is proceeding on the acquisition of 4450 Buchanan (with the HRA Board approved 2 year start on construction). Habitat for Humanities has rejected the purchase of 4460 and 4470 Buchanan due to the soil correction costs. E. Application for MHFA Proqrams: The Zoning/Grants Coordinator, Tina Goodroad, completed and submitted applications to MHFA for the following programs for the following purposes: Affordable Rental Investment Fund - Purchase/ renovation of two duplexes in 4600 block of Pierce Street N.E. (east side). After renova- tion, City would rent out units to lower income families ($180,000). (2) Housinq Trust Fund - Downpayment Assistance for lower income families to purchase homes in Columbia Heights. ($100,000 for assisting 20 families at $5,000 each). (3) Publicly Owned Neiqhborhood Land Trust Proqram Purchase and removal of 3 deteriorating vacant (or from owner/occupants who sign relocation waivers) duplex and single family buildings on 4500 block of Fillmore and Taylor. Lots would be leased to low and moderate income families for construction of new single family homes ($195,000). Fe Housinq Study/Commercial-Industrial Buildinq Maintenance Code/Vacant-Abandoned Buildinq Code: Staff is finalizing the City Housing Study and expects to have it completed shortly. Staff also is in the process of developing a Commercial-Industrial Building Maintenance Code and a Vacant-Abandoned Building Code. Please call us 784-2855 if you have any questions in regard to the above. Enclosure cc: HRA Comm./ Mayor & City Council/City Mgr/City Eng./Bid. Insp./ City Finance Dir./City Attorney/P&Z Comm./BRLF Committee Holmes & Graven (Steve Bubul/Bob Long) Jim Bettendorf, PVHC FOCUS/Northeaster News Northeast State Bank (Mike Collins); Norwest Bank (Greg Quade); First Banks (Jim Passeri/Kristin Penner) dsmnrpt City of Columbia Heiqhts, Mn. 782-2817 PROTECTIVE INSPECTIONS, BUILDINfi P£RMITS MONTHLY REPORT TYPE OF CONSTRUCTION NUHBER OF PERHITS ISSUED 1. S~ngle Family Dwe111ngs 2. Duplexes/Double Bungalow 3. Multiple Dwellings 4. Resldentlal Addltions 5. Resident~al Repalr/Halnt. 6. Resldent~al Ne~ Garages ?. New Commerclal/Inst. Const;* 8. New Industrlal Construction Con,n/Inst./Ind. Addns; 10. Comm./Inst./Ind. Repalr/Haint. 11. Signs -Permanent 12. Sprlnklers Demolitlons 14. Retalnin~ Walls 15. Fences 16. Others Permits with two or more classes TOTAL Heatlng Permits Plumbing Permits Sewer Permits Water Permits TOTAL ESTIMATED VALUATIONS OF PERHITS AUGUST 1995 1 0 0 1 3 0/o 0 1 AUGUST 1994 1 0 0 I THIS YEAR LAST YEAR TO DATE TO 0ATI~ 10 5 0 0 21 1 48 12 -3 73 -2 -4 60 424 -8 15 1 I 17 129 112 16 132 1 2 I 57 41 335 212 ISSUED 1. Single Family Dwellings 2. Duplexes/Obi.Bungalow, NEW 3. New Multiple Owe11ings Resldential Additions 5. Residential Malnt./Repalr 6. Residential New Garages TOTAL RESIDENTIAL 7. New Commerclal/lnst. Const. 8. New Industrlal Construction 9. Comm./Inst/lnd. Additions 10. Comm./Inst/Ind. Halnt./Repalrs TOTAL C0HM./INST./IND. 11. Signs - Permanent 12. Sprlnklers 13. Retalnlng Walls 14. O~molltlons 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS - 70.b52 ~4Z',467 ~.na~;SSn .... o 0~ O o ~ I fl o 27,ooo J 4~ qq? i 42q,,~1G 2GS.qll - 133.658 J 117~b34 J ~96,~K7 J . 77t. I~7 _ 22,050 [ 36,440 i 5%,114 1931316 253,360 I 341,933 2,167,367 1~7097443 , ot o 9Z$.ooo ,o - o/ o O o 94~680I 0 222.~g0 32,500 I 132,375 ~7.887 483.26~ - 127,180 ! 132,375 17388,417 483,263 3?000 [ 5,900 " 30,200 27~427 686 0 11,246 20.965 4.100 3~500 8,~00 12.500 19~550 8~500 116,~22 28,200 0 0 o 0 - o o 8.075 1fi.q24 27,336 17,900 174,743 105,016 407,876 492,208 3,730,527 2,297,722 LU'[ HE RAN HOh:E August 31, 1995 TO: FROM: SUBJECT: DONALD SCHNEIDER, EXECUTIVE DIRECTOR; HRA SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; HRA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST VIEW JIM BETTENDORF, PUBLIC HOUSING MANAGER ~k--~ AUGUST PARKVIEW VILLA MANAGEMENT REPORT PROPERTY ISSUES: Pressure reducing disks have been installed, and the re-work on the hallway ceilings has been completed for the fire sprinkler project. Project closet will occur after minor work on the electronic fire monitoring panel, minor repairs to the decorative cover, and final clean up. The replacement automatic transfer switch has been ordered and will take 6-8 weeks for delivery, at which time we will recommend that the low bid electrician install the switch. Funds to purchase the transfer switch will come from the remaining ClAP monies. Work was started on the installation of a new hot water heater for Parkview North. Completion is expected in early September. Ryan Plumbing is completing the work per contract. m O f- z O f-- ~3 × OCCUPANCY ISSUES: Parkview North has one vacancy that will be filled with a September 15th move in. Parkview South has one vacancy, this unit will be filled by a tenant from Parkview North during September. Waiting list totals are as follows: PARKVIEW VILLA NORTH** PARKVIEW VILLA SOUTH** 26 CH Residents 46 Non-residents 34 CH Residents 10 Non-residents A Center for Geriatric Care · Accredited by The Lutheran Church -- Missouri Synod Equal Opportunity Employer--¢-~~:~/~,4-/DZ) Mr. D. Schneider Ms. S. Barnes Commissioners, HRA of Columbia Heights Board of Directors, Crest View -2 August 31, 1995 OCCUPANCY ISSUES (cont.): Nine rent re-certifications were completed covering both Parkview North and South for the month of August. MISC. I have returned to full-time duties at Parkview Villa as of August 21st, and no longer am performing management duties in the Royce Place Dietary Department. Shirley Barnes started her position as Chief Executive Officer of Crest View on August 21st. Ms. Barnes will be in charge of ali operations of Crest View including the management of Parkview Villa, and will be invited to attend the HRA Board meeting in September. Ms. Barnes will be available at her office phone # 782- 1645. I would like to express a sincere THANK YOU to everyone that assisted with the Second Annual Parkview Resident Picnic. Over 100 Residents had an evening of fun, food, and friendship, and we could not have done it without everyone's help. JB/jeb ~002/002 08/25/95 See axac~y b:~ ~ ~a.cs a.m* _~ ..... ;_~_,:,d ~ ~ t/m I ]q~:j 2'79, 63515 453,3O815 100,00015 230,80015 258, '/'/61 $ F:cc,~'Hn N~,~_ : 1995 ~ - .l~'~e 'r(6.5%) HO L<:X:E:X:]~ ~ avs.n-,~,~ 1:5, 0015 3.8S, 28]. I$ O0 I$ ]85,281 0015 281, $09 I-$ 57,1571~ 224, [52 0015 '~79,'718 I-$ 202,8461-$ 23, Z2.81 0015 3.00,000 I$ O0 I$ 3.00,000 00l-$ 1,27315 O0 I-$ ],2731 <:DIS 68,050 I-$ 30,2271$ 37,823 0015 428,784 I-$ 5LL0941-$ 82,3101 0015 580,263 I-$ 533,81215 46,4Sl 0o[-$ 73.,22215 O0 !-$ 73.,2221 0015 ]'13,426 1-$ '162,75215 3.0,684 0015 138,084 I-$ 150,7741-$ :12,6901 0015 3.22,476 I$ O0 I$ 3.22,476 0015 3.,3.64,3.O2 I-$ '~89,54615 974,$56 I., I O0 $ 3.4,877,900 .~. 4,05'7,606 $ 10,820,294 C~ea.r (F~4} Ouit SHEFFIELD NEIGHBORHOOD REDEVELOPMENT STATUS REPORT August 22, 1995 TARGET BLOCK -. (4600 Pierce and Fillmore N.E.) A. Duplexes Acquired/Removed: 20 B. Single Family Lots Replatted: 18 C. New Single Family Houses Built and Occupied: 4 D. New Single Family Houses Under Construction: 3 E. Lots in Process of Being Sold and Developed with Single Family Homes: 11 OUTSIDE TARGET BLOCK - (In area bound by Central Ave. on West, 47th Ave. on North, Johnson Ave. on East, 45th Ave. on South) A. Duplexes Acquired/Removed: 3 B. Duplexes Acquired/Renovated for City Ownership/Rental: 2 C. Deteriorated Single Family House Acquired/Removed: 1 D. Duplexes in Process of being Acquired/Removed: 3 E. New Single Family Houses Built/Occupied: 1 F. Lots in Process of being sold and Developed with Single Family Houses: 8 G. Four-Plex Acquired and in Process of being Renovated: H. Additional Planned Duplex Acquisitions: 5 oUESTIONS: Call Don Schneider - 782-2855 SFRPT K.M.O.J. Radio Station Kicks-Off Saturday, September 9th Who: Where: 8th - 12th Grade Community Education Center- Back Entrance 6085 7th Street (By Fridley High School) When: Every Saturday Evening 9:00p.m. - 12:00 a.m. A Dance Club and Hangout for Teens! Experience a dance club atmosphere, pool leagues, movies, arcade room, concessions and more! FREE the month of September! TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Values First Committee Members Randy Quale, City of Columbia Heights Recreation Director Bus Transportation for Values Week Activities August 31, 1995 Be aware that the City of Columbia Heights bus has been secured to provide free transportation for the three major Values Week programs. The bus schedule is as follows: September 19, 1995 - Dr. David Walsh (7:30 p.m., Fridley High School) Location Pick Up Time Approximate Return Time John P. Murzyn Hall Valley View Elementary School Highland Elementary School North Park Elementary School 6:45 p.m. 6:55 p.m. 7:00 p.m. 7:10 p.m. 10:05 p.m. 9:55 p.m. 9:50 p.m. 9:40 p.m. September 21, 1995 - Judith Rice (6:30 p.m., John P. Murzyn Hall) Location Pick Up Time Approximate Return Time North Park Elementary School Highland Elementary School Valley View Elementary School 5:55 p.m. 8:25 p.m. 6:05 p.m. 8:15 p.m. 6:10 p.m. 8:10 p.m. September 23, 1995 - Ice Cream Social (1:00 - 3:00 p.m., Fridley High School) Location Pick Up Time Approximate Return Time John P. Murzyn Hall Valley View Elementary School Highland Elementary School North Park Elementary School 12:20 p.m. 3:35 p.m. 12:25 p.m. 3:25 p.m. 12:30 p.m. 3:20 p.m. 12:40 p.m. 3:10 p.m. Those wishing to ride the bus for any of the above programs should call the Columbia Heights Recreation Department at 782-2860 by 12:00 Noon the day prior to the program to reserve a seat on the bus. Children under 10 years of age must be accompanied by an adult in order to ride the bus. In the event that no one pre-registers for bus transportation for any given program, the bus will be cancelled. If you have any questions on this matter please give me a call weekdays at 782-2860. xc: Bus Drivers RQFILES: VALUESWK.MEM Values Awareness Week September 17-23, 1995 Hilltop, Columbia Heights, and Fridley celebrate these community values Responsibility · Nonviolence · Self-Control Citizenship · Integrity · Respect · Caring Sunday, September 17 - A Symbol of Unity Join your neighbors in beginning the week with a moment of silence and a symbolic bell ring- ing at noon by the places of worship in Fridley, Columbia Heights, and Hilltop. Tuesday, September 19 - Dr. David Walsh 7:30 p.m., Fridley High School Auditorium Back by popular demand: Dr. David Walsh, author of "Selling Out America's Children," will address what values mean to families today and why character education is important to our society. FREE child care will be available at the Fridley Community Education Center. To reserve child care, call 636-5694 by 4 p.m. Tuesday. (wheel chair accessible) Thursday, September 21 - Judith Rice 6:30 p.m., Murzyn Hall, Columbia Heights Judith Rice, author of "The Kindness Curriculum" will present ideas for parents and teachers on how to instill values in children. Attendees will receive helpful information on working with and/or raising children. Ms, Rice is a parent educator in the St. Paul Schools. FREE child care is available at Murzyn Hall. To reserve child care, call 636-5694 by 3 p.~n. Thurs- day. (wheel chair accessible) Saturday, September 23 - Ice Cream Social 1:00 - 3:00 p.m. Athletic Greens West of Fridley High School (Park at Fridley High School or Fridley Community Education Center) ICE CREAM! Join us for a community celebration with free ice cream as we celebrate the quality of life in Columbia Heights, Hilltop, and Fridley. (If rain, event will be in Fridley High School gym.) Columbia Heights * Hilltop, Fridley For more information, call 636-5694. League of Minnesota Cities August TO: FROM: SUB J: 3490 Lexington Avenue North St. Paul, MN 55126-8044 14,1995 Mayors, Managers, Administrators, Clerks Councilmembers c/o City Clerk ~U~ ,')q 1995 MAN.",GER CITY OF COLUM~!A HEIGHTS James F. Miller, Executive Director ~ ~ ~.~ League of Minnesota Cities 1995 Regional Meetings Again this year the League of Minnesota Cities will hold twelve regional meetings to bring city officials together from throughout Minnesota. At these meetings current policy issues will be considered, as well as practical questions concerning the problems you face. We cordially invite you to attend a regional meeting and to join in our discussions. This year, the League's regional meetings are scheduled in Ely, Aitkin, Anoka, Greenbush, Mclntosh, Henning, Stewartville, Owatonna, Winthrop, Fairmont, VVillmar, and, Pipestone. You may receive an invitation from more than one host city, depending upon your location. Please feel free to choose the one which best fits your schedule. The afternoon program will begin at 2:00 p.m. and cover important topics such as liability issues involving contracts, tobacco and smoke free communities for children, legislative issues and LMC's information system. The social hour is scheduled to begin at 5:00 p.m., followed by dinner at 6:00 p.m. The evening program will include a presentation the League's Strategic Plan, and a video p,'esentation dealing with difficult personnel situations. A round table discussion and a question and answer period on personnel issues will follow. I hope you will be able to join us at one of our regional meetings. If you plan to attend, please RSVP the city contact person identified on the attached regional meeting schedule to make your reservations. Come for the afternoon, the evening, or both. I look forward to meeting you there. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (612,4~-5600 1-800-925-1122 TDD (612)490-9038 Fax (612)490-0072 ANOKA CITY HALL · 2015 FIRST AVE. NO. · ANOKA, MINNESOTA 55303-2270 PHONE (612) 421-6630 · FAX (612) 421-9194 · TTY (612) 422-0442 August 30, 1995 Dear City Official: Office of the Mayor I wish to extend a cordial invitation to attend the League of Minnesota Cities regional meeting hosted by the City of Anoka on Thursday, September 28, 1995, at Greenhaven Country Club (map enclosed). The afternoon program will begin at 2:00 p.m. and cover a variety of subjects. These discussions will include subjects of an important nature, both locally and statewide. The Regional Meeting program is enclosed. There will be adequate time in the afternoon program for open discussion of local issues -- bring your questions or concerns to the meeting for discussion. The afternoon program will conclude by 5:00 p.m., followed by a social hour. Dinner will be served at 6:00 p.m. Following a welcome to our city, LMC Presidem Karen Anderson will address the audience regarding the organization's focus for the coming year. After the president's message, the League will present its new video on dealing with difficult personnel situations, followed by a discussion on personnel issues. To make reservations for your city, please return the enclosed registration form as soon as possible. In case of cancellations, please notify Deb Young or Jessica Morgan at Anoka City Hall at 421-6630 by Monday, September 25th. Unless regisu'ations are canceled, it will be necessary to bill your city for those who did not attend and did not cancel. If anyone from your city needs special accommodations or has special dietary needs, please advise us so special arrangements can be made. I look forward to seeing you on Thursday, September 28th! On behalf of the Anoka City Council, Peter M. Beberg Host Mayor Enclosures (dyklmc-mvimtion) -- AN EQUAL OPPORTUNITY EMPLOYER -- Ci . of Anoka, Thursday, September 28. 1995 We will have city officials attending the regional meeting in Aaoka and we agree to pay for these meals unless the City of Anoka is notified of any changes by Monday, September 25, 1995. NAMES/TITLES OF PERSONS ATTENDING: (Please furnish names of people attending so that name tags can be prepared) PERSON MAKING RESERVATION(S): CITY: PHONE: ( ) * Number of attendees __ x $10.00 registration fee Number of attendees x $15.00 dinner TOTAL PAYMENT ENCLOSED $ Please make checks payable to CITY OF ANOKA and return with registration form to: Deb Young CITY OF ANOKA 2015 First Avenue Anoka, MN 55303 * $10.00 registration fee applies only to the first ten registrants. There is no charge for more than ten registrations from one city. IWANT TO GOLF NINE HOLES BEFORE THE DAY BEGINS? ... Call Jon Bendix, 427-3180, at the Greenhaven Golf Course if you are interested. Let him, or anyone on h is staff, kn o w you're with th e LMC gro up so th ey can set you up with oth er LMC players. League of Minnesota Cities 3490 Lexington Avenue North St. Paul, MN 55126-8044 1995 REGIONAL MEETING PROGRAM 2:00-2:30 p.m. AFTERNOON PROGRAM LMC Information Systems Update/Telecommunications Barb Gallo, LMC's Director of Technology Services 2:30-3:00 p.m. Liability Issues Involving Contracts LMCIT Staff 3:00-3:15 p.m. Break 3:15- 3:35 p.m. Legislative Issues at the Upcoming Session IGR Staff 3:35-4:00 p.m. Tobacco and Smoke Free Communities for Children Minnesota Department of Health Staff 4:00-5:00 p.m. Discussion by cities attending of City Achievements Moderator: Tom Thelen, LMC Field Representative 5:00-6:00 p.m. Social Hour 6:00-7:00 p.m. Dinner 7:00-7:15 p.m. EVENING PROGRAM Introduction by Jim Miller, LMC Executive Director Welcome by Host City Mayor 7:15-7:30 p.m. Presentation of LMC's Strategic Plan (LMC 2000: Service and Leadership) Karen Anderson, Mayor, Minnetonka President, League of Minnesota Cities 7:30-7:45 p.m. A video dealing with difficult personnel situations 7:45-8:30 p.m. Roundtable discussions of difficult personnel situations 8:30-9:00 p.m. Response to roundtable discussions questions 9:00 p.m. Adjourn AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (612~490-5600 1.800-925-1122 TDD(612)490-9038 Fax{612,490-0072 League of Minnesota Cities 3490 Lexington Avenue North St. Paul, MN 55126-8044 1995 REGIONAL MEETING SCHEDULE DATE CITY September 26 ELY September 27 AITKIN September 28 ANOKA October 3 GREENBUSH October 4 MC INTOSH LOCATION/CONTACT PERSON Kennedy Cafeteria Facilities 600 E Harvey Street Ely, MN 55731 Patricia Wellvang 218/365-3224 American Legion Club 20 First Avenue NW Aitkin, MN 56431 Ross Wagner 218/927-2527 Greenhaven CounW Club 2800 Greenhaven Ddve Anoka, MN 55303 Mark Nagel 612/421-6630 October 5 HENNING Greenbush Community Center 244 Main Street NoAh Box 98 Greenbush, MN 56726 WyAnn Janousek 218~82-2570 Centennial Community Center 115 Broadway NW Mclntosh, MN 56556 Ann Lohse 218/563-3043 Henning Public School/Community Room Henning Community Center/Evening 607 2nd Street Henning, MN 56551 Wilma Morse/Sarah Ebeling 218/583-2402 (OVER) AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER i2)490-5600 1-800-925-1122 TDD (612/490-9038 Fax t612~ 490-(~)T2 PAGE 2 . 1995 REGIONAL MEETING SCHEDULE DATE October 17 October 18 October 19 October 24 October 25 October 26 CITY STEWARTVILLE OWATONNA WINTHROP FAIRMONT WILLMAR PIPESTONE LOCATION/CONTACT PERSON Stewartville Civic Center Intersections of Highway 63 & Highway 30 Stewartville, MN 55976 Cheryl Roeder 507/533-4745 Ramada Inn 1212 North Interstate 35 Owatonna, MN 55060 Jim Moeckly 507/451-4540 Community Center 305 North Main Street Winthrop, MN 55396 Samuel Shult 507/647-5306 Holiday Inn-Fairmont Junction 1-90 & Highway 15 Fairmont, MN 56031 David Schornack 507/238-9461 Holiday Inn 2104 E Highway 12 Willmar, MN 56201 Kevin Halliday 612/235-4913 Pipestone Country Club 1003 8th Avenue SE Pipestone, MN 56164 Joan Lange 507/825-3324 COLUMBIA HEIGH'T'S PUBLIC LIBRARY 1I. TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Patrick Hentges, City Mmnager M. Rebecca Loader, Library Director/~ August operational report September 1, 1995 Significant Accomplishments A. The Tuesday Special on 8/1, Jim Kostick as the "Great Jamini," drew 256 children and 44 adults. Jim debuted at the Library twenty years ago as a junior magician and provided this show free of charge. B. The Friends met on 8/7 with 12 members present. C. Mikael Rudolph drew 64 children and 22 adults on 8/8 for a mime show as a Tuesday Special. D. The Board met on 8/8 with three members present. E. Senior Citizen Time on 8/9 drew 12 people. F. Cory Mohan Banjo Dancers drew 66 children and 20 adults for the last Tuesday Special on 8/15. G. Summer Reading Club ended on 8/25 with 644 registered participants. H. Three organizational meetings were held at the library during August by the local schools' PTO. Departmental Goals A. Pine Cone Nursery will be planting hosta around the library in mid-September and replacing edging and traprock. The Beautification Committee is purchasing three planters which will match the existing snuffer, and the red benches will be re-installed in the back courtyard. B. The new departmental copier will be delivered approximately 9/10. C. IAC, the online magazine index, has been well-received by the patrons. D. The restrooms have been painted, the fixtures replaced, the lights changed, and the new wastebaskets installed. The shed and lobby have also been painted. E. Jeanine participated in a cable shoot on 8/24. F. The Police Chief candidates toured the library facility on 8/29, 8/30, and 8/31. Issues and Problems none J_ui¥ Circulation 1994 1995 LIBGIS 1994 1995 Adult 6330 7644 Reference 1918 2155 Juvenile 7644 7202 Dir. A 222 286 13974 13190 Dir. B 78 53 Work days 25 25 Work days 25 25 recyckCd paper TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Patrick Hentges, City Manager Randy Quale, Recreation Director Operational Report, August 1-31, 1995 September 5, 1995 Administration Nancy French (Park/Recreation Clerk Typist II) announced that she'll be retiring effective October 2, 1995. The updated John P. Murzyn (JPM) management plan was presented to the Park & Recreation Commission on August 23 for their review. o A maintenance manual for JPM custodial staff was created and will be handed out at a September 12 JPM staff meeting. I would like to extend a thank you to Linda Magee for her input and suggestions for improvements to the manual. Work continues on hammering out a new lease agreement with NEI for the use of their gymnasiums. The Heights Happenings newsletter has been compiled and is currently being printed. Janice McGhee-Fetzer should be commended for her outstanding work on compiling the newsletter. Hired Raymond Franceen as the new Custodial II (Mr. Franceen replaces Kevin Clark who recently resigned.) Work continues on the Values 1st program (several events are planned for the week of September 17 - 23. 8. Recreation Department staff meetings held on 1st & 3rd Tuesdays of the month. 9. Silver Lake Beach will close for the season on Labor Day, September 4. Recreation Youth football and soccer programs are up and running. The football program has grown by over 25 participants from 1994. The Camp Heights and Play at the Park summer youth programs wrapped up for the summer. Page Two Operational Report - August 1-31, 1995 A special youth football preview program was held at Huset Park on August 30. Each of our youth football teams scrimmaged on that night. Approximately 400 people either played or watched the series of football scrimmages. 4. The tall Junior Hylander cheerleading programs are up and running. The Recreation Department's scholarship program is currently being reviewed. Neighboring communities are being surveyed as to their scholarship criteria and policies. C. Seniors 1. A trip to Little Falls was held on August 10 with 25 seniors participating. A program and slides explaining the Elderhostel program was held on August 22 with 30 seniors attending. 3. 74 seniors participated in a trip to the Hinkley Casino on August 24. 4. 23 seniors attended Senior day at the State Fair on August 31. the Senior Coordinator is working with the H.B. Fuller Company on planning the annual senior's Bingo night for September 19. D. John P. Murzyn Hall In 1995, thirty-five (35) out of fifty-two (52) Fridays and forty-eight (48) out of fifty-two (52) Saturdays are booked, and in 1996, eleven (11) out of fifty-two (52) Fridays and forty-five (45) out of fifty-two Saturdays are booked. Met with Jean Kuehn to discuss future JPM landscaping projects to improve the aesthetics of the building's exterior. 3. The new emergency lights and exit signs at are being installed JPM. RQ/jm Aclmin: Op-Rpt. Aug COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members eonard M. Olson, Acting Police Chief Operational Report, August, 1995 September 5, 1995 I. Events/Accomplishments mo As reported earlier, the National Night Out program was again a huge success, with participants numbering over 700 at 35 parties in Columbia Heights and Hilltop. Department members visited every party and spent time sharing crime prevention tips and other interesting information. Officers also spent ample time listening to the residents. Feedback of this nature is very valuable. Bo There were some concerns provided regarding the prosecuting attorney, Gregg Herrick. The concerns developed into a meeting with the City Attorney and police staff. Issues were described and answers provided. The meeting turned into a positive experience with a common denominator, that being communication. The City Attorney agreed to discuss police prosecution issues with appropriate police employees prior to acts of the dismissal of any criminal charge. Officers also agreed to contact Herrick with their concerns to receive first-hand feedback from him. C° The continuing landlord bi-monthly meeting was held the evening of July 29. We were pleased to bring in Larry Klink, an ex-Columbia Heights officer, who now is employed with the Anoka County Sheriff's office. Larry works in the drug unit and was asked to speak to our group. He was well received and provided quite a show of confiscated drugs for all to see firsthand. He even burned a small amount of marijuana for the group so our landlords would know what it smells like. A thank you to him was carried unanimously by the group. D° The Council meeting of July 28 was the forum of swearing in our newest police officer, Jaret Stoffregen. Jaret had some of his family with him who were as excited as he was. We welcome him aboard and thank the Mayor and City Council members for their insight in allowing the hire based upon the federal grant "Cops Fast." Mayor and City Council Members Page 2 September 5, 1995 II. Projects/Goals mo The summer bicycle safety officer program came to a close this month with summer employee Kevin Rosar going back to college. Again he provided our seasonal bicycling youth with safety tips while on patrol, and safety seminars to those cited for violations. As reported previously, 101 citations were issued. Those children were then asked to attend one of five safety seminars that were held in the police lower level training room. Parents were invited as well. Favorable comments were commonplace. Our continuing drive with community crime prevention strategies will soon provide the community with the McGruff program. The McGruff program is where participating residents will have a picture of the crime prevention dog in their residence window showing children in need of assistance a place to go. The program operates heavily with cooperation from local P.T.A.(O.) organizations as well as residents. Final preparations will be tbrthcoming. Co With school starting soon, our D.A.R.E. officers are tuning up to begin another year of training for our children attending the fifth grades. This school year we will also be providing training called D.A.R.E. Adults. This is a slightly shorter version of the D.A.R.E. curriculum aimed at supporting the regular D.A.R.E. children by training their parents. Another first time program begins called G.R.E.A.T., which is aimed at seventh graders. This acronym is for Gang Resistance Education And Training. Another clear message in crime prevention we are promoting. III. Issues/Problems I attended a Mill Street preconstruction meeting on August 30 and learned some of the detours that will prevail. Our department will not be quite as heavily affected by this construction effort as will the Fire Department. We will utilize the alley way from 40th Avenue for access to the police parking lot. My understanding is that there will also be a temporary opening cut into the northerly curb of the Muryzn Hall parking lot. This should alleviate the overflow issue. Bo Crime statistics continue to be in the front seat and the police department, with numerous programs, is working diligently at meeting them head on. A report previously provided shows the comparisons for the first half of the year up to July of 1995. Class I crimes are up slightly by a little more than 1%; Class II crimes are down by slightly over 1½%. 95-294 Columbia Heights Fire Department To: Pat Hentges, City Manager From: Charles Kewatt, Fire Chief Subject: Operation Report Date: September 6, 1995 Operation Report August 1995 A. Significant Accomplishments 1. Emergency Medical Calls - 126 2. Fire or Good Intent Calls - 40 3. Classification of Alarms Still Alarms 149 Company Alarms - 11 General Alarms - 6 4. Total Calls for the Month - 166 5. Number of Total Calls Billed to Hilltop - 9 6. Training 236 Hours Station-Duty (paid-on-call personnel) 184 Hours Training (all personnel) 7. Structure Fires with Property Loss - 0 8. Mutual Aid Aug 20 3801 NE 3rd Street Haz Mat Incident .... Fridley/St Anthony B. Status of Department Goals 1. Inspection Department Status Report July 1995 License Inspections 97 Section 8 21 Occupancy Checks 4 Junk Vehicles 3 Inspection Shifts: 13 Total July Inspections: 315 Reinspections Complaints Notice Postings Inspections per Shift: 24.2 Inspections per Hour: 4 167 10 13 August 1995 License Inspections 138 Section 8 11 Occupancy Checks 7 Junk Vehicles 6 Inspection Shifts: 15 Total July Inspections: 329 Reinspections Complaints Inspections per Shift: 21.9 Inspections per Hour: 3.7 159 8 To: Pat Hentges September 6, 1995 Page two Fire Department Operation Report August 1995 (continued) 3) Issues or Problems 1) Annual Physical Agility Test held August 28 & 29, 1995 at the St. Paul Training Site. Five new recruits took the test; all passed. To pass the test, each participant completed the following steps in ten minutes or less, wearing full turnout gear: 1. Pick up and carry 65 lb. hose bundle up five flights of stairs. 2. Drop bundle on 5th floor, go down stairs. 3. Raise extension ladder 30 feet and lower it. 4. Using an 8 lb. mall, drive an iron beam five feet. 5. Pick up a charged 1½" line with nozzle and drag it 100 feet. 6. Pick up or drag 150 lb. "dummy" 100 feet. The 1995 results were as follows, in minutes. CWK:cf 95-170 R. Hinrichs ........... 2.02 R. Smith ............. 2.32 J. Larkin ............. 2.44 R. Surbrook .......... 3.09 R. Lange ............ 3.11 M. Field ............. 3.14 W. Dordan ........... 3.19 * M. Miesen ........... 3.20 T. Ryan ............. 3.24 D. Gutkaes ........... 3.33 G. Gorman ........... 3.34 S. Kolosky ........... 3.43 C. Kewatt ............ 3.50 S. Hall .............. 3.55 T. Ranstrom .......... 4.03 * S. Jester ............. 4.06 R. LaBounty .......... 4.07 D. O'Brien ........... 4.25 * D. Meyer ............ 4.26 S. Linder ............ 4.27 K. Flermoen .......... 4.36 K. Stumpf ............ 4.37 B. Shellito ........... 4.45 R. Teorey ............ 4.46 J. Rogers ............ 4.48 D. Alexon ............ 5.00 C. Land ............. 5.18 J. Payne ............. 7.14 * J. Ostmoe ............ 7.31 L. Shabel ............ 9.17 * R. Davidson .......... N/A L. DeMars ........... N/A * New Recruits CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: PATRICK HENTGES CITY MANAGER PUBLIC WORKS DIRECTOR/CITY ENGINEER SUBJECT: OPERATIONAL REPORT - AUGUST DATE: SEPTEMBER 6, 1995 SIGNIFICANT ACCOMPLISHMENTS General Responded to 65 Gopher State One Call requests. Enlarged several tree grates on Central Ave. and 40th Ave due to trees getting so large that they were growing into the grate. Employee I.D. cards were updated. The third DED inspection was conducted. Assisted the school district by digging a hole for the base of the new Middle School sign. Full crew safety meeting was held. Positive test for Oak Wilt at 2105 Innsbruck Parkway. Sewer & Water Removed a 3' section of 6" watermain from the blvd. in front of 1709 Innsbruck Parkway to check the amount of tuberculation in the line. Cleaned one third of the sanitary sewer lines in the SE Quadrant with the vactor. Rodded sanitary sewer lines in the NW Quadrant that are on record as having problems with root growth. The head of the 24" master meter was removed for repairs. Flushed hydrants west of Central Ave. to maintain the chlorine residual (chlorine depletion is being caused by nitrifying bacteria). Installed a new sump pump at Chatham Lift Station. Removed brush from Jackson Pond. Completed the lawn hydrant installation at Lion's Park. Verified ownership of the antennas located at the top of the water tower. Installed a new wear plate in Pump #1 at Sullivan Lift Station. Painted fence around generator bldg. at Silver Lake Lift Station. Replaced sump pump at City Hall. Jetted storm sewers in the area between 45th and 46th - Washington and 7th St. Memorandum to Patrick Hentges September 6, 1995 Page 2 Streets Parks Responded to 65 Gopher State One Call requests. Installed 10 new water meters. Repaired 6 leaky meters. Shut off 39 delinquent water accounts. Constructed a bituminous pathway in Mathaire Park that runs parallel to Johnson St. Paved the parking area for 4519 Taylor (City-owned rental property). Repaired areas on 37th Ave., 38th Ave. and on 5th St where railroad tracks were removed. Completed the second round of street sweeping City-wide. Completed repair of streets in areas where we had water breaks. Completed repair of streets in areas where curb had been replaced. Completed repair of streets in areas where plumbers failed to make the necessary repairs. Hauled construction spoil to Gallagher's. Hauled used asphalt and concrete to Midwest for recycling. Patched potholes City-wide. Trimmed brush around Sullivan pathway. Repaired alley located between Polk and Buchanan, 37th to 39th. Installed new playground equipment at LaBelle Park. Installed new playground equipment at Mathaire Park. Cleaned tree grates on Central Ave. Painted the exterior of all park buildings. Replaced pool filtration pump at McKenna Park. Changed from softball to football and soccer operations. New furnace installed at Ostrander. Repaired 3 path lights at Prestemon Park. Painted all pool shelters. Mowed as required. Performed pool maintenance as required. Picked up trash as required. Memorandum to Patrick Hentges September 6, 1995 Page 3 Engineering Continued work on several projects as follows: Building signs LaBelle Park East Bank Erosion Control Misc. Concrete Mill Street Silver Lake Park Pond Modifications Sidewalk - 44th Ave., Tyler Pl. to Reservoir Blvd. Alley, 37th Ave. to 38th Ave., west of Quincy St. MSC storage yard and utility building Pump Station #2 roof Mathaire Park path Ostrander Park building Sanitary sewer lining Water tower painting Miscellaneous permits, surveys, computer input, drafting and filing MAW:jb 95-544 CITY OF COLUMBIA HEIGHTS DATE: TO: FROM: SEPTEMBER 8. 1995 PATRICK HENTGES CITY MANAGER WILLIAM ELRITE ~L FINANCE DIRECTOR RE: OPERATIONAL REPORT AUGUST 1995 DEPARTMENTAL GOALS: 1996 Budget Process: The preparation of the 1996 budget is on schedule. Distribution was made to the City Council on a timely basis, and the City Manager met with the Council at a work session on September 5th for the preliminary review of budget information. Municipal Election: All plans are going well for the September 12th primary election. If all proceeds according to plan, results should be available on the City cable channel starting shortly after 8:30 p.m. In the recenl special election, results were available on cable TV at the same time they were available on the posting board in City Hall. Candidates will still be able to call City Hall at 782-2800 to obtain more detailed or individual precinct results. ISSUES AND PROBLEMS: Concerned Liquor Customer: On or about August 25th, Phil had a very irate and upset liquor customer at Top Valu. The individual was very angry because he had allegedly purchased a case of beer from the store on 37th Avenue where the case had been damaged and retaped shut. When he arrived at the Central Avenue store, he was angry and unwilling to accept a replacement case of beer, a refund of his cost, or anything else. After he created a fairly extensive scene at the store, accused Phil or' swearing at him, and accused Phil of stealing one of his cans of beer, Phil asked him to leave. Since then the customer has called myself and the City Manager to voice his complaints and concerns about our operation. I have investigated this incident with Phil Suckerman and the cashier presenl at the lime he arrived at Top Valu. I have als() reviewed it with the store supervisor from the Top Valu store on 37lh and Stinson. In essence, all three of the employees' stories are the same, that the customer was very angry, vocal and unwilling to listen. In my discussion with him on the phone, he seemed assertive and vocal, and totally unwilling to hear any explanation except the explanation he wanted to hear. In summary, from my review of this incident I feel very strongly that the actions of the three liquor store employees involved in this situation were appropriate under the circumstances involved. WE:dn 9509081 ANOKA August 30, 1995 Dear City Official: CITY HALL · 2015 FIRST AVE. NO. · ANOKA, MINNESOTA 55303-2270 PHONE(612)421-6630 · FAX(612)421-9194 · TTY (612) 422-0442 Office of the Mayor I wish to extend a cordial invitation to attend the League of Minnesota Cities regional meeting hosted by the City of Anoka on Thursday, September 28, 1995, at Greenhaven Country Club (map enclosed). The afternoon program will begin at 2:00 p.m. and cover a variety of subjects. These discussions will include subjects of an important nature, both locally and statewide. The Regional Meeting program is enclosed. There will be adequate time in the afternoon program for open discussion of local issues -- bring your questions or concerns to the meeting for discussion. The afternoon program will conclude by 5:00 p.m., followed by a social hour. Dinner will be served at 6:00 p.m. Following a welcome to our city, LMC President Karen Anderson will address the audience regarding the organization's focus for the coming year. After the president's message, the League will present its new video on dealing with difficult personnel situations, followed by a discussion on personnel issues. To make reservations for your city, please return the enclosed registration form as soon as possi, ble. In case of cancellations, please notify Deb Young or Jessica Morgan at Anoka Ci~' H~I at 421-6630 by Monday, September 25th. Unless registrations are canceled, it will be necessary to bill your city for those who did not attend and did not cancel. If anyone from your city needs special accommodations or has special dietary needs, please advise us so special arrangements can be made. I look forward to seeing you on Thursday, September 28th! On behalf of the Anoka City Council, Peter M. Beberg Host Mayor Enclosures (dy~lmc-invitation) -- AN EQUAL OPPORTUNITY EMPLOYER -- 69 L D Ci _ of Anoka, Thursday, September 28, 1995 We will have city officials attending the regional meeting in Anoka and we agree to pay for these meals unless the City of Anoka is notified of any changes by Monday, September 25, 1995. NAMES/TITLES OF PERSONS ATTENDING: (Please furnish names of people attending so that name tags can be prepared) PERSON MAKING RESERVATION(S): CITY: PHONE:( ). * Number of attendees __ x $10.00 registration fee Number of attendees x $15.00 dinner TOTAL PAYMENT ENCLOSED $ Please make checks payable to CITY OF ANOKA and return with registration form to: Deb Young CITY OF ANOKA 2015 First Avenue Anoka, MN 55303 * $10.00 registration fee applies only to the first ten registrants. There is no charge for more than ten registrations from one city. WANT TO GOLF NINE HOLES BEFORE THE DAY BEGINS? ... Call Jon Bendix, 427-3180, at the Greenhaven Golf Course if you are interested. Let him, or anyone on his staff, know you're with the LMC group so they can set you up with other LMC players. League of Minnesota Cities 3490 Le~dngton Avenue North St. Paul, MN 55126-8044 1995 REGIONAL MEETING PROGRAM 2:00-2:30 p.m. AFTERNOON PROGRAM LMC Information Systems Update/Telecommunications Barb Gallo, LMC's Director of Technology Services 2:30-3:00 p.m. Liability Issues Involving Contracts LMCIT Staff 3:00-3:15 p.m. Break 3:15- 3:35 p.m. Legislative Issues at the Upcoming Session IGR Staff 3:35-4:00 p.m. Tobacco and Smoke Free Communities for Children Minnesota Department of Health Staff 4:00-5:00 p.m. Discussion by cities attending of City Achievements Moderator: Tom Thelen, LMC Field Representative 5:00-6:00 p.m. Social Hour 6:00-7:00 p.m. Dinner 7:00-7:15 p.m. EVENING PROGRAM Introduction by Jim Miller, LMC Executive Director Welcome by Host City Mayor 7:15-7:30 p.m. Presentation of LMC's Strategic Plan (LMC 2000: Service and Leadership) Karen Anderson, Mayor, Minnetonka President, League of Minnesota Cities 7:30-7:45 p.m. A video dealing with difficult personnel situations 7:45-8:30 p.m. Roundtable discussions of difficult personnel situations 8:30-9:00 p.m. Response to roundtable discussions questions 9:00 p.m. Adjourn AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (612~490-5600 1-800-925-1122 TDD (612}490.9038 Fax 1612~490-0072 League of Minnesota Cities 3490 Lexington Avenue North St. Paul, MN 55126-8044 1995 REGIONAL MEETING SCHEDULE DATE CITY September 26 ELY September 27 AITKIN September 28 ANOKA October 3 GREENBUSH October 4 MC INTOSH LOCATION/CONTACT PERSON Kennedy Cafeteria Facilities 600 E Harvey Street Ely, MN 55731 Patricia Wellvang 218/365-3224 American Legion Club 20 First Avenue NW Aitkin, MN 56431 Ross Wagner 218/927-2527 Greenhaven Country Club 2800 Greenhaven Ddve Anoka, MN 55303 Mark Nagel 612/421-6630 October 5 HENNING Greenbush Community Center 244 Main Street North Box 98 Greenbush, MN 56726 WyAnn Janousek 2! 8,/782-257O Centennial Community Center 115 Broadway NW Mclntosh, MN 56556 Ann Lohse 218/563-3043 Henning Public SchoolJCommunity Room Henning Community CentedEvening 607 2nd Street Henning, MN 56551 Wilma Morse/Sarah Ebeling 218/583-2402 (OVER) AN EQUAL OPPORTU-NITY/AFFIRaMATIVE ACTION EMPLOYER 12) 490-5600 1-800-925-1122 TDD (612/490-9038 Fax 161D 490-{072 PAGE 2 995 REGIONAL MEETING SCHEDULE DATE October 17 October 18 October 19 October 24 October 25 October 26 CITY STEWARTVILLE OWATONNA WINTHROP FAIRMONT WILLMAR PIPESTONE LOCATION/CONTACT PERSON Stewartvitle Civic Center Intersections of Highway 63 & Highway 30 Stewartville, MN 55976 Cheryl Roeder 507/533-4745 Ramada Inn 1212 North Interstate 35 Owatonna, MN 55060 Jim Moeckly 507/451 4540 Community Center 305 North Main Street Winthrop, MN 55396 Samuel Shult 507/647-5306 Holiday Inn-Fairmont Junction 1-90 & Highway 15 Fairmont, MN 56031 David Schornack 507/238-9461 Holiday Inn 2104 E Highway 12 Willmar, MN 56201 Kevin Halliday 612/235-4913 Pipestone Country Club 1003 8th Avenue SE Pipestone, MN 56164 Joan Lange 507/825-3324 League of Minnesota Cities 3490 Lexington Avenue North St. Paul, MN 55126-8044 August 14, 1995 TO: FROM: Mayors, Managers, Administrators, Clerks Councilmembers cio City Clerk SUB J: James F. Miller, Executive Director ~ ~'7 ~ League of Minnesota Cities 1995 Regional Meetings Again this year the League of Minnesota Cities will hold twelve regional meetings to bring city officials together from throughout Minnesota. At these meetings current policy issues will be considered, as well as practical questions concerning the problems you face. We cordially invite you to attend a regional meeting and to join in our discussions. This year, the League's regional meetings are scheduled in Ely, Aitkin, Anoka, Greenbush, Mclntosh, Henning, Stewartville, Owatonna, Winthrop, Fairmont, Willmar, and, Pipestone. You may receive an invitation from more than one host city, depending upon your location. Please feel free to choose the one which best fits your schedule. The afternoon program will begin at 2:00 p.m. and cover important topics such as liability issues involving contracts, tobacco and smoke free communities for children, legislative issues and LMC's information system. The social hour is scheduled to begin at 5:00 p.m., followed by dinner at 6:00 p.m. The evening program will include a presentation the League's Strategic Plan, and a video p,'esentation dealing with difficult personnel situations. A round table discussion and a question and answer period on personnel issues will follow. I hope you will be able to join us at one of our regional meetings. If you plan to attend, please RSVP the city contact person identified on the attached regional meeting schedule to make your reservations. Come for the afternoon, the evening, or both. I look forward to meeting you there. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (612 ~490-5600 1-800-925-1122 TDD(612) 490-9038 Fax (612) 490-0072 League of Minnesota Cities 2:00-2:30 p.m. 2:30-3:00 p.m. 3:00-3:15 p.m. 3:15- 3:35 p.m. 3:35-4:00 p.m. 4:00-5:00 p.m. 5:00-6:00 p.m. 6:00.7:00 p.m. 7:00-7:15 p.m. 7:15-7:30 p.m. 7:30-7:45 p.m. 7:45-8:30 p.m. 8:30-9:00 p.m. 9:00 p.m. 3490 Lexington Avenue North St. Paul, MN 55126-8044 1995 REGIONAL MEETING PROGRAM AFTERNOON PROGRAM LMC Information Systems Update/Telecommunications Barb Gallo, LMC's Director of Technology Services Liability Issues Involving Contracts LMCIT Staff Break Legislative Issues at the Upcoming Session IGR Staff Tobacco and Smoke Free Communities for Children Minnesota Department of Health Staff Discussion by cities attending of City Achievements Moderator: Tom Thelen, LMC Field Representative Social Hour Dinner EVENING PROGRAM Introduction by Jim Miller, LMC Executive Director Welcome by Host City Mayor Presentation of LMC's Strategic Plan (LMC 2000: Service and Leadership) Karen Anderson, Mayor, Minnetonka President, League of Minnesota Cities A video dealing with difficult personnel situations Roundtable discussions of difficult personnel situations Response to roundtable discussions questions Adjourn AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (612)490-5600 1-800-925-1122 TDD (612) 490-9038 Fax (612) 490-0072 League of Minnesota Cities 3490 Lexington Avenue North St. Paul, MN 55126-8044 1995 REGIONAL MEETING SCHEDULE DATE CITY September 26 ELY September 27 AITKIN September 28 ANOKA October 3 GREENBUSH October 4 MC INTOSH LOCATION/CONTACT PERSON Kennedy Cafeteria Facilities 600 E Harvey Street Ely, MN 55731 Patricia Wellvang 218~365-3224 American Legion Club 20 First Avenue NW Aitkin, MN 56431 Ross Wagner 218/927-2527 Greenhaven Country Club 2800 Greenhaven Drive Anoka, MN 55303 Mark Nagel 612/421-6630 October 5 HENNING Greenbush Community Center 244 Main Street North Box 98 Greenbush, MN 56726 WyAnn Janousek 218/782-2570 Centennial Community Center 115 Broaclway NW Mclntosh, MN 56556 Ann Lohse 218~563-3043 Henning Public School/Community Room Henning Community Center/Evening 607 2nd Street Henning, MN 56551 Wilma Morse/Sarah Ebeling 218~583-2402 (OVER) AN EQUAL OPPORTUNITY/AFFIRMATIYE ACTION EMPLOYER (612'49(~-56'[';' 1-800-925-1122 TDD,612,490-9035 Faxt612i490-0072 PAGE 2 DATE. October 17 October 18 October 19 Oc'ober 24 October 25 October 26 1995 REGIONAL MEETING SCHEDULE CITY STEWARTVILLE LOCATION/CONTACT PERSON Stewartville Civic Center Intersections of Highway 63 & Highway 30 Stewartville, MN 55976 Cheryl Roeder 507/533-4745 OWATONNA Ramada Inn 1212 North Interstate 35 Owatonna, MN 55060 Jim Moeckly 507/451-4540 WINTHROP Community Center 305 North Main Street Winthrop, MN 55396 Samuel Shult 507/647-5306 FAIRMONT Holiday Inn-Fairmont Junction 1-90 & Highway 15 Fairmont, MN 56031 David Schornack 507/238-9461 WILLMAR Holiday Inn 2104 E Highway 12 Willmar, MN 56201 Kevin Halliday 612/235-4913 PIPESTONE Pipestone Country Club 1003 8th Avenue SE Pipestone, MN 56164 Joan Lange 507/825-3324 Ci . of Anoka, Thursday, September 28, 1995 We will have city officials attending the regional meeting in Anoka and we agree to pay for these meals unless the City of Anoka is notified of any changes by Monday, September 25, 1995. NAMES/TITLES OF PERSONS ATTENDING: (Please furnish names of people attending so that name tags can be prepared) PERSON MAKING RESERVATION(S): CITY: PHONE:( ) * Number of attendees x $10.00 registration fee Number of attendees x $15.00 dinner TOTAL PAYMENT ENCLOSED $ Please make checks payable to CITY OF ANOKA and return with registration form to: Deb Young CITY OF ANOKA 2015 First Avenue Anoka, MN 55303 * $10.00 registration fee applies only to the first ten registrants. There is no charge for more than ten registrations from one city. IWANT TO GOLF NINE HOLES BEFORE THE DAY BEGINS? ... I Call Jon Bendix, 427-3180, at the Greenhaven Golf Course if you are interested. Let him, or anyone Ion his staff, know you're with the LMC group so they can set you up with other LMCplayers. League of Minnesota Cities 3490 Lexington Avenue North St. Paul, MN 55126-8044 2:00-2:30 p.m. 2:30-3:00 p.m. 3:00-3:15 p.m. 3:15- 3:35 p.m. 3:35-4:00 p.m. 4:00-5:00 p.m. 5:00-6:00 p.m. 6:00-7:00 p.m. 7:00-7:15 p.m. 7:15-7:30 p.m. 7:30-7:45 p.m. 7:45-8:30 p.m. 8:30-9:00 p.m. 9:00 p.m. 1995 REGIONAL MEETING PROGRAM AFTERNOON PROGRAM LMC Information Systems Update/Telecommunications Barb Gallo, LMC's Director of Technology Services Liability Issues Involving Contracts LMCIT Staff Break Legislative Issues at the Upcoming Session IGR Staff Tobacco and Smoke Free Communities for Children Minnesota Department of Health Staff Discussion by cities attending of City Achievements Moderator: Tom Thelen, LMC Field Representative Social Hour Dinner EVENING PROGRAM Introduction by Jim Miller, LMC Executive Director Welcome by Host City Mayor Presentation of LMC's Strategic Plan (LMC 2000: Service and Leadership) Karen Anderson, Mayor, Minnetonka President, League of Minnesota Cities A video dealing with difficult personnel situations Roundtable discussions of difficult personnel situations Response to roundtable discussions questions Adjourn AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (612/49~-5600 1-800-925-1122 TDD (612)490-9038 Fax (61T 490-0072 CITY OF COLUMBIA HEIGHTS Meeting of September 25, 1995 AGENDA SECTION: Volunteer Fire ORIGINATING DEPARTMENT: CITY MANAGER Relief Association Fire APPROVAL NO: ITEM: Jason W. Ortman BY: Charles Kewatt BY: Leave of Absence DATE: Sept 6, 1995 DATE: NO: ca~ d Columbia Heights Fire Department Volunteer Relief Association Board of Trustees Please be advised that the leave of absence granted to Jason W. Ortman from the Volunteer Division of the Fire Department has been extended from six months to one year. The effective dates of this leave are March 1, 1995 to March 1, 1996. RECOMMENDED MOTION: Move to change six month leave-of-absence status for Jason W. Ortman, Volunteer Fire Department, to one year leave-of-absence. Effective dates of leave of absence are March 1, 1995 to March 1, 1996. 95-168 cc: Volunteer Relief Association Secretary COUNCIL ACTION: K.M.O.J. Radio Station Kicks-Off Saturday, September 9th Who: 8th - 12th Grade Where: Community Education Center- Back Entrance 6085 7th Street (By Fridley High School) When: Every Saturday Evening 9:00p.m. - 12:00 a.m. A Dance Club and Hangout for Teens! Experience a dance club atmosphere, pool leagues, movies, arcade room, concessions and more! FREE the month of September! COLUMBIA HEIGHTS PUBLIC LIBRARY II. III. CITY OF COLUMBIA HEIGHTS TO: Patrick Hentges, City Manager FROM: M. Rebecca Loader, Library Director/~ SUBJECT: August operational report DATE: September 1, 1995 Significant Accomplishments A. The Tuesday Special on 8/1, Jim Kostick as the "Great Jamini," drew 256 children and 44 adults. Jim debuted at the Library twenty years ago as a junior magician and provided this show free of charge. B. The Friends met on 8/7 with 12 members present. C. Mikael Rudolph drew 64 children and 22 adults on 8/8 for a mime show as a Tuesday Special. D. The Board met on 8/8 with three members present. E. Senior Citizen Time on 8/9 drew 12 people. F. Cory Mohan Banjo Dancers drew 66 children and 20 adults for the last Tuesday Special on 8/15. G. Summer Reading Club ended on 8/25 with 644 registered participants. H. Three organizational meetings were held at the library during August by the local schools' PTO. Departmental Goals A. Pine Cone Nursery will be planting hosta around the library in mid-September and replacing edging and traprock. The Beautification Committee is purchasing three planters which will match the existing snuffer, and the red benches will be re-installed in the back courtyard. B. The new departmental copier will be delivered approximately 9/10. C. IAC, the online magazine index, has been well-received by the patrons. D. The restrooms have been painted, the fixtures replaced, the lights changed, and the new wastebaskets installed. The shed and lobby have also been painted. E. Jeanine participated in a cable shoot on 8/24. F. The Police Chief candidates toured the library facility on 8/29, 8/30, and 8/31. Issues and Problems ~o~e Circulation 1994 1995 LIBGIS 1994 1995 Adult 6330 -- 7644 Reference 1918 2155 Juvenile 7644 7202 Dir. A 222 286 13974 13190 Dir. B 78 53 Work days 25 25 Work days 25 25 recyclua paper TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Patrick Hentges, City Manager Randy Quale, Recreation Director Operational Report, August 1-31, 1995 September 5, 1995 $~p ~ lvw Ae Administration Nancy French (Park/Recreation Clerk Typist II) announced that she'll be retiring effective October 2, 1995. The updated John P. Murzyn (JPM) management plan was presented to the Park & Recreation Commission on August 23 for their review. A maintenance manual for JPM custodial staff was created and will be handed out at a September 12 JPM staff meeting. I would like to extend a thank you to Linda Magee for her input and suggestions for improvements to the manual. Work continues on hammering out a new lease agreement with NEI for the use of their gymnasiums. The Heights Happenings newsletter has been compiled and is currently being printed. Janice McGhee~Fetzer should be commended for her outstanding work on compiling the newsletter. Hired Raymond Franceen as the new Custodial 11 (Mr. Franceen replaces Kevin Clark who recently resigned.) Work continues on the Values 1st program (several events are planned for the week of September 17 - 23. 8. Recreation Department staff meetings held on 1st & 3rd Tuesdays of the month. 9. Silver Lake Beach will close for the season on Labor Day, September 4. Recreation Youth football and soccer programs are up and running. The football program has grown by over 25 participants from 1994. The Camp Heights and Play at the Park summer youth programs wrapped up for the summer. Page Two Operational Report - August 1-31, 1995 o A special youth football preview program was held at Huset Park on August 30. Each of our youth football teams scrimmaged on that night. Approximately 400 people either played or watched the series of football scrimmages. 4. The fall Junior Hylander cheerleading programs are up and running. 5. The Recreation Department's scholarship program is currently being reviewed. Neighboring communities are being surveyed as to their scholarship criteria and policies. C. Seniors 1. A trip to Little Falls was held on August 10 with 25 seniors participating. A program and slides explaining the Elderhostel program was held on August 22 with 30 seniors attending. 3. 74 seniors participated in a trip to the Hinkley Casino on August 24. 4. 23 seniors attended Senior day at the State Fair on August 31. ° the Senior Coordinator is working with the H.B. Fuller Company on planning the annual senior's Bingo night for September 19. D. John P. Murzyn Hall In 1995, thirty-five (35) out of fifty-two (52) Fridays and forty-eight (48) out of fifty-two (52) Saturdays are booked, and in 1996, eleven (11) out of fifty-two (52) Fridays and forty-five (45) out of fifty-two Saturdays are booked. Met with Jean Kuehn to discuss future JPM landscaping projects to improve the aesthetics of the building's exterior. 3. The new emergency lights and exit signs at are being installed JPM. RQ/~m Admin: Op-Rpt.Aug COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members L~onard M. Olson, Acting Police Chief Operational Report, August, 1995 September 5, 1995 I. Events/Accomplishments Ao As reported earlier, the National Night Out program was again a huge success, with participants numbering over 700 at 35 parties in Columbia Heights and Hilltop. Department members visited every party and spent time sharing crime prevention tips and other interesting information. Officers also spent ample time listening to the residents. Feedback of this nature is very valuable. Bo There were some concerns provided regarding the prosecuting attorney, Gregg Herrick. The concerns developed into a meeting with the City Attorney and police staff. Issues were described and answers provided. The meeting turned into a positive experience with a common denominator, that being communication. The City Attorney agreed to discuss police prosecution issues with appropriate police employees prior to acts of the dismissal of any criminal charge. Officers also agreed to contact Herrick with their concerns to receive first-hand feedback from him. Co The continuing landlord bi-monthly meeting was held the evening of July 29. We were pleased to bring in Larry Klink, an ex-Columbia Heights officer, who now is employed with the Anoka County Sheriff's office. Larry works in the drug unit and was asked to speak to our group. He was well received and provided quite a show of confiscated drugs for all to see firsthand. He even bumed a small amount of marijuana for the group so our landlords would know what it smells like. A thank you to him was carried unanimously by the group. The Council meeting of July 28 was the forum of swearing in our newest police officer, Jaret Stoffregen. Jaret had some of his family with him who were as excited as he was. We welcome him aboard and thank the Mayor and City Council members for their insight in allowing the hire based upon the federal grant "Cops Fast." Mayor and City Council Members Page 2 September 5, 1995 II. Projects/Goals The summer bicycle safety officer program came to a close this month with summer employee Kevin Rosar going back to college. Again he provided our seasonal bicycling youth with safety tips while on patrol, and safety seminars to those cited for violations. As reported previously, 101 citations were issued. Those children were then asked to attend one of five safety seminars that were held in the police lower level training room. Parents were invited as well. Favorable comments were commonplace. Our continuing drive with community crime prevention strategies will soon provide the community with the McGmff program. The McGruff program is where participating residents will have a picture of the crime prevention dog in their residence window showing children in need of assistance a place to go. The program operates heavily with cooperation from local P.T.A.(O.) organizations as well as residents. Final preparations will be forthcoming. Co With school starting soon, our D.A.R.E. officers are tuning up to begin another year of training for our children attending the fifth grades. This school year we will also be providing training called D.A.R.E. Adults. This is a slightly shorter version of the D.A.R.E. curriculum aimed at supporting the regular D.A.R.E. children by training their parents. Another first time program begins called G.R.E.A.T., which is aimed at seventh graders. This acronym is for Gang Resistance Education And Training. Another clear message in crime prevention we are promoting. 11I. Issues/Problems Ao I attended a Mill Street preconstruction meeting on August 30 and learned some of the detours that will prevail. Our department will not be quite as heavily affected by this construction effort as will the Fire Department. We will utilize the alley way from 40th Avenue for access to the police parking lot. My understanding is that there will also be a temporary opening cut into the northerly curb of the Muryzn Hall parking lot. This should alleviate the overflow issue. Bo Crime statistics continue to be in the front seat and the police department, with numerous programs, is working diligently at meeting them head on. A report previously provided shows the comparisons for the fu'st half of the year up to July of ~1995. Class I crimes are up slightly by a little more than 1%; Class II crimes are down by slightly over 1½%. 95-294 Columbia Heights Fire Department To: Pat Hentges, City Manager From: Subject: Date: Charles Kewatt, Fire Chief Operation Report September-6, 1995 A. Significant Accomplishments Operation Report August 1995 1. Emergency Medical Calls - 126 2. Fire or Good Intent Calls - 40 3. Classification of Alarms Still Alarms - 149 Company Alarms - 11 General Alarms - 6 4. Total Calls for the Month 166 5. Number of Total Calls Billed to Hilltop - 9 6. Training 236 Hours Station-Duty (paid-on-call personnel) 184 Hours Training (all personnel) 7. Structure Fires with Property Loss - 0 8. Mutual Aid Aug 20 3801 NE 3rd Street Haz Mat Incident .... Fridley/St Anthony B. Status of Department Goals 1. Inspection Department Status Report July 1995 License Inspections 97 Section 8 21 Occupancy Checks 4 Junk Vehicles 3 Inspection Shifts: 13 Total July Inspections: 315 Reinspections Complaints Notice Postings Inspections per Shift: 242 Inspections per Hour: 4 167 10 13 August 1995 License Inspections 138 Section 8 11 Occupancy Checks 7 Junk Vehicles 6 Inspection Shifts: 15 Total July Inspections: 329 Reinspections Complaints Inspections per Shift: 21.9 Inspections per Hour: 3.7 159 8 To: Pat Hentges September 6, 1995 Page two Fire Department Operation Report August 1995 (continued) 3) Issues or Problems 1) Annual Physical Agility Test held August 28 & 29, 1995 at the St. Paul Training Site. Five new recruits took the test; all passed. To pass the test, each participant completed the following steps in ten minutes or less, wearing full turnout gear: 1. Pick up and carry 65 lb. hose bundle up five flights of stairs. 2. Drop bundle on 5th floor, go down stairs. 3. Raise extension ladder 30 feet and lower it. 4. Using an 8 lb. mall, drive an iron beam five feet. 5. Pick up a charged l~h'' line with nozzle and drag it 100 feet. 6. Pick up or drag 150 lb. "dummy" 100 feet. The 1995 results were as follows, in minutes. CWK:cf 95-170 R. Hinrichs ........... 2.02 R. Smith ............. 2.32 J. Larkin ............. 2.44 R. Sm'brook .......... 3.09 R. Lange ............ 3.11 M. Field ............. 3.14 W. Dordan ........... 3.19 * M. Miesen ........... 3.20 T. Ryan ............. 3.24 D. Gutkaes ........... 3.33 G. Gorman ........... 3.34 S. Kolosky ........... 3.43 C. Kewatt ............ 3.50 S. Hall .............. 3.55 T. Ranstrom .......... 4.03 * S. Jester ............. 4.06 R. LaBounty .......... 4.07 D. O'Brien ........... 4.25 * D. Meyer ............ 4.26 S. Linder ............ 4.27 K. Flermoen .......... 4.36 K. Stumpf ............ 4.37 B. Shellito ........... 4.45 R. Teorey ............ 4.46 J. Rogers ............ 4.48 D. Alexon ............ 5.00 C. Land ............. 5.18 J. Payne ............. 7.14 * J. Ostmoe ............ 7.31 L. Shabel ............ 9.17 * R. Davidson .......... N/A L. DeMars ........... N/A * New Recruits TO: FROM: SUBJECT: CITY OF COLUMBIA HEIGHTS Public Works Department PATRICK HENTGES CITY ~AGER / PUBLIC WOKS DIRECTO~CITY ENG~ER OPERATIONAL REPORT - AUGUST 1995 MAt'qAGER CITY OF COLUM_~!A HEIGHTS DATE: SEPTEMBER 6, 1995 SIGNIFICANT ACCO~LISH~NTS General Responded to 65 Gopher State One Call requests. Enlarged several tree grates on Central Ave. and 40th Ave due to trees getting so large that they were growing into the grate. Employee I.D. cards were updated. The third DED inspection was conducted. Assisted the school district by digging a hole for the base of the new Middle School sign. Full crew safety meeting was held. Positive test for Oak Wilt at 2105 Innsbruck Parkway. Sewer & Water Removed a 3' section of 6" watermain from the blvd. in front of 1709 Innsbruck Parkway to check the amount of tuberculation in the line. Cleaned one third of the sanitary sewer lines in the SE Quadrant with the vactor. Rodded sanitary sewer lines in the NW Quadrant that are on record as having problems with root growth. The head of the 24" master meter was removed for repairs. Flushed hydrants west of Central Ave. to maintain the chlorine residual (chlorine depletion is being caused by nitrifying bacteria). Installed a new sump pump at Chatham Lift Station. Removed brush from Jackson Pond. Completed the lawn hydrant installation at Lion's Park. Verified ownership of the antennas located at the top of the water tower. Installed a new wear plate in Pump #1 at Sullivan Lift Station. Painted fence around generator bldg. at Silver Lake Lift Station. Replaced sump pump at City Hall. Jetted storm sewers in the area between 45th and 46th - Washington and 7th St. Memorandum to Patrick Hentges September 6, 1995 Page 2 Streets Parks Responded to 65 Gopher State One Call requests. Installed 10 new water meters. Repaired 6 leaky meters. Shut off 39 delinquent water accounts. Constructed a bituminous pathway in Mathaire Park that runs parallel to Johnson St. Paved the parking area for 4519 Taylor (City-owned rental property). Repaired areas on 37th Ave., 38th Ave. and on 5th St where railroad tracks were removed. Completed the second round of street sweeping City-wide. Completed repair of streets in areas where we had water breaks. Completed repair of streets in areas where curb had been replaced. Completed repair of streets in areas where plumbers failed to make the necessary repairs. Hauled construction spoil to Gallagher's. Hauled used asphalt and concrete to Midwest for recycling. Patched potholes City-wide. Trimmed brush around Sullivan pathway. Repaired alley located between Polk and Buchanan, 37th to 39th. Installed new playground equipment at LaBelle Park. Installed new playground equipment at Mathaire Park. Cleaned tree grates on Central Ave. Painted the exterior of all park buildings. Replaced pool filtration pump at McKenna Park. Changed from softball to football and soccer operations. New furnace installed at Ostrander. Repaired 3 path lights at Prestemon Park. Painted all pool shelters. Mowed as required. Performed pool maintenance as required. Picked up trash as required. Memorandum to Patrick Hentges September 6, 1995 Page 3 Engineering Continued work on several projects as follows: Building signs LaBelle Park East Bank Erosion Control Misc. Concrete Mill Street Silver Lake Park Pond Modifications Sidewalk - 44th Ave., Tyler Pl. to Reservoir Blvd. Alley. 37th Ave. to 38th Ave., west of Quincy St. MSC storage yard and utili~ building Pump Station//2 roof Mathaire Park path Ostrander Park building Sanitary sewer lining Water tower painting Miscellaneous permits, surveys, computer input, drafting and filing MAW:jb 95-544 I CITY OF COLUMBIA HEIGHTS DATE: SEPTEMBER 8, 1995 TO: PATRICK HENTGES CITY MANAGER WILLIAM FIN~CE DIRECTOR FROM: RE: OPERATIONAL REPORT AUGUST 1995 DEPARTMENTAL GOALS: 1996 Budget Process: The preparation of the 1996 budget is on schedule. Distribution was made to the City Council on a timely basis, and the City Manager met with the Council at a work session on September 5th for the preliminary review of budget information. Municipal Election: All plans are going well for the September 12th primary election. If all proceeds according lo plan, results should be available on the City cable channel starling shortly after 8:30 p.m. In the recent special election, results were available on cable TV at the same time they were available on the posting board in City Hall. Candidates will still be able to call City Hall al 782-2800 to obtain more detailed or individual precinct results. ISSUES AND PROBLEMS: Concerned Liquor Customer: On or about August 25th, Phil had a very irate and upset liquor customer at Top Valu. The individual was very angry because he had allegedly purchased a case of beer from the store on 37th Avenue where the case had been damaged and retaped shut. When he arrived at the Central Avenue store, he was angry and unwilling to accept a replacement case of beer, a refund of his cost, or anything else. After he created a fairly extensive scene at the store, accused Phil of swearing at him, and accused Phil of stealing one of his cans of beer, Phil asked him to leave. Since then the customer has called myself and the City Manager to voice his complaints and concerns about our operation. I have investigated this incident with Phil Suckerman and the cashier present at the time he arrived at Top Valu. I have also reviewed it with the store supervisor from the Top Valu store on 37th and Stinson. In essence, all three of the employees' stories are the same, that the customer was very angry, vocal and unwilling to listen. In my discussion with him on the phone, he seemed assertive and vocal, and totally unwilling to hear any explanation except the explanation he wanted to hear. In summary, from my review of this incident I feel very strongly that the actions of the three liquor store employees involved in this situation were appropriate under the circumstances involved. WE:dn 9509081 DATE: TO: FROM: RE: CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 September 5, 1995 Pat Hentges, City Manager Donald R. Schneider, Co,unity Development Direct~ MONTHLY REPORT ON CO~NITY DEVELOPMENT DEP~TMENT ACTIVITIES FOR AUGUST .Ma3or Joseph Sturdex ant Councihnembers Donald G. Jol}x Bruce G. Nax~ rocki Garx L. Peterson Robert kk. Rueuimann Cit) Manager Patrick Hem?s BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS: The monthly "Protective Inspections, Building Permits" report is attached as Exhibit "A". Reports on grant activities are included below. PARKVIEW VILLA HOUSING COMPLEX (PVHC): The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". Our application for $831,240 of Comprehensive Improvement Assistance Program (CIAP) funds for improvements to Parkview Villa North was officially denied by HUD on August 22 due to the non-emergency nature of our proposed work projects and the reduced amount of funds available. Next year, we will try again. HOUSING REHABILITATION; There are 10 families on the very low income preference waiting list and 17 families on the non-preference waiting list for CDBG Deferred Loan/Grant Program. FY1995 CDBG/HOME rehabilitation program funds, which are expected to be available shortly, should be adequate to complete about 10 additional rehab projects. Scott McKinney is currently working on 2 deferred loans (grants) through the Minnesota Housing Finance Agency (MHFA) Deferred Loan Program for the next funding phase. Scott will be attending additional training shortly in regard to originating MHFA Fix-Up Fund loans. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUklTY EMPLOYE~ THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON TH=_ BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES HRA MONTHLY REPORT SEPTEMBER 5, 1995 PAGE 2 4. CITY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)/HOME PROGRAM: Anoka County.has not sent out the contracts for the FY1995 program which started July 1, 1995. Alyce Osborne, Anoka County CDBG Manager, indicated there are problems with getting the contracts through the Anoka County Attorneys Office due to the responsibility being changed from the Anoka Board of Commissioners to the Anoka County HRA. We have been allowed to start our projects (Housing Rehab, Neighborhood Revitalization and Public Service) but cannot get reimbursed by the County until the contracts are completed. Acquisition of properties in the Sheffield Neighborhood are underway (see Section 7 of this report). 5. MULTI-USE REDEVELOPMENT PLkN (MURP) PROJECT: Barnick Development - The required public hearing on the transfer of the property at 500 38th Ave. NE and 3725 5th St. NE from the HRA to the Barnicks was held by the HRA Board of Commissioners. The HRA Board approved the transfer of the land to the Barnicks and the basic development plan for the site. Prior to the hearing, the Soo Line transferred the prcperty at 3725 5th St. NE to the City and the City transferred both 3725 5th St. NE and 500 38th Ave. NE to the HRA ownership. The closing on the transfer of the property to the Barnicks is scheduled for September 8. 6. RENTAL ASSISTANCE PROGRAM: Under the Section 8 Rental Assistance Program, we through the Metro HRA, assisted 167 very low income families with rental of decent, safe, and sanitary dwelling units in Columbia Heights and Hilltop through Certificates (125 families) and Vouchers (42 families). Twelve (12) Metro HRA families were transferred from Metro HRA to the Columbia Heights program. More are expected to transfer in the next months, generally as they approach their annual renewal under Metro HRA. The lottery drawing was held August 7 for the Columbia Heights Section 8 program. 345 applications were re- ceived, 98 were local residents. Waiting lists were established both with and without the local preference in place and were submitted to HUD for consideration. 18.4% of the local preference represented minority families. 7. OTHER: MHFA Minnesota City Participation Program (MCPP) First Time Home-buyer Program: Available July 26, this program offers 30 year fixed rate loans at 6.5% per annum (Annual Percentage Rate of 7.423%) with only 1.5 points to the seller. A status report is attached as Appendix "C". B. Sheffield Neiqhborhood Redevelopment: A status report is attached as Appendix "D". Four-Pie× at 4607 Tyler Street: Bids were received on Request for Proposals for renovation of this property. Bids for the work are being tabulated and are to be considered by the HRA Board at the September 19 meeting. ~RA MONTHLY REPORT SEPTEMBER 5, 1995 PAGE 3 D. Sale of city/HRA Owned Lots: Michael Klukas is proceeding on the acquisition of 4450 Buchanan (with the HRA Board approved 2 year start on construction). Habitat for Humanities has rejected the purchase of 4460 and 4470 Buchanan due to the soil correction costs. E. Application for MHFA Programs: The Zoning/Grants Coordinator, Tina Goodroad, completed and submitted applications to MHFA for the following programs for the following purposes: (1) Affordable Rental Investment Fund - Purchase/ renovation of two duplexes in 4600 block of Pierce Street N.E. (east side). After renova- tion, City would rent out units to lower income families ($180,000). (2) Housinq Trust Fund - Downpayment Assistance for lower income families to purchase homes in Columbia Heights. ($100,000 for assisting 20 families at $5,000 each). (3) Publicly Owned Neiqhborhood Land Trust Program Purchase and removal of 3 deteriorating vacant (or from owner/occupants who sign relocation waivers) duplex and single family buildings on 4500 block of Fillmore and Taylor. Lots would be leased to low and moderate income families for construction of new single family homes ($195,000) . Fe Housing Study/Commercial-Industrial Building Maintenance Code/Vacant-Abandoned Buildinq Code: Staff is finalizing the City Housing Study and expects to have it completed shortly. Staff also is in the process of developing a Commercial-Industrial Building Maintenance Code and a Vacant-Abandoned Building Code. Please call us 784-2855 if you have any questions in regard to the above. Enclosure cc: HRA Comm./ Mayor & City Council/City Mgr/City Eng./Bid. Insp./ City Finance Dir./City Attorney/P&Z Comm./BRLF Committee Holmes & Graven (Steve Bubul/Bob Long) Jim Bettendorf, PVHC FOCUS/Northeaster News Northeast State Bank (Mike Collins); Norwest Bank (Greg Quade); First Banks (Jim Passeri/Kristin Penner) dsmnrpt City of Columbia Heiqhts, Mn. 782-2817 55421 PROTECTIVE INSPECTIONS, BUILDING PERMITS MONTHLY REPORT TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED 1. Single Family Dwellings 2. Duplexes/Double Bungalow 3. Multiple Dwellings 4. Resldential Additions Residential Repalr/Maint. 6. Residential New Garages ?. New Commercial/Inst. Const.' 8. New Industrial Construction 9. Comm/Inst./Ind. AddnsJ 10. Comm./Inst./Ind. Repair/Maint. 11. Signs -Permanent 12. Sprinklers 13. Demolitions 14. Retaininq Walls 15. Fences 16. Others Permits TOTAL Heating Permits Plumbing Permits Sewer Permits Water Permits TOTAL AUGUST AUGUST THIS'"YEAR LAST YEAR 1995 1994 TO DATE TO DATE 1 1 l0 5 o o o 0 0 0 0 1 4 43 26 .... 43 ~ 199 195 - 3 4 6 18 o/o o/o' 2/0 o/o 0 0 0 0 4/0/0 O/o/o q/l/1 0/0/0 1/0/1 4/0/0 . 14/4/~ 21/3/..3. 1 ~ 1Z 1~ 1 0 .17 , ~ ~ PR 12 Z 1 4 5 4 t 4, 37 40. with two or n~re classes -3 [ -2 -4 ~ , %8 ,, 73 ( 60 424 ]74 15 I 17 129 112 -' 22 ( 16 "132I 74" 5 i 1 14 2 15 I 7 ,,, 60 24' t 57 t 41 335 212 ESTIMATED VALUATIONS OF PERMITS ISSUED 1. Single Family Dwellings 2. Duplexes/Dbl.Bungalow, NEW 3. New Multiple l~vellings 4. Residential Additions 5. Residential Malnt./Repalr Residential New Garages TOTAL RESIDENTIAL New Commerclal/Inst. Const. 8. New Industrial Construction 9. Comm./lnst/lnd. Additions 10. Comm./Inst/Ind. Maint./Repairs TOTAL COMM./INST./IND. 11. Signs - Permanent 12. Sprinklers 13. Retainlng Walls 14. Demolltions 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS o) o I o oJ 0 I O o 22,0~0 J ]6,440 j ~,114 193,316 253,360 J 341,933 2,167,367 lt709~443 0 0 928,Qo0 O 0 0 0 0 94r680 0 ~22.~t0 0 ~2~00 1~'2.375 2~7.887 ~.8~.26~ 127,180 j 132,375 lt388~417 483,263 3~000 i 5,900 30,200 27~427 686 0 11,246 20.965 4,100 3,5oo 8,~0o 12,50o '"~550 8t500 116,~22 28,200 o 0 o 0 0 0 8.075 ..1~.q24 27,336 17,900 174,743 105,016 407,876 492,208 3,730,527 2,297,722 August 31, 1995 TO: FROM: SUBJECT: DONALD SCHNEIDER, EXECUTIVE DIRECTOR; HRA SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; HRA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST VIEW JIM BETTENDORF, PUBLIC HOUSING MANAGER ~-~ AUGUST ?ARKVIEW VILLA MANAGEMENT REPORT PROPERTY ISSUES: Pressure reducing disks have been installed, and the re-work on the hallway ceilings has been completed for the fire sprinkler project. Project closet will occur after minor work on the electronic fire monitoring panel, minor repairs to the decorative cover, and final clean up. The replacement automatic transfer switch has been ordered and will take 6-8 weeks for delivery, at which time we will recommend that the low bid electrician install the switch. Funds to purchase the transfer switch will come from the remaining CIAP monies. Work was started on the installation of a new hot water heater for Parkview North. Completion is expected in early September. Ryan Plumbing is completing the work per contract. o < o X OCCUPANCY ISSUES: Parkview North has one vacancy that will be filled with a September 15th move in. Parkview South has one vacancy, this unit will be filled by a tenant from Parkview North during September. Waiting list totals are as follows: PARKVIEW VILLA NORTH** 26 CH Residents 46 Non-residents PARKVIEW VILLA SOUTH** 34 CH Residents 10 Non-residents A Center for Geriatric Care · Accredited by The Lutheran Church -- Missouri Synod Equal Opportunity Employer A~ ~/~',,IM'~Z)~.. Mr. D. Schneider Ms. S. Barnes Commissioners, HRA of Columbia Heights Board of Directors, Crest View -2 August 31, 1995 OCCUPANCY ISSUES (cont.): Nine rent re-certifications were completed covering both Parkview North and South for the month of August. MISC. I have returned to full-time duties at Parkview Villa as of August 21st, and no longer am performing management duties in the Royce Place Dietary Department. Shirley Barnes started her position as Chief Executive Officer of Crest View on August 21st. Ms. Barnes will be in charge of all operations of Crest View including the management of Parkview Villa, and will be invited to attend the HRA Board meeting in September. Ms. Barnes will be available at her office phone # 782- 1645. I would like to express a sincere THANK YOU to everyone that assisted with the Second Annual Parkview Resident Picnic. Over 100 Residents had an evening of fun, food, and friendship, and we could not have done it without everyone's help. JB/jeb Program ~me: 1995 M:iPP - Ph~_~e I (6.5%) t,,D ~ 'ri:fca/. available b~ _~] t ocaCiou. ] Brookl~ Oantel $ 589,98415 Iarookl~ ~m=k ]$ 1,201,86615 I Buffalo tS 156,692($ [colm'~a ff~.icj:hl$ 392,847J$ [Cr~ 15 492,26415 [DetzDit ~ [$ 150,07615 I ~Uuth 15 1,765,5~[$ [ A~ou~t Te~ (Fg) ~ 44 $22,621,387 $ i~uuut Usect C~] I t i I 0015 185,281 I$ O0 iS 185,281 [ 00($ 281,309 J-$ 57,15715 224,152 I 0015 179,718 I-$ 202, 8461-$ 23,1281 0015 100,000 15 O0 I$ lO0, O00 I 00[-$ 1,273J$ 00 ]-$ 1,2731 001 $ 68,050 I -$ 30, 2271 $ 37,823 I 0015 428,784 I-$ 51!, 0941-$ 82, 3101 0015 580,263 I-$ 533,81215 46,451 I 00[-$ 7!,2221 $ 00 I-$ 71, 2221 0015 173,436 1-$ 162,75215 10,684 I 0015 138,084 1-$ 150,774[-$ 12,6901 0015 122,476 IS 00 15 122,476 t 00[$ 1,164,102 I-$ 189,54615 974,556 [ 00 $ 14,877,900 $- 4,057,606 $ I0,820,294 Clear (F1_4) Quit (F1_5) SHEFFIELD NEIGHBORHOOD REDEVELOPMENT STATUS REPORT August 22, 1995 TARGET BLOCK - (4600 Pierce and Fillmore N.E.) A. Duplexes Acquired/Removed: 20 B. Single Family Lots Replatted: 18 C. New Single Family Houses Built and Occupied: 4 D. New Single Family Houses Under Construction: 3 E. Lots in Process of Being Sold and Developed with Single Family Homes: 11 OUTSIDE TARGET BLOCK - (In area bound by Central Ave. on West, 47th Ave. on North, Johnson Ave. on East, 45th Ave. on South) A. Duplexes Acquired/Removed: 3 B. Duplexes Acquired/Renovated for City Ownership/Rental: 2 C. Deteriorated Single Family House Acquired/Removed: 1 D. Duplexes in Process of being Acquired/Removed: 3 E. New Single Family Houses Built/Occupied: 1 F. Lots in Process of being sold and Developed with Single Family Houses: 8 G. Four-Plex Acquired and in Process of being Renovated: 1 Ho Additional Planned Duplex Acquisitions: 5 QUESTIONS: Call Don Schneider - 782-2855 SFRPT COLUMBIA HEIGHTS PUBLIC LIBRARY II. III. CITY OF COLUMBIA HEIGHTS TO: Patrick Hentges, City Manager FROM: H. Rebecca Loader, Library Director~ SUBJECT: August operational report MA[~' DATE: September 1, 1995 CIIY ~ C0tti~,o,a rI~IGH~! Significant Accomplishments A. The Tuesday Special on 8/1, Jim Kostick as the "Great Jamini," drew 256 children and 44 adults. Jim debuted at the Library twenty years ago as a junior magician and provided this show free of charge. B. The Friends met on 8/7 with 12 members present. C. Mikael Rudolph drew 64 children and 22 adults on 8/8 for a mime show as a Tuesday Special. D. The Board met on 8/8 with three members present. E. Senior Citizen Time on 8/9 drew 12 people. F. Cory Mohan Banjo Dancers drew 66 children and 20 adults for the last Tuesday Special on 8/15. G. Summer Reading Club ended on 8/25 with 644 registered participants. H. Three organizational meetings were held at the library during August by the local schools' PTO. Departmental Goals A. Pine Cone Nursery will be planting hosta around the library in mid-September and replacing edging and traprock. The Beautification Committee is purchasing three planters which will match the existing snuffer, and the red benches will be re-installed in the back courtyard. B. The new departmental copier will be delivered approximately 9/10. C. lAC, the online magazine index, has been well-received by the patrons. D. The restrooms have been painted, the fixtures replaced, the lights changed, and the new wastebaskets installed. The shed and lobby have also been painted. E. Jeanine participated in a cable shoot on 8/24. F. The Police Chief candidates toured the library facility on 8/29, 8/30, and 8/31. Issues and Problems none Circulation 1994 '~995 LIBGIS 1994 1995 Adult 6330 7644 R'e~erence i918 2155 Juvenile 7644 7202 Dir. A 222 286 13974 13190 Dir. B 78 53 Work days 25 25 Work days 25 25 TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Patrick Hentges, City Manager Randy Quale, Recreation Director Operational Report, August 1-31, 1995 September 5, 1995 glTY I)F I-} luHl, Administration 1. Nancy French (Park/Recreation Clerk Typist II) announced that she'll be retiring effective October 2, 1995. 2. The updated John P. Murzyn (JPM) management plan was presented to the Park & Recreation Commission on August 23 for their review. 3. A maintenance manual for JPM custodial staff was created and will be handed out at a September 12 JPM staff meeting. I would like to extend a thank you to Linda Magee for her input and suggestions for improvements to the manual. 4. Work continues on hammering out a new lease agreement with NEI for the use of their gymnasiums. 5. The Heights Happenings newsletter has been compiled and is currently being printed. Janice McGhee-Fetzer should be commended for her outstanding work on compiling the newsletter. 6. Hired Raymond Franceen as the new Custodial II (Mr. Franceen replaces Kevin Clark who recently resigned.) 7. Work continues on the Values 1st program (several events are planned for the week of September 17 - 23. 8. Recreation Department staff meetings held on 1st & 3rd Tuesdays of the month. 9. Silver Lake Beach will close for the season on Labor Day, September 4. Be Recreation I. Youth football and soccer programs are up and running. The football program has grown by over 25 participants from 1994. 2. The Camp Heights and Play at the Park summer youth programs wrapped up for the summer. Page Two OperaUona] Report - August 1-31, 1995 o A special youth football preview program was held at Huset Park on August 30. Each of our youth football teams scrimmaged on that night. Approximately 400 people either played or watched the series of football scrimmages. 4. The fall Junior Hylander cheerleading programs are up and running. 5. The Recreation Department's scholarship program is currently being reviewed. Neighboring communities are being surveyed as to their scholarship criteria and policies. C. Seniors 1. A trip to Little Falls was held on August 10 with 25 seniors participating. A program and slides explaining the Elderhostel program was held on August 22 with 30 seniors attending. 3. 74 seniors participated in a trip to the Hinldey Casino on August 24. 4. 23 seniors attended Senior day at the State Fair on August 31. the Senior Coordinator is working with the H.B. Fuller Company on planning the annual senior's Bingo night for September 19. D. John P. Murzyn Hall In 1995, thirty-five (35) out of fifty-two (52) Fridays and forty-eight (48) out of fifty-two (52) Saturdays are booked, and in 1996, eleven (11) out of fifty-two (52) Fridays and forty-five (45) out of fifty-two Saturdays are booked. Met with Jean Kuehn to discuss future JPM landscaping projects to improve the aesthetics of the building's exterior. 3. The new emergency lights and exit signs at are being installed JPM. RQ/jm Admin: Op-Rpt. Aug COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members L~onard M. Olson, Acting Police Chief Operational Report, August, 1995 September 5, 1995 I. Events/Accomplishments Ao As reported earlier, the National Night Out program was again a huge success, with participants numbering over 700 at 35 parties in Columbia Heights and Hilltop. Department members visited every party and spent time sharing crime prevention tips and other interesting information. Officers also spent ample time listening to the residents. Feedback of this nature is very valuable. There were some concerns provided regarding the prosecuting attorney, Gregg Herrick. The concerns developed into a meeting with the City Attorney and police staff. Issues were described and answers provided. The meeting turned into a positive experience with a common denominator, that being communication. The City Attorney agreed to discuss police prosecution issues with appropriate police employees prior to acts of the dismissal of any criminal charge. Officers also agreed to contact Herrick with their concerns to receive first-hand feedback from him. Co The continuing landlord bi-monthly meeting was held the evening of July 29. We were pleased to bring in Larry Klink, an ex-Columbia Heights officer, who now is employed with the Anoka County Sheriff's office. Larry works in the drug unit and was asked to speak to our group. He was well received and provided quite a show of confiscated drugs for all to see firsthand. He even burned a small amount of marijuana for the group so our landlords would know what it smells like. A thank you to him was carried unanimously by the group. The Council meeting of July 28 was the forum of swearing in our newest police officer, Jaret Stoffregen. Jaret had some of his family with him who were as excited as he was. We welcome him aboard and thank the Mayor and City Council members for their insight in allowing the hire based upon the federal grant "Cops Fast." Mayor and City Council Members Page 2 September 5, 1995' II. Projects/Goals Ao The summer bicycle safety officer program came to a close this month with summer employee Kevin Rosar going back to college. Again he provided our seasonal bicycling youth with safety tips while on patrol, and safety seminars to those cited for violations. As reported previously, 101 citations were issued. Those children were then asked to attend one of five safety seminars that were held in the police lower level training room. Parents were invited as well. Favorable comments were commonplace. Bo Our continuing drive with community crime prevention strategies will soon provide the community with the McGmff program. The McGruff program is where participating residents will have a picture of the crime prevention dog in their residence window showing children in need of assistance a place to go. The program operates heavily with cooperation from local P.T.A.(O.) organizations as well as residents. Final preparations will be forthcoming. With school starting soon, our D.A.R.E. officers are tuning up to begin another year of training for our children attending the fifth grades. This school year we will also be providing training called D.A.R.E. Adults. This is a slightly shorter version of the D.A.R.E. curriculum aimed at supporting the regular D.A.R.E. children by ~xaining their parents. Another fu'st time program begins called G.R.E.A.T., which is aimed at seventh graders. This acronym is for Gang Resistance Education And Training. Another clear message in crime prevention we are promoting. III. Issues/Problems Ao I attended a Mill Street preconstmction meeting on August 30 and learned some of the detours that will prevail. Our department will not be quite as heavily affected by this construction effort as will the Fire Department. We will utilize the alley way from 40th Avenue for access to the police parking lot. My understanding is that there will also be a temporary opening cut into the northerly curb of the Muryzn Hall parking lot. This should alleviate the overflow issue. Crime statistics continue to be in the front seat and the police department, with numerous programs, is working diligently at meeting them head on. A report previously provided shows the comparisons for the fu'st half of the year up to July of -1995. Class I crimes are up slightly by a little more than 1%; Class II crimes are down by slightly over l~A%. 95-294 Columbia Heights Fire Department To: Pat Hentges, City Manager From: Subject: Date: Charles Kewatt, Fire Chief Operation Report September' 6, 1995 Operation Report August 1995 A. Significant Accomplishments 1. Emergency Medical Calls - 126 2. Fire or Good Intent Calls - 40 3. Classification of Alarms Still Alarms - 149 Company Alarms - 11 General Alarms - 6 4. Total Calls for the Month - 166 5. Number of Total Calls Billed to Hilltop - 9 6. Training 236 Hours Station-Duty (paid-on-call personnel) 184 Hours Training (all personnel) 7. Structure Fires with Property Loss - 0 8. Mutual Aid Aug 20 3801 NE 3rd Street Haz Mat Incident .... Fridley/St Anthony B. Status of Department Goals 1. Inspection Department Status Report July 1995,, License Inspections 97 Section 8 21 Occupancy Checks 4 Junk Vehicles 3 Inspection Shifts: 13 Total July Inspections: 315 Reinspecfions Complaints Notice Postings Inspections per Shift: 242 Inspections per Hour: 4 167 10 13 August 1995 License Inspections 138 Section 8 11 Occupancy Checks 7 Junk Vehicles 6 Inspection Shifts: 15 Total July Inspections: 329 Reinspections Complaints Inspections per Shift: 21.9 Inspections per Hour: 3.7 159 8 To: Pat Hentges September 6, 1995 Page two Fire Department Operation Report August 1995 (continued) 3) Issues or Problems 1) Annual Physical Agility Test held August 28 & 29, 1995 at the St. Paul Training Site. Five new recruits took the test; all passed. To pass the test, each participant completed the following steps in ten minutes or less, wearing full turnout gear: 1. Pick up and carry 65 lb. hose bundle up five flights of sta?s. 2. Drop bundle on 5th floor, go down stairs. 3. Raise extension ladder 30 feet and lower it. 4. Using an 8 lb. mall, drive an iron beam five feet. 5. Pick up a charged 1½" line with nozzle and drag it 100 feet. 6. Pick up or drag 150 lb. "dummy" 100 feet. The 1995 results were as follows, in minutes. CWK:cf 95-170 R. Hinrichs ........... 2.02 R. Smith ............. 2.32 J. Larkin ............. 2.44 R. S re'brook .......... 3.09 R. Lange ............ 3.11 M. Field ............. 3.14 W. Dordan ........... 3.19 * M. Miesen ........... 3.20 T. Ryan ............. 3.24 D. Gutkaes ........... 3.33 G. Gorman ........... 3.34 S. Kolosky ........... 3.43 C. Kewan ............ 3.50 S. Hall .............. 3.55 T. Ranstrom .......... 4.03 * S. Jester ............. 4.06 R. LaBounty .......... 4.07 D. O'Brien ........... 4.25 * D. Meyer ............ 4.26 S. Linder ............ 4.27 K. Flermoen .......... 4.36 K. Smmpf ............ 4.37 B. Shellito ........... 4.45 R. Teorey ............ 4.46 J. Rogers ............ 4.48 D. Alexon ............ 5.00 C. Land ............. 5.18 J. Payne ............. 7.14 * J. Ostmoe ............ 7.31 L. Shabel ............ 9.17 * R. Davidson .......... N/A L. DeMars ........... N/A * New Recruits CITY OF COLUMBIA HEIGHTS Public Works Department 6£P 7 1995 TO: FROM: PATRICK HENTGES CITY MANAGER PUBLIC WORKS DIREETOR/CITY ENGINEER MANAGER CITY OF COLUk~,]!,~. HEIGHT~, SUBJECT: OPERATIONAL REPORT - AUGUST DATE: SEPTEMBER 6, 1995 SIGNIFICANT ACCOMPLISHMENTS General Responded to 65 Gopher State One Call requests. Enlarged several tree grates on Central Ave. and 40th Ave due to trees getting so large that they were growing into the grate. Employee I.D. cards were updated. The third DED inspection was conducted. Assisted the school district by digging a hole for the base of the new Middle School sign. Full crew safety meeting was held. Positive test for Oak Wilt at 2105 Innsbruck Parkway. Sewer & Water Removed a 3' section of 6" watermain from the blvd. in front of 1709 lnnsbruck Parkway to check the amount of tuberculation in the line. Cleaned one third of the sanitary sewer lines in the SE Quadrant with the vactor. Rodded sanitary sewer lines in the NW Quadrant that are on record as having problems with root growth. The head of the 24" master meter was removed for repairs. Flushed hydrants west of Central Ave. to maintain the chlorine residual (chlorine depletion is being caused by nitrifying bacteria). Installed a new sump pump at Chatham Lift Station. Removed brush from Jackson Pond. Completed the lawn hydrant installation at Lion's Park. Verified ownership of the antennas located at the top of the water tower. Installed a new wear plate in Pump #1 at Sullivan Lift Station. Painted fence around generator bldg. at Silver Lake Lift Station. Replaced sump pump at City Hall. Jetted storm sewers in the area between 45th and 46th - Washington and 7th St. Memorandum to Patrick Hentges September 6, 1995 Page 2 Streets Parks Responded to 65 Gopher State One Call requests. Installed 10 new water meters. Repaired 6 leaky meters. Shut off 39 delinquent water accounts. Constructed a bituminous pathway in Mathaire Park that runs parallel to Johnson St. Paved the parking area for 4519 Taylor (City-owned rental property). Repaired areas on 37th Ave., 38th Ave. and on 5th St where railroad tracks were removed. Completed the second round of street sweeping City-wide. Completed repair of streets in areas where we had water breaks. Completed repair of streets in areas where curb had been replaced. Completed repair of streets in areas where plumbers failed to make the necessary repairs. Hauled construction spoil to Gallagher's. Hauled used asphalt and concrete to Midwest for recycling. Patched potholes City-wide. Trimmed brush around Sullivan pathway. Repaired alley located between Polk and Buchanan, 37th to 39th. Installed new playground equipment at LaBelle Park. Installed new playground equipment at Mathaire Park. Cleaned tree grates on Central Ave. Painted the exterior of all park buildings. Replaced pool filtration pump at McKenna Park. Changed fi.om softball to football and soccer operations. New furnace installed at Ostrander. Repaired 3 path lights at Prestemon Park. Painted all pool shelters. Mowed as required. Performed pool maintenance as required. Picked up trash as required. Memorandum to Patrick Hentges September 6, 1995 Page 3 Engineering Continued work on several projects as follows: Building signs LaBelle Park East Bank Erosion Control Misc. Concrete Mill Street Silver Lake Park Pond Modifications Sidewalk - 44th Ave., Tyler Pl. to Reservoir Blvd. Alley, 37th Ave. to 38th Ave., west of Quincy St. MSC storage yard and utility building Pump Station #2 roof Mathaire Park path Ostrander Park building Sanitary sewer lining Water tower painting Miscellaneous permits, surveys, computer input, drafting and filing MAW:jb 95-544 CITY OF COLUMBIA HEIGHTS DATE: SEPTEMBER 8, 1995 TO: PATRICK HENTGES CITY MANAGER WiLLiAM ELRiTE ~ FINANCE DIRECTOR FROM: OPERATIONAL REPORT AUGUST 1995 DEPARTMENTAL GOALS: 1996 Budget Process: The preparation of the 1996 budget is on schedule. Distribution was made to the City Council on a timely basis, and the City Manager met with the Council at a work session on September 5th for the preliminary review of budget information. Municipal Election: All plans are going well for the September 12th primary election. If all proceeds according to plan, results should be available on the City cable channel starting shortly after 8:30 p.m. In the recent special election, results were available on cable TV at the same time they were available on the posting board in City Hall. Candidates will still be able to call City Hall at 782-2800 to obtain more detailed or individual precinct results. ISSUES AND PROBLEMS: Concerned Liquor Customer: On or about August 25th, Phil had a very irate and upset liquor customer at Top Valu. The individual was very angry because he had allegedly purchased a case of beer from the store on 37th Avenue where the case had been damaged and retaped shut. When he arrived at the Central Avenue store, he was angry and unwilling to accept a replacement case of beer, a refund of his cost, or anything else. After he created a fairly extensive scene at the store, accused Phil of swearing at him, and accused Phil of stealing one of his cans of beer, Phil asked him to leave. Since then the customer has called myself and the City Manager to voice his complaints and concerns about our operation. I have investigated this incident with Phil Suckerman and the cashier present at the time he arrived at Top Valu. I have also reviewed it with the store supervisor from the Top Valu store on 37th and Stinson. In essence, all three of the employees' stories are the same, that the customer was very angry, vocal and unwilling to listen. In my discussion with him on the phone, he seemed assertive and vocal, and totally unwilling to hear any explanation except the explanation he wanted to hear. In summary, from my review of this incident I feel very strongly that the actions of the three liquor store employees involved in this situation were appropriate under the circumstances involved. WE:tin 9509081 DATE: TO: FROM: RE: CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 September 5, 1995 Pat Hentges, City Manager Ma.¥or Joseph Sturdevam Councilmembers Donald G. Bruce G. Nawrocki Gary L. Peter~on Robert V,'. Rueuimann Cit3 Manager Palrick Henries Donald R. Schneider, Community Development Directo~,~~ MONTHLY REPORT ON COMMUNITY DEVELOPMENT DEPARTMENT ACTIVITIES FOR AUGUST BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS: The monthly "Protective Inspections, Building Permits" report is attached as Exhibit "A". Reports on grant activities are included below. PARKVIEW VILLA HOUSING COMPLEX (PVHC): The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". Our application for $831,240 of Comprehensive Improvement Assistance Program (CIAP) funds for improvements to Parkview Villa North was officially denied by HUD on August 22 due to the non-emergency nature of our proposed work projects and the reduced amount of funds available. Next year, we will try again. HOUSING REHABILITATION; There are 10 families on the very low income preference waiting list and 17 families on the non-preference waiting list for CDBG Deferred Loan/Grant Program. FY1995 CDBG/HOME rehabilitation program funds, which are expected to be available shortly, should be adequate to complete about 10 additional rehab projects. Scott McKinney is currently working on 2 deferred loans (grants) through the Minnesota Housing Finance Agency (MHFA) Deferred Loan Program for the next funding phase. Scott will be attending additional training shortly in regard to originating MHFA Fix-Up Fund loans. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES HRA MONTHLY REPORT SEPTEMBER 5, 1995 4. CITY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)/HOME PROGRAM: Anoka County.has not sent out the contracts for the FY1995 program which started July 1, 1995. Alyce Osborne, Anoka County CDBG Manager, indicated there are problems with getting the contracts through the Anoka County Attorneys Office due to the responsibility being changed from the Anoka Board of Commissioners to the Anoka County HRA. We have been allowed to start our projects (Housing Rehab, Neighborhood Revitalization and Public Service) but cannot get reimbursed by the County until the contracts are completed. Acquisition of properties in the Sheffield Neighborhood are underway (see Section 7 of this report). 5. MULTI-USE REDEVELOPMENT PLaN (MURP) PROJECT: Barnick Development - The required public hearing on the transfer of the property at 500 38th Ave. NE and 3725 5th St. NE from the HRA to the Barnicks was held by the HRA Board of Commissioners. The HRA Board approved the transfer of the land to the Barnicks and the basic development plan for the site. Prior to the hearing, the Soo Line transferred the prcperty at 3725 5th St. NE to the City and the City transferred both 3725 5th St. NE and 500 38th Ave. NE to the HRA ownership. The closing on the transfer of the property to the Barnicks is scheduled for September 8. 6. RENTAL ASSISTANCE PROGRAM: Under the Section 8 Rental Assistance Program, we through the Metro HRA, assisted 167 very low income families with rental of decent, safe, and sanitary dwelling units in Columbia Heights and Hilltop through Certificates (125 families) and Vouchers (42 families). Twelve (12) Metro HRA families were transferred from Metro HRA to the Columbia Heights program. More are expected to transfer in the next months, generally as they approach their annual renewal under Metro HRA. The lottery drawing was held August 7 for the Columbia Heights Section 8 program. 345 applications were re- ceived, 98 were local residents. Waiting lists were established both with and without the local preference in place and were submitted to HUD for consideration. 18.4% of the local preference represented minority families. 7. OTHER: MHFA Minnesota City Participation Proqram (MCPP) First Time Home-buyer Proqram: Available July 26, this program offers 30 year fixed rate loans at 6.5% per annum (Annual Percentage Rate of 7.423%) with only 1.5 points to the seller. A status report is attached as Appendix "C". B. Sheffield Neiqhborhood Redevelopment: A status report is attached as Appendix "D". Four-Plex at 4607 Tyler Street: Bids were received on Request for Proposals for renovation of this property. Bids for the work are being tabulated and are to be considered by the HRA Board at the September 19 meeting. HRAMONTHLY REPORT D. SEPTEMBER 5, 1995 Sale of City/HRA Owned Lots: Michael Klukas is proceeding on the acquisition of 4450 Buchanan (with the HRA Board approved 2 year start on construction). Habitat for Humanities has rejected the purchase of 4460 and 4470 Buchanan due to the soil correction costs. PAGE 3 Application for MHFA Proqrams: The Zoning/Grants Coordinator, Tina Goodroad, completed and submitted applications to MHFA for the following programs for the following purposes: (1) Affordable Rental Investment Fund - Purchase/ renovation of two duplexes in 4600 block of Pierce Street N.E. (east side). After renova- tion, City would rent out units to lower income families ($180,000). (2) Housinq Trust Fund - Downpayment Assistance for lower income families to purchase homes in Columbia Heights. ($100,000 for assisting 20 families at $5,000 each). Fe (3) Publicly Owned Neiqhborhood Land Trust Proqram Purchase and removal of 3 deteriorating vacant (or from owner/occupants who sign relocation waivers) duplex and single family buildings on 4500 block of Fillmore and Taylor. Lots would be leased to low and moderate income families for construction of new single family homes ($195,000). Housinq Study/Commercial-Industrial Buildinq Maintenance Code/Vacant-Abandoned Buildinq Code: Staff is finalizing the City Housing Study and expects to have it completed shortly. Staff also is in the process of developing a Commercial-Industrial Building Maintenance Code and a Vacant-Abandoned Building Code. Please call us 784-2855 if you have any questions in regard to the above. Enclosure cc: HRA Comm./ Mayor & City Council/City Mgr/City Eng./Bid. Insp./ City Finance Dir./City Attorney/P&Z Comm./BRLF Committee Holmes & Graven (Steve Bubul/Bob Long) Jim Bettendorf, PVHC FOCUS/Northeaster News Northeast State Bank (Mike Collins); Norwest Bank (Greg Quade); First Banks (Jim Passeri/Kristin Penner) dsmnrpt City of Co~umb;a Heiqhts, 782-2817 PROTECTIVE INSPECTIONS, BUILDINR PERMITS MONTHLY REPORT TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED I. Single Family Owe111ngs 2. Duplexes/Double Bungalow 3. Multlple Owelllngs Resldentlal Additions 5. Resldential Repalr/Malnt. 6. Resldentlal New Garages 7. New Commerclal/Inst. Const.' 8. New Industrial Construction 9. Con,n/Inst./Ind. Addns: 10. Comm./Inst./Ind. Repalr/Halnt. 11. Signs -Permanent 12. Sprlnklers 13. 0emolltlons 1~. Retalnlng Walls 15. Fences 16. Others Permits with two or more classes TOTAL Heatlng Permits Plumbing Perm;ts Sewer Permits Water Permits TOTAL AUGUST 1995 1 0 0 1 3 o/~ 0 1/0/1 1 1 73 15 15 57 AUGUST 1994 1 0 o/o' olo/n 41010 2 1 -2 17 16 41 THIS YEAR TO DATE 10 199 6 2/0 q/1/1 14/4/~ ii , 17 4 48 -4 424 129 132 14 6O 335 LAST YEAR I TO DAT~ 5 0 0 2b 195 0/0 0 o/o/o 21,/)/) 12 49 -8 .,, 374 112 '74 2 24 212 ESTIMATED VALUATIONS OF PERMITS ISSUED 1. Single Family Dwellings 2. Ouplexes/Dbl.Bungalow, NEW 3. New Multiple l~e11ings Resldentlal Additions 5. Residentlal Maint./Repalr 6. Resldentlal New Garages TOTAL RESIDENTIAL 7. New Commerclal/lnst. Const. 8. New Industrlal Construction Comm./Inst/lnd. Additions 10. Comm./Inst/Ind. Malnt./Repalrs TOTAL COMM./INST./IND. 11. Signs - Permanent 12. S~rlnklers 13. Reta;nlng Walls 14. Oemolitions 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS o 01 0 O o fl I fl , o - 27,oo'o I 4R,qq? 1 ~:n16 2~8.qll 133.6~8 I 117,034 ! ~q6-3~7 77~.~7 ' 22,050 ] 36.440 ~ ~.114 .... 393.316 - 253,360 341,933 2,167,367 1~7o9~443 ' 0 0 q28.000 0 0 0 0 0 )2,~00 1)'~"~'~75 237.887 48~.26~ 127,180 132,375 1~388~417 483,263 3~000 t 5,900 30,2.00 27~427 686 0 11,246 20.965 4,100 3~500 8,)00 12,500 .19~550 8~500 116,922 28,200 o o o O - 0 0 8,075 15,q24 -- 27,336 17,900 174,743 105,0~6 407,876 492 208 3,730,527 2,297,722 LUI' HE RAN HOh',E August 31, 1995 TO: FROM: SUBJECT: DONALD SCHNEIDER, EXECUTIVE DIRECTOR; HRA SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; HRA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST VIEW JIM BETTENDORF, PUBLIC HOUSING MANAGER AUGUST PARKVIEW VILLA MANAGEMENT REPORT PROPERTY ISSUES: Pressure reducing disks have been installed, and the re-work on the hallway ceilings has been completed for the fire sprinkler project. Project closet will occur after minor work on the electronic fire monitoring panel, minor repairs to the decorative cover, and final clean up. The replacement automatic transfer switch has been ordered and will take 6-8 weeks for delivery, at which time we will recommend that the low bid electrician install the switch. Funds to purchase the transfer switch will come from the remaining CIAP monies. Work was started on the installation of a new hot water heater for Parkview North. Completion is expected in early September. Ryan Plumbing is completing the work per contract. ITl m 0 I""' z m 0 i- ra × OCCUPANCY ISSUES: Parkview North has one vacancy that will be fil]ed with a September 15th move in. Parkview South has one vacancy, this unit will be filled by a tenant from Parkvlew North during September. Waiting list totals are as follows: PARKVIEWVILLA NORTH** 26 CH Residents 46 Non-residents PARKVIEW VILLA SOUTH** 34 CH Residents 10 Non-residents A Center for Geriatric Care · Accredited by The Lutheran Church -- Missou'ri Synod Equal Opportunity Employer Mr. D. Schneider Ms. S. Barnes Commissioners, HRA of Columbia Heights Board of Directors, Crest View -2 August 31, 1995 OCCUPANCY ISSUES (cont.): Nine rent re-certifications were completed covering both Parkview North and South for the month of August. MISC. I have returned to full-time duties at Parkview Villa as of August 21st, and no longer am performing management duties in the Royce Place Dietary Department. Shirley Barnes started her position as Chief Executive Officer of Crest View on August 21st. Ms. Barnes will be in charge of all operations of Crest View including the management of Parkview Villa, and will be invited to attend the HRA Board meeting in September. Ms. Barnes will be available at her office phone # 782- 1645. I would like to express a sincere THANK YOU to everyone that assisted with the Second Annual Parkview Resident Picnic. Over 100 Residents had an evening of fun, food, and friendship, and we could not have done it without everyone's help. JB/jeb '.. ,z: ~.. ..... I~ 002/002 05/25/$$ 10:31 1995 ~ - ~ I (6.5%) ~-A1 ~lrA(!shl~ b~ ~ll__--I-'-'-'-'-'-'-'~_~Ol~. I I I 379,6'3515 0015 185,281 I$ O0 !$ 361,45915 0015 281,309 1-$ 57,15715 453,3O815 0015 179,718 I-$ 202,8461-$ 100,00015 0015 100,000 15 O0 I$ ~o, 8oo15 oo1-$ 1,Z7315 Oo I-$ 258,'r/61 $ oo15 ~8, o5o I-$ 3o,22'715 589, g8415 0o15 428,'1~ I-$ 511, og41-$ 1,.201,86615 0015 58o,2~ I-$ 533,81215 ~6,69215 oo1-$ '71,22215 oo I-$ 392, 84'115 OOl5 17'3, 4~6 i-$ 162,75215 .492,2~1 $ oo15 ].38,084 I-$ 15o,774I-$ ~o,o'7615 0o15 3.22,4'/6 I$ OO I$ 1,765,59015 00l$ 1,164,102 1-$ 189,546l$ I I I-. I % 44 $22,621,387 $ O0 $ 14,877,900 $- 4,057,606 $ ~ us~t~F63 A=~mt Te~cwg) Clear~4) Quit(F15) 185,281 224,152 23,1281 100,000 1,2731 37,823 82, 3101 46,451 71,2221 10, 684 12, 6901 122,476 974,556 10,820,294 SHEFFIELD NEIGHBOP~OOD REDEVELOPMENT STATUS REPORT August 22, 1995 ~ARGET BLOCK - (4600 Pierce and Fillmore N.E.) A. Duplexes Acquired/Removed: 20 B. Single Family Lots Replatted: 18 C. New Single Family Houses Built and Occupied: 4 D. New Single Family Houses Under Construction: 3 E. Lots in Process of Being Sold and Developed with Single Family Homes: 11 OUTSIDE TARGET BLOCK - (In area bound by Central Ave. on West, 47th Ave. on North, Johnson Ave. on East, 45th Ave. on South} A. Duplexes Acquired/Removed: 3 B. Duplexes Acquired/Renovated for City Ownership/Rental: 2 C. Deteriorated Single Family House Acquired/Removed: 1 D. Duplexes in Process of being Acquired/Removed: 3 E. New Single Family Houses Built/Occupied: 1 F. Lots in Process of being sold and Developed with Single Family Houses: 8 G. Four-Plex Acquired and in Process of being Renovated: 1 H. Additional Planned Duplex Acquisitions: 5 OUESTIONS: Call Don Schneider - 782-2855 SFRPT OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION AUGUST 14, 1995 The Board of Trustees Meeting was called to order at 8:55 p.m. by Mayor Sturdevant. Jolly, Petkoff, Ruettimann, Peterson, Sturdevant- present e APPROVAL OF MINUTES Motion by Ruettimann, second by Peterson to approve the minutes of the July 10, 1995 Board of Trustees meeting as presented. Roll call: All ayes ~EAVE OF ABSENCE Motion by Ruettimann, second by Peterson to record six month leave of absence for Lance R. Montague, Volunteer Fire Department, effective June 13, 1995 to December 13, 1995. Roll call: All ayes ADJOURNMENT Motion by Peterson, second by Sturdevant to adjourn the meeting at 8:57 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS Meeting of September 25, 1995 AGENDA SECTION: Volunteer Fire ORIGINATING DEPARTMENT: CITY MANAGER Relief Association Fire APPROVAL NO: ITEM: LeaveJaS°n W.of AbsenceOrtman BY: Charles Kewatt BYATE ~..-... ~.'~ ~:~ DATE: Sept 6, 1995 D NO: ~ ~' Columbia Heights Fire Department Volunteer Relief Association Board of Trustees Please be advised that the leave of absence granted to Jason W. Ortman from the Volunteer Division of the Fire Department has been extended from six months to one year. The effective dates of this leave are March 1, 1995 to March 1, 1996. RECOMMENDED MOTION: Move to change six month leave-of-absence shams for Jason W. Ortman, Volunteer Fire Department, to one year leave-of-absence. Effective dates of leave of absence are March 1, 1995 to March 1, 1996. 95-168 cc: Volunteer Relief Association Secretary COUNCIL ACTION: CITY COUNCIL LETI'ER SPECIAL MEETING OF: SEPTEMBER 13, 1995 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO.: FINANCE APPROVAL ITEM: CANVASSING MUNICIPAL BY: WILLI~RITE BY: PRIMARY ELECTION RETURNS pt~li DATE' Se 3, 1 95 NO.: On September 12, 1995, the City held a primary election to select two Mayor candidates and two 2-year Council Member candidates. Attached are the results of the election and the resolution canvassing said election. RECOMMENDED MOTION: Move to appoint William Elrite Secretary Pro-Tem. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 95-62 canvassing municipal primary election returns. WE:dh 9509074 Attachments: Resolution 95-62 Summary COUNCIL ACTION: RESOLUTION NO. 95-62 CANVASSING MUNICIPAL PRIMARY ELECTION RETURNS WHEREAS, the City of Columbia Heights, did on the 12th day of September, 1995, conduct and hold a Primary Municipal Election for the purpose of nominating candidates for office of Mayor and the two-year Council Seat to be voted on at a General Municipal Election on November 7, 1995; and WHEREAS, the City Council of the City of Columbia Heights at a meeting of said Council held on the 13th day of September 1995, did canvass the returns and results of said Primary Municipal Election; and WHEREAS, the following results were determined by said canvass of said Primary Municipal Election, to wit: TOTAL BALLOTS CAST IN ELECTION: 2,133 Valid Votes Cast for Mayor Valid Votes Cast for 2-Year Council Seat Joseph S. Sturdevant 1,041 James P. Johnson 412 Nan Tilkens 578 Meg Jones 816 James D. Verbrugge 511 Rim M. Petkoff 877 Undervotes 0 Undervotes 0 Overvotes 0 Overvotes 0 Times Blank Voted 3 Times Blank Voted 28 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that Joseph S. Sturdevant and Nan Tilkens are hereby declared to be the candidates for Mayor, and that Meg Jones and Rita M. Petkoff are hereby declared to be the candidates for the two-year Council Seat at the General Municipal Election to be held on November 7, 1995. Passed this day of , 1995 Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor William Elrite, Secretary Pro-Tem 9509074 .--I m --I CZ Z 0 Z ~