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October 9, 1995 Regular
CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 .(612) 782-2800 October 6, 1995 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, October 9 1995, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs,, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 /'or deaf only) CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (In advance of the Regular meeting, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) l. CALL TO ORDER AND ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Minutes of the Regular City CouncStl Meeting of September 25, 1995 MOTION: Move to adopt the minutes of the Regular City Council Meeting of September 25, 1995, as presented in writing, and such reading be dispensed with. 2) Establish Hearing Date for License Revocation, Rental Properties MOTION: Move to Establish a Hearing Date of October 23, 1995, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Seventeen Property Owners Regarding Their Rental Property at 4315 Jefferson Street N.E., 3800 Tyler Street N.E., 1137/39 N.E. 37th Avenue; 1201/03 N.E. 37th Avenue; 3817 Hayes Street N.E.:. 4023 N.E. 6th Street; 4724/26 N.E. 6th Street; 4341 Tyler Place N.E., 4610/12 Fillmore Street N.E.; 4634 Tyler Street N.E.; 4621 University Avenue N.E.; 4049 Monroe Street N.E.; 621 N.E. 51st Avenue; 4855 N.E. 5th Street; 4059 Jefferson Street N.E.; 3843 Hayes Street N.E. "SERVICE IS OUR B',JSINESS" EQLIAL OPPC, RTLN,[Y E MPLCi'~ i:? THE CITY OF COLUrv1BIA HEIGHTS DOES NOT DISCRIMINATE O!'q -ii,ii BASf'-3 OF DISABILIT'f iN EMPLOYMENT OR FHE PROV!SkgN OF SE:RVICES PAGE 2 CITY COUNCIL AGENDA FOR MEETING OF OCTOBER 9, 1995 3) Authorize Starting Rate of Pay for Tom Johnson, Police Chief MOTION: Move to Authorize the Starting Rate of Pay for Tom Johnson at $4,816/Month Based on the 1995 Range for Police Chief. 4) Approve Variance-Signage, for Jeff Winter, 3927 Central Avenue, Case #9510-43 MOTION: Move to Approve the 84 Square Foot Variance Request for Signage at 3927 Central Avenue Due to the Hardship of the Building Being 244 Feet Back From the Front Lot Line. 5) Approve Variance-Signage, for Chester Mady, 3919 Central Avenue, Case #9510-44 MOTION: Move to Approve the 100 Square Foot Signage Variance Request due to the Hardship of the Building Being 244 Feet Back From the Front Lot Line and the Use Being Located in the Lower Level. 6) Approve Conditional Use Permit-First Community Credit Union, 843 N.E. 40th Avenue, Case #9510-45 MOTION: Move to Approve the Conditional Use Permit to Allow a Two-Day Car Sales Promotion in the North Parking Lot of 843 N.E. 40th Avenue on October 20-21, 1995. This Conditional Use Permit will be Considered Permanent, Allowing no More than Two Car Sales Per Year for Members Only each year Thereafter, that Alterations to this Approved Site Plan Submitted Herein are not Made During the Future Sales, that a 30-day Notice of Each Sale by Made to the City Indicating the Dates of the Yearly Sales and That a $50 fee be Submitted at the Beginning of Each Year to Cover the Two Per Year Sales Promotion. 7) Approve Lotsplit, for Brian Bona, 4015 N.E. 7th Street, Case #9510-46, Resolution 95-65 MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. MOTION: Move to adopt Resolution 95-65, Resolution Approving the Lotsplit at 4015 N.E. 7th Street, as it Meets Code Requirements Provided that the Lotsplit be Combined with the Property at 573 N.E. 40th Avenue and be Recorded as Such with the Anoka County Assessor's Office and Provided the Following Items be Completed by October 30, 1995: 1. The Applicant Provide a Temporary Concrete Curb Four Feet Inside and Along the East Property Line Adjacent to the Alley Until Permanent Concrete Curbing is Installed; 2. A Continuous Permanent Concrete Curb or Bumper Curb be Installed Parallel to the Privacy Fence for Protection From Damage. 81) Approve Conditional Use Permit, Robert Miller, 4025 Arthur Street, Case #9510-47 MOTION: Move to Approve the Conditional Use Permit to Allow the Construction of a 12' x 16' Utility Building at 4025 Arthur Street. 9) Changing the Regular City Council Meeting Date of December 26, 1995 to December 18, 1995 MOTION: Move to Change the Regular City Council Meeting Date of December 26, 1995, to December 18, 1995, at 7 P.M. 10) Establish Council Work Sessions Dates Through December, 1995 MOTION: Move to Establish October 16 at 7 P.M., October 30 at 7 P.M., November 6 at 8 P.M., November 20 at 7 P.M., December 4 at 7 P.M., and December 18 Following Regular City Council Meeting. 11) Authorization to Seek Bids for Replacement of Trailer-Mounted Air Compressor MOTION: Move to Authorize Staff to Seek Bids to Replace Unit #145, Trailer-Mounted Air Compressor. 12) Authorization to Pay Dues to the League of Minnesota for the Next Fiscal Year MOTION: Move to Approve the Continued Membership with the League of Minnesota Cities and Authorize the Annual Payment of $8,939. PAGE 3 CITY COUNCIL AGENDA FOR MEETING OF OCTOBER 9, 1995 13) Licenses MOTION: Move to Approve the 1995 License Applications as Listed Upon Payment of Proper Funds, and the Rental Licenses as Listed on the Memorandum from Lowell DeMars Dated October 4, 1995. 14) Payment of Bills MOTION: Move to Pay the Bills as Liste:l Out of Proper Funds. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS~ GUESTS A. Proclamation - October is Polish American Heritage Month 6. PUBLIC HEARINGS Public Hearing for Revocation/Suspension of Rental License Against Richard L. Berg (3925 N.E. 3rd Street; 4126 Madison Street N.E.) and Reshetar Systems/Anderson Apartments (711 N.E. 37th Avenue). RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by the Above Named Property Owners Regarding Their Rental Property in That the Property Owners have Complied with Provisions of the Housing Maintenance Code. Public Hearing-Second Reading of Ordinance No. 1310, an Ordinance Authorizing the Conveyance of Certain Real Estate Located at 4204 6th Street N.E. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available for the public. RECOMMENDED MOTION: Move to approve Ordinance No. 1310, an Ordinance Authorizing the Conveyance of Certain Real Estate Located at 4204 6th Stree:L N.E. 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) First Reading, Ordinance No. 1311, Ordinance Amending the Zoning Code Regarding Off-Street Parking RECOMMENDED MOTION: Move to waive the reading of the ordinance amendments, there being ample copies available to the public. RECOMMENDED MOTION: Move to Schedule a Second Reading of the Amendments to Section 9.116(3) of the Zoning Ordinance for Monday, October 23, 1995. B. Bid Considerations 1) Award of 40th Avenue N.E. Replacement Lights RECOMMENDED MOTION: Move to Award 40th Avenue N.E. Replacement Lights, Municipal Project #9522, to Heights Electric of Columbia Heights, iMinnesota, Based Upon Their Low, Qualified, Responsible bid in the Amount of $12,100.00 With Funds to be Appropriated From Fund 212-43190-5130; and Furthermore, to Authorize the Mayor and City Manager to Enter Into An Agreement For the Same. 2) Authorization to Purchase Hockey Goals RECOMMENDED MOTION: Move to Award the Purchase of Five Sets of Hockey Goals to Becker Arena Products of Prior Lake, Minnesota, for $5,564.65, Including Freight and Tax, Based on Their Quotation Dated September 28, 1995, the Cost of Said Goals to be Paid for From Fund 412-45200-5180; and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. 3) Authorization to Acquire Right-of-Way for 44th Avenue Sidewalk Project RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to Execute Easement Deeds for This Project on Behalf of the City. PAGE 4 CITY COUNCIL AGENDA FOR MEETING OF OCTOBER 9, 1995 4) Rejection of Bids for Improvements at Ostrander Park Building RECOMMENDED MOTION: Move to Reject all Bids for Project #9523, Ostrander Park Building Modifications, as all Bids Exceed the Budgeted Amount for This Project. 5) Rejection of Quotes to Replace Windows at the Municipal Service Center RECOMMENDED MOTION: Move to Reject all Quotes for Window Replacement at Municipal Service Center, Project #9528, and to Authorize Staff to Seek New Proposals for the Same. 6) Authorization to Continue Software Maintenance Support for ARC/Info Software RECOMMENDED MOTION: Move to Approve the Annual Software Support for the Unix-Based ARC/INFO Software in the Amount of $4,260, Including tax, to be Paid for From Fund 720-49980; and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. 7) Acceptance of Proposal on Renovation of 4519-21 Taylor RECOMMENDED MOTION: Move to Approve Award of the Contract for the Renovations to 4519-21 Taylor Street N.E. to William Mattson Construction for $16,840 with the Cost to be Charged to Account 202.46350.4600 (CDBG Rehab) and With the Mayor and City Manager Authorized to Sign the Contract for the Subject Work. Other Business 1) Approval of Classification and Sale of Certain Forfeit Land RECOMMENDED MOTION: Move to Authorize the City Manager to File a Written Application with the County Board to Withhold Parcels 36 30 24 41 0109 for Sewer Improvement and 35 30 24 31 0021 for Redevelopment, and to Forward the Completed Classification and Sale Approval Forms to Anoka County. 21) Authorize Exclusive Negotiations Agreement for Expansion with Medtronic, Inc. RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to Enter into a Project Feasibility Agreement with Medtronic, Inc. and the Columbia Heights Housing and Redevelopment Authority Regarding the Expansion of Medtronic's Neurological Facility Located at 800 53rd Avenue N.E. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of the October 3, 1995, Planning and Zoning Commission Meeting B. Minutes of the September 13, 1995, Human Services Commission Meeting C. Minutes of the September 27, 1995, Park and Recreation Commission Meeting D. Minutes of the September 5, 1995, Columbia Heights Public Library Board of Trustees Meeting 10. EXECUTIVE SESSION A. Discussion of Hilltop-Columbia Heights Sewer Use Agreement RECOMMENDED MOTION: Move to Close the Regular Council Meeting of Tonight, October 9, 1995, and Move to an Executive Session for the Purpose of Discussing the Hilltop-Columbia Heights Sewer Use Agreement, and that Jo-Anne Student be Appointed to Keep a Written Record Thereof. PAGE 5 CITY COUNCIL AGENDA FOR MEETING OF OCTOBER 9, 1995 RECOMMENDED MOTION: Move to Reconvene the Regularly Scheduled Open Meeting of the Columbia Heights City Council on October 9, 1995, Having Been in Executive Session to Discuss the Hilltop-Columbia Heights Sewer Use Agreement, a Written Record Being Kept by Jo-Anne Student. 11. ADJOURNMENT Pat Hentges, City Manager 95/83 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 25, 1995 CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA There was no one present for the Citizens Forum. CALL TO ORDER Mayor Sturdevant called 'the Council Meeting to order at 7:01 p.m. and the cablecasting commenced. ROLL CASL Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA There were no additions nor deletions to the agenda. CONSENT ~GENDA Motion by Ruettimann, second by Peterson to approve the Consent Agenda items as follows: Minutes for Approval The Council approved the minutes of the Regular Council Meeting of September 11, 1995 and the Special Council Meeting of September 13, 1995 as presented and there were no corrections. Request to Seek Bids for 1996 Shared Ride Para-Transit Service The Council authorized staff to seek bids for Shared Ride Para-Transit services for calendar year 1996. Approve Site Plan Amendment - Steve Jonako 533 37th Avenue The Council approved the site plan amendment for 533 37th Avenue Northeast contingent upon approval of the site plan amendment by the Traffic Commission and that the lot be graded, sodded, blacktopped and landscaped with the proper screening installed by October 31, 1995. Re-establish Hearing Date for License Revocation The Council re-established a hearing date of October 23, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Kurt Richter regarding rental property at 4540 Tyler Street Northeast. REGULAR COUNCIL MEETING SEPTEMBER 25, 1995 PAGE 2 Establish Hearing Date for License R~vocations The Council established a hearing date of October 9, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against the following property owners and their respective properties; Richard L. Berg - 3925 Third Street Northeast, Richard L. Berg - 4126 Madison Street Northeast, Reshetar Systems/Anderson Apartments - 711 37th Avenue Northeast. Bus Stop Parking Changes on 40th Avenue The Council designated the parking in front of 590 40th Avenue Northeast as "No Parking-Bus Stop" from the alley 59' east, "No Parking-Drop Zone" 24' east (one space), a "15-Minute Parking 8 a.m. to 5 p.m. Monday to Friday" 44' east (two spaces) and Undesignated Parking 22' east (one space) with "No Parking" beginning and continuing around the corner, based on the recommendation of the Traffic Commission. License Applications There were no license applications submitted. Payment of Bills The Council approved the payment of the bills as listed out of proper funds. Roll call: Ail ayes RECOGNITION. PROCLAMATIONS. PRESENTATIONS, GUESTS There was no one present for this segment of the meeting. PUBLIC HEARINGS a. Resolution No. 95-63/Public Hearing for Revocation/Suspension of Rental License Against James Potocniko 647 37th Avenue Resolution No. 95-63 was prepared approving the revocation. No Council action was taken on the resolution. Motion by Ruettimann, second by Petkoff to close the public hearing regarding the revocation or suspension of the rental license held by James J. Potocnik regarding rental property at 647 37th Avenue in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes b. Public Hearing for Revocation/Suspension of Rental License Against Jeffrey D. ~ahe, $807 central Avenue REGULAR COUNCIL MEETING SEPTEMBER 25, 1995 PAGE 3 Motion by Ruettimann, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by Jeffrey D. Babe for property located at 3807 Central Avenue in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes c. Public Hearing for Revocation/Suspension of Rental License Against Kwei-Wu-Fango 4055/57 Unversit¥ Avenue Motion by Ruettimann, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by Kwei-Wu-Fang regarding rental property at 4055/57 University Avenue in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes d. Public Hearing for Revocation/Suspension of Rental License Against Edward P. Fragaleo 1308/10 Circle Terrace Motion by Petkoff, second by Jolly to close the public hearing regarding the revocation or suspension of the rental license held by Edward P. Fragale regarding rental property at 1308/10 Circle Terrace in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes e. Public Hearing for Revocation/Suspension of Rental License against Edward P. Fragale. 1316/18 Circle Terrace Motion by Petkoff, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by Edward P. Fragale regarding rental property at 1316/18 Circle Terrace in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes f. Public Hearina for Revocation/Suspension of Rental Licen$~ Against Edward P. Fragaleo 1324/26 Circle Terrace Motion by Peterson, second by Petkoff to close the public hearing regarding the revocation or suspension of the rental license held by Edward P. Fragale regarding rental property at 1324/26 Circle Terrace in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes REGULAR COUNCIL MEETING SEPTEMBER 25, 1995 PAGE 4 g. Public Hearin~ for Revocation/Suspension of Rental License A~ainst Robert E. Neumann. 4415 Madison Street Motion by Jolly, second by Ruettimann to close the public hearing regarding the revocation or suspension of the rental license held by Robert E. Neumann regarding rental property at 4415 Madison Street in that the provisions of the Housing Maintenance Code have been complied with. h. Resolution No. 95-64/Pub~iu ~earing for Revocation/Suspension of Rental License against James J. ~ggeo 943 42nd Avenue Resolution No. 95-64 was prepared approving the revocation. No Council action was taken on the resolution. Motion by Studevant, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by James J. Egge regarding rental property at 943 42nd Avenue in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes i. Public Hearing for Revocation/Suspension of Rental License Against Frank Padula, 3849 Central Avenue, Nancy Shaleen. 3849 Jackson Street and Stanley R. Larsono 3726 Third street Motion by Petkoff, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by Frank Padula regarding rental property at 3849 Central Avenue in that the property owner has complied with the provisions of the Housing Maintenance Code. Roll call: All ayes Motion by Peterson, second by Petkoff to close the public hearing regarding the revocation or suspension of the rental license held by Nancy Shaleen regarding rental property at 3849 Jackson Street in that the property owner has complied with the provisions of the Housing Maintenance Code. Roll call: All ayes Motion by Ruettimann, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by Stanley R. Larson regarding rental property at 3726 Third Street in that the property owner has complied with the provisions of the Housing Maintenance Code. Roll call: All ayes REGULAR COUNCIL MEETING SEPTEMBER 25, 1995 PAGE 5 ~T~MS FOR CONSIDERATION A. Q~her Resolutions/Ordinances 1. First Reading of Ordinance No. 1310 Being an Ordinance Authorizing Conveyance of Certain Real Estate at 4202 Sixth Street Northeast Motion by Ruettimann, second by Peterson to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. 1310 BEING AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4204 SIXTH STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Douglas H. Beers and Shirley Beers, husband and wife, the real property described as follows, to wit: Lot 13, Block 89, Columbia Heights Annex, Anoka County, Minnesota PIN #35 30 24 24 0037 Section 2: The Mayor and City Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $10,000.00. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: September 25, 1995 Motion by Ruettimann, second by Peterson to establish October 9, 1995 at approximately 7:00 p.m. as the second reading of Ordinance No. 1310. Roll call: All ayes B. ~id Considerations Award to Tear Off and Re-Roof of Pump Station #2 (Municipal Project #9526) REGULAR COUNCIL MEETING SEPTEMBER 25, 1995 PAGE 6 Motion by Jolly, second by Peterson to award the tear off and re-roof of Pump Station #2 located at 4400 Reservoir Boulevard, Municipal Project #9526, to Milton Johnson Company of Minneapolis, based upon their low, qualified, responsible bid in the amount of $4,475.00 with an additional $1,675.00 for new roof trusses, insulation and ceiling if the City Engineer determines the existing rafters are deteriorated, with funds to be appropriated from Fund 601-49449-5120, and furthermore, to authorize the Mayor and City Managr to enter into an agreement for the same, and also, contingent on the soffit and facia being aluminum or to go out for rebid if they are not. Roll call: All ayes Final Payment for Municipal Project #9500 (Misc. Concrete) Motion by Petkoff, second by Jolly to accept the work for Municipal Project #9500 (1995 Miscellaneous Concrete) and to authorize final payment of $30,210.29 to Gunderson Brothers, Inc. of Minneapolis. Roll call: All ayes Award of Contract for Cold Storage Building Motion by Jolly, second by Petkoff to award the contract for the construction of MSC storage building, Project #9517 to Ebert, Inc. of Loretto, Minnesota, for their low, responsible bid for Alternate A of $87,500, funding to come from sale of 500 38th Avenue building; 411-41940- 5120 ($60,000); Unencumbered Fund Balance (1995 Budget); 411-41940-5120 ($3,833), 651-49449-5130 ($3,833); 652- 49499-5130 ($3,834), Unencumbered Fund Balance: 101- 43121-5130 ($5,000), 601-49449-5130 ($5,000), 602-49450- 5130 ($5,000), and 603-49530-5130 ($6,000); and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same, and furthermore, this action being contingent on the Ebert Building being equal to the specified building. Roll call: All ayes Award of Fencing for Silver Lake Park Pond (Project #9316) and MSC Storage Building (Project #9517) Motion by Peterson, second by Petkoff to award the fencing for Silver Lake Park Pond (Project #9316) and the MSC storage building (Project #9517) to Security Fence and Construction Company of Columbia Heights, Minnesota, based on their low, qualified, responsible quotation in REGULAR COUNCIL MEETING SEPTEMBER 25, 1995 PAGE 7 the amount of $690.00 for Project #9316 with funds to be appropriated from Fund 652-5936-5130 and in the amount of up to $3,987.00 (plus $1,000' possible additional cost depending on ground frost conditions) for Project #9517 with funds to be appropriated from Fund 401-59517-5130, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes Award of Sanitary Sewer Lining, Municipal Project #9524 Motion by Ruettimann, second by Peterson to award the sanitary sewer lining Municipal Project #9524 to Visu- Sewer Clean and Seal, Inc. of Minneapolis, based upon their low, qualified, responsible bid in the amount of $42,743.00 with funds to be appropriated from Fund 652- 59524-5130, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes Approval of Payment of Sales Tax for Single Axle Dump Truck Motion by Petkoff, second by Jolly to authorize payment of $3,148.93 for sales tax on the purchase of a single axle dump truck cab and chassis to be taken from the appropriate fund. Roll call: All ayes Ce Payment of Costs for 52nd Avenue Floodway and Clover Pond Diversion Motion by Sturdevant, second by Ruettimann to authorize payment of $62,380.40 to the City of Fridley for the Columbia Heights share of engineering, administrative, and construction of the 52nd Avenue Floodway and Clover Pond Diversion, Project #9112, with funds from 652-59112. Roll call: All ayes Other Business Authorization for "Project Safety Net" Participation Motion by Petkoff, second by Peterson to authorize Columbia Heights Police Department to participate in the Fridley "Project Safety Net" Program in 1996 and to authorize payment of $5,000 to the City of Fridley from REGULAR COUNCIL MEETING SEPTEMBER 25, 1995 PAGE 8 the Police Department and to make a budget appropriation of $5,000 to the Police Department from the Undesignated General Fund Balance or from other interested organizations in the community and to allow the Mayor and City Manager to enter into said agreement. Roll call: All ayes Authorization for "Project Safety Net" Participation Motion by Petkoff, second by Peterson to execute and grant documents and authorize the Columbia Heights Police Department, to participate in 1996 in the Juvenile Justice Grant awarded to S.A.C.C.C. from the Minnesota Department of Economic Security for "Project Safety Net" to promote safe and healthy communities for Fridley, Columbia Heights, and Hilltop youth by preventing or diverting their involvement in the juvenile justice system. Roll call: All ayes Approve Use of CDBG/HOME Funds for Renovation of 4607 Tyler Street Northeast Motion by Jolly, second by Ruettimann to approve the Housing and Redevelopment Authority of Columbia Heights' use of $36,395 for FY 1995 Community Development Block Grant housing rehabilitation program funds for the renovation of 4607 Tyler Street Northeast with the City Manager authorized t¢, approve any necessary changes to the City FY 1995 CDBG Program as a result of this action. Roll call: All ayes 8. ADMINISTRATIVE REPORTS Report of the City Manager The City Manager's report was submitted in written form and the following items were discussed: Year End Meeting Schedule: The City Manager's report included a preliminary schedule for Council work sessions and meetings through December. He solicited comments regarding this schedule. REGULAR COUNCIL MEETING SEPTEMBER 25, 1995 PAGE 9 Water Chlorination Problem Status: The Public Works Director advised members of the Council of the problems experienced on September 14th with water chlorination. be Report of the City Attorney The City Attorney had nothing to report at this time. 10. Motion by Ruettimann, second by Petkoff to adjourn the meeting at 8:40 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA SECTION: C 01q $ E lq'[' ORIGINATING DEPARTMENT: CITY MANAGER NO: ~/~ Fire APPROVAL ITEM: Establish Hearing Date BY: Lowell DeMars BY: License Revocation, Rental Properties NO: /./t2, /4,c~ ~1 DATE: October 2, 1995 DA · Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Housing Maintenance Codes. 1) Richard Ronningen ......................... 4315 Jefferson Street NE 2) Mostafa Chatraei .......................... 3800 Tyler Street NE 3) Lee Bryant ............................... 1137/39 NE 37th Avenue 4) Lee Bryant ............................... 1201/03 NE 37th Avenue 5) Jean J. Free .............................. 3817 Hayes Street NE 6) Ronald Novak ............................ 4023 NE 6th Street 7) Michelin Kelly ............................ 4724/26 NE 6th Street 8) Kazimierz Tomczyk ........................ 4341 Tyler Place NE 9) Mohsen Dessouki .......................... 4610/12 Fillmore Street NE 10) Hegenes Apartment Management ............... 4634 Tyler Street NE 11) Denis Villella ............................. 4621 University Avenue NE 12) Sachiko Shine ............................ 4049 Monroe Sn'eet NE 13) 14) 15) 16) Bonnie O'Donnell Dorothy McGuire Thomas Kemnitz Sally J. Anderson .......................... 621 NE 51 st Avenue .......................... 4855 NE 5th Street .......................... 4059 Jefferson Street NE .......................... 3843 Hayes Street NE RECOMMENDED MOTION: Move to Establish a Hearing Date of October 23, 1995 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against the above- named Property Owners Regarding their Rental Property. 95-205 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S : ~. CITY MANAGER' S APPROVAL NO ITEM: AUTHORIZE STARTING RATE OF PAY FOR TOM BY: L. L. MAGEE /~[~"~.._ ~Y: NO: JOHNSON, POLICE CHIEF %, ~, ~ ~ DATE: 10-3-95~..7~~/i/,/'' DAT , The Mayor has appointed Tom Johnson to the position of Police Chief effective October 23, 1995. He is recommending a starting wage of $4,816/mon~h ($57,792/year). As this starting salary reflects the four year rate of the range for Police Chief, it requires Council approval. RECOMMENDED MOTION: Move to authorize the starting rate of pay for Tom Johnson at $4,816/month based on the 1995 range for Police Chief. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA SECTION:,~ CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ Planning and Zoning APPROVAL ITEM: Variance, Jeff Winter e~.e2 BY: Tina Goodroad,~ BY~ ~ NO: 9510--43, 3927 Central Avenue DATE: October 4, 1995 The Planning and Zoning Commission reviewed the request of Mr. Jeff Winter who will be leasing the Home Carpet space and operating his carpet business at 3927 Central Avenue. The business will have a building frontage of 42 lineal feet. Mr. Winter requests a variance for the total signage allowance to be calculated by four times the store frontage of 42 feet equaling 168 square feet. The total variance requested would be 84 square feet. Mr. Winter would like to utilize a pylon sign, however, only one pylon sign would be allowed but could be shared with the bowling alley. He will utilize the remaining square footage for wall signage. Section 9.117A(9) (c) (i) of the Sign Ordinance states "Total signage shall not exceed two square feet for each front foot of building or structure. In the case of multiple occupancy, the wall surface for each tenant, user or owner shall include only the surface area on the exterior facade of the premises occupied by such tenant, user or owner". The building is located 244 feet from the front lot line. Therefore, the hardship of being nearly a block back from Central Avenue is a valid reason to grant this variance as ordinary signage on the building would be inadequate. In the cases of multiple uses within one building, the frontage for each use is calculated and looked at individually, as are strip malls and multiple uses in the City, to give each business adequate signage. Thus, the signage allotment of three tenants at this property should be determined separately, based upon their business frontage. It should be noted that the non-conforming Home Carpet pylon sign has been removed from the site and the new 75 square foot Salvation Army pylon sign has been installed. The Planning and Zoning Commission unanimously recommend approval of Ehe variance. RECOMMENDED MOTION: Move to approve the 84 square foot variance request for signage at 3927 Central Avenue due to the hardship of the building being 244 feet back from the front lot line. COUNCIL ACTION: ccag1095.nol Application ~or~ ~ezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other leceipt Nos l. Street Address of Subject Property, 2. Legal Description of Subject Property, Description of l~equest: ~~Z Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zonin2 Proposed Use Exhibits Submitted (maps. diagrams, etc.) Acknowledgment and Signature, The undersigned hereby represents upon all of the penalties of law, for ~he purpose of inducing ~he City of Columbia Heights to take the action herein requested, that all statements herein are true and tha~ all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA SECTION: CONSENT // ORIGINATING DEPT.: CITY MANAGER NO:~ , Planning and Zoning APPROVAL ITEM: Variance, Chester Mady ~ ~ 5~, , BY: Tina Goodroad ~/ BY: NO: Case #9510-44, 3919 Central Avenue DATE: October 4, 1995 The Planning and Zoning Commission reviewed the request of Mr. Chester Mady for a variance of 100 square feet to allow additional signage on the south and west side of the building at 3919 Central Avenue, Mady's Bowl. Section 9.117A(10) (b) (i) of the Sign Ordinance states "Any number of wall signs are allowed on any side of a building not to exceed one hundred (100) square feet of total surface area for all wall sign surfaces and limited to one surface per sign" Total frontage for Mr. Mady's use is 100 lineal feet because his bowling alley extends the entire width of the frontage, but is located underground in the lower level. Thus, total allowed signage for his use is 200 square feet. Mr. Mady would like to utilize a pylon sign or at least a portion of a pylon sign and use over 100 square feet of wall signage on both the south and west sides of the building. The building is located 244 feet from the front lot line. In addition to this, the use is located in the lower level, thus, the business is not visible from the street. These two hardships are a valid reason to grant a variance as ordinary signage on the building would be inadequate. This use, as with the other two uses in the building, should be looked at individually with signage calculated for each use and based on frontage of each business. The Planning and Zoning Commission unanimously recommend approval of the 100 square foot variance request. RECOMMENDED MOTION: Move to approve the 100 square foot signage variance request due to the hardship of the building being 244 feet back from the front lot: line and the use being located in the lower level. COUNCIL ACTION: ccag1095.no2 ~ITY OF ¢OLUI~A HEIGHTS Application Por~ Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other 1. Street Address of Subject Property8 2. Legal Description of Subject Property~ e Address: Phone: Description of Request: ZoninR: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning Proposed Use Exhibits Submitted (naps. diagrams, etc.) Acknovled~men, and SiKna,ure, The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein nen,ioned will be done in accord~nc~ w%th the Ordinances of the~/ty of Columbia Heights '/. / CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA SECTION: CONSENT .Z ORIGINATING DEPT.: CITY MANAGER NO:~ Planning and Zoning APPROVAL ITEM: Cond. Use Permit, 1st Com~,Credit ~ BY: Tina Goodroad ~ BY:~~' Union e NO: Case #9510-45, 843 N.E. 40th Ave. DATE: October 4, 1995 The Planning and Zoning Commission reviewed the request of the First Community Credit Union for a Conditional Use Permit to allow the operation of a two-day car sales promotion in their northernmost parking lot at 843 N.E. 40th Avenue on October 20-21, 1995 from 9:00 a.m. to 6:00 p.m. This request is the same as the request from the March 1995 Planning and Zoning Commission meeting. Approximately twenty (20) new and used cars are proposed to be parked on the north side of the FCCU parking lot including the fourth drive-thru lane which will[ be closed. This plan will eliminate nine (9) north parking spaces. The enclosed site plan shows the parking position of the autos that will be offered for sale. This pattern will allow cars to be taken out for a test drive without disturbing the regular traffic flow. Autos now enter the Credit Union property off of Van Buren Street only and exit either on 40th Avenue or through the alley aE the west end of the property. The plan for the days of the car sale would be to have all autos involved in the sale exit only through the fourth drive-thru lane which will be closed to teller transactions for the day and exit using the alley. The eleven parking spaces in the easterly parking area will be available for customer parking. Vehicles will be offered for sale to members only. The Credit Union is also requesting a permanent Conditional Use Permit that would allow them to have two sales per year, one in the Spring and one in the Fall without having to apply for a Conditional Use Permit each time. This permanent Conditional Use Permit would be based on the agreement that each sale would be set up and run like the current request. If anything different were planned, the Credit Union would be required to appear before the Planning and Zoning Commission with their changes. The Planning and Zoning Commission unanimously recommend approval of the Conditional Use Permit request for the two-day car sales promotion in the north parking lot of 843 N.E. 40th Avenue on October 20-21, 1995. This Conditional Use Permit will be considered permanent allowing no more than two car sales per year for Members Only each year thereafter provided that alternatives to this plan submitted herein are not made during future sales and provided that a 30-day notice of each sale be made to the City indicating the dates of the sale and a $50 fee be submitted at the beginning of each year to cover the two per year sales promotion. RECOMMENDED MOTION: Move to approve the Conditional Use Permit to allow a two-day car sales promotion in the north parking lot of 843 N.E. 40th Avenue on October 20-21, 1995. This Conditional Use Permit will be considered permanent allowing no more than two car sales per year for Members Only each year thereafter, that alterations to this approved site plan submitted herein are not made during the future sales, that a 30- day notice of each sale be made to the City indicating the dates of the yearly sales and that a $50 fee be submitted at the beginning of each year to cover the two per year sales promotion. COUNCIL ACTION: ccag1095.no4 ~pplication For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other CITY OF coLuI~BIA HEIGHTS 1. Street Address of Subject Property~ 2. Leaal Description of Subject Property~ 843 N.E. 40th Avenue Applicant: First Community Credit Union Name: Address: 843 N.E. 40th Avenue~ C.H, 55421 Phone: 788-7700 5. Description of Request: Conditional Use Permit Owner: Name: s~me Address: Phone: Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed ZoninR Proposed Use To operate a two-day special promotion and d~spl~y of ~,,tmmmRi]~c Reason for Request, for sale in the northern parking section on October 20-21~ conditional use permit each. Exhibits Submitted (naps. diagrams, etc.)~ Acknowledgment and Signature: The undersi~ned hereby represents upon ell of the penalties of law. for the purpose of inducing ~he City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance eith the Ordinances of the City of Columbia Beights and the lays of the State of Hinnesota. 1~ ,~ Date: /- , , Signature of Applicant: -' " ' ' - ~ ~ ' Taken 0=-~8-199~ 02:32PM L L 5 2 P. 02 I ~ _ V 'r UA FIRST COMMUNITY CREDIT UNION ANNUAL CAR SALE FRIDAY, APRIL 21, 1995 SITE PLAN & TRAFFIC FLOW PATTERN: The attached site plan shows the parking position of the autos that will be offered for sale. By.' angling them with their front ends facing southwest (toward the .alley) we believe that should the need arise to take them out of position for a test drive or purchase we can continue the regular traffic flow pattern. Autos now enter the Credit Union property by Van Buren St. only and exit either on 40th Ave or through the Alley on the west side of the building. Our plan for the day of the Car Sale is to have .all autos involved in the Car Sale ex/t only' through the 4th drive-thru lane (which will be closed to teller transactions · that day) and exit using the .alley. With the anticipated success of this event, we'd like you to approve this plan for use annual ,Iy. Thank you for your consideration. FI~T CO~2qTrY CREDIT UNION 843 - 40TH AVE NE Columbia Heights, MN 55421 788-7700 CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA SECTION: CONSENT./ ORIGINATING DEPT.: CITY MANAGER NO: Z~ . Planning and Zoning APPROVAL ITEM: Cond.Use Permit/Lotsplit, ~i~ 7) BY: Tins Goodroad~ B~~~'~ Bona . · NO: Case #9510-46, 4015 N.E. 7th Street DATE: October 4, 1995 The Planning and Zoning Commission reviewed the request of Brian Bona for a lotsu of th~ property located at 4015 N.E. 7th Street. The portion to be split is a 22.90 foot by 129.5 foot section of the south side of the lot. Mr. Bona plans on combining this 22.90 portion with the property located at 573 N.E. 40th Avenue where his service station is located. He owns both properties and plans on using this new area for parking vehicles for his service station business. The enclosed survey shows the 22.90 portion to be split as proposed Tract B and that will be combined with proposed Tract C. Section 9.108(2) (b) of the R-2 Section of the Zoning Ordinance requires a Conditional Use Permit for off-street parking when the proposed lot for such off-street parking is located in any block or area which is zoned, used or otherwise permitted for any non-residential use or uses and abuts on a lot or parcel which is in a "B" or "I" District and is in the same ownership or control as the land in the "B" or "I" District and subject to those conditions set forth in Section 9.116(4) herein and such other conditions as may be found necessary by the City Council to carry out the intent of this Ordinance, and providing that such lot or parcel is not located between two abutting residential uses, and provided that such off-street parking is restricted to an area for a distance from the abutting edge of the "B" or "I" District equal to the combined widths of three continuous platted lots or 150 feet, whichever is greater; and no public street divides such parking area". Mr. Bona submitted a preliminary site plan where he drew in the parking area he currently has and the additional space acquired by the proposed lotsplit. The additional space will create eight (8) more parking spaces. He is not planning on widening the curb cut on the west side of the property on 7th Street. He will completely surface the additional area with blacktop and install a new fence along the new property line between the house and service station. In August of 1985, Mr. Bona appeared before the Planning and Zoning Commission for a Conditional Use Permit to allow and construct a fourth service bay. This addition was completed, however, two contingency items from the approval were not completed. The minutes from that meeting are included. The contingency items include: 1. Required curbing of continuous permanent concrete curb along the east property line adjacent to the alley be installed. This curbing will have to be brought in four feet from the edge of the alley. Parking currently extends approximately one foot into the alley easement; 2. A continuous permanent concrete curb or bumper curb be installed parallel to the privacy fence for protection from damage. Several area residents did appear before the Commission with concerns over extending the parking lot. Concerns included devaluing of property value, increased traffic in the alley and on 7th Street, lack of knowledge of the project and lack on Mr. Bona's part to complete contingency items from 1985. The Commission is concerned about approving both the lotsplit and CUP with the contingency items being left undone and, therefore, resolved only to approve the lotsplit and table the CUP until the curbing items are completed. RECOMMENDED MOTION: Move to w~ve ~e reading of me resolution, mere being ample copies avail~le to ~e public. RECOMMENDED MOTION: Move to adopt Resolution 95-65, Resolution Approving ~e Lo~plit at 4015 N.E. 7m Su~L ~ it M~ts Code R~uirements Provided ~ ~e Louplit be Combined wire me ~openy at 573 N.E. 40m Avenue and be Record~ ~ Such wi~ me Anoka County Assessor's Office ~d ~ovid~ ~e Following Items be Completed by October 30, 1995: 1. The Applic~t ~ovide a Tempor~y Concrete C~b Fora F~t Inside ~d Along ~e E~t ~op~ty Line A~acent to me Alley Until Perm~ent Concrete Curbing is InstallS; 2. A Continuous Perm~ent Concrete Curb or Bumper Crab ~ Installed P~fllel to me ~ivacy Fence ~r ~ot~tion From Damage. COUNCIL ACTION: ccag 1095. no5 CITY OF COLUMBIA HEIGHTS Applicmtion For: Zezonins Variance Privacy Pence Conditional Use Per. it Subdivision Approval Site Plan Approval O~her ,, Street Address of Subject Property~ Application Date: Date Paid / , -, , 2. Lesal Description of Subject Propertyt Description of Request: Ovner: Na~e: Address: Phone: Zoning: Applicable City Ordinance Number Present Zonin~ Present Use Section Proposed Zonin2 Proposed Use B. ~,zhibits Submitted (asps, dissraes, etc.) Acknovledsment and Si~nature~ The undersi~ned hereby represents upon all of the penalties of lay, for the purpose of t~ducins the City of Columbia Heishts to take the action herein requested, that all statements herein are true a~d that all york herein mentioned rill be done t~ accordance vith the Ordinances of the City of Columbia l~eiKhts Signature of ipplicant~ ' /~, Date:_ ~/¢ ~ RESOLUTION NO. 95 SdBDIVISION REQUEST CITY OF COLUMBIA HEIGHTS 590 - ¢OTH AVENUE N.E. COLUMBIA HEIGHTS, MN 55421 I, Brian Bona, Hereby request a split of PIN 35 30 24 42 0013. Legally described as: Lot 20, Block 54, COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, Anoka County, Minnesota. Together with half the vacated alley lying southerly of and adjacent to said Lot 20. THE DESCRIPTION HENCEFORTH TO BE: A. The north 54.00 feet of Lot 20, Block 54, COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, Anoka County, Minnesota. B. That part of Lot 20, Block 54, COLUMBIA HEIGHTS ANNEX TO MINNE- APOLIS, Anoka County, Minnesota, lying southerly of the north 54.00 feet thereof and half the vacated alley lying southerly and adjacent to said Lot 20. (To be combined with 573 40th Avenue, PIN 35 30 24 42 0012, Lots 15-19, Block 54 COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, Anoka County, Minnesota, together with half the vacated alley lying north of and adjacent to said lots.) The CONDITIONS of this lot split are that the portion of Lot 20, as stated above in "B", be COMBINED with 573 40TH Avenue and that the CONDITIONAL USE PERMIT FOR PARKING BE APPROVED. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, in the amount of $ -0- be divided. Paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, ~tion or other Council action approving the said lot split is not filed with the County Auditor within one (1} year of the date of the Council action. PLANNING & ZONING DEPARTMENT ACTION: This ~ day of , lg__. Offered by: Seconded by: Roll Call: Zoning Officer CITY COUNCIL ACTION: This __ day of , 19~. Offered by: Seconded by: Roll Call: Secretary to the Council FEE $10.00 DATE PAID Sighature o~)owner, Notarized 4000 Washnqton Street NE Owner's Address Telephone No. 7~-2426 SUBSCRIBED AND SWORN TO BEFORE ME ~ this /?z~ day of~e/~+~t", 19~__~. ~l~cta~y Public Joseph Sturdevant, Mayor 9/19/95 RECEIPT No.: 33790 DIVISION / COMBINATION REQUEST FORM [""] Division Municipality Columbia Heights Date October r'~ Combination For taxes payable in 19 96 10, ~995 Fee Owner: Contract Purchaser: Brian Bona Taxpayer Name: Brian Bona Address: 573 40TH AVENUE NE COLUMBIA HEIGHTS, MN 55421 Pin 35 30 24 42 OOi2 Out of 35 30 24 42 0013 Key# Legal Description Lots 15-19, Block 54, Co].Hts.Annex That part of Lot 20~ Elock 54~ Columl Heights Annex to Mpls.lying souther] nf tho ~th 5~ f~t th~r~ ~d h~ the vacated alley lying southerly am adjacen~ ~ ~aid Lot 20. Note: If this is a request for a division of a tax parcel, the legal descriptions of the new parcels must be attached and stamped with city approval. As of June 1, 1995 there will be a fee for divtdlng property. Daytime Phone# F,~"I Fe~'e Owner ~ r'-~Contract Purchaser Note: If the request is by a contract purchaser, the applicant must already appear as the contract purchaser in the county tax records or a copy of the contract for deed must be attached. OFFICE USE ONLY: Checked for delinquent taxes by: Date: FOR CERTIFICATE OF SURVEY ,~.~'~IC_.%~ _ KURTH ,SURVEYING. INC. I~P~ 4002 J~Fr ERSON COL~IA H~I~H~$. MN ~421 STRATION N0.~4)~~O / SCALE H O - IRON MONUliEN'J' SEAR I 1~O$ ARE ON Ail ASSUMED DA? U~4 PROPOSED ~CT "A" ~am~m) ~J ~s 1 ~-I° B ~k 54, COLL~BIA ~IG~S ~N~'E~ TO ~EAPOLIS, ~oka Co~l~, &~mncs~a t~c~ w~ half ~e ~cd all~ I)~g no~ of ~d Idjac~t lo ~d I~s PROPOSED T~CT "C'~Combm~ desc~ of Tra~s "B" ~ All m ~l~k Aa. COLL~)A ~lO~S A~E~ TO M~E ~POL)S, Anok~ Co~m~). M PLANNING AND ZONING COMMISSION R£GULAR MEETING - MINUTES August 6, 1985 Page 3 Public Hearing Privacy Fence Case #8508-51 Kenneth Johnson 4769 Upland Crest Columbia Heights, Mn. Mr. Goranson presented the request of Mr. and Mrs. Johnson for permission to install a six (6) foot high cedar privacy fence along and six (6) inches inside the south property line from the rear of the house to the front of the garage, approximately forty (40) foot in length. Mr. Goranson stated the affected property owner has signed the consent form. Motion by Nixon, seconded by Peterson, to approve the six (6) foot high privacy fence as requested. Roll Call: Ali Ayes. Public Hearing Site Plan Revision for C.U.P. Case #8508-52 Paul's Apco Service 573 N.E. 4Otb Avenue Columbia Heights, Mn. Mr. Goranson presented the request of Brian Bona, representing Paul's Apco Service, to revise the site plan that was previously approved March 1, 1983 in conjunction with a Conditional Use Permit to allow a fourth service bay to be constructed onto the station at 573 N.Eo 40th Avenue. Mr. Bona's revisions were stated as follows: 1. The required curbing along the alley three feet inside the east property line be eliminated to allow easier snow removal. 2. The curb along the west curb line be eliminated and the newly installed driveway be approved to allow access to 7th Street fr~m the north side of the lot. 3. The dumpster be allowed to be relocated and some parking spaces be allowed to be re-arranged due to the service bay door being changed to the east end instead of the original north side of the building. Fifteen parking spaces would be provided, fourteen required. Mr. Goranson presented a memo dated August 2, 1985 from Tom Madigan, Assistant City Engineer. Item #1 in the memo addressed the newly installed driveway on 7th Street. It was indicated that the required street excavation permit was not obtained prior to the installation and that it does not meet City standards for construction. It was also pointed out that the westerly-most driveway on 4Oth Avenue be eliminated as it is too close to an intersection. Item #2 of the memo addresses the absence of the previously required curbing along the alley to be installed three feet inside the property line. The Engineering Department again recommended the installation of concrete curb stops anchored in the blacktop for each parking stall along the alley but it is preferred, as originally recommended in 1983, to install permanent concrete curbing. It was felt that the way the parking spaces along the alley are designed there would be the temptation for vehicles parked there to drive onto the alley and travel north. Residential alleys are designed for local traffic only and should be restricted to that use wherever possible. Traffic generated from a service PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES Augus? 6, 1985 Page ~ station is not local traffic. Mr. Goranson stated the Engineering Department recommendations were also forwarded to the Traffic Commission at their meeting of August 5, 1985. The Traffic .Commission made a motion to recommend to the City Council that a curb be installed in the west driveway on 40th Avenue in order to close that entrance/exit. They also made a motion to require the installation of curb stops in the area adjacent to the alley on the east side of the property where the proposed eight parking spaces are indicated on the site plan. In a discussion of the requirements indicated by the Engineering Department and Traffic Commission, Mr. Bona stated the west driveway is necessary for access by the fuel tanker trucks. He also felt the installation of the curbing along the alley would make it very difficult for snow removal. Commissioner Heintz felt very strongly about the necessity to provide the curbing along the east property line adjacent to the alley to stop the commercial traffic from utilizing the residential alley and to also keep the cars from extending into the alley right-of-way hindering snow plowing. Some of the residents from the area were in attendance. Mary Matlon, 4016 Washington Street, was pleased with the alterations that have been made on the site and did not have any problems with the development. Francis Kubesh, 4022 Washington Street, was distressed over the location of the dumpster in the northeast corner of the lot as garbage has been blowing into the alley and his yard. Mrs. Miskowic, 4015 N.E. 7th Street, had some questions but no real concerns or problems with the business. Mr. Tom Helmbrecht, 4018 N.E. 7th Street, had a number of concerns and problems. He was concerned with the number of vehicles from the Apco Station that are parked along 7th Street, 4Oth Avenue and on the boulevards and sidewalks of 7th Street and 40th Avenue. The locations of the vehicles parked on the boulevards and sidewalks cause blockage of visibility for people trying to gain access onto 4Oth Avenue from 7th Street or the alley. He stated he has contacted the Police Department several times over this matter but nothing has changed. He was also concerned about Mr. Bona plowing the snow from his lot into the street and piling it on the sidewalks. He felt Mr. Bona's sidewalks should be kept free of snow at all times and if he does not have the room on his lot to put the snow, it should be hauled away. He indicated that the concrete curbing that was i~stalled around the landscaping at the southeast corner of the property extends over the property line right up to the alley. This situation could cause damage to the snowplows or other vehicles if it is hit. Mr. Bona replied that if his business was a new development he would be glad to comply with the City requirements and alleviate the concerns of Mr. Helmbrecht. However, he has so much business and so many cars in a day that he does not have enough room on his lot to provide the adequate and proper parking. Mr. Helmbrecht suggested that Mr. Bona purchase more property like everyone else has to when their business has out-grown their existing site. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES Auqust 6, 1985 Page 5 Discussion was held regarding the required landscaping to be provided along the north property line, three feet to the north of the fence and three feet on the south side of the fence. Commissioner Heintz stated he recalled the Commission indicating that a bumper curb of some type be installed along the fence so the fence would not be struck and damaged by vehicles. Mr. Bona stated the fence was placed eighteen inches south of the property line when it was constructed. Would he still have to install a green area on the south si,de of the fence and tear up the blacktop? Mr. Goranson stated that, as the area exists, there is good drainage provided. It was the concensus of the Commission that some kind of protective barrier be installed parallel with the privacy fence across the north property line. Motion by Nixon, seconded by Heintz, that the previously required curbing be installed along the alley three feet inside the east property line, the green area be installed and maintained in the boulevard along the west property line, the previously required curbing along the west property line be eliminated and the location of the newly installed driveway in that area be approved and installed according to City specifications, a bumper curb be installed parallel to the privacy fence for protection from damage and the relocation of the dumpster and rearrangement of parking spaces be approved. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR AUGUST 12, 1985. Motion by Nixon, seconded by Neintz, to adjourn the meeting at 9:00 p.m. Roll Call: All Ayes. Respectfully submitted, Kathryn R. Pepin Secretary kp PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES March 1, 1983 ~ 2 Mr. Ryhti expressed the desire to construct the tower as soon as possible to allow him to receive a Federal Tax Credit. Chairman Stenberg stated the tower, in his opinion, should not be as high to allow it to cross into any adjacent property in case of a collapse. Motion by Heintz, seconded by Markow, to deny the request based on the recommendations of the Science, Energy and Technology Commission. Roll Call: All Ayes. Bo Public Hearing Variance/Site Plan Approval Case #8303-10 John~Moneta 233 N.E. 42nd Avenue Columbia Heights, Mn. 55421 Mr. Moneta's request was tabled at the February 1, 1983 Planning and Zoning Commission meeting to allow him ample time to revise his site plan. Mr. Goranson presented Mr. Moneta's request for site plan approval and a 1,398 square foot variance on the required total land area of 44,280 square feet to allow him to construct a 21 unit apartment building at 233 N.E. 42nd Avenue. Mr. Goranson explained the proposal included underground parking facilities for 21 cars as well as open parking for 22 cars which gives a total of 43 parking spaces. Required parking for this proposal would be 42 spaces. After reviewal of the site plan, it was the concensus of the Commission that the proposed construction was too dense for the parcel and a hardship was not able to be determined. Motion by Heintz, seconded by Nixon, to deny the variance on required total land area and denial of the site plan due to lack of a hardship. Roll Call: All Ayes. Co Public Hearing C.U.P./Variance Case #8303-11 Paul's Apco Service 573 N.E. 4Oth Avenue Columbia Heights, Mn. 55421 Mr. Stutz presented the request of Mr. Bona to obtain a Conditional Use Permit to allow the expansion and operation of a Major Fuel Station with Minor Repair at 573 N.E. 40th Avenue which is located in a Retail Business District. He also requested a variance to waive the required twenty (20) foot green area along the north property line. The applicant proposed a 24' x 36' two-story service bay addition to the existing 26' x 66I building along with an 18' x 26' second story office addition over the existing office area. Mr. Stutz explained to the Commission that Paul's Apco Service has wished to expand their existing service station for some time, but our zoning ordinance did not allow such an expansion as the existing service station had more than two service bays and, therefore, was classified as a non-conforming use in the "RB~' District. On February 14, 1983 the City Council adopted an ordinance amending the zoning code to permit, by Conditional Use Permit, Major Fuel Stations with Minor Repair limited to four (4) service bays in the "RB'l District. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES March 1, 1983 Page 3 Mr. Stutz stated all setback requirements for the proposal have been met as well as the provision for the required fourteen (14) parking spaces. He stated the applicant would be submitting a grading plan to the Engineering Department prior to obtaining a building permit indicating the existing elevations which will remain unchanged. Other improvements necessary upon approval of the proposed expansion would be a six (6) foot screening fence along the north property line, a dumpster enclosure, landscaping and an approved arrangement of blacktopped parking spaces with identifiable spaces and access drives. Discussion followed pertaining to the variance request to waive the required twenty (20) foot green area. Chairman Stenberg commented that being both the residential homes and the business are existing, it should be certain that whatever the Commission allows should be an improvement for the area. Mr. Stutz informed the Commission that when the fourteen (14) foot alley was vacated years ago, seven feet went to the residential property on the north and seven feet to the gas station. However, both properties still use the alley opening as access to their properties. The adjacent property owners, Mr. and Mrs. Miskowic, were present. After dicussing the situation, it was decided the existing curb cut be removed and a permanent curb be formed to allow the existing alley access to be landscaped along with the rear three feet of the service station property with the landscaping to be worked out between property owners so as not to create water ponding. Mr. Brian Bona, representing Paul's Apco Station, agreed to construct, in addition to the six (6) foot screening fence along the north property line, a 42 inch screening fence from the end of the six (6) foot fence to the front property line which is 7th Street. Another point of discussion was the requirement of the applicant to provide a bumper curb not less than three (3) feet from the east property line or a guard of normal bumper height not less than one (1) foot from the east property line. It was the contention of the Commission that the applicant provide a continuous permanent concrete curb along the east property line to effectively separate the subject site from the alley right-of-way and to allow better access for snow removal. Motion by Nixon, seconded by Heintz, to approve the variance request and Conditional Use Permit to allow the best and highest use of the property in order to carry out the spirit and intent of the ordinance subject to the following staff recommendations: 1. The applicant obtain a survey of the subject property prepared by a registered land surveyor. 2. The applicant submit a proposed grading plan for approval by the City Engineer. 3. The applicant submit a proposed landscape plan for the southeast corner of the property for approval by Staff. o The applicant provide a continuous permanent concrete curb along the east property l~ne adjacent to the alley. A 42 inch screening fence be constructed from the end of the six (6) foot proposed screening fence on the north to the front property line which is 7th Street (approximately 25 feet in length). PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES March 1, 1983 Roll Call: All Ayes **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR 3/14/83. Motion by Heintz, seconded by Markow, to adjourn the meeting at 8:30 p.m. Roll Call: All Ayes. Respectfully submitted, Kathryn R. I~epin ' Secretary kp CERTIFICATE OF ~URVEY KURTH SURVEYING, INC. % , -, . -. ~ _~_~ ~:~' ~ , ',, /,2': i. ,, . ~ ~,* . ~.-, ~ ¢~;~6 ~ ~ ..... ~ ..... ",','~,,,, ..................... '"' I: . . ~~~ ~ ~,~,.~ :. qOTH AVE. N,E, Lots 15-29, Block 54. Col~a ~e~ghts Annex to ~nneapol~s. Anoka County, Htnneso~. T~et~er altb half the vacated a3~e~ l~lng nort~ of and aa~acen: ~ the above described Lots. CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA SECTION: CONSENT ~/ ORIGINATING DEPT.: CITY MANAGER NO:~'~. Planning and Zoning APPROVAL ITEM: Cond.Use Permit, Robert Miller ) BY: Tina Goodroad ~-~ BY:~~~_ NO: Case #9510-47, 4025 Arthur Street DATE: October 4, 1995 The Planning and Zoning Commission reviewed the request of Robert Miller for a Conditional Use Permit to allow the construction of a 10' x 16' utility building in the rear yard at 4025 Arthur Street for the storage of lawn and pool furniture. Section 9.109(2) (a) of the Zoning Ordinance requires a Conditional Use Permit for accessory structures other than private garages. Section 9.105(5) (g) of the Zoning Ordinance states that any Conditional Use Permit for an accessory structure that is 120 square feet or less and that has been applied for properly and pursuant to Section 9.105(5) (b) may be granted by the Zoning Administrator. The applicant has submitted a site plan which shows the placement of the utility building on the lot. The proposed building will be located 32 feet from the house and garage, five feet from the side property line and three feet from the rear property line. The Planning and Zoning Commission unanimously recommends approval of the Conditional Use Permit request. RECOMMENDED MOTION: Move to approve the Conditional Use Permit to allow the construction of a 12' x 16' utility building at 4025 Arthur STreet. COUNCIL ACTION: ccagi095.no4 CITY OF COLUHBIA HEIGHTS ~pplication For!. Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date, ~ ~ff~; Case No: Fee, ~,,~0 Date Paid bc.ipt ,o, .... 1. Street Address of Subject Property, 2. Legal Description of Subject Property, Applicant: Name:~ Address: ~2~ P~/~ ~ ~'T~' Description of Request: ~<:,,I/~.~-~~ ~ / / &. Zoning: Applicable City Ordinance Number Presen~ Zoning. Present Use 7. Reason for Request, Section Proposed Zonini Proposed Use em Exhibits Submitted (naps. diagrams, etc.) AcknovledKment and SiKhs,ute, The undersigned hereby zepresents upon all of the penalties of lev. foz ~he purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all york herein nenttoned rill be done in accordance vith the Ordinances of the City o£ Columbia Heights and the lays of the State o~ Taken CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4 CITY MANAGER' S APPROVAL ITEM: CHANGE REGULAR CITY COUNCIL MEETING BY: P. HENTGES BY: D,,TEINDE E D, TE: DATE NO: ~ Being that Christmas Day falls on a Monday, the regularly scheduled City Council meeting would then be held on Tuesday, December 26. Due to the fact that many people may be away for the holidays, etc., it is recommended that the December 26th meeting be changed to Monday, December 18, 1995, at 7 P.M. RECOMMENDED MOTION: Move to Change the Regular City Council Meeting date of December 26, 1995, to December 18, 1995, at 7 P.M. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S Z+ ~ CITY MANAGER' S APPROVAL NO ITEM: ESTABLISH WORK SESSION DATES TO END OF BY: PATRICK HENTGES BY: YEAR \ DATE: 8- 24- 95 DATE :~ ' ¥,,,4. The following work session dates should be established to the end of 1995: Monday, October 16, 1995, 7:00 P.M. Monday, October 30, 1995, 7:00 P.M. Monday, November 6, 1995, 8:00 P.M. Monday, November 20, 1995, 7:00 P.M. Monday, December 4, 1995, 7:00 P.M. Monday, December 18, 1995, following the Regular City Council Meeting RECOMMENDED MOTION: Move to establish October 16 at 7 P.M., October 30 at 7 P.M., November 6 at 8 P.M., November 20 at 7 P.M., December 4 at 7 P.M., and December 18 following Regular City Council meeting. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/9/95 AGENDA SECTION: C 0NSENT ORIGINATING DEPARTMENT: CITY MANAGER NO. /4 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS.. __x x BY: M. Winson BY: NO. FOR REPLACEMENT OF TRAILER- ~/Z[J [~,) DATE: 10/2/95 DATE: MOUNTED AIR COMPRESSOR In the Water and Sewer Capital Equipment Replacement Fund, $18,600 has been budgeted to replace unit//145, a 1973 Worthington Trailer-mounted Air Compressor. This equipment is used for crackfilling, sign post installation, winterizing irrigation systems, repairing street excavations and manholes, etc. The current air compressor has not been used for a year due to its poor condition. We have been using St. Anthony's compressor when necessary. Staff requests authorization to seek bids to replace this piece of equipment. RECOMMENDED MOTION: Move to authorize staff to seek bids to replace Unit #145, Trailer-mounted Air Compressor. MAW:jb 95-622 COUNCIL ACTION: CAPITAL EQUIP~NT PURCHASE JUSTIFICATION 1. Item to purchase: Air Compressor 2. New; or Replace: X 3. If replace, present equipment data: 3A. Make: Worthington 160 cfm trailer-mounted 3B. Year purchased: 1973 3C. Purchased new? X or Used? 3D. Original Cost: $ 6~600 3E. Estimated hours/days used per year: 300 hrs/year 3F. Engine hours used per year if know-a: 3G. Repair history: Labor cost past 36 months: Parts cost past 36 months: Number of days down time past 36 months: 3H. Operating cost per mile (or other unit of measure): 4. Proposed new equipment to replace item described in ~3 above: 4A. Estimated cost of item: $ 18,000 4B. Budgeted money: $ 18:600 4C. Where is the money budgeted? Department name: Water/Sewer Department line item: 432-49499-5150 and 432-49449-5150 4D. Estimated operating cost per mile (or other unit of measure): 4E. "Features" on new unit that are not on present equipment: a. Automatic shutdown - low oil level Automatic shutdown - high engine temp. Automatic shutdown - high temp compressor discharge 4F. What are the advantages or cost savinngs of the new features: They safe-guard the machine and reduce the possibility of extensive mechanical damage. 5. If first-time purchase: SA. Purpose of new item: 5B. How is this work presently being done? 5C. Cost of doing the task now? SD. Cost of doing the task if new item is purchased? SE. Estimated operating cost of proposed new item (per mile or other unit of measure: 5F. Life expectancy of new item: §G. Where will new item be stored? Is there space available? 6. Person's name making request and providing data: ~ark Winson, Public Works Director 7. Date proposed to City Manager: 8. Date reviewed at Council Work Session: 9. Date authorized to take bids: 10. Date of bid opening: 11. Date of Council to purchase: 12. Council action: 13. City Manager's review notes: SWA/bj 031892 CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA ~ECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER' S APPROVAL ITEM: AUTHORIZATION TO PAY DUES TO THE BY: PAT HENTGES BY:/---~h~~ LEAGUE OF MINNESOTA FOR THE NEXT DATE: 9-25-95 DAT NO: Attached is a statement from the League of Minnesota Cities seeking payment of the City's 1995-1996 membership dues. You will note that the amount billed is $8,939. This figure is calculated on the basis of the City's census population of 18,882. As in the past, memberships in organizations such as the League of Cities have been acted upon by the City Council. Adequate funding has been included in the 1995 budget to cover the cost of our continued membership dues. As a point of reference, the dues for past years were as follows: 1994-1995: $8,724 1993-1994: $8,746 1992-1993: $8,670 1991-1992: $8,690 1990-1991: $9,123 RECOM}4ENDED MOTION: Move to approve the continued membership with the League of Minnesota Cities and authorize the annual payment of $8,939. COUNCIL ACTION: League of Minnesota Cities 3490 l,~n~.,on Avenue North St. Paul, MN 55126,.8044 (612) 490-5600 September 1, 1995 TO. FROM' SUBJECT: Managers, Administrators, Clerks James F. Miller ~4~- ~'~~ Executive Direcfor League of Minnesota Cities Fiscal Year 1995-96 Membership Dues It is time once again to renew or begin 3'our membership with the League of Minnesota Cities. As a member of the League, your city helps to achieve the League's mission: Cttiespromoting excellence m governance, management and services to cittZens, and to guide the League's strategic initiatives. As a member, your city also receives important benefits, such as advocacy, education, information, products and services, and consultation. These important League benefits are detailed in the enclosed brochure The League appreciates the fiscal issues facing cities However, at~er five years of no increase, it has been necessar3, to implement a three percent dues increase. In return for your dues, the League will continue to effectively and efficiently meet your city's needs, This is an exciting time to be a part of the League. On behalf of the Board and staff, thank you for your continued support of the League. Enc, League of.Mirmesota Cities * 3490 Lexingnon Avenue North Saint Paul, Minnesota 55126-8044 City: COLUMBIA HEIGHTS Population: 18,882 League of Minnesota Cities Cities promoting excellence in governance, and services to citizens Dues Invoice Effective during 1995-96 managemengl~,,.. ---., CITIES WITH POPULATION OF: 249 OR LESS ............................................................................................................................ $220 250-4,999 .......................................................................... $74 PLUS 58.07 CENTS PER CAPITA 5,000-9,999 .................................................................... $607 PLUS 47.43 CENTS PER CAPITA 10,000-19.999 ............................................................. $1,311 PLUS 40.40 CENTS PER CAPITA 20,000-49,999 ............................................................. $4A83 PLUS 24.53 CENTS PER CAPITA 50,000-299,999 ........................................................... $13,274 PLUS 6.96 CENTS PER CAPITA 300,000 AND OVER .................................................. $22,374 PLUS 3.93 CENTS PER CAPITA (This sched:de adopted June 13, 1991. Total rounded to nearest dollar.) For membership dues in the League of Minnesota Cities for the year beginning September 1, 1995. Annual dues for membership in the League of Minnesota Cities includes subscription at $18 each to Minnesota Cities. Pnymen! from Public Funds Authorized by Minn. Stats., Sec. 465.58 $ 8,9 39 ! declare under the penalties of law that the foregoing account is just and correct and that no part of it has been paid. Dated: September 1, 1995 ja,~. Miller Exebfitive Director, ~ague of Mlnn~ta Cities Annual dues for membership in the League of Minnesota Cities include subscriptions to Minnesota Cities magazine at $18 per subscription, according to the following schedule: Population group Number of subscriptions 249 or less 6 250 - 4,999- 11 5,000 - 9,999 15 10,000- 19,999 20 20,000 - 49,999 25 50,000 - 299,999 30 300,000 or more 35 For further information on subscriptions contact Laurie Brown at the League office, (612) 490-5600. *SPECIAL NOTE: After October 13, 1995, please send payment to our new address: League of Minnesota Cities, 145 University Avenue West, St. Paul, MN 55103-2044 1.4'-, ~ ['4 TO CITY COUNCIL OCTOBER ~,'19~ *S|gned Waiver Accompanied Application 1995 LICENSE AGENDA APPROVED BY CONTRACTORS LICEHSED AT FEES BUILDING INSPECTOR Barkley Construction Central Plumbing Chub's Roofing City Plumbing Custom Seamless S~ding Driveway Design, Inc. Ebert, Inc. F.M. Frattalone Excavating Nagengast Const. Preferred Mech. Serv. S & S Plumbing Joseph P. Sheehan Stock Roofing 1111 - 24th Ave. N.E. 5700 Girard Ave. N. 1549 - 103rd Ave. N.W. 4550 Central Ave. N.E. 3853 Pleasant S. 4810 W. Medicine Lk. Rd. 9350 Cty. Rd. 19 3066 Spruce St. 1708 Polk St. N.E. 7643 Logan Ave. S. 8374 Windbreak Trail 1041 Maryland Ave. 289 Liberty St. $4O.OO 4O.OO 40.00 4O.OO 4O.OO 40.00 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 40.00 RESTAURANT SAFETY & HEALTH, BUILDING, ZONING ANOKA COUNTY HEALTH John Gizas d/b/a Athenian Greek Restaurant 5098 Central Avenue 50.00 ***CONTINGENT UPON DEPARTMENT APPROYALS TO: PATRICK HENTGES, CITY MANAGER FROM: LOWELL DEMARS SUBJECT: RENTAL HOUSING LIC. ENSES DATE: OCTOBER 4, 1995 THE OWNERS OF THE FOLLOWING RENTAL PROPERTIES HAVE COMPLIED WITH THE RE-LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE. I AM REQUESTING THAT TI-IEY BE PLACED ON THE NEXT COUNCIL AGENDA FOR APPROVAL: A.C.C.A.P. A.C.C.A.P. A.C.C.A.P. A.C.C.A.P. A.C.C.A.P. A.C.C.A.P. ALI, MIR SALMAN AMENRUD, PETER T. ANDERSON, BRADLEY P. ANDERSON, JOEL B. ASHTON, MYRON H. AYSON, LORRAINE K. BAHE, JEFFREY D. BAKER, WALTER M., TRUST BALLINGRUD, MORRIS BAMPORD, PHILIP W. BAMFORD, PHILIP W. BATH, JAMES L. BAUER, WALTER F. BENZINGER, JEFFREY R. BERG, RICHARD L. BERG, RICHARD L. BIRCH, PHYLLIS J. BLAISDELL, STEVEN C. BLANSKE, RITA L. BLOMBERG, THOMAS BORN, KAREN J. BOUCHARD, JASON BRUNSELL, JUDITH I. BULATAO, NELIA 4349 5TH STREET 7/95--6/96 3932 CENTRAL 7/95--6/96 4641 TYLER 8/95--7/96 4647 TYLER 8/95--7/96 4641-43 POLK 8/95--7/96 4411 MAIN 8/95--7/96 1224 CIRCLE TERRACE 5/95--4/96 4420 JEFFERSON 9/95--8/96 4357 7TH STREET 9/95--8/96 403 46TH AVENUE 7/95--6/96 4651 TAYLOR 8/95--7/96 1739 37TH AVENUE 7/95--6/96 3807 CENTRAL 7/95--6/96 711 37TH AVENUE 3/95--2/96 3940 JOHNSON 8/95--7/96 1331 42ND AVENUE 7/95--6/96 3714 VAN BUREN 7/95--6/96 1211-13 CHEERY LANE 10/95--9/96 1428-30 42ND AVENUE 7/95--6/96 3928 POLK 5/95--4/96 4233 3RD STREET 6/95--5/96 4242 3RD STREET 6/95--5/96 1701 37TH AVENUE 7/95--6/96 3916-18 ULYSSES 10/95--9/96 667 51ST AVENUE 10/95--9/96 4852 MONROE 5/95--4/96 4638 JOHNSON 8/95--7/96 1338 43-1/2 AVENUE 9/95--8/96 1401 42ND AVENUE 9/95--8/96 4228 MADISON 7/95--6/96 BULATAO, NELIA BULLERT, OMER A. CAJUCOM, ALEXANDER M. CAJUCOM, ALEXANDER M. CARPENTER, ALBERT R. CARTER, DAVID CAUGHEY, WALTER CHEN, CHARLES T. CHIES, DONALD CHIES, LESTER CIRKS, GARY D. CLARK, ROSE J. CLEM, LAWRENCE W. COLE, KATHERINE D. COLLINS, FRANK A. COOK, STEVEN M. COOK, STEVEN M. CORBETT, MARIELLA H. DANK. EL, WILLIAM J. DANKEL, WILLIAM J. DANKO, ANDREW J. DANKO, JOHN J. DEAL, JONATHAN P. DEGGENDORF, THOMAS A. DEMARS, MITCHELL E. DEMETRIOU, MARTHA A. DICKENSON, JAMES A. DOELZ, WALTER E. DOMBROWSKY, WILLIAM DOODY, CARRIE EGGE, JAMES J. ELMQUIST, RONALD D. ELSTAD, VERN R. EMAHISER, EUGENE R. FAGNAN, CHRISTINE S. FANG, KWEI-WU FENNE, AVERY E. FDELER, BRIAN FISCHER, DONALD A. FRAGALE, EDWARD P. FRAGALE, EDWARD P. FRAGALE, EDWARD P. FRENETTE, KENNETH L. FRENZEL, DALE O. FREUND, BARBARA E. FRITZ, RAYMOND A. 4655 PIERCE 1216 43-1/2 AVENUE 4506-08 FILLMORE 4516 FILLMORE 1201-03 42-1/2 AVENUE 4606 POLK 3961 POLK 1207-09 43-1/2 AVENUE 4357 TYLER PLACE 4347 TYLER PLACE 615-17 51ST AVENUE 3842 VAN BUREN 4225 MONROE 4624 WASHINGTON 1077 POLK CIRCLE 1133 45TH AVENUE 4901 5TH STREET 4601 TAYLOR 666-68 47-1/2 AVENUE 662 47-1/2 AVENUE 5037 MADISON 4343-45 2ND STREET 4701-03 7TH STREET 1204 CHEERY LANE 4101 6TH STREET 1400-10 47TH AVENUE 1725-27 37TH AVENUE 1261-63 CIRCLE TERRACE 4427 MAIN 3963 JACKSON 943 42ND AVENUE 600 51 ST AVENUE 4641-43 TAYLOR 4034 5TH STREET 4602 JOHNSON 4055-57 UNIVERSITY 4645-47 WASHINGTON 4220 6TH STREET 4645 TAYLOR 1308-10 CIRCLE TERRACE 1316-18 CIRCLE TERRACE 1324-26 CIRCLE TERRACE 4616 TAYLOR 3732 3RD STREET 3816 3RD STREET 1332-34 CIRCLE TERRACE 6/95--5/96 9/95--8/96 2/95--5/96 9/95--8/96 9/95--8/96 10/95--9/96 5/95--4/96 9/95--8/96 5/95--4/96 5/95--4/96 10/95--9/96 7/95--6/96 8/95--7/96 4/95--3/96 8/95--7/96 6/95--5/96 5/95 --4/96 8/95--7/96 8/95--7/96 8/95- -7/96 3/95--2/96 5/95- -4/96 9/95--8/96 10/95--9/96 11/95-- 10/96 4/95--3/96 8/95--7/96 6/95 --5/96 6/95 --5/96 9/95--8/96 8/95--7/96 10/95--9/96 8/95--7/96 9/95--8/96 8/95--7/96 7/95--6/96 4/95--3/96 4/95--3/96 8/95--7/96 6/95--5/96 6/95--5/96 6/95--5/96 8/95--7/96 5/95 --4/96 5/95--4/96 6/95--5/96 GENG, MARY GENG, MARY GENG, MARY GRABA, JESS C. GRAHAM, JAMES GREGG CO., NELSON S. GROMEK, THOMAS J. GROSSLEIN, EDWARD A. GROTE, GERALD G. GULLAND, BERNARD H. GUZIK, MICHAEL R. GUZIK, STANLEY J. JR. HAGE, JEFFREY A. HAGUE, STEPHEN D. HAINES, PAUL HAINES, PAUL HAMILTON, VICKI HAMRIN HANOLD HANS2N HANSON. HANSON HARLAN HARRIS, ANTHONY J. KENNETH A. EDWIN L. CLARENCE C. DIANA L. BRADLEY P. :AY A. HASE, DONALD E. HENKE, KENNETH R. HENKE, KENNETH R. HERKAL, CARRIE J. HINRICHS, GERALD H. HIRSCH, HEDWIG M. HOLGER, ROBERT C. HOLTON, DAVID J. INMAN, DARYLL W. IVERSON, DAN W. JEFFRIES, DOLORES JENNINGS, MATII-tEW C. JOB, FRANCIS E. JOHNSON, CANDACE K. JOHNSON, ELMER T. JOHNSON, GERALD D. JOTBLAD, DWIGHT D. JUNKER, JAMES J. KAHLOW, LARRY J. KERNTOP, AUREN E. KABANUK, PETER M. KAHN, FARZANA 1242-44 CIRCLE TERRACE 1248-50 CIRCLE TERRACE 1266-68 CIRCLE TERRACE 3920 ULYSSES 4409 MONROE 3807-09 PIERCE 4340 QUINCY 4201 6TH STREET 4144 QUINCY 970 43-1/2 AVENUE 1013-15 43-1/2 AVENUE 1027-29 43-1/2 AVENUE 320 44TH AVENUE 4110 MADISON 4225 CENTRAL 4229 CENTRAL 1026 45TH AVENUE 4534 FILLMORE 3914 MAIN 4534 MADISON 4643 PIERCE 1043 POLK PLACE 5037-39 JACKSON 1065 POLK PLACE 4657 TAYLOR 4415-17 2-1/2 STREET 4433-35 2-1/2 STREET 1163 CHEERY LANE 4349 ARTHUR 4610 WASHINGTON 3849 EDGEMORE PLACE 656 47-1/2 AVENUE 228 40TH AVENUE 4153 4TH STREET 4641-43 4TH STREET 4851 5TH STREET 4017 6TH STREET 4622-24 JOHNSON 1243 CIRCLE TERRACE 4655 POLK 1116-18 45TH AVENUE 3835 TYI~ER 3727 RESERVOIR 1300-02 45-1/2 AVENUE 1331-33 CIRCLE TERRACE 968 44-1/2 AVENUE 6/95-5/96 6/95--5/96 6/95--5/96 10/95--9/96 10/95--9/96 7/95--6/96 9/95--8/96 11/95--10/96 8/95--7/96 7/95- -6/96 9/95--8/96 9/95--8/96 7/95 --6/96 8/95--7/96 7/95--6/96 7/95--6/96 7/95--6/96 7/95--6/96 7/95--6/96 5/95--4/96 2/95--5/96 8/95--7/96 7/95--6/96 8/95--7/96 8/95--7/96 6/95--5/96 6/95--5/96 10/95--9/96 11/95-- 10/96 4/95--3/96 6/95--5/96 8/95--7/96 10/95--9/96 6/95--5/96 9/95--8/96 10/95--9/96 7/95--6/96 8/95--7/96 6/95--5/96 8/95--7/96 5/95--4/96 5/95- -4/96 5/95--4/96 8/95--7/96 5/95--4/96 9/95--8/96 KASAR, NURHAN P. KINGSRITER, BRYAN J. KNOLL, AMY J. KOPONEN, ROBERT H. KOPONEN, ROBERT H. KORTAS, MARGARET A. KOWALZEK, HARVEY L. KRELIC, JEAN M. KUPPE, EDWARD C. KUSHNIR, ANATOLY LACHINSKI, DUANE R. LACHINSKI, DUANE R. LAM, DUOM TI-II TUYET LAMERE, KEVIN P. LANGE, DAVID J. LANGE, DAVID J. LANGE, DAVID J. LAROCQUE, W. LEROY LARSON, KIRK W. LARSON, LARRY R. LARSON, STANLEY R. LAUKALA, WAYNE A. LEMKE, JERILYN LEMKE, LEO O. LEMKE, LEO O. LEMKE, LEO O. LEWIS, MARK J. LINDGREN, WAYNE E. LOBERG, ROGER D. LOEWENTHAL, KURT LOEWENTHAL, KURT LOEWENTHAL, KURT LONSKY, JOHN L. LOTHROP, CRAIG B. LUBERACKI, LOUIS J. LUDEMAN, IVAN LUDEMAN, IVAN LUECK, WILLIAM LUECK, WILLIAM LUNDGREN, BRITT S. LYNDE INVESTMENTS LYNDE INVESTMENTS LYNDE INVESTMENTS LYNDE INVESTMENTS LYNDE INVESTMENTS LYNDE INVESTMENTS 1215-17 CIRCLE TERRACE 4049-51 UNIVERSITY 4817 5TH STREET 3930 JOHNSON 1035 POLK PLACE 4308 4TH STREET 4226 4TH STREET 1717 37TH AVENUE 964 42ND AVENUE 3725 MAIN 5007-09 JACKSON 5025-27 JACKSON 4450 MADISON 976-78 44TH AVENUE 1207-09 CIRCLE TERRACE 1218-20 CIRCLE TERRACE 1307-09 CIRCLE TERRACE 1200 CIRCLE TERRACE 4637-39 PIERCE 1087 POLK CIRCLE 3726 3RD STREET 4515 FILLMORE 4110 6TH STREET 4643 UNIVERSITY 4649 UNIVERSITY 4655 UNIVERSITY 1156 CHEERY LANE 4210 QUINCY 4315 MAIN 4042 CLEVELAND 1206-08 CIRCLE TERRACE 1407-09 CIRCLE TERRACE 4209 WASHINGTON 4022 MADISON 4612 POLK 4640 POLK 4648 POLK 4616 TYLER 4622 TYLER 1324 42ND AVENUE 5141 UNIVERSITY 5131 UNIVERSITY 5121 UNIVERSITY 4715 UNIVERSITY 4707 UNIVERSITY 4.+~.1UNIVERSITY 6/95--5/96 7/95--6/96 6/95--5/96 8/95--7/96 8/95--7/96 8/95--7/96 6/95--5/96 7/95--6/96 10/95--9/96 6/95--5/96 7/95--6/96 7/95--6/96 6/95--5/96 9/95--8/96 6/95--5/96 6/95--5/96 5/95--4/96 6/95--5/96 7/95--6/96 8/95- -7/96 6/95--5/96 7/95 --6/96 9/95--8/96 1/95--7/96 1/95--7/96 1/95--7/96 7/95--6/96 9/95--8/96 6/95--5/96 11/95-- 10/96 6/95--5/96 6/95--5/96 10/95--9/96 9/95--8/96 8/95--7/96 8/95--7/96 8/95--7/96 5/95--4/96 5/95--4/96 5/95--4/96 10/95--9/96 10/95--9/96 10/95--9/96 10/95--9/96 10/95--9/96 9/95--8/96 LYNDE INVESTMENTS LYNDE INVESTMENTS LYNDE INVESTMENTS LYNDE INVESTMENTS LYNDE INVESTMENTS LYNDE INVESTMENTS MACIASZEK, JOE L. MACIASZEK, JOE L. MACIASZEK, JOE L. MACIASZEK, JOE L. MADSON, WAYNE C. MALIK, JAMAL MASLOSKI, PATRICK S. MARZ, SHARON R. MATt, ERNEST T. McCLELLAN, DUNCAN J. McGREGOR, JOSEPH E. McNAIR, JEFFREY S. McQUARRY, THOMAS C. MECL, WAYNE MELTON, ANTHONY J. MEISSNER, RICHARD J. MESSER, DONALD P. MIKKELSON, ELAINE E. MILLER, JOHN D. MILLER, KENNETH R. MILLER, MICHELLE L. MINDLIN, STEVEN M. MORALES, KATHRYN WORRIS, JOY W. NELSON, JAMES W. NELSON, OMAR NIELSEN, JANET M. NESS, MII~DRED I. NESS, ROBERT R. NIEMI, PAUL NORBERG, RITA P. NOVAK, TED R. O'DONNELL, BONNIE D. OKSNEVAD, HAAKON OKSNEVAD, HAAKON 4733 UNIVERSITY 4725 UNIVERSITY 4050 4TH STREET 4060 4TH STREET 4100 4TH STREET 4120 4TH STREET 4401-03 JACKSON 4407-09 JACKSON 4404-06 VAN BUREN 4400-02 VAN BUREN 3813 PIERCE 4600 4TH STREET 3728 PIERCE 4143 7TH STREET 4251 JEFFERSON 4422 MONROE 1222-24 45-1/2 AVENUE 4543 TAYLOR 611 51ST AVENUE 3819 MAIN 3736 3RD STREET 1348 44-1/2 AVENUE 4344 QUINCY 1731-33 37TH AVENUE 5000-02 4TH STREET 1020 45TH AVENUE 4422 CENTRAL 1214-16 CHEERY LANE 673 51 ST AVENUE 3945 MAIN 1747 37TH AVENUE 3915 VAN BUREN 650 47-1/2 AVENUE 1110-12 43-1/2 AVENUE 3935 ULYSSES 4039 4TH STREET 4456 7TH STREET 4635 UNIVERSITY 621 51ST AVENUE 3729 VAN BUREN 3801 VAN BUREN 9/95--8/96 9/95--8/96 7/95--6/96 7/95--6/96 7/95--6/96 7/95--6/96 10/95--9/96 10/95--9/96 10/95--9/96 10/95--9/96 7/95--6/96 9/95--8/96 7/95--6/96 7/95--6/96 6/95--5/96 9/95--8/96 8/95--7/96 8/95--7/96 10/95--9/96 6/95--5/96 5/95--4/96 9/95--8/96 9/95--8/96 7/95--6/96 10/95--9/96 7/95--6/96 10/95--9/96 10/95--9/96 10/95--9/96 6/95--5/96 7/95--6/96 6/95--5/96 8/95--7/96 9/95--8/96 10/95--9/96 8/95--7/96 8/95--7/96 8/95--7/96 1 O/95--9/96 7/95--6/96 7/95--6/96 OLIN, RICHARD W. OLSON, LEE B. O'MARA, LAURA L. OTREMBA, JOSEPH N. 5216-18 WASHINGTON 4220 4TH STREET 4025 WASHINGTON 330 44TH AVENUE 4/95--3/96 6/95--5/96 8/95--7/96 7/95--6/96 OSTLUND, DONALD W. PADULA, FRANK PAINTER, THOMAS PATEL, MULJI N. PEICKERT-ARNDT, CANDACE PETERS PLACE CORP. PETERSON, GARY L. PHAM, JOHN POTOCNIK, JAMES J. PROVO, DALE T. RAMNARINE, JAI P. RANALLO, CLARENCE J. REED, DARRELL L. REITER, PHILIP R. REKUSKI, JOHN A. RIFAI, MAHMOUD RII::AI, MAHMOUD ROGERS, LINDA R. RONNINGEN', RICHARD O. ROTTINGHAUS, DAVID C. ROZYCKI, DONALD J. RUDENSKY, JESSIE RUDENSKY, JESSIE SCHAFFER, MICHAEL J. SCOTT, BETTE SELLIN, MICHAEL D. SHARP, WALLACE A. SHUMA, ADELINE Ao SHUTTE, WILLIAM F. SHUTTLE, WILLIAM F. SIKKA, DALJIT S. SIMENSON, DALE F. SKALICKY, GARY J. SLANGA, EDWARD S. SMABY, PHILLIP Co SMABY, PHILLIP Co SMITH, ANDREA D. SMITH, WILTON E. SONNENBERG, DWIGHT W. STARK, ROBERT F. STAUCH, AUDREY K. STAUCH, AUDREY K. STAUCH, LELAND W. STAUCH, LELAND W. STEELE, WALLACE A. STEVENS, ROGER C. 3940 PETERS PLACE 3849 CENTRAL 1142 CHEERY LANE 939-41 42-1/2 AVENUE 1415 PARKVIEW LANE 1000 PETERS PLACE 3713-15 BUCHANAN 1709 37TH AVENUE 647 37TH AVENUE 633-35 51ST AVENUE 4550-52 7TH STREET 1815-17 41ST AVENUE 4524 FILLMORE 4038 MADISON 4625-27 PIERCE 3985-87 JOHNSON 1069-71 POLK PLACE 1057 POLK PLACE 4315 JEFFERSON 4624 TAYLOR 4240 CENTRAL 4518 WASHINGTON 4534 WASHINGTON 3717 POLK 4518 MONROE 1203-05 CHEERY LANE 1132 40TH AVENUE 4105 MONROE 3731-33 PIERCE 3801-03 PIERCE 4217 CENTRAL 1235 37TH AVENUE 4220 QUINCY 3967 POLK 1137-39 37TH AVENUE 1201-03 37TH AVENUE 4157 QUINCY 4544 MADISON 1111 42-1/2 AVENUE 4307 MADISON 4556-58 FILLMORE 4161-63 TYLER 4545-47 FILLMORE 4311 ROYCE 4949-51 JACKSON 1317 42-1/2 AVENUE 6/95--5/96 7/95--6/96 8/95--7/96 9/95--8/96 7/95--6/96 6/95--5/96 7/95--6/96 7/95--6/96 3/95--2/96 10/95--9/96 4/95--3/96 6/95--5/96 7/95--6/96 9/95--8/96 6/95--5/96 8/95--7/96 8/95--7/96 8/95--7/96 7/95--6/96 8/95--7/96 7/95--6/96 4/95--3/96 4/95--3/96 5/95--4/96 6/95--5/96 10/95--9/96 3/95- -2/96 8/95--7/96 7/95--6/96 7/95--6/96 7/95--6/96 7/95--6/96 9/95- -8/96 5/95- -4/96 7/95--6/96 7/95- -6/96 7/95--6/96 5/95--4/96 9/95--8/96 7/95--6/96 6/95--5/96 7/95--6/96 6/95-5/96 6/95--5/96 5/95--4/96 9/95--8/96 STUELAND, DAVID A. SUNDEEN, JOHN L. SWENSON, JOHN E. SYLVESTER, TIMOTHY J. SZAFLARSKI, CHESTER TALVITIE, LUANN C. TANG, HELEN TANG, HELEN THAYER, LEONARD E. THOREN, SUSAN L. THORESON, STEVEN R. TOMCZYK, KAZIMIERZ TOMCZYK, KAZIMIERZ TRUEHART, LARRY TULEK, LORRAINE B. TURCOTFE, ROBERT W. UBL, BERNARD R. URSPRINGER, ALBERT VAN BLARICOM, STANLEY A. VERMEER, SHARON M. VETFER, ROBERT J. WAGAMON, ROSE W. WALTER, DAVID A. WASHBURN, MARK A. WECKWERTH. ARNOLD J. WEGMAN, JAMES F. WEISZ, VICTOR WILCZEK, ANTHONY WOJCIAK, ANTHONY L. ZACCARDI, JOHN T. ZAKSESKI, BRUCE E. ZILKA, FRANCIS G. 1237-39 43-1/2 AVENUE 1155CHEERY LANE 804 51 ST AVENUE 628 38TH AVENUE 4156 CLEVELAND 4456 WASHINGTON 1349-51 CIRCLE TERRACE 1355-57 CIRCLE TERRACE 627-29 51 ST AVENUE 4660 TAYLOR 4613 TAYLOR 4341 TYLER PLACE 981 43-1/2 AVENUE 4156 CENTRAL 1010 42ND AVENUE 1440-50 47TH AVENUE 3707 JOHNSON 3719 HAYES 4529-31 TAYLOR 615 40TH AVENUE 501 MII~L 5055-57 JACKSON 1124-26 45TH AVENUE 4656-58 POLK 3857 EDGEMORE PLACE 1911 40TH AVENUE 1051 POLK PLACE 3935 TYLER 4628-30 JHOHNSON 3720 PIERCE 4619 TAYLOR 3800 HAYES 9/95--8/96 5/95- -4/96 10/95--9/96 1/95--3/96 11/95-- 10/96 9/95--8/96 6/95--5/96 6/95--5/96 10/95-9/96 8/95--7/96 8/95--7/96 5/95- -4/96 7/95--6/96 7/95--6/96 9/95--8/96 4/95--3/96 8/95--7/96 10/95--9/96 8/95--7/96 9/95--8/96 6/95--5/96 7/95--6/96 7/95--6/96 8/95 --7/96 6/95--5/96 8/95--7/96 8/95- -7/96 4/95--3/96 8/95--7/96 7/95--6/96 8/95- -7/96 10/95--9/96 BRC: FI.N.--N:.,].A ...... ~Y,.~ , ~...1', 10/06/95 08:54:49 Check History FUJ'.JD RJ!!:C~.AJ::' :: F:'LJNI) I)ESCR I F:'T I [..]!q I) I SBLJRSEMENTS :1. 0:1. 20:1. 2'.02' 203 2:1.2 2].3 225 240 40 i 402 405 4:1.0 4:!. :1. 4! 5:5'.' 415 420 601 602. 603 609 701 7 J. () 880 884 GENE:RAL. HRA CENTRAL.. C)I:'FICIi[ FUND ANOKA COLJNTY CDBG F'ARKVII~.W V.l:l..I..A N(3R'FI'4 ,c.';"l"ATliF. A I D MA I IqTFi],iANE::E I='ARKVIEW V.TLLA SOUTH CA Bi._ iii: "f' E: L E V I S ]: 0 L:EBRARY CAP]:TAL. ]: MF'RCIViEM?ZNT,S STA'!"E AiD CONSTFirL.~CT':[(:)Iq I) [) ~,'j !"-('T' 0 i,'J ?q SI"fl==]::'F' I EI...D R E D EV E]...C) P)"~ L::".lq T CAF']:TAL. ]:MF'-"GE]'I GOVT. BL..DL3 C.'.AP]:TAL Ih']:'RC)VEMENT PAR C A'.::' I 'T' A L. ]' M F:' F' 0 ~,' E!: '": iii: t'q'T' ---. F:' I R ML.:L'T't USE RE)}E:VE]...C]F:'?iF]q')- F'L. AN WA'FIE]::: U'¥' I L. ]:-f'¥ SE&-'.L:.']-~ LJ')" ! L t TY F;,'E: F:' L.I S !!i: L. :[ E:';E:WZi:L' CO?-I,E;'I"RLJCT I ON F:'UND CI=_':N I'R Al... EI'-IE:F:.'.G Y l='liiJR H ! T' C'. O iq T R ! B'...J "I' E: D F' F:,' 0,.i',' iii: C T ,c.';_ G [ii: N ]: hi .S; I.J Fi: A N C iii: E S {::: F:.' (3 W ]: lq V E S 1" h'iE N T T R 1. J S ]" '['(:)]'AL.. ALI_. F-LJNI)E; 47.~372.40 10,137.74 2,755.35 1,762., 4:3 637.43 884.74 340.74 1.4,767.77 6,116.84 22:1., 460 ,, i ,445.00 8,9:.':;8 ,, 14 I ,025.16 1,850 ,, 00 1, ]. 29., 64 2:,441,, 13 12;, 156.71'.".' 827 .. 76 40,170.12 :1.95,982.., 47 61'...', 580.40 4,500.04 8 :, 457.97 £09' .. 84 665.00 58,278,. 50 lW5,108.97 ,302,790,63 1,183,573.76 BAMK RIZCAF:': BANK NAME I) I SBURSEMFJ:NTS BANK C',I--IE:C K ]: NG ACCOUIq'I" TOTAl_. Al_i_ BANKS 1,183,573.76 1,].83,573.76 BRC F'I]NAN-S;IALo SYSTI']]M 10/06/95 08:5 Check History 0/9/95 COU!,IC ]iL I_ I ST CITY OF' COLUMB].'A HE;IGHTS bi .... 401',,-V04. ,.)0 F:'AGE :L V[<NDOR CI-H:ZC I< NUM Bli~.l'"< AI¥~OUNT I-:~AI,! K CHEC; I< :1: Iq[-; ACCOLJNT I'I{]RTHE:AST STATE BANK A T & T CONSUMF:R F'RODUCT AARF:' ACCAF' A'T' & T BEI...L..BOY BAR 8UF'F'L.Y BE:R[:~ F'ROF'ERTIES BL..A I SDELL./I~ACI<EI._ CE],.ITRAI_ RIEI,ITAI... C]:TY OF COLUMB3:A HEIGFITS DIETZ/VAI... F:' R I D L.E:Y / C i T Y O7' GIF;tSG/DONALD OR MARY (3E:h~LJ]:I',:E: PARTS/NAPA ALJTO GRIGGS;----COO',::'E:R & CC) I.-~ARR :[ S/JAY J E: I,I S E !',I / H E: A'T' FI E: R JOI-'INS(]I'.I BF<(:)S. L. :[ (~t.J[]l:~ CO. JOTBL. AD/I)bJ I C;HT l< E b~ A TI-/C I.-~AiR L E S K 1... U K /F:'A Y E: 1< O S T E: R / ~< E N ~-.~ E T H I...IZ FII"iA':',~ N F:'ARMS I_.OI~[WIENTHAt../I<L)RT IHA(}IEE/I_ ~ NDA ME:I)]: C::I: hiE: I...A KE: TOURS M:[DWEST BUSINESS PRC}DUCI' M :1: N T E R --- W E ]: S M A N MSBA N S P F:'AI:~TS I='I_US PE]'TY CASH -= KAREN HOEI_L PHILI_IF'S WINE & SPIRTS QLJAL. ITY WINE & SPIRITS RANDALL/TERRY RE KLJS K:[/JOHN STANDARD INSURANCIE COHF'A STAR TRIBLJNE TOWIqHOUSE----AI='T HAb1AGEMENT T Y R F' A / S C) F' i-.I I E WAL..KER/PI-JILII=' & BEI~NICE W]:LI...]:A?IS STEE:I... & HARDWAR W:[IqE COMF:'AI'~Y/THE BECKER COUNTY CHILD SUF'F' 55157 2.52,790.63 55159 47.82 55].60 256.00 55161 577., O0 55162 32.96 55163 167.57 55].64 432.00 55.1.65 207.00 55166 18.50 55167 269 .. 08 55.1. 68 46~. 00 55169 9..98 55170 62,380.40 55171 485.00 55172 76.03 55173 .1.64 ,, 68 55174 383.58 55175 5.1. 1 ,, 00 55.1.76 .1.00 ,, 00 55.1.77 .1., 385 ,, 45 55178 479.00 55179 352,,48 55].80 237,75 5518.1. 430 ,, 00 55].82. 15-'1.69 55183 454-,, 00 55184 408.00 55.1.85 47 .. 9.1. 55.1.86 I ,698.50 55.1. 87 46.08 55188 3,2.30,73 55189 108 ,. 00 55190 9,716..1.9 55191 792.71 55192 98.79 55193 867.45 55194 873.69 55195 200.00 55196 634.00 55197 851.72 55198 45,26 55199 :~49,. O0 55200 39.50 55201 16., O0 55202 26.03 55207:; 288 . 98 ..... ,,:.0 .. .:~0 00 BRC FINA?'-"CIAL, SYSTEM 0/06/95 08:5 10/9/95 COt...IFI(]IL LIS'T CiTY OF COLUMBIA I--:ti-::IGI.-ITS GL. 54 OI:~-.-V O,r-[, 3 0 PAGE: 2. C;HE':C K NLJI"IBEF,~ A,~'iOUFI-I'' BAN I< C, HECI<:I:I,II::.) ACCOL~NT I::'IRiF:;T C::OMMUNITY CREDIT U GRE:AT WEST i_IF'IE & ANNUIT ICMA F~I:~:T]:IRE:ME:I-I'T TRUST 45 M:[NNF.':SOTA M, UTUAL I_IFE MN STATIC-'_' RET I REP'~E:Iq'I" SYST t,:ORTHEAST STATIi~. BANK I::'AYROL. I... ~C.'.C:OLBqT F:'lii: F;,'A t::' iii: I:~ A .... O Iii: I:: I tq :~i: O C O N T R I .¥:~ LJ"I" F:'E:F;.:A .... F-.'I: F<E Fd'ZL i EF'" 1::'2:RA F'OL. ICE Riii:L.:i:E:F' CONSO S'i"ATli~. (::Al:' :l: 'T(]l... CRI::D I T UN I UNITED NOF~TI";EAST STATE: T.<"::'~ :i: )3li[:L.I...BO¥' I'?AFt SUF'F:'L.Y BE].. I...I3OY CORF'ORAT BOYS I"IE:TI::~O BASKE:TBAL. I... I...E: CO L LJM)3:1: A T.:'E:I..ti!:GA'.:;.'.I) 'TC~Cli... C".O.. DLIF;-:AY/RAL.F'H (3 Iii: t',i CI S !< Y ? J A 71F': S ]" GE:I"-:U ir.I,.',E F'ARTS/I'~!A-PA AUTO I-)F:! GGS--'-CO-'.:)F'E:I:;,' & CO HALL/ANT'F':OIqY JOFI!',h'-!;ON BF~O.':S. L. IQLIOF~ CO,, I< i:;.!A U S-'A lq D EIR!!3 (3 N I< [. J!ii: I'*! !" I / J L A iR S 0 N/E: R :[: C M :i: I',I T E: [{-W E: :[ S E A !',I MN CIRIME F'REVE-'.NTION ASSO MOE:L.LE:R/K~RE:N lq S F' F'AUST:[S & SO',"IS PE:TTY CASH '- 3ANZCE MC, GH F:'Iii:TTY CASFI '- KAREN I'"'HI. LL. ZF'S W.T. NIE & I::'1:~ :[ OR W.1.' FIE: QUAL. IE/IRANDAI_I_ H [:){..IAL. ITY WINE: & SPIRITS ,~!."- C H M I D T / J E A N SO!',ISTr-~:GA'RD/.t: RV I N & MUR I E STAR TlR :E BI....'NE S"F 00 !::' E:S-. MO I,', A ?lB A/J E: ?,IN :1: F'E R I.J S WEST C.:OMMUNICAT'.r. oNS W :l: 1,..L,r:i:TTE/ANN MAR I 55206 1.,410.00 55207 5,044.3g 55208 6,654.94 55209 371 .. C'0 552.1.0 1,053.50 55211 36,564 .. 17 55212 117,825.26 552.1.3 .1.9,065 .. 59 55214 94.62 55215 379.10 55216 :1, ~ 535 .. 23 552:1. 7 970 .. 00 552:L 8 59., 50 55219 50,000 ,, O0 55221 272.00 55222 39..75 55223 63.19 55224 18,7:1,0 .. 57 55225 780 .. 00 55226 4,30:1. ,, 53 55227 62.48 55228 93., 76 55229 168 ,. 75 . .)~:..~,., 27 .. 97 55231 19,092.55 55232 60 .. 00 55233 9,843.02; 55234 8,401 .,75 55235 28 ,. 70 552:56 470 ,. 00 55237 4,930.46 55238 S0 .. 00 55239 26.60 55240 1,938.84 55241 260.00 55242 182., 51 55243 ' 20.75 55244 10,618 .. 05 .. z.,., z:, 09 a. 74 55246 13.28 55247 1,036.46 55248 13 .. 28 55249 1,400.00 55250 30.66 55251 5.25 55252 561 .. :58 55253 860.00 BRC FINANCIAL SYSTEM ].0/06/95 08:5 Chec:k H:Lstory :L0/9/95 COUNCIL.. L. IST CITY OF COL. UMBIA HEI(31-1TS GL540R-V04.30 PAGE: 3 BAN K V Ei]',II) 0 F;,' CF'IE:C K NUI"IBER AMOLJNT BAN K CHE:C K I I,IG AC:;(:](:)L.JIq'T' WINE COMPANY/THE: WINE MERCH. ANTS WCIF,:L..I) CLASS WINE: F:'ETTY CA,SH - JANICE MCGH A T & T A T&T CREDIT CORPORATION A T&T W]:F~EL. ESS AAA/F:'R IOR.t TY VTDEO ACE: kl .ARI);'JARE ALL CI'T'Y GL. ASS CO AL..L F:'IF;,'E: TES'~ A?'.I.E]:;,'ICAN .AGE]%]Y INC .., ·. ~ '%, ...... AMii!]R!C:AN }:..I.l'J, ,:.I,.Y A MIii]R I (].'-APl BUS I I':IF'.SS D I R!i.r. CT AME]:;-'. I CAN I... I t'L":i]'.: SU?F:'i...Y CO ANC) KA COI. JNT'Y ANOKA C:C)L.INTy I...! A !:;.'. A Fh':'-'d:;: K AS!::'iEI"i IEQ. LJ I I::'i";E]NT BAKE];.'. & ]"AYI_OF;.: B A !< tE F;,' & T A Y t... C)F;,' ti!] N TIE F;:'/"A I N BAIi'.NA GUZY & S'TT=']:"'F:'F=]N I_TD BA.LJE]:;,' BLJIL..T ]"IRE] & BAT"I'E: B E]F;: C') F:'O R D 'T'I:;~ U C,' K I N B]:TUM]:f, IOLJ,~i; RC)ADWAYS, I .Eq...ALJ/MAR K )3C)YE:F;.'. TF;~iJC:: KS BF;~AI...,'i"-[ IN'T'E]=CT'EC CC!I']:F' I') F;~' 0 I) A.':~'. T BI=.' W Ih]C CAF,'L. SON EiC.):,.; I F:'M?ENT CI--[ASK~ CI-'[EMIC, AL. CO INC CITY OF:' C.1]TY W.'I]DE LE)CKSMITI-~ING CC)CA---'CO;_A BOTTLING MIDWE COI_~JM~'~ IA HG'¥S-F'I~ I DI_L=.]Y COhlNE]LLY INI)USTRIAL. ELEC CONTINENTAL. S~F'EI'Y E(..]UIF' C;OOF'ER/DR JAMES COORDINATED BUS.T. NESS CI:~EAT I VE L~M I NAT I NG D C HIEY COl:IF'ANY DANI(O E:ME:RC-]iF.ENCY EQUIF'ME:N DAVILES WATE];,' EQU.I:F' CO. I)AW."3ON DEI='ENDABLIE COIJF,~ II::];~ OF MN D R I V E: W A Y Dl:i:,c.; I G F! N I N C ...... :. ~4 267.38 55255 47.00 55256 626.04 55257 89.65 55259 ]. I 56 55260 35.54 5526,1. 21.30 55262 83., 76 55263 382 . 07 55264 90., 53 55265 7.1.. 95 55266 '1. J., 510 ,, 00 5517.68 299 .. 00 55269 126., 85 55270 1.4,645 .. 85 55271 I ,692. '1.6 55272 i?.67 ..3'1. 55273 84'1..66 55274 .1. :, 4B3 ,, 45 55275 10B .. 20 55276 .1. 8 :, 750 ,. 05 55277 138 .. 56 55278 469 ,. 80 55279 5,3:1. 4.75 55280 50. O0 552E~,1. 57.94 55282 I, 957 ,, 8:1. 552E-)3 95.75 552,-34 990., 02 55285 19.17 55286 46.7.1. 55287 25.00 55288 190..93 55289 I, 922. '1.2 55290 598..'35 55291 2,383.96 55292 40.09 5 E~29E; 500.00 55294 6,320.77 55295 31.40 55296 37.00 55297 1,680.00 55298 602.39 55299 2,6,1.,1..95 55300 47.00 BRC FINANCIAL. SYS'¥';:']M 10/06/95 08: 5 C h,:.: c:,l;.'. FiI :L s t o .1. 0/9/95 COUt'tC :l:l._ I... :l: S'T' CITY GL54OR-VO4.30 PAGE: 4 B A:N K V E:!'4 DO ;~ C:HE:C K NUMBER A,M C.)UNT BAN K (]I--I[:".C K ]:I,IG ACCOUI'.IT I)L!ST I N/R I CFIARD I!!:BI!!:RT PLUMBING F:'AGI N/CHARL. ES F'-I...I.:.:XZBLE I::'ZF'L::': TOOl_ CO. F:'I...OYD TOTAL. SE[CUR]:TY GAIqZEI~ DIST. INC. Glii:NE:RAL. E:L.E£,~TF:,']:C CC) Gt...A,S S GL.. ]::[)I)E:N F'A]iNT C-.'iOI...DEN AC-)IE CLUB GOF'H'Z:F~ ,c.-'~TATIE O':-.IE>'-CA'....I... !!'4 I.':i~Rlii:A TER ANO KA CNTY, HUP",AN l-I;-~.~FF.C:O CX:Y.:~ZF' FIE: :1: [31'-tT.S IEL. I!!:CTF~: ! C I NC. !' lie I i',t T Z/E: U.'.:.~ [ii: B ]: U ~.'-.' ~ l.-i :[ L.!.../t,~A Tlii: i--',C]!:: F:'l!i:l:~,' ' ,~i~ ]: FI(::.' !'-:I:]i:'F:ERS F'A ]:lq'!" :!: NSq' Y PR ]: N'TS :1: F:'C I::'t~ :I: NT ]: J B C:O?,~TROL. S J iii: N C-', l i!: i".! / D A N J ]: NI':,i:~A/F:'ATF{ I C ]: A I< MART l< Iii: !',J !',!Iii: l) Y 8;.' K :1: S ~3 FZI~.LJ M .'!: I<UE:"I"HEiF~ DIST, C::O. I...A]C~I:]R RE]_AT ]: OI4~3 ASE:.'O(~, I..AGE:F;:C..'-L.I ]: ST C:Ol:~i::'. L..E:AGI....'E C',.F:' MN C']:T]:ES INS I...Ot:~IENZ [-JUS SERVZCE INC. I~IAC (]UEE.-]I,t E:C-:]IUIF:'I'[ENT CC). MACI<E I...ALJNDIRY SERVICIE MAC'FA MA]:N 8TF(EET DES.T. GN MARK VII I)IST, M A,S Y:B CORF'. M I::: D 0 N A L. D / K E' V ]: N Mli~ADOWC, ROF'T/AI~:T MECA ,C.;F:'O RTSWE AF~: MIFNARDS CASI-~[~!AY I'I]:DWE:[;T ASF'["h'*'~LT CO,, M :1: DWI:':ST E~:LJS ]: I'-iI'Z.'."3,"~ F'IRODLJl.':YT M :[ I".IAR I::'Oi:~'..b M ]:NNli!:AF:'OL..]:S SAW CO, I'!]:t',i?,IE:~i;OTA DEF'ARTMEi',IT OF' 55302 35.00 55303 63.48 55304 20.41 55305 536,.97 J .... ~.),~ 256.4.:~ 55307 .1.0,656 ,, 55 55308 18.90 55309 .1.64.43 553.1.0 234.30 553t. :L 300.00 553.1. 2 96 ,, 25 553.1.3 895 ,, 34 553.1.4 20.36 55315 .1.4 :L ,, 22 553.1.(.., 35 ,, 0'.') 5531.7 49.99 553.1.8 295 ,, 75 553 .1. 9 948 ,, 65 55320 .1.93 ,, 56 5532.1. .1.43.57 .... · , ........ 13.I. · ~", 5 532.:!~'~ 49.99 55324 35.0'.') 55325 70 ,, 30 55326 2,969.63 55327 49.99 5532~i,) 69 .. 599.27 55529 187.50 55330 526.00 55531 26,768 ,, 50 55332 65.19 55333 145.00 55334 297.80 55335 .t 60,, 00 55336 200.00 55337 2,570 ,,00 55338 22 .~ 855.72 553.'59 82 .t. 78 55340 49.99 55341 49., 99 55542 80.40 55343 247 ,, 78 55344 336.9~.] 55345 5.1.0 ,, 79 55346 9.0:1. 55347 22 ,, 00 ...... ~,..~o 8..1. ~ I ,, O0 BF<C: F I h{A{'-fC IAi... SYSTE:.H :{.0/06/95 08:5 C I';e c:: k I--I i s 'to r'y 0/9/9 5 CC)UIqC I t... I... t &]l" CI'I"Y OF COL. UMB:[A I"IF".IGi--iTS GL. 540R-'V04.30 PAC';F: BA h~ l< ViE i',iD C) CFIE.'C K NUMBE:R AMOLJNT BAI',I K CI-.IEC K i {,IG ACCC~I.JNT M I NNE:SOTA F:'I F'E MN DI'ZI='T OF" I='{..JBI_IC SAFI=-'TY Mt'-{ {"{IS'f'ORICAL. SOCIETY MI-{ STATE 'T'RI'_-'.AS BUILDING MC)C)RE: ME:I) I[;AL. [;OFL'F:' MLJRZYN JR/DONAI_D J NAFiF;.'.O CON!::'E:F;~E]qCE: RF='.G I STF< hh'~-l"'L SOC]]!i:TY PROF Eh',(3IN {'?,'I' I OiqAL. F'I h, F-.. ~, id... t., :t .{. N Iii: "f' t/J CI ::L' {< S !ii: F;,' V ! C E:,c.i; C'. C){q F' A hi Y hlE:WF',Ahl S]:(3hiS {',!(:)F-'.I> :I: C TI:;,'UC I< lqOl:;,'TH I~IE:MC~!:;,':[ AL {'iE:D :[ CAL. C NOF;.'.TI"I ME:TF;,'O MA¥O;:;,'E; ASS!:]!::: ,,:blCl'.~t.l,.,.{ S'T'ATES F'(]t.',.'.E:{:;: O F' {::' ]: C'. !ii: rd A X (31-.i}... I iq E;AL.E:S O{...E;C{I'< ' Ei; F:'L.U?;B]: {::'AM OIL I{'.{C F:'A!::.: F..' Ei;L.IF'F'i...Y {::'r:'~ ?L' K E:R S E.~ (.':: F.! (::. C)L. {::'E:TT¥ CAci~.:H -- F;:E):i~:E:CCA L.C)A }::'HYE; :{: C: I A!',IE; I>E:E.~ i< RE:F:'E!:I:;,'E:NC {=':[f-fiE CC!hiE: {::' :l: F:',:-'i: W R :[ T ii!: P L.U F'i...tJN KE'TT ' S :. Ih!C REi:'!"A):L. DATA SYE?i"E:{";S OF' M R(3BII-4SON LANDSC'AF'ING Ih{C F;,'OSE:DAL. E: C;HE:V SAC KE:TT/CHAF<L I f=': ' E;AF'{:::'f'¥ KL_F::E:{',{ CORP Ei;C O'{""l"/VE:'R hi 0 N SHAF;:P HEATING & A.T.R CC)ND S KE:F;.: I PS K I/8 1 M S KOVI-~AI--I/TOM SPORT E;UF'F'L.Y GROUP STAR 'T'R I ¥'~tJN{'.-: S'T'RE:ICI--{E:R GUh{ ' S INC/DOiq SLJi='E:R I OR )'.:<O...O KS I 'i"AYi.. 05;~ TEL. E:F'HC)hLE: 'f'iZCi.-{h{iCAL. F<E:PF;~ODUCTI 'f'E:L. EPHC~NE: ANSWE':R]:{-4[~ [;ENT 'f'OTAL. TOOL. SLJPF'LY It,lC 'f'ObJ{',l & COLJNTRY OF'F'I'CE: CL 55349 I , 384 ,, 50 55.350 83.38 55351 32.00 55352 209.84 55353 665.00 55354 35.00 55355 60.00 55356 233.00 55357 151.65 55358 ,J5.00 55359 207..46 553!60 56.99 55361 133., 55 55362 :[ 50 .. 00 55.'.':';63 42.74 55:f64 8,331 .. 23 55365 55.08 55366 61.48 55367 403 ,, 6:i. 55368 512 ,, 29 55369 79.74 55370 800 .. 00 55371 20.3.. 26 55372 39.05 55373 58.45 553.'174 834.43 55375 246..98 55376 63 ,, 91 55:.':;77 26:1...1.4 55378 22 ,, 37 55379 141.22 553180 49.99 5538.1. 171.20 55J82 45. O0 55383 I , 137.4;'" 55384 1,850.00 55385 49.99 55386 49.99 5558:7 47.9 55388 8.45 55389 385.39 55390 68 ,, 72 5539.1. I., 238.13 55J92 65.91 55393 74.90 55394 535.81 55395 5,040.58 BAN K vEr, IDOR BANK CHIZCKiNG ACCOUN'T' Check History i 0/9/95 [][JUl,lC I L L.. I.<!;'1" CH[<C K NUMBE]:;.' TRUGREEI"-I CHF"~MLAWN TUF(I';QtJ I S'l" INC UI"IIF:'ORt";S UNL. II'qITED INC IJN .'[ VE"]'~S ].' TY OF" M .'[ NNESOTA V A N S ET I--I/I)~ii]NN ]] S V C) S S L.. ]] [3 I'.1T I N G W & W GENERATOR REBU]]I_I)F.E W W E.)RAINC-;EF:,' WA!::..'i',: ]] h:{}; I...]]'¥'ES CIF' MINN. W A'l"liEI--( PRO W]]L..,c::Oi,I I)EVEI...OPMEI'-FF SERVI ~,.JOODL.A KE ,"?,AN ]['I'AFCY SERV.'[ C Z E ;:' M A !',I L.! ;::'A :]~'¥' L.I F:,' I N S C F..I ?; PA 55396 55397 55398 55399 55400 55401 55402 o ,.,40,_, 55404 55406 55407 55408 C:['I"Y OF: COL. UM]E~:[A I.-I[E:1:(3i--1'I",~3 C'.iL..54OF(--V04.2;0 PAGE 6 AMOLJhFI" 133.32 368., 35 963.15 50 ,, 00 49.99 203.20 76.63 51.95 2.40 ,, 70 44 .. 04 915 ,, 85 E~8,0.':; 5.64 41.31 I :, 183 ,, 573 ,, 76 *** CITY OF COLUMBIA HEIGHTS 590,10th Avenue N. E. Columbia Heights, MN 55421-3878 ,I612) 782-2800 Ma}or Joseph 5turdc', ant Councilmemhers Donald G. Bruce G. Nax~ T'ocki GaT'X 1.. Robert XV. Ructtima~EREAS: Cit) Manager Patrick Henlgc~ ~EREAS: POLISH AMERICAN HERITAGE MONTH pROCLAMATION October is Po~Lish American Heritage Month, which is a national celebration of Polish heritage; and This observance also recognizes the Polish culture and pride in cooperation with the Polish American Congress and Polonia across America; and WHEREAS: The Polish American Heritage Month Committee is celebrating the fourteenth anniversary of its founding since being recognized in the City of Philadelphia, Pennsylvania; and WHEREAS: The purpose of the Committee is to bring attention to the contributions of Poles and Polish Americans to the United States and world history; and WHEREAS: In 1995 the 204th Anniversary of Poland's Constitution is being observed; and WHEREAS: The City of Columbia Heights has many residents who take pride in their Polish heritage and ancestry. NOW, THEREFORE, BE IT RESOLVED, that I, Joseph Sturdevant, Mayor of the City of Columbia Heights, do hereby proclaim October as Polish American Heritage Month in Columbia Heights. Mayor Joseph Sturdevant October 1995 "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETYER Meeting of: October 9, 1995 AGENDA SECTION: PUBL 1C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 6 Fire ITEM: Close Hearing, License Revocation BY: Lowell DeMars t~...~_,',~ BY: Rental Properties / NO: (~, ~-~--, DATE: Oct 3, 1995 DATE: Previously, the City Council established a heating date for revocation or suspension of the rental license for the following property owners. The property owners have now complied with the Housing Maintenance Code. The public heating scheduled for these three properties may be closed. 1) Richard L. Berg ........................... 3925 NE 3rd Street 2) Richard L. Berg ........................... 4126 Madison Street NE 3) Reshetar Systems/Anderson Apartments .......... 711 NE 37th Avenue RECOMMENDED MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the Rental License held by the above-named Property Owners Regarding their Rental Property in that the Property Owners have Corr~plied with Provisions of the Housing Maintenance Code. 95-207 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: 7 Other Resolutions/Ordin. Planning and Zoning APPROVAL ITEM: Zoning Ordinance Amendment BY: Tina Goodroad, B NO: Section 9.116(3) I~/', ~, ['~ DATE: October 4, 1995 The Planning and Zoning Commission reviewed the proposed Parking Ordinance Amendments to Section 9.116(3) of the Zoning Ordinance that pertains to Design and Maintenance of off-street parking and loading areas. The proposed changes are underlined and affect mostly letter "e", curbing and landscaping. The requirements will be for all open off-street parking to provide a bumper curb of five to seven inches high around the perimeter of a parking area, and a curb no less than five feet from a building that has parking around it. When said area is for six (6) spaces or more, a curb of five to seven inches high is required along the front yard setback line, and grass or plantings shall occupy the space between the right of way line and curb. This issue was brought up by Kathy Young, Assistant City Engineer, and the Traffic Commission when they reviewed Steve Jonak and Robert Barnick's site plans for curb cuts and additions. Staff determined that the Ordinance should be made more clear that curbing around parking areas or around a building that has parking around it is required. You could use Proex as an example as to why this curbing is necessary as they have had a car roll into the front of their building at 4400 Central Avenue. The Planning and Zoning Commission unanimously recommend approval of the proposed amendments to Section 9.116(3) of the Parking Section of the Zoning Ordinance to the City Council for a First Reading. RECOMMENDED MOTION: Move to waive the reading of the Ordinance amendments there being ample copies available to the public. Move to schedule a Second Reading of the amendments to Section 9.116(3) of the Zoning Ordinance for Monday, October 23, 1995. COUNCIL ACTION: ccag1095.no6 Ordinance No. 1311 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 9.116 (4) of Ordinance No. 853, City Code of 1977, which currently reads as follows to wit: 9.116(3) Design and Maintenance of Off-Street Parking and Loading Areas (a) Drainage and Surfacing: Driveways shall not exceed a grade of 6% and all parking lots except those for less than four (4) vehicles shall be graded according to a drainage plan which has been approved by the City Engineer. Catch basins, sumps and underground storm sewers may be required and all such lots and driveways shall be surfaced with a material to control dust and drainage. Lots to accommodate less than 4 vehicles may be surfaced with crushed rock. (b) Lighting: All lighting used to illuminate an off-street parking area shall be shaded or diffused so as to reflect the light away from the adjoining property and away from abutting traffic flow. Ord. 948, eff. 8/13/81 Signs: No sign shall be located in any parking area except as necessary for the orderly operation of traffic movement or parking regulation. Such signs shall not be considered a part of the permitted advertising space and shall be subject to regulation pursuant to Section 9.117A. (d) Residential Fencing: When a required off-street parking space for six cars or more is located adjacent to a Residential District, a fence of adequate design, not over six (6) feet in height nor less than three and one half (3 'A) feet in height shall be erected along the Residential District lot line: (e) (f) Curbing and Landscaping: Ail open off-street parking area designed to have head-in parking along the property line shall provide a bumper curb not less than three (3) feet from the property line or a guard of normal bumper height not less than one (1) foot from the side property line. When said area is for six (6) spaces or more, a curb or fence not over six (6) feet in height shall be erected along the front yard setback line, and grass or planting shall occupy the space between the sidewalk and curb or fence. Large Lot Landscaping: Parking area for 21 spaces or more shall have 200 square feet of landscaped area for each 20 spaces. (g) Striping: Ail lots for 5 or more vehicles shall have the organization of spaces painted on the surface according to the plan approved by the City. (h) Circulation: Lots shall be so designed that internal circulation shall be 9.116(3) (i) available without utilizing the public street. Maintenance of Off-Street Parking Space: It shall be the joint responsibility of the operator and owner of the principal use, uses and/or building to maintain, in a neat and adequate manner, the parking space, accessways, landscaping and required fences. shall hereafter be amended to read as follows, to wit, Design and Maintenance of Off-Street Parking and Loading Areas (a) Drainage and Surfacing: Driveways shall not exceed a grade of 6% and all parking lots except those for less than four (4) vehicles shall be graded according to a drainage plan which has been approved by the City Engineer. Catch basins, sumps and underground storm sewers may be required and all such lots and driveways shall be hard surfaced. (b) Lighting: All lighting used to illuminate an off-street parking area shall be shaded or diffused so as to reflect the light away from the adjoining property and away from abutting traffic flow. Signs: No sign shall be located in any parking area except as necessary for the orderly operation of traffic movement or parking regulation. Such signs shall not be considered a part of the permitted advertising space and shall be subject to regulation pursuant to Section 9.117A. (d) Residential Fencing: When a required off-street parking space for six cars or more is located adjacent to a Residential District, a fence of adequate design, not over six (6) feet in height nor less than three and one half (3 %) feet in height shall be erected along the Residential District lot line to prevent headlight glare. (e) Curbing and Landscaping: All open off-street parking area shall provide a bumper curb, of 5-7 inches high, around the perimeter of a parking area and a curb no less than 5' from a building that has parking around it. When said area is for six (6). spaces or more, a curb of 5-7 inches high is required along the front yard setback line, .and grass or planting shall occupy the space between the right of way line and curb. (0 Large Lot Landscaping: Parking area for 21 spaces or more shall have 200 square feet of landscaped area for each 20 spaces. Striping: All lots for 5 or more vehicles shall have the organization of spaces painted on the surface according to the plan approved by the City, (h) Circulation: Lots shall be so designed that internal circulation shall be available without utilizing the public street. (i) Maintenance of Off'-Street Parking Space: It shall be the joint responsibility of the operator and owner of the principal use, uses and/or building to maintain, in a neat and adequate manner, the parking space, accessways, landscaping and required fences. CITY COUNCIL LETTER Meeting off 10/9/95 ITEMS FOR CONSIDERATION AGENDA SECTION: Bi d Cons i deration ORIGINATING DEPARTMENT: CITY MANAGER NO. V PUBLIC WORKS ITEM: AWARD OF 40th AVENUE N.E. BY: M. Winson d~-~ By~-'~ NO. REPLACEMENT LIGHTS DATE: 7, [~, / ) 10/2/95 DATE: On March 13, 1995, Council authorized staff to seek bids to replace four street lights on 40th Ave. N.E. Plans and specifications were sent to six contractors. Two bids were received for the opening on September 28, 1995. Funds are budgeted in State Aid Maintenance. The low bid is above the budget amount of $10,000; however, funds are available for the work. Staff recommends awarding the street light replacement work to the low bidder, Heights Electric Inc. of Columbia Heights, Minnesota. RECOMMENDED MOTION: Move to award 40th Avenue N.E. Replacement Lights, Municipal Project #9522, to Heights Electric of Columbia Heights, Minnesota, based upon their low, qualified, responsible bid in the amount of $12,100.00 with funds to be appropriated from Fund 212-43190-5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 95-614 COUNCIL ACTION: Z 0 'ID 0 c 0 'ID 0 c 0~o O0 ~-~0 CITY COUNCIL LETTER Meeting of: 10/9/95 AGENDA SECTION: ITEMS FOR CONSIDERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. ~7 B|d Consideration PUBLIC WORKS ITEM: AUTHORIZATION TO PURCHASE BY: M. Winson BY: · NO. HOCKEY GOALS DATE: 10/2/95 DAT The 1995 Park Capital Improvements Budget included $7,250 to acquire regulation hockey goals for the City's five hockey rinks. These goals have the proper equipment and padding to meet National Safety Standards. Three quotes were received for the five sets of goals: Becker Arena Products Rink Systems Super Base, Inc. $5,564.65 $6,320.40 $8,662.50 Staff recommends the purchase from Becker Arena Products of Prior Lake. RECOMMENDED MOTION: Move to award the purchase of five sets of Hockey Goals to Becker Arena Products of Prior Lake, Minnesota, for $5,564.65, including freight and tax, based on their quotation dated September 28, 1995, the cost of said goals to be paid for from Fund 412-45200-5180; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 95-618 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/9/95 AGENDA SECTION: I TEtqS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. Bid Consideration PUBLIC WORKS ITEM: AUTHORIZATION TO ACQUIRE BY: M. Winson BY:( NO. RIGHT-OF-WAY FOR 44TH AVENUE --~\ DATE: 10/2/95 DATI~.. ~ SIDEWALK PROJECT ~, At the October 10, 1994 Council Meeting, staff was authorized to acquire the additional right-of-way necessary to install sidewalk along the north side of 44th Avenue, from Tyler Place to Reservoir Blvd. The services of Watson Appraisals and Consultant Service were utilized to provide appraisals of the three properties involved. The City Attorney's office handled negotiations with the property owners for the purchase. The negotiated purchase costs are: 955 44th Ave. N.E. $ 120.00 967 44th Ave. N.E. $ 860.00 981 44th Ave. N.E. $1,400.00 These amounts are within the range of the appraisals. Staff is still attempting to acquire temporary construction easements from other property owners within the project limits. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to execute easement deeds for this project on behalf of the City. MAW:jb 95-617 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/9/95 AGENDA SECTION: I TEHS FOR CONS I DERATI ON ORIGINATiNG DEPARTMENT: CITY MANAGER NO. Vt Bid Consideration PUBLIC WORKS ITEM: REJECTION OF BIDS FOR BY: M. Winson ~/~ ~') BY:~ NO. IMPROVEMENTS AT OSTRANDER PARK BUILDING 7' ~'¢) DATE: 10,2/95 DATE: On June 12th, the City Council authorized staff to seek bids for rehabilitation of the Ostrander Park Building. Originally, $10,000 had been budgeted to rehabilitate the McKenna Park Building, but as costs would have greatly exceeded the budgeted amount, the Park and Recreation Commission recommended that funds be utilized for the Ostrander Building. The work at Ostrander is to include replacement of the exterior doors and the interior and exterior lighting. Two bids were received for the September 1, 1995, bid opening. They are: PMI Construction Co. Lund Martin Construction,Inc. $14,220.00 $17,250.00 Staff brought this item for award at the September 1 lth City Council Meeting. At that time, the Council tabled the award and directed staff to do further research and to discuss the projects with the Park and Recreation Commission, as the low bid exceeds the budgeted amount. Based on past experience, staff feels that approximately $8,500 of the $14,200 lump sum bid from PMI Construction is for the door replacements and the remaining amounts to remove the existing fluorescent lighting along the wall, installing new vandal-proof lighting on the ceiling and replacing the existing external lighting with vandal-proof fixtures. The project was discussed at the September 27th Park and Recreation Commission Meeting and the Commission recommends that the bids be rejected as the low bid exceeds the budgeted amount, the doors appear to still be serviceable and that City crews could install guards over the existing fluorescent lights. Staff recommends that the bids be rejected. Staff would like to pursue quotations to replace the interior lighting as this is the last warminghouse with fluorescent lighting. If a reasonable quote can be obtained, staff would bring this issue back to the Council. In the mean time, staff will research how the existing lights can be guarded. RECOMMENDED MOTION: Move to reject all bids for Project #9523, Ostrander Park Building Modifications, as all bids exceed the budgeted amount for this project. MAW:jb 95-616 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/9/95 AGENDA SECTION: ITEMS FOR CONSI DERATION ORIGINATING DEPARTMENT: CITY MANAGER NO. Bi d Cons i dera t i on PUBLIC WORKS -7, ITEM: REJECTION OF QUOTES.~ BY: M. Winson NO. TO REPLACE WINDOWS AT THE[~//~O..~/ DATE: 10/2/95 DATE:TM MUNICIPAL SERVICE CENTER On September 11, 1995, Council authorized staff to seek proposals to replace windows on the main level of the Municipal Service Center. Plans and specifications were sent to six contractors. One informal quote was received by the deadline on September 28, 1995. The bid is substantially above the budget amount of $6,000.00. RECOMMENDED MOTION: Move to reject all quotes for Window Replacement at Municipal Service Center, Project #9528, and to authorize staff to seek new proposals for the same. MAW:jb 95-615 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/9/95 AGENDA SECTION: ITEMS FOR CONS I DERATION ORIGINATING DEPARTMENT: CITY MANAGER NO. ~'7 Bid Consideration PUBLIC WORKS ITEM: AUTHORIZATION TO CONTINUE BY: M. Winson~/fl~J iB)~~. NO. SOFTWARE MAINTENANCE SUPPORT "x DATE: 10/2/95 FOR ARC/INFO SOFTWARE ~ ~'~, 6 In order to stay current on upgrades to the Unix-based ARC/INFO Software for G.I.S., the City needs to maintain the annual software maintenance agreement. This software maintenance agreement provides the City with free updates to the software and free phone consultation with the software provider. With the addition of the Data Processing Coordinator, it is expected that tangible progress will be made in implementing G.I.S. availability to City departments. In the Data Processing Budget, $4,000 has been included to cover this expense. RECOMMENDED MOTION: Move to approve the annual software support for lhe Unix-based ARC/INFO Software in the amount of $4,260, including tax, to be paid for from Fund 720-49980; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 95-619 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Meeting of: October 9, 1995 AGENDA SECTION: Items for Consideration ORIGINATING DEPT.: CITY MANAGER NO: 7 Community,Development APPROVAL ITEM: Bid Considerations BY: 'D~neider B~.- ~ (Acceptance of Proposal on DATE: Oct. 6, 1995 Renovation of 4519-21 Taylor) '".~~7~-.' NO: 7B(7) The City owns the duplex at 4519-21 Taylor Street N.E. and is renting it out to two families. It has been renovated on the inside (cost of $12,332) but needs to have renovations completed on the outside of the building and site. Proposals have been requested twice with only one proposal received the first time for $22,525 from William Mattson Construction. Due to the cost being excessive and only one proposal having been received, staff rejected the proposal and new proposals were secured. Proposals were received from William Mattson Construction ($16,840) and Ron Miller Construction ($17,803). Attached is a summary of the proposals, a copy of the William Mattson proposal and letter on the CDBG funds available for the renovation work. RECOMMENDED MOTION: Move to approve award of the contract for the renovations to 4519-21 Taylor Street N.E. to William Mattson Construction for $16,840 with the cost to be charged to Account 202.46350.4600 (CDBG Rehab) and with the Mayor and City Manager authorized to sign the contract for the subject work. COUNCIL ACTION: \bt\council.for ~E~ 0 ? 0 0 0 II II 0 c~o~ c~ ~z~ o o .:I~H o {"-Om G 0 ~0 Z (Contractor ~ s Name aCT 2 'c.c-: To furnish and deliver aLt materials and to perform aLL work, in accordance with the Work Contract, the Plans (if al:~Licable), Instruction to Bidder, Notice to Contractors, and Project SDecifications (Including General Conclitio~s) for the rehaloititation of residential properties [~redarecl I~y the Housing and I~edevelol:ment Authority of Colder)ia Heights, #innesota, all on file in the Office of the Mousing and RedeveLo~:~ent Authority except es specifically stated otherwise herein for the i~q~rovement of residential property of the Owner/Project location at / on which proposals will be receivecl until ~-:~ ~ on the ~/ RETURN BIDS TO: TO THE NCIJSING ~ REDEYELOIN~NT AUTNOI~ITT OF COLLI~IA HEIGHTS, NIl AS AGt~NT FOR TIlE OI~tER: Sirs: In accordance with the request for prol:~sal for the rehabilitation of the aforementioned residential proDerty and in conformity with the CONTRACT DOCUMEMTS which shall include (consist of) Instruction to Bi Oders, Sworn Construction Statement, Notice to Contractor Project Sbecifications (include General Conditions), Work Contract, Scope of I~rovements and Work ProDosaL, all amenct~nts attached to the Work Contract, and PLans (where specified), pertaining thereto, all on file in the Office of the Mousing anti Recieveto~ent Authority. I/We have reviewed the Sworn Construction Statement and shall su~Oly such before any peyt~ent will be macle by the MRA and/or the Owner. I/We understar~t that the owner ancl/or HRA reserves the right to eliminate individual ~id sections as deemed necessary to limit the scope of work to within available functs. I/We hereby certify that I/We am/are the only person(s) interested in this proDosaL as principal(s); that this proposal is made and submitteq without fraud or collusion with any other person, firm or cor!:~ration whatsoever. I/We certify that an examination has been made of the site of the work and the contract form, together with the Instruction to Bi~cter, Sworn Construction Statement° #otice to Contractor, Project Sbecifications (include General Conclitions), Work Contract, Scope of Improvements and Work Proposal, all a~nc~nents attachecl to the Work Contract, and PLans (w~ere specified). I/We ur~ersta,~i the: the quantities of work shown herein .~ay be :l::~roxi~ate only snd ere subject to ir~:rease or decrease; that all Quantities, whether increased or decreased within the Limits specified in the Project Specifications are to be performed at the unit prices shown on the attached schedule; and that comparison of bids will be based on the correct s~mnation of item totals obtained fram the unit prices ~id. I/ge propose to furnish all necessary machinery, ecluipment, tools, Labor and other means of construction and to furnish all materials specified in the manner and at the time prescribed, all in accordance with the terms of the Instruction to Bidders, Sworn Construction State~nt, Notice to Contractor, Project Specifications (include General Conditions), Work Contract, Scope of Improvements and Work Proposal, all a~r~:i~ents attac~ed to the ~ork Contract, and Plans (where specified) forming a part thereof. I/~e further propose to ~o all extra work, which may be required to complete the conte~r~)lated rehabilitation, at unit prices or lci~p sci'ns to be agree<t upon in writing prior to the start of worZ. I/We further agree to all the provisions of Minnesota Statutes anti regulations, and Federal Statutes anti regulations, regaraing t~e rehabilitation of resiQential property utilizing State or Fe~eraL furies. Taylor S~. N.E. Page 1 of 10 I/ge have e-?~."d carefully the site of the Work, the Prol~xDsal Forms, Project Specifications and Plans. Submission of a Proposal constitutes a representation by the Bidder that he has made such examination, has familiarized himself with the cor~itions to be encountered, the character, quality and quantity of work to be performed and material to be furnished and has correlated his observations with the requirements of these Contract Documents. The Contractor shall list below the names of all suppliers and/or subcontractors who will provide materials, services or labor at the property to be improved under this contract. The Contractor will notify the C~ner and the Agency of any changes in suppLiers/suboontractors before the start of the work. 3. 4. 10. 5. 11. 6. 12. (Use separate sheet if necessary) I/We have reviewed the Work Contract, hereinafter referred to as "Contract" and am willing to enter into such contract i.~.f selected to perform the worZ and further propose to execute said contract within 10 days after receiving notice of award. At this tim~ I/we will supply proof of insurance requiren~nts as set forth in the Contract. WORK WRITE-UP RE)IINDER: CO#TP. RCTOR I~JST REVIEW AL~L OF THE CONTE. ACT ~NTS BEFORE BIDDING O# THIS PROJECT. SEE NO. 3 OF THE INSTRUCTION TO BIDDER FOR A C~L°LETE EXPLANATION OF BIOOING REQLIIRE]~NTS. BOTE: The items Listed below ~ the description ~hich folLous is inter, led as a general a~Line only. The contractor is respc,-~ible for all caeq~one~ts nocessarytoprovide for a coeq~lete installation of the item. If there are anyquestier~, please contact Joe ¥oels (evenings only) at 780-1955 or Scott gc£inr~-y or Don Schneider at the HRA office (7112.-2854) for clarification. Unless noted otherwise, all Work Write-Up ite~ pertain to the entire building or site (i.e. both units). _~oo. oo Item No. 1: ALL PERMITS, LICENSES, ETC. THAT ARE REQUIRED BY THE CONTRACT DOCUMENTS. Item No. 2, CONTINGENCY DOLLARS: Contractor shall include $ 400.00 in this option as contingency dollars for if a HRA designated "material cost allowance" proves te be insufficient or a concealed problem is discovered at the time of actual work performance. Such replacement/repair requiring the use of contingency dollars not occur without HRA inspection and approval. Unused contingency dollars shall be credited to the NRA before final payment on the project may occur. GENERAL - EXTERIOR S ~<~)~ Item No. 3, LOOSE WIRE ON REAR OF BUILDING: Securely reattach the Loose wire hanging down from the soffit at the rear of the building and part way arour~ the south side of the I~ilding. Item No. [, FRONT (~EST SIDE) SHUTTERS: Install prefabricate~ plastic shutters at all front (west side) windows. Color and style to be al:~)roved prior to installation. The following m~terial cost a[[o~e (for all shutters) shall apeD[y: $1~.00 to $200.00 Item No. 5, MAILBOXES & ADDRESSES: Replace existing mailboxes with new mailboxes of similar style and size or apDroved equal. Remove existing exterior building addresses and install new 6" high brass nc~n~ers with brass screws. The following material cost allowance (for mailboxes and rubbers) shall alc~oly: $843.00 to $100.00 4519/21 Taylor St. N.E. Page 2 of 10 SCOPE OF IMPROVEMENT AND gORK PROPOSAL /fo Item No. 6, NEW STORMDOORS @ TWO (2) MAIN FRONT ENTRANCE DOORS: Install a new glass storm door at each main entrance Ooor (two (2) total). New storm doors shall be "all glass" except for an 8" to 12" kick-plate at the botto(n of the door. Exposed alt~inc~ framework of new storm doors shall be of a ,,bright, bold, contrasting" color to the shutters and newly painted trim. The fo[[ouirtg mteria[ cost a[[o~mrtce (for c~mp[ete I:~kage) ~a[l al=ply: $150.00 to $175.00 for each m~semmbly (i.e. $:T~)O.O0 to 350.00 for both al~semloties). Item No. 7, FRONT (WEST SIDE) EXTERIOR 1~30D TRIM: Paint all exposed window and door ~ ~ trim with glossy, enamel, oil based paint. Color of new paint shall match new shutters or as ap~rove~ Dy the owner. Item No. 8, EXTERIOR LIGHT FIXTURES: Remove and replace all exterior light fixtures, at both the front and rear doors, with new styles as al~oroved by the Owner. The foll~i~ mterJa[ cost m[[om~ances shall ~[y: $ to 100.00 Item No. 9, SHED g PARKING PAD: Remove and replace the subfloor of the shed with new 3/4" trea?ed plywood. Remove existing shed entry door and alter (enlarge) opening to receive two (2) new separate doors with hasps. InfiLl mullion between doors with siding removed when enlarging the existing opening. Install a ,,divider" wall in the shed interior that approximately separates the shed into two C2) equal compartments. List below severally rotted/deteriorating situations that NRA may have missed on their inspection and the cost for correction (e.g. rotted siding, studs, rafters, etc.). Contractor shall List a separate description of each situation, the proposed correction method/materials, and the cost for such correction (at each separate item). The ~um total shall be noted at the Line given in the Left hand coL~ for the "Items cost" (at the space given to the left of the Item description). Item No. 10, REGRADE NORTH SIDE OF BUILDING: There is a problem with water seepage into the basement. Contractor shall berform the following work: A) B) C) D) Reminder, review sections 2A - 2D of the Project Specifications. Regrade the north side of the building to create a swale (miniraJrn 1/4" to 1'-0" slope) that drains a Low "ponding" area off the north-east corner of the b~Jilding and also drains water away from the north side of the building and routes it to the front property line. Contractor shall avoid damaging existing tree roots as much as possible. Tree roots may not be covered by more than 2" to 4" of black soil. Contractor shall install new soclding (reminder, review sbecifications for "black" dirt and sod types) at areas where yard was disturbed (maintain proper drainage). 4519/21 Taylor St. N.E. Page 3 of 10 B) C) D) 11, LANDSCAPING: Perform the following Lan¢tscaping work in the front (wast) yard: Construct a new wi~ow-wet[ using 6" x 6'" gresen treat~ tiers ~ the south side of the si~alk t~et ~tches t~e existi~ wi~ow-wett on the nort~ side in style, width, ~gth, ~ height. S~ tiers s~a[[ ~ ~ini~ .~ ~f (~s ~r c~ic foot of oxi~ chmicats) relation. It sfla([ ~ the con~ractors res~libiLity to verify t~a~ any ~sign =th~ that is ~ shall withsta~ alt s~i~s~ L~ing. PLant one (11 Thuja ~cidentatis .gra~on" (c~n n~ = ~r~on Ar~rvitae), mini~16" height wit~ 5 st~ mini~ at I~cifi~ ~eig~, at eac~ si~e of ~th widow-wells (4 ' total). Install 6" ~ty ~ger along ~tire west si~e of ~ilding a~ a ~ini~ 4~-0' ~t fr~ t~e ~iL~ing. Install mini~ ~" of either wo~ c~ips or s~r~ ~ark ~Lcn over ~a~ sca~ faDric (verify preference with owner). Plant one (1) Acer x fre~nii ,Jeffersr~' (c~n na~: Aut~ glaze Nap[e), mini~ 10~-0'' ~eight a~ 3" cal. wit~ a single, straight [ea~er wit~ ~ "V' crotches. Surro~ gse of new tree with a mini~ 6" of wo~ chip or s~r~ ~ark ~[cn (verify preference with omer) for a ~ini~ radius of 2'-0" ftC the tr~k (~'-0" overall ~ia~ter). Contractor s~al~ instal[ new so~ing (r~in~er, review s~cifications for 'black" ~irt a~ s~ types) at areas where yar~ was ~isturb~ (~intain pro~r ~rainage). THE FOLLC~ING "GENERAL #OTES" AND ILLUSTIL~TIONS SHALL ALSO APPLY,:. General Notes L~ND$CAPE CONTRACTOR SHALL VISIT SITE PRIOR TO SUBMIT'TING BID TO BEt~'~'~'~'~'~'~'~'~"OME COMPLETELY Fa*MIL.tAR WITH ~dTE CONCITIONS, · .&~ ~OUGH ~ND FINISH GRADING TO DONE B? OTHE~S. · NO P~N~NG,WILL BE INSTATED ALL G~A~tNG ~N~ CONSTRUCTION BE~ COMP~ED IN IMMEDIATE &R~. · IT IS THE ~ES~GNSlBILITY OF ~E OWNER & CONTRACTOR TO IDENTIFY A~ UNOERGROUND C~BLES, CONOUIT~, WIRES, ~C. ON ~E PROPERS. ' IF ~ERE IS A DISCREPANCY ~E NUMB~ OF P~NTS ~NOWN ON ~E P~N AN0 ~E NUMBER OF ~ IN P~NT UST. ~E NUMBER OF SHOWN ON P~N ~ TAKE PRECED~C~ · ALL CONTAINER MATERIAL TO GROWN IN CONTAINER A ~INIMUM OF · ALL MATERIAL SHALL COMPLY WI~ ~E ~TEST EDITION OF ~E AMERI~N AMERICAN ~SN. OF NURSERYMEN. · REPAIR ALL DAMAGE TO PROPER~ FROM P~NTING OPERATIONS AT NO TO ~E OWNER. · GUARANTEE NEW PLANT MATERIAL ~ROU~ ONE CA.HOAR Y~R FROM OF PROVISIONAL AC:EPTANCE. ' ALL PROPOSED PLANTS SHALL BE LOCATED CAREFULLY AS SHOWN ON ~E PLANS AND SHALL BE APaROVED BY ~N~SCAP~ ARCHITECT BEFORE ~EY ARE INSTALLED. CONTRACTOR CAN SUBSTITUTE MACHINE MOvE~ MATERIAL USING , APPROPRIATE SIZE TREE SPADE FOR · 3' DEEP WOOD MULCH WILL BE INSTALLED uNDER ALL TREES AND SHRUBS THAT ARE IS~.L,ATED FROM GROUND COVER AREAS AND GENERAL SHRUB MASSES. · ALL PLANTING SHALL RECEIVE FERTIL,./ZER AS FOLLOWS: · SUMMER · FALL PLANTING-BEFORE WINTER FREEZE.UP APPLY 0-20-20 AT ~E RATE OF 1-12 ~ CAN FU~ '2-=' CA~ TREE & 1~ OZ. C~ FULL PER SHRUB. · FOLLOW UP WITH SAME AMOUNT OF 1~10.10 THE FOLLOWING S~RING. CO.OURS AND HAVE STAGGERED ON SLOPES STEEPER THAN ~:I DRAINAGE SWALES THE SOO SHA~ ~TAKED INTO ~E GROUND. · CRABAPPLE TREES SHALL NAVE NO BRANCHES BELOW 3r ABOVE ROOT BALL. AND SHAL.L HAVE NO ~ CROTCHES. · C~UPER OF ALL TREE TRUNKS UP TO AND INC~ 4' SHALL BE MEASURED r ABOVE GROUND LEVE~ AND 12' ABOVE GROUND LEVEL FOR LARGER SZZES. · LANDSCAPE FABRIC (FILTER MAT) TO HAVE A COMBINED WEIGHT OF 4.5,-5.5 OZ,. PER S.Y. FABRIC SHOULD BE UV. STABILIZED AND HAVE A FIVE YEAR MINIMUM WEATHERABILITY FACTOR IN FULL SUNLIGHT. LANDSCAPE FABRIC TO BE PHILLIPS DUONR OR EQUIVALENT. SAMPLE REQUIRED FOR APPROVAL_ LANDSCAPE CONTRACTOR IS REQUIRED TO PROVIDE OWNER WITH MAINTENANCE INFORMATION DURING GUARANTEE PERIOD RE~ATING TO WATERING, FEEDING, PRUNING. PEST CONTROL & RELATED ITEMS. THIS WILL BE mR EP~,RED AND DE~VERE: TC OWNEP AFTER PROVISIONAL INSPECTION APoRCVAL HAS BEEN GIVEN WRAPPING MATERIAL SHALL BE FIRST QUALITY. HEAVY. WATERPROOF CREPE PAPER MANUFACTURED FOR THIS PURPOSE. WRAP ALL TREES PLANTED EXCEPT HACY, BERRY. TREES SHALL BE WRAPPED PRIOR TO 12/I AND REMOVED AFTER 511. · POLY EDGER, UNLESS SPECIFIED OTHER-WISE, SHALL BE BLACK VINYL EDGER, EITHER OLY-OLA SALES, INC. BLACK KNIGHT STYLE EDGER OR OLD DUTCH cOBRA STYLE EDGER. · LANDSCAPE CONTRACTOR SHALL INSURE THAT NEW TREES MOVED ONTO THE ARE DUG FROM .~TES WITH SIMILAR SOILS TO THE SOILS OF TH~S PROJECT (HEAVY TO NEAVY. LIGHT TO UGNT, NEAVY TC · DECIDUOUS SHRUBS SHALL NAVE MINIMUM OF FIVE (S} CANES AT SPECIFIED HEIGHT UNLESS OTHERWISE NOTED iN PLANT 4519/2! Ta'¢~cr St. N.E. Page - of 1,$ SCOPE OF IMPROVEMENT AND WORK PROPOSAL 4519/21 Taylor St. N.E. Page 5 of 10 4519/21 Taylor St. N.E. Page 6 of 10 SCOPE OF IMPROVEMENT AND WORK PROPOSAL sid of the building from 4'-0" east of the south-east corner of the building to 4'-0" west of the south-west corner of the building. Wood retaining wall shall be constructed as follows: A) Construct new retaining wall using 6" x 6'l green treated timbers. Such timbers shall be minimc~ .60 pcf (pounds per cubic foot of oxide chemicals) retention. %t ·hall be the contractors responsibility to verify that any design method that is used shall withstand all superimposed Loading. B) Retaining wall height ·hall be such that existing window-sills project · minimc~ 6" above grade and a minimum 6" of slope occurs between finish grade at the building and the uppermost surface of the retaining wall. C) ALL backfill (below topsoil) behind the retaining welt shall be nominal 3/4" aggregate or as reco~ended by an Engineer. Att ~ggre~ate backfill ~att be protected from silt infiltration with approved silt screening. D) Contractor shell install new sodding (re~inder, re,/iew specifications for ,,black" dirt end sod types) at areas where yard was disturbed (maintain proper drainage). ~ and height Contractor shall tis_t proposed (subject to #RA mirror·t) lineal feet of retaining uatt ~9_ / of retaining ual[ 0--- ~, ~( to be instal[ed. The Listing of this -Lineal feet' is no._it mn .allowance', but is for cemparison of bid purposes only. NRA reserves the right to require mrs tha~ the tis[ad am~z~ts be instal[ed if upo~ inspection, it is deemed that the contractor did not tis[ amoc~qts correctly. Item No. 13, RETAINING retaining wall at the follows: A) B) C) D) WALL AT SOUTH-~EST CORNER OF PARKING PAD: In·tall an "L" shaped (angled) wood timber south-west corner of the parking pad. Wood retaining wall shall be constructed as Construct new retaining wall using 6" x 6" green treated timbers. Such timbers shall be minim~a .60 pcf (pounds per cubic foot of oxide chemicals) retention. It shall be the contractors responsibility to verify that any design method that is used shall withstand all superimposed Loading. Retaining wall height and Length shall be such that further erosion of the parking pad embankment will not occur, but with a minim~rn height of 4'-0" and a minimum overall length of 16'-0". All backfill (below topsoil) behind the retaining wall shall be nominal 3/4" aggregate or as recoe~nended by an Engineer. ALL aggregate backfill shall be protected from lilt infiltration with approved silt acrme~ir~. Contractor shall install new sodding (reminder, review specifications for "black" dirt and sod types) at areas where yard was disturbed (maintain proper drainage). Contr [or shall tis[ pr~<,sed (subject to HRA approvaL~flinea[ feet of NORTH "LEG" of retaining ual[ ~ ~ height of NORTH 'LEG" of retaining uall '~f , ~ Lineyl teat ~t.EAST-:LE~ ? retrial--r? ,~1~ ~-/ m~l heiuht of EAST mLEGm of retainif~g uaLl ~ to De lnmtltte~:l. /ne tlST.lfTl~ ~T. [n~s .... C~ ..... - ...... ont lIRA reserves the r~gt~t to "Lineal feet" is not on "alLmmnce~, I~t ts for cmqoar~son of bid I:~p,a~es y. require more than th'--e Listed amounts be installed if upon inspection, it is dee~ed that the contractor did not tis[ ~ts correctly. Item No. 14, RETAINING WALL AT NORTH-WEST CORNER OF PARKING PAD: In·tall a wood timber retaining wall at the north-west corner of the parking pad (parallel to the neighbor's existing masonry retaining wall). Wood retaining wall shall be constructed as follows: A) Construct new retaining wall using 6" x 6" green treated timbers. Such timbers shall be minirmdm .60 pcf (pounds per cubic foot of oxide chemicals) retention. It shall be the contractors responsibility to verify that any design method that is used shall withstand all superimposed Loading. B) Retaining wall height shall be at Least as high as the neighbor's masonry retaining wall and the Length shall be as needed to "hide" the masonry retaining wall and as needed to aesthetically "step-down" the new wood retaining wall. As it is not known if the neighbor to the north will allow construction activity on their property, Contractor should plan for installing exposed -buttresses' on the south side of the ne~ retaining ual[ as shoring. C) Infi[l the gap between the existing masonry wall and the new wood retaining walt with nominal 3/4" aggregate (no topsoil or sod) or as reco~nded Dy an Engineer. All aggregate [~lckfi[[ shall be 4519/21 Taylor St. N.E. Page 7 of 10 Fot~t~l fr~m silt infi[trati~ with apl~mmd silt ~i~. D) Contractor shall install ~ s~ing (r~i~er, revi~ s~ificati~s for "black" dirt at e~eas ~ere yard ~as distur~ (~in~ain pr~r drainage). ~tr~tor ~aLl tis~ ~ (~j~t to ~ ~[) Li~i f~t of of mtliniq ~Ll ~ ~ ~ to ~ imtlLt~. T~ [istiq of ~is "till for lri~ of bid ~ rely. ~ ~ ~ rapt to imtaL[~ if ~ i~tim, it is W tht the ~tr~tor did mt Lilt ]tam No. 15, RETAINTNG WALL [N FRONT YARD ALONG NORTH PROPERTY L]NE: ZnstaLL I woo~ timber retaining wall along the north property Line of the front yard (~raL[eL to the ~igh~c's existi~ ~s~ry retaining ~a[[). retaining wall shall ~ construct~ as follows: A) Construct new retaining wall using 6" x 5" green treat~ tiers. Such tiers shall ~ mini~ ~f (~s ~r c~ic foot of oxide ch~icals) retention, it shall ~ the contractors res~nsibi[ity to verify that any desig~ ~th~ that is us~ shall withsta~ all s~ri~s~ Lo~ing. B) Retaining wall height shall ~ at Least as high as the ~igh~r's ~s~ry retaining wall a~ the length shall ~ as ~ to "hide" the ~sonr7 retaini~ wall a~ as ~ to aesthetically "step-down" the new wo~ retaining wall. As it is not known if the ~igh~r to the ~rth will a[[~ construction activity on their pro~rty, C~tr~tor ~Ld p[~ for i~taLli~ ~ ~tr~" ~ the ~h si~ of the ~ retaini~ ~[L , C) [nfill the gao ~tween the existing ~sonry wall a~ the ~w wo~ retaining wall with ~inal aggregate (~ topsoil or s~) or as rec~ by an Engineer. ALL ~te ~kfi[[ ?ot~t~ rrm silt infi[tratim with ~ silt ~r~i~. D) Contractor shall install new s~ing (r~i~er, review s~cifications for "black" dirt a~ s~ t~s) at areas where yard was distur~ (~intain pro~r drainage). ~trKtor ~al[ Lis~~ (~jKt to H~ ~[) Lim[ f~t of retaini~ ~LL ~ heist of retaini~ ~LL ~ ~ '~to ~ imtaLL~. The [isti~ of this 'Jill f~t" il m~ ~ mm[[~, for c~ris~ of bid ~ ~[y. ~ ~e~ the ri~t to r~ire ~re ~ ~e [istN imtat[N if ~ i~tim, it is ~ that the cmtrKtor did mt List mrs Item No. 16, SCREENS FOR GUTTERS: Install screening to prevent the acc~m~JLation of Leaves, twigs, etc. in all gutters (depending upon which item above is selected, this Itmm includes installation of gutter screens into either the existing gutters o__r new gutters). Screens shall be removable. Item Ho. 17, DRAINLEADERS: Remove and discard existing north-east (currently drains to east) drain Leader (not downspout), replace with new drain leader that runs around north-east corner of building and extends a minimum 10'-0" to the west along the north side of the building. Drainleader shall terminate a mininu~ of 4'-0" out frc~ the building. Item No. 18, ALTERNATE TO ~:lrainteaders" ITE~ ~: install a 5" thick by Z'-O" wide with 2 a ~5 continuous rebar c~crete smLe that extends fr~ the north-east corner of the building "out" or north al~roximately 4'-0" (coordinate with regrading contractor) and then curve swale to run west along the entire Length of the north side of the building, terminate concrete swale 4'-0" west of the north-west corner of the building. Flair and flatten the terminating end of the concrete swale to 3'-0" wide and install a triangular shaped #4 reinforcing bar that follows the shape of the ,'flair" and fits within 4" of the outside edge of the concrete (the intent is to prevent the corners of the flared end fro~ cracking off). Remove and discard existing north-east (currently drains to east) drain leader (not downspout), replace with new drain Leader that runs around north- east corner of building and drains onto the new concrete swale. NRA IIIJST I#Si~CT REBAR PLACL:NENT BEF~E I~ING OF CONCRETE. Contractor shall [ist Foposed(subject to Hl~apt~m~[) square feet of sidewalk to install. The Listing of this -square feet' is no__[ an 'allowance~, but is for cmmlaeriso~ of bid purposes only. NRA reserves the right to require ~re than the Listed mrs be installed if upon inspection, it is dmamed that the contractor did not List amzx~ts correctly. 4519/21 Taylor St. N.E. Page 8 of 10 SCOPE OF INPROVEMENT AND t.~ORK PROPOSAL Item No. 19, CONCRETE STEPS FROM REAR PARKING PAD: Remove and replace the concrete steps that lead from the rear parking pad to the rear sidewalk. Lns:alL new concrete steps as follows: A) Completely remove alt existing masonry/concrete foundations (if existing) and above grade components of the concrete steps. B) Construct ne~ concrete steps of a minimum ~" width (do not reinstall "curl=" edges). New steps shall be constructed on a minimum8" wide concrete foundation wit--h 3 a~5 continuous and that is "flared" at the bottom (minimum42" depth). The inside corners of the steps shall be a miniim&m above grade (to acccemx~ctate the shoveling off of snow and ice). ~ ate~ she[[ hmv~ miniii 11' treads mnd ixii,i 7~ risers Extend steps a mini~u~ 0'-6" at the top and a minimu~ 1'-6" at the bottom (in effect creating an 18" tread at the top and an 18" Landing at the bottom) with a minim~ slab thickness of 6".. Minim~J~ thickness of the concrete at the inside corners of the steps shall be 5" with a minimc~ ~5 continuous reber at 12" c.c. perpendicular to the stepCs). Accommodation for frost heave of the slab shall be either non-compacted back-fill, rigid insulation, or other approved methods. Concrete "wingwalls" are acceptable if acccemodation for frost heave (span of concrete between the wingwalLs) is obtained (e.g. pouring the concrete on 6" of below-grade approved rigid insulation) and reinforcing steel is installed to crente a "gra~-beam" effect I~tween the wing-walls. RENII~ER: ALL CO#CRETE I~JST BE CIJEEg, SEE SI~C%F]CATICIIIS. D) Ln addition to the above stated reinforcing, ,fibermesh" (or an approved equal) shall also be added to the concrete. E) Install sleeves for handrail posts. Ins:all new 1 1/2" diameter LO gauge pipe handrails at both sides the steps and extend handrails a minirm.~ 12" beyond both the top and bottom risers. New pipe handrails shall be of welded joints, n~o threaded joints allowed. IncL~:le psinting of handrails. Item No. 20, REAR CONCRETE SIDE~/ALK: Remove the existing cast-in-place concrete sidewalk from the building t~o the new set of steps from the existing parking pad. Replace with minira.~ 5" thick with 6" x 6" 10/10 welded wire fabric (fibermesh is an approved alternate). Dowel naa sidewalk into both the building and the new stairs (i.e. tie both ends into structures they abut) with 1~-6 raper at 0'-9" on center. Rebar dowels must penetrate s minin~.l~ &" into existing Ioui[ding and new sidewalk. RJDI%#DER: ALL CO#CRETE ~T BE CtJRrn, SEE $P~CIF%~T%O#S. The new concrete sidewalk MUST slope away from the ~i lding. H~ ~ST %N~ECT RE~ P~NT ~F~E ~%NG OF ~ETE. C~tr~tor ~att List ~ (~j~t to N~ ~[) ~re f~t of si~Lk [ ~ to imtatt. The [isti~ of this ~are f~t~ is mt ~ sa[[~, ~ is for c~ris~ of bid ~ m[y. N~ r~e~ the ri~t to r~ire ~re t~ the [ist~ ~ts ~ i~ta[[~ if ~ i~ti~, it is No. 21, REAR CONCRETE PATIOS: Install one (1) ~ 10'-0" by 10'-0" cast-in-place c~rete ~tio ~ ~h ' of the ex~st~ng rear s~de~aLk (t~o (2) totaC). Ne~ concrete ~tios shall ~ a mini~ 5" thick ~th 6"x6" 10/10 weLd~ ~ire fabric (fi~r~sh is an a~rov~ alternate). ~ER: ALL ~ETE ~EC[F]~T~S. The r,e~ cot, crete [,s~ios MUST s[o~ a~ay fr~ the ~T I~CT RE[~F~T P~T ~F~E ~[~G OF ~ETE. Cmtr~tor ~a[[ list F~ (~j~t to ~ ~[) rare f~t of ~tio The [isti~ of this ~re f~t' is m~ ~ 'a[[~, ~ is for c~ri~ of bid ~r~ ~[y. fl~ r~e~ the ri~t to r~ire ~re th~ the [ist~ =ts ~ that the c~tr~tor did mt list ~ts corr~t[y. It~ No. 22, REAR ST~P: Caulk gap ~tween stoop a~ ~[[ding. 4519/21 Taylor St. N.E. Page 9 of 10 Ite~ No. 2~, FRONT CONCRETE SZDEgALK: Remove the existing cast-in-place concrete stdevsLk from the street curb & gutter to the first control joint pest the existing step (i.e. spproxilteLy 6'-0" from existing ste~). Replace wit--h a ~ev cast-in-place concrete sicJe~aLk s mininun 5" thick with 6"x6" 10/10 ueLded wire fabric (fibermash is afl approved alternate). %nsteLL two (2) rimers · mininu~ of &'-O" mp&rt in new sidewalk (in Lieu of existing single riser). Dowel new sidewalk into existing sidewalk with 1'-6# Lore ~ rebmr at 0'-9# on center. Raper dowels must penetrate m mintm~m~ /," into existing sidewalk. IIE~%I~: ALL com~ I~ mE CURrn, SEE SPE{:IFICATIOmls. The new ¢or~:rete sidewalk NUST ~Lope sway from the I~JiLdin~. Contractor ,hart tist prqxmed (subject to Mm~ mm~r~vmt) ~q.mre f,et ~ si~Lk ~ ~ tisti~ of ~(s ~ f~t' is ~t m ~mtt~, ~ is f~ ~ri~ of bid ~ ~ ~e ri~t to ~i~ ~e~ ~e tist~ ~ts ~ imtatt~ if ~ i~tim, that ~ ~tr~t~ did mt tist ~ts BID TOTAL The bi~der declares that the total bid price (not including o,mtions and/or alternates) for all equiK~tent, materials Bid submitted by: ("~u~-~/~, ~ (Name of Contractor (A~ress) (Telephone Numar) Signature of partners (if applicable) State of Incorporation (if applicable) Name 'Date Corporate Seal (if applicable) 8adders corporation does not employ a corporate seal (Note as such if applicable). BEST T["E TO CALL CONTRACTOR'S STATE LICENSE # (if applicable) 4519/21 Taylor St. N.E. Page 10 of 10 of Gree ~ shades ~~ ~LANOSCAPIN~ I~.Q~g C~ Stl'l~ N.W., Coofl Rapids, MN 55433 Complete Landscape Service 4:27.37'10 -i of Gree ShadO,S-~- ~llLANOSCAPINi] 120~9 Ct# Street N.W., Coon Fle,oid~, MN 65433 o! Gree Shad. e,S. ~- 'J2(:~9 C~ Street N.W., Coon Ftapicl~, MN 5,5433 37'!0 It/~"_-f LO" of Green, Shades ~- ~~O~N~ 12059 Cm Street N.W.. Co~ Ra,oids, MN ~ f C~mple~e Lar~dscal~ Service 427.3710 120~g Cme 81111t N.W.. C, oon RII~Ia. MN 55433 Goma~ete Lanc~ca~oe Service September 15, 1995 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Bruce G. Nawrocki Gar'.' L. Peterson Rob'err W. Ruettimann City Manager Patrick Hcntges Ms. Alyce Osborne Community Development Manager Anoka County Government Center 2100 3rd Avenue Anoka, MN 55303-2489 RE: Use of FY 1995 CDBG Housing Rehabilitation Funds for Rehab of 4519-21 Taylor and 4607 Tyler St NE Dear Alyce: · As per our earlier conversations on this matter, this is to advise you that we plan on using (subject to City Council formal approval on 9/25/95) the following amounts from our CDBG #553, Housing Rehabilitation Program funds for the following projects: 4519-21 Taylor St $20,000 for renovations to building at site. This city-owned duplex is now occupied by and will be occupied in the future by Iow income families. 4607 Tyler St This four-plex is being renovated at a cost of $86,395 with the costs being paid as follows: Anoka Co. Home Funds $40,000 Columbia Heights HRA (25% MATCH) 10,000 City CDBG 36,395 TOTAL $86,395 The HRA owned four-plex at 4607 Tyler St is now vacant and will be re-rented after renovation to lower income seniors (55 years old and older) for $549.00 per month. It is expected that CrestView Lutheran Homes will provide management, maintenance, and special services for seniors for this project. CrestView will insure that families selected meet the Iow income requirements. Please advise me by Tuesday, September 19 at 3:00 p.m. if you have any problem with us proceeding on the above basis. Sincerely..~ - ~ ~ · · ? /' /' , ? Donald R. Schneider Coummunity Development Director DFIS/WH CC: HRA Commissioners City Manager 4607tyIr.ltr CITY COUNCIL LETTER Meeting of : October 9,1995 AGENDA SECTION: ITEMS FOR CONSiDERATiON ORIGINATING DEPT.: CITY MANAGER NO: ~7 Other Business CITY MANAGER APPROVAL ITEM: APPROVAL OF CLASSIFICATION& BY: P. HENTGES BY .~ ~ SALE OF CERTAIN FORFEIT LAND NO: ~7. C~ /~ DATE: 9/29/95 Anoka County has classified the following parcels as forfeit land and are requesting a copy of the motion by the City Council to approve the classification and sale: 36 30 24 41 0109 3972 McKinley Street a small triangle of land on the southwest corner of 40th Avenue and McKinley Street. The City of Columbia Heights Engineering Department has identified the need for this parcel to be used for storm sewer improvements. 35 30 24 41 0071 3950 Central Avenue a two (2) feet wide strip of land that needs to be combined to an adjoining parcel. 35 30 24 31 0021 411 40th Avenue a parcel with a condemned, non-conforming house located in an Retail Business Zone. The City would like this parcel for redevelopment. RECOMMENDED MOTION: Move to authorize the City Manager to file a written application with the County Board to withhold parcels 36 30 24 41 0109 for sewer improvement and 35 30 24 31 0021 for redevelopment and to forward the completed, classification and sale approval forms to Anoka County. COUNCIL ACTION: jg~txfapprv.clt COUNTY OF ANOKA Office of Governmental Services Division GOVERNMENT CENTER 2100 3rd Avenue. Anoka, Minnesota 55303-2489 (612) 323-5680 GENE RAFFERTY Land Commissioner Direct #323-5427 August 23, 1995 Patrick Hentges Manager, City of Columbia Heights 590 - 40th Avenue NE Columbia Heights, MN 55421 CITY Re: Approval of Classification and Sale of Forfeit Land - CL96 Exhibits A & B Dear Patrick: Enclosed you should find the following: Resolution #95-150 dated August 22, 1995, classifying certain forfeit lands in Anoka County. A classification and sale approval form listing the lands classified in Resolution 95-150 that lie within your jurisdiction, which is to be siqned, sealed and returned to us alonq with a copy of the motion or resolution of your .qoverning body approving the classification and sale. A form for the forfeit parcels shown on the list of forfeit lands in your jurisdiction to help us analyze and appraise the parcel. We ask that you complete and return these forms to us. A verification of special assessments form which is to be completed, signed, sealed and returned to us. Chapter 282.01, Subdivision 1, of the Minnesota Statutes requires that the Town Board or governing body of a municipality must approve the classification and sale of forfeit parcels that lie within their jurisdiction. If disapproval of any parcel is not made within 90 days from the date of this letter, it is deemed that the Town Board or governing body has approved the classification and sale. If the Town Board or governing body desires to acquire any parcel lying within the boundaries of the municipality, it shall, within 90 days of the request for classification and sale approval, file a written application with the County Board to withhold the parcel from sale. The County Board will then withhold the parcel from sale for one year. FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDD/-FTY: 323-5289 August 23, 1995 Page 2 All parcels on the list are still within the repurchase period. If you desire to acquire any parcels still within the repurchase period, you can file an application which can be acted upon, assuming the County Board does not allow repurchase of the parcel. We would like to have all the forms and paperwork returned to us by Friday, October 27, 1995. We appreciate your help and understanding in getting this project put together. If you have any questions, please do not hesitate to call me. Yours very truly, Gene Raffd~.. ~._ Anoka County Lanai Commissioner GR:si Enclosures CC: Anoka County Commissioners Tom Durand, Division Manager, Governmental Services BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE: August 22, 1995 RESOLUTION//95-150 OFFERED BY COMMISSIONER: Berg CLASSIFICATION OF NON-CONSERVATION PROPERTY FOR LAND SALE PURPOSES WHEREAS, the Board of County Commissioners of Anoka County, Minnesota, has prepared a list, designated as Classification List Number 96, a copy of which is attached hereto as Exhibits A (Platted) and B (Unplatted) and hereby by reference made part hereof, which list describes lands forfeited to the State of Minnesota pursuant to Chapter 282 of the Minnesota Statutes, and has determined that it is advisable to sell seed land; and, WHEREAS, the Anoka County Board of Commissioners must classify all tax-forfeited land as conservation or non-conservation under Section 282.01 of the Minnesota Statutes; and, WHEREAS, the Board of County Commissioners has considered the present use of adjacent lands found in said list, the productivity of the soil, the character of forest or other growth, the accessibility of the lands listed to establish roads, schools, and other public services, and their peculiar suitability or desirability for particular uses; and, WHEREAS, the classification and sale of any tax-forfeited land lying within the bounds of any organized town with a taxable value in excess of $20,000 or incorporated municipality must be approved by the town board of such town or the governing body cf such municipality, insofar as the lands located therein are concerned; and, WHEREAS, the said town board or governing body will be deemed to have approved the classification and sale if the County Board is not notified of the disapproval of the classification and sale within ninety days of the date the request for approval was transmitted to the town board or governing body; and, WHEREAS, if the town boa, el or governing body desires to acquire any parcel lying in the town or municipality by procedures authorized by Section 282.01, it shall, within ninety days of the request for classification and sale, file a written application with the County Board to withhold the parcel from public sale for one year: NOW, THEREFORE, BE IT RESOLVED that each parcel shown on Classification List Number 96 is hereby classified as non-conservation and approved for sale, subject to review by the town boards and governing bodies of municipalities in Anoka County under Chapter 282 of the Minnesota Statutes. BE IT FURTHER RESOLVED that the Anoka County Land Commissioner shall forward a copy of the resolution to the town board of any organized township in Anoka County with taxable valuation in excess of $20,000, and to the governing body of an incorporated municipaJity for their review. BE IT FURTHER RESOLVED that if the town board or governing body of a municipality falls to notify the County Board of the disapproval of a classification and seee of any of the lands described herein within ninety days of the date the request herein is transmitted to the town board or governing body of a municipality, it will be deemed to have approved the classification and sale. BE IT FURTHER RESOLVED that if the town board or governing body desires to acquire any parcel lying in the town or municipaJity under Section 282.01, it shall, within ninety days of the request for classification and sale, file a written application with the County Board to withhold the parcel from public sale for one year. RESOLUTION #95-150 Page 2 YES District//1 - Berg X Berg District #2 - Lang X Lang District #3 - Langfeld X Langfeld District #4 - Kordiak X Kordiak District 85 - McCauley X McCauley District 86 - McCarron X McCarron District 87 - Erhart X Erhart NO STATE OF MINNESOTA ) SS COUNTY OF ANOKA ) I, John 'Jay' McLinden, County Administrator, Anoka County, Minnesota, hereby certify that I have compared the foregoing copy of the resolution of the County Board of said County with the originaJ record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the m!nutes of the proceedings of said Board at a meeting duly held on August 22, 1995, and that the same is a true and correct copy of said originai record and of the whole thereof, and that said resolution was duly passed by said Board at saJd meeting. W'rtness my hand and seai this 22nd day of August, 1995. COUNTY ADMINISTRATOR CLASSIFICATION SUBDIVISION SEC/LOT TWP/BLOCK RANGE APPRAISED VALUE OF LAND APACHE HEIGHTS 10. 36 30 24 41 0109 KEY 1119417 THAT PET OF LOT 1BLK 3 APACHE HEIGHTS LYG ELY OF FOL DESC LINE (SD LINE AKA C/L OF VAC MCKINLEY ST NE): BEG AT A PT ON NLY LINE OF SD LOT 6.45 FT NWLY OF NE COR THEREOF, TH SLY ALG SD C/L TO ITS INTER/W E LINE OF SD LOT ~ THERE TERM, SUBO TO EASE OF REC COLUMBIA HEIGHTS ANNEX 1 3 11. 35 30 24 31 0021 KEY 260087 LOTS 16 8 17 BLK 51 COL HGTS ANNEX, SUB3 TO EASE OF EEC 12. 35 30 24 41 0071 KEY 262192 THE N 2 FT OF LOT 11 BLK 62 COLUMBIA HEIGHTS ANNEX, SUBJ TO EASE OF REC 16 51 11 62 State of Minnesota County of Anoka State of Minnesota The foregoing classification of lands above described lying within the boundaries of the CITY OF COLUMBIA HEIGHTS in said County and State is hereby approved. Dated , 19 The CITY COUNCIL Attest: of the CITY OF COLUMBIA HEIGHTS BY [MAYOR] [CLERK] PAGE 1 PLATTED PARCEL INFORMATION TO CLASSIFY AND APPRAISE TAX-FORFEIT LAND Cit§ o~ COLUMBIA HEIGHTS Parcel PIN ~ 36 30 24 41 0109 Description: THAT PRT OF LOT 1 BLK 3 APACHE HEIGHTS LYG ELY OF FOL DESC LINE (SD LINE AKA C/L OF VAC~ MCKINLEY ST NE): BEG AT A PT ON NLY LINE OF SD LOT~.4~ NWLY OF NE 00R THEREOF, TH SLY ALG SD C/L TO ITS INTER/W E LINE OF SD LOT ~ THERE TERM, SUB3 TO EASE OF REC Geographic Location: ~ THIS APPROXIMATELY 15' TRIANGLE IS PART OF THE LAWN OF 3970 MCKINLEY ST NE. PARCEL PIN~ 36 30 24 41 0109 Please complete the followin9 information bg answering all applicable questions. 1. Is this parcel buildable or unbuildable? unbuildable (a> Has gour citg/township adopted a local ordinance governing minimum area, shape, frontege or access? YES (If ~es, answer lb; if no, proceed to question 5.> (b) Ooes this parcel complg with ~our local ordinances regarding minimum area, shape, frontage or access and, because of this, can be improved? If it does not comply, please list reason(s> for non compliance. DOES NOT MEET MINIt~UM LOT SIZE. 2. Do gou recommend combining this parcel with an abutting forfeit parcel (if there is one>? NONE 3. If gour answer to #2 is ges, indicate which parcel on the list. 4. Do gou recommend selling this parcel to the abuttin9 landowner? NO 5. What is the current zoning of the forfeit parcel? R-1 6. Are there ang buildings on the parcel? If so, what tgpe, and what is their present condition? NO 7. Do gou have an appraised value on the parcel? If so, what is it? B. Ooes the citg or township want an easement over the parcel? Wants ownership 9. An~ other information ou feel would be helpful. Th~s parcel is needed ~or storm sewer improvements. 10. Name and title of person who completed this questionnaire. PATRICK HENTGES, CITY ~ANAGER Thank gou for providing the information. Please return to= Gene Raffertg, Land Commissioner Anoka Countg Government Center 2100 3rd Avenue Anoka, MN 55303 323-5427 CITY OF PARCEL PIN~ VERIFICATION OF SPECIAL ASSESSMENTS COLUMBIA HEIGHTS 36 30 24 41 0109 Date of Forfeiture: 05/31/95 Before Forfe£ture Amount -O- After Forfeiture Amount Special Assessments Not Prev£ouslg Certified Watershed District -0- We ask that gou enter the amount of special assessments bg categorg on the captioned parcel. If there are none, please enter a zero. If gou need to verifg the amounts, please contact the Special Assessments Clerk at 323-5434 in the Propertg Records and Taxation Division. If gout municipalitg or township has not previouslg certified special assessments on a forfeit propertg, gou should now certifg them to the PROPERTY RECORDS AND TAXATION DIVISION, and enter them on the line, "SpeciaI Assessments Not PreviouslM Certified". Improvements before forfeiture shouid include principal and interest up to the date of forfeiture and all deferred installments of principal. Improvements after forfeiture should include ONLY THE TOTAL PRINCIPAL AMOUNT. MS 282.01, Subd. 3 requires improvements made after forfeiture to be considered bg the Countg Board in settlng the appraised vaIue for sale purposes. The apportionment of proceeds after sale ls done in accordance wlth MS 282.08. Clerk of Township, Municipalitg or Watershed District Date PLATTED PARCEL INFORMATION TO CLASSIFY AND APPRAISE TAX-FORFEIT LAND City COLUHBIA HEIGHTS Parcei PIN ~ 35 30 24 31 0021 Description: LOTS 16 ~ 17 BLK 51 COL HGTS ANNEX, SUBS TO EASE OF REC Geographic Location: /~,~ THIS APPROXIMATELY 80' X-?4~' RECTANGULAR LOT IS LOCATED AT 4TH STREET AND 40TH AVE NE AND CONTAINS A VACANT DWELLING. PARCEL PIN~ 35 30 24 31 0021 Please complete the following information by answering all applicable questions. 1. Is this parcel buildable or unbuildable? Duildable (a) (b) Has your city/township adopted a local ordinance governing minimum area, shape, frontage or access? YES (If yes, answer lb; if no, proceed to question 5.) Does this parcel comply with your local Jrdinances regardin9 minimum area, shape, frontage or access and, because of this, can be improved? YES If it does not comply, please list reason(s) for non compliance. House ls non-conforming because the property is zoned for business. House is located too close to the alley. Parcel is buildable as an R8 lot only. Do you recommend combining this parcel with an abutting forfeit parcel (if there is one)? NONE 3. If your answer to #2 is yes, indicate which parcel on the list. 4. Do you recommend selling this parcel to the abutting landowner? NO 5. What is the current zonin9 of the forfeit parcel? RB-Retail Business 6. Are there any buildings on the parcel? If so, what type, and what is their present condition?In 1959, the City started condemnation of the non-conforming 1½ story house which is in very poor condition. House has been vacant since that time and water pipes have broken and flooded the basement. Detatched double jarage is in fair condition. Non-conformino residence cannot be converted to commercial 7. uo you have an appraised value on the parcel7 If so, what is it? ~!0 8. Does the city or township want an easement over the parcel? NO 9. Any other information you feel would be helpful. City wants this parcel for redevelop[aent, in order to bring a non-conforming property into compliance. 10. Name and title of person who completed this questionnaire. PATRICK HENTGES, CITY HANAGER Thank you for providing the information. Please return to: Gene Rafferty, Land Commissioner Anoka County Government Center 2100 3rd Avenue Anoka, MN 55303 323-5427 CITY OF PARCEL PIN~ VERIFICATION OF SPECIAL ASSESSNENTS COLUMBIA HEIGHTS 35 30 24 31 0021 Date of Forfeiture: 0s/31/gs Before Forfeiture Amount $1,509.60 After Forfeiture Amount SpeciaI Assessments Not PreviousIg Certified Watershed District $358.04 We ask that gou enter the amount of speciaI assessments bg categorg on the captioned parcel. If there are none, pIease enter a zero. If gou need to verifg the amounts, please contact the Special Assessments Clerk at 323-5434 in the Propertg Records and Taxation Division. If gour municipaiitg or township has not previouslg certified special assessments on a forfeit propertg, gou should now certifg them to the PROPERTY RECORDS AND TAXATION DIVISION, and enter them on the line, "Special Assessments Not Previouslg Certified" Improvements before forfeiture should include principal and interest up to the date of forfeiture and all deferred installments of principal. Improvements after forfeiture should include ONLY THE TOTAL PRINCIPAL AMOUNT. MS 282.01, Subd. 3 requires improvements made after forfeiture to be considered bg the Countg 8oard in setting the appraised vaiue for sale purposes. The apportionment of proceeds after sale is done in accordance with MS 282.08. (Seal) Clerk of Township, Municipalitg or Watershed District Date PLATTED PARCEL INFORHATION TO CLASSIFY AND APPRAISE TAX-FORFEIT LAND Citg of COLUMBIA HEIGHTS Parcei PIN ~ 35 30 24 41 0071 Description: THE N 2 FT OF LOT 11 BLK 62 TO EASE OF REC COLUMBIA HEIGHTS ANNEX, SUBJ Geographic Location: / THIS APPROXIMATELY 1-0-' X 109' STRIP IS LOCATED BETWEEN THE BUILDINGS LOCATED AT 3932 AND 3946 CENTRAL AVE. PARCEL PIN~ 35 30 24 41 0071 Please complete the following information bg answering all applicable questions. 1. Is this parcel buildable or unbuildable? unbuildable (a) Has gout citg/township adopted a local ordinance governing minimum area, shape, frontage or access? YES (If ges, answer lb; if no, proceed to question 5.) (b) Ooes this parcel complg with gout local ordinances regarding minimum area, shape, frontage or access and, because of this, can be improved? If it does not complg, please list reason(s) for non compliance. DOES NOT HEET HINIMUH SIZE. 2. Do gou recommend combining this parcel with an abutting forfeit parcel (if there is one)? NONE 3. If gout answer to #£ is ges, indicate which parcel on the list. 4. 0o gou recommend selling this parcel to the abutting landowner? YES 5. What is the current zoning of the forfeit parcel? CBD-Central Business District 6. Are there ang buildings on the parcel? If so, what tgpe, and what is their present condition? NONE 7. Do gou have an appraised value on the parcel? If so, what is it7 NO §. Does the citg or township want an easement over the parcel? NO 9. Ang other information gou feel would be helpful. This parcel needs to be combined with an adjoining property. 10. Name and title of person who completed this questionnaire. PATRICK HENTGES, CITY MANAGER Thank gou for providing the information. Please return to: Gene Raffertg, Land Commissioner Anoka Countg Government Center 2100 3rd Avenue Anoka, MN 55303 323-5427 CITY OF PARCEL PIN~ VERIFICATION OF SPECIAL ASSESSMENTS COLUMBIA HEIGHTS 35 30 24 41 0071 Oats of Forfeiture: 05/31/95 Before Forfeiture Amount After Forfeiture Amount -0- Special Assessments Not Previously Certified Watershed District -0- We ask that gou enter the amount of special assessments bg categorg on the captioned parcei. If there are none, please enter a zero. If you need to verify the amounts, please contact the Special Assessments Clerk at 323-5434 in the Propertg Records and Taxation Oivision. If your municipality or township has not previously certified special assessments on a forfeit propertg, gou should now certifg them to the PROPERTY RECOROS ANO TAXATION OIVISION, and enter them on the line, "Special Assessments Not Previously Certified". Improvements before forfeiture should include principal and interest up to the date of forfeiture ~nd all deferred installments of principal. Improvements after forfeiture should include ONLY THE TOTAL PRINCIPAL AMOUNT. MS 282.01, Subd, 3 requires improvements made after forfeiture to be considered bg the Countg Board in setting the appraised vaIue for saIe purposes. The apportionment of proceeds after saIe is done in accordance with MS 282.08. Clerk of Township, Municipalitg or Watershed Oistrict Date I'T Form 962 Mim~esola Dcparlment .r Revenue Staple All Correspondence Application by a Governmental Subdivision for Convcyancc of Tax-Forfeited Lands for an Authorized Public Usc (Minnesota Statutes, Section 282.~I, Subdivisions la through lc) (Note: If thc governmental subdivision has purchased thc property, usc PT Form 80) In A~0KA County Name ofgovernmetttal subdivision (applicant}: c I'TY OF C0LUt~B I A HE I GHTS Mailittg address of applicant: '59o 40th Avenue NE, Columbia Heights, till 55421 Date requested property wa~ forf¢iled to the State: Ma y (month) 31 1995 (day) (yea,') Legal description of property (include the name of the city/town #i which the property is located.): 36 30 24 41 0109 located in the City of Columbia Heights That part of Lot 1, Block 3, Apache Heights lying easterly of following described line (said line AKA center line of vacated McKinley Street NE): Beginning at a point on northerly line of said Lot 6.45 feet northwesterly of northeast corner thereof, thence southerly along said center line of its inter/ W east line of said lot and there terminate~ Anoka County, Minnesota. Describe the intended public use to be made of the prope~y (be specific, including statute or special law rc~renccs, if relevant): The property will be used to install storm drains for the intersection. Currently the streets and yards get flooded during a heavy rain. State ~e need for the prope~y (be specific, e.g., why this propc~y instead of some other propcfly?): This property is located adjacent to the existing City right-of-way on the southwest corner of the intersection. Ownership of this property will make it easier to install proposed storm drains. Please check the appropriate box: [~] There arc one or more wells on this property [~ There are no wells on this property A Wetland Certification Form Must Be Attached To This Application Return application to: MN Department of Revenue * Property Tax Division * Mail Station 3340 · St. Paul, MN 55146-3340 STATE 01: MINNESOTA ) ~ Anoka ) SS. County o[' ) F'a t r i c k He n t 9e s, C i t y t~a na,~e r being first duly sworn, deposes and says that he/she is the authorized representative of the applicant named herein, that he/she has read said application and knows the contents thereof, and that the matters stated therein are true and correct. Name Title Subscribed and sworn to before me this day of ,19 Notary Public, My commission expires County, Minn. RECOMMENDATION OF COUNTY BOARD UPON APPLICATION The County Board of County, Minnesota, has reviewed the application of dated ..... 19 , for the conveyance for an authorized public use of certain tax-forfeited land described therein. The county board recommends that this application be: rejected ~ granted ~ Signature (for the County Board) ' Date CER.TIFICATION OF COUNTY AUDITOR OR LAND COMMISSIONER 1 have taken the necessary steps required by Minnesota Statutes to prepare the herein described tax-forfeited land for conveyance for an authorized public use. Signature of County Auditor or Land Commissioner Date OFFICE OF TIlE COMMISSIONER OF REVENUE St. Paul, Minn., Upon due consideration oi this application, it is ordered that it is hereby: rejected __ ,19 granted __ By¸ Commissioner of Revenue Form 9~2 Minnesota Department of Revcnne Staple All Correspondence Application by a Governmental Subdivision for Conveyance of Tax-Forfeited Lands for an Authorized Public Usc (Minnesota Statutes, Section 282.01, Subdivisions la through lc) (Note: If thc governmental subdivision has purchased the property, use PT Form 80) ANO Kb, In Name of governmental subdivision (applicanO: C I TY Mailing address of applicant: 590 40th Avenue County COLUMBIA HE I GHTS Columbia Heights, MN 55421 Date requested property was forfeited to the State: Ma y 31 1995 (month) (day) (yeaO iLegal description of property Onclude the name of the city/town in which the property ~ located): 35 30 24 31 O021 411 4Oth Avenue, Columbia Heights, MN 55421 Lots 16 and 17, Block 5], Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Describe the intended public use to be made of the property (be specific, including statute or special law references, if relevant): Economic Development and redevelopment under Minnesota Statutes Chapter 469. State the need for the properly (be specific, e.g., why this property instead of some other property?): This property has a non-conforming, condemned dwelling that cannot be converted to the commercial use that the property is zoned for. The City would like to bring this parcel into compliance through our redevelopment program. Please check the appropriate box: [] There arc one or more wells on this property [--] There are no wells on this property A Wetland Certification Form Must Be Attached To This Application Return application to: MN Department of Revenue · Property Tax Division · Mail Station 3340 · St. Paul, MN 55146-3340 STATE OF MINNESOTA ) at, lO~ a ) ss. County of ) Pa t r i c~.. He nt ge s, c i t y l ta na ge r being first duly sworn, deposes and says that he/she is the authorized representative of the applicant named herein, that he/she has read said application and knows the contents thereof, and that the matters stated therein are Uae and correct. Name Title Subscribed and sworn to before me this day of ,19 Notary Public, My commission expires County, Minn. RECOMMENDATION OF COUNTY BOARD UPON APPLICATION The County Board of County, Minnesota, has reviewed the application of dated ,19 , for the conveyance for an authorized public use of certain tax-forfeited land described therein. The county board recommends that this application be: rejected granted Signature (for the County Board) ' Date CERTIFICATION OF COUNTY AUDITOR OR LAND COMMISSIONER ! have taken the necessary steps required by Minnesota Statutes to prepare the herein described tax-forfeited land f~r conveyance for an authorized public use. Signature of County Auditor or Land Commissioner Date OFFICE OF THE COMMISSIONER OF REVENUE St. Paul, Minn .... 19 Upon due consideration of this application, it is ordered that it is hereby: rejected ~ granted__ By Commissioner of Revenue CITY COUNCIL LETTER Meeting of: October 9, 1995 AGENDA SECTION: ITEMS FOR CONSIDERATION- ORIGINATING DEPARTMENT: CITY MANAGER'S OTHER BUSINESS CITY MANAGER' S APPROVAL NO: 7 ITEM: MEDTRONIC, INC. EXPANSIONr/~' ~ ,~% ~% ~ BY: P. HENTGES BY: '~', NO: ~ DATE: 10 - 6 - 95 DATE: 'V ' The City of Columbia Heights has been approached by Medtronic, Inc. regarding the potential of a multi-million dollar expansion to its Neurological Division Facility at 800 53rd Avenue. Medtronic has identified the expansion of the Columbia Heights' Neuro Facility as a leading option after analyzing alternatives including other metropolitan sites and options available in other states. The key element of the Columbia Heights' expansion is the availability of obtaining title of the 3.6 acres of passive opens pace that is directly south of Medtronic's current 8.7 acre site. Additionally, parking issues, public improvements, and soil correction problems would have been addressed in order for the expansion to occur on this site. In the event the expansion could be facilitated in Columbia Heights, the Neuro Facility could serve as national headquarters for Medtronic's Neurological business. Upon completion, the facility would take on a "campus-like" character and accommodate an employment count of upwards to 800 people. The project will increase the square footage of the buildings and tax base of the property by 150 to 200%. Obviously, a project of this scope and nature would have a tremendous economic impact on our community. Medtronic, Inc. wishes to enter into a Letter of Intent to explore the feasibility of this site to accommodate the proposed expansion need. Because of the options that exist elsewhere in the metropolitan area, and throughout the country, it is expected that tax increment financing and the possibility of other economic development incentives are necessary to secure the expansion as a feasible option. Again the 3.6 acre parcel appears to be a key element in order for this project to move forward in Columbia Heights. The proposed agreement would allow for a further analysis and public study of the availability of the passive park property, use of development incentives, and other site development issues. It is expected that at least 60 to 90 days are necessary for the study process and consideration of various project approvals on the part of the HRA and City Council. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a project feasibility agreement with Medtronic, Inc. and the Columbia Heights Housing and Redevelopment Authority regarding the expansion of Medtronic's Neurological Facility located at 800 53rd Avenue N.E. COUNCIL ACTION: PROJECT FEASIBILITY AGREEMENT THIS AGREEMENT dated this day of , 1995 by and among THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, a public body politic and corporate (the "Authority"), THE CITY OF COLUMBIA HEIGHTS, a home rule charter City and municipal corporation under the laws of Minnesota (the "City" ), and NEUROLOGICAL DIVISION, MEDTRONIC, INCORPORATED, A MINNESOTA CORPORATION (the "Developer" ): WITNESSETH: WHEREAS, the Developer has explored sites throughout the metropolitan area, Minnesota, and the United States. WHEREAS, the site of the Developer's existing facility at 800 53rd Avenue in Columbia Heights (the "Site") is a desirable site for a planned expansion of the existing facility (the "Project"). WHEREAS, there are site development problems relating to soil conditions and public improvement issues that require public involvement and incentives to make the Site competitive with other sites. WHEREAS, the Project will have a significant economic impact on the City of Columbia Heights. NOW, THEREFORE, in consideration of the mutual covenants of the parties hereto, IT IS AGREED among the parties as follows: The Developer will further explore the feasibility of expanding its facilities at the Site, which is described in Exhibit A attached hereto and incorporated herein by reference. The City and the Authority agree to explore the feasibility of making available to the Developer 3.6 acres of passive green space area adjacent to the Site (the "Green Space"), as it is a central element of the Project. The Green Space is included as part of the Site as described in Exhibit A. The City and the Authority hereby agree to explore the feasibility of providing the Developer with and assisting the Developer in obtaining Tax Increment Financing and other state and local development incentives. The City and the Authority further agree to take the steps necessary to establish public hearings and meetings related to providing or obtaining any such financing incentives. The Developer agrees to provide preliminary site development plans and information sufficient to enable the City and the Authority to evaluate the impact of the Project on the neighborhoods within the City. This Agreement shall expire 90 days after it is executed by all the parties, unless first extended by written agreement of all the parties. RH~95081 CL160-79 1 The Developer agrees to reimburse the City and the Authority for any costs incurred by the City or the Authority in connection with the preparation and negotiation of this Agreement and any other agreements and documents related to the Project, including, but not limited to, costs of attorneys and other consultants. The Developer shall not, however, be obligated to reimburse the City or the Authority for the staff costs of City or Authority employees involved in the preparations or negotiations related to the Project. The Developer shall be obligated to reimburse the City and the Authority pursuant to this Agreement regardless of whether the Project is undertaken or completed. CITY OF COLUMBIA HEIGHTS By. Its Manager By. Its Mayor HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS By. Its Chair By. Its Executive Director NEUROLOGICAL DIVISION MEDTRONIC, INC. By Its RH~95081 CL160-79 2 EXHIBIT A Lethal Description and Map of Project Site The Project Site shall consist of the parcels of land legally described as follows: MEDTRONIC PROPERTY Tract B, Registered Land Survey No. 63, Files of the Registrar of Titles, Anoka County, Minnesota CITY PASSIVE GREEN SPACE AREA North Three and Six Tenths (3.6) acres of Lots Seven (7) and Eight (8), Auditor's Subdivision No. 51, according to the duly recorded plat thereof on file and of record in the Office of the Register of Deeds, Anoka County, Minnesota. P,I{B95081 c~o-?~ A-1 PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES OCTOBER 3, 1995 PAGE 1 The Planning and Zoning Commission meeting of October 3, 1995 was called to order at 7:00 p.m. Members present were Paulson, Fowler and Peterson. Commissioners Larson and Szurek were not in attendance. Also present were Tina Goodroad (Zoning Coordinator), Evelyn Nygaard (Building Inspector), and Jim Hoeft (City Attorney). Motion by Fowler, seconded by Paulson, to approve the minutes from the September 5, 1995 meeting as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Petitions, letters and request. Public Hearing Variance Case #9510-43 Jeff Winter 3927 Central Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Winter for a variance for total signage allowance to be calculated by four times the store frontage of 42 feet which would equal 168 square feet. The variance would actually be 84 square feet. She explained that he intends to install a 75 square foot pylon sign and would utilize the remaining 93 square feet for wall signage. The building is located 244 feet from the front lot line. It was Ms. Goodroads opinion that the hardship of being nearly a block back from Central Avenue would be a valid reason to approve the variance request as the allowed amount of signage on the building would be inadequate. She stated that, in the case of multiple uses within one building, such as strip malls, the frontage for each use is calculated individually to give each business adequate signage. She felt the signage allotment for the three tenants at this property should be determined separately based upon their frontage. She informed the Commission that the non-conforming Home Carpet pylon sign has been removed from the site and the new 75 square foot Salvation Army pylon sign has been installed. Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of the 93 square foot variance to allow 168 square feet of total signage for 3927 Central Avenue due to the hardship of the building being 244 feet back from the front lot line. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 9, 1995 CITY COUNCIL AGENDA. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 2 Public Hearing Variance Case #9510-44 Chester Mad,/ 3919 Central Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Mady for a variance of 100 square feet to allow additional signage on the south and west side of the building at 3919 Central Avenue, Mady's Bowl. She explained that Mr. Mady would like to utilize a p,/Ion sign or at least a portion of a pylon sign and use over 100 square feet of wall signage on both the south and west sides of the building. The total frontage for Mady's Bowl is 100 lineal feet as his bowling alley operation extends the entire length of the building but is located in the lower level, underground. The total signage allowed for his use without a variance would be 200 square feet. It was Ms. Goodroad's opinion that his use, as with the other two uses in the building, should be considered on an individual basis with signage calculated for each use and based on the lineal frontage of each tenant space. The building use is also located 244 feet from the front lot line and this use is located in the lower level, therefore, the business is not visible from the street. She felt those two hardships would be a valid reason to grant a variance as the permitted amount of signage on the building would be inadequate. Ms. Goodroad informed the Commission that the Zoning Ordinance would not allow more than two pylon signs on one site with a minimum of fifty feet between the two signs, therefore, it would be most likely that Mr. Mady and Mr. Winter would be required to share a pylon sign as the Salvation Army pylon sign is existing. She also stated that any other pylon sign that may exist on the property would be required to be removed prior to a permit being issued for a new pylon sign. Motion by Fowler, seconded by Paulson, to recommend to the City Council the approval of the 100 square foot variance on the allowed signage for 3919 Central Avenue due to the hardship of the building being 244 feet back from the front lot line and the use being located in the lower level of the building. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 9, 1995 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9510-45 First Community Credit Union 843 N.E. 40th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of the First Community Credit Union for a Conditional Use Permit to allow the operation of a two-day car sales promotion in their northernmost parking lot at 843 N.E. 40th Avenue on October 20-21, 1995 from 9:00 a.m. to 6:00 p.m. She indicated that this request is similar to the one reviewed at the March 1995 Planning and Zoning meeting except a tent would not be used at the site. Approximately 20 new and used cars are proposed to be displayed in the north side parking lot including the fourth drive-thru teller lane which will be closed to business those days. This plan would PLANNING ANO ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 3 eliminate nine (9) parking spaces. Ms. Goodroad explained the site plan that indicated the parking position of the autos to be offered for sale stating that the proposed parking pattern would allow cars to be taken out for a test drive without disturbing the regular traffic flow. Currently, cars enter the Credit Union property off of Van Buren Street only and exit either on 40th Avenue or through the alley at the west end of the property. She informed the Commission that the plan the day of the sale would be to have all cars involved in the sale exit only through the fourth drive-thru lane to the alley. She stated that the eleven ~arking spaces in the easterly parking lot would be available for customer parking. Ms. Goodroad also informed the Commission that the Credit Union ~s requesting a permanent Conditional Use Permit that would allow them to have two sales promotions per year, once in the Spring and once in the Fall, without having to apply for a Conditional Use Permit each time. She stated that a permanent Conditional Use Permit would be based on an agreement that each sale would be set up and run like the current request. If anything different was planned, the Credit Union would be required to appear before the Planning and Zoning Commission for an amended Conditional Use Permit. Karen Lennox was present representing the Credit Union and stated that the sale was specifically for "Members Only" and would not be open to the general public providing some control over the situation. She informed the Commission that the March sale was very successful. Evelyn Nygaard, Building Inspector, stated that the March sale was monitored by the Police Department and had not heard of any problems that had occurred during that event. However, she felt a permanent Conditional Use Permit should be considered carefully as car sales are not an allowed use in the Central Business District. Council Representative Peterson inquired as to what type of precedent would be set in this case. Attorney Hoeft felt this type of special promotion would fit within the confines of the Zoning Code because open sales lots are permitted by Conditional Use Permit and allows the City to attach reasonable conditions to the approval. However, the consequence of granting a permanent CUP would be the loss of the $50 filing fee revenue that covers the cost of Staff time to "police" and monitor each event. As far as setting a precedent, he explained that if an applicant for a similar event can meet similar requirements of the Zoning Ordinance for that particular zoning district, then it could be allowed. Commissioner Paulson felt the City could regulate the operation for health, safety and welfare and if there was a problem, the City could step in and revoke the Conditional Use Permit. He also felt that the Credit Union should notify the City Staff at least thirty days prior to any sale of the proposed dates. Ms. Goodroad also suggested that, if the Commission was skeptical of approving a permanent CUP, the alternative could be to approve a CUP once a year for the two events that year. That way, the revenue would not be totally eliminated. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 4 Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of the two-day car sales promotion for Credit Union "Members Only" in the north parking lot of 843 N.E. 40th Avenue from 9:00 a.m. to 6:00 p.m. on October 20-21, 1995 and the approval of a Conditional Use Permit to allow no more than two, 2-day car sales per year for "Members Only" provided that alternatives to the site plan submitted herein are not made during future sales, that the application fee is paid on a yearly basis prior to the sales and that the Credit Union representatives notify City Planning Staff thirty (30) days in advance of the sales dates. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 9, 1995 CITY COUNCIL AGENDA. Public Hearing Cond. Use Permit/Lotsplit Case #9510-46 Brian Bona 4015 N.E. 7th Street Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Bona for a Lotsplit of the property located at 4015 N.E. 7th Street legally described as Lot 20, Block 54, Columbia Heights Annex to Minneapolis, Anoka County, Mn.; together with half the vacated alley lying southerly of and adjacent to said Lot 20. She explained that the portion to be split is a 22.90 foot by 129.5 foot section of the south side of the lot. Mr. Bona plans on combining this 22.90 portion with the property located at 573 N.E. 40th Avenue where his service station is located. She stated that Mr. Bona owns both properties and plans on using this new area for parking vehicles for his service station business. As shown on the survey document presented, the 22.90 portion is to be split as proposed Tract B and that will be combined with proposed Tract C. Ms. Goodroad stated that Section 9.108(2)(b) of the R-2 Section of the Zoning Ordinance requires a Conditional Use Permit for off-street parking when the proposed lot for such off-street parking is located in any block or area which is zoned, used, or otherwise permitted for any non-residential use or uses and abuts on a lot or parcel which is in a "B" or "1" District and is in the same ownership or control as the land in the "B" or "1" District and subject to those conditions set forth in Section 9.116(4) herein and such other conditions as may be found necessary by the City Council to carry out the intent of this Ordinance, and providing that such lot or parcel is not located between two abutting residential uses, and provided that such off-street parking is restricted to an area for a distance from the abutting edge of the "B" or "1" District equal to the combined widths of three continuous platted lots or 150 feet, whichever is greater; and no public street divides such parking area". Ms. Goodroad informed the Commission that Mr. Bona had submitted a site plan where he drew in the parking area he currently has and the additional space acquired by the proposed lot split. The additional space would create eight additional parking spaces. Mr. Bona indicated that he would not be widening the curb cut on the west side of the property on 7th Street and that he will completely surface the additional area with blacktop and install a new fence along the new property line between the house and service station. Ms. Goodroad felt that the fence should be extended along the west and east property line approximately 23 feet where the parking area will abut the residential area. Unfortunately, Mr. Bona will PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 5 be removing several mature trees from the lot to install the additional parking area. She suggested that the Commission may want to consider the relocation of these trees to elsewhere on the lot. Ms. Goodroad reminded the Commission that Mr. Bona appeared before the Planning and Zoning Commission in August of 1985 for a Conditional Use Permit to construct a fourth service bay. This addition was completed but the two contingency items placed on the Conditional Use Permit were not completed. Those contingency items were: 1. Required curbing of continuous permanent concrete curb along the east property line, adjacent to the alley be installed; 2. A continuous permanent concrete curb or bumper curb be installed parallel to the privacy fence for protection from damage. Ms. Goodroad presented pictures showing the encroachment of vehicles into the alley right of way on the east side of the property. Ms. Goodroad informed the Commission that the site plan would not need to be reviewed by the Traffic Commission unless there are changes proposed to the access areas of the lot, if the proposal impacts traffic, or if street parking is affected according to Mark Winson, Director of Public Works. However, if the Planning and Zoning Commission would deem necessary, the Traffic Commission could review this project at the November 6, 1995 meeting. Mr. Bona addressed the Commission admitting that vehicles from his business overflow onto the street and that it was his hope that this additional parking area would alleviate the problem. He understood that all the vehicles parked on 40th Avenue and on 7th Street create a hazardous situation for traffic visibility. He stated that he has five full-time and two part-time employees. He and one other employee walk to work. He felt that the additional parking area would provide a smoother counterclockwise circulation of traffic through the lot. He stated that he tries to be very image conscious and not cause problems for the neighborhood. Commissioner Paulson inquired of Mr. Bona as to his reason why the 1985 conditions were never completed. Mr. Bona apologised stating that the installations of the contingency items would make it inconvenient to move cars around his lot and make iT~ difficult to push inoperable vehicles into the lot. He stated that he would complete the 1985 requirements. Joe Matlon of 4016 Washington Street was present to express a number of concerns in opposition to the proposed project. He was concerned about the devaluation of the residential properties in the area due to the proposed increase in the area occupied by Mr. Bona's business. He felt the visibility of dump trucks, tow trucks and the condition of the parking lot would impede the sale of any of the residences abutting this property. He stated that Mr. Bona was utilizing the residential house and garage lot to park vehicles from the business. Mr. Matlon also felt that Mr. Bona should remove the snow piles off the lot during the winter PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 6 so as to open up parking areas and not push the snow up against the fence as has been done in the past causing the fence to bow. Mr. Matlon was also concerned as to how close the proposed fence would be to the house. He also referred to a petition that he presented to City Staff with signatures from residents from the area objecting to this project.. Dominic Diaz of 4030 N.E. 7th Street stated that Mr. Bona never approached him regarding the proposed project. He felt that, if Mr. Bona was so concerned about the neighborhood, he would have completed the 1985 contingency items when required. He felt Mr. Bona was more concerned about his business and his own livlihood than the neighborhood. He inquired about any proposed landscaping, the style of fencing and height of fencing proposed and if any of the trees to be removed would be replaced. He felt Mr. Bona should provide more information on his site plan so as not to deceive the City and the residents as he has for years. Ms. Goodroad informed the audience members that the fence required would be a minimum of six feet in height and must be a screening style fence. Roy Hodkiewicz of 4021 N.E. 7th Street was present to express his concern with the impact this Iotsplit proposal and additional project would have on his property as his lot is adjacent to the residential lot. He stated that the Bona's have been good neighbors. Scott Prebish of 4015 Washington Street voiced opposition to the project inquiring how far Mr. Bona could extend his business into the residential area. Was concerned as to what could stop Mr. Bona from purchasing other properties to increasE; his business. Evelyn Nygaard stated that the house purchased by Mr. Bona could only be used as a residence, not for his business. If Mr. Bona wanted to rernove the house from the lot, he could do so. Only a residence could be built on the lot. The portion being split off the residential parcel could only be used for additional parking unless that portion was rezoned to match the zoning of the business. Georgia Prebish of 4015 Washington Street resented the expansion of Mr. Bona's business into the residential area. Lynn Lutz of 4026 N.E. 7th Street was concerned about the safety of the children in the neighborhood as the vehicles from Mr. Bona's station are tested by his employees on 7th Street and in the alley and are not very careful in her opinion. Also requested to see additional specifications or drawings showing more information regarding Mr. Bona's proposed project. She inquired as to why Mr. Bona did not purchase the Dick's Bar property across the street when it was recently for sale as that property has limited parking. She felt that building could have been removed and Mr. Bona could have created a parking lot in an already properly zoned area for his business. Arthur Moore of 4046 Washington Street was concerned about the safety factor due to the number of vehicles utilizing the alley as there is a need for them to slow down. He stated that he has approached Mr. Bona in the past and made this request, but nothing has changed. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 7 Jackie Dare of 4055 N.E. 7th Street felt she was surrounded by parking lots for the Moslem Center, St. Matthew's Church and now this station proposal. She was frustrated by the commercial look of the area that is supposed to be residential. Robert Gordine of 4022 Washington Street stated that the vehicles parked along the alley encroached into the alley many times to the extent that the alley was almost inaccessible. He also informed the Commission that the doors on the dumpster are frequently left open which also hinders access. He stated that he has noticed that the doors to the dumpster open automatically if left unlatched and felt that was a safety hazard. He was also concerned about the storage of snow against the fence along the north property line causing the fence to bulge. He was concerned that Mr. Bona would not follow-up on his promises as his track record was not very good. Council Representative Peterson stated that the dumpster would be required to be screened, enclosed and the doors kept closed. Mr. Bona stated that the fence he proposed to install would be a cedar fence similar to what is there now. He also intends to install three feet of grass area on the east side of the lot abutting the continuous concrete curb and along the north property line. He felt it was unfortunate that the trees in the northwest corner of the lot had to be removed, but there is no where else on the lot that they can be relocated. The parking needs for his business create a safety concern that he is trying to alleviate. In defense of his integrity, Mr. Bona stated that he didn't mean to deceive anyone. He initially intended to remove the house and create a large parking area until he met with a few close neighbors and heard their objections and concerns. Council Representative Peterson felt Mr. Bona's request was well within the codes and ordinances to allow the expansion. However, he felt that the concrete curbing requirements from 1985 should be installed due to the safety concerns expressed by the residents regarding the vehicles encroaching into the alley right of way and the speeding in the alley by the station employees testing vehicles. He stated that he expected a proper screening fence to be installed ,as required. He did not feel the proposal would devalue the residential properties. Because Mr. Bona lives adjacent to the property himself, Mr. Peterson did not feel Mr. Bona would want to negatively impact his own residential property. Attorney Hoeft explained that the use of the property would be consistant with the underlying zoning of the City. The devaluation of property is the opinion of the property owners. He also informed the audience that the speeding on the streets and in the alley by the employees of Mr. Bona is an enforcement issue and that the Police Department should be contacted. That problem is not something handled by the Planning and Zoning Commission. As for the concern of the spread of Mr. Bona's business down the block, this particular use of the portion of residential property falls under a specific provision of the Zoning Ordinance that allows for reasonable conditions to be attach~;d. The further use of the property would not be able to intensify with the use of a Conditional Use Permit as rezoning would then be required. He stated that the rezoning of property is not something that has been easily obtained in the past. He also stated that the City would have the ability to require revocation of the Conditional Use Permit if any conditions or contingencies are not in compliance. He felt that Mr. Bona should submit a landscape plan for approval by Staff as should a lighting PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES OCTOBER 3, 1995 PAGE 8 plan. He also suggested that the dumpster enclosure, the landcaping plan submittal and the screening fence requirement be made part of the conditions placed on the Conditional Use Permit. Discussion followed as to a time frame for completion of the project. Mr. Bona stated that he probably could have the project completed by June of 1996 as he proposes to do most of the work himself and he is very busy. Discussion also included the allowance of installing temporary concrete curbing along the east and north property lines and the continuous concrete curbing be installed in conjunction with the completion of the proposed project. Council Representative Peterson felt the 1985 compliance items should be completed immediately. Commissioner Paulson agreed with Mr. Peterson as he felt Mr. Bona already had ten years to complete the work. He also stated that the City should require a bond in the amount of $10,000 to guarantee that the work be done. Commissioner Fowler requested Staff to have the Traffic Commission consider that "No Parking" signs be installed along 40th Avenue to alleviate the problem with visibility. Attorney Hoeft suggested to the Commission that the 1985 items be completed before approval be granted for any other work. He felt that action on the Conditional Use Permit could be tabled. Motion by Paulson, seconded by Fowler, to approve the Iotsplit as requested for 4015 N.E. 7th Street contingent upon completion of the 1985 contingency items of installing the required curbing of temporary concrete curbing along the east property line set four feet inside the edge of the alley and a temporary bumper curb be installed parallel to the privacy fence on the north property line for protection from damage and that those items be completed by October 30, 1995 with the permanent continuous concrete curbing to be installed in conjunction with the proposed project; that the Iotsplit be combined with the property at 573 N.E. 40th Avenue and be recorded as such with the Anoka County Assessor's office. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 9, 1995 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9510-47 Robert Miller 4025 Arthur Street Columbia Heights, Mn. Ms. Goodroad presented the request of Robert Miller for a Conditional Use Permit to allow the construction of a 10' x 16' utility building in the rear yard at 4025 Arthur Street. The proposed utility building is proposed to be located 32 feet from the house and garage, five feet from the side property line and three feet from the rear property line. PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES OCTOBER 3, 1995 PAGE 9 Ms. Goodroad explained to the Commission that Section 9.109(2)(a) of the Zoning Ordinance requires a Conditional Use Permit for accessory structures other than private garages. Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit to allow the construction of a 10' x 16' utility building in the rear yard of 4025 Arthur Street as it meets the requirements of the Zoning Ordinance. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 9, 1995 CITY COUNCIL AGENDA. OLD BUSINESS: Public Hearing Variance Case #9509-39 Michael Zabukovic 3856 Quincy Street Columbia Heights, Mn. Ms. Goodroad reminded the Commission that this request was tabled from the September meeting to allow the applicant to review and/or alter the submitted estimate or receive additional estimates for the damage to his home due to a fire at 3856 Quincy Street. She stated that the request is for a five foot variance to allow the repair of the existing non-conforming single family dwelling recently damaged by fire at 3856 Quincy Street. In order to repair the ihouse, a variance would be necessary as the north side of the house sits on and possibly over the property line creating a non-conforming structure. She informed the Commission that Section 9.104(3)(e) of the Zoning Ordinance pertaining to non-conforming structures states "Whenever a non-conforming structure or building shall have been damaged by fire, flood, explosion, earthquake, war, riot or act of God, it may be reconstructed and used as before if it be reconstructed within twelve (12) months after such calamity, unless the damage to the building or structure is fifty percent (50%) or more of its fair market value, in which case the reconstruction shall be for a use in accordance with the provisions of this Ordinance". Ms. Goodroad informed the Commission that the most recent value for the structure for taxes payable in 1996 is $40,900 according to the Anoka County Assessor's records. The estimate for damages and cost for repairs submitted by Mr. Zabukovic last month totals $32,235.83. Mr. Zabukovic did not receive any new estimates nor did he make any changes to the estimate already submitted to Staff. She reminded the Commissioners of their concerns with the accuracy of the estimates and that it include necessary items. Ms. Goodroad stated that it was Staff's opinion that, even if Mr. Zabukovic made some cosmetic repairs himself, those deductions from the original estimate would not amount to over $11,000 that would be necessary to bring the estimate below 50% of the property value. She directed the Commissioners attention to an additional estimate Staff found that was received in June shortly after the fire prepared by J. Benson Construction totaling $41,695.91. PLANNING ANO ZONING COMMISSION REGULAR MEETING- MINUTES OCTOBER 3, 1995 PAGE 10 Ms. Goodroad directed the Commissions attention to a letter from Mr. Zabukovic stating that he was misrepresented at the last meeting by Roger Sahr. It appears Mr. Sahr has been retained by Bager Mutual Insurance Company who is the insurer ,of this property. Mr. Sahr has submitted a letter and affidavits to Staff pertaining to the value of the house and estimates on repairs. Ms. Goodroad explained that the first affidavit is an estimation of the house and land value made by a realtor, not a certified appraiser. This estimate of $77,500 to $78,500 included both house and the land. Also, the properties listed by the realtor as comparisons are not in the immediate area of this house and not in the same zoning district. Ms. Goodroad felt the value of $40,900 obtained from the Anoka County Assessor is a credible value and as it is used to determine the taxes payable for 1996. She explained that the County Assessor's records are all the City ever uses in these kind,,; of cases. She informed the Commission that the land and building value total 861,700 stating that the estimate for damages and repairs would still be more than 50% of the value using the total land and building value. The second affidavit submitted from Richard Rolin is an estimate of damages and repairs separating the structural repairs to the building that total 823,148.39. Mr. Sahr states in his letter that the Ordinance relates only to structural damages. Ms. Goodroad felt that because the Ordinance states "it may be reconstructed and used as before if it be reconstructed within twelve months after such calamity, unless the damage to the building or structure is fifty percent (50%) or more of its fair market value, in which case the reconstruction shall be for a use in accordance with the provisions of this Ordinance", the Attorney's argument is rendered invalid. She reminded the Commission that the property must be restored to a liveable condition. Smoke damage throughout the house would cause the need for extensive work in order for the house to be made livable. She felt that smoke damage also creates far more costly repairs as it damages the entire building or structure that could include carpeting, paint, wallpaper, etc. and other items that normally could be considered "cosmetic". She stated that Staff would stick with the first estimate submitted for damages and repairs. She stated that the Commission must remember that this property is non-conforming as the house encroaches on the side property line. Evelyn Nygaard, Building Inspector, presented pictures of the house indicating that the encroachment may even be into the public right of way at one point. The required setback for such a dwelling on a corner lot would be ten (10) feet from the side property line. She informed the Commission that this building will always be non-conforming even is it is extensively remodeled. It was her opinion that the building should be removed due to the non-conformity of the structure and the extensive damage to the building. She stated that if houses like this are not removed when required, the housing stock will not improve. Mr. Zabukovic was present to represent himself and felt the information regarding his case was well presented by both Ms. Goodroad and Ms. Nygaard. He felt that it would be to the City's advantage to remove the house as 39th Avenue is a State Aid road and the City could loose that designation. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 11 Bill Frauly of 3847 Quincy Street was present to state that the building has never been in conformance with code and was once a shack being added onto by a variety of folks over the years in an unprofessional manner. Attorney Hoeft encouraged the Commission to consider the issue at hand, from the standpoint of what damage was done, does it meet the 50% requirement of the Ordinance, and go by the numbers presented and not make a decision based on opinions regarding the building location or what it looks like. Commissioner Paulson felt the issue was really the method used to determine the damage amount versus the value of the house and whether this method is consistently applied and has been consistently applied in the past. He felt in this case the damage is clearly over the 50% of the value. Council Representative Peterson felt the numbers spoke for themselves as far as the damage totals and the value. Commissioner Fowler felt the comparisons made by the realtor were very inaccurate and inappropriately applied to 3856 Quincy Street. Motion by Paulson, seconded by Fowler, to deny the variance request as the damage, based on regular and customary estimates used in this area, exceed 50% of market value and due to the fact that it would allow the continuation of a non-conforming structure. Roll Call: All Ayes. STAFF REPORTS: A. Ms. Goodroad directed the Commissioners attention to the proposed Parking Ordinance amendments to Section 9.116(3) of the Zoning Ordinance pertaining to design and maintenance of off-street parking and loading areas. These requirements would be for open off-street parking to provide a bumper curb of five to seven inches high around the perimeter of a parking area, and a curb no less than five feet from a building that has parking around it. When the parking area is six spaces or more, a curb of five to seven inches high is required along the front yard setback line and grass or plantings shall occupy the space between the right of way line and curb. She explained that this issue arose during the review of the site plans for Steve Jonak and Robert Barnick by the Traffic Commission for curb cuts and additions. Staff determined that the Ordinance was in need of clarification that curbing around parking areas or around a building that has parking around it is required. She reminded them of the Pro-ex building as an example as to why this curbing is necessary as they had a car roll into the front of the building. Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of these amendments to Section 9.116(3) of the Zoning Ordinance and recommend a first reading. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 9, 1995 CITY COUNCIL AGENDA. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 12 B. Due to the next regular Planning an,ri Zoning Commission meeting being scheduled for November 7, 1995 which is Election Day, the meeting will be conducted on Wednesday, November 8, 1995 at 7:00 p.m. in the City Council Chambers. C. Ms. Goodroad informed the Commission of a request of the proprietor of 5101 University Avenue for the temporary addition of oil changes to his muffler business for two months as a special promotion to boost his business. Based on recommendations from the Building Inspector and Fire Inspector, the Commission agreed to a two month only allowance for oil changes at 5101 University Avenue provided no more than one 53 gallon drum be on hand for fresh oil and for waste oil at one time and that spill control material be on hand at all times. Motion by Fowler, seconded by Paulson, to adjourn the meeting at 9:25 p.m. Roll Call: All Ayes. Respectfully su.b~i~ted, ~ ~ Kathry~Pepin ~ Secretary to the Planning and Zoning Commission kp HUMAN SERVICES COMMISSION OFFICIALLY RECORDED MINUTES SEPTEMBER 13, 1995 MEETING CALL TO ORDER The Human Services Commission Meeting was called to order at 7:00 p.m. Tantanella, Johnson, Renquist, Tilkens, LaMere, Sturdevant (arrived at 8:42 p.m. from the Traffic Commission Meeting) and staff Magee APPROVAL OF MINUTES The minutes of the August 9, 1995 Commission Meeting were approved as presented. OLD BUSINESS a/b. Review of Hiring Practices Magee reviewed the written seasonal laborer hiring policy along with the written employee hiring procedure. She stated the Public Works Department employes the majority of seasonal employees. The workforce analysis for seasonal, temporary and full time employees was also reviewed. Renquist stated he was impressed with the overall procedures and systems for employee hiring. However, he expressed serious concern regarding the lack of minorities (people of color) in full time positions and also questioned the hiring criteria for seasonals (specifically, using date of receipt of application). Since there are one-hundred city employees which include no people of color in full time positions for the City of Columbia Heights, he questioned whether we (Columbia Heights) are aggressively soliticiting minorities to fill positions. How do we as a City move from zero minorities to fill positions ? Magee indicated where full time and part time positions are advertised. Magee suggested she could provide job postings and personnel hotline cards to the Human Services Commission members and they could solicit applications from areas where it was felt we were lacking in representation. The Commission members declined. Human Services Commission Meeting September 13, 1995 page 2 c. Commission Role - Possible Projects Discussion ensued regarding the Commission's role and possible projects. Motion by Johnson, second by Renquist to recommend to the Council that the name be changed from Human Services Commission to Human Rights Commission. Roll call: Tantanella, Renquist, Sturdevant, Tilkens, Johnson, - aye LaMere - abstain Magee indicated this would be put on a future Council work session and Commission members would receive a copy of the work session agenda. Be NEW BUSINESS a. Projected Calendar of Events - Will be discussed at the next meeting. b. Other New Business Sensitivity training regarding Human Rights New Human Rights manual Saturday, September 23, 1995 - League of Minnesota Human Rights 24th Annual Conference. ~%DJOURNMENT The meeting was adjourned at 9:05 p.m. The meeting was called to order by Chairman Dick Petkoff at 6:03 p.m. Dick Petkoff, Pat Grady, Gary Peterson, Bruce Magnuson, Eileen Evans, Jerry Foss, Bob Ruettimann, Mark Winson, Public Works Director/City Engineer, Randy Quale, Recreation Director Also present: Karen Moeller, Senior Coordinator, John Herbert, Program Coordinator, Pat Hentges, City Manager CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the August 23, 1995 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. LETFERS AND REQUESTS REQUEST MEETING ROOMS/MINNESOTA YOUTH ATHLETIC SERV/CES Move to approve the use of the main hall by MYAS on September 20, October 25 and November 1, 1995from 7:00 p.m. to approximately 9:30 p.m. with the fee being waived, unless the MYAS is the only user of the building, in which case the rental fee will be charged. REQUEST MURZYN HALL~CHAMBER OF COMMERCE Move to reserve the LaBelle Lounge and kitchen by the Chamber of Commerce on September 27, 1995; November 29, 1995; January 24, 1996; February 28, 1996; May 22, 1996; June 26, 1996; July 24, 1996; and August 28, 1996, and the kitchen and main hail on October 25, 1995; December 13, 1995; and April 24, 1996 with the fees being waived. City of Columbia Heights Park and Recreation Commission September 27, 1995 ROLL CALL Members present: PAGE TWO REQUEST SENIOR CENTER/OSTRANDER ROOM AND MAIN HALL/WOMEN OF TODAY Move to reserve the Senior Center/Ostrander Room for the Women of Today on October 10, 1995from 7:00 to lO:OO p. m. for the Personal and Home Safety event with the fee being waived. REQUEST HALL/WOMEN OF TODAY Move to reserve the hail for the Women of Today on Thursday, October 26, 1995 from 4:00 to 10:00 p.m. with the rental fee being waived. REQUEST MA/N HALL, KITCHEN AND LABELLE LOUNGE/COLUMBIA HEIGHTS HIGH SCHOOL FOOTBALL TEAM Move to reserve the main hall, kitchen and LaBeIIe Lounge on Ttiesday, October 3, 1995 from 3:00 to 9:00 p.m. for a Columbia Heights High School football team fund-raiser with the rental fee being waived (the spaghetti dinner will be held from 5:00 to 8:00 p.m.). APPROVAL CONSENT AGENDA Motion by Evans, second by Peterson to approve the consent agenda. All ayes, motion carried. LEUTERS AND REQ~ LETTER FROM JAMES CLEMENS ON COLUMBIA HEIGHTS REUNION COMMITTEE A copy of a letter from Mr. Clemens was given the members. Mr. Clemens requested use of the Keyes Room on October 4, 1995for a committee meeting, with the fee being waived. Motion by Evans, second by Peterson to approve the request for use of the Keyes Room on October 4, 1995from 7:00 to 9:00 p.m. fora meeting, with the fee being waived. All ayes, motion carried. f. ETrER FROM CHERYL KOLODGE/HOCKEY BACKERS A copy of a letter from Ms. Kolodge was given the members. Ms. Kolodge requested use of the hall and kitchen on November 8th, 1995 for a fund-raiser (spaghetti dinner). Motion by Peterson, second by Magnuson to approve the request for use of the hall and kitchen on November 8th, 1995 for a spaghetti dinner, with the fee being waived. All ayes, motion carried. PAGE THREE LEITER FROM COLUMBIA HEIGHTS ALL NIGHT PARTY COMMI'ITEE A copy of a letter from Jerry and Debbie Johnson and Stephen and Mary Eggert was given the members. Mr. and Mrs. Johnson and Mr. and Mrs. Eggert requested use of John P. Murzyn Hall from Monday, June 3, 1996 through Thursday, June 6, 1996. These rooms would be used for the all night party to be held on Thursday, June 6, 1996, with decorating to be done on the days requested prior to the party. The group also requests that the rental fee be waived. Motion by Peterson, second by Grady to approve the request for use of the hall, kitchen, LaBelle Lounge and balcony, Gauvitte Room, Keyes Room, Senior/Ostrander Room, Mathaire / McKenna Room, Prestemon Room, Edgemoor Room, and coat rooms from Monday, June 3, 1996 through Thursday, June 6, 1996for the Columbia Heights All Night Party, with the fee being waived. LETI'ER FROM TOM RUEN ON HILLTOP NEIGHBORHOOD ASSOCIATION A copy of a letter from Mr. Ruen to Randy Quale was given the members. Mr. Ruen advised that he had completed a newsletter for the Hilltop Neighborhood Association and will be delivering it to residents. The Commission will continue to work with him to support his efforts. OLD BUSINESS NEI GYMNASIUM LEASE AGREEMENT The City Council approved the new lease agreement with Northwestern Electronics Institute on September 11, 1995. NEI has agreed to reduce their fees by 50% for the 1995-96 usage. The lease agreement is in the process of being signed by Mayor Sturdevant and Pat Hentges, City Manager. JPM MANAGEMENT PLAN REVISION The revised JPM Management Plan has been given to the members with all changes highlighted and in small capitol letters. The members will read through the plan and discuss it at a later time. OSTRANDER PARK BUILDING IMPROVEMENTS Public Works Director advised the members of proposed improvements to the Ostrander Park building, including replacement of three external doors and upgrading the internal and external lighting. A lengthy discussion ensued regarding whether the present doors warrant replacement, the lights being a liability issue for the City, the diminished usage of the Ostrander building, and other related items. Motion by Petkoff, second by Evans that the Commission PAGE FOUR recommends to the Council that monies budgeted for 1995 capitol improvement items which were not completed in 1995 be retained in the 1996 Parks Capitol Improvement Fund. All ayes, motion carried. Motion by Peterson, second by Grady to recommend to the City Council that the bid for improvements to the Ostrander building be rejected. All ayes, motion carried. Motion by Peterson, second by Evans to install mesh over the lights inside the Ostrander building in order to make them safer. Alt ayes, motion carried. RETIREMENT OF NANCY FRENCH A reception for Nancy French was held on September 27, 1995from 2:00 to 4:00 p.m. Members discussed ways to recognize Nancy French for her years of service to the Commission. The City Council will also recognize her at a later meeting. Members decided to have a letter of appreciation framed and presented to Nancy French, Park and Recreation Commission Secretary. REVISED SCHOLARSHIP POLICY Motion by Grady, second by Foss to table this item at this time. All ayes, motion carried. City Manager arrived at this time. HUSET PARK STUDY Public Works Director/City Engineer advised members that an intern is available to assist with the Huset Park Study. He further recommended that a five member committee be formed to facilitate the study. Proposed committee members are Pat Grady, Gary Peterson, Bruce Magnuson, Jerry Foss, Karen Gutkaes, and Jean Kuehn. PROPOSED SECOND RECRF_~a, TION PROGRAM COORDINATOR POSITION Recreation Director advised the members that funds are available to hire a full time Recreation Program Coordinator in lieu of replacing the Clerk-Typist II Park/Recreation position vacated by Nancy French. It is believed that programs and services will increase by adding a second Recreation Program Coordinator. The department will conduct a mail survey by year's end to determine what programs and services are most important to residents of Columbia Heights. Members discussed the issue at length. Motion by Grady, second by Magnuson to carefully consider hiring a Recreation Program Coordinator and include alt aspects of the duties in the job description. PAGE FIVE REPORTS Recreation Director: Randy Quale and John Herbert will attend the National Recreation and Park Association Conference in San Antonio from October 4th to 8th, 1995. The association is paying most of the cost for John Herbert to attend and speak at the conference. Members were given a flyer advertising the production of"Romeo and Juliet" to be performed by the Minnesota Shakespeare Company at Murzyn Halt on Sunday, October 22, 1995 at 4:00 p.m. There was a problem during a rental of Murzyn Hail for a wedding reception. Some of the guests threw confetti and sprayed Silly String inside the hall, and staff had a difficult time removing it from the wood floor. It was decided to deduct $45.00 from the renter's damage deposit to cover additional staff time needed to take care of the problem. Line Dancing classes are being held in the main hall. No problems have been noted. Staff has had problems scheduling use of the gymnasiums from the school district. Each principal decides whether or not usage will be granted for Recreation Department programs, and some programs have been cut due to tack of available space. It was proposed that staff make one more attempt to work out the problem with ISD # 13. If no suitable agreement can be reached, a committee will be formed to meet with the school board regarding the problem. The Recreation Director will follow-up and attempt to document refusals for gym usage. Public Works Director/City Engineer: An overlay of hockey rink and basketball court at Gauvitte Park will take place. The Community Garden is being cleaned out by its users. Staff has been collecting two to three pickup loads per day during the two week clean-up period. It was proposed that nex~ year we obtain a ten cubic yard or larger dumpster to accommodate the contents of the garden and cut down on staff time. Motion by Peterson, second by Evans to adjourn at 7:13 p.m. Janice McGhee-Fetzer, Park and Recreation Commission Secretary MINUTES OCr September 5, 1995 The meeting was called to order by President, Barbara Miller. Those present were: Nancy Hoium, Don Jolly, Pat Sowada, Barbara Miller, and Becky Loader. The minutes of the August 8th meeting were reviewed, under New Business number 6, the words capital improvements were added to clarify what area of long range planning was being dealt with. Under New Business number 9, the word fines is replaced by the word fees. Motion was made, seconded, and passed to approve the minutes of the August 8th, meeting as mailed after these additions and corrections. The September 5th list of bills was reviewed. paid. The accounting was reviewed. It was moved, f,~e~ ~)nded'and pas~¢i:l 'tha~lg~ey be Old Business: 1.) The joint City Council/Library Board budget ,meeting wm ,e held at 7:00 p.m. on Tuesday, October 3, 1995. The Board will have their regular monthly meeting at 6:30 p.m. on that evening, with the joint meeting following immediately in the activity room. Each Board member will be responsible for presenting a different area of the budget for discussion. 2.) Resolution 95-40 was reviewed. This is a $200,000 permanent loan that allows the library to have cash flow solvency until taxes are collected during the second half of the year. 3.) Circulation report prepared by Marsha Tubbs was reviewed. There is no conclusive data at this time, but the circulation statistics will be monitored and the Board wi!! be updated as necessary The Board would like to tha_nX Marsha for all of her hard work on compiling the information for this report. 4.) The new Camcorder Policy was discussed. The memo from Linda Magee and the minutes from the Cable Commission meeting were reviewed. After discussion the following points were decided: a class would be offered at the library for camcorder users; the current file of camcorder users would be grandfathered in and new people would have to produce proof of completing a class or take the class at the library; a $3.00 per day fee will be instated, to be used for camcorder repair. The staff will be trained in check in and check out procedures as listed on the policy. It was moved and seconded and passed to adopt the camcorder policy with these inclusions for a trial period of 3 months. 5.) A tentative long range planning session was set for Tuesday, October 24, 1995 at 7:00 p.m. Don Jolly asked to be excused from the meeting at this point to attend a City Council work session. 8:05 p.m. 6.) 7.) The landscape plan from Pine Cone Nursery was presented. In addition to the plants the nursery will be installing, the back courtyard will be completed by the Beautification Committee. They will purchase three planters that match the snuffer we already own and will be planted by the Committee. The benches will then be re-installed. The figures from Anoka County Library about the frame relay that is due to be installed .to upgrade the telecommunications system were reviewed. IAC (Information Access Catalog) is an online periodical index that is now available on the PAC (Public Access Catalog) terminals. New Business: The Holiday/Closed day schedule for 1996 was reviewed. It was moved, seconded and passed to accept the calendar as presented. 2.) The HACA figure for 1996 was reviewed. 3.) Meredith Cable and the History Channel will be presenting a program from the library on September 18 entitled "History for Kids and Teens too". This is being done to make history appeal to kids. There will be a film, games, prizes, people dressed in costumes of the 1930's, and Meredith Cable will also donate history videos to the library. 4.) A request was made to transfer the following fund amounts: $35.00 from 4100: Rents and Leases to 3050: Expert and Professional Services $65.00 from 4100: Rents and Leases to 2186: Storytime Media $33.00 from 3430: Advertising Other to 2030: Printing and Printed Forms. It was moved, seconded, and passed to transfer the above funds as requested. 5.) Upcoming Board Meeting dates were reviewed. November 8th, 7:00 p.m. meeting. December 5th meeting and pot luck dinner. 6.) There is a possibility of grant money being available for buying PC's through the State Legislature. This will be pursued and the Board will be updated as necessary. There being no further business the meeting was adjourned. Respectfully submitted, JeJnine M. Schmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights 'services, programs, and activities. CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PATRICK HENTGES, CITY MANAGER OCTOBER 6, 1995 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF OCTOBER 9, 1995 1) OPERATIONAL REPORTS Attached please find operational reports from each department outlining activities from the month of September. 2) FEDERAL HOME LOAN BANK SPECIAL HOUSING PROGRAMS Attached please find grant/loan program information from the Federal Home Loan Bank that could be beneficial in development of a more comprehensive housing program for Columbia Heights. Additionally, I met with five MHFA officials, who administer single family and multiple housing programs. They did confirm that a county-wide effort or at least a larger application on behalf of a number of Anoka County cities would likely fare better in the grant/loan award process, than an individual City application. The bottom line is that grant/loan applications with a large local share will fare better than the "free lunch" type of applications that have minimal local commitments. Thus, the key element for Columbia Heights is to develop or commit a "pool" of local dollars to fund housing grant/loan activities. 3) HOUSING STUDY STATUS City Staff will be meeting all day October 13th to finalize a comprehensive strategy for implementing the Housing Study. Representatives from all city departments will be called upon to contribute ideas and strategies that not only improve the City's housing stock, but also identify complementing activities that improve the livability of the community's neighborhoods. It is hoped that the final draft of the housing study will be completed during the balance of the month and presented to City Council at a November work session. 4) STATUS OF MHFA GRANT APPLICATIONS As the City Council recalls, three grant applications were submitted to MHFA for the Sheffield neighborhood. The grant applications include a city-wide down payment assistance program, rehabilitation of rental property in Sheffield, and the purchase of other sites for single family homes in the Sheffield neighborhood. At this point, City Staff has not determined the funding status of either the down payment assistance program or the property acquisition applications. However, MHFA has asked that the City m-submit the rental rehabilitation application, after "options" secure the purchase of the property. It is expected that after re-submittal of the application with options for purchase, then the application will be approved during the next grant cycle. I will keep the City Council apprised of any developments with the other applications. 5) CHIEF OF POLICE STARTING DATE Thomas Johnson will be starting work as Police Chief on October 23, 1995. He will be at the October 23rd Council meeting and be formally introduced and sworn in at that time. 6) MARK YOUR CALENDARS The following are important dates and times that may be of interest to the City Council: Street Rehabilitation Programs will be conducted on November 14th and 15th, starting at 6 P.M. and 8 P.M. on each of those evenings. Amoco Pipeline will be closing 53rd between Central and Washington Street from 6 P.M. on October 24th to 6 A.M. October 25th in order to conduct maintenance on an underground pipeline. A detour has been established as a result of this interruption. The Civil Defense Appreciation Dinner is on October 28th. If you haven't returned your R.S.V.P.'s to Mary Dugdale, please do so as soon as possible. 7) REPORTS AND CORRESPONDENCE The following are reports and correspondence from other agencies: Notice of Public Utilities Commission Hearing on new area code in Minnesota. Anoka County correspondence regarding county-wide curfew ordinance (Mayor and Acting Police Chief have discussed this item and can provide commentary.) Mill Street Reconstruction Status: It appears that Mill Street should be completed by October 30th, with the exception of the final installation of the street lights. In any event, all the concrete work, the final lift of asphalt, and clean up work will be completed by that date. 8) HILLTOP SEWER DISPUTE I would like to discuss litigation regarding the Hilltop sewer dispute. Therefore, I would request that at the end of the agenda on Monday's meeting, that the Council conduct a closed Executive Session to discuss the status of the Hilltop sewer dispute. If you have any questions on these items, please contact me. cb 95/82 COLUMBIA HEIGHTS PUBLIC LIBRARY CITY OF COLUMBIA HEIGHTS ... TO: Patrick Hentges, City Manager } ,*..~ .... FROM: M. Rebecca Loader, Library Director i";'h"~" SUBJECT: September operational report L...~/~:%_,,. ! ',, ... DATE: $epZamber 28, 1995 Significant Accomplishments A. The Board met on 9/5 with four members present. B. The Friends met on 9/11 with seven members present. C. 29 people attended the 9/13 Filmtime. D. Values Week was marked at the library by the distribution of bookmarks. E. The library, Meredith Cable, and the History Channel presented a program on 9/18 entitled, "History for Kids and Teens,Too." 41 people attended and participated in History Mania (a quiz show), viewed a video, listened to Irene Parson~,and enjoyed popcorn. Marsha and Kelly dressed up in 1930's era costumes and prepared a book display, a book list, and a bookmark related to the 1930's. This cooperative effort was a lot of work, but may have opened up an avenue for more effective use of cable. F. The class schedule from Immaculate Conception School started the week of 9/17. II. Departmental Goals III. A. The Saturday hours changed 9/9 to 10:00 a.m. to 4:00 p.m. B. The new copier was delivered on 9/6. C. Jeanine attended the acs users' group meeting on 9/14. D. The new camcorder policy will be implemented on 10/1, and staff spent considerable time getting the paperwork ready. E. Pinecone Nursery performed the landscaping budgeted for 1995 on 9/19. F. Becky held a worksession for the supervisors on 9/23 on database searching. G. Becky attended the public service meeting on 9/28. Issues and Problems A. A stone smashed one of the north windows on 9/1. B. The character generator broke on 9/22. It was repaired 9/13. AUGUST Circulation 1994 1995 Adult 6681 6197 Juvenile 7162 6197 13843 12394 Work days 27 27 LIBGIS 1994 1995 Reference 1746 2074 Dir. A 248 117 Dir. B 51 31 Work days 27 27 IPRINTEDWlTH ISOYINK ~ recycled paper TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Public Works Department PATRICK HENTGES CITY MANAGER ENGINEER OPERATIONAL REPORT - SEPTEMBER OCTOBER 2, 1995 SIGNIFICANT ACCOMPLISHMENTS General Responded to 99 Gopher State One-Call requests. City-wide brush in alley inspection was completed. Constructed a concrete pad for a storage building at 4519 Taylor. Three employees completed a 3-day Equipment Operators Training Program offered by Local 49. Banners for Values Week were put up on 40th Ave. and Central Ave. Equipment setup and take down for Primary Election. Service Door in Police garage was removed and the opening was filled in prior to the floor being reconstructed. Purchased one (1) new 1995 Ford 3/4 Ton Pickup. Positive identification of Oak Wilt at 2101 Innsbruck Parkway and 5020 Pennine Pass. Public Works Superintendent attended the APWA Congress in Dallas, Texas. Streets Repaired alley between Polk and Buchanan, 37th to 39th. Repaired retaining wall located in alley between Central Ave. and Van Buren, 42nd to 43rd. Corrected storm water drainage problem, 37th and Jackson. Prepared Zone #1 streets for sealcoat. Installed temporary driveway on the north side of JPM parking lot. Hauled asphalt and concrete debris to Midwest. Replaced curb in front of 3704-3708 Jackson. Repaired pathway between Heights and Hilltop, 46th to 46½ Ave. Repaired break damage to street on 44th Ave., Central to Tyler Place. Repaired Sullivan pathway. Memorandum to Patrick Hentges October 2, 1995 Page 2 Parks Repaired downspouts at JPM. Repaired security lights at Lomianki Park. Prepared Gauvitte hockey rink and basketball court for a 2" asphalt overlay. Shut down Silver Lake Beach for the season. Installed guard rail posts by Mathaire playground. Trimmed trees in all City parks. Mowed as needed. Picked up trash as needed. Performed football and soccer field maintenance as needed. Sewer & Water Installed a new chart recorder in the Master Control Panel located at MSC. Repaired three broken watermains at: 44th Ave. between Central Ave. and Tyler Place. 39th Ave. between Arthur and Cleveland. 1629 Innsbruck Circle Installed one new gate valve at 44th Ave., between Central Ave. and Tyler Place. Continued monitoring of chlorine residual throughout the City. Assisted the City of Mpls. with efforts to super chlorinate the 24" watermain located between Pump Station #2 and 42nd and Fillmore. Jetted sanitary sewer lines in SE Quadrant. Flushed fire hydrants to maintain chlorine residual in the system. Installed two manholes on 24" water line to facilitate super chlorination efforts. Made (4) 1" taps on the 24" water line to facilitate super chlorination efforts. Repaired fire hydrant at 40th and Jefferson. Repaired stop boxes at 3704-3708 Jackson. Installed (repaired) high low water meter located in the Master Meter vault. Removed low flow meter from Master Meter vault for repair. Installed new catch basin casting at 37th Ave. and 5th St. Winterized sprinkler system at Van Buren parking lot. Responded to 40 Gopher State One-Calls. Delinquent account water shut offs (44). Engineering Continued work on several projects as follows: Building signs Memorandum to Patrick Hentges October 2, 1995 Page 3 LaBelle East Bank Erosion Control Mill Street Silver Lake Park Pond Modifications Sidewalk - 44th Ave., Tyler Place to Reservoir Blvd. Alley, 37th Ave. to 38th Ave., west of Quincy St. MSC storage yard and utility building Pump Station #2 roof Mathaire Park path Ostrander Park building Sanitary sewer lining Water tower painting Miscellaneous permits, surveys, computer input, drafting and filing MAW:jb 95-625 TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Patrick Hentges, City Manager Randy Quale, Recreation Director '~1 Operational Report, September 1 - 30, 1995 October 3, 1995 Administration A reception honoring Nancy French (Park/Recreation Clerk Typist II) was held on September 27 at Murzyn Hall. Nancy will retire on October 2. Starting October 3, Bonnie Morinville (Public Works Purchasing Clerk) will begin working half days in the Recreation office. A big thank you to Mark Winson for making Bonnie available on an interim basis to help out the Recreation Department following Nancy's retirement. o In lieu of hiring a replacement for Nancy French, the Park and Recreation Commission gave their approval for the creation of a second Recreation Program Coordinator position at their September 27 meeting. I would like to place the new position proposal on the agenda for the October 16 City Council work session. On September 27 the 1996 Recreation budget was reviewed at a joint meeting of the Park and Recreation Commission and the City Council. The lease agreement with NEI for the use of their gymnasiums was approved at the September 11 City Council meeting. As specified by the lease agreement, a certificate of insurance listing NEI as an additionally insured party is being processed by the Finance Department. We are awaiting signatures from NEI to finalize the lease. The Values 1st program held a series of programs the week of September 17 - 23 as part of their Values Awareness Week. The programs were successful with a modest turn out for each program. Additional programs are planned for the month of October. On a related issue, I will now be co-chairing the Youth sub-committee of the Values 1st program (there are nine separate Values 1st program sub-committees). The new Values 1st light pole banners were recently installed on Central Ave. and 40th Ave. Thanks should go out to the Public Works staff (especially Lauren McClannahan) for installing the banners in such a timely manner. Recreation Department staff meetings were held on 1st & 3rd Tuesdays of the month. In addition, a Murzyn Hall maintenance staff meeting was held on September 12. Page Two Operational Report - September 1 - 30, 1995 Be Ct o Mark Winson and I are working on creating a park and recreation needs assessment and opinion survey. It is our plan to have a draft of the survey available for review by the Park and Recreation Commission at their October 22 meeting. Recreation Youth football and soccer programs for children ages five to seven began this month at McKenna Park. The youth soccer teams played a series of exhibition games under the lights at Huset Park on September 28. The registration period for Traveling Basketball expired with an expected eight teams to be formed. A fifth grade girls team will be formed for the first time in many years. The Columbia Heights/ISD 4/13 Basketball Association held its first meeting of the fall season and reports that a coaches instruction manual will soon be available for review. o John Herbert attended the Park and Recreation Commission and budget meetings on September 27. Seniors Two hundred seniors participated in a Bingo night program at Murzyn Hall sponsored by the H.B. Fuller Company on September 19. Thirty-two members of the Seniors Hiking Club went to O'Brian State Park and Pine Tree Apple Orchard on September 20. o Thirty-two seniors participated in an eight hour Defensive driving class on September 21 and 22. Twenty-three seniors participated in a picnic/wiener roast at Sullivan Park on September 22. A color photo of this event was on the front page of the Northeaster newspaper. 5. Thirty-six seniors participated in a Line Dancing party at Murzyn Hall on September 27. Karen Moeller and Janice McGhee-Fetzer organized the September 27 open house/reception honoring Nancy French at Murzyn Hall (Nancy will be retiring October 2). Karen Moeller attended the Park and Recreation Commission and budget meetings on September 27. Page Three Operational Report - September 1 - 30, 1995 A trip to Duluth was held on September 28 with 82 seniors enjoying the beautiful fall colors. De John P. Murzyn Hall In 1995, thirty-five (35) out of fifty-two (52) Fridays and forty-eight (48) out of fitly-two (52) Saturdays are booked, and in 1996, eleven (11) out of fitly-two (52) Fridays and forty-five (45) out of fifty-two Saturdays are booked. 2. A Murzyn Hall maintenance staff meeting was held on September 12. Discussions were held with the maintenance staff regarding staff scheduling concerns with an emphasis on reducing staff overtime. RQ/~m Admin: Op-Rp~.Sep COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members Leona~rd M. Olson, Acting Police Chief Operational Report, September, 1995 October 4, 1995 I. Events/Accomplishments mo Police employees and their families were invited to attend the annual Police Reserve picnic that took place the evening of September 15. Everyone met at the Huset park shelter off of Jefferson Street. The crowd varied throughout the evening, and everyone had a great time. Bo Our police training program "Crime Free Multi-Housing" continued each Tuesday throughout the month. The training is for our Columbia Heights landlords and will provide a "crime free" certification at the finish. This eight hours of training will be regularly repeated every other month for those landlords who have not attended. Co Between the rains we have experienced, every chance we get, the police vehicle with "Your Speed Is" board has been placed on various streets throughout the city. The community members who have donated their time watching the vehicle are certainly appreciated. I continue to get calls from residents who are very pleased with the results of our efforts. II. Projects/Goals A° The Anoka County grant that funded our traffic program "A.T.A.C." has come to a close. The program appears to have ended without any chance of renewal as was not the case in recent years. Perhaps other programs will become a reality as other grant opportunities become available. Bo Our D.A.R.E. officers have been busy with the new school year and our latest D.A.R.E. parent training is to begin in the near future. Another new program for our middle school youth is the G.R.E.A.T. training program that is aimed at teaching resistance to gang related pressures. C° The sergeants, C.O.P. officers, and I attended part three of the 40-hour C.O.P. training course on September 29, which was presented by the Anoka Police Training Institute. Portion four and the final fifth class will be upcoming in the near future. Mayor and City Council Members Page 2 October 4, 1995 III. Issues/Problems mo The first part of the month brought us the 1994 crime statistics which were not very favorable, especially for the City of Hilltop. I fielded numerous calls from the media, as well as residents, politicians, and other concerned parties. Crime statistics are difficult to explain sometimes and police do not have the cure for societal ills, but the positive side is that your police department is not watching from the sidelines. We actively examine new crime prevention programs and continue to work hard at providing the community with the numerous policing programs we already have in place. LMO:mld 95-313 DATE: TO: FROM: RE: CITY OF COLUMBIA HEIGHTS SEPTEMBER 8, 1995 PATRICK HENTGES CITY MANAGER WILLIAM ELRITE FINANCE DIRECTOR OPERATIONAL REPORT SEPTEMBER 1995 DEPARTMENTAL GOALS: 1996 Budget Process: The 1996 budget process is continuing on schedule. 1995 Projected Expenditures: Some Department and Division Heads have completed and submitted to the Finance Department new projections on the 1995 expenditures, and others arc still completing their projections. As soon as the Finance Department staff has the projections a summary report will be submitted to the City Council. Municipal General Election: As you are aware, the municipal general election is scheduled for November 7th. Preparations are going well for this election, and everything appears to be moving smoothly. Absentee ballots will be available at City Hall on Monday, October 9th, and citizens will be able to vote at City Hall until 7:00 p.m., November 6th. At 7:00 p.m. on November 6th absentee balloting closes, and after that time individuals will no longer be able to return absentee ballots to the City and/or to polling precincts. Absentee ballots that are delivered through the U.S. Postal Service on November 7th are accepted; however, on November 7th individuals cannot drop off voted absentee ballots at the precincts. There was some slight confusion on this during the primary election as one individual tried to deliver an absentee ballot for another individual to the voting poll on election day. The ballot was not accepted. ISSUES AND PROBLEMS: Lightning Strike: On August 1 lth, at approximately 8:30 a.m. lightning struck City Hall. The major damage from this lightning was in the Police Department. Total cost for repairs in that area were $4,693.61. In addition, approximately $500 damage was done to the City's central phone system. At this time, all of the damage has been repaired, and a claim has been submitted to our insurance company. It is anticipated that the insurance company will cover a major portion of this loss. Operational Report October 4, 1995 Page Two Water Billing Problem: Water billing problems and customer problems are not normally reported to the Council as they are a frequent, regular occurrence. This problem is being reported because chances are good the individual will be contacting the Council. We have recently encountered some problems with the water bill for Harold Hoium. Mr. Hoium has an outside register on his house that is not working correctly. The last time we were in Mr. Hoium's house to obtain a reading fi'om his water meter was in January 1995. As Mr. Hoium will not allow us back into his house to obtain a reading, his bills are being estimated. In our estimating procedure, every time we estimate a bill we increase it from the previous estimate. Subsequently, Mr. Hoium's bill is growing. Mr. Hoium has been contacted but he refuses to allow a meter reader or anyone into his house to read the meter until next January as he says we only need to read the meter once a year. We will there continue increasing the estimated water billings to Mr. Hoium. Mr. Hoium has also taken the position that we cannot turn his water off because the stop box belongs to him. Unless the City Council or Mayor intervene in this matter, Mr. Hoium will be treated the same as all other water customers. WE:dn 9510041 To: From: Subject: Date: Columbia Heights Fire Department Pat Hentges, City Manager Charles Kewatt, Fire Chief Operation Report October 5, 1995 Operation Report September 1995 A. Significant Accomplishments Emergency Medical Calls - 128 Fire or Good Intent Calls - 25 Classification of Alarms Still Alarms - 137 Company Alarms - 11 General Alarms - 5 Total Calls for the Month - 153 Number of Total Calls Billed to Hilltop - 9 Training 249 Hours Station-Duty (paid-on-call personnel) Hours Training (all personnel) Structure Fires with Property Loss - 2 Sep 17 39th & McKinley... Park Outbuilding Sep 18 3740 Reservoir Blvd Mutual Aid - 0 .... $1,000 Garage ........... $4,000 B. Status of Department Goals 1. Inspection Department Status Report Sept 1995 License Inspections 63 Section 8 20 Home Safety Insp 4 Private Home Search Warrant Inspection Shifts: 13 Total Sept Inspections: 290 Reinspections Complaints Notice Postings 1 Inspections per Shift: 22.3 Inspections per Hour: 4 187 7 8 3) Issues or Problems 1) One new recruit started Firefighter Training on September 28, 1995 (day classes). 2) Check from State of Minnesota in the amount of $3,367.80 received for Emergency Medical Technician Training Reimbursement (copy attached). CWK:cf Attachment 95-170 REMOVE CHECK ALONG THIS PERFORATION DEPARTMENT OFFINANGE STATE OF MINNESOTA 400 CENTENNIAL BLDG. 658 CEDAR ST. ST. PAU~ MINNESOTA 55155 612-296-1706 47535241 p DATE NUMBER Y R [NET AMOUNT D TE O R COLUNBTA HEIGHTS $ ~~$, :567.80 ENERGENCY SI~IAD ~55 NILL ST NE TO HF E 9-18-95 COLUHBZA HEIGHTS i VENDOR INVOIOE AMOUNT TRANS NUMBER AGENCY & PHONE NUMBER 740.04 2,627.76i H12 50000001647 H12 50000001647 HEALTH HEALTH DATE NUMBER VENDOR NAME 09- 18- 95 ~7555241 COLUt4BIA HEIGHTS ENERGENCY SQUAD 612 625 5792i04 AHB TRNG 09/19/95 612 625 5792116 AtlB TRNG 09/19/9~ NET 3,367.801 : CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-~87§ (612) 782-2800 x la) or ('ouncihncmhers Donald G. J.lh i~l'UCe (i. Na~ uwki Gurx I_ l'ClCl'SOll Robert ~k. Ructlimam~ ('it} Manager DATE: TO: FROM: RE: October 5, 1995 Pat Hentges, City Manager ~p;~ // -~ Donald R. Schneider, Community Development Directo MONTHLY REPORT ON COMMUNITY DEVELOPMENT DEPARTMENT ACTIVITIES FOR SEPTEMBER BUILDING INSPECTIONS/PE~!TS/ZONING/GRANTS: The monthly ,,Protective Inspections, Building Permits" report is attached as Exhibit "A". Reports on grant activities are included below. PARKVIEW VILLa HOUSING COMPLEX (PVHC):. The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". HOUSING REHABILITATION; There are 10 families on the very low income preference waiting list and 17 families on the non-preference waiting list for CDBG Deferred Loan/Grant Program. FY1995 CDBG/HOME rehabilitation program funds, which are expected to be available now, should be adequate to complete 6 to 7 rehab projects. Scott McKinney is currently working on 2 deferred loans (grants) through the Minnesota Housing Finance Agency (MHFA) Deferred Loan Program for the next funding phase. Scott will be attending additional training October 18 in regard to originating MHFA Fix-Up Fund loans. CITY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)/HOME PROGRAM: Contracts for the FY 1995 Public Service activities have been received from Anoka County and sent to ACCAP (Senior Outreach Program), Hot Meals for Shut-Ins, and SACA for their signature and return. Anoka County is expected to send the contract between the city and Anoka County HRA shortly. MULTI-USE REDEVELOPMENT PLAN (MURP) PROJECT: Barnick Development - Transfer of the property at 500 38th Ave. NE and 3725 5th St. NE from the HRA to the Barnicks was completed on September 12. Renovations and new construction is expected to start shortly. "SERVICE IS OUR BUSINESS" EQU,~L OPI'ORTUN: ~ 'f EI'.~PLC ,'ER THE CITY OF COLUMBIA HEIGHTS DOES NO7 D!SCRIM NAEE ()N i-F-E E.¥~StS OF DISABILITY IN EMPLOYMENT OB THE PBOV~SION OF 5EER'v~ }ES HRA MONTHLY REPORT OCTOBER 5, 1995 PAGE 2 RENTAL ASSISTANCE PROGRAM: ae Under the Section 8 Rental Assistance Program, we through the Metro HRA, assisted 170 very low income families with rental of decent, safe, and sanitary dwelling units in Columbia Heights and Hilltop through Certificates (128 families) and Vouchers (42 families). Twelve (12) Metro HRA families have been trans- ferred from Metro HRA to the Columbia Heights program. More are expected to transfer in the next months, generally as they approach their annual renewal under Metro HRA. Ce We continue to await a reply from HUD regarding the local preference and our waiting list. De New Fair Market Rents have been received from HUD and will be effective as of October 1 ($474 for 1 bedroom, $605 for 2 bedroom, and $820 for a three bedroom). (The previous limits were $483 for one bedroom, $615 for two bedroom and $834 for three bedroom units). OTHER: MHFA Minnesota city Participation Proqram (MCPP) First Time Home-buyer Proqram: Available as o~ July 26, this program offers 30 year fixed rate loans at 6.5% per annum (Annual Percentage Rate of 7.423%) with only 1.5 points to the seller. All of the $392,987 of MCPP allocation for Columbia Heights is committed to loans. Additional funds are expected to be available November 27 if other communities do use their allocations. (A status report is attached as Appendix "C". B. Sheffield Neighborhood Redevelopment: A status report is attached as Appendix "D". Ce Four-Plex at 4607 Tyler Street: On September 19 the Contract for $86,395 was awarded by the HRA Board to William Mattson Construction. The renova- tion work is expected to be completed during the next three months. The HRA Board also approved a policy for restricting occupancy of the four two- bedroom units to lower income residents 55 years of age or older and setting the rent for the units at $40 below the Metro Area Fair Market Rent (with the new FMR's as of October 1) This means the rent will be $539 per month including heat and utilities (except for electricity). Also, approved was having Crest View Lutheran Home provide management, maintenance and special services for the project. HRA MONTHLY REPORT OCTOBER 5, 1995 PAGE 3 Sale of Cit¥/HRA Owned Lots: (1) 4450 Buchanan: As of October 2 the lot at 4450 Buchanan is being transferred to Michael Klukas under the terms of the redevelopment Agreement with him. He is to start building a house on the site within two years. (2) 4204 6th Street N.E.: On October 9, the City Council will be considering an Ordi- nance approving the sale of the lot at 4204 6th Street to Mr. & Mrs. Douglas Beers of 4208 6th Street for $10,000. The Beers plan on retaining the lot as yard area for their home. Application for MHFA Proqrams: Pending final action by MHFA are the following grant/loan appli- cations: (1) Affordable Rental Investment Fund - Purchase/renovation of two duplexes in 4600 block of Pierce St. NE. (east side). After renovation, City would rent units to lower income families ($180,000). (2) Housinq Trust Fund - Downpayment Assis- tance for lower income families to purchase homes in Columbia Heights. ($100,000 for assisting 20 families at $5,000 each). (3) Publicly Owned Neiqhborhood Land Trust Proqram - Purchase and removal of 3 dete- riorating vacant (or from owner/occupants who sign relocation waivers) duplex and single family buildings on 4500 block of Fillmore and Taylor. Lots would be leased to low and moderate income families for construction of new single family homes ($195,000) · F. Medtronic Development: Staff is working with the city Manager and Medtronic personnel on a possible development at the Medtronic site at 800 53rd Avenue NE. Please call us 784-2855 if you have any questions in regard to the above. Enclosure cc: HRA Comm./ Mayor & City Council/City Mgr/City Eng./Bid. Insp./ City Finance Dir./City Attorney/P&Z Comm./BRLF Committee Holmes & Graven (Steve Bubul/Bob Long) Jim Bettendorf, PVHC FOCUS/Northeaster News Northeast State Bank (Mike Collins); Norwest Bank (Greg Quade); First Banks (Jim Passeri/Kristin Penner) City of Columbia Heiqhts, Mn. 782-2817 55421 PROTECTIVE INSPECTIONS, BUILDING PERMITS MONTHLY REPORT TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED 1. Single Family Dwellings 2. Duplexes/Double Bungalow 3. Multiple Dwellings 4. Residential Additions 5. Residential Repalr/Maint. 6. Residential New Garages ?. New Commerclal/Inst. Const;' 8. New Industrial Construction 9. Comm/lnst./lnd. Addns~ lO. Comm./Inst./Ind. Repair/Maint. ll. Signs -Permanent 12. Sprinklers 13. Demolitions 14. Retaining Walls 15. Fences 16. Others Permits with TOTAL Heating Permits Plumbing Permits Sewer Permits Water Permits TOTAL two or more classes ESTIMATED VALUATIONS OF PERMITS SEPTEttBER 19~5 2 0 0 2 38 3 o/o 0 2/o/o 1/0/0 2 1 65 14 14 SEPTEMBER THIS YEAR TO 'DATE 0 12 O 0 0 0 2 45 36 1/0 0 O O -4 13 6 -4 61 489 25 143 10 146 1 16 4 68 40 373 LAST YEAR TO DATE 5 0 0 231 20 1/0 0 o/0/o 21/3/3 15 8 20 46 -12 435 137 84 252 ISSUED . '1,774,ngn i 1. Single Family Dwellings 2. Duplexes/Dbl.Bungalow, NEW 3. New Multiple Dwellings 4. Residential Additions 5. Residential Malnt./Repair 6. Residential New Garages TOTAL RESIDENTIAL 7. New Commercial/Inst. Const. 8. New Industrial Construction 9. Comm./Inst/lnd. Additions 10. Comm./Inst/Ind. Maint./Repairs TOTAL COMM./INST./IND. ll. Signs - Permanent 12. Sprinklers 13. Retaining Walls 14. Demolitions 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS U 701.244 lOO~470 2,540,71o 928,000~ 0 88~ i,8~2,094 853 0 0 0 104,887~ 115,999 47,3~6 2~.500 142,651 373.343. OI 853'uuu O o lO.49fi o 2~4oo) o 12,895 853,000 8~000 600 4,800 9,220 0 O 22,650 408,888 0 24,990 1,020,641. 0 48= 1,336,263 126 0 8,o75J 197,393J 4~139~415I. 12 16 13o,oo6 3,318,363 © LUTHERAN HOME OCT - 2 1995 SEPTEMBER 29, 1995 TO: FROM: SUBJECT: DONALD SCHNEIDER, EXECUTIVE DIRECTOR; HRA SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; HRA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST VIEW JIM BETTENDORF, PUBLIC HOUSING MANAGER SEPTEMBER PARKVIEW VILLA MANAGEMENT REPORT PROPERTY ISSUES: Project close out for the Fire Sprinkler project will occur after minor work on the electronic fire monitoring panel, minor repairs to the decorative cover, and final clean up. Work was started on the installation of a new hot water heater for Parkview North. Ryan Plumbing is completing the work per contract, they are to complete the work in the near future. The installation of the new boiler controls for Parkview North was completed in September per our agreement with Owens Services. This system will allow our on site Maintenance Staff to control the heating systems as opposed to the off site energy management service. Staff are taking bids to complete a handicapped accessibility renovation to apartment 104 as budgeted. We should be receiving bids by October 6th. A theft of the Community Room "B" wireless microphone system occurred over the Labor Day Holiday Weekend. The receiver and a lamp were reported as stolen to the Police Department. m C~ m o r- < Z O C -r OCCUPANCY ISSUES: Parkview North has one vacancy that will be filled with an intra- building relocate during October. Parkview South is at full occupancy. A Center for Geriatric Care · Accredited by The Lutheran Church -- Missouri Synod Equal Opportunity Employer APPENDIX '~B" Mr. D. Schneider Ms. S. Barnes Commissioners, HRA of Columbia Heights Board of Directors, Crest View -2 September 29, 1995 OCCUPANCY ISSUES (cont.): Waiting list totais are as foilows: PA_RKVlEW VILLA NORTH PARKVIEW VILLA SOUT~ 27 CH Residents 34 CH Residents 48 Non-residents !0 Ncn-residents Six rent re-certifications were completed covering both Parkview North and South for the month of September. A rededication and open house ior Parkview Villa's 20th Anniversary is being planned for Saturday, October 28th. Invitations wiii be delivered announcing the event. JB/jeb B1 MINNESOTA HOUSING FINANCE AGENCY 0OT - 3 ~oa~ MCPP Update 95-3 October 3, 1995 Memo Highlights Funds Use Report City Pool Collapse Application Deposit Refund Program Marketing 1996 Proc, lram Applications Keep up the good work! Our latest Funds Use Report (attached) shows several cities have already committed all their allocated funds. Remember, under new legislation, if you haven't committed at least 50% of your funds by February 15, 1996, you will not be eligible for additional funds for 2 calendar years. Don't forget, individual city set-asides expire on Monday, November 27, 1995. All unused city allocations will be combined and available to all participating cities and lenders until the program ends on Thursday, January 25, 1996. If you haven't received your 1% application deposit back, call Gene Aho at 612-297-3129. 400 Sibiey Street. Suite 300, St. Paul. Minnesota 55101 (6!2) 296.7608 T~lecopier (612) 296-8139 TDD (612) 297-2,361 Equal Opportunity Housing and Equal Opportunity Employment MCPP Update 95-3 Page 2 October 3, 1995 Marketing pays off. Keep working with your local lenders, real estate agents, etc. If you need more brochures, call (612) 296-7613 (Metro) or 1-800-657-3802 (Greater Minnesota). Also, don't forget our shared marketing program ( MCPP Update 95-2). It's an excellent way to do your marketing at a reduced cost. Mark your calendars! The 1996 Minnesota City Participation Program applications will be due between February 1 and February 15, 1996. We'll be mailing applications to all cities in December. If you have questions in meantime, call us at 296-7613 (Metro) or 1-800-657-3802 (Greater Minnesota). 1995 Minnesota Cities Participation Program Funds Use Report September 29, 1995 Balance City/County Allocated Committed* Available City of Albert Lea Anoka HRA Austin HRA Belle Plaine HRA Bemidji EDA Brainerd HRA Brooklyn Center EDA Brooklyn Park EDA Buffalo HRA Columbia Heights Crystal EDA City of Detroit Lakes City of Duluth Eden Prairie HRA Elbow Lake EDA Elk River HRA City of Fergus Falls Fridley HRA City of Glencoe City of Hopkins Hutchinson HRA Lake City EDA Little Falls HRA Mankato HRA City of Maple Grove City of Maple Lake $379,635 $361,459 $453,3O8 SI00,000' $230,800 $258,776 $589,984 $1,201,866 $156,692 $392,847 $492,264 $150,076 $1,765,590 $877,584 $100,000 $256,501 $257,804 $584,898 $100,000 $339,231 $247,3OO $100,000 $154,687 $649,969 $750,000 $100,000 $386,523 $132,004 $476,424 $0 $231,922 $215,900 $671,567 $1,222,246 $227,614 $5O4 363 $495,252 $27,6OO $1,455,151 $231,818 $0 $344,981 $3O7,8OO $633,093 $129,550 $341,712 $o $o $108,907 $680,342 $574,095 $64,900 -$6 888 $229 455 -$23 116 $100,000 -$1 122 $42,876 -$81,583 -$20,380 -$70,922 -$1111516 -$2,988 $122 476 $310 439 $645 766 $100 000 -$88 ~80 -$49 996 -$48 195 -$29 550 -$2 481 $247,300 $100,000 $45,780 -$30,373 $175,905 $35,100 SHEFFIELD NEIGHBORHOOD REDEVELOPMENT STATUS REPORT September 29, 1995 TARGET BLOCK - (4600 Pierce and Fillmore N.E.~ A. Duplexes Acquired/Removed: 20 B. Single Family Lots Replatted: 18 C. New Single Family Houses Built and Occupied: 6 D. New Single Family Houses Under Construction: 2 E. Lots in Process of Being Sold and Developed with Single Family Homes: 10 OUTSIDE TARGET BLOCK - (In area bound by Central Ave. on West~ 47th Ave. on North, Johnson Ave. on East, 45th Ave. on South) A. Duplexes Acquired/Removed: 3 (4501/4555 Taylor & 4531 Fillmore) B. Duplexes Acquired/Renovated for City Ownership/Rental: 2 (4519-21 Taylor/4642-44 Taylor) C. Deteriorated Single Family House Acquired/Removed: 1 (4612 Taylor) D. Duplexes Acquired and in Process of Having Duplex Removed: 3 (4550-52 Fillmore/4549-51 Taylor/ 4535-37 Taylor) E. New Single Family Houses Built/Occupied: 1 (4531 Fillmore) F. Lots Sold and Being Developed With Single Family Houses: 1 (4612 Taylor & 4535 Taylor) G. Lots in Process of Being Sold and Developed with Single Family Houses: 4 (4501, 4549 & 4550 Taylor & 4550 Fillmore) H. Four-Plex Acquired and in Process of Being Renovated: 1 (4607 Tyler St. N.E.) I. Additional Planned Duplex Acquisitions: 5 QUESTIONS: Call Don Schneider - 782-2855 SFRPT APPENDIX Affordable Housing (Subsidy) Program Federal Home Loan Bank Des Moines FEDERAL HOME LOAN BANK OF DES MOINES General Instructions for the Affordable Housing Program Application The "Institution" listed on page 1 is the financial institution who is a stockholder of the Federal Home Loan Bank of Des Moines. The "Authorized Signature" requested on page 9 and on the Monitoring Certification must be one of the institution's officers authorized to borrow for advance purposes. Please respond to all applicable questions as thoroughly and completely as possible. If needed, narrative may be continued on additional pages inserted immediately following the application page. Please avoid use of the phrase "See Attached." Clearly label all exhibits and attachments referenced in your narrative for quick referral. Applications may satisfy at least one of the fa'st two priorities listed on page 4, but may not qualify under both. If the project cannot satisfy either priority, it is not eligible for AHP funding. If your application qualifies under Priority gl - Owner Occupied Housing, please attach the following: a homeowner affordability analysis showing the expected PITI payment, typical sales price, mortgage amount and terms, and the income range of buyers that could afford the home. If your proposal addresses Priority g2 - Rental Housing, please attach the following: 1) a complete financial Sources and Uses Summary that balances and equals the stated Total Development Cost of the project. Also, it needs to identify acquisition, rehabilitation, and other related costs; 2) a 15-year income and expense operating pro forma with debt coverage ratios, projected rents by unit size, maintenance, and operating reserves; and 3) if the project proposes to utili:,e low-income housing tax credits (IRS Section 42), please provide an explanation of how the value of the credits was determined. If LIHTCs have been approved by the state housing finance agency, please forward evidence of that commitment along with a completed Rental Projects Worksheet (contact the Federal Home Loan Bank of Des Moines for this form at 1-800-544-FHLB, ext. 1181). 7/29/94 PLEASE FILL OUT ALL APPLICABLE AREAS FHLB Member Financial Institution Address Contact Person Title Telephone Number Fax Number Docket Number I. A. Subsidized Advance Amount $ Term of Advance Rate Requested % Discount Requested bps B. Direct Subsidy Subsidy Requested $ Financing to be subsidized $ C. What spread, if any, will be added to the AHP Advance Rate? D. What is the standard spread for this type of loan? E. Please describe how the subsidy amount requested was determined. bps H. A. Name of:Project: B. Location of Project (please complete each item applicable): Address County City State Zip Code Census Tract Number or Township Name where property is located (REQUIRED) HUD Median Income for this Project A~a (median incomes must be adjusted by family size to determine tenant/homeownership eligibility) ~1 Rural Please call 1-800-544-3452, extension 1109, for current median incomes. -1- Co State how project alTu-matively promotes fair housing. (Attach AWn'mative Fair Housing Marketing Plan, U.S. Department of HUD Form 935.2, or list the names of organizations you will use to attract applications from low- income minorities and protected classes. Please list the type of marketing effort that will be undertaken and the frequency of those efforts.) Do Please list sources of financing and equity in the project, including construction, financing permanent financing, grants, donations and sweat equity. Attach letters of commitment, if available. Identify each source as to type by noting after name (L) f~' Loan, (G) f~' Grant, or (E) f~ Equity. Indicate whether proposed, requested, or approved in status column. Source Type Amount Terms Status AHP PROPOSED Total Development Cost $ Subsidy dollars other than AHP funds committed to project $ Estimated project start date Estimated project completion date Estimated date when AItP funds will be drawn first Is the project ready to begin construction or issue mortgages at this time? [21 Yes [21 No Will the project be ready to begin construction or issue mortgages two months after the application deadline date? ~ Yes ~ No If No, what additional commitments are needed, and what is the estimated date of commitment? -2- E. Please provide a concise description of the project. (Include total project cost, number of units, number of new units, rehab units, and usual summary information.) F. Type of Project: [~[ Single Family [~ Multi-Family ~ Homeownership ~ Rental G. Please describe the project's feasibility, including local market conditions that would justify the project/aclivity. Is the project sponsored by a community or nonprofit organization? [21 Yes [21 No If the project involves the active participation of a community or nonprofit organization, please describe the ~Sl~.cnSOr's record of performance, qualifications, and capacity to carry out its project responsibilities. Describe the ific role which the sponsor will play (i.e., developer, owner, investor, manager, etc.). Name of sponsor:. Mailing Address: Contact Person: Title: Telephone: FAX: -3- I. Does the applicant have any past or present financial or ownership interest in the project? If so, please describe. ho Priorities. In the space provided, please describe the relationship of the project to the Affordable Homing Program's priorities listed below: 1. Projects the principal purpose of which is to t-mance the purchase, construction and/or rehabilitation of owner-occupied homes for very low-income (below 50% of median), low- and moderate-income (below 80% of median) households in that priority order;, or o Projects the principal purpose of which is to finance the purchase, construction and/or rehabilitation of rental housing, at least 20 percent of the units of which will be occupied by and affordable for very low- income households for the remaining useful life of such housing or the mortgage terms; or -4- o Projects that finance the purchase and/or rehabilitation of housing owned or held by thc United. States Government or any agency or insu'umentality of thc United States including those held by the U. S. Department of Housing and Urban DcvelopmenL the Resolution Trust Corporation, Farmers Home Administration, Veterans Administration, Federal National Mortgage Association, and the Federal Home Loan Mortgage Corporation; or Projects that £mance the purchase, construction and/or rehabilitation of housing, which is sponsored by any nonprofit organization, any state or political subdivision of any state, any local housing authority, or state finance agency; or 5. Projects that empower the urban and rural poor through resident management, homest _eocl_~ing, serf-help housing, and similar programs that meet critical urban or rural housing needs; or -5- 6. Projects that provide permanent housing for the homeless. Any units 'that are targeted to households below 30% of median income will be considered a targeted homeless unit; or 7. Projects that achieve economic integration .by pro~ding, housing, to very low-income households in upper income areas as well as to projects that provide a mLX of incomes m very low-income areas (census tracts or townships required). Bo Targeting and Effectiveness. Please describe the extent, if any, to which the project will target households with incomes below the maximum allowed by the regulations. (Include percent or number of units to be so targeted, realizing that the more units targeting households below 50% of median income, the higher the score will be.) Number of units to be assisted with AHP Number of units above 80% of median income Number of units between 61% and 80% of median income Number of units between 51% and 60% of median income Number of units at 50% or below of m~ian income Number of homeless units or units targeted to those below 30% of median income Number of single-room occupancy units Number of handicapped units Number of elderly units Number of family units Describe the extent, if any, to which the projects will target the incomes below the maximum allowed by the regulations. -6- Please provide any additional information bearing on the project's effectiveness. Co Long-term Retention. Plea.sc indicate the number of years the project will bc retained as affordable housing: years (Note: AI-IP reporting, monitoring and recapture provisions remain in effect for the full retention period.) Please explain how this will be accomplished; fro' example, land covenants, deed restrictions, second liens, low- income housing tax credits, ets. Please identify the legal mechanism the membex will execute to ensure the retention period stated above. Do Community Involvement. Please describe the extent to which the project involves nonprofit and community organizations, other than the project sponsor(s), the comm .m[i_'ty in~...ests, rep.resented by.th .e~e groups, ,a~.d ~e extent to which they are local in nature. Please list any specific conmOutmns mese organ~at~ons are ma~ng to the project, such as the donation of land, cash grants, zoning variances or other concessions, social services, marketing, and outreach. Letters from local organizations providing demonstrable action must be submitted to document support. N~ne of local organization D~scriotion of suooort to be orovided to the oroiect Additional Information -7- Community Stability. Please describe the extent to which the project preserves the community stability by minimizing the displacement of low- and moderate-income households and by maximizing community stability. Please describe the extent to which the project serves existing low- and moderate-income residents of the community. If the project involves any displacement, please provide a summary of the sponsor's plans, if any, to deal with the resettlement of displaced households. F. Innovation. Please describe the extent to which the project involves a particularly new or unusual approach, either f'mancial or non-financial, for meeting the housing needs for low- and moderate-income persons. IV. Please explain how you intend to monitor and report the use of any subsidy granted, including an explanation of how the project's structure ensures that a preponderance of the assistance is received by low- and moderate-income persons. -8- Applicant certifies that the information in the application is correct and that the subsidy received for this project will not exceed the maximum allowable pursuant to Section 960.9 of the Affordable Housing Regulations and that the subsidy or other assistance provided shall only be for uses authorized under Section 960.3 of the Affordable Housing Regulations. Applicant further certifies that any proceeds of a subsidized advance or direct subsidy which will not be or cease to be used for the proposes approved by the Federal Home Loan Bank of Des Moines and the Federal Housing Finance Board will be recaptured and the unused or improperly used subsidy will be returned to the Federal Home Loan Bank of Des Moines. Applicant also agrees to submit reports and certifications as the Bank may required. Amholized Sign~m~ of FHLB Member lnslitmioo ~ Offioer Typed N~me Title l~e Signed Return this form by the deadline to: Ms. Nancy Grandquist Federal Home Loan Bank of Des Moines 907 Walnut Street Des Moines, IA 50309 Telephone: (515) 281-1109 Fax: (515) 281-1047 PLEASE SUBMIT ONE (1) ORIGINAL AND TWO (2) COPIES OF THE AFFORDABLE HOUSING PROGRAM APPLICATION. ALL AFFORDABLE HOUSING PROGRAM APPLICATION DOCUMENTS NEED TO BE SUBMITTED ON 8-1/2" X 11" PAPER, PRINTED ON ONE SIDE ONLY. NO SPECIAL BINDERS OR NOTEBOOKS PLEASE. ADDITIONAL REQUESTS: OWNER-OCCUPIED HOUSING (PRIORITY 1, PAGE 4): DETAILED TOTAL DEVELOPMENT BUDGET CONSISTENT WiTH THE BUDGET ON PAGE 2 OF THIS APPLICATION. AFFORDABILITY ANALYSIS SHOWING P&I, AHP SUBSIDY, AVERAGE PURCHASE AND FINANCING COSTS, AND TERMS OF FINANCING. DETAILED SOURCES AND USES STATEMENT. RENTAL PROJECTS (PRIORITY 2, PAGE 4): 15-YEAR FINANCIAL PRO FORMA INCLUDING DEBT COVERAGE RATIOS, VACANCY RATES, DEVELOPER FEES, AND TAX CREDIT EQUITY CALCULATIONS (IF APPLICABLE). DETAILED SOURCES AND USES STATEMENT CONSISTENT WITH THE BUDGET ON PAGE 2 OF THIS APPLICATION. · RENTAL PROJECT WORKSHEET (CONTACT FHLB OF DES MOINES). IF RENTS PROJECTED ARE BELOW FAIR MARKET RENTS ESTABLISHED BY THE U.S. DEPARTMENT OF HUD, PLEASE PROVIDE A DETAILED EXPLANATION OF THE REASON. -9- FEDERAL HOME LOAN BANK OF DES MOINES AHP Application Data Summary Member Full Name Member City Member State Advance/Loan Spread Project City Member Docket Number Project State Scattered Site: Yes ~lNo Rural: ~1 Yes ~1 No Financing Sources ($ thousands) AHP Subsidized Financing or Direct Subsidy (1) Other Loans (Conventional) (2) Low-Income Housing Tax Credit (3) Non-LIHTC Equity (4) Other Subsidies (5) State Housing Agency (6) State & Local Grants (7) Foundations (8) Other Grants (9) Preservation Tax Credits (10) CDBG (11) Rental Rehabilitation (12) Section 8? Yes or No (13) McKinney Act (14) Other HUD (15) (Note: These numbers must correspond with the Sources and Uses Statement submitted.) Total Development Cost ($ thou.). Project Start Date C/r/Mo; e.g., 9109) Rehabilitation Description (if applicable) Major Rehab. (Gut): ~1 Yes Q No Minor Rehab. (Cosmetic): ~1 Yes Estimated Rehabilitation Cost Per Unit ($ thou.) ~ No Any Commercial Space: ~1 Yes O No Fannie Mae Affordable: O Yes O No Downpayment Assistance:~l Yes ~ No Number of AHP Assisted Units: Number of Single-family Owner Units: Number of Single-family Rental Units: Number of Multifamily Owner Units: Number of Multifamily Rental Units: For-profit Developer:. ~ Yes Name of Primary Sponsor Sponsor Street Address QNo Sponsor City Sponsor State Sponsor ZIP Multiple or Co-Sponsors: ~1 Yes ~1 No Member RED: ~1 Yes I~1 No Homeownership Priority: I~ Yes ~ No Rental Priority: ~1 Yes l~ No Government Property (Check all that apply) RTC Property VA Property Fannie Mae/Freddie Mac Sta!e/Local Government Propert~ Nonprofit Priority: 0 Yes 0 No Empowerment Priority (Check all that apply) Cooperative Tenant Council Tenant/Neighborhood Association Mandatory Counseling Day Care Center Sweat Equity Homesteading Self-Help Housing Other Homeless Priority (Check all that apply) Single-room Occupancy Target Mentally m, ete. Links to Referral Agencies Homeless Set-asides District Bank Priorigv (Cho;k if aoollcable) ~1 Yes O No Total Number of Units Market-rate Units Very Low-income Units Homeless Units Single-room Occupancy Units Handicapped Units Elderly Units Family Units Lowest Income Targeted if Below 50 Percent of Medal_an (percent of median) Lone.term Retention Minimum Retention (years) Covenants (years) Deed Restrictions (years) Land Trust (years) Tax Credits (years) Soft Seconds (years) Other (years) Any Displacement: Relocation Plans, (if applicable): Tax Credits in Hand: Other Funding Sources Approved: Yes 0 No Yes ~ No Yes 0 No Yes ~ No Bank Score Multiple Members (yes or no) Subsidized Advance ($ thou.) Term of Advance (years) Advance Rate (%) NPV of Advance Subsidy ($ thou.) Amount of Direct Subsidy ($ thou.) Member Loan Rate (%) Lender Spread Priorities Met Government Properties Nonprofit Sponsor Empowerment FOR BANK USE ONLY basis points Homeless Bank Priority Group I Points Targeting Points Retention Points Effectiveness Points Involvement Points Stability Points Innovation Points 1/11/95 MONITORING CERTIFICATION All awardees of Affordable Housing Program (AHP) funds are required to maintain records concerning the member institution's activities regarding thc AHP and certain information concerning the beneficiaries of the AHP funds. This information is subject to inspection by the Federal Home Loan Bank staff and should be used to generate periodic reports as requested by the Federal Home Loan Bank. The activities of the member institution that need to be documented include all promotional activities, an accounting of the funds showing any interest that has been earned, sample loan and retention documents, any AHP presentation that has been given to the Board of Directors of the member institution, and a certification as to the use of the AHP funds from the member institution's Board of Directors. Required beneficiary information will include verified income information and HMDA information. Subsidy information showing what the beneficiary contn'butes to housing costs will also be necessary. An example of this would be the amount of rent paid or, for owner-occupied units, principal, interest, taxes and insurance payments. This information will demonstrate that the project has satisfied the income limits and the affordability requirements of the AHP regulations. It should be noted that, in many instances, the application has set higher standards than those required under the federal regulations, so it is those standards that must be met. The undersigned hereby certifies that the member institution will comply with all Federal Home Loan Bank monitoring requirements. (Please attach to the application.) Dated this day of , Signature Member Name Street Address City, State, Zip Code AHP PROJECT SCORING GUIDELINES REGULATIONS General: Projects should first be evaloot_¢d regarding their feasibility, including the ability of the member to qualify for an advance to fund ~ project. Projects which are projected to have all commitments and approvals necessary to begin construction, or the issuance of mortgages, within two month, s of lhe closing of the application period, will be awarded 2.5 points at the beginning of the scoring process under Priority 1 or 2. Projects which have all necessary commitments and approvals at the time of application will be awarded an additional 2.5 points under Priority 1 or 2. Feasible projects that meet at least Ihree of the priorities shall be grouped and rated before projects that meet fewer lhan three priorities. Projects in the first group will be ranked. Projects in the second group will be rated only ff there are ~cient applications in the first group to exhaust the available subsidy. The total possible score a project may receive is 100 points. The Bank will evaluate each proposed project relative to the other proposals received by the Bank, with the project best achieving abe criteria receiving the highest point score and the remaining projects scored on a declining scale. Fair housing is a threshold nxtui~n~ent necessitating that projects list advertising activities they will employ to reach these historically underserved populations. Scoring: 25-Point Category Projects that finance the purchase, conslruction and/or rehabilitation of owner-occupied homes for very low- (50% of median and below), low- and moderate-income (80% of median and below) households, in that priority order. 8~ POINTS POSSIBLE Scoring 2.0 points to projects which finance solely low- and moderate-'mcome households (those which do not include very low-income). 1.5 x the percentage of very low-income households = additional points given for projects which include very low-income households. Projects that finance the purchase, construction and/or rehabilitation of rental housing, at least 20% of the units of which will be occupied by and affordable for very low-income households for the remaining useful life of such homing or the mortgage term. Page 2 AHP Scoring Guidelines 8.$ POINTS POSSIBLE Scoring 2.0 points to projects where at least 20% of the units are to be occupied by and affordable for very low-income households. 1_~ x the percentage of very low-income units above the 20% required to be so committed. Projects that finance the purchase and/or rehabilitation of housing owned or held by the United States Government or any agency or instrumentality of the United States, including those held by the U. S. Department of Housing and Urban Development (HUD), the Resolution Trust Corporation (RTC), Farmers Home Administration (FHA), Federal National Mortgage Corporation (Fannie Mae) or Federal Home Loan Mortgage Corporation (Freddie Mac). 3.0 POINTS POSSIBLE Scoring 3.0 points shall be awarded to projects which meet the above guidelines. Projects that finance the purchase, construction and/or rehabilitation of housing which is sponsored by any nonprofit organization, any state or political subdivision of any state, any local housing authority or ~_a_~_e housing agency. Definition of "sponsorship": Significant participation in the ownership, design, development, financing, management or maintenance of project. 3.$ POINTS POSSIBLE Scoring 3.5 points shall be awarded to projects which are to be owned by a nonprofit, state or political subdivision of any state, any local housing authority, or state housing agency. 2.5 points shall be awarded to projects with significant participation in the design, development, financing, management or maintenance of projects by a nonprofit, state or political subdivision of any state, any local housing authority, or state housing agency. Projects that empower the poor through resident management, urban homesteading and similar programs including limited equity cooperatives, homeownership, counseling, and sweat equity. Definition of "poor": This shall mean very low-income individuals (50% of median and below). 3.0 POINTS POSSIBLE Scoring 3.0 points x the percentage of very low-income households shall be awarded to projects which meet the guidelines. Page 3 AHP Scoring Guidelines 6. Projects that provide permanent housing for the homeless. Any units that are targeted to households below 30% of median income will be considered a targeted homeless unit. 3.5 POINTS POSSIBLE Scoring 3.5 points x the percentage of units designated for the homeless shall be awarded to projects which present a specific plan for recruiting and serving those who are currently homeless. Projects that achieve economic integration by providing housing to very low-income households in upper income areas as well as to projects that provide a mix of incomes in very low-income areas (census tracts or townships required). 3.5 POINTS POSSIBLE Scoring To projects that meet the criteria listed. · 15-Point Category 1. Targeting The Bank will consider the extent to which the project targets households with incomes below the statutory maximums. 1~ POINTS MAXIMUM Scoring H0m¢ Owne[]hip Strategy_ · Calculate weighted average targeting (WAT) for each homeownership project. · Subtract lowest homeownership project WAT from highest homeownemhip project WAT. Multiply the result by 100. Divide 15 by this result to obtain a scale factor. · Subtract the lowest homeownership project WAT from each specific homeownetship project's WAT, and multiply the difference by 100. Multiply this result by the scale factor and subtract the product from 15 points to determine the targeting score for the specific homeownership project. Rental Strategy · Repeat the above process for the rental projects to obtain the targeting score for each specific rental project. Page 4 AHP Scoring Guidelines Long-term Retention The Bank will consider the extent to which the project facilitates the maximum retention of homing for very low- low-, and moderate-income households as evidenced through the existence of lcog- term guarantees, land trusts, and similar techniques. The Bank will evaluate the type of assurances and the rmmber of units and years for which these assurances are given in conjunction with the feasibility analysis. 15 POINTS MAXIMUM Scoring Homeownership: Points Retention Period Rental: Points Retention Period 0 5 years or less 0 Less than 15 years I 6 years I 15 years 2 7 years 2 16 years 3 8 years 3 17 years 4 9 years 4 18 years 5 10 years 5 19 years 6 11 yeats 6 20 years 7 12 yearn 7 21 years 8 13 years 8 22 years 9 14 years 9 23 years 10 15 years 10 24 years Il 16 years ll 25 years 12 17 years 12 26 years 13 18 yeats 13 27 years 14 19 yeats 14 28 years 15 20 years or more 15 29 years or more F_~ectiveness The Bank will consider how effectively the project uses the Program subsidy dollars. Within this context, effectiveness shall be measured by the number of units to be built or rehabilitated, or mortgages to be granted per Program subsidy dollar. A higher ratio reflects a more effective use of the subsidy dollars. 15 POINTS MAXIMIYM Scoring The 15 points awarded for effectiveness will be awarded based upon the following formula: 15-[(Project subsidy per unit requestexi minus lowest subsidy per unit in round) divided by (highest subsidy per unit in round minus lowest subsidy in round divided by 15)]. Page 5 AHP Scoring Guidelines 10-Point Category 1. Community Involvement The Bank will consider the extent m which a project involves nonprofit and community organizations, other than as sponsors, the breadth of community interests represented by the groups, and the extent to which the group is local in nature. More points shall be given to projects that involve local groups representing a broad range of community interests. 10 POINTS MAXIIVIUM Scoring 2 points shall be awarded for each demonstrable action outlined in a letter that indicates bow the community group or individual is supporting the project. 2. Community Stability Tbe Bank shall evaluate the extent to which a project enhances community stability by minimizing tl~ displacement of very low-, low- and moderate-income bouseholds, and the extent to which fl~ project serves existing very low-, low- and moderate-income members of the community. 10 POINTS MAXIMUM Scoring Up to 5 points shall be awarded for not displacing any existing residents or for projects with a plan to positively address any resulting displacement. Feasibility factors will be considered, too. Up to 5 additional points shall be awarded if no displacement is to occur and the project provides housing for very low-, low- and moderate-income households. If no very low-income housing is provided, the maximum score will be 2.5 points. The remaining 2.5 points will be multiplied by the percentage of very low-income bouseholds served, with the total added to the score for this category. 3. mnovaUon 10 POINTS MAXIMUM TI~ Bank will consider the extent to which the project involves a particularly n~w or unusual approach for meeting the bousing needs of these groups. In assessing a project under this criteria, the Bank will consider the degree to which the sponsor demonstrates that the project uses an innovative approach which bolds promise of successfully meeting the bousing needs of these groups. The Bank shall consider both financial and non-financial innovation in providing affordable housing. Page 6 AHP Scoring Guidelines PLEASE NOTE: SUBMIT ONE (1) ORIGINAL AND TWO (2) COPIES OF THE AFFORDABLE HOUSING PROGRAM APPLICATION. ALL AFFORDABLE HOUSING PROGRAM DOCUMENTS NEED TO BE SUBMITTED ON 8-1/2" PRINTED ON ONE SIDE ONLY. APPLICATION X 11" PAPER, WE APPRECIATE YOUR COOPERATION IN THIS MATTER. 1/11/95 d 0 0 ~ 10-04-95 ll'llAM FROM FHLB DE9 MOINE$ P01 Fundin~ Prica'iti~ Elisibility I~S Of Application Due Date Terms Technical Assistance Application Program Overgsht FEDERAL--H-'~E LOAN BANK OF DES MOINES SPECIAL HOUSING PROGRAMS Affordabl~ Hous/n~ Community l~v~meut usist Futoral Homo Loan Bank (FHL.B) of ~ Moino~ momb~.~ in ~inZ th. rbln{ ~ fur decent, atf~rdable do'~ot exceed 80~ of' th~ aru medbm fnc~no minorities, and p,otect~d classes l~low 50% uf th~ area MoinM net inonme oocupiod hom~ ke vo~y iow-, low- ~.d income hou,oholds in ttmt ptlor~ c~. hour/ns, wit~ ~t l~st ~ l~'~nt o~ t~ mits _~' lUundin{ loam ¢lo~ed in the most rmeent eakndar quarter to Appllcan,- must be members of th~ FHLB of D~ Moine~ and must meet the Bank's normal credit criteria. Maim'iVy: Up to 20 yeah, with amm'tization up to 50 ye. ars. IN'idng: Fixmt rats sub~[it~i below ~ho FHI.B's ~tof Prepayment F~e~ Equal to prt~nt valu~ ot oa~h flow lost 1o fre~ at 1-800-~44-34.q2, ~tt. 1126 or Vin~nt L.int~ at AH appl/oants for ~.a~h flmding ~ will be soaring ~rit~a trid fro& sv~llable, Punding zuvortunendadons nfo made to th~ Foderd Housing Fman~ is ro~vBcl FIR~'s haiti d ~, the l~tenl Housing Fnumee Housi~l ~ Com~lZ. Monttomt and ~i~ Maturity: Up to 20 yuan. with a~iz. ation up t~ J0 yearL Prletng: Fix~l rat~ p~ieed at te FI-ILR'; ~st of ftm~, d~._-___t~d ~. JO points ~ re~t~. Bank ra~. F~ eu::~nt rat~s ~n~a~ the Cou~tmity hve~mnent O~etr. Pr~paym.ntl~et Eq'~ lx'osmtva~oftu~flo~loatto Raa.. at 1-{00-544-3452, ~xt. 1181 ~Ro{~ Pmu~ l 1-51~-~1. 1181. ~ (2) w~ ~. Subject ~ Sui~lines emblish~d {my the FIR~'; Board FEDERAL HOME LOAN BANK OF DES MOINES AFFORDABLE HOUSING PROGRAM SUMMARY INTRODUCTION This summary provides a brief overview of the Federal Home Loan Bank of Des Moines' Affordable Housing Program (AHP), established pursuant to Section 721 of the F'mancial Institutions Reform, Recovery, and Enforcement Act of 1989, and regulations published by the Federal Housing Finance Board (FHFB) in the Federal Register on March 1, 1991. The purpose of the Bank's AHP is to subsidize the interest rate on advances or provide direct subsidies to member institmJons engaged in lending for long-term, very-low, low- and moderate-income, oWr~r- occupied and affordable rental housing at subsidized interest rates. The program is designed to encourage members to undertake creative efforts to increase their participation in and support for efforts to Increase the district's supply of affordable housing. Loans by member institutions utilizing AHP subsidies should meet prudent, flexible and innovative underwriting standards that do not expose members to undue risk. Members are encouraged to fund qualified projects that do not meet customary criteria or existing secondary mortgage market requirements or for which no secondary market exists. Subsidies under this program may be used in conjunction with other sources of funds such as the Bank's Community Investment Fund and the federal low-income housing tax credit program, as well as other federal, state or local private assistance programs. AttP subsidies must be used for one of two broad purposes: to finance the purchase, consUuction, and/or rehabilitation of owner-occupied housing for very low-, low- and moderate-income households; or to finance the purchase, construction, and/or rehabilitation of rental hotming, at least twenty percent (20%) of the uniLg of which will be occupied by and affordable for very low-income households for the remaining useful life of such housing or the mortgage term. PROGRAM PRIORITWS There are seven program priorities. Six priorities have been established by the Federal Housing Finance Board, and the seventh priority listed below has been adopted specifically by the Federal Home Loan Bank of Des Moines. Applications involving projects which meet at least thn~ of these priorities will receive fil~ consideration in the evaluation process: (1) Projects of which the principal purpose is to finance the purchase, consUuaion, and/or mlmb/litation of owner-occupied homes for very low-, low- and moderate-income households, in that priority order, or for very low-income households for the remaining useful life of such housing or the mortgage term; or (3) Projects that finance the purchase and/or rehabilitation of housing owned or ~d by the United States Government or any agency or instrumentality of the United States; for example, the U. S. Departmeat of Hou~ng and Urban Development, Resolution Trust Corporation, Farmeva Home Administration, Veterans Administration, Federal National Mortgage Association, or Federal Home Loan Mortgage Corporation; or (4) Pro. ictus that finance the purchase, construction, and/or rehabilitation of housing which is sponsored by any nontxofit organization, a stm~ or political subdivision of any ~at_e, a local housing authority, or a s~at¢ housing finance agent, or (5) Projects that empower the urban or rural poor through resident management, homesteading, serf-help housing, and similar programs that meet critical ufoan or rural housing needs; or (6) Projects that provide permanent housing for the homeless; or (7) Projec~ that promote economic integration (see Scoring Guidelims). APPLICATIONS FOR FUNDING AttP regulations require that applications for subsidized AHP advances or direct subsidies include the following infonnatiotr (1) A concise description of the purpose of the request, keeping in mind its re~atlonship to the overall program's priorities described in the preceding section; (2) A ~'.t_e~nent of how the project intends to comply with Fair Housing Laws and Reg~dm_ions; (3) A disclosure of the member's interest, direct or indirect, in the property or project; (4) Ade. scri~on of the feasibility of the project, including local market conditions, justifying the project; (5) The qualifications and role of the public, private, or nonprofit organJ?a0on sponsoring the project; (6) The subsidy or advance mount reques An explanation of how the member intends to monitor and ~port the use of the subsidized advance/direct subsidy provided by lhe Bank, including an explanation of how the structure of lbe project ensures that a ~rance of the subsidized advance/direct subsidy is ultimately received by A certification, signed by the member's managing officer, that the subsidized advance/direct subsidy received by the project will not exceed the maximum allowable under this program and an explanation of how any excess subsidy will be recztXuted; and (9) A certification, signed by the member's managing officer, that the subsidized advance/direct subsidy shall be used only for authorized uses. SCORING AND EVALUATION OF AHP APPLICATIONS The Affordable Housing Program operams through a district-wide competition. There will be no special allocations for states or jurisdictions. Projects descrii~ in applications vaql fn~t be eval,_,_t_~l to ensure that they meet four ~." tests: (1) compliance with fair housing laws and regulations; (2) feasibility of the project; (3) ability of tbe member to qualify for an advance to fund the project; and (4) ability of Itg project to begin using Bank assistance within twelve monflag UIxm meeting all four thn~_ho_ld te~s, applications will then be evaluated on the basis of a ~mber of criteria and objectives, using Applications receiving the highest ratings w~l be forwarded to the Federal Housing F'mance Board for review not ~oter flaan 30 days after the close of Ihe application period. The regulations provide that the ~ ~ announce the funding decisions within 30 days therea~r. The scoring sy~,-m requires that each application be evaluated on the basis of the following three groups of objectives: Fire Scoring Group: (25points) The flint and most important objective is fl~e consistency of th~ p~jcct with thc priorities identified in the regulations. Proposals may nx~ive up to 25 points for this scoring group, with a proposars actual point total reflecting its consistency with, or potential for achievement of, thc priorities. Second Scoring Group: (45points) In the second group of objectives, ~ Bank may award up to 15 points for each of the following three objectives: (1) TlllWdiag - the extent to which a project targets more households below the statutory maximum ss adjusted by family size. (2) Long-term n:tcntion - the extent to which th~ project facilitates retention of housing for very low-, iow- and moderate-income househol~ as evidenced through the existence of long-term gua~n~, ~ trusts, forgivable liens, and other legally enfomeablc mecharfism.~; and (3) ~ - the effective use of AHP dollars as measured by the number of AHP dollam per unit or mortgage. Third Scoring Group: (~0 points) In li~ third group of obje~ves, th~ Bank may award up to 10 points for each of the following three objectives: (1) Communi _ty involvement - the extent to which a project involves demonstrated support by community organizations, other than as project sponsor, thc community interests served by the project, and the extem to which support is local in nature; (2) Communi _ty stabili _ty - th~ ex,em to which a project maximi?e~ commllrlity b~ability, selves very 1OW-, low- and moderate-income membem of the community, and miolmi:,es the displacement of households (3) Innov~on - the extent to which the project involves a particularly new or unusual non-financial or financial approach for meeting hou~ng needs in the community being served. After lhe Bank has evaluated and scored its applications, it ~ forward to th~ FHFB for final funding consideration those applications receiving the highest overall rankings. To ensure an adequa~ pool of applications for FH comideration, the regulations require the: Bank to forward to the FtIFB the highest- ranking applicatiom sufficient to award the AHP funds available from the Bank, plus flae next four higheat- ranking applicatiom. Baaed on its own review and the rankings submitted by th~ Bank, the FHFB w~l SUBSIDY LIMITATIONS AND TERMS OF ADVANCES amount needed to xeduce the monthly housing cost (L~uding utilifica {mccpt tr. leph0m) for the targ~ed household Io twenty percent (20%) of the houae, hokrs gross monthly income. This docs not apply ~o remal projects if another federal or state financial contribution to the projects has more stringent criteria or if the subsidies per unit is under $5,000 on homeownership purchase projects. Additionally, a member receiving a subsidized advance shall extend credit to qualified borrowers at an effective rate of intere~st discotmted at least to the same extent as the subsidy granted to the member by the Bank. Membens receiving subsidized advances must meet the Bank's normal tests of creditworthiness, and the Bank's standard collateral requirements apply. AI-IP advances are available in the full range of maturities offered by the Bank, up to a maximum of 20 years, and standard prepayment fees apply. Any interest accrued on AItP funds by the member financial institution may be: (1) retained by the member, (2) donated to a nonprofit, or (3) returned to the projemt. REPORTING REQUIREMENTS Membem receiving AHP subsidies will be required to file periodic reports with the Bank tmfil the committed retention period has expirexL In addition, the board of directors of each member receiving a subsidized AHP advance will be required to report at least annually on the use of the subsidy and certify that the subsidy has been passed lhrough to the borrower. All repons from participating members shall be supported by appropriate underlying documentation. APPLICATION ASSISTANCE Applications should be submitted to the Federal Home Loan Bank of Des Moines, Community Investment Officer, 907 Walnut Street, Des Moines, IA 50309. For additional information regarding the submission and/or preparation of AHP applications, please co~ the Bank's Community Investment Officer at 515/281-1126 or 1-800-544-3452 (extension 1126). 1/11/95 FEDERAL HOME LOAN BANK OF DES MOINES AFFORDABLE HOUSING PROGRAM SUMMARY INTRODUCTION This summary provides a brief oven, iew of the Federal Home Loan Bank of Des Moinea' Affordable Housing Program (AHP), established pursuant to Section 721 of the F'mancial Institutions Reform, Recovery, and F-afforcement Act of 1989, and regulations published by the Federal Housing Finance Board (FHFB) in thc Federal Register on March 1, 1991. The purpose of the Bank's AHP is to subsidize the interest rate on advances or provide direct subsidies to member institutions engaged in lending for long-term, very-low, low- and moderate-income, owner- occupied and affordable rental housing at subsidized interest rates. The progrmn is designed to encourage membem to undertake creative efforts to increase their participation in and support for efforts to increase the district's supply of affordable housing. Loans by member institutions utilizing AHP subsidies should meet prudent, flexible and innovative underwriting standards that do not expose members to u~e risk. Members are encouraged to fund qualLfied projects that do not mect customary criteria or existing secondary mortgage market requirements or for which no secondary market exists. Subsidies under this program may be used in conjum~on with other sources of funds such as the Bank's Community Investment Fund and the federal low-income housing tax credit program, as well as other federal, state or local private assistance programs. AHP subsidies must bc used for one of two broad purposes: · to finance the purchase, consm~on, and/or rehabilitation of owner-occupied housing for very low-, low- and moderate-income households; or to finance the purchase, construction, and/or rehabilitation of rental housing, at least twenty percem (20%) of the units of which will be occupied by and affordable for very iow-income households for the remaining useful life of such housing or the mortgage term. PROGRAM PRIORITIES There are seven program priorities. Six priorities have been established by the Federal Hou~ng Finance Board, and the seventh priority listed below has been adopted specifically by the Federal Home Loan Bank of Des Moines. Applications involving projects which meet at least three of these priorities will receive first consideration in the evaluation process: (1) Projects of which the principal purpose is to finance the purchase, consUuction, and/or ~A~abili~on of owner-occupied homes for very low-, low- and moderate-income households, in that priority order, or for very low-income households for the remaining useful life of such housing or the mortgage term; or (3) Projects that finance the purchase and/or ~aabilitation of housing owned or held by the United States Government or any agency or instrumentality of the United States; for example, the U. S. Department of Housing and Urban Development, Resolution Trust Corporation, Farmers Home Administration, Veterans Administration, Federal National Mortgage Association, or Federal Home Loan Mortgage Corporation; or (4) (6) Projects that finance thc purchase, construction, and/or rehabilitation of housing which is sponsored by any nonprofit organization, a s~me or political subdivision of any stale, a local housing authority, or a state housing finance agency;, or Projects that empower the urban or rural poor through resident management, home~e~4ing, serf-help housing, and similar programs that meet critical urban or mr'al housing needs; or Projects that provide permanent housing for the homeless; or Projects that promot~ economic integration (see Scoring Guidelines). APPLICATIONS FOR FUNDING AHP regulations require that applications for subsidized AHP advances or direct subsidies include the following information: (1) A concise description of the purpose of the request, keeping in mind its relationship to the overall program's priorities described in the preceding section; (2) A statement of how the project intends to comply with Fair Housing Laws and Regulations; (3) A disclosure of the member's interest, direct or indirect, in the property or project; (4) A dezefiption of the feasibility of the project, including local market conditions, justifying the project; (5) The qualifications and role of the public, private, or nonprofit organization sponsoring the projeceg (6) Tl~ subsidy or advance mount requested; CO An explanation of how the member intends to monitor and ~-port the use of the subsidized advance/direct ~absidy provided by the Bank, including an explanation of how the structure of the project ensures that a preponderance of the subsidized advance/direct subsidy is ultimately received by ($) A certification, signed by the member's managing officer, that the subsidized advance/direct subsidy received by the project ~1 not exceed fl~e maximum allowable under this program and an explanation of how any excess subsidy will be recaptured; and (9) A certification, signed by the members managing officer, that tl~ subsidized advance/direct subsidy shall be used only for authorized uses. SCORING AND EVALUATION OF AHP APPLICATIONS The Afforr~hl~ I-Io,,~ng Program o~rale, s ttuuugh a district-wid~ competition, a'aem wRl bc no special allocations for states or jurisdictions. Projects descnqxxl in applicatiom w,31 first be cvalu~t__ed to ~nsurc that ltzy meet four "liu~'~d?. tests: (1) complianc~ with fair housing laws and regulations; (2) fe. asibflity of It~ project; (3) ability of th~ member to qualify for an advance to fund th~ project; and (4) ~ of ~ project to b~gia using Bank assistance wimin twelve months. ~ meeting all four thrcslx)Id tests, applications will then be cva_l,_,~t_ed on the basis of a munbcr of criteria and objoztives, using a lO0-point ~orlng $ys't~m prg$gfib~l in ll~ AHP regulatioll$. Applications iggci~ Ibc: highgl~ ratings ~ be forwarded to the Federal Ho,,~ng FInaaee Board for not l~t_~ finn 30 days after the close of the application pcrio~L The regulations pmvi& that ~e The scoring system requires that each application be evaluated on the basis of the following tlu~e groups of objectives: First Scoring Group: (25 points) The first and most important objective is thc consistency of thc project with thc priorities identified in thc regulations. Proposals may receive up to 25 points for this scoring group, with a proposars actual point tolal reflecting its consisl~ncy with, or potential for achievement of, thc priorities. Second Scorin~ Group: (4~points) In Itle second group of objectives, the Bank may award up to 15 points for each of the f~lowing three objectives: (I) ~ - Ibc extent to which a project targets more households below lhe statutory maximum as adjusted by family size. (2) Long-term retention - thc extent to which thc project facilit_otcs retention of housing for very low-, low- and modcme-income households as evidenced through the existence of long-term guarantees, land trusts, forgivable liens, and other legally enforceable mechanisms; and (3) ~ - lhe effective use of AHP dollars as measur~l by th~ number of AHP dolla~ per unit or mortgage. Third Scoring Group: (30 points) In thc third group of objectives, the Bank may award up to 10 points for each of the following three objectives: (1) Communi _ty involvement - Ibc extent to which a involves demonstrated support by conmuntty organizations, other than as project sponsor, thc commu~ty interests served by the project, and me (2) Communi _ty stability - thc extent to which a project maximi~e~j community stability, serves very IOW-, low- and moderate-income members of thc community, and minimizes llle displacement of households (3) lnnov~on - Ibc extent to which Ibc project involves a particularly new or unusual non-financial or financial approach for meeting housing needs in the community being served. After tl~ Bank has evaluated and scored its applications, it w~ forward to lhe FHFB for final funding consideration those applications mmiving lhc highest overall rankings. To ensure an sdequa~ pool of ~lications for FHFB comideration, the regulations require thc Bank to forward to the FHFB the high.- ranking applicalions sufficient to award the AHP funds available from the Bank, plus the next four highest- ranking applicatim~s. Based on ils own review and lhe rankings sulxnitted by the Bank, the FHFB wffl ~Y LIMITATIONS AND TERMS OF ADVANCES AHP rcgulalions prolfibit AHP subsidized advances or direct subsidies to membem in excess of that amount needed to reduce lhe monthly housing cost ('including utilitics except ~ephme) for the larg~ted household to twenty percent (20%) of the houscholcrs gross monthly income. This docs not apply to rental projects if another fe~leral or ~_¢ financial conUibution to thc projects has more mingmt criteria or if I~ subsidies per unit is under $5,000 on homeownc~hip Ixuchasc projects. Additionally, a member receiving a subsidized advance shall extend credit to qualified borrowers at an effective rate of intem~ discotmted at least to the same exam as the subsidy granted to the member by the Bank. Members receiving subsidized advances must meet the Bank's normal tests of creditworthiness, and the Bank's standard collateral requln:ments apply. AHP advances are available in the full range of maturities offered by the Bank, up to a maximum of 20 years, and standard prepayment fees apply. Any interest accrued on AHP funds by the member financial institution may be: (1) retained by the member, (2) donated to a nonprofit, or (3) returned to the project. REPORTING REQUIREMENTS Members receiving AHP subsidies will be required to file periodic reports with the Bank unlil the committed retention period has expirecL In addition, the board of directors of each member receiving a subsidized AHP advance will be required to report at least annually on the use of the subsidy and certify that the subsidy has been passed through to the borrower. AH reports from participating members shall be supported by appropriate underlying documentation. APPLICATION ASSISTANCE Applications should be submitted to the Federal Home Loan Bank of Des Moines, Commtmity Investment Officer, 907 Walnut Street, De.s Moines, IA 50309. For additional information regarding the submission and/or preparation of AHP applications, please contact the Bank's Community Investment Officer at 515/'281-1126 or 1-800-544-3452 (extension 1126). 1/11/95 Minnesota Housing Finance Agency Housing Resources 1994-1995 Nonprofit Capacity Building Grant Program is intended to assist nonprofit organiza- tions, local units of government and Indian tribal organizations to expand their capacity to provide affordable housing and housing-related serx'ices. Grants can be used for a varieb, of activities including analysis of housing needs and staff training. The maximum grant amount will be $10.000. Funds are available once a year. Call for the date of the next funding round. Warren Kramer 612/297-5142 Nonprofit Capacity Building Revolving Loan Program assists nonprofit organizations and local units of government in the development of housing projects for low- and moderate-income persons. Loan funds are to be used for predevelopment costs such as architect fees, attorney fees, options on land and buildings, and other costs associated with the processing or preparations of a housing project proposal. In addition to the MHFA, this program is delivered by the Duluth Housing Trust Fund, Greater Minneapo- lis Metropolitan Housing Corporation. Local Initiative Support Group (St. Paul) and the Minnesota Housing Partnership. Call for the name and phone number of the organization serx~ing your area. Warren Kramer 612/297-5142 The Minnesota Housing Finance Agency 400 SJbleyS~eet, Suite 300 St. Paul, MN 55101 612/296-7608 1-800-657-3769 012/297-2561TDD Deferred Loan Program provides deferred paymen.t loans which can assist low- income homeowners in financing home improvements directly affecting the safety., habitabilitT, energy efficiency and accessibilits, of their homes. The program is administered by local agencies. Call 612/296-7615 or 1-800-657-3980 for a list of participating agencies. Home Energy Loan Program enables homeowners to increase the energy efficiency of the existing housing stock. This program does not have an income limit. The program is administered by local lenders. Call 612/296-7615 or 1-800-657-3980 for a list of participating lenders. Revolving Loan Program provides rehabilitation financing to low- and moderate- income homeowners who are unable to qualify for other tTpes of assistance. The program' is administered by local agencies. Call 612/296-7615 or 1-800-657-3980 for a list of participating agencies. The Great Minnesota Fix-up Fund provides propertT improvement loans to assist homeowners improve the livability and energy efficiency of existing housing. The program is administered by local lenders. Call 612/296-7615 or 1-800-657-3980 for a list of participating lenders. Purchase Plus Program (See Reference Under "Helping You Buy a Home") The Minnesota Housing Finance Agency 400 Sibley S~eet, Suite 300 St. Paul, MN 55101 6t2/206-7608 1-800-657-3769 612/297-2361TDD 7/~5 The Minnesota Housing Finance Agency 400 SibleyS~eet, Suite 300 St. PauI, MN 55101 612/296-7008 1-800-657-3700 612/297-2301TDD Emergency Mortgage and Rental Assistance Program assists individuals facing foreclosure or eviction due to a temporary financial crisis by providing case manage- ment services and, if applicable, mortgage payment, rental, or other financial assis- tance on an emergency basis. The program is delivered through community-based nonprofit organizations. Call for a list of participating organizations. Autumn Schlegel 612/296-9818 Family Homeless Prevention and Assistance Program provides grants to encourage and support innovations at the county, region, or local level in redesigning the existing homelessness support system or in establishing a comprehensive system. Funds are used for a broad range of purpc, ses aimed at preventing homelessness, shortening the length of stay in emergency shelters, and/or assisting families with securing transitional or permanent affordable housing. Call for a list of participating organizations. Denise Rogers 612/296-8206 Housing Trust Fund (See Reference Under "Helping Households with Special Needs") HUD $1 Home Set-Aside. The U.S. Department of Housing and Urban Development (HUD), the Farmers Home Administration (FmI-LM and other governmental agencies operate lease programs which allow nonprofits to rent repossessed homes to house homeless families and individuals. MHFA will provide rehabilitation funds of up to $6,000 per unit to improve the livability of the housing. Funds are available on a continuous basis. Darrick Hetz 612/297-5137 McKinney Supportive Housing Match Program. HHFA provides matching funds for the acquisition and rehabilitation of transitional or permanent housing to nonprofit organizations which receive funds from HUD through the Stewart B. McKinney Supportive Housing Demonstration Program. Funds are available once a year. Dan Tempel 612/297-3119 Shelter Plus Care provides rental housing assistance in connection with supportive services to homeless persons with disabilities and their families. Call for a list of the sponsors of this program. Haggle Demco 612/296-9836 Targeted HO.~IE Fund (See Reference Up, der "Helping Households with Special Needs") Transitional Housing Program (See Reference Under "Helping Households with Special Needs") 7/~5 The Minnesota Housing Finance Agency 400 Sibley S~eet, Suite 300 St. Paul, MN 55101 612/296-7008 1-800-657-3769 612/297-2361TDD Bridges is a rent subsidy program that links housing with social services for persons with severe and persistent mental illness. Bridges is operated by a local housing agency, which provides housing services and a local social service agency, which provides housing support services. Call for the list of administrators around the state. Maggie Demco 612/296-9836 Accessibility Loan Program provides deferred payment loans to low-income homeowners for improvements directly related to the basic housing needs of a physically disabled person. Eligible applicants include those households in which one or more household members has a long-term physical disability that substantially affects functioning in the home. The program is operated in every count5, by a local agency. Call 612/296-7615 or 1-800-657-3960 for the name and number of the administrator in your area. Home Equity Conversion Counseling provides counseling statewide through the Metropolitan Senior Federation. The counseling is provided to senior homeowners who are considering a home equits., conversion loan plan. Autumn Schlegel 612/296-9818 Housing Trust Fund provides deferred loans without interest for the development, construction, acquisition, preservation and rehabilitation of low-income rental housing, limited equity cooperative housing and homes for ownership through community.' housing organizations. Funds are available twice a year. Call for the date of the next funding round. Denise Holter 612/297-4294 Rental Assistance for Family Stabilization provides rent assistance to families on public assistance who are im, olved in a self-sufficiency effort. The program is ad- ministered jointly by a local housing agency and local self-sufficiency provider. Call for the list of administrators throughout the state. Maggie Demco 612/296-9836 Transitional Housing Program provides funds for the construction, acquisition, or rehabilitation of residential housing for low-income individuals and families having an immediate need for temporars.' or transitional housing. Funds are available once a year; call for funding dates. Glory Hill 612/296-9827 Targeted HOME Fund is a flexible fund for rental or single family affordable or supportive housing which meets federal HOME requirements. Funding is available once a year; call for funding dates. Diane Bauleke 612/296-9829 Fix-up Fund Accessibility Loan Program provides below-market rate loans for homeowners to make accessibilib' improvements to their home. The homeowner, or a resident family member of the homeowner, must be at risk of institutionalization as certified by a county case manager or count5, financial worker. The program is administered by local lenders. Call for a list of participating lenders. Terri Black 612/296-8275 7/95 Minnesota Mortgage Program provides below-market interest rate first mortgage loans for low- and moderate-income first-time homebuyers through local lenders. Call 296-7613 or 1-800-657-3802 for a list of lenders in your area. Homeownership Assistance Fund provides monthly payment assistance and down- payment assistance to more modest income borrowers who purchase their first homes through an MHFA mortgage revenue bond program. John Silvis 612/297-3127 Urban Indian Housing Program]Tribal Indian Housing Program provides homeownership and rental housing opportunities for low- and moderate-income American Indians who reside in the urban areas of the state as well as in Greater ,~linnesota. Donna Fairbanks 612/297-4060 Purchase Plus Program is a mortgage pregram that enables borrowers to either purchase and rehabilitate, or refinance and rehabilitate existing housing with a single mortgage. This program is not limited to first-time homebuyers. Bruce Strong 612/297-3131 Entry Cost Homeownership Opportunity. Program (see reference under "Helping Communities Address Their Housing Needs.") The Minnesota Housing Finance Agency 400 Sibley Street, Suite 300 St. Paul, MN 55101 612/206-7608 1-800-657-3769 612/297-2361 TDD 7/95 Minnesota Mortgage Program provides below-market interest rate first mortgage loans for low- and moderate-income first-time homebuyers through local lenders. Call 296-7613 or 1-800-657-3802 for a list of lenders in your area. Homeownership Assistance Fund provides monthly payment assistance and down- payment assistance to more modest income borrowers who purchase their first homes through an MHFA mortgage revenue bond program. John Silvis 612/297-3127 Urban Indian Housing Prograrrffl'ribal Indian Housing Program provides homeownership and rental housing opportunities for low- and moderate-income American Indians who reside in the urban areas of the state as well as in Greater Minnesota. Donna Fairbanks 612/297-4060 Purchase Plus Program is a mortgage program that enables borrowers to either purchase and rehabilitate, or refinance and rehabilitate existing housing with a single mortgage. This program is not limited to first-time homebuyers. Bruce Strong 612/297-3131 Entry Cost Homeownership Opportunity Program (see reference under "Helping Communities Address Their Housing Needs.") The Minnesota Housing Finance Agency 400 SibleySweet, Suite 300 St. Paul, MN 55101 612/296-7008 1-800-657-3769 612/297-2361 TDD 7/95 The Minnesota Housing Finance Agency 400 Sibley Street, Suite 300 St. Paul, MN 55101 012/296-7608 1-800-657-3769 612/297-2361 TDD 7/~5 Affordable Rental Investment Fund is a statewide program that will provide zero percent interest first mortgages or deferred loans to help cover the costs of the acquisition and rehabilitation or new permanent construction of low-income rental housing. The thrust of the program is to provide rental housing affordable to house- holds at 80% of median income. Call Brenda Nieland 612/297-5136 for funding availability HOME Rental Rehabilitation Program provides grants to rehabilitate privately- owned rental property to support affordable, decent, safe and energy-efficient housing for lower-income families. This program is administered by local housing agencies throughout most of the state. Call Brenda Nieland at 612/297-5136 for administra- tors in your area. Housing Trust Fund (See Reference Under "Helping Households with Special Needs") Low and Moderate Income Rental Program makes mortgage and rehabilitation funds available for the acquisition and rehabilitation or new construction/conversion of rental apartment buildings housing low- and moderate-income Minnesotans. Funds after an initial selection round are generally available on an open pipeline basis. Call Denise Holter 612/297-4294 to determine the availability of funds. Rental Rehabilitation Loan Program provides property improvement loans to residential rental property owners. Financing is available only in certain areas of the state. Greg Baron 612/297-3123 Targeted HOME Fund (See Reference Under "Helping Households with Special Needs") Low Income Housing Tax Credit Program provides a federal income tax credit to investors who invest in the construction or substantial rehabilitation of rental housing. Housing must meet income and rent restrictions for at least 15 years. Tax credits are awarded in three allocation rounds each year. Call for the application dates. Glory Hill 612/296-9827 New Construction Tax Credit Mortgage/Bridge Loans provides first mortgage and bridge loan financing for the construction or substantial rehabilitation of rental housing tax credit developments. Funding availability is timed to precede the first round of tax credit allocations. Call for application dates. Diane Bauleke 612/296-9829 The Minnesota Housing Finance Agency 400 SibleyS~eet, Suite 300 St. Paul, MN 55101 612/296-7608 1-800-657-3769 612/297-2361TDD 7/95 Innovative Housing Loan Program provides a pool of funds to be used for encourag- ing innovations in the development or rehabilitation of single or multi-family residential housing. For-profit and nonprofit housing developers and/or sponsors can apply for this program. Nancy Slattsveen 612/296-7994 Minnesota Urban and Rural Homesteading Program is a homeownership program which awards grants to organizations and public a. gencies. The organizations then acquire single family residences that are vacant, condemned, or abandoned, rehabili- tate the properties and then sell them back by way of contract-for-deed for at-risk first-time homeowners. Applications are solicited once a year. Edward Niewinski 612/297-3130 Partnership for Affordable Housing delivers affordable homeownership opportunities to lower income households through a partnership between the MHFA and nonprofit housing providers, with MHFA providing interim construction loans. Funds are available on a continuous basis. Nancy Slattsveen 612/296-7994 Minnesota City Participation Program provides a set-aside of mortgage revenue bond funds for a period of four-to-six months to assist communities in meeting identified local homeownership goals. Call for application information. Gene Aho 612/297-3129 Community Rehabilitation Fund provides grants to cities for single- or multi-family construction, acquisition, rehabilitation, demolition, permanent financing and refinancing. Applications are solicited as funds are available. Reed Erickson 612/296-8843 Lead Paint Abatement Grant Program provides funding to the cities of Minneapolis, St. Paul and Duluth for environmental and blood lead testing, in-place management of lead, and partial abatement of lead sources within targeted neighborhoods. Call for the name and phone number of a local contact person. Valerie Galajda 612/296-0753 Targeted HOME Fund is a flexible fund for rental or single family affordable or supportive housing which meets HOME requirements. Funding is available once a year; call for funding dates. Darrick Metz 612/297-5137 Community Activity Set-Aside Program provides lenders, local government and/or nonprofit housing providers with set-asides of MHFA mortgage revenue bond funds to meet the homeownership objectives/needs of their communities. Eleanor Northrop 612/296-1795 EntD, Cost Homeownership Opportunity Program provides downpayment and closing cost assistance to individuals purchasing a home through a community lending program developed and implemented by private mortgage lenders. Lenders may apply for participation in the program. Eleanor Northrop 612/296-1795 Purchase Plus Program (See Reference under "Helping You Buy a Home.") The Mission of the Minnesota Housing Finance Agency is to address Minnesota housing needs by providing financial and related technical assistance opportunities so that all Minnesotans have decent, affordable housing and stronger communities. The Minnesota Housing Finance Agency 400 SibleyS~eet, Suite 300 St. Paul, MN 55101 612/296-7608 1-800-657-3769 012/297-.2361TDD Important Telephone Numbers: Administration 612/296-5738 1-800-657-3769 Fax No.: 612/296-8139 The Minnesota Homes Division-- Homeownership Programs 612/296-7613 1-800-657-3802 Fax No.: 612/296-8292 The Minnesota Homes Division-- Home Improvement Programs 612/296-7615 1-800-657-3960 Fax No.: 612/296-8292 Multi-Family Underwriting 612/297-3294 1-800-657-3701 Fax No.: 612/296-9545 Mulfi-FamilyManagement 612/296-7618 1-800-657-3647 Fax No.: 612/296-9545 EQUAl.. HOUSING 7/95 MINNESOTA HOUSING FINANCE AGENCY June 26,1995 Good Day: Enclosed for your information are the Request for Proposals (RFP) for the following programs: Affordable Rental Investment Fund · Community Housing Development Organization Operating Expense Account Program · Housing Opportunities for Persons with AIDS · Housing Trust Fund Program · Minnesota Rural and Urban HOMEsteading Program · Publicly Owned Neighborhood Land Trust Program · Targeted HOME Program · Transitional Housing Program These programs are part of the Minnesota Housing Finance Agency's (Agency) Super RFP, in which Requests for Proposals are issued simultaneously with all applications being due on Thursday, Auqu~;t 24, 1995 Bt 4:30 p.m. The Agency will review all proposals' submitted on a case-by-case basis and will attempt to make the best and most appropriate funding choices for each development selected to the extent funds are available. Application materials may be obtained by calling the Minnesota Housing Finance Agency at (612) 2967-3294. If after reviewing the application materials there are any questions, please call (612) 297-3294 for more information. Sincerely, Katherine G. Hadley Commissioner Enclosure 400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (612) 296-7608 Telecommunications Device for the Deaf (TDD) (612) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment MINNESOTA HOUSING FINANCE AGENCY NOTICE OF FUND AVAILABILITY REQUEST FOR PROPOSALS AFFORDABLE RENTAL INVESTMENT FUND The Minnesota Housing Finance Agency (MHFA) announces the availability of loan funds to eligible sponsors to assist them in the development, construction, acquisition, preservation and rehabilitation of permanent affordable rental housing. These funds were made available through state appropriation and MHFA resources. $5,668,000 ($2,434,000 previous appropriation; $3,234,000 new appropriation) Statewide Funds are awarded in the form of a zero percent (0%), 30 year deferred first or subordinated loan. Minneapolis and St. Paul - $1,155,424; Hennepin and Ramsey Counties (excluding the cities of Minneapolis and St. Paul), Anoka, Dakota, Washington, Scott and Carver Counties - $1,133,600; Greater Minnesota - $1,1 33,600; Statewide on a competitive basis - $2,267,200. In addition, to the extent practicable, the newly appropriated funds shall be used so that an approximate equal number of rental housing units are financed in the metropolitan area, and in the nonmetropolitan area. Eligible applicants are limited profit and non-profit entities, Minnesota Cities, and Housing and Redevelopment Authorities. Entities undertaking a development consisting of the rehabilitation of existing rental housing are not limited to return. The funds will be used to provide loans for projects for the development, construction, acquisition and rehabilitation of permanent Iow income rental housing consisting of a minimum of four rental units. Single family and duplex properties are allowed in scattered site developments with a minimum of four units total. All rental units which meet the rent and ~ncome requirements are eligible for assistance. In instances where not all units are eligible for assistance, funds will be provided on a prorata basis. Developments which provide for or maintain economic integration are encouraged. New construction will be closely targeted to areas of economic growth or with sufficient market demand and with an emphasis on housing for large families and single individuals, Assisted housing shall not be limited to persons 55 years and older. 400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (612) 296-7608 Telecommunications Device for the Deaf (TDD) (612) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment 100% of assisted units must be initially occupied by households with incomes less than 80% of state median income ($34,800). New tenants occupying the units during the term of the mortgage must also meet the income limits at the time of initial occupancy. IGross .Rent Limits:...... Maximum gross rents shall not exceed 30% of 50% of Statewide median income (see chart below) by unit size, and will be subject to MHFA market review. Gross Rent Limit at 30% of 50% of Statewide Median Income ($43,500I 0BR 1BR 2BR 3BR 4BR $380 $408 $489 $565 $631 Also, gross rents shall not be lower than 30% of 30% of area median income by unit size. IApplication .Process:. · Applicants should request application packets from Multi-Family Underwriting staff: Minnesota Housing Finance Agency 400 Sibley Street, Suite 300 St. Paul, MN 55101 (612) 297-3294, or toll free: 1-800-657-3701 If after reviewing the application materials there are any questions concerning the Affordable Rental Investment Fund Program or the application process, please direct your questions to Brenda Nieland at (612) 297-5136, or Warren Kramer at (612) 297-5142. The original and one (1) cody of the application are due by 4:30 p.m. on Thursday. August 24, 1995. Staff will make recommendations for funding to the MHFA Board on October 26, 1995. This request for proposals (RFP) is subject to all applicable federal, state, and municipal laws, rules, and regulations. MHFA reserves the right to modify or withdraw this RFP at any time and is not able to reimburse any applicant for costs incurred in the preparation or submittal of applications. It is the policy of the Minnesota Housing Finance Agency (MHFA) to further fair housing opportunity in all Agency programs and to administer its housing programs affirmatively, so that all Minnesotans of similar income levels have equal access to Agency programs regardless of race, color, creed, religion, national origin, sex, marital status, status with regard to receipt of public assistance, disability, or familial status. MINNESOTA HOUSING FINANC .ous,. AGENCY OPERATING NOTICE OF FUND AVAILABILITY REQUEST FOR PROPOSALS DEVELOPMENT ORGANIZATION EXPEjNSE PAYMENT PROGRAM The Minnesota Housing Finance Agency (MHFA) announces the availability of operating expense funds to certified Community Housing Development Organizations (CHDOs). The purpose of these funds is to enhance, over a two to five year period, the capacity and long term viability of certified CHDOs selected for a specific HOME project, rather than funding administrative expenses associated with a HOME project. $690,000 HOME regulations limit the amount of HOME funds that may be paid to a CHDO for its total operating expenses to the greater of 50% of operating expenses or $50,000 in any fiscal year. Nonprofit organizations which have been certified as a CHDO, and are selected for a specific HOME project under the Targeted HOME or Minnesota Rural and Urban HOMEsteading (MURL) Programs. Information on obtaining CHDO certification may be obtained by calling Denise Rogers at MHFA, telephone number (612) 296-8206 or 1-800-657-3769. Applicants should request application packets from Multi-Family Underwriting staff: Minnesota Housing Finance Agency 400 Sibley Street, Suite 300 St. Paul, MN 55101 (612) 297-3294, or toll free: 1-800-657-3701 If after reviewing the application materials there are any questions concerning the CHDO Operating Expense Payment Program or the application process, please direct your questions to Ed Niewinski at (612) 297-3130 regarding the MURL Program, or Darrick Metz at (612) 297-5137 regarding the Targeted HOME Program. 400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (612) 296-7608 Telecommunications Device for the Deaf (TDD) (612) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment J.Application' Submission Deadline: The original and one (1) copy of the application are due by 4:30 p.m. on Thursday, August 24, 1995 with an application for funding under the Targeted HOME or MURL Programs; or within one month of notification of selection for funding under the Targeted HOME or MURL Program. Staff will make recommendations for funding to the MHFA Board in December 1995. This Request for Proposals (RFP) is subject to all applicable federal, state and municipal laws, rules and regulations. MHFA reserves the right to modify or withdraw this RFP at any time and is not able to reimburse any applicant for costs incurred in the preparation or submittal of applications. It is the policy of the Minnesota Housing Finance Agency (MHFA) to further fair housing opportunity in all Agency programs and to administer its housing programs affirmatively, so that all Minnesotans of similar income levels have equal access to Agency programs regardless of race, color, creed, religion, national origin, sex, marital status, status with regard to receipt of public assistance, disability, or familial status. MINNESOTA HOUSING FINANCE AGENCY HOUSING NOTICE OF FUND AVAILABILITY REQUEST FOR PROPOSALS OPPORTUNITIES FOR PERSONS WITH AIDS PROGRAM The Minnesota Housing Finance Agency (MHFA) announces the availability of Department of Housing and Urban Development (HUD) grant funds to devise long- term comprehensive strategies for meeting the housing needs of persons with Acquired Immune Deficiency Syndrome (AIDS) or related diseases, such as HIV, and their families. The program authorizes entitlement grants and competitively awarded grants for housing assistance services. The Housing Opportunities for Persons With AIDS Program (HOPWA) was authorized through the HUD Housing and Community Development Act of 1992. $1,000,000 The HOPWA funds were awarded to the Minnesota Department of Health (MDH) and the City of Minneapolis in 1994-95. The HIV Housing Assessment and Planning Project began in April 1994. Under the auspices of the MDH and the direction of the Coalition for Housing for Persons with HIV (Coalition), the Assessment sought to define and quantify the housing needs throughout the state for persons with HIV infection and to develop a five year plan for addressing those needs. The information from this process is available in the HIV Housing Needs Assessment and Five Year Plan (five year plan). The grant period for these awards is three (3) years from the date of the award. Continuation of funding for this program is dependent on the availability of state and federal housing funds. Additional AIDS specific housing funds are not certain. HOPWA funds awarded for supportive programs and services will enter into a Grant Agreement with the MDH. HOPWA funds awarded for housing programs will enter into a Commitment Agreement with MHFA. Eligible applicants include natural persons, limited-profit and non-profit entities, Minnesota units of local government, Public Housing Authorities, and/or community based organizations. 400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (612) 296-7608 Telecommunications Device for the Deaf (TDD) (612) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment IEligible Projects:' Of the estimated 3,000 people living in Minnesota with HIV/AIDS, it is estimated that 1,000 people are in need of more intensive supportive services to locate, maintain, or remain in their homes. To focus on those with increased housing needs and to target limited resources, services and programs supported with these HOPWA funds must assist Iow income and disabled persons with HIV infection including both individuals and households. ,Low in(;:0m¢: Individuals and families whose income does not exceed 80% of the median income for a county or metropolitan statistical area, as determined by HUD, adjusted for household size. A restriction of income level is not applicable if individuals or households are receiving housing and supportive services information only. Disabled with HIV/AID$: At least one individual in the household must have AIDS or a related disease (which means the disease of Acquired Immune Deficiency Syndrome or any conditions arising from HIV infection). Households may include those who are connected by law, blood or are of special significance to the individual with AIDS. Rental Assistance: Persons receiving rental assistance or residing in rental housing, except those in short stay supported housing, must pay 30% of the family monthly gross income after adjustments. Rents must be reasonable in relation to comparative rents. Included within the three eligible participant categories (Low income, Disabled with HIV/AIDS, and Rental Assistance), the following categories of individuals and households require increased attention and are thus priority populations for HOPWA funding. Proposed housing programs and services must be culturally specific, meeting the needs of targeted communities including people of color, youth, and disabled persons. Applications targeting these priority populations will receive selection preference consideration: Households with children. Individuals whose rental histories, pre-existing conditions, and other life circumstances increase the difficulty of accessing subsidized and fair market housing. This group includes people with mental illness, chemical dependency, and those with backgrounds that include past evictions and prison records. People from communities of color, including African Americans, Native Americans, and Hispanics. Adolescents and young adults between 13 and 24 years of age. ° Households who are homeless or at risk of homelessness. Applicants should request application packets from Multi-Family Underwriting staff: Minnesota Housing Finance Agency 400 Sibley Street, Suite 300 St. Paul, MN 55101 (612) 297-3294, or toll free: 1-800-657-3701 If after reviewing the application materials there are any questions concerning the Housing Opportunities for Persons With Aids Program or the application process, please direct your questions to Fraser Nelson, MDH at (612) 623-5721 or Glory J. Hill, MHFA at (612) 296-9827. The original and one (1! copy of the application are due b_v 4:30 p.m. on Thursday, August 24. 1995. Staff will make recommendations for funding to the MHFA Board on October 26, 1995. This Request for Proposals (RFP) is subject to all applicable federal, state, and municipal laws, rules, and regulations. MHFA reserves the right to modify or withdraw this RFP at any time and is not able to reimburse any applicant for costs incurred in the preparation or submittal of applications. It is the policy of the Minnesota Housing Finance Agency (MHFA) to further fair housing opportunity in all Agency programs and to administer its housing programs affirmatively, so that all Minnesotans of similar income levels have equal access to Agency programs regardless of race, color, creed, religion, national origin, sex, marital status, status with regard to receipt of public assistance, disability, or familial status. MINNESOTA HOUSING FINANCE AGENCY NOTICE OF FUND AVAILABILITY REQUEST FOR PROPOSALS HOUSING TRUST FUND PROGRAM The Minnesota Housing Finance Agency (MHFA) and the Housing Trust Fund Advisory Task Force (HTFATF) announce the availability of loan funds to eligible sponsors to assist them in the development, construction, acquisition, preservation and rehabilitation of affordable rental housing, limited equity cooperative housing, and homes for ownership by Iow income persons. These funds were generated by interest earnings on real estate brokers' trust accounts; interest accrued on revenue bond application fees and forfeited fees; and state appropriated funds. $1,000,000 Statewide Funds are awarded to projects in the form of a zero interest deferred loan. To encourage the long term affordability of the housing provided under this program, a twenty year repayment schedule is used. The loan must be repaid in full if the project fails to operate as affordable housing for Iow income persons during the first ten years of the loan. During the next ten years, ten percent of the loan is forgiven each year provided that the housing remains affordable for Iow income persons and families. Up to twenty percent (approximately $200,000) of the total funds available may be used for projects that are not compatible with the 20 year repayment schedule. Within the twenty percent set aside, up to $100,000 will be available for home ownership projects. The MHFA's and the HTFATF's intent is to use this set aside of funds to encourage innovative proposals which would otherwise not be possible to fund given the 20. year use commitment. Applications submitted under the set aside will be evaluated with all applications received in response to the Request for Proposals. Eligible applicants are individuals, for-profit entities, non-profit entities, Minnesota Cities, joint power boards established by two or more cities, and Housing and Redevelopment Authorities. 400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (612) 296-7608 Telecommunications Device for the Deaf (TDD) (612) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment IEligible Projects: The legislation requires that the funds from the trust fund account be used "to provide loans or grants for projects for the development, construction, acquisition, preservation, and rehabilitation of Iow income rental and limited equity cooperative housing units and homes for ownership. At least 75 percent of the rental and cooperative units in the development or all of the units funded by the housing trust fund account, must be rented to persons and families whose income does not exceed 30 percent of the median family income for the metropolitan area. Homes for ownership must be owned or purchased by persons and families whose income does not exceed 50 percent of the metropolitan area median income." (MN Statutes Sect. 462A.201 Subd. 2, as amended.) As of May 1995, 30 percent of the Minneapolis/St. Paul area median income was $15,300. It is the desire of the MHFA and the HTFATF to use the Housing Trust Fund Housing Program to encourage and support innovative approaches to housing problems which provide affordable housing with strong local support. It is expected that these funds will be used to leverage other funds or to provide the final piece of a financing package. They can be used in conjunction with other MHFA, State, or Federal programs as appropriate. The MHFA will not be accepting applications for proposals whose primary purpose is lead based paint abatement. Applicants should request application packets from Multi-Family Underwriting staff: Minnesota Housing Finance Agency 400 Sibley Street, Suite 300 St. Paul, MN 55101 (612) 297-3294, or toll free: 1-800-657-3701 If after reviewing the application materials there are any questions concerning the Housing Trust Fund Housing Program or the application process, please direct your questions to Denise Holter (612) 297-4294. IApPlication Submission Deadline:. The original and one (1) cody of the application are due by 4:30 p.m. q)n Thursday. August 24, 1995. The Housing Trust Fund Advisory Task Force will review the applications and should make funding recommendations to the MHFA Board by October 26, 1995. This Request for Proposals (RFP) is subject to all applicable federal, state, and municipal laws, rules, and regulations. MHFA reserves the right to modify or withdraw this RFP at any time and is not able to reimburse any applicant for costs incurred in the preparation or submittal of applications. It is the policy of the Minnesota Housing Finance Agency (MHFA) to further fair housing opportunity in all Agency programs and to administer its housing programs affirmatively, so that all Minnesotans of similar income levels have equal access to Agency programs regardless of race, color, creed, religion, national origin, sex, marital status, status with regard to receipt of public assistance, disability, or familial status. MINNESOTA HOUSING FINANCE AGENCY NOTICE OF FUND AVAILABILITY REQUEST FOR PROPOSALS MINNESOTA RURAL AND URBAN HOMESTEADING PROGRAM The Minnesota Housing Finance Agency (MHFA) announces the availability of funds to eligible organizations to acquire single family residences that are vacant, condemned or abandoned, rehabilitate those properties and then sell them by way of a contract for deed to first time homebuyers who are "at risk." These funds are made available through FY 95 Federal HOME appropriations. $800,000 All areas of the state except in ^noka, Cook, Dakota, Hennepin, Itasca, Koochiching, Lake, Ramsey, St. Louis and Washington Counties. Funds are awarded in the form of a grant. The term for using these funds is 50% in six (6) months, 75% in nine (9) months with no established deadline date for the remainder of funds. The eligible organization must service the contracts for deed for as long as they retain ownership of the property. The maximum funds requested by an eligible organization cannot exceed $200,000 and the minimum requested cannot be less than $100,000. Eligible applicants are political subdivisions, nonprofit or cooperative housing organizations, housing and redevelopment authorities, Community Housing DevelOpment Organizations (CHDO's) or other organizations that have as a primary purpose, the provision or development of affordable housing to Iow and moderate income homebuyers. The funds will be used to arrest or prevent the spread of blight and preserve the existing housing stock by providing a financing mechanism through which properties may be purchased and rehabilitated and then sold to homebuyers who will stabilize the neighborhood by following a "good neighbor" policy. If the eligible organization is not a certified CHDO, they will be required to establish a local neighborhood advisory board. 400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (612) 296-7608 Telecommunications Device for the Deaf (TDD) (612) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment Only existing single family residences are eligible under the program. Duplexes, condominiums, townhouses within planned unit developments, mobile homes, etc. are not eligible. Eligible homebuyers must be "at risk" first time homebuyers whose incomes do not exceed 80% of the median area income. At least 25% of their monthly household income must be sufficient to cover at least the monthly real estate and hazard insurance escrows. "At risk" is defined as being homeless, receiving public assistance, or otherwise not able to afford homeownership. First time homebuyer is defined as someone who has not owned a home they lived in for the last three (3) years. Applicants should request application packets from Multi-Family Underwriting staff: Minnesota Housing Finance Agency 400 Sibley Street, Suite 300 St. Paul, MN 55101 (612) 297-3294, or toll free: 1-800-657-3701 If after reviewing the application materials there are any questions concerning the Minnesota Rural and Urban HOMEsteading Program or the application process, please direct your questions to Ed Niewinski, MN Homes Division at (612) 297-3130 when calling from the Twin Cities metropolitan area, or toll-free 1-800-657-3802, extension 7-3130 if calling from Greater Minnesota. IApplication .Submission ... Deadline: The original and one (1) copy of the application are due by 4:30 p.m. on Thursday, August 24. 1995. Staff will make recommendations for funding to the MHFA Board on October 26, 1995. This Request for Proposals (RFP) is subject to all applicable federal, state, and municipal laws, rules, and regulations. MHFA reserves the right to modify or withdraw this RFP at any time and is not able to reimburse any applicant for costs incurred in the preparation or submittal of applications. It is the policy of the Minnesota Housing Finance Agency (MHFA) to further fair housing opportunity in all Agency programs and to administer its housing programs affirmatively, so that all Minnesotans of similar income levels have equal access to Agency programs regardless of race, color, creed, religion, national origin, sex, marital status, status with regard to receipt of public assistance, disability, or familial status. MINNESOTA HOUSING FINANCE AGENCY NOTICE OF FUND AVAILABILITY REQUEST FOR PROPOSALS PUBLICLY OWNED NEIGHBORHOOD LAND TRUST PROGRAM The Minnesota Housing Finance Agency (MHFA) announces the availability of funds for no-interest deferred loans to assist Eligible Applicants in financing the capital costs of the acquisition of affordable housing which is part of a neighborhood land trust. A public land trust provides for public ownership of land to preserve the affordability of the housing located on the land. The funds for this program are from state general obligation bonds. Program requirements can be somewhat complicated; therefore, applicants are encouraged to discuss the feasibility of their proposal with MHFA staff prior to submitting an Application for Funding. Approximately $.1,000,000 Statewide Funds are awarded in the form of a zero percent (0%) deferred loan. An Eligible Applicant which is selected for an award will be required to own and manage the property for twenty (20) years, at which time the loan will be deemed paid in full. The ground lease shall continue to remain in force until such a time it is modified or terminated. Any sale of any part of the property at any time in the future must be for its fair market value. Any sale prior to the expiration of the twenty year period will result in the net proceeds of the sale being paid to MHFA. An El.igible Applicant is a city as defined in Minnesota Statute, section 462C.02, subdivision 6. This definition includes most housing and redevelopment authorities. The city must agree to pedorm certain acitivities related to the land trust. A Qualifying Entity either meets the definition of an Eligible Applicant (but is not receiving the loan funds), or is a nonprofit organization which meets the requirements of Chapter 317A, qualifies for tax exempt status under the United States Code, title 26, section 501 (c) (3), and meets the requirements of being a neighborhood land trust as specified in Minnesota Statute, sections 462A.30 and 462A.31. 400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (612) 296-7608 Telecommunications Device for the Deaf (TDD) (612) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment IEIigible Activity:. Loan funds must be used only for capital costs related to the purchase of vacant land, or to the purchase of land and residential buildings. General administrative or operating expenses are not eligible. Occupants of the completed housing must be persons or families of Iow and moderate income. If the proceeds are used to purchase vacant land (or to purchase land and buildings and demolish the buildings), the Eligible Applicant will lease the land to a Qualifying Entity. The Qualifying Entity will use other financial resources to either build housing units on the vacant land and rent or sell them, or will rent the land as spaces for mobile homes. If the proceeds are used to purchase land and buildings, the Eligible Applicant will sell the buildings and lease the land to a Qualifying Entity. The Qualifing Entity will use other financial resources to rehabilitate the buildings and rent or sell the buildings. If the proceeds are used to purchase land and single-family houses (1-4 units), the Eligible Applicant may sell the houses and lease the land directly to persons and families of Iow and moderate income without the involvement of a Qualifying Entity. The houses must be owner-occupied. I Appl i cation..Process: Applicants should request application packets from Multi-Family Underwriting staff: Minnesota Housing Finance Agency 400 Sibley Street, Suite 300 St. Paul, MN 55101 (612) 297-3294, or toll free: 1-800-657-3701 If after reviewing the application materials there are any questions concerning the Publicly Owned Neighborhood Land Trust Program or the application process, please direct your questions to Greg Baron at (612) 297-3123. The original and one (1) copy of the application are due bv 4:30 Dm on Thursday. August 24. 1995. Staff will make recommendations for funding to the MHFA Board on October 26, 1995. Late applications may be considered if funds remain after the initial awards. This Request for Proposals (RFP) is subject to all applicable federal, state and municipal laws, rules and regulations. MHFA reserves the right to modify or withdraw this RFP at any time and is not able to reimburse any applicant for costs incurred in the preparation or submittal of applications. It is the policy of the Minnesota Housing Finance Agency (MHFA) to further fair housing opportunity in all Agency programs and to administer its housing programs affirmatively, so that all Minnesotans of similar income levels have equal access to Agency programs regardless of race, color, creed, religion, national odgin, sex, marital status, status with regard to receipt of public assistance, disability, or familial status. MINNESOTA HOUSING FINANCE AGENCY NOTICE OF FUND AVAILABILITY REQUEST FOR PROPOSALS TARGETED HOME PROGRAM The Minnesota Housing Finance Agency (MHFA) announces the availability of loan funds to assist eligible applicants in the development of rental or homeownership projects, for acquisition, rehabilitation, or new construction. $1,000,000 The Targeted HOME Program is a flexible fund for applicants with projects which do not fit into other MH FA programs. Applicants will be required to meet the HOME regulations for the activity they are proposing. For example, a rental project must meet the HOME income and rent requirements for the affordability period. A home purchase project must include the HOME resale guidelines. Because the HOME regulations are complicated, applicants are urged to contact the MHFA for technical assistance in designing a program that meets HOME requirements. Targeted HOME funds will be in the form of a deferred no interest loan for the affordability period required under the HOME regulations. Eligible applicants are private individuals, for-profit or non-profit organizations, community housing development organizations (CHDO'S), housing and redevelopment authorities (HRA's). CHDO's may participate in the Targeted HOME Program as developers of affordable housing projects. Priority in selection shall be given to eligible organizations that qualify as CHDO's. Applicants should request application packets from Multi-Family Underwriting staff: Minnesota Housing Finance Agency 400 Sibley Street, Suite 300 St. Paul, MN 55101 (612) 297-3294, or toll free: 1-800-657-3701 If after reviewing the application materials there are any questions concerning the Targeted HOME Program or the application process, please direct your questions to Susan Ude at (612) 296-8844 for home purchase projects; Darrick Metz at (612) 297-5137 for rental projects. 400 Sibley Street, Suite 300, St, Paul, Minnesota 55101 (612) 296-7608 Telecommunications Device for the Deaf (TDD) (612) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment I~,pplication Submission Deadline: The origir~al and one fl~ coov of the aoolication are due bv 4:30 p.m. on Thursday. August 24.1995. Staff will make recommendations for funding to the MHFA Board on October 26, 1995. This Request for Proposals (RFP) is subject to all applicable federal, state and municipal laws, rules and regulations. MHFA reserves the right to modify or withdraw this RFP at any time and is not able to reimburse any applicant for costs incurred in the preparation or submittal of applications. It is the policy of the Minnesota Housing Finance Agency (MHFA) to further fair housing opportunity in all Agency programs and to administer its housing programs affirmatively, so that all Minnesotans of similar income levels have equal access to Agency programs regardless of race, color, creed, religion, national origin, sex, marital status, status with regard to receipt of public assistance, disability, or familial status. MINNESOTA HOUSING FINANCE AGENCY NOTICE OF FUND AVAILABILITY REQUEST FOR PROPOSALS TRANSITIONAL HOUSING PROGRAM The Minnesota Housing Finance Agency (MHFA) announces the availability of loan/grant funds to eligible sponsors to assist in providing safe, appropriate, and affordable housing for Iow and moderate income residents of Minnesota. The Transitional Housing Program is designed to assist eligible applicants in the construction, acquisition, or rehabilitation of residential housing for this group of persons. The Transitional Housing Program has three program options: (1) Temporary or transitional housing for individuals and families having an immediate need for housing; (2) Residential housing for migrant farmworkers; and (3) Homeless individuals and families. You must select the program under which you are reauesting funds. Under the Temporary or Transitional Housing program option~ individuals and families income cannot exceed 50% of the greater of the statewide or area median income adjusted for families of five or more. Under the Residential Housing for Migrant Farmworkers program option, housing must contain cooking, sleeping, bathroom facilities, and hot/cold running water in the same structu re. Under the Homeless Individuals and Families program option, eligible applicants can apply for funds to provide housing (including SRO-type housing) for individuals and families whose incomes do not exceed thirty percent (30%) of the metropolitan area median income for a family of four adjusted for families of five or more. For all the program options, the maximum loan/grant amount may not exceed 50% of Total Development Cost with the balance of the funds coming from other sources. The loan/grant may not exceed $25,000 per unit. Each project funded must be operated and maintained as housing for the target population for twenty years. [Amo unt!??!Of :Funds ii?Available:!!i!i?,i!::!i:,iii:,:.!i:,:,ii i ~! ............ i .............i $275,000 · . ~ iii i i · i i i ...... ii .. ....... ..... ...,.......,...,....... + .i.i ....i..... i~ · i. rl.[.i...r.i [ .i.1..i-.--....-......... Funds are awarded to projects in the form of a zero interest deferred loan. To encourage the long term affordability of the housing provided under this program, a twenty year repayment schedule is used. The loan must be repaid in full if the project fails to operate as affordable housing for Iow income persons during the first ten years of the loan. During the next ten years, ten percent of the loan is forgiven each year provided that the housing remains affordable for Iow income persons and families. 400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (612) 296-7608 Telecommunications Device for the Deaf (TDD) (612) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment [Location: Statewide IEligible Applicants: Eligible Applicants are individuals, for-profit entities, non-profit entities, Minnesota cities, joint power boards established by two or more cities, and Housing and Redevelopment Authorities. The Legislation requires Transitional Housing funds be used "to provide loan/grant awards to projects for the construction, acquisition or rehabilitation of residential housing." The housing is to be provided for a limited duration not exceeding twenty-four (24) months and available for occupancy on a continuous twenty-four (24) hour basis. Loan/grants may not be used for residential care facilities, for facilities that provide housing for occupancy on less than a twenty-four (24) hour continuous basis, or for any residential housing that requires occupants to accept board as well as lodging. Loan/grants may be used for specific work or improvements, such as: Land or building acquisition Building construction Building rehabilitation Costs that are associated with the project or project financing. These may include costs of financing such as processing and attorney fees, or building permits. Loan/grants cannot be used for completed work or improvements, expenses incurred in the preparation of the proposal or project costs which are otherwise reimbursable from other private or public sources. Additionally, costs incurred prior to executing the Commitment Agreement are not eligible for reimbursement from loan/grant funds. It is the desire of the MHFA to encourage and support innovative approaches to housing problems which provide affordable housing with strong local support. It is expected that these funds will be used to leverage other funds or to provide the final piece of a financing package. They can be used in conjunction with other MHFA, State, or Federal programs as appropriate. No maximum single loan/grant amount has been officially established other than $25,000 per unit. tApplication Process:' Applicants should request application packets from Multi-Family Underwriting staff: Minnesota Housing Finance Agency 400 Sibley Street, Suite 300 St. Paul, MN 55101~ (612) 297-3294, or toll free: 1-800-657-3701 If after reviewing the application materials there are any questions concerning the Transitional Housing Program or the application process, please direct your questions to Glory J. Hill at (612) 296-9827. Applicants are encouraged to discuss the feasibility of their project proposal with MHFA staff prior to submitting an application for funds. The original and one (1) copy of the application are due by 4:30 o,m. on Thursday, August 24. 1995. Staff will make recommendations for funding to the MHFA Board on October 26, 1995. The Request for Proposals (RFP) is subject to all applicable federal, state, and municipal laws, rules, and regulations. MHFA reserves the right to modify or withdraw this RFP at any time and is not able to reimburse any applicant for costs incurred in the preparation or submittal of applications. It is the policy of the Minnesota Housing Finance Agency (MHFA) to further fair housing opportunity in all Agency programs and to administer its housing programs affirmatively, so that all Minnesotans of similar income levels have equal access to Agency programs regardless of race, color, creed, religion, national origin, sex, marital status, status with regard to receipt of public assistance, disability, or familial status. The Minnesota Housing Finance Agency 400 Sibley St., Ste. 300 St. Paul, MN 55101 REDUCE, REUSE, RECYCLE CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: PATRICK HENTGES, CITY MANAGER JEAN KUEHN, SPECIAL PROJECTS COORDINATOR MARK A. WINSON PUBLIC WORKS DIREC~TOR/CITY ENGINEER STREET REHABILITATION EDUCATION PROGRAMS OCTOBER 4, 1995 Engineering staff would like to set up the educational meetings for the Street Rehabilitation Program for the evenings of November 14 and 15. We anticipate holding the meetings at 6:00 P.M. and 8:00 P.M. on each of those evenings. If these times are convenient for you, please let me know or we will try to schedule something different. Also, it is requested that Jean be in attendance to help with the use of the video equipment available in the Council Chambers or if she can train one of the Engineering Techs in the use of the equipment in order for us to display items on the TV screens. CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: PATRICK HENTGES, CITY MANAGER LEONARD OLSON, POLICE CAPTAIN CHARLES KEWATT, FIRE CHIEF LAUREN McCLANAHAN, PUBLIC WORKS SUPERINTENDENT MARK A. WINSON PUBLIC WORKS DIREUTOR/CITY ENGINEER CLOSURE OF 53RD AVE. OCTOBER 4, 1995 AMOCO Pipeline will be closing 53rd Ave. between Central Ave. and Washington St. from 6:00 P.M. on October 24th to approximately 6:00 A.M. October 25th in order to excavate and do maintenance on their underground pipeline. AMOCO Pipeline has contracted with Warning Lites to set up proper signage and detour signage. The detour will be 49th Ave. from Central Ave. to University Ave. MAW:jb 95-630 qT. TE 0]7 612/29u-Tiz~ PL LIC UTILITIES COMMISSION September 28, 1995 TO: FROM: SUBJECT: Interested Parties 612 Numbering Plan Relief Docket No.~,~ 7 Burl W. Executive S e'c~eta_~ Notice of Commission Meeting BACKGROUND On August 23, 1995, the Commission issued its; Order Setting Method For Int~'oducing New Area Code In Minnesota. In that Order, the Co:remission determined that the existing 612 area code would be geographically split into two area codes and that five telephone exchanges in the existing 612 area code to the southeast of the Minneapolis/St. Paul metropolitan calling area (Red Wing, Wabasha, Lake City, Goodhue and White Rock) would be transferred into the 507 area code. The Minneapolis/St. Paul metropolitan calling area would retain the 612 area code and that portion of the existing 612 area code to. the south, west and north of the metro calling area would be reassigned to the new area code. On August 28, 1995, Bellcore (the current telephone numbering plan administrator in the United States) notified US West that the new area code for Minnesota would be 320. On September 12, 1995, the Commission received requests for reconsideration of the August 23, 1995 Order from the following formal parties: the Department of Public Service, Bridge Water Telephone Company, GTE and Sherbume Courtty Rural Telephone Company. The Commission has also received hundreds of calls and letters from the public residing in telephone exchanges to be assigned to the new 320 area code or reassigned to the 507 area code. NOTICE OF COMMISSION MEETING The Commission will meet on Tuesday, October 10, 1995, beginning at 9:00 a.m. in its Large Hearing Room, 121 7th Place East, Suite 350 (Metro Square Building), St. Paul, Minnesota to take comments from the public on its August 23, 1995 Order. The Commission requests that (OVER) members of the public limit their comments to 2 minutes. The Commission would also encourage interested persons with similar concerns to select one spokesperson to present those concerns to the Commission. The Commission will meet again on Thursday. October 12. 1995 beginning al 9:00 a.m.. in the Large Hearing Room. to take oral comments from the formal parties to this proceeding and to make its decisions on the requests for reconsideration and the comments of interested persons. Formal parties to this proceeding are requested to limit their oral comments to 5 minutes. If you wish to provide oral comments at the October 10. 1995 meeting, or you are a formal part3.' and Msh to provide comments on October 12, please call the Commission's Consumer Affairs Office at 612/296-7126 or toll-free at 1-800-657-3782 weekdays between 9:00 a.m. and 4:00 p.m. You will be placed on a speakers list. The Commission will take oral comments fi'om those persons appearing on the speakers list first. Other persons in attendance that wish to speak will be allowed to provide oral comments following those persons appearing on the speakers list if time permits. The Commission hearing rooms are accessible. If other reasonable accommodations are needed to enable you to fully participate in a Commission meeting (i.e. sign language or large print materials), please call (612)297-4596 (voice). (612) 297-1200 (TDD/TTY), or 1-800-657-3 782 at least one week in advance of the meeting. CO UNTY OF ANOKA Office of County Administration GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2265 (612) 323-5680 October 3, 1995 JOHN "JAY" McLINDEN County Administrator The Honorable Joseph S. Sturdevant Mayor, City of Columbia Heights 4848 7th Street NE Columbia Heights, MN 55421 Dear Mayor Sturdevant: Please be advised that the County of Anoka may be considering a county-wide curfew ordinance following a public hearing which is called for 10:15 a.m. on October 10, 1995, in the Board Room of the Anoka County Government Center. A copy of the proposed ordinance is enclosed. Consideration of the ordinance was begun by a 1994 law, amended in 1995, which gave counties ordinance authority. A copy of the law is enclosed. Pursuant to the law, Hennepin, Dakota, and Washington Counties have passed ordinances. The Anoka County Joint Law Enforcement Council has unanimously recommended that the Anoka County Board pass the enclosed ordinance. This ordinance is identical to the ordinance passed in Hennepin and Dakota Counties and, with the exception of 17 year-old persons, also identical to the Washington County ordinance. This ordinance would substitute for any current local curfew ordinance, and local governments can pass more restrictive ordinances. The city may provide any comment in writing or in person at the public hearing. If you have any questions about the ordinance, you may call County Attorney Bob Johnson at 323-5555. Sincerely, oh~n "Jay" McLinden County Administrator JM:pd Enclosures cc: "i,P'~ri~k Hentges, City Manager FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDD/TTY: 323-5289 ORDINANCE NO. ANOKA COUNTY Anoka County, Minnesota 1.00 1.01 1.02 1.03 1.04 1.05 2.00 2.01 3.00 3.01 3.02 3.03 JUVENILE CURFEW ORDINANCE The County Board of Anoka ordains: PURPOSES AND HNDINGS. The Board of Commissioners of Anoka County finds and determines that there has been an increase in juvenile violence and crime by juveniles in the County of Anoka. Juveniles are particularly susceptible by their lack of maturity and experience to participate in unlawful activities and to be victims of older perpetrators of crime. Because of the tbregoing, special and extenuating circumstances presently exist within this County that require special regulation of juveniles within the County in order to protect them and other persons during the nighttime hours, to aid in crime prevention, to promote parental supervision and authority over minors and to decrease juvenile crime rates; and In accordance with prevailing community standards, this Ordinanc~ serves to regulate the conduct of minors in public places during nighttime hours, to be effectively and consistently enforced for the protection of juveniles from each other and from other persons, in public places during nighttime hours, for the enforcement of parental control of, authority over, and responsibility for their children, for the protection of the general public from nighttime mischief by juveniles, for the reduction in the incidents of juvenile criminal activities, for the furtherance of family responsibility and for the public good, safety and welfare; and It is the intent of the County Board to review and evaluate the need and effect of nighttime curfew for juveniles set forth in this Ordinance on the incidents of juvenile criminal activity and protection of juveniles against criminal activity. AUTHORITY. This Ordinance is enacted pursuant to the authority granted under Minn. Stat. §145A.05, subd. 7a (1994). DEFINITIONS "Authorized adult" shall mean any person who is at least eighteen (18) years of age and authorized by a parent or guardian to have custody and control of a juvenile. "County Board" shall mean the Board of Commissioners of Anoka County. "Emergency" means an unforeseen combination of circumstances or the resulting state that calls for immediate action. The term includes, but is not limited to, a fire, a natural disaster, or automobile accident or any situation requiring immediate action to prevent serious bodily injury or loss of life. 3.04 3.05 3.06 3.07 4.00 4.01 4.02 4.03 4.04 "Juvenile" means a person under the age of eighteen (18) years. The term does not include persons under 18 who are married or have been legally emancipated. "Parent" shall mean any person having legal custody of a juvenile (i) as natural. adoptive parent, or step-parent: (ii) as a legal guardian: or {iii) as a person to whom legal custody has been given by order of the court. "Public place" means any place to which the public or a substantial group of the public has access and includes, but is not limited to, streets, highways, roadways, parks, public recreation, entertainment or civic facility, schools, and the common areas of hospitals, apartment houses, office buildings, transport facilities, and shops. "Serious bodily injury" means bodily injury that creates a substantial risk of death or that causes death, serious permanent disfigurement, or protracted loss or impairment of the function of any bodily member or organ. PROHIBITED ACTS It is unlawful for a juvenile under the age of twelve (12) to be present in any public place within Anoka County: Any time between 9:00 p.m. on any Sunday, Monday. Tuesday, Wednesday or Thursday. and 5:00 a.m. of the tbllowing day. Bo Any time between 10:00 p.m. on any Friday or Saturday a~d 5:00 a.m. the following day. It shall be unlawful for any .juvenile age twelve (12) to fourteen (14) years to be present in any public place within Anoka County: Any time between 10:00 p.m. on any Sunday, Monday, Tuesday, Wednesday, or Thursday and 5:00 a.m. of the following day. Any time between 11:00 p.m. on any Friday or Saturday and 5:00 a.m. on the following day. l.t shall be unlawful for any juvenile age fifteen (15) to seventeen (17) years to be in any public places within Anoka County: ho Any time between 11:00 p.m. on any Sunday, Monday, Tuesday, Wednesday, or Thursday and 5:00 a.m. of the following day. B. Any time between 12:01 a.m. and 5:00 a.m. on any Saturday or Sunday. It shall be unlawful for a parent or authorized adult of a juvenile to knowingly, or through negligent supervision, to habitually permit such juvenile to be in any public place within the County during the hours prohibited by Paragraphs 4.01, 4.02, and 4.03 of this Subdivision herein, under circumstances not constituting an exception to this Ordinance as set forth herein. The term "knowingly" includes knowledge which a parent or authorized adult shall reasonably be expected to have concerning the whereabouts of a juvenile under such person's care. 4.05 It shall be unlawful for any person operating or in charge of any place of amusement or refreshment which is open to the public to knowingly and habitually permit any juvenile to be in such place during the hours prohibited by Paragraphs 4.01, 4.02, and 4.03 of this Subdivision herein, under circumstances not constituting an exception to this Ordinance as set forth herein. The term "person operating" shall mean any individual, firm, association, partnership or corporation operating, managing or conducting any such establishment. The term includes the members or partners of an association or partnership and the officers of a corporation. EXCEPTIONS 5.01 The following shall constitute valid exceptions to the operation of the curfew: At any time, if a juvenile is accompanied by his or her parent or an authorized adult; At any time, if a juvenile is involved in, or attempting to remedy, alleviate, or respond to an emergency; If the juvenile is engaged in a lawful employment activity, or is going to or returning home from his or her place of employment; If the juvenile is attending an official school, religious, or other social or recreational activity supervised by adults and sponsored by .a city or the county, a civic organization, or another similar entity that takes responsibility for the juvenile; If the juvenile is going to or returning home from, without any detour or stop, an official school, religious, or other recreational activity supervised by adults and sponsored by a city or the County, a civic organization, or another similar entity that takes responsibility tbr the juvenile; If the juvenile is on an errand as directed by his or her parent, without any detour or stop; G. If the juvenile is engaged in interstate travel; If the juvenile is on the public right-of-way boulevard or sidewalk abutting the juveni!e's residence or abusing the neighbori.ng property~ structure, or residence; If the juvenile is exercising First Amendment rights protected by the United States Constitution (or those similar rights protected by Article I of the Constitution of the State of Minnesota), such as free exercise of religion, freedom of speech, and the rights of assembly; or If the juvenile is homeless or uses a public or semi-public place as his or her usual place of abode. 5.02 It is an affirmative defense to prosecution under Subd. 4(e) that: The owner, operator or employee of an establishment promptly notified the police department that a juvenile was present on the premises of the establishment during curfew hours and refused to leave. The owner, operator or employee reasonably and in good faith relied upon a juvenile's representations of proof of age. Proof of age may be established pursuant to Minn. Stat. §340A.503, subd. 6, or other verifiable means, including, but not limited to, school identification cards and birth certificates. ENFORCEMENT 6.01 Before taking any enforcement action under this section, a police officer shall ask the apparent offender's age and reason for being in a public place. The officer shall not issue a citation or make an arrest under this section unless the officer reasonably believes that an offense has occurred and that no exception set forth in Subdivision 5.00 is applicable. PENALTIES 7.01 Violation of Subdivision 4(a), (b) and (c) will be prosecuted pursuant to Minn. Stat. §260.195 and will be subject to the penalties therein. 7.02 Violation of Subdivision 4(d) or (e) shall be a misdemeanor. CONTINUING RE~,qEW AND EVALUATION 8.01 The County Attorney shall prepare and submit a report annually to the County Board evaluating violations of this Section and the criminal activity by and against juveniles within the County during the preceding year. The first report shall be submitted one year after the effective date of Subdivision 9. SEVERABILITY 9.01 If any court of competent jurisdiction shall adjudge any provisions of this Ordinance to be invalid, such judgment shall not affect any other provisions of this Ordinance not specifically included in said judgment. 1000 EFFECTIVE. DATE 10.01 The effective date of this Ordinance shall be August 1. 1995. COUNTY OF ANOKA STATE OF MINNESOTA By: Date: Dan Erhart Chair of the County Board APPROVED: ATTEST: Assistant County Attorney Clerk of the County Board 226, ,Mt. 1, § 22 79th LEGISLATI'RE the supreme court provide a plan to the le~slature by January 1, 1996. The plan shall be developed in consultation with gffected constituent groups and shall include ~b,e fo[lo,ring: (1) An agreed upon staffing structure to be implemented no later than July 1. 1996, that places all of the named victim serv/ces programs in one agency: and (2) Recommendations on a structure for constituent advisory, participation in adm/rJstering programs in the victim services un/t, including functions of the sexual assault advisoW council under section 611A.32, the 'battered women advisory council under section 611A~34, the general crime victims advisory, council under section 611A.361, the abused children advisory council under section 611A.365, and the crime victim and witness advisory council under section 611A.71. Until an advisory structure is implemented~ members of existing councils ex'pense reimbursements as specified in Minnesota Statutes, section 15.059. may receive The plan shall be submitted to the chairs of the house judiciary committee and the senate crime prevention committee. ARTICLE 2 CRIME Section 1. Minnesota Statutes 1994, section 145A.05, subdivision 7a, is amended to read: Subd. 7a. CURFEW. A county board may adopt an ordinance establishing a countywide curfew for unmarried persons under 1-7 18 years of age. If the county board of a county located in the seven-county metropolitan ~ea adopts a curfew ordinance under this subdivi- sion, the ordinance shall contain an earlier curfew for children under the age of 12 than for older children. Sec. 2. Minnesota Statutes 1994, section 152.18, subdivision 1, is amended to read: Subdivision 1. If any person who has not previously participated in or completed a diversion program authorized under section 401.065 or who has not previously been placed on probation without a judgment of guilty and thereafter been discharged from probation under this section is found guilty of a violation of section 152.024, subdivision 2, 152.025, subdivision 2, or 152.027, subdivision 2, 3, or 4~ for possession of a controlled substance, after tr/al or upon i-plea of guilty, and the court determines that the violation does not quali~' as a subsequent controlled substance conviction under section 152.01, s~bdivision 16a, the court may, ~thout entering a judgment of guilty and with the consent of the person, defer further proceedings and place the person on probation upon such reasonable conditions as it may require and for a period, not to exceed the maximum sentence provided for the violation. The court may give the person the opportunity to attend and participate in an appropriate program of education regarding the nature and effects of alcohol and drug abuse as a stipulation of probation. Upon violation of a condition of the probation, the court may enter an adjudication of guilt and proceed as otherwise provided. The court may, in its discretion, dismiss the proceedings against the person and discharge the person from probation before the expiration of the maximum period prescribed for the person's probation. If during the period of probat/on the person does not violate any of the conditions of the probation, then upon expiration of the period the court shall discharge the person and dismiss the proceeRings against that person. Discharge and dismissal under this subdivision shall be ~vithout court adjudication of m~ilt, but CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PAT HENTGES, CITY MANAGER OCTOBER 6, 1995 EXECUTIVE SESSION - OCTOBER 6, 1995 Attached please find a copy of an agreement regarding the Hilltop-Columbia Heights Sewer Use Agreement, which will be discussed at the executive session. cb Attachment 5ER-27-1995 13:07 FROM TO 7822801 P. KALINA, WILLS, WOODS, GISVOLD &CLARK, i P. L. L. P. Ede~ PraiSe, MN 55344-7914 , Columbia t Court lrde ] Your F'de 1~ Dear Mr. Ho~ ATTORNEYS AT LAW surrE 941 HIX~WIND ROAD NORTHEAST MINN~APO~J~. MINNESOTA 5.~3~-:~4 1T..LECOPI~R 61Z~i?1-2,41 $ I1~1%¥ TO M~'~NEAI~LI~ Ofl4CE September 27, 1995 Ie~ghts / Kdltop -- Sewer Use Agrmae~ q'o.: C6-93-659 ~nbe~. 16425 r~mber: 3200-001 VIA FAX AN MICHAF_L C Gt~OVER D, SCOTT DUNHRM WAYNE $. S~ER MICHAF..L S. FROST CAROLE CLARK I$~ K$ON In an effdrt to brh ~ the above-referenc~ dispute to a final resolution, e~closed please find the proposed! Sewer Use Agre~rmat and a corresponding Confession of Sud]ge~m~_. Alter several · dizamiom regard~ g this litigation, I believe this proposal is in its final form~ tim is, the Agreemem ;is as favorable to ) )ur client's position as it ever will be. .Please ix~te tim mmerou$ modifications have been made based upon om' dfia~ssiona, inchdin ~followin8 modifica~iom since the last wri'aen proposal: 1. ~ to the Met Council's agreement to pay for the te~ tal of the north I/ne lu~ bee~ elimina~. TI~ tra__-~ction/asreemem will have to be consummated' by a sep~ate docement between the relevant parties. I never id hear back from Ma Co, nell as to whether they would be in a position Wmak, a low int~est loan ITdltop for past usage fees on the ~outh line. . . 2. Al/treferences to Met Council have been deleted from ~¢ provisioa, indud/ng ~emem to pay past usage/rental regarding the 1990-1995,, usage of thc south line The sum of $3 t,044 as past remal ofthe South line was camputed uaing the ~me reaSm~le maimmmce estimate (of $2600/mile x 1.99 milesix 6 yea~) as wire Met for !dete~ usage fees retroacqfl~y. Further, I conm/unic~ed yom' po~on regarding calcula~-,g a "propordonam share" of the maintenahce and was advised by our. City Engineer that determining same is not feasible. I am willing to ~gue NISS~' A O$.'FICE.: IGor, COUNTY ROAD 77. SUITE I · NISSWA. MN 5.~,68 · (2 lB, 963-0000 SEP-27-1995 13:08 FROM Coi.,~_'a Hei~s v. I-r~op Pn~e Two September 27, int~rest should not be included in the $31,044 total to allow reitd~nt~ may not use the entire length of the south line. 7822801 R.03 the i:alculsted'fee or $10,000.00 - whichever is less (see Please review these document~ and hnve the appropriate I,[tlltop o~cials ~ign each so that I may ~ to ,the City cJf'C, oknnbia Heights for approprinte execution. Thank ydu for your atlemion to r,..,c: Mi'. P.~'ick Hentgcs C~lumbia t eights cit~ ~ m nlso been sub-'nitied ~unt due shah be either ~p'~ph 9). r A C~te~ion of'Judgment is ~ in the As~em~ and for si."Smn=e. ~ ~mpl~ce with ]Vfmn. Sm. § 548.22, the m 5EP-27-1995 13:88 TO 7822881 P.04 FROM SEWER USE AGREEMENT WIqERE~, the City. of Hilltop (hereinafter "Hilltop") gains access to metropoJiean interceptors owned by the Metropolitan Waste Control Commission (herein. er "IvlWCC") fo~' a portion of its sanitary sewer through sanitary sewer lines owned by the City of Columbia H¢igttts (hereinaf~ "Columbia Heights"); and WHEREA~5, Columbia Heights is willing to rent those sewer lines which allow accessto an MWCC owned line by entering this agreement; and WHEREAS, Hilltop is willing to pay a user fee for continuexi acces~ to an MWCC line ~or disposal of its sewage, which MI1 reflec! a fee for ongoing operation, repail and replacement; and WEIEREA~, the parties wish to avoid argument over their m~ctve contribution to constructi0n cost, ahd intend to resolve all past disputes pertaining to past Usage, construction ahd / or claimed interest of any kind by the City of Hilltop in the sewer and stor~ sewer lines in the City of Columbia Height: and WHEREA~, this agreement is des~gneci to allow Hilltop usage oflthe Columbia Heigl~ts lines so that the f~ charges equates to a portion of the fee charged to Columbia Heights residents for sewer service provided, less those amounts which are attributable to MWCC charges and other charges not related ko provision of service, debt service or capital fund ~rv!ce; and WItEREAS, a lawsuit was commenced in Minnesota District CoUrt, County of Anol~a, entitled City. of C~lumbia Heights. Plaintiffs. vs. City_ of I-~il~tg.p, Defet~dant and Thirgl PanT Plaintiff~ vs..1yletrOpolitan Council and Metropolitan Waste Control Corhraissio~ .-l~hird. Pa~r' ~ Case No.: C6-93-659, (hereinafter, "Action"), wherein Coh~mbia Heights sought recovery of certain monetary damages and equitable re/ief allegedly r~gulting from Hilltolks continued unauthorized use of Columbia Heights' sewer trunk lines and int~ptors by depositing sewage into Columbia Heights' lines. The parties to this Agreement desire ~to resolve said action. NOW, THEREFORE, it is hereby agreed by and between the patti ReCeipt/Re~tse Agreement. In consideration for Hilltop's ~ Heights the' sum of $31,04a (thirty one thousand and forty four do reasonable rental cost of the south sewer line for the years 1990 - 19 es as follows: at to pay to Columl~ia tim's) representing the ;)5, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Columbia Heights forever releases and discharges Hilltop together with their employees, heirs, adm'mistrators, executors, successors and assigns, and indet.'cl all persons and organizations who are or might be liable from any and all claims4 demands, fights, ahd SEP-27-1995 15:09 FROM 7822801 P.05 causes of action of any kind of nature whatsoever for all damages wl~ich Columbia Heights sustained as a result of the Action, and specifically, (but not by way o~'limi~tion) as a result of Hilltop's usc of Columbia Heights' sewer trunk lines md in~erceptc~rs~ up to the date or'this agreement.. Columbia Hcigh~ and Hilltop, (the "Parries") expressly inlend and agree that this agreement applies to all claims arising from said Action, including (but not !limited to) claims for known, unknown, latent, developed and undeveloped injuries or damages, anticipated and unanticipated consequences, and known and unknown developments of any such injuries and/or dam0ges, and claims as respects the nature and extent and tx rmanency of any such injuries and}'or 'damages. The Parties acknowledge that said sums a.'e paid in compromise and settleme~nt of doubtful and disputed claims; that payment thereof shall not be construed as an adm___isS, ion of any liability whatsoever by ,any of the parties her ~'in released, by whom liability is ~pressly denied. Use Allowed. Hilltop shall use a sanitary sewage system to dispos~ of its sanitary sewage in accordance with the terms of this Agreement by placing {he same in the sewer line Which lies in Columbia Heights and connects with Hilllop at 45th and Quincy. I¢ requested by Columbia Heights, Hilltop shall adop! an ordinance governing use of sewers; provided any such ordinance shall no~, be any more restrictive tltxan the use ordinance in effect in Columbia Heights. '. Fee Form~a. Hilltop shall pay a fee to Columbia Heights basedlupon usage of Columbia Heights lines. The amount to be paid by Hilltop shall be ~ same per unit charge as Wing paid by Columbia Heights residents, with adjustments set forth herein. (a) F. 19W Determinafon. The MWCC gauges the total sewage ~low for Hilliop. That sewage flow is currently estimated at 31 nullionlgallons (heminafter "MG"). Of that llow, based upon estimatesi by the MWCC, 49% goes into lines owned and operated by C61umbia Heights. The current flow is thus 15.19 MG T/als flow determination is subject to change based upon the Right to Review provisions of Paragraph 5. , (b) Per0entage of Rate D~termmataon_ The rate to be charged toiHflltop shall be a percentage of the fee charged per unit to Columbia Heights residents. The percentage is determined by taking the total of operating e~ as reflected in the Sewer Utility Fund, Statement of Revenues, Expenses and Changes in Retained Earnings, as lappears in tile annual audit, and deducting from that the Cost of S~les and Services, eight percent (8%) of the distribution expefi~e and Administration. This remainder is then divided by thee Total 2 SEP-27-199S 1~:10 FROM 782~801 P.06 (c) Operating Expenses. The l~'-rcentage received from that is the percentage of the Columbia Heights fee to be cha Hilltop. ~ Fee ;to be Charsed The fee shall be determined by rnultipl,~ rate charged to Columbia Heights residents, as expressed in a per ~one hundred cubic fee (hereinaf~ "CCF") times 13 :ulation ~ed to ing the charges 36.9 to convert the charge to a per MG charge. That number will then be multiplied by the Percentage of Rate determined by parag4aph (b) above. This number is the charge per MG to be paid by Hilltop. (d) ~ an example of this formula is set forth on the ittached .Exhibit A. 4. Amount mid Time of Payment. The amount to be paid by Hillt(,p to Columbia Heights slmll be determined by multiplying the rate per MG calcule ted pursuant to paragraph 2 (c) times the current flow calculmed pursuant to pla'agraph 2 (a). Payment shall be made in equal semiannual installments on July an :1 January 15. 5. Rigl~t to R~vie~. If either party to this agreement wishes to challet~ge any portion of the formula set forth above or the cost figures put forward by Col~mbia Heights, it shall be ~f~e to do ~ at its own expense, with the following conditions: (a) Flo,w determinatio, r~. Either party ma>' challenge the am,unt or percentage of flow that goes into the two lines serving I-Ii~, ltop by arranging for and paying the cost of flow monitoring. The r~ sults of said flow monitoring shall be provided to the other party, alo ag with all supporting documentation, llae non-challenging party sh fll have 30 days to accept the result a,s presented or to undertake th,-ir own / a d", io f om ^ual4 preceding year en& This agreement uses the year end 1992 Audit and the lerms discussed in this note, have the meanings given them in this footnote. The costs of Sales anH Service is the amount paid by COlumbia Heights to the MWCC. The Administration is f~r internal expense for the mailing of bills to Columbia Heights residents. Depreciation is the amount paid into a Capital or other Reserve Fund, dedicated solely to the repair and replacement of the sanitary sewer system. Distribution is the cost of personnel and equipment to operate the sanitary sewer system. In the event that the Audit categories change ia the future Audits 4ff Columbia Heights. the deductions from the operating expenses shall bc changed to match the ~lescription of the expenses set forth herein, and shall not be governed by the title of the expense entry alone. SEP-27-1995 15:10 FROM 78228~1 P.07 (b) flow monitoring. If no action is taken by the non-challenging part), within that time period, the flow determination as presented ~shall be deemed binding on both parties. If the non-challenging party: decides to challenge the result, it shall have 45 days within which to o the ,monitoring and present the results. If the second mo: pro~tuces a different result, the parties can either agree on person to perform a flow study, or can submit the results o£ studies to the MWCC top determine the amount and/or peme; flow. Any alteration in the flow determination shall be effective at the beginning of the calendar year following the completion of the final flow study. FOe ~tetermir~atic)n. If Hilltop wishes to challenge the fee claimed by Colitmbia Height~ or the calculations associated with ~t, C4>lumbia Heights will make available to Hilltop all records deemed n~essaty by I~lilttop to complete its review within two weeks of the request In the eVent Hilltop and Columbia Heights cannot agree on the ~[ee to be charged to Hilltop, the dispute shall be submitted to Atneriean Arbitration Association for determination. )mplete fitoring a third the two ~tage of (c) Cagi~al Im~ro_vements_F_und.% The mount allocated in the COlumbia Heil~,hts budget for depreciation is to be paid exclusively intolCapital Iml~rovement Funds dedicauxt solely to the repair and replacqment of san/tary sewer lines and related equipment. In the event C61umbia Heights makes a transfer from its Sanitary Sewer ~,Capital lmlJrovement funds to some other fund for a non-sewer purpose, Hillitop shall be entitled to a deduction from the depreciation~ portion of ~olumbia Heights budget when determining the percentage rate. Such trangfers are defined as transfers made without an obligation for repayment, and thus do not include temporary transfers or l~mns. (d) Infiitm~i,o.~ lnflgw Study/Analysis/Correction. Hilltop~ is not ? ted to pay for the cost of any infiltration or inflow study, sis or correction undertaken by Columbia Heights. Hill/op shall be entitled to see all documents necessary, to determine if rgoney is being spent for any of those purposes. If it is, Hilltop shall bO entitled to a!deduetiou or,aid amount from the sanitaxy sewer budge/before determining the percentage rate to be charged to Hilltop. i Service to be Provided. Columbia Heights hereby agrees that in consideration for the payment set forth herein, that Hilltop shall have free and unencu~nbered sewage disposal into the line that emers Hilltop at 45th and Quincy Street; or, if said line is not available that it shall make available an alternate line, which draim the ,same area 4 SEP-27-1995 15:11 FROM 7822801 P.08 10. of Hilltop as the above line. Columbia Heights shall maintain all sewer lines owned by Columbia Heights, as necessaw to assure that all users which drain into said line shall have continuous sewage disposal to an Metropolitan Council interceptor. All maintenance and repair expense necessary to provide such uninterrupted service is the sole responsibility of Columbia Heights; Notice ~ml Terminstion. Hilltop shall have the fight to termina~ this agreement at an), time~ provided that Hilltop has an alternate method for se~age disposal m place at that time. The termination shall take effect nine (9) months after v~xitten notice is given by Hilltop of its intention to terminate the Agreeme~t~ In the event of termination, ail obligations of Hilltop to make payment to Colum~a Heights shall cease upon the effective date of the te,,~,ination, provided that Hilltoplhasl*,~,,l~ an alternate method for isewage disposal in place at the time of effective termination. Term, This agrecm~mt shall be in effect for ten (10) years from the ~ate horeofand shall be ren,ewable by Hilltop for two (2) additional five (5) year tem~ following the initial term/Hilltop must give written notice of its intention to rene~ the agreement six (6) months prior to the end of the initial or renewal tenn. Foll~ving the initial terms Columbia Heights agrees to enter good faith negotiatioas with Hilltop concerning icxtension of this agreement if requested by Hilltop. A~y such request shall be made at least 1 year prior to termination date of this a~reement. This Agreement shall automatically renew should Hilltop fail to have~ an alternative method of disposal in place. Default in Payment. The making of payments when due shall bei considered the essence of this Agreement. Columbia Heights shall be entitled to _~ Confession of Judgment to be entered in the Anoka County District Court against the City of Hilltop in the event of default in payment, with the default continulng for a period of thirty (30) days after written notice by Columbia Heights. The~ amount of the Contusion of Judgraent shall be either the amount oft, he late paymeOt plus a fifteen (15) perom! penalty or the amount orS10,000, whichever is less. Co~lumbia Heights shall not be entitled to a Confession of Judgment if, within the tlfirt'y (30) days, Hilltop disputes that the claimed payment is due and matiates, an arbitration proceeding lunder the tennis of this Agreement. Special Assessments. Columbia Heights shall be allowed to use the provisions of Minn. Stal~. Chapter 429 to levy assessments for sanita~ se$~er and storm improvements only, in accordance with all procedures found in Mir~. Stat. Chapter 429 against those properties within Hilltop which are benefitted l~y the proposed improvement. Any such proposed assessment shall be preceded by ~.en (10) months notice to the City of Hilltop. In the event that Hilltop terminates [his Agreement prior to the assessment levied against property within Hilltop, Columbia Heights shall lose all right to assess property within Hilltop. SEP-27-i995 15:12 FROM 7822881 P.10 CONFESSION OF 5UDGMENT The City o!' Hilltop, through its authorized undersigned representative hereby consents, to entry ofjudgmenl in the specitled amount ofTen Thousand and no/100 ($1Q,000.00) Dollars or the amount to be calculated according the attached Sewer Use Agreement, whicl~ever is less. Judgment shall be entered against it in the District Court of Anoka county in favor cfi thc City of Columbia Heights without further notice by reason of the following facts: 1. On or abo~ ,1995, City of Hilltop executed a Sewer Agr4ement with the City of Columbia ~eights, whereby Hilltop would rent sewer lines from ~olumbia Heights. conSideration for the rental, Hilltop would pay Columbia Heights a fee in the amoant calculated pursuant to the formula as set forth in the attached Sew~ Use Agreement. 2. Hilltop has refused to pay the amount owed under the agreement. Said amount is justly due and owing to the City of Columbia Heights. This Confession is to ~vcure payment of said sum pursuant to the agreement of the City of Hilltop and the City ofjColumbia Height~ amd the amounfof this Confession does not exceed the amount due under said agreement. The undersigned, for consideration and with full awareness of the leg~ consequences, makes voluntary, knowing and intelligent waiver of the right to notice and a prejudgment hearing. THE CITY OF I-IILLJ'OP Dated: By: Mayor Subscribed and sw4om to mc this __ da}' of ,1995. Notary Public TOTAL P.10 SEP-27-1995 13:12 FROM TO 7822801 P.09 WHEREFORE, the parties have agreed to the foregoing terms. Dated: THE CITY OF COLUMBIA HEIGHTS BY: Mayor BY: Clerk Dated: THE CITY OF HILL{'OP BY: Mayor BY: Clerk METROPOLITAN COUNCIL BY: 6 CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PATRICK HENTGES, CITY MANAGER OCTOBER 6, 1995 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF OCTOBER 9, 1995 1) OPERATIONAL REPORTS Attached please find operational reports from each department outlining activities from the month of September. 2) FEDERAL HOME LOAN BANK SPECIAL HOUSING PROGRAMS Attached please find grant/loan program information from the Federal Home Loan Bank that could be beneficial in development of a more comprehensive housing program for Columbia Heights. Additionally, I met with five MHFA officials, who administer single family and multiple housing programs. They did confirm that a county-wide effort or at least a larger application on behalf of a number of Anoka County cities would likely fare better in the grant/loan award process, than an individual City application. The bottom line is that grant/loan applications with a large local share will fare better than the "free lunch" type of applications that have minimal local commitments. Thus, the key element for Columbia Heights is to develop or commit a "pool" of local dollars to fund housing grant/loan activities. 3) HOUSING STUDY STATUS City Staff will be meeting all day October 13th to finalize a comprehensive strategy for implementing the Housing Study. Representatives from all city departments will be called upon to contribute ideas and strategies that not only improve the City's housing stock, but also identify complementing activities that improve the livability of the community's neighborhoods. It is hoped that the final draft of the housing study will be completed during the balance of the month and presented to City Council at a November work session. 4) STATUS OF MHFA GRANT APPLICATIONS As the City Council recalls, three grant applications were submitted to MHFA for the Sheffield neighborhood. The grant applications include a city-wide down payment assistance program, rehabilitation of rental property in Sheffield, and the purchase of other sites for single family homes in the Sheffield neighborhood. At this point, City Staff has not determined the funding status of either the down payment assistance program or the property acquisition applications. However. MHFA has asked that the City re-submit the rental rehabilitation application, after "options" secure the purchase of the property. It is expected that after re-submittal of the application with options for purchase, then the application will be approved during the next grant cycle. I will keep the City Council apprised of any developments with the other applications. 5) CHIEF OF POLICE STARTING DATE Thomas Johnson will be starting work as Police Chief on October 23, 1995. He will be at the October 23rd Council meeting and be formally introduced and sworn in at that time. 61 MARK YOUR CALENDARS Thc following are important dates and times that may be of interest to the City Council: Street Rehabilitation Programs will be conducted on November 14th and 15th, starting at 6 P.M. and 8 P.M. on each of those evenings. Amoco Pipeline will be closing 53rd between Central and Washington Street from 6 P.M. on October 24th to 6 A.M. October 25th in order to conduct maintenance on an underground pipehne. A detour has been established as a result of this interruption. The Civil Defense Appreciation Dinner is on October 28th. If you haven't returned your R.S.V.P.'s to Mary Dugdale, please do so as soon as possible. 7/ REPORTS AND CORRESPONDENCE The following are reports and correspondence t¥om other agencies: Notice of Public Utilities Commission Hearing on new area code in Minnesota. Anoka County correspondence regarding county-wide curfew ordinance (Mayor and Acting Police Chief have discussed this item and can provide commentary.) Mill Street Reconstruction Status: It appears that Mill Street should be completed by October 30th, with the exception of the final installation of thc street lights. In any event, 'all the concrete work, the final lift of asphalt, and clean up work will be completed by that date. 8) HILLTOP SEWER DISPUTE I would like to discuss litigation regarding the Hilltop sewer dispute. Therefore, I would request that at the end of the agenda on Monday's meeting, that the Council conduct a closed Executive Session to discuss the status of the Hilltop sewer dispute. Il' you have any questions tin these items, please contact mc. cb 95/82 COLUMBIA HEIGHTS PUBLIC LIBRARY SSO - 4C, th A'..'5: iU-_- :~. =. FAX: (a~ III. TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Patrick Hentges, City Manager M. Rebecca Loader, Library Director i'7~%~- September operational report September 28, 1995 Significant Accomplishments A. The Board met on 9/5 with four members present. B. The Friends met on 9/11 with seven members present. C. 29 people attended the 9/13 Filmtime. D. Values Week was marked at the library by the distribution of bookmarks. E. The library, Meredith Cable, and the History Channel presented a program on 9/18 entitled, '~istory for Kids and Teens,Too." 41 people attended and participated in History Mania (a quiz show), viewed a video, listened to Irene Parsons,and enjoyed popcorn. Marsha and Kelly dressed up in 1930's era costumes and prepared a book display, a book list, and a bookmark related to the 1930's. This cooperative effort was a lot of work, but may have opened up an avenue for more effective use of cable. F. The class schedule from Immaculate Conception School started the week of 9/17. Departmental Goals A. The Saturday hours changed 9/9 to 10:00 a.m. to 4:00 p.m. B. The new copier was delivered on 9/6. C. Jeanine attended the acs users' group meeting on 9/14. D. The new camcorder policy will be implemented on 10/1, and staff spent considerable time getting the paperwork ready. E. Pinecone Nursery performed the landscaping budgeted for 1995 on 9/19. F. Becky held a worksession for the supervisors on 9/23 on database searching. G. Becky attended the public service meeting on 9/28. Issues and Problems A. A stone smashed one of the north windows on 9/1. B. The character generator broke on 9/22. It was repaired 9/13. AUGUST Circulation. 1994 1995 Adult 6681 6197 Juvenile 7162 6197 13843 12394 Work days 27 27 LIBGIS 1994 1995 Reference 1746 2074 Dir. A 248 117 Dir. B 51 31 Work days 27 27 ISOY~NK. recycled paper TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Public Works Department PATRICK HENTGES CITY MANAGER ENGINEER OPERATIONAL REPORT - SEPTEMBER OCTOBER 2, 1995 OGT ~; 1995 MAJ',lAGER CITY OF COLUEBiA HEIGHTS SIGNIFICANT ACCOMPLISHMENTS General Responded to 99 Gopher State One-Call requests. City-wide brush in alley inspection was completed. Constructed a concrete pad for a storage building at 4519 Taylor. Three employees completed a 3-day Equipment Operators Training Program offered by Local 49. Banners for Values Week were put up on 40th Ave. and Central Ave. Equipment setup and take down for Primary Election. Service Door in Police garage was removed and the opening was filled in prior to the floor being reconstructed. Purchased one (1) new 1995 Ford 3/4 Ton Pickup. Positive identification of Oak Wilt at 2101 Innsbruck Parkway and 5020 Pennine Pass. Public Works Superintendent attended the APWA Congress in Dallas, Texas. Streets Repaired alley between Polk and Buchanan, 37th to 39th. Repaired retaining wall located in alley between Central Ave. and Van Buren, 42nd to 43rd. Corrected storm water drainage problem, 37th and Jackson. Prepared Zone #1 streets for sealcoat. Installed temporary driveway on the north side of JPM parking lot. Hauled asphalt and concrete debris to Midwest. Replaced curb in front of 3704-3708 Jackson. Repaired pathway between Heights and Hilltop, 46th to 46½ Ave. Repaired break damage to street on 44th Ave., Central to Tyler Place. Repaired Sullivan pathway. Memorandum to Patrick Hentges October 2, 1995 Page 2 Parks Repaired downspouts at JPM. Repaired security lights at Lomianki Park. Prepared Gauvitte hockey rink and basketball court for a 2" asphalt overlay. Shut down Silver Lake Beach for the season. Installed guard rail posts by Mathaire playground. Trimmed trees in all City parks. Mowed as needed. Picked up trash as needed. Performed football and soccer field maintenance as needed. Sewer & Water Installed a new chart recorder in the Master Control Panel located at MSC. Repaired three broken watermains at: 44th Ave. between Central Ave. and Tyler Place. 39th Ave. between Arthur and Cleveland. 1629 Innsbruck Circle Installed one new gate valve at 44th Ave., between Central Ave. and Tyler Place. Continued monitoring of chlorine residual throughout the City. Assisted the City of Mpls. with efforts to super chlorinate the 24" watermain located between Pump Station #2 and 42nd and Fillmore. Jetted sanitary sewer lines in SE Quadrant. Flushed fire hydrants to maintain chlorine residual in the system. Installed two manholes on 24" water line to facilitate super chlorination efforts. Made (4) 1" taps on the 24" water line to facilitate super chlorination efforts. Repaired fn'e hydrant at 40th and Jefferson. Repaired stop boxes at 3704-3708 Jackson. Installed (repaired) high low water meter located in the Master Meter vault. Removed low flow meter from Master Meter vault for repair. Installed new catch basin casting at 37th Ave. and 5th St. Winterized sprinkler system at Van Buren parking lot. Responded to 40 Gopher State One-Calls. Delinquent account water shut offs (44). Engineering Continued work on several projects as follows: Building signs Memorandum to Patrick Hentges October 2, 1995 Page 3 LaBelle East Bank Erosion Control Mill Street Silver Lake Park Pond Modifications Sidewalk - 44th Ave., Tyler Place to Reservoir Blvd. Alley, 37th Ave. to 38th Ave., west of Quincy St. MSC storage yard and utility building Pump Station #2 roof Mathaire Park path Ostrander Park building Sanitary sewer lining Water tower painting Miscellaneous permits, sur~,eys, computer input, drafting and filing MAW:jb 95-625 TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Patrick Hentges, City Manager Randy Quale, Recreation Director ~ Operational Report, September 1 - 30, 1995 October 3, 1995 Ao Administration A reception honoring Nancy French (Park/Recreation Clerk Typist II) was held on September 27 at Murzyn Hall. Nancy will retire on October 2. Starting October 3, Bonnie Morinville (Public Works Purchasing Clerk) will begin working half days in the Recreation office. A big thank you to Mark Winson for making Bonnie available on an interim basis to help out the Recreation Department following Nancy's retirement. In lieu of hiring a replacement for Nancy French, the Park and Recreation Commission gave their approval for the creation of a second Recreation Program Coordinator position at their September 27 meeting. I would like to place the new position proposal on the agenda for the October 16 City Council work session. On September 27 the 1996 Recreation budget was reviewed at a joint meeting of the Park and Recreation Commission and the City Council. o The lease agreement with NEI for the use of their gymnasiums was approved at the September 11 City Council meeting. As specified by the lease agreement, a certificate of insurance listing NEI as an additionally insured party is being processed by the Finance Department. We are awaiting signatures from NEI to finalize the lease. The Values 1st program held a series of programs the week of September 17 - 23 as part of their Values Awareness Week. The programs were successful with a modest turn out for each program. Additional programs are planned for the month of October. On a related issue, I will now be co-chairing the Youth sub-committee of the Values 1st program (there are nine separate Values 1st program sub-committees). The new Values 1st light pole banners were recently installed on Central Ave. and 40th Ave. Thanks should go out to the Public Works staff (especially Lauren McClannahan) for installing the banners in such a timely manner. o Recreation Department staff meetings were held on 1st & 3rd Tuesdays of the month. In addition, a Murzyn Hall maintenance staff meeting was held on September 12. Page Twa Operational Report- September 1 - 30, 1995 B$ Ce Mark Winson and I are working on creating a park and recreation needs assessment and opinion survey. It is our plan to have a draft of the survey available for review by the Park and Recreation Commission at their October 22 meeting. Recreation Youth football and soccer programs for children ages five to seven began this month at McKenna Park. The youth soccer teams played a series of exhibition games under the lights at Huset Park on September 28. ° The registration period for Traveling Basketball expired with an expected eight teams to be formed. A fifth grade girls team will be formed for the first time in many years. The Columbia Heights/ISD #13 Basketball Association held its first meeting of the fall season and reports that a coaches instruction manual will soon be available for review. John Herbert attended the Park and Recreation Commission and budget meetings on September 27. Seniors Two hundred seniors participated in a Bingo night program at Murzyn Hall sponsored by the H.B. Fuller Company on September 19. o Thirty-two members of the Seniors Hiking Club went to O'Brian State Park and Pine Tree Apple Orchard on September 20. o Thirty-two seniors participated in an eight hour Defensive driving class on September 21 and 22. ° Twenty-three seniors participated in a picnic/wiener roast at Sullivan Park on September 22. A color photo of this event was on the front page of the Northeaster newspaper. 5. Thirty-six seniors participated in a Line Dancing party at Murzyn Hall on September 27. Karen Moeller and Janice McGhee-Fetzer organized the September 27 open house/reception honoring Nancy French at Murzyn Hall (Nancy will be retiring October 2). Karen Moeller attended the Park and Recreation Commission and budget meetings on September 27. Page Three Operational Report - September 1 - 30, 1995 A trip to Duluth was held on September 28 with 82 seniors enjoying the beautiful fall colors. D. John P. Murzyn Hall In 1995, thirty-five (35) out of fifty-two (52) Fridays and forty-eight (48) out of fifty-two (52) Saturdays are booked, and in 1996, eleven (11) out of fifty-two (52) Fridays and forty-five (45) out of fifty-two Saturdays are booked. 2. A Murzyn Hall maintenance staff meeting was held on September 12. Discussions were held with the maintenance staff regarding staff scheduling concerns with an emphasis on reducing staff overtime. RQ/jm Admin: Op-Rp~.Sep COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members Leonard M. Olson, Acting Police Chief Operational Report, September, 1995 October 4, 1995 I. Events/Accomplishments Police employees and their families were invited to attend the annual Police Reserve picnic that took place the evening of September 15. Everyone met at the Huset park shelter off of Jefferson Street. The crowd varied throughout the evening, and everyone had a great time. Bo Our police training program "Crime Free Multi-Housing" continued each Tuesday throughout the month. The training is for our Columbia Heights landlords and will provide a "crime free" certification at the finish. This eight hours of training will be regularly repeated every other month for those landlords who have not attended. Co Between the rains we have experienced, every chance we get, the police vehicle with "Your Speed Is" board has been placed on various streets throughout the city. The community members who have donated their time watching the vehicle are certainly appreciated. I continue to get calls from residents who are very pleased with the results of our efforts. II. Projects/Goals Ao The Anoka County grant that funded our traffic program "A.T.A.C." has come to a close. The program appears to have ended without any chance of renewal as was not the case in recent years. Perhaps other programs will become a reality as other grant opportunities become available. Our D.A.R.E. officers have been busy with the new school year and our latest D.A.R.E. parent training is to begin in the near future. Another new program for our middle school youth is the G.R.E.A.T. training program that is aimed at teaching resistance to gang related pressures. The sergeants, C.O.P. officers, and I attended part three of the 40-hour C.O.P. training course on September 29, which was presented by the Anoka Police Training Institute. Portion four and the final fifth class will be upcoming in the near future. Mayor and City Council Members Page 2 October 4, 1995 III. Issues/Problems Ao The first pan of the month brought us the 1994 crime statistics which were not very favorable, especially for the City of Hilltop. I fielded numerous calls from the media, as well as residents, politicians, and other concerned parties. Crime statistics are difficult to explain sometimes and police do not have the cure for societal ills, but the positive side is that your police department is not watching from the sidelines. We actively examine new crime prevention programs and continue to work hard at providing the community with the numerous policing programs we already have in place. LMO:mld 95-313 DATE: TO: FROM: RE: CITY OF COLUMBIA HEIGHTS SEPTEMBER 8, 1995 PATRICK HENTGES CITY MANAGER FINANCE DIRECTOR OPERATIONAL REPORT SEPTEMBER 1995 DEPARTMENTAL GOALS: 1996 Bud,,et Process: The 1996 budget process is continuing on schedule. 1995 Proiected Expenditures: Some Department and Division Heads have completed and submitted to the Finance Department new projections on the 1995 expenditures, and others are still completing their projections. As soon as the Finance Department staff has the projections a summary report will be submitted to the City Council. Municipal General Election: As you are aware, the municipal general election is scheduled for November 7th. Preparations are going well for this election, and everything appears to be moving smoothly. Absentee ballots will be available at City Hall on Monday, October 9th, and citizens will be able to vote at City Hall until 7:00 p.m., November 6th. At 7:00 p.m. on November 6th absentee balloting closes, and after that time individuals will no longer be able to return absentee ballots to the City and/or to polling precincts. Absentee ballots that are delivered through the U.S. Postal Service on November 7th are accepted; however, on November 7th individuals cannot drop off voted absentee ballots at the precincts. There was some slight confusion on this during the primary election as one individual tried to deliver an absentee ballot for another individual to the voting poll on election day. The ballot was not accepted. 1SSUES AND PROBLEMS: Lightning Strike: On August 1 lth, at approximately 8:30 a.m. lightning struck City Hall. The major damage from this lightning was in the Police Department. Total cost for repairs in that area were $4,693.61. In addition, approximately $500 damage was done to the City's central phone system. At this time, all of the damage has been repaired, and a claim has been submitted to our insurance company. It is anticipated that the insurance company will cover a major portion of this loss. Operational Report October 4, 1995 Page Two Water Billing Problem: Water billing problems and customer problems are not normally reported to the Council as they are a frequent, regular occurrence. This problem is being reported because chances are good the individual will be contacting the Council. We have recently encountered some problems with the water bill for Harold Hoium. Mr. Hoium has an outside register on his house that is not working correctly. The last time we were in Mr. Hoium's house to obtain a reading from his water meter was in January 1995. As Mr. Hoium will not allow us back into his house to obtain a reading, his bills are being estimated. In our estimating procedure, every time we estimate a bill we increase it from the previous estimate. Subsequently, Mr. Hoium's bill is growing. Mr. Hoium has been contacted but he refuses to allow a meter reader or anyone into his house to read the meter until next January as he says we only need to read the meter once a year. We will there continue increasing the estimated water billings to Mr. Hoium. Mr. Hoium has also taken the position that we cannot turn his water off because the stop box belongs to him. Unless the City Council or Mayor intervene in this matter, Mr. Hoium will be treated the same as all other water customers. WE:dn 951O041 Columbia Heights Fire Department To: Pat Hentges, City Manager From: Charles Kewatt, Fire Chief Subject: Operation Report Date: October 5, 1995 Operation Report September 1995 A. Significant Accomplishments ° Emergency Medical Calls - 128 Fire or Good Intent Calls - 25 Classification of Alarms Still Alarms - 137 Company Alarms - 11 General Alarms - 5 Total Calls for the Month - 153 Number of Total Calls Billed to Hilltop - 9 Training 249 Hours Station-Duty (paid-on-call personnel) Hours Training (all personnel) Structure Fires with Property Loss - 2 Sep 17 39th & McKinley... Park Outbuilding Sep 18 3740 Reservoir Blvd Mutual Aid - 0 .... $1,000 Garage ........... $4,000 B. Status of Department Goals 1. Inspection Department Status Report Sept 1995 License Inspections 63 Section 8 20 Home Safety Insp 4 Private Home Search Warrant Inspection Shifts: 13 Total Sept Inspections: 290 Reinspections Complaints Notice Postings 1 Inspections per Shift: 223 Inspections per Hour: 4 187 7 8 3) Issues or Problems 1) One new recruit started Firefighter Training on September 28, 1995 (day classes). 2) Check from State of Minnesota in the amount of $3,367.80 received for Emergency Medical Technician Training Reimbursement (copy attached). CWK:cf Attachment 95-170 REMOVE CHECK ALONG THIS PERFORATION DEPARTMENT OF FINANCE STATE OF MINNESOTA 400 CENTENNIAL BLDG. 658 CEDAR ST. 6T. PAUL, MINNESOTA 55155 612-296-1706 47535241 p DATE NUMBER A O 19-3.8-95 47S$$24]. YR D i NET AMOUNT · rE o R COLtMBZA REXGHTS $ ~#;1(.~#~3,367 · 80 ENEII~EHCY $~IJJU) TO H F ~55 HZLL ST NE E COLUIOZA HTS I01 5.6421 9-18-95 COLUI'~'rA HEIGHTS TRAN$ NUMBER AGENCY & PHONE NUMBER VENDOR INVOICE AMOUN,r H12 SOOOOOOZ647 H12 $000000[647 HEALTH 612 623 5792 HEALTH 612 623 5792 DATE NUMBER VENDOR NAME 09-18-95 ~75552~1 COLUHBIA HEXGHTS EHERGENCY SI~UAD 04 dd~ TRNG 09/19/93 1~ ~ TRNG 09/19/94 N~ 2,627.76 3,367.80~ CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55~21-~7§ (612) 782-2800 Ma.~ or Joseph ~urde~ Couneiimember~, Donald G. Bruce G. G~x L. Pelet~on Ro~en X~. Ruellln~;mn Cit> Manager Pat~wk Hcmgc. DATE: TO: FROM: RE: October 5, 1995 ... Pat Hentges, City Manager Donald R. Schneider, Community Development Directol MONTHLY REPORT ON COMMUNITY DEVELOPMENT DEPARTMENT ACTIVITIES FOR SEPTEMBER Se BUILDING INSPECTIONS/PERMITS/ZONING/G~S: The monthly "Protective Inspections, Building Permits" report is attached as Exhibit "A". Reports on grant activities are included below. PARKVIEW VILL~ HOUSING COMPLEX {PVHC): The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". HOUSING REHABILITATION; There are 10 families on the very low income preference waiting list and 17 families on the non-preference waiting list for CDBG Deferred Loan/Grant Program. FY1995 CDBG/HOME rehabilitation program funds, which are expected to be available now, should be adequate to complete 6 to 7 rehab projects. Scott McKinney is currently working on 2 deferred loans (grants) through the Minnesota Housing Finance Agency (MHFA) Deferred Loan Program for the next funding phase. Scott will be attending additional training October 18 in regard to originating MHFA Fix-Up Fund loans. CITY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)/HOME PROGRAM: Contracts for the FY 1995 Public Service activities have been received from Anoka County and sent to ACCAP (Senior Outreach Program), Hot Meals for Shut-Ins, and SACA for their signature and return. Anoka County is expected to send the contract between the City and Anoka County HRA shortly. MULTI-USE REDEVELOPMENT PLAN (MURP) PROJECT: Barnick Development - Transfer of the property at 500 3$th Ave. NE and 3725 5th St. NE from the HRA to the Barnicks was completed on September 12. Renovations and new construction is expected to start shortly. ~SERVICE IS OUR BUSIfJES$' EOUAL OPPORTUt.~I'~, EMF LC,'~ E~q THE CITY OF COLUM, BIA HEIGHTS DOE5 t~OT DISCRfMItIAIE Or; 7HE BASIS OF DISABILIT, IlJ EtAPLOYMEIJT OR THE PEC,,'lS~Ol~ Or 5ER~'CES HRA MONTHLY REPORT OCTOBER 5, 1995 PAGE 2 RENTAL ASSISTANCE PROGRAM: ae Under the Section 8 Rental Assistance Program, we through the Metro HRA, assisted 170 very low income families with rental of decent, safe, and sanitary dwelling units in Columbia Heights and Hilltop through Certificates (128 families) and Vouchers (42 families). Be Twelve (12) Metro HRA families have been trans- ferred from Metro HRA to the Columbia Heights program. More are expected to transfer in the next months, generally as they approach their annual renewal under Metro HRA. We continue to await a reply from HUD regarding the local preference and our waiting list. New Fair Market Rents have been received from HUD and will be effective as of October I ($474 for 1 bedroom, $605 for 2 bedroom, and $820 for a three bedroom). (The previous limits were $483 for one bedroom, $615 for two bedroom and $834 for three bedroom units). OTHER: ae MHFA Minnesota City Participation program (MCPP) First Time Home-buyer Program: Available as oI July 26, this program offers 30 year fixed rate loans at 6.5% per annum (Annual Percentage Rate of 7.423%) with only 1.5 points to the seller. All of the $392,987 of MCPP allocation for Columbia Heights is committed to loans. Additional funds are expected to be available November 27 if other communities do use their allocations. (A status report is attached as Appendix "C". B. Sheffield Neighborhood Redevelopment: A status report is attached as Appendix "D". Four-Plex at 4607 Tyler Street: On September 19 the Contract for $86,395 was awarded by the HRA Board to William Mattson Construction. The renova- tion work is expected to be completed during the next three months. The HRA Board also approved a policy for restricting occupancy of the four two- bedroom units to lower income residents 55 years of age or older and setting the rent for the units at $40 below the Metro Area Fair Market Rent (with the new FMR's as of October 1) This means the rent will be $539 per month including heat and utilities (except for electricity). Also, approved was having Crest View Lutheran Home provide management, maintenance and special services for the project. HRA MONTHLY REPORT OCTOBER 5, 1995 PAGE 3 D. Sale of City/HRA Owned Lots: 4450 Buchanan: As of October 2 the lot at 4450 Buchanan is being transferred to Michael Klukas under the terms of the redevelopment Agreement with him. He is to start building a house on the site within two years. (2) 4204 6th Street N.E.: On October 9, the City Council will be considering an Ordi- nance approving the sale of the lot at 4204 6th Street to Mr. & Mrs. Douglas Beers of 4208 6th Street for $10,000. The Beers plan on retaining the lot as yard area for their home. Ee Application for MHFA Programs: Pending final action by MHFA are the following grant/loan appli- cations: (1) Affordable Rental Investment Fund - Purchase/renovation of two duplexes in 4600 block of Pierce St. NE. (east side). After renovation, City would rent units to lower income families ($180,000). (2) Housing Trust Fund - Downpayment Assis- tance for lower income families to purchase homes in Columbia Heights. ($100,000 for assisting 20 families at $5,000 each). (3) Publicly Owned Neighborhood Land Trust Program - Purchase and removal of 3 dete- riorating vacant (or from owner/occupants who sign relocation waivers) duplex and single family buildings on 4500 block of Fillmore and Taylor. Lots would be leased to low and moderate income families for construction of new single family homes ($195,000). Medtronic Development: Staff is working with the City Manager and Medtronic personnel on a possible development at the Medtronic site at 800 53rd Avenue NE. Please call us 784-2855 if you have any questions in regard to the above. Enclosure cc: HRA Comm./ Mayor & City Council/City Mgr/City Eng./Bid. Insp./ City Finance Dir./City Attorney/P&Z Comm./BRLF Committee Holmes & Graven (Steve Bubul/Bob Long) Jim Bettendorf, PVHC FOCUS/Northeaster News Northeast State Bank (Mike Collins); Norwest Bank (Greg Quade); First Banks (Jim Passeri/Kristin Penner) City of Columbla Heiqh[s, Hn. 782-2~17 55421 PROTECTIVE INSPECTIONS, BUILDING PERMITS MONTHLY REPORT TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED 1. Single Family O~ellings 2. Duplexes/Double Bungalow 3. Multlple Dwellings 4. Resldentlal Addltlons 5. Resldential Repalr/Maint. 6. Resldential New Garages 7. New Con~nerclal/lnst. Const;' 8. New Industrial Construction 9. Cor~n/Inst./Ind. Addns: 10. Cor~./Inst./Ind. Repalr/Haint. 11. Signs -Permanent 12. Sprinklers 13. Demolit~ons 14. Retainlnq Walls 15. Fences 16. Others Permits with two or more classes TOTAL Heating Permits Plumbing Permits Sewer Permits Water Permits TOTAL ESTIMATED VALUATIONS OF PERMITS SEPTEHBER SEP+EMBER THIS YEAR LAST YEAR 1~5 li~4 TO 'DATE TO DATE 2 0 12 5 - 0 0 0 0 - 0 0 0 0 - 2 ' 2 45 3~ ~6 237 231 3 2 ~ 20 - o/o 1/o 21o 1/o 0 0 O o 2/0/0 O/O/O 11/1/1 0/0/0 ~ ) 6 41 46 - 65 I 61 489 435 14 25 143 137 - 14 10 146 84 8 4 68 28 373 252 ISSUED ' . - ' 1. Single Family Dwellings 2. Duplexes/Obi.Bungalow, NEW 3. New Multiple Dwelllngs 4. Residential Additions 5. Residentlal Malnt./Repair 6. Resldentlal New Garages TOTAL RESIDENTIAL ?. New Commerclal/Inst. Const. 8. New Industrlal Construction Con~n./Inst/Ind. Additions 10. Comm./Inst/Ind. Maint./Repairs TOTAL COMM./INST./IND. 11. Signs - Permanent 12. Sprinklers 13. Retaining Walls Demolitions 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS 0 o ' o ',-;',.":n OI OJ o ~ - 35.900 ) 3.152 1 ~F,4.ql 6 2-72,06~ - 104,887 j 115.999 I 701.244 88q,3~ 47, q}~6 2t. GOO 100- 470 216,81~ - 373.343 142,651 2,540,710 i ,8~2,094 - 0 8~,uuu c~28,000 u53,000 - O 0 o o lO.4qq 0 2~3,025 0 2 hO0 0 240.2871 .48].263 - 12,895 853,000 1 ~401,3121 ._1,336,263 - 8~000 t 250 38,200 27,677 600 o 11 ~L(46 20,965 4,800 0 13~100 12750C - ~,2~0 23~690 126~172 51,8~C 0 o o c - O 1,0~0 8,075 16, C)TL - 22,650 24,990 197,3931 130,00( 408,888 1,020,641 4 139~415 3,318,361 LUTHERAN HOME SEPTEMBER 29, 1995 TO: DONALD SCHNEIDER, EXECUTIVE DIRECTOR; HRA SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; HRA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST VIEW JIM BETTENDORF, PUBLIC HOUSING MANAGER ~'~~ SEPTEMBER PARKVIEW VILLA MANAGEMENT REPORT FROM: SUBJECT: PROPERTY ISSUES: Project close out for the Fire Sprinkler project will occur after minor work on the electronic fire monitoring panel, minor repairs to the decorative cover, and final clean up. Work was started on the installation of a new hot water heater for Parkview North. Ryan Plumbing is completing the work per contract, they are to complete the work in the near future. The installation of the new boiler controls for Parkview North was completed in September per our agreement with Owens Services. This system will allow our on site Maintenance Staff to control the heating systems as opposed to the off site energy management service. Staff are taking bids to complete a handicapped accessibility renovation to apartment 104 as budgeted. We should be receiving bids by October 6th. A theft of the Community Room "B" wireless microphone system occurred over the Labor Day Holiday Weekend. The receiver and a lamp were reported as stolen to the Police Department. OCCUPANCY ISSUES: Parkview North has one vacancy that will be filled with an intra- building relocate during October. Parkview South is at full occupancy. A Center for Germatr~c Care ,, Accredited by The Lutheran Church -- MJssour~ Synoct Equal Opportun~ly Employer APPENDIX "B" - OCT 2 Mr. D. Schneider Ms. S. Barnes Commissioners, HRA of Columbia Heights Board of Directors, Crest View -2 September 29, 1995 OCCUPANCY ISSUES (cont.): Waiting list totals are as follows: PARKVIEW VILLA NORTH PARKVIEW VILLA SOUTH 27 CH Residents 34 CH Residents 48 Non-residents !0 Ncn-residen~s Six rent re-certifications were completed covering both Parkview North and South for the month of September. MISC. A rededication and open house for Parkview Villa's 20th Anniversary is being planned for Saturday, October 28th. Invitations wilt be delivered announcing the event. JB/jeb B1 MINNESOTA HOUSING FINANCE AGENCY OCT - 3 1995 MCPP Update 95-3 October 3, 1995 Memo Highlights Funds Use Report ~/' City Pool Collapse ~ Application Deposit Refund ~' Program Marketing ~ 1996 Proc, lram Applications USE .~. I ..... I Keep up the good work! Our latest Funds Use Report (attached) shows several cities have already committed all their allocated funds. Remember, under new legislation, if you haven't committed at least 50% of your funds by February 15, 1996, you will not be eligible for additional funds for 2 calendar years. Don't forget, individual city set-asides expire on Monday, November 27, 1995. All unused city allocations will be combined and available to all participating cities and lenders until the program ends on Thursday, January 25, 1996. If you haven't received your 1% application deposit back, call Gene Aho at 612-297-3129. 400 Sibiey Street Suite 300. SI. Paul. Minnesota 55t01 {612) 296-7608 Tblecopm[~612) 296.8139 TDDt612) 297-2361 Equal Opportundy Housing and Equal Opportunity Employment MCPP Update 95-3 P~ge 2 October 3, 1995 · ~GRAM i. MARKETING Marketing pays off. Keep working with your local lenders, real estate agents, etc. If you need more brochures, call (612) 296-7613 (Metro) or 1-800-657-3802 (Greater Minnesota). Also, don't forget our shared marketing program ( MCPP Update 95-2). It's an excellent way to do your marketing at a reduced cost. Mark your calendars! The 1996 Minnesota City Participation Program applications will be due between February 1 and February 15, 1996. We'll be mailing applications to all cities in December. If you have questions in meantime, call us at 296-7613 (Metro) or 1-800-657-3802 (Greater Minnesota). 1995 Minnesota Cities Participation Program Funds Use Report September 29, 1995 Balance City/County Allocated Committed* Available City of Albert Lea $379,635 $386,523 Anoka HRA $361,459 $132,004 Austin HRA $453,308 $476,424 Belle Plaine HRA $100,000' $0 Bemidji EDA $230,800 $231,922 Brainerd HRA $258.776 $215,900 Brooklyn Center EDA $589,984 $671,567 Brooklyn Park EDA $1,201,866 $1.222,246 Buffalo HRA $156,692 $227,614 Columbia Heights $392,847 $504,363 Crystal EDA $492,264 $495,252 City of Detroit Lakes $150,076 $27,600 City of Duluth $1,765,590 $1,455,151 Eden Prairie HRA $877,584 $231,818 Elbow Lake EDA $100,000 $0 Elk River HRA $256,501 $344,981 City of Fergus Falls $257,804 $307,800 Ffidley HRA $584,898 $633,093 City of Glencoe $100,000 $129,550 City of Hopkins $339.231 $341,712 Hutchinson HRA $247,300 $0 Lake City EDA $100,000 $0 Little Falls HRA $154,687 $108,907 Mankato HRA $649,969 $680,342 City of Maple Grove $750,000 $574,095 City of Maple Lake $100,000 $64,900 -$6,888 $229,455 -$23,116 $100,000 -$1,122 $42,876 -$81,583 -$20,380 -$70,922 -$1111516 -$2,988 $122 476 $310,439 $645,766 $100,000 -$88 4'80 -$49 996 -$48 195 -$29 550 -$2,481 $247,300 $100,000 $45,780 -$3O,373 $175,905 $35,100 SHEFFIELD NEIGHBORHOOD R~DEVELOP~NT STATUS REPORT September 29, 1995 TARGET BLOCK - (4600 PSerce and F~llmOFe N.E.I A. Duplexes Acquired/Removed: 20 B. Single Family Lots Replatted: 18 C. New Single Family Houses Built and Occupied: 6 D. New Single Family Houses Under Construction: 2 E. Lots in Process of Being Sold and Developed with Single Family Homes: 10 OUTSIDE TARGET BLOCK - (~n area bound by CentFal Ave. on West, 47th Ave. on Northf Johnson Ave. on ~ast, 45th Ave. on South) A. Duplexes Acquired/Removed: 3 (4501/4555 Taylor & 4531 Fillmore) B. Duplexes Acquired/Renovated for City Ownership/Rental: 2 (4519-21 Taylor/4642-44 Taylor) C. Deteriorated Single Family House Acquired/Removed: 1 (4612 Taylor) D. Duplexes Acquired and in Process of Having Duplex Removed: 3 (4550-52 Fillmore/4549-51 Taylor/ 4535-37 Taylor) E. New Single Family Houses Built/Occupied: 1 (4531 Fillmore) F. Lots Sold and Being Developed With Single Family Houses: 1 (4612 Taylor & 4535 Taylor) G. Lots in Process of Being Sold and Developed with Single Family Houses: 4 (4501, 4549 & 4550 Taylor & 4550 Fillmore) H. Four-Plex Acquired and in Process of Being Renovated: 1 (4607 Tyler St. N.E.) I. Additional Planned Duplex Acquisitions: 5 QUESTIONS: Call Don Schneider - 782-2855 SFRPT APPENDIX CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: PATRICK HENTGES, CITY MANAGER JEAN KUEHN, SPECIAL PROJECTS COORDINATOR MARK A. WINSON //~/~ PUBLIC WORKS DIRECgI'OR/CITY ENGINEER STREET REHABILITATION EDUCATION PROGRAMS OCTOBER 4, 1995 Engineering staff would like to set up the educational meetings for the Street Rehabilitation Program for the evenings of November 14 and 15. We anticipate holding the meetings at 6:00 P.M. and 8:00 P.M. on each of those evenings. If these times are convenient for you, please let me know or we will try to schedule something different. Also, it is requested that Jean be in attendance to help with the use of the video equipment available in the Council Chambers or if she can train one of the Engineering Techs in the use of the equipment in order for us to display items on the TV screens. CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: PATRICK HENTGES, CITY MANAGER LEONARD OLSON, POLICE CAPTAIN CHARLES KEWATT, FIRE CHIEF LAUREN McCLANAHAN, PUBLIC WORKS SUPERINTENDENT MARK A. WINSON PUBLIC WORKS DIRECTOR/CITY ENGINEER CLOSURE OF 53RD AVE. OCTOBER 4, 1995 AMOCO Pipeline will be closing 53rd Ave. between Central Ave. and Washington St. from 6:00 P.M. on October 24th to approximately 6:00 A.M. October 25th in order to excavate and do maintenance on their underground pipeline. AMOCO Pipeline has contracted with Warning Lites to set up proper signage and detour signage. The detour will be 49th Ave. from Central Ave. to University Ave. MAW:jb 95-630 Pt L];C UTILITIES COMMISSION %~ ~: 'W,i~--¢" n " ~. 121 7th. Place East s Suile 350 St. Paul. ~lmneso~a 5.510]-21q7 September 28, 1995 TO: FROM' SUBJECT: Interested Parties 612 Numbering Plan Relief Burl W. Executive S i~reta_,T Notice of Commission Meeting BACKGROUND On August 23, 1995, the Commission issued its Order Setting Method For Introducing New Area Code In Minnesota. In that Order, the Commission determined that the existing 612 area code would be geographically split into two area codes and that five telephone exchanges in the existing 612 area code to the southeast of the Minneapolis/St. Paul metropolitan calling area (Red Wing, Wabasha, Lake City, Goodhue and White Rock) would be transferred into the 507 area code. The Minneapolis/St. Paul metropolitan calling area would retain the 612 area code and that portion of the existing 612 area code to the south, west and north of the metro calling area would be reassigned to the new area code. On August 28, 1995, Bellcore (the current telephone numbering plan administrator in the United States) notified US West that the new area code for Minnesota would be 320. On September 12, 1995, the Commission received requests for reconsideration of the August 23. 1995 Order from the following formal parties: the Department of Public Service, Bridge Water Telephone Company, GTE and Sherbume County Rural Telephone Company. The Commission has also received hundreds of calls and letters from the public residing in telephone exchanges to be assigned to the new 320 area code or reassigned to the 507 area code. NOTICE OF COMMISSION MEETING The Commission will meet on Tuesday. October l 0. 1995. beginning at 9:00 a.m. in its Large Hearing Room, 121 7th Place East, Suite 350 (Metro Square Building), St. Paul, Minnesota to take comments from the public on its August 23, 1995 Order. The Commission requests that (OVER) members of the public limit their comments to 2 minutes. The Commission would also encourage interested persons with similar concerns to select one spokesperson to present those concerns to the Commission. The Commission will meet again on Thursday. October 12. 1995 beginning at 9:00 a.m., in the Large Hearing Ro0~, to take oral comments from the formal parties to this proceeding and to make its decisions on the requests for reconsideration and the comments of interested persons. Formal parties to this proceeding are requested to limit their oral comments to 5 minutes. If you wish to provide oral comments at the October 10, 1995 meeting, or you are a formal pan5.' and wish to provide comments on October 12, please call the Commission's Consumer Affairs Office at 612/296-7126 or toll-free at 1-800-657-3782 weekdays between 9:00 a.m. and 4:00 p.m. You will be placed on a speakers list. The Commission will take oral comments from those persons appearing on the speakers list first. Other persons in attendance that wish to speak will be allowed to provide oral comments following those persons appearing on the speakers list if time permits. The Commission hearing rooms are accessible. If other reasonable accommodations are needed to enable you to full.,,' participate in a Commission meeting (i.e. sign language or large print materials), please call (612)297-4596 (voice). (612) 297-1200 (TDDfI'TY), or 1-800-657-3782 at least one week in advance of the meeting. COUNTY OF ANOKA Office of County Administration GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2265 (612) 323-5680 October 3, 1995 JOHN "JAY" McLINDEN County Administrator The Honorable Joseph S. Sturdevant Mayor, City of Columbia Heights 4848 7th Street NE Columbia Heights, MN 55421 Dear Mayor Sturdevant: 'r;l 0Cf 4 Please be advised that the County of Anoka may be considering a county-wide curfew ordinance following a public hearing which is called for 10:15 a.m. on October 10, 1995, in the Board Room of the Anoka County Government Center. A copy of the proposed ordinance is enclosed. Consideration of the ordinance was begun by a 1994 law, amended in 1995, which gave counties ordinance authority. A copy of the law is unclosed. Pursuant to the law, Hennepin, Dakota, and Washington Counties have passed ordinances. The Anoka County Joint Law Enforcement Council has unanimously recommended that the Anoka County Board pass the enclosed ordinance. This ordinance is identical to the ordinance passed in Hennepin and Dakota Counties and, with the exception of 17 year-old persons, also identical to the Washington County ordinance. This ordinance would substitute for any current local curfew ordinance, and local governments can pass more restrictive ordinances. The city may provide any comment in writing or in person at the public hearing. If you have any questions about the ordinance, you may call County Attorney Bob Johnson at 323-5555. Sincerely, h~n "Jay" McLinden County Administrator JM:pd Enclosures cc: ~k Hentges, City Manager FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDD/TTY: 323-5289 ORDINANCE NO. ANOKA COUNTY Anoka County, Minnesota 1.00 1.01 1.02 1.03 1.04 1.05 2.00 2.01 3.00 3.01 3.02 3.03 JUVENILE CURFEW ORDINANCE The County Board of Anoka ordains: PURPOSES AND FINDINGS. The Board of Commissioners of Anoka County finds and determines that there has been an increase in juvenile violence and crime by juveniles in the County of Anoka. Juveniles are particularly susceptible by their lack of maturity and experience to participate in unlawful activities and to be victims of older perpetrators of crime. Because of the foregoing, special and extenuating circumstances presently exist within this County that require special regulation of juveniles within the County in order to protect them and other persons during the nighttime hours, to aid in crime prevention, to promote parental supervision and authority over minors and to decrease juvenile crime rates; and In accordance with prevailing community standards, this Ordinanc$ serves to regulate the conduct of minors in public places during nighttime hours, to be effectively and consistently enforced for the protection of juveniles from each other and from other persons, in public places during nighttime hours, for the enforcement of parental control of, authority over, and responsibility for their children, for the protection of the general public from nighttime mischief by juveniles, for the reduction in the incidents of juvenile criminal activities, tbr the furtherance of family responsibility and for the public good, safety and welfare; and It is the intent of the County Board to review and evaluate the need and effect of nighttime curfew for juveniles set forth in this Ordinance on the incidents of juvenile criminal activity and protection of juveniles against criminal activity. AUTHORITY. This Ordinance is enacted pursuant to the authority granted under Minn. Stat. §145A.05, subd. 7a (1994). DEFINITIONS "Authorized adult" shall mean any person who is at least eighteen (18) years of age and authorized by a parent or guardian to have custody and control of a juvenile. "County Board" shall mean the Board of Commissioners of Anoka County. "Emergency" means an unforeseen combination of circumstances or the resulting state that calls for immediate action. The term includes, but is not limited to, a fire, a natural disaster, or automobile accident or any situation requiring immediate action to prevent serious bodily injury or loss of life. 3.05 3.07 4.00 4.01 4.02 4.03 "Juvenile" means a person under the age of eighteen (181 years. The term does not include persons under 18 who are married or have been legally emancipated. "Parent" shall mean any person having legal custody of a juvenile (i) as natural, adoptive parent, or step-parent: (ii) as a legal guardian: or (iii) as a person to whom legal custody has been given by order of the court. "Public place" means any place to which the public or a substantial group of the public has access and includes, but is not limited to, streets, highways, roadways, parks, public recreation, entertainment or civic facility, schools, and the common areas of hospitals, apartment houses, office buildings, transport facilities, and shops. "Serious bodily injury" means bodily injury that creates a substantial risk of death or that causes death, serious permanent disfigurement, or protracted loss or impairment of the function of any bodily member or organ. PROHIBITED ACTS It is unlawful for a juvenile under the age of twelve (12) to be present in any public place within Anoka County: A. Any time between 9:00 p.m. on any Sunday, Monday. Tuesday, Wednesday or Thursday. and 5:00 a.m. of the following day. B. Any time between 10:00 p.m. on any Friday or Saturday a~d 5:00 a.m. the following day. It shall be unlawful for any juvenile age twelve (12) to fourteen (14) years to be present in any public place within Anoka County: A. Any time between 10:130 p.m. on any Sunday, Monday, Tuesday. Wednesday, or Thursday and 5:00 a.m. of the following day. B. Any time between 11:00 p.m. on any Friday or Saturday and 5:00 a.m. on the following day. It shall be unlawful for any juvenile age fifteen (15) to seventeen (17) years to be in any public places within Anoka County: A. Any time between 11:00 p.m. on any Sunday, Monday, Tuesday, Wednesday, or Thursday and 5:00 a.m. of the following day. B. Any time between 12:01 a.m. and 5:00 a.m. on any Saturday or Sunday. It shall be unlawful for a parent or authorized adult of a juvenile to knowingly, or through negligent supervision, to habitually permit such juvenile to be in any public place within the County during the hours prohibited by Paragraphs 4.01, 4.02, and 4.03 of this Subdivision herein, under circumstances not constituting an exception to this Ordinance as set forth herein. The term "knowingly" includes knowledge which a parent or authorized adult shall reasonably be expected to have concerning the whereabouts of a juvenile under such person's care. 4.05 5.00 5.01 5.02 It shall be unlawful for any person operating or in charge of any place of amusement or refreshment which is open to the public to knowingly and habitually permit any juvenile to be in such place during the hours prohibited by Paragraphs 4.01, 4.02, and 4.03 of this Subdivision herein, under circumstances not constituting an exception to this Ordinance as set forth herein. The term "person operating" shall mean any individual, firm, association, partnership or corporation operating, managing or conducting any such establishment. The term includes the members or partners of an association or partnership and the officers of a corporation. EXCEPTIONS The following shall constitute valid exceptions to the operation of the curfew: At any time, if a juvenile is accompanied by his or her parent or an authorized adult; At any time, if a juvenile is involved in, or attempting to remedy, alleviate, or respond to an emergency; Co If the juvenile is engaged in a lawful employment activity, or is going to or returning home from his or her place of employment; Do If the juvenile is attending an official school, religious, or other social or recreational activity supervised by adults and sponsored by .a city or the county, a civic organization, or another similar entity that takes responsibility for the juvenile; If the juvenile is going to or returning home from, without any detour or stop, an official school, religious, or other recreational activity supervised by adults and sponsored by a city or the County, a civic organization, or another similar entity that takes responsibility for the juvenile; If the juvenile is on an errand as directed by his or her parent, without any detour or stop; G. If the juvenile is engaged in interstate travel; Ho If the juvenile is on the public right-of-way boulevard or sidewalk abutting the juveni!e's resi. dence or abusing t. be neighboring properx, y, structure, or residence; If the juvenile is exercising First Amendment rights protected by the United States Constitution (or those similar rights protected by Article I of the Constitution of the State of Minnesota), such as free exercise of religion, freedom of speech, and the rights of assembly; or Jo If the juvenile is homeless or uses a public or semi-public place as his or her usual place of abode. It is an affirmative defense to prosecution under Subd. 4(e) that: The owner, operator or employee of an establishment promptly notified the police department that a juvenile was present on the premises of the establishment during curfew hours and refused to leave. The owner, operator or employee reasonably and in good faith relied upon a juvenile's representations of proof of age. Proof of age may be established pursuant to Minn. Stat. §340A.503, subd. 6, or other verifiable means, including, but not limited to, school identification cards and birth certificates. 6.00 6.01 7.00 7.01 7.02 8.00 8.01 9.00 9.01 10,00 I0.01 ENFORCEMENT Before taking any enforcement action under this section, a police officer shall ask the apparent offender's age and reason for being in a public place. The officer shall not issue a citation or make an arrest under this section unless the officer reasonably believes that an offense has occurred and that no exception set forth in Subdivision 5.00 is applicable. PENALTIES Violation of Subdivision 4(a), (b) and (c) will be prosecuted pursuant to Minn. Stat. §260.195 and will be subject to the penalties therein. Violation of Subdivision 4(d) or (e) shall be a misdemeanor. CONTINUING REVIEW AND EVALUATION The County Attorney shall prepare and submit a report annually to the County Board evaluating violations of this Section and the criminal activity by and against juveniles within the County during the preceding year. The first report shall be submitted one year after the effective date of Subdivision 9. SEVERABILITY If any court of competent jurisdiction shall adjudge any provisions of this Ordinance to be invalid, such judgment shall not affect any other provisions of this Ordinance not specifically included in said judgment. EFFECTIVE_. DATE The effective date of this Ordinance shall be August I, 1995. COUNTY OF ANOKA STATE OF MINNESOTA By: Date: Dan Erhart Chair of the County Board APPROVED: ATTEST: Assistant County Attorney Clerk of the County Board d~\mj ~erdir~\a,rl'~ PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3,'1995 PAGE 1 The Planning and Zoning Commission meeting of October 3, 1995 was called to order at 7:00 p.m. Members present were Paulson, Fowler and Peterson. Commissioners Larson and Szurek were not in attendance. Also present were Tina Goodroad (Zoning Coordinator), Evelyn Nygaard (Building Inspector), and Jim Hoeft (City Attorney). Motion by Fowler, seconded by Paulson, to approve the minutes from the September 5, 1995 meeting as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Petitions, letters and request. Public Hearing Variance Case #9510-43 Jeff Winter 3927 Central Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Winter for a variance for total signage allowance to be calculated by four times the store frontage of 42 feet which would equal 168 square feet. The variance would actually be 84 square feet. She explained that he intends to install a 75 square foot pylon sign and would utilize the remainin9 93 square feet for wall signage. The building is located 244 feet from the front lot line. It was Ms. Goodroads opinion that the hardship of being nearly a block back from Central Avenue would be a valid reason to approve the variance request as the allowed amount of signage on the building would be inadequate. She stated that, in the case of multiple uses within one building, such as strip malls, the frontage for each use is calculated individually to give each business adequate signage. She felt the signage allotment for the three tenants at this property should be determined separately based upon their frontage. She informed the Commission that the non-conforming Home Carpet pylon sign has been removed from the site and the new 75 square foot Salvation Army pylon sign has been installed. Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of the 93 square foot variance to allow 168 square feet of total signage for 3927 Central Avenue due to the hardship of the building being 244 feet back from the front lot line. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 9, 1995 CITY COUNCIL AGENDA. Cl:. 226, .A.rt. 1, §22 79th LEGISLAITRE the supreme court provide a plan to the legislature by .January 1, 1996. The plan shall be developed in consultation \\-ith affected constituent ,groups and shall include the foilo\ving: (1)An agreed upon staffing structure to be implemented no later than July 1. 1996. thatplaces all of the named victim services programs in one agency; and (2)Recommendations on a structure for constituent advisory participation in administeringprograms in the victim services unit, including functions of the sexual assault advisory council under section 611A.32, the ·battered women advisory council under section 611.A ... 34, the general crime victims advisory council under section 611A.361, the abused children advisory council under section 611A.365, and the crime victim and witness advisory council under section 611A. 71. Until an advisory structure is implemented, members of existing councils may receive expense reimbursements as specified in Minnesota Statutes, section 15.059. The plan shall be submitted to the chairs of the house judiciary committee and the senate crime prevention committee. ARTICLE 2 CRIME Section 1. Minnesota Statutes 1994, section 145A.05, subdivision 7a, is amended to read: Subd. 7a. CURFEW. A county board may adopt an ordinance establishh1g a countywide curfew for unmarried persons under � 18 years of age. If the county board of a county located in the seven-county metropolitan area adopts a curfew ordinance under this subdivision, the ordinance shall contain an earlier curfew for children under the age of 12 than for older children. Sec. 2. Minnesota S4ltutes 1994, section 152.18, subdivision 1, is amended to read: Subdivision 1. If any person who has not previously participated in or completed a diversion program authorized under section 401.065 or who has not previously been placed on probation without a judgment of guilty and thereafter been discharged from probation under this section is found guilty of a violation of section 152.024, subdivision 2, 152.025, subdivision 2, or 152.027, subdivision 2, 3, or 4, for possession of a controlled substance, after trial or upon a plea of guilty, and the court determines that the violation does not qualify as a subsequent controlled substance conviction under section 152.01, s11bdivision 16a, the court may, without entering a judgment of guilty and with the consent of the person, defer further proc eedings and place the person on probation upon such reasonable conditions as it may require and for a period, not to exceed the maximum sentence provided for the violation. The court may give the person the opportunity to attend and participate in an appropriate program of education regarding the nature and effects of alcohol and drug abuse as a stipulation of probation. Upon violation of a condition of the probation, the court may enter an adjudication of guilt and proceed as otherwise provided. The court may, in its discretion, dismiss the proceedings against the person and discharge the person from probation before the expiration of the maximum period prescribed for the person's probation. If during the period of probation the person does not violate any of the conditions of the probation, then upon expiration of the period the court shall discharge the person and dismiss the proceeilings against that person. Discharge and dismissal under this subdivision shall be without court adjudication of guilt, but PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 2 Bo Public Hearing Variance Case #9510-44 Chester Mady 3919 Central Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Mady for a variance of 100 square feet to allow additional signage on the south and west side of the building at 3919 Central Avenue, Mady's Bowl. She explained that Mr. Mady would like to utilize a pylon sign or at least a portion of a pylon sign and use over 100 square feet of wall signage on both the south and west sides of the building. The total frontage for Mady's Bowl is 100 lineal feet as his bowling alley operation extends the entire length of the building but is located in the lower level, underground. The total signage allowed for his use without a variance would be 200 square feet. It was Ms. Goodroad's opinion that his use, as with the other two uses in the building, should be considered on an individual basis with signage calculated for each use and based on the lineal frontage of each tenant space. The building use is also located 244 feet from the front lot line and this use is located in the lower level, therefore, the business is not visible from the street. She felt those two hardships would be a valid reason to grant a variance as the permitted amount of signage on the building would be inadequate. Ms. Goodroad informed the Commission that the Zoning Ordinance would not allow more than two pylon signs on one site with a minimum of fifty feet between the two signs, therefore, it would be most likely that Mr. Mady and Mr. Winter would be required to share a pylon sign as the Salvation Army pylon sign is existing. She also stated that any other pylon sign that may exist on the property would be required to be removed prier to a permit being issued for a new pylon sign. Motion by Fowler, seconded by Paulson, to recommend to the City Council the approval of the 100 square foot variance on the allowed signage for 3919 Central Avenue due to the hardship of the building being 244 feet back from the front lot line and the use being located in the lower level of the building. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 9, 1995 CITY COUNCIL AGENDA. Co Public Hearing Conditional Use Permit Case #9510-45 First Community Credit Union 843 N.E. 40th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of the First Community Credit Union for a Conditional Use Permit to allow the operation of a two-day car sales promotion in their northernmost parking lot at 843 N.E. 40th Avenue on October 20-21, 1995 from 9:00 a.m. to 6:00 p.m. She indicated that this request is similar to the one reviewed at the March 1995 Planning and Zoning meeting except a tent would not be used at the site. Approximately 20 new and used cars are proposed to be displayed in the north side parking lot including the fourth drive-thru teller lane which will be closed to business those days. This plan would PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 3 eliminate nine (9) parking spaces. Ms. Goodroad explained the site plan that indicated the parking position of the autos to be offered for sale stating that the proposed parking pattern would allow cars to be taken out for a test drive without disturbing the regular traffic flow. Currently, cars enter the Credit Union property off of Van Buren Street only and exit either on 40th Avenue or through the alley at the west end of the property. She informed the Commission that the plan the day of the sale would be to have all cars involved in the sale exit only through the fourth drive-thru lane to the alley. She stated that the eleven parking spaces in the easterly parking lot would be available for customer parking. Ms. Goodroad also informed the Commission that the Credit Union is requesting a permanent Conditional Use Permit that would allow them to have two sales promotions per year, once in the Spring and once in the Fall, without having to apply for a Conditional Use Permit each time. She stated that a permanent Conditional Use Permit would be based on an agreement that each sale would be set up and run like the current request. If anything different was planned, the Credit Union would be required to appear before the Planning and Zoning Commission for an amended Conditional Use Permit. Karen Lennox was present representing the Credit Union and stated that the sale was specifically for "Members Only" and would not be open to the general public providing some control over the situation. She informed the Commission that the March sale was very successful. Evelyn Nygaard, Building Inspector, stated that the March sale was monitored by the Police Department and had not heard of any problems that had occurred during that event. However, she felt a permanent Conditional Use Permit should be considered carefully as car sales are not an allowed use in the Central Business District. Council Representative Peterson inquired as to what type of precedent would be set in this case. Attorney Hoeft felt this type of special promotion would fit within the confines of the Zoning Code because open sales lots are permitted by Conditional Use Permit and allows the City to attach reasonable conditions to the approval. However, the consequence of granting a permanent CUP would be the loss of the 850 filing fee revenue that covers the cost of Staff time to "police" and monitor each event. As far as setting a precedent, he explained that if an applicant for a similar event can meet similar requirements of the Zoning Ordinance for that particular zoning district, then it could be allowed. Commissioner Paulson felt the City could regulate the operation for health, safety and welfare and if there was a problem, the City could step in and revoke the Conditional Use Permit. He also felt that the Credit Union should notify the City Staff at least thirty days prior to any sale of the proposed dates. Ms. Goodroad also suggested that, if the Commission was skeptical of approving a permanent CUP, the alternative could be to approve a CUP once a year for the two events that year. That way, the revenue would not be totally eliminated. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 4 Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of the two-day car sales promotion for Credit Union "Members Only" in the north parking lot of 843 N.E. 40th Avenue from 9:00 a.m. to 6:00 p.m. on October 20-21, 1995 and the approval of a Conditional Use Permit to allow no more than two, 2-day car sales per year for "Members Only" provided that alternatives to the site plan submitted herein are not made during future sales, that the application fee is paid on a yearly basis prior to the sales and that the Credit Union representatives notify City Planning Staff thirty (30) days in advance of the sales dates. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 9, 1995 CITY COUNCIL AGENDA. Public Hearing Cond. Use PermitlLotsplit Case #9510-46 Brian Bona 4015 N.E. 7th Street Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Bona for a Lotsplit of the property located at 4015 N.E. 7th Street legally described as Lot 20, Block 54, Columbia Heights Annex to Minneapolis, Anoka County, Mn.; together with half the vacated alley lying southerly of and adjacent to said Lot 20. She explained that the portion to be split is a 22.90 foot by 129.5 foot section of the south side of the lot. Mr. Bona plans on combining this 22.90 portion with the property located at 573 N.E. 40th Avenue where his service station is located. She stated that Mr. Bona owns both properties and plans on using this new area for parking vehicles for his service station business. As shown on the survey document presented, the 22.90 portion is to be split as proposed Tract B and that will be combined with proposed Tract C. Ms. Goodroad stated that Section 9.108(2)(b) of the R-2 Section of the Zoning Ordinance requires a Conditional Use Permit for off-street parking when the proposed lot for such off-street parking is located in any block or area which is zoned, used, or otherwise permitted for any non-residential use or uses and abuts on a lot or parcel which is in a "B" or "1" District and is in the same ownership or control as the land in the "B" or "1" District and subject to those conditions set forth in Section 9.116(4) herein and such other conditions as may be found necessary by the City Council to carry out the intent of this Ordinance, and providing that such lot or parcel is not located between two abutting residential uses, and provided that such off-street parking is restricted to an area for a distance from the abutting edge of the "B" or "1" District equal to the combined widths of three continuous platted lots or 150 feet, whichever is greater; and no public street divides such parking area". Ms. Goodroad informed the Commission that Mr. Bona had submitted a site plan where he drew in the parking area he currently has and the additional space acquired by the proposed lot split. The additional space would create eight additional parking spaces. Mr. Bona indicated that he would not be widening the curb cut on the west side of the property on 7th Street and that he will completely surface the additional area with blacktop and install a new fence along the new property line between the house and service station. Ms. Goodroad felt that the fence should be extended along the west and east property line approximately 23 feet where the parking area will abut the residential area. Unfortunately, Mr. Bona will PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 5 be removing several mature trees from the lot to install the additional parking area. She suggested that the Commission may want to consider the relocation of these trees to elsewhere on the lot. Ms. Goodroad reminded the Commission that Mr. Bona appeared before the Planning and Zoning Commission in August of 1985 for a Conditional Use Permit to construct a fourth service bay. This addition was completed but the two contingency items placed on the Conditional Use Permit were not completed. Those contingency items were: 1. Required curbing of continuous permanent concrete curb along the east property line, adjacent to the alley be installed; 2. A continuous permanent concrete curb or bumper curb be installed parallel to the privacy fence for protection from damage. Ms. Goodroad presented pictures showing the encroachment of vehicles into the alley right of way on the east side of the property. Ms. Goodroad informed the Commission that the site plan would not need to be reviewed by the Traffic Commission unless there are changes proposed to the access areas of the lot, if the proposal impacts traffic, or if street parking is affected according to Mark Winson, Director of Public Works. However, if the Planning and Zoning Commission would deem necessary, the Traffic Commission could review this project at the November 6, 1995 meeting. Mr. Bona addressed the Commission admitting that vehicles from his business overflow onto the street and that it was his hope that this additional parking area would alleviate the problem. He understood that all the vehicles parked on 40th Avenue and on 7th Street create a hazardous situation for traffic visibility. He stated that he has five full-time and two part-time employees. He and one other employee walk to work. He felt that the additional parking area would provide a smoother counterclockwise circulation of traffic through the lot. He stated that he tries to be very image conscious and not cause problems for the neighborhood. Commissioner Paulson inquired of Mr. Bona as to his reason why the 1985 conditions were never completed. Mr. Bona apologised stating that the installations of the contingency items would make it inconvenient to move cars around his lot and make it difficult to push inoperable vehicles into the lot. He stated that he would complete the 1985 requirements. Joe Matlon of 4016 Washington Street was present to express a number of concerns in opposition to the proposed project. He was concerned about the devaluation of the residential properties in the area due to the proposed increase in the area occupied by Mr. Bona's business. He felt the visibility of dump trucks, tow trucks and the condition of the parking lot would impede the sale of any of the residences abutting this property. He stated that Mr. Bona was utilizing the residential house and garage lot to park vehicles from the business. Mr. Marion also felt that Mr. Bona should remove the snow piles off the lot during the winter PLANNING AND ZONING COMMISSION REGULAR MEETING o MINUTES OCTOBER 3, 1995 PAGE 6 so as to open up parking areas and not push the snow up against the fence as has been done in the past causing the fence to bow. Mr. Matlon was also concerned as to how close the proposed fence would be to the house, He also referred to a petition that he presented to City Staff with signatures from residents from the area objecting to this project. Dominic Diaz of 4030 N.E. 7th Street stated that Mr. Bona never approached him regarding the proposed project. He felt that, if Mr. Bona was so concerned about the neighborhood, he would have completed the 1985 contingency items when required. He felt Mr. Bona was more concerned about his business and his own livlihood than the neighborhood. He inquired about any proposed landscaping, the style of fencing and height of fencing proposed and if any of the trees to be removed would be replaced. He felt Mr. Bona should provide more information on his site plan so as not to deceive the City and the residents as he has for years. Ms. Goodroad informed the audience members that the fence required would be a minimum of six feet in height and must be a screening style fence. Roy Hodkiewicz of 4021 N.E. 7th Street was present to express his concern with the impact this Iotsplit proposal and additional project would have on his property as his lot is adjacent to the residential lot. He stated that the Bone's have been good neighbors. Scott Prebish of 4015 Washington Street voiced opposition to the project inquiring how far Mr. Bona could extend his business into the residential area. Was concerned as to what could stop Mr. Bona from purchasing other properties to increase his business. Evelyn Nygaard stated that the house purchased by Mr. Bona could only be used as a residence, not for his business. If Mr. Bona wanted to remove the house from the lot, he could do so. Only a residence could be built on the lot. The portion being split off the residential parcel could only be used for additional parking unless that portion was rezoned to match the zoning of the business. Georgia Prebish of 4015 Washington Street resented the expansion of Mr. Bona's business into the residential area. Lynn Lutz of 4026 N.E. 7th Street was concerned about the safety of the children in the neighborhood as the vehicles from Mr. Bone's station are tested by his employees on 7th Street and in the alley and are not very careful in her opinion. Also requested to see additional specifications or drawings showing more information regarding Mr. Bone's proposed project. She inquired as to why Mr. Bona did not purchase the Dick's Bar property across the street when it was recently for sale as that property has limited parking. She felt that building could have been removed and Mr. Bona could have created a parking lot in an already properly zoned area for his business. Arthur Moore of 4046 Washington Street was concerned about the safety factor due to the number of vehicles utilizing the alley as there is a need for them to slow down. He stated that he has approached Mr. Bona in the past and made this request, but nothing has changed. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 7 Jackie Dare of 4055 N.E. 7th Street felt she was surrounded by parking lots for the Moslem Center, St. Matthew's Church and now this station proposal. She was frustrated by the commercial look of the area that is supposed to be residential. Robert Gordine of 4022 Washington Street stated that the vehicles parked along the alley encroached into the alley many times to the extent that the alley was almost inaccessible. He also informed the Commission that the doors on the dumpster are frequently left open which also hinders access. He stated that he has noticed that the doors to the dumpster open automatically if left unlatched and felt that was a safety hazard. He was also concerned about the storage of snow against the fence along the north property line causing the fence to bulge. He was concerned that Mr. Bona would not follow-up on his promises as his track record was not very good. Council Representative Peterson stated that the dumpster would be required to be screened, enclosed and the doors kept closed. Mr. Bona stated that the fence he proposed to install would be a cedar fence similar to what is there now. He also intends to install three feet of grass area on the east side of the lot abutting the continuous concrete curb and along the north property line. He felt it was unfortunate that the trees in the northwest corner of the lot had to be removed, but there is no where else on the lot that they can be relocated. The parking needs for his business create a safety concern that he is trying to alleviate. In defense of his integrity, Mr. Bona stated that he didn't mean to deceive anyone. He initially intended to remove the house and create a large parking area until he met with a few close neighbors and heard their objections and concerns. Council Representative Peterson felt Mr. Bona's request was well within the codes and ordinances to allow the expansion. However, he felt that the concrete curbing requirements from 1985 should be installed due to the safety concerns expressed by the residents regarding the vehicles encroaching into the alley right of way and the speeding in the alley by the station employees testing vehicles. He stated that he expected a proper screening fence to be installed as required. He did not feel the proposal would devalue the residential properties. Because Mr. Bona lives adjacent to the property himself, Mr. Peterson did not feel Mr. Bona would want to negatively impact his own residential property. Attorney Hoeft explained that the use of the property would be consistent with the underlying zoning of the City. The devaluation of property is the opinion of the property owners. He also informed the audience that the speeding on the streets and in the alley by the employees of Mr. Bona is an enforcement issue and that the Police Department should be contacted. That problem is not something handled by the Planning and Zoning Commission. As for the concern of the spread of Mr. Bone's business down the block, this particular use of the portion of residential property falls under a specific provision of the Zoning Ordinance that allows for reasonable conditions to be attached. The further use of the property would not be able to intensify with the use of a Conditional Use Permit as rezoning would then be required. He stated that the rezoning of property is not something that has been easily obtained in the past. He also stated that the City would have the ability to require revocation of the Conditional Use Permit if any conditions or contingencies are not in compliance. He felt that Mr. Bona should submit a landscape plan for approval by Staff as should a lighting PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 8 plan. He also suggested that the dumpster enclosure, the landcaping plan submittal and the screening fence requirement be made part of the conditions placed on the Conditional Use Permit. Discussion followed as to a time frame for completion of the project. Mr. Bona stated that he probably could have the project completed by June of 1996 as he proposes to do most of the work himself and he is very busy. Discussion also included the allowance of installing temporary concrete curbing along the east and north property lines and the continuous concrete curbing be installed in conjunction with the completion of the proposed project. Council Representative Peterson felt the 1985 compliance items should be completed immediately. Commissioner Paulson agreed with Mr. Peterson as he felt Mr. Bona already had ten years to complete the work. He also stated that the City should require a bond in the amount of 910,000 to guarantee that the work be done. Commissioner Fowler requested Staff to have the Traffic Commission consider that "No Parking" signs be installed along 40th Avenue to alleviate the problem with visibility. Attorney Hoeft suggested to the Commission that the 1985 items be completed before approval be granted for any other work. He felt that action on the Conditional Use Permit could be tabled. Motion by Paulson, seconded by Fowler, to approve the Iotsplit as requested for 4015 N.E. 7th Street contingent upon completion of the 1985 contingency items of installing the required curbing of temporary concrete curbing along the east property line set four feet inside the edge of the alley and a temporary bumper curb be installed parallel to the privacy fence on the north property line for protection from damage and that those items be completed by October 30, 1995 with the permanent continuous concrete curbing to be installed in conjunction with the proposed project; that the Iotsplit be combined with the property at 573 N.E. 40th Avenue and be recorded as such with the Anoka County Assessor's office. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 9, 1995 CITY COUNCIL AGENDA. Eo Public Hearing Conditional Use Permit Case #9510-47 Robert Miller 4025 Arthur Street Columbia Heights, Mn. Ms. Goodroad presented the request of Robert Miller for a Conditional Use Permit to allow the construction of a 10' x 16' utility building in the rear yard at 4025 Arthur Street. The proposed utility buildin9 is proposed to be located 32 feet from the house and garage, five feet from the side property line and three feet from the rear property line. PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES OCTOBER 3, 1995 PAGE 9 Ms. Goodroad explained to the Commission that Section 9.109(2)(a) of the Zoning Ordinance requires a Conditional Use Permit for accessory structures other than private garages. Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit to allow the construction of a 10' x 16' utility building in the rear yard of 4025 Arthur Street as it meets the requirements of the Zoning Ordinance. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 9, 1995 CITY COUNCIL AGENDA. OLD BUSINESS: Ao Public Hearing Variance Case #9509-39 Michael Zabukovic 3856 Quincy Street Columbia Heights, Mn. Ms. Goodroad reminded the Commission that this request was tabled from the September meeting to allow the applicant to review and/or alter the submitted estimate or receive additional estimates for the damage to his home due to a fire at 3856 Quincy Street. She stated that the request is for a five foot variance to allow the repair of the existing non-conforming single family dwelling recently damaged by fire at 3856 Quincy Street. In order to repair the house, a variance would be necessary as the north side of the house sits on and possibly over the property line creating a non-conforming structure. She informed the Commission that Section 9.104(3)(e) of the Zoning Ordinance pertaining to non-conforming structures states "Whenever a non-conforming structure or building shall have been damaged by fire, flood, explosion, earthquake, war, riot or act of God, it may be reconstructed and used as before if it be reconstructed within twelve (12) months after such calamity, unless the damage to the building or structure is fifty percent (50%) or more of its fair market value, in which case the reconstruction shall be for a use in accordance with the provisions of this Ordinance". Ms. Goodroad informed the Commission that the most recent value for the structure for taxes payable in 1996 is $40,900 according to the Anoka County Assessor's records. The estimate for damages and cost for repairs submitted by Mr. Zabukovic last month totals $32,235.83. Mr. Zabukovic did not receive any new estimates nor did he make any changes to the estimate already submitted to Staff. She reminded the Commissioners of their concerns with the accuracy of the estimates and that it include necessary items. Ms. Goodroad stated that it was Staff's opinion that, even if Mr. Zabukovic made some cosmetic repairs himself, those deductions from the original estimate would not amount to over $11,000 that would be necessary to bring the estimate below 50% of the property value. She directed the Commissioners attention to an additional estimate Staff found that was received in June shortly after the fire prepared by J. Benson Construction totaling $41,695.91. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 10 Ms. Goodroad directed the Commissions attention to a letter from Mr. Zabukovic stating that he was misrepresented at the last meeting by Roger Sahr. It appears Mr. Sahr has been retained by Bager Mutual Insurance Company who is the insurer of this property. Mr. Sahr has submitted a letter and affidavits to Staff pertaining to the value of the house and estimates on repairs. Ms. Goodroad explained that the first affidavit is an estimation of the house and land value made by a realtcr, not a certified appraiser. This estimate of 977,500 to 978,500 included both house and the land. Also, the properties listed by the realtor as comparisons are not in the immediate area of this house and not in the same zoning district. Ms. Goodroad felt the value of 940,900 obtained from the Anoka County Assessor is a credible value and as it is used to determine the taxes payable for 1996. She explained that the County Assessor's records are all the City ever uses in these kinds of cases. She informed the Commission that the land and building value total 961,700 stating that the estimate for damages and repairs would still be more than 50% of the value using the total land and building value. The second affidavit submitted from Richard Rolin is an estimate of damages and repairs separating the structural repairs to the building that total 923,148.39. Mr. Sahr states in his letter that the Ordinance relates only to structural damages. Ms. Goodroad felt that because the Ordinance states "it may be reconstructed and used as before if it be reconstructed within twelve months after such calamity, unless the damage to the building or structure is fifty percent (50%) or more of its fair market value, in which case the reconstruction shall be for a use in accordance with the provisions of this Ordinance", the Attorney's argument is rendered invalid. She reminded the Commission that the property must be restored to a liveable condition. Smoke damage throughout the house would cause the need for extensive work in order for the house to be made livable. She felt that smoke damage also creates far more costly repairs as it damages the entire building or structure that could include carpeting, paint, wallpaper, etc. and other items that normally could be considered "cosmetic". She stated that Staff would stick with the first estimate submitted for damages and repairs. She stated that the Commission must remember that this property is non-conforming as the house encroaches on the side property line. Evelyn Nygaard, Building Inspector, presented pictures of the house indicating that the encroachment may even be into the public right of way at one point. The required setback for such a dwelling on a corner lot would be ten (10) feet from the side property line. She informed the Commission that this building will always be non-conforming even is it is extensively remodeled. It was her opinion that the building should be removed due to the non-conformity of the structure and the extensive damage to the building. She stated that if houses like this are not removed when required, the housing stock will not improve. Mr. Zabukovic was present to represent himself and felt the information regarding his case was well presented by both Ms. Goodroad and Ms. Nygaard. He felt that it would be to the City's advantage to remove the house as 39th Avenue is a State Aid road and the City could loose that designation. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 11 Bill Frauly of 3847 Quincy Street was present to state that the building has never been in conformance with code and was once a shack being added onto by a variety of folks over the years in an unprofessional manner. Attorney Hoeft encouraged the Commission to consider the issue at hand, from the standpoint of what damage was done, does it meet the 50% requirement of the Ordinance, and 9o by the numbers presented and not make a decision based on opinions regarding the building location or what it looks like. Commissioner Paulson felt the issue was really the method used to determine the damage amount versus the value of the house and whether this method is consistently applied and has been consistently applied in the past. He felt in this case the damage is clearly over the 50% of the value. Council Representative Peterson felt the numbers spoke for themselves as far as the damage totals and the value. Commissioner Fowler felt the comparisons made by the realtor were very inaccurate and inappropriately applied to 3856 Quincy Street. Motion by Paulson, seconded by Fowler, to deny the variance request as the damage, based on regular and customary estimates used in this area, exceed 50% of market value and due to the fact that it would allow the continuation of a non-conforming structure. Roll Call: All Ayes. STAFF REPORTS: A. Ms. Goodroad directed the Commissioners attention to the proposed Parking Ordinance amendments to Section 9.116(3) of the Zoning Ordinance pertaining to design and maintenance of off-street parking and loading areas. These requirements would be for open off-street parking to provide a bumper curb of five to seven inches high around the perimeter of a parking area, and a curb no less than five feet from a building that has parking around it. When the parking area is six spaces or more, a curb of five to seven inches high is required along the front yard setback line and grass or plantings shall occupy the space between the right of way line and curb. She explained that this issue arose during the review of the site plans for Steve Jonak and Robert Barnick by the Traffic Commission for curb cuts and additions. Staff determined that the Ordinance was in need of clarification that curbing around parking areas or around a building that has parking around it is required. She reminded them of the Pro-ex building as an example as to why this curbing is necessary as they had a car roll into the front of the building. Motion by Paulson, seconded by Fowler, to recommend to the City Council the approval of these amendments to Section 9.116(3) of the Zoning Ordinance and recommend a first reading. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 9, 1995 CITY COUNCIL AGENDA. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 3, 1995 PAGE 12 B. Due to the next regular Planning and Zoning Commission meeting being scheduled for November 7, 1995 which is Election Day, the meeting will be conducted on Wednesday, November 8, 1995 at 7:00 p.m. in the City Council Chambers. C. Ms. Goodroad informed the Commission of a request of the proprietor of 5101 University Avenue for the temporary addition of oil changes to his muffler business for two months as a special promotion to boost his business. Based on recommendations from the Building Inspector and Fire Inspector, the Commission agreed to a two month only allowance for oil changes at 5101 University Avenue provided no more than one 53 gallon drum be on hand for fresh oil and for waste oil at one time and that spill control material be on hand at all times. Motion by Fowler, seconded by Paulson, to adjourn the meeting at 9:25 p.m. Roll Call: All Ayes. Respectfully suite d, _.~.~.._..~ ~ Kathryry'Pepin ~" Secretary to the Planning and Zoning Commission kp