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HomeMy WebLinkAboutJune 12, 1995 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly' Bruce G. Nawrocki Gary L Peterson Robert W. Rueltimann City Manager Patrick Hentges June 9, 1995 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, June 12, 1995, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in ail City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please cail the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. Call to Order and Roll Call 2. Pledge of Allegiance 3. Consent Agenda (All items listed with asterisks [***] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asterisk (***)on the Regular Council Agenda. ***4. Minutes of Previous Meeting(s) RECOMMENDED MOTION: Move to adopt the minutes of the Regular City Council Meeting of May 30, 1995, and the Speciai Council Meeting of June 5, 1995, as presented in writing, and such reading be dispensed with. 5. Open Mike/Proclamations/Presentations a. Humanitarian of the Year Award Presentation - Dolores Strand b. (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite business, residents will be ailotted five minutes to present their statement or issue.) 6. Public Hearings/Ordinances & Resolutions a. Public Hearing - License Revocation for 4724 6th Street N.E. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rentai License Held by Roger S. Kelly Regarding Rental Property at 4724 6th Street N.E. in That the Property Owner has Complied with Provisions of the Housing Maintenance Code. b. Other Public Hearings, Ordinances, or Resolutions 7. Communications a. Traffic Commission The minutes of the June 5, 1995, meeting of the Traffic Commission are attached for informationai purposes only. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES COUNCIL AGENDA Page 2 Council Meeting of June 12, 1995 ***1) ***2) Bus Stop and Parking Changes on 40th Avenue RECOMMENDED MOTION: Move to Designate on the 500 Block of 40th Avenue "No Parking-Bus Stop" from the Alley 59' East, "No Parking -Drop Zone" 24' east (1 space) Undesignated Parking 22' east (1 space) and "15- Minute Parking 8 a.m. to 5 p.m., Monday to Friday" 42' east (2 spaces), with "No Parking" beginning and continuing around the corner, based on the recommendation of the Traffic Commission. Designation of "No Parking-Loading Zone" on Mill Street RECOMMENDED MOTION: Move to Designate a "No Parking-Loading Zone" Area Near the Mill Street Entrance to City Hail Based on the Recommendation of the Traffic Commission. Planning and Zoning Commission The minutes of the June 6, 1995, meeting of the Planning and Zoning Commission are attached for informationai purposes only. ***1) ***2) ***3) ***4) ***5) ***6) Conditionai Use Permit, #9505-18, John Gizas, 5098 Centrai Avenue RECOMMENDED MOTION: Move to Approve the Conditionai Use Permit Request for the Operation of a Deli/Sandwich Restaurant at 5098 Centrai Avenue. Rezoning, #9505-19, John Wille, 4801-07 University Avenue RECOMMENDED MOTION: Move to Deny Rezoning for 4801-07 University Avenue. Variance, #9506-20, Design Home Builders, 533 52nd Avenue N.E. RECOMMENDED MOTION: Move to Approve the Five (5) Foot Setback Variance for 533 N.E. 52nd Avenue due to the Hardship of the Elevation of the Lot Compared to the Alley and the Abundance of Mature Trees on This Site. Variance, #9506-21, Dorothy Gross, 4408 5th Street RECOMMENDED MOTION: Move to Approve the One (1) Foot Side Yard Setback Variance for 4408 N.E. 5th Street due to the Location of a Mature Maple Tree in the Rear Yard. Conditionai Use Permit, #9506-22, Glenn Klosken, 4811 Central Avenue RECOMMENDED MOTION: Move to Approve the Request for a Conditional Use Permit for the Operation of a Boat Sales and Minor Service Shop at 4811 Centrai Avenue, as the Proposed Use is in Compliance with the Zoning Ordinance. Conditionai Use Permit, #9506-23, Jerry McCleskey, 918 40th Avenue N.E. RECOMMENDED MOTION: Move to Approve the Conditional Use Permit to Allow the Operation of a Combined Deli/Sandwich Bar and Hair Styling Salon at 918 N.E. 40th Avenue, As Both Uses Are in Compliance With the Zoning Ordinance. ***c. Request Beer--Sullivan Lake Park RECOMMENDED MOTION: Move to Approve the Request From Cheryl Magnuson of 4444 Monroe Street, Columbia Heights, MN, to Serve 3.2 Beer at Sullivan Lake Park on Sunday, July 9, 1995, and Sunday, July 23, 1995. ***d. Request Beer--Sullivan Lake Park RECOMMENDED MOTION: Move to Approve the Request From Pat Rosenberg, 3936 Reservoir Boulevard, Columbia Heights, MN, to Serve 3.2 Beer at Their Picnic on Tuesday, June 20, 1995, From 5:30 - 9:30 P.M. e. Other Communications 8. Old Business ***a. Approve Fireworks Display Contract RECOMMENDED MOTION: Move to Approve Remote Effects Systems, Inc. Proposai for Fireworks Display on June 24, 1995, With $2,000 Funding to Come From Generai Fund 101 and $4,000 Funding to Come From Contributions Fund 881, and to Authorize the Mayor and City Manager to Enter Into a Contract for the Same. COUNCIL AGENDA Page 3 Council Meeting of June 12, 1995 b. Other Old Business 9. New Business ***a. Anoka County JPA SCORE Funds RECOMMENDED MOTION: Move to Authorize Mayor and City Manager to Enter Into the 1995 Joint Powers Agreement with Anoka County to Provide Cooperation Between the City and the County in the Implementation of the Residential Recycling Program and to Make Funds of up to $63,593.78 Available as Reimbursement for Eligible Expenses. ***b. March Issue of the City Newsletter RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to Enter into an Agreement with Rapid Graphics and Mailing for the Production of the March 1995 City Newsletter at a Cost of $5,321.75. ***c. Authorization to Seek Bids for Rehabilitation of the Ostrander Park Building RECOMMENDED MOTION: Move to Recommend to the City Council that the Money Budgeted ($10,000) for the Rehabilitation of the McKenna Park Building be Used to Rehabilitate the Ostrander Park Building and Authorize Staff to Seek Bids for the Rehabilitation Work Based on a Recommendation by the Park and Recreation Commission. d. Award of Engineering Services for Water Tower Reconditioning Project #9503 RECOMMENDED MOTION: Move to Award Engineering Services for Water Tower Reconditioning to AEC Engineering of Minneapolis, Minnesota, Based on Their Formal Proposal Dated May 8, 1995, With Funds to be Appropriated From Fund 651-49449-5130, and Furthermore, to Authorize the Mayor and City Manager to Enter into an Agreement for the Same. ***e. Rejection of Bids for Replacement of Pickup #136 RECOMMENDED MOTION: Move to Reject Both Bids for Replacing Pickup #136 and Authorize Staff to Rebid the Replacement of Pickup #136. f. Consider Option to Withdraw from Anoka County CDBG Entitlement Program RECOMMENDED MOTION: Move to Grant Approval for the City of Columbia Heights to Continue Participation in the Anoka Community Development Block Grant/HOME Programs for the Next Three (3) Years, Starting as of June 30, 1996, With the Mayor and City Manager Authorized to Sign the Necessary Addendums to the Existing Joint Cooperation Agreements on the Programs. g. Authorization to Purchase Three (3) Fire Hydrants RECOMMENDED MOTION: Move to Authorize Staff to Purchase Three Waterous WB-59 Hydrants From Davies Water Equipment, Minneapolis, Minnesota, for a Total Cost of $3,073.92; and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. License Refund on Restaurant at 547 N.E. 40th Avenue - Richard Bierch RECOMMENDED MOTION: Move to Deny the Request for a Refund of the 1995 License Fees Paid by Richard Bierch for the Operation at 547 N.E. 40th Avenue. ALTERNATE MOTION: Move to Refund 50% of the Total 1995 License Fees Paid by Richard Bierch for the Operation at 547 N.E. 40th Avenue. COUNCIL AGENDA Page 4 Council Meeting of June 12, 1995 i. Other New Business 10. Reports a. Report of the City Manager b. Report of the City Attorney 11. Licenses *** RECOMMENDED MOTION: Move to approve the 1995 license applications as listed upon payment of proper funds, and the rental property license applications as submitted by Lowell DeMars on the memorandum dated June 12, 1995. 12. Payment of Bills *** RECOMMENDED MOTION: Move to pay the bills as listed out of proper funds. Adiournment RECOMMENDED MOTION: Move to adjourn. Pat Hentges, City Manager 95/44 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING MAY 30, 1995 The Council Meeting was called to order at 7:00 p.m. by Mayor Sturdevant. Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present 2. PLEDGE OF ALLEGIANCE CONSENT AGENDA The following items were approved on the Consent Agenda: MiDutes for Approval The Council approved the minutes Meeting of May 8, 1995 as presented. of the Regular Council Establish Hearing Date for License Revocation. Rental Property at 4724 Sixth Street Northeast The Council established a hearing date of June 12, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Roger S. Kelly regarding rental property at 4724 Sixth Street Northeast. Accept Donation from the Columbia Heights Athletic Boosters The Council approved acceptance of a donation of $125.00 from the Columbia Heights Athletic Boosters to sponsor a queen candidate for the Jamboree Celebration. Authorization to Seek Ouotations for Copier at Library The Council authorized staff to obtain quotations for purchase and installation of a departmental copier at the Library. Conference Attendance Request for Community Development The Council authorized the Community Dewelopment Director, Don Schneider, to attend the NAHRO National Conference and Exposition in Cincinnati, Ohio from October 8th to the llth and such expenses to be paid from budgeted funds. Authorization to Seek Bids to Seal Well at Jackson Pond The Council authorized staff to seek bids to seal the inverted well at Jackson Pond. REGULAR COUNCIL MEETING MAY 30, 1995 PAGE 2 Fina.1Pa~vment for.Municipal Projects #9320~ #9321. and #9322 - .1994 Overlay The Council accepted the work for Municipal Projects #9320, #9321 and #9322, 1994 overlay and authorized final payment of $8,798.34 to Midwest Asphalt Corporation of Hopkins, Minnesota. Final Payment for 1995 Streetand Parking Lane Striping The Council accepted the work for 1995 street and parking lane striping and authorized payment of $4,601.38 to AAA Striping Service Company of Rogers, Minnesota. License Applications The Council approved the 1995 license applications as listed upon payment of proper fees. ~a_vment of Bills The Council approved the payment of the bills as listed out of proper funds. APPROVAL OF CONSENTAGENDA Motion by Peterson, second by Jolly to approve the Consent Agenda as presented. Roll call: All ayes Q~N MIKE A resident expressed concern regarding a number of issues. Councilmember Jolly suggested the resident contact staff on these matters. A second resident noted an experience she had in a local County park and her hope this type of behavior would not be repeated in the future. PUBLICWRARINGS/ORDINANCES/RESOLUTIONS a. Second Reading of Ordinance No. 1299 Being an Ordinance Requesting Vacation of an Alley Between 3?th and 38th Avenues The City Manager identified the amended portion of the ordinance and noted it did not require another first reading. Motion byRuettimann, second byPeterson to waive the reading of the ordinance, recognizing amended Section # 2, there being ample copies available for the public. Roll call: Ail ayes REGULAR COUNCIL MEETING MAY 30, 1995 PAGE 3 ORDINANCE NO. 1299 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, VACATING A CERTAIN ALLEY EASEMENT The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the public alley over, across, and under the following described property, to wit: The alley running North-South, adjacent on the east side to Lots 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, and 30, Block 91, Columbia Heights Annex to Minneapolis, Columbia Heights, Anoka County, Minnesota, excepting and reserving the authority of any person, corporation or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. Section 2: The east seven (7) feet will be deeded from Mn DOT to the City of Columbia Heights with the resulting fourteen (14) feet of vacated alley being added to the lots above described lots that are adjacent to the west line of the alley. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: March 13, 1995 May 30, 1994 May 30, 1995 Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING MAY 30, 1995 PAGE 4 b. public Hearing - License Revocation. 4006 Fourth Street Northeast. Motion by Ruettimann, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held byJulie Klosterich regarding rental property at 4006 Fourth Street Northeast in that she has complied with provisions of the Housing Maintenance Code. Roll call: All ayes c. Public Hearing - License Revocation, 1439 42nd Avenue Northeast Motion by Ruettimann, second by Peterson to close the public 'hearing regarding the revocation or suspension of the rental license held byCatherine Stephenson regarding rental property at 1439 42nd Avenue Northeast in that she has complied with provisions of the Housing Maintenance Code. Roll call: All ayes d. Public Hea~ing - L~cense Revoc~tion~ 4653 Central Avenue Northeast Motion by Peterson, second by Petkoff to close the public hearing regarding the revocation or suspension of the rental license held byDavid and Norma Rust regarding rental property at 4653 Central Avenue Northeast in that the property owners have complied with the provisions of the Housing Maintenance Code. Roll call: All ayes e. ReaQlution No. 95-30 Being a Resolution Ordering and Levying One Mid-Block Light Located OB~ ~n Existing Pole ~t 4711.Fi~th Street Northeast Motion by Petkoff, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes ~ESOLUTION NO. 95-30 Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block alley light numbered 677-Area 26 - Project #9510. REGULAR COUNCIL MEETING MAY 30, 1995 PAGE 5 WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the 30th day of May, 1995, in the City Council Chambers, 590 40thAvenue Northeast, Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, the Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1: That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677-Area 26 - Project #9510 for mid- block alley lighting. Section 2: That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Northern States Power. Section 3: That the annual installment shall be paid in full without interest on or before September 15, 1996 (covering June electric payable July 1995 through 1996), and in annual installments thereafter, as long as the mid-block light is in place. Failure to pay the annual installment renders the same delinquent special assessment is certified to the County for collection with the real estate tax. REGULAR COUNCIL MEETING MAY 30, 1995 PAGE 6 Section 4: That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677 -Area 26 for mid-block alley lighting. Section 5: This resolution shall take effect immediately upon is passage. Passed this 30th day of May, 1995. Offered by: Seconded by: Roll call: Petkoff Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary f. ~esolution No. 95-.~9 Being a Resolution Adopting aJoint powers Agreement Motion by Petkoff, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-29 BEING A RESOLUTION APPROVING ENTERING INTO A JOINT POWERS AGREEMENT WITH ANOKA COUNTY TO SUPPLY TRANSPORT SERVICES TO MEMBER CITIES OF THE JOINT LAW ENFORCEMENT COUNCIL WHEREAS: Anoka County and the municipalities of Columbia Heights, Anoka, Blaine, Circle Pines, Coon Rapids, Fridley, Lexington, Lino Lakes, St. Francis, and Spring Lake Park have joined together by joint powers agreement to form the Anoka County Joint Law Enforcement Council (ACJLEC); and WHEREAS: The ACJLEC has recommended that joint arrangements be entered into between interested parties in order to combine efforts to provide transport service to the Anoka County Adult Correctional Facility, the Anoka Metro Regional Treatment Center or the Anoka County Juvenile Shelter during peak hours and perhaps additional times if deemed to be in the best in%erest of the participating agencies; and REGULAR COUNCIL MEETING MAY 30, 1995 PAGE 7 WHEREAS: Anoka County is willing to provide a transport vehicle for use in providing such transport service in order to facililtate such an effort; and WHEREAS: The Joint Powers Agreement will be effective June 1, 1995 and remain in effect until terminated in accordance with terms of the Agreement in which any party may terminate participation upon ninety (90) days written notice to the other parties in addition to other considerations as noted in the body of the Agreement; and WHEREAS: Other issues/conditions of this Agreement which include: provision of transport vehicle, personnel rotation, rotation duties, transport availability, arresting officer responsibilities, training opportunities, worker's compensation coverage, indemnification, contracts and. purchases, disbursement of funds and property, accountability, agreement amendments and required signatures, will be recognized as valid and necessary parts of the activity. NOW, THEREFORE, BE IT RESOLVED, that the Columbia Heights Police Department is hereby authorized to be the participating agency for the City of Columbia Heights relative to the Joint Powers Agreement between member cities of the ACJLEC and Anoka County to provide transport service under the conditions as cited in the attached Joint Powers Agreement. Passed this 30th day of May, 1995 Offered by: Seconded by: Roll call: Petkoff Ruettimann Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary g. Order Tolling Initial Review for Cable Rates Motion by Petkoff, second by Peterson to waive the reading of the Order there being ample copies available for the public. Roll call: All ayes REGARDING THE TOLLING PERIOD FOR THE REVIEW OF PROPOSED RATE INCREASE SUBMITTED BY MEREDITH CABLE COMPANY TO THE CITY ON MAY 1, 1995 REGULAR COUNCIL MEETING MAY 30, 1995 PAGE 8 WHEREAS, the City of Columbia Heights "city" is certified as a rate regulatory authority pursuant to rules of the Federal Communications Commission (hereinafter "FCC"), WHEREAS, the city has notified Meredith Cable Company (hereinafer "Company") that the company is subject to the rate regulatory authority of the City, WHEREAS, the City has received from the Company a FCC Form 1210 "Update Form", dated May 2, 1995, WHEREAS, the Form 1210 filing implicates the city's aue~hority to regulate basic service rates in requesting an increase in the company's maximum permitted basic service rate, on a going forward basis, WHEREAS, the City has determined that it needs additional time to review FCC Form 1210 to ensure that the proposed rates are within the FCC standards for updating basic service rates, WHEREAS, said additional time is required to solicit, receive, and analyze additional information related to said review by the City and staff. NOW, THEREFORE, IT IS HEREBY ORDERED by the City of Columbia Heights that the initial thirty (30) day period for the review of the proposed rates and other entries on the amended FCC Form 1210 is hereby tolled for an additional ninety (90) days. FURTHER, that this Order shall be effective immediately, however, the tolling period shall not begin until the expiration of the initial thirty (30) day period. FURTHER, that the Company is permitted to put the basic rate increase into effect July 1, 1995, subject to rollback and refunds. ORDERED THIS 30TH DAY OF MAY, 1995. Offered by: Seconded by: Roll call: Petkoff Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING MAY 30, 1995 PAGE 9 COMMUNICATIONS a. Establish Council Work Session Dates for Ju~le Motion by Sturdevant, second by Ruettimann to establish June 5, 1995 following the Special Hearing at 8:00 p.m. and June 19, 1995 at 7:00 p.m. as City Council work session dates and times. Roll call: All ayes b. Status of 49th/Central Avenues Median Barrier The Acting City Engineer drafted a report containing comments received from the City of Hilltop, School District ~13 and business owners regarding removal of the fencing from the median on Central Avenue. Also included in the report were alternatives to removal of the fencing. Staff was directed to send the information contained in the draft report to MnDOT. OLD BUSINESS a. Award of Police Non-Patrol Vehicle Discussion was held regarding the purchase of a new vehicle versus a used vehicle. Motion by Petkoff, second by Peterson to appropriate $16,213 ($14,989 plus $974 sales tax, $250 for license places) in the Capital Equipment Replacement Fund from revenue received for the sale of three old police vehicles and the difference of $5,115 from Undesignated Fund Balance of Fund 431-Capital Equipment and to authorize the Mayor and City Manager to enter into an agreement with Polar Chev of White Bear Lake to purchase one 1995 Chevrolet Lumina 4-door sedan. Roll call: All ayes b. Award of Bid for Tennis Court Resurfacing - Municipal Project #930~ Motion by Ruettimann, second by Petkoff to reject bids for tennis court resurfacing, Municipal Project ~9303 and authorize staff to rebid the project. Staff advised that a rebid may not result in more bidders nor better bids. Motion to reject was withdrawn. REGULAR COUNCIL MEETING MAY 30, 1995 PAGE 10 Motion by Jolly, second by Peterson to award the tennis court resurfacing, Municipal Project #9303 to C & H Construction of Lonsdale, Minnesota, based upon their low, qualified, responsible bid in the amount of $2,995 with funds to be appropriated from Fund 412-45200-5130, and furthermore, to authorize the MayOr and City Manager to enter into an agreement for the same. Roll call: Ail ayes c. Award of S~f-PQwered Lawn Sweeper Members of the Council expressed concern that only one bid Was received for this item. While it was noted this is a specialized piece of equipment, Councilmembers recalled there is a staff person whose responsibility is to be a "shopper" for Public Works Department equipment. It was felt this employee could do some more research on the availability of this equipment from more than one source. Motion by Ruettimann, second byPeterson to table this matter for further consideration. Roll call: All ayes d. Acceptance of Project #9413 R~roofing Pump Station #3 Motion by Jolly, second by Peterson to accept the roof replacement project for pump station #3 completed by Rayco Construction, Inc. of Columbia Heights, Minnesota. Roll call: All ayes 9. NEW BUSINESS a. M~FA First Time Homebuyer Minnesota City Participation ~rogram (MCPP% Motion by Ruettimann, second by Petkoff to grant approval (concurrence) for the Housing and Redevelopment Authority to apply for an allocation of up to $2,000,000 from the Minnesota Finance Agency Minnesota City Participation Program (First Time Homebuyer Program) and, if successful in securing an allocation, to provide the necessary city/HRA involvement in the Program. Roll call: All ayes b. Purchase of C.P. Rail Property at 3725.Fifth Street Northeast REGULAR COUNCIL MEETING MAY 30, 1995 PAGE 11 Motion by Peterson, second by Jolly to authorize the Mayor and City Manager to enter into a purchase agreement with C.P. Rail System (Soo Line Railroad) for the purchase of 3725 Fifth Street Northeast (P.I.N. #35-30-24-34-0029) for $1.50 per square foot with the total value to be determined by a survey of the property. Roll call: Ail ayes c. Abatement of Annual Interest on Special Assessment of $17.02 for Property at 4108/4110 Madison Str~ for The City Manager advised that the property owner located his assessment statement. He had previously indicated he did not receive the statement and did not feel liable for the interest. He notified the City Manager he did find the statement and subsequently paid the assessment and the interest. Motion by Ruettimann, second by Peterson to deny abatement of annual interest of $17.02 on special assessment for 4108/4110 Madison Street Northeast for sealcoating. Roll call: All ayes d. Authorization of Funding for "Project Safety Net" Participation The Acting Police Chief reviewed the project which has been initiated and implemented by the City of Fridley. Councilmember Ruettimann recommended that charges to parents for holding their children in the drop-off center be a consideration. The "Universal Curfew" currently being instituted in three metro counties was discussed. Motion by Peterson, second by Petkoff to authorize the Columbia Heights Police Department to participate in the Fridley "Project Safety Net" Program and provide the funding of $6,104 to the City of Fridley from Undesignated General Fund Balance and to allow the City Manager and Mayor to enter into such an agreement. Roll call: All ayes e. Application for Premise Permit - Application for Immaculate Conceg_tion Church REGULAR COUNCIL MEETING MAY 30, 1995 PAGE 12 10. Motion by Petkoff, second by Peterson to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a premise permit for the Church of Immaculate Conception to Conduct Class A gambling activities at Tycoon Bar, 4952 Central Avenue Northeast, and furthermore, that the City Council hereby waives the remainder of the sixty day notice to the local governing body. Roll call: All ayes REPORTS a. Report of the City Manager The City Manager's report was submitted in written form. The City Manager advised he was in receipt of a letter from the owner of the Business Center regarding payment of taxes owed. It was noted that the majority of potential home purchasers in Heritage Heights have indicated their preference for one style of home. It had been hoped that there would be a variety of four different types of homes in a given area. The developer will attempt to make the outside appearance reflect some variety. Councilmember Ruettimann requested that the tapes of Robert's Rules of Order be made available to members of the City Council. b. Report of the City Attorney The City Attorney had nothing to report at this time. ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the meeting at 8:50 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL SPECIAL COUNCIL MEETING JUNE 5, 1995 The Special Council Meeting was called to order at 8:00 p.m. by Mayor Sturdevant. Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present PROJECT ~9412 - SIDEWALK INSTAT.?:~TION. 44THAVENUE FROM TYLER PLACE TO RESERVOIR BOU?.RVARD The City Manager reviewed the history of this project which dates back to the first public hearing being held on May 23, 1994. At that hearing, staff was authorized to proceed with the project and to seek variances to the MSAS rules to obtain funding for the project from that entity. The MSAS variances were granted in September of 1994. Additional right-of-way was needed from three properties to install the sidwalk. These acquisitions are still being negotiated with two property owners. In April of 1995 another public hearing was held and those property owners who attended were opposed to the project. Their concerns dealt with driveway grades, retaining walls and landscaping among others. Initially, they requested the project be abandoned. After some discussion, staff was directed to establish another public hearing and notify all affected property owners by mail. It was felt this hearing would accommodate all who had an opinion on the project. A public hearing was scheduled for tonight for further discussion. Property owners who were supportive of the project felt it was a community project not just a neighborhood project. They cited pedestrian safety, especially children and seniors, minor yard loss, improved appearance of the neighborhood and no owner expense involved with the project as some of their reasons for supporting it. Those residents who oppose the project stated their objections are based on a sidewalk being no guarantee of safety, not many pedestrians use the area for walking, ice being a potential problem, and disruption of yards and retaining walls as well as other concerns. SPECIAL COUNCIL MEETING JUNE 5, 1995 PAGE 2 Ail property owners agreed that traffic and speed 'have long been problems and appear to have increased over the last few years. 44thAvenue is one of the few streets in the City which goes all the way through the City beth east and west. Discussion continued regarding this project and how it could be beneficial to all involved. It was recognized as a co~unity matter and not only a safety issue. Motion by Petkoff, second.by Jolly to approve the plans and authorize the advertisement for bids for Project ~9412, 44th Avenue sidewalk installation. Roll call: Ail ayes Motion by Petkoff, second by Jolly to add the proposed sidewalk on 44th Avenue from Tyler Place to Reservoir Boulevard to the sidewalks maintained by the City and to direct staff to modify the annual snow plan to reflect this change. Roll call: All ayes Motion by Ruettimann, second by Petkoff to adjourn the Special Council Meeting at 9:15 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL SPECIAL COUNCIL MEETING JUNE 5, 1995 The Special Council Meeting was called to order at 8:00 p.m. by Mayor Sturdevant. Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present PROJECT #9412 - SIDEWALK INSTbLT~ATIONo 44TH AVENUE FROM TYLER PLACE TO RESERVOIR BOULEVARD The City Manager reviewed the history of this project which dates back to the first public hearing being held on May 23, 1994. At that hearing, staff was authorized to proceed with the project and to seek variances to the MSAS rules to obtain funding for the project from that entity. The MSAS variances were granted in September of 1994. Additional right-of-way was needed from three properties to install the sidwalk. These acquisitions are still being negotiated with two property owners. In April of 1995 another public hearing was held and those property owners who attended were opposed to the project. Their concerns dealt with driveway grades, retaining walls and landscaping among others. Initially, they requested the project be abandoned. After some discussion, staff was directed to establish another public hearing and notify all affected property owners by mail. It was felt this hearing would accommodate all who had an opinion on the project. A public hearing was scheduled for tonight for further discussion. Property owners who were supportive of the project felt it was a community project not just a neighborhood project. They cited pedestrian safety, especially children and seniors, minor yard loss, improved appearance of the neighborhood and no owner expense involved with the project as some of their reasons for supporting it. Those residents who oppose the project stated their objections are based on a sidewalk being no guarantee of safety, not many pedestrians use the area for walking, ice being a potential problem, and disruption of yards and retaining walls as well as other concerns. SPECIAL COUNCIL MEETING JUNE 5, 1995 PAGE 2 Ail property owners agreed that traffic and speed have long been problems and appear to have increased over the last few years. 44th Avenue is one of the few streets in the City which goes all the way through the City both east and west. Discussion continued regarding this project and how it could be beneficial to all involved. It was recognized as a community matter and not only a safety issue. Motion by Petkoff, second by Jolly to approve the plans and authorize the advertisement for bids for Project $9412, 44th Avenue sidewalk installation. Roll call: All ayes Motion by Petkoff, second by Jolly to add the proposed sidewalk on 44th Avenue from Tyler Place to Reservoir Boulevard to the sidewalks maintained by the City and to direct staff to modify the annual snow plan to reflect this change. Roll call: All ayes Motion by Ruettimann, second by Petkoff to adjourn the Special Council Meeting at 9:15 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: ,~une 12, 1995 AGENDA SECTION: P ~3 B L I C H E ^ R I N (~ $, ORIGINATING DEPARTMENT: CITY MANAGER ORDINANCES $ RESOLUTIONS APPROVAL NO: 6 Fire ITEM: Close Hearing, License Revocation BY: Lowell DeMars 4724-6th Street NE NO: 6. ~. DATE: DATE: Previously, the City Council established a hearing date for revocation or suspension of a rental license for Roger S. Kelly regarding the rental property at 4724-6th Street NE. The property owner has now complied with the Housing Maintenance Code. The public hearing may be closed. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License held by Roger S. Kelly Regarding Rental Property at 4724-6th Street NE in that the Property Owner has Complied with Provisions of the Housing Maintenance Code. 95-115 Attachment COUNCIL ACTION: 7.A OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION JUNE 5, 1995 "THESE MINUTES NOT APPROVED" The Traffic Commission was called to order at 7:00 P.M. I. ROLL CALL Present: Carlson, Goodman, Jolly, Sturdevant Absent: Duda Staff Present: Kathyjean Young, Acting City Engineer Leonard Olson, Acting Police Chief II. APPROVAL OF MAY 1, 1995 MINUTES Motion by Goodman, second by Jolly, to approve the minutes of the May 1, 1995, meeting. Roll Call: All ayes. III. OLD BUSINESS A. REQUEST FOR STOP SIGN AT 39TH AVENUE AND ARTHUR STREET N.E. Ms. Kathleen Henke of 3919 Arthur St. N.E. has requested the intersection of 39th Avenue and Hart Blvd/Arthur St. be changed from a two-way stop to a four-way stop. Traffic currently stops on 39th Ave. The concern is speed on Arthur St. and limited visibility in the intersection area. At the May meeting, staff was directed to study the intersection of 39th Ave. and Hart Blvd/Arthur St. and report back at the June meeting. Visibility at the intersection is good for northbound traffic and fair for southbound traffic, even with the offset configuration and the changes in grade. On 39th Ave., eastbound traffic volume was 350 A.D.T. and westbound volume was 240 A.D.T. On Hart Blvd. northbound volume was 547 A.D.T. and on Arthur St., southbound volume was 536 A.D.T. A traffic counter was set up to record speed for northbound traffic on Arthur St, about 100' north of the intersection. The counter recorded 2% of the traffic traveling in excess of 30 MPH and 1% traveling in excess of 35 MPH. None of the MUTCD warrants pertaining to multiway stop signs apply at this intersection. The "Traffic Control devices Handbook" published by the Federal Highway Administration specifically addresses multiway stop signs in residential areas. This handbook suggests signs may be appropriate in the following situations: 1) At the intersection of two collector streets that are primary to the OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION JUNE 5, 1995 PAGE 2 area, 2) Where there is a 60-40 percent volume split, and 3) Where there are three or more correctable accidents in one year. None of this criteria is met at this intersection to warrant signage. The Police Department spent considerable time observing traffic speed and issued only one tag during that time. Motion by Sturdevant, second by Goodman, to deny the request for stop signs on Hart Blvd/Arthur St. at 39th Avenue. Roll Call: All ayes. REQUEST FOR STOP SIGNS ON MILL STREET AT THE DRIVEWAY ENTRANCE TO MURZYN HALL. Ms. Karen Gutkaes, on behalf of the Huset Park Neighborhood Association, has requested stop signs be placed mid-block on Mill Street at the driveway entrance to Murzyn Hall. The concern is the busy street and the amount of activity in the area. This item was tabled at the May meeting as Ms. Gutkaes could not be present. Staff does not recommend mid-block stop signs be installed. Motorists are not anticipating stop signs mid-block, however, the pedestrians in the area would be expecting vehicles to stop. This leads to a false sense of security for pedestrians. Ms. Gutkaes corrected her request for the placement of the stop signs to be at the crosswalk to the pool from both directions and suggested a portable sign be used during the summer months. A neighbor was also present and stated that Mill St. is a race track especially around 7-8 a.m. and 4-6 p.m. and that permanent signs should be installed. Commissioner Jolly indicated that he would like to see some sort of extra warning for kids crossing the street to use the wading pool. Mill St. is going to be reconstructed and enhanced with decorative lighting. Staff was directed to do a pedestrian count on several different days and a variety of times and to check into whether portable signage can be used. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION JUNE 5, 1995 PAGE 3 IV. Vo Motion by Sturdevant, second by Goodman, to table the request to install stop signs on Mill Street at the crosswalk to the wading pool in order to allow staff to further study the pedestrian counts on Mill St. Roll Call: All ayes. Co BUS STOP LOCATION ON CENTRAL AVENUE BETWEEN 39TH AND 44TH AVENUES Mr. Richard Loeffier with the Metropolitan Council Transit Operations responded to our request for a study of the bus stop locations on Central Ave. He states that the bus stop locations are all appropriate and essential. Bus cutouts could be installed at any location felt necessary by the City and Mn/DOT, but the cost would be our responsibility. Staff is preparing a feasibility study to improve the appearance of the boulevard and median areas along Central Avenue. Bus cutouts could be included in this study. Motion by Carlson, second by Jolly, to direct staff to include bus cutouts on each block between 40th and 44th Avenues for northbound on Central and southbound on Central from 45th to 44th Ave. Roll Call: All ayes. OTHER OLD BUSINESS Staff updated the Commission on the EVP Proposal. The City has hired a consultant to get EVP approval and installation. As part of the proposal staff hopes to add in the split- phasing for 40th and 49th Avenues. NEW BUSINESS A. BUS STOP AND PARKING CHANGES ON 40TH AVENUE At the City's request, the bus shelter was moved west of the 40th Avenue entrance to City Hall. MCTO would like the "No Parking" area for the bus to extend from the alley to the north end of the shelter. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION JUNE 5, 1995 PAGE 4 VI. Between the shelter and the billboard, the City Manager has requested curb side "drop boxes" be installed for the mail and utility bills. The parking would be redesignated in front of City Hall with one space for undesignated parking and two spaces of 15-minute parking between 8:00 a.m. and 5:00 p.m., Monday through Friday. A Public Hearing was not considered necessary as the parking areas were just being rearranged. Motion by Carlson, second by Goodman, to recommend the City Council designate "No Parking-Bus Stop" from the alley 59' east, "No Parking-Drop Zone" 24' east (1 space) undesignated parking 22' east (1 space) and "l S-Minute Parking - 8 to 5, Monday to Friday" 42' east (2 spaces), with "No Parking" beginning and continuing around the comer. Roll Call: All ayes. Bo REQUEST TO DESIGNATE A "NO PARKING-LOADING ZONE" ON MILL STREET As part of the Mill Street reconstruction project, the City Manager has requested a "No Parking-Loading Zone" area be designated near the Mill Street Entrance to City Hall, west of the handicap parking. The area is currently designated as "No Parking". Motion by Goodman, second by Carlson, to recommend the City Council designate a "No Parking-Loading Zone" area near the Mill Street entrance to City Hall. Roll Call: All ayes. OTHER NEW BUSINESS None OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION JUNE 5, 1995 PAGE 5 VII. VIII. REPORTS A. CITY ENGINEER At the present time there are no agenda items for the July meeting. As the meeting date falls on July 3rd and several members will be on vacation, an alternate date of July 12th was set should any items need immediate action. B. POLICE CHIEF C. COMMISSIONERS ADJOURNMENT Motion by Sturdevant~ second by Jolly, to adjourn the meeting at 8:00 p.m. Respectfully submitted, Traffic Commission Secretary CITY COUNCIL LETTER Meeting of: 6/12/95 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS ITEM: BUS STOP AND PARKING CHANGES ON BY: K. Young~ BY: :",,,j~J_.~ NO. 40THAVENUE '7. ~· J~ DATE: 6/6/95 "' DATE: At the City's request, the bus shelter was moved west of the 40th Avenue entrance to City Hall. MCTO would like the "No Parking" area for the bus to extend from the alley to the north end of the shelter. Between the shelter and the billboard, the City Manager has requested curb side "drop boxes" be installed for the mail and utility bills. The parking would be redesignated in front of City Hall with one space for undesignated parking and two spaces of 15-minute parking between 8:00 a.m. and 5:00 p.m., Monday through Friday. A Public Hearing was not considered necessary as the parking areas were just being rearranged. RECOMMENDED MOTION: Move to Designate on the 500 Block of 40th Avenue "No Parking-Bus Stop" from the Alley 59' East, "No Parking -Drop Zone" 24' east (1 space) Undesignated Parking 22' east (1 space) and "15- Minute Parking 8 a.m. to 5 p.m., Monday to Friday" 42' east (2 spaces), with "No Parking" beginning and continuing around the corner, based on the recommendation of the Traffic Commission. KKY:jb 95-376 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 6/12/95 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS DESIGNATION OF "NO PARKING- BY: K. Young~ ITEM: NO. LOADING ZONE" ON MI~TRE~. · ~ DATE: 6/6/95 "'" DA As part of the Mill Street reconstruction project, the City Manager has requested a "No Parking-Loading Zone" area be designated near the Mill Street entrance to City Hall, west of the handicap parking. The area is currently designated as "No Parking". RECOMMENDED MOTION: Move to designate a "No Parking-Loading Zone" area near the Mill Street entrance to City Hall based on the recommendation of the Traffic Commission. KKY:jb 95-375 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: June 12, 1995 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Planninq & Zoninq APPROVAL ITEM: Cond. Use Permit, John Gizas,~R i%~ BY: Tina Goodroa. B i NO: 9506-18, 5098 Central Avenue-'v' DATE: June 8, 1995 ~ ~-~ The Planning and Zoning Commission reviewed the request by John Gizas for a Conditional Use Permit to operate a Greek deli/sandwich shop in the existing restaurant building at 5098 Central Avenue. The structure itself will not be changed, only minor adjustments to the interior. Section 9.113(2) (h) of the Retail Business Section of the Zoning Ordinance required a Conditional Use Permit for the operation of a restaurant, tea room, cafe and prepared food outlets subject to Section 9.116(15). The existing parking lot and number of spaces shown on the Site Plan will not be altered. Section 9.116(4) (u) of the Parking Ordinance requires restaurants, cafes, bars, taverns or nightclubs to have at least one space for each three seats based on capacity design. The interior layout plan shows 36 seats which will require twelve parking spaces. This site will be providing nineteen parking spaces, plus one handicap space. Mr. Gizas plans to use the existing pylon sign, which is in conformance with the 75 square feet allowed by the Sign Ordinance, and modify it for his business. The Planning and Zoning Commission unanimously recommend the approval of the Conditional Use Permit. RECOMMENDED MOTION: Move to approve the Conditional Use Permit request for the operation of a deli/sandwich restaurant at 5098 Central Avenue. COUNCIL ACTION: ccag695.nol CITY OF COLUHBIA HEIGHTS ~pplication For: Rezonin$ Variance Privacy Pence Conditional Use Permit Subdivision Approval Site Plan Approval Other 1. Street Address of Subject Property~ 2. Legal Description of Subject Property~ Applicant Same, Address Phone: 4. C)vner, Description of Request: Conditiont] Use Permit Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning, Proposed Use To operate a Greek deli/sandwich shop Reason for Request~ lcknovled~ment and SiKnature: The undersiined hereby represents upon all of the penalties of lay, for the purpose of inducing the City of Columbia Reishts to take the action herein requested, that all statements herein are true and that all york herein mentioned v£11 be done in accordance vith the/~rdinances of the City of Columbia Heights and th. 1.., o~ th. st.t. o~ ~l~.,ot,.. /~// Yrepa~ed Yood Outlets :Food.out:let stores ~n the "ILS"' D~strict she1! ~e su~Ject to ~he follo~,?.~ standards: '(e) ~he re~u~ed yard abut:tinS the public ~$ht-o~-way ah;l! be land- scaped and aa~d landscap~n~ she1! be separated fro~ the'aurfaced pert of th~ lo~'by'a curb Bouts of operation she1! be confine~ to the period bezveea20 a.m. ~nd 1 a.m., except for those s:ttes located f~fty feet ($0 .fro~ the "X" District And fronting on am]or thoroughfare. ('e) The entire slte other than the area occupied by a building or landscaping shall be surfaced according to a grading plan approved by the City Engineer. The outdoor lighting system shall be so designed that no direct source of light Is visible from the-public right-of-way or adjacent land. · l~hen prepared food Is served to the customer.In a carry-out container, a proposed system of trash containers and trash removal from the site shall be submitted to the City for pr.va1;, sald system to Include the'pick-up of papers and other material ~lch initiated from the prepared food site that are deposited within three hundred (300) feet of the site. A proposed system of ingress, egress and parking shall be sub- mitted for approval by the City. Curb cuts shall not be permitted within fifty (50) feet of the Intersection of the curb llne on major and secondary thoroughfares· '*0 Ord. 10~7, eff. 8/25/83 Sect:tons 9.116(25) (a), (b), (c), (d), (e), and Cf) shall not to any Prepared Food Delivery EstablLsl~nent as such escablislment deft·ed tn Section 9.203(63). .~6(26) Additlonal Requirementst Exceptions and Kodiflcatlons The requirements and regulations specified heretofore, in this Ordinance shall be subject to the following: (a) Height limitations set forth elsewhere in this Ordinance shall be increased by fifty ($0~) percent when applied to the' folio~ing: ii) iii) iv) v) vi) vii) viii) x) Church spires Belfries Water To~e rs Flag Poles Smoke Stacks Cooling to~ers Elevators Elevator penthouse Antennas Monuments - 350 - From : THIRD DISTRICT NLI~SE$ ~ No. Ma~.I? 19~BS l:08PM F&X TRAN~Wl'rAL Mly 17,1005 · lwnil (3m.k ~ 4 Exlsttr~g Site ~ oho~ng building lecetion, parking, egress, otc. with proposed landscaping as prepared and submitted to the city from the previous developer/owner/user. Existing sign pole is In Northeast comer of site. Proposed Roor Plan for the Athenla Restaurant Indicating ex, ting conditions and proposed inledor layout. C~ of letter eent by you to the ap~icant dated May 4, 1995 Please let me know If this is satJsfect~ for the subtotal ~W~ due May 18th for the next Planrdn9 a~ Zoning Commission meeting. June 6th es outlined in your letter to John Gizes dated May 4, 1996 If anything further is needed by May 18th, please let me know ASAP, as I will have little time to prepare it. isenbq + ~les Architects 61Z926.19~1 e/~?.'77 R ;] ": CENTEAL AVE. From : TH]~D DZST~ZCT NLI~SES Ma~.l? 1~95 I:O~M PO~ tl ! CITY COUNCIL LETTER Meeting of: June 12, 1995 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER APPROVAL NO: 7 Planning and Zoning~'l ~ ITEM: Rezoning, John Wille~ ~~ __ BY: Tina Goodroa BY: NO: 9506-19, 4801/07 University Avenue DATE: June 8, 1995 Mr. Wille is requesting the consideration of rezoning two parcels, 4801 and 4807 University Avenue, legally described as Lots 16 & 17, Block 20, Roslyn Park Addn., A_noka County, Mn. and the vacant lot north of 4807 legally described as Lot 18, Block 20, Roslyn Park Addn., Anoka County, Mn. There are two primary uses in this area. Aspen Mills at the south end of the building is a retail/service uniform business. The second occupant is Wallace Automotive, an automotive parts retail store and service shop. Both of these occupants lease the space from Mr. Wille. The reason for Mr. Wille's request is to bring the existing business and automotive repair service shop into compliance with the Zoning Ordinance by rezoning it to an Industrial zone. Ail of the parcels owned by Mr. Wille are zoned RB, Retail Business. According to Section 9.113(2) (g) of the Retail Business Section of the Zoning Ordinance, a Conditional Use Permit is required for motor fuel stations (minor) and major fuel stations with MINOR repairs (not to exceed four bays). Mr. Wille explained that automotive work done on this site is major auto repair. Major automotive repair is ONLY permitted in the Industrial Zoning District. Mr. Wille's parcel, where the automotive store sits, is in non-conformance with the Retail Business District. However, since this use has been in existance for some time, the use is "grandfathered-in" but only as it currently exists, it does not permit an expansion. According to Section 9.104(3) (h) of the Zoning Ordinance, "Normal maintenance of a building or other structure containing or related to a non-conforming use is permitted, including necessary non-structural repairs and incidental alterations which do not extend or intensify the non-conforminq use". Mr. Wille would like to expand the Wallace Automotive Supply Company by forty feet in width into Lot 18. The submitted site plan shows this addition. Some of the existing space in the rear of Wallace Supply will be used by Aspen Mills if this addition is constructed. This addition violates the ordinance and expands the non-conforming use by another 3,360 feet. Section 9.104(3) (i) of the Zoning Ordinance states "once a structure, building or parcel of land has been placed in a more restrictive non-conforming use, it shall not return to a less restrictive non-conforming use" The existing uses are currently violating setback requirements for the Retail Business District. The survey shows these sites having five (5) feet at the rear of the property. Section 9.113(4) (e) requires ten feet and where the rear yard abuts an "R" District, the rear yard must be the same as the "R" zoning requirement. Ail of these lots abut R-2 zoning to the rear and R-3 to the north. A thirty (30) foot rear yard setback is required. Industrial Zoning requires a 24 foot rear yard setback which will not be met if this property is rezoned. The Planning and Zoning Commission and City Council have approved a Conditional Use Permit for Wallace Supply in June 1994 to allow a truck/trailer rental operation provided the sloped areas at the rear of the property be repaired and maintained and a screening fence installed along the rear property line within sixty days of the approval. The work on the sloped area has still not been done. However, a chain link fence has been provided at the rear. The Planning and Zoning Commission unanimously denied the request for the rezoning of 4801/07 University Avenue as the City of Columbia Heights has a policy not to permit "spot zoning", which this request is considered to be. The lots would not meet required setback requirements and this type of use should not be abutting residential areas. COUNCIL ACTION: ccag695.no2 CITY OF COLUMBIA HEIGHTS Application For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date, Case No: Receipt No~ 48~l - 4 go-I 1. Street Address of Subject Property: =. ,.os,1 Description of Subject P,operty: LOT ~ -- ~ l~ J ~&OC~ 20, Applicant Name: Addre,s: l':j/d, 67,,/~ 'ST. Owner: Address: Phone: '7. Z onin2: Applicable City Ordinance Number Section ~r.s,= :on~g~-~b '~er~,L.//3os;N~SSPropo,,d zon~g z ~~osTZ, ~ Present Use~~e~l ~roposed Use ~ ~ Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, fo~ the purpose of inducing the City of Columbia-Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with ~e~rd~a2ces of the City of Columbia Heights Taken By:_ ~ CITY OF COLUltBIA ~EI~HTS Application For, Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date, Case No'. Receipt Nos Date Paid Street Address of Subject Property, e Applicant: Address, Phone= Description of Request: b 7-o 6. Zoning: Applicable City Ordinance Number Section Present Zoning~SS Proposed Zonins 8. Exhibits Submitted (naps, diagrams, etc.) 9. Acknovled~ment and $i~nature~ The undersi~ned hereby represents upon all of the Penalties of lay, for the purpose of tnductns the City of Columbia Reights to take the action herein requested, that all statements herein are true and that all york herein ~entioned rill be done in accordance vitJ~Lh~ Ordinances .of the City of Columbia Heights and the lays of CERTI EY FOR ~4 .F91 q~TH_ AV~. N.E. SCALE: I "=,~0' LANDSURV~YOR PROJECT NO. SHEET 612-475-1314 '°)'~0'"~'~(-" SURVEYSJ REVISIONS J N C. --'-~ ~ 612-475-1015 FAX  3305 CAR[AND LAN[ N PLYMOUTH, MINNE~)TA 55447 : HERERY CEFTIF'~ 7U~T 7::;F $' OR UNDER MY DIRECT S:'PEp','T2:~'; ~';r 'tHAT I AM A DULY REGiSTERE~ LA'/D SURVEYOR UNDER THE LANS OF THE STATE OF MINNESOTA. DATE ~ '~-~ REC. NO. 19522 ! I i J : r:x~"rl~, ~ L,..j ' Wallace []:3 Aspen gn~ Supply Go. ix, J- ~ Mills 5TOR ~=T:I~.,E EXISTIN~ AREA F.-.XISTIN,O Supply Co. L.I 01 ' 5' 15' 25 FEET // ~---. -.-- 62' 10' '~ Z Addition to Wallace Supply Co. 480i Umvers~ty Avenue N.E. Preliminary Plan 1/16"= 1 '-0" The Sullivan Group Architects Inc. 9505.001 15 May 1995 May 15, 1995 My parents purchased the property (lots 16, 17, 18, 19 and 20 Block 20 Roslyn Park Addition) in the early 50's. In about 1960 we purchased the lot 21 Block 20 to complete our 6 lots. By the summer of 1954 my father operated a retail hardware store in part of the building that sets on lots 16 and 17. He operated the retail hardware store for almost 20 years, closing it in 1972. From the Middle 1950's to the present time we have leased space in this building to various businesses. In 1967 we first rented space to Wallace Automotive Inc., and in 1968 we added to the building, to allow more space for Wallace automotive. They have been renting space from us and occupying the area from 1967 to present. Wallace Automotive is a family operated business, Gerald and Elaine Schnedecker, and their 2 sons Butch and Mike and daughter Laura comprise the ownership, they employee 3 additional full time persons, plus 1 part time person. Their business is a service/retail, and their customers are the home mechanic, and commercial and industrial business that form the surrounding area of Columbia Heights and Fridley, In 1989 we rented space to Aspen Mills Inc. They have been renting space from us and occupying the same space from 1989 to present. Their business is a retail/service providing uniforms. Aspen Mills is a family operated business, Steve and Catherine Soderquist are the owners. They employee 2 additional full time persons and 2 part time persons. Their business is a retail/service, and their customers are professional technical people from the commercial and industrial business in the Twin City Metro area. They also now have started a mail ordering service, and presently selling their products out of state. · What we are proposing to build a new addition to the existing building to the North (lot 18). This would provide additional space for Wallace Automotive for repair and servicing vehicles with a portion of the building for retail storage and an office. Part of the agreement is that a portion of the space now being occupied by Wallace Automotive will be vacated so that Aspen Mills would be able to renovated it and use it for storage and operating area. In summary the ownership of the property by Wille Sales Inc. is almost 45 years, the business by Wallace Automotive is 28 years old in the same location, Aspen Mills Inc. is 6 years old in the same location. What we are asking is that the Lots 16 and 17, Block 20 Roslyn Park Addition that is presently zoned Retail Business (RB) be rezoned Industrial (I), so that the present business would be in compliance with the proper zoning. We also asking that the Lot 18, Block 20, Roslyn Park Addition that is presently zoned Retail Business (RB) be rezoned Industrial (I), to allow fore expanding our present building. The remaining three (3) lots would (1) Page 2 remain a parking area. We also propose if a new building addition is allowed, that the building on Lot 20, Block 20, Rosyln Park Addition would be torn down, this radiator repair service would be incorporated into the new addition. We are proposing this new addition to our building, to allow our current tenants (Wallace Automotive Inc. and Aspen Mills Inc.) to continue their business in Columbia Heights, We are not proposing that any new business would lease the new addition. Wille Sales Inc. I~abella C. Wille, Wille Sales Inc. (2) REGULAR COUNCIL MEETING APRIL ]], ]994 PAGE 5 4. Increase funding for roads and transit; Establish a new program to clean up landfills and adequately fund pollution clean up grants; and Support the other legislative initiatives of the League of Minnesota Cities. Passed this llth day of April, 1994. Offered by: Seconded by= Roll call: Nawrocki Jolly All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 7. COMMUNICATIONS a. Planning and Zoning Commission The minutes of the February 22, ]994 Special Meeting and the April 5, 1994 Regular Meeting of the Planning and Zoning Commission were included in the agenda packet for informational purposes only. I. Conditional Use Permit - Wallace Auto Parts, 4807 University Avenue Councilmember Nawrockt observed Junk vehicles on this property and he noted that the embankment and the fence at the top of the enbankment appear to be in very poor condition. Also, there is litter and trash on the grounds.' He hopes these issues will be looked at by staff and the Planning and Zoning Commission. Motion by Nawrocki, second by Jolly, based on the City Manager's recommendation, this matter and the items mentioned by Councilmember Nawrockt be referred back to the Planning and Zoning Commission for a second review. Roll call= All ayes 2. Variance - Bruce Fischbach, 4212 Washington Street Motion by Peterson, second by Jolly to approve the variance for 4212 Washington Street with the provisions that if the structure was ever damaged by 50% or more of its fair market value, (9.104)(3)(e) the variance would be null and void and use of the land would be required to be only for a single family dwelling. Roll call: All ayes RE~ COUNCIL MEETING JUNE 13, 1994 PAGE 17 Council~ember Nawrocki stated only one third of that amount was needed as it is a three .year grant. He also felt this would be an exception as he vzewed it as an expenditure for .the Sheffield Project. Councilmem~e.,r Jolly was supportive of the resolution as there are no gu~delines for the use of reserves nor any set policies. Roll call: jOlly, Nawrocki, Sturdevant - aye Rue'=timann, Paterson - nay Passed this 13th day of June, 1994. Mayor Joseph Sturdevant Jo-Anne Student, Council Secretar~ COMMUNICATIONS Councilmember Nawrocki inquired if staff has mentioned these property owe. ers nave peen notl~le.o. '£ne_ ma~-~ -~** -~. w-- on street s~gns already in the right-ot-way~ Motion by Jolly, second by Paterson to install directional signs for Lomianki Park on Main Street at 39thAvenuebesed on the reco~mendation of th. Traffic Commission and that no signs be put up until such timetherebeconcurrencebythe affected property owners. Roll ca11~ All ayes b. Conditional Use Permit - Wallace Auto Parts Motion by Paterson, second by Jolly to approve the conditional u~e permit ~o allow a truck/trailer rental operation on a limited baszs on property located at 4817 University Avenue provided the fence and sloped areas .a~ the ~.~_~f_..t~_~ ~roperty are repaired within sixty (60) ~ays ana ~nerea~=~ maintained. Roll call: All ayes PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES JUNE 7, 1994 PAGE 3 Public Hearing Special Purpose Fence Case #9406-25 Ken Small 4334 Madison Street Columbia Heights, Mn. Evelyn Nygaard presented the request of Mr. Small for permission to install a seven (7) foot high special purpose privacy fence along and inside the north side property line of 4334 Madison Street from the front of the house to within three feet of the rear property line. Mr. Small was present and stated that he was unable to obtain the signature of consent from the adjacent property owner as the house was abandoned by the owner and is currently vacant. Motion by Fowler, seconded by Peterson, to recommend to the City Council the approval of the seven (7) foot high special purpose privacy fence at 4334 Madison Street as requested. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE JUNE 13, 1994 CITY COUNCIL AGENDA. to Public Hearing Special Purpose Fence Case #9406-26 Klm Larson 4148 Quincy Street Columbia Heights, Mn. Evelyn Nygaard presented the request of Klm Larson for permission to install a six (6) foot high special purpose privacy fence along and inside the side property lines of 4148 Quincy Street from the front of the house extending toward the rear of the detached garage on the south side of the lot and from the front of the house extending to the front of the detached garage on the north side of the lot. She stated that the signatures of consent from the adjacent property owners have been obtained. Motion by Paulson, seconded by Peterson, to recommend to the City Council the approval of the six (6) foot high special purpose privacy fence at 4148 Quincy Street as requested. Roll Call: All Ayes **THIS CASE TO APPEAR ON THE JUNE 13, 1994 CITY COUNCIL AGENDA. 4. OLD BUSINESS: Fo Public Hearing Conditional Use Permit Case #9404-14 Wallace Radiator Shop 4817 University Avenue Columbia Heights, Mn. Evelyn Nygaard presented the request of Gerald Schnedecker representing Wallace Auto Parts of 4807 University Avenue. The request for a Conditional Use Permit to allow a U-haul truck/trailer rental business was originally reviewed at the April 1994 Planning and Zoning Commission meeting. She explained that, prior to being reviewed by the City Council, it was discovered that the site consists of five separate parcels consisting of four, forty foot parcels and one eighty foot parcel. She stated that in order to consider this property as one parcel, a combination of lots would be necessary to be filed with Anoka County. The owner of the property has declined to do this and submitted a letter stating "Wille Sales, Inc. has owned the six lots on 48th and University Avenue from 1954 to the present and do not intend to sell any of these lots now or in the near future". PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES JUNE 7, 1994 PAGE 4 Evelyn Nygaard stated that, if a combination is not done, the Conditional Use Permit could still be granted provided the entire property is maintained under the same owner. Should the property be sold or split up, the Conditional Use Permit would become null and void. She stated that there also would be a problem with the number of pylon signs to be allowed on the site. Evelyn Nygaard stated that if the property is considered one parcel, only one pylon sign would be allowed. There is more than one pylon sign currently and Mr. Schnedecker stated he would not remove the other pylon sign as the property has already been brought into conformance with the City Sign Ordinance. Council Representative Peterson felt that for signage purposes, two or three lots should be combined to create a separate address for the truck/trailer rental and allow a separate pylon from the main building at 4807 University Avenue. Mr. Schnedecker stated that 4817 University Avenue is the address used currently for the building where the rental operation will be conducted. The Commission felt that the address for this request should reflect 4817 University Avenue. Discussion was held regarding the concerns of the Commission and City Council regarding the slope and fence at the rear of the property. Due to the disrepair of the fence and erosion of the slope, it will be necessary that permanent erosion control be installed and the fence replaced or repaired within sixty (60) days. Motion by Larson, seconded by Paulson, to recommend to the City Council the approval of the Conditional Use Permit to allow the operation of a three truck/three trailer U-Haul rental at Wallace Radiator Shop, 4817 University Avenue provided the fence is repaired or replaced and permanent erosion control is installed along the rear slope within sixty (60) days. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE JUNE 13, 1994 CITY COUNCIL AGENDA. 5. FROM THE FLOOR: Go Public Hearing Lotsplit Case #9405-18 Abe Heppner 4315 Central Avenue Columbia Heights, Mn. Richard Nowak, realtor, and Abe Heppner, owner of 4315 Central Avenue, were in attendance for the purpose of a lotsplit of property located at 4315 Central Avenue. Evelyn Nygaard explained that this case was tabled at the May meeting to allow the owner to obtain a release from NSP regarding an easement they own across the proposed lotsplit. She stated that it also will be necessary that other easements held by adjacent tenants and property owners be properly written with correct lot description, including the various easements, and be submitted to the City prior to any further action being taken. The~City Attorney had advised, at the May meeting, that it would be premature to act on this request until accurate information is submitted to the City as it could compromise other property owners rights. Ms. Nygaard explained to the Commission that additional information had not been submitted to the City prior to the agenda being prepared and distributed for the June meeting. CITY COUNCIL LETTER Meeting of: June 12, 1995 AGENDA SECTION: Communication ORIGINATING DEPT.: CITY MANAGER NO: 7 Planning and Zoning ., APPROVAL ITEM: Variance, Design Home Builders BY: Tina Goodroa BY~ NO: 9506-20, 533 N.E. 52nd Avenu DATE: June 8, 1995 The Planning and Zoning Commission reviewed the request by Thomas Clayton of Design Home Builders for a five (5) foot setback variance from the required twenty feet when a garage door is facing a street. This proposal is for the construction of a new home on a corner lot at 52nd Avenue and 6th Street. The only way this lot can be buildable being a corner lot, is to have the house face 52nd Avenue. However, this also makes the setback requirements difficult to meet. Section 9.104(5) (e) of the Zoning Ordinance states "Whenever a garage is so designed that the doors are facing a street or alley, the distance between the doors and the lot line shall be twenty (20) feet of more". The survey indicates the proposed house and garage alignment to be even at the rear so that there is fifteen feet from the lot line to the garage door. Mr. Clayton also provided pictures to give examples of other homes and garages that face 52nd Avenue. This site does have an alley access to the rear of the property to which a garage could face. If the garage faced the alley, the homeowner would be backing up out of their driveway up an elevation as the alley is three feet higher in elevation than the side of the house. The whole side yard slopes upward. There will also be more new homes constructed along 6th Street that will be even with the side of this new home. The Planning and Zoning Commission unanimously recommend the approval of the five (5) foot setback variance. RECOMMENDED MOTION: Move to approve the five (5) foot setback variance for 533 N.E. 52nd Avenue due to the hardship of the elevation of the lot compared to the alley and the abundance of mature trees on this site. COUNCIL ACTION: ccag695.no3 Application For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site. Plan Approval Other CITY OF COLUMBIA HEIGHTS Application Date, Case No: Fee, Date Paid Receipt No: 1. Street Address of Subject Property, 2. Legal Description of Subject Property~ Phone: 5. Description of Request: N/k.\l,,-.l, O i~. (_~.,~,.~./~.,C,..~_. e Ovner, Name: Address: Phone: ~. Zoning: Applicable City Ordinance Number Section Present Zoning Proposed Zoning Present Use Proposed Use Reason for Request, Acknovledlment and $iKnature~ ~e ~dersl~ed hereby represents upon all of ~he penal:les of lay, for the pu~ose of ~duc~s the City of Col~bta Hetshts ~o ~ake the action herein requested, that all statements herein are t~e and that all york herein mentioned rill be done in acco:dance vtth the Ordnances oi the City of Columbia Hetsht and the laws of the Stale o~esota.~ Signature of Applicant:  ' Taken By:~~ 9 0 .~allAIl '1 quuaO Aq IJ]IAION ~,LNIIO~) J-;J OJ. 988P~6P~T9 ,::fl'l,'lH I'I.HI-'II>t l.lO~-I ~c~ :Pi: J HFs'F- 1'_~- 1'_~95 14: ~2 FE'OH K I L I ~t.,l HDi.4R 61249?4886 ~L PLANNING AND ZONING COHMISSION REGULAR HEETING - MINUTES OCTOBER 2, 1990 PAGE 1 The regular meeting of the Planning and Zoning Commission was called to order by Chairperson Szurek at 7:00p.m. Members present were Deering, Larson, Markow, Peterson and Szurek. Also present was EvMlyn Nygaard (Building/Zoning Administrator), Don Schneider (Director of H.R.A.), Fred Salsbury (Director of Public Works) and Gregg Woods (City Attorney's Office). Motion by Markow, seconded by Peterson, to approve the minutes from the meetings of September 4 and 13, 1990 as presented in writing. Roll Call: All Ayes. PETITIONS~ LETTERS AND REQUESTS: Public Hearing Variance Case $9010-34 Nedegaard Construction 4301 N.E. 5th Street Columbia Heights, Mn. Ms. Nygaard presented the request of Nedegaard Construction for a seven (7) foot setback variance to allow the construction of a detached garage at 4301 N.E. 5th Street. She stated that the proposed garage will have the doors facing 43rd Avenue and is proposed in conjunction with the construction of a single family dwelling at that address. Section 9.104(5)(e) of the Zoning Ordinance states 'Whenever a garage is so designed that the doors are facing a street or alley, the distance between the doors and the lot line shall be twenty (20) feet or more". Ms. Nygaard explained to the Commission that Nedegaard Construction had purchased the vacant parcel from Joel Otten in August of 1990. Mr. Otten had previously requested and received a 5'6" setback variance to enable him to construct a 22' x 22' detached garage with an entrance off 43rd Avenue. She indicated that the Commission had previously addressed the narrowness and topography of the lot as the hardship for the approval of the variance for Mr. Otten. She directed the Commissions attention to the minutes from the 1989 meetings enclosed in their agenda packet. Commissioner Deering questioned whether the proposed garage would match the setback of the garage located across the alley also fronting on 43rd Avenue. It was pointed out that the minutes from the 8/1/89 meeting stated that the garage located across the'alley was set 10'6" from the property line. PLANNING AND ZONING COMMISSION REGULAR ~EETING - MINUTES OCTOBER 2, 1990 PAGE 2 Commissioner Markow questioned whether the curb mentioned in the minutes from the Planning and Zoning Commission meeting of September 5, 1990 in the motion had been removed. If not, he felt that the Commission should again assure that existing curb cuts from previous dwellings be closed before allowing the new ones to be made. Mr. David Newman was present representing the Nedegaard Construction Company. Commissioner Larson felt that if the requested variance was granted, the requirements for one off-street parking space would not be met as there would not be enouEh space between the garage and property line for the required 9'x 20' parking space to park a vehicle. Discussion was held regarding how the garage could be built to allow room for storage and yet be set far enough back from the property line to allow room for the required off-street parking space. Council Representative Peterson felt that the Commission should consider the variance request that had previously been granted to the prior owner. Motion by Peterson to recommend to the City Council the approval of a setback variance to allow the construction of a 24'x22' detached garage at 4301 N.E. 5th Street due to the hardship of narrowness and topography of the lot. Motion died for lack of a second. Motion by Larson, seconded by Markow, to recommend to the City Council the approval of a three foot setback variance to allow the construction of a 20'deep garage at 4301 N.E. 5th Street due to the narrowness and topography of the lot provided the existing curb cut from the previous dwelling be removed. Roll Call: Deering - Aye; Larson - Aye; Markow - Aye; Peterson - No; Szurek - Aye. THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR OCTOBER 8, 1990. Public Hearing Variance Case ~9010-35 Werner Egli 4243 Pierce Street Columbia Heights, Mn. Ms. Nygaard presented the request of Mr. Egli for a 35 foot setback variance to allow the construction of a 20' x 22' detached garage in front of the dwelling located at 4243 Pierce Street. The variance would allow the garage to be constructed 25 feet from the front property line. Section 9.104(5)(d) of the Zoning Ordinance states "No detached accessory structure or building except as herein provided shall be less than sixty (60) feet from the public riEht of way, except on a corner lot, unless it conforms to the side yard requirements of the principal building". CITY COUNCIL LETTER Meeting of: June 12, 1995 AGENDA SECTION: Communications ORIGINATING DEPT.:~ CITY MANAGER NO: 7 Planning and Zoning,~/ APPROVAL ITEM: Variance, Dorothy Gross 8 ~) BY: Tins Goodroa~/' BY: ~i NO: 9506-21, 4408 N.E. 5th Street DATE: June 8, 1995 The Planning and Zoning Commission reviewed the request of Dorothy Gross for a one (1) foot variance from the two (2) feet required along the side yard for construction of a new detached garage at 4408 N.E. 5th Street. Ms. Gross would like to remove her existing garage and build a new 24' x 24' detached garage in the rear yard of her property. There is a large mature maple tree close to the proposed location of the garage that she wants to keep from damage. She is requesting to build the garage one foot from the south side yard. Section 9.104(5) (d) of the Accessory Building section of the Zoning Ordinance requires accessory buildings located sixty (60) feet or more behind the right of way line to have a side yard of two {2) feet or more and a rear yard of three (3) feet or more. The Planning and Zoning Commission unanimously recommend the approval of the one (1) foot setback variance. RECOMMENDED MOTION: Move to approve the one (1) foot side yard setback variance for 4408 N.E. 5th Street due to the location of a mature maple tree in the rear yard. COUNCIL ACTION: ccag695.no4 CITY OF COLUI~IA HEIGHTS Application For: Rezoning Variance Privacy Pence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date, Case No, Address of Subject Propertys Street 2. Legal Description of Subject Property, Description of Request: / o O~er: Address: Phone: Zoning: Applicable City Ordinance Number Present Zoning. Present Use Reason for l~equest, ~~ Section Proposed Zoning Proposed Use 8. Exhibits Submitted (maps, diagra~s, etc.), AcknovledKment and Signature, The undersigned hereby represents upon all of the penalties of law, for the purpose of ~nduc/ng the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done /n accordance with the Ord/nances of the City of Columbia Heights and the lays of the State of ~/~ne~ota.~~~~_/ ~ Signature of Applicant, . '~' ~_ Date, Taken i CITY COUNCIL LETTER Meeting of: June 12, 1995 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Planninq and Zoning APPROVAL ITEM: Cond. Use Permit, Glenn Kloskin ~ BY: Tina Goodroad~j By:~--~ NO: 9506-22, 4811 Central Avenue DATE: June 8, 1995 The Planning and Zoning Commission heard the request of Mr. Glenn Kloskin for a Conditional Use Permit to allow the operation of a boat sales and minor service shop at 4811 Central Avenue. Part of the use will be some outside display and sales of boats or pontoons. Ail boats sold on site will be smaller "trailerable" size boats. Section 9.113(2) (f) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit for the use of open sales lots subject to Section 9.116(4). Mr. Kloskin provided a letter explaining the proposed use of this building and a site plan of the interior and exterior. Mr. Kloskin is not planning to change the exterior of this building, which was once a Ponderosa Restaurant. He will be removing all the kitchen facilities and walk-in cooler. Minor service to the boats will replace this kitchen use. The dining area will be used as a showroom and boat accessory department. Outside, Mr. Kloskin proposes to have a fenced-in boat corral for display and sale purposes. He proposes a six foot high chain link fence with barbed wire around the top of the boat corral for security. The site plan shows close to 70 parking spaces provided on this site. The only spaces he plans on eliminating would be where the boat corral is placed. This will still leave over fifty (50) parking spaces. With the combination of office, retail sales and service, at least 35 parking spaces would be required. Thus, ample parking will be provided. Mr. Kloskin will be maintaining the present outside lighting and perhaps adding up to 30% more for safety control. He will also be using the existing 12' x 5' pylon sign with new faces installed for his business. This pylon sign is in compliance with the Sign Ordinance. The Planning and Zoning Commission unanimously recommended the approval of the Conditional Use Permit. RECOMMENDED MOTION: Move to approve the request for a Conditional Use Permit for the operation of a boat sales and minor service shop at 4811 Central Avenue as the proposed use is in compliance with the Zoning Ordinance. COUNCIL ACTION: ccag695.no5 CITY OF COLUI~BIA HEIGHTS Application For: Rezoning Variance Privacy Pence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date: Case No: ,.., ~,fg~) Date Paid 1. Street Address of Subject Property: 2. Legal Description of Subject Propertyz Applicant Name: Address: Ovner l Name: Address: Phone: Descrtptlon of ~equest: Zoning: Applicable C~ty Ordinance Number Present Zoning ~ ~ Present Use Reason for l~equest: Section Proposed Zonin2 Proposed Use /( Exhibits Submitted (naps, diagrams, etc.)' y~ Acknowledgment and SiKnature: 'fhe undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all york herein nentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of Hinnesota. Taken By type of Bus. Inside Fence Oitside Sign MAY 17, 1995 TO: CITY PLANNING AND COUNSEL. COLUMBIA HTS. MINN. REGARDING: NEW BUSINESS AT 4811 CENTRAL AVE, [FORMERLY PONDEROSA STEAK HOUSE]. IT IS OUR INTENT TO OPEN A MARINE STORE AT THE ABOVE ADDRESS, IN THE BUILDING FORMERLY OCCUPIED AND OPERATED AS THE PONDEROSA. THE NEW BUSINESS WOULD BE DIRECTED TOWARDS THE SALES AND SERVICE OF BOATS, MOTORS AND TRAILERS. ALTHOUGH NEW TO THIS CITY THE NEW PARTNERS ARE CERTAINLY NOT NEW TO THIS TYPE OF BUSINESS, AS THEY WOULD BRING FORWARD AN AWESOME " 50 " YEARS OF EXPERIENCE IN THE BOAT AND RECREATION MARKET. WE WOULD SPECIALIZE IN THE SMALLER "TRAILERABLE" WATERCRAFT AND FISHING RIGS THAT MANY OF YOU HAVE SEEN, PERHAPS PARKED IN YOUR NEIGHBORS GARAGE. WE COME FROM A SERVICE ORIENTED BACKGROUND, WHETHER IT BE THE REPAIRS ON THE CUSTOMERS OUTBOARD MOTOR, OR HELPING HIM FIND THE CORRECT LIFE JACKETS FOR HIS FAMILIES SAFETY, OR THE PROPER LUBRICANT FOR HIS MOTOR. IT IS OUR INTENT TO USE THE FORWARD PART OF THE RESTAURANT FOR A SHOWROOM AND ACCESSORY SALES DEPARTMENT, WE WOULD BE INCREASING THE AREA OF WINDOW GLASS FOR BETTER VIEWING, DAY OR NIGHT. THE BACK PORTION OF THE BUILDING, (KITCHEN AREA) WOULD BECOME OUR SERVICE DEPARTMENT, WITH A PORTION OF THE CEILING BEING RAISED TO ACCOMODATE AN OVERHEAD GARAGE DOOR AND THE SERVICING OF BOATS. A SECURITY FENCE WOULD BE INSTALLED AROUND AN AREA IN THE BACK LOT TO CONTROL THEFT AND VANDALISM OF OURS AND CUSTOMERS PRODUCT. THIS CHAIN LINK FENCE WOULD HAVE TO BE A MINIMUM OF SIX FEET AND PREFERABLY SEVEN FEET HIGH, WITH BARBED WIRE ON THE TOP, EVEN AT THAT, THERE WOULD BE ELECTRONIC BEAMS HOOKED UP TO A CENTRAL ALARM COMPANY, TO HELP CONTROL UNLAWFUL ENTRY. IN OUR PLANS THERE WOULD BE SOME OUTSIDE DISPLAY, SUCH AS BOATS OR PONTOONS. YOU MAY ALSO NOTE THAT WE DO NOT RENT OUT STORAGE ON THESE GROUNDS, WE DO LEASE OFF SITE BUILDINGS FOR OUR CUSTOMERS WINTER STORAGE. AT THIS TIME IT IS OUR PLAN TO UTILIZE THE PRESENT BUILDINGS SIGN ON THE FRONT AND THE SIGN "PYLON", WITH JUST NEW FACES INSTALLED. Continued ' PAGE 2. Outside Li res Bldg. Code Parking BOAT STBRE. WE WOULD MAINTAIN THE PRESENT OUTSIDE LIGHTING AND PERHAPS AD UP TO 30 % MORE LIGHTING FOR SAFETY AND CONTROL IN THE DARKENED HOURS, KEEPING IN MIND NOT TO OFFEND OUR NEIGHBORS OR VEHICLE STREET TRAFFIC. IT IS OUR UNDERSTANDING THAT THE BUILDING PRESENTLY MEETS CITY AND STATE CODE WITH CONSIDERATION GIVEN TO HANDICAP PARKING, RESENTLY UPGRADED RESTROOMS, A "JANITORS" SINK, APPROVED HEATING AND ELECTRICAL, AND ALSO IN THE PAVED PARKING AREA, WITH CURBS, DUMPSTER SITE, GREEN SPACE, ETC. OVER THE NEXT COUPLE OF SUMMERS IT WOULD BE OUR INTENT TO ALSO ENHANCE THE LANDSCAPE A BIT MORE. YOU WILL FIND MORE PARKING SPACES THAN OUR TYPE OF BUSINESS WILL EVER USE, NUMBERING 70 TO 80 SPACES, THIS CERTAINLY IS AN ASSET TO THE SURROUNDING COM- MUNITY VS. SOME BINGO HALL, OR NIGHT CLUB TURNING LOOSE HUNDREDS OF CUSTOMERS DURING THE LATE OR MIDNIGHT HOURS. LADIES AND GENTLEMAN OF COLUMBIA HEIGHTS, WE FEEL WE WOULD BE A COMFORTABLE AND ABIDING NEIGHBOR, ANDAAssET TO THE COMMUNITY. SINCERELY YOURS, GLENN KLOSKIN KEN OSLAND %,, '% & sy -., i ' ;.:,-'-:.-..:./7.-.777_':'1: .'_-;L::_-:_-_._- ":-"'T~:."'"" ................... . .~.,,~ ,.' ..... -0 -f " I , .{ ENTF I I I )OAT STORE'"' Df PT. X .,Lb,'C~ ~' q 3'D N3.d 'Z Il' I '.l.d a i2 - ~'j.~ v~ CITY COUNCIL LETTER Meeting of: June 12, 1995 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Planning and Zoning APPROVAL ITEM: Cond. Use Permit, Jerry McCleskey % BY:e~' 8 ~ Tina Goodroa~ BY:Z----'~ ![" )~t: ' NO: 9506-23, 918 N.E. 40th Avenu · DATE: June 8, 1995 ' ' The Planning and Zoning Commission heard the request of Mr. Jerry McCleskey for a Conditional Use Permit to operate a deli/sandwich bar combined with a hair styling salon at 918 N.E. 40th Avenue. Section 9.112(2) (h) of the Central Business District Section of the Zoning Ordinance requires a Conditional Use Permit to operate restaurants, cafes, tea rooms, taverns, or bars provided said designs are to only serve customers seated at tables, counters or booths. The proposed site is 30' x 40' and Mr. McCleskey is proposing to split the interior into two 15' x 40' uses with the hair styling salon on the west side and the sandwich bar on the east. The main entrance is in the middle of the two uses and a wall will be built between the two areas. This will fulfill requirements by the Anoka County Health Department. The wall will be constructed eight feet in from the front entrance and will extend to the rear of the business. In the deli, five to six tables are proposed and possibly a counter along the new wall. The kitchen equipment and placement are detailed in the site plan. The hair styling salon will contain three styling stations, two shampoo sinks and two drying chairs. A reception/waiting area will be located at the front entrance. Mr. McCleskey has also received requirements from the State of Minnesota pertaining to the salon. A doorway between the two uses will be installed into the new wall, but will be kept closed. The strip of offices in which 918 Central Avenue is a part of is included in the Downtown Parking program, in which businesses along Central Avenue were assessed for the use of the Municipal Parking lot. The owner of this property has paid in full the assessment for these offices. Any off-street parking needs can utilize the Municipal lot. Mr. McCleskey is also expecting numerous walk-in customers for the deli from area businesses. The Planning and Zoning Commission unanimously recommend the approval of the Conditional Use Permit as requested. RECOMMENDED MOTION: Move to approve the Conditional Use Permit to allow the operation of a combined deli/sandwich bar and hair styling salon at 918 N.E. 40th Avenue as both uses are in compliance with the Zoning Ordinance. COUNCIL ACTION: ccag695.no6 CITY OF COLUMBIA HEIGHTS Application For: Rezoning Variance Privacy Pence Conditional Use Permit Subdivision Approval Site Plan Approval Other Case No: leceipt 1. Street Address of Subject Property, 2. Legal Description of Subject Property,. Applicant Address: Phone: Owner~ Name, Address: Phones ZoninR: Applicable City Ordinance Number Present Zoning Section Proposed Zoning Present Use Proposed Use Reason for I~equest, ~c~,~o~_~ ~O AcknovledRment and $i~ature, ~e ~dersi~ed hereby represents upon all of the penalties of lay, for the pu~ose of ~duc~$ ~he City of Col~bia Heights to take the action herein requested, that all statements herein are t~e and that all york herein mentioned rill be done ~ accordance vith the Ordnances .of the City o£ Columbia Heights and the laws of the State of ,~e~a. ~ ~/~4~j~ Signature °f Applicant~ b~~ ~c' Date:- ~ ~'~Taken By:~ ,] ? / i I h ~ 0 c) c~ C~ Oo ,~q CITY COUNCIL LETTER Meeting of : 6/12/95 AGENDA SECTION: C0MMUN I CAT I 0NS ORIGINATING DEPT.: CITY MANAGER NO: 7 Recreat ion APPROVAL ITEM: Request beer/Sullivan Lake Park BY: Randall Quale ~ BY~~ ~ Cheryl Magnuson of 4444 Monroe Street, Columbia Heights, MN is requesting permission to serve 3.2 beer at Sullivan Lake Park on Sunday, July 9, 1995 and Sunday, July 23, 1995. RECOMMENDED MOTION: Move to approve the request from Cheryl Magnuson of 4444 Monroe Street, Columbia Heights, MN to serve 3.2 beer at Sullivan Lake Park on Sunday, July 9, 1995 and Sunday, July 23, 1995. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of : 6/12/95 AGENDA SECTION: COMMUN I CAT I 0NS ORIGINATING DEPT.: CITY MANAGER NO: 7 Recreation APPROVAL NO ITEM: Request beer/Sullivan Lake Park~ ~ BY: Randall Quale~ By.~r~,.~. ,~ .... : ~ · __ ~ DATE: May 25, 1995 Pat Rosenberg, 3936 Reservoir Boulevard, Columbia Heights, M~ is requesting permission to serve beer at Sullivan Lake Park at their picnic on Tuesday, June 29, 1995 from 5:30 - 9:30 pm. RECOMMENDED MOTION: Move to approve the request from Pat Rosenberg, 3936 Reservoir Boulevard, Columbia Heights, MN, to serve 3.2 beer at their picnic on Tuesday, June 20, 1995 from 5:30 - 9:30 pm. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: June 12, 1995 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 8 CITY MANAGER' S APPROVAL No:ITEM: APPROVE FIREWORKS CONTRACT ~, ~ o DATE: BY: PATRICK HENTGESjune 9, 1995 DATE.~B'Y"L~~' As you are aware, the fireworks display that formerly was held on the 4th of July has been switched to June 24, 1995, at dusk in Huset Park. The June 24 fireworks display will coincide with the annual Columbia Heights Lions Jamboree carnival slated for Huset Park June 21-25, 1995. For the first time ever, Jamboree attendees will be treated to a state-of-the-art close-proximity fireworks display. The custom fireworks display is computer-synchronized to music--not just launched with music in the background. The fireworks display will take full advantage of the drama in three popular musical numbers--the theme songs from the movies Superman and Dirty Dancing, as well as Dreams by Van Halen. Close-proximity fireworks are smaller and more brilliant than traditional fireworks because they allow the audience to be much closer to where the fireworks are launched. Since close- proximity fireworks have a maximum height of only 100 feet, spectators can have a front row seat without the fear of fallout associated with traditional shows. Close-proximity fireworks give spectators the maximum effect of the bursts, colors, and sounds that make fireworks magical. If you are interested, I have a short promotional video tape in my office which should give you a feel of what close-proximity fireworks are all about. As a FYI, the best area for viewing the June 24 fireworks display will be on the hill east of the bandshell adjacent to Huset Park softball field #4 (come and reserve your seats early)! Attached is an aerial photo of Huset Park delineating the fireworks shoot area and security perimeter fence. I plan on working the night of the fireworks to coordinate the display on behalf of the City and the Columbia Heights Lions. Security for the display will be provided by the Police and Fire Departments. A number of companies were looked at for doing the fireworks, and we found Remote Effects Systems to be the lowest, responsible bidder. The total cost for the fireworks display will be $6,000. A copy of the contract from Remote Effects Systems, Inc. and their certificate of insurance is attached. The fireworks display is sponsored by the following organizations: City of Columbia Heights ($2,000); Columbia Heights Lions ($1,000); Columbia Heights Boosters ($1,000); Columbia Heights V.F.W. Post 230 $1,000); Tri-City Post 513 American Legion (TBA), Columbia Heights First Community Credit Union ($75); eerie Fun Shows ($1,000); and Stroncek Eagle Drugs ($100). RECOMMENDED MOTION: Move to approve Remote Effects Systems, Inc. proposal for fireworks display on June 24, 1995, with $2,000 funding to come from General Fund 101 and $4,000 funding to come from Contributions Fund 881, and to authorize the Mayor and City Manager to enter into a contract for the same. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: June 12, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER' S 9 SPECIAL PROJECTS APPROVA~ NO: · ,-~ ' ' ITEM:ANOKA COUNTY JPA SCORE FUN_DS__ BY: JEAN KUEHN BY: ~ ~ NO:~i ~' DATE: JUNE 5, 1995 DATE~:- J <~%-¥'~ This Joint Powers Agreement while being issued May 23, 1995 is meant to include all of 1995 calendar year. The County has chosen to delay issuance of the agreement until they receive the full years allotment of SCORE funds from the State of Minnesota to ensure that the funds are actually available. Previously the County wrote two Joint Powers Agreements for the first and second half of the years funding, this single agreement is an effort to be more efficient and avoid duplication of effort. The 1995 Joint Powers Agreement with Anoka County entitles the City to apply for funding for the residential recycling program and the City's recycling drop off center as well as special collections of problem materials (ie., tires & oil filters). The joint powers agreement further specifies that Columbia Heights is entitled to receive reimbursements up to $63,593.78 for eligible expenses specifically related to recycling and waste abatement activities. To receive these funds we must submit substantiating data in semiannual reports and abide by the State statutes regarding recyclable materials and mixed municipal solid waste. RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into the 1995 Joint Powers Agreement with Anoka County to provide cooperation between the City and the County in the implementation of the Residential Recycling Program and to make funds of up to $63,593.78 available as reimbursement for eligible expenses. COUNCIL ACTION: Anoka County Contract # 900213-5 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 23rd day of May, 1995, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF COLUMBIA HEIGHTS, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WHEREAS, Anoka County has received $758,639 in funding from the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds"); and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement. the parties mutually agree to the following terms and conditions: PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Mumcipality to implement solid waste recycling programs in the Municipality. TERM. The term of this Agreement is from January 1, 1995 through December 31. 1995, unless earlier terminated as provided herein. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 1,662 tons as established by the County. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling. including paper, glass, plastics, metals, fluorescent lamps, and vehicle batteries. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. "Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 24a. "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.931. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 1995 and January 20, 1996: An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or o o landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil. shall also be reported separately. Bo Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the Metropolitan Council and the State of Minnesota. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 1995 and January 20, 1996. Costs not billed by January 20, 1996 will not be eligible for funding. The invoices .shall be paid in .accordance with standard County procedures, subject to the approval of the Anoka County Board of .Commissioners. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $63,593.78. The project maximum for eligible expenses shall be computed as follows: A. A base amount of $10,000.00 for recycling activities only; and B. $6.16 per household for recycling activities only. Co A supplemental grant of $5~404.10 (hereinafter referred to as a "Supplemental Grant") for problem material management, solid waste recycling and yard waste abatement programs to be disbursed to the Municipality within thirty days of execution of this Agreement. Notwithstanding anything in this Agreement to the contrary, the Municipality shall be entitled to use said Supplemental Grant monies only for eligible expenses paid by the Municipality during the period January 1, 1995, through June 30, 1995, for problem material management, solid waste recycling and yard waste abatement programs. On or before July 20, 1995, the Municipality shrill submit a report itemizing the expenditures of the Supplemental Grant monies on a 'report form provided by the County, together with receipts verifying said expenditures. Any Supplemental Grant monies not expended by the Municipality on or before June 30, 1995, shall be returned to the County. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the county and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but -2- in no event for a period of less than three years from the last receipt of payment from the County pursuant to this Agreement. ge o AUDIT. Pursuant to Minn. Stat. § 16B.06, Subd. 4, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. GENERAL PROVISIONS In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment fights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affinnative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer. recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. The Municipality agrees that the Municipality's employees and subcontractor's employees who fall within any job classification established and published by the Minnesota Depamnent of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Depamnent. Each Municipality and subcontractor performing work on a public project shall post on the project the applicable prevailing wage rates and hourly basic rates of pay fl~r the County or area within which the project is being performed, including the effective date of any changes thereof, in at least one conspicuous place for the information of the employees working on the project. The information so posted shall include a breakdown of contributions for health and welfare benefits, vacation benefits, pension benefits and any other economic benefit required to be paid. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. -3- 10. 11. 12. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, roles, and regulations applicable to the Municipality. The provisions of this Agreement are severable. If any paragraph, section, subdivision. sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, .officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County har/-nless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. -4- IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS By: Dan Erhart, Chairman Anoka County Board of Commissioners Date: By: Name: Title: Date: ATTEST: John "Jay" McLinden County Administrator Date: Date: Municipality's Clerk Approved as to form and legality: Approved as to form and legality: Assistant County Attorney I:\CIV ATT Y',PCI-N~OW-T ECIq',R ECYCL IN'~CONTRAC'iNREC YCL9 5. M RG -5- CITY COUNCIL LETTER MEETING OF: JUNE 12, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO.: 9 FINANCE APPROVAL ITEM: MARCH ISSUE OF THE CITY BY: WI~LI LRITE _ NEWSLETTER 9 b DATE: 6/5/95 NO.: 0 In February of 1993, Rapid Graphics submitted a two-year proposal to the City for the production of the City newsletter. This proposal was accepted by the City Council at the February 8, 1993, meeting. Since that time, Rapid Graphics has successfully produced and distributed the City newsletter. This included the production of the March 1995 newsletter, which technically went beyond the term of the two-year proposal. The newsletter was produced at the same rates as previous newsletters. This invoice is being submitted to the City Council as it was not technically covered by the agreement. At the present time staff is preparing a new request for proposals for the production of future newsletters. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Rapid Graphics and Mailing for the production of the March 1995 City newsletter at a cost of $5,321.75. WE:dn 9506052 Attachment COUNCIL ACTION: EA. PID Graphi~'~ Mailing ~ ;~.~i;~;~:~5~ ~ Fax (612) 781-2704 40i6 Central Ave. N.E. Minn~polis, MN 55421-2916 Off. (612) 781-6931 CP' ' ""31ur~'''.;a Heights 590 40th Av NE Colurnbia Heights MN 55421 Date March 10, 1995 P.O. # Attn: Janice Shipped to: Days INVOICE 3439 JOB NO. QTY. DESCRIPTION AMOUNT 3439 18600 I Newsletter 16 page with addn.4 pages set-up $4133.00 I 3500I. Park & Rec 150.00 Postage 1038.75 Sales Price $5321.75 State Sales Tax Shipping & Handling THANK YOU/. TOTAL $5321.75 Please pay upon receipt of this Invoice - no statement will be sent. Accounts not paid in full within 30 days are subject to a FINANCE CHARGE of I'W/o per month. (ANNUAL PERCENTAGE RATE OF 18%) CITY COUNCIL LETTER Meeting of: 6/12/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: K. Young ~ BYe.'' NO. REHABILITATION OF THE OSTRANDER DATE: 6/5/95 ,,4 DATE: PARK BUILDING In reviewing the improvements that have to be made at McKenna Park and determining that the costs would be much higher than was budgeted, staff is recommending that the $10,000 budgeted for the rehabilitation for McKenna Park building be used to rehabilitate the Ostrander Park building. Needed improvements are to replace 3 doors, replace furnace, replace fluorescent lights and possibly replace windows. RECOMMENDED MOTION: Move to recommend to the City Council that the money budgeted ($10,000) for the rehabilitation of the McKenna Park building be used to rehabilitate the Ostrander Park building and authorize staff to seek bids for the rehabilitation work based on a recommendation by the Park and Recreation Commission. KKY:jb 95-367 COUNCIL ACTION: COLUMBIA HEIGHTS PARK AND RECRF.4TION COMMISSION MAY 24, 1995 PAGE FOUR GIRL SCOUT TROOP #589 SPONSORSHIP The certificate given the Commission from Girl Scout Troop #589 should be considered as an honorary certificate, just to say thank you for letting them use the Youth Room at Murzyn Hall. NEW BUSEVESS In reviewing the improvements that have to be made at McKenna Park Building a determination was made that the cost would be closer to $20,000 to replace the existing wood sliding walls with block, insulate the upper windows and replace the double door with a single door. Therefore, staff is recommending that the $10,000 budgeted for the rehabilitation for McKenna Park Building be used to rehabilitate the Ostrander Park Building. The needed improvements are: replace 3 doors, replace furnace, replace fluorescent lights and possible replace windows. Motion by Grady, second by Ruettimann to recommend to the City Council that the money budgeted for the rehabilitation of the McKenna Park Building be used to rehabilitate the Ostrander Park Building. All ayes, motion ca,','ied. It was noted to be sure that the $20,000 is put in the 1996 budget for McKenna Park Building. REPORTS Recreation: 1) 2) Currently working on the Joint Powers Agreement with the School District. Silver Lake Beach no longer has a Lifeguard on duty, therefore, do we want the building open for restrooms and telephone or should we rent a satellite and have apayphone installed? It was suggested that the Recreation Director request that information from the City Council. Recreation Director will be attending a Community Core ~.-Value meeting with the City of Fridley. Kitchen floor, which was recently installed, is not acceptable. We are holding check until it is repaired. Men's handicap bathroom does not have a door - will have to be repaired. CITY COUNCIL LETYER Meeting of: 6/12/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AWARD OF ENGINEERING SERVICES FOR BY: K. Young ~k~ ~E¥ NO. WATER TOWER RECONDITIONING PROJECT DATE: 6/5/95 9503 9-D. In 1993, AEC Engineering inspected the water tower and provided reconditioning recommendations based on their inspection. AEC has prepared a current cost estimate for the reconditioning work of $150,775 and engineering services of $18,400 for a total project cost of $169,175. The engineering services proposal, attached, includes preparing the specifications, assisting in the bidding process and inspection during the reconditioning work. The cost not-to-exceed estimate for the specifications and bidding phase is $4,000. The cost estimate for the inspection phase is a maximum of $3,600 per week based on a 40-hour week. AEC is not able to provide a cost not-to-exceed for this phase because their time will be dependent on the contractor's schedule. Staff recommends award of the project to AEC Engineering based on the highly specialized nature of the work and AEC's previous knowledge of the water tower. RECOMMENDED MOTION: Move to award engineering services for Water Tower Reconditioning to AEC Engineering of Minneapolis, Minnesota, based on their formal proposal dated May 8, 1995, with funds to be appropriated from Fund 651-49449-5130 and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. KKY:jb 95-370 COUNCIL ACTION: City of Columbia Heights, Minnesota 250,000 Gallon Capacity AEC Project No. 5593050 Page 10 of 10 5.0 ENGINEER'S COST ESTIMATES (Revision #1) Based on an estimated construction schedule of 4 weeks, the reconditioning costs are estimated as follows. 5.1 Interior Structural Repairs $ 4,625.00 5.2 Interior Wet Coating Complete Replacement $ 29,700.00 Type of Coating - Epoxy System 5.3 Interior Dry Coating Complete Replacement $ 24,675.00 Type of Coating - Epoxy System 5.4 Exterior Structural Repairs $ 17,075.00 5.5 Exterior Coating* Complete Replacement $ 74,700.00 Type of Coating - Epoxy/Urethane System 5.6 Engineering Specifications and Inspection Fee $ 18,400.00 5.7 Estimated Total Cost $ 169,175.00 *Includes cost for containment. AEC ENGINEERING, INC. Report written by: ffack Kollmer Manager Coating Systems NACE Certified Coatings Inspector No. 69'1 Report certified by: Abi Assadi, Ph.D., P.E. Structural Engineering Supervisor AEC ENGINEERING 400 First Avenue North Suite 400 Minneapolis, Minnesota 55401 Phone: (612) 332-8905 Fax: (612) 334-3101 May 8, 1995 ENGINEERS INSPECTORS RECEIVE MAY 1 2 1995 Puo.c works Dept. Mark A. Winson, P.E. Public Works Director/City Engineer City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421-3878 By Facsimile and U.S. Mail Re: Proposal to Prepare Specifications and Provide Inspection Services During the Reconditioning of a 250 MG Elevated Water Tank Columbia Heights, MN AEC Project//5593050 AEC Proposal #95M51BC-001 Dear Mr. Winson: Thank you for the opportunity to submit this proposal for the preparation of specifications and inspection of structural repairs, surface preparation and interior and exterior coatings application on the above referenced tank. Potential Benefits to the City. of Columbia Heights The AEC specifications can help reduce the occurrence of contractor change orders when reconditioning is taking place. Without complete information, contractors can claim that unknown conditions are present that were not described in the bidding specifications. The AEC report reduces or eliminates unknowns so accurate bidding occurs. Full-time inspection by experienced AEC Coatings Inspectors improves the r likelihood that the applied coating systems can realize their intended operating life. Our inspection personnel are National Association of Corrosion Engineers (NACE) trained and have previous experience as industrial painters. AEC inspectors monitor workmanship during all phases of work and approve the contractor's work. With this effort, maintenance costs can be reduced by reducing the number of reconditioning cycles over the life of a tank. An IS09001 Certificated Firm Revision Date: 11/14/94 May 8, 1995 Mr. Mark A. Winson, P.E. City of Columbia Heights AEC Proposal #95M51BC-001 Page 2 of 6 The AEC inspection process includes testing the existing coating systems for total lead. The presence of potentially hazardous levels of lead in the coating systems has major implications for tank reconditioning project design and costs. Our process includes testing for lead by the Contractor to ensure regulatory compliance. Scope of Work: Project Specifications The Project Specifications will include: Section A Advertisements for Bids This section provides a concise project description and meets the requirements for legal advertisements. Section B Instructions to Bidders This section provides precise instructions to bidders including the scope of work, insurance, payments, time of completion, bidder qualifications, taxes and permits, legal requirements, performance bond and other important project information. Section C Proposal This section contains the bid proposal, legal requirements and the bidder and subcontractor qualification forms. Section D Project Requirements This section includes a complete description of the project, project schedule and the legal and technical requirements for executing the scope of work. Section E Technical Specification This section details the technical particulars of the project: workmanship, surface preparation, material selection, structural modifications, coating application, containment plan, ventilation and safety requirements and sterilization procedures. '~ Section F Supplemental Conditions This section amends or supplements the General Conditions and other provisions of the Contract Document. Revision Date: 11/14/94 May 8, 1995 Mr. Mark A. Winson, P.E. City of Columbia Heights AEC Proposal #95M51BC-001 Page 3 of 6 Section G General Conditions This section is commonly referred to as boiler plate. Actually, there are several valuable provisions that can be added here such as authority of the engineer/inspector and final inspection procedures. Section H Contract Document This section provides the form of agreement to be used between the owner and contractor. Section I Payment and Performance Bond Minnesota State Law now requires separate bonds for payment and performance. It is no longer sufficient to have a combined payment/performance bond with one penal sum to split between both bond obligations. The statute amended effective on contracts awarded after July 31, 1994. The statute was amended in other ways as well, and these amendments need to be incorporated in the new bond specifications. Section J Inspection Report This enclosure gives the prospective bidders a clear idea of the condition of the tank and the scope of work involved. Section K Drawings The drawings include information on existing conditions as well as any required repairs or modifications. Section L Surface Preparation Requirements This section references industry-accepted standards such as NACE or American Concrete Institute (ACI) for surface preparation requirements. Section M Existing Paint Test Results As applicable, AEC will calculate the risk factor and classification required for this project from the samples taken and incorporate these requirements into specifications for containment and required lead abatement. Section N Logo and Lettering {optional) As applicable, AEC will provide drawings of any required logo and lettering. Revision Date: 11/14/94 May 8, 1995 Mr. Mark A. Winson, P.E. Ci~ of Columbia Heights AEC Proposal #95M51BC-001 Page 4 of 6 AEC will also perform the following related services: 2. 3. 4. 5. 6. Advertise the project. Issue the specifications to prospective bidders. Issue addenda to the specifications. Attendance at one (1) pre-bid meeting. Evaluate the contractor bid proposals. Recommend a qualified contractor. Specification and Related Services Fees AEC will provide the project specifications and perform the related services listed above. We will provide these services in conformance with the enclosed Terms and Conditions for a Fixed Fee of $4,000.00. This fee includes two (2) copies of the specifications. Issuance of addenda or revisions beyond one review cycle will be billed on a time and materials basis current at the time AEC personnel work on your project. This fixed fee also includes the attendance of a qualified AEC employee at a pre-bid meeting in City of Columbia Heights. The project will be billed upon the submittal of the preliminary specifications. Reconditioning Inspection All of our field coating systems inspectors have practical experience coating water storage tanks and reservoirs and other industrial structures. They are also experienced climbers and riggers, which means they can work alongside the contractor to ensure conformance to the project specifications. Their practical experience is supplemented by formal NACE training and eventual certification. At a minimum, the inspection will involve the following: A preconstruction meeting with the client and contractor to clearly define our role and objectives and to discuss the intent of the specifications. ~ Monitoring the coating application for conformance with the manufacturer's recommendations, good workmanship practices and the specifications. Inspection of the blasting media and blasting equipment to prevent contamination of the tank shell with moisture and oil. Revision Date: 11/14/94 May 8, 1995 Mr. Mark A. Winson, P.E. City of Columbia Heights AEC Proposal #95M51BC-001 Page 5 of 6 Surface preparation samples. Recording the contractor's progress for adherence to the job schedule. Submittal of daily inspection reports. Authorizing progress payments. Administer change orders. Monitor punch list items and subsequent corrective action of contractor. Final inspection, project acceptance. The duration of the field inspection depends on the time it takes the contractor to perform the structural and coatings work. If the project is properly staffed, we expect the work can be completed in four (4) weeks. Inspection Fees Based on the anticipated project duration, a 1995 construction and coating schedule, AEC's current 1995 Fee Schedule and Terms and Conditions, and a 40 hour work week, our field inspection services will be charged on a time and materials basis and will not exceed an average of $3,600.00 per week, without written authorization from the City of Columbia Heights. This cost estimate includes the attendance of a qualified AEC employee at a preconstruction meeting in the Columbia Heights. Commercial Terms and Conditions The attached Terms and Conditions are a part of any agreement between AEC and the City of Columbia Heights, unless otherwise agreed to in writing by both parties. The Fee Schedule used by AEC is the one current while our personnel are working on your project. If billing rates change during a project you will be notified. Revision Date: 11/14/94 May 8, 1995 Mr. Mark A. Winson, P.E. City of Columbia Heights AEC Proposal #95M51BC-001 Page 6 of 6 Services performed by AEC Engineering for this project will be conducted in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing in this area under similar budget and time restraints. This proposal is valid for ninety (90) days. If you find our proposal acceptable, please sign and return this letter or forward a purchase order. We can begin work once a contract has been executed. We look forward to working with you. Sincerely, AEC ENGINEERING, INC. Accepted this day of C5'~(..__.. ., 1995 City of Columbia Heights Anne M. Benda, SMP Business Development Executive By. Title Enclosures: AEC Fee Schedule, dated March 21, 1994 AEC Terms and Conditions pc: J. Kollmer, AEC 55 Proposal File Revision Date: 11/14/94 AEC ENGINEERING FEE SCHEDULE 400 First Avenue North Suite 400 Minneapolis, Minnesota 55401 Phone: (612) 332-8905 Fax: (612) 334-3101 Principals, Directors and Senior Project Managers Operating Group Managers Professional and Project Engineers Degreed Engineers Senior Inspectors Inspectors Drafters - Manual Drafters - CAD Contracts Administration Clerical $90.00 per hour $75.00 )er hour $70.00 )er hour $60.00 )er hour $63.00 :er hour $53.00 ~er hour $50.00 ~er hour $54.00 aer hour $55.00 per hour $33.00 per hour The following expenses are reimbursable to AEC: 1. Portal to portal travel time billed at the labor rates above; with a maximum of eight hours per day, per person. 2. Actual travel and subsistence expenses of management and administrative personnel when traveling in connection with a project. 3. Vehicle mileage billed at $0.35 per mile. 4. Daily on-site AEC vehicle billed at $30.00 per day. 5. Actual hotel expense plus $25.00 per day subsistence allowance applies for projects scheduled for one week duration or less. For projects scheduled for over one week, $60.00 per day applies. Higher rates may apply in high cost areas. 6. Standby time billed at the labor rates above; with a maximum of 8 hours per day, per person. 7. Project related expenses such as equipment rental and shipping and subcontractors, etc. billed at actual cost plus a 10% mark-up, r 8. Supplies, duplication, delivery, and facsimile expenses will be billed at the actual cost incurred, with no markup. iii~i~iji~i~iJ~i~i:::~:~ii~:~:~i~::iii::i~::?.:~.:~.~::~ ................. i ..................................... ::i~:~:~: ?::::::::::::::::::::::::::::::::::::::::~/~/~i~i!:~!~::~:!~:~i~ii~/~!i~i:?~?~i!~iii~i!!~?~:i~?~!~?~!~ii!i!:i~?~iiii!i~i~!~!~iii~ Payment terms are net 30 days. A charge of 1.5 percent per month will be applied to the unpaid balance. All amounts are quoted in U.S. dollars. Effective Date of Fee Schedule: 3/21/94. 1.0 2.0 3.0 4.0 5.0 6.0 7.0 AEC Terms and Conditions City of Columbia Heights Proposal #95M51 BC-001 Page One of Two AEC ENGINEERING, INC. TERMS AND CONDITIONS BASIC AND ADDITIONAL SERVICES. The scope of AEC's work is described in the attached proposal and may not be expanded except by mutual agreement in writing. SCHEDULING. The CLIENT shall furnish a written purchase order or request for the services required and shall give as much notice as possible in advance of the time when the services are desired. Our ability to respond to such an order will depend upon the amount of advance notice provided. If an inspection is canceled or delayed after AEC personnel and/or equipment are in transit to the work site, then the CLIENT shall be billed, according to these TERMS AND CONDITIONS, for costs incurred by AEC. SUBCONTRACTING. If requested, by CLIENT to hire and/or administer a subcontractor, AEC will do so. However, in such an instance, CLIENT covenants not to sue or demand arbitration of AEC for claims based upon the acts or omissions of AEC's subcontractors but will instead either (1) sue AEC's subcontractors directly or (2) sue AEC's subcontractors indirectly by actions brought in AEC's name at CLIENT'S expense; and CLIENT'S recovery for these claims will be limited to the recovery awarded in these direct or indirect actions. AEC will allow CLIENT to indirectly pursue AEC's subcontractors in AEC's name and will cooperate with CLIENT'S prosecution of these actions. HAZARDOUS MATERIALS. Unless agreed in the scope of work AEC has no responsibility for the discovery, presence, handling, removal, or disposal of or exposure of persons to hazardous materials at the project site. To the full extent permitted by the law, CLIENT shall defend and indemnify AEC and its employees from all claims, including costs and attorney fees, arising out of the presence of hazardous materials on the job site. CLIENT"S RESPONSIBILITIES. CLIENT shall fully disclose to AEC its knowledge of the condition of the structure and its past and present contents and shall provide AEC with full information regarding the requirements for the project; shall designate an individual to act on CLIENT'S behalf regarding the project; If necessary, shall clean and make the structure safe for entry; shall furnish the service of other consultants (including engineers, insurance consultants, accountants, attorneys, etc.) when those services are reasonably required or are reasonably requested by AEC; shall test for pollution and hazardous materials when required by law or requested by AEC; and shall provide all necessary permits and other authorization. PAYMENT. AEC will submit itemized monthly or other periodic statements for work previously performed. CLIENT shall make payment within 30 days after receiving each statement, and overdue payments will bear interest at eighteen percent per year if CLIENT is a business entity and at the legal rate of interest of the state in which the project is located if CLIENT is a consumer. REUSE OF AEC'S PLANS, SPECIFICATIONS, AND OTHER DOCUMENTS: All plans, specifications, and other documents furnished by AEC are instruments of AEC's services for use solely for the project, and AEC retains all ownership and property rights in them regardless whether the project is completed. CLIENT may retain copies for reference in connection with the use and occupancy of the project; but AEC does not represent that the documents are suitable for reuse on extension of the project or on other projects. CLIENT and others shall not use the documents on other projects or extensions of this project except by AEC's written agreement. CLIENT will defend and indemnify AEC from all claims or losses arising out of the unauthorized use of the documents. Revision Date: August 14, 1994 8.0 9.0 10.0 11.0 12.0 13.0 14.0 15.0 AEC Terms and Conditions City of Columbia Heights Proposal # 95M51 BC-001 Page Two of Two SUSPENSION OF WORK. AEC may suspend work upon not less than three days' written notice to CLIENT if OWNER does not make timely payment to AEC within 60 days after being invoiced, does not provide the necessary criteria or information, or does not substantially perform any of its other duties under this agreement. TERMINATION FOR CAUSE. This AGREEMENT may be terminated for cause by either party upon not less than seven days' written notice if the other party fails to substantially perform in accordance with the terms of this AGREEMENT through no fault of the party initiating the termination. TERMINATION FOR CONVENIENCE. CLIENT may terminate this AGREEMENT in whole or in part for its own convenience upon not less than seven days' written notice to AEC.. TERMINATION EXPENSES. If the termination is for convenience or is not the fault of AEC, or if CLIENT abandons the project, AEC shall be compensated for costs incurred and services performed before the termination or abandonment, plus (1) an additional 20% of AEC's total compensation earned to date if the termination or abandonment occurs before or during the predesign, site analysis, or the initial field inspection stage, (2) an additional 10% of AEC's total compensation earned to date if the termination or abandonment occurs during the design or inspection report writing stage, or (3) an additional 5% of AEC's total compensation earned to date if the termination or abandonment occurs during any later stages involving the writing of specifications or part or full time field construction or reconditioning inspections. The termination expenses are to compensate AEC for its termination costs and its unrecovered fixed costs, not to penalize CLIENT. INSURANCE. AEC will maintain workers' compensation insurance, professional liability insurance, and comprehensive general liability insurance and will provide CLIENT with a certificate of insurance upon OWNER's request. LIMITATION OF LIABILITY. AEC's liability to CLIENT due to AEC's error or omissions (including claims for indemnity or contribution) is limited to AEC's fee. ARBITRATION. Any controversy or claim for money damages arising out of or relating to the making or performance or interpretation of this AGREEMENT, or the breach of this AGREEMENT, shall be settled by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association. The arbitration panel shall consist of three arbitrators, at least one of whom is a structural engineer; and the panel may award only money damages and shall not award equitable relief. Judgment upon the arbitration award may be entered in any court having jurisdiction of the parties. The enforceability of this arbitration provision and arbitration awards will be governed by the Federal Arbitration Act. ARBITRATION FEES. The prevailing party to any dispute arising out of this AGREEMENT shall be entitled to recover its reasonable fees and costs from the other party. Revision Date: August 14, 1994 CITY COUNCIL LETYER Meeting of: 6/12/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: REJECTION OF BIDS FOR BY: K. Young l~,~lh BY: ' NO. REPLACEMENT OF PICKUP #136 DATE: 6/5/95 DATE: On April 10, 1995 Council authorized staff to seek bids to replace pickup #136. Seven companies were sent specifications. Two bids were received for the bid opening on June 1, 1995, at 10:00 a.m. The total net bid submitted by Iten Chev for a 1995 Chev CC20903 Pickup with service body was $24,084.00. It was missing the required Bid Bond. Iten's policy is not to issue bid bonds for amounts less than $25,000. The total net bid submitted by Superior Ford for a 1996 Ford F250 Pickup with service body was $26,838.00. A bid tab is attached. Several bidders failed to submit bids because pricing was not available for 1996 models at this time. Due to insufficient numbers of qualified bidders, staff is recommending the rejection of the bids. RECOMMENDED MOTION: Move to reject both bids for replacing Pickup #136 and authorize staff to rebid the replacement of Pickup #136. KKY:jb 95-372 COUNCIL ACTION: ~_~8 > ~X'-c zzm 0 0 CITY OF COLUMBIA HEIGHTS Meeting of: June 12, 1995 AGENDA SECTI~:. NEW BUSINESS CITY MANAGER ORIGINATING DEPT.: NO: COMMUN I T.~ ELOPMENT APPROVAL. . ANOKA COUNTY CDBG ENTITLEMENT ~, DATE: June 7, 1995 .~ ~ PROGRAM ~o '~ Attached as Appendix "A" is a copy of a letter received from Anoka County advising the City that it will have the option to withdraw from the Anoka County Community Development'Block Grant (ACCDBG)/HOME Programs as of June 30, 1996. Currently the City annually is receiving $50,000 to $70,000 (plus approximately $51,000 from county-wide funding for housing rehabilitation) for projects in Columbia Heights. Attached as Appendix "B" is a list of the projects approved for the 1994-95 CDBG program year that started on July 1, 1994. Attached as Appendix "C" is information on the HOME Program. If the City withdraws from the ACCDBG/HOME Entitlement Programs, the City would have to compete with all the other small cities in the state that are not entitlement cities or part of an entitlement county and participating in the county programs. During the FY 1994 State Small Cities Development Grant(SCDG) Program funding allocation process, the State Department of Trade and Economic Development (DTED) received 83 applications for funding of which only 35 were funded. Attached as Appendix "D" is a copy of a list of the SCDP (SCDG Program) Fiscal Year 2994 Funded Projects. According to Leona Humphries of DTED, there are no Metro area cities who have opted out of the CDBG County Entitlement Programs during the past two years. The maximum amount of grants available through the State SCDG Program is $600,000 for a single purpose grant and $1,400,000 for a comprehensive program grant. Due to very limited funding, there are seldom any comprehensive grants for over $1,000,000 and those funded are generally for more than one year. With the ACCDBG program, we develop an application with the projects that we want funded and, providing they are eligible activities, we receive approval to use the entitlement funds for those projects. Under the HOME Program, we compete only with other communities/entities in Anoka County under the Anoka County HOME Entitlement Program. RECOMMENDED MOTION: Move to grant approval for the City of Columbia Heights to continue participation in the Anoka Community Development Block Grant/HOME Programs for the next three (3) years, starting as of June 30, 1996, with the Mayor and City Manager authorized to sign the necessary addendums to the existing Joint Cooperation Agreements on the programs. COUNCIL ACTION: COUNTY OF ANOKA Urban Anoka County Community Development Block Grant GOVERNMENT CENTER 2100 3rd Avenue .Anoka, Minnesota 55303-2265-(612) 323-5709 May 25, 1995 Mr. Don Schneider Community Development Director City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, Minnesota 55421 Re: 1996-1998 CDSG and HOME Programs - Opportunity for Communities to Withdraw Dear Don: Anoka County has been notified by HUD that it is time for a new three-year cycle of Community Development Block Grant (CDBG) and HOME Programs. HUD requires that we give the communities an opportunity to "opt-out" of the Anoka County CDBG and HOME Programs at the beginning of each three year cycle. A community's decision to withdraw from the program reduces the County's CDBG population count and entitlement amount and technically is effective for three years, until June 30, 1999. Anoka County can exercise the option to invite a community that has "opted-out" of the County CDBG Program to participate in the second or third year. If your community wants to have its population excluded from Anoka County's total for the CDBG and HOME Programs, please provide notice in writing to Alyce Osborn, Anoka County Government Center, at the above address and also to Tom Koon, HUD, 220 South Second Street, Minneapolis, MN 55401, not later than June 15, 1995. All of the communities executed Joint Cooperation Agreements for 1987 that continue in effect so long as there is a CDBG Program and they do not elect to withdraw. However, HUD has now required some new language which includes the HOME Program. This requires a new document to be signed and evidence of authorization by your City Council or Town Board. We must submit this to HUD prior to July 14, 1995. This document will be forwarded to you shortly. Please schedule your council or board discussion in June. If you have any questions about this process, please call me at 323-5709. Sincerely, Alyce A. Osborn Community Development Manager AAO:sw CC: Jay McLinden Tom Durand Affirmative Action / Equal Opportunity Employer CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Counciimembers Donald G. Jolly Bruce G. Nawrocki Gary, L. Peterson Robert W. Ruettimann City Manager Patrick Hentges DATE: TO: FROM: MEMO JUNE 1, 1995 PAT HENTGES, CITY MANAGER RECT0~.~~ DON SCHNEIDER, COM>K/NITY DEVELOPMENT DI RE: 1996-1998 CDBG AND HOME PROGRAMS - OPPORTUNITY FOR COMMUNITIES TO WITHDRAW Attached is a letter from Alyce Osborne, Community Development Manager for Anoka county in regard to the above referenced matter. We need a City Council policy decision in regard to continuing participation in the Anoka County CDBG/HOME programs. Due to the fact that Anoka County uses the HUD CDBG formula for determining the amounts allocated to communities in Anoka County, we do well compared to other cities in Anoka County. With participation through the Anoka Counties programs, we do not have to compete for CDBG funds and we have fared well in the competition for HOME funds. Enclosed is information on most recent funding. If we decide to withdraw from the Anoka County program for CDBG/HOME, we would be competing for funds and may or may not receive funds each year. Please check with the City Council on their desires and advise me not later than June 12. "SERVICE IS OUR BUSII",iESS" E,~UAL ,'~PP©,qTIJNITY EMPLOYER ,4/ 0 0 o 0 ..oo.°.°. OOOOO 0 000 ~ .... ~ O) ... 0 0 ~ °o°° o~ iooooo ~ oooo ~~ ~ oo~o~ ~o~ o o~o ~ ~ I°°°q~--- · ~o~°~° '~ ~00~ ~ =oooo~ ~ ~,oooo~,~ 4ooo~, ~ ~1°°~ ~ ~ 01oooo/K moooo,~ , c ~l~OO~l c ~l~mo/~. c ~1o~ o~-- o c ~lm ~o~ -- 0~1~ I"~ 0 ~ /~ , O~l /~-~ 0 ~0 ~1~ 0 ~ ~1~ 0 ~ ~ ~ 0~ ~1~ O~ · ~ ~ O~ · · ~l~ · 0 ~ m ~ · ~ 0  ~ / m · ~ ~ ~ 0-~ ~ ~ ~ /~ ~0 ~ ~ ~ 0 ~ 0~ ~ I~O~ 0 ~ Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857 · (612) 782-2854 PROPOSED 1995 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR CITY OF COLUMBIA HEIGHTS FISCAL YEAR (FY) 1995 GRANT Amount expected $260,000 to $290,000 (Received $286,262 for FY 1994) PROJECT PROPOSED FOR FUNDING WITH FY1995 CDBG GRANT FUNDS. ae Neighborhood Revitalization with Priority Use of Funds in Sheffield Neighborhood $ 120,000 to 130,000 B. Housing Rehabilitation (City-Wide) 118,338- to 138,338-* C. Public Service Grants 21,662 to 21,662 1. Senior Outreach Program - $11,662 for Columbia Heights (Anoka County Community Action Program) Southern Anoka Community - 4,000 Assistance (SACA) Food Shelf 3. Alexandra House - 3,000 for Columbia Heights Hot Meals for Shut-Ins - 3,000 Meals on Wheels for Col. Hts. D. TOTAL $ 260,000*** $ 290,000*** * ** If funding is less than $260,000, the amount reduced would be taken off the amount for Housing Rehabilitation. If funding is more than $260,000 the additional amount would be added to the amount for Housing Rehabilitation. Includes approximately $30,000 to $35,000 for Columbia Heights' share of the countywide CDBG/HOME Program allocation for housing rehabilita- tion. cdbgpro/2-3-95 Equal Opportunity Employer Equal Housing Opportunity Agency 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Commla~ionm'~ Housing & Redevelopment Authori of Columbia Heights ~~. ~ J. ~n, Jr. F~: (612) 782-2857. (612) 782-28~ MEMO DATE: TO: FROM: RE: May 12, 1995 Pat Hentges, City Manager Donald Schneider, Community Development Director/~~-- RESULT OF HOME WORK GROUP MEETING - 5/1/95 AT ANOKA COUNTY GOVERNMENT CENTER The following are the ranking results and recommendation to the Anoka County Intergovernmental Realtors Committee of the Anoka County Board of Commissioners from the above referenced group which I am a member: APPLICANT RISE HRA of Fridley City of Col. Hts. ELIM City of Col. Hts. CEAP PROJECT Tenant Rent Assistance 23 Housing Rehabilitation 23 4607 Tyler Renovation 23 Tenant Rent Assistance 22 Duplex Conversion 21 Purchase of House 15 POINTS ASSIGNED AMOUNT REQUESTED $ 35,000 75,000 40,000 18,000 120 , 000 65,000 RECOMMENDED FUNDING AMOUNT $ 35,000 75,000 40,000 18,000 60,000 -- 0 -- TOTAL NON ACCAP $353,000 $228,000 HOME PROGRAM Equal Opportunity Employer Equal Housing Opportunity_ Agency COUNTY OF ANOKA Urban Anoka County Community Development Block Grant GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2265 · (61 2) 323-5709 May 2, 1995 Mr. Don Schneider Community Development Director City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, Minnesota 55421 Dear Don: The HOME Work Group will meet on Thursday, May 11, 1995, at 2:00 p.m. in Room 772 of the Anoka County Government Center. Enclosed are the project descriptions from the 1995 HOME Applications and a rating sheet. Please make additional copies of the rating sheets for your use. As expected, the requests for funding exceed the amount available. The funding is shown below: Regular HOME CHDO HOME $406,513 76,221 (includes project admin) $482,734 Total Please review the projects and rate them before the meeting. We will discuss the projects as a group and decide which are a priority. If you need a copy of the regulations, please call me at 323-5709. AAO:sw Enclosure CC: Tom Durand Jay McLinden Sincerely, Alyce A. Osborn Community Development Manager HOME PRO -RAM Affirmative Action / Equal Opportunity Employer ~ / 06/07/95 09:22 FAX 6122965287 DTED ~001 ML%2',;ESOTA DEPAR'r'MIiNT ~¥ TRADE AND ECONOMIC D£¥ELOPblENT 7th Place Paul. M~-~ota 55101-3146 USA BUSINESS & COM3,IUNITY DEVELOPMENT DIVISION FACSIMILE: (612) 296-5287 or (612) 296-1290 FACSIMILE COVER SHEET FI{OM. PHONE: PAGE I OF & _ (INCLUDING COVER $I{EET) Ar, ¢',b-.h ~ ~??~'rrumry Employer (612) 297-129t {80016,570858 'I rY/TDO {0ID _'-2 FAX [612) 2%- t 2',,. 06/07/95 09:23 FAX 6122965287 DTED ~002 Z (.9 0 06/07/95 09:23 FAX 6122965287 DTED 003 X 06/07/95 09:24 FAX 61229652S7 DTED O04 06/07/95 09:24 FAX 6122965287 DTED ~005 d · .-,.. ,.. ~, ~,,~.,, .,--.-,., ,,, U~ ~ E ~ FAX 6~22~652S7 DTED ~006 CITY COUNCIL LETTER Meeting of: 6/12/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS t~ ...... ITEM: AUTHORIZATION TO PURCHASE BY: K. Young BY: NO. THREE (3)FIRE HYDRANTS ~l~ ~ DATE: 6/6/95 DATE: On June 5, 1995, quotations were received for three (3) hydrants for maintenance replacements. Waterous WB-59 Hydrants were specified. It is important for the City to keep the same type of hydrant throughout the City for consistency in operation, maintenance and parts. Three written quotes were received. They are as follows: COMPANY MANUFACTURER DELIVERY 1995 1993 Quotes (For Comparison) Davies Water Prod. WaterousWB-59 4-6 Weeks $3,073.92 $3,159.00 Water Products Co. Waterous WB-59 3 Weeks $3,126.00 No quote Northern Water Wrks Waterous WB-59 2-3 Weeks $3,258.00 $2,439.00 Staff budgeted $5,000 for the hydrants in fund 601-49430-2160. Staff recommends awarding the purchase to Davies Water Equipment of Minneapolis, Minnesota, based on their low responsible quote. RECOMMENDED MOTION: Move to authorize Staff to purchase three Waterous WB-59 hydrants from Davies Water Equipment, Minneapolis, Minnesota, for a total cost of $3,073.92; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. KKY:jb 95-377 COUNCIL ACTION: M~"~'-2B-1995 12:12 DGUIES I..d~TER M[r,II'.IESOT~q CO 612 .~,._',._-3 U_~-.~ P.O--,, CITY OF COLUMBIA HEIGHTS INFORMAL I~UOTATION FOR DATE MAY 23~ 1995 We the undersigned agree to perform work and/or furnish material and/or equipment in compliance with the following specifications: GENERAL SPECIFICATIONS Waterous WB-59 7'6" bury with 16" breakaway section Color - Red 2 - 2 1/2 Discharge National Standard Fire Thread I - 4 1/2 Steamer Cap - Minneapolis Pattern Thread BASIS OF AWARD Award shall be based upon but not limited to the factors of price, delivery, or completion date and the City's knowledge of and experience with the bidder's past performance and product, PROPOSAL WARRANTY DELIVERY TOTAL QUOTATION QUOTATION MUST BE RETURNED BY JUNE 5z 1995, We understand that this quotation may not be withdrawn for & period of forty-five (45) days from the date of submittal. FIRM NAME DAVIES WATER EQUIPMENT ADDKES8 DATE 4010 LAKE BREEZE AVENUE NORTH M]~. NEAPOLIS, MN. 55429 CITY COUNCIL LETTER Meeting of: June 12, 1995 AGENDA SECTION: New Business ORIGINATING DEPT.: CITY MANAGER NO: 9 License Dept. APPROVAL ITEM: Richard Sierch, License Refund BY: Kathryn Pepin ~ ~.- ~ \ NO: 547 N.E. 40th Avenue ~, ~, DATE: June 9, 1995 Richard Bierch, former owner and operator of Dick's Place at 547 N.E. 40th Avenue, has submitted a letter requesting partial refund of the license fees he paid for the renewal of the On and Off Sale of Beer and the operation of a Restaurant at 547 N.E. 40th Avenue. Mr. Bierch has sold his operation to another individual who began operation May 31, 1995. On November 30, 1994, Mr. Bierch paid the renewal fees for the 1995 license year consisting of the following: $75.00 for Off Sale Beer sales, $325.00 for On Sale Beer sales, $50.00 for the restaurant operation for a total of $450.00. Section 5.105(5) (a) of the License Section of the City Ordinance states "Fees shall not be pro-rated unless specifically authorized herein, or by Council resolution, and are not refundable for any reason, including license revocation, suspension or termination of the licensed activity". The pro-rating of license fees is not indicated in the individual license section governing each license. RECOMMENDED MOTION: Move to deny the request for a refund of the 1995 license fees paid by Richard Bierch for the operation at 547 N.E. 40th Avenue. ALTERNATE RECOMMENDED MOTION: Move to refund 50% of the total 1995 license fees paid by Richard Bierch for the operation at 547 N.E. 40th Avenue. COUNCIL ACTION: ccag695.no7 547 o 40TH AVE:, N.E. DICK'S PLACE BEER & ~ANDWlCHE$ MINNEAPOLIS. MN 5~421 ...SECTION 3 LICENSE CONDITIONS AND REQUIREMENTS 5. 103 (1) (a) Licenses or license renewals under this chapter will be subject to. the below-named ~conditions: The term of every license shall be no longer than One year, to commence on January 1st or the date of issuance, and expire on December 31st, except where otherwise provided hereinafter. Licenses shall be renewed each year in the same manner and subject to the same conditions as the initial license application. <b> The location of any licensed business, trade or profession may only be changed upon authorization of the Council, unless otherwise provided by this chapter.. Application for transfer of location shall be made to the Clerk and processed in the same manner as an initial license application. (c) (d) Licenses are not transferable from the named licensee to any other person without the authorization of the Council. The Council may treat a license transfer'as a new license application and impose application require- ments provided by this chapter. Every license issued pursuant to this chapter shall be conspicuously posted at the location or premises of the licensed activity, or carried by a licensee engaged in a mobile business, trade, or occupation and displayed on demand. 5. 103 (2) The licensee or license applicant shall consent to a lawful inspection of the licensed premise or premises that are proposed for a licensed activity or business, where such an inspection is authorized by this chapter. (a) (b) This provision shall not abrogate or modify any superior. right under law of an owner or person in possession of the premises to withhold consent to such an inspection where such owner or person is not the licensee or license applicant. The Council may waive the requirement for an inspection where withholding of consent to such inspection is beyond the control of the license applicant. (a) (b) This provision shall not abrogate or modify any superior right under law of an owner or person in possession of the premises to withhold consent to such an inspection where such owner or person is not the licensee or license applicant. The Council may waive the requirement for an inspection where withholding of consent to such inspection is beyond the control of the license applicant. 5.103(3) 5.103(4) 5.i05(5) amended 7/8/91 Ord. #1228 (a) (b) 5.103(6) 5.103(7) No license shall be issued or renewed for any business, trade, occupation or business activity where such licensed activity would result in a violation of the Zoning Ordinance at the proposed location. The Council may deny license approval where an unfavorable inspection report has been made by the inspecting official. No license shall be issued or renewed to any applicant who has refused to grant consent to an administrative inspection authorized by this chapter, unless such inspection has been waived pursuant to 5.103(2)(b). Annual license fees shall be established by resolution of the Council and may be amended from time to time. Fees shall be paid in full to the Clerk/Treasurer prior to the issuance of the license unless specifically provided otherwise herein. Fees shall not be pro-rated unless specifically authorized herein, or by Council resolution, and are not refundable for any reason, including license revocation, suspension or termination of the licensed activity. On application to the Council, fee requirements may be waived only for good cause under such circumstances whereby the regulatory purposes of this chapter will not be defeated, and the license applicant is a non-profit, charitable or community service organization. In considering distances to churches or public school buildings, such distances shall be measured in a straight line from the nearest point of the building in which the licensed business is located or is proposed to be located to the nearest point of the church or public school building. A public school building shall include any public or private elementary or secondary school regularly attended on a full-time basis by students under the age of nineteen (19) years. 120 TO CITY COUNCIL JUNE 12, 1995 *Signed Waiver Form Accompanied Application APPROVED BY BLDG. INSP. II II II II II II II II ~ I1' · I'1 II II II II ti II II II II II CONTRACTORS 1995 LICENSE AGENDA Anchor Fence of Mn. Classic Construction Const. Anaylysis & Mgmt. Dave's Professional Plmg. DeMars Signs, Inc. Fisher-Bjork Sheetmetal Co. LBP Mechanical, Inc. Marsh Heating & A/C Mpls. Allied Alum. Vera Construction Zaidan Holdings, Mn. Dev. LICENSE LOCATION 7709 Pillsbury Ave. S. 18542 Ulysses St. N.E. 7398 Univ. Ave. N.E. 4120 Xene Lane 410 - 93rd Ave. N.E. 1441 Iglehart Ave. 315 Royalston Ave. N. 6248 Lakeland Ave. N. 7341 Commerce Lane 2616 Victory Dr. 175 E. Fifth St., FEES $ 4O.OO 40.00 4O.OO 4O.OO 40.00 40.00 40.00 4O.OO 4O.OO 4O.OO 4O.OO SAFETY & HEALTH II II II II SAFETY & HEALTH' ITINERANT FOOD/BEV CONCESSION TST Catering Antonio Moran Box Seat Bar & Restaurant Col. Heights Fire Dept. Cadets GROCERY SALES Blockbuster Video 604 N.E. 4Oth Ave. Parking Lot June 23-25, 1995 4005 Central Avenue PEg. Lot June 23, 1995 daring parade Parking Lot of 555 Mill St. popcorn/sno cones June 23-24/95 5220 Central Avenue 40.00 30.00 REQUEST FEES BE ~4AIVED 50.00 PUBLIC WORKS DtR. TREE SERVICES Arbor/Design Tree Service P.O. Box 290298, B. Center 50.00 TO: CITY COUNCIL MEMBERS FROM: COLUMBIA HEIGHTS FIRE CADETS SUBJECT: WAIVING OF PERMIT FEE DATE: JUNE 8, 1995 The Columbia Heights Fire Cadets are applying for a permit to sell popcorn and sno-cones the night of the Jamboree Parade and the evening of the fireworks. Since the Fire Cadets are a non-profit organization the Fire Cadets would like the fee for the permit waived. All money earned from the sale of popcom and sno cones will go into the Cadet savings account. Your assistance will be greatly appreciated. Sincerely, Joel Ostmoe, Head Advisor TO: COLUMBIA HEIGHTS CITY COUNCIL II. FROM: LOWELL DEMARS SUBJECT: RENTAL PROPERTY LICENSE APPLICATIONS DATE: JUNE 12, 1995 THE FOLLOWING LIST OF OWNERS AND THEIR RESPECTIVE RENTAL PROPERTIES HAVE COMPLIED WITH THE PROVISIONAL LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS. I AM RECOMMENDING THAT THESE LICENSES BE ISSUED: ABRESCH, HELEN T. ADAMS, WILMER L. BROWN, LOWELL BROWN, PENELOPE A. BUCHANAN, RUTH A. CAINE, JEFFREY CHANG, KUO H. CHILDS, ARNOLD M. CROSS, JAMES H. EIKUM, JOHN J. ENDTHOFF, HARRY C. ERICKSON, MARK S. GUZY, ROBERT A. HASSAN, AHMED HILDEN, HELEN J. HOEL, JAMES C. JACKELS, LEO M. JONES, DOUGLAS K. KNOTT, DALE F. KONOPLIV, NICKOLAS KOSTER, KENNETH M. KRONSTEDT, KENNETH A. KUGLIN, LEROY R. LABOUNTY, WILLIAM A. LARSON, ANVER M. LARSON, DANIEL W. LASKY, DAVID N. LASKY, DAVID N. LAUN, WALTER E. MACIASZEK, JOE L. MACIASZEK, JOE L. MAGLIATO, GARY R. NAROG, DUANE F. NELSON, JEFFREY NORDAHL, VERN PASTUZAK, JAMES J. PECKELS, JILLANE PICKERING, BETH M. SCHUBKEGEL, ALVIN G. SUNG, SANG YONG WEGMAN, JAMES F. 4633 WASHINGTON 4-95 --3-96 5001 WASHINGTON 4-95 --3-96 3943 TYLER 4-95 --3-96 3754 3RD STREET 4-95 --3-96 4801 6TH STREET 2-95 --1-96 134345 CIRCLE TERR 5-95 --4-96 1356-58 CIRCLE TERR 6-95 --5-96 1836 39TH AVENUE 7-95 --6-96 5116 WASHINGTON 4-95 --3-96 3733 POLK 5-95 --4-96 1004416 GOULD 3-95 --2-96 3722 3RD STREET 6-95 --5-96 1000 41ST #219 5-95 --4-96 4317 3RD STREET 5-95 --4-96 3980 TYLER 5-95 -- 4-96 4255 MAIN 3-95 -- 2-96 1212-14 CIRCLE TERR 6-95 -- 5-96 4615 TYLER 5-95 -- 4-96 1045 PETERS PL 2-95 -- 1-96 1253 CIRCLE TERR 5-95 -- 4-96 5152-54 WASHINGTON 4-95 --3-96 5240 WASHINGTON 4-95 --3-96 1319-21 CIRCLE TERR 6-95 --5-96 4654-56 WASHINGTON 4-95 --3-96 1036 PETERS PL 2-95 --1-96 4556 TYLER 6-95 --5-96 4322 3RD STREET 3-95 --2-96 4330 3RD STREET 3-95 --2-96 1231-33 CIRCLE TERR 5-95 --4-96 4351-53 WASHINGTON 6-95 --5-96 4357-59 WASHINGTON 6-95 --5-96 4608 FILLMORE 5-95 -- 4-96 1313-15 CIRCLE TERR 6-95 -- 5-96 3833 RESERVOIR 5-95 -- 4-96 4047 CLEVELAND 6-95 -- 5-96 3933 RESERVOIR 5-95 -- 4-96 4601 PIERCE 6-95 --5-96 1008-10 GOULD 3-95 --2-96 2012 43RD AVENUE 5-95 --4-96 4959 7TH STREET 6-95 --5-96 3959 RESERVOIR 5-95 --4-96 CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PATRICK HENTGES, CITY MANAGER JUNE 9, 1995 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF JUNE 12, 1995 1) OPERATIONAL REPORTS Attached please find operational reports from each department outlining activities from the month of April. 2) SHARED RIDE REPORT Attached please find the Shared Ride Report through April, 1995. 3) POLICE RESERVIST CIVIL SERVICE RULE AMENDMENT Be advised that the Civil Service Commission amended the Police rules to provide for five service points to be added to the test of eligible Police Reservists in the appointment/testing process for Police Officer. This provision previously applied to only Community Service Officers. Additionally, the Civil Service will accept previously passing test scores from Community Service Officers and blend them with scores from outside candidates. In the past, the Civil Services obtained only the top 30 to 60 test scores from MPRS. Now they will accept the top MPRS candidate's passing scores and past scores of current Police Reservists and CSOs. Over the long term, it is thought that this internal/external testing process will help bolster the ranks of our Police Reservists and CSO Program. 4) EIGHT COUNTY HRA RESPONSIBILITY FOR CDBG/HOME PROGRAM FUNDS Be advised that the County Commissioners have assigned the responsibility of administrating CDBG and HOME Program Funds to the Anoka County HRA. At this time, the Anoka County Board of Commissioners serves as the Anoka County HRA. The change was an attempt for like programs and activities to be administered by an appropriate policy board. Columbia Heights HRA Commissioner Brace Nawrocki sits on the HRA Intergovernmental Advisory Board (which is made up of Anoka County Cities representatives) has expressed concern that an attempt will be made by Anoka County to eventually administer the CDBG Fund out of the county as opposed to appropriating funds to individual cities for administration or city projects. 5) CITY HALL LOWER LEVEL DISPLAY CASE Enclosed please find a schedule of responsibilities for the lower level display case. Various departments and/or persons will be preparing a display for the month beginning in June, 1995 through December, 1996. 6) SILVER LAKE BEACH Attached please find information concerning the start-up of Silver Lake Beach. As you aware, the beach will operate in 1995 without life guards. Accordingly, signs have been posted and an emergency phone is being installed. 7) SAFE AND SOBER CAMPAIGN (ATAC) Attached please find information from Acting Chief Olson concerning ATAC Grant activities for the period of March through May. Eighty-seven citations were written over a period of 44 staff hours. 8) CORRESPONDENCE AND INFORMATION FROM OTHER AGENCIES Anoka County Five Year Highway Improvement Plan MN/DOT Metro Division Transportation System Plan Legislative Auditor Best Practices Review on Snow and Ice Control Public Library Newsletter on Library-related legislative provisions North Metro Mayors Guest Editorial on affordable housing The City Staff report on status of removal of hazardous/deteriorated properties. 9) HERITAGE HEIGHTS HOUSING STARTS First Choice Homes has taken out three more permits on Heritage Heights. One more modified two story will be constructed on Pierce Street. However, Bruce Nedegaard has indicated that the modified two-story design that has been built will be discontinued after the Pierce Street housing start. This brings the total housing starts for Heritage Heights block to seven of the eighteen lots, plus one additional off-block property. Three Taylor Street properties are scheduled to be moved in July. Otting Movers is also scheduled to move the remaining two houses off the target block next week. The alley has been removed, and final grading on the housing sites will occur when weather permits. Additionally, underground electricity is in the process of being installed. Also, on the June 19th work session, the City Council is scheduled to review proposals on lot sales, including a proposal from Habitat on the Taylor Street properties and a proposal from Nedegaard for the vacant lot on the 4600 block of Taylor. The City was awarded $40,000 of HOME funds to rehabilitate the Tyler Street apartment that the HRA owns. We expect to prepare plans and specifications for the renovation over the summer and start the work during fall, 1995. Plans and specifications will also be prepared for exterior work to the city-owned rental duplex at 4519 Taylor. Exterior work items will include landscaping, painting, retaining wall, drainage work, exterior architectural grades (such as shutters, etc.), and security improvements. City staff is exploring the possibility of making the building a demonstration model for Crime Prevention improvements such as safety locks or building entrance security. 10) FIREWORKS DISPLAY ON JUNE 24, 1995 Attached please find a memo from Randy Quale, Recreation Director, regarding the fireworks display on June 24, 1995. The promotional fireworks videotape will be shown prior to the council meeting on June 127 1995~ at 6:30 P.M. in the City Council office. 11) METROPOLITAN MOSQUITO CONTROL DISTRICT TAPE PRESENTATION Due to the fact that the Humanitarian of the Year reception is being held Monday evening prior to the City Council meeting in the Conference Room, this presentation will be shown in the City Council office at 6:45 P.M.. 12) CITY SWEATSHIRT SALES The navy and gold emblem sweatshirts are available for sale at a price of $20.00. If you know of anyone who is interested, have them contact Linda Magee. 13) HILLTOP SEWER DISPUTE I spoke to Paul Thompson concerning the status of the Hilltop sewer dispute. We may need a meeting to discuss a few more pre-settlement issues either after the Monday, June 12th, Council meeting or prior to the June 19th Council work session. I will provide you further details in the next week. cb Attachments 95/45 Mayor Joseph Sturdevant DATE: Councilmembers Donald G. Joih TO: Bruce G. Na~ rocki FROM: Gary L. Peterson Robert W. Ruettimann RE: City Manager Patrick Hentges CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E. r~ Columbia Heights, MN 55421-387~ ~I (612) 782-2800 '-' ~' June 2, 1995 City Manager Donald R. Schneider, MONTHLY REPORT ON COMMUNITY DEVELOPMENT DEPARTMENT ACTIVITIES FOR MAY BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS: Another very busy month with spring building permits and other develop- ment. The monthly "Protective Inspections, Building Permits" report is attached as Exhibit "A". Reports on grant activities are included below. PARKVIEW VILLA HOUSING COMPLEX (PVHC): The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". As of month end only minor corrective finishing work remained to be completed by Superior Fire Protection/ Riverwoods Development on the Upgrading of Fire Suppres- sion Sprinkler System Project for Parkview Villa North (PVN). (See Exhibit "B") HUD approved the contract with Crest View on providing management/maintenance of PVHC for the next two years. The contract went into effect as of June 1, 1995. HOUSING REHABILITATION; There are 10 families on the very low income preference waiting list and 17 families on the non-preference waiting list for CDBG Deferred Loan/Grant Program. There are sufficient FY1994 CDBG funds and HRA local matching funds for the HOME Program remaining to complete three or four more rehab projects. Scott McKinney is currently working on 2 deferred loans (grants) through the Minnesota Housing Finance Agency (MHFA) Deferred Loan Program for the next funding phase. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER HRAMONTHLY REPORT JUNE 2, 1995 PAGE CITY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)/HOME PROGP.~M: Pending Anoka County approval is the City FY1995 CDBG Application. Work continued on the FY1994 projects. Also pending Anoka County action is final action on the City HOME application for $160,000 ($120,000 for acquisition of two duplexes in the Sheffield Neighborhood and $40,000 for the renovation of the HRA/City fourplex at 4607 Tyler Street N.E.) It appears that we will receive the $40,000 for renovation of the 4-plex at 4607 Tyler and $60,000 toward the purchase of another duplex in the Sheffield Neighborhood. MULTI-USE REDEVELOPMENT PLAN (MURP) PROJECT: Community Development staff continued working with the-City Manager on potential sale of the City owned 5,000 square foot industrial building at 500 38th Avenue N.E. The 90 day Exclusive Negotiation Agreement with Metro Assembles (Mr. & Mrs. Robert Barnick) as approved by the City Council on March 27 was signed by the Barnicks. Staff is also working with the City Manager on a potential TIF project at 550 39th Avenue N.E. (former Honeywell leased property). 6. ~ RENTAL ASSISTANCE PROGRAM: Under the Section 8 Rental Assistance.Program, we through the Metro HRA, assisted 159 very low income families with rental of decent, safe, and sanitary dwelling units in Columbia Heights and Hilltop through Certificates (117 families) and Vouchers (42 families). Staff met with Jamie Pedazra of the HUD area Office on the "local preference" portion of our Administrative Plan for our new 50 units of Rental Assistance. HUD is allowing us to do a test of our potential applicants before acting on our "local preference" portion of our Administrative Plan. Preliminary applications are in the process of being received. Potential applicants will be placed on one list with the local preference factors included and another without the local preference factors considered. If on the list with "local preference" factors considered, we have at least 8.65% minorities who would be placed on the program, then HUD is expected to approve our local preference factor. Parallel to this action we are starting the process of transferring 18-22 of the families on the Metro HRA program to our local program as of August 1, 1995. HUD action on the application for 50 additional new units is expected some time this summer. OTHER: MHFA Minnesota City Participation Proqram (MCPP) First Time Home-buyer Proqram: An application for $2,000,000 was approved by the HRA Board and City Council and was submitted to MHFA on June 2. Loan funds are expected to be available in a couple of months. . HRA. ~ONTHLY REPORT JUNE 2, 1995 PAGE 3 B. Sheffield Neiqhborhood Redevelopment: As of month end two of the "Target Block" duplexes remain but are ready to be moved shortly. (2) First Choice Homes has taken out a total of six building permits for new houses in the Sheffield Neighborhood. They have completed construction of two of the houses and are in the process of constructing four other homes (in the "Target Block"). Permits are in process for 2 more homes to be built in the Target Block. (3) The duplexes at 4501-03 & 4555-57 Taylor St. are in the process of having the upper por- tions removed and foundations removed or used as foundations for new single family homes. (4) The entire duplex at 4642-44 Taylor has been renovated to make it meet current standards. CITY OPEN HOUSE/HOUSING FAIR: On Thursday, May 18, from 4:00 - 7:00 p.m., the Community Development Department participated in the successful City Hall Open House. The event was well attended and seemed to be well received by the public. On Saturday, May 20, the City held a Community and Housing Fair from 11:00 a.m. to 4:00 p.m. Community Development staff and Paul Bushman (City Intern) coordi- nated the Housing Fair activities at Murzyn Hall. The event was not as well attended as could have been possible. Next year other events will be held closer to Murzyn Hall so that more people will be likely to attend. Fe Four-Plex at 4607 Tyler Street: The HOME Program application which includes $40,000 for renovation of this building is pending Anoka County final approval. The one family continues to live in Apartment #3 acting as resident caretaker. Ge Sale of City/HRA Owned Lots: Several proposals were received for development of a portion of the 16 City/HRA owned lots. In an attempt to have proposals on all of the lots, the date for receipt of proposals was extended to June 16th. Personnel Issues: Due to lack of time (on part of Pat Wolfe) to assist to the extent necessary, pending employment of a new person in the Occupancy Special- ist/FSS Coordinator position, we have temporarily employed Barbara Dock to assist up to 20 hours in place of Pat Wolfe. Finalists have been interviewed, a person selected, and the selectee has been conditionally offered the position pending HRA Board concurrence on the appointment and final personnel checks and physical. Information on the person recommended for concurrence will be sent along with HRA Commissioner meeting agenda items next week. HRA MONTHLY REPORT JUNE 2, 1995 PAGE'4. -'.3 . Housinq Study: An in depth study of Columbia Heights is being completed by Darrin Melland (Intern) and Tina Goodroad. The study is nearing completion and is expected to be completed by the end of June. Please call us 784-2855 if you have any questions in regard to the above. Enclosure cc' HRA Commissioners Mayor & City Council/City Manager/City Engineer/Building Inspector City Finance Director/City Attorney/P&Z Commission Holmes & Graven (Steve Bubul/Jim Holmes) BRLF Committee Jim Bettendorf, PVHC FOCUS/Northeaster News Northeast State Bank (Mike Collins); Norwest Bank (Greg Quade); First Banks (Jim Passeri/Kristin Penner) dsmnrpt PROT£CT1VE INSPECTIONS, BUILDING PERMITS MONTHLY REPORT Clty of Columbia MeJqhts, Mn. - ~782-2817 TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED 1. Single Family Dwellings 2. Duplexes/Double Bungalow Multiple Dwellings Residential Additions 5. Residential Repair/Malnt. 6. Residential New Garages. ?. New Commerclal/Inst. Const;' 8. New Industrial Construction 9. Comm/Inst./lnd. Addns~ 10. Comm./Inst./Ind. Repalr/Malnt. II. Signs -Permanent 12. Sprinklers 13. Demolltlons l&. Retaining Walls 15. Fences 16. Others Permits with two or more classes TOTAL Heating Permits Plumbing Permits Sewer Permits Water Permits TOTAL MAY MAY THIS YEAR LAST YEAR 1995 1~4 TO DATE TO gATE 0 1 4 0 - 0 0 O 1 0 0 0 0 9 6 29 2 - 39 37 90 lin 0 1 0 1 2/0 O/O 2/0 - 0 0 o O 0/0/0 n/nih l/l/1 , o/hiD J O/O/O 4/OfO 11/4/2 12/fi/1 2 o ~ ? ,,, 0 1 0 i O J -2 0 -3 91 i 67 232 ..,162 14 6 61 54 - 19 t 10 71 49 - 5 ) o 8 0 , 7 ) 0 27 16 4~ 16 167 119 ESTIMATED VALUATIONS OF PERMITS ISSUED· 1. Single Family Dwellings 2. Duplexes/Obi.Bungalow, NEW 3. New Multiple Dwellings 4. Residentlal Additions 5. Residential Maint./Repelr 6. Residential New Garages TOTAL RESIDENTIAL 7. New Commerc)al/Inst. Const. 8. New Industrial Construction Comm./Inst/Ind. Additions 10. Comm./InstJlnd. Maint./Repalrs TOTAL COMM./INST./IND. 11. Signs - Permanent 12. Sprinklers 13. Retaining Walls 14. Demolitions 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS 0 0 169,286I 0 928,000 1 5 9o0 18,3'~6 O O, 35, 136 1,132,422 6'1',16'~ i' q~7.dOO f '' 0 ) 0 I 151.916 o DJ O 92.037 i 3.10,550 ~7.0o0 243,081 t 286.375 ) 8,83 j o 4o5, ~ 18 584,176 20' 1,174,737 0 0 364,275 0 54,980 54,980 0 I 23~550 0 3,260 0 0 3,500 83,236 oI o 1,986 I 3.000 5,486 113,046 465,584 . 2,322,508 0 O 0 0 1,55o 1,55o 950,001 /I /-t /I JU i -I Lgo May 31, 1995 TO: FROM: SUBJECT: DONALD SCHNEIDER, EXECUTIVE DIRECTOR; HRA THOMAS PAUL, EXECUTIVE DIRECTOR; CREST VIEW COMMISSIONERS; HRA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST_ VIEW JIM BETTENDORF, PARKVIEW VILLA HOUSING MANAGE~=~.~ PARKVIEW VILLA MANAGEMENT REPORT PROPERTY ISSUES: The Fire Sprinkler Construction Project is substantially complete. The system is operational. The generator exhaust stack has been installed. Completion of the .drywall patching and painting was completed, but is not acceptable, we are working with the contractor to correct the problems. We have been taking bids to complete a number of projects. In June we will be submitting bids to the HRA Board of Commissioners to complete the lawn sprinkler system and Parkview North boiler .controls. Annual maintenance inspections were completed in Parkview Villa South. There were no major concerns found, a list of minor repairs was forwarded to the Maintenance Staff. O z m O x OCCUPANCY ISSUES: Parkview North has two vacancies, one will have a July 1st move in, the other is in the verification stage. Parkview South is at full occupancy, but we have received notice of a move out for June 30th.'- Waiting list totals are as follows: PARKVIEW VILLA NORTH 36 CH Residents 82 Non-residents PARKVIEW VILLA SOUTH 42 CH Residents 25 Non-residents A Center for Geriatric Care · AccreditedEqual Opportun~tyby TheEmployerLUtheran Church -- Missouri~ ~...,,~/,~",di'..,~'.7-"'-Syn°d Mr. D. Schneider Mr. T. Paul Commissioners, HRA of Columbia Heights Board of Directors~ Crest View -2 May 31, 1995 OCCUPANCY ISSUES (cont.): Thirteen rent recertifications were completed covering both Parkview North and South for the month of May. We have reconciled the Parkview North annual waiting list update forms, and will make the changes to the waiting list in June. The Parkview South waiting list update forms are being mailed. MISC. A new brochure was developed for Parkview Villa. Copies are available from either the Parkview Villa or HRA offices. HUD has approved the new management/maintenance contract between the HRA and Crest View, which takes effect June 1st. I, however, will be working at the Royce Place facility 6 hours/week until approximately August to fill in for the Director of Dietary during her maternity leave. The HRA will NOT be billed for a full time manager until this status changes, but will be billed for my actual hours spent on Parkview Villa Management. JB/3eb TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Patrick Hentges, City Manager Randy Quale, Recreation Director Operational Report, May 1-31, 1995 June 1, 1995 Administration It's good to be here! During my first month at Columbia Heights, I made a concerted effort to meet and greet the representatives of those local community organizations that work closely with the Recreation Department. Some of these meetings included: ao Columbia Heights Basketball Association (Art Meadowcraft) - to review the Recreation Department's relationship with the Columbia Heights Basketball Association. Minnesota Youth Athletic Service (Giff Kaeler) - to discuss cooperative youth athletic programming and facility usage. City of Fridley (Police & Recreation Departments) - to brainstorm on ideas for the Community Core Values program. d° lSD #13 Community Education (Karen Schaub) - to discuss facility usage concerns between the City and the school district. NEI College of Technology (Charles Dettmann & Harry Wilcox) - to discuss possible charges for the use of NEI's gymnasium. ° Preparations were made to open Silver Lake beach for the summer (anticipating a June 9 opening.) Unlike previous years, there will be no lifeguards scheduled at Silver Lake Beach in 1995. Signs detailing the no lifeguard policy will be installed and press releases announcing the no lifeguard policy have been submitted to the local papers. o Recreation Department staff assisted with planning and supervising the Heights Pride program during the week of May 15 - 20. The 2nd annual "Columbia Heights Challenge Cup" was held on May 20 in conjunction with the city-wide picnic. The Park and Recreation Commission team (including the Recreation Director) even managed to tie for first place! Page Two Operational Re. port - May 1-31, 1995 Recreation 1. Ten Pee-Wee, ten Squirt and ten T-Ball baseball teams began their season. 2. Traveling baseball and softball teams began playing games. 3. Forty children attended the free baseball/softball clinics on May 20 as part of the Heights Pride program. 4. Middle school volleyball season concluded. 5. Eight slow pitch softball teams began their season. 6. Four summer cub teams began their season. 7. Adult softball teams in the Men's "E", Co-Ed, Women's and Church divisions began play. 8. The summer fireworks display will be held on Saturday, June 24 at Huset Park in conjunction with the Lions Club Jamboree. The fireworks will be a ground works display fired electronically and choreographed to music. Seniors 1. 38 seniors participated in a six day trip to Branson on May 8-13. 2. The senior boccie ball group began their season on May 8. 3. An open house was held in the senior center on May 16 for "Celebrate Heights Pride" with approximately 100 people attending. 4. The senior coordinator assisted with the citywide open house on May 18. 5. A special program was held at Parkview Villa for "Celebrate Heights Pride" on May 19 with 63 seniors participating. 6. The senior coordinator and seven seniors served refreshments at the Housing and Community Fair on May 20. 7. The senior coordinator along with Fridley's senior coordinator planned and held a Senior Olympics Day on May 25. There were eight teams that competed in nine different events. 8. 30 seniors participated in a Defensive Driving class on May 26. Page Three Operational Report - May 1-31, 1995 D. John P. Murzyn Hall In 1995, thirty-four (34) out of fifty-two (52) Fridays and forty-eight (48) out of fifty-two (52) Saturdays are booked, and in 1996, seven (7) out of fifty-two (52) Fridays and forty-two (42) out of fifty-two Saturdays are booked. Murzyn Hall hosted the first annual Columbia Heights Community and Housing Fair on May 20. RQ/jm AdrrfinV)p-Rpt.May COLUMBIA. HEIGHTS PUBLIC LIBRARY 820 - 40th AVENUE COLUMBIA HEIGHTS, MN 55421-2' PHONE: (612) 782-2! FAX: (612) 782-2; CITY OF COLUMBIA~EIGHTS II. III. TO: FROM: Patrick Hentges, City Manager M. Rebecca Loader, Library Director~ SUBJECT: Operational report for May, 1995 DATE: June 2, 1995 Significatn Accomplishments A. The Friends met on 5/1 with eight members present. B. On 5/10 fifteen people attended Senior Citizen Time. C. Three field trips visited the library on 5/4 and 5/5 with a total attendance of 58 children and 11 adults. D. The Board met on 5/2 with all members present. Departmental Goals A. On 5/1Marsha attended a MELSA workshop on technology for children. B. Heights Pride .was celebrated during the week of May 15-20. The open house at the library on 5/20 drew 161 people. The Friends had a successful paperback sale, served refreshments, and greeted people. Barbara Miller, President of the Library Board, greeted people and passed oht pencils and notepads. Irene Parsons was our guest author and autographed copies of her book for people. The staff worked very hard and deserves the highest recommendation. C. Interviews were held for Library Supervisor and Page positions. Mary Huschen was hired as the new Library Supervisor,~and Riann Meyer, Lana Shuma, and Julie Vant were hired as new pages. The camcorder circulated 7 times. J~anine participated in a cableshoot 5/5. Marsha and Kelly visited the schools on 5/16 to promote summer programs. The new version of the online catalog, Gateway,~was up and running 5/19. On 5/18 the library received its ADA signs. E. F. G. H. Issues and Problems A. Becky had a meeting with Honeywell on 5/17 to clear up some questions and establish reporting procedures. B. Water flooded the basement activity room on 5/30. Public Works is correcting the problem. April statistics are not yet available. recyc~l paper CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: PATRICK HENTGES CITY MANAGER KATHY JEAN YOUNG ll,~ ACTING CITY ENGINEER OPERATIONAL REPORT - MAY 1995 JUNE 6, 1995 SIGNIFICANT ACCOMPLISHMENTS General Responded to 128 Gopher State One-Call requests. Council table and map table were completed. Mark Winson resigned as Director of Public Works - last day of work was May 4, 1995. Bus shelter at City Hall was moved to a location west of the main 40th Ave. entrance. Painted cold storage service doors. Prepared for and assisted with City Auction. Installed outside bulletin board at City Hall. Repaired street light wiring on Central Ave. in front of Heights Theater. Boarded up City property at 4501-4555 Taylor. Interviewed two candidates for Maintenance I positions. Assisted with preparation for scheduled events for Heights Pride. Participated in the City Hall Open House. Streets Swept all City-owned parking lots. Mike O'Reilly promoted to Foreman of the Street Department. Hauled waterbreak spoil to Gallagher's. Hauled concrete and asphalt rubble to Midwest. Cleared brush from dead-end located at 45th Ave. and University alley. Saw cut waterbreak areas in preparation for permanent repairs. Patched miscellaneous potholes. Hauled compost to MSC yard from Anoka County. Operational Report - May 1995 June 6, 1995 Page 2 Parks Sewer Reconstructed guard rail for MSC basement storage area. Repaired walking path at LaBelle Park that was damaged during construction of storm sewer improvements. Cleaned and organized cold storage building. : Swept downtown area every other week as scheduled. Repaired street damaged by water break - Jefferson, 39th to 40th. Repaired street damaged by water break, 1123 43rd Ave. Repaired street damaged by water break - 41st Ave., Central - Van Buren. Repaired street in front of 39~)9 Polk, 66 Ton blacktop. New portable sound System was installed at Huset Park band shell. Repaired City Hall sidewalk and steps that are located behind the Police Station. Removed fence from north side of 500 38th Ave. storage yard - reason, purchase agreement. Mowed as required. Performed ballfield maintenance as required. Picked up trash as required. Installed new outdoor grill at Huset east. Installed new horseshoe courts at Lomianki Park. Painted Sullivan building. Hauled fill and seeded old skating area at Prestemon Park. Turned water on for drinking fountains. Took water samples at Sullivan Lake. Painted inside of Gauvitte building. Spot sprayed dandelions. Flushed ail frre hydrants west of Central Ave. Replaced (14) 3/4" water services with 1" service lines at Heritage Heights. Replaced sidewalk on Central Ave. in front of Bridgeman's as a new hydrant was installed. LaBelle Fountain was put into operation. Wargo Court Fountain was put into operation. Irrigation systems at Wargo Court, Van Buren parking lot and Huset East were activated. Huset Park wading pool house was replumbed. Installed a new storm culvert at LaBelle Park. Operational Report - May 1995 June 6, 1995 Page 3 Repaired water service to Huset West. Rebuilt Pump #2 at Sullivan Lift Station. Installed trash guard at Sullivan Lake. Jetted sanitary sewer lines, troublesome grease lines (White Castle, Leon's, Mr. Steak). Cleaned Sullivan lift station with the vactor. Inspected antennas on top of water tower. Water Responded to 79 Gopher State One Calls. Repaired 10 leaky meters. Installed 5 new water meters. 34 delinquent account water shut-offs. Weekly water samples taken as required. Engineering Six Cities - Appointment of Kathy Young as Treasurer. Continued work on several projects as follows: Building signs Building accessibility improvements Railroad crossing on Stinson Blvd. Misc. concrete north of 37th Ave. Mill Street. Sidewalk - 44th Ave., Tyler Pl. to Reservoir Blvd. MSC storage yard. Central Avenue improvements. Evaluate Eagle Point Software. Miscellaneous permits, surveys, computer input, drafting and filing. Continued working with City of Fridley on North Corporate Limit storm drainage and Highland Lake Diversion. KKY:jb 95-371 Columbia Heights Fire Department To: From: SUbject: Date: Pat Hentges, City Manager Charles Kewatt, Fire Chief Operation Report June 8, 1995 A. Significant Accomplishments Operation Report May 1995 1. Emergency Medical Calls - 103 2. Fire or Good Intent Calls - 26 3. Classification of Alarms Still Alarms - 116 Company Alarms - 8 General Alarms - 5 4. Total Calls for the Month - 129 5. Number of Total Calls Billed to Hilltop - 10 6. Training 235 Hours Station-Duty (paid-on-call personnel) 180 Hours Training (all personnel) 7. StruCture Fires with Property Loss May 15 3827 Central Avenue May 21 4943-7th Street NE 8. Mutual Aid - 0 Medical Office $2,000 Residential 500 B. Status of Department Goals 2. 3. 4. Inspection Department Status Report - May 1995 Not available at this time; to be included in June Operation Report. New Automatic Defibrillation Unit now in service. Unit donated by Boosters. New SCBA (Self Contained Breathing Apparatus) units have arrived. Units will be put in service when in-house training is complete. On the weekend of May 19-21, six Fire Cadets and 6 advisors attended the Boy Scouts of America Challenger District's Annual Camporee in Chaska. The Challenger District of the Boy Scouts is for mentally and physically handicapped persons of any age. For the Challenger Scouts, the weekend is their only chance to attend an outdoor camping excursion away from their families. Th~ CHFD Cadets were there to provide first aid standby, as many of the Challengers have medical problems. The Fire Cadets also taught the Challenger Scouts first aid for their merit badges. The Fire Cadets wish to convey their appreciation for the oppommity to attend this event yearly. Note: All participation was voluntary. C. Issues or Problems No Report. 95-116 TO: FROM: SUBJECT: DATE: COLUMBIA HEIGHTS POLICE DEPARTMENT Mayor, and City Council Members L~d M. Olson, Acting Police Chief Operational Report, May, 1995 June 8, 1995 I. Events/Accomplishments Ao I attended the Council Chamber dedication on May 1 and was pleased to see the fine job done by Public Works employees. The talent exhibited was an indicator of the quality people who work for the City. Bo I attended the Anoka County Joint Law Enforcement Council meeting held May 3 at the Anoka County Government Center in Anoka. The meeting was informative and the information regarding county wide transports, as well as Fridley's curfew center, became known. The county is in the process of passing the metro wide universal curfew ordinance that is becoming law in numerous other communities. Anoka County provided the county law enforcement community with a spring shoot. The changes and remodeling of the county gun range have become an integral part of police training in our county. The school D.A.R.E. season came to a close with the graduating fifth grade classes of Immaculate Conception and Valley View Elementary schools on May 10 and May 17 respectively. It is a personal pleasure to see the exuberant children attaining this level of knowledge. 1I. Projects/Goals Ao The Police Department took part in the Heights Pride week with an open house Thursday, May 18. With the help of several volunteers, we were able to provide the interested public with departmental tours, as well as the service of video taping and fingerprinting of children. Everyone I spoke with was quite pleased with the facilities and the hospitality. May 20 was the annual bicycle/property auction that was well attended, even with the competition of the day with reasonable weather. This sale also contained three old police vehicles, which probably helped draw more people. The sales totals were quite respectable. Mayor and City Council Page 2 June 8, 1995 CJ I met with the chief of police from Fridley regarding the plans and parameters of Columbia Heights joining the curfew center Fridley presently has. The program looks very good and should be of great benefit to our community should we be able to participate. m. Issues/Problems I attended the first budget meeting with the City Manager to go over the 1996 plans and funding on May 30. Some adjustments will need to be accomplished, but overall there were no major surprises. Bo The monthly crime statistics for the month of May continue to provide us with a stable but downward trend. Full copies of the monthly report will be distributed as quickly as it is completed. 95-164 CITY OF COLUMBIA HEIGHTS DATE: TO: FROM: RE: JUNE 5, 1995 PATRICK HENTGES CITY MANAGER WILLIAM ELRITE FINANCE DIRECTOR OPERATIONAL REPORT MAY 1995 JU~ 8 1~95 ACCOMPLISHMENTS: 1994 Audit: The 1994 audit has been completed and distributed to the Council. On June 19, 1995, the auditors will meet with the City Council and review and the audit report. MIS Coordinator Position: The MIS Coordinator position was filled on March 27th. In the first 2-1/2 months, Ed has gained a thorough knowledge of the City's computer system and made several clean-ups and enhancements to the City Hall network. This included upgrading several programs and providing badly needed training to several users. In addition, he has set up a network for the library that will be installed during the second week of June. The library has been in serious need of a network for several years to link the PCs and to share a central database. This was originally planned to be installed two years ago; however, due to a lack of staff it was not accomplished. DEPARTMENTAL GOALS: 1996 Budget Process: The 1996 budget process is well underway. Several departments were late in turning in their budget requests; however, they are all in at this time and we are back on schedule with the City Manager's review of the budget document. WE:dn 9506082 TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Patrick Hentgcs, City Manager Randy Quale, Recreation Director Operational Report, May 1-31, 1995 June 1, 1995 Ae Administration It's good to be here! During my first month at Columbia Heights, I made a concerted effort to meet and greet the representatives of those local community organizations that work closely with the Recreation Department. Some of these meetings included: ao Columbia Heights Basketball Association (Art Meadowcraft) - to review the Recreation Department's relationship with the Columbia Heights Basketball Association. Minnesota Youth Athletic Service (Giff Kaeler) - to discuss cooperative youth athletic programming and facility usage. City of Fridley (Police & Recreation Departments) - to brainstorm on ideas for the Community Core Values program. do lSD #13 Community Education (Karen Schaub) - to discuss facility usage concerns between the City and the school district. NEI College of Technology (Charles Dettmann & Harry Wilcox) - to discuss possible charges for the use of NEI's gymnasium. Preparations were made to open Silver L'ake beach for the summer (anticipating a June 9 opening.) Unlike previous years, there will be no lifeguards scheduled at Silver Lake Beach in 1995. Signs detailing the no lifeguard policy will be installed and press releases announcing the no lifeguard policy have been submitted to the local papers. Recreation Department staff assisted with planning and supervising the Heights Pride program during the week of May 15 - 20. The 2nd annual "Columbia Heights Challenge Cup" was held on May 20 in conjunction with the city-wide picnic. The Park and Recreation Commission team (including the Recreation Director) even managed to tie for first place ! Page Two Operational Report - May 1-31, 1995 Co Recreation 1. Ten Pee-Wee, ten Squirt and ten T-Ball baseball teams began their season. 2. Traveling baseball and softball teams began playing games. 3. Forty children attended the free baseball/softball clinics on May 20 as part of the Heights Pride program. 4. Middle school volleyball season concluded. 5. Eight slow pitch softball teams began their season. 6. Four summer cub teams began their season. 7. Adult softball teams in the Men's "E", Co-Ed, Women's and Church divisions began play. 8. The summer fireworks display will be held on Saturday, June 24 at Huset Park in conjunction with the Lions Club Jamboree. The fireworks will be a ground works display fired electronically and choreographed to music. Seniors 1. 38 seniors participated in a six day trip to Branson on May 8-13. 2. The senior boccie ball group began their season on May 8. 3. An open house was held in thc senior center on May 16 for "Celebrate Heights Pride" with approximately 100 people attending. 4. The senior coordinator assisted with the citywide open house on May 18. 5. A special program was held at Parkview Villa for "Celebrate Heights Pride" on May 19 with 63 seniors participating. 6. Thc senior coordinator and seven seniors served refreshments at the Housing and Community Fair on May 20. 7. Thc senior coordinator along with Fridley's senior coordinator planned and held a Senior Olympics Day on May 25. There were eight teams that competed in nine different events. 8. 31) seniors participated in a Defensive Driving class on May 26. Page Three Operational Report- May 1-31, 1995 D. John P. Murzyn Hall In 1995, thirty-four (34) out of fifty-two (52) Fridays and forty-eight (48) ()ut of fifty-two (52) Saturdays are booked, and in 1996, seven (7) out of fifty-two (52) Fridays and forty-two (42) out of fifty-two Saturdays are booked. Murzyn Hall hosted the first annual Columbia Heights Community and Housing Fair on May 20. RQ~im Admin\()p- Rpt. M ay C:OLUMBIA. HEIGHTS PUBLIC: LIBRARY 820 - 40th AVENUE COLUMBIA HEIGHTS, MN 55421-£ PHONE: (612) 782-;~ FAX: (612) 782-?_' CITY OF COLUMBIA HEIGHTS II. III. TO: FROM: Patrick Hentges, City Manager M. Rebecca Loader, Library Director~ SUBJECT: Operational report for May, 1995 DATE: June 2, 1995 Significatn Accomplisbments A. The Friends met on 5/1 with eight members present. B. On 5/10 fifteen people attended Senior Citizen Time. C. Three field trips visited the library on 5/4 and 5/5 with a total attendance of 58 children and 11 adults. D. The Board met on 5/2 with all members present. Departmental Goals A. On 5/1Marsha attended a MELSA workshop on technology for children. B. Heights Pride was celebrated during the week of May 15-20. The open house at the library on 5/20 drew 161 people. The Friends had a successful paperback sale, served refreshments, and greeted people. Barbara Miller, President of the Library Board, greeted people and passed out pencils and notepads. Irene Parsons was our guest author and autographed copies of her book for people. The staff worked very hard and deserves the highest recommendation. C. Interviews were held for Library Supervisor and Page positions. Mary Huschen was hired as the new Library Supervisor, and Riann Meyer, Lana Shuma, and Julie Vant were hired as new pages. D. The camcorder circulated 7 times. E. Jeanine participated in a cableshoot 5/5. F. Marsha and Kelly visited the schools on 5/16 to promote summer programs. G. The new version of the online catalog, Gateway, was up and running 5/19. H. On 5/18 the library received its ADA signs. Issues and Problems A. Becky had a meeting with Honeywell on 5/17 to clear up some questions and establish reporting procedures. B. Water flooded the basement activity room on 5/30. Public Works is correcting the problem. April statistics are not yet available.  ;~IP"~E0 ,~T.I ~ ISOYINKL reWc~ p.p~, CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: PATRICK HENTGES CITY MANAGER KATHYJEAN YOUNG lkO~ ACTING CITY ENGINEER OPERATIONAL REPORT - MAY 1995 JUNE 6, 1995 General SIGNIFICANT ACCOMPLISHMENTS Streets Responded to 128 Gopher State One-Call requests. Council table and map table were completed. Mark Winson resigned as Director of Public Works - last day of work was May 4, 1995. Bus shelter at City Hall was moved to a location west of the main 40th Ave. entrance. Painted cold storage service doors. Prepared for and assisted with City Auction. Installed outside bulletin board at City Hall. Repaired street light wiring on Central Ave. in front of Heights Theater. Boarded up City property at 4501-4555 Taylor. Interviewed two candidates for Maintenance I positions. Assisted with preparation for scheduled events for Heights Pride. Participated in the City Hall Open House. Swept all City-owned parking lots. Mike O'Reilly promoted to Foreman of the Street Department. Hauled waterbreak spoil to Gallagher's. Hauled concrete and asphalt rubble to Midwest. Cleared brush from dead-end located at 45th Ave. and University alley. Saw cut waterbreak areas in preparation for permanent repairs. Patched miscellaneous potholes. Hauled compost to MSC yard from Anoka County. Operational Report - May 1995 June 6, 1995 Page 2 Parks Sewer Reconstructed guard rail for MSC basement storage area. Repaired walking path at LaBelle Park that was damaged during construction of storm sewer improvements. Cleaned and organized cold storage building. : Swept downtown area every other week as scheduled. Repaired street damaged by water break - Jefferson, 39th to 40th. Repaired street damaged by water break, 1123 43rd Ave. Repaired street damaged by water break - 41 st Ave., Central - Van Buren. Repaired street in front of 3909 Polk, 66 Ton blacktop. New portable sound system was installed at Huset Park band shell. Repaired City Hall sidewalk and steps that are located behind the Police Station. Removed fence from north side of 500 38th Ave. storage yard - reason, purchase agreement. Mowed as required. Performed ballfield maintenance as required. Picked up trash as required. Installed new outdoor grill at Huset east. Installed new horseshoe courts at Lomianki Park. Painted Sullivan building. Hauled fill and seeded old skating area at Prestemon Park. Turned water on for drinking fountains. Took water samples at Sullivan Lake. Painted inside of Gauvitte building. Spot sprayed dandelions. Flushed all fire hydrants west of Central Ave. Replaced (14) 3/4" water services with 1" service lines at Heritage Heights. Replaced sidewalk on Central Ave. in front of Bridgeman's as a new hydrant was installed. LaBelle Fountain was put into operation. Wargo Court Fountain was put into operation. Irrigation systems at Wargo Court, Van Buren parking lot and Huset East were activated. Huset Park wading pool house was replumbed. Installed a new storm culvert at LaBelle Park. Operational Report - May 1995 June 6, 1995 Page 3 Repaired water service to Huset West. Rebuilt Pump #2 at Sullivan Lift Station. Installed trash guard at Sullivan Lake. Jetted sanitary sewer lines, troublesome grease lines (White Castle, Leon's, Mr. Steak). Cleaned Sullivan lift station with the vactor. Inspected antennas on top of water tower. Water Responded to 79 Gopher State One Calls. Repaired 10 leaky meters. Installed 5 new water meters. 34 delinquent account water shut-offs. Weekly water samples taken as required. Engineering Six Cities - Appointment of Kathy Young as Treasurer. Continued work on several projects as follows: Building signs Building accessibility improvements Railroad crossing on Stinson Blvd. Misc. concrete north of 37th Ave. Mill Street. Sidewalk - 44th Ave., Tyler Pl. to Reservoir Blvd. MSC storage yard. Central Avenue improvements. Evaluate Eagle Point Software. Miscellaneous permits, surveys, computer input, drafting and filing. Continued working with City of Fridley on North Corporate Limit storm drainage and Highland Lake Diversion. KKY:jb 95-371 Columbia Heights Fire Department To: From: Subject: Pat Hentges, City Manager Charles Kewatt, Fire Chief Operation Report Date: June 8, 1995 Operation Report May 1995 A. Significant Accomplishments 1. Emergency Medical Calls - 103 2. Fire or Good Intent Calls - 26 3. Classification of Alarms Still Alarms - 116 Company Alarms - 8 General Alarms - 5 4. Total Calls for the Month - 129 5. Number of Total Calls Billed to Hilltop - 10 6. Training 235 Hours Station-Duty (paid-on-call personnel) 180 Hours Training (all personnel) 7. Structure Fires with Property Loss May 15 3827 Central Avenue May 21 4943-7th Street NE 8. Mutual Aid - 0 Medical Office $2,000 Residential 500 B. Status of Department Goals 2. 3. 4. Inspection Department Status Report - May 1995 Not available at this time; to be included in June Operation Report. New Automatic Defibrillation Unit now in service. Unit donated by Boosters. New SCBA (Self Contained Breathing Apparatus) units have arrived. Units will be put in service when in-house training is complete. On the weekend of May 19-21, six Fire Cadets and 6 advisors attended the Boy Scouts of America Challenger District's Annual Camporee in Chaska. The Challenger District of the Boy Scouts is for mentally and physically handicapped persons of any age. For the Challenger Scouts, the weekend is their only chance to attend an outdoor camping excursion away from their families. The CHFD Cadets were there to provide fn'st aid standby, as many of the Challengers have medical problems. The Fire Cadets also taught the Challenger Scouts first aid for their merit badges. The Fire Cadets wish to convey their appreciation for the opportunity to attend this event yearly. Note: All participation was voluntary. C. Issues or Problems No Report. 95-116 TO: FROM: SUBJECT: DATE: COLUMBIA HEIGHTS POLICE DEPARTMENT ,, Mayor and City Council Members Lc~rf~d M. Olson, Acting Police Chief Operational Report, May, 1995 June 8, 1995 I. Events/Accomplishments I attended the Council Chamber dedication on May 1 and was pleased to see the fine job done by Public Works employees. The talent exhibited was an indicator of the quality people who work for the City. I attended the Anoka County Joint Law Enforcement Council meeting held May 3 at the Anoka County Government Center in Anoka. The meeting was informative and the information regarding county wide transports, as well as Fridley's curfew center, became known. The county is in the process of passing the metro wide universal curfew ordinance that is becoming law in numerous other communities. Anoka County provided the county law enforcement community with a spring shoot. The changes and remodeling of the county gun range have become an integral part of police training in our county. The school D.A.R.E. season came to a close with the graduating fifth grade classes of Immaculate Conception and Valley View Elementary schools on May 10 and May 17 respectively. It is a personal pleasure to see the exuberant children attaining this level of knowledge. II. Projects/Goals The Police Department took part in the Heights Pride week with an open house Thursday, May 18. With the help of several volunteers, we were able to provide the interested public with departmental tours, as well as the service of video taping and fingerprinting of children. Everyone I spoke with was quite pleased with the facilities and the hospitality. Bo May 20 was the annual bicycle/property auction that was well attended, even with the competition of the day with reasonable weather. This sale also contained three old police vehicles, which probably helped draw more people. The sales totals were quite respectable. Mayor and City Council Page 2 June 8, 1995 Co I met with the chief of police from Fridley regarding the plans and parameters of Columbia Heights joining the curfew center Fridley presently has. The program looks very good and should be of great benefit to our community should we be able to participate. IH. Issues/Problems mo I attended the first budget meeting with the City Manager to go over the 1996 plans and funding on May 30. Some adjustments will need to be accomplished, but overall there were no major surprises. The monthly crime statistics for the month of May continue to provide us with a stable but downward trend. Full copies of the monthly report will be distributed as quickly as it is completed. 95-164 CITY OF COLUMBIA HEIGHTS DATE: TO: FROM: RE: JUNE 5, 1995 PATRICK HENTGES CITY MANAGER WILLIAM ELRITE FINANCE DIRECTOR OPERATIONAL REPORT MAY 1995 ACCOMPLISHMENTS: 1994 Audit: The 1994 audit has been completed and distributed to the Council. On June 19, 1995, the auditors will meet with the City Council and review and the audit report. MIS Coordinator Position: The MIS Coordinator position was filled on March 27th. In the first 2-1/2 months, Ed has gained a thorough knowledge of the City's computer system and made several clean-ups and enhancements to the City Hall network. This included upgrading several programs and providing badly needed training to several users. In addition, he has set up a network for the library that will be installed during the second week of June. The library has been in serious need of a network for several years to link the PCs and to share a central database. This was originally planned to be installed two years ago; however, due to a lack of staff it was not accomplished. DEPARTMENTAL GOALS: 1996 Budget Process: The 1996 budget process is well underway. Several departments were late in turning in their budget requests; however, they are all in at this time and we are back on schedule with the City Manager's review of the budget document. WE:dn 9506082 NOTICE OF OFFICIAL MEETING Notice is hereby given that an official meeting is to be held in the City of Columbia Heights as follows: Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: 95-152 Police Civil Service Commission Tuesday, May 30, 1995 3:30 P.M. CITY HALL CONFERENCE ROOM 590 40th Avenue N.E. AGENDA 1. Amendment to Police Rules and Regulations PROPOSED AMENDMENT TO THE POLICE RULES AND REGULATIONS: Section 10, Subdivision 2: After the words "Community Service Officer", add new words "or Police Reservist." The balance of the wording will be unchanged. 2. Police Officer and Police Chief Selection Progress Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. SENT BY:Xerox Telecopier 7021 ; 5-22-95 ; 15:47 ; COUNTY ADMIN.~ 612 ?82 2801;~ 1 ANOKA COUNTY HOUSING AND REDEVELOPMENT AUTHORITY Jim A. K~ Post-ItTM brand fax transmittal memo 7671 I#of pages ~. May 19, 1995 TO: HRA INTER~-O~/~RNME~-NT~L ADVISORy COMMITTEE MEMBERS I am writing to inform you that the Anoka County Housing & Redevelopment Authority (HRA) will be considering, at their May 23rd meeting, the attached amendment to the Joint Powers A~reernent between Anoka County and the Anoka County HRA, which would delegate responsibility for the administration of the CBDG and HOME programs to the Anoka County HI=LA. The purpose of this amendment is to consolidate like' programs and activities under the appropriate policy board. Other than moving the final approval authority to the Anoka County .HRA, there will be no other changes in the program, procedures or staffing. These programs will continue in the same manner in which they have been administered over the last thirteen years. This item was placed on the agenda of the HRA Technical Advisory Committee meeting, which was held on Thursday, May 18th, at 2:30 p.m., in the City of Blaine. Should you have any questions regarding this matter, please do not hesitate to contact me. TY:bje Enclosure cc: Commissioner Paul McCarron Sincerer/, %-7-' Tim Yantos Executive Director Telephone: (612) 323-5680; Fax: 323-5682; TDD/'rTY; 323-5289 Government Center, Administration Office, 2100 3rd Avenue, Anoka, MN 55303-2489 CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT MEMO TO: FROM: DATE: SUBJECT: Len Olson, Police Captain Randy Quale, Recreation Director June 7, 1995 Silver Lake Beach Concerns As you are probably aware, Silver Lake Beach will be open this summer from June 9 through September 4, 1995. Unlike previous years, no lifeguards will be on duty at Silver Lake Beach this summer. Therefore, all beach users will be responsible for their own safety. With no supervision on site, I'm concerned that Silver Lake Beach will be susceptible to vandalism and may become a hang out for underage drinkers. It would be appreciated if you would have your officers patrol Silver Lake Beach on a regular basis. This would certainly help prevent vandalism and other inappropriate behaviors. The Recreation and Park Department staffs will also periodically patrol the beach to be on the look out for any problems. As a FYI, Bill Elrite and I are working on getting a phone installed at Silver Lake Beach. I believe a phone is needed so that beach users can call 911 in the event of a drowning emergency. I'll keep you updated on the phone installation. If you have any questions on this matter, please give me a call at extension 2861. /~ /~ c/r~yf / Sin C~~ C~~ HEIGHTS ion Director RQ/rq xc: Patrick Hentges, City Manager Lauren McClanahan, Acting Public Works Director Vern Rozmark, Parks Foreman RQFILES: SLBPOLICE.MEM COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor Joseph Sturdevant City Council Members Patrick, Hentges, City Manager ~. Leonard M. Olson, Acting Police Chief Safe and Sober Campaign (ATAC) June 2, 1995 MAN^GER Just a short report to update you with the latest quarterly activity report. Our City, as you know, has been a participant in the ATAC grant initiatives for several years. The latest County grant runs throughout 1995, ending in September. Slight changes in the grant mandated our officers who actively participate to also attend specialized training in seat belt use, as well as DWI refreshers. Activities for the period March through May are as follows: Enforcement Activities 21 1 27 9 58 i i 95-156 COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD NW, ANDOVER, MINNESOTA 55304 (612) 754-3520 FAX (612) 754-3532 MEMORANDUM TO: City Managers City Clerks Township Boards Public Works Directors City Engineers County Engineers May 18, 1995 Jon G. Olson, PE ,. ~ Anoka County Engineer 1996-2000 5 Year Highway Improvement~ian Please find enclosed, a copy of the 1996-2000 5 Year Highway Improvement Plan for the Anoka County Highway Department. This Plan was adopted by the County Board on April 25, 1995. The Plan also includes the 1995 component of the Highway Department Budget for informational pu~oses only. Much of this work is already underway. The Plan also includes, a detaded listing for improvements to the Anoka County Highway System for the years 1996 thru the year 2000. This document is to be used only as a planning document and is not a commitment on the part of Anoka County to fund projects in the year shown in the plan. No project is funded in the Anoka County System until the budget is approved by the Anoka County Board in December proceeding any budget cycle. For example, the 1996 component of this plan will not be approved until December of 1995.. However, the 5 Year Plan does give the Department direction as to which projects should be pursued through the Environmental design and Right-of-Way processes so that they can be constructed in the year budgeted. Please notice that this Plan is based on existing levels of funding and the assumption that other interested parties will be able to fund their portion of the work in the years budgeted. Several projects assume that additional outside funding will become available and/or that Mn/DOT will have significant participation in some projects. Lacking the participation of local units of government and/or Mn/DOT in any of those projects would undoubtedly cause delays in the years anticipated for construction. In determining the content of this 5 Year Plan, the Anoka County Board has determined that the primary goal of the Anoka County Highway Department is first to preserve the existing system against further deterioration. The second priority is to manage the system which exists in the most efficient manner possible to the betterment of the travelling public and the third area of emphasis is on expanding the Anoka County Highway System in an effort to keep up with public demand and the expansion of road usage in the Anoka County area. These criteria were utilized in developing Affirmative Action / Equal Opportunity Employer -2- this 5 Year Plan. Please note that the annual component for construction indicates that the Anoka County Highway Department budget for construction is approximately $5,000,000. For that reason, you will notice that several years assume extra ordinary funding and if that funding is not realized, again, these projects will be delayed into future years. If you have any questions regarding information included in this 5 Year Plan, please feel free to contact Jon Olson or Doug Fischer at 754-3520. dmh/2-SYRPL COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD NW, ANDOVER, MINNESOTA 55304 (612) 754-3520 FAX (612) 754-3532 MEMORANDUM TO: -City Managers City Clerks Township Boards Public Works Directors City Engineers County Engineers Jon G. Olsort, PE Anoka County Engineer 1996-2000 5 Year Highway Im rove p mcnt i'lan Please find enclosed, a copy of the 1996-2000 5 Year Highway Improvement Plan for the Anoka County Highway Department. This Plan was adopted by the County Board on April 25, 1995. The Plan also includes the 1995 component of the Highway Department Budget for informational purj?oses only. Much of this work is already underway. The Plan also includes, a detailed listing for improvements to the Anoka County Highway System for the years 1996 thru the year 2000. This document is to be used only as a planning document and is not a commitment on the part of Anoka County to fund projects in the year shown in the plan. No project is funded in the Anoka County System until the budget is approved by the Anoka County Board in December proceeding any budget cycle. For example, the 1996 component of this plan will not be approved until December of 1995.. However, the 5 Year Plan does give the Department direction as to which projects should be pursued through the Environmental design and Right-of-Way processes so that they can be constructed in the year budgeted. Please notice that this Plan is based on existing levels of funding and the assumption that other interested parties will be able to fund their portion of the work in the years budgeted. Several projects assume that additional outside funding will become available and/or that Mn/DOT will have significant participation in some projects. Lacking the participation of local units of government and/or Mn/DOT in any of those projects would undoubtedly cause delays in the years anticipated for construction. In determining the content of this 5 Year Plan, the Anoka County Board has determined that the primary goal of the Anoka County Highway Department is first to preserve the existing system against further deterioration. The second priority is to manage the system which exists in the most efficient manner possible to the betterment of the travelling public and the third area of emphasis is on expanding the Anoka County Highway System in an effort to keep up with public demand and the expansion of road usage in the Anoka County area. These criteria were utilized in developing Affirmative Action / Equal Opportunity Employer -2- this 5 Year Plan. Please note that the annual component for construction indicates that the Anoka County Highway Department budget for construction is approximately $5,000,000. For that reason, you will notice that several years assume extra ordinary ~.nding and if that funding is not realized, again, these projects will be delayed into mmre years.  y.o~u have any questions regarding information included in this 5 Year Plan, please el tree to contact Jori Olson or Doug Fischer at 754-3520. dmh/2-SYRPL ANOKA HIGHWAY COUNTY DEPARTMENT ANOVA Five Year Highway Improvement Plan COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD NW, ANDOVER, MINNESOTA 55304 (612) 754-3520 FAX (612) 754-3532 MEMORANDUM TO: FROM: REGARDING: Public Works Committee Jon G. Olson, County of Engineer 1996-2000 5 Year Highway Improvement Plan April 17, 1995 Again this Spring, we have had the opportunity to review the Capital Improvement Program Proposals from the Anoka County Highway Department as well as a proposed 5 Year Improvement Plan. It is becoming ever increasingly evident that funding is not sufficient to meet the needs and demands on the Anoka County Highway System. For that reason several adjustments have been made to this plan for 1996-2000. Several major realignment projects have been removed from the 5 Year Plan, those include: Round Lake Boulevard, north of CR 24; Hanson Boulevard, north of CSAH #22; and Lexington Avenue north of CSAH #18. These projects have been removed from the plan because it is evident that they would not be fundable in the foreseeable future. There are several Capital Improvement Projects which have remained in the plan which are not totally funded at the time of its adoption. This plan assumes that additional funding will become available for those projects in the near future utilizing bonding, cooperative agreements with Mn/DOT, significant local government participation, or other undefined innovative funding proposals. The demand on the Anoka County Highway System is increasing ra~.idly as expansion in Anoka County as well as to the north and west continues. S~gnificant portions of the System are showing the distress caused by that increased usage and as in the past I would suggest that our orders of priorities be as follows. The primary goal of the Anoka County Highway Department should first be to preserve the existing system against further deterioration. This can best be done by an aggressive overlay program along with crack filling, reconstruction of existing facihties to current standards as funds are available, and a concerted maintenance effort to protect the investment the County has made in these facilities. The second priority should be to manage the system we have in the most efficient manner possible. Several projects in the past, under the leadership of Jane Pemble, have resulted in significant savings to the travelling public through utilizing Management practices such as signal timing projects which improve the efficiency of the roadways. Affirmative Action / Equal Opportunity Employer -2- The Department will continue to explore additional types of management projects which will benefit the residents of Anoka County. The ~ird area of emphasis should be the expansion of the System. This includes expancling routes from the existing .two lane oi four lane faciliues to four, five or six lane facilities as the need arises. We ~ave a significant need for expansion within the County at the current time which is n6L fundable. We will continue to manage traffic until such times as we are able to increase capacity on those systems. . The attached Five Year Plan, using the above criteria,-is presented for your consideration. Again, the assumption has been made that major expansion projects as well as major bridge projects will be funded by additional income over and above the normal budget of the Anoka County Highway Department. Because of the lead time invOlved in preparing plans, obtaining penmts and purchasing fights-of-ways, we are currently completing plans for the 1996 projects included in this docmnent and will begin shortly to work on the 1997 and '1998 projects so that they can be constructed in the year programmed. If you have any questions or comments on these projects or this plan, please feel free to . call Jane Pemble, Doug.Fischer or myself at your .convenience. dmh/2-YRPLAN ANOKA COUNWY FIVE YEAR PLAN Explanation of Columns Column 1 - Type of Project C.W.- County Wide - used for projects not yet identified as to location such as overlays or signals C.R. - County Road Projects C.S.A.H. County State Aid Highway Project Column 2 - Road Number Column 3 - Project Number if Assigned Column 4 - Description of Project Column 5 - Year project is currently scheduled for "Other" indicates after five years Column 6* - Estimated Construction Costs Column 7 - Funding Type Blank - Regular Funding by Annual Budget Process Y - Capital Improvement Project funded by CIP Funds. See 1994 - 1996 Capital Improvement Plan F - Approved for Federal Funding Funds Not Necessarily Available For years 1995 - 1999 the type of project is noted between Columns 5 & 6 with the following key: P = Preservation M = Management E = Expansion "-E A / ANOKA 1995 CIP NE], ROUTE COUNTY PREIGRAM LOCATION 2~I~3E DvEP i Page No. 1 03/07/95 PROJECTS DELETED FROM THE DRAFT CIP & THIS DRAFT 5 YEAR PLAN ANOKA COUNTY HIGHWAY DEPARTMENT FIVE YEAR PLAN -.LISTING PROJECT NUMBER DESCRIPTION YEAR YEAR SCHEDULED: C.W. O CSAH 9 91-O3-,O9 CSAH 17 91-O5-17 C.R. '78 91-O4-78 C..R. '78 88-20-78 '' Subtotal '' Page No. 2 03/07/95 1996 ADDITIONAL SALT STORAGE FUNDING 1996 1/2 M S. OF CSAH 24 TO N. CO. 1'996 LINE C.R. 80 TO CSAH 22 PLANNING 1996 CR 103 TO N. CgUNTY LINE 1996 DESIGN CSAH 22 TO CR 103 DESIGN/ENVIR. 1996 907000 ANOKA COUNTY HIGHWAY DEPARTMENT FIVE .YEAR PLAN - LISTING ENGINEERS CIP CONTROL ESTIMATE STATUS NUMB 40.9000 R 0 40000 R O 60000 R O 40000 R O 358000 R 0 PROJECT NUMBER DESCRIPTION YEAR YEAR SCHEDULED: '1997 ENGINEERS CIP CONTROL ESTIMATE STATUS NUMB C.W. O 94-38-00 SALT STORAGE IMPROVEMENT 1997 109250 R CSAH 3 02-603-03 TH 47 TO TH 10 1997 850000 R CSAH 9 91-O3-09 1/2 'M S. OF CSAH 24 TO N. CO. 1997 225000 R LINE . CSAH 17 91-05-17 C.R. 80 TO csa~ 22 1997 310000 R DESIGN/ENVIR. C~.R. 78 9!-O4~78 CR 103 TO N. COUNTY LINE 1997 210000 R DESIGN/ENV ~ Page No. 3 I 1704250 03/07/95 ANOKA COUNTY HIGHWAY DEPARTMENT FIVE YEAR PLAN - LISTING 0 O 0 0 O PROJECT NUMBER DESCRIPTION YEAR ENGINEERS CIP CONTROL rESTIMATE STATUS NUMB YEAR SCHEDULED: 1998 CSAH 3 02-603-03 TH 47, TO TH 210 1998 CSAH 9 91-O3-09 1/2 MILE S. O.~ CSAH 24 TO N. 1998 CTY LN CSAH 17 91-O5-17 C.R.80 TO CSAH 22 1998 C.R. 78 91-O4-78 C.R. 103 TO NORTH CTY LINE 1998 C.R. 78 88-20-78 CSAH 22 to C.R.103 PHASE i 1998 Subtotal Page No. 4 03/07/95 1175000 R O 1036000 R 21 1950000 R 42 1300000 R 90 1500000 R 87' 6961000 ANOKA COUNTY HIGHWAY DEPARTMENT FIVE YEAR PLAN - LISTING PROJECT NUMBER DESCRIPTION YEAR '* YEAR SCHEDULED: 1999 C.R. 7S 88-20-78 CSAH 22 TO CR 103 PHASE 2 '' Subtotal ''' Total ENGINEERS C!P CONTROL ESTIMATE STATUS NUMB 1999 1092500 R 0 1092500 ANOKA COUNTY PROJECTS REMOVED FROM C.I.P. I'rrMI.I~A ? ll~ PRGJ. NO. D[$£1~I~'i'IDN · 4 is 7-~ $~-ZC-T~_ ~S~H 27 '." CF 103 ,DE~IGN,E'~v~ ;r~5~ooc' Page No. 1 03/07/95 ANOKA COUNTY HIGHWAY 'DEPARTMENT FIVE YEAR PLAN - LISTING PROJECT NUMBER DESCRIPTION YEAR SCHEDULED: 1995 C.W. 0 95-07-00 C.W. 0 C.W. 0 C.W. 0 C.W. 0 C.W. 0 C.W. 0 C.W. 0 CSAH 1 CSAH CSAH 3 CSAH 3 CSAH 8 CSAH 9 CSAH 9 CSAH 10 CSAH 11 CSAH 23 CASH 78 C .R. 78 CSAH 78 C.R. 1~17 95-02-00 95-01-00 95-08-00 94-25-00 94-38-00 94-41-OO O2-601-35 94-40-O1 94-13-O3 1995 BRIDGE MAINTENANCE 1995 CRACK FILLING 1995 OVERLAYS 1995 SIGNAL PAINTING 1995 SIGNALS UNASSI'GNED (1) MISC. ROCK WALL REPAIR SALT STORAGE IMPROVEMENTS SPECIAL OVERLAYS NEW 610 TO MISSISSIPPI BLVD WIDEN FROM "Y" TO EGRET. RELOCATE FOR TRANSIT HUB TRANSIT $ 02-603-03 TH 47 TO TH tO 02-608-08 INTERSECTION IMP. AT HWY 47 02-609-04 02-609-06 95-04-10 BRIDGE #02536 (MCGREW) 1994 FUNDS BRIDGE #02536 APPROACHES 1994 FUNDS SIGNAL AT TH 49 95-03-11 SIGNAL AT CSAH 18 02-623-07 INTERSECTION WITH TH 49 -1994 FUNDS 02-678-09 CHANNELIZE AT 121st 88-20-78 CSAH 22 TO CR 103 DESIGN/ENVIRO. 02-678-08 WIDEN AT CSAH 1! NORTH LEG, 91-07-117 SUNSET RD. CR 76 TO,CSAH 26 Subtotal * P=PRESERVATION M=MANAGENIENT E=EXPANSION ,ENGINEERS CIP YEAR * ESTIMATE STATUS 1995 P 25000' 1995 P 50000, 1995 P 600000 1995 P 30000 1'995 M' 30000 1995 P 85000 1995 P 287000 Y 1995 P 523000 1995 P 934000 1995 M 50000 1995 M 800000 Y 1995 M 30000 Y 1995 P 100000 1995 P 3000 1995 P 214072 1995 M 30000 1995 M 30000 1995 ~ 460000 1995 'M 300000 1995 E 50000 Y 1995 ~ 1995 E 544000 Y 5275072 CONTROL NUMB 0 0 0 0 0 0 0 0 3 0 0 0 444 17 18 0 0 52 0 0 ,0 100 ANOKA COUNTY 1995 PLANNED COUNTY IHPROVEHENTS I I ! I I ! LEGEND; ANOKA COUNTY 1995 OVERLA- PRDGmAM L~ Page No. 2 O3/17/95 ANOKA COUNTY HIGHWAY DEPARTMENT FIVE YEAR PLAN - LISTING PROJECT NUMBER ** YEAR SCHEDULED: 1996 C.W. O 96-03-00 C.W. O 96-04-00 C.W. O 96-02-00 C ~ W. O 96-O1-OO C.W. C.W. O 95-17-OO C.W. C.R, 7 CSAH 17 CSAH 26 CSAH 35 C.R. 60 ** Subtotal DESCRIPTION , ENGINEERS CIP YEAR ESTIMATE STATUS 1996 BRIDGE MAINTENANCE 1996 SIGNAL PAINTING 19~6 CRACK FILLING 1996 OVERLAYS 1996 SIGNALS UNASSIGNED CENTRAL FUELING SYSTEM 1996 p 25000 1996 P 30000 1996 P 50000 1996 P 500000 (4) 1996 M 130000 1996 M 324000 Y M 673000 Y 94-38-00 SALT STORAGE FOR OUTLYING SHOPS 1996 94-03-07 CSAH 22 TO CSAH 24 (OLD CR 55) 19,96 BRIDGE OVER I35W DESIGN 94-45-26 CSAH 22 TO MARTIN LK. DR. ~O2-635-08 CSAH #8 TO T.H.10 93-04-60 T.H. 65 TO ELK NETTA DRIVE 91-08-108 CS~H 35 TO EAST CTY LINE 1996 p RECONSTRUCT CR 116 AT TH 47 (~90 1996 M $) 7051626 Carry over Funds P 2012277 1996 E,P 364500 Y 9996 P 175000 1996 E~P 940116 1996 P 1155989 ,.626~44 45000 $1 ;'200 ;,989~ Subtotal Non Road Contract $5,850,637 $ 99?,000 Total $4,853,637 Preservation Management Expansion CONTROL NUMB O O 448 61 79 .96 ~ ANOKA ? · // COUNTY 1996 PLANNED CDUNTY IMPRDVEMENTS LEGEND: · ~ · · · · · · · CDNST$2LICTIUN Page No. 3 03/17/95 ANOKA COUNTY HIGHWAY DEPARTMENT FIVE YEAR PLAN - LISTING PROJECT NUMBER DESCRIPTION YEAR ** YEAR SCHEDULED: 1997 ~ C.W. 0 97-03-00 !997 BRIDGE MAINTENANCE 1997 C.W. 0 97-02-00 1~97 CRACK FILLING 1997 C.W. 0 .97-01-00 1997 OVERLAYS, 1997 C.W. 0 1997 SIGNALS UNASSIGNED (4) 1997 CSAH 1 02-601-38 RIESLING TO CSAH 7 19.97 CSAH 5 CSAH 22 TO CSAH 24 1997 CSAH 17 02-617-08 BRIDGE OVER I35W 1997 CSAH 17 02-6,17-07 CSAH 10 TO .5 NORTH OF CSAH 12 1997 CSAH 17 CSAH 14 TO 1000 FT N. OF CSAH 1997 12 ** Subtotal ** P= PRESERVATION M=MANAGEMENT .E=EXPANSION Assume Additional Bridge Funds ENGINEERS CIP ~ ESTIMATE STATUS 25000 50000 500000 130000 787298 984731 1895680 Y 2361894 1013660 7748263 $4,257,574 Total #3,490,689 CONTROL NUMB 0 0 0 0 4 474 41 (1) 40 (2)' 37 (3) (1) PROJECT REQUIRES PARTICIPATION BY BLAINE & Mn/pOT FOR AN ADDITIONAL $1,750,000 NOT NOW OBLIGATED (2) PROJECT DEPENDENT ON (1) PROCEEDING (3) PROBABLY DOES NOT MAKE' SENSE WITHOUT (1) & (2) ANOKA COUNTY LEGEND: Page No. 4 03/07/95 ANOKA COUNTY HIGHWAY DEPARTHENT FIVE YEAR PLAK-- LISTING PROJECT NU~BEk DESCRIPTION YEAR SCHEDULED: 1998 C.W. 0 .W. 0 98-02-00 C.W. 0 C.W. O W. 0 CSAH ! 02-601-37 CSAH 12 02-612-08 CSAH 14 CSAH 17 CSAH .78 CSAH $78 1998 BRIDGE!MAINTENANCE 1998 CRACK FILLING 98-01-O0 1998 OVERLA~S 1998 SIGNALS UNASSIGNED (4) HES HATCHES '$674,000 FED 'FUNDS 84 TH AVE TO RICKARD RD +2.01 FED.$ CR #51 TO T.H. 65 94-10-14 INTERCHANGE AT 1-35W PLANNING CSAH 14 TO 14,9TH AVE 02-678-11 CSAH Ii (SOUTh LEG) TO CSAH1 C.R. 2116 RAiL GRADE SEPERATION o 95-05-116 'RAHSEY BLVD TO CR 83 ** Sub~otal * P=PR~SERVATI ON M=MANAGEMENT E =EXPANS I ON Assume Extra Bridge Total ENGINEERS CIP YEAR * ESTI~iATE STATUS 1998 ' p 30000 !998 P 50000 1998 p 500000 1998 P 140000 1998 M 171000 1998 P 580000 1998 E 1425000 '1995 E 360000 1998 E 1327246 1998 E 1425000 1998 M 430000 '1998 E .555600 6993246 $360,000 $6,633,246 CONTROl NUMB 0 0 0 1 28 0 39 89 0 97 ANOKA COUNTY 1998 PLANNED COUNTY INPROVENENT$ KSCRIPTII~H $ r'$ T IlM, Tr [: LEGEND: Page No. 5 O3/~7/95 ANOKA COUNTY HIGHWAY DEPARTMEN,T FIVE YEAR PLAN - LISTING -PROJECT NUMBER YEAR SCHEDULED: 1999 C.W, 0 99-03-00 C.W. 0 98-~2-00 W. 0 98-O1-O0 C.W. CSAH 9 CSAH CSAH 14 CSAH 17 CSAH 78 Subtotal DESCRIPTION YEAR * 1999 BRIDGE MAINTENANCE 1999 CRACK FILLING 1999 OVERLAYS 1999 SIGNALS (4) CR 116 TO COON CREEK DR HANSON INTERCHANGE WITH TH DE/RW INTERCHANGE AT 1-35W 149TH AVE TO CSAH 18 RAIL GRADE SEPERATiON Assume Extra Bridge Total ENGINEERS CIP ESTIMATE STATUS 1999 P 1999 p 1999 P !999 M 1999 P 1999 E 1999 E '1999 P 1999 M 35000 50000 150000 1574596 1560000 Y 3535000 y 1370061 695000 y 9509657 $5, 35, ooo $4,374,657 CONTROL NUMB 0 0 0 0 0. 0 36 ,0 P=PRESERVAT I ON M=MANAGEMENT E=EXPANS I ON ANOKA COUNTY 1999 PLANNE]) COUNTY IHPRnVIrMENTS IT[# LDCAT IC]~ PROj. ~ II, SCRIPT I[~ Page No. 6 03107/95 ANOKA COUNTY HIGHWAY DEPARTMENT FIVE YEAR PLAN - LISTING PROJECT NUMBER ** YEAR SCHEDULED: 2000 C.W. 0 00-02-00 C.W. 0 00-03-00 C.W. 0 00-01-00 C.W. 0 CSAH ** Subtotal DESCRIPTION ENGINEERS CIP YEAR * ESTIMATE STATUS 2000 CRACK FILLING 2000 2000 BRIDGE MAINTENANCE 2000 2000 OVERLAYS 2000 2000 SIGNALS UNASSIGNED (4) 2000 HANSON INTERCHANGE WITH TH 10 2000 70000 40000 750000 200000 1780000 Y 2840000 CONTROl 'NUMB 0 0 0 0 0 P=PRE SERVAT I ON M=MANAGEMENT , E =E XP~NS I ON ~' ANOKA COUNTY LEGEND: Page No. 7 03/07/95 ANOKA COUNTY HIGHWAY DEPARTMENT FIVE YEAR PLAN - LISTING PROJECT NUMBER DESCRIPTION YEAR YEAR SCHEDULED: OTHR C.W.. C.W. O CSAH CSAH 1 CSAH 3 CSAH 5 CSAH 5 CSAH 6 CSAH 6 CSAH 7 CSAH 8 CSAH , 9 CSAH ~ 9 CSAH 9 CSAH 9 CSAH 9 CSAH 10 CSAH 10 C.R. 10 CSAH tl CSAH !1 CSAH 13 CSAH 13 CSAH 13 CSAH 14 02-614-13 SIGNALS UNASSIGNED (4/ YEAR) SIGNALS UNASSIGNED (4/ YEAR) HANSON TO THE "Y" REISLING TO MISSISSIPPI TH 10 TO TH 47 SEE O2-651-O2 CSAH 2~4 TO HILLENDALE INTERSECTION WITH TH 47 CSAH 35 TO EAST CTY LIMITS INTERSECTION AT TH 65 GRANT STREET TO N. LMTS ANOKA CSAH 35 TO EAST CTY LINE OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR 1:5 M N. OF ANDOVEE TO 3.5 M N. OTHR 3.5 M N. TO 4..6 M N. OF ANDOVER OTHR 4.6 M N. OF ANDOVER TO CSAH 24 OTHR N JCT 20 TO N. ANDOVER CITY OTHR LIMITS S. OAK GROVE LIMITS TO 1.5 M OTHR NORTH C.R. 37 TO CSAH 52 OTHR LEXINGTON TO ST. ~ELENS OTHR TH 10 TO TH 65 OTHR PROM HANSON TO SAND CREEK OTHR HANSON INTERCHANGE WITH TH 10 OTHR PS CR 103 TO CSAH 24 OTHR CSAH 22 TO 205TH AVE OTHR CSAH 22 TO CR 103 O~HR CSAH #14 I35W TO i35E OTHR ENGINEERS CIP ESTIMATE STATUS .16OO00 1050000 5750000 598~OOO 3000000 1348100 250000 , 475000 300000 1574596 475000 856288 470958 8000~0 1027546 642216 675773 665000 1425000 787298 280000 Y 856288 685030 3000000 4275000 CONTROL NUMB 0 O 6 5 7 9 8 ' !2 11 .!3 16 0 O O O 25 22 23 26 O 29 30 O .31 Page No. O5/19/95 ANOKA COUNTY HIGHWAY DEPARTMENT FIVE YEAR PLAN - LISTING PROJECT NUMBER DESCRIPTION YEAR ENGINEERS CIP ESTIMATE STATUS CONTROL NUMB CSAH CSAH CSAH CSAH CSAH CSAH C.R. CSAH C.R. CSAH CSAH CSAH CSAH CSAH CSAH CSAH CSAH CSAH CSAH CSAH CSAH CSAH CSAH C.R. CSAH 14 16 17 17 17 18 18 18 18 19 21 21 23 23 24 24 24 27 32 35 35 35 36 37 51 O2-614-19 O2-617-O5 CSAH 9 TO TH 10 OTHR AND 116 FROM CSAH 9 TO CSAH 78 OTHR CR 80 TO CSAH 22 OTHR CSAH #32 TO CSAH 52 (LOVELL RD) OTHR 02-635-06 ~2-635-07 CSAH 18 TO CR 8~ OTHR 121ST TO T.H. 242 (OVER TH 10) OTHR 91-O9-18 ANDOVER BLVD. TO CSAH 78 OTHR 90-O7-18 CSAH 19 TO EAST CTY LINE OTHR HANSON BLVD TO CSAH 20 OTHR CSAH 18 TO CSAH 23 OTHR C.R. 140 TO CSAH 23 OTHR SO.COUNTY LINE TO CSAH 14 OTHR #17 TO N LTS. CIR.PN OTHR #17 TO S. LTS. LEXINGTON OTHR CSAH 28 TO TH 65 OTHR TH 47 TO WEST COUNTY LINE OTHR TH 65 TO CR 76 OTHR CR 7 TO TH 47 OTHR TH 49 TO CSAH 21 OTHR INTERSECTION WITH 100 TWIN OTHR RICE CREEK RD TO 73RD AVE OTHR RICE CREEK RD TO TH 65 OTHR CR 77 TO NORTH COUNTY LINE OTHR CSAH 32 TO C.R. 10 OTHR 92ND AVE NW TO COON RPDS BLVD OTHR 0 Y 4723788 2350000 1900000 642216 556587 1284432 727845 1284432 1626947 1198803 2204434 1574596 3211080 2997008 1712576 556587 2297628 76~ 11~2217 1~7~36~ 8785~5 253~ 0 35 38 43 46 44 47 45 48 103 49 51 53 55 54 57 58 62 63 60 64 66 70 Page No. 05/19/95 'C.R. 52 CSAH 52 C.R. 52 C.R. 58 C.R. 58 C.R. 60 C.R. 63 C.R. 66 C.R. 71 C.R. 76 C.R. 77 C.R. 78 CSAH 78 C.R. 83 C.R. 103 C R 103' C R 105 C R 116 C R 116 C R 132 C R 140 ** Subtotal ** ** Total *** ANOKA COUNTY HIGHWAY DEPARTMENT FIVE YEAR PLAN- LISTING PROJECT 'NUMBER DESCRIPTIbN YEAR TH 65 101ST AVE. TO CSAH 14 (MAIN OTHR ST) INTERCHANGE WITH 35W OTHR MAIN ST TO C.R. 61 OTHR CSAH 7 TO CSAH 9 0THR CSAH 9 TO CSAH 18 .0?HR 87-06-60 TH 65 TO CSAH 20 OTHR CSAH 5 TO CR 83 OTHR CSAH 24 TO TH 47 OTHR INTERSECTION WITH CSAH 28 OTHR CSAH 24 TO CSAH 36 OTHR CR 75 TO CSAH 36 OTHR 85-15-78 , C.R. 58 TO CSAH 22 OTHR 02-678-07 TH 242 TO 1000' N OF BUNKER LK 0THR BLVD CR 63 TO CSAH 22 OTHR C~AH 13 ,TO CSAH 26 OTHR CSAH 24 TO CSAH 13 OTHR LAKE DRIVE TO CSAH 52 (95 TH OTHR AVE) CSAH 78 TO TH 65 OTHR DYSPROSIUM TO CR 56 OTHR CSAH 1 TO TH 47 OTHR CSAH 14 TO CSAH 21 OTHR ENGINEERS CIP ESTIMATE STATUS 1689433 3500000 1498504 1712576 2140720 856288 1284432 192664'8 2997008 856288 1013660 1157700 428144 1284432 642216 950000 2027319 1689433 1140000 108493935 147911799 CONTROL NUMB 73 24 72 75 76 78 80 81 83 84 85 86 88 91 94 93 95 98 99 t01 102 DENNIS D. BERG County Commissioner District #1 Mr. Patrick Hentges Manager, City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 COUNTY OF ANOKA Office of the County Board of Commissioners GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2489 (612) 323-5680 May30,1995 Dear Mr. Hentges: RE: Mn/DOT's (Minnesota Department of Transportation) Metro Division Transportation System Plan The future of the transportation system in Anoka County will be discussed at a special public input meeting, June 6, 1995 at 7:00 P.M. The meeting will be conducted by Mn/DOT and will be held at the Anoka County Government Center, Room 705. At this Meeting, Mn/DOT will be seeking input from interested persons as to the direction Mn/DOT should be taking over the next 10-20 years in developing a plan for the transportation system in the Anoka County area. This meeting is the first of eight meetings which will be held throughout the Metropolitan Region with one meeting being held in each of the eight counties represented by the Metro Division of Mn/DOT. It is important that we present a unified front in addressing the future of transportation in the Anoka County area, so that Mn/DOT's plan contains significant improvements not only in operation but in the physical facilities in Anoka County. Some of the significant issues facing Anoka County in the next 20 years include the following projects. 1) The construction of a third lane on TH 10 from new TH 10 to TH 47 in Anoka. 2) Management of traffic on TH 65 within increased control of access to TH 65 along with the possible addition of a third lane north of new TH 10 to at least CSAH #22 (Viking Blvd.). FAX: 323-5682 Affirmative Action ! Equal Opportunity Employer TDD/TrY: 323-5289 May ."~), 1995 Page 2 4) An improved interchange at TH 10 and TH 242 in Coon Rapids. 5) An improved interchange at 1-35W and Lexington Avenue in Blaine. 6) A new interchange at 1-35W and CSAH #14 in Uno Lakes. 7) Improve the interchange at the intersection of 1-35W with Lake Drive/ Naples Street in Blaine. 8) Improved interchange at 1-35W with CSAH #52/95th Avenue in Blaine. 9) The improvement of TH 242 from TH 10 to TH 65 to include 4 lanes and The improvement of the TH 47/TH 169 connection through the City of Anoka which may include additional lanes on TH 47/Ferry Street and/or realignment of TH 47 through the Cit-y of Anoka and improve TH 47 through the City of Ramsey with an improved alignment and/or lane additions and channelization. 11) Extend the freeway design on TH 10 from Anoka to Elk River. 12) Increase the river crossing capacity by installation of another river crossing between Anoka and Elk River connecting the Anoka/Ramsey side with the Hennepin/Dayton side of the Mississippi River. We understand tl~at each of your communities will have different interest levels in all the above listed projects, but feel that for the transportation needs of Anoka County as a whole, this list identifies needs on the Trunk Highway system. We are asking for your support of these projects at the June 6, 1995 meeting and hope that each community will have at least one representative at that meeting. Hopefully several representatives of your community will be available to meet with Mn/DOT at that time. if you have any questions regarding this information, please feel free to contact me at 323-5743 or Jori Olson, Count7 Engineer, at 754-3520. Sincerely, Dennis D. Berg A~'~oka County Commissioner XC: Anoka Coun~.¢ Commissioners El Tinklenberg, Division Manager dmh/2TRANS MN/DOT MAPS TRANSPORTATION PLAN FOR EIGHT-COUNTY METRO AREA Just as a road map provides guidance on a trip, a plan being developed by Mn/DOT's Metro Division will help guide highway investment decisions within the eight-county Twin Cities metro area. The Division began developing a Transportation System Plan (TSP) in early 1995 for the counties of Anoka, Carver, Chisago, Dakota, Hennepin, Ramsey, Scott and Washington. The TSP will provide an overall "map" of the area's highway system for the next 10 to 20 years with a focus on moving people, not vehicles, and on maximizing use of the existing system. It also will translate regional policies into action and will provide guidance on the improvements needed in each highway corridor, based on available funding and on the goals for the highway system. The TSP is a cooperative effort among state and federal agencies, cities, counties and the public. To ease that effort, Mn/DOT has set up several channels of communication, including a newsletter, hotline, meetings, presentations and a series of workshops at key points. HEADLINES Issue One Ma), 1995 YOU ARE INVITED! You are invited to attend one of the workshops which will be held from 7:00-8:30 PM at the following locations and dates: Date Co unty Pla ce/A ddress June 6 Anoka June 7 Chisago june 8 Dakota June 15 Carver June 20 Hennepin June 22 Ramsey June 28 Scott June 29 Washington Anoka County Government Center - Board Room 705 2100 Third Avenue Anoka Chisa~Ro C. ounty G_overnment Center - Room 330 313 North Main Street Center City Dakota County Western Service Center - Room L-139 14955 Galaxie Avenue Apple Valley Chaska Community Center 1661 Park Ridge Drive Chaska Edina Library Meeting Room 4701 West 50th Street Edina Shoreview Community Center 4600 North Victoria Street Shoreview Scott County Courthouse - Emergency Management Room 428 Holmes Street Shakopee Washin~on County Government Center - Board Room 14900 ~61 st Street' North Stillwater PUBLIC INPUT NEEDED DURING The first of three sets of Transportation System Plan (TSP) workshops is scheduled for June. One workshop will be held in each of the eight counties inciudeci in Mn/DOT's Metro Division. The sessions are designed to gather information and advice from the public and from government agencies on the direction of planning efforts for the TSP. The purpose of the first set of workshops will be to allow participants an opportunity to receive information on the proposed goals for the TSP, ask questions, discuss the planning process with Mn/DOT's planners and express their concerns regarding transportation in the metro area. Comments and questions from the public are especially needed UPCOMING TSP WORKSHOPS during the early stages of planning. The earlier the comments are made, the more they wil! influence the outcome of the planning process. A similar set of workshops will be scheduled this fall to present an analysis of the region's present transportation system. The third and final set of workshops is scheduled for early 1996. Its purpose will be to provide the public and government agencies a final opportunity to make comments and suggestions about the preliminary findings and conclusions that been compiled. All sessions will be held from 7 to 8:30 p.m. EXPERT PANEL REVIEWS PLANNING DIRECTION FOR TSP The overall approach is'solid and on the cutting edge nationally, declared a panel of nationally recognized transportation experts. The Panel of three met April 20 to critique the Metro Divisio'n's TSP planning efforts and work program. They also provided insights on similar planning experiences elsewhere in the United States. Included in the panel were: Michael Meyer, Georgia Institute of Technology; Katherine Turnbull, Texas Transportation Institute; and Richard H. Pratt, a national transportation consultant. Other points that the panel made were that performance of the area's transportation system should be based on accessibility between parts of the metro area, using travel time .rather than the capacity or congestion levels. 'They emphasized that market research is important because it clarifies what the transportation users perceive as important. The panel will return in six months to review the proposed corridor strategies. I ~ I _L HENNEPIN I CA[ .4? ANOKA TSP HOTLINE, STAFF READY TO GATHER INPUT Questions and comments on the Transportation System PILtn are Valuable. Please.call us. Tim Henkel "HOTLINE" is 582-14-95 'for Toll Free Number is TSP Project Manager more information.or-to-make 7 -800-657-3688 Phone: '582-1393 comments on the Transportation TDD Number is 297-5353 System Plan. Mn/DOTMetro Division Waters Edge Building ' 1500 West County Road B2 RoseviJle, Minnesota 55113 U.S. POSTAGE J PAID I PERMIT NO. 8471 N,~s., MN I .,5304 Snow and Ice Control A Best Practices Review Executive Summary Photo courtesy oflhe city of V,k)odbury's .~ree{ depadment. 2 What is a best practices review? This report identifies some of the best techniques for snow and ice control in Minnesota. It is based on a statewide study of the current preclices of counties, cities, and townships, as well as the latest research ~indings of scientists and road maintenance engineers. ~,-':e purpose of this report is to catalog effective meth- ~:~ of snow and ice control, demonstrete the condi- .!:, .~ under which they may be successful, and ~, o~rage their adoption wherever appropriate th~ . o~out the state. Unlike a regular audit or evalu- at~o~,:'[h~s report does not focus on deficiencies, but highl~gh:= successful practices. , We hope that Minnesota's local governments will ac- tiveiy usethis report to examine their own practices and consider a range of ideas for ensuring safe and passable .winter roads. This best.practices review is part of a program cre- ated by the Minnesota Legislature in 1994 to identify best practices in local government service delivery. DIFFERENT ROADS REQUIRE DIFFERENT SNOW AND ICE CONTROL Counties, cities, townships, and the state are involved in controlling snow and ice on roads. Each level of gov- ernment has roads under its jurisdiction and has discre- tion over how to maintain them in the winter months. The state does not govern how local jurisdictions main- rain roads. Counties, cities, and townships have road systems quite different from one another, requiring different snow and ice control services. C-enerally speaking, cities spend more time and resources on plowing because their plow operators have to drive at slower speeds to contend with driveways, cul-de-sacs, intersections, alleys, and traffic. In contrast, operators plowing long stretches of uninter- rupted county or township roads usually cover miles mom quickly. Cities' costs per lane mile tend to be higher as a result. Cities typically have more operators per lane mile and spend more snowplow personnel hours on snow and ice control per lane mile than coun- ties or townships. Many cities plow cul-de-sacs, deadends, alleys, and sidewalks while counties and townships usually have fewer or none of these features in their road systems. SNOW AND ICE CONTROL Many cities also have areas such as business districts where they must not only Plow snow but also load and remove it. In contrast, fewer counties and townships load and haul snow. Further, cities have fewer miles of gravel roads than counties or townships. Compared with paved roads, gravel roads generally require lower levels of winter maintenance. These differences among the types of road Systems and their required levels of service lead to higher costs for cities than counties or towns. EFFECTIVE SNOW AND ICE CONTROL What makt,s for effective snow and ice control? Al- though many factors are involved, timing is critical. · Once ice and snow bond to roads, the time and effort re- quired to plow or clear them dramatically increases. In addition, traffic traveling over thc wad compacts thc snow, making plowing even more difficult. Cong- quently, the sooner an agency initiates action, thc more likely it will succeed. To make a timely response to snow and icc, agencies have to prepare in advance with trained staff, fully functioning and well-maintained equipment, adequate supplies of sand, salt, or other ma- terials, and methods for communicating with thc travel- ing public. We have identified 12 actions for effective snow and ice control. The actions represent items that agencies typi- cally consider in planning their system of snow and ice control. They affect an agency's abihty to respond to snow and ico on thc roads in a timely and effective man- ncr. Some of thc 12 actions deal with how agencies or- ~anize, administer, a~d manage their snow md ice Costs., Hours, and Number of Operators for Snow and Ice Control $574 :30 $235 ri 10 ~ []~ mTownship~ 176.2 57'7~19'7 1.7 102 2.6 Median Operator Hours Median Numb~ P~r 10 IJne Mi~. of~ EXECUTIVE SUMMARY 3 Actions for Effective Snow and Ice Control ADMINISTRATION AND MANAGEMENT · Adopt written snow policies · Encourage cooperative snowplowing services and facilities · Contract for services, when appropriate · Measure performance and maintain records · Plan for equipment replacement OPERATIONS · Foster a quality work force · Prepare plans for routing, scheduling, and obtaining weather forecasts · Seie~ store, and apply materials appropriately · Communicate with the public · Apply appropriate snowplowing techniques · Use passive snow control measures · Employ equipment improvements and preventive maintenance control. Others deal with the agencies' day-to-day operations. Many local governments already take, or have consid- ered, these actions in their snow and ice control pro- grams. They usc a variety of practices and styles to implement the actions, some of which we list in this re- view. Thc practices included here are those that local governments have found help them save time, reduce la- bor, cut costs, increase their level of service, or other- wise improve their ability to get the job done. Not every practice listed, however, can apply to every local jurisdiction. Areas with high levels of vehicle-miles traveled, for instance, will likely require different practices than areas with low traffic levels. Ju- risdictions will have to come to their own decisions on what practices make sense for them given the charac- teristics of their road systems. We fLrSt discuss the five actions dealing with administer- ing and managing effective snow and ice control. Then we discuss seven actions which can help with day-to- day operations. ADMINISTRATION AND MANAGEMENT We identified five actions relating to administration and management which contribute to effective and efficient snow and icc control operations. These arc: adopt writ- ten snow policies; encourage cooperative or coordinated snowplowing services or facilities; contract for service when appropriate; measure performance; and plan for equipment replacement. We briefly discuss each of them and some of the practices local governments are using that illustrate the value of these actions. Adopt Written Snow Policies Writing and adopting policies to guide snow and icc control programs can protect thc jurisdiction, help em- ployees, and instruct the public. A written snow policy might address the timing of plowing or sanding, priori- ties in routes and procedures, general guidelines for the use of materials, and flexibility to change procedures in response to weather and road conditions. We surveyed 520 local governments in Minnesota and found that slightly more than one-half of counties and cities, and a smaller share of townships, have written policies that guide their snow and ice control. If adopted by a jurisdiction's legislative body, policies that balance the competing needs of road safety, em- ployee safety, and fiscal constraints, can offer some pro- tection to communities against liability for accidents. An agency can also use written policies to familiarize employees with the jurisdicfion's standards and expocta- tions. Finally, written policies can help educate residents about what to expect from thc jurisdic- tion's program of snow and ice con- trol. Agencies may want to state in their policies that they reserve thc flexibility to change their pro- cexlures depend- ing upon the type of snow, wind, and times of day the snow falls. Owatonna's snow removal policy explains the typical circumstances under which the street department will commence plowing, sanding, and hauling snow. Owatonna plows all streets after two inches have fallen; plowing begins at midnight un- less snow is still falling. The policy also states that plowing will be done at the discretion of the lead street personnel when fewer than two inches of snow falls. The policy sets priorities among its snow and ice control activities, specifying that the street department will plow and sand all arterial streets first Sand- lng priorities are also listed. The 13o1- icy states that the department hauls snow out of the downtown area the night alter plowing is completed; it also lists the order of pdority for clean-up activities. 4 For flexibility in adapting to variable weather and road conditions, an agency may want to specify details on specific techniques and practices in a document other than the policy adopted by the governing body. To make the p61icy workable, agencies can involve opera- tors in developing the policy, as well as in reviewing and updating it as needs dictate. Encourage Cooperative Services and Facilities Local governments that ex)ordinate services or share re- sources may be able to curtail expenditures, avoid dupli- ~ The toWnships of Hawk Cr~, Eric- -son, Wang,.Sacred Heart, and ~Crooks in Renville Co. unty*share 'be costs of a read maintenanceas2 sociation."Controlled by a board of the participating township s~pervi- ~sors,-the association hires two errs. - Ployees who provide snbw and ice 'control selvices as well as summer maintenance on township roads. : :'The participating towhshiPs pay an hourly rate.for snowplowing plusa charge per mile of road each ye.ar · for the depreciation of the assocda- fion's three motor grade.re,, p!ows, a,nd wings. , , . ,- cation of services, elimi- nate unneces- sary purchases of equipment and facilities, and use employ- ecs more effec- tively. Salt storage sheds or refueling sta- tions are exam- ples of facilities that jurisdic- tions could share. For smaller communities, jointly providing snow and ice control may be more cost effective than providing the service individually. According to our survey, many lo- cal jurisdictions already share snowplowing equipment, duties, or personnel. Waseca County uses one of the bins in a state-owned salt storage SNOW AND ICE CONTROL providers. In these situations, contracting for some or all snow and ice control services may be more cost effec- tive thafi having an agency pro- vide the service itself. About 74 Contract for Service, or Parts of Service, When Appropriate When a service requires special types of vehicles, addi- tional equipment, or additional staff, a jurisdiction can consider con- local govern- [:vate-com~anies to plow the city's.78 .. merits or private ~ ;C~i-de-sacs, as~well a~-its ~i!leys'and. l: Parking tots: V~it& Bear:laak~ does [/not h~ve thp~* equipment*it'Peeds to ;: J~low~ Cul-de'sacs efficientlY, and the :. '!ci~t believes it.is ~vs:Jre cost effective ,'to contract for this-service,than ~to .~': .'provide.the ~ .e~. i~ With its own em. Ploy.~e~:s and equipment. =White Bear, ~ke!s~public works department.- ;- .. plows city streets-while:contractors ~plow cu~de~saCS, aliowingthem to ' 'usually finish, all Plowing.on,,~e day :-',followng:a'snowfall..., -::;.! '-. . percent of the townships responding to our survey eon- tract with other local governments or private contractors for all of their snow and ice control. No counties and less than 10 percent of cities contract for all of their snowplowing routes. Measure Performance and Maintain Records Local jurisdictions may be able to improve their snow and ice control services by measuring the effectiveness of services they provide. Measuring performance, or the results of services, provides several benefits. The re- suits can demonstrate value to taxpayers. Knowing thc results of thc service allows an agency to tell whether it has ac- complished its in- tended objectives, and, if necessary, ad- just its proce- dures or practices. Con- centrating on re- !'Ti~e'stre~ departh~ent in ~Woodbury ',s~ts:°bjec~ives for its pi~rforma, nce: ':in Snow and'ice control.~ To .see how~ i.C. 10sely it meets.the objectives, th&,.. --department collects'information to -' 'assess equipment and'labor costs. :per plowing o_rSanding event aswell ~as timeliness.-Th& department uses the data to jUstify requests for funds · ..and make' changes in procedures :"w~. en necessary. ' ' ' sults also helps agencies to be more responsive to the needs of their customers, and may help agencies to com- municate more effectively with taxpayers. To measure meaningful results, local governments may have to im- prove the records that they keep. EXECUTIVE SUMMARY Plan for Equipment Replacement Local governments can use equipment replacement funds to help them prepare for replacing equipment that wears out or becomes obsolete. This usually involves systematically Hoyt Lakes purchases all equip- ment through its capital-equipment improvement program. By accumu- lating money in a fund for capital pur- chases over several years, the city avoids the need for large increases in property taxes in a given year. The capital improvement program also helps city officials set clear pri- orities each year for major expendi- bares. determining how long equip- ment can be ex- pected to last, and setting aside funds each year to replace the equipment at the end of its useful life. Equipment replacement funds prepare local governments to finance capital pur- chases without the need for a large influx of dollars in any single year. According to our survey, most counties and cities, and a smaller share &townships, already use equipment replacement plans. Capital equipment is an essential part of snow and ice control. OPERATIONS In the area of day-to-day operations, we identified seven actions for effective snow and ice control. These are: foster a quality work force; prepare plans for rout- ing, scheduling, and obtaining weather forecasts; select, store, and apply materials appropriately; communicate with the public; apply appropriate snowplowing tech- niques; use passive snow control measures; and employ equipment improvements and preventive maintenance. We briefly discuss each of them and some of the prac- tices local governments are using that illustrate the value of these actions. Foster a Quality Work Force Good employees are key to any operation's success, and they are crucial to successful snow and ice control. Building and retaining a quality work force comes from a long-term, on- going commit- ment to an agency's staff. The day-to-day operations in an agency, includ- ing effective re- cruitment of employees, train- ing, Wearing em- ployees fairly, recognizing em- ployees for a job Snowplow operators new to the job in Po/k County receive 16 hours of required safety training and experi- enced operators receive 8 hours of refresher training every year. Opera- tors receive training on all depart- ment equipment, giving them the skills to knowledgeably and safely use any piece of equipment. Prior to the snow season, operators drive their equipment on "dry runs" of their snowplow routes to become familiar with the route, identify hazardous ar- eas, and note barn-around areas. well done, and taking care of disciplinary problems, contribute to a quality work force. One of these elements, regular training for employees, is particularly important for ongoing improvements in snow and ice control. About 84 percent of counties re- sponding to our survey indicated that they either pro- vide operator training themselves or require operators to attend other training. Sixty-nine percent of cities and 31 percent of townships with their own operators pro- vide or require training. Prepare Plans for Routing, Scheduling, and Obtaining Weather Forecasts For effective snow and ice control, local government agencies prepare for winter operations with advance planning. Part of the planning in- eludes designat- ing the routes along which snowplows will travel. Effective routing estab- lishes priorities among routes, minimizes "dead- head" trips (e.g., those trips with the sole purpose Mankato schedules on-call teams of operators who deice slippery inter- sections and other dangerous road sections. The operators respond quickly to treat the problem roads at night, on weekends, or whenever winter weather creates hazardous ddving conditions outside of normal working hours. Each team has three operators who serve the on- call duty for a week at a time and who deice three assigned zones in the city. of returning to refill sand or other materials), and en- sures that service is provided as expediently as possible. Over 90 percent of counties and cities with their own operators establish priority routes, according to our sur- 6 SNOW AND ICE CONTROL vey. Of the 32 townships that indicated they provide their own service, 56 percent set priority routes. Effective scheduling ensures that operators are on the ' job when needed m in time to make roads accessible, or to prevent precipitation from bonding to the surface of the road.in the first place. Scheduling plowing or sanding prior to heavy traffic levels or rush hours helps prevent snow compaction. Assigning.the same operator to the same route and to the same equipment for each storm increases operator efficiency. Most local govern- ments already do this, according to our survey: All counties, 94 percent of cities with their own operators, and 78 percent of townships with their own service have their operators use the same vehicle with each snowfall. For snowplowing agencies, accurate weather reports ~.e very important but not consistently easy to obtain. Knowing current and predicted weather conditions helps an agency decide what type of response is needed and when to call out operators. For example, agencies need reliable weather information to practice anti~iciug, which requires spreading materials just as a snowstorn~. begins. Most counties (93 pereen0, cities with their own operators (91 percen0, and townships providing their own service (59 .pereent) rely on television or ra- dio weather reports, including the National Weather Service reports via telephone, for weather information. Some agencies supplement this information with pti- vately-provided weather forecasts specific to their geo- graphic areas. Select, Store, and Apply Materials Appropriately The benefits of abrasives, salt, and chemicals for con- trolling snow and ice vary under differing conditions. The volume of traffic, type of weather (including tem- perature, wind, and form of precipitation), and type and location of the road all affect the timing and quantity of spreading salt, sand, or chemicals., Most local govern- Anoka County produces its own salt brine to prewet salt before spreading salt on roads. Fourteen of the county's snowplow trucks have 100-gallon tanks mounted on the tailgates. From inside the cab, operators control the salt brine flow from the tanks onto the salt and spread the salt onto the road sur- face. Prewet salt keeps mom salt on the road and activates molting sooner than dry salt. ments spread a. mix of sand and salt, although some alter the ratio of salt to sand according to weather and ice conditions. Reeyclingsand can be an effec- tive way to lower the costs of purchasing and disposing of sand. Al- though recycling sand shows promise, the environ- mental impacts and costs and benefits of recycling require additional monitoring due to the relative new- ness of the practice. Another relatively new practice is prewetfing road salt before applying it to the paved road. Prewetted salt ac- celerates the melting of snow and ice. Prewetted salt quickly penetrates the snow or ice layers and breaks the bond between the snow/ice and the pavement. Prewet- ting also reduces salt loss that occurs when dry salt bounces offofthe road. Although the practice is grow- ing in acceptance, more research is needed to determine the circumstances under which prewettiug is most effec- five. Currently, about 11 percent of counties responding to our survey routinely prewet their salt. Approxi- mately 8 percent of cities with their own operators prewet salt. Only one township reported prewetting. An electric pump moves salt brine from a tailgate tank onto the salt and sand mix. Proper storage facilities are necessary to keep road salt workable and free flowing as well as to protect the envi- ronment from excessive concentrations of salt. Accord- ing to our survey, about 73 percent of counties own or share an enclosed or semi-enclosed salt storage facility. Of the cities providing their own service, 39 percent own an enclosed or semi-enClosed salt storage facility. No towns reported having enclosed facilities. Communicate With the Public Snowplowing is a very visible service and it affects eve- ryone who travels during winter months. Communica- tion between local governments and citizens is important for the safety of the traveling public and for effective plowing and ice control. Cities and townships have to let their residents know about parking regula- EXECUTIVE SUMMARY 7 tions so that trucks can plow "snowbirds." Agencies also need to remind the public about appropriate ac- tions during snow emergencies and ways to avoid ac- cidents with snow- plows, such as not crowding the plow. B/oom/ngton uses a vadety of means to communicate snowplow- ing information to its residents. The public works department has mailed a snow and ice control brochure to all residents, describing parking regulations and other pertinent infor- mation. When a snow emergency is pending, residents can find out when the plows start by phoning the department at any hour of the day to receive the information via voice mail. The city also uses interactive cable television to inform people about plowing activities. Apply Appropriate Snowplowing Techniques Equipment that is effective for plow- ing main streets ma)' not be as ef- fective in other ar- eas, such as cul-de-sacs. Ef- fective plowing and sanding pro- cedures can also vary depending upon traffic lev- Albert Lea's street department uses a four-way, articulated plow on a front-end loader to plow cul-de-sacs and alleys. The four-way plow an- gles to the right and left, converts to a v-plow for large loads of snow, and also inverts, controlled by the operator from inside the cab. Opera- tors plowing narrow alleys can pull the blade into a tight "V' shape and then simply widen the %" to plow the full width of a wider alley. els, t)~c of road, and weather conditions. Use Passive Snow Control Measures The dcsign of a roadway can improve snow and ice con- trol. Particularly in open areas, raising the road surface above the surrounding snow cover is one way to control blowing snow and deter drifting. Properly designed, When K/ttson County upgrades or rebuilds its roads, it elevates the sur- face of the road approximately five to six feet above the surrounding area. The heightened elevation is somewhat higher than usual to ex- pose road surfaces to the wind and prevent the buildup of snow. WRh less snow drifting over the roads, the county reduces the time it spends plowing and scraping roads. Each year the county elevates seg- ments of roads as part of its ongoing road improvement program. tall snow fences and living shel- ter belts of trees and shrubs can also effectively control drifts. K~ping blown snow off the roads improves driver safety and reduces the need for snow- plowing. Employ Equipment Improvements and Preventive Maintenance Minnesota's harsh winters and heavy snows mean that local governments need the proper equipment if they are to effectively control snow and ice. Not all local governments need or can af- ford state-of-the- art equipment, but they do need information about equip- ment improve- ments if they are to make in- formed deci- sions on purchasing and using equipment. Chisholm uses polyurethane blades instead of steel or carbide blades on its snowplow trucks. Ol> erators find that the polyurethane blades float over road obstructions, and ride smoothly on road surfaces, thus saving wear and tear on equil> ment. The blade is less likely to cause damage to curbs and can last longer than steel or carbide blades. Although not practical for high- speed plowing or for cutting hard- packed snow and ice, the polyurethane blades work well in other applications on Iow-traffic and Iow-speed roads. With preventive maintenance programs, agencies systematically sched- ule regular maintenance for all their equipment. Preven- tive maintenance helps to ensure that equipment is available when needed most and protects agencies' capi- tal investments. Of the counties responding to our sur- vey, 96 percent said they have a routine maintenance program. Ninety-eight percent of cities and 72 percent of townships with their own snow control service have a routine maintenance program. CONCLUSIONS Effective snow and ice control practices and equipment continue to evolve. We observed local governments' road agencies trying new ways of doing things, experi- menting with equipment designs to better meet their needs, and working to improve their services. Agencies expressed interest in how others similar to them are working, as well as in the latest developments in snow and ice control research and equipment. We learned about ongoing research by the Minnesota Department of Transportation and others pertaining to winter road maintenance and about the professional networks that help disseminate that information. Yet, many questions remain about what are the best winter maintenance strategies, and under what circumstances they are best applied. In our view: Local jurisdictions would benefit from additional winter-maintenance research SNOW AND ICE CONTROL that focuses on experiences at the local government level. We found that local government practitioners were inter- ested in objective information that will allow them to make decisions about the cost effectiveness of winter maintenance practices and equipment in their own juris- dictions. With any given practice they want to know for local applications: how is it done, when is it effective, how much does it cost, what are its drawbacks, and what road or weather conditions make the practice most effective. No single practice works effectively in every jurisdic- tion. Differences in road types and conditions, traffic levels and speeds, and community expectations dispel the notion that there is. only one fight way of controlling snow and ice. At the same time, we realize that local governments need objective information about winter maintenance practices if they are to make informed deci- sions for themselves. Service providers want ongoing exchanges of snow and ice control information among themselves. Some opportunities for sharing transportation informa- tion already exist. Organizations such as the Technol- ogy Transfer (T2) Program at the University of Minnesota's Center for Transportation Studies and the Minnesota Local Road Research Board currently help local governments with research results, training, and other information. Several professional organizations in the public works field also serve their members by fostering the exchange of information. Yet, not all jurisdictions have as much current, compre- hensive information on effective snow and ice control practices as, they would like. As technology continues to change and improve and as additional field applica- tions of innovations are tested, local governments will need ongoing sources of comprehensive research and ways to share that information. SnOW'and lce Contr61:i: -' A Best Practices'ReviEw- ..-.. 'May1995 , . : :95-06 ' , ,' ' ".c' :,,~:'-'?:~:" '-' .T~eM. mnes°.ta:~°,ftheLegislath/eAudifor'c°nductsflnancia!a~itsofsta~ ;'. ' ,,-','. , For a cony of the full ren~rt 'r~ase contact" ' ' ' '. , ~: ;' Office. ;,f th~ Le~isiat~/e:Aud~t0; Stunt Paul, MN 55155 .* 612/2~708 ?." ',' .':.'. ' "'...::..: ;, :: :: erBrooks, De u L 'slative Auditor ......... ,,' .. .... ~.: ..... ¥.- .... ~-~- ....... w~'~ :; - &-': -' ~- .... State of Minnesota 658 Cedar Street Saint Paul, Minnesota 55155 OFFICE OF THE LEGISLATIVE AUDITOR JUN ~ 1995 Ci~' ¢ OOLUg~[,~ HEIGHTS Patrick Hentges Mgr.. 590 40th Ave NE Columbia Heights, 55421-3878 Public Library Newsletter Volume 26! Number 6 ~1une~ 1995 .1995 MINNESOTA LEGISLATURE. Here is a summary of the library-related provisions of the Omnibus Education Bill. Funds for public library services and multitype library cooperation were restored to FY 1995 levels, or $7,819,000 each year for public library services, and $527,000 each year for multitype library cooperation. Slight language changes in the Librarians of Color Program were approved, and funding was restored to the FY 1995 level of $55,000 per year, as was the Children's Library Services Collaboration funding of $50,000 per year. There is an additional sum of $150,000 per year in the Family Services Collaborative Grants, which must include a public library as s participant (same amount as last year). The maintenance of effort measure for coUnty and city financial support et the level of the second preceding year was extended through FY 1996. Libraries are included in the Technology Section of the bill.. There are Regional Library Telecommunications Grants for regional public library systems, "...to create or expand the capacity of electronic data access and connect the library system with the MNet statewide telecommunications network..." These grants are awarded by the newly formed Minnesota Education Telecommunications Council, whose members include a representative of regional public library systems, a representative of multitype library systems, and a representative of community libraries, ell appointed by the Governor. The grant is matched by a local levy of .1% of the adjusted net tax capacity of a city or county. There is a similar grant program for school districts, and the appropriation for grants for school districts and-regional public library systems is $5,500,000 in FY 1996 and $5,000,000 in FY 1997. In addition, there is Regional Library Telecommunications Aid. The aid is $1.00 per capita for the population of the areas participating in the levy mentioned above, minus the proceeds of that levy. $800,000 is appropriated for the biennium for this aid. There is an appropriation of $40,000 each year for continued participation of fifteen state government libraries in the .PALS Online Automated System. This appropriation was made with the understanding that there was already $48,000 each year in the base appropriation to the Department of Education that supports this function, since the total cost beginning in FY 1996 is projected to be $88,000. An amendment to the existing multitype statute provides for an optional, alternative form of system governance. Upon recommendation of the Advisory Committee, representing the members, and with the concurrence of the Governing Board, a system may adopt a combined board made up of 5 or 7 at-large citizen members and 4 library workers chosen from the different types of libraries. The combined board would then replace, as of July 1, the previous statutory Governing Board and Advisory Committee. LDS will work with any system wishing to investigat~ this option. The bill also creates the new Department of Children, Families and Learning, and abolishes the Department of Education. There is a process for bringing the new department into existence in several stages. Beginning July 1, current programs in the Department of Education will be analyzed to determine which programs should become a part of the new department. On October 1, the new department will be in place. On July 1, 1996 a number of programs from other agencies will be transferred to the new department. LIBRARY PLANNING TASK FORCE. The Ubrary Planning Task Force continues to meet monthly. To help keep the library community informed of the work of the task force, LDS is sending copies of minutes of these meetings to the Advisory Council, and to administrators of regional public and multitype library systems. In January the task force voted support for the proposed new St. Cloud State University Learning Resources Center. The task force completed its guidelines and processes for review of projects. It appears that the intent of the Senate authOr of the task force's authorizing legislation was that the task force also review requests for state funds for major library technology projects. In March the task force focused on its vision for the future of libraries and libraries services. The visioning process continued at the April meeting. The Higher Education Bill which just passed in the 1995 Minnesota Legislature amended the Mi>E OffSoo of Librm7 Devololunent ~nd Seviou Mi-,-qeota Dopertmont or Bdumtlou ~40.Cq,b] sq~m Buiba~. SSOt~h,r 8~m,,. hint Pm~M3q SSlOI.~. CS]~M. aUl *'lhrbmAfudd, r, dtm NORTH METRO MAYORS ASSOCIATION MEMORANDUM TO: Board of Directors FROM: Joseph Strauss Sarah Nelson F}ATIC. J~.,,~ 7, ! oo4 The attached editorial regarding affordable housing-is for your informatiori. This article has been Sent to the Star Tribune, St. Paul Pioneer Press and all local newspapers for their consideration as a guest editorial. Believe it will be mn in the Saturday edition (June 10) or in next week's local editions, if it will be featured at all. We must keep this issue in the forefront of people's mind in order to eventually obtain balance. 8525 EDINBROOK CROSSING, Suite 5, BROOKLYN PARK, MINNESOta 55443 TeLEPHONe 612-493-5115 FAX 612-424-1174 NORTh METRO MAYORS ASSOCIATION GUEST EDITORIAL "Affordable Housing: A Different View from the Suburbs" The 1995 Session of the Minnesota Legislature is the third legislative session in a row to feature the affordable housing debate. Does the metropolitan area really need more lower-cost housing? Where should it be located? Whose responsibility should it be to provide a solution? Actually, the same issues were debated in the early 1970s, when the Metropolitan Council adopted a policy stating that housing for lower-income people should be located throughout the metropolitan area, rather than concentrated in the central cities. At that time, 90 percent of the area's subsidized housing was in Minneapolis and St. Paul and only 10 percent in the suburbs. With the cooperation of many suburban communities, spurred on by the Council's priority funding policy for parks and their amenities, a considerable amount of subsidized housing for lower-income people was added in the suburbs. Today, the central cities have about 60 percent of the area's subsidized housing, and the suburbs have 40 percent. In view of this successful effort, why is the issue being debated again today? There are several reasons. The Iow-income population has continued to increase. There never was enough subsidized housing to go around. Even 60 percent of it is too much for the central cities, which have just 28 percent of the area population. And, most of the non-subsidized housing affordable to lower-income people is also concentrated in the central cities. Almost half of the housing stock in Minneapolis and St. Paul is affordable to households earning $20,000 per year or less. For the balance of the region, only 16 percent is affordable. At first glance, this appears to be a battle of the suburbs versus the central cities. However, a closer look reveals that not all suburbs are opposed to having lower-cost housing in their midst. In fact, many suburban communities believe that a balanced housing supply, with hoasing for all ages and income levels, is what it takes to make a community. They have planned their communities this way, and their plans have been implemented. Among these communities are the 19 that are members of the North Metro Mayors Association. North Metro Mayors Association member communities include both newer, developing suburbs and older, more fully-developed communities in Hennepin, Anoka, and Ramsey Counties, as well as the city of Minneapolis. Together, they account for about one-third of the metro area population. These communities have always valued having a housing supply that meets the needs of people at all stages in the life cycle. People who have grown up in these communities do not have to move away when they go out on their own. People who have raised their families and grown older do not have to leave their communities to find smaller housing requiring less up-keep. Entry-level workers, as well as their bosses, can live in the same communities in which they are employed. 8525 EDINBROOK CROSSING, SUITE 5, BROOKLYN PARK, MINNESOTA 55443 TELEPhOne 612-493-5115 FAX 612-424-1174 In the suburban North Metro Mayors Association communities, more than 20 percent of the housing units are affordable to people with incomes of $20,000 or less. This is considerably higher than the overall suburban~ average of 16 percent. The housing policies and practices in these North Metro communities reflect a recognition that people at all income levels have value, as well as needs. The efforts these communities have made to plan for and provide affordable housing have not precluded the provision of higher cost housing as well. The key word is balance. Not too much, or too little, of any type of housing. Unfortunately, some communities have continued to resist providing housing for all income groups within their boundaries. Representatives of these communities have repeatedly opposed efforts to encourage the provision of housing for lower-income households. They have attempted to defend their position by pointing out, for example, that almost half the ownership housing in their communities is valued at $110,000 or less. A house valued at $110,000, however, is not affordable to a lower-income household but rather a household with an income of $40,000 per year. This is twice the income level commonly defined as lower-income and well beyond the reach of many who are employed in those very communities. The purpose of this editorial, however, is not to focus on what is wrong but to focus on what is right and on what can be done to make a difference. The fact is that many suburban communities have made strong efforts to provide affordable housing and have taken courageous stands in the face of sometimes harsh local opposition to assure its availability. But there still continues to be a shortage of affordable housing for lower-income households throughout the metropolitan area. It is a metropolitan problem in need of metropolitan-wide solutions. There are lower-income households paying more than 30 and even 50 percent of their incomes for housing in virtually every community in the area. There are families with children who are home!ess because they we unable to find housing t_hey can afford. There are children who have to change schools several times a year because their families cannot afford the rent and have to keep moving. These are not just inner city problems. People in homeless shelters today grew up in the suburbs. Divorced parents with children, who formerly lived in the suburbs, have had to leave their home's and move to the central cities to find affordable housing. The North Metro Mayors Association believes that every community in the Twin Cities Metropolitan Area shares in the responsibility to provide a balanced housing supply. If the area needs, for example, 25 percent of its housing affordable to lower-income groups, then every city in the area should strive to achieve that overall percentage (adjusted, if necessary, to reflect the availability of jobs and services). Then, no city will have too much, or too little. To achieve this goal, some cities will have to add substantially to their current supplies of affordable housing, while others will have to add less. Until all communities accept this responsibility, and put an end to the debate, families and children all over the metropolitan area will continue to go without decent housing, or any housing at all. The Mondale-Long bill, which has been approved by the Legislature this year, represents a possible mining point in the housing debate. And f'mally, a beginning to the task of providing badly-needed housing for lower-income households. Clearly more will need to be done, but this is an important first step. Member communities of the North Metro Mayors Association stand ready to work with all communities in the metropolitan area to search for solutions to the difficult housing challenges facing us all, recognizing that no lasting prosperity or security can be achieved which fails to extend oppbrmnity and safety to everyone. Let's get started making up -for lost time. Elwyn Tinklenberg President of the North Metro Mayors Association Mayor of the City of Blaine CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 ~,la)roI' ,lo',q~h StuI'dcx ant DATE = Councihnenfl)ers Donald G. Jolly TO = Bruce G. N'a~ rocki (htrx L. Pclcrson FROM= Robcrl W. Ructtimann City Manager Patrick Hcntgcs MEMO June 1, 1995 Pat Hentges, City Manager .j~- ~ Donald Schneider, Community Development Director STATUS OF HAZARDOUS SUB-STANDARD BUILDING ORDERS AND REMOVAL OF OTHER DETERIORATED PROPERTIES As per your request of May 23, and my visit with Evie Nygaard on May 26 and as per our city Attorney, Greg Herrick, the following are comments on the vacant/dilapidated buildings and hazardous substandard building orders: ae 4501 Madison Street - Due to lack of proper notices to owner in past, a new notice is being prepared and submitted for publication today on the planned removal of the structure (single family deteriorated house). It appears it will take about another two months to clear the property. 411 40th Avenue N.E. - This property was condemned in 1989 but apparently not enforced at that time. Staff is currently encouraging the owner, Wadell Whitt, to clear the deteriorated structure. If he does not, then we will get the findings, etc. updated and clear the property. 3723 Jackson St. N.E. - As per Gene Rafferty of Anoka County, he is awaiting the County Attorney~ approval of the contract with Doty & Sons on the demolition of the house on the property. The lot is being offered for sale at $14,000. ~ Polk & 3932 Quincy - These HUD owned properties have had the deteriorated houses removed from them with the cost paid by HUD. 4612 Taylor Street - This deteriorated house has been cleared under the CDBG Neighborhood Revitalization Program. Vacant duplexes at 4501, 4535 and 3555 Taylor are in the process of being cleared (top portions relocated and bottoms cleared). The Community Development Department staff and intern are expecting to finish a City-wide inventory of housing conditions shortly. That inventory and a report are expected to finished late in June or early July. Please see or call me if you have any questions in regard to the above. CC: Evie Nygaard Tina Goodroad "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER TO CITY COUNCIL JUNE 12, 1995 *Signed Waiver Form Accompanied Application APPROVED BY CONTRACTORS 1995 LICENSE AGENDA BLDG. INSP. II II II II II II II II 'T__ '11' .. I'1 II II II II tl II II 11 II II Anchor Fence of Mn. Classic Construction Const. Anaylysis & Mgmt. Dave's Professional Plmg. DeMars Signs, Inc. Fisher-Bjork Sheetmetal Co. LBP Mechanical, Inc. Marsh Heating & A/C Mpls. Allied Alum. Vera Construction Zaidan Holdings, Mn. Dev. LICENSE LOCATION 7709 Pillsbury Ave. S. 18542 Ulysses St. N.E. 7398 Univ. Ave. N.E. 4120 Xene Lane 410 - 93rd Ave. N.E. 1441 Iglehart Ave. 315 Royalston Ave. N. 6248 Lakeland Ave. N. 7341 Commerce Lane 2616 Victory Dr. 175 E. Fifth St., FEES $ 4O.OO 40.00 4O.OO 40.00 40.00 40.00 40.00 40.00 4O.OO 4O.OO 4o.oo SAFETY & HEALTH !1 II II II ITINERANT FOOD/BEV CONCESSION TST Catering Antonio Moran Box Seat Bar & Restaurant Col. Heights Fire Dept. Cadets 604 N.E. 4Oth Ave. Parking Lot June 23-25, 1995 4005 Central Avenue PRg. Lot June 23, 1995 during parade Parking Lot of 555 Mill St. popcorn/sno cones June 23-24/95 40.00 30.00 REQUEST FEES BE WAIVED SAFETY & HEALTH' GROCERY SALES Blockbuster Video 5220 Central Avenue 50.00 TREE SERVICES Arbor/Design Tree Service PUBLIC WORKS DrR. P.O. Box 290298, B. Center 50.00 TO: CITY COUNCIL MEMBERS FROM: COLUMBIA HEIGHTS FIRE CADETS SUBJECT: WAIVING OF PERMIT FEE DATE: JUNE8, 1995 The Columbia Heights Fire Cadets are applying for a pennit to sell popcorn and sno-cones the night of the Jamboree Parade and the evening of the fireworks. Since the Fire Cadets are a non-profit organization the Fire Cadets would like the fee for the permit waived. All money earned from the sale of popcorn and sno cones will go into the Cadet savings account. YOur assistance will be greatly appreciated. Sincerely, Joel Ostmoe, Head Advisor t::'UN:[> ..::./::. :,"~ :,it ::5,'..'::, ,'.-it ,'-'.I-0 27 <> 4 () i 4,::)'2 4 <) 5. 41 C, ..; .j. :J. 4 :i. 5 z-i 2 () ,q- Z, :J. 6 (::, .5 () 6 C, .'/!; 6,::.'.', 9 C:, 0 .L 652 7 () 7 :l. () 72 (':' t::j ~::: l~:j ',::¢ ..::., AI_L. F:'UI'.-i)]:, S B (:'d',[ l.::; i:;.: ii;: C: A [::' :; C ['-', iii: C [<: ]: l'q [') A (]: [: [)i..}i'.t ]" C: he ,:: I,:. t.-t :i. s .I-_ o r y 3,008 .. 9:5 2,618 ,, 8 7 ::5,766 ,, O0 82.0,, 49 2,143 ,, 09 46 .,, 024 ,, 70 ~.). r: ?c) ....... : 4,5 74,108 9 104,6'7 6.1.2, .1.3{3 ,, 6 3. 2, :1. 38 ,, 8 :i. BRC F'.'[ NANC I AL. SYSTE]~t 06/09/95 07: 0 Check History 6/:t. 2/95 COUIqCIL L2[ST BAN K VENDOR CHECK IqUMBEIRI BANI< CHE]CKING ACCOLJNT AAA S"f'FU[P]:NG SERVICE INC AAF;:F:' BELL. BOY BAR SLJF'PLY BE]...LBOY E:ZZE]...L./WAL. TEER & MARGARE'T' F:' ]: S C H E IR /T' E D [:.d'-...[;.~[;.~,:.'," [.,[.J[.J~' E:.R & CO JOHNSON BF~OS. I_:[QUOF'~ CO. L..I!i:HMANN F:'AF;,'MS MED :[ C,]:NE I...A KE TOLJF;:S M]])I, dE:E;'I" ASPHALT CO. M]:DWEST MACH]:NE]:~:Y;, ]:NC. M ]: N T Iii: R- W E; ]: S M A N Mi3 E]...l...tii:R/KA R IEN P At) G E:TT-'T'H 0 M F:'SON I::'AF;~TS F'AUST]:,~3 8: SE]bIS PETTY CA,<3H-'- JAI'iIC]E MCGI-'! Fq"i ]: L.L.:I: F:'S W ]: NE & SF:' ]: R'T'S PF:.: ]: (:]ii::.: W :[ NE: ,E; C f"t1'1 iii: ]: D Ii!: R / D 0 N A L. i) SH ]:E]...Y C.O STATE OF' M]:NN-t)E]::'T OF' CO ]"HOMAS CONTF~.ACT:[IqG C & D ' 'l"H 0 MF'SON/NE]...E~ O W ]: N C iL=. K/K A R E N W]:NIE COMF:%NY/TI'-IE: AMIEi:;::[CAN AGENCY ]:I'fC BE]...LI')OY 'BAF;,' E;LJPF:'LY B!iEM...BOY COF~:PCII=(AT ]: OIq BUREAU OF:' ALCOHOL. & CAMPUS B:[ I(t!"'WAYS COLJ..JMB]:A f"tEIGHTS ]: ):) C HL=:Y CC~MF:'AtqY t')E]...E:GAR.O 'T'C)OL. C;O. ):) ]: ETZ/VAL.. DLJNCAN/JUL]:E: E:MEi=,:SON / MAt=,:THA F:'I...AHER'T'Y'S HAPPY TIME GI:;~:[GGS'-COC~PF]:;-: & CO HAMAN/L.E:ONA JOHN,SON BROS. L..]:QUOF~: CO. K RAt..J S'"'A N D E'::RS 0 N KUEI..IN/JE:AN K U K t... A ? C A T I..t E R ]: bi E LiEM ]:F,:E/GFZAFd...D E MED I C I lqE I...A Kfi.:. TOURS 5321.6 532].7 53218 53219 53220 5:S221 53222 531E23 53224 5~225 53226 · 53227 53228 53230 53231 53232 53233 53235 53236 53237 53238 53239 53240 53241 53242 53244 53245 53246 53247 53248 53249 53250 53251 53252 53253 53254 53255 53256 53257 53258 53259 5326]. 53262 53263 CITY OF COL. UMBIA HE:IGH'T'S GI_540R'-V04.30 F:'AGE :L AMOtJI,t]" 4,601.38 240.00 '1.67.~7':V" 1 ;, 42:L.,, 99 .i 6 ,, 0 0 :L 1 ,, 86 6 ;, 872. ]. 0 2;, 665 ,, 69 72.00 1 :~298.00 8 :, 798 ,, 34 11.98 4,367.49 25.27 295.00 135.04 842 ,, 88 104 ,, !? :i. 41.18 :L :, 71 :L ,, 94 138.,.'"-', '::,., 12 .,, 462 ,, 00 8 ,, 00 50.2.5 60 ,, 00 74 :, :t. 08 ,, 00 177 ,, 40 :L :t.., 538 ,, 28 250.00 319 ,, 50 4,30:I.. 53 65,,32 95.84 51.96 22.00 32 .. 00 466.75 ;L3,854.93 66.00 5 :, 476 .. 77 8 :, 40i. 75 30.5:L 32.00 450.00 i, 496.00 Check. History 6,-'" t 2/9 5 COUI'.IC ]1] I... I... I S'¥' C I'i"Y Of-" COl._LIMB ]] A I"IE]]I] GI"I"f'S GL. 540F,'""V04, 30 F:'AGE ~:.'" CFIECK NL.IMBEiF~: AMOLJN'T' t.,, '.c.[.., i( i i".t[') Af":f':FH..Ii',I]" ..... -~ ::. & t:L' ]i T'S *,' ................ ' ', ~-,..~.1...~...1.~-.~,', ' ~ F:' i!i; i:;.: .":':'~ ,.~" ,::.,.I'"~ ;.,.~..~ ...... )}iiF. F: :[ ~','-I '::J.,""~ CONTF: :1: L"':U T ,:> -- I. :, ~:f,:'!:,:.':t; :1. () 5 326'7 :L 6 :L ,, C, 0 53274 21. ,']ii: ,, 00 53284 1,14 () ,, 34 =:,-.~-=,oo 20 289 37 D33C'C' 441 ,, 0() ..... ~,~(J ] ........... 53302 34, ,543.53 5.-.~30.3 109,247 .. 6.1. 5 33 0 ':: .... 94.62 533 C, 8 30 ,, C, () 52?; '}9 14':2 ,, 0 ]. 533 i C:, '5." 7 () ,, ()() ...... ~...~ .L 1 8RC F:']]qANCZAL .SYSTEM D6/09/95 07: 0 Chect< His'tory 6/12/95 COUI'.tC]:I.. L..]:S'T' BAN I< VENDOR CI-.IEC K NUMBER 8AI,IK Ct-'IE:C~K]:NG ACCOUN]' A T&T CRED]:T COF;~F:'ORATZON AAA/F'F(]:OR]:TY VIDEO ABLE HOSE: & F:LJI':',BER 3:NC ABI:;.'ASIVE SYSTIEM INC A CC¥-'~F' A C 0 U S T :[ C 8 A S S 0 C I A T E 8 ACT EL.E:CTRONtCS:, INC A ]:1:;: F:'hlEU -TF'<ON:[C CO ALADD]:N F:'OOL. & SF:'A AL.L. AN/DA kc ]: D AMER]:CAN B]:NDERY AMEF;.':[CAI'-I I...].'NE]q 8UF:'F:'LY CO ANDE;RSON'S NEW CARF'ET I)E ANOt<A COUI'.iTY L:[BF~AI:~Y AI:"RES A R A M A R K AF~NOL.D & MAI)SON ]:NC ASi::'Ehl M]:I...LS:, ]:NC,, AT & T AUTOi"tOT]:VE RE]:"r]:N]:SH TECH B DAL. TON BAKE]:~ & TAYL.OF;: BA KiEl:;: & '¥'AYL. OR [-ENTIEFT¥'A ]:N BAF~t'.!A (3UZY & STEF:'F:'E:I'.t LTD B E R G F:' 0f:;:I) T R U C K :[ N G B N S ER V ]: C!ii:S BOOKME;N ]: hlC/'i"HE BF~EI)E EXF:'OS:ET]:ON SFZF4VZCIF B R ;1: G I'.1T 0 N E X C A kc A T :t: hl G BF~OWN/,S['.::AN BUS]:Nii:'SS F;:ECOF(DS COl-"d::'. BLYT'I"ERWORTH L~EGAL. PLJBLIS CATCO F'ARTS 8ERVICF CE:N]"F;:AL Rr:!:I',ITAL C H Iii: M S E A Ir( C H C]:TY OF' COLUMB]:A HE]:GHTS C 0 I... U M B ]: A H E l G I--1'f'.3 CI-4 A M B E R COL. UMB]:A HE]:GHTS QtJE:E]-,t F COLUM.BZA F:'ARK ldEDZCAL Gl:.' CO?iF:'UTEF~ C]:]'Y CONOCO EXF:'RES8 SERV:[CIF S I) C HE:Y COMPANY D ROCK CEN'f'ER DAV]:ES WATEF~ EQLIZP CO. DUO CHEM D U S T :[ N/R ]: CHAF;~I) 53316 5331.7 53318 53319 53320 5~:~321 53322 53~:~23 53324 53325 53326 53328 53330 5333 i 53332 53334 53336 53337 53338 53340 53341 53342 55343 53344 55345 53346 53347 53348 53349 53350 53351 53352 53353 53354 53356 53357 53358 53359 53360 53361 53362 CZTY OF COLUMB]:A HtE]:GHTS, GL. 540R-V04.30 F:'AGE 3 AMOLJNT 35.54 151.52 18.65 :L 14 ,, 78 200.00 t 56 ,, 00 140.00 262 ,, 5::; 10 ,, 60 50 ,, 00 255 ,, 02 95 ,, 86 7 :, 260 ,, 00 705,,25 :L 40.44 127 ,, 48 4 :, 250 ,, 00 79 ,, 65 2i,, 12 3. !4 :L 5 ,, 00 822 ,, 06 740 ,, 60 :l 5 :, 7";7 :l ,, 25 670 ,, 20 :t. 24 ,, 6.1. 292..22 434 ,, 52 240 ,, 00 76.47 8 5.00 24:.;' ,, :I. 2 39.58 76 ,, 68 :L3:L ,, 79 55 ,, 00 70 ,, 00 1', 500.00 2,282 ,, 2.1. .1.34.5:L :L 00 ,, 0C, :t. 72,,72 5:1. 3 ,, 30 43.8:t. :513 ,, 43 :55 ,, 00 C,I--IE:C K I-ILIMBE:R ~..~,.,,..1~,~..~ Ct,FTY HUMAN '~ ! ~':':'~ !:]:: [ 'i 1'"......,.'", ~-~.r, ..~. ...... ~ ~..IL..: ~.....: .... ':,. l.,,1 ..-. ~ ............ ~--, ~....I. 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'?9 63 ,, 36 ,-:'I ':'." !::~'2 ]. 3 56 ,, 5() ~'"( 6 !::, ,, -'"; "'"' 3RC FINANCZA!.. SYS'FiEM )6/09/95 07: 0 C he c 1.'.: History 6/:1.2/95 COUI,IC]:I... L_]:ST C:['f'Y OF COt_I, JMB:I:A HE::[(3HTS' GL.,540R-'V04,,30 PAGE 5 ~A N t< V!ii:hll) OR CHECK NUMBER AMOUNT :~ N K [7.H Ii!: C K :[ 1:t G A C C 0 U N T Fi];NNIESOTA EI_EVAh"OR M]]',!NJ!,'".SOTA LZVE].~Y LINERS MN 'DE;I::'T OF:' PUBL. IC SAF'E:TY MN DEF:'T OF:' 'REVENL]E~ MN STATE: TRE:AS BU]:t...I)ZNG MT ]: D ]: S T R :[ BUT I N G M LJ R Z Y N / M :1: C 1..f iE L.. I_ E: MLJSI<A L..:[ GHT:[tqG CENTEF~ N S P IxA] .J.~..J-IAI- AUTC)MOB:[I...E N A ~{J:~'.O C K ];/BRUCE: NORD]:C TRL~CK F'~F;:TS N 0 i: ~ T H E: A S T fE R N 0 R TH E:RN ~ :[ R NOF~:TJ"!IERN A]:i:~GAS NORTI"JlEF;'.!q S'f'~TtES F:'C)WEF~ OUTDOOF~ EMF:':[RIE F'UBL.:[SH]: J::%Z NT SF:'E:C I ~I.,.]:STS F'Ah! O]:L. ]:NC t::'AFTf'S F'L_US F'IEOPL,!E WE:E:KL..Y F:'fETTY CASH .... FdEBtECC~ L,OA F'HOEN]:X MAI:~I4E:T]:NG F:' ]:TNiEY BOWES L. OU ]:SV ]:I...LIE F'L., E: T C l"llE R S RAF:']; D GI:~F:'H :[ CS & IdA ]:L Z NG R A P ]: T P R ]: N T ]: ht G .... F' R :[ D L.IE R OB ;[ N S 0 N 1_ ~Ng S C ~ F' Z tq G :[ N RLJDOL, F'I"J/M ]: KAEL.. SAM G]:BSC)N SE:W!Ei:~ COtdF'ANY S~TURN SF:'ORTSWE:~F;: SCOT'T'/VERNON S tEL., S B ~ C t4 / G ~ Y L. E: SERCO I_ABS S]:M(:)N 4~ SCHLJSTEI:~ SOLJTI"]~EST F'U~L. IC S~I='ETY ST CF~O:EX DESIGNS ST JOSE:PH'S EQUZPIdlENT S 'T'A R 'f' R Z'B U N E STF~E:~OI--iEt:~ GUN'S ZNC/DON SUBURBAN TAX~ CORF:'OR~T]: 'T'-F(OY PRODLJCTS ZNC TAPE D];STF~iBLJ'TZ]RS OF' MN TAUTGES~ RIEDF:'ATH, & CO,, Tt~::L..E:PHC]NE; ~NSWE:RtNG CEENT TODD COMML]Iq:EC~T:[OI*I ZNC T R E:A D W A Y G R A F:'t"I ]: C S 534 i. 0 67.00 534t .'L 250 ,, 00 53412 81.00 5341Z~ 4,0:L6 ,, 28 53414 582.73 53415 43.33 53416 i :, 274 ,, 90 534,17 :L35 ,, 47 534 :L 8 3 :, 92! ,, 4'7 534:L9 47 ,, 00 53420 ;:';5 ,, 00 5342:L :J. 49 ,, 46 53422 465 ,, 00 53423 :L, 032 ,, 56 53424 13 ,, 68 53425 8 :, i?.46 ,, 04 53426 225.43 53427 75 :, 955 ,, 00 5:.':';428 63 ,, 02 5:.5429 484 ,, 64 53430 154 ,, 96 5343.1. 15 ,, 85 53432 2,20.3 ,, :t. 8 53433 :L4:L ,, 2:1. 53434 944 ,, :.':i :1. ~,..) .~.~ .:~ ;'508 ,, 85 5:.':~436 I04 ,, 2:1. 5:.':';438 125 ,, 00 5:5439 :L 06 ,, 00 5;':';440 ;'547 ,, 50 5;:;44:1. 1 :, 347 ,, 25 5:';442 100,,00 5:,'544:::~ 90 ,, 00 53444 900. :t. 5 53445 '653.20 5.31446 :L86 ,, 50 5.3447 :L :L 0 ,, 58 53448 52. :59 53449 ':,573 ,, 25 53;450 3,766 ,, 00 53452 .'L26,, 74 53452 ! 18.52 53453 5 :, 780.,, 75 53454 70.00 53455 346 ,, 87 53456 820 ,, 49 C h e c: k'. H i s 't: o r y 6./:1.2/95 COI...II,IC]:I... I...IS'f' C't--IE:Ct< I-IUMBE:F:: BAi'.-I t.( CHI!iX::: i{ ]' i'.-I(}} f:':'d[:COL.I!'--I"i" U '.ii~ WtEST C]EL. LUL. AF;.: I... 53458 53460 53461 53463 5:.3464 53466 53471 5:.3q72 534'.';'3 CITY C)F'- CC)LUMBIA HIZIGHTS GL. 540F;,'-V04.30 F' ~.~(.:,f. 6 2,2:5 ..-' ...... 169.76 159. :[6 -, / ,, 28 2'79. :1. C, 4,59 5 ,, 47 :1. 54 ,, 0:t. 2. ,.,u, 67 .:t ....... C', ,::':, :1. :, 097 ,, '::' 46 ,, 07 28 ,, 22 % 22': ,, .:;'% ,-:1'7 :~ ";"':7":.:.:' ~:: "'" i 64 '"';'" iii: ,, 3 7