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HomeMy WebLinkAboutAugust 28, 1995 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, _MN 55421-13878 (612) 782-2800 August 25, 1995 Mayor Councilmembers Donald (;. Jolh Bruce (}. NaX~l-ocki (;ar~ L. Pctcrson Roi{crt W. Ruetlimann City Manager Palrick Hcnlgc, The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, August 28, 1995, in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) CITJZEN FORUM TO ADDRESS THE COUNCIL ON MATFERS NOT ON AGENDA (In advance of the Regular meeting, citizens have ail opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) CALL TO ORDER AND ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to tile attention of the Council under the Citizen Forum, or items submitted after the agenda preparation deadline.) CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Minutes of the Regular City Council Meeting of August 14, 1995. MOTION: Move to adopt the minutes of the Regular City Council Meeting of August 14, 1995, as presented in writing, and such reading be dispensed with. 2) Establish Hearing Date for License Revocation, Rental Property at 4415 Madison Street N.E. MOTION: Move to Establish a Hearing Date of September 25, 1995, for Revocation or Suspension of a License to Operate a Reutal Property Within the City of Columbia Heights Against Robert E. Neumann Regarding the Rental Property at 4415 Madison Street N.E. 3) Approve Adjustments to Rates for Basic and Other Franchise Cable Fees MOTION: Move to Approve thc Adjustments to the Rates for Basic and Other Franchise Fees, Requested by Meredith Cable, Effective July 1, 1995. 4) Establish September Work Session Dates MOTION: Move to Establish Septelnber 5, 1995, at 8:00 PM, and September 18, 1995, at 7:00 PM as Work Session Dates. 5) Authorize Staff to Seek Bids to Reroof Pump Station #2 MOTION: Move to Authorize Staff to Seek Bids to Retool Pump Station #2. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNI ,-Y EMPLQVER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMIN,~TE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION ,,DF SERVICES COUNCIL AGENDA PAGE 2 CITY COUNCIL MEETING OF AUGUST 28, 1995 6) Final Payment/'or Municipal Project #9314 (Fire Alarm System Modifications) MOTION: Move to Accept the Work for Municipal Project #9314 (Fire Alarm Systems Modifications) and to Authorize Final Payment of $98.00 to Sentry Systems, Inc. of White Bear Lake, Minnesota. 7) Licenses MOTION: Move to Approve the 1995 License Applications as Listed Upon Payment of Proper Funds. 8) Payment of Bills MOTION: Move to Pay the Bills as Listed ()ut of Proper Funds. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. Introduction of New Police Officer-Jaret Stoffregen B. Values First Week Proclamation C. Presentation by Dr. A1 Holt, School District No. 13 - Briefing on Student Transportation Changes for 1995-96 School Year 6. PUBLIC HEARINGS Revocation/Suspension of Rental License for Donald Findell, 4522 Tyler RECOMMENDED MOTION: Move to Waive the Reading of Resolution No. 95-51, There Being Ample Copies Available to the Public. RECOMMENDED MOTION: Move to Adopt Resolution No. 95-51, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5a.408(1) of the Rental License Held by Donald Findell, Regarding Rental Property at 4522 Tyler. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Donald Findell, Regarding Rental Property at 4522 Tyler, in That the Provisions of the Housing Maintenance Code Have Been Complied With. 7. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances l) First Reading of Ordinance No. 1307, Ordinance Pertaining to Cable Communications Commission RECOMMENDED MOTION: Move to Waive the Reading of Ordinance No. 1307, There Being Ample Copies Available to the Public. RECOMMENDED MOTION: Move to Schedule the Second Reading of Ordinance No. 1307, Being an Ordinance Pertaining to the Cable Communications Commission for Monday, September 11, 1995. 2) First Reading of Ordinance No. 1308, Ordinance Pertaining to Boulevard Maintenance RECOMMENDED MOTION: Move to Waive the Reading of the Ordinance Amendments, There Being Ample Copies Available to the Public. RECOMMENDED MOTION: Move to Establish September 11, 1995, at Approximately 7:00 P.M. as the Second Reading of Ordinance No. 1308, an Ordinance Amending Section 5A.207(1) of the City Code. B. Bid Considerations 1) Award Contract /'or Mill Street Reconstruction - Project #9229 RECOMMENDED MOTION: Move to Award the Mill Street Reconstruction Mmficipal Project #9229 to Driveway Design, Inc. of Plymouth. Minnesota, Based on Their Low, Qualified Responsible Base Bid of $371,736.50; and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. COUNCIL AGENDA PAGE 3 CITY COUNCIL MEETING OF AUGUST 28, 1995 2) Authorize Staff to Seek Quotations for Single Axle Dump Truck MOTION: Move to Authorize Staff to Purchase a 1996 Ford/L8000 Truck with Dump Body off the State of Minnesota Contract at a Cost not Including tax of $62,500; and Furthermore, to Authorize the Mayor and City Manager to Enter into an Agreement for the Same. MOTION: Move to Authorize Staff to Seek Quotations for a Plow Package to Equip the New Dump Truck. C. Other Business 1) Authorize Braun Intertec to Conduct Road Rater Testing on Zone 1 City Streets RECOMMENDED MOTION: Move to Authorize Braun Intertec Corp. Inc. to Conduct Road Rater Testing on Zone 1 Streets, Excluding C.S.A.H. and M.S.A.S. for $835.00/Mile Plus $2.55/Mile Mobilization and $75.00 Fee to Determine the Asphalt Thickness; and, Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. 2) N.E.I. Agreement RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to Enter into a Lease Agreement with NEI-College of Technology for the Recreation Department's Use of Their Gymnasiums. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of the August 17, 1995, Cable Communications Commission Meeting B. Minutes of the July 26, 1995, Park and Recreation Commission Meeting C. Other Communications 10. ADJOURNMENT Pat Hentges, City Manager 95/74 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING AUGUST 14, 1995 The Council Meeting was called to order at 7:00 p.m. Sturdevant. by Mayor ROLL CALL Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present 2. PLEDGE OF'ALLEGIANCE PUBLIC ADDRESS The resident at 1400 46th Avenue Northeast commented on not cablecasting that portion of the meeting which accommodates public address of issues not on the agenda. 4. COMMENCEMENT OF CABLECASTING COUNCIL PROCEEDINGS ADDITIONS/DELETIONS TO MEETING AGENDA There were no deletions nor additions to the agenda. CONSENT AGENDA Motion by Peterson, second by Petkoff to adopt the consent agenda items which are as follows: Minutes of the July 24, 1995 Regular City Council Meetinq The Council approved the minutes of the July 24, 1995 Regular Council Meeting as presented. ~stablish a Public Hearinq The Council established September 11, 1995 at 7:00 p.m. as a public hearing date for consideraton of alley lighting in the following locations: 39th to 40th Avenues, Mill Street to Jefferson Street; 39th to 40th Avenues, Jefferson Street to Quincy Street (between 666 and 672 40th Avenue) and (between 696 and 700 40th Avenue); Quincy Street to Jackson Street, Jackson Street to 40th Avenue. Request to Hold Tenth Annual Kielbasa Days Celebration The Council authorized The 500 Club to serve beer and have live music in their parking lot on September 9th and 10th, 1995 from 3:00 to 8:00 p.m. each day in conjunction with their tenth annual Kielbasa Days Celebration at 500 40th Avenue N.E. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 2 Attendance of Assistant to the City Manager at the NATOA Conference The Council authorized the attendance of the Assistant to the City Manager, Linda Magee, at the National Association of Telecommunications Officers and Advisors Conference to be held in Albuquerque, New Mexico, from September 20 - 23, 1995 and that all related expenses be reimbursed from Funds 225-49844- 3105 and 225-49844-3320. Attendance of the Recreation Director to NRPA Conference The Council authorized the attendance of the Recreation Director at the National Recreation and Park Association Congress to be held in San Antonio, Texas from October 5 - 9, 1995 and that all related expenses be reimbursed from Funds 101-45000-3105 and 101-45000-3320. Authorization to Seek Bids for Cold Storage Building The Council authorized staff to seek bids for a cold storage building. Approve Conditional Use Permit for 5101 University Avenue The Council approved the conditional use permit for 5101 University Avenue contingent upon the following items being completed by August 31, 1995: 1) the parking lot be striped and the lot be properly maintained according to City ordinances; 2) the dumpster enclosure be repaired and kept closed. Resolution No.. 95-44; Being a Resolution Desiqnating Election Judges The reading of 'the resolution was waived there being ample copies available for the public. RESOLUTION NO. 95-44 BEING A RESOLUTION DESIGNATING ELECTION JUDGES FOR 1995 PRIMARY AND GENERAL ELECTIONS WHEREAS, there are scheduled municipal elections in the City of Columbia Heights; and WHEREAS, pursuant to City Charter, Section 30 and M.S.S. 204A, the Council should appoint, at least twenty-five days before election, qualified voters in each election district to be judges of election. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 3 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights does appoint the attached list of judges, by precinct, for the Primary Election to be held on September 12, 1995 and the General Election to be held on November 7, 1995, with an hourly remuneration of $6.50 for a head judge and $6.00 for an election judge. Passed this 14th day of August, 1995. Offered by: Seconded by: Roll call: Peterson Petkoff All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Establish Hearing Date for License Revocation, Six Rental Property Licenses The Council established a hearing date of September 11, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against the named property owners regarding their rental property. Establish Hearing Date for License Revocation for Rental Property at 943 42nd Avenue Northeast The Council established a hearing date of September 25, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against James J. Egge regarding the rental property at 943 42nd Avenue N.E. License Applications The Council approved the 1995 license applications as listed upon payment of proper fees and the rental property license applications as listed on the 8-14-95 memorandum from Lowell DeMars. Payment of Bills The Council approved payment of the bills as listed out of proper funds. Roll call: Ail ayes RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS There were none of the above-mentioned items. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 4 PUBLIC HEARINGS a. Second Reading of Ordinance No. 1305 Being an Ordinanc~ Vacating a Certain Alley Easement Motion by Peterson, second by Ruettimann to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1305 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, VACATING A CERTAIN ALLEY EASEMENT The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the public alley over, across, and under the following described property, to wit: The alley running West-East, from Third Street to State Highway No. 47 and it adjacent to Lots 33, 34, 35, Block 70, Columbia Heights Annex to Minneapolis, on the south and a portion of Lot 10, Rearrangement of Block E Columbia Heights Annex to Minneapolis, Anoka County, Minnesota on the north. excepting and reserving the authority of any person, corporation or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. Section 2: One half of the fourteen (14) feet vacated alley be added to the above described lots that are adjacent to said alley. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: July 24, 1995 August 14, 1995 August 14, 1995 REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 5 Offered by: Seconded by: Roll call: Peterson Ruettimann All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary b. Second Reading of Ordinance No. 1306 ~eing an Ordinance Amending Ordinance No. 953, City Code of 1977, Pertaining to Zoning A~.endments Motion by Petkoff, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1306 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 9.116(4) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.116(4) Required Off-Street Parking (a) Calculating Spaces: When determining the number of off- street parking spaces required results in a fraction, each fraction of one-half (1/2) or more shall constitute another space. (b) Garage or carport: A garage or carport shall be considered a parking space. However, a building permit shall not be granted to convert a garage or carport to living space unless other acceptable provisions are made to provide the required parking space. (c) $inale Family Dwelling: At least two (2) parking spaces, one of which shall be a garage. (d) Two Family Dwelling: At least two (2) parking spaces per dwelling unit, one of which shall be a garage. (e) Rooming House: At least two (2) parking spaces for each three (3) persons for which accommodations are provided for sleeping. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 6 (f) (g) (h) (i) (J) (k) (i) (m) Multiple Dwelling: At least two (2) parking spaces for each dwelling in the R-3 District, 1.5 in the R-4 District, and 1 in all "B" Districts, one of which shall be a garage. Hotel: At least one (1) parking space fr each rental court provided in the design of the building. Motel: At least one (1) space for each dwelling unit or lodging room, plus one (1) additional space for each eight units. School, Elementary and Junior High: At least one (1) parking space for each class room plus one (1) additional space for each 300 student capacity. School - High Schools, Vocational, College and Other Post Secondary Schools: (1) High Schools: At least one (1) parking space for each seven (7) students based upon design capacity, plus one (1) additional space for every two classrooms. (2) Vocational Schools, Colleges and Other Post Secondary Schools: At least one (1) parking space for every two and one-eight (2 1/8) students based upon actual enrollment. Actual student enrollment for purposes of this section is the greatest number of students which the school has enrolled for attendance at any one time provided that all students accommodated at other times or in other shifts shall also be included for the purpose of determining actual student enrollment under this section if classes for a prior or subsequent time or shift begin or end within one and one-half (1 1/2) hours of the time when the greatest number is enrolled provided however that the number of parking spaces shall never be less than that stated in Section 9.116(4)(j)(11). Church Clubs: At least one (1) parking space for each three and one-half (3 1/2) seats based on the design capacity of the main assembly hall. Theater, Ballfield, Stadium: At least one (1) parking space for each eight (8) seats of design capacity. Hospital: At least one and one-half (1 1/2) parking spaces for each patient bed. REGULAR couNcIL MEETING AUGUST 14, 1995 PAGE 7 (n) (o) (P) (q) (r) (s) Sanitarium. Convalescent Home. Rest Home. Nursing Home or Institution: At least one (1) parking space for each two (2) beds for which accommodations are offered. Medical or Dental Clinic or Veterinary Office: At least three (3) parking spaces for each staff doctor or dentist according to design capacity. Prepared Food Establishments: At least one (1) parking space for each fifteen (15) square feet of gross floor area in building except an area equal to four (4) square feet for each seat provided. Prepared Food Delivery Establishment: At least one (1) parking space for each 180 square feet of gross floor area in building except of the Prepared Food Delivery Establishment as such establishment is defined in Section 9.103(63). Bowling Alley: At least five (5) parking spaces for each alley, plus additional spaces as may be required herein for related uses such as a restaurant. Motor Fuel Stations: At least six (6) parking spaces plus two (2) off-street parking spaces for each service stall. (t) (u) Retail Store. Open Space Retail or Service Shop: At least one (1) off-street parking space for each two hundred (200) square feet of floor area (net). Restaurant. Cafe. Bar. Tavern, Night Club: At least one (1) space for each three (3) seats based on capacity design where there is no design layout, one (1) space for each thirty-five (35) square feet of gross floor area. Provided, however, the City Council may by affirmative vote grant a contractual parking permit reducing the off- street parking requirements for a structure existing on August 8, 1977 by not more than fifty percent (50%) of this ordinance when the owner of the lot petitions the City Council and the City Council finds at a hearing on such petition that: i) The proposed use designed at maximum capacity does not warrant the strict parking requirements of the section; and REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 8 ii) The reduction is required off-street parking spaces will not cause an additional burden on other lots or on off-street parking spaces; and iii) The lot size is not large enough to allow the highest and best use of the property without such contractual parking permit; and iv) The use of the property does not include the sale of intoxicating liquors; and v) Petitioner has filed an application not less than thirty (30) days before said hearing and has paid a permit fee set by Resolution of the Council; in the absence of a Resolution setting such fee; the application fee shall be $300.00; and vi) The petitioner is the owner of good and marketable title to all of the property to which the contractual parking permit would apply. Ownership of the property shall be determined by the City Attorney based upon an abstract of title or registered property certified to the current date and supplied to the City Attorney at petitioner's expense no later than fifteen (15) days prior to the hearing on the petition. vii) If the petition is granted by the City Council, the contractual parking permit may be issued only after the following conditions have been met. 1) The owner or owners and all lienholders of record shall join in executing the contractual parking permit which document shall be in a form recordable in the office of the Anoka County Recorder. The document shall provide that the rights therein granted to the petitioner by the City Council are not transferable or assignable to the petitioner's heirs, successors or assigns, to any person, persons, businesses, corporations or to any other entity or entities. The document shall specify that the contractual parking permit shall be valid only for the exact use of the property specified in the permit and that the permit shall be void in the event the use of the property is changed or intensified regardless of the amount of off-street parking required for the changed or intensified use. Such document shall be in the form of a covenant running with the real property affected thereby. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 9 (v) 2) Uses permitted by a contractual parking permit shall not constitute nonTconforming uses within the meaning of the Columbia Heights Zoning Code. 3) A contractual parking permit may be discharged by the owner of the property by written notice which shall be in a form recordable in the office of the Anoka County Recorder and which form shall 'be properly executed by the owner or owners and all lienholders of record and delivered to the City Clerk. 4) The contractual parking permit shall lapse upon the use of the property affected for the purposes of serving alcoholic beverages. 5) Upon the contractual parking permit becoming invalid, discharged, or lapsing hereunder, the property affected thereby shall be subject to the strict provisions of the City Code, excepting this Section 9.116(4)(t), and violations of such strict provisions shall subject persons violating to the criminal sanctions therein contained. 6) The covenant referred to herein shall contain provisions allowing the City to enter upon the property in case of violations for the purpose of enforcing the strict provisions of the City Code and to allow the City to obtain such legal and equitable relief as a Court of competent jurisdiction may provide. The covenant shall further provide that the said owner or owners executing the contract shall pay all attorney's fees, court costs, and administrative fees incurred by the City in the enforcement of the covenant. 7) Any convenant entered into hereunder and any contractual parking permit issued hereunder shall automatically expire twenty-five (25) years after the date of filing of the said covenant in the office of the County Recorder. Banks, offices aDd/or public Office Buildings: At least one (1) parking space for each two hundred (200) square feet up to 6,000 square feet of floor area (net) plus one (1) parking space for each two hundred fifty (250) square feet over 6,000 square feet (net). REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 10 (w) Undertaking Establishments: One (1) parking space for each five (5) seats or thirty five (35) square feet of seating area where there are no fixed seats, plus one (1) parking space for each two hundred fifty (250) square feet of floor area not used for seating. (x) Furniture Store, Appliance Store, Wholesale Warehouse: At least one (1) parking space for each four hundred (400) square feet of floor area (gross) up to 6,000 square feet, plus one (1) parking space for each 1,000 square feet over 6,000 square feet. (y) Open Sales Lots, Lumber Yards, Auto Sales: One (1) parking space for each two thousand (2,000) square feet of land up to the first eight thousand (8,000) square feet plus one (1) parking space for each four thousand (4,000) square feet of land up to a parcel of 24,000 feet plus one (1) parking space for each four thousand (4,000) square feet of land up to a parcel of 24,000 square feet plus one (1) parking space for each six thousand (6,000) square feet thereafter. (z) Auto Repair, Boat and Marina Sales, Garden Store, Trade Service Shops: Four (4) parking spaces plus one (1) for each eight hundred (800) square feet of floor area over the first 1,000 square feet. (aa) Skate, Dance Halls, Miniature Golf, Private Clubs, Ice Arenas and Other Recreational Centers: Ten (10) parking spaces plus one (1) additional space for each two hundred (200) square feet of floor area (net). (bb) Manufacturinq, Fabricating or Processing of a Product or Material: Four (4) off-street parking spaces plus one (1) for each four hundred (400) square feet of floor area (gross). shall hereafter be amended to read as follows, to wit: 9.116(4) Required Off-Street Parking (a) Calculating Spaces: When determining the number of off- street parking spaces required results in a fraction, each fraction of one-half (1/2) or more shall constitute another space. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 11 (b) (c) (d) (e) (f) (g) (h) (i) (J) Garage or Carport: A garage or carport shall be considered a parking space. However, a building permit shall not be granted to convert a garage or carport to living space unless other acceptable provisions are made to provide the required parking space. Single Family Dwelling: At least two (2) parking spaces, one of which shall be a garage. Two Family Dwelling: At least two (2) parking spaces per dwelling unit, one of which shall be a garage. Rooming House: At least two (2) parking spaces for each three (3) persons for which accommodations are provided for sleeping. MultiPle Dwelling: At least two (2) parking spaces for each dwelling in the R-3 District, 1.5 in the R-4 District and 1 in all "B" Districts, one of which shall be a garage. Hotel: At least one (1) parking space for each rental court provided in the design of the building. Motel: At least one (1) space for each dwelling unit or lodging room, plus one (1) additional space for each eight units. School. Elementary and Junior High: At least two (2) parking spaces for each class room plus one (1) additional space for each 300 student capacity. Hioh Schools, Vocational Schools. Colleges and Other Post-Secondary Schools: (i) High Schools: At least one (1) parking space for each seven (7) students based upon design capacity, plus one (1) additional space for every two classrooms. (ii) Vocational Schools. Colleges and Other Post- Secondary Schools: At least one (1) parking space for every two and one eight (2 1/8) students based upon actual enrollment. Actual student enrollment for purposes of this section is the greatest number of students which the school has enrolled for attendance at any one time provided that all students accommodated at other times or in other shifts shall also be included for the purpose of determining actual student enrollment under this section REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 12 if classes for a prior or subsequent time or shift begin or end within one and one-half (1 1/2) hours of the time when the greatest number is enrolled provided however that the number of parking spaces shall never be less than that stated in Section 9.116(4)(j)(11). (k) Church, Clubs: At least one (1) parking space for each three and one-half (3 1/2) seats based on the design capacity of the main assembly hall. (1) Theater, Ballfield, Stadium: At least one (1) parking space for each eight (8) seats of design capacity. (m) Hospital: At least one and one-half (1 1/2) parking spaces for each patient bed. (n) Sanitarium, Convalescent Home, Rest Home, Nursing Home or Institution: At least one (1) parking space for each two (2) beds for which accommodations are offered. (o) Medical or Dental Clinic or Veterinary Office: At least three (3) parking spaces for each staff doctr or dentist according to design capacity. (p) Prepared Food Establishments: At least one (1) parking space for each fifteen (15) square feet of gross floor area in building except an area equal to four (4) square feet for each seat provided. (q) Prepared Food Delivery Establishment: At least one (1) parking space for each 180 square feet of gross floor area in building except of the Prepared Food Delivery Establishment as such establishment as defined in Section 9.103(63). (r) Bowling Alley: At least five (5) parking spaces for each alley, plus additional spaces as may be required herein for related uses such as a restaurant. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 13 (s) (t) (u) Motor Fuel Stations: At least six (6) parking spaces plus two (2) off-street parking spaces for each service stall. Retail Store, Open Space Retail or Service Shop: At least one (1) off-street parking space for each two hundred (200) square feet of floor area (net). Restaurant, Cafe, Bar, Tavern, Night Club: At least one (1) space for each three (3) seats based on capacity design where there is no design layout, one (1) space for each thirty-five square feet of gross floor area. Provided, however, the City Council may by affirmative vote grant a contractual parking permit reducing the off- street parking requirements for a structure existing on August 8, 1977 by not more than fifty-percent (50%) of this Ordinance when the owner of the lot petitions the City Council and the City Council finds at a hearing on such petition that: (i) The proposed use designed at maximum capacity does not warrant the strict parking requirements of the section; and (ii) The reduction in required off-street parking spaces will not cause an additional burden on other lots or on off-street parking spaces; and (iii) The lot size is not large enough to allow the highest and best use of the property without such contractual parking permit; and (iv) The use of the property does not include the sale of intoxicating liquors; and (v) Petitioner has filed an application not less than thirty (30) days before said hearing and has paid a permit fee set by Resolution of the Council; in the absence of a Resolution setting such fee, the application fee shall be $300.00; and (vi) The petitioner is the owner of good and marketable title to all the property to which the contractual parking permit would apply. Ownership of the property shall be determined by the City Attorney based upon an abstract certified to the current date and supplied to the City Attorney at petitioner's expense no later than fifteen (15) days prior to the hearing on the petition. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 14 (vii) If the petition is granted by the City Council, the contractual parking permit may be issued only after the following conditions have been met: 1) The owner or owners and all lienholders of record shall join in executing the contractual parking permit which document shall be in a form recordable in the office of the Anoka County Recorder. The document shall provide that the rights therein granted to the petitioner by the City Council are not transferable or assignable to the petitioner's heirs, successors or assigns, to any person, persons, businesses, corporations or to any other entity or entities. The documents specify that the contractual parking permit shall be valid only for the exact use of the property specified in the permit and that the permit shall be void in the event the use of the property is changed or itensified regardless of the amount of off-street parking required for the changed or intensified use. Such document shall be in the form of a covenant running with the real property affected thereby. 2) Uses permitted by a contractual parking permit shall not constitute non-conforming uses within the meaning of the Columbia Heights Zoning Code. 3) A contractual parking permit may be discharged by the owner of the property by written notice which shall be in a form recordable in the office of the Anoka County Recorder and which form shall be properly executed by the owner or owners and all lienholders of record and delivered to the City Clerk. 4) The contractual parking permit shall lapse upon the use of the property affected for the purposes of serving alcoholic beverages. 5) Upon the contractual parking permit becoming invalid, discharged, or lapsing hereunder, the property affected thereby shall be subject to the strict provisions of the City Code, excepting this Section 9.116(4)(t), and violations of such strict provisions shall subject persons violating to the criminal sanctions therein contained. 6) The covenant referred to herein shall contain provisions allowing the City to enter upon the property in case of violations for the purpose of enforcing the strict provisions of the City Code and to allow the city to obtain such legal and equitable relief as a Court of REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 15 competent jurisdiction may provide. The covenant shall further provide that the said owner or owners executing the contract shall pay all attorney's fees, court costs, and administrative fees incurred by the City in the enforcement of the covenant. 7) Any covenant entered into hereunder and any contractual parking permit issued hereunder shall automatically expire twenty-five years after the filing of the said covenant in the office of the County Recorder. v) Banks. Offices and/or Public Office Buildings: At least one (1) parking space for each two hundred (200) square feet up to 6,000 square feet of floor area (net) plus one (1) parking space for each two hundred fifty (250) square feet over 6,000 square feet (net). (w) UDdertakinq Establishments: One (1) parking space for each five (5) seats or thirty five (35) square feet of seating area where there are no fixed seats, plus one (1) parking space for each two hundred fifty (250) square feet of floor area not used for seating. (x) Furniture Store, ApDliance Store. Wholesale Warehouse: One (1) parking space for every 1.5 employees on major shift or one (1) per 2,000 square feet of floor area (gross), less 10% off total square feet to account for non-useable space, whichever is greater; plus one (1) space per company vehicle. (y) Open Sales Lots, ~umber Yards. Auto Sales: One (1) parking space for each two thousand (2,000) square feet of land up to the first eight thousand (8,000) square feet plus one (1) parking space for each four thousand (4,000) square feet of land up to a parcel of 24,000 square feet plus one (1) parking space for each six thousand (6,000) square feet thereafter. (z) Auto Repair. Board and Marina Sales. Garden Store. Trade Service Shops: Four (4) parking spaces plus one (1) for each eight hundred (800) square feet of floor area over the first 1,000 square feet. (aa) Skate, Dance Halls. Miniature Golf. Private Clubs. Ice Arenas and Other Recreational Centers: Ten (10) parking spaces plus one (1) additional space for each two hundred (200) square feet of floor area (net). REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 16 (bb) Manufacturing, Fabricating or Processing of a Product or Material: One space for every 1.5 employees on major shift or one (1) per 600 square feet of floor area (gross), less 10% off total square feet to account for non-useable space, whichever is greater; plus one (1) space for each company vehicle (unless vehicle or vehicles are already accounted for in requirements.) (cc) Office Space in Industrial (I and I-2) Zone Areas: One (1) parking space per 300 square feet of floor area (gross) (dd) For Industrial Zone areas only (I, I-2) and for industrial purposes only, if the owner cannot meet the required parking requirements, the Planning and Zoning Commission may recommend, and the City Council may approve a "parking plan" for required parking spaces according to the applicant's plan which will propose to initially install only a portion of the required parking spaces, but could demonstrate that the full amount of required parking could be installed on the property as determined by the City. Other requirements include: (1) Applicants must submit a site plan which will show sufficient land available to reinstate all required parking if use of the property changes or if the City determines greater amount of parking is necessary. (2) Whenever industrial properties change ownership, the use of parking spaces provided may be reviewed by City Staff to determine if adequate parking is being provided or if more spaces need to be installed from the amount set aside. (3) The applicant's site plan must show that parking is provided for employees according to Section 9.116(4)(x)(bb). (4) Applicant must submit plans for customer parking according to peak customer amounts. First Reading: Second Reading: Date of Passage: July 24, 1995 August 14, 1995 August 14, 1995 Offered by: Seconded by: Roll call: Petkoff Peterson Ail ayes REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 17 c. Revocation or Suspension of a License to Operate Rental Property Within the City of columbia Heights (Ten Properties~ Motion by Peterson, second by Ruettimann to close the public hearing regarding the revocation or suspension of the rental license held by the rental owners listed regarding their rental property as specified in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes d. Resolution No. 95-49 .Reqarding Revocation or Suspension of a License to Operate Rental Property Within the City of Columbia Heights, 3843 Hayes Street Northeast Motion by Jolly, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by Sally J. Anderson regarding rental property at 3843 Hayes Street Northeast in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes e. Resolution No. 95-50 Reqardinq Revocation or Suspension of a License to Operate Properties Within the City of Columbia Heights, 3807 Central Avenue Motion by Petkoff, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by Jeffrey Bahe regarding rental property at 3807 Central Avenue in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes ITEMS ~OR CONSIDERATION a. Open Mike Opportunities Councilmember Ruettimann commented that if a resident has a concern, question or a situation which needs discussion, it can be submitted to a member of the City Council or to the City Manager for inclusion on a Council meeting agenda. This comment was in response to a remark made relative to Open Mike no longer being included in the cablecasting of the Council meetings. b. Other Resolutions/Ordinances 1. Resolution No. 95-40 Designatinq Fund Balance in the General Fund and the Library Fund for Working Capital REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 18 Motion by Jolly, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-40 RESOLUTION OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, DESIGNATING FUND BALANCE IN THE GENERAL FUND AND LIBRARY FUND FOR WORKING CAPITAL WHEREAS, the majority of revenue for the General Fund and the Library Fund is received from State aids and property tax revenue; and WHEREAS, State aids and property tax revenue are not received until the last six months of the year; and WHEREAS, the City Council desires to ensure adequate cash flow for working capital in the General and the Library funds; and WHEREAS, when the Library Fund was separated from the General Fund there was no fund balance transfer from the General Fund to the Library Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota, that the City will transfer $200,000 in fund balance from the General Fund to the Library Fund; and BE IT FURTHER RESOLVED that forty-five percent (45%) of the next year's budget in both the General Fund and the Library Fund will be designated for working capital. Passed this 14th day of August, 1995. Offered by: Seconded by: Roll call: Jolly Peterson Jolly, Petkoff, Peterson, Sturdevant - aye Ruettimann - nay Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR couNCIL MEETING AUGUST 14, 1995 PAGE 19 2. Resolutions No. 95-45, 95-46 and 95-47 Authorizing Applications for MHFA Affordable Rental Investment Fund, Housina Trust Fund. and Publicly Owned Neighborhood Land Trust program Motion by Ruettimann, second by Peterson to waive the reading of the resolutions there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-45 RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING APPLICATION TO THE MINNESOTA HOUSING FINANCE AGENCY UP TO $180,000.00 OF AFFORDABLE RENTAL INVESTMENT FUND PROGRAM FUNDS FOR RENTAL HOUSING REHABILITATION/DUPLEX ACQUISITION/RENOVATION IN SHEFFIELD NEIGHBORHOOD WHEREAS, the City of Columbia Heights has been invited and encouraged to apply through the Minnesota Housing Finance Agency (MHFA) for funds from the 1993 state funded Affordable Rental Investment Fund Program; and WHEREAS, an application for such grant funds has been prepared by Community Development Department staff; and WHEREAS, the City will provide an MHFA desirable match for funding priority for the project; and WHEREAS, the City already owns two duplexes in the Sheffield Neighborhood and is currently maintaining and operating these as rental units. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota, that: The City Council approves City application for up to $180,000 of Affordable Rental Investment Fund Program funds from the Minnesota Housing Finance Agency for rental housing rehabilitation/duplex acqui stions/renovations. The City hereby agrees that the City will provide a minimum of $20,000.00 in kind or cash for match to the MHFA program funds. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 20 The Mayor and City Manager are authorized to sign the necessary Affordable Rental Investment Fund Program application and the documents for implementation of the program when the grant is received through the Minnesota Housing Finance Agency. Passed this 14th day of August, 1995. Offered by: Seconded by: Roll call: Ruettimann Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary RESOLUTION NO. 95-46 RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, APPROVING APPLICATION TO THE MINNESOTA HOUSING FINANCE AGENCY FOR UP TO $100,000.00 OF HOUSING TRUST FUND PROGRAM FUNDS FOR DOWN PAYMENT ASSISTANCE TO LOWER INCOME FAMILIES TO PURCHASE HOMES IN COLUMBIA HEIGHTS WHEREAS, the City of Columbia Heights has been invited and encouraged to apply through the Minnesota Housing Finance Agency for funds from the 1988 state funded Housing Trust Fund Program; and WHEREAS, an application for such grant funds has been prepared by the Community Development Department staff; and WHEREAS, the City will utilize funds with the First Time Homebuyer funds, already received, by providing a match for down payment assistance. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights, Minnesota that: The City Council approves City application for up to $100,000.00 of Housing Trust Fund Program funds from the Minnesota Housing Finance Agency for the purpose of providing down payment assistance to lower income families. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 21 2. The Mayor and City Manager are authorized to sign the necessary Housing Trust Fund Program application and the documents for implementation· of the program when the grant is received through the Minnesota Housing Finance Agency. Passed this 14th day of August, 1995. Offered by: Ruettimann Seconded by: Peterson Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary RESOLUTION NO. 95-47 RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA APPROVING APPLICATION TO THE MINNESOTA HOUSING FINANCE AGENCY UP TO $195,000.00 OF PUBLICLY OWNED NEIGHBORHOOD LAND TRUST PROGRAM FUNDS FOR PURCHASE AND REMOVAL OF DUPLEX AND SINGLE FAMILY BUILDINGS IN SHEFFIELD NEIGHBORHOOD WHEREAS, the City of Columbia Heights has been invited and encouraged to apply through the Minnesota Housing Finance Agency for funds from the state funded Publicly Owned Neighborhood Land Trust Program; and WHEREAS, an application for such grant funds has been prepared by Community Development Department staff; and WHEREAS, the City will lease the vacant lots to low and moderate income families for new construction of new single family homes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota that: The City Council approves City application for up to $195,000 of Publicly Owned Neighborhood Land Trust Program funds from the Minnesota Housing Finance Agency for purchase and removal of duplex and single family buildings. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 22 The City Council hereby agrees that the City will provide a minimum of $30,000 for match to the MHFA program funds. The Mayor and City Manager are authorized to sign the necessary Publicly Owned Neighborhood Land Trust Program application and the documents for implementation of the program when the grant is received through the Minnesota Housing Finance Agency. Passed this 14th day of August, 1995. Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 3. Resolution No. 94-48 Reqardinq LaBelle East Bank Erosion Control Project Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-48 BEING A RESOLUTION ABANDONING P.I.R. #898 LABELLE EAST BANK EROSION CONTROL BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights on the 14th day of August, 1995, that: WHEREAS, the City of Columbia Heights has investigated several methods of addressing the slope erosion occurring in the area known as the LaBelle East Bank, and WHEREAS, through the Public Improvement Hearing that occurred over several dates in 1994, developed a project to reduce slope erosion on both the public and private portions of the LaBelle East Bank which required the granting of easements to the City by the abutting property owners and financial participation in the project through assessments, and REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 23 WHEREAS, it has been determined that the cost to obtain the necessary easements to complete the project as proposed, may exceed the financial participation of the abutting property owners, thus increasing the total cost of the project, and WHEREAS, the City Public Works staff has developed a plan of routine tree removal, tree trimming, undergrowth clearing and vegetation restoration that will significantly decrease erosion of the slope by allowing natural vegetation to grow on the slope. NOW, THEREFORE, IT IS HEREBy RESOLVED that the improvements known as P.I.R. #898, Project #9103, is abandoned and all easements obtained for this project are not to be recorded. Passed this 14th day of August, 1995. Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 14th day of August, 1995, as disclosed by the records of said City in my possession. Jo-Anne Student, Deputy City Clerk b. Bid Considerations 1. Authorize Purchase of a Mita DC-3055 COpying System for the Library Discussion was had regarding the service contract. The City Manager will pursue this matter relative to having a blanket service contract for all of the copiers owned by the City. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 24 Motion by Jolly, second by Peterson to authorize purchase of a Mita DC-3055 copying system from Coordinated Business Systems for the amount of $5,468.77 based on low, written, formal quotation, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 2. Silver Lake Pond Modifications, Municipal Project #9316 The Public Works Director felt some of the works associated with this project could be done by City crews next year. Also, he felt the gate could be relocated thereby decreasing the total project costs. Motion by Ruettimann, second by Jolly to reject all bids as the low, responsible bid exceeds the budgeted funding, and furthermore, direct staff to include the $20,000 from the 1995 budget in the proposed 1996 budget and rebid the project in the future as soon as possible should the bids exceed budgeted dollars. Roll call: All ayes 3. Authorize Purchase of Two Replacement Outdoor Warninq Sirens Motion by Peterson, second by Petkoff to purchase two Model 2001 rotating sirens from Federal Sign Corporation of Rochester, Minnesota, at a cost of $25,708.25, to include installation and a trade-in credit for seven sirens in the amount of $4,807 and to authorize the Mayor and City Manager to enter into a contract for same and to authorize the expenditure of $4,291.25 for removal of seven existing units and poles for total funding of $30,000 to be taken from the Capital Replacement Fund #431-42500-5180. Roll call: All ayes Motion by Peterson, second by Petkoff to authorize the sale of extra Healy-Ruff radio controls back to Healy-Ruff Company. Roll call: All ayes c. Other Business 1. Authorize the Creation of One Full-Time Meter Reader Position Motion by Petkoff, second by Peterson to authorize the creation of one full-time meter reader position in lieu of the two current part-time meter reader positions with the pay range remaining 'the same as the part-time position. Roll call: Jolly, Petkoff, Peterson, Sturdevant - aye Ruettimann - nay REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 25 2. Approve Joint Powers Agreement for Maintenance of County State Aid Highways within the City of Columbia Heights with Anoka County Motion by Petkoff, second by Ruettimann to approve the Joint Powers Agreement for maintenance of county state aid highways within the City of Columbia Heights with Anoka County, and furthermore, to authorize the Mayor and City Manager to execute the agreement. Roll call: All ayes 3. Approve and Execute Addendum #1 as part of Contract #950147 Between the City of Columbia Heights and the Anoka County Library Motion by Jolly, second by Petkoff to approve Addendum #1 and to authorize the Mayor and City Manager to execute Addendum #1 as part of Contract #950147 between the City of Columbia Heights and Anoka County Library. Roll call: All ayes 10. ADMINISTRATIVE REPORTS a. Report of the City Manager The City Manager's report was submitted in written form. One additional item was mentioned regarding a meeting to discuss the Metropolitan Council's position on the Liveability Act. This meeting is being held at the Shoreview City Hall. b. Report of the City Attorney The City Attorney had nothing to report at this time. 11. GENERAL COUNCIL COMMUNICATIONS a. Minutes of the August 7, 1995 Planning & Zoning Commission These minutes were for informational purposes only. No Council action was necessary. There were no other communications. REGULAR COUNCIL MEETING AUGUST 14, 1995 PAGE 26 12. ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the meeting at 8:55 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: August 28, 1995 AGENDA SECTION: C 0iq $ E tq ¥ ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ Fire ITEM: Establish Hearing Date BY: Lowell DeMurs License Revocation, Rental Property NO: ]4 i~r. "~) DATE: August 21, 1995 DA Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against Mr. Robert E. Neumann regarding his rental property at 4415 Madison Street NE. The property owner has failed to correct violations to bring the property into compliance with Housing Maintenance Codes. RECOMMENDED MOTION: Move to Establish a Hearing Date of September 25, 1995 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Robert E. Neumann Regarding the Rental Property at 4415 Madison Street NE. 95-165 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 28, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~. CITY MANAGER'S APPROV~ ITEM: APPROVE ADJUSTMENTS TO RATES FOR BASIC BY: L INDA L. MAGE~ .l i' ~Y: !~ ANDNo: OTHER FRANCHISE CABLE FEES~,~). DATE: 8-18-953,~/~L~.,,j, '~ ATE On May 1, 1995, City staff received notice from Meredith Cable that they would be adjusting rates for Basic and Preferred Service levels beginning July 1, 1995. The rate adjustment was a result of information released from the FCC, allowing an inflation adjustment of 5.21% instead of the 2.15% previously taken in April, 1995. The adjusted rates would result in the basic rate changing as follows: Prior to Effective 7-1-95 7-1-95 BASIC SERVICE OTHER FRANCHISE FEES TOTAL BASIC $7.63 $7.85 ~i.83 $i.83 $9.46 $9.68 The City of Columbia Heights, as the rate regulatory authority, has 30 days (plus an additional 90 days if an order is passed to toll the review) to review the information and determine whether the proposed rate increase to basic service is within the FCC's standards for updating basic service rates. At the Council meeting of May 30, 1995, the City Council adopted an order tolling the initial thirty day period for the review of the proposed rates for an additional ninety days in order to complete an assessment of the proposed increase, and issued an interim order permitting the basic increase to go into effect July 1, 1995, subject to rollback and refunds. Staff and the cable attorney for the City have reviewed 5he proposed rate adjustment and have found everything to be in order. Thus, at their meeting of August 17, 1995, the Columbia Heights Cable Communications Commission passed a motion recommending that the City Council approve the adjustments to the rates for basic and other franchise fees, effective July 1, 1995. RECOMMENDED MOTION: Move to approve the adjustments to the rates for basic and other franchise fees, requested by Meredith Cable, effective July 1, 1995. COUNCIL ACTION: Meredith .Cable g34 Woo0~,ll D~ve Rosevil~. MN 55113 Kevin C. O~rl~in & General Ma~age~ (Fax) 612/483-9~ $12/483-3233 Chah'man Dennis Stroik Columbia Heights/Hilltop Cable Co--on C/O 3938 Polk Street NE Columbia Heights, MN 55~21 ~ Cha.~n~ Stroik: As you know, on April 1, 1995 Meredith Cable raised the r~tes for our Basic and Preferred. levels of service, as well as lowering the rate for the PE~ Fee. The increases for Basic and Preferred were done in a~,or~ce with FCC regulations, and re. flect~ increas~ in extema.1 programming charges and inflation. The inflation ~aken by Meredith Cable was for the dine period of September 30, 1993 ~o lune 30, 1994 and was 2.15 %. The Columbia Heights/Hillt~ Cable Commi~on was notified of these changes on February 10, 1995. On March 8, 1995, the FCC released a set of Questions and Answers on Cable Television Rate Regulation addressing issues related m inflation Mjusu~ents by *u-ansition rate" systems, such as Meredith. The Q & A indicates that Me~dith was entitled m ~ke an inflation adjustment of 5.21% instead of the 2.15% adjustment ~aken in April. The Q & A goes on to point out that we are actually allow~ Io r~.over inflation from September of 1992, and that the figure of 5.21% represents ~at time frame. MereAith plus on changing its rates Io reflect the remaining inflation Mjustment effective ~luly I, 1995; Meredith will 1~I retroactively ~ju~ sub~ rotes for Apffi through lune of 1995. In order m c~.lculate the full 5.21 percent infl~on ~ju~tment of our rates, we are revising our initial Form 1210 (using the FCC's Ma.~h, 1995 yin'sion of the form). This approach avoids calculating inflation on inflation, which would be the case if we simply look the Form 1210 rate calculated for April 1, 1995 and a~ju.~ed it upward by the rest of the inflation to which we are entitled. The following summarizes the changes in the Basic and Pr~erred rates: 411/95 ?/1195 BASIC $7.63 S7.85 PR.F~~D $12.88 S13.13 L~r.lC~ $~ro~k P~e Two ..... , ;,,+~,,.;~,,,~ t,~ the l=~C The only notification reqmr~ xor tnt r~..,~,~., -,-. -- 1~.~., ,, ....... , -. ........ . ......... ,..~_ , ,n~$ our increa~ is to pruwde · letter to the FCC indicating that, t~vmm~ .~uo' ,, ,~ , Prefen~ sec'vice rates will be adjusted to r~clect the full inflation. I wOuld ~ to request that Me=~lith be allowed to implenmnt the new rote for Basic at the same time as we adjust our Preferred tier on ~luly 1, 1995. Meredith will ~ records regarding payments of the increased r~te so that, in the unlik~y event that the Commission's review subsequently concludes that · rollback and r~funds ar~ warranted, ~funds can be made back to July 1, 1995. The same plan for implementing re. funds and inter~-.st as described to you before would be followed in this event. I wo,~ld also like to inform you that the l:CC has ruled on the must carry status of KXLI, channel 41, and has informed us that we will be required to carD' them. As · result of their decision, we will be dropping The Nostalgia Network from cable channel 68 to make room for the carriage of KXLI beginning June 1, 1995. We are pleas~ to let you know that we will be able to do a full re-alignment of our channel line-up on August 1, 1995 and begin the implementation of Universal Service. I've ·ttacheA a copy of the channel line-up that will go into effect on August I for your information. We will also keep the Commission up to date on our plans for subscriber notification on this issue. On ;luly 1, 1995, just prior to the re-alignment, Meredith plans on adding The Home & Garden channel, that effective August 1, 1~95 Meredith will replace Prime Sports Network with ESPN II, and begin carriage of The History Channel on May 1, 1995. Should you desire further information or have any questions plea.se feel free to contact me directly. Sincerely, Kevin C. Griffin KCG/grs Attachments cc: Linda Magee, Asst. to City Mgr. Thomas Creighton, Esq. Kathi Donnelly-Cohen Lee Sheehy, Esq. ,MSm~dbyOid:B~i0.0S~:Eq~s2/2L~ Cal~ Operator. YCCIPOR,M1210 UPDATING MAXIM3JM P~.M/TT~D B~TLS FOR Jl, ZGULATED CA.BL~ S~RV]C~..S Mc~Jtb CtbJe 93~ V/__,~,~l~km Drive RoMvflJe  c_-~__~ 112 Does thb flUAz J~volve · sinfle frtnchbe author~, but muJflpie __,~m,_ mm~y snlU? I 13 ]fyi, ent~ thc a.uociat~ Cl..q~ below and complete thc f.,znchiK authority ir~owrmticm a~ thc boIMm oflhil pa~c: MNO~3 NO 3. Does thb r~ng involve multiple frlnchbe authorities? If yes, aT~:h a scl~rat~ shcc~ fo; each fr&nchi= authority and incluac thc foaowi~ franchise authoFit~ infoflmtion with ~ mocia~:~ Franchb( Aul)no~n.' Information: blame orig..al Fnmchising Au~horil~' Columbia HeiKht~'IUhop Cabie M~ilmg Addr~u o£]..octl ];ra~cmr~ng ^umon'o FCC Form 1210: M~."~ 19' 4. b)dicau die ainu prdod for wldch tide btm of PT~Jom Yilin8 oryCC lrorm 1210 (matt an *'z" bt the eplS~rlau boz) & la ~his the fa~ I:CC Form 1210 fibd in m~~'~ b. I-he t~ FCC F'm'm 1210 barn P~'vimidY'f~bd ~h the lq:~'c? ¢. I-Ira an FCC Fot~ 1210 beta ~ fried with ~c l~runchiab~ Ambo~i~? lEI J~O ~. Smtm of FCC Form 1200 Filing (enter in "z" fa the appropriate box) a. la~ fo~m being file~ &long with afl FCC J:ofl~ 12007 ~. ~ an FCC Form 1200 bee~ previously filed with thc FCC? Ify~, emcr the daw Lis a~ FCC Fo~ 1200 been pFcviously file~ with thc Franchising ^uthoFi~'? NO Cable programming Ser~ces Complaint Stares (enter an "z" in the appropriate box) b ~his for~ bcing GI~ in ~s~n~ ~ ~ FCC F~ 329 ~s, ~r ~c ~ of~c ~mpl~nt: t S~Jectiou of "Going For~a~*' Channel Addition Metbodoio~' (enter an "z" in the appropriate box) ~--~Ch~k hem if~u L'c using thc origirm] mice r~ ]~THOD]. ~---~Check he~ il'you m'c using the new, ah~rm~i~ ruk~ [CA,,~S J~'THOD]. If using thc C.6,~8 M~*H-IOD. ha~c you ¢iec~,d m re,ac ~c~"~ for ch~r~"b added during thc pcri~ ~rdy 15, t~ ~ 31.1~? NO 9. Heedend Upgrade · ~;0~: Ol~f ~ ["~Check here if you arc e quali~'ing ay~m using the su, camlincd headcnd up,rede methodoloD', FCC Form 1210: March I MODU)I A: 'rlL~ia, i i' iON RAI~_ AN')) ~,~ zD C'BA.RGF-. ]fROM ]rIL~''IOU$ lin"D- .rN*G$ b *lle~ 4 ~r~j ,NOT~: The ~ C:b~ is et rm 6mmna~ by dbw yeur F. ma 1200 m~ (Yul~ ~ I.m). a Jee'budY ~ MODULE C: CALCULATING ONT.,-TIME AXX~STMI~NTS TO PREVIOUS EXTERNAL ~ FER ~ER a b c d ILtne Deception C ~ C~ ?~ 'I ler of' Pro~r~m.,'run$ '.~ b~ Rev~,d F~x'n M~kup Mgth~ to Ca. ps C2 Y~,-~-, Take~ oe Abort C3 No~E.--__~-F~] C_,~ Pq~3 FCC Form 1210, March d · hum per T~ m ..'~./-~ C~ ~ From [CIO ~.~.% par TW~ CJ4 .,'~..-;.~F. xL ('---pwTifrpmrSub, (be~h-tL) SO. lSr2 _t-q$~ MODUL~. D: ~_.T _-'~LTL,ATION OF C'LTIU~NT KX3'F. RNAL ~ lrr. R · b · d · .Line LIM ihrd~Mion hdc Tier 2 Tier 3 Tier 4 Tier S MODULE £: ¥OTAL INCRF=ASE IN CHA.N~*~T_-g PER RF.,CULATED TIER · b · d · Btdlc Tiff 2 13er :3 Tier 4 Tier S FCC For~ 1:210: M&-'ch 1.~ MODU~ F: J~',R C"HA.NT~ .~_ _'rx~-M~..N'F$ IIOR C'B,A~-~, ADDITIONS U~I:NG MODULE G: PER CI-1.A.'~NEL AD3USTME,N'T I~ER TIER ~'OR ~N~ ~D~IONS 1~ ~HODI s b c d · ~e ~e ~n ~c Tkr 2 T~F 3 Tkr 4 ~r S ]~XZ Fm-m 1210: ~ 195 FCC Form 1210: klatch 19 MODULE I: UI~DATI~C TRA-~"~ iON RAT~ FOR ~O~t ~ ~ ~ ~ k~ ~t_~ d e / ~ . ~ b g MODULE ~: COMPARISON OF TRAI~SITION RATE ~ I'ERAIzl~ t.D CItAJ~CE · b c d · [ ~Lim Line DebS. priori B&tlc Tier 2 Tkr 3 Tkr 4 Tier S mm ~ L~ ~ ~D K~ lf~k~er~Kt ~r~~ ~ ~ ~~~~)~ ~' I~ ]:mm 1210: {Fmr~ 15 CertlflntJou Sumnent TA~L~ A. Pa~ 9 Foam 1210: ~ 199 Z~llth C4mv~t~r Clef me! GOLUMB~, HE~l, rr~ HIU,.I'OP :kelodeon &E CITY COUNCIL LETTER Meeting of: August 28, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER' S APPROVAL ITEM: ESTABLISH WORK SESSION DATES 4) BY: PATRICK HENTGES BY: NO: ~. A, DATE: 8-24-95 DATE:-~--~--~ The following work session dates should be established: Tuesday, September 5, 1995, 8:00 P.M. Monday, September 18, 1995, 7:00 P.M. RECOMMENDED MOTION: Move to establish September 5, 1995, at 8:00 P.M.; and September 18, 1995, at 7:00 P.M. as work session dates. COUNCIL ACTION: CITY COUNCIL LETTER Meeting off 8/28/95 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER ITEM: AUTHORIZATION TO SEEK BIDS TO BY: M. Winson BY' NO. REROOF PUMP STATION//2 DATE: 8/21/95 DA . The building was first constructed in approximately 1962. Major modifications including the second story addition and new roof were done in 1972-73. The roof is a pitch and gravel type with white marble chips. The roof has not been replaced since 1973. The white marble chips are beginning to regularly fall off the roof creating an appearance and maintenance problem. Staff proposes to remove the existing roof and sheathing. New overhangs, roof sheathing and asphalt shingles would be installed to both improve the appearance of the building and reduce the maintenance. RECOMMENDED MOTION: Move to authorize staff to seek bids to reroof pump station #2. MAW:jb 95-500 COUNCIL ACTION: CITY COUNCIL LETrER Meeting of: 8/28/95 AGENDA SECTION: C 0 N S E N T ORIGINATING DEPARTMENT: CITY MANAGER NO. I~ PUBLIC WORKS ITEM: FINAL PAYMENT FOR MUNICIPAL PROJECT BY: M. Winson {' BY: NO. #9314 (FIRE ALARM SyfiTEM~ MODItFIC~ATIONS) DATE: 8/21/95 DA Attached is the final invoice for Sentry Systems inc. The invoice amounts to $498.00. Sentry Systems caused disruptions in the telephone service twice by their work in the telephone room. The City was charged $400.00 by Taylor Telephone Systems for repairs. This amount is to be deducted from the final payment. Final payment to the contractor is $98.00. RECOMMENDED MOTION: Move to accept the work for Municipal Project #9314 (Fire Alarm Systems Modifications) and to authorize final payment of $98.00 to Sentry Systems, Inc. of White Bear Lake, Minnesota. MAW:jb 95-501 Attachment COUNCIL ACTION: RECEIVED JUL 6 1995 Public Works wept. Z: 'c'- ...... ,',g ............................ ¢; 0"',,~ ': ........ -. : ,--.~... TO BE .... T.,.;.~;z,....: FiRE STATiO?,i DiS~AT,CH DESK .($ZiS.O0 ~,., LA~,,.,,, z'.~. ,.... ,z.'-"-,".,: ........ =.",~ b~ZRE RUN ...... : :~ ,...;,a 'CABL= : ER?!Z:xAL ., $~ or', ..... ~.~r'-.,C. :'¢': :~ '-":~LL ...."' ........ ,, , ' ~,.,' . ~",.,' ;: .............. m'_:m .~, z,; ixu~,:'" FiRE HALL :ii $160 SALE ,,,,,,,i© :',;- ¢ DATE: JULY 28, 1995 CITY OF COLUMBIA HEIGHTS RECEIVED 'JUL g 8 1995 Public works Dept. TO: FROM: RE: KATHY YOUNG ASSISTANT CITY ENGINEER WILLIAM ELRITE1- FINANCE DIRECTOR PHONE SYSTEM DAMAGE CAUSED BY ALARM INSTALLATION COMPANY As you recan, there were two instances of damage done to the telephone system by the alarm installation company. The first was on or about June 23rd. In this occurrence, they moved the main Siemen's switch and pushed the televoice computer against the wall, which ended up being pushed into the fuse panel on the phone system. This blew a fuse, causing the display units in the Police Department to go down. Taylor Telephone Systems was called and sent out two technicians to research and remedy the problem. When they found the problem, it was quite apparent that by moving the Siemen's switch and pushing the computer out of the way, they caused the damage. The computer shorted two circuits in the panel, blowing a fuse. The second occurrence was on or about June 29th. At that time a coil surge protection device was removed from the 262 extension line on the Recreation panel. The fuse was moved to the new circuit for the telephone lines coming from Public Works to the alarm system. Previously, one of the workmen from the alarm company had asked me if we had any extra surge protection fuses. I told him no. As they needed one for the line coming over from Public Works, it appears they chose to simply remove one that was in use in the box and use it for the line they had confiscated. Again Taylor Telephone Systems was called to research and repair the situation. The total cost from Taylor Telephone Systems for these two occurrences is $400. They spent a total of 8 person hours on the two occurrences doing diagnostics and testing to resolve the problems. I feel that it is very clear that both of these occurrences were caused by the fire alarm people; therefore, the City should not be responsible for the $400 payment to Taylor Telephone Systems and this amount should be deducted from the payment to the alarm service company. When you process the payment voucher for the alarm company, please deduct the $400. I am also suggesting that you contact them and make them aware of this prior to making the deduction. If I can be of any further assistance, please let me know. WE:dn 9507283 cc: June Johnston, Assistant Finance Director CITY OF cOLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Ma) or Jo~,eph Sturdex am Councilmembers Donald G. Jolh Bruce G. Nax~;ocki WHEREAS: Gar,, L. Peterson Robert W. Rueuimann Cit.v Manager Patrick Hentges WHEREAS: VALUES FIRST WEEK PROCLAMATION VALUES FIRSI is a newly-initiated program in the City of Columbia Heights as well as Fridley, Hilltop, School Districts #13 and #14; and, A primary goal of VALUES FIRST is to make community values consistent across all sectors of the community and to create a public awareness of these values; and, WHEREAS: The referenced community caring, responsibility, citizenship; and, values are respect, integrity, self-control, nonviolence and WHEREAS: WHEREAS: The program will focus on introducing these values into the business community, churches, health care sector, school districts, city and county government as well as youth and civic organizations; and, Prevention of health compromising behavior of youth and promotion of youth assets of support, control, structured time use, educational commitment, social competence and prosocial behavior are also goals. NOW, THEREFORE, I, Joseph Sturdevant, Mayor, do hereby proclaim the week of September 17 23, 1995 as VALUES FIRST WEEK IN lllE CITY OF COLtN~IlA HEIGllTS AND FURTHERMORE, I encourage all residents to actively participate in the VALUES FIRST PROGRAM. Mayor Joseph Sturdevant August 1995 "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER TO CITY COUNCIL AUGUST 28, 1995 *Signed Waiver Form Accompanied Application APPROVED BY POLICE DEPT. AUCTION *Thomas L. DeBlieck 1995 LICENSE AGENDA LICENSED AT 900 N.E. 51st Avenue September 4, 1995 FEES State Stat.. BUILDING INSP. CONTRACTORS Air Mechanical, Inc. Card Construction Drobnicks Construction Cleanup Fairmont Fire Systems Four Season Construction Hillcrest Plumbing Kaufman Sign Company Moran Builders Superior Heating & A/C 16411 Aberdeen St. 644 Brookside Lane 14146 Naples St. 209 Downtown Plaza P.O. Box 32033 6347 Ware Road 1622 Central Ave. N.E. 305 - 16th Ave. S.W. 11519 S. 9th Ave. $ 40.00 4o.oo 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO SAFETY & HEALTH, ANOKA COUNTY HEALTH ITINERANT FOOD CONCESSIONS Northeast State Bank 3989 Central Ave., Plaza September 8, 1995 30.00 SAFETY & HEALTH, STATE BOARD OF AG., ANOKA COUNTY FOOD CATERING VEHICLE K's Lunch Wagon Yerla Nelson 900 N.E. 51st Ave. September 4, 1995 50.00 BRC F']:NANCIAL.. SYSTEM 08/25/95 07:49:!.2 F:'I. JI'..ID F;,'IECAF': F:'UI',II) I)ESCR I F'T I [)lq .1.0.1. GFi:NE!:RAt_. 20.1. I--II~A C, EN'f'I-i:AI_ OF'FICE FUND 203 F:'ARI'(VIE:W VIL. L.A NORTH 2.1. 2 S'¥A'T'E A I D MA I N'f'F-]NAIqCF-: 2.1.3 PARKVIE;W V];L..L.A SE)L.I-I"I-.t 225 C,A BL.E TEI_.F_-VISIC)N 230 F:'AF;:A TF;,:ANS I T 240 1_ ]; BI-i'.A R Y 401 CAPITAL I MF:'F;,'OVE:ME;NTS 405 DOWNTOWN MA IN'f'ENANC';E 4 :L 0 SHEF:'F:' I EL..I) RF.i;DIEVE]...OF:'ME]"-IT 4:1..1. CAF'ITAL. ];MF'..-GIEN GOVT. BL..DG 4:1.2 C;AF:'I1'AL.. IMPF;:OVIEr'IENT F'ARI<S 420 MIJL. TI LiSlE REDE;VFZL. C)F'MENT F'I_AN 60:L WATE;R UTILITY 602. SIE WIE F;,'U'T' ]; L.I .T. T Y 603 F;,'E: F:'l.J S E: F' UI-,I][:, 609 L. l QUOR 70:L CENTF;,'AL.. GARAGE; 7.1.0 I-]:NI-]:RGY MAI'.IAGLTMEI'-IT 720 I)A'i'A PROCE:SSII',I{3 88.1. CC)N'f'F;,' I BU'f'IED F'F~OJIEC'f':i3--'-F,:EC 883 CON'¥'F;:IBU"f'ED F:'ROJE;CTS-'GEN 884 :[ N SUR AN C'-F_-. 885 E:SCRCB,,J 886 ]; NVESTMLEN'I- 'T'RLJS'I- 88'2 F:'L..E:X I'.'~EiZNE:F'IT "f'F~:UST F'LJI"-ID TOTAl_ AI_I... I::LJNDS BAN I< F;:IEC'-AF:' :: BANI< NAMEi; BANK CHE:~C K I I',IC~ ACCC)lJI',IT TC)TAI... Al_l_ BAIqI<S Check History D I SBURSE:MENTS 34,768.42 1,459.46 16,252.16 1,004.30 10,259.72 1,510.75 3,773.50 1,035.07 400.00 :L :L ,, 74 77,6.,~). 74 I , 399.5:.5 3,5:L ~ 00 2 :L 0.00 67, ~,:. 7,:.. 42: 60,0.1.7. :14 96,7.1.4.33 .1.79,571.26 12,970.03 5,354.02 .1.09.32 349 ,, 00 43.1.. 80 2-'2,6 .1. 7 ,. 00 197,000.00 32,000., 00 436.03 828,095.. 74 I) I S B U R S E: M E I'.I'T' S 828,095.74 828,095-74 BRC F II'IANC IAL. SYSTEiM 08/25/95 07:4 C;heck Flistor'y 8/28/95 COUNCIL LISTING CITY OF COLUMBIA FIEIGH'T'S GI._540R-.-V04.30 F:'AGIZ I BANK VENDOR CHECK NUHBEF,,' AMOUNT BANK C[--[IECKING ACCOUNT At"IEiF;~'ICAN LINEN E;UF'F'LY CO ANDERSON/KATHY BELL. IiK]Y BAR 8LJF'F'L.Y BELI...E¢OY CORF'ORATION BOYD I-.lC]USER CANDY & TOBA DENT ICAF;~E lEAST SIDE BEVERA[3E CO FrOUI:~ SEAS[]N8 SEI~VI[.','E [:il:~ :[ G[:ff!;-CCK]F'E:R & CO HA,SSAN E;AND & GRAVE.=.L I--llii: N T [3 E' S / F:'A T F;,' I C K J.I:I=F'Y-JR. PR[]DLJCTS ,."l'OHhlE;Ohl BROS, L. IQIJOR CO JOHNS1-ON/JUbIE KUE1--IN/JEAN I...AMERE CONCRFZT'E & I..J!i]--IMANN FARMS M ]i Iq T El;,'- L,,HE I' SMAN MN I)E:F:'T OF REVE:NUE N S P IqOF:,'TH S T A F;.'. 0 ' I)ONNE'L.L./E:D F:'AF;,'T S F'L U.S F'IEF'S I-CC~L.A-7 UP F:'ETI"Y C~SH -- GARY BRAATFZ I::'Iii:TTY []:ASH - JAIqlCE MCGH I='H]:I...I...IF:'S WII'IE & SI:'II~TS F'I:;..'IOI:;: W:t tqE QUAL.]:TY WINE & S Iii: N I 0 R F:' U N D"" K A R E.' N M 0 E L. I_ E S I I)D .'1: (.'ILl I/YOIJSUF S'T'A R 'T' Fi I B U N E SUF:'IEI=,,'I OR I:'R[]DUCT U S POSI"MASTEF;,' MF'I_S WIL_L..IAMS STEE.'I_ & I"IARDWAI~ WINE COHF:'AhlY/I"HE W I I"IE MIEI'i'CHANTS WOOI)LAI<E SANI TAF;,'Y SFZRVI C AFSCME ANOKA COI. JNTY SOCIAL. BIEC KEI;.: [.";OUNI'Y CH t LD SLJF'F' DCA I I'.IC, F:'IF;,'ST COMMUNZ'T'Y C'REDI'¥ U GI:'..'EAT WEST L. IF'Ei & ANIqUII' ICMA RET'IRI'ZME]ql- 'I'RUST 45 H I C I(Ei]....SON :, ]"F;,'USTEE;/J J 54486 12.02 54487 207., 00 54488 278.44 54489 17,268 .. 89 54490 270., 35 54491 232.56 54492 63,369.3,1. 544913 405 ,, 00 54494 6,753.72 54495 475.15 54496 130.00 54497 3.77 ,,449o 8,575.16 54499 .1. 26 ,, 50 54500 29 ,, 67 ~ 4 .:. 0 .1, 9,626.00 54502 9.5,1. 54503 .1.0,498 ,, 29 54504 8,212.00 54505 '1.79.00 54506 77.26 54507 2,453.40 5450E), 58.20 54509 109.56 545.1.0 780.75 545.1..1. 66 ,, 00 545,1.2 33.47 545.1.3 5,502.52 545:1.4 i, 184.38 545,1.5 .1. ,033.45 545.1.6 ,1.70 ,, O0 54517 200 ,, 00 545.1.8 102'.'. 20 545,1.9 ,1.43 ,. 03 54520 3,600.,00 5452 .1. 66 .. 84 54 522 48.00 54523 142.00 54524 47,737..1. 5 54526 843 ,, 40 54527 379., 00 ~,4 :.),:. 8 60 ,, 03 54529 2,052.15 54530 I , 674 ,, 00 5453:1. 4,794.34 54532 6,168 ,, 2.1. 54533 350 ,, 00 ii BRC FIIqANC]iAL. SYSTIEM 08/25/95 07: 4 Check H.t story 8/28/95 COUNCIL LISTING CITY 01= COI._UMBIA HEIGHTS GL540R-V04.30 F'AGE 2 BANI( VENDOR CHECK IqUMBER AMOUNT BANK CI'-IECKING ACCCIUIq]" MINNESOTA MUTUAL. I..IF-E MN STAT'E RIETII:,:EtqlEI'-IT SYST NOF;.'THEiAST STA-f'E BANI'( I='AYROL. I_ ACC;OUNT t::'ERA F:'lii:Fbq- DEl-- I NED CON'T'F~,' I BUT F'IERA -' FI:RE REL.]:EF I:'EF~:A L. IFIE INSUF(ANCI~ I:'lii:RA POLI CE: RE]... I I!.:.F:' CON,C30 F'I:U-IDI::]'-IT I Al_ L. I F'F-- Z NSI.jF'~NC F;:AMS):)Et...I... SCt"IOL. AF~?.~FIIF:' FUN STATIE CAPITOl_ CRIEDIT' UN.T. LJlq 101',1 49 I. Jl'.! :[ Tlii:D WAY t'.IOI::..'THE:AST ..C.~TATE: BANK AI"IE:F~: ZC'-AI"-I AGF. NCY INC AS!::'[i:N M]:I...I...S, II"IC, Blii:I...I...BOY BAR SI...IF'F'LY BE]...t...BO¥ CORPCIRATION BOYD t-'K3L.tSI:::IR CANDY & TOBA Dlii:L..Ei:[3ARD "f'[]OL. CO, DI!~.MARS/LOWEI_I_ DR OBN I C': I'-',',S F:' W [3GRTNI::]~ & COMF'ANY GOCII)]:I',I CO. GR:I:GGS-'COOF'I:]~ & CO O'OHI"ISON BROS. I...I[;~LJOR CO, I... E Iii]::' )BI;:OS. I...Iii]"IMANN FARMS I...0 A ][)IE R/IR I!'2 BIE C C A M :1: N T Ei: R-" L,J Iii: I .c.; M A 1-,I NAT'I... IRECF,:I-'::ATION ,~: F'AF,:K I,II...C': COI',II::'EF~E:NCE REGISTRAT NORTH STAR ZCIE F'AR-FS F:'L. US I:'ETTY CASH - GARY BRAATE Pt-.III...I...IF:'S WINE & SF:'II:~TS I::'II-II~ CONE NLJIRSERY & GARD I:'1:~: I OR W :1: NE I:'RYOI~ RE$OLJRCES, ZNC QLIAL. I'f'Y WINE: & SF:']:RI'¥S IR W CE:T.I_]:NG AND WAI_LS RAI) I 0 ,St"IAC I'-', RI:ZX D I STIR I BUT II'IG CO ,C.~l"l]: E:L..Y CO ~31"t ]: F:'I_.EY/BR :[ At"-I D Sl...OI,d PITCH MINNE:SOTA o4 ~,~.,4 37.1.. O0 54535 841., 00 54536 37,703.4.1. 54537 1.1.8,672,.74 54 538 18,686.47 54539 94.62 54540 379.10 ...... ~' 150 ,, 00 :.],.f .. .,... 54 '.::', 43 763 ,. C'2 54544 45.25 ': " % 970,.00 ..,4:a4 ~ 54546 6.1..1.. O0 '..=,4'.547 59.50 54 548 32,000,00 54552 .1..1. , 107 ,, 00 54553 .1.8, cF'() .,4 ~ ..,4 185 ,, 07 .... ~, ::~ o6 444 ,, 20 .,4 ...... 7 .1.3~., ,, 49 .,4 o ..)b 89. ";'r~ 54559 .1.4.00 ',.=,~-'~ 560 60(). 0'.':) 5456.1. 208.25 ..,4~.~6~: 9:, ... x~:J 02 54563 5,2.1. 4.08 54564 60.42 .4 ...... 116 .1.3 54566 97.70 54567 4,333..1.7 54568 250.00 54569 505.00 54570 331.92 5457 .1. 284.64 54572 35 ,. 10 .,4.,7~, 3,070.42 54574 300 ,, 00 .,4 .,7., 3,798.24 54576 158 ,. 00 54577 997..1. 5 54578 .1. , 975 ,, 00 ~ · ~-:-,o %.1. 86 54580 .1.9, .1.05.00 .... -~. -..~., .1. ,87.1. 3.t. ..,4 ..,d,:. .1. 02., ~'~r~ ~ ,--~ ..... :,:.~ i , ,:>82.50 BRC FINANCIAL SYSTEM' 08/25/95 07:4 Checl< History 8/28/95 COUNCIL LISTING CI]'Y OF COLt.,IMBIA HEIGHTS GL 540F.'.-V()4.30 PAGF...' 3 BANI< VE:NI)OR C[--IEC K NUMBER AMOUNT BAI'-IK (]l-.llii:C K I NG A[]COLJI'-IT S M I T FI / R I CFt A R D STARK, INC/K A .STALE F:'ARM FII:;.'E: & CASUAL U S WEST COMMUIqICATIONS WIZS-~' WELD WOI...NEY/SUSAN I.. AND -F I TL.E: A T & T CONSUMEIk F'RODUCT ACE] FIARI)WARE A C ME T Y PE WR I T ER AME]RICAN AGEI',ICY INC AMERICAN FORESTS AMEF~ICAN I._IIqE]N SUF'PL..Y CO ANCHOF/ I~'AF'ER ANI)ERSE}I & ASSOCIATE:S/E. ARL.,IG ENVII~OI~EN]"AI_ INC ASSOC OF' METRO MUNICIPAL AT & T WII:~ELE:SS SERVICES BANYON DATA SYS'TEMS BAUE]:~'. BUIL..T TIRE & BATTE B :1: F:' F ' S, :1: NC. BITUMINOUS ROADWAYS, INC BR I GHTON EXCAVAT ]: NG BUSINE:SS RECORDS CORP. C~TCO I:'ARTS SERVICE CE:NTRAL. STORES C I.-I E M S E A R C I-~ C]:TY F:'AGES CITY WIDE LOCKSMITHING CI...AF~K F:'OODSERVICE INC COCA-COLA BOTTI_ING COPY EQUIPME:NT INC CREST VIEW I_UTHE:F~AN t"IOME CSC CREDIT SERVICE:S D ROCK CI~:N'T'E:R DAN K 0 EMERGE NC Y EQU I F'ME N DAVIES WATER EQUIF' CO. DONAGFILJE DOORS I NC EIMICKE ASSOC INC/V W E:L..E:CTRIC FIRE: & SECURITY F:'LE:XIBL.E F'IF'E TOOl... CO. GENE:RAL E:I...E:CTRIC CO GENUINE I:'ARTS/NAF'~ AUTO GI..ENWOOD INGLE:WOOD GOOD MD/ DR GARY GOVE:RNMENT F INAI',ICE OF'FIC 54584 200 ,, 00 54585 4,500.00 F~ ."~"~-" O0 54.86 1 ''1. ,. .... :..~. 54587 3,353.56 54588 568.40 54589 3.50 54591 63,522.86 54592 47 ,, 82 54593 76.64 54594 66.36 54595 11 , 510.00 54596 ~50 ,, 00 54597 75.26 54598 495.95 54599 43 ].. 80 54600 975.00 54601 25.00 54602 76 ,, 57 54603 6.23 54604 375 ,, 00 54605 596.99 54606 456 ,, 82 54607 296 ,, 34 54608 255.60 54609 ]. 28.45 54610 347 ,, 84 546]. :L 78.53 ,. ~'.~ ~,,: 672 ,, 47 54613 800. O0 54614 25 ,, 00 54615 176.31 54616 193 ,, 50 54617 473.3]. 54618 8,:541 ,, 11 546].9 10.00 54620 74 ,, 50 54621 902 ,, 48 54622 3,416.47 .46~....~ 90 00 54624 78 ,, 06 54625 147.00 54626 312.65 54627 ]. 9.49 54628 108 ,, 46 54629 13.42 54630 80 . 00 5463''1. 22.50 BRC FINANCIAl_ SYSTIEM 08/25/95 07:4 Check Flistory 8/28/95 COUNCIl_ LISTING CI'T'Y OF COI_UMB]~A GL 540R--V04.7;0 F:'AGE 4 BANI( VENDOR CHECK I',tUMBE F;~ AMOLJNT BAN K []..IE.'][3 K I I'-IG ACCOI. JlqT I--lANCE COMPANIES HEIGHTS IEI_EC'T'IklC INC. I-.101_. I T)AY STAT 101--I K & S ENGRAV.T.I',IG K MART KAl.. INA, W T. LI_.S, WOODS, [3.1: SVO KOI)A I</Ei~AS'I"MAN I...ABOI~ REI_ATIONS ASSOC. I...At, I(] EilQLJlF:'MIENT CO. L Iii]iii::' BROS, MAC [..]UEIEN E'-.QLJT-IZ'MI'--]NT C[.']. MA Gl:il E/L..11NDA MEDTOX I...ABORATOF;~IIES, INC Mlii]'~IARDS CASI"IWAY I...UMBER MIE'T'F;~OF'OL. ITAI'-I WASTIE COt'-ITl7 MI;]')WEST ASPHAI...T CO. MIDWEST ]BIJS.11NESS F'RODUCT' MINAR F:'OF;~'D M.111'.II:IEAI'-"OI_ I SF' INA. NCli~. I')FZPT M I I',It,~EilAPOL. I S OXYGEi',I CO. M IIqNEAF:'OLIS SAW C[.']. M I t, INE G A,S C[] MN COMM PAG.111".I[3 N S I::' I',IATOA I"10 R T t'-I E R N A I R G A S NORTHERN I::'OWEI7 PI'-,~ODUC'T'S I',1[] F;:T HE F;~I-I ,.~c .... -.,, ,,' "TAF;:Y.,. S LJF:'i::'L Y N[]t'-~:'I-I-IERN STATES POWIEI'7 IqORTHSTAR REPRO F:"RODUCTS NOTT CO F:'ACE I NC F:'AM 011_ INC F'C MAGAZII',IE PITIqEY BOWES I_OUISVILL. E PL E TC I"1E F ;~ S F'UBL ICOI~P INC E.}UII',ll...AN F:'UBL.]~SF{]iI"tG CON I RAD.T. 0 SHACK RAPID GRAPHICS & MAILING RITZ CAMERA CENTIEI'7 1'70BIt-ISON LAI',IDSCAPING Il-lC SIEI:~CO LABS SI"IAt:;.;P HEATII'-IG & Alt:;: COl'ID S I< I N Iq E R / '1- 0 M SOFTWARE TAILORS 54632 19.26 54633 367.36 54634 10.00 54635 32.80 54636 3.34 54637 270.00 54638 700.00 54639 2,670.00 54640 ~:.4.63 54641 82.10 54642 172.56 54643 :1.67 ,, 93 54644 900.00 54645 57 ,, 00 54646 276.70 54647 57 :, 530 ,, 00 54648 4,345.19 54649 252.82 ~,46~:,()~. 191 . ~, :~ o I 53,931., 546,---~. ;).~ 13. ~0 ~ ~ ~ ~-,- ~ 46.. 4 6~.7.88 54655 177,.32 54656 14,916 .. 84 54657 399 ,, 00 54658 11.74 54660 42.49 54661 8,330,87 54662 20.60 54663 164., 94 54664 690.00 54665 2,183.32 54667 585 .. 40 54668 34.43 54669 210.00 54670 66.78 54671 180 ,, 83 54672 53.61 546-74 177.64 ~ - .... . () C' ,.,4676 I , 54677 30.00 BRC g INANC IAI.. SYG'FF:M 08/25/95 07: 4 Check Ftistory 8/28/95 COUNCIL LISTING C.1;TY OF COL. L]MB];A I'~EIGHTS GL, 54C'F;,'--t,'04.30 PAGE 5 BANK VENDOR CHF_'C K NUMBE]~'. AMOUNT BAN K (.','HE:C K 1' NG AC;C:OUI,IT STREI[;HER GUN'S INC/I)ON S;UBURBAN 'TAXI CORI:-"ORATIO .~;UF'E~RIOR F:'RODU[~;T TAYLOR 'H'ZI_I~;F'HONI:T. 'T'EY~' NE;TWORK TOI,'JI"I & COLJN'T'RY OF'FICE CI_ 'TF;,'ACY/TRIPP F'UEI_.S T R U G F;,' F:']~']'~ CHI'ZMI_AWN LJ S "l' I Rli!i & EXFIAUI;-I' IJ ,~i; WE~.~T [;)E~.I_I_.I. jI_AF;,' tin I F:'ORMS UNL_ I M I TED I I"tC W & W GI'ZIgE]~ATOR Fd!!;BUILDE W W GRAINGER WliilS T F:'HOTO I~ll"lI -I"E; ' S WOODI...A KE 8AN I TAF;,'Y SI.:'.']:;.:V I C WUI:;,'T H 54679 589.32 54680 3,773 .. 50 54681 128.31 54682 550.00 54683 388.58 54684 537 .. 8:;:; 54685 6,235.97 54686 92 .. 02 54687 118.34 54688 3:L, 85 54689 103 ,, 84 54690 45.50 54691 98.90 54692 45 ,, 68 54693 511.20 ': " 757 .,46:~4 47, ,, 54695 83.10 828,095.74 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Ma)or Jc. wph Smrdex tint Councilmembers Donald G. Jollx Bruce G. Na,,rocki WHEREAS: Garx L. Petcr~on Robert XV. Rueltimann Cit) Manager Patrick Hcmge, ~HERE~S: VALUES FIRST WEEK PROCLAMATION VALUES FIRST is a newly-initiated program in the City of Columbia Heights as well as Fridley, Hilltop, School Districts #13 and #14; and, A primary goal of VALUES FIRST is to make community values consistent across all sectors of the community and to create a public awareness of these values; and, WHEREAS: The referenced community values are respect, integrity, caring, responsibility, self-control, nonviolence and citizenship; and, WHEREAS: WHEREAS: The program will focus on introducing these values into the business community, churches, health care sector, school districts, city and county government as well as youth and civic organizations; and, Prevention of health compromising behavior of youth and promotion of youth assets of support, control, structured time use, educational commitment, social competence and prosocial behavior are also goals. NOW, THEREFORE, I, Joseph Sturdevant, Mayor, do hereby proclaim the week of September 17 - 23, 1995 as VALUES FIRST WEEK IN THE CITY OF COLUI~)IA HEIGHTS AND FURTHERMORE, I encourage all residents to actively participate in the VALUES FIRST PROGRAM. Mayor Joseph Sturdevant August 1995 "SERVICE IS OUR BUSINESS" EQUAL OPPORTJNITY EMPLOYER Columbia Heights Public Schools Independent School District #13, 1400 49th Avenue N.E., Columbia Heights, Minnesota 55421 ?elephone: (612) &74~05, FAX: (612) $74-6541 Dr. Alain Holt, Superintendent August9,1995 Dear Parent/Guardmn: We have made changes in District #13 school bus transportation for the 1995-96 school year. One of these changes involves your student(s). According to our records, your student(s) attends a District #13 elementary school other than the one designated for the area in which you reside. In the past, some of the students in this situation rode in-district shuttle buses, others were picked up by buses with extended routes, and others were picked up by buses running duplicate routes. District finances will not allow us to run extended or duplicate routes. Beginning this 1995-96 school year, students who attend one of our elementary schools other than the one for their residence will need to all use our in-district bus shuttle system. The purpo,~e of thi~ letter is to give direction for using the shuttle~. Each of our three elementary schools will have two shuttle buses assigned both morning and afternoon, The two buses will travel to the remaining two elementary schools. For instance, Valley View Elementary will have a shuttle labeled "North Park Shuttle" and another labeled "Highland Shuttle". In the morning, students who live within the walking zone (within nine blocks) of their elementary school of residence will walk to school and then ride the shuttle to then' school of attendance. Students who live in the busing zone of their elementary school of residence will ride to school and then transfer to a shuttle when they get to school. Our regular elementary buses are s~heduled to arrive at school at 8:15 a.m. The shuttles will not depart until all buses for the school arrive and students have transferred. If our buses and shuttles run as scheduled, students will arrive to school in time for the start of the school day at 8:30 a.m.. Shuttle students will be released at 2:35 p.m. They will board the shuttle buses and return to their school of residence where they will either walk home or transfer to their regular bus if ~hey are in the busing zone. If you have student(s) who will be bused, please refer to the bus schedules which were mailed to you earlier in the week for the bus nearest your home for your school of residence. If you have any further qucotiona, plcaac contact Dennio $chultz at 58G-45'ZO o¢ Michele Reynolds at 586-4~27 m the Transportation Department. An Equal Opportunity Employer Columbia Heights Public Schools BUS SCHEDULES 1995-96 Greetings from the Tran.qpor~a~ion Depattraent and welcome to the 1995-96 school year. School will be in session in a few short weeks. I hope it gets off to a good star~ for everyone md I wish students a successful school year. The bus schedules are being mailed directly this year rather than appearing in the school ca/endar. This has given us more time to work on the routes as we would have had to submit them earlier for publication in the calendar. The schedules for Highland. North Park. Valley View, Central Middle, Immaculate Concep[ion, and the High School are in this mailing. The noon kindergarten routes and the route tot Torino-Grace will be mailed from the respective schools later in August. Please locate the stop nearest your home. We have made changes in busing for the 1995-96 school year. Thc State of Minnesota requires districts to bus students in grades K-6 who live more than one mile from scho~l and Sluflellts grades 7-I2 who live more than two miles. District 13 policy has been more generous. We bus kindergarten students who llve more than I/2 mile, grades 1-5 who live moll than 3/4 mile, and grades 6-12 who live more than one mile. This policy will remain in place. Policy regarding the distance rider~ have to walk to bus ~tops has been added a.q follows: "Routes with stops shall be developed so rider~ will walk to Stop.~ nO further than the following number of block.s: One block for kindergarten; two blocks for grades I-5, and three blocks for grades 6-12." While this policy addition limits the number of blocks a rider needs to walk to a stop, it does allow for mules on which a student may need to walk the full distance, i.e. two blocks in the case of a second grade student. The policy was adopted to help address two issues in District busing: I) A budget deficit, and 2) the late arrival of elementary students to school on a regular basis. With stops in each block, and sometimes more than one mop in a block, many buses were routinely late to school. A bus which has fil~een minutes travel time simply cannot stop twenty times and stay on schedule, nor can il travel far enough to get a full load, which meant we needed more buses than our actual number of students required. By placing age appropriate stops at one block, two blocks, and three blocks on our mutes, we have significantly reduced the number of stops for 1995-96. This will help us save significant dollars in transportation and should help get our students to school on time. As a matter of administrative policy, beginning in 1995-96, our Board of F_xiucation has abc then the position that students who attend one of our elementary schools other than the one for the area in which they reside will need to use our in-district shuttle buses. In the past, some Of these students were riding the shuttles, other~ were being picked up by buses with extensions on their mutes, and others were picked up by buses nmrdng duplicate mutes on thc same streets for different elementary schools. Those students who need to ride the shuttles will receive a separate mailing explaining what they need to do. While we need to be cost effective and we want to provide efficient, on-time transportation, the safety of our riders iS our u~nost concern. Our policy reflects this in the relationship Of walking distances w~edlliffcr~, a.gc. gmu. p.S..Sc .~.ndly, we_wiq again provide on-the-bus safety traimng early in the year, as as m. atemus ar~ mstmcnon on salety m our classrooms. You, as parents and guardians, can help by encouraging your students to both follow the directions of drivers and staff and to observe the safety and behavior rules we teach. I ask for your paticnce and cooperation as the school year bcgins. It is always a good idea with younger children to take them to their bus stops until they become familiar. We have driven and timed the mutes, but please allow 5 minutes on either ~ide of a stop time until the routes settle into a routine. Again, I hope the school year gets off to a good start for everyone. Dermis Schullz Supervisor of Translx~rtation SYSTEMATIC ROUTING Every other block .. Every other street AGE APPROPRIATE K-- 1, 1-5=2, 6-12=3 Stops based on system Everyone r/cles shuttle Buses SAVES DOLIASS Over $100,000.00 reduction Rent buses on two-hour mlnimum..does not matter how many times we use them during t~is t/me. STUDENTS TO SCHOOL ON TIME Reduced number of stops by 40%. Cannot ~e.t to school on t/me or fully load if constantly s~opping. Doubled number of shuttles SAFETY IS STILL A PRIORITY Ase affect~ walidng distance to stovs. Cumculum in buil~i,~gs is provided. Safety tr~-~g annually STEP ONE IN A CHANGE PROCESS Will continue to look at improving busing in terms of cost, efficiency, time, and safety. CITY COUNCIL LETTER Meeting of August 28, 1995 AGENDA SECTION: PUBL I C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER f~ Fire APPROVAL NO: ITEM: Hearing for Revocation, Suspension, BY: Lowell DeMars ~.l~ ~~ and/or other appropriate disposition of Rental License DATE: Aug 23, 1995 · Revocation of thc liccnsc to operate a rental unit(s) within the City of Colnmbia Heights is requested against Donald Findell regarding rental property at 4522 Tyler Street NE. The property owner has failed to schedule an annual inspection in accordance with the Housing Maintenance Code. The license is identified by number 20334. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95- 51 , there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 95- 51 , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Donald Findell Regarding Rental Property at 4522 Tyler Street NE. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Donald Findell, Regarding Rental Property at 4522 Tyler Street NE, in That the Provisions of the Housing Maintenance Code Have Been Complied With. 95-166 COUNCIL ACTION: RESOLUTION 95- RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(i) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY Donald Findell (HEREAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4522 Tyler Street NE , COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(t) (A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON July 18 , 19 95, OF A PUBLIC HEARING TO BE HELD ON Auqust 28 , 19 95. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on May 2, 1995, and on June 5, 1995, and on Auqust 15, 1995 , License Holder was mailed Inspection Request notices. As of Auqust 23, 1995 , License Holder, Donald Findell has failed to contact this department to schedule the Annual Housing Maintenance Code Inspection. 2. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1) (d). CONCLUSIONS OF COUNCIL 1. That the building located at 4522 Tyler Street NE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number 20334 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. Ail tenants shall remove themselves from the premises within 60 days from the first date of posting of this Order revoking the license as held by License Holder. PASSED THiS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEoT: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR CITY OF OOLUMBIA HEIGHTS FIRE DEPARTMEITF 555 MILL STREET NE COLUMBIA HEIGltTS, MN. 55421 TELE: 782-2835 DONALD H. FIN'DELL 6850 SIVERTS LANE FRIDLEY, MN. 55432 Date: July 18, 1995 STATEMENT OF CAUSE AND NOTICE OF PUBLIC FOR SUSPENSION OR REVOCATION OF A LICENSE PLEASE BE ON NOTICE, that on the 28th day of August, 1995, at 7:00 pm, or as soon thereafter as the matter can be heard, in the City of Columbia Heights, MN, the Columbia Heights City Council shall consider the revocation, suspension and/or other appropriate disposition of the license to operate a rental dwelling(s) of DOI~I.D tL FIN-DELL LOCATED AT 4522 TYLER STREET. STATEMENT OF CAUSE FAILURE TO SCHEDULE THE ANNUAL LICENSING INSPECTION OF THE RENTAL PROPERTY Several notices have been sent to Mr. Findell requesting that he schedule the annual licensing inspection of his rental property located at 4522 Tyler Street. The hcensing inspection for this property was due prior to June 1, 1995. As of this date, July 18, 1995, the above outlined violations have not been corrected. Pursuant to Section 5A.408(3) of the Columbia Heights City Code, a violation of any provisions of Chapters 5 or SA, or of state law, shall be prima facie showing of cause for revocation, susl~ension, or other such action restricting the privileges of a licensee. PLEASE BE ON NOTICE that on the 28th day of August, 1995, at 7:00 p.m_, or as soon thereafter as may be heard, the City of Columbia Heights City Council shah h01d a Public Hearing to address the issue of revocation of your rental license. At the Public Hearing you and your tenants or any other interested parties will be given an opportunity to give testimony and present evidence on the above set forth issues. Lowell G. DeMa r s Enforcement Officer cc: TENANTS CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 M'ILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 4522 TYLER STREET (UPPER) COLUMBIA HEIGHTS, MN. 55421 DATE: JULY 18, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 4522 TYLER STREET. IF THE OWNER FAILS TO CORRECT THE HOUSING MAINTENANCE CODE VIOLATION AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO AUGUST 24, 1995, A HEARING ~VILL BE HELD AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU, AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKES PLACE. EXHIBIT D AFFIDAVIT OF MAILING AFFIDAVIT OF SERVICE BY MAIL STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) ss. Lowell DeMars ..., of the City of Columbia Heights, County of Anoka, in the State o~ Minnesota, being first duly sworn, says that on the /~-~ th day of %7-~ , 1995, he served a copy of ~h~ Compliance Order a~d Notice of Hearing and Statement of Cause upon: Name and address: by mailing to him/her a copy thereof certified mail (return receipt requested), enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. ~Signature of Affiant) Subscribed and sworn~0 before me this /~. th day of~zL. _, /9~ · Notary Public EXHIBIT D AFFIDAVIT OF MAILING AFFIDAVIT OF SERVICE BY MAIL STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) SS. Lowell DeMars , of the City of Columbia Heights, County of Anoka, in ~h~State of Minne~tg,.~eing first duly sworn, says that on the /d~ th day of ~ /L/L~/ , 1995, he served a copy of ~he Compliance Order and/Notice of Hearing and Statement of Cause upon: N~and address / by mailing to him/her a copy thereof regular mail, enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. ' /(Signature of Affiant) Subscribed and sworn to before me this (~ th day of ~,~_ , /~_~ . Notary Public EXHIBIT D AFFIDAVIT OF MAILING AFFIDAVIT OF SERVICE BY MAIL STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) SS. Lowell DeMars , of the City of Columbia Heights, County of Anoka, in ~e~ State of Minne_~t~ ~eing first duly sworn, says that on the /,~'- th day of ~J~. , 1995, he served a copy of {h~ Compliance Order and/Notice of Hearing and Statement of Cause upon: Name and addr~: by mailing to him/her a copy thereof regular mail, enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. ~(Slgnature of Affiant) Subscribed and sworn ~o b~fore me this ~ th day of<~~ , /~f · Notary Public EXHIBIT D AFFIDAVIT OF MAILING AFFIDAVIT OF SERVICE BY MAIL STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) ss. Lowell DeMars , of the City of Columbia Heights, County of Anoka, in ~? State of Minnes~9! ~ing first duly sworn, says that on the .//<f- th day of ~_/ t~-7' , 1995, he served a copy of the Compliance Order and ~otice of Hearing and Statement of Cause upon: Name and addres~ by mailing to him/her a copy thereof regular mail, enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. /(~a~ture of Affiant) / Subscribed and sworn~ this [9 th day of , ~' . Notary Public AFFIDAVIT OF SERVICE STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) ss. Lowell DeMars , of the City of Columbia Heights, County of Anoka, in the State of Minnesota, being first duly sworn, says that on the ~__ th day of ~-~ , 1995, he served a copy of the Compliance Order ~nd Notice of Hearing and Statement of Cause upon: Name and address: A. D Hand Delivery B. D Placing On/Under Unit Door C. ~osting on Structure Entrance Doors .--'--~Signature of Affiant) Subscribed and sworn to before me this th day of , Notary Public CITY OF COI.UMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: DONALD H. FINDELL 6850 SIVERTS LANE FRIDLEY, MN. 55432 DATE: AUGUST 15, 1995 RE: 4522 TYLER STREET DEAR MR. FINDELL, THE PROPERTY DESCRIBED ABOVE IS PAST DUE FOR THE ANNUAL HOUSING MAINTENANCE CODE LICENSING INSPECTION. SEVERAL NOTICES HAVE BEEN SENT TO YOU REQUESTING THAT YOU CALL THIS OFFICE TO SCHEDULE THIS INSPECTION. AS OF THIS DATE. YOU HAVE FAILED TO ARRANGE FOR INSPECTION OF THE PROPERTY DESCRIBED ABOVE. PLEASE BE ADVISED THAT THIS PROPERTY MUST BE SCHEDULED FOR AN INSPECTION PRIOR TO AUGUST 31. 1995. IF I DO NOT HEAR FROM YOU PRIOR TO AUGUST 31, 1995, A REVOCATION HEARING WILL TAKE PLACE BEFORE THE CITY COUNCIL ON SEPTEMBER 25, !995~ COMMENCING AT 7:00 P.M. OR AS SOON THEREAFTER THAT THE MATTER CAN BE HEARD. RESPECTFULLY, LOWELL G. DEMARS ASSISTANT FIRE CHIEF ENFORCEMENT OFFICER Dat~: TO: Columbia Heights Fire Department 555 Mill Street N.E. Columbia Heights, MN 55421 06-05-1995 DON~,LD H. FINDELL ........ DUPLEX RENTALS 6850 SIVERTS LANE FRIDLEY, MN 55432 FINAL NOTICE RENTAL PROPERTY ADDRESS: 4522 TYLER ~TREET NE Dear Rental Property Owner/Manager: In accordance with Columbia Heights City Ordinance #1176, the rental property ~dentified above is due for an interior/exterior "Uniform Fire Cooe" and/or "Housing Maintenance Code" inspection. During this inspection, we will need to enter the tenant unit. Please notify your tenants of this impending inspection requirement. Please contact this office at 782-2835 within 7 days to schedule an appointment,. Your p~attention to this matter is greatly appreciated. .... . Assistant Fire Chief Columbia Heights Eire Department 555 Mill Street N.E. Columbia Heights, MN 55421 Date: 05-02-1~95 TO: DONALD H. FINDELL FINDELL DUPLEX RENTALS 6850 SIVERTS LANE FR]DLEY. MN 55432 RENTAL PROPERTY ADDRESS: 4522 TYLER STREET NE Dear Rental Property Owner/Manager: in accordance with Columbia Heights City Ordinance #1176, the rental property identified above is due for an interior/exterior "Uniform Fire ('ode" and/or "Housing Maintenance Code" inspection. During this inspect/on, we will need to enter the tenant unit. Please not/fy 3'our tenants of this impending inspection requirement. Please contact this office at 782-2835 within 7 days to schedule an appointment. ~our prompt attention to this matter is greatly appreciated. lcm'el) G. I~e.~tars -:,..ssistant }-ire Chief CITY COUNCIL LETTER Meeting of: August 28, 1995 ITEMS FOR CONSIDERATION AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7 Resolutions/Ordinances CITY MANAGER'S APPROVAL ITEM: FIRST READING OF ORDINANCE. NO. 1307 , BY: LINDA L MAGEE ORDINANCE PERTAINING TO CABLE DATE: 8-1~-95 ~% ~DATE t) NO: ! At the June 26, 1995, Council Meeting, action was taken to concu~ with the City of Hilltop's decision to terminate the joint powers agreement between the City of Columbia Heights and Hilltop for the administration of the cable television franchise and staff was directed to take steps necessary to ensure appropriate dissolution of the joint administration of the franchise. As a result of this action, there is a need to revise the Cable Communications Commission Ordinance, primarily to eliminate references to Hilltop. Attached is an ordinance reflecting the proposed changes. This was reviewed at the Cable Commission meeting of August 17, 1995. The Cable Commission recommends adoption of the proposed changes. RECOMMENDED MOTION: Move to waive the reading of Ordinance No. ]307 , there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance No. ]307, being an ordinance pertaining to the Cable Communications Commission for Monday, September 11, 1995. COUNCIL ACTION: ORDINANCE NO. 1307 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 AND PERTAINING TO CABLE COMMUNICATIONS COMMISSION The City of Columbia Heights does ordain: Section 1: Section 3.315(1) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1): A Columbia Heights./H!llte, p Cable Communications Commission is hereby established which shall consist of seven (7) members to be organized as follows: is hereby amended to read as follows: 3.315(1): A Columbia Heights Cable Communications Commission is hereby established which shall consist of seven (7) members to be organized as follows: Section 2: Section 3.315(1)(A) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1)(A): Six (6) members shall be appointed by the Columbia Heights City Council and-oT~ t~ ~u~. ~u~... . ~ ..... ;~.~ ~,,, .u~ u;,.~ r-;.,, r, ..... ,.~;~.. The six f':~ members appointed by the Columbia Heights City Council shall be residents of Columbia Heights and shall include one (1) Columbia Heights Councilperson. A majority of Commission members shall constitute a is hereby amended to read as follows: 3.315(1)(A): Seven (7) members shall be appointed by the Columbia Heights City Council. The seven (7) members appointed by the Columbia Heights City Council shall be residents of Columbia Heights and shall include one (1) Columbia Heights Councilperson. A majority of Commission members shall constitute a quorum. Section 3: Section 3.315(1)B of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1)(B): Each member of the Commission shall serve for a term of two (2) years except that the Columbia Heights Councilperson shall serve at the pleasure of the Council. ~-~ · ,,,...,,u,.~., ,.,.t,l~,.u .... ~ ,,j ,-,,,.. ,..~,,...y .u, .,. .... ,.,....j, ~,,,.~, o,..., ,,.. .... ,.., .y,..,..~ ...... ~ ~.,,.,....,..~,..,., ,.,..y /""; *,, /'~ .... .-,;! is hereby amended to read as follows: 3.315(1)B: Each member of the Commission shall serve for a term of two (2) years except that the Columbia Heights Councilperson shall serve at the pleasure of the Council. Section 4: Section 3.315(1)(C) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1)(C): The r,,.,,,.~k:~ ................ e ........ J ......et. or a person designated by him sh~l be ~ ex- is hereby amended to read as follows: 3.315(1)(C): The Assistant to the City Manager, or a person designated by him/her shall be an ex-officio member of the Commission. Section 5: Section 3.315(1)(D) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(1)(D): If a seat on the Commission becomes vacant before the term of said seat has expired, it shall be filled by appointment by the ......,-..-,--v~-,~:":~"~;'" c.,,, .... ..,,~..~-' reprc,~entccl. is hereby amended to read as follows: 3.315(1)(D): If a seat on the Commission becomes vacant before the term of said seat has expired, it shall be filled by appointment by the City Council. Section 6: Section 3.315(2)(A) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 3.315(2)(A): Study, investigate and make written recommendations to the City Council on all matters pertaining to the Columbia Heights,~!t,~p Cable Communications Franchise on its own initiative or as referred to the Commission by the Council or administrative service of the City. This shall include, but not be limited to, the following matters: (1) Additional services which could be furnished by the Cable Communications System. (2) (3) (4) service. (5) Operation and use of access channels. (6) Renewal or extension of the Franchise. (7) Channel allocation and programming. (8) Compliance of Grantee with terms and conditions of Franchise. (9) Possible sanctions against Grantee. is hereby amended to read as follows: Rate adjustments. Actions of Grantee which may be grounds for revocation of the Franchise. Grantee's performance regarding subscriber complaints and interruption of 3.315(2)(A): Study, investigate and make written recommendations to the City Council on all matters pertaining to the Columbia Heights Cable Communications Franchise on its own initiative or as referred to the Commission by the Council or administrative service of the City. This shall include, but not be limited to, the following matters: (1) Additional services which Communications System. (2) (3) (4) could be furnished by the Cable Rate adjustments. Actions of Grantee which may be grounds for revocation of the Franchise. Grantee's performance regarding subscriber complaints and interruption of service. Section 7: (5) (6) (7) (8) (9) Operation and use of access channels. Renewal or extension of the Franchise. Channel allocation and programming. Compliance of Grantee with terms and conditions of Franchise. Possible sanctions against Grantee. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: 8/28/95 AGENDA SECTION: ITEMS FOR CONS I DERATI ON OPdGINATING DEPARTlVlENT: CITY IVlANAGER NO. RESOLUTIONS/ORDINANCES PUBLIC WORKS ITEM: FIRST READING OF ORDINANCE NO. 1305 BY: M. Winson BY: ' /~ / It Although it is generally understood that property owners are to maintain the boulevard adjacent to their property, staff feels that expressly stating this within the City Code will assist in enforcing and maintaining a neat and clean urban environment. That attached indicated changes to Section 7: Screening and Landscaping of Chapter 5A: Housing Maintenance Code of the City Code, clarifies that it is the property owner's responsibility to maintain the boulevard in a healthy, safe and nuisance free condition. Additionally, language has been added to clarify the responsibility for maintenance and/or repair of private irrigation systems that may be within the boulevard. RECOMMENDED MOTION: Move to waive the reading of the Ordinance amendments, there being ample copies available to the public. RECOMMENDED MOTION: Move to establish September 11, 1995, at approximately 7:00 P.M. as the Second Reading of Ordinance No. 1308 , an Ordinance amending Section 5A.207 (1) of the City Code. MAW:jb 95-509 Attachment COUNCIL ACTION: ORDINANCE NO. 1308 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, CHAPTER 5A OF THE HOUSING MAINTENANCE CODE, PERTAINING TO SCREENING AND LANDSCAPING The City of Columbia Heights does ordain: Section 1: Section 7 of Ordinance No.853, Chapter 5A of the Housing Maintenance Code of the City Code of 1977, which currently reads as follows, to wit: 5A.207(1): Section 7: Screening and Landscaping (1) No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purpose of living, sleeping, eating or cooking therein which does not comply with the requirements of this 5A.207. (a) Definitions. For the purposes of this Section, the following terms shall have the meaning stated: (I) Fence. Any partition, structure, wall, or gate erected as a divider marker, barrier, or enclosure, and located along the boundary or within the required yard. (II) Landscape, Site amenities, including trees, shrubs, ground covers, flowers, fencing, berms, retaining walls, and other outdoor finishings. (III) Mechanical Equipment. Heating, ventilation, exhaust, air conditioning, and communication units integral to and located on top, beside, or adjacent to a building. (IV) Retaining Wall. A wall or structure constructed of stone, concrete, wood, or other materials, used to retain soil, as a slope transition, or edge of a planting area. (V) Screening. A bamer which blocks all views from public roads and differing land uses to off-street parking areas, loading areas, service and utility areas, and mechanical equipment. (b) Every yard of any premises on which a dwelling or dwelling unit is located shall have installed and maintained landscaping in accordance with the provisions of this section: (I) Sodding and Ground Cover. All exposed ground area surrounding the principle building and accessory buildings, which are not devoted to driveways, parking areas, sidewalks, or patios, shall be sodded or landscaped with shrubs, trees, gardens, or other ornamental landscape material. No landscaped area shall be used for the parking of vehicles or storage or display of materials, supplies or merchandise. (II) Slopes and Berms. Final grades with a slope ratio of greater than three (3) to one (1) will not be permitted without special approved treatment such as special seed mixtures or reforestation, terracing, or retaining walls. Berming used to provide required screening of parking lots and other open areas shall not have slopes in excess of three (3) to one (1). (II1) Maintenance. 1) Any dead trees, shrubs, ground covers, and sodding shall be replaced in accordance with this code. (c) (d) (e) (IV) Placement of Plant Materials. No landscaping shall be allowed within any drainage utility easements, road right-of-way, or immediately adjacent to any driveway or road intersection if such landscaping would interfere with a motorist's view of the street or roadway or with the use of the easement for its intended purpose. General Screening. All loading, service utility, mechanical equipment, and outdoor storage areas for dwelling of three (3) or more units shall be screened from all public roads and adjacent differing land uses. All parking lots for dwellings of three (3) or more units if the property on which the lot is located abuts a differing land use and is not separated from the differing land use by a public street, roadway or alley shall be screened from adjacent differing land uses. Screening shall consist of any combination of the earth mounds, walls, fences, shrubs, compact evergreen trees, or dense deciduous hedge six (6) feet in heights. Hedge materials must be at least three (3) feet in heights, and trees must be at least six (6(') feet in height at planting. IThe heights and depth of the screening shall be consistent with the height and size of the area for which screening is required. When natural materials, such as trees or hedge,s are used to meet the screening requirements of this sub-section, density and species of planting shall be such to achieve seventy-five percent (75%) opacity year round. Other Parking Lot Screening. All parking lots for dwellings of three (3) or more units which are not required to be screened pursuant to 5A.207(1)(c) must either provide screening pursuant to 5A.207( 1 )(c) or provide a minimum of one deciduous tree for every forty-five feet (45') or portion thereof of parking lot perimeter planted adjacent to the nearest roadway abutting the property on which the parking lot is located. Variances under 5A.207 shall be enforced and administered in accordance with 5A.208(2). is hereby amended to read as follows: 5A.207(1) Section 7: Screening and Landscaping (1) No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purpose of living, sleeping, eating or cooking therein which does not comply with the requirements of this 5A.207. (a) Definitions. For the purposes of this Section. the following terms shall have the meaning stated: (b) (I) Fence. Any partition, structure, wall, or gate erected as a divider marker, barrier, or enclosure, and located along the boundary or within the required yard. (II) Landscape, Site amenities, including trees, shrubs, ground covers, flowers, fencing, berms, retaining walls, and other outdoor finishings. (III) Mechanical Equipment. Heating, ventilation, exhaust, air conditioning, and communication units integral to and located on top, beside, or adjacent to a building. (IV) Retaining Wall. A wall or structure constructed of stone, concrete, wood, or other materials, used to retain soil, as a slope transition, or edge of a planting area. (V) Screening. A barrier which blocks all views from public roads and differing land uses to off-street parking areas, loading areas, service and utility areas, and mechanical equipment. (VI) Boulevard. That portion of the street or alley right-of-way that is not paved. (VII) Private irrigation system. An underground system of pipes and appurtenances used for watering the lawn and other landscaping. Every yard of any premises on which a dwelling or dwelling unit is located shall have installed and maintained landscaping in accordance with the provisions of this section: (I) Sodding and Ground Cover. All exposed ground area surrounding the principle building and accessory buildings, which are not devoted to driveways, parking areas, sidewalks, or patios, shall be sodded or landscaped with shrubs, trees, gardens, or other ornamental landscape material. No landscaped area shall be used for the parking of vehicles or storage or display of materials, supplies or merchandise. (II) Slopes and Berms. Final grades with a slope ratio of greater than three (3) to one (1) will not be permitted without special approved treatment such as special seed mixtures or reforestation, terracing, or retaining walls. Berming used to provide required screening of parking lots and other open areas shall not have slopes in excess of three (3) to one (1). (III) Maintenance. 1) Any dead trees, shrubs, ground covers, and sodding shall be replaced in accordance with this code. 2) All landscaped areas (except those retaining walls installed by the City for street and alley improvements), including the adiacent boulevard, shall be maintained in a healthy, safe and nuisance free condition by the property owner. 3) The property owner shall be responsible for the maintenance and repair of any private irrigation systems installed in the boulevard. (c) (d) (e) (IV) Placement of Plant Materials. No landscaping shall be allowed within any drainage utility easements, road right-of-way, or immediately adjacent to any driveway or road intersection if such landscaping would interfere with a motorist's view of the street or roadway or with the use of the easement for its intended purpose. General Screening. All loading, service utility, mechanical equipment, and outdoor storage areas for dwelling of three (3) or more units shall be screened from all public roads and adjacent differing land uses. All parking lots for dwellings of three (3) or more units if the property on which the lot is located abuts a differing land use and is not separated from the differing land use by a public street, roadway or alley shall be screened from adjacent differing land uses. Screening shall consist of any combination of the earth mounds, walls, fences, shrubs, compact evergreen trees, or dense deciduous hedge six (6) feet in heights. Hedge materials must be at least three (3) feet in heights, and trees must be at least six (60 feet in height at planting. IThe heights and depth of the screening shall be consistent with the height and size of the area for which screening is required. When natural materials, such as trees or hedge,s are used to meet the screening requirements of this sub-section, density and species of planting shall be such to achieve seventy-five percent (75%) opacity year round. Other Parking Lot Screening. All parking lots for dwellings of three (3) or more units which are not required to be screened pursuant to 5A.207(1)(c) must either provide screening pursuant to 5A.207( 1 )(c) or provide a minimum of one deciduous tree for every forty-five feet (45') or portion thereof of parking lot perimeter planted adjacent to the nearest roadway abutting the property on which the parking lot is located. The property owner is responsible for maintenance and repair of any private irrigation systems installed in the boulevard. Variances under 5A.2()7 shall be enforced and administered in accordance with 5A.208(2). Section 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: 8/28/95 AGENDA SECTION: OTHER ITEMS FOR CONS I DERATIOI ORIGINATING DEPARTMENT: CITY MANAGER NO. BID CONSIDERATION PUBLIC WORKS ITEM: AWARD CONTRACT FOR MILL ST. BY: M. Winson ,-~ ~ BY: NO. RECONSTRUCTION - PROJECT #9229 \ DATE: 8/21/95 DATE: "7, On May 5, 1995, Council authorized staff to seek bids for the reconstruction of Mill Street. Plans and specifications were requested by 15 contractors. Four bids were received for the August 4th bid opening. A copy of the bid tabulation is attached. The following is a summary of the bid results: Base Bid Option A Option B Driveway Design $371,736.50 $346,736.50 $306,489.50 Midwest Asphalt $378,923.15 $353,923.15 $306,973.15 Hardrives, Inc. $379,968.55 $349,968.55 $326,018.55 H & M Asphalt $456,732.65 $429,732.65 $390,532.65 Engineer's Estimate $296,962,30 $286,962.30 $246,962.30 Option A is the base bid less the cost of materials for lighting. This would allow the City to purchase the light poles and related equipment separately through the St. Paul/Ramsey Joint Purchasing Office. The cost to purchase the needed 25 lights off this contract is $23,000. Option B is the base bid less the cost of the entire lighting system. This would allow the City to have NSP provide and install the lighting. Although staff has been working with NSP for several months on this project, we have not received a final cost estimate from them. Our best estimate at this point is a cost of $57,000. Additionally, the lights that NSP would have available are not an exact match for the decorative lighting approved by the council and submitted to Mn/DOT. Use of the NSP light would require that the plans be reviewed again by Mn/DOT before a contract could be awarded. All but two of the lights will be paid for using Municipal State Aid funds. The two lights that are to be paid for by the City are in Huset Park. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/28/95 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO. PUBLIC WORKS ITEM: AWARD CONTRACT FOR MILL ST. BY: M. Winson BY: NO. RECONSTRUCTION - PROJECT #9229 DATE: 8/21/95 DATE: Continued - Page 2 The following is a comparison of the base and option cost based on the low bid: Base Bid Option A Option B Bid $371,736.50 $346,736.50 $306,489.50 Light Purchase 0 $ 23,000.00 NSP Lighting 0 0 $ 57,000.00 (est.) Total $371,736.50 $369,736.50 $363,489.50 City cost for lighting $ 5,219.76 $ 5,059.76 $ 4,560.00 Savings for two lights $ 0 $ 160.00 $ 659.76 Based on the small amount of savings, staff is recommending that the base bid be awarded. By including the lighting in the contract, coordination of the project schedule and warranty claims, if any, will be easier to handle. A majority of the cost of the project will be covered by Municipal State Aid funds. Improvements to the sanitary sewer, water system and the park lighting will be paid for from the appropriate capital funds. Based on the low bid, the costs are anticipated to be: Sewer Water Park lighting $14,630 (manhole replacement) $ 1,305 (water service replacements, if needed) $ 5,220 Staff is recommending awarding the contract to Driveway design, Inc. Based on a contract award on August 28th, it is anticipated that construction will start on September 1 lth and be completed within two months. RECOMMENDED MOTION: Move to award the Mill Street Reconstruction Municipal Project #9229 to Driveway Design, Inc. of Plymouth, Minnesota, based on their low, qualified responsible base bid of $371,736.50; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 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IL ~00 O0 d d 0 0 d tl.I n- lU Z CITY COUNCIL LETTER Meeting of: 8/28/95 AGENDA SECTION: I TE M F 0 R C 0 N S [ D E RAT I 0 N ORIGINATING DEPARTMENT: CITY MANAGER NO. ,,,,,,,ii Bi d Consideration PUBLIC WORKS ITEM: AUTHORIZATION~' TO PURCHASE SINGLE AXLE BY: M. Winson ~l~v~-- BY: NO. DUMP TRUCK AND REQUEST QUOTATIONS DATE: 8/22/95 DATE: FOR PLOW PACKAGE "~, B- ~ ) The 1995 Capital Equipment Replacement Fund budget includes $75,000 for the replacement of Unit #22, a 1978 Ford/F700 Dump Truck. Staff proposes to purchase a Ford/L8000 single axle, 39,000 G.V.W., 250 H.P. diesel cab and chassis, with a J-Craft dump body off the State Contract. The estimated cost should not exceed $62,500 plus tax. Staff would need to solicit quotes for the plow package which would include a reversible front plow and wing plow. The estimated cost of the plow package is $13,000. RECOMMENDED MOTION: Move to authorize staff to purchase a 1996 Ford/L8000 truck with dump body off the State of Minnesota Contract at a cost not including tax of $62,500; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. RECOMMENDED MOTION: Move to authorize staff to seek quotations for a plow package to equip the new dump truck. MAW:jb 95-505 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/28/95 AGENDA SECTION: I TEHS FOR CONS I DERATI ON ORIGINATING DEPARTMENT: CITY MANAGER NO. Other Bus i ness PUBLIC WORKS .. ITEM: AUTHORIZATION FOR BRAUN INTERTEC TO BY: M. Winson BY NO. CONDUCT ROAD RATER TEST1N.G ON ZONE1 DATE: 8/22/95 DATE: CITY STREETS · . . Staff has contacted Braun Intertec Corp. Inc. and obtained a quote for performing a visual and mechanical condition survey of the existing streets in Zone 1 with a Road Rater. The report from Braun will provide strength analysis and maintenance recommendations for the streets. The quoted cost is as follows: $835.00/mile plus $2.55/mile mobilization from Eden Prairie (round trip) and a flat fee of $75.00 to determine the bituminous thickness of the streets. Zone 1 has approximately 6.5 miles of streets. This would make total cost about $5,628. Braun Intertec is the only company with this equipment located locally. RECOMMENDED MOTION: Move to authorize Braun Intertec Corp. Inc. to conduct Road Rater testing on Zone 1 streets, excluding C.S.A.H. and M.S.A.S. for $835.00/mile plus $2.55/mile mobilization and $75.00 fee to determine the asphalt thickness; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 95-506 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 28, 1995 AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: ~7 0therBus [ ness Recreation ~ APPROVAL ITEM: NEI-Coilege of Technology Lease BY: Randy Qua le, Recreation Director --7~ . DATE: August 23, 1995 Each year the Recreation Department uses the two gymnasiums at NEI-College of Technology located at 825 - 41st Avenue NE, Columbia Heights. NEI charges the City of Columbia Heights $1.00 per year for our usage. Also, the City will reimburse NEI monthly for utility expenses on a pass through cost basis. The utility cost is $2.05 per hour of use for the east gymnasium and $3.95 per hour of use for the west gymnasium. In addition, the City shall share in the cost of resurfacing NEI's wooden gym floors with NEI and Columbia Heights School District 13 on a prorata basis. NEI- College of Technology drafted a new lease and is requesting the City of Columbia Heights to enter into the lease agreement. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a lease agreement with NEI-College of Technology for the Recreation Department's use of their gymnasiums. COUNCIL ACTION: ADMIN: CCNEILEA LEASE AGREEMENT CITY OF COLUMBIA HEIGHTS/NEI COLLEGE OF TECHNOLOGY This lease agreement, made in duplicate this 28th day of August, 1995, by and between NEI COLLEGE OF TECHNOLOGY, hereinafter referred to as "Lessor", and CITY OF COLUMBIA HEIGHTS, hereinafter referred to as "Tenant" or as "Lessee", for the benefit of the Columbia Heights Parks and Recreation Commission. Witnesseth: That the Lessor in consideration of the rents and covenants hereinafter mentioned, to be paid and performed by the Tenant, does hereby demise, lease, and let unto the Tenant, and the Tenant does hereby hire and take from the Lessor, the premises described herein situated in the City of Columbia Heights, County of Anoka, State of Minnesota. 1. Description of Premises The leased premises consists of both the large and small gymnasiums located in the building known as NEI COLLEGE OF TECHNOLOGY, located at 825 - 41st Avenue Northeast, Columbia Heights, Anoka County, Minnesota. The large gymnasium is located on the west side of the building and the small gymnasium is located on the east side of the building. 2. Times and Dates of Rental The aforementioned large and small gymnasiums are leased by Lessor to the Tenant Mondays through Thursdays from 6:00 p.m. to 10:00 p.m. from September 1, 1995, through May 31, 1996. 3. Nature of Occupancy Tenant shall use the facilities for basketball, volleyball, and similar athletic activities suitable to a gymnasium. 4. Responsibilities of Lessor Lessor shall provide adequate heating, lighting, and hot and cold running water for the leased premises, so that the leased premises may be used by Tenant for its intended purpose. Lessor shall permit Tenant to use the basketball baskets, scoreboards, and volleyball standards now in place on the premises. Lessor shall provide routine maintenance and cleaning services for the gymnasiums. 5. Tenant's Equipment Responsibilities Tenant shall provide all equipment of every kind needed for its use of the gymnasium except for those items for which lessor is responsible pursuant to paragraph 4 above. 1 of 5 6. Tenant's Utilities Responsibilities Tenant agrees to reimburse the Lessor, on a pass through cost basis, for Lessor's out of pocket utility expenses monthly. The cost is as follows: The East Gym $2.05 per hour; the West Gym $3.95 per hour. These charges will be reviewed yearly. 7. Tenant's Gym Floor Responsibilities Tenant acknowledges that they are the primary user of the Gyms. Accordingly the Tenant will be responsible for sharing the cost of resurfacing the wooden gym floors with the Lessor and the other primary user of the gyms, Columbia Heights School District 13. The Tenant and Columbia Heights School District 13 shall share in the cost of the resurfacing supplies (i.e., polyurethane) on a pro rata basis, and the Lessor shall provide the labor and equipment to perform the resurfacing. 8. Supervisor Tenant covenants that it will provide adequate adult supervision of all activities at all times it is leasing the leased premises. 9. Tenant's Responsibility for Damage Tenants shall be responsible for the costs of repair of any damages occurring to the gymnasiums and lockers during its leasing of the same, excepting normal wear and tear. Tenant shall promptly notify Lessor of any damage that occurs during Tenant's use of the leased premises. Lessor shall promptly notify Tenant of any damage which Lessor observes and which occurred during the use of the leased premises by Tenant. Lessor shall repair such damage and bill the cost of said repair to Tenant, who shall promptly pay the same. Tenant further covenants and agrees not to waste or misuse water, electricity, or any other utility which is or may be furnished by Lessor. 10. Compliance with Laws Tenant covenants that it will not use said leased premises or permit the same or any part thereof to be used for any purpose or in any way contrary to the laws, ordinances, or regulations of the United States of America, the State of Minnesota, or the City of Columbia Heights, or of any boards or officers of said city. 11. Condition of Premises Tenant acknowledges the receipt of the demised premises and the same to be in good and sanitary condition, and in good repair, and the taking of possession of the demised premises by the Tenant shall be conclusive evidence that the demised premises and all equipment, plumbing fixtures, and other items appurtenant thereto, were in good clean and tenantable condition and in all respects were satisfactory and acceptable to Tenant, at the time Tenant took possession of the lease premises. 2 of 5 12. Subleasing Tenant agrees not to sublease the demised premises, or any part thereof, or assign this lease or any interest therein, or permit any such lease to become transferred by operation of law or otherwise, and Tenant agrees that no act or acts will be done or permitted whereby the same may be or become sublet or assigned in whole or in part, unless the written consent of the Lessor endorsed thereon is first obtained in each and every case of subletting or assignment. The Lessor shall have sole and absolute discretion to refuse or approve any particular subletting or assignment. 13. Liability of Lessor and Tenant Tenant agrees that the Lessors shall not be liable for any damage, either to persons or to property or the loss of property sustained by the Tenant or by any other person, arising out of the state of repair of or a defect in the leased premises, or due to any accident, or due to the actions or negligence of the Tenant. Tenant covenants that it will purchase at its own expense general liability insurance in the amount of at least $200,000.00 per person and $600,000.00 per occurrence, which insurance will cover any person or persons in or on or using the eased premises during the time the leased premises are used by Tenant. Said policy shall name NEI College of Technology as an additional insured under said policy. A copy of said policy containing the endorsement will be provided to NEI College of Technology prior to the commencement of Tenant's use of the lease premises. 14. Notice Any notice from Lessor to the Tenant will be served on the Tenant by mail as follows: City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, MN 55421 with a copy to: Barna, Guzy, & Steffen LTD 400 Northtown Financial Plaza 200 Coon Rapids Blvd. Mpls., MN 55433 Any notice from the Tenant to the Lessor shall be served on Lessor by mail as follows: NEI College of Technology 825 - 41st Avenue N.E. Columbia Heights, MN 55421 3 of 5 with at copy to: Jerrod F. Bergfalk, Esq. Lindquist & Vennum 4200 IDS Center 80 South Eighth Street Minneapolis, MN 55402 15. Fire It is further agreed between Lessor and the Tenant that if during the term of the lease the leased premises shall be damaged or destroyed by fire or the elements, or through any other cause, so as to render the leased premises unfit for Tenant's use of the leased premises as stated herein, or to such an extent that the premises cannot be repaired with reasonable diligence within thirty days from the occurrence of such damage, then the Lessor may terminate this lease and the Tenant shall immediately surrender the demised premises and all interest therein to the Lessor. If, however, the leased premises is not rendered unfit for use by the Tenant for its activities as a result of said damages, then the Lessor shall repair the same with reasonable promptness. 16. Quiet Enjoyment The lessor agrees and covenants that the Tenant shall and may peaceably and quietly have, hold and enjoy said leased premises for the term of this lease as set forth herein. 17. Right of reentry Lessor and Tenant agree that this lease is made upon the condition that if the Tenant shall neglect or fail to keep, observe, and perform any of the covenants and agreements contained in this lease which it is obligated to keep, observe, or perform, or if the leasehold interest of the Tenant shall be taken on execution or other process of law, or if the Tenant shall cease to exist as a legal entity, or if the Tenant shall vacate said premises or abandon the same during the term of this lease, then and in any of said cases the Lessor may at its election, and upon written notice to the Tenant, declare this lease forfeited and void, and may thereupon reenter and take full and absolute possession of said premises as the owner thereof, free from any right or claim of the Tenant or any person or persons claiming through or under the Tenant; and such reentry shall be and constitute an absolute bar to any right by the Tenant. 18. Access to Premises Tenant shall have access to the premises at all hours necessary for it to carry on its occupancy thereof. The Lessor shall designate the entrances, stairways, and halls of the building in which the leases premises are located which Tenant 4 of 5 shall use in entering and leaving the leased premises. The use of such entrances, stairways, and halls shall not be exclusive, nor shall it be unreasonable in nature. 19. Right of Inspection The Lessor shall at all times have the right to enter upon the leases premises to inspect their condition and, at its election, to make reasonable necessary repairs thereon for the protection and preservation thereof. 20. Rent As and for rent for the premises, Tenant shall pay to Lessor the sum of $1.00 on or before July 1. 21. Use of Gymnasiums After May 31, 1996. This lease terminates unconditionally and absolutely as of the end of May 31, 1996. However, Lessor expresses its willingness to negotiate with Tenant upon the termination of this lease, for a new lease of the premises for the period from September 1, 1996 to May 31, 1997. IN TESTIMONY WHEREOF, Lessor and Tenant have hereunto set their hands the day and year first above written. NEI COLLEGE OF TECHNOLOGY, Lessor CITY OF COLUMBIA HEIGHTS, Tenant By By Charles R. Dettmann President Joseph Sturdevant Mayor By Jerrold F. Bergfalk By Secretary Pat Hentges City Manager By Approved as to form City Attorney 5 of 5 TO: FROM: DATE: RE: CITY OF COLUMBIA HEIGHTS MAYOR AND CITY COUNCIL PATRICK HENTGES, CITY MANAGER AUGUST 24, 1995 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF AUGUST 28, 1995 1) SHARED RIDE REPORT Attached please find the shared ride report through July. 2) URBAN HOMESTEAD ZONE As previously discussed with the City Council, the Metropolitan Council has approved the following area for designation as an Urban Homestead Demonstration Zone under the Metropolitan Livable Communities Act. Relevant to the other aspects of the MLC Act, City staff will be meeting with Met Council officials to discuss other potential funding programs that could benefit Columbia Heights. For the most part, Columbia Heights has met its affordable housing goals as defined by Met Council. Right now, the Met Council is interpreting Affordable Housing as home ownership of homes $115,000 and under or 75% of median income/S41,000 per year and/or rents of $500 and below or 50% of median income/S26,000. Because Columbia Heights has met its affordable housing goals, it will not be high priority for some of the funding component under the MLC Act. 3) POLICE CHIEF PROCESS The Police Chief candidates are scheduled to interview on Tuesday, August 29, Wednesday, August 30, and Thursday, August 31. I have recommended to the Mayor that an extensive background check be undertaken between the week of September 5 and September 13. I've suggested that the Mayor, City Manager, together with a Police Sergeant or Police Officer go to the candidate's city to conduct a series of interviews and tour the police operations. To ~sure that hiring practices are not violated, a series of questions should be asked of administrators, elected officials, fellow workers, subordinates, and citizens alike. The information gathered can then be compared and contrasted. The Mayor has indicated that a decision would not be made until at least the week of September llth, as he needs time to analyze the interviews and to undertake a thorough background check of the candidates. HOUSING ACQUISITIONS AND LOT SALE STATUS · Agreements have been executed on the sale of property at 4535 Taylor Street to the Habitat for Humanity and First Choice Homes with respect to the empty lot on the west side of the 4600 block of Taylor Street. Habitat for Humanity has withdrawn their interest on the vacant lots of 4460 and 4470 Buchanan Street as their construction experts advised them that the soil conditions at these lots make the cost of construction prohibited. The City has executed a purchase agreements on duplexes, at 4.549'Taylor Street and 4550 Fillmore Street. Closings on the purchases are expected to occur within the next thirty daysl ' Cit~' staff is seeking quotes to have the structures removed by the end of fall. A duplex at 4543 Taylor Street is currently owned by the City and is under contract to be removed by the fall of 1996. The two corner lots on the 4500 block of Taylor will be seeded this fall. City staff is in the process of soliciting a contractor to construct homes on these properties. The property at 4656 Monroe Street is under contract to be purchased and expected to be demolished this fall. As you recall, this property was the source of neighborhood complaints, and was recently brought to the attention of the City Council meeting by Block Builders Association. Additionally, City staff received the long-awaited court approval for the removal of 4656 Monroe Street. Demolition bids are being obtained for that property, and it is expected that removal will occur yet this fall. CITY MANAGER'S REPORT FOR CITY COUNCIL MEETING OF AUGUST 28, 1995 PAGE 2 5) SHEFFIELD/HERITAGE HEIGHTS NEIGHBORH('X)D UPDATE In addition to the information above, the status of development projects within the Sheffield area is outlined in the attached exhibit. City staff submitted three grants to MHFA for the acquisition/removal and/or the renovation of five additional duplexes within the Sheffield neighborhood. Another grant seeks $100,000 of down payment assistance to purchase homes on a city-wide basis. The award of these grants should result in the City successfully meeting its goals within the Sheffield neighborhood in terms of acquisition, removal, and renovation. The redevelopment plan also estimated that the build-out for the new construction will occur within a three to four year timeframe. It appears that the construction is on schedule. The plan did identify the Tyler Street apartment area and the apartments on the 4600 block as a future redevelopment phase. As thc City staff previously researched, there are funding alternatives for the rehabilitation of the apartment buildings. This project concept could greatly improve the appearance and quality of the neighborhood, but would likely be controversial or mis-understood, as the5' do involve rent restrictions based upon income (probably not much different than what exists there now}. The MLC Act also has some funding possibilities or innovative apartment projects that is located next to a transit corndor. 6} H()USING INVENTORY STUDY City staff will be rewewing the results of the housing inventory study in September. City staff representatives from the various departments will meet as a group to identify strategies and present housing conditions. A final draft of the study will be 10rwarded to the City Council dm'lng October. 71 GR()UND BREAKING CEREM()NY/BL()CK PARTY FOR BLOCK BUILDERS You are reminded that Saturday. September 9th. al 10 a.m. is the schedule for the ground breaking celebration for the Block Builders/Habitat for Humanily/ACCAP pr0iect located at 675 471h Avenue NE. It is my understanding that Council members have been personally invited to attend. Some of the Council members may have heard about a number of misunderstandings that have occurred relevant to this project. I have personally talked to two active members in the organization and hopefully resolved their concerns to the best of my abilities. 8) LANDLORD RENTAL HANDBOOK/CRiME-FREE MULTI-HOUSING PROJECT Attached please find a revised copy of the Landlord Rental Handbook that will be used by the Police Department in conducting Crime-Free Multi-Housing Landlord Seminars. Mike Reiners, a 1994 Columbia Heights Honors graduate/Oberlin College Sophomore. did a summer internship with the City. One of his projects included revising the landlord handbook and assisting the Police Department with organizing the Crime-Free Multi-housing training. I have asked that representatives from the Fire Department and the HRA attend formal training with Police personnel regarding the Crime-Free Multi-Housing Education Program. The first training session with landlords is scheduled to be presented in September. On a related item, another intern. Lee Mattson. is currently preparing an analysis of the City's policies and procedures on code enforcement and inspection. The analysis is intended to improve our customer relations, achieve effective compliance, and improve follow-up on ongoing code complaints. Additionally. Lee is also analyzing the City's Charter as compared to the statulory Council/Manager plan. The results of this information will be submitted to the Council next month. CITY MANAGER'S REPORT FOR CITY COUNCIL MEETING OF AUGUST 28, 1995 PAGE 3 9) AGRO-K, INC. PROJECT Agro-K, Inc. has notified City staff that they intend to enter into contract with the City of Fridley and developers of the Main Street property to construct their 30,000 square foot facility at that site. It is my understanding Fridley is providing the company a $75,000 grant and a $75,000 low interest loan. In addition, the landowners/developers are constructing the building at a pre-arranged price, including site correction costs. The City of Columbia Heights will continue to work with Hillcrest to market its additional building site and will pursue a sale/acquisition proposal for the purchase of their other site adjacent to Huset Park. As you recall, the acquisition of this parcel was included in the 1995 budget. 10) COLUMBIA HEIGHTS VOLUNTEER FIRE RELIEF ASSOCIATION NEGOTIATIONS Please be advised that I've received a request to begin contract negotiations with the Columbia Heights Fire Relief Association/Volunteer Division. The current contract expires December 31, 1995. I will bring this to a September work session in order to map out a strategy. 11 ) HILLTOP POLICE CONTRACT RENEWAL Please be advised that I have received correspondence from the City of Hilltop and its attorney, Carl Newquist, regarding the extension of the current police contract. Although the contract is not due to expire until 1997, the City of Hilltop requests a renewal through the year 2000. Labor contract cost increases and the expiration of the Fast COP grants will have dramatic impact on the future police costs. Due to these cost escalators, and the fact that Hilltop is a relatively high call area, I suggest that we closely analyze the proposal before simply entering into the contract extension. It is possible there are policy and procedure changes, other than simply throwing law enforcement resources at it, that could be implemented by Hilltop to better address some of their ongoing crime and repeat call problems. 12) TENTATIVE SCHEDULING OF CIVIL DEFENSE APPRECIATION DINNER Please be advised that the Civil Defense Appreciation Dinner has been tentatively scheduled for Saturday, October 28, 1995. Formal approval of the Dinner and Banquet will be sought at the next meeting. cb 95/73 No+ ppro ecl. THE MINUTES OF THE CABLE COMMUNICATION COMMISSION MEETING OF THURSDAY, AUGUST 17, 1995 The meeting was called to order by Chairperson, Dennis Stroik at 7:32 p.m. ROLL CALL: Commission Members: Dennis Stroik, Ruth Graham, and Reuben Ruen. City Representative: Linda Magee and Jean Kuehn Cable TV Representative: Kathi Donnelly-Cohen City Attorney: Bob Vose Motion by Ruth, seconded by Reuben to approve the minutes from the meeting of May 18, 1995. All ayes. OLD BUSINESS A. Channel Check There wasn't any programming being shown on the Educational Access Channel during the channel check. B. Correspondence Log and Complaint Follow Up. Terry Kalata of 1144 Khyber Lane wrote to Meredith Cable questioning the policy of paying ahead for cable service and being charged a late fee, when in her opinion, it is not late. Kathi Donnelly-Cohen answered her letter explaining the billing policy and reviewed their account in an attempt to straighten it out. It seems the Kalatas have been a month behind for approximately six months and therefore, incurred a late fee each month as the bill was never paid in full. Hopefully, this letter will help the Kalatas understand the billing and enable them to bring the account up to date. #87-Marko (no address)-called to complain about the channel re-alignment and the fact that Univision was on a split screen. Kathi explained they received a lot of calls from viewers of Univision and as a result, they have put Univision on its own channel. Subscribers were given a 30 day advance notice of the channel re-alignment, however it seems the majority of the subscribers did not keep the flyer that was mailed out. C. Review of Rate Increase Linda reported that after the last meeting, the Council approved the Commission's recommendation to toll the review period for an additional 90 days. Staff has reviewed the rate adjustment and everything was found to be in order. This rate increase was an inflationary amount that was allowed by the FCC. Motion by Dennis, seconded by Reuben to recommend the City Council approve the rate adjustment that was put into effect July 1, 1995. All ayes. This will be brought to the August 28, 1995 City Council Meeting. D. Closure of PEG Access Fee Issue Even though we have settled this matter with Meredith, a letter regarding the PEG Access fees was enclosed in the agenda packets bringing a conclusion to this issue. The Bureau ruled that non-grandfathered PEG access operating must be included in the regulated rate and may not be passed on directly to subscribers. CABLE COMMUNICATIONS COMMISSION MEETING PAGE 2 AUGUST 17, 1995 E. Documents Detailing Amount of Subscriber Refunds Documents were enclosed in the agenda packets showing that refunds were given to subscribers in December 1994, per the rate adjustments arrived at due to the FCC Rate Regulation Process. F. Annual Report-Section 9 Kathi submitted the entire Section 9 to be included in the Annual Report. The Commission is satisfied with the report format. G. Other Old Business There was no other old business. NEW BUSINESS Withdrawal of Hilltop from Joint Powers Agreement/Proposed Changes to Cable Communications Commission Ordinance Hilltop has notified the City of Columbia Heights that they wish to withdraw from the Joint Powers Agreement and the Columbia Heights City Council concurred with that decision at their meeting in June. Linda stated that Hilltop has been billed for the shared expenses through June 1995. She also explained that we already have a separate franchise ordinance, but we need to make some minor changes to amend Ordinance 853 that pertains to the Cable Communications Commission. Linda outlined the necessary changes for the commission to review. Motion by Dennis, seconded by Ruth to recommend the City Council make the appropriate changes to amend the Cable Ordinance 853. All ayes. B. Receipt of 2nd Quarter Franchise Fees A copy of the franchise fee for Columbia Heights was enclosed in the agenda packet. We received $18,146.94 for 2nd quarter. Co Channel Re-Alignment Kathi stated that Meredith received 67,000 phone calls when the change took place August 1st, even though subscribers were provided with the information in the "Cable Extra" insert in with their bills. After numerous complaints over the sharing of Univision and the prevue, Univision was given its own channel. Stickers are being mailed out to subscribers for their remotes to update them on the new channel lineup. It was noted that eventually the Blaine Access will be replaced with something else. However, right now it supplements our local access programming. D. FCC Form 320-Signal Leakage Report The report was enclosed for the commissioners to review. Kathi explained that the system is constantly being monitored by service trucks equipped with sniffers, as well as the fly over being done. Service techs repair leaks as necessary throughout the entire year. CABLE COMMUNICATIONS COMMISSION MEETING PAGE 3 AUGUST 17, 1995 E. MCN Newsletter This is an informational newsletter enclosed for the commissioners to review. F. MCN Quarterly Update This was enclosed in the packet and is for informational purposes only. Other New Business Linda informed the Commission that the camcorder purchased for the Library for the public to check out was recently broken which required it to be repaired. The cost of the repair was paid by the City/Cable Funds. As there is no formal policy regarding the check out of the camera, staff felt it was appropriate to establish a written policy. The following is a list of items to be covered in this policy: -- It would require users to be certified to show proficiency in the use of a camcorder. Mary and Eddie would provide free training and issue certificates to those who attend. -- The user would also sign an agreement stating they are responsible for repair or replacement of the camcorder if it is damaged, lost or stolen. -- Library staff will have to show the camcorder is in working order when it is checked out and it will also have to be checked over again when it is returned. Both the Library staff member and the person checking the camera out will sign a statement that it is in working order. -- Charge $3.00/day for the rental of the camera. This would enable people to check it out over the weekend and it would help defray the costs associated with routine maintenance of the camcorder. After some discussion concerning this matter, the commissioners felt the items listed above were appropriate measures to insure proper usage of the equipment. Motion by Reuben, seconded by Ruth to recommend the Library Board establish a written policy for the public use of the Library camcorder. All ayes. Kathi Donnelly-Cohen stated she is attending a workshop on September 26th, to train people in the community (such as, PTA members, commission members, teachers, concerned citizens, etc) on how to use Television and its programming to the educational advantage of the community. The workshop will address what is age appropriate, and how to develop the skills to make the proper choices when viewing television programs. These trained persons, would then go out and train others, such as parent groups or teachers, on how to successfully use television to its utmost potential. If anyone is interested in attending this workshop, please contact Kathi Donnelly-Cohen. REPORTS A. Report of the Commissioners Ruth reported she spoke with Becky at the Library regarding taping some special programs. Meredith Cable will try to arrange for some special visitors to come to the library, and will provide the crew to tape these special programs. More information will be provided as arrangements are made. CABLE COMMUNICATIONS COMMISSION MEETING PAGE 4 AUGUST 17, 1995 Government Access-Linda told the Commission that an information kiosk will be installed next week. The kiosk will be equipped with a television displaying channel 16 messages, a computer which can be used to obtain information on the budget or employment opportunities, and informational flyers on services or events happening in Columbia Heights. B. Report of Meredith Cable Kathi reviewed the reports enclosed in the packets and answered questions. She noted that some changes were made to the subscriber reports to make it more detailed. The July report reflects the correct figures for the last year per the new format. She also informed the Commission that the studio has all the equipment in and it will be fully operational by the end of this month. We will plan to hold the October meeting at the studio so the Commission members can tour the facilities. Kathi will see to it that the stereo channels are designated on the next report. C. Report of the Cable Attorney Bob Vose updated the Commission on recent Federal Legislation. It seems both the House and Senate have passed Telecommunication Bills. There are some similarities, however, he expects a conference committee will convene to work out some of the differences. To date, both bills encourage competition and both de-regulate rates. As a City it is important we watch whether authority will be granted to states and cities to regulate the use of their right of ways, and whether cities will be able to require a franchise for the use of this property. It will also be important to see if the cities will have the right to collect a fee for the use of this property (such as our current franchise fee with the Cable Company). D. Report of the Assistant to the City Manager Linda stated she will be attending the NATOA conference in September. Our Attorney, Tom Creighton, Bob Vose, and representatives from Meredith will also be attending. Therefore, the September meeting will be cancelled. Motion by Ruth, seconded by Reuben to adjourn the meeting at 8:50 pm Respectful ly submitted, Shelley Hans~on The meeting was called to order by Chairman Dick Petkoff at 6:30 pm. Dick Petkoff , Eileen Evans, Pat Grady, Randy Quale, Recreation Director, Bob Ruettimann, Bruce Magnuson (arrived 7:10 pm) Member absent: Jerry Foss, Gary Peterson, Mark Winson, Public Works Director/City Engineer Also present: Lauren McClanahan, Public Works Superintendent CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the June 28, 1995 meeting. APPROVAL PAYMENT OF Br~.LS Move to approve payment of bills as listed from the proper funds. LETTERS AND RE,I~UESTS The following items were on the consent agenda. REQUEST MEETING ROOM/BII.r. LUTHER~ CONGRESSMAN Move to approve the use of the Gauvitte Room on Sunday, August 27, 1995 from 12:00 noon to 1:00 p.m. for Congressman Bill Luther with the fee being waived. REQUESTING ROOM/COLUMBIA HEIGHTS LIONS CLUB Move to. approve the use of the Senior/Ostrander Room for the Columbia Heights Lions Club on Wednesday, September 20, 1995from 5:30 p.m. to 10:00 p.m. with the fee being waived. City of Columbia Heights Park and Recreation Commission July 26, 1995 RO~.~. CALL Members present: COLUMBIA HEIGHTS PARK AND RECREATION COMMISSION MINIFCES JULY 26, 1995 PAGE TWO REQ~ H~ ~.~.~ LABF.~.~.~.. LOUNGE AND KITCItEN/COL HGTS FIRE FIGHTERS ASSOCIATION~ INC Move to allow the Columbia Heights Fire Fighters Association, Inc. the use of the main hall, LaBelle Lounge and kitchen for their annual pancake breakfast on Sunday, October 1, 1995from the previous night's event to 5:00 p.m. the following day with the fee being waived. REQUEST EDGEMOOR ROOM/COLUMBIA HEIGHTS/FRIDLEY COMMUNITY EDUCATION Move to approve the attached requests from School District #13for their exercise classes with the fee being waived. RE.i~UEST JEFFERSON BUILDING~SIS COVERS Move to allow SIS Covers the use of the Jefferson Building on Saturday, September 2, 1995 for their annual company picnic. OTHER LETTERS AND RE,QUESTS Copies of the letters sent to the Mayor and Council from the Park and Recreation Commission concerning the Lions Jamboree were given the members for their information. CONSENT AGENDA Motion by Evans, second by Grady to approve the consent agenda. All ayes, motion car~'ied. O~.D BUSINESS A copy of a report detailing NEI's request for rental fees was given the members. The City Council will meet with representatives from NEI at a work session on August 7th to discuss issues regarding the proposed fees. SILVER LAKE BEACH TE~.F. PHONE A telephone has been installed and is in service at the beach. This is for information only. COLUMBIA HEIGHTS PARK AND RECREATION COMMISSION MINUTES JULY 26, 1995 PAGE THREE SOAP BOX DERBY The members felt that the Soap Box Derby was a success, however, they did feel that scheduling the derby during the Jamboree Days would be a benefit. A discussion was held regarding a possible street to race in place of 46th Avenue. A possibility was 40th Avenue, however, because 40th Avenue is a County Road and the length of time that the street would be blocked off that idea was rejected. 42nd Avenue was suggested us an alternative to 46th Avenue. Motion by Ruettimann, second by Evans to recommend the Soap Box Derby officials work with the city and the Public Works Department to find an alternative street. All ayes, motion carried. JPM KITCHEN FIX)OR The repairs to the floor have been completed and payment has been made. This is for information only. COLUMBIA HEIGHTS BASKETBALL ASSOCIATION The association now have their own checking account and their tax identification number. The Recreation Director requested information from the Commission as to the dollar amount that we would be willing to pay to subsidize the traveling basketball association. The cost per child for traveling basketball is approximately $120.00 and we are now charging each child $60.00 to participate. It was felt that the Boosters could no longer contribute the same dollar amount us they did last year. Ruettimann stated that the Boosters feeling is that kids are our first priority but that the Boosters are no longer in the '~tay days" when making the big bucks to contribute. JPM BASEMENT FLOODING Thanks to the Public Works Department landscaping to improve the drainage from the building, we have not had any problem with water leaking in the lower level of the hall. COLUMBIA HEIGHTS PARK AND RECRF, ATION COMMISSION MINUTES JULY 26, 1995 PAGE FOUR COMMUNITY GARDEN PLOT VAND,~LISM Vandalism to the garden plots has been reported to the Recreation office. A suggestion was received from the renter to install a security fence around the entire garden plots. Because of the cost involved this idea was rejected. NEW JPM SCHEDULE BOOKS New JPM schedule books have been created to improve readability and ease of scheduling. A book was shown to the members for their information. It was suggested that a blackboard be placed at the entrance of the hall indicating the d~ferent groups and where they meet and also a facility diagram adjacent to the blackboard indicating '~ou are here': JPM RENTAL POLICY REVISIONS A discussion was held regarding proposed revision to the JPM rental policy. 1) 4) Replace Lessee and Lessor with more friendly language or an addendum defining the terminology. Replace Lease Agreements with one agreement to cover either a six months period of time or one year for the various organizations. Charge organizations for the custodian time if they are a '~to show". Add to the summary of regulations an understanding that all champagne bottles must be opened either behind the bar or in the kitchen. Restrict the first day of rentals for Columbia Heights residents only. Restrict the rental of the LaBelle Lounge on Friday and Saturday nights to a period of three months prior. Rentals of 300 or more an additional charge of $10.OO/per hour for an extra custodian. Replace the rental policy with a full sheet and use larger print. It was suggested that the Recreation Director discuss the changes with the City Manager and with approval from the City Attorney return them to the Commission. A question regarding the requirements for the waiving of rental fees was brought up. The previous requirement was that a group or organization would have to be considered as an eleemosynary group (a group supported by gifts or charities) to have their fee waived. COLUMBIA HEIGHTS PARK AND RECRF~TION COMMISSION MINIFCES JULY 26, 1995 PAGE FIVE REPORTS Recreation: 1) Senior programs are going well - senior trips, Golden Age Club had their picnic - all going well. Softball's teams are playing their last game tonight. Taking fall registrations for soccer and cheerieading. Heights Happening (city newspaper) is being typed by Janice McGhee from our department. Looking for different ideas for programming and staffing the department. Coaches for house league football are all volunteers. Interview for caretakers will conclude tomorrow. Parks: 1) 2) $) 4) 7) Field #3 score board has been replaced. LaBelle Park playground equipment is 90%finished. Proposed planting of day lilies on east end of Murzyn Hall. Geese from LaBelle Pond have been removed. 51 trees have been removed - both private and boulevard. Four trees have been replaced under warranty by Green Works. Painting outside park buildings. ADJOURNMENT Motion by Evans, second by Grady to adjourn at 7:50 p.m. Nancy French, Park & Recreation Commission Secretary TO: FROM: DATE: RE: CITY OF COLUMBIA HEIGHTS MAYOR AND CITY COUNCIL PATRICK HENTGES, CITY MANAGER AUGUST 24, 1995 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF AUGUST 28, 1995 1) SHARED RIDE REPORT Attached please find the shared ride report through July. 2) URBAN HOMESTEAD ZONE As previously discussed with the City Council, the Metropolitan Council has approved the following area for designation as an Urban Homestead Demonstration Zone under the Metropolitan Livable Communities Act. Relevant to the other aspects of the MLC Act, City staff will be meeting with Met Council officials to discuss other potential funding programs that could benefit Columbia Heights. For the most part, Columbia Heights has met its affordable housing goals as defined by Met Council. Right now, the Met Council is interpreting Affordable Housing as home ownership of homes $115,000 and under or 75% of median income/S41,000 per year and/or rents of $500 and below or 50% of median income/S26,000. Because Columbia Heights has met its affordable housing goals, it will not be high priority for some of the funding component under the MLC Act. 3) POLICE CHIEF PROCESS The Police Chief candidates are scheduled to interview on Tuesday, August 29, Wednesday, August 30, and Thursday, August 31. I have recommended to the Mayor that an extensive background check be undertaken between the week of September 5 and September 13. I've suggested that the Mayor, City Manager, together with a Police Sergeant or Police Officer go to the candidate's city to conduct a series of interviews and tour the police operations. To insure that hiring practices are not violated, a series of questions should be asked of administrators, elected officials, fellow workers, subordinates, and citizens alike. The information gathered can then be compared and contrasted. The Mayor has indicated that a decision would not be made until at least the week of September llth, as he needs time to analyze the interviews and to undertake a thorough background check of the candidates. 4) HOUSING ACQUISITIONS AND LOT SALE STATUS Agreements have been executed on the sale of property at 4535 Taylor Street to the Habitat for Humanity and First Choice Homes with respect to the empty lot on the west side of the 4600 block of Taylor Street. Habitat for Humanity has withdrawn their interest on the vacant lots of 4460 and 4470 Buchanan Street as their construction experts advised them that the soil conditions at these lots mzuke the cost of construction prohibited. The City has executed a purchase agreements on duplexes at 4549 Taylor Street and 4550 Fillmore Street. Closings on the purchases are expected to occur within the next thirty days. City staff is seeking quotes to have the structures removed by the end of fall. A duplex at 4543 Taylor Street is currently owned by the City and is under contract to be removed by the fall of 1996. The two corner lots on the 4500 block of Taylor will be seeded this fall. City staff is m the process of soliciting a contractor to construct homes on these properties. The property at 4656 Monroe Street is under contract to be purchased and expected to be demolished this fall. As you recall, this property was the source of neighborhood complaints, and was recently brought to the attention of the City Council meeting by Block Builders Association. Additionally, City staff received the long-awaited court approval for the removal of 4656 Monroe Street. Demolition bids are being obtained for that property, and it is expected that removal will occur yet this fall. CITY MANAGER'S REPORT FOR CITY COUNCIL MEETING OF AUGUST 28, 1995 PAGE 2 5) SHEFFIELD/HERITAGE HEIGHTS NEIGHBORHOOD UPDATE In addition to the information above, the status of development projects within the Sheffield area is outlined in the attached exhibit. City staff submitted three grants to MHFA for the acquisition/removal and/or the renovation of five additional duplexes within the Sheffield neighborhood. Another grant seeks $100,000 of down payment assistance to purchase homes on a city-wide basis. The award of these grants should result in the City successfully meeting its goals within the Sheffield neighborhood in terms of acquisition, removal, and renovation. The redevelopment plan also estimated that the build-out for the new construction will occur within a three to four year timetYame. It appears that the construction is on schedule. The plan did identity the Tyler Street apartment area and the apartments on the 4600 block as a future redevelopment phase. As the City staff previously researched, there are funding alternatives for the rehabilitation of the apartment buildings. This project concept could greatly improve the appearance and quality of the neighborhood, but would likely be controversial or mis-understood, as they do involve rent restrictions based upon income (probably not much different than what exists there now). The MLC Act also has some funding possibilities or innovative apartment projects that is located next to a transit corridor. 6) HOUSING INVENT()RY STUDY City staff will be reviewing the results of the housing inventory study in September. City staff representatives from the various departments will meet as a group to identify strategies and present housing conditions. A final draft of the study will be forwarded to the City Council during October. 7) GROUND BREAKING CEREMONY/BLOCK PARTY F()R BLOCK BUILDERS You are reminded that Saturday, September 9th, at 10 a.m. is the schedule for the ground breaking celebration for the Block Builders/Habitat for Humanity/ACCAP project located at 675 47th Avenue N.E. It is my understanding that Council members have been personally invited to attend. Some of the Council members may have heard about a number of misunderstandings that have occurred relevant to this project. I have personally talked to two active members in the organization and hopefully resolved their concerns to the best of my abilities. 8) LANDLORD RENTAL HANDBOOK/CRIME-FREE MULTI-H()USING PROJECT Attached please find a revised copy of the Landlord Rental Handbook that will be used by the Police Department in conducting Crime-Free Multi-Housing Landlord Semimu:s. Mike Reiners, a 1994 Columbia Heights Honors graduate/Oberlin College Sophomore, did a summer internship with the City. One of his projects included revising the landlord handbook and assisting the Police Department with organizing the Crime-Free Multi-housing training. I have asked that representatives from the Fire Department and the HRA attend formal training with Police personnel regarding the Crime-Free Multi-Housing Education Program. The first training session with landlords is scheduled to be presented in September. On a related item, another intern, Lee Mattson, is currently preparing an analysis of the City's policies and procedures on code euforcement and inspection. The analysis is intended to improve our customer relations, achieve effective compliance, and improve follow-up on ongoing code complaints. Additionally, Lee is also analyzing the City's Charter as compared to the statutory Council/Manager plan. The results of this information will be submitted to the Council next month. CITY MANAGER'S REPORT FOR CITY COUNCIL MEETING OF AUGUST 28, 1995 PAGE 3 9) AGRO-K, INC. PROJECT Agro~K, Inc. has notified City staff that they intend to enter into contract with the City of Fridley and developers of the Main Street property to construct their 30,000 square foot facility at that site. It is my understanding Fridley is providing the company a $75,000 grant and a $75,000 low interest loan. In addition, the landowners/developers are constructing the building at a pre-arranged price, including site correction costs. The City of Columbia Heights will continue to work with Hillcrest to market its additional building site and will pursue a sale/acquisition proposal for the purchase of their other site adjacent to Huset Park. As you recall, the acqms~tion or' this parcel was included m the 1995 budget. 10) COLUMBIA HEIGHTS VOLUNTEER FIRE RELIEF ASSOCIATION NEGOTIATIONS Please be advised that I've received a request to begin contract negotiations with the Columbia Heights Fire Relief Association/Volunteer Division. The current contract expires December 31, 1995. I will bring this to a September work session in order to map out a strategy. 11 ) HILLTOP POLICE C()NTRACT RENEWAL Please be advised that I have received correspondence from the City of Hilltop and its attorney, Carl Newquist, regarding the extension of the current police contract. Although the contract is not due to expire until 1997, the City of Hilltop requests a renewal through the year 2000. Labor contract cost increases and the expiration of the Fast COP grants will have dramatic impact on the future police costs. Due to these cost escalators, and the fact that Hilltop is a relatively high call area, I suggest that we closely analyze the proposal before simply entering into the contract extension. It is possible there are policy and procedure changes, other than simply throwing law enforcement resources at it, that could be implemented by Hilltop to better address some of their ongoing crime and repeat call problems. 12) TENTATIVE SCHEDULING OF CIVIL DEFENSE APPRECIATION DINNER Please be advised that the Civil Defense Appreciation Dinner has been tentatively scheduled for Saturday, October 28, 1995. Formal approval of the Dinner and Banquet will be sought at the next meeting. cb 95/73 DR BENJAMIN ST NE E ~E F- --ROYC~S'I'-NE V-N- i LYNDALE AV N I CYNDALE~eI¥-N i LYNDAi.=~A¥ H --4TH ST N KNOX AV N H '~ ) OUVER-AV N ~ Community Development Committee Meeting of Aug. 14, 1995 METROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101-1634 Phone (612) 291-6359 TDD (612) 291-0904 FAX (612) 291-6550 Metro Info (612) 229-3780 DATE: TO: FROM: SUBJECT: Aug. 7, 1995 Community Development Committee Thomas C. McElveen, 291-6306 Designation of Urban Revitalization and Stabilization Zones EXECUTIVE SUMMARY ISSUE: The Council is required to designate one or more areas as urban revitalization and stabilization zones for the purpose of establishing an urban homesteading program under the Livable Communities Act. POLICY IMPLICATIONS: Blueprint Policy 2 calls for a variety of action steps "focused on the revitalization of distressed areas of the region,...and efforts to strengthen neighborhood vitality." Action Step 2F--Increasing Confidence in Neighborhoods--states that "the Council will support ways to make declining neighborhoods more desirable places to live by working with local governments concerned about decline to fred more comprehensive, effective and long-lasting solutions." The urban homesteading program is consistent with the Blueprint policy and strategy. FUNDING IMPLICATIONS: There are no direct funding implications for the Council. PREVIOUS ACTIONS: None DISCUSSION: The livable communities act calls for the Council to designate an area or areas of not more than 1000 single-family homes in total as a demonstration area for "urban homesteading" (Chapter No. 255, S. F. No. 1019, Article 3, Section 2). This section of the act provides for income tax deductions for middle- income persons who buy a single-family home in the designated homestead zones. The program begins on September 1, 1995. Although there are no direct funding implications for the Council, the income tax deduction exemption has state revenue implications. In addition, the Council is required to make a preliminary report to the legislature in 1998 and full reports in 2000 and 2003, monitoring participation and neighborhood impacts. Given the limited scope and duration of the demonstration, the primary monitoring concern will be to determine whether these incentives actually result in middle-income households buying housing in the homestead zones. Council staff designated three zones of equal size, one in Columbia Heights, one in Minneapolis and one in St. Paul. The zones were chosen using criteria specified in the law and in consultation with the affected communities. Maps, which are currently being drafted, show the proposed urban homestead zones. The attached charts summarize the selection process used by Council staff. RECOMMENDATION: That the Metropolitan Council approve the designation of one urban revitalization and stabilization zone in Columbia Heights, Minneapolis and St. Paul delineated by Council staff. HSlibrary\CD814B2b Urban Homestead Zone Selection Process Eligible Screening Areas Criteria Fully developed area only Median Home Value $89,211 $66,000 Median Census tracts, 1990 census Results Cities selected Columbia Heights Minneapolis St. Paul Specific Legislative Criteria Census tracts with: Household Income Home Ownership RatePoverty Final Zone Selection More current local data Local knowledge of area Location factors URBAN HOMESTEADING DEMONSTRATION AREA SELECTION PROCESS Intent of legislation Primary intent: Demonstrate whether program will attract middle income home owners to declining neighborhoods Secondary purpose: Demonstrate impact on neighborhood vitality (not much information will be available given the scope and program duration) Implied Criteria in law (underlying intent) Urban homesteading: Minneapolis, St. Paul and older suburbs In transition to blight: Not in urban poverty core, or in generally healthy areas Specific Criteria in Law Declining income Increasing poverty Declining home ownership Other indicators of urban blight Final designation of demonstration areas How We Responded Selected areas meeting criteria that would have best chance of attracting buyers Less emphasis on statistical selection process Specific criteria identified areas in Mpls., St. Paul, Bloomington and Columbia Heights. (Bloomington no longer considered) Initially limited to census tracts in lower- middle quartile of single-family housing values-S66,000 to $89,211 (the regional median) Top 25 in dollar decline (1990 dollars) of median household income within tracts in lower-middle housing value quartile Top 25 in increase in percent of people living below federal poverty level within designated tracts Decline in number of owner occupied units within designated tracts Meet with cities to review data including any more current local data such as current ownership trends, and evaluate criteria and further refine areas Council selects specific blocks to be included in final designated zones, in consultation with city. h:~Jibrary~Jivcom.tom ZONES ANOKA CO [INO L~K£S METROPOLITAN COUNCIL ' I CARVER CO I I I I HENNEPIN CO SCOTT CO. F I I L --J ..... CJ '- ........ I8~IgNTON --1 WASHINGTON CO T-- Id ~os£vlt~.t I ' RAMSEY CO- HEIGHI$ DAKOTA CO- ROSEMOUNT Twin Cities Metropolitan Area Political Boundaries, 1993 I J i) ANOKA County Boundary o.o.o Municipal Boundary ¢'"~'-~ Township Boundary Community Development Committee Meeting of August 14, 1995 METROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101-1634 Phone (612) 291-6359 TDD (612) 291-0904 FAX (612) 291-6550 Metro Info (612) 229-3780 DATE: TO: FROM: SUBJECT: August 7, 1995 Community Development Committee Chuck Ballentine (291-6521), Thomas McElveen (291-6306) Draft Housing Guidelines and Criteria for Livable Communities Act Funds EXECUTIVE SUMMARY ISSUE: This is an informational update on the housing guidelines and criteria, as well as tax base revitalization and livable communities demonstration accounts, that we intend to use in our goal-setting process with conm~unifies under the Livable Communities Act. POLICY IMPLICATIONS: Guidelines and criteria need to be developed in a manner consistent with the Regional Blueprint and meet the requirements of the Livable Communities Act. The documents that will be presented to cities will be draft documents, and we intend to have discussions back and forth with local officials as people work on the goal setting process. For that reason, you should understand that this is "policy in progres::." FUNDING IMPLICATIONS: Once housing goals and guidelines, as well as the other two accounts, are completed we will start making grants and loans to communities in 1996. A total of approximately $12 million will be available annually from the three accounts. DISCUSSION: Guidelines and criteria will set forth the roles of engagement by which communities will have access to fimds under the Livable Communities Act. These will be important in the sense that they will be the basis for Cc,uncil decisions as to who receives funds. Staff anticipates there will be lots of competition for available funds and there will be a need to have clear and consistent roles for local government officials to understand access to the funds and how Council decisions will be made. City councils, in p~m, will make their decisions to participate in the Livable Communities Program based upon their perceivext access to the funds as set forth in the guidelines and criteria. Staff, in doing this work, has specifically chosen to not use our traditional way of setting guidelines. This will be an "on-the-fly" kind of operation due to tight time lines. We intend to work back and forth with the local government officials in refining the draft guidelines as we negotiate goals with them. C0814Va METROPOLITAN COMMUNITIES LIVABLE FUND I The Metropolitan Livable Communities Act (MN Stat. Ch. 473.25)created Livable Communities Fund, consisting of three accounts: the The Tax Base Revitalization Account, to provide grants for polluted site cleanup; The Livable Communities Demonstration Account, designed to fund a variety of community development projects through loans or grants; and The Local Housing Incentives Account. to provide grants to help cities work toward affordable and life-cycle goals through a voluntary program. Criteria, by law, for the fund (all three accounts) include: Helping to change long-term market incentives that adversely impact creation and preservation of living-wage jobs in the region's fully developed area. Creating incentives for developing communities to include a full range of housing opportunities. Creating incentives to preserve and rehabilitate affordable housing in the fully developed area; and Creating incentives for all communities to implement compact and efficient development. Each of the accounts is described on the following pages. ** DRAFT ** LIVABLE COMMUNITIES DEMONSTRATION PROGRAM Guidelines and Criteria Program Summary: The Metropolitan Livable Communities Act (Minn. Stat. Ch. 473.25) authorizes the Metropolitan Council to establish the Livable Communities Demonstration Account, and make grants or loans for community development activities to municipalities participating in the Local Housing Incentives Program (Ch. 473.254) or to metropolitan area counties on behalf of participating cities. Purpose: Livable Communities Demonstration Account funds may be used for projects that: 1) link development or redevelopment with transit, 2) link afford~able housing with employment growth areas, 3) intensify land use that leads to more compact development or redevelopment, 4) involve development or redevelopment that mixes incomes of residents in housing, including introducing h:igher value housing in lower income areas to achieve a mix of housing opportunities, 5) encourage public infrastructure investments which connect urban neighborhoods and suburban communities, attract private sector redevelopment investment in commercial and residential properties adjacent to the public improvement, and provide project area residents with expanded opportunities for private sector redevelopment. Amount of Funds Available: Approximately $4.6 million will be available in 1996, and $4.1 million in 1997 and subsequent years. Form of Award: Grants and loans. Grant and loan amounts and terms: To be determined. Eligible Applicants: Municipalities participating in the local housing incentives program. Location of Eligible Projects: Projects must be located in municipalities participating in the local housing incentives program. Eligible Uses of Grant and Loan Funds: Community development projects that meet the purposes of the account, arid support the housing goals, principles for livable communities, or related policies in the Regional Blueprint. Eligible uses are expected to be site plans or other site-specific planning costs, design and consulting costs, and construction of demonstration projects. Uses not anticipated to be eligible include comprehensive planni, ng or other general planning costs. Projects could demonstrate new development or redevelopment and 'retrofit,' on large or small sites, in fully developed or developing communitities. Mixed-use development proposals are encouraged. Most likely, both small and large projects (or components of projects) would be eligible. Project Selection Criteria: Priority will be given to proposals using innovative partnerships among government, private l?or-profit, and nonprofit sectors, and to projects that best meet the purposes in the law. Other selection criteria to be determined. Application Cycle: ()ne or two cycles yearly, beginning in 1996. If two cycles occur per year, application deadlines would be in May and November, with awards announced in July and January. For more in:l'ormation contact Joanne Barron, Metropolitan Council staff, at 291-6385. [cda~um PROCESS FOR DEVELOPING THE LIVABLE COMMUNITIES DEMONSTRATION August 1995 PROGRAM TASK: Finalize Project Criteria. building on criteria in the Livable Communities Act and in the Regional Blueprint. Consider whether priority should be given to certain proposals/locations. TASK: Determine Uses of Fund, which uses should receive grants, which should receive loans. In doing this, consider how to get the most "mileage" from the available dollars. Discuss grant/loan amounts, terms. PROCESS: * Hold four roundtable discussions in August/September to get input from local staff and officials, developers and design practitioners, and others with an interest in livable communities, as well as informal input. * Get input from Community Development Colranittee. ,- Review local and national information sources, including successful models and projects. ,- Consult with administrators of loan/grant programs. * Participate in Department of Trade and Economic Development workshops (Sept. 7 and I1) on its contaminated site cleanup grant program, to explain Livable Communities Demonstration Program, answer questions, get feedback. TO BE COMPLETED: October 1995 TASK: Develop Procedures, Application form(s), ..Ti. ming of Loan/Grant Cycle, Selection Process. Decide whether to form a grant review committee, or conduct staff review based on predetermined criteria, with recommendations to the Livable Communities Advisory Committee. Discuss weighting system for selection criteria. Determine maximum loan/grant amounts. PROCESS: * Consult with staff administering other loan/grant programs--staff in other agencies/organizations, and Council staff administering the ISTEA grants. * Get input from local staff and officials, developers, others, through meetings described above and other discussions. TO BE COMPLETED: December 1995 To participate in roundtable discussious on the development of the Livable Communities Demonstration Program. or if you have questions or comments about the program, contact Joanne Barton of the Metropolitan Council staff at 291-6385. **DRAFT** LOCAL HOUSING INCENTIVES GUIDELINES AND CRITERIA ACCOUNT Program Summary: The Metropolitan Livable Communities Act (Minn. Statutes Chapter 473.25) created the Local ltousing Incentives Account (LHIA) which authorizes the Metropolitan Council to make grants to eligible municipalities to meet negotiated affordable and life-cycle housing goals that are consistent with and promote the policies of the Metropolitan Council. Purpose: The LHIA provides incentives for municipalities to create and/or maintain affordable and life-cycle housing opportunities. Source and Amount of Available Funds: For 1996, $1,000,000 from the proceeds of solid waste bonds issued by the Council; for 1997 and each subsequent year, $500,000 from the Livable Communities Demonstration Account; for 1998 and each subsequent year, $1,000,000 from the Council's levy. Grant Terms and Amounts: To be determined. Eligible Applicants: Any municipality in the seven-county region that (1) elects to participate in the LHIA program, i.e., negotiates affordable and life-cycle goals with the Council; (2) has its negotiated housing goals adopted by the Council; (3) identifies to the Council the actions it plans to take to meet the established housing goals. LOcation of Eligible Projects: LHIA funds may be used for affordable and life-cycle housing projects in eligible, participating communities. Eligible Uses of Grant Funds: For certain costs associated with projects that help municipalities meet their housing goals, including, but not limited to acquisition, rehabilitation and construction of permanent affordable and life-cycle housing. Projects proposing homeownership opportunities for families with low and moderate incomes are strongly encouraged. Long-term affordability must be demonstrated. Th,-, LHIA funds must be matched on a dollar-for-dollar basis by the municipality receiving the funds. Project Selection Criteria: The funds in the account must be distributed annually by the Council to municipalities that (a) have not met their affordable and life-cycle housing goals; and Co) are actively funding projects designed to help meet the goals. The legislation instructs the Council to give priority to those municipalities that (I) have net fiscal disparities contributions of $200 or more per household; (2) demonstrate that the proposed project will link employment opportunities with affordable housing and life-cycle housing; (3) provide matching funds from a source other than its ALHOA; and (4) utilize innovative partnerships between government, private for-profit, and nonprofit sectors. Additionally, the Council may take other criteria into consideration when determining whether an application will be selected; examples include (a) the documented need for the proposed type of residential housing: in the proposed geographic area; Co) projects that serve families and children; (c) the relationship of the proposed development to public facilities, sources of employment, and services, including public transportation, health, education and recreation facilities. Application Cycle: Annually, beginning in 1996. Applications for LHIA funds will be accepted from July through August, with final selection and award by the Council in October. For more information about the Local Housing Incentives Account, contact David LOng in the Council's Office of Local Assistance; the telephone number is 229-5005. ** DRAFT ** TAX BASE REVITALIZATION PROGRAM GUIDELINES AND CRITERIA Program Summary and Purpose: The Metropolitan Livable Communities Act (MN Stat. Ch. 473.25) created a Tax Brtve Revitalization Account to make grants to clean up contaminated land for subsequent commercial/industrial re-development in the fully developed area, to make it available for economic redevelopment, job retention and job growth. Amount of Funds Available: Approximately $6.5 million in funds will be available for grants annually; grant amounts to be determined. Eligible Applicants: Statutory or home rule charter cities that are participating in the Metropolitan Li~,able Communities Housing Incentives Program are eligible to apply; as are metropolitan counties (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott Washington) for projects in eligible communities. Eligible Uses of Funds: Eligible expenditures under this program include costs to implement a Remedial Action Plan (RAP) developed in conjunction with the MPCA. Costs incurred in the preparation of the RAP (e.g., investigating the extent and/or nature of contamination) are not eligible expenditures under this program. These funds may also be used to provide a portion of the local match required for grant from DTED's Contamination Cleanup Grant Program. Project Selection Criteria: The Metropolitan Council is required to consider certain factors in order to ensure the highest return in public benefits for the public costs incurred. In order to evaluate and rank applications,-the following criteria will be assigned point values in order to systematically and fairly compare the applications. Applications will be ranked according to the extent that address the following: u encourage commercial/industrial development that preserves and/or increases living wage jobs in the fully developed area; - promote compact and efficient development; n increase the tax base of the recipient municipality; ~ represent innovative partnerships among government, private for-profit and non-profit sectors; ~, are not eligible for clean-up funding from any other sources; - will not require extensive new infrastructure (beyond that which is already planned); ~ make more efficient use of currently underutilized public service capacity (e.g., roads and highways, transit, wastewater, utilities, telecommunications infrastructure, etc.); n result in a.net gain in jobs/industry for the region; r~ increase the number of living wage jobs in/near areas of concentrated poverty and demonstrate sensitivity to linkages with local residents: n reflect demonstrated market demand for commercial/industrial land in the proposed site area; and t, are consistent with the redevelopment component of the municipality's comprehensive plan (in re: Minn. Stat. section 473.859, subd. 5). Application Cycle: Beginning in 1996 there will be two grant cycles per year, with applications deadlines in May and Novembcr, and awards announced in July and January. If applications for grants exceed the available funds for an application cycle, no more than one-half of the funds may be granted to projects in a single city, and no more than three-quarters of the funds may be granted to projects located in cities of the first class. This program is being coordinated with complementary programs at the MN Pollution Control Agency (MPCA) and MN Department of Trade and Economic Development (DTED). For more information contact llal Freshley, Metropolitan Council staff, at 291-6467. LCATOM.~3 I ~I ~ 'f/-A~FOIRZDABLE HOUSING ~.AT iTH]E:,:I?C[ROSSROADS': · -~':.:.'~:'~:~ :!i:/i.~;'~:.:::ii:i.":j:i??- ': '. '~' :.: .~::.:!:~i~.!..?!; ~--:: ..-.~:...,:,. i. .:i..v .:.;:.. ;. :' .'"~' ':i.I .:: :i i-il ~::: :~:i:'" i.".:i'' '''~ '" "i;' S~ b'~:~'bh n..:.~ C o m m u iii tie s:: :.;:ii: :.'.::.;i~ ~:~.!~ .i.i i':': ~ !. :' '. july 25, 1995 Prepared by: Alliance for Metropolitan Stability 1313 Fifth Street S.E., Suite 303 Minneapolis, MN 55414 (612) 379-5980 ext. 236 (612) 379-5982 Fax Archdiocese of St. Paul and Minneapolis Office for Social Justice Citizens For A Better Environment Community Stabilization Project Institute for Agriculture and Trade Policy League of Women Voters of Minnesota Livability Project Metropolitan Interfaith Council on Affordable Housing Minnesotans for an Ener~c-y Efficient Ec6nomy National Association for the Advancement of Colored People (Minneapolis Branch) Neighborhood Transportation Network St. Paul Ecumenical Alliance of Congregations Urban Coalition For more informat.on, contact Frank Hornstein, 379-5980 ext. 236 VI. COMMUNITY BY COMMUNITY ANALYSIS OF DRAFT AGREEMENTS Maple Grove Agreement Fail~ To Meet Current And Future Demand Only 5% of Maple Grove's housing stock (567 units) was affordable to people making $20,000 or less according to a Metropolitan Council Report entitled. "Opening Dcors to Affordable/Life-Cycle housing." The report, using 1990 census data, ranked Maple Grove 163rd among the 187 communities that make up the metro region in terms of housing_ affordability. The propose:t draft agreement fails to address the need for affordable and life-cycle ho'using in Maple Grove. According to the draft agreement, of the 7200 owner-occupied and rental units to be built durin~ the next 16 years only 450 would be built for families making less than $30,600 (60% of median income).[7] Affordability: The projected development of 450 units in the draft agreement fa.ils to fill even the current affordable housing gap of 494 units (380 homeowners and 114 renters) [8] This gap wiI1 grow as the population increases and as more than 11,000 jobs are created in the Maple Grove. Moreover, setting a target level of 60% of MFI ($30,600) without establishing :firm goals for people at 30% and 50% of the median will result in little housing being created for the segment of the population least served by existing housing patterns in Maple Grove. Life Cycle Housing: People's housing needs change. Divorce, retirement or graduating from school leads to new types of housing needs. The draft agreement ,~7ould modestly increase the housing choices available to moderate income families. Twenty-five percent of new units (1800) would be rental. Only 11% of the existing housing stock is rental. However, only 450 of these units would be affordable to people "with incomes of $30,600 or less. Housing and Jobs: Workers should be able to find housing close to where they work. Maple Grove will add 11,000 jobs during the next sixteen years. if current trends continue, 45% of those jobs (4950) will pay less than 520,000 per year. J9] Even if all of the 450 units being proposed were affordable to this group, only 9% of these loxv paid workers would be able to find affordable housing in Maple Grove· (zee 7ob-HoL~sing GaF graph i~ .q?? en dj.r) Fair Share: The draft document does not increase the percentage of affordable housing in Maple Grove. Currently 5% of Maple Grove's housing is affordable to families earning less than $20,000 or less. If the draft agreement were carried out and all of the 450 units were affordable to people earning $20,000 or less, only 5% of Maple Grove's housing would be affordable in 2010. In comparison, currently 27% of the regions' housing is affordable and 21.8% of rental housing in developing areas of the metropolitan region is affordable. Recommendation: To meet the affordable and life cycle housing needs of Maple Grove, to provide housing for the thousands of people that will be employed in the community, and to fulfill its regional responsibilities by providing its "fair share" of affordable and life cycle housing, 22% of the new units built (1584) should be affordable to households at 50% of the. median and below ($22,500). Of these units 418 should be affordable to households at 30% of the median income ($15,600). Twenty two percent is not an unreasonable goal. According to the Metropolitan Council's Opening Doors report, 21.8% of all rental housing in developing areas is affordable to low income households. [10] What is "Affordable" Housing? Met Council draft agreement ~vith Maple Grove (60% of median income in the re,on) Affordable at 50% ot." median income 1990 Metro median rent Affordable at 30% of'median income Affordable at minimum xvage $765 / month (Affordable* at $30,600 annual income) $637 / month (Affordable at $25,500) $447 / month $382 / month (Affordable at $15,300 annual income) $221 / month (Affordable at $8,840 annual income) Job - Housing Gap in Maple Grove Development Plans Projected new jobs that will pay $20,000/yr. or less in Maple Grove over the next 16 years The Metropolitan Council has projected that about 11, 000 new jobs ,rill be created in Maple Grove in the next 16 years. It is estimated that 45% of these jobs (4950) will be p~. at or below 720, 000 per year. While the ci~ ,viii enjoy the benefits of an increased commercial/industrial t~¥ base, most workers filling these new jobs will not be able to find affordable housing m Maple Grove. The Met Council draft agreemem wuh Maple Grove catls for the c/tv to build only 450 units affordable at incomes of S30, 600 or less during this 16-vear time period. Met Council's proposed goal for housing units affordable at $30,600 or less PEAC Saint Paul Ecumenical Alliance of Congregations Metropolitan Stability Committee Monday, August 21 st 7:00,9:00 pm St. Stanislaus Catholic Church 395 Superior Street (near St. Clair Ave. & West 7th Street) The focus of this meeting will be finalizing SPEAC's recommendations for a "Regional Agenda for St. Paul", which we will take to the Mayor and the City Council this fall. Our goal is for the city to develop a lobbying agenda this year and a strategy for its relationshilp with the Metropolitan Council that includes the recommendations from our research. The resources and power of the Metropolitan Council have been dominated by the interests of those communities which have nurtured their relationship with the council; St. Paul is not one of them. If the Council is going to represent the interests of the whole metro region, the city of St. Paul and her first ring suburbs need to be at the table. You can help get us there! Congratulations to everyone who attended the Metropolitan Council hearing on July 25th! Eighty people from SPEAC member churches joined the crowd of over 225 people to comment on how public money is being used to spur the growth of second ring suburbs. At issue was the Draft Agreement on Affordable Housing between the Metropolitan Council and the city of Maple Grove. This agreement is important because it is the prototype of how the Metropolitan Council will carry out development for the forseeable future. Sixteen Metropolitan Council members were present to take comments at the St. Paul Vocational College on July 25th. This hearing was the result of requests by SPEAC members; that the council take into account the concerns of citizens before appropriating more public funds for a new sewer line to Maple Grove, Dayton, and Medina. Participation in this hearing was a joint effort by members of the Alliance for Metropolitan Stability. Those providing testimony included: Mayors Coleman and Sayles-Belton; Dave Thune, St. Paul City Council President; Jackie Cherryholmes, Minneapolis City Council President; Representative Dee Long; and Alliance leaders. Our message was as follows: 451 West Centrz. l Avenue · St. Paul, Minnesota 55103 · (612) 290-9192 · Fax (612) __7->8.0 1) It is not acceptable for the Metropolitan Council to commit $70 million of public money to a new sewer line when the city of Maple Grove has not made a commitment to increase its percentage of affordable housing and when the cities of Medina and Dayton have no plans for building affordable housing whatsoever. According to the Draft Agreement, of the 7200 owner-occupied and ren..tal units to be built during the next 16 years, only 450 would be built for families making less than $30,600 (60% of median 'income.) 2) The proposed "low-income" rental rate of $766 per month for affordable housing is, in fact, not affordable to people making under $20,000 per year, which is the estimated income that will be provided by at le.a:s, t 4,500 new jobs being created in Maple Grove; 3) We want Maple Grove, Medina, and Dayton to make a reasonable commitment to affordable housing, consistent at least with levels being provided by other developing suburbs. These levels are outlined in the Alliance for Metropolitan Stability report. (see attached) If you have questions or comments about any of the above, please contact Mary Gruber at 489-5552 or Pamela Twiss at 290-9192. METROPOLITAN LIVABLE COMMUNITIES ACT':.', PURPOSE Promote/preserve living-wage jobs in the fully developed area. Include a full range of housing in the developing area, opportunities Preserve/rehabilitate affordable housing in the I:LTIly developed area, ProrT~ote' compact and efficient development in alt communities. BY:tORD .~NOY~ COL,~TY~ COLNTY AD, IN. ;# 6/16 · Re~ti~ Nov, 1:~, lg~6, Couac~ b to issuo an annual cit'y-l;y.~i~j report oard oa ~.~o~bk ~ Iii'e-cycle housing in ~-,~ meuo ~a. · Off lan. 15, 1998, communitied l~sin ~epm'tins to d~e Council on ioctl expenditures to meet al'rordabte and life~ boustn~ Seals. · In js,,. 200~, Comau !~ toix'epa~e a report to tt~ ~gis~um ev~uating the law and any ~ me. nd,u~ons f.x ~g~tiv¢ tt~n ac~xmu, T~ose ~ ch~sc floc to ptrticip~ :ney tuX :-~sivc Amds from aay of'tho thr~ ac. couatl, ~r. rosy dm? receive state ~'enti to help clean up c~tan~ated sims. . The Cot]neff ~s to dmifnttc one ~r ~m "u-ban mvita.Rza~tm and stabiliz&tlon zones" by Sep~cm- t~ 1, 1995. Anyo-c who buys and occupies · l~me witt~ a dmifntted an:a wotdd mc~ivc aa Income tat bfoak fc~ up to five :~'ears. provided thoy do ~& mov~ oka or' thc tnxno, sell the bouse, b. il In comply w~ building codm or a~ convl~nct of ~t'feion~. '. Maximum excm'p~Ort ~or .mnlcd j oint rlik~ it $ i 5,000; $ X O,(X~ for aingle fLlen iud $12..~0 for pha~e~ o~t for fltefl with lncam~ tim ex~eec~ s~uto~ limits. D~v~lopm~nt l~atttrn · By Nov. 15 ofesJ:tl year, commu, hi_~-~ m~ clecl: to pa.-,tic~te in the local houstng~vcs program. By F~. Z of ~ year. thc C. otm~ re~ru to the le~iilanu, on wJ~ck conununit~ s~ partlgt- pdnl ~ ,~e program. · By. J~m. 15, t~5, Council is to adopt noSOtiat~d communl~ Soab fo~ aflb~labte and llfe-,~clc ho~in8. ' By June :30. 1~,, communities ate to ldentt~ actlo~u ~ey wUl rake to meet the goals. ,.,. S~T BY:~OPd) PROCESSING ; 8--!0-0~ : 8 I?.L~ : A.NOK.-~ COLNTY- COLNTY .~IN. ;# 4/16 H ~.cyr. J~ h~usi~ oppoflu~m must ~ o0o of two ehoie#. · Tee law ~lows ne.~l~d~ ~ommtmttt. to work mp~ m ~ ~b~ ~c~c~ ~,~*~ , Revenue sources for tim"loewi bouak~s ine. entivm at~ount~ intrude: -l~undJ from Fa~;ipadng communJt~s choosing m ceeeibtne mvenueA ~rom ttmtr "~otdablc and one-time, $1 million appropriation from proceeds of solid waste bonds isaucd by thc Council; -~eO,000 pc: y~ar ~om the livabl~ ccmmm~.~s demtxlatratlen account, beginning tn 199]; and 1998, $1 million i~,m' lmm the. C.,ou~ll'l ,~m,,,"ral ~ ~ lev),. million per year wtdeh ~ OxmeLl ~lJ Communities eli&ibb m ra~ei~ gmat~ from the "lo~d booting inceatives account" ate trinse tlmt r~X met the~ affo(dablc and lifo-cycle housL~$ joats, but at~ a~ttvely fund~n~ projects to mcct tttoae To receive funding from the account, the~ eommunlr, ies n~ust provide locnl nutchlng dollms. · Communktea ~a,n~;J~ ~ the h~using prosram may recclvc panu aa~ ~ l~rom an~ of ~e :3E~T B¥:~OP, D PROCF_.3$!.~ ; 8-10-~ : 8:1~.~',t : .-tNOI, M COCYTY- COUNTY · $om~ of the ~oney to t*und-tt~ cl~ up pmp~n would come from reveta~s from thc l~18ht..of- ri~t~.~f-w~ry ntg~lr, d to build ~ .Amounts ow md above what |s namd~ for rtjht..of, way fiona wU] ~o ~ .fl~"~,z ba~ rcvitaliznti~ n~count.' An cafim~ad $1,[ milUon i~ av~iLzb~ · Cbnnn.agd '.tiCs must par~ctl:~t~ tn the tnw's local hoosJnj l,tusmtives prograto, tO be eLt~bie let lundin, end t~ey m,xy use &,rut~ from the ~ ~ revit&U:rsdon ac. coma" a~ · l~ca~ ~ far clean up ibz~k-~ the. De~,txn~nt of'trade and Rctmo~ D~veiopment. · M. zk~t Io~ns and granu av~labh r.o cidcs, t~wrm and counties that ambark on dcmmsst,-sdon pruners to m~ke their ,~mm,mities mm'e "livable'" --a who part~pato bt the ~ boulin~ , The Council, w~th r. hc Mlp of u edvi,ior~ couuzdU~ will &~t ctttmta for dctcr~,,i-g wtflc~ provided iff b ie~h~J~. ~monmr~on l.,~Jecu ~tglbb f~' f~tdl~ from tho Co~:~l must fomr mor~ compact ~v~igpm~ ho~si~ di~nltT sad ~o~ h ~ ~ m · The Council bs ~utboriz~ to lev,/s tax up to ~0 ~ of d~ cu,'Tnnt IvtetropolLt~ Mosquito Conuol DLitrlct'o (,lvOdCD) lev}'. In addition, the ecco~mt wRl rrcelvo an &anual Home4~ead and Agrtcul- udLUo~.ts ,,v~&b~e in tg96. $500,000 wUt be tnns~md, from thb account into the I~,d housing incen- · Tt~ C~unctl m.--t'~-- puw svaittSic to c~mmu~tt~ Work~ tOwL'~ atforn~h~ a~t tffe.~¢ta 8oatL.The Council rmSothms bomi~ joals with ucb ~ cmnnunity, Commuuity partie, ip~o~ in tbs prosram i3 volunt~,-y. SE,iT B'/:~Oi~D PRCCE_~SI.'~ : 8-i0-~--3 : 8:!6.~ .k~K.-I OX'.XTY- ¢OL':¢I'Y .-U3.~IN. :~ 2,'1~ M TROPOLITAN LIVA COMMUNITIES I. AW (Cna r Z$Z, taws of ¢ont~ . Co,~u~s choosing to pania'pa~ ie tbs houslu{ ~ciivlli~ ldeu, ifl~ [u ~ law can use ~ muds to: I) clean up polluted ~ to ma{~ it ~v~ turmmuneu:~ ~ lndustrlsl dewdopax~; 2) in{ boualnj diyarsity aad d~vel~uent located ct(nc tn transit; ami 3) work towatm{ ar~Vitlj alIor~ial~]e and ltte-~b l~nsln{ joab, which a~ ne~odate~ with the Caun~il, · Patticipniing c-~,-~uniti~s spend a d~l~.at~l an~unt t~ ~att~ lif. e~ycle and a~'ordable honsing tn t. bsir..~ni~, If tl~-,/are flot flL-Y_fi,,.- tl~tr soais ~ t998, ~ must dtatn'~nt~ tt-na' d~Samd affotdabl~ and li~-c~¢1¢ hoasinll fun~s to thsir city ~ c~tnt~ h~da~ tu~hadty, at m ~.~ C.~ancil's fuad for ~builon to artier Gi(,lif. . ~ ,,, urb~ homcsu:~ pro{r~u olYc~i~ au iucumc iai lxc~k (u pr~le who move bom !~ certain nciShbodx)o~ in translil~ to~m,a bii~t a~l pove~. · Roq. uirl~ I~riodic ruports to lc{tslalurC ~ implr, un~flrJn~ ~ law'j X 8:.8 8~8:8:8 8:;8 8:8 8:8 88 8~8 818.8'.8 8-~8 8 8 88 88 8:8 8.'8 I C) ' :.. -:: ~ -:. .'.;. ::.:. .;:.:- ~ :.; .-: _; 0').: .rO, l I,~ " ..: _o ,,:~. ~ :.: ..... .. :... :.. ._ :: ;: ::: · .,.: ... .::,; .... x..'. ::H' :~:: ::;. ::-" 'x :J::"-.. '" il ~ '~ ~.. ;. : -:.:. .iF! :;':: ;;;- ::. · -,:. :: !~ ~;:. .'::. :::; ;.i: :i ........ -'%- · :":' :::'. ~J.': ;"" . ,. ;:. ~::: :;.~' ~ 0 . ::.:. :-: ,':': :.'.: i{!: !]i~: ::;? ;:.:-, ::":' r~' :~ ......... ': .... -.:- =. ~~,l~~:~.~.~:~?,:.~j:~e~,o~~ ~: '.' .,..-.. ,- .._ ~.~. ~ ~ ...:;.~ .;,,- . .~ ..- · :_e ~.D ~:~D..~ .~.~. F-,,'D. ~.D ~.~ I Andover Anoka Bethel Blaine Burns Centerville Circle Pines Columbia Heights Columbus Coon Rapids East Bethel Fridley Ham Lake Hilltop Lexington Lino Lakes Linwood Oak Grove Ramsey Spring Lake Park St. Francis METROPOLITAN COUNCIL AFFORDABLE LIFE CYCLE FUND Preliminary Projections - Very Subject to Change (Cities who have met goals get less) $16,388 $1,383 -0- $9,348 $1,087 $551 $5,321 $1,398 $3,086 $7,082 $3,504 $3,103 $6,342 '0- °0- $33,762 $6,050 $7,894 $11,732 $438 $1,361 AFFORDABLE AND LIFE-CYCLE HOUSING GOALS The Metropolitan Council is required by the 1995 Metropolitan Livable Communities Act to "negotiate with each municipality to establish affordable and life-cycle housing goals for that mUmcipali~' that are consistent with and promote the policies of the Metropolitan Council.. The Council intends to treat goals for affordable and life-cycle housing together, because the two are closely related, not separate and distinct goals. The Aim: A Mix of Housing Price, Type and Choice In the Regional Blueprint, upon which the legislative intent of the Act is based, the overall objective of affordable and life-~'cle housing goals is to enable each communiW to have a variety of types and costs of housing to meet the needs of people of all ages and income levels. Differing local circumstances, histories and development patterns mean that cities will have differing, unique ways of achieving a mix of affordable and life-cycle housing that is feasible and appropriate for them. Clues will not all look the same, nor should the5'. Communities with a wide variety, of housing ~I~es and prices are In a good position to meet peoples' changing needs as their incomes, household size and circumstances change. Defining Affordable Housing Housing is affordable if it costs a household no more than 30 percent of its income The table below shows affordable rents and mortgage amounts for households with very loss', low, moderate, and median income, (Income levels defined by HUD; median 1994 income is $51,000). Affordable Housing in 1995 Income Clarification/ Converted to Affordablet Mortgage Affordable % Median Hourly Rent/ltou~ing Affordable at Unit Family Wsee/Full Time Co~t ~}*/~ Co~t Very. Low/0-3% MFI/515300 57.35 $382 N/A N/A Low/30%-50% Ivfl:I/525.500 512,25 5637 560.000 563.900 Moderate.~50%-80% Ivl~'~0.8~ 519.61 5; 1020 5; 103.000 5; 109.000 Median/100% IVl~t$51.000 $24.51 5; 1275 5; ! 34.000 5; 140.000 Defining Life-cycle Housing Life-cycle housing means a housing supply in a given cit3' that meets the housing needs of people at various life-cycle stages. A life-cycle housing supply includes a full range of housing opportunities: apartments, single-family homes, condominiums, tov, xthouses and other attached oxx~ersh~p forms, and may include cooperatives and manufactured housing. Having a good life-cycle housing mix often means (although not necessarily) that there is also a mix of affordability levels. Affordable and life-cycle housing goals will be developed in accordance with these purposes and definitions ~Total cost includes base rent or mortgage pnnc~pal. ~nlerest at 9°o for 30 years, and taxes and ~nsurance of $150,mo on a mortgage less than SlO0.O00 or S200~mo. ,f over $100.000 JA.\Tb'ARY 1, 2000 JANL'ARY 1, 2003 JANUARY 15, 2003 METROPOLITAN COUNCIL FULL REPORT ON URBAN HOMESTEAIDING TO LEGISLATLqkE METROPOLITAN COUNCIL FULL REPORT ON UP, BAN HOMESTEADING TO LEGISLATURE NIETROPOLITAN COUNCIL SUBMITS REPORT EVALUATING LIVABLE CO~LMUNIT~S ACT LIVABLE COM.MI_'NITIES ACT: .MILESTONES DATE SEPTE.~flBER 1, 1995 NOVE,~flBER 15, 1995 JANUARY 15, 1996 JA.N'UARY 15, 1996 FEBRUARY 1, 1996 JUNE30,1996 AUGUST I, 1996 NOVEMBER 15, 1996 JANUARY I, 1998 JANUARY 15, 1998 FEBRUARY 15,1998 ACTIW'ITY METROPOLITAN COUNCIL DESIGNATES ONE OR MORE URBAN REVITALIZATION AND STABILIZATION ZONES MU1VICIPALITY ELECTS TO PARTICIPATE IN LOCAL HOUSING INCENTIVES ACCOUNT METROPOLITAN COUNCIL ADOPTS NEGOTIATED AFFORDABLE AND LIFE- CYCLE HOUSING GOALS ~TROPOLITAN COUNCIL SUB~flTS 2020 REPORT TO THE LEGISLATURE COUNCIL REPORT TO LEGISLATURE ON N~NICIPALITIES THAT ELECT, AND DO NOT ELECT TO PARTICIPATE. I~flJNICIPALITIES REPORT ON ACTIONS THEY WILL TAKE TO I~ET HOUSING GOALS I~,IETROPOLITAN COUNCIL NOTIFIES I~H.FNICIPALITIES OF AFFORDABLE AND LIFE-CYCLE HOUSING OPPORTUNITIES AMOUNT FOR FY1997 METROPOLITAN COUNCIL SUBMITS COMPREHENSIVE AFFORDABLE AND LIFE-CYCLE HOUSING REPORT TO TI~ LEGISLATURE METROPOLITAN COUNCIL SUBMITS INITIAL REPORT ON URBAN HOMESTEADING TO LEGISLATURE MIJNICIPALITIES REPORT TO METROPOLITAN COUNCIL HOW ALHOA SPENT METROPOLITAN COUNCIL DETERMINES WHETHER MUNICIPALITY HAS NfET HOUSING GOALS METROPOLITAN LEv'ABLE CO.XD, IUNITIES FUND Purpose: The purpose of the Act is to create incentives to: (1) promote and preserve living wage jobs in the fully developed area, (2) include a full range of housing opportunities in the developing area, (3) preserve and rehabilitate affordable housing in the fully developed area, and (4) promote compact and efficient development in all communities. Tax Base Revitalization Account Funding Source: RALF, Fiscal Disparities - $6.5 million Purpose: Grants for contaminated Sites Clean-up, matching funds for DTED polluted sites grants. Eligibility: Must participate in the Local Housing Incentives Program. Counties, cities and towns eligible to apply. Criteria: (1) highest return in public benefits, (2) that encourage commercial and industrial development that will lead to the growth and preservation of living wage jobs, (3) enhance the tax base of the recipient municipality. Livable Communities Demonstration Account 50% of Mosquito Control Levy and 50% of HACA - $4.1 million* Grants and loans for projects that foster more compact development, housing diversity and development within close proximity to transit and other services. Must participate in the Local Housing Incentives Program. Counties, cities and towns eligible to apply. The extent to which projects meet the purpose of the account. Criteria to be established. Local Housing Incentives Account Solid Waste bond proceed- $1 million, Met Council operating levy- $1 million per year beginning in 1998, '$500,000 from Livable Demonstration Account and distributions from certain municipalities - $1.5 million Grants, to be matched dollar for dollar by the municpality, to create affordable and life-cycle housing. Municipality that elect to participate must negotiate housing goals and levy their Affordable and Life-cycle Housing Opportunities Amount (ALHOA). Cities and town eligible to apply. (1) have not met goals (2) actively funding projects to meet goals (3) $200/HH net fiscal disparities contribution (4) link jobs and housing (5) provide match from sources other than ALHOA funds. DRAFT Progress report: The Metropolitan Livable Communities Act requires the Council, beginning Nov. 15, 1996, to issue an annual city-by-city report card on affordable and life-cycle housing in the metro area. The Council must also report to the Legislature on the probable development patterns in and affecting the metro area to the year 2020. In a review already underway, the Council is evaluating the possible impacts of future growth on the region, examining scenarios that include the present course of growth, as well as growth and development that is managed and directed by regional policies to ensure greater cost efficiencies through compact and efficient development. The new law also requires the Metropolitan Council and Minnesota Housing Finance Agency (MHFA) to work together to identify priorities for funding housing projects that support economic development efforts. Urban homestead program: Other provisions in the new law create an urban homestead program that gives income tax exemptions to people who move into homes in certain declining neighborhoods within the metro area. The law requires the Council to designate one or more "urban revitalization and stabilization zones" by September 1995. Anyone who buys and occupies a home within a designated area would receive an income tax break for up to five years, provided they do not move out of the home, sell the house, fail to comply with building codes or get convicted of a felony. The maximum exemption for married joint filers is $15,000; $10,000 for single filers and $12,500 for head of household, single parent filers. The exemption is subject to income limits and phases out for filers with incomes that exceed statutory limits. (Page 5) DRAFT Beginning in 1998, however, participating municipalities that do not meet negotiated housing goals, and have not spent a significant portion of their locally- generated funds to create affordable and life-cycle housing opportunities, must make one of two choices. They must either give dollars from their affordable and life-cycle housing opportunities amount to their city or county housing authority to create affordable and life-cycle housing opportunities within their municipalities. Or, municipalities may choose to give these dollars to the Council's local housing incentives account for use by other municipalities. The law allows neighboring municipalities to work together to provide affordable and life*cycle housing opportunities. It also allows municipalities to participate in the housing program at any time, even if they earlier elected not to, Local housing incentives account: Sources of revenue for the local housing incentives account include: dollars from participating municipalities that choose to contribute revenues from their affordable and life-cycle housing opportunities amount; a one-time, $1 million appropriation from proceeds of solid waste bonds the Council issued; $500,000 per year from the livable communities demonstration account, beginning in 1997; and, beginning in 1998, $1 million a year from the Council's general property tax levy. These sources will generate at least $1.5 million per year, which the Council will use to support local housing initiatives. Municipalities eligible to receive grants from the housing incentives account are those that have not met .their affordable and life-cycle housing goals, but are actively funding projects to meet those goals. To receive funding from the account, these communities must provide local matching dollars. Municipalities that participate in the housing program may receive grants and loans fi.om any of the three accounts. Those that choose not to participate may not receive funds from any of the three accounts, nor may they receive state grants to help clean up contaminated sites. In addition, the Council may consider a municipality's participation in the housing program when ma~g decisions about funding regional investments. (Page DI~dVT To create the fund, the new law authorizes the Council to levy. a tax up to 50 percent of the current Metropolitan Mosquito Control District's levy. In addition, the account will receive an annual Homestead and Agricultural Credit Aid (HACA) payment equal to 50 percent of what the Mosquito Control District receives. Estimated dollars available: $4.6 million]yr. ($500,000 will be transferred from this account into the local housing incentives account each year, beginning in 1997). Toward more affordable housing: The Local Housing Incentives Program By making grants available to municipalities that work toward affordable and life- cycle housing goals, the local housing incentives account creates incentives for metro-area cities and towns to expand housing opportunities for Iow-and moderate-income families. The Metropolitan Council negotiates housing goals with each participating municipality. Participation in the program is voluntary. The local housing incentives program establishes two separate funding accounts. One, the affordable and life-cycle housing opportunities amount, allows cities and towns to generate and spend dollars on affordable and life-cycle housing within their own communities. The second account provides dollars the Council will administer throughout the region to help communities reach their affordable and life-cycle housing goals. This is the local housing incentives account. Affordable and life-cycle housing opportunities amount: The law requires participating municipalities to use a portion of the property taxes from high-value homes to create affordable and life-cycle housing within their own communities. These dollars make up a municipality's affordable and life-cycle housing opportunities amount. Revenue generated by municipalities is projected to total an estimated $2.4 million the first year of the program. Participating municipalities that have met negotiated goals may use their locally- generated revenues to maintain existing affordable and life-cycle housing. Participating municipalities that have not already met their housing goals can keep the tax money generated from these high-valued homes to work toward their negotiated housing goals. (Page 3) DRAFT Cleaning up polluted sites: The Tax Base Revitalization Account The new law creates an account for grants to help cities, towns and counties pay for clean up of polluted land in the metro area. It would also give a boost to the urban tax base by making more land available for commercial and industrial development. Some of the money to fund the clean up program would come from revenues from the Right-of-Way Acquisition Loan Fund (RALF) levy, which the Council assesses to help local governments purchase rights-of-way needed to build roads. Amounts over and above what is needed for right-of-way acquisitions will go into the tax base revitalization account. Estimated dollars available: $1.8 million/yr. Other dollars for this fund will come from a portion of the fiscal disparities pool, which is currently being tapped to pay the interest on bonds sold to finance highway improvements around the Mall of America in Bloomington. Estimated dollars available: $4.7 million/yr. Municipalities must participate in the local housing incentives program to be eligible for funding, and they may use grants from the tax base revitalization account as a local match for clean up funds from the Department of Trade and Economic Development. Making communities livable: The Livable Communities Demonstration Account The second program in the new law makes loans and grants available to cities, towns and counties that embark on demonstration projects to make their communities more "livable" and participate in the local housing incentives program. The Council, with the help of an advisory committee, will set criteria for determining which projects qua_Ii_fy for funding, based on guidelines provided in the legislation. Demonstration projects eligible for funding, for example, must foster more compact development, housing diversity and development within close proximity to transit and other existing services. (Page 2) Metropolitan Livable Communities Act DR_AFT SUMMARY (6/13/95) The Metropolitan Livable Communities Act is landmark legislation that addresses some of the most pressing issues facing the region; polluted sites, a shortage of affordable housing and impoverished neighborhoods. The Livable Communities Act will do a number of things to support the overall health and stability of the Twin Cities region. It will contribute to the economic well-being of the central cities and older suburbs by providing much-needed dollars to clean up polluted land, making more land available for economic development and job growth. The new law will expand housing opportunities for low- and moderate-income families and revitalize communities. It will provide opportunities for metro-area communities to be creative about development and redevelopment initiatives by supporting demonstration projects that encourage higher population densities, greater housing choice and efficient use of transit and other existing resources. To pay for the program, the Legislature has created the Metropolitan Livable Communities Fund, made up of three separate accounts that will be administered by the Metropolitan Council. Metro-area cities and towns will be able to use their own locally-generated dollars to create more affordable housing for residents living on low incomes, as well as residents at all stages of life, including young families, single people and the elderly. The legislation makes grants and loans available to support local efforts to provide affordable housing and to make communities more "livable." The Livable Communities Act emphasizes community cooperation and incentives to achieve regional housing goals, as opposed to state and regional mandates that impose penalties and hardships on communities. It closely parallels the Council's Regional Blueprint by encouraging communities to include housing diversity and choice among their primary objectives and giving priority for financial investments to communities that choose to participate.' (Page 1) AUG--25--95 FR I 12 : 07 RECREAT I ON DEPT. P . 01 :. ,..,. , .. talent g s crv!ces, and cash tm'n drcams ..... ,: :.,.::- mw ~ - ho~s ~c ~ ~o~ablc s W buy.,: :., : ' ','~; , " , :'-.:-;~'.'"-: ' ;..- '-,.' ' ',.' , "- ; ' ' -~:~,..""--'~"~.*.'~'-~ :... . . : ,., ," ~,.. ' ./"',"..,.-, '.,,.~. ' : ::.,,... .:,:,,,~ ' -. . :: '-~Come~- Brxn~ a Friend, 3~1 Foah S~ek ~n~ea~s, ~nnesoa ,554!4 · (612) 3~1-4~ · (612) 331:1~ f~ July 20, 1995 To: Board of Trustees Columbia Heights Fire Relief Association From: Board of Examiners Dear Trustees, The members of the paid on call division of the Columbia Heights Fire Department (volunteers), are sending this letter to the Board of Trustees of the Relief Association to request a meeting of the Board of Examiners with the Board of Trustees or their representative. At that time, we would like to start to negotiate increases in the benefits and wages for the volunteers. The current agreement ends on December 31. 1995 and we would like to have any changes in place at that time. These increases not only affect our current members of the volunteer division, but also many of the retired members of the department. Please contact me at my home, 788-8943, or at the fire station, as soon as possible to coordinate our schedules and begin the negotiations. Thank you for your prompt response and for your time. Sincerely, Robert Surbrook President, Board of Examiners CARL J. NEWQUIST B. WILLIAM EKStRUM NEWQUIST & EKSTRUM, ~HARTERED ATTORNEYS AT LAW SUITE 301, FRIDLEY PLAZA OFFICE BUILDING 640~ UNIVERSITY AVENUE N.E. FRIDLEY, MINNESOTA 55432 43BI TELEPHONE (612) 571-6870 FAX (612) 57I-6BB4 OF COUNSEL DOUGLAS J. PETERSON# August 16, 1995 Mr. Patrick Hentges Columbia Heights City Manager Columbia Heights Municipal Bldg. 590 40th Avenue NE Columbia Heights, MN 55421-3878 RE: Columbia Heights/Hilltop Police Contract Dear Mr. Hentges: We are about half way through the fourth year of our current police contract, and I believe the contract is working out to everyone's advantage and satisfaction, as have previous contracts going back to the early 1970's. The Hilltop Council is particularly pleased with the community officer concept which is allowing us to identify and address particular community crime problems. The Hilltop Council has asked me to convey an offer to extend the Police Contract through the year 2000. The Hilltop Council proposes that our two communities enter into an addendum to the contract that would provide for police patrol from April 1, 1997 through March 31, 1998 for a contract price of $119,000.00, from April 1, 1998 through March 31, 1999 for a contract price of $124,000.00, and finally, from April 1, 1999 through March 31, 2000 for a contract price of $129,000.00. i respectfully suggest that both communities will continue to benefit from our cooperative law enforcement program. If Columbia Heights is receptive to the extension, I would be more than happy to draft an addendum for review by your city attorney. Please advise at your earliest convenience. CJN: lac cc: Ruth Nelsen I°P THE MINUTES OF THE CABLE COMMUNICATION COMMISSION MEETING OF THURSDAY, AUGUST 17, 1995 The meeting was called to order by Chairperson, Dennis Stroik at 7:32 p.m. ROLL CALL: Commission Members: Dennis Stroik, Ruth Graham, and Reuben Ruen. City Representative: Cable TV Representative: Linda Magee and Jean Kuehn Kathi Donnelly-Cohen City Attorney: Bob Vose Motion by Ruth, seconded by Reuben to approve the minutes from the meeting of May 18, lggS. All ayes. Channel Check There wasn't any programming being shown on the Educational Access Channel during the channel check. Be Correspondence Log and Complaint Follow Up. Terry Kalata of 1144 Khyber Lane wrote to Meredith Cable questioning the po)iEy of paying ahead for cable service and being charged a late fee, when in her opinion, it is not late. Kathi Donnelly-Cohen answered her letter explaining the billing policy and reviewed their account in an attempt to straighten it out. It seems the Kalatas have been a month behind for approximately six months and therefore, incurred a late fee each month as the bill was never paid in full. Hopefully, this letter will help the Kalatas understand the billing and enable them to bring the account up to date. #87-Marko (no address)-called to complain about the channel re-alignment and the fact that Univision was on a split screen. Kathi explained they received a lot of calls from viewers of Univision and as a result, they have put Univision on its own channel. Subscribers were given a 30 day advance notice of the channel re-alignment, however it seems the majority of the subscribers did not keep the flyer that was mailed out. C. Review of Rate Increase Linda reported that after the last meeting, the Council approved the Commission's recommendation to toll the review period for an additional gO days. Staff has reviewed the rate adjustment and everything was found to be in order. This rate increase was an inflationary amount that was allowed by the FCC. Motion by Dennis, seconded by Reuben to recommend the City Council approve the rate adjustment that was put into effect July 1, lggS. All ayes. lhis will be brought to the August 28, 1995 City Council Meeting. D. Closure of PEG Access Fee Issue Even though we have settled this matter with Meredith, a letter regarding the PEG Access fees was enclosed in the agenda packets bringing a conclusion to this issue. The Bureau ruled that non-grandfathered PEG access operating must be included in the regulated rate and may not be passed on directly to subscribers. CABLE COMMUNICATIONS COMMISSION MEETING PAGE 2 AUGUST 17, 1995 E. Documents Detailing Amount of Subscriber Refunds Documents were enclosed in the agenda packets showing that refunds were given to subscribers in December 1994, per the rate adjustments arrived at due to the FCC Rate Regulation Process. Annual Report-Section 9 Kathi submitted the entire Section 9 to be included in the Annual Report. The Commission is satisfied with the report format. Other Old Business There was no other old business. NEW BUSINESS Ae Withdrawal of Hilltop from Joint Powers Agreement/Proposed Changes to Cable Communications Commission Ordinance Hilltop has notified the City of Columbia Heights that they wish to withdraw from the Joint Powers Agreement and the Columbia Heights City Council concurred with that decision at their meeting in June. Linda stated that Hilltop has been billed for the shared expenses through June 1995 She also explained that we already have a separate franchise ordinance, but we need ~o make some minor changes to amend Ordinance 853 that pertains to the Cable Communications Commission. Linda outlined the necessary changes for the commission to review. Motion by Dennis, seconded by Ruth to recommend the City Council make the appropriate changes to amend the Cable Ordinance 853. All ayes. Receipt of 2nd Quarter Franchise Fees A copy of the franchise fee for Columbia Heights was enclosed in the agenda packet. We received $18,146.94 for 2nd quarter. Channel Re-Alignment Kathi stated that Meredith received 67,000 phone calls when the change took place August 1st, even though subscribers were provided with the information in the "Cable Extra" insert in with their bills. After numerous complaints over the sharing of Univision and the prevue, Univision was given its own channel. Stickers are being mailed out to subscribers for their remotes to update them on the new channel lineup. It was noted that eventually the Blaine Access will be replaced with something else. However, right now it supplements our local access programming. FCC Form 320-Signal Leakage Report The report was enclosed for the commissioners to review. Kathi explained that the system is constantly being monitored by service trucks equipped with sniffers, as well as the fly over being done. Service techs repair leaks as necessary throughout the entire year. CABLE COMMUNICATIONS COMMISSION MEETING PAGE 3 AUGUST 17, 1995 E. MCN Newsletter This is an informational newsletter enclosed for the commissioners to review. Fe MCN Quarterly Update This was enclosed in the packet and is for informational purposes only. G. Other New Business Linda informed the Commission that the camcorder purchased for the Library for the public to check out was recently broken which required it to be repaired. The cost of the repair was paid by the City/Cable Funds. As there is no formal policy regarding the check out of the camera, staff felt it was appropriate to establish a written policy. The following is a list of items to be covered in this policy: -- It would require users to be certified to show proficiency in the use of a camcorder. Mary and Eddie would provide free training and issue certificates to those who attend. -- The user would also sign an agreement stating they are responsible for repair or replacement of the camcorder if it is damaged, lost or stolen. -- Library staff will have to show the camcorder is in working order when it is checked out and it will also have to be checked over again when it is returned. Both the Library staff member and the person checking the camera out will sign a statement that it is in working order. -- Charge $3.00/day for the rental of the camera. This would enable people to check it out over the weekend and it would help defray the costs associated with routine maintenance of the camcorder. After some discussion concerning this matter, the commissioners felt the items listed above were appropriate measures to insure proper usage of the equipment. Motion by Reuben, seconded by Ruth to recommend the Library Board establish a written policy for the public use of the Library camcorder. All ayes. Kathi Donnelly-Cohen stated she is attending a workshop on September 26th, to train people in the community (such as, PTA members, commission members, teachers, concerned citizens, etc) on how to use Television and its programming to the educational advantage of the community. The workshop will address what is age appropriate, and how to develop the skills to make the proper choices when viewing television programs. These trained persons, would then go out and train others, such as parent groups or teachers, on how to successfully use television to its utmost potential. If anyone is interested in attending this workshop, please contact Kathi Donnelly-Cohen. REPORTS Ae Report of the Commissioners Ruth reported she spoke with Becky at the Library regarding taping some special rograms. Meredith Cable will try to arrange for some special visitors to come to the ibrary, and will provide the crew to tape these special programs. More information will be provided as arrangements are made. CABLE COMMUNICATIONS COMMISSION MEETING PAGE 4 AUGUST 17, 1995 Government Access-Linda told the Commission that an information kiosk will be installed next week. The kiosk will be equipped with a television displaying channel 16 messages, a computer which can be used to obtain information on the budget or employment opportunities, and informational flyers on services or events happening in Columbia Heights. B. Report of Meredith Cable Kathi reviewed the reports enclosed in the packets and answered questions. She noted that some changes were made to the subscriber reports to make it more detailed. The July report reflects the correct figures for the last year per the new format. She also informed the Commission that the studio has all the equipment in and it will be fully operational by the end of this month. We will plan to hold the October meeting at the studio so the Commission members can tour the facilities. Kathi will see to it that the stereo channels are designated on the next report. C. Report of the Cable Attorney Bob Vose updated the Commission on recent Federal Legislation. It seems both the House and Senate have passed Telecommunication Bills. There are some similarities, however, he expects a conference committee will convene to work out some of the differences. To date, both bills encourage competition and both de-regulate rates. As a City it is important we watch whether authority will be granted to states and cities to regulate the use of their right of ways, and whether cities will be able to require a franchise for the use of this property. It will also be important to see if the cities will have the right to collect a fee for the use of this property (such as our current franchise fee with the Cable Company). D. Report of the Assistant to the City Manager Linda stated she will be attending the NATOA conference in September. Our Attorney, Tom Creighton, Bob Vose, and representatives from Meredith will also be attending. Therefore, the September meeting will be cancelled. Motion by Ruth, seconded by Reuben to adjourn the meeting at 8:50 pm Respectfully submitted, Shelley Ha~on City of Columbia Heights Park and Recreation Commission July 26, 1995 The meeting was called to order by Chairman Dick Petko.~ at 6:30 pm. ROLL CALL Members present: Member ~bsent: Dick Petko.~f, Eileen Evans, Pat Orady, Randy Quale, Recreation Director, Bob Ruetttmann, Bruce Magnuson (arrived 7:10 pm) Jerry Foss, Oary Peterson, Mark Winson, Public Works Director/City Engineer Also present: Lauren McClanahan, Public Works Superintendent CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF ~ES Move to approve the minutes of the June 28, 1995 meeting. APPROVAL pA _YMENT OF Bp.T.S Move to approve payment of bills as listed from the proper funds. AND REQUESTS The following items were on the consent al~vula. REQUF~T _y~._ETING ROOM~_ r~$- LUTHER, CONG~MAN Move to approve the use of the Oauvttte Room on Sunday, August 27, 1995 from 12:00 noon to 1:00 p.m. for Congressman Bill Luther with the fee being waived. REQUE___~I~ING ROOM/COLUMnT4 I~_.~GHTS LIONS CLUB Move to .approve the use of the Benior/Ostrander Room for the Columbia Heights Lions Club on Wednesday, September 20, 1995 from 5:30 p.m. to 10:00 p.m. with the fee being waived. COLUMBIA HEIGH2~ PARK AND RECR F.4TION COMMISSION MINUTES JULY 26, 1995 PAGE TWO REQUEST H,a r.~.~ LAB~LI.I~. LOUNGE AND KITCHEN/COL HGTS FIRE FIGHTERS ASSOCIATIONt INC Move to allow the Columbia Heights Fire Fighters Association, Inc. the use of the main hall, LoRelle Lounge and kitchen for their annual pancake breakfast on Sunday, October 1, 1995 from the previous night's event to 5:00 p.m. the following day with the fee being waived. REQUF~T EDGEMOOR ROOM/COLUMBIA HEIGITI~/FI~DLF. Y COMMUNITY EDUCATION Move to approve the attached requests from School District #13for their exercise classes with the fee being waived. REQUEST JEFFERSON BUILDING/SIS COVERS Move to allow SIS Covers the use of the Jefferson Building on Saturday, September 2, 1995 for their annual company picnic. OTHER LETTERS AND RE.QUESTS Copies of the letters sent to the Mayor and Council from the Park and Recreation Commission concerning the Lions Jamboree were given the members for their information. CONSENT AGENDA Motion by Evans, second by Grady to approve the con_sent agenda. All ayes, motion carried. OLD BUSINEF~S A copy of a report detailing NEI's request for rental fees was given, the members. The City Council will meet with representatives from NEI at a work session on August 7th to discuss issues regarding the proposed fees. SILVER LAKE BEACH TELEPHONE A telephone has been in. stalled and is in service at the beach. This is for info,',~ation only. COLUMBIA HEIGH'I~ PARK AND RECREATION COMMISSION MINUTES JULY 26, 1995 PAGE THREE ~OAP BOX DERBY The members felt that the Soap Box Derby was a success, however, they did feel that ~cheduling the derby during the Jamboree Days would be a benefit. A discussion was held regarding a possible street to race in place of 46th Avenue. A possibility was 40th Avenue, however, because 40th Avenue is a County Road and the length of time that the street would be blocked oj~f that idea was rejected. 42nd Avenue was suggested as an alternative to 46th Avenue. Motion by Ruettimann, ~econd by Evans to recommend the Soap Box Derby oj~ictals work with the city and the Public Works Department to j~nd an alternative street. All ayes, motion carried. JPM KITCHEN FLOOR The repairs to the floor have been completed and payment has been made. This is for information only. COL~IA I~rGHTS BASKETB~ r.L ASSOCIATION The association now have their own checking account and their tax identification number. The Recreation Director requested information from the Commission as to the dollar amount that we would be willing to pay to subsidize the traveling basketball association. The cost per child for traveling basketball is approximately $120.00 and we are now charging each child $60.00 to participate. It was felt that the Boosters could no longer contribute the same dollar amount as they did last year. Ruettimann stated that the Boosters feeling is that kids are our first priority but that the Boosters are no longer in the "hay days" when making the big bucks to contribute. JPM BASEMENT FLOODING Thanks to the Public Works Department landscaping to improve the drainage from the building, we have not had any problem with water leaking in the lower level of the hall. COLUMBIA HEIGHTS PARK AND RECREATION COMMISSION MINUTES JULY 26, 1995 PAGE FOUR COMMUNITY GARDEN PLOT VANDALISM Vandalism to the garden plots has been reported to the Recreation office. A suggestion was received from the renter to install a security fence around the entire garden plots. Because of the cost involved this idea was rejected. NEW JPM SCHEDU~.~. BOOKS New JPM schedule books have been created to improve readability and ease of scheduling. A book was shown to the members for their information. It was suggested that a blackboard be placed at the entrance of the hall indicating the di[ferent groups and where they meet and also a facility diagram adjacent to the blackboard indicating '~ou are here': JPM RENTAL POLICY REVISIONS A discussion was held regarding proposed revision to the JPM rental policy. 1) Replace Lessee and Les.~r with more friendly language or an addendum defining the ter,~inology. Replace Lease Agreements with one agreement to cover either a six months period of time or one year for the various organizations. Charge organizations for the custodian time {f they are a '~to show': Add to the summary of regulations an understanding that all champagne bottles must be opened either behind the bar or in the kitchen. Restrict the first day of rentais for Columbia Heights residents only. Restrict the rental of the LaBelle Lounge on Friday and Saturday nights to a period of three months prior. Rentals of 300 or more an additional charge of $10.OO/per hour for an extra custodian. Replace the rental policy with a full sheet and use larger print. It was suggested that the Recreation Director discuss the changes with the City Manager and with approval from the City Attorney return them to the Commission. A question regarding the requirements for the waiving of rental fees was brought up. The previous requirement was that a group or organization would have to be considered as an eleemosynary group (a group supported by gifts or charities) to have their fee waived. COLUMBIA HEIGHT~ PARK AND RECREATION COMRIF~ION MINUTE~ JULY 26, 1995 PAGE FIVE I~VORTS Recreation: 1) ~enior programs are ~oing well - senior trips, Golden Age Club had their picnic - all going well. F~oftball's teams are playing their last game tonight. Taking fall registrations for soccer and cheer/e_~_~ing. He/ghts Happening (city newspaper) is being typed by Janice McGhee from our department. Looking for different ideas for programming and sto~)~ing the department. Coaches for house league football are all volunteers. Interview for caretakers will conclude tomorrow. 1) 2) Field #3 score board has been replaced. LaBelle Park playground equipment is 90%finished. Proposed planting of day lilies on east end of Murzyn Hall. Geese from LaBelle Pond have been removed. 51 trees have been removed - both private and boulevard. Four trees have been replaced under warranty by Green Works. Painting outside park buildings. ADJOURNMENT Motion by Evans, second by Orady to a~ourn at 7:50 p.m. Nancy French, Park & Recreation Commission ~,cretary