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HomeMy WebLinkAboutAugust 14, 1995 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 August 11, 1995 Ma3or ,Joseph Sturde~ an~ Councilmelnbers Donald ©. Jollx Bruce G. Nax~ocki (Sar~ [~. Pclc~on Robc~'l W. Ructtimann ('ity Mann,er Patrick tlcntges The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, August 14, 1995, in the City Council Chambers, City Hail, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in ail City of Columbia Heights' services, programs, and activities. Auxiliary aids tbr handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. CALL TO ORDER AND ROLL CALL 2. PLEDGE OF ALLEGIANCE PUBLIC ADDRESS OF COUNCIL ON MATTERS NOT ON AGENDA (This portion of the meeting is available to the public to discuss items not on the regular agenda. The public is requested to limit their comments to five minutes. The public may address the Council regarding specific agenda items at the time the item is being discussed.) 4. COMMENCEMENT OF CABLECASTING ON TELEVISION ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the previous portion of agenda, or items submitted alter the agenda preparation deadline.) CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) A. Move to adopt the consent agenda items as listed below: 1) Adopt Minutes of the Regular City Council Meeting of July 24, 1995 MOTION: Move to adopt the minutes of the Regular City Council Meeting of July 24, 1995, as presented in writing, and such reading be dispensed with. 2) Establish a Public Hearing to Consider Alley Lighting in Huset Park Area MOTION: Move to Establish September 11, 1995, 7:00 P.M. as a Public Hearing for Consideration of Alley Lighting at the Following Locations: 39th Avenue to 40th Avenue, Mill Street to Jefferson Street; 39th Avenue to 40th Avenue, Jefferson St. to Quincy St. (between 666 and 672 40th Ave.) & (between 696 and 700 40th Ave.); Quincy Street to Jackson Street, Jackson Street to 40th Avenue. 3) Request to Hold Tenth Annuai Kielbasa Days Celebration MOTION: Move to Authorize The 500 Club to Serve Beer and Have Live Music in Their Parking Lot on September 9th and 10th, 1995, from 3:00-8:00 P.M. Each Day, in Conjunction with Their Tenth Annual Kielbasa Days Celebration at 500 40th Avenue N.E. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER THE CiTY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE! BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES COUNCIL AGENDA PAGE 2 CITY COUNCIL MEETING OF AUGUST 14, 1995 4) Attendance of the Assistant to the City Manager to the NATOA Conference MOTION: Move to Authorize the Attendance of Linda Magee, Assistant to the City Manager, at the National Association of Telecommunications Officers and Advisors Conference to be Held in Albuquerque, New Mexico, From September 20-23, 1995, and That all Related Expenses be Reimbursed From Funds 225-49844-3105 and 225- 49844-3320. 5) Attendance of the Recreation Director to the NRPA Conference MOTION: Move to Authorize the Attendance of the Recreation Director at the National Recreation and Park Association Congress to be Held in San Antonio, Texas, From October 5-9, 1995; and, That all Related Expenses be Reimbursed from Funds 101-45000-3105 and 101-45000-3320. 6) Authorization to Seek Bids for Cold Storage Building MOTION: Move to Authorize Staff to Seek Bids for a Cold Storage Building. 7) Approve Conditional Use Permit for 5101 University Avenue MOTION: Move to Approve the Conditional Use Permit for 5101 University Avenue Contingent Upon the Following Items Being Completed by August 31, 1995: 1) The Parking Lot be Striped and the Lot be Properly Maintained According to City Ordinances; 2) The Dumpster Enclosure be Repaired and Kept Closed. 8) Resolution 95-44, Designating Election Judges MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. MOTION: Move to Adopt Resolution 95-44, Being a Resolution Designating Election Judges for the 1995 Primary and General Elections. 9) Establish Hearing Date for License Revocation, Various Rental Property Licenses (6) MOTION: Move to Establish a Hearing Date of September 11, 1995, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against the Named Property Owners Regarding Their Rental Property. 10) Establish Hearing Date for License Revocation, Rental Property at 943 42nd Avenue N.E. MOTION: Move to Establish a Hearing Date of September 25, 1995, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against James J. Egge Regarding the Rental Property at 943 42nd Avenue N.E. 11) Licenses MOTION: Move to Approve the 1995 License Applications as Listed Upon Payment of Proper Funds, and the Rental Property License Applications as Listed on the 8-14-95 Memorandum from Lowell DeMars. 12) Payment of Bills MOTION: Move to Pay the Bills as Listed Out of Proper Funds. 7. RECOGNITION7 PROCLAMATIONS7 PRESENTATIONS~ GUESTS 8. PUBLIC HEARINGS A. Second Reading of Ordinance No. 1305, Ordinance Vacating a Certain Alley Easement RECOMMENDED MOTION: Move to Waive the Second Reading of the Ordinance, There Being Ample Copies Available to the Public. RECOMMENDED MOTION: Move to Adopt Ordinance No. 1305, an Ordinance Amending Ordinance No. 853, City Code of 1977, Vacating a Certain Alley Easement. COUNCIL AGENDA PAGE 3 CITY COUNCIL MEETING OF AUGUST 14, 1995 Second Reading of Ordinance No. 1306, Ordinance Amending Ordinance No. 853, City Code of 1977, Pertaining to Zoning Amendments RECOMMENDED MOTION: Move to Waive the Second Reading of Ordinance No. 1306, There Being Ample Copies Available to the Public. RECOMMENDED MOTION: Move to Adopt Ordinance No. 1306, an Ordinance Amending Section 9.116(4) of the Zoning Ordinance. Revocation or Suspension of a License to Operate Rental Property Within the City of Columbia Heights (10 properties) RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by the Rental Owners Listed Regarding Their Rental Property as Specified in That the Provisions of the Housing Maintenance Code Have Been Complied With. Revocation or Suspension of a License to Operate Rental Property Within the City of Columbia Heights, 3843 Hayes St. N.E. RECOMMENDED MOTION: Move to close the Public Hearing and waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution No. 95-49, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by Sally J. Anderson, Regarding Rental Property at 3843 Hayes Avenue N.E. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Sally J. Anderson, Regarding Rental Property at 3843 Hayes Avenue N.E., in That the Provisions of the Housing Maintenance Code Have Been Complied With. Revocation or Suspension of a License to Operate Rental Properties Within the City of Columbia Heights, 3807 Central Avenue RECOMMENDED MOTION: Move to close the Public Hearing and waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution No. 95-50, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by Jeffrey Bahe, Regarding Rental Property at 3807 Central Avenue. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Jeffrey Bahe, Regarding Rental Property at 3807 Central Avenue, in That the Provisions of the Housing Maintenance Code Have Been Complied With. 9. ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1) Resolution 95-40, Designating Fund Balance in the General Fund and the Library Fund for Working Capital RECOMMENDED MOTION: Move to Waive the Reading of Resolution 95-40, There Being Ample Copies Available to the Public. RECOMMENDED MOTION: Move to Adopt Resolution 95-40, Being a Resolution Designating fund Balance in the General Fund and the Library Fund for Working Capital. 2) Resolution 95-45, 95-46, and 95-47, Authorizing Application for MHFA Aftbrdable Rental Investment Fund, Housing Trust Fund, and Publicly Owned Neighborhood Land Trust Program. RECOMMENDED MOTION: Move to Waive the Reading of the Resolutions, There Being Ample Copies Available to the Public. RECOMMENDED MOTION: Move to Adopt Resolution 95-45, 95-46, and 95-47, Authorizing Application for MHFA Affordable Rental Investment Fund, Housing Trust Fund, and Publicly Owned Neighborhood Land Trust Program. COUNCIL AGENDA PAGE 4 CITY COUNCIL MEETING OF AUGUST 14, 1995 3) Resolution 95-48, Regarding LaBelle East Bank Erosion Control Project RECOMMENDED MOTION: Move to Waive the Reading of the Resolution, There Being Ample Copies Available to the Public. RECOMMENDED MOTION: Move to Adopt Resolution 95-48, Regarding Abandoning Project P.I.R. #898, LaBelle East Bank Erosion Control. Bid Considerations 1) Authorize Purchase of a Mita DC-3055 Copying System for the Library RECOMMENDED MOTION: Move to Authorize Purchase of a Mita DC-3055 Copying System from Coordinated Business Systems for the Amount of $5,468.77 Based on Low, Written, Formal Quotation; and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. 2) Award the Silver Lake Park Pond Modifications, Municipal Project #9316 to Veit and Company, Inc. RECOMMENDED MOTION: Move to Award the Silver Lake Park Pond Modifications, Municipal Project #9316 to Veit and Company, Inc. of Rogers, Minnesota, Based on Their Low, Qualified Responsible Bid in the Amount of $22,133 With Funds to be Appropriated From Fund 652-49499; and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. ALTERNATE MOTION: Move to Reject All Bids, as the Low, Responsible Bid Exceeds the Budgeted Funding; and Furthermore, Direct Staff to Include the $20,000 From the 1995 Budget in the Proposed 1996 Budget and Re- Bid the Project in 1996. 3) Authorize Purchase of Two Replacement Outdoor Warning Sirens RECOMMENDED MOTION: Move to Purchase Two Model 2001 Rotating Sirens from Federal Signal Corporation of Rochester, Minnesota, at a Cost of $25,708.25, to Include Installation and a Trade-In Credit for Seven Sirens in the Amount of $4,807 and to Authorize the Mayor and City Manager to Enter into a Contract for Same; Also Move to Authorize the Expenditure of $4,291.95 for Removal of Seven Existing Units and Poles; Total Funding of $30,000 to Come from the Capital Replacement Fund, 431-42500-5180. RECOMMENDED MOTION: Move to Authorize the Sale of Extra Healy-Ruff Radio Controls Back to Healy- Ruff Co. C. Other Business 1) Authorize Creation of One Full-Time Meter Reader Position RECOMMENDED MOTION: Move to Authorize the Creation of ()ne Full-Time Meter Reader Position in Lieu of the Two Current Part-Time Meter Reader Positions With the Pay Range Remaining the Same as the Part-Time Position. 2) Approve Joint Powers Agreement for Maintenance of County State Aid Highways Within the City of Columbia Heights, with Anoka County RECOMMENDED MOTION: Move to Approve the Joint Powers Agreement for Maintenance of County State Aid Highways Within the City of Columbia Heights, With Anoka County; and Furthermore, to Authorize the Mayor and City Manager to Execute the Agreement. 3) Approve and Execute Addendum #1 as Part of Contract #950147 Between the City of Columbia Heights and the Anoka County Library RECOMMENDED MOTION: Move to Approve Addendum #1 and to Authorize the Mayor and City Manager to Execute Addendum #1 as Part of Contract #950147 Between the City of Columbia Heights and the Anoka County Library. 10. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney COUNCIL AGENDA PAGE 5 CITY COUNCIL MEETING OF AUGUST 14, 1995 11. GENERAL COUNCIL COMMUNICATIONS A. Minutes of the August 7, 1995, Planning and Zoning Commission B. Other Communications 12. ADJOURNMENT Pat Hentges, City Manager COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION 1. Call to Order 2. Approval of Minutes - July 10, 1995 3. Leave of Absence - Lance R. Montague RECOMMENDED MOTION: Move to Record Six Month Leave of Absence for Lance R. Montague, Volunteer Fire Department, Effective June 13 To December 13, 1995. 4. Adjournment 95/69 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JULY 24, 1995 The Regular Council Meeting was called to order at 7:00 p.m. by Mayor Sturdevant. Jolly, Petkoff, Ruettimann, Peterson, Sturdevant- present 2. pLEDGE OF ALLEGIANCE CONSENT AGENDA The following items were approved on the Consent Agenda: Minutes for Approval The Council approved the minutes of the July 10, 1995 Regular Council Meeting as presented. Conditional Use Permit - Columbia Heights Assembly of God Church. 4054 Van Buren Street Northeast The Council approved the conditional use permit to allow the construction of a 12' x 20' utility building at 4054 Van Buren Street Northeast as it is in compliance with the Zoning Ordinance· Conditional Use Permit - Sung Jana. 4920 Central Avenue The Council approved the conditional use permit to operate a Korean restaurant at 4920 Central Avenue Northeast contingent upon removal of the freestanding sign and upon submittal of architectural interior floor plans showing the number of and placement of seating before any permits are issued. Conditional Use Permit - Patti & John Lyre. Jr.. 5015 Fourth Street Northeast The Council approved the conditional use permit to allow the construction of a 10'x 12' utility building with a 4' x 12' roofed porch in the rear of 5015 Fourth Street Northeast as it is in compliance with the Zoning Ordinance. plat ADproval - Hillcrest Development. 550 39th Avenue The Council approved the plat for 550 39th Avenue Northeast to be recorded as a registered land survey with Anoka County. REGULAR COUNCIL MEETING J73LY 24, 1995 PAGE 2 D~ock Party Request - Ruth Graham, ~ 47th Avenue Northeast ~Qr August 1. 1995 The Council approved the request of Ruth Graham of 625 47th Avenue to barricade the cul-de-sac only at the end of 47th Avenue, west from Monroe Street to the top of the hill for an annual block party/crime watch meeting from 6:00 p.m. to 9:00 p.m. on August 1, 1995 (National Night Out). Block Party Request - Bruce Magnuson. 5010 Pennine Pass. for ~ugust 12. 1995 The Council approved the request of Bruce Magnuson, 5010 Pennine Pass, to block off Chalet Drive between Stinson Boulevard and Pennine Pass for an annual block party from 1:00 p.m. to 7:00 p.m. on August 12, 1995. Work Session Scheduled Dates The Council approved the following work session dates; July 31, 1995 at 7:00 p.m., August 7, 1995 at 8:00 p.m. and August 21, 1995 at 7:00 p.m. Block Party Request - Laurie Rithmiller. 5159 University Avenue Northeast for August 1. 1995 The Council approved the request of Laurie Rithmiller, 5159 University Avenue Northeast, to block off 52nd Avenue between Fourth Street and Fifth Street for a block party from 6:30 p.m. to 9:00 p.m. on August 1, 1995 (National Night Out). Block Party Request - Lois Wielinski. 4047 Sixth Street Northeast The Council approved the request of Lois Wielinski, 4047 Sixth Street, to barricade Sixth Street from 40th to 41st Avenues from 7:00 p.m. 'to Midnight on September 9, 1995 for the purpose of conducting their second annual Neighbor Awareness block party. Authorize APWA Conference Attendance bv Public Works Superintendent The Council authorized the Public Works Superintendent to attend the APWA 1995 International Public Works Congress and Exposition, September 23-28, 1995 in Dallas, Texas, and authorized all related expenses be reimbursed from funds budgeted in 601-49430-3105, 602-49450-3105, 601-49430-3320 and 602-49450-3320. Authorized Final Payment for Building Accessibility Improvements The Council authorized acceptance of the work for building accessibility improvements, Municipal Projects ~9424, #9212, ~9218, and #9219 and authorized final payment of $3,125.94 to PMI Construction Company of New Brighton, Mn. REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 3 Authorization to Seek Bids to Line Sanitary_ Sewer The Council authorized staff to seek bids to line the sanitary sewer pipe on Reservoir Boulevard between 37thAvenue and 39th Avenue. Audit Engagement Letter The Council authorized the Mayor and City Manager to enter into a contract with Tautges, Redpath and Company, Ltd. to complete the City's audit for the years 1995 and 1996 as outlined in their letter dated June 26, 1995. Authorization to Attend Fleet Maintenance Advanced Trainin~ The Council authorized the attendance of Tom Hosch and Barbara Sandberg at the Fleet Maintenance Users Conference and Training October 2-6, 1995 by DP Solutions, Inc. in St. Petersburg Beach, Florida and that all related expenses be reimbursed from Funds 701-49950-3105 and 701-49950-3320. License Applications The Council approved the license applications as listed upon payment of proper fees. Payment of Bills The Council approved the payment of the bills as listed out of proper funds. APPROVAL OF CONSENT AGENDA Motion by Ruettimann, second by Jolly to approve the Consent Agenda as presented. Roll call: All ayes Authorization to Seek Bids for the Purchase of ~mergency Liahts and Exit Signs for J.P. Murzvn Hall This item was removed from the Consent Agenda for further discussion· Councilmember Ruettimann inquired if exit signs were being added. The City Manager responded this was not the case and that the current signs were not hard wired but operated on batteries. The chargers for the batteries were hard wired but have proven difficult to maintain· Motion by Ruettimann, second by Peterson to authorize staff to seek bids for the purchase of emergency lights and exit signs for John P. Murzyn Hall. Roll call: All ayes REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 4 5. OPEN MIKE/PROCLAMATIONS/PRESENTATIONS a. Proclamation - National Night Out The Mayor presented the proclamation designating August 1, 1995 as National Night Out in Columbia Heights to Sergeant Bill Roddy. Sergeant Roddy thanked the Council for its continuing support of this event. This is the ninth year that residents of Columbia Heights observed this national event. b. ~ecognition of Rich Gill The Mayor presented Rich Gill with a plaque in recognition of his retirement after twenty-five years of employment with the City of Columbia Heights. c. Recognition of Bob Field The Mayor presented a commemorative clock to Bob Field in recognition of his six years of service on the Charter Commission. d. Open Mike A resident declared his candidacy for a Council seat in the upcoming municipal elections. A resident who lives in the area of Murzyn Hall voiced her concerns with the behavior of people attending functions at the Hall. She requested the Mayor to have police department personnel in the area when functions are over at the Hall. Some of the most disturbing behavior for this resident has taken place on her property and in the adjacent parking lot. e. ~ew Employee=~ Kelly Fetzer and Clark Trytten, two newly-hired Public Works employees, were introduced. It was also noted that Mark Winson has returned to resume the duties of the Public Works Director/City Engineer. 6. PUBLIC HEARINGS~ESOLUTIONS/ORINANCES REGULAR couNcIL MEETING JULY 24, 1995 PAGE 5 a. Public Hearing/Second Readina of Ordinance No. 1303 Being an Ordinance Authorizing the Sale of Property at 4612 Taylo~ Street Northeast Motion by Peterson, second by Petkoff to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1303 BEING ANORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4612 TAYLOR STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto First Choice Homes the real property described as follows, to wit: Lot 12 and 13, Block 1, Sheffield's 2nd Subdivision, Anoka County, Minnesota. PIN 25-30-24-33-0008 Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: July 10, 1995 July 24, 1995 July 24, 1995 Offered by: Seconded by: Roll call: Peterson Petkoff All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Motion by Peterson, second by Petkoff to approve the sale and redevelopment agreement relating to 4612 Taylor Street Northeast between First Choice Homes, Inc. for the sale of 4612 Taylor Street Northeast and authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: Ail ayes REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 6 b. First Reading of OrdiD~D~ No. 1305 Beina an Ordinance Amendina Ordinance No. 853. City CO~ Q£ 1977. Vacating a Certain Alley Easement Motion by Ruettimann, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll cal]L: All ayes ORDINANCE NO. 1305 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, VACATING A CERTAIN AI3.EY EASEMENT The City of Col~bia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the public alley over, across, and under the following described property, to wit: The alley running West-East, from Third Street to State Highway No. 47 and is adjacent to Lots 33, 34, 35, Block 70, Columbia Heights Annex to Minneapolis, on the south and a portion of Lot 10, Rearrangement of Block E Columbia Heights Annex to Minneapolis, Anoka County, Minnesota on the north. excepting and reserving the authority of any person, corporation or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. Section 2: One half of the fourteen (14) feet vacated alley be added to the above described lots that are adjacent to said alley. Section 3: This ordinance shall be in full force and effect from and after ~irty (30) days after its passage. First Reading: July 24, 1995 Motion by Ruettimann, second by Peterson to establish August 14, 1995 at approximately 7:00 p.m. as the second reading of Ordinance No. 1305. Roll call: All ayes c. First Reading of Ordinance No. 1306 Being an Ordinance Amending Parking Requirements in Section 9.116(4~ of the Zoning Ordinance REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 7 Motion by Peterson, second by Petkoff to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1306 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 9.116(4) of Ordinance No. 853, City Code of 1977, which currently reads as follow, to wit: 9.116(4) Re_ouired Off-Street Parkina (a) Calculating Spaces: When determining the number of off- street parking spaces required results in a fraction, each fraction of one-half (1/2) or more shall constitute another space. (b) Garage or Carport: A garage or carport shall be considered a parking space. However, a building permit shall not be granted to convert a garage or carport to living space unless other acceptable provisions are made to provide the required parking space. (c) Single Family Dwellina: At least two (2) parking spaces, one of which shall be a garage. (d) Two Family Dwelling: At least two (2) parking spaces per dwelling unit, one of which shall be a garage. (e) Rooming House: At least two (2) parking spaces for each three (3) persons for which accommodations are provided for sleeping. (f)~ltimle Dwellin~Atleasttwo (2)~parking--spacesfor each dwelling in the R-3 District, 1.5 in the R-4 District, and i in all "B" Districts, one of which shall be a garage. (g) ~ At least one (1) parking space for each rental court provided in the'design of the building. (h) Motel: At least one (1) space for each dwelling unit or lodging room, plus one (1) additional space.for each eight units. REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 8 (i) School. Elementary_ and Junior High: At least one (1) parking space for each class room plus one (1) additional space for each 300 student capacity. (J) School - High Schools. Vocational. Colleae and Other Post Secondary Schools: (1) High Schools: At least one (1) parking space for each seven (7) students based upon design capacity, plus one (1) additional space for every two classrooms. (2) VQcational Schools. Colleges and Other Post Secondary ~At least one (1) parking space for every two and one-eighth (2 1/8) students based upon actual enrollment. Actual student enrollment for purposes of this section is the greatest number of students which the school has enrolled for attendance at any one time provided that all students accommodated at other times or in other shifts shall also be included for the purpose of determining actual student enrollment under this section if classes for a prior or subsequent time or shift begin or end within one and one-half (1 1/2) hours of the time when the greatest number is enrolled provided however that the number of parking spaces shall never be less than that stated in Section 9.116(4)(j)(11). (k) Church Clubs: At least one (1) parking space for each three and one-half (3 1/2) seats based on the design capacity of the main assembly hall. (i) Theater. Ballfield. Stadium: At least one (1) parking space for each eight (8) seats of design capacity. (m) (n) ~ At least one and one-half (1 1/2) parking spaces for each patient bed. Sanitarium. Convalescent Bome. Rest Home. Nursing Home or ~I At least one (1) parking space for each two (2) beds for which accommodations are offered. (o) Medical or Dental Clinic or Veterinary_ Office: At least three (3) parking spaces for each staff doctor or dentist according to design capacity. (P) Prepared Food Establishments: At least one (1) parking space for each fifteen (15) square feet of gross floor area in building except an area equal to four (4) square feet for each seat provided. REGUI2~R COUNCIL MEETING JULY 24, 1995 PAGE 9 (q) (s) (t) (u) Prepared Food Delive~ Establishment: At least one (1) parking space for each 180 square feet of gross floor area in building except of the Prepared Food Delivery Establishment as such establishment is defined in Section 9.103(63). BowlinaAlle¥: At least five (5) parking spaces for each alley, plus additional spaces as may be required herein for related uses such as a restaurant. MotorFuel Stations: At least six (6) parking s~aces plus two (2) off-street parking spaces for each service stall. Retail Store. Open Space Retail or Service.ShoD: At least one (1) off-street parking space for each two hunderd (200) square feet of floor area (net). Restaurant. Cafe. Bar. Tavern. Niaht Club: At least one (1) space for each three (3) seats baseo on capacity design where there'is no design layout, one (1) space for each thirty-five (35) square feet of gross floor area. Provided, however, the City Council may by affirmative vote grant a contractual parking permit reducing the off- street parking requirements for a structure existing on August 8, 1977 by not more than fifty percent (50%) of this ordinance when the owner of the lot petitions the City Council and the City Council finds at a hearing on such petition that: i) The proposed use designed at maximum capacity does not warrant the strict parking requirements of the section; and ii) The reduction is required off-street parking spaces will not cause an additional burden on other lots or on off-street parking spaces; and iii) The lot size is not large enough to allow the highest and best use of the property without such contractual parking permit; and iv) The use of the property does not include the sale of intoxicating liquors; and v) Petitioner has filed an application not less than thirty (30) -days before said hearing and has paid a permit fee set by Resolution of the Council in the absence of a Resolution setting such fee; the application fee shall be $300.00; and REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 10 vi) The petitioner is the owner of good and marketable title to alii of the property to which the contractual parking permit would apply. Ownership of the property shall be determined by the City Attorney based upon an abstract of title or registered property certified to the current date and supplied to the City Attorney at petitioner's expense no later than fifteen (15) days prior to the hearing on the petition. vii) If the petition is granted by the City Council, the contractual parking permit may be issued only after the following conditions have been met: 1) The owner or owners and all lienholders of record shall join in executing the contractual parking permit which document shall be in a form recordable in the office of the Anoka County Recorder. The document shall provide that the rights therein granted to the petitioner by the City Council are not transferable or assignable to the petitioner's heirs, successors or assigns, to any person, persons, businesses, corporations or to any other entity or entities. The document shall specify that the contractual parking permit shall be valid only for the exact use of the property specified in the permit and that the permit shall be void in the event the use of the property is changed or intensified regardless of the amount of off-street parking required for the changed or intensified use. Such document shall be in the form of a covenant running with the real property affected thereby. 2) Uses permitted by a contractual parking permit shall not constitute non-conforminguses within the meaning of the Columbia Heights Zoning Code. 3) A contractual parking permit may be discharged by the owner of the property by written notice which shall be in a form recordable in the office of the Anoka County Recorder and which form shall be properly executed by the owner or owners and all lienholders of record and delivered to the City Clerk. 4) The contractual parking permit shall lapse upon the use of the property affected for the purposes of serving alcoholic beverages. REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 11 (v) (w) (x) (y) 5) Upon the contractual parking permit becoming invalid, discharged, or lapsing hereunder, the property affected thereby shall be subject to the strict provisions of the City Code, excepting this Section 9.116(4)(t), and violations of such strict provisions shall subject persons violating the criminal sanctions therein contained. 6) The covenant referred to herein shall contain provisions allowing .the City to enter upon the property in case of violations for the purpose of enforcing the strict provisions of the City Code and to allow the City to obtain such legal and equitable relief as a Court of competent jurisdiction may provide. The covenant shall further provide that the said owner or owners executing the contract shall pay all attorney's fees, court costs, and administrative fees incurred by the City in the enforcement of the covenant. ~nks~ .offices..~n~.~or Public Office Buildings: At least one (1) parking space for each two hundred (200) square feet up to 6,000 square feet of floor area (net) plus one (1) parking space for each two hundred fifty (250) square feet over 6,000 square feet (net). Undertakina Establishments: One (1) parking space for each fiVe (5) seats or thirty five (35) square feet of seating area where there are no fixed seats, plus one (1) parking space for each two hundred fifty (250) square feet of floor area not used for seating. Furniture Store. Appliance StoFe~ Wholesale. Warehouse: At least one (1) parking space for each four hundred (400) square feet of floor area (gross) up to 6,000 square feet., plus one (1) parking space for each 1,000 square feet over 6,000 square feet. Open Sales Lots~ Lumber Yards. Auto Sales: One (1) parking space for each two thousand (2,000) square feet of land up to the first eight thousand (8,000) square feet plus one (1) parking space for each four thousand (4,000) square feet of land up to a parcel of 24,000 feet plus one (1) parking space for each four thousand (4,000) square feet of land up to a parcel of 24,000 square feet plus one (1).parking space for each six thousand (6,000) square feet thereafter. REGULAR CouNCIL MEETING JULY 24, 1995 PAGE 12 (z) Auto ReDair. Boat and Marina Sales. Garden Store. Trade Service Shops: Four (4) parking spaces plus one (1) for each eight hundred (800) square feet of floor area over the first 1,000 square feet. (aa) Skate. Dance Halls. Miniature Golf. Private Clubs. Ice Arenas ~ Other Recreational Centers: Ten (10) parking spaces plus one (1) additional space for each two hundred (200) square feet of floor area (net). (bb) Manufacturing. Fabricating or Processing of a Product or ~Four (4) off-street parking spaces plus one (1) for each four hundred (400) square feet of floor area (gross). shall hereafer be. amended to read as follows, to wit: 9.116(4) ~qq~ired Off-Street Parkin~ (a) Calculating Spaces: When determining the number of off- street parking spaces required results in a fraction, each fraction of one-half (1/2) or more shall constitute another space. (b) Garage or Carport: A garage or carport shall be considered a parking space. However, a building permit shall not be granted to convert a garage or carport to living space unless other acceptable provisions are made to provide the required parking space. (c) Sinale Family Dwellina: At least two (2) parking spaces, one of which shall be a garage. (d) Two Family Dwelling: At least two (2) parking spaces per dwelling unit, one of which shall be a garage. (e) Roomin~ House: At least two (2) parking spaces for each three (3) persons for which accommodations are provided for sleeping. (f) Multiple Dwelling: At least two (2) parking spaces for each dwelling in the R-3 District, 1.5 in the R-4 District and 1 in all "B" Districts, one of which shall be a garage. (g) ~. At least one (1) parking space for each rental court provided in the design of the building. REGULAR COUNCILMEETING JULY 24, 1995 PAGE 13 (h) (i) (J) (k) (1) (m) ~-At least one (1) space for each dwelling unit or lodging room, plus one (1) additional space for each eight units. School. Elementary and Junior Hiah: At least two (2) parking spaces ~or each class room plus one (1) additional space for each 300 student capacity. ~i~h Schools. Vocational Schools. Colleges and Other Post-Secondary Schools: (i) ~i~h Schools: At least one (1) ~arking space for each seven (7) students based upon design capacity,.plus one (1) additional space for every two classrooms. (ii) Vocational Schools. Colleges and Other Post- SecoDd~ry Schools: At least one (1) parking space for every two and one eighth (2 1/8) students based upon actual enrollment. Actual student enrollment for purposes of this section is the greatest number of students which the school has enrolled for attendance at any one time provided that all students accommodated at other times or in other shifts shall also be included for the purpose of determining actual student enrollmentunder this section if classes for a prior or subsequent time or shift begin or end within one and one-half (1 1/2) hours of the time when the greatest number is enrolled provided however that the number of parking spaces shall never be less than that stated in Section 9.116(4)(j)(11). Church. Clubs: At least one (1) parking space for each three' and one-half (3 1/2) seats based on the design capacity of the main assembly hall. Theater. Ballfield. Stadium: At least one (1) parking space for each eight (8) seats of design capacity. ~ At least one and one-half (1 1/2) parking spaces for each patient bed. (n) Sanitarium. Convalescent Home. Rest Home. Nursing Home or Institution: At least one (1) parking space for each two (2) beds for which accommodations are offered. (o) Medical or Dental Clinic or Veterinary_ Office: At least three (3) parking spaces for each staff doctor or dentist according to design capacity. REGUIJtR COUNCIL MEETING JULY 24, 1995 PAGE 14 (p) (q) (r) (s) (t) (u) Prepared Food Establishments: At least one (1) parking space for each fifteen (15) square feet of gross floor area in building except an area equal to four (4) square feet for each seat provided. Prepared Food Delivery_ Establishment: At least one (1) parking space for each 180 square feet of gross floor area in building except of the Prepared Food Delivery Establishment as such establishment as defined in Section 9.103(63). Bowlina Alley: At least five (5) parking spaces for each alley, plus additional spaces as may be required herein for related uses such as a restaurant. Motor Fuel Stations: At least six (6) parking spaces plus two (2) off-street parking spaces for each service stall. Retail Store. Open Space Retail or Service Shop: At least one (1) off-street parking space for each two hundred (200) square feet of floor area (net). Restaurant. Cafe. Bar. Tavern. Night Club: At least one (1) space for each three (3) seats based on capacity design where there is no design layout, one (1) space for each thirty-five square feet of gross floor area. Provided, however, the City Council may by affirmative vote grant a contractual parking permit reducing the off- street parking requirements for a structure existing on August 8, 1977 by not more than fifty-percent (50%) of this Ordinance When the owner of the lot petitions the City Council and the City Council finds at a hearing on such petition that: (i) The proposed use designed at maximum capacity does not warrant the strict parking requirements of the section; and (ii) The reduction in required off-street parking spaces will not cause an additional burden on other lots or on off-street parking spaces; and (iii) The lot size is not large enough to allow the highest and best use of the property without such contractual parking permit; and REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 15 (iv) The use of the property does not include the sale of intoxicating liquors; and (v) Petitioner has filed an application not less than thirty (30) days before said hearing and has paid a permit fee set by Resolution of the Council; in the absence of a Resolution setting such fee, the application fee shall be $300.00; and (vi) The Petitioner is the owner of good and marketable title to all the property to which the contractual parking permit would apply. Ownership of the property shall be determined by the City Attorney based upon an abstract certified to the current date and supplied to the City Attorney at petitioner's expense no later than fifteen (15) days prior to the hearing on the petition. '(vii) If the petition is granted by the City Council, the contractual parking permit may be issued only after the following conditions have been met: 1) The owner or owners and all lienholders of record shall join in executing the contractual parking permit which document shall be in a form recordable in the office of the Anoka County Recorder. The document shall provide that the rights therein granted to the ~etitioner by the City Council are not transferable or assignable to the petitioner's heirs, successors or assigns, to any person, persons, businesses, corporations or to any other entity or entities. The document shall specify that the contractual parking permit shal} .be valid only for the exact use of the property specified in the permit and that the permit shallbevoid in the event the use of the property is changed or intensified regardless of the amount of off-street parking required for the changed or intensified use. Such document shall be in the form of a covenant running with the real property affected thereby. 2) Uses permitted by a contractual parking permit shall not constitute non-conforming uses within the meaning of the Columbia Heights Zoning Code. 3) A contractual parkingpermit may bedischargedbythe owner of the property by written notice which shall bein a form recordable in the office of the Anoka County Recorder andwhich form shallbeproperly executed by the owner or owners and all lienholders of record and delivered to the City Clerk. REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 16 (v) (w) (x) 4) The contractual parking permit shall lapse upon the use of the property affected for the purposes of serving alcoholic beverages. 5) Upon the contractual parking permit becoming invalid, discharged, or lapsing hereunder, the property affected thereby shall be subject to the strict provisions of the City Code, excepting this Section 9.116(4)(t), and violations of such strict provisions shall subject persons violating to the criminal sanctions therein contained. 6) The covenant referred to herein shall contain provisions allowing the City to enter upon the property in case of violations for the purpose of enforcing the strict provisions of the City Code and to allow the City to obtain such legal and equitable relief as a Court of competent jurisdiction may provide. The covenant shall further provide that the said owner or owners executing the contract shall pay all attorney's fees, court costs, and administrative fees incurred by the City in the enforcement of the covenant. 7) Any covenant entered into hereunder and any contractual parking permit issued hereunder shall automatically expire twenty-five (25) years after the date of filing of the said covenant in the office of the County Recorder. Banks. Offices and/or Public Office Buildings: At least one (1) parking space for each two hundred (200) square feet up to 6,000 square feet of floor space, plus one (1) parking space for each two hundred fifty (250) square feet over 6,000 square feet (net). Undertaking Establishments: One (1) parking space for each five (5) seats or thirty five (35) square feet of seating area where there are no fixed seats, plus one (1) parking space for each two hundred fifty (250) square feet of floor area not used for seating. Furniture Store. Appliance Store. Wholesale. Warehouse: One (1) parking space for every 1.5 employees on major shift or one (1) per 2,000 square feet of floor area (gross), less 10% off total square feet to account for non-useable space, whichever is greater; plus one (1) space per company vehicle. REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 17 (y) Open Sales Lots. Lumber Yards~ Auto Sales: One (1) parking space for each two thousand (2,000) square feet of land up to the first eight thousand (8,000) square feet plus one (1) parking space for each four thousand (4,000) square feet of land up to a parcel of 24,000 square feet plus one (1) parking space for each six thousand (6,000) square feet thereafter. (z) Auto ReDair. Boat .and Marina Sales. Garden Store. Trade Service Shops: Four (4).parking spaces plus one (1) for each eight hundred (800) square feet of floor area over the first 1,000 square feet. (aa) Skate. Dance Halls Miniature Golf. Private Clubs. Ice Arenas and Other Recreational Centers: Ten (10) parking spaces plus one (1) additional space for each two hundred (200) square feet of floor area (net). (bb) ~anufacturing. Fabricatina or Processina of a Product or ~ One space for every 1.5 employees on major shift or one (1) per 600 square feet of floor area (gross), less 10%'off total square feet to account for non-useable space, whichever is greater; plus one (1) space for each company vehicle (unless vehicle or vehicles are already accounted for in requirements). (cc) Office space in Industrial (I & I-2% zone areas: One (1) parking space per 300 square feet of floor area (gross). (dd) For industrial zone areas only (I, I-2) and for industrial purposes only, if the owner cannot meet the required parking requirements, the Planning and Zoning Commission may recommend, and the City Council may approve a "parking plan" for required ~arking spaces according to the applicants plan which w~11 propose to initially install only a portion of the required parking spaces, but could demonstrate that the full amount of required parking could be installed on the property as determined by the City. Other requirements include: (1) Applicant must submit a site plan which will show sufficient land available to reinstate all required parking if use of the property changes, or if the City determines greater amount of parking is necessary. (2) Whenever industrial properties change ownership, the use and parking spaces provided maybe reviewed by City staff to determine if adequate parking is being provided or if more spaces need to be installed from the amount set aside. REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 18 (3) The applicants site plan must show that parking is provided for employees according to Section 9.116(4)(x)(bb). First Reading: July 24, 1995 Motion by Peterson, second by Petkoff to establish August 14, 1995 at approximately 7:00 p.m. for the second reading of Ordinance No. 1306. Roll call: All ayes d. Resolution No. 95-33 Being a Resolution Ordering an Improvement for Alley Construction This alley is located from 37th to 38th Avenues west of Quincy Street. It serves only three properties. The City Manager reviewed the proposal for the alley construction and its associated costs. The costs will be shared by the affected property owners and the City. Motion by Jolly, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call.: All ayes RESOLUTION NO. 95-33 BEING A RESOLUTION ORDERING IMPROVEMENTS BE IT HEREBY RESOLVED by the City of Columbia Heights on the 26th day of June., 1995 ordered notice of a hearing to be given to property owners, and WHEREAS, pursuant to a notice of hearing certain residents appeared at a Council Meeting on the 24th day of July, 1995, and WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the location and extent of such improvements is as follows: REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 19 So Alley construction, from 37th Avenue Northeast to 38th Avenue Northeast, West of Quincy Street. The proposed alley is 12 feet in width. Work would include new aggregate base, new bituminous alley Surfacing, concrete curb and gutter with alley apron replacement, concrete sidewalk replacement, required concrete step replacement, resodding, and miscellaneous associated construction items. That the materials to be used are as follows:. Aggregate base, bituminous surfacing, concrete curb & gutter, concrete sidewalk and alley aprons, .sod, and various related cOnstruction items. That a careful estimate of the cost of the improvements has been made by.the City Manager and the several lots and parcels of land fronting upon and adjacent to such proposed improvements, whichbedeemedbenefited thereby, were properly notified of said hearings, and That the City Manager shall owners of the several parcels can be ascertained. also list the names and so improved as nearly as That the City Manager shall proceed with the .improvements, or portions of the improvements as stated herein. These improvements shall also be known as P.I.R. #921 - Project ~9515. Passed this 24th day of July, 1995 Offered by: Seconded by: Roll call: Jolly Peterson All ayes Mayor Joseph Sturdevant Jo-Anne student, Council secretary e. ResolutiOn No. 95-34 Bein~ a Resolution Re~arding CDBG ~eighbOrhood Revitalization at 4656 .Monroe Street Northeask REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 20 Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. RESOLUTION NO. 95-34 RESOLUTION OF ~HE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AUTHORIZING THE PURCHASE OF 4656 MONROE STREET NORTHEAST WHEREAS, the City Council of the City of Columbia Heights (the "City") has an on-going Community Development Block Grant (CDBG) funded Neighborhood Revitalization Program; and WHEREAS, the City has found that there exists conditions of deterioration, substandard residential structures, residential units in need of repairs which are in violation of the City Housing Code and City Ordinances or there exists a need (due to blighting influences) for intervention by the City to prevent further deterioration of the area; and WHEREAS, the City has an option to acquire one such single family pursuant to the Purchase Agreement by and between the City of Columbia Heights and James A. and Karen L. Fredrickson (the "Seller") and such Purchase Agreement has been signed by the Seller and provided to the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that: 1. The City Council hereby approves the terms of the Purchase Agreement between the City and James A. and Karen L. Fredrickson and authorizes the Mayor and the City Manager to sign it on behalf of the City at a purchase price of $33,000 which is established as the fair market value based on the market value established by the formal appraisal of the property by Watson Appraisal. 2. The City Council hereby authorizes the City Manager to handle all the requirements and conditions in order for the City to complete the transaction contemplated in the Purchase Agreements. 3. The city Council approves payment of the purchase cost from the City CDBG Program funds. REGULAR COUNCIL MEETING JULY 24, 1994 PAGE 21 Passed this 24th day of July, 1995. Offered by: Seconded by: Roll call: Ruettimann Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary f. Resolution NO. 95-95 Being a Resolution Reaardina CDBG Neighborhood Revitalization of 4550-52Fillmore Street Motion by Petkoff, second by Ruettimann to waive the reading of'the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-35 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AUTHORIZING THE PURCHASE OF 4550-52 FIT3~ORE STREET NORTHEAST WHEREAS, the City Council of the City of Columbia Heights (the "City") has an on-going Community Development Block Grant (CDBG) funded Neighborhood Revitalization Program; and WHEREAS, the City has found that there exists conditions of deterioration, substandard residential structures, residential units in need of repairs which are in violation of the City Housing Code and City Ordinances or there exists a need (due to blighting influences) for intervention by the City to prevent further deterioration of the area; and WHEREAS, the City has an option to acquire one such duplex residential pursuant to the Purchase Agreement by and between the City of Columbia Heights and LaJos J. and Edith L. Horvath (the "Seller") and such Purchase Agreement has been signedby the Seller and provided to the City Council. NOW, THEREFORE, BE IT RESOLVED bytheCity Council of the City of Columbia Heights that: REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 22 The City Council hereby approves the terms of the Purchase Agreement (on 4550-52 Fillmore Street Northeast) between the City and LaJos J. and Edith L. Horvath and authorizes 'the Mayor and City Manager to sign it on behalf of the City at a purchase price of $63,000 which is established as the fair market value based on the value established by the formal appraisal of the property by Watson Appraisal. The City Council hereby authorizes the City Manager to handle all the requirements and conditions in order for the City to complete the transaction contemplated in the Purchase Agreement. The City Council approves the payment of the purchase cost from the City CDBG Program funds. Offered by: Seconded by: Roll call: Petkoff Ruettimann Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary g. Resolution No. 95-36 Being a Resolution Reaarding ~DBG Neiahborhood Revitalization of 4549-51 Taylor Street Motion by Ruettimann, second by Petkoff to waive the reading of the resolution there being ample copies available for the public. Roll call: Ail ayes RESOLUTION NO. 95-36 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AUTHORIZING THE PURCHASE OF 4549-51 TAYLOR STREET NORTHEAST WHEREAS, the City Council of the City of Columbia Heights (the "City") has an on-going Community Development Block Grant (CDBG) funded Neighborhood Revitalization Program; and WHEREAS, the City has found that there exists conditions of deterioration, substandard residential structures, residential units in need of repairs which are in violation of the City Housing Code and City Ordinances or there exists a need (due to blighting influences) for intervention by the City to prevent further deterioration of the area; and REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 23 WHEREAS, the City has the option to acquire one such duplex residential pursuant to thePurchase Agreement by and between the City of Columbia Heights and Gordon L. and Joan R. Bixler (the "Seller") and such Purchase Agreement has been signed by the Seller and provided to the City Council. NOW, THEREFORE, BE IT RESOLVEDbythe City Council of the City of Columbia Heights that: The City Council hereby approves the terms of the Purchase Agreement (on 4549-51 Taylor Street Northeast) between the City and Gordon L. and Joan R. Bixler and authorizes the Mayor and City Manager to sign it on behalf of the City at a purchase price of $63,900 which is established as the fair market value based on the amount being the price for the property offered for sale through Centennial Real Estate and the value being less than value established by the formal appraisal of the property by Watson Appraisal. The City Council hereby authorizes the City Manager to handle all the requirements and conditions in order for the City to complete the transaction comtemplated in the Purchase Agreements. The City Council approves payment of the purchase cost from the City CDBG Program funds. Passed this 24th day of July, 1995. Offered by: Seconded by: Roll call: Ruettimann Petkoff All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary h. Resolution No. 95-97 Regarding a Labor Aareement Between ~he.City of Col,~mbia H~ights and the International Association of Firefighters. Effective January 1. 1995 - December 31. 1996 Motion by Ruettimann, second by Petkoff to waive the reading of the resolution there being ample copies available for the public. Roll call: Ail ayes REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 24 RESOLUTION NO. 95-37 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 1216 WHEREAS, negotiations have proceeded between the International Association of Firefighters (IAFF), Local 1216, representing firefighters of the City, and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 1995 and 1996; WHEREAS, a copy of said contract is available for inspection at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1995 and 1996 for IAFF bargaining unit employees of the City. AND BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this 24th day of July, 1995. Offered by: Seconded by: Roll call: Ruettimann Petkoff Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary i. Resolution No. 95-38 Regarding Labor Agreement Between the City of Col%h~bia Heights and Teamsters. Local 320-Police Sergeants. Effective January 1. 1995 - December 31. 1996. Motion by Peterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: Ail ayes RE~OLUTION NO. 95-38 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS ARD TEAMSTERS, LOCAL 320, POLICE SERGEANTS REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 25 WHEREAS, negotiations have 'proceeded between the Teamsters, Local 320, representing Police Sergeants of the City and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 1995 and 1996. WHEREAS, a copy of said contract is available for inspection at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1995 and 1996 for Teamsters, Local 320 - Police Sergeants, bargaining unit employees of the City; and, BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this 24th day of July, 1995. Offered by: Seconded by: Roll call: Peterson Ruettimann All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary j. Resolution No. 95-99 Regarding Labor Aareement Between %he city of columbia Heights and the Teamsters. Local 320. Police Officers. Effective January 1. 1995 to December 31. Motion byRuettimann, second byPeterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes ~tESOLUTION NO. 95-39 REGARDING LABOR'AGREEMENTBETWEENCITY OF COLUMBIAHEIGHTSAND TEAMSTERS, LOCAL 320, POLICE OFFICERS WHEREAS, negotiations have .proceeded between the Teamsters, Local 320, representing Police Officers of the City and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 1995 and 1996; REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 26 WHEREAS, a copy Of said contract is available for inspection at the office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1995 and 1996 for Teamsters, Local 320, Police Officers bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this 24th day of July, 1995 Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Motion by Ruettimann, second by Peterson to authorize the Mayor and City Manager to execute the necessary documents with Standard Insurance of Portland for long term disability insurance for the police officers. Roll call: All ayes Motion by Ruettimann, second by Peterson to authorize the Mayor and City Manager to execute the necessary documents with Denticare for dental coverage for the police officers. Roll call: All ayes k. Resolution No. 95-40 Designating Fund Balance in the General Fund and the Library_ Fund for Workina Capital Motion by Ruettimann, second by Peterson to table consideration of this matter until the July 31st Council work session. Roll call: All ayes 1. Resolution No. 95-41 Being a Resolution Transferring Fund Balance from the General Fund to the Fast COPS Fund The Fast COPS grant is for a period of three years. Concern for the fourth year funding was expressed. Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 27 p~ESOLUTION NO. 95-41 RESOLUTION OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, TRANSFERRING FUND BALANCE FROM THE GENERAL FUND TO THE FAST COPS FUND WHEREAS, the City of Columbia Heights applied for a federal Fast COPS grant to provide additional POlice services; and WHEREAS, the federal Fast COPS grant was approved and awarded to the City of Columbia Heights; and WHEREAS, the City Council desires to fund the three year City portion of this grant from fund balance from the General Fund; NOW, THEREFORE, BE IT RESOLVEDbythe City Council of the City of Columbia Heights, Minnesota, that the City will transfer $76,363 in fund balance from the General Fund to the Fast COPS Fund. Offered by: 'Seconded by: Roll call: RUettimann Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary m. Resolution No. 95-42 Being a Resolution Approvina City Council Bylaws of Proceduresand Decorum The City Manager reviewed the Bylaws. One understand the wisdom of not cablecasting after the Open Mike POrtion. resident did not the meeting until Motion by Peterson, second byPetkoff to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-42 BEING A RESOLUTION ADOPTING CITY OF COLUMBIA HEIGHTS BYLAWS OF PROCEDURES AND DECORUM WHEREAS: The purpose of the attached Bylaws of Procedures and Decorum is to assure an accurate, timely and consistent method of developing and maintaining the various actions related to meetings of the City Council; and REGULAR COUNCIL MEETING JULY 24, 1995 PAGE 28 Bylaws also assure retrieval of documents and data previously considered and notification of affected individuals and businesses; and The City Charter, City Ordinances Statutes governing the City Council supplemented by these Bylaws; and and State shall be In all matters of Parliamentary Procedure, the Council shall be governed by the latest printed edition of Robert's Rul~ of Order, except as addressed by these Bylaws. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Columbia Heights hereby authorizes the adoption of the attached Bylaws of Procedures and Decorum. Passed this 24th day of July, 1995. Offered by: Seconded by: Roll call: Peterson Petkoff All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary n. Resolution No. 95-43 Approving Amendment Development Agreement for Barnick - 500 38th Avenue Building Project Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-43 RESOLUTION TO APPROVE THE CONTRACT FOR PRIVATE DEVELOPMENT BY AND AMONG THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AND ROBERT C. BARNICK AND PRISCIT.T.A A. BARNICK D/B/A/ METRO ASSEMBLIES, A SOLE PROPRIETORSHIP (THE "DEVELOPMENT CONTRACT") WHEREAS, Robert C. Barnick and Priscilla A. Barnick d/b/a/ Metro Assemblies, a sole proprietorship (the "developer") has proposed to develop certain property within the Multi-Use Redevelopment Project area (the "Project") in the City; and REGULAR COUN~ILMEETING JULY 24, 1995 PAGE 29 WHEREAS, the developer and the City of Columbia Heights (the "City") entered into that certain "Exclusive Negotiation Agreement" dated May 8, 1995; and WHEREAS, the developer and the City of Columbia Heights (the "City") agreed to use their best efforts to attempt to negotiate and formulate a definitive Development Contract which is to contain the terms and conditions for the Housing and Redevelopment Authority's acquisition and sale of such lands within the Project to the developer (the "Development Property") and the terms and conditions for the developer to undertake and complete~he renovation and expansion of a 5,000 square foot office/warehouse facility (the "Minimum Improvements"); and WHEREAS, the City authorized the preparation of the proposed Development Contract for review and approval by the City and Authority Board of Commissioners and the developer; and WHEREAS, the Authority Board of Commissioners did review and approve the Development Contract at the Authority's meeting held on July 18, 1995. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights as follows: 1. The Development Contract is approved and the City Council agrees to execute the Development Contract and carry out the City's obligations thereunder subject to the closing and transfer of title to the Development Property to be conveyed to the Developer by Quit Claim Deed pursuant to the terms of this Development Contract. 2. The City Manager and Authority's Executive Director are authorized to make only non-material corrections to the final Development Contract for execution by the proper City and Authority officials onbehalf of the City and Authority at the closing and transfer of title to the Development Property. Approved by the City Council of the City of Columbia Heights this 24th day of July, 1995. Offered by: Seconded by: Roll call: Ruettimann Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary PF. GULAR COUNCIL MEETING JULY 24, 1995 PAGE 30 COMMUNICATIONS a. Plannina and Zoning Commission The minutes of the July 11, 1995 Planning and Zoning Commission Meeting were included in the agenda packet for informational purposes only. OLD BUSINESS There were no items of old business. NEW BUSINESS a. Agreement Between the City of Columbia Heights and Columbia Park Medical Group for ODeration and Maintenance of a Parking Ramp 'The City Attorney had reviewed the changes in the agreement and found them to be acceptable. Motion by Peterson, second by Jolly to approve the agreement between the City of Columbia Heights and Columbia Park Medical Group for the operation and maintenance of a parking ramp with the Mayor and City Manager authorized to sign the subject agreement. Roll call: All ayes b. Award of Contract to Seal Well at Jackson Pond Motion by Peterson, second by Petkoff to award the bid to seal inverted well at Jackson Pond, Municipal Project ~9511, to E.H. Renner & Sons of Elk River, Minnesota, based upon their low, qualified, responsible bid in the amount of $9,500 with funds to be appropriated from Line Item 662-49499-5130, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes c. Authorize Creation of One Fulltime Meter Reader Position Members of the Council felt this issue required additional discussion. Motion by Ruettimann, second by Petkoff to table approval of a fulltime meter reader position to the July 31, 1995 Council work session. Roll call: All ayes REGULAR COUNCILMEETING JULY 24, 1995 PAGE 31 a. ReDort of the City Manaaer The City Manager's report was submitted in written form and the following items were discussed: Anoka County HRA Special Benefits Levy: The City Manager advised this matter requires additiona~ discussion as a response must besubmitted to Anoka County byAugust 18th. The matter will be included on the agenda for the July 31st Council work session. ~eDlacement of Space for Public Works with.Sale of Building: Co~ncilmember Joily inquired as to what a~angements are bein~ made to accommodate storage space for Public Works Department equipment. The building in which this equipment is currently being stored has been sold. The City Manager responded this is a project of the Public Works Director. b. ReDort of the City Attorney The City Attorney had nothing to report at this time. Motion by Peterson, second by Petkoff to adjourn the meeting at 9:20 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: 8/14/95 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO. 6 PUBLIC WORKS ITEM: ESTABLISH A PUBLIC HEARING TO BY: M. Winson ~) BY:~ NO. CONSIDER ALLEY LIGHTING IN DATE: 8/7/95~ DATE: Please establish a Public Hearing date for formal consideration of assessing four alley lights to benefitted properties. Petitions requesting each light are attached. The proposed light locations and properties involved are shown on the attached sketches. RECOMMENDED MOTION: Move to establish September 11, 1995, 7:00 P.M. as a Public Hearing for consideration of alley lighting at the following locations: 39th Avenue to 40th Avenue, Mill Street to Jefferson Street 39th Avenue to 40th Avenue, Jefferson St. to Quincy St. (between 666 and 672 40th Ave.) & (between 696 and 700 40th Ave.) Quincy Street to Jackson Street, Jackson Street to 40th Avenue MAW:jb 95-463 Attachment COUNCIL ACTION: PETITION ALLEY LIGHT: MILL-JEFFERSON, SOUTH OF 40TH. We the undersigned petition the City Council of Columbia Heights to install one 100 watt HPS street light in the alley. The light will be installed on the pole between 612 and 620 40th Ave. We understand that we will be assessed annually for the light. For a 40' wide lot, the current cost is approximately $12.40 per property per year. This cost will increase with increases in the electric rate. INSTALL NAME , ADDRESS LIGHT DO NOT INSTALL LIGHT '.I.S NOIgNIHSVM ~ PETITION ALLEY LIGHT: JEFFERSON-QUINCY, SOUTH OF 40TH. (BETWEEN 666 AND 672 40TH AVE.) We the undersigned petition the City Council of Columbia Heights to install one 100 watt HPS street light in the alley. The light will be installed on the pole between 666 and 672 40th Ave. We understand that we will be assessed annually for the light. For a 50' wide lot, the current cost is approximately $12.50 per property per year. This cost will increase with increases in the electric rate. INSTALL LIGHT DO NOT INSTALL LIGHT PETITION ALLEY LIGHT: JEFFERSON-QUINCY, SOUTH OF 40TH. (BETWEEN 696 AND 700 40TH AVE.) We the undersigned petition the City Council of Columbia Heights to install one 100 watt HPS street light in the alley. The light will be installed on the pole between 696 and 700 40th Ave. We understand that we will be assessed annually for the light. For a 50' wide lot, the current cost is approximately $12.50 per property per year. This cost will increase with increases in the electric rate. .NAME ADDRESS INSTALL LIGHT .7 DO NOT INSTALL LIGHT PETITION ALLEY LIGHT: QUINCY - JACKSON, 39TH- 40TH. We the undersigned petition the City Council of Columbia Heights to install one 100 watt HPS street light in the alley. The light will be installed on the pole between 3952 and 3956 Jackson St. We understand that we will be assessed annually for the light. For a 40' wide lot, the current cost is approximately $10.00 per property per year. This cost will increase with increases in the electric rate. NAME ADDRESS INSTALL LIGHT DO NOT INSTALL LIGHT ~ k 40TH AVENUE 2 ~ 37 36 ~ 30 27 [ 6 ' Assessment Address Footaqe t 6 '~' 3939 Quincy Street N.E. ,30 3943 Quincy Street N.E. 80 3953 Quincy Street N.E. 40 Icj ,- 3957 Quincy Street N.E. 40 3959 Quincy Street N.E. 80 3967 Quincy Street N.E. 30 3938 Jackson Street N.E. 30 3944 Jackson Street N.E. 40 3948 Jackson Street N.E. 40 3952 Jackson Street N.E. 40 3956 Jackson Street N.E. 40 3960 Jackson Street N.E. 65 3968 Jackson Street N.E. 45 600 CITY COUNCIL LETTER Meeting of: August 14, 1995 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER' S NO: 6 CON$SNI CITY MANAGER'S APPROVAL ITEM: 500 CLUB REQUEST TO HOLD TENTH ANNUAL BY: PAT HENTGES BY: ~ NO: KIELBASA DAYS CELEBRATION ~o~. ~ DATE: 8-3-95 DAT For the past nine years, the City Council has approved the request of The 500 Club, 500 40th Avenue N.E. to serve beer and have live music outside of their building as part of their Kielbasa Days Celebration. Mr. Pastuszak is again requesting authorization to do so September 9th and 10th, 1995, between 3:00 P.M. - 8:00 P.M. In the past, this event has caused no problems. RECOMMENDED MOTION: Move to authorize The 500 Club to serve beer and have live music in their parking lot on September 9th and 10th, 1995, from 3:00-8:00 P.M. each day, in conjunction with their Tenth Annual Kielbasa Days Celebration at 500 40th Avenue N.E. COUNCIL ACTION: July 24, 1995 TO WHOM IT MAY CONCERN: The 500 Club, 500-40th Ave., N.E., proposes to AU~ 3 1995 hold its Tenth ANNUAL KIELBASA DAYS CELEBRATION in C!~."~ 9~ ~;~%.!~ 14~!~i~. the parking lot at the rear of the club. The Kielbasa Days celebration will be held on Sept. 8th, 9th, and 10th. Sept. 8th will be held indoors only, the 9th and 10th will be from 3:00p.m. to 8:00 p.m., which will be held in the parking lot at the rear of the club. A canopy will be erected and plans are to serve Kielbasa sandwiches, beer, soft drinks and snacks under the canopy. Old time music will be played for the enter- tainment of the patrons attending. -Frank J. Pa~ 500 Club 500 40th Ave. N.E. Col. Hgts., MN. 55421 Phone: 788-2679 CITY COUNCIL ~.ETTER Meeting of: August 14, 1995 CONSENT AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 6 CITY MANAGER APPROVAL MANAGER ~ DATE: 8-3-95 ? Each year, the National Association of Telecommunications Officers and Advisors holds a national conference. The conference provides an opportunity to learn more about cable regulation, legislation, technology, municipal programming and franchise administration. This conference is particularly timely due to the passage of the 1992 Cable Act and subsequent FCC rules and regulations, and the City's certification as a rate regulator, and the ever changing legislative environment surrounding telecommunications. Monies are budgeted for this conference in the cable budget. RECOMMENDED MOTION: Move to authorize the attendance of Linda Magee, Assistant to the City Manager, at the National Association of Telecommunications Officers and Advisors Conference to be held in Albuquerque, New Mexico, from September 20-23, 1995, and that all related expenses be reimbursed from Funds 225-49844-3105 and 225-49844-3320. COUNCIL ACTION: The National Association of Telecommunications Officers & Advisors c/o Rutherford Crest & Associates 3925 NE 37th Avenue Portland. OR 97212-1843 TELECOMMUNICATIONS CROSSROADS: Facing the Challenge About NATOA The National Association of Telecommunications Officers & Advisors (NATOA) is a non-profit professional organization serving city and county governments and regional authorities in the development, regulation, and administration of cable franchises and other telecommunications systems. NATOA's major objectives are to: · Provide technical assistance and information services to its members. · Keep our membership informed of legislative, judicial, regulatory and technical developments that impact local governments. · Sponsor educational conferences and training seminars on telecommunications and cable issues in order to share information and experiences on what local governments are doing in franchising and planning. Pre-Sort~ First Class U.S. Posta PAID Portland, Permit #1 CITY OF COLUMBIA HEIGHTS AUTHORIZATION RF.O~T FOR CON'FE~NCi~% WORKSHOPS, This completed form must be presented to the City Manager by the Monday preceding the regular Council Meeting fo/approval of attena_n_nce. DATE OF REQUF~T: 8- 2 - 9 5 . , NATIONAL NAME OF ACTIVITY: $13o0 ASSOCIATION OF;TELECOMMUNICATIONS OFFICERS & ADVISORS (NATOA) '" ' ' ' 225-4~44-310b (l~egis.) ACCOUNT ~: 225-49844-3320 (Hotel., ai rtare; mea Is) NO suFFICIENT FUNDS I~MAINING: x ~ NO ESTIMATED COST: BUDGETF..D FOR: x . YES NAME OF INDIVIDUALS ATTENDING: Li nda L.. Magee WHEN: September 20-.23, 1995 WHERE: Albuquerque, New Mexico PURPOSE OF EVENT: NATOA's annual conference which provides cable regulation , legislation, technology, municipal programming information pertalnlng to and franchlse admlnlstrati HOW WILL THIS ACTIVITY HELP YOU AND/OR YOUR DEPARTMENT? Of particular signiflcance subsequent FCC rules and regula- ever changing legislative envlro and importance due to the passage of the 1992 Cable Act and .tions, the City's certification as a rate regulator and the ment surrounding telecommunications. PLEASE ATTACH ANY BROCHURES OR INFORMATION RELATED TO THIS EVENT. SIGNATUAES: i DEPARTMENT HEAD. DATE DATE DATE DATE DIVISION HEAD , CITY MANAGER IF REQUIRED, APPROVAL BY CITY COUNCIL: . Upon approval by the City Manager, or City CounCil (if applicable), a copy of this forTM will be submitted to the Finance Department and appropriate Division Head. This form is not a registration form or a request for pre- registration monies. CITY COUNCIL LETTER Meeting of : August 14, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: 6 Recreation APPROVAL ITEM: Attendance at NRPA Conference BY: Randy Quale ~ BY~ by Recreation Director~ ~ ~ NO: · , DATE: August 2, 1995 The National Recreation and Parks Association is holding their annual National Recreation & Park Congress in San Antonio, Texas on October 5 - 9, 1995. The Congress is an excellent opportunity to gain insightful information on the management of Recreation programs and facilities through the various educational sessions. The Recreation Director last attended an out of state National Congress in 1993. The 1995 budget includes funds for attendance at this congress. The estimated cost is $975.00. RECOMMENDED MOTION: Move to authorize the attendance of the Recreation Director at the National Recreation and Park Association Congress to be held in San Antonio, Texas from October 5 - 9, 1995; and, that all related expenses be reimbursed from funds 101-45000- 3105 and 101-45000-3320. COUNCIL ACTION: ADMIN: CCNRPA.95 CITY OF COLUMBIA BEIGETS AUTHORIZATION REQUEST FOR CO~FERENCRS, SCHOOLS AND SEMINARS This completed fo~m must be presented to the City ~_.,a~er by the l~ednesday pre- cedin~ the re~ulac Council Meetin~ for approval of attendance. NAME OF ACTIVITY: ESTIMATED COST: ACCOUNT BUDGETED FOR: )(~ YES NO NA~E OF IEDIVIDUAL~ ATTENDING: SUFFICIENT FUNDS REMAINING: NO HOW WILL THIS ACTIVITY HEM YOU AND/OR YOUR DEPARTMENT? PLEASE ATTACIt AN'/ BROCHURES OR INFOP~TION RELATED TO TltIS EVENT. DIVISION BEAD c~rY HANAGER DATE DATE DATE IF REQUIRED, APPROVAL FI CITY COUNCIL: DATE Upon approval by the City Manager, or City Council (if applicable), a copy of this form will be submitted to the Finance Department and appropriate Division ~ead. This form is not a registration form or a request for pre-registration monies. 07/03/86/bJ TRAVEL ADVANCE REC~UEST Name: Name and Location of Event: Date: From To Amount of Advance Transportation City Manager's Approval: Meals, Lodging & Incidentals Registration Fee Other - Specify TOTAL ADVANCE Date Acctg $ Code: If any item is to be pa;d directly by the city, write "direct" in blank and do not |nclude an amount in "Total Advance'~ IN SIGNING BELOW, I 1) Acknowledge the above requested amount Is an advance payment for travel and attendance at the above stated function. 2) Agree to submit within five working days from the date of my return a travel expense report itemizing authorized expenditures and agree to refund to the City of Columbia Heights that portion of the advance not expended. Date Signature of Recipient Registration Form II II II II II II II ICI I-II I II 'FI IndividualMembership #Primary Branch Title ~Telephone#( ~ ) Organization Address City, State Zip FirstNameornicknameforbadge(8 letters only) ~ [-~ ['-] ~'~ ~ ['-] [-']~ Spouse/Guest Name l II II II II-T-il II II II II II II II-II-II-] If Certified, choose ONE CLP ~ CLA CTRS Conference Fees NRPAMember Non-Member Total Full Delegate Package .. $250(A) .... .. $315.CB). ..... $ Retiree Package $135(C) $175(D) $ Spouse/Guest Package $120(E) $120 (E) $ Please check one Branch meal Function for each registrant above. AFRS Reception (AF) APRS Social (AP) CBM Luncheon (CA) AFRS/PTI Package $200(1) Limited Package $190(Y) Student Package $120(G) Research Symposium $125(O). LAS Luncheon (LA) NAS Luncheon (NA) NSPR Breakfast (NS) Daily Registration (Please circle day (s)) Delegate $1(150) Student $55(M) Pre-Congress Institutes SpecialFocusSeminars On-Sitelnstitutes Spouse/Guest Tours Additional Tickets Ordered $260(2) $255(Z) $~50(H) $~8o(P) Thurs. Fri. $140(J)x.~ $75(N)x~ ~ NTRS Luncheon (NT) $ $. $ $ Sat. Sun. #days $ #days $ Sub-Total A $ Sub-Total B -$' Sub-Total C $ Sub-Total D $ Sub-Total E $ Total Amount Due $ CTRA PAYMENT INFORMATION Check# PurchaseOrder #, PO Authorized by: Phone # I authorize NRPAto charge my VISA __ MC Account# Exp. Date SignatureRequired Date For NRPA Office Use Only AdV a n'ce *.Registrations must be received with payment by September 1, 1995 INDIVIDUAL MEMBERSHIP# MUST BE ON REGISTRATION FORM TO RECEIVE MEMBER _. ..... RATE.... IF YOU CANNOT LOCATE YOUR MEMBERSHIP #, PLEASE CALL MEMBERSHIP SERVICES 1-800-626-6772 l$$$1-$$$1 Return to: NRPA Congress Registration, 2775 South Quincy St., Suite 300, Arlington, VA 22206 Fax# (703) 671-6772 (For credit card and purchase order payments only) Registration Form Pre-Congress Institutes APRS Management Institute Aquatic Recreation Therapy Institute Commercial Sponsorhip Institute Playground Safety Inspector Certification Course Playground Safety Inspector Certification Exam Urban Strategies Institute Youth At Risk Programming Institute NRPA Member 2s (]2) 2oo 02) 70 (I3) 175(I4) 75 05) 50 (I6) 5o (17) Non -Member $ 50 $ 275 (J2) $125 (J3) $ 250 04) $ 225 (Js) $ loo (J6) $ Ioo (J7) Sub-Total Special Focus Seminars (Thursday Only) #1 Here's the Crisis $ 45 (FI) #2 Managing and Resol~Ang Conflict $ 45 (F3) #3 H~::.ingtheMark $ 45 (F5) #4 Communicate, Mutate or Die $ 45 (F7) #5 Satisfaction is Winning $ 45 (F9) $75(m) $ $75(m) $ s75(~) $75(~) $75(~) $ Sub-~tal B $ On-S;te Institutes 1st Choice On-Site# Thursday Only # Qty.~ 2nd Choice On-Site# # Qty~ Sub-Total C $ Spouse[Guest Tours 1st Choice Thursday AM Walking Tour/San Antonio Qty Thursday PM Walking Tour/San Antonio Qty Thursday Three Centuries Qty Friday Viticultural/Historical Texas Qty Friday Texas Legends Qty Saturday Shoppers Paradise Qty Sunday LBJ Ranch Qty 2nd Choice Qty x $12 (SI) $ Qty x $12 (S2) $ Qty x $40 (S3) $ Qty x $43 (S4) $ Qty x $18 (SS) $ Qty x $32 (S6) $ Qty x $38 (S7) $ Sub-Total D $ Additional Tickets - Available to Registered Delegates Branch Meal Function - Check Choice Below AFRS Reception (XF) ~ APRS Social (XA) ~ CBM Luncheon (XC) Branch Function checked EMS Banquet Student Branch Luncheon NRPA Congress Social Exhibit Hall Reception LASLuncheon (XL) NAS Luncheon (XQ) NSPR Breakfast (XN) Qly x $30 $ m~ Qty x $30 (EM) $ Qty x $20 (XB) $ Qty x $30 (XY) $ Qty x $20 (XO) $ Sub-Total E $ NTRS Luncheon (XT) SPRE Banquet (XS) NRPA Congress Accessibility - To accommodate specialneedscall: Herb Manger, City of San Antonio Phone: (210) 821-3018 or FAX: (210) 821-3045 " CITY COUNCIL LETTER Meeting of: 8/14/95 .AGENDA SECTION: C 0NS E NT ORIGINATING DEPARTMENT: CITY MANAGER NO. 6 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: M. Winson ~v~ ~]E.~~F The recent sale of the 500 38th Avenue building by the City has left Public Works with a critical shortage of enclosed storage space. Staff proposes to replace this space with a 6,000 square foot metal pole barn building in the MSC yard. The building is proposed to be located in a portion of the current Recycling Center and would be partially used by the Recycling Center staff. It is estimated that the building by itself will cost $45-$50,000. Separate quotations will be sought for ancillary items such as fencing and electrical. RECOMMENDED MOTION: Move to authorize staff to seek bids for a cold storage building. MAW:jb 95-464 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 14, 1995 AGENDA SECTION: CONSENT .... ORIGINATING DEPT:: CITY MANAGER NO: ' 6 '~ ~'-- ~ · Planning and Zoning APPROVAL ITEM: Conditional Use Permit, James Eng BY: Tina Goodroa~d~ B~~ NO: Case ~9508-35, '5101 University Ave. DATE: August 8, 1995 The Planning and Zoning Commission reviewed the request of Mr. James Eng for a Conditional Use Permit to allow the operation of minor automotive repair at 5101 University Avenue. This store will be a new occupant of an already existing auto service shop and will be purchased in the future by Mr. Eng. Section 9.113(2) (g) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit for the operation of motor fuel stations (minor) and major fuel stations with minor repairs (not to exceed four bays) subject to Section 9.116(14). As you may recall, in May 1995, Heights Auto Repair received a Conditional Use Permit for operation of a minor repair shop at this same location. They have since moved out early in July. The Conditional Use Permit was contingent upon several items, most of which were completed. The new occupants have been told they will have to complete the striping of the parking lot and repair the dumpster. These were the only items left uncomplete by Heights Auto Repair. This type of use requires six (6) off-street parking spaces, nine of which are indicated on the site plan. A letter from the new occupant explains the work to be performed at the site as the installation of only mufflers, brakes, shocks and struts. Each of these are minor repairs and are permitted. The new occupants are also intending to completely repaint the exterior, clean in and around the building, stripe the parking lot and install a new lighted canopy across the front of the building. The new occupants are hoping that this location will be the first of a franchise for their business. The Planning and Zoning Commission recommends approval of the Conditional Use Permit contingent upon the following items being completed by August 31, 1995: 1. The parking lot be striped and the lot be properly maintained according to City Ordinances. 2. The dumpster enclosure be repaired and kept closed. RECOMMENDED MOTION: Move to approve the Conditional Use Permit for 5101 University Avenue contingent upon the following £tems being completed by August 31, 1995. 1. The parking lot be striped and the lot be properly maintained according to City Ordinances. 2. The dumpster enclosure be repaired and kept closed. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Application For: Rezoning Variance Privacy Pence Conditional Use Permit Subdivision Approval Site Plan Approval Other 1. Street Address of Subject Property~ 2. Legal Description of Subject Property, . A_pplicant: 4. Owner.: Phone= ~' 7.~ Phone:, Zonin~: Applicable City Ordinance Number Present ~oning Section , Proposed ~onin~ , Exhibits Submitted (maps, diagrams, etc.) ~ , Acknowledgment and Signature~ The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia'Heights to take the 'ein are true and that all work herein action herein requested, Ordinances of the City o£ Columbia Heights ~J~at all stateme~her mentioned .ill be done~ccordance wi~2t ~/~fe O, Sitnature of lpplic~ . ,.,.. THOMAS ENG 5575 West 78th Street Edina, MN 55439 July 17, 1995 City of Columbia Heights Attention: Tina Goodroads Dear Tina, This letter is in reference to the service station located at 5101 University Avenue NE. The future plans for this location are as follows: 1) Muffler shop: A THIRTY MINUTE MUFFLER Work to be performed at this location will be mufflers, brakes, shocks and struts. The plans for changes in and around the building are as follows: 1) 2) 3) 4) Total repainting Clean up Stripe parking lot Lighted new canopy across front of building Sincerely, Tom Eng CITY COUNCIL LETTER M¢¢tingof: August 14, 1995 ORIGINATING DEPARTMENT: CITY MANAGER AGENDA SECTION: £0NSENT ELECT I 0NS ~ APPROVAL NO: ~) BY: J, STUDENT r E..(~~ BY: ITEM: DESIGNATING ELECTION JUDGES~ A.~~) DATE: AUGUST 9, 19~5 DAT NO: , Attached ls the list of judges for the 1995 Primary and General elections and the resolution designating those judges and their hourly compensation. RECOMMENDED MOTION: Move to waive the reading of the resolution there being ample copies available for the public. RECOMMEt~DED MOTION: Move to adopt Resolution No, 95-44 - Being a Resolution Designating Election Judges for the 1995 Primary and General Elections. COUNCIL ACTION: ~ESOLUTION NO. 95-44 BEING A RESOLUTION DESIGNATING ELECTION JUDGES FOR 1995 PRIMARY AND GENERL ELECTIONS WHEREAS, there are scheduled municipal elections in the City of Columbia Heights; and WHEREAS, pursuant to City Charter, Section 30 and M.S.S. 204A, the Council shall appoint, at least twenty-five days before election, qualified voters in each election district to be judges of election. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the city of Columbia Heights does appoint the attached list of judges, by precinct, for the Primary Election to be held on September 12, 1995 and the General Election to be held on November 7, 1995, with an hourly remuneration of $6.50 for a head judge and $6.00 for an election judge. Passed this 14th day of August, 1995. Offered by: Seconded by: Roll call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 1995 PRIMARY AND GENERAL ~LECTION ~UDGES Precinct ~1. Murzyn Hall. 530 Mill Street Faye Cleasby Darlene Bielejeski Eleanor Olsen Mona Lundholm Marion Urspringer Precinct 42. NEI. College of Technolo~. 825 41st Avenue Clara Shattuck Rose Ostrander Rose Wasut Barb Karol Fran Jensen Precinct ~3. Parkview Villa. 965 40th Avenue Muriel Nichols Laura Lindahl Betty Spratt Veronica Larkin Anna Russell ~recinct #4. Hi~hland Elementary School. 1500 49th Avenue Helen Kersh Mary Jensen Averille Lestina Mavis Sibell Lud Pafko Precinct .5. Shiloh Bethany Church. 4301 Benjamin Street Edna Miracle Louise Mosiman May Lyons Lorrie Nalezny Joanne Kewatt Precinct ~6 - Highland Elementary_ School. 1500 49th Avenue Betty Jenkins Vonnie Seim Barbara .Elrod Judy Lee Deloris Marquette Precinct #7 Valley View Elementary School. 800 49th Avenue Kay Handley Karin Mattson Rose Corbett Lillian Holtzlider Anne Berzak Precinct .8 - Valley View Elementary_ School. 800 49th Aven~o Pat Jindra Mary Dowdle Noranda Anderson Marie Marquart Anna Anderson Health Care Facility Judges Rose Corbett Karin Mattson CITY COUNCIL LETFER Meeting of: August 14, 1995 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ Fire Establish Hearing Date BY: Lowell DeMars BY: (~~ ITEM: License Revocatio,n, Rental Properties NO: U, .A, c) fl DATE: August 9, 1995 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property, for failure to meet the requirements of the Housing Maintenance Codes. 1) John L. Sundeen ........... 1155 Cheery Lane NE 2) Michael J. Schaffer ......... 3717 Polk Street NE 3) Jeffrey D. Bahe ........... 3740 Reservoir Blvd NE 4) Lyle Miller .............. 3923 Lookout Place NE 5) Paul J. Yeh/ United Home Mortgage/ Kemp Associates .......... 4200-3rd Street NE 6) Beverly Schaefer .......... 1860-49th Avenue NE RECOMMENDED MOTION: Move to Establish a Hearing Date of September 11, 1995 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against the above- named Property Owners Regarding their Rental Property. 75-163 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 14, 1995 AGENDA SECTION: C 0tq $ E ~4T ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: (~9 Fire ITEM: Establish Hearing Date BY: Lowell DeMars BY:/.~--h~ License Revocation, Rental Property NO: ~)' A' /~') DATE: August 9, 1095 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owner regarding his rental property, for failure to meet the requirements of the Housing Maintenance Codes. James J. Egge ............ 943-42nd Avenue NE RECOMMENDED MOTION: Move to Establish a Hearing Date of September 25, 1995 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against James J. Egge Regarding the Rental Property at 943-42nd Avenue NE. 95-164 COUNCIL ACTION: TO CITY COUNCIL AUGUST 14, 1995 *Signed Waiver Form Accompanied Application APPROVED BY BUILDING INSP. II II II II II II 1995 LICENSE AGENDA CONTRACTORS LICENSED AT Air Mechanical, Inc. Aaron's Plumbing Blacktop Paving of Mn. Blue Line Ent., Inc. C & S Blacktopping Michael J. Crowe Const. Mgmt. Plymouth Plumbing Rudy's Plumbing K.A. Stark Co., Inc. The Cities Home Imp. Walker Roofing 16411 Aberdeen St. 2511 Hwy 7 9159 Isanti Street 9106 Regent Pkwy. 14435 Northdale Blvd. 30 North First St. #3302 6909 Winnetka Ave. N. 4934 Thomas N. 401 - 1st St. S.W. 6148 01son Mem. Hwy. 2701 - 36th Avenue FEES $ 4O.00 4O.OO 4O.OO 40.00 40.00 40.00 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO FIRE, BLDG., SAFETY & HEALTH, ANOKA COUNTY HEALTH FRESH FOOD/CATERING FACILITY Northstar Restaurants d/b/a Boston Market 5050 Central Avenue 25.00 FIRE, BLDG., SAFETY & HEALTH, ANOKA COUNTY HEALTH RESTAURANTS Northstar Restaurants d/b/a 5050 Central Avenue 75.00 " " Jang Won Restaurant 4920 Central Avenue 62.50 TO: COLUMBIA HEIGHTS CITY COUNCIL FROM: LOWELL DEMARS SUBJECT: RENTAL PROPERTY LICENSE APPLICATIONS DATE: AUGUST 14, 1995 THE FOLLOWING LIST OF OWNERS AND THEIR RESPECTIVE RENTAL PROPERTIES HAVE COMPLIED WITH THE PROVISIONAL LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS. I AM RECOMMENDING THAT THESE LICENSES BE ISSUED: AAKER, HERBERT A. A.C.C.A.P. BOSTROM, CURTIS H. CHRISTIANSON, WM. CLELAND, KIRK CORPORAL, LOIS M. EVANS, BRUCE M. HANSON, DENNIS D. JORGENSON, DORIS KROLL, ALOIS D. KROLL, ALOIS D. LASKY, DAVID N. LEMON, ALBERT P. OLSON, JULIE L. PETERS, DALE E. SHOKIER, MOHAMED A. SMIEJA, ROBERT 3976 VAN BUREN 6/95 -- 5/96 3928 TYLER 5/95 -- 4/96 4654 TYLER 5/95 -- 4/96 4148 TYLER 7/95 -- 6/96 3879-81 POLK 5/95 -- 4/96 1429 42ND AVE 7/95 -- 6/96 4154-56 2ND ST 5/95 -- 4/96 3807 VAN BUREN 7/95 -- 6/96 1480-90 47TH AVE 4/95 -- 3/96 4545 MADISON 5/95 -- 4/96 4557 MADISON 5/95 -- 4/96 4318 3RD ST 3/95 -- 2/96 5140 7TH ST 1/95 -- 5/96 4736 5TH ST 7/95 -- 6/96 3839 2ND ST 5/95 -- 4/96 3951 POLK 5/95 -- 4/96 4305 2ND ST 5/95 -- 4/96 BRC F:']iIgANCIAL. SYSTEM 08/10/95 07:46:1.1 F:'UND F:'LJNI) I:(EECAI::': DE S C;R I P T I 0 N 101 GENERAl... 201 I--II:~A CIF. I,I'I-F,~AI._ OFFICE FUND 2.02 ANOKA COLJNTY CDBG 2.03 PAF~KVIEW VII...LA NORTI.4 2:1.2 S'T'ATE AID I"IAZNTE:NAN[;~I!i: 2:1.3 F:'ARKVZL:.'~W VZLI...A SOUTH 240 I... I BF;,'AR Y 270 DARE F'F~:[.-J.~'T E C T 40:L CAF:' I TAI... I MPRC]VEi:MENTS 402 STATF AID CC]N,"3TFdJCTIOI'I 405 DOWNTOWI',I MA I I',ITEtqAI"ICE 410 SI'-II":]:T I I:":I_D REDE-VI-T.L-OF'Iflli~.I'~IT 4:1.1 CAPI'I"AL IMF:'-GEN GOVT. BL. DG 412. CAF:':ETAL. IMF:'I~OVf£MF:.NT F:'AF;,'KS 4:1. 5 CAI::'ITAI_ IMPROVEMEI'-IT - I::'IF;,' 4'20 MIJLTI USE F'dii:]:)E:VI:::I._OF:'Mlii:I'IT F'L. AIq 43.1. CAF:' EQLIIP REPL. ACE--GE:NE:F;,'AI... 60:1. L,~ A'T' F.; F~ UT' ]:1... ]: TY 602 S E Wli'~ F;,' UTIL_ITY 60:3 I'-d~.] I:'- I.J S E F:'IJ N,D 609 L. I QUC)R 65:L WA'I-E:I'-~ CONSTF:~UCTZOIq F:'I_JND 652 SEWEF;~ COI'-ISTRLICTIC]N F:'LIND 70:1. CFZNTF~AL GARAGI'Z 7:1. C.. E?NE;F;,'GY MANAGEMENT 720 DATA I:'I'-~:OCI;'~ SS Z lqG 880 PE F;,'M I '1" [-38:1. CONTR I BIJTED F'ROJECTS-REC 883 C':OI'-I'I-RIBLJTED PF~OJE:CTS-GEN 884 :E IqSURANCE 885 ESCROW 886 IIqVI-ZSTMENT TRUST 887 FL. EX BEiNEF:'IT TRUST FLIND T[.]TAI... Al_l_ I..-UNDS BAl',ll< BAN I< BAN K F;.' Iii: C A F:': blAME: CI-.IE:C.':I< ]:FIG ACCOLJNT Check H i s t o r y DISBLJRSE:ME:NTS 70,741 . 90 4,048 .. 57 1,756.0:1. 16,026 .. 07 3,013.39 1,762.95 5,560.62 525,, C,O 6,333.83 2,754. :L 1 4.64 1,489 .. :L 3 610.92 9,549 .. 46 54.56 11,2[33 ,, 50 30,413.80 66,392.. 72 ~ ~.~, 7 o 8.02 599 ,. 28 ~:. ~, 1 ~ 9 . 19 1,996 .. 64 83.74 10,954.89 26,733.47 2,564 ,. 7:1. 181.70 360.00 I ,444.13 1. 3,276 .. 98 235,713. :1.9 300,000.00 7,792.59 125,919..71 DISBURSEMENTS BRC F:11NANCIAL SYSTEM 08/10/95 07:4 Checl< History 8/]4/95 COLJNC]iI... LIST CITY OF COI_LJMBIA HEIGHTS GL_540R-V04.30 F'AGE BAI'.I K VEI-IDOR CHECI< NUMBEIR AMOUNT BANI< CI-'tIECI<:I:I,IG A[:COLJlqT I,tOFt:THEAST STATE: BANK A T & T COI,ISI..JMIEF~ I:'F;:ODUCT AARF:' AIqOI<A CouIqTY MOTOF,: VLEI-'I]:C A,~;l::'Ei:bl M]:I...L.S, ]:NE:. AT 8: T BIELL. BOY BAR SLJF'F'LY BFZL. I_BOY CORF:'OI'7~T':[ (:]lq DIENOL, K ]: Iq/D ]: ANE L. BF:,'AATE[N/[3~F::Y DAVII) AI...L.AI',I ASSOC]:ATES I lii:l,tt:3 QI.J I S ]"/8 AIq):)l'i,. A [')F:::[ [.'][3S-'"COOF:~ER 8: C[] I"1 B F'IJl...I...FZR COMF'AIqY I--IiEI:;,'Y L A / PIE TIE H(]F;.:VA'T'H/L. AJOS J Jli!:l',l):) RO / F;:[] BE 1'7 T JObtI,t,~BON BI:::OS. I_]'QUOF;,' CO. I...OEWS G:I:ORG]:O HOTEL MAI',IAGEMEblT C[)NCE:F:'TS IFIl:.: MIZD I C ]' IqE I...A Kl.'Z.: TOURS M ]: FI TIE FL'-W Iii: :1: S M A I',1 Mlq DI:.]:'T 01-- F:'UBLIC SAFIETY M L,I E L./.. E R F' I--1D / R I C H A R :D Iq S P F'AFC['S F'LUS F:'IZT'I"Y CASH -.- I(AF,'IEIq MOIE:I...I... I:'H]:L.L.]:F:'S WIIqE & SP]:I:::TS F'LUI,I KIETT/ANGIEI...A F'MI C[.')I',ISTF;:U[]T :1: Obi CO F'OSTAGIE BY F'HONEE SY,STEM F'F;,'I OI:L' I,.,1:1: NliE QUAI_]:TY b,llIqE & SF'IF,:ZTS I::AD:[ 0 SFIACK F::[]DD Y/W ]7 LL Z AM SI"IATTLJC K/DAN ,SOO LINE R~ZI_ROAD COMF'At'I ,~3TAf, IDARD .TblSI. JRANCE COMF:'A 8TI!EI'IC]'I._S & I~ARI(IIqG F'RODU U S WEST COMMUNICATJ:ONS ANCIKA COIJIqTY F'I-",:OF:'r<F:~TY IRE AT & 'T' BI:ZI_I..BOY BAR SUF'F'I_Y BE]...LI.~OY CORF'OFL'ATIObl BOYD I-~OUSI:ZR CAIqDY 8: TOBA C :1: R C t.J 17' C I '1" Y 54136 :1. ,300,000.00 541.38 47 ,. [:32 54139 184.00 54140 99[:3 ,, 2'.9 54141 54.00 54142 114 ,, 30 54:].43 181.5:1. 54 :L 44 :1.3,231 ,, 44 54145 184.00 54:1. 46 95 ,, 8:1. 54 J. 47 50 ,, 00 541.48 47.,95 54149 9', 503.71 '"¢J- 1 '::,0 '"' %, ......... ~ .. 5415:t, 9.45 541. 52 40 ,. O0 54:1. 53 I :, 000 ,, 00 541 54 11.., 77 54:I. 55 5,990.09 54156 23:L., 00 54:1. 57 350.00 541 5[:3 560 ,, 50 54:1. 59 4, :1.45.66 54160 25., 00 54161 1,303.00 54162 13,7[:31.72 54:1. 63 110.43 54164 54.64 54:1.65 7,110.1.8 541.66 79 ,. 50 54167 .3,1.25.94 54168 2:,664.18 54:1.69 3,065.89 54170 615.. 58 54:1. 71 20. O0 54172 199.34 541.73 44.95 541.74 2,607 .. 50 ~,41 7..~ 470.88 541.76 1. :,443.79 541. 77 3, :1. 44 ,, '.30 541.79 59- 50 54180 11.58 54181 415.74 ....... :. :1. 6 ~ 674.66 54183 245. ['35 54184 :1. 49 ,, 0'7 BRC FINANCIAL_ SYSTEM 08/10/95 07:4 Check History /- 9'~ L I ST 8/.1. 4/' 15 COUI,IC I1... CT'I"Y 01= COLUMBIA HEIGHTS GL540R-V04.30 PAGE 2 BANI< VENDOR CHECK NUMBER AMOUNT BANI< CHIZC~K:I:NG ACCOLJI~I"f' COLUMBIA HEIGHTS I CREATIVE I_AMTNATING FUEL. OIL SER]:VCE GF::IGGS-COOF'ER & CO I-IE?: N ]'G E8 / F:'A T R I C K HEF(YI_A/F'E TE J IE N I) R O / R C) B E R T JII=I=Y----JlT. 1:'I~(SDUCTS JOHNSON BROS. LIQLJOR I<AM ;I; IqS I< :1:/DAI_E KI:;:~US-~NI) ERSON LIEI.-IM~hlIq I=ARIdS M IE R R E I... I... / M N R 6 ~ R E T HIERR I L_L../R~CI-iEL M]:Nt"IESOTA LJC F:'LJNI) M I N TIE R"- W IE I S M A N MISKA & MARY JO MISI<A/FR MOE~L.L..EIr(/I(ARIEIq N S P IqOI:~TI'~IERN STATES F'OWIEI~ F:'AR-FS PL..LJS F'AUSTIS & SONS F'IETTY CASH -' GARY BFkAATE F:'ETTY CASH - JOAIqNE ]3AKIE PI"IIL. L.]]I::'S WINE & SPIRTS F:' I E CEE K / R U g O1_ F'H F:']~TNEY BOWES L..OU I SV I L_I...E F:'R I 0 R bJ I IqlE QUAI...ITY WINE & SF'IRITS F;:tEAVES/KAROIq 17OGE]R/JOHIq 8CHIqE I DIER/DONAI-D SIGN L. AN[3LJAGE/JIMMY L. GO SI...OW F'ITCH MIIqNESOTA S'T'REICFIEF~ GUN'S INC/DON STUF~DIEVAIqT/JOSIEF'I'~ UJE}..CH/JEERRY W I Iq T EIT/J Ol'~lq AI'IOI(A COUNTY SOCIAL SERV BE[]I(EF~ COLJIqTY CI'4~LD SUF'F' F:'IRST COMMUNITY CREDIT LJ GI:~IEAT UJEST L_II::EE & ANNUZT HEAL.TH PARTNE]RS ICMA RETIREMEIqT TI:~UST 45 MIZDICA CHOICE MI']KI:rt_SON, TRUSTEE/J J I~I]]NNESOTA MUTLJAI._ LIF'E] 54185 4,301.. 53 54186 34.44 54187 282.34 54188 32,515.54 54189 51.20 54190 60 ,, 00 5419'1. 14.91 541.92 37..41 54193 14,313.78 54.1.94 40.00 541.95 8,401.75 54196 85,, 57 54197 50 ,. 00 54198 94 ,, 50 54.1.99 51. 5.67 54200 5 :, :L09 ,, 46 ~,4.,:.O.1. ':':, 934 OO '~ .... ' 17 17 ~ 4.c0,: ,. 541"20:% 5,74:.". ,. 70 .~4"~,")4 8 :, 288 07 54205 23.45 54206 1''294 ,, 09 ..,4,:.07 44 ,, 42 54208 76 ,, 63 54209 3, J. 29.00 54210 100 ,, 00 5421.1. .1.60.00 54212. i, 653 ,, 78 542.1.3 1. , .1.45.43 54214 40.00 542.1. 5 .1.3..1.9 54216 41.05 5421. 7 42.60 54218 1,900.00 54219 40.47 54220 17:L. :L9 5422.1. 40.00 54222'. 26.62 54224 379.00 54225 214.,20 .4,:..,=6 .1. , 624.00 .S~'~ .... "7 4 834 34 54229 5,950,,91. 54230 20,802..1..1. 54231. 350.00 54232 341.00 BRC FINANCZAL. SYSTE]M 08/10/95 07:4 Check History 8/14/95 COLJNC]:L_ CZTY O1"- COI_I. JMBIA I-'IliEIGt"ITS GL540R--V04.30 PAGE 3 BAN K VE:'NDC) FL' CFIECK NLJMBER AMOLJNT BANK CI.~I:~CI<]~IgC~ ACCOUNT MI'-I S]"ATE RE:TIRE:MENT SYST I'-IOFRTHlii:AST 8'J"ATI!': BANI< F'AYROL. L. ACC..OLJNT F:'I!~RA - DEF'INED CONTRIBLJT I::'E]:RA '- F'IRL:] IRL:.:I...IL~]= I::'Ii~:RAP[:)I... ]: CE: RE:I..,]:E~.F COI'.ISO F:'LJBI....T.C HAIqAGL=:RS AS$OC I AT STAR 'TR]:BUNE S'1" A T E C. A P LJI'I:[ 014 1216 l. Jl'~ I ON320 UNITED WAY AI:;'WA CONI='ERENCIE I'~.'EGISTRA BI~RG F:'ROPEi~RTIES CEI'ITRAI... I='OWI!'EF~ D I STI:L' I BUTO C Hi:;~ I S TE I'q S 0 N/M A R I< COLUMBIA HGTS-F'F~ I DL..E.'Y C U J.:':; ]: C I< / I) E t'.1 I'-I D.AV I S / DOI'-IA L.D DF:' ,SOI...LJTIONS INC F:'I... ITT I E/MARSHAI...I_ COt"ICR['~'T' G ].' L B E RT/(3 F;,'Ei G H I{': F:'LIL. I...t!.:.I:R COI"IF:'AI4Y H A F'I'I Ei]::.'/M I CI"IA El_ t< I 'T'T El.~ S C) I'.1 / D 'J: A I'-I Ii': L AI'4(~ E]/R I CHARD MAC I< / C O L.,I.,,E I-ZI'-I M E A l:' O W [2 F;,' O F= T / A R T M I DbJIEST BUS I IgE'LSS F'I'I'ODIJCT M]I I'.IN Eisa P 0 L. MN DIEF:'T 01= HIEAL. TH EHliEI:L'GE I'1 S P NATL~ RIZCF:~IEAT)'ON & F'ARK A 0 V I K / C A"f' F'I EE R I::'AI:;~TS I='LIJS I='IiETTY CASH ~ GARY BRAATE I::'E:TTY CASH '- 8AN]:C;[~ HCGH I::'Ii'iTTY CASH - K~F;.:E".:'N HOEL. L P 0 M E:I:;~L, IE A L J/F:'A'T'TY QLJAL. E:/RAND~I.,.L H F;.:AI) ]: 0 .SHACK t-RIE I<LJS I< ]:/JOHN ROSI-ZNDAHI_/AIIY IE SC~HUHACI"IF£FR R ITCH I R/KF;: I ST S I"t A R F:' T IR A g F-': L, SOBAI"II A?JEAN~TTIi]; 54233 856.00 54234 39 :, :L38 .. 85 54235 126,833.67 54236 21,87?... 84 54237 94.62 54238 379 ,, 10 54239 I ,983.48 54240 40 ,, 00 54241 78.84 54242 970 ,, 00 54243 100.00 54244 846 ,, 00 54245 59.50 54247 415 ,, 00 54248 432.00 54249 211 ,,38 o4~..~0 18~: .... 54251 496 .. 70 ~ .,~, 2o0 00 542 53 200 ,, 00 542 54 748 . 00 54255 :L 54 ,, 84 54257 35 ,. 83 ~ 4~. ,. 8 12.00 54259 12:L ,, 00 5426:1. :L 2 ,, 00 ~ .-, 4. o,:. Iz. ''~ . 00 54263 :L 02 ,, 98 54264 1,567.52 54265 144 ,, 00 54266 69.96 54267 167,, 50 54268 160.25 ~ 4~:69 104. ,, 04 54270 41.45 54271 96,,2]. 54272 26.98 54273 :L 2 ,, 00 54~74 36 ,, 6,1 54275 28 ,, 86 54276 593.10 54277 :L 2 ,, O0 54278 140.25 542Y9 854.12 54280 200.00 BRC FINANCIAL SYSTEM 08/10/95 07: 4 Chec:k Flistory [!3/14/95 COUI,tCII.~ I...IS'1" BAN K VENI) OR CFIECK NUMBER BANK CHlii:CK:I:I-IG ACCOUI'.IT SUPER]:OR FIRE PF;,'OCTECTI[) TY I(ESON/SANDI~:A L tJ S L'JEST CEi]_L.UL. AF;: U S WEST COMMI. JNICAT:EONS A 8: C SP'IAI...I_ ENGINE A T&T CI:;.'Ii~.DIT COI:.~F'OI'~:ATZOI'I AAA/'F:'F;: I OF;: I TY V I DEO ABI~:I...I'IAI'I COMF'AI'~Y/ THE ACE [:::HEMI[::AI... F:'F;~E]I)LJCTS, I ACE I-~ A I:;~' D I~ A F;~I!'] ACTS :1: FI(:,' A D :1: AI...A]DDIt'I POOL & SPA AI...I... AUTO Gl_ASS AI...I... FIRE TEST ]:FIE: AMlii]:;..' ICAIq AGI'ZIqCY IN[: AMli!:F;..'ICAN L..INEtq SLJF:'F'L.Y CO AIq]}F":RS[]N/JAC K [..d-I ][.~ [... [:. I,U o x J[)AN AI'IOKA COUIqTY I...IBF;,'AI:;:Y A I',10 I".: A C 0 U I',1 ]' Y T R Ei: A S U R E R A'I" & T WIF(li~.I...I!!:SS SI!i:RVICI!i:S AUT[]MATIC GARAGE [)O[:]R CO B 6] K AUT[] ]'1;,':1'1'1 BAI<ER & TAYI...OR BAIq~i:R & TAYLOR F. NTI:']RTAII'I BAF;.:NA GUZY & S]'EF:'FEN LTD BAJlii:F~: BUILT ]'IRI? &. BAT]'L:_' Bli!:R[:iiF:'Ot:;~D TRUC I-x, ]: I"IG B I F:'I"- ' S, Il'lC. BITUM]:NOUS ROADWAYS, INC BOYER TRUCKS BF;,' I GH]'OI"I EXCAVAT I NG BRO""TI~-.X, TNC, BLJSINESS RECOF;,'I)S C. ORP. C & H CONSTI'-dJCTIOIq CA]'C.:[:3 F'AF;,'TS SERVICE CDW COMF'UTEIR CENTERS INC Clii:I'I:T'RAL. POWER ]DISTRI BUTO CEI'ITI'-(AL_ CHASKA C:HEMICAI_ CO ]:NE; CITY OF COLLIMBIA- Hli':']:GI'~TS CITY WIDE L..OCKSM]:TFIIN[}; Ct_AF;:I( BOAF;~'DMAN CAI...I...AGI'~AI'.I C [:] C' A "" C 0 I... A B 0 T ]' L. I N G M I ID W E: COI._LIMB]:A I"II"":]:GI'~TS I::'I.l:;dii: CA COMPUTE!]:;: C 0 F;~'F:' ~ 4-'.8]. 54282 54283 54284 54286 54287 54288 54289 54290 5429,,1. 54292 54293 54294 54295 54298 54299 54300 54301. 54302 54303 54304 54305 54306 54307 54308 54309 54310 54311 54312 54313 54314 54315 54316 54317 54318 54319 04,.~:.0 54321 54322 54324 54325 54326 54327 54328 CITY 01"- COI._UMBIA Hli:'IGHTS GL540F;,'-V04.30 PAGE 4 AMOUN'T' 9,294.18 219.00 .1. 70.30 617 ,, 48 4.80 35 ,, 54 156.98 148 ,, 90 42.49 139.10 43.00 260.79 3''1..62 458 ,, 74 ,,1. 8 .. 00 1.1., 510,, O0 144, :1.9 39 ,. 2.8 ,,1. 72. :'.';[3 671.75 328.20 29,, 93 ,,1.00.85 .1. 53.36 '~ z 42 ~:.9 ~. .[ ~:. ~:0 ,,1.5,763.43 287 ,, 42 74]..30 i , 740.09 634.64 144.14 271.20 114.76 828.94 2,995 ,, 00 481.85 345.02 ,,1.05.82 25 ,, 38 28.07 110.00 78.48 5 :[. 08 2,34 ].. 80 891.4,,1. BRC FINANCIAL SYSTLEM 08/].0/95 07:4 Check History 8/].4/95 CouIqC]:L CITY OF COLUMB]:A HIF]:[3HTS GL540R-'V04.30 PA[:iE 5 BAN K VENDOR CHECK NUMBER AMOUI"IT BANK CHIECK]iNG ACCOUIqT CONNIEL. L.Y INDUSTR]~AL. EI...E[; coIq'I"INFZNTAL, SAF=ETY EQUIF' CURT:ES IIqI)LJS"FF;~IE!]S ]:NE; CI. JF~T I S 1000 D C HFZY COMPAI',IY I) F:,'OCK CENTF=F< D A L. [20 E N T li'::R PR ]: S E S I N fi: DAIq KO EME]~,'[3F=IqC¥ EQLt I F'MF="Iq DAVE:!.:; SI:-"ORT SHOF' I)AVZI.=?,'3 WATL:.:R IEQUIF' CO.. DE]::'E:NDABL. E ALJTO DZAM[.]ND VOGEl.,. F:'AZN"f'S D:[ SCOLJI',IT ,SYi"EI~:I_ :l: NC DOI'-I ' S AF'F'L I AIqcE DUST I I"1 / R ]: CHARI) E:DUCATORS F:'F;~O[3F;:ESS ELVIN SAFETY SUPF:'L.Y I::'E]ED RI'T'E~ F:'LEX COMF'ENSATI(.]Iq, IIqC I='L..EXIBL. E PIPE TOOL. Cfi). FOCUS NiEWSF'AF'E]~S F'R E E L. A N C E T R A N S M Z S S I 0 N 8 F:' R I I) L. E Y H E I G H'I" S C Y CL E R Y F'RI'ENZ'.'LY CHE~VRCIL..ET GEO, [3AI._LE: F'~E:,~i~E:ARCH CO., GANZIER DZST. ]:lqC,, GAF~tEI..ICK STEEL. CO GI!']NUINE PARTS/NAF'A AUTO B[)F'HIEF;,' STATIE ONE"~CALL GF:,'EATER ANOKA CNTY.FIUMAht I"IAIqNAY 'S IN(] HARFIOI"t GI...AS8 & GL..AZIhlG HIE~I..THSF'AN TRANSF:'ORTA'f'IO I-IE :1: hit Z / E U S E B :1; U 8 t'-II TES F:L. OF4AL~ IqOt',IEYWELJ., ]: NC ]:IqDUSTRIAI_ DOOR CO INC ]:I',ISTY PR];NTS I F'C F'I:;,' I NT I NG J B t)ISTR]:BRUT]ZN[3 J :1: N D I=< A / F'A T F,: :[ C I ~ JOHI',IS[:)N F'];RST AID O'OHN,S~ON F'APER 8: SUPF'L.Y C K MART I<ANSAS C]:TY ,SAIq:[TARY SLJF' I<E'ZNNED¥ & GRAVEN 54329 1 ].3. ].2 54330 30,413,, 80 5433 ]. 445. ]. 2 54332 508 ,. 54 54333 14].. ].0 54334 60:L ,, 03 54335 1,044., 15 54336 1 :L3 ,, :LO 54337 54 ,, 99 54338 :L, 755 .. 82 54339 63.50 54340 1,608.96 54341 37 ,, 06 54342 46.95 54343 35.00 54344 87 .. 80 54346 68:L ,, 60 54347 ':: ..... ]. 3 54348 200 ,, 00 54349 98.04 54:850 '2,164.39 54351 85.00 . ~..) ,, .: 116 ,, 09 54353 38.55 54354 542,,79 54355 ]. 0,994 ,, 05 54356 10,.65 54357 ].90., 49 54358 157.50 54359 758.17 54360 37.98 54361 50.00 54362 150 ,. 00 54363 35.00 54364 579.72 54365 14,363.50 54366 313 ,. 82 54367 126.91 54368 3,457.72 54369 193.70 54370 .~ ..... 0 5437:1. 137.20 54372 320 ,, 95 54373 94.70 54374 39 ,. 47 54375 2,125.50 BRC F]'NANCIAL SYSTEM 08/10/95 07:4 Check Flistory 8/14/95 COUIqCIL.. I...I,ST BAN I( VENDOR CHECK IqUMBER BANK CI--II~']CKING ACCOUIq'T' KODA K/EAS'lr'MAhl KLJRTH SLJF;,'VE:Y]:NC; I_.AGEF;,'QU'[ ST COF;,'F:', LAIqGE TAI'.II<, INC I...A,S Ei;R SALES I...A~SON PIRODUCTS INC I_EAI...IGEi OF:' WOMEI"I UOTERS I...IBF;:AF;-:Y V];DEO C;C]MPAI"IY I...OF;diFNZ BUS ,SI.TRUICE INC. MAC: MACKE I...AUIqDF;,'Y SEFRVICE MARl( MASYS COF;,'Iz'. MATTHlii],'J BE]"IX)ER Mlii}IAI:;,'T)S CASHWAY LUI'"IBEiR MEF;,'IT BADGE COMF:'ANY MIDWEST ASF:'HALT CO MIDWliiT, ii;T BI..JSINESS F:'R[]DLICT MIDWE:'ST RADIATOR M I NI',IEi;AF:'OL. I S EQLJI PMENT CO M I Iq I"1 ER G A S C 0 M I I',IblEi]F~OTA BL. UE]PF-: '[ I'-IT I"1 ]1' NNESOTA EL. Ii~.VAT[]I'R MIt'INESOTA F:'LAYGROLJI"ID IhlE; M I NIqES[]'I'¥~ F'OL I CE RECF;~I..J I T MII"IblE]BOTA SAFETY COUNCIL M I FRACL_IF- RE;CRIk-.AT I ON MI"I C:OMM F:'AGING 1'114 COUIqCIL_ ON FOUNDATIOI"I MI"I S'TATE F:'IRE CHIEF'8 AS~ MC]DEL. CF;,'AFT EI_ECTR~C MOF;JqINGSTAR INC MUSI(A L. IGHTIN[3 CENTER MYAS .... MN/AAU hi S F:' NATIOIqL~IIDE APARTME]"IT SUF' 54376 54377 54378 54379 54380 54381 54382 54383 54384 54385 54386 54387 54389 54390 54391 54392 54394 54395 54396 54397 54398 54399 54400 5440]. 54402 54403 54404 54405 54406 54407 54408 54409 54410 54411 54412 54413 544].4 54415 544].6 54417 54418 54419 54420 54422. CITY OF COL_UMBIA Hli']IGHTS GL. 540F;,'--V04,30 F'AGE 6 AMOUNT 700.00 61 .., 442 ,, 05 350.00 3,600 ,, O0 526.00 26 ,, 84 33.90 6,,66 ]. 0.00 ,:.b · ,, 62 209.76 ]. 34 ,, 00 160 .. 00 22,835.14 82.1 .. 78 283.93 576.85 31 ,,95 ~,7-, 530.00 2,545.77 417.98 207 ,, 49 333.38 60,729 ,, 75 43 ,, 84 18 ,. 61. 559.44 67 ,, 00 9,549.46 I , 766 ,, 98 125.00 822 ,, 63 56.55 50 ,, 00 46]..94 181 ,.70 ].7.22 395 ,, 00 341.88 ,~o ,, 00 11]..67 360 ,, 00 473.05 710 ,, 00 43.45 BRC FINANC!A1- SYSTEM 08/1 C,/95 07: 4 Check History 8/~L4/95 COUNC]iL.. L_IST CITY OF' COLUMBIA HEIGHTS GL540R-V04.30 F:'AGE 7 BAN K VENDOR CI--IEC K NUMBEF;~ AHOIJI'q]" BANK CHECK:I:N[3 ACCOL.IN]" NAWROC K I/BRUCE] NORDIC TRUCK I='AI'~'TS I'-IOF::'T'HE:RI'.I A ]: R[3AS IgOI:~TI'~ERN HYDRAUL:(CS I,IC)VUS ]: NC ODYSSEY TRAVtEL. 0 I_ S 0 N ' S I::'L LJ M B I I',IG I::'AIq OIL I='~F':]'S F'L. LJS F:'ETTY CASH - 8IM BIETTIEIq~ F:'ETTY C~SH - REBECCA I...OA F:']:OlglEIEF~ RIM & WHI~:E]_ PLUNI(IZTT 'S, ]:NC I::'F~IECI ~ I OIq BUSIIgESS SYSTE I='LJBL. ICOF~P INC I='UMP AND METIER SEI;~VICE R & R F'I:~ODLJ~TS RANDOM HOI. JSE ~ ~I',IC I=~AI=':[D GF;:AF'FIICS ~ MA]:I_ING RAt=' I T I='R I NT IiqG - I=R ]: DI-EY RE]:BOLD/MF;:S 801"IN F~IEI_IABI-IE OFi=ICIE SUI='I='I_Y S ~:~F' E>-. T--"F L. A R E: SAF:'IETY I(LIEEN COI:;:F' S C 0 ]' T / V E R N 01,1 SIEARS COI"IMIEF~CIAI_ CI;:EDZT SENTRY SYSTEMS II, lC SEFtCO I_ABS SHIL. OFI BETHANY PRE;SBYTER SROGA'S AUTOMOT];VE SERVI ST CL. OUD STATE UNIVERSIT ST JOSEF'I-~'S EQUIF'MIENT S'T'ANDARD SF:'R]:htG CO STEVE M Z LLEI=~ SLJBURBAN PF~OF:'ANE: SUBLJI;:BAN TZRE ~IERVT~E SURF'LUS OF:'F]:CE ~UF'F'LY SYSTEMS SUi='i='LY 'T'ALJ]'GEES, RE])PATFI, & CO. , TEI_IE]:'HOIglE ~IgSWER~NG CENT T E X W ~[ P E TOWN & COUNTRY OF:'I=];CE Ct_ TRE;ADW~Y GRAPH;I]CS TF~];-...STATIE BOBCAT~ IIgC 'T' F;:LJG Fi:E;E]q CFIEML. AWI',I 'T'H ]; N C ! TY I.~AF~'.DWARE U S WEST CEI_I_I.JL~F;: 54423 35.00 54424 :L24 ,, 51. 54425 83.44 54426 42 ,, 00 54427 35.50 54428 496 ,, 00 54429 2,812.50 54430 328., 03 54431 45.26 54432 65 ,, 12 54433 39 ,, 54 54434 29 ,, 51 54435 63.91 54436 6;L ,, :L3 54437 420 . 00 54438 22 ,, 80 54439 36.76 54440 16 ,. 28 5444;L 44 ,, 73 54442 56 ,, 87 54443 9.25 ~'~a444, 278 ,, ~"~ ~ ~' 54445 996.40 54446 164,, 54 54447 1 , .l 59.79 54448 23., 09 54449 320.00 54450 150 ,, 00 5445]. 400.00 54452 75.00 54453 '1.61 . 00 54454 176,, 59 54455 31.95 54456 375 ,, 00 54457 404.97 54458 619 ,, 70 54459 403.08 54460 579 ,, 87 54461 2,540.50 54462 84 ,, 25 54463 28.54 54464 6 :, 909 ,, 73 54465 525.00 54,466 _.:.. 66 54467 92.02 54468 594 ,, 87 54469 314.63 BRC FINANCIAl_ SYSTEM 08/10/95 ©7: 4 Check History 8/14/95 COUNCIl.. L..IS'¥' BANI( VENDOR CHECK NUMBER BANK C;I--IIF.]CKIIgC'; ACCOUNT U S WEST' DIRECT UIgZI"-OI'-(MS IJNI_IMI'¥1""_'D IN(] LJNI VERSAL F:' ]:L..T'ER SERV I CE VAN-O---I_ ITL:: VAUGHN DISPL. AY V:I: KINO ,SAI::ETY I:'RODUCTS VOSS L. I GFIT I NC'; W &. W GFZI'IEF(ATOI::" Fd'ZB~JII_Dli~ W W [.:.iF:~AINGFi:R WAGE]::,' ' S :[ Iq(:]. WARREN., GCIRHAM & L. AMOI',IT, W A"I"E F:~ I::'RO W]:PERS 8,. WIP[:_'S ]:FI(:) ZAF(I,IO"I"H BI:~:I. JSH WORKS:, INC Z ]:[!:();I...EF( INC 54470 54471 54472 54473 54474 54475 54476 54477 54478 54479 54480 54481 54482 54483 54484 CITY OF COLUMBIA I--Ili"'IGHTS GL. 540R--V04.30 F'AGE 8 AMOLJNT 33.73 37,,96 170. O0 58.87 191.90 .~ 66 91.25 54.69 293.59 112.68 74.95 2,339 ,, 68 37.15 .1. , 000.08 34.18 CITY COUNCIL LETTER Meeting of : AUGUST 14, ]995 PUBLIC HEARINGS/ AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPT.: CITY NANAGER NO: (~ CITY MANAGER'S APPROVAL SECOND READING OF ORDINANCE No, 130! ITEM: REQUEST TO VACATE ALLEY BY: PATRICK HENTGES BYf~_ On June 5, 1995, Darlene Jonak, who owns the property at 3841 3rd Street, sent a letter requesting that the City vacate the alley adjacent to her north property line and to the south line of 3953 3rd street. Theodore S. & Darlene M. Jonak and Valeria A. Cummens are the only owners of property along this alley located East of 3rd Street to University Avenue, and north of 38th Avenue N.E.. The Public Works Department has looked at the alley and have no objections to it being vacated. This is the second reading of Ordinance 1305, the first reading was held on July 24, 1995. RECOMMENDED MOTION: Move to waive the second reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1305, an Ordinance Amending Ordinance No. 853 City Code of 1977, Vacating a Certain Alley Easement. JG/alyvacat.ltr COUNCIL ACIION: ORDINANCE NO. 1305 BEING AN ORDINANCE AMENDING ORDINANCE N0.853 CITY CODE OF ]977, VACATING A CERTAIN ALLEY EASEMENT The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the public alley over, across, and under the following described property, to wit: The alley running West-East, from 3rd Street to State Highway No. 47 and is adjacent to Lots 33, 34, 35, Block 70, Columbia Heights Annex to Minneapolis, on the south and a portion of Lot 10, Rearrangement of Block E Columbia Heights Annex to Minneapolis, Anoka County, Minnesota on the north, excepting and reserving the authority of any person, corporation or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continuemaintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. Section 2: One-half of the fourteen {14) feet vacated alley will be added to the above described lots that are adjacent to said alley. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: July ~4, 1995 Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Jo-Anne Student, Council Secretary Joseph Sturdevant, Mayor CITY COUNCIL LETTER Meeting of: August 14, 1995 P^UELIC HEARI_NrzS/ ~ _ AGENDA S~TION: urolnances & ~esoiucions ORIGINATING DEPT.: CITY MANAGER NO:~ Planning and Zoning APPROVAL ITEM: Second Reading of Ord. No. 1306 BY: Tins Goodroad~ BY.'~-~%~ The Planning and Zoning Commission reviewed the proposed Parking Ordinance amendments to Section 9.116(4) of the Zoning Ordinance. The proposed amendments are enclosed with the affected portions underlined. The changes occur at letter I, x, bb, cc, and dd. The first reading of this Ordinance was held July 24, 1995. The majority of the changes affect manufacturing, fabricating or processing uses, office space in industrial zoned areas and warehouse uses. These changes are proposed to help assist any new industrial companies such as Agro-K and all existing industrial business owners. Staff has had numerous discussions with owners eager to add-on and expand their businesses but are unable to because of the constraints the existing ordinance imposes on them. Public hearing notices were mailed for the Planning and Zoning meeting to all businesses in the "I" and "I-2" Zoning Districts. Staff has received several telephone calls regarding the proposed changes and we have received all positive responses. One of the reasons for the proposed changes is that there are numerous companies in town that have a maximum of 15-30 employees with a few customers a month. The proposed amendment will consider the number of employees when calculating required parking instead of just square footage. These changes will greatly assist existing business expansion and help allow new industrial growth as well as growth to the tax base. Research gathered from seven other cities regarding their parking requirements is submitted with this information. The proposed amendments follow what the other cities are requiring. RECOMMENDED MOTION: Move to waive the second reading of Ordinance #1306 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance #1306, an Ordinance amending Section 9.116(4) of the Zoning Ordinance. COUNCIL ACTION: ccag795.no6 ~pplication For: Variance Privacy Fence Cond~tional Use Permit Subd~v~sion Approval Site plan Approval Other Ord. Amendment CITY OF CbLU~f~IA HEIGHTS Application Dates Case No: Fee: Receipt No: 6/15/95 Date Paid 1. Street Address of Subject Property: 2. Legal Description of Subject Property: Applicant, Names City of Columbia Heights Address: 590 N.E. 40th Avenue Phone: 782-2856 Tins Goodroad, Zoning Coord. N~e: Phone: Descript~on of Request: Proposed Amendments to Section ~,116(q) of the Ordinance relating specifically to the Industrial and Industrial ? Zoning: Applicable City Ordinance Number Present Zon£ng Present Use Section Proposed Zoning Proposed Use Reason for Request: tax base. To less6n parking restrictions to open up developmen~ a2~ ipcr~a~ 8. Exhibits Subm£tted (maps, diagrams, etc.) ovled ment and Si ature: The undersi~ned hereby represents upon all of the 9. Ackn ~ ~n . umbia Hei hts to take the es of law for the purpose of ~nducLug the City of Col g . . . penaltX , hat all york nerezn action herein requested, that all statements herein are true and t mentioned w~ll be done ~n accordance eith the Ordinances of the C~ty of Columbia ~eights and the laws of the State of ~inneso~a, S,gnature of Applicant~ ~ ~-~~~ Date: 6/15/95 Taken By Ordinance No. 1306 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 9.116 (4) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.116 (4) Required Off-Street Parking (a) Calculating Spaces: When determining the number of off-street parking spaces required results in a fraction, each fraction of one-half (lA) or more shall constitute another space. (b) Garage or Carport: A garage or carport shall be considered a parking space. However, a building permit shall not be granted to convert a garage or carport to living space unless other acceptable provisions are made to provide the required parking space. (c) Single Family Dwelling: At least two (2) parking spaces, one of which shall be a garage. (d) Two Family Dwelling: At least two (2) parking spaces per dwelling unit, one of which shall be a garage. (e) Rooming House: At least two (2) parking spaces for each three (3) persons for which accommodations are provided for sleeping. Multiple Dwelling: At least two (2) parking spaces for each dwelling in the R-3 District, 1.5 in the R-4 District, and 1 in all "B" Districts, one of which shall be a garage. (g) Hotel: At least 1 parking space for each rental court provided in the design of the building. (h) Motel: At least one (1) space for each dwelling unit or lodging room, plus one (1) additional space for each eight units. (i) School, Elementary_ and Junior High: At least one (1) parking spaces for each class room plus one (1) additional space for each 300 student capacity. (J) [I] High Schools: At least (1) parking space for each seven (7) students based upon design capacity, plus one (1) additional space for every two classrooms. (k) (m) (n) [ii] Vocational Schools, Colleges, and Other Post-Secondary Schools: At least one (1) parking space for every two and one-eighth (2-1/8) students based upon actual enrollment. Actual student enrollment for purposes of this section is the greatest number of students which the school has enrolled for attendance at any one time provided that all students accommodated at other times or in other shifts shall also be included for the purpose of determining actual student enrollment under this section if classes for a prior or subsequent time or shift begin or end within one and one-half(I-I/2) hours of the time when the greatest number is enrolled provided however that the number of parking spaces shall never be less than that stated in Section 9.116 (4) (j) (11). Church, Clubs: At least one (1) parking space for each three and one-half (3 ½) seats based on the design capacity of the main assembly hall. Theater, Ballfield, Stadium: At least one (1) parking space for each eight (8) seats of design capacity. Hospital: At least one and one-half (1-1/2) parking spaces for each patient bed. Sanitarium, Convalescent Home, Rest Home, Nursing Home or Institution: At least one (1) parking space for each two (2) beds for which accommodations are offered. (o) (p) (q) (r) (s) (t) (u) Medical or Dental Clinic or Veterinary_ Office: At least three (3) parking spaces for each staff doctor or dentist according to design capacity. Prepared Food Establishments: At least one (1) parking space for each fifteen (15) square feet of gross floor area in building except an area equal to four (4) square feet for each seat provided. Prepared Food Delivery_ Establishment: At least one (1) parking space for each 180 square feet of gross floor area in building except of the Prepared Food Delivery Establishment as such establishment is defined in Section 9.103 (63). Bowling Alley: At least five (5) parking spaces for each alley, plus additional spaces as may be required herein for related uses such as a restaurant. Motor Fuel Stations: At least six (6) parking spaces plus two (2) off-street parking spaces for each service stall. Retail Store, Open Space Retail or Service Shop: At least one (1) off-street parking space for each two hundred (200) square feet of floor area (net). Restaurant, Cafe, Bar, Tavern, Night Club: At least one (1) space for each three (3) seats based on capacity design where there is no design layout, one (1) space for each thirty-five square feet of gross floor area. Provided, however, the City Council may by affirmative vote grant a contractual parking permit reducing the off-street parking requirements for a structure existing on August 8, 1977 by not more than fifty percent (50%) of this Ordinance when the owner of the lot petitions the City Council and the City Council finds at a hearing on such petition that: i) The proposed use designed at maximum capacity does not warrant the strict parking requirements of the section; and ii) The reduction in required off-street parking spaces will not cause an additional burden on other lots or on off-street parking spaces; and iii) The lot size is not large enough to allow the highest and best use of the property without such contractual parking permit; and iv) The use of the property does not include the sale of intoxicating liquors; and v) Petitioner has filed an application not less than thirty (30) days before said hearing and has paid a permit fee set by Resolution of the Council; in the absence of a Resolution setting such fee, the application fee shall be $300.00; and vi) The petitioner is the owner of good and marketable title to all of the property to which the contractual parking permit would apply. Ownership of the property shall be determined by the City Attorney based upon an abstract of title or registered property abstract certified to the current date and supplied to the City Attorney at petitioner's expense no later than fifteen (15) days prior to the hearing on the petition. vii) If the petition is granted by the City Council, the contractual parking permit may be issued only after the following conditions have been met. 1) The owner or owners and all lienholders of record shall join in executing the contractual parking permit which document shall be in a form recordable in the office of the Anoka County Recorder. The document shall provide that the rights therein granted to the petitioner by the City Council are not transferable or assignable to the petitioner's heirs, successors or assigns, to any person, persons, businesses, corporations or to any other entity or entities. The document shall specify that the contractual parking permit shall be valid only for the exact use of the property specified in the permit and that the permit shall be void in the event the use of the property is changed or intensified regardless of the amount of off- street parking required for the changed or intensified use. Such document shall be in the form of a covenant running with the real property affected thereby. 2) Uses permitted by a contractual parking permit shall not constitute non- v) (w) (x) (y) conforming uses within the meaning of the Columbia Heights Zoning Code. 3) A contractual parking permit may be discharged by the owner of the property by written notice which shall be in a form recordable in the office of the Anoka County Recorder and which form shall be properly executed by the owner or owners and all lienholders of record and delivered to the City Clerk. 4) The contractual parking permit shall lapse upon the use of the property affected for the purposes of serving alcoholic beverages. 5) Upon the contractual parking permit becoming invalid, discharged, or lapsing hereunder, 'the property affected thereby shall be subject to the strict provisions of the City Code, excepting this Section 9.116 (4) (t), and violations of such strict provisions shall subject persons violating to the criminal sanctions therein contained. 6) The covenant referred to herein shall contain provisions allowing the City to enter upon the property in case of violations for the purpose of enforcing the strict provisions of the City Code and to allow the City to obtain such legal and equitable relief as a Court of competent jurisdiction may provide. The covenant shall further provide that the said owner or owners executing the contract shall pay ail attorney's fees, court costs, and administrative fees incurred by the City in the enforcement of the covenant. 7) Any covenant entered into hereunder and any contractual parking permit issued hereunder shall automatically expire twenty five (25) years after the date of filing of the said covenant in the office of the County Recorder. Banks, Offices and/or Public Office Buildings: At least one (1) parking space for each two hundred (200) square feet up to 6,000 square feet of floor area (net) plus one (1) parking space for each two hundred fifty (250) square feet over 6,000 square feet (net). Undertaking Establishments: One (1) parking space for each five (5) seats or thirty five (35) square feet of seating area where there are no fixed seats, plus one (1) parking space for each two hundred fifty (250) square feet of floor area not used for seating. Furniture Store, Appliance Store, Wholesale, Warehouse: At least one (1) parking space for each four hundred (400) square feet of floor area (gross) up to 6,000 square feet, plus one (1) parking space for each 1,000 square feet over 6,000 square feet. Open Sales Lots, Lumber Yards, Auto Sales: One (1) parking space for each two thousand (2,000) square feet of land up to the first eight thousand (8,000) square (z) (aa) (a) (bb) feet plus one (1) parking space for each four thousand (4,000) square feet of land up to a parcel of 24,000 square feet plus one (1) parking space for each six thousand (6,000) square feet thereafter. Auto Repair, Boat and Marina Sales, Garden Store, Trade Service Shops: Four (4) parking spaces plus one (1) for each eight hundred (800) square feet of floor area over the first 1,000 square feet. Skate, Dance Halls, Miniature Golf, Private Clubs, Ice Arenas and Other Recreational Centers: Ten (10) parking spaces plus one (1) additional space for each two hundred (200) square feet of floor area (net). Manufacturing., Fabricating or Processine of a Product or Material: Four (4) off'- street parking spaces plus one (1) for each four hundred (400) square feet of floor area (gross). shall hereafter be amended to read as follows, to wit, 9.116 (4) Required Oft-Street Parking (b) (c) (d) (e) (f) (g) (h) Calculating Spaces: When determining the number of off-street parking spaces required results in a fraction, each fraction of one-half (½) or more shall constitute another space. Garage or Carport: A garage or carport shall be considered a parking space. However, a building permit shall not be granted to convert a garage or carport to living space unless other acceptable provisions are made to provide the required parking space. Single Family Dwelling: At least two (2) parking spaces, one of which shall be a garage. Two Family Dwelling: At least two (2) parking spaces per dwelling unit, one of which shall be a garage. Roomin~ House: At least two (2) parking spaces for each three (3) persons for which accommodations are provided for sleeping. Multiple Dwelling: At least two (2) parking spaces for each dwelling in the R-3 District, 1.5 in the R-4 District, and 1 in all "B" Districts, one of which shall be a garage. Hotel: At least 1 parking space for each rental court provided in the design of the building. Motel: At least one (1) space for each dwelling unit or lodging room, plus one (1) additional space for each eight units. (i) School, Elementary_ and Junior High: At least two (2) parking spaces for each class room plus one (1) additional space for each 300 student capacity. ii) [I] High Schools: At least (1) parking space for each seven (7) students based upon design capacity, plus one (1) additional space for every two classrooms. [ii] Vocational Schools, Colleges, and Other Post-Secondary Schools: At least one (1) parking space for every two and one-eighth (2-1/8) students based upon actual enrollment. Actual student enrollment for purposes of this section is the greatest number of students which the school has enrolled for attendance at any one time provided that all students accommodated at other times or in other shifts shall also be included for the purpose of determining actual student enrollment under this section if classes for a prior or subsequent time or shif~ begin or end within one and one-half(I-I/2) hours of the time when the greatest number is enrolled provided however that the number of parking spaces shall never be less than that stated in Section 9.116 (4) (j) (11). (k) (1) Church, Clubs: At least one (1) parking space for each three and one-half(3 ~/~) seats based on the design capacity of the main assembly hall. Theater, Ballfield, Stadium: At least one (1) parking space for each eight (8) seats of design capacity. (m) Hospital: At least one and one-half (1-1/2) parking spaces for each patient bed. (n) Sanitarium, Convalescent Home, Rest Home, Nursing Home or Institution: At least one (1) parking space for each two (2) beds for which accommodations are offered. (o) Medical or Dental Clinic or Veterinary Office: At least three (3) parking spaces for each staff doctor or dentist according to design capacity. (p) Prepared Food Establishments: At least one (1) parking space for each fifteen (15) square feet of gross floor area in building except an area equal to four (4) square feet for each seat provided. (q) Prepared Food Delivery Establishment: At least one (1) parking space for each 180 square feet of gross floor area in building except of the Prepared Food Delivery Establishment as such establishment is defined in Section 9.103 (63). (r) Bowling Alley: At least five (5) parking spaces for each alley, plus additional spaces as may be required herein for related uses such as a restaurant. (s) Motor Fuel Stations: At least six (6) parking spaces plus two (2) off-street parking spaces for each service stall. (t) Retail Store, Open Space Retail or Service Shop: At least one (1) off-street parking space for each two hundred (200) square feet of floor area (net). (u) Restaurant, Cafe, Bar, Tavern, Night Club: At least one (1) space for each three (3) seats based on capacity design where there is no design layout, one (1) space for each thirty-five square feet of gross floor area. Provided, however, the City Council may by affirmative vote grant a contractual parking permit reducing the off-street parking requirements for a structure existing on August 8, 1977 by not more than fifty percent (50%) of this Ordinance when the owner of the lot petitions the City Council and the City Council finds at a hearing on such petition that: i) The proposed use designed at maximum capacity does not warrant the strict parking requirements of the section; and ii) The reduction in required off-street parking spaces will not cause an additional burden on other lots or on off-street parking spaces; and iii) The lot size is not large enough to allow the highest and best use of the property without such contractual parking permit; and iv) The use of the property does not include the sale of intoxicating liquors; and v) Petitioner has filed an application not less than thirty (30) days before said hearing and has paid a permit fee set by Resolution of the Council; in the absence of a Resolution setting such fee, the application fee shall be $300.00; and vi) The petitioner is the owner of good and marketable title to all of the property to which the contractual parking permit would apply. Ownership of the property shall be determined by the City Attorney based upon an abstract of title or registered property abstract certified to the current date and supplied to the City Attorney at petitioner's expense no later than fifteen (15) days prior to the hearing on the petition. vii) If the petition is granted by the City Council, the contractual parking permit may be issued only after the following conditions have been met. 1) The owner or owners and all lienholders of record shall join in executing the contractual parking permit which document shall be in a form recordable in the office of the Anoka County Recorder. The document shall provide that the rights therein granted to the petitioner by the City Council are not transferable or assignable to the petitioner's heirs, successors or assigns, to any person, persons, businesses, corporations or to any other entity or entities. The document shall specify that the contractual parking permit shall be valid only for the exact use of the property specified in the permit and that the permit shall be void in the event the use of the property is changed or intensified regardless of the amount of off- street parking required for the changed or intensified use. Such document shall be in the form of a covenant running with the real property affected thereby. 2) Uses permitted by a contractual parking permit shall not constitute non- conforming uses within the meaning of the Columbia Heights Zoning Code. v) (w) (x) (y) (z) 3) A contractual parking permit may be discharged by the owner of the property by written notice which shall be in a form recordable in the office of the Anoka County Recorder and which form shall be properly executed by the owner or owners and all lienholders of record and delivered to the City Clerk. 4) The contractual parking permit shall lapse upon the use of the property affected for the purposes of serving alcoholic beverages. 5) Upon the contractual parking permit becoming invalid, discharged, or lapsing hereunder, the property affected thereby shall be subject to the strict provisions of the City Code, excepting this Section 9.116 (4) (t), and violations of such strict provisions shall subject persons violating to the criminal sanctions therein contained. 6) The covenant referred to herein shall contain provisions allowing the City to enter upon the property in case of violations for the purpose of enforcing the strict provisions of the City Code and to allow the City to obtain such legal and equitable relief as a Court of competent jurisdiction may provide. The covenant shall further provide that the said owner or owners executing the contract shall pay all attorney's fees, court costs, and administrative fees incurred by the City in the enforcement of the covenant. 7) Any covenant entered into hereunder and any contractual parking permit issued hereunder shall automatically expire twenty five (25) years after the date of filing of the said covenant in the office of the County Recorder. Banks, Offices and/or Public Office Buildings: At least one (1) parking space for each two hundred (200) square feet up to 6,000 square feet of floor area (net) plus one (1) parking space for each two hundred fifty (250) square feet over 6,000 square feet (net). Undertaking Establishments: One (1) parking space for each five (5) seats or thirty five (35) square feet of seating area where there are no fixed seats, plus one (1) parking space for each two hundred fifty (250) square feet of floor area not used for seating. Furniture Store, Appliance Store, Wholesale, Warehouse: One (1) parking space for every 1.5 employees on major shift or one (1) per 2,000 square feet of floor area (gross), less 10% off total square feet to account for non-useable space, whichever is greater; plus one (1)space per company vehicle. Open Sales Lots, Lumber Yards, Auto Sales: One (1) parking space for each two thousand (2,000) square feet of land up to the first eight thousand (8,000) square feet plus one (1) parking space for each four thousand (4,000) square feet of land up to a parcel of 24,000 square feet plus one (1) parking space for each six thousand (6,000) square feet thereafter. Auto Repair, Boat and Marina Sales, Garden Store, Trade Service Shops: Four (4) parking spaces plus one (1) for each eight hundred (800) square feet of floor area over the first 1,000 square feet. (aa) (bb) (cc) (dd) Skate, Dance Halls, Miniature Golfi Private Clubs, Ice Arenas and Other Recreational Centers: Ten (10) parking spaces plus one (1) additional space for each two hundred (200) square feet of floor area (net). Manufacturing, Fabricating or Processing; of a Product or Material: One space for every 1.5 employees on major shift or one (1) per 600 square feet of floor area (gross), less 10% off total square feet to account for non-useable space, whichever is greater; plus one (1) space for each company vehicle (unless vehicle or vehicles are already accounted for in requirements. Office space in Industrial (I and I-2) zone areas: One (1) parking space per 300 square feet of floor area (gross). For Industrial zone areas only (I, I-2) and for industrial purposes only, if the owner cannot meet the required parking requirements, the Planning and Zoning Commission may recommend, and the City Council may approve a "parking plan" for required parking spaces according to the applicants plan which will propose to initially install only a portion of the required parking spaces, but could demonstrate that the full amount of required parking could be installed on the property as determined by 'the City. Other requirements include: (1) Applicant must submit a site plan which will show sufficient land available to reinstate all required parking if: use of the property changes, or if the City determines greater amount of parking is necessary. (2) Whenever industrial properties change ownership, the use and parking spaces provided may be reviewed by City Staff'to determine if adequate parking is being provided or if more spaces need to be installed from the amount set aside. (3) The applicants site plan must show that parking is provided for employees according to Section 9.116 (4)(x)(bb). (4) Applicant must submit plans for customer parking according to peak customer amounts. First reading: Second reading: Date of passage: July 24, 1995 Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETFER Meeting of: August 14~ 1995 AGENDA SECTION: PUBLI C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ Fire ITEM: Close Hearing, License Revocation BY: Lowell DeMars BY:~~...._ NO: ,(~: (.~. DATE: Aug 8, 1995 DATE: Previously, the City Council established a hearing date for revocation or suspension of a rental license for the following owners regarding their rental property at the addresses listed. The 1) Wayne Mecl 2) Steven Efterfield 3) Judy M. English 4) Dennis Hanson 5) Steve Indihar 6) Todd Witt 7) Daniel A. Halsey 8) Timothy J. Sylvester 9) Patrick S. Masloski 10) Larry J. Kahlow property owners have now complied with the Housing Maintenance Codes. 3819 Main Street NE 1000-02 NE 39th Avenue 1401-03 Parkview Lane NE 3807 Van Buren Street NE 4433 Main Street NE 4222 Monroe Street NE 636-38th Avenue NE 628 NE 38th Avenue 3726 Pierce Street NE 3727 Reservoir Blvd NE RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License held by the Rental Owners listed above Regarding their Rental Property as specified in that the Provisions of the Housing Maintenance Code have been Complied with. 95-154 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 14, t995 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 8 CITY MANAGER'S APPROVAL ITEM: LICENSE REVOCATION/SUSPENSION OF RENTAL BY: LOWELL DE MARS BYT<'~~~~._~.. LICENSE--3843 HAYES DATE: 8-11-95 DA NO: 8D Revocation or suspension of the license to operate rental property within the City of Columbia Heights is requested against Sally J. Anderson. The license is identified by number 80087. The property owner has failed to correct violations to bring the property into compliance with Housing Maintenance Codes. Final inspection will be done on the property on Monday, and the owner may or may not comply. An update will be provided on Monday. RECOMMENDED MOTION: Move to close the public hearing and waive the reading of the resolution, there being ample copies available to the public. RECOMI~ENDED MOTION: Move to Adopt Resolution No. 95-49, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by Sally J. Anderson, Regarding Rental Property at 3843 Hayes Avenue N.E. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Sally J. Anderson, Regarding Rental Property at 3843 Hayes Avenue N.E., in That the Provisions of the Housing Maintenance Code Have Been Complied With. COUNCIL ACTION: RESOLUTION 95-49 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF TI-L~kT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY SALLY J. ANDERSON, (HEREINAFTER "LICENSE HOLDER" ). g~EREAS, LICENSE HOLDER IS THE LEGAL Og,2qER OF THE REAL PROPERTY LOCATED AT 3843 HAYES STREET, COLUMBIA HEIGHTS, MINNESOTA, AND 9~5tEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON IULY 18, 1995 OF A PUBLIC HEARING TO BE HELD ON AUGUST 14, 1995. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AN]) ALL ORDIN,~NCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on JUNE 1, 1995, Lowell Demars, Enforcement Officer, for the City of Columbia Heights, mailed re-licensing applications to Ms. Sally J. Anderson, owner of the real property and incidental buildings located thereon at 3843 HAYES STREET, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by SALLY J. ANDERSON. 2. That on two other occassions, re-licensing applications were mailed to Ms. Anderson with no response. 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 3843 HAYES STREET is in violation of the provisions of the Columbia Heights City Code. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number 80087 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a cop3' of this order on the buildings covered by the license held by License Holder; 3. .JUl tenants shall remove themselves from the premises within 6(} days from the first day of posting of this Order revoking the license as held by License Holder. PASSED TillS DAY OF , 10 MOTION BY: SECOND BY: ROLL CALL VOTE: AYE S: NAY S: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR CITY OF COLUMBIA IIEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 SALLY J. ANDERSON 3843 HAYES STREET COLUMBIA HEIGHTS, MN. 55421 Date: July 18, 1995 STATEMENT OF CAUSE AND NOTICE OF PUBLIC HEARING FOR SUSPENSION OR REVOCATION OF A LICENSE PLEASE BE ON NOTICE, that on the 14th day of August, 1995, at 7:00 pm, or as soon thereafter as the matter can be heard, in the City of Columbia Heights, MN, the Columbia Heights City Council shall consider the revocation, suspension and/or other appropriate disposition of the license to operate a rental dwelling(s) of SALLY I. ANDERSON LOCATED AT 3843 HAYES STREET. STATEMENT OF CAUSE FAILUR~ TO SUBMIT RENTAL LICENSE APPLICATION AND FEE, AND, FAILURE TO SCHEDULE THE ANNUAL LICENSI/~ INSPECTION. Several notices have been sent to Ms. Anderson requesting that she submit the relicensing application and fees to this office for her rex~al property located at 3843 Hayes Street. The license for this property expired on July 1, 1995. As of this date, July 18, 1995, the above outlined violations have not been corrected. Pursuant to Section 5A.408(3) of the Columbia Heights City Code, a violation of any provisions of Chapters 5 or SA, or of state law, shall be prima facie showing of cause for revocation, suspension, or other such action restricting the privileges of a licnmsee. PLEASE BE ON NOTICE that on the 14th day of August, 1995, at 7:00 p.m., or as soon thereafter as may be heard, the City of Columbia Heights City Council shall hold a Public Hearing to address the issue of revocation of your rental license. At the Public Hearing you and your tenants or any other interested parties will be given an opportunity to give testimony and present evidence on the above set forth issues. Lowell G. DeMars Enforcement Officer cc: TENANTS CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT $55 MILL STREET NE COLUMBIA HEIGHTS, MN. $$421 TELE: 782-2835 TO: TENANT/OCCUPANT 3843 HAYES STREET COLUMBIA HEIGHTS, MN. 55421 DATE: JULY 18, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 3843 HAYES STREET. IF THE OWNER FAILS TO CORRECT THE HOUSING MAINTENANCE CODE VIOLATION AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO AUGUST 11, 1995, A HEARING WILL BE HELD AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU, AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKES PLACE. .~111 I I I I I I I I I . Id % t Lo~e~l De~a~s , of the Ct~y o~ Colu~ia County o~ ~o~a, in~ SCa~e of ~inne~a~ being first dul~ s~o~n, says C~aC on C~e /~ C~ day of ~ /~ , 1995, ~e served a copy of C~e Compliance O~de~ and ~oCice o~ Hea~in9 and S~a~e~en~ o~ Cause upon: Name and address: by mailing to him/her a copy thereof certified mail (return receipt requested), enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. /~~t ) Subscribed and sworn to before me this /9 th day of Notary Public EXHIBIT D AFFIDAVIT OF MAILING AFFIDAVIT OF SERVICE BY MAIL STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) SS. Lowell DeMars , of the City of Columbia Heights, County of Anoka, in ~State of Minnes_~otg~ being first duly sworn, that on the ./~r" th day of %j L/~. , 1995, he says served a copy of the Compliance Order and~otice of Hearing and Statement of Cause upon: by mailing to him/her a copy thereof regular mail, enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. Subscribed and sworn to before me this f~ th day of<~/~t~ , /~. Notary Public EXHIBIT D AFFIDAVIT OF MAILING AFFIDAVIT OF SERVICE BY MAIL STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) ss. Lowell DeMars , of the City of Columbia Heights, County of Anoka, in t~State of Minnes~! being first duly sworn, says that on the /~ th day of ~ /&/t~, , 1995, he served a copy of ~he Compliance Orde~ and/Notice of Hearing and Statement of Cause upon: Name and address: by mailing to him/her a copy thereof regular mail, enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. /(S~-gnature of Affiant) Subscribed and sworn to b~fore me this th day of Notary Public AFFIDAVIT OF SERVICE STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) ss. Lowell DeMars , of the City of Columbia Heights, County of Anoka, in the State of Minnesota, being first duly sworn, says that on the ~b th day of ~t~ , 1995, he served a copy of the Compliance Orde~ and Notice of Hearing and Statement of Cause upon: Name and address: A. D Hand Delivery B. D Placing On/Under Unit Door C. ~osting on Structure Entrance Doors Subscribed and sworn to before me this th day of , Notary Public CITY COUNCIL LETTER Meeting of: August 14, 1995 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 8 CITY MANAGER'S APPROVAL ITEM: LICENSE REVOCATION/SUSPENSION OF RENTAL BY: LOWELL DE MARS BY:~ ~/-~-~ LICENSE--3807 CENTRAL AVENUE DATE: 8-11-95 DATE~'--~Zl:~ NO: 8E Revocation or suspension of the license to operate rental property within the City of Columbia Heights is requested against Jeffrey Bahe. The license is identified by number 20302. The property owner has failed to correct violations to bring the property into compliance with Housing Maintenance Codes. Final inspection will be done on the property on Monday, and the owner may or may not comply. An update will be provided on Monday. RECOMMENDED MOTION: Move to close the public hearing and waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution No. 95-50, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by Jeffrey Bahe, Regarding Rental Property at 3807 Central Avenue. ALTERNATE MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Ren'zal License Held by Jeffrey Bahe, Regarding Rental Property at 3807 Central Avenue, in That the Provisions of the Housing Maintenance Code Have Been Complied With. COUNCIL ACTION: RESOLUTION 95- 50 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION SA. 408 (1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY JEFFREY D. BAHE, (HEREINAFTER "LICENSE HOLDER" ). WHEREAS, LICENSE HOLDER IS THE LEGAL O~.'NER OF THE REAL PROPERTY LOCATED AT 3807 CENTRAL AVENUE COLUlk{BIA HEIGHTS, MINNESOTA, ANI) ~EREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), ~ITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOS ED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN' TO THE L ICENS E HOLDER ON JULY 18, 1995 OF A PUBLIC HEARING TO BE HELD ON AUGUST 14, 1995. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, .~NT) ALI, ORDIN,~dqCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE C1TY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on JUNE 1, 1995, Lowell Demars, Enforcement Officer, for the City of Columbia Heights, mailed re-licensing applications to Mr. Jeffrey Bahe, the owner of the real property and incidental buildings located thereon at 3807 Central Avenue, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above- described real property by JEFFREY D. BAHE. 2. That on two other occassions, re-licensing applications were mailed to Mr. Bahe with no response. 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 3807 CENTRAL AVENUE is in violation of the provisions of the Columbia Heights City Code. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and an3' other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number 20302 is hereby revoked/suspended (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAY S: CITY OF COLUMBIA HEIGHTS, MINNESOTA ATTEST: J O-.kNNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEV.~NT MAYOR CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 JEFFREY D. BAHE 15702 CORRAL LANE EDEN PRARIE, MN. 55347 Date: July 18, 1995 STATEMENT OF CAUSE AND NOTICE OF PUBLIC I-W.&RING FOR SUSPENSION OR REVOCATION OF A LICENSE PLEASE BE ON NOTICE, that on the 14th day of August, 1995, at 7:00 pm, or as soon thereafter as the matter can be heard, in the City of Columbia Heights, MN, the Columbia Heights City Council shall consider the revocation, suspension and/or other appropriate disposition of the license to operate a rental dwelling(s) of IEFFREY D. BAHE LOCATED AT 3807 CENTRAL AVENUE. STATF. aMENTOF CAUSE FAILURE TO SUBMIT RENTAL LICENSE APPLICATION AND FEE,~ ~'4,IIJ. IRF~TO S~DU~E lrm m,, .............. Several notices have been sent to Mr. Babe requesting that he submit the relicensing application and fees to this office for his renal property located at 3807 Central Avenue. The license for this property expired on July 1, 1995. As of this date, July 18, 1995, the above outlined violations have not been corrected. Pursuant to Section 5A.408(3) of the Columbia Heights City Code, a violation of any provisions of Chapters 5 or SA, or of state law, shall be prima facie showing of cause for revocation, suspension, or other such action restricting the privileges of a licensee. PLEASE BE ON NOTICE that on the 14th day of August, 1995, at 7:00 p.m., or as soon thereafter as may be heard, the City of Columbia Heights City Council shall hold a Public Hearing to address the issue of revocation of your rental license. At the Public Hearing you and your tenants or any other interested parties will be given an opportunity to give testimony and present evidence on the above set forth issues. Lowell G. DeMars Enforcement Officer cc: TENANTS CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT $$$ MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TO: TENANT/OCCUPANT 3807 CENTRAL AVENUE #1 COLUMBIA HEIGHTS, MN. 55421 DATE: JULY 18, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 3807 CENTRAL AVENUE. IF THE OWNER FAILS TO CORRECT THE HOUSING MAINTENANCE CODE VIOLATION AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO AUGUST 11, 1995, A HEARING WILL BE HELD AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU, AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKI~S PLACE. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 'ro: TENANT/OCCUPANT 3807 CENTRAL AVENUE #2 COLUMBIA HEIGHTS, MN. 55421 DATE: JULY 18, 1995 TENANT NOTICE ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 3807 CENTRAL AVENUE. IF THE OWNER FAILS TO CORRECT THE HOUSING MAINTENANCE CODE VIOLATION AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO AUGUST 11, 1995, A HEARING V~ILL BE HELD AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU, AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THIS HEARING IF AND WHEN THE HEARING TAKES PLACE. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 TENANT/OCCUPANT 3807 CENTRAL AVENUE #2 COLUMBIA HEIGHTS, MN. $$421 DATE: JULY 18, 1995 ENCLOSED IS A COPY OF A NOTICE SENT TO THE OWNER OF THE RENTAL PROPERTY LOCATED AT 3807 CENTRAL AVENUE. IF THE OWNER FAILS TO CORRECT THE HOUSING MAINTENANCE CODE VIOLATION AS DESCRIBED ON THE OFFICIAL NOTICE PRIOR TO AUGUST 11, 1995, A HEARING WILL BE HELD AS DESCRIBED ON THE OFFICIAL NOTICE. THIS HEARING COULD AFFECT YOU, AND IS FOR YOUR INFORMATION ONLY. YOU WILL HAVE THE RIGHT TO BE HEARD AT THiS HEARING IF AND WNEN THE HEARING TAKES PLACE. Y MAIL ~68~ ~o~el~l 00~ t~o.~ Sd Lowell DeMars , of the City of Columbia Heights, County of Anoka, in.~he State of Minnesota, being first duly sworn, says that on the /~ th day of ~ , 1995, he served a copy of ~h~ Compliance orde~ ant{ Notice of Hearing and Statement of Cause upon: Nam~and address: by mailing to him/her a copy thereof certified mail (return receipt requested), enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. (~ignature of Affiant) Subscribed and sworn to before me this /9 th day of ~ , /~. Notary Public EXHIBIT D AFFIDAVIT OF MAILING AFFIDAVIT OF SERVICE BY MAIL STATE OF MINNESOTA COUNTY OF ANOKA SS. Lowell DeMars , of the City of Columbia Heights, ' 'n County of Anoka, in thc.State of Mlnnesojka,, bel g first duly sworn, says that on the /~'~ th day of %7~/~d~ , 1995, he served a copy of t~e-Compliance Orde~and~otice of Hearing and Statement of Cause upon: Na~ and address: by mailing to him/her a copy thereof regular mail, enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. ~~_ / (~ignature of Af lan ) Subscribed and sworn t_o b~fore me this /9 th day of~~__, /~. Notary Public EXHIBIT D AFFIDAVIT OF MAILING AFFIDAVIT OF SERVICE BY MAIL STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) ss. Lowell DeMars , of the City of Columbia Heights, County of Anoka, in %h~ State of Minneso_~a,~ being first duly sworn, says that on the /.~'~ th.day of ~/~7~. , 1995, he served a copy of %h~ Compliance Order and~otice of Hearing and Statement of Cause upon: Name and address: by mailing to him/her a copy thereof regular mail, enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. ~ignature of Affiant) Subscribed and sworn ~,b~,f. ore me this t~ th day of /~- Notary Public EXHIBIT D AFFIDAVIT OF MAILING AFFIDAVIT OF SERVICE BY MAIL STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) ss. Lowell DeMars , of the City of Columbia Heights, County of Anoka, in,The State of Minneso_~ta,. being first duly sworn, says that on the,/~ th day of ~J ~.~.f , 1995, he served a copy of thee Compliance Order and ~qotice of Hearing and Statement of Cause upon: Name and address: by mailing to him/her a copy thereof regular mail, enclosed in an envelope, postage prepaid, and by depositing the same in the post office at Columbia Heights, Minnesota, directed to him at his last known addresses listed above. /(~g-natu~e-o~ Affiant) Subscribed and sworn~~--t~l before,me this /9 th day of ~. Notary Public AFFIDAVIT OF SERVICE STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) ss. Lowell DeMars , of the City of Columbia Heights, County of Anoka, in the State of Minnesota, being first duly sworn, says that on the Lb th day of ~0C~ , 1995, he served a copy of the Compliance Order ~nd Notice of Hearing and Statement of Cause upon: Name and address: D D ae Hand Delivery B. Placing On/Under Unit Door C. ~Posting on Structure Entrance Doors --"~(Signature of Affiant) Subscribed and sworn to before me this th day of , Notary Public CITY COUNCIL LETTER MEETING OF: AUGUST 14, 1995 AGENDA SECTION: OTHER RESOLUTIONS/ ORIGINATING DEPT.: CITY MANAGER ORDINANCES FINANCE APPROVAL NO.: 9 ITEM: RESOLUTION DESIGNATING BY: WILLIAM ELRITE BY: FUND BALANCE IN THE WO IN CAPITAL When the auditors met with the City Council on June 19, 1995, to review the 1994 annual financial report and audit of the City of Columbia Heights, one of their recommendations was that the City develop a formal policy by resolution establishing a portion of the General Fund balance as a reserve for cash flow purposes. In the past, this has been done in the annual financial report based on a work session discussion with the City Council of many years ago; however, no formal action was taken. In addition, since the Library Fund is also primarily supported by tax revenue, it was their recommendation that rather than having an interfund loan between the General Fund and the Library Fund, a formal transfer be done to the Library for their cash flow needs and that this also be set up in the Library Fund as a reserve for cash flow. Attached is a resolution making these changes. It should be noted that at any time the Council could withdraw this action by an additional resolution; therefore, this resolution is just the formal paperwork to tie in with what is currently being done and reported in the annual financial report. RECOMMENDED MOTION: Move to waive the reading of Resolution 95- k.~0 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 95- /40 , being a resolution designating fund balance in the General Fund and the Library Fund for working capital. WE:dn 9507172 COUNCIL ACTION: RESOLUTION 95- t~0 RESOLUTION OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, DESIGNATING FUND BALANCE IN THE GENERAL FUND AND LIBRARY FUND FOR WORKING CAPITAL WHEREAS, the majority of revenue for the General Fund and the Library Fund is received from State aids and property tax revenue; and WHEREAS, State aids and property tax revenue are not received until the last six months of the year; and WHEREAS, the City Council desires to ensure adequate cash flow for working capital in the General and the Library funds; and WHEREAS, when the Library Fund was separated from the General Fund there was no fund balance transfer from the General Fund to the Library Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota, that the City will transfer $200,000 in fund balance from the General Fund to the Library Fund; and BE IT FURTHER RESOLVED that forty-five percent (45%) of the next year's budget in both the General Fund and the Library Fund will be designated for working capital. Passed this day of ,1995. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary 95O7172 CITY OF COLUMBIA HEIGHTS Meeting of: Auqust 14, 1995 AGENDA SECTLON: RESOLUTIONS/0RD~NANC£$ ORIGINATING DEPT.: CITY MANAGER NO:~ COMMUNITY DEVELOPMENT.~I APPROVAL ~/ NO:~, /~'~) DATEs July 31, 1995~- The HRA/City has been invited by the Minnesota Housing Finance Agency (MHFA) to apply for three housing related programs: Affordable Rental Investment Fund, Housinq Trust Fund and publiclY0wned neiqhborhood Land Trust Proqram. Ail three of these applications are being prepared by the Community Development Department and are due August 24, 1995. The Affordable Rental Investment Fund provides funds for projects that will provide affordable rents to lower income households which would include incomes below 80% of State Median income. The City application will be for $180,000 to purchase and renovate two duplexes in the 4600 block of Pierce Street N.E. After renovation, the City would rent out units to lower income families. Approximately $65,000 will be used for acquisition with the remaining used for renovation. The City will also provide a $20,000 in kind or cash for match to the MHFA Program. The Housinq Trust Fund program provides funds for projects for development, construction, acquisition, preservation and rehabilitation of low income rental and homes for ownership. The City will be applying for $100,000 to be used for down payment assistance for lower income families to purchase homes in Columbia Heights. The amount of funding could assist 20 families with $5,000 each. This funding could also be used in conjunction with the MHFA First Time Homebuyer program and help provide matching funds with participating banks and mortgage companies programs. The Publicly Owned Neiqhborhood Land Trust Proqram provides funding to purchase land and preserve the affordability of the housing located on the land. The City will be applying for $195,000 to purchase and remove three (3) deteriorating vacant duplex and single family buildings on 4500 block of Fillmore and Taylor. Lots will be leased to low and moderate income families for construction of new single family homes. The City will also provide a $30,000 match to the MHFA Program to assist with the acquisition and relocation expenses. RECOMMENDED MOTION #1: Move to waive the reading of the resolutionS there being ample copies available to the public. RECOMMENDED MOTION #2: Move to Adopt Resolution 95- 45 , 95- 46 and 95-47 Authorizing Application for MHFA Affordable Rental Investment Fun---~, Housing Trust Fun-~a--and Publicly Owned Neighborhood Land Trust Program. COUNCIL ACTION: \bt\council.for RESOLUTION NO. 95-/45 RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA APPROVING APPLICATION TO THE MINNESOTA HOUSING FINANCE AGENCY UP TO $180,000.00 OF AFFORDABLE RENTAL INVESTMENT FUND PROGRAM FUNDS FOR RENTAL HOUSING REHABILITATION/DUPLEX ACQUISITION/RENOVATION IN SHEFFIELD NEIGHBORHOOD. WHEREAS, the City of Columbia Heights has been invited and encouraged to apply through the Minnesota Housing Finance Agency (MHFA) for funds from the 1993 state funded Affordable Rental Investment Fund Program; and WHEREAS, an application for such grant funds has been prepared by Community Development Department staff; and WHEREAS, the City will provide an MHFA desirable match for funding priority for the project; and WHEREAS, the City already owns two duplexes in the Sheffield Neighborhood and is currently maintaining and operating these as rental units. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota that: The City Council approves City application for up to $180,000 of Affordable Rental Investment Fund Program funds from the Minnesota Housing Finance Agency for rental housing rehabilitation/duplex acquistions/renovations. The City hereby agrees that the City will provide a minimum of $20,000.00 in kind or cash for match to the MHFA program funds. The Mayor and City Manager are authorized to sign the necessary Affordable Rental Investment Fund Program application and the documents for implementation of the program when the grant is received through the Minnesota Housing Finance Agency. Passed this 14th day of August, 1995 Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary RESOLUTION NO. 95-46 RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA APPROVING APPLICATION TO THE MINNESOTA HOUSING FINANCE AGENCY FOR UP TO $100,000.00 OF HOUSING TRUST FUND PROGRAM FUNDS FOR DOWNPAYMENT ASSISTANCE TO LOWER INCOME FAMILIES TO PURCHASE HOMES IN COLUMBIA HEIGHTS. WHEREAS, the City of Columbia Heights has been invited and encouraged to apply through the Minnesota Housing Finance Agency for funds from the 1988 state funded Housing Trust Fund Program; and WHEREAS, an application for such grant funds has been prepared by the Community Development Department staff; and WHEREAS, the City will utilize funds with the First Time Homebuyer funds, already received, by providing a match for downpayment assistance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota that: The City Council approves City application for up to $100,000.00 of Housing Trust Fund Program funds from the Minnesota Housing Finance Agency for the purpose of providing downpayment assistance to lower income families. The Mayor and City Manager are authorized to sign the necessary Housing Trust Fund Program application and the documents for implementation of the program when the grant is received through the Minnesota Housing Finance Agency. Passed this 14th day of August, 1995 Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary RESOLUTION NO. 95- /47 RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA APPROVING APPLICATION TO THE MINNESOTA HOUSING FINANCE AGENCY UP TO $195,000.00 OF PUBLICLY OWNED NEIGHBORHOOD LAND TRUST PROGRAM FUNDS FOR PURCHASE AND REMOVAL OF DUPLEX AND SINGLE FAMILY BUILDINGS IN SHEFFIELD NEIGHBORHOOD. WHEREAS, the City of Columbia Heights has been invited and encouraged to apply through the Minnesota Housing Finance Agency for funds from the state funded Publicly Owned Neighborhood Land Trust Program; and WHEREAS, an application for such grant funds has been prepared by Community Development Department staff; and WHEREAS, the City will lease the vacant lots to low and moderate income families for construction of new single family homes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota that: The City Council approves City application for up to $195,000 of Publicly Owned Neighborhood Land Trust Program funds from the Minnesota Housing Finance Agency for purchase and removal of duplex and single family buildings. The City Council hereby agrees that the City will provide a minimum of $30,000 for match to the MHFA program funds. The Mayor and City Manager are authorized to sign the necessary Publicly Owned Neighborhood Land Trust Program application and the documents for implementation of the program when the grant is received through the Minnesota Housing Finance Agency. Passed this 14th day of August, 1995 Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETYER Meeting of: 8/14/95 AGENDA SECTION: OTHER RESOLUTI ONS/ORDI NANCE ORIGINATING DEPARTMENT: CITY MANAGER NO. (3, PUBLIC WORKS ITEM: RESOLUTION REGARDING LAB ELLE EAST BY: M. W ins on~.J~"J B YTE~'-~,=~~ DA NO. BANK EROSION CONTROL PROJECT "X DATE: 8/8/95 ) For a number of years, the City has attempted to solve the erosion that occurs in the area known as the LaBelle East Bank. In 1990, staff investigated using a retaining wall along the top of the slope to help hold the soil. This was ultimately rejected as too expensive. In 1993 staff started pursuing a solution utilizing selective cutting of existing trees, installation of a bio-degradable erosion control blanket and planting a shade tolerant vegetative cover. Partial funding for this project would be available through the Anoka Conservation District. Through a series of public hearings on the project, fencing was added along the top and bottom of the slope. The estimated cost approached $270,000. At the June 6, 1994 Public Hearing, Council authorized staff to proceed with the project, limited assessments to abutting properties to $2,000 maximum and required that no work be done until all necessary easements were obtained. Staff was also directed that if any property owner was compensated for an easement in conjunction with this project, that all property owners providing the easement would be equally compensated. To date, three of the seventeen property owners have signed easements based on a payment of $2,000 and three more have indicated a willingness to provide the easement. Those property owners that have indicated that they are not interested in providing the easement are stating that their reasons are either concern over limitations the easement would place on their use of the property or feel that there is not erosion problems. Staff feels that to obtain all the necessary easements to allow the project to proceed will either require compensation in excess of the maximum assessment or a costly condemnation proceeding. Last fall we had several hazardous trees removed along the east side of LaBelle Pond. In conjunction with this, our crew removed numerous smaller trees in a small area. This allowed sunlight to reach the slope and had the added advantage of providing better views and safety to those residents utilizing the path. We have discussed that throughout most of the area that we cleared, the undergrowth has started to grow. Some areas that are compacted have not shown any growth, but it is felt that by loosening up the soil in these areas and adding some plantings, these areas will also become revegetated. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/14/95 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO. PUBLIC WORKS ITEM: RESOLUTION REGARDING LABELLE EAST BY: M. Winson BY: NO. BANK EROSION CON'I~OL PROJECT DATE: 8/8/95 DATE: Continued - Page 2 Staff is recommending that the Council consider the following actions: Abandon the Public Improvement Project, P.I.R. #898, as it will be difficult to obtain all the easements necessary to complete the project. Direct staff to continue with the practice of clearing areas along the east side of LaBelle Pond of hazardous trees and overgrowth to permit re-establishment of growth on the slope. Most, if not all, of the work can be funded under our existing tree programs. Direct staff to implement a program of identifying areas that need additional work on the slope to reduce erosion (i.e., plantings, riprap) and correct these areas utilizing matching grant money from Anoka Conservation District (if available), Tree Grant workers, Community Service-type workers. Direct staff to identify and correct erosion problems on private property along the top of the slope through enforcement of existing ordinances and by supplying advice and technical help to the property owners. Staff feels that by following this action plan, the public portion of the slope can be stabilized over the next two to three years. Staff would like to proceed with the cleating operation along the north half of the east bank this fall and winter. RECOMMENDED MOTION: RECOMMENDED MOTION: Bank Erosion Control. Move to waive the reading of the resolution, there being ample copies available to the public. Move to approve Resolution No. 95-/48being a Resolution Abandoning Project P.I.R. #898, LaBelle East MAW:jb 95-476 COUNCIL ACTION: RESOLUTION NO. 95-/4__.8 BEING A RESOLUTION ABANDONING P.I.R. #898 LABELLE EAST BANK EROSION CONTROL BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights on the 14th day of August, 1995, that: WHEREAS, the City of Columbia Heights has investigated several methods of addressing the slope erosion occurring in the area known as the LaBelle East Bank, and WHEREAS, through a Public Improvement Hearing that occurred over several dates in 1994, developed a project to reduce slope erosion on both the public and private portions of the LaBelle East Bank which required the granting of easements to the City by the abutting property owners and financial participation in the project through assessments, and WHEREAS, it has been determined that the cost to obtain the necessary easements to complete the project as proposed, may exceed the financial participation of the abutting property owners, thus increasing the total cost of the project, and WHEREAS, the City Public Works staff have developed a plan of routine tree removal, tree trimming, undergrowth clearing and vegetation restoration that will significantly decrease erosion of the slope by allowing natural vegetation to grow on the slope. NOW, THEREFORE, IT IS HEREBY RESOLVED that the improvements known as P.I.R. #898, Project #9103, is abandoned and all easements obtained for this project are not to be recorded. Dated this 14th day of August , 1995. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary State of Minnesota County of Anoka City of Columbia Heights CERTIFICATION I hereby certify that the foregoing Resolution is a tree and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 14th day of August, 1995, as disclosed by the records of said City in my possession. (Seal) Deputy City Clerk CITY COUNCIL LETTER Meeting of: August 14, 1995 IAGENDA SECTION: BID CONSIDERATION INO.: 9 I I ITEM: PURCHASE AND INSTALLATION OF INO.: DEPARTMENTAL COPIER AT THE LIBRARY ORIGINATING DEPARTMENT: I CITY MANAGER LIBRARY I APPROVAL By:M. Rebecca Loader t'~'L'v~i II BY: ~ ~ DATE: August 9, 1995 I DATE Authorization to seek quotations for purchase and installation of a departmental copier at the library was approved at the 5/30/95 City Council meeting. The 1995 library budget has $6,500 in line item #5170 to purchase such a copier. Specifications for the copier have been written to include 80,000 copies per year after staff learned that unless volume of copies dropped to below 20,000 the copier size would not be greatly affected. Major copying runs may still be reserved for the Kodak copier at City Hall. Leasing versus purchasing has been discussed, and purchasing appears to be more suitable for the library at this time. Six proposals from companies representing established copier lines have been received. The attached specifications have been used to delineate comparable models among the brands. (ATTACHMENT A) The costs for service contracts include all supplies except paper. Based on approximately 80,000 copies per year volume, paper costs for 160 reams would be $372.80 (based on the current contract price for 8 1/2"xll" paper at $2.33/ream). Based on the attached chart, (ATTACHMENT B) staff is recommending that the City purchase a Mita DC-3055 copying system from Coordinated Business Systems. This copying system includes all features listed on the specifications (e.g. automatic duplexing, automatic document feeder, and 20-bin sorter with stapler) and a reasonable service contract at $800.00/year for three years (@ $.01 per copy based on 80,000 copies per year). In addition, staff time for copying in the building will be more cost effective as part-time employees can be used when available. This information has been presented to the Columbia Heights Public Library Board of Trustees at their August 8, 1995, meeting and a motion was passed to recommend that the Council authorize purchase of a Mita DC-3055 copying system from Coordinated Business Systems. RECOMMENDED MOTION: Moved to authorize purchase of a Mita DC-3055 copying system from Coordinated Business Systems for the amount of $5,468.77 based on low written formal quotation; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL ACTION: ATTACHMENT A COLUMBIA HEIGHTS PUBLIC LIBRARY SPECIFICATIONS COPIER PURPOSE: The library requires a durable copier to provide departmental copying service. approximately 80,000 copies per year. Volume of GENERAL REQUIREMENTS: o The copier should encompass: a. Paper 1.) Plain paper; most copying on 20# stock 2.) Ability to use recycled paper 3.) By-pass to accommodate heavier stocks, i.e. 40# b. Copy sizes 1.) 8 1/2" x 11" (letter) 2.) 8 1/2" x 14" (legal) 3.) 1 l"x 17" (ledger) c. Automatic and manual exposure options d. Reduction and enlargement e. 20-bin sorter with stapler f. Automatic document feeder g. 25-30 copies per minute h. Approximately 80,000 copies per year i. New equipment only j. Automatic duplexing (Addendum of 7/24/95) Vendor should include price of stand/base Vendor should include warranty information Vendor should include any trade-in value of existing machine (Gestetner 2240Z, purchased in 1988, with 420,000 copies registered) Vendor should supply: a. Cost of maintenance contract 1.) Include all supplies needed to operate hardware except paper 2.) Indicate initial year separately, then list successive two years b. Information on supplies should include approximate number of copies to be expected from designated quantity of supplies Cost per copy under comprehensive maintenance contract Written Total price to include delivery, installation, and initial operation check. and verbal instructions shall be provided for staff recycled paper CITY COUNCIL LETTER Meeting of: 8/14/95 AGENDA SECTION: B 1D CONS I DERATI 0NS ORIGINATING DEPARTMENT: CITY__MANAGER NO. 9 PUBLIC WORKS ~\~N ITEM: POND MODIFICATIONS AT SILVER LAKE BY: M. Winson }{,4/~ B . NO. PARK - MUNICIPAL PROJECT #9316 DATE: 8/7/95~ DATE: On June 26, 1995, Council authorized staff to seek bids for Pond Modifications at Silver Lake Park. Plans and specifications were requested by five contractors. Two bids were received for the opening on August 7, 1995. The low bid is $22, 133. Fund 652-49499 has $20,000 budgeted for this project and improvements to the drainage swale at Silver Lake Beach. Staff proposes to fund the pond modifications with the $20,000 budgeted and the unused funds ($5,000) budgeted for sealing the Jackson Pond well. Improvements to the drainage swale at Silver Lake Beach would be done in 1996 with in-house labor and normal maintenance funds. RECOMMENDED MOTION: Move to award the Silver Lake Park Pond Modifications, Municipal Project #9316 to Veit and Company, Inc. of Rogers, Minnesota, based on their low, qualified responsible bid in the amount of $22,133 with funds to be appropriated from Fund 652-49499; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. ALTERNATE MOTION: Move to reject all bids, as the low, responsible bid exceeds the budgeted funding; and furthermore, direct staff to include the $20,000 from the 1995 Budget in the proposed 1996 Budget and re-bid the project in 1996. COUNCIL ACTION: 8~888~ 0~00~ o~~ 888888 ~00000 ~0~ 00000 00000 ~0000~ 888888 0~0~0 Jd~dd~ o 0 PROPOSAL CITY OF COLUMBIA HEIGHTS, MINNESOTA MUNICIPAL PROJECT #9316 SILVER LAKE PARK POND MODIFICATIONS JULY 25, 1995 BID OPENING Monday, August 7, 1995; 11:00 A.M. Bidders: The undersigned, as bidder, hereby proposes and agrees to enter into a Contract on the form attached hereto with the City of Columbia Heights, Minnesota, to supply all labor, materials, and equipment necessary for the completion of the Silver Lake Park Pond Modifications, Municipal Project #9316, within the City of Columbia Heights, all in accordance with the Plans and Specifications prepared by the City Engineer, City of Columbia Heights, Minnesota, and in strict accordance therewith, for the following sum: NO. DESCRIPTION QUANT. UNIT UNIT PRICE TOTAL 1 Relocate gate 2 Common excavation 3 Class 2 aggregate access ramp 4 Class 3 riprap 5 Class 2 riprap 6 Turf establishment 1,018 C.Y. $ /o '> $ /0.,/~'0 43 Ton $ 21 C.Y. $ 25 C.Y. $ 5o¢' 746 S.Y. $ It is understood that the Owner may accept or reject any Proposal. A certified check or bidder's bond in the amount of: Five Percent Dollars ($ 5% ) drawn to the order of the City of Columbia Heights, is attached hereto. If this proposal is accepted and Veit & Company, Inc. refuses, fails, or neglects to execute the Contract and furnish a satisfactory surety bond within ten (10) days of the date of acceptance of this Proposal, it is understood and agreed that Fi ve Percent Dollars ($ 5% ) --said amount being the same as bid secudty abovementioned-- will be liquidated damages occasioned by such refusal, failure, or neglect. Thereupon said City of Columbia Heights shall realize upon said bid security and use the proceeds in the payment of said damages. Said certified check will be promptly returned upon completion of the contract documents. This Proposal is submitted after careful study of the Specifications and from a personal knowledge of the conditions at the site, which knowledge was obtained from our own sources of information and not from any official or employee of the City. It is understood and agreed that this Proposal cannot be withdrawn within sixty (60) days after scheduled time for receipt of bids. The following is a schedule for completion of the work. 1. Time required after Contract Documents are completed to start work: 2. PAGE 2 OF 2 5 days. Time required from commencement to completion (working days only; does not include Saturdays and Sundays): 1 5 days. Veit& Company, Inc. 08/07/95 Le4.~n~on, Firm or Corporation (Si~n~.'~u~e) By Don Rachel, President (Print or type name) Address 14000 Veit Place Rogers, MN 55374 Phone (612) 428-2242 Legal Residence 14000 Veit P1 ace Rogers, MN 55374 Date LIST OF SUBCONTRACTORS Bidders must list subcontractors tentatively scheduled to work on this project. All changes must be submitted to the City Engineer. NAME 1. 2. 3. BIDDER'S REFERENCES 3erry Mortenson Grady Kinghorn Bill Deblon TELEPHONE NO. ~31~-2572 428-8323 537-4534 CITY COUNCIL LETTER Meeting of: August 14, 1995 AGENDA SECTION: BID CONSIDERATIONS NO. 9 ITEM: Purchase and Installation of NO. Replacement Outdoor Warning Sirens ORIGINATING DEPARTMENT CIVIL DEFENSE BY: Charles Kewatt, Dep. Dir. DATE: August 8, 1995 CITY MANAGER APPROVAL: BY: The city of Columbia Heights currently has full warning coverage from its eight outdoor warning sirens. Five of these are 20 H.P. sirens purchased in 1973, and three are 5 H.P. sirens purchased in 1954. Because of the age of the sirens, maintenance and repair costs are an increasing concern, along with the ongoing unreliability of some units. Funds have been budgeted over the years for replacements. Due to developments in technology since these sirens were purchased, we can now replace seven sirens with two new units. The two sirens, along with one of the old sirens left in place, would continue to provide 100 per cent warning coverage for our community, with overlap from sirens of surrounding communities, as well. Bids were received from two sources: Federal Signal Corporation and Whelen Heights Electric. The low bid was Federal Signal Corporation to provide two model 2001SRN 127 decibel rotating DC sirens with accompanying equipment and installation at a cost of $25,708.25. This total includes a credit of $4,807 trade-in for seven sirens being replaced, but does not include the cost of removal of old sirens. Estimated additional funds of $4,291.95 are needed to remove the old sirens and poles and to have the power disconnected. The total project is not to exceed the budgeted amount of $30,0O0. Existing radio controls on the sirens to be removed can be sold back to Healy-Ruff Company. RECOMMENDED MOTION: "Move to purchase two model 2001 Rotating Sirens from Federal Signal Corporation of Rochester, Minnesota, at a cost of $25,708.25, to include installation and a trade- in credit for seven sirens in the amount of $4,807 and to authorize the Mayor and City Manager to enter into a contract for same; also move to authorize the expenditure of $4,291.95 for removal of seven existing units and poles; total funding of $30,000 to come from the Capital Replacement Fund, 431-42500-5180." RECOMMENDED MOTION: "Move to authorize the sale of extra Healy-Ruff radio controls back to Healy-Ruff Co." mid cd95-041 Attachments COUNCIL ACTION: Civil Defense Sirens Page 1 2 3 4 5 6 7 8A 8B 8C 9 10 11 Federal Signal Corporation Quote Whelen Heights Electric Quote Present Sirens - size and location Columbia Heights Map Present sirens - small black lines Federal proposed - blue lines Whelen siren location proposed - green dots St. Anthony Map - Siren Locations Fridley Map - Siren Locations Coon Rapids Area Map - Siren Locations Cities using Federal Sirens Current Maintenance Contract Money Budgeted in Civil Defense Fund for Sirens Recommendation of Fire Chief Name CITY OF COLUMBIA HEIGHTS QUOTATION FEDERAL SIGNAL CORPORATION Federal Warning Systems Co. Name Fire Department kddmss 555 PhonaNo. ~12/782-2830 (C~ty Mall 782-2800 F~x No. 61 2/782-2801 Quotation No.:FWS 8 7 8 4 Reference quote no. on your order Dat~ May 9, 1995 RefemnceSiren Warning_ System CUSTOMER COPY SALESPERSON COPY OFFICE COPY Upon reoelpt of your order m~l acceptance by Federal SignaJ Corporation, the equipment herein will be supplied at the quoted prices below. Delivery ac~mdule ~nnot be e~t~blished until radio information ia aupplied, if applicable. COLOR NET COST TOTAL FEDERAL VOLTAGE OR DESCRIPTION EACH COST ITEM QTY. NO. MODEIJPART NO. FINISH 1 2 2001SRN 48 C 127 db Rotating DC Siren 7,550.00 15,100.00 2 2 2001 DC 48 G Control Cabinet for DC 3,000.00 6,000.00 3 2 2001 HR 120 NA Holding Relay for Rotator 200.00 400.00 4 7 CREDIT Trade-in 4- Soundm~ster, 3 Federal Model 5T (4,807.00 5 1 MISC. MN Sales Tax 6.5% 1,085.05 6 1 MISC. SHIPPING 330.00 7 2 MISC. Furnish 60 ft. Class 2 Treated Poles, eight M24MF Delco 12V Maint. Free ED Batteries, Inst~lation 7,200.01 8 2 MISC. Remove Healy-Ruff Radio Contro].s from existing sirens, install h~ new sirens 200.00 400.0' 9 1 TOTAL TURNKEY $25,708.05 *Does not include removal of old sirens F.O.B. llnfvermity Park: IL TERMS Net 30 after Completion EST. DEL. VVT. 1 .. 300 lbs. Prioes ere firm for 30 days from the date of quotation unless shown othen~/~e. Upc~ acceptance, prices are firm for '~0 (days'months). This quotation is expressly subject to acceptance by Buyer of all Terms stated on the reverse side hereof, and any exception to or modifications of such Terms shall not be binding on Seller urdess expressly accepted in writing by an aulhorized agent or Officer of Seller. Any order submitted to Seller on the basis set forth above, in whole or in part, shall constitute an acceptance by Buyer of the Terms on this and the reverse side hereof. Any such order shall be subject to a~tar~o by Seller in its discre~on. If the total price for the items set for~ above exceeds $50,000 than this quotation IS ONLY VALID if countersigned below by a Regional Manager of the Signal Division, FedaraJ S~gnal ~tion. ADDRESS: ~E~ WARNING SYSTEMS Rochester, MN 55901 DELIVERY 30-45 days (ARO) BY' Federal Signal/Countersigned TITLE: Purchase order MUST be made out to: ~ Federal Signal Corporation, Federal Warning Systems, 2645 Federal Signal Drive, Univers~y Park, IL 60466-3195 FS-2P~6-B ELECTRIC INC. June 19, 1995 HE1614A Columbia Heights Fire Dept. 555 Mill Street NE Columbia Heights, MN 55421 Budget Proposal for Civil Defense Warning Devices ~. ~ Proposal Budget Price $78,500.00 L~ '~.~, The addition of 4 warning sirens, 2-124db and 2-114db. 1 located at the corner of Washington and 51st, 1 located at the corner of Reservoir and 40th Ave., 1 located at the corner of Jefferson and 43rd, and 1 located at Keyes Park top of hill. The proposal price includes NSP service fee's and site conditions, Poles are new 60' Western Red Cedar. If old pole is reusable deduct $500.00 from each price. If old siren can be traded in allow $150.00. Dave Sweeney Heights Electric ELECTRICAL CONTRACTORS 704 - 40th Avenue N.E. · Minneapolis, Minnesota 55421 · (612) 788-8888 Siren #1 Siren Siren ~3 S ire r, Siren Sire n ~6 Siren ~7 Siren ~anufacturer ~odel No. Make Horsepower Location Manufacturer Wode 1 ~ Fake Hot se~:ov:e r Location ~'anufacturer ~'od61 No. ~'ake Ho r s e l> o:.,:e r Location ~anu fa c turer ~ofe! ~-. Hor sc/o'.~,¢ r Location I[ar.'c facture r Uo0e ! ~o. ~'ake ~o~ ~ e p o~,,~e r Location ~'anufacturer Horsepower Lcca tio]~ ~:anufacturer ~,'o,~e ! ~ }'~ake Hor sepo~,,~e r Location ~'anu facturer }'odel No. Horsepower Location CITY OF COLUmbIA HEIGHTS SIRENS Soundmaster Si9nals~ Inc. 2 signal CD-l-101 Size E Soundmaster 115 20 HP 3 phase Rear 4855 Washington St. N.E, Col. Hts. Soundmaster Siqnals~ Inc. 2 signal CD-l-101 Size E Soundmaster 115 20 HP 3 phase 1455 49th Ave. }?.E.~ Columbia Heigh~.s Soundmaster Signals~ Inc. 2 .~iqnal CD-l-101 Size E Soundmaster 115 20 H? 3 ,phase Dear 4329 Central Ave. N.E.~ Col. Hts. Soundnagter Siqnals~ Inc. 2 signal CD-i-ICI Size E Soun~master 115 79 HP 3 phase 322 - 4nth Ave q.E, Columbia Heights £oundmaster ,Si.qnals, Inc. signal CD-l-101 Size E Soundmaster 115 2C I~..t) 3 phase 1726 41st Ave. ii.E., Colun~bia Heights Federal Si~n & Signal Co. ~o. 5-TT 1 ,phase Federal Vertical Siren 5 HP ~56--7~-h-ST-.--~,~E,, Columbia Heights 4~57 4th Street N.E. Federal Sign & Signal Co. l.,'o. 5-TT 1 phase Federal Vertical Siren 5 H~ 4.~46 Arthur St. N.E.~ Columbia Heights Federal Sign & Signal Co. No. 5-TT 1 phase Federal Vertical Siren 5 HP 3901 Jackson St. N.E.~ Columbia Heights 1~73 10/31/79 :ITY 0I IrlllOLll¥ I CITY O~ S'C. AI4THO,~4Y . I dVW 39VU~ CiTY CITY OF ST. ANTHONY EMERGENCY OPERATIONS PLAN ATTACHMENT 3 Annex A Warning and Notification Revision: 1 ~500 35O0 500O 2500 COUNTY VER [gTH AV. 28 DB 33~D ]v-.~Av N.E. kUR T£R. Fr.,c;, A. I I;ll,;d¢", ,[ Crmctcm/ I P.rk FOSS :D. LEY Rapids ~i~' Spe~dx~'ay 10 l,'alent .... -~Schmid[ Jobar thon~ 530 N.W. 6th Avenue 507/282-2113 or 507/282-4243 Rochester, MN 55901 WATS NO. 800/328-4827, Ext. 5003 FAX NO. 507/282-4106 TIlE 2001 OUTDOOR WARNING SIREN This unique 127db RotatingSiren was developed specifically first as a battery operated 48 VDC unit for users who (1) Required a powerful Warning Siren at locations that did not have 240/480 VAC Primaq' Power available...or (2) Users locations with history of power failures that required battery power either primary or as back up to primary power. The 2001 Siren is now available in two Models. The 2001DC is powered by four 12 Volt batteries to supply 48 Volts power. Batteries are monitored and charged at all times by regulated chargers from either 120 VAC or 240 VAC primary power source. The 2001 DC Siren's first purchaser in the World was Fridley, MN and rapidly became the most popular ever ofl'ered since Federal's Original Thunderbolt, now replaced by the 200 I. The Model 2001 AC came out in 1991 for users that did not require battery as either pri~nary, power or back up, and operate on 240 VAC Single Phase power. They are identical except tile 200 i AC does not have the battery cabinet or batteries at cost savings. Some users purchasing 2001AC Sirens have determined later that battery operation was important and converted to DC operation. 'File following two lists of 2001 users begin with Fridley, MN installed in June of 1988. The first list is 2001DC users, the second list is 2001AC users. Repeat purchasers are indicated with an *. Names and phone numbers of users Emergency Managers are not shown because they change sometimes, but we will be happy to furnish current Emergency Manager (or official in charge) of Sirens in their City names and phone numbers at your request. PLEASE SEE OTtlER SIDE 2001 DC CONTINUED LINO LAKES* DAWSON MINNETONKA BEACH NEW ULM LITCHFIELD ST. CLOUD* WARROAD ANOKA ST. CLOUD* MN POWER DULUTH ROCHESTER HIBBING OLIVIA ROCHESTER* LONG PRARIE W1LLMAR* BABBITT NEW LONDON COON RAPIDS WILLMAR* ST. CLOUD* OLIVIA* HUTCHINSON PIERZ ANOKA LAC QUI PERLE HENNEPIN BROWN MEEKER STEARNS ROSEAU ANOKA STEARNS ST. LOUIS OLMSTED ST. LOUIS RENVILLE OLMSTED TODD KANDIYOH1 ST. LOUIS KANDIYOHI ANOKA KANDIYOHI STEARNS RENVILLE MCLEOD MORRISON 1991 FEB. JULY OCT. 1992 APRIL MAY MAY MAY SEPT. 1993 JAN. FEB. FEB. APRIL APRIL APRIL MAY MAY JUNE JUNE AUGUST 1994 JAN. JAN. JAN. FEB. I (TOTAL 7) 1 1 I (TOTAL 4) 1 1 1 (TOTAL 5) 1 23 (TOTAL 24) 3 1 I (TOTAL 25) 2 1 (TOTAL 3) 1 1 1 1 (TOTAL 4) I (TOTAL 6) 2 (TOTAL 3) 4 1 2001 AC CONTINUED CITY COUNTY 1993 DATE PURCllASED MAPLE GROVE ALBERTVII.LE HENNEPIN WRIGHT LUVERNE* ROCK LINDSTROM CHISAGO STILLWATER* WASHINGTON BROOKLYN PARK* HENNEPIN BLAINE* CORNELL, WI SUAMICO, WI BARRON, WI REDWOOD FALLS EDINA* SPRING VALLEY MAPLE GROVE* RAMSEY CHIPPEWA BROWN BARRON REDWOOD HENNEPIN FILLMORE I-IENNEPIN HOWARD LAKE CHATFIELD WRIGHT FILLMORE NOV. DEC. 1994 JAN. FEB. MAY JUNE JUNE JUNE JUNE JULY NOV. DEC. NOV. NOV. 1995 MARCH MARCH QUANTITY 1 1 2 (TOTAL 3) 1 1 (TOTAL 4) 1 (TOTAL 3) 1 (TOTAL 2) 1 1 1 1 1 (TOTAL 3) 1 I (TOTAL 3) I I Meeting of: December 27, 1994 CITY COUNCIL LETrER ITEM: Siren Maintenance Contract,~l~ t~ I BY: Charles Kewatt ~.~.~' I BY: L ~ NO. '""/, l~}.| DATE: December 16, 1~94 { DATE: "'-"'"' ~ The City of Columbia Heights has contracted with Doradns Corporation, of 6095 Fast River Road, Fridley, for maintenance and repair of its siren decoder/receivers since 1991. The contract is up for renewal at this time. · The contract covers the eight sirens currently located in the city. Unit #1 4855 Washington Street Unit #2 1455 49th Avenue Unit #3 4329 Central Avenue Unit ~4 322 40th Avenue Unit #5 1726 41st Avenue Unit ~ 4457 4th Street Unit #7 -- tt4t4 ..-- 4446 Arthur Street ~d} ~ c L ,~ /~ Unit #8 3901 Jackson Street Doradus shall provide preventive ~/~am~ance mspecuon of ,e~..h mt at the time of battery replacement at a c~per unit. Monthly data analys~s reports will be provided at a cost of $6.00 per unit per month. All preventive and corrective maintenance service calls and emergency service and repairs requested by the City will be billed on a time and materials basis according to the following fee schedule: Labor ~g $80.00/hour, including travel time; Parts ~ cost plus 20%; Repairs ~ cost plus 20%. Doradus will charge a one time inspection charge of $140/unit before the start of the contract. RECOMMENDED MOTION: Move that the City enter into a maintenance agreement with Doradus Corporation for time and materials service of the City's siren decoder/receivers and that the Mayor and City Manager be authorized to aign the agreement. mid cd94-10 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Civil Defense 1~5 1996 Budget $ 23,600 Replace 8 Siren Radios 1998 Budget $ 77,500 Replace 5 sirens (25 years old) ::::::::::::::::::::: ============================== :::.-:::: Total Needed for $131,700 Sirens (1998) 2004 Budget $ 34,800 Radio Control Replacements Total through 2004 $ 166,500 ' Annual Maintenance Contract Maintenance - $140 per unit ................. $ 1,120 Data Analysis - $72 per unit ($6/mo) ............ 576 ~.~. Replacement Batteries every three years Unk Annual Cost ............................. $i,696 (+) PROPOSAL Replace seven (7) sirens in 1995 with two (2) new sirens @ $ 30,600 (approximate). Final (8th) siren will remain in place until area coverage study is complete. Recommendations 1) Purchase two sirens from Federal Signal. Total cost: $25,708.05, installed 2) If northwest comer is not covered, old siren (#1) will be left in place and only seven will be removed. 3) Remove all old sirens and poles as soon as tests are done on the new ones. Rent crane to lift off old sirens ($85 per hour). Need Public Works boom truck. NSP may remove poles (?). If not, have crane lay them down and saw them up. Fill holes with dirt. Need to have power disconnected. (Cost) Allow up to $4,291.95 to complete this project. Total not to exceed $30,000, which is the amount budgeted. 4) Sell extra Healy-Ruffs Radio Controls. CITY COUNCIL LETTER MEETING OF: AUGUST 14, 1995 AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPT.: CITY MANAGER NO.: 9 FINANCE APPROVAL ITEM: FULL-TIME METER READER BY: WILLIAM ELRITE POSITION__Z'.'~~~ .......... DATE: 7/17/95 NO.: &j)' Approximately 12 years ago the meter reader position in Columbia Heights was a full-time, Public Works position classified as a Maintenance I Worker. At that time, to reduce costs and in an attempt to arrive at better service for our customers, the position was converted from Public Works to two part-time meter readers in the Finance Department. In this transfer, the major cost savings came in the salary reduction. At the current rates, the salary difference between a Maintenance I meter reader position and an Accounting Clerk meter reader position is in excess of $7,700. In addition, by going to two part-time positions, the City saved $3,420 in insurance benefit costs; all other significant benefits are the same for part-time and full-time positions. Additional costs in maintaining two part-time positions versus one full-time position are two City vehicles that are necessary and uniform rental for the two positions. The costs for each of these two positions for uniform rental, cellular phone, vehicle maintenance, depreciation and insurance is approximately $2,400 per year. The biggest negative we have experienced with part-time meter readers is finding capable, dependable people to fill the position. Since this was converted to a part-time position, we have had approximately 12 meter readers and only three have worked out successfully. In several cases, the meter reader is the only City employee that residents have contact with, and the impression of the City is then based on their impression of the meter reader. Over the period of the last twelve years, I have received numerous complaints from residents regarding the meter readers. These complaints include things they have said to residents, lack of consideration for the resident's households, such as tracking in mud and dirt without attempting to prevent it, meter readers not getting correct readings, and even meter readers filling in the meter reading books strictly based on their prior readings without going to the residents' homes. We are currently down to one part-time meter reader. This individual is very good and we have received very positive comments. Rather than attempting to fill the remaining part-time position, it would be beneficial to the City to convert this back to a full-time meter reader position. The additional cost invoh, ed in this conversion from two part-time to one full-time meter reader would be approximately $1,000 per year, which is the additional expense for the City's employee insurance package, less the decrease of costs maintaining two City vehicles and uniforms for the second meter reader. The initial major savings in converting this position from Public Works to Finance of $7,700 salary reduction would still exist. With the conversion to a full-time position, the current part-time meter reader would very possibly remain with the City for an extended period of time. RECOMMENDED MOTION: Move to authorize the creation of one full-time Meter Reader position in lieu of the two current part-time Meter Reader positions with the pay range remaining the same as the part-time position. WE:dn 9507173 COUNCIL ACTION: CITY COUNCIL LETrER Meeting of: 8/14/95 AGENDA SECTION: 0TH E R B U $ I ~t E S $ ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: JOINT POWERS AGREEMENT WITH BY: M. Winson /~ BY:~(~~)~, NO. ANOKA COUNTY REGARDING MAINTENANCE DATE: 8/8/95 DATE: OF COUNTY ROUTES P, C. r~ ) In 1993 staff requested that Anoka County increase the annual payment for maintenance of County routes within the City from $3,000/mile to $4,000/mile. At the time of the request, the City was maintaining 6.02 miles and receiving an annual payment of $18,060. Since that time, the County has turned back CR104 to the City which goes around Highland Lake. The County has prepared a new Joint Powers Agreement for consideration by the City in which the annual payment is $4,000/mile for 5.12 miles, or an annual payment of $20,480. The agreement runs through December 31, 1999. Staff recommends approval of the new Joint Powers Agreement as the $4,000/mile covers the City's cost to maintain the County routes. RECOMMENDED MOTION: Move to approve the Joint Powers Agreement for Maintenance of County State Aid Highways within the City of Columbia Heights, with Anoka County; and, furthermore, to authorize the Mayor and City Manager to execute the agreement. MAW:jb 95-469 COUNCIL ACTION: Anoka County Contract No. 950033 JOINT POWERS AGREEMENT FOR MAINTENANCE OF COUNTY STATE AID HIGHWAYS WITHIN THE CITY OF COLUMBIA HEIGHTS THIS AGREEMENT is made and entered into this 1 3 day of J un e ,1995, by and between the County of Anoka, a political subdivision of the State of Minnesota, 2100 Third Avenue, Anoka, Minnesota 55303, hereinafter referred to as the "County," and the City of Columbia Heights, a political subdivision of the State of Minnesota, 590 - 40th Avenue Northeast, Columbia Heights, Minnesota 55421, hereinafter referred to as the "City," pursuant to Minn. Stat. § 471.59, as amended, providing for the joint exercise of powers. WITNESSETH: WHEREAS, Minn. Stat. § 162.02, as amended, permits the County to designate certain roads and streets within the City and County as County State Aid Highways (CSAHs); and WHEREAS, the City has concurred in the designation of the CSAHs within its limits as identified by the County Board's Resolution of July 8, 1957, and October 9, 1957; and WHEREAS, there have been 5.12 miles of public streets designated as CSAHs and County Roads (CRs) within the City: CSAH No. 2 2.80 miles CSAH No. 4 - 2.07 miles CR No. 102 0.25 miles WHEREAS, it is in the public interest, economy, and welfare for the City to do certain maintenance work on County-designated CSAHs and CPS within the corporate limits of the City. NOW, THEREFORE, it is mutually stipulated and agreed upon by by both parties: I. PURPOSE: The purpose of this Agreement is for the City to provide routine maintenance, including snowplowing, ice control, bituminous patching, crosswalk painting, and sign knockdown replacements on designated CPs and CSAHs within the corporate limits of the City and to provide for the reimbursement therefore by the County. II. TERM The original term of this Agreement shall be from January 1, 1996, and shall continue in force until December 31, 1999. This Agreement shall continue in effect after the aforementioned term on a year-to-year term unless either party hereto provides the other part)' written notice of termination at least thirty (30) days prior to the beginning of the next term. III. SCOPE OF THE PROJECT The City shall perform routine maintenance, including snowplowing, ice control, crosswalk painting including messages, sign replacements, and bituminous patching on the aforementioned CPs and CSAHs. The City shall also, at its sole expense, maintain all sidewalks and bikeways along said roadways. IV. COSTS: During the term of this Agreement the County agrees to pay to the City the sum of Four Thousand Dollars ($4,000.00) per year per mile, or a total sum of Twenty Thousand Four Hundred Eight Dollars ($20,480.00) per year for all services provided hereunder by the City during the term of this Agreement. The City shall, at the end of each contract year, submit an itemized billing statement to the County for all services provided hereunder. The County shall, within sixty (60) days of receipt of the billing statement, make payment to the City, or make reasonable arrangements for payment that are acceptable to the City. V. DISBURSEMENT OF FUNDS: All funds disbursed by the County or City pursuant to this Agreement shall be disbursed by each entity pursuant to the method provided by law. VI. CONTRACTS AND PURCHASES: All contracts let and purchases made pursuant to this Agreement shall be made by the City in conformance to state laws. VII. STRICT ACCOUNTABILITY: A strict accounting shall be made of all funds and report of all receipts and disbursements shall be made upon request by either party. VIII. TERMINATION: This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered by mail or in person to the other party. If notice is delivered by mail, it shall be deemed to be received two (2) days after mailing. If this Agreement is terminated prior to the end of any contract year, the City shall be entitled to receive a pro-rated share of the contract sum based upon a percentage of completion of the term of the Agreement. Said sum shall -2- be due the City sixty (60) days after receipt by the County and an itemized billing statement from the City. IX. AFFIRMATIVE ACTION: In accordance with the County's Affirmative Action Policy and the County Commissioners' policies against discrimination, no person shall illegally be excluded from full-time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the program which is the subject of this Agreement on the basis of race, creed, color, sex, sexual orientation, marital status, public assistance status, age, disability or national origin. X. NOTICE: For purpose of delivery of any notices hereunder, the notice shall be effective if delivered to the County Administrator of Anoka County, 2100 Third Avenue, Anoka, Minnesota 55303, on behalf of the County, and the City Manager of Columbia Heights, 590 - 40th Avenue Northeast, Columbia Heights, Minnesota 55421, on behalf of the City. XI. INDEMNIFICATION: The City and the County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents or employees relating to activity conducted by either party under this Agreement. XII. TEMPORARY SUSPENSION OF CONTRACT It is understood by the parties that the City's ability to perform under the terms of this Agreement may, from time to time, be prevented or substantially impaired, by labor strike or slowdown, acts of God, civil disturbance, flood, fire, accident or by the illness, injury, death or employment termination of personnel needed to carry out the terms of this Agreement. In the event that the City learns or has reason to believe its ability to perform under this Agreement will be prevented or substantially impaired for any of the above reasons, or for any reason whatsoever, it shall promptly notify the County Highway Engineer and the County Administrator. Upon receipt of such notice, the County shall determine, in its sole discretion, whether or not to temporarily suspend the operation of this Agreement. If it does decide to suspend the operation of this Agreement, it shall promptly so notify the City. Upon receipt of such notification by the City, the this Agreement shall be suspended until such time as it is determined by mutual agreement that the conditions leading to the suspension have been eliminated, or sufficiently alleviated, so as to allow the City to resume satisfactory performance of this Agreement. If in the absence of any notice by the City as stated above, the County learns, or has reason to believe, that the City's performance under this Agreement is or shall be prevented or substantially impaired for any of the reasons stated in the preceding paragraph, the County, in its sole discretion, may notify the City that this Agreement is temporarily suspended. Such suspension shall be effective upon receipt of the County's notice by the City and shall continue in effect until such time as the parties determine, by mutual -3- agreement, that the conditions leading to the suspension have been eliminated or sufficiently alleviated so as to allow the City to resume satisfactory performance of this Agreement. XIII. PERFORMANCE BY THE COUNTY DURING SUSPENSION During such time or times as the operation of this Agreement is suspended as provided by Section XII above, the County shall have the right to freely undertake all maintenance activity of CRs and CSAHs as specified in this Agreement, employment its own labor, equipment, and materials. No such undertaking of maintenance activities by the County during such period of suspension shall be deemed a breach, cancellation or termination of this Agreement by either party. Further, during any such suspension, the City shall not enter into a subcontract with any other party for the performance of any term of the contract without the expressed written consent of the County. The County shall maintain records of all maintenance activities performed by it, on CRs and CSAHs specified in this Agreement during the period of any suspension as provided for herein. The County shall be entitled to set off against the total contract sum it owes the City for the then current term of this Agreement, the actual cost of the maintenance activity that is performed during any such suspension. In the event that the County has paid to the City the total contract sum for the then current term of this Agreement prior to its undertaking of any maintenance activities during a period of suspension, it shall be entitled to receive from the City reimbursement for its actual cost in performing such maintenance services as are specified in this Agreement, during such period of suspension. The City shall pay any such reimbursement within fourteen (14) days of receipt of the County's billing statement. XIV. NO SUBCONTRACTS No portion of this Agreement may be subcontracted by the City without the prior written consent of the County. XV. ENTIRE AGREEMENT/REQUIREMENT OF A WRITING: It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties relating to the subject matter thereof. Any alterations, variations or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties herein. -4- IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands on the dates written below. COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS By: By: Dan Erhart, Chairman County Board of Commissioners Joseph S. Srurdevant Mayor Dated: Dated: ATTEST By: By: John "Jay" McLinden County Administrator Dated: Patrick Hentges City Manager Dated: RECOMMENDED FOR APPROVAL By: Jon G. Olson County Engineer Dated: By: Mark Winson Public Works Director/Engineer Dated: APPROVED AS TO FORM By: Dan Klint Assistant County Attorney Dated: By: City Attorney Dated: -5- CITY COUNCIL LETTER Meeting of: August 14~ 1995 IAGENDA SECTION: OTHER BUSINESS I ORIGINATING DEPARTMENT: I CITY MANAGER INO': 9 I Library I APPROVAALx IITEM:Addendum to contract for Automated I BY: M. Rebecca Loaderi~ I INO.: Library System with Anoka County ~ibrar~ DATE: August 9, 1995 I : I ,:?. C.:3) I I The City of Columbia Heights has three sep~ae contracts for service between the Anoka County Libr~y and the Columbia Heights Public Library: one for inter-libr~y services, one for MELSA associme membership, and one for automation participmion. An amendment to the automaion contract is being proposed. The current contract has a complex formula calculation based on the previous year's cost for determining charges for participation in the Anoka County system. (see attachment A: portion of contract). The formula would be abandoned at this time and replaced by a fiat 2.5 cents per circulation based upon the previous year. The current formula would be retained as part of the agreement as an option should either party feel that current costs have made the 2.5 cent figure out of date. (see attached Addendum A). The other direct costs currently paid separately (e.g. telecommunications, notices, percent of electronic notification system phone line, cataloguing costs) will not be affected. Based on the prior three years (1992, 1993, 1994), this change would be financially beneficial to Columbia Heights. AUTOMATION COSTS 1992 $1,077.09/qtr = $4,308.36/yr. formula (1991 Circulation: [152,946] x $.025 = $3,823.65/yr.) proposed change 1993 $986.10/qtr = $3,944.40/yr. (1992 Circulation: [153,207] x $.025 = $3,830.18/yr.) formula proposed change 1994 $929.19/qtr = $3,716.76/yr. formula (1993 Circulation: [151,000] x$.025 = $3,775.00/yr.) proposed change PROPOSED: 1995 paid quarterly ~$915.01 (1994 Circulation: [146,401] x$.025 $3,660.04/yr.) The proposed revision to the contract has been presented to the Columbia Heights Public Library Board of Trustees at their August 8, 1995, meeting, and after review, a motion was passed tO recommend that the addendum be approved by the City Council and that the Mayor and City Manager be authorized to execute Addendum #1 as part of existing Contract #950147. RECOMMENDED MOTION: Moved to approve Addendum #1 and to authorize the Mayor and City Manager to execute Addendum # 1 as part of contract #950147 between the City of Columbia Heights and the Anoka County I ; 1-,.~,..,, r ACTION: IV. COST OF AUTOMATED LIBRARY SYSTEM As consideration for participation in ACL's automated library system, the Associated Library shall pay ACL as follows: A. pRO-RATA SHARE An associate library pro-rata share of any cost or expense shall be based on the annual circulation of materials, the size of bibliographic database, and the number of borrower registrations, which shall be calculated in the manner described in Exhibit A, which is attached hereto and incorporated herein by reference. B. OPERATING COSTS The Associate Library shall reimburse ACL its pro-rata share of all costs and expenses incurred by ACL in the operation and maintenance of the automated library system, including but not limited to software and hardware maintenance, software and hardware system updates, licenses, staff expenses and any building maintenance associated with the operation of the automated circulation system. C. REMOTE EQUIPMENT COSTS The Associate Library shall be responsible for the cost of all equipment needed.to implement the automated circulation system that is to be located in its library. This includes, but is not limited to terminals, back-up terminals, barcode readers, remote printers, and telecommunications hardware. The Associate Library shall also be responsible for all maintenance and repair expenses associated with its remote equipment. D. TELECOMMUNICATIONS COSTS 1. The Associate Library shall be responsible for paying for telecommunications costs between the Associate Library and the computer center at ACL, including but not limited to the cost of terminals, modems, multiplexors, telephone lines, and the installation, maintenance and operating expenses thereof. If an Associate Library share telecommunications circuits with another associate library or ACL, then the Associate Library shall pay a proportionate share of the cost of installation, maintenance and operation of said circuits. 2. The Associate Library shall reimburse ACL for the pro-rata share of all telecommunications costs and expenses between ACL and Data Research, Inc., hereinafter referred to as "Vendor," including, but not limited to the cost of hardware and software, and the ongoing operation and maintenance expenses associated with the telecommunications system. 12117/91 AutoCirc. COH 2 PLANNING AND ON-GOING MANAGEMENT Representatives of the libraries will meet together on a regular basis to determine the operating procedures for the system and to recommend action on policy matters. In the event that agreement is not reached, the Director of the County Library will have the responsibility for operational decisions and for recommending policy matters to the County Library Board. The County library is the contracting party with the vendor. All communication with the vendor will be performed by designated staff at the County library. COST SHARING Costs will be shared through a user fee based on th~ following factors: 1. Number of registered borrowers residing in each library district. 2. Library activity, volume of use (i.e. circulation, reserves, overdues, catalogs) "attributable to each library· Items (volumes/titles) in each library. The percentage share would be applied to the costs of operation and periodic upgrades, including but not limited to the following: Central site hardware maintenance. Software maintenance. Central site operating costs (computer room and offices for staff) a. Utilities (cost per sq. ft. plus "special" costs) b. Insurance (cost per sq. ft. plus "special" costs) c. Supplies -including paper, etc. d. Staff costs for those primarily engaged in the computer operation. Telecommunications (those costs not attributable to a specific building). Bibliographic utility subscription and related costs. The Agreement for Automated Library Circulation system services provides that costs associated with the operation of the central site are to be shared by the users of the system (Anoka County Library, Anoka Public Library, and the Columbia Heights Public Library) based upon the proportionate share of the total activity of the computer system as measured by the number of Borrower Registrations, Circulations and Items in their Bibliographic database.) Charges are based upon the proportionate use of CPU time for each type of activity: 75% on the basis of circulation, 15% on number of bibliographic items entered or maintained and 10% on the number of borrowers registered for each library. Annual charges are based upon the average 'mOnthly expenses incurred during the previous calendar year (e.g. 1992 costs to the associate libraries are based on 1991 expenditures by ACL). 1 1115/91 AutoCi~c. COH 7 . Operating costs are to be determined from accounting records. The County will inform the Associate of annual costs within the first quarter of each year and will provide greater notice of upgrade costs, Upgrades of central site hardware and software will occur periodically in order to keep the technology current. Such upgrades will be done at the option of the county but with prior information provided to the Associate Library. Cost sharing for upgrades will be based on the same proportions as central site costs. The calculations will be performed each year by the .County Library Director and a report. similar to the following will be issued. EXAMPLE OF COST LISTING AND CALCULATION Central Site Costs Summary 1990 C. Qsts 1990 1989 Supplies - CPU only $33.26 Building Expenses 151.42 Salaries 3409.00 Maintenance Agreements - Central Site Only 2452.1 6 per month $53.50 per month 104.59 per month 3156.00 per month 2333.00 Total $6045.84 per month $5647.09 $72,550.08 $67,765.04 (increase for year $4785 7.06%) Charqes for Central Site Calculations on cost sharing - monthly total cost $6045.84 (Payable in 1991). , 1. By type of activity - 75% of cost based upon circulation - 75%x$6045.84 = $4534.38 15% of cost based upon collection - 15%x $6045.84 = $906.88 10% of cost based upon number of Borrowers - 10%x $6045.84 -- $604.58 1 1 I15191 AutoCirc,COH 8 2. By Library - (see Table I for Quantities and calculation of percentages for each Library) A) Anoka County Library 83.43% of Circ x 80.21% of Coil x 85.75% of Borr x 84534.38 $3783.04 8 906.88 727.41 $ 604.58 518.42 Total Monthly Cost $5028.87 For 1990 Payable in 1991 =82.62% of total (82.96% last year) (84683.33) B) Anoka Public Library ' 10.63% of Circ x 10.70% of Coil x 7.12% of Borr x $4534.38 $482.00 9O6.88 97.O3 6O4.58 43.O8 Total Monthly C~st $622.11 For 1990 Payable in 1991 =10.82% of total (10.55% last year)($595.83) C) Columbia Heights Public Library 5.94% of Circ x $4534.38 $269.34 9.09% of Coil x 906.88 82.44. 7.12% of Borr x 604.58 43.08 Total Monthly Cost 8394.86 For 1990 Payable in 199:16.56% of total (6.52% last year) (8367.93) EXAMPLES Charges for 1991 Anoka Current Peripheral Mtn* $2.00 per month x 12 = $ 24.00 per year Current Telecomm. (through 6/30/91) $53.78 per monthx 12 = 645.36 per year For period 7/1/91 -12/31/91 855.30 per month 1990 Central Site Costs $622.11 per monthx 12 =7,465.32 per year 1 1115/91 AutoCirc. COH 9 ADDENDUM NO. 1 TO AGREEMENT FOR AUTOMATED LIBRARY SYSTEM SERVICES THIS ADDENDUM is made this !~'?/~ day of 'N) ~ , 1995, the date of the signature of the parties notwithstanding, by and between the Anoka County Library, 707 Highway 10, Blaine, Minnesota 55434, hereinafter referred to as "ACL," and Columbia Heights Public Library, hereinafter referred to as the "Associate Library." WITNESSETH: WHEREAS, ACL wishes to amend its Agreement with the Associate Library, dated November 18, 1991, to change the cost for the Associate Library to use the Automated Library System. NOW, THEREFORE, in consideration of the mutual covenants hereinafter stated or contained in the Contract, the parties do hereby agree as tbllows: 1. The parties agree to change Section IV.A. as follows: A. PRO-RATA SHARE 1. For payments to be made in 1995 and thereafter, the Associate Library's pro-rata share of any cost or expense shall be calculated by multiplying the Associate Library's previous year's annual item circulation by 2.5¢ per item. In any subsequent year, either party may elect to have the Associate Library's pro-rate share calculated in the manner described in 2. below by providing the other party written notice on or betbre December 1st of the year prior to the year in which the party desires to change the manner in which the pro-rate share is determined. 2. The Associate Library's pro-rate share of any cost or expense shall be based on the annual circulation of materials, the size of bibliographic database, and the number of borrower registrations, which shall be calculated in the manner described in Exhibit A, which is attached hereto and incorporated herein by reference. parties. This Addendum is hereby made a part of and shall be amended to the Contract of the o effect. All other terms and conditions of the original Agreement shall remain in full force and IN WITNESS WHEREOF, the parties have signed this Addendum on the dates written below. ANOKA COUNTY LIBRARY John Haluska, Chairman County Library Board Dated: COLUMBIA HEIGHTS PUBLIC LIBRARY By: Its: Chair, Library Board Dated: AT'rEST /¢;un~ Libra~ Director at a: APPROVED AS TO FORM By: Its: Dated: By: Dan Klint Assistant County Attorney Dated: By: Its: Dated: dk\con~r~c~\colht~pl.ad I -2- CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PATRICK HENTGES, CITY MANAGER AUGUST 10, 1995 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF AUGUST 14, 1995 1) OPERATIONAL REPORTS Attached please find operational reports from each department outlining activities from the month of June. 2) SHARED RIDE REPORT Attached is the Shared Ride Report through June, 1995. 3) MID-YEAR RECYCLING SCORE REPORT Attached is the mid-year recycling SCORE report prepared by Jean Kuehn, Special Projects Coordinator. 4) FIRE DEPARTMENT COMPUTER SOFTWARE UPDATE Attached please find a memorandum from the Fire Department outlining the rather extensive revisions that are occurring to the Fire Department computer software. Originally, the Fire Department operated under a program called Prober Chief. Recently, conversion started to the FIREHOUSE Program. This software affords greater database opportunities and far superior operating capabilities. The cost of converting to the new system was minimal. Conversion work is being undertaken by volunteer firefighters Dana Alexon and Rick Mueller, and Assistant Chief DeMars. 5) METRO WIDE LEGISLATION Attached please find information from the Metropolitan Council regarding legislation that has affected metro-wide planning, programs, and services. On a related issue, local officials are invited to a series of briefing sessions by the Metropolitan Council on the Metropolitan Livable Communities Act. You may wish to attend the informational meeting on August 16, 7 P.M. at the Shoreview City Hall. City Manager's Report Page 2 August 14, 1995 6) TCAAP FORCE MAIN ABANDONMENT WORK Over the next few weeks, a noticeable disruption to 37th Avenue between Johnson Street and Stinson Boulevard will occur. This is a result of abandonment of several sewer force mains that served the TCAAP site in Arden Hills. Work is expected to be completed by September 15th. 7) NOTICE OF 1996 LOCAL GOVERNMENT AID As previously reported, the City's 1996 Local Government Aid will increase to $2,111,917. Although the City will receive $61,127 more of LGA, it will receive $38,800 less is homestead credit. The Department of Revenue calculation, and the attached glossary of terms explains the determination for LGA. Together, homestead credit and LGA equal over 42% of the general fund revenues. However, the overall increases are less than 1%, and far less than revenue increases provided to other state fund programs, and certainly less than inflationary cost increases expected for 1996 budget. 8) HIGHWAY 610/10 PLACED ON NATIONAL HIGHWAY SYSTEM Good news for the northern metro area as T.H.610/10 has been placed on the National Highway System. This inclusion allows for the possibility of additional unexpected funds which in turn makes 610 become a reality sooner. Without the inclusion on the NHS, T.H. 610/10 did not have a chance to receive funding for at least ten years. 9) NLC CONGRESS OF CITIES CONFERENCE If you are still interested in attending the 1995 annual NLC Congress of Cities Conference, please contact JoAnne Student as soon as possible. 10) ANOKA COUNTY HRA SPECIAL LEVY The Anoka County HRA requests the City's preliminary intent to participate in the Special Benefits Levy. Early indication on the part of the City will enable City representatives to begin participation in either the senior housing or housing rehabilitation committees. The preliminary intent will allow Anoka County HRA to certify a proposal by the September 15th deadline, and then make final adjustments to the levy in December of 1995. The preliminary intent is subject to the City providing a final resolution of consent to Anoka County HRA by November 22, 1995. In the meantime, City representatives will participate and the committees that will begin analyzing and working out some of the specific details of each program. Over the next week, I will attempt to contact other cities as to their interest in participating in the program and attempt to finalize more details on how committees would operate. City Manager's Report Page 3 August 14, 1995 11) 1996 PROPOSED BUDGET STATUS This week, the City Council will receive the City Manager's proposed 1996 budget. The City of Columbia Heights, pursuant to its Charter, develops its budget far earlier than most cities. City staff is having some difficulty finalizing key revenue information, such as growth in the tax base, and the 1996 fiscal disparities information. Both elements have a major impact on the local tax levy. To further complicate matters, the budget process essentially started in April and the department heads prepared their budgets with only first quarter revenue/expenditure history. Nevertheless, staff will complete the document and forward it to the City Council by the end of the week. 12) POLICE CHIEF SELECTION PROCESS On Saturday, August 12, 1995, the Civil Service Commission, together with a panel consisting of two metro-area Chiefs and a Personnel Director, will conduct oral test interviews of six police chief applicants. After they administer the oral test interviews, the six candidates will be ranked according to a combination of their written and oral test scores. A final list of three will be forwarded to the Mayor (more than likely the week of August 14th). cb 95/68 COLUMBIA HEIGHTS PUBLIC LIBRARY 820- 40th AVENUE N. COLUMBIA HEIGHTS, MN 55421-2996 PHONE: (612) 782-2805 FAX: (612) 782-2804 II. III. TO: FROM: SUBJECT: DATE: August 2, 1995 Significant Accomplishments CITY OF COLUMBIA HEIGHTS Patrick Hentges, City Manager M. Rebecca Loader, Library Director July operational report The Friends met on 7/3 with 4 members present. B. The Tuesday Special on 7/11, Doodles the Clown, drew 97 children and 29 adults. C. The Tuesday Special on 7/18, the Drums of West Africa, drew 78 children and 26 adults. D. The Tuesday Special on 7/25, Sean Brown (storytelling), drew 107 children and 31 adults. E. Senior Citizen Time on 7/12 drew an audience of 34. F. Funtime on 7/6 had 38 children and 15 adults in attendance. G. Funtime on 7/13 had 42 children and 14 adults in attendance. H. Funtime on 7/20 had 22 children and 12 adults in attendance. I. Funtime on 7/27 had 38 children and 16'adults in attendance. Departmental Goals A. Staff spent a considerable amount of the month training the new pages. This task is time-consuming but essential. Three new pages have been hired. B. On 7/7 the last of the ADA signs were installed in the library. C. Becky attended a meeting on 7/18 explaining the full-text magazine index which will soon be available online courtesy of MELSA. Staff training will occur on 8/3. D. The ACS had a software upgrade on 7/23. E. Jeanine participated in a cable shoot on 7/31. F. Several capital projects were being worked on during the month of July. These included: landscaping, renovations in the main floor restrooms, and exploring a new departmental copier. Issues and Problems None JUNE Circulation 1994 1995 LIBGIS 1994 1995 Adult 6421 5530 Reference 2107 2400 Juvenile 7427 6282 Dir. A 349 377 13848 11812 Dir. B 55 52 Work days 26 26 Work days 26 26 recycled paper TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Patrick Hcntges, City Manager Randy Qualc, Recreation Director Operational Report, July 1-31, 1995 August 2, 1995 Administration Silver Lake beach pay telephone installed (as of July 26) on the south exterior wall of the beach park building. The Twin Cities State Soap Box Derby which was held on Saturday, July 8 on 46th St. NE (adjacent to Keyes Park) was a huge success! Eighteen racers participated in the derby. The derby made the news on both KARE-11 and KSTP Channel 5 television stations. Work continues on forming the Columbia Heights/lSD #13 Basketball Boosters Association. They have opened their own checking account and are in the process of obtaining non-profit status. Clerk-Typist II, Janice McGhee-Fetzer has taken on task of compiling the bi-annual Heights Happening newsletter. In an effort to save money, Janice will perform all typesetting and lay out of the newsletter "in house". We've obtained a drafting table (in u'ade with Public Works) to help Janice to lay ()'ut the newsletter. Completed interviews for hiring new Custodial 1I to replace Kevin Clark (who recently resigned.) Met with Karen Schaub of lSD #13 Community Education on July 20 to continue discussions on cooperative City/Com. Ed. facility scheduling and prograrnming. 7. Park & Recreation Commission meeting held tin July 26. 8. Recreation Department staff meetings held on 1st & 3rd Tuesdays of the month. Recreation 1. Youth baseball, youth softball and adult softball programs wrapped up their seasons. Camp Height summer youth program continues. Activities included trips to Library, Como Zoo, Long Lake beach, Public Works, Fire & Police Departments. Page Two Operational Report - June 1-31, 1995 Play at Park program continues. Five park locations are staffed per week (one park each morning of the week). Summer gymnastics program ended for summer on July 12. Registrations being accepted for the following fall programs: chcerleading camp & club: youth tackle football camp & league; and youth .soccer camp & league. Seniors I. On July 6 policeman Steve Vaughn gave a presentation on personal safety to the Golden Age Club. 2. A seminar on financial issues for seniors was held in thc senior center on July 1 l. 3. 20 seniors participated in a trip to the Minneapolis Institute of Art for their movie program on July 14. 4. Thc Golden Age Club had their summer picnic: at Sullivan Park on July 20 with 82 participants. 5. A refresher Defensive Driving class was held on July 25 with 23 seniors participating. 6. 44 seniors took a one day trip on July 27 to Winona. D. John P. Murzyn Hall In 1995, thirty-four (34) out of fihy-two (52) Fridays and forty-eight (48) out of fifty-two (52) Saturdays are booked, and in 1996, eleven (11) out of fifty-two (52) Fridays and forty-three (43) out of fifty-two Saturdays arc booked. A landscaping project has been completed at JPM to improve the drainage of water away from the building. This project should hopefully greatly reduce the water seepage into the JPM basement. Price quotes are being obtained for the replacement of the emergency lights and exit signs at JPM. Cun'ently, over 9063 of the emergency lights and exit signs will not function properly in the event of a power failure (as we experienced on August 1.) RQ~iln Admin\Op-Rpt.Jul TO: FROM: CITY OF COLUMBIA HEIGHTS Public Works Department PATRICK HENTGES CITY MANAGER MARK A. WINSON ~/~ PUBLIC WORKS DIRECTOR/CITY ENGINEER SUBJECT: OPERATIONAL REPORT - JULY DATE: AUGUST 7, 1995 SIGNIFICANT ACCOMPLISHMENTS General Responded to 56 Gopher One Call Requests. Railroad tracks were removed from 37th Ave., Madison Place to University. Railroad tracks were removed from 38th Ave. and 5th St. Second DED inspection was completed. Low branches were trimmed on tree located on Jefferson between 43rd and 44th Ave. Clark Trytten was hired as a Maintenance I. CWEP (Community Work Experience Program) was activated with the assistance of Anoka County. Minnesota State Soap Box Derby was added as an annual event. City Hall's bus shelter was completed. Special election. Mark Winson was re-employed on July 24th as Public Works Director/City Engineer. Sewer & Water Installed two yard hydrants at Lion's Park. Painted fire hydrants west of Central and south of 45th Ave. Repaired stop box at 1348 Buchanan Place. Installed additional catch basins at 50th & Monroe, 4540 Washington and 4225 Jackson. Jetted Circle Terrace. Replaced sump pump at Chatham Lift Station. Cleaned catch basins City-wide. Repaired catch basin behind 1914 41 st Ave. Tim Clark transferred from the Park Department to the Sewer & Water Department. Replaced worn rod on sewer rodder. Reconstructed the area around the Sullivan Lake outfall. Jetted Benjamin, 43rd to 45th. Operational Report - July August 7, 1995 Page 2 Streets Parks Jetted Hayes, 40th to 41 st. Filled cesspool, 3938 Van Buren. 43 Gopher State locates. Repaired 4 leaky meters. Installed 5 new meters. Raised 7 stop boxes to grade. Shut off 47 delinquent water accounts. Repaired driveway at JPM. Finished the second round of sweeping east of Central. Began second round of sweeping west of Central Ave. Repaired 37th Ave. from Madison Place to University where railroad tracks were removed. Repaired potholes City-wide. Hauled debris to Gallagher's. Hauled old asphalt and concrete to Midwest. Mike O'Reilly attended a seminar for supervisors. Constructed storage racks for the sanders. Skin patched Stinson, Fairway Dr. to 5th St. N.W. Skin patched alley, 42nd to 43rd Ave., Jackson to Van Buren. Filled cesspool 4241 6th. Repaired utility cuts on Taylor, 45th to 46th. Ave. Regraded around the front of JPM to prevent rain water from entering the building. Relocated the Bicentennial Monument. Built up around the window wells located on the east side of JPM. Completed shrub and flower bed at City Hall. Removed dead trees from all parks. Installed new playground equipment at LaBelle Park. Stripped paint from floor at Ostrander Park. Painted Lomianki, Gauvitte and McKenna buildings outside. Installed new scoreboard at Huset Park Field #3. Removed speaker poles from Band shell area. Pay telephone was installed at Silver Lake Beach. Geese were removed from LaBelle Park. Operational Report - July August 7, 1995 Page 3 Sullivan Lake tennis courts were resurfaced. Repaired roof at Sullivan picnic shelter. Replaced bulbs Sullivan pathway. Cleaned Central Ave. tree grates. Mowed as needed. Performed ballfield maintenance as required. Picked up trash as required. Performed maintenance on the pools as required. Engineering Continued work on several projects as follows: Building signs Building accessibility improvements Railroad crossing on Stinson Blvd north of 37th Ave. Misc. Concrete Mill Street Silver Lake Park Pond Modifications Sidewalk - 44th Ave., Tyler Pl. to Reservoir Blvd. Alley, 37th Ave. to 38th Ave., west of Quincy St. MSC storage yard and utility building Pump Station #2 roof Mathaire Park path Ostrander Park building Central Avenue improvements Pond gauges Miscellaneous permits, surveys, computer input, drafting and filing MAW:jb 95-466 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members Leonard M. Olson, Acting Police Chief Operational Report, July, 1995 August 8, 1995 I. Events/Accomplishments mo The beginning portion of July was spent in the final stages of identifying our next police officer. This was done by further interviews and background checks. The candidate was identified and will begin with us on August 14. Shayne Tabor will be sworn in at the regularly scheduled Council meeting that evening. Bo Police staff attended the Fridley "Safety Net" advisory committee meeting on July 18. We are able to stay in touch with the Fridley program staff and this way receive direct feedback that can be relayed to our patrol officers. II. Projects/Goals mo With inaccurate police stories passing throughout the City of Hilltop's political structure, I attended their scheduled council meeting of July 7. I updated everyone on the community policing programs and dispelled criticism aimed at our officers and the job they do for Hilltop. The relationship our department has with the City of Hilltop municipal operation and community continues to grow. B° As another tool in our community policing tool belt, planning and recruiting began the latter portion of the month looking for residents interested in monitoring our "Your Speed Is" system. We were able to generate the interest. Local volunteers and the speed board system will be more prevalent on our city streets in the near future. IH. Issues/Problems A. The July monthly report shows Class I crimes up slightly to 699 as compared to 677 for the same period last year. Class II crimes are down from last year 1451 to 1423. 95-238 To: From: Subject: Date: Columbia Heights Fire Department Pat Hentges, City Manager Charles Kewatt, Fire Chief Operation Report August 9, 1995 A. Significant Accomplishments Operation Report July 1995 o Emergency Medical Calls - 132 Fire or Good Intent Calls - 22 Classification of Alarms Still Alarms - 140 Company Alarms - 10 General Alarms - 4 Total Calls for the Month - 154 Number of Total Calls Billed to Hilltop - 8 Training 288 Hours Station-Duty (paid-on-call personnel) 154 Hours Training (all personnel) Structure Fires with Property Loss Jul 13 4025-6th Street .... One-family ......... $400 Mutual Aid - 0 B. Status of Department Goals 1. Inspection Department Status Report June 1995 License Inspections Complaints Section 8 Junk Vehicles Single Family Insp Total June Inspections: 94 Reinspections 19 Check Occupancy 13 Sec 8 Reinspections 7 Posted Building 103 Inspection Shifts: 15 71 19 5 1 332 Inspections per Shift: 22.3 CWK:cf 95-155 Issues or Problems 1) 24 members from the Volunteer, Reserve, and Cadet Divisions provided first aid services for the Minneapolis Aquatennial, July 15-22. Total hours logged was 142, all time was volunteer. 2) In-house training on Self-Contained Breathing Apparatus is complete; 20 new units are now in-service. CITY OF COLUMBIA HEIGHTS DATE: AUGUST 1 1995 TO: PATRICK HENTGES CITY MANAGER FROM: W~LIAM ELRI~ C: FINANCE DIRECTOR OPERA~ON~ REPORT J~Y 1995 RE: DEPARTMENTAL GOALS: 1996 Budget Process: The preparation of the 1996 budget is in the final stages and scheduled for distribution to the Council on August 14th. Municipal Election: There will be a primary election on September 12th for two of the tour municipal offices that are up for election. The offices that will have a primary are the Mayor and the two-year Council member seat, as three people filed for each of these positions. Listed below are all of the candidates by office. Joseph S. Sturdevant James P. Johnson Joel Cason Bruce Nawrocki Nan Tilkens Meg Jones Robert Ruettimann Gary L. Peterson James D. Verbrugge Rita M. Petkoff ISSUES AND PROBLEMS: Telephone System: While Sentry Security Systems was installing the new fire alarm system in City Hall through either errors or negligence they brought down a portion of the telephone system on two different occasions. The total cost to have Taylor Telephone repair the system was $400. The Public Works Department will be pursuing reimbursement or a deduction in the final payment to the alarm company for the damages incurred. WE:dn 9508101 DATE: TO: FROM: RE: Mayor CITY OF COLUMBIA HEIGHTS Joseph Sturdexant Councilmembers Donald G. Jolly 590 40th Avenue N.E. Bruce G. Na,,~rocki Gary L. Peterson Columbia Heights, MN 55421-3878 RJen W. Ruettimann City Manager (612) 782-2800 '""~ Patrick Henries . August 3, 1995 ~" .... Pat Hentges City Manager '..,' ' Donald R. Schneider, Co,unity Development, MONTHLY REPORT ON COMITY DEVELO~'N~" DEP~TMENT ACTIVITIES FOR JULY BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS: The monthly "Protective Inspections, Building Permits" report is attached as Exhibit "A". Reports on grant activities are included below. PARKVIEW VILLA HOUSING COMPLEX (PVHC): The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". HOUSING REHABILITATION; There are 10 families on the very low income preference waiting list and 17 families on the non-preference waiting list for CDBG Deferred Loan/Grant Program. FY1995 CDBG/HOME rehabilitation program funds, which are expected to be available shortly, should be adequate to complete about 10 additional rehab projects. Scott McKinney is currently working on 2 deferred loans (grants) through the Minnesota Housing Finance Agency (MHFA) Deferred Loan Program for the next funding phase. He attended MHFA training on administering the new phase of Deferred Loans on JulY 31st. CITY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)/HOME PROGRAM: Anoka County is still finalizing the FY1995 CDBG and HOME Programs. Due to a change of control of the programs from Anoka County to the Anoka County HRA there have been delays in getting the contracts out to the communities on the CDBG Program. Alyce Osborne expects the concerns to be resolved shortly and contracts will then be sent. Alyce has advised us that' we may proceed with projects as of July 1 but cannot get reimbursed from the County until the new contract with Anoka County is signed. "SERVICE IS OUR BUSINESS" EQUAL OPPCRTUNITY EMPLOYER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SEF~V!CES HRA MONTHLY REPORT AUGUST 3, 1995 PAGE 2 MULTI-USE REDEVELOPMENT PLAN (MURP) PROJECT: Barnick Development - During the month the Development Agreement and transfer of the property at 500 38th Avenue and 3725 5th Street N.E. from the City to the HRA and Barnick were approved. The Development Agreement and Assessment Agreement have been signed by all parties. A public hearing on the transfer of the !property from the HRA to the Barnicks will be held at the regular HRA meeting on August 15. Then on August 16 we expect to be able to transfer the property to the Barnicks and they can then start the renovations and 1,000 square foot addition to the 5,000 square foot building. The deed to the former Soo Line parcel at 3725 5th Street is expected to be received in a few days. Be AGRO-K Development - On July 29 the HRA Board approved the Development Agreement on this proposed 30,000 square foot development at 550 39th Avenue N.E. Financing is being finalized and it is expected that this project will proceed after City Council approval of the Development Contract and HRA Board approval, after public hearing, of the transfer of the property involved to AGRO-K. Soo Line Trackacle Removal - Excess trackage in the area has been removed and streets have been repaired by the City Public Works. RENTAL ASSISTANCE PROGRAM: Under the Section 8 Rental Assistance Program, we through the Metro HRA, assisted 165 very low income families with rental of decent, safe, and sanitary dwelling units in Columbia Heights and Hilltop through Certificates (123 families) and Vouchers (42 families). During the month work continued on transfer of 18 of the Metro HRA families to the Columbia Heights (CH) program. It appears that initially we will have only 13 trans- ferred and then as other leases come up for annual renewal on the Metro HRA program, we will transfer more over to our program Over 308 applications have been received for the CH HRA program. Of those only 80 are residents of Columbia Heights. Applications are being received until August 4. Then on August 7 the lottery drawing will be held for placement of names on the two waiting lists for the program. Waiting lists with the Columbia Heights preference factor and without will be established. HUD will then consider the effects of our local preference on assisting minority families. If 8.6% of the potential assisted families from the Columbia Heights preference list are minorities, then HUD is expected to approve the local preference as included in our Administrative Plan. Co HUD action on the application for 50 additional new units is expected some time this summer. MONTHLY REPORT AUGUST 3, 1995 PAGE 3 OTHER: A. MHFA Minnesota City Participation Program (MCPP) First Time Home-buyer Program: Available as of July 26, this program offers 30 year f'~xed rate loans at 6.5% per annum (Annual Percentage Rate of 7.423%) with only 1.5 points to the seller. Details on the program and a list of participating lenders are attached as Appendix "C". B. Sheffield Neighborhood Redevelopment: (1) As of month end all of the ,'Target Block" (4600 Blocks of Fillmore & Pierce) duplexes had been moved from the City. (2) As of month end, two of the new homes complet- ed in the Target Block and one home completed outside the Target Block were occupied by the new home owners. In addition, there are 2 other houses with construction complete (being transferred to the homeowners in August and September), and 3 houses under construction by First Choice Homes. (3) Kroll House Movers moved the top half of 4501- 03 Taylor to New Prague during the month. We expect that the top half of 4535-37 Taylor Street will be moved out of the City by otting House Movers during August. Foundations of the duplexes at 4501,4535 and 4555 Taylor St. will be removed as soon as possible. Habitat for Humanities will be building a single family house at 4535 Taylor. We plan on having single family homes built for lower income families on 4501 and 4555 Taylor. (4) The large (80' wide) lot at 4612 Taylor Street has been sold for $10,000 to First Choice Homes which will be constructing a new single family home on the property. C. Four-Plex at 4607 Tyler Street: Request for Proposals (RFP's) have been prepared for the renovation of this property. Bids (Proposals) are due on September i at 10:00 a.m. It is expected that the renovations will cost approximately $60,000. A $40,000 HOME Program grant and $20,000 of HRA reserves may be used for the costs of the renovations. D. Sale of City/HRA Owned Lots: HRA lots at 4460 and 4470 Buchanan have been approved for sale to the Habitat for Humanities for $1 each plus cost of transfer. The HRA lot at 4450 Buchanan has been approved for sale to Michael Klukas for $500 plus costs of transfer. Purchase Agreements have been furnished to both for their signa- ture and return. HRA MONTHLY REPORT AUGUST 3, 1995 PAGE 4 E. Application for MHFA Programs: The Zoning/Grants Coordinator, Tina Goodroad, is present- ly writing applications for the following programs for the following purposes: (i) Affordable Rental Investment Fund - Purchase/ renovation of two duplexes in 4600 block of Pierce Street N.E. (east side). After renova- tion, City would rent out units to lower income families ($180,000). (2) Housinq Trust Fund - Downpayment Assistance for lower income families to purchase homes in Columbia Heights. ($100,000 for assisting 20 families at $5,000 each). (3) Publicly Owned Neighborhood Land Trust Program Purchase and removal of 3 deteriorating vacant (or from owner/occupants who sign relocation waivers) duplex and single family buildings on 4500 block .of Fillmore and Taylor. Lots would be leased to low and moderate income families for construction of new single family homes ($195,000). Housing Study/Commercial-Industrial Buildinq Maintenance Code/Vacant-Abandoned Building Code: Staff is finalizing the City Housing Study and expects to have it completed shortly. Staff also is in the process of developing a Commercial-Industrial Building Maintenance Code and a Vacant-Abandoned Building Code. Please call us 784-2855 if you have any questions in regard to the above. Enclosure cc: HRA Commissioners Mayor & City Council/City Manager/City Engineer/Building Inspector City Finance Director/City Attorney/P&Z Commission Holmes & Graven (Steve Bubul/Jim Holmes) BRLF Committee Jim Bettendorf, PVHC FOCUS/Northeaster News Northeast State Bank (Mike Collins); Norwest Bank (Greg Quade); First Banks (Jim Passeri/Kristin Penner) dsmnrpt City of Columbia Helqhts, Mn. · ~8:.'- ZS'l 7 PROTECTIVE INSPECTIONS, BUILDING PERMIT5 MONTHLY REPORT TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED 1. Single Family Dwellings 2. Ouolexes/Oouble Bungalow 3. Multiple Dwellings Residential Additions 5. Residential Repair/Maint. Residential New Garages. ?. New Commercial/Inst. Const;' 8. New Industrial Construction 9. Comm/Inst./lnd. AddnsJ ID. Comm./Inst./Ind. Repalr/Malnt. Il. Signs -Permanent 12. Sprinklers 13. Demolitions 14. Retaining Walls 15. Fences 16. Others Permits with two or more classes TOTAL Heating Permits Plumbing Permits Sewer Permits Water Permits TOTAL ESTIMATED VALUATIONS OF PERMITS ISSUED 1. Single Family Dwellings 2. Duplexes/Dbl.Bungalow, NEW 3. New Multlple I~aelllngs 4. Residential Additions 5. Residential Malnt./Repair 6. Resldentlal New Garages TOTAL RESIDENTIAL 7. New Commerclal/Inst. Const. 8. New )ndustrlal Construction 9. Comm./Inst/lnd. Additions 10. Comm./InstYlnd. Maint./Repairs TOTAL COMM./INST./IND. 11. Signs - Permanent 12. Sorlnklers 13. Retaining Walls 14. D~molitlons 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS JULY 1995 1 0 0 6 0/0 JULY S YEAR 199/4 TO DATE 0 3 31 4 0/0 0 9 0 0 42 1 1 1 1 -1 -2 27 15 46 21 31 ll 17 2 40 -1 351 ll4 110 9 45 278 LAST YEAR 4 22 160 14 o/o 0 O/0/ ll -6 314 95 58 17 g0- 007 310r869 0 ° 6,000 2,000 8,000 5OO 2.7OO 5,000 5n,~74 ) 31 270,913 lr914;007! o q28,oooi 0 0 0 5 ~ 400 5,400 7,595 1,490 6,000 qO0 205,t87 1,261,237 27,200 107560 4~200 ~7,372 o l 5~075 o i 3,$00 19,235 295,5h8 1 1,367,510 0 0 0 }50,888 350,888 ' '21,527 ~0,.965 9,000 16.~25 1 335,7~h . lq,700 0 o i s,o751 147,~07I 87,~q6 [ 3,322,65, ). 1,~05,5~ LUTHERAN HOME August 1, 1995 TO: FROM: SUBJECT: DONALD SCHNEIDER, EXECUTIVE DIRECTOR; HRA BARBARA KILBOURNE, INTERIM EXECUTIVE DIRECTOR; ~REST VIEW COMMISSIONERS; HRA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST VIEW JIM BETTENDORF, PARKVIEW VILLA HOUSING MANAGER~_z~b PARKVIEW VILLA MANAGEMENT REPORT PROPERTY ISSUES: As of today all work on the fire sprinkler system is complete except for the installation of pressure reducing disks on all 9 floors, and misc. painting & texturing. The contractor has ordered the PRD's and is awaiting delivery. The contractor has also agreed to hire Steve Miller Decorating to complete the painting and texturing. The automatic transfer switch, which controls the transfer of electrical current from NSP to the emergency generator, is no longer operational or repairable. This leaves the North building without emergency electrical supply when NSP looses power. We are taking bids on the replacement of the transfer switch and will present them to the HRA Board at the August meeting. OCCUPANCY ISSUES: Parkview North is at full occupancy. Parkview South has two vacancies, both are in the verification stage with one prospective tenant looking at a September move in, and the other for an October move in. Waiting list totals are as follows: PARKVIEW VILLA NORTH** PARKVIEW VILLA SOUTH** 24 CH Residents 44 Non-residents 34 CH Residents 10 Non-residents m < O < Z nl O I X -q *'1995 waiting list update completed. A Center for Geriatric Care ,, Accredited by The Lutheran Church -- Missouri Synod Equal Opportunity Employer /~/''/'~f~:::;~*'~z'~ Mr. D. Schneider Mr. B. Kilbourne Commissioners, HRA of Columbia Heights Board of Directors, Crest View -2 August 1, 1995 OCCUPANCY ISSUES (cont.): Twenty Nine rent recertifications were completed covering both Parkview North and South for the month of July. Please note that the Parkview South waiting list update has been completed and that the number above reflects the changes. The South waiting list has now been opened to applications from non-Columbia Heights residents, per the HRA policy. MISC. The Columbia Heights Fire Department presented their annual Fire & Safety meeting for the tenants on July 13th. There were about 60 residents in attendance. A thank you letter was sent to both the Fire Fighters that presented the meeting and to the Fire Chief. I will be returning to full-time duties at Parkview Villa on August 14th, with the return of Gigi Chollet, Dietary Director. The 2nd Annual Parkview Villa Resident Picnic will be held Thursday, August 10th at 6:00 p.m. on the East Lawn and Parking Lot. All HRA Staff and Board Members have been asked to assist the Parkview Villa Staff during this event. Barbara Kilbourne has assumed the duties of Interim Executive Director of Crest View Lutheran Home until August 21st when Shirley Barnes will begin as the Executive Director. Ms. Barnes will be in charge of all operations of Crest View including the management of Parkview Villa. JB/jeb MINNESOTA HOUSING FINANCE AGENCY DATE: July 21, 1995 TO: Participating Cities and Lenders, The 1995 Minnesota City Participation Program FROM: Michael Haley'~'~ ./~. Director, Minnesota Homes Division SUBJECT: MCPP Update 95-2: Mortgage Terms; Program Commencement Date and Term; Program Code; Press Release and Marketing Materials; Shared Marketing Program; Usage Reports; MCPP Fact Sheet; Return of Application Commitment Agreement Note' This is the first Update issued for the 1995 MCPP. This mailing includes the following enclosures: MCPP Application-Commitment Agreement (cities' package only); MCPP Brochure Insert; MCPP Fact Sheet; MCPP Allocation List. MORTGAGE TERMS The Minnesota Housing Finance Agency (MHFA) is pleased to announce the sale of mortgage revenue bonds to fund the 1995 Minnesota City Participation Program (MCPP). The interest rate for the full $19,240,654 fund pool is 6.5% per annum (Annual Percentage Rate of 7.423%). Home sellers will be charged 11/2 discount points whether they are selling an existing or newly constructed home. Lenders will net 21/2% of the original mortgage amount. The maximum mortgage term may not exceed 30 years. PROGRAM COMMENCEMENT DATE AND TERM In accordance with the MCPP Application-Commitment Agreement, the commitment term and set-aside term for all program participants will begin on Wednesday, July 26, 1995. Participating lenders may begin to reserve loans on this date. The set-aside term will expire four months later, on Friday, November 24, 1995. All unused city allocations will be combined into a single, statewide competitive pool, available to all Participating cities and their lenders, until the program expires on Thursday, January 25, 1996. An MCPP Allocation List is enclosed listing the participating city for the four month set-aside period. allocation~each 400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (612) 296-7608 Telecommunications Device for the Deaf (TDD) (612) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment Brooklyn New Exisbng Construction Homes Adjusted income Limits~ $40,800 $40,800 Purchase Price Limits $95,000 $95,000 'irstar Home Mortgage Corporation TCF Mortgage Corporation I 540 Brooklyn Boulevard 7984 Brooklyn Boulevard i~rooklyn Center Brooklyn Park 12-566-1000 612424-8007 ,4arquette Mortgage ,620 Brooklyn Boulevard Jrooklyn Center ~ 12-569-1458 nvestors Mortgage ~730 Plymouth Road South, Suite 301 ',4innetenka 512-542-3000 Inland Mortgage Corporation 5100 Gamble Drive, Suite 470 St. Louis Park 612-546-152O Norwest Mortgage 7378 Kirkwood court Maple Grove 612-424-1400 Center · You may select either an existing home or new construction in limited areas. Contact the city for details. FIBS Mortgage Corporation 200 Coon Rapids Boulevard, Suite 2OO Coon Rapids 612-786-0466 Bell Mortgage Company 6235 Eade Brown Drive Brooklyn Center 612-560-1880 North American Mortgage Company 7760 France Avenue South, Suite 320 Bloomington 612-844-9088 Residential Mortgage Group, Inc. 6465 Wayzata Boulevard, Suite 7~ St. Louis Park 612-593-1169 Chemical Residential Mortgage 7900 Xerxes Avenue South, Suite 170 Bloomington 612-542-3000 Adjusted Income Limits~ Purchase Price Limits TCF Mortgage Corporation 7964 Brooklyn Boulevard Brooklyn Park 612-424-8007 inland Mortgage Corporation 5100 Gamble Drive, Suite 470 SL Louis Park 812-546-1520 Residential Mortgage Group 6465 Wayzata Boulevard, Suite 720 St. Louis Park 612-593-1169 New Construction Homes Park. n/a $40,800 n/a $95,000 F?,S Mortgage Corporation 200 Coon Rapids Boulevard, Suite Coon Rapids 612-786-O466 Marquette Mortgage 4301 Winnetka Avenue North New Hope 612-536-6262 Brooklyn Park E~sting * You may select an existing single-family home or duplex in Brooklyn FBS Mortgage Corporation 505 North Highway 169, Suite 655 Plymouth 612-544-2566 Bell Mortgage Company 6235 Bade Brown Ddve Brooklyn Center 612-560-1880 TCF Mortgage 801 Marquette Avenue Minneapolis 612-661-7785 Norwest Mortgage 2015 3rd Avenue North Anoka , 612-42.2-7611 Buffalo New Existing · You may select either a new or existing home in Buffalo. Construction Homes Adjusted Income Limits~ $40,800 $40,800 Purchase Price Limits $95,000 $95,000 Oakley National Bank Inland Mortgage Corporation 910 Commercial Drive 5100 Gamble Drive, Suite 470 Buffalo SL Louis Park 612-682-5390 612-546-1520 First Edina Mortgage Investors Mortgage 619 East Highway 55 1730 Plymouth Road South, Suite Buffalo 301 612-475-1181 Minnetonka 612-542-3000 Buffalo National Bank 101 South 1st Avenue Buffalo 612-682-2311 Bell Mortgage Company 3601 Minnesota Drive, Suite 55~ Bloomington 612.-893-0865 Columbia Heights New Existing Construction Homes Adjusted Income Limits~ $40,800 $40,800 Purchase Price Limits $95,000 $95,000 Bell Mortgage Company Chemical Residential Mortgage 1000 Shelard Parkway 7900 Xerxes Avenue South, Suite Suite 500 170 Minneapolis Bloomington 612-591-1880 612-844-1700 Homeowners Mortgage Corporation Inland Mortgage Corporation 3450 Lexington Avenue 5100 Gamble Ddve,~uite 470 Shoreview St_ Louis Park 612-481-0722 612-546-1520 NonNest Mortgage, Inc. Residential Mortgage Group, Inc. 100 North Park Corporate Center 6465 Wayzata Boulevard, Suite 720 Arden Hills St. Louis Park 612-48.3-8211 612-593-1169 · You may select either a new or existing home in Columbia Heights. · New construction is allowed only in specific areas of the city. Contact the Columbia Heights HRA for more information. FBS Mortgage Corporation 200 Coon Rapids Boulevsrd, Suite 200 Coon Rapids 612-786-0466 Marquette Mortgage 4301 Winnetka Avenue North New Hope 612-536-6262 TCF Mortgage Corporation 801 Marquette Avenue Minneapolis 612-370-264 5 First Bank 5250 Central Avenue NE Columbia Heights 612-572-3200 MidAmerica Ba~k 1600 West 82nd Street, Suite '120 Bloomington 612-948-0156 Nor~ Amedcan Mortgage CoraFany 7760 France Avenue South, S~e 320 Bloomington (~/ 612-844-9088 TO: FROM: CITY OF COLUMBIA HEIGHTS Public Works Department PATRICK HENTGES CITY MANAGER tuRK A. WINSON PUBLIC WORKS DIRECTOR/CITY ENGINEER CITY OF COLU!,~!~, HEi'OH[? SUBJECT: OPERATIONAL REPORT - JULY DATE: AUGUST 7, 1995 SIGNIFICANT ACCOMPLISHMENTS General Responded to 56 Gopher One Call Requests. Railroad tracks were removed from 37th Ave., Madison Place to University. Railroad tracks were removed from 38th Ave. and 5th St. Second DED inspection was completed. Low branches were trimmed on tree located on Jefferson between 43rd and 44th Ave. Clark Trytten was hired as a Maintenance I. CWEP (Community Work Experience Program) was activated with the assistance of Anoka County. Minnesota State Soap Box Derby was added as an annual event. City Hall's bus shelter was completed. Special election. Mark Winson was re-employed on July 24th as Public Works Director/City Engineer. Sewer & Water Installed two yard hydrants at Lion's Park. Painted fire hydrants west of Central and south of 45th Ave. Repaired stop box at 1348 Buchanan Place. Installed additional catch basins at 50th & Monroe, 4540 Washington and 4225 Jackson. Jetted Circle Terrace. Replaced sump pump at Chatham Lift Station. Cleaned catch basins City-wide. Repaired catch basin behind 1914 41 st Ave. Tim Clark transferred from the Park Department to the Sewer & Water Department. Replaced worn rod on sewer rodder. Reconstructed the area around the Sullivan Lake outfall. Jetted Benjamin, 43rd to 45th. Operational Report - July August 7, 1995 Page 2 Streets Parks Jetted Hayes. 40th to 41st. Filled cesspool, 3938 Van Buren. 43 Gopher State locates. Repaired 4 leaky meters. Installed 5 new meters. Raised 7 stop boxes to grade. Shut off 47 delinquent water accounts. Repaired driveway at JPM. Finished the second round of sweeping east of Central. Began second round of sweeping west of Central Ave. Repaired 37th Ave. from Madison Place to University where railroad tracks were removed. Repaired potholes City-wide. Hauled debris to Gallagher's. Hauled old asphalt and concrete to Midwest. Mike O'Reilly attended a seminar for supervisors. Constructed storage racks for the sanders. Skin patched Stinson, Fairway Dr. to 5th St. N.W. Skin patched alley, 42nd to 43rd Ave.. Jackson to Van Buren. Filled cesspool 4241 6th. Repaired utility, cuts on Taylor, 45th to 46th. Ave. Regraded around the front of JPM to prevent rain water from entering the building. Relocated the Bicentennial Monument. Built up around the v~dndow wells located on the east side of JPM. Completed shrub and flower bed at City Hall. Removed dead trees from all parks. Installed new playground equipment at LaBelle Park. Stripped paint from floor at Ostrander Park. Painted Lomianki, Gauvitte and McKenna buildings outside. Installed new scoreboard at Huset Park Field #3. Removed speaker poles from Band shell area. Pay telephone was installed at Silver Lake Beach. Geese were removed from LaBelle Park. Operational Report - July August 7, 1995 Page 3 Sullivan Lake tennis courts were resurfaced. Repaired roof at Sullivan picnic shelter. Replaced bulbs Sullivan pathway. Cleaned Central Ave. tree grates. Mowed as needed. Performed ballfield maintenance as required. Picked up trash as required. Performed maintenance on the pools as required. Engineering Continued work on several projects as follows: Building signs Building accessibility improvements Railroad crossing on Stinson Blvd north of 37th Ave. Misc. Concrete Mill Street Silver Lake Park Pond Modifications Sidewalk - 44th Ave., Tyler Pl. to Reservoir Blvd. Alley, 37th Ave. to 38th Ave., west of Quincy St. MSC storage yard and utility building Pump Station #2 roof Mathaire Park path Ostrander Park building Central Avenue improvements Pond gauges Miscellaneous permits, surveys, computer input, drafting and filing MAW:jb 95-466 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members Lebffard M. Olson, Acting Police Chief Operational Report, July, 1995 August 8, 1995 I. Events/Accomplishments mo The beginning portion of July was spent in the final stages of identifying our next police officer. This was done by further interviews and background checks. The candidate was identified and will begin with us on August 14. Shayne Tabor will be sworn in at the regularly scheduled Council meeting that evening. Police staff attended 'the Fridley "Safety Net" advisory committee meeting on July 18. We are able to stay in touch with the Fridley program staff and this way receive direct feedback that can be relayed to our patrol officers. II. Projects/Goals mo With inaccurate police stories passing throughout the City of Hilltop's political structure, I attended their scheduled council meeting of July 7. I updated everyone on the community policing programs and dispelled criticism aimed at our officers and the job they do for Hilltop. The relationship our department has with the City of Hilltop municipal operation and community continues to grow. As another tool in our community policing tool belt, planning and recruiting began the latter portion of the month looking for residents interested in monitoring our "Your Speed Is' system. We were able to generate the interest. Local volunteers and the speed board system will be more prevalent on our city streets in the near future. IH. Issues/Problems A. The July monthly report shows Class I crimes up slightly to 699 as compared to 677 for the same period last year. Class II crimes are down from last year 1451 to 1423. 95-238 Columbia Heights Fire Department To: Pat Hentges, City Manager From: Charles Kewatt, Fire Chief Subject: Date: Operation Report August 9, 1995 A. Significant Accomplishments Operation Report July 1995 o Emergency Medical Calls - 132 Fire or Good Intent Calls - 22 Classification of Alarms Still Alarms - 140 Company Alarms - 10 General Alarms - 4 Total Calls for the Month - 154 Number of Total Calls Billed to Hilltop - 8 Training 288 Hours Station-Duty (paid-on-call personnel) 154 Hours Training (all personnel) Structure Fires with Property Loss Jul 13 4025~6th Street .... One-family ........ $400 Mutual Aid - 0 B. Status of Department Goals 1. Inspection Department Status Report June 1995 License Inspections 94 Reinspections 71 Complaints 19 Check Occupancy 19 Section 8 13 Sec 8 Reinspections 5 Junk Vehicles 7 Posted Building 1 Single Family Insp 103 Inspection Shifts: 15 Total June Inspections: 332 Inspections per Shift: 22.3 Co Issues or Problems 1) 24 members from the Volunteer, Reserve, and Cadet Divisions provided first aid services for the Minneapolis Aquatennial, July 15-22. Total hours logged was 142, all time was volunteer. 2) In-house training on Self-Contained Breathing Apparatus is complete; 20 new units are now in-service. CWK:cf 95-155 CITY OF COLUMBIA HEIGHTS DATE: TO: FROM: AUGUST 1. 1995 PATRICK HENTGES CITY MANAGER WiLLiAM ELRITE ~,,,,")- v~"" FINANCE DIRECTOR OPERATIONAL REPORT JULY 1995 CiTY OF r',',, ~,, DEPARTMENTAL GOALS: 1996 Budeet Process: The prel)aration of the 1996 budget is in the final stages and scheduled for disu'ibution to the Council on August 14th. Municipal Election: There will be a primao' election on September 12th for two of the four municipal offices that are up for election. The offices that will have a primary are the Mayor and the two-year Council member seat. as three people filed for each of these positions. Listed below are all of the candidates by office. ............. 2 .... 3- 5:YR CO13NCIIu '" ''~ ' ' " ;' ' ' ,,,,,; ....... ~',? t'...t ! " ......... ~:,. '~ ',,, Joseph S. Sturdevant James P. Johnson Joel Cason Bruce Nawrocld Nan Tilkens Meg Jones Robert Ruettimann Gary L. Peterson James D. Verbrugge Pdta M. Petkoff ISSUES AND PROBLEMS: Telephone System: While Sentry Security Systems was installing the new f'n'e alarm system in City Hall through either errors or negligence they brought down a portion of the telephone system on two different occasions. The total cost to have Taylor Telephone repair the system was $400. The Public Works Department will be pursuing reimbursement or a deduction in the final payment to the alarm company for the damages incurred. WE:dh 9508101 o CITY OF COLUMBIA HEIGHTS DATE: TO: FROM: RE: AUGUST 9, 1995 PAT HENTGES, CITY MANAGER JEAN KUEHN, SPEC. PROJECT COORD. CITY MANAGERS REPORT MID-YEAR RECYCLING SCORE REPORT Attached is the detail of the recycling activity for the first half of 1995 as was reported to Anoka County. Our goal for 1995 has been set at 1,496 tons and at the half-way point of the year we have collected 914.42 tons or 61Z of the years goal. Each year the goals are raised to encourage more recycling and Columbia Heights has continued to meet and exceed those goals even as other nearby cities are finding it difficult to do so. The drop-off center and the collection of appliances curbside adds needed tonnage to our numbers. Because Columbia Heights met and exceed our 1994 recycling goal, we were eligible for "bonus funds" of $5,404.10, which we have applied for and have received from the County. In addition, we have applied for $20,570.00 for reimbursement of the first half of 1995 expenses under the provisions of the SCORE funds. This report is currently being reviewed by County Staff and we will receive those funds within six weeks. MISCELLANEOUS RECYCLING ITEMS 1995 APPLIANCES: Jan. 83 Feb 67 Mar 119 Apr 89 May 145 June 152 Sub Total July Aug Sept Oct Nov Dec 655 UNITS Total x 135 lbs/unit = 88,4521bs 44.21 tons Tons RECYCLING CENTER Scrap Glass ONP Office Corrugate Cans Phone Mag Total Jan 5.67 .29 3.48 .07 .38 .10 .33 -- 10.32 Feb --- .25 2.94 --- .34 .08 .53 --- 4.14 Mar 4.74 .26 3.38 --- .40 .09 .22 .22 9.31 Apr -- .30 2.99 -- .45 .09 .... 3.83 May 3.80 .35 3.08 -- .53 .11 -- .39 8.26 June 7.00 .26 3.51 --- .56 .09 -- .34 11.76 July 0.00 Aug 0.00 Sept 0.00 Oct 0.00 Nov 0.00 Dec 0.00 Sub- 21.21 1.71 19.38 0.07 2.66 0.56 1.08 0.95 47.62 Total Total 47.62 IN HOUSE RECYCLING 0 o i-I o 0 o 0 Columbia Heights Fire Department To: Charles Kewatt From: Dana Alexon Subject: FIREHOUSE Software Update Date: August 4, 1995 As of today, we have made progress in the set-up of the FIREHOUSE program as outlined below: Fire Incident Module We are within a week of testing the performance of this module. All preliminary data has been entered. The next step will be to enter a number of actual calls as a test to determine how the program actually performs. During the test phase, we will answer the following questions: 1) 2) 3) 4) Approximately how long does it take to enter a call? Are there any information needs which the program does not accommodate? If so, what can be done to accommodate the needs? Does the payroll calculate accurately? What output (reports) are available from the program? Do they satisfy our needs or will other reports need to be developed? Once testing is complete, training of full-time fkefighters will occur since they will be responsible for fire incident data entry. Medical Incident Module This module will go into test along with the Fire Incident Module. The two modules need to go on-line together for the best results. Training Module Testing has begun on this module. All training records for the month of January have been entered. Evaluation of this initial testing is currently underway. This module should be completely operational by September 1. To: Charles Kewatt August 4, 1995 Page two Apparatus/Equipment Inventory Module Only very limited experimentation has taken place in this module. Further evaluation, data entry, and testing will occur once the Incident Modules are on- line. Occupancy Inspection Module Records from the Prober Chief database have been transferred by Rich Mueller. Mr. Mueller has also "cloned" the repons which had been used from Prober Chief. The transferred data is currently being cleaned up in preparation for use; this is a major project due to the size of the database and several differences between FIREHOUSE and Prober Chief. Once the data is prepared, this module will begin testing using actual inspections. The current goal is to have this module on-line by January 1, 1996. Pat DeMars is spearheading this portion of the project. Hydrant Tracking Module No work has taken place in this module to date. We will visit this module once other higher priority modules are successfully on-line. Overall Program Issues 1. Carol Femling has entered all department staff at this time. ~ have entered all pay grades and rates for both paid-on-call and full-time firefighters. I will be working with Carol in the near future to ensure the workability of the payroll portion of the program. Our priorities are currently focused toward the Incident Reporting and Occupancy/Inspection modules. These modules involve the bulk of the data as entered into Prober Chief in the past and similar results are expected with FIREHOUSE software. The computer in the Watch Area will need upgrading before we can expect the full-time £u'efighters to be entering calls. Ed O'Donnell has assured me the computer is available and the upgrade will occur soon. To: Charles Kewatt August 4, 1995 Page three o The version of FIREHOUSE software we have is designed for only two simultaneous users. I foresee this as potentially inadequate once the software is on-line. It is not unusual for more the two people to simultaneously use the Prober Chief software. This will need further evaluation as we progress and more people need to use FIREHOUSE. DA:cf 95-152 Summary of 1995 Regional lLegisla6°n Affecting Metro-Wide Planning, Programs and Services Overall Results The 1995 legislative session will prove to be a landmark session. Laws passed during the session establish an innovative regional public safety radio communications system and set a region-wide course and funds to achieve more affordable and life-cycle housing, clean up polluted sites and improve the livability of communities. The legislation also reinvigorated the local long-range planning process and makes the comprehensive plan the key document from which to make land-use decisions. Other legislation streamlines the planning review process and allows the Metro HRA to partner with other HRAs. Transit funding assistance, however, falls short of need, requiring immediate service reductions and fare increases. As a result, adequate funding for transportation continues to be an unresolved issue. In This Summary Major provisions of the following legislation are summarized. - Public Safety Radio Communications System Law - Metropolitan Livable Communities Law - Amendments to the Metropolitan Land Planning Law - Omnibus Environmental and Natural Resources Law - Omnibus Transportation Funding Law and related Laws - Miscellaneous legislation on Metro HRA activities and Council deadlines for reviewing certain items For additional information on Metropolitan Council programs and services related to this legislation, call the Council's Data Center at 291-8140. Copies of laws can be obtained from the Minnesota House of Representatives' Chief Clerk's Office at 296-2314 or the Minnesota Senate Office at 296-2343. PUBI~C SAFETY RADIO COMMUNICATION SYSTEM (Chapter 195, Laws of 1995) Context The act will lead to improved region-wide public safety radio communications. It creates a system that can be shared by governmental units and developed at less cost than if each unit were to update its current system separately. The system plan, under development for three years, is a result of intergovernmental cooperation to share services effectively. General Provisions Creates a public safety radio system to be phased in over the next several years. The first stage will be built by the Minnesota Department of Transportation (Mn/DOT), a process to be overseen by the newly created Metropolitan Radio Board. Local governments and other potential users are free to join the system if and when they see fit. Metropolitan Radio Board The board is created as a political subdivision. Membership: 17 members who :must be appointed no later than June 22, 1995. Twelve members are selected by their governing boards or are designated in the legislation. The 12 include the following: seven county commissioners, one from each metropolitan county.; one elected official from each of the cities of Minneapolis, St. Paul and Bloomington; a member of the Metropolitan Council; and Mn/DOT's director of electronic communications. The governor appoints five members: two elected suburban officials (recommendations solicited from the Associa- tion of Metropolitan Municipalities); one elected official from a county, or city within a county contiguous to the metropoli- tan area (recommendations solicited from the League of Minnesota Cities); a metropolitan area sheriff (recommendations from the Metropolitan Sheriffs Association) and a metropolitan area police chief (recommendation from the Minnesota Chiefs of Police Association). The board must create an advisoD' technical operations committee. Responsibilities of the Board Wittfin 90 days of the effective date of the legislation, or by Aug. 21, the board must adopt a region-wide public safety radio communications plan. The plan is to include, at a minimum, the following: · A system design for the first-phase backbone (i.e., control computers, fiber-optic and microwave links and transmission towers); · A system design for subsequent phases; and · A plan to assign radio frequencies. The board plan will be used as a basis for an application to the Federal Communications Commission (FCC) for new 800-megahertz channels and other public safety frequencies needed to implement the plan. Local governments or other public or private entities eligible to apply for the channels are restricted from applying until the FCC rules on the board's application. The board may grant an exception to the restriction on applications for channels. The board is responsible for ensuring that the system is built and operated as planned. This is an oversight function only, as actual construction and operation is the responsibility of Mn/DOT. The board is responsible for determining how costs for construction, administration and operation will be allocated. The board also can contract with eligible private users and users outside the metropolitan area for service. The board adopts performance standards for operation of the system and priorities or protocols for use of the system. Responsibilities of the Department of Transportation Makes recommendations to the board on the first-phase design, and issues bid specifications for the first-phase system. The department is responsible for construction or lease of the system and will own, operate, maintain and make any improvements to the first-phase system. Makes application to the FCC for the necessary frequencies and holds the licenses for those frequencies. As local governments participate in the system, those governments may be co-licensed on frequencies used by their subsystems· Receives $194,000 in fiscal year 1995-96 from trunk highway funds to pay for licensing fees and final design costs. Responsibilities of the Metropolitan Council Provides staff and administrative support for the board until the first-phase backbone is operating and the board can levy fees on users. The Council collects the user fees for the board and can impose a deficiency levy on any local govern- ment not paying its user fees. I Issues $10 million in revenue bonds and $3 million in transit general obligation bonds (see "Funding" below). Reviews the board's budget and can disapprove the budget if it does not include sufficient funds for debt service on the $10 million in revenue bonds. Planning Requirements Each county, and Minneapolis or St. Paul--if either chooses not to participate in its county's plan--must prepare a subsystem plan within two years after enactment of the legislation. The planning process must seek participation by all eligible users. No county, nor Minneapolis or St. Paul, is required to do a technical subsystem design to meet the requirement that it prepare a plan. However, local governments must cooperate with their county in its preparation of the plan. Counties are encouraged to establish local public safety radio subsystem committees to help develop the plan and advise the Metropolitan Radio Board of local service needs. Administration of the Board Until the board has its own funds from user fees, the Metropolitan Council is required to provide office space, staffing and administrative support to the board. The Council will provide an executive director to the board until the board has funding to hire its own executive director. The Council-provided executive director will be a member of the Council staff and will serve at the pleasure of the board. Funding The legislation authorizes the Metropolitan Council to sell $3 million in transit general obligations bonds to pay for the share of the radio system used by regional transit operations. The legislation also authorizes the Metropolitan Council to sell $10 million in revenue bonds to fund the mutual aid and emergency medical services components of the radio system. Debt service on the revenue bonds will be provided from a 9-1-1 emergency telephone fee fund. The Council repays the bonds through 9-1-1 revenues transmitted from the Minnesota Department of Administration to the Council. The board is authorized to use 9-1-1 funds, not to exceed a maximum of four cents per telephone line. The funds are for system design, construction, recurring costs, debt service on the revenue bonds and to repay money borrowed from the Right-of-Way Acquisition Loan Fund. The board also may levy user fees on local governments and other entities that participate in the region-wide public safety radio system. The legislation does not provide funding for the $15 million share for state agencies. An appropriation of $194,000 is provided from the trunk highway fund to complete the first-phase system design and to apply for frequency licenses. The $15 million will be requested in the 1996 legislature's bonding bill. Sunset On July 1, 1999 the board sunsets and its functions and assets are transferred to either the Metropolitan Council or to a state agency. The decision on where the board is transferred will be made by the legislature based on biennial reports submitted by the Council on the progress of the system and its expansion beyond the metropolitan area. METROPOLITAN LIVABLE COMMUNITIES LAW (Chapter 255, Laws of 1995) Context The law is landmark legislation that will help clean up polluted land, expand housing opportunities and revitalize commu- nities in the region. It represents a policy direction from the state on how to deal with affordable housing issues and provides funds to move from ideas to action. It also has funds for polluted site cleanup and for urban demonstration projects. The legislation uses incentives, not mandates, to accomplish the desired results. It closely parallels the Council Regional Blueprint plan, adopted in 1994, in encouraging communities to include housing diversity and choice and in giving priority for regional financial investments to communities choosing to participate. General Provisions Creates a Metropolitan Livable Communities Fund administered by the Council. The size of the fund is yet to be determined. Funds to be placed in the account will come from several sources, including part of a property tax previously levied by the Metropolitan Mosquito Control District, existing Council funds plus funds the Council will levy in future years, and from funds related to Bloomington's fiscal disparities levy originally allocated in 1988 for interest payments on Mall of America highway improvements. Communities choosing to participate in the housing activities identified in the law can use the funds to: 1) clean up polluted land to make it available for commercial and industrial development; 2) receive loans and grants for demonstration projects fostering more compact development and encouraging housing diversity and development located close to transit; and 3) work toward achieving affordable and life-cycle housing goals, which are negotiated with the Council. Participating communities spend a designated amount to create life-cycle and affordable housing in their commu- nity. If they are not meeting their goals by 1998, they must distribute their designated affordable and life-cycle housing funds to their city or county housing authority, or to the Council's fund for distribution to other cities. Creates an urban homestead program offering an income tax break to people who move into homes in certain neighborhoods in transition toward blight and poverty. Requires periodic reports to legislature on implementing the law's requirements. Pollated Site Cleanup Creates a "tax base revitalization account" for grants to help cities, towns and counties pay for clean up of polluted land in the metro area. Doing so also gives a boost to the urban tax base by making more land available for commercial and industrial development. Some of the money to fund the clean up program would come from revenues from the Right-of-Way Acquisition Loan Fund (RALF) levy, which the Council assesses to help local governments purchase rights-of-way needed to build roads. Amounts over and above what is needed for right-of-way acquisitions will go into the "tax base revitalization account." An estimated $1.8 million is available in 1996. Other funds will come from a levy by the Council in an amount equal to the difference between the area-wide levy certified by the City of Bloomington to cover interest payments on Mall of America highway improvements in tax year 1988 and in the current year, up to a maximum of $5 million. An estimated $4.7 million is available in 1996. Communities must participate in the law's local housing incentives program to be eligible for funding, and they may use grants from the "tax base revitalization account" as a local match for clean up funds from the Department of Trade and Economic Development. Making Communities Livable Makes loans and grants available to cities, towns and counties that embark on demonstration projects to make their communities more "livable" and who participate in the local housing incentives program. 4 The Council, with the help of an advisory committee, will set criteria for determining which projects qualify for funding from the "livable communities demonstration account," based on guidelines provided in the legislation. Demon- stration projects eligible for funding from the Council must foster more compact development, housing diversity and development in close proximity to transit and other existing services. The Council is authorized to levy a tax up to 50 percent of the current Metropolitan Mosquito Control District's (MMCD) levy. In addition, the account will receive an annual Homestead and Agricultural Credit Aid (HACA) payment equal to 50 percent of what the MMCD receives. An estimated $4.6 million is available in 1996. $500,000 will be trans- ferred from this account into the local housing incentives account each year, beginning in 1997. Affordable and Life-Cycle Housing The Council makes grants available to communities working toward affordable and life-cycle housing goals. The Council negotiates housing goals with each participating community. Community participation in the program is voluntary. To participate in the local housing incentives program, communities must use their locally generated "affordable and life-cycle housing opportunities amount" on affordable and life-cycle housing in their own communities. The "local housing incentives account" provides dollars the Council will administer throughout the region to help communities reach their affordable and life-cycle housing goals. Affordable and Life-Cycle Housing Opportunities Account The law provides a formula for calculating an annual "affordable and life-cycle housing opportunities" amount for each community. The estimated aggregate sum of all communities' affordable and life-cycle housing during the first year of the program will be approximately $1.6 million. Participating communities that have met negotiated goals may use their locally-generated revenues to maintain existing affordable and life-cycle housing. Participating communities that have not already met their housing goals can keep their locally generated funds to work toward their negotiated housing goals. Beginning in 1998, however, participating communities that have not met negotiated housing goals and have not spent a significant portion of their locally-generated funds to create affordable and life-cycle housing opportunities must make one of two choices. -They must give dollars from their affordable and life-cycle housing opportunities amounts to their city or county housing authorities to create affordable and life-cycle housing opportunities within their communities. -Communities may choose to give these dollars to the Council's "local housing incentives account" for use by other communities. The law allows neighboring communities to work together to provide affordable and life-cycle housing opportunities. It also allows communities to participate in the housing program at any time, even if they were not participating earlier. Local Housing Incentives Account Revenue sources for the "local housing incentives account" include: -Funds from participating communities choosing to contribute revenues from their "affordable and life- cycle housing opportunities" amount; -A one-time, $1 million appropriation from proceeds of solid waste bonds issued by the Council; -$500,000 per year from the livable communities demonstration account, beginning in 1997; and -Beginning in 1998, $1 million a year from the Council's general property tax levy. Beginning in 1998 these sources will generate at least $1.5 million per year which the Council will use to support 5 local housing initiatives. Communities eligible to receive grants from the "local housing incentives account" are those that have not met their affordable and life-cycle housing goals, but are actively funding projects to meet those goals. To receive funding from the account, these communities must provide local matching dollars. Communities participating in the housing program may receive grants and loans from any of the three accounts. Those that choose not to participate may not receive funds from any of the three accounts, nor may they receive state grants to help clean up contaminated sites. The Council may consider a community's participation in the housing program when making decisions about funding regional investments. Economic $rttality and Housing Initiative The Minnesota Housing Finance Agency may create an economic vitality and housing initiative to provide funds for affordable housing projects in connection with local economic development and redevelopment efforts. The initative is intended to help ensure the expansion of the economic base and employment opportunities. In the metropolitan area, the agency and the Council are to confer on the priorities for use of the funds. Urban Homestead Program Law creates an urban homestead program giving state income tax exemptions to people who move into homes in certain declining neighborhoods within the metro area. The Council is to designate one or more "urban revitalization and stabilization zones" by September 1, 1995. Anyone who buys and occupies a home within a designated area would receive an income tax break for up to five years, provided they do not move out of the home, sell the house, fail to comply with building codes or are convicted of a felony. Maximum exemption for married joint filers is $15,000; $10,000 for single filers and $12,500 for unmarried individuals qualifying as a head of household. The exemption is subject to income limits and phases out for filers with incomes that exceed statutory limits. Development Pattern Report The Council must report to the Legislature by Jan. 15, 1996 on the probable development patterns in and affecting the metro area to the year 2020. The review is to include the present course of growth compared with directed, compact and efficient development, and consider development impacts on the adjacent counties (those in the federal standard metropoli- tan statistical area or those having five or more percent of its residents commute to jobs in the seven county region). Timetable By Nov. 15 of each year, communities may elect to participate in the local housing incentives program. By Feb. 1 of each year, the Council reports to the legislature on which communities are participating in the program. By Jan. 15, 1996, Council is to adopt negotiated community goals for affordable and life-cycle housing. By June 30, 1996, communities are to identify actions they will take to meet the goals. Beginning Nov. 15, 1996, Council is to issue an annual city-by-city report card on affordable and life-cycle housing in the metro area. On Jan. 15, 1998, communities begin reporting to the Council on local expenditures to meet affordable and life- cycle housing goals. In Jan. 2003, Council is to prepare a report to the legislature evaluating the law and any recommendations for legislative action. AMENDMENTS TO THE METROPOLITAN LAND PLANNING ACT (Chapter 176, Laws of 1995) Context The amendments establish the community's long-range comprehensive plan as the principle document for community land- use decision making. Previous law required cities to follow the zoning ordinance if there were conflicts between the two. The law also reinvigorates the local comprehensive planning process by requiring communities to update their plan periodically. General Provisions Requires local governments in the metro area to review and, if necessary, update their comprehensive plans by Dec. 31, 1998, and at least every 10 years thereafter. Requires that "fiscal devices" such as capital improvement programs and official controls, such as zoning and subdivision ordinances of metropolitan local governments, conform to local comprehensive plans. Permits metropolitan area local governments to include elements on intergovernmental coordination and economic development in their comprehensive plans. Updating Local Comprehensive Plans Local comprehensive plans must be reviewed and, if necessary, updated: by December, 1998; at least every 10 years thereafter; and in response to changes in metropolitan system plans. By Dec. 31, 1998, each local government in the Twin Cities area is required to review its local comprehensive plan and, if necessary, amend its entire plan and amend its fiscal devices and official controls accordingly. In updating their plans, local governments are required to consider the metropolitan system plans in effect on Dec. 31, 1996. If amendments are necessary, a local governments must submit its plan amendment to the Council for review, as well as amendments to its fiscal devices and official controls for the Council's information. If an amendment is not necessary, local governments must certify to the Council that it is not necessary. After Dec. 31, 1998, local governments must review and update their comprehensive plans, if necessary, every 10 years. Local governments must prepare amendments, if necessary, to their comprehensive plans and submit them to the Council in response to metropolitan system plans the Council adopts after Dec. 31, 1996. For Council system plans adopted after Dec. 31, 1996, the deadline for submission is Sept. 30, 1999, or nine months after the Council sends the system plan amendment to the local government, whichever is later. The Council can grant extensions to local governments for submitting their comprehensive plan amendments and implementation tools. The extension must include a timetable and plan for the local government's review and amendment of its comprehensive plan and implementation tools. Consistency of Comprehensive Plans with Implementation Tools If a local comprehensive plan or amendment -- one prepared for Council review by Dec. 31, 1998 or later -- conflicts with the local government's zoning ordinance, the zoning ordinance must be changed to conform to the plan. After Aug. 1, 1995, local governments may not adopt any fiscal device or official control which conflicts with its comprehensive plan or plan amendments, or which permits activity that conflicts with metropolitan system plans. In reviewing and updating their comprehensive plans by Dec. 31, 1998, local governments must ensure that fiscal devices and official controls do not conflict with their comprehensive plans. Assistance for Updating Comprehensive Plans In awarding ~ants and loans for local planning, the Metropolitan Council is required to give priority to local governments updating their comprehensive plans under the Dec. 31, 1998, deadline. The Metropolitan Council is required to consult with affected local governments on the need for technical and financial assistance in updating their local comprehensive plans, and then report the results to the legislature by Jan. 15, 1996. Amendment to Watershed Planning Law Local governments must submit the water management plans they prepare for watershed management organiza- tions to the Council for review and comment when the plan is submitted to the local watershed management organization. The watershed management organization is required to take into account the comments of the Council in its review of the plan. OMNIBUS ENVIRONMENT AND NATURAL RESOURCES LAW FUNDING REGIONAL PARKS (Chapter 220, Laws of 1995) Context The law continues the state's funding for regional parks operation and maintenance at about the same level as the previous biennium. There are also additional funds for acquisition and development of park land. General Provisions · $9.5 million is appropriated for regional parks for operations and maintenance, capital improvements and land acquisition. Operations and Maintenance Appropriated $4,476,000 of general funds for park operation and maintenance for fiscal years 1996 and 1997: $2,238,000 for fiscal year 1996 and $2,238,000 for fiscal year 1997. This funding will provide about six percent of the costs of operating and maintaining the system. The funds will be used by the nine units of government that own and operate the regional parks (Anoka, Carver, Dakota, Hennepin, Ramsey and Washington counties, plus Minneapolis, St. Paul and Bloomington). Land Acquisition Appropriated $1,120,000 for acquisition of park land for 1995. The funds can be used for purchasing land for regional parks, park reserves or trails. Funds come from the Minnesota Environmental Trust Fund and must be spent by Dec. 31, 1995. The Council and the Metropolitan Parks and Open Space Commission must select from candidate sites. Two examples are Grey Cloud Island regional park in Washington County and Lake Byllesby regional park in Dakota County. Capital Improvements Appropriated $3.95 million for capital improvements in parks. Most of this money will be used for park develop- ment projects; some will be used for park land acquisition. Funds must be spent by Dec. 31, 1997. Source of Funds Funds come from three sources: Environmental Trust Fund (ETF), the state's general fund (GF) and Metropolitan Council bonds. ETF provides 60 percent of funding and Council bonds provide the remaining 40 percent for some capital improvement projects. Federal Intermodal Surface Transportation Efficiency Act (ISTEA) grants for trail projects, $500,000 for disability retrofitting, and $1.12 million of fiscal year 1995 ETF monies for land acquisition are not matched with Council bonds. OMNIBUS TRANSPORTATION FUNDING, OTHER RELATED LEGISLATION (Chapter 265, Laws of 1995) Context The law increases the state contribution to the operation of the region's transit system compared with the previous bien- nium, but underfunds the Council's original request by $10 million. Service cuts and fare increases will be required. Other legislation (Chapter 265) authorizes the Council to bond for $32 million for capital improvements planned in 1996. A request for an additional $50 million in bonding authority for years 1997 and 1998 was not approved. General Provisions Provides operating funds for regional transit services and the Metro Mobility program, a transit service for certified disabled riders. The law, together with several other transportation-related laws, re-authorize Metropolitan Council bonding authority for capital improvements, earmark the use of some state funds, and give direction to several highway projects. Transit Funding The omnibus law allocates $83 million from the general fund to support Metropolitan Council Transit Operations in the 1996-1997 biennium. $30.6 million of this amount is to be used for the Metro Mobility program. The Council may spend up to $625,000 of the state appropriation for a high-speed bus pilot project between the suburbs and between the suburbs and downtown Minneapolis and St. Paul. Bus security improvements to enhance driver safety, including plexiglas shields to protect drivers and surveillance cameras, are to be installed on buses traveling high risk routes. A separate bill (Chapter 265) re-authorizes the Council to issue $32 million in transit bonds for capital projects overall and also for the capital needs of Metro Mobility. The amount is sufficient to meet needs in 1996. The law prohibits use of bonds to pay for new driver uniforms. Highway Provisions An additional lane of traffic is to be added in each direction on Interstate Hwy. 394 near the Penn Ave. interchange in Minneapolis. The action removed a previous state prohibition against adding additional lanes. The law does not establish a timetable or provide funds for the lanes. MnDOT is to complete the Wakota Bridge reconstruction at the earliest feasible date consistent with available funding. No specific dates are included. MnDOT was also directed to find alternative ways to fund the reconstruction of Hwy. 212 between 1-494 and Cologne, such as through use of public-private partnerships or toll financing. Mandatory Vehicle Inspection The vehicle inspection law (Chapter 204, Laws of 1995) was amended to exempt cars up to five years old from mandatory annual inspections. MISCELLANEOUS LEGISLATION METRO HOUSING AND REDEVELOPMENT AUTHORITY (Chapter 112, Laws of 1995) The Metropolitan Council, acting as the Metro Housing and Redevelopment Authority, is now authorized to enter into joint powers agreements with certain other HRAs to carry out joint activities. Previous law prohibited the Council from doing so. DEADLINE FOR COUNCIL ACTION (Chapter 248, Laws of 1995) The Council, effective July 1, 1995, must complete action on requests for expansion of the metropolitan urban services area or zoning items within 60 days, If the Council doesn't act or seek an extension, the item is considered ap- proved. Until now, the Council has had 90 days within which to consider major local comprehensive plan amendments. Extensions of up to 60 days may be requested. IO About the Metropolitan Council The Metropolitan Council conducts regional planning and operates transit and wastewater collection and treatment ser- vices. The Council's responsibilities include: · conducting comprehensive planning for transportation, environment and community development; · working with other local units of government to ensure that their planning is consistent with the Council's plans and the plans of their neighboring communities; · operating the regional wastewater collection and treatment system; · operating the regional transit system; and · administering the Metro Housing and Redevelopment Authority. Upon request, this Metropolitan Council publication will be made available in alternative formats to people with disabili- ties. Please call the Council's Data Center at 291-8140 or TrY 291-0904. July 20, 1995 Publication No. 14-95-042 Metropolitan Council Meats Park Centre 230 East 5th Street St. Paul, Minnesota 55101-1634 (612) 291-6359 Fax 291-6550 TrY 291-0904 Metro Info Line 229-3780 11 Metropolitan Council Working for the Region, Planning for the Future August 1, 1995 UPDATE to City Administrators: Over the next several months, local governments will need to make a number of decisions on participating in various regional initiatives adopted by the Minnesota Legislature. We hope to implement initiatives in partnership with your community. A summary of regional legislation from the 1995 legislative session relating to planning, programs and services ;.s enclosed. We are also scheduling a number of information sessions for learning about these new initiatives. In particular, the Metropolitan Livable Communities Act offers opportunities for communities. Its emphasis on cooperation and incentives to achieve regional goals received bipartisan support from state and local policy makers. Financial incentives established by the Legislature and to be administered by the Council offer much-needed dollars to clean-up polluted sites for commercial and industrial development, promote compact housing and business development near transit, and make affordable housing available to meet community needs. You can learn more about these regional initiatives and important community deadlines for community decision-making at the meetings listed below: Regional briefings on Livable Communities for local government staff and elected officials Aug. 16 - 6 p.m. Shoreview City Hall, Council Chambers, 4600 N Victoria, Shoreview; Aug. 17 - 6 p.m. Dakota Co. Western Service Center, Room L139, 14955 Galaxie Ave., Apple Valley; Aug. 22 - 6:2t0 p.m. Metropolitan Council Chambers, 230 E. 5th St., St. Paul; Aug. 221 - 6 p.m. MinnetOnka City Hall, Council Chambers, 14600 Minnetonka Blvd, Minnetonka Aug.-Oct. Working sessions with local government staffto develop housing agreements for communities considering participating in Livable Communities-(Council staffwill contact communities in August) 230 East Fifth Street St. Paul, Minnesota 55101-1634 (612) 291-6359 Fax 291-6!350 An Equal Opportunity Employer TDD/TTY 291-0904 Metro info Line 229-3780 · Sept. Staff forums (Two dates to be announced) Concurrent half-day morning sessions will provide technical assistance and informal briefings and discussions on Livable Communities, land planning and comprehensive plan changes, regional growth and development options, transit redesign, water planning Council establishes advisory committee for livable communities (your suggestions and nominations are welcome). · Nov. 15 Deadline for cities' decisions on whether to participate in Livable Communities ° Dec. Public hearing on community housing agreements to be adopted by Council. Jan. 15, 1996 Council adoption of housing agreements with participating cities Grant :applications issued to interested cities July Decisions on grants funding We are also pleased to report progress in streamlining regional government. Consolidation and coordination of administrative functions, and mergers of planning and operations in Transportation and Environmental Services Divisions are in place. Housing planning, the HRA, technical assistance and parks planning are now a part of the Community Development Division. Policy and research units will be combined later this summer. We hope that you are starting to see some positive changes. Metropolitan Council Working for the Region, Planning for the Future August 4, 1995 TO: Metropolitan Area City Administrators Enclosed for your information is a copy of a letter sent to local officials in your community. You will note that there has been a change in the starting times for the regional briefine sessions on the Metropolitan Livable Communities Act. All of the briefing sessions~ scheduled between August 16.23~ ,alii begin at 7 p.m. This change to a later hour is to allow for greater participation by local officials. Staff and local officials are encouraged to attend the briefing session that is most convenient. Th.e program will be the same at all four sessions. Enclosure 230 East Fifth Street Metro lntb Line 229-3780 St. Paul, Minnesota 55101-1634 {612) 291-6359 Fax 291-6550 TDD/'I*FY 291-0904 An Equal Opportw~ii'g Employer Metropolitan Council lfforking for the Region, Planning for the Future August 4, 1995 Joseph Sturdevant Mayor City of Columbia Heights 4848 7th St. NE Columbia Heights, MN 55421 Dear Mayor Sturdevant: The Metropolitan Livable Communities Act of 1995 laid the basis for a new partnership between the Metropolitan Council and the communities which make up our region. This partnership is aimed at clearfing up polluted lands, increasing the supply of affordable and lifecycle housing where new job growth is highest, and providing incentives to test models of more compact, transit-oriented development and re-development. Achieving these regional goals depends much on how well all of us can communicate as we implement each portion of the law. To ensure maximum communication, we have three steps in mind: fn'st, to hold regional briefings for local government officials and staff. Dates and times are listed below: August 16 - Shoreview City Hall, 7 p.m. August 17 - Dakota County Western Service Center, Apple Valley, 7 p.m. August 22 - Metropolitan Council Chambers, St. Paul, 7 p.m. August 23 - Minnetonka City Hall, 7 p.m. September - Staff Forums (dates to be announced) Second, we are forming staff teams within the Council to meet with each community or clusters of communities to develop mutually agreeable housing goals. Through a separate process, we are designing an application and scoring system to distribute funds for polluted site clean-ups. Third, we will continue to work with representative organizations which have a strong interest in this law. We have already consulted the AssOCiation of Metropolitan Municipalities (AMM) about housing goals guidelines. Many mayors and council members were active through the AMM in getting this legislation enacted, and we are committed to continuing this cooperative relationship. We are also consulting with as many legislators as possible as we move through these implementation steps. Council responsibilities in this new partnership will be carried out principally by Craig Rapp, Director of the Community Development Division, whom many of you know as a former city manager in this region, most recently at Brooklyn Park. I hope you will feel welcome to contact him, or Jim Solem, the Regional Administrator, with any suggestion you have. Sincerely, Chairman 230 East Fifth Street St. Paul, Minnesota 55101-1634 (612) 291-6359 Fax 291-6550 An Equal Opportunity Employer TDD/TFY291-0904 Metro Info Line 229-3780 TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Public Works Department PATRICK HENTGES JUL CITY MANAGER , ~. "x M,ad',t AO_: E R MARK A. WINSON~,a 5..!TY 0t: b'0LUMiI^ HEIGHTS PUBLIC WORKS DIRECTOR/CITY ENGINEER TCAAP FORCE MAIN ABANDONMENT JULY 27, 1995 The Army has instituted a project to abandon the sanitary sewer force main that for many years served the TCAAP site in Arden Hills. A portion of this line is within Columbia Heights within the right-of-way of 37th Avenue. The abandonment of the line will include filling existing manholes and pipes with sand slurry material. All manholes will be removed to approximately 4' below the surface. The anticipated work schedule on 37th Ave. will begin the week of August 12th with all work to be completed by September 15th. This work will involve reducing portions of 37th Ave. from approximately Johnson St. to Stinson Blvd. down to one lane in each direction. Public Works will monitor the construction and advise if there are any problems or other concerns. MAW:jb 95-446 MINNESOTA Department of Revenue Property Tax Division Mail Station 3340 Phone (612) 296-5141 St. Paul, MN 55146-3340 Fax (612) 297-2166 1996 LOCAL GOVERNMENT AID NOTIC,~ COLUMBIA HEIGHTS CITY OF t~,~ CLERK-TREASURER CITY HALL 590 40TH AVE NE COLUMBIA HEIGHTS, MN 55421 ~, '-,': ¢; '~' ~; C:~ JULY 21 1995 c,~:: ~ ~,.~: :., '... ,JUL ,-.-~ ~,~ ,: ...... THE 1996 LOCAL GOVERNMENT AID FOR YOUR CITY IS: $ 2,111,917 THE FOLLOWING IS A LISTING OF THE FACTORS USED IN THE CALCULATION OF YOUR CITY'S 1996 LOCAL GOVERNMENT AID. SEE Tide ENCLOSED LETTER FOR AN EXPLANATION OF THESE FACTORS AND FOR ADDITIONAL INFORMATION CONCERNING THE DETERMINATION OF YOUR CITY'S LOCAL GOVERNMENT AID. 1. PRE-1940 HOUSING UNITS: 1,161 2. TOTAL HOUSING UNITS: 7,975 3. PRE-1940 HOUSING PERCENTAGE: 14.56 4. 1984 POPULATION: 19,530 5. 1994 POPULATION: 18,882 6. POPULATION DECLINE PERCENTAGE: 3.32 7. 1994 TOTAL CLASS 3 REAL PROPERTY MARKET VALUE: 8. 1994 TOTAL REAL AND PERSONAL MARKET VALUE: 9. COMMERCIAL/INDUSTRIAL PERCENTAGE: $ 66,652,565 $ 545,412,894 12.22 10. TRANSFORMED POPULATION: 11. CITY REVENUE NEED: 12. PAYABLE 1995 CITY NET LEVY: 13. PAYABLE 1995 CITY NET TAX CAPACITY: 14. TAX EFFORT RATE: 15. NEED INCREASE PERCENTAGE: 793.43 271.06 2,6O8,748 10,505,768 O.246961 0.051474 16. CITY AID BASE: 17. CITY FORMULAAID (15x(11x5)-(13x14)): 18. PRELIMINARY AID (16+17): 1,984,989 129,903 2,114,892 19. 1995 LOCAL GOVERNMENT AID: 20. MAXIMUM AID: 21. 1996 LGA BEFORE REDUCTIONS (LESSER OF 18 OR 20): 2,055,817 2,316,692 2,114,892 22. REDUCTION FOR STATE COSTS: 23. REDUCTION FOR ESTABLISHMENT OF TIF DISTRICT: 2,975 0 24. FINAL 1996 LOCAL GOVERNMENT AID AFTER REDUCTIONS (21-22-23): 2,111,917 equal opportunity employer TDD: (612~ 215-0069 · MINNESOTA Department of Revenue Property Tax Division July 21, 1995 Mail Station 3340 Phone (612) 296-5141 St. Paul, MN 55146-3340 Fax (612) 297-2166 TO: CITIES RE: NOTICE OF 1996 LOCAL GOVERNMENT AID The amount of your city's 1996 local government aid has been determined and is shown on the enclosed notice. The notice also lists the factors used to determine your city's 1996 local government aid. Following is an explanation of these factors. l. PRE-1940 HOUSING UNITS: This is the total number of housing units in your city that were constructed before 1940 according to the 1990 Federal Census. 2. TOTAL HOUSING UNITS: This is the total number of all housing units in your city (both vacant and occupied) according to the 1990 Federal Census. 3. PRE-1940 HOUSING PERCENTAGE: This is the result of dividing the total number of pre-1940 housing units (line 1) by the total number of housing units (line 2), multiplied by 100. 4. 1984 POPULATION: This is the April 1, 1984 population estimate for your city as determined by the State Demographer. 5. 1994 POPULATION: This is the April 1, 1994 population estimate for your ciD' as determined by the State Demographer (for nonmetropolitan cities) or by the Metropolitan Council (for cities within the seven county metropolitan area). 6. POPULATION DECLINE PERCENTAGE: If your city's 1984 population (line 4) is greater than your city's 1994 population (line 5), this is the result of subtracting line 5 from line 4 and dividing the difference by line 4, multiplied by 100. If your city's 1994 population is greater than your city's 1984 population, your population decline percentage is zero. 7. 1994 TOTAL CLASS 3 REAL PROPERTY M)tRKET VALUE: This is the total 1994 (taxes payable 1995) Class 3 market value of all commercial, industrial, and employmen! properties in your city, before any adjustments for fiscal disparities and excluding public utility properties. These values are not equalized. 8. 1994 TOTAL REAL AND PERSONAL MARKET VALUE: This is the total 1994 (taxes payable 1995) real and personal market value of your city before any adjustments for fiscal disparities, but after any limited market value adjustments. These values are not equalized. 9. COMMERCIAL/INDUSTRIAL PERCENTAGE: This is the result of dividing your city's total Class 3 market value (line 7) by your city's total real and personal market value (line 8), and multiplying the result by 100. continued .... An equal opportunin.' employer TDD (612) 215-0069 10. TRANSFORMED POPIJLATION: This is the result of multiplying your city's population (line 5), raised to the .3308 power, by 30.5485. 11. CITY REVENUE NEED: II'your city's population is less than 2,500, your city's revenue need is the result of: a) 1.795919 times the pre-1940 housing percentage (line 3), plus b) 1.562138 times the commercial/industrial percentage (line 9), plus c) 4.177568 times the population decline percentage (line 6), plus d) 1.04013 times the transformed population (line 10), minus e) 107.475. If your cily'~ population is 2.500 or greater, your city's revenue need is the result of: a) 3.462312 times the pre-1940 housing percentage (line 3), plus b) 2.093826 times the commercial/industrial percentage (line 9), plus c) 6.862552 times the population decline percentage (line 6), plus d) .00026 times the city population (line 5): plus e) 152.0141. The city revenue need is then multiplied by the ratio of the most recent implicit price deflator for state and local government purchases of goods and sen'ices to the 1993 implicit price deflator for state and local government purchases of good and services. (The March, 1995 and March, 1993 indices were used to compute this ratio). For determination of 1996 local government aid, this ratio is 1.060082. 12. PAYABLE 1995 CITY NET LEVY: This is your city's payable 1995 le'~w excluding your city's 1995 homestead and agricultural credit aid (HACA). If your cib' is located in the seven-county metropolitan area, the net le'~.w for your city includes the fiscal disparities distribution lex?. 13. PAYABLE 1995 CITY NET TAX CAPACITY: This is your city's 1994 (payable 1995) equalized net tax capacity. The net tax capaciD' excludes any tax increment financing (TIF) district value and any power line value. If your city is located in the seven-county metropolitan area, the net tax capacity excludes any ~iscal disparities contribution value and includes any fiscal disparities distribution value. For cities that receive a TIF aid reduction, this value is adjusted by the amount of the city's payable 1994 qualified captured net tax capacity (see line 23 below'). 14. TAX EFFORT RATE: This is the result of dividing the statewide total payable 1995 net lex5' for all cities by the statewide total payable 1995 equalized net tax capaciU' for all cities. The tax effort rate is the same for all cities. 2 15. NEED INCREASE PERCENTAGE: This is the percentage that is needed to increase the total 1996 aid for all cities to the amount of aid appropriated for cities in 1996. The need increase percentage is the same for all cities. 16. CITY AID BASE: This is the total of your city's 1993 local government aid, 1993 equalization aid, and 1993 disparity reduction aid. Cities which received a need increase percentage adjustment for the calculation of their 1995 local government aid, due to a transfer of governmental funds to their sewer and/or water funds in 1992 or 1993, receive a city aid base adjustment for 1996 equal to one-half the difference between their 1995 city aid base and their 1995 local government aid before state costs. 17. CITY FORMULA AID: This is the result of multiplying the need increase percentage (line 15) times the difference between a) the city's revenue need (line 11) multiplied by the city's population (line 5) and b) the city's net tax capacity (line 13) multiplied by the tax effort rate (line 14). 18. PRELIMINARY AID: This is your city's formula aid (line 17) plus your city's city aid base (line 16). 19. 1995 LOCAL GOVERNMENT AID: This is the total amount of local government aid your ciD' was certified to receive in calendar year 1995, before the reduction for state COSTS. 20. MAXIMUM AID: For cities of the first class (Minneapolis. St. Paul. and Duluth): The maximum aid is limited to the city's 1995 local government aid (line 19) increased by the aggregate percentage increase in aid for all cities from 1995 to 1996. For 1996, this increase is equal to approximately three percent. For all other cities: The maximum aid is limited to 10 percent of the city's net levy for the taxes payable year 1995 (line 12) plus the city's 1995 local government aid (line 19). 21. 1996 LOCAL GOVERNMENT AID BEFORE STATE COSTS: This is the lesser of your city's preliminary aid (line 18) or your city's maximum aid (line 20). 22. REDUCTION FOR STATE COSTS: Minnesota Statutes, Section 477A.014, Subdivision 4 provides for reductions in local government aid to finance certain state costs. All cities and towns receiving local government aid in 1996 receive a reduction for state costs based on 'their prorated share of the following amounts: Calendar Year 1996 State Demographer State Auditor (Government Information Division) Department of Administration (IISAC) Department of Employee Relations (Pay Equity) 16,000 217,000 205,800 ~,00o TOTAL 493,800 3 23. AID REDUCTION RESULTING FROM THE ESTABLISHMENT OF A TIF DISTRICT: Minnesota Statutes, Section 273.1399 requires that a reduction be made to local government aid (and, if necessary, to homestead and agricultural credit aid) if a reduction in aid results from the establishment of a tax increment f'mancing district. If this provision applies to your city, the amount of the reduction is listed here. 24. FINAL 1996 LOCAL GOVERNMENT AID AFTER REDUCTIONS: This is the total amount of your city's 1996 aid distribution (line 21) minus the reduction for state costs (line 22) and minus the reduction resulting from the establishment of a TIF district (line 23). NOTE: As of this date, any reductions to local government aid due to the establishment ora tax increment financing district (line 23 above) have not yet been determined. When these reduction amounts have been determined, our office will be sending out revised local government aid certifications to those cities to which this reduction applies. Your civy's 1996 local govenmaem aid will be paid in two equal insmiiments. The first half installment will be paid on or before July 20, 1996, and the second half installment will be paid on or before December 26, 1996. Minnesota Statutes. Section 477A.014 provides that a governmental unit may object to the amount of aid that the Department of Revenue has determined for it. No objection may be raised later than 60 days after receipt of this notice. Such objection should be addressed to Michael P. Wanc[macher, Director, Property Tax Division, Minnesota Department of Revenue, Mail Station 3340, St. Paul, MN 55146-3340. If you have any questions regarding this letter, please call me at (612) 296-5141. Sincerely, Research Analysis Specialist Enclosure 4 · NO TH METRO CROSSING COALITION Building Bridges In The North Metro Area MEMORANDUM TO: NMMA Board of Directors FROM: John Johnson, President Sarah Nelson DATE: August~,a ~.l¢~oo~ GREAT NEWS WITH REGARDS TO T.H. 610/10!! As per the attached press release, this corridor has been placed on the National Highway System (NHS). This inclusion on the NHS allows for the possibility of additional unexpected funds which in turn make 610 become a reality sooner. Unexpected in the sense that T.H. 610/10 was not expected to be listed on the NHS for at least ten years. At a time when the House version of the NHS designation bill did not include funding for any of those projects approved and passed by the House in 1994 (which included T.H. 610/10), we took advantage of the situation to request inclusion on the NHS. This provision did not require any additional federal funds, and therefore was expected to pass. (See the attached letters) In celebration of T.H. 610/10's inclusion on the NHS, a breakfast/lunch "victory party" is being scheduled for the week of August 21 st with our Washington Congressional Delegation. Watch your mail for notice of this event. The completion of this corridor has many benefits for the North Metro area and we should all celebrate in this recent success! 8525 Edinbrook Crossing, Suite 5 * Brooklyn Park, MN 55443 Telephone 612/493-5115 * Fax 612/424-1174 NORTH METRO CROSSING COALITION Building Bridges In The North Metro Area PRESS RELEASE FOR IMMEDIATE RELEASE August 2, 1995 CONTACT: Sarah Nelson 493-5115 TRUNK HIGHWAY (T.H.) 610/10 ACHIEVES ENTRANCE TO NATIONAL HIGHWAY SYSTEM The North Metro Crossing Coalition ,(NMCC) has received notification from kev Members of the Minnesota Congressional Delegation that T.H. 610/10 has been added to the proposed National Highway System (NHS). John Johnson, President of the NMCC made the following statement, "We cannot thank Senator Paul Wellstone, Senator Rod Grams, Congressman Jim Ramstad and Congressman Bill Luther enough for the tremendous bipartisan effort that was undertaken to move up our NHS designation by at least ten years. Beginning October 1, 1995, if the NHS legislation is enacted, the State of Minnesota could receive over $275 million in NHS funds. Because of the efforts of key officials in Minnesota, notably Mn/DOT Commissioner James Denn and our Washington Congressional Delegation, we can submit an application to possibly receive a portion of those funds for T.H. 610/10. Highways not listed on the NHS are not eligible to even apply for funds." The NMCC is a bipartisan coalition of mayors, the business community and other interested citizens from 21 communities along the T.H. 610/10 corridor stretching from 1-35W to 1-94. More than 860,000 Minnesotans are impacted by T.H. 610/10 and the near unanimous support from elected officials at the federal, state and local level has highlighted the need to acquire the funds necessary to complete this project in order to relieve congestion and help alleviate air pollution. Although the NMCC will continue to work to identify additional federal discretionary highway resources to finish the project on time and on schedule, this NHS designation will allow applications to be filed im~mediate!y for additional federal highway formula resources that will be made available to the State. Through the efforts of the NMCC and the Minnesota Congressional Delegation, on July 11, 1995, Commissioner Denn formally requested that T.H. 610/10 from T.H. 252 to 1-94 be added to the NHS. By letter dated July 26, 1995, Federal Highway Administrator Rodney Slater added the highway officially to the NHS. Therefore, all of T.H. 610/10 from 1-35W to 1-94 will now be part of the NHS. Mr. Johnson concluded, "Only 4.2% of all highway mileage in the United States will be a part of the NHS and therefore eligible to receive funding. If not for the efforts of Senator Wellstone, Senator Grams, Congressman Ramstad, Congressman Luther, Commissioner Denn and Administrator Slater, we could not have applied for funds for at least another decade. This significant step forward for T.H. 610/10 has in more ways than one - put us on the map. For that, we are very grateful!" 8525 Edinbrook Crossing, Suite 5 ~' Brooklyn Park, MN 55443 Telephone 612/493-5115 * Fax 612/424-1174 July 11, 1995 Alan R. Stager Division Adrninistrat~ Federal Highway Admlnietration Suite 490 - Meb'o Square Building 7tll al~ RoOert Streets St. Paul, MN 55101 OearMr.$~gen Tl~ts letter is in furtAer response to ~e inquiries about TH 610 as a portion of the National Highway System (NHS). The Minnesota Department of Transportation (MNDOT) supports tl,e inclusion of TH 610 as an NH$ route. TH 610 has long been a proposed principal arterial route. The Transportation Management Area (TMA} and MNDOT reserved mileage f~ this and othee proposed rotates while identifying the proposed NHS in 1992. TH 610 between TH 169 and TH 252 is presently iclentiflecI as a principal arterial und is included in the Draft STIP for 1996-1998. TH 6'~0 bebveen TH 94 and TH 169 is included in the long range plan for the TMA as a reserved right of way corridor for a planned ixincipal arterial. Please consider this letter a request for the inclusion of TH 610 between TH 94 and TH 252 as a route on the Proposed NH$, Sin,'~rely, Senator Rod Grams Senator Paul Wellstone Representative Jim Ramstad Kathee McCright - MN Washington Office An equal Ol3pC~tunity employer C~PiT~L P~RTNERSHiPS u't/~]./9§ lION og:3.~ FAX TEL No,73~-520-47C9 ]u] 31,95 !0:47 No.O01P.02 ,- -JOffi~re,..of the Admkllstrator 400 Seventh St, $.W. July 26, lggS Refer to: HEP-12 The Honorable Rod ~rams United States Senate Washingtnn, DC 20510-2304 Dear ~nator Enclosure Thi.~ (s a ¢ollowup to my July 6 letter regarding the possible addition of TH 610 to the proposed National ttighway System (NHS). After discussing the proposed addition with officials of the Minnesota De.p. artment of Transportation tMnDOT~ ......... ~,,-- - ,-, ......... , J, -~ ,:,-=~¥~u ~ [or~a/ request from them to aoo p~opo~eo TH BIO between 1-94 and TH ~ ~o %he NNS. We h~ve concluded this proposed route.would be a logical addition to the ~HS and we are revising the NHS maps accordingly (copy enclosed). I am informing Senator Paul D. Wellstone and Representative Jim Ramstad of our ~ctlon. I appreciate the support that Senator Wellstone, Mr. Ramstad, and you have shown fo~ proposed TH 610 and, more broadly, for the NHS. Sincerely yours, ~ ~ CAPITAL PARTNERSPIPS o7/12/~J5 15: 57 TEL No.70~-620-4709 ~'fLi] 24,95 19:Z16 N0.054 P.O5 NO. 440 ~ JIM RAMSTAD THI{~D DIE,'{ fileT, MINNESOTA COMMI'r'TEE TAA~ ]uly 12, I ]'he Honorable Bud Shuster Chairman Transportation and Infrastructure Committee 2188 ~ayburn H.O.B. Washington, D,C. Dear Bud: It is my understanding that thc House vets. ion of ~e National Highway System (NHS) designation bill may not include funding for those projects approved and paaaexi by the House in 1994. Last year, Rap. Rod Oramm and ~, worked to hav~ Trunk Highway (T.H.) (510110 £u,Kled in tho NH$ bill. Should any of the pro~ects from last year move forward for funding, I have requested that T.H. 610/10 be ,n~luded at the level requested. .{f, .however, th.?e ~o n.o_fundc~ p_rojccts in this y.c~'~ bi{l) I would like k~ r _~qur~t that you mcjuac a. prows,on ,.u? add T.H. 610/10 to the National Hi~.hwa~/Syst~.m,, This provision would not requu~e tomy. additional fodcnd funds and would place t~ia cr, t[~d h~ghway at thc same !evei of o.ther ,tim!lat..lij. ghways. The provision could read as follows and be plhced at the appropriate ' .'I~unk Highway. (T.H.) 610~10 from 1-35W to 1-94 in Anoka and Hennepin Coon,ties, Minnesota shall be added to the Nalional Highway System map as deflgnated in this bill." !a haV?..enclo.~d..two letters ~.ro_m ~_e. Minnesc.ta Department of Transportation indicating itl support r uumng m~s mgnway to me N.H$. [ have ueen advised that upon this a~teement from the re, the l%deral Higfiway Admmtstraflon has agreed to add this segment to the NH$ map. IncludLqg ~e above provision in the. NH.$ .b. ill wi~ insure that this process occurs in a timely ,nm,mr and that thc current year's cestgnaUon w~U include this critical highway. I appreciate your consideratiOn. Please let me know if you n__eed any additional information. Congress cc: Hon. Thomas Petri, Member of Congre~ ' Hon. Rod Orams, U.S. Senator Hon, Paul Wellstone, U.S. Senator Rodney Slaler, Administrator, Federal Highway Administration Enclosur~ League of Minnesota Cities To: From: Date: 3490 Lexington Avenue North St. Paul, MN 55126-8044 Managers, Administrators, Clerks, Cities over 5,000 popu~(i-6n JUL 21 1995 James F. Miller, Executive Director July 10, 1995 !TY Subject: NLC Congress of Cities, November 29-December 2, 1995 - Phoenix, AZ Registration - Complete Immediately A brochure outlining the conference program and registration information for the 1995 NLC Congress of Cities is enclosed. It is extremely important that hotel reservations be made as soon as possible. The earlier your city returns registration forms and requests for hotel accommodations, the more likely you will receive your first choice. Please note that LMC has reserved 70 rooms at the Doubletree Suites and 30 rooms at the Wyndam Garden Hotel for ,,: .......a,~,o..,.~o T,~ cto,, o, ,-,-e ,~f thoeo write "Minnesota bloc" on vour hotel selection form and designate which is your first and second choice. Note that both are some distance from the Convention Center and will require shuttle service or a car. Of course, you may select any hotel if you do not wish to stay with the Minnesota delegation. Conference Program Highlights As in previous years, there are several pre-conference training seminars listed in the brochure. These do provide worthwhile opportunities for city officials to get additional training and leadership skills. Most do involve separate registration and costs. If the League can be of any assistance to you, please contact us. Enc. AN EQUAL OPPORTUNITY/AFFIRMATIV'E ACTION EMPLOY-ER (612,490-5600 1-800-925-1122 TDD[612i490-9038 Fax ~6121490-00; 2 VNOZI~IV 'XINiIOHd · g661: 'E ItZISJA!~ID~dD7tCI - 6Z Iti[flJA!~tAON SNOIII110S,kI, I:O NOI,LIgOdXZI GNV SZIIMD riO SS';2)tDNOD ~IVFINNV GIxlZ£ · S'~LLID riO ff'l©vrri'I 'IVNOII.VN i,tllUmm! ,tail. ax ol au!q~,m xvj p, tvo l!pa.o ,moa avl ~ SNOI/fllOS LUO ~;~ ~ Phoeni.x95 City Connections, City Solutions and City Choices Blend a Hollywood script idea with The grassroots vitality and civic spit- robust grassroots government. Put it in ait that permeate Phoenix are benchmarks setting of climatic contrasts and enchant- for local governance. Phoenix and its lng natural splendor. Give it a name thatneighbors --small and large alike -- are is both familiar and full of spectacular places that thrive on innovation and cre- imagery, ativity in public service, where perfor- Do that, and you're talking about mance and outcomes are the measure- Phoenix and the 1995 Congress of Cities. ments for processes and decision-making, Like the fulfilhnent of an urban where management strategies engage Field of Dreams, "If you build it, they and encourage enterprise and experimen- will come," describes how Phoenix has tation. The Congress of Cities is a become America's tenth largest city -- a resource center to explore the ideas, the vibrant and thriving place where diversi- . techniques, the outcomes and the ty and energy course through a network lessons of front-line leadership in home- of urban neighborhoods and a bright town America. and burgeoning downtown. From the frontiers of the 01d The Congress of Cities will give you West to the frontiers of Reinventing a dose-up look at some outstanding local Government, cities and towns have been efforts in the greater Phoenix area. It will the staging grounds for progress. They showcase some of the best ideas and are the connecting points that define our achievements of cities and towns across society. the United States. it will include a first- Come to Phoenix 95. Make the rate exposition of products and services connections. Survey the solutions. available to local governments from hun- Consider the choices. dreds of organizations and vendors. Find out what cities and towns can Phoenix 95. This year's Congress of do, will do and must do. Find out at the Cities and Exposition is about City 1995 Congress of Cities. Connections, City Solutions and City Choices. It's about your /~'-.. role in your community. /' It's about the role of ~-~, your city or town · i in America's future. It's where you . should be, so i.. don't miss ;: ,. out. ' ....... · When you arrive in Phoenix in November, you can expect great weather, a casual atmosphere, a well-man- aged and growing city, and a wide range of activities reflecting a diverse southwestern culture. Average temperatures will be in the high 60s and low 70s during the day, but will drop into the 50s at night. So be sure to bring a sweater or jacket for evenings. To maximize your comfort and enjoyment, pack your casual clothes for all conference events. Comfortable walking shoes are a must, both for conference events in the recently-expanded Phoenix Civic Center and for satellite workshops, spouse/guest tours, and evening outings, And, don't forget your sunglasses and sun- block -- with an average of more than 300 days of sunshine a year, we're counting on a sunny confer- ence! Phoenix is a rapidly growing city with a pop- ulation of more than one million people spread out over more than 400 square miles, So, you may have to travel some distance to experience the range of activities and resources. But, getting around in Phoenix will be easy. A highly-efficient shuttle bus service will operate regularly between the downtown convention center and the many hotels which will house NLC delegates. Phoenix is one of the most popular convention destinations in the country because its leaders know how to move people efficiently and ensure prompt, convenient shuttle bus service. Rental cars and taxis are also easily accessible for special trips. All conference meetings and major social events will be hdd in the downtown convention center or adjacent cMc cen- ter plaza. The 1995 Phoenix Host Committee is plan- ning an exciting program of spouse/guest tours. satellite workshops that will showcase management innovations in the region, and a multi-faceted clos- ing event that you will long remember. The new Phoenix City Hall will be open for delegates to tour during the conference to see leadership in action ill this exciting city. The mayor, ciD· council, city resi- dents, businesses, neighboring valley cities, and the League of Arizona Cities are working hard to ensure the best Congress of Cities ever. The 1995 Congress of Cities Program Committee -- made up of 40 repregentadves of NLC direct member cities and state urunicipal leagues --invites you to a special welcoming recep- tion on Wednesday, November 29, at 6:30 p.m. to connect with old friends, welcome newcomers to the NLC family, and get ready for an exciting and productive meeting. See you in Phoenix! ATFENTIOI~ NEWCOMERS TO THE CONGRESS OF CITIES A-N~D NEWLY. ELECTED OFFICIALSH The Congress of Cities can be a very confus- ing experience if you have never before attendedi If you are newly-elected to office or have never attended the conference, a special orientation session has been designed to introduce you to the National League of Cities and the Congress of Cities. This ses- sion will be held on Wednesday, November 29, at 5:30 p.m. in the Phoenix Civic Center. Once you fill out the "Attendee Profile" on the Housing and Registration form, you will receive more detailed information about NLC and the special orientation session. TA_KE PART IN NLC GOVERNANCE. DEVELOPMENT ACTIVITIES If you are attending the Congress of Cities, you can watch NLC policy being made--and take part in the process yourself. It all starts on Wednesday,. November 29, with the meetings of NLC's six polic), committees: · Community and Ecdnomic Development · Energy, Environment and Natural Resources · Finance, Administration and hlterguvemmental Relations · · Human Development · Public Safety and Crime Prevention · Transportation and ' Communications Leading up to file Congress of Cities, the steering committees of each of these pol- icy committees wii1 debate possible changes to the National Munidpal Policy. At the Congress of Cities, the full policy committees meet in business sessions to consider recom- mendations for policy changes. If you are registered for the Congress of Citiqs, you may attend any of the policy committee meetings ~nd join in the discussion; only policy committee members, however, may vote at the poBcy committee business sas- Policy committee recommendations are sent to the Resolutions Committee, whose members debate the proposed cbangas for the delegates to act on at Sunday aftemoon's Annual Business Meeting. You may also attend the Resolutions Committee meeting, but only members of the Resolutions Committee can speak, make motions, and vote. At Sunday's Annual Business Meeting, the membership adopts the National Municipal Policy and elects officers and ness' members of the Board of Directors. Again, if you are registered for the Congress of Cities, you may attend the business meeting. But only the official voting representatives of direct member cities and member state municipal leagues are allowed on the floor, permitted to speak on the issues, and vote at the business meeting. Each member state municipal league is certified to cast 20 votes, and each direct member city may cast from 1 to 20 votes, based on the city's population. For information on how to propose pol- iO' recommendations at tire Congress of Cities, write to: Center for Policy and Federal Relations, National League of Cities, 1301 Pennsylvania Avenue, N.W., Washington, D.C. 20004. SPECIAL EVENTS JOIN COLLEAGUES WITH SIMILAR INTERESTS AT NLC'S CONSTITUENCY, AFFILIATE, AND ADVISORY GROUP MEETINGS Take some opportunities at this year's confer- ence to participate in several constituency and member group sessions offering interest- ing information about issues. There are net- working opportunities among various diverse groups who invite you to collaborate in their activities. Included in these groups are the Asian Pacific American Municipal Officials (APAMOL the Gay, Lesbian and Bisexual Local Officials (GLBLO), the Hispanic Elected Local Officials (HELO), the National Slack Caucus of Local Elected Officials (NBC-LEO), 'die Univarsity Communities Caucus (UCC), and Women in Munidpal Government 0NIMG). Several of their events will be open to anyone registered at the Congress of Cities, while others will only to open to members of the group. ASIAN PACIFIC AMERICAN MIJNICEPAL OFFICIALS (APAMO) APAMO is planning to convene its annual business meeting and host a reception for APAMO colleagues in conjunction with local Asian Pacific American leaders in the Phoenix area· GAY, LESBIAN AND BISEXUAL LOCAL OFFICIAJ~ (GLBLO) There will be a business meeting and recep- tion along with activities to help all interest- ed NLC members acknowledge World AIDS Day which will take place in Phoenix on December 1. Please check off the GLBLO activity fee on the registration form and include payment with the full conference fee. HISPANIC ELECTED LOCAL OFFICIALS (HELO) Members and colleagues can participate in a membership meeting, a special evening event, and workshop activities as well as the annual Board of Directors meeting. HELO membership dues and an activity fee can be paid via the registration form along with full conference fees· NATIONAL BLACK CAUCUS OF LOCAL ELECTED OFFICIALS (NSC, LEO) Celebrating its 25th Armiverary year, NBC- LEO members and colleagues can attend workshops, the membership luncheon, Board of Directors meeting, general member- ship meeting, and special events (an African American theme banquet) to commemorate this milestone. All NLC and NBC-LEO col- leagues are invited· Please check offthe appropriate fees on the registration form and include payment with the full conference fee. UNIVERSITY COMMUNITIES CAUCUS CCCC) Universit)' and college community officials and friends are welcome to participate in the annual business meeting and roundtable dis- cussions as well as a panel discussion. The Board of Directors will also be meeting. WOM~N IN MUNICIPAL GOYERN~IENT (WIMG) Activities are open to all delegates, and this yearg activities include co.sponsorship of a pre-cunference seminar, the Nominating Committee meeting, the Board of Directors meeting, the annual Networking Brunch/ Membership Meeting, and various forums to address this ),ear's theme on the economic conditions of women, their families and communities. Sign up for the branch on the registration form and include payment along with the full conference fee. SPECIAL EVENTS AND PRE-CONFERENCE SEMINARS LEADERSHIP TRAINING INSTITUTE 1995 CONGRESS OF CITIES A separate registration fee will be charged for these pre-con- ference seminars. Be'cause of limited space for each of these sessions, registrations must be accepted on a space available basis. Please register early to avoid being closed out of the session you'd like to attend. The Leadership Training Institute is a resource center for assisting local officials of all levels of experience in respond- ing to the complex challenges of community leadership. Its mission is to support and underscore the important role elected officials play in revitalizing our to,ms and cities and leading positive change. The Leadership Training Institute, established in 1992 by the National League of Cities. is guided by the Leadership Training Council. The Council, comprised of NLC members, has determined that education and fife-long learning are cru- cial to prepare leaders for full parfidpation in the economic, social, cultural, and political life of their communities and the nation. The Institute's program will be sponsored by the Leadership Training Cou.ncil. The 16 half-day and full-day seminars are designed to enhance participants' abilities to understand and lead change and innovation in their communities. The seminars will be led by smiled instructors and wfi/provide participants in- depth opportunities for exchan~ing ideas and sttategias with both respected experts in their fields and their peers. A separate registration fee will be charged for these pre- conference seminars. Because of limited space for each of these sessions, registrations will be accepted on a space avail- able basis. Please register early to avoid being closed out of the session you would like to at'tend. TUESDAY, NOVEMBER 28 FULL-DAY SEMINARS I. LEADERS AS COALITION BUILDERS: PRACTICAL SIgH.i?; FOR BL-ILDING COMMUNITY November 28 9:00 am - 5:00 pm Registration Fee: $135 Coalition building does not come naturally to most of us. Although we recognize the value of coalitions, most of us have been trained to advocate and win positions, not to build bridges with those we disagree with or between angry or polarized groups. The purpose of this workshop is to pro- vide local offidals with a set of concepts and skills for becom- ing community and organization coalition builders. Participants will learn to apply key principles for transform- ing adversarial and conflict ridden associations into relation- ships of understanding and respect. The seminar wifi be con- ducted by Cheti Brown and .~ Herring of the National Coalition Building Institute (NcnB. For those who have attended one of the half-day NCBI seminars previously offered through the Leadership Train~'ng Institute, this semi- nar will offer an opportunity to explore further the applica- tion of NCBI's model for building coalitions. II. ENGAGING CITIZENS LN' PUBLIC DECISION- MAKING November 28 9:00 am. 5:00 pm Registration Fee: $135 Casting aside com,entiunal wisdom, research shows citizens are not apathetic. Instead they beBeve they are unable to have an affect on government dec/sion-making at any level. But, there are those citizens who are nudging and shoving past old barriers, demanding a voice. For local officials will- ing to respond to their call for change and eager to end the public debate too often marked by polarization and negativi- ty, new ways of decision-making in local government are making it possible to replace "we' and "they" attitudes with trust and cooperation. This sem,-'nar will provide participants with effective and practical strategies for engaging citizens in public decision-making. Areas of focus will include methods for framing issues to encourage pa.edcipation; guidance on determining and communicating what is negotiable; approaches for identifying and connecting with the many "publics" government servas, and specific communication practices that facilitate and suplx*rt honest, constructive exchange. During this session, participants will take a new look at the role of public hearings and will have the opportu- nity to focus on other methods which encourage collabora- live derision-making and help to break down tqe barriers between local government and citizens. Tweed Kezziah and Susan Watkins, principals of the firm of Kezzia:r Watkins, will lead the seminar. III. NEW HORIZONS E~ QUALITY GOXERNMENT: THE PHOENIX EXPERIENCE November 28 9:00 am - 4:00 pm ' Registration Fee: $135 The City of Phoenix has been recognized nationally and intematinnally as one of the best mn government organiza- tions. This includes the prestigious Bettelsmann Prize for Democracy and Efficient)' in local government. This session will feature world class innovators from Phoen.x, including City Manager Frank Fairbanks. The seminar xx:ll include groundbreaking concepts in organizational chznge that have been put to work in Phoenix and are directly t ansferable to otb. er local government operations. Topics inc.ude: politi- cal/administtative cooperation, communiD' driven govern- ment, competition, customer-focused service d_qivery, con- tinuous improvement, employee empowermer t. outcome- based performance measurement, visioning, and labor/man- agement teamwork. This session is sponso"ed by the City of Phoenix. TUESDAY, NOVEMBER 28 HALF-DAY SEMINARS IV. BUILDING CREDIBILITY THROUGII CUSTOMER SERVICE November 28 9:00 am - Noon Registration Fee: $85 If the business of government is service, provicing govern- ment service in a way that meets the needs and interests of the public is critical to a government effectiveness. "Customer service" is far more than treating ci~ens with respect and promptness. An effective customer service initia- tive can help elected officials realign city services around those activities that add valu~ not cost to a loc~d govern- ment's way of doing business. This seminar x~;ll provide par- ticipants with practical steps for designing and maintaining an effective customer sen-ice program. In addhion to look- ing at ways for identifying who the customer really is and what the role of the elected official is in providing customer service, this seminar will examine how to deter, mine what dtizens/customers really want, how to respond to their wants within a limited budget, and how to de~l with angry and hostile citizens when they believe their wents are not being met. Kitty Clarke, affiliate of the Univer;i~, of Georgia's Carl Vinson Institute of Government. will lead the session. V. COI~NECTING WITH E~FEGRITY November 28 9:00 am - Noon Registration Fee: $85 Good political connections help the candidate get elected. Delivering on campaign promises requires con.lections in a broader sense. In this wider context, a connector is the point of contact bet~,een people, and a good connection relies on a strong current of integrity. Effective elected offi- cials must maintain bi-partisan relationships, connecting not on y with the r supporters, but also with conmmnity mem- bers who don't support them but might. Connections between people can quick]), become corroded ,md dysfunc- tional without the presence of civility and ethi:al conduct -- integrity. Led by Mar)' Grover, ICMA Ethics Ac¥isor and a former elected official, this pre-conference wor:~shop will focus on the basics of etbical conduct and the essentials of civility: trustworthiness, truthfulness, accountlbllity, respect, fairness, citizenship and loyalty. In group discussions and interactive exercises, the participants will pract;ce applying ethical principles to real-life situations, learnin; from each other the importance of having a reputation fcr integrity in order to be truly well-connected. Participants xcill explore the characteristics and advantages of integtity-drix~.~n action; how to recognize and avoid unintended ethics errors: and how to promote integrity and cWllity within their cort. munities. VI, ASSET-BASED COS~IUNITY DE~,~IOPMENT: MOBILIZING AN ENTIRE COMMUNTI~/' November 28 9:00 am - Noon Registration Fee: $85 Many American cities and towns face significaat challengas in order to maintain a high quality of life for all citizens. In response to this challenge, communities have taken two divergent approaches. 'Fire first focuses on a community's problems, deficiencies and needs assassnrent and commands the vast majority of their financial and human resources. The second approach focuses on identi$,ing capacities and assets within a community. By attending this powerful semi- nar, participants wilh develop skins for releasing individual capadtias; develop a framework for releasing the power of local associations and organizations; gain strategies for rebuilding the communiV:' economy; and explore tools and tactics for engaging local institutions in community-building and partnerships.. John Kretzmann, co-author of Building Communities From the Inside Out, will facilitate this session. VII. STRATEGY, STRUCTURE AND STYLE: KEYS TO EFFECTIVE PRESENTATIONS FOR PUBLIC. OFFICIALS November 28 1:30 pm - 5:00 pm Registration Fee: $85 "Everything that steel achieves in war can be won in politics by eloquence," said Demetrius. A good speech can inspire the best in people, build consensus, and move citizens to action. In addition to sefiing ideas and creating credibility, it can serve as a powerful tool for connecting with constituents and building rapport. This seminar will explore strategy-building techniques, organization skills, and deliver), practices that will change a timid oral communicator into a confident, savvy speaker Designed to address the special needs of local offidals, this seminar will help you: plan, open and close your presentation; use stories, quotes, transitions and bridges to give definition and texture to your message; and use your personal style to ),our advantage. Delivery and persuasion techniques will be introduced using a variety of instructional tools including video, slides, dramatization, and step-by-step methods on how to put together a successful presentation. Taught by Carol Simpson, President, Standing Ovations, this seminar will provide tips, tools, and techniques in preparing and delivering effective public speeches. WEDNESDAY, NOVEMBER 29 FULL-DAY SEMINARS VIII. SUSTAINABILITY: BUZZ WORD OR BONANZA? (A SATELLITE ~A'ORKSHOP) November 29 9:00 am - S:00 pm Registration fee: $135 The United Nations defines sustainabifity as development that meets "the needs of the present without compromising the abBity of future generations to meet their needs." While "sustalnability' appears to be one of the buzz words of the 1990% sustainable development will be one of the major issues of the 21st centur)'. Why do some dries view programs and policies derived from sustainable development issues as just another mandate while other cities see sustainabillty as a potential economi~ bonanza for their community? This semi- nar will begin with in-depth descriptions of sustainable devel- opment projects and the lessons learned by the communities that have implemented such programs. Participants will explore what works and what doesn't. Topics to be addressed include vision, structure, sustainable decision.making, devel- opment and empowerment for sustainable communities. During the afternoon, this session will move outside for site visfis to PhoenLx and Scottsdale, AZ where pa~cipants will experience a hands-on introduction to sustainable projects that will include water and land use planning. Richard Bowers, City Manager, Scottsdale, AZ will lead seminar. WEDNESDAY, NOVEMBER 29 HALF-DAY SEMINARS IX. COMPETING IN A WORLD ECONOM~: LOCAL ASSETS FOR A GLOBAL REACH November 29 9:00 am - Noon Registration Fee: 585 The world is only one second wide. That is how long it takes for voice, pictures, more); and commodities to travel from one side of the planet to the other. In economic terms, this means that businesses, whether manufacturing or service sec- tor, construct their sales schemes and production plans to confront stronger global competition, and a much larger base of potential customers. Because local govermnents are involved in efforts to retain and recruit businesses in their communities, the impact of the global marketplace is being felt on Main Street, USA. Local leaders can serve as facilita- tors and catalysts for the business community. This means increasing contacts with the rest of the world, supporting local firms that are export-ready, drawing tourists from over- seas, and welcoming opportunities for foreign investment. Th s ha f-day works lop will use case examples, facilitated dis- cussions and small group exercises to teach participants some ' strategies and skills that will help them build and maintain a world class local economy. X. ~.~,~ DISASTER STB.W, ES, IS YOUR COMMUNITY READY? November 29 9:00 am - Noon Registration Fee: $85 At an), time, a community can be faced with the possibility of a natural or man-made disaster Since early 1994, the President has declared 38 major disaster areas including com- munities affected by the wildland fires in California, flooding in the midwest, Northfidge and Loma Prieta earthquakes, and Hurricanes Andrew and Hugo. Most recently, the bomb- ing of the federal building in Oklahoma City heightened concern about public safety and a community's readiness in the face of emergency situations. In a time of limited resources, emergency preparedness requires a strong partner- ship between federal, state, local and volunteer agencies. At the local level, elected officials must act quickly and with sound judgement while quieting the fears of the community. To govern effectively, local leaders must possess the ability to quickly assess the situation and prioritize what actions need to be taken in order to ascertain available resources and how to direct those resources. This session will provide partici- pants with basic emergency management principles. Through the use of presentation, panel discussion, role play- ing and case studies, partidpants will explore the four phases of emergency management - mitigation, preparedness, response and recovery. A representative from the Federal Emergency Management Agency (FE.¥L~.) will facilitate this important and timely session which will also include locaI offidals whose communities have faced disaster XI. BUILDING ON WHAT WORKS: STRATEGIES EOR FOSTERLNG ECONOMIC INDEPE2VDENCE November 29 9:00 am - Noon Registration Fee: $85 Economic changes in dties over recent decades have wors- ened the living conditions of the poor. Local offidals have expressed concern about social and economic conditions which have contributed to the growth of poverty in our nation's cities. Over the years, the federal response to poverty in America's cities has focused less on poverty reduction and more on assisting the poor to survive and often perpetuate the cycle of poverty in families. Currentl); activities within dries that improve education and training programs and help to promote job creation are at the heart of what local offidals see as their best response to redudng povem,, and moving families toward self-sufficien~.'. This seminar will examine promising strategies within local communities for moving families from welfare and poveCO' toward self-suffi- dency through education, training, job creation and support- ive services, Participants will learn strategies for creating jobs; explore models of promising local education/job training programs; receive an update of legislative initiatives on wel- fare reform and job training; and discuss factors that compli- cate self-sufficiency including child care, health care, trans- portation and the policies that address them. XII. THE TECHNOLOGY OF PREVEN~rION: PROACTIVE STRATEGIES FOR DEVELOPING SAFE AND HEALTHY COMMUNi i/&S November 29 9:00 am - Noon Registration Fee: $85 · In recent years, benefits of technology in the work place have been emphasized. But we have placed little emphasis on shap-. lng a technology of prevention. The purpose this workshop is to introduce elected officials to this framework for shaping prevenfion strategies, to encourage and inspire them to use the technology for creating better communities, and to equip them with and support the further development of the 'knowledge and skills needed to provide leadership for this task. A technology of prevention looks both at conditions that affect individuals and communitias and at the capability of individuals to work together to create better conditions. Led by William Lofquist of Development Associates, partici- pants will explore leadership issues related to introdudng this prevention model at the community level. XIII. BOLSTERING YOUR CO~IUNICATION EFFECTIVENESS November 29 1:30 pm - 5:00 pm Registration fee: $85 Elected officials are confronted with a variety of situations in which they must convey their ideas ushig different commu- dication skills. Knmving when and how to present your ideas directly affects the outcome you will achieve. Good leaders ?chow when to ask questions and how to listen. Effective leaders must convey a sense of responsiveness, reliability, and a strong sense of purpose. Participants will learn how to enhance their leadership effectiveness. Topics to be-addressed include characteristics of an effective communicator, manag- ing a positive impression, enhancing the clarity of your mes- sage, improving your listening skills, phrasing questions; and using strategy to present your leadership messages. John Daly, Amon Carter Professor of Communication and Management at the University of Texas, Austin, will facilitate this seminar. XIV. WORK AND FAMILY: VALUING WOMEN ANrD WOMEN'S WORK November 29 1:30 pm - 5:00 pm Registration Fee: $85 Women comprise nearly 50 percent of the work force. According to the Glass Ceiling Commission, nearly 75 per- cent of working women are employed in service industries while 97 percent of senior managers at the Fortune 1,000 industrial corporations are males. Women and women's eco- nomic condition are vital to viable families and communi- ties. With more hours spent on job-related activities than at home, the issues of a family friendly work place and equal pay for equal work are foremost in women's minds, accord- ing to a Women's Bureau survey of 250,000 women. Women seek a work place that values and supports both single women and those with families, including adequate financial support. Participants will gather with repmsantatives from the Women's Bureau, U. S. Department of Labor and elected officials who are Women In Municipal Government members to discuss effective stzate~es that address flexible work schedules and leave policies, alter- native child care programs and policies, pay equity in the work place, and the effects of the minimum wage. This session is co-sponsored by the Women in Municipal Govermnent (IVIMG). XV. FINDING BALANCE IN THE POLITICAL ARENA -- A JUGGLING ACT November 29 1:30 pm - 5:00 pm Registration Fee: $85 Too often those who are commited to community sarvice do a disservice to themselves and their loved ones hy rating to iuggie too many roles at once. Despite their gocd.intentiuns, they frequently find it difficult to balance their responsibili- ties and commitments in such a way that includes time for themselves and their families. This seminar wilI help local offidals learn effective ways to find a balance bec, veer serv- ing others and meeting their own needs for nur~-ing, har- mony, and peace of mind. Participants will learn techniques for reexamining their personal values and responsibilities, managing stress, and creating continuity and harmony among family, work, service and sell This seminar is designed to encourage participation by way of experiential learning, role-playing, and open dialogue between partici- pants. Dr. Carolyn Greenleaf, a psychotherapist and licensed social worker, will facilitate this seminar. XVT. BEEN THERE -- DONE THAT -- NOW WHAT? (MAKING THE LEAP BEYOND ORDINARY APPROACHES TO EXTRAORDINARY PERFOR- ManCE) November 28 9:00 am - Noon Registration Fee: $85 The world around us is rapidly changing -- new information techniques and computer networks; instantaneous commu- nications; heightened customer expectations -- and our citizens are demanding that we pay attention. Total quality management initiatives are no longer sufficient. Local governments are required to measure performance and retum.on-invgstment. We are challenged to restructure traditional hierarchical organizations in significant ways to focus on service delivery and outcomes and to report results. The good news is that these are exciting challenges -- opportunities for our employees to make full use of their skills and abilities; and opportunities to integrate new tech- nologies into redesigned systems and processes; opportunities to share with each other what works, what doesn't, and what might. This seminar will present the "best" from the private sector's state-of-the-art productivity tools including restmc. hiring for customer focus (what does this mean to local government?); systems design; process an.d perfom~ance management -- what, wh); and how. Seminar participants will be challenged in an interactive way by Carder Hunt, General Manager for the City of Scottsdale's Office of Strategic Initiatives, to learn how to apply these productivity tools to public sector al~p]ications. -- 7~ VVl l/kl limb IIM'lm rem also demands greater citizen involvement, gency exercise for a, community including a A Diverse Community." Do you have the skills This track is sponsored by the term implications for man- · ~,~[~ ~ ii ]ldlilll~llll/'dl~l idi~lllB[iI Ililljl~l~ldl~llall which itself will help recharge public confi- tour of the city's newlv-completed Fire to deal with today's diversity? You may gain Small Cities Council. aging the situation, and to "~'-~ ~1~]~[ [l~l _~l~l [~ ~[ [i~]~ ~...~ dence in government. ' Operations Center. Yc~c will see firsthand how some insight in "Phoenix: America's Best-Run define the new directions '-~ I I '~lilP~l ~ ~ll~'l E~i~ / /'lli~ lB VqblP' . The POWER TO THE CITIES network will you can enhance the safe~- and well-being of City." CREATIVE DEVELOPMENT CHOICES for action. . explore questions including what is federalism your community through efforts such as coot- No matter what challenge you face -- the FOR A C~NGING ECONOMY Several old and familiar social he 1995 Congress / of Cities and Exposition will feature six custom designed networks for the attendees focusing on current issues and skills. These networks will offer solutions to issues faced by local elected officials every . day. The second brochure will include a channel guide describing spedfic workshops for each network. Pick a-station, select a channel and tune in ...... POWER TO THE CITIES In 1995, the federal government will pass fundamental changes in the role and relation- ships of cities to states and the federal govern- ment. Will your city be in jeopardy? Or will it use this as an opportunity to work better? From health care to transportation, from hous- ing and community development to weffare, Congress will make changes to realign govern- ment so that it is more effective and account- able. These changes will offer significant opportunities for cities and towns to develop more innovative and cost effective methods of delivering programs, services, and financing infrastructure. But they will also mean far less in resources and far more in responsibilities and liabilities. In 1996, it will all be different. Cities will have new power. Where will your city be? Both Congress and the administration have pledged to streamline government, bal- ance the federal budget, and shift policy responsibilities to states, municipalities and the private sector. To be credible, this will require program cuts and policy changes. There will be hard decisions. There must be realistic tran- sition periods for local governments to adjust, consistent with the magnitude of change anticipated. There will be conflict. There will also be opportunities. The leaders of our nation's cities and towns recognize the time has come for a signif- icant change in governance and in the role of the federal government -- requiring a new partnership between each level of government to balance decision-making responsibilities. A t~ansformed, flexible intergovernmental sys- tem offers new opportunities for municipalities to develop innovative, equitable, and cost effective methods of delivering programs and and why is it important to cities? What is the court's role in defining federalism? How will governments maintain equity in programs and policies in this era of change? How can state- local relationstiips be strengthened to promote cooperation? How will the federal budget deficit influence the pace and shape of federal- ism? What cities have already taken advantage of opportunities under federalism? How will cities do things differently? LEADING YOUR CITY'S QUEST FOR PUBLIC SAFETY In cities and towns across America, local officials have the tough challenge and the unique opportunity to develop and implement new and innovative efforts to ensure the safety of the public. Yet, this is no easy task. Quick fixes and even great efforts have failed to stop crime and violence. At the same time, other dimensions of public safety, such as emergency planning and response, risk analysis and man- agement, public health considerations, and children and family issues often have received less attention. In 1995, under the leadership of President Carolyn Long Banks, NLC broadened and deepened its commitment to to the agen- da of Rethinking Public Safety. Th.e agenda, in part, had a goal of refocusing action strategies directed toward improving public safety as a community and a national goal in its own right, instead of a narrow approach of working against crime. This network is part of that effort and through a variety of workshops will further build the capacity of local officials to ensure safe and secure communities. Through panel discussions, case studies and satellite workshops such as a presentation by the city of Phoenix on the "how to's" for planning, dinating the preventive and enforcement activ- ities of front-line deparlments, integrating city resources, mobilizing lo:al resources, and engaging local stakeholders -- business, educa- tion, families, civic and religious leaders -- in the quest for a safe ci~: TODAY'S SKIL~ FDR T00AY'S LEADERS NETWOFIK Yesterday is done and over with and, unless you're a psychic, you can't predict tomorrow. But TODAY, now that's a different story. The skills that you, as a local leader, need TODAY will prepare you for the challenges ahead in solving today': problems. Mastering leadership skills will also increase your level of confidence in the decisions you made yester- day. Elected officials, ir: this day and age, are · often faced with traditional situations. In light of the Orange Count5.; California, financial debacle, have you been asked, "It's 12 O'Clock: Do You Know Where Your City's Money Is?" Or perhaps you're faced with the old-pleading- at-the-governor's door rvutine for funding and wishing you'd brushed up on your "Leadership Skills in Facilitation ant Negotiation: A Key to Successful Intergovernmental Relations." For the elected official of the 90% "tradi- tional situations" you face may include merg- ing onto "The Informa~on Superhighway - It Keeps Going and Going ..' Are you ready to merge? Have you been ' Developing Your City's Tdecommunications Pla n'? This network will travel by satellite to the city of Scottsdale to dis- cuss an unusual parmer';hip it has developed with NASA, other federal agencies and Arizona State Unjversity using technology to make the community safer, cleaner, and more livable while cutting costs of government sen,ices. intrigue of the information superhighway, the art of negotiation, municipal investing, diversi- ty in the community, or council-manager rela- tions Today's Skills for Today's Leaders will help you meet those challenges. This track is sponsored by the Leadership Training Council SMALL CITIES: A WEALTH OF SOLUTIONS Small cities and towns have a lot to offer America. Yet, there are issues that are unique to their size and or location. Economic changes can have a major impact on a small community, especially when resources dwin- dle, crime and violence rise, family structure changes, education is inadequate, and advanc- ing technology appears to be out of reach. Many small cities, towns and villages are find- ing resources inside and outside their commu- nities to solve these issues. Through panel discussions, roll-up-your- sleeves roundtables, and a satellite workshop that lets you see small city success at work .in the field, this network will explore a variety of problem-solving strategies. You will learn how small communities are changing the direction of the economy through economic development and down- town revitalization, and how communities are coping with the information superhighway and how it is changing the way services are delivered. The city of Peoria will showcase their successful juvenile crime prevention pro- gram called Operation Save Kids. The network will feature workshops on public safety issues, including crime management and unexpected natural disasters. Turn the channel and you will have an opportunity to raise questions and discuss problem-solving approaches to a vari- New economic thinking suggests that all local economies are regional in nature and do not conform to municipal boundaries. Bottom-up strategies seem to work best for neighborhood and community development. What happens in neighborhoods, however, affects the local economic region as well as the national and global economies. Local institutions-schools, police depart- ments, community-based organizations--can contribute to the success of local economic development strategies, and the capacities of these institutions, in turn, are affected by the local economy and the effectiveness of devel- opment strategies. Without healthy local insri- tutions, economic development practices may not succeed. Without a responsive and healthy local economy, community institu- tions may not succeed. How can local officials put it all together to ensure a good quality of life for all residents as well as a healthy economic climate for busi- ness and industry? How can city development practices nurture people, neighborhoods, and regions? This network is designed to provide local officials with ideas and tools that will help them to develop farsighted and effective approaches to the development needs of their c6mmunities. Tune in to the network that will focus on how to harness and develop commu- nity resources, human potential, and global opportunities for healthy local economies. HOT TOPICS / CURRENT ISSUES This is certainly a time when the political landscape has changed, and elected officials feel like strangers in a strange, yet vaguely familiar land. Local government leaders need to keep abreast of the emerging issues, to con- programs are being totally revised. Affirmative action programs are being challenged or dis- mantled. Programs designed to ensure that minority businesses have an equal chance to compete are threatened. The methods of pro- viding welfare support for the poor and needy are being totally rewritten. Immigration regu- lations are undergoing continual revision and tightening. Other programs must be adapted or restructured to meet the needs of the new landscape. The AIDS crisis is well into its sec- ond decade, and without any cure or immu- nization, programs must be revised to handle this long term, and still growing plague. As the key to local economic development is investment in human capital and skills, work- force development and the encouragement of life4ong learning are critical to the future growth of cities. Universities and municipal officials need to re-examine and try out ways of supporting the growing diversity within the university community, the civic responsibility of the university as a citizen, and how town- gown committees can become successful ven- tures. Finally, while the Census 2000 may still seem a long time away, the procedures and forms that will be used are being designed now, and elected officials must ensure that their needs for data about their citizens will be met. This network will provide tools to begin exploring this new landscape: maps to what features there are to be considered, and com- passes to start pointing out the dkections to travel. Dear Friends: I am delighted that Phoenix will be hosting the 72nd .~mnual Congress of Cities and Exposition next November I hope you will count yourself among the anfidpated 7,500 delegates and their families. We have been working diligently with the National League of Cities to develop aprogram, address- ing current issues and problems, that will be wide-rang- ing, informative and entertaining. Sessions focusing on · innovations and technology will be featured -- and I promise you will find every minute to be lively and informative. These are exciting times for Phoenix. For those of you who ma), be visiting us for the first time, I hope you'll take advantage of the opportunity to spend a little time finding out for yourself why I'm so proud of this Ci~-. Our restaurants, shopping, cultural offerings and leisure actMties are sec- ond to none· Our downtown is all dressed up with a newly completed, pedestri- an-friendly streetscape design, a refurbished convention facility, and the home of our Phoenix Suns, America West Arena. Phoenix City, Hall is an easv walk from all the activity, as is the Arizona Center's restaurants, retail and nightly entertainment. Aapri, as you already know, the people here are warm, friendly and eager to make your stay a good one. On behalf of the City of Phoenix, the Phoenix and Valley of the Sun Convention and Visitors Bureau and the League of Arizona Cities and Towns, please Sincerel~ ~ accept nry warm soutl~fstem.~tation to experience Phoenix. Skip Rimsza, M' ' 'ayor ATTENTION GOLFERS!!!! ~:; [::~r t':: hen you travel to the Valley of ~?~i ~.: the ~un this fall, vou don't ~ t~.~. need to pack yo~'r winter gloves, ear muffs or rain coat, but please do remember to bring your golf clubs. PhoenLx is hosting two golf tour- naments for conference attendees. The first tournament will be held on Tuesday November 28, at Club West, a beautiful golf course nestled in the mountains in the Ahwatukee Foothills area of Phoenix. It will be a four-person scramble tournament. Please submit one to three names for your team; we will provide a local host to be your foui'th team member. The second tournament will be held on Wednesda); November 29, at the Raven, a brand ne;~; champi- onship golf course located next to South Mountain Park, the largest municipally-owned park in the world. Both tournaments will begin ~5th lunch at 11:30 a.m. and tee off at 1:00 p.m. The cost for each tourna- ment is 565 per person and includes green fees, cart fees, lunch and much more. Please indicate },our interest in participating in the tournaments on the conference registration fornl and a brochure will be mailed to you. / ACTIVITIES FOR SPOUI;E, GUESTS,YOUTH If you plan to bring guests to ti'ds year's conference, we will have plenty of fun activities to fill their free time. Programs will range from · :. a breakfast horseback ride in South Mountain Park Preserve's Box Canyon; · :. 4-wheelin' in the great Sonoran Desert; · :. "Shopping the Glitz" at the Biltmore Fashion Park. featuring 70 fine stores and restaurants; .:. experiencing history at premier southwest museu ~s; · :. and touring the Phoenix, Paradise Valley and Scotts ~ale areas, including catching ~ "birds eye view" of the city from atop Camelback Mountain and seeing famous homes such as the Wrigle'.' Mansion, the Homrel Mansion, Barry Goldwate"s home and many famous resorts. Please indicate your interest in learning more about spouse, gmst. and youth activities, and a brodmre will be mailed to )'o~. TUESDAY, NOVEMBER 28 · General Registration 8:00 a.m. - 6:00p.m. · Pre-conference Seminars 9:00 a.m. - 5:00 p.m. · City of Phoenix Golf Tournament 11:30 a.m. WEDNESDAY, NOVEMBER 29 · General Registration 8:00 a.m. - 7:00p.m. · NLC Board of Directors Meeting 9:00 a.m. - 5:00 p.m. · NLC Advisory Council Meeting 9:00 a.m. - 5:00 p.m. CONFERENCE SCHEDULE · Policy Committee Meetings 9:00 a.m. - 12:00 noon 1:00 p.m. - 4:00 p.m. · First Time Attendees Orientation 5:30 p.m. - 6:30 p.m. · Opening Reception, 6:30 bm. THURSDAY, NOVEMBER 30 · General Registration 8:00 a.m. - 6:00 p.m. · Opening General Session 9:00 a.m. - 11:00 a.m. · Exposition Open 11:00 a.m. - 4:00p.m. · Exhibit Hall Reception 1I:15 a.m. - 1:00p.m. · Workshops l:OO p.m. - 5:00p.m. · Resolutions Committee Meeting 1:00 p.m. - 4:00 p.m. · Nominating Committee Hearing 4:00 p.m. - 5:00 p.m. FRIDAY, DECEMBER 1 · General Registration 8:00 a.m. - 5:00 p.m. · General Session 9:00 a.m. - 10:30 a.m. · Workshops 10:45 a.m. - 12:00 noon 1:30 p.m. - 5:00 p.m. · Exposition Open 11:00 a.m. - 5:00 p.m. · Exhibit Hall Lunch 12:00 p.m. - 1:30 p.m. SATURDAY, DECEMBER 2 · General Registration 8:00 a.m. - 2:00p.m. · Closing General Session 9:00 a.m. - 10:30 a.m. ·Workshops 10:45 a.m. - 12:00 noon · Delegates Luncheon 12:I5 p.m. - I:45 p.m. · Annual Business Meeting 2:00 p.m. - 5:00 p.m. · Host City Closing Event 6:30 p.nl. Conference Regi ion and Hotel lnform ion GENERAL INFORMATION Every delegate, g~est, speaker, representaQve of the media and any other conference par- dcipant must complete this form in full to be registered and.to be assigned a hotel room. · Payment must be received in full prior to hotel assignment and registration processing. · All requests for registration, hotel and changes must be in writing Ow telephone requests accepted). METHODS OF PAYMENT Conference Registration Fee: Fees may be paid by credit card (Mastercard or VISA), check, voucher, ot O~ 'i purchase order ~ Hotel: NLC accepts credit card guarantees only for your hotel..If you wish to guaram tee your hotel by check, voucher, or pur- chase order, submit your guarantee directly to the hotel once you have received a hotel confirmation. This method of guarantee will not delay your housing assignment. Mail your form and payment to: NLC Conference Registration Center P. O. Box 85080 Lock Box 4053 . Richmond, Virginia 23285 Overnight ),our form and payment to: NLC Registration Center Two Vintage Park, Suite 200 45365 Vintage Park Plaza Sterling, Virginia 20166 Fax: (703) 318-7568 (Visa and MasterCard pa3~nents only are accepted by fax). FOR MORE INT-OR.~L4TION, CALL THE REGISTIL4.TION CENTER (703) 318-0700 CONFERENCE REGISTRATION DEADLINES September 15, 1995: Postmark deadline for early registration. November 3, 1995: Postmark deadline for advance registration, hotel requests, and requested changes to existing hotel accom- modations. After this date, on-site registra- tion only. November 10, 1995: Postmark deadline for cancellations. CONFERENCE REGISTRATION AND HOTEL CANCELLATION POLICIES Ail requests for cancellation must be in writ- ing, postmarked by November 10, 1995, and are subject to a $50 cancellation fee. No partial refunds will be made if you decide not to attend particular functions. REGISTRATION FEES DIRECT MEMBER FOR TIlE 1995 AND CONGRESS OF CITIES ASSOCL~,TE INDIRECT NON-MEMBER AND EXPOSITION MEMBER MEMBER AND OTHER EARLY* $345 $430 $485 ADVANCE** $380 $475 $550 ON-SITE*** $415 $520 $585 * Postmarked by September 15, 1995 **Pos~narked by November 3, 1995 No mail registrafiotts will be accepted with a postmark later than November3. After this date you must register on-site. ***On/? Visa and MasterCard will be accepted on-site To g~ara~tee your room, all hotels require a one-night deposit pins tax per room I0 days prior to your arrival. This is required even if you plan to arrive before 4:00 p.m. All unguaranteed reservations 10 days prior to arrival will be cancelled. CONFERENCE REGISTRATION CATEGORIES Direct Member -- Ci~, officials from cities that pay dues directly to NLC as well as to their state municipal leagues. Associate Member -- Organizations that pay dues directly to NLC. Indirect Member -- City, officials from cities that pay dues only to their state municipal leagues. Non-Member -- City officials who are not members of NLC or their state municipal leagues. Other -- individuals from organizations that do no~ pay any dues to NLC. TO FIND OUT IF YOUR COMMUNITY IS A DIRECT MEMBER CITY, OR TO RECEIVE MEMBERSHIP INFORMATION, PLEASE CALL THE NLC MEMBERSHIP OFHCE AT (202)626-3190 © O Holiday Inn Crowne Plaza San Carlos Hotel Ramada Hotel Phoenix Downtown Best Western Executive Park Phoenix Hilton Suites Qualiw Hotel Central Phoenix Lexington Hotel Holiday Inn North Central Pointe'Hilton Resort Squaw Peake Ritz-Carlton Phoenix Sheraton Crescent h Wyndham Metrocenter Hotel Holiday inn Corporate Center gHolida[, Inn Airpor~ East Wyndham Garden Hotel Airport Doubletree Suites Phoenix Airport Hilton PHOENIX CIVIC PLAZA SKY HARBOR 0 INTERNATIONAL AIRPORT · * All meetings will be held at the Phoenix Civic Plaza. .; ~:, years of age. !;'- ': ',:.7.'..'. ' THE EXPOSITION Delegates will have the opportunity to attend the nation's largest and most representative municipal exposition showcasing the latest in new products, sen'ices and ideas! Available to you will be more than 200 companies who provide services or products dealing with solid waste collection, garbage too-cling, computer software and hardivare, traffic management, emer- gency rescue vehicles, communica- tion, management, energy, finance, education and much more...to better assist you and ),our city in efficiently delivering quality cost effective ser- vices to the public. In addition to the special activities planned in the exhibit hall during the conference, you will be able to register for a prize drawing. Details on the prize drawing and entry forms will be included in )'our conference packet. Prize winners will be announced daily and you must be present to win. NEW SPOUSE/GUEST FEE Due to the increased cost of servicing the thousands of registrants to the conference, a spousal/guest fee of $25 has been instifuted. This fee'will cover the cost of a badge, ticket to the Saturday reception in the exhibit hall, a ticket to the closing event Saturday evening, and admittance to all confer- once workshops. There is no separate fee for youth 18 or )'ounger. The gnest fee will apply for youth over 18 ~' '.'. '_" ~ .. SPECIAL AIRFARE DISCOUNTS TO PHOENIX National League of Cities 1995 Congress of Cities November 29 - December 2,1995 NLC has named Travel One as the official travel coordinator and United, US Air, and America West as the official carriers for the 1995 Congress of Cities and Exposition in Phoenix. Specially negotiated 5% and discounted airfares will be offered when you book your travel through the following number: TRAVEL ONE Toll-free: 1-800-800-8641 Monday- Fdday 8:00 a.m. - 6:00 p.m. Eastern Standard ~rne Identify yourself as: An NLC Congress of Cities .Attendee RENTAL CARS . Parking at the Phoenix Civic Plaza is.$3.00 for the day. Alamo Rent-a-Car will offer a discounted daily rate of S36 with unlimited mileage for an economy class car to any NLC delegate attending the 1995 Congress of Cities. Al1 automobile categories have been discounted and Travel. One will assist you with obtaining the best rate. Conference Registration and Housing Form ATFENDEE PROFILE Your assistance in filling out this box will help us develop an attendee profile, as well as identify first tLme attendees. Please check or fill in appropriate information. GENERAL BACKGROUND 1995 POSITIONS HELD __ Newly dected to office this year __ Appointed to office this year First time conference attendee Years in office __ Size of City __ Conferences attended Press NO REGISTRATION WILL BE PROCESSED WITHOUT ACCOMPANYING PAYMENT IN FULL. Please type or print Name Sex Board of Directors Advisory Council SML President SML Director Policy Committee Chair/Vice Chairs Constituency Group Chair/President Congress of Cities Program Committee Standing Committee Chair Ii.e. $CC, Leadership Training Council, International Municipal Consol'urn) F M Title City Or Organization Mailing Address City. State .Zip. Telephone ( ). Family Member Attending ($25 spouse/guest fee; no youdt fee) Spouse/Guest Ful~ Name Sex Child Age Child Age.__ Check applicable Conference Registration Fee and enter total fees in the right hand colunm: EARLY REGISTRATION FEES (Postmarked by September 15, 1995) $345 Direct Member $. $345 Associate Member $ $430 Indirect Member . $. $485 Non-Member/Other $. $ 25 Spouse/Guest $. ADVANCE REGISTRATION FEES (Postmarked by November 3, 1995) M $380 Direct Member $380 Assodate Member $475 Indirect Member $550 Non-Member/Other $ 25 Spouse/Guest PRE-CONFERENCE SEMINARS (Tuesday, November 29) $135 L Leaders as Coalition Builders $135 II. Engaging Citizens in Decision-making $135 Ill. New Horizons in Quality Govemment (sponsored by the City of Phoenix) $ 85 IV. Building Credibility $ 85 V. Connecting with Integrity $ 85 VI. Asset-Based Community Development $ 85 VII. Keys to Effective Presentations PRE-CONFERENCE SEMINARS (Wednesday, November 30) $t35 VIII. $ 85 IX. $ 85 X. $ 85 XI. $ 85 XII. $ 85 XIIL $ 85 XIV. $ 85 xv. $ 85 gvI. SPECIAL EVENTS $ 25 $ 3S $ 45 Sustainability: Buzz Word or Bonanza Competing in a World Economy When Disaster Strikes Fostering Economic Independence Technology of Prevention Bolstering Communication Effectiveness Work and Family Finding Balance in the Political Arena Been There -- Done That -- Now What? GLBLO Activity Fee HELO Annual Dues (elected/direct member dt~9 HELO Annual Dues (elected/non-member dO') $ 55 HELO Annual Dues (sapporting member) $ $175 NBC-LEO Annual Dues/Acrivities Fee (includes workshops, banquet, 25th year events and 1996 membership dues) S $ 40 NBC-LEO 25th Anniversary African American Banquet Fee (for non-NBC-LEO members) $ 40 WIMG Networking Branch $ TOTAL REGISTRATION FEES S Host City Events (please check the box if you would like a brochure) Golf Tournament __ Spouse, Guest, Youth Activities Checks are to be made payable to: NATIONAL LEAGUE OF CITIES No registrations or cancellations will be accepted by telephone. All requests must be in writing. M~iI your form and payment to: NLC Conference Registration Center P. O. Box 85080 Lock Box 4053 Richmond, Virginia 23285 (PLEASE TYPE OR PRINT) __ Please make my hotel reservations as indicated below. __ I do not require hotel accommodations at any of the hotels listed below. __ Please contact me regarding suite information· __ I prefer a non-smoking room (assigned on a space available basis) Arrival Date / /.__ Time Departure Date / /.__ Time Special Housing Request lle.g., wheelchair accessible rooms, etc. If you have special housing or transportation needs, please contact the Conference Registration Center. I will be sharing my room with: Co-Occupant Name CREDIT CARD AUTHORIZATION [] Charge my registration fees (Mastercard or VISA) '~.' [] Charge my hotel room deposit//dl major credit cards) ..... Credit Card Company Credit Card Number Bank Number Expiration Date The NLC Conference Registration Center is authorized to use the above card to pay all applicable registration fees and guarantee my hotel reservation. I understand that one night's room charge will be billed through this card if I fail to show up for my assigned housing on the confirmed date unless I have cancelled my reservation with the hotel at least 72 hours in advance. Cardholder Signature ' Date HOTEL PREFERENCE Rates listed below are for single or double occupancy. Indicate your first-choice hotel with the number 1, and check single or double occupancy. Number the other hotels from Zto 17 in order of your preference. Your hotel and room type will be assigned based on your postmark and hotel room availability at the time your request is processed. For suite information contact the NLC Conference Registration Center All ungnaranteed reservations will be automatically cancelled if not guaranteed 10 days prior to arrival. Ali rooms require one night deposit plus tax per room. See attached Hotel infmTnation. Choice Hotel Name Rate Occupancy S D __ IA) Holiday Inn Crowne Plaza $132 __ (B) San Carlos Hotel $82 __ (C) Ramada Hotel Phoenix Downtown $ 69 __ (D) Best Western Executive Park $ 71 __ (E) Phoenix Hilton Suites $125 (F) Quality Hotel Central Phoenix $ 74 __ (G) Lexington Hotel $ 65 __ IH) Holiday Inn North Central S 75 __ (1) Pointe Hilton Resort Squaw Peake 5150 0) Ritz-Carlton Phoenix 5135 (K) Sheraton Crescent $ 99 IL) Wyndham Metrocenter Hotel $ 89 (M) Holiday Inn Corporate Center $ 75 IN) Holiday Inn Airport East $ 85 __ (O) W)mdham Garden HotelAirport 5109 __ (P) Doubletree Suites $119 (03 Phoenix Airport Hilton $ 89 All maior credit cards are accepted at the conference hotels. All government purchase orders, vouchers, or claims must be submitted to the hotels FOUR WEEK5 prior to 3'our arrival, and are subject to hotel approval. our cre' "-' For FASTER REGISTRATION, use y dit card (Visa, MasterCard) and FAX your fora1 to (703) 318-7568. Printed on recycled paper. A B ANOKA COUNTY HOUSING AND REDEVELOPMENT AUTHORITY Paul McCarron, Chairman Dave McCaulel~t~ce,~"'hai'~?~ Dennis D. Berg Margaret Lan~fe~:l,,' Dan Erhart Dick Lang Jim A. Kordiak August 4,1995 [The following letter was sent to the Mayor in those cities that have HRAs or EDAs with HRA authority - Andover, Anoka, Blaine, Circle Pines, Columbia Heights, Coon Rapids, Fridley, Ramsey, Spring Lake Park] Re: Anoka County HRA Special Benefit Levy Dear 4-: At the August 2, 1995, Anoka County HRA Intergovernmental Committee meeting, representatives from the municipalities expressed their concern regarding the short time period in order for their municipalities to analyze and decide whether they wish to opt-in to the Anoka County special benefit levy. Also, many specific questions regarding the Senior Housing Program and the Housing Rehabilitation Program cannot be answered until the Senior Housing Committee and the Housing Rehabilitation Committee begin to meet, discuss and plan how these programs may be implemented. As recommended by the HRA Intergovernmental Committee on August 2, 1995, Anoka County HRA is changing its original request to you in the July 19, 1995, memo to the following. We are asking those municipalities who may be interested in the Senior Housing or Housing Rehabilitation Programs to inform us of your preliminary intent to have the City of 5- participate in the special benefit levy. This will allow those interested municipalities to commence meeting in the committees to begin analyzing and working out some of the specific details of each program. In order for Anoka County HRA to exercise its final level authority in your community, we would ask then for a resolution stating your consent by November 22, 1995. This would allow Anoka County HRA to certify a proposed levy by the September 15 deadline and then make final adjustments to the levy in December of 1995. Please inform me at 323-5692 of your preliminary intent so we may begin formulating the committees immediately. Telephone: (612) 323°5680; Fax: 323-5682; TDD/'I-FY: 323-5289 Government Center, Administration Office, 2100 3rd Avenue, Anoka, MN 55303-2489 August 4, 1995 Page 2 As always, should you have any questions regarding this memo or the Anoka County HRA program, please do not hesitate to contact me. Sincerely, TY:bje C¢, Tim Yantos Executive Director City HRA Cha, ii City HRA Director City Manager/AdministratodClerk HRA Intergovernmental Advisory Committee HRA Technical Advisory Committee Anoka County HRA Board of Trustees The Honorable Jack McKelvey Mayor, City of Andover 15327 Nightingale Street N.W. Andover, MN 55304 Mayor McKelvey Andover The Honorable Pete Beberg Mayor, City of Anoka 3931 10th Avenue North Anoka, MN 55303 Mayor Beberg Anoka The Honorable Elwyn Tinklenberg Mayor, City of Blaine 11234 Forest Court N.E. Blaine, MN. 55449 Mayor Tinklenberg Blaine The Honorable Lee Ann Osbun Miller Mayor, City of Circle Pines 376 Nottingham Drive Circle Pines, MN 55014 Mayor Osbun Miller Circle Pines The Honorable Joseph S. Sturdevant Mayor, City of Columbia Heights 4848 7th Street NE Columbia Heights, MN 55421 Mayor Sturdevant Columbia Heights The Honorable William Thompson Mayor, City of Coon Rapids 10600 Arrowhead Street N.W. Coon Rapids, MN 55433 Mayor Thompson Coon Rapids The Honorable William J. Nee Mayor, City of Fridley 219 Logan Parkway N.E. Fridley, MN 55432 Mayor Nee Fridley The Honorable Glen Hardin Mayor, City of Ramsey 15681 Andrie Street NW Ramsey, MN 55303 Mayor Hardin Ramsey The Honorable Harley Wells Mayor, City of Spring Lake Park 614 Maple Street N.E. Spring Lake Park, MN 55432 Mayor Wells Spring Lake Park The following received a copy of the August 4, 1995, letter to the Mayor of those cities with HRAs and EDAs. Mr. Don Hardle, Chairman Housing and Redevelopment Authority City of Anoka 502 River Lane Anoka, MN 55303 Mr. Don Schneider HRA Director City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421 Mr. Donald J. Murzyn, Jr., Chairman Housing and Redevelopemnt Authority City of Columbia Heights 1300 Lincoln Terrace NE Columbia Heights, MN 55421 Mr. Larry Commers, Chairman Housing and Redevelopment Authority City of Fridley 5212 St. Moritz Drive NE Fridley, MN 55421 Mr. David Carlberg HRA Director City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Mr. Richard Fursman Administrator, City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Mr. Bob Kirchner HRA Director City of Anoka 2015 First Avenue North Anoka, MN 55303 Mr. Mark Nagel City Manager, City of Anoka 2015 First Avenue North Anoka, MN 55303 Mr. Donald G. Poss EDA Executive Director City of Blaine 9150 Central Avenue NE Blaine, MN 55434 Mr. James W. Keinath HRA Director City of Circle Pines 200 Civic Heights Circle Circle Pines, MN 55014 Mr. Patrick Hentges Manager, City of Columbia Heights 590 - 40th Avenue NE Columbia Heights, MN 55421 Mr. Lee Starr HRA Director City of Coon Rapids 1313 Coon Rapids Blvd. NW Coon Rapids, MN 55433 Mr. Robert Svehla Manager, City of Coon Rapids 1313 Coon Rapids Blvd. NW Coon Rapids, MN 55433 Dr. William W. Burns HRA Executive Director City of Fridley 6431 University Avenue Fridley, MN 55432 Mr. Ryan Schroeder Administrator, City of Ramsey 15153 Nowthen Blvd. NW Rarnsey, MN 55303 Ms. Sylvia Frolik HRA Director City of Ramsey 15153 Nowthen Blvd. NW Anoka, MN 55303 Ms. Barbara Nelson HRA Director City of Spring Lake Park 1301 - 81st Avenue NE Spring Lake Park, MN 55432 Mr. Donald B. Busch Clerk/Treasurer City of Spring Lake Park 1301 - 81 st Avenue NE Spring Lake Park, MN 55432 HOUSING AND REDEVELOPMENT AUTHORITY INTERGOVERNMENTAL ADVISORY COMMITTEE Revised 7/5/95 Andover The Honorable Mike Knight Councilmember, City of Andover 4660 175th Avenue NW Andover, MN 55304 421-9247(H) Anoka The Honorable John Weaver Councilmember, City of Anoka 1632 South Ferry Street Anoka, MN 55303 421-7707 Blaine The Honorable Karen Varian Councilmember, City of Blaine 1817 121st Avenue NE Blaine, MN 55449 754-7463 Burns Township The Honorable Bill Schulz Board Member, Burns Town Board 18509 Baugh Street NW Elk River, MN 55330 441-1408 Centerville The Honorable Theresa Brenner Councilmember, City of Centerville 7206 Clear Ridge Centerville, MN 55038 653-9172 Circle Pines The Honorable Donovan Mayne Councilmember, City of Circle Pines 113A South Drive Circle Pines, MN 55014 780-2260 Columbia Heiqhts The Honorable Bruce Nawrocki Councilmember, City of Columbia Heights 1255 Polk Place N.E. Columbia Heights, MN 55421 571-5278 Columbus Township The Honorable Patricia Preiner Supervisor, Township of Columbus 14536 W. Freeway Drive Forest Lake, MN 55025 464-2964 Coon Rapids The Honorable Jerry Newton Councilmember, City of Coon Rapids 12095 Dogwood Street NW Coon Rapids, MN 55448 755-2161 Fridley The Honorable Steven Billings Councilmember, City of Fridley 5215 Lincoln Street N.E. Fridley, MN 55421 571-5457 The Honorable Dennis Schneider, Alternate Councilmember, City of Fridley 6190 Stinson Blvd. N.E. Fridley, MN 55432 571-7059 Ham Lake The Honorable Skip Anderson Councilmember, City of Ham Lake 1838 134th Lane N.E. Ham Lake, MN 55304 755-3416 Hilltop Ms. Ruth Nelsen City Clerk/Treasurer, City of Hilltop 4555 Jackson Street NE Hilltop, MN 55421 571-2023 Lexington The Honorable Don Anderson Councilmember, City of Lexington 9594 Griggs Avenue Lexington, MN 55014 786-3892 - over - HRA -Intergovernmental Advisory Committee Page 2 Linwood Township The Honorable David Tryon Board Member, Linwood Township 21765 - 6 Viking Boulevard NE Wyoming, MN 55092 462-3679 Oak Grove The Honorable Juanita J. Reed-Boniface Councilmember, City of Oak Grove 2462 Lake George Drive NW Cedar, MN 55011 753-4,636 Ramsey The Honorable Glen Hardin Councilmember, City of Ramsey 15681 Andrie Street N.W. Ramsey, MN 55303 441-0535 Spring Lake Park The Honorable Barbara Carlson Councilmember, City of Spring Lake Park 8025 5th Street NE Spring Lake Park, MN 55432 784-7881 HOUSING AND REDEVELOPMENT AUTHORITY TECHNICAL ADVISORY COMMITTEE Andover Mr. David Carlberg City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 755-5100 Fridley Ms. Barbara Dacy City of Fridley 6431 University Avenue NE Fridley, MN 55432 571-3450 Anoka Mr. Don Hardle City of Anoka 502 River Lane Anoka, MN 55303 427-2474 (Home) 755-9793 (Office) Mr. Dick Mussell City of Anoka 2006 First Avenue N., Suite 203 Anoka, MN 55303 421-5502 Ham Lake Ms. Doris Nivala City of Ham Lake 15544 Central Avenue N.E. Ham Lake, MN 55304 434-9555 Hilltop,, Ms. Ruth Nelsen City of Hilltop 4555 Jackson Street NE Hilltop, MN 55421 571-2023 Blaine Mr. Ron Henrickson City of Blaine 9150 Central Avenue N.E. Blaine, MN. 55434 784-6700 Lexinqton Ms. Sheila Beyer City of Lexington 4175 Lovell Road, #140 Circle Pines, MN 55014-3501 784-2792 Circle Pines Mr. Barry Brainard City of Circle Pines 200 Civic Heights Circle Circle Pines, MN 55014 784-5898 Uno Lakes Ms. Mary Kay Wyland City of Lino Lakes 1189 Main Street Uno Lakes, MN 55014 464-5562 Columbia Heiqhts Mr. Pat Hentges City of Columbia Heights 590 - 40th .*-:venue N.E. Columbia Heights., MN 55421 782-2800 Ramsey Ms. Sylvia Frolik City of Ramsey 15153 Nowthen B!vd. N.W. Anoka, MN 55303 427-1410 Columbus Township Ms. Mary Ann Hoyt Township of Columbus 16319 Kettle River Blvd. Forest Lake, MN 55025 464-312O Spring Lake Park Ms. Barbara Nelson City of Spring Lake Park 1301 - 81st Avenue N.E. Spring Lake Park, MN 55432 784-6491 Coon Rapids Ms. Cheryl Bennett City of Coon Rapids 1313 Coon Rapids Blvd N.W. Coon Rapids, MN 55433 780-6422 PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES AUGUST 7, 1995 PAGE 1 The Planning and Zoning Commission meeting of July 7, 1995 was called to order at 7:00 p.m. Members present were Paulson, Larson, Peterson and Szurek. Commissioner Fowler was not in attendance. Also present were Tina Goodroad (Zoning Coordinator), and Jim Hoeft (City Attorney). Motion by Larson, seconded by Peterson, to approve the minutes from the meeting of July 11, 1995 as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Petitions, letters and requests. Public Hearing Variance Case #9506-31 Christopher Saari 4946 Jackson St. N.E. Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Saari for a two (2) foot variance from the seven (7) feet required along the side yard to allow an 11'8" addition onto the south side of the existing attached garage at 4946 Jackson Street. She explained that the existing garage is 14' x 29'4". The addition would add 11'8" to the width of the garage for a total of 25'8" wide by 29'4" deep for a total of 752 square feet. The proposed addition would be only five feet from the side property line instead of the required seven feet. She stated that the existing building is 16'8" from the south property line which would allow ample room in which to add on to the garage and still meet the setback requirement. She also informed the Commission that the enclosed porch at the rear of the garage would be converted into a storage area once the proposed construction is completed. Mr. Saari presented a signed statement from the adjacent property owner, Emil Marsolek of 4936 Jackson Street, stating no objection to the variance requested. Mr. Saari also presented photographs of his lot with the stakes in place indicating the location of the proposed garage at seven feet and at five feet. His reason for the variance request is so he can install two, nine foot garage doors and have ample space to walk around the vehicles. Commissioner Paulson explained that the Planning and Zoning Commission is bound by the Zoning Ordinance to define a hardship in order to grant a variance. He explained that a hardship would be defined as an unusual shape of the lot, the topography of the lot, location of mature trees on the lot that would not allow a building to be built in any other location, etc. He also stated that the Commissions decision could be appealed to the City Council. Motion by Paulson, seconded by Larson, to deny the variance as no hardship exists. Roll Call: All Ayes. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES AUGUST 7, 1995 PAGE 2 Public Hearing Variance Case #9508-32 City of Columbia Heights 4653 Central Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of the City of Columbia Heights for a variance to allow the building dumpster at 4653 Central Avenue to remain in its present location on the southeast corner of the lot abutting the alley easement. She explained that the placement of the dumpster at this property has become a problem within the last month because the owner, Norma Rust, is selling the property to the Anoka County Community Action Program (ACCAP) the end of July. ACCAP's purchase agreement with Mrs. Rust requires all code violations be brought into conformance before they will complete the purchase. Lowell DeMars, of the Fire Department, has noted the screening of the dumpster as a requirement to meet all Housing Maintenance Code requirements. The problem is that the space on this site and at the apartment building next door at 950 N.E. 47th Avenue is very limited. The only workable site for the placement of the dumpster is the southeast corner of the lot. All available area at the south end of the building is used as parking for the tenants. She stated that there are no alternative sites for the dumpsters. In addition, she stated that there are overhead power lines that require the garbage hauler to pull the dumpsters into the alley with the truck so that they can be lifted and emptied into the truck. If screening were installed around the dumpster, it would be impossible for the hauler to access the dumpster for trash removal. Ms. Goodroad stated that City Staff implemented this process so that the dumpster could remain in its present location. When the building is sold, ACCAP will be remodeling extensively and using the building as a board and lodge facility. Commissioner Paulson inquired of Staff as to the cost to bury power lines. He felt that the City has made good progress with the citizenry in reaching compliance on the Housing Maintenance Ordinance requirements and indicated some reluctance in granting any variances on the requirements. He questioned whether the present location of the dumpsters would be the optimum location. Commissioner Szurek indicated that the screening of dumpsters was one of the items that was specifically addressed as a necessity when the Housing Maintenance Ordinance was drafted. She would be reluctant to "set a precedent" in granting a variance for this item. Ms. Goodroad stated that in some situations, especially where the property existed prior to the current ordinance requirements being adopted, it is difficult to comply when there is not tangible or workable solution. Council Representative Peterson questioned the process taken by the garbage hauler for the trash removal from these sites. Norma Rust, owner of 4653 Central Avenue, described the lengthy process taken in order to dump the dumpster. She also explained that she purchased the building with these problems as well as PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES AUGUST 7, 1995 PAGE 3 insufficient parking. She stated that there are eight parking spaces for twelve apartments. She also stated that the sale of the property is being delayed due to funding for ACCAP's purchase. Jim Hoeft, City Attorney, stated that when the building was built, there were no dumpsters, only individual small garbage cans and the required area with screening was not in existance. He felt that this is a unique situation and there certainly would be hardships connected with the property in order to approve the variance. He suggested that the case could be tabled to allow Staff the opportunity to research the possibility and cost to have the power lines buried in this area or an alternative of relocating the power lines. Because this involves other properties, he stated that the burying of the power lines could be a problem. Motion by Peterson, seconded by Paulson, to table the variance request to the September 5, 1995 meeting to allow Staff time to research the possibility of relocating or burying the electric services for the area. Roll Call: All Ayes. Public Hearing Variance Case #9508-33 City of Columbia Heights 950 N.E. 47th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of City Staff for a variance to allow the building dumpster at 950 N.E. 47th Avenue to remain in its present location on the southwest corner of the lot abutting the alley easement without the required screening. She stated that this request is similar to that of the previous case and that this dumpster sits next to the dumpster at 4653 Central Avenue. However, this property is not for sale but still has limited space on the site in which to provide the necessary parking and the dumpster location. The same situation exists with the garbage hauler, therefore, staff included this address in the request. Ms. Goodroad explained that most of the available land at the the rear of the building is utilized for tenant parking and that the southwest corner of the lot would be the most feasible for the location of the dumpster. Motion by Peterson, seconded by Paulson, to table the variance until the September 5, 1995 meeting to allow Staff time to research the relocation or burying of the power lines. Roll Call: All Ayes. Public Hearing Variance Case #9508-34 Cheryl Krebs 4259 N.E. 7th Street Columbia Heights, Mn. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES AUGUST 7, 1995 PAGE 4 Ms. Goodroad presented the request of Cheryl Krebs for a rear yard setback variance of eight feet to allow the construction of a 20' x 20' detached garage with the garage doors facing the alley and set back twelve feet from the rear property line of 4259 N.E. 7th Street. She explained that Ms. Krebs had requested the variance so that the length of the driveway would be consistent with the neighboring properties. Ms. Goodroad directed the Commissions attention to a site plan drawn by Staff as well as one submitted by the contractor. She pointed out that there are some minor discrepancies with the measurements submitted by the contractor. She explained a 10'3" utility shed sits on the rear of the lot on the property line between the house and the proposed garage with a distance of seven feet between the two buildings. She stated that the utility building is considered non-conforming because it should be at least three (3) feet inside the side property line. It was Ms. Goodroad's contention that the proposed 20' x 20' detached garage could be relocated in several ways on the lot in order to meet the required setback regulations. Ms. Krebs was in attendance to state that she has been working on correcting water problems on her lot and that if the garage was built closer to the house than she is proposing, all her work could be in vain. The other reason she is requesting the variance is because there is a power pole at the north rear corner of her lot as well as the grade of the alley being steep from 43rd Avenue to her lot causing her access problems in the winter. However, Ms. Goodroad stated that Ms. Kreb's lot is flat with the public right-of-way being hilly. Commissioner Szurek explained the hardship requirement of the Ordinance to Ms. Krebs. She also informed her that she could appeal the Planning and Zoning Commissions decision to the City Council. Motion by Peterson, seconded by Larson, to deny the variance request for 4259 N.E. 7th Street as no hardship exists. Roll Call: All Ayes. Public Hearing Conditional Use Permit Case #9508-35 James Eng RE: 5101 University Avenue Columbia Heights, Mn. Tina Goodroad presented the request of Mr. Eng for a Conditional Use Permit to allow the operation of a minor automotive repair at 5101 University Avenue to be named "A Thirty Minute Muffler Shop". She explained that this store would be a new occupant of an already existing auto service shop and will be owned by Mr. Eng in the near future. She reminded the Commission that, at the May 1995 meeting, the operators of Heights Auto Repair received a Conditional Use Permit for the operation of a minor repair shop at this same location. They have since moved out in early July. The Conditional Use Permit was contingent upon several items, most of which were PLANNING ANO ZONING COMMISSION REGULAR MEETING - MINUTES AUGUST 7, 1995 PAGE 5 completed. The new occupants have been told they will have to complete the striping of the parking lot and repair the dumpster screening. These were the only items left uncompleted by Heights Auto Repair. Ms. Goodroad directed the Commissions attention to the site plan included in the agenda packet. She stated that this type of use would require six (6) off-street parking spaces. Nine spaces are indicated on the site plan. She also referred to a letter from the new occupant explaining the work to be performed at the site as the installation of only mufflers, brakes, shocks and struts. She stated that each of these are considered minor repairs and are permitted in the Retail Business District. She informed the Commission that the occupants are also intending to completely repaint the exterior, clean in and around the building, stripe the parking lot and install a new lighted canopy across the front of the building with the hopes that this location will be the first of a franchise for their business. Motion by Peterson, seconded by Paulson, to recommend to the City Council the approval of the Conditional Use Permit to allow the operation of a minor automotive repair business at 5101 University Avenue contingent upon the following items being completed by August 31, 1995: 1. The parking lot be striped and the lot be properly maintained according to City Ordinances. 2. The dumpster screening be repaired and kept closed. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE AUGUST 14, 1995 CITY COUNCIL AGENDA. STAFF REPORTS: A. Ms. Goodroad requested that the Commission members review their Zoning Ordinance book for items that they wish to discuss and submit for possible change. She stated that it is her intent to have the Commission pursue changes to the Zoning Ordinance during the fall and winter months as the Ordinance is outdated and difficult to follow in areas and needs to be amended. B. Ms. Goodroad presented a Home Occupation registration received from Elizabeth Lauer of 4808 N.E. 4th Street who runs a daycare out of her home. On her registration she indicates that she has a sign on the fence at the front of the lot. The Home Occupation Ordinance allows signage only on the wall of the house. Staff requested clarification of the signage allotment and asked for direction on how to handle this and other cases where the signage is in non-conformance with the Home Occupation Ordinance. PLANNING ANO ZONING COMMISSION REGULAR MEETNG - MINUTES AUGUST 7, 1995 PAGE 6 Discussion followed. It was the direction of the Commission to notify the applicant in writing that her signage is not in compliance with the requirements of the Home Occupation Ordinance. If the applicant does not wish to comply with these requirements, she must apply for a variance and follow the process. Motion by Larson, seconded by Paulson, to adjourn the meeting at 8:30 p.m. Roll Call: All Ayes. Respectfully s~mitted, Kathryn Pepin ~ Secretary to the Planning and Zoning Commission kp PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES AUGUST 7, 1995 PAGE 1 // The Planning and Zoning Commission meeting of July 7, 1995 was called to order at 7:00 p.m. Members present were Paulson, Larson, Peterson and Szurek. Commissioner Fowler was not in attendance. Also present were Tina Goodroad (Zoning Coordinator), and Jim Hoeft (City Attorney). Motion by Larson, seconded by Peterson, to approve the minutes from the meeting of July 11, 1995 as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Petitions, letters and requests. A. Public Hearing Variance Case #9506-31 Christopher Saari 4946 Jackson St. N.E. Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Saari for a two (2) foot variance from the seven (7) feet required along the side yard to allow an 11'8" addition onto the south side of the existing attached garage at 4946 Jackson Street. She explained that the existing garage is 14' x 29'4". The addition would add 11'8" to the width of the garage for a total of 25'8" wide by 29'4" deep for a total of 752 square feet. The proposed addition would be only five feet from the side property line instead of the required seven feet. She stated that the existing building is 16'8" from the south property line which would allow ample room in which to add on to the garage and still meet the setback requirement. She also informed the Commission that the enclosed porch at the rear of the garage would be converted into a storage area once the proposed construction is completed. Mr. Saari presented a signed statement from the adjacent propert,~ owner, Emil Marsolek of 4936 Jackson Street, stating no objection to the variance requested. Mr. Saari also presented photographs of his lot with the stakes in place indicating the location of the proposed garage at seven feet and at five feet. His reason for the variance request is so he can install two, nine foot garage doors and have ample space to walk around the vehicles. Commissioner Paulson explained that the Planning and Zoning Commission is bound by the Zoning Ordinance to define a hardship in order to grant a variance. He explained that a hardship would be defined as an unusual shape of the tot, the topography of the lot, location of mature trees on the lot that would not allow a building to be built in any other location, etc. He also stated that the Commissions decision could be appealed to the City Council. Motion by Paulson, seconded by Larson, to deny the variance as no hardship exists. Roll Call: All Ayes. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES AUGUST 7, 1995 PAGE 2 Public Hearing Variance Case #9508-32 City of Columbia Heights 4653 Central Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of the City of Columbia Heights for a variance to allow the building dumpster at 4653 Central Avenue to remain in its present location on the southeast corner of the lot abutting the alley easement. She explained that the placement of the dumpster at this property has become a problem within the last month because the owner, Norma Rust, is selling the property to the Anoka County Community Action Program (ACCAP) the end of July. ACCAP's purchase agreement with Mrs. Rust requires all code violations be brought into conformance before they will complete the purchase. Lowell DeMars, of the Fire Department, has noted the screening of the dumpster as a requirement to meet all Housing Maintenance Code requirements. The problem is that the space on this site and at the apartment building next door at 950 N.E. 47th Avenue is very limited. The only workable site for the placement of the dumpster is the southeast corner of the lot. All available area at the south end of the building is used as parking for the tenants. She stated that there are no alternative sites for the dumpsters. In addition, she stated that there are overhead power lines that require the garbage hauler to pull the dumpsters into the alley with the truck so that they can be lifted and emptied into the truck. If screening were installed around the dumpster, it would be impossible for the hauler to access the dumpster for trash removal. Ms. Goodroad stated that City Staff implemented this process so that the dumpster could remain in its present location. When the building is sold, ACCAP will be remodeling extensively and using the building as a board and lodge facility. Commissioner Paulson inquired of Staff as to the cost to bury power lines. He felt that the City has made good progress with the citizenry in reaching compliance on the Housing Maintenance Ordinance requirements and indicated some reluctance in granting any variances on the requirements. He questioned whether the present location of the dumpsters would be the optimum location. Commissioner Szurek indicated that the screening of dumpsters was one of the items that was specifically addressed as a necessity when the Housing Maintenance Ordinance was drafted. She would be reluctant to "set a precedent" in granting a variance for this item. Ms. Goodroad stated that in some situations, especially where the property existed prior to the current ordinance requirements being adopted, it is difficult to comply when there is not tangible or workable solution. CounciJ Representative Peterson questioned the process taken by the garbage hauler for the trash removal from these sites. Norma Rust, owner of 4653 Central Avenue, described the lengthy process taken in order to dump the dumpster. She also explained that she purchased the building with these problems as well as PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES AUGUST 7, 1995 PAGE 3 insufficient parking. She stated that there are eight parking spaces for twelve apartments. She also stated that the sale of the property is being delayed due to funding for ACCAP's purchase. Jim Hoeft, City Attorney, stated that when the building was built, there were no dumpsters, only individual small garbage cans and the required area with screening was not in existence. He felt that this is a unique situation and there certainly would be hardships connected with the property in order to approve the variance. He suggested that the case could be tabled to allow Staff the opportunity to research the possibility and cost to have the power lines buried in this area or an alternative of relocating the power lines. Because this involves other properties, he stated that the burying of the power lines could be a problem. Motion by Peterson, seconded by Paulson, to table the variance request to the September 5, 1995 meeting to allow Staff time to research the possibility of relocating or burying the electric services for the area. Roll Call: All Ayes. Public Hearing Variance Case//9508-33 City of Columbia Heights 950 N.E. 47th Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of City Staff for a variance to allow the building dumpster at 950 N.E. 47th Avenue to remain in its present location on the southwest corner of the lot abutting the alley easement without the required screening. She stated that this request is similar to that of the previous case and that this dumpster sits next to the dumpster at 4653 Central Avenue. However, this property is not for sale but still has limited space on the site in which to provide the necessary parking and the dumpster location. The same situation exists with the garbage hauler, therefore, staff included this address in the request. Ms. Goodroad explained that most of the available land at the the rear of the building is utilized for tenant parking and that the southwest corner of the lot would be the most feasible for the location of the dumpster. Motion by Peterson, seconded by Paulson, to table the variance until the September 5, 1995 meeting to allow Staff time to research the relocation or burying of the power lines. Roll Call: All Ayes. Do Public Hearing Variance Case//9508-34 Cheryl Krebs 4259 N.E. 7th Street Columbia Heights, Mn. PLANNING AND ZONING COMMISSION REGULAR MEETING - M~NUTE$ AUGUST 7, 1995 PAGE 4 Ms. Goodroad presented the request of Cheryl Krebs for a rear yard setback variance of eight feet to allow the construction of a 20' x 20' detached garage with the garage doors facing the alley and set back twelve feet from the rear property line of 4259 N.E. 7th Street. She explained that Ms. Krebs had requested the variance so that the length of the driveway would be consistent with the neighboring properties. Ms. Goodroad directed the Commissions attention to a site plan drawn by Staff as well as one submitted by the contractor. She pointed out that there are some minor discrepancies with the measurements submitted by the contractor. She explained a 10'3" utility shed sits on the rear of the lot on the property line between the house and the proposed garage with a distance of seven feet between the two buildings. She stated that the utility building is considered non-conforming because it should be at least three (3) feet inside the side property line. It was Ms. Goodroad's contention that the proposed 20' x 20' detached garage could be relocated in several ways on the lot in order to meet the required setback regulations. Ms. Krebs was in attendance to state that she has been working on correcting water problems on her lot and that if the garage was built closer to the house than she is proposing, all her work could be in vain. The other reason she is requesting the variance is because there is a power pole at the north rear corner of her lot as well as the grade of the alley being steep from 43rd Avenue to her lot causing her access problems in the winter. However, Ms. Goodroad stated that Ms. Kreb's lot is flat with the public right-of-way being hilly. Commissioner Szurek explained the hardship requirement of the Ordinance to Ms. Krebs. She also informed her that she could appeal the Planning and Zoning Commissions decision to the City Council. Motion by Peterson, seconded by Larson, to deny the variance request for 4259 N.E. 7th Street as no hardship exists. Roll Call: All Ayes. Public Hearing Conditional Use Permit Case #9508-35 James Eng RE: 5101 University Avenue Columbia Heights, Mn. Tina Goodroad presented the request of Mr. Eng for a Conditional Use Permit to allow the operation of a minor automotive repair at 5101 University Avenue to be named "A Thirty Minute Muffler Shop". She explained that this store would be a new occupant of an already existing auto service shop and will be owned by Mr. Eng in the near future. She reminded the Commission that, at the May 1995 meeting, the operators of Heights Auto Repair received a Conditional Use Permit for the operation of a minor repair shop at this same location. They have since moved out in early July. The Conditional Use Permit was contingent upon several items, most of which were PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES AUGUST 7, 1995 PAGE 5 completed. The new occupants have been told they will have to complete the striping of the parking lot and repair the dumpster screening. These were the only items left uncompleted by Heights Auto Repair. Ms. Goodroad directed the Commissions attention to the site plan included in the agenda packet. She stated that this type of use would require six (6) off-street parking spaces. Nine spaces are indicated on the site plan. She also referred to a letter from the new occupant explaining the work to be performed at the site as the installation of only mufflers, brakes, shocks and struts. She stated that each of these are considered minor repairs and are permitted in the Retail Business District. She informed the Commission that the occupants are also intending to completely repaint the exterior, clean in and around the building, stripe the parking lot and install a new lighted canopy across the front of the building with the hopes that this location will be the first of a franchise for their business. Motion by Peterson, seconded by Paulson, to recommend to the City Council the approval of the Conditional Use Permit to allow the operation of a minor automotive repair business at 5101 University Avenue contingent upon the following items being completed by August 31, 1995: 1. The parking lot be striped and the lot be properly maintained according to City Ordinances. 2. The dumpster screening be repaired and kept closed. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE AUGUST 14, 1995 CITY COUNCIL AGENDA. STAFF REPORTS: A. Ms. Goodroad requested that the Commission members review their Zoning Ordinance book for items that they wish to discuss and submit for possible change. She stated that it is her intent to have the Commission pursue changes to the Zoning Ordinance during the fall and winter months as the Ordinance is outdated and difficult to follow in areas and needs to be amended. B. Ms. Goodroad presented a Home Occupation registration received from Elizabeth Lauer of 4808 N.E. 4th Street who runs a daycare out of her home. On her registration she indicates that she has a sign on the fence at the front of the lot. The Home Occupation Ordinance allows signage only on the wall of the house. Staff requested clarification of the signage allotment and asked for direction on how to handle this and other cases where the signage is in non-conformance with the Home Occupation Ordinance. PLANNING AND ZONING COMMISSION REGULAR MEETNG - MINUTES AUGUST 7, 1995 PAGE 6 Discussion followed. It was the direction of the Commission to notify the applicant in writing that her signage is not in compliance with the requirements of the Home Occupation Ordinance. If the applicant does not wish to comply with these requirements, she must apply for a variance and follow the process. Motion by Larson, seconded by Paulson, to adjourn the meeting at 8:30 p.m. Roll Call: All Ayes. Respectfully sCmitted,- Kathryn Pepin ~ Secretary to the Planning and Zoning Commission kp CITY OF COLUMBIA HEIGHTS Meeting of August 14, 1995 AGENDA SECTION: Volunteer Fire ORIGINATING DEPARTMENT: CITY MANAGER Relief Association Fire APPROVAL NO: ITEM: Lance R. Montague BY: Charles Kewatt BY: .'~ Leave of Absence ~ .,~( DAT DATE: June 13, 1995 NO: Columbia Heights Fire Department Volunteer Relief Association Board of Trustees Please be advised that the leave of absence granted to Lance R. Montague from the Volunteer D?Asion of the Fire Department has been extended from seven weeks to six months. The effective da:-s of this leave are June 13 to December 13, !995. RECOMMENDED MOTION: Move to record six month leave-of-absence for Lance R. Montague, Volunteer Fire Department, effective June 13 to December 13, 1995. 95-160 cc: Volunteer Relief Association Secretary COUNCIL ACTION: OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION JULY 10, 1995 The Board of Trustees Meeting was called to order at 8:35 p.m. by Mayor Sturdevant. ROLL CALL Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present APPROVAL OF MINUTES Motion by Ruettimann, second by Peterson to approve the May 8, 1995 Board of Trustees meeting minutes as presented. Roll call: All ayes LEAVE OF ABSENCE Motion by Ruettimann, second by Peterson to record the leave of absence status for Lance R. Montague, Volunteer Fire Department, effective June 13 through July 27, 1995 (forty- five days). Roll call: All ayes Death Benefit Payment - Patsch Motion by Ruettimann, second by Peterson to approve the death benefit payment for Lawrence Patsch be made to the estate of Lawrence Patsch. Roll call: All ayes ADJOURNMENT Motion by Peterson, second by Ruettimann meeting at 8:40 p.m. Roll call: All ayes to adjourn the Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary