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February 13, 1995 Regular
CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 February 10, 1995 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, February 13, 1995, in the City Council Chambers of City Hall at 590 40th Avenue NE, Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. Call to Order and Roll Call 2. Pledge of Allegiance 3. Consent Agenda (All items listed with asterisks [***] are considered to be routine by the City Comicil and will be enacted as part of the Consent Agenda by one motion.) RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asterisk (***)on the Regular Council Agenda. 4. Minutes of Previous Meeting{s) *** RECOMMENDED MOTION: Move to adopt the minutes of the Regular City Council Meeting of January 23, 1995, as presented in writing, and such reading be dispensed with. 5. Open Mike/Proclamations/Presentations (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) 6. Public Hearings/Ordinances & Resolutions a. Public Hearing - Community Development Block Grant Program RECOMMENDED MOTION: Move to Approve the Program as Stated in Appendix A as the 1995 Community Development Block Grant (CDBG) Program for the City of Columbia Heights with the HRA Executive Director and Chair Authorized to Prepare and Submit the Formal Application for Such Funds. b. Public Hearing - Revocation, Suspension, and/or Other Appropriate Disposition of Rental License RECOMMENDED MOTION: Move to close the public hearing and waive the reading of the resolution, there being ample copies available to the public. "SERVICE IS OLIR BUSINESS" EQUAL OPPOR'I"UNITY EMPLOYER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILIT'f IN EMPLOYMENT OR THE PROVISION OF SERVICES COUNCIL AGENDA Page 2 Council Meeting of February 13, 1995 RECOMMENDED MOTION: Move to adopt Resolution 95-10, Resolution of the City Council of the City of Columbia Height Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License Held by Alexander M. Cajucom Regarding Rental Property at 4514/16 Fillmore Street N.E. c. Resolution 95-11, Resolution Amending 1995 Budget for Encumbrances RECOMMENDED MOTION: public. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the Move to Adopt Resolution 95-11, Amending the 1995 Budget for Encumbrances. d. Resolution 95-12, Resolution Supporting Continued Participation in the Southern Anoka County Community Consortium and Values Program RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution 95-12, Supporting Continued Participation in the Southern Anoka County Community Consortium and Values Program. e. Ordinance No. 1297, Ordinance Authorizing the Conveyance of Certain Real Estate Located at 4531-33 Fillmore Street N.E. - First Reading RECOMMENDED MOTION: Move to Establish a Hearing Date of February 27, 1995, for the First Reading of Ordinance No. 1297, Ordinance Authorizing the Conveyance of Certain Real Estate Located at 4531-33 Fillmore Street N.E. f. Other Ordinances and Resolutions Communications a. Planning and Zoning Commission Minutes from the February 7, 1995, meeting are attached for informational purposes only. Establish Hearing Date for Revocation or Suspension of a Rental Property License- 4556 Madison Street N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of March 13, 1995, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Richard & Lisa Smida, dba R & L Holdings Co., 4556 Madison Street N.E. c. Establish Date for Special Meeting RECOMMENDED MOTION: Move to Establish February 28, 1995, at 7 P.M. as a Special Meeting to Discuss and Address Inquiries as to Bruce Nawrocki's Request for Appointment to the City Council. Other Communications ***b. Old Business ***a. HRA Appointment RECOMMENDED MOTION: Move that the Members of the City Council Concur with the Mayor's Reappointment of Pat Jindra to the Housing and Redevelopment Authority; Term to Expire in April, 2000. COUNCIL AGENDA Page 3 Council Meeting of February 13, 1995 ***b. b. Amend City Hall/Council Chambers Improvement Project Budget RECOMMENDED MOTION: Move to Amend Fund 411-5120, General Governmental Building Capital Improvement Fund by $30,496 and Fund 22549844 by $1,600 for Various City Hall and Council Chambers Improvements, with Source of Funding Coming From Undesignated Fund Balances in Fund 411 and Fund 225, and Further Authorizing the City Manager to Seek Bids and Quotations for Improvements Related to the Same. c. Other Old Business New Business a. Agreement with Meredith Cable RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to Enter into an Agreement with Meredith Cable for the Loan of Channel 56 and the FM Service Spectrum, and the Creation of a Mutually Agreeable Format for Reporting Financial Activities. Authorization to Seek Bids to Replace Dump Truck #22 RECOMMENDED MOTION: Move to Authorize Staff to Seek Bids to Replace Unit #22, a 1978 Ford F-700 Dump Truck. c. Authorization to Seek Quotations for Portable Sound System RECOMMENDED MOTION: Move to Authorize Staff to Seek Quotations for a Portable Sound System. Authorization to Seek Proposals for Design of EVP System RECOMMENDED MOTION: Move to Authorize Staff to Seek Proposals for Design and Construction Management Services in Connection with a Project to Install Emergency Vehicle Pre-Emption at Signalized Intersections. e. Award of Bid - Re-Carpeting of City Hall RECOMMENDED MOTION: Move to award the bid to re-Carpet Columbia Heights City Hall, Administration, Finance, Council, Police, and Public Areas, to Anderson's New Carpet Design for $25,260.00 for the Installation of Karastan/Bigelow Stati Tuft Carpet from General Government Buildings 411-41940-5120. Authorization to Seek Quotes to Replace Pavement Striper RECOMMENDED MOTION: Move to Authorize Staff to Seek Quotations for Replacement of the Redland Prismo Paint Striper. Authorization to Seek Bids for 1995 Street and Parking Lane Striping RECOMMENDED MOTION: Move to Authorize Staff to Seek Bids for the 1995 Street and Parking Lane Striping Contract. Authorization to Sell Surplus Playground Equipment RECOMMENDED MOTION: Move to Authorize Staff to Advertise and Sell the Above Listed Surplus Playground Equipment. Renewal of School Inspection Contract RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to Renew the School Inspection Contract Between the State Fire Marshal Division and the City of Columbia Heights Fire Department. ***d. ***g. ***h. COUNCIL AGENDA Page 4 Council Meeting of February 13, 1995 ***j. Tax Increment Administration Expense RECOMMENDED MOTION: Move to Authorize Payment of $11,691.10 for Administering the 1994 Tax Increment Financing Laws of Minnesota, with Expenses Being Charged to the TI Debt Service Fund as an Administrative Expense. k. Hardware Maintenance Contract for the IBM AS400 RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to Enter into a Five Year or 60 Month Extended Maintenance Option Contract with IBM Corporation at a Cost Not to Exceed $5,999.68. 1. Request for Assistance on Purchase of 675 47th Avenue N.E. RECOMMENDED MOTION: Move to Authorize the City Manager and Mayor to Provide $5,000 of 1995 Community Development Block Grant (CDBG) Neighborhood Revitalization Program Funds to Anoka County Community Assistance Programs, Inc. (ACCAP) for Use Toward the Purchase Cost of the Deteriorated Property at 675 47th Avenue N.E. (after July 1, 1995) With the Stipulation that ACCAP Abide by CDBG Program Rules in Regard to Purchase of the Property and That in the Sale of the New House to be Built on the Property, that a Good Faith Effort be Made to Select a Family That is a Resident of Columbia Heights. m. Award of Chair Repair and Replacement for City Council and Audience RECOMMENDED MOTION: Move to Authorize the Purchase of the 12 Chairs for the Council and Staff Through Lino Lakes Industries, in the Amount of $4,428 from General Government Buildings Fund 411-41940-5170. n. Award Demolition of 3909 Polk St. and 3932 Quincy Street RECOMMENDED MOTION: Move to Award the Demolition of 3909 Polk Street and 3932 Quincy Street to Thomas Contracting Based Upon Their Low, Qualified Responsible Quote in the Amount of $12,462 With Funds to be Appropriated From Fund 415-59408-3050 for 3909 Polk Street and From Fund 415-59507-3050 for 3932 Quincy Street, and Furthermore, to Authorize the Mayor and City Manager to Enter Into an Agreement for the Same. o. Other New Business 10. Reports a. Report of the City Manager b. Report of the City Attorney 11. Licenses *** RECOMMENDED MOTION: Move to approve the 1995 license applications as listed upon payment of proper fees, and those license applications as submitted from Lowell DeMars per memorandum dated February 13, 1995. 12. Payment of Bills *** RECOMMENDED MOTION: Move to pay the bills as listed out of proper funds. Adiournment RECOMMENDED MOTION: Move to adjourn. Pat Hentges, City Manager 95/10 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JANUARY 23, 1995 The Regular Council Meeting was called to order at 7:00 p.m. by Mayor Sturdevant. Jolly, Ruettimann, Peterson, Sturdevant - present 2. pLEDGE OF ALLEGIANCE 3. CONSENT AGENDA The following items were approved on the Consent Agenda: ~inutes for ADDroval The Council approved the minutes of the Regular Council Meeting of January 9, 1995 as presented. Establish Public Hearina Date for 1995 CDBG Program The Council established February 13, 1995 at approximately 7:15 p.m. as the date and time for the public hearing regarding the City application for fiscal year 1995 funding through the Anoka County Community Development Block Grant (CDBG) Program. License Revocation - Rental Pro_petty at 4514-4516 Fillmore Street Northeast The Council established a hearing date of February 13, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Alexander M. Cajucom, regarding rental property at 4514 - 4516 Fillmore Street Northeast. License Revocation - Rental ProDert¥ at 3902 - 3904 Reservoir Boulevard Northeast The Council established a hearing date of February 27, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against W. Patrick Moore regarding rental property at 3902 - 3904 Reservoir Boulevard. AccePt Donation from Col~mhia Heiahts Athletic Boosters The ~ouncil accepted the donation of $27,400 from the Col-mhia Heights Athletic Boosters for recreation program supplies. Authorization to Seek Bids for 1995-1996 Fall Tree ReDlantino The Council authorized staff to seek bids for the 1995-1996 fall tree replanting program. REGULAR COUNCIL MEETING JANUARY 23, 1995 PAGE 2 Authorization to Seek Bids for Road Materials The Council authorized staff to seek bids for the purchase of road materials. Authorization to Seek Bids for SCBA The Council authorized staff to seek bids through the Minnesota Fire Agencies Purchasing Consortium for the purchase of new self-contained breathing apparatus (SCBA) equipment for the Fire Department. License Applications The Council approved the 1995 license applications as listed upon payment of proper fees and approved the rental property license applications as listed on the January 23, 1995 memo from Lowell DeMars. Pa_Fment of Bills The Council approved the payment of bills as listed out of proper funds. APPROVAL OF CONSENT AGENDA Motion by Jolly, second by Peterson to approve the consent agenda as presented. Roll call: All ayes O?~N MIKE/PRESENTATIONS/PROCLAMATIONS Two residents requested an item bemoved forward on the agenda so it could be discussed earlier in the meeting. They were advised that Open Mike is for the purpose of discussing items which were not already on the agenda. The City Manager mentioned that this item was preceeded by some public hearings which were time specific in the notices. He recommended these public hearings be held before any items were brought forward. A resident stated his opinion of the Housing Maintenance Code, the condition of a lot where a house had been demolished, the tax delinquency status of a property in the City, Planning Department personnel and the recent sealcoating on Fifth Street° A third resident inquired what the process was and when it would commence for filling the vacancy on the City Council. He was advised this issue will be discussed at the February 6th Council work session. REGULAR COUNCIL MEETING JANUARY 23, 1995 PAGE 3 PUBLIC HEARINGS/ORDINANCES/RESOLUTIONS a. Resolution No. 95-06: Establishing the Sheffield Tax Increment Financina District and ADDrovina and Adopting the Tax Increment Financin~ Plan Related Thereto A homeowner in the Sheffield Neighborhood requested staff to explain tax increment financing. The City Manager responded to her inquiry and also addressed how it impacts properties in the area. - Motion byRuettimann, second by~eterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-06 RESOLUTION ESTABLISHING THE SHEFFIELD TAX INCREMENT FINANCING DISTRICT AND APPROVING AND ADOPTING THE TAX INCREMENT FINANCING PLAN RELATED THERETO BE IT RESOLVED by the City Council (the "Council") of the City of Columbia Heights, Minnesota (the "City"), as follows: Section 1. 1.01. It has been proposed that the City establish the Sheffield Tax Increment Financing District and approve and adopt the Tax Increment Financing Plan relating thereto, all pursuant to and in accordance with Minnesota Statutes. Section 469.001 through 469.047, inclusive, and ~innesota Statutes, Sections 469.174 through 469.179, inclusive; and 1.02. The Council has investigated the facts and has caused to be prepared the proposed Tax Increment Financing Plan for the Sheffield Tax Increment Financing District (the "Plan"), and 1.03. The City has performed all actions required by law robe performed prior to the establishment of the Sheffield Tax Increment Financing District and the adoption of the Plan relating thereto, including, but not limited to, notification of Anoka County and School District No. 13 having taxing jurisdiction over the property to beincluded in the Sheffield Tax Increment District, a review by the City Planning Co~mission of the proposed Plan and the holding of a public hearing upon published notice as required by law. REGULAR COUNCIL MEETING JANUARY 23, 1995 PAGE 4 Section 2. ~indings for the Establishment of the Sheffield Tax Increment Financing District and the A~proval of the Tax Increme~ Financing Plan Relating Thereto 2.01. The Council hereby finds that the Sheffield Tax Increment Financing District is a redevelopment district. 2.02. The Council hereby finds that the establishment of the Sheffield Tax Increment Financing District, and the approval of the Tax Increment Financing Plan relating thereto, is intended and, in the judgement of this Council, the effect of such actions will be to provide an impetus for redevelopment in the public purposes and accomplish certain objectives as · specified in the Plan. 2.03. The Council further finds that the proposed development,. in the opinion of the Council, would not occur solely through private investment within the reasonably foreseeable future and, therefore, the use of tax increment financing is deemed necessary; that the Plan conforms to the general plan for the development or redevelopment of the City as a whole; and that the Plan will afford maximum opportunity consistent with the sound needs of the City as a Whole, for the development of the Sheffield Tax Increment Financing District by private enterprise. 2.04. The Council further finds, declares and determines that the City made the above findings stated in Section 2 and has set forth the reasons and supporting facts for each determination in writing, attached hereto as Exhibit A. Section 3. Approval of the Plan 3.01. The Tax Increment Financing Plan for the Sheffield Tax Increment Financing District is hereby approved and adopted, and shall be placed on file in the office of the City Manager. 3.02. The staff of the City, the City's advisors and legal counsel are authorized and directed to request certification of the Sheffield Tax Increment Financing District with the County Auditor pursuant to Minnesota Statutes, Section 469.177, and to proceed with the implementation of the plan and for the purpose to negotiate, draft, prepare and present to this Council for its consideration all further plans, resolutions, documents and contracts necessary for this purpsoe. REGULAR COUNCILMEETING JANUARY 23,1995 PAGE 5 Passed this 23rd day of January, 1995. Offered by: Ruettimann Seconded by: Peterson Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary b. Public Hearina - Revocation/Suspension of a Rental License. 621-623 51st Avenue Northeast Motion by Peterson, second by Ruettimann to close the public hearing regarding the revocation or suspension of the rental license held byBonnie O'Donnell regarding rental property at 621-623 51st Avenue Northeast in that the property is now in compliance with housing maintenance code. Roll call: All ayes c. Resolution No. 95-07~ Public Nearing Regarding Revocation/Suspension of a Rental License at 4628-4634 Tyler The City Manager reviewed the work not completed on this property and the fees still outstanding. Discussion continued regarding the non-compliance features. Motion by Jolly, second by Ruettimann to close the public hearing. Roll call: All ayes Some members of the Council felt additional information should be gotten regarding outstanding work. Motion by Jolly, second by Ruettimann to table for further information. All ayes Motion by Jolly, second by Ruettimann to remove the matter from the table. Roll call: All ayes Motion by Jolly, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING JANUARY 23, 1995 PAGE 6 RESOLUTION NO. 95-07 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTALRENTALLICENSE(S) HELD BY Gary Eugene Hegenes, dba/Esquire Properties (HEREAFTER "LICENSE HOLDER"). WHEREAS, license holder is the legal owner of the real property located 4628 and 4634 Tyler Street Northeast, Columbia Heights, Minnesota, and WHEREAS, pursuant to Columbia Heights Code Section. 5.104(1)(A), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the license holder on January 4, 1995, of a public hearing to be held on January 23, 1995. NOW, THEREFORE, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on April 20, 1994, Enforcement Officer, Matthew D. Field, for the City of Columbia Heights, inspected the real property and incidental building(s) located there on at 4628 and 4634 Tyler Street Northeast, within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by Gary Eugene Hegenes, dba Edquire Properties. 2. Based upon said inspection of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to wit. See Attached Compliance Order 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). REGULAR COUNCIL MEETING JANUARY 23, 1995 PAGE 7 CONCLUSIONS OF COUNCIL 1. That the building(s) located at 4628 and 4634 Tyler Street Northeast are in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to th_e revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license(s) belonging to the License Holder described herein and identified bylicense number(s) 30119 and 30121 are hereby revoked; 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by the License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first date of posting of this order revoking the license as held by License Holder. Passed this 23rd day of January, 1995. Offered by: Seconded by: Roll call: Jolly Ruettimann All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary QLD BUSINESS Board/Commission Appointments The resident at 3815 Jackson Street again stated she wanted to discuss the proposed appointment of Sean Clerkin to the Police and Fire Civil Service Commission. REGULAR COUNCIL MEETING JANUARY 23, 1995 PAGE 8 Mayor Sturdevant advised her that he had been contacted by Sean Clerkin this evening. Mr. Clerkin requested his name be withdrawn from consideration for this appointment. The Mayor stated that Mr. Clerkin had taken this action in response to an editorial which appeared in a local newspaper. This resident stated she had nothing further to discuss. Another resident, who resides on 39th Avenue, felt Mr. Clerkin's withdrawal was not the issue. She is of the opinion that this appointment should have more discussion as to the process and the qualifications of the proposed appointee as well as other residents who were interested in serving on the Police and Fire Civil Service Commission. Discussion continued as to the Mayor's ranking of those interviewed and the specific qualifications of Mr. Clerkin to serve on this Commission. The Mayor agreed to have his rankings available for this resident by February 8th. Motion by Jolly, second by Ruettimann to appoint/reappoint the following residents to boards and commissions: Appoint Bruce Magnuson to the Park and Recreation Commission. Term to expire in April 2000. Appoint Dick Lawrence to the Police and Fire Civil Service Commission to fill the unexpired term of Bob Guzy. Term to expire in April 1997o Reappoint Dennis Stroik and Reuben Ruen to the Cable Communications Commission. Terms to expire in April 1997. Reappoint Pat Jindra to the Housing and Redevelopment Authority. Term to expire in April 2000. Reappoint Mike Zmuda and Toni LaMere to the Human Services Commission. Terms to expire in April 1998. Reappoint Nancy Hoium and Pat Sowada to the Library Board. Terms to expire in April 1998. Reappoint Charlie Peasha to the Merit Commission. Term to expire in April 1999. Reappoint Jim Fowler to the Planning and Zoning Commission. Term to expire in April 1999. Reappoint Bill Marshall to the Science, Technology and Energy Commission. Term to expire April 1998. REGULAR COUNCIL MEETING JANUARY 23, 1995 PAGE 9 Reappoint Joe Sturdevant to the Traffic Co~mission. Term to expire in April 1999. Roll call: All ayes PUBLIC W~ARINGS/RESOLUTIONS/ORDINANCES ¢continued% d. Resolution No. 95-08; RequestingMn/DOTto Replace Fence On Central Avenue Between 48th & 51st Avenues MotionbyRuettimann, second byPeterson to waivethe reading of the resolution there being ample copies available for the public. Roll call: All ayes I~SOLUTION NO. 95-08 REQUESTING Mn/DOT TO REPLACE MEDIAN FENCING ON CENTRAL AVENUE WHEREAS, the Minnesota Department of Transportation (MnDOT) has installed and maintains a fence in the median of Central Avenue (State Trunk Highway 65) from 48th Avenue to 51st Avenue; and WHEREAS, the primary purpose of this fence is to prevent pedestrians, especially school children, from crossing this busy highway at mid-block and direct them to the signalized intersections with crosswalk and/or pedestrian bridges; and WHEREAS, this fencing traps debris and requires a high level of maintenance resulting in additional costs; and WHEREAS, the current condition of the fencing would require replacement in the near future; and WHEREAS, there are alternate types of barriers, such as the concrete hersey barrier, that can perform the same function with less maintenance and that would trap less debris; NOW, THEREFORE, BE IT RESOLVED that the City Council of Columbia Heights requests that Mn/DOT replace the existing fencing with a suitable alternative barrier when funding and time allows. Passed this 23rd day of January, 1995. Offered by: Seconded by: Roll call: Ruettimann Peterson All ayes REGULAR COUNCIL MEETING JANUARY 23, 1995 PAGE 10 ATTEST: I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights at a duly authorized meeting thereof held on the 23rd day of January, 1995, as shown by the minutes of said meeting in my possession. Jo-Anne Student Deputy City Clerk e. Zaidan/Columbia Heights Business Center Agr~e~eDt 1) Approving an Amendment to the Tax Delinquency Agreement and the Purchase and Property Tax Agreement Motion by Ruettimann, second by Peterson to approve an amendment to the purchase and tax agreement allowing for an extension to March 31, 1995 and that the Mayor and City Manager be authorized to sign the same. Roll call: All ayes 2) Resolution No. 95-09 Requesting Classification of Tax Forfeited Property as Non-Conservation and Approving Deed in Lieu of Tax Forfeiture Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 92-09 RESOLUTION REQUESTING CLASSIFICATION OF TAX-FORFEITED PROPERTY AS NONCONSERVATION AND APPROVING DEED IN LIEU OF TAX FORFEITURE UNDER MINNESOTA STATUTES, SECTION 280.385. WHEREAS, the City of Coln~bia Heights (the "City") has entered that certain Tax Delinquency Agreement among the City, the Housing and Redevelopment Authority in and for the City of Columbia Heights (the "Authority"), Anoka County and Zaidan Holdings, Inc. ("Zaidan") dated November 23, 1994 (the "Agreement") regarding certain property in the City described as Exhibit A attached hereto (the "Property"); and WHEREAS, pursuant to the Agreement, Zaidan proposes to give to the State of Minnesota a deed in lieu of tax forfeiture for the Property in accordance with Minnesota Statutes, Section 280.385, (the "Act"); and REGULAR COUNCIL MEETING JANUARY 23, 1995 PAGE 11 WHEREAS, the City Council is required to consent to such deed in lieu of tax forfeiture under the Act; and WHEREAS, the City Council is also required to approve the classification of the Property as nonconservation or conservation under Minnesota Statutes, Section 282.01, subdivision 1; and WHEREAS, the City Council has determined that it is in the best interests of the City and its residents to approve the deed in lieu of tax forfeiture in accordance with the Agreement and the Act, and to approve the classification of the Property as nonconservation. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS RESOLVES AS FOLLOWS: 1. The Council consents to a deed in lieu of tax forfeiture for the Property from Zaidan to the State pursuant to the Act. 2. The City Council requests and approves classification of the Property as nonconservation in accordance with Minnesota Statutes, Section 282.01, subd. 1. 3. City officials are authorized and directed to execute any certificates or other documents necessary to facilitate the conveyance of the Property in accordance with the Act and the Agreement. Passed this 23rd day of January, 1995. Offered by: Ruettimann Seconded by: Peterson Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary COMMUNICATIONS a. Heritaae Heights Development Motion by Ruettimann, second by Peterson to approve the preliminary plan and the final plat for the Heritage Heights Development. Roll call: All ayes REGULAR COUNCIL MEETING JANUARY 23, 1995 PAGE 12 b. Membership Due~ in North Metro Mayors Association Motion by Jolly, second by Peterson to authorize the payment of $11,766 to the North Metro Mayors Association for payment of the City's 1995 membership dues. Roll call: All ayes 9. NEW BUSINESS ae Purchase of Police Vehicles Motion by Ruettimann, second by Peterson to authorize the purchase from the Hennepin County Contract ~3309A4 three 1995 Ford Crown Victoria police vehicles, one parts manual, and one shop manual for a total of $49,476.00 from Superior Ford, Inc. and that the Mayor and City Manager be authorized to sign a contract for the same. Roll call: All ayes b. Celebrate Heights Pride Motion by Ruettimann, second by Peterson to approve the joint participation of Celebrate Heights Pride with the Columbia Heights Chamber of Commerce Board of Directors and Independent School District #13 School Board on May 15 - 20, 1995 and all activities included therein. Roll call: All ayes c. ~995 T-Shit%, Baseball Caps and Equipment Purchase Motion by Ruettimann, second by Peterson to authorize the purchase of t-shirts and caps for $8,615.19 from Mecca Sportswear and for various athletic equipment for $5,654.10 from Sports Supply Group, based on low, informal price quotations and to authorize the Mayor and City Manager to sign a contract for the same. Roll call: All ayes d. Establish Date for Board of Review Motion by Ruettimann, second by Peterson to establish the date of the Local Board of Review for Monday, April 17, 1995 at 7:00 p.m. which will be held in the Council Chambers and that the City Manager be responsible for notifying residents of University Heights and LaBelle Condominiums of this date. Roll call: All ayes REGULAR COUNCIL MEETING JANUARY 23, 1995 PAGE 13 e. Approval of Job DescriDtion and Establishment of Salary Ranae for MIS Coordinator Motion by Jolly, second by Sturdevant to approve the job description for MIS Coordinator and establish the 1995 and 1996 wage ranges for the position as follows: 1995: Entry - $2,894~ 6 months - $2,993~ one year - $3,092~ two years - $3,190 and three years - $3,289 1996: Entry - $2,974~ 6 months - $3,075~ one year - $3,176~ two years - $3,278 and three years - $3,379, and to authorize staff to fill the position. Roll call: All ayes fe Authorization for D.A.R.E. Out-of-Town Trainina Motion by Peterson, second by Ruettimann to authorize the attendance of Officers McGee, Bartlett, Fuerst and Vaughn at the 6th Annual Minnesota of D.A.R.E. Officers Educational Seminar in Duluth, Minnesota, February 17 - 20, 1995 and that registration fees be paid from D.A.R.E. Line 270-42160-3105; hotel, meal expenses and mileage be paid from D.A.R.E. Line 270-42160-3320. Roll call: All ayes Reject Contract for Dredging of LaBelle Pond Only one bid was received for this project. Staff felt this was due to vendors hesitancy in placing their equipment on the thin ice on LaBelle Pond. Also, the one bid received was far outside of the budgeted funding. Motion by Ruettimann, second by Peterson to reject the bid for Project $9312 as it falls outside the budgeted funding. Roll call: All ayes 10. R~_Dort of the City Manaaer The City Manager's report was submitted in written form and the following item was discussed: Status of MPRS: Councilmember Ruettimann inquired as to the status of the hiring list produced by MPRS. The City Manager advised that the list has been recertified. REGULAR COUNCIL MEETING JANUARY 23, 1995 PAGE 14 Report of the City Attorney Councilmember Ruettimannquestionedwhetherthe proposed turn back of County Road 104 can be reversed or stopped. The City Attorney responded it cannot be stopped nor changed. There is authority in statute to allow this action. ADJO~NT Motion by Peterson, second by Jolly to adjourn the meeting at 9:02 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS Meeting of: February 13, 1995 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER NO: J COMMUNITY DEVELOPMENT APPROVAL ITEM: FISCAL YEAR 1995 COMMUNITY · , BY: ~'q]~DNA~D ~CHNEIDER DEVELOPMENT BLOCK GRANT PROGRAM DATE: February 3, 1995 (Project Selection/Application) Annually the City is allocated federal Community Development Block Grant (CDBG) entitlement funds through the Anoka County CDBG Entitlement Program. Approximately $260,000 to $290,000 are expected to be allocated to the City of Columbia Heights for FY 1994. The exact amount is not known but is expected to be similar to the FY1994 amount of $286,262. A proposed program attached as Appendix "A", for the use of funds has been prepared based on City Council worksessions. Prior to City Council approval of a program for the use of the FY1995 CDBG funds, a public hearing must be held and any other public input must be heard and considered. As per City Council approval, a hearing has been scheduled for February 13 at approximately 7:15 p.m. A copy of the official published notice in regard to the scheduled public hearing is attached as Appendix "B". Also, a copy of the "Current CDBG/HOME Program Status" as of 12- 31-94 is attached as Appendix "C" and an Anoka County Community Development Block Grant Work Schedule is attached as Appendix "D" RECOMMENDED ACTION: Open hearing. Hear comments. Close hearing. Approve following motion. RECOMMENDED MOTION: Move to approve the following as the 1995 community Development Block Grant (CDBG) Program for the City of Columbia Heights with the HRA Executive Director and Chair authorized to prepare and submit the formal application for such funds: CITY PROJECTS TO BE FUNDED WITH FY1995 CDBG GRANT FUNDS. Neighborhood Revitalization with Priority Use of Funds in Sheffield Neighborhood $120,000 to $130,000 B. Housing Rehabilitation (City-Wide) 118,338' to 138,338'* C. Public Service Grants 21,662 to 21,662 1. Senior Outreach Program for Col. Hts. -11,662 (Anoka County Community Action Program) 2. Southern Anoka County Community Assist. - 4,000 3. Alexandra House (Columbia Heights) - 3,000 4. Hot Meals for Shut-Ins (Meals on Wheels) - 3,000 for Columbia Heights D. TOTAL $260,000*** $290,000*** If funding is less than $260,000 the amount reduced would be taken off the amount for Housing Rehabilitation. If total funding is more than $290,000 the additional amount would be added to the amount for Housing Rehabilitation. *** Includes approximately $30,000 to $35,000 for Columbia Heights's share of the County-wide CDBG/HOME Program allocation for housing rehabilitation. COUNCIL ACTION: Housing & Redevelopment Authority of Columbia Heights Euaebius I-letnlz Palrtcia Jindra Brace Nawnx~ Richard Dtmtin Dona~ J. Murzyn, Jr. 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857 · (612) 782-2854 PROPOSED 1995 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR CITY OF COLUMBIA HEIGHTS FISCAL YEAR (FY) 1995 GRANT Amount expected $260,000 to $290,000 (Received $286,262 for FY 1994) PROJECT PROPOSED FOR FUNDING WITH FY1995 CDBG GRANT FUNDS. ae Neighborhood Revitalization with Priority Use of Funds in Sheffield Neighborhood $ 120,000 to 130,000 B. Housing Rehabilitation (City-Wide) 118,338, to 138,338,* C. Public Service Grants 21,662 to 21,662 1. Senior Outreach Program - $11,662 for Columbia Heights (Anoka County Community Action Program) Southern Anoka Community - 4,000 Assistance (SACA) Food Shelf 3. Alexandra House - 3,000 for Columbia Heights Hot Meals for Shut-Ins - 3,000 Meals on Wheels for Col. Hts. D. TOTAL $ 260,000*** $ 290,000*** * If funding is less than $260,000, the amount reduced would be taken off the amount for Housing Rehabilitation. If funding is more than $290,000 the additional amount would be added to the amount for Housing Rehabilitation. Includes approximately $30,000 to $35,000 for Columbia Heights' share of the countywide CDBG/HOME Program allocation for housing rehabilita- tion. cdbgpro/2-3-95 Equal Opportunity Employer Equal Housing Opportunity Agency Focus News AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA) cOUnTY Of ANOKA) SS. Richard Roberts, being duly sworn on an oath that he is the publisher or authorized agent and employee of the publisher of the newspaper known as Focus News. and has full knowledge of the facts which are stated below. (A) The newspaper has complied with all of the requirements constituting qualifi- cation as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07 and other applicable laws, as amended. (B) The printed (Official Publication) City of Columbia Heights Notice of Pub. Hear. Selection of Activities to be Funded Under Comm. Dev. Block Grant which is attached, was cut from the columns of said newspaper, and was printed and published once each week, for 1 successive weeks; it was first published on Tuesday the ~4 day of January, 1995, and was thereafter printed and published on every Tuesday to and including the day of ,1995; and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: abcdefghij klnmopqrstuvwxyz Title: Publisher Cit~ Oof;;C~l~mbia ~ei'~h~: · .. AL PUBLICATION '~'.. NOTICE OF PUBUC HEARING" Notice le hereby given that the Clty~ Council of the'City of Co umbla Heights, Minnesota will hold a public hearing to con- sider Ihe ,election of activities to be funded 'under the .City's 1995 Anoke County Community Development Block Grant The City anticipates that t w rece ve approximately $260,000 to '$290,000 in funding for the 1995 program year Th hearing wll be held in the Council Chambers, City Hall, 590 40th Avenue NE, Columbia Heights, Minnesota on Monday, February 13, 1995 at approximately 7:15 p.m. All persons having an interest in Ihe pro. gram will be given the'opportunity to be heard. Auxiliary aide for handicapped per- sons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, ext. 209 to make arrangements· Persons requiring a for- eign/sign language interpreter should call Don Schfieider et 782-2854. Patrick W. Hantges City Manager (January 24, 1995) Columbia Heights Focus News Acknowledged before me on this 25 day of January , 1995. ! :;~ NOTARY PUBLIC - MIN~' £.'CT /~}1~11~1'1'~ HENNEP N COUNTY ~'~ ~ ~offim. la~on expires , C -20-98 I~~ ~- -~ ~-~, ~'~'~ Notary Public RATE INFORMATION (1) Lowest classified rate paid by commercial users $ 1.70 per line for comparable space (2) Maximum rate allowed by law for the above matter $ 1.70 per line (3) Rate actually charged for the above matter $ .79¢ per line Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857. (612) 782-2854 CURRENT CDBG/HOME PROGRAM STATUS 1/11/95 1. 1993 CDBG/HOME PROGRAM (7/1/93 to 12/31/94) ' PRO-I I JECTI NAME 328 Public Service CDBG I . I I 41,2441 I I 330 INeighborhood , I Revitalization 34,3001 I I Architectural ' Barrier Removal I Housing ' Rehabilitation I I ! 125,9051 I I 331 353 HOME .. I I 54,1951 70,000 I HRA 0 0 0 ~ I I I I 17,5001 I 1 TOTAL 41,244 I I 255,6441 70,0001 17,5001 AMOUNT USED BALANCE 41,244.00 00.00 34,300 26,030.45 8,269.55 125,905 22,878.32 141,695.00 141,695 103,026.68 00.00 I TOTALS z 343,1441 231,847.771 111,296.23 * Includes Alexandra House Capital Drive participation of $13,500 and Alexandra House public service general program allocation of $3,500. ** Includes $27,300 from City CDBG Entitlement and $26,895 from Anoka County Country-wide allocation of CDBG Entitlement Program Rehabilitation funds. *** Committed on purchase of 4612 Taylor St. N.E. **** $78,080.56 of this is committed to projects in process. 1994 CDBG/HOME PROGRAM (7/1/94 to 12/31/95) PRO-I JECT NAME HRA TOTAL 428 Public Service 0 16,110 430 Neighborhood Revitalization CDBG HOME 16,110 0 219,000 0 * 51,152 120,000 0 453 Housing Rehabilitation 219,000 171,152 ' I TOTALS , 286,2621120,000~ 0 I 406,262'~ * Duplex Renovation AMOUNT USED 5,220.61 69,715.00 33,925 108,860.611 BALANCE 10,889.39 149,285.00 137,227.00 297,401.391 CDBGHO Equal Opportunity Employer Equal Housing Opportunity Agency ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT WORK SCHEDULE - 1995 Dec. 1- Dec. 30 Jan. 3- Jan. 20 Jan. 23- Feb. 28 Jan. 26 Feb. 15-Mar. 15 Mar. 15 - Apr. 7 Mar. 23 Mar. 30 2nd Tues. Apr. (Apr. 11) Apr. 11 -Apr. 18 3rd week in April Apr. 27 2nd Tues. May (May 9) May 12 July 3 Initial discussions among local staff/elected officials concerning new projects. City/County discussions about new projects. (Time to resolve eligibility, etc.) Any local public hearings. *City develops and submits grant request to County. Intergovernmental Committee considers extension requests for unspent funds from prior years. County assists cities/towns to refine 1995 project application requests (gathering local data, supporting material, etc.) County develops final grant request including all city/town project requests, HAP, goals, objectives, and budget. Intergovernmental Committee reviews 1995 grant request. Publish public hearing notice. County Board Public Hearing. Complete final grant writing and grant notice for publication. Re-publish Proposed 1995 Application if necessary. Intergovernmental Committee reviews final grant request. County Board reviews final document. Submit grant request to HUD. Funding availability communities will receive notice of availability from Anoka County. *Anoka County must submit the Proposed 1995 CDBG Program to Dakota County to be included in the four-county Consortium Plan required by HUD. CITY OF COLI~BIA HEIGHTS Meeting of: February 13, 1995 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER NO: ~ COMMUNITY DEVELOPMENT APPROVAL DEVELOPMENT BLOCK GRANT PROGRAM DATE: February 3, 1995 ' (Project Selection/Applicat ion ) Annually the City is allocated federal Community Development Block Grant (CDBG) entitlement funds through the Anoka County CDBG Entitlement Program. Approximately $260,000 to $290,000 are expected to be allocated to the City of Columbia Heights for FY 1994. The exact amount is not known but is expected to be similar to the FY1994 amount of $286,262. A proposed program attached as Appendix "A", for the use of funds has been prepared based on City Council worksessions. Prior to City Council approval of a program for the use of the FY1995 CDBG funds, a public hearing must be held and any other public input must be heard and considered. As per City Council approval, a hearing has been scheduled for February 13 at approximately 7:15 p.m. A copy of the official published notice in regard to the scheduled public hearing is attached as Appendix "B". Also, a copy of the "Current CDBG/HOME Program Status" as of 12- 31-94 i8 attached as Appendix "C" and an Anoka County Community Development Block Grant Work Schedule is attached as Appendix "D". RECOMMENDED ACTION: Open hearing. Hear comments. Close hearing. Approve following motion. RECOMMENDED MOTION: Move to approve the following as the 1995 community Development Block Grant (CDBG) Program for the City of Columbia Heights with the HRA Executive Director and Chair authorized to prepare and submit the formal application for such funds: CITY PROJECTS TO BE FUNDED WITH FY1995 CDBG GRANT FUNDS. Neighborhood Revitalization with Priority Use of Funds in Sheffield Neighborhood $120,000 to $130,000 B. Housing Rehabilitation (City-Wide) 118,338' to 138,338'* C. Public Service Grants 21,662 to 21,662 1. Senior Outreach Program for Col. Hts. -11,662 (Anoka County Community Action Program) 2. Southern Anoka County Community Assist. - 4,000 3. Alexandra House (Columbia Heights) - 3,000 4. Hot Meals for Shut-Ins (Meals on Wheels) - 3,000 for Columbia Heights D. TOTAL ~260t000'** ~290f000'** If funding is less than $260,000 the amount reduced would be taken off the e mount for Housing Rehabilitation. If total funding is more than $290,000 the additional amount would be added to the amount for Housing Rehabilitation. *** Includes approximately $30,000 to $35,000 for Columbia Heights's share of the County-wide CDBG/HOME Program allocation for housing rehabilitation. COUNCIL ACTION: 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Housing & Redevelopment Authority of Columbia Heights Fax: (612) 782-2857- (612) 782-2854 PROPOSED 1995 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR CITY OF COLUMBIA HEIGHTS ® FISCAL YEAR (FY) 1995 GRANT Amount expected $260,000 to $290,000 (Received $286,262 for FY 1994) PROJECT PROPOSED FOR FUNDING WITH FY1995 CDBG GRANT FUNDS. ae Neighborhood Revitalization with Priority Use of Funds in Sheffield Neighborhood $ 120,000 to 130,000 B. Housing Rehabilitation (City-Wide) 118,338, to 138,338-* C. Public Service Grants 21,662 to 21,662 1. Senior Outreach Program - $11,662 for Columbia Heights (Anoka County Community Action Program) Southern Anoka Community - 4,000 Assistance (SACA) Food Shelf 3. Alexandra House - 3,000 for Columbia Heights Hot Meals for Shut-Ins - 3,000 Meals on Wheels for Col. Hts. D. TOTAL ~ 260f000,** ~ 290f000,** If funding is less than $260,000, the amount reduced would be taken off the amount for Housing Rehabilitation. If funding is more than $290,000 the additional amount would be added to the amount for Housing Rehabilitation. Includes approximately $30,000 to $35,000 for Columbia Heights' share of the countywide CDBG/HOME Program allocation for housing rehabilita- tion. cdbgpro/2-3-95 Equal Opportunity Employer Equal Housing Opportunity Agency Focus News AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA) COUNTY Of ANOKA) Richard Roberts, being duly sworn on an oath that he is the publisher or authorized agent and employee of the publisher of the newspaper known as Focus News. and has full knowledge of the facts which are stated below. (A) The newspaper has complied with all of the requirements constituting qualifi- cation as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07 and other applicable laws, as amended. (B) The printed (Official Publication) City of Columbia Heights Notice of Pub. Hear. Selection of Activities to be Funded Under Comm. Dev. Block Grant which is attached, was cut from the columns of said newspaper, and was printed and published once each week, for 1 successive weeks; it was first published on Tuesday the ;~4 day of January, 1995, and was thereafter printed and published on every Tuesday to and including the day of ,1995; and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: abcde fghijldmnopqrstuvwxyz By: Title: Publisher ~ Cit~ (if C(jrU~nbia ~e~l~Es ': · ' £' OFFICIAl. I~IBLICATIOH ~,~:-. - '~,. ~EOF~B~H~NQ '~ '/ :_ ~on~e Il hereby given ~at the City uounct[ of ~e'Cl~ of ~lumbla Hel~ts. 'under the .Clty's_1995 Anoka[ Coun~ Communl~ Development Block Grant · Ci~ anti.pates lhat t'will receive approx merely $260,000 to '$290,000 in ~nding for the 1995 program year. Th s hearing will be held In the Council Ch~em, CI~ Hal~ 5~ ~th Avenue NE, ~lumbia Heights. Minnesota on Monday, Febma~ 13, 1995 at approximately 7:15 p.~ ~1 ~ns ~ ~ interest in ~e p~ gram ~ill be ~ven the'op~unity to be ~ns ~ syllable u~n request ~en the request ts made at least 96 hours in advance. Please call the City Council S~ret~ at 782-28~, ext. 209 to make ~ran~ements. Pomona requiring a for- e~mgn language Info.refer should call Don ~h~ei~r at ~-28~. Pa~ck W. Henrys - CI~ M~a~r (Janua~ 24, 1995) Columbia Heights F~us News Acknowledged before me on this 25 day of January , 1995. Notary Public RATE INFORMATION (1) Lowest classified rate paid by commercial users $ for comparable space (2) Maximum rate allowed by law for the above matter $ (3) Rate actually charged for the above matter $ 1.70 per line 1.70 per line .79¢ per line i Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857 · (612) 782-2854 CDBG/HOME PROGRAM STATUS 1/11/95 1993 CDBG/HOME PROGRAM (7/1/93 to 12/31/94) i JECT NAME i CDBG 328 330 331 353 I I Public Service I 41,244 I I Neighborhood Revitalization I 34,300 I Architectural Barrier Removal I 125,005 ! ! Housing I ** Rehabilitation I 54,195 I ! I I TOTALS I 255t644 0 I 0 41,2441 0 I 0 34,300[ 0 I 0 125,9051 70,0001 17,500 141,695 70,0001 17,5001 343,144 ' AMOUNT ! TOTAL I USED 41,244.00 26,030.45 BALANCE ! 00.00 I *** 8,269.55 22,878.32 103,026.68 ! ! ! ! ! ! 141,695.001 00.001 I I ! I I I I I 231,847-771 111,296.231 * Includes Alexandra House Capital Drive participation of $13,500 and Alexandra House public service general program allocation of $3,500. ** Includes $27,300 from City CDBG Entitlement and $26,895 from Anoka County Country-wide allocation of CDBG Entitlement Program Rehabilitation funds. *** Committed on purchase of 4612 Taylor St. N.E. **** $78,080.56 of this is committed to projects in process. o 1994 CDBG/HOME PROGRAM (7/1/94 to 12/31/95) ' PRO-I , JECTI NAME I CDBG I HOME ! ! I 428 IPublic Service I 16,1101 0 ! ! ! 430 INeighborhood IRevitalization I 219,0001 0 453 IHousing I I * IRehabilitation I 51,1521120,000 ! ! ITOTALS I 286,2621120,0001 * Duplex Renovation 0 0 219,000 0 171,152 0 I 406,262 ' AMOUNT TOTAL t USED ! BALANCE ! ! 16,1101 5,220.611 10,889.39 ! ! ! I 69,715.001 I I I I I I I [ 33,9251 ! ! ! I 108r860.611 149,285.00 137,227.00 297,401.39~ CDBGHO Equal Opportunity Employer Equal Housing Opportunity Agency ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT WORK SCHEDULE - 1995 Dec. I-Dec. 30 Jan. 3- Jan. 20 Jan. 23 - Feb. 28 Jan. 26 Feb. 15-Mar. 15 Mar. 15 - Apr. 7 Mar. 23 Mar. 30 2nd Tues. Apr. (Apr. I 1) Apr. 11 -Apr. 18 3rd week in April Apr. 27 2nd Tues. May (May 9) May 12 July 3 Initial discussions among local staff/elected officials concerning new projects. City/County discussions about new projects. (Time to resolve eligibility, etc.) Any local public hearings. *City develops and submits grant request to County. Intergovernmental Committee considers extension requests for unspent funds from prior years. County assists cities/towns to refine 1995 project application requests (gathering local data, supporting material, etc.) County develops final grant request including all city/town project requests, HAP, goals, objectives, and budget. Intergovernmental Committee reviews 1995 grant request. Publish public hearing notice. County Board Public Hearing. Complete final grant writing and grant notice for publication. Re-publish Proposed 1995 Application if necessary. Intergovernmental Committee reviews final grant request. County Board reviews final document. Submit grant request to HUD. Funding availability - communities will receive notice of availability from Anoka County. *Anoka County must submit the Proposed 1995 CDBG Program to Dakota County to be included in the four-county Consortium Plan required by HUD. CITY OF COLUMBIA IiEIGHTS Meeting of February 13, ,1995 AGENDA SECTION: Public Hearings/ ORIGINATING DEPARTMENT: CITY MANAGER Ordinances & Resolutions Fire APPROVAL NO: 6 ITEM: Hearing for Revocation, Suspension, BY: Lowell DeMal~ ~ Y~~~~ and/or other appropriate disposition of Rental License DATE: Feb 6, 1995 DATE: NO: ~ Revocation of the license to operate a rental unit(s) within the City of Columbia Heights is requested against Alexander M. Cajucom regarding rental property at 4514/16 Fillmore Street NE. The license is identified by number 80114. The property has had several uncorrected Housing Maintenance Code violations since October 4, 1994. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 95-10, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 95-10, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Alexander M. Cajucom Regarding Rental Property at 4514/16 Fillmore Street NE. 95-30 COUNCIL ACTION: RESOLUTION 95- 10 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY Alexander M. Cajucom (HEREAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4514/16 Fillmore Street NE , COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1) (A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON January 26 , 19 95, OF A PUBLIC HEARING TO BE HELD ON February 13 , 19 95. NOW, THEREFORE, IN ACCORDANCE WITH -THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on July 21 , 19 94, Enforcement Officer, Gary Gorman , for the City of Columbia Heights, inspected the real property and incidental buildings located thereon at 4514/16 Fillmore Street NE , within the City of Columbia Heights, Minnesota, and owned, according to the application for rental license on file for the above-described real property by Alexander M. Cajucom 2. Based upon said inspection of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code and Licensing Rental Units were found to exist, to wit. See Attached Compliance Order 3. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1) (d). CONCLUSIONS OF COUNCIL 1. That the building located at 4514/16 Fillmore Street NE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number 80114 is hereby revoked/~= ...... (cross out one); 2. The City shall post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. Ail tenants shall remove themselves from the premises within 60 days from the first date of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19__ MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR Insp bate Inspection Type Inspector ID/Name Follow Up Marrative o! Inspector's Findings Date ~ INA~CE 01-06-1997 H.M.C.FOLLON-UP 2 17310 HINRICHS, RICHARD 02-0S-1995 Jlation Details: I...4516...CORRECTED 1-6-95 ..... REFIRGERATOR DA#AGED, INOPERABLE 2...4516...KITCHEM SlMK, DAMAGED FAUCET HANDLE )...4516...KITCHEN SIMK DRAIMPIPES LEMKIMG 4...4516..,UMI1 IMFESTED WITH GUGS S...4516...IMTERIOR SIDE OF NIMDOIIS, FIMISN D[TERIORATED 6...4516...[XTERIOR SIDE OF IIMOON FINISH DETERIORATED ?..,4~16...SMOKE DETECTOR GOING OO#MSTAIRS DANAGED/IMOPERABLE 8...4S16...#0 SMOKE DETECTIOM EQUIPMENI OM MAIM FLOOR 9...4516,..M0 GNOKE DETCTIOM EgUI~EMT OM 2MD FLOOR IO..4516...BATNROOM TUB DRAIM DAMAGED 11..4516...CORRECTEDD 1-~-95 ..... OONMSTAIRS TOILLrl GAACKED, LEAKIM$ 12..4516...FRONT DOOR, TORN SCREEN I)..451~...MISSIMG #IMDON SEAL, OUTSIDE, IIORTH SIDE, ~ID STORY 14..NORTH SIDE OF UNIT OUTSIDE AT CHIMNEY, LARGE SAP 15..~!SCELLAMEOUS OUTSDIE STORAGE, TIRES, FEMCIMG, L~BER, CFTC. 16...DAMAGED NINDONS IM GARAGE 17..GUlTER LOOSE, OOUTHNEST CORNER IB.,FENCE DAMAGED, NEEDS PAIMT, SOUIN SIDE OF BUILDING Ig..4714...NEST SIOE, LONER LARGE NIMDON DAMAGED CO~RECIIVE ACIIONS: ~,..4516t 2...45!6. 3..,45:6...SHALL (...4516...SHALL 5...4516...SHALL 6..,4516.,.SHALL 7..,4516...SHALL 8...4$16...SHALL 9...4516,..SHALL ,.CORRECTED 1-6-95 ..... SHALL REPAIR/REPLACE DAMAGED REFRIGERATOR ..SHALL REPLACE DANAGED KITCHEN FAUCET HANDLE REPLACE LEAKING KITCHEN SIM~ PLUMBINg SPRAY UNIT FOR BUGS. PROFESSIONAL EXTERMINATION REFINISH INTERIOR SIDE OF ALL NZNDONS SCRAPE, RECAULK AND REFINISH EXTERIOR SIDE OF ALL NINDONS REPLACE DAMAGED SMOKE DETECTOR GOING DONN SIAIRS INSTALL SMOKE DETECTOR OH MAIN FLOOR INSTALL SMOKE DETECTOR ON 2ND FLOOR JO..4~16...SHALL REPLACE DAMAGED TUB DRAIN ]J..4516...CORRECT£D J-6-95 ..... SHALLREPLACE CRACKED TOILET J2,,4516...SHALL REPLACE DAMAGED FROMT DOOR SCREEN 13 ....SHALL REPLACE MISSING NIMDON SEAL, ~ORTH SIDe, ~ FLOOR 14 ....SHALL REPAIR VOID Al CHIMMEY OM #ORT#~D[ 1F UMIT 15 ....SHALL REMOVE ALL OUISIDE STORAGE AIIDTI~H 16 ....SHALL REPLACE ALL DANAGED GARAGE #IM))ONS J? ....SHALL RECONNECT GUTTER ON SOUTNNEST CORNER I8 ....SHALL REPLACE ALL IN~IAGED SECTIONS OF FENCE 19 ....SHALL SCRAPE AND PAINT FENCE 20..4516..SHALL REPLACE DARAGEO NEST LOllER NINDON Resolved CITY ORDINANCE 5A 201(1)( THE ABOVE NOTED ITEMS ARE VIOLATIONS OF THE FOLLO#IMG HOUSING MAINTENANCE CODE SECTIONS: 01-06-1995 H.M.C.FOLLON-UP 2 , FOOD STORAGE, PREPARATION PROBER Chief ¢ol umbia Date: 02-09-1995 Violation Number Reslv? OWNER ID: 80114 PROPERTY ID: 80114 OCCUPANCY ID: 0 INSPECTION DATE: 02-08-1995 DATE/NEXT INSP: Heights Fi re Department CH Violations by Inspection From Date:02-08-1995 To Date:02-08-1995 (C~SAO1) Follow-up Date Inspection Activity OWNER ORGANIZATION: CAJUCOM DUPLEX RENTALS PROPERTY NAME/DESC: 4514/16 FILLMORE CAJUCOM DUPLEX RENTALS 94 N.M.C.FOLLOW-UP FINA 8O9 ORGANIZATION NAME: INSPECTION TYPE: INSP DISTRICl: Warning Injunction Referred To Ltr Date Date Page t: 1 Citation Number CONTACT NAME: CAJUCOM, ALEXANDER MARK OCCUP CONTACT: CALUCOM, ALEXANDER M. START TIME: 1515 FINISH TIME: PARCEL NUMBER: 25 30 24 33 0113 1545 02-08-1995 5 CITY ORDINANCE Viol. Code Section: Vio]ation Details : VIOLAIIONS REMAINING UNCORRECIED FROM INITIAL INSPECTION DATED 10-5-94: J,..4516...CORRECTED 1-6-95 2...4516...CORRECTED 2-8-95 3...4516...CDRREClED 2-8-95 4...4516...UNI1 INFESIED WIT~ BUGS 5...4516...INTERIOR SIDE OF WINDOWS, FINISH DETERIORATED 6...4516...EXlERIOR SIDE OF WINDOW FINISH DETERIORAIED 7...4516...CORRECTED 2-8-95 8...4516...N0 SMOKE DETECTION EQUIPMENT ON MAIN FLOOR 9...4516...CORRECTED 2-8-95 10..4516...BATHROOM TUB DRAIN DAMAGED 11..4516..,CORRECTED 1-6-95 12..4516...CORRECiED 2-8-95 I$..4516...MISSING WINDOW SEAL, OUTSIDE, NORTH SIDE, 2ND STORY 14..NORT~ SIDE OF UNIT OUTSIDE AT CHIMNEY, LARGE GAP ~ROBER Chief ,¢o 1 um bi Heights Fi re Department CH Violations by Inspection From Date:02-08-1995 To Date:02-08-1995 Date: 02-09-1995 Page l: 2 Violation Number Reslv? Follow-up Date Inspection Activity Warning Injunction Citation Referred To Ltr Date Date Number I$..MISCELLANEOUS OUTSDIE STORAGE, TIRES, FENCING, LUHBER, ETC. 16..DAMAGED WINDOWS IN GARAGE 17..CORRECTED 2-8-95 18..FENCE DAMAGED, NEEDS PAINT, SOUTH SIDE OF BUILDING 19..4514...WEST SIDE, LONER LARGE MINOOW DAMAGED CORRECTIVE ACTIONS: I...4516...CORRECTED 1-6-95 ..... SHALL REPAIR/REPLACE DAHAGED REFRIGERATOR 2...4516...SHALL REPLACE DAMAGED KITCHEN FAUCET HANDLE 3...4516.m.SHALL REPLACE LEAKING KITCHEN SINK PLUMBING 4...4516...SHALL SPRAY UNIT FOR BUGS. PROFESSIONAL EXTERMINATION 5...4516...SHALL REFINISH INTERIOR SIDE OF ALL WINDOWS 6...4516...SHALL SCRAPE, RECAULK AND REFINISH EXTERIOR SIDE OF ALL WINDOWS 7...4516...SHALL REPLACE DAMAGED SMOKE DETECTOR GOING DOWN STAIRS 8...4516...SHALL INSTALL SMOKE DETECTOR ON HAIN FLOOR g...4516...SHALL INSTALL SMOKE DETECTOR ON 2ND FLOOR 10..4516...SHALL REPLACE DAMAGED TUB DRAIN 11..4516...CORRECTED 1-6-95 ..... SHALL REPLACE CRACKED TOILET 12..4516...SHALL REPLACE DAHAGED FRONT DOOR SCREEN 13 ....SHALL REPLACE MISSING WINDOW SEAL, NORTH SIDE, 2ND FLOOR 14 ....SHALL REPAIR VOID AT CHIMNEY ON NORTH SIDE OF UNIT 15 ....SHALL RENOVE ALL OUTSIDE STDRAGE AND TRASH 16 ....SHALL REPLACE ALL DAMAGED GARAGE WINDOWS 17 ....SHALL RECONNECT GUTTER ON SOUTHWEST CORNER 18 ....SHALL REPLACE ALL DAMAGED SECTIONS OF FENCE 19 ....SHALL SCRAPE AND PAINT FENCE 20..4516..SHALL REPLACE DAMAGED WEST LOWER WINDOW THE ABOVE NOTED ITEMS ARE VIOLATIONS OF THE FOLLONING HOUSING HAINTENANCE CODE SECTIONS: CITY COUNCIL LETI~R MEETING OF: FEBRUARY 13t 1995 AGENDA SECTION: ORDINANCES & ORIGINATING DEPT.: CITY MANAGER RESOLUTIONS FINANCE APPROVAL NO.: 6 ITEM: RESOLUTION AMENDING 1995 BY: ~~E B~~.~ BUDGET FOR ENCUMBRANCES . ~C~ DATE: FE'B. 6, 1995 NO.: As part of the annual year-end auditing process, all open purchase orders and contracts are reviewed for encumbrances. Encumbrances are items that were budgeted in the 1994 budget, ordered in 1994, but will not be received until 1995. As part of the audit process, these items are recorded on our financial records as encumbrances. In the annual finand_al report, the total value of these items will be reported as a reserve to fund balance. When the items are received and paid for, the payment will come out of the reserves from the 1995 budget. Since they were anticipated to be ordered and received in 1994, funds were not induded in the 1995 budget for these items. The attached resolution on encumbrances increases the 1995 budget by the appropriate amount for the year-end encumbrances. It should be noted that this is not an increase in overall City spending, but is simply increasing the 1995 budget for the items that were budgeted and ordered in 1994 but will not be received until 1995. In addition to encumbrances, during 1994 the Police and Fire Relief pensions were combined into PERA. The long-term projections on this conversion result in a significant cost savings to the City. Due to this conversion, during 1994 there were small payments made compared to the 1994 budget for the relief associations. As a result of budget process discussions, it was decided to create a separate pension reserve fund for the Police and Fire Relief Associations for future PERA payments, and to transfer the unexpended 1994 budget allocation for the relief associations to this new fund. This transfer is included in the attached resolution. RECOMMENDED MOTION: copies available to the public. RECOMMENDED MOTION: encumbrances. WE:dn 9502062 Attachment Move to waive the reading of the resolution, there being ample Move to adopt Resolution 95- 11 amending the 1995 budget for COUNCIL ACTION: RESOLUTION NO. 95- 11 AMENDING 1995 BUDGET FOR ENCUMBRANCES WHEREAS, the City Council of the City of Columbia Heights on December 12, 1994, passed Resolution 94-80 adopting a budget for 1995 and; WHEREAS, several expenditures that were projected to be incurred in the 1994 budget will not be incurred until 1995; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the 1994 depachi-~ental budgets be amended by the following transfers and the 1995 budget be amended by the following increases, with the increases coming from the 1994 fund balances/retained earnings and; Transfers General Fund (Police Relief Pension) Transfer Out General Fund (Fire Relief Pension) Transfer Out Pohce/Fire Contingency Reserve Transfer In 154,811.00 7,192.00 162,003.00 General Fund Library Fund Cap Equip Replacement Streets Fund Cap Equip Replacement Water Fund Cap Equip Replacement Sewer Fund Water Fund Sewer Fund Refuse Fund Liquor Fund Garage Fund Encumbrances 1,003.35 6,375.50 109,359.03 2,166.43 2,166.42 9,927.27 116.80 2,047.65 13,752.53 164.54 Passed this Offered By: Seconded By: Roll Call: day of ,1995 Joseph S. Sturdevant, Mayor Jo-Anne Student, Council Secretary 9502062 CITY OF COLUMBIA HEIGHTS PO# 7881 7881 8155 892O 9193 9139 8293 9283 Date 3/30/94 3/3O/94 5/17/94 1 O/07/94 11/23/94 11/16/94 6/9/94 12/09/94 OPEN ENCUMBRANCES BY ACCOUNT NUMBER Account # Description Amount 101-41510-2020 Cable 126.00 101-41510-4395 State Sales Tax 8.19 Total Finance 134.19 101-42100-4100 Multiple Items 60.00 Total Police 60.00 101-42200-3050 Hepatitis B Vac 70.00 Total Fire 70.00 101-42500-2172 Cap Badges 196.00 101-42500-4395 State Sales Tax 12.74 Total Civil Defense 208.74 101-43100-3050 Labor 95.00 Total Engineering 95.00 101-45050-2030 Vol. Recognition Total Volunteers 140.00 140.00 101-45200-2171 End Fittings 278.00 101-45200-4395 State Sales Tax 17.42 Total Parks 295.42- TOTAL GENERAL FUND $1,003.35 Vendor Business Records Business Records Anoka County City of Bloomington Streicher Guns, Inc. Software Tailors Rapid Graphics MN Playground 9150 9O82 9181 9181 9175 8938 11 / 1 7/94 11/07/94 11/23/94 11/23/94 11/23/94 10/10/94 240-45500-5170 Library Furniture 6,375.50 Total Library 6,375.50 431-43121-4395 State Sales Tax 6,564.03 431-43121-5150 Dump Truck 102,795.00 Total Cap Equip-Vehicles 109,359.03 432-49499-4395 S~te Sales Tax 132.22 432-49499-5180 Equip Pack 2,034.20 Total Cap Eqiup-Sewer 2,166.42 433-49449-4395 State Sales Tax 132.23 433-49449-5180 Equip Pack 2,034.20 Total Cap Equip-Water 2,166.43 601-49440-2030 Printed Forms 109.67 601-49449-5120 Reroof Pumb#3 9,810,48 601-49440-4395 State Sales Tax 7.12 Total Water 9,927.27 PM Johnsons Co. Lakeland Ford Twin City Truck Twin City Truck Rapit Printing Rayco Constr. CITY OF COLUMBIA HEIGHTS PO# Date 9175 11/23/94 9175 11/23/94 9298 12/14/94 8995 10/24/94 9129 11/16/94 8995 10/24/94 9129 11/16/94 9350 12/27/94 9351 12/27/94 9352 12/29/94 OPEN ENCUMBRANCES BY ACCOUNT NUMBER Account # Description Amount Vendor 602-49490-2030 602-49490-4395 Total Printed Forms State Sales Tax Sewer Utility 109.67 7.13 116.80 Rapit Printing 603-49520-2030 603-49520-4395 603-49530-2030 603-49530-4395 603-49530-5180 Total Envelopes State Sales Tax Envelopes State Sales Tax Oil Filter Crusher Refuse 54.83 3.57 54.83 121.42 1,81 3.00 2,047.65 Rapit Printing Rapit Printing Rapit/Bauer Bauer Built 609-49791-4395 609-49791-4395 609-49791-5120 609-49791-5120 609-49791-5120 609-49791-5120 Total State Sales Tax State Sales Tax Equip/Shelving Equip/Shelving Carpet Vinyl Liquor 141.86 141.87 2,295.00 2,295.00 4,178.80 4,700.00 13,752.53 AA Equipment AA Equipment AA Equipment AA Equipment Home Craft Interiors Boehmers Floor 701-49950-2161 Parts Wash Machine 701-49950-4395 State Sales Tax Total Garage 154.50 10.04 164.54 Safety Kleen F:~H 0 M~%JA CK [E. H~JVIC UM CITY COUNCIL ~.ETTIR Meeting of: February 13, 1995 AGENDA SECTION: ORDINANCES AND RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 6 CITY MANAGER ' S APPROVAL ITEM: RESOLUTION SUPPORTING CONTINUED BY: PAT HENTGES BY: PARTICIPATION IN THE SOUTHERN ANOKA DATE: 2-10-95 DATE: NO: · · The communities of Columbia Heights, Hilltop, and Fridley, and School Districts 13 and 14, on conjunction with Anoka County, began in 1993 to work together to identify and highlight these communities' strengths, prioritize.needs, and promote strategies to address those needs. To accomplish this work, the Southern Anoka County Community Consortium (SACCC) was formed. In 1993, SACCC adopted a process designed to elicit con~nunity concerns through focus group meetings. Five focus group meetings were held with residents of the three communities, and two additional focus groups mere held for city, school, and county staffs. The purpose of these meetings was to identify the strengths of each city, the concerns of each community and the programs available for addressing those concerns. In addition, with the assistance of a geographer from the Wilder Foundation, the Consortium compiled demographic information on these communities. The focus group information and the demographic information provided the consortium with a realistic view of the stability and healthiness of the three communities in comparison with other communities in Anoka County and the metro area. The information also provided a look at what the future may be for these three communities, and the beginnings of how a col- laborative effort between the school districts, municipalities, and counties may begin working together to maintain the healthiness and viability of our communities. In 1994, SACCC commenced a Community Core Values Program and provided initial leadership for the project. The vision for the Community Core Values Program is a safe and healthy community. SACCC provided the initial leadership for the project and hosted three tow~ meetings that drew over 600 attendees. Following these three town meetings and community-wide surveys, seven core community values were agreed to as follows: respect, integrity, caring, and responsibility, self-control, citizenship, and non-violence. Over 130 community residents volunteered to serve on various task forces to work on promoting these community values and building assets in youth. At least nine task forces have been set up, representing various sectors of the communities including business sector, health care, schools, churches, senior organizations, youth organizations, community organizations, neighborhoods, and city/county services. The co-chairs from each of these task forces have agreed to participate on a Vision-Team established to provide grass roots leadership to coordinate the community-wide efforts. (See attached.) SACCC's work plan for 1995 includes assisting the Vision Team in coordinating the Values Program as well as working in other areas where collaborative efforts will result in efficiencies, increase effectiveness, and cost savings. This next phase of SACCC's work is in direct response to a common theme from staff and resident focus groups; namely the need to address issues and concerns in a collaborative fashion. School, city, and county staffs feel that although many community services are available to address community concerns, the delivery of those services could be enhanced with collaborative efforts. The staffs feel that collaborating will also enable agencies and the schools to better match services to existing needs. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: February 13, 1995 AGENDA SECTION: ORDINANCES AND RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 6 CITY MANAGER'S APPROVAL ITEM: RESOLUTION SUPPORTING CONTINUED BY: PAT HENTGES BY: PARTICIPATION IN THE SOUTHERN ANOKA DATE: 2-10-95 DATE: COUNTY COMMUNITY CONSORTIUM AND VALUES PROGRAM NO: Page 2 of 2 Pages Recently, community members and staffs expressed the desire to develop a consistent approach to remedy community concerns so as to avoid simply shifting the problems from one community to another. For example, with respect to the housing issue, Fridley was particularly concerned that its ordinance mirror the levels of coverage and enforcement contained in Columbia Heights' ordinance so that a resident displaced due to measures adopted or enforced by Columbia Heights would not simply move to or stay in Fridley because Fridley's ordinance permitted behavior that was prohibited in Columbia Heights. In summary, SACCC's work plan for 1995 includes: - Providing a vehicle for the communities, school districts, and county to work together to assure increased efficiencies, cost savings, and effectiveness of public programming; - Identifying ways to preserve and stabilize these communities' existing economic standards; and - Coordinating the Values Program by supporting the efforts of grass roots leaders who are leading community-wide task forces to implement values and asset building programs. The budget for realizing SACCC's 1995 work plan is projected at $15,000. This budget will support SACCC's efforts and is separate from the funding needed for the Values and Assets Program. In another effort, SACCC is raising funds for the Values and Assets Program as indicated by the attached. In order to continue SACCC's work and implement the 1995 work plan, the following funding allocation of the members is requested. This funding formula is similar to the funding formula request used in 1993. Anoka County $5,000 City of Hilltop 100 City of Columbia Heights 2,750 City of Fridley 2,750 Fridley School District 14 2,400 Columbia Heights School District 13 2,000 To date, all jurisdictions except Columbia Heights have approved participation in the program. The second part of the resolution is in essence an endorsement to the Community Core Values Program. Bob Guzy heads up the governmental sub-committee of that effort. Mr. Guzy has requested that the City as a governmental unit endorse the Core Values effort. The governmental committee will be proposing specific programs that the City could incorporate into their service delivery efforts in order to promote individual core values. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION; Move to Adopt Resolution 95- ]2 , Supporting Continued Participation in the Southern Anoka County Community Consortium and Values Program. COUNCIL ACTION: RESOLUTION 95- 12 RESOLUTION SUPPORTING CONTINUED PARTICIPATION IN THE SOUTHERN ANOKA COUNTY COMMUNITY CONSORTIUM AND VALUES PROGRAM WHEREAS, the communities of Columbia Heights, Hilltop, and Fridley, and School Districts 13 and 14 in conjunction with Anoka County, began in 1993 to work together to identify and highlight these communities' strengths, prioritize needs, and promote strategies to address these needs; and WHEREAS, the Southern Anoka County Community Consortium (SACCC) was formed; and WHEREAS, a series of meetings were conducted with community leaders, citizens, and city, school, and county staffs; and WHEREAS, various grant applications were submitted in an effort to seek funding for projects of mutual concern and benefit; and WHEREAS, in 1994, SACCC commenced a Community Core Values Program and provided initial leadership for the project: and WHEREAS, the Community Core Values Program effort drew over 600 attendees and is now in initial stages of becoming an ongoing effort to promote in every day life, seven core values as follows: respect, integrity, caring, responsibility, self-control, citizenship, and non- violence: and WHEREAS, SACCC wishes to continue its efforts as a vehicle for the communities, school districts, and county to work together to assure increased efficiency, cost savings, and effectiveness of public programming. NOW, THEREFORE, THE CITY OF COLUMBIA HEIGHTS RESOLVES: That the City of Columbia Heights hereby authorizes $2,750 to be allocated from General Fund Account 101-41110-8100 for continued participation in the Southern Anoka County Community Consortium general efforts. BE IT FURTHER RESOLVED THAT THE CITY OF COLUMBIA HEIGHTS: That as a responsible governmental unit, the City will make every effort to incorporate and promote within our service delivery, the seven Community Core Values as follows: respect, integrity, caring, responsibility, self-control, citizenship, and non-violence. PASSED THIS __ DAY OF , 19 __ MOTION BY: SECOND BY: R OI.I. CALL VOTE; NAYS: ATTEST: AYES: CITY OF COLUMBIA HEIGHTS JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR Business Mr. Ron Cadwell Sports Spree Fun Park 1001 NE East Moore Lake Drive Fridley, MN 55432 571-1832 Mr. Bruce Magnuson 5010 Pe.qnine Pass Columbia Heights, MN 55421 571-7284 Senior Orqanizations Ms. Janet Gillespie 4937 Jefferson Street NE Columbia Heights, MN 55421 572-1726 Mr. Tom Myhra 6360 Able Street NE Fddley, MN 55432 571-3342 Churches Ms. Mona Glesne 1567 99th Avenue NW Coon Rapids, MN 55433 Mr. Bob Brenden 921 Rice Creek Terrace Fridley, MN 55432 57 t-0188 Youth Orqanizations Mr. Kevin Thomas 6431 University Avenue NE Fridley, MN 55432 572-3643 Schools Ms. Anne Stevenson 172 Logan Parkway Fridley, MN 55432 755-1280(w) 571-3589(h) Ms. Linda Larson 1214 44th Avenue NE Columbia Heights, MN 788-8064 55421 VISION TEAM Community Mr. Russ Paulson 1633 Innsbruck Circle West Columbia Heights, MN 55421 Ms. Barbara Dacy 6431 University Avenue NE Fddley, MN 55432 572-3590 Neighborhood Mr. Dennis Johnson 6600 Lucia Lane NE Fridley, MN 55432 571-5881 Jeff Hagen 5980 Gardina Lane Fridley, MN 55432 571-9441 Don & Michelle Murzyn, Jr. 1300 Lincoln Terrace Columbia Heights, MN 55421 574-1516 City Mr. Dave Sallman 7812 Alden Way Fridley, MN 55432 574-9588/572-3625 Mr. Bob Guzy 4200 Stinson Boulevard NE Columbia Heights, MN 55421 780-8500 Health Mr. Craig Maim, Director Community & Social Services Mercy/Unity Hospitals 550 Osborne Road Fridley, MN 55432-2799 780-6869 (w) Ms. Ann Bolkcom 6821 Hickory St. Fridley, MN .55432 520-5135(w) 571-2026(h) ~I can honestly say that I have never experienced or witnessed anything that has more potential than does the core values program for developing a much needed sense of unity and community. Denny ~ohnson, Fridley Resident I UlE FI T TURNING OUR VISION INTO ACTION The Communities of Columbia Heights, Hilltop, and Fridley have a Vision-- a Vision that has turned into Action... where families, businesses, schools, churches, government, health care organizations, youth organizations, community organizations, adults and youth all work together to strengthen, promote, and support seven core community values where the seven community core values of Responsibility, Integrity, Caring, Self-Control, Respect, Nonviolence, and Citizenship become consistent throughout all aspects of our communities where everyone in our communities can take the job of caring for one another seriously On November 2nd, at a Town Meeting, the citizens of Columbia Heights, Fridley, and Hilltop selected seven key values which are of highest importance in our communities. We now begin the process of introducing these values into all segments of our community lives, including home, school, businesses, and churches. This project is citizen-driven and, at this point, over 125 local citizens have agreed to play an active part. Activities will be directed through a 20- member Vision Council which will 'be aided by eight subcommittees. A three community partnership to promote core values and build and ~trengthen the communities we live and work in. ~I can honestly say that I have never experienced or witnessed anything that has more potential than does the core values program for developing a much needed sense of unity and community. Denny 1ohnaca, Fridley Resident VA UE need a-Logo. See page 3 to help![ TURNING OUR VISION INTO ACTION The Communities of Columbia Heights, Hilltop, and Fridley have a Vision- a Vision that has turned into Action... where families, businesses, schools, churches, government, health care organizations, youth organizations, community organizations, adults and youth all work together to strengthen, promote, and support seven core comrriunity values where the seven community core values of Responsibility, Integrity, Caring, Self-Control, Respect, Nonviolence, and Citizenship become consistent throughout all aspects of our communities where everyone in our Communities can take the job of earing for one another seriously On November 2nd, at a Town Meeting, the citizens of Columbia Heights, Fridley, and Hilltop selected seven key values which are of highest importance in our communities. We now begin the process of introducing these values into all segments of our community lives, including home, school, businesses, and churches. This project is citizen-driven and, at this point, over 125 local citizens have agreed to play an active part. Activities will be directed through a 20- member Vision Council which will be aided by eight subcommittees. A three community partnership to promote core values and build and strengthen the communities we live and work in. PROMOTING COMMUNITY VALUES AND ASSETS: A POSITIVE APPROACH TO BUILD IN G HEALTHY COMMUNITIES In 1992, a collaborative effort among the "cities of Columbia Heights, Fridley, Hilltop, the two corresponding school districts and Anoka County was established. Th~ Southern Anoka County Community Consortium (SACCC) initially focused its efforts on identifying community concerns and developing' collaborative strategies to address these concerns. in May 1993, seven themes of community concerns emerged during community focus group meetings: 1) 2) 3) 4) 5) 6) 7) Our family support system is declining Adult behavior and values are changing Behavior, family support and values of our youth are changing Our sense of community cohesion, connectedness and ability to act is decreasing Our housing stock is deteriorating Our community's poverty and economic distress is increasing Our community's sense of safety is decreasing One of the ways SACCC began to address these concerns was to develop a Community Values Program. The vision for the Community Values Program is a safe and healthy community. The Southern Anoka County communities have been meeting on the Community Values Project since Fall 1993. SACCC provided the initial leadership for the project and hosted three town meetings that drew over 600 total people. Dr. Peter Benson, President of the ~earch Institute, provided guidance to the communities based upon his studies of over 600 communities. He shared information on what relationships are critical to assure healthy communities and young people. Following these three town meetings and surveys, seven core community values were agreed to: respect, integrity, caring, responsibility, solf-con~rol, citisenship mx~non-violenceo Over 130 community residents have volunteered to serve on various task forces to work on promoting these community values and building assets in youth. At least nine task forces have been set up representing various sectors of the 'communities including business sector, healthcare, schools, churches, senior organizations, youth organizations, community organizations~ neighborhoods and city/county services. The co-chairs from each of these task forces have agreed to participate on a Vision Team established to coordinate the community-wide effort. The co-chairs will be notifying volunteers for the individual task force as well as recruiting additional volunteers. The first meeting of all task forces will be in early January. The Vision Team has set the last week of April, 1995 as a week for the communities to celebrate their Core Community Values. All of the task forces will work to promote the values in special ways during that week as well as develop other programs. COMMUNITY VALUES PROJECT VI~IONAND ~OALS: The Vision for the Values Project is a safe and healthy community. While many elements are already in place for this Vision, more residents need to become directly involved in the life and children of their communities in order to improve the quality of the communities in Southern Anoka County. There are two major goals of this Project: Goal 1: Make Community Values (respect, integrity, caring, responsibility, self-control, citizenship and non- violence) consistent across all systems in the community: family, businesses, churches, health care, schools, city and county governments, and youth and community organizations. (See Wheel Illustration on Safe and Healthy Community). Goal 2: Prevent health compromising behavior of youth, and promote Peter Benson's assets of support, control, structured time use, educational commitment, social competence and prosocial behavior of youth. (See Attachment of 30 Assets) ACTION PLAN FOR PROMOTING COMMUNITY VALUES AND ASSETS IN OUR YOUTH: Develop a Vision Team, which is a structure that joins "Positional Leaders" with "Grassroots Leaders" The Vision Team is in place, has met and will meet again on January 19th. a) Members of the Vision Team will co-chair Task Forces around each community system or sector (i.e. businesses, churches, schools, health care, etc.). The Task Forces will decide how they want to promote values and assets in the sectors of the communities. b) Each Task Force will begin work immediately (1) to promote a Values Week (April 23-29, 1995) for the Communities and (2) develop an action plan that outlines how their community sector will promote values and build assets in our youth and assistance with fund raising and identification of additional volunteers. II. Hired coordination assistance to keep the project visible and moving forward in the community. There is a need to coordinate a minimum of nine (9) Task Forces and the Vision Team. III. Provide budget monies for promotional needs to seek support for community values and assets in their communities (examples: quarterly newsletters, posters, resident tips on what they as individuals can do to promote values, t-shirts, refrigerator magnets, banners, etc.). 2 IV. Suppor~-=he coordination efforns of.'~ACCC to ~continue to explore collaborative projects =o address community concern. The whole basis for =his Action Plan is =o coordinate and mobilize all aspects of the ~mmnunity in =he challenge of encouraging positive Community Values end Youth Development. The Vision Team will be a multi-sector volunteer ~roup to ensure =hat the communities' strategies are integrated and complementary. High priority will be placed on encouraging and equipping parents and other adults in the community to give frequent and tangible expressions of love, care ,and support Go their children. In addition, they will be encouraged to set clear rules and limits for their children, to pro. ore their kids joining structured youth activities, to model responsible chemical use, =o minimize exposure to television, and to emphasize the development of positive values. Schools, youth organizations and the community as a whole will be asked to develop strategies to make youth feel cared for and supported, to enhance youths' social co~petencies, to emphasize the development of positive values, to emphasize service learning programs, to connect youth to adult mentors, to encourage positive structured youth activity programs, and to advocate for quality childcare and after school care programs. Shared community values and excitement about promoting assets in our youth will build a sense of community where finding solutions for problems will be easier. It increases the chances for communities to build consensus. It resL~ects our informal systems of people caring for one another. TIMELINE AND EVALUATION~ The money provided in this grant will fund the coordination of the Community Values Project and SACCC for a year. This'kind of change takes time, and it is not realistic to conclude that significant change will take pl&ce right away. Peter Benson's survey should be given to the 6th ~=hrough 12th graders every two years to measure progress. In addition, each Task Force, as well as the Vision Team, will be continually assessing their progress toward the Vision or ~oals through exploring youth and community perceptions and needs. FISCAL A~ENT: Anoka County will act as fiscal agent for m~ministration of contributions. Records of expenditures would be available upon request. Our Communiti ' Core Valu RESPONSIBILITY (Accountability) INTEGRITY (Honesty & Sincerity) CARING (Compassion & Kindness) SELF-CONTROL (Self-Discipline) RESPECT (Regard & Consideration) NONVIOLENCE (Peace & Conflict Resolution) CITIZENSHIP (Patriotism) Hilltop Columbia Heights Fridley ~¥ision-. ~- -SAFE AND HEALTHY COMMUNITY (~o~sistenej, Values And Assets Churches CITY COI;NCI~. LETTER Meeting of: February 13, 1995 AGENDA SECTION: ORDINANCES AND RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO. 6 CITY MANAGER'S APPROVAL ITEM: ESTABLISH HEARING DATE FOR FIRST BY: PAT HENTGES BY:~~ READING OF ORDINANCE AUTHORIZING THE DATE: 2-10-95 DAT CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 4531-33 FILLMOR~STREET N.E. NO: ~, ~". Attached please find an ordinance and related Sheffield Development Contract addendum with First Choice Homes, Inc. for 4531-33 Fillmore Street. The plan to construct a single family home on the existing foundation at Fillmore Street was discussed at the time of the original development contract with First Choice Homes for the target block development. The off-block properties were not included within the original development contract until the buyer financing could be resolved. A buyer has been qualified and she has executed a purchase agreement with the builder. The builder/developer's (First Choice Homes, Inc.) responsibilities include the construction and sale of the home for $84,000, including a $2,000 landscaping package, and a $6,000 land reimbursement. The City's responsibilities include removal of the existing structure, allowing the foundation to remain at the first course above ground, and assistance to the home buyer is given in the form of payment of three points toward mortgage financing. As you recall, potentially the conversion of two more duplexes are a part of the HoO.M.E. Grant Program, whereby the City assists low to moderate income first time home buyers. RECOMMENDED MOTION: Move to establish a hearing date of February 27, 1995, for the first reading of Ordinance No. 1297, Ordinance authorizing the conveyance of certain real estate located at 4531-33 Fillmore Street N.E. COUNCIL ACTION: ORDTNANCE N0. 1297 BEING AN ORDINANCE AUTHORIZING THE L"OI~,~AN~ OF CERTAIN REAL STATE LOCATED AT 4531-33 FILLMORE STR~ The City cf Colmabie Heigh~ does ordain: Section 1; Section 2: section 3: The City of Columbia Heights ~ay convey unto First Choice Homes, Inc., ~he real property described as follows, to wit: The north eixt¥ seven (67) feat of ~he south ninety ~even (97) feet of Lot 12, Block 2, Sheffield S~b(tivision. PIN # 25-30-24-34-0097 The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the ter~s, purchase price, and conditions ~pecified in the attached agreement labeled .Exhibit A". This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: . Date of Passage: offered By: Seconded By:_ Roll Call: ~oseph Sturdevant, Mayor =o-Anne Student, Secretary to ~he Council C~T 2-6-9~ =untei~al =o~ation, an~ poli~i~i ~tvt~lon o~ ~e ~tate o~ M~.so~a, (h~lna~er call.d ~a "City"), and ~trst ~o~ce Ho~e~, Znc., a ~e~o~a ~ora~ion (h~e~~ ~ll~ ~e aOevelo~') ~ · x~l~ ~T, in the ~oint and mutual exercise of their powers and in consideration of the mutual covenants con~ained herein, ~he parties recite and agree as £ollows: X.OX. The uzouartv. The City now owns ~he property described in the attached ~xhibit #Ax, (the #l~operty'), located in the City of Coltmbia Keights, ~noka County, Minne~ota. X.O~. ,aoilities a~d l~o~ect. The Developer, in accordance with City approval, plan~ to oOnstruc~ or cause to be constructed on the Property a single £amily home, and to dedicate a certain area within said property to the City as needed for utilities. The Developer shall also declare b2 restrictive covenant certain controls on the style, exterior architectural features, materials, color selections, etc. o~ ~he home to be constructed, w~ich restrictive covenants shall be submitted to the City ~or review and prior approval by the architectural review board. If the architectural review board reaches an impose aa to approval of the proposed restrictive covenants, ~he parties agree that Councilmenber Peterson shall have the authority to arbitrate and resolve the dispute, wi~h his decision being final and binding upon the parties. The restrictive covenants, as approved, shall be recorded against the Property. JO~. galel~Lechaoe of Pro_Dert~, ~.01. ~ale. The City agrees to sell ~he Property to Developer bM ordinance and the Developer agrees to purchase the Property from ~e City for ~he purchase price of $6,000.00. [09_tJ~_~. neveloue~'s Reureeentations. The Developer hereby represents, warrants and covenants to the City that as of date of this agreement =he statements set forth in this section are ~e and correct. 3.01. MO Disability. The Developer is a duly organized Minnesota corporation, authorized to do business in the State of Minnesota. S.0~. LA~. There are no pending or, to the knowledge of the Developer, threatened actions or proceedings before any court or administrative agency which will materially adversely affect the financial condition,' business or operation cf the Developer or the ability of the Developer to perform its obligations under this Agreement. ~/~5 ll:5"~ BARNA, GUZY · S"TEFFEN LAW * ~822801 N0.521 P00~ $.0~. ~. The Developer will comply with and duly and promptly perform all of its obligations under =his Agre=~ent and all relate~ documen~ and instruments. ~. Develo~er'm ~ndez~a~in~w. 4.0~ NeW Construetion. Developer shall be solely responsible for the constru~ion, marketing and sale of sipgle family home on t~ Property. The minimum selling price of saxd home shall be $~. 4.02. ~9~%~- Developer will be responsible for submitting to the City, and obtaining pre-approval of the floor plan of the home to be constructed on the Property. Said pre- approval must be obtains4 before the City will i~sue any ~ilding ~i~s. A.0~. ~ds~Din~. Developer will provide a $ ~O°~ yard/lands=aping pa~age included in ~e sale price o~ the home~ Sai~ package will specify, a~ a minim~, ~ree siza/t~e/n~r, s~ded ye=d, ~o~da~ion plan~imgs/~ds. The ~riveway and ~idewalk shall ~ har~ s~faced. 4.Q4. lees and ~arges. The Developer will pay to the City, when due, all customary permit fees, connection charges, user charges or other charges lawfully imposed by the City with respect to the Property. ~. Ci~?'.! ~nder~a~inas. The City wall be responsible for removing the existing structure. However, the existing foun4ation shall remain in place with one course of block above, grad~. The City will also be responsible for clearing all debris from the Property. $.02. Ho~e Buyer_ &ssistan-e. The home buyer is in need of financial assistance in the purchase of the home. Accordingly~ the City will provide the home buyer with assi~ance from the H.O.M.E. Program, whereby the City will pay the equivalent of three (~) points towar~ the purchaser's loan origination fee. 4.0X. ~vent ~ Default. The failure to meet any condition of this Agree--~ent shall be an event of default. ~.02. Reme~.ie_s. If an event of default occurs, the parties may take one or more of the following actions: a. suspend performance under this Agreement; b. terminate the Agreement, thereby rendering void any promises or approvals contained in this Agreement. I~FZT]T~II~F, ~he City has caused~hisl~r~nt to be executed in its corporate na~e by its duly authorized officers; and the Developer has executed this&greement the day and year f£rst above written. CITY OF COLUMBIA HEIGHTS Joseph ~curdevant, Mayor ~atrick Hentges,'" ~i~y Manager PIP. ST CHOICE HOHES, INC. By: Its: STATE OF MINNESOTA ) COUNTY OF ANOKA ) On this day of , 1994, before ne, a Notary Public within and for said County, appeared to Be personally known, who, being by me duly sworn, did say that he is named in the foregoing ~nstrument, '..he of First Choice Homes, Inc., a corporationunder the laws of the State of Minnesota, on Behalf of the corporation, and that this instrument was signed as his free act and deed. HOtar ublic g: ~u~ c\j~\devk, odd PROPERTY ADDRESS: 4531 Filmore Street N.E. PIN #: 25-30-24-34-0097 LEGAL DESCRIPTION: The north sixty seven (67) feet of the sou~h ninety seven (97) feet of Lot Twelve (12), Block Two (2), Sheffield Subdivision. PLANNING AND ZONING COMMISSION REGULAR MEF~TING - MINUTES FEBRUARY 7, 1995 PAGE 1 The Planning and Zoning Commission meeting of February 7, 1995 was called to order at 7:05 p.m. Members present were Fowler, Peterson and Szurek. Commissioners Paulson and Larson were absent. Also present were Donald Schneider (Community Development Director/City Planner) and Jim Hoeft (representing the City Attorney's Office). Motion by Fowler, seconded_by Peterson, to approve the minutes from the meeting of January 3, 1995 as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Public Hearing CUP/Variances/Site Plan Case #9502-05 Holiday Station Stores 4259 Central Avenue N.E. Columbia Heights, Mn. Don Schneider presented the request of Holiday Station Stores for site plan approval of the proposed construction of a new petroleum/convenience store at 4259 Central Avenue as well as a request for a Conditional Use Permit to operate the same and variances to allow the following: 1. The placement of the trash enclosure to face Central Avenue. 2. The location of parking spaces at the front of the building. 3. The location of a car wash with the entrance doors facing Central Avenue. Mr. Schneider explained that the proposed site plan indicated a dumpster room built into the front wall line of the building. The area would be accessed by an overhead door. It would be separated from the main building by fire resistive construction and would require a sprinkler head to be installed in the room. In respect to the variance request to allow front parking spaces, Mr. Schneider explained the rear of the lot is higher than the front and that 43rd Avenue is higher than the Holiday property. He stated that seven parking spaces would be provided directly in front of the buildng and another twenty (20) spaces would be available at the pumps. Per the Zoning Ordinance, parking for motor fuel stations is calculated per service stall. This operation does not have any service stalls. Therefore, by using criteria for retail sales which requires one parking space for each 200 square feet of net floor area (3780 s.f.), this operation would require 19 parking spaces. Mr. Schneider explained that the possibility of a car wash at the south end of the building would require a variance as Holiday proposes the entrance to the car wash to face Central Avenue. It was explained that, due to the limitation of the driveway openings by the Traffic Commission, the car wash has to be located so that traffic flow to the wash area does not interfere with safe ingress and egress of other vehicles. An additional six (6) off-street parking spaces would be required for the car wash use per Section 9.116(18)(i) of the Zoning Ordinance. PLANNING AND ZONING COMMISSION REGULAR MI~G - MINUTES FEBRUARY 7, 1995 PAGE 2 Mr. Schneider stated that the Fire Department had reviewed the proposed site plan and did not express any concerns or problems with the proposal. He also directed the Commissioners attention to a memo from the Public Works Director, Mark Winson, pertaining to the Engineering Staffs review of the proposed site plan with regard to grading, drainage and access to the site. The comments are as follows: 1. Site access has been changed from the preliminary plan reviewed by the Traffic Commission on January 4, 1995. The west entrance on 43rd Avenue must be at least 50 feet from Central Avenue. Before the owner obtains building permits from the City, site access must be revised and the proposed plan acceptable to the City Engineer. The site access plan will be presented to the Traffic Commission at the March 6, 1995 meeting for final approval. The owner needs to obtain the necessary permits from Mn/DOT with regard to the access location on Hwy. 65. Staff requests copies of these permits for our records. 2. The proposed grading plan appears to be adequate. The design directs a majority of the on-site drainage to on-site catch basins which greatly reduces runoff to the street system. 3. The drainage system appears to be adequate and complies with the request by staff to provide on-site temporary storage of runoff. This is accomplished by the use of large underground pipes. Staff requests a copy of design calculations for our records. 4. The owner will need to obtain the necessary permits from Mn/DOT to install the new manhole in Hwy. 65. 5. The owner is responsible for all utility contacts. Mark Nelson, Manager of the Real Estate Division of Holiday Station Stores, presented an overview of the site plan and informed the Commission of two changes to the site plan. The variance originally requesting the entrance to the car wash at the front of the building has now been withdrawn and the site plan amended to have the entrance at the rear of the building so as to be a safer operation and allow more stacking room for vehicles waiting to use the car wash. The second change was the elimination of the exit only egress on the north end of the site on Central Avenue and adding a second ingress/egress on 43rd Avenue for improved circulation. This proposed opening in 43rd Avenue closest to Central Avenue would be close to the existing opening even though it is within the 50 feet requirement from Central Avenue. He also indicated that the screening fence along the rear of the property would be replaced. He also stated that the signage for the site would conform to the City Sign Ordinance. Motion by Peterson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit, the requested variances including the new ingress\egress on 43rd Avenue within the foot limitation and the site plan contingent upon compliance with the recommendations stated in the memo dated February 2, 1995 from the Public Works Director and subject to the final approval of site access by the Traffic Commission including the two curb cuts as proposed on 43rd Avenue. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR MARCH 13, 1995. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES FEBRUARY 7, 1995 PAGE 3 Motion by Peterson, seconded by Fowler, to adjourn the meeting at 7:40 p.m. Roll Call: All Ayes. Secretary to the Planh. iag'and Zoning Commission PLANNING AND ZONING COMMISSION RF_GULAR Mla:g~TING - MINUTES FEBRUARY 7, 1995 PAGE 1 The Planning and Zoning Commi-~sion meeting of February 7, 1995 was called to order at 7:05 p.m. Members present were Fowler, Peterson and Szurek. Commissioners Paulson and La, son were absent. Also present were Donald Schneider (Commtmity DevelOPment Director/City Planner) and Jim Hoefl (represeating the City Altomey's Office). Motion by Fowler, seconded~y Peterson, to approve the minutes from the meeting of January 3, 1995 as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Ao Public Hearing CUP/Variances/Site Plan Case #9502-05 Holiday Station Stores 4259 Central Avenue N.E. Columbia Heights, Mn. Don Schneider presented the request of Holiday Station Stores for site plan approval of the proposed construction of a new petroleum/convenience store at 4259 Central Avenue as well as a request for a Conditional Use Permit to operate the same and variances to allow the following: 1. The placement of the flash enclosure to face Central Avenue. 2. The location of parking spaces at the front of the building. 3. The location of a car wash with the entrance doors facing Central Avenue. Mr. Schneider explained that the proposed site plan indicated a dumpster room built into the front wall line of the building. The area would be accessed by an overhead door. It would he separated from the main building by fire resistive construction and would require a sprinider head to be installed in the room. In respect to the variance request to allow front parking spaces, Mr. Schneider explained the rear of the lot is higher than the front and that 43rd Avenue is higher than the Holiday property. He stated that seven parking spaces would be provided directly in front of the buildng and another twenty (20) spaces would be available at the pumps. Per the Zoning Ordinance, parking for motor fuel stations is calculated per service stall. This operation does not have any service stalls. Therefore, by using criteria for retail sales which requires one parking space for each 200 square feet of net floor area (3780 s.f.), this operation would require 19 parking spaces. Mr. Schneider explained that the possibility of a car wash at the south end of the building would require a variance as Holiday proposes the entrance to the car wash to face Central Avenue. It was explained that, due to the limitation of the driveway openings by the Traffic Commission, the car wash has to be located so that traffic flow to the wash area does not interfere with safe ingress and egress of other vehicles. An additional six (6) off-street parking spaces would be required for the car wash use per Section 9.116(18)(i) of the Zoning Ordinance. PLANNING AND ZONING COMMISSION REGULAR MI:tF~TING - MINUTF_S FEBRUARY 7, 1995 PAGE 2 Mr. Schneider stated that the Fire Department had reviewed the proposed site plan and did not express any concerns or problems with the proposal. He also directed the Commissioners attention to a memo from the Public Works Director, Mark Winson, pertaining to the Engineering Staffs review of the proposed site plan with regard to grading, drainage and access to the site. The comments are as follows: 1. Site access has been changed from the preliminary plan reviewed by the Traffic Commission on January 4, 1995. The west entrance on 43rd Avenue must be at least 50 feet from Central Avenue. Before the owner obtains building permits from the City, site access must be revised and the proposed plan acceptable to the City Engineer. The site access plan will be presented to the Traffic Commission at the March 6, 1995 meeting for final approval. The owner needs to obtain the necessary permits from Mn/DOT with regard to the access location on Hwy. 65. Staff requests copies of these permits for our records. 2. The proposed grading plan appears to be adequate. The design directs a majority of the on-site drainage to on-site catch basins which greatly reduces runoff to the street system. 3. The drainage system appears to be adequate and complies with the request by staff to provide on-site temporary storage of runoff. This is accomplished by the use of large underground pipes. Staff requests a copy of design calculations for our records. 4. The owner will need to obtain the necessary permits from Mn/DOT to install the new manhole in Hwy. 65. 5. The owner is responsible for all utility contacts. Mark Nelson, Manager of the Real Estate Division of Holiday Station Stores, presented an overview of the site plan and informed the Commission of two changes to the site plan. The variance originally requesting the entrance to the car wash at the front of the building has now been withdrawn and the site plan amended to have the entrance at the rear of the building so as to be a safer operation and allow more stacking room for vehicles waiting to use the car wash. The second change was the elimination of the exit only egress on the north end of the site on Central Avenue and adding a second ingress/egress on 43rd Avenue for improved circulation. This proposed opening in 43rd Avenue closest to Central Avenue would be close to the existing opening even though it is within the 50 feet requirement fi.om Central Avenue. He also indicated that the screening fence along the rear of the property would be replaced. He also stated that the signage for the site would conform to the City Sign Ordinance. Motion by Peterson, seconded by FoWler, to recommend to the City Council the approval of the Conditional Use Permit, the requested variances including the new ingress\egress on 43rd Avenue within the foot limitation and the site plan contingent upon compliance with the recommendations stated in the memo dated February 2, 1995 from the Public Works Director and subject to the final approval of site access by the Traffic Commission including the two curb cuts as proposed on 43rd Avenue. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR MARCH 13, 1995. PLANNING AND ZONING COMMISSION REGULAR ~TING - MINLrI~ FEBRUARY ?, 1995 PAGE 3 Motion by Peterson, seconded by Fowler, to ~ljoutn the meeting at 7:40 p.m. Roll Call: All Ayes. Ka~ Pepin~' // / Secretar~ to the Plan 'hul~and~Zoning Commission CITY COUNCIL LETTER Meeting of: February 13, 1995 AGENDA SECTION: Communications ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 7 Fire ITEM: License Revocation, Rental Property BY: Lowell DeMars~ 4556 Madison Street NE NO: --/ DATE: Feb 2, 1995 DATE: Revocation or suspension of the licenses to operate rental property within the City of Columbia Heights is requested against Richard and Lisa Smida regarding rental property at 4556 Madison Street NE. The property owner has failed to correct violations to bring property into compliance with Housing Maintenance Codes. The attachment summarizes violations. RECOMMENDED MOTION: Move to establish a hearing date of March 13, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Richard & Lisa Smida, dba R & L Holdings Co., 4556 Madison Street NE. 95-27 Attachment COUNCIL ACTION: CITY OF COLUMBIA HEIGlfrS FIRE DEPARTMENT 555 MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 RICHARD and LISA SMIDA DBA/R & L FINANCIAL HOLDINGS 1747 122nd LANE NW COON RAPIDS, MN. 55448 RE: 4556 MADISON S~TREET NE DATE: FEBRUARY 2, 1995 Dear rental property owner, As of February 2, 1995, there is an outstanding balance of $360.00 due for inspections conducted on your property in which violations dated SEPTEMBER 28, 1994, remained uncorrected. If the outstanding balance of $360.00 is not paid prior to February 23, 1995, your rental license will expire and we will petition the Columbia Heights City Council for revocation of your rental license. PLEASE SUBMIT THE $360.00 FEE PRIOR TO FEBRUARY 23, 1995 TO CLEAR THIS ACCOUNT AND STOP REVOCATION PROCEEDINGS. Should you have any questions, please call me. Respectfully, Lowell G. DeMars Assistant Fire Chief Enforcement Officer 30078 Inspection Activity Report Inspection Date: 02-02-1995 Columbia Heights Fire Department 555 Mill Street N.E. Columbia Heights, MN 55421 Date: 02-02-1995 TO: RICHARD/LISA SMIDA R & L SMIDA FINANCIAL HOL 1747 122ND LANE NH COON RAPIDS, MN 55448 COMPLIANCE ORDER Date of First Inspection: ~.~x_~_~ Time: Date of Second Inspection: .¢~/~;~ Time: Inspection Officer: /¢,¢.¢.~) /~/¢~ Property Address: 4556 MADISON STREET NE Pursuant to Chapter SA, Article III of the Columbia Heights Housing and Maintenance Code, the above noted property was inspected on o~-~/4~ and a final inspection performed on . . ~ ~-~- The following violations and/or deficiencies remain and continue to require corrective action: SEE VIOLATIONS LISTED BELOW NOTE: Pursuant to section 5A.306(1), any person to whom a Compliance Order is directed may appeal said order as set forth in Section 6.202(1) of the Columbia Heights City Code. You have thirty (30) days from the date of this notice to correct all the violations herein noted. If said violations are not corrected within thirty (30) days, please be advised that on the /~. day of /¢¢~_ . . , 19_z~_~, at 7:00 PM, LOWELL DeMARS, Compliance Officer, will be petitioning the Columbia Heights City Council for revocation of your license to operate rental dwelling(s) in Columbia Heights. Any questions regarding this Compliance Order should be directed to LOWELL DeMARS at 782-2835 weekdays between 8:30 a.m. and 4:30 p.m. A FINAL INSP~ECTION OF THIS PREMISES WILL BE HELD ON ,~of~~~J~/~'/~z~<~En f° rcem~nt Of ricer Code Section Insp Date Inspection Type Inspector ID/Name Folio# Up Narrative of Inspector's Findings Date CITY ORDINANCE 02-02-1995 H.N.C.FOLLON-UP FINAL 17150 FIELD, NATTHEN O Violation Details: THE FOLLONING VIOLATIONS REMAIN UNCORRECTED FROH THE SEPTEHBER 28, 1994, INITIAL HOUSING NAINTENANCE CODE INSPECTION: 03-03-1995 Resolved I...14...NO DOOR BELL IN NALLNAY 2 ....4...NORTHEAST BEDROOM DOOR DAHAGED 3 ....4...CLOSET DOORS OFF HINGES 4 ....4...HISSING RECEPTICLE PLATE COVERS 5 ....4..,NORTH#EST BEDROON DOOR DRAGGING ON FLOOR 6 ....4...TOILET TANK COVER CRACKED 7 ....4...NORTHNEST BEDROOM DOOR DOES NOT LATCH 8 ....4,..DAMAGED SHEETROCK IN KITCHEN 9 ....4.,,KITCHEN FLOOR COVERING DETERIORATED iO..,4...KITCHEN DRANER FACE DAMAGED II...3,..HORTHNEST BEDROOM CLOSET DOORS OFF HINGES 12...]...NORTHNEST BEDROOM LIGHT FIXTURE HISSING GLOBE i~.,.~...REAR ENTRY DOOR DOES NOT HAVE OEADBOLT LOCK 14..,2.,.EAST BEDROOM DOOR DAMAGED 15...2. .NEST BEDROOH DOOR DAMAGED 16...2. .KITCHEN CEILING DAMAGED, HOLE 17...2. .REAR ENTRY DOOR HISSING DEADBOLT IB...1..EAST BEDROOH DOOR DAHAGED 19...1. .REAR ENTRY DOOR HISSING DEADBOLT 20...1. .SEVERAL HISSING RECEPTICLE PLATES 21...1,..HALLWAY LIGHT FIXTURES HISSING GLOBES 22..,1...BEDROOM LIGHT FIXTURES HISSIMG GLOBES 2$...1...EAST BEDROOM CLOSET DOORS DAMAGED 24.,.1,..SEVERAL DAMAGED MALLS IN UNIT CORRECTIVE ACTIONS: ! .... 4...SHALL REPAIR/REPLACE DOOR BELL 2 .... 4...SHALL REPLACE DAHAGED NORTHEAST 8EDROOH DOOR 3 .... 4...SHALL REPAIR/REPLACE CLOSET DOORS 4 .... 4...SHALL INSTALL RECEPTICLE PLATE COVERS ALL ALL RECEPTICLE$ 5 .... 4...SHALL REPAIR/REPLACE NORTHNEST BEDROOH DOOR 6 .... 4..SHALL REPLACE CRACKED TOILET TANK COVER 7 .... 4..SHALL REPAIR/REPLACE NORTHNEST BEOROOH DOOR TO LATCH 8 .... 4..SHALL REPAIR, S~ND SHOOTH AND PAINT DAMAGED SHEETROCK IN KITCHEN 9 .... 4..SHALL REPLACE DETERIORATED KITCHEN FLOOR COVERZMG ~0...4..SHALL REPLACE DAMAGED KITCHEN DRANER FRONT !!...3..SHALL REPAIR/REPLACE NORTHNEST BEDROOM CLOSET DOORS !2...3...SHALL INSTALL GLOBE ON NORTHNEST BEDROOM LIGHT FIXTURE !3...3...SHALL INSTALL THUMBTURN STYLE DEADBOLT LOCK OH REAR ENTRY DOOR !4...2...SHALL REPLACE DAHAGED EAST BEDROOM DOOR 15...2...SHALL REPLACE DAHAGED NEST BEDROOH DOOR !6...2...SHALL INSTALL LIGHT GLOBE ON EAST BEDROOM LIGHT FIXTURE !7...2...SHALL REPAIR, SAND SNOOTH AND PAINT KITCHEN CEILING 18...2...SHALL INSTALL THUHBTURN STYLE DEADBOLT LOCK ON REAR ENTRY O00R 19...!...SHALL REPLACE DAMAGED EAST BEDROOM DOOR 20...1...SHALL INSTALL THUHBTURN STYLE DEADBOLT LOCK ON REAR ENTRY DOOR 21...I...SHALL REPLACE ALL HISSING RECEPTICLE PLATES 22...1...SHALL REPLACE MISSING LIGHT GLOBE ON EAST 8EDROOH LIGHT FIXTURE 23...!...SHALL REPLACE HISSING LIGHT GLOBE ON NEST BEDROOH LIGHT FIXTURE 24...!...SHALL REPLACE MISSING LIGHT GLOBE ON HALLNAY LIGHT FIXTURE 25...1...SHALL REPAIR/REPLACE EAST BEDROOH CLOSET DOORS 26...!...SHALL REPAIR, SAND SMOOTH AND PAINT ALL DAMAGED NALLS IN UNIT THE ABOVE DESCRIBED ITEHS ARE VIOLATIONS OF THE FOLLONING HOUSING HAINTENANCE CODE SECTIONS CITY ORDINANCE 02-02-1995 H.H.C.FOLLO#-UP FINAL 17150 FIELD, HATTHE# D Violation Details: THE FOLLONING VIOLATIONS RE#AIN UNCORRECTED FROM THE OCTOBER 26, 1994 COMPLAINT INSPECTION: 0~-03-1995 I...UNIT 3...UNIT HAS NO HEAT. FURNACE FAN MILL NOT ENGAGE 2...UNIT 3...BATHTUB ORAIN DOES NOT #ORK. TENANT HUST BAIL TUB BY BUCKET 3...UNIT 3...TOP RECEPTICLE IN ALL KITCHEN OUTLETS DO NOT FUNCTION CORRECTIVE ACTIONS: (HUST BE CORRECTED PRIOR TO OCTOBER 26, 1994. 2:30 1...UNIT ~...SHALL HAVE QUALIFIED SERVICE PERSON REPAIR FURNACE 2...UNIT 3...SHALL HAVE QUALIFIED PLUHBER REPAIR TUB DRAIN SYSTEH 3...UNIT 3...SHALL HAVE LICENSED ELECTRICIAN REPAIR ELECTRICAL SERVICE CITY ORDINANCE 5A THE ABOVE NOTED ITEMS ARE VIOLATIONS OF THE FOLLONING HOUSING HAINTENANCE CODE SECTIONS: 02-02-1995 H.N.C.FOLLON-UP FINAL SECURITY SYSTEMS, KEY BOXES, COHNUNICATION SYSTEMS No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purposes of living, sleeping, cooking or eating unless all exterior doors of the dwelling or dwelling unit are equipped with safe and funtioning door and windoN locks which comply with the following requirements, to-wit: (al Nhen access to a dwelling unit door is gained through a common corridor or entrance in a dwelling in which four (4) or more dwelling units share a common entrance or corridor, an approved system of controlled access shall be maintained for each multiple family building to control access. The security system shall consist of locked building entrance and foyer doors, and locked doors leading from the hallways into individual dwelling units. Dead-latch type door locks shall ~ provided with releasable lever knobs (or doorknobs) on the inside of building entrance doors and with key cylinders on the outside of the building doors. Building entrance door-latches shall be of the type that are ~rmanently locked. An approved lock box #ith building entry key, ~iler room key, laundry and common area keys, ail marked individually accessible to the Fire Department must be provided for access to the building. They enumerated keys must be present in the lock box at all timees. A communication system or device such as an intercom, telephone, audible bell or buzzer or other approved means of making contact with the tenants must be provided. Violation Details: CITY ORDINANCE 02-02-1995 H.M.C.FOLLON-UP FINAL , SA 202(1)( DANAGED DOORS No person shall occupy as an omner-occupant or let to another for occupancy any dwelling or dwelling unit for the purposes of livid, sleeping, cooking or eating unless all exterior doors of the dMelling or dwelling unit are equipped with safe and funtioning door and Mindow locks which comply Mith the following requirements, to-wit: (c) All ingress, egress and interior doors shall be kept free of holes and/or punctures. Violation Details: CITY ORDINANCE 02-02-1995 H.H.C.FOLLO#-UP FINAL SA 205(1)( ELECTRICAL No ~rson shall occupy as an o~ner-occupant or let to another for occupancy any dMelling or dwelling unit for the pur~ses of living, sleeping, cooking or eating therein Mhich does not comply Mith the folloming requirements, to-wit: (d) ELECTRICAL SERVICE, OUTLETS and FIXTURES. Every dMelling unit and all public and common areas shall be supplied Mith functioning electrical service, functioning overcurrent protection devices, functioning electrical outlets, and functioning electrical fixtures which are properly installed, Mhich shall be maintained in a safe MorkJng condition and which shall be connected to a source of electric power in a manner prescribed by 6.201(1). The minimum capacity of such electrical service and the minimum number of electrical outlets and fixtures shall be as follows: (il A dwelling containing two or more units shall have at least the equivelant of sixty (60) ampere, three-wire electric service per dMelling unit. (ii) Each dwelling unit shall have at least one branch electrical circuit for each six hundred (600) feet of dwelling unit floor area. (iii) Every habitable room shall have at least the lessor of tMo floor or wall type electric convenience outlets or one such outlet for each sixty (60) square feet or fraction thereof of total floor area; provided, however, that one ceiling or Mall-type light fixture may be substituted for one required outlet. (iv) Every Mater closet compartment, bethroom, kitchen, laundry room, and furnace room shall contain at least one supplied ceiling or wall-type electric light fixture, and every bathroom, kitchen, and laundry room shall contain at least one electric convenience outlet. (v) Every public hall and stairMay in every rental dwelling shall be effectively illuminated by natura! or electric light at all times. In structures containing not more than tMo ~elling units, convenieintly located functioning light switches controlling an adequate functioning lighting system which may be turned on when needed may be substituted for full-time lighting. Violation Details: CITY ORDINANCE 02-02-1995 H.H.C.FOLLOM-UP FINAL , 5A 201(1)( TOILET FACILITIES No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purposes of living, sleeping, cooking or eating therein mhich does not comply with the following requirements, to-wit: (d) TOILET FACILITIES. Every dweling unit shall contain a nonhabitable room which is equipped mith a flush water closet in compliance with 6.201(I). Such room shall have an entrance door which affords privacy. Said flush water closet shall be equipped with easily cleanable surfaces, shall be connected to an approved water system that at all times provides an adequate amount of running water under pressure to cause the water closet to be properly functioning, and shall be connected to the City sewer system. Violation Oetails: CITY ORDINANCE 02-02-1995 H.H.C.FOLLOM-UP FINAL 5A 205(1)( FLOORS, MALLS, CEILINGS No person shall occupy as an owner-occupant or let to another for occupancy any d#elling or dwelling unit for the purposes of living, sleeping, cooking or eating therein which does not comply with the following requirements, to-wit: (c) FLOORS, INTERIOR NALLS and CEILINGS. Every floor, interior wall and ceiling shall be protected against the passage and harborage of vermin and rodents and shall be kept in sound condition and good repair. Every floor shall be free of loose, warped, protruding or rotted flooring materials. Every interior wall and ceiling shall be maintained in a tight weatherproof condition and may not be covered wholly or partially by toxic paint or materials with a lasting toxic effect. Every toilet room and bathroom floor surface shall be capable of being easily maintained in a clean state. Violation Details: CITY ORDINANCE 02-02-1995 H.H.C.FOLLON-UP FINAL SA 201(l)( KITCHEN STORAGE No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purposes of living, sleeping, cooking or eating therein which does not comply with the following rmquirements, to-wit: (b) KITCHEN STORAGE. Each unit must contain a counter or table for food preparation and must contain cabinets and/or shelves for stoage of eating, drinking and cooking equi~ent and utensils and of food that does not require refirgeration for safekeeping. All cabinets, shelves, counter tops, and tables shall be of sound construction covered with surfaces that are easily cleanable and that will not impart any toxic or deleterious effect to food. Violation Details: CITY ORDINANCE 02-02-1995 H.H.C.FOLLON-UP FINAL 5A 202(1)( OEADBOLT LOCKS No person shall occupy as an omner-occupant or let to another for occupancy any ~elling or dwelling unit for the purposes of living, sleeping, cooking or eating unless all exterior doors of the dmelling or dwelling unit are equipped with safe and funtioning door and windom locks mhich comply with the following requirements, to-wit: (b) Every door that provides ingress or egress for a dwelling unit within a multiple family unit shall be equipped with an approved lock that has a dead locking bolt that cannot be retracted by end pressure; provided, however, that such doors shall be openable from the inside witlmut the use of a key or any special knowledge or effort. Violation Details: CITY ORDINANCE SA 201(1)( 02-02-1995 H.N.C.FOLLON-UP FINAL EXISTING INSTALLATION. NAINTENANCE (i) AIl buildings and/or maintenance improvements inspected pursuant to Chapter Sa, the Housing Naintenance Code, shall be judged and inspected in accordance with the applicable Uniform Building Code and Uniform Fire Code, as follows: (i) EXISTING INSTALLATION, Building in mxistance at the time of the adoption of the Code may have their use or occupancy continued, if such use or occupancy was legal at the time of the adoption of the Code, provided such continued use is not dangerous to life. (ii) NAINTENANCE. All buildings and structures, both existing and new, and all parts thereof, shall be maintained in a safe and sanitary condition. All devices or safeguards which are required by the Code shall be maintained in conformance with the code edition under which installed. Violation Details: CITY ORDINANCE 02-02-199S H.N.C.FOLLON-UP FINAL SA 204(1) HEATING FACILITIES No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purpo~s of living, sleeping, cooking or eating therein unless such dwelling or dwelling unit shall have ~ating facilities which are properly installed and maintained in safe and functioning condition, which are capable of safely heating all habitable rooms, bathrooms and water closet compartments in every ~elling unit located therein to a temperature of at least seventy (TO) degrees Fahrenheit at a distance of three (3) feet above floor evel and at three (3) feet from exterior walls, and which shall comply with t~ following requirements, to-wit: (a) Gas or electrical appliance designed primarily for cooking or water heating purposes shall not be considered as heating facilities within the meaning of this section. (b) Portable heating equipment employing flame or the use of liquid fuel shall not be considered as heating facilities within the meaning of this section and is prohibited. (c) No owner or occupant shall install, operate or use a space heater employing a flame that is not vented outside the structure in an approved manner. (d) No owner shall supply portable electric heaters to comply with this 5.2o4(1). Violation Details: CITY ORDINAHCE 02-02-1995 H.H.C.FOLLOM-UP FINAL SA 201(1)( BATHTUB OR SHO#ER No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purposes of living, sleeping, cooking or eating therein which does not comply with the following requirements, to-wit: (fl BATHTUB or SHOWER. Every dwelling unit shall contain a nonhabitable room which ts equipped with a bathtub or shower in good working condition. Such room shall have an entrance door which affords privacy, A bathtub or shower shall be properly connected to an approved water supply system, shall provide at all times an adequate amount of heated and unheated water under pressure, and shall be connected to the City sewer system. Violation Details: CITY ORDINANCE 02-02-1995 H.H.C.FOLLOM-UP FINAL 5A 205(1)( ELECTRICAL No person shall occupy as an owner-occupant or let to another for occupancy any dwelling or dwelling unit for the purposes of living, sleeping, cooking or eating therein which does not comply with the following requirements, to-wit: (d) ELECTRICAL SERVICE, OUTLETS and FIXTURES. Every dwelling unit and all public and common areas shall be supplied with functioning electrical service, functioning overcurrent protection devices, functioning electrical outlets, and functioning electrical fixtures which are properly installed, which shall be maintained in a safe working condition and #hich shall be connected to a source of electric power in a manner prescribed by 6.201{1). The minimum capacity of such electrical service and the minimum number of electrical outlets and fixtures shall be as follows: (il A dwelling containing two or more units shall have at least the equivelant of sixty {60) ampere, three-wire electric service per dwelling unit. (ii) Each dwelling unit shall have at least one branch electrical circuit for each six hundred (600) feet of dwelling unit floor area. (iii) Every habitable room shall have at least the lessor of two floor or wall type electric convenience outlets or one such outlet for each sixty (60) square feet or. fraction thereof of total floor area; provided, Violation Details: hoMever, that one ceiling or Mall-type light fixture may be substituted for one required outlet. (iv) Every water closet compartment, bathroom, kitchen, laundry room, and furnace room shall contain at least one supplied ceiling or Mall-type electric light fixture, and every bathroom, kitchen, and laundry room shall contain at least one electric convenience outlet. (v) Every public hall and stairMay in every rental dmelling shall be effectively illuminated by natural or electric light at all times. In structures containing not more than two dMelling units, convenieintly located functioning light sMitches controlling an adequate functioning lighting system ~hich may be turned on Mhen needed may be substituted for full-time lighting. CITY COUNCIL LETTER Meeting of : February 13~1995 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPT.: CITY MANAGER NO: 7 CITY MANAGER'S APPROVAL ITEM: ADDREssESTABLISHcouNcILSPECIALvAcANcyMEETING TO BY: PAT HENTGES BY:~------~~~~ NO: 7 C. DATE: FEBRUARY 10, 1995 The City Council met at a work session on February 7, 1995, to discuss filling the vacancy created when Bruce Nawrocki resigned his Council seat as of December 31, 1994. At that time, there had been only two written letters of interest submitted for the Council's consideration, Bruce Nawrocki's and Nan Tilkin's. Nan Tilkins has since withdrawn her name for consideration at this time. After some discussion, the City Council decided to hold a special meeting to discuss and address inquiries regarding Bruce Nawrocki's request to be appointed to the Columbia Heights City Council. The format for the meeting will require that any questions must be submitted in writing in order to be addressed. RECOMMENDED MOTION: Move to Establish February 28, 1995, at 7 pm as a Special Meeting to Discuss and Address Inquiries as to Bruce Nawrocki's Request for Appointment to the City Council. COUNCIL ACTION: Home: 571-5278 Bruce Nawrocki 1255 Polk Place Columbia Heights, MN 55421 February 6, 1995 Home Office: 571-1311 Mayor Joe Sturdevant 4848 - 7th Avenue Columbia Heights, MN Dear Joe: 55421 The purpose of this letter is to respectfully request your consideration for appointment to fill out the vacancy on the City Council until the municipal election next fall. The retirement complications that arose when the Association that I had previously worked for ceased operations, have now been resolved. With the experience that I have through my involvement in our City government for these past several years, and the extra time that my retirement now allows me, I hope that you would agree that my service could be useful to the City Council and all of the citizens of our community that the Council labors to serve. With the legislative session in high gear, and issues being considered that can have a great impact on Columbia Heights, I believe that I can be of extra usefulness to the Council and our community. As one example in particular, since Columbia Heights is one of the greater beneficiaries of Local Government Aids and Fiscal Disparities distributions, efforts to decrease the funds for these programs, or to adversely change the distribution formulas, if successful, would put severe strains on the property tax levy that supports municpal services in our community. The experience that I have in following legislative issues, and in working on committiees of the League of Minnesota Cities and the Association of Metropolitan Municipalities. could be very useful in these efforts. I would be very happy to provide any additional information that you or other members of the Council might desire. Thanking you for your considerations, I am, Sincerly, Bruce Nawrocki 17:05 '~781 1988 HIGHLANDER R ~ ~002 Februar~ 10, 199~ Dear IVlslmr Sturdevut, ]~dgardinf[ s much earlier phrase call whkh I had side to you in reference to piing Bruce Nawrockl's v~.snty on the city council I had indicated my [mm~l]ii~ ill(~a~t III being a candidate for that I ha~e only become recently aware of the procm tn which a selection must be made and that is the reafon for thi, letter. I also feel tbs, it is nec~mtry tO apolofize to you and the rest of tile council for not only the delay of ~ response, but my lack of knowledge aa to iht. entire process. Sincerely, 4216 7th St. NE Columbia Hei~tu Office: 781-1777 Home: 789-3018 TO: FROM: DATE: RE: Mayor/City Council of Columbia Heights Nanette L. Tllkens February 7, 1995 Vacancy Appointment Gentlemen: Whereas ~ruce Hawrocki has ~ :.=,.,~.-:e~'... issue; has requested reappointment; is ellfih reappointed; that my request to fill the vac:~.ncV c, nly other formal reques, t e:,:ist~u~; thst the appc, i~ltment is ~hort-t. erm; that it is my at from conversation with the council zn the held on t, his date. that ther'e h~s k..een nn.. agreeme~t, as individuals or grcu;,, tha~ ~4r. would be reappointed to the c,:~umc/!: kI~d serves the con'anunities best interests 50 fill immediate/y: concur with the council that ['!r. reappointed due to the circumstance.=~ surroun-:~.~,,~ ',resignation being a forced act, i.r,~ c,f whi,~h h~ choice; do withdraw my request ro be appointed vacancy on the Columbia Heights ,~.~ty Ccuncii ~lan.~.te L. ('Nanl Tilkbns F ~ 1995 eh, rua~y ; , January 31, 1995 City of Columbia Heights Attn: City Council 590 - 40th Avenue, NE Columbia Heights, MN 55421 Dear Mr. Mayor & Councilmembers: I respectfully request appointment to the vacancy which exists on the council. My desire to serve the best interests of Columbia Heights on the City Council has not changed since our last municipal election. I would welcome the opportunity to discuss this matter with you and request that I be advised of the guidelines and/or policy you will implement to fill the vacancy which has existed. I look forward to hearing from you in the near future. Very truly yours, 3975 Johnson Street, NE Columbia Iteights, MN 55421 781-1634 C~TYCOUIlGZLLKTTKR Nee~:l.ng of: FEBRUARY 13, 1995 AGENDA SECTION= ORIGINATING DEPARTMENT: OITY MANAGER'S OLD BUSINESS APPROVAL NO: 8 COUNCIL NO: . DATE: FEBRUARY 8F1995 DATE?"-"J~' ~- At the January 23, 1995 City Council Meeting the City Council reappointed Pat Jindra to the Housing and Redevelopment Authority, This appointment should be a mayoral appointment with Council concurrence. To keep the records correct and the policy accurate the following motion should be approved: RECOMMENDED MOTION: MOVE that the members of the City Council concur with the Mayor's reappointment of Pat Jindra to the Housing and Redevelopment Authority. Term to expire in April 2000. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: February 13, 1995 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 8 CITY MANAGER' S APPROVAL ITEM: CITY HALL/COUNCIL CHAMBERS IMPROVEMENT BY: PAT HENTGES BY: ~ ~ PROJECT BUDGET ~ ~ DATE: 2-10-95 DATE.~.' ~-~ NO: · ~' Attached please find a working budget for the City Hall/Council Chambers improvements. The City Council has conducted three work sessions to discuss the various improvements proposed to be undertaken in conjunction with the cable equipment upgrade being financed by Meredith Cable,and the re-carpeting of the building was approved in the 1995 budget. It was the feeling of the Council that any outstanding maintenance items, or improvements that would be contemplated for City Hall in the next few years should be incorporated into this year's budget. There is sufficient reserves in both the Cable Budget and the General Governmental Buildings Budget to undertake necessary improvements in 1995. The following is a list of additional budget items the council is considering funding at a estimated cost of $32,096: Electrical wiring and upgrades for the Council Chambers Interior/exterior painting Council room furnishings Duct work cleaning Exterior entrance canopies over the ADA door openers Tile floor replacement in Police Department North window Exterior public notice board. RECOMMENDED MOTION: Move to amend Fund 411-5120, General Governmental Building Capital Improvement Fund by $30,496. and Fund 225-49844 by $1,600 for various City Hall and Council Chambers improvements, with source of funding coming from undesignated fund balances in Fund 411 and Fund 225, and further authorizing City Manager to seek bids and quotations for improvements related to the same. COUNCIL ACTION: Item CITY HALL BUDGET IMPROVEMENTS Cost Budgeted Revenue Source 2-9-95 Amount COUNCIL CHAMBERS: Rework Council Table Electric Upgrade to Council Podium/Map Table Kiosk & Electrical Wiring Monitors-Council Chamber Computer Interface Lighting Correction Painting of Council Area Chamber Furnishings New Council Chairs Repair/replace Audience Projection Equipment Council Dais Changes Council Chambers SubTotal GENERAL CITY HALL: Carpet: General City Hall Police Area Painting Admin/Finance Area Lower Level Doors Miscellaneous Improvements Duct Cleaning Paint Police Area Tile Floor Replacement Police Dept. General SubTotal 3,500 3,ooo 2,000 i,5oo 1,300 3 ooo 4 ooo i 600 $ 2 700 $ 3 ooo $ 1,ooo $ 1,5oo $28,100 $19,000 $ 6,260 $ 1,200 $ 800 $ 2,000 $ 4,o15 $ 1,4oo $ 2,000 $36,675 411-General Govt Bldg. 411-General Govt Bldg. 225-Cable 225-Cable 225-Cable 225-Cable 225-Cable 411-General Gov't Bldg 411-General Govt Bldg 411-General Govt Bldg 411-General Govt Bldg 411-General Govt Bldg 411-General Govt Bldg 411-General Govt Bldg 411-General Govt Bldg 411-General Govt Bldg 101-General Fund 411-General Govt Bldg 411-General Govt Bldg 411-General Govt Bldg $ 3 500 $ 2 500 $ 2 ooo $ i 500 $ i 3oo $ 3 ooo $ 4 ooo $ i 5oo $ 2 700 $ 3 ooo $ i ooo $ i,5oo $27,500 $20,000 $ 6,oo0 $ 1,200 $ 800 $ 2,000 $ 3,875 $ 1,400 $ 2,000 $37,275 EXTERIOR IMPROVEMENTS City Hall Landscaping/ Drainage City Hall Exterior Painting Entrance Canopies Exterior Notice Board North Office Window Exterior SubTotal TOTAL 5% Contingency TOTAL $ 2,000 $ 2 500 $ 4 350 $ 600 $ 1 200 $10,650 $75,425 $ 3,77l $79,196 411-General Govt Bldg 411-General Govt Bldg 411-General Govt Bldg 411-General Govt Bldg 411-General Govt Bldg 411-General Govt Bldg $ 2,000 $ 2 500 $ 4 350 $ 600 $ i 200 $1o,65o $75,425 $ 3,771 $79,196 S U~I~U~Y: Fund Budgeted Unbudgeted Cable Gen Govt Bldg General Fund $10,200 $34,900 $ 2,000 $ 1 600 $30 496 $ TOTAL $47,100 $32 096 = $79,196 OTHER RELATED IMPROVEMENTS: Seal Police Garage Floor 411-General Govt. Bldg Office Furniture additions/replacements 101-General Fund General Repairs Storage Area Changes Cable Telecasting Equipment Acoustic Ceiling Improvements A.D.A. Door Openers A.D.A. Signage/Re-sign City Hall A.D.A. Emergency Lighting 101-General Fund 101-General Fund Meredith Cable Co Meredith Cable Co. C.B.D.G. C.B.D.G. C.B.D.G. $ 1,900 $ 4,600 $ i,ooo $ 2,000 $45,000 $ 4,5oo Portion of the Total Portion of the Total Portion of the Total CITY COUNCIL LETTER Meeting of: February 13, 1995 AGENDA SECTION: NEW BUSINESS ~ ORIGINATING DEPARTMENT: CITY MANAGER'S NO:~ CITY MANAGER'S APPR~E~ ~ ~ ITEM: AGREEMENT WITH MEREDITH CABLE BY: LINDA L MAGEE NO: DATE: 2 - 2 - 95 DATE During negotiations of the Settlement Agreement regarding cable rates with Meredith Cable, the issues of eliminating the FM Service, return of an access channel, and financial reporting were discussed. It was decided to address these issues at a later date in a side letter or agreement. At their meeting of January 19, 1995, the Columbia Heights/Hilltop Cable Commission reviewed the attached request from Meredith Cable to combine the religious access channel (channel 56) with the EWTN/INSP channel (channel 72), to eliminate the current FM Service, and to create a revised financial report. After much discussion, the commission passed a motion recommending that the City Council enter into an agreement with Meredith Cable that would result in the loan of channel 56 and the loan of the FM service spectrum to Meredith and the creation of a mutually acceptable format for reporting financial activity in exchange for Meredith providing acoustical ceiling tiles for the Council Chambers at a cost not to exceed $4,000. Attached is a copy of the proposed agreement. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Meredith Cable for the loan of Channel 56 and the FM Service Spectrum and the creation of a mutually acceptable format for reporting financial activities. COUNCIL ACTION: Meredith IY' I Cable 934 Woodhill Drive Roseville, MN 55113 (Fax) 612 '483-9184 Customer Service: 612/483-9999 Administrabon: 612/483-3233 3anuary 10, 1995 Chairman - Columbia Heighlaq-lilltop Cable Commissi C/O City of Columbia Heights J~ 590 40th Sweet NE Columbia Heights, MN 55421 Dear Mr. Stroik: During our negotiations on the Settlement Agreements with the various commissions, the issues of eliminating the FM service and return of an access channel were discussed. As you are aware, these issues were a part of that negotiation, but it was decided that these two issues would be addressed in a side letter or agreement. Some confusion arose in the historical evolution of the Religious Access Channel and there were questions regarding the services we may place on the frequency freed up with the elimination of the FM Service. I hope that this letter will clear up the confusion and alleviate any concerns the commission members may have regarding content and violence of one of the proposed service. Religious Access Channel - In reviewing files back to 1987, I found a report prepared by Dave Szurek for the Council for the year 1987, dated February 1988. In that report, Dave notes that "the religious access channel is shared with satellite services". Those senrices were EWTN and PTL. Over the years, access users who produced religious programming placed their programs on public access but had the opportunity to pre-empt the religiOUs access channel if they wished. It does not appear that the pre-emption was ever requested. On June 9, 1993, Meredith sent a letter to the Commission advising them of impending channel changes. We stated that we would temporarily split the Religious Access and EWTN/~SP services. We would like to have the ability to return to the previous shared channel scenario. FM Service - Prior to offering true stereo sound, the FM Service was created to offer a variety of services which was routed through a subscriber's stereo system. Many of these services were cable channels, others were radio stations and services. Earlier the City and Commission agreed to allow us to greatly reduce the offerings on that service, freeing up frequency capacity to add more video channels. Now that Meredith offers the majority of its services in stereo to subscn'bers who have stereo television sets, we would like the ability to utilize the remaining frequency for new services. The current FM Service utilizes a small frequency range, not enough to offer a full video channel. However, there is enough to allow us to offer new and exciting services to our subscribers, such as Prodigy, X-Press, or information-type services which may develop in the future. We are also researching the feasibility of offering The Sega Channel, ut~'llzlng the frequency beyond the highest channel in an area called the "roll off". The Sega Channel is an optional service that wfll be offered similar to premium channels. Initial investigation indicates that there is considerable demand for this senrice. In order to use The Sega Channel, a subscn"oer will need to use a Sega Came system (their own) and an interface unit supplied by Meredith. With those components, the subscn"oer may order games. The games are rated, and parents can control access to the games as they can now for pay-per-view movies and events. Financial Reports - The third element in the negotiations is unique to Columbia Heights/Hilltop. We have a requirement in the annual report for system-specific financial reporting. As it is very time. colLqnming and difficult to do and ber. ause the overall audited financial reports of the Company would present a truer picture of our financial health, we asked that we work together to create a structure which is beneficial to both sides. This would include a full copy of the audited financial report as well as information that is trackable to Columbia HeighLVHilltop specifically. I anticipate working with Linda on this item. We ask that the Commission/City allow us the ability to eliminate the current FM Service, to return to the combined religious access/EWTN/INSP channel and to create a revised annual financial report as a part of the Settlement Agreement. If you have any additional questions, please feel free to contact me at 486-3521. Sincerely, Vice-President, Public Affairs Kevin Griffin Linda Magee Lee Sheehy Tom Creighton AGREEMENT TO LOAN CHANNEL 56 AND THE FM SERVICE SPECTRUM TO MEREDITH CABLE THIS AGREEMENT is made as of the ~ day of February, 1995, by and between the City of Columbia Heights (the 'City") on behalf of itself and the City of Hilltop, Minnesota pursuant to the terms of a Joint and Cooperative Agreement and Group W of Columbia Heights/Hilltop, Inc. d/b/a Meredith Cable (the "Company"). NOW THEREFORE, IN CONSIDERATION of the mutual covenants, terms, conditions and representations contained herein, the parties agree as follows: 1) Loan of Channel 56 The City, on recommendation of the Columbia Heights/Hilltop Cable Commission agrees to loan channel 56, commonly know as the Religious Access Channel, to the Company for its lawful use. The term of this Agreement shall commence on the date of execution of the Agreement and terminate one (1) year thereafter. This Agreement may be renewed for successive one (1) year terms upon 90 day written request of Meredith and by the City giving written notice to the Company of renewal of its grant to use channel 56. Anytime after six months from the effective date of this Agreement, with no requirement for justification, and in the sole discretion of the City, the City may demand the return of channel 56 no later than one year after written notice by the City to the Company or at the expiration or termination of any contract with a program supplier whose program is being carried on the channel, for which return has been requested, at the time of receipt of notice, whichever is earlier. At anytime during the term of this Agreement, if the City wishes to insert a religious program on the system, the Company will insert such programming on channel 72 (EWTN). 2) Loan of FM Service S_~ctrom The City, on recommendation of the City of Columbia Heights Cable Commission agrees to loan the FM Service Spectrum to the Company for its lawful use. The term of this Agreement shall commence on the date of execution of the Agreement and terminate one (1) year thereafter. This Agreement may be renewed for successive one (1) year terms upon 90 day written request of Meredith and by the City giving written notice to the Company of renewal of its grant to use the FM Service Spectrum. Anytime after six months from the effective date of this Agreement, with no requirement for justification, and in the sole discretion of the City, the City may demand the return of the FM Service Spectrum no later than one year afLer written notice by the City to the Company or at the expiration or termination of any contract with a program supplier whose program is being carried on the FM Service Spectrum, for which return has been requested, at the time of receipt of notice, whichever is earlier. 3) Annual Report Financial R _epo~g Requirement~ The Company agrees to work with the City to create a mutually acceptable format for reporting financial activity. The Company represents that it has obtained and will maintain all ner. essary authorizations and fights to distribute any programming which cablecasts on Channel :56, or services which utilize the FM Service Spectrum, at all limes under the term of this Agreement. The City represents that it has the authority to loan the Company the use of Channel 56 and the use of the FM Service Spectrum. 5) la maiflc i The Company agrees to indemnify amd fol~v~ hold harmless the City ~ its respeclive officers, directors, en~. Ioyees, and agents from all liabilities, claims, costs, damages, mi expemes arising out of any use by the Company of channel 56 or the FM Service SpecUmn, or use of ~he City's facilities related to use by the Company, including but not limit_t~t tO lily liabilities, claim~, costs, damages and expenses arising out of any breach or claimed breach by the company or violation of any pmlnny rights of the owners of such rights in l~nming cablecast on channel 56 or services utilizing the FM Service Spectrum. 6) Acoustical Tiles The Company agrees to provide to the City acoustical ceiling tiles for the Council Chambers, along with installation, at a cost not to exceed $4,000. 7) fa l t _T l s This Agreement shall inure to the benefit and shall be binding upon the parties hereto and their respective successors, transferees, or assigns. The Agreement may not be assigned by the Company to any successor, transferee or assign without the written consent of the city; except for any such successor, transferee or assign of a transfer of ownership approved by the City. Nothing contained herein shall be deemed to create, and the parties do not intend to create, any relationship of partners or joint ventures as between the Company and the City. Neither the Company nor the City shall be or hold itself our as the agent of the other under this Agreement. IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of this February, 1995. day of City of Columbia Heights Group W of Columbia Heights/Hilltop, Inc. d/bla Meredith Cable Its: CITY COUNCIL LET'FER Meeting of: :2/13/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS TO BY: M. Winson/~ BYTE~ NO. REPLACE DUMP TRUCK #22 q~DATE:2/6/95 DA Staff budgeted $75,000 in the Capital Equipment Replacement Fund to replace #22, a 1978 Ford F700 7-ton dump track. The current track is at a point where repair and maintenance costs will start to rise steeply. By replacing this truck at this time the increased maintenance costs can be avoided, the lruck will have a respectable trade-in value and the fuel and equipment improvements available in new tracks will reduce overall fleet costs and improve efficiency. It is the intent of staff to seek bids for a 1995 33,000 GVW single axle dump truck with underbody plow, front plow, sander and power tarping system. RECOMMENDED MOTION: Move to authorize staff to seek bids to replace unit #22, a 1978 Ford F-700 dump track. MAW:jb 95-065 COUNCIL ACTION: CAPITAL EQUIPW~.NT PURCHASE JUSTIFICATION 1. Item to purchase: 7 Ton Dump Truck 2. New; or Replace: 3. if replace, present equipment data: 3A. Make: Ford F700 Dump Truck (7 ton) Unit #22 1978 3B. Year purchased: 3C. Purchased new? 3D. Original Cost: X or Used? $ 10,124 3E. Estimated hours/days used per year: 3F. Engine hours used per year if known: 3G. Repair history: Labor cost past 36 months: $4111 Parts cost past 36 months: $2236 1300 hours $ 1.00 Number of days down time past 36 months: ? 3H. Operating cost per mile (or other unit of measure): $1.54 4. Proposed new equipment to replace item described in ~3 above: 4A. Estimated cost of item: $ 75,000 4B. Budgeted money: $75,000 4C. Where is the money budgeted? Department name: Capital Equipment Replacement Fund Department line item: 101-43121 4D. Estimated operating cost per mile (or other unit of measure): 4E. "Features' on new unit that are not on present equipment: a. Tarping system 4F. What are the advantages or cost savinngs of the new features: Newer trucks are more fuel efficient and require less maintenance. 5. If first-time purchase: 5A. Purpose of new item: 5B. How is this work presently being done? 5C. Cost of doing the task now? 5D. Cost of doing the task if new item is purchased? SE. Estimated operating cost of proposed new item (per mile or other unit of measure: 5F. Life expectancy of new item: 5G. Where will new item be stored? Is there space available? 6. Person's name making request and providing data: ~ark Winson 7. Date proposed to City Manager: 8. Date reviewed at Council Work Session: 9. Date authorized to take bids: 10. Date of bid opening: 11. Date of Council to purchase: 12. Cotunci! action: 13. City Manager's review notes: SWA/bj 031892 CITY COUNCIL LETYER Meeting of: 2/13/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ~/~/ ITEM: AUTHORIZATION TO SEEK QUOTATIONS BY: M. Winson BY: No. FOR ~ORT~LE SOU~ SYSteM ~ /,, DATE: 2/6/95 DATE:~ -/ Staff has budgeted $8,500 for acquiring a portable sound system to replace the sound system currently used at the Huset Bandshell. The current equipment is old and requires 8-12 man hours to set up for the Jamboree activities at the band shell. By acquiring a portable system, the equipment could be used for more activities. Currently available equipment produces much higher quality reproduction, is lighter and more reliable. Staff is requesting authorization to seek quotations at this time in order to have the equipment available for the Heights Pride activities. RECOMMENDED MOTION: Move to authorize staff to seek quotations for a portable sound system. MAW:jb 95-066 COUNCIL ACTION: CITY COUNCIL LETYER Meeting of: 2/13195 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK PROPOSALS BY: M. Winson ~/~ BY: NO. FOR DESIGN OF EVP SYSTEM ,~1 r~ DATE: 2/6/95 DATE The Police, Fire and Engineering Departments have been investigating the installation of Emergency Vehicle Pre-emption (EVP) at the signalized intersections in Columbia Heights. EVP is a system that allows emergency vehicles to change the operation of traffic signals to allow the emergency vehicle to proceed through the intersection. The system consists of a sensor and indicator light loca~xl on the signal mast that is lriggered by a strobe light mounted on the vehicle. When activated by an approaching emergency vehicle, the EVP changes all other legs of the intersection to red and provides a yellow or green for the leg on which the emergency vehicle is approaching. This allows for quicker and safer travel for the emergency vehicle. All signals in Fridley are equipped with EVP. It is estimated that installation of the signal mounted equipment is $9,000 per intersection. There are 14 signalized intersections within or bordering Columbia Heights that would require EVP on all legs. One signal has EVP on three legs and would need EVP installed on the remaining legs. The estimated cost for installation would be $130,000. Municipal State Aid rules allow fund expenditures for EVP on State Aid routes and the use of State Aid funds for off-system legs that are on the State routes or County State Aid routes. This should cover construction costs for 10 complete intersections and 1/2 of the remaining four. The cost of the vehicle mounted equipment is $1,500 per vehicle and would have to be paid for with local funds. The purchase and installation of this equipment would be phased in over time. As this project would involve electrical design and the development of several Joint Powers Agreements with neighboring cities, counties and the State, Staff is recommending that a consultant be retained to assist in the development of this project. Most or all of the design fees and construction engineering fees can be reimbursed from Municipal State Aid funds. Design and construction management fees are expected to be in the range of $13,000 to $20,000. At this time, staff is requesting authorization to request proposals for design and construction management services. RECOMMENDED MOTION: Move to authorize staff to seek proposals for design and conslruction management services in connection with a project to install Emergency Vehicle Pre-emption at signalized intersections. MAW.'jb 95-063 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: February 13, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER' S SPEC IAL PROJECTS APPROVAL NO: ITEM: Re Carpeting of City Hall ~ ~ BY: JEAN KUEHN BY: .~.~'-~ NO: , · DATE: Feb 8, 1995 DATE: J~J~ Requests for Proposals and Bid Specifications were sent to twenty-one (21) carpet dealers in the metropolitan area. Three factory representatives, submitted samples and specifications requesting "Equal" status with the carpet that had been specified. One additional carpet was accepted as an "alternate" to the specified, but it was not considered an equal. Six firms did on site inspections, and measuring in preparation for bidding. At the time of the bid opening, only two firms had submitted bids that were on time and complete. One bid was late and another was faxed to city hall without backup data. The standing of the bids would not be changed, had these other bids been on time and complete. Of the two companies that submitted bids, both bid on the specified carpet and one submitted a second bid for the alterate choice. The low responsible bid was submitted by Anderson's New Carpet Design, using the specified Bigelow Stati-Tuft carpet. They have done business with the City of Columbia Heights in the past and enjoy a good reputation with those whom they have worked. The bid to re-carpet, using the specified Bigelow Stati-Tuft carpet, for the Administration and Finance area was $18,825.00. The bid to re-carpet the Police area was $6,582.00. The Combined bid to re-carpet both areas was $25,260.00. While Anderson's bid, submitted using the alternate was slightly less ($1,265) than the bid for the preferred carpet, it is staffs recommendation that the specified carpet be used, due to the superior fiber quality of that carpet. RECOMMENDED MOTION: Move to award the bid to re-carpet Columbia Heights City Hall, Administration, Finance, Council, Police and public areas, to Anderson's New Carpet Design for $25,260.00 for the installation of Karastan/Bigelow Stati Tuft carpet from General Government Buildings 411-41940-5120. COUNCIL ACTION: '-~ o o o o o ~ o o o c) o ~ m ~- co ~ m · o , o o o o o 0 0 0 0 0 0 0 ~ ~ 0 0 0 0 0 0 0 0 0 ~ 0 Oh ~ 0 CO D'. r,~ 0 D"- I.~ 0 ~ 0 ~ I.~ 0 0 0 0 IZ:I 0 0 0 0 ~ 0 0 ~: o~ ~ c4 o 0 ,--,4 ~ o o o ~ E),-I 00 ~ ,r-I i.~ o i 00 o ~ (~-- ~ m ~ ~ o,1 u~ o o o 0 ~ fa~(3 0 0 0 0 0 0 0 0 ¢~ rd 0 0 0 0 0 0 0 0 ~4 r~ 0 ~ 0 ~ ~ ~ ~ · .~ ~ .~ ~ ~ ~ 0 0 ~ O ~ ~ 0 ~ 0 0 ~ 0 ~ ~ ~ · ~ 0-~ -~ -~ e ~ H · ~ .-H ~ · ~ · ~ · ~ ~ H ~ ~ ~ ~~ ~ -H ~ ~ 0 ~ ~ oXo CITY COUNCIL LETIER Meeting of: 2/13/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AUTHORIZATIONTOSEEKQUOTESTO BY: M. Winson ~ BY';rE(.~ NO. REPLACE PAVEMENT STRIPER (~ ~ DATE: 2/6/95 DA Staff budgeted $4,100 to replace the 1985 Redland Prismo Paint Striper. This equipment is used for painting crosswalk, pavement messages and curbs. Environmental concerns about oil based paints have resulted in State policies that all street striping paint should be latex based. The current equipment cannot be used for latex paints due to corrosion problems. This equipment would be purchased using State Aid Maintenance Funds. RECOMMENDED MOTION: Move to authorize staff to seek quotations for replacement of the Redland Prismo Paint Striper. MAW.'jb 95-064 COUNCIL ACTION: CITY COUNCIL LETI'ER Meeting of: 2/13195 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS I, ITEM: AUTHORIZATION TO SEEK BIDSFOR BY: M. Winson /-~ BY: ~ ~' NO. 1995 STREET AND PARKING LANE STRIPING, DATE: 2/6/95 DA Staff is requesting authorization to seek bids for the 1995 Street and Parking Lane Striping. Approximately 20% of the project ($750.00) is budgeted for in General Fund 101-43170-4000. The remaining 80% ($3,400.00) is budgeted for in the Municipal State Aid Maintenance Fund (212-43190-4000). RECOMMENDED MOTION: Move to authorize staff to seek bids for the 1995 Street and Parking Lane Striping contract. MAW:jb 95-061 COUNCIL ACTION: CITY COUNCIL LETYER Meeting of: 2/13/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CI~_~MA~ GER NO. 9 PUBLIC WORKS ~/~) ITEM: AUTHORIZATION TO SELL SURPLUS BY: M. Winson BY~ NO. PLAYGROUND EQUIPMENT 9 ~ DATE: 2/6/95 DA Improvements and replacements to playground equipment have resulted in a collection of used equipment that does not fit into our current equipment needs. This equipment is still usable and other cities may have a use for these items. Staff is requesting authorization to advertise this equipment for sale to other cities. The equipment includes: 10 each pony swings 2 each steel slides 1 each 6' swing bench 2 each steel teeter-totters 6 each chain link tennis nets RECOMMENDED MOTION: Move to authorize staff to advertise and sell the above listed surplus playground equipment. MAW.'jb 95-060 COUNCIL ACTION: CITY COUNCIL LETFER Meeting of: February 13, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ Fire ITEM: School Inspection Contract Renewal BY: Charles Kewatt:2 ~'o~- BY:~( '"XXlI NO: DATE: Jan 30, 1995 DATE: The State of Minnesota is requesting that we renew the School Inspection Contract between the State Fire Marshal Division and the City of Columbia Heights Fire Department. The contract is being made pursuant to the authority in Minnesota Statutes, section 121.1502, which calls for the inspection of public school facilities at least once every three years. A copy of the contract is attached for reference purposes. RECOMMENDED MOTION: Move to Authorize the Mayor and City Manager to renew the School Inspection Contract between the State Fire Marshal Division and the City of Columbia Heights Fire Department. 95-25 Attachment I [COUNCIL ACTION: I I I DEPARTMENT OF PUBLIC SAFETY FIRE MARSHAL DIVISION 285 BIGELOW BUILDING 4~0 NORTH SYNDICATE STREET ST. PAUL, MINNESOTA 55104 PUBLIC SCHOOL INSPECTION AGREEMENT This ~ement is made by and between the State of Minnesota, Department of Public Safety - Fire Marshal Division (State) and Fire Department for thc City of , lvFmne~ta (Contractor), address WHEREAS, the State, pursuam to Minne~ta Statutes: Aa of April 27, 1990, Chapter 562, 1990 Minn. Laws 1633, is empowered to require that the state fire marshal develop a plan to inspect once every three years every public school facility used for educational purposes. WHEREAS, thc Fire Chief of the above named fire department, docs hereby agree that a representative of the city fire department will conduct all public school fire inspections within their jurisdiction. To ensure uniformity of enforcement throughout the state, these inspections wRl be conducted in accordance with standards stated in this contract, and WHEREAS, CONTRACTOR represents that it is duly qualified and willing to perform thc services set forth herein, NOW THEREFORE, IT IS AGREED AS FOLLOWS: 1. All public school facilities used for educational purposes within jurisdiction will be inspected by contractor at least once every three (3) years. Inspections must begin during the 1994-1995 school year. 2. All public schools within contractor's jurisdiction will be inspected in accordance with the requirements of the Minnesota Uniform Fire Code (MUFC) and enforced in accordance with the policies of the State Fire Marshal. 3. State Fire Marshal Division will provide the necessary training for city fire deparunent personnel contracting to conduct these inspections. 4. Copies of inspection reports will be filed with the local school board and thc State Fire Marshal and must be submitted to these authorities within seven days following inspection. 5. All variances to fire code orders must be approved by the State Fire Marshal. 6. Cancellation: This contract may be cancelled by the State, or Contractor at any time, with or without cause, upon written notice to the other party. 7. Term or Contract: This contract shall be effective on January 1, 1994, or upon such date as it is executed by the commissioner of Finance, whichever occurs later, and shall remain in effect until December 31, 1997, or until all obligations set forth in this contract have been satisfactorily fulfilled, whichever occurs first. 8. State's Authorized Agent: The State's authorized agent for the purposes of administration of this contract is Jon Nisja, Supervisor, or :his successor in office, - State Ft~e Marshal Division. (Such agent shall have final authority for aeceptam~ of Contractor's servie~ and if such services are accepted as satisfactory). 9. Assignment. Contractor shall neither assign nor transfer any fights or obligations under this contract without the prior written consent of the State. 10. Liability. Contractor agrees to indemnify and save and hold the State, its agents and employees harmless from any and all claims or causes of action arising from the performance of this contract by Contractor or Contractor's agents or employees. This clause shall not be construed to bar any legal remedies Contractor may have for the State's failure to fulfill its obligations pursuant to lifts contract. IN WITNESS WHERE OF, the pa~lies have caused this contract to be duly executed intending to be bound thereby. APPROVED: CONTRAC-'I'OR: By: Title: A'rTORNEY GENERAL: By: Date: Date: COMMISSIONER OF ADMINISTRATION: By: By: Title: Date: Date STATE AGENCY OR DEPARTMENT: (Authorized Signature) By: COMMISSIONER OF FINANCE (Enc. Cts. Authorized Signature) By: Date Title: Date: I certify that the signatures for the contractor have lawful authority, by virtue of the city by-laws or a city resolution, to bind the contractor to the terms of this contract agreement. Date: By: Attorney for Contractor CITY COUNCIL LETTER MEETING OF: FEBRUARY 13t 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO.: 9 FINANCE APPROVAL ITEM: TAX INCREMENT ADMINISTRATION BY: WILLIAM ELRITE BY: EXPENSE 9 ~ DATE: 1/20/95 NO.: Attached is an invoice from Anoka County for $11,691.10. This is the County's administration charge for administering the tax increment financing laws of Minnesota as it relates to the tax increment districts in Columbia Heights. By State statute, the County is allowed to charge the cities these expenses. This is the fourth year the County has charged this type of expense back to the cities. The law that gives the County the authority to pass these expenses on to the cities does not make it optional on the cities part. In essence, the City of Columbia Heights is required to pay these expenses. The following is a summary of the charges for the past four years: 1991 $ 8.87 $352.74 $ 9,835.40 1992 8.92 339.25 9,813.45 1993 10.28 403.98 11,384.98 1994 10.97 429.44 11,691.10 RECOMMENDED MOTION: Move to authorize payment of $11,691.10 for administering the 1994 tax increment financing laws of Minnesota, with expenses being charged to the TI Debt Service Fund as an administrative expense. WE:dn 9501202 Attachment COUNCIL ACTION: COUNTY OF ANOKA DIVISION OF PROPERTY RECORDS AND TAXATION Edward M. Treska, Division Manager GOVERNMENT CENTER · 2100-3RD AVENUE · ANOKA, MN 55303 January 18, 1995 Mr. Bill Elrite Finance Director City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 Dear Mr. Elrite: Pursuant to M.S. 469.176. Subd 4h, I am herewith certifying your city's total expenses incurred by Anoka County in administering the Tax Increment Financing Laws of Minnesota. The expenses for Columbia Heights are $11,691.10. Please refer to the attached invoice for the breakdown of your charges. These expenses represent the recordkeeping and administrative functions preformed by county staff as prescribed by M.S. 469.174 - M.S. 469.179. Please remit this amount by February 10, 1995. If you have any questions please contact me at 323- 5438. Dick Sivanich Manager, Property Tax Accounting Affirmative Action I Equal Opportunity Employer NEW DISTRICTS NONE INVOICE CITY OF COLUMBIA HEIGHTS CALENDER YEAR 1994 TAX INCREMENT ADMINISTRATIVE COSTS COSTS ADDITIONAL RATE ADDITIONAL HOURS COSTS $0.00 0 $0.00 $0.00 TOTAL TOTAL $o.oo $o.oo DECERTIFIED DISTRICTS: NONE $0.00 TOTAL $0.00 $o.oo DISTRICT MAINTENANCE: MAINTENANCE COSTS ARE $10.97 PER PARCEL AND $429.44 PER DISTRICT DISTRICT NO. OF PARCEL DISTRICT TOTAL ID. NO. PARCELS COSTS COSTS COSTS A3 534 C7 5 C8 261 H2 66 K2 4 0 0 $5857.98 $54 85 $2863 17 $724 02 $43 88 $o oo $o oo $429.44 $6287.42 $429.44 $484.29 $429.44 $3292.61 $429.44 $1153.46 $429.44 $473.32 $0.oo $0.00 $0.00 $0.00 TOTAL AMOUNT DUE TOTAL $11691.10 $11691.10 PLEASE MAKE CHECK PAYABLE TO ANOKA COUNTY PROPERTY TAX DIVISION. PLEASE REMIT BY FEBRUARY 10, 1995. CITY COUNCIL LETTER MEETING OF: FEBRUARY 13f 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO.: 9 FINANCE APPROVAL ITEM: HARDWAREMAINTENANCE BY: JUNE JOHNSTON ~.~c3~'''~ BY~~ CONTRACT FOR THE IBM AS400 ~~ NO.: The one year warranty on the IBM AS400 expired October 31, 1994. Upon the expiration of the warranty, the City began paying $115.37 per month for hardware maintenance from IBM Corporation, or $1,384.44 annually. IBM Corporation provides an extended maintenance option (EMO) for customers who are interested in receiving a discounted price for prepaying over a specified time period. The cost for a five- year or 60-month EMO is $5,999.68. This is a savings of $922.52, or 13.33% over the five-year period. During the term of the EMO the City would also be protected from any maintenance price increases. The $5,999.68 is the total cost. Price increases have not been figured into the projected savings; therefore, savings could conceivably be greater than the $922.52. RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into a five-year or 60- month extended maintenance option contract with IBM Corporation at a cost not to exceed $5,999.68. JJ:dn 9502071 COUNCIL ACTION: JAN 2a Og:a9 FROM IBM OMAHA TO B61278~801 PAGE.002/004 Extended Mamtmance Option (BMO) Propostl Summasy Em~lni~ Number: 5929418 E~: CITY OF COLUMBIA HEIGHTS Propoml TFlx: 60 month EMO ~ on $-y~r MRSO Prwing. DATE: Jam~ry 24, 1995 This proposal provides you with a $ year Mid-Ran~ S~ ~n ~t on yo~ ~~ ~s ~ m~ for ~ e~b~ ~ ~ eff~e s~ ~ ~~s. Yo~ ~~d ~ is ~ ~ ~ m ~ f~ yo~ ~-~t of ~ ~n~ ~ ~ ~~ ~m ~y ~~ ~ ~s d~ ~ ~-~t t~. A s~ ~y ~ a~ for ~ble EMO ~~ ~. Price Summaxy for This Proposal: (Approp~te state and local ~ yeax l~ricing guktelines have been used.) $ 6,922.20 $ 8,34O.00 $ 6,922.20 6,922.20 5,999.68 17.00% 17.00% 13.33% Existing Maintenance Charges Standard Price Cur~nt Maintenance Charges MRSO Price $ EMO + MRSO Price $ This proposal ~sults in ~he following discounts: Cun~nt Cha~s From S~tdard Price: MR~O From Sta~dn_~ Price: EMO + MRSO Nmrn Curt'eh! Charges: The prices stated are for products Bsted in thl, maintenance price quote. These prices ate valid ff accepted by 0212311995 and the equipment covered is eith~ installed or to be slfipped within the next tl~ee months. Otherwise, l~rices axe subject to change and this quote should be conside~d an estimate. Appli~tble tax~s aec not shown. JAN 24 '95 09:48 FROM IBM OMAHA TO 96127822801 PAGE.00~/004 MMribmonce Prolmmd Detail for l0 month EMO I)~Nd on &.year MR~C) Pricing. lrntml)rin Number:, lo'd~lll Enterprise: CITY OF COLUMBIA HEIGHTS Effective Data: danuiry ~4, l~lo Pa~e lA 13a). I0 I.lO 17.81:C 22S.$7 I.# 6,9Zf.zl # Includes ditcount off,rings cmTentJy in effect. 'The prim minted mm for products listed In this mmintnmnc, pdt:. moil. Thru pricu mm vmdld ff necepted by o2/nflm and the eqdment (mv~red Is either Inmimlled or to be nhlPlNml within the next three months. Otherwise, prices mrs 8ubJoct to change Md this quoto ohould be colmiclorlcl In olilmato. ApplIcoN. traces Ire n~ shown. JAN 24 '95 89:49 FROM IBM OMAHA TO 96127822881 PAGE.004/004 kl~JntMwnce PropoM! DM]II far M) month EMO bMed on 5.yMr MR~O Pricing. Ent~'pri.e Numb.r: 5~941B Ent~rpri~e: CITY OF COLUMBIA HEIGH'I~ Effectl~ DMz: J~nu~ry ~ 1~ P~ lB # Includes discount offerings currently in Mtect. prim stated are for products Iiltlcl in thli mlintenancl price quotl. ~lle prices are vllid ff acclp41d by 02/23/1095 mhd tho equipment covered Is either installed or to be shipped within tho noxt Ihroo mon(hL Olherwl., m~ctl are lublect to change and this quote should be comddered an m~mlti, Ap~lcaMe taxes ire not shown. CITY OF COLUMBIA HEIGHTS Meeting of: February 13, 1995 AGENDA SECTION: NEW BUSINESS ~ ORIGINATINGcoMMUN I T~VELOPMENTDEPT': CITYAPPROvALMANAGER ITEM: REQUEST FOR ASSISTANCE ON PU~HASE BY: CHNEIDER BY: OF 675 47TH AVENUE N.E. ~' DATE: Feb. 3, 1995 Attached is a request from the Columbia Heights Block Building (CHBB) for assistance in the purchase/clearance of the deteriorated property at 675 47th Avenue N.E. The HRA Board of Commissioners considered this matter at their special meeting on January 30. Recommended by the HRA Board is the City use $5,000 of 1995 Community Development Block Grant (CDBG) toward the purchase of the property at 675 47th Avenue N.E. with the stipulation that when the property is sold to a lower income family by Habitat for Humanities (or ACCAP) that a good faith effort be made to select a family that is a resident of Columbia Heights. Enclosed for your information are a memo to the City Manager, copy of the proposed HRA Board Meeting Minutes, and news articles about the CHBB group. RECOMMENDED MOTION: Move to authorize the City Manager and Mayor to provide $5,000 of 1995 Community Development Block Grant (CDBG) Neighborhood Revitalization Program funds to Anoka County Community Assistance Programs, Inc. (ACCAP) for use toward the purchase cost of the deteriorated property at 675 47th Avenue N.E. (after July 1, 1995) with the stipulation that ACCAP abide by CDBG Program rules in regard to purchase of the property and that in the sale of the new house to be built on the property that a good faith effort be made to select a family that is a resident of Columbia Heights. cc: HRA Commissioners COUNCIL ACTION: \bt\council.for Dear Friends: This letter requests your support for a project that could have great impact on the Columbia Heights community. A group of Columbia Heights residents, Columbia Heights BlockBuilders and Bumet Realty, has joined together with ACCAP (Anoka County Community Action Program, Inc.) Our goal is to raise funds to purchase a vacant house located at 675 47th Avenue NE, Columbia Heights, have the house removed, and donate the land to a program that provides affordable housing. This project is important for the residents of Columbia Heights. It allows us to offer home ownership to a family which by crdaer means might be out of their reach. In addition it ensures that the property %~ll remain under resident ownership with all the benefits that entails. We are hopeful our project idea will spread throughout other communities as they realize the potential beyond providing the home ownership opportunity. The Columbia Heights Block Builders have been endorsed by city leaders and we anticipate considerable press coverage. This is a unique opportunity for you or your organization to be recognized as participating in this project. We are hopeful that this will lead to many other such opportunities within our community. Your tax-deductible monetary support for this project would be greatly appreciated. We are under significant time restrictions and would appreciate receiving your contributions as soon as possible. ACCAP/CHBB is a 501C-3 corporation. While we are confident we will be successful in this endeavor, please be assured that should we not raise enough funds to purchase this home, all moneys will be returned. Please make your checks payable to ACCAP/CHBB and send your mx-deductible donation to: ACCAP/CHBB 1201 89th Ave. NE Suite 345 Blaine, ,MN 55434 If you have any questions regarding our project, please contact: Bob Gross, Chairperson, 572-1268; Karen Gilliver, Vice Chairperson, 572-9858; or Jan Filer, Burner Realty, Treasurer, 574-6996. Thank you in advance for your generous consideration of this exciting project. We are happy you want to join us in making our communities a better place to live and raise a family. Sincerely, Bob Gross Chairperson, CHBB BG:jwg January 9, 1995 NORTHEASTER Heights neighbors unite to buy, demolish house by Jennifer Simonson When a group of neighbors in Columbia Heights learned that a small house on their block was on the market, they feared that the property would only contin- ue to deteriorate. According to residents in the neighborhood, the only interested buyers were absentee landlords, and al- though the city has a new rental code, it cannot guarantee re- sponsible renters or improved appearance, which neighbors described as an "eyesore." Neighborhood resident John Gitliver described the house as "just a little shack." He said the home's owners kept up the property, but that the home's style and size are different from any other house on the block. The neighbors held a meet- lng to discuss the issue about two months ago. They wanted to come up with a solution where "nobody would lose," according to resident Mary Gilbertson. Ideally, they wanted the home's owners to be able to sell the house, they wanted to avoid rental property in their neigh- borhood and they wanted ~o tm- prove the home's appearance. After their meeting the neigh- bors opted to raise funds to pur- chase the property, demolish the house and donate the prop- arty to an organization that would build a single family home for a iow-income family. The neighbors wanted the new home to be similar in style and value to the existing homes in the neighborhood. "We just put our heads to- gether," said Gilbertson about the plan. Resident Maggie Gross said this solution is "more fitting to the block" than a rental proper- ty would be because only home owners live in the area. "We thought we could help a nice family out who wants to become a home owner," she said. Colleen Meagher, who owns the home, said, '1 think it's won- dedul...l'm happy that (the prop- erty) will be donated to a Iow-in- come housing project." The group, now called the Columbia Heights Block Builders (CHBB), lives near 47th and 47% avenues NE. The owner- occupied property they bought is at 675,47th Ave. NE. The 624 square foot home was listed on the market for $31,000. According to Jan Filer, a real estate agent with Burner Realty who is working with CHBB on the project, the pumhase agree- ment was signed last week. "The best part is the positive way in which they approached it from the beginning," said Filer. She said the group has a lot of "energy and enthusiasm" and has "coordinated and moved quickly." "It came together so fast and so easy," Gilliver said. "All the neighborhood pulled to togeth- er and the block has just kind of solidified." "We're ready to rock and roll," Gilliver said. Steve kline from Anoka County Community Action Program (ACCAP) said that ACCAP sign- ed the purchase agreement for 675 47th Aw. NE the property on behalf of the CHBB and will possibly assist the group to demolish the home and clear the property. ACCAP will provide legal ser- vices to the cjroup and will help with the funcraising efforts, ac- cording to KI ne, Filer, who said that the neigh- bors need to raise $30,000 to $35.000 by May 10 to purchase the property and demolish the house, is helping CHBB coordi- nate their fundraising efforts. She said she has a background working on charitable projects and has exp,erience with fund- raising. According to Filer, CHBB is compiling a list of various busi- nesses and organizations in Anoka Count~, from which to so- licit funds. She said any contri- butions made to the project are tax deductible and can be sent to ACCAP/CHBB, 1201 89th Ave. NE, Suhe 345, in Blaine. CHBB needs to raise $10,000 by March 10, said Filer, to prove their fund raising efforts have been "active and aggressive." If they cannot raise the money, the property's sellers have the op- tion to cancel the contract. Kline said that ACCAP may or may not help build a new house on the property. CHBB are discussing the possibility of working with Habitat for Humanity, but no commitment from either Habitat or ACCAP has been made yet. Kline said that ACCAP will not put any money into the project, but that it will pro,,4de CHBB with staff and expertise. He said ACCAP will have a "planning and administrative role." "A lot of people are rolling up their sleeves to try make their neighborhood better," Kline said. Brian Colvin, Twin Cities Habitat for Humanity, Northeast Chapter chair, said the group's site selection committee has looked at the property and the chapter has found a house plan to fit the site. In addition, a con- struction manager from Twin Cities Habitat for Humanity has looked at the property. "We've discussed (the project) as a chapter board--as far as I can tell there's no opposition whatsoever," Colvin said. Colvin said the Northeast Chapter would like to make a commitment to work with CHBB because it would "give confi- dence to (CHBB) and potential donors," however, Habitat for Humanity usually does not start planning to build on a site until after it has acquired the prop. erty. Colvin said there is a 90 per- cent or better chance that the Northeast chapter will be work- ing with CHBB. He said the only obstacles would be if CHBB cannol raise enough money to buy the property and demolish the house, or if Columbia Heights will not give Habitat for Humanity a building code variance be- cause a two-car garage will not fit on the properly. "(CHBB) is very determined and dodicated and cohesive," Colvin said. "1 personally believe they are going to succeed." Don Schneider, executive di- rector of the Columbia Heights Housing and Redevelopment Authority (HRA), said the HRA has funds for acquiring deterio.- rated property within the city, but he does not know yet if CHBB's project will qualify. "We'll do our best to see if we can help them in one way or am other,* Schneider said. According to Schneider, the HRA will begin to acquire dete- riorated property on a city-wide basis in July, but that Columbia Heights is concentrating on the Sheffield area now. Housing & Redevelopment Authority of Columbia Heights Comml.lonm'l Eusebius Heintz Pal~:ta Jindra Bn. me Nawrocki Richard I:Xml~n Donald J. Muczyn, Jr. 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857. (612) 782-2854 MEMO DATE: TO: FROM: RE: February 3, 1995 Patrick Hentges, City Manager Donald Schneider, HRA Executive Director.~~ RECOMMENDATION IN REGARD TO ASSISTANCE TO COLUMBIA HEIGHTS BLOCK BUILDERS AND 675 47TH AVENUE N.E. Our HRA Board of Commissioners considered the matter of possible assistance to the neighborhood group Columbia Heights Block Builders (CHBB) and ACCAP in regard to purchase and clearance of the deteriorated property at 675 47th Avenue N.E. Enclosed is a copy of the proposed Minutes of the January 30th meeting of the HRA Board reflecting their recommendation. They recommend that the City provide $5,000 of 1995 CDBG funds to CHBG funds to CHBB/ACCAP for the cost of the acquisition or demolition of the property. Included in the recommendation was the recommendation that when the property is resold that the Habitat for Humanity make a good faith effort to select a Columbia Heights resident for the home to be built on the lot. We request that this matter be considered at the February 13 City Council Meeting. Please call or see me if you need anything further in regard to this matter. Enclosure cc: HRA Commissioners Bob Gross - 646 47th Avenue N.E. - Columbia Heights, MN Equal Oppodunity Employer Equal Housing Opportunity Agency MINUTES SPECIAL ~ MEETING J~NU]~RY 30t 1995 Chair Murzyn called the Special Meeting of the Housing and Redevelopment Authority Board of Commissioners to order on Monday, January 30, 1995 at 6:00 p.m. in City Hall Conference Room, 590 - 40th Ave. N.E., Columbia Heights, Minnesota. Roll Call: Commissioners Present: Donald J. Murzyn Jr., Patricia Jindra, Richard Dustin, Bruce Nawrocki, Eusebius Heintz. Staff Present: Don Schneider, Executive Director; Becky Townsley, Secretary. Others Present: Steve Bubul, Attorney from Holmes and Graven; Colleen Bohlinger, Bob Gross, Maggie Gross, Mary Gilbertson. ADprovinq Minutes: Nawrocki moved, Heintz seconded a motion approving the Minutes of the Regular HRA Meeting of January 10, 1995. Roll Call: All Ayes. Housinq and Redevelopment Authority Business: Chair Murzyn suggested considering Item D, on the agenda first, since there were representatives from the neighborhood in the audience. Consider assistance to neighborhood group in purchase and clearing of 675 47th Avenue N.E. The neighborhood near a deteriorated vacant house at 675 47th Ave. N.E. has formed a neighborhood association to facilitate the acquisition and clearance of the property. After the house is cleared, the property is to be donated to a Habitat for Humanity. Enclosed as Appendix "E" to the Agenda Packet were copies of information about the neighborhood project. It is possible to use some 1995 CDBG Neighborhood Revitaliza- tion Program funds for the acquisition/clearance of the property. After discussion Heintz made a motion, Dustin seconded to approve recommending to the City Council that the City provide $5,000 to ACCAP for the cost of acquisition and/or demolition of 675 47th Ave. N.E. with the funds for such to come from FY!995 CDBG Program funds for Neighbor- hood Revitalization and that a cood faith effort be made to select a Columbia Heights resident for the house built by Habitat for Humanity. Roll Call: All Ayes. Nawrocki suggested amending the motion to recommend to the Council that they require, a good faith effort, that the recipient of the home be a Columbia Heights family. The maker and seconder of the motion accepted the friendly amendment. A vote was taken on amendment. Roll Call: All Ayes. A representative from the neighborhood mentioned that they had discussed this matter with the people from Habitat for Humanity but were told they could not be promised a resident, because applicants had to be screened and it would depend if there were Columbia Heights residents on the waiting list at that time. Members from the neighborhood group will also be on the family selection committee and will have input. Housing & Redevelopment Authority of Columbia Heights Comml~loner~ Euael~m Heintz Palrlc~ Jindra Rk:tmrd Du~ln Dmu~d J. Mu~,yn, ,Jr. 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857. (612) 782-2854 MEMO DATE: TO: FROM: RE: February 3, 1995 Patrick Hentges, City Manager . ? Donald Schneider, HRA Executive Director ~ RECOMMENDATION IN REGARD TO ASSISTANCE TO COLUMBIA HEIGHTS BLOCK BUILDERS AND 675 47TH AVENUE N.E. Our HRA Board of Commissioners considered the matter of possible assistance to the neighborhood group Colu~mbia Heights Block Builders (CHBB) and ACCAP in regard to purchase and clearance of the deteriorated property at 675 47th Avenue N.E. Enclosed is a copy of the proposed Minutes of the January 30th meeting of the HRA Board reflecting their recommendation. They recommend that the City provide $5,000 of 1995 CDBG funds to CHBG funds to CHBB/ACCAP for the cost of the acquisition or demolition of the property. Included in the recommendation was the recommendation that when the property is resold that the Habitat for Humanity make a good faith effort to select a Columbia Heights resident for the home to be built on the lot. We request that this matter be considered at the February 13 City Council Meeting. Please call or see me if you need anything further in regard to this matter. Enclosure CC: HRA Commissioners Bob Gross - 646 47th Avenue N.E. - Columbia Heights, MN Equal Opportunity Employer Equal Housing Opportunity Agency MINUTES SPECIAL HR~ MEETING J/~NUA~Y 30, 1995 Chair Murzyn called the Special Meeting of the Housing and Redevelopment Authority Board of Commissioners to order on Monday, January 30, 1995 at 6:00 p.m. in City Hall Conference Room, 590 - 40th Ave. N.E., Columbia Heights, Minnesota. Roll Call: Commissioners Present: Donald J. Murzyn Jr., Patricia Jindra, Richard Dustin, Bruce Nawrocki, Eusebius Heintz. Staff Present: Don Schneider, Executive Director; Becky Townsley, Secretary. Others Present: Steve Bubul, Attorney from Holmes and Graven; Colleen Bohlinger, Bob Gross, Maggie Gross, Mary Gilbertson. Approving Minutes: Nawrocki moved, Heintz seconded a motion approving the Minutes of the Regular HRA Meeting of January 10, 1995. Roll Call: All Ayes. Housinq and Redevelopment Authority Business: Chair Murzyn suggested considering Item D, on the agenda first, since there were representatives from the neighborhood in the audience. Consider assistance to neighborhood group in purchase and clearing of 675 47th Avenue N.E. The neighborhood near a deteriorated vacant house at 675 47th Ave. N.E. has formed a neighborhood association to facilitate the acquisition and clearance of the property. After the house is cleared, the property is to be donated to a Habitat for Humanity. Enclosed as Appendix "E" to the Agenda Packet were copies of information about the neighborhood project. It is possible to use some 1995 CDBG Neighborhood Revitaliza- tion Program funds for the acquisition/clearance of the property. After discussion Heintz made a motion, Dustin seconded to approve recommending to the City Council that the City provide $5,000 to ACCAP for the cost of acquisition and/or demolition of 675 47th Ave. N.E. with the funds for such to come from FY1995 CDBG Program funds for Neighbor- hood Revitalization and that a good faith effort be made to select a Columbia Heights resident for the house built by Habitat for Humanity. Roll Call: All Ayes. Nawrocki suggested amending the motion to recommend to the Council that they require, a good faith effort, that the recipient of the home be a Columbia Heights family. The maker and seconder of the motion accepted the friendly amendment. A vote was taken on amendment. Roll Call: All Ayes. A representative from the neighborhood mentioned that they had discussed this matter with the people from Habitat for Humanity but were told they could not be promised a resident, because applicants had to be screened and it would depend if there were Columbia Heights residents on the waiting list at that time. Members from the neighborhood group will also be on the family selection committee and will have input. CITY COUNCIL LETTER Meeting of: February 13, 1995 AGENDA SECTION: NEW BUSINESS ~ ORIGINATING DEPARTMENT: CITY MANAGER'S SPECIAL PROJECTS APPROVAL NO: ITEM:Purchase of Council Chairs BY: JEAN KUEHN BY: DATE: Feb 8, 1995 DATE: NO: Minnesota Corrections, doing business as, Lino Lakes Industries has the state contract for chairs and has the chairs the council has selected for council and staff. The chair selected is from the Faribo series, an ergonomic high back desk chair. It has a list price of $369 and which is the price through the State Contract. Total price for 12 chairs would be $4,428.00. Several chairs and styles were reviewed from several different suppliers and this price is very competitive and in most cases, significantly lower, than through other suppliers RECOMMENDED MOTION: Move to authorize the purchase of the 12 chairs for the Council and staff through Lino Lakes Industries, in the amount of $4,428 from General Government Buildings Fund 411-41940-5170. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Meeting of: February 13, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO.: 9 COMMUNITY DEVELOPMENT APPROVAL ITEM: Award Demolition of 3909 Polk St. BY: EVELYN NYGAARD BY~ ~~.~ and 3932 Quincy street ~.~, DATE: Feb. 10, 1995...~ ....... Four quotes for the removal of the structures at 3909 Polk Street and 3932 Quincy Street were obtained January 31, 1995. Both properties are dilapidated and deemed hazardous. HUD is the present owner. Hud's representative in Property Disposal has given authorization to demolish. The City will be reimbursed by HUD for all expenses incurred. Hud will refund to the City any funds payed out to cover the cost of this project. Thomas Contracting submitted the lowest responsible bid of $12,462 for the total demolition cost of both structures ($6,726 for 3932 Quincy street and $5,736 for 3909 Polk Street). Ceres Contracting was second with a total of $13,280 ($6,500 for 3932 Quincy Street and $6,780 for 3909 Polk Street). Veit and Company was third at a total cost of $14,620 which did not include asbestos removal ($8,319 for 3932 Quincy Street and $6,301 for 3909 Polk Street). Disposal Systems was fourth at a total cost of $16,050 ($8,200 for 3932 Quincy Street and $7,850 for 3909 Polk Street). RECOMMENDED MOTION: Move to award the demolition of 3909 Polk Street and 3932 Quincy Street to Thomas Contracting based upon their Iow, qualified responsible quote in the amount of $12,462 with funds to be appropriated from Fund 415-59408-3050 for 3909 Polk Street and from Fund 415-59507-3050 for 3932 Quincy Street; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL ACTION: \bt\council.for CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PATRICK HENTGES, CITY MANAGER FEBRUARY 10, 1995 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF FEBRUARY 13, 1995 1) OPERATIONAL REPORTS Attached please find the operational reports for January, 1995. 2) LOCAL GOVERNMENT AID/HACA CUTS Attached please find information from the North Metro Mayors Association concerning the Local Government Aid and HACA cuts. As you can see, the Governor's proposed budget plan would impact the City over a two year period in the amount of $164,086 reduction in LGA. If the City were to re-levy that amount, it would be approximately a 2.2% impact on taxpayers, in addition to any inflationary budgetary increase that would be necessary during those budget years. 3) GENESIS BUSINESS CENTER OPEN HOUSE The City staff, various elected officials, and other invited guests attended the Genesis Business Center/Zaidan Columbia Heights office building open house on January 26, 1995. Attached please find a handout concerning the Genesis Incubator Project which was developed through the efforts of Zaldan (now Minnesota Development, Inc.) and the Pa~oka County Economic Development Partnership (ACEDP). There are currently seven incubator businesses in the program. Many of these are attracting a fair amount of investor interest and may in the future play in big role in improving Business Center companies vitality. Altogether, the City should not minimize the positive influence that this project will have on improving the City's economic future and as a public relations marketing highlight for our city. 4) REPORTS AND COMMUNICATIONS Attached please find the following communications and reports that may be of interest to the Council: 1) Urban Revitalization Report from the Association of Metropolitan Counties 2) HealthSpan Transportation/1994 Year End Report 5) TIF SPECIAL LEGISLATION As you are aware, the bill has been presented before both bodies of the legislature to leave LGA/HACA penalties as part of the Sheffield Tax Increment Plan. I will be testifying before the Local Government Operations Committee of the House of Representatives on Tuesday, February 14th at 12:30 P.M. At this point, the Senate Committees have not established a hearing on Senator Novak's version of the bill. I will keep the Council apprised of any developments in the legislation. 6) CHARTER COMMISSION MEETING Be advised that the Charter Commission has rescheduled their January meeting (that did not occur due to a lack of a quorum) for February 16, 1995. New members Keith Roberts and Theresia Synowczynski have been sworn in and will attend the meeting. We have also received a request from Charter Commission member as to City policy on the Board and Commission appointment process. I suspect this will be brought up at the meeting. 7) CIVIL SERVICE COMMISSION RESPONSE I expect to receive early next week the Civil Service Commission's response to the City Council's request concerning the pros and cons of continuing the Civil Service system and current police organizational structure. I will forward that information to the Council as soon as it is received. 8) HEIGHTS PRDE ORGANIZATIONAL MEETING Be advised that there will be a Wednesday, February 15th, 6:30 P.M. Heights Pride organizational meeting. We have received many favorable comments and interest as to assisting with the proposed preliminary list of activities being planned for the Heights Pride week. 9) SPECIAL NEWSLETTER ON STREETS The special newsletter publication on street rehabilitation will go out in the mail next week. As you are aware, this newsletter takes the place of the December quarterly issue that has been published in past years. The mid-year edition of Heights Happenings will go out the second week of March. This edition will be primarily a spring/summer listing of programs, events, and activities during that time period. Another similar publication will go out in September for the fall/winter activities. The City staff is planning a special topic publication to be distributed in June. This will be similar to the format used for the street rehabilitation publication. We have called the special topic newsletter, Heights Highpoints. 10) WORK SESSION TOPIC STATUS REPORT Early next week, I will be distributing a status report on all the various topics that have been referred to Work Sessions. I request that you review the report and comment on any additional items or your individual preferences concerning priority attention to them. I will file an updated document with the City Council at the February 21st Work Session. 11) FEBRUARY 21ST WORK SESSION AGENDA The tentative list of topics for the February 21st Work Session includes status of purchase of 38th Avenue building, water/sewer rates, storm water fund, boulevard ordinance, speed hump report, and the need for ordinance codification. 12) CHANGE OF MEETING LOCATION Due to painting and re-carpeting of the Council Chambers, the Council Chambers will not be available for regular and special council meetings from February 14th to April 24th. Also, any boards and commissions will have to find alternate meeting places during this timeframe if the Council Chambers were their usual location for their meetings. Work sessions using the Conference Room will still be conducted at City Hall. If you have any additional questions or comments, please do not hesitate to contact me. cb 95/11 COLUMBIA HEIGHTS PUBLIC LIBRARY 52U - 40tll AVENUE N. E. COLUMBIA HEIGHTS, MN 55421-2996 PHOhlE: (612) 782-2805 FAX: (612) 782-2804 TO: Patrick Hentges, City Manager FROM: M. Rebecca Loader, Library Dtrectorl~ F~ ~ 1995 SUBJECT: January operational report Cl;y ~ .y.,, . DATE: February 2, 1995 Significant Accomplishments A. The Board met on 1/3 with all members present. B. The Friends met on 1/9 with seven members present. C. Senior Citizen Time on 1/11 drew 38 people to view a slide presentation on China. II. Departmental Goals III. A. The camcorder circulated five times in January. B. Two new pages, Catherine Brown and Krista Stumo, have been hired to fill two vacant positions. C. The MELSA survey on cost factors has been completed and submitted on time. D. The use of voice mail to list hours has been well-received by the patrons. E. The Board conducted a long-range planning session on 1/24. F. A 1995 goals document for the department was submitted to the City Manager on 1/25. G. Becky attended the public service meeting at the County on 1/26. Columbia Heights will be the host on 3/9. H. Jeanine participated in a cable shoot on 1/27. I. Kelly attended Municipals on 1/31 and Jeanine attended on 2/2. J. Sheila Hatchell, Library Supervisor (part-time), is preparing an index for Council resolutions and ordinances starting with January, 1995, items. Issues and Problems A. The elevator broke down 1/18, 1/19, 1/20, and 1/31. time for repairs. Schindler was contacted each Circulation 1993 1994 Adult 5381 5308 Juvenile 4045 3497 9426 8805 Work days 23 24 December LIBGIS 1993 1994 Reference 1794 1787 Dir. A 314 122 Dir. B 66 49 Work days 23 24 recycled paper CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: PATRICK HENTGES CITY MANAGER MARK A. WINSON ~ PUBLIC WORKS DIRECTOR/CITY ENGINEER __ OPERATIONAL REPORT - JANUARY 1995 FEBRUARY 6, 1995 SIGNIFICANT ACCOMPLISHMENTS General Responded to 49 Gopher State One-Call requests. Repaired electrical short in the wires leading to the gas pumps. Remodeled HRA Store Room. Removed old jail cells. Moved Building Inspections Dept. into the HRA Office. Removed wall in copy room. Moved files and furniture at City Hall. Removed Christmas decorations from downtown areas. Moved County Commissioner's table from Anoka County Court House to MSC cold storage. Set up shelving units at City Hall. Prepared Annual Report. Vehicles underwent emission testing. Sewer & Water Repaired water break at 1019 37th Ave. Replumbed hot water heater at 4631 Fillmore St. Televised Royce. Cleaned MSC floor two times. Installed kitchen cabinet in the City Hall lunch room. Disconnected utilities 4654 Pierce St. Repaired water break at 4660 Taylor. Disconnected utilities at 4631 Fillmore St. Repaired water break at 4769 Heights Dr. Repaired water break at 2217 39~ Ave. Operational Report - January 1995 Page 2 Installed new gate valve in alley on 39th Ave. between Tyler and Polk. Repaired flag pole lights at MSC. Constructed tool holders for pickup #125. Repaired hydrant at 41st & LaBelle. Repaired hydrant at 47th & Jefferson St. Removed paneling from the interior walls at Sullivan Lift Station. John Murzyn and Karl Pope attended annual Wastewater School. Repaired 16 leaky water meters. Verified size and type of service lines on Mill St. Responded to 39 Gopher State One-Calls. Shut off 47 delinquent water accounts. Streets Trimmed trees around Library. Trimmed trees Jackson St., 37th Ave. to 40th Ave. Trimmed trees VanBuren St., 37th Ave. to 39th Ave. Trimmed trees Reservoir Blvd., 37th to 45th. Assisted with inventory of MSC Parts room. Mixed salt sand three times. Sanded streets as needed. Opened catch basins as needed. Filled potholes City-wide as needed. Cut ice build-up out of alley entrances. Plowed snow City-wide one time. Parks Repaired safety fence at Keyes Park. Maintained skating rinks daily. Trimmed trees in parks. Old fashioned skating party at Huset Park. Cleaned sidewalks as needed. Rearranged storage at 500 38th Ave. storage building to accommodate float operations. Removed County Court sign from City Hall. Emptied trash City-wide as needed. Repaired sound system at Huset Park. Repaired warminghouses as needed. Applied calcium chloride to slippery sidewalks as needed. Trimmed boulevard trees west of Central. Increased the fuse size for the furnace at Huset Park, from 10 amp to 15 amp. Toro Groundsmaster #237 was sent back to Toro to receive a new deck (warranty work). Operational Report - January 1995 Page 3 Engineering Continued work on several projects as follows: Building Signs Building Accessibility Improvements. City Hall Improvements. Mill Street Sidewalk - 44th Ave., Tyler pl. to Reservoir Blvd. 1995 Street Rehabilitation Projects 1994 Year End Reports Miscellaneous permits, surveys, drafting and filing. GIS utilities. Continued working with City of Fridley on North Corporate Limit storm drainage and Highland Lake Diversion. Continued working with HNTB on LaBelle Pond Water Quality Improvements. MAW:jb 95-067 To: From: Subject: Date: Columbia Heights Fire Department Pat Hentges, City Manager Charles Kewatt, Fire Chief Operation Report February 8, 1995 Operation Report January 1995 A. Significant Accomplishments o Emergency Medical Calls - 127 Fire or Good Intent Calls - 25 Classification of Alarms Still Alarms - 134 Company Alarms - 11 General Alarms - 7 Total Calls for the Month - 152 Other 248 181 6 9 Structure Fires with Property Loss Jan 14 1221 43-1/2 Avenue Jan 17 3851 Central Avenue NE Jan 22 4417 Van Buren Street Hours Station-Duty (paid-on-call personnel) Hours Training (all personnel) Hours - Common Link Case Conference (2 members) Hilltop Calls One-Family Business w/Residence Garage $ 200 $ 8,0o0 $ 100 B. Status of Department Goals Inspection Department Status Report - January 1995 Housing Maintenance Code Inspections .. 55 Fire Code Inspections .............. 25 Section 8 Inspections ............... 21 Inspections done on Complaint ........ 7 C. Issues or Problems 1. No Report. CWK:cf City of Columbia Heights Recreation Department TO: FROM: RE: DATE: Patrick Hentges, City Manager /'[),7-Mark S. Casey, Director of Recreation Operational Report, January 1-31, 1995 February 3, 1995 Administration The 3rd Annual "Old Fashioned" Skating Party was conducted on 1-21-95 from 1:00-4:00 pm. An estimated crowd of 300 enjoyed hayrides, bonfire, music and refreshments. Celebrate Heights Pride 1995 planning committee has begun the preliminary planning for the week long celebration on May 15-20, 1995. Recreation Attached is a flyer for the Columbia Heights night at the Target Center on Friday, March 3. Youth basketball players and parents are invited to participate in a pre-game clinic on the game floor. An abbreviated tiny tumblers gymnastics program that was moved from Cenu'al Middle School to Murzyn Hall began. o Jr. Hylanders 3-5 grade Boys Basketball, Youth Wrestling, Men's Activity Night, Co-Rec Volleyball, 5-Man Basketball and Open Sundays programs were conducted. Seniors Eighteen (18) seniors attended a free film program at the Minneapolis Institute of Art on January 13. Twenty-one (21) seniors participated in a Defensive Driving class on January 19 and 20. Page Two Operational Report - Jan. 1-31, 1995 Seniors, continued The senior coordinator and two seniors served refreshments for the "Old Fashioned" Skating Party at Huset Park on January 21. Eighty-eight (88) seniors participated in a trip to Bali Hai on January 24. Twenty-six (26) seniors attended a trip to Menomonie, Wisconsin on January 28. John P. Murzyn Hall In 1995, thirty-three (33) out of fifty-two (52) Fridays and forty-eight (48) out of fifty-two (52) Saturdays are booked, and in 1996, seven (7) out of fifty-two (52) Fridays and twenty-one (21) ()ut of fifty-two Saturdays are booked. MSC/jlm (0 COLUMBI& HE~,HTS Columbia Heights Recreation 530 Mill Street N.E. Columbia Heights, MN 55421 Phone: 782-2860 Columbia Heights Night *Target Center Friday, March 3 has been designated Columbia Heights Night by the Minnesota Timberwolves Heights residents are invited to watch as the Timberwolves battle Hakeem Olajuwon and the World Champion Houston Rockets Reserved tickets have been discounted to $7.50 *Tip Off is 7:00 pm at Target Center* Players and their parents purchasing tickets are invited to participate in a pre-game clinic on the game floor. Participants should meet in the main lobby at 4:15 pm. The clinic itself will run from 4:30-5:30 pm. One Heights player will be selected to sit on the Wolves bench during warm-ups. Show off your community pride by wearing something with "Heights" in bold to the game!!! FEB'" 1995 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members Leonard M. Olson, Acting Police Chief Operational Report, January, 1995 February 10, 1995 I. Events/Accomphshments mo I attended the swearing-in ceremony of our new sheriff, Larry Podany, January 3. Larry comes to our county from numerous years spent with the Hennepin County Sheriff's office. After being sworn in, Larry swore in his undersheriff, Pete Beberg. Pete was a Coon Rapids police sergeant and the well-known mayor of Anoka. Warm welcomes were expressed. On January 25, I attended the Anoka County Joint Law Enforcement Council meeting. One interesting point from the meeting agenda is the news that a system for pre-arrival medical advice is soon to take place. The program is one where calls to 9-1-1 regarding medical emergencies generate the dispatch of police, fire, medical help and further provide pre-arrival medical advice while first responders are enroute. Other areas of the country using such a system have shown that it saves lives. I continue to fulfill department goals and objectives. After the fall quarter I attended at Anoka Ramsey Community College, I enrolled in a three-month supervisory managerial course, put on by "Dynamic Leadership Company" of New Hope. The coursework will provide me with further managerial training. II. Projects/Goals A second look at the MPRS lawsuit judicial language clarified the fact that we could hire the additional police officer from our existing list of candidates. After a thorough scrutiny of these remaining candidates, we offered the position to Lenny Austin. Lenny is presently a police officer with the Ellsworth, Wisconsin Police Department. Lenny will join us on February 15, 1995. Once on board, I will be introducing him to the Mayor, Council, and community. The official community oriented police training program is scheduled to begin in March. Programs were first thought to be only available out of state, which becomes a very costly effort. Classes will be held at the Anoka Police Training Institute and plans are to send not only "C.O.P." officers, but others as well. IH. Issues/Problems Our newly created D.A.R.E. Parent Training program's start date was moved into the near future due to lack of an initial sign-up. Further advertisements in the local paper as well as a D.A.R.E. officer's attendance at the PTA meetings will hopefully generate a greater interest. Bo Co LMO:mld 95-034 Some parents of school age children have raised issues of children smoking at and about the public schools before and after school. We continue to police those areas on a daily basis. I will be attending a PTA meeting in March to speak to those issues. Plans are also underway to provide a spring "tobacco compliance" program as we have in the past. This program tests community merchants in the sales of tobacco products to minors. The January crime statistics provide for a first look at 1995. Comparisons to the previous year are also now included. Overall, offenses are up slightly throughout our community, except for the Sheffield area, where we have a noted decrease. Calls for service are already picking up slightly over the entire community, some of which can be attributed to the new C.O.P. program underway. CITY OF COLUMBIA HEIGHTS DATE: TO: FROM: RE: FEBRUARY 6, 1995 PATRICK HENTGES CITY MANAGER W1LLiAM ELRiTE [/~,~~'0' FINANCE DIRECTOR OPERATIONAL REPORT JANUARY 1995 CITY OF COLUM~I,~ HEIGHTS DEPARTMENTAL GOALS: 1994 Audit: The 1994 audit is progressing on schedule. In some areas the fieldwork by the auditors is actually ahead of schedule. At this time, the majority of the HRA fieldwork has been completed. MIS Coordinator Position: The MIS Coordinator position vacancy has been advertised. The closing date for applicants is February 17, 1995. It is anticipated that we will have this position filled by the end of March. WE:dn 9502O91 WELCOME to the GENESIS BUSINESS CENTERS' COL UI~IBIA HEIGHTS BUSINESS CENTER OPEN HOUSE 26January 1995 We're pleased that you are joining us today to learn more about one of the most progressive economic development programs in existence anywhere..Our strength comes from the strategic alliances that have been formed in a umque public sector / private sector collaboration to create quality jobs in the field of high technology. The success that we have enjoyed to-date is due in large part to the tremendous resources (especially the 'can-do' attitude that is so common among the usi. nes_s and civic leadership in Anoka_County) .that have been provided by the noKa County Economic Development Partnership, (ACEDP) a 501 (c) (3) not for profit community development corporation and its affiliated Anoka County Capital Fund, a for-profit venture capital fund that specializes in seed capital for early-stage, high tech companies. We also wish to acknowledge the important contribution made by the Minnesota Department of Trade and Economic Development, the administrator of the Urban Challenge Grant, for having certified the ACEDP as an approved lender to minority entrepreneurs located in Columbia Heights. These resources have been of critical importance to the success of the incubator program. Without equ. ity and debt capital, a business development center is severely limited in its ability to help its incubator companies. A special word of thanks also goes to Minnesota Development, Inc., the managers of the Columbia Heights Business Center, for its thoughtful cooperation and dedication to community development. Without the special assistance of the building's manager, it would not be .l~. ssible for the extensive Genesis 'rent for stock' barter program to exist. W~thout this program, the incubator companies located in the Center would have less working capital for their critical technology development activities. It is anticipated that these companies will, u~n their growth and success, remain in the Center as long-term tenants in the building and important employers in the community. Genesis is proud to have an opportunity to serve the community in this important economic development work. In the future, the Genesis program will expend throughout Anoka County, and then in an orderly pettern of growth throughout the metropolitan area, and then into select communities in greater Uinnesota. Other communities and regions would do well to consider the Anoka Uodel as a blueprint for success. .A Word About Our Incubator Compenies After you have had an opportunity to enjoy the refreshments provided through the courtesy of Minnesota Development, Inc., please feel free to tour through the building and spend time with each of our incubator compenies. Please take the elevator to the sixth floor and then work your way down through the building. The incubator compenies and certain prospective members of the incubator program are located in the following suites; a description of each of these compenies follows on the attached peges: Sixth Floor Suite 610: Comedicu% Incorporated Mr. Jim Grabek President Suite 625: Mosekin Corporation Mr. Rotimi Gbadamosi, President Suite 630: Visual Circuit% Inc. Mr. Dan Sullivan, President Suite 635: Gamell Technolo.qy Corp. Mr. Joseph Gamell, President Suite 640: Data Machine% Inc. Mr. George Gobatenko, President Note: On the sixth floor, as one exits the elevators, Suite 610 is a 'hard right' turn around the corner. To get to Suites 625 through 640, one takes a 'hard left' turn upon exiting the elevator. The suite numbers increase going clockwise (from the northeastern corner of the sixth floor to the east and then on towards the southwest comer of the sixth floor. Docents will be present on each floor to help you find each incubator company. If you have any questions, please ask for directions. Fifth Floor Suite 530: NT International~ Inc. Mr. Jerry Cucci, President FirstFIoor: Suite 115: Ashirus Technologies, Inc. Mr. Gershon Giter, President Ashirus Technologies: This Company is involved in the development of proprietary and patentable precision pumps and fluid handling systems for internal uss in medical laboratory instrumentation devices such as blood analyzers and immunoaesay machines. The Company is only a few months away from sslling its first pr?ducts having recently completed ssveral years worth of development work involving long hours and a shoe-string budget. Mr. Gershon Giter and Dr. Dmitry Volovik, the two key employees, are Russian emigres who came to the U.S. about twelve years ago. Genesis is pleased to help thess new Americans to pursue their dreams and create quality jobs for their new neighbors. Comedicus Incorporated: This Company is involved in the development and commercialization of a speicalized compound of Nitric Oxide, a patented chemical formulation developed by the National Institute of Health, under a Cooperative Reserach and Development Agreement (CRADA) with the federal government. The Company is also a licensee of the Texas Heart Institute for a patented catheter delivery system designed to deliver the Nitric Oxide to the pericardial sack (the tissue surrounding the heat) thus permitting a timed-release of critical medication for topical application to the site of trauma (when angioplasty is performed, trauma or damage to the inside of the coronary arteries is a common occurrence). It is expected that the combination of Nitric Oxide and this catheter delivery system will prove to be a significant advancement it the treatment of restenosis, the reclosure of the coronary artery after an angioplasty procedure. Mr. Jim Grabek, the President of the Company, has a long history of medical device experience including his ssrvice as one of the two founders and key employees at GV Medical ( the 'G' was for Grabek, the 'V' was for Villafana). Recently, Cordis Corporation signed an agreement for the Company to apply its proprietary formulation of Nitric Oxide to stents (used to keep coronary arteries open). Two prominent members of the investment and medical device community, Messrs. Norman Dann and Richard Gilleland, have recently joined the Company's board of directors. Cecil Schmidt, Esq., a senior partner in the firm of Merchant & Gould, ssrves as the Company's patent counssl and a member of its board of directors. Data Machines, Inc. The Company intends to develop a proof of concept prototype of a new disk drive for computers. Mr. George Gorbotenko is the founder and President of the Company. He has eighteen patents in the field of computer hardware. He played a major role in the development of the AS 400 mainframe computer line and other key mainframe systems during his career of almost thirty years with IBM. Mr. Gorbotenko has received a patent for a new means of configuring the formatting and utilization of a disk drive for a computer. This approach may well enable processing speeds of almost 100 times greater than is presently available. This breakthroug, h is due in part to a dynamic storage pattern approach and an application specific integrated circuit (ASlC) chip to enable processing on the fly. Game# Technology Development Corporation The Company is being established to commercialize the inventions of Mr. Joseph Gamell. In 1983, Mr. Gamell was named 'Inventor of the Year'. Mr. Gamell has studied the nature of the two 'prime movers' (;)istons and turbines) that perform most of the work (shafthorsepower) foun~ throughout industrialized society. His work developed a patented device known as a 'bladeleas' turbine. This invention appears to have significant advantages over these two conventional prime movers. The initial application of this technology may be in a novel means for the pneumatic actuation of valves. A major valve manufacturer located in central .Min. nes.ota ha.s .l~...n ide. ntifi~ as a prospective joint development partner for this ;ecnnology. Aaaifional applicatione include the possible deployment in the energy recovery systems for electric vehicles. During the last seven years, a prototype unit has been generating a dependable supply of electrical energy that is utilized for both cathodic pro....t~ction and the powering of telemetry equipment at a natural gas distribution facility in Golden Valley, Minnesota. Mr. Gamell intends to establish a technology development center here in Columbia Heights. He hopes to draw talented researchers and applied development personnel to an affiliated Gamell Technology Institute that will specialize in the recruitment of minority scientists and technologists to help deliver innovation to the marketplace from the engineering and related disciplines. Mosakin Corporation The Company is a systems software integrator specializing in helping its clients to get the most out of a client server, data processing environment. Its clients include Siemens Energy Management division, Ameritech, Unisys, and other major companies throughout the country. Mr. Rotimi Gbadamosi, its President, is a native of Lagos, Nigeria. He has a highly diverse group of employees including software experts recruited from around the globe. The Company intends to expand its staff considerably over the next few years and may eventually consolidate its New Jersey and California offices here in Minnesota. Mr. Van Buren Winston, Jr., the Vice President- Marketing for the Company, will have primary responsibility for the Minnesota office. NT International, Inc. The Company has developed and recently introduced a novel and patent pending fiber optic interface for the purpose of energizing remote sensing and telemetry instruments. A key feature of this technology is its ability to provide energy to these remote sites through a hazardous environment such as a chemical processing facility without contributing to the workplace hazards (as would otherwise be the case if an electrical power cable were to be strung through the facility). The Company has developed novel instrumentation technology for slush oOnitoring applications for an electric utility company under a reserach grant m the Electric Power Research Institute (EPRI). The Company has also been developing remote sensing devices that will be utilized in process field tanks in order to gauge the level of tank water bottoms and other difficult to analyze stratifk.~l media in various storage tanks. The Company's technology has attracted the attention of a major Japanese company as well MTS, a prominent Minnesota manufacturer of testing equipment. The Company has received its first order from this Japanese company and has just completed a large contract with lilTS. In the future, the Company intends to pursue other applications of its technology depending upon the market demand and the financial incentives providedby industry. The Company counts among its key employees several 'graduates' of some of Minnesota's finest corporations including Rosemount, Honeywell, and Medtronic. Visual Circuits, Inc. The Company has developed a patented video compression printed circuit board incorporating its proprietary software and hardware design. A major investor in the Company is a Taiwanese manufacturer of printed circuit boards whom the Company will rely upon for the contract manufacture of its boards for its customers. These boards will be utilized in the new field of video playback from computers. Presently, multimedia computers can only provide about 12 minutes of video from the hardware; the Company's new boards will enable a compact disk to work in conjunction with the hard drive such that two standard video disks will be able to store and playback a two hour movie. A promising new application of these boards would be in the field of interactive, multimedia, karaoke machines. These are very popular in the Far East; the Company is hopeful of receiving orders in the next few months for thousands of boards per month for this application. PROSPECTIVE INCUBATOR COMPANIES: Teknowled_(3v. Inc. This Company has developed and is marketing a proprietary computer-aided interactive multimedia sales presentation system that enables its customers to lower their cost of sales transactions and to shorten the sales cycle for a broad range of industrial products across diverse industries. Its customers include: National Computer Systems, Remark Direct Response, Dataserv, Cycle Software, Fisher-Rosemount, Zeos International, NEI, Advance Circuits, Dahl & Associates, American Iron & Steel, Geico Paynetwork, and CorVel Corporation among others. The Company utilizes a Macintosh PowerBookTM (notebook computer) that is sent to its customers' prospects by Federal Express. The customer contracts with the Company to design a customized sales presentation program for this interactive multimedia technology. The information is then retrieved from the computer upon its return from the field. The information is downloaded and forwarded to the customer. The customer prepays a specified number of shipments (usually about 200). Mr. Richard J. Perry is the President and C.E.O.; Mr. Ron Odom is the Vice President/Sales. Among its board, members are Mr. Judson Bemis, Jr., and Mr. Pierce A. McNally. The Company Is presently located in Eden Prairie. Two of the key factors drawing the Company to Columbia Heights are the availability of the Urban Challenge Grant loan fund and the readiness of the vocational schools serving this area of Anoka County to tailor a program to meet the growing need for multimedia specialists. The Company intends to hire a significant number of new employees as the volume of new clients is directly related to the size of the staff that will develop the stories presented in the computer. These jobs are likely to pay annual salaries in the $20 to $30 thousand range or higher. It is hoped that many under-employed individuals in the Columbia Heights vicinity will, after successfully completing the highly specialized training courses, become employees in 'living wage jobs' as the term is defined by the Norris Institute. ,!NCUBATOR WITHOUT WALLSTM In conjunction with the ACEDP and the ACCF, Genesis has developed a unique program called Incubator Without Walls. In this program, a representative of the incubator visits the company in its existing operations wherever they may be located throughout Anoka County. Since the Company is already well situated but does need the care and attention available from the incubator program, the staff of the incubator will attempt to help the companies where they exist. The first client of this program is Mr. James McCanney, the President of Patrick McCanney Archery Company. This Company has received an investment from the ACCF that is intended to aid the Company in its efforts to market its long bows made from space-age composite materials. Mr. McCanney and his son Patrick have agreed to join us today in the Open House in order that more people can become acquainted with this program. We hope that a number of the archery enthusiasts in attendance with also find this product to be of interest. A short description of the Company follows here: Patrick McCanney Archery Company Since the fifth grade, bowyer James McCanney had crafted wooden bows, arrows, and leather archery accessories. Mr. McCanney currently holds a Masters degree in Physics. In 1989 he developed a business plan based upon four of his well proven bow designs. The product lines included authentic replica Old English, Native American, and primitive archery equipment and weapons such as the ATLATL (primitive spear thrower). A small international market developed. By 1993, Mr. McCanney was at the limit of his capacity to make these products by hand and had back orders of about 18 months. Recognizing the international potential and the growing mass appeal for long bows as well as for old style archery equipment, Mr. McCanney used his previous contacts in the scientific community to aid him in developing a process to manufacture high quality archery bows in modem carbon-graphite materials. Other sporting industries such as golf, tennis, baseball, etc., have all seen remarkable success with carbon-graphite products. Mr. McCanney's process is the only one available for the mass production of archery equipment, with current capacity of 40,000 long bows annually. We hope that you have enjoyed your self-directed tour of the Genesis Business Centers' Columbia Heights Incubator. For more information about the Genesis Business Centers approach to the incubation of high-tech, start-up companies and their attendant impact on job creation and economic development, please contact: Harlan T. Jacoba President Genesis Business Centers, Ltd. 3989 Central Ave. N.E. Suite620 Columbia Heights, MN., 55421 Telephone 612 782 8576 Facsimile 612 782 8578 BOARD OF DIRECTORS PRESIDENT Craig Rapp Brooklyn Park VICE PRESIDENT Joan Campbell Minneapolis PAST PRESIDENT David M. Childs Minnetonka DIRECTORS Bill Barnhart Minneapolis Jack Denzer Cottage Grove Tom Egan Eagan Ray Faricy St. Paul Marie Grimm St. Paul Coral Houle Bloomington Susan Hoyt Faloon Heights Jerry Linke Mounds View Joan Lynch Shakopee Gerald Otten New Hope Jim Prosser Richfield Kirk Schnitker Champlin Charlotte Shover Burnsville William Thompson Coon Rapids EIwyn Tinklenberg Baine EXECUTIVE DIRECTOR Vern Peterson February 7, 1995 Dear city managers: Enclosed is the final version of the Urban Revitali?ation Report, which is an attempt by the AMM Urban Strategies Task Force to offer possible solutions to the problem of urban decay in the inner cities and fu'st ting suburbs. AMM formed the 27-member task force in 1993 to address two basic concerns: (1) the need for all cities to better understand the causes of urban blight and (2) to develop slxategies and recommendations to address these problems in a meaningful and effective way. One of the task force's significant f'mdings is that the causes of urban decay are complex and no quick-fix solutions exist. Accordingly, the task force realizes that the mere production of a report will not solve the problem of urban decay. Rather, the solution process must be three-pronged: (1) mechanisms must be put in place to continually evaluate progress (2) policy makers must be educated and (3) state, regional and local officials must work collaboratively. It is important to note that the task force looked beyond the issue of housing in search of the causes and solutions of the concentration of poverty. Other issues which should be considered are: families, community building, diversity, neighborhood reinvestment and revitalization, education and ming, jobs and transportation. We hope this report will shine new light on this region's urban revitalization needs and help forge effective solutions to the problem of urban decay. Respectfully, Craig R. Rapp Brooklyn Park Manager AMM president James D. Prosser Richfield Administrator co-chair Charlotte R. Shover Burnsville Councilmember co-chair 3490 lexington avenue north, st. paul, minnesota 55126 (612) 490-3301 Final Report: January 1995 Copyright 0 1995 By the Association of Metropolitan Municipalities TABLI . OF CONTENTS Executive Summary ................................................................................ i-vi Introduction ........................................................................................... 1-6 I. SOCIAL NEEDS A. Families .... 7-8 B. Community Building .................................... ~ ................................. 9-10 C. Diversity ........................................................................................ 11-12 H. HOUSING & NEIGHBORHOOD NEEDS D. Housing ........................................................................................ 13-15 E. Neighborhood Reinvestment & Revitalization ................................ 16-19 Ii'l, EMPLOYMENT NEEDS F. Education & Training .................................................................... 20-21 G. Jobs ............................................................................................... 22-23 H. Transportation .................................................................................... 24 IV. FUNDING NEEDS I. Funding ........................................................................................... 25-27 V. LEGISLATIVE RECOMMENDATIONS J. 1995 AMM Housing & Neighborhood Livability Policy ................... 28-32 K. 1995 AMM Polluted Sites Policy .......................................................... 33 L. 1995 AMM Economic Development Policy ...................................... 34-36 M. 1995 AMM Transportation Policy ................................................... 37-39 VI. APPENDIX Appendix I (Neighborhood Reinvestment Examples) ............................. 40-41 Appendix II (Task Force Roster) ................................................................ 42 EXECUTIVE SUMMARY I. SOCIAL NEEDS A. FAMILIES Goal ..................................... To provide an environment that encourages family stability so individuals may contribute as productive members of society. Recommendation .................. Communities should emphasize helping families using a broad-based approach. Communities should also plan for the housing and resources needed to provide for families' physical needs. Local governments should partner with religious, educational, non-profit institutions and community volunteers to help families and individuals participate in or contribute to society. B. COMMUNITY BUILDING Goal ..................................... To enable individuals to work with resource providers in crafting solutions to community problems and challenges. Recommendation .................. State, regional and local governments should enable members of communities and neighborhoods to become active players in building a sense of community and devising solutions to community problems and challenges. C. DIVERSITY Goal ..................................... To recognize and build upon the strength diversity brings to communities. Recommendation .................. Communities should strengthen its support for diversity. "Diversity" can refer to racial, cultural, age, ability or economic diversity. H. HOUSING & NEIGHBORHOOD NEEDS D. HOUSING Goal ..................................... To increase the availability of affordable housing opportunities throughout the region, taking into account proximity to jobs, tnmsportation and services. Recommendation .................. Public policy should recognize the need to provide decent, safe and sanilary housing for all income levels and the responsibility occupants have to maintain and improve their housing. Policy should also recognize the need to provide individuals with assistance in obtaining access to housing that is functional, sturdy and attractive. A climate should be created which makes a range of housing choices available to individuals with limited resources throughout the region. E. NEIGHBORHOOD REINVESTMENT & REVITALIZATION Goal ..................................... To create safe, healthy neighborhoods with services available to serve individuals of all ages. Recommendation .................. Neighborhood reinvestment and revitalization should be addressed with a multi-faceted approach that considers the desires of neighborhood residents, the neighborhood itserf and surrounding land uses, size, density, transportation needs and other issues. III. EMPLOYMENT NEEDS F. EDUCATION & TRAINING Goal ..................................... To focus educational and skill development efforts on adolescents in school and encourage adults living in poverty to complete education training programs. These efforts should promote stability and independent living. Recommendation .................. Training programs should be updated so they are more relevant to the emcrging job and labor markcts. As a prevention measure, efforts should focus on retention of students in K-12 education programs, motivating them to seek additional skills training and education in order to ensure a "living wage job." General K-12 education should provide the necessary building blocks for employment opportunities. G. JOBS Goal ..................................... To provide employment opportunities that pay a -' "living wage" and are located in proximity to affordable housing. Recommendation .................. Local and regional economic development efforts, such as the Greater Minneapolis Chamber of Commcrcc and Metropolitan Council, which seek to spur the development of "living wage jobs" should be supported. Efforts should also be made to make the region more competitive internationally. H. TRANSPORTATION Goal ..................................... To expand existing modes of transportation and develop new modes to bridge the gap between affordable housing, jobs, educational, shopping, medical and other opportunities for individuals in the metropolitan area. Also, to decrease the reliance in the single-passenger automobile. Recommendation .................. A coordinated, intermodal transportation system should be developed so everyone in the metropolitan area will have reasonable access to diverse housing, jobs, educational, shopping, medical, social services and other oppommities. An expanded bus system, van pooling, Light Rail Transit (LRT), high spcxA bus, bicycle accommodations and reverse commuting should be considered. IV. FUNDING NEEDS Goal ..................................... To set in place a structure and funding mechanism to provide a diverse range of housing throughout the metropolitan area so individuals at all income levels have alternative housing opportunities within the core cities, inner ring suburbs, outer ring suburbs or free-standing communities. Recommendation .................. A Metropolitan Enterprise Fund should be created to rehabilitate deteriorating areas, facilitate the creation of low income housing opportunities in developing areas and to strengthen community programs that reinforce these initiatives. The fund should include a variety of programs such as metropolitan-wide rental assistance voucher programs, a loan guarantee fund to leverage private money for home purchase, a reinvestrnent and rehabilitation program for salvageable housing in deteriorating neighborhoods and a development fund to construct suburban housing for lower income individuals. V. LEGISLATIVE RECOMMENDATIONS J. 1995 AMM HOUSING & NEIGHBORHOOD LIVAB]LITY POLICY Recommenclation .................. (1) The Legislature should repeal the state law that requires 1 to 1 replacement within the cities of the first class of low income housing that has been removed. (2) The Legislature should establish a Metropolitan Enterprise Fund at between $35-40 million per year. The fund would include a variety of programs such as housing rehabilitation and a rental assisted voucher program, construction of affordable suburban housing, contaminated soils clean-up, etc. iv (3) The state should reform welfare laws and rules so those receiving public assistance can return to employment without losing health or day care benefits. K. 1995 AMM POLLUTED SITES POLICY Recommendation .................. (4) The Legislature should establish a more effective overall program to deal with polluted soils clean-up and re-use. L. 1995 AMM ECONOMIC DEVELOPMENT POLICY Recommendation .................. (5) The Legislature should establish a state enterprise or manufacturing job opportunity zone incentive program for cities where the manufacturing job base is eroding. This could be done in conjunction with an enhanced manufacturing TIF District program. (6) The Legislature should enact an updated version of the Urban Revitalization Program (URAP) that could also be used in suburban cities based on defined criteria and demographics. (7) The Legislature should establish a limited tax abatement program for rehabilitation of aging commercial properties similar in concept to the "This Old House" program (8) The Legislature should amend the TIF law to eliminate the LGA/HACA penalty for Redevelopment and Pollution Districts and to allow pooling for these districts. M. 1995 AMM TRANSPORTATION POLICY Recommendation .................. (9) The AMM supports a regional transit system that is based on a combination of integrated Iraffic management systems whose components should include HOV lanes, express buses and Light Rail Transit (LRT) to connect residents to jobs, retail and commercial centers. V (10) The AMM supports a combined strategy of gas tax incentives to keep pace with highway maintenance construction needs and a dedicated MVET or other tax source for transit funding expansion. INTRODUCTION The Association of Metropolitan Municipalities (AMM) is a service and lobbying organization representing 72 municipalities in the Minneapolis/St. Paul metropolitan area. The AMM has tr~_ditionally provided a forum for recommending legislative action and taking positions on a wide variety of municipal topics unique to the metropolitan area. AMM formed the Urban Strategies Task Force in 1993 to address two basic concerns: (1) the need for all cities to better understand the causes of urban blight and (2) to develop strategies and recommendations to address these problems in a meaningful and effective way. The AMM asked the task force to examine long-term and short-term answers and make recommendations to the board, the Legislature and regional and local officials about how to deal with urban decay in the inner cities and first ring suburbs. The task force membership includes representation from approximately 24 cities including Minneapolis and St. Paul; first ring suburbs Richfield, Robbinsdale, Roseville, Columbia Heights and St. Louis Park; suburbs that have recently been fully developed or nearly fully developed such as Burnsville and Minnetonka; and developing suburbs like Shakopee and Maple Grove. The work of the Urban Strategies Task Force was divided into three components: (1) basic research (2) development of findings and (3) development of recommendations. The committee's basic research included presentations by John Adams from the University of Minnesota, review of previous legislative efforts to address urban issues, a tour of central city and inner ting suburbs and discussions exploring a variety of issues like the concentration of poverty, the effects of suburbanizafion and social issues dealing with families and communities. In addition, committee members have reviewed the similar efforts undertaken by other groups such as: the Metropolitan Council, the governor's Task Force on Metropolitan Housing Policy, the Citizens League's Committee on Housing Policy and Metropolitan Development, the Greater Minneapolis Chamber of Commerce and the Minnesota Department of Housing & Urban Development (HUD). The recommendations included in this report, which call for state, regional and local government action, are based on the task force's basic findings. (See Page 4) One of the task force's significant findings is that the causes of urban decay are complex and no quick.fix solutions exist. Accordingly, the recommendations from this task force provide a basis of on-going attention to address this complex issue. The task force realizes that the mere production of a report will not solve thc problem of urban decay. Rather, mechanisms must be put in place to continually evaluate progress and to recommend changes in strategy or emphasis. A significant part of this effort must be to educate policy makers and managers to better equip them with the tools necessary to accomplish urban revitalization. Finally, the effort must be collaborative. State, regional and local officials must work closely and cooperatively to address urban issues. It is also important to understand that the task force has looked beyond the issue of housing in search for the causes and solutions of the concentration of poverty. Housing is just one piece of the puzzle. Other issues which must be considered include: families, community building, diversity, neighborhood reinvestment and revitalization, education and training, jobs and transportation. -' The committee would like to emphasize two findings from the Citizens League's report, "Why We Should Build Inclusive Communities: The Case for a Regional Housing Policy in the Twin Cities Metropolitan Area" (May 1994). If these principles are ignored, any solutions policy makers craft are doomed to fail. (1) Past experience suggests that inner-city residents who do housing opportunities are made ava~,~,- : ~ - _ choose to relocate when ,uute tn lartt~er.out suburbs are likely to be those who are 'best off of the current poor residents of the central cities and older suburbs. A policy that focuses only on increasing the supply of low-cost suburban housing could reinforce the same pattern of suburbanization of the better-off that has led to our present housing landscape. The difference would be that the central cities and older suburbs could even be worse off because it would be the poorest and most disadvantaged citizens who would be left in the core. (2) Housing has deeply symbolic meanings that have to do with family, identity, security, values, personal progress and social success. Policies that ignore these meanings are likely to be met with indifference. Policies that challenge these meanings are likely to be met with opposition. Policy makers must be sensitive to citizens' views. The Task Force now presents a final report of its principles, findings and recommendations. ISSUE IDENTIFICATION The task force has identified that a concentration of low income residents living in deteriorating housing in central city and suburban neighborhoods with increasing or high cfin~ rates and decreasing public and private investment is a significant problem in the metropolitan area. 2 Urban Strategies Task Force A range of economic, social and personal factors keep individuals living in poor economic conditions. Those without basic life choices, due to little education and job training or homelessness, of~n lack the ability to improve their economic condition. They can become conccntratcd in areas where inadequate housing and job opportunitics exist, which further worsens their condition. The situation becomes more bleak when some exhibit behaviors dcu'imcn~ to thc well-being of themselves, their neighborhood and thc metropolitan area. PRINCIPLES The Urban Strategies Task Force report is based on the following five principles: O) It is the responsibility all lcvcls of government to encourage problem solving through meaningful citizen involvement and to participate in a unified effort to provide: a. Opportunities for people to be self sufficient and to live and work in safe, viable and diverse communities; b. Choices in affordable housing and job opportunities; c. Incentives to reduce concentrations of poverty. (2) It is the role of government to actively support diversity within their communities. "Diversity" can refer to racial, cultural, age, ability or economic diversity. (3) Government must maximize the efficient use of public and private funds by planning coordinated local, sub-regional and regional strategies to address urban revitalization issues. (4) Barriers to reducing concentrations of poverty and deteriorating neighborhoods have developed over time. These barriers can be social, economic, legislative, housing, racial or educational. Although governments may not have intentionally mated such barriers, the fact that governments have failed to address these barriers contributes to the problems seen today in areas with concentrations of poverty. (5) Government is one actor in addressing societal problems. Individuals, families, religious organizations, businesses, associations and groups of all kinds have the responsibility to work cooperatively with government, where appropriate, to address urban societal problems. Report on Urban Revitalization 3 FINDINGS The Urban Strategies Task Force has found that the Twin Cities are not unique in facing problems of urban decay; the challenge is facing most major metropolitan areas. The task force has also concluded that: Many resources necessary to serve low income people with special needs are concentrated in the central cities. * Populations in all communitics within thc metropolitan area will become more diverse. Few suburban communities have mechanisms in place to address in~g diversity. Dispersion of low income housing reduces the problem of the concentration of poverty but also crates social service delivery problems. The creation of new, dispersed low income housing only reduces concentration if there is an equivalent elimination of deteriorated housing units in the areas of concentration. People who live in low income housing are often transit-dependent but transit systems do not adequately link these individuals to jobs in either the core cities or suburbs. The task force has divided its additional urban decay findings into three categories: causes, impact and solutions. Causes The causes of urban decay are complex and no single solution exists for solving the problem. The social, economic and physical aspects of the problem are interrelated. Family units which are young, poor or lacking job training or education are less likely to be able to provide the economic, physical and emotional resources for raising children. The human and social service delivery systems are generally uncoordinated. Government's lack of action to address and attempt to prevent or reduce barriers to affordable housing is a greater problem than the barriers mated because of development pressures. Historical development patterns, age of housing stock and market trends have led to a concentration of low income housing and neighborhood deterioration. 4 Urban Strategies Task Force Current public policy and market forces favor new structures and new facilities over redevelopment of existing structures and areas. Tax policies and financing mechanisms favor or subsidize home ownership and encourage stability in and commitment to a community. Rental property has not received similar treatment. * Public policy does not provide incentives or resources to remove or replace market-obsolete housing. The Impact * Concentrations of poverty, deteriorated housing, inadequate employment opportunities and increasing crime rates exist in Minneapolis and St. Paul and are growing concerns in the fa'st ring suburbs. * Once a certain level of concentration of deteriorated housing occurs and there is a perception that an area is no longer safe, people and businesses with adequate resources tend to leave the area. Public and private disinvestment also occurs. * The most growth is occurring in newly developed areas in the suburbs. * Concentration of poverty and a sense of hopelessness generates increased violence and accelerates the loss of middle and upper income residents. * There are increasing demands on local governments to address human service needs not currently being met. * Lack of opportunities and training limit the resources available to low income residents to increase their ability to be self-sufficient. * A significant portion of the demand for low income housing is currently met by using older, market-obsolete housing located in the central cities and inner ring suburbs. The Solutions * Families can provide the strong framework to enable people to become productive members of society. * The future vitality of the metropolitan area is dependent on maintaining strong, healthy and viable core cities. Report on Urban Revitalization 5 Since poverty cannot be completely eliminated, the goal should be to reduce the extent of poverty and mainsueam poverty stricken individuals into society. Governments and organiTa~ions can only do a certain amount to address the characteristics and ramifications of urban decay. Increasing the supply of low income housing alone will not solve the problems of poverty, human service needs and urban decay. It is equally important to look at programs that prevent decay in the inner ring suburbs as in the core cities. Organized and empowered neighborhoods have developed models for successfully a~ressing elements of urban blight. There is a tendency to stereotype low incorm imtiVkiuals. The term"low incorm" refers to rmny difllm~nt kinds of ~uals living in many different circumsumces with a variety of Racism and prejudice cannot be condoned. There can be strength in div~, communities need to be educated on how to b. ild on and support diversity of all kinds, including economic, racial and age. By choice or for economic reasons, more individuals are spending more or most of their lives in rental housing. Rental housing need not be viewed just as a buffer for owner-occupied, single family housing, but as a housing alternative where occupants are encouraged to value, take pride in and invest in their housing choice. 6 Urban Strategies Task Force L SOCIAL NEEDS Pages 7-12 A. FAMILIES To provide an environment that encourages family stability so individuals may contn'bute as productive members of society. RECOMMENDATION Cornmunities should emphasize helping families using a broad-based approach. Communities should also plan for the housing and resources needed to provide for families' physical needs. Local governments should partner with religious, educational, non-profit institutions and community volunteers to help families and individuals participate in or contribute to society. ROLE OF STATE GOVERNMENT Address workplace issues, such as family leave policies and day care, that encourage family stability. Reform welfare laws so those receiving public assistance can return to work without losing health or day care benefits. * Reform welfare laws so fami~s are encouraged to stay together to raise their children. * Educate youth on the economic problems of single parenting. Allocate resources to support the "assessrcent center" approach to service delivery, whereby advocates coordinate services for families and a number of service providers are co-located in one setting. The farrdly should be targeted as the primmy unit for service delivery, rather than the agency delivering the service. Develop and promote a statewide, educational program for students and adults on settling conflicts without violence. Report on Urban Revitalization 7 ROLE OF REGIONAL GOVERNMENT/AGENCIES ROLE Provide incentives for coordination, consolidation and streamlining of service delivery and benefits in communities and counties by establishing human service councils to coordinate several communities and agencies in addressing issues and service delivery needs. Develop programs which close gaps in existing welfare benefits to help provide stable homes for raising children. Counties, through human service councils or other existing agencies, should identify at-risk fanfilics or individuals in need of job training or education. OF CITIES/COMMUNITIES Make services and resources accessible at the neighborhood level. Use existing neighborhood-based or community groups to encourage informal problem solving to address issues. Although groups such as Neighborhood Watch or block clubs tend to develop around crime and safety-related issues, they can take on expanded roles in community problem solving. Develop community or neighborhood resource centers where residents can gather, access resources, receive counseling or get help with specific needs. Resource centers can be organized in religious institutions, community centers, schools, storefronts or other locations which work best for a community. Incorporate public safety concerns into community development efforts, with an emphasis on community policing or"Safe City" slxategies. These strategies should be holistic and neighborhood-based. Residents, schools and organizations should work in partnership with local governments to reduce crime. 8 Urban Strategies Task Force B. COMMUNITY BUILDING GOAL To enable individuals to work with resource providers in crafting solutions to community problems and challenges. RECOMMENDATION Stam, regional and local governments should enable members of communities and neighborhoods to be. come active players in building a sense of community and devising solutions to community problems and challenges. ROLE OF STATE GOVERNMENT * Provide resources to develop and disseminate descriptions of model community assets, such as facilities and organizations, and models of community-building processes. ROLE OF REGIONAL GOVERNMENT/AGENCIES * Identify and promote model community assets and community-building processes found in the healthy communities. * Provide forums for exploring community-building processes and the exchange of ideas. * Promote the use of regional and local planning tools to facilitate community-building processes. * Highlight urban design practices which strengthen a sense of community. * Allow community processes which enable communities to employ individual solutions and develop community-building processes which meet their needs. * Reduce bureaucracy barriers which impede the effectiveness of local revitalization programs that focus on community development. Report on Urban Revitalization 9 ROLE OF CITIES/COMMUNrrIF~ Identify the value of and the need for community assets through a citizen participation process. Also, determine strengths, weaknesses and voids in existing opportunities and build on or strengthen them. Address problems and solutions as "community" challenges, forming partnerships with community agencies and citizens. Encourage the inclusion of community members who are impacted by a problem in formulating solutions. Confront issues of public safety and o'ime prevention by strengthening community watch and policing efforts. Facilitate a process that enables the community to define standards to protect the interest of individual residents and the community as a whole in the areas of behavior, expectations of self-reliance or citizen involvement. Build community resources and services to meet the needs of diverse and specific populations whose needs are the greatest, like the elderly, youth and disabled. Explore opportunities for co-location of social services within a community. Facilitate a public relations program that builds a community's image. Offer citizenship and problem solving training opportunities to corcaimnity members. 10 Urban Strategies Task Force C. DIVERSITY GOAL To recognize and build upon the strength diversity brings to communities. RECOMMENDATION C ommunities should strengthen its support for diversity. "Diversity" can refer to racial, cultural, age, ability or economic diversity. ROLE OF STATE GOVERNMENT * Develop and disseminate diversity training models that support open, diverse communities. * Provide resources to enhance diversity in conmm~ities. * Tailor social service delivery systems to community needs. ROLE OF REGIONAL GOVERNMENT/AGENCIES * Provide diversity data and trend analysis to communities. * Identify and promote models for integrating communities. Support open, diverse communities. * Identify and disseminate region-wide information about community efforts taken to strengthen or enhance diversity. *Provide social services that support diverse populations. * Provide a forum for discussion and training on dealing with diversity in conmunifies. ROLE OF CITIES/COMMUNITIES * Recognize and build awareness of the diversity that exists within conammities. Report on Urban Revitalization I1 Develop and implerr~nt a coordinated, comprehensive plan for dealing with and providing support for diversity within a community. Specifically: (1) Accept that cities have a primary role in promoting awareness and acceptance of racial, economic and culun'al diversity. (2) Provide opportunities for diverse populations to be represented in community life. (3) Provide or promote diversity txalning oppommities for city officials, schools, the local business community, civic organizations, citizens-at-large and neighborhood groups. (4) Discourage concentration of populations living in poverty within a community. (5) Identify and reduce regulatory barriers to achieve the goal of providing a place where diverse people can live, work and do business. (6) Identify trends in housing patterns and sales. Encourage real estate and rental agents to market affirmatively in order to avoid patterns of racial and economic segregation. (7) Identify and address underlying concerns of racism. (8) Coordinate diversity efforts with other communities at the regional and sub-regional level. (9) Identify and lobby for social service delivery systems which support and can be tailored to support local needs. 12 Urban Strategies Task Force II. HOUSING NEIGHBORHOOD NEEDS Pages 13 ~19 D. HOUSING GOAL To increase the availability of affordable housing opportunities throughout the region, taking into account proximity to jobs, transportation and services. RECOMMENDATION public policy should recognize the need to provide decent, safe and sanitary housing for all income levels and the responsibility occupants have to improve their housing. Policy should also recognize the need to provide individuals with assistance in obtaining access to housing that is functional, sturdy and attractive. A climate should be created which makes a range of housing choices available to individuals with limited resources throughout the region. ROLE OF STATE GOVERNMENT Provide a combination of incentives including property tax adjustments and financing mechanisms to build, improve and maintain affordable housing. Promote greater city-county-regional-state cooperation and interaction in order to provide affordable housing. Sharing programs should be established which can create new, affordable housing that is balanced between rental and owner-occupied units. Assist in making economic development tools, such as Tax Incremental Financing (TIF) or Industrial Revenue Bonds (IRBS), attractive to cities with affordable housing strategy elements within their economic development or community master plans. ROLE OF REGIONAL GOVERNMENT/AGENCIES Establish a regional housing choice counseling service. The service should work with all communities to locate suitable housing options for low and moderate income individuals and families. Develop a variety of non-concentrated, low income housing models, with an emphasis on suburban locations through parmerships of regional housing agencies, city and local housing officials, advocates for low income residents and foundations. Factors such as social services delivery and access to jobs and transportation should be considered. Report on Urban Revitalization 13 Evaluate the availability of affordable homing on a sub-regional or cluster basis looking at both the cluster and regional needs. The Metropolitan Housing and Redevelopment Authority (HRA) should play a more significant role in facilitating the availability of affordable housing in areas that currently have a shortage. The Metropolitan HRA should also facilitate the removal of sub-standard housing units in areas of concentrations of poverty and evaluate a mechanism whereby it can purchase less expensive homes in the region and make them available to qualified low income families. Include regional planning, issue identification, data collection and dissemination, technical assistance and coordination and facilitation of sub-regional government clusters within the Metropolitan Council's role. These clusters would cooperatively set goals and participate in jo. mt planning and problem solving activities in areas of shared concern. Develop sub-regional affordable housing strategies to provide practical, affordable housing oppommities. Encourage public policy which allocates public resources equitably throughout the region. All or a portion of tax dollars collected to provide a choice in affordable housing opportunities should be reserved for implementing sub-regional affordable housing strategies, ff these resources are not utilized on a sub-regional basis within a reasonable period of time, they would then revert to a regional pool. Offer a positive "opting in" approach to a program in order to create affordable housing throughout the region on a sub-regional or cluster basis. Staff assistance and technical support should also be offered. Take a leadership role in identifying barriers to affordable housing and coordinate strategy planning and program implementation in an effort to eliminate or reduce barriers. Work with local governments and county housing and redevelopment authorities to facilitate the leveraging of private and public resources at all levels to implement local strategies and housing plans. Plan and implement strategies to create employment opportunities by using economic development tools. Recommend to the state that Star Cit.,, designation and state economic development assistance in the metropolitan area should go to those cities which have integrated affordable housing elements within their economic development action plans. 14 Urban Strategies Task Force Assist cities as they work with the state and federal government, public and private agencies, academia and businesses in implementing neighborhood strategies to make city neighborhoods more a~acfive places to live and work. New strategies for economic revitalization or removal of abandoned units should be pursued, making the choice of remaining in neighborhoods attractive. Act as a facilitator in solving problems, eliminating barriers and implementing strategies rather than as an enforcer that sets targets and threatens retribution it' targets are not met. Develop incentives for cooperation between cities, counties, businesses and non-profit organizations. Alsorassist in identifying specific projects with achievable goals for collaboration in providing affordable housing, employment opportunities and transportation. Encourage leadership from the public and private sectors in identifying urban issues and solutions. ROLE OF CITIES/COMMUNITIES * Minimize development requirements in order to create qualified low income projects. Recognize the ability of citizens to solve their own problems and encourage the building of civic infrastructure for a regional community within housing policies. Encourage the creation of scattered-site, low income and affordable housing. Cities should not repeat past errors by building traditional, large-scale low and moderate income housing projects which have a tendency to perpetuate segregation of the poor. Work with communities in their sub-region, along with the Metropolitan Council, in developing a sub-regional, affordable housing strategy to provide practical economic opportunities on a sub-regional basis, tak/ng into account land use and real estate economics. Cities should also consider jointly entering into agreements with county housing authorities to assist in developing and implementing strategies and act as the sub- regional levy authority which provides sub-regional, state and other resources, in providing sub-regional, affordable housing opportunities. Implement with state and regional assistance, when utilizing economic development tools such as TIF or IRBS to create employment opportunities, an accompanying affordable housing strategy element.. Report on Urban Revitalization 15 RECOMMENDATION Neighborhood reinvcstr~nt and revitsli~stion should be addressed with a ~dti-faceted approach that considers the desires of neighborhood residents, tbe r~ighborhood itself and surro~g land uses, size, density, wansportation needs and other issues. ROLE OF STATE GOVERNMENT Support policies and programs that increase the availability of affordable housing opportunities of both owner and rental properties. Promote greater city-county-regional-state cooperation and interaction in providing affordable housing. Reduce the level of concentration of deteriorated and low income housing in areas of poverty throughout the metropolitan area. Provide incentives for middle income families to invest in homes in neighborhoods working to reduce the concentration of poverty. Provide a combination of incentives and financing n-echanisms to remove and replace market-obsolete, decayed housing. Repeal the state law that requires 1 to 1 replacement of low income housing. Re-examine options for tax relief for rental property owners in an effort to provide better quality, affordable rental housing. 16 Urban Strategies Ta~k Force ROLE OF REGIONAL GOVERNMENT/AGENCIES Establish a regional housing choice counseling service. The service should work with all communities to locate suitable housing options for low and moderate income individuals and families. Develop a variety of models for non-concentrated, low income housing. The models should emphasize suburban locations which include the delivery of social services and access to jobs and transportation. Such models should be developed through partnerships with regional housing agencies, city officials, advocates for low income people, foundations and local housing officials. Support a policy of mattered-site, low income and affordable housing in both central cities and suburbs in order to avoid the economic segregation that has occurred with large scale, subsidized housing projects. * Identify by regional cluster target areas for revitalization and redevelopment. ROLE OF CITY/COMMUNITIES Work with local residents to determine elements necessary for successful revitalization programs and projects. Administer neighborhood revitalization programs using funding from state, regional and local sources. Utilize revitalization planning policies, selective rehabilitation strategies and total redevelopment strategies. L REVITALIZATION PLANNING POLICIES Neighborhoods in the Twin Cities vary in terms of the amount of needed revitalization. Some neighborhoods or sections of neighborhoods may be so deteriorated that only a clearance and redevelopment effort is feasible. Other neighborhoods require targeted physical improvements, while still others need a combination of physical improvement and concentrated development of both human capital and organizational resources. The following priorities should be considered in planning any revitalization effort: a. Redevelop neighborhoods to provide for a mix of moderate income homeowners and renters. Report on Urban Revitalization 17 b. Provide adequam financial assistance, homeowner education and training to ensure that residents can manage their homing. c. Design homes characteristic of the neighborhood, or create a new, enhanced character for the neighborhood. (See page 40) Ensure that inner city and redeveloped neighborhoods have convenient access to a full range of retail goods and services at prices compatible with those available in other parts of the metropolitan area Ensure that redeveloped neighborhoods encourage community building by offering neighborhood focal points such as common recreation areas, meeting places or other options. f. Ensure that appropriate resources and services are available to assist residents in building the new conmmnity. IL SELECTIVE REHABILITATION STRATEGIES a. Improve the overall level of enforcement of residential property slandards. b. Establish multi-year strategies for neighborhood revitalization and funding commitments to carry out the plans. c. Solve land use issues and other conflicts to enhance the quality and distinctive character of areas with moderate improvement needs. d. Support adequate maintenance where quality is strong. e. Improve managemem and maintenance of smaller rental properties through landlord and tenant education and enforcement of standards. f. Ensure that appropriate resources and services, including outreach and referral services as well as support for neighborhood organizing to build a new community, are available to assist residents. g. Police, schools, civic groups, social agencies and families should work together to eliminate problems of illegal and disruptive behavior which are serious obstacles to neighborhood quality. 18 Urban Strategies Task Force h. Make changes to the housing supply through renovation, redevelopment or new construction which will contribute to a population balanced in ttmms of income, lifestyle and housing options. i. Identify areas of incompatible land uses that detract from residential quality in neighborhoods. Also, seek opportunities to resolve conflicts through acquisition, redevelopment and private efforts to strengthen buffers between residential and less compatible land uses. j. Take advantage of a slowing market-demand to lVatuce residen_tiol density in neighborhoods where houses are located on 25- or 40-foot lots. Deteriorated housing where i~sidenfial densities are too high should be removed selectively and building removal should be used to resolve land use conflicts. More side-yard space or off-street residential parking should be provided where needed. k. Examine the use of down-zoning in some single-family areas currently zoned for duplex and multi-family structures and discourage the further subdivision of existing dwellings. Provide public financial support for the development of marketable sites where needed and where feasible. Also, support development and redevelopment opportunities which exist with lot size, setback and other land use regulations appropriate to higher-cost market potential. Services which support such development should be provided. Specifically: (1) Support housing that compliments the existing supply by addressing unmet needs, such as higher-cost housing that meet trade-up market expectations, and create more opportunities for growing families to remain in the city. (2) Support housing construction that will solve affordability problems, particularly where the ownership structure or construction creates opportunities for serf-sufficiency which are not otherwise available. HI. TOTAL REDEVELOPMENT STRATEGIES Some neighborhoods may have large concentrations of deteriorated housing, may be adjacent to an incompatible land use or be of a housing type that is not marketable to today's standards. The revitalization planning priorities noted in (I) above should be applied in areas where total clearance is warranted and in neighborhoods where less massive efforts are needed. This approach has been used in several commtmities in the Twin Cities. (See Page 41) Report on Urban Revitalization 19 III. EMPLOYMENT NEEDS Pages 20-24 F. EDUCATION AND TRAINING Aprimary variable cil~l for the growing income gap in the United States Ires been the lack of education attainment, which in turn has caused a decline in basic job holding ,~kill,~ or abilities among those in poverty. This has been, in part, due to the loss of well paying unskilled labor jobs as a result of technology and international competition. This is exacerbated by thc productivity gains that technology and in~mational competition has given those with higher levels of education. The focus of raising people's skill level beyond poverty should go beyond general education to specific job and living skills and business training. GOAL To focus educational and skill development efforts on adolescents in school and encourage adults living in poverty to complete education training programs. These efforts should promote stability and independent living. RECOMMENDATION Training programs should be updated so they are more relevant to the emerging job and labor markets. As a prevention measure, efforts should focus on retention of students in K-12 education programs, motivating them to seek additional skills training and education in order to ensure a "living wage job." General K-12 education should provide the necessary building blocks for employment opportunities. ROLE OF STATE GOVERNMENT Work with metropolitan groups, such as the Greater Minneapolis and St. Paul chambers of commerce, Metropolitan School Boards Association and the Metropolitan Council to ensure that ~c educational system provides students with job skills and abilities. ROLE OF REGIONAL GOVERNMENT/AGENCIES * Educate businesses about available, on-going skills and diversity training programs. Promote implementation of AMM's policies on neighborhood livability, specifically educational opportunities. (See Page $2) 20 Urban Strategies Task Force ROLE OF CITES/COMMUNITIES Integrate and market skills programs to low income individuals and businesses whose employees need .~icills improvement. Efforts should focus particularly on manufacturing businesses located near pockets of poverty or businesses which aim to provide .jobs to low income individuals. Promote training that is individually designed and based on the needs of each individual. The responsibility of the individual to achieve success should be emphasized. Report on Urban Revitalization 21 G. JOBS ndividuals are able to achieve a standard of living above poverty through employment that IPays at least a "living wage." To depend solely on government support will result in a standard of living below the poverty level. There are a number of barriers which stand in the way of obtaining "living wage" employment. Education and training, transportation and location of expanding job oppommities address some of these access issues. GOAL To provide employment opportunities that pay a "living wage" and are located in proximity to affordable housing. RECOMMENDATION Local and regional economic development efforts, such as those of thc Greater Minneapolis Chamber of Commerce and Metropolitan Council, which seek to spur the development of "living wage" jobs should be supported. Efforts should also be made to make the region more competitive internationally. ROLE OF STATE GOVERNMENT * Make state resources available to foster economic development, job preservation and clean-up of polluted sites. (See Page 33) ROLE OF REGIONAL GOVERNMENT/AGENCIES * Develop and coordinate efforts to make commercial and induswial sites in the central and inner ring suburbs more competitive with sites available in the developing communities. Implement AMM's economic development policies. (See Page 34) Use TIF and other methods to clean up polluted sites, with possible Superfund reimbursement, and eliminate redevelopment authority liability in acquired sites and qualify projects on job development criteria. 22 Urban Strategies Task Force ROLE OF CITIES/COMMUNITIES Focus local public safety protection and neighborhood efforts to ensure that businesses are not driven out or refuse to locate in areas because of these issues. Also, pursue AMM policies on neighborhood livability policies. (See Page 30) Facilitate consideration of property re-use to address traditional neighborhood and wider preservation issues for jobs that employ and are paying a living wage. Link and coordinate selected services, such as skills training, daycare and social services in planning such facilities. Report on Urban Revitalization 23 H. TRANSPORTATION GOAL To expand existing modes of transportation and develop new modes to bridge the gap between affordable housing, jobs, educational, shopping, medical and other opportunities for individuals in the metropolitan area. Also, to decrease the reliance on the single-passenger automobile. RECOMMENDATION Acoordinated, intermodal transportation system should be developed so everyone in the metropolitan area will have reasonable access to diverse housing, jobs, educational, shopping, medical, social services and other oppommities. An expanded bus system, van pooling, Light Rail Transit (LRT), high speed bus, bicycle accommodations and reverse commuting should be considered. ROLE OF STATE GOVERNMENT State and federal funding sources should be made available to build and operate a total transportation system including highway and other transit modes. ROLE OF REGIONAL GOVERNMENT/AGENCIES Plan and provide support for a coordinated, intermodal system that will adequately meet the needs of everyone in the region. * Make regional funding resources available. * Take a leadership role in addressing public transportation needs in the region. Identify transportation-related barriers and develop strategies to address transportation needs when regional and sub-regional housing plan assessments are undertaken. ROLE OF CITIES/COMMUNITIES * Involve the private sector in the planning process of a coordinated, intermodal system. 24 Urban Strategies Task Force IV. FUNDING NEEDS Pages 25-27 I. FUNDING Funding for the programs which address the needs of the metropolitan area described within this report is probably the most difficult issue to deal with politically. It is generally accepted that additional money is needed to provide new housing opportunities in suburban areas and to rehabilitate and revitalize the core and inner ring. However, there are a multitude of existing state and federal programs with massive funding that, if consolidated and re-directed, might provide a more effective delivery sys~m and reduce the overall, new money needs. In addition to the major area of housing, there are a number of recommended programs which help individuals locate housing, encourage community building, provide job training, establish economic opportunities or create transit services. These programs, which can help solve the concentration of poverty, require additional funding sources. Finally, three questions remain: (1) the type of funds (2) the source of the funds and (3) how broadly the funds should be administered. In this climate of multiple needs and finite resources, we must make choices that will provide the greatest benefits to the most people in order to resolve our critical problems. GOAL To set in place a structure and funding mechanism to provide a diverse range of housing throughout the metropolitan area so individuals at all income levels have alternative housing opportunities within the core cities, inner ring suburbs, outer ring suburbs or free-standing communities. RECOMMENDATION AMetropolitan Enterprise Fund should be created to rehabilitate deteriorating areas, facilitate the creation of low income housing opportunities in developing areas and to strengthen community programs that reinforce these initiatives. The fund should include a variety of programs such as metropolitan-wide rental assistance voucher programs, a loan guarantee fund to leverage private money for home purchase, a reinvesmaent and rehabilitation program for salvageable housing in deteriorating neighborhoods and a development fund to construct suburban housing for lower income individuals. Report on Urban Revitalization 25 ROLE OF STATE GOVERNMENT Create a Metropolitan Enterprise Fund totaling between $35-40 million per year. Preferably, funding should be derived from one source or a combination of an income tax surcharge, payroll tax, deed tax, registry tax or some other non-property tax. The fund distribution should con.in three major elements: (1) A significant portion should remain 'or be distributed back to the sub-region in which it was collected to provide for implementation of local housing programs consistent with that sub-region's plans for development of new affordable housing or rehabilitation of existing low income housing within the context of an overall regional plan. (2) A significant portion should be allocated on a regional needs basis to alleviate the deterioration in the most severely distressed areas. (3) A small portion should be allocated regionally for non-housing and community building programs related to the goal of deconcenu'ation of poverty. Designate the Metropolitan Council as the agency to oversee the administration of the programs. The state should make a thorough assessment of all existing housing assistance programs to determine if there is duplication, administrative overlap and waste. Savings from program combination and streamlining should be diverted to the Metropolitan Enterprise Fund. ROLE OF REGIONAL GOVERNMENT/AGENCIES Produce a housing plan in cooperation with local governments which identifies affordable housing needs on an area-wide basis using thc criteria of income levels, Wanspo~tion, jobs, support services and current land use. At this step, political boundaries should not be considered. Develop a streamlined process to administer the funds with the least amount of red tape and time lag. 26 Urban Strategies Task Force ROLE OF CiTIES/COMbflJNrrIES , Work with the Metropolitan Council and county HRAs to implement programs as appropriate within each city, cluster or sub-region. , Work with the private sector loan institutions and developers to provide a range of housing opportunities and programs which strengthen communities. Report on Urban Revitalization 27 V. LEGISLATIVE RECOMMENDATIONS Pages 28-39 J. 1995 AMM HOUSING & NEIGHBORHOOD LIVABILITY POLICY I. HOUSING T he housing problem for individuals currently unable to afford market ram housing can best be mitigated if all levels of government and the private sector, including non-profit groups, work together and contribute a fair share to the solution. Each level of government should contribute to help solve the problem and each level's contributions should be of the kind it is best suited to make. The federal and/or state levels should provide direct financial subsidies for housing for low and moderate income individuals. The federal and state governments also have the responsibility to provide a tax climate in which the private sector can produce and maintain rental units that are affordable to low and moderate income households. The state should also grant local units of government the authority and flexibility to conduct the kind of housing programs that best meet their diverse needs. Local units of government also have a major role to play. Local controls constitute only a small portion of the total cost of housing but local units should not establish requirements which go beyond what is necessary for the protection of health, safety and welfare. Local units should also work with the private and non-profit sectors, Minnesota Housing Agency, Metropolitan Council and counties to make the best use of existing tools to produce affordable housing. Decision makers at all levels must become more cog~i?ant of their actions, policies and decisions which impact housing costs. A. Local requirements that affect housing costs Local requirements and practices, if excessive, can add to the cost of producing affordable housing. It is the responsibility of the city officials to actively support diverse and affordable housing opportunities within their cities. City officials should periodically review city requirements (zoning and subdivision ordinances, etc.) to assure that these requirements do not inhibit the construction of affordable housing or become exclusionary. 28 Urban Strategies Task Force B. Practices by other levels of government which affect housing costs Decision makers at other levels of government must become more cognizant of actions they take which have an impact on housing costs. These actions in themselves may be worthwhile and beneficial, but when implemented result in increased housing costs. Examples of this type of action would include such things as the sewer availability charge, restricted growth policies, building and energy codes, environment roles such as lead abatement, asbestos removal, etc. The ~.m~ct .~f t!:ese actions often have the most impact on lower cost housing and can lead to abandonment or vacancies. Housing costs are often impacted by actions of other levels of government (federal, state and regional). These levels should examine current and pending regulations and policies to determine if changes can be made to make housing more affordable. C. State Housing Policy The state should be more active in providing funding for housing needs. It is expected that allocation of state resources would be based on an overall state housing policy which would provide the necessary tools for implementation. The Legislature needs to provide for financing strategies which will carry out the long-range goals for providing and mainta/ning affordable housing opportunities. The AMM recommends that the state provide direct funding and financial incentives needed to assist cities in meeting long-term, state housing needs. Direct funding should come in the form of grants and loans from state revenue sources. Financial incentives provided through the state tax policy should be used to benefit the maintenance and development of affordable housing. Incentives which should be considered but not limited to: (1) state Iow income housing tax credits (2) sales tax exemptions for the construction and operation of low income housing by public agencies. The Legislature should re-examine options for tax relief for rental property owners in an effort to provide better quality, affordable rental housing. The Legislature should repeal the state law that requires I to I replacement within the central cities of iow income housing that has been removed. Report on Urban Revitalization 29 The Legislatur~ should establish a Metropolitan Enterprise Fund (1) Criteria and guidelines regarding the operation of this fund should be consistent with the Metropolitan Council's Regional Blueprint and Housing Policy Plan, including but not limited to criteria which will allow for the clean-up of contaminated soils, housing rehabilitation and redevelopment, construction of new affordable housing and shallow rent subsidy. (2) The revenue sources for the enterprise fund should consist of a combination of state general fund appropriations and metropolitan raised revenue. If the 1995 Legislature does move forward with the Metropolitan Enterprise Fund concept, the AMM board will recommend a preferred regional funding source(s). D. Metropolitan Housing Policy The Metropolitan Council should continue to place high priority on housing planning for the metxopolitan area and provide specific guidance to the public and private sectors so both can make rational decisions relative to future housing needs. The Council should continue to be aggressive in seeking innovative ways to create housing opportunities for low income persons. The regional housing policy developed by the Metropolitan Council must take into account the necessary linkages between housing, jobs and job training, transit and human service needs of lower income individuals. The Metropolitan Council should develop a regional housing policy plan which considers the linkage needed between housing, jobs and job training, transit, human service needs, etc. The Metropolitan Council should provide on-going research and analysis to provide communities with up-to-date information on regional and local housing affordability needs, availability and market trends. 1I. NEIGHBORHOOD LIVABILITY The challenges cities face, such as deteriorating neighborhoods, crime and drags, need the cooperative efforts of public, private and business interests to solve. Cities should take the lead in developing local and regional strategies that will assist them in dealing with growing neighborhood problems. 30 Urban Strategies Task Force A. Physical and Structural Deterioration of the Neighborhood (1) Cities need to evaluate the demographic impact on their housing stock and plan for future rehabilitation or re-use. The demographic impacts may include declining home values, delayed or non-maintenance of housing stock, foreclosed or abandoned housing and the changing of neighborhood character (i.e. an owner-base to a tenant- base). (2) Cities need to plan for continued upgrading of public facilities (i.e. streets, utilities, parks) .even in light of declining property values. (3) Cities need to plan for regulatory enforcement at levels needed to maintain neighborhood qtiality which can be an effective, relatively low-cost and long-term strategy for maintaining neighborhood quality. (4) Cities need to plan for and encourage neighborhood residents' participation in the preservation of the city's neighborhoods. Neighborhood pride can become one of the strongest tools that cities can tap into. (5) Cities need to expand their resources and plan for the targeting of resources to accomplish their long-term strategy for neighborhood preservation. (6) Cities need to strengthen their ability to take appropriate legal actions in a swift manner to eliminate deteriorating structures in a neighborhood. (7) Cities need to plan for appropriate public facilities and encourage neighborhood residents' participation in recreational pursuits and activities. (8) Cities should actively encourage apamnent owners and managers to formally organize to create a forum by which owners, managers, city officials and other interested parties work cooperatively to establish a climate that achieves an on-going relationship among all participants and encourages a livable apartment environment. B. Social Welfare of Neighborhoods (1) Cities need to evaluate those social issues that directly impact the livability in a neighborhood (aging, child care, transportation, job training, domestic abuse, etc.) and plan for long-range systems that will strengthen the livability of neighborhoods. Report on Urban Revitalization 31 (2) Cities need to become more familiar with the social welfare system and work closely with state and county agencies to emphasize the need for stab'flizing neighborhoods and the family units within those neighborhoods. (3) Cities need to strengthen the cooperation of individuals and families witl~ the neighborhood to support city initiatives dealing with crime and drug awareness and public health issues. (4) Cities need to plan for services to neighborhoods that will allow for affordable day care, transportation and job oppommifies for low income and elderly households. (5) Cities need to develop programs and/or participate in thc development of slate and regional programs to lessen the impact that poverty has on thc de-stabilization of a neighborhood. C. Educational Opportunities (1) Cities need to encourage, participate in and strengthen the school system's community education outreach programs. These programs provide an opportunity to coordinate school and city efforts in strengthening neighborhood livability. (2) Cities need to work closely with secondary and post-secondary education systems to encourage job training programs. Where legislation is directed to assist low income individuals and children in poverty, legislators should recognize the need for linkage between housing and human services, jobs and training, health care and transportation. When the Legislature considers low income programs, it should treat these activities in a comprehensive manner. The Legislature should enact necessary legislation to identify and eliminate any barriers, including welfare reform, that would act to deter persons from achieving their goal of economic and personal success for them and/or their family. The governor should direct all department heads whose activities may impact housing and human services to coordinate their operations so that they identify and remove any conflicting requirements and identify and remove those barriers that restrict an individual's ability to achieve economic and personal success. The state should reform welfare laws and rules so those receiving public assistance can return to employment without losing health or day care benefits. 32 Urban Strategies Task Force K. 1995 AMM POLLUTED SITES POLICY Most Minnesota cities have contaminated sites within their boundaries that remain underdeveloped and polluted because of the number of obstacles that prevent local government action. Among the roadblocks are liability issues, financing of up-front clean-up costs and the reality that developers are reluctant to expose themselves to liability. Clef_n-up costs often exceed the value of the land precluding incentives for private sector intervention, so public sector subsidy is critical. The Legislature did pass the Land Recycling Act of 1992 which should be of some help. The law is designed to promote the transfer and re-use of contaminated land by offering an exemption from liability to those who are not otherwise liable and who voluntarily clean up a site. The 1993 tax law also made a step toward developing a pollution clean-up program and acknowledged that Tax Increment Financing (TIF) is an appropriate tool to provide a portion of the funding. The AMM supports legislation that would: (1) Create additional financing methods to adequately fund a statewide clean-up program and increase the funding for the state's contamination clean-up grant program. (2) Require that condemnation commissioners consider the cost of correcting pollution problems in determining the final award value of the property. (3) Eliminate the requirement to match a portion of the clean-up grant with city general funds. (4) Authorize creation of TIF pollution districts. (See Page 35) Report on Urban Revitalization 33 L. 1995 AMM ECONOMIC DEVELOPMENT POLICY I. CITIES RESPONSIBILITIES In view of the fact that cities have the primary responsibility for economic development, including redevelopment, they need fiscal tools so they can address these issues on a timely and effective basis. The state should acknowledge the valuable role cities play in developing and maintaining the economic health of the state. A state development strategy should be established to promote job creation, redevelopment and prevention of blight and decay, pollution clean-up and provisions of adequate housing opportunities. The state should provide the tools necessary to accomplish these objectives and acknowledge cities as the primary government unit responsible for land use controls and implementing these strategies. In the partnership between the state and cities, cities should be charged with locally administering a development policy created by the Legislature and governor. A. Re-instate & Expand Urban Revitalization Action Program (URAP) One of the major keys for reducing poverty in decaying areas is to provide access to good paying jobs such as those associated with manufacturing enterprises. It is important to provide incentives or other tools to help retain or introduce manufacturing businesses in economically distressed areas. The AMM urges approval of a new workable state enterprise zone or a manufacturing job opportunity zone incentive program for cities whose manufacturing job base is eroding. The AMM also urges the Legislature to enact a new version of the URAP program that includes all cities with the characteristics and demographics that meet defined criteria. Such criteria should include factors such as poverty rates, age of housing, unemployment rates, income levels, etc. We also recommend that once a city has been designated a URAP-eligible community, it becomes automatically eligible for any benefits that would be available under any federal or state enterprise zone legislation and/or any other program targeted to cities whose characteristics and demographics indicate there are needs that cannot be met without state and/or federal assistance. 34 Urban Strategies Task Force B. Tax Increment Financing (TIF) TIF has enabled cities to plan and carry out housing, economic development and redevelopment projects on their own initiative. Prior to 1990, TIF represented the most feasible and effective strategy or tool exercised by cities to preserve and improve their own physical and economic environments. TIF is virtually the only tool available to most cities for positive self intervention to curb the spread of blight and to encourage and manage sound economic development which is so vital to provide jobs and maintain a healthy tax base. Over the past several years, however, TIF authority has been seriously limited and as a result, the ability of cities to engage in needed development and redevelopment has been sharply reduced. The state needs to acknowledge~ that cities are the primary governmental unit responsible for economic development to create jobs and help stabilize the state's economy, eliminate blight and decay, develop affordable rental and owner-occupied housing and clean up pollution within cities. TIF has proven to be the most effective tool for cities in fulfilling these needs and some of the restrictions need to be removed to allow these efforts. The AMM encourages the Legislature to make positive changes to the tax increment financing laws: (1) Allow pooling for redevelopment and pollution districts. (2) Allow creation of pollution districts for clean-up of contaminated soils and landfills. (3) Eliminate the LGA and HACA penalty for redevelopment and pollution districts. (4) Provide authority for an effective, workable manufacturing TIF district that retains jobs for a locale or adds to the state's job base. (5) Allow redevelopment and renewal districts to be re-designated as a pollution district if contamination requiring significant clean-up costs is found. (6) Allow redevelopment of small scattered site housing. C. Other Development Tools Minnesota cities have the prime governmental responsibility for economic development, but they have very few tools to carry out that responsibility. The major existing tool is TIF and its effectiveness has been diminished by legislative actions in recent years. The AMM believes additional tools are needed. Report on Urban Revitalization 35 ........ ,,,a torerront"as another economic The LeRislature sl~oul(I estal}llsn a ' l ms ~,m o r- v?.. .... -- --ent tool and provide limited property tax abatements to property owner~ deve!°-P.m .......... rcial "ro"'~ies As in "This Old House," abatements should be rehabilitaung tnelr commt: v ~'~" ' · restricted to properties that are at least 35 years old, with an emphasis on properties that are 70 years old or older. The economic recovery grant program funding should be increased to $10 million annually or to the level recommended by the Department of Trade and Economic Development (DTED), whichever is greater, and clear rules should be established to govern its use. The state and federal funds to support this program should also be spread over the year to help ensure that projects across t_he state have access to the grants. 36 Urban Strategies' Task Force M. 1995 AMM TRANSPORTATION POLICY The AMM believes that the recent passage of the Federal Transportation Bill (ISTEA) provides the metropolitan area with a unique opportun/ty to re-think transportation, transit and development plans. It is imperative that as we prepare to move into the next century, the metropolitan area should invest significantly in Wansit and the transportation network should become more multi-modal, flexible and be designed to manage traffic. AMM calls upon the Legislature, MnDOT and the Metropolitan Council to develop a more comprehensive transportation program that more closely integrates all modes of transportation. This coordinated approach at the m/nirnum must be designed to increase accessibility, improve air quality and serve the transit dependent and handicapped. The AMM supports a comprehensive transportation policy that: (1) Incorporates traffic management into local and regional zoning and planning actions. (2) Encourages traffic management plans by all employers. (3) Creates a series of incentives aimed at increasing vehicle occupancy levels. (4) Discourages the use of development incentives for any project of significant size that does not contain a comprehensive traffic management plan. (5) Studies the concept of jobs to workers balance in the metropolitan area. (6) Establishes an adequate, dedicated funding source for transit. In addition, local units of government must be provided with adequate funding or authorizing legislation that will allow them to maintain their current investments in the local transportation infrastructure. The following recommended legislative proposals are designed to meet this goal. I. METROPOLITAN TRANSIT SYSTEM . General Funding Because of the large, economically diverse and low density population of the metropolitan area, it is absolutely necessary to provide an effective and efficient public mass Wansit service augmented by a variety of programs, such as Rideshare and Project Mobility. Without a good transit system, many elderly and handicapped persons residing in the area primarily because of lack of access to unique services would be almost totally immobile. In order to obtain ISTEA funds and to continue providing reasonable transportation opportunities, the Legislature must make transit funding a priority. Report on Urban Revitalization 37 The AMM requests the Legislature to consider metropolitan transit programs as high priority and fund them sufficiently to take full advantage of federal ISTEA funding as well as meet the demands of the American with Disabilities Act (ADA) and air and noise standards. Funding alternatives should include, but not limited to, the state general fund, motor vehicle excise tax or other sales tax, the fare box, property tax and service efficiencies. H. TRANSPORTATION, HIGHWAY AND TRANSIT - Funding Alternatives The need for both highway and transit funding has increased significantly in the past several years, while the resources dedicated or generally used for these purposes have either not kept pace or been diverted for other state priorities. The new Federal Transportation Act (ISTEA) has shifted emphasis by providing significant funds for transit and also placed increased burden on states by increasing the local match to 20 percent. Transit needs in the metropolitan area have become critical since in some cases highway expansion is physically or financially prohibitive. Therefore capacity expansion can best be solved by transit alternatives. The AMM supports a combined strategy of gas tax increases including indexing to keep pace with highway maintenance and construction needs and a dedicated MVET or other tax source for transit funding expansion. As an addition to the traditional gas tax and to provide funding for both highways and transit, the AMM would support a sales tax on gasoline at the pump with the entire 6.5 cents allocated to transportation. As part of the combined strategy, the state Legislature should consider using its bonding authority to provide transportation infrastructure. HI. REGIONAL TRANSIT SYSTEM The purpose of a transportation system is to provide mobility for people and accessibility to and for economic development and services. The most effective system will make maximum use of all transportation alternatives and strategies where they are most appropriate, thus, creating a truly integrated system. Transit improvements are imperative, but even with implementation of various load increasing strategies, the capacity is finite and will reach unacceptable saturation limits within the foreseeable future. The AMM supports more coordination and integration of transit, including Light Rail Transit (LRT) and highway planning and implementation. 38 Urban Strategies Task Force The regional transit system should be a combination of integrated systems and be included in ali planning documents, traffic management The system components should include HOV lanes, express buses and LRT which should be built to connect residents to job, retail and commercial centers. The system should also include a variety of transit modes, including a tax system, buses, pedestrian and bicycle facilities and park and ride facilities adequate to connect the regional centers, major generators and communities, both urban and suburban. Bus systems, especially LRT systems, should include ample regional park and ride facilities for automobiles, motorcycles and bicycles, with easy access consistent with the planning of a regional entity to accommodate the needs of the public. Feeder systems should be a major consideration for bus park and ride and LRT stations. Report on Urban Revitalization 39 VI. APPENDIX Pages 40-42 APPENDIX I NEIGHBORHOOD REINVESTMENT/REVITALIZATION EXAMPLES Lyton Park Place, St. Paul L yton Park Place consisted of the consu'uction of 21 new single family homes in the North End neighborhood of St. Paul. This area was identified by the neighborhood residents who wanted the eight-block area cleared and replaced with a mix of uses. The original uses consisted of ~mgle family houses which were beyond functional use and had been converted to rental duplex units. All houses were on 25-foot lots. In addition, some housing units were mixed with auto-related industrial uses including a body shop and u'ucking facilities. Working with the city, the residents developed a Request For Proposals (RFP) which specified that the northern blocks closest to residential remain residential while the mixed residenfialfiMustrial southern portion near the railroad become a light industrial area. The RFP also required potential developers to design housing that fit the neighborhood character with houses of similar massing and style details. Using URAP and other funding, the city acquired the properties, relocated families and improved streets and substandard soil conditions. Habitat for Humanity, providing free labor, built eight of the houses at a substantial cost savings. The total development cost was $4,955,000. The St. Paul HRA and the city provided $3,610,000 (including the URAP funds). This project created a new neighborhood that blended with its surroundings. The houses were marketed at a price range of $60,000-75,000 and varied in size from two to four bedrooms. Purchasers' incomes varied from $15,000-60,000. Some of the purchasers lived in the area prior to revitalization qualified for the homes; many of the previous residents were renters and did not qualify for home ownership and were relocated to safe, clean housing elsewhere. In the end, the city was able to remove the blighted residential and industrial conditions and revitalize the neighborhood with new construction. This project affected a large area (eight blocks) and was able to provide momentum and enhance the surrounding community. Although the light industrial area has not yet been developed, the housing area has been successful. A house purchased for $62,000 three years ago recently sold at $82,000. 40 Urban Strategies Task Force Sheffield Neighborhood Redevelopment. Columbia Heights The City of Columbia Heights is undertaldng the redevelopment of a 14-block area which includes some 450 units of duplex and multi-family unit construction. Developed in the 1950s, the neighborhood's high density and concenu'ation of rental units were having negative effects. The city examined a variety of options for the neighborhood, including clearance of one block of 20 duplexes, converting some duplexes to single family and examining potential conversion of some multi-family buildings to elderly/ownership options. The city is currently considering several proposals for the block of duplexes being cleared. The duplex buildings will be moved and re-used for housing in other communities. The proposals must use the land for single family detached housing, with about 20 houses, or haft the previous density suggested. As with the St. Paul example, this project required that an area be cleated which would have enough of an impact to revitalize the neighborhood. The Sheffiekl neighborhood redevelotnnent effort, however, includes several options which deal with a variety of high density buildings. This plan w~ retain the residential land use, although the block being cleared will have a reduction in density of approximately 50 percent. Airport-compatible Land. RichfieM The new Ford Town/Rich Acres neighborhoods of Richfield are iiiaiediately adjacent to the Minneapolis/St. Paul International Airport. These neighborhoods experience significant noise from airport operations. At the sarm tine, plans for possible expansion of the airport frequently included acquisition of these neighborhoods in future years. As a result, significant and evident neighborhood deterioration began to occur. Richfield, working with the Metropolitan Airports Comn~sion (MAC) and the Federal Aviation Administration (FAA), began a process of property acquisition to permit this residential area to be converted to airport-compatible uses which would be adjacent to the airport. Approximately 400 residential properties and one church are included within Report on Urban Revitalization 41 CHAIR Jim Prosser, Richfield City Manager CO-CHAIR Charlotte Shover, Bumsville Councilmember MEMBERS Pau-icia Awada, Eagan Councilmember Bill Barnhart, Minneapolis Government Relations Representative Bob Benke, New Brighton Mayor Mark Bemhardson, Bloomington City Manager Jori Elam, Maple Grove City Administrator Mike Ericson, Watertown City Administrator Kevin Frazell, Cottage Grove Administrator Gordon Hughes, Edina Assistant Manager Jim Hurm, Shorewood Administrator Marvin Johnson, Independence Mayor Charlie Meyer, St. Louis Park Manager Bruce Nawrocki, Columbia Heights Councihnember Dave Osberg, Hastings Administrator Gameth Peterson, St. Paul Planning Department Craig Rapp, Brooklyn Park City Manager Doug Reeder, South St. Paul Administrator Joy Robb, Robbinsdale Mayor Steve Sarkozy, Roseville City Manager Mark Sather, White Bear Lake Manager Terry Schneider, Minnetonka Councilmember Robert Sweeney, Shakopee Councilmember Bill Thompson, Coon Rapids Mayor Craig Waldron, Oakclale Administrator AMM STAFF John Boland, Legislative Consultant Gene Ranieri, Legislative Consultant Veto Peterson, Executive Director Roger Peterson, Legislative Affairs Director Cheryl Budewitz, Communications & Research Director 42 Urban Strategies Task Force 167 Grand Avenue St. Paul, MN 55102 612-222-3728 ? Tmnspo. rt on January 25, 1995 ~ :::a Services i.S~i!~' :', ""~ ' ' A Hea~thSpan'Organization To: City Mayors and Administrato County Officials 3~.~ Re: 1994 Year End Report. Another year came and went in a hurry, bringing to you another year end report fi.om HealthSpan Transportation. We move on so quickly from one project to the next that we often lose sight of our daily accomplishments. Until January, that is, when we turn around and take a good long look at all that happened in the past 12 months. I'm always struck by how far we've come when I see it in black and white. We have many people to thank' for our success, not the least of whom are our employees. We also owe credit to the many professionals throughout the region -- fire fighters, police chiefs, sheriffs, medical providers and others -- who lend their collaborative hands to shared efforts. We stepped up to the challenge in 1994 of redefining our role in medical transportation. We believe that changes to the nation's medical model should and will have a direct impact on our business -- emergency service will always be needed, but prevention and preparedness are increasingly important. We face a paradigm shift of sorts, and this excites us. The 1994 report begins to articulate our new vision. We look forward in this coming year to active conversation within our ranks and with people in the community at large about these ideas. As many of you know, we suffered a tragic loss in 1994, with Robin Nei's death. She had been a dispatcher with us for 11 years. People came fi.om far and wide to pay tribute to a special woman who was always keeping us on track while bolstering our spirits. She will be missed. We strive to keep our ears and minds open, ever learning fi.om the valuable perspectives of our customers and colleagues. We invite your comments and suggestions. And we anticipate another dynamic year of change and evolution. Thank you. ...S~cerely, ,-.., C Alr, David R. Miller President, HealthSpan Transportation Services Vice President, Allina Health System DRM/jn Enclosure HealthSpan TRANSPORTATION SERVICES 1994 Year End Report :~:~::~:~There's no escaping it. Change remains the order of the day. In this ~ii:!;i~i:~i fifth annual year end report, we'd like to update you on our progress during the last year. As you read through this report, you'll see that HealthSpan Transportation's strength is built on increasingly collabora- tive relationships with agencies and health care providers throughout our region. In this day and age, we can't do it alone. We also couldn't do it without the dedication and talent of our own people, our employ- ees. This report witnesses and celebrates their accomplishments. HealthSpan Transportation Services The Mission To promote the preservation and the quality of life by providing preeminent, cost effective medical care services to our cus- tomers, and to the communities we serve and to support and value our employees' contribution to family, community and HealthSpan Corporation. BEGINNING TO REDEFINE OUR ROLE IATe began reflecting this year on the traditional ro!e. of medical :i:i:: V V transportation. What we've been in the past isn t necessarily what will be needed in the future. The nation's healthcare community faces great challenge and opportunity -- surely we are no exception. "The new (Minnesota) laws will shift financial incentives towards a system of prevention...Prevention could also result in a surplus of existing services, which could then be used to deliver other forms of 'prehospital primary care. '" A Transition to Prevention:A Vision for Change Ambulance Industry ]ournal, May-lune 1994 authored by David Miller, President, HealthSpan Transportation Services Arriving at the scene of an accident or illness, administering medical care, rapidly transporting patients to a hospital -- this vital role will never be eliminated. But we don't think it is enough anymore. In 1994 we began articulating a new vision for the company, recognizing all of its prime competencies -- including medical staff, communication technologies, and the efficient application of resources. We started to think in terms of wellness, and actually preventing people from getting sick or hurt in the first place. An ambulance company preventing accidents? It makes perfect sense in light of insurance plans that encourage people to stay healthy, and help them live longer and more productive lives while keeping escalat- ing costs in check. Not only do we welcome managed care into the medical transportation arena; we intend to be an instigator. "Managed care" has too often become a code word for cost-cutting. We want to emphasize its original intent to keep people healthy. HealthSpan Transportation Services The Core Services Advanced Life Support (ALS) Paramedic staffed ambulances provide continuous coverage, 24 hours a day, seven days a week. They respond to 911 emergency calls and transfers requiring all levels of support. Special Transportation (ActiveRide, etc.) Specially trained staff provide transport to and from medical appointments for people requiring special care not avail- able through mass transit sys- tems. Communications Center Dispatchers trained as EMT's and Emergency Medical Dispatchers staff the Center 24 hours a day for emergency calls and scheduled transports. Basic Life Support (BLS) Emergency Medical Technician (EMT) staffed ambulances. They respond to our customers' need for transfers that do not necessarily require the high level of skill of ALS, yet require continuous medical monitoring of the patient. Training Services Tailored training courses and Medical Director support are available for "First Responders," e.g. police, fire, state patrol, and sheriff's departments, as well as community groups. Customer Accounting Department The business office is staffed with service agents prepared to respond to customer inquiries during regular office hours. 2 STEPPING STONES TO A NEW MODEL ......... Ko in 1994, we decided to "up the ante" on prevention and :i::~preparedness. We formulated strategies to actually reduce the need for emergency services. In the coming year, we will be introducing still more innovative programs that keep us moving in this new direction. Throughout the summer we worked with public service officials in Bloomington to roll out a colorful and interactive new family safety program. Over 1,000 children learned about bicycle/rollerblade safety and basic first aid, resulting in a 12% increase in helmet use. To encourage participation, paramedics awarded gift certificates, donated by local merchants, to children "caught" demonstrating safe practice. Within our own ranks, we continue to focus on safety and prevention -- monitoring our drivers' records, rewarding good performance, and implementing improved vehicle safety standards. We spent many hours designing a program to help First ResPonders (police, fire, etc.) continuously improve their own medical skills and performance. The resulting Medical Director Package is offered by contract to agencies that don't have in-house staff to write medical protocols, train employees, and review actual cases. We continued to offer a core of training classes that both businesses and First Responder groups have come to rely on; last year 1,080 students participated in 64 programs. On a still grander scale, preparedness efforts for potential MCI (mass casualty incidents) went into full swing. We conducted extensive train- ing for our own medics and for First Responders in the region. We organized and conducted 12 life-size emergency drills, involving hun- dreds of paramedics, EMT's, law enforcement officials, fire fighters, and public works departments in five counties. Mock incidents were often unannounced, ranging from airline accidents, to chemical spills with hazardous materials, to massive personal injury accidents. At critique sessions immediately afterward, we identified deficiencies, and then watched our ratings improve throughout the year. Our overall MCI plan is now being copied and utilized by other emergency providers in the region. Medical advances in the field added to our sense of preparedness for sick or injured patients. In April, paramedics began using a new device called PerTrach that opens the airway for choking victims and other patients suffering from obstructions to breathing. Clearly, this device saves lives. A second breakthrough was in the area of cardiac monitors. We purchased equipment which, when applied to the body surface in the event of heart failure, keeps the heart pumping and stabilizes blood pressure. The manufacturer of this revolutionary device has invited HealthSpan Transportation to participate in field testing for new product development beginning in 1995. "When we'd find them being safe, that's when we'd essentially pull them over, and give them an ice cream cone coupon,' Peterson (Family Safety Program Coordinator) said." Bloomington Sun-Current Wednesday, September 7, 1994 "Thank you for your good services. More importantly for my husband's fife. You have my eternal thanks. He relayed to me how very kind and efficient you were with him the whole time. Thank you." Buffalo resident Personal letter In the midst of ail these changes and improvements, we aiso have kept a careful eye to the basics that our public still counts on. Our CAD (computer aided dispatch) system helped us radically improve our emergency response times in 1992 and 1993. We continued our efforts in 1994, fine tuning our performance in adjacent Twin Cities communi- ties such as Roseville, Vadnais Heights, Columbia Heights, Champlin, Little Canada, and portions of northern Anoka County. The result was measurable response time improvements in each town or region. During the spring and summer months we spent time developing a customer survey for ALS (Advanced Life Support) services. We mailed questionnaires to every one of our patients who were not hospitaiized. We sought information about our performance, and asked for their opinion as to what they felt were the most important components of quaiity service. They identified speed, training, courteous attitude, and sound equipment as the quaiity cornerstones. Those we served gave us a 96% satisfaction rating. In 1995 we will begin measuring our per- formance against those same variables identified by our public. CHANGING OUR LOOK--INSIDE AND OUT :::~:::.~he management team at HeaithSpan Transportation celebrated last ::::~::'~:::~ summer, when the proposed merger between HealthSpan and Medica (a regional company with a variety of health management plans) was approved. This creates an integrated system of heaithcare services -- including hospitais, clinics, home care, and insurance pro- grams -- that combines our mutuai interest in wellness and prevention. The new organization is cailed Allina Health System. With it's broad resources, Allina provides us with more means to imple- ment our vision in the medicai transportation arena. Since our name hasn't changed, the most visible effect of the merger was our color. We adopted the corporate colors and put a fresh coat of paint on our rigs, giving them a white base highlighted by a teal-green band. Our cus- tomers took note and shared their positive impressions (and otherwise) of our new stripes. GROWTH THROUGH COLLABORATION ~r~_rowth in and of itself has never been our main objective But care- :: ~fully designed growth in contiguous service areas helps residents by improving our effectiveness in responding quickly to emergency cails. By year-end, our coverage spanned 60 communities in the greater metropolitan region, representing 600,000 people. Two new regions became part of our PSA (Primary Service Area) for ALS coverage. As a result of the new relationship forged between HeaithSpan and St. Francis Regionai Medical Center in 1993, the ambu- lance arms of both organizations got together to decide the best way to 4 "1 was transported from the Airport to Fairview Ridges in Bumsville on June 1. I am a nurse and even though I was unable to respond well during this episode the para- medics continued to talk to me explaining all they had done and reassuring me. This and the Care Bear they gave my 4-1/2 year old daughter meant more to me than they know. Please thank them for me." Burnsville resident ALS survey response "Please return this jacket to it's owner. It was left with our things at the scene of our car acci- dent. ,,Afl available jackets, etc. were packed around me as the car was pulled open to get me out. Both of us want to thank the para- medics for their prompt, concerned help." Elk River resident Personal letter serve the region, which includes portions of Carver and Scott Counties, and the cities of Shakopee, Savage and Chaska. After a year of careful study and evaluation -- involving employees, community leaders, and hospital board members -- a decision was reached to fully integrate the services of the two providers, beginning in October of 1994. In addition, portions of central Scott County -- including Prior Lake, Spring Lake, Credit River, and the Dakota communities -- began receiv- ing full coverage through the HealthSpan emergency network. Even before the switch, HealthSpan provided back-up coverage, with prima- ry coverage coming from the local fire department and a corp of volun- teers. When we were approached about taking on full responsibility, we accepted, and the transition began in December. An innovative and cost:effective program to transport outstate residents into major medical facilities blossomed in late 1994. The "Greater Minnesota" van service delivered 250 people to their hospital, doctor's office, or treatment center. We transported patients over 150,000 miles. Demand continues to grow for this much needed service. HealthSpan's Communications Center, the dispatching hub of our operation, assumed complete control of all dispatch activities for our ALS regions in August, when Wright County transferred responsibility to us for dispatching emergency services in that region. We received an estimated 160,000 calls in 1994; a 6.7% jump from the prior year. On a contract basis, we began the year by offering full dispatch service to District Memorial ambulance. Other providers benefit from our dis- patching expertise and capability, including electronic pagers, accurate and detailed road information, and performance driven management reports. As part of our move toward prevention, we were awarded a major contract with Metropolitan Health Plan, a managed care organization serving residents of Hennepin County. We'll be providing an estimated 1,200-1,400 scheduled trans- ports per year for enrollees making hospital and clinic visits. We also continued looking for ways to collaborate more substantially with LifeLink III, which provides fixed-wing, helicopter and critical care ground transport. In March, HealthSpan Transportation received recognition for a differ- ent type of collaboration. The Anoka County American Red Cross Chapter presented us with an appreciation plaque for donating an ambulance, which was converted for use during disasters and public gatherings in the community and surrounding areas. Their old vehicle was retired and auctioned for sale, generating funds for maintenance of the new one. One might even say that our collaborative efforts reached international proportions last January, when we delivered a keynote presentation entitled "The Virtues of Privatization" at the Ambulance World 5 The fall chapter meeting was held at HealthSpan Transportation. Darrell Carlberg took us inside of his sophis- ticated CAD system with a detailed, big screen demonstra- tion of its features. A tour of the Dispatch Center fol- Iowed...For those of you who work ~n 'pubfic' commute,ca- tions centers, the peek into the HealthSpan ope'a- tion serves as a reminder that t~ere are lots of soph;st;- cated dispatch,r~g systems in the pr;rate sector as well ' Associated lh.hh~ Communic..ll.n,, Organiza~i,~n Minnesota (ih,sp~vr newsletler January 26. I '~'t I Conference in Melbourne, Australia. Our management team also addressed audiences in Florida, Missouri, and Minnesota on integra- tion and prevention models for medical transportation. TRACKING THE COURSE OF CHANGE The following graph illustrates service volumes for the past six years: 1989 1990 1991 1992 1993 1994 ALS 14,668 15,345 16,376 16,111 16,335 17,125 BLS 16,339 18,078 18,711 15,475 12,756 9,766 SpecialTransport~ion 48,126 52,027 45,839 38,802 40,551 34,721 VOLUME TRENDS 60000f .... ALS 50000T ....... ......... 40000-~- "-- ........ -...... .................. BLS 30000~- ....... Special 20000-~._.~:.~,: ~.:~,~.:~-:.:~.: .... ~ :..~..~ ~ ........ Transportation ALS volumes continued upward as we added new PSA coverage. Special Transportation and BLS (Basic Life Support) volumes, however, have been declining since 1990 and 1991 respectively. Continually dropping BLS volume, with no reversal in sight, prompted our decision in September to consolidate that department's activity within our ALS department. Our prices for BLS remained steady. We believe the change has been transparent to our customers, with the exception of improved service. It was a prudent move that supports our continuing financial viability. Since we can now deploy our network of ambulances more efficiently, the change has led to improved on-time performance of our scheduled service, with no sacrifice to emergency coverage. Allina's commitment to our partnership helped us to identify excellent career opportunities for HealthSpan Transportation employees who were displaced by the change in BLS. 6 I was especially impressed with the attitude and profes- sionalism of CHealthSpan's repre- sentative) as he engaged many students of diverse cultural backgrounds in productive conver- sations in an effort to teach students from grades 9-12 about the field of EMS end the paramedic profession." John Prondzinski, Assistant Vice President Ridgeview Medical Center, Waconia THE SOUL OF THE MACHINE :i~! iii~ur oWn people provided many of the ideas for improvements we :'~made last year. Over one-third of our work force was involved in implementing 141 ideas to improve quality. The men and women of HealthSpan Transportation also continued to exercise their dedication and commitment to service by participating on a volunteer basis at numerous special events -- such as parades, fairs, career days, sports events, and open houses. Involvement has grown steadily over the years, culminating in 52 people helping with more than 450 events in 1994. Among the more visible events were the Burnett Senior Golf Classic, and the high school soccer tournament held at the Blaine Sports Center. We started using a special purpose vehicle -- a uniquely built golf cart, courtesy of several local Lions Club affiliates -- to give us added versatility for maneuvering in areas where a larger emergency vehicle couldn't be accommodated. To improve the training for our new employees, we turned the program "on its head". Instead of following a rigid schedule of classroom and field training, each new employee worked with a mentor and "graduat- ed'' to progressive levels of training based largely on their performance. The 15 people who completed orientation in the fourth quarter under this new program received stellar results. It took merely weeks, instead of months, to establish them as fully productive medics and EMT's. It also assures greater consistency across the board for employees who receive this training. Internal training took on a new twist for continuing education with the Learning Library, which lets employees check out material from a cen- tral location and pursue an independent study program for CME (con- tinuing medical education) credit. GRIEVING UNAVOIDABLE LOSSES ?::: A t Thanksgiving of 1994, our company experienced a loss for which Il.there could be no preparation. Robin Nei, who had been with HeaithSpan and its forerunner organizations for 11 years, died from a sudden illness. Robin's contributions as a dispatcher and a friend never went unnoticed. Her keen "sixth sense" kept us all in tune with our business needs and with each other. She was a recipient in 1993 of the prestigious Key Contributor Award for her work in setting up CAD. Her death stunned us all. In the aftermath, we were blessed with a spirited coming-together -- a deepening respect for each and every col- league's presence. This was Robin's final gift to all of us at HealthSpan Transportation. "1 am sending this note to two of your paramedics who saved my life on July 21...(They) gave me a second chance at life on that day and I shall be eternally grateful. I understand I was quite 'feisty' as I was coming to and need to apologize if l was rude in any way! They came in to see me in the emer- gency room after- wards and were so pleasant and caring." Shoreview resident Personal letter ""Brief were her pre- cious years among us, but never shall her voice, her conta- gious laughter and quick wit, fade from our ears." Robin Nei's eulogy, by Nan Clements November 23, 1994 LOOKING AHEAD ~?A~: s always, we extend our thanks to our patients, our First Responder :?~i ~ ~olleagues, the many agencies and hospitals with which we coop- erate, and our peers in the Allina system. We have come to trust and depend on the feedback that you provide to us. We look forward in 1995 to initiating mom dialog throughout our region about prevention and preparedness as an important focus for the medical transportation model. We are excited about the possibili- ties for improving service to our communities. And we anticipate more dynamic and collaborative interaction with other agencies and providers, as we usher in a new era of healthcare delivery between now and the new millennia. ('They) were SO understanding, Iow key, helpful, sense of humor...bless them both. This was my first bone break in all my 70 years - they were just what I needed -- thank them. God bless them. I am now on the mend." Coon Rapids resident ALS survey response TO CITY COUNCIL FEBRUARY 13, 1995 *Signed Waiver Form Accompanied Application APPROVED BY BUILDING INSP. II II II II II II II II II II II II II II II II II II II II II I1 II II II II 1995 LICENSE AGENDA CONTRACTORS LICENSED AT *Gavic and Sons Plumbing *Mannstedt Const. McGuire and Sons Northtown Heating ~ Cooling 01son Plumbing *DOnald Peka Concrete *Pete~s Uater & Sewer * Petroleum Maint. Co. *Plumb Right *Thomas Contracting *Hauenstein & Burmeister Universal Sign, Inc. *Lin Zelinsky Cont. *Zimco Specialties 12725 Nightingale St. N.E. 7724 Tessman Dr. 605 - 12th Ave. S. 15759 Pierce M.E. 931N.E. 44th Ave. 2016 - 84th Ave. N. 3107 Lyndale Ave. N. 3172 Spruce St. 1216 - 82nd Ave. N. 101- 27th Ave. S.E. 2629 - 30th Ave. S. 1033 Thomas Ave. 8100 - ll4th Ave. N. 3207 Hayes St. N.E. FEES $ 40.00 40.00 4O.OO 4O.OO 40.00 4O.OO 40.00 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO POLICE DEPT. FIRE DEPT. SECONDHAND SALES *Columbia TV & VCR Seb~ice Jake A. Ambrose 828 N.E. 4Oth Avenue 50.00 *SUBJECT TO SUBMITTAL OF REQUIRED BOND BRC: F'II,IANCIAt...,::.~ ..... ¥ c)' ........ ~ E:.P! 02/:1. 0/95 09 :: ,::...'"'~: 5't.. C he .:_-I,.'. History I::'UI:I]D I:~IE[I)AF:' :: F:'UND :L 01 [3 E;N E!~F;,'AI... 201 HRA [::IEIg'f'I~:~L OF:'F'.I:[:~E:_' FI.JIg]:.) 2()2 AblOI{A [?.OLJI, I'T'Y CI)BG 2.03 F'AF;,'I<VZIEW VZI...L.~ blOF;,'TH 2.:1.;?. 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AI...L BANKS BI:;~'C F:' Z I"-IANC ;11 Al_ SYSTE]"I ~%~,"I/'t 0/9 !"'~ 09: '~ C h e c !,.'. 2-13- 9 5 B A 14 K V E 1,I D tB F;..' BANK (];I-IIECi(];NG ACCOUt',tT A T & T COI',I~,UMI~;:.F;,' I::'I.;,'ODUCT A~({-II...E HOSIE & I:;,'UBI{~EF;: AT & T BI.EI_L, BOY BAF;.' SLIF'F"L..Y BIEI..LBOY COF;..'IZ'OI'RAT ]t] 01'.t BIE,ST BUY DE;A )';,E.I"tAi:;.'.f.'~'~ Si (':iI',IS/.'C'iEI"IN];S GOVEI:;.'.NMIEt'.IT F' ]i I'.!ANCE OF'F:' GI::~Z EiDS--COOt::'IEF;..' & CO HASSAlq SAND & GI:?AVF.]I_ l~IF].ll'qi:'' F';l.l'4 TIECHNI CAL ]]NST HOI'..!I?fWIEI_I._ I I'--IC JOHI'4SOtq B?OS,, L]iQUOR I'-',[)D A K / IE AS T'M A t".I I.d') UI:d'"IAI'4 / Y A htC') T I.::iUiETt--IE]-~ DIST,, CO,, t_¢"~I~.tD TITLtE It'-lC MAF;.'.-JOt~Iq '¥'F;:.AC K MA ]i I',I"¢ENAH I'"Iiii);~,~,~IT~ST I~L!I..L c,I- I,~=L,~I,,Ui~ M t I".lNli!]c¢'%iL ]11S F:' ]~ NAI"-ICE M i!i NhlEiGASCO M]t]Nt4E.SC)TA SAFIETY COUI".IC]]L I'IIh!I'4ESDTA I_lC F'LIND M I Iq T E R- W 17, ]i S M A lq MI4 DI-]F'AI:;..'TMEhlT O1"- Fi:EVEhlU!E MN I.~,'fECFdEATIOI4 & F'AF;,'I( ASS N S P OL, SOI"-I ' S F:'t,..UMB I I"-IG PALIST]]S & SOhlS t::'IEI:'S Z[-COLA-7 LII::' F'IETTY CASH .... JAI"IZC. 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OI I, ] Id.J.,] E.E./,] J MII'qI'iESCYT'A PIUTLIAL LIFIE MN STATE RET]:F~IZME]'IT SYST I'iOFH'HIE:AST STATE BANK F'AYFROI...L., ACCOUt'tT Pi?IRA '-" DEF'II,IE]) COI,tTFRIBUT F'IE]:;'.A - F' I F.'E I:;~E]_ ]]lEI:' F'EF;~A POL.]~CIL RE]...]~EI: F'tIBL IC MAI, IA(Z~E]:;.~S ASSOCIAT STATE CAPITOL CREDZT UN UN ]] 01,1 ]. ]:.' 3.6 UN]:OI,t 320 UN]~TED WAY i-tOP. THEAST' STATE BANK AAA AWARDS BAFRTOiq SAND & ())RAVEL BELL BOY BAR SUPPL_Y BIE].,.LBOY CORF'OFbr:fTZI:ON CH i I ,,SDl,bq_ L~C: ]~ !..LIE COCA-COI..,A BOT'Tt_ I NG M II)WE Y, EL EGAF(Z, TOO1... CO.. EI..IGI_ LJN D/GIE F;~AL D I t',tE F L At.-tE/RT Y ' S I--1AF'F:'Y T ]'. t"IE (300/)]~N DIRIGGS--(}('~OF'E'F'~ & CO FIASSAlq SAND & Gl:RAVEL Jr ]]F F Y'"JI:;~ ,, F't:;~ODUCTS JOHNSON BROS,, LIQUOR LAF;~SONXF;X]Y LAWSON PFX3DUOTS ]: t.,,EEX], JEANNE COOf'IIEY COOF;: I',IAF~ K V ]: ;I: D ]' ST .. I'qCF'A M El; 1,t!,I E S (]'T A S U t,1 P U B L ]] C A T ]] 0 !*1 ]~ I,i T E R-W E]] SM At,I Mlq CIEI.,LUL. AR Ot,tE MI,I FRECF~EAT]]Ot,I & F'ARK ASS t,I S P NORTH STAR F'AIRTS F;'I.,.U S P E T E IR S 0 H /R 0 C)E R PETTY 8ASFI '- KAIRE]q MOELL F' H IL I ,,1.,. I !::' S W ]~ N E ~.: S I::' I I:R T 51231 5:[732 5:1.233 51234 51235 51236 51;;:777 51238 51239 5 ]. ;..'~40 51242 ,..L 24,3 5:L245 51246 5].248 51250 5].251 51252 51255 51254 51255 5].256 5 :L 257 51259 51260 5:L2.6:L 5:!.262 51263 51264 5 :i.~X65 5].;~66 51267 ,, J. *:~' '"'7 '1 5 :L 273 51274 51275 51276 5:L277 C]]TY OF:' CCiL..UMB:[A HtE:[IDHTS G!...540R-VO4.15 F'AGtE 3 AMOL.II'I'T' 350.00 446 ,, 50 3. :, 346 ,, 0(') 33 ,., ..) .,' ..:, ,, ~:. ~' 106,2'73 ,, 4:1. 1 E) :, 630 ,, 50 64 ,, 62 379 ,, 10 D .,~", ,, e.:') 200 ,. 0() 970.00 100. O0 74.50 500,000.00 ~1., 456. ~..-'.:g."~ 1 :, 069 ,. 31 4E-]. ~ ,. ,'..~, 0:1. :L. 39 21.50 652,,94 ;L 51 ,. O0 7:t. ,, O0 3;L ,, 54 64,,86 4 :, 185 ,, 04 :!': ,., 040 ,, O0 80 ,, 00 13,372 ,, 2.7 75 ,, 0() :L2:9,, 60 35,00 3:l:.3 ,, 20 9:L2 ,, O0 468 ,, 0:S 2 ,, 5O 52 ,, .3() i':], 466 ,, 74 ()2./1.0/9 5 C he c I,:. History 2-:1.3-95 COUt,IC]iI... LIST BAN K Vlii]g]E.',O R [;HEC K I,-IUMBER BANK CHlii]CI<]]IgG ACCOUI'.IT I::'R 101:;,' W I I',IE QUAI...ITY WII"IE: & SF'IF:,'ITS F;,'AD ]: 0 ,SHAC I< l::.' A Y M I'.] Ig D / TIE l::,1 I I:;~E:× D :1: STR ]: BU"f' :l: I"IG CO RODDY?W I I...I... )' ~1~'1 SAI'I):)BAC I</'MAF;.:GE SCHM :[ D]-/W :1: I...L :l: AM SC]:EHCt!i: FII..JSEi:UM OF:' MIl"lN!ii:S S K 0 G I... U I"t D ? D ~ R F;-: E iq STA F;.'. T R I B Ul"llii: STATli!: OF:' MII'II"IE:'SOTA BC)Ot<S S'T' lii]::¥:'d',! 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HC)ME );;:, C I-.IIEY C;OMPANY DAf_CO IENTEF;'J:'F;,':I:SES ]; DAV:I:ES WA]Ii:J:;; IEQU]:I::' CO,, DEMCO ;() U :L:; T ;17 t',t / F;,' ]7 C H A 1::1 I) FA(~;TS ON F:'ILI.:-] F A;ODIEI',I F:'UMI::' F]:_:')}EF;:AL SZGNALS COl:U:' FLI~;× COMF:'EI',IL:;AT I Ol*l ~ ;I; NC FOCUS IqlEWSF'AFr'Ei:;:S G '1' A GAYLOP. D BF;;OS GIEI',iE.'R¢~L IELECTF;:IC CO GEt,IU];]'.iIE I::'AI-TTS/NAF-'A ALYf'O (::4, !Ti'.IWi]OD ;i' I',I(%JEWOOD C~RIEA]"I~]::,' At'qOF;A Ct',tTY,,t--I/.Ii"I,".:~I'-I 6'1FZ StJl',! ;0 ;1: f:;,'I:'::CTOF;; I tES I'-I & 1... MESAB]: I..I,,!,o,1,, I,,,IIL,30t,I CO,, I'-IACH CC)MF:'At'.I¥ I-h':':'ff-}C: E C OMI:;' ¢i1'.I ;[ I.T E; Hi£ ;1: GHTS El.. tECTR i E ;t; t'.IC ,, H 1!:; :t; I'.l'f 2' /f.:~: U S E; B T U S 1--1TI..I...TOF' TF;..'A I LET;,' SAI.,.ES ]:1',! I'-IOl.. 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';)2 ,, 77 615 ,, ~t9 4:3 ,, 92 368 ,, ;I. 0 382,73 BI";.'C: I" .I. NAI'-IU .[I.-II .... :~ i .:~ T I=11 02/10/95 09 ~ 2 )BAI'.! K V E N l') CIF;,' CHECK NUMBEi:R BANI< CHlii;CK];I',IG ACCC]UIqT I...OI:;,'E;NZ BI..JS SIEF;:V ]: CE :r. I',IC'., MAF;,'SHAI...I_ CAVIEI'.ID]:SH CCIF;.:F:' MASY,S CCJF;,'I::', MAT'T'HIEW BIENDE]:;: MIE.D'T'OX L..ABC'IF;,'A'T'OF;~'I:IZE;: II',IC MIEIqAF;.'.]}:iil CASHI,,,IAY LLJMBI!!;F;,' MIE'T'F;;O .AF;,'EA MAI',h'-"4GIEME;NT AS M ;I; )}l,.,llii;,~!iT BUS :1; hIE:SS F:'F;,'ODIJCT M :!; I'..tAF;; I::'C'IF;,'D M ]; I'.IlglEAF:'I.']L ;1: S E[;:Y.J ]; F:'MF-']',IT CCI M]:NI',!E;SCF'f¥:'~ AAU C/O M,Y..A., M ]: I:II,IE;SOTA :l:-;;I...l..Jlii:l:'l:;: I hit M :1: l'-lt'..!lii;S 0 T A M 1t; hlI'.IliiiSCITA L 1[ BI:i'.AF;,'Y ASSC)C, M ]; I'..It'.-Ilii;SOTA SAI::'E;TY C':C~UNC': ]; L M ;[ I'-.II'.!Iii;SCYf'A SUI'--I F:'UBL ]: C:AT ]; 0 M ;t; I'.llglii;SOTA ' S t";-K]O I,'::STOF;,'E; Mt',I A;:3SOf": OF:' I...[]CA!._ I--tOU,"il];l',! MI'.I CIEL. L.LIL..AF;: OI'.IE; Mi'.! ['.:H]ilEF:'S JIF:' F:'[]I... ]: CE"-' ASS[] MI',I C':OMM I::'AGING 1;11'-! CC]MMUI'-I ;['T'Y TIEI...E;V :1: S ]: []I".1 Mi'-I DIEI::'T C'IF:' PL.IBL..];C SAF:'IETY MI'-.IDIEF:'T f_']F:' F:'LIBI._IC SAF:'tETY I'"11'-.I S'T¥.".TE 'i"F;,'IEA,E'; BU ]; I...D I NG MOODY' ' :iii ];I'-tVIEST[]F;,'S SI'-:]:;,'V I C MF:'T A,-'"' JOY C:IE l.. LJI',I I) S'T Fi..' 0 M MUI:;..'ZYIg 5F;.'./DOI'-IAL..D J MUS I.(A I... ]; GH'T' I I',1[-; CE:bITE!]:;,' I".IA'T' '1... VOLUI'-I'T'I!i]!!]:;~ F:']:I:;~E COU NA'T' ]: Ot:h:'."d... ASSC)[:.'. I-.IOUS I 1',1[; I',IA'T' I OI'--IAI... GLJAF;,')} Z AI'--I I',IA W F;,'O C I( ]; / BR U C'.E; I',IOF;,"T'H METF;,'CI MAYOF;,'S ASSOC I'.tOF;.'.THE]:;;N A ]; I:;.:().'iAS I'-ICIF;,"T'HIEF;dq SAI'-t :[ TAF;,'YSUF:'F:'LY OI...SOI',I ' ,t:.'; F:'L. UMB I NG F:'AM 0 ];1_ ;I;I',IC F:' ]: Tt',IE:Y I.:-;Ot:,IES L. OI..J I SV I L.L. IE F:'L..IJt'-I KET'T' ' S: .'1; NC );:-.!::... I,,E. ~-;: IEi;,~L.IIPM!ii;NT F:'OWIEI:;,' "" .... 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() 30 ,, 00 ...... ~ ,, 73 67 ,, O0 · .- (.., r ~¢'~ ~:..~ ;),, .., ,.. 195.00 191.70 10 ~';, ,, 0 () 60 ,. 00 496 ,, 92 50.00 40. O0 (¢-'J! 0 ,, O0 145.0() 50 ,, 00 70 ,, OC, 106.4() 40 ,, 00 6 ,, O0 35.95 70 ,, 0 C, :L 1,766.00 68 ,, 49 41 ,, 9:1. :[ 02. ! 5 141 ,, 75 60.71 9.52 i, 179 ,, 61 64.50 205.76 ..~.., (.,. 39 9,810 ,, 48 480 ,, 00 BRC FYNANCIAL. SYS'T'Ii:M 0,;~!/]. 0/95 (.>9: 2,'! Y::: A N K V E I'lI) 0 R BAN K C].,IEC K ]:I,K::) ACCOUNT RENTAL RE:SE:AFL'CFi E;E:RV]:CES F;,'E:TA]:I._ DATA E;YS';rE],'IS OF I't I,.OLL.I. I,t,=, F;.:O E~,I,~i D A L. 1:: CHEV SAF;'E:TY I¢..I...EEIEI',I COI:;,'I::' ,E:;CHIEI:;.IIE]R BIROS I..LJMBER SCOTT/V!ERI'tOI,I SIEAI:;..";3 C:Ot'iMEIRC I re~i... CRf-ZD 1: T E,;HAF;,'F:' HE'A"F]iI'..K}) & A]~F;.' COhlD gHEIRW I hi W I L..L. 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S J-f.]ot h--;;;,]' =J", IJ S WIEST Lfl'.!~ll F E~F;,'M,C-.; Ut41.. ]; M ]; TED ]i HC VAN WATEiF;;~ & VOSS L, ]: (~}'Yl' ]7 I"tG W & W GE:t'IE:RCfT'OF:,' F;,'IEBLI]:LI)I?2 bJ IAI I,'JA(31i?FL' ' S ]:h-lC ,, WH;[TIT ' S I'1 ,, E ,, F;,'EhFY'AI... bJILL..:[AM MA'T'TSON COt"-ISTRLJC WILL:I:Fd"II:-::; STEEL & HAF;,'I)klAF;,' Z :1: EGI_E;F;.: TI; I,iC Hi s'kc:, ry C;:OUI'.IC I L L.. ;!; ST r.:, FIE..., K I,IUMI?,ER 5:L42:I. 5:L422 51423 5;L424 51425 51426 ':'s- 4t :::77 5;L430 5143;1. 51 5 :L 43:3 5 :L 4 :'.:';":',.!- 51435 5:!.436 514:.37 51438 ,:, J. 4.39 5:1. 440 5:i. 441 51442 5;!.443 5:[444 51445 5,1.44,6 51447 5:1. 448 51449 51450 514 51 51452 52.45;'5 5:[454 51455 ':" 456 51457 5,1.458 C :t:'T'Y OF' CC)t...UM):-:;I: A HIE ;[ (31..FFS GL. 540F;.:-V04 ,, 15 F:'AO;E 7 AMOL.IITI" :1. 5. OC, 72 ,, 64 6,528 ,, 18 2,43 164.54 10,12 150. O0 766 ,, 00 90. O0 2()0 ,, O0 1C:,, 55 :L 90. ©0 151,2.0 124 ,. 00 72,,. 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