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HomeMy WebLinkAboutMay 8, 1995 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Bruce G. Nawmcki Gary L. Pelcrson Robert W. Ructtimann City Manager Patrick Hentgcs May 5, 1995 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, May 8, 1995, in the City Council Chambers, City I-Iall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in ail City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please cail the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. Call to Order and Roll Call 2. Pledge of Allegiance 3. Consent Agenda (All items listed with asterisks [***] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asterisk (***)on the Regular Council Agenda. ***4. Minutes of Previous Meeting(s) RECOMMENDED MOTION: Move to adopt the minutes of the Regular City Council Meeting of April 24, 1995, as presented in writing, and such reading be dispensed with. 5. Open Mike/Proclamations/Presentations a. Proclamation - May 8, 1995, John P. Murzyn, Sr. Day b. Recognition to Various Citizens who Served on Various Boards and Commissions c. Employee Retirement Recognition - Larry Poundstone d. (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) 6. Public Hearings/Ordinances & Resolutions a. Second Reading - Ordinance No. 1299, Ordinance Requesting Vacation of an Alley Between 37th and 38th Avenues RECOMMENDED MOTION: Move to waive the second reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Ordinance No. 1299, an Ordinance Amending Ordinance No. 853 City Code of 1977, Vacating a Certain Alley Easement. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNllY EMPLOYER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES COUNCIL AGENDA Page 2 Council Meeting of May 8, 1995 b. Resolution No. 95-26, Resolution Adopting an Ornamental Light Standard RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution No. 95-26, Being a Resolution Adopting an Ornamental Lighting Standard. c. Resolution No. 95-27, Resolution Approving Lotsplit for Northstar Restaurants, #9505-15, 5050 Central Avenue RECOMMENDED MOTION: Move to waive the reading of Resolution 95-27, there being ample copies available to the public. RECOMMENDED MOTION: Move to Approve Resolution 95-27, Being a Resolution Approving the Lotsplit for 5050 Central Avenue as Requested Provided the Required Easement is Submitted and Recorded. d. Other Ordinances and Resolutions 7. Communications a. Traffic Commission ***The minutes of the May 1, 1995, Traffic Commission are attached for information only. ***C. Planning and Zoning Commission ***The minutes of the May 2, 1995 Planning and Zoning Commission are attached for information only. ***1) Conditional Use Permit, Heights Auto Repair, 5101 University Avenue RECOMMENDED MOTION: Move to Approve the Request for a Conditional Use Permit That Would Allow Minor Automotive Repair Provided Contingency Items are Satisfied. ***2) Variance, Lawrence Nelson, 3923 Polk Street RECOMMENDED MOTION: Move to Approve the Request for a 1.3 Foot Side Yard Variance for 3923 Polk Street. ***3) Special Purpose Fence, Francis Brantner, 970 N.E. 44 1/2 Avenue RECOMMENDED MOTION: Move to Approve the Request to Construct a Six (6) Foot High Special Purpose Fence Along and Inside the West Side Property Line From the Front Corner of the House to the Rear Property Line. Jefferson Street Closing for Heights Pride Picnic RECOMMENDED MOTION: Move to Authorize Staff to Close Jefferson Street Saturday, May 20, 1995, from 9:00 A.M. to 5:00 P.M. d. Permits for 1995 Jamboree RECOMMENDED MOTION: Move to Authorize Staff to Close Jefferson Street from Monday Afternoon, June 19th Through Sunday, June 25th. RECOMMENDED MOTION: Move to Authorize the Police Department to Issue a Parade Permit for the Jamboree Parade to be Held on Friday, June 23, 1995, at 6:30 P.M. After Approval From the Minnesota Department of Transportation is Received for the Following Streets: Central Avenue at 45th Avenue to 40th Avenue; West on 40th Avenue to Fifth Street; and Fifth Street to Mill Street. RECOMMENDED MOTION: Move to Authorize Fireworks on June 24, 1995, in Conjunction with the Jamboree Activities, and to Appropriate up to $2,000 from Fund 101-41110-4377. COUNCIL AGENDA Page 3 Council Meeting of May 8, 1995 ***a. e. Other Communications Old Business Approve Adjustments to Rates for Basic and Other Franchise Cable Fees RECOMMENDED MOTION: Move to Approve the Adjustments to the Rates for Basic and Other Franchise Fees, Requested by Meredith Cable, Effective April 1, 1995. b. Other Old Business New Business a. Approval of Plans and Authorization to Seek Bids for Mill Street's Reconstruction Project - #9229 RECOMMENDED MOTION: Move to Approve the Plans and Authorize Staff to Seek Bids for Project #9229, Reconstruction of Mill Street, MSAS Route #120. b. SCBA Purchase RECOMMENDED MOTION: Move to Authorize the Purchase of Twenty (20) Complete Survivair SCBA Units from Continental Safety Equipment, Inc. at a Total Cost of $30,413.80, with Funding to Come from Capital Equipment Replacement Fund 431-42200-5180; and that an Additional Amount of up to $400.00 be Authorized tbr a Spare-Parts Inventory. Accept Donation from the Columbia Heights Athletic Boosters RECOMMENDED MOTION: Move to Accept a Donation of $431.83 from the Columbia Heights Athletic Boosters for Purchase of "Anti-Drug/Weapon" Signs in the Parks. d. Appointment of the Assistant City Engineer as Acting City Engineer RECOMMENDED MOTION: Move to Appoint the Assistant City Engineer, Kathyjean Young, as the Acting City Engineer Until Such Time as the Position of City Engineer is Filled. Authorization to Seek Bids for Replacement of Chassis for Sewer Rodder #149 RECOMMENDED MOTION: Move to Authorize Staff to Seek Bids to Replace the Chassis of the Sewer Rodder #149. Authorization to Seek Quotations for Testing Larger Water Meters RECOMMENDED MOTION: Move to Authorize Staff to Seek Quotations to Test Larger Water Meters. g. Approval of Plans and Authorization to Seek Bids for 44th Avenue Sidewalk Installation - Project #9412 RECOMMENDED MOTION: Move to Add the Proposed Sidewalk on 44th Avenue from Tyler Place to Reservoir Boulevard to the Sidewalks Maintained by the City and to Direct Staff to Modify the Annual Snow Plan to Reflect this Change. RECOMMENDED MOTION: Move to Approve the Plans and Authorize the Advertisement for Bids for Project #9412-44th Avenue Sidewalk Installation. ***e. ***f. COUNCIL AGENDA Page 4 Council Meeting of May 8, 1995 h. Police Civil Service Appointment Process MOTION: Move to Authorize Services of Labor Relations Associates, Inc. at an Estimated Cost Not to Exceed $5,850 for Testing Services in Conjunction with the Police Chief Appointment Process, and to Authorize the Mayor and City Manager to Enter into a Contract for the Same, With Funding to be Appropriated from Undesignated Fund Balance of General Fund 101. i. Award Contract for Air Conditioning for Cable TV Room RECOMMENDED MOTION: Move to Appropriate $5,565 in the Cable TV Fund #225 for the Air Conditioning of the Cable Room With the Appropriation Coming from the Undesignated Fund Balance in the Cable TV Fund. RECOMMENDED MOTION: Move to Approve Authorizing the Mayor and City Manager to Contract with Sharp Heating and Air Conditioning to Provide All Necessary Equipment. j. Other New Business 10. Reports a. Report of the City Manager b. Report of the City Attorney 11. Licenses *** RECOMMENDED MOTION: Move to approve the 1995 license applications as listed upon payment of proper funds. 12. Payment of Bills *** RECOMMENDED MOTION: Move to pay the bills as listed out of proper funds. Adiournment RECOMMENDED MOTION: Move to adjourn. Pat Hentges, City Manager COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION 1. Call to Order 2. Approval of Minutes - April 24, 1995 3. Resolution 95-28, Resolution Regarding First Trust Investment/Custody Agreement and First American Fee Arrangements Disclosure RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 95-28, being a resolution authorizing investments in the First American Funds, Inc. and the fee arrangements disclosure. RECOMMENDED MOTION: Move to authorize the investment/custody agreement with First Trust for the management of the Volunteer Fire Relief Association Pension Fund. 4. Adjournment 95/40 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING APRIL 24, 1995 The Council Meeting was called to order at 7:00 p.m. by Mayor Sturdevant. 1. BOLL CALL Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA The following items were approved on the Consent Agenda: Minutes for Approval The Council approved the minutes of the Regular City Council Meeting of April 10, 1995 and the Board of Review Meeting of April 17, 1995 as presented. Establish Hearing Date for License Revocation. 4006 Fourth Street The Council established the hearing date of May 30, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Julie Klosterich regarding rental property at 4006 Fourth Street. Establish Hearing Date for License Revocation. 1439 42nd Avenue The Council established the hearing date of May 30, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Kathy Stephenson regarding rental property at 1439 42nd Avenue. ~stablish Hearing Date for License Revocation. 4653 Central Avenue The Council established a hearing date of May 30, 1995 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against David and Norma Rust regarding rental property at 4653 Central Avenue. Establish Work Session Dates The Council established April 25, 1995 at 5:30 p.m., May 1, 1995 at 8:00 p.m. and tentatively May 16, 1995 at 7:00 p.m. as work session dates. Establish a Public Hearing to Consider Alley Lighting The Council established May 30, 1995 at 7:00 p.m. as a public hearing for consideration of alley lighting between 5th and 6th Streets from 47th to 4$th Avenues. REGULAR COUNCIL MEETING APRIL 24, 1995 PAGE 2 Authorisation to Seek Quotations for Replacement Fire Hydrants The Council authorized staff to seek quotations for three replacement fire hydrants. Authorization to Sell, Salvage, or Dispose of City Property The Council authorized the sale, salvage, or disposal of surplus city property as indicated on the listing of surplus property dated April 19, 1995. ~o~ference Attendance Request for Fire Department The Council authorized the attendance of Fire Chief Charles Kewatt at the Fire Rescue International Conference in Louisville, Kentucky from September 9-13, 1995 and such expenses to be paid from Fund 101-42200-3320 ($868) and Fund 101-42200-3105 ($225). Conference AttendanCe.Request for City M~nager The Council authorized the City Manager, Pat Hentges, to attend the ICMA 81st Annual Conference in Denver, Colorado, from September 17-20~ 1995 with such expenses to be paid from Fund 101-41320-3320 and Fund 101-41320-3105. License Applications The Council approved the license applications as listed upon payment of proper fees. ~ayment of Bills The Council approved the payment of the bills as listed out of proper funds. APPROVAL.OF CONSENT AG~NQA Motion by Ruettimann, second by Peterson to approve the Consent Agenda as presented. Roll call: All ayes OPEN MIKE/PROCLAMATIONS/PRESENTATIONS Proclamation - Ar. bor Day/Arbor Month Mayor Studevant read the proclamation designating April 28, 1995 as Arbor Day and May, 1995 as Arbor Month. Councilmember Jolly advised this is the third year that Columbia Heights has received a Tree city Award. Open Mike REGULAR COUNCIL MEETING APRIL 24, 1995 PAGE 3 The resident at 5001 Madison Street had two situations he wanted staff to address. The first concerned parking on his boulevard. He felt it is not safe to park his new vehicle on the street. The Acting Police Chief noted this is an ordinance violation. The second issue this resident had was with alley lighting. He noted his area is quite dark and suggested lighting could act as a deterrent to crime. Staff will follow up with this resident on this matter. Newly-Hired Staff Introductions The following new employees were introduced; Lenny Austin, Police Officer; Ed O'Donnell, MIS Coordinator; and, Randy Quale, Recreation Director. pUBLIC HEARINGS/ORDINANCES/RESOLUTIONS a. Second Reading - Ordinance No. 1299. Vacating a Certain ~lley Easement Between 37th and 38th Avenues Staff has not yet received the Quit Claim Deed from MnDOT and tabling is recommended. Motion by Ruettimann, second by Peterson to table the second reading of Ordinance No. 1299 until the May 8, 1995 Council Meeting. Roll call: All ayes b. Resolution No. 95-22. Being a Resolution for HRA Application for Rental Assistance Pro~ram Motion by Petkoff, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-22 RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA SUPPORTING HOUSING AND REDEVELOPMENT AUTHORITY (HRA) APPLICATION FOR HUD RENTAL ASSISTANCE PROGRAM UNITS TO REPLACE LIKE METRO COUNCIL UNITS AND TO HAVE THE LOCAL HRA TOTALLY ADMINISTER THOSE UNITS WHEREAS, currently the Housing and Redevelopment Authority of Columbia Heights (HRA) provides local administration for the 160 to 180 unit Rental Assistance Voucher and Certificate Program (Rental Assistance Program) under an administrative contract with the Metropolitan Council Housing and REGULAR COUNCIL MEETING APRIL 24, 1995 PAGE 4 Redevelopment Authority (Metro HRA) and has done so since the start of the Rental Assistance Program (Also, sometimes referred to as the "Section 8 Rental Assistance Program") in 1977; and WHEREAS, during fiscal year 1994 the HRA applied and received approval for 50 units of Rental Assistance Program from HUD and is now in the process of implementing that program; and WHEREAS, due to HRA and City's continuing desire to have total local control over the Rental Assistance Program and provide preference for residents of the City to receive assistance under the program; and WHEREAS, currently the HRA is receiving only $23.53 per unit of the $50.43 the Metro HRA receives from HUD for administering the Metro HRA units; and WHEREAS, the Federal Department of Housing and Urban Development (HUD) has invited applications for new units under the Fiscal Year 1995 Rental Assistance Program; and WHEREAS, an application has been prepared by the City Community Development staff for an additional increment of 50 Rental Assistance Program units to replace 50 Metro HRA units and such an application is due to HUD by May 2, 1995; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota that the City Council supports the application of the HRA for 50 additional Rental Assistance Program units for the City of Columbia Heights to be used to replace 50 of th Metro HRA units (to the extent possible). It is understood that within two years the HRA will (providing HUD provides the new units) replace all the Metro HRA Rental Assistance units with the Columbia Heights HRAproviding total administration for the program in Columbia Heights. Support of this application is contingent upon HUD granting approval of the local preference policy as included in the Administrative Plan. Passed this 24th day of April, 1995. Offered by: Seconded by: Roll call: Petkoff Jolly Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING APRIL 24, 1995 PAGE 5 c. Resolution No. 95-23 Being a Resolution Setting Rates on Sewage Disposal and Water Supply Motion by Jolly, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-23 SETTING RATES ON SEWAGE DISPOSAL AND WATER SUPPLY IN THE CITY OF COLUMBIA HEIGHTS BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that: In accordance with the rate increase to be paid by the City of Columbia Heights to the Metropolitan Sewer District and the Minneapolis Water Department, the following rates shall be put into effect as of July 1, 1995 on all billings rendered thereafter: 1. Water Supply Rates: The water rate shall be a minimum of $13.20 per quarter on a quarterly basis per family unit for the first 600 cubic feet of water or less. The rate shall be $1.35 per cubic feet used for all water used beyond the 600 cubic feet minimum. 2. Sewer Disposal Rates: The minimum sewer disposal charge shall be $28.60 per quarter on a quarterly basis per family unit for the first 2200 cubic feet of water usage per quarter; and $1.30 per cubic feet thereafter to a maximum charge of $39.00 per quarter. The rate for commercial/industrial users shall be based on water consumption at $1.30 per 100 cubic feet. Any residential service hooked up to the Columbia Heights sanitary sewer system, that is not also hooked up to the Columbia Heights water distribution system, shall pay a flat quarterly sewer fee equal to the maximum quarterly sewer disposal charge in effect at the time a billing is rendered; unless a water meter reading is provided recording a lower reading than 3000 cubic feet in a quarter for which the current rate down to the minimum shall apply. REGULAR COUNCIL MEETING APRIL 24, 1995 PAGE 6 Senior Citizen Rate: For eligible senior citizens, the following minimum rates will be used. All usage over the minimum will be billed at the above rates. Minimum Sewage Disposal Minimum Water Use $14.10/quarter $ 8.55/quarter BE IT FURTHER RESOLVED that all foregoing rates are made in order to meet the additional cost to the City of Columbia Heights for these respective services. Passed this 24th day of April, 1995. Offered by: Seconded by: Roll call: Jolly Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary d. Resolution No. 95-24 Being a Resolution Changing the Date of the Second Regular Council Meeting in May of ~995 Motion by Ruettimann, second by Petkoff to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-24 BEING A RESOLUTION CHANGING THE DATE OF THE SECOND REGULAR COUNCIL MEETING IN MAY OF 1995 BE IT HEREBY RESOLVED, that the second Regular Council Meeting in May will be held on Tuesday, May 30, 1995; and BE IT FURTHER RESOLVED, that the Regular Council Meeting will convene at 7:00 p.m. in the City Hall Council Chambers. REGULAR COUNCIL MEETING APRIL 24, 1995 PAGE 7 Passed this 24th day of April, 1995. Offered by: Seconded by: Roll call: Ruettimann Petkoff 'All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary e. Resolution No. 95-25 Being a Resolution DeclariBg 37~ Jackson Street a Hazardous ~roDer~ Motion by Petkoff, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-25 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS REQUESTING REMOVAL OF A HAZARDOUS BUILDING LOCATED AT 3723 JACKSON STREET NORTHEAST WHEREAS, there is an abandoned building located at 3723 Jackson Street which has been vacant since April 1991, and WHEREAS, the property at 3723 Jackson Street Northeast has gone tax-forfeit and Anoka County intends to put it up for sale, and Wq4EREAS, Minnesota Statute 463.15 and 463.26 authorizes municipalities to address hazardous and substandard structures and properties, and WHEREAS, the City of Columbia Heights finds this abandoned property to be hazardous based on the following code violations as contained in the Findings of Fact: Findings of Fact Structural Hazards (5A.205(1)¢a)(b%(c)¢d}(g~(h)~ (a) Foundation - dirt walls under house, partial foundation (5A.205(1)(g) (b) Support walls for ceiling joist removed (5A.205(1)(g) (c) No header over patio door (5A.205(1)(g) REGULAR COUNCIL MEETING APRIL 24, 1995 PAGE 8 (d) Improper stair - exterior stair and deteriorated, hazardous (5A.205(1)(g) stoop very (e) Improper plumbing materials and methods. Piping and fittings for mobile home were installed. Water was on without a meter. (Mn. State Plumbing Code 4715.0420 Standards for plumbing materials) (f) New furnace installed using extension cord for wiring. Hazardous wiring throughout. (5A.203(1)(d) (g) Retaining wall in rear of property falling into alley (5a.207(i)(iv) (h) No parking area on site. Resident was driving over curb in front of house and crossing sidewalk to park on lawn. (5a.208(1)(a)(b)(c)(d)(e)(h) (i) Dirt from front yard is washing down onto sidewalk. (5A.207(b)(ii) NOW, THEREFORE, BE IT RESOLVED, based on the Building Inspector's conclusions that the structure at 3723 Jackson Street Northeast is substandard and seriously deteriorated, that it lacks minimum standards for habitable space per Ordinance No. 1281 of the Columbia Heights Zoning Code, and that the structure is non-conforming by its location and size, the Building Inspector is recommending the structure be removed and the lot regraded. BE IT FURTHER RESOLVED, that the City Council has approved the following Conclusions: CONC~USIONS OF COUNCI~ That all relevant parties have been duly notified that the Council will be considering this issue on April 24, 1995. That the vacant and abandoned structure on the tax-forfeit property located at 3723 Jackson Street Northeast is hazardous and in violation of many code and ordinance requirements. ORDER OF COUNCIL The property owner, Anoka County, is hereby directed to raze the hazardous structure located at 3723 Jackson Street Northeast and regrade the lot, pursuant to Minnesota Statute 463.15 to 463.26. REGULAR COUNCIL MEETING APRIL 24, 1995 PAGE 9 Passed this 24th day of April, 1995. Offered by: Seconded by: Roll call: Petkoff Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary COMMUNICATIONS a. MnDOT Notification on Removal of Central Avenue Median Fencing. 48th to 50th Avenues Various opinions as to the future of the fence were held by Councilmembers. It was felt it should be removed as the area was so poorly maintained. It was felt it should be maintained by MnDOT as it was installed by that State Office. Also, it was felt the fence should remain as it would serve as a deterrent to pedestrians who may be inclined to cross Highway #65 there. There was special concern for the safety of children with there being four schools in the area. Motion by Jolly, second by Peterson to direct staff to contact Mn/DOT, School District #13, City of Hilltop and adjacent property owners regarding removal and/or alternatives to the existing median fence on Central Avenue from 48th to 50th Avenues and to report back to the Council on May 8, 1995. Roll call: All ayes b. Columbia Heights Block Builders Fundraising Event Councilmember Ruettimann advised that the Columbia Heights Block Builders is hosting a talent show. It is being held on Friday, April 28th at the High School. c. City Hall Back-Up Generator Councilmember Jolly requested an explanation as to what areas in City Hall are served by the standby generator. Recently, there was a power outage in the City which affected City Hall and some employees had understood the standby generator would supply power to all of the City Hall building. REGULAR COUNCIL MEETING APRIL 24, 1995 PAGE 10 8. OLD. BUSINESS e a. Appointments to Human Services Commission Motion by Peterson, second by Ruettimann to appoint the following residents to the Human Services Commission; Pamela W. Hanson for a term to expire April, 1998; Catherine G. Anderson for a term to expire April, 1996; and, Michael J. Tilkens for a term to expire April, 1997. Roll call: All ayes b. Approve 1995 Beautification Program and Heights Pride ~rogram Budgets Motion by Ruettimann, second by Peterson to appropriate $8,225 for Beautification and $7,700 for Heights Pride in Fund 101 Dept. 45050, with the appropriation of $8,225 coming from personnel in the Volunteer Department, $6,500 from the Mayor Council Contingency and $1,200 from the Bi-Centennial Fund. Roll call: All ayes NEW BUSINESS a. Award Engineering contract for ~vP Installation, Project 9505 The City Engineer explained how this project could become eligible for all of the costs to be paid by State Aid funds. Motion by Jolly, second by Petkoff to award the design phase of Project 9505 (EVP Installation) to BRW, Inc. based on their proposal of March 15, 1995. Roll call: All ayes b. Award Work for Replacement of Water Services at Heritage Heights Motion by Ruettimann, second by Peterson to award the replacement of water services in Heritage Heights to Olson Plumbing of Columbia Heights at a cost of $587.50 each for up to 18 services, funding to come from the Water Construction Fund 651-49449-5130. Roll call: All ayes c. COPS FAST Grant Award Motion by Ruettimann, second by Peterson to approve and activate the COPS FAST federal grant which will supplement the hire of one police officer over a three year period to the Columbia Heights Police Department. Roll call: All ayes REGULAR COUNCIL MEETING APRIL 24, 1995 PAGE 11 Motion by Ruettimann, second by Peterson to authorize the City of Columbia Heights Finance Department to institute a special fund to handle the COPS FAST Grant financial needs. Roll call: All ayes Motion by Ruettimann, second by Peterson to authorize the Mayor and applicable staff to hire one police officer under the auspices of the COPS FAST Grant awarded to the City of Columbia Heights. Roll call: All ayes 10. REPORTS a. Report of the City Manager The City Manager's report was submitted in written form. b. Report of the City Attorney The City Attorney had nothing to report at this time. ~DJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the Council Meeting at 8:45 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 THIS LETTER WAS SENT TO THE FOLLOWING PEOPLE TO RECOGNIZE THEIR SERVICE ON VARIOUS BOARDS AND COMMISSIONS: Bob Guzy (Civil Service Commission), Beth Fairley (Human Services Commission), Mike Zmuda (Human Services Commission), Dave Szurek (Cable Commission), Patrice Seawell (Human Services Commission), and John Murzyn (Park & Recreation Commission). ~,,l~c~.t~ kL,clt,~,,~HE FIRST LETTER REQUESTED THEM TO ATTEND THE APRIL 24TH COUNCIL MEETING. April 12, 1995 Name Address Columbia Heights, Mn. 55421 ('il) Manam'r f)atri~ k I lcm~c- Dear .... : In the last few months City Hall has been undergoing some major facelifts. Many projects in the building "erupted" simultaneously but the target date for completion was to have been the middle of April. This deadline was focused on holding the first Council meeting back in the "new diggings" on April 24th. In a letter sent to you last week, the Mayor invited you to attend the April 24th Council meeting to recognize your past service to the City. At that time, it was anticipated the meeting would be held in City Hall. Now it is apparent the Council will not be meeting in City Hall until May 8th. It is the hope of the Council you will be available to attend the May 8th Council meeting to receive a token of the Council's appreciation. Again, you are welcome to contact me regarding availability to attend the May 8th meeting. your Looking forward to hearing from you, I am, Sincerely, Jo-Anne Student, Council Secretary "SERVICE IS OUR BUSINESS' EQUAL OPPORTUNITY EMPLOYER WHEREAS: CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 JOHN P, MURZYN DAY PROCLAMATION John P. Murzyn, Sr. is as long time resident of the City of Columbia Heights; and John Murzyn served the City of Columbia Heights with distinction as its Park Superintendent; and WHEREAS: WHEREAS: After his retirement, John continued his commitment to the residents of Columbia Heights by serving on the Park and Recreation Commission for sixteen years; and His record of community service is one of which John can be very proud; and WHEREAS: The legacy of public service being left by John Murzyn is truly outstanding. NOW, THEREFORE, BE IT RESOLVED that I, Mayor Sturdevant, declare Monday, May 8, 1995 as Joseph JOHN P. MURZYN, SR. DAY IN THE CITY OF COLUMBIA HEIGHTS, and BE IT FURTHER RESOLVED that we all extend to John our sincerest appreciation for what he has done to benefit the ~ayor Joseph s~ur~ant May 1995 CITY COUNCIL LETTER Meeting of: May 5, 1995 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 6 CITY MANAGER'S APPROVAL ITEM: SECOND READING OF ORDINANCE NO. 1299, BY: PATRICK HENTGES BY: ( REQUEST TO VACATE ALLEY BETWEEN 37TH DATE: May 5, 1995 DATE~_~~-+ AND 38TH AVENUES NO: r , On May 31, 1994, Perry Wagamon, who owns the property at 3707 through 3741 3rd Street, brought in a letter requesting that the City vacate the concrete alley adjacent to his east property line and to the neighbor north of him. Wagamon Brothers and Ernest and Betty Paulson are the only owners of property along this alley located between 37th and 38th Avenues and 3rd Street to University Avenue. Attached are letters from the Police and Public Works Departments stating that they have no objections to closing the alley. However, the Fire Department has concerns that are addressed in the enclosed letter. To avoid an unkept area, because University Avenue right of way is on the East line of the alley, I would recommend that the Ordinance state that the 14 feet of vacated alley be granted to the property owners along the west line of the alley. The attached correspondence was directed to MNDOT regarding its interests in the alley R.O.W. To date, the City has not received a response. In light of the uncertainty, I suggest we table the matter for one more meeting. The Wagamon brothers are also in the process of applying for fence permit to enclose portions of their yards for the purpose of providing security for vehicles that are being serviced by their business. I emphasize that these vehicles in some cases are inoperable when they are brought in, and in other cases are repaired and remain in the storage yard until the owner makes arrangements to pay for his or her bill. However, they assured us that they do not impound or store cars for the purpose of salvaging parts. The Wagamons have indicated intentions to plant evergreens adjacent to the south and east'boundaries of their properties, and screen their "block" storage area that is in front of their property. Because they are an existing business, and the type of vehicle storage is not of a permanent nature, the screening and fencing does not require the approval of the Planning Commission or the City Council. A first reading of this ordinance was held on March 13, 1995. At the April 10, 1995, City Council meeting, this item was continued to the April 24th Council meeting. At the April 24th meeting, this item was tabled to tonight's meeting. RECOMMENDED MOTION: Move to waive the second reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1299, an Ordinance Amending Ordinance No. 853 City Code of 1977, Vacating a Certain Alley Easement. COUNCIL ACTION: ORDINANCE NO. 1299 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 CiTY CODE OF 1977, VACATING A CERTAIN ALLEY EASEMENT The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the pubhc alley over, across, and under the following described property, to wit: The alley running North-South, adjacent on the east side to Lots 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, and 30, Block 91, Columbia Heights Annex to Minneapolis, Columbia Heights, Anoka County, Minnesota, excepting and reserving the authority of any person, corporation or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. Section 2: The fourteen (14) feet of vacated alley shall be added to the above described lots that are adjacent to the west line of the alley. Section 3; This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: March 13, 1995 Offered By: Seconded By: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: April 24, 1995 AGENDA SECTIO~i: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY ~J~NAGER'S NO: 6 CITY ~J~NAGER ' S APPROVAL ITEM: SECOND READING OF ORDINANCE NO. 1299, BY: PATRICK HENTGES BY: ~"~-'~ REQUEST TO VACATE ALLEY BETWEEN 37TH DATE: April 20, 1995 DATE:--3~ ~z~ AND 38TH AVENUES ~ A '~' ~ NO: , , On May 31, 1994, Perry Wagamon, who owns the property at 3707 through 3741 3rd Street, brought in a letter requesting that the City vacate the concrete alley adjacent to his east property line and to the neighbor north of him. Wagamon Brothers and Ernest and Betty Paulson are the only owners of property along this alley located between 37th and 38th Avenues and 3rd Street to University Avenue. Attached are letters from the Police and Public Works Departments stating that they have no objections to closing the alley. However, the Fire Department has concerns that are addressed in the enclosed letter. To avoid an unkept area, because University Avenue right of way is on the East line of the alley, I would recommend that the Ordinance state that the 14 feet of vacated alley be granted to the property owners along the west line of the alley. The attached correspondence was directed to M NDOT regarding its interests in the alley To date, the City has not received a response. In light of the uncertainty, I suggest we table the matter for one more meeting. The Wagamon brothers are also in the process of applying for fence permit to enclose portions of [heir yards for the purpose of providing security for vehicles that are being serviced by their business. I emphasize that these vehicles in some cases are inoperable when they are brought in, and in other cases are repaired and remain in the storage yard until the owner makes arrangements to pay for his or her bill. However, they assured us that they do not impound or store cars for the purpose of salvaging parts. The Wagamons have indicated intentions to plant evergreens adjacent to the south and east boundaries of their properties, and screen their "block" storage area that is in front of their property. Because they are an existing business, and the type of vehicle storage is not of a permanent nature, the screening and fencing does not require the approval of the Planning Commission or the City Council. A first reading of this ordinance was held on March 13, 1995. At the April 10, 1995, City Council meeting, this item was continued to tonight's meeting. RECOMMENDED MOTION: Move to waive the second reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1299, an Ordinance Amending Ordinance No. 853 City Code of 1977, Vacating a Certain Alley Easement. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 10, 1995 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER' S NO: 6 CITY MANAGER'S APPROVAL ITEM: SECOND READING OF ORDINANCE NO. 1299, BY: RATRICK HENTGES REQUEST TO VACATE ALLEY BETWEEN 37TH DATE: April 6, 1995 DAT On May 31, 1994, Perry Wagamon, who owns the property at 3707 through 3741 3rd Street, brought in a letter requesting that the City vacate the concrete alley adjacent to his east property line and to the neighbor north of him. Wagamon Brothers and Ernest and Betty Paulson are the only owners of property along this alley located between 37th and 38th Avenues and 3rd Street to University Avenue. Attached are letters from the Police and Public Works Departments stating that they have no objections to closing the alley. However, the Fire Department has concerns that are addressed in the enclosed letter. To avoid an unkept area, because University Avenue right of way is on the East line of the alley, I would recommend that the Ordinance state that the 14 feet of vacated alley be granted to the property owners along the west line of the alley. The attached correspondence was directed to MI~DOT regarding its interests in the alley R.O.W. To date, the City has not received a response. In light of the uncertainty, I suggest we table the matter for one more meeting. The Wagamon brothers are also in the process of applying for fence permit to enclose portions of their yards for the purpose of providing security for vehicles that are being serviced by their business. I emphasize that these vehicles in some cases are inoperable when they are brought in, and in other cases are repaired and remain in the storage yard until the owner makes arrangements to pay for his or her bill. However, they assured us that they do not impound or store cars for the purpose of salvaging parts. The Wagamons have indicated intentions to plant evergreens adjacent to the south and east'boundaries of their properties, and screen their "block" storage area that is in front of their property. Because they are an existing business, and the type of vehicle storage is not of a permanent nature, the screening and fencing does not require the approval of the Planning Commission or the City Council. A first reading of this ordinance was held on March 13, 1995. RECOMMENDED MOTION: Move to continue the Public Hearing on Ordinance No. 1299, an Ordinance Amending Ordinance No. 853 City Code of 1977, Vacating a Certain Alley Easement until the April 24, 1995, City Council meeting. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturde~ ant Councilmembers Donald G. Jolly Bruce G. Nawrock5 Gary L. Peterson Robert W. RuetUmann City Manager Patrick Hentges M~rch 2]~ ]995 Phil Keen 1500 West County Road B2 Roseville, MN 55113 Dear Mr. Keen: The City of Columbia Heights is planning to vacate an alley adjacent to the west side of Highway 47 right of way, north of 37thAvenue. The east seven feet of the fourteen feet of alley would go back to the lots that are part of the highway right of way. The property owners along the west side of the alley have asked for the alley to be vacated and fenced because of vandalism to their property on a regular basis. The City would like to have the vacated alley kept clean of weeds and brush, but if it is fenced the MNDOT would not be able to maintain the seven feet on the west side of their present fence. Therefore, the City would like to give the whole fourteenfeet of vacated alley to the property owner on the west. Enclosed is a copy of the Ordinance to vacate the alley, a copy of the of the area from the plat map and a proposed Quit Claim Deed. We would like MN Dot to consider signing the Quit Claim Deed for the east seven feet of the vacated alley adjacent to Highway 47 (Lots 1 thru 15, Block 91, Columbia Heights Annex to Minneapolis). Thank you for your prompt attention to this matter. If you have any questions or if I can be of any assistance, please call me at 782-2814. Jane Gleason JG/st MNDOTU&37.1tr 'SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE Okl THE BASIS OF DISAB]L~TY IN EMPLOYMENT OR THE PROVISION OF SERVICES Quit Claim Deed Corporation to Corporation No delinquent taxes and transfer entered; Certificate of Real Estate Value ( ) filed ( ) not required Certificate of Real Estate Value No. , 19__ County Auditor Deputy STATE DEED TAX DUE HEREON: $1.65 Date: , 1995 FOR VALUABLE CONSIDERATION, the Minnesota Department of Transportation, a under the laws of Minnesota, Grantor, hereby conveys and quitclaims to the City of Columbia Heights, a body politic and corporate under the laws of the State of Minnesota, Grantee, real property in Anoka County, Minnesota, described as follows: East Seven (7) feet of vacated alley adjacent to Lots i thru 15, Block 91, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. The Grantor certifies that the Grantor does not know of any wells on the described real property TOTAL CONSIDERATION OF THIS TRANSFER IS $500.00 OR LESS together with all hereditaments and appurtenances belonging thereto. MINNESOTA DEPARTMENT OF TRANSPORTATION BY: Its CITY COUNCIL LETrER M~ting of: 5/8/95 AGENDA SECTION: ORDINANCES/P. ESOLU'rlONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 6 PUBLIC WORKS In order to receive Municipal State Aid Street funding for ornamental lighting along MSAS mutes, the City must adopt by resolution an ornamental light standard. Staff proposes that the lantern style (without decorative spikes) be adopted. This style light comes in both a single and double light configuration. The fixtures are high pressure sodium lamps and polycarbonate lenses. Poles are either fiberglass or aluminum. Staff recommends the fiberglass poles. RECOMMENDED MOTION: Move to waive the reading of the resolution there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 95- 2 6 being a resolution adopting an ornamental lighting standard. MAW'.jb 95-286 COUNCIL ACTION: RESOLUTION NO. 9S- 26 RESOLUTION OF CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING AN ORNAMENTAL LIGHT STANDARD WHEREAS, the use of ornamental lights can provide illumination along streets that provide safety and security for pedestrians and drivers; and WHEREAS, the use of omamental lights can provide this safety and security in an aesthetically pleasing manner that enhances the feeling of community in certain significant areas of the City; and WHEREAS, there is a benefit to utilizing the same style of ornamental lighting in the form of cost, replacement and sense of community; and WHEREAS, the City Council has determined that the lantern style without decorative spikes in both is single and double fixture configuration is appropriate; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota, that the lantern style without decorative spikes in both the single and double fixture configurations, (see attached example), will be the approved ornamental light standard and will be used as ornamental lighting in those significant areas that the City Council shall designate. Dated this ~ day of ,19 Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By:. Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary State of Minnesota County of Anoka City of Columbia Heights CERTI~CATION I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of May, 1995, as disclosed by ': :.-.', orals of said City in my possession. (Seal) Deputy City Clerk IDe.~i~er Series Lantern Style The designer series lantern style is available ~n a 15-foot fiberglass pole with a one- or two-fixture cross arm option. It is available in 70. !00 or 150 wat~ HPS. The fixture itsetf ~s available with or with- out the decorative spikes. The lantern style lamp is popular in residential areas. CITY COUNCIL LETTER Meeting of: May 8, 1995 AGENDA SECTION: Ordinances/Resolutions ORIGINATING DEPT.: CITY MANAGER NO: 6 Planning and Zoning APPROVAL ITEM: Lotsplit, Northstar Restaurants BY: Tina Goodroad BY: ~.~~ NO: #9505-15, 5050 Central Avenue &,~, DATE: May 5, 1995 T~= ~l~n~ and Zoning Commission reviewed the request by Vincent Driessen of Northstar Restaurants for Subdivision approval for a lotsplit of the property located at 5050 Central Avenue. The portion to be split is a 71.56 foot by 329.72 foot section that is to the rear of the Superamerica lot at 5000 Central Avenue. The reason for the request is to start construction of the restaurant on Parcel A while environmental issues are dealt with on Parcel B. Northstar Restaurants will be purchasing Parcel A to begin development, followed by the purchase of Parcel B, once environmental issues are resolved. The applicant needs Parcel B in order to provide adequate parking for the proposed use. A Site Plan and Conditional Use Permit were approved for Northstar Restaurants in April for the operation of a Boston Market Restaurant and Commissary. The City Attorney has advised Northstar Restaurants that a perpetual easement over and across Parcel B for ingress and egress easements and parking easements is required before the Subdivision request will be signed. The easement will be written to serve Parcel A and Boston Market Restaurant will be responsible for maintenance of Parcel B. The Planning and Zoning Commission unanimously recommended approval of the lotsplit based on the condition that a perpetual easement over and across Parcel B for ingress and egress easements and parking easements be recorded at Anoka County and proof of this recording and the deed be brought to the City of Columbia Heights Assessing Department. RECOMMENDED MOTION: Move to waive the reading of Resolution 95-27, there being ample copies available to the public. RECOMMENDED MOTION: Move to approve Resolution 95-2~ being a resolution approving the lotsplit for 5050 Central Avenue as requested provided the required easement is submitted and recorded. COUNCIL ACTION: ccag595.no3 FROM COI,'~IUNITY BEv'.- CH 612'7@228B,'7 ~ 1::'.2 $10 Applicati~n Dare,April 13, 1995 .5'b '5"-/5- i~ee I $10.00 Da%o Paid A p r i 1 13, 1 g leceipt 1. Street AddrtI8 of Subject p~opertyl 5050 Central Avenue North East . 2. Lesal I~scrApC&on of SubJec= ~rope~7~ ~ot 13 and ZO and ~ortn 1~5 ~t. of Sot 1~ Auditors Subdivision #15 revised e×¢ept for East, 261 ft. thereof e×ception for 3. A~licant, , . ~cnool Street Development Inc ~amelNorthstar R,estauran~§ r Inc. ( ~h~ Boston Chi cken ) Ad~ess$ 10925 Valley View Rd., #100 Eden Prairie, MN 55344 l~l%one: (612)996-6600 Fax (6121996-66,1,.0 Attn: Vincent Driessen MaBez a Minnesota general partner Stll~ C/O Eagle Pet Supply Co., Inc. A~re$1111025 Radison Road -Blaine, MN 55499 ~hOBe~ ( 612.) L84- 6666 Attn: Paul J. Vincent 3. DeICrip:ion of ~equeI:~ Sub division approval on .lot _split. 6. 2 mxin~, Applicable Ci=7 Ordinance ~umber Presen~ ~-onin~ R-B Retail Restaurant with ~ive thru .... iectl~ ,, · ~l'O~OSe~ U~e Restaurant with drive thz J~ealo~% for ]~equeit:Devel°pment,~lans are to demolish e, xistin~ faci~ ~.y and build new restaurant. Restaurant is a cond%~ional use under th~ Zon4nc code per city staff. Lot s~lit, allows development to procee~ wl~le -- environmental issue is dele with. ~-~bA~I iubl£t~ed (Iapc, dialraol, et:.}TM surveys with legal descriD~gDs of both sites. 9. $cknovledament and SiAn. ature, TTte undersigned hereb! represents upon all of ~he e ~ ties of law. for [he purpole of i~du¢inj the City o~ Columbia Helsh~, to ~ake ~e P n.1 ......... -- -'-"-'~tl herein are t~e ~d that all york he[e~n. done ~ accorGince v~fl ~ne v~~-, -- b.- .- ; - men~ioned rill be ' ' oad the lava of ~he S:a~e of/iunelota. · . April 13, 19"95 / / ' Taken ~y ,_ RESOLUTION NO. 95 - 27 SUBDIVISION REQUEST CITY OF COLUMBIA HEIGHTS 5go - 40TH AVENUE N.E. COLUMBIA HEIGHTS, MN 55421 I, Paul J. Vincent, for School Street Development, a Minnesota General Partner- ship, Hereby request a split of PIN 26 30 24 14 0140 Legally described as: That part of the North 165 feet of Lot 14, revised Auditor's Subdivision No. 15, lying West of the East 261 feet thereof, Anoka County, Minnesota (Abstract) AND Lot13, Revised Auditor's Subdivisions No. 15, Anoka County, Minnesota AJ~stract) A, ND he South one-half of Lot 13, Auditor's Subdivision No. 15, Anoka County, Minnesota, subject to easement of the State of Minnesota on the Easterly 50 feet thereof for public highway purposes, now known as Lot 20, Revised Auditor's Subdivision No. 15, according to the map or plat thereof on file and of record in the office of the Registrar of Titles in and for said County of Anoka and State of Minnesota; subject to easement of the State of Minnesota on the Easterly 50 feet thereof for public highway purposes, being registered land as is evidenced by Certificate of Title No. 53618 (Torrens). THE DESCRIPTION HENCEFORTH TO BE: 1. That part of the North 165 feet of Lot 14, Revised Auditor's Subdivision No. 15, lying West of the East 261 feet thereof, Anoka County, Minnesota. (Abstract) 2. Lot 13, Revised Auditor's Subdivisions No. 15, Anoka County, Minnesota, except that part thereof taken for highway purposes. AND The South one-half of Lot 13, Auditor's Subdivision No. 15, Anoka County, Minnesota, subject to easement of the State of Minnesota on the Easterly 50 feet thereof for public highway purposes, now known as Lot 20, Revised Auditor's Subdivision No. 15, according to the map or plat thereof on file and of record in the office of the Registrar of Titles in and for said County of Anoka and State of Minnesota; subject to easement of the State of Minnesota on the Easterly 50 feet thereof for public highway purposes, being registered land as is evidenced by Certificate of Title No. 53618. Be it further resolved that special assessments of record in the office of the City of Columbia Hgights as of this day, against the above described property, in the amount of $-o- be divided. Paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Auditor within one {1) year of the date of the Council action. PLANNING & ZONING DEPARll4ENT ACTION: Recommend approval contingent upon ingress & egress & driveway easements over and across Lot 14 being recorded at Anoka Co~y~f This 2nd May Offered by: Fow)er Seconded by: Larson Roll Call: A)) Ayes. Zoning Officer , 19 95. S~~ ~Owner, Notarized Telephone No. 78h-6666 SUBSCRIBED AND SWORN TO BEFORE ME this 21st day of ApFil , 199__~_5. -~Notary Public ~.4o7 (2) Amended 10/11/93 Ord. 1278 ~ze'~f a ~ac ~ecozded ~l ~e ~ reto~d, p~oz to ~ ~ recorded the records H prided b7 '~c~ b7 MJo-~l~ ~te MY approve n~ ~t op~C. Whenever such "lotsplit" is to be made hereunder, such subdivision can be made without further platting with approval of the Council if the Council shall find that such subdivision facilitates and does not hinder the transfer and conveyance oF the land; does not hinder the making of assessments and keeping of.record~ connected therewith; does not result in the creation of any parcel (within or without the subdivision) of a size in area which is less'than is required for purposes of construction of a building on such parcel under the zoning laws and buirding regulations of the City, and does not result 16 the creation of any parcel which is less than the minimum lot width required by the Zoning Code for building on the said parcel. Any variances required or requested for said lot~plit, shall be sought, and approved pursuant to Section 9.105(3) of the City Code. In no case shall a variance for lot width be granted so that any lot is less than 90% of the rrequ|red lot width. The Council must further find that the subdivision to be made is not made for the purpose of avoiding such conditions and restrictions with respect to the land as might be imposed upon a platting; that the subdJgisJon is in accordance with the goals of the prevailing zoning ordinances and City plan; and that the subdivision has provided such plans for drainage, streets, sewers and other public utilities as is consistent with sound engineering and planning standards. (3) Upon application for a ~ot sp~it, the subdivider sha~! subset an a~pltca~Lon fee of $10.00, or such other anounC ·sea7 be subsequently live a xlpoTc co the Cie2 ~c~ tither rlc~ud~I'aPPt~ or defeat o~ the proposed loc split. Ho person ihallub or record any lot or ~arce~ of land ~ a subd~s~on ~ch a lot hs been sp~: ~hout h~nS first hvt~ oub~t:ed the s~e to ~e ~c~ f~r app~ov~ ~d~hout hy~; the Co~c~ app~e ~e Xot ~t by CoccYX resolution hereof ~d by any other agencies and officials vhose app~ova~ ~s tequ~red by Xaw, ~c~ud~nB Co~y YXatt~g 0~ have been du~y recorded. 477 - ,,CITY OF CITY OF COLUMBIA HEIGHTS 590 40th Ave. N. E. (612) 788-9221 "SERVICE IS OUR BUSINESS" RE: Item 6C, May 8, 1995 5050 CENTRAL AVENUE LOT SPLIT The attached is a copy of the driveway easement needed to complete the lot split. 05/08/95 15:21 BARNA, GUZY & STEFFEN LAW a 612 78~ ~801 N0.526 P002 THIS AGREEHENT is made and entered into this day of , 1995, by and between School Street Develolment, a ~innesota genera 1 partnership ("Grantor") and Northstar Restaurants, Inc., a Delaware Corporation ("Grantee") · RECITALS WHEREAS, Grantor is the owner of real property situated in the County of Anoka and State of Minnesota, and legally described as Parcels A and B set forth on Exhibit A attached hereto; and WHEREAS, Grantor desires to grant an easement in perpetuity for ingress, egress and parking purposes for the benefit of Grantee. NOW, THEREFORE, for One Dollar and other good and valuable consideration, Grantor grants the following ingress, egress and parking easement in perpetuity to Grantee as set forth below: 1. G~ant of Easement. Grantor hereby grants to Grantee a perpetual easement for ingress and egress over and across and parking on Parcel B as described in the attached Exhibit A (the "Easement") for the benefit of Grantee, its successors and assigns and its and their employees, customers and invitees. The Easement shall run with and bind Parcel B and be appurtenant to and benefit Parcel A. 2. Renairs and Maintenance. Grantee, its successors and assigns, shall provide snow removal and cleaning of the driveway and parking areas located on Parcel B. All of the provisions of this instrument, including the benefits and burdens, run with the land and are binding on and 05/08/95 15:22 BARNA, GUZ¥ ~ STEFFEN LA~ a 612 982 2801 N0.726 P007 inure to the benefit of the heirs, assigns, successors and tenants of the parties herein. IN WITNE$$WHEREOF, the foregoing agreement was executed as of the date first above written. School Street Development, a Minnesota general F~l'tnership By: Its: Northstar Restaurants, Inc., a Delaware corporation Its: STATE OF MINNESOTA) ) COIn~TY OF ) The foregoing instrument was acknowledged before me this day of , 1995, by , the of school Street Development, a general partnership under the laws of Minnesota, on behalf of the partnership. Notary Public STATE OF MINNESOTA) ) COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 1995, by , the of Northstar Restaurants, Inc., a corporation %~nder the laws of Delaware, on behalf of the corporation. Notary Public -2- 05×08×~5 15:~ BARNA, GUZY & STEFFEN LAW a 61~ 78~ ~801 N0.5~6 P00d THIS INSTRUMENT WAS DRAFTED ~Y: BARNA, GUZY & STEFFEN, LTD. 400 Northtown Financial Pla~a 200 Coon Rapids Boulevard M/nneapoli~, MN 55433 (~) '780-8500 (~OH) 9: ~llu'~i c X jd~\sct~o[ .e~ -3- 05xOSX95 t5:22 BAPNA, GL}ZY ~ STEFFEN LAb} -~ 612 78~ ~801 N0'.526 P005 EXHIBIT A TO E~SEMENT ~EMENT LEGAL DESCRIPTION OF PARCEL A LEGAL DESCRIPTION OF PARCEL B OFFICIAL PROCEEDINGS * COLUMBIA HEIGHTS TRAFFIC COMMISSION MAY 1, 1995 "THESE MINUTEO NOT APPROVED" The Traffic Commission Meeting was called to order at 7:00 P.M. I. ROLL CALL Present: Carlson, Duda, Goodman, Jolly Absent: Sturdevant Staff present: Kathyjean Young, Assistant City Engineer Leonard Olson, Acting Police Chief II. APPROVAL OF APRIL 3, 1995 MINUTES Motion by Goodman, second by Duda, to approve the minutes of the April 3, 1995, meeting. Roll Call: All ayes. III. OLD BUSINESS None IV. OTHER OLD BUSINESS None NEW BUSINESS A. REQUEST FOR STOP SIGN AT 39TH AVENUE AND ARTHUR STREET N.E. Kathleen Henke of 3919 Arthur St. N.E. has requested the intersection of 39th Avenue and Hart Blvd/Arthur Street be changed from a two-way stop to a four- way stop. Traffic currently stops on 39th Avenue. The concern is speed on Arthur St. and limited visibility in the intersection area. Motion by Goodman, second by Jolly, to direct staff to study the intersection of 39th Avenue and Hart Blvd/Arthur Street changing from a two-way stop to a four- way stop and report back to the Commission at the June 5th meeting. Roll Call: All ayes. In the meantime, the Police Department has suggested that the speed monitoring equipment be placed in the area to slow traffic. Official Proceedings - Columbia Heights Traffic Commission May 1, 1995 Page 2 VI. VII. Bo REQUEST FOR STOP SIGNS ON MILL STREET AT THE DRIVEWAY ENTRANCE TO MURZYN HAtJ. Karen Gutkaes, on behalf of the Huset Park Neighborhood Association, has requested stop signs be placed mid-block on Mill Street at the driveway entrance to Murzyn Hall. The concern is the busy street and the amount of activity in the area. As Ms. Gutkaes could not be present at the meeting, motion by Carlson, second by Duda, to table this issue until the June meeting. Roll Call: All ayes. REQUEST TO PAINT YELLOW CURB ON 40TH AVENUE AT DRIVEWAY ENTRANCE FOR 3991 HAYES STREET For the past several years, Howard Gibbs of 3991 Hayes St. has painted the curb next to his driveway yellow to prevent vehicles from parking in front of his driveway. Mr. Gibbs is on call "night and day" and can't afford to be blocked in by other vehicles. Acting Police Chief Olson indicated that yellow curbing means nothing without signs indicating no parking. If the resident has a problem, he can call the Police and they will come ~out and tag the vehicle. Motion by Carlson, second by Duda, to recommend that no driveways or curbs be painted in the City by residents, only by the City. Roll Call: All ayes. OTHER NEW BUSINESS None. REPORTS A. CITY ENGINEER For information only, a letter from Mn/DOT to Mr. William Marshall regarding speed zoning on Johnson St. and a resident response to stop sign installed on Johnson St. at Innsbruck Parkway was included in the Commission members packets. Official Proceedings ' Columbia Heights Traffic Commission May 1, 1995 Page 3 VIII. A phone call was received from a University Heights resident inquiring about the City's policy on yellow line painting in front of mail boxes. Staff was directed to obtain further information on the inquiry. B. POLICE CHIEF None C. COMMISSIONERS Commission members wished Mark Winson, Public Works Director/City Engineer, well in his new position as he leaves the City's employment and thanked him for all of his efforts. ADJOURNMENT Motion by Duda, second by Goodman, to adjourn the meeting at 7:45 P.M. Roll Call: All ayes. Respectfully submitted, Traffic Commission Secretary PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 2, 1995 PAGE 1 The Planning and Zoning Commission meeting of May 2, 1995 was called to order at 7:00 p.m. Members present were Fowler, Larson, and Peterson. Commissioners Szurek and Paulson were not in attendance. Also present were Tina Goodroad (Zoning/Grant Coordinator), Evelyn Nygaard (Building Inspector), Donald Schneider (Director of Community Development), and Jim Hoeft (representing the City Attorney's office). Motion by Larson, seconded by Fowler, to approve the minutes from the meeting of April 4, 1995 as presented in writing. Roll Call: All Ayes. NEW BUSINESS: Petitions, letters and requests. A. Public Hearing Conditional Use Permit Case//9505-13 Heights Auto Repair 5101 University Avenue Columbia Heights, Mn. Tina Goodroad presented the request of Ms. Sandra Belisle on behalf of Heights Auto Repair for a Conditional Use Permit to allow the operation of minor automotive repair at 5101 University Avenue. Heights Auto Repair is the new occupant of an already existing auto service shop and has been conducting business, doing MAJOR auto repair, which is a non- conforming use, since approximately February 1995 without the required Conditional Use Permit. She informed the Commission that Section 9.113(2)(g) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit for the operation of motor fuel stations (minor) and major fuel stations with minor repairs not to exceed four bays. She stated that this location would have three service bays. She also informed the Commission that MINOR motor vehicle repair is defined in Section 9.103(56) of the Zoning Ordinance as "the replacement of any part or repair of any part which does not require the removal of the engine head or pan, engine, transmission or differential; incidental body and fender work, minor painting and upholstery service when said service above stated is applied within an enclosed building". Ms. Goodroad stated that the Zoning Ordinance requires auto repair shops to have four parking spaces plus one space for each eight hundred square feet of floor area over the first PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 2, 1995 PAGE 2 1,000 square feet. Based on this requirement, the service shop would require six off-street parking spaces. Nine parking spaces are provided on the site plan. Ms. Goodroad called attention to the minutes and agendas from prior Planning and Zoning Commission action regarding this property and use indicating that some of the required items had never been completed. Michael Balentar, Business Manager for Heights Auto Repair, informed the Commission that the business has closed pending completion of the approval process. He stated that vehicles left at the lot for more than three days after notification that work has been completed, will be towed to another location. The hours of operation would be from 8:00 a.m. to 6:00 p.m. Monday through Saturday. He stated that the contingency items addressed by Staff would be satisfied as required. Everett and Shirley Hill of 5042 N.E. 4th Street were present to express their concern with the amount of vehicles previously stored on the lot when the business was under other ownership. They also advised the new owner to provide lighting in and around the business so as to prohibit intruders. Motion by Larson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit as requested provided the following items are completed by June 8, 1995: 1. All automotive repair work that is done on the premises will only be MINOR as defined in Section 9.103(56). All MAJOR automotive repair must cease immediately. 2. The parking lot be striped and the lot be properly maintained according to City Ordinances. 3. Driveways be upgraded per the City Engineering Departments requirements. 4. Install all required green areas abutting all public right of ways. 5. The dumpster be enclosed. 6. Signage be brought into conformance with the City Sign Ordinance. Roll Call: All Ayes. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR MAY 8, 1995. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 2, 1995 PAGE 3 Public Hearing Sign Variance Case//9504-10 Hollywood Video 4849 Central Avenue N.E. Columbia Heights, Mn. Tina Goodroad presented the request of New Image Neon, on behalf of Hollywood Video, for a variance of 60 feet to allow additional signage on the west and north side of the building located at 4849 Central Avenue. She indicated that Hollywood Video also has requested Site Plan Approval for a 150 linear foot of roof front extending above the roof line, constructed of metal panels that simulate the Hollywood Mountains. She explained that the roof front is proposed on the west and north sides with the proposed signage placed on this metal panel roof front. The highest point of the roof front panels would be ten feet and extends 87 feet across on the west side and 75 feet across on the north side. Ms. Goodroad stated that Section 9.117A(4)(h) of the Zoning Ordinance prohibits any roof top signs. Also, Section 9.117A(10)(b) of the Sign Ordinance for the Retail Business District requires any number of wall signs on any side of a building not to exceed one hundred square feet of total surface area for all wall sign surfaces and limited to one surface per sign. Ms. Goodroad informed the Commission that the reason for the variance request was the need for adequate advertising for Hollywood Video. However, she stated that the location of the proposed video store is on the west side of the shopping center facing Central Avenue having full visibility from traffic flowing both north and south on Central Avenue. It was Staff's recommendation that the variance be denied due to a lack of a hardship as defined in the Zoning Ordinance and lack of compliance with the Sign Ordinance. Greg Rust, representing New Image Neon, was present to propose a different plan of action for signage for Hollywood Video. It was Staff's determination that the new proposal would be within the requirements of the Sign Ordinance and a variance would not be required. Motion by Larson, seconded by Fowler, to deny the 60 square foot variance request for Hollywood Video at 4849 Central Avenue. Roll Call: All Ayes. Co Public Hearing Lotsplit Case//9505-15 Northstar Restaurants, Inc. d/b/a Boston Market Restaurant RE: 5050 Central Avenue PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 2, 1995 PAGE 4 Tina Goodroad presented the request of Northstar Restaurants, Inc. for a subdivision approval for a lotsplit of the property located at 5050 Central Avenue. The portion to be split is a 71.56 foot by 329.72 foot section that is to the rear of the Superamerica lot at 5000 Central Avenue legally described as that part of the north 165 Feet of Lot 14, "Revised Auditors Subdivision Number 15", lying west of the east 261 feet thereof, Anoka County, Mn. She explained that the reason for the request is to start construction of the restaurant on Parcel A while environmental issues are dealt with on Parcel B. Northstar Restaurants will be purchasing Parcel A to begin development, followed by the purchase of Parcel B, once environmental corrections to the soil are completed. She stated that Parcel B is necessary in order to provide adequate parking for the proposed use. The City Attorney, Jim Hoeft, stated tha he has been in discussion with counsel for Northstar Restaurants and has advised Northstar Restaurants that a perpetual easement over and across Parcel B for ingress and egress easements and parking easements would be required before the Subdivision request would be signed. He stated that Parcel B would continue to service Parcel A and would be the responsibility of the business operation to maintain the property (ie. snow removal, clean-up of debri, landscaping, etc.). Within one year of the environmental clean-up, the owner of Parcel B can force the sale to the owner of Parcel A. Mr. Jack Frerichs of 5013 Jackson Street was present to voice his concern regarding the deterioration and previous upkeep of the screening fence between the residences and the businesses. He stated that the fence has never been maintained and that debri has not been contained or cleaned up by the businesses. Motion by Fowler, seconded by Larson, to recommend to the City Council the approval of the lotsplit as proposed based upon the condition that a perpetual easement over and across Parcel B for ingress and egress easements and parking easements be recorded at Anoka County and proof of this recording and the deed brought to the City of Columbia Heights Assessing Department. iRoll Call: All Ayes *THIS ITEM TO APPEAR ON THE AGENDA FOR THE MAY 8, 1995 CITY COUNCIL MEETING. Do Public Hearing Variance Case//950.5-16 Lawrence Nelson 3923 Polk Street N.E. Columbia Heights, Mn. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 2, 1995 PAGE 5 Ms. Goodroad presented the request of Mr. Nelson for a 1.3 foot variance from the required five foot side yard requirement on the south side of his house at 3923 Polk Street. The reason for the request is to construct a 24' x 10' addition to the rear of the structure which will contain a bathroom, laundry room and enlarged bedroom. She informed the Commission that this addition would continue the wall line that is 3.7 feet from the south lot line. This addition will be utilized by Mr. Nelson's elderly father who will be moving in and be cared for by Mr. and Mrs. Nelson once this addition is completed. She informed the Commission that the lot is 55 feet wide. Section 9.108(4)(c) of the Zoning Ordinance requires a 60 foot lot. Section 9.104(3)0) of the Zoning Ordinance pertaining to non-conforming structures states that any alterations that would increase the perimeter may be made, when the alteration improves the liveability thereof and provided that a variance is obtained. Motion by Fowler, seconded by Peterson, to recommend to the City Council the approval of the 1.3 foot side yard setback variance on the south side of 3923 Polk Street due to the narrowness of the lot and the improved liveability the addition will provide. Roll Call: All Ayes. **THIS ITEM WILL APPEAR ON THE CITY COUNCIL AGENDA FOR MAY 8, 1995. E. Public Hearing Special Purpose Fence Case//9505-17 Francis Brantner 970 N.E. 44 1/2 Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Brantner for permission to construct a six (6) foot high special purpose solid board privacy fence at 970 N.E. 44 1/2 Avenue to obtain privacy from the residents to the west of his property. The fence is proposed to be installed along and inside the west side property line from the front corner of the house extending to the rear property line. Mr. Brantner is proposing the solid board fence due to damage already done to the lawn and trees caused by tenants in the rental property to the west and high tenant turnover. The owner believes this type of fence would provide enough of a barrier to control these problems. Mr. Brantner has not obtained the signature of consent from the abutting property owner. Motion by Larson, seconded by Fowler, to recommend to the City Council the approval of the six foot high solid board privacy fence along and inside the west side property line of 970 N.E. 44 1/2 Avenue as requested. Roll Call: All Ayes. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES MAY 2, 1995 PAGE 6 *THIS ITEM 'FO APPEAR ON THE CITY COUNCIL AGENDA OF MAY 8, 1995. Motion by Larson, seconded by Fowler, to adjourn the meeting at 7:45 p.m. Roll Call: All Ayes. Respec?t. fu~sub m itted~ Secretary to the Pla. fining and Zoning Commission CITY COUNCIL LETTER Meeting of: May 8, 1995 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Planning and Zoning APPROVAL ITEM: CUP, Heights Auto Repair '7 ~' ~) BY: Tina Goodroad BY~ NO: Case #9505-13, 5101 University Ave. DATE: May 5, 1995 The request by Heights Auto Repair for a Conditional Use Permit to allow the operation of minor automotive repair at 5101 University Avenue was reviewed by the Planning and Zoning Commission at their meeting of May 2, 1995. Section 9.113(2) (g) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit for the operation of Motor Fuel Stations (minor) and Major Fuel Stations with minor repairs (not to exceed four bays). This location will have three bays. Minor motor vehicle repair is defined in Section 9.103(56) of the Zoning Ordinance as "The replacement of any part or repair of any part which DOES NOT require the removal of the engine head or pan, engine, transmission or differential; incidential body and fender work, minor painting and upholstery service when said service above stated is applied within an enclosed building". The Planning and Zoning Commission unanimously recommended approval of the Conditional Use Permit contingent upon the following items being completed by June 8, 1995: 1. Ail automotive repair work that is done on the premises will only be MINOR as defined in Section 9.103(56). Ail MAJOR automotive repair must cease immediately. 2. The parking lot be striped and the lot be properly maintained according to City Ordinances. 3. Install all required green areas abutting all public right-of-ways. 4. The dumpster must be enclosed. 5. Signage be brought into conformance with the City Sign Ordinance. RECOMMENDED MOTIC,N: Move to approve the request for a Conditional Use Permit that would allow minor automotive repair provided contingency items are satisfied. COUNCIL ACTION: ccag595.no2 A_p91ication For= Rezoning Variance Privacy Pence Conditional Use Permit Subdivision Approval Site Plan Approval Other CITY OF COLUHBIA HEIGHTS Pee,~ R.c.ipt No: 1. Street Address of Subject Property~ 2. Legal Description of Subject Property, 5101 University Avenue App!icant, Name: Sandra Belisle Address: 2022 W. Broadway City/St./Zip St, Paul. MN 55411 Phone: ($12) 521-0321 S ite-. ~-4~-AO~+~ l Description of Request: 4. Owner: Name: Heights Auto Repair Address:S101 University Ave. N.E. City/Sta, t.e~/~ip: Col.Hts, MN 55421 Phone: tOAZ/ 5~Z-Z279 I Zoning: Applicable City Ordinance Number Present Zoning, Present Use Section Proposed Zonin$ Proposed Use To allow the operation of automotTve repair (mTnor1 Reason for Request: See Attachment 8. ~-~ibits Submitted (naps. diagrams, etc.) Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for ~he purpose of inducing ~he City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances o£ the City o£ Columbia Heights Taken By:_ CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: TINA GOODROAD ^. PUBLIC WORKS DIRECTOR/CITY ENGINEER CONDITIONAL USE PERMIT AT 5101 UNIVERSITY AVE. APRIL 26, 1995 Staff has reviewed the site plan and previous minutes of the Planning and Zoning Commission with regard to this site. As it would appear that there will be no changes in the existing access points and that the access points are as required in the previous requirements of the Commission, there is no need for this item to go to the Traffic Commission. As it would appear that there will be no changes in the size of the building and the parking areas, there will not be any requirement for any changes in grading or drainage. MAW:jb 95-272 PLANNING AND ZONING COuHISSION REGULAR MEETING -AGE), September 3, 1985 Page 3 The West 20 feet of the East 150 feet of Lot 2, Block 6, Auditor's Subdivision of Walton's Sunny Acres Third Addition, Anoka County, Minnesota. The East 150 feet of Lot 2 EXCEPT the West 20 feet of the said East 150 feet of LOt 2, Block 6, Auditor's Subdivision of Walton's Sunny Acres Third Addition, Anoka County, Minnesota. Public Hearing Conditional Use Permit/Site Plan App. Case #8509-56 Virgil Nordgren RE: 51'01 University Ave. N.E. Columbia Heights, Mn. Mr. Nordgren is requesting Site Plan Approval and a Conditional Use Permit to operate a car cleaning service business at 5101 University Avenue. The building was formerly a service station but has been vacant since the Fall of 1984. .(Gas tanks were removed April 8, 1985.) The Engineering Department,in a memo dated August 27, 1985, recommends that the southerly-most driveway on University Avenue Service Road be eliminated with full height curb installed and the same be done on the easterly-most driveway on 51st Avenue. They ask that the remaining two driveways be reduced in size to twenty-two (22) feet to meet City Code. (Refer to enclosed memo in your packet.) RECOMMENDATION: Staff recommends approval of the request provided curb cuts next to the corner of 50th and University Avenue be removed and only one curb cut be allowed on 51st Avenue and one on University and that they be reduced to twenty- two (22) feet in width to meet City Code and also that the landscaped area be installed along 51st Avenue and University Avenue and that all other recommendations from the Traffic Commission and Engineering Departments be adhered to. Public Hearing C.U.P. For Accessory Structure Case #8509-57 David Bredesen 5015 Universi;ty Ave. N.E. Columbia Heights, Mn. David Bredesen i~ requesting a Conditional Use Permit to install a 10 foot by 20 foot accessory structure at 5015 University Avenue. The structure would be a cooler which would be used for hanging and storage/processing of venison and is proposed to be located ten (10) feet from the alley. (Ten (10) feet is required in a RB District.) To the best of my knowledge, the processing of venison has been occurring at the site for many years prior to the adoption of the ordinance prohibiting the same. RECOMMENDATION: Staff recommends approval of a temporary structure for a period of three (3) months from October 1 through January 1 to accomodate the deer processing only and then the structure be removed. "' citY OF March 27, 1986 CITY OF COLUMBIA HEIGHTS 590 40th Ave. N. E. :-...'.". .' ...... ':.-.' ,-.. (612) 788-9221 IS OUR BUSINESS" Members of the Planning and Zoning Commission City of Columbia Heights, Minnesota 55421 RE: Regular Meeting April 1, 1986 Commi ss loners: The following is the agenda and related material for the regular monthly meeting of the Planning and Zoning Commission scheduled for 7:00 p.m. on April 1, 1986 in the Columbia Heights City Council Chambers at 590 N.E. 40th Avenue, Columbia Heights, Minnesota. The order of business is as follows: 1. Roll Call. 2. Minutes of the meeting of March 4, 1986 as presented in writing. 3..Petitions, letters and requests: A. Public Hearing Site Plan App,/C,U.P. Case #8604-12 Radco Industries 5101 University Ave. N.E. Columbia Heights, Mn. Radco Industries is before the Commission requesting Site Plan Approval and a Conditional Use Permit to allow the construction and operation of an open sales lot at 5101 University Avenue N.E. The intent of this request is to operate a pickup topper sales establishment. The applicant will utilize the existing building which was formerly a service station. Enclosed in your agenda packet is a copy of the Site Plan submitted by the applicant. By definition, an open sales lot is when land is devoted to the display of goods for sale, rent, lease, advertising or trade where such goods are not enclosed within a building but not including new or used cars or trucks. The subject site is located within the "RB", Retail Business, District which allows by Conditional Use Permit open sales lots subject to specific standards. Enclosed in your agenda packets is a copy of Section 9.116(14) which describes these standards. Bruce G. Nawrocki, Mayor Rita M. Petkoff, Councilmernber Arden J. Hovland, Councilmember Edward M. Carlson, Councilmember Gary L. Peterson, Councilmember EQUAL OPPORTUNITY EMPLOYER PLANNING AND ZONING ~, .tMISSION REGULAR MEETING - AGENDA April l, 1986 .Page 2 GENERAL INFORMATION Applicant: Owner: Requests: Location: Zoning: Surrounding Land Uses: Radco Industries, Inc. Route 3, Box 35A Brainerd, Mn. 56901 M.A.T. Properties 8018 Sunnyside Drive Minneapolis, Mn. 55432 1. Conditional Use Permit to allow the operation of an open sales lot. 1. Site Plan Approval 5101 University Avenue N.E. "RB", Retail Business North: South: East: West: R-3, Residential RB, Residential R-2, Residential Fridley, Residential SPECIAL INFORMATION Lot Dimensions: Building DimensionS: Number o~ Off-Street Parking Spaces: Required Off-Street Parking Spaces: 130.36 feet x 200 feet = 26,072 sq.ft. 30 feet x 70 feet = 2,100 square feet 9 spaces 9 spaces STAFF ANALYSIS Vehicle Circulation: Access to the site will be restricted to two (2) driveways, one twenty-two (22) foot drive via the University Avenue frontage road and one fifteen (15) foot drive via 51st Avenue. All other existing curb cuts will be closed. Landscaping and Screening: A fifteen (15) foot landscaped area abutting 51st Avenue will be provided. A ten (10) foot landscaped area abutting the University Avenue frontage road will also be provided. Along the north property line the required twenty (20) foot landscaped area will be provided abutting the adjacent residential property. In'.conjunction with the landscaped area, the existing slx (6) foot screening fence will be maintained. The existing six (6) foot screening fence will also be maintained along the north-south alley abutting the property. PLANNING AND ZONING(~- 1MISSION REGULAR MEETING - AGENDA April 1, 1986 Page 3 No specific landscaped plan has been submitted which details materials to be installed in the landscaped areas. Prior to approval, this should be submitted for review. All landscaped areas should also be separated from all hard surfaces by a permanent concrete curb. The existing screening fence should be restored to its original condition to provide a minimum of fifty percent (50%) opacity. Drainage and Grading Plan: The existing elevations of the site and building will remain unchanged with the exception of one landscaped area. Lighting: No specific lighting plan has been submitted. Signage: No s~gnage package has been submitted. Site signage wilt be restricted to a total of ~40 square feet. STAFF RECOMMENDATIONS Staff recommends approval of the Conditional Use Permit and Site Plan subject to the following conditions: 1. All curb cuts which are installed or closed along all public right-of-ways be installed in compliance with the requirements of the Public Works Department. 2. A specific landscaped plan be submitted for approval. 3. All required landscaped areas be separated from all hard surfaces by a permanent six (6) ~nch concrete curb. 4. The existing screening fence should be restored to its original condition to provide a minimum of fifty (50%) percent opacity. 5. A specific lighting plan be submitted for approval with no direct source of light visible from the public right-of-way or adjacent land. 6. A specific signage plan be submitted which is in compliance with the requirements of the City's Sign Ordinance. 7. No public address system be installed. Public Hearing Conditional Use Permit Case #8604-13 Little Ceasar's Pizza 4364 Central Avenue N.E. Columbia Heights, Mn. Little Ceasar's Pizza is before the Commission requesting a Conditional Use Permit to allow the construction and operation of prepared food delivery establishment aC 4364 Central Avenue N.E. The proposed establishment will be located in the north end of Central Valu Mall with frontage facing 44th Avenue. PLANNING AND ZONING'CO SSION REGULAR MEETING - AGENDA September 2, 1986 Page 2 Public Hearing Special PUrpose Fence Case #8609-59 Robert Nelson 404 N.E. 40th Avenue Columbia Heights, Mn. Mr. Nelson of 404 N.E. 40th Avenue is requesting permission to install a six (6) foot high redwood privacy fence in the rear yard beginning at the south west corner of the house and extending a distance of forty (40) feet toward the rear along and inside the west property line. RECOMMENDATION: Staff recommends approval of the request as it meets the Fence Ordinance requirements and the adjoining property owners have signed the consent form. Public Hearing Privacy Fence Case #8609-60 David Walburg 4500 N.E. 6th Street Columbia Heights, Mn. Mr. Walburg of 4500 N.E. 6th Street is requesting approval of a seven (7) foot high cedar alternating board non-climbable privacy fence to obtain privacy and for the installation of an inground swimming pool. The fence will be loca'ted in the rear yard commencing at the rear corners of the_hoyse along_a.nd insi~e_.the side property lines to within twenty-seven feet of the.-rear property line and .then across the yard to enclose the pool area. RECOMMENDATION: Staff recommends approval of the fence request as it meets the Ordinance requirements and the adjoining property owners have signed the consent form. Public Hearing Conditi. onal Use Permit Case #8609-61 Donald J. Logelln/Galaxy Auto 5101 University Avenue N.E. Columbia Heights, Mn. Mr. Logelin is requesting a Conditional Use Permit for the operation of an auto service shop and office at 5101 University Avenue as an extension to the present Galaxy Auto location at 5229 University Avenue N.E. In September of 1985, there was a Conditional Use Permit approved by the City Council for the operation of a car cleaning service at 5101 University Avenue. One of the conditions with that approval was that there be no auto repair on the site. Section 9.116(4) of the Zoning Ordinance under Auto Repair requires four (4) parking spaces plus one (1) for each 800 square feet of floor area over the first 1,000 square feet. Based on this, the operation would require six (6) off-street parking spaces, nine (9) are provided on the site plan. Section 9.116(4)(s) of the Zoning Ordinance under Motor Fuel Stations requires six (6) parking spaces plus two (2) for each service bay which would require twelve (12) off-street parking spaces. PLANNING AND ZONING C~"'ISSION REGULAR MEETING - AGEN.., September 2, 1986 Page 3 The 1985 approval given the site included the removal of the canopy. The present applicant wishes to repair the canopy. RECOMMENDATION: Staff recommends approval of the Conditional Use Permit contingent upon the following items being completed prior to occupancy of the building: 1. The screening fence be repaired. 2. The canopy be repaired. 3. The dumpster be enclosed and located by the northeast corner of the building. 4. The westerly driveway on 51st Avenue be closed. 5. The southerly driveway on University Avenue be closed and replaced with full height, City specified curbing. 6. The remaining two driveways be reduced to the City maximum size of twenty-two (22) feet in width. 7. The curbing be installed around the green areas (grass). 8. The parking llot be repaired and parking spaces striped. 9. Install required green areas abutting all public right of ways. Public Hearing Conditional Use Permit Case #8609-62 Gregory Bickford 3957 Polk Street N.E. Columbia Heights, Mn. Mr. Bickford i.s requesting a Conditional Use Permit to allow a home occupation of catalog sales for motorcycle parts by mall and telephone based in the dwelli:ng located at 3957 Polk Street N.E. In your agenda packet there is a copy of a letter sent to Mr. Bickford on August 6, 1986 from Roy Goranson regarding my interpretation oF the home occupation ordinance and copies of letters sent in return from Mr. Bickford. Under Section 9.103(31) of the Zoning Ordinance, a H~me Occupation is described as any gainful occupation meeting all of the following requirements: When engaged in only by persons residing in the dwelling, which does not require additional parking, when evidence of the occupation is not visible from the street, when the principal structure becomes the base of operation for that occupation, and when not involving the retail sales on the site of products produced off the site. RECOMMEDATION: Staff recommends denial of the request as, in Staff's opinion, the request does not meet the Home Occupation criteria as stated in Section 9.103(31) of the Zoning Ordinance. Automotive parts sales are not a listed permitted use within the R-2, Residential District. Public Hearing Variance Case #8609-63 John Farrell 3736 N.E. 2nd Street Columbia Heights,Mn. Mr. Farrell is requesting a twelve (12) foot rear yard setback variance from the required twenty (20) foot setback when the garage doors face the alley. Phone: (612) 572-2279 HEIGHTS iNC OF MPL0 DBA Heights Auto Repair 5101 University Ave. N.E. Columbia Heights, MN 55421 Phone: (612) 521-0321 April 18, 1995 We want to keep the property in a very neat and tidy manner which would be an enhancement to the resident neighbors as well as the City of Columbia Heights. Our business operation will consist of minor automotive repair as defined in Code 9.103 (56) Motor Vehicle Repair - Minor: The replacement of any part or repair of any part which does not require the removal of the engine head or pan, engine, transmission or differential; incidental body and fender work, minor painting and upholstering service when said service above stated is applied within an enclosed building. We are hopeful to be positive addition to the community and neighboring businesses and residents. Sincerely, Ms. Sandra Belisle CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Smrdevant · Counciimembers Donald G. Jolh' Bruce G. Nawrocki Gary L. Peterson Rol~ert W. Ruettimann City Manager Patrick Hentges April 26, 1995 Tom William 5101 University Avenue N.E. Columbia Heights, MN 55421 Dear Mr. William: As per our phone conversation this morning I wanted to remind you of date and time of the Planning and Zoning Commission meeting that will be reviewing the conditional use permit that Heights Auto Repair has applied for. It would be helpful for you or someone from your business to attend this meeting, on Tuesday May 2, 1995 at 7:00 p.m. in the Council Chambers at City Hall. I also wanted you to know what recommendations I have put on the conditional use permit: 1. All automotive repair work that is done on the premise will only be minor. All major auto repair must cease immediately. 2. The parking lot be striped and the lot be properly maintained. 3. Driveway's be upgraded per engineering requirements. 4. Install all required green areas abutting all public right of ways. 5. The dumpster be enclosed. 6. Signage be brought into conformance with City ordinances. A time line for these items to be taken care of will be determined by the Planning and Zoning Commission at the meeting. If you have any questions please call me at 782-2856. Thank you. Sin~c, erely, _ Tina Goodroad Zoning Coordinator cc: Sandy Belisle "SERVICE IS OU,q BUSINESS' E,,.~U,~L ©PC~ORTUNITY Et.4PLOYER THE CITY OF COLUMBIA HEIGHTS 2CES NOT DISCRIMINATE ON THE BAS',S OF DISABIL'.TY '.N EMPLOYMEN? ,DR THE PROVISION C.F SERV!CES 5 l~t AVE. 4;] 22' 51st AVE. · t . -', ~* ,~. : ,...~ ~ : + -,~ ..... -. ..:,; =~':.~.i., .~ ~.~'. ~ 130.3~' ~T ~' ~'~'}'~-~; ....~: .' '~'.~ : '~'~." -- .~ ~.~ ~ ,, . . '. , . . ~ ~ ,. -~ · . .. ~ · ~ ' ... ~ ~-~.. -- , ~ · ,:~ ~,:'. ~ ~'.~ ~ ~:.' 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' '~i ~tI:; ' -, '-. . ' :i .,'~,~.. ' ~"~ ",'t ,/ . . .., / .~.' Z r " ~ m ~1 '..: !., :~ ~ :~ - CITY COUNCIL LETTER Meeting of: May 8, 1995 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Planning and Zoning APPROVAL ITEM: Variance, Lawrence Nelson 7, ~ ~,~) BY: Tina Goodroad BY~ NO: Case #9505-16, 3923 Polk St. N.E. DATE: May 5, 1995 The Planning and Zoning Commission reviewed the request by Lawrence Nelson for a 1.3 foot variance from the required five (5) foot side yard requirement on the south side of his house at 3923 Polk Street. The reason for the request is to construct a 24' x 10' addition to the rear of the structure, which will contain a bathroom, laundry room and enlarged bedroom. This addition will continue the wall line that is 3.7 feet from the south lot line. This addition will be utilized by Mr. Nelson's elderly father who will be moving in and be cared for by Mr. and Mrs. Nelson once this addition is complete. This lot is 55 feet wide and, according to Section 9.108(c) of the Zoning Ordinance, requires a 60 foot lot width. Any alterations that would increase the perimeter may be made, when the alteration improves the liveability thereof and provided that a variance is obtained, according to Section 9.104(3) (j) . The Planning and Zoning Commission unanimously recommends approval of the variance due to the narrowness of the lot and the improved liveability the addition will provide. RECOMMENDED MOTION: Move to approve ti~e request for a 1.3 foot side yard variance for 3923 Polk Street. COUNCIL ACTION: ccag595.no4 CITY OF COLUMBIA HEIGHTS ~pplication For: ~ezoning Variance .~ Privacy Fence Conditional Use Permit . Subdivision Approval Site Plan Approval ., Other 1. Street Address of Subject Property, 2. Legal Description of Subject Property: Applicant .' Name: Address: Phone: '7 Description of Request: 4. Owner Name: Address: Phone: Zoning: Applicable City Ordinance Number Present Zoning Present Use _x..C-,v..x. 8. ~ibits Submitted (maps, diagr~s, etc.) Section Proposed Zoning Proposed Use Acknowledgment and SiKnature: The undersigned hereby represents upon all of the penalties of law, for the pu~ose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all york herein mentioned vill be done in accordance with the Ordinances of the City of Columbia Heights and the lays of the State of Hinnesota. Signature of Applicant: _ ' ~ ~ ~ ~ ~ ~ , .¥/ta..~ Date: ~- I ~., ERTl FI GATE OF SURVEY JAMES I. KURTH LAND SURVEYOR 4201 N. £. STH STREET COLUMBIA HEIGHTS 554Z1 N/,N~BY C~:RTIIF'Y 'T1,4Aq/' 1'HIS SUI~VI'Y. PI.AH. OR RIfPOi~I'' WAS II'I~'PARIrD BY ME ON ~11~1~1~ MY DIRECT II./KII~yIlION THAT I AM A ~.JLY IItE:GIITL/"RIrD I,..A.qO I~RV[YO(q ~./NC)~N TI4Z I,.AW~ OF TH~ ri'A?[ 04r ktlNNE:~OTA M I NNEs(~T~ REGISTRATION NO. 5332 DATE ~ eg' ~ I: ~q 6 ~,, SCALE 1'= ~o' o = IRON MONUMENT I ~ Co~3~*,7~ Nlzm~eo~ I CITY COUNCIL LETTER Meeting of: May 8, 1995 AGENDA SECTION: Communications ORIGINATING DEPT.: CITY MANAGER NO: 7 Planning and Zoning APPROVAL ITEM: Special Purpose Fence, F. Brantner BY: Tina Goodroad BY: ~ NO: #9505-17, 970 N.E. 44 1/2 Avenue DATE: May 5, 1995 The Planning and Zoning Commission reviewed the request by Mr. William Mensh, on behalf of Francis Brantner, is requesting permission to construct a six (6) foot high special purpose solid board privacy fence at 970 N.E. 44 1/2 Avenue to obtain privacy from the residents to the west of this property. The fence will run along and inside the west side property line from the front corner of the house extending to the rear property line. A solid fence is requested due to damage already done to the lawn and trees caused by tenants in the rental property to the west, and high tenant turnover. The owners believe this type of fence would provide enough of a barrier to control these problems. The Planning and Zoning Commission unanimously recommended the approval of the six (6) foot high special purpose fence as proposed. RECOMMENDED MOTION: Move to approve the request to construct a six (6) foot high special purpose fence along and inside the west side property line from the front corner of the house to the rear property line. COUNCIL ACTION: ccag595.no5 CITY OF COLUI~IA HEIGHTS Application For: Rezoning Variance Privacy Fence Cond£t£onal Use Permit Subdivision Approval Site Plan Approval 1~. Street Address of Subject Propertyz 2. Fee, '~ Date Paid /~//1 Le&al Description of Subject Property,. Phone: .'~ Owner: Phone: Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning Proposed Use g. AcknovledKment and StKnature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducin& the City of Columbia Heishts to take the action herein requested, that all statements herein are true and that all york herein mentioned viii be done in accordance with the Ordinances of the City of Columbia HeiEhts and the laws of the State of Minnesota. Taken By:_ o [~:~-NOTI~5 I~ON MONUIVl~NT ~C, AL..~: r' - 75.00 I~E'ANTKL~ IL~5~I~NGF ~170 44 I/2. AVI~ C, OLJ.,,I,,t~A I-~IC~HT~, MN 75.00 NO~'TH HOt~E 75.00 DI~/~NTNI~R k:~Dt~NCE :170 44 I/Z C,O~IA 0 ID~NOTI~ I~ON MONUN~NT 5(_,AL-E' r' - 20' E~D Of= 75.00 CiTY COUNCIL LETTER Meeting of: May 8, 1995 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7 CITY MANAGER' S APPROVAL ITEM: JEFFERSON STREET CLOSING FOR CITY BY: PATRICK HENTGES BY: :~~ PICNIC '7 C DATE: May 4, 1995 DATE NO: As part of the "Celebrate Heights Pride" activities, there will be a City picnic in Huset Park. In order to facilitate the picnic activities, the sponsoring groups are requesting that Jefferson Street, from alley on the north side of the park to the railroad tracks north of 39th Avenue be closed to traffic between 9:00 A.M. and 5 P.M. on Saturday, May 20, 1995. RECOMMENDED MOTION: Move to authorize staff to close Jefferson Street Saturday May 20, 1995, from 9:00 A.M. to 5:00 P.M. COUNCIL ACTION: CITY COUNCIL LETYER Meeting of: 5/8/95 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS ~~ ITEM: PERMITS FOR 1995 JAMBOREE BY: M. Winson BY: ( NO. -7t ~. DATE: 5/3/95 DATE: The Jamboree will be held June 21-25 this year. The carnival, operated by Serie Fun Shows this year, usually arrives a day or two before opening which would require closing off Jefferson St. on Monday afternoon, June 19th. Staff is requesting permission to close Jefferson Street from the alleyway on the north end of Huset Park to the railroad tracks north of 39th Avenue providing appropriate arrangements are made with various City departments including the application and payment of necessary licenses and permits and that appropriate deposits are submitted. The annual Jamboree Parade will be held on Friday, June 23, 1995, beginning at 6:30 P.M. The parade route is the same as previous years. Staff is recommending that the City Council authorize the Police Department to issue a parade permit for the Jamboree parade. Attached please find a memorandum from the Recreation Department regarding fireworks display in conjunction with the Jamboree. In the past, the City has coordinated and assisted financially with fireworks display on the 4th of July. The City of Columbia Heights along with VFW Post 230 and the Athletic Boosters have been a major supporter of the event. This year, the Columbia Heights Lion's Club has requested that the f'treworks display be moved to Saturday, June 24th, in conjunction with the Jamboree Celebration. They feel that the fireworks could be a major draw to improving attendance at Saturday's events. The Recreation Department, Fire Department, and the Lion's Club will work with the fireworks providers to properly size the £ureworks shells so as not to conflict with the crowd or the carnival activities. The City in the past has budgeted approximately $2,000 for the fireworks display, with typically $1,000 going towards satellite toilets and entertainment, and the other $1,000 going towards the actual display. In the event the Council authorizes participation in the June 24th event, the Recreation Department will assist the Columbia Heights Lion's Club in arranging fireworks display and soliciting additional funding. At the conclusion of this year's event, City staff will file a report relevant to having the display in conjunction with Jamboree vs. a traditional July 4th event. RECOMMENDED MOTION: Move to authorize staff to close Jefferson Street from Monday afternoon, June 19th through Sunday, June 25th. RECOMMENDED MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree Parade to be Held on Friday, June 23, 1995, at 6:30 P.M. after approval from the Minnesota Department of Transportation is received for the following streets: Central Avenue at 45th Avenue to 40th Avenue; west on 40th Avenue to Fifth Street; and Fifth Street to Mill Street. RECOMMENDED MOTION: Move to authorize fireworks on June 24, 1995, in conjunction with the Jamboree activities and to appropriate up to $2,000 from fund 101411104377. COUNCIL ACTION: CITY COUNCIL LETI'ER Meeting of: 518t95 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS ~) ~ ITEM: PERMITS FOR 1995 JAMBOREE BY: M. Winson BY: DATE: ~- 5~ ~-' NO. --~, D' DATE: 5/3/95 The Jamboree will be held June 21-25 this year. The carnival, operated by Serie Fun Shows this year, usually arrives a day or two before opening which would require closing off Jefferson St. on Monday afternoon, June 19th. Staff is requesting permission to close Jefferson Street from the alleyway on the north end of Huset Park to the railroad tracks north of 39th Avenue providing appropriate arrangements are made with various City departments including the application and payment of necessary licenses and permits and that appropriate deposits are submitted. The annual Jamboree Parade will be held on Friday, June 23, 1995, beginning at 6:30 P.M. The parade route is the same as previous years. Staff is recommending that the City Council authorize the Police Department to issue a parade permit for the Jamboree parade. Attached please find a memorandum from the Recreation Department regarding fireworks display in conjunction with the Jamboree. In the past, the City has coordinated and assisted financially with fireworks display on the 4th of July. The City of Columbia Heights along with VFW Post 230 and the Athletic Boosters have been a major supporter of the event. This year, the Columbia Heights Lion's Club has requested that the fireworks display be moved to Saturday, June 24th, in conjunction with the Jamboree Celebration. They feel that the fireworks could be a major draw to improving attendance at Saturday's events. The Recreation Department, Fire Department, and the Lion's Club will work with the ftreworks providers to properly size the ftreworks shells so as not to conflict with the crowd or the carnival activities. The City in the past has budgeted approximately $2,000 for the fireworks display, with typically $1,000 going towards satellite toilets and entertainment, and the other $1,000 going towards the actual display. In the event the Council authorizes participation in the June 24th event, the Recreation Department will assist the Columbia Heights Lion's Club in arranging fireworks display and soliciting additional funding. At the conclusion of this year's event, City staff will file a report relevant to having the dispiay in conjunction with Jamboree vs. a traditional July 4th event. RECOMMENDED MOTION: Move to authorize staff to close Jefferson Street from Monday afternoon, June 19th through Sunday, June 25th. RECOMMENDED MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree Parade to be Held on Friday, June 23, 1995, at 6:30 P.M. after approval from the Minnesota Department of Transportation is received for the following streets: Central Avenue at 45th Avenue to 40th Avenue; west on 40th Avenue to Fifth Street; and Fifth Street to Mill Street. RECOMMENDED MOTION: Move to authorize fireworks on June 24, 1995, in conjunction with the Jamboree activities and to appropriate up to $2,000 from fund 101-411104377. COUNCIL ACTION: May 1, 1995 William G. Warden Roadway Regulation Supervisor Minn. Dept. of Transportation 2055 North Lilac Drive Golden Valley, MN 55422 Dear Mr. Warden: The City of Columbia Heights will be having their annual Jamboree from June 21-25, 1995. As part of their yearly celebration, a parade is held. This year it is scheduled to begin at 6:30 P.M. on Friday, June 23. We are requesting a parade permit for this activity. We have conducted this parade and necessary traffic control for many years without any difficulty. Our plan is to have the parade proceed south on Central Avenue, using both the southbound lanes from 45th Avenue to 40th Avenue. We detour both the north and southbound traffic into the northbound lanes. Each direction will be reduced to one lane of traffic. We place large advance warning signs approximately 1V2 to 2 blocks prior to the initial spot controlled for parade traffic which is at 39th and at 46th Avenues. At each of these locations we will have large stand-up street barricades, using plastic pylons to direct traffic into a single lane each direction. At each of these two locations there will be two uniformed officers and a marked squad car with red lights rotating. The entire length of the detour will have plastic pylons to separate the lanes of traffic and there will be at least one uniformed officer at every intersection to assist in the movement of traffic. All traffic signals are turned off during the parade. The parade usually gets off Central Avenue and the traffic restored to normal situation by 9:00 P.M. We have also advised MTC of the detour so that they can reroute their buses as needed. While the parade is moving south on Central, there is adequate room to allow for the free movement of all emergency vehicles. Enclosed is a map of the parade route. If you need additional information, please advise me. Thank you in advance for your assistance. Sincerely, mid 95-111 Enclosure Leonard M. Olson Acting Police Chief Ill ,.,.,,_.l' l_' ' ' ~ I~ i I J t I ~.,1~~~~ '~ '~1 .. I,-. I II~~1 I1I~~ ItI~1.. ' ~ ~1 Il II J~~t Il t----~I ,. · 0 n May 1, 1995 Mr. Dick Loeffier Metropolitan Transit Commission 560 North Sixth Avenue Minneapolis, MN 55411 Dear Mr. Loeffier: This is to notify you that the annual Columbia Heights Jamboree Parade will be held on Friday, June 23, 1995, starting from the side streets in the area of 45th and Central Avenue N.E. at approximately 6:30 P.M. and lasting until approximately 9:00 P.M. The parade route is as follows: From 45th Avenue, southbound lane on Central Avenue to 40th Avenue, west on 40th Avenue to 5th Street, south on 5th Street to Mill Street, where it will disband. Northbound traffic lanes will be used for both north and southbound traffic. 40th Avenue from Central to University will be closed. 44th Avenue from Central to Jefferson will be closed. Buses will only be allowed to turn on 37th and 49th Avenues during the parade. There will be no east-west crossings on Central Avenue from 38th to 48th Avenue during the parade. Your compliance with the routing of bus traffic to these restrictions will be appreciated. If there are any questions, please contact me at 788-2844. Sincerely, mld 95-112 Leonard M. Olson Acting Police Chief TO: FROM: DATE: RE: CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT PAT HENTGES, CITY MANAGER JOHN HERBERT, PROGRAM COORDINATOR 1 MAY, 1995 FIREWORKS DISPLAY Mr. Russell Paulson, president of the Columbia Heights Lions Club, requests that city staff again coordinate the annual fireworks display. Mr. Paulson also requests that the date of the display be shifted from Tuesday, July 4 to Saturday, June 24, because such date will encourage fireworks attendees to patronize the jamboree carnival which is already scheduled at Huset Park. The program coordinator has contacted members of VFW Post 230 and the Athletic Boosters regarding financial support for the event, and both organizations have expressed interest in again providing funds. The Lions Club will also donate a sum which is yet to be determined. It is the recommendation of the program coordinator that the city coordinate the event on Saturday June 24, and that staff immediately contact area businesses to solicit additional funding for the display. A solicitation letter has been drafted and will be mailed if so directed. CITY COUNCIL LETTER Meeting of: May 8, 1995 AGENDA SECTION:,~ OLD BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER' S NO: CITY MANAGER' S APPROVAL E~~ ~ ITEM: APPROVE ADJUSTMENTS TO RATES FOR BASIC BY: LINDA M_AGE BY: NO: AND OTHER FRANCHISE CABLE FEES ~' A~ DATE: May 2, 1~/~/~ ' ~._~E: On February 10, 1995, City staff received notice from Meredith Cable that they would be adjusting rates for Basic and Preferred Service levels beginning April, 1, 1995. The adjusted rates would result in the basic rate changing as follows: Prior Effect- to ive 4/1/95 4-1-95 BASIC SERVICE OTHER FRANCHISE FEES TOTAL BASIC $7.48 $7.63 $1.96 $1.83 $9.44 $9.46 The City of Columbia Heights, as the rate regulatory authority, has 30 days (plus an additional 90 days if an order is passed to toll the review) to review the information and determine whether the proposed rate increase to basic service is within the FCC's standards for updating basic service rates. At the Council meeting of February 27, 1995, the City Council adopted an order tolling the initial thirty day period for the review of the proposed rates for an additional ninety days in order to complete an assessment of the proposed increase, and issued an interim order permitting the basic increase to go into effect April 1, 1995, subject to rollback and refunds. Staff and the cable attorney for the City have reviewed the proposed rate adjustment and have found everything to be in order. Thus, at their meeting of April 20, 1995, the Columbia Heights/Hilltop Cable Communications Commission passed a motion recommending that the City Council approve the adjustments to the rates for basic and other franchise fees, effective April 1, 1995. RECOMMENDED MOTION: Move to approve the adjustments to the rates for basic and other franchise fees, requested by Meredith Cable, effective April 1, 1995. COUNCIL ACTION: .Cable Kevin C. Griffin President & General Manager 934 Woodhill Drive Roseville, MN 55113 February 10, 1995 Chairman Dennis Stroik Columbia Heights/Hilltop Cable Commission 3938 Polk Street NE Columbia Heights, MN 55421 (Fax) 612/483-9184 612/483-3233 FEB I e, 1995 t~ NaGER Dear Chairman Stroik: Please be advised that Meredith Cable will be adjusting rates for both the Basic and Preferred Service levels beginning April 1, 1995. Basic rates will go from $7.48 to $7.63 before franchise fees and the FCC regulatory fee, the Other Franchise (PEG). Fee will go from $1.96 to $1.83 and the Prefe._~..ed rate will go from $12.12 to $12.88 before franchise fees. The Late Fee assessment will go from $4.50 to $5.00. Equipment rates are not being adjusted at this time. The Basic Rate is being increased as a result of inflation for the time period of September 30, 1993 to June 30, 1994 and changes in our basic programming expenses. The Other Franchise Fees are being lowered due to the growth of subscribers in your area. FCC Form 1210 and a summary of Other Franchise Fee costs are enclosed for your review. As you know, your commission regulates our Basic rate (inclusive of the Other Franchise Fee) and equipment rates. You must either approve or deny our proposed increase, or adopt a tolling order, within 30 days. The FCC regulates our Preferred Service rate. The Preferred Service rate goes into effect upon 30 days notice to the FCC, the local cable commission and our subscribers. Historically, Meredith has implemented rate adjustments at the same time for all tier levels. This has proven to be much less confusing to subscribers and is more efficient. Therefore, I would like to request that Meredith be allowed to implement the new rates for Basic and Other Franchise Fees at the same time we adjust our Preferred tier on April 1, 1995. Specifically, in the event the Commission has not completed its assessment of the proposed increase and/or decrease within the initial 30-day review period, we would request that the Commission adopt both a tolling order permitting the Commission to continue its review of the increase and an interim order permitting the basic increase to go into effect April 1, 1995, subject to rollback and refunds. Meredith Ltr./Stroik February 10, 1995 Page Two will keep records regarding payments of the increased rate so that, in the unlikely event that the Commission's review subsequently concludes that a rollback and refunds are warranted, refunds can be made back to April 1, 1995. Meredith will follow the same plan for implementing refunds and interest as described in the refund plan submitted to you last year. I have attached a copy of the letter and rate fnformation that is being sent to our subscribers in your area for your information. Should you desire further information please feel free to contact me directly. Sincerely, Kevin C. Griffin KCG/grs Attachments cc: L. Magee Tom Creighton, Esq. Kathi Donnelly-Cohen Lee Sheehy Fedad Commiaicatioos Commbsi~)a, Wulkhgtoo, D.C 20554 Approved by:. OMB 3060-0595; Ezpire~: 4/30/9? FCC FORM 1210 UPDATING MAXIMUM I~BItMz z izoD RATI~ POR ~,.BOULA'I'g-,D C~zt~-~- S~YICBS 'UPDATE PO{tM' Commuuit~y Unit Identifier (CUID) of Cable System MN0~;0233 Dote of Porn Submission Pebt~ry 10,1995 Nome of Cable Operator M~.UF.F)FFH CAm-F- Maillug Addrm of Cable. Operator 934 WOODmLL DRIVE ~O$~'y'IT -T-I~- t MN Nome Bud Title of penon compiethg this fora: K~VIN C. ORIPPIN~I*_RF-q!DENT/OENKRAL MANAOER Telephone number 612/483-3233 Number &12/483-9184 Name of Local Franchising Authorit~ CoLuMBIA HEIGHTS/gILL'FOP C~k.I~T~ COMMUNICATIONS COMMISSION Mailing Address of Local Pronchislng Authorit~ 590 40TH AVENUE NE City Ist'~'' I:/''1]' C°de COLUMBIA H~IOHTS { MN F$421 Page l Lotus3.1+; Version 2.0 FCC Form 1210;, May 1994 Federal Communications Commission, Washington, D.C. 20554 Approved by: OMB 3060-0595; ~q~ires: 4/3019.7 1. Status of FCC Form 1200 Filin]~ [eater aa t~, in the appropriate box] A. Is this form belt[ filed along with an FCC Porto 12007 la. If yon answered 'No' to LA., has aa FCC Form J.200 previouly been filed With the FCC? If yes, enter the date filed: 08/12/94 (mm/dd/yy) If you are Filing this form with your Local Franchising Authority, but have not submitted an P~C F~rm 1200 to it, a copy of the previously filed FCC Form 1200 must -__,~"_-,_mpaay this form. Has an FCC Form 1200 previously been filed with the Local FranchisinI Authority? If yes, enter the date filed: 08/12,~94 I (ml/dd/yy) If yon are f'ding this form with the FCC, but have not submitted an FCC Porto 1200 to the FCic3, a copy of the previously f'fled fo original FCC Form 1200 mast accompany this form. 2. Status of Previous Filing of FCC Form 1210 [eater au ~ in the appropl-hte boX] A. Is this the first FCC Form 1210 f'fled in any jurisdiction? B. If you answered 'No' to 2.A., has au FCC Form 1210 previouly been filed with the FCC? If yes, elteF thc date of the most recelt [ding: (mm/dd/y~) If you are filing this form with your Local Franchising Authority, but have eot submitted aa FCC Form 1210 to it, a copy of the previously filed FCC Form 1210 must accompany this form. C. Has aa FCC Form 1210 previously been filed with the Local Fraachlsia[ Authority? If yes, enter the date of the most recent f'fling: mmldd/~) If you are filing this form with the FCC, but have not submitted aa FCC Form 1210 to the FCC, a copy of the previously filed fo original FCC3 Form 1210 must accompany this form. 3. Indicate the time period for which this form is being Fried. 4. Cable Programming Services Complaint Status [enter aa "~ in the appropriate box] A. Is this form beimg f'fled in response to aa FCC Form 329 complaint? If yes, eater the date of the complaint; YF.S (mm/dd/yy) Page 2 Lotus3.1 +; Version 2.0 FCC Form 14210; May 1994 · Federal Comnumicationt Commission, Washia;ton, D.C. 20554 Approved by:. OMB 3060-0595; Expires: 4/30/9'/ MODULE A: TRANSITION RA'FP.~ & PULL n~tnUCTION P.%TF..S FROM I'~EVIOU~ PILING OP PCC PORM 1200 OR PCC PORM 12 A1 T_r~t~t~oa Rate per Tier (Previous) Basic Tier 2 Tier 3 Tier 4 Tier Page 3 Lotus3.1 +; Ven~on 2.0 FCC Form 1210; May 1994 Feder*l Communications CommisSion, W~hiagtoa, D.C. 20554 Approved by:. OMB ~060-0595; Expires: MODULE B: CALCULATINO CURRENT & NET EXTERNAL COSTS a b c d · Line Line Description ~mi~ Tier 2 Tier 3 Tier 4 Tier 5 BI Current Programming Costs Bla C-o--a! of Old Programming per Tier ~.$T'/.~00 $15,7~6.7600 $0.0000 $0.0000 ~d}.0000 Blb Cost of Pgming. Shifted from other Tiers $0.0000 $0.0000 ~d}.0000 $0.0000 $0.0000 BIc Cost of New Programming per Tier $0.0000 $0.0000 $0.0000 ~4}.0000 $0.0000 Bld Cost of Pgming. Shifted to other Tiers $0.0000 Ble f'_nlt of Pgming. Dropped from System per Ti $0.0000 $0.0000 $0.0000 $0.0000 $0.0000 Blf Total Pgming. Costs per Tier [Bin+B-lb+Bio] '":='~' '" ...... B2 Current getransmisaiou Couseul Fees $0.0000 $0.0000 $0.0000 $0.0000 $0.0000 B4 Margins: Pgmiug. & Retraus. per Tier [B3 x .0751 .'-~,$~' ':'- i;i84~00~I =:'i';'~i$0.6~0' ~ '=",°$0,0000 "~ - $0~0000 B5 Total Pgmi~g. & Relraus. Costs per Tier [B3+B4] ,~$621.1'995 , B6 Taxes per Tier $0.0000 ~- - ~0.0000 :$0.0000 $0.0000 $0.0000 ~ B7 Franchise Relaled Costs per Tier $0.0000 $0.0000 $0.0000 $0.0000 $0.0000 B8 Total Current Ext. Costs per Tier lB5 +BT+BT] · · -~621.1995 ~16,~70.~6~0 :~$0.0000 i "~$0.0000 .'~ "$~0000 B9 Current Subscribers per Tier 3931.0000 3827.0000 0.0000 0.0000 0.0000 Bl0 Current Ext. Cosls per Tier per Sub. [B~ / B9] '":$0.1580 . ~$4.4~45 I ' "~0.0000 '-~.~$0.0000 I' ' $0.0000 Previous F.~te~'~al Bll Previous Programming Cost Ad~ustmeu! for Firs! Filing of FCC Form 1210 BI la Programming Costs per Tier fro~ For~ 1200 $540.9300 $1~,192.0800 $0.0000 $0.0000 $0.0000 Bile Subscribers per Tier as of 3/31~94 3~04.0000 ~702.0000 0.0000 0.0000 ~ 0.0000 Blld Programming Margin Adjustment [Bllb/Bllc] '$0.0107 .'-$0.2671 ' $0~0000 . $010'000 $0.0000 B12 Retrausmission Consent Adjustment for your Form 1210 Filing for the period iur. ludiug October 6. 1994 B12a Previous Retrausmission Consent Fees per Tier $0.0000 I $0.0000 $0.0000 ~0.0000 $0.0000 Bl2b Grossed-Up Prey. Consent Fees [Bl2a · 1.075] $0.0000 ,'.$0.0000 ' ~ $0.0000 =i~$0.0000 _i$0.0000 Bl2c Previous Number of Subscribers per Tier 3804.0000 3702.0000 0.0000 0.0000 O.0000 Bl2d Retransmlssiou Margi~ Adjustmeu! [B12b/B12c] .$0.O0OO '~=$0.0000' ~='~$0.0000 BI3 Previous Ext. Costs per Tier per Sub. [See lustructi $0.1582 ~3.5896 $0.0000 S0.0000 $0.0000 B14 Adj. Prey. ~-xt. Costs lB11d+B12d+B13] ~, -~0~1689 .;, ~3.~567 %~%$0.0000 :~$0.0000 ~.~$0.0000 C~e~e in E~lerual Coat* Page4 Lotus3.1+; Version 2-0 FCC Form 1210; May 1994 · Federal Communications Commission, Washington, D.C.. 20554 Approved by:. OMB ~-0595; F.~ires: 4/30/97 MODULE C: NON-]~X3~RNAL (:OST ADJUSTld~NT POi ~HANIq'~L CHANOF. q a · c d · ine p..L. Tier 2 Tier $ Tie~ 4 Tier M.0000 C! Line D~tiom Previous Number of Re%ulated ~-h~mm~ per Tier (::u~=t Number of Regulated _f~_,_,_,,I, per Tier C3 Net Re~. (:ha·reel ~·an~es per Tier [C2 - (:1] Sum of Previous Channels [mum Cl eoL o-el C$ Sum of Gurrant Chauels [mum (:2 ~oL Averafe of Previoum and Ne~ Channels Adjustment per Channel [mee table] (:8 Non-F.x~ernal C~mt _A~_.i,,t_~__-~t per Tier [(::3 · 21.0000 21.0000 M.0000 MODULE D: ADJUSTINO TRANSITION RATE POR ~-RKNO]~ IN EXTI~RNAL ~ AND CHANNEL CHANOES Lime Lime D_,~=:_:~pfio· 1~,i,: Tier 2 Tier 3 Tier 4 Tier $ D4 Updated Trmumltio, Rate per Tier [DI +D2+ D3] MODULE E: ADJUSTING PULL REDU~I3ON RATE FOR INFLATION, CHANOF~ IN EXTERNAL COSTS AND CHANNEL CHANG] · b c d · Lime Line Description BesJc Tier 2 Tier 3 Tier 4 Tier $ Page 5 L.otu3.1+; Vefliom 2.0 FCC Form 1210; May 1994 Federal Communications Commission, Wuhington, D.C. 20554 Approved by:. OMB 3060-0595; Expires: 4/'30/97 MODULE P: COMPARISON OP TRANSITION AND PULL REDUCTION RATES a b ¢ d · Line Line Description Basic Tier 2 Tier $ Tier 4 Tier Fl Current Subscribers per Tier lng] F2 Weighting Factor IF1 col a-e / Fl col a] Updated Transition Rate F4 Weighted Transition Rate IF2 · F3] ..... PS Aggregate Transition Rate lsam F4 col. a-el F6 Updated Fan Reduction Rate l~l -'~'=~:.~i~2S2~ !~2.rTs~ , =~-~0~0555' ~.--.'-.~:.~.0000~ ~'~ ~:~0:00o0 Ir/ Weighted Fall Reduction Rate IF2 · F6I COMPARE LINES F5 AND If F5 is larger than Fg, eater the tier rate~ from Line F3 (your updated transition rate) in Line 1~ below. If F8 is lar~er than FS, eater the tier tares from Line F6 (your.Updated full reduction rate) in Line 1~ below. Note 1: The mLfimnm permitted rate figures do not include franchise fees. The amounts billed to your subscribers will be the sum of the app permitted rate and any applicable franchise fee. Note 2: The maximum permitted rate figures do mot take into account any refulf~ liability you may have. If you have previously been ordered or yosr local franchising authority to make refunds to subscribers, you are mot relieved of your obligation to make such refunds regardless of the permitted rule may be higher than the contested rate or your current rate. CERTIFICATION STATEMENT WILLFUL FALSE STATEMENTS MADE ON THIS FORM ARE PUNISHABLE BY FINE AND/OR IMPRISONMENT U.S. CODE TITLE lg, SECTION 1001), AND/OR FORFEITURE (U.S. CODE, TiTLE 47, SECTION 503). certify that the statements made in this form are true and correct to the best of my knO. Wledge and belief, amd are made in good faith Name of the Cable Operator Signature .~- /. ' _ ,. February 10, 1995 PRESIDENT/OF. NERAL MANAGER Page 6 Lotux3.1+; Version 2.0 FCC Form 1210; May 1994 Federal Commumicalions Commission, Washington, D.C. 20554 Approved by:. OMB 3060-0~95; Expires: 4/30/9? TABLE A. NON-EXTERNAL COST ADJUSTMENT FOR CHANOES IN' CHANNEt. S Averqe Channels , Adjustment From: 3'0: I~r dtannel ? ? S0.~2 ?.~ ?.S S0.45 $ 8 I0.40 9.5 9.5 ~o ~o! so~7 105 105 ~0.2~ 11 11 ~0.22 11.5 11.5 12 12 ~0.19 ~ 12~ ~0.17 13 13 ~0.16 13.5 13.5 ~0.15 14 14 S0.14 14.5 14.5 ~0.13 15 15.5 ~0.12 16 16 ~0.11 16.5 17 $0.10 17.5 18 ~0.09 18.5! 19 ~0.08 19.5 21.5~ 46.5 99 $0.01 Page 7 Lotu3.1 +; Version 2.0 FCC Form 1210; May 1994 PEG FEES - 1995 Columbia Heights SCHOLARSHIP SALE PAYMENT AMORTIZATIq EQUIPMENT GRANT OPERATING GRANT/EXPENSE UNIVERSAL SERVICE TOTAL ESTIMATED SUBS SCHOLARSHIP SALE PAYMENT AMORTIZATI¢ EQUIPMENT GRANT OPERATING GRANT UNIVERSAL SERVICE 4/1/95 $0 $o $10,546 $70.193 $6.715 $87,4551 3,975} $0.00 $o.oo $0.22 $1.47 $0.14 Meredith I dli, 934 Woodhill Drive Roseville, MN 55113 Customer Service: 612/483-9184 612/483-9999 Dear Meredith Cable Customer. We would like to take a moment to thank you for being a Meredith Cable subscriber. We appreciate your business and remain committed to providing you with the best customer service possible. Should we ever fail to meet your expectations, please bring it to our attention so we can do our best to correct the situation. An important part of our commitment to our customers_ts keepM_g_y_o.u .info..~d of changes that will affect your cable service and rates. During 1995, Meredt Cable will make changes to rates and the channel lineup. These changes will come in a couple of stages with the first one beginning in April of this year. Effective with your April, 1995 cable bill, be rates for Basic cable service and Preferred cable service will be adjusted in accordance with the guidelines provided by the Federal Communications Commission. The adjustments we are permitted to make are the result of inflation over the nine month period encompassing September 30, 1993 to June 30, 1994 and changes in our programming expenses. The specific rate adjustment(s), and a listing of all rates in your community are detailed on the enclosed chart. That chart also lists the name and address of your local franchise authority who regulates basic cable rates. The FCC Cable Services Bureau's phone number and address are also listed as they reg~. late 9u.r Preferred Service. You have a right to file a complaint with them within 45 days of the Preferred Service increase first being reflected on your bill. In addition, Meredith Cable is exploring the opportunity of adding another service or two of programming to the cable lineup sometime in the near future. That addition will be followed by a realignment of the entire channel lineup in early summer. The result of these two actions will be expanded and improved viewing options that we hope you, the customer, will enjoy. We are also pleased to remind you that our customer service representatives are on call 24 hours a day, seven days a week. This extensive customer service is only one of the many ways we strive to provide a prompt, professional response to your needs. Thank you for spending your entertainment dollars with Meredith Cable. Kevin C. Griffin President & General Manager TO CITY COUNCIL MAY 8, 1995 *Signed Waiver Form Accompanied Application APPROVED BY BUILDING INSP. CONTRACTORS Fisher Development Lino Lakes Blacktop Maple Grove Heating & A/C Metro Chimney & Masonry Northern Asphalt Const. Riven Services Dale Sorensen Co. Stahl's Siding 1995 LICENSE AGENDA LICENSED AT 1485 Bayshore Blvd. CA. 502 Lilac St. 401 County Rd. 81 14808 Portland Ave. S. 11064 Raddison Rd. N.E. 10400 Hillside Lane 150 W. 88th St. 6972 Ashwood Rd., 105 FEES $ 40.00 4O.OO 4O.OO 4O.OO 40.00 40.00 4O.OO 4O.OO FIRE, BUILDING, SAFETY & HEALTH, ANOKA COUNTY FRESH FOOD/CATERING TST Catering 604 N.E. 4Oth Avenue 50.00 Antonio Marlo Moran ***CONTINGENT UPON FINAL INSPECTION AND APPROVAL BY ANOKA COUNTY HEALTH*** POLICE DEPT. GAMES OF SKILL *Pinball Plus John Michael Ross 4315 Central Ave. 50.00 PUBEIC WORKS DIR,' TREE SERVICES *Jim Nelson Jim's Tree Service within the City 50.00 00LICE DEPT. TAXICAB DRIVERS *Duane Shurson 329 Monroe Street 20.00 TAXICAB VEHICLES POLICE DEPT. *YELLO~4 TAXI SERVICE 1 taxicab vehicle #304-S 75.00 CITY COUNCIL LETFER Meeting of: 5/8/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: APPROVAL OF PLANS AND AUTHORIZATION BY: M. Winson d~ BY: NO. TO SEE roDS re.X_, S ET'S RECONSTRUCTION PROJECT - #9229L./ /~ Staff has prepared plans for the reconstruction of Mill Street from 5th Street to 40th Avenue. This street is a designated Municipal State Aid route. The reconstruction will include new base and pavement courses, concrete curb and gutter, sidewalks and ornamental lighting. Minor improvements will be made to the existing storm sewer system and the existing brick sanitary sewer manholes will be replaced with concrete units. The existing watermain has been evaluated and although there is some sealing in evidence, staff does not feel that the main needs to be replaced at this time. Some minor landscaping, paving and curb and gutter improvements will be made on City property as part of the project. The overall estimated construction cost is $290,000. It is anticipated that State Aid will cover $280,000 of the cost and the City will be responsible for the remaining $10,000. The City costs break out as follows: Manhole replacement $7,000 Hydrant relocation $3,000 Staff is awaiting approval of the plans by Mn/DOT. Approval is expected within the next 90 days and it is anticipated that a contract would be let in late August with construction in September. If there are significant changes in the plans or cost participation based on Mn/DOT review, staff will bring the project back to the Council. RECOMMENDED MOTION: Move to approve the plans and authorize staff to seek bids for Project #9229, Reconstruction of Mill Street, MSAS Route #120. MAW:jb 95-290 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: May 8, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER ~-~ APPROVAL NO: Fire ITEM: SCBA Purchase BY: Charles Kewatt ,a BY: ('-~1~ NO: C/.~. DATE: May2, 1995 DATE: Authorization is requested to purchase twenty (20) Self-Contained Breathing Apparatus (SCBA) units for the Fire Department from Continental Safety Equipment, Inc. Listed below are the bids from Continental Safety Equipment, Inc. and Eddy Brothers Company. Continental Safety Equipment, Inc. sells Survivair units, includes a $5,000 trade-in allowance, and offers a six-year warranty. Eddy Brothers Company sells I.S.I. units, does not includes a trade-in allowance, and offers a five-year warranty. SURVIVAIR I.S.I. Unit Price Total Price Unit Price Total Price 20 Complete Units $1,340.00 $26,800.00 $1,370.00 $27,400.00 20 Spare Hoop Cylinders 262.50 5,250.00 296.50 5,930.00 20 Facepieces 158.29 3,165.80 159.50 3,190.00 2 SCBA Cases 99.00 198.00 80.30 160.60 Subtotal 35,413.80 3 6,680.60 Trade-in Allowance (5,000.00) 0 Total 30,413.80 36,680.60 Six-year warranty Five-year warranty The Fire DeparUnent is seeking authorization to make the purchase from Continental Safety Equipment, Inc. at a total of $30,413.80. An additional amount of up to $400.00 is requested to cover the cost of a spare-parts inventory for the units. This purchase is budgeted in the Capital Equipment Replacement Fund. RECOMMENDED MOTION: Move to authorize the purchase of twenty (20) complete Survivair SCBA Units from Continental Safety Equipment, Inc. at a total cost of $30,413.80, with funding to come from Capital Equipment Replacement Fund 431-42200-5180; and that an additional amount of up to $400.00 be authorized for a spare-parts inventory. 95 -94 Attachments COUNCIL ACTION: -1995 08:35 CONTINENTAL (612)454-3217 ,.,UN'I'IN EN TAL 4 A P ~: '1" ¥ ! Q L~ i p b~ m 1~ T .~o Road * F.,~an, MN 5~121-2296 * Phone FAX 612.-454-321 ? SAME CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT 552 MILL STREET · BIL4~CH OFI~CE. CONTINENTAL SAFETY RQU I PM.~%rf, INC, 101a - 1 lt~ S~'tt~.'t N,E, ¢..~dar Raptd~, IA ,~2402-&812 l~e: 187 P. 02 REPR I NT OO~e~'7 1 0~,/1'7t~5 C,I~,Y,,: OF'"COLLIMBI:A 1"I~ISHT$ ~IRIB'.DE~.~RTMENT :~ ~ MILL STREET N.E. COLUMBIA HTS.. MN 55~1 TOTAL P. 02 $CB¢~ BID 07/~0/~ L NET ~0 DAYS O1 PS:EPAID DIRECT CYLINDERS ~18 HOOP.CYL. ~0 EA ~-~'.~0 EA 5E~O.O0 ~ACEF'~ECES SI6MA/FAOEPIECEB ~0 EA 15B,,29 EA 31tb~.$0 ( CGM, M,. Arr.4 ~838-~? ~CBA CA~E SEE ATTACHED FOR FACTORY SERV AND WARRANTY TRADE-IN: 5000. O0 ee BCBA Ol ~TEEL THANK; YOU FOR THEe: - OPPORTUNITY TO szRvz YOU, m COLUMBIA HEIGHTS FIRE D~PARTMENT ALTERNATE BID FOR SCBA WITH HOOP WOUND CYLINDERS. 20 COMPLETE UNITS (30 Min ~) WITH HOOP WOUND CYLS. & FACEPIECES 20 SPARE HOOP WOUND CYLS. 20 SPARE PACEPIECES 2 HARD CASES $1370.00 ea = $ 27400.00 296.50 ea = 5950.00 3190.00 160.60 36680.60 159.50 80.30 TOTAL FOR NON-OPTIONAL ITEMS .... EDDY BROS. CO. 11275 77th St, S., Cottage Grove, MN 55016 612-458.3967 800-786-1669 Ext, 4073 Reapiratory Protection Equipment Ranger & Magnum $CBA Jack Bob TOTAl_ P. 01 CITY COUNCIL LETTER Meeting of: May 8, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER' S NO: 9 CITY MANAGER' S APPROVAL ITEM: ACCEPTANCE OF DONATION OF $431.83 FROM BY: P. HENTGES BY:'~ ~~~'] THE COLUMBIA HEIGHTS ATHLETIC BOOSTERS DATE: May 4, 1995 DATE NO: ~' C~ On April 26, 1995, the City was notified that the Columbia Heights Athletic Boosters' finance committee met and agreed to donate $431.83 for "anti-drug/weapon" signs for our city parks, with the understanding that their organization would be recognized on the back of the signs. RECOMMENDED MOTION: Move to accept a donation of $431.83 from the Columbia Heights Athletic Boosters for purchase of "anti-drug/weapon" .signs in the parks. COUNCIL ACTION: Columbia Heights Athletic Boosters 530 Mill Street N.E. Columbia Heights, MN 55421 April 26, 1995 City of Columbia Heights ~.tn: Ci+:¥ M~n~ger's Office 590 40th Avenue N.E. Columbia Heights MN 55421 RE: REQUEST FOR FUNDS/PARK SIGNS Our .6~nance committee members have met and considered your request for funds to purchase of ,,anti-drug/weapon" signs in our city parks. The membership agreed to donate the $431.83 needed for the signs, with the understanding that our organization would be "recognized" on the back of the signs. Please sign and return the enclosed Form LGt03 so that we can submit it to the State Control Board as required. Thank you. Sincerely, COLUMBIA ~IGHTS ATHLETIC BOOSTERS CLUB KW:h encls. c: Dick Schmidt LG~03 ~[ane_~o ~a Z,a~ful Request by a Gover-rnent to Spend G.rnbli~g Fttnds 590 40th Avenue N.E. Columbia Heights MN 55421 Ch~:k ,'ype of government making reques= ~ C;1y ~ County [ ! Township ["--] School Oistric~ No. of , Division of ~ Division of ['"--] State of Minnesota. Department of ["--] United States, Department of Other GovammantaJ l=ntity - specify __ _. - ,, ~.~ ........ ::~:< . ,:~:,~J, ..:-: ,....;. :~ :.-~: .'~.. ,.:: ':i~,',~ · .-[~-~[£AOTI~.~n,i~O~. 4;.u. iLz~,i [`a~::~?~:~..~;~.~:~.~:~:~.?`:~;~a2~.`~ .................... ! ;a~-,~ Nt~,~,~; O~a~z~ion pr~r~ Number ~L~IA ~I~S A~IC ~S~S ~ INC( 612) 782-2873 A-02072 530 Mill Street N.E. Columbia Heights MN 55421 ........ _ ...... ~ :::.. :: .............. · .................. -.-~ .......... ~ :..-.:~.~ .............. ..~;.::.;a ~ia~a~:.~,.:.~,,~ ;..:,.:~-~ ~; ~;~ ~.:i,::;. ~.;;i~ i-ne aoove-named governmenl requests lawful gamoling protits tar ~e follow!ng purpose: (explain expenditure - attac~ additional sheets if necessary. Amount requested $ 431.83 DONATION/Park Signs By completing and s;gning this form. the government's agent corE'a'ms that the requested funds w~ be spent for a lawful purpose. This request expires one year from the dale below and may be renewed at the request of the local governing body. Usa of Form: 1. If an organization wishes to c=3ntn'bute gambllng funds to a goveming body. the governing Ix:dy must c=mplete this form. 2. Aooroval of the Gambllna Control ~oard IS not reoulred. 3. T'ne form should be kept on file by the licensed organi'-azion. 4. ~ttach a coov of this form to your Schedule C Reoort for the month in which the funds are soen~ COLUMBIA HEIGHTS ATHLETIC BOOSTERS CLUB, INC. CHARITABLE GAMBLING ACCOUNT I 530 MILL ST., NE. COLUMBIA HEIGHTS, MN 55421 PAY TO THE City of Columbia Heights ORDER O~ April 21 7412 17-13/910 19 95 ~$ 431.83 DOLLARS TWO SIGNATURES REQUIRED ~.~. ~. . ..- .. ~Vo.h~st oo,u~,...,~,.....~..~ ~/////~ ~.~ ~,a,e n.n~ .,.-~,,., ...~.. C~n Rapids, MN · 7~-~ . ~ ~NATION/~503 Park Si~s ....... ~_ ........... ,'OO?h ~ ~,' ~:Oq ~OOO ~ ~: 5OO,,,&O ~0,'~ ~ CITY COUNCIL LETFER Meeting of: 5/8/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: APPOINTMENT OF THE ASSISTANT CITY BY: M. Winson ~v~j ~E'~ No. ENGINEER AS AC~G CIn' ENGI~ERV'"..D~-. DA~: 5/1/95 . With the departure of the Public Works Director/City Engineer, it is necessary to appoint the Assistant City Engineer, Kathyjean Young, as Acting City Engineer. This will allow her to sign plans, specifications and other documents required by the State. RECOMMENDED MOTION: Move to appoint the Assistant City Engineer, Kathyjean Young, as the Acting City Engineer until such time as the position of City Engineer is filled. MAW:jb 95-287 COUNCIL ACTION: CITY COUNCIL LETYER Meeting of: 5/8/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: M. Winson ~]~"~) BY: 6?. Staff has budgeted $28,000 in 1995 to replace the chassis for the sewer rodding equipment. The current chassis is a 1965 Ford F-250 4-wh~l drive. The chassis for this equipment does not get extensive use nor is it expected to travel very far. It is expected to be in proper operating condition at all times as this is a critical piece of equipment during sewer blockages. Please note on the attached Capital Equipment Purchase Justification that repairs have averaged approximately $1,000 a year. Staff is proposing to replace the chassis with a 3/4 ton pickup chassis. RECOMMENDED MOTION: Move to authorize staff to seek bids to replace the chassis of the sewer fodder #149. MAW:jb 95-289 COUNCIL ACTION: CAPITAL EQUIP~2~T PURCHASE JUSTIFICATION 1. Item to purchase: 2. New; or Replace: 3. If replace, present equipment data: 3A. Make: Ford F250 4 X 4 Chassis for Sewer Roddar X 3B. Year purchased: 1965 3C. Purchased new? X 3D. Original Cost: $ IJnknown 3E. Estimated hours/days used per year: 3F. Engine hours used per year if known: 3G. Repair history: Labor cost past 36 months: Parts cost past 36 months: or Used? 30 days Current mileage 92,000 $2,307.11 $ 564.88 Number of days down time past 36 months: 3H. Operating cost per mile (or other unit of measure): $6.09 4. Proposed new equipment to replace item described in ~3 above: 4A. Estimated cost of item: $ 4B. Budgeted money: $ 4C. Where is the money budgeted? $ 3.00 26,000 28,000 Sewer Capital Equipment Replacement Department name: Department line item: 4D. Estimated operating cost per mile (or other unit of measure): 4E. "Features' on new unit that are not on present equipment: a. Fuel efficiency Equipment reliability Me 4F. What are the advantages or cost savinngs of the new features: Reduced fuel and maintenance costs 5. If first-time purchase: SA. Purpose of new item: 5B. How is this work presently being done? 5C. Cost of doing the task now? 5D. Cost of doing the task if new item is purchased? SE. Estimated operating cost of proposed new item (per mile or other unit of measure: 5F. Life expectancy of new item: 5G. Where will new item be stored? Is there space available? 6. Person~s name making request and providing data: M, Winson 7. Date proposed to City Manager: 8. Date reviewed at Council Work Session: 9. Date authorized to take bids: 10. Date of bid opening: 11. Date of Council to purchase: 12. Council action: 13. City Manager's review notes: SWA/bj 031892 CITY COUNCIL LETI'ER Meeting of: 5/8/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK QUOTATIONS BY: M. Winson 4]~x) ~/~E.~~ NO. FOR TESTING LARGER WATER METERS DATE: 5/1/95 . There is $5,000 in the 1995 Water Distribution budget for testing larger water meters. The City meter shop is equipped to test residential meters for accuracy but is not able to test the larger meters, greater than 1" that are used by commercial and industrial customers. Without the ability to test these larger meters and verify their accuracy, it is difficult to have these larger customers replace inaccurate meters. As meters age, they tend to under-read the volume that passes through them, resulting in the potential for underbilling. Staff proposes to identify the meters that are most likely to be inaccurate and have them tested by a fn'rn equipped to do the testing. RECOMMENDED MOTION: Move to authorize staff to seek quotations to test larger water meters. MAW:jb 95-288 COUNCIL ACTION: CITY COUNCIL LETYER Meeting of: 518/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS NO. TO SEEK BIDS FOR 44~ AVE~ S~EW~K DA~: 5/1/95 DA ~ST~LA~ON- PROJECT ~9412 ~ ~. Staff has completed the plans for the installation of a sidewalk along 44th Avenue from Tyler Place to Reservoir Boulevard. As this portion of 44th Avenue is a designated Municipal State Aid Street, the costs associated with the project will be reimbursed by MSAS. The sidewalk will be five feet in width adjacent to the north curb line. Due to existing grade changes, there will be some extensive retaining wall and driveway reconstruction through portions of the project. A Public Hearing for this project was held on May 23, 1994. Of those in attendance, it was fairly evenly split between opposition and approval of the project. At the hearing, a motion was passed by the City Council authorizing the project and authorizing staff to seek variances to the MSAS rules in order to obtain MSAS funding for the project. These variances were granted in September of 1994. In order to install the sidewalk, additional right-of-way is needed at 955, 967 and 981 44th Avenue. A motion was passed by the City Council on October 10, 1994, authorizing staff to acquire the needed right-of-way. This right-of-way acquisition is still being negotiated with two of the owners. An informational meeting for property owners affected by this project was held on April 12, 1995. The meeting was attended by seven owners along the north side, all of whom were in opposition to the project. Staff presented the details of the project and attempted to address the property owners' concerns. Specific concerns dealt with driveway grades and landscaping. These concerns can, for the most part, be addressed in the design. The largest concern was responsibility for snow removal. Staff recommends that sidewalk snow removal become the City's responsibility due to the arterial nature of the street and the proximity of the sidewalk to the curb. Approval of the plans by MSAS is expected within the next 90 days. Staff is in the process of obtaining temporary construction easements from all properties along the sidewalk installation. If MSAS approval and easement acquisition are completed in a timely manner, bids would be let in August with September/October construction. COUNCIL ACTION: CITY COUNCIL LETYER Meeting of: 5/8/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: APPROVAL OF PLANS AND AUTHORIZATION BY: M. Winson BY: NO. TO SEEK BIDS FOR 44TH AVENUE SIDEWALK DATE: 5/1/95 DATE: INSTALLATION - PROJECT #9412 Continued - Page 2 If MSAS approval requires significant plan changes or right-of-way and easement acquisition present problems, staff will bring the project back to the City Council. RECOMMENDED MOTION: Move to add the proposed sidewalk on 44th Avenue from Tyler Place to Reservoir Boulevard to the sidewalks maintained by the City and to direct staff to modify the annual snow plan to reflect this change. RECOMMENDED MOTION: Move to approve the plans and authorize the advertisement of bids for Project #9412 - 44th Avenue sidewalk installation. MAW:jb 95-285 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: May 8, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 9 CITY MANAGER'S APPROVAL ITEM: POLICE CHIEF CIVIL SERVICE APPOINTMENT BY: PATRICK HENTGES BY: PROCESS DATE: May 5 1995 DATE: NO: , The Civil Service process requires that candidates for promotions or appointments be given oral and written exams. The Police Civil Service Commission has determined that in order to develop a qualified list of candidates to be forwarded to the appointing authority (Mayor), they will administer exams open to qualified candidates from within and outside of Columbia Heights Police Department. To accomplish this task, the Police Civil Service Commission desires to engage the services of a consulting firm to assist with the process. The Commission interviewed two Human relations firms, and selected Labor Relations Associates, Inc. of Golden Valley to assist with the development of the test. The attached proposal details the services that LRA will provide. The estimated costs for pre-screening, test development, in-basket test evaluation, and this screening will approximate $5,850. The City Manager's office will assist in coordinating the balance of the function through the City's normal Human Relations activities. MOTION: Move to authorize services of Labor Relations Associates, Inc. at an estimated cost not to exceed $5,850 for testing services in conjunction with the Police Chief appointment process, and to authorize the Mayor and City Manager to enter into a contract for the same, with funding to be appropriated from undesignated fund balance of General Fund 101. COUNCIL ACTION: LABOR RELATIONS ASSOCIATES. INC. 7501 Golden Valley Road Golden Valley, Minnesota 55427 612/546-1470 FAX: 612/546-1552 A PROPOSAL BY= LABOR RELATIONS ASSOCIATES, INC. TO: COLUMBIA HEIGHTS POLICE AND FIRE CIVIL SERVICE COMMISSION RECRUITMENT AND SELECTION SERVICES FOR THE POSITION OF CHIEF OF POLICE APRIL 13, 1995 ~I. ASSISTANCE IN SCREENING CANDIDATES FOR FURTHER CONSIDERATION The consultant is available to assist the Commission in screening the candidates to determine an appropriate candidate pool for testing. Our suggestion would be that applications be reviewed independently by us and by the Commission. We could then compare our choices of candidates for further consideration by telephone conference or a meeting. The Commission would then notify the candidates. Estimated hours = 10 hours @ $75.00//hr ........ $750.00 II. JOB-RELEVANT SELECTION TESTS Development of the oral examination and written In-Basket examination by the consultant will include job-relevant material based in part on information provided by the Commission, other City officials and management and also drawn from our knowledge and experience concerning law enforcement administration. The oral examination will be consistent with the Equal Employment Opportunity guidelines and will be conducted by a panel to be selected by the consultant and the Commission. Panel members will receive training provided by the consultant. The In-Basket examination will be administered by the Commission, since only a monitor is needed. Estimated hours for Test Development = 40 hrs. @ $75.00/hr ............ $3,000.00 In-Basket Candidate Evaluation = Approximately $180.00 per candidate; estimate 10 candidates tested. Recruitment & Selection Chief of Police City of Columbia Heights III IV V VI ASSISTANCE IN SCREENING FINALISTS The consultant is available to assist the Commission in identifying three (3) finalists. Estimated hours = 4 hours @ $75.00/hr ....... $300.00 BACKGROUND AND PREVIOUS EMPLOYER REFERENCE CHECKS The consultant is available to conduct background checks and previous employer reference checks. We recommend that this process be very thorough and include information from both previous and present (where possible) employers and members of the community. Written authorization from the candidates should be obtained prior to this process. We suggest that both personal interviews and telephone calls be utilized to obtain information. Estimated hours = depends on the number of candidates and locations called and/or visited PSYCHOLOGICAL TESTING The consultant recommends psychological testing of the top candidate or top three candidates and can provide the Commission with the names of several licensed psychologists. TOTAL ESTIMATES Screening Test Development In-Basket Evaluation ($180 x 10 estimated candidates tested) Screening Finalists Background and Previous Employer Reference Checks $ 750.00 (optional) $ 3,000.00 $ 1,800.00 $ 300.00 (optional) $ NA (optional) TOTAL ESTIMATE: $ 4,800.00 (B & C above) (Other options to be added, if desired, as listed) Recruitment & Selection Chief of Police City of Columbia Heights VII RECRUITMENT AND SELECTION BY CONSULTANT City Administrator City of Shakopee City of Orono City of Brainerd City of Kasson Police Chief City of North St. Paul (2 x's) City of Hopkins City of Roseville (2 x's) City of South St. Paul City of Brainerd City of Crookston Fire Chief City of North St. Paul (2 x's) Metropolitan Airports Commission City of South St. Paul City of Brainerd (2 x's) City of Edina City of Fridley Other Department Heads Park & Recreation Director for the City of Brainerd City Engineer for the City of Brainerd City Planner/Economic Development Director for the City of Brainerd Police Captain City of Brooklyn Center City of Golden Valley (2 ×'s) City of West St. Paul City of South St. Paul City of Roseville Fire Captain City of West St. Paul (2 x's) City of Edina City of South St. Paul Recruitment & Selection Chief of Police City of Columbia Heights VII RECRUITMENT AND SELECTION BY CONSULTANT (Cont'd) Other Assistant Department Heads Assistant Director of Finance for the City of Edina Deputy Police Chief for the City of Roseville Assistant Director of Finance for the City of Brooklyn Center Supervisory Police Sergeant for the City of Brooklyn Center (2 x's) Maintenance Supervisor for the City of Brooklyn Center Superintendent of Streets & Parks for the City of Brooklyn Center Engineering Technician IV for the City of Brooklyn Center Public Utilities Supervisor for the City of Brooklyn Center Park Maintenance Foreman for the City of Edina Police Sergeant for the City of North St. Paul Police Sergeant for the City of Hopkins Police Officer City of Kasson Prepared by Karen Olsen April 12, 1995 R',,BERT A. GUZY P~ERNARD E. STEFFEN IU~HARD A. MERRILL ._ARRE LL A. JENSEN FFREY S. JOHNSON RUSSELL H CROX~T)ER JON E ERICKSON LAV~T, ENCE R. JOHNSON DAVID A. COSSI THOMAS E MALONE MICHAEL E HURLEY VIRGIL C. HERRICK HERMAN L. TALLE BG $ Barna, Guzy & Steffen, Ltd. ATTORNEYS AT LAW 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433-5894 (612) 780-8500 FAX (612) 780-1777 CHARLES M. SEYKORA WILLIAM M. HANSEN DANIEL D. GANTER, JR. BEVERLY K. DODGE CRAIG M. AYERS GREGG V. HERRICK JAMES D. HOEFT JOAN M. QUADE SCOTT M. LEPAK STEVEN L. MACKEY ELIZABETH A. SCHADING WILLIAM E HUEFNER ROBERT C. HYNES 1935-1993 FAX TP. ANSMITTAL COVER PAGE DATE: TO: COMPANY/LOCATION: COMPANY'S FAX NO.: April 24, 1995 PAT HENTGES CITY OF COLUMBIA HEIGHTS 782-2801 FROM: JIM HOEFT MESSAGE: I thought I would pass on to you a brief outline regarding the issues we discussed on the Police Civil Service Commission. I should stress that this is only an outline, and if you would like a formal written opinion, please advise. A. Establishment. 1. Police Civil Service Commission established by Statute. a) MN STAT 419.01 2. Statute prevails over provisions of city charter. a) Commission powers and performance cannot be interfered with by mayor or other city officer. Op.Atty. Gen. 61-D b) Insofar as Statute and charter inconsistent, Statute prevails. Op. Atty. Gen. 785e-2 B. Funding. 1. "The council shall pay from the municipal treasury all expenses incurred by the commission in connection with the performance of its duties ..." MN STAT 419.04 C. Duties Of Commission. 1. Commission has absolute control over employment and promotion of police department. MN STAT 419.05 An Equal Opportunity Employer a) Determination of applicant eligibility is function reserved solely for commission. Op. Atty. Gen. 120 D. Rules For Police Department. 1. Commission rules must provide for: a) "Public competitive examinations to test the relative fitness of applicants." MN STAT 419.06 subd (2) b) "Promotion based on competitive examination and upon records of efficiency, character, conduct and seniority. MN STAT 419.06 subd (9); Op. Atty. Gen. 120 TOTAL PAGES INCLUDING THIS SHEET: 2 Please notify Sara at 612-780-8500 if all pages are not received. The information contained in this facsimile message is attorney privileged and confidential information intended only for the use of the individual or entity named above. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify us by telephone, and return the original message to us at the above address via the U.S. Postal Service. We will be happy to reimburse you for the postage. CITY COUNCIL LETTER Meeting of: May 8, 1995 AGENDA SECTION: New Business ORIGINATING DEPT.: CITY MANAGER NO: 9 Building Inspector APPROVAL ITEM: Bids for Air Conditioning in Cable BY: Evelyn Nygaard ~>~_- BY:< _ TV Room and Mayors Office ~ ~_~-~ . DATE: May 5, 1995 The cable equipment room lacks adequate cooling and the equipment generates considerable heat, so in order to safeguard the new equipment, cooling in the form of a rooftop condensor and blower cabinet located in the hallway has been proposed by Sharp Heating for the low bid of $4500. This does not include electrical wiring. This installation will also provide cooling for the Mayors office. Authorization from the City Council is requested to accept the lowest qualified bid from Sharp Heating and Air Conditioning to provide cooling for the cable equipment room and the Mayor's office for $4,500 plus electrical wiring of $1,065. Four bids, two from Honeywell and two from Sharp were submitted: Honeywell: Liebert - $6,630+ Frederic $5,205+ Sharp: Liebert - $4,600+ Goodman - $4,500+ Copies of the bids are attached. RECOMMENDED MOTION: Move to appropriate $5,565 in the Cable TV Fund ~225 for the air conditioning of the cable room with the appropriation coming from the undesignated fund balance in the Cable TV Fund. RECOMMENDED MOTION: Move to approve authorizing the Mayor and City Manager to contract with Sharp Heating and Air Conditioning to provide all necessary equipment. COUNCIL ACTION: . .j Proposal SHARP HEATING AND AIR CONDITIONING, INC. 48.54 C~ntral Ave. N.E. Mpls., MN 55421 (612) 572-0459 Minneapolis License #~ 48 ProposaiSubmitted To: Evelyn Nygard 2 Name City of Columbia Heights Cable room & Mayors o S=ee; 590 40th Ay. N.E. City, State&Zip CH, MN 55421 Phone H# W# 782-2800 We hereby propose to furnish all materials and perform all lai:x3r necessary for ~e cornple~lon of ~/le following: Furnish and install; One Goodman ton and one half Model~A18-61 blower cabinet in the hallway outside of the cable room to serve the cable room and the mayors office. One Goodman 1~ Ton Condensor on the roof model ~CK18-1. Thi~ bid does not include any electrical work, parts or labor. All material Is guammeed to he as sPeCified, and tl'~e above work a3 be performed In accomance wire ~e drawings and sbeciflcadons subrniEecl ~or above work and completed in a subs~an~tai workmanlike mann. for ~e sum of:. Four Thousand Five Hundred and no/100 ******************do,,s*********** ). with payments to be rnacle as follows: A~y a~t.aoon or oevla[~on trorn above sbec~ca[mns involving ex~ra cost, will De executed only upon wnEan orders, and will become an extra c~arge over and apove ~e estimate. All agreements contingent upon s~ikes, accidents or delays beyond our control. Owne~ to can'y fire, tornado and o~er necessary Insurance upon ~e above work. Worlc,'nen's Cornpensal~on and Public liability Insurance on apove work to be laken out by SHARP HEATING AND AIR CONDITIONING CO., INC. Authorized NOTE: This p~oposai may be wi~drawn by Sharp Heating and Air Condi~oning, Inc., if Signature ~.- .:~.~-~-~.~m~,,~,.~,~,~,~,, 30 rm[ accepted within days. Resl3ec~fullysubrni~edby: ~evi~ D. Hanson :' '4~*+"'¢:';s':'~"':~;~'~';;~'"~'"~'~';;; ':': ' "'~* Notice (A) Persons or companies furnishing labor or materials for ~e irnprovernen~ of real proberty may eni'orce a lien upon ~e improved land if ~ey are no~ paid for ~eir con~bu,ons, even i~ ~e paJ~eS have no direc= contractual relationsi3ip witl't ~e owner; (B) Minnesota law permits ,J'te owner to wi~i~old from bis conu'actor as rnuctl of the c~ntract price as may be necessary [o meet ~e demands of ail o~er lien claimants, pay direc~ ~e liens and deduct ~e cost of ~ern fmrn ~e contrac~ price, or withhold amounts from his con.actor unal ~e expiration tot 120 days from ~e c~mpteaon I~e improvement untess ~e con~ractor f~rnist~es ~o ~e owner wavers ot claims for mecnanic.~' IJens signed by persons who hJrnisned any tabor er material for improvement and who provided ~e owner w~[t~ rjrneiy notice. Acceptance of Proposal- I I~ave read ~e apove. If I am not ~e owner of ~e improved reat propecty I will provide you wial his or her name and address in wrmng within 10 days. or pay for ail 0amages, expenses and a~torney fees incurred by you. The above prices, specifications and condiaons are satisfactory and are hereby accepted. You are authorized to do ~e work as specified. Payment w~[I ~3e made as outlined adore. Date of Accepb~nce Signature Signa[ure Interest will be added if not paid at above terms at the rate of 1.5% monthly. (18% annually) P~R 2~I '95 10:22P~1 HOMEYNELL 7171 ONMS P.2/2 Hone ell AND BU/LD~G CONTROL I~ROI~SA~ Proposal Number: Client Name: City/State: Attn: Evelyn Nygaard City of Columbia Heights Date: April 20, 1995 Columbia Heights, MN Zip: 55421 $~-vices provided at the following location(s): City Hall cable TV To~m Type of Service: Install ceiling mount Liebert air conditioning unit with remote condensex. Electrical parts and labor not included. Leibert indoor model - MME018EPOO Leibcrt outdoor model - DME02OAPL2 work will be billed at tim following r~es: I~bex $ 6~.00 /Hour (including travel Lime) Trav~ $ .65 /Mile Equipment & Materi~ls As Required State Sales Tax 6.5 ~ This is not a gu,~s-anteed price, but ptic~ is not to exceed: Six thousand six hund~d thirty dollars ........................... $6,630.00 When complsted, this system (repair)/(modification) will t~uit in the~e benefits: Investme. nt p~;tion X Fewer operating probteans More conxfortable working environment Mote conxfo~table learning environment Energy' savings of up to ..... % (bar~[ on pe~t performance) Estimat~ payback of This proposal will b~ honorer for: 30 days 60 days X 90 days NAME Craig O'Brien Proposal Submitted To: Evelyn Nygard Proposal SHARP HEATING AND AIR CONDITIONING, INC. PAGE OF PAGES one 4854 Central Ave. N.E. Mpls., MN 55421 (612) 572-0459 Date 4-25-95 Prooosal No.: 1 Work to be oerferrned at: Minneapolis License #148718 Computer/Cable room Name City of Columbia Heights [sweet 590 40th Ay. N.E. ci~,smte&np Columbia Heights, MN 55421 ciN&State Phone H# W# 7 8 2 - 2 8 0 0 ?'~t~ ,~, We hereby pro0ose to fumisil all materials and perform ail labor necessary for ~'le comple':ion of We following: Furnish and install; One Liebert Ceiling hung model ~MME018E-POO and outdoor condensing unit on roof model ~DMC020A-PL2. This bid does not include any electrical hook up, parts or labor. Unit to serve the cable room only. All matenai is guaranteed to De as sPeCified, and Be ai3ove wort( to De performed in accordance w~ b"te drawings and speC~ficalJons submiEed for above work and completed in a suDstanUai workmanlike manner for We sum oh Four Thousand Six Hundred and no/100 ******************* $4,600.00 dollars ($ ). WiN payments to 0e maae as follows: FULL PAYMENT DUE ON COMPLETION Any alteraaort or deVlaOOrt troffi above specifications involvmg extra ~st, will De ex--ted ~ u~n ~Een oraers, ~d will b~ome ~ ex~a c~ge ~er ~d ~e ~e es~mate. All agr~men~ ~n~ngent u~n s~kes, acffiden~ or delays b~ond our ~n~l. ~n~ ~ ~ fire, tornaao ~a o~er n~e~ insur~ce u~n ~e ~e ~r~ Wor~en's Com~nsa~on ~d PuDlic Li~ili~ Insu~ on ~e wo~ to ~ ~en ~[ ~ SHARP H~NG ANO AIR C~O~IONING CO., INC. Aut~odz~ NOTE: ~is pmpo~ may ~ wi~n by Sh~p Heaang ~d Air ~n~iaoning, Inc., if Slgna~re no[ ac~D~ wi~in 3 0 ~ays. Res~c~lNsubmiEedby: Kevin D. Hanson NoHce (A) Per, ns or ~m~ies ~misning I~or or materi~s for ~e im~r~emen~ ot re~ pro~er~ may enforce a lien u~on ~e im~v~ ]~d If ~ey ~e not ~md for ~eir ~n~Du~ons. ~en if ~e ~es nave no dir~ ~nt~c~ rela~on~i~ wi~ ~e ~ner; (B) Minne~ law permits ~e ~ne~ to wilhold from his ~nvactor as mu~ ot the ~n~c~ ~rice ~ may be n~essa~ to mee~ ~e ~em~s of ~1 o~e~ lien pay ~ir~ ~e liens ~d d~uc[ ~e ~st of ~em t~m ~he con,act ~ri~. or wilhold ~ou~ from ~Js co~tra~ot Un~ll ~e ex~r~o~ lot 120 days from ~e ~mple~on · e im~rovemen~ unless ~e convac[o~ ~rnisnes ~o t~e owner w~vers of ciaims for m~i~' 3iens signed Dy persons wmo ~rnis~ ~y ;a~r or mated~ tot im~r~emen~ ~ wmo provided ~e ~ner w~ ~mely no~lce. Acceptance of Proposal- I have read We adore, if 1 am not We owner of the improved real proper'~y I will provide you wi~ his or her name and address in writing wkhin 10 days. or pay for ail damages, expenses a~d aEorney fees incun'ed by you. The aDove prices, specilications and conditions a,'e saaslactocy and ~e I~ereOy acce~3ted. You are au[t~orized to do We wor~ as spec¢~ed. Payment will be made as ou£1ined aOove. "~ Date of Accel)lance Signature Signature Interest will be added if not paid at above terms at the rate of 1.5% monthly. (18% annually) '95 08:28AM HONEYWELL MAY 0~ Honeywell HOME AND BUILDING CONTROL PROPOS.~L Proposal Number: Client Name: Cit./State: A~n: Evelyn Nygaard Date: City of Columbia Heights May 1, 1995 Columbia Heights, ~ Zip: 55,~21 Services provided at the following location(s): City Hall cable 'IV room Mayor's office Type of Service: Install wall mount Frederic air conditioning unit in Mayor's office and cable TV room with remote condenser on roof. Electrical parts and labor not included. Frederic model - M2¢DCB This ~ will be billed at tl~ following rates: Labor S 64.00 /Hour (including travel time) Tr~vel S .65 /Mile F. quipmeat & Martials Aa Requir~ S~t~ Ssles Tax 65 % This is not s guar~teeg price, but ~ pric~ is not to exceed: Five thousand two hundred five dolLus .......................................... $5,205.00 This lm~fx~'al will b~ honored fo~: 30 days 60 days X 90 days NAME Craig O'Brien CITY OF COLUMBIA HEIGHTS TO: MAYOR AND CITY COUNCIL FROM: PATRICK HENTGES, CITY MANAGER - ~ ~ DATE: MAY 4, 1995 RE: CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF MAY 8, 1995 1) OPERATIONAL REPORTS Attached please find operational reports from each department outlining activities from the month of April. 2) STATUS OF CITY HALL/CITY COUNCIL CHAMBER IMPROVEMENTS The following is a status report on various improvements at City Hall: Door/wall touch-up painting will be completed in the next two weeks Carpeting in the elevator and main floor will be completed prior to the City Hall Open House Step treads and carpeting on the front hallway steps will be completed near the end of May Council Chamber furniture will be further delayed as a result of prison staffing problems MTC shelter relocation is underway; however, we may have some completion problems due to MTC's scheduling City Hall landscape will occur in conjunction with MTC shelter relocation Building painting will be complete prior to City Hall Open House City Hall signage and ADA signage will be installed prior to City Hall Open House City Hall ADA fire alarms and handicapped door openers are complete City cable equipment has been fully installed, but will be fine-tuned and balanced over the next council meetings Replacement ballasts for City Council Chambers lighting have been furnished by original supplier at no cost; ballasts will be installed prior to City Hall Open House Police Department tile flooring will be installed later this year Outside window in Administration will be installed later this year Finance Department doors and office layout will be reorganized in the winter of 1995/1996 Kiosk/information panel in lower level will be built and installed later this summer Mill Street exterior public notice board will be installed near the end of May Community Development office in lower level is complete City Attorney's office in upper level will be staffed in June Miscellaneous concrete around building will be repaired or replaced in conjunction with the Mill Street project Mill Street City Hall dumpsters will be relocated and screened in conjunction with Mill Street project Police Memorial flag pole has been replaced and reinstalled Miscellaneous flooring in Mayor's bathroom and copy room will be budgeted for 1996 installation or as bidding alternate with the Police Department flooring Mayor's office/cable room cooling has been bid and awaiting City Council approval of budget amendment Council Chambers drapery will be installed prior to City Hall Open House Repairs to Community Bulletin Board on 40th Avenue are being researched further. 3) SPECIAL TAX INCREMENT LEGISLATION Columbia Heights' special legislation to exempt Sheffield TIF project from LGA/HACA penalties seems to be moving forward in one form or another. One legislative body has passed Columbia Heights' special bill, whereby the other legislative body has passed a similar measure applicable to all tax increment projects. There is, however, a question as to the approval date of our tax increment project in relationship to the date in which the provisions of the "blanket" bill would become effective. PubliCorp, Inc. is monitoring the legislation, and will keep the City updated on any developments. 4) CITY SURPLUS LOT MARKETING Proposals must be submitted by May 15th on individual or group lot acquisitions. City staff distributed approximately 50 packets to developers, builders, and individuals. We also have placed a newspaper ad and received a few inquiries asking for information and met with Habitat for Humanity regarding the donation of a lot. City Staff will file a report with the Council at the May 30th council meeting and will further discuss the award proposals at the first work session in June. 5) STRATEGIC PLAN DOCUMENT City Staff is currently working on a final draft of the strategic plan that addresses priorities outlined in the recent Council planning session. I'll present a final draft document at the Tuesday, May 16th, 7 p.m. work session. Please note that the calendar went out to the City Council identified a May 15th work session. That was in error, as in the Work session was changed to May 16th because of the Columbia Heights Boosters' Awards Dinner. 6) KENNETH BOTHUN, 5001 MADISON STREET, RESPONSE As you recall, Mr. Bothun appeared at the April 24, 1995, Council meeting to discuss the City's policy on boulevard parking and the lack of a mid-block light on the 5000 block of Madison. Attached please find a response from the Public Works Director regarding the mid-block light. Additionally, Mr. Bothun has made arrangements to install an additional driveway pad on his property. In the meantime, the Police Chief has worked out a solution to accommodate Mrs. Bothun's parking needs until the driveway pad is completed. 7) AREA LION'S CLUB BEAUTIFICATION PROJECT, STINSON/37TH Be advised that the area Lion's Clubs intend to donate $3,000 to expand the Beautification Project at the corner of Stinson Boulevard and 37th Avenue. The $3,000 will allow for the installation of water on site to accommodate ongoing maintenance of the landscaped areas. I will arrange formal acceptance of the donation at a near future Council meeting. 8) HEIGHTS PRIDE ACTIVITIES Attached please find information of the various Heights Pride week activities. Please take note of the Housing Fair outline and the City Hall Open House brochure, as you are asked to attend. Attachment cb 95/39 CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: PATRICK HENTGES CITY MANAGER ~j~__) MARK A. WINSON PUBLIC WORKS DIRECTOR/CITY ENGINEER OPERATIONAL REPORT - APRIL 1995 MAY 2, 1995 SIGNIFICANT ACCOMPLISHMENTS General Responded to 100 Gopher State One-Call requests. Removed the awning from the 40th Ave. side of City Hall. Removed all landscape materials from 40th Ave. side of City Hall. Constructed Council table and map table. Replaced and/or refinished 5 doors in the Council Chambers area. Applied poly-coating to new wood surfaces in the Council Chamber. Six employees attended the Loss Control Workshop. Downtown banners were hung. Budget preparation. Redirected the lighting at the Police parking lot. Organized City Auction items. All crews were involved with work being done at City Hall. 33 delinquent water shut offs. Streets Hauled sweepings to Gallagher's. Completed the first round of street sweeping west of Central Ave. Completed the first round of alley sweeping City-wide. Covered salt sand pile for the summer. The new 54,000 GVW Tandem Dump Truck was delivered. Larry Poundstone (Working Foreman) retired. Mike O'Reilly was selected to be the new Working Foreman. Patched miscellaneous potholes as required. Operational Report - April 1995 May 2, 1995 Page 2 Trimmed trees behind the Library. Repaired retaining wail at 3983 Arthur due to plow damage. Hauled fill to Lion's Park. Hauled in four loads of compost from Anoka County. Brought the sand barrels back to MSC for summer storage. Completed first sweep of all parking lots. Put snow plows away for the season. Sewer & Water Repaired sanitary sewer service line at 500 38th Ave. Four employees attended the annual water school. NSP replaced a transformer at Silver Lake Lift Station. Diagnosed generator problem at Station #2 (blown capacitor bank). Assisted the Library with water problems in the basement and hydraulic oil from the elevator was getting into the groundwater. Repaired water break on 41st Ave. between Van Buren and Central. (Damaged a 50,000 volt NSP line that had not been properly located. Flushed all fire hydrants east of Central Ave. Jetted 45th Ave., Fillmore to Tyler. Replaced hydrant on 37th Ave. between Johnson St. and Hayes St. Parks Planted two Hackberry trees at Lomianki Park as part of the Arbor Day/Sister City/Earth Day Celebration. Installed outfield fence at Huset Park Field #5. Repaired retaining wall at Gauvitte entrance. Conducted annual tour of the parks with the Park and Recreation Commission. Removed old playground equipment from Keyes Park. Installed a purple dinosaur at Hilltop Park. Power swept all parks. Emptied trash City-wide as needed. Prepared softball fields for use. Installed new signs at Sullivan Park (roller blading on bike path only). Repaired wading pool pumps and inventory pool supplies. Sampled water at Sullivan Lake. Repaired lights for Sullivan pathway. Painted inside of Sullivan building. Operational Report - April 1995 May 2, 1995 Page 3 Checked and repaired playground equipment. Applied weed and feed at Prestemon and LaBelle, Hilltop, McKenna and 50% of Sullivan. Anchored satellites to the ground. Engineering Engineering Department personnel attended several schools and seminars. Continued work on several projects as follows: Building Signs. Building Accessibility Improvements. City Hall Improvements. Mill Street. Sidewalk - 44th Ave., Tyler Pl. to Reservoir Blvd. Sidewalk - Mathaire Park Schematic Park Drawings on AutoCAD. Central Avenue improvements. Miscellaneous permits, surveys, computer input, drafting and filing. Continued working with City of Fridley on North Corporate Limit storm drainage and Highland Lake Diversion. Continued working with HNTB on LaBelle Pond Water Quality Improvements. MAW:jb 95-294 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor and City Council Members Leonard M. Olson, Acting Police Chief Operational Report, April, 1995 May 2, 1995 MANAGER CiTY ~ COLUMBIA, HBGHI$ I. Events/Accomplishments Heights Pride Week in May was an item of discussion and planning in the Police Department. Staff has been planning and setting up several activities for the community, including the open house of May 18, the children's bicycle rodeo, noon on Saturday, the 20th, and the crime prevention seminar segment planned for the afternoon of May 20th during the business fair. Bo The C.O.P. staff attended part two of the community police training scheduled throughout 1995. The training is presented by the Anoka Police Institute and will be comprised of five parts. This training is the framework for the innovative community police programs we have already started, and it provides the direction for planning and focus for other programs about to begin. Co The Police Department budget process began with several staff members planning and submitting budget suggestions for the 1996 allocations. Areas such as training, crime prevention, and DARE required some intense scrutiny. Preliminary forecasts were due the end of the month and those timelines were accomplished. II. Projects/Goals mo The use of "Your Speed Is" radar device is drawing some positive comments from our community since we received it and we will try to have the unit out as much as possible. It is an excellent tool to educate the motoring public that uses our streets. Bo I received a letter from the VFW Post 4/230 in Columbia Heights requesting permission and support so they may host the Veterans of Foreign Wars, 7th District, Loyalty Day Parade on Saturday, April 27, 1996. I have the Mayor's approval and with anticipated approval from the Council, will budget for the staffing necessary to accomplish this request. Mayor and Council Page 2 May 2, 1995 With the Council approval to hire another police officer under the Federal Grant program "Fast Cops", I have requested remaining police officer candidate names from the Civil Service Commission to find out candidate availability. III. Issues/Problems With the weather finally breaking, our calls for service are beginning to rise. The warmer weather brings about an influx in activities. Bo The April crime statistics were not available for comment in this report but will follow soon. 95-113 Attachment VETERANS OF FOREIGN WARS VFW Post #230 4446 Central Avenue N.E. Columbia Heights, Minnesota 55421 612/788-8187 OF THE UNITED STATES Po,! Ot'fice~ 1 ~94 - 95 - Conttttal]der - LeRo~ Knealln~,, - Sr. 'v~ce Commander - Pepper White - Jr. %See Comm~der - ,$lar~ Thihodeau.~ I)t.~ne Running Ladie~ &.uxilia0 Olficers 1'4u4-95 . P,"eqdcn~ - .\'.m ~ K.llcr $:r \%e President $~ \%c Pre.idem Mar8e R~,,~.. ndah[ April 5, 1995 Mayor City of Columbia Heights City Hall 590 - 40th Avenue N.E. We would like permission and support from the City of Columbia Heights to again host the Veterans of Foreign Wars, 7th District Loyalty Day Parade on Saturday, April 27, 1996. As in the past, we would like to start the parade on 40th and 5th Streets, and end up at 45th and Central Avenues. Parade line-up would start at 10:30 a.m., and the parade would start at 12:00. This would be the third time we have hosted this event, and we always appreciate the assistance from Columbia Heights (good or bad weather!) to create a fun day. If you require other information or have any questions, you may contact Jerry Wegscheid at 781-3461. Sincerely, It'. m,I he price you pa? to jeJn. bul the pn~¢ y,m pay to become eligible LeRoy Knealing Post Commander VFW Americanism/Loyalty Day Chairmen Post- Jerry Wegscheid Auxiliary- Donna Running Columbia Heights Fire Department To: Pat Hentges, City Manager From: Subject: Date: Charles Kewatt, Fire Chief Operation Report May 2, 1995 Operation Report April 1995 MAY ~ 1995 A. Significant Accomplishments 1. Emergency Medical Calls - 113 2. Fire or Good Intent Calls - 26 3. Classification of Alarms Still Alarms - 128 Company Alarms - 8 General Alarms - 3 4. Total Calls for the Month - 139 5. Number of Total Calls Billed to Hilltop - 15 6. Training 241 Hours Station-Duty (paid-on-call personnel) 180 Hours Training (all personnel) 7. Structure Fires with Property Loss Apr 17 3940 Peters Place Apartment Apr 29 3857 Edgemoor Place Apartment 8. Mutual Aid to Fridley - 1 $ 300 $ 1,500 B. Status of Department Goals Inspection Department Status Report - HMC Annual ............... 26 HMC Recall #1 ............. 22 HMC Recall #2 .............. 2 HMC Recall #3 ............. 19 Fire Code Inspections ......... 14 Fire Code Inspection Recall ...... 2 Inspections on Complaint ........ 7 Complaint Finals .............. 6 Complaint Corrected ........... 4 April 1995 Vac Property ........... 6 Extensions ............ 0 Section 8 Initial ......... 8 Section 8 No-shows ...... 1 Section 8 Recalls ........ 9 Section 8 Damage ....... 1 Total ............... 127 C. Issues or Problems No Report. CWK:cf 95-93 COLUMBIA HEIGHTS PUBLIC LIBRARY B2O - 40In AVENUE N. E. COLUi~d31A rtEiGHTS, I~,lN 55~21-2~J96 PHON E: (612) 782-2805 FAX: (612) 782-2~30,~ II. III. CITY OF COLUMBIA HEIGHTS TO: FROM: Patrick Hentges, City Manager M. Rebecca Loader, Library Director SUBJECT: Operational report for April, 1995 DATE: April 28, 1995 significant Accomplishments A. B. C. D. The Friends met on 4/3 at the Dragon House for a dinner/meeting with 19 members present. The Board met on 4/4 with all members present. 27 people attended the April Senior Citizen Time. Four sessions of pre-school story and crafts were held in April with a total attendance of 49 children and 20 adults. Departmental Goals A. The camcorder circulated 7 times in April. B. National Library Week was celebrated April 10-15 with the theme, "Read." C. Reading clubs ended April 15 with a total of 135 participating in the adult club ("So Many Books...So Little Time") and 338 participating in the children's club ("Pagemaster"). D. Mary conducted a tour of the library for 9 students from NEI on 4/21. E. Jeanine attended a meeting on the City's central filing project on 4/25. F. Becky attended the County public service meeting on 4/27 at the Crooked Lake branch of APL. G. The first draft of the proposed 1996 budget was submitted to Finance on 4/25. Issues and Problems A. On 4/2'1 the elevator experienced a problem with the pump which circulates the hydraulic fluid necessary to make it work. It was repaired on 4/25. March Circulation 1994 1995 LIBGIS 1994 1995 Adult 7728 6887 Reference 2474 3196 Juvenile 6735 7027 Dir. A 296 580 14463 13914 Dir. B 45 135 Work days 27 27 Work days 27 27 I'~ IPRINT£O WITH JSOYINK recycled paper TO: FROM: RE: DATE: City of Columbia Heights Recreation Department Pau'ick Hentges, City Manager Karen Moeller cting Recreation Director Operational Report, April 1-30, 1995 April 28, 1995 Ao Bo Administration 1. Thc Senior Coordinator and Program Coordinator participated in Celebrate Heights Pride meetings during April. 2. The Easter Egg Hunt was held on April 8 at Huset Park with several hundred children participating. This event is co-sponsored with the H. B. Fuller Company. 3. Staff are working on the 1996 budget and will submit it to Finance as per the designated schedule. 4. The community garden plots have been tilled and staked out. 5. The Park and Recreation Commission met on April 26. A tour of the parks was held prior to the meeting. Recreation 1. Adult softball league games began on April 25. 2. GMs volleyball and soccer clinics end the week of April 24. 3. Registrations are still being taken for House League Baseball and softball. 4. A coaches meeting for House League Baseball was held April 26. Seniors 1. 35 seniors filled approximately 1{I,000 Easter eggs lk~r thc children's Easter Egg Hunt on Friday, April 7. Page Two Operational Report, April 1-30, 1995 An 8 session line dancing class began on Tuesday, April 11 with 15 seniors participating. The final income tax assistance session was held on April 11 with seven seniors participating on this morning. 4. 33 seniors participated in a Defensive Driving class on April 25. 5. The Hiking Club began their 1995 season on April 19. 6. 89 seniors participated in a trip to thc Old Log Theatre on April 28. D. John P. Murzvn Hall In 1995, thirty-three (33) out of fifty-two (52) Fridays and forty-eight (48) out of fifty-two (52) Saturdays are booked, and in 1996, seven (7) out of fifty-two (52) Fridays and thirty-six (36) out of fifty-two Saturdays are booked. KLM(jim CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 ~ Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Bruce G. Nawrocki Gary L. Peterson Rob'crt W. Ruettimann City Manager Patrick Hentges DATE: TO: FROM: RE: me May 3, 1995 City Manager ~.~!~i,~ ~ r,<~~~ Donald R. Schneider, Community Development Directo MONTHLY REPORT ON COMMUNITY DEVELOPMENT DEPARTMENT ACTIVITIES FOR APRIL BUILDING INSPECTIONS/PERMITS/ZONING/GRANTS: It has been a very busy month with spring building permits and other development. The monthly "Protective Imspections, Building Permits" report is attached as Exhibit "A". Reports on grant activities are included below. P~%RKVIEW VILLA HOUSING COMPLEX (PVHC): The monthly report by Jim Bettendorf, PVHC Manager, is attached as Exhibit "B". Be As of month end only minor finishing work remained to be completed by Superior Fire Protection/Riverwoods Develop- ment on the Upgrading of Fire Suppression Sprinkler System Project for Parkview Villa North (PVN). (See Exhibit "B") Co Crest View was approved as the firm to provide private management/maintenance of PVHC for the next two years. HOUSING REHABILITATION; There are 12 families on the very low income preference waiting list and 16 families on the non-preference waiting list for CDBG Deferred Loan/Grant Program. There are sufficient FY1994 CDBG funds and HRA local matching funds for the HOME Program remaining to complete three or four more rehab projects. Scott McKinney is currently working on 2 deferred loans (grants) through the Minnesota Housing Finance Agency (MHFA) Deferred Loan Program. CITY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)/HOME PROGRAM: Pending Anoka County approval is the City FY1995 CDBG Application. Work continued on the FY1994 projects. Also pending Anoka County action is the City HOME application for $160,000 ($120,000 for acquisition of two duplexes in the Sheffield Neighborhood and $40,000 for the renovation of the HRA/City fourplex at 4607 Tyler Street N.E. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCP, Ir',41NATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES HRA MONTHLY REPORT MAY 3, 1995 PAGE 2 5. MULTI-USE REDEVELOPMENT PLA/~ (MURP) PROJECT: Community Development staff continued working with the City Manager on potential sale of the City owned 5,000 square foot industrial building at 500 38th Avenue N.E. The 90 day Exclusive Negotiation Agreement with Metro Assembles (Mr. & Mrs. Robert Barnick) as approved by the City Council on March 27 is in the process of being signed by the Barnicks. 6. RENTAL ASSISTAi~CE PROGRAM: ko Under the Section 8 Rental Assistance Program, we through the Metro HRA, assisted 158 very low income families with rental of decent, safe, and sanitary dwelling units in Columbia Heights and Hilltop through Certificates (116 families) and Vouchers (42 families). As of month end the HUD Area Office was still considering the "local preference" portion of our Administrative Plan for our new 50 units of Rental Assistance. Ce An application for 50 additional new units was approved by the HRA Board of Commissioners and City Council and submitted to the HUD Area Office. 7. OTHER: ao MHFA Minnesota City Participation Proqram (MCPP) First Time Home-buyer Program: We are still awaiting an invite from MHFA to apply for the FY1995 Program. B. Sheffield Neiqhborhood Redevelopment: (1) Ail four remaining "Target Block" duplexes have been removed from the foundations and are ready to be moved. Movement off the block has been delayed due to road restrictions which are expected to be lifted as of May 15. (2) Nedegaard Construction (First Choice Homes) has taken out a total of five building permits for new houses in the Sheffield Neighborhood. They have completed construction of the model house and are in the process of constructing four other homes (Three in "Target Block" and one at 4531 Fillmore). Scott Dahlberg, sales agent, indicated that 3 more of the new lots in the Target Block are sold on purchase agreements and several others are in process. Scott indicated that First Choice will have a house in the Target Block in the annual Fall Parade of Homes. (3) The duplexes at 4501-03 and 4555-57 Taylor Street are in the process of having the upper portions removed and the foundations removed or used as foundations for new single family homes. The new single family homes are to be sold to new homeowners under MHFA First Time Homebuyer program terms/limits. The single family deteriorated house at 4612 Taylor Street was cleared by Thomas Contracting. HRA MONTHLY REPORT MAY 3, 1995 PAGE 3 (4) The entire duplex at 4642-44 Taylor is being renovated to make it meet current standards. A City of Columbia Heights Police Sergeant has moved into the 2 bedroom unit (4642 Taylor) and is acting as caretaker for that building, 4519-21 Taylor St. N.E. and 4535-37 Taylor St. N.E. As of May 1, 4644 Taylor (upper half) was rented to a retiring U.S. Air Force NCO and his family (wife and 3 children). CITY OPEN HOUSE/HOUSING FAIR: On Thursday, May 18, from 4:00 - 7:00 p.m., the Community Development Department will participate in the City Hall Open House. Staff will have "How To" videos on constructing decks, porches and three season porches. Brochures and other information on permits, construction, housing and community and economic development will be available to the public. Staff will be available to answer questions and provide information about Community Development Department programs. On Saturday, May 20, the City is holding a Community and Housing Fair from 11:00 a.m. to 4:00 p.m. Community Development staff and Paul Bushman (City Intern) are coordinating the Housing Fair activities at Murzyn Hall. Four-Plex at 4607 Tyler Street: The HOME Program application which was submitted includes $40,000 for ren- ovation of this building. We expect to know about that funding within one or two months. Presently one family lives in Apartment #3 and is acting as resident caretaker for a $40 per month reduction ($545 to $505) in rent. Ge Sale of City/HRA Owned Lots: Staff prepared a request for proposals on the sale of 16 City/HRA owned lots. Proposals are due on May 15th. Personnel Issues: Dave Cole, Occupancy Specialist, re- signed and left as of April 21. Applications are being sought for a replacement with applications due by May 12th. Pat Wolfe, Fridley Occupancy Specialist, has been employed on a temporary part-time (12-14 hours/week) basis until the position is filled. Housinq Study: An in depth study of Columbia Heights is being completed by Darrin Melland (Intern) and Tina Goodroad. To date the area from 40th Avenue N.E. South to 37th Avenue Has been surveyed. Please call us 784-2855 if you have any questions in regard to the above. Enclosure cc: HRA Commissioners Mayor & City Council/City Manager/City Engineer/Building Inspector City Finance Director/City Attorney/P&Z Commission Holmes & Graven (Steve Bubul/Gary Winters) BRLF Committee Jim Bettendorf, PVHC FOCUS/Northeaster News Northeast State Bank (Mike Collins); Norwest Bank (Greg Quade); First Banks (Jim Passeri/Kristin Penner) April 28, 1995 TO: ~ONALD SCHNEIDER, EXECUTIVE DIRECTOR; HRA THOMAS/PAUL, EXECUTIVE DIRECTOR; CREST VIEW COMMISSIONERS; HRA OF COLUMBIA HEIGHTS BOARD OF DIRECTORS; CREST VIEW FROM: JIM BETTENDORF, PARKVIEW VILLA HOUSING MANAGER SUBJECT: PARKVIEW, VILLA MANAGEMENT REPORT PROPERTY ISSUES: The Fire Sprinkler Construction Project is substantially complete. The system is operational. Remaining work includes generator exhaust piping, and miscellaneous cosmetic work such as drywall patching & painting. A one year warranty on the system took effect on March 1, 1995. As a security improvement measure all Parkview Villa North Apartment entry doors were re-mastered, and a fire exit only attachment was placed on the ground level north exit. The Parkview Staff have started to work on a number of summer improvement projects. We have budgeted for and plan to implement the following: -Re-carpet Parkview North hallways. -Numerous landscaping projects, including underground sprinklers for north lawn. -New boiler controls for Parkview North to replace off site contract control. -Handicapped upgrade to unit #104. -Install fire door magnets on Parkview South stairwell doors and Community Room "B" door. -Install Parkview South fire system annunciator ih caretaker unit. This work will be.completed in the 1995 fiscal year. A Center for Geriatric Care · Accredited by The Lutheran Church -- Missouri Synod Equal Opportunity Emptoyer Mr. D. Schneider Mr. T. Paul Commissioners, HRA of Columbia Heights Board of Directors, Crest View -2 April 28, 1995 OCCUPANCY ISSUES: ?arkview North has one vacancy and the prospective tenant for that unit is in the verification stage. Parkview South is at full occupancy. Waiting list totals are as follows: PARKVIEWVILLA NORTH 34 CH Residents 83 Non-residents PARKVIEW VILLA SOUTH 40 CH Residents 25 Non-residents Three recertifications were completed covering both Parkview North and South for the month of April. We are still receiving ?arkview North annual waiting list update forms, and will complete the update sometime in May. MISC. We have informed the residents with garage stalls of the $30.00 security deposit for each garage door transmitter, per the occupancy policy and City Finance Department request. The majority of tenants have already remitted the deposit. The Housing Authority Board of Commissioners voted to renew the Parkview Villa Management Contract with Crest View Lutheran Home, for another two year period. The signed contract was sent to HUD for concurrence. JB/jeb City of Columbia Helqhts, Mn. 782-2817 PROTECTIVE INSPECTIONS, BUILDING PERHITS MOtITHLY REPORT TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED 1. Single Family D~elllngs 2. Duplexes/Double Bungalow 3. Multiple Dwellings 4. Residential Additions 5. Residential Repalr/Maint. 6. Residential New Garages. 7. New Commercial/Inst. Const2 8. New Industrial Construction Comm/lnst./Ind. Addns; 10. Comm./Inst./Ind. Repair/Malnt. ll. Signs -Permanent 12. Sprinklers 13. Demolitions 14. Retaining Walls 15. Fences 16. Others Permits with two or more classes TOTAL Heating Permits Plumbing Permits Sewer Permits Water Permits TOTAL APRIL APRIL THIS YEAR LAST YEAR 1995 1994 TO DATE TO DATE 1 1 4 2 - 0 0 0 0 0 0 0 0 11 2 20 6 - 24 25 51 53 -- 0 3 0 3 0/0 0/0 0/0 0/0 0 0 0 0 1/1/~ o/o/o ~/~/~ o/o/o 2/o/o 1/9/9 11/4/2 5/1/1 t 6 6 1 0 7 7 - o 1 lO o 0 9 o 7 ) 4 7 6) 8 16 16 0 I -1 0 58 I 47 141 106 15 18 47 47 lb t Il 52 37 1 i 1 3 1 7 i 3 20 12  122 97 ESTIMATED VALUATIONS OF PERMITS ISSUED' 1. Single Family Dwellings 2. Duplexes/Dbl.Bungalow, NEW 3. New Multiple Dwellings 4. Residential Additions 5. Residential Maint./Repair 6. Residential New Garages TOTAL RESIDENTIAL 7. New Commercial/Inst. Const. 8. New Industrial Construction Comm./Inst/Ind. Additions 10. Comm./InstYlnd. Maint./Repairs TOTAL COMM./1NST./IND. 11. Signs - Permanent 12. Sprinklers 13. Retaining Walls 14. Demolitions 15. Fences 16. Others TOTAL GRAND TOTAL VALUATIONS 253,155 0 , 0 43, 44,550 3?050 o 0 Q 3.000 6,350 304,055 18 77,t32 27.100 193,625 0 0 0 5,ooo 5,000 2,700 0 0 3OO 0 3,000 201,625 0 865,439 0 0 43,350! 203,387 246,737 7,650 2,4201 0 641~40 0 3?000 77,910 1,190,086 1 .27.100_: 468,442 o 97,579 97,579 ) 7,~H2~ 6,800! 0 0 34,157 600,17g Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettimann City Manager Patrick Hentges CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 April 26, 1995 Mr. Kenneth Bothun 5001 Madison St. Columbia Heights, MN 55421 Subject: Mid-block Light Dear Mr. Bothun: This letter is in response to your inquiry at the City Council Meeting of April 24, 1995, regarding mid-block lighting. NSP had identified the location between 5032 and 5040 Madison as the best location in the middle of the block to install a light due to access to existing power poles along the rear property lines. Per the City policy, a letter was sent to the two properties either side of the proposed installation and the two properties directly across the street. In response to those letters, two residents (one directly adjacent to the proposed location and one across the street) notified the Engineering Department that they were not in favor of installing a light at this location. Our policy then is to try and identify an alternate location and in doing so we determined that locations where there would be good access to existing poles were either too far north or too far south of the middle of the block to provide proper lighting coverage. As there wasn't any good acceptable locations, a letter was sent:,.to the resident adjacent to the proposed location who objected to the light requesting that he collect signatures from more than 50% of the residents living within the 150' of the proposed location who were not in favor of installing a street light. The petition was returned to the City in June of 1994 with signatures against the installation of the light from 7 of the 12 properties within 150' of the proposed location. Based on our policy, the light was not installed. ~.~ ' ~ ',~ "SERVICE tS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER Letter to Mr. Kenneth Bothun April 26, 1995 Page 2 You indicated at the Council Meeting that there were residents in favor of the light. I would suggest that you or someone else on the block circulate a petition to determine support for the installation of an additional light in the block of Madison between 50th and 51st. I must caution you, however, that under the City's policies the cost of the light installed at this time would be assessed to the property owners within 150' of the proposed location as this light would be installed after the mid- block light program was completed in this area. If you have any questions in regard to this matter, please feel free to contact me at 782-2882. Sincerelyvt Pflblic Works Director/City Engineer MAW:jb 95-274 cc: Patrick Hentges, City Manager HEIGHTS PRIDE OPEN HOUSE CITY HALL THURSDAY, MAY 18, 1995 4:00 p.m. - 7:00 p.m. II. ADMINISTRATION DEPARTMENT ACTIVITIES Assessing - Staff will bring up information on the computer about residential properties. Residents will have an opportunity to receive printed information about their property. Personnel - Staff will provide information on job opportunities in the City of Columbia Heights and distribute personnel hotline cards. Recycling/Refuse - A representative of Woodlake-BFl, the City's contracted refuse hauler, will answer questions and distribute information on solid waste management (refuse/recycling/yard waste/hazardous waste). Flyers will be distributed on the fluorescent bulb collection day, scheduled at the Recycling Center on Saturday, May 20 from 9:00 a.m. - 1:00 p.m. Cable Television - Staff will demonstrate and explain the cable equipment used to broadcast council meetings, messages, and programs on the government access channel. Additionally, Meredith Cable Company employees will videotape children ages 3 to 12 years of age for identification purposes. Videotapes will be provided by Meredith Cable Company and given to the parent/legal guardian. Mayor - The Mayor will hold a "Tell it to the Mayor" session to provide residents an opportunity to voice their concerns, questions, and/or comments to the Mayor. Magnetic memo boards with pens will be distributed to visitors. Fo Councilmembers - Councilmembers will be present in the Council Chambers to talk to residents and show them the renovations and improvements undertaken and completed in the Council Chambers. Magnetic memo boards and pens will be distributed to visitors. FINANCE DEPARTMENT ACTIVITIES Receptionist - Reception window will be open and staffed, enabling residents to buy pet licenses, purchase shared ride tickets, and ask questions. Bo Utilities - Staff will be available at the utility billing window to respond to questions and take City utility bill payments. IH. IV. Elections - Residents will be provided information on the election process. Residents will also be able to register to vote. Do Liquor - Staff will be present to display the municipal liquor operations and distribute gift certificates. Budgets A computer will be set up with an ongoing presentation highlighting the budget and budget process. COMMUNITY DEVELOPMENT DEPARTMENT Ae Staff will be available to answer questions on permits, licenses, building construction/remodeling, housing programs, and community development and economic development programs. Brochures, books, and information sheets on community development programs will be distributed. Ce Sheffield Neighborhood - A picture and slide display will be shown on the Sheffield Neighborhood before and after the Heritage Heights development. "How to" audio and video presentations will be featured on construction of decks, retaining walls, and other relevant "how to" visual tapes. E. Yard sticks and rulers will be distributed to visitors. POLICE DEPARTMENT Ae A walk-through tour of the department will be conducted and staff will be present to explain various programs, including: 2. 3. 4. 5. 6. 7. 8. Community Oriented Policing D.A.R.E. Program Cadet Program Community Service Officer School Liaison Reserve Program Firearms Safety Office Technician Fingerprinting of youths for identification purposes will occur in conjunction with the videotaping of youth for identification purposes. FIRE DEPARTMENT A. Fire prevention and fire education films will be shown continuously. VI. VII. Educational materials will be available at tables, including several items for children (ex. pencils, notepads, coloring books, etc.) Free truck fides (weather permitting) on "Old Engine 4" will be provided every 20 minutes, beginning at 4:15 p.m. Station tours will be given every half hour, beginning at 4:30 p.m. Free blood pressure checks will be provided. Staff will be available at a question and answer booth to answer questions on home safety, inspections, and carbon monoxide detectors. Fire Cadets will have a table set up to explain the program and to recruit new members. H. Hot dogs, cake, pop, and coffee will be served in the fire bays. PUBLIC WORKS DEPARTMENT Ao Equipment will be displayed outdoors, including a vactor, sweeper, tandem dump truck, and water truck. Informational displays will be inside: 1. Water Department will display water meters, service line materials, lead and copper information, water and sewer main maps, a section of water main, Ioeators, and repair sleeves. 2. Sewer Department will display pipe samples, repair sleeves, and saws and nozzles. 3. Engineering Department will display project drawings and survey equipment. RECREATION DEPARTMENT Staff will distribute senior newsletters, trip flyers, and recreation program brochures. B. Individual contests with prizes will be held. COLUMBIA HEIGHTS PUBLIC LIBRARY CITY OF COLUMBIA HEIGHTS TO: FROM: SUBJECT: DATE: Patrick Hentges, City Manager M. Rebecca Loader, Library Director Heights Pride Week, 1995 March 10, 1995 The Columbia Heights Public Library will celebrate Heights Pride Week, 1995, with the following events: Open house on Saturday, May 20, from 10:00 a.m. to 1:00 p.m. A. Friends of the Library activities 1. will provide free refreshments for the public (probably coffee, orange drink and cookies). 2. will conduct a mini-paperback book sale. 3. will provide a B. Dalton's gift certificate as a prize for a drawing. B. Guest author 1. Irene Parsons, local author of Columbia Heights: Bootstrap town will be available in the lobby to sign copies of her book and to talk to interested people. 2. Copies of Columbia Heights: Bootstrap Town will be available for purchase; all money to go to the Chamber. C. Children's program 1. Kit and Kaboodle, "Music and comedy for kids of all ages," will perform in the activity room at 11:00 a.m. (30 to 45 minutes). 2. no admission charge. II. Library Board will provide some small item as a "giveaway"--c.g. pencil, key chain, etc. III. Renewal of library cards will be encouraged. IV. Banner and decorations of some type will be on front of building. MRL/jms CITY OF COLUMBIA HEIGHTS "Rising to New Heights" Real Estate Breakfast Friday, May 19 8:00 a.m. - 11:00 a.m. 8:00 Continental BreakfasffRegistration 8:30 Welcome Mayor - Joseph Sturdevant 8:35 Introduction and Overview of Program City Manager Pat Hentges 8:45 Mortgage Update Mortgage Banker - Lee Warenka 10:15 Break 10:30 "Rising to New Heights" Presentation City Manager Pat Hentges Learn about Priorities for the Future: * Future Housing Program Priorities * Sheffield/Heritage Heights Redevelopment Project * Quality Neighborhood Effort: - Street Rehabilitation Program - Neighborhood Policing - Rental/Inspection Program Licensing - Improvement of City Services 11:30 Summary and Questions City Manager - Pat Hentges 425 Portland Avenue Minneapolis, Minnesota 55488-0002 StarTribune MiNNEA POLLS * ST, PAUL Something Special Is (.;om ng to'the City of Columbia Heights May 18 & 19 The Star Tribune Marketer Customer Unit is proud to announce an exciting collaboration with the City of Columbia Heights. Toaether we will be writing and producing the first-ever "Columbia Heights Close Up" special city section. Columbia Heights is a vibrant city made up of businesses and residents who are committed to the strength and growth of their community. "Columbia Heights Close Up" will celebrate the people and places that make up this special city. Here's a sample ofwhat to expect: Heights Pride - featuring the week-long Community Awareness Project Good Neighbors - spotlight on the Values program and safety of the community Livability of a Community - parks, recreation, programs and special events Schools - focus on Columbia Heights excellent public school system Heritage Heights Redevelopment Project "Columbia Heights Close Up" will be distributed to Star Tribune subscribers who live in Columbia ,Heights and surroun.'.tin.~ communitios on Thursd3y, May 18. And since you don't want anyone to miss this section, on Friday, May 19 "Columbia Heights Close Up" will be delivered to households in these communities who don't subscribe to the Star Tribune via Twin Cities Extra. In addition, we will provide 5,000 copies to the City of Columbia Heights and the Chamber of Commerce so they can mail them to new and prospective residents. This means repeated exposure throughout the year. Total distribution will be 130,400. The attached map show the areas of distribution. Call your Star Tribune representative or Diane Adams, Public Relations Marketer Representative, at (612) 673-4090 today to reserve advertising space. Deadline is Wednesday, May 3. Please Read Re, ~ Star ~ hbune Variety/Twin Cities Extra Zones 'Seven zones are available on Thursdays, in the Star Tribune Variety section. These same zones are also available in Twin Cities Extra, which is distributed on Fridays/Saturdays to non-sub- scribers of the daily Star Tribune. Zoning allows you to reach your target market at an am'active price. Combining the Star Tribune and Twin Cities Extra gives you greater coverage for superior reach. Star Tribune Primary Market Area [---'--~ Twin Cities Extra Area (within primary market area) Zone 1 Circulation: Star Tribune 50,300, Twin Cities Extra 66300- Brooklyn Center, Brooklyn Park, Crystal, Golden Valley, Maple Grove, New Hope, northeast coroer of Plymouth, northwest Minneapolis, Osseo, Robbinsdale and more. HENN£Pth Zone 2 X~ Zone 3 Circulation: ~ Circulation: Star Tribune 56,700, \ Star Tribune 39,500, Twin Cities Extra 73,700--~ Twin Cities Extra 51,300--- Anoka, Blaine, Coon Rapids, \ Apple Valley, Burnsville, ~91umbia Heights, ~ Eagan, Lakcville, Prior Moundsview~ New Brighton, ~ Lake, Rosemount, Savage northeast Minneapolis, St. ] and more. Anthony, Spring Lake Park ,/ StarTribune (612) 673-7777 0 10 20 ' I MILES CARTOGRAPHY LAB DEPT OFGEOGRAPHY. UNIV OFMINNESOTA Zone 4 Circulation: Star Tribune 58,600, Twin Cities Extra 39,500-- Bloomington, Edina, Richfield, parts of south Minneapolis and more. Zone 5 Circulation: Star Tribune 79,600, Twin Cities Extra 51,900~ Eden Prairie, Hopkins, Minnetonka, most of Plymouth, Mound, south- west Minneapolis, St. Louis Park and more. NOTE: These zone descriptions give a general idea of the areas included in each of the seven zones. Source: Gross one-day circulation for May 10, 1994, Star Tribune Circulation Depaxtment estimate. Twin Cities Extra is published by Alternate Delivery Extra (ADX), a wholly owned subsidiary of Cowles Media Company. Zone 6 ~irculation: Star Tribune 43,200, Twin Cities Extra 164,200--- Cottage Grove, Inver Grove Heights, Maplewood, Mendota Heights, St. Paul, South St. Paul, West St. Paul, White Bear Lake, Woodbury and more. Zone 7 Circulation: Star Tribune 37,800, Twin Cities Extra 41,000--- Downtown, parts of south Minneapolis and more. This is a Star Tribune Advertising Department Section "Columbia Heights Close Up" Ad Sizes and Costs Star Tribune Thursday, May 18, 1995 Publication Dates: ~.,n Cities Extra Friday, May 19, 1995 Full Page 6 columns x 21" = 126" 2x9" 2 x 8" Half Page Quarter 2 x 7' 6 x 10 1/2" Page 3x10 1/2~ 2 X 4 1/2" 2x3" Sample Black & White Ad Sizes & Costs $25.40 per column inch -- Minimum size I column inch. Full Page $3200.40 6 x 21' (13" x 21") Half Page $1600.20 6 x 10 1/2" (13" x 10 1/2") Quarter Page $800.10 3 x 10 1/2" (6 7/16" x 10 1/2") Eighth Page $406.40 2 x 8" (4 1/4"x 8") Page 2 ~ $500 2 x 9" (4 1/4"x 9") 4 1/4" x 7" 2 x 4 !12 4 1/4" x 4 1/2" 2x3 4 1/4" x 3" $355.60 $228.60 $152.40 Example: 2 columns wide by 3 inches in length is a 6 inch ad. Cost $152.40 column measures 2 1/16" columns measure 4 1/4" columns measure 6 7/16" 4 columns measure 5 columns measure 6 columns measure 8 5/8" 10 13/16" 13" Ad Deadlines Publication Date Space Reservation Thursday May 18, 1995 Wednesday May 3, 5pm One Proof Proof of ad delivered prior to publication Camera Ready and Final Corrections Monday Wednesday Thursday May 8, 5pm May 10, 8am May 11, 12 noon If you have questions concerning ad sizes and cost, please call your Star Tribune account representative or Diane Adams, Public Relations Marketer Representative, at 673-4090. TOWN MEETING DINNER 6:30 - 7:30 Social Hour (Pianist - $60.00 per hour) Cash Bar - Lions Club Security - $17.00 per hour 7:30 - 8:30 Dinner - Buffet (Catered by Classic Catering person) (Invocator - Fr. Moudry - ICC) - $10.00 per 8:30 Entertainment/Program (18 member Knights of Columbus Men's Chorus - 30 minutes) Four "State of the ..."speakers: Dr. A1 Holt Pat Hentges Jim Kordiak Heidi Burmis Town Meeting Forum - Comments, questions, etc. Wrap-Up Speaker - Bob Guzy (if available) The Chamber of Commerce will pay all costs associated with the Town Meeting Dinner (catering firm, entertainment donation, pianist, security). Civic and community organizations will be invited to participate in an informational opportunity by having membership information available. Tables will be set up for their use in the LaBelle Lounge. They need not be manned. PICNIC Budget for the picnic was previously submitted. Minnesota Dixie Band has since been hired to entertain on the grounds during the picnic. There will be six musicians and the charge is $600.00. The Chamber will pay this fee. A moon walk has been contracted for at a cost of $200. The agreement with the company stipulates that if the weather is poor they will not put up the moon walk and if the weather becomes poor during the day they will close. So a contract could be signed, the Chamber agreed to cover the costs if there are no available funds. A tent at a cost of $375.00 has been contracted for to be used for the picnic. CRAFT FAIR A tent has been rented at the cost of $400 for the craft fair. Columbia Heights Community and Progress Report 4/24/95 Housing Fair EXHIBITORS The following exhibitors have reserved booths: contractors Castle Bldg & Remodeling Greg Willis Exteriors Lamere Construction, Inc. MCR Roofing Roof Design Partners LLC Sharp Heating & Air Conditioning Timbercraft Remodeling Peterson Bros. Sheetmetal Allan Block Corp. financial institutions 1st Community Credit Union Norwest Bank Northeast State Bank Realtors Anoka Board of Realtors EPA Real Estate (Heryla) community services/non-profits School District #13 NEI Columbia Heights Block Builders City Booth other groups expected to have a booth: Churches Community Organizations (Boosters,Girl & Boy Scouts U of M~ Extension ACCAP · . . ) SEMINARS The following seminars, held in the Gauvitee room, will be present: ACCAP -- First time home buyer First Community Credit Union -- Financial concerns City Personnel -- bldg permits, contractor licenses... expected seminars: Tenants Union Karen Skriuseth -- Community Crime and Prevention DO-IT-YOURSELF WORKSHOPS Do-It-Yourself workshops will be held outside if weather permits, otherwise downstairs in Murzyn. There will be: Landscaping/Gardening Tips from a U PIN horticulturalist Retaining Wall demos from Allan Block HOME IMPROVEMENT VIDEOS Home improvement videos, provided by Community Development, will be shown throughout the day in the Keyes room. DOOR PRIZES Savings bonds from participating banks will be raffled off during the fair. Other exhibitors will be asked if they want to provide door prizes. REFRESHMENTS Refreshments will be served by a group of seniors who have signed up with Karen Moeller. TIMELINE Ail exhibitors, seminars, and workshops will be scheduled by friday, April 29. On monday, May 1, promotional brochures containing times of seminars and names of exhibitors will be distributed to exhibitors. 0 0 COLIJMI~I^ I~.El'ff~ CIfY I-I~.L ~90 40~ LO~E LF. VEL m m E ~' o E _c c (~ O) 0 (D d) ~ ~ c c r-~ r- O d) -0 LU C~ O0 X©- 0 -- .=- '-d ~ ...a ~ · .o ~ o_ ~ r" = : ~ 0 '-O 0 ~ q) '~ '"" ~ o _c o e ~ o ~ c- 8 +- o ~ ~ >. ..Q d) O ~ 0 IE ~ (1) _ O 0 E5 >¢>) '- E (1) -o 0 o r-c~ 0 ee o m ~o~ m ~ cc -d c o. '- ,- m -o _o o_r- m o o~ d rs m ~ m m o oE oo ¢- 0 o .~ -- ~ '~ 0 .-,_ ,_ ac ...~ ~: "u ,,c,-~ E .--- ~ -- 0 -- 0 0 m~ ,._o '~ ~ = = ,..--o o E '-a ~ o.. ~ ~. :~ --- ~E o c od ~ ~ ~ _o ~od o>- c o m> 8~ o o ~ ~o ~ o~ =o o COLIJI~I^ I~l~l'ffS CITY ~0 40~ TO: COLUMBIA HEIGHTS CITY COUNCIL FROM: LOWELL DEMARS SUBJECT: RENTAL PROPERTY LICENSE APPLICATIONS DATE: MAY 8, 1995 THE FOLLOWING LIST OF OWNERS AND THEIR RESPECTIVE RENTAL PROPERTIES HAVE COMPLIED WITH THE PROVISIONAL LICENSING REQUIREMENTS OF THE CITY OF COLUMBIA HEIGHTS. I AM RECOMMENDING THAT THESE LICENSES BE ISSUED: ARFMANN, RANDEE BOEGE, MARK A. BOSTROM, CURTIS H. BURCHETT, LESLLIE K. BURSCH, FREDERICK D. CANFIELD, DOROTHY E. DEERING, RICHARD A. DUNGEY, GARY DURUSHIA, RAY D. EGAN, RITA FINK, WILLIAM C. FRANZ, WILLIAM E. FUDALI, PHYLLIS GRAMITH, CHARLES HARLAN, BRADLEY HARLAN, BRADLEY HARLAN, BRADLEY HERMAN, MARVIN HESS, MARK JONES, MICHAEL KOTZER, PETER KOTZER, PETER KRAFT, MATT J. LEVINE, RICHARD J. MACHLITT, JEROME L. McCALLA, DOLORES M. McGINNITY, F. KEVIN MIKRE, SAMUEL J. MIKRE, SAMUEL J. MOKHTARY, EVA G. MOORE, W. PATRICK RAJKOWSKI, THOMAS RUDNITSKI, DONALD E. SEEVER, GALE C. SOWADA, MARVIN A. SWEN, DORIS E. THORNBERG, TERRY THORPE, JEAN C. WIGGINS, WESTON B. 4535 WASHINGTON 4-95 4127 2ND STREET 5-95 4654 TYLER 5-95 3747 2ND STREET 5-95 5134-36 WASHINGTON 4-95 4943 JACKSON 5-95 3822 3RD STREET 5-95 233 42ND AVENUE 5-95 424143 2ND STREET 5-95 607 38TH AVENUE 4-95 4657 TYLER 5-95 3830 3RD STREET 5-95 5128-30 WASHINGTON 4-95 529 MILL 1-95 5110-12 WASHINGTON 4-95 5200-02 WASHINGTON 4-95 514648 WASHINGTON 4-95 1339 CIRCLE TERRACE 5-95 4031 2ND STREET 5-95 1301 CIRCLE TERR 5-95 4203 2ND STREET 5-95 4207-09 2ND STREET 5-95 3830 RESERVOIR 5-95 3939 TYLER 5-95 4622-24 7TH STREET 4-95 1026 40TH AVENUE 1-95 4432 2ND STREET 5-95 3709 JACKSON 2-95 3855 JACKSON 2-95 1230 CIRCLE TERR 5-95 3902-04 RESERVOIR 5-95 4803 7TH STREET 4-95 5115-17 WASHINGTON 4-95 5208 WASHINGTON 4-95 1000432 50TH AVENUE 1-95 4600 WASHINGTON 4-95 4326 MONROE 6-94 4641 WASHINGTON 4-95 4144 MADISON 4-95 -- 3-96 -- 4-96 -- 4-96 -- 4-96 -- 3-96 -- 4-96 -- 4-96 -- 4-96 -- 4-96 -- 3-96 -- 4-96 -- 4-96 -- 3-96 -- 12-95 -- 3-96 -- 3-96 -- 3-96 -- 4-96 -- 4-96 -- 4-96 -- 4-96 -- 4-96 -- 4-96 -- 4-96 -- 3-96 -- 1-96 -- 4-96 -- 1-96 -- 1-96 -- 4-96 -- 4-96 -- 3-96 -- 3-96 -- 3-96 -- 12-95 -- 3-96 -- 5-95 -- 3-96 -- 3-96 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION APRIL 24, 1995 The Board of Trustees Meeting was called to order at 8:45 p.m. by Mayor Sturdevant. Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present 2. APPROVAL OF MINUTES Motion by Ruettimann, second by Jolly to approve the minutes of the February 27, 1995 Board of Trustees Meeting as presented. Roll call: All ayes 3. TERMINATIONS FROM VOLUNTEER DIVISION Motion by Peterson, second by Ruettimann to record the termination of employment from the Volunteer Division of Patrick F. Lane effective April 11, 1995. No Relief Association benefits were accrued. Roll call: All ayes Motion by Peterson, second by Petkoff to record the termination of employment from the Volunteer Division of Jason E. Johnson effective April 11, 1995. No Relief Association benefits were accrued. Roll call: All ayes 4. APPROVAL OF LEAVE OF ABSENCE Motion by Peterson, second by Petkoff a record the leave of absence status for John R. Fearon, Volunteer Fire Department, effective April 1, 1995 to October 1, 1995. Roll call: All ayes Motion by Ruettimann, second by Peterson to adjourn the Board of Trustees Meeting at 8:49 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER MEETING OF: MAY 8~ 1995 AGENDA SECTION: BOARD OF TRUSTEES ORIGINATING DEPT.: ] CITY MANAGER VOLUNTEER FIRE RELIEF ASSN. FINANCE ~ APPROVAL NO.: ITEM: FIRST TRUST INVESTMENT/CUSTODY BY: WILLIAM ELRIT]Eu/t3~(-- BY:~ AGREEMENT AND FIRST AMERICAN FEE ARRANGEMENTS DISCLOSURE RESOLUTION DATE: MAY 1, 1995 NO.: For several years, Marquette National Bank was the trustee for the Volunteer Fire Relief Association funds. In this role, they handled all disbursements of pension payments and investment of revenues in the fund. When First Bank Systems acquired Marquette Bank, new agreements should have been signed with First Bank Systems; however, First Banks did not submit these agreements to the City and the City continued to operate under the assumption that whatever agreements we had with Marquette were adequate. At this time, First Trust is requiring that we have a new investment/custody agreement with First Trust and a resolution related to the fee arrangements and disclosures for all accounts that hold First American investment funds. In essence, these two documents are required because of the strict banking regulations that are placed on trust-type funds. Attached is a copy of the investment/custody agreement and the resolution that is required by First Trust. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 95~.~,8 being a resolution authorizing investments in the First American Funds, Inc. and the fee arrangements disclosure. RECOMMENDED MOTION: Move to authorize the investment/custody agreement with First Trust for the management of the Volunteer Fire Relief Association Pension Fund. WE:dn 9505023 COUNCIL ACTION: RESOLUTION 95- 2 8 AUTHORIZING INVESTMENTS IN THE HRST AMERICAN FUNDS BE IT HEREBY RESOLVED by the Board of Trustees of the Columbia Heights Volunteer Fire Relief Association, that: WHEREAS, the corporation is identified in the Columbia Heights Fire Depaxhiamt Relief Association--Volunteer Division Plan (the "Plan") as a Plan Fiduciary and the Plan Fiduciary's approval is required in order for the Plan to invest its assets in the First American Funds, Inc., First American Investment Funds, Inc., and the First American Mutual Funds (the "First American Funds"); and WHEREAS, we have received and read and we understand the current prospectuses for the First American Funds and the Fee Arrangements Disclosure of the investment advisory and other fees charged to or paid by the Plan and the Funds. RESOLVED, that we hereby approve of the investment advisory and other fees paid by the Plan directly or through the Funds and the investment of Plan assets in the Funds; FURTHER RESOLVED, that we affirm that our approval is a fiduciary decision we are making as a fiduciary of the Plan. Passed this ~ day of 1995. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student Council Secretary 9505023 FI]BT TRUST [NVESTMENT/CqJSTODY AGREEMENT The Board of Trustee~the Principal, refen~! to as "l", "my", "me" appoints FIRST TRUST NATIONAL ASSOCIATION. "referred to as the "Agent"), as my Agent. The Agent shall exercise for me the duties and powers enumerated in this agreement (and a ~eparate custodial/agency agreement if applicable). 1. Records of Assets. The Agent slmll establish an account in my name and for my benefit on the Agent's books and shall credit all assets transferred by me to the Agent. The Agent shall maintain records of all assets and transactions and shall account to me at such periods as agreed. Each accounting shall include an inventory of my assets and a description of all receipts, disbursements, and other transactions affected on my behalf. 2. Investment Authority. Please indicate the proper scope of Agent's investment authority; X a. Management. The agent shall invest Account assets in such property as a prudent investor would require in the management of his or her own affairs. The Agent need not obtain m~' approval for any investment. The Agent shall establish investment guidelines after consultation with me, and shall review management policy, specific holdings, and account performance as I request. __ b Advisoo'. The agent shall invest, retain, sell or otherwise dispose of Account assets as directed by me. The Agent shall recommend investment policies and particular investments to me from time to time. The Agent shall establish investment guidelines after consultation with me. and shall review investment policy, specific holdings, and account performance with me as I request. ~ c. Custodial. The Agent shall invest, retain, sell or otherwise dispose of assets only as directed by me. I may give written authorization to the Agent to act on instructions received from other agents I appoint. The Agent may act on oral instructions which the Agent reasonably believes to be issued by me or my authorized agent. The Agent has no authority or responsibility to recommend or evaluate investment policies or particular investments with regard either to investment merit, or as to suitability for my investment guidelines. 3. Cash Receipts and Investments. The Agent shall collect all dividend interest or other income payable on account assets and all principal due on called or matured bonds. On a daily basis the Agent shall invest cash receipts in the following type of money market mutual fund (check one): Treasury Obligation Money Market Funds A mutual fund (including a mutual fund managed and/or otherwise serviced by the Agent or any affiliate of the Agent) may be utilized. This type of mutual fund invests only in U.S. Treasury Obligations issued by the United Slates Government, its agencies or instrumentalities which are fully guaranteed as to payment of principal and interest by the United States. Government Obligations Money Market Funds A mutual fund (including a mutual fund managed and/or otherwise serviced by the Agent or any affiliate of the Agent) may be utilized. This type of mutual fund invests in U.S. Government securities issued or guaranteed by the U.S. Government~ its agencies or instrumentalities. The fund investments can include securities backed only by the right of the issuer to borrow from the U.S. Treasury under certain circumstances and instruments backed by the credit of the agency issuing the obligation. Institutional Money Market Funds A mutual fund (including a mutual fund managed and/or otherwise serviced by the Agent or any affiliate of the Agent) may be utilized. This type of mutual fund may invest in the type of inve~t,,ents described for a Trr, asury Obligation fund and a Government Obligation fund as well as commercial paper rated A-I by Standard & Poors Corporation, or Prime-! by Moody's Investor Service and other money market instruments which are unrated but of comparable quality, instruments of domestic and foreign banks and savings and loans denominated in dollars, and short term obligations of sovereign entities rated AAA by Standard and Poors or Aaa by Moody's denominated in dollars. The particular money market mutual fund utilized for each category for the investment of' cash will be periodically reviewed and may be changed from time to time based on criteria selected by the Agent. These funds are not deposit accounts covered by federal deposit insurance or otherwise insured or guaranteed by any federal or state governmental agency. An investment in such funds, as well as any mutual fund, involves investment risk, including the possible loss of principal, due to fluctuation in each fund's net asse! value. 4. Cash Disbursements. The agent shall make such disbursements as I direct from time to time. lfthe disbursement is to or for a parry other than me, the Agent may require my written direction prior to disbursing funds. Whenever a payment from the account is due me, whether in accordance with an agreed schedule or regular remittances or a special payment on my written or verbal request, Agent is authorized to deposit the payment(s) to the following accounts(s) (Please indicate account information or none) Account Number Account Name Institution Name Institution Address Account Number Account Name Institution Name Institution Name Institution Address Account Number Account Name Institution Name Institution Address I may designate other accounts for payment or eliminate any account by writing to the agent. 5. Proxy Authorit)'. The agent is hereby directed and authorized to vote proxies issued in connection with the securities held now or in the future in the Account. This authority shall continue until it is revoked by written notice to the Agent. Any securities excepted from this authorit~r are listed below'. EXCEPTIONS: First Bank System, Inc. stock, securities or other obligations ('FBS Securities"), First American Mutual Funds OTHERS (if "NONE" so indicate or if proxy authority is to be withheld from the Agent indicate NONE The agent shall forward all proxies of FBS Securities, First American Mutual Funds and any other excepted securities to me. 6. Type of Investments. While acting with investment management authority, the Agent may acquire any type of property, including but not limited to common and preferred stocks, bonds, notes, options, evidences of indebtedness, guaranteed investment contracts, real property, mutual funds (including mutual funds for which the Agent or any affiliate of the Agent serves as investment advisor, custodian, or other service provider as disclosed in the current prospectus for such mutual funds, and any fund composed primarily or commercial paper, short-term U.S. Treasury or agency issues, bank Certificates of Deposit or other short-term money market instruments. I may specify which originally Iransferred assets are to remain in the Account for which the Agent shall have no investment responsibilities. Account assets which are originally or subsequently deposited or purchased at my direction but which are not included in the Agent's approved list of investments, including FBS Securities, shall be safekep! by th~ Agent without any duty to provide analysis or recommendations regarding the acquisition, holding or disposition thereof. '7. Conflicts of Interest. The Agent may retain any stock or other securities issued by First Bank System, Inc. (the Agent's parent holding company) and other investment securities in which Agent or its affiliates have an interest as issuer, investment adviser or service provider ("FBS Securities"). I relieve the Agent of any duty to recommend any sale, retention or purchase of any First Bank System, Inc. stock or debt securities. The agent may maintain for me and for this Account deposit accounts in any depository, including any bank affiliated with the Agent. I approve of the utilization of commingled fiduciaD' deposit accounts at banks which are affiliates of the Agent for purposes of receipt of distribution of Account monies or processing or income or other funds received in the course of Administration of the Account. I recognize that the account may not receive interest in all circumstances due to normal processing for funds awaiting investment or distribution. 8. Agent Representations. The Agent hereby represents that it is a "bank" as defined in Section 202(a)(2) of the Investment Advisors Act of 1940, that it is a "fiduciary" of each account identified here in as defined in Section 3(21) of the Employee Retirement Income Security Act of 1974, as amended and therefore, that it is an "inveab,ent manager" as defined in Section 3(38) of ER1 SA. 9. Liability of Agent. Except as provided under ERISA or otherwise for gross negligence, malfeasance, or violation of applicable law, neither the Agent nor any of its officers, directors, employees or agents shall be liable hereunder for any actions performed or for any alleged errors of judgment in managing or advising the Account, or for any loss suffered by the Account due to asset value depreciation. The Agent may rely upon information that I have furnished to the Agent and that the Agent reasonably believes to be accurate and reliable. 10. Compensation of Agent. The Agent shall be entitled to compensation for its services according to its published schedule of fees in effect at the time services are rendered. In consideration of the management fee paid by the account(s) created herein to any mutual fund advised by the Agent or any affiliate of the Agent, the Agent waives its account investment management fee. 11. Successors. If the Agent transfers its fiduciary business, is merged or consolidated with, or otherwise converted into another trust company, bank or other corporation having fiduciaD' powers, the successor shall become the Agent under this agreement. 12. Termination. Either party may terminate this agreement at any time by giving the other prior written notice. FIRST TRUST NATIONAL ASSOCIATION Agent Principal Authorized Representative (Print or type Name and Title) Authorized Representative (Print or Type Name & Title) Wi 11 i am E1 ri te, Ex Offi cio Treasurer Signature Signature Date Date legal.doc FEE ARRANGEMENTS DISCLOSURE Effe~ztive with investment into the First American Invera~t Funds, Inc., Fire km~-ican Funds, Inc., or Fire American Mutual Funds (the "First American Funds") family of mutual funds, a fee structure explained below will take effect. First Bank System affiliates provide services to the First American Funds; therefore, ERISA rules [Class Exemption 77-4 and Class Exemption 84-24, whichever is applicable] require approval that fees for investment management be charged only through the invesunent advisory fee of the internal mutual fund fee structure, and not as part of the fatuciary fees charged to the plan. Mutusl Fund Fees snd ExDenses The full explanation of the mutual fund inves~nent advisory, custodial and other fund charges and expenses is contained in the First American Fund prospectuses that accompany this disclosure. The prospectuses.should be read carefully before the Approx al Form is executed. As is t)q~ical for mutual funds, the fees, charges, and expenses, which may be referred to as "fund level" fees or expenses, are netted against the funds' income. Approval of a plan's investment in First American Funds by the independent fiduciary includes approval of the Advisory and other fees as authorized in the prospectuses. For plans that have varying levels of investments in several First American Funds depending upon a fiduciary's ongoing investment direction [i.e., assets may be allocated and reallocated among the funds upon the discretion of First Trust or another fiduciary], the independent fiducia~"s approval authorizes the investment fees up to and including the circumstances of investment of all of the plan assets in those First American Funds with the highest authorized Advisory and other fees. I~lan Level Fiducia~_ Fees Because the investment management fee component and other charges and expenses are assessed as fund level fees or expenses as explained above, these fees or expenses will not also be assessed as plan level fees. Other ("plan level") fees are explained in a separate fee schedule provided by First Trust that accompanies this disclosure. These plan level fees are paid by the plan sponsor or charged to the plan. Approval of a plan's investment in the First American Funds includes approval of the plan level fees accompanying this disclosure. Aporoval of Indeoendent Fiducia~_ As indicated above, an ER.ISA Class Exemption [77-4 or 84-24] requires independent fiduciary approval of a plan's investment in the First American Funds, and specifically, the Funds' inves~nent advisory, custodial and other fee arrangements. For this purpose, the independent fiduciary is the Plan Administrator or other plan fiduciary as authorized in the plan documents. Therefore, the appropriate fiduciary ma)' be the plan's inveslment committee, the plan's administrative committee, or the Plan Administrator [if not otherwise designated, the plan sponsor]. Accordingly, execution of the approval, depending on these circumstances, may require the signature of an authorized individual, the signatures of the committee members, or a corporate resolution of the company's board of directors. Approval may also be incorporated into a plan's document or mast agreement, as is the case with First Trust prototype plan. Approval of a plan's investment in the First American Funds will authorize such inveslment and the plan level and fund level fee arrangements. The independent fiduciary approval further approves the continuing and future investment of all or some of a plan's assets in an)' one or more of the First American Funds. This approval will remain in effect until First Trust is informed otherwise in writing. b) thc Federal Depas. /n.~ura~lce Corporation the £edeml Reserve Board or ~.} olhtr oSeno An mvestraent in Iht Fl~d~ revolves investment ask. mcledmg the possible loss of APPROVAL OF INDEPENDENT FiDUCI. ~ Y Plan Name: Plan Fiduciary: Date: Columbia Heights Fire Department Relief Asso (the"Plan") Board O~ Trustees ation-Vol unteer Division I (we) certify that I am (we are) a Plan Fiduciary with authority to act as such have received, read, and understand the current prospectuses for the First Ame~ American Investment Funds, Inc., and the First American Mutual Funds (the Arrangements Disclosure of the investment advisory and other fees charged to the Funds. I (we) hereby approve of the investment advisory fees and other fee= or through the Funds and the investment of Plan assets in the Funds. I (we) und is a fiduciar)/decision. ~er the Plan. I (we) '~n Funds, Inc., First ,ds") and the Fee ~aid by the Plan and aid by the Plan directly ~tand that this decision Comolete Either Part 1.2. or 3 as A.~olicable 1. If an ~ is the Plan Fiduciary, sign below: 2. Ifa Plan authorized committee is the Plan Fiduciary, the members of the Con ittee must sign beloxv: 3. Ifa tof. lzorili~ is the Plan Fiduciary, then return the enclosed Board Resolutio ~ith appropriate certification of Board approval.