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April 24, 1995 Regular
CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 April 21, 1995 Mayor Joseph Sturdc~ ant Councilmembers Donald Cs. Joll? Brace G. Nawrocki Gary L. Pcterson Robert W. Ructtimann City Manager Patrick Hentges The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, April 24, 1995, in the Mathaire/McKenna Room at John P. Murzyn Hall, 530 Mill Street, Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. Call to Order and Roll Call 2. Pledge of Allegiance 3. Consent Agenda (Al! items listed with asterisks [***] are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion.) RECOMMENDED MOTION: Move to adopt the consent agenda items as indicated with an asterisk (***)on the Regular Council Agenda. ***4. Minutes of Previous Meeting(s) RECOMMENDED MOTION: Move to adopt the minutes of the Regular City Council Meeting of April 10, 1995, and the Board of Review Meeting of April 17, 1995, as presented in writing, and such reading be dispensed with. 5. Open Mike/Proclamations/Presentations a. Proclamation - Arbor Day/Arbor Month b. (Open Mike is an opportunity for residents to address or raise any issue to the City Council. However, the City Council asks that the resident provide their name, address, and a statement of the item. The matter will be considered by the City Council or referred to staff for a future response. In order to expedite business, residents will be allotted five minutes to present their statement or issue.) 6. Public Hearings/Ordinances & Resolutions a. Second Reading- Ordinance No. 1299, Vacating a Certain Alley Easement Between 37th and 38th Avenues RECOMMENDED MOTION: Move to waive the second reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Ordinance No. 1299, an Ordinance Amending ordinance No. 853 City Code of 1977, Vacating a Certain Alley Easement. b. Resolution No. 95-22, Resolution for HRA Application for Rental Assistance Program RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES COUNCIL AGENDA Page 2 Council Meeting of April 24, 1995 RECOMMENDED MOTION: Move to Adopt Resolution No. 95-22, Resolution Supporting Housing and Redevelopment Authority Application for HUD Rental Assistance Program Units to Replace Like Metro Council HRA Units and to Have Local HRA Totally Administer Those Units. c. Resolution No. 95-23, Resolution Setting Rates on Sewage Disposal and Water Supply RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 95-23, Being a Resolution Setting Rates on Sewage Disposal and Water Supply in the City of Columbia Heights. d. Resolution No. 95-24, Resolution Changing the Date of the Second Regular Council Meeting in May of 1995 RECOMMENDED MOTION: public. RECOMMENDED MOTION: Meeting in May of 1995. Move to waive the reading of the resolution, there being ample copies available to the Move to adopt Resolution 95-24, Changing the Date of the Second Regular Council e. Resolution No. 95-25, Resolution Declaring 3723 Jackson St. a Hazardous Property RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 95-25, Declaring the Structure at 3723 Jackson Street as Hazardous and Must be Razed and the Lot Regraded to Allow Access by Vehicles From the Alley. f. Other Ordinances and Resolutions 7. Communications ***a. ***b. ***C. ***d. Establish Hearing Date for License Revocation, 4006 4th Street RECOMMENDED MOTION: Move to Establish a Hearing Date of May 30, 1995, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Julie Klostefich, Regarding Rental Property at 4006 4th Street N.E. Establish Hearing Date for License Revocation, 1439 42nd Avenue N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of May 30, 1995, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against Kathy Stephenson, Regarding Rental Property at 1439 42nd Avenue N.E. Establish Hearing Date for License Revocation, 4653 Central Avenue N.E. RECOMMENDED MOTION: Move to Establish a Hearing Date of May 30, 1995, for Revocation or Suspension of a License to Operate a Rental Property Within the City of Columbia Heights Against David and Norma Rust, Regarding Rental Property at 4653 Central Avenue N.E. Establish Work Session Dates RECOMMENDED MOTION: Move to Establish April 25, 1995, at 5:30 P.M.; May 1, 1995, at 8 P.M.; and tentatively May 16, 1995, at 7 P.M. as Work Session Dates. COUNCIL AGENDA Page 3 Council Meeting of April 24, 1995 ***e. Establish a Public Hearing to Consider Alley Lighting RECOMMENDED MOTION: Move to Establish May 30, 1995, 7:00 P.M. as a Public Hearing for Consideration of Alley Lighting Between 5th Street from 47th Avenue to 48th Avenue. f. MN/DOT Notification on Removal of Central Avenue Median Fencing, 48th - 50th Avenues RECOMMENDED MOTION: Move to Direct to Contact MN/DOT, School District #13, City of Hilltop and Adjacent Property Owners Regarding Removal and/or Alternatives to the Existing median Fence on Central Avenue From 48th Avenue to 50th Avenue and to Report Back to the Council on May 8, 1995. g. Other Communications Old Business a. Board and Commission Appointments for Human Services Commission RECOMMENDED MOTION: Move to Appoint Pamela W. Hanson for a term to expire April, 1998; Catherine G. Anderson for a term to expire April, 1996; and Michael J. Tilkens for a term to expire April, 1997. b. Approve 1995 Beautification Program and Heights Pride Program Budgets RECOMMENDED MOTION: Move to Appropriate $8,225 for Beautification and $7,700 for Heights Pride in Fund 101-Dept. 45050, with the Appropriation of $8,225 Coming From Personnel in the Volunteer Department, $6,500 from the Mayor Council Contingency, and $1,200 from the Bi-Centennial Fund. c. Other Old Business New Business a. Award Engineering Contract for EVP Installation, Project 9505 RECOMMENDED MOTION: Move to Award the Design Phase of Project 9505 (EVP Installation) to BRW, Inc. Based on Their Proposal of March 15, 1995. b. Award Work for Replacement of Water Services at Heritage Heights RECOMMENDED MOTION: Move to Award the Replacement of Water Services in Heritage Heights to Olson Plumbing of Columbia Heights at a Cost of $587.50 Each for Up to 18 Services, Funding to Come From the Water Construction Fund 651-49449-5130. Authorization to Seek Quotations for Replacement Fire Hydrants RECOMMENDED MOTION: Move to Authorize Staff to Seek Quotations for Three (3) Replacement Fire Hydrants. d. COPS FAST Grant Award RECOMMENDED MOTION: Move to Approve and Activate the COPS FAST Federal Grant Which Will Supplement the Hire of One Police Officer Over a Three-Year Period to the Columbia Heights Police Department. RECOMMENDED MOTION: Move to Authorize the City of Columbia Heights Finance Department to Institute a Special Fund to Handle the COPS FAST Grant Financial Needs. RECOMMENDED MOTION: Move to Authorize the Mayor and Applicable Staff to Hire One Police Officer Under the Auspices of the COPS FAST Grant Awarded to the City of Columbia Heights. ***c. COUNCIL AGENDA Page 4 Council Meeting of April 24, 1995 ***e. Authorization to Sell, Salvage, or Dispose of City Property RECOMMENDED MOTION: Move to Authorize the Sale, Salvage, or Disposal of Surplus City Property as Indicated on the Listing of Surplus Property Dated April 19, 1995. Conference Attendance Request for Fire Department RECOMMENDED MOTION: Move to Authorize Fire Chief Charles Kewatt to Attend the Fire Rescue International Conference in Louisville, Kentucky, From September 9-13, 1995, and Such Expenses to be Paid From Fund 101- 42200-3320 ($868) and Fund 101-42200-3105 ($225). ***g. Conference Attendance Request for City Manager RECOMMENDED MOTION: Move to Authorize the City Manager Pat Hentges to Attend the ICMA 81st Annual Conference in Denver, Colorado, from September 17-20, 1995, and Such Expenses to be Paid from Fund 101-41320- 3320 and Fund 101-41320-3105. h. Other New Business 10. Reports a. Report of the City Manager b. Report of the City Attorney 11. Licenses *** RECOMMENDED MOTION: Move to approve the 1995 license applications as listed upon payment of proper funds. 12. Payment of Bills *** RECOMMENDED MOTION: Move to pay the bills as listed out of proper funds. Adjournment RECOMMENDED MOTION: Move to adjourn. Pat Hentges, City Manager COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION 1. Call to Order 2. Approval of Minutes - February 27, 1995 3. Patrick F. Lane/Jason E. Johnson Terminations 4. John R. Fearon Leave of Absence 95/33 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING APRIL 10, 1995 The Council Meeting was called to order at 7:00 p.m. by Mayor Sturdevant. 1. ~OL~ CALL Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present 2. pbEDGE OF ALLEGIANCE CONSENT AGENDA The following items were approved on the Consent Agenda: Minutes for Approval The Council approved the minutes of the Regular Council Meeting of March 27, 1995 and the minutes of the Special Council Meeting of April 3, 1995. Temporary Redesi~nation of Alley Between Mill and Jefferson Streets The Council approved the temporary redesignation of the alley between Mill and Jefferson Streets as a two-way during the reconstruction of Mill Street and directed that residents be notified of this change based on the recommendations of the Traffic Commission. Conditional Use permit/Variance for Northstar Restaurants. Inc., ~Q50 Central Avenue The Council approved the site plan and conditional use permit as presented to allow the operation of a restaurant at 5050 Central Avenue and approved the request for a variance to allow 37 square feet of additional signage due to the unique configuration of the lot. Variance Request - Salvation Army. 3933 Central Avenue The Council approved the request for a variance that would allow total signage to be increased from two times the front foot of the building to four times the front foot of the building and a maximum of 150 square feet of wall signage, provided the existing pylon signage is brought into compliance with the Sign Ordinance. REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 2 Metropolitan Council Interim Strateqy to Reduce Nonpoint ~ollution The Council approved that the City of Columbia Heights will apply National Urban Runoff Program (NURP) standards for the design of new storm water ponds and the MPCA's Urban Best Management Practices titled Water Ouality in Urban Areas to the review of any proposed development occurring in the City to reduce nonpoint source pollutant loadings in storm water runoff. The City of Columbia Heights will incorporate these standards and requirements in its Storm Water Management Plan and Land Use Controls to implement this policy. The City of Columbia Heights will work with the Department of Natural Resources to adopt the revised shoreline regulations consistent with the DNR's schedule of priorities. Authorization to Seek Bids to Replace Pickup #936 The Council authorized staff to seek bids to replace Unit #136, a 1984 GMC Sierra 2500 pickup. Authorization to Seek Bids for Water Tower Repair The Council authorized staff to negotiate a contact with AEC engineers and designers for specification preparation and inspection for repairs to the water tower. ~uthorization to Seek Bids to Replace a Portion of the Sullivan Lake Retaining Wall The Council authorized staff to seek bids for repair of the Sullivan Lake retaining wall. License Applications The Council approved the license applications as listed upon payment of proper fees. Payment of Bills The Council approved the payment of the bills as listed out of proper funds. APPROVAL OF CONSENT AGENDA Motion by Ruettimann, second by Peterson to approve the Consent Agenda. Roll call: All ayes OPEN ~IKE/PROCLAMATIONS/PRES~NTATIONS a. Administration of City Council Oath The City Attorney administered the oath of office to Rita M. Petkoff who was appointed to a vacancy on the City Council. REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 3 b. Presentation by Representative from BFI Kevin Tritz, a representative of Browning-Ferris Industries, the City's refuse contractor, presented a check in the amount of $1,205 to the City Council. Mr. Tritz advised the Council that the markets for recycling have changed. This check is the rebate for one month. c. Columbia Heights Block Builders Bob Gross, spokesperson for the Columbia Heights Block Builders, apprised the Council of the current status of fundraising for the group. He also referred to some of the fundraising activities already completed and some which are scheduled. d. Open Mike There was no one present for Open Mike. 6. PUBLIC HEARINGS/ORDINANCES/RESOLUTIONS a. Public Hearing - Revocation or Suspension of Rental License for 1860 49th Avenue Northeast Motion by Peterson, second by Petkoff to close the public hearing regarding the revocation or suspension of the rental license held by Beverly Schaefer regarding rental property at 1860 49th Avenue Northeast in that she has complied with provisions of the Housing Maintenance Code. Roll call: All ayes b. Second Reading of Ordinance No. 1300 Being an Ordinance on Charter Change for Even Year Elec~iQ~$ Motion by Peterson, second by Petkoff to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1300 BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 7 AND CHAPTER 4, SECTIONS 28 AND 28A OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO EVEN YEAR MUNICIPAL ELECTIONS The City of Columbia Heights does ordain: REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 4 Section 1: Chapter 2, Section 7, of the Charter of the City of Columbia Heights Which currently reads as follows, to wit: Section 7. ELECTIVE OFFICES. The Council shall be composed of a mayor and four councilmembers who shall be qualified electors, and who shall be elected at large in the manner hereinafter provided. The four councilmembers shall serve for a term of four years and until their successors are elected and qualified, except that at the first election held after the adoption of this charter, the two candidates having the highest number of votes shall serve for four years, and the two candidates having the next highest number of votes shall serve for two years. The mayor shall serve for a term of two years and until a successor is elected and qualified. The council shall be judge of the election of the mayor and councilmembers. is herewith amended to read as follows: Section 7. ELECTIVE OFFICES. The council shall be composed of a mayor and four councilmembers who shall be qualified electors, and who shall be elected at large in the manner hereinafter provided. The four councilmembers shall serve for a term of four years and until their successors are elected and qualified, except that for councilmembers elected in 1995, one counc$1 position term shall expire on the first Monday in January of 1999. The other couDcil position term shall expire on the first Monday in January 2001. The terms of any council members elected at a geDeral election SD ~98 will expire on the first Monday in January of 2001. The other council position term shall e~p~re on the ~irst Monday in January. 2003. The mayor shall serve for a term of two years and until a successor is elected and qualified, except that the term of the mayor elected in 1995 shall expire on the first Monday in January 1999. Thereafter, the mayor shall serve for a term of two years ~Dd until a successor is elected and qualified. The Council shall be judge of the election of the mayor and councilmembers. Section 2: Chapter 3, Section 16 of the Charter of the City of Columbia Heights which currently reads as follows, to wit: Section 16. COUNCIL MEETINGS. At the time of the first regularly scheduled council meeting in January following a regular municipal election, the Council shall meet at the usual place and time for the holding of council meetings. At this time the newly elected members of the Council shall assume the duties of such membership. REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 5 Thereafter the Council shall meet at such times as may be prescribed by ordinance or resolution, except that they shall meet not less than once each month. The mayor or any two members of the Council, or the City Manager, may call special meetings of the Council upon at least (12) twelve hours' notice to each member of the Council. Such notice shall be delivered personally to each member or shall be left with some responsible person at the member's usual place of residence. All meetings of the Council shall be public, and any citizen shall have access to the minutes and records thereof at all reasonable times. is herewith amended to read as follows: Section 16. COUNCIL MEETINGS. At the time of the first regularly scheduled council meeting in January following a regular municipal election, the Council shall meet at the usual place and time for the holding of council meetings. At this time the newly elected members of the Council shall assume the duties of such membership, except that for council members elected in 1998. 2000. and 2002. the newly elected members shall assume the duties of such membership on the first Monday in January following the re_~ular municipal ~9~. Thereafter the Council shall meet at such times as may be prescribed by ordinance or resolution, except that they shall meet not less than once each month. The mayor, or any two members of the Council, or the City Manager, may call special meetings of the Council upon at least (12) twelve hours' notice to each member of the Council. Such notice shall be delivered personally to each member or shall be left with some responsible person at the member's usual place of residence. All meetings of the Council shall be public, and any citizen shall have access to the minutes and records thereof at all reasonable times. Section 3: Chapter 4, Section 28 and 28A, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: Section 28. THE REGULAR MUNICIPAL ELECTION. A regular municipal election shall be held on the first Tuesday after the first Monday in November of each odd numbered year at such place or places as the City Council may designate. REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 6 At least fifteen days previous notice shall be given by the City Clerk of the time and place of holding such election, and of the officers to be elected, by posting a notice thereof in at least the City's polling places, or by publishing a notice thereof at least once in the official newspaper, or both, as the Council may ordain, but failure to give such notice shall not invalidate such election. Section 28A. THE PRIMARY ELECTION. A primary municipal election shall be held forty-two days before the regular municipal election in the year 1989 and biennially thereafter at the same place or places as general elections are held and like officers shall preside at such elections. The purpose of such primary election shall be to select candidates to be voted for at the general municipal election. The candidates for nomination to each office who shall receive the greatest number of votes in such primary election shall be placed upon the ballot of the next general election in numbers not to exceed double the number of vacancies to be filled, and no other name shall be placed upon the ballot for such general election than the candidates selected at said primary election. When not more than twice the number of individuals to be elected to a municipal office file for nomination to any municipal office, no primary shall be held, and the names of those having filed shall be placed on the municipal general election ballot as the nominee for that office. Any person desiring to become a candidate for an elective office in the general municipal election shall file with the City Clerk at least forty-two days prior to but not more than eighty-four days prior to said primary municipal election a statement of such candidacy as follows: I, ( ), being first duly sworn, say that I reside at ( ) Street in the City of Columbia Heights, County of Anoka, State of Minnesota; that I am a qualified voter herein; that I am a candidate for nomination to the office of ( ) to be voted upon at the primary election on ( ) the ( ) day of ( ), 19 ; and I hereby request that my name be printed upon the official primary election for said office. Signed Subscribed and sworn to before me this ( ) day of ( ), 19__. Signed official Title REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 7 and shall pay to the City Clerk the sum of Five Dollars for which the City Clerk shall give a receipt expressing the purpose of the payment. Such City Clerk shall forthwith pay all fees so received to the City Treasurer. Upon compliance with the provisions of this section the City Clerk shall place such name upon the primary election ballot as a candidate for the office named. At least fifteen days notice shall be given by the City Clerk of the time and place of holding such primary election and of the officers to be nominated, by posting a notice thereof in at least three of the most public places in each election district in the city or by publication of a notice thereof at least once in the official newspaper, or both, as the City Council may ordain, but failure to give such notice shall not invalidate such election. is herewith amended to read as follows: Section 28. THE REGULAR MUNICIPAL ELECTION. A regular municipal election shall be held on the first Tuesday after the first Monday in November of each even-numbered year at such place or places as the City Council may designate. At least fifteen days previous notice shall be given by the City Clerk of the time and place of holding such election and of the officers to be elected by posting a notice thereof in at least the City's polling places, or by publishing a notice thereof at least once in the official newspaper, or both, as the Council may ordain, but failure to give such notice shall not invalidate such election. Section 25A. THE PRIMARY ELECTION. The primary municipal election shall be held on the first Tuesday after the second Monday in September of any year in which a municiDal general e~ection is to be held for the purDose of electing officers at the same place or places as general elections are held and like officers shall preside at such elections. The purpose of such primary election shall be to select candidates to be voted for at the general municipal election. The candidates for nomination to each office who shall receive the greatest number of votes in such primary election shall be placed upon the ballot of the next general election in numbers not to exceed double the number of vacancies to be filled, and no other name shall be placed upon the ballot for such general election than the candidates selected at said primary election. When not more than twice the number of individuals to be elected to a municipal office file for nomination to any municipal office, no primary shall be held, and the names of those having filed shall be placed on the municipal general election ballot as the nominee for that office. REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 8 Any person desirng to become a candidate for an elective office in the general municipal election shall file with the City Clerk at least fifty-six days prior to but not more than seventy days prior to said primary municipal election an affidavit of such candidacy aS set forth in MinDesQta $~a~u~es 204B.06o Subd. 1o and shall pay to the City Clerk the sum of Five Dollars for which the City Clerk shall give a receipt expressing the purpose of the payment. Such City Clerk shall forthwith pay all fees so received to the City Treasurer. Upon compliance with the provisions of this section the City Clerk shall place such name upon the primary electin ballot as a candidate for the office named. At least fifteen days notice shall be given by the City Clerk of the time and place of holding such primary election and of the officers to be nominated, by posting a notice thereof in at least three of the most public places in each election district in the city or by publication of a notice thereof at least once in the official newspaper, or both, as the City Council may ordain, but failure to give such notice shall not invalidate such election. Section 4: This ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: Second Reading: Date of Passage: March 27, 1995 April 10, 1995 April 10, 1995 Offered by: Seconded by: Roll call: Peterson Jolly All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary c. Second Reading Of Ordinance No. 1299 Being an Ordinance Requesting Vacation Qf an A~ley Betwee~ 37th add 3~th Avenues Motion by Ruettimann, second by Peterson to continue the public hearing on Ordinance No. 1299 an ordinance amending Ordinance No. 853, City Code of 1977, vacating a certain alley easement until the April 24, 1995 City Council Meeting. Roll call: All ayes REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 9 d. Resolution No. 95-20 Being a Resolution to Establish County Road 104 as a Municipal State Aid Street Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-20 ESTABLISHING ANOKA COUNTY ROAD 104 AS A MUNICIPAL STATE AID STREET WHEREAS, Anoka County has "turned back" County Road 104 to the City of Columbia Heights, and WHEREAS, it appears to the City Council of the City of Columbia Heights that County Road 104 hereinafter described should be designated Municipal State Aid Street under the provisions of Minnesota Law. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that the street described as follows, to wit: Johnson Street N.E. from 49th Avenue (C.S.A.H. 4) to Innsbruck Parkway Innsbruck Parkway from Johnson Street N.E. to Pennine Pass Pennine Pass from Innsbruck Parkway to West Upland Crest West Upland Crest from Pennine Pass to 49th Avenue N.E. (C.S.A.H. 4) be and hereby is established, located, and designated a Municipal State Aid Street of said City, subject to approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said street or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Columbia Heights to be numbered and known as Municipal State Aid Street 121. REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 10 Dated this 10th day of April, 1995. Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 10th day of April, 1995, as disclosed by the records of said City in my possession. Jo-Anne Student Deputy City Clerk e. Resolution NO, 95-21 .Being a Resolution Supporting a Diagnostic Study Q$ silver Lake Motion by Jolly, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 95-21 RESOLUTION OF THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA, COMMITTING A SHARE OF THE FUNDING FOR A DIAGNOSTIC STUDY OF SILVER LAKE WHEREAS, a portion of Silver Lake is within the boundaries of Columbia Heights; and WHEREAS, Silver Lake provides water related leisure activities to the residents of Columbia Heights through Silver Lake Beach Park and the Silver Lake boat landing; and REGULAR COUNCIL MEETING APRIL 10, 1994 PAGE 11 WHEREAS, the water quality of Silver Lake has worsened over the years which reduces the potential for enjoyment of this resource; and WHEREAS, the Rice Creek Watershed District, Ramsey County, New Brighton, St. Anthony, the Silver Lake Homeowners Association and the City of Columbia Heights have jointly determined that a diagnostic study on the quality of sediment and inflow to Silver Lake will provide the date necessary to design and implement practices and improvements to restore the quality of the lake; and WHEREAS, the estimated cost of the diagnostic study is estimated at $17,000 and Rice Creek Watershed District is willing to fund $5,000 for the study if the three cities and the Homeowners Association will each contribute $3,000 and~ Ramsey County will provide the staff time to perform the monitoring; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota, that the City will commit to providing up to $3,000 in the 1996 budget for a diagnostic study of Silver Lake water quality. Dated this 10th day of April, 1995. Offered by: Seconded by: Roll call: Jolly Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary ATTEST: I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights at a duly authorized meeting thereof held on the 10th day of April, 1995, as shown by the minutes of said meeting in my possession. Jo-Anne Student Deputy City Clerk REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 12 7. COMMUNICATIONS a. Traffic commission The minutes of the April 3, 1995 Traffic Commission were in the agenda packet. 1. Request to Install Stop Sign on Johnson street at InDsbruck Parkway Two members of the Council felt the sign was not warranted and would give a false sense of security. Other members of the Council felt the sign should be installed and monitored for the next few months. Staff was requested to investigate speed humps for this area. Motion by Peterson, second by Ruettimann to approve the installation of a stop sign on Johnson Street at innsbruck Parkway West, based on the recommendation of the Traffic Commission and this sign is to be evaluated by the Traffic Commission after September 1, 1995. Roll call: Ruettimann, Peterson, Sturdevant - aye Jolly, Petkoff - nay b. Planning.and ~oDing Commission The minutes of the April 4, 1995 Planning and Zoning Commission were in the agenda packet. No Council action was required as the minutes were for informational purposes only. 8. OLD BUSINESS There was no old business. 9. NEW BUSINESS a. Award of Asphaltic Material Motion by Jolly, second by Petkoff to award the bid and reauthorize the Mayor and City Manager to enter into an agreement to purchase the 1995 asphaltic materials contract with Koch Materials Company of St. Paul, Minnesota, based upon their low formal bid for the unit prices as stated in the council letter. Roll call: All ayes b. Authorization to ?urchase Safety Equipment Motion by Ruettimann, second by Peterson to authorize the Police Department to purchase summer safety equipment from Uniforms Unlimited of Minneapolis and that funds be drawn from the Donation Account 883-42100-2172. Roll call: All ayes REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 13 C. Authorize Payment of the 1989 Property Taxes on the City Qwned Buildin~ at 500 38th Avenue Northeast Motion by Jolly, second by Petkoff to authorize payment from the General Fund-Government Buildings in the amount of $4,121.07 to Anoka County for 1989 property taxes on the city- owned property at 500 38th Avenue Northeast and to further authorize a budget appropriation to the General Fund- Government Buildings from General Fund-Undesignated Fund Balance in the amount of $4,121.07. Roll call: All ayes d. Award of 1995 Street and Parking Lane Stripina Project Motion by Petkoff, second by Jolly to award the 1995 street and parking lane striping project to AAA Striping Service Company based on their low, qualified, responsible bid in the amount of $4,601.39 with $3,983.80 to be appropriated from Fund 212-43190-4000 and $617.59 to be appropriated from Fund 101-43170-4000 and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Roll call: All ayes e. Award Purchase of Portable Sound System Motion by Peterson, second by Jolly to award a contract for purchase and installation of an outdoor sound system to MTS- Northwest Sound of Minneapolis, Mn. for the quoted price of $6,862.00 to be paid from 412-45200-5130 and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes f. Award Play~round Structure Motion by Peterson, second by Ruettimann to award the purchase of play structures for Mathaire and LaBelle (north) parks to Minnesota Playground of Golden Valley, Minnesota, for their low responsible total bid of $17,089.53 (including tax and package discount) to be paid for out of Fund 412-45200-5180 and furthermore, to authorize the Mayor and City Manger to enter into an agreement for the same. Roll call: All ayes g. City Council Board and Commission Representative Appointment Motion by Jolly, second by Peterson to appoint Rita Petkoff as Council Representative to the Cable Commission and Joseph Sturdevant as Council Representative to the Human Services Commission. Roll call: All ayes REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 14 h. Authorize Sale of City Owned Lots Motion by Jolly, second by Ruettimann to direct City staff to seek proposals for the purchase of various city-owned lots. Roll call: All ayes i. Authorize Insurance coverage Motion by Petkoff, second by Jolly to authorize the Mayor and City Manager to enter into an agreement with American Agency for insurance coverage from 5-9-95 to 5-9-96 as quoted in their proposal with St. Paul Companies for property, general liability, police professional liability, liquor liability, automobile liability and comprehensive and other small coverages at a premium of $143,584 and authorize the Mayor and City Manager to enter into an agreement with American Agency for insurance coverage from 5-9-95 to 5-9-98 for public officials liability coverage with St. Paul Companies at an annual premium of $9,114. Roll call: All ayes 10. REPORTS a. Report of the City ~anager The City Manager's report was submitted in written form and the following item was discussed: Traffic Flow Relative to New Restaurant on c~ntra~ Avenue: Councilmember Jolly expressed concern regarding traffic flow resulting from the proposed restaurant on Central Avenue between 50th and 51st Avenues. The Public Works Director advised that no essential traffic changes are being made. He acknowledged there may be some traffic back up on 50th Avenue. This matter has not been considered by the Traffic Commission. b. Repor~ Qf the City Attorney The City Attorney advised that the property being purchased by the Fierst Family on Maiden Lane will be addressed in court this week. There has been some delay in obtaining a clear title to the property. The City Attorney expects the Order to be signed so a clear title can be issued. REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 15 ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the meeting at 8:45 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING APRIL 10, 1995 PAGE 4 Section 1: Chapter 2, Section 7, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: Section 7. ELECTIVE OFFICES. The Council shall be composed of a mayor and four councilmembers who shall be qualified electors, and who shall be elected at large in the manner hereinafter provided. The four councilmembers shall serve for a term of four years and until their successors are elected and qualified, except that at the first election held after the adoption of this charter, the two candidates having the highest number of votes shall serve for four years, and the two candidates having the next highest number of votes shall serve for two years. The mayor shall serve for a term of two years and until a successor is elected and qualified. The council shall be judge of the election of the mayor and councilmembers. is herewith amended to read as follows: Section 7. ELECTIVE OFFICES. The council shall be composed of a mayor and four councilmembers who shall be qualified electors, and who shall be elected at large in the manner hereinafter provided. The four councilmembers shall serve for a term of four years and until their successors are elected and qualified, except that for councilmembers elected in 1995. one ~ncil position term shall expire on the first Monday in January of ~99~. The other council position term shall expire on the first Monday in January 2003. For councilmembers elected in 1997. one council position term shall expire on the first Monday of January of 2001. The terms of any council members elected at a general election in 1998 will expire on the first Monday in January of 2001. The other council Dosition term shall expire on the first Monday in. January. ~003, The mayor shall serve for a term of two years and until a successor is elected and qualified, exceDt that the term of the mayor elected in 1995 shall expire on the first Monday in J~nuary 1999. Thereafter, the mayor shall serve for a term of tWO years and until a successor is elected and qualified. The Council shall be judge of the election of the mayor and councilmembers. Section 2: Chapter 3, Section 16 of the Charter of the City of Columbia Heights which currently reads as follows, to wit: Section 16. COUNCIL MEETINGS. At the time of the first regularly scheduled council meeting in January following a regular municipal election, the Council shall meet at the usual place and time for the holding of council meetings. At this time the newly elected members of the Council shall assume the duties of such membership. OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL BOARD OF REVIEW APRIL 17, 1995 The Board of Review was called to order by Mayor Sturdevant at 7:00 p.m. 1. ~ Jolly, Petkoff, Peterson, Sturdevant- present Ruettimann - absent PURPOSE OF THE BOARD OF REVIEW To review property valuations as of January 2, 1995, and to hear appeals from citizens who feel aggrieved or have questions regarding property valuations. INTRODUCTIONS Ed Thurston, the Anoka County Assessor, introduced Carrol McCain, Residential Appraiser and Diana Stellmach, Commercial Appraiser. Mr. Thurston addressed material he distributed at the Board of Review relative to property valuations, comparisons of 1995 and 1996 assessments and sales ratios. OUESTIONS AND ANSWERS REGARDING PROPERTY VALUATIONS A resident of 4614 Fourth Street had questions as to how the value of the home in which he lives is arrived at. He requested the history of the property values. He also inquired as to the strategies the Council and the staff are employing to increase the commercial tax base in the City of Columbia Heights. A letter was received from the owner of the laundry/dry cleaners located at 4315 Central Avenue. He wanted to be on record as having made an inquiry regarding his property at the local level so he would be qualified to continue on in the process to the County's Board of Equalization. COUNCIL ACTIONS REGARDING SPECIFIC CASES Motion by Peterson, second by Petkoff to adopt the Assessment Rolls as presented. Roll call: All ayes 1995 BOARD OF REVIEW APRIL 17, 1995 PAGE 2 ADJOURNMENT Motion by Peterson, second by Jolly to adjourn the Board of Review at 7:50 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdex Councilmembers Donald G. Joll.x Bruce G. Na~rocki Gar3 L. Peter~on Robert XX'. Ruettimann WHEREAS: City Manager Patrick Hcntgc, ARBOR DAY - ARBOR MONTH PROCLAMATION Minnesota's great forest treasures were a significant attraction to early settlers because of their usefulness and thc beautiful environment they provided; and WHEREAS: Trees are an increasingly vital resource in Minnesota today, enriching our lives by purifying air and water, helping to conserve soil and energy, creating jobs through a large forest products industry, serving as recreational settings, providing habitat for wildlife of all kinds, and making our cities more livable; and WHEREAS: Human activities such as construction damage and pollution, as well as drought, disease and insects, threaten our trees creating a need for concerted action to ensure the future of urban and rural forests in our state, country, and world; and WHEREAS: Each year on the last Friday of April - ARBOR DAY - the people of Minnesota pay special attention to the wonderful treasure that our trees represent and dedicate themselves to the continued health of our state's stock of trees; NOW, THEREFORE, I, Joseph Sturdevant, Mayor of the City of Columbia Heights, do hereby proclaim April 28, 1995, to be ARBOR DAY AND THE MONTH OF MAY 1995 TO BE ARBOR MONTH IN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA Mayor Joseph Sturdevant "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER Meeting of: April 24, 1995 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 6 CITY MANAGER' S APPROVAL ITEM: SECOND READING OF ORDINANCE NO. 1299, BY: PATRICK HENTGES BY: REQUEST TO VACATE ALLEY BETWEEN 37TH DATE: April 20, 1995 DATE: NO: AND 38TH AVENUES ~ A' ' On May 31, 1994, Perry Wagamon, who owns the property at 3707 through 3741 3rd Street, brought in a letter requesting that the City vacate the concrete alley adjacent to his east property line and to the neighbor north of him. Wagamon Brothers and Ernest and Betty Paulson are the only owners of property along this alley located between 37th and 38th Avenues and 3rd Street to University Avenue. Attached are letters from the Police.and Public Works Departments stating that they have no objections to closing the alley. However, the Fire DePartment has concerns that are addressed in the enclosed letter. To avoid an unkept area, because University Avenue right of way is on the East line of the alley, I would recommend that the Ordinance state that the 14 feet of vacated alley be granted to the property owners along the west line of the alley. The attached correspondence was directed to MNDOT regarding its interests in the alley R.O.W. To date, the City has not received a response. In light of the uncertainty, I suggest we table the matter for one more meeting. The Wagamon brothers are also in the process of applying for fence permit to enclose portions of their yards for the purpose of providing security for vehicles that are being serviced by their business. I emphasize that these vehicles in some cases are inoperable when they are brought in, and in other cases are repaired and remain in the storage yard until the owner makes arrangements to pay for his or her bill. However, they assured us that they do not impound or store cars for the purpose of salvaging parts. The Wagamons have indicated intentions to plant evergreens adjacent to the south and east boundaries of their properties, and screen their "block" storage area that is in front of their property. Because they are an existing business, and the type of vehicle storage is not of a permanent nature, the screening and fencing does not require the approval of the Planning Commission or the City Council. A first reading of this ordinance was held on March 13, 1995. At the April 10, 1995, City Council meeting, this item was continued to tonight's meeting. RECOMMENDED MOTION: Move to waive the second reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1299, an Ordinance Amending Ordinance No. 853 City Code of 1977, Vacating a Certain Alley Easement. COUNCIL ACTION: ORDINANCE NO. 1299 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 CITY CODE OF 1977, VACATING A CERTAIN ALLEY EASEMENT The City of Columbia Heights does ordain: The City of Columbia Heights herewith vacates the public alley over, across, and under the following described property, to wit: The alley running North-South, adjacent on the east side to Lots 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, and 30, Block 91, Columbia Heights Annex to Minneapolis, Columbia Heights, Anoka County, Minnesota, excepting and reserving the authority of any person, corporation or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. Section 2: The fourteen (14) feet of vacated alley shall be added to the above described lots that are adjacent to the west line of the alley. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: April 10, 1995 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPART~ENT: CITY ~J~NAGER'S NO: 6 CITY NLANAGER' S APPROVAL iTEM: SECOND READING OF ORDINANCE NO. 1299, BY: PATRICK HENTGES REQUEST TO VACATE ALLEY BETWEEN 37TH DATE: April 6, 1995 DAT ~0: AND 38TH AVENUES ¢ C. On May 31, 1994, Perry Wagamon, who owns the property at 3707 through 3741 3rd Street, brought in a letter requesting that the City vacate the concrete alley adjacent to his east property line and to the neighbor north of him. Wagamon Brothers and Ernest and Betty Pau!son are the only owners of property along this alley located between 37th and 38th Avenues and 3rd Street to University Avenue. Attached are letters from the Police and Public Works Departments stating that they have nc~ £~bjections to closing the alley. However, the Fire Department has concerns that are addressed in 5he enclosed letter. T~, avoid an unkept area, because University Avenue right of way is on the East line of the alley, i would recommend that the Ordinance state that the 14 feet of vacated alley be granted to the property owners along the wes~ line of the alley. The attached c¢,rrespondence was directed t~, ~qDOT regarding its interests in the alley R.O.W. To date, the City has not received a response. In light of the uncertainty, I suggest we table the matter for one more meeting. q'he Wagamon brothers are also in the process of applying for fence permit to enclose portions o~ their yards for ¢he purpose of providing security for vehicles that are being serviced by their business. I emphasize that these vehicles in some cases are inoperable when they are t,z'¢~ught in, and in other cases are repaired and remain in the storage yard until the owner makes arrangements to pay for his or her bill. However, they assured us that they do not imp~und ~r st~re cars for the purpose of salvaging parts. The Wagamons have indicated ~.ntention$ to plant evergreens adjacent to the south and east boundaries of their properties, an~ screen their "block" stc~rage area that is in front of their property. Berause Lhey ale an existing business, and the tyT~e of vehicle storage is not of a permanent nature, the screening and fencing does not require the appz'oval of the Planning Co~misslon or the City Council. A first reading of this ordinance was held on March 13, 1995. RECOMMENDED MOTION: Move to continue the Public Hearing on Ordinance No. 1299, an Ordinance .~mending Ordinance No. 853 City Code of 1977, Vacating a Certain Alley Easement until the April 24, 1995, City Council meeting. CeUNC!L ACTION: CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Cotmcilmembers Donald G. Jolly Bruce G. Nawrocki Gar)' L. Peterson Robert W. Ruettimann City. Manager Patrick Hentges M~rc.h 21, 1995 Phil Keen 1500 West County Road B2 Roseville, MN 55113 Dear Mr. Keen: The City of Columbia Heights is planning to vacate an alley adjacent to the west side of Highway 47 right of way, north of 37th Avenue. lhe east seven feet of the fourteen feet of alley would go back to the lots that are part of the highway right of way. The property owners along the west side of the alley have asked for the alley to be vacated and fenced because of vandalism to their property on a regular basis. The City would like to have the vacated alley kept clean of weeds and brush, but if it is fenced the MNDOI would not be able to maintain the seven feet on the west side of their ?~?e~? fence. Therefore, the City would like to give the whole fourteen vacated alley to the property owner on the west. Enclosed is a copy of the Ordinance to vacate the alley, a copy of the of the area from the plat map and a proposed Quit Claim Deed. We would like MN Dot to consider signing the Quit Claim Deed for the east seven feet of the vacated alley adjacent to Highway 47 (Lots 1 thru 15, Block 91, Columbia Heights Annex to Minneapolis). Thank you for your prompt attention to this matter If you have any questions or if I can be of any assistance, please call ~e at 782-2814. Jane Gleason JG/st MNDOTU&37.1tr 'SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES Quit Claim Deed Corporation to Corporation No delinquent taxes and transfer entered; Certificate of Real Estate Value ( ) filed ( ) not required Certificate of Real Estate Value No. , 19 County Auditor by Deputy STATE DEED TAX DUE HEREON: $1.65 Date: , 1995 FOR VALUABLE CONSIDERATION, the Minnesota Department of Transportation, a under the laws of Minnesota, Grantor, hereby conveys and quitclaims to the City of Columbia Heights, a body politic and corporate under the laws of the State of Minnesota, Grantee, real property in Anoka County, Minnesota, described as follows: East Seven (7) feet of vacated alley adjacent to Lots 1 thru 15, Block 91, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. The Grantor certifies that the Grantor does not know of any wells on the described real property TOTAL CONSIDERATION OF THIS TRANSFER IS $500.00 OR LESS together with all hereditaments and appurtenances belonging thereto. MINNESOTA DEPARTMENT OF TRANSPORTATION BY: Its CITY OF COL~MBIA HEIGHTS Meeting of: April 2~, 1995 .. AGENDA SECTION: 6. RESOLUTION ORIGINATING DEPT.: CITY MANAGER COMMUN~,,TY DEVELgP, MF~T _ NO: ASSISTANCE PROGRAM ~ ! DATE: April 13, 1995 The City/HRA has the opportunity to apply for additional Rental Assistance program units from the Fiscal Year 1995 allocation from the Department of Housing and Urban Development (HUD). With the FY1994 funding by HUD for this program, the HRA/City received approval of 50 units for Columbia Heights. That 50 unit program is ready to be totally implemented as soon as HUD acts on the HRA/City "local preference" section of the Administrative Plan for the Program. Action from HUD is expected shortly. If HUD does not approve our "local preference" policy, staff does not recommend applying for the additional units. If HUD disapproves the policy after submission of the application (prior to May 2) then staff will request that HUD not further consider our application for the new units. For your information a copy of the Notice of Funding Availability from HUD is attached as Exhibit "A" information on the comparison of the Metro HRA program with our own local program is attached as Exhibit "B", a copy of a portion of the application is attached as Appendix "C", the HRA Resolution approving the application is attached as Exhibit "D", and the proposed Resolution of the City Council supporting the application is attached as Exhibit "E". RECOMMENDED MOTION #1: Move to waive the reading of the Resolution, there being ample copies available for the public. RECOMMENDED MOTION #2: Move to adopt Resolution 95- 22 , "Resolution Supporting Housing and Redevelopment Authority application for HUD Rental Assistance Program units to replace like Metro Council HRA units and to have local HRA totally administer those units. cc: HRA Commissioners COUNCIL ACTION: RESOLUTION 95- 22 RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA SUPPORTING HOUSING AND REDEVELOPMENT AUTHORITY (HRA) APPLICATION FOR HUD RENTAL ASSISTANCE PROGRAM UNITS TO REPLACE LIKE METRO COUNCIL HRAUNITS AND TO HAVE THE LOCAL HR~ TOTALLY ADMINISTER THOSE UNITS WHEREAS, currently the Housing and Redevelopment Authority of Columbia Heights (HRA) provides local administration for the 160 to 180 unit Rental Assistance Voucher and Certificate Program (Rental Assistance Program) under an administrative contract with the Metropolitan Council Housing and Redevelopment Authority (Metro HRA) and has done so since the start of the Rental Assistance Program (Also, sometimes referred to as the "Section 8 Rental Assistance Program") in 1977; and WHEREAS, during Fiscal Year 1994 the HRA applied and received approval for 50 units of Rental Assistance Program from HUD and is now in the process of implementing that program; and WHEREAS, due to HRA and City's continuing desire to have total local control over the Rental Assistance Program and provide preference for residents of the City to receive assistance under the program; and WHEREAS, currently the HRA is receiving only $23.53 per unit of the $50.43 the Metro HRA receives from HUD for administering the Metro HRA units; and WHEREAS, the Federal Department of Housing and Urban Development (HUD) has invited applications for new units under the Fiscal Year 1995 Rental Assistance Program; and WHEREAS, an application has been prepared by the City Community Development staff for an additional increment of 50 Rental Assistance Program units to replace 50 Metro HRA units and such an application is due to HUD by May 2, 1995; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota that the City Council supports the application of the HRA for 50 additional Rental Assistance Program units for the City of Columbia Heights to be used to replace 50 of the Metro HRA units (to the extent possible). It is understood that within two years the HRA will (providing HUD provides the new units) replace all the Metro HRA Rental Assistance units with the Columbia Heights HRA providing total administration for the program in Columbia Heights. Support of this application is contingent upon HUD granting approval of the local preference policy as included in the Administrative Plan. PASSED THIS 24th OF APRIL , 1995. OFFERED BY: SECONDED BY: ROLL CALL: AYES: NAYS: Joseph Sturdevant, Mayor JoAnne Student, Council Secretary RESOLUTION 95-15 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS,, MN APPROVING APPOINTMENT OF PART-TIME OCCUPANCY SPECIALIST/FAMILY SELF SUFFICIENCY COORDINATOR. WHEREAS, the position of Occupancy Specialist/Family Self Sufficiency Coordinator has been vacant due to resignation; and WHEREAS, the selection of incumbents for the Occupancy Specialist/Family Self Sufficiency Coordinator and Housing Coordinator positions were made during the past three months and applicants for those positions were considered for this position and one of the finalists was interviewed and found suitable for the position; WHEREAS, the Assistant to the City Manager (City Personnel Officer) has completed a Pay Equity Review for the new position and recommended a salary range for the position. NOW THEREFORE BE IT RESOLVED by the Commissioners of the Housing and Redevelopment Authority of Columbia Heights, Minnesota that: The appointment of to the Occupancy Specialist/FSS Coordinator position effective April 24, 1995 or as soon as appointee is available, at a wage rate of $ is hereby confirmed. The 1995 hourly pay range for the Occupancy Specialist/ FSS Coordinator position shall be $10.07 to $12.59 on the following basis: 80% 84% 88% 92% 96% 100% Entry 6 months 1 year 2 years .3 years 4 years $10.07 $10.58 $11.08 $11.58 $12.09 $12.59 PASSED THIS 18th OF APRIL , 1995. OFFERED BY: SECONDED BY: ROLL CALL: AYES: NAYS: HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA Donald R. Schneider, Executive Director D.J. Murzyn, Jr., Chair U.S. Department of Housing and Urban Development Minnesota State Office 2.20 Second Street South Minneapolis. Minnesota 56401-2195 Special Attention of= All PHAs Minneapolis/St. Paul Office Notice Public Housing Division Number: 95-26 Issued: March 10, 1995 Subject: Notice of Funding Availability (NOFA) for the Rental Voucher Program and Rental Certificate Program; Notice The attached NOFA states the FY 95 fund allocations available for award on all subprograms of the rental voucher and rental certificate programs. The following is a list of the subprograms covered by the NOFA and the due dates for each: Subprogr_am Area I Deadline Dates Fair Share Allocations May 2, 1995 Mainstream Housing June 1, 1995 Home!ess Families (Non-competetive Process) June 1, 1995 Persons with AIDS (Non-competetive Process) June 1, 1995 Section 8 Counseling May 2, 1995 FSS Service Coordinators May 17, 1995 Family Unification May 17, 1995 The Minnesota State h-JD Office is the official place of receipt for all applications on the dates shown above except for applications for Section 8 Counseling (See Section V. of the NOFA). All applications must be received by 3:00 p.m. Please address applications to the attention of the Public Housing Division. Applications may be dropped off at the reception desk cn the second floor. Please review the table of contents and refer to the se~arase sections of the NOFA for specific information on each subprogram. Rental vouchers or certificates funded in Fiscal Year 1995 will be used to establish the minimum size of a PHA's Family Self-Sufficiency Program (FSS) . For PHAs currently administering FSS Programs, the FSS Program size must be increased by the number of rental vouchers or certificates received under this Page 2 Please note, under the Fair Share Allocation, Section ii (4), funding is available to receiving P.qAs for portability billings or absorptions. If you have any questions, please contact your Management and Occupancy Specialist. Questions on the FSS Coordinator funding should be directed to your Community Relations Involvement Specialist. Attachment //3anie! Larson, Director Office of Public Housing Federal Resister / Vol. 60, No. 42 / Friday, March 3, 1995 / Notices DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Office of ~e Assistant Secretary for PuDlic anc~ lac[lan Housing [Docket No. ~874; NOFA for ~e Renal Vouch~ Program an~ Renal Ce~fi~te Program AGENCY: Or'ce of ~e .~ss~st~t Secret~%' for Pubhc ~d Housing~ HL~. · CriC,: ~o~ce o[ ~d availabiUty (NOF.~] ~or ~ g5 and proced~s ~or aH=caun~ ~ds ~d approvms 5ousts Suuux;Y: The purDcse of the mn:al roue:er nad the rental ce.mt=icate pro~a.-..s :s :o assist eligible fa.milles to pay Ye ?.": for decent, safe. and sa,,'.::a.-,' housing. Tkis notice states the FY 95 ~'c.~d, ailocauons available for awar~ for al! subpro~'mms of the renal voucher and rea:mi ce.'Uficate nro~,'a.ms. The Depa.'-_'nent has decided ~ the interes: oi convenience and timeliness to pub~sh all inJo~',=auon on eac.~ subpro.m'~.m of ~e Section 8 rental voucher and ce.,"_~flcate pro~-azns L~ one NOFA ~or FY 95. Please reV'.ew tbs table of coolants :'= this NOFA and then refer '.o '..~e separate sec:ions of d:ds NOF,-~ for specbc m£ormaUon on eac~ subpro_~-'~.m.. For eas~ of re£ere,nce, ~e tern "HL'D Office" will be used tltrou~ou= ~t,b.is NOF.~. to mean ~e HLrD State Ofbce. ti-c~"D Ama O~ce and the HL'D Nau,.,e .~rnericmu Proof'ams Office. I~ a pa.'-_cc]ar ~"pe of HL,'D Or, ce needs to be idenufled, e.g...'he h'LID Native ,A.m,.~c~ Pro.t, ra~,s Office. the ap.cropr, ate o~fice name ~V~ll be used. T,~s nouce ~lso: (1) L".v',:es Public Housing Asencies (PH-~.s) a.'.d Ludia~. HousLu~ Authorities (IH.~.s). harem re~e.,"re.d to as housLu~ a~enc:es (I-LA. si. ',o submit applications for hous~n.~ ass~s~a.nce P,~uds: (.'~ Provides :nstruc',.ions to H_A,s gove.--.,~'~g ~e submission of' applicauons, a~d (3) Desc.-.bes procedu.res for ,-at~n~, ran. ku~g a.-.d approvmg appiica'_'ons. C)~r~s: ReFer :o Sec:ion L(B) of~is NOF.~.."or a s',~-n.'r, ar-,' of me dead:ina da~es .or :.=pi:ca',:ons for all subpro~,-o.m apphcauoas. · =On[~SF.S: See. sec:nor, L(-~) 0£ Lhis .~O F.:.. l:O~ ;UI:rT,~E~ ',N;O~M&TION CONTACT: C, eru]ci ]. ~eno~t. Dtrec:or. Branch. Rea:al Assisza'~ce Division. Of.~ce of ?ubi:c a.".d L".Cia~. Housin]. Room 4~.~.C. De:a,'-_'nen: of Housing and Urban .De'.'eiop~nen:. 4.~! Seven:.b Street. S.W.. WasbinSton. D.C. ~0410m~000. telephone (202) 708--0477. Hearins. or speech-impaired individuals may call Hb'D's T'DD number (202) ?08-4594. (T~ese telephone numbem are not toll- free.) Copies of this NOFA will be made available on tape or large print for those with impaired vision that request them. Inquiries requestmg clari§catio,, of items in this NOFA or requesrin~ application materials should be directed to the PubLic Housing Director in the HUD Office servU~ the HA's jurisdic',ion. Supm,£~E.~rr&ny IN;ORM~I'ION: Paperwork [eduction .~,ct Statement The infor:-.=ation collection requirements contaJ.ced in this notice have been approved by the Office Management mud Budget (OMB), under sec, ion ~S04(h) of ',he Paperwork Reduction Act of 1980 (44 U.$.C. 3501- 3S-~0). and have been m.ssi~ned OMB control number Table of contents I. NOFA G~ner-al (B) Subpro~'arn Fund[nS and Summary, of' ^pplicaUon Deadline Dates (C F~r=ily SeLf-Su~'fi~,ency (FSS) ProD-am Requirement (D) ^pplicarion Submission Requirements--General fEI Seiection C,'ita~neral (F) Ix~cal C, over=ment Comments (Gl Corrections to Deflcien~ Applicatio~-.- General (H) H1jD Co~.-e~.'~ions to Rating and Ra~king F'Y ~4 APplications (I) Notiflca't~on of Funds ^w~rded Il. Fair Sba.,m Alloc-,tion. s (^} Fair Sba,re Application Deadlina Date (B) Fair Sha~ Allocar. ion A~ou=ts (C) Fair Shm. ra Application Submission R~uirernents {D} Fau' .~ar~ Application Ra~ini Prow, era (E) Con-ec-.ions to Defic:ent Fair Sb~ra .,~pplications {F) Fair Shaze .~,pplicar. ion Selection I:~cess III. Family U'nific=fion2Foster Care Prosram (^1 Fa,,=ily Um~ca~ion .~ppticauon Deadline Date {B) Pui"pose and Substantive Description of Fa.milv Unif.ica~ion {C} Far,,,ily Unification .~.llocation Amounts (D} Family Unification ^ppiication · Submission Requirements (E} FaraiIy Uni~canon .~ppiicadon P-.'.~ess {F] Correc:ions to Deflc:en~ F~,,'nily L'=i~cn',~on .~..=piicat:ons (Gl F3rnHy U=:,~canon ^ppiic'=aon Seiec:~on P:'ocess IV. Fa.m.,dy Self-Suffic:e=c:..' (F$$} Se. vice Coordinators {,~} F$$ Service C,o~r~i,n~ors .'~pplic=fion Deadline IB) P'.:.-pose ancl Subs~ac, tive Description of' Funding for FS$ Ser',uce Coo~inators (C] FS5 Service Coord!aa~om ~mounts (D) FS$ Service Coordinators Appliem~ioz~ Submission Requirements (E) corrections to Deficient FSS Se4-vice Coordinators Applications (F) Appiica~on Selection ~ ~or F,~S Service Coordinators V. Section 8 Counseling [^) ^ppiicac:on Deadline D~e for S~cr. ion 8 Counseling (B) Pu,~. ose and Substantive DesCr~p[ion of Sec:ion a Counseiing [C:~ ^;loca~ioo .~'noun:s for Sec'~on 8 Counseiin~ (D) ^pplicauon Submission Requiraments for Sectioo S C~unseHn~ [El Correc;iocs [o Deficient .-~ppiicacions for Sec:ion 8 Counseiing (Fi ^ppi[cation Selection..:~-,,cess ~cr Sec:nor, 8 Counseling V!. NOF.,~ for .Maicst. raaro Housing Opporrunw. es for Persons Disab,HUes [Ma[nsc'eam ProD'ami (A} Mains=e,_'n pro~.-'am A.'pplicauon Deadlioe Date (B) Fh,t,~ose zed $ubstantivs Description or ~ainscr~a.r= Pr. og,-am za,,.mou.~ ts (D) ^pplica;~on Submission RequLmments for ~ainsu-~arn Progr'am: Cooiuncnon With Subr~ission of Desig=ateci Houstn$ Allocation Plans (£) ^ppiicaUon Submission Reauir~ments for General ."4ainsu'~a,,-_ P.-og~ ;'or Persons Wi~ Disabiih:es (F) Corr~c:iocs to Deficient Applications (G} Mainstraa.'= ProStor= .*.ppi[cat:on Selection Process VII. $ubpr~--ara for Persons With HIV/AIDS (Al Application Deadline Date for Per. ns With HIV/AIDS {B) Purpose ~,'d Substanuve Desc~tion of Subpro~.,'am ior Persons Wi~b HID/.AjD$ (C) ^llocatio- .Amounts for Persons With H1W/AIDS {D) Aoolica~ioo Submiss~oo Requirements for'P~rsons With HIV/.-'dDS $~bor~D. am {El cormctiocs to Deficient ..k~oliOtions for Persons With HIV/.MD$'~ubprograrn {F} ^ppi[ca,iD- Selec~on..~n~cess for Persons Win HIV/AID$ Sub,roD-am VIII. SubproD-am for Homeless F~...dies fA) ^ppi[cat,on Deadline Da~e for Homeiess Families Suboro~am {B} Purpose and Substantive Desc~..~lion Homeiess Families Subpro$."am ' {C] Allocation AJ'nouats for Homeless Families SubproD-am (D) Application Submission .Requirements for Homeless Families Subom~,'-n----------------~m {E) Corrections ~o Deficient .~':miicat~ons for Homeless Families {F) .-kpplication Selec:'.on Prc~ess ."or Homeless Far..,ilies SubproD-am IX. Other ^lloca~ions {.-t) Relocation. Demoii~ion and Disposer'.on (HOPE I. II. Sec:ion $(h). Secnon HOPE VI and "OP'T.oL-r$" {B) Re.nlal Voucher and Rentai Renewals (C', Sec:ion "3 Convemons {D) Sec:ion ii .A.,m, endmen~s (E) Hous,n~ .~.ge~cy Port:i~,ii:'..' Fees {F) Headqua.~ers Rese.-.'e (Gl ~oper:,y Disoosit,on -- {H) FY 94 NOF.A~ for Homeless Person ',V D~saoHit~es Federal Re,~isler /Voi. 60. No. 42 / Friday, March 3. 1995 / Notices 12037 ' !i I (I) F'Y 94 NOFA for Homeless Veterans Whh Severe ?sychia=m or Substance Abuse Disorde.'~ [1} F'f 94 NOFA for F~ily ,K, ~ 94 NOFA for FSS Coordi~atozs X. Other (A} Env~enml L~pac: [~! Fede~l~sm Impac: ICl [mpac: on the F~t!v [DI Sect:o~ 102 of ~e HL'D Refo~ A~:: Requi~me:~s [El Secuon 103 of :he HUD Refo~ (G~ Sect:on t12 of me HUD Refo~ Act I. NOFA General The :~u!auon~ ~ovemm~ the ~ntat c~:~ca:e and ~e rental voucher ~*oo-~-s a:e ~ublished at 24 CFR p~s 88: ~d 88:, ~esp~::ve!y. ~d 2~ CFR P,~ 98:. The regulations for allo~g hcusmg ass:stance budget au~omty under sect:on :la!d) of the Housmg Commum:ty Development Act of !974 are pubhshed at 24 CFR pan 79~, suhpa: D [5) Sc~:~grzm Funding c~d Summac: of A: :if cot:on Decdline Dc:es The a:zlica:ion deadline ~or each subpro~am ~nder u~s NOFA is 3:00 p m_ local ume. The io~1 HD~ Office is Lhe of Sc:ai place oi receipt for ~11 a~9hcauons on ~e doe sho~ below except for appti~uo~ for Sec~n 8 Counsekimg (~e Secuom V. of this NOFA;. The local HL~ Nauve Amen:an Pro.ams Ofice is ~e place of of~c:al ~ce~pt for !HA appli~uons exce:t for applications for Sec:om 8 Coumse~!mg ,see Sect:on V. of this NOFA~. An iH.~ aisc must submm at the same ::me, a copy of its applicauon to ~e local HL~ 5~ate or .~-aa Offic~ has ~unsd!c::cn over ~e poaian State in wk:ch ~e IP-~ is located. Local HUD Offices a.e responsible far nct;?:':n~ ~e:: H.~s ~[ ~e exact address and mom number where apFiicaaons are to be submmed, rra!et ' 5CC Deactine cares May 2. 1995 $¢aorogram area NumDer of un~s Deaclline (acorox~- cia/es mate) NJA May 2. 1995. 'N/A May 17, 1995. 2.000 Do. The above-stated application deadlines are ~rm as to date and hour. In the Laterest of fairness to all competing H. As. HUD will treat as ineligible for consideration any app!:cation that is not received before the application deadline. Applicants should take ',l'as practice into accou.nt and make eaHy submission of their materials to avoid any risk of loss of e!,:g:biiity brought about by - una:'.t:c:pated delays or o~er delivery.- related problems. HU'D will not accept. at any re'ne d,,.mng ',.he NOFA comCevuon, appticaUon materials sent via facsimile (FAX) t.ransmission. Omer allocations of Section 8 inc!udL'~g the FY q4 fi.mding and those attocat:ons w,,',hout specific application deac!ines, are listed in Sect:on IX. of the NO?A. (C; f c.m, fly Seif-Su.~Tciency (FSS) Pte.m':m ~equirement L':iess specifi~i!y exempted by HUD, al! rental voucher or rental ce.,'dt:ic.~te fu. nd:.".g reserved in FY 95 (except- ~'~u-,d!ng for renewals or amendments) w:il be used to establish the minimum sire of aa HA's FSS proD'am. iD] Ap~/ic:tJon Submission Bequ::ements--Gener~] (11 General The provisions of thts section I apply to al! subprograms covered by t~s NO?A. Applicanons must meet the recu:rements of th~s section I as well as the recuirements for each subpro~r'am as sho~m in t~he pemnent se~on of this NOFA for the subprogram. Refer to the subproDram section for the spem'fic apoiicatlon submission requirements. l~xcept as provided for Indian Housing Auuhonues or ,~mless spec:fled for a subprogram, only aa ong:r.a! applicat:on and one copy shouia be submitted. It is not necessaG' to subm:t addit:cr, al copes of~e aD ~ J. CatlOP., C-', App~icat:on ?:cceduzes for HL'D- Des~nated Hous:n~ Agenc:es ,a4th Ma:or P:ogrcum Findings HUD ;vdl establish a pass or £ait th:eshold ;'or att HAs and ~ose that fall the ua:eshold ;vdl not be e!',!:bie :o apply w:thout a con.act adm/nistrator. Some housing agenc/es" c'a.rrently administering the Secmon 8 rental voucher and ceruficate programs have. at the t/me of publication of NOFA. maior program management findings that are open and u.=e~olved or o~er significant program compliance problems (e.g.. HA has not Lmplemented mandatory FSS program). HU'D w~ll not accept applications for additional funding from these H_&s as cont,-act adminisu'ators if, on the application deadline date. the fi.nd.ings are not closed to HUD's sausfacJ, on. tf these W,~.s want to apply for any of the subprogra.ms Listed Ln thJs NOFA. the H.~. must submit an appticaUon that designates another housing agency, non- profit agency, or contractor. ac:eDtable to HUD and includes an agre&ment w~th the other housin~ agency or con,actor to acLm.'.nJster 'he new 5md!rig increment on beha. L~ of the Pl~.. The Office of Public Housing m the local HL'D Office v, dlt notiS,', immediately after the publ~cauon of th. is NOF.A.. those HAs that are not eLi~ble to apply. Applications submnted by t. hese H. As without aa agreement bom another hous~.g a~ency or cont,,'actor. approved by HU'D. to ser,'e as conu-act aamm:su-ator w/Il be reiec:ed. Other agencies may be housed by HUD at other times as HUD deems appropr':ate. (3) Forms Application fo .rm, s may be obtained ~om the ~ocal HUD Or, ce. AppLicauons for all of the subprograms must include. unless other, vise specifically excepted: (aP Form HL'D.-5~515. A.n Applicat/on for Ex/sung Housing. Form HUD-.-$:515. must be completed in accordance with the rental voucher a~:~ cemficate proD"3.m regular:OhS. An application for rental vouchers or cemficates must include .'.he information m Section H. Average Monthly Tenant Payment. of Form HUD-5~515 m order for HUD to calculate the amou,ut o~ Sec:ion budget authority necessary, to fi,,.m.d the requested number of units. HAs may obtain a cop)' of Form HL'D-5:5]5 ~'om the local HUD Office. (Not applicable to subprograms for Famdy Se!f-Sut'ficienc:: Coordinators cr Section 8 lb) Cer'4F'.catmn Re~a.rdin_o, Cmg-F:ee ',Vorkptace. The Dru~-Free Workpiace Act of ',988 r'~cu:*'~s-. ,- ~rantees o£ Fede,-al ABe~c:es ',o ce.-',:~v '?,at they will provxde a workplace Thus. each ~,~. must ceru~; ,~, Ct.. · - lever....ou:_ :t has done so ~revious}W '-":at :t will c~molv wt:.,h w~rkpiace requ~me,".ts m acsordance ',v:th CFR pa~. 24. suboa~, F H.&s may obtain a COp}' Of h"'.!S f~,."Tr,, ~Om '....he ~ocal HUD Office. Federal P,m~.~er / Vol. 60. No. 42 / Friday, March.3. 1995 / Notices 5c) Ce.-',iication,Re~ard~mg Lobbying. ecUon 319 oi me Department o'f the Lntenor Appropriations Ac~. Public Law 101-17!. approved October Z3. tgaP. (31 U.$.C 1`352] (the "Byrd .Amendment") generally prohibits reci.men:s of Federal con=acu, and loans ~om using appropriated .~,~: ~e: !obb,:~.n~ '.he Executive or ,.,~,~,,,u~'~ ~,anCaes of the Federal Gove.,_..mems in connection with a s:ecn~c con,rat:,, grant or loam ' The Depa,~ent's resu!ations on these resr,-:c:!ons on lobb.ving ~e codified, at 24 CF~, p~.:'~ 8;'. To comply with 24 CFR app.',icauon under usis ~n~ounceme,'.t for mom. :hah 5100.000 of budget au~son:y must submit a cerUfication a,".d. :.f apph~bie. ~ Disclosure of Lob~'..'.ng Ac:iviues (SF-! ? ~ ]. estabiished by an l~,dian u'ibe as a result of '.he e×e.~ise of the u-ibe's sovereiin power are excluded fi.om coverage of uSe Bi'sd A:..er.d---nem. but ELM established ,,u{:der State law are not excluded fi'om ~e s~a:u:e's covem_~e. I-Li.s may obtain a copy of'he cemficadon ~d the Form SF-LLL _~om the !ocal HUD Office. (dl Appiicatian Requiremenu for S ubpro?a.m.s. F..~.s musz also comply with ~he addiuonai appiication requiremen~ for each sub.,':o].,'~m idenr, ified m ~e sec:ion of '.he NC?A for th, e speciE,c subpro_~.-az.. recu!:emen:s for ',he v~ous subpr¢?ams, other ',,hen thee HAs nou!ec '.u'.'~ er uSe provisions of paragnph I iD]~2I oi t.kis NOYA and uhose ;v:~h ce.-,aL", civil rights or .:r¢?~_m vieiafio:'.s or deficient/es as s ....~,e,~ ;,, sec:ion I.[G)(2), are eligible tc ,-"%' ~ .~".din~. -r.- ...~r Each subpro~am sec~on of this NOrA has spec:it selection "'":teria to evaluate '.he auoii~ations submit:ed. Refer :o me s~eclf, c subprogram set, on · in ~is );CF.-'. for :he seiecUon c,-iter~. iF,; '..:;:.' $c'.'-~.'.-.me~: Sect;o:'. 21.3~. ''~ ';'_.e Housin~ and CC.,T..,T.....U.,_:;,... o, ,.-.; ,.,,..~ . ~ .... Or.,,e.,l ACt Of 19;'.4 rec'_u?.s Uzat HL'~ mdependendy de:;-..-m..:ne d".:'. 'g-.ere is a need for uSe h.,;';_::.'-.i ;ss;~lE-.ce requesled in a.__9;:s--u:r..<. -._z- d sailer: and consider C C ,'7..'7. ?.~: $ - ''~ .e..~ _. :o t.",~s de:e .r--.,:nauan z--..¢..xe_,t.,e of~cer of :he .-T$..~ U-. _~ .-:~ ,..,, ~.. un;: uf -'e.".e.':: local ~a,.'e?..,me.'v,. The HUD C:.:-.:e :,u'.l :bt:in Sec:lan csm.'r, er.:s Dcm u~.e u;'.i: of ~ene:sl local ~,e .~ ..... e .... n accordance wtth 2-1 CFR par, 79:. sabra.-. C. Applications for Hcus:.-.: .~.sLsta ,~'ce :."..-%teas Without Housing Assistance Plans. Commen~s submitted by the unit of general local $ovemmem muir be considered before ~ application can be approved. The Section 213 requirements do not apply to applications for the FSS Service Coordinators and Section 8 Coun.selin~ subprosrams. For purposes of expediting the appl/ca~ion process, uSe i'L~. should encourage :he chief execu:ive offcer of the ,,-.it of ge:eraI local ~ver-ament to submit a le::er with the HA application commenting on the HA application accordance with Sec:ion 213. Since HUD c:,~.ot approve ~n application until the `30-day co=m,.em period is closed, uSe Sec~on :~3 letter should not only cam=em on the application, bu~ also state that HUD may con.sider ',he leue, r to be :he E,~I comments and :hat no addition6 commems will be for, booming lam :he ,umt of general. local gover,.u,,,en:. ID) &c,'rec:~'ons :~ De?cier.~ .4pplic:tlons--Ge.':er:l (1) Accepubie A.=plica~/on~--C~neral To be eligible for processin8. an application must be r~ceived by uSe appropriate HUD Office no later than the date and gee spec!ned in Sec,ion I.[B] o~ ',.his NORA, The HUD Office will initially sc.-~en all applications and no~i~ [-.Lis of ~ech,':ical dei~encies by letter. If an application has technical de,.mono!es, the !'L~. will have 14 calendar days ~om ~e da~e o~ the issuance o~ ',.he HUD notification to submit the missing or corrected information to ~e MUD Office. Curable tech,'tical deficiencies :elate only to items ;.,".at do not im:rove ~e substantive qual!nry of the application relaw,'e to the ra ~u. ng factors. The 14 calendar day technical correction period does not a:olv :o NOFAs for Sec',io~ 8 Cou. mse!in~.' ~iai:s~'eh.m. Housing Oppor. Umties. Fe.'~ons with HIV/Ai~S and Homeless Ail ,HAs must submi~ co~ec:ions wid'2n 14 calendar days f:',;;m ~.he da~e o~ :he HUD ie::er no',:f';m~ :he applicam of any such deflc:enc','.. L".forma~ion received '~ker .3 p.m. ioc:l time [i.e.. tl'.e time in the a-'_-,:'s:r,.a~e HL'D Office]. of cor.-ec:ion per:cd w:i! nat be accented ar, d :ire ap.:ilca::-n '.~:11 be rejec:ed as [2; L'.-.accep~ab~e Applica:;cns--CeneraI de:'ic:e.".cv corec:c.,', per:od. ~.~e HL'D Office w:il ~ ..... ,,s .... o'.. HA ao:iications that '.t de',e..--.,i.'tes are not acceptable for processm§. The HUD Office noti~ca::on of rejection le',ter must state theb~/s for ~e decision. [bi .A, pplicarlons USat fall into an7 of ~,e bllowing ~tegories ,arill not be processed: (i) There is a pending cirri rishts suit aSainst the I-L~. i~sut',,ted by the Deparu'nent o~ Justice or ',.hem is pendin~ !d.-ninis~'aUve action ~or civil n~us vioiauons insututed by HUD (i.-.:ludin~ a char,!e ~ dis=tminazion (ii) There has been an adiudicat, ion of a civil n~,.s violation in a civil action brou_eht aga':-".st ~e HA by a private individual, ua Jess ~.e HA ~ operat~ in compliance ~'ith a cou.n order, or implementing a HUD approved resident selection and ~ssiD~me-',-t plan or comp iiance aD'eemem designed '.o ¢or:ect...~e ~,'eas of noncompliance. (iii) , here ~.'e outsu~n 'ding 5.nciin~s of noncompli~ce with civil sta:',,tes. E. xecuuve Orders. or regulations, as a result of ad.-..misuative proceedings, or the Secretary has 'issued a ch~.'~e against the applica{t under ~he Fair Housm$ Act. unless ',he app!ic~t is operat, mg under a conciliation or comoiiance a~reement desi_~ned to co=eot ',.he a,"eas of non- compliance. (iv) H'UD has de."2ed a':.~lica~on processing ur, der Tide 'v~'of the Civil Righ:s Ac,, o£ 1964. the Attorney General's Guidelines (28 CFR ~0.3L and the HUD Title VI r~ular, ions (Il CFR 1.~) and procedu.r~ [HE'D Handbook 8040.1). or ",,',der section ~04 of the Rehabilitation Ac:, of 19;3 and HUD regulations (,,.,t CFR 8.177. (v) The HA has serious unadd.ressed. ou:st~.adln~ lnspec:or General audi: Oppcr, uni',y moni~or.n~ .-eview i~.".d!nis, or HI.'D Off, ce management review f:,ndin!s for one or more Rental Voucher. Re.".mt Cern!cate. or the case o£an HA --.t is not carrently adminis~e.,!n! ! Re:'.'.al Voucher. Rental Ce.,z. licate, or Moderate Rehabilitation P.'c.~ram. for its PuDlic HousinB Pro,ram or Ind!a-~ Hous:.~ ?souam. The only has been idenu~ed under :he policy es~abiished :n section I.(D~(C; of :his NCFA and the HA mz.kes =::iic~t:on ar/ .......S ir. cr-~mer.: of :.tr.:al vouchers ar .-en~al (vt:) An HA ,_..-p~icaUo.z :ha~ does nat C9m.."[].' u,'Uh :he requ!:emea:s of 2-t CFR Federal ~er / Vol. 60, No. 42 / Friday. March 3, 1995 / Notices 12~)43 - lack of adequate housing is a pm'na~ factor m the Imminent placement of the fam, ily's child, or child.ran, in out-.of'- home cam. or in the delay of d.i~b.a~e of a child, or m.h. ildmn, to'the family fi"om out-of-home care: and ($) The HA has determined is eLi~ble for SecUon $ rental assistance. (ii) The lack of adequate housing means a situaaon in which a family: (Al Is living, in substandard hous~mg or homeless, as defined in 24 Ce'R. 982.212 and 982.213. or (B) Is. or wilt be. involuntarily displaced from a housing unit because of actual or t.hreatened violence against a faz,,,itv member under the circumstances desc:qbed in 24 ~ 982.21!. (ii:) Public child we!fare agency (PCW:t) means '..he public agency ',.hat is res=ons~b)e under appiicab)e State or Trina! hw for determining ~at a ckild is at ' '"";~ '"' ir= ..... e.., risk of pla~ment in out- of-hame care or :..kat a child i~, out-of- home c~re u.nder the supe.'W~,sion of ',.he public a~ency may be retu:,,ed to his or her fazr.:ly. · 1 HA Responsib~Lh!es. H~J'. S must: (i) Accept fa.,'r.,ities ce.roiled by the PCWA as e!ig:bte for the Fa. mity Un:bcation ?rob'am. If the HA bas a c!osed wamng list, n must reopen the walt:nE list to accept Faxnily UrJ5cation applic~t fam~Hes. The i-fA !s not ,-o,-,m-e4 to rev:ew its waitin, o list for eli]~ble faro:lies. The H,* upon receipt of ~e ?CWA If~t of fa,'mlie~ cu,,'rencly in the PCW:.X caseload must compar~ the n~.mes w:th those of faro.tiles aLmad~ on the HA's Sect:on 8 wamng list. Any family on the HA's Section 8 waiu.ng list ,,.ha: matches w:,th the PCWA's list must h~, ass,'sted m order of their posit.ion on the wa:ting !is: in accordanc~ with HA adm~ss:on policies: iii) De',e.,"mme i/any apptic:a, nts on its w~:tmg list ar~ Wing tn tempora.,-y shHters or on the street, and refer such applicants to .'.he ?CWA: (m) Determine if families refer'md by th,, ?CWA are eiig:ble for Section 8 assistance ~d phce elis:hie famllies on tke Sec:on 8 wan:n§ list: (iv) A,mend me ad.minisu'at:ve plan in accordance wttt appiicable program .,'e~u!a:~ons and ."~u~rements: ~v) .a..-:..'n,_-.:ster ,,.he rental a~i~ance in acc:rdance '.~.~ ap?)icab~e prep-am ~:a:zens a.2d requu'emems: a.~d eva!uaL, on that HU'D .,ntends to conduct on ~e F~.mdv Umfic:tmn Pm~,. and coo:~era:e wv.,, anC prov:de requested d.~a :o :.he HL"D o~ce or HUD-approved conu-~c:or respons:ble for pro~':~:n e,.'a I ua [ 1 o.rl. (c) PubLic ch~]d Wi~lfare Ageuey (PCWA) Rest:~m~ibiliues. Public ~d we~e age=cies m~t: (i) ~mbl~h and ~plem~t a to idenu~ F~ily Umfi~on e~ble (ii) Provide ~en ~nifi~Uon to ~ that a family quali~es ~ ~ F~i~ (iii) Commit mfficient staff to ensu~ ~at F~ly Uni~fion cemfied En a 5me!y ma~e~ and (iv) Coo~mte ~ ~e evaluation · at Hb~ intends to condu~ on F~flv UnO,cation Progr~. mad submit a c~ficat~on wi~ ~e ~'s a~pli~fion Fo~ Family Umfi~tion ~d~ ~at ~e P~,VA '~!I ag~e to cooperate ~ ~d prov:de ~ques:ed data to ~e o~ce or h~-approved con,actor ha~in8 responsibility For pro~m evaluation. (d) Sectlon 8 Rental Cemficate Assistance, The Family UaiEcation Pro~ provides assis:~ce ~der ~e Section 8 ran:al assistance programs, Al~ou~ HUD is pro~i~ng a special allocaUon :e:~al ceruhcates. ~e E! may ~e bouh ~ntal vouche~ ~d cerJficat~ to assist famiUes ~der ~s program. ~s must a~mister ~s proem accordauc~ w~th h~D's regulations 8ove~g ~e Secuoa 8 rearm cemicate ~d rental voucher program. The may issue a ~n:al voucher to a selected to p~lclpate in ~e F~ily Umication ?ro~m if ~e !~lty requests a rental voucher and ~e has one av~lahle. If Section 8 ~sist~ce for a family ~der ~s pro~ is terminate~. ~e rent~ a~st~ must be reissued to ~o~er Family Unification eE~ble ~ily d~g ~e iv~ye~ tern oi ~e ACC for ~e 8 rental cem~cates provided ~der ~s pro,am. [C~ Fcm:ly Um.fic:tmn Al!ec~tion Th~s NOFA announces ~e av~labi~tv of up to 575 m~tion for ~e F~ilv UmScauon ?ro~m w~ch will s~ppon assistance tot about 2,000 f~i~. ~ may appiy/or ~ndtn~ for a The ~ounts all.areal render NOFA will be awarded render a na~o~ com~eut~o= based on ne~ tot su~ ass~st~ce ~d a for select:on iro= al! aovrov~le ap~ :cauons. The F~tl~ ?:o~ ~s exempt from me fa~- sh~ allocauon ~qm~ments of ~Jon 213~d) of ~e Housm~ ~d Deve)opme~ Ac o~ 1974. ~qd ~om CFR part 791. subpa~ D. the HUD r~gulation implementtng sec'don 213 ID} Family Unific:2ffon Applict2tion Submission (1) ~tler of ~tent ~d Native All ~e ite~ ~n ~s Secffon and Section I.(D), Applica~on Sub~ssiou Req~meat~nemt. includ~ in ~e app~ca~on mbtm~ed to · e HUD O~ce. The app~non m~t include ~ e~i~aUon application m~ts. or ~lt m~t, Th~hold ~qlena 1 ~u~ 4 Section III.(E)[2) below, The application must also ~nc!ude a letter of intent from ~e P~,VA sta~ng its ~m~ment Io pm~fide ~o~ ~nd suppo~ for ~e F~iv Proem. The ?GVA letter of intent (i} The me.od used :o ~den~ eligible (fi) The p~ to cemby eii~ble (iii) The PC~A to )~te statable housm~. (iv) The stuff ~elco~ht~ ~e pro~. ~d (v) PCWA e~edenca a~:mstmUo: of s~il~ ~r~s including c~muon The PCWA se~iag ~e ~Jdi~on ~e ~-& is ~=o~ible for m~omauoa ior T~siold ?CWA Statement o~ N~d lot F~iy ~bm:ss~on wi~ ~e ~-~ app~mUom The appU~uon must mc!uae a statement by ~e PCWA de~ib~g n~d ~or a F~fly Um~uoa P~. Tkis should mc!ude a ~sc~ion o~e case-load of ~e ?CWA ~d ~omafion about home!essness, f~m:lv ~olence ~sulung ku mvolmut~; ~pla~t. nmmber Jnc ~mctens~ who ~ exoemanc~g me p~m~t of ~d~n re'out-of-home of tnad~uate housing. ~d ~e P~A's expenen~ m obtaining housing ~ugh HUD a~ist~ housing p~s ~d o~er soumes for f~hes adeq~te ho~mg A State-~de ~bNc ~ld We~e Agency m~t p~de info~auon on T~aold Gntenon 4, P~VA Statement of Need For F~y Um~catmn Pro?re. to all H.~ ~at request data: ome~. HU~ w~N not consmer aooUcauons ~a~ ~e S{dte-~de ?CWA as a p~ic:p~t m ~ts pre-am. ~e HA must s~ate m ~ts cov~ te~ter ~o me whe~er :t wall acca~t a number aF rental cemficat~ m~mm mm nmmber ~: wall a~e~t sm~ ~e Hm~ted ~nd h~ may o21y ~ave ~ou~ Sand~ :o approve a smailor 12044 Federal RegiSter / Vol. 60. No. 42 / Friday. Match 3. 1995 / Notices the nu.mber of rental certificates rec. ues:ed. t,,,~., £:'aluation Ceaifications The H.-X and the PCWA in separate ce:':::~cations must s:aie that the HA and Pubiic Child Weifare Agency agree to cooperate with MUD and provide reoues:ed data to the HUD office or. ii'-':"-~i;;;,'o';:,~ car,:,-ac:or delegated the respons:bility for the program evaluat:on. No spec:it language for this certification is prescribed by HUD. /£: Fa~.,iIy L:nificotion Applic:mon h'a::.~.~ Process. (:1 General The HUD O/ice is responsible for rating :i':.e applications, and HUD Meadq'.:a~-.ers is responsible for selemion of a.:pi::a::cns ~inck:dlng applications rated by :he Native .~.merica~ Programs Ct,:~,, :~'.at :-,ti! rood:ye assistance ur:der '-'re Family L'n:fication Program. The HL'D ©f~ce :v::l :nitiaily sot'eon all applica::or.s ar,~ ~ete.."mine any tec ....... i de.r:¢ie.,,.c:es based or~ the ap.:Itcauon sub:,,:ss;on requirements. Eac= ,-.,'.:.:,iicat:or, s~bmitted m r.~s=o~.se :o the NGF.~. must receive, in order :o be elAm:hie for ~nding. at least 30 port. rs for Thresl'::ld C,"itemon 1: L'n:-...e: Hous;,':g Needs: at leas: 10 points for Threshold C--.:enon 2: l:'ffo~s of FL.& to Provide Area-Wide Housing C)ppor:'.::'.aies for F~milies: arid must meet the requi.'eme:'.:s for Threshold C,":te.-.on 3: Coor~i;.ar:on between FL-X ,; e..~e Agency. and Thresh¢id Crt, tenon .;: Public Child Weifare Agency Statement of Need for FC.m., h. U:,,ficat~on {2~ ?:',-"es?-o:,d Crt:efta (a] Seiec::on Crt:er:ch 1' Un. met Muusi;'.g Needs ',50 points}. {i] Desc.~pticn: T':'.:s c~terion assesses the un.me: housing need in the primary a.-ea spec:Sod :n C".e .:-I.,~.'$ application - compared :o the u:,,m, et housing :iced for '..he ailocation area. L'.".met housing need is de,ned as L,he numser of very Iow- income re.".:er house;'oids ;v!th'housing ~robiems based on ig~0 Census. minus :::,e nu.,'T, ber of ?eder--.Zy-assisted hous;r,~. "-,".:ts prov:ae: since the lgg0 Census. Ir. a,.,.'~r:L':.g pont. ts under :.,k:s cr:te.:.cr.. M[ ."D 'will :c ~e extent proc:nc:tie, cans,cer ail u.r,.::s provided since '-":e '990 Census '..:nder the Sec:ton 8 Re.-.:a~Voucher' a.':.C Ce."::~cate prr;gr~ms. ~.":.,.' ot.~er Sec:ton 8 programs. ;.'.. P'~b.:c and Inciar. Mousmg programs. :~e S,e.c::oa 202 Drog.'----~. and :7._- .-"a.rmers Home .-\ ~'.~.,:.".:~:ratlon's Sec::on ~ 13 Rural Ret. roi Housing program. (ii} Rating and Assessment' The number of points assigned is based on the percentage of the allocation area's unmet housing need that is wi~hl, the HA's primary area. State or Regional Housin8 Age=ores will receive points based on the areas they intend to serve wi:,9 this allocation, e.g.. the entLte allocation area or the localities with, in the allocation ~rea specified in the application. The HUD Office will assign one of the following ppint totals: · · $0 points. If the H.~.'s percentage of unmet housing need is greater than ~0 percent of the allocation area's unmet need. · .ii points. If ~e HA's petcentege of ur:met housing need is equal to or less tha.n ~0 pe<ent bur greater than 40 perce'~t of the allocation area's u.mmet need. · 40 points. If C:e H.~.'s percentage of uru'r, et housing need is equal to or less t.,~a.r. 40 percent but greater than 30 percent of the ailocauon area's urn'net need. · '~ points. If 'Z':e M.:~'s pe~entage of unme: housing need is equal to or less than 30 per:e=: bur greater than 20 percent of the si!ocs:ion area's um"net need. · 30 points. If the MA's percentage of unmet housing need is equal to or less than 20 percent bur greater than.lO percent of the allocanon area's un.met need. · 2i points. If the M.-Vs percentage of unmet housing need is equal to or less than 10 percent but greater ~an $ of the allocation area's u:',zr, et need. · 20 points. If :.he HA's percentage of ummet housing is equal to or less tha.~ $ percent ~ut greater than zero) of the allocation area's unmet need. · 0 points. If the HA has no uamet housing need (nero percent). The HUD Office ,.viii not consider for funding any FLA application receiving zero (0) points. .In accordance `.viC', Notice PtH 91.-15. the HUD Office will no:iS' the Farmers Home Administration (F'mH..-~I of applicauons it receives and ask that FmH.~. provide advisor,,, comments concerning the market i'or additional assisted housing or the possible impact the proposed umts may have on FmH.-X prolec:s. Applications for which FmH,,.X has provided comments expressing conce.m,s a~out market need or .,he co=::hued stability of e~sting FmFL* projects, with which HUD agr~s, will rood:ye zero ocS=ts for this crt:eric=. '(bi Seiec::6n Cr:te.-.on 2: Efforts of HA to Provxde .-X. rea-;¥ide Mousing Oppo:':unities for F'a.m. ilies t6o points). {i) Dear=pt:on: Manv HAs have under'taken volu. mar,, Sfforts to provide area-w';de housing oppor:u, mnes for families. The efforts described in response to tin,is selection criterion mu~st be beyond those requLred by federal law or regulation such as the portability provisions of the Sec:ion 8 rental voucher and certificate programs. Ftys in metropolitan and non-metropolitan areas are eligible for points under this criterion. The HUD Office will assign points to FL~.s that have established' cooperative agreements with other I-L,.Xs or created a consortium of H.~.s in order to facilitate ',.he transfer of families and ~eir rental assistance be:ween FL& jU~sdic:ions. In addition, the HUD Office will assign points to FL-X.s that have estabiished relat:onshios with no=- profit groups to provide families with additional counseling, or have directly provided counseling, to increase the likelihood of a success,~l move bv tile families to areas that do not have'la-ge concentrations of poverty. (ii) Rating and Assessment: The HUD Office wail assign point values for any of the following assessments ,~or which the HA quali~es and add the points for all the assessments Cmax'-'mum of 60 points} to determine the :oral points for ti:is Selection Cater'ion: · lo points~Assign 10 points if dad H_-X docume::s that it p~':,icipates in an area-wide rental voucher and certificate exchange program where all HAs absorb portable Secuon 8 families. · 10 points~Assign 10 points if the HA certifies that its admin:st.rative plan does not include a "residency preference" for selection of f~'niiies to participate in its rental voucher and certiicate programs or the H,~. certifies that it will eliminate immediately any "residency preference" curremi~; in its administrative plan. · 10 poi=re--Assign 10 poSt. rs ii'the HA doct,u'r, ents. that it has established a conu'ac:ual relationship with a non- profit agency or the local gove.rm'nental entity to provide housing cotmselinlz for families ti.at want to move to Iow. poverty or non-minority areas. The fiv~ I-Lis approved for the FrY 93 Moving to Opportunity (Mi'O) for Fair Housing Demonstrat:on and any ouPer rtAs that receive counseling ,~mds f':.om MUD tn settlemem of litigation involvl,,:g desegregat:on ma.,.' quali~..' for points under :l'.,s assessment, but these HAs must iden::~, alrac::vities ~nderta. ken. other than those funded and ,"equated under the .MTO Demo=sitar:on or the cou:':-ordered pinna. :o expand housing oppoaun,,ties. · 10 pomts~Assi~n 10 points if the MA documents ti,at ~ requested fi.om HL'D. and MUD approved. ~e authority to utilize exceptions to the .fair market rent timi:atiorls as allowed under 2~, CFR 882.106ia1(4) to allow families tG/1C~ Federal Register / Vol. 60, No. 42 / Friday, March 3, 1995 / Notices 12045 select units in low-pover, y or non- minority areas. * 10 ~oims--Assign 10 points if the I-L;~ documents that ~t pa.,-ti~,pates other HAs in usm~ a metropolitan wide cr combined waiting list for selecting pa.r:,ic!pa'us in the pro,am. · 10 points--Assign I0 points if the HA documents that it has implemented other miuatives that have resulted in expanding housing oppoaU-"Uties in areas :,,ha', do not have undue concentrations of pover, y or minority families. (c) Threshold C."iterion 3: Coordination Between H.A and Public Ch:id We!£a.re Agency to IdentiS/and Assis: Elig!ble Families. The apptica".on must desc.-ibe-the me~od mat uhe P.-L and the public chI!d welfare agency will use to identify. and assls: Family Unification eligible f,-mli!es, The applicanon must include a let:er al in:em ~om the, PC, VA stat/rig ,.ts co,,.mitme.,, to pro','Iae resou.mes and support For ',he oroe.,'~_m. The PCWA letter o£ :ntent and ~Lhe]- :r. formadon must be comprehenmve and must inciude ~ explanation of ',.he method used :o ~denu~ eligible fami!ies, of ',he PCW.-Vs ce."::~carion process for dete..-mm:ng Fart, iD UniScation eligible fa.m.:~ies, of ',he ,"esponsibiHues of ear_,~ agency, of the PC'WA provided :o [ami!ies in to~tmg housing umts. of '2re PC'WA sta£f resources co:'nm:r,e~ :o the pro,a.m..of the pas: PC'WA exper:ence acLm, iniste."'.ng a sn'n:!ar pro,am, a.ad of ',.he F'CWA/HA. cooperauon m administe.-,ng a similar Id, T':'.re~hold Criterion 4: Public Ch:id Wei£are Agenc:; Statement of Need for Family L'nlficat:on Progimm. The a:~oiicanon taus; include a statement bv the PC, VA des~bmg the need for a program,, providing assistance to £am:iie~ for whom lack o£ adequate housing :sa primary fac:or in :.he placeme.".: o£ ',he family's chitcken in out-of-home care. or in ~e delay of discha:'S'_,e nf :,he children to ~e family from ,':::../-hame care in :,he area :o be se,,wec. ,is ev'`denced by ',he caseload of the public child welfare agencs'. The PC'WA must adequately demonstrate that :here ~s a need in Cae HA's it:.'-',scict~on for ',he Family. Uniication prob.-sm wh:ch ,'s not be:n§ met ex~su:',g pro§ra?.~. The nar,r~uve must ,,nc:ude soec:fic :n£ormatlor, relevant :he area :o be se.-:ed, about ho,'...e:ess:,e~s faro:};' v:olence result:n~ ,n .r.~:un:aC, m=piaceme.nt, n,'_mber ;b%c: c.-.ar2c:er'l£:lc,~ of families ;,.'ho are -:x?en=nc'.n~, me placement o['r'~,'lgre..' in ou:-,,f-Zome ~re ar ~ne de!eyed u:=cna~e of cmloren from out-hr-home car9 as %~t? re.~ul: of inadequate housing. and the PCWA's past experience in obtaining housing through HUD assisted programs and other sources for i'amLlies lacking adequate housing. [FI Corrections to Deficient Family Unification Ap,v//cations (1) Acceptable Applications See SecLion I.(G}(1) of this NOFA. ~2) Unacceptable Applications See Section I.(G)(2) of this NOFA. (G] Fomi/y Umfication ~p.alication Selection )~, ocess Aher the HUD Of,~ce has screened HA applications and disapproved any applicauons unacceptable for ~'ther processing (See Secnon I.(G)(2} of this NOFA), the HUD OfiSce will review and rate all approvable applications. utfiia:ng the Threshold Criteria and the point assignments listed in this Each HU'D O?,:ce wit! send to HUD Headqua. rte."~ :.he following informaLion on each application that passes the Threshold Criteria: (1) Name and address oft. he HA; (2) Name and address o£ the Public Child Welfare Agency; (3) State Of~ce. Area Of Ece. or Native A.me,":can Pm~'ams Office canton pe,"~on a.nd ~ele:none number. (4) The number ,3t' rental cerJficates in ',.,he HA application and minimum number of rental cemficates specified in the i-L~. applicauon and the corr~pondin8 hud§et authority acceptable to :.he H.~.; and (5I A completed fund reservation worksheet for the number of rental ce,":,~ficates reouested m the application. All Field Of}2ces of Native American P,"o~rams also must send to Headquarters Office of Native American P,'ograms the infonmauon !is;ed in Sec:ion III.IG} f1~(5~ for e~ch II-L4. application that passes the threshold criteria. Headqua.rte:-s ~,-ill select eligible t-L-ks to be funded based on a lot'.e.,-,., All l-L~s identified by ~e HL'D meeting ',.he Tb_"~shold Cr:'.ena identified in the NOFA will be eligible for the lotte.'w selection process. As HAs are selected/the costs of funding the appiicanons v. ill be counted against the total fu,nds avaHabte for uhe Fa"nily Um[icatmn prof.-am, tn order to achieve seog:'aphm dive.-sitv, HUD Headquarters wilt !',mit ~he nu.,"nber of appHcanons ,~eiec:ed for ~n~n§ under d'le lottery for any SIale ,o ien percem ofLhe budBet auLkon:v mace available ,',under th~s *OFA, Appllcauons will be funded '`n Pall for ~he nut,tuber o£ ,"enia! ce.~,i,qcates n'ques:ed by :ke H.-k :n accordance with the NOFA. However. when rem,~ining rental certil~cate funds a~e insufficient to fund the last HA application in f'u.ll, HUD Headquarters mav f'~nd that application to the extent of the fi.mding available and the applicant's willingness :o accept a ,'~duced number of renta, l certificates. Applicants that do not wish to have the size of their programs reduced may indicate in their applications that they do not wish to be considered for a reduced award of 5,.rods. HUD Headquarters will skip over these applicants ii' assigning the remaining funding would result in a reduced funding level. IV. Family Self-Sufficienc7 [FSS) Service Coordinators lA) F$S Set. ice ,Caordins:crs Applicon'ohs Deadline The deadline date ,;or :.ne F~'mlv Se!f- Su£ficiency (FSS) Service Cocrdin'ators subprogram is listed :n S,'.ctmn i.(I5) o/' the NOFA. (B] Purpose and Subs~o::i;'e'Descnp~ion of Funding for FSS Se."'.':ze Coordinotors The F'Y t995 HUD Ap.=roo=auons Act (Pub. L. 103-~27 approved §epternber 28. 199-i) makes avai!a~ie admm:strat.we fees unier sec::on o£ '.~e U.S. Housing Ac= o£ 1937 for ,'be Sect:on 8 FSS program. Sec~on 23[h} establishes a fee for ',.he casts :ncu. rred in administenng uhe Sec:ion 8 FSS prognm and requires :he SecretaO.' to rev:se the fee upon subm:smon bv ',,.he General Ac:ount::',g Office iGAO) of a report.dete..-.,ming :~e ac, d!tional costs to HAs under FSS progr--ms. In April 1og2. tee GAO issued ~:s repot.: ho'...nver. :he ~=nn :ncr,areal :hat it was prema~u.re :o ma. ko a ~c'~mmendation for cNanges in me fee. As a result, the Deoar'_ment ale'.ermined :o make a sufficient fee availa=le under '..his NOFA, to enable the smaller HAs (i.e., those with programs o[ ',ess t,ha.n 1 total rental vouchers an~ cer::ficates) w~th required FSS pro_~ms of at !east 2~ slots, to hire up to one FS$ program coordinator for one ,,'eat at a. r~asonab}e cost. as determined by :he HA and HUD. based on salanes for s:..-.i}ar posmons in kt'.e locality {1) E!igib!e Ac::vitv Fur. ds a.r-e oval!able ~':der ::'.rs to employ or othe.,-.~:=e retain se.'w~ces of up :o one FS3 program coordinator for one :ear A FSS program coorCi~ater may be re:amed where approp.':a:e. Lnder FSS program. HAs are tenured :o use , Sec:ion 8 ~mai ass~s~a, nce :cget.her pubnc anC private resources ~o orov~de supp~rti,,'e se.,-.'mes to enable Federal Re~isler / Vol. 60, No. 42 / Friday, March 3, 1995 / Notices 12~73 Vol. 60, No. 42 / Friday, March' 3, 1995 / Notices 12083 A-~--.~JTTA, GA MSA STA_W'E- OF MISSISSIPPI STAT'~- OF NORTH CAROLINA COM~Oh'wT-A~."~ OF PUERTO RICO (outside of =he San Juan E~'.~A) SAN J~JAN-~A~AMON, PR PM~A STATE OF SOUT3~ CAROLINA STATE OF T~.NN~_~SE~ 1,615,000 53 361,000 15 978,000 36 962,000 40 2,472,000 108 766,000 29 684,000 27 Region ~'-- - *----NO-St I.%"DIA-NAr MIC~iGA.Nt MIN~'ESOTA~ OHIO~ &nd WTSCONSIN ~iCAGO, IL PMSA STAT~_ OF MI~IGAN (outside of =he De:roi= LW~A) DETROIT, Mi PMSA STA.~ OF INDiA~NA PAUL m-W! MSA STAT~ OF OHIO (outside of =he Cleveland- Lorain-El.ry. ria EMSA) CL~L~LA~-LORA/N-~L';YR/A OH PMSA STA.-~ OF W~$CON$IN (outside of =he M£nnea..~olis-$= Paul MSA) 2,196,000 62 .349,000 11 806,000 28 633,000 24 380,000 13 860,000 36 33~,000 13 399,000 15 ---~OU=b~"~r~- Regio~ ARKA.NSA$~ LOUISIA~A~ N'i~,~ M~XICOt OK/..AROF. A~ and .?EXAS &'T.A.'r~ OF LOUiSiARA (ou=si-de of =.%e New Orleans . ST.A.'~_ OF OFJ,kHCF.% ~TATZ OF TEXAS (outside Z1A~-r~, =X P~A 'FI'. WORT'H-AJ~ING~TON, ~ PMSA HOUSemaN, TX AUSTIN--~A.N M2tRCO~, TX MSA SAN A.NTONiO, TX )'.SA 494,000 23 787,000 34 416,000 21 933,000 40 1,376,000 52 320,000 13 2,873,000 111 645,000 23 4~6,000 18 Grsa= P!a{ns Regiou ~OWA, K,~SAS~ MISSOL'R/~ and KEBRASW, A KA-~$A~ Cl.--Y, MO-X~ MSA 505,000 21 ST,. LOUIS, MO-IL MSA ' ~29,000 24 · ROcky ~ain R~gion COLORADOc MO.~TA~:A, NORTR DA~OT.A~ SOU~ DAKOTA, UTAM~ and 705,000 27 Vol. 60, No. 42 / Friday. Ma~..h' 3, 1995 / Notic~ A~"..AR'~,A, GA NSA STATE- OF ~IS$iSSIPPI STA.'"E O2 NO~TH CAROLINA CO~G~Oh'w'E.~.'R OF PUERTO RICO (ou=side of -..~e S&n Juan F.u. SA) SAN J~JA/~-BAYA~ON, PR P~[SA STATE O2 SOU'rE CAROLINA STAT-~ OF TENNE. SSEE Region IL/.iNO!S ~ ~iCAC, O, IL PF. SA 1,61S,000 362,000 978,000 962,000 2,472,000 766,000 684,000 $TA.--~. O2 MI~IGA~ (ou=slde of =he De=roi: DETROIT, STA.'~S- OF I.NDiA~NA PAUL m-WI MSA STATE OF OHIO (ou=side of =he Cleve!&nd- Lc=alm-Elvy.=ia ~.~V~LA~-LORAZN-ELVYRiA OH PMSA STA.'E OF W~SOONSIN (ou=si~e of =he M£nnea~i£a-$= Paul MSA) 2,196,000 ~4~,000 806,000 633,000 380,000 860,000 ~55,000 399,000 ARKA.NSAS~ ~.~DUI$!A.NA~ RE~4 KEXICO~ OKI. AROMA ST. AT~ OF LO~iS~ANA (ou=ai~e ~f =.%e New O=leans AUSTI.~-S~.N MARCO__~, TX 494,000 787,000 426,000 973,000 1,376,000 320,000 2,873,000 E4S,O00 426,000 S3 15 36 40 10~ 29 27 and W~SCON$IN 62 28 24 36 13 15 and TEXAS 23 34 21 4O 52 13 111 23 18 KA.~SA~ CITY, ~O-X~ MSA $05,000 21 ST. LO=IS, ~O-IL F.~A ' E29,000 24 .~-ky~a/.n Region COLORADOr ~CNT. A~:A~ NO~T~ DAXOT. A~ SOT.'r~ DAKOT. A~ D--P%'~i'R, C~ P~SA ~ 705,000 27 UTARr and 12083 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 .Mayor Joseph Sturdevant Counciimembers Donald G. Jolly Bruce G. Nawrocki Gan L. Peterson Rol~ert W. Ruemmann City Manager Pamck Hemges MEMO DATE: TO: FROM: RE: March 28, 1995 Pat Hentges, City Manager Donald Schneider, Community Development Directo POTENTIAL APPLICATION FOR ADDITIONAL SECTION 8 RENTAL ASSISTANCE UNITS TO REPLACE METRO HRA UNITS At per your request yesterday, enclosed is the Notice of Funding Availability (NOFA) on the Rental Assistance Program. Last year we applied for and received an allocation of funding for up to 50 units of Rental Assistance with a Family Self Sufficiency (FSS) component. We are currently in the process of implementing a portion of the program pending receipt of HUD's approval of our "local preference" section of our Administrative Plan. We expect a decision from HUD during the next few days on this matter. If our "local preference" is approved, then I would recommend applying for 50 additional units. These units could be used to replace Metro HRA units. As I understand you wish to discuss this matter with the City Council at the April 3 Worksession meeting. I will be available to attend that meeting to review the program, etc. Enclosure bt/memo 'SERVICE iS OUR BU$t,~IES~'' EQUAL ©P~DGG'TU;~ITY E~AFLDYE= ThE CITY OF COLUMBIA HE,GroT5 2CE5 '407 DtSC;Ii.~I~ATE OF DIS~BIL,T', H EN~PLC Housing & Redevelopment Authority of Columbia Heights 590 N.E. 40th Avenue, Columbia Heights, MN 55421 Fax: (612) 782-2857' (612) 782-2854 COMPARISON OF METRO HRA RENTAL ASSISTANCE PROGRAM WITH COLUMBIA HEIGHTS RENTAL /~SSISTANCE PROGRAM ~PRIL 3, 1995 UNITS UNDER PROGRAMS METRO CH HRA HRA** Certificates 118. 25 Vouchers 42 22-25 160 45-50 * Includes 3 units in Hilltop administered by CH HRA. ** Not under contract with families yet. ADMINISTRATIVE FEES METRO CH HRA HRA $23.53* $50.43** * Average Per Unit Month (PUM) under contract with Metro HRA. ** Per Unit Month based on current Administrative Fee of 8.2% of Fair Market Rent ($615) for a 2 bedroom unit. ADMINISTRATIVE FEATURES METRO CH HRA HRA - Local Preference for Columbia Heights Residents* No - Local Administration of Entire program No (Local Administrative Plan) - Local issuance of checks to Landlords No - Local Selection of Families for Participation No in Program (IAW Administrative Plan) - Family Self Sufficiency Component available with all units No - Local Budgeting for the CH Program No - Preliminary Administrative Fee to CH for No New Units (Up to $702/unit) - Local Family Self Sufficiency Coordinating Committee No * Pending HUD concurrence. Yes Yes Yes Yes Yes Yes Yes Yes Equal Opportunity Employer $Scomp Equal Housing Opportunit7 Agency CITY OF COLUMBIA HEIGHTS Meeting of: Auqust 8, 1994 AGENDA SECTION: 6. RESOLUTIONS ORIGINATING DEPT.: CITY MANAGER CITY PL~A~NING/HP~ ~ ~ ~ APPROVA~L ITEM: HRA APPLICATION FOR RENTAL BY: ~'~D-ON'SC~NEIDER BY: ASSISTANCE PROGRAM DATE: August 2, 1994 A short notice from HUD (application due by August 25) (copy of Notice attached as Appendix "A") was received from HUD on July 25 in regard to possible application for Rental Assistance Program Vouchers and/or Certificates. This matter has been previously discussed with the HRA Board and City Council. It appears to be highly desirable for the HRA to apply for the maximum number of units realistically possible to replace current Metropolitan Council HRA (Metro HRA) Rental Assistance Program units in the City and thereby giving the HRA and City total administrative control over the new 50 units and eventually the entire 181 unit Columbia Heights Rental Assistance Program. Currently the Housing and Redevelopment Authority of Columbia Heights (HRA) provides local administration for the 175 to 200 unit Rental Assistance Voucher and Certificate Program (Rental Assistance Program) for Columbia Heights and Hilltop under an administrative contract with the Metro HRA. The HRA has provided such service since 1977 for the program which is also referred to as the "Section 8 Rental Assistance Program". The reason for it being highly desirable for the HRA to administer the program include the following: Local control of program. Can be as restrictive as the program rules allow in regard to inspections of units, location of assisted units, etc. The HRA/City can have its own Administrative Plan and Occupancy Policy for the Program. The HRA/City can in accordance to program rules, maintain its own application guidelines and process. A preference policy could be establish giving preference to residents of Columbia Heights in receiving rental assistance vouchers/certificates under the program. The HRA/City would do its own new program participant briefings and provide information on all potential rental units in Columbia Heights thereby possibly disbursing the units better amongst the over 2,400 rental units in the City. Instead of doing 2/3 to 3/4 of the work and only receiving $16.56 per unit, per month, for the work (out of $47.41 received by the Metro HRA), the HRA staff and contract City Assistant Building Inspector and City Finance Department personnel would do 100% of the work and receive the full $47.31 for each unit administered. HUD allocated only 231 units ($8,437,673) to the Metro Area Counties, including Anoka County. HUD staff indicated that 50 units is the largest feasible application amount. A copy of a portion of the Application is attached as Appendix "B". The Resolution supporting the HRA application for the program is attached as Appendix "C". RECOMMENDED MOTION #1: Move to waive the reading of the Resolution, there being ample copies available for the public. RECOMMENDED MOTION #2: Move to adopt Resolution 94- , "Resolution Supporting Housing and Redevelopment Authority application for HUD Rental Assistance Program units to replace like Metro Council HRA units and to have local HRA totally administer those units. NOTE TO C~TY COUNCIL: This is a copy of last years City cc: HRA Commissioners Council Letter for your information, drs COUNCIL ACTION: \bt\council.for Applicationfor · Existing Housing Section 8 Housing Assistance Payments Program Send original and two coDies of this applicetion form and att,3chments to the local HUD F'mia Office U.S. Debartment of Houeing and Urban Developmem Office of Housing Federal Housing Commissioner OMB Approval No. 2502-0123 (exp. 11/'3(ycj0) Puhhc reporang Ourben for this collection of informaaon is estimated ~n average {3.5 hours per response, inciuciing the time for reviewing in$1rucl3ons, search,rig exisang da~a sources, gattmdng and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarciing this burcien estimam or any other aspect of this collec~on of informal~on, including sugges~ons for reducing this burden, to the Reports Manage- meet Officer. Office of Information Policies and Systems. U.S. Department of Housing and Urban DevelopmenL Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction Project (250243123), Washington, D.C. 20503. Name of me PuOiic Housing Agency (PHA) re<luesling housing de, stance i~lymenll: Housing and RedeveZopment Author'it¥ of Coluz~ia ~eicjhts, Matimg Address of mo P~ 590 40th Avenue N.E. Columbia Heights, ~N 55421 S~gna~ure of PHA Officer aumOnze~ ~o s,gn m,s a,opaca~on X Title ot PHA Officer aumonzea = s~gn mis a,oplicalion Executive Director Minnesota Ptx)ne Number 612-782-2855 Requested I~x~ng a~"smnoe payme~m am ~: ~ ~y ~fi~? ~ m~ Vo~? 20 30 ... ~r ~on 8 C~s? ~ ~ ... ~r ~on 8 Housing Vou~ers?~ ~ Date of Apmica~c~ 4-25-95 LegaJ Area of Opera,on (area ~n wnic:n me PHA clemrm~es ~ it may legeJly enze~ ~n~ Contracts) C'it¥ Of CoZu.mbia [-[eights A. Primary Area(s) from which families to be assisted will be drawn. I.~.allty(C~,Team, eec.) t 6 I 5o Columbia Heights B. Propo~ecl Aeaiated Dwetling Unlt~ Housing Program Housinc~ Vouchers C. Need for Housing Assistance. Demonsiram mat t~e prefect requested in I~is ;,pplicaaOn in a3nsistant m~ me applicable I,-Io~ang As~stance Plan including l~e goaJa Io~ mee~ng ~e housing nee<Is of Lower-Income Famiites or. in ~ aJ3sence of ~uc~t I Plan, ~at tee p~ol)osecl pro~e¢~ ~ re&oorm~ve ~ ~e ¢ondil~on of G'II ~ouNng stock in me ¢ommunRy ancl ~e housing assistance needs of Lower-income Families (including me elderly, handicapped and disanteq, large farnilies and ~'x3se displacecl ~ ~ be displaced) residing in o~ expecte<t [o reade in me commumt?. (if adclitionaJ s.nec__e is neeqad, add sepazate p~ges.) (See attached addendum to HUD form 52515) D. Qualification as · Public Housing Agency. Demons[rate mat me aoplican~ qualities as a Public Housing Agency Submitted with Previously and ~s legally (3unlifled and aul~or~zea to cart'y OU! t~e Orof4~ct aDOiied for ~n m~ application (check 9 me approonate Doxes) I this application submitled 1. The relevant enabling legislanon I X 2. Any rules and regulations acioptecl or tO be actopted by the agency to govern Ks opera[ions t' X ~. A supporang opinion from the Public Housing Agency Counsel f X Retain this record for the term of the ACC. ~' ~X'~./'~,~,~" ~(~ form HUD-52515 Previous editions ~e obsolete page 1 o! 2 ret. handbook 7420 F_ Financial and Administrative Capability. Describe ~e exper~.-,ce oF the PHA in aciminimanng nou~,ng o~ omar pn~grams and provKle omar infom~a~m wh~c~ e~bences p~esen) or potent,al managernen~ cal3aD~ti%, fo~ Re proposed Ix(gram. The HRA of Columbia Heights has administered a t01 unit HUD assisted Public Housing project, Parkview Villa, since its completion in 1975. In addition, the ERA is currently providing . local administration of the Rental Assistance Program (118 Certificates/42 Vouchers) for the City of Columbia Heights and the City of Hilltop under a contract with the Metro Council HRA. HUD has approved and the Columbia Heights HRA is in the process of implementing a Columbia Heights Rent Assistance program of 25 vouchers and 25 certificates (currently pending HUD action on local preference portion of the Administrative Plan)o Also, housing rehabilitation, community development, economic development, and other programs as noted in the attached Annual Report are administered by the HRA (see Appendix "C"). Additional staff will be added as deemed necessary to administer the program. F. Housing Quality Standards. Prowde a sn.,tement Ina/~e Houmng (;~u."dltW Stsr'Kmu'cis to be used in ~ne opera~3n of 13%e ~Ogram will l~e as set 1o,"~ ~n the program regulaaon or ~'~t vana,,ons in ~ne Acceo~aoilJ%, Cntena e.,e proposed. In ~ latter ca~e. each ~oposed vanaaon snail be s~ec~fed and jusaSed. The Columbia Heights HRA will continue to use the same Housing Quality Standard (HQS) as are being used for the 160 rental vouchers and certificates currently being administered by the HRA on behalf of Metro HRA. These are the HUD HQS with a stipulation that the units must have the required City Rental License prior to our HRA having the unit inspected and being approved for the program. The City is under contract with the HRA to provide the HQS and other program inspections. G. I ,,_~$tng Schedule. Pro, de a p~posed schedule specify)ag the r~umbe~ of units = be ieued b~, tt~ end of each l~"~e.e-m~ln penod. 1st three months: 2nd three months: 3rd three months: 4th three months: 25 units 50 units 50 units 50 units H. Average Monthly Adjusted Income (Housing Vouchers Only) I. Attachments. The following a~di~onaJ items m~[ ~ s~ ~ ~ ~p~on ~ ~ ~pli~ ~. ~ ~ ~ ~ ~ ~ p~ ex~ ~. ~~ To~ 1. E~ual Op~ni~ Hou~ng P~ ~ I ~ X 3. Estimates of Re~imd Annual ~n~b~s. ~s HUD-52672 ~ HU~5~73 ~ ~ X ?' ' - - 5. Pro~d ~e~ of Al~w~s for U~li~s ~d ~ ~s. Fo~ HUD-5~67, .~. ju.~f~fion of ~ .~ pmpo.. [ i [ HUD Field ~ R~mm~t~ns X P.*c==~m~ndatk~ of Apm'o~t, P,~vi~vlng Offl= Date t ' page 2 of 2 form HUD-S2S15 ~DDENDUM TO HUD FORM 52515 APPLICATION FOR EXISTING HOUSING HUD has funded 25 vouchers and 25 certificates for Columbia Heights with the FY1994 program. That program is in the process of being implemented. It has been somewhat delayed due to need for HUD full approval of the HRS's Administrative Plan. As soon as the necessary approval is received we expect to get the units all under contract shortly thereafter. In addition, currently the HRA of Columbia Heights administers an existing Rental Voucher (42 units) and Rental Certificate Program (118 units) through the Metropolitan Council HRA Program. The 160 unit program is administered under contract with Metro HRA locally by the Columbia Heights HRA staff. The 160 units include the City of Hilltop's three Certificate units (3-two bedroom). The HRA Board of Commissioners and City Council desire to have total local control and administration of the entire Rental Assistance program in Columbia Heights. Over a period of two more years, the HRA would like to replace all the Metro HRA Certificates/Vouchers in Columbia Heights for our own vouchers/certificates. The need for the units is evidenced by the fact that we have over 2,493 rental type units out of the 8,045 dwelling units in the City. According to the 1990 U.S. Census Data, there were 1,143 families in Columbia Heights who lived in rental units and paid 30% or more of their income for rent. There are 1,601 persons (approximately 800 families) who have incomes of less than poverty level. (See attached Census Data in Appendix "A"). It does not appear that the situation has changed since the census was completed. As one can see in the census data, the majority of our housing units were built over 30 years ago. Our population is aging and we have a need for one bedroom units to assist the elderly in paying their rent in privately owned rental housing. Our 1990 Census Data shows that we have 4,033 (21.3%) residents who are 60 years of age or older. This compares to 2,938 (14.7%) in the 1980 Census. The housing need in Columbia Heights greatly exceeds the assistance provided through the Metro HRA and Columbia Heights HRA programs. Through our own program, we expect to be better able to address the needs of our local community. This plan is in accordance with the HRA Goals for 1995 and proceed-ing years. Copies of the HRA Goals are attached as Appendix "B". 4/5/95/HUD RESOLUTION 95-14 RESOLUTION OF HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS,. MINNESOTA (HRA) APPROVING APPLICATION FOR HUD RENTAL ASSISTANCE PROGRAM UNITS TO REPLACE LIKE METRO COUNCIL HRA UNITS AND TO HAVE THE LOCAL ~RA TOTALLY ADMINISTER THOSE UNITS WHEREAS, currently the Housing and Redevelopment Authority of Columbia Heights (HRA) provides local administration for the 160 to 180 unit Rental Assistance Voucher and Certificate Program (Rental Assistance Program) under an administrative contract with the Metropolitan Council Housing and Redevelopment Authority (Metro HRA) and has done so since the start of the Rental Assistance Program (Also, sometimes referred to as the "Section Rental Assistance Program") in 1977; and WHEREAS, due to HRA and City desire to continue to secure more local control over the Rental Assistance Program and provide preference for residents of the City to receive assistance under the program; and WHEREAS, currently the HRA is receiving an average of $23.53 per unit of the $50.43 the Metro HRA receives from HUD for administering the units; and WHEREAS, the federal Department of Housing and Urban Development (HUD) has invited applications for new units under the Rental Assistance Program; and WHEREAS, Columbia Heights received and is in the process of implementing 50 units of rent assistance from the FY 1994 funding and a precedence has been set by the City of Richfield and Washington County where they have, over a period of two to three years, set up their own programs (replaced Metro HRA units with new units received direct from HUD); and WHEREAS, an application has been prepared by HRA staff for an additional increment of 50 Rental Assistance Program units to replace 50 Metro HRA units and such an application is due to HUD by May 2, 1995; NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Housing and Redevelopment Authority of Columbia Heights, Minnesota that the Applica- tion for 50 Rental Assistance Program units for the City of Columbia Heights, as on file in the HRA Office, be approved and that the Executive Director is authorized to sign and submit such application to the Federal Department of Housing and Urban Development(HUD). It is understood that, if the units are received from HUD, that to the extent possible the units are to be used to replace Metro Council HRA units and that within two years it is the intent of the HRA to replace all of the Metro HRA Rental Assistance Program units with Columbia Heights units with the Columbia Heights HRA providing total adminis- tration for the entire program in Columbia Heights. It is further understood that when the Metro HRA units are replaced by Columbia Heights HRA units that the Metro HRA units will then be used outside of the City of Columbia Heights. PASSED THIS llth OF APRIL , 1995. OFFERED BY: HEINTZ SECONDED BY: JINDRA ROLL CALL: AYES: HEINTZ, JINDRA, NAWROCKI, DUSTIN, MURZYN. bonald R. /Schnei~'d~r, Executive Director NAYS: D. J? Murzyn, /g~., ~Chair CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Jo~,eph Sturdcvant Councilmembers Donald G. Join Brace G. Nawrocki Gary L. Peter',on Rober~ W. Rueuimann City Manager Patrick Hcntge~, April 25, 1995 Mr. Thomas Feeney, Area Manager Department of Housing and Urban Development 220 Second Street S. Minneapolis, MN 55401-2195 RE: HRA APPLICATION FOR 50 UNITS OF RENTAL ASSISTANCE PROGRAM VOUCHERS/CERTIFICATES (To replace Metro Council HRA units on one for one basis) Dear Mr. Feeney: The city of Columbia Heights supports the application of the Housing and Redevelopment Authority for 50 Rental Assistance Program Vouchers/ Certificates to replace 50 Metro Council HRA units in Columbia Heights. It is understood that the Metro Council HRA will then utilize the 50 turn back units elsewhere in the metro area. It is further understood that the HRA will be applying for units in future years until all Metro Council HRA units are replaced with Columbia Heights HRA units. Then the Columbia Heights HRA will have total control of the Rental Assistance Program for the City of Columbia Heights subject to HUD rules. HUD may consider this letter to be the final comments and that no additional comments will be forthcoming. Sincerely, Joseph Sturdevant Mayor CC: City Council HRA Commissioners · 'SERVICE ',S OUR BUSINESS' EQU~L OPPORTUNITY EMPLO'fER THE CITY OF COLUMBh~ HEIGHTS DOES NOT DISCRIMIr',IATE Ol'l THE B~S;S OF DISABiLiTY IN EMPLO'YMENT OR THE PROVISION OF SE,q~'ICES RESOLUTION 95- . RESOLUTION OF CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA SUPPORTING HOUSING AND REDEVELOPMENT AUTHORITY (HRA) APPLICATION FOR HUD RENTAL ASSISTANCE PROGRAM UNITS TO REPLACE LIKE METRO COUNCIL HRAUNITS AND TO HAVE THE LOCAL HRA TOTALLY ADMINISTER THOSE UNITS WHEREAS, currently the Housing and Redevelopment Authority of Columbia Heights (HRA) provides local administration for the 160 to 180 unit Rental Assistance Voucher and Certificate Program (Rental Assistance Program) under an administrative contract with the Metropolitan Council Housing and Redevelopment Authority (Metro HRA) and has done so since the start of the Rental Assistance Program (Also, sometimes referred to as the "Section 8 Rental Assistance Program") in 1977; and WHEREAS, during Fiscal Year 1994 the HRA applied and received approval for 50 units of Rental Assistance Program from HUD and is now in the process of implementing that program; and WHEREAS, due to HRA and City's continuing desire to have total local control over the Rental Assistance Program and provide preference for residents of the City to receive assistance under the program; and WHEREAS, currently the HRA is receiving only $23.53 per unit of the $50.43 the Metro HRA receives from HUD for administering the Metro HRA units; and WHEREAS, the Federal Department of Housing and Urban Development (HUD) has invited applications for new units under the Fiscal Year 1995 Rental Assistance Program; and WHEREAS, an application has been prepared by the City Community Development staff for an additional increment of 50 Rental Assistance Program units to replace 50 Metro HRA units and such an application is due to HUD by May 2, 1995; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota that the City Council supports the application of the HRA for 50 additional Rental Assistance Program units for the City of Columbia Heights to be used to replace 50 of the Metro HRA units (to the extent possible). It is understood that within two years the HRA will (providing HUD provides the new units) replace all the Metro HRA Rental Assistance units with the Columbia Heights HRA providing total administration for the program in Columbia Heights. Support of this application is contingent upon HUD granting approval of the local preference policy as included in the Administrative Plan. PASSED THIS 24th OF APRIL , 1995. OFFERED BY: SECONDED BY: ROLL CALL: AYES: NAYS: Joseph Sturdevant, Mayor JoAnne Student, Council Secretary CITY COUNCIL LETI'ER MEETING OF: APRIL 261 1995 AGENDA SECTION: ORDINANCES & ORIGINATING DEPT.: CITY MANAGER RESOLUTIONS FINANCE APPROVAL NO.: 6 ITEM: WATER AND SEWER RATE INCREASES BY: WILLIAM ELRITE BY: DATE: 4/10/95 ~'~ At the February 21, 1995, work session, staff and the City Council reviewed the current status of the sewer and water funds and proposed rate increases. The last rate increase was made in 1992. Since that time, Minneapolis water rates have gone up nine cents (9¢) per 100 cubic feet and it is anticipated in July that the City will be receiving an additional three percent (3%) increase from Minneapolis. During the same time period, the Metropolitan Waste Control Commission's sewer rates have gone up fourteen cents (14¢) per 100 cubic feet. The proposed rate increase would increase water rates by ten cents (10¢) per 100 cubic feet and sewer rates by fifteen cents (15¢) per 100 cubic feet. Since 1990, the water fund has operated each year with a slight profit. During this same time period, the sewer fund has operated at a loss or break-even position. The proposed rate increases will provide an operating profit in both funds. Attached are excerpts from the 1994 annual audit report and other supporting documentation for the rate increases. RECOMMENDED MOTION: Move to waive the reading of Resolution 95-2.~3 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 95-.~ being a resolution setting rates on sewage disposal and water supply in the City of Columbia Heights. WE:dn 9504135 COUNCIL ACTION: RESOLUTION 95- 2 3 SETTING RATES ON SEWAGE DISPOSAL AND WATER SUPPLY IN THE crrY OF COLUMBIA HEIGHTS BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that: In accordance with the rate increase to be paid by the City of Columbia Heights to the Metropolitan Sewer District and the Minneapolis Water Department, the following rates shall be put into effect as of lu]v I. I c~9~ on all billings rendered thereafter: Water Supply Rates: The water rate shall be a minimum of $13.20 per quarter on a quarterly basis per family unit for the first 600 cubic feet of water or less. The rate shall be $1.35 per 100 cubic feet used for all water used beyond the 600 cubic feet minimum. Sewer Disposal Rates: The minimum sewer disposal charge shall be $28.60 per quarter on a quarterly basis per family unit for the first 2200 cubic feet of water usage per quarter; and $1.30 per 100 cubic feet thereafter to a maximum charge of $39.00 per quarter. The rate for commercial/industrial users shall be based on water consumption at $1.30 per 100 cubic feet. Any residential service hooked up to the Columbia Heights sanitary sewer system, that is not als~ hooked up to the Columbia Heights water distribution system, shall pay a flat quarterly sewer fee equal to the maximum quarterly sewer disposal charge in effect at the time a billing is rendered; unless a water meter reading is provided recording a lower reading than 3000 cubic feet in a quarter for which the current rate down to the minimum shall apply. 3. Senior Citizen Rate: For eligible senior citizens, the following minimum rates will be used. All usage over the minrmum will be billed at the above rates. Minimum Sewage Disposal Minimum Water Use $14.10/quarter $ 8.55/quarter BE IT FURTHER RESOLVED that all foregoing rates are made in order to meet the additional cost to the City of Columbia Heights for these respective services. Passed this ~ day of 1995. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary 9504135 000 000 ~0 ~C~O E 0 0 E 0 J~ ~oE E--z oE _..=Ed Management Repo~ P~e ~ ~ ENTERPRISE FUN~S f The comp~ ~ sta~nne, nts f~r tl~ City's Enustpfise Funds are presented in Stn.~n~nts 27 tl~ough 41 of the 1993 ~ve Annual Financial R~xrt. A 8~aph of thc water opentiom is present~! below:. f $1,3OO,000 $1,200,000 $1 .loo,0OO $1,0OO,0OO $900,000 $SOO,0OO $700,000 S6OO,000 S$OO,0(R} $4OO.OOO $3OO,0OO $2OO.000 $1OO,0OO $0 1989 1990 1991 1992 1993 S1,30C.000 SI.200,000 S1.100,000 S1,000,000 S900,O00 $800,oo0 S?O0.Ooo S600,000 $$00o000 S100,000 $0 Water Utility Fund Revenue And Expenses ~ Wal~ Purchases ~ ~g Revenu~ ! ! f f I I I Manag~nt Report, Page 16 A graph of sewer ~ i~ Imitated below. $1,100,000 $1.000,000 $900,000 $800,000 $700.000 $600.000 $500,000 S300,000 S200,000 SlO0,O00 $0 1989 1990 1991 1992 S1,100,000 S1.000.000 S900.000 S800.000 S700.000 S600.000 S200.000 SI00.000 SO 1993 Sewer Utility As shown above, the sewer uOlity fund incurred operahng losses in 1990 m'~ 1991. The City took corrective action in 1992 and increased sewage disposal rates effective March 1, 1992. However, thc Sewer Fund in~ a minor loss in 1993. The single largest expense of the Sewer Fund is the eoou'act~ cost of sewage treatment from the Metropolitan Waste Control Commission (MWCC). The MWCC bills the City each year on an estimated basis (the City pays monthly installments). These esaimamt billings m'c adjusted at a later date and the City i.s billed the m:ktitional m:nount or given a credit. These esfimat~ billings flucm_.~_e from year to year ~cl may eause matm4al variances in annual profits or losses of the sewer operating accoun~ We recommend that the City continue to monitor MWCC billings (as well as other operating expenses of the City's water and sewer operations) and continue to review rates annually to assure full funding of these services. 00000000000000 ,--I m m m ~0 >m mO >© Z Z C~ ~> o o ~' CITY OF COLUMBIA HEIGHTS PRO FORMA INCOME STATEMENT REFLECTING THE EFFECT OF WATER RATE INCREASES Based on increase factors of Cost of living increase Mpls water increase PREPARED ·-----• -I -· __ _, .. ----.. -�·---·-REVENUE Water Sales Other Charges Other Income TOTAL REVENUE EXPENSES Cost of Water Distribution Administration Dep reciation Adm Transfers Data Processing ·Trans Cap Equip Replacement TOTAL EXPENSE NET INCOME 3.00% 8.00% 21-Feb-95.. Actual 1992 (net of capital !��n�) 1,165,019 61,419 1,311 1 !227,749 618,504 293,148 7,976 82,009 51,835 0 15,000 1,068,472 159,277 1994 Projected Y eil r End Cash Balances Fund 601 Operatinq Fund Fund 433 Capital Equip Fund Fund 651 Capital Construction Fund Total Cash Year End Actual 1993 (net of capital trans) 1,063,403 63,129 23,722 1,150,254 640,691 351,274 8,800 87,521 57,262 0 15,000 1,160,548 (10,294) 450,256 147,825 315,253 i913,334 Projected Proposed 1994 1995 with (net of 4.00% capital $0.05 trans) increase 1,079,641 1,143,149 55,116 55,116 77 77 1,134,834 1,198,342 569,049 614,573 305,454 314,618 8,579 8,836 83,410 85,912 59,946 61,744 11,700 12,051 15,000 15,450 1,053,138 1,113,185 81,696 85,158 Rate Increase Proposed 1995 with 8.00% $0.10 increase ·-· ··-·---·-- 1,206,658 55,116 77 l !��J..!.851 614,573 314,618 8,836 85,912 61,744 12,051 15,450 1,113,185 148,666 Proposed 1995 with 12.00% $0.15 increase 1,270,166 55,116 77 1,=!25,359 614,573 314,618 8,836 85,912 61,744 12,051 15,450 1,113,185 212,174 CITY COUNCIL LETTER Meeting of: April 24, 1995 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 6 CITY MANAGER ' S APPROVAL ITEM: RESOLUTION CHANGING DATE OF REGULAR BY: PATRICK HENTGES BY: NO: ~ · Due to the extensive amount of activities scheduled for Heights Pride Week (May 15-20), and there would be a three week gap between council meetings, it has been decided to move the Regular City Council meeting date of May 22, 1995, to May 30, 1995, at 7 P.M. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 95-24, changing the date of the second regular council meeting in May of 1995. COUNCIL ACTION: RESOLUTION NO. 95 _24 BEING A RESOLUTION CHANGING THE DATE OF THE SECOND REGULAR COUNCIL MEETING IN MAY OF 1995 BE IT HEREBY RESOLVED, that the second Regular Council Meeting in May will be held on Tuesday, May 30, 1995; and BE IT FURTHER RESOLVED, that the Regular Council Meeting will convene at 7:00 p.m. in the City Hall Council Chambers. Passed this 24th day of April, 1995 Offered by: Seconded by: Roll call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: April 24, 1995 AGENDA SECTION: Ordinances & Resolutions ORIGINATING DEPT.: CITY MANAGER NO: 6 Building Inspections APPROVAL 3723 Jackson Street &.~. BY: Evelyn Nygaard ITEM: NO: Declaration of Hazardous Property DATE: April 21, 1995 The'subject property consists of a one story wood frame structure which records show as being built in 1920. No building permit exists and it appears that it may be a boxcar to which someone added a pitched roof and a shed-roofed addition. This property was used as a residence from 1920 to about 1988. It was purchased on a contract in 1987 and a complete remodel was started but never finished. A new furnace was installed incorrectly. New drain waste and vent were installed, however, the materials used are for mobile homes and are not allowed by the building code. Support walls were removed making the structure unsound. The project was abandoned some time in 1989. The structure is non-conforming in size and location, is structurally unsound and is in violation of Columbia Heights Ordinance #1281 and the State Building Code, S~ate Plumbing Code and the Uniform Mechanical Code. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOYJ~ENDED MOTION: Move to adopt Resolution 95-25, declaring the structure at 3723 Jackson Street as hazardous and must be razed and the lot regraded to allow access by vehicles from the alley. COUNCIL ACTION: ~S0LUTION NO. 95-25 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS REQUESTING REMOVAL OF A HAZARDOUS BUILDING LOCATED AT 3723 JACKSON STREET NORTHEAST WHEREAS, there is an abandoned building located at 3723 Jackson Street which has been vacant since April 1991, and Wn~£AS, the property at 3723 Jackson Street Northeast has gone tax-forfeit and Anoka County intends to put it up for sale, and WHEREAS, Minnesota Statute 463.15 to 463.26 authorizes municipalities to address hazardous and substandard structures and properties, and WHEREAS, the City of Columbia Heights finds this abandoned property to be hazardous based on the following code violations as contained in the Findings of Fact: Findings of Fact Structural Hazards (5A.205(1)(a)(b~(c~(d~(g~(h~: (a) (b) (c) (d) (e) (f) (g) (h) (i) Foundation - dirt walls under house, partial foundation (5A.205(1)(g) Support walls for ceiling joist removed (5A.205(1)(g) No header over patio door (5A.205(1)(g) Improper stair - exterior stair and deteriorated, hazardous (5A.205(1)(g) stoop very Improper plumbing materials and methods. Piping and fittings for mobile home were installed. Water was on without a meter. (Mn. State Plumbing Code 4715.0420 Standards for plumbing materials) New furnace installed using extension cord for wiring. Hazardous wiring throughtout. (5A.203(1)(d) Retaining wall in rear of property falling into alley (5A.207(i)(iv) No parking area on site. Resident was driving over curb in front of house and crossing sidewalk to park on lawn. (5a.208(1)(a)(b)(c)(d)(e)(h) Dirt from front yard is washing down onto sidewalk. (5A.207(b)(ii) NOW, THEREFORE, BE IT RESOLVED, based on the Building Inspector's conclusions that the structure at 3723 Jackson Street Northeast is substandard and seriously deteriorated, that it lacks minimum standards for habitable space per Ordinance No. 1281 of the Columbia Heights Zoning Code, and that the structure is non-conforming by its location and size, the Building Inspector is recommending the structure be removed and the lot regraded. BE IT FURTHER RESOLVED, that the City Council has approved the following Conclusions: CONCLUSIONS OF COUNCIL That all relevant parties have been duly notified that the Council will be considering this issue on April 24, 1995. That the vacant and abandoned structure on the tax-forfeit property located at 3723 Jackson Street Northeast is hazardous and in violation of many code and ordinance requirements. That the structure cannot be rehabilitated to bring it into compliance with City codes and ordinance requirements. ORDER OF COUNCIL The property owner, Anoka County, is hereby directed to raze the hazardous structure located at 3723 Jackson Street Northeast and regrade the lot, pursuant to Minnesota Statute 463.15 to 463.26. Passed this 24th day of April, 1995 Offered by: Seconded by: Roll call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary I!' ;IDENT REPORT~ .,',O.T~: COLUMBIA HEIGHTS POLICE ,_~ -ZL I ADDRESS CrP¢ ~'TATE T~,S MA~LED I O¢'FENSES, C[.OTHI~IG DESCRIPTION. OTHER NFO FULL NAME · (LAST, FIRST. MIDOLE) ~ IEMPLOYED AT I 1 OTHER 13ENTIFIERS V~ICLE MODEL VEHICLE STYLE V~HICI..E COLOR X IY I ITEM NUME I:R(S) I LOCATION STORED I , .~ j J CITY COUNCIL LETYER Meeting of: April 24~ 1995 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~[ Fire ITEM: Establish Hearing Date BY: Lowell DeMars BY: ~-,~ License Revocation, Rental Property NO:.t~os~ ~' DATE: Apr 18, 1995 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against Julie Klosterich regarding rental property at 4006-4th Street NE. The property owner has failed to submit outstanding inspection fees, totaling $80.00, for inspections conducted on December 15, 1994 and Janaury 30, 1995. RECOMMENDED MOTION: Move to Establish a Hearing Date of May 30~ 1995 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Julie Klosterich, Regarding Rental Property at 4006-4th Street NE. Attachment 95-88 COUNCIL ACTION: ~owell G. De Mars 555 Mill Street N.E. Col. Hts., 55421 Re: March 3 Inspection on 4006 - 4th St N.E. Per our telephone conversation, I am requesting that the March 3 inspection be moved to the May 30 dat~e which will enable us to do the two remaining outdoor items L) paint the garage 2) remove the trash which is grozen in the ground. The only remaining item in the house is the "revised" order about the wall of the bathroom. We hope to do some changes there if we have to replace the walls. Since this problem is not life endangering, we request the inspections be done at the same time. Sincerely ~lie Klostreich, Agent Kent Klostreich 1609 Roosevelt St Anoka, MN 55303 427-6027 for CITY COUNCIL LETFER Meeting of: April 24, 1995 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 7 Fire ITEM: Establish Hearing Date BY: Lowell DeMars BY~ ~-' License Revocation, Rental Proart. ~} ~ NO: , DATE: Apr 18, 1995 DATE:- Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against Kathy Stephenson regarding rental property at 1439-42nd Avenue NE. The property owner has failed to submit license application and conduct annual inspection in compliance with Housing Maintenance Codes. The property has never been licensed. ' RECOMMENDED MOTION: Move to Establish a Hearing Date of May 30, 1995 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Kathy Stephenson, Regarding Rental Property at 1439-42nd Avenue NE. Attachment 95-89 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT $$$ MILL STREET NE COLUMBIA HEIGHTS, MN. 55421 TELE: 782-2835 ,!O. HN - CATHY FOLEY 63151 SUGAR HILLS COURT EDEN PRARIE, MN. 55344 RE: 1439 42ND AVENUE NE OCTOBER 24, 1994 01'ICE DEAR OWNER, THE CITY HAS BEEN INFORMED THAT THE ABOVE NAMED PROPERTY HAS A RENTAL UNIT. RENTAL PROPERTY WITHIN THE CITY OF COLUMBIA HEIGHTS MUST BE LICENSED AN33 INSPECTED ANNUALLY PER CITY ORDINANCE. ENCLOSED IS AN APPLICATION FOR RENTAL HOUSING PROPERTY. PLEASE FILL IN THE REQUIRED INFORMATION AND RETURN IT ALONG WITH A CHECK IN THE AMOUNT OF ~j5.00PER RENTAL UNIT PRIOR TO NOVEMBER 4, 1994. IF WE DO NOT RECEIVE THE APPLICA- TION AND REQUIRED FEE PRIOR TO NOVEMBER 4, 1994, A CITATION WILL BE ISSUED FOR OPERATING AN UNLICENSED RENTAL PROPERTY IN VIOLATION OF CITY ORDINANCE 1281. THIS PROPERTY IS ALSO REQUIRED TO HAVE AN ANNUAL INTERIOR/EXTERIOR INSPECTION. PLEASE CALL THIS OFFICE WITHIN SEVEN (7) DAYS OF RECEIPT OF THIS NOTICE TO SCHEDULE THIS INSPECTION. _TillS LICENSE APPLICATION WILL COVER THE PERIOD FROM SEPTEMBER 1, 1994 THRU AUGUST 30, 1995. TOTAL FEE DUE: $15.00 PER RENTAL UNIT SHOULD YOU HAVE ANY QUESTIONS REGARDING THIS NOTICE PLEASE CALL ME. RESPECTFULLY, ASSISTANT FIRE CHIEF ENFORCEMENT OFFICER CITY COUNCIL LETTER Meeting of: April 24, 1995 AGENDA SECTION: COMMUNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 'l ~ Fire ITEM: Establish Hearing Date BY: Lowell DeMars .,,~/f. BY: License Revocation, Rental Property NO: "~. ir-. DATE: Apr 20, 1995 DA Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against David and Norma Rust regarding rental property at 4653 Central Avenue NE. The property owner has failed to correct numerous Housing Code violations for compliance with Housing Maintenance Codes. RECOMMENDED MOTION: Move to Establish a Hearing Date of May 3o, 1995 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against David and Norma Rust, Regarding Rental Property at 4653 Central Avenue NE. 95-90 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 24, 1995 AGENDA SECTION: COMPEgNICATIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 7 CITY MANAGER'S APPROVAL ITEM: ESTABLISH WORK SESSION DATES ~ ~ BY: PATRICK HENTGES BY: NO:/ ~~ DATE: 4-20-95 DATE: "%~qi~ The following work session dates should be established: April 25, 1995, at 5:30 P.M. May 1, 1995, at 8:00 P.M. May 16, 1995, at 7:00 P.M. (tentative) RECOMMENDED MOTION: Move to establish April 25, 1995, at 5:30 p.m.; May 1, 1995, at 8 p.m.; and tentatively May 16, 1995, at 7 p.m. as work session dates. COUNCIL ACTION: CITY COUNCIL LETIER Meeting of: 4/24/95 AGENDA SECTION: COMMUNI CATI ONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS ITEM: ESTABLISH A PUBLIC HEARING TO CONSIDER BY: M. Winson /V/~ BY~ ALLEY LIGHTING DATE: 4/19/95 DATE~. ~' ~ ;~F' ' 'J- - Please establish a Public Hearing date for formal consideration of assessing an alley light to benefitted properties. A NSP "night watchman" light is currently installed on the alley pole at 4711 5th Street N.E. Several neighbors on 5th and 6th Streets have shared the cost of the light over the years. The party responsible for the NSP bill is requesting the City be billed for the light and the property owners assessed for the cost by the City. The properties involved are: 4701, 4703, 4707, 4711 and 4715 - 5th Street and 4700, 4704, 4712 and 4716 - 6th Street RECOMMENDED MOTION: Move to establish May 30 1995, 7:00 P.M. as a Public Hearing for consideration of alley lighting between 5th Street and 6th Street from 47th Avenue to 48th Avenue. MAW:bmm 95-256 COUNCIL ACTION: Public Works Dept. Northern States Power Company MOVING? TO HELP US SERVE YOU BETTER, CALL NSP TWO WEEKS IN ADVANCE. Please Return This Portion With Your Payment To: P.O. BOX 9477 MPLS MN 55484 BERULSON GAROLD 4707 5TH ST NE MINNEAPOLIS MN 55421-2210 W SO 042595H61836789936604707000111H000000000000000663~ Your Account Number 45- AT GZ3F 04707 0001 iS6~7 If You Have Any Questions About Your Bill, Call: (612)-282-125~ 2qHRS - 7DAYS For More ~nformation See Back P~ease Have Your Account Number Ready Your Account Number AT GZCF 04707 0001 1 7 Service Address BERULSON GAROLD N 4707 5TH ST NE MINNEAPOLIS MN 55R212210 708 I 7 000000663 Account Summary RESIDENTIAL PREVIOUS BILL NO PYMT THRU BALANCE Oil URRENT BILL TOTAL 5/28 S/SO 04-25-95 $6.63 Thank You! Retain This Portion For Your Records $.qSCR ,00 .q5CR 7.08 6.63 03-30I 04-27 i Reading Dates I D--a~Meter Reading~Ene;gy Use AUTOMATIC PROTECTIVE LTG. 1 UNIT(S) AT FUEL CLAUSE ADJUST 74 KNH AT SUBTOTAL STATE TAX AT 6.5X ~ CURRENT MONTH'S BILL 86.70 ¢6.70 $.00064- .05CR 6.65 7.08 Daily Energy Use Comparisons This Period Last Year This Period This Year Northem States Was Than Last Year Public Works Dept. CITY COUNCIL LETTER Meeting of: 4/24/95 AGENDA SECTION: COMMUN I CAT I ONS ORIGINATING DEPARTMENT: CITY MANAGER NO. 7 PUBLIC WORKS/~ -- -_~ No. '7.¢ -- Attached please find a copy of the response from Mn/DOT regarding the City's request to provide an alternative to the existing median fence on Central Avenue between 48th Avenue and 50th Avenue. Mn/DOT crews have recently cleaned the trash from the fence and have verbally agreed to keep a closer watch on this situation. Staff suggests that there may be other alternatives. These could include complete removal of the fence or the install ofguardrails. Staff suggests that the Council direct Staffto contact Mn/DOT, the School District, City of Hilltop and adjacent merchants regarding these alternatives. RECOMMENDED MOTION: Move to direct to contact Mn/DOT, School District #13, City of Hilltop and adjacent property owners regarding removal and/or alternatives to the existing median fence on Central Avenue from 48th Avenue to 50th Avenue and to report back to the Council on May 8, 1995. MAW:mw 95-259 COUNCIL ACTION Minnesota Department of Transportation Metropolitan Division Waters Edge Building 1500 West County Road B2 Roseville, Minnesota 55113 April 13, 1995 Mark A. Winson, P.E. Public Works Director/City Engineer City of Columbia Heights 590 40th Avenue NE Columbia Heights MN 55421 Dear Mr. Winson: Rod Pletan has asked me to respond to your letter and corresponding City Resolution No. 95-08 regarding the fencing on the median of Trunk Highway (TH) 65 in Columbia Heights. At this time, MnDOT would not recommend replacing the fence with a concrete barrier due to safety reasons. As we discussed in our phone conversation on March 20, 1995, I routed this proposal to various MnDOT sections. Our comments reflect the views of the maintenance staff, as well as traffic engineering and design staff. It is our judgement that the median of TH 65 is an inappropriate place to put a concrete barrier. A barrier in the median of TH 65 would become a traffic hazard in itself and probably not serve as a deterrent to people crossing the street at midblock. In addition, the median would have to be redesigned and reconstructed, which would make it very expensive to build. The original function of the fencing was to keep people from crossing the street at midblock and our conclusion is that the existing fencing is the best way to accomplish that. Our maintenance forces will take action now to clean up any debris on the fence. If the litter becomes a problem in the future, please call Terry Zoller, Division Maintenance Engineer, at 582-1424. I hope this addresses your concerns, and please call me at 582-1399 if I can answer any additional questions you may have. Sincerely, Scott McBride, P.E. Division Planning Engineer CC: Rod Pletan Terry Zoller 'RECEIVED APR 1 7 1995 D..hl;c 1t./orl,c mont. An Equal Opportunity Employer CITY COUNCIL LETTER Meeting of: April 24, 1995 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 8 CITY MANAGER' S APPROVAL ITEM: BOARD AND COMMISSION APPOINTMENTS FOR BY: PATRICK HENTGES BY: . ~,- HUMAN SERVICES COMMISSION ~ ~ DATE: 4-20-95 DATE: ~~' NO: · · Due to recent resignations on the Human Services Commission, there is a need to appoint three new members. The Council Secretary has checked with previous applicants to ascertain their interest in the commission. Based upon her findings, the following people will be appointed to the Human Services Commission: Pamela W. Hanson (with a term to expire April, 1998) Catherine G. Anderson (with a term to expire April, 1996) Michael J. Tilkens (with a term to expire April, 1997) RECOMMENDED MOTION: Move to appoint Pamela W. Hanson for a term to expire April, 1998; Catherine G. Anderson or a term to expire April, 1996; and Michael J. Tilkens for a term to expire April, 1997. COUNCIL ACTION: TO: FROM: SUBJECT: DATE: MAYOR AND COUNCILMEMBERS COUNCIL SECRET3aRY~I~ APPLICATIONS FOR HUMAN SERVICES COMMISSION APRIL 17, 1995 ATTACHED ARE THREE APPLICATIONS FROM RESIDENTS WHO INDICATED AN INTEREST IN SERVING ON THE HUMAN SERVICES COMMISSION. I HAVE CONTACTED ALL THREE OF THESE INDIVIDUALS RECENTLY AND THEY ARE STILL INTERESTED IN SERVING ON THE HUMAN SERVICES COMMISSION. CURRENTLY, THERE ARE THREE VACANCIES ON THAT COMMISSION. THE EXPIRATION OF THE THREE TERMS ARE APRIL 1995, APRIL 1996 AND APRIL 1997. A TERM ON THIS COMMISSION IS FOR THREE YEARS. BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO ~ERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commission ~ Housing & Redevelopment Authority ~ Human Services Commission Insurance Commission Merit Commission Library Board Traffic Commission Park & Recreation Commhsion Planning & Zoning Commission Police & Fire Civil Service Commhsion Science, Technology & Energy Commiasion Qualifications for said position(s); include mtucation ~nd experience: ' .. Limitations as to availability of evenings or weekends for meetings. (Specify mo~t dedrable times for meetings.) RETURN TO: Council Secretary Columbia Heights City Hall 590 40th Avenue N.E. ; Columbia Heights, MN 55421 NAME ' HOME TELEPHONE NUMBER '~'g-'~/~, ~WOR~ TELEPHONE NUMBER BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commission Housing & Redevelopment Authority Human Services Commission Insurance Commission Merit Commission Library Board Traffic Commission Park & R~-mation Commission Planning & Zoning Commission Police & Fire Civil Service Commission Scienee~ T~v. hnology & Energy Commission Oualifications for said position(s); include miucetion and experienc~ Limitations as to availability of evenings or weekend~ for m~etings. (Specify most d~sirablo ~ime~ for meetings.) ~ignature ~ -' ' ' ' ' RETURN TO: Council Secretary Columbia Heights City Hall 590 40th Avenue N.E. Columbia Heights, MN $5421 - CITY OF COLUMBIA HEIGHTS HOME TELEPHONE NUMBER ~;;'zf~/'/~'~/ WORK T~3L~I-IONE NUMBER BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Library Board Charter Commission Traffic Commi~ion Housing & Redevelopment Authority Human Services Commission Insurance Commission /Merit Commission Park & Recreation Commi~ion Planning & Zoning Commission Police & Fire Civil Service Commiasion __ Science, Technology & Energy Commission Qualifications for gaid position(s); include education and erperi~nce: Limitations as to availability of evenings or weekends for meeting~. meetings.) (Specify most desirable times for RETURN TO: Council Secretary Columbia Heights City Hall 590 40th Avenue N.E Columbia Heights, MN 55421 CITY COUNCIL LETTER Meeting of: April 24, 1995 AGENDA SECTION: OLD BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 8 CITY MANAGER'S APPROVAL ITEM: APPROVE 1995 BEAUTIFICATION PROGRAM BY: PATRICK HENTGES BY: · AND HEIGHTS PRIDE PROGRAM BUDGETS ~ ~ DATE: 4-20-95 DATE: Attached please find a summary of the 1995 Beautification Program budget as submitted by the ad hoc Beautification Committee. As the Council is aware, the budget was viewed with representatives from the Beautification Committee at the April 17th work session. The proposed cost for the 1995 program is projected at $8,225. The original 1995 budget allocated $9,000 for a part-time coordinator to assist with the Beautification Program. The revised budget from the committee allocates approximately $1,800 of the $8,225 for administrative expense of the committee members, including mailings, office supplies, mileage, and a coordinating stipend for one of the members. The Heights Pride budget includes $7,700 expense for the Housing Fair, city services on display, city picnic, city-wide clean-up, etc. Attached is a preliminary flyer on the proposed events. Originally, the Council allocated $6,500 in the contingency account in anticipation of Heights Pride activities. The Bicentennial Committee has transferred another $1,200 to the City for Heights Pride activity. The balance of the funding for the program will come from the Chamber of Commerce, businesses, and service club donations, together with the many volunteer hours necessary to put on the event. RECOMMENDED MOTION: Move to appropriate $8,225 for beautification and $7,700 for Heights Pride in Fund 101- Dept.45050, with the appropriation of $8,225 coming from personnel in the volunteer department, $6,500 from the Mayor/Council Contingency, and $1,200 from the Bicentennial fund. COUNCIL ACTION: 1995 Columbia Heights Beautification Projects Adopt a Park Project The beautification commi'lffee began the "Adopt a Park Project in 199.3 wi~ the idea that volunteers would plant and maintain a garden around every park sign in the city. This year we are pleased to have all but one park sign taken. There will be a variety of flowers planted, but most park signs wilt be decked out with victoria blue salvia, red salvia and white alyssum. C,i~ Hall Once again volunteers Linde Anderson and ~ue Munn will be planting and maintaining their beautiful garden and planters at C, ity Hall. 40th and C, er~ral Look for a variety of flowers at 40th and C, entral this year! We have approximately eight volunteers planting over 2000 flowers in planters and gardens. Huset Park The island at Huset Park is going to be redesigned this year to make planting and maintaining the flowers much easier for the volunteers. This work may not be completed until late summer early fall. We will still have all the flowers on the bridge and Jn the flowers pots to enjoy! IMPATIEN9 60 plants per flat $8.25 per flat FLDWER ORDER APPENDIX A REP IMPATIENB-8,4- PARK PINK IHPATIEN.9-3'78 LI®HT PINK IMPATIENg-360 WHITE If'IPATIENg-480 BEGONIAS 4~ plarfi's per flat $8.25 per flat TOTAL 1302-APPROXII"IATELY 22 FLAT9 TOTAL C0.~T-$181.50 RED WAXED BEGONIAS-.56 RO.SE BE®ONIAS-54 PINK BEBONIAB-288 TOTAL 398 APPROXII'IATELY 9 FLAT9 TOTAL C0.9T-$74.25 SALVIA 108 plarri'~ per flor $11.00 per flc]t 24" REP SALVIA-140 12" RED ..GALVIA-456 VICTORIA BLUE BALVIA-192 TOTAL-T88 APPROXIMATELY 8 FLAT5/$88.00 ALYSSUM 108 plam'e per ¢1¢ $11.00 per +1¢ WHITE ALYSSUM-386 TOTAL 386-APPROXIMATELY 4 FLATS TOTAL COST- $44.OO PETUNIAS $11.00 per T1¢ RED PETUNIAS-216 PINK PETUNIAS-216 WHITE PETUNIAS-24 TOTAL 456-APPROXIMATELY 4.5 FLATS TOTAL COST $50.00 MARIGOLDS 108 plant'¢ per ~lat' $11.OO per ~laf SHORT YELLOW/ORANGE IdARIGOLDS-96 HYBRID TALL YELLOW/ORANGE I'IARIGOLDS-60 TOTAL 156- APPROXIMATELY 1..5 FLATS TOTAL COST $16._50 VINCA 108 plants per flat $11.00 per f~¢ PINK VINCA462 TOTAL 162 - 1..5 FLATS/TOTAL COST $16.:50 LOBELIA 108 plants per flat $11.00 per flat BLUE LOBELtA-60 AGEP. ATUM TOTAL 60oAPPROXIMATELY 1 FLAT TOTAL COST-$11.O0 108 plsnts per flor $11.00 per flat AGERATUM420 GEP-,ANIUMS TOTAL 120 APPROXIMATELY 1.5 FLATS TOTAL C0ST-$16.50 $17.00 per dozen RED GERANIUMS-72 DARK PINK GERANIUMS-45 LIGHT PINK GEP, ANIUMS-48 WHITE GERANIUMS-.~6 TOTAL 201 APPROXIMATELY 17 DOZEN TOTAL C0ST-$289.00 DUSTY MILLER 108 plants per flat $11.00 cost per flat DUSTY MILLER SlLVERDUSTo216 TOTAL 216 TOTAL COST $22.00 MORNING ®LOR¥ 1 pbnt' per container $:3.00 per corfrainer MORNING GLORIES-24 TOTAL 24 TOTAL COST $'72.00 ASPARASUS FERN 1 plant' per conf¢iner $3.OO per corfrainer TOTAL-6 TOTAL CO5T-$18.00 PERENNIALS 8 planS/$24..00 HOSTA-6 RED ASTILLEE-4 MISCELLANEOUS PERENNIALS FOR HUSET PARK: 24 TOTAL-APPROXIMATELY $100.00 TOTAL PLANT ORDER $999.40 1995 BEAUTIFICATION BUDGET PLANT MATERIAL-Approximately $1200.00 (see appendix A) ROTOTILLER-$200.00 EDGING-S225.00 FERTILIZER-S200.00 PREEN-S50.00 BLACK DIRT-S500.00 RECOGNITION-S500.00 Includes t-shirts, ($7.50 x 50 t-shirts = $375.00) Refreshments -approximately $125.00 ADVERTISING/POSTERS ETC-$200.00 WORK AT HUSET PARK-S2000.00 RAINBOW PROJECT-S350.00 Includes flower boxes, planting materials and supplies. CONSULTANT-S1000.00 (see appendix B) ADMINISTRATIVE COSTS-$1800.00 (see appendix C) Includes time and material. TOTAL 1995 $8225.00 1996 LIBRARY PROJECT- $1000.00 Includes planter, bench and planting materials. Appendix B The beautification committee discussed the possibility of hiring a landscape designer when taking on special projects in the city. In our opinion it would be cost effective to consult an expert for future projects such as: Central Avenue, Mill Street and Murzyn Hall. Plant materials and supplies can be very costly. A good landscape designer would help to insure that the money spent on these and future projects would be spent wisely. APPENDIX C Administrative Costs a. 12 monthly newsletters to 12 committee members b. newsletters to approximately 15 volunteers from April-October c. organizing monthly meetings d. organizing volunteers/phone time etc. e. organizing planting day f. preparing plant orders and purchasing supplies. g. computer and printer time and use. h. paper, stamps etc. 0 oOL5 ,, MAY t5'20 HEIGHTS PRIDE IS BROUGHT TO OUR COMMUNITY BY: Al,lO YOUR FOR MORE INFORMATION OR TO VOLUNTEER CALL 782-2860 HP NE/FOCUS AD2 4/19/95 5:45 PM age 1 I-IEI6t--ITS MAY 15-20 8UsiNL~ PRIDE Turn your civic pride into action by participating in "Celebrate Heights Pride" taking place in Colum- bia Heights May 15 - 20. Volunteers are needed for several events including: Flower planting/Beautification Project, City- wide CleanuD, the City Picnic, the Community Housing Fair, the 2nd Annual Challenge Cup and more. To volunteer call 782-2860. 425 Portland Avenue Minneapolis, Minnesota 55488-0002 StarTribune MINNEA POLLS · ST PAUL Something Special Is Coming to the City of Columbia Heights May 18 & 19 The Star Tribune Marketer Customer Unit is pr~L~-t.:'ar, nounce an exciting collaboration with the City of Columbia Heights. Together we will be writing and producing the first-ever "Columbia Heights Close Up" special city section. Columbia Heights is a vibrant city made up of businesses and residents who are committed to the strength and growth of their community. "Columbia Heights Close Up" will celebrate the people and places that make up this special city. Here's a sample of what to expect: Heights Pride - featuring the week-long COmmunity Awareness Project Good Neighbors - spotlight on the Values program and safety of the community Livability of a Community - parks, recreation, programs and special events Schools - focus on Columbia Heights excellent public school system Heritage Heights Redevelopment Project "Columbia Heights Close Up" will be distributed to Star Tribune subscribers who live in Columbia Heights and surrounding communities on Thursday, May 18. And since you don't want anyone to miss this section, on Friday, May 19 "Columbia Heights Close Up" will be delivered to households in these communities who don't subscribe to the Star Tribune via Twin Cities Extra. In addition, we will provide 5,000 copies to the City of Columbia Heights and the Chamber of Commerce so they can mail them to new and prospective residents. This means repeated exposure throughout the year. Total distribution will be 130,400. The attached map show the areas of distribution. Call your Star Tribune representative or Diane Adams, Public Relations Marketer Representative, at (612) 673-4090 today to reserve advertising space. Deadline is Wednesday, Mav 3. CITY COUNCIL LETTER Meeting of: 4/24/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO. 9 PUBLIC WORKS.. ]~ .~ ['/- .~)\~ ITEM: AWARD ENGINEERING CONTRACT FOR BY: M. Winson ff/~ BY:~~ : Eve INSTALLATION, PROJECT 9505 DATE: 4/17/95,-' DAT~..~ Request for proposals for the design and construction management of Emergency Vehicle Pre-emption were sent to approximately 12 metro area consulting rims. This is a project to install EVP on all traffic signals in the City which will allow emergency and law enforcement vehicles to remotely change the signal phase. This provides a greater measure of safety to the emergency personnel and the general public. It is anticipated under current Municipal State Aid Rules, that most of the signal modifications could be funded with State Aid Funds. Under the current rules, the City may need to fund approximately $15,000 for non-State Aid intersections. There are proposed changes to the rules that would allow 100% funding by State Aid. These proposed rules would not be in effect until later this year. Projects underway at the time of the proposed rules taking effect would be eligible for funding. Proposals were submitted by four rims. One of the firms subsequently withdrew their proposal before staff reviewal. Proposals were received by the following rims: Firm Design Phase Const. Phase Total BRW, Inc. $14,178.15 $8,902.38 $23,080.53 OSM & Assoc. $14,888 $9,351 $24,039 SEH, Inc. $17,900 $5,900 $23,800 All three firms have substantial experience in the type of work proposed. Based on overall experience and project approach, staff is recommending that the work be awarded to BRW, Inc.. Staff further recommends that as there is some potential that the other jurisdictions that are involved in this project may not be able to participate or that unforseen changes in Municipal State Aid Rules may preclude State funding, that only the Design Phase be awarded at this time. It is the intent of staff to work with tht' successful firm to investigate and possibly negotiate a price for additional signal work that is being considered, specifically the 39th and Stinson signal and revisions to the signals at 49th/Central and 40th/Central to allow protected lef~ turns. RECOMMENDED MOTION: Move to award the Design Phase of Project 9505 (EVP Installation) to BRW, Inc. based on their proposal of March 15, 1995. MAW:mw 95-247 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 4/24/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MAN,~GER NO. 9 PUBLIC WORKS../j ~ (.~j~_~_~ ITEM: AWARD WORK FOR REPLACEMENT OF BY: M. Winson Lf~'/ BY: DATE: 4/18/95-- DATE: WATER SERVICES AT HERITAGE HEIGHTS Staff has received two quotations for replacement of water services at Heritage Heights. Oilstone Plumbing of Columbia Heights has submitted a quote of $587.50 each for with the City doing the backfilling and street surface restoration. Sabby Contracting of Blaine has submitted a quotation of $600 each with the same conditions. The work will be done in several phases, based on the developers building schedule. As the aggregate amount of the work will exceed $3,000, staff is requesting that the City Council make the award. Previously, the Council has approved the use of funds budgeted in the Water Capital Improvements Fund to cover the cost of this work. Staffrecommends that the work be awarded to Olson Plumbing of Columbia Heights based on their low quotation of $587.50 per service. RECOMMENDED MOTION: Move to award the replacement of water services in Heritage Heights to O1 s on Plumbing of Columbia Heights at a cost of $587.50 each for up to 18 services, funding to come from the Water Construction Fund 651- 49449-5130. MAW:mw 95-252 COUNCIL ACTION CITY COUNCIL LETI'ER Meeting of: 4/24/95 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMF_aNT: CITY MANAGER NO. 9 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK QUOTATIONS FOR BY: M. Winson DA:~:.. '~y/BY' - NO. REPLACEMENT FIRE HYDRANTS ~. C. DATE: 4/17/95 Staff has budgeted $5,000 for the purchase of three (3) fire hydrants. The intent is to have these spare hydrants available for emergency replacement in the case of accidents or to use for replacement of faulty hydrants as they are discovered. RECOMMENDED MOTION: Move to authorize staff to seek quotations for three (3) replacement fire hydrants. MAW:mw 95-246 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 24, 1995 AGENDA SECTION: New Business NO. 9 ITEM: COPS FAST Grant Award NO. ~ ORIGINATING DEPARTMENT . PO__J.LICE BY: Leonard M. Olson DATE: April 17, 1995 CITY MANAGER APPROVAL: , BY:( ~27~_5N~ DATE~. ..... -y -- The COPS FAST program became available through the Federal Department of Justice based upon the Clinton Crime Bill in November, 1994. The program intent was to provide for the hiring of additional police officers on the nation's streets by subsidizing community resources with Federal funds based upon a three-year grant period. The City of Columbia Heights applied for two additional officers based upon the need for comprehensive community programs and police interaction with the community and was selected to receive one new officer. Within the grant guidelines, federal funding will provide for $75,000 over a three-year period to hire an additional police officer in the City of Columbia Heights Police Department, with the City providing the remaining share. To proceed within the grant parameters, the following motions are to approve the grant process, set up a special financial budget account to track the position, and provide permission to cause the hiring of the additional officer. RECOMMENDED MOTION: "Move to approve and activate the COPS FAST federal grant which will supplement the hire of one police officer over a three-year period to the Columbia Heights Police Department." RECOMMENDED MOTION: "Move to authorize the City of Columbia Heights Finance Department to institute a special fund to handle the COPS FAST grant financial needs. RECOMMENDED MOTION: "Move to authorize the Mayor and applicable staff to hire one police officer under the auspices of the COPS FAST grant awarded to the City of Columbia Heights. COUNCIL ACTION: U. S. Department of Justice Office of the Associate Attorney General Washington, D.C. 20530 November I, 1994 Dear Colleague: The Violent Crime Control and Law Enfomement Act of 1994, signed into law by President Clinton on September 13, created a federal-local law enforcement partnership and the opportunity to hire 100,000 new officers under the "Cops on the Beat" program. With community policing as its base, the program is intended to encourage the development of police-citizen cooperation to control crime, maintain order, and improve the quality of life in America. Attorney General Janet Reno has established the Office of Community Oriented Policing Services (COPS) to expedite the hinng of new police officers and to implement community policing programs. The Department of Justice and the new COPS Office are pleased to announce the Funding Accelerated for Smaller Towns (COPS FAST) application. Through this new expedited grant approach, law enforcement agencies serving populations under 50,000 are eligible to quickly hire new officers to participate in community policing. I am enclosing a fact sheet that describes COPS FAST in more detail. To apply for a share of these funds, you must return the enclosed application form and certifications to the COPS Office, by December 31, 1994. We were pleased to be able to abbreviate the application process, but in order to comply with Federal laws and regulations, we must ask you to examine and agree to the attached certifications. One of the goals of COPS FAST is to expedite and streamline the process of making funds available to law enforcement agencies. We will inform you of an authorized hiring level by February 1, 1995. Prior to final approval of your grant, we will ask for more information about your budget and a 2-page description of how your new officers will participate in community policing. If you need technical assistance to prepare your community policing plan, we will be happy to provide it. COPS FAST is one part of a multi-faceted effort that will bring new officers and deputies to cities, counties, and towns throughout America. If you do not wish to participate in COPS FAST, other funding opportunities will be available for innovative community policing programs, equipment, overtime, and other needs. Electing to wait for other programs will not prejudice your funding opporturfities under those programs. Similarly, participating in COPS FAST will not prejudice your oppormmty to participate in other programs. Announcements will be sent to you soon about these other programs. We have tried to distribute this announcement widely and ffyou received more than one copy of this announcement or if your agency does not meet all of the eligibility requirements for COPS FAST, please pass the information along to a colleague. For more information about this program please call the Crime Bill Response Center at 1-800-421-6770. We look forward to working with you in a productive partnership to fight crime in our country. Sincerely, Associate Attorney General U.S Department of Justice U.S. Department of Justice U.S. Department of Justice Fact Sheet Community Oriented Policing Services Funding Accelerated for Smaller Towns (COPS FAST) for Populations under 50,000 Program Information The COPS FAST Application is one of several approaches developed by the Department of Justice under the Violent Crime Control and Law Enforcement Act of 1994 to speed the deployment of new officers devoted to community policing on the streets and rural routes in this nation. As directed by Congress, the FAST Application dramatically simplifies the task of applying for a federal grant. The FAST Application may be used by jurisdic- tions with populations under 50,000, while the COPS AHEAD approach will expedite the hiring by agencies serving larger populations. Funding Provisions rq The FAST Application -- a fill-in-the-blank, one page form -- will be available by November 1, 1994. The application will request basic identifying information about the agency, the number of police officers currently on the force and the number of new officers requested, basic financial information, and an agreement to abide by standard legal requirements. t21 Completed applications will be due to the COPS Of- fice by December 31, 1994. The COPS Office will in- form the agency of an authorized hiring level by February 1, 1995. Before funding may begin, jurisdictions desig- nated for funding will be required to submit necessary budget information and a brief, satisfactory description of community policing plans. Technical assistance with the development of policing plans will be provided to juris- dictions in need of such assistance. ~ Up to $165 million in grants will be made under COPS FAST to state, local and other public law enforce- ment agencies which serve populations under 50,000. If requests exceed the funds available, the amount or start- ing date of grants may be adjusted to accommodate de- mand. ~1 Funding will begin once the FAST Application has been approved and the new officers have been sworn. Grants will be made for up to 75 percent of the total sal- ary and benefits of each officer over three years, up to a maximum of $75,000 per officer. rq COPS grant funds must not be used to replace funds that eligible agencies otherwise would have devoted to future officer hiring. In other words, any hiring under the COPS program must be in addition to, and not in lieu of, previous hiring plans. ~ In hiring new officers, agencies may not reduce the scope of their customary screening and training proce- dures, and must include community policing principles in their training curricula. In addition, to the extent practi- cable, COPS grant funds should be used to increase the representation of women and racial and ethnic minorities within the ranks of sworn officers. 121 An award under COPS FAST will not affect the con- sideration of an agency's application for a grant under any other COPS program. An agency that received funding under COPS Phase I is eligible to receive additional fund- ing under COPS FAST. October ~5, t994 U.S. Department of Justice Community Oriented Policing Services (COPS) Office of the Director Captain Leonard Olson 559 Mill Street Northeast Columbia Heights, MN 55421 Washington, D.C. 20005 February8,1995 Dear Captain Olson: On behalf of the Office of Community Oriented Policing Services, I am pleased to notify you that your jurisdiction has been selected to receive a COPS FAST grant award to hire 1 new and additional officer(s). As explained in the COPS FAST Fact Sheet, in two weeks you will receive a packet containing a Community Policing and Budget Summary which you must submit before you may begin accessing your grant funds. As you complete these brief documents, please keep in mind that the COPS Office will provide technical assistance in formulating both summaries, and with any other questions you have about your grant award. The Department of Justice Response Center is available to answer questions at 1-800-421-6770. The COPS Office has been delighted with the over~vhelming interest in COPS FAST and the FAST Application. We received responses from over 7,000 law enforcement agencies, requesting over 18,000 officers at a cost of over $1 billion. Because of this high level of response, many jurisdictions who were selected received fewer than the total number of officers they requested. In the next fiscal year we hope to fund these unmet needs to the highest possible level, and at the present we do not expect that any additional application will be required. We will notify you further on this point when the amount of funding available in the next fiscal year has been determined. COPS FAST, along with the each of the other COPS initiatives, has been designed to simplify the task of applying for and receiving a federal grant. We are delighted to be working in partnership with you and other agencies in this effort to increase the number of law enforcement officers who are engaged in the practice of community policing. The COPS Office will continue its efforts to provide law enforcement agencies with the resources they need to better serve their community. Brann OPS Office CITY COUNCIL LETTER Meeting of: April 24, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 9 CITY MANAGER' S APPROVAL DISPOSE OF CITY PROPERTY ~ ~ DATE: April 19, 1995 NO:~7' ~ Annually, City staff prepares a listing of various City-owned property which is considered to be surplus and no longer necessary for use. The items indicated as surplus materials are either sold at the Annual City Auction or are salvaged or otherwise disposed of. Attached is a listing of all items by department which are considered to be surplus materials and ready for sale, salvage, or disposal. Surplus items are first offered to other departments and then placed in the City Auction; and, if a sale does not occur, then the materials are either salvaged through local salvage firms or are otherwise disposed. As a point of information, the Annual City Auction will be held May 6, 1995. RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of surplus City property as indicated on the listing of surplus property dated April 19, 1995. COUNCIL ACTION: DEPARTMENT P0[ICE ITEM DESCR I PT I ON SERIAL/MODEL # April 19, 1995 MIN/BID BUYER # AMT RECEIVED (40 i1991 FORD PD #55 1990 Ford PD #50 I 42 lg90 Ford PD #51 i45 AEG Paper Schredder does not work good t44 Ikegami Camera /45 Ikegami Camera I46 White Gold Wedding Ring I47 Medalist VCR does not work ~48 Portable Typing Table ~ 4~ Ultrak B/W Moniter ~ ~0 April 19, 1995 ITEM DESCRIPTION ~ 40 , t ~a ~t~ ~ i~o ~7 SERIAL/MODEL # MIN/BID IBUYER 1~? ,vo ,-/p '~f. cO # AMT RECEIVED l ]TEll ~ 72 ~77 ~ 78 ~ 79 ~80 ~8~ ~82 , April 19, 1995 DEPARTMENT ~ ITEM DESCRIPTION SERIAL/MODEL # MIN/BIDIBUYER # ~MT RECEIVED DEPARTMENT_~_~ 3TEM DESCRIPTION April 19, 1995 ISERIAL/MODEL #4 MIN/BID BUYER # AMT RECEIVED 05 06 07 O8 09 10 1! 12 17 2O 2~ 27 ! TEM DESCR I PT I ON SER I AL/MODEL Apri 1 19, 1995 # MIN/BiDiBUYER #1AMT RECEIVED DEPARTMENT ITEM DESCRIPTION SERIAL/MODEL # MIN/BID ~UYER # AMT RECEIVED DEPARTMENT ~l/~ ~ J'~ /r~ y ITEM DESCRIPTION SERIAL/MODEL #1 MIN/BID)BUYER #1AMT RECEIVED April 19, 1995 DEPARTMENT C?t¥ Manager/Administration ITEM DESCRIPTION 6ERIAL/MODEL # MIN/BID BUYER # 9 0;~ Printer Cabinet & Storage 01934 cty tag 904 Orange file tray 905 Wood Corner ½ wall 906 Wood Corner ½ wall 907 Wood Corner ½ wall 90S Wood Corner ½ wall 909 Wood Corner ½ wall 9;10 Wood Corner ½ wall 91! Wood Corner ½ wall 912 Wood Corner ½ wall 915 Wood Corner lrg wall 914 I Wo°d C°rner lrg wall I 9;15 I Coffee Pot I 9;16 Box of Ribbons Burroughs 9;1'7 Box of Ribbons Burroughs 9;18 Calculator Texas Instruments 9;19 Dehumidifier 920 Coffee Carafe 92;1 Suggestion Box 922 Furnace Filters 20 x 20 x 2 925 Furnace Filters 16 x 25 x 2 924 Dictaphone 00792 cty tag 925 Box of solo cups 926 Box of TStat Lock boxe,. 927 Stove, refrig, sink Dwyer 928 Wood Corner shelf 9291 Wood Corner Shelf I April 19, 1995 AMT RECEIVED DEPARTMENT ITEM ~0 Wood Co~ner Shelf C i't~dm i n i s tra t ion DESCRIPTION SERIAL/MODEL # Wood Corner Shelf MIN/BID BUYER # AMT RECEIVED 952 i Wo°d C°rner Shelf ! I 9~5 Wood Corner Shelf 954 Square Wood Shelf 9~5 Wood ½ sm. wall 95~ Wood ½ sm. wall 95? Wood ½ sm. wall ~B Wood ½ sm. wall 9~ Wood ½ wall 940 Wood ½ wall 94! Wood ½ wall 942 Wood ½ wall 945 Wood ½ wall 944 Wood ½ wall 945 Wood ½ wall 94b Wood ½ wall 947 Wood ½ wall 94S Wood ½ sm. wall 949 Blue Steel Door 950 Wood Door 95! Wood Door 952 Wood Door w/ Blue grate 955 2 orange stacking chain 954 Stack of wood chairs(~l) old council rm chE'rs 955 Gold upolst, chair 95~ Gold upols~, chair ~7 Gold Upolst chair 958 Gold Upolst. chair DEPARTMENT: FINANCE Apri ] 19, 1995 EM~, DESCRIPTION SERIAL/MODEL # MIN/BID BUYER # AMT RECD 59 960 printer stand, enclosed, 25/5 x 47.5 x 20 961 Star NX-15 printer 250070502157 962 Postage scale 963 1 box of 56 used 3M CD300 cartridge tapes 964 965 1 box, IBM manuals 966 bulletin board, burlap 967 Pollenex humidifier 968 TI Omni 880 primer 2088260477 969 Primer stand for TI Omni 880 printer 970 IBM XT8088 computer system (3 pieces) 971 Okidata 2400 baud modem 0010395B 972 Codex 2220 modem 5179 973 974 IBM PS2 Model 30 computer system (3 pieces) 975 976 977 Casper monochrome monitor LEA37010652 978 chalk board, 72x48 979 coat closet, 36x78x24 980 981 Epson 286 AT computer (3 pieces) A031647 982 Epson mono/VGA monitor 02N5009298 983 286 computer system (3 pieces) 984 286 computer system (3 pieces) 985 286 computer system (3 pieces) 86 87 CITY COUNCIL LETTER Meeting of: April 24, 1995 AGENDA SECTION: New Business ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 9 Fire ITEM: Conference Attendance Request BY: Charles Kewatt ,,,d~ BY: '~ / NO: ~, ~'~. DATE: Apr17,1995 DATE: Authorization is requested for the attendance of Charles Kewatt, Fire Chief, at the Fire Rescue International Conference. The conference will be held in Louisville, Kentucky, from September 9-13, 1995. This conference provides attendees with an opportunity to hear from experts in many areas of FIre/EMS Services. The conference is an excellent means to seek current information in order to make efficient changes in department operations. The amount requested for this conference is $1,093, which will cover transportation, meals, lodging, registration fee, and incidentals. Money has been budgeted. RECOMMENDED MOTION: Move to authorize Fire Chief Charles Kewatt to attend the Fire Rescue International Conference in Louisville, Kentucky, from September 9-13, 1995, and such expenses to be paid from Fund 101-42200-3320 ($868) and Fund 101-42200-3105 ($225). 95-86 I I COUNCIL ACTION: I I I CITY OF COLUMBIA HEIGHTS AUTHORIZATION RF.O~T FOR CONFERENCES, WORKSHOPS, SCHOOLS AND SEMINARS This completed form must be presented to the City Manager by the Monday preceding the regular Council Meeting for approval of attendance. NAME OF ACTIVITY: Fire Rescue International DATE OF R~OUEST: April 4, 1995 ESTIMATED COST: $1.09~ BUDGETED FOR: x yES 101-42200-3320 $868 ACCOUNT ~: 101-42200-3105 225 NO SUFFICIENT FUNDS REMAINING: x YES NO NAME OF INDIVIDUAL~ ATTENDING: Charles Kewatt WHEN: Sat., September 9 throush Wednesday, September 13, 1995 V~riERE: Louisville ~ Kentucky PURPOSE OF EVENT: Experience firsthand the latest technology and services that will affect my ability to do my job. Networking with colleagues, discuss products, innovations, techniques and services. HOW WILL THIS ACTIVITY HELP YOU AND/OR YOUR DEPARTMENT? Gain knowledge that will help us in Columbia Heights. PLEASE ATTACH ANY BROCHURF-~ OR INFORMATION RELATED TO THIS EVENT. SIGNATURES: DEPARTMENT HEAD. DIVISION HEAD CITY MANAGER IF REQUIRED, APPROVAL BY CITY COUNCIL: DATE DATE DATE DATE Upon approval.by the City Manager, or City Council (if applicable), a copy of this form will be submitted to the Finance Department and appropriate Division Head. This form is not a registration form or a request for pre- registration monies. 07/14/92 NAME: Charles Kewa t t TRAVEL ADVANCE P,.E~T NAME AND LOCATION OF EVENT; DATE: FROM September 9 TO September 13, 1995 AMOUNT OF ADVANCE g 222 TRANSPORTATION 646 MEALS, LODGING AND INCIDENTALS 225 $1,093 REGISTRATION FEE OTHER - SPECIFY TOTAL ADVANCE CITY MANAGER'S APPROVAL: DATE: 101-42200-3320 $868 ACCOUNT CODE: 101-42200-3105 225 If any item is to be paid directly by the City, write 'direcff in blank and do not include an amount in 'Total Advance~. IN SIGNING BELOW, I 1) 2) Acknowledge the above requested amount is an advance payment for travel and attendance at the above stated function. Agree to submit within five working days from the date of my return a travel expense report itemizing authorized expenditures and agree to refund to the City of Columbia Heights that portion of the advance not expended. ,/¢?.5 f" -' / ' '-/;"; ~'/; S~gnature of RecipiefiC/-- 071492 CITY COUNCIL LETTER Meeting of: April 24, 1995 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 9 CITY MANAGER'S APPROVAL ITEM: CONFERENCE ATTENDANCE REQUEST-CITY BY: PATRICK HENTGES BY: MANAGER ~__ DATE: 4-20-95 DATE: ~-.. NO: · ' Authorization is requested for the attendance of Pat Hentges, City Manager, at the International City Management Association (ICMA) 81st Annual Conference. The conference will be held in Denver, Colorado, from September 17-20, 1995. This conference provides attendees with perspectives of public and private experts from around the world on today's critical local government management issues. Attendees will learn how to cope with the rapidly changing information and telecommunications technologies, understand the impact of national/regional relationships and voter characteristics, use regionalism as a solution to urban problems, and enhance and sustain the quality of life in their community. The amount requested for this conference is under $1,000 including transportation, meals, lodging, registration fee, and incidentals. Money has been budgeted. RECOMMENDED MOTION: Move to authorize City Manager Pat Hentges to attend the ICMA 81st Annual Conference in Denver, Colorado, from September 17-20, 1995, and such expenses to be paid from Fund 101-41320-3320 and 101-41320-3105. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS AUTHORIZATION REOUEST FOR CONFERENCI~-~, WORKSHOPS, SCHOOLS AND SEMINARS This completed form must be presented to the City Manager by the Monday preceding the regular Council Meeting fo~ approval of attendance. NAME OF ACTIVITY: ESTIMATED COST: BUDGETED FOR: x yES NO NAME OF INDIVIDUALS ATTENDING: International City DATE OF REQUEST: 4- 1~-~ Management Association (ICMA) Conference 101-41320-3320 ACCOUNT~: 101-41~20-~10~ SUFFICIENT FUNDSREMAINING: x YES Patrick Hent~es~ City Manager NO WHEN: September 15-20~ 1995 WHERE: Denver, Colorado PURPOSE OFEVENT: Provides attendees with perspectives of public and private experts from around the world on today's critical local government manage- HOW WILLTHIS ACTIVITY HELP YOU AND/OR YOUR DEPARTMENT? Learn how to cope with the rapidly changing information and telecommunications technologies, understand the im- pact of national/regional relationships and voter characteristics, use regionalism as a solution to urban problems, and enhance and sustain the quality of life in Columbia Height PLEASE ATTACH ANY BROCHURES OR INFORMATION RELATED TO THIS EVENT. SIGNATURES: DEPARTMENT HEAD. DIVISION HEAD CITY MANAGER IF REQUIRED, APPROVAL BY CITY COUNCIL: DATE DATE DATE DATE Upon approval by the City Manager, or City Council (if applicable), a copy of this form will be submitted to the Finance Department and appropriate Division Head. This form is not a registration form or a request for pre- registration monies. 07/14/92 NAME: TRAVEL ADVANCE REQUEST NAME AND LOCATION OF EVENT; DATE: FROM TO AMOUNT OF ADVANCE TR-~NSPORTATION MEALS, LODGING AND INCIDENTALS REGISTRATION FEE OTHER - SPECIFY $ TOTAL ADVANCE ACCOUNT CODE: CITY MANAGER'S APPROVAL: DATE: If any item is to be paid directly by the City, write "direct" in blank and do not include an amount in "Total Advance". IN SIGNING BELOW, 1 1) Acknowledge the above requested amount is an advance payment for travel and attendance at the above stated function. 2) Agree to submit within five working days from the date of my return a travel expense report itemizing authorized expenditures and agree to refund to the City of Columbia Heights that portion of the advance not expended. Date Signature of Recipient 071492 CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL PATRICK HENTGES, CITY MANAGER APRIL 21, 1995 CITY MANAGER'S REPORT REGULAR COUNCIL MEETING OF APRIL 24, 1995 1) TOBACCO COMPLIANCE PROGRAM SUMMARY Attached please find a report from the Police Department concerning the tobacco compliance program that was started in 1994. A number of cities along with the State Legislator are further studying changes to the tobacco compliance laws. Currently, much of the responsibility focuses on the clerks who sell the tobacco products vs. the juveniles who attempt to buy or the business owners. I have suggested to the Police Department that we look at the ordinance with regards to aggressively dealing with the minors who attempt to buy and possibly investigating the changes in our licensing practices. This will be discussed at a future work session, after the conclusion of this year's state legislative session. 2) COMPLAINT - 4656 MONROE STREET 4656 Monroe Street is an owner-occupied property which has been a source of complaints over the past few years. City Staff has inspected the property and have identified violations which are currently being addressed through the compliance process. 3) EARTH DAY ACTIVITIES Attached please find information concerning Earth Day and Arbor Day activities. The Mayor or City Councilmembers may wish to be at hand or acknowledge the effort of those participating. 4) WATER QUALITY BROCHURES Enclosed please find a water quality brochure which will be distributed in the utility bills starting in May. The brochures are distributed to meet the educational requirements of the City's joint storm water discharge permit with the City of Minneapolis. 5) 1996 BUDGET PREPARATION CALENDAR It's that time of the year again. City Staff has already begun work on the preparation of the 1996 proposed budget. Attached please find a calendar which outlines the preparation process. This calendar will be further revised in the actual Proposed Budget document to reflect the date for the review and approval process by the City Council. 6) HEIGHTS PRIDE ACTIVITY UPDATES Attached please find two outlines explaining City-sponsored events associated with the Heights Pride celebration. The first outline describes the Real Estate Seminar that will be sponsored by the City. A mortgage update presentation will be conducted at the meeting. The seminar allows the real estate people to receive continuing education requirements. The other portion of the meeting involves an update on the City of Columbia Heights housing and neighborhood improvement activities. Other communities have used similar forms in an effort to promote a positive market image of their communities. City Councilmembers are invited to attend. The other outline details the activities that will occur for the City Hall Open House on Thursday, May 8th, between 4 p.m. and 7 p.m. City Councilmembers are requested to attend and participate in the activities. 7) PUBLIC WORKS DIRECTOR APPOINTMENT PROCESS Over the next weeks, an advertisement for the Public Works Director opening will appear in the Star Tribune, related publications, and mailed to area cities. Applications are due by May 12th. I do not expect more than twenty qualified applications, because of the technical nature of the position. The Assistant to the City Manager and selected Public Works staff will assist in paring down the applicants to the finalists. Three to five finalists will be brought to the community for a day of interviews and tour of facilities and the community. It is hoped that a selection can be made by mid to late June. During the interim, Kathy Young will serve as City Engineer, and Lauren McClanahan will handle the operation- al/maintenance activities. At the next meeting, Kathy Young will have to be appointed officially as Acting City Engineer, enabling her to sign plans and engineering documents on behalf of the City. 8) PARK AND RECREATION COMMISSION/PARKS TOUR The annual Park and Recreation Commission Tour of Parks will occur on Wednesday, April 26th, at 5 p.m. (leaving from Murzyn Hall). As in the past, City Councilmembers not on the Commission are invited to attend. Background information to be available on the tour. 9) PROPERTY TAX FREEZE/LOCAL GOVERNMENT AID FUNDING Attached please find information from the League of Minnesota Cities on the property tax freeze and Local Government Aid Funding situation. As I reported at the work session, I suspect that cities will not fare extremely well in this legislative session. I am concerned about making commitments to programs such as the FAST-COP grant that will have impact on our levy for the next four years. The legislative picture will become clear over the next three weeks. It may be wise to defer funding decisions such as FAST-COP program until the LGA and property tax freeze issues are resolved. 10) RECALL AND REFERENDUM CHARTER AMENDMENT STATUS The Charter Commission reviewed the City Council's reply regarding City attorney time for the referendum petition process. The Charter Commission has requested to meet with the Council to discuss their concerns with the proposed amendment. I will arrange a future work session for this item to be discussed among the Charter Commission and the City Council members. 11) CRIME STATUS Attached please find a comparison of '94 and '95 criminal offenses reported to and cleared by the Police Department. cb Attachments 95/34 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor Joseph Sturdevant City Council Members Patrick Hentges, City Manager Le'b'fiard M. Olson, Acting Police Chief Tobacco Compliance Program Summary April 18, 1995 As a followup to my initial report to you, I offer the following information based upon the proactive tobacco compliance program our Police Department started last year. As reported earlier to you, on Wednesday, February 22, 1995, one of our C.O.P. officers, with the aid of a 16-year old female Columbia Heights resident, began shopping for tobacco products at local businesses licensed to sell tobacco products. The juvenile's parents had signed a permission slip for her to participate. Due to scheduling detours, the spring tobacco compliance program ended in mid-March. From the combined Columbia Heights and Hilltop licensed tobacco vendor list of 31 businesses, three arrests were made--one at Rainbow Foods, Grocery Hut, and Totem Superette. As you already are aware, the state law makes it a gross misdemeanor to sell tobacco to a minor and the present law applies only to the clerk. This disparity has raised the question legislatively, as I read an article a few weeks ago that a bill was to be introduced that would apply penalties to the business owner as well as the clerk. We should know soon if such a statute change takes place. In the interim, collectively we should be looking at local licensing procedures as well as ordinance enactments that place the violation where it is due. Local control can certainly be an enhancement to whatever the state brings about. I have attached copies of documents that the Association for Non-smokers-~Minnesota has distributed. The information gives characteristics of a good ordinance, penalties, and other very interesting tobacco control options to consider. Also enclosed is a chart of present ordinance provisions from several metropolitan communities. Should anyone have questions regarding the tobacco concerns, I would invite your inquiry. 95-099 Attachment ~ ORDINANCE PROVISIONS: New Preston Roseville Shoreview St. Paul Brighton !.icense Fee $2s0 $12 $25 $250 $150 1st Offense $~50 · $200 $20o 2nd Offense 2 day suspensbn $500 $400 Vendor Penalties 3rd Offense 5 day suspension $1000 or 5 day 30 day suspension suspension 4th Offense Revocation $1500 or 5 day Revocation suspension (Note 3) 1st Offense Note 1 Note 1 $100 $50 Note 1 Clerk Penalties 2nd Offense $125 $1oo 3rd Offense $156.2,5 Vending Machine Prohibited x X Vending Machine Restricted x X X No Self Service Self Service Prohibitions No Single x Packs No self-service x less than a carton Seller 18 or Older Random Compliance Checks Unannounced (by ordinance or city policy) Once Yearly Twice or More x x x x per Year Movable place of business prohibited Note 2 X (Motor vehicle) Prohibition on point-of-sale adverlising Restricts number of ads & to tombstone ads only NI billboards x x banned Billboard Prohibitions Tobacco billboards 1. State law makes it a gross misdemeanor to sell tobacco to a minor. This law is applied only to the de~ 2. No licenses currently issued to movable place of business. 3. Additional penalties for further violalJons. This chart prepared by: Association for Nonsmokers - Minnesota 2395 University Avenue West Suite 310 Saint Paul, MN 55114-1512 (612) 646-3005 FAX(612) 646-0142 ORDINANCE PROVISIONS: Chanhassen Eden Prairie Edina Falcon Heights License Fee $25 ~25o $2so $2s0 1st Offense lO day suspension May suspend o~ revoke 0 $200 Fine 2nd Offense 2o day suspension Could suspend $500 Fine & 5 day suspension Vendor Penalties (see Note 2) 3rd Offense 1 year revocation Revocati~ 4th Offense 1st Offense Note 1 Note 1 $25 Clerk Penalties 2nd Offense $~oo 3rd Offense Note 1 Vending Machine Prohibited x x x x Vending Machine Restricted No Self Service x Self Service Prohibitions No Single x x Packs No self-service less than a carton Seller 18 or Older x x Random Compliance Checks Unannounced (by ordinance or city policy) Once Yearty Twice or More X x x per Year Movable place of business prohibited x x x Prohibition on point-of-sale advertising NI billboards X banned Billboard Prohibitions Tobacco billboards banned 1. State law makes it a gross misdemeanor to sell tobacco to a minor. This law is applied only to the clerk. 2. Revocation can be imposed if cigarettes are sold dudng a suspension. This chart ~epared by: Association for Nonsmokers - Minnesota 2395 University Avenue West Suite 310 Saint Paul, MN 55114-1512 (612)646-3005 FAX (612)646-0142 Characteristics of a good ordinance 1. Charge a license fe.c sufficient to cover costs associated with providing twice yearly compliance checks. Metro communities have bccn adoptin~ fees in thc $150 to $250 range without significant vendor objections. In most cases fees were set decades age and do not reflect fees paid for other licenses and sen, ices. 2. Make it clear that all vendors are to be checked twice annually with violators checked more fro- quently. 3. Provide penalties on the first tv,'o violations which are relatively light and easily accepted by vendors so processing "first time offenders" does not tie up extraordinaD' resources in time and money. 4. Use administrative rather than criminal penalties. 5. Specify the penalty period, for example, "a second violation within a 36 month period." 6. Specify that law enforcement (or licensing division) will make an annual report back to the council summarizing the results of compliance checks. Characteristics of a good ordina~:ce, Penalties, and Other importaut tobacco control options to consider were prepared by the Associatio~ for Ncmsmokers - Mim:csotc~ ,A:XSR). 14't~ hope you will call for furthc~ information. }bu are free to cop)' aud distribute tticm ~ith attribution to ANSR. Association for Nonsmokers-Minnesota 2395 University Avenue We~ Suite 310 Saint Paul, Minnesota 55~ 14 - 1512 (612) 646-3005 FAX: (612) 646-0142 Penalties Vendor Penalties Several cities have adopted a penalty system which involves a short license suspension on the first viola- tion. Vendors hate it! Most vendors will fight a suspension on a tn-st violation. Almost none will fight a modest fine. Loud voiced and angry vendors make unhappy councilmembers! Large vendors claim huge potential timancial losses and have trouble accepting responsibility for the actions of their clerk. "I am responsible for the violation, I deserve the penalty," is not a typical vendor response. Many say, "How can you expect me to be responsible for every single action of my clerks. I can't watch them all the time. What if a disgruntled employee is out to get me? Then I am the one who gets hurt." Fines tend to be more burdensome for small vendors than for large volume dealers. Suspensions tend to be harder for large vendors to swallow. A compromise might be to have a vendor option on the first two violations, for example a $250 time or a 3 day tobacco license suspension. On the second violation those could be doubled. Most people agree that after a certain number of violations a vendor should lose the privilege of sellin~ tobacco. Most communities which have considered it have adopted a three-times-and-you're-out ap- proach. St. Paul provides for a short suspension on the third violation and a revocation on the fourth. Their licensing people would have preferred no suspension but a significant time on the third violation. Their attorney advised them to include a suspension in the matrix. Staff indicated it takes almost as much time to process a suspension as a revocation. Since license suspension seems to be cumbersome it might be worth discussing with the city attorney a matrix which includes a revocation for the final penalty without any provision for a suspension. A com- promise might be offering a significant fine or a suspension as a vendor choice on the penultimate viola- tion. In the name of passing a good ordinance without a great deal of opposition, a reasonable frae system should be the focus of early violations. Revocation can be reserved for those vendors who have demon- strated they are unable or unwilling to comply with the law. Clerk Penalties Vendors frequently complain that they are held hostage by their clerks. They state that the vendor loses money and potentially the license to sell tobacco while the clerk who committed the violation loses nothing. (Actually, the clerk usually loses his or her job.) It is a gross misdemeanor to sell tobacco to a minor but virtually no one sees criminal prosecutions as an effective way of reducing illegal sales. Every-. one must be held accountable. As a fairness issue, a modest time would seem reasonable to both the clerk and the vendor. Many store managers are so frustrated when they fail a compliance check that they simply tine the clerk. If there is a time, the manager may feel less prone to tine the clerk, feeling that some punishment has been administered. Falcon Heights and Roseville have systems that work like a traffic ticket. Clerks face a $25 time for a first offense and $100 for a second. They have had this system for only a few months but so far it seems to be working. Other important tobacco control options to consider Vending machines Roseville, Falcon Heights, Shoreview and White Bear Lake all prohibit vending machine sales. Research has shown that even very young children can easily purchase tobacco from vending machines. Although the vending industry would prefer lesser restrictions such as placing vending machines within clear view of an employee, or only allowing them in liquor establishments, research indicates that these provisions are not effective. The community to most recently consider vending machine restrictions was Eden Prairie where it was not particularly controversial and easily enacted. Eliminate self-service of tobacco Shoreview, Falcon Heights and Roseville currently have ordinance which restrict tobacco self-service. Tobacco can and we believe should be a customer assisted item. That is, the product should be dispensed like the "controlled substance" it is rather than on open racks next to the candy. Many stores now keep their tobacco products behind the counter or, in the case of cartons, in locked cases. This method of display virtually eliminates shoplifting, and many stores report it also almost eliminates employee theft. It also makes it harder for minors to purchase tobacco since they must actually ask for it before they begin to make the purchase. Research done at the University of Minnesota School of Public Health and the Department of Public Health in Petaluma, California shows that minors have a much harder time purchasing cigarettes when they must ask for the product. Eliminating self-service is an effective way of reducing illegal sales and shoplifting, but it is generally strongly opposed by at least some vendors. Their arguments against this provision are that it is costly or inconvenient and could involve remodeling. Health advocates are not unimpressed with this argument considering the number of retailers who have done this on their own to reduce shoplifting. Compromises are possible and could include putting everything less then a carton behind the counter as a customer assisted item or a phase in of several years during which vendors would have to go to nonself-serve when they remodel or by a specific date. Adults only sellers Although minors may not purchase, attempt to purchase, use or possess tobacco, a loophole in state law allows minors to sell tobacco. Research and common sense indicate that youthful clerks are more likely to sell to agemates than are older clerks. Young clerks can become a ready source of cigarettes for their friends and the pressure to be "suppliers" can be irresistible. Several communities have passed ordinances requiring sellers to be 18 or older, the same as the age for purchasing tobacco. This is controversial as vendors claim they have trouble filling their relatively low wage jobs with adults. When Eden Prairie passed their ordinance vendors indicated several teens would lose their jobs. In communities where these ordinances are in place, there does not seem to be a greater unemployment problem for youth. Adults- only sellers plugs an important source of illegal cigarettes. However it can be a difficult vote for council members as vendors may bring in several young people and indicate these youths will be fh'ed if the ordinance passes. Council members should only consider this provision if they are solidly committed to this as sound public policy, even if a few people are temporarily inconvenienced. Reduced license fees for vendors who install scanning-lock out devices. Electronic scanning is now the retail norm. It is relatively simple to install a "lock" in the scanning program so when a tobacco product is scanned, the clerk is alerted to check ID. The clerk must over- ride the lock before proceeding and is a constant reminder for the clerk. Some systems display the date before which the customer must be born to legally purchase the product. This could also be used for beer, cigarette lighters and lottery tickets. To date no Minnesota communities have required the installation of this equipment but its use is recom- mended in the Working Group Findings and Recommendations of the 28 State Attorneys General (report attached). A creative approach to this technology would be to give vendors who installed it a discount on their tobacco license. A suggestion would be to charge $250 for the tobacco license but only charge $150 for vendors who have scanning-lock outs installed. A discount could also be granted on the f'me schedule as this would clearly indicate a higher level of management commitment that is worth encourag- ing. Required training The tobacco industry is keen on communities requiring vendors to train their clerks. Although clerk training seems useful, there is little indication that training alone has any effect on illegal sales. Freqtient compliance checks, by management or law enforcement, and quality supervision are more likely to reduce illegal sales. In much of the retail industry, the tam-over among clerks is about 300% per year. That means that most clerks in a particular the store are essentially inexperienced. Supervision, use of tech- nologies like the scanning devices, and limiting the total number of clerks handling sales, such as all tobacco sales processed through a service counter, are all more likely to reduce illegal sales than is any requirement for annual training. Required clerk training alone is viewed by most health professionals as a harmless but ineffective way of reducing the supply of tobacco to youths. Restrictions on location of tobacco licenses In most communities an establishment must be a certain distance from schools, churches and play grounds to receive a liquor license. The same provisions should be considered for all new tobacco licenses. A reasonable distance would be 500 feet. It would be practical to "grand parent" in any exist- lng licenses so this provision would only affect licenses issued to new establishments. The language might read, "No license shall be issued for a premises which is within five hundred feet of the property line of any school, church, or playground. This provision does not pertain to renewal of licenses issued prior to XXX date or to a reissue of a licenses to an ex/sting premises which has continuously held a tobacco license for at least two years." Advertising restrictions Tobacco advertising is commercial speech rather than political or religious speech. The Supreme Court has determined that communities can impose restrictions on commemial speech which would not be allowed on other categories of speech. Some communities prevent all billboard advertising, litter on a stick. This is done primarily out of a concern for preserving urban beauty and preventing clutter and decay. The State of Utah prohibits billboard advertising of tobacco and the City of Baltimore recently banned most tobacco and alcohol billboards. The Utah law has been in effect for decades and the more recently enacted Baltimore ordinance was recently upheld in federal court (it is on appeal). Other cities, large and small, are now considering ordinances similar to the Baltimore ordinance. A moratorium on new bill- board construction and preventing major enhancements and repairs of old billboards would improve the urban landscape and reduce the amount of undesirable promotion which reaches young people. A video, Signs, Signs, The Economic & Environmental Benefits of Community Sign Control, is available from ANSR. This powerful video focuses on effective sign regulations in several U.S. cities. Preston, Minnesota recently restricted tobacco point-of-sale advertising, like signs, shopping baskets, and aisle dividers. Vendors are limited to simple signs listing available brands, prices, etc. Preston's ordi- nance was challenged in court but is still in effect and other communities are studying this approach to reducing illegal sales and demand. The Attorneys General Working Group recommended that in-store displays and promotional items that encourage minors to buy tobacco be removed and, depending on the outcome of the Preston suit, other cities are expected to follow Preston's lead in accomplishing that recommendation. Copies of the Preston and Baltimore Ordinances as well as additional legal information are available from ANSR. CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: EVIE NYGAARD, BUILDING INSPECTOR PAT DEMARS, ASSISTANT FIRE CHIEF PAT HENTGES, CITY MANAGER APRIL 11, 1995 4656 MONROE STREET Please look into the condition of the residence at 4656 Monroe Street. Council meeting of April 10th that this home is in extreme disrepair. Report to me on your findings. cb cc: · Don Schneider Charlie Kewatt We have received comments at the City Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Bruce G. Nawrocki Gary L. Peterson Robert W. Ruettirnann City Manager Patrick Hentges CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 April 18, 1995 Mr. Alexander Kuznetsov Columbia Heights Middle School 900 49th Avenue N.E. Columbia Heights, MN 55421 Subject: Earth Day and Arbor Day Activities Dear Mr. Kuznetsov Enclosed you will find a copies of a brochure that will be distributed to Columbia Heights residents in the near future. Please feel free to make additional copies for your class. I understand, that weather permitting you will have your class do a trash pickup in McKenna Park on Earth Day, April 21. This should be a worthwhile experience for the students and a help to the Community. At the end of the cleanup, please have the bags of trash placed on the south side of the park building and our crews will pick them up. For Arbor Day, April 28, we will prepare two sites and provide two hackberry trees for the ceremony. In order to accommodate your schedule, the ceremony will take place at 2:30 P.M. at Lomianki Park. The Mayor will make read the Arbor Day Proclamation. The Sister Cities Organization will be present for the celebration. Thank you for contacting me on these worthwhile projects. If you have questions, please contact me at 782-2882. SincerZ , ,~/ l~k A. ' ' , P.E. P0blic Works Director/City Engineer MAW:mw 95-249 cc:Mayor Joseph Sturdevant Lauren McClanahan, Public Works Superintendent Mr. Bernard Szymczak, Sister Cities Organization "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS 590 40th Avenue N. E. Columbia Heights, MN 55421-3878 (612) 782-2800 Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Bruce G. Nawrocld Gary L. Peterson Rober~ W. Ruettimann City Manager Patrick Hentges April 18, 1995 Ms. Mary Finn Columbia Heights Middle School 900 49th Avenue N.E. Columbia Heights, MN 55421 Subject: Earth Day Activities Dear Ms. Finn: FILE COPY Enclosed you will find a copies of a brochure that will be distributed to Columbia Heights residents in the near future. Please feel free to make additional copies for your class. I understand, that weather permitting you wig have your class do a trash pickup in Sullivan Park on Earth Day, April 21. This should be a worthwhile experience for the students and a help to the Community. At the end of the cleanup, please have the bags of trash placed on the south side of the park building and our crews will pick them up. Thank you for contacting me on this worthwhile project. If you have questions, please contact me at 782-2882. ~,~nc ~. ' son, P.E. l:~ublic Works Director/City Engineer MAW:mw 95-248 cc: Lauren McClanahan, Public Works Superintendent "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: PATRICK HENTGES CITY MANAGER MARK A. WINSON /~~ PUBLIC WORKS DIREEWOR/CITY ENGINEER WATER QUAL1TY BROCHURES APRIL 18, 1995 Attached please find brochures describing the activities that residents can undertake that will improve the quality of the lakes and ponds in the City. These brochures will be distributed in the utility bills starting in May. Please forward a copy to each of the Council Members. The brochures are being distributed to meet the educational requirement of our joint storm water discharge permit with Minneapolis. Although to meet the requirement the distribution would only need to be done in the southernmost part of the City, it is felt that City wide distribution will provide a greater benefit. The brochure was produced in house and Kathyjean Young, Assistant City Engineer and Sara Harms, an intern that served with Engineering last year should be recognized for their efforts to put it together. MAW:mw 95-250 cz' "'t CITY OF COLUMBIA HEIGHTS DATE: MARCH 8, 1995 TO: PAT HENTGES, CITY MANAGER DIVISION HEADS CHARLES KEWATI' BECKY LOADER MARK WINSON DEPARTMENT HEADS PHIL SUCKERMAN EVELYN NYGAARD JUNE JOHNSTON LEN OLSON KATHY YOUNG LAUREN MCCLANAHAN LINDA MAGEE, ASSISTANT TO CITY MANAGER JEAN KUEHN, SPECIAL PROJECTS COORDINATOR KAREN MOELLER, ACTING RECREATION DIRECTOR FROM: RE: WILLIAM ELRITE FINANCE DIRECTOR PROPOSED BUDGET CALENDAR Attached please find the proposed budget calendar for the preparation of the 1996 budget. have any concerns or comments pertaining to same, please contact Jean Andres. Thank you. If you WE:dn 9503085 Mamh 10 March 17 April 4 April 5 10:30 a.m. 1995 PROPOSED BUDGET CALENDAR For Preparation of the 1996 BUDGET Budget calendar sent to Division Heads to review budget time frame. Division Heads returned revised budget calendars to Finance. Conf. room Distribute final budget calendar with budget preparation manual and worksheet forms to be used in preparing the budget. Meeting with City Manager to discuss and review budget preparation. Depts submit to Finance final budget Typed budget returned to dept by: Final budget proofed for typing and math by dept and returned to Finance by: All requests for the following budget accounts must be submitted to the Finance Dept. on or before the dates indicated. Do not distribute any other copies. One copy of final draft to City Manager will be given to each department. April 27 May 2 May 6 Mayor-Council Assessing Legal Planning City Manager Inspections Cable Television April 27 May 9 May 13 Police Fire Civil Defense Para-Transit Animal Control Refuse Collection Library Recreation May 1 May 10 May 16 Water Sewer State Aid Garage Capital Improvements Engineering May I May 10 May 16 Finance Elections Gen. Govt Buildings Liquor May I May 13 May 19 Streets Street Lighting Parks Traffic Signals Weed Control Trees May 23 Analysis and assembly of budget requests by Finance Director. All budgets will be submitted to the City Manager. Note: The Finance Dept. will work with departments on an individual basis to aid in completing form B. Form B can be done early and submitted to the Finance Dept. The Finance Dept. will then complete Form B and return it to you to be used in the completion of your budget. To take advantage of this service, please call the Finance Director as soon as possible to work out a schedule. 1995 Budget Preparation Manual Page 2 HEARINGS WITH CITY MANAGER Friday, May 26 10:30 a.m. Tuesday, May 30 8:30 a.m. 9:30 a.m. 10:30 a.m. 11:00 a.m. 11:30 a.m. Wednesday, May 31 1:00 p.m. 2:00 p.m. 2:45 p.m. 3:45 p.m. 4:30 p.m. Thursday, June I 8:30 a.m. 10:00 a.m. 11:00 a.m. 11:30 a.m. Friday, June2 8:30 a.m. 10:00 a.m. 11:00 a.m. Friday, June 16 June 19- July 7 July 10 - July 14 July 17 - August 1 As departmental budgets are reviewed, the City Manager will prepare the City Manager's budget cuts for that department and submit them to Finance. Finance Director will review the General Fund Expense and Revenue section of the budget with the City Manager. Police/Animal Control/Police Capital Equipment Replacement LegaVMayor-CounciVManager/Para Transit Cable Television, Refuse Collection & Disposal/Recycling Assessing Planning/Inspections/General Government Buildings Finance/Elections Recreation Fire/Fire Capital Equipment Replacement/Civl Defense Library Liquor Engineering/State Aid Construction/Capital Improvement Streets/Maintenance, Lights, Signs Tree Trimming/Dutch Elm/Weed Control Public Works Capital Equipment Replacement Fund Parks Garage Water/Sewer City Manager will submit all budget changes for the City Manager's proposed budget column to the Finance Department. Typing and printing of detailed proposed budget book with City Manager's changes, preparing summary schedules and preparing summery budget books. Final Review of Proposed Budget Document with the City Manager and the Finance Director to review total funding and decide on any additional cuts prior to final assembly. Printing of the Budget document for distribution to the City Council, Division Heads and departments. 1995 Budget Preparation Manual Page 3 CITY OF COLUMBIA HEIGHTS "Rising to New Heights" Real Estate Breakfast Friday, May 19 8:00 a.m. - 11:00 a.m. 8:00 Continental BreakfasffRegistration 8:30 Welcome Mayor - Joseph Sturdevant 8:35 Introduction and Overview of Program City Manager Pat Hentges 8:45 Mortgage Update Mortgage Banker Lee Warenka 10:15 Break 10:30 "Rising to New Heights" Presentation City Manager - Pat Hentges 11:30 Learn about Priorities for the Future: * Future Housing Program Priorities * Sheffield/Heritage Heights Redevelopment Project * Quality Neighborhood Effort: - Street Rehabilitation Program - Neighborhood Policing - Rental/Inspection Program Licensing - Improvement of City Services Summary and Questions City Manager Pat Hentges HEIGHTS PRIDE OPEN HOUSE CITY HALL THURSDAY, MAY 18, 1995 4:00 p.m. - ?:00 p.m. II. ADMINISTRATION DEPARTMENT ACTIVITIES Ao Assessing - Staff will bring up information on the computer about residential properties. Residents will have an opportunity to receive printed information about their property. Bo Personnel - Staff will provide information on job opportunities in the City of Columbia Heights and distribute personnel hotline cards. Recycling/Refuse - A representative of Woodlake-BFI, the City's contracted refuse hauler, will answer questions and distribute information on solid waste management (refuse/recycling/yard waste/hazardous waste). Flyers will be distributed on the fluorescent bulb collection day, scheduled at the Recycling Center on Saturday, May 20 from 9:00 a.m. - 1:00 p.m. Cable Television - Staff will demonstrate and explain the cable equipment used to broadcast council meetings, messages, and programs on the government access channel. Additionally, Meredith Cable Company employees will videotape children ages 3 to 12 years of age for identification purposes. Videotapes will be provided by Meredith Cable Company and given to the parent/legal guardian. Mayor - The Mayor will hold a "Tell it to the Mayor" session to provide residents an opportunity to voice their concerns, questions, and/or comments to the Mayor. Magnetic memo boards with pens will be distributed to visitors. Fo Councilmembers - Councilmembers will be present in the Council Chambers to talk to residents and show them the renovations and improvements undertaken and completed in the Council Chambers. Magnetic memo boards and pens will be distributed to visitors. FINANCE DEPARTMENT ACTIVITIES Receptionist - Reception window will be open and staffed, enabling residents to buy pet licenses, purchase shared ride tickets, and ask questions. Utilities - Staff will be available at the utility billing window to respond to questions and take City utility bill payments. IH. De IV. Elections - Residents will be provided information on the election process. Residents will also be able to register to vote. Liquor - Staff will be present to display the municipal liquor operations and distribute gift certificates. Budgets - A computer will be set up with an ongoing presentation highlighting the budget and budget process. COMMUNITY DEVELOPMENT DEPARTMENT Staff will be available to answer questions on permits, licenses, building construction/remodeling, housing programs, and community development and economic development programs. Bo Co Brochures, books, and information sheets on community development programs will be distributed. Sheffield Neighborhood - A picture and slide display will be shown on the Sheffield Neighborhood before and after the Heritage Heights development. Do "How to" audio and video presentations will be featured on construction of decks, retaining walls, and other relevant "how to" visual tapes. E. Yard sticks and rulers will be distributed to visitors. POLICE DEPARTMENT A walk-through tour of the department will be conducted and staff will be present to explain various programs, including: 2. 3. 4. 5. 6. 7. 8. Community Oriented Policing D.A.R.E. Program Cadet Program Community Service Officer School Liaison Reserve Program Firearms Safety Office Technician Fingerprinting of youths for identification purposes will occur in conjunction with the videotaping of youth for identification purposes. FIRE DEPARTMENT A. Fire prevention and fire education films will be shown continuously. VI. Be VII. Educational materials will be available at tables, including several items for children (ex. pencils, notepads, coloring books, etc.) Free truck rides (weather permitting) on "Old Engine 4" will be provided every 20 minutes, beginning at 4:15 p.m. Station tours will be given every half hour, beginning at 4:30 p.m. Free blood pressure checks will be provided. Staff will be available at a question and answer booth to answer questions on home safety, inspections, and carbon monoxide detectors. Ge Fire Cadets will have a table set up to explain the program and to recruit new members. H. Hot dogs, cake, pop, and coffee will be served in the fire bays. PUBLIC WORKS DEPARTMENT Ao Equipment will be displayed outdoors, including a vactor, sweeper, tandem dump truck, and water truck. Bo Informational displays will be inside: 1. Water Department will display water meters, service line materials, lead and copper information, water and sewer main maps, a section of water main, locators, and repair sleeves. 2. Sewer Department will display pipe samples, repair sleeves, and saws and nozzles. 3. Engineering Department will display project drawings and survey equipment. RECREATION DEPARTMENT Staff will distribute senior newsletters, trip flyers, and recreation program brochures. B. Individual contests with prizes will be held. League of MinneSota Cities Cities Bal le'tin Number 15 April 14, 1995 Senate approves Omnibus Tax Bill Gary Carlson After nearly six hours of debate and dozens of proposed amendments, the full Senate approved the Omnibus Tax bill on Wednesday, April 12. The bill includes a property tax freeze and tax relief for cabin properties. The Senate attached the tax bill to H.F. 602, a technical corrections bill that had been on the Senate consent calendar, and sent it back to the House of Representatives for consideration. Although the Senate discussed many amendments, only a few were actually added to the bill. The most notable amendments adopted include a limitation on the increase of parcel market values to the rate of inflation, an amendment to dedicate the $91 million interest earnings to the school levy recognition shift, and a provision to provide property tax relief for cabin properties, and an amendment that would allow growing communities to generate additional levy based on new construction. The bill ultimately passed on a 44 to 17 vote. Senator Bill Belanger (IR- Bloomington) offered an amendment to repeal the property tax freeze. His amendment received considerable debate but was ultimately defeated on a 38 to 29 vote. Five DFL Senators voted to remove the freeze, including Senators Steve Kelly, Gene Merriam, Charlie Berg, Allan Spear, and John Marry. The Senate took up the measure on Wednesday, less than 24 hours after the Senate Tax Committee completed work on the bill. The committee version of the bill contained few revolutionary features other than the property tax freeze. A proposal to increase the cigarette tax by 40 cents a pack and offset the revenue increase with a reduction in the medical provider tax used to finance the MnCARE program was ultimately pulled from the bill. That provision would have raised approximately $123 million in state tax revenue for the current biennium. The other highlight of the commit- tee hearing focused on the $91 million state forecast error that will make more money available for the state general fund. (See story page 7.) The Senate met the constitutional requirement that all tax and spending bills must originate in the House of Representatives by amending the Senate property tax provisions onto a technical corrections tax bill previously passed by the House. The House of Representatives is moving more methodically in the drafting of their tax bill. According to sources, the House will complete their tax bill on or around April 21. This schedule could allow conference committee negotiations on the two tax bills sometime during the last week of April. Although the House doesn't have the freeze language in bill form yet, it still could be chilly for cities in 1996. ~ fPage_ 3---Fr.e_eze ~alk Cities aren't alone in criticizing the Senate property tax freeze proposal. Page 5~Action Alert Legislators will have to work fast to address workers' comp. Contents Senate approves Omfii,bus Tax Bill ............................................1 What others say about [h,e property tax freeze ........................... 3 House welfare proposal vCould hit Minnesota hard ................... 4 U 4M Fund pdate ................. :,, ...................................................... 4 League testifies against KelleY,bill ............................................ 5 Action alert--Contact need on kvgrkers' compensation ............ 5 What mandates have we missed? '. ............................................. 6 Tax l¥eeze amendment prohibits un'h4nded mandates ................ 6 State department of finance finds $91'million ........................... 7 State pay dispute may involve local gox;e.mments ..................... 7 Now is your chance to shine ', 8 Water commission looks at fees ................... 2 ............................ 9/' Minnesota and crime ...................................... '. .......................... Age limits for police and fire .............................~: ................... .7,9 New federal rule regarding municipal securities disclosure ..../10 St. Paul identifies critical telecommunications issue~, ...... ../. 12 MPCA solicits information on compost facilities ....... ih,../. .... 12 Election bills languish ~ ..... 12 Training/conferences .................................................. .7./.....~,. 13 Bill summaries ........................................................... /... ........ 2~14 1995 annual conference registration ..................... Leadership Institute workshop registration ........ ./.. ................. I LMCIT 1995 Safety and Loss Control Workshglfis ................. 18 Municipal ads ............................................................ 20 Te ' :n update of ~tatCe/:te~}sBl~t~/ve~Sn~inP:bst~lai:;~ieT:n°df ;hoengLreeasgs~oen.°a[ lng legislation r~fi'ting to cities. Executive Director Editor Typesetting and design Jim Miller Tim Busse Gayle Brodl LaUrie Audette League of Minnesota Cities, 3490 Lexington Avenue North, St. Paul. MN 55126 Phone: (612) 490-5600; (800)925-1122; Fax: (612)490-0072;TDD: (612) 490-9030. Page 2 1995 League of Minnesota Cities Action Agenda We will include this list every week of the legislative session with a page number if a story appears about the issue. Unfunded Mtgndates _ Oppose additional unfunded n~pfidates and allow cities nm to comply wi)fi current unfunded mandates./ page 6/ A aLtoCaf'G°Vernment Aid-Maintain LG t ~rconstant, inflation-adjusted level and in, crease LGA levels to decrease the r~liance on the property tax. / page 5 / Homestead Agricultural Credit Aid Growth ~ Reinstate the HACA household growth adjustment factor and apply an inflationaD' adjust factor similar to LGA. l page 5 Transfers of LGA and HACA to schools - Protect city aid programs from further transfer to school aid programs. Growth Management and Annexation- Restrict development outside city bound- aries, facilitate annexation of urban property, and maintain city authority over services provided to townships. TIF Penalties - Eliminate the LGA,' l tACA aid penalty fbr TIF use and reauthorize use of TIF on scattered site housing. Personnel - Reform the arbitration pro~?ss and veterans preference discharge pro~E~dures. Te '~ lecommunications - Preserve local authority o~er rights ot way and require state licensihg of telecommunications providers to e~ure public service and use. i page 12 ~ Transportation - ?hcrease revenue sources for transport~on pro,rams and grant c~ty authority to rh0se funds if necessar~y, eliminate all ~ntransportation use of highway funding. ~. W ~ ' ~ orkers Compensatton- M~ke Minnesota's system competitiv&.with neighboring states. / page 5 '~ ~4~ Printed on recycled paper LMC Cities Bulletin What others say about the property tax freeze The reaction by Minnesota cities to the Senate DFL proposal to freeze property taxes in 1996 is predictable. Cities from across the state have attested to the fact that a freeze would handcuff their ability to pay off debt, meet contract requirements, and most importantly, maintain the high level of services that city residents have come to expect. But don't take our word for it, here's what other have to say about a property tax freeze. "Property taxes are only one aspect of a larger problem, however. Major reform of the entire funding relationships between the state and local governments, including schools, is desperately needed. The freeze scheme of Senate DFLers seems more motivated by 1996 election politics than interest in reform. They're banking on a freeze being popular with voters--and paying election dividends." St. Cloud Times Tuesday, April 11, 1995 "Despite all the talk about reform of the property tax system, the Senate DFL proposal contains none. It does the opposite by freezing the system next year and then causing an even larger crisis the year after." Department of Revenue memo March 13, 1996 "...by Election Day 1996, local governments may be reeling from the forced spending diet the freeze would impose. They may have been forced to chop popular services, such as youth recreation programs, to keep up with uncontrollable escalating expenses for, say, criminal justice." Star Tribune April 9, 1995 "...state officials don't collect or spend property taxes and how much is raised by the tax is none of their business. It's logical for the state to make basic reforms of the tax, not to restrict its use. Minnesota voters are smart enough to let local officials know when property taxes are too high. They don't need folks in St. Paul deciding in early 1995 how much officials in Grand Marais can spend in 1996." Duluth News Tribune April 3, 1995 ' "The State Legislature has taken bold steps to control state spending. These spend-thrift heroes will make sure local government units no longer take advantage of their taxpayers by doing such horrible things as building new roads, hiring police officers to control the growing crime rate made possible by a state judicial system, building fire stations at the rate of one every two decades, plowing roads to keep local traffic moving in the winter, etc. Yes, the dollars will be saved for things people really want, like finely furnished and fully remodeled chambers at the State Capitol, long distance phone service for legislative members, and welfare programs that earn Minnesota the title of 'progressive.'" Prior Lake American April 8, 1995 "...This looked too much like past DFL efforts to temporarily 'buy down' their constituents' property taxes while satisfying the salary demands of teachers -- always a tempting combination in an election year, as 1996 will be for all 201 lawmakers .... ...For the last two decades, state lawmakers have been lost on fiscal issues, despite countless studies and reports that have offered guidance." Steven Dornfeld St. Paul Pioneer Press editorial April 3, 1995 April 14, 1995 Page 3 House welfare proposal would hit Minnesota hard Joel Jamnik ' ~ The U.S. House Repubhcams personal responsibility act would 'end numerous federal-state entitlement hnd discretionary programs--including Aid to Families with Dependent Children (AFDC). Emergency Assistance, child care, welfare, and nutrition assistance-- and replace them with block grants to states. It would cut funding for food stamps and significantly reduce the number of disabled children eligible for the childhood SSI program and converts most of the program into a block grant· According to an analysis prepared by the National League of Cities this could result in Minnesota residents receiving significantly less for Minnesota over the next five years. States would be prohibited from using federal block grant funds to provide benefits to many currently eligible groups, including most legal immi- grants and unmarried minor mothers and their children. Title II would block grant federal funding for abused and neglected children in foster care or adoptive placements, resulting in $41 million less for Minnesota over the next five years. The proposal eliminates federal funding for family preservation and support and seOeral other specific programs to prevent child abuse and neglect. Though thE.block grant would grow modestly, no arJ~ustments are t~deral funds that would be provided to Minnesota over five years. Minnesota would be subject to federal time limits and work requirements for its AFDC recipients without guaranteed support tbr the child care services needed to make working possible. No adjust- ments would be provided for popula- tion growth and ecgrj'6mic cycles. Titles III an~J.~/also repeal existing nutrition assistanceZprograms-- including scho/ol lunch ;nd WlC--and replace the~Ffl with a lump sum capped at less thafi the rate of inflation, resultin, ff"in $153 million less to Minne§ota. /Title IV would restrict welfare for legal immigrants, resulting in $120 federal funding for these programs. Title I would block grant cash assistance for needy families, resulting in $206 million less in federal funding provided for population~growth or ,fflillion less for Minnesota's residents. economic cycles. '.,. ,/Most legal immigrants would be Title III would consolid~.!e federa? ineligible tbr old-age or disability child care programs into a bloak~ grant' payments under the SSI program, that would cut $43 million from'~ would not be able to receive temporaD family assistance, and would not be 4M Fundupdate eligible for services funded under Title ,, . XX (social services block grant) and What is the 4M Fund? "]~ ~many other programs. a shod-term money market fund specifically designed to address the cash ] Title V would impose a rigid cap The 4M Fund is management needs of Minnesota cities and their instrumentalities. The/und is comprised on'{ood stamp expenditures, allowing of the highest quality, shod-term investments allowable under Minnesota Statute 475;66 no a~tjustments for economic cycles. It and the Fund's objectives are safety, liquidity and a competitive yielcJ~he shod term nature would :mandate work for certain of the Fund helps to insulate it lrom the effect of changes in intel'est rates. The Fund is recipien'i-S without providing funds for managed by Insight Investment Management and Dain Boswpt~h and served by MBIA - , Municipal Investors Service Corporation. A fixed rate inv~e~;tment program for Fund job creation. As a result, Minnesota participants, offering such alternatives as certificates of d, eoosit and U.S. Treasury and would recei~'~e $223 million less over Agency securities, is also available. .,,, the five years:~, Market update---Week of April 3-7, 1995 .' Title VI w$'uld deny supplemental The supply of commercial paper as a short term inv~'~tment alternative has been scarce security income (SSI) to many cur- these past weeks. Several factors for this scarc~i~ has been a) longer term corporate rently eligible persons and future funding, b) strong corporate earnings, c) the ,generally strong demand for shod term applicants--particul~Yly disabled investments. Central banks have been investin?nTreasury Bills and discount notes in their · effods to support the dollar. As a result, the re, cent narrow spread ol discount nOte yields tochildren, many of whom, would be commercial paper has widened to over eight'basis points from the previous spread ol three denied all benefits due to~ eligibility basis points. , restrictions placed on thetn by the Daily Rates--Week of April 3-7, 199o' proposal. These reductions would Interest Average Maturity Date Rate* of Portfolio 4/3 5.62% 15 days 414 5.62% 15 days 415 5.61% 15 days 416 5.61% 15 days 4/7 5.60% 18 days *Interest rates are net o! all applicable fees. Daily interest compounding, free checking, andAutomated Clearing House (ACH) payment systems are among the conveniences offered by the Fund. For more information, please call Kathy Kardel[ of insight Investment Management at (800) 333-0813 or Shirley Hogan at Dain Bosworth at (800) 388-7125, result in $160 million less for Minne- sota for childhood disability programs over the five years and would result in 28 percent of disabled children losing eligibility for federal SSI benefits. The proposal is estimated to have total five-year losses for Minnesota of $852 million and deny AFDC benefits to 79.000 Minnesota children. ~ Page 4 LMC Cities Bulletin State department of finance finds $91 million Gary Carlson Minnesota came up with an extra $91 million this week. No, the state didn't win the Gopher 5, or suddenly find a rich relative. It was more like the state put on a pair of pants not worn in a while and found $91 million in a pocket. Governor Carlson announced Tuesday that the State Department of Finance had miscalculated interest earnings on the state budget reserve. The miscalculation understated the estimated interest earnings on state reserves amounting to an additional $91 million for the upcoming 1996- 97 biennium. A portion of the $91 million is due to the governor's proposed $220 million expansion of the state budget reserve. The $91 million "find" is good news in an otherwise bad session for local govemment finance. In his original budget, the governor proposed $77 million of reductions in aids to cities and counties. At that time, the governor suggested that if additional revenue was found, it would be used to restore his proposed cuts in city LGA and HACA. In late February, the Department of Finance announced that an additional $220 million was avail- able. Unfortunately, the governor did not propose using any of those additional revenues for the restora- tion of aids to cities. With this additional $91 million identified on Tuesday, once again the governor failed to restore any of the proposed cuts to cities. Shortly after the governor's announcement, legislative proposals for the use of the $91 million came fast and furious. In the Senate Tax Committee meeting where the Omnibus Tax bill was being drafted, Senator Gen Olson suggested a onetime tax rebate of $62 per married couple and $31 per individual filer. The committee rejected that proposal partly due to the uncertainty of the $91 million. Other suggestions for the use of the money included additional K-12 education finance resources that would be used to offset a property tax increase. Both the House and Senate budget proposals would eliminate the governor's proposed $220 million reserve expansion, and therefore reduce the interest earnings below the $91 million level. Whatever the final amount, the legislature could use the newly found revenues to provide the governor with at least a portion of his proposed additional reserve while restoring the proposed cuts in city and county LGA and HACA. However, pressures to find additional K- 12 resources remain high and the money could likely be diverted to education programs. ~ April 14, 1995 your chance ~omtna~~ a~e Penjor ~h'~ 1995 C.O 1995 C.C. Ludw,g and Leade~h,,p Awards ~. . he C.C. tudwlg Award boors eleded ci~ officiob ~ho Leodershi Award honors appareled ci~ offigia}s, x ~hese awards !ecogn?e oulsland'ing leadership, lhe pu~l af excellence in municipal gavern?dt, and unsel[ish concern [or public w~l[pre. 1995 Ci/~chievement Awards The Ci~hievement Awards recognize and encourage innovalion excelleoce in ci~ govemmenl, / · A~rd ca~egones include * communicalions, * communi~ d'evelo~menl, ?public salem · cooperal on and consohdahon, and · managemenl. ~ pr~b~ awar& ~ff ~e pr~ente~ at tie Zea~u~ 2 annud conference, June J3-J6, J9~5, in ~ufut~. For more information on the awards program call the League at (612) 490-5600 or (800) 925-1122 Page 8 LMC Cities Bulletin 1S T q UARTER REVIEW 1994 VS 1995 1000 800 600 4OO 200 1994 1995 OFFENSES 806 856 CLEARED 360 345 994 ~ 1995 Class I and Class II Offenses I TO.4t~Y COUNCIL APRIL 24, 1995 *Signed~Waiver Form Accompained Application 1995 LICENSE AGENDA APPROVED BY POLICE DEPT. AUCTION *Rime-Johnson Auctioneers LICENSED AT 637 N.E. 38th Ave. May 6, 1995 City Auction FEES N/A BUILDING INSP. II II II II II II II II II II II II II Il II II ti II CONTRACTORS Able Fence. Inc. Airco Heating & A/C Gallagher Heating & A/C Grupa Mechanical Imaginality, Inc. Lakeland North Plumbing & Htg. K.M. Nelson Stucco Security Fence & Const. Skoog Exteriors Wenzel Plumbing & Htg. 114 East Acker St. 4020 Central Avenue 17209 Tungsten St. N.W. 11157 - 190½ Ave. 6182 01son Hem. Hwy. 16041 Kangaroo St. N.~¢. 18663 Simonet Dr. 4831 Washington St. 5075 Salem St. 1959 Shawnee Rd. 40.00 4O.0O 40.O0 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO 4O.OO POLICE DEPT., SAFETY & HEALTH; BOARD OF AG. FOOD CATERING VEHICLE Jeffrey Madison Howell within the City 1 vehi'~16 50.00 SAFETY & HEALTH, FIRE DEPT.,BLDG. CATERING/FRESH FOOD SALES *TST Catering Antonio Marlo Moran 7103 - 17th St. N., Oakdale 604 N.E. 4Oth Ave. 50.00 POLICE DEPT. SOLICITORS *Joseph Michael Check Knights of ColumbOs 4300, 4340, 4350, 4747 Central April 28-30, 1995 REQUEST FE BE WAIVED SAFETY & HEALTH ITINERArlT FOOD/POP CONCESSION Heights Pride Picnic Committee Jo-Anne Student 3965 Jefferson St. May 20, 1995 REQUEST FE~ BE WAIVED APF'ROVE'D. BY POLICE DEPT. TAXICAB VEHICLE *Y611ow Taxi Service TREE SERVICES LICENSED AT 1 taxicab vehTcle #51-S Page 2 FEES $75.00 PUBLIC WORKS DIR. Greenworks, Inc. 8940 Greenfield Rd., 50.00 TO: FROM: SUBJECT: DATE: COLUMBIA HEIGHTS CITY COUNCIL HEIGHTS PRIDE PICNIC COMMITTEE LICENSE FEE WAIVER REQUEST APRIL 12, 1995 On May 20, 1995, the Heights Pride Committee is hosting a picnic for all volunteers and others associated with any of the activities connected with the Heights Pride Celebration. The food and beverage will be given away and there will be no charge for any of it. The site selected for the picnic is the Jefferson Building in Huset Park. Members of the Picnic Committee are John Schutz, Northeast State Bank, Dr. Leanne Warner, Warner Chiropractic Clinic and Jo-Anne Student, Columbia Heights Chamber of Commerce. We respectfully request that the fee for the license to operate an intinerant food and pop concession be waived. Thank you in advance for your kind consideration of our request. ]L=:RC: F:' I I',IAI-,IC: I AL. SYSTE]"I '::'? 37 04/2..1./95 08: ....... ~:: F:'L.tI',ID RE]CAP: I::' I.J N :E:' :.-'~ 0 2 AI',IO I-(A COI. JNT¥ 270 DAF;tIE F:'F;:OJIiECT 40:L CAPITAL. I M F:' F;:C)VI!i:h'tE:N-f'S 4<>2 STATE!: AID C'C. INST'F;,'UCT]:ON 60:L WAT'IEFQ UTIL.]:TY 8,(.i.:: 5 E:SCF;tC)N BAl',!l.( I:;,'IZCAP: BANI'{ I-,IAMEI B(.~N K C:HE:C I-{ ]: NC-.'i ACCOUI',IT '¥'O"I"AI... AI...I... BAt'-IKS Che(:l.:. I'-I :i. '.-'.s t o r y 39,737.67 :L, 544. :L 1 3,137. '"~: 13,982... 77 2,727.95 42 C, ,, 0 () I ,, 372 ,. ':;':?. ., :L 3,q. ,, 37 ~:.~:., 0(.~:,. ~:,(') ';" 50 ,, 00 6 ,, 885.83 2..t .,, 919 ,, C4 Li · ':: :, 8 ~,,~:.". 18 !:",5 42':;.:' !"",0 '" :L74 '"'"" 277 :, 41,.,':: ,, 47 3,316 ,, 12 2 .,, 274 ,, 94 ':::' 2'.;;'. 61 111 ,, 64 93';'" ,, 70 188 :, 865 ,, C' 1 33,591 ,,60 684,930..67 ][) I SB _. F;,',~i') E:'I~IE' I"I T !:) 684,930.67 684,930 .. 67 Check History 4-24..-.95 COUf, IC][I... LiST CITY OF' COLLtMB]]A HEIGHTS GL540IR----V04 ,, 30 F'AGIE i BAt..IK VENDOR CI.,IEC I( hlUMBIEF:.: AMOI. JNT BANI( CHECk,I, NO, ACCOUI'.,!'I'- A ]' & T CONSLJI'dEF< F:'RODUCT AMli~]:;,'ICAI,I I..]]NEN SUF'F'I..Y CO AI,IOHOF~ F:'AF'ER AI'I~KA COUNTY ANOKA C:OUI',ITY COURT AHOI(A COUNTY I...IBF;:AI:;~Y ARA?IAF~ AT & 'T' A~Yi (]MO'T']'VF COOL I big F'RODLJ BF'II BOY B~.-I~ Bt~I_I...BEi"¥ CDI:,~F'OI:;~AT]: ON B E F.t G F:' 0 F;: D T R IJ C K ]: l'.l G [,LOLII..R ~., C. 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RS]iTY WATSOI,I AF'PF:;AISr~L.S WI'IITIS ' S REt',ITAL W :l:l,.l_ ]Z AM MATT,SCIN COI'-ISTF,"UC 2h':~l:('blOTH BI:d,.ISI'I WORI<S, ]:I',IC ZEF' MAI'.IUI::'AC'i'UR I NG COMF'AI'-I 52577 52578 52579 , ~,580 52581 5258~7 52583 52589 52590 5259:1. 52592 525~P7 52598 52599 52600 52601 526 02. 5260~ 52605 52606 C]:TY 01::' COt...UMBI~ I-.IE:I:(~HTS [3L540R-V04.30 F:'AGE: 5 AMOUt',tT 236.25 8 ,, 42 44.90 56,.45 · ' c:, ,. 79 1 <::2 ,, 50 655 ,. :120.. O0 14 ,, 59, O0 4,254.,68 7F~,,75 ;i, 29. ;I, 3 45O ,, 00 :l. 9 .. 08 65,6:1 .~ ~.~ .... , ,.~ 52.19 :1. S~,::), 04 532,50 80 .. 70 :L 5 ,, 625 ,, O0 17O ,, O0 72.00 750 ,, 00 17.12 t 00.00 629.37 684 ~ 930 ,. 67 *** CITY OF COLUMBIA HEIGHTS Meeting of April 24, 1995 AGENDA SECTION: Volunteer Fire ORIGINATING DEPARTMENT: CITY MANAGER Relief Association Fire APPROVAL NO: ITEM: John R. Feamn BY: Charles Kewatt .0.~ BY: (.\). ~ Leave of Absence .._. DATE: April 11, 1995 DATE: NO: Columbia Heights Fire Department Volunteer Relief Association Board of Trustees Please be advised that John R. Fearon has been granted a six-month leave of absence from the Volunteer Division of the Fire Department. The effective dates of this leave are April 1, 1995 to October 1, 1995. RECOMMENDED MOTION: Moved and seconded to record leave-of-absence status for John R. Fearon, Volunteer Fire Department, effective April 1, 1995 to October 1, 1995. 95-80 cc: Volunteer Relief Association Secretary COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Meeting of April 24, 1995 AGENDA SECTION: Volunteer Fire ORIGINATING DEPARTMENT: CITY MANAGER Relief Association Fire APPROVAL NO: ITEM: Patrick F. Lane BY: Charles Kew att ,/ B Y:i~--~ ~~ Jason E. Johnson Terminations DATE: April 11, 1995 DA NO: Columbia Heights Fire Department Volunteer Relief Association Board of Trustees Please be advised that Patrick F. Lane and Jason E. Johnson have been terminated from the Volunteer Division of the Fire Department. The effective date of these terminations is April 11, 1995. Patrick Lane was appointed on May 1, 1994 to the Volunteer Division. Jason Johnson was appointed on October 22, 1992 to the Reserve Division. He was transferred to the Volunteer Division on September 13, 1993. A six-month leave of absence was granted from September 1, 1994 to February 1, 1995. RECOMMENDED MOTION: Moved and seconded to record termination of employment from the Volunteer Division of Patrick F. Lane effective April 11, 1995. No Relief Association benefits were accrued. RECOMMENDED MOTION: Moved and seconded to record termination of employment from the Volunteer Division of Jason E. Johnson effective April 11, 1995. No Relief Association benefits were accrued. 95-79 cc: Volunteer Relief Association Secretary COUNCIL ACTION: OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION FEBRUARY 27, 1995 The Board of Trustees Meeting was called to order at 9:11 p.m. by Mayor Sturdevant. ROLL CALL Jolly, Ruettimann, Peterson, Sturdevant - present APPROVAL OF MINUTES Motion by Ruettimann, second by Peterson to approve the minutes of the November 28, 1994 Board of Trustees Meeting as presented· Roll call: All ayes LEAVE OF ABSENCE Motion by Peterson, second by Ruettimann to record the leave of absence status for Jason W. Ortman, Volunteer Fire Department, effective March 1, 1995 to September 1, 1995. Roll call: All ayes ADJOURNMENT Motion by Peterson, second by Ruettimann to adjourn the Board of Trustees Meeting at 9:12 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary