HomeMy WebLinkAboutSeptember 8, 1997 Regular"CiTY OF COLUMBIA HEIGHTS (1")
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806
ADMINISTRATION
SEPTEMBER 5, 1997
Mayor
Councilmembers
Donald G. dolly
Meg Jones
Gary L. Peterson
Robert V~ ; Ruettiniann
City Manager
~Falter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00
RM on~:Mg_n~d)i~Tse-P-(e~B~'-r-8~7 in the City Council Chambers, City Hall, 590 40th
Avenue N.E., Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its
services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of
Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made
at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf
only)
CALL TO ORDER/APPOINTMENT OF SECRETARY PRO TEM
MOTION: Move to appoint Carole Blowers as Secretary Pro Tem.
(Commencement of Cablecasting of Regular Meeting on Television.)
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the
agenda. These may be items brought to the attention of the Council under the Citizen
Forum or items submitted after the agenda preparation deadline.)
5. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part
of the Consent Agenda by one motion. Items removed from consent agenda approval will
be taken up as next order of business.)
A. Move to Adopt the Consent Agenda Items as Listed Below:
1) Adopt Council Minutes
MOTION: Move to approve the minutes of the August 25, 1997 Regular Council
Meeting.
2) Establish Hearing Dates for License Revocation, Rental Properties at 1206
Circle Terrace Blvd. and 1407 Circle Terrace Blvd. (Kurt Lowenthal)
MOTION: Move to establish a hearing date of September 22, 1997, for revocation
or suspension of a license to operate a rental property within the City of Columbia
Heights against the above-named property owner regarding their rental property.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
COUNC]~L MEETING AGENDA
SEPTEMBER 8, 1997, MEETING
PAGE # 2
3) Appoint Kathyjean Young, Assistant City Engineer, as Acting City Engineer
MOTION: Move to appoint the Assistant City Engineer, Kathyjean Young, as the
Acting City Engineer until such time as the position of City Engineer is filled.
4) Authorize Attendance at Fleet Maintenance Training Course, October 6-10, 1997
MOTION: Move to authorize the attendance of Barb Sandberg and Steve
Synowczynski at the Fleet Maintenance Windows Training Course October 6-10,
1997, by DP Solutions, Inc., in Greensboro, North Carolina, and that all related
expenses be reimbursed from funds 702-49950-3105 and 701-49950-3320.
5) Authorize Contract with NSP to Collect Fluorescent Bulbs
MOTION: Move to authorize the Mayor and City Council to enter into a contract with
NSP for the collection o spent fluorescent bulbs from residential and small
businesses in Columbia Heights and surrounding communities served by NSP.
Expenses related to this collection will be reimbursed by Northern States Power
Company.
6) Authorize Staff to Seek Quotations for Replacement of Alley Guard Rail
MOTION: Move to authorize staff to seek quotations for replacement of the guard
rail in the alley between Taylor Street and Fillmore Street from 45th Avenue to 46th
Avenue and funds be appropriated from 101-43121.
7) Payment of the Bills
MOTION: Move to pay the bills as listed out of proper funds.
8) License Applications
MOTION: Move to approve the license applications as listed.
RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS. ~:.?¥" -~
A. Introduction of Judy Menth, New Police Officer
B. Officer Tim Bowe Memorial Week, September 8 to September 13, 1997
Pt. IBLIC HEARINGS
A. Second Reading of Ordinance #1354, Regarding the Sale of 4613-15 Pierce Street
MOTION: Move to waive the second reading of the ordinance, there being ample
copies available to the public.
MOTION: Move to adopt Ordinance #1354, an ordinance amending Ordinance
#853, City Code of 1977.
8. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1) Resolution Adopting a Proposed Budget, SeEing the City, EDA, and HRA
COUNCIL MEETING AGENDA
SEPTEMBER 8, 1997, MEETING
PAGE # 3
Proposed Local Levy, and Establishing a Budget Hearing Date for Property
Taxes Payable in 1998
MOTION: Move to waive the reading of the resolution, there being ample
copies available for the public.
MOTION: Move to adopt Resolution 97-~,7 , Being a Resolution Adopting a
Proposed Budget, Setting the City, HRA, and EDA Proposed Local Levy,
and Establishing a Budget Hearing Date for property Taxes Payable in 1998,
with the total levy set at $3,201,434 and the Truth in Taxation hearing date
of December 10, 1997.
B. Bid Considerations
1) Award Contract for Manhole Rehabilitation to Visu-Sewer
MOTION: Move to accept the proposal of Visu-sewer for the rehabiliation of
three manholes based on their proposal of August 5, 1997, in estimated
amount of $7,800.00; and furthermore, to authorize the Mayor and City
Manager to enter into an agreement for the same, funding to be from the
Sewer Capital Improvement Fund 652-49499-5130.
2)
Award Retaining Wall Construction
MOTION: Move to award the retaining wall construction on 44~ Avenue and
40th Avenue, Municipal Project #9530 and #9606 to Sunram Construction,
Inc. of Corcoran, Minnesota, based upon their Iow, responsible, qualified bid
in the amount of $46,573.60 to be appropriated from Fund 402; and,
furthermore, to authorize the Mayor and City Manager to enter into an
agreement for the same.
Other Business
1) Request for Variance for Second Free Standing Sign @400t Central
a) RECOMMENDED MOTION: Move to deny the request for a second
freestanding sign as the property currently contains two non-
conforming signs.
ALTERNATE MOTION: Move to approve a second freestanding sign
to be located along Central Avenue a 4001 Central Avenue limited to
seventy-five (75) square feet and must be located 150 feet from
existing identification sign. The existing freestanding sign located at
the north end of the mall must be removed and this approval is the
final freestanding sign to be approved for businesses located at the
north end of the mall; the owner/manager must determine the use of
this sign between these businesses.
2) St. Timothy's Project
a) Second Reading of Ordinance #1351, Being an Ordinance Amending
Ordinance #853, City Code of 1977
COUNCIL MEETING AGENDA
SEPTEMBER 8, 199'7, MEETING
PAGE # 4
b)
MOTION: Move to waive the second reading of the ordinance, there
being ample copies available to the public.
MOTION: Move to adopt Ordinance #1351, amending Ordinance
#853, City Code of 1977.
Site Plan Approval - 825 N.E. 51st Avenue
MOTION: Move to approve the site plan as it meets appropriate
zoning requirements provided the following contingencies are
completed prior to occupancy:
1. Approval of the lotsplit request.
2. Approval of the first and second reading of Ordinance #1352
(rezoning of development property).
3. Parking agreement be prepared and approved by City Attorney
and filed with Anoka County in the form of a covenant.
4. Access easement to the Park Access Road (for Fire
Department purposes only) be approved by the Park and
Recreation Commission and the City Council.
5. Landscape plan and lighting plan be prepared and reviewed
by staff at the time of submission of construction plans.
6. Owner/developer responsible to determine if sufficient water
pressure flow in the line will meet the needs of the
development.
7. Owner/developer must provide a plan that is approved by the
City Engineering Department for a redesign of the storm water
pond and will be responsible for constructing the
modifications.
8. Sidewalks across parking lot from church to apar[ment building
be installed.
9. Traffic Commission approval of proposed private service road
and curb cut.
Conditional Use Permit: St. Timothy's Lutheran Church
MOTION: Move to approve the conditional use permit provided the
following contingencies are completed and required approvals are
made prior to occupancy:
1. Approval of Iotsplit request.
2. Approval of the first and second reading of Ordinance No. 1351
(rezoning of development property).
3. Parking agreement be prepared and approved by City Attorney
and filed with Anoka County in the form of a covenant.
4. Access easement be approved by the Park and Recreation
Commission and City Council.
5. Site plan and all related contingencies be completed and
approved;
9. ADMINISTRATIVE REPORTS
COUNCIL MEETING AGENDA
SEPTEMBER 8, 1997, MEETING
PAGE # 5
A. Report of the City Manager
B. Report of the City Attorney
10. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
11. CITIZENS FORUM TO ADDRESS THE C01,1N¢IL ON MA'I-FERS NOT ON AGENDA
(At this time, citizens have an opportunity to discuss with the Council items not on the
regular agenda. The citizen is requested to limit their comments to five minutes. Please
note, the public may address the Council regarding specific agenda items at the time the
item is being discussed.)
12. ADJOURNMENT
MOTION: Move to adjourn the Regular Council Meeting.
Walter Fehst, City Manager
CITY COUNCIL LE'ITER
Meeting of: September 8, 1997.
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: ~ Fire
ITEM: Establish Hearing Dates BY: Chaflie Kewatt BY:
License Revocation, Rental Properties DATE: /~/~A 7
NO: _~'. ~o ~ DATE: August 29, 1997
/
Revocation or suspension of a license to operate a rental property within the City of Columbia
Heights is requested against the following owners regarding their rental property for failure to meet the
requirements of the Housing Maintenance Codes.
1. Kurt Lowenthai ............................. 1206 Circle Terrace Blvd.
2. Kurt Lowenthal ...............................1407 Circle Terrace Blvd
RECOMMENDED MOTION: Move to Establish a Hearing Date of September 22, 1997 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against the above-
named Property Owners Regarding their Rental Property.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: September 8, 1997
CONSENT
AGENDA SECTION: ORIGINATING DEPAll2~EN/F'J CITY MANAGER
ITEM: APPOINTMENT OF THE ASSISTANT CITY BY: M. Winson pt ~¢~---- BY:
ENGINEER AS ACTING CITY ENGINEER -,, DATE: September 2~t~997 DATE:
With the departure of the Public Works Director/City Engineer, it is necessary to appoint the Assistant City Engineer, Kathsjean
Young, as Acting City Engineer. This x~511 allow her to sign plans, specifications and other documents required by the State.
RECOMMENDED MOTION:
Move to appoint the Assistant City Engineer, Kathyjean Young, as the Acting City Engineer until such time as the position of
City Engineer is filled.
97-518
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 9/8/97
CONSENT ORIGINATING DEPAR' AAE :N CITY MANAGER
NO.
ITEM: AUTHORIZATION TO ATTEND TRAINING t.~)! BY: M. Winson k,~J~'- BY:
NO. ON FLEET MAINTENANCE .~ j~4' ! DATE: 9/3/97 -- t~ DATE:
The Central Garage uses a program called Fleet Maintenance to track preventative maintenance, parts inventory, vehicle history and work
orders. The program has recently been upgraded to a more powerful Windows version and we are in the process of converting the data over
to this upgraded version. Originally the money was budgeted in 1996 but was not used as the training was cancelled. Funds were re-
budgeted in the 1997 budget.
Barb Sandberg and Steve Synowczynski have requested authorization to attend training on the program in order to utilize the advanced
functions. This training is especially important for Steve Synowczynski as he recently became the Shop Foreman and Barb Sandberg
maintains the Fleet Maintenance Computer System. The training is held at the headquarters of the software developers, DP Solutions, in
Greensboro, North Carolina from October 6-10. The cost of the training and associated expenses is budgeted in 701-49950-3105 and 701-
49950-3320.
RECOMMENDED MOTION: Move to authorize the attendance of Barb Sandberg and Steve Synowcz3,nski at the Fleet Maintenance
Windows Training Course October 6-10, 1997, by DP Solutions, Inc., in Greensboro, North Carolina, and that all related expenses be
reimbursed from Funds 702-49950-3105 and 701-49950-3320.
MAW:jb
97-519
COUNCIL ACTION:
CITY CO~CIL LETTER
Meeting of: September 8, 1997
AGENDA SECTION: CONSENT ORIGINATING CITY
DEPARTMENT: MANAGER'S
NO: SPECIAL PROJECTS APPROVAL
BUL O L CTIO
0CTOB
NO:
The City of Columbia Heights is planning another fluorescent bulb collection
for residents and small businesses of Columbia Heights and the adjacent area
who are served by N.S.P. The collection will be held at the Columbia Heights
Recycling Center on Saturday, October 4, 1997 from 9 am to 1 pm.
Attached is the contract with Northern States Power Company wherein, they
agree to reimburse the City of Columbia Heights for expenses incurred by this
collection. And the City agrees to accept bulbs from residents at no charge
and to make all necessary arrangements for collection and transportation of
the spent bulbs.
This contract is similar to the previous ones the City has entered into.
RECOMMENDED MOTION: Move to authorize Mayor and City Council to enter into a
contract with NSP for the collection of spent fluorescent bulbs from
residential and small businesses in Columbia Heights and surrounding
communities served by N.S.P. Expenses related to this collection will be
reimbursed by Northern States Power Company.
COUNCIL ACTION:
FLUORESCENT/HID LAMP RECYCLING AGREEMENT
This is an agreement between Northern States Power Company (NSP), and the City of
Columbia Heights.
1. RESPONSIBILITIES OF NSP
NSP agrees that it will abide by ali of the following conditions of participation in this program:
A. NSP agrees to pay the City of Columbia Heights for costs associated with the collection
and recycling of fluorescent and HID lamps dudng its October 4th, 1997 collection event.
These costs to include the cost of labor, supplies, transportation, recycling, disposal, and
administrative costs associated with lamp Collection and recycling.
B. NSP agrees to pay the costs outlined above within thirty days of receiving an invoice from
the City of Columbia Heights for these services.
2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS
The City of Columbia Heights agrees that it will abide by all of the following conditions of
participation in this program:
A. The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at no
charge from NSP residential customers during it's October 4th, 1997 collection event.
B_.ul.bs will be accept.ed .from. r..eside...nts o.f Colu.~b. ia Heights, Fridley., and Spring Lake
~arK, and from resioems or L;oon h(apic~s an(3 u~aine wno can verify that they are NSP
customers.
B. The City of Columbia Heights agrees to assume all responsibility for the coordination of
the following tasks associated with the implementation of the collection event:
· Procurement of lamp recycling services for all lamps collected during the event.
· Procurement of waste hauling services to insure proper transport of fluorescent and HID
wastes to recycling facilities.
· Coordination of all efforts to obtain permission to use either public or private properties as
the site of the collection event.
C. The City of C.olumbia Heights.. ag. rees to..pro, v!d.e NSP. with documentation of all lamps
collected, including, but not ~im~[ed to, tne tota~ number and type of bulbs collected.
3. TERM
The term of this agreement shall be from the date of receipt until October 5th, 1997.
4. RELATIONSHIP BETWEEN THE PARTIES
Nothing in this Agreement creates or can be construed to create the relationship of
agent/principal, employer/employee, or representative between NSP and the C~ty of
Columbia Heights.
5. COMPLETE AGREEMENT
This agreement is fully merged and can only be amended in writing agreed to by all parties
hereto.
6. NOTICES
All notices under this agreement will be deemed delivered when mailed, postage prepaid, to
the other parties at theToiiowing addresses:
If to the City of Columbia Heights:
Jean Kuehn
Recycling Coordinator
City of Columbia Heights
590 40th Ave N.E.
Columbia Heights, MN 55421
If to Northern States Power Company:
Lisa R. Osacho
Northern States Power Company
414 Nicollet Mall (RS-5)
Minneapolis, MN 55401
IN WITNESS WHEREOF, the parties have caused their proper officers to execute this
agreement on the dates below written:
City of Columbia Heights
By
Date
Northern States Power Company
ate
Title
H:\FSCC99\DATA\WORD~:~.ECYCE97~COLH GHTS.DOC
FLUORESCENT/HID LAMP RECYCLING AGREEMENT
This is an agreement between Northern States Power Company (NSP), and the City of
Columbia Heights.
1. RESPONSIBILITIES OF NSP
NSP agrees that it will abide by all of the following conditions of participation in this program:
A. NSP agrees to pay the City of Columbia Heights for costs associated with the collection
and recycling of fluorescent and HID lamps during its October 4th, 1997 collection event.
These costs to include the cost of labor, supplies, transportation, recycling, disposal, and
administrative costs associated with lamp collection and recycling.
B. NSP agrees to pay the costs outlined above within thirty days of receiving an invoice from
the City of Columlsia Heights for these services.
2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS
The City of Columbia Heights agrees that it will abide by all of the following conditions of
participation in this program:
A. The City_ of Columbia Heights agrees that it will accept fluorescent and HiD lamps at no
charge from NSP residential customers during it's October 4th, 1997 collection event.
Bulbs will be accepted from residents of Columbia Heights, Fridley., and Spring Lake
Park, and from residents of Coon Rapids and Blaine who can venfy that they are NSP
customers.
B. The City of Columbia Heights agrees to assume all responsibility for the coordination of
the following tasks associated with the implementation of the collection event:
· Procurement of lamp recycling services for all lamps collected during the event.
· Procurement of waste hauling services to insure proper transport of fluorescent and HID
wastes to recycling facilities.
· Coordination of all efforts to obtain permission to use either public or private properties as
the site of the collection event.
C. The City of Columbia Heights ag. rees to pro. v!d,e NSP, with documentation of ali lamps
collected, including, but not limned to, the to~a~ number and type of bulbs collected.
3. TERM
The term of this agreement shall be from the date of receipt until October 5th, 1997.
4. RELATIONSHIP BETWEEN THE PARTIES
Nothing in this Agreement creates or can be construed to create the relationship of
agent/principal, employer/employee, or representative between NSP and the City of
Columbia Heights.
5. COMPLETE AGREEMENT
This agreement is fully merged and can only be amended in writing agreed to by all parties
hereto.
-6. NOTICES
All notices under this agreement will be deemed delivered when mailed, postage prepaid, to
the other parties at the-following addresses:
If to the City of Columbia Heights:
Jean Kuehn
Recycling Coordinator
City of Columbia Heights
590 40th Ave N.E.
Columbia Heights, MN 55421
If to Northern States Power Company:
Lisa R. Osacho
Northern States Power Company
414 Nicollet Mall (RS-5)
Minneapolis, MN 55401
IN WITNESS WHEREOF, the parties have caused their proper officers to execute this
agreement on the dates below written:
City of Columbia Heights
By
Date
Northern States Power Company
ate ,~/_~..-/! ~,
Title
H:\FSCC99\DATA\WORD\RECYCE9'ACOLH GHTS.DOC
CITY COUNCIL LETTER
Meeting of: 9/8/97
AGENDA SECTION: CONSENT ORIGINATING DEP ~,RT~ N~: CITY MANAGER
ITEM: AUTHORIZATION TO SEEK QUOTATIONS TO BY: M. Winson ~ ) BY'
The alley between Taylor Street and Fillmore Street from 45th Avenue to 46t~ Avenue has a steep drop-off on the west side near
the south end. The guard rail is in deteriorating condition and needs replacement. Replacement of the guard rail is not
specifically budgeted for; however, staff recommends Street Department funds be used.
RECOMMENDED MOTION: Move to authorize staff to seek quotations for replacement of the guard rail in the alley between
Taylor Street and Fillmore Street from 45th Avenue to 46th Avenue and funds be appropriated from 101-43121.
MAW:jb
97-512
COUNCIL ACTION:
45TH AVENUE N.E.
~Z 0
O-d 313
--
> -<
z
0 .--1
TO CITY COUNCIL SEPTEMBER 8, 1997
*.~,~d. ~i,m~ t:~ ~,cc~m~s~{sd ~lg~l{~sti~
1997 BUSINESS LICENSE AGENDA
APPROVED BY
BUILDING OFFICIAL
CONTRACTORS
*C.O Carlson Air Conditioning
*Cheery Plumbing
*Commercial Plumbing
*Countryside Heating & Cooling
*Johnson & Sons Concrete
*Pete's Water & Sewer
*Al Stobbe Homes, Inc.
*Weld & Sons Plumbing
LOCATED AT
1203 Bryant Ave. N.
P.O. Box 4261
3151 - 101st Ave. N.E.
6511 Hwy 12
12008 Oregon Circle
800 Lowry Ave. N.E.
2373 Cherrywood Road
10805 - 50th Place N.
FEES
840.00
840.00
840.00
~40.00
~40.00
840.00
840.00
840.00
license.ag
HEIGHTS ?~MEMBERS
TIM ~OWE
CO~I~ ~~~]~ A HERO
ON T]II~ ~i~$~'IAL NIGHT
SEPT. 12, 1997 7:00P.M.
COLUMBIA HEIGHTS vs MOUND WESTONKA
FOOTBALL GAME
AT
DICK BORCHARDT STADIUM
SPECIAL i-IALK TIRiE PROGRAM
HONORING TIM BOYVE- THE PERSON,
THE PUBLIC SERVANT, AND FOOTBALL
P LAYER.
PROGRAM TO INCLUDE RETIRING TIM'S JERSEY
#22.
"TRULY A MINNESOTA HERO"
GOVERNOR ARNIE CARLSON 1997
CITY OF COLUMBI~ HEIGHTS
Meeting of: September 8, 1997
AGENDA SECTION: PUBLIC HEARINGS~ ORIGINATING DEPT.:~ CITY MANAGER
NO: '/ Communit y Deve lopm%~, APPROVAL
ITEM: SECOND READING OF ORDINANCE 1354 BY: Tina Goodro~/~--/ BY: ~,~~~ ~ '
At the last City Council meeting the first reading of Ordinance 1354 was approved
regarding the sale of 4613-15 Pierce Street.
A proposal has been received and reviewed from Quality Checked Construction for the
purchase of 4613-15 Pierce Street for $t8,200. This proposal is the same amount that
the property is assessed at.
Quality Checked Construction, Inc. plans to construct a 1,080 square foot home with a
double attached garage. The floor area requirements appear to be met by this proposal.
The design of the home is similar and would blend with the new homes constructed across
on Fillmore Street. Included with this City Council letter is a copy of the Sale and
Development agreement that will be used, proposal letter from Quality Checked
Construction, and the Ordinance necessary to sell property.
RECOMMENDED MOTION: Move to.w~ve the second reading of the ordinance, there being
ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Ordlnance #1354, an ordinance amending Ordinance
#853, City Code of 1977.
EDA ACTION:
\bt\letter\council
ORDIN~NCE NO. 1354
Being an ordinance amending Ordinance No. 853, City Code of 1977,
Authorizing to convey certain real estate located at 4613-15~Pierce
Street N.E.
~The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may
convey unto Quality Checked Const-
ruction, the real property described
as follow, to wit:
That part of South 60 feet of North
180 feet of Lot 15, Block 1, Shef-
field Subdivision, Anoka County,
Minnesota.
Section 2:
Section 3:
The Mayor and City Manager are here-
with authorized to execute deeds to
effectuate the conveyance of said
real estate subject to the terms,
purchase price, and conditions spec-
ified in the attached agreement
labeled "Exhibit A."
This ordinance shall be in full
force and effect from and after
thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
Quality Checked Construction, Inc'
16300 Makah Street NW
Andover, Mn 55304
421-5221
To Ken Anderson,
We propose to purchase the lot at 4613-15 Pierce St. NE for $18,200. We
understand that the City of Columbia Heights will guarantee that the lot will be
buildable for a five coarse basement, if the city requires a ddve cut in the curb,
they will be responsible for related fees. The city will guarantee the sewer and
water connections will be to property line and not in the street. Taxes on the lot
will be prorated and on the lot only.
We understand the terms are $1000.00 down and the balance due at the
closing to the third party. The plan is to start construction as soon as the city
approves this and all necessary papers are filed.
The house plan is to be a four level 1080 sq. ft. home with double attached
garage. Plan number 86276 C.
Thank-you for your consideration and prompt action.
Sincerely,
Michael L. Vagle Pres.
SALE AND DE~ELOPHENT AGREeMeNT
I~ELATING TO
BY AND BETWEEN T~E
COLUM~I~ ~EIGHTS
ECONOMIC DEVELOP~ AUTHORITY (EDA)
- S~LE AND. DEVELOPMENT A~
THIS AGRE~"W-E/~T, made and entered into this day of
., 1997, by and bet-~een ~he Columbia Heights Economic
Development Authority, (hereinafter called the "EDA"), and
(hereinafter called ~e "Developer");
WITNESSETH THAT, in the joint and mutual exercise of
their powers and in consideration of the mutual covenants contained
herein, the parties recite and agree as follows:
Section 1. Recitals.
1.01. The ProDer~'T. The EDA now owns the property
described in t~he attached Exhibit "A", (the "Property"), located in
the City of Columbia Heights, A~noka County, Minnesota.
!.02. Facilities and Project. The Developer, in
accordance with EDA approval, plans to construct or cause to be
constructed on the Property a single family home. The Developer
shall provide the EDA with a copy of its plans and specifications
showing details on the style, e~erior architectural features,
mataria!s, color selections, etc. of the home to be constructed,
which plans and specifications shall be submitted to the EDA for
review and approval prior to ~:he issuance of any building permits
on the property by the City of Columbia Heights.
Section 2., Sa!e/~urchase of l:Touert7.
2.01. .Sa!e. The EDA agrees to sell the Property to
Developer and the Developer agrees to purchase the Property from
the EDA for the purchase price of $ . Developer shall
begin construction of the home within eighteen (!8) months of the
date of execution of this Agreement and shall complete construction
within thirty (30) months from said start date, at which time the
EDA will convey fee title to the property by Warranty Deed to
Developer.
Section 3... DevelcDer's ReDresentations. The .Developer hereby ~
.repreSents,. warrants and covenants to the EDA that: ~
3..01 -'ComDllance. The Developer will-comply with and"--.
' duly and promptly perform 'all ..cf its. obligations under this
· Agreement and all related documents and instruments." Developer
will also comply with all State and local· codes/ordinances..
4.03. New Co~s~%~=~ion. Developer shali Me solely responsi~
· ble fo=' ~e cons~ion, m~k~=~g ~d sale of ~e, s~gle f~ily home-
on ~e P=ope~y. The min~ selling 9rice (or estimated m~ke~ ~!ue
.:. if homesteaded and no= sold) of said home shall be SSS,O00.
4.02 Floor Plan. Developer will be responsible for
submitting to the EPA, and obtaining pre, approval of the. floor plan
and front elevation of the home proposed to be constructed on the
Property. Said pre-approval must be obtained before the City of
Columbia Heights will issue any building permits to Developer.
4.03 Fees and Char~es. The Developer will pay, when due,
all pe-~mit fees, connection charges, user charges or other charges
lawfully imposed by the City of Coium~ia Heights with respect to the
Property. Upon conveyance of the Proper~y by the EDA, Developer
agrees to be responsible for payment of all recording fees and
transfer taxes resulting from the transfer of the Property.
4.04 Existinq Improvements. The Developer will be
responsible for removing any existing structure, foundation anddebris
from the property and will assure that water and sewer services are
stubbed to the boulevard at no cost to the EDA. The Property is
currently is currently vacant of any structure(s).
Section 5. ED~ Undertakings.
Section 6. Default.
6.01. Default. The failure to meet any condition of ~his
Agreement shall be an event of default.
6.02. Remedies. If an event of default occurs and is not
c'~ed within 30 days of receiving written notice of said default, the
EDA may take one or more of the following actions:.
.check, or money
'purchase price
s~spend performance under this Agreement;
terminate the Agreement, thereby rendering void
'any promises or approvals contained in this
Agreement;
retain bidder"guarantee' submitted~ as cash,.-cashier's
order'in the amount of 5% of the
(bid price).
~e£ther del£vered personall~F o~ mailed by' ce_---tif'~ad mail, postage' ':'
prepaid,
addressed to ~he par~:£es at the fol~owing, addxesse~:-
Columbia Heights'Economic Development Authority
590 40thAvenue N.E.
Col~mhia Heights, MN 55421-3878
IN WITNESS WHEREOF, ~he EDA and Developer have caused this
Agreement to be executed the day and year first above %rri=ten.
COLUMB L~ 5EIGHTS
ECONOMIC DEVELOPMENT AUTHORITY
By:
Its: President
By:
Walt Fehst
Executive Director
By:
Developer
.STATE OF MI~r~-ESOTA )
) SS.
' 'COUNTY' OF ANOKA )
On this day of
- within and for said County,.
:being by me duly sworn, did-'say that he/she is
.-., .',r~.me~- t2~.~th~ '.foregoin. g ihs~en~,- the Presiden= of the Colmmbia
.... -_..': Heights'Economic Developmen~.~u~hori~, a ~6d~ corporate and politic
~ ._.': ,un. der~he l~ws.of,~he S=a~e of Hinnesbta, and t hat this instrument was
".]~? ~':?Ys~gned as h£s/her free'ac~'and deed. ' '" '.
'--. -:'-/,'.:/5 ......
· ." "~;..,' .-'. "':: ~.f-.i(':-'f..- '.' "' .;'.,:.
'":-.._' ? ;' ",'"_ .. '_ -' -, - ]' .':.-' ' :: ._.. _. Notary Public
· 1997,'her°re me, a Notary Public
appeared to me' personally known, who,~
STATE OF MINNESOTA ).
cou~ oF" ~OKA
On this day of , 1997, before me, a Notary Public'
withih and for said County, appeared to me personally known, who,~
being by me duly sworn, ~id say that he is
n~med in the foregoing inst~Lunent, the Executive Director .of the
Colu=bia Heights Economic Development Authority, _a body corporate and
politic under t_he laws of the State of Minnesota, and-that this
instrumen~ was signed as his free act and deed.
Notary Public
STATE OF HI~NESOTA )
COUNTY OF ANOKA )
On this day of , 1997, before me, a Notary Public
within and for said County, appeared to me personally known, who,
being by me duly sworn, did say that he/she is
n~ed in the foregoing ins~-ument, and that this instrLunent was signed
as his/her free ac= and deed.
Notary Public
' :" i- .-'.". "%" .... -'.-
CITY COUNCIL LETTER
MEETING OF: SEPTEMBER 8~ 1997
AGENDA SECTION: ITEHS FOR C0NSIDERATi0N ORIGINATING DEPT.: CITY MANAGER
NO: ~;. Other Ordinances & Resol. FINANCE APPROVAL
ITEM: Being a Resolution Adopting a BY: WILLIAM ELRIh[I~J BY:
Proposed Budget, Setting the City,
EDA, and HRA Proposed Local Lew, DATE: 8/27/97
and Establishing a Budget Hearing
Date for Prope~y Taxes Payable in
At the work session of September 4, 1997, the City Council reviewed the proposed 1998 budget and the proposed
local levy for 1998. Under the current law, it is necessary for the City to certify a proposed levy, proposed budget,
and a public Truth in Taxation hearing date to the County Auditor by September 15th. On or before December
29, 1997, the City must certify a final levy to the County Auditor. The final levy can be less than the proposed levy
but it cannot be more than the proposed levy.
In addition to the City's local levy, the County collects and distributes to cities an area-wide fiscal disparities tax.
This area-wide tax increased last year, and it is currently estimated that there may be a slight increase for 1998.
For budgeting purposes, we have used $847,632 for area-wide tax in 1998. The final area-wide tax figure will be
available prior to the City's adoption of a final tax levy. The attached resolution includes the current maximum
estimated area-wide tax amount and the City ManageCs proposed local levy.
Under Minnesota state statutes, the City's public budget headng date cannot conflict with the dates of the
County's, school district's, or metropolitan agencies' hearings. Listed below is a schedule of their headng dates.
The City can hold their hearing on any other date between November 29th, and December 20, 1997.
Anoka County
School District 13
Metropolitan Agencies
Headnq Date
December 9
December 2
December 1
Reconvening Date
December 16
December 15
December 8
The resolution also ratifies the Housing and Redevelopment Authority tax levy of $72,192, the Economic
Development Authority tax levy of $99,000, and establishes the budget hearing date.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for
the public.
RECOMMENDED MOTION: Move to adopt Resolution 97- , Being a Resolution Adopting a Proposed Budget,
Setting the City, HRA, and EDA Proposed Local Levy, and Establishing a Budget Headng Date for Property Taxes
Payable in 1998, with the total levy set at $3,201,434 and the Truth in Taxation headng date of December 10,
1997.
We:dh/9708273
Attachments: Sivanich letter of 8/15/97
COUNCIL ACTION:
RESOLUTION 97- ~
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
ADOPTING A PROPOSED BUDGET, SETTING THE CITY, HRA AND EDA PROPOSED LOCAL LEVY, AND ESTABLISHING A
BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 1998
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA:
that the following is hereby adopted by the City of Columbia Heights.
Section A. The proposed budget for the City of Columbia Heights for the year 1998 is hereby approved and adopted with appropriations
for each of the funds as listed below.
Expense
General Fund 7,699,775
Community Development Admin. 229,266
CDGB/HOME 321,231
Parkview Villa North 289,327
Parkview Villa South 158,913
EDA 1,061,865
Section 8 Housing 301,434
Rental Property 51,287
H RA 83,192
State Aid 142,159
Cable Television Fund 149,252
Library 493,129
Dare Project 8,950
Police Grant 84,240
Fast Cops 56,371
Capital Improvements Fund 883,000
Infrastructure 157,500
Capital Equipment Replacement Funds 659,505
Central Garage Fund 374,892
Liquor Fund 6,246,753
Water Utility Fund 1,384,455
Sewer Utility Fund 1,204,914
Refuse Fund 1,435,539
Water & Sewer Construction 414,000
Energy Management 332,541
Data Processing 153,213
Police/Fire Contingencies Reserve 125,000
Debt Service Fund 2,401,910
Total Expense Including Interfund Transfers 26,903,613
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general
ad valorem tax levies, as hereinafter set forth for the year 1998:
Revenue Available
General Fund 7,699,775
Community Development Admin. 229,266
CDGB/HOME 321,231
Parkview Villa North 289,327
Parkview Villa South 158,913
EDA 1,061,865
Section 8 Housing 301,434
Rental Property 51,287
HRA 83,192
State Aid 142,159
Cable Television Fund 149,252
Library 493,129
Dare Project 8,950
Police Grant 84,240
Fast Cops 56,371
Capital Improvements Fund 883,000
Infrastructure 157,500
Capital Equipment Replacement Funds 659,505
Central Garage Fund 374,892
Liquor Fund 6,246,753
Water Utility Fund 1,384,455
Sewer Utility Fund 1,204,914
Refuse Fund 1,435,539
Water & Sewer Construction 414,000
Energy Management
Data Processing
Police/Fire Contingencies Reserve
Debt Service Fund
Total Revenue Including interfund Transfers
332,541
153,213
125,000
2,401,91 0
26,903,613
Section C. The following sums of money are levied for the current year, collectable in 1998, upon the taxable property in
said City of Columbia Heights, for the following purposes:
Estimated Area-Wide
Estimated Genenal Fund Levy
Estimated Library Fund Levy
Estimated EDA Fund Levy
Estimated Special Levy
Total Proposed Levy
847,632
1,745,372
443,145
99,000
66,285
3,201,434
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority
Tax Levy for fiscal year 1998 in the amount of $72,192.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget hearing
shall be held on December 10th, at 7:00 P.M. in the City Council Chambers.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota.
Approved this 8th day of September 1997
Offered By:
Seconded By:
Roll Call:
Joseph S. Stu~evant, Mayor
Jo-Anne Student, Council Secretary
F:',,HOM ~J EAN.A\BU DG ET98'tS U M'~RES
COUNTY OF ANOKA
DIVISION OF PROPERTY RECORDS AND TAXATION
F~dw~d~
GOVERNMENTCENTER. 21003RDAVENUE~~A,~'55303
gust 15. 1997
Joseph S. Stur~evant
City of Col~ia Heights ~ ~%q~ '
Col~i, .eights. ~ 55421
Dear Mayor Sturdevant: _~ %-~u='"~.
The Truth in Taxation law, M.S. 275.065 re~res cities
hold a p~lic budget hearing for property taxes payable in
the year 199~. The dates for ~his hearing cannot conflict
with the initial hearing set by the county, metropolitan
agencies or the school districts located in your city.
However, your continuation hearing ~ conflict with the
continuation hearing of another taxing district. These
hearings must be held between Nov~er 29 and Dec~er 20.
The continuation hearing must be at least 5 but no more than
14 business days after your initial hearing. The following
taxing districts within your city have set the following
hearing dates:
TAXING HEARING
Anoka County .............. December
Metropolitan agencies ..... December
School District %13 ....... December
RECONVENING
9 ....... December 16
1 ....... December 8
2 ....... December 15
With this information you can now set the initial date for
your public hearing and a date for recommencing the meeting,
if necessary. In addition, the time and location of the
initial meeting, the phone number an interested taxpayer may
call and your payable 1998 certified proposed property tax
levy is due on or before September 15, 1997. I have
enclosed a certification form for your convenience.
If you have any questions concerning the Truth in Taxation
process, please contact me at 323-5438.
Sincerely,
Dick Sivanich
Manager, Property Tax Support Services
c Manager/Administrator
Affirmative Action / Equal Opportunity Employer
CITY COUNCIL LETTER
Meeting of:. 9/8/97
AGENDA SECTION: ITEMS FOR CONS ! DERAT! ON
NO' ~ B i d Co n s i d e r a t ions ORIGINATING DEP3/~ TMF1~T: CITY I~kNAGER
ITEM: AWARD CONTRACT FOR MANHOLE .'[ n ~-,.~- ~- -
The 1997 Sewer Construction Budget includes $9,000 for mamhole rehabilitation work. Staff has solicited quotes from firms
doing this type of work for the rehabilitation of three manholes. The manholes to be rehabilitated am located at 38~ and 3fa, 38m
and 2 ½ and 43~a and Quincy. The manholes are structurally stable but have excessive cracking and infiltration. By lining the
manholes at this time their life expectancy will be increased 20-25 years. Staff has estimated the replacement cost of these
manholes using city forces at $6,000 each.
The bids received are as follows:
Visu-sewer $7,822.00
Infratech $11,400.00
Staff recommends awarding the project to Visu-sewer.
RECOMMENDED MOTION:
Move to accept the proposal of Visu-se;ver for the rehabilitation of three manholes based on their proposal of August 5, 1997 in
estimated amount of $7,800.00; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the
same, funding to be from the Sewer Capital Improvement Fund 652-49499-5130.
MAW:jb
97-517
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 9/8/97
AGENDA SECTION: I TENS FOR CONS!ID ERATI 01't ORIGINATING DEPARTMenT: CITY MANAGER
NO: ~ Bid Cons | derat|ons PUBLIC WORKS D ~ [~...-- o~~/~
ITEM: AWARD OF RETAINING WALL ) BY: M. Winso, ~1~[~-- 'BY: ~
CONSTRUCTION ~", ~, ~ DATE: 9/2/97 --ir DATE: ~/~Z-/~7
On August 11, 1997, Council authorized staffto seek bids to replace or construct retaining xvalls on City right-of-way from 1316
to 1328 44th Avenue N.E. and on 40~ Avenue N.E. at 4001 Arthur Street.
Specificaitons were requested by 7 companies. Txvo sealed bids were received for the bid opening on August 29, 1997, at 1:00
P.M. The low bid was submitted by Sunram Construction, Inc. and totaled $46,573.60. This was less than the Engineer's
Estimate. Municipal State Aid Street construction funds will be used for the project.
RECOMMENDED MOTION: Move to axvard the retaining wall construction on 44t~ Avenue and 40th Avenue, Municipal Project
#9530 and #9606 to Sunram Construction, Inc. of Comoran, Minnesota, based upon their Iow, responsible, qualified bid in the
amount of $46,573.60 to be appropriated from Fund 402; and, furthermore, to authorize the Mayor and City Manager to enter
into an agreement for the same.
MAW:jb
97-513
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
Meeting of: September 8, 1997
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPT.:~ CITY MANAGER
NO: ~ 0theF BusTness comm. Devel. Dept. ft~ APPROVAL .
ITEM: REQU[ST FOR SECOND FREE STANDIN BY: Tina Goodro~ BY:
NO:
The Planning and Zoning Commission reviewed the request of Partick
Fisher, Manager of the Columbia Heights Mall, who is requesting a sign
variance to add a second freestanding sign at the Columbia Heights
Shopping Center at 4001 Central Avenue for a proposed new tenant, NAPA
Auto Parts Store, who is currently looking at leasing space on the north
side of the mall where Marshall's was located. A site plan shows the
proposed location of the second freestanding sign. The site plan also
shows the area that would be leased by NAPA. This side of the mall
(north side) does not face Central Avenue and this is also the reason
Mr. Fisher is requesting the variance as this space is "almost hidden
from traffic." Mr. Fisher claims he has had difficultly with getting a
tenant interested in this space due to the lack of visibility and that
additional signage is the only way to resolve this problem. Mr. Fisher
is also requesting letters on the building for this space. Drawings
with dimensions for the proposed pylon sign and wall signage are
included with the packet. Symbols and lettering are counted in the
total signage, and decorative bars or neon lights are not included in
the count.
When considering a sign variance, the type of signage allowed by
ordinance and amount of existing signage on site must be researched.
The sign ordinance is designed to permit certain signs based on the
zoning district and type of building. This ordinance also puts
restrictions as far as total square footage allowed on these permitted
signs.
Section 9.117A(9) (iv) deals with shopping center signage specifically
and allows "one area identification sign for each shopping center not to
exceed one hundred (100) square feet per surface and limited to four
surfaces; one wall sign for each primary use business, not to exceed one
(100) square foot per surface and limited to one surface." This section
of the signage ordinance is the only language that deals with shopping
centers. The Ordinance allows an identification sign for the shopping
center, but does not mention using this sign to list every tenant. An
identification sign is defined in Section 9.117A(1)(z) as "a sign which
is limited to the name, address and number of a building, structure,
institution, or person in addition to the activity carried on in the
building structure or institution, or the occupation of the person."
COUNCIL ACTION:
CITY OF COLUMBI~ HEIGHTS
Meeting of: September 8, 1997
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: Comm. Devel. Dept. APPROVAL
ITEM: BY: Tina Goodroad BY:
NO: DATE: Sept. 4, 1997
Page 2
The intent of the identification sign is to identify the mall and its
location. The wall signage allotment per tenant is to advertise the
location of each business within the shopping center or mall. That way
a business located in the mall can use that as their address and
location for their customers. Shopping centers and malls are not
designed to have a separate pylon for each tenant.
With this understanding of what is allowed, we must review the
restrictions to this. First of all, the identification sign is limited
to 100 square feet. The building permit records show that the size of
the existing sign is 12'8" X 18' totaling 216 square feet. The
identification sign was granted a nine (9) foot variance by the City
Council for height on October 10, 1988. The owner requested this
variance and a variance on the size of the sign from the Planning and
Zoning Commission in October 1988 and was denied. The only variance
approved was through an appeal and the height variance was granted, not
a variance on the size. Copies of minutes are included for review.
The wall signage is limited to 100 square foot maximum, however, Section
9.117A(9) (c) (i) states that "total sign area shall not exceed two (2)
square feet for each front of building or structure. In the case of
multiple occupancy, the wall surface for each tenant, user or owner
shall include only the surface area on an exterior facade of the
premises occupied by such tenant, user or owner." This means that if a
tenant space is only 30 feet in width, the maximum amount of wall
signage is 60 feet not 100 square feet. If a tenant space is 60 feet,
two times this would be 120 square feet, however, the maximum amount of
wall signage cannot exceed 100 square feet. I checked each wall sign as
far as what is recorded in the property records compared to the maximum
allowed and found only one out of conformance. Minnesota Fabrics leases
space 60 feet wide. Thus, their maximum for wall signage is 100 square
feet. Our records show a wall sign of 3' X 37' for a total of 111
square foot, eleven feet over the maximum allowed. If signage has been
changed and a permit was not received, this information may not be
accurate. Thus, this site has two signs that are non-conforming, the
identification sign and one wall sign.
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
Meeting of: September 8, 1997
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: Comm. Devel. Dept. APPROVAL
ITEM: BY: Tina Goodroad BY:
NO: DATE: Sept. 3, 1997
Page 3
In researching this request, staff did find evidence that in 1981 and
1983 sign variances were approved for businesses at the north end
location. A second freestanding sign in addition to the permitted area
identification sign was granted on the basis of undue hardship due to
the unique shape of the lot which limits visibility of the north end of
the shopping center. This sign is still standing and is vacant. It is
approximately 42 square feet in size and is located just north of the
doors to the Old Marshall's location. City Council could allow the
continued use of this sign as a variance has been approved. Because Mr.
Fisher is requesting a second sign on Central Avenue a new variance
would be requested. The maximum amount of a second free standing sign
would be restricted to 75 square feet and must be located 150 feet from
the existing identification sign.
Planning and Zoning Commission discussed this issue and felt that due to
the unique configuration of the mall and how the north end lacks
visibility from Central Avenue that this is enough of a hardship to
grant the variance request for a second freestanding sign along Central
Avenue if the second freestanding sign, now in existence, is removed.
They made this recommendation and limited the sign to seventy-five
square feet. In this decision the Commissioners did nothinq with the
issue of the non-conforming signs in existence. The Commissioners also
tied this approval to the fact that no other freestanding signs will be
permitted for any business located at the north end of the mall and the
owner/manager of the mall must determine the use of this sign between
those businesses located at this north end. By tying this approval for
a second freestanding to just the north end of the mall they are leaving
the window open for more variance requests from other mall tenants
located other then at the north end. The approval may have been more
effective if the second freestanding sign was approved for the entire
mall without any future consideration of allowing another freestanding
sign at the site.
Planning and Zoning Commissioners approved this variance with the
following stipulations: the second freestanding sign is limited to
seventy-five (75) square feet, must be located at least 150 feet from
existing identification sign, existing freestanding sign located in
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
Meeting of: September 8, 1997
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: Con, no Devel. Dept. APPROVAL
ITEM: BY: Tina Goodroad BY:
NO: DATE: Sept. 4, 1997
Page 4
front of the old Marshall's location be removed and this approval is
tied to the fact that no other freestanding signs be permitted for
business located at the north end of the mall and that the owner/manager
must determine the use of this sign. This was approved by Planning and
Zoning with a 3 to 1 vote.
Because non-conforming sign exists at this site staff suggested to
Planning and Zoning either denying or tabling the variance request until
the non-conforming signs were dealt with. Staff suggests the same to
City Council.
RECOMMENDED MOTION: Move to deny the request for a second freestanding
sign as the property currently contains two non-conforming signs.
ALTERNATE MOTION: Move to approve a second freestanding sign to be
located along Central Avenue at 4001 Central Avenue limited to seventy-
five (75) square feet and must be located 150 feet from existing
identification sign. The existing freestanding sign located at the
north end of the mall must be removed and this approval is the final
freestanding sign to be approved for businesses located at the north end
of the mall; the owner/manager must determine the use of this sign
between these businesses.
COUNCIL ACTION:
\bt\letter\council
CITY OF COLUMBIA HEIGHTS
Application For:
RezoninE
Variance
Privacy Fence
Conditional Use Permit
Subdivision Approval
Site Plan Approval
Other
Application Date: ~'
Fee: /oO, Date Paid
1. Street Address of Subject Property: 4001 Central Avenue N.E,
2. Legal Description of Subject Property:
3. Applicant: 4.
Name: Wolf Pack Properties - Property Mgr
Address: 3647 McKinley Street-_ N.E.
Minneapolis, MN 55418
Phone: 612-781-3184
Owner:
Name: Americana Bank
Address: 5050 France Avenue So.
Edina, MN 55410
Phone: 970-01 ?O
Description of Request: See attached letter
Zoning:
Applicable City Ordinance Number
Present Zoning.
Present Use
Section
Proposed Zoning
Proposed Use
7. Reason for Request: See attached letter
Exhibits Submitted (maps, diagrams, etc.).
Acknowledgment and Signature: The undersigned hereby represents upon all of the
penalties of law, for the purpose of inducing the City of Columbia Heights to take the
action herein requested, that all statements herein are true and that all work herein
mentioned will be done in accordance with the Ordinances of the City of Columbia Heights
and the laws of the State of Minnesota.
Taken By:
RECORD OF ACTIOI~ TAKEN BY PLANNING & ZONING COMMISSION
Application For
Date: Case No.:
Plannlng Commlsslon Recommendations:
On the day of 1~ , the action requested in the foregoing petlti~n
was Approved Denied subject to the following conditions:
Planning and Zoning Administrator:
CITY COUNCIL ACTION
Approved Denied by the City Council this__day of 1~ ,
Subject to the following condltions:
Application on Planning Com~nission Agenda
Planning Coramlssion Postponed to
Planning Commlsslon Action
Appllcatlon on Counc11 Agenda
Council Postponed to
~ubllc Hearing
City Counc11 Action
Buildlng Department Notified
Appllcant Notified
Adjacent Property Owners Notified
Chronology Completed By
Date
Note: Attached excerpt from City Council Minutes
PROPERTIES
INC.
MEMO
TO:
FROM:
RE:
DATE:
Planning & Zoning Commission
Patrick W. Fischer
Manager of Columbia Heights Mall
SlGNAGE FOR NAPA AUTO PARTS STORE
August 15, 1997
A new proposed tenant, NAPA Auto Parts Store, is looking to lease space in the
approximate area shown on the print marked Exhibit A in the Columbia Heights Mall.
The Columbia Heights Mall is requesting a sign variance to add a pole sign to the
exterior of 'its property on Central Avenue for this tenant. The sign size and dimension
is marked Exhibit B. You will note this is the former Marshalls space. The reason the
tenant needs the sign is that it is located away from Central avenue and down in a
lower area so it is almost hidden from traffic. This was a problem Marshalls had also.
The sign will give it visibility and make it a viable location. Without the sign, it is highly
unlikely the tenant will go into the space. It has been difficult to interest a tenant in this
space because of the lack of visibility and this is the only way to increase the visibility.
We are also asking for a variance to put in larger letters on the building for the sign
labeled Exhibit C to help give the store exposure.
3647 McKinley Street N.E., Minneapolis, Minnesota, 55418
Telephone: 612-781-3't84 /FAX: 6~2-78~-3670
PLANNING AND ZONING COMMISSION
REGULAR MEETING - MINUTES
September l, 1981
Page 5
Mr. Nelson has not received the necessary signatures of consent from his neighbors.
Chairman Stenberg asked Mr. Nelson if he would agree to construct the fence off
the easement if there was a chance the request would be denied. Mr. Nelson stated
he would not move the fence in five feet, however, he would agree to moving it
in two and one-half (2½) feet as the swale is on his property 2½ feet and the other
half on the neighbors property.
Robert Hunstad, 1166 Borealis Lane, stated he did not object to the fence but
he did not sign the consent form as he was concerned about the allowances for
maintaining the fence and the swale.
Lee Stauch, 1155 Khyber, was concerned about the fence and grass maintenance and
also the maintenance of the swale.
Motion by Parsons, seconded by Markow, to recommend to the City C0uncil the
approval of the special purpose fence contingent upon the fence being constructed
off the five (5) foot easement and the signatures of consent from the neighbors
be obtained. Roll Call: Parsons, Szymczak, Stenberg - Aye; Markow - Nay.
**This case will be presented at the City Council meeting of September 1¢ 1981.
Public Hearing
Special Purpose Fence
Case #8109-39
Minneapolis Electric Steel Castings
3901 University Ave. N.E.
Columbia Heights, Mn. 55421
Minneapolis Electric Steel Castings has requested their case to be tabled for
action until further notice.
Go
Public Hearing
Variance/Site Plan Approval
Case #8109-40
Terry Evanson Properties
3550 Lexington Ave. N., Suite 104
St. Paul, Mn. 55112
David Todd Runyon and Gary Vogel, architects, were present to request site plan
approval and approval of four variances to construct a 91, 680 square foot one-
story retail center between 40th and 41st Avenues al'ong Central Avenue and a
q?.o00 souare foot six-story office building between Gould Avenue and 40th Avenue.
A small model of the two development proposals was presented.
The variances requested are as listed:
1.~ A five (5) foot variance on the length of 40 parking stalls.
2. A thirty (30) foot variance on the setback of loading zones from residential
property.
3. A variance waiving the twenty (20) foot wide green buffer zone.
4. A variance permitting two (2) free-standing signs on the retail site.
Mr. Carlson stated the Public Works Director and City Engineer have reviewed the
plans amd found the grading plan to be acceptable as a whole. The only concern
PLANNING AND ZONING COMMISSION
REGULAR MEETING - MINUTES
September 1, 19~1
Page 6
is a thirteen (13) foot elevation difference between the retail center and the
60 unit condominiums. A series of retaining walls have been proposed.
Water drainage from the north parking lot will flow into the storm drain in
41st Avenue and the rest of the retail centers and office buildings water will
flow into the storm drain in 40th Avenue. Catch basins are located in the parking
lots and are acceptable to the City Engineer. The City Engineer is requiring
twelve inch piping on the proposed eight (8) inch storm drains.
Landscaping on the office building site is sufficient, however, Mr. Carlson
stated the retail center is much larger and will be 93.4% covered by hard
surfaces leaving very little space for landscaping. Mr. Carlson stated he is
requiring 200 square feet of interior parking lot landscaping for each 20 parking
spaces and two trees per landscape island. Such a large parking area needs
all the landscaping possible to soften its visual effects. Perimeter landscaping
is restricted to very narrow strips. Mr. Carlson stated he and the City Forestor
are requiring the developer to plant trees at 40 foot intervals, in keeping
with City policy on boulevard plantings. Where possible, the perimeter areas
will be bermed and shrubbery will be planted instead of grass as shrubbery is
more easily maintained.
There was not any landscaping planned between the retail center and the
condominium site because P.J. Gaughan wants to landscape the area to his
satisfaction. Landscaping also has not been proposed along Central Avenue
because the H.R.A. landscape architects will design that area. The area behind
the retail center will be heavily planted with eight (8) foot high evergreens
to provide a workable buffer between the commercial building and the senior
citizen highrise.
Mr. Carlson suggested postponing the approval of the landscaping plan until the
Central Avenue landscaping strip and the area between the condominiums and the
retail center have been compl, eted. The reason for this would be to allow some
flexibility to make alterations.
The Traffic Commission has reviewed the plans and approved them. The intersections
of 41st and Central Avenues and 40th and Central Avenues are being redesigned
to permit right turn lanes.
The parking requirements for both facilities have been met. In order to accommodate
the large number of parking spaces for the retail center on the limited space,
the architects were forced to incorporate forty (40) fifteen foot long parking
stalls along Central Avenue. The spaces could accommodate seventeen (17) foot
long cars because cars hang over the curb by two feet. These speaces, which
would only be used during high business volume times, should be designated for
compact cars only.
All loading facilities for both the retail center and office building will be
adequately screened or enclosed. The loading facilities are adequate. The
major loading facility will be for the grocery store and will be incorporated
inside the building.
PLANNING AND ZONING COMMISSION
REGULAR MEETING - MINUTES
September l, 1981
Page 7
There will be one free-standing sign on the office site indicating the banking
facility. Two free-standing signs are being proposed for the retail center,
one identifying the center itself and the other identifying the grocery store on
the north side of the center. Because of the unique shape of the center, the
grocery store will only have twenty feet of frontage on Central Avenue. The
free-standing sign is needed to improve the visibility of the grocery store.
The maximum permissible square footage of signage for the retail center would
be 1,110 square feet. Signage of the retail center building will be uniform
and be mounted on the upper facade area of the building.
Motion by Szymczak, seconded by Markow, to approve the site plan with the exception
of the landscaping plan and to recommend to the City Council the approval of the
variances as requested. Roll Call: All Ayes.
Old Business: Mr. Carlson explained to the Commission the reason the Silver
Lake Clinic rezoning request did not appear on this months agenda was because
there was not much evidence available for a presentation. Engineering and the
architects for the Silver Lake Clinic are to work out a solution to the water
problem for a possible presentation at the special meeting scheduled for
September 15, 1981 at 7:00 p.m.
New Business: Dragon House Restaurant. At the request of the owners of the
Dragon House Restaurant, Mr. Carlson made an informal presentation of their
proposal for a possible addition to their restaurant. After some discussion
regarding the plans, it was determined that, without the proper parking
allowances, the Commission could not recommend approval of any plans for an
addition. It was suggested the owners approach the City regarding the use of
the Anoka County parking lot.
Science, Technology and Energy Commission. Mr. Carlson informed the Commission
that he had met with the Science, Technology and Energy Commission to discuss
possible zoning code changes and implications regarding solar panels and solar
access rights. Mr. Carlson stated this newly created Commission is looking for
some direction from the Planning and Zoning Commission. The Commissioners
were in favor of what the Science, Technology and Energy Commission is doing
and directed Mr. Carlson to keep them informed on what they can do.
Motion by Szymczak, seconded by Markow, to adjourn the meeting at 10:10 p.m.
Respectfully submitted,
Ka'thryn R: Pepin
Sec reta ry
September lq, 1981
pa~e 1~
3. Paul Nelson, 1158 Borealis Lane Special'Purpose Fence
H~tion by Heintz, second by Hentges to grant the request for a speclal purpose fence,
~. 'ecommended by the Planning and Zoning Commission, at 1158 Borealls Lane. Ro11 call:
Ali ayes _ _
4. Terry Evenson Properties, 3550 Lexington Ave. N. Variances
The City Hanager and City Planner reviewed ali of the reasons for variances being re-
quested. The variances being requested are as
1) A five foot var!apce on the length of 40 parking stalls;
2) A thirty foot variance on the setback of the loading zones from residential property;
3) A variance waiving the twenty foot wide green buffer zone behind the retall center, and;
4) A variance permitting two free standing signs on the retail site.
Hotion by Hentges, second by Heintz to grant the request for the four variances as recom-
mended by theiPlanning and Zoning Commission. Roll call: Logacz, Heintz, Hentges, Nawrocki--
aye Norberg--abstain
Traffic Commission
1. Placement of Stop Signs
Motion by Heintz, second by Hentges to concur with the Traffic Commission recommendation
to erect stop signs on 41st Avenue at Tyler Street to stop traffic flow east and west.
Roll call: A11 ayes There had been a letter received from concerned citizens about this
2. Alley Between Mill Street and Jefferson Street
Motion by Helntz, second by Logacz as recommended by the Traffic Commission to make the
alley that runs from Mill Street east to Jefferson Street one way going east. Roli call:
~'' ayes
3- Alley'B~tween Jackson Street and Van Buren Street south of 40th Avenue
Motion by Hentges, second by Heintz as recommended by the Traffic Commission that the
alley between Jackson Street and Van Buren Street be one way south from 40th Avenue to
the alley running west to Jackson Street. Ro11 call: Logacz, Heintz, Hentges, Nawrocki--
aye Norberg--abstain
4.Placement of Limited Time Parking Signs
Motion by Hentges, second by Heintz to authorize the placement of thirty minute parking
signs on the south side of 40th Avenue from Jackson Street to Van Buren Street as rec-
ommended by the Traffic Commission. Roll call: All ayes
c. National League of Cities Conference
This conference is scheduled for November 29th to December 2nd in Detroit, Michigan.
This was an informational item.
d. Columbia Heights Fire Cadets
A Thank You note from the Columbia Heights Fire Cadets was received for the Valley Fair
outing they had received as a gesture of appreciation. This was an informational item.
Old and New Business
a. Old Business
1. Burger King, 3939 Central Avenue Privacy Fence
'ion by Norberg, second by Heintz to table tile appeal of the Plannlng and Zoning Com-
.~ .ssion by Burger King Corporation, 3~39 Central Avenue, with regard to the privacy fence
until a later date. Ro11 call: All ayes
,PLANNING~AND ZONING COMMISSION
REGULAR MEETING - MINUTES
~February 1, 1983
'Page 3
Do
Public Hearing
Variance
Case #8302-06
Edward Ernst
1337 N.E. 43½ Avenue
Columbia Heights, Mn. 55421
Mr. Goranson presented Mr. Ernst's request for a twenty-two (22)foot front yard
setback variance to allow the construction of a 22'x22' attached garage on the
front of his house at 1337 N.E. 43½ Avenue. Mr..Ernst's reason fOr the request
is because the present driveway approach to the existing garage is very difficult
to use during the winter due to the 25% slope. Mr. Goranson informed the Commission
if the variance is granted, Mr. Ernst would only have a three (3) foot front yard
and a total of thirteen (13) feet from the curb to the front of the garage which
would not be sufficient room to park a standard size vehicle.
Terry Lamb, architect for Mr. Ernst, presented a model and drawings of the proposed
garage and pictures of the existing garage and the problem driveway.
Chairman Stenberg stated by granting the variance, the garage would set farther
foreward on the lot than any of the other residences in the neighborhood.
Motion by Heintz, seconded by Markow, to deny the variance request as a hardship
is not evident, there would not be sufficient room in front of the garage to
park a vehicle and the residence would set farther foreward on the lot than any
of the surrounding homes. Roll Call: All Ayes.
Eo
Public Hearing
Variance
Case #8302-07
Columbia Heights Mall
4001 Central Avenue NE.
Columbia Heights, Mn. 55421
Mr. Stutz presented the request of the Columbia Heights Mall owners for a sixteen
(16) foot height variance to allow the construction of a thirty-six (36) foot
high freestanding area identification sign to be located approximately two hundred
(200) feet south of 41st Avenue in the boulevard area between Central Avenue and
the Mall's parking lot.
Gary Vogel,architect, described the proposed pylon sign. He expressed the necessity
for the thirty-six foot height due to the visual obstruction of banners, trees
and streetlights which will be part of a streetscaping plan that has been approved
and adopted by the H.R.A. for the Downtown area. Mr. Vogel and Jim Ruvelson,
designer of the sign, felt this case warranted a hardship due to 'the unusual
shape of the shopping center and the visual obstructions caused by the street-
scaping project.
Discussion followed pertaining to whether or not there was a hardship to consider.
Mr. Kalina stated the definition of a hardship according to the Zoning Ordinance
is the narrowness,'shallowness or shape of a lot~ exceptional topography, soil
conditions, tree number or location, or water conditions. It would be up to the
Commission to determine whether one of these factors exist.
.PLANNING AND ZONING COMMISSION
REGULAR MEETING - MINUTES
~ebruary 1, ~9~3
Page 4
Commissioner Markow stated that at the time the H.R.A. gave a presentation to
the Commission of the proposed streetscaping plan, owners of businesses on the
west side of Central Avenue asked if the trees would block their wall signs.
It was stated at the meeting that the banners and trees, etc. would not block
any of the s.ignage on the buildings on the west side of Central. The trees would
be trimmed to maintain a certain height and allow visibility.
Councilman Hovland felt if a variance would be granted to allow the requested
height of this sign, someone else will want one higher, etc., until there
would be no end to variance requests to the sign ordinance. He stated, and
Chairman Stenberg agreed, many hours were put in to amending the sign ordinance.
Members from sign companys did sit in on the work sessions and did have input
on the amendments. This sign'code was drawn up in the existing manner for a
purpose and it would not be feasible to go against the ordinance that was so
recently reworked.
Motion by Heintz, seconded by Nixson, to recommend to the City CoUncil to approve
the sixteen (16) foot height variance due to a hardship based on tree location
pursuant to the adopted landscape plan of the H.R.A.'s streetscaping project.
Roll Call: Nixson-Aye, Heintz-Aye, Markow-No, Hovland-No, Stenberg-No: Motion
fails.
Motion by Markow, seconded by Hovland, to recommend to the City Council the denial
of the sixteen (16) foot height variance due to the lack of a hardship and because
the request exceeds the height allowed by the Sign Ordinance. Roll Call:
Nixson-No, Heintz-No, Markow-Aye, Hovland-Aye, Stenberg-Aye: Motion Passes.
Motion by Heintz, seconded by Nixson, to recommend the City Council consider
the possibility of amending the sign ordinance to allow a maximum height of a
sign in the CBD of thirty (30) feet. Roll Call: Nixson-Aye, Heintz-Aye,
Markow-No, Hovland-No, Stenberg-No: Motion fails.
**THIS ITEM WILL APPEAR ON THE CITY COUNCIL AGENDA OF FEBRUARY 14, 1983.
Public Hearing
Variance
Case #8302-08
Col. Hgts. Mall/Marshall's
4095 Central Avenue N.E.
Columbia Heights, Mn. 55421
Mr. Stutz presented a request from the owner of Columbia Heights Mall and
Marshall's for an eighteen (18) square foot variance per surface on the size of a
freestanding sign proposed for construction at the north end of the Columbia
Heights Mall parking lot. Mr. Stutz reminded the Commission that, in September
of 1981, the Planning and Zoning Commission recommended approval of a variance
to allow one freestanding sign in addition to the permitted freestanding aPea
-identification sign. The variance was granted on the basis of undue hardship
due to the uniqbe shape of the lot which limits visibility of the north end of
the shopping center.
PLANN.I NG AND ZON ! NG COMM I SS 1 ON
I~EGULAI~ MEETlNG- M I NUTES
February 1, 1989
Page 5
Mr. Stutz also stated the applicants felt that the thirty-two (32) square foot
limitation does not provide for a s~gn large enough to be seen from Central
Avenue. Mr. Stutz pointed out that the actual copy or lettering on the Marshall'.s
sign only occupies twenty-five (25%) percent of the total display'surface or
twelve and one-half (12½) square feet.
Commissioner Hein~z questioned Mr. Jim Ruvelson, designer o~ the sign, whether
the size of the sign ~ould be trimmed down in size as long as it is not completely
filled with copy. Mr. Ruvelson replied aesthetically they were architecturally
tied to a design element and the whole concept of the project. They have
worked in this particular sign with the design of the rest of the project.
Motion by Nixson, seconded by Heintz, to recommend to the City Council the
approval of the eighteen-(18) square foot variance per surface on the size of
the freestanding sign due to the shape of the lot which limits the visibility
of the north end of the Mall. Rol] Call: Nixson-Aye, Heintz-Aye, Markow-Aye,
Hovland-Aye, Stenberg-No.: Motion Passes.
** THIS ITEM WILL APPEAR ON THE CITY COUNCIL AGENDA FOR FEBRUARY 14, 1983.
Public Hearing
Variance/Site Plan Approval
Case #8302-09
John Moneta
233 N.E. 42nd Avenue
Columbia Heights, Mn. 55421
Mr. Goranson presented Mr. Moneta's request for a five (5) foot front yard
variance and a five (5) stall garage variance to allow the construction of an
eighteen (18) unit apartment'building at 233 N.E. 42nd Avenue.
It was the contention of the Commissioners that the five (5) foot front yard
setback variance would be appropriate due to the topography of the lot and also
because the adjacent building to the east maintains a similar setback of 24.2
feet.
A number of residents from the affected area were present to voice their concerns
about the drainage in the area and the problems that presently exist. They were
concerned that this project would contribute to the already excess drainage in
the adjacent park area and their nearby properties. Mr. Goranson explained where
storm drains and catch basins would be located as recommended by the City
Engineering Department.
Discussion followed regarding placement of She garages on the lot to eliminate
the need for a variance of five garages. -At this point, Mr. Moneta expressed
the desire to withdraw his request to allow him the opportunity t6 make some
~lterations to his proposal.
Motion by Nixson, seconded by Markow, to table the request for a five (5) foot
front yard setback Mariance and a five (5) stall garage variance and site plan
approval. Roll Call: All Ayes.
PLANNING AND ZONING COMMISSION
REGULAR MEETING - MINUTES
October 4, 1988
Page 2
2. That part of Lot 17, Block 2, Lyndale Builders 2nd Addition, Anoka
County, Minnesota lying southerly of the following described line:
Beginning at a point on the west line of said Lot 17, 60 feet
north of the southwest corner of said lot, thence easterly,
parallel with the south line of said lot, 67 feet; thence southerly,
parallel with the west line of said lot, l0 feet; thence easterly,
parallel with the south line of said lot, to the east line of said
Lot 17 and there terminating.
**THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR OCTOBER 10, 1988.
Public Hearing
Sign Variance
Case #8810-50
Zaidan Holdings, Inc.
4001 Central Avenue NoE.
Columbia Heights, Mn.
Mr. Stutz presented the request of Gordon Awsumb of Zaidan Holdings for a sign variance
to allow the installation of a 316 square foot pylon sign 38 feet in height to replace
the existing area identification sign located at the Columbia Heights Mall along
Central Avenue. He informed the Commission that the shopping center would be
allowed, by Ordinance, one area identification sign not to exceed 100 square feet per
surface, limited to four surfaces with a maximum height not to exceed 20 feet.
Mr. Awsumb explained the request for additional signage was a result of needs expressed
by the tenants of the mall. He felt additional signage would make the mall more
marketable and would draw larger tenants and more customers due to the increased
visibility to Central Avenue. He referred to the large sign advertising the shopping
center at 45th and Central in Hilltop.and stated that their proposed sign would not be
~s-large or as high, but based on the same idea. He stated that they had looked at
a number of proposals from different, sign companies and arrived at this choice. He
stated that they were aware of the Sign Ordinance and would be somewhat flexible as
far as changes'to the proposal and were looking for input.
Councilman Peterson explained to Mr. Awsumb that because the Zoning Ordinance requires
the Commission to identify a hardship in order to grant a variance, the Planning and
Zoning Commission could not approve the request before them° However, he stated that
Mr. Awsumb could appeal the denial to the City Council° The City Council could make
changes to the Sign Ordinance if they felt it was warranted.
Mac McCline of Sign Services stated the Columbia Heights Sign Ordinance is remiss in
a11owlng only 100 square feet of signage for major tenants of shopping centers. He
stated that trends are leaning towa. rd strip centers with signs to identify all
tenants on the pylon signs.
Stuart Anderson of 999 N.E. 41st Avenue was present representing the Associations of
the LaBelle Condominiums. He stated the LaBelle residents would be against any
increase in the signage for the Columbia Heights Mall and felt any enlargement on the
pylon sign should result in the reduction of the signage on the building. The tenants
of the LaBe~le condominiums felt the shopping center looked like a midway with all the
signage on the building. He also requested that they be notified if there is another
public hearing on this request.
PLANNING AND ZONING COMMISSION
REGULAR MEETING - MINUTES
-October 4, 1988
page 3
Discussion was held regarding clarification of the various sections of the Sign Code
as pertains to this case.
Motion by Peterson, seconded by Markow, to deny the variance request due to the lack
of a hardship. Roll Call: All Ayes.
Ce
Public Hearing
Sign Variance
Case #8810-51
Texaco Express
3701 Central Avenue N.E.
Columbia Heights, Mn.
Mr. Goranson presented Mr. Bahe's request for a variance to allow the installation of
a 2'x22' sign on the north and south side of the gas pump canopy at 3701 Central
Avenue. He informed the Commission that the existing signage at the service station
was presently at the maximum allowed for the site of 130 square feet. The additional
proposed signage would be 88 square feet in excess of what would be allowed for the site.
Mr. Bahe explained that he had been under the Texaco banner for approximately four
months and that his business had increased. The Texaco people are requiring that
he install the two additional signs on the canopy as part of Texaco's "image program".
He felt that if he was not allowed this additional signage, Texaco might "pull their
flag".
Councilman Peterson explained that there was not the required hardship evident,
therefore, the Commission could not grant the variance request. However, he did
request that Mr. Goranson and Mr. Stutz measure the signage on the site to assure
the figures on file were correct and to try to work out a solution with Mr. Babe.
Motion by Peterson, seconded by Ryan, to deny the variance request due to the lack
of the required hardship. Roll Call: All Ayes.
C
Public Hearing
Site Plan Approval
Case #8810-52
John Galt Corporation
4849 Central Avenue N.E.
Columbia Heights, Mn.
Mr. Stutz presented the request of the John Galt Corporation for Site Plan Approval
to allow the conversion of the existing 21,604 square foot automotive dealership
into retail space and the construction of an additional 10,780 square feet on the
east end of the existing structure. He stated that the majority of the structure
would be occupied by Value Village which sells new and used c]oth!ng and household
goods.
Mr. Stutz stated that a single curb cut along 49th Avenue would provide ingress and
.egress for the site. Brian Cluts, architect for the project, stated that the State
of Mn. Highway Department wants the existing curb cut along Central Avenue to remain
as is allowing the developers to widen it.
Mr. Stutz informed the Commission that the site plan had been reviewed by the Traffic
Commission at their meeting of October 3, 1988. They approved the plan provided the
applicants obtain approval from Anoka County and the State Highway Department for the
. proposed curb cuts°
.(
Council Meeting
October 10, 1988
page 6
THE DESCRIPTION HENCEFORTH TO BE:
That part of Lot ]7, Block 2, Lyndale Builders 2nd Addition, Anok~ County,
Minnesota lying northerly of the following described line:
Beginning at a point on the west line of said Lot 17, 60 feet north of
the southwest corner of said lot, thence easterly, parallel wlth the south
line of said lot, 67 .feet; thence southerly, parallel with the west.line
of said lot, l0 feet; thence easterly, parallel with the south line of
said lot, to the east line of said Lot 17 and there terminating.
Be it further resolved that special assessments of record in the office
of the City of Columbia Heights as of this day, against the above des-
cribed property, in the amount of $ NONE be divided. Paid.
Any pending or future assessments will be levied according to the new
split as approved this day.
Any lotsplit give approval shall become invalid if the resolution, motion
or other Council action approving the said lotsplit is not filed with the
County Auditor within one (]) year of the date of the Council action.
PLANNING & ZONING DEPT. ACTION:
App roved
This 4th day of October, 1988.
Harvey L. Mild (si~.)
Signature of Owner, Notarized
5051 Jefferson Street, Columbia Heights
Owner's Address
Offered by: Peterson
Seconded by: Ryan
Roll call: All ayes
LeRoy Goranson (sig.)
Zoning Officer
CITY COUNCIL ACTION:
Telephone No. 572-1747
Subscribed and sworn to before me
this 16th day of September, 1988.
Bonnie A. Jewett (sig.)
Notary Public
Approved
Offered by:
Seconded by:
Roll call:
Paterson
Hadtrath
All ayes
This lOth day of October, 1~88.
Mayor Dale V. Hadtrath
Jo-Anne Student, Council Secretary
FEE $10.00
DATEPAID: 9-16-88
RECEIPT NO. 18643
2~ AppeaJ of Denial by Planning and Zoning Commission
Sign Variance, 4001 Central Avenue, Zaiden Holdings, Inc.
The Building InsPector distributed copies of the most recently received
proposed sign to the Council. He noted this alternate proposal is not
in compliance with the Sign Ordinance. The proposed sign would be nine
Council Meeting
October lO,
page ?
feet higher than the present sign but the same wldth.-The representative
of Zaiden Holdings indicated that the variance request is being made so
a11 of the tenants in the Columbia Heights Mall could have their name on
the sign thereby giving them-more exposure to thepasslng traffic'. It was
noted that the building is ]ocated some distance from Central Avenue and
the present signage on the building is less than adequate. A resident
representing LaBelle Condominiums associations spoke against granting
of the variance.
'Counci]member Peterson advised the C°uncil that the Planning and
Zoning Commission could not grant this variance due to the ]ack
of an hardship but most the Commission was supportive of cooperating
with city businesses to enhance their business opportunity. The rep-
resentative of Zaiden Holdlngs inquired if the Council could approve
the request if the topper on the sign were to be removed and perhaps
added later after the, Council had discussed it at a work session.
Councilmember Petkoff felt the topper shou]d remain as it contains
the name of the City and does much to identify the City's downtown.
it was the consensus of the Council' that every effort should be made to
make the'Columbia Heights Mall more attractive to potential tenants.
Motion by Carlson to table this matter. Motion dies for lack of a second.
Motion by Petkoff, second by Paulson to approve the nine foot height
variance to Zaiden Holdings, Inc. for the Columbia Heights Mall based
on .the lack of visibility going south on Central Avenue due to the
location and height of the trees.
Roll call: Paulson, Petkoff, Peterson, Hadtrath - aye Carlson - nay
b. Cable Company Offer Regarding Franchise Non-Compliance Issues
John Eddy, Chief Operating Officer of Uorth Central Cable Communications,
advised the Council he was at a loss as to what the City expects to resolve
the problems which have been experienced for some time. He suggested that
the City Council appoint or designate a committee to meet with repre-
sentatives of the cable company to discuss resolutions of the problems
and ultimately return recommendations to the Council. Councilmember
Pau]son, who is the Council Representative on the Cable Commission,
stated that much of the de]ay in resolution of the problems was on
the part of the cable company. He cited other problems which have not
been addressed nor adequately acknowledged by the cable company. He
felt this matter should be discussed at a council work session.
Motion by Paulson, second by Carlson to de]ay any Council action until
the matter has been discussed at the council work session on October 17th.
Roll call: All ayes
8. Old Business
There was no Did business.
New Business
a. Establis~ Special Assessment Hearing Dates
Motion by Petkoff, second by Paulson to establlsh speclal assessment hearing
dates for November 21st and November 30th to be held at 7:30 p.m. in the City
Council Chambers. Roll call: All ayes
b. Architectural Fees for Project #8803
Councilmember Carlson inquired if this work had been authorized. The City
Manager advised that it was.
Motion by Petkoff, second by Peterson to authorize payment of $8,760 to
Donald F. Pertinen Plahning and Design, Inc. of Spring Lake Park. Roll
call: Paulson, Petkoff, Peterson, Hadtrath - aye Carlson - nay
'OAH
EXHIi~IT B
/ \
PIPE
CL
PL
+
+
+
+
W BY ]~TALLE~
+
+
+
+
+
+
..f. ..f-
L
't-
.-I-
+
FRONT \ SiDE ELEVATION
LE, 1/4'=1'-0'
D/IfllFIX3
,[/[ ii-,~
CITY COUNCIL LETTER
Meeting of: September 8, 1997
AGENDA SECTiON-I TEMS FOR CONS i DERAT1 ON ORIGINATING DEPT.: ~ CITY NLANAGER
NO: '~:1, O~h~,r ~ii~ in~m'~ - ~
~lanning and Zoni~ ~ APPROy~L f/ i
ChurchITEM: Rezo~ing, St. Timothy's Lutheran ~' ~4 ') ~ ~ DATE:BY: Tins Sept.G°°dr°~~8, !~ BY~~~~
NO: Case ~9708-28, 825 N.E. 51st Ave.
Mr. Bruce Nedegaard is requesting the consideration of rezoning the property
described as the west 224.00 feet of Lots 7 and 8, Auditor's Subdivision No. 51,
except the north 3.6 acres thereof, Anoka County, Minnesota as shown on the enclosed
survey from the present "R-2", One and Two Family Residential District, to "R-3",
Multiple Family Residential District. In the "R-3" District, Section 9.109(2) (h)
allows, by Conditional Use Permit, nursing homes, rest homes or retirement homes.
The reason for the rezoning is due to a development of a three story, 70 unit senior
apartment building proposed on property adjacent to the west of St. Timothy's
Lutheran Church. The proposed R-3 zoning will allow this development as a
conforming use. If the rezoning is approved, it would require an amendment to the
Comprehensive Plan as the land use plan shows this area as commercial. Whenever a
change is made to the Zoning Ordinance that does not correspond to the Comprehensive
Plan, the latter must be amended as the two documents cannot conflict. Staff is
currently looking at the surrounding area around St. Tim's for both the rezoning and
Comprehensive Plan amendment to ensure the area is in compliance and reads the same
in both documents. Staff would like to see the church be rezoned to R-3 and the
Comprehensive Plan changed to reflect this. This will eliminate a "spot zoning"
situation and the two adjoining properties will be the same zoning. This Zoning
District will also serve as a buffer between the residences on the south and the
retail business on the north and east. Staff will schedule a public hearing for the
October Planning and Zoning Commission meeting to present a Comprehensive Plan
Amendment for this area. This same amendment will hopefully be presented to the
City Council at the October 13, 1997 meeting.
A large group of residents did attend the meeting and spoke against the project.
A petition has been prepared and signed by thirty-five (35) adjacent property
owners. This petition states that the residents do not want the project as it is
not in the best interests of the neighborhood. Additional concerns are listed on
the petition and copies of this are attached for your review.
RECOMMENDED MOTION: Move to waive the second reading of the ordinance, there being
ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Ordinance #1351, amending Ordinance #853, City
Code of 1977.
COUNCIL ACTION:
ccag0897.no3
ORDINANCE NO. 135/.
BEING AN ORDINANCE -AMENDING ORDINANCE NO. 853 PERTAINING TO THE
REZONING OF CERTAIN PROPERTY.
Section 1:
That certain property legally'described as The West 224 feet of the following
described property: Lots 7 and g, Auditor's Subdivision No. 51, except the North
3.6 acres thereof, Anoka County, Minnesota, which is currently zoned R-2, One
and Two Family Residential, shall hereafter be zoned K-3, Multiple Family
Residential.
Section 2:
This Ordinance shall be in full force and eff'ect from and thirty (30) days after its
passage.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor Joseph Sturdevant
Jo-Anne Student, City Council Secretary
Petition
To:
Attention:
Subject:
City of Columbia Heights, Zoning and Planning Commission
Mr. Walt Fehst, City Manager
A request for a Lotsplit, Rezoning and Conditional Use Permit to allow the
construction of a three-story senior apartment building at 825 NE 51st Avenue,
adjacent to St. Timothy's Lutheran Church.
We, the following citizens of Columbia Heights, hereby do object to and protest the above
mentioned Lotsplit, Rezoning and Conditional Use Permit.
We are residents of Columbia Heights who live in vicinity of the proposed Lotsplit. We feel that
this proposal in NOT in the best interests of our neighborhood. As the present neighborhood
does not now have a multiple family apartment building we believe that the construction of such a
building would have a number of negative affects on our neighborhood and properties. We have
listed a few of these below:
1. Adversely affect present and future property values for present homeowners.
2. Add additional traffic on a street that already has problems with speeding and joyriding
3. Deter from the beauty and serenity of Sullivan Park especially with the existing presence of St.
Timothys, Medtronic Corporation and the Target complex.
We, as existing residents in the neighborhood and voters in the city, demand that the City
Planning and Zoning Commission DO NOT approve this request.
Address Date
DE 7- 7-47
Petition
To:
Attention:
Subject:
City of Columbia Heights, Zoning and Planning Commission
Mr. Walt Fehst, City Manager
A request for a Lotsplit, Rezoning and Conditional Use Permit to allow the
construction of a three-story senior apartment building at 825 NE 5 l*t Avenue,
adjacent to St. Timothy's Lutheran Church.
We, the following citizens of Columbia Heights, hereby do object to and protest the above
mentioned Lotsplit, Rezoning and Conditional Use Permit.
We are residents of Columbia Heights who live in vicinity of the proposed Lotsplit. We feel that
this proposal in NOT in the best interests of our neighborhood. As the present neighborhood
does not now have a multiple family apartment building we believe that the construction of such a
building would have a number of negative affects on our neighborhood and properties. We have
listed a few of these below:
1. Adversely affect present and future property values for present homeowners.
2. Add additional traffic on a street that already has problems with speeding and joyriding
3. Deter from the beauty and serenity of Sullivan Park especially with the existing presence of St.
Timothys, Medtronic Corporation and the Target complex.
We, as existing residents in the neighborhood and voters in the city, demand that the City
Planning and Zoning Commission DO NOT approve this request.
Addre~
Date
Petition Signatures
Name Address Date
- . ~/5- ,5-'~/¥.o_ ~o,e_ 7 - c~ -
Petition
To:
Attention:
Subject:
City of Columbia Heights, Zoning and Planning Commission
Mr. Walt Fehst, City Manager
A request for a Lotsplit, Rezoning and Conditional Use Permit to allow the
construction ora three-story senior apartment building at 825 NE 51st Avenue,
adjacem to St. Timothy's Lutheran Church.
We, the following citizens of Columbia Heights, hereby do object to and protest the above
mentioned Lotsplit, Rezoning and Conditional Use Permit.
We are residents of Columbia Heights who live in vicinity of the proposed Lotsplit. We feel that
this proposal in NOT in the best interests of our neighborhood. As the present neighborhood
does not now have a multiple family apartment building we believe that the construction of such a
building would have a number of negative affects on our neighborhood and properties. We have
listed a few of these below:
1. Adversely affect present and future property values for present homeowners.
2. Add additional traffic on a street that already has problems with speeding and joyriding
3. Deter from the beauty and serenity of Sullivan Park especially with the existing presence of St.
Timothys, Medtronic Corporation and the Target complex.
We, as existing residents in the neighborhood mad voters in the city, demand that the City
Planning and Zoning Commission DO NOT approve this request.
Name Address
Date
Petition Signatures
Name
Address
Date
CITY COUNCIL LETTER
Meeting of: September 8, 1997
AGENDA SECTION_[ ITEMS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER
NO:~ 0theK Bus J ness Planning and Zoning~-~ APPROVAL
ITEM: Site Plan Approval, St. Timothy's BY: Tina Goodroa~t~ )
Lutheran Church ~,~, ~) ~ DATE: Sept. 2,
NO: Case ~9708-28, 825 N.E. 5!st Ave.
t
The Planning and Zoning Commission reviewed the Site Plan for the cons2ruction of
a three story, 70 unit, senior apartment building. Site plans enclosed show each
of the three levels plus the underground parking and a new exterior building
elevation drawing.
As you know the developer, architect and representatives from Mary T, Inc. met with
residents regarding this proposal. Many concerns the residents have were voiced
regarding the size of the building, parking, landscaping, increase in traffic, use of
park and trails and a guarantee that the facility will remain senior. A new version of
the site plan and a building elevation drawing have been submitted. The main changes to
the site plan relate to additional trees along the private service road and a berm of
shrubs and trees along 51st Ave. The private service road leads to a service door and the
architect widened this access for trucks to maneuver easily.
The main floor features an entry, lounge, office, kitchen, laundry, dining
facilities and, at the rear, a four season porch, screened-in porch and an outdoor
patio all looking out to Sullivan Lake and Park. This main floor contains 22,761
square feet and contains 16 one-bedroom and six (6) two-bedroom apartments.
The second floor features a large multipurpose room, above the main floor dining,
a screened-in porch and deck, beauty shop, TV and exercise room, library, laundry,
guest room and storage room. This floor contains 22,361 square feet with 15 one-
bedroom and seven (7) two-bedroom apartments.
The third floor features a lounge, lobby and laundry facility. This floor contains
23,000 square feet with 14 one-bedroom and seven (7) two-bedroom apartments.
The parking level features 32 parking stalls, storage, woodworking and pottery
stations, machine room, and maintenance/mechanical rooms.
Ail four levels will be accessible via an elevator.
Unit sizes range from 640 square feet for a one-bedroom up to 858 square feet and
898 square feet for a two-bedroom. These unit sizes meet the floor area
requirements of the "R-3" Ordinance.
The proposed building will have exterior parking on the south side (facing 51st
Avenue) and on the east side facing the church. The site will be accessible with
one curb cut off 51st Avenue. This curb cut must be approved by Traffic Commission.
This approval was granted August 4, 1997. One curb cut will lead to the lot, front
entrance and the underground parking lot. A covered walkway to the drive is planned
at the front entry. The height of this canopy must be at least 13 feet, 6 inches.
A service door and drive is planned on the east side of the building near the
kitchen.
Concerns were raised about the proposed use of the park access road for deliveries.
Mr. Nedegaard is proposing to remedy this by adding a ten to twelve foot private
service road east of the park access road. This will ensure that no traffic will
occur on the park access road. This proposed private road would be restricted to
service vehicles only.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: September 8, 1997
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: Planning and Zoning APPROVAL
ITEM: Site Plan Approval, St. Timothy's BY: Tina Goodroad BY:
Lutheran Church
DATE: Sept. 8, 1997
NO: Case #9708-28, 825 N.E. 51st Ave.
Page 2
This site is going to take every advantage of the surroundings with the close proximity to the
lake, park and trails. Landscaping will enable this site to blend with the surrounding area
and linkages will be made to the trails.
Setbacks
Ail required zoning setbacks have been met on this site plan according to the "R-3"
Ordinance.
Off-Street Parking
The parking section of the Zoning Ordinance does not list senior apartment buildings
separately from other multiple family buildings. Thus, Section 9.1!6(4) (f) applies
for this development as a multiple family dwelling. This section states that at
least two (2) parking spaces for each dwelling in the "R-3" zone. This would
require 140 spaces.
As the site plan and parking level site plan indicate, there are 41 parking stalls
planned outside and 32 parking stalls inside. Thus, 67 spaces are not available on
the site. Because this is a senior facility, parking will not be in as much of a
demand as a typical apartment building. Often with a new building, the tenants will
want to keep their car, but once they become accustomed to the area, many seniors
may find they do not need their car. A solution to the lack of parking would be a
contractual parking permit between the church and owners of the constructed
apartment building. This permit would indicate the property and number of spaces
the apartment building would have rights to. This document would be recorded with
Anoka County in the form of a covenant running with the real property effected
thereby. This type of parking arrangement is necessary for the development to go
forward. The site plan shows at the northeast side just how close St. Timothy's
parking is to the site. The elevation drawing shows this proximity as well. On the
survey the black portion is the parking lot and this too shows how close this
parking is to the proposed building. The City would expect that any guest parking
be on the St. Timothy's lot to give the residents as much of the on-site parking as
possible. This kind of contractual parking is not ideal in every case. However,
in cases where one use is a church with only a couple times each week being busy and
the remaining time relatively empty it is a good way it can be used. Staff will
require that an agreement be written and approved by the City Attorney prior to
issuance of a Certificate of Occupancy to ensure the parking requirement is
satisfied.
Several residents spoke of their concern over the parking at this site. Many of
these residents are concerned that people will park on 51st Avenue or even Jackson
Street when visiting this building. Staff believes that with the on-site parking
and adjoining parking at the Church, which the apartment building will have rights
to use, parking will not be a problem. It should also be noted that as a senior
apartment building, both the developer and management company have explained that
once individuals move into the building, only a minimal number keep their cars.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: Sept. 8, 1997
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: Planning and Zoning APPROVAL
ITEM: Site Plan Approval, St. Timothy's BY: Tina Goodroad BY:
Lutheran Church
DATE: Sept. 2, 1997
NO: Case #9708-28, 825 N.E. 5!st Ave.
Page 3
This issue was discussed at length with the residents and several points were raised
by representatives of Mary T., Inc. who tried to give the residents a comfort levet~
however this issue is still a concern. Mr. Nedegaard has told me he would be
willing to request the Traffic Commission to install a "no parking" sign if this
would please the City Council.A final point on the parking area and joint parking
agreement between the two uses deals with an access across the uses to link the
parking at St. Timothy's to the senior apartment building. Mr. Nedegaard has
indicated on the site plan a location where he intends to install a sidewalk between
the uses so that people crossing will have a safe way to do so. A sidewalk will
also be expanded along the front entrance to the loading area and through the middle
of the parking lot between the stalls.
Handicapped spaces must be provided on the exterior lot and interior ramp. Three
spaces must be provided on the exterior lot in front of the building. Two of these
must be van accessible with an eight (8) foot aisle and one (i) space with a five
(5) foot aisle. The interior parking must have one van accessible handicap space
with an eight (8) foot aisle.
LandscaDinq/Screeninq
The site plan indicates landscaping at the entry, around the building and through
the parking lot. As mentioned before, this development will take advantage of the
views and existing surrounding park, especially in the rear. Because this is a
residential building, the Housing Maintenance Code specifies some landscaping
requirements.
Section 7:5A.207(1) (i) requires sodding and ground cover. Ail exposed ground area
surrounding the principle building and accessory buildings, which are not devoted
to driveways, parking areas, sidewalks, or patios shall be sodded or landscaped with
shrubs, trees, gardens or other ornamental landscape materials. Ail of these areas
must be well maintained.
Screening will be required at all loading and service utility sites and around any
outdoor storage areas including dumpsters and refuse containers. The site plan
indicates trees along a service road leading to the park access road. Trash is
planned to be stored inside the structure. Additional screening may be necessary
at the perimeter of the parking lot. Section 5A.207(d) requires a minimum of one
deciduous tree for every forty-five (45) feet or portion thereof of parking lot
perimeter planted adjacent to the nearest roadway to the property on which the
parking lot is located. The new site plan shows a berm of trees and shrubs along
51st Ave. to meet all requirements.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: September 8, 1997
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: Planning and Zoning APPROVAL
ITEM: Site Plan Approval, St. T imothy's BY: T ina G oodroad BY: ~~//~
Lutheran Church
NO: Case #9708-28, 825 N.E. 51st Ave. DATE: Sept 2, 1997 ~/~/~f
Page 4
Liqhtinq
The Housing Maintenance Code requires in Section 5A.208(!) (f) that lighting must be
provided for parking areas and walkways between the parking area and the building.
In dwellings of three (3) or more units, parking areas and pedestrian walkways must
have a minimum width of one foot candle, and the maximum light at the boundary line
of the premises may not exceed three foot candles.
At the resident meeting Mr. Nedegaard assured the neighborhood that lighting will be
carefully planned as to not reflect outward off the site, but reflect down and in towards
the site. Lighting will be planned on the building itself and at the boundaries of the
parking lot and sidewalks.
A lighting plan has not been submitted. However, Staff will require a plan to be
submitted when construction drawings are submitted.
Other Enqineerinq Comments
Water Service: There is an existing ten inch water main in 51st Avenue that can be
accessed for domestic and fire water supply. The owner/developer should determine
if there is sufficient pressure and flow in the line to meet the needs of the
project.
Sanitary Sewer Service: There is an eight inch line that comes into the north side
of the lift station located in Sullivan Park at the northwest corner of the site.
Modifications are planned for this system that will provide an eight inch main along
the north line of the development property. This will be done in 1998.
Storm Drainage: Surface runoff must be directed to the existing storm water pond
located northwest of the site. The owner/developer will be responsible for
redesigning the pond to handle the added flow and for constructing the
modifications.
The building elevation drawings provide an excellent example of what the structure will
look like. The berming and trees surrounding the building as well as the building
materials will soften the appearance for the surrounding neighborhood. As all site plan
requirements are being met the Planning and Zoning Commission unanimously recommend
approval of the Site Plan and all related contingencies.
RECOMMENDED MOTION:
Move to approve the site plan as it meets appropriate zoning requirements provided
the following contingencies are completed prior to occupancy:
1. Approval of the lotsp!it request.
2. Approval of the first and second reading of Ordinance ~1351 (rezoning of
development property).
COUNCIL ACTION:
CITY COLINCIL LETTER
Meeting of: September 8, 1997
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: Planning and Zoning APPROVAL
ITEM: Site Plan Approval, St. Timothy's BY: Tins Goodroad
Lutheran Church
DATE: Sept 2, 1997
NO: Case #9708-28, 825 N.E. 51st Ave.
Page 5
3. Parking agreement be prepared and approved by City Attorney and filed with Anoka
County in the form of a covenant.
4. Access easement to the Park Access Road (for Fire Department purposes only) be
approved by the Park and Recreation Commission and the City Council.
5. Landscape plan and lighting plan be prepared and reviewed by Staff at the time
of submission of construction plans.
6. Owner/developer responsible to determine if sufficient water pressure flow in
the line will meet the needs of the development.
7. Owner/developer must provide a plan that is approved by the City Engineering
Department for a redesign of the storm water pond and will be responsible for
constructing the modifications.
8. Sidewalks across parking lot from Church to apartment building be installed.
9. Traffic Commission approval of proposed private service road and curb cut.
COUNCIL ACTION:
ccag0897.no4
Columbia Heights Fire Department
To:
From:
Subject:
Date:
Keith Flermoen, Fire Inspector
Senior Housing at St. Timothy's
July 25, 1997
After reviewing the plans for Senior Housing at St. Timothy's, the following kems
shall be addressed:
1)
Required fire apparatus access road. All portions of the exterior of the
first floor shall be within 150 feet of an approved access road.
2)
Fire apparatus roads shall have an unobstructed width of not less than 20
feet and an unobstructed vertical clearance of not less than 13 ft, 6 in.
3)
If the park access roadway is used for an access road, it will need to be
widened. Plans show that it is less than 20 feet in width.
4) All access roads will be requked to be posted "No Parking Fire Lane".
If you have any questions, please call the Fire Department.
K3F:cf
97 -97
CITY OF COLUMBIA I-[EIGHTS
Public Works Department
TO:
FROM:
SUBJECT:
DATE:
TINA GOODROAD /]
zo ,o,o
July 29, 1997
The Engineering staffhas reviewed the prelim/nary site plan for a proposed senior housing project
on the St. Timothy's property north of 51st Avenue and the have the following comments:
Acce~
The plan indicates the use of the existing access drive to Sullivan Lake Park as being used to
access the service drive on the west side of the 'building. This park access road is 22' wide. The
owners will need to enter into an access easement with the City in order to use this drive for
access. This item will need to be reviewed by the Park & Recreation Commission for a
recommendation to the City Council on the use of this access route. The next Park & Recreation
Commission meeting is scheduled for August 27, 1997. A representative of the owner/developer
will need to be present at the meeting.
The on-site circulation of traffic appears to be adequate, but the plan should be reviewed by the
Traffic Commission at their next meeting scheduled for August 4, 1997. We will place it on the
agenda. A representative of the owner/developer will need to be present at the meeting.
Water Service
There is an existing 10" water main in 51st Avenue that can be accessed for domestic and fire
water supply. The owner/developer should determine if there is sufficient pressure and flow in the
line to meet the needs of this development.
Sanitary_ Sewer $¢rvi¢~
This development can be served off.the existing system to the north. Currently there is an 8" line
that comes into the north side of the lift station located in Sullivan Park at the northwest comer of
the site. Modifications are planned for this system that will provide an 8" main along the north
line of the development property. The modifications wilt include doubling the capacity of the I~
Memorandum to Tina Go~)droad
July 29, 1997
Page 2
station and will therefore provide adequate caP~city for this development. The improvements are
expected to be constructed in 1998.
Storm Drainage
Surface run offshould be directed to the existing storm water pond located northwest of the site.
The owner/developer will be responsible for redesigning the pond to handle the added flow and
for constructing the modifications.
MAW:jb
97-452
Columbia heights SeniOr Housing
Bruce Nedegaard
70 Unit Building
First Floor 22,761 s.f.
Second floor 22,361 s.f.
Third floor 23~000 s.f.
Parking Level 14,675 s.f.
Total 82,797 s.f.
Unit Data
50-1BR @ 640 s.f. = 32,000 s.f.
12-1BR @ 849 s.f. = 10,188 s.f.
5 - 2BR @ 858 s.f. = 4,290 s.f.
3 - 2BR @ 898 s.f. = 2,694 s.f.
70 Units Total
= 49,172 s.f.
CITY OF COLUMBI~ HEIGHTS
COMMUNITY DEVELOPMENT DEPARTMENT
TO:
FROM:
D~TE:
RE:
Mayor Joseph Sturdevant
Walt Fehst, City Manager
Mark Winson, Public Works Department
City Councilmembers
Kenneth Anderson, Community Development Director
Tina Goodroad, Planner
August 20, 1997
PROPOSED SENIOR APi~tTMENT BUILDING.
On August 18th the developer Bruce Nedegaard, architect Bill Kemp of SEH
and Mary Tjosvold and Carmen Rinta of Mary T, Inc. met with residents
regarding the proposed 3 story, 70 unit senior apartment building to be
located adjacent to St. Timothy's Lutheran Church. Over 30 residents
attended this meeting to hear information about the proposed building
and voice their concerns.
Many of the same issues and concerns were raised by the neighboring
residents as heard at the Planning and Zoning Commission meeting and at
the City Council meeting. Discussion items include: size of the
building, parking, landscaping, increase in traffic, lighting, use of
park and trails, and a guarantee that the building remain for seniors.
In response to the landscaping issue, Mr. Nedegaard explained that
additional trees will be added at the south end of the site along 51st
Avenue to soften the view. Mr. Nedegaard and representatives of
Margaret Place attempted to explain the expected use of parking at this
facility. Staff also explained that the contractual parking agreement
proposed in this case is allowed by ordinance and not a "Special"
provision created to make this project work. This type of arrangement
is also not ideal in every case, but with one use being a church, staff
feels it is a way to best utilize an available parking lot.
Residents are concerned over the increase in traffic this building may
bring. Staff explained that this proposal as with any proposal will
bring an increase in actual traffic count, however, not to a degree that
would be a detriment to the surrounding uses. Staff has requested Mr.
Nedegaard work with his architect to develop an estimated traffic
forecast/impact study as a result of this development. This will be
provided in writing to the City Council at the meeting of September 8,
1997. A few of these same residents expressed an interest in upgrades
being made to the trail system and playground equipment at Sullivan
Park. Specifically their concern is over wider trails and separate
trails for walkers and bikers. Staff reviewed the expansion that will
be made to the trail over the next year and that the new trail would be
approximately 3 feet wider than existing trails. Staff also promised
that the wishes for updated playground facilities would be brought to
the attention of the Parks and Recreation Commission and/or City
Council.
Mr. Nedegaard explained that lighting will be carefully planned as to
not reflect outward off the site, but reflect down and in towards the
site. Lighting will be planned on the building itself and at the
boundaries of the parking lot and sidewalks. Lighting and its intensity
is restricted by the code and staff will review the lighting to ensure
conformity.
Finally, discussion took place regarding the use of the building for
seniors and what kind of guarantee there is to ensure it will remain a
senior facility. Representatives reviewed the financing and the
professional experience of Mary T. Inc. in an attempt to satisfy these
concerns.
Overall, many excellent comments were made from both sides. Mr.
Nedegaard will be reviewing the site plan with the architect and will
incorporate lighting, improved landscaping and perhaps different
materials to "soften" the building appearance and impact on the
neighborhood. These plans will be worked on over the next week for
review by the City Council on September 8th. At that meeting City
Council will review the second reading of the rezoning request, revised
site plan and Conditional Use Permit. Staff will not present the site
plan at the August 25th City Council meeting in order to give the
developer/architect an opportunity to revise and update plans according
to resident issues/ concerns and results of the completed Market Study
for the scheduled September 8, 1997 review.
Please contact us with any additional questions.
c:
Bruce Nedegaard
Mary Tjosvold
Marlaine Szurek, Planning & Zoning Chair
bt/ken/memo
Page 2 of 2
CITY COUNCIL LETTER
Meeting of: September 8, 1997
AGENDA SECTI,~ON: ITEMS FOR ~flN$1DERATION ORIGINATING DEPT.: CITY MANAGER
NO:~ Uther business Planning and Zoning~ APPROVAL
ITEM: Cond. Use Permit, St. Timothy's BY: Tina Goodro BY:
Lutheran Church 9 C ') )
NO: Case ~9708-28, 825 N.E. 51st Ave. .
The Planning and Zoning Commission reviewed the request of Mr. Bruce Nedegaard for
a Conditional Use Permit to operate a three story, 70 unit, retirement home at 825
N.E. 51st Avenue adjacent to St. Timothy's Lutheran Church.
Section 9.109(2) (h) of the "R-3", Multiple Family Residential Section of the Zoning
Ordinance allows by Conditional Use Permit nursing homes, rest homes or retirement
homes, provided the site shall contain not less than four hundred (400) square feet
of lot area for each person to be accommodated, provided buildings for uses
described in this section are twenty-five (25 feet or more from a lot line of an
abutting lot line in an "R" District.
Since this Conditional Use Permit is being considered for a Retirement Home, if approved,
it could not be constructed or utilized for another purpose without the Conditional Use
Permit being amended.
The site plan shows the location of the building in relation to the church. Shared
parking will be necessary for the project to be approved.
Since an extensive site plan review was just completed, i will not reiterate what
was discussed. However, the approval of the Conditional Use Permit will be
contingent upon approval of the site plan as well as all other planning related
requests for this project.
The Planning and Zoning Commission unanimously recommend approval of the Conditional
Use Permit.
RECOMMENDED MOTION:
Move to approve the Conditional Use Permit provided the following contingencies are
completed and required approvals are made prior to occupancy:
!. Approval of lotsp!it request.
2. Approval of the first and second reading of Ordinance ~135~ (rezoning of
development property).
3. Parking agreement be prepared and approved by City Attorney and filed with Anoka
County in the form of a covenant.
4. Access easement be approved by the Park and Recreation Commission and City
Council.
5. Site plan and all related contingencies be completed and approved.
COUNCIL ACTION:
ccag0897.no5
YH£ E MINU? $ HAV '
NOT BEEN APPROVED
City of Columbia Heights
Park and Recreation Commission
August 27, 1997
The meeting was called to order at 6:30 p.m. by Chairman Dick Petkoff.
Members present: Eileen Evans; Bruce Magnuson; James Nelson; Dick Petkoff; Gary
Peterson; Bob Ruettimann; Keith Windschitl, Recreation Director; Lauren
McClanahan, Public Works Superintendent; Jerry Foss (6:36 p.m.)
Members absent: None
Also present: Kevin McDonald, Volunteer Coach
CONSENT AGENDA
The following items were on the consent agenda.
APPROVAL OF MINUTES
Move to approve the minutes of the July 23, 1997 meeting.
APPROVAL PAYMENT OF BILLS
Move to approve payment of bills as listed from the proper funds.
APPROVAL CONSENT AGENDA
Motion by Evans, second by Peterson to approve the consent agenda. All ayes, motion carried.
INTRODUCTION OF NEW RECREATION D~2LECTOR
Chairman Dick Petkoff introduced the new Recreation Director, Keith Windschitl, to members.
LETTERS AND REQUESTS
Chairman Dick Petkoff advised members of a resignation memo received from Mark Winson,
Public Works Director/City Engineer.
CONCERN REGARDING BENCHES AT HUSET #3 FIELD
Kevin McDonald, volunteer coach, voiced his concern over the placement of benches on Huset #3
baseball field. Members were given a drawing of the field showing the benches to be 33 feet from
home plate. Mr. McDonald stated that benches at Columbia Heights High School are 70 feet
ROLL CALL
PAGE TWO
from home plate, and he feels the benches at Huset #3 are too close to home plate. He has
observed three accidents where youth were struck by balls, two in the chest and one in the neck.
Apparently there is nothing in front of the bench to protect children from incoming balls. Several
visiting teams have refused to sit on the benches for safety reasons. The Public Works
Super/ntendent will schedule Huset #3 for repair, or restructuring next spring to alleviate the
problem.
OLD BUSINESS
SECURITY SYSTEM QUOTES
Members reviewed four quotes from four different security companies for installation of a security
system at Murzyn HaIL Floyd Security has the lowest bid. Several of the bids listed different
equipment, and members felt we need more information as to the quality of the equipment
included in the bids. Members discussed the matter and directed the Recreation Director to have
Capt. Len Olson review the bids and make a recommendation. The matter will then be presented
to the City Council for a final decision.
WINDOW BID FOR SENIOR CENTER
Members were advised that one bid has been received from Harmon Glass on repairing the
window in the senior center. Members directed the Recreation Director to obtain another bid
from a local glass company before making a decision. Members stated perhaps a solid glass pane
should be installed instead of a crank out type.
NEW BUSINESS
PROPOSAL FOR MURZYN HALL CATERING BY MERCIE & ASSOCIATES
Joe Mercie of Mercie & Associates presented a proposal for his company to have exclusive
catering rights at Murzyn Hall in exchange for a percentage of their profits for food and liquor.
The City would receive 15% of food profits, and the Lion's Club would receive 20% of liquor
sale profits. Mr. Mercie stated that they would handle food and beverages for large groups, and
they would hold the liquor license for Murzyn Hall Mercie & Associates would make several
upgrades to the kitchen, including convection ovens. Hall rental proceeds and the damage deposit
would go to the City, and a food deposit would go to Mercie & Associates. Members indicated
that they would like an opportunity to discuss the proposal further. The Recreation Director will
advise Mr. Mercie on their decision at a later date.
MURZYN HALL IMPROVEMENTS FOR MUNICI-PALS BANQUET
Members reviewed a memo from Carole Blowers, Chair Person for the Munici-Pals Banquet,
requesting cleaning and improvements to Murzyn Hall prior to the banquet scheduled for October
9, 1997. Members were dismayed that routine cleaning is not getting done and stated they would
like to see a daily, weekly, and monthly cleaning schedule implemented. The Murzyn Hall
PAGE THREE
Management Plan has policies related to cleaning schedules, but they have never been entbrced.
Members felt that staff should do inspections to insure that regular cleaning is being done.
W,MDING POOLS EVALUATION
Tom Schaefer and Bill Deneen from USAquatics explained the evaluation report submitted
regarding the wading pools. Code issues were addressed in the proposal. They reported that the
park shelters are in need of repa.ir. Mathaire Pool has sunk on the west end. The items that are
mandatory to repair will cost approximately $190,250. They advised that a pool similar tO Huset
wading pool would cost $200,000 to build. They recommend an automated system for chlorine
regulation. Members will discuss the matter further, as will the City Council.
PARK SHELTER SCHEDULING & PERMITS
The Recreation Director reported that all the park shelters have been re-keyed because of recent
vandalism. Members discussed the idea of requiring a damage deposit for any keys loaned out for
park shelters. Motion by Evans, second by Ruettimann to implement a $100 key/security deposit
with photo identification of the permit holder also required for use of park shelters/buildings. All
ayes, motion carried.
PARK PLAOUES
Members discussed the possibility of placing plaques at each of the City parks that would explain
the history of the parks and/or how they were named. The Public Works Superintendent stated
that there is lumber on hand for a new sign at Ramsdell Park. Members discussed the possibility
of placing a large stone with a metal plaque on it at each of the parks. A letter will be sent from
Chairman Petkoff to the City Council regarding the matter.
JPM CUSTODIAN SCHEDULING PROBLEMS
The Recreation Director discussed custodian scheduling problems. He would like to have
Murzyn Hall open until 10:00 p.m. on weekdays. At this time the head custodian leaves at 3:45
p.m., and Recreation staff leave at 4:45 p.m. Many times the building is locked from 4:45 p.m.
until the first evening event. Members fek perhaps custodial work schedules could be adjusted to
better accommodate our needs. The Recreation Director would like to replace the part time
custodian position that is open to provide more coverage and reduce overtime. Members felt this
was a top priority issue and directed the Recreation Director to make the necessary changes.
REPORTS
RECREATION DIRECTOR
Members were advised on current recreation programs and C.H.A.S.E. Members discussed the
possibility of having C.H.A.S.E. fund someone to help with the workload involved with this
PAGE FOUR
program. The Recreation Director feels that C.H.A.S.E. has helped the Recreation Department's
relationship with the schools.
PUBLIC WORKS DIRECTOR
The Public Works Superintendent reported that crews have f'filed in a low swamp area at
Ostrander Park with dirt obtained free of charge from the State of Minnesota. Crews have nearly
completed assembly of the playground structure at Gauvitte Park and will begin work on the
structure at Ostrander Park next. The new lawn mower is doing a super job.
COMMISSION MEMBERS
The Chairman requested that the Recreation Director call him with his plans on JPM scheduling
and the hiring of an additional part time custodian.
ADJOURNMENT
Motion to adjourn by Evans, second by Peterson. All ayes, motion carried. Meeting adjourned at
8:10 p.m.
Janice McGhee-Fetzer, Park and Recreation Commission Secretary