The URL can be used to link to this page

Home My WebLink AboutOctober 13, 1997 Regular AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS - MONDAY, OCTOBER 13, 1997 7:00 PM CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE NE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1. CALL TO ORDER/ROLL CALl, (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONSfDELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the previous portion of agenda, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed belo~v: 1) Approve Minutes of the August 25th and September 8, 1997 2) 1st Rdg. Ord. 1359 Sale of Real Estate - 4619 Pierce St. 3) Award of Storm Sewer Improvement Study, Project 9721 4) Amend JPM Hall Management Plan 5) 1st Rdg. Ord. 1360 Sale of Real Estate - 4625 Pierce St. 6) Res. No. 97-55 Certifying Delinquent Assessments 7) Final Payment to H.E.R.C. 8) Hearing Date - License Revocation for 3734 Third St. 9) Approval of Classification & County Sale of Forfeit Land 10) Reschedule Joint Meeting with Telecommunications Commission 11) Res. No. 97-56 Regarding City Telephone Area Code 12) 1st Rdg. Ord. No. 1361 Sale of Real Estate - 685 46 1/2 Ave. 13) Award of Sullivan Lake Park Sanitary Sewer Improvements 14) Payment of Bills 15) Seek Bids to Repair West Bank of Jackson Pond 16) Razing of Garage at 4200 Sixth Street Northeast 17) Approval of License Applications 18) Fence Installation - Municipal Service Center 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS ...... A. Introduction of New Employees B. Proclamation - Mammography Month C. Recycling Award Presentation 6. PUBLIC HEARINGS A. Conditional Use Permit - K.J.'s Cafe, 4005 Central Avenue B. Rezoning/Comp. Plan Amendment Public Hrg. 825 51st Avenue 1) 1st Rdg. Ord. 1362 Zoning Request - St. Timothy's Church 2) Comprehensive Plan Amendment C. 2nd Rdg. Ord. 1357 Coveyance of 572 38th Avenue D. 2nd Rdg. Ord. 1355 Conveyance of 4613-15 Pierce Street E. 2nd Rdg. Ord. 1358 City Code New Section Re: Offenses F. 2nd Rdg. Ord. 1349 Amending Charter Re: Rules, Procedure/Quorum 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) 1st Rdg. Ord. No. 1356 Gun Shop Designation 2) Res. No. 97-54 Designating Election Judges B. Bid Considerations 1) Award of Sanitary Sewer Manhole Restoration 42nd & Central C. Other Business 1) Multi-Agency Agreement for Anoka County Theft Task Force 2) Contract for Library Roof Repairs 3) Change in Wage Classification 4) Authorization to Purchase/Install Security System at the Library 5) Removal of "No Turn on Red" Sign on Central at 37th Ave. 6) Board/Commission Appointment Process 7) Authorization to Seek Bids to Replace Loader-Mounted Snowblower 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMSIUNICATIONS A. Minutes of Board and Commission Meetings 1) August 21, 1997 Special Charter Commission Meeting 2) September 2, 1997 Library Board of Trustees Meeting 3) October 7, 1997 Planning and Zoning Conunission Meeting 4) October 6, 1997 Traffic Commission 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA RECESS TO EXECUTIVE SESSION 11. ADJOURNMENT RECONVENE REGULAR COUNCIL MEETING VOLUNTEER RELIEF ASSOCIATION 1. CALL TO ORDER/ROLL CALI. 2. APPROVAL OF MINUTES OF SEPTEMBER 22, 1997 MEETING 3. APPROVAL OF RESOLUTION NO. 97-53 BEING A RESOLUTION APPROVING THE ADOPTION OF THE NEW BY-LAWS FOR THE COLUMBIA HEIGHTS FIRE DEPARTMENT RELIEF ASSOCITION, VOLUNTEER DIVISION 4. ADJOURNMENT WF/js ADMINISTRATION OCTOBER 10, 1997 Mayor Joseph Sturde*'ant Councilmembers Donald G. Jolly Meg Jones Gar)' L. Peterson Robert I~: Ruettin,ann City Manager Walter R~ Fehst The following is the agenda_for, th_e [egu~lar meeting of the City Council to be held at 7:00 PM on Monday, Qctober ! 3, 1997_ in_the City Council chambers~-~{~;~Flal-~,~59~0 ~0th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) 1. CALL TO ORDER/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. MOTION: Move to Adopt the Consent Agenda as follows: 1) Adopt Council Minutes MOTION: Move to adopt the minutes from the Council Meetings of August 25, 1997 and September 8, 1997. 2) First Readinq of Ordinance No. 1359 Being an Ordinance Authorizinq the Conveyance of Certain Real Estate Located at 4619 Pierce Street MOTION: Move to waive the reading of Ordinance No. 1359 there being ample copies available for the public. COUNCIL MEETING AGENDA ;OCTOBER 13, 1997 PAGE 2 MOTION: Move to schedule the second reading of Ordinance No. 1359 for October 27, 1997 at approximately 7:00 p.m. 3) Award of Storm Sewer Improvement Study, Proiect #9721 MOTION: Move to award the Storm Sewer Improvement Study, Municipal Project #9721 to Bonestroo Rosene Anderlik and Associates; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 4) Amend John P. Murzyn Hall Management Plan MOTION: Move to amend the JPM Management Plan to remove the term "B.Y.O.B." and to clarify the policy on renters of JPM facilities providing their own alcohol for events, including the regulation that alcoholic beverages shall be served only from the LaBelle Lounge and not from any other room or area within Murzyn Hall. 5) First Reading of Ordinance No. 1360 Authorizinq the Conveyance of Certain Real Estate Located at 4625 Pierce Street MOTION: Move to waive the reading of Ordinance No. 1360 there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1360 for October 27, 1997 at approximately 7:00 p.m. 6) Resolution No. 97-55 Beinq a Resolution Certifying Delinquent Assessments MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-55 being a resolution certifying delinquent assessments to Anoka County for collection with the property taxes payable in 1998. 7) Final Payment to H.E.R.C. MOTION: Move to accept the work for the recleaning and lining of the Innsbruck area watermain and cleaning and lining of the Argonne Drive watermain and authorize final payment to H.E.R.C. Products Incorporated of Phoenix, Arizona, in the amount of $84,235.00. COUNCIL MEETING AGENDA ~CTOBER 13, 1997 PAGE 3 8) Establish Hearinq Date for License Revocation of Rental Property Located at 3734 Third Street MOTION: Move to establish a hearing date of November 24, 1997 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against the property owner for rental property located at 3734 Third Street. 9) Approval of Classification and County Sale of Certain Forfeit Land MOTION: Move to approve the classification and sale of 4501 Madison Street, PIN 26 30 24 43 0012 and to authorize the City Manager to return to the Anoka County Board the completed classification and sale approval forms along with a copy of this motion. 10) Reschedule Joint Meetinq with Telecommunications Commission MOTION: Move to reschedule the special meeting of the City Council and the Telecommunications Commission for Thursday, November 20, 1997 at 7:30 p.m. 11) Resolution No. 97-56 Beinq a Resolution Regarding City Telephone Area Code MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Motion to approve Resolution No. 97-56 being a resolution in support of a geographic "donut" style split with the core cities of Minneapolis and St. Paul in 612 area code and the suburban cities totally in the newly created area code. Copies of this resolution will be forwarded to the Suburban Rate Authority and to the Public Utilities Commission as a statement of the City's position on this matter. 12) First Readinq of Ordinance No. 1361 Beinq an Ordinance Authorizin.q tho Conveyance of Certain Real Estate Located at 685 46 1/2 Avenue Northeast MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1361 for October 27, 1997 at approximately 7:00 p.m. COUNCIL MEETING AGENDA ~3CTOBER 13, 1997 PAGE 4 13) Award of Sullivan Lake Park Sanitary Sewer Improvements, Municipal Proiect #9722 MOTION: Move to award the Sullivan Lake Park Sanitary Sewer Improvements, Municipal Project #9722, to the consulting engineering firm of RLK-Kuusisto Ltd. of Minnetonka, Minnesota, based upon their Iow, qualified, responsible proposal for a cost not-to-exceed $15,965.00 appropriated from Fund 652-49499-3050. 14) Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. 15) Authorization to Seek Bids to Repair West Bank of Jackson Pond MOTION: Move to authorize staff to seek bids to repair the west bank of Jackson Pond with funds to be appropriated from Fund 652-49499-5130. 16) Razing of Garage at 4200 Sixth Street Northeast MOTION: Move to award the contract to K.A. Stark Excavating, Inc. as per Project #963 with funding to come from the 415 PIR Fund. PIR funds will be replaced with the abatement fund share of building permit fees that as of September 30, 1997 contains approximately $6,000. Cost will be assessed to the property per Minnesota Hazardous Building Statute 463.151. Repayment shall be made in a maximum of five (5) years at an interest rate of eight (8%) percent. 17) Approval of License Applications MOTION: Move to approve the license applications as listed. 5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. Introduction of Newly-Hired Employee Richard Rothschild, Occupancy Specialist B. Proclamation October is National Mammography Month and October 17, 1997 is National Mammography Day. C. Presentations Anoka County Recycling Award to the City of Columbia Heights COUNCIL MEETING AGENDA 'OCTOBER 13, 1997 PAGE 5 6. PUBLIC HEARINGS A. Conditional Use Permit Public Hearinq, Kenneth J. Steles d/b/a/K.J.'s Cafe, 4005 Central Avenue MOTION: Move to approve the conditional use permit request to allow the operation of the proposed K.J.'s Cafe at 4050 Central Avenue provided the required final inspections are conducted and approval is granted by the Anoka County Health Department and the appropriate licenses are obtained by the applicant for the operation. B. Rezoning/Comp. Plan Amendment Public Hearing, City of Columbia Heights, 825 51 st Avenue Northeast 1) First Readinq of Ordinance No. 1362 Beinq Zoning Request for St. Timothy's Church at 825 51 st Avenue Northeast MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1362 for October 27, 1997 at approximately 7:05 p.m. 2) Comprehensive Plan Amendment MOTION: Move to approve the proposed Comprehensive Plan Amendment as it will make both the Plan and Ordinance a consistent document. C. Second Readinq and Public Hearing of Ordinance No. 1357 Being an Ordinance Authorizing Conveyance of Certain Real Estate Located at 572 38th Avenue Northeast MOTION: Move to close the public hearing and to waive the reading of Ordinance No. 1357 there being ample copies available for the public. MOTION: Move to adopt Resolution No. 1357 being an ordinance authorizing conveyance of certain real estate located at 572 38th Avenue Northeast. D. Second Readinq and Public Hearinq of Ordinance No. 1355 Being an Ordinance Correctinq Ordinance No. 1354 Authorizinq the Conveyance of Certain Real Estate Located at 4613-15 Pierce Street Northeast MOTION: Move to close the public hearing and to waive the reading of the ordinance there being ample copies available for the public. COUNCIL MEETING AGENDA 'OCTOBER 13, 1997 PAGE 6 MOTION: Move to approve Ordinance No. 1355 being an ordinance correcting Ordinance No. 1354 authorizing the conveyance of certain real estate located at 4613-15 Pierce Street Northeast. E. Second Readinq and Public Hearing of Ordinance No. 1358 Beinq an Ordinance Creatinq a New Section of the City Code Which Creates the Local Enforcement of Administrative (Code) Offenses MOTION: Move to close the public hearing and to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to adopt Ordinance No. 1358 being an ordinance creating an administrative offenses and tagging process for the City of Columbia Heights. F. Second Reading and Public Hearinq of Ordinance No. 1349 Beinq an Ordinance Amendinq the City Charter Regarding Rules and Procedure and Quorum MOTION: Move to close the public hearing and waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to adopt Ordinance No. 1349 being an ordinance amending Chapter 3, Section 17, rules and procedure and quorum of the City Charter. 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1 ) First Readinq of Ordinance No. 1356 Bein.q an Ordinance Amendinq the Zoning Ordinance Regarding Gun Shop Designation MOTION: Move to waive the first reading of Ordinance No. 1356 there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1356 for October 27, 1997 at approximately 7:15 p.m. 2) Resolution No. 97-54 Beinq a Resolution Designating Election Judqes for the 1997 Municipal General Election MOTION: Move to waive the reading of the resolution there being ample copies available for the public. COUNCIL MEETING AGENDA ~CTOBER 13, 1997 PAGE 7 MOTION: Move to adopt Resolution No. 97-54 being a resolution designating election judges for the 1997 Municipal General Election. B. Bid Considerations 1) Award of Sanitary Sewer Manhole Restoration at 42nd Avenue and Central Avenue MOTION: Move to award the 42nd Avenue and Central Avenue sanitary sewer manhole restoration to Infratec Infrastructure Technologies, Inc. of Brooklyn Park, Minnesota, based upon their Iow, qualified, responsible quote in the amount of $4,100.00 with funds to be appropriated from Fund 652-49499-4999; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. C. Other Business 1) Multi-Agency Agreement for Anoka County Theft Task Force MOTION: Move to direct the Mayor and City Manager to enter into a Multi-Agency Agreement with Anoka County for the Anoka County Auto Theft Task Force to be funded through a grant obtained by Anoka County from the Minnesota Department of Public Safety in the amount of $115,528. 2) Contract for Library Roof Repairs MOTION: Move to award the contract for the Library roof repair to Dalsin Roofing based upon a firm quotation of $6,400.00. Funding for the repairs to come from a fund to Account 411, Capital Improvement General Government Building Fund. 3) Change in Wage Classification MOTION: Move to approve the revised job descriptions for the positions of Administrative Secretary and Council Secretary/Deputy City Clerk and to establish the wage range for the Administrative Secretary at the same level as for Council Secretary/Deputy City Clerk, that being: Effective 5-1-97: Entry $2,500; 6 Months $2,585; I Year $2,671; 2 Years $2,756; 3 Years $2,841 - Effective 1-1-98: Entry ~; 6 Months $2,675; I Year $2,764; 2 Years $2,852; 3 Years $2,940. 4) Authorization to Purchase and Install Materials Security System at the Library_ MOTION: Move to purchase and install a 3M Tattle-Tape materials security system in the library at a cost of $27,373 based on State contract prices for hardware and supplies; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL MEETING AGENDA 'OCTOBER 13, i 997 PAGE 8 MOTION: Move to authorize purchase and installation of miscellaneous items listed above needed to accommodate the installation of the Tattle-Tape materials security system at a cost of approximately $11,730. 5) Removal of "No Turn on Red" Siqn on Central Avenue at 37th Avenue MOTION: Move to remove the "No Turn on Red" sign for southbound traffic on Central Avenue at 37th Avenue based on a recommendation of the Traffic Commission. ALTERNATE MOTION: Move to retain the "No Turn on Red" sign for southbound traffic on Central Avenue at 37th Avenue with the provision that a new sign be installed using 3" tall letters for the restriction times. 6) Board/Commission Appointment Process At the Mayor's request, the application of Tom Ramsdell and a memo from the City Planner are included on the agenda for discussion of the appointment process to City's boards and commissions. 7) Authorization to Seek Bids to Replace Loader-Mounted Snowblower MOTION: Move to authorize staff to seek bids for one new loader-mounted snowblower. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) August 21, 1997 Special Charter Commission Meeting 2) September 2, 1997 Library Board of Trustees Meeting 3) October 7, 1997 Planning and Zoning Commission Meeting 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) COUNCIL MEETING AGENDA OCTOBER 13, 1997 RECESS TO EXECUTIVE SESSION MOTION: Move to recess the Regular Council Meeting to an Executive Session to discuss a settlement with Lynde Investments and to appoint Jo-Anne Student as Recording Secretary to keep a written report of the same. RECONVENE REGULAR COUNCIL MEETING MOTION: Move to reconvene the Regular Council Meeting from the Executive Session which was called to discuss a settlement with Lynde Investments with a written report being kept by Jo-Anne Student, Council Secretary. 11. ADJOURNMENT MOTION: Move to adjourn the Regular Council Meeting. VOLUNTEER RELIEF ASSOCIATION BOARD OF TRUSTEES MEETING OCTOBER 13, 1997 1. CALL TO ORDER/ROLL CALL 2. APPROVAL OF MINUTES OF SEPTEMBER 22, 1997 MOTION: Move to approve the minutes of the September 22, 1997 Volunteer Relief Association meeting. 3. APPROVAL OF RESOLUTION NO. 97-53 BEING A RESOLUTION APPROVING THE ADOPTION OF THE NEW BY-LAWS FOR THE COLUMBIA HEIGHTS FIRF DEPARTMENT RELIEF ASSOCIATION, VOLUNTEER DIVISION MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 97-53 being a resolution adopting new by-laws of the Columbia Heights Fire Department Relief Association, Volunteer Division. ADJOURNMENT MOTION: Move to adjourn the Board of Trustees Meeting. WF./js COLUMBIA HEIGHTS CITY COUNCIL REGULAR MEETING OF AUGUST 25, 1997 7 P.M. CITY HALL COUNCIL CHAMBER CALL TO ORDER The meeting was called to order by Mayor Joseph Sturdevant at 7 p.m. Carole Blowers was appointed Secretary Pro Tem. Cablecasting of the regular meeting commenced at this time. ROLL CALL Members present: Mayor Sturdevant, Councilmembers Jolly, Jones, Peterson, Ruettimann. PLEDGE OF ALLEGIANCE CONSENT AGENDA Motion by Councilmember Ruettimann, seconded by Councilmember Jones, to accept the consent agenda items except items ~4 (Project Safety Net), #10 (Establishing Work Session Dates), #14 (Approving Payment of Bills), and #16 (Approving City Manager's Request for Attendance at ICMA Conference). See pages 2 and 3 for further information/action on these items. Adopt Council Minutes Move to adopt the minutes of the August 11, 1997, regular council meeting. School Liaison Officer Contract Move to authorize the Mayor and City Manager to approve the Joint Powers Agreement with School District #13 for the provision of a police school liaison officer as stipulated in the Joint Powers Agreement herein for the period of August 25, 1997 through May 29, 1998. Authorization to Sell, Salvage, or Dispose of City Property_ on Thursda_v, September 4, 1997 Move to authorize the sale, salvage, or disposal of surplus city property as indicated on the attached listing of surplus property, to include municipal units #0403- 1987 Chev Caprice, #0206 - 1984 GMC 3500 Sierra Crew Cab, and PD #56 - 1989 Chev Corsica. Final Pa_vment for 1997 Seal Coat Project - Zone 2, Municipal Project #9701 Motion to accept the work for 1997 Seal Coat Project - Zone 2, Municipal Project #9701 and to authorize final payment of $30,517.36 to Allied Blacktop Company of Maple Grove, Minnesota. Authorization to Seek Engineering Proposals for Sullivan Lake Park Sanitary. Sewer Improvements Move to authorize staff to solicit proposals from consultants for the design, inspection, and contract management of the Sullivan Lake Park sanitary sewer improvement. Award of Sanitary_ Sewer Lining, Municipal Project #9717 Move to award the Sanitary Sewer Lining, Municipal Project #9717, to Visu-Sewer Clean and Seal, Inc. of Pewaukee, Wisconsin, based upon their low, qualified, responsible bid in the amount of $23,505.00 ~th funds to be appropriated from Fund 652-49499-5130; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Cit3' Council Meeting Minutes August 25, 1997 Page 2 Award Contract for Roof Repairs and Improvements for Gauvitte, Ramsde!l, .and Lomianki Park Move to award the contract for roof repairs and improvements for the park buildings at Gauvitte, Lomianki, and Ramsdell (Mathaire) Parks to Milton Johnson Company, based on their low, qualified quote of $22,280.00 for all options; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same, with funding to be from the Park Capital Improvement Fund, 412- 45200. Re-Issue Rental Housing License After Revocation Move to issue a Rental Housing License to Francis Job to operate the rental property located at 4017 6th Street in that the provisions of the Housing Maintenance Code have been complied with. Maintenance Agreement - Sharp_ Copier - Recreation Department Additional information from Finance Director, Bill Elrite, regarding maintenance contracts with the City. License Revocation - Rental Property at 943 42nd Avenue Move to close the public hearing regarding the revocation or suspension of the rental license held by John Ansorge and James Egge for rental property at 943 42nd Avenue in that the provisions of the Housing Maintenance Code have been complied with. Kielbasa Days Celebration - 500 Club Move to authorize the 500 Club to serve beer and have live music in their parking lot of September 5th, 6th, and 7th, 1997, from 3:00 p.m. - 8:00 p.m. each day, in conjunction with their Twelfth Annual Kielbasa Days Celebration at 500 40th Avenue N.E. Approval of License Applications Move to approve the license applications as listed. Items Removed from Consent: #4 Authorization to Pay for Project Safet_v Net Services Motion by Bob Ruettimann, seconded by Meg Jones to deny payment to Safety Net, as there are funds available through a grant. #10 Establish Council Work Sessions There will be a Thursday, September 4th budget work session meeting at 7 p.m. The first reading of levy limits should be a public hearing. There will be a regular work session meeting on Monday, September 15th at 7 p.m. #14 Approval of Payment of Bills Question was raised on diesel payment for fire truck. After clarification from Mark Winson, motion by Don Jolly, seconded by Joe Sturdevant, to approve payment of bills. City Council Meeting Minutes August 25, 1997 Page 3 #16 Approval Attendance of City Manager Walt Fehst to the ICMA Conference, September 13-17, 1997 Motion by Mayor Sturdevant, seconded by Meg Jones to table discussion of this item to the September 4th work session. Roll Call: Sturdevant: yes; Jolly: no; Jones: yes; Peterson: yes; Ruettimann: yes. Motion carried. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS - None. PUBLIC HEARINGS - None. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) First Reading of Ordinance No. 1354, Being an Ordinance Selling Certain Real Estate at 4613-15 Pierce Street Northeast ORDINANCE NO. 1354 Being an Ordinance Amending Ordinance No. 853, City Code of 1977, Authorizing to Convey Certain Real Estate Located at 4613-15 Pierce Street N.E. The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Quality Checked Construction, the real property described as follow, to wit: That part of South 60 feet of North 180 feet of Lot 15, Block 1, Sheffield Subdivision, Anoka County, Minnesota. Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the attached agreement labeled "Exhibit A." Section 3: This ordinance shall be in full force and effect fi.om and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: City Council Meeting Minutes August 25, 1997 Page 4 Mayor Joseph Sturdevant Carole Blowers, Secretary Pro Tem Motion by Councilmember Peterson, seconded by Councilmember Ruettimann, to waive the reading of Ordinance No. 1354, there being ample copies available for the public. Motion by Councilmember Peterson, seconded by Councilmember Ruettimann, to schedule the second reading of Ordinance No. 1354 for September 8, 1997. Bo Bid Considerations - None. Councilmember Peterson wished to express thanks to the Beautification Committee for all the plantings of flowers around the city. Other Business 1) Appeal of Planning and Zoning Decision - Herdnger 2107 N.E. 37~ Avenue Kenneth Anderson, Community Development Director, gave a summary of the most recent request for a coffee shop. The building has no water or sewer; it does not meet energy codes; it is a nuisance because it's been vacant since 1993; the Building Official has declared the building to be hazardous and mb-standard and has ordered the building to be razed. The Planning and Zoning Commission recommends denial. Mr. Herringer spoke and stated that it was not a coffee shop proposal. The building was a PhotoMat drop off for 13 years. He stated that there is another such building at 53rd and Minnehaha and one in Newport. After discussion and further consideration by the council, a motion was made by Bob Ruettimann, seconded by Meg Jones to table this item, and to direct staff to find out more about the structures at 53rd and Minnehaha, and determine whether anything could be done with the building or not. Motion passed. ADMINISTRATIVE REPORTS Report of the City Manager City Manager Walt Fehst stated there was a newspaper article in the Star Tribune Saturday Metro State Section regarding the federal case with the Sheffield tenants (Cook case). Report of the City Attorney - None. GENERAL COUNCIL COMMUNICATIONS City Council Meeting Minutes August 25, 1997 Page 5 Minutes of Boards and Commissions: The following minutes from the various commissions were provided to the council: 1) Traffic Commission Meeting of August 4, 1997 2) Planning & Zoning Commission Meeting of August 5, 1997 3) Library Board Meeting of August 4, 1997 4) Park & Recreation Commission Meeting of July 23, 1997 Other: Councilmember Jones asked if the sign on 37th and Central which states no mm on red could be larger. Councilmember Peterson stated that the snow on 37th must be plowed and removed this winter, as there was only one lane of traffic passable last winter. Councilmember Jolly stated that a facilitator for the District 13 Youth Initiative Committee may have been found. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA Mr. And Mrs. Mike Teske, 1280 52nd Avenue N.E., approached the podium to discuss the water problem in their basement from summer storms on July 1st and July 1 lth. The City of Fridley has been assessing the problem, as the property is on the Fridley-Columbia Heights border. After reviewing the situation, they are suggesting a ten inch pipe through an easement on the property. The City of Fridley would like permission and assistance with funding to get this done. Councilmember Ruettimann stated that the previous owners had problems at this property as well; that the water drains that way naturally; and perhaps a berm and pipe are needed. The Teske's provided the City Engineer with a videotape of damage. Mr. Winson, City Engineer, stated that there is a thirty- six inch pipe there now. He will review the tape and the situation with the Teskes to come up with a plan of action. RECESS TO EXECUTIVE SESSION Motion by Mayor Sturdevant, seconded by Bob Ruettimann, to recess the regular council meeting at 8:07 p.m. to an Executive Session to discuss negotiations regarding litigation with Kraus-Anderson for the Top Valu Liquor Store, and to appoint Carole Blowers as Recording Secretary to keep a written report of the same; and to discuss wage proposals for volunteer (paid on call) firefighters, and to appoint Linda Magee as Recording Secretary to keep a written report of the same. Motion passed unanimously. RECONVENE REGULAR COUNCIL MEETING Motion by Mayor Sturdevant, seconded by Councilmember Ruettimann to reconvene the regular council meeting at 9:08 p.m. from the Executive Session which was called to discuss litigation with Kraus-Anderson regarding Top Valu Liquor Store with a written report being kept by Carole Blowers, Recording Secretary; and was called to discuss wage proposals for volunteer (paid on call) firefighters with a written report being kept by Linda Magee, Recording Secretary. Motion passed unanimously. City Council Meeting Minutes August 25, 1997 Page 6 ADJOURNMENT Motion by Mayor Sturdevant, seconded by Councilmember Ruettimann, to adjourn the regular council meeting at 9:08 p.m. Respectfully submitted, ~C-~rol~ J. moff.~ Secretary Pro Tem Joseph Sturdevant Mayor CITY OF COLUMBIA HEIGHTS REGULAR. CITY COUNCIL MEETING SEPTEMBER 8, 1997 7 P.M. 1, (~ALL TO ORDER/APPOINTMENT OF SECRETARY PRO TEM The meeting was called to order at 7 p.m. by Mayor Joseph Sturdevant. Carole Blowers was appointed Secretary Pro Tem. The Commencement of Cablecasting of Regular Meeting on Television began. ;2, ROLL CALL Mayor Sturdevant, Councilmembers Jones, Jolly, Peterson, and Ruettimann were present. 3. PLEDGE OF ALLEGIANCE 4. ADDITIONS/DELETIONS TO MEETING AGENDA - Nc>ne, 5. CONSENT AGENDA Motion by Bob Ruettimann, seconded by Gary Peterson to adopt the following Consent Agenda items as listed below: 1) Establish Hearing Dates for License Revocation, Rental Properties at 1206 Circle Terrace Blvd, and 1407 Circle Terrace Blvd. (Kurt Lowenthal) Move to establish a hearing date of September 22, 1997, for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against the above-named property owner regarding their rental property. 2) Appoint Kathyjean Young, Assistant City Engineer, as Acting City Engineer Move to appoint the Assistant City Engineer, Kathyjean Young, as the Acting City Engineer until such time as the position of City Engineer is filled. 3) Authorize Attendance at Fleet Maintenance Training Course, October 6-10, 1997 Move to authorize the attendance of Barb Sandberg and Steve Synowczynski at the Fleet Maintenance Windows Traihing Course October 6-10, 1997, by DP Solutions, Inc., in Greensboro, North Carolina, and that all related expenses be reimbursed from funds 702-49950-3105 and 701-49950-3320. 4) Authorize Contract with NSP to Collect Fluorescent Bulbs Move to authorize the Mayor and City Council to enter into a contract with NSP for the collection of spent fluorescent bulbs from residential and small businesses in Columbia Heights and surrounding communities served by NSP. Expenses related to this collection will be reimbursed by Northern States Power Company. CITY COUNCIL MINUTES MEETING OF SEPTEMBER 8, 1997 PAGE 2 5) Authorize Staffto Seek Ouotations for Replacement of Alley Guard Rail Move to authorize staffto seek quotations for replacement of the guard rail in the alley between Taylor Street and Fillmore Street from 452 Avenue to 46th Avenue and funds be appropriated from 101-43121. 6) Payment of the Bills Move to pay the bills as listed out of proper funds. 7) License Applications Move to approve the license applications as listed. As the minutes of the August 25, 1997, City Council meeting were not available for approval at tonight's meeting, this item was removed from the consent agenda. Motion passed unanimously. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. Officer Tim Bowe Memorial Week, September 8 to September 13, 1997 Mayor Sturdevant stated that Governor Carlson has proclaimed September 8-13 as Tim Bowe Memorial Week. Officer Bowe died while on duty on June 7, 1997. Officer Bowe will also be honored at the high school football game on Friday. He was//22 on the team there. Bo Introduction of Judy Menth, New Police Officer Chief Tom Johnson administered the oath of office to new police officer, Judy Menth. Judy is the first female officer on the Columbia Heights Police Department. 7, PUBLIC I-[EAR!NGS A. Second Reading of Ordinance//1354, Regarding the Sale of 4613-15 Pierce Street ORDINANCE NO. 1354 Being an Ordinance Amending Ordinance No. 853, City Code of 1977, Authorizing to Convey Certain Real Estate Located at 4613-15 Pierce Street N.E. The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey onto Quality Checked Construction, the real property described as follow, to wit: That part of South 60 feet of North 180 feet of Lot 15, Block 1, Sheffield Subdivision, Anoka County, Minnesota. CITY COUNCIL MINLrrEs MEETING OF SEPTEMBER 8, 1997 PAGE 3 Section 2: The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the attached agreement labeled "Exhibit A". Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: August 25, 1997 Offered by: Seconded by: Roll Call: Carole Blowers, Secretary Pro-Tem Joseph Sturdevant, Mayor Motion by Gary Peterson, seconded by Meg Jones to waive the second reading of the ordinance, there being ample copies available to the public. Motion passed unanimously. Motion by Gary Peterson, seconded by Meg Jones to adopt Ordinance #1354, an ordinance amending Ordinance #853, City Code of 1977. Motion passed unanimously. 8. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolution Adopting a Proposed Budget, Setting the City, EDA, and HRA Proposed Local Levy, and Establishing a Budget Hearing Date for Property Taxes Payable in 1998 RESOLUTION 97-47 Resolution of the City Council for the City of Columbia Heights, Minnesota Adopting a Proposed Budget, Setting the City, HRA, and EDA Proposed Local Levy, and Establishing a Budget Hearing Date for Property Taxes Payable in 1998 NOW, TI-IEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. ' CiTY COUNCIL MINUTES MEETING OF SEPTEMBER 8, 1997 PAGE 4 Section A: The proposed budget for the City of Columbia Heights for the year 1998 is hereby approved and adopted with appropriations for each of the funds as listed below. General Fund Community Development Admin. CDBG/HOME Parkview Villa North Parkview Villa South EDA Section 8 Housing Rental Property State Aid Cable Television Fund Library Dare Project Police Grant Fast Cops Capital Improvements Fund Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund Total Expense Including Interfund Transfers 7,699,775 229,266 321,231 289,327 158,913 1,061,865 301,434 51,287 83,192 142,159 149,252 493,129 8,950 84,240 56,371 883,000 157,500 659,505 374,892 6,246,753 1,384,455 1,204,914 1,435,539 414,000 332,541 153,213 125,000 26,903,613 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies, as hereinafter set forth for the year 1998: Revenue Available General Fund Community Development Admin. 7,699,775 229,266 CITY COUNCIl. MINUTES MEETING OF SEPTEMBER 8, 1997 PAGE 5 CDGB/HOME Parkview Villa North Parkview Villa South EDA Section 8 Housing Rental Property State Aid Cable Television Fund Library Dare Project Police Grant Fast Cops Capital Improvements Fund Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water'& Sewer Construction Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund Total Revenue Including Interfund Transfers 321,231 289,327 158,913 1,061,865 301,434 51,287 83,192 142,159 149,252 493,129 8,950 84,240 56,371 883,000 157,500 659,505 374,892 6,246,753 1,384,455 1,204,914 1,435,539 414,000 332,541 153,213 125,000 2,401,910 26,903,613 Section C. the taxable The following sums of money are levied for the current year, collectable in 1998, upon property in said City of Columbia Heights, for the following purposes: Estimated Area-Wide Estimated General Fund Levy Estimated Library Fund Levy Estimated EDA Fund Levy Estimated Special Levy Total Proposed Levy 847,632 1,745,372 443,145 99,000 66,285 3,201,434 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for fiscal year 1998 in the amount of $72,192. CITY COUNCIL MINLrrES MEETING OF SEPTEMBER 8, 1997 PAGE 6 BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget hearing shall be held on December 10th, at 7:00 P.M. in the City Council Chambers. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 8th day of September 1997. Offered By: Seconded By: Roll Call: Joseph S. Sturdevant, Mayor Carole Blowers, Secretary Pro-Tem Motion by Don Jolly, seconded by Meg Jones, to waive the reading of the resolution, there being ample copies available for the public. Motion by Don Jolly, seconded by Meg Jones to adopt Resolution 97-47, Being a Resolution Adopting a Proposed Budget, Setting the City, HKA, and EDA Proposed Local Levy, and Establishing a Budget Hearing Date for property taxes payable in 1998, with the total levy set at $3,201,434 and the Truth in Taxation hearing date of December 10, 1997. Motion passed unanimously. B. Bid 1) Considerations Award Contract for Manhole Rehabilitation to Visu-Sewer Mark Winson, Public Works Director, explained that there were three locations that were involved for this work: 38th & 3fa; 38th & 2 1/2, & 43~a and Quincy. There were two bids received for the project. The total for all three locations is $7,800.00. Motion by Bob Ruettimann, seconded by Joseph Sturdevant, to accept the proposal of Visu-Sewer for the rehabilitation of three manholes based on their proposal of August 5, 1997, in estimated amount of $7,800.00; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same, funding to be from the Sewer Capital Improvement Fund 652-49499-5130. Motion passed unanimously. CITY COUNCIL Ivl]NUTES MEETING OF SEPTEMBER 8, 1997 PAGE 7 2) Award Retaining Wall Construction Mark Winson, Public Works Director, explained that this is retaining wall work that needs to be done along state aid routes within the right of ways. Individual property owners are picking up the additional cost of work to be done on their private property. Two bids were received for this project. Motion by Meg Jones, seconded by Bob Ruettimann, to award the retaining wall construction on 44th Avenue and 40th Avenue, Municipal Project//9530 and #9606 to Sunram Construction, Inc. of Corcoran, Minnesota, based upon their low, responsible, qualified bid in the amount of $46,573.60 to be appropriated from Fund 402; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Motion passed unanimously. Other Business 1) Request for Variance for Second Free Standing Sign @4001 Central, Columbia Heights Mall Tina Goodroad, Planner for the Community Development Department, reviewed the request from Patrick Fischer, Manager of the Columbia Heights Mall and the history of signage at that location. The property currently has two non- conforming signs. Tina stated that there were two suggested motions before the Council tonight, one to approve (with restrictions), and one to deny. The motion to approve with restrictions was approved by the Planning and Zoning Commission. Patrick Fisher was also present, and spoke to the Council about the request and the reasoning behind it. After further discussion, a motion was made by Gary Peterson, seconded by Bob Ruettimann, to approve a second freestanding sign to be located along Central Avenue at 4001 Central Avenue limited to seventy-five (75) square feet and it must be located 150 feet from existing identification sign. The existing freestanding sign located at the north end of the mall must be removed. Motion passed. 2) St. Timothy's Project a) Second Reading of Ordinance #1351, Being an Ordinance Amending Ordinance #853, City Code of 1977 ORDINANCE NO. 1351 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 PERTAINING TO THE REZONING OF CERTAIN PROPERTY CITY COUNCIL MINUTES MEETING OF SEPTEMBER 8, 1997 PAGE 8 Section 1: That certain property legally described as the West 224 feet of the following described property: Lots 7 and 8, Auditor's Subdivision No. 51, except the North 3.6 acres thereof, Anoka County, Minnesota, which is currently zoned R-2, One and Two Family Residential, shall hereafter be zoned R-3, Multiple Family Residential. Section 2: This Ordinance shall be in full force and effect fi.om and thirty (3/)) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Carole Blowers, Secretary Pro Tem Tina Goodroad, Planner for the Community Development Department, reviewed the history and reasons for the proposal rezoning request. The first reading of this ordinance was held on August 11, 1997. In summary, a three story, 70 unit senior housing apartment is proposed by Nedegaard Construction to be built on property owned by St. Timothy's Church. The proposal also includes a 32 stall underground facility. Mary T., Inc. will be the managers of the property. Tina explained the rezoning to R-3, Multiple Family Residential, is necessary in order to build this type of structure. Items that were discussed at the first reading (such as parking problems, no parking signs, landscaping, lighting, private road access, and traffic generation) have been addressed by the builder and were discussed this evening. The following people spoke at the podium: Pat Doyle, 4920 Jackson (who felt that a three story building is too high for the area; the church is nineteen feet high; the senior housing complex is twenty-seven feet high--and thirty-five feet to the peak) Bill Kemp, SEll Architects & Engineering--architects for the project (who discussed traffic statistics (140-210 trips/day per average expected with this new unit; residential home averages 10 trips/day) Bruce Nedegaard, builder (who discussed sodium lighting & current lighting at CITY COUNCIL MINLrrES MEETING OF SEPTEMBER 8, 1997 PAGE 9 the tennis court) Sherril Lamont, 5007 Washington (who discussed parking and traffic concerns; police and fire calls per months; and overuse of the park by senior citizens). Councilmember Ruettimann responded with information on police/fire calls from Crestview, Reservoir, and Royce Place. Mary Jo Tjosvold from Mary T, Inc. --proposed manager for this project and also manages at least five more (who responded to some of these concerns; also discussed unit Nedegaard Construction recently built in New Brighton (Rice Creek)--this has 72 units on 2-3 acres; stated that the building needs to be of this size to give the people who will live there the accommodations they want); also compared this project to Margaret Place in Coon Rapids also built by Mr. Nedegaard. Wait Horishnyk, 5055 Madison (who definitely felt the building was too high; questioned the use of this land; asked what other kind of land is available in the city for senior housing like this) Dick Lindman, 718 50 ½ Avenue N.E. (who didn't feel the value of his property would go down because of the proposed senior housing unit and was in favor of the proposed project because it is attractive and functional and he will still be able to live in Columbia Heights and attend the church) Ron Davidson, 700 51~t Avenue N.E. (who questioned how long has this project been in the works and how long did the city know about it) Tina replied that the Planning and Zoning Commission first discussed it on July 18, 1997. Kathy llofstedt, 701 50 56 Avenue N.E. (who thought the building is too big for the lot; who expressed that the council needs to listen to the citizens and not give them the third degree; that the city should consider single family homes in this area; who does not want this rezoning done) Tom McQuarry, 609 51st Avenue N.E. (who thought more people should have been notified than those five hundred feet from the lot line of the proposed project; who felt that more public input and public meetings were needed before the council voted; that the building is too massive for that lot) Mark Kowal, 818 51st Avenue N.E. (who felt the council needed to listen to the people; feels there would be the cramming too many people into too small an area; wants the council to let citizens express their feelings) Jane Elalek, 4602 Fillmore (who uses the park all the time; felt that there were too many units proposed; how about 30 units?; let the people decide on it; who wanted to know if an impact statement on the surrounding neighbors was done). Ken Anderson replied that an EIS and EAS was not required and not done. A market survey that was done showed a need to have 258 units for senior housing. Richard Fedje, VP of the St. Timothy's Church Council (who emphasized that the church will be the closest neighbor to whatever project is built on their property; the church is socially responsible when making the decision on this project; give the church the opportunity to decide the future of their land; CiTY COUNCIL MINUTES MEETING OF SEPTEMBER 8, 1997 PAGE 10 confirmed that whatever project is built there will further the church's and community's goals; that there will not be a McDonald's, a tire shop, or teen center built there; the project will be one that will be the best use and interest of the community and church; thanked the council for their willingness to hear all sides) Kathy ltelmke, President of St. Timothy's Church Council (reiterated that there will not be a McDonald's, a tire shop, a teen center built there; the project will be one that will best serve the needs of the community and church) Sandy Davidson, 700 51st Avenue N.E. (who felt the building proposed is too large for the lot; who discussed how much the rent will be at the senior housing project (possibly $675-$890 per month) and who will be able to afford that with the annual Columbia Heights senior citizen income average at $17,000 and has to pay $200-$500 in medications a month; who also pointed out the Sullivan Lake drainage problems; who stated the building is too big and there is not enough parking spaces) llarold Hoium, 4315-17-21 5th Street (who thought it was a good project for the city--it will help pay lots of taxes and at the same time provide housing for people who want to live here; people should come to council meetings to become informed on what's going on) Lee Stauch, 1155 Khyber Lane (who feels the park needs more parking spaces; that the senior housing project would need to use 67 parking places from the church (which would be a contractual agreement with the church and owners of the building); that 25% of Columbia Heights is rental and we don't need any more) Councilmember closing comments: Gary Peterson: It's a good idea to provide affordable senior housing. We have good builder and a good owner/developer. Waiting list of 126 people right now. Bob Ruettimann: Talked to 80% of the people involved by this project, and got the further information as they requested. The project is in the best interest of the community. Don Jolly: He has no vested interest or personal gain to be made in this decision even though he is a member of St. Timothy's Church. Meg Jones: Likes the idea ora 55 and over senior center, but if rezoning is passed, there is no guarantee of 55 and over; stated concern over financing changes (Mary T. stated there were no financing changes). Wanted to know if they passed rezoning from R2 to R3 tonight, could it ever be reversed? (Tina stated yes) Joe Sturdevant: Traffic and the size of the complex is a concern; waiting list for seniors looking for this type of housing is real; Crestview is full and planning to build on; St. Timothy's Church is a good neighbor. CITY COUNCIL MINUTES MEETING OF SEPTEMBER 8, 1997 PAGE 11 Motion by Mayor Sturdevant, seconded by Bob Ruettimann, to waive the second reading of Ordinance No. 1351, amending Ordinance #853, City Code of 1977. there being ample copies available to the public. Motion passed unanimously. Motion by Mayor Sturdevant, seconded by Bob Ruettimann, to adopt Ordinance No. 1351, amending Ordinance #853, City Code of 1977. Roll call vote: All Ayes. Motion passed unanimously. b) Site Plan Approval - 825 N.E. 51st Avenue Tina Goodroad, Planner for the Community Development Department, reviewed the facts for the site plan approval and contingencies, and indicated that #1 of the conditions (approval of the lotsplit) has already been approved. Motion by Don Jolly, seconded by Gary Peterson, to approve the site plan as it meets appropriate zoning requirements provided the following contingencies are completed prior to occupancy: 1. Approval of the first and second reading of Ordinance #1351 (rezoning of development property). 2. Parking agreement be prepared and approved by City Attorney and filed with Anoka County in the form of a covenant. 3. Access easement to the Park Access Road (for Fire Department purposes only) be approved by the Park and Recreation Commission and the City Council. 4. Landscape plan and lighting plan be prepared and reviewed by staff at the time of submission of construction plans. 5. Owner/developer responsible to determine if sufficient water pressure flow in the line will meet the needs of the development. 6. Owner/developer must provide a plan that is approved by the City Engineering Department for a redesign of the storm water pond and will be responsible for constructing the modifications. 7. Sidewalks across parking lot from church to apartment building be installed. 8. Traffic Commission approval of proposed private service road and curb cut. Motion passed unanimously. c) Conditional Use Permit: St. Timothy's Lutheran Church Tina Goodroad, Planner for the Community Development Department, reviewed briefly the request for the conditional use permit. A conditional use permit (CUP) is needed for a retirement home. Motion by Don Jolly, seconded by Gary Peterson to approve the C1TY COUNCIL lVlINUTES lvlEETIlqG OF SEPTEMBER 8, 1997 PAGE 12 conditional use permit provided the following contingencies are completed and required approvals are made prior to occupancy: 1. Approval oflotsplit request. 2. Approval of the first and second reading of Ordinance No. 1351 (rezoning of development property). 3. Parking agreement be prepared and approved by City Attorney and filed with Anoka County in the form of a covenant. 4. Access easement be approved by the Park and Recreation Commission and City Council. 5. Site plan and all related contingencies be completed and approved. Motion passed unanimously. 9. ADMINISTRATIVE REPORTS Report of the City Manager The City Manager reported that Mark Winson's (Public Works Director/City Engineer) last day of work for the City of Columbia Heights is Friday, September 12, 1997. He wished him well in Duluth. B. Report of the City Attorney 10. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) The minutes of the August 27, 1997, Park and Recreation Commission were passed out at tonight's meeting. 11. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AQENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) Mary Jo Tjosvold from Mary T., Inc. stated the council should be commended for their willingness to listen to the citizens and that they were more open and receptive than some other cities she had experience with. Harold Hoium thanked Mr. Winson for his excellent work in our city; and stated that the Columbia Heights Council does listen to their citizens. Councilmembers thanked Mr. Winson for his accomplishments and wished him well. CITY COUNCIL MINUTES MEETING OF SEPTEMBER 8, 1997 PAGE 13 Councilmember Jolly asked about the status of the 49~ Avenue development. Tina stated the owner/developer has not moved forward, but they expect a permit will be pulled by the end of the year. 12. ADJOURNMENT Motion by Bob Ruettimann, seconded by Gary Peterson, to adjourn the regular of September 8, 1997, at 10:27 p.m. C'~ole Blowers, Secretary Pro Tem Joseph Sturdevant, Mayor CITY OF COLUMBIA HEIGHTS Meeting of: October 13, 1997 CITY MANAGER AGENDA SECTION: CONSENT ORIGINATINGcomm. Devel. DEPT.:Dept. ',~.~/-~ APPROVAL NO: -.',,---- DATE: Oot. ?, . At the worksession meeting held September 15, 1997 City Council reviewed the proposal from Bruce Nedegaard, President of First Choice Homes for the purchase of 4619 Pierce for $16,000. His original bid was $15,000 but he agreed to a price of $16,000. The home to be constructed will be similar in size and style to those built in Heritage Heights. Federal restrictions will control the value of the homes as both lots must be sold to a first-time homebuyer at or below 80% of the median household income. RECOMMENDED MOTION: Move to waive the first reading of Ordinance ~1359 being an ordinance amending Ordinance ~853, City Code of 1977, there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance #1359 for October 27, 1997. COUNCIL ACTION: \bt\letter\council ORDINANCE NO, 1359 Being an ordinance amending Ordinance No. 853, City Code of 1977, Authorizing to convey certain real estate located at 4619 Pierce Street N.E. The City of Columbia Heights does ordain: Section 1: Section 2: Section 3: First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: The City of Columbia Heights may convey unto First Choice Homes, the real property described as follow, to wit: That part of the South 60 feet of the North 120 feet of Lot Fifteen (15), lying East of the West 95 feet thereof, also the South 60 feet of the North 120 feet of Lot Sixteen (16), all in Block One (1), Sheffield's Subdivision, according to the plat thereof on file in the Office of the Registrar of Titles of said Anoka County. The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate for the purchase price of $16,000 and subject to the terms, and conditions specified in the sale and development agreement. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 1814 NORTHDALE BLVD. FIRST CHOICE HOMES COON RAPIDS, MN 55448 (612) 757-6614 FAX 757-0649 September 2, 1997 City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, MN 55421 RE: Lots on Pierce Street Dear Ken: It is my understanding that the lots on Pierce Street are coming available for sale. First Choice Homes would like to purchase the two lots for $15,000 per lot 'and using the same conditions as we did for the Heritage Heights project. We would like to purchase two lots instead of just one so we can keep the values up as we did in the Heritage Heights area. The values started at $112,500 and ended up at $175,000 in the Heritage Heights project, which I feel has been a great attribute to the City for a good clean-up project. This project has gone so good that I would hope the City would consider doing more of a clean-up in our community. If you should have any questions, please feel free to call me. Thank You, President A DIVISION OF NEDEGAARD CONSTRUCTION COMPANYr INC. LIC. NO. 20007056 CITY COUNCIL LETTER Meeting of: 10/13/97 AGENDA SECTION: C0N $ EtiT ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ · PUBLIC WORKS STUDY, PROJECT #9721 ~ ..' g~. - ~.~ DATE: 10/6/97 "~ On August 11, 1997 Council authorized staffto prepare Requests for Proposals to evaluate problem areas of the storm sewer system. Proposals were received from 8 consulting engineering firms. Four firms were selected to make presentations to the City Council. Based on the proposal and presentation, staff is recommending award of the project to Bonestroo, Rosene, Anderlik and Associates. Staff felt this proposal was the most detailed. Bonestroo will start immediately and complete the project in a relatively short time frame. Bonestroo demonstrated their experience xvith similar sites and will visit with staff and individual property owners to gain a thorough understanding of the problems experienced in the City. The report will be detailed enough to incorporate into plans and specifications for improvement projects. Bonestroo will commit to a not-to-exceed cost once the scope of the project is defined by the City. Staff has previous experience with Bonestroo on a large project. The water system study done for the City in 1989 was professionally done and very complete. RECOMMENDED MOTION: Move to mvard the Storm Sewer Improvements Study, Municipal Project #9721 to Bonestroo Rosene Anderlik and Associates; and furthermore, to authorize the Mayor and City Manager to enter into an Agreement for the same. KKY:jb 97-577 COUNCIL ACTION: CITY COUNCIL LETTER Meedngof: October 13, 1997 AGEND,AtSECTION: CONS ENT ORIGINATING DEPT.: CITY MANAGER NO: a-~ Recreation APPROVAL, ITEM: Amend JPM Management Plan BY: Keith Windschitl, Recreation Director NO: dPt- ~ -- 4 DATE: Septeml~r 19, 1997. At the July 7 Council work session, Mark Winson, former Public Works Director/City Engineer, presented to the Council the issue of amending the JPM Management Plan to remove the term B.Y.O.B" and to clarify the policy on renters of JPM facilities providing their own alcohol for events. The Park and Recreation Commission directed that alcoholic beverages shall be served only from the LaBelle Lounge and not from any other room or area within Murzyn Hall Recreation staff have revised the language in the JPM Management Plan to reflect these changes. Attached are pages 9 and 10 of the JPM Management Plan showing the changes in bold italics. RECOMMENDED MOTION: Move to amend the JPM Management Plan to remove the term "B.Y.O.B" and to clarify the policy on renters of JPM facilities providing their own alcohol for events, including the regulation that alcoholic beverages shall be served only from the LaBelle Lounge and not from any other room or area within Murzyn Hall COUNCIL ACTION: Page - 9 When lienor is permitted to be displayed or consu~med on the premises. When an admission fee is charged. C. When se~zices or goods are vended. When fccd cr beverages are provided or vended (except for basic meeting refreshments such as coffee, cookies, soft drinks, etc.) E. When there are fifty (50) or more participants. F. For dances, exercise classes or other physical activities. For any other usage that the Director de~ms a potential tiabiii5y or property risk. The damage/cleaning deposit fee shall be set by the Commission and is 'presently set at mwo hundred dollars ($200.00). The damage/cleaning deposit shall be cashed upon receipt. The damage/cleaning deposit may be waived by action of the Commission. The Director shall determine if any damages have occurred due to the event. The deposit shall be returned at the mime of settling up final charges or refunds if no damages occurred. See appendix D for the room rental ~roce~ure. 2.8 BAR Lessee may choose to bring in their ow~ alcoholic beverages for an o~en bar or contract with the CoI,,~ia Heights Lions Club to ~rovide com~Iete barte~ding services for their event. Intoxicating liquor shall not be sold on the ~r~4ses without ~ro~er licezm~e to sell as issued by the City of Col~,~ia Heights. S.Y.O.B. events are not allowed. The bar attendant, secured by the lessee, shall not consume any liquor while tending bar or just prior to tending bar. Bar attendants may accept freely given tips from customers. However, open bar events may not employ a "sugges5ed" or "required" dollar amount of tip from customers for beverages. Ail bottles shall be ke~= in ~lain sight on or behind the bar. Alcoholic beverages may o=ly be dispensed from behind the bar in the LaBelle Lounge, and maynot be dispensed from any other area of JP~ (except for wedding ch~-~a~e toasts as described below). No liquor containers are allowed in the seati~ areas. Alcoholic beverages are not to be taken out of JPM during an e~ent. Champagne bottles and/or a champagne fountain will be allowed in the main hall for wedding champagne toasts only. The wedding party (lessee) or caterer provides and pours the champagne. Champagne bottles may only be opened in the kitchen, or behind the bar. The shooting of champagne corks in or around JPM is smrictly prohibited. It is not permitted nc serve liquor to minors. The lessee shall be on the actual premises an all times while liquor is being served. No person, except ~nc!esa!ers or manufacturers to the extent authorized Page - 10 under State license, is permitted to directly or indirectly deal in, sell, or keep for sale, any intoxicating liquor without first having received a license to do so. The terms "sale" and "sell" mean and include all barters and all manners or means of furnishing intoxicating liquor in violation or evasion of the law and also include the usual meanings of the terms. There may be no open bar with an admission fee. An approved liquor license must be used if there is an admission charge for the rental. The City shall provide a uniformed security officer to be stationed on the premises when liquor is permitted to be displayed or consumed. This service shall be paid by the lessee in addition to the rental fee. The security service fee shall be paid even if the rental fee is waived. If deemed needed by the City, additional security may be added and charged to the lessee. No person shall serve any beverage mix or set-ups between the hours of 12:30 a.m. and 8:00 a.m. Beverage mix or set ups may not be sold during an open bar event. City ordinance requires the bar to close no later than 12:30 a.m. Ail persons present at any activity where intoxicating liquor or non-intoxicating malt liquor is permitted, served or displayed, shall abide by the rules and regulations of the Commission and the Director. Should any violation of such rules, or the laws or ordinances of the State of Minnesota or the City of Columbia Heights occur, the Director, his/her authorized representative, a peace officer, or authorized security officer, may: 1. Order the removal of such offender forthwith; or o Order the immediate removal of all beer, wine and intoxicating liquor from the premises; or o Revoke the lease immediately and order all persons from the premises without refund of any fees. 2.9 DECORATIONS The building'may be decorated for an event, but nails, tacks and other harmful methods of attaching decorations is prohibited. There are prescribed locations for such devices and the lessee is required to check with the Director's office for specific instructions prior to decorating JPM. Groups renting Murzyn Hall on consecutive days may leave decorations and/or supplies in the facility overnight. However, the City will not be responsible for any loss or damages to these decorations and/or supplies. See appendix E for a specific list of decorating rules and us&ge policies. 2.10 LIVE ANIMALS Live animals, fowl, or fish shall not be allowed for display, show or any other purpose within JPM, except as may be necessary for such purposes as seeing eye dogs, etc. The Director shall prescribe limitations on the CITY OF COLUMBIA HEIGHTS Meeting of: October 13, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER APPROVAL NO: ~ CONSENT comm. Devel. Dept. ~ ITEM:~ BY: Tina Goodr~)~/ BY -.~,.,/~//~r NO: DATE: Oot. 7, At the worksession meeting held September 15, 1997 City Council reviewed the proposal from Bruce Nedegaard, President of First Choice Homes for the purchase of 4625 Pierce for $16,000. His original bid was $15,000 but he agreed to a price of $16,000. The home to be constructed will be similar in size and style to those built in Heritage Heights. Federal restrictions will control the value of the homes as both lots must be sold to a first-time homebuyer at or below 80% of the median household income. In addition the property at 4625 Pierce Street is restricted to a final value of $116.850. RECOMMENDED MOTION: Move to waive the first reading of Ordinance ~1360 being an ordinance amending Ordinance #853, City Code of 1977, there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance ~1360 for October 27, 1997. COUNCIL ACTION: \bt\letter\council ORDINANCE NQ, 1360 Being an ordinance amending Ordinance No. 853, City Code of 1977, Authorizing to convey certain real estate located at 4625 Pierce Street N.E. The City of Columbia Heights does ordain: Section 1: Section 2: Section 3: The City of Columbia Heights may convey unto First Choice Homes, the real property described as follow, to wit: That part of the North 60 feet of Lot Fifteen (15) lying East of the West 95 feet thereof, also the North 60 feet of Lot Sixteen (16), all in Block One (1) Sheffields Subdivision. The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate for the purchase price of $16,000 and subject to the terms, and conditions specified in the sale and development agreement. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary FIRST CHOICE -HOMES 1814 NORTHDALE BLVD. COON RAPIDS, MN 55448 (612) 757-6614 FAX 757-0649 September 2, 1997 City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, MN 55421 RE: Lots on Pierce Street Dear Ken: It is my understanding that the lots on Pierce Street are coming available for sale. First Choice Homes would like to purchase the two lots for $15,000 per lot 'and using the same conditions as we did for the Heritage Heights project. We would like to purchase two lots instead of just one so we can keep the values up as we did in the Heritage Heights area. The values started at $112,500 and ended up at $175,000 in the Heritage Heights project, which ! feel has been a great attribute to the City for a good clean-up project. This project has gone so good that I would hope the City would consider doing more of a clean-up in our community. If you should have any questions, please feel free to call me. Thank You, President A DIVISION OF NEDEGAARO CONSTRUCTION COMPANY, INC. LIC. NO, 20007056 CITY COUNCIL LETTER Meeting of : OCTOBER 13, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO' %1~ ASSESSING APPROVAL ASSESSMENTS NO' '/~'~" ~ DATE: OCTOBER 6. 1997 The City Council is asked to adopt annually a Resolution to certify delinquent assessments to the County Property Tax Administrator for collection. This resolution includes delinquent special assessments, utility, and miscellaneous charges, totaling $35,941.30. Also, for the Council's information, staff has attached a balance sheet of 1997 current assessments and history showing the final amount being sent to Anoka County for placement on the tax rolls as $35,172.12. Staff recommends the Council adopt the following motions. RECOMMENDED MOTION: Move to waive the reading of Resolution 97-55, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 97-55, being a Resolution to certify delinquent assessments to Anoka County for collection with the Property taxes payable in 1998. COUNCIL ACTION: tbu~t~\6~l qcoul, cer CITY OF COLUMBIA HEIGHTS SPECIAL ASSESSMENTS Current Balances $28,140.52 10% Penalty & County Fee 3,985.38 Misc. Delinquent Utility 2,123.80 Misc. Delinquent Bills 1,691.60 TOTAL DELINQUENT 1996 $35,941.30 Minus Payments Received (9/18 thru 10/3) 769.18 TOTAL 1996 AMOUNT CERTIFIED $35,172.12 The current balance of $28,140.52 is 39.26% of the total billed as current, which was $71,693.40. CURRENT SPECIAL ASSESSMENT HISTORY (excluding delinquent utility and miscellaneous bills) YEAR TOTAL BILLED LTNPAID CURRENT % CERTIFIED 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 201,700.46 197,640.59 218,860.49 188,131.51 187,314 27 154,598 10 105,192 39 125,887 78 159,282 22 64,766 69 71,693 40 79,788 58 87,194 08 76,784 00 81,849 03 54,051 09 53,213 54 33,219 35 40,595 50 72,695 02 25,925 62 28,140 52 39.56% 44.13% 34.17% 43.51% 28.86% 34.42% 31.58% 32.25% 45.64% 40.03% 39.26% county\balpage, cer RESOLUTION NO. 97 - 55 CERTIFICATION OF DELINQUENT ASSESSMENTS BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, that THE COUNTY AUDITOR be, and he is hereby directed, to levy the delinquent special assessments, delinquent utility, and miscellaneous delinquent bills on the properties in the City of Columbia Heights as submitted on the attached pages and filed in the Assessment Book for 1997 totaling $35,941.30. BE IT FURTHER RESOLVED that the foregoing amounts shall be included in the individual property tax statements for the current year and identified thereon as "Special Assessments - Fund #82683. SAID LEVIES shall be enforced and collected in the manner provided for the enforcement and collection of State and County taxes under and in accordance with the provisions of the general laws of the State. All assessments with penalties and interest as indicated thereon paid to the County Treasurer shall belong to the City of Columbia Heights and shall be turned over to the City Treasurer in the manner provided by the City Charter and Ordinances. THE CITY OF COLUMBIA HEIGHTS shall accept payments on these levies until October 3, 1997. Upon receipt of said payments the City will remove them from the certification list sent to Anoka County. Passed this 13th day of October, 1997. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary county\dlqspres, cer 19 September 1997 Fri 12:55 PM PIN E35-30-24-31-0059 36-30-24-21-0159 F35-30-24-14~0077 P~25-30-24-14-0025 I~25-30-24-14-0063 R25-30-24-23-0014 R25-30-24-24~0054 R25-30-24-33-0015 R25-30-24-33-0018 R25-30-24-33-0019 R25-30-24-33-0020 R25-30-24~33-0055 R25-30-24-33-0056 R25-30-24-33-0057 R25-30~24-33-0067 R25-30-24-33-0074 P.25-30-24-33-0078 R25-30-24-33-0079 R25-30~24-33-0083 R25-30-24-33-0087 R25-30-24-33-0091 R25-30~24-33-0103 R25-30~24-33-0109 R25-30-24-33-0115 R25-30-24-33-0120 P~25-30-24-33-0132 R25~30-24-33-0133 Certifie~ Register CITY OF COLUMBIA HEIGHTS Address 4056 7T~ ST 4450 BU~ ST 4216 CENTRAL AVE 2120 N. UPLAND CREST 4838 W. UPLAND CREST 4906 T~/LER ST 1493 LINCOLN TER 4629 POLK ST 4647 POLK ST 4649 POLK ST 4651 POLK ST 4546 TYLER ST 4540 TYLER ST 4532 TYLER ST 4556 POLK ST 4520 POLK ST 4501 TYLER ST 4507 TYLER ST 4529 TYLER ST 4555 TYLER ST 4536 TAYLOR ST 4537 POLK ST 4544 FILLMORE ST 1133 45TH AVE 4525 TA1-LOR ST 4618 FILLMORE ST 4610 FILL~MORE ST Page i Certified 17.78 273.28 119.78 229.66 297.84 198.56 209.32 158.96 190.28 96.32 49.36 237.26 190.28 18.68 435.60 17.78 137.60 137.60 194.70 348.82 237.26 190.28 462.36 183.22 413.64 49.36 49.36 19 September 1997 Fri 12: 55 PM PIN R25-30-24-33-0!39 I{25-30-24-33-0146 t{25-30-24-34-0007 1{25-30-24-34-0020 1{25-30-24-34-0035 R25-30-24-34- 0042 R25-30-24-34-0043 t{25-30-24-34-0077 1{25-30-24-34-0083 R25-30-24-34~ 0084 1{25-30-24-34-0086 t{25-30-24-34-0096 R25-30-24-34- 0099 R25-30-24~34-0105 1{25~ 30-24-3410108 R25-30-24-34- 0113 R25-30-24~34- 0118 I{25-30-24-34-0119 R25-30-24- 34-0120 R25-30-24~34- 0123 R25- 30-24 -34-0136 R25-30-24 - 34- 0138 R25-30124 -44-0059 t{25-30-24-44-0084 R26-30-24-14- 0014 R26-30-24-24- 0105 R26-30~24-31-0132 Certified Register CITY OF COLUMBIA HEIGHTS Address 4619 TAYLOR ST 4633 TAYLOR ST 1447 PARIfVIEW LN 1412 PARKVIEW LN 4614 JO~INSON ST 4649 JOHNSON ST 4655 JOHNSON ST 1315 45 1/2 AVE 1303 45 1/2 AVE 1309 45 1/2 AVE 1260 46TH AVE 4539 FILLMORE ST 4515 FILLMORE ST 1215 45TH AVE 1227 45TH AVE 1315 45TH AVE i326 45 1/2 AVE 1332 45 1/2 AVE 4653 FILLMORE ST 4633 FILLMORE ST 4644 PIERCE ST 4643 JOHNSON ST 4550 STINSON BLVD 2308 MAIDEN LN 49 t 0CENTRAL AVE 4922 4TH ST 4737 4TH ST Page 2 Certified 190.28 112.00 158.96 177.74 205.94 259.18 262.30 168.36 168.36 168.36 456.24 124.50 204.72 41.52 43.86 43.86 168.36 16.78 12.22 52.48 52.48 346.86 18.88 18,88 28.46 465.14 168.76 19 September 1997 Fri 12:55 PM PIN R26-30-24-42-0066 R35-30-24-11- 0054 R35-30~24-11-0056 R35-30-24-11- 0057 R35-30-24-11-0061 R35-30-24-11-0063 R35-30-24-11-0074 R35-30-24-13-0083 R35-30-24-13-0094 R35-30-24-13-0!06 R35-30-24-13-0195 R35-30-24-14-0127 t{35-30-24-21-0004 R35-30-24-21-0009 R35-30-24-21-0122 R35-30-24-21-0134 R35-30-24-21-0164 R35-30-24-21-0166 R35-30-24-2!-0208 R35-30-24-2!-0209 R35-30-24-22-0025 R35-30-24-22-0i01 R35-30-24-22-0103 R35-30-24-22-0104 R35-30-24-22-0107 1{35-30-24-22-0109 R35-30-24-22-0i10 Certified Register CITY OF COLUMBIA HEIGHTS Address 4838 MADISON ST 4401 QUINCY ST 4417 QUINCY ST 4421 QUINCY ST 4445 QUINCY ST 808 45TH AVE 4401 MONROE ST 4222 MONROE ST 4237 MADISON ST 4130 MONROE ST 4227 MADISON ST 4108 QUINCY ST 4436 7TH ST 4418 7TH ST 4356 5TH ST 4300 5TH ST 4311 5TH ST 4325 5TH ST 4337 UNIVERSITY AVE 4455 6TH ST 4453 3RD ST 4334 2ND ST 4324 2ND ST 4322 2A~ ST 4304 2ArD ST 4301 MAIN ST 4309 MAIN ST Page 3 Certified 256.06 38.68 16.90 24.16 31.42 30.68 149.62 10.74 10.74 29.72 10.74 84.36 14.70 14.70 193.42 193.42 193.42 193.42 37.58 14.70 565.86 10.74 10.74 10.74 19.10 19.10 10.74 19 September 1997 Fri 12:55 PM PIN R35-30-24-22-0113 R35-30-24-22-0!16 R35-30-24-23-0025 R35-30-24-23-0093 R35-30-24-24-0003 R35-30-24-24-0004 R35-30-24-24-0040 R35-30-24-24-0049 R35-30~24-24-0054 R35-30-24-24-0058 R35-30-24-24-0059 R35-30-24-24-0075 R35-30-24-24-0!23 t{35-30-24-24-0147 R35-30-24-31-0005 R35-30-24-31-0027 R35-30-24-31-0034 R35-30-24-31-0054 R35-30-24-31~0058 R35-30-24-31-0078 R35-30-24-32-0004 R35-30-24-32-0015 R35-30-24-32-0078 R35-30-24-34-0012 I~-30-24-34-0017 R35-30-24-41-00!4 R35-30-24-41-0041 Certified Register CITY OF COLUMBIA HEIGHTS Address 4329 MAIN ST 4341 MAIN ST 4124 2ND ST 4143 2ND ST 4244 5TH ST 4242 5TH ST 4205 5TH ST 4243 5TH ST 4256 7TH ST 4240 7TH ST 4236 7TH ST 4231 6TH ST 4101 5TH ST 4112 5TH ST 4010 4TH ST 4033 4TH ST 4044 6TH ST 4033 5TH ST 4057 5TH ST 4029 6TH ST 4054 2ND ST 4004 2ND ST 201 40THAVE 525 38TH AVE 546 38TH AVE 4049 MOLrROE ST 4030 CENTRAL AVE Page 4 Certified 10.74 10.74 345.48 228.20 193.42 193.42 172.84 193.42 10.74 10.74 10.74 10.74 180.04 250.46 717.58 12.06 57.04 250.46 221.04 47.72 420.82 203.10 236.56 253.28 539.68 84.36 1489.28 19 September 1997 Fri 12:55 PM PIN R35-30-24-41-0060 R35-30-24-41-0105 R35-30-24-41-0108 R35-30-24-41-0111 R35-30-24-41-0117 t435-30-24-41-0122 R35-30~24-41-0128 t435-30-24-41-0151 R35-30-24-42-0022 R35-30-24-42-0065 R35-30-24-42-0067 R35-30~24-42-0091 !~35-30-24-42-0092 R35-30-24-42-0097 R35-30-24-42-0098 R35-30-24-43-0021 R35-30-24-43-0022 R35-30-24-44-0014 R35-30-24~44-0015 R35-30-24-44-0019 R35-30-24-44-0020 R35-30-24-44~0036 R35-30-24-44-0037 R35-30-24-44-0039 R35-30-24-44-0046 R35-30-24-44-0049 R35-30-24-44-0053 Certified Register CITY OF COLUMBIA HEIGHTS Address 4057 VAN BUREN ST 3953 JACKSON ST 3963 JACKSON ST 3975 JACKSON ST 3968 JACKSON ST 3944 JACKSON ST 3939 QUINCY ST 4040 CENTRAL AVE 4056 JEFFERSON ST 4049 JEFFERSON ST 4059 JEFFERSON ST 4051 MADISON ST 4055 MADISON ST 678 40TH AVE 672 40THAVE 588 38TH AVE 584 38TH AVE 3914 VAN BUREN ST 3906 VAN BUREN ST 3911 JACKSON ST 3917 JACKSON ST 3856 JACKSON ST 3850 JACKSON ST 3840 JACKSON ST 3812 JACKSON ST 3730 JACKSON ST 3708 JACKSON ST Page 5 Certified 178.68 10.74 10.74 10.74 11.78 10.74 8.64 2987.46 178.68 57.04 178.68 57.04 57.04 15.54 12.82 382.32 382.10 14.92 14.92 10.74 10.74 26.48 16.20 16.20 16.20 16.20 21.92 19 September 1997 Fri 12:55 PM PiN R35-30-24-44-0054 R35-30~24-44-0060 R35~30-24-44-0062 R35-30-24-44-0064 R35-30-24-44-0072 R35-30-24-44-0092 R35-30-24-44~0094 R35-30-24-44-0100 R35-30-24-44-0104 R36-30-24-1i-0030 R36-30-24-13-0098 R36-30~24-i3-0103 R36-30-24-2!-0033 R36-30-24-21-0070 R36-30-24-21-0075 R36-30-24-21-0t08 R36-30-24-21-0113 R36-30-24-21-0i32 R36-30-24-21-0138 R36-30-24-22-0004 R36-30-24-22-0030 R36-30-24~22-0049 R36-30-24-22-0050 R36-30-24-22-0056 R36-30-24-22-0071 R36-30-24-22-0078 R36-30-24-22q0097 Certified Register CITY OF COLI3MBIA HEIGHTS Address 3704 JACKSON ST 3723 QUINCY ST 3731 QUINCY ST 3813 QUINCY ST 3857 QUINCY ST 3701 JACKSON ST 3719 JACKSON ST 3809 JACKSON ST 3829 JACKSON ST 4440 STINSON BLVD 4133 POLK ST 1923 41ST AVE 1342 45TH AVE t316 44 1/2 AVE 1334 44 1/2 AVE 1225 43 1/2 AVE t215 43 1/2 AVE 1314 43 1/2 AVE 1320 43 1/2 AVE 1137 44 1/2 AVE 965 44 1/2 AVE 949 44TH AVE 941 44TH AVE 966 44 1/2 AVE 1114 44 1/2 AVE 1130 44 1/2 AVE 1013 43 1/2 AVE Page 6 Certified 16.20 8.54 8.54 13.16 14.08 7.66 7.66 7.66 7.66 294.94 110.58 257.22 99.46 174.62 230.98 174.62 15.42 17.32 174.62 174.62 174.62 1484.26 110.42 221.60 174.62 17.32 237.26 19 September 1997 Fri 12:55 PM PIN R36-30-24-22-0105 R36-30-24-22-013t R36-30-24-22-0144 R36-30-24-22-0!51 R36-30-24-23-0004 R36-30-24-23-0005 R36-30-24-23-0010 R36-30-24-23-0050 R36-30-24-23-0057 R36-30-24-23-0063 R36-30-24-23-0066 R36-30-24-23-0070 R36-30~24-23-0124 R36-30-24-23-0156 R36-30-24-23-0168 R36-30-24-23-0485 R36-3O-24-23-0499 R36-30-24-23-0500 R36-30-24-24-0016 I{36-30-24-24-0026 R36-30-24-24-0043 R36-30-24-24- 0047 I{36-30-24-24-0056 R36-30-24-24-0067 R36-30-24-24-0068 R36-30-24-24-0075 R36-30-24-24-0083 Certified Register CITY OF COLUMBIA HEIGHTS Address 981 43 1/2 AVE 1011 43RD AVE 1100 43 1/2 AVE 1134 43 1/2 AVE 1001 42 1/2 AVE #201 1001 42 1/2 AVE ~202 1129 42 1/2 AVE 943 42ND AVE 966 42 1/2 AVE 1011 42ND AVE 1027 42ND AVE 1038 42 1/2 AVE 968 42ND AVE 1007 42ND AVE !011 41ST AVE ~111 1015 42ND AVE 957 42ND AVE 956 42 1/2 AVE 1525 41ST AVE 1301 CIRCLE TERRACE BLVD 1319 42 1/2 AVE 1313 42 1/2 AVE 1205 42 1/2 AVE 1307 42ND AVE 1233 42ND AVE 1316 42 1/2 AVE 1435 42ND AVE Page 7 Certified 190.28 174.62 262.30 174.62 51.58 51.58 158.96 262.16 174.62 131.56 405.88 174.62 131.56 405.88 15.56 131.56 131.56 174.62 439.70 184.02 174.62 174.62 221.60 133.90 369.42 237.26 405.88 19 September 1997 Fri 12:55 PM PIN R36-30-24-24-0097 R36-30-24~24-0099 R36-30-24-24-0100 R36-30~24-24-0116 R36-30-24-24-0120 R36-30-24-24-0127 R36-30-24-24-0129 R36-30-24-24-0!43 R36-30-24-24-0145 R36-30-24-31-0016 R36-30-24-31-0038 R36-30-24-3!-0047 R36-30-24-31-0062 R36-30-24-32-0029 R36-30-24-32-0061 R36-30-24-32-0178 R36-30-24-33-0137 R36-30-24-33-0141 R36-30-24-34-0131 R36-30-24-34-0133 R36-30-24-34-0135 R36-30-24-34-0!39 R36-30-24-34-0143 R36-30-24-34-0t45 R36-30-24~34-0i53 R36-30-24-34-0155 R36-30-24-34-0159 Certified Register CITY OF COLUMBIA I~EIGHTS Address 1410 42ND AVE 1407 CIRCLE TERP~CE BLVD 1401 CIRCLE TERRACE BLVD 1356 CIRCLE TERRACE BLVD 4110 RESERVOIR BLVD 4154 RESERVOIR BLVD 4158 RESERVOIR BLVD 4237 PIERCE ST 1225 42ND AVE 4055 RESERVOIR BLVD 1254 CIRCLE TERP~ACE BLVD 1206 CIRCLE TERRACE BLVD 3962 RESERVOIR BLVD 1132 40T~ AVE 1121 GOULD AVE 1000 41ST AVE #311 3737 POLK ST 3717 POLK ST 3914 TYLER ST 3906 TYLER ST 3866 POLK ST 3850 POLK ST 3873 TYLER ST 1220 39TH AVE 3851 POLK ST 3839 POLK ST 3823 POLK ST Page 8 Certified 405.88 190.28 190.28 237.26 61.10 150.62 121.38 270.14 129.20 156.96 165.22 184.02 11.72 11.72 11.72 3.26 10.74 244.06 10.74 8.64 7.94 12.06 21.74 72.96 198.96 10.74 10.74 19 September 1997 Fri 12:55 PM PIN R36-30-24-41-0047 R36-30-24-41-0050 R36-30-24-41-0090 R36-30-24-42-0081 Certified Register CITY OF COLUMBIA HEIGHTS Address 4040 CLEVELAND ST 2010 41ST AVE 4088 STINSON BLVD 3945 JOHNSON ST Page 9 Certified 95.12 271.34 262.08 75.86 35941.30 CITY COUNCIL LETTER Meeting of: 10/13/97 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS RECLEANING AND LINING OF INNSBRUCK AREA DATE: 10/6/97 WATERMAIN AND CLEANING AND LINING OF /7 %7 7 ARGONNE DR. WATERMAIN ~"' t~ '" q The contractor has completed the recleaning and lining of the Innsbmck area watermain and cleaning and lining of the Argonne Dr. watermain. Staff is recommending approval of final payment. RECOMMENDED MOTION: Move to accept the work for the recleaning and lining of the Innsbruck area watermain and cleaning and lining of the Argonne Dr. watermain and authorize final payment to H.E.R.C. Products Incorporated &Phoenix, Arizona, in the amount of $84,235.00. KY.'jb 97-578 COUNCIL ACTION: CITY COUNCIL LETrER Meeting of: October 13, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: q Fire License Revocation, Rental Properties NO: ~ ' t~" g DATE: September 26, 1997 DATE:/,~' Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Housing Maintenance Codes. 1. Dale Frenzel ................................ 3734 3~a Street RECOMMENDED MOTION: Move to Establish a Hearing Date of November 24, 1997 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against the above- named Property Owners Regarding their Rental Property. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of · October 12, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPT.. CITY MANAGER NO: ~ CITY MANAGER APPROVAL ITEM: APPROVALsALE OF CERTAINOF CLASSIFtCATIONFoRFEiT LAND&COUNTY BY: JANE GLEASON Anoka County has classified the following parcel as forfeit land and are requesting a copy of the motion by the City Council to approve the classification and sale: 36 30 24 43 0012 4501 Madison Street - a parcel of vacant land with a driveway easement over the North 12 feet in favor of the adjacent property to the East. This is a corner lot and to meet all the set backs and the required square footage of a house, along with the easement over the north would be very difficult. The City has no interest in this parcel. This parcel was owned by Christine Sroka when it was condemned. In August, 1995 the Order to Raze was granted by the Courts. The sewer was plugged at the property line, the water line was abandoned and removed to the water main and the house was removed in September 1995. The demolition costs from fund 415- 59408-3050 were approved by the Council, Also, charges for attorney fees and miscellaneous expenses totaling $8,482.60 were assessed and certified over the following three years 1994, 1995 & 1996. RECOMMENDED MOTION: Move to approve the classification and sale of 4501 Madison Street, PIN 26 30 24-43-0012 and to authorize the City Manager to return to the Anoka County Board the completed classification and sale approval forms along with a copy of this motion. COUNCIL ACTION- RECOMMENDED MOTION UNANIMOUSLY APPROVED BY CITY COUNCIL AT THE October 13, 1997 REGULAR COUNCIL MEETING CERTIFICATION: I hereby certify that the aforementioned motion is a true and correct copy of the motion approved by the Columbia Heights City Council on October 13, 1997. Jo-Anne Student, Deputy City Clerk County\for4501 M CITY COUNCIL LETTER Meeting of: October 13, 1997 ORIGINATING DEPARTMENT: CITY MANAGER'S AGEND~SECTiON: CONSENT NO: CITY MANAGER'S APPROVAL DATE: 9-29-97 ~/~ ~' DATE: NO: At the council meeting of September 22, 1997, the City Council established a special meeting of the City Council and Telecommunications Commission for Thursday, October 16, 1997, at 7:30 p.m. Based on the delayed receipt of the responses from the company to the Municipal Request for Information, more time is needed to review the legal, financial, and technical qualifications of Charter Communications. Thus, staff is requesting that the special meeting be reschedu!ed to November 20, 1997, at 7:30 p.m. Council action to approve or deny the transfer will be tentatively scheduled to be placed on the December 8, 1997, Council meeting agenda. RECOMMENDED MOTION: Move to reschedule the special meeting of the City Council and Telecommunications Commission for Thursday, November 20, 1997. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: October 13,1997 AGENDA S~CTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ ADMINISTRATION APPROVAL ITEM: RESOLUTION NO. 97-56 BY: JEAN KUEHN APPROVED~/Z~-'/-Z~/~ -Il DATE: BACKGROUND Growth in the metropolitan area and the demand for additional services such as faxes, cellular phones, pagers, etc., has created the need for additional phone numbers. The split of 612 and 320 was thought tobe adequate for ten years and has lasted less than five years. The Public Utilities Commission does not want to revisit this issue again anytime in the near future, so it will only consider plans that will produce the maximum availability of new phone numbers. The Telecommunications Commission reviewed the proposals for splitting off another area code in the metro area in June at their regular meeting. The information from the PUC at that time was very general --no specific boundaries were identified for any of the options. The general consensus of the Commission was that a geographic split --"the donut" or "river" split would be the most logical and least confusing for the majority of the metro residents. The "donut" would be the core cities, (donut hole) including large hospitals and major businesses and they would keep the 612 code and the outlying areas (the donut) would be in the newly created area code. Calling within your area would be the same as now, seven digits. Calls outside your area, within the metro, would require ten digits but would not incur a long distance charge. The overlay plan was generally believed to be the least desirable and most confusing. With the "overlay" everyone would keep what they now have, BUT any new business, new resident, any added line would be assigned the new area code. Under this plan every phone call would require a 10 digit dial and your neighbor could have a different area code. Only last month did the PUC .reveal where some of the boundaries may be. The river split was rejected as not creating enough new numbers. As a first ring suburb we were uncertain if Columbia Heights would be in or out of the "donut". The Commission reasonably assumed that undei: any geographic split the entire city would be in one area code. That is NOT the case. US WEST has told the Department of Public Service that the main wire center lines do not follow political boundaries and those routes would be the ones used to determine areas, not political, or city boundaries. As a result, a small portion of southern Columbia Heights would be in the "donut", up to 44th Ave NE. The rest of the City, and the rest of Anoka County, would be in the new area code. Approximately eight suburbs around St. Paul and Minneapolis are in this same predicament. ANALYSIS While we easily see the problems, for the PUC we must present: 1. Overriding public policy concerns that area would be adversely affected by a code split within our community. 2. A list of less compelling but cumulatively important tangible and intangible problems created by a split. 3. Individual business and resident responses brought to the city describing the problems of a split within a city. The Suburban Rate Authority attorney, Jim Strommen, would like to hear from us regarding: 1. Overlay or geographic split, depending on whether split can be on municipal boundaries or not. 2. Specific reason that intra-municipal boundaries harm city government and the people it serves. 3. City's position on a geographic split, with just Minneapolis and St. Paul in the donut as preferable to an overlay. OR whether a split along municipal boundaries, with some suburbs within the donut with Minneapolis and St. Paul would be acceptable. 4. Input from business community regarding overlay. 5. City contact with legislative representatives regarding our preference. Listed below are the responses from staff based on the above information: 1. Our City library shares a data base with all other Anoka County libraries, and this is accessed through computers using interlinked modems. Patron phone numbers are used for identification, notification of available requests and other communications. Having a separate area code for a small portion of Columbia Heights would isolate our residents from services that are now available on a cooperative basis throughout Anoka County. Since the library would be in the portion separated from the rest of the city as well as our county this would have an isolating effect and diminish service to our patrons. 2. As the only Anoka County city hall that would fall into another area code, Columbia Heights would be perceived as being separate from the Anoka County Community. As the southern-most community in Anoka County this is already a concern. 3. Approximately 65 % of our residents would have an area code different from their own city hall. The obvious resulting confusion only adds to the perception of governmental red tape and bureaucracy, and would be adding to the unavailability we try so hard to combat. In today's terms, it would not be "user friendly". 4. Both the police and fire departments that serve the Columbia Heights area are located south of 44th Ave--the current dividing line for the area code split. This means the residents living north of there would need to have their phone lines reconfigured so that their emergency calls for help would be properly channeled. This is a major concern for emergency service staff. Since the police are dispatched through the Anoka County facilities, the two area codes would be a serious time and service issue for police and fire. 5. Given the fact that the primary financial benefactors for this increased line capacity will be US WEST and other service providers, it seems totally reasonable to require these companies to realign the main wire centers so that cities are not split between two area codes. The added capacity will greatly increase revenues to the providers of the additional service. Why shouldn't they be required to create a viable, user-friendly system for the cities? 6. If an overlay system is to be seriously considered, the distinction should be that all businesses would keep the 612 area code and all residential customers would adopt the new code. This would significantly diminish the fmancial impact of the change and would be a clear distinction that people could readily remember. 7. Under NO circumstances should our city be split in half, with two area codes serving this city. Business owners, contacted through the Chamber of Commerce, felt very strongly that the overlay would be objectionable and felt it was anti-business and anti-growth. If an overlay system is selected, every phone call would require the full 10 digit dialing. Staff recommends adoption of the attached resolution in support of the geographic "donut" style split with the core cities of Minneapolis and St. Paul in the 612 area code and the suburban cities totally in the newly created are code. RECOMMlgNDED MOTION: To waive the reading of Resolution 97-56, there being ample copies avialable to the public. RECOMMENDED MOTION: To approve Resoulution # 97-56, being a resolution in support of a geographic "donut" style split with the core cities of Minneapolis and St. Paul in 612 area code and the suburban cities totally in the newly created area code. Copies of this resolution to be forwarded to the Suburban Rate Authority and to the Public Utilities Commission as a statement of the city's position on this matter. COUNCIL ACTION: RESOLUTION NO. 97 - 56 BEING A RESOLUTION THAT THE TELEPHONE AREA CODE FOR OUR CITY SHOULD BE THE SAME FOR ALL AREAS, AND THAT NO CITY SHOULD HAVE MORE THAN ONE AREA CODE APPLICABLE TO IT. WHEREAS, the City of Columbia Heights, in cooperation with the cities of Suburban Rate Authority, is seeking to advise the Department of Public Service and the Public Utilities Commission regarding the method of area code selection for the metropolitan area, and WHEREAS, the City of Columbia Heights desires to continue to effectively and efficiently serve all residents of this city, and WHEREAS, the suggested division would make Columbia Heights City Hall an island alone from the rest of Anoka County and separate City Hall from 65 % of the population it serves, and WHEREAS, the City needs to provide for the timely and critical services of police, fire and emergency medical care to all its citizens, and WHEREAS, two area codes within one city could delay police and fire emergency response time, and WHEREAS, the dispatch facilities for these city services would be in a different area code than the city offices, and WHEREAS, a City divided by area code would cause many of its residents to have diminished, less timely service in critical areas, and WHEREAS, the city library shares a data base with all other libraries in Anoka County through interlinked modems and phone lines, and two area codes within one city would significantly impair services for our residents using this facility, and WHEREAS, the primary financial benefactors for this increased line capacity will be US WEST and the other service providers, therefore, these companies should be required to realign the main wire centers along the necessary political boundaries, and WHEREAS, the added capacity will significantly enhance the service providers revenues, therefore, the providers of this service should be required to create a viable, user-friendly system for the cities and the residents they serve. NOW, THEREFORE, BE IT RESOLVED, that the City Council of Columbia Heights requests the Department of Public Service and the Public Utilities Commission to require a geographic split to determine the area codes and further that this split be done along the Minneapolis-St Paul political boundaries, so that no city is divided by an area code. Dated this thirteenth day of October, 1997 Offered by: Seconded by: Roll call: Jo-Anne Student, Council Secretary State of Minnesota County of Anoka City of Columbia Heights Mayor Joseph Sturdevant CERTIFICATION Jo-Anne Student, Deputy City Clerk I hereby certify that the foregoing resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the thirteenth day of October, 1997, as disclosed by the records of said City in my presence. CITY COUNCIL LETTER Meeting of: October 13,1997 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER' S NO: ~ ADMINISTRATION APPROVAL ITEM: RESOLUTION NO. 97-56 BY: JEAN KUEHN APPROVED BACKGROUND Growth in the metropolitan area and the demand for additional services such as faxes, cellular phones, pagers, etc., has created the need for additional phone numbers. The split of 612 and 320 was thought to be adequate for ten years and has lasted less than five years. The Public Utilities Commission does not want to revisit this issue again anytime in the near future, so it will only consider plans that will produce the maximum availability of new phone numbers. The Telecommunications Commission reviewed the proposals for splitting off another area code in the metro area in June at their regular meeting. The information from the PUC at that time was very general --no specific boundaries were identified for any of the options. The general consensus of the Commission was that a geographic split --"the donut" or "river" split would be the most logical and least confusing for the majority of the metro residents. The "donut" would be the core cities, (donut hole) including large hospitals and major businesses and they would keep the 612 code and the outlying areas (the donut) would be in the newly created area code. Calling within your area would be the same as now, seven digits. Calls outside your area, within the metro, would require ten digits but would not incur a long distance charge. The overlay plan was generally believed to be the least desirable and most confusing. With the "overlay" everyone would keep what they now have, BUT any new business, new resident, any added line would be assigned the new area code. Under this plan every phone call would require a t0 digit dial and your neighbor could have a different area code. Only last month did the PUC reveal where some of the boundaries may be. The river split was rejected as not creating enough new numbers. As a first ring suburb we were uncertain if Columbia Heights would be in or out of the "donut". The Commission reasonably assumed that under any geographic split the entire city would be in one area code. That is NOT the case. US WEST has told the Department of Public Service that the main wire center lines do not follow political boundaries and those routes would be the ones used to determine areas, not political, or city boundaries. As a result, a small portion of southern Columbia Heights would be in the "donut", up to 44th Ave NE. The rest of the City, and the rest of Anoka County, would be in the new area code. Approximately eight suburbs around St. Paul and Minneapolis are in this same predicament. ANALYSIS While we easily see the problems, for the PUC we must present: 1. Overriding public policy concerns that area would be adversely affected by a code split within our community. 2. A list of less compelling but cumulatively important tangible and intangible problems created by a split. 3. Individual business and resident responses brought to the city describing the problems of a split within a city. The Suburban Rate Authority attorney, Jim Strommen, would like to hear from us regarding: 1. Overlay or geographic split, depending on whether split can be on municipal boundaries or not. 2. Specific reason that intra-municipal boundaries harm city government and the people it serves. 3. City's position on a geographic split, with just Minneapolis and St. Paul in the donut as preferable to an overlay. OR whether a split along municipal boundaries, with some suburbs within the donut with Minneapolis and St. Paul would be acceptable. 4. Input from business community regarding overlay. 5. City contact with legislative representatives regarding our preference. Listed below are the responses from staff based on the above information: 1. Our City library shares a data base with all other Anoka County libraries, and this is accessed through computers using interlinked modems. Patron phone numbers are used for identification, notification of available requests and other communications. Having a separate area code for a small portion of Columbia Heights would isolate our residents from services that are now available on a cooperative basis throughout Anoka County. Since the library would be in the portion separated from the rest of the city as well as our county this would have an isolating effect and diminish service to our patrons. 2. As the only Anoka County city hall that would fall into another area code, Columbia Heights would be perceived as being separate from the Anoka County Community. As the southern-most community in Anoka County this is already a concern. 3. Approximately 65 % of our residents would have an area code different from their own city hall. The obvious resulting confusion only adds to the perception of governmental red tape and bureaucracy, and would be adding to the unavailability we try so hard to combat. In today's terms, it would not be "user friendly". 4. Both the police and fire departments that serve the Columbia Heights area are located south of 44th Ave--the current dividing line for the area code split. This means the residents living north of there would need to have their phone lines reconfigured so that their emergency calls for help would be properly channeled. This is a major concern for emergency service staff. Since the police are dispatched through the Anoka County facilities, the two area codes would be a serious time and service issue for police and fire. 5. Given the fact that the primary financial benefactors for this increased line capacity will be US WEST and other service providers, it seems totally reasonable to require these companies to realign the main wire centers so that cities are not split between two area codes. The added capacity will greatly increase revenues to the providers of the additional service. Why shouldn't they be required to create a viable, user-friendly system for the cities? 6. If an overlay system is to be seriously considered, the distinction should be that all businesses would keep the 612 area code and all residential customers would adopt the new code. This would significantly diminish the financial impact of the change and would be a clear distinction that people could readily remember. 7. Under NO circumstances should our city be split in half, with two area codes serving this city. Business owners, contacted through the Chamber of Commerce, felt very strongly that the overlay would be objectionable and felt it was anti-business and anti-growth. If an overlay system is selected, every phone call would require the full 10 digit dialing. Staff recommends adoption of the attached resolution in support of the geographic "donut" style split with the core cities of Minneapolis and St. Paul in the 612 area code and the suburban cities totally in the newly created are code. RECOMMENDED MOTION: To waive the reading of Resolution 97-56, there being ample copies avialable to the public. RECOMMENDED MOTION: To approve Resoulution # 97-56, being a resolution in support of a geographic "donut" style split with the core cities of Minneapolis and St. Paul in 612 area code and the suburban cities totally in the newly created area code. Copies of this resolution to be forwarded to the Suburban Rate Authority and to the Public Utilities Commission as a statement of the city's position on this matter. COUNCIL ACTION: RESOLUTION NO. 97 - 56 BEING A RESOLUTION THAT THE TELEPHONE AREA CODE FOR OUR CITY SHOULD BE THE SAME FOR ALL AREAS, AND THAT NO CITY SHOULD HAVE MORE THAN ONE AREA CODE APPLICABLE TO IT. WHEREAS, the City of Columbia Heights, in cooperation with the cities of Suburban Rate Authority, is seeking to advise the Department of Public Service and the Public Utilities Commission regarding the method of area code selection for the metropolitan area, and WHEREAS, the City of Columbia Heights desires to continue to effectively and efficiently serve all residents of this city, and WHEREAS, the suggested division would make Columbia Heights City Hall an island alone from the rest of Anoka County and separate City Hall from 65 % of the population it serves, and WHEREAS, the City needs to provide for the timely and critical services of police, fire and emergency medical care to all its citizens, and WHEREAS, two area codes within one city could delay police and fire emergency response time, and WHEREAS, the dispatch facilities for these city services would be in a different area code than the city offices, and WHEREAS, a City divided by area code would cause many of its residents to have diminished, less timely service in critical areas, and WHEREAS, the city library shares a data base with all other libraries in Anoka County through interlinked modems and phone lines, and two area codes within one city would significantly impair services for our residents using this facility, and WHEREAS, the primary financial benefactors for this increased line capacity will be US WEST and the other service providers, therefore, these companies should be required to realign the main wire centers along the necessary political boundaries, and WHEREAS, the added capacity will significantly enhance the service providers revenues, therefore, the providers of this service should be required to create a viable, user-friendly system for the cities and the residents they serve. NOW, THEREFORE, BE IT RESOLVED, that the City Council of Columbia Heights requests the Department of Public Service and the Public Utilities Commission to require a geographic split to determine the area codes and further that this split be done along the Minneapolis-St Paul political boundaries, so that no city is divided by an area code. Dated this thirteenth day of October, 1997 Offered by: Rue t t i ma nn Seconded by: Jones Roll call: A11 ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the thirteenth day of October, 1997, as disclosed by the records of said City in my presence. Jo-Anne Student, Deputy City Clerk CITY OF COLUMBI~ HEIGHTS Meeting of: October 13, 1997 AGENDA SECTION: Consent ORIGINATING DEPT.:..~ CITY MANAGER NO: ~ Comm- Devel. Dep , ITEM: BY: Tina Goodr~ BY: ~/~/~~ At the worksession on October 6, 1997 City Council reviewed the proposal from Brigham Fanning for the purchase of 685 46 1/2 Avenue N.E. for $14,600. This bid amount is $4,900 under the assessed value of $19,500. The plans for a single family home with 1070.4 square feet and a three car garage are attached for your review. The square footage meets the minimum requirement. I expect the home value will exceed $100,000. I spoke with Mr. Fanning regarding the bid price and he is standing with $14,600. He has met with his builder who feels it is necessary to remove 4 or 5 very large mature trees. The lowest price Mr. Fanning has found is $1,200 per tree for a minimum cost of $5,000 - $6,000. Due to this cost he does not want to increase his bid amount. However, he is very interested in the lot and hopes to be awarded this bid. This lot is situated on a hill and the home will be in the directional view of the Hilltop Trailer Park. I have not received any other bids for this lot in the last three years and the City has owned it since 1994. RECOMMENDED MOTION: Move to waive the first reading of Ordinance ~1361 being an ordinance amending Ordinance #853, City Code of 1977, there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance ~1361 for October 27, 1997. COUNCIL ACTION: \bt\letter\council ORDINANL?E NQ. 1361 Being an ordinance amending Ordinance No. 853, City Code of 1977, Authorizing to convey certain real estate located at 685 46 ½ Avenue N.E. The City of Columbia Heights does ordain: Section 1: Section 2: Section 3: The City of Columbia Heights may convey unto First Choice Homes, the real property described as follow, to wit: The easterly ninety-seven feet (E'ly 97') of Lot Twenty-four (24) Sheffield Acres, according to the recorded plat thereof on record in the office of the Register of Deeds, Anoka County, Minnesota. The Mayor and City Manager are herewith authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the attached agreement. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary I[ [[ S]tLE AND DEVELOPMENT AGREEMENT RELATING TO BY AND BETWEEN THE CITY OF COLUMBI~ HEIGHTS AND SALE AND DEVELOPMENT ~GREEMENT THIS AGREEMENT, made and entered into this day of , 1997, by and between the City of Columbia Heights (hereinafter called the "City"), and (hereinafter called the "Developer"); WITNESSETH THAT, in the joint and mutual exercise of their powers and in consideration of the mutual covenants contained herein, the parties recite and agree as follows: Section 1. Recitals. 1.01. The Property. The city now owns the property described in the attached Exhibit "A", (the "Property"), located in the City of Columbia Heights, Anoka County, Minnesota. 1.02. Facilities and Project. The Developer, in accordance with City approval, plans to construct or cause to be constructed on the Property a single family home. The Developer shall provide the City with a copy of its plans and specifications showing details on the style, exterior architectural features, materials, color selections, etc. of the home to be constructed, which plans and specifications shall be submitted to the City for review and approval prior to the issuance of any building permits on the property by the City of Columbia Heights. Section 2. Sale/Purchase of Property. 2.01. Sale. The City agrees to sell the Property to Developer and the Developer agrees to purchase the Property from the City for the purchase price of $ . Developer shall begin construction of the home within eighteen (18) months of the date of execution of this Agreement and shall complete construction within thirty (30) months from said start date, at which time the City will convey fee title to the property by Quit Claim Deed to Developer. Section 3. Developer's Representations. The Developer hereby represents, warrants and covenants to the City that: 3.01 Compliance. The Developer will comply with and duly and promptly perform all .of its obligations under this Agreement and all related documents and instruments. Developer will also-comply with all State and local codes/ordinances. Section 4. Developer's Undertakinqs. 4.01 New Construction. Developer shall be solely responsi- ble for the construction, marketing and sale of the single family home on the Property. The minimum selling price (or estimated market value if homesteaded and not sold) of said home shall be $$5,000.00. . 4.02 Floor Plan. Developer will be responsible for submitting to the City, and obtaining pre-approval of the floor plan. and front elevation of the home proposed to be constructed on the Property. Said pre-approval must be obtained before the City of Columbia Heights will issue any building permits tO Developer. 4.03 Fees and Charges. The Developer will pay, when due, all permit fees, connection charges, user charges or other charges lawfully imposed by the City of Columbia Heights with respect to the Property. Upon conveyance of the Property by the City, Developer agrees to be responsible for payment of all recording fees and transfer taxes resulting from the transfer of the Property. 4.04 EXisting Improvements. The Developer will be responsible for removing any existing structure, foundation and debris from the property and will assure that water and sewer services are stubbed to the boulevard at no cost to the City. The Property is currently vacant of any structure(s). Section S. City Undertakings. % ,Section 6. Default. 6.01. Default. The failure to meet any condition of this Agreement shall be an event of default. 6.02. Remedies. If an event of default occurs and is not cured within 30 days of receiving written notice of said defaD!t, the City may take one or more of the following actions: a. suspend performance under this Agreement; be terminate the Agreement, thereby rendering void any promises or approvals contained in this Agreement; Ce retain bidder guarantee submitted as cash, cashier's check, or money order in the amount of $1,000.00. ~ection ?. Notices. Ail notices hereunder shall be in writing and either delivered personally or mailed by certified mail, postage prepaid, addressed to the parties at the following addresses: City City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421-3878 DeveloDer IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be executed the day and year first above written. CITY OF COLUMBIA HEIGHTS By: Its: Mayor By: Its: City Manager By: Developer STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) ss. On this day of , 1997, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he/she is named in the foregoing instrument, the Mayor of Columbia Heights, a body corporate and politic under the laws of the State of Minnesota, and that this instrument was signed as his/her free act and deed. Notary Public CITY COUNCIL LETTER Meeting of: 10/13/97 AGENDA ~ECTION: C 0 N $ £ N T ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS Backgrouml On August 25, 1997, Council authorized staffto seek proposals for a consulting engineer to design and monitor the sanitary sewer and lift station construction needed for the Medtronic expansion and senior housing projects. Requests for proposals were sent to 6 firms. Five proposals were received on September 26~. Analysis/Con¢ll~$i0n Staff has reviewed each of thc proposals. A spreadsheet is attached summarizing thc cost and work effort for both thc design phase and the construction phase. The lowest cost was submitted ~ RLK-Kuusisto, Ltd. The design phase fees submitted by RLK were similar to the other firms; however, the construction phase fees were substantially lower. I discussed the proposed construction fees with Gary Broxvn. RLK is proposing to monitor the pipe removal periodically and provide full-time inspection during new pipe installation. He feels that the sanitary sewer pipe construction will only take a few days. Considering the open area the contractor has to work in and the limited number, if any, of service connections, I agree with Mr. Brown's estimate. The lift station construction inspection time appears to be comparable to the other finns. RECOMMENDED MOTION: Move to award the Sullivan Lake Park Sanitary Sewer Improvements, Municipal Project #9722, to the consulting engineering firm of RLK-Kuusisto Ltd of Mirmctonka, Mirmcsota, based upon their low, qualified, responsible proposal for a cost not-to-exceed $15,965.00 appropriated from Fund 652-49499-3050. KKY:jb 97-479 COUNCIL ACTION: 1,1 OL.£L~ ~' W NIVI/i 3080J .OOg "9~,"',, 'J'I'G ,,+~ ~"' BRC F'INANCIAL SYSTEM .1. 0/10/97 08: 06: 30 I::'UIqD RIF.)~]AI::': FUNI) DESCRIF'TION .1.01 20.t. 203 2O4 205 213 225 235 240 250 274 299 412 601 602 603 609 65.1. 701 7.1.0 720 880 881 884 885 887 GENERAL. COMMUIqITY DE:VEL.OF:'MEIq'F F'LII'ID F'ARI<VIEW V]:I...I...A NOR-FH ECONOMIC ~EVEI_.OI:'ME]qT AUTH PARKVIEW V]],..I,..A SOU'B'I RE]qT'fiL, I"IOUSING COL. FIGHTS AF:'TER SCHOOl... EIqFS: COPS OI~AtqT - OVEF~TIME HOUSINO & REDEVEI...OP AUTH CAF'ITAI... IMF:'F~OVIEMI~:NT' PARKS WAT'ER UTII...!TY SEWEF~ UTILITY REF'USE F'LJIqD L. l QUOR WATER CONST'RUCTIOI,I F'UI'!D CENTRAl... GARAGE: EIqERGY MANAGEMEI, IT DATA I::'ROCESSING F'ERMIT SURCHARGE: CONTF:: IBUTI~:D F:'ROJE:CTS----F~E:C COI'I'TR ]:BUTED PROJECT'S -GEtq t N S U R A lq C E ESCROW F:'LEX BEI'II~:F'I'T TRUST F'UND TOTAl... AL.L. F:'UI'ID,'!; BAl',ll< I:~:EC~AF:': BAI-I I< NAME BAl',ll( CI'-IE:C~ K I NG ACCOUNT TOTAL. At...I_. BAI',IKS C he el-:. H:i..~ tory :D I S BIJI:'( SI:T. MIZt',I T S 6.t. :, 707.4B 437 ,, 1.1. .1.0 :, 986.0:1. 2,759..1.5 25 :, .1.02.42 6,393.60 626.95 6 :, 3.1.4 ,, :1.6 20 :, 2.1.7 ,, 81 57.1. ,, 48 20..1.7 9417.. 76 .1. :,865,, 63 717. :, 23.1. ,, 79 2 :, 550.9'7 472 :, 760 ,, 42 .1. :, 4:1.9 ,, 24 .1. 5 ;, :L 51 ,, 31 6 :, 14.1.. 21 235.45 4 :, 000.00 .1. :, 071 ,, 08 40 :, 44.1. ,, 67 363 _,, 488 ,, .1. 3 7 .. 827 ,, 64 .1.3.1. :, :1.63 ,, 94 D I SBtJt:;.:S E Mlii:t,IT S BRC F'I'NAlqE;ZAI... SYSTIZM .1. 0/:1. 0/97 08: 0 C he c I,.'. I--I :i. s'l~:o ry .t. 0/.1. 3/97 COLJt,IC :[ I... Ml~:lii:':l" :1: I,tG CZTY OF' COI...UM.'P,]:A I..llii::f.(:.)t..l"l",S I]..)I...540R-V05 ,, 00 F:'AC.)Iii: .1. BAN I< VE:I,IDOR CI-Ili.:.C I( I,IL.JM :[-:q!i:lR AMOUI',IT :BAI,IK CHlii:C K I'I,IG AC~COI. JI,IT A L.. L. E:I',I / D El... 0 t'~ E:~,i; APACHE: (.~)F~OL.II':' OF' MI,I BAF.'.]"OI',I SAI',I~[) & C-;F~AVI:":I... Blii:I...I...BOY BAR ,~i;UI::'PI...Y Blii:t_.I...BOY COF,'F:'ORAI':I: 01,1 Blii:F~(.")F:'OF~D TF~I. JCI(]:I,IG Clii:lq]"RAI... C.'I: ]"Y CI...A,~i;,~I C CA"f'Iii:F(II,I('.-) C~C)I...L.IM B :1: A FIE: ]: (.'-)l"l'l",~i; BA,~i~ I(lii:':t"]['.'J CL~B]"C)M I... :I: QU :1: I)A"i"OI:~S D lii:M A F~S/~'.¥ :1: I...I... lii:l',l(?; EI...M E :[ I!!:R/MARY (.-]lii:l,ll...I]:t,llii: F'ART'-B/I',IAF:'A AU"I"O I..IAI',IZ L. ]: I(/KAZI...IKO I"llii:lii:BI.../V ]: C K .'1: I..lOH[i:l',lSTtii::l: NS :1: hi(::: JOHI,ISOI,I BI:~OS,, I...]:QUC)I:~ CO,, J(:)l'-II',l,~;[.)f,I F'AF'['i:I:~ ,.~. SUF'I':'t...Y C JOHIqSOI,I/'THOMAS Iq J (:) I..11-,I S ~/' 0 N / J U I-~11~: I(I...lli.":'['l'-Ilii:l::: D.'I:,?.T ,, 12.0 ,, I...OWE:L.L. ' S I...I. JI,ID / E:Vlii:I...Yt,I Iq :1: DQ.IAY F'OR][) I~1:1: NI',IE:SO]"A DA ]: LY/-FI..II.".': I'1 .'I:IqI,IE,~i;C)'¥'A W :I:I,II!i:GI:~C)I.,JE:R[i:~ CO M :1: I',1]" E:I'-~ -.l~JliE I ~'; M AI,I I"IN DliF. F'T' OF:' l:~l~i:Vlii:l,ll..]E': 0 ' LE:ARY/I:~OBE:R-I" (.IF'F: l CI~: DE:POT F' AI...I"I(]:~U :1: [YT/BE:RIq ]: E: I::'ART'S A S~';C) C';, ]: A ]"1:~[; F'C,~ L.:[ f, IK, COM F'lii:'Tlii:F~ ~';0 I,I / ,) A Mli.'] S F'Iii:'T]"Y CASH - O;ARY BRAA]"I.']: F'I.'T. TTY CASFI - JAI,I]:CI:.'-. MC';GH F'Iii:'TTY C~A,C~I-'I-- JC)ANNIE: BAKIF.: F' :1: I,II,IACI...ti~ D ]: F' L. LIN I( [i:T"f'/A I',I0; E:I... A QI...IA1...]:T'Y W]:I,IE: & IROSE][)AI...E: C EI,t"I"Ii!:R ,t~ A I"1 ~.~ -~-6:.3:1.0 [; :!: P'IE: l(,~i; -" I--I ]: I...I..TOF:' ,t~ 0 F:'"I"W AI'"(IE ]"A [~,"i"AF.'. TI:~:I: BUI,IEi: 67388 25 ,, 00 67389 :1.88 ,, 42 67390 83:1. ,, 28' 6739:1. .1.78 ,, 55 67~I;92 8 ,, 559 ,, 03 67393 ~.02 ,, 00 67394 2,,45 67395 420 ,, 00 67396 750 ,, 00 67397 442.50 67398 159 ,, 75 67399 .1.6 ,, 05 67400 34 ,, 00 6740:1. 0 ,, 03 67402 25 ,, 00 6740:3 165 ,, 67404 1.1. 5 ,, 40 67405 245 ,, 48 67406 :1.75 ,, 32 67407 38 ,, 03 674()[~ 254 ,, 52 67409 38 ,, [~0 674:1.0 44 ,, 55 674 ~. ~. 34 ,, 00 6~ 4 .I.,:. 470 ,, 00 674 ~. 3 8 ,, 20 674:1.4 .1.20 ,, 674~. 5 .1. :1.0 ,, 00 674:1.6 2,587 ,, 674:1. 7 ~. 0,027 ,, 00 674:1.8 674 ~.9 227 ,, :1.0 67420 34 ,, 00 6742 ~. :1.67 ,, 83 67422 89 ,, 70 67423 20 ,, 00 67424 47.74 67425 19.36 674~6 56 ,, 97 67428 25 ,, 00 67429 ~., :~01 ,, 67430 60 ,, 00 674:3:1. 607 ,, 02 67432 20 ,, .1. 7 67433 20 ,, 00 67434 56.94 BRC F'IN.PdqC;]:AI... SYt'~'f'EM .1.0/.1.0/97 08::0 C he c I,.'. H:i. story .1. 0/.1. 3/97 COL.JIqC Z I... Hli:-.li.:.T' :[ IqG C.T.'f'Y OF:' COLJ..JME~]:A HI.::':]:GHT8 GL. 5401~:-V05,,00 PAGE: 2'. BA bi I( k/lii:l.lDO R CI'.IIEC K I-ILJMBE]:¢ AMOUIq]" BANK CHECK]:Iq(3 ACCOUI,t]" STLJRt)E:VANT/JOSE]='H S U S I::'(]S]"IqAST'IEF;~ lqPI...S VAWF.'.ACZ/MARY MECHE]...I.../F'AT W A T T E: F;&~i:; / J C'~ y C E: W.'[NIE COMPAIqY/'f'HE: W:I:NE: ME:RCHANTS b,1:1: I'ISOI,I/MAF~ 1( WC)RL.D [::: I_ A,C~,S WI IqlE AF:'SCMI.:: AI',IOKA CC]UIqTY SOCIAl... SERV BIECI(ER COUI'-IT'Y CH]:I...D SLJF'F:' DCA ].' NC .. DEl,IT ]: CARE: F' ]: F~.'.ST C)C)MMUt,I ]:'T'Y CI:~EI) I"f' U (3RE:AT' WES'f' I...IF:'E 8: AIqI,IU:[T' ]: CMA RET I F~.'.E]"tlEI, IT 'T'I=dL.IST 4 5 ]:SAI,IT'Z COtJtqT'Y FAM.'I:I...Y M AGE:I-:/L. :[ NDA Iq ]: I,II,IESOT'A Mt. JT'LJAL I...IF'E MI,t ,9.]"A'TIE Rlii:T]:F~,'EHi.=.],I]' SYST lqC)RWIE',~;]" BANI( - F:'AYRCIt..J... A F'IERA F'E:F~A - DEF.'[I,II:T.D COIq]"R.'I: BLJ]" PE:RA L. I I::'IE ]: F:'Ii!:RA F'C)I....'t:C;E F~:IEI....'I:I.-'.:]:' F'RUI)[:I',IT ]: Al... L F~'.AM,SDE]...1._ SCHOI_AF~SHZF:' F:'UIq S'T'AI',II)AF~:I) :[ I,t,~i:~UF~ANCE!: COMF'A STATE CAF:'.'[ T'C)I... CRED "i"E]_F.i:F'HC:INI~i: ANSI.~IEFL' 11',I(3 CE]-I"I" I. JN :1:01,1 49 UI,II TE:I) WAY A :I:R TCII. JCH C:EI_L.tJLAF~ AI',IDE F~SO N/KE:IqI,tI:':TH R Al,lC) KA C;OLJt,I]"Y ANOKA CC)UI-ITY ,fi;OCIAL SE:RV AT & T' BEI._L.I':~OY BAR SUF:'F'I...Y BE]...L. BOY CORF'(]F~AT' ]:C)N BIERCi~F'ORD 'T'I'~:UC; I(l f'lC.-; (::H :[ SAGO I...A I<IES ID .'I: ST'R ]: BUT.'I: C]:TY C)F:' Bt:L'OOt<I...YI,I CEI,I'T'I.ER CZTY OF:' GOI...DEI,I VAI...LE:Y C]:TY OF= ROSIEMOUt,IT COt...UMB]:A HE:]:C';H]"S .'[ DORN & ]'RACY FtEI,II)RIC:K,c.~ON 67435 8 .. 50 67436 3 :, 600 ,, 00 67437 1 :t.. 40' 67438 8 .. 00 67439 34.,00 67440 152,00 6744.1. 73 .. 00 67442 .1. 43,05 67443 .1.90.92 67445 780 ,, 69 67446 65.00 67447 66,,42 67448 2 :, 370.08 67449 17.013 ,, 08 67450 .1,, 7:1.0.00 6745:1. 3 :, 998 ,. 50 67452 6,685 .. 24 67453 .1.63.44 674 54 .1. 78 .. 08 67455 .1. :, 303 .. 00 67456 :t, 164 .. 00 67457 .1. 24 :, 035 ,, 06 67458 2:1..616 .. 20 67459 94 ,, 62 67460 .1. 50.00 6746:1. I :~ 309 ,, 05 67462 693.70 67463 54.25 67464 730.47 67465 .1.. 370.00 67466 2.t..1.. 40 67467 609,,00 67468 1.1. 5.00 67470 6.85 6747.1. 375; .. 36 67472 .1.2 :, 062 ,, t3 67473 48.00 67474 60 ,, 57 67475 253., 1.1. 67476 4 :, 776 ,, 87 67477 .1. :I. 9 .. 40 67478 4 :, 469., 90 67479 20.00 67480 .I. 0., 00 67481 20 ,, 00 67482 4., ;:;63 ...1.6 67483 151 .. 43 BRC F:']:IqAI"IC.'I:AI... SYST'E:I'I .1. O/:L 0/97 08 :: 0 C;he. (:1< I-.hL s'to ry .1. 0/.1.3/97 C;C.]UI,IC C; :1: T Y 0 F: C 0 L U M B :1: A I"ll~i: 3: C')I-.I 7',~ GL..540F~:'"'VO 5,00 F'AGIZ 3 :BAI'II( VE:I,tI)OR CI"IE:C K I'.ILJI'"II'.~IE]:~: ~I'"tC)LJI"I'T' BAN K CHlii:CI(:I:I~IG ACCC)LJIWI" E:Ai31...E: W:I: FILE: COMF'AI'IY C')Ii~I'IU:I:IqE: F'ARTS/IqAF'A AU'I'O I"IAF~tCC)UR]" BRACE: JC]VAI,IOV I"1:1: L..L../DOUG ]:BM COI:(F:'OR~T:I: ZOI-INSOI,I BRC)S.. L]:QUOR CO., 3'[)I"IN~ON P~I::'E:R & SUPPLY I(RRL/S--~IqDE:RSOI,t KR I ER/GDYNIETH I...~ :1: NI~:/SI-'IRUIq~ ME:D :1: C I FIlE I...~ M :I:DWEST F'ORE:I,I~]:C F'~THC)I...O M:I:I~II~IIZSOT~ W]:I~II~:GF~C)WI~:R~ CO M :1: NTER-~E: :[ 8 MAI,I I,I S F' 0 F:' F' I C E: M A X I:'~1~'['~ F:'L..US F' E: F:' I N / K ~ T FI Y F'I~:'rTY C~I-.I - F:'IE:TTY CATCH -. JOANNI~: F'H:I:LL..]:F:'E~ WZI~II~ & ~I:']:RT'8 F:'ROE:X PHOTO 8YS'TE:M QUAI...]:TY W:I:I,IE & ~?F:']:R]:T8 RE:S 8F'E:C :t: ~I...TY S~lq DBEI:~G/B~F;tB~R~ SCH :1: F'F'MAN/J :l: M ~ :1: I,IC)F~/W ~ L_ TI~:F~ STRO :1: I(/MAR~HA SUBURB~I,I UT:I:L..ZT]:E8 8UF'TS 8YNOWCZS K:I:/STEVE: tJ 8 t,,Jt~T COMI,IUI,I ]:(:~T:l:OIq8 ABLE: F'ROF'E:F~TY M~N~DE:ME:NT ACCAF' A~;I-ITOhl/MYRON BAMF:'OF~D/PHI... Z P BATH/JAMES!i; L BIERG F'I~<OF'ERT'IES BOIETTCHEF~/I..,ARF~Y CH PROF'E:RT ~1~ C R 0 C KIE T T / J A M DZ I E:I)Z I C/PAL.II.,, I~G(31~E/JAMES; I~:I...M(~U :[ E;"f'/ARNOL..D C F:' ]: N DE:L..L../DOIqAL..D JAN~C)N/G~:RAL..D 67484 37 :L ,, 93 67485 99 ,, ~7 67486 .1.97.95' 67487 1. 2 ,, 00 67488 .1. 95 ,, 00 67489 4 _,, 993 ,, 39 67490 28:1. ,, 9.1. 6749.1. :1.25 :, 2.1.7 ,, 95 67492 204 ,, 15 67493 .1.25.39 67494 :1. :, 788 ,, 75 67495 :1. 65.00 67496 287.50 67497 73 ,, 00 67498 3 :, 545 ,, 38 67499 4 :, 078 ,, 02 67500 424 ,, 9:."; 6750:1. 8.1. ,, 30 67502 46.74 67503 43 ,, :1, 5 67504 86 ,, 2:1. 67505 .1.0 :, 902. :1.0 67506 7 ,, 3.1. 67507 4 :, 998 ,, 0.1. 67508 6 :, 000 ,, 00 67509 500 ,, 00 675:1.0 :1. 50 ,, 00 675.1..1. 2:1.9 ,, 97 675:1.2 89 ,, 84 675:1.3 40 ,, 00 675 :L 4 20 ,, 00 675:1. 5 363 ,, :L .1. 675.1. 6 691.B ,, 00 675.1. 7 9t~'? ,, 00 675:1.8 5:1. 5 ,, 00 675.1. 9 549.00 67520 49 ,, 00 6752.1. 460 ,, 00 67522 476 ,, 00 67523 69:1. ,, 00 67524 .'L 06 ,, 00 67525 90~.B ,, 00 67526 486.00 67527 396 ,, 00 67528 .1. :, 057 ,, 00 67529 5[.B7 ,, 00 67530 ~355 ,, 00 BRC F']ZNANCZ[AL 8YSTL'T.I~I 10/10/97 08:0 Check Hi.story 10/13/97 COUNC.T.L MI:Z:IZ-.TING C.T. TY OF:' COI...L.II~IB]:A I"IIEIGH'I"S GI...5401'~'"'V05 ,. 00 I~'AGlii~ "4 BAI'-I K t/lii:N D OR C Hli.".C I( I',lI.J M Blii]'~ AMOUNT BAN K Cl-'llii]C~ K ]]t,lC'.~ ACCOI...II',IT JOTBI_.At)/t)W ]] GI-'I"I" I<ORD ]] A 1</I)AI,I ]] E]L.. K 08 ]" E R / K E N N E[ T I-'1 KOWAI...ZtE I</I-IAF~VEY L. AI,IC.;~]/DAVE t..ANGE/I)AgE ~ KATJ-'IY L.. A R S 0 N / ~S U ~; A N I...UDE]'~AN/l VAI~I MANE;UM/YVONNE ~ WIL.L..IAM M Z L L..I~F~/I...~L]E M C) I) ~]...I.../PA UL.. RAMI,IAR ]]I,IE/GANGA 8TALICH/L. EL. AND ~WAI,ISOI,I/BRADL..E:Y J 'T'I"tOMPSON/JE]:~OME] K TOWNHOL]SIE-AF'T MANAGEMI~],tT T I:~'. I ~; KO/F'RAN K UN]:TIED J--IOI"IIE CORF:' LYYKE PROPERTY MANAGEME],IT VAN BI...AI~(]: C01,t/8 TANL..t~:Y W F' BAL~I~:F~ .COI,ISTI~UCTION WAI(EMAN/L.AF~F~Y C-)ENE~ WEAVE]R/BONN I MYA8 -- MN/AAU AZR TOUOH CELLLJI...AI~ AME:R]:CAN I...]:bJE:N ~UF'PL..Y CO ANC)I<A CCJUI~ITY '¥F~EASUREF;: BEL.L. BOY BAR 8UF'F'LY BJ]~]_I...BO Y CORF:'ORAT ]:01~1 BERGF'OF~:D TRUCK:I:NG B IE R G M A N / O E N N ]~ F:' E R BI...OWE]:RS/CAROL..E BF~UEN/W ]: L..L.. ]: AM CHISAGO I...AKE:8 D:[~;TI~:I:BUTI CITY OF' BROOI(I...YN CE:NTIZF~ CC)CA--COLA BOTTLING MtDWE COL. I_OVA/ CAt:~MI~]...O D R IE S 8 E: L.. / S U ~B A N tEAGI_IE WZNE COI~F:'ANY G ]:t...I_/BOB GL..E:NWOOD t GR]X:~GS'"'COC)PE]~( & CO J"J 0 H E ht 8 T E: ]] N / H A R L.. IE N HC)HEI'ISTE ]:t'1~ ZI'IC 67531 .1.t8.00 67532 4:1.9 ,, 00 67533 43~'.'. ,, O0 ' 67534 477.00 67535 15 ,, 00 67536 508 ,, 00 67537 370.00 67538 4.~.7. O0 67539 314.00 67540 382 ,, 00 67541 .'L :, 6.'1. 1 ,, 00 67542 621 ,, 00 67543 929.00 67544 695,,00 67545 459,,00 67546 I :, 0:L8 ,, 00 67547 192,, 00 67548 485 ,, 00 67549 .'I. :, 027,, 00 67550 764 ,, 00 6755:L 2.~.6 ,, 00 67552 690 ,, 00 67553 441 ,. 00 67554 270 ,, 00 67555 2 :, 400 ,, 00 67557 9,,41 67558 23.11 67559 398.2.3 67560 228 ,. 90 67561 7 :, 422.93 67562 301 ,,75 67563 229 ,, 32 67564 93.09 67565 100,,00 67566 .'L ,997. I1 67567 20 ,, 00 6'7568 .... .., ~ :~ 6~:. ~ . 0~:. 67569 9.18 67570 100.00 6757.~. 715 ,, 80 67572 114.~984.04 67573 100 ,, 00 67574 18.99 67575 13,664 ,, 24 67576 14 ,, 82: 67577 11 :, 552 ,, 20 67578 100.00 BRC F.I:I'IAI'IC.I:AI... E~YE;'¥1EM 10/:I 0/97 08: 0 C he c I,.: H:i. mtory 10/.1.3/97 COUI,IC.'I:L ME:lii:T']:l,l(.:.l C.l:'l"Y OF." COI...UMB.'[A I..lli.:..'[(.-';Hl",t~ GL540R-V05,,00 F'AGIZ 5 B A N K V E.: 1,1 I) 0 R CI..II~C K Nt.JI~IBli.":.F~ AMOt..IN'T BAN K CHIii:C K :I:I,IG AC~C'.OI..JI',IT' JOHI',I~;ON BROE;,, L:[(:..)I...IOF,,: CO,, J OHI,IE;ON/T'H OM A,':..; M K I... 0 ,<~:; <,~ / M A F;.: Y KUlii:Tl-llii:F,.: DJ:ST',, CO,, L. lii: .F.-:F:' :I-.'~ I:~ O.<i; ,, I_ 0 A D I.:..: F;t / FdiDl:-.'~ I.::: C C A t... L.tI,II) (F. iFt I::i: N/B A R B MARl< V.l:.l: D]:,~i;T',, M]:t,IFIIESO'I"A SOC:[E:'I'Y OF CF'A M ]: I,I'¥'I~i:R-W 1..':: .l: M 0 R ]: N V ]: I_ L. E: / B 0 N N ]: Ii!: N ~<i; F:' I,Ilii:W URBAI',I I,IOF<'lr'H ,<~'!r'AF;t ]:(:Iii: F'ALI&_:;T].',<i; & SONS F:'I-ZF:'S.T.-COI_.A----7 UF' F'lii:"I"E:R.<:.'.~ 0 FI/RO(:..I[':.:R F:'lii:'lr"l"Y CASH --' GARY BRAAT'E: F'lii:'l"T YCASH .... JAN :[ Cl:.i: F'E:'I"T'Y CASH --- JUL]:E: I[)E:HME: F:'lii:'l"l"Y CAE;H - I(AFtF:.:I~I MOE:LL. F'H]:LL..:I:P,<!; W]:I~IF_:: & ~;F:']:F~T',<i; F:']: NNACL.E: D :1: F:'I...UN KI'ZTT' ' S :, I:'R I OR W :[ I',IFZ QLh$1...:I:TY WI:NE: & ~;F:'.I:F:~.'['I",'B ~;CFII"I:I:. D'I"/JE:Ai,I ]: FIE: M ,<:;'TAR TR:I: 'l" L.I B I..'.:,<i.~ / I~1A F~ S H A VAWF;tACZ/MARY ACCAF' A:I:R 'lr'OUCH CE:I...I...LII...AF~ AFIOI<:A COUI-I'T'Y ~:~OC]:.AL SE:I':tV F" :1: R,<~T COI'IMUI~I.I: TY CRE':D ]: T' U F :[ GI:;,'Iii:AT' W.'IZ.'.~';T' L.I:F'I'Z & ANt',IU.I:T' I-tA DR Aq"I--I/I) IZF;~AL.I) I"Ili::ALTH F'AI:~tT'I,IE':F;,'S ]:CMA I:;d:.!:'I":[RE:MEI~I'I" I"RLI,<.~'T' 45 I,<~AI,IT:I: COUNT'Y FAM]:LY SI.T.F,t K IE: I',1 ]" / G A R Y Mli.":D :[ CA CHO.l: ME:t) :[ (7, ]: NE: LA I<:['i: 'I"OUR,S M.I:I'~II~IE:.t-';OT'A ML.IT'UAI... 1... ]: F:'E-: MN E;'I"A'T'E:: RE:'I":I:F~E:MI.EI'IT MO D E:I...I.../F:'A LII... I'-IORWE:E;]" I")AI'.IK .... PAYROL. L A 67579 2 :o 994 ,, :1. 67580 i?.7 ,, '57 6758:1. 3 ,, 5:1.' 67582 86 :, 664. ,, 50 675~.~3 62 ,, :1.2 67584 34 ,, 6758.5 ~:10 ,, 00 67586 :~.;5,078 ,, 54 67587 :I. 69 ,, 00 67588 5,893 ,, 59 67589 :~6~'. ,, 14 67590 50 ,, I?.8 6759:1. 59 ,, 00 67592 ~. ~, ::;;26 ,, 96 67593 ~. 10 ,, 90 67594 774.,, ::11 67595 86 ,, 08 67596 72.88 67597 78 ,, 36 67598 50 ,, 00 67599 100 ,, 00 67600 951 ,, 40 67601 193 ,, 35 67602 67,, :1,0 67603 :~t, 422 ,, 99 67604 2,008 ,, 74 67605 67606 8::; ,, 67607 6 ,, 80 67608 50 ,, 00 67610 :1. ~, 060 ,, 00 676 ~. ~. 60 ,, 676:1.2 65 ,, 00 676~.3 1,6~:;5 ,, 00 676:1. 4 175 ,, 39 67615 ;ti. 698 ,, 50 676:1.6 ::I()4 ,, 15 676 ~.7 ~,4,947 ,, 67618 7 ~, 346 ,, 94 676J. 9 :1.63,, 44 67620 J. 65 ,, 00 6762 ~. 173, ~7517 ,, 94 6762::I 1,590 ,, 00 6762.3 1, ~5()3 ,, 00 676~4 :1., 164 ,, O0 67625 576 ,, 00 67626 :1.2:1. ,495 ,, 49 BRC F]~NAhlCIAL SYSTEM 10/.1.0/97 08:;0 Checl< History .1.0/.I. 3/97 COUbtC~[L. ME]ETING CITY 01'-' COL.UMB]iA GI...540R-V05.00 I=:A(.']E 6 BAN I< VEI"IDOR CI-1EC K I"ILJMBEI~ AMOUNT BAN K (];HIE C K 11,1(."; ACCOL.IIqT PERA F:'EF;.:A - DEF:'IIqED COI'ITI:;.:IBLIT' F:' E:R A --- F' ].' R E R El._ ]: Ii!: F' F:'EF:.h'~F:'OLICE RE]...IEF COl,l,~i;O F:'UBL.]:C MANAC';IZR,~ ASSOCIA]' R .'[ F:'A I/M AH MOUI"ID STATE C, AF:']:TOL CRED]:T LIN]: T'OWNHOUSE'"'AF:'T' MANAGEMENT' UNION :t. 2:1. 6 UN ]: 01't VAN BL. ARI C. ON?STANL. EY A T&T' WI:RE:LESS AAA W:[CKS F'UF:,'NACE&DL.K.}T C A):.~I':,'A AUTT.) BODY ACE HARDWARE AD :I:F~OI'IDACI( D ]:F;,'ECT' AID I~ELE:CTRIC SEI:itV]:CE INC A]:I";,' TOUCH CELI...UI...AF;,' At...AI)}[):[N POOL. & SF:'A AME]:;,']:CAN -AGEI'ICY .'Il'lC; AMEF;t I CAFI B :[ NDE:F,'Y AME:F;t ]: CAN BUS ]:I',IE?.';S D ]:REC T' AMER :[ {SAN I... :1: NE:N ,t~UF'F'I...Y CO AN):)EF;t,<i;C)I'I 'S NEW CAF(I::'ET DIE AI'-tOKA COUI',ITY COMM ACTION ANOKA CC)L.II,ITY LZBRAF;tY AF;,'AMARK ASF:'EI,I MII...LS:, ]:NC.. A,~i;SL.IF;,'ANC. r:i: C;I...A,~i~S CO BAI(EF;: & T'AYL.OF;: BAKt:i:R & TAYL. OR ENTE:R]'AIN B A K E R / P I--I .'[ I... BAI:i:NA GUZY & S'TIEF'F'EN I...TD BA~JE".F;t BU]:LT '¥IRIE & BATTE B ]: F'F' ' .c.'; :, ]: NC'.. B:[TUM:[I,IOUS F,:OADWAYS;. Il,lC BOOKMEFI INC/]'HE BOUL.AY AUTO GL.ASS II',IC BOYER "t"I:::LICI< F'AI:,"T,~ BRO-T'EX :, II,lC .. BROI)ART B R C) WI',t / SI:".-:A I,I }E~L.iRF. i:AU OF:' CR]:MINAL. AF'F'RE C, AREER T'F;tAC. I( CA F,'I...,SON E:QLI:[ F'MI'"-:NT CEN TI-:,'AI.. ~T'ORE:S CHASKA Ct-'IIZM]:CAL CO lng 67627 2.I.. 626..I 6 67628 94 ,, 62 67629 .1. 5 ,, 17' 67630 .1., :531 ,, 53 6763.1. 50.00 67632 404 ,, 00 67633 .1. :, 370.00 67634 332.00 67635 80 ,, 00 6762;6 912 ,, 00 67637 317.00 6762;9 .1. 0.99 67640 1 :,810 ,, 50 6764.1. 25 ,, 00 67642 415.91 67643 3 :, 278 ,, 50 67644 607.05 67645 62 ,, 36 67646 237 ,, 29 67647 _1.6 :, 508.00 67648 220.86 67649 363.00 67650 22.1. ,, 34 6765 ]. 838.80 67652 6.1..00 67652; 1 :, 430 ,, 22 67654 485.06 67655 259 ,, 00 67656 1.1.8,,67 67657 4 .,, 234 ,, 49 67658 650 ,, 02 67659 1 1.1. ,, !3 67660 .1.8 :, 805 ,, 07 67661 4.79 67662 73 ,, 25 67663 22.1. ,, 6.1. 67664 753.47 67665 172 ,, 59 67666 .1.60 ,, 12 67667 :549 ,, 64 67668 .1..1.0., 75 67669 85.00 67670 120 ,, 00 67671 79 ,, 00 67672 243 ,, 87 67673 .1. :I. 6 ,, 02 67674 113.96 BRC I= I'IqANC;.~ AL.. .I. 0/:L 0/97 08:0 C he c:l,.: I..I:L stc') ry .1.0/:1. 3/97 £)OLJIqC]H... C:I:'I"Y OF GC)I...I, JME~.'I:A Hli~]:(3H"I"~,~ (3L..540F:.:'-V05.00 F'A(3E 7 B A I',1K V E N D 01-~ C,I*.II.=.X:; K I',lLJlq:Eqi]:F:~ AMCILJIq"I" ](':~Alql< (:;l'-Ilii:C K :l:lqG ACCC)UIq'T' C,H-IR:I:S]'IAIq SC:F.L=.]qCE MOI',IITO C; :1: TY W ]: [)iii: I...OC I<SM :I: TH :l:lqG CC)CA--[.'.C)I..A BOTTI... :[t',1(3 HII)WI~: COMF:' USA :I:NC; COIqF:'U"f'Ei:R ,c.~YSTIE:M F'RODUCT8 COIqt~OL...'l: DA T]:T.D F:'I...A~i¥1- ]: ~ C,;O CC)I"t't":I: NENTAI... 8AFE:TY E:QLJ:I: F' COOl< C;O/~.T F:' C..~F~Ii]:,ST v:r Ei:~,J L..UTHI.=.]=,~AI',I I.-IOMI.=.': D ROCK DAL. C[.') Ei:I,I~'E~:I:~:F:'F;.:.'I:SE:.:,c.'; .'[ IqC: DAIqKA OF:'I=F=:I:C;Ei: ZIqA[3:I:IqC~) C,X3 DAV:t:E]:S WA-q"E:F:~ I.=.:QLJIF:' C~O,, DAWSOIq :01ii:L. Ei:(3ARD -FOOL.. CO,, D :1: AMONI) VC)C';IZL PA ]:I"I"i"S It) U ,t:;'l" ]: Iq/R :1: C;I"IAI:~:D I.:.':C;C)NOIq I C.'. F:'R['i:S,ci.~ ;, :1: NC;,/THlii: IE:I...lii:(]T'F,.: ]: C; F:' ]: RE:': & Slii:CI. JF~: ]: 'T'Y F:'AI_L.. AG I I',IC') C.'.OI"IF'IE]:':I::.:IqCI!i: F'L.IElX CC)MF:'Ii~3',I,C.;AT' ]: OIq :, ]:NC; I::'F:,':[ DL..Ei:Y Hli!: :1: .(3,1-'IT~ C~YCI._IE:F,.:Y F:R :1: DL..EY/C ]:'T'Y C)F:' ?UE:L. C) :1: t... (3 li~ AI::'I:'I...]:~I'IC;li.::,~; G,.ql...Ei: F:.:E~.,c31i!:ARC;H CC..),. G I... A ,%~ ,~i.~ I"IA 8TI:ZR~i~ GI...OI'.":AL_ [.'.OMF:'I..JTIE:I~ ,c:.;.I..JPF:'I...IIE:8 (3RIi~.ATL:.::F;~ AIqOKA CIq'I"Y,,HLJMAIq GI:;:OL..:I: EF;,' Ei:DUC;AT :[ ONAI... C.;C)RF' GUM :1: IqC)O/F:'A T'F;.: ]: C;.'[ A HARMOI"I (3L..ASS & GLAZING I"llL":AI...T'H ~)Ii.::F:.:V]:C,I=-.L3 OF: lq AME: HEAL.THSPAN TF,.:ANSF:'OF;~"f'AT:I: 0 H :1: (.'31-1~';Iq ]: TH HC)I::'F:'EER,c:~ F:'A :[ I',t"f' I"IOL..]: DAY S'FAT]:OIq HC)MI:i: I) E:': F:'C.) ]" ]: CMA ]: KON OF:'F:' :1: CF'_" ,(:~OI...UT :L' OIq :I:F:'C I F:'MA CEEI',I]"AL. Fdii:C'; :I: ON I F:'MA- C.¥ )B C;C)IqTI:~:C)I...G J H L..AR,C.~ON E]-E:('J"I"I:~]:C,~ CC.)MF:' J ]: I'-ID RA/F:'A T'F~ I C; ]: f-A JC) L.L.Y/I)C)NAI...D 67675 :1.68. O0 67676 67677 67678 3 .,, 059.0 :L 67679 :L :, 090 ,, 39 67680 :L 68 ,, 1 :l. 6768.1. 8 ,~.~I'~. 00 67682 37 .. 89 67683 :1.0 :, :1. ::~ :1. ,, 05 67684 2:."39 ,, 46 6768 ',~', ~.". 0.3 ~'.:: 67686 854 ,, .'1.9 6768~ 1 .,, 167 ,, 9:.':.~ 67689 :t. :~ 011 ,, 75 6'?690 11':'. 6 ,, 89 67691 ,~.", ,':.", ,, 26 6'7691~ 35.00 6769:3 .'1. :l. 0. ~.~0 67694 67695 60 ,, 00 67696 ~:;90 ,, 00 6769'7 :L 6 ,, 9 67698 848 ,, 1.1. 67699 7 :, 344,00 67700 9.t ,, 00 6'7701 2:70 ,, 78 67702 500 ,, 00 67703 ~':~. 9 ,, 08 67704 .~. ,., 0.t6 ,, 05 67706 8'? i?. ,, 94 67707 67708 i?.~?.8 ,, 00 67709 300 ,, 00 67710 :1. '7;~ ,, ',.=,8 67'21 :L ~,96 ,, 40 6'?'2.'1. :~ 2:L. 7:."3 67713 78:.':; . 06 677.'I. 4 46.1. ,, 00 67'? :J. L'3 2':.90 . 40 677.'1.6 677:1.7 .1.60 ,, 00 677.1.8 :1. 50 ,, 80 677:L9 8:L ,, 79 67'71~0 b35 ,, 00 6:?72.1 8 ,, ,~.",0 BRC F't NANC Z AL.. ,c.;Y,%"I"IEM 10/.1.0/97 08;;0 Check History .1.0/:I. 3/97 COUNCIL C]:TY OF CC)L..UMBtA I--IE]:GHTS GI...540Fb-V05 ,, 00 F'AGI.=.: 8 B A I'.1 I". V lii:l',l D 0 F;.: CHECK I',IUMBIEI~: AMOUN'f' BAN K Ct"IE;C K ]]IGC') ACCC)UNT K VIART L..E:I:;~NER I::'U]SL...1; CA)" I ON8 CCOMF' L. ZBRARY V.1:I)EO COMPANY L..ZF:'E SI<.1:LI...S EDUCA].']:ON LOCATOR & MC]I,I];TOF;~ SALES I...t..tC'.IEN]" Tr:i:C;HNOL_OG ]]ES-A].'& MAC; Qt. JE]..':']q EQt. JZF:'I~IEIgT C;O,, MAF;.:QUZS WHO'S WHO MAR,~I--IAL..L. CAVIEN)[)]:,~H CCORF:' MASYS CORP ,, MA'~"]"HEW BEN.~)ER V!C'. GR ][ F'F'/F;,'O N MEDTC)X I.-ABOF;:ATOF,'.1:E,<i~:, ):NC MZCRO V!AF;,'t<tE'T.1:IqG ASSOCtAT M I lC)WEST ASF:'HAL..'f' CO ,, M :1: NAR FOR.D M];hlhICC)R CCEN].'F;,'~ L.. M ]: NIgE -Pd::'OL..'[ S I-':'.1: NANCE DEJ::'T M ]:NNESC)'TA F:'OLI CE RECRU.1:].' Id :[ lglglESO TA SUI-,I PU BI... I CA T ]: 0 Mt'.I I::'REVEN'rIC)I,I F;.:ESOLJRC;E C; MI'-I S].'ATE ]"REAS hlA'T' :[ C)NAL. t::' ]; t:RE F:'RC)].'E;C':T :[. ON NORTH VtE:].'RO MAYORS ASSOC COF'F'I CE t)EPOT OF:'I:"]]CE OF' FZNANCZAL 8ERV OHL..]r N 8AL [-i]S :~ I NC. OL.SON/R ]~ C I< F'E:]"TY CASH - RE.BECCA LC)A 67722 6 ,, 7:.~0 677275 2].2 ,, 58 67724 196. :L 2' 67725 I :, 082 ,, 50 67726 41.80 67727 ' 465 ,, 52 6772~ 263.66 67729 856 ,, 76 67730 2 :, 478 ,, 60 677;'.~.1. 465.45 67732 .1.80.67 677335 .1. :~ 040 ,, 78 67734 298 ,, 7:[ 677~:.i 5 t .1. ,, 97 67736 .I. :~ 079.59 677357 92 ,, 50 67738 247 ,, 69 67739 5 ,, 86 67740 67 ,, 90 6774.1. 43;4.99 67742 2.1.8.62 67743 60 .. 93 67744 .1..., 712. :L4 67745 57 :, 650 .. 68 67746 73.69 67747 .1..1. 5 ,, 92 67748 :L :, 930.00 67749 360.80 67750 ,11.75 ,, 00 6775.1. 270 ,, 00 67752 235.45 67753 20;5.59 67754 496.42 67755 .1.40., 00 67756 23.1... 85 67757 30.35 67758 30.19 67759 920 ,, 00 67760 642 ,. 37 67761 250.00 67762 38..1. 9 677635 25,,00 67764 358 .. 97 67765 27.03 67766 .1.6.07 67767 3 :~ 2.1.7 ,, 50 67768 967 ,, 00 BRC F:I:IqAI,IC.liAL. SY~3T'E:M .1. O/J. 0/97 08 :: 0 C he c: I,.'. l.-hi, s'l:.o r'y J. 0/J. 3/97 COUIqC, CI'FY OF' C;OI..UHBI~ (31..540F<-V05 ,, 00 F:'AC')IE 9 BAhl I( VE:IqI) OIR BAN K CI..IIEC K:1:1.t(3 ACC(]UI.I'T' AMOUIqT RAD:I:O 81..IA8 K I;:A F' I 'f' F:'l:/ :1:1,11" :1:1'1(3 - F'R ]: D1...lii: Y RE:lED RE:Flii:F/E:IACr:i: I::'UBI...:[SH:I:N RIEL.;I: ABI...E: CIF:'Fr Z CIE SUF:'F:'I...Y ROYAl.. TIRE SCH ]:IqDI...E:F< EI...IEVATOF~ CORF:' S C 0 T T / VIE R I,I 0 N SCRAF' BLJSTE:F~8 ZI'IC S HIE R W I N ~ :1: L L. :t: A M 8 SOF:'TW ~ RIE T~ Z L.OR8 8QUE:E:C~E:E: PRO WINDOW CI...IEA ST F:'At. JI.../THE; 8'T A G E: 2 F:'R E: M :I: E:WIE D M IIE ]) 0 S 8'f'E:UE: IdZL.L.E:R DECORATING 8TRE::I:CHE:R GUN ' 8 :I:NC/DC)N 8YS'f'E;M8 ~UF:"F:'I...Y ZN8,, T"'-F~C)Y PI:~ODUCTS :1; NC TAF:'E: D]:STRZBUTC)F~S OF:' MN TAR(3E:T 8TORE:8'--'~CCTS RE:C 'f'OWl'.l & COUNTRY OF:'F:'ZCE: CL. 'TRLJGRE:E:N CHE:ML. AMIq t.J S WEST COMMLJNICATIC)hlS UN Z FOF~MS LJNL.]:M:I:TE:D ZNC ~IEST F'HCYTO WW 67769 67770 6777.1. 67772 67773 67774 67775 67776 67777 67'?78 67779 67780 6778.1. 67782 67783 67784 67785 67786 67787 67788 67789 67790 6779.1. 67792 67793 67794 12.75 57.24, 376 ,, 05 17 ,, ;59 2:,491 ,, 85 ;':;24 ,, .1. 6 .1. :, 858.96 60 ,, 00 .1.6 ,, 50 2:, 005 ,, 7;I. 53,,25 .1. 9 :, 624 ,, 74 83.54 300.00 5.1. ,, 70 .1. ;, 33;9 ,, 78 .1.90 ,, 65 57 ,, 56 42 ,, 59 6 :, 603.0.1. 73.66 43 ,, 72 :1:1. tB ,, 69 .1. ;, ;I. 98 ,, 0'? 50 ,, 96 424 ,, 0.1. .1. ;, :1. 31 ;, 163 ,, 94 *** CITY COUNCIL LETTER Meeting of: 10/13/97 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: ¢, PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS TO REPAIR BY: IC Young~ BY: WEST BANK OF JACKSON POND ~"~'" t~ DATE: 10/7/97 DATE: Backgroun0 FEMA has reviewed the damage at Jackson Pond and tentatively approved $12,781 for repairs. This amount is calculated on · vhat is needed to restore the pond to "Pre-disaster" condition, not improvements to minimize future failures. Approximately $6,100 is for repairs of the west bank and $6,681 is for repairs of the southeast comer. Analysis/Conclusion At this time, staff is requesting authorization to seek bids to drain the pond, remove the debris, and repair the west bank. Proposed bank repairs include filling (not capping) the abandoned sanitary semdces to minimize moisture infiltration into the bank and reinforce the soil backfill with geogrid. The slope will be covered with erosion control blanket and seeded. Staff has requested the ex-tra work of draining the pond, removing the debris and filling the serwice pipes as mitigation projects. Staff is proposing to delay the work at the southeast comer of the pond until spring. This will provide the consulting engineer time to review the sanitary sewer connection and make modifications if necessary. RECOMMENDED MOTION: Move to authorize staff to seek bids to repair the west bank of Jackson Pond with funds to be appropriated from fund 652-49499-5130. KKY:jb 97~580 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Meeting of: October 13, 1997 AGENDA SECTION: CONSENT ORIGINATING DEPTw: CITY MANAGER NO: ~ Comm.., ~Devel~, . D~. J/ APPROVAL ITEM, Razing of Garage at 4200 N.,. 6th B~: ~~~ BY: NO, BACKGROUND: On August 11, 1997, the City Council approved the preparation and solicitation of bids to remove the garage structure from the property known as 4200 N.E. 6th Street. ANALYSIS/CONCLUSION: Request for bids were sent to several firms. Only one quote was received from K.A. Stark Excavating, Inc. in the amount of $775.00. ~ECOMMENDED MOTION: Move to award the contract to K.A. Stark Excavating, Inc. as per Project ~963 with funding to come from the 415 PIR Fund. PIR funds will be replaced with the abatement fund share of building permit fees that as of September 30, 1997 contains approximately $6,000. Cost will be assessed to the property per Minnesota Hazardous Building Statute 463.151. Repayment shall be made in a maximum of five (5) years at an interest rate of eight (8%) percent. COUNCIL ACTION: \bt\letter\council STARK September 30, 1997 Proposal Submitted to CITY OF COLUMBIA HEIGHTS Street 590 40TH AVENUE NE City, State and Zip COLUMBIA HEIGHTS, .MN 55421-3878 Phone 782-2800 We hereby, submit specifications and estimate~ for: PROPOSAL BID FOR JOB AT 4200 6TH STREET NE IN' COLUMBIA HEIGHTS. PARTIAL DEMOLIT/ON OF GARAGE, THE ROOF AND THE WEST AND SOUTH WALLS. THE NORTH AND ~ EAST WALLS ARE TO REMAIN 1N PLACE. BID PRICE OF $775.00 We propose hereby to furnish material and labor - complete in accordance with thc above specification, for the sum of.' SEVEN HUNDRED SEVENTY-FIVE AND NO/100'S. dollars(S775.00). Payment to be made as follows: PAYMENT DUE UPON COMPLETION OF $OB, Alt material is guaranteed to be as specified. All work to be completed in a workramalilee manner according to standard practices. Any alteration or dav~afion from the above ~:eifieafion~ involving extra costs will be executed only upon written orders, and will become an e~ra charge over and above the e~timate. All agreeraent~ contingent upon sWikes, accidents or delays beyond our eonu~L Owner to carry fi~ tornado and other ne~s7 k~ee. Oor work. s a.re fully ~ove~d by workmen's Compe~as~on Insurance si~t=e /~-,~6~t. This prog~a/may be withdrawn by us if not accepted with in 30 .days. Acceptance of Proposal- ' - The above priee~, spe~ifieatious and eondit/on~ are ~ati~ and hereby ~U~epted. You are authxrized m do the work as ~eeified. Dateofae~tanee Sis=at~ /' ( !., Title 401 1st Street SW * New Brighton, MN 55112 (612) 639-1319 TO CITY COUNCIL OCTOBER 13, 1997 1997 BUSINESS LICENSE AGENDA APPROVED BY CIGARETTE/TOBACCO SALES lOCATED AT FEES POLICE DEPT./ SAFETY AND HEALTH Tobacco For Less Amy James Shanaa 3116 Girard Ave. S. #207, Mpls. 4303 Central Avenue ~30.00 CONTRACTORS BUILDING OFFICIAL *Barkley Construction Co. *Ebert Plumbing "+Jerry Faue Exterior Works *Hopkins Plumbing *Bob Kissner Plumbing LeRoux Excavating, Inc. *M & N Diversified Service, Inc. *R.J. Marco Construction, Inc. Midwest Equipment Co., Inc. *Al Sandeen Concrete & Masonry *Schnapp Plumbing *Witt-Miller, Inc. 1111 - 24th Ave. N.E. 7613 Bacon Drive 6627 Co. Rd. 101 #7 - 9th Avenue N. 1741 - 131st Ave. N.W. 2104 - 64th St. 16676 Valley Drive N.W. 80 Minnesota Ave. 614 Como Avenue 4124 E. 43rd St. 682 - 125th Ln. N.E. 3415 - 48th Ave. N. ~40.00 ~40.00 ~40.00 ~40.00 $40.00 ~40.00 ~40.00 840.00 840.00 840.00 840.00 840.00 L.P. GAS METERING DEVICES FIRE DEPARTMENT *Columbia Heights Rental Mark Donald Maser 3901 Central Avenue N.E. one metering device 850.00 TREE SERVICES PUBLIC WORKS DEPT. *Northeast Tree and Timber 2527 Jackson St. N.E. 850.00 license.ag CITY COUNCIL LETTER Meeting of: 10/13/97 AGENDA SECTION: NO: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS ITEM: FENCE INSTALLATION - MUNICIPAL SERVICE BY: IC Young t~CJ( BY: CENTER DATE: 10/7/97,a DATE: Background Council authorized staffto seek informal quotes at the work session of September 29, 1997. Last winter City crews constructed office space and problem material storage space in the north end of the brown cold storage building that is located in the Municipal Service Center yard. The trailer that had been used as the recycling office was sold at the City Auction this fall. Analysis/Conclusion In an effort to better utilize the space that is available in the Municipal Service Center yard, fence installation is required. The fencing that is proposed would allow staff to move the recycling bins from the south side of the brown cold storage building to the north side of the brown cold storage building where the office is located and secure the area. Informal quotations were sent to eight companies. Two bids were received as follows: Security Fence and Construction, Inc. D & H Fencing $3,970.00 $5,549.74 RECOMMENDED MOTION: Move to award the fence installation in the Municipal Service Center Yard to Security Fence and Construction, Inc. of Columbia Heights, Minnesota, based on their low, qualified, responsible quote of $3,970.00 with funds to be appropriated equally from Fund 101-43121-5130 and 601-49449-5130. KKY:jb 97-583 COUNCIL ACTION: Informal Quotation- Fence MSC Page 2 PROPOSAL WARRANTY 5 years RECEIVED OCT 0 9 1997 PUBLIC WORKS INSTALLATION Install week of October 13, 1997 (To be installed within 30 days ARO) PROJECT #1 QUOTE $ 990.00 PROJECT #2 QUOTE TOTAL QUOTATION $ 2,980.00 $ 3,970.00 QUOTATIONS MUST BE RETURNED BY OCTOBER 6. 1997 We understand that this quotation may not be withdrawn for a period of forty-five (45) days from the date of submittal. FIRM NAME ADDRESS Security Fence and Construction, Inc. 4831 Washington Street N.E., Columbia Height~, MN 55421 DATE 10/08/97 SIGNATURE CiTY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 **** PROCLAMATION **** OCTOBER IS NATIONAL MAMMOGRAPHY MONTH AND OCTOBER 17, 1997 IS NATIONAL MAMMOGRAPHY DAY WHEREAS: This year, more than 180,000 women in the United States will learn for the first time that they have breast cancer, and more than 40,000 women will lose their lives, 720 in the State of Minnesota alone; and WHEREAS: Early detection and prompt treatment can significantly reduce the suffering and deaths caused by this disease; and WHEREAS: In recognition of the fact that mammography, an "x- ray" of the breast, is the single most effective method of treating breast changes that may be cancer, long before physical symptoms can be seen or felt; NOW, THEREFORE, I, Joseph Sturdevant, Mayor of the City of Columbia Heights, Minnesota, do hereby proclaim October as 'National Breast Cancer Awareness Month and October 17, 1997 as National Mammography Day and I urge all women and their families in Columbia Heights to get the facts about mammography. Mayor Joseph Sturdevant October, 1997 THE CiTY IGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY ENIPLOYER CITY COUNCIL LETTER Meeting of: Oct 13, 1997 AGENDA SECTION: PRESENTATIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ SPECIAL PROJECTS APPROVAL COLUMBIA HEIGHTS DATE: Sept 23, 1997 On September 17th 1997, the Anoka County Board of Commissioners presented the City of Columbia Heights with an award for once again meeting and exceeding their recycling goals for 1996. The residents of the city of Columbia Heights recycled 1,713 tons of material, collected 977 tons of material for composting and collected 52 tons of problem materials for proper disposal. The City leaders and residents are to be congratulated for their continued support of the recycling efforts and their commitment to the protection of our environment. The City of Columbia Heights was also recognized as one of only six cities in Anoka County that have continuously achieved their recycling goal every year since 1988. Columbia Heights was further given an "Extra Effort" award for their work in expanding recycling services to the multi-family homes of our community. Commissioners with great appreciation recognizes the ~ .//, extraordinary waste abatement achievements i for meeting their goals from 1988-1996 .~ The City of Columbia Heights ~ '~ and its service provider: ~ During 1996 the City of Columbia Heights I ~ recycled 1,712.72 tons of materials, composted 976.57 tons of yard waste and collected 51.15 tons of problem materials for proper management. Den~i~'D7 Berg ~] ~ Kordiak Di~k I. aug Da~'e i~IcCauley District g2 t~t//5 District/f/ The Anoka County Board of Commissioners' with great appreciation recognizes the extra effort achievement of the City of Columbia Heights for developing and implementing a multi-family recycling program for their residents. This successful program was a collaborative effort between the city, county, multi-family housing managers and recycling Dennis D. Berg ~" /Jim ~lcrdiak District #1 D~ M¢C~uley '~ /District g2 /.-Dl~et M~rggaret Lan~fel~/' Paul MeC3xron District g7 CITY COUNCIL LETTER Meeting of: October 13, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: /~_ PUBLIC HEARING Planning and Zonin~ APPROVAL ITEM: Cond. Use Permit, Ken Steies BY: Tina Goodr BY: NO: Case ~9710-32, 4005 Central Ave. DATE: October 8~-~f997 The Planning and Zoning Commission reviewed the request of Mr. Kenneth Steies for a Conditional Use Permit for an approximate 170 seat restaurant and bar at 4005 Central Avenue which is at the south end of the Columbia Heights Mall. The new owner will also be applying for a full liquor license with Sunday sales. This new restaurant will be named K.J.'s Cafe and will be utilizing the existing former BoxSeat restaurant/bar and much of the equipment and dining room facilities will continue to be used. Section 9.i!2(2) (b) of the Central Business District section of the Zoning Ordinance allows, by Conditional Use Permit, restaurants, cafes, tea rooms, taverns, and bars provided said design is to only serve customers seated at tables, counters or booths. A site plan of the interior has been submitted. The kitchen area will remain unchanged. A few improvements will be made to the dining room such as some repairs to the floor in the banquet room. This area was not used as a banquet room by Boxseat, however, K.J's Cafe will have eight tables in this area and will remove the pool table. Other tables will be added in the main dining area and some tables will be removed directly in front of the entry to improve the circulation around the entry. In all, 170 seats will be provided in the restaurant counting the seats at the bar. Section 9.116(4) (u) of the Parking Ordinance requires at least one (1) space for each three (3) seats based on capacity design. Based on the 170 seat plan, parking spaces will be required. Since this space is part of the shopping mall, parking spaces for the mall will be utilized. Once this Conditional Use Permit is approved, the owner will be submitting all required applications and documentation for the liquor license. RECOMMENDED MOTION: Move to approve the request for a Conditional Use Permit to allow the operation of the proposed K.J.'s Cafe at 4005 Central Avenue provided the required final inspections are conducted and approval is granted by the Anoka County Health Department and the appropriate licenses are obtained by the applicant for the operation. COUNCIL ACTION: ccag!097.no3 CITY OF COLUMBIA HEIGHTS % Application For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan. Approval Other Application Date: Fee, //JO.~ Date Paid 1. S~reet Address of Subject Property: 2. Legal Description of Subject Property: 4005 Central Avenue N.E. Description of Request: Conditional Use Permit 6. Zoning: Applicable City Ordinance Number Section CBD Present Zoning r Proposed Zoning, Present Use Restaurant/Bar Proposed Use same 7. Reason for Request: To allow the operation of a ~ seat restaurant with ]|quor ]|cense and Sunday Sales. %cknowled~ment and $i~nature: The undersi~ned h~reby represents upon all of the penal=les of law, for the pu~ose of hducht ~he City of Oolubia Hetth~s to ~ake ~he action herein requested, tha~ all statements herein are t~e and tha~ all work herein mentioned will be done ~ accordance wi~h the Ordnances of the City of Columbia Heights and ~he laws of the State of ~i~esota. Taken ,/ '0 Bar &, rill· ~(~11= Uniyersity Ave NE · Blaine ° 7861'101 SOUPS & SALADS Soup of the Day.~.: ............ ~ ........... i... $2.95 serVed with toast. · Chili with cheese & Onions ...... $3.9,5 Se~ed with toast. K~s Salad ~ $4.95. Grilled chicken breast on a bed of fresh greens served with your choice of dressing. Taco Salad ........................................ , $4.95' Lettuce, tomato, green pepper, cheese & seasoned taco meat with salsa. Chef Salad ......................................... $4.95 Fresh.crisp lettuce garnish, ed with ham, turkey, cheese, chopped egg & tomato served with your choice of dress!ng. Dinner Salad ............ ,,.., ............... :... $2.45 With your-choice of dressing. BURGERS & SANDWICHES All burgers are 1/3 lb. pure ground beef. All burgers.& sandwiches are served · with french fries, lettuce & tomato. F~I~s Burger ......... ~ ..... i ........... · ....... '... $3.95 Served on a toasted bun. Farmer's Burger '~ r /Topped with bacon & chees6. Continental Burger ................ : ........ $'4.95 Pure ground beef stuffed with mushrooms & cheese grili~d to perfection~ Served on pumpernickel rye.' ,, .. 'i~,tty Melt ............... :..:.~...:...:,_..:~ ..... :..-$4.95' A broiled burger topped with fried. Onions. & Amerlcan cheese on .lfiurn'pernlckel ~e. Bacon, Lettuce andTomato .... i ...... ~3.95 Ham & cheese ' ' * ' $4.95 Sliced ham & American cheese grilled to perfection. Fyench Dip $4.95 Slow roasted, seasoned to perfection roast beef piled high on a toasted bun. Club House, ' ': $4.95 Sliced turkey, crisp bacon, lettuce & tomato on toast. Reuben ............................................. $4.95 Shaved corned beef grilled with sauerkraut., Swiss cheese & thousand island d?ssing on pumpernickel rye. Fish Sandwich with Cheese ..... : .... $3.9'5 ~,'delicious fillet of cod, li~ghtly breaded~ &' deep fried, served on a'toasted bun.. Steak on a Bun $5.25 'Charbroiled to you? request. Pork Tenderloin ................................ $5.25 Tenderized, light!y,battered pork tenderloin · deep fried to perfection. Served on toast. ,, Chicken Breast .............................. $5.25 Grilled chicken-served on a'toasty bun 'with your choice of Swiss or BlUe cheese. Caiun ChiCken Sandwich ........ .7 ..... $5.25' .(or Lemon Pepper Chicken sandwich) Texas. Burger .... ~ ........ ,...' .................. '. $4.9'5 Texas toast, . hamburger, lettuce, tomato, ,. BBQ sauce.& french fries. , : Philly Beef & Cheese Sandw.!ch ..... $5.25 Roast beef, onion, ~reen pepper.& cheese. 9011 University AVe NE · Blain~ · 786-1-014 DINNERS Ail dinners served with s~lad, your choice. .., . of potato (hash browns, baked potato , or french fries) and t6ast. T-Bone Steak ~ ' - $1 ! America's favorite steak, charbroiled to your' request. Sirloin Steak .................................. $11.9~' A man-sized, tender, juicy steak charbroiled {o your request. . - - NewYork Strip Steak ........ ' ............. $9.95 Ali time favorite, charbroiled to pe~rfection. · Pork loin rib's, slow roasted to a perfect tenderness. Broasted Chicken .......... ."....'... 1/2 $6.45'-', Specially se~.sonedr,lightly breaded....~..1/4 $4.45* *Add .$1.00 extra for all White meat. · : .. Chicken & Ribs ...................... ! .... $~0.95 One quarte~ juicy broasted ~:hicken'& BBQ. 'pork loin ribs. An unbeatable c~)mbination. Chicken Fried. ~teak ..................... $5.45 Served with mashed potat.°es, gravy & 'garlic toast. , .'. Hot Beef or Turkey Sandwich..,.$$..45 Served with mashed potatoes & gravy. , · Fish, Pan Fried ....... '...'. ....... ..:. .... ~:... $6:05 Lightly breaded & pan fried t,o ~oerfection .... Fan Tad Shrimp ............................ $10.95' Big, ju[c~,.fan tailed shrimp lig,ht, ly ~breaded ., . & deep fri..ed. . .. .' ' '" ': · Delectable deep fried shrimp & steakdone ': to your requesL~ "- ~ny chang~ to ~e menu .will be a la carte. Menu prices subject to 6.5% MN $.tam 5ales Tax. APPETIZERS Chicken Tender~ & French Fries ...: ....... :...$4.95 21 Shrimp & French'Fries~....:: ....... Served with tartar or cocktail sauce. B ' uffalo Wings ~ ................................... .~ ...... $4.95 Served with blue'cheese dressing. Chicken Wings...~ .................................... ~.$4.95 Potato Skins ....... ~ ....... : ................. ~ ......... :.$4.95 Bacon, Cheese & sour cream. .Mozzarella Cheese Sticks ....... ~.: ...... :..; ..... $4.95 Onio~ Rings.: .....: ...................................... $4~95 Jal.ape~o Poppers...:..: ......... : .......... French Fries ......................... ~.~ ..... :..: .... ~ .... $2.95 Fish Fingers & Fren.ch Fries ................... ~...$4.95 Garlic Bre~id Strips..: ............................... i$4'.95 PartyTray ........ :.,...:: .......................... i ....... $7,95 Sour dough breaded cheese sticks, mushrooms, & zucchini we~lges, breaded cauliflower, Monterey Jack poppers & potatoes. Southwest Specialties Mexican Potato Skins ....... :., ...... ~: ............ $,~.95 Taco meat, black olives, 'diced tomatoes, jalapefios & cheese. ' ' MiniTacos ..... ' ' ' ' ~$4 95 Nachos Supreme ..............~:..'. ....... ~ ......... :.$4.95 Taco m~at, black olives, onions, tomatoes & Cheese. Beef Quesadiila ................................. ~ ...... $4.95 -Taco meat~ lettuce, black olive.s, onions & ~our cream. · CHILDREN'S MEALS ' · (Children Under ~1,0 ONLY) Chicken .wings & French Fries .:...~.~.~.'.~.~.$2.95 Grilled Cheese& French 'Fries ....... ,~..~ ..... $,2.95 T ,-' BEVERAGES '"" Coffee, Tea (hot or iced), Milk $1.00 Beer, 144ne ; & Coclct~ils available also. 0 ~" 0 O. i'0~' 0i" cD 0 0 000000 CITY COUNCIL LETTER Meeting of: October 13, 1997 AGENDA SECTION: PUBLIC I{EARING ORIGINATING DEPT.: CITY MANAGER NO: ~ Planning and ZoningS\ APPROVAL ITEM: Rezoning, St. Timothy's Church BY: Tina Goodroa~'~// BY: NO: Case ~97t0-33, 825 N.E. 51st Ave. DATE: October 8,~[~ The Planning and Zoning Commission reviewed the proposed rezoning of the St. Timothy's Lutheran Church property located at 825 N.E. 51st Avenue from the current "R-2", One and Two Family Residential, to "R-3", Multiple Family Residential. This request includes only the church lot. This request is due to the rezoning of the property immediately west of the church building to be addressed 805 N.E. 51st Avenue. This property was rezoned from "R-2" to "R-3" to allow the construction of a three story, senior apartment building. The rezoned parcel will be legally described as Lots 7 and 8, lying east of the west 224 feet, Auditor's Subdivision No. 51, except the north 3.6 acres thereof, Anoka County, Mn. The reason for rezoning the church building property, which will retain the 825 N.E. 51st Avenue address, is to prevent the property at 805 N.E. 51st Avenue being "spot zoned". With this rezoning, both lots will be "R-3" and will serve as a buffer from the "R-2" property to the south and commercial land to the east and north. The church use itself will not become non-conforming as a church is a conforminq use in any "R", Residential district. The rezoning of the church building should have been included with the rezoning of the land for the apartment building. However, due to communications between the City and the developer, this was not included. Staff determined it could be done immediately after approvals, if granted, were made. Staff also determined to do this at the same time as the required Comprehensive Plan Amendment for this area. This rezoning request is a way to make this entire area consistent zoning and consistent with the Comprehensive Plan without creating a "spot zoning" situation. Please remember that it will not change the use or intent of the church building property, nor will it create a non-conforming use. RECOMMENDED MOTION: Move to waive the first reading of Ordinance #1362 amending Ordinance ~1853 as ample copies are available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance #1362 for October 27,1997 at approximately 7:05 p.m.. COUNCIL ACTION: ccag1097.no4 CITY OF COLUMBIA HEIGHTS Application For: Rezon£ng Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date: Case No= Fees Receipt No: Date Paid 1. Street Address of Subject Property~ 2. Legal Descript£on of Subject Property: Applicant: Address: Phone: Phone: Zoning: Applicable City Ordinance Number Present Zoning Present Use Section Proposed Zoning Proposed Use Exhibits Submitted (maps, diagrams, etc.) Acknowledgment and SiEnature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State~sota. ~$~ua~ure of Ap~lican~,, ~/ Date: Taken By: ORDINANCE NO. 1362 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 PERTAINING TO THE REZONING OF CERTAIN PROPERTY. Section 1' That certain property legally described as Lots 7 and 8 lying East of the West 224 feet, Auditor's Subdivision No. 51, except the North 3.6 acres thereof, Anoka County, Minnesota, which is curremly zoned R-2, One and Two Family Residential, shall hereafter be zoned R-3, Multiple Family Residential. Section 2: This Ordinance shall be in full force and effect from and thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, City Council Secretary CITY COUNCIL LETTER Meeting of: October 13, 1997 ORIGINATING DEPT : CITY MANAGER AGENDA SECTION: PUBLIC HSAR~IG ' NO: ~ Planning and Zoning APPROVAL ITEM: Comprehensive Plan Amendment BY: Tina Goodroa~ BY: NO: Case #9710-33, 825 N.E. 5!st Ave. DATE: October 8,x~1997 The Planning and Zoning Commission reviewed the request for a Comprehensive Plan Amendment of the area surrounding 805 and 825 N.E. 51st Avenue from a commercial land designation to a high density land designation. Once this amendment is approved, it will be forwarded to the Metropolitan Council for review and approval. In order to submit a Comprehensive Plan Amendment, four pieces of information are required and completed versions are included for your review and approval. The largest item required is a complete Information Summary for Comprehensive Plan Revisions and P!an Amendments which is a required form provided by the Metropolitan Council. This form asks for information regarding the proposed amendment and how it would affect each area of the current Comprehensive Plan. I completed this form with the assistance of Kathy Young, Acting City Engineer, who completed all public works related questions. The second piece of information includes a City map of the area for the proposed change (see attached zoning map) and a current Comprehensive Plan Map and Proposed Plan map showing the amendment. Enclosed are two copies of the Pattern of Land Use Map which shows the current area guided for commercial and the Proposed Pattern of Land Use Map which shows a line closing off the area around 805 and 825 N.E. 51st Avenue for "HDR", High Density Residential. The information sheet and maps require review and approval by the Planning and Zoning Commission and the Metropolitan Council. The reason for this Comprehensive Plan Amendment is due to the rezoning of 805 N.E. 5ist Avenue and 825 N.E. 51st Avenue from "R-2", One and Two Family Residential, to "R-3", Multiple Family Residential. Since the Land Use map of the Comprehensive Plan shows this area designated for a commercial land use, it must be changed as the Zoning Map and Ordinance cannot differ from the Comprehensive Plan. This proposed revision will correct this inconsistency. Once the Amendment is approved by the Metropolitan Council, a final amendment will be included into our current Comprehensive Plan. RECOMMENDED MOTION: Move to approve the proposed Comprehensive Plan Amendment as it will make both the Plan and Ordinance consistent documents. COUNCIL ACTION: ccag1097.no5 NSg*43'O0' W --- 546T00 CITY , PARK N 89e43'00#w , ~- SIS.00 L. INE --- ~Z~.~ .... ,I SECTION i: GENERAL INFORMATION Name of Loc~ Contact Person '~/~L_ Address ~3 ~ ~f. ~ , Telephone Number V~Z-~¢~' F~ Number Inmmet Addr~s (if B. Type of submittal [] Overall plan revision or update or CPlan amendment Name of amendment/brief description: Size of aff~cted'area~.~ acres) ~ MUSA Expanz[on? i~ No [] Yes. ff yes, size of expam[on (in acres) Other (Please describe) C. Please attach seven (7) copies of the following: 1. Completed Information Summary for Comprehensive Plan Revisions and Plan Amendments (thi~ form) 2. The proposed plan revision or plan amendment. 3. A city-wide map showing the location of the proposed change(s). 4. The current plan map, indicating area(s) affected by the revision or amendment. 5. The proposed plan map, indicating the subject area(s) of the revision or amendment. D. What is the official local status of the proposed plan revision or amendment? (Check all that apply.) If a report regarding this plan revision or amendment was prepared forthe local Planning Commission or City Council please include one (1) copy of that report along with the submittal package. ~ Acted upon by planning commission (ff applicable) on [~rO-~ tq Tdate. [] Approved by governing body, contingent upon Metropolitan Council review on [] Considered, but not approved by governing body on date. [] Other (please describe). date E. Li~t adjacent local governmental units and other'jumdictions (school districts, wat~rshed'dis~cts, etc.) to which copies of the plan revision or amendment have been sent and the date the conies were sent to them. (Required by Minn. Stat. 473.858, Subd. 2). ~')r}'t~ie'y ; ,.d_jaf...~f~ff)~[,: 7~5~)'- fyfflqhTtOlq - ,,) · 9.58 · May 1997 Local Planning HandboOk SECTION Ii: CONFORMITY WITH METROPOLITAN SYSTEM PLANS A. Tr~-_~portation 1. Does this plan revision or amendment potentially increase existing trip generation (use Institute of TramTortafion Engineers trip-generation manual)? [] No.. ff no, Skip to #5.' ~ Yes.. ffyes, ', / / o* What is the estimated peak hour traffic increase? 2. Does the existing local and regional road network (including metropolitan interchanges) have the capac- itT to accommodate plar~n, ed land use(s)? ¥es [] No.. ff no, briefly describe the improvements to local or re~onal roads or inter- changes that v~ill be required to accommodate the planned use(s): Are these improvements included in a Capital Improvements Program? [] Yes.. briefly describe who will pay for improvements 3. Does this plan amendment impact transit service or £acilitiec J $o [] Yes.. briefly describe either positively or negatively? 4. Can the potential traffic impacts of the land use be mitigated by implementing Traffic Demand Management (I'DM) strate~es or through land use and urban design measures that encourage alternatives to single occupancy ve~_~ctes (SOV)? No [] Yes.. please describe (e.g., park & rides, flexible work hours, mixed land uses) Looa! Planning Handbook May 1997 9.59 5. Is this proposed land use change located adjacent to a principal arterial or ~A" minor arterial? 12 Yes.. please describe site access to the arterial, and whether location and spacinI of the access is consistent veith Access Spacing Guidelines 6. Does the proposed plan revision or amendment positively or negatively affect pedestrian or bike sys-. rems? 12 Yes.. please describe the effects B. Wastewater Treatment 1. Total flow for community based qn _existing plan: y=r 2ooo: year 2010: roililon gallons/day (mgd) ml!!!on gallons/day (mgd) 2. Total proposed flow for communit~ b,~ed.on plan revision or amendment: year 2000: cX,~/-- million gallons/day (mgd) year 2010: million gallons/day (mgd) 3. If community discharges to more than on,~ me r~pok,' .r~, ~'mterceptor, indicate whick interceptor will be affected by the revision or amendment. ~- - 4. 'vV'~ll flows be diverted from one interceptor service area to another? No Yes.. if yes, describe the change and volumes (mgd) involved 5. Is any wastewater flow an intercommunity flow to an adjoin/ng community~ san/tary sewer system? . No [] Yes.. ff yes, enclose a copy of the inter-commun/ty agreement. 6. Has the community adopted a comprehensive program for the management of on-site septic systems? [] No .. [] Not Applicable.. please expla~ , 9.60 May 199'7 Local Planning Handbook C. Aviation 1. Has the community adopted (in local codes/ordinances) a "notification" element to protect regional air- space? 2. Do the proposed changes in the plan revision or amendment involve areas within an airport influence area or airport search area? J~No (If no, skip to D. Recreation Open Space) Yes .'. if yes, please answer ~a" and a. Do the proposed changes affect the functioning of the airport(s) as defined in the approved airport Long-Term Comprehensive Plan? [] Yes (If yes, please refer to the local plan content requirements as identified in the Aviation Policy Plan.) [] No, (if no, go to 2.b.) b. Are the proposed changes in the plan revision or plan amendment consistent with guidelines for land use compatibility and aircraft noise guidelines in the Aviation Policy Plan? []Yes [] No (if no, please explain D. Recreation Open Space 1. Does the plan revision or proposed amendment affect exis~g or future federal, state or regional parks, park reserves or =ails? [] Yes.. please describe 2. Does the plan revision or amendment include a trail segment in, or a connection to a regional trail or park? []Yes Iil. IMPACT ON LAND USE A. Overall Comprehensive Plan Update/Rev~ion -. .. If you are submi.tting a plan revision and you are using your own community's land use data, please attach copies of Worksheets A and B Tab 9 in the Handbook ..... Local Planning Handbook Me2 1997 9.(51. B. Pla~ Amendment Questiorm 1, 2 and 3 below apply to plan amendments involving a land use change and/or MUSA expan- sion area. 1. For the area in the amendment: a. Exiztmg land uses in acres: ~ b. Proposed land uses in acres: ~ 0~.~9 2. For residential use amendmenm: a. Number of under under b. Dermity under residential dwelling uniu and types (single, multi-family) involved exLsting plan t9 proposed re%~ion/amendment ~9/~/~J'~~ exi~t~g plan under proposed revision/amendment c. Anticipated change in the number of students m the school ~]~tem under existing plan ~) under proposed revision/amendment t9 3. For commercial/industrial/institutional use amendments: a. Square footage of commercial structures under existing plan under proposed revision/amendment b. Square footage of industrial structures under existing plan under proposed revision/araendment c. Square footage of institutional structures under existing plan under proposed revision/amendment d. Number of employees under existing plan under proposed revision/amendment C. Housing 1. Will the plan revision or amendment affect the availability of affordable or life-o/de housing in your commumty? [] No (skip to D Environmental Resources) . _ __ D. F. nviro"mental Resource~ .. 1. Will an Environmen,~,ml A.~essment Worl~heet CF. AW) Be prepared for the plan revision or amendment? " ,. ' ' " .. ff yes, what iz the schedule for completion of the EAW?. ' 9162 1997 Local Planning Handbook 2. Does the plan revisio~g or amendment affect a state or federal protected wedand? No ~es.. ff yes, please include a map showing the location of the wetland. Describe the type of wetland affected and tell how it will be protected or how impacts will be mitigated. 3. W'gl the plan revisio.~n or amendment potentially affect the quality of any surface water body? j ,No [] Yes.. ff yes, identify water bodies affected and describe the impacts and planned efforts to protect the water body: 4. Does' the plan revisio.~ or amendment affect any land in the Mississippi River Critical Area? _ No [] Yes.. ff yes, briefly describe relationship to the Mississippi National River and Recreation Area Comprehensive Management Plan 5. If the community has a municipal water supply system, does the local water supply plan meet the requirements of Chapter 186 of 1993 Session Laws? [] Not Applicable [] No j~ Yes.. ff yes, will the proposed plan rev~ion or plan amendment affect your water supply plan? j~No [] Yes... If yes, how? 7. Has the community adopted a local surface water management plan? [] No.. ff no, has the community adopted the Council's Interim Strategy to Reduce Nonpoint Source Pollution to all Metropolitan Water Bodies? [] No []Yes ~Yes.: ff yes, will the proposed plan revision or plan amendment affect your local surface water management pl~,? --- .. _. No [] Yes ff yes, how? L~J Planning Handbook Ma3,1997 9'.63 iV. iMPLEMENTATION PROGRAM A. Will the plan revision or amendment require changes in zoning, subdivision, on-site sewer ordinances or other official con=ds? No [] yes If yes, when? Describe proposed changes: B. Has your community adopted a Capital Improvement Program (CIP) to implement the initial stages of the proposed plan or p.~m amendment? ,~1 No [] Yes If yes, what changes will be needed in your community's Capital ImprOvement Program to implement the plan revision or amendment? '9.64 · .'. · · . May I997 Local Planning Handbook I IE~'m i il ,I, 3 I(ll)JJ JO ,U.I~) CITY OF FRII)! EY I1) Z 0 · .iI CITY OF COLUMBI~ HEIGHTS Meeting of: October 13, 1997 AGENDA. SECTION: ORIGINATING DEPT.: -- PUBLI~ HEARI~GS CITY MANAGER NO: APPROVAL Comm. Devel. Dept. /~.-~} ~ (~--~t~_ DATE: Oct. 7, 1997~J'' At the worksession meeting held September 15, 1997 City Council reviewed the proposal from Quality Checked Construction, of $19,000 for the purchase of 572 38th Avenue N.E. This proposal amount of $400 less than assessed value. Quality Checked Construction, Inc. plans to construct a 1,020 square foot home with a double attached garage. The floor area requirements appear to be met by this proposal. Included with this City Council letter is a copy of the Sale and Development agreement that will be used, proposal letter from Quality checked Construction, and the Ordinance necessary to sell property. RECOMMENDED MOTION: Move to waive the second reading of Ordinance ~1357 being an ordinance amending Ordinance ~853, City Code of 1977, there being ample copies available to the public. RECOMMENDED MOTION: Move to approve Ordinance ~1357 an ordinance amending Ordinance ~853, City Code of 1997. COUNCIL ACTION: \bt\letter\council ORDINANCE NO, 1357 Being an ordinance amending Ordinance No. 853, City Code of 1977, Authorizing to convey certain real estate located at 572 38t~ Avenue NE The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Quality Checked Construction, the real property described as follows, to wit: That part of Lot 10 lying West of the East 23.3 feet thereof, all of Lot 11, and the East 11.6 feet of Lot 12, all in Block 89, Columbia Heights Annex to Minneapolis, MN. Section 2: The Mayor and City Manager are herewith authorized to execute deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the attached agreement labeled "Exhibit A." Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: September 22, 1997 October 13, 1997 October 13, 1997 Offered by: Ruetti'mann Seconded by: Jolly Roll Call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary · Quality ec ruction, Inc. ..... Andover, Mn 55304 421-5221 To Ken Anderson, We propose to purchase the lot at 572 38th AV. NE for $19,000. This will be' for an oWner occupied client. We understand that the City of Columbia Heights will guarantee that the lot will be buildable for a five coarse basement. If the city requires a ddve cut in the curb, they will be responsible for related fees. The city will guarantee the sewer and water connections will be to prope.rty line and not in the street. Taxes on the lot will be prorated and on the lot only. We understand the terms are $1000.00 down and the balance due at the closing to the third party. The plan is to start construction as soon as the city approves this and all necessary papers are filed. The house plan is to be a split foyer 1020 sq. R. home with double attached garage. Plan number 2BSE83222. We use 2x6 walls, all oak woodwork, and custom cabinets. The exterior will have vinyl siding and raised panel steel garage door. Thank-you for your consideration. Sincerely, ~,.~_ / .//,~ Michael L. Vagle Pres. SALE AND DEFELOPMENT~REEMENT THIS AGREEMENT, made and entered into this day. of , 1997, by and between the Columbia Heights Economic' Development Authority, (hereinafter called the "EDA"), and Quality Checked Construction (hereinafter called the "Developer"); WITNESSETH THAT, in the joint and mutual exercise of their powers and in consideration of the mutual covenants contained herein, the parties recite and agree as follows: Section 1. Recitals. 1.01. The Property. The EDA now owns the property described in the attached Exhibit "A", (the "Property"), located in the City of Columbia Heights, Anoka County, Minnesota. 1.02. Facilities and Project. The Developer, in accordance with EDA approval, plans to construct or cause to be constructed on the Property a single family home. The Developer shall provide the EDA with a copy of its plans and specifications showing details on the style, exterior architectural features, materials, color selections, etc. of the home to be constructed, which plans and specifications shall be submitted to the EDA for review and approval prior to the issuance of any building permits on the property by the City of Columbia Heights. ~ection 2. Sale/Purchase of Property. 2.01. Sale. The EDA agrees to sell the Property to Developer and the Developer agrees to purchase the Property from the EDA for the purchase price of $/~J~ .00. Developer shall begin construction of the home within eighteen (18) months of the date of execution of this Agreement and shall complete construction within thirty (30) months from said start date, at which time the EDA will convey fee title to the property by Quit Claim Deed to Developer. .~ection 3. Developer's Representations. The Developer hereby represents, warrants and covenants to the EDA that: 3.01 Compliance. The Developer will comply with and duly and promptly perform all of its obligations under this Agreement and all related documents and instruments. Developer will also comply with all State and local codes/ordinances. 4.01 ~ew Construct£on. Developer shall be'solely responSi- ble for the'construction, marketing and sale oft_he single.family home on the property. The minimumselling price (or estimated market value if homesteaded and not sold) of said home shall be $85.000. 4.02 Floor Plan. Developer will be responsible for submitting to the EDA, and obtaining pre-approval of the floor plan and front.elevation of the home proposed to be constructed on the Property. Said pre-approval must be obtained before "the City of Columbia Heights will issue any building permits to Developer. 4.03 Fees and Char~es. The Developer will pay, when.due, all permit fees, connection charges, user charges or other charges lawfully imposed by the City of Columbia Heights with respect to the Property. Upon conveyance of the Property by the EDA, Developer agrees to be responsible for payment of all recording fees and transfer taxes resulting from the transfer of the Property. 4.04 Existing Improvements. The Developer will be responsible for removing any existing structure, foundation and debris from the property and will assure that water and sewer services are stubbed to the boulevard at no cost to the EDA. The Property is currently vacant of any structure(s). Section 5. EDA Undertakinqs. Section 6. Default. 6.01. Default. The failure to meet any condition of this Agreement shall be an event of default. 6.02. Remedies. If an event of default occurs and is not cured within 30 days of receiving written notice of said default, the EDA may take one or more of the following actions: a. suspend performance under this Agreement; be terminate the Agreement, thereby rendering void any promises or approvals contained in this Agreement; retain bidder guarantee submitted as cash, cashier's check, or money order-in the amount of $1,000.00. . .. ~ _~.~ .~.~1 notices h~e~d~ s~al~--~-5~ eider delivered P~sonally or mailed-by.-ce~f~ed .mail, postage .: ~ ~ '- C01~ia Heights Economic .Development lu~ority 590 40~ Avenue N.E. ' Col~ia .Heights, ~ 55421-3878 Developer IN WITNESS WHEREOF, the EDA and Developer have caused this Agreement to be executed the day and year first above written. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY By: Its: President By: Its: Walt Fehst Executive Director By: Developer STATE OF MINNESOTA ) ) .COUNTY OF ANOKA ) SS. On this day of , 1997, before me, a Notary Public within and for said County, appeared to me personally, known, who, being by me duly sworn, did say that he/she is named in the foregoing instrument, the President of the Columbia -Heights Economic Development Authority, a body corporate and politic. underthe laws of the State of Minnesota, and thatthis-instrument was signed as his/her..free act_and deed. Notary Public CITY OF COLUMBIA HEIGHTS Meeting of: October 13, 1997 AGENDA. SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ PUBLIC HEARINGS comm. Devel. Dept. ~ APPROVAL ITEM: BY: Tina Goodro/~ ~ BY:~ ~/~-~~ Mo: &-D DATE: Oct. 7, At the Council Meeting on September 8, 1997 the second reading of Ordinance ~1354 regarding the sale of the 4613-15 Pierce Street N.E. to Quality Checked Construction was approved. Since that meeting staff has identified a mistake that was made in the language of the Ordinance. It appears that the full and complete legal description of 4613-15 Pierce Street N.E. was not included, only about half of the description. The revised Ordinance ~1355 corrects this error and the full legal description has been included. This correction does not change the intent of the ordinance. RECOMMENDED MOTION: Move to waive the second reading of Ordinance ~1355 being an ordinance amending Ordinance ~853, City Code of 1997, there being ample copies available to the public. RECOMMENDED MOTION: Move to approve Ordinance ~1355 being an ordinance amending Ordinance ~853, City Code of 1997. COUNCIL ACTION: \bt\letter\council ORDINANCE NO. 1355 ' Being an ordinance amending Ordinance No. 853, City Code of 1977, Authorizing to convey certain real estate located at 4613-15 Pierce Street N.E. The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Quality Checked Construction, the real property described as follows, to wit: That part of the South 60 feet of the North 180 feet of Lot Fifteen (15), lying East of the West 95 feet thereof, also the South 60 feet of the North 180 feet of Lot Sixteen (16), all in Block One (1), Sheffield's Subdivision, Anoka County, Minnesota. Section 2: The Mayor and City Manager are herewith authorized to execute deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the attached agreement labeled "Exhibit A." Section 3' This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: 9-22-97 10-13~97 10~13-97 Offered by: Jones Seconded by: Pet e r so n Roll Call: Al I ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Being an ordinance amending Ordinance No. 853, City Code of 1977,.~:... ' Authorizing to convey certain real estate located at 4613-15'Pierce Street N.E. The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Quality Checked Const- ruction, the real property described as follow, to wit: That part of South 60 feet of North 180 feet of Lot 15, Block 1, Shef- field Subdivision, Anoka County, Minnesota. Section 2: Section 3: The Mayor and City Manager are here- with authorized to execute deeds to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions spec- ified in the attached agreement labeled "Exhibit A." This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: ._...- Mayor Joseph Sturdevant Jo-Anne Student, Council.Secretary S~LE AND DEVELOPMENT AGREEMENT THIS AGREEMENT, made and entered into this day of · 1997, by and between the Columbia Heights Economic Development Authority, (hereinafter called the "EDA"), and Quality Checked Construction (hereinafter called the "Developer"); WITNESSETH THAT, in the joint and mutual exercise of their powers and in consideration of the mutual covenants contained herein, the parties recite and agree as follows: Section 1. Recitals. 1.01. The Property. The EDA now owns the property described in the attached Exhibit "A", (the "Property"), located in the City of Columbia Heights, Anoka County, Minnesota. 1.02. Facilities and Project. The Developer, in accordance with EDA approval, plans to construct or cause to be constructed on the Property a single family home. The Developer shall provide the EDA with a copy of its plans and specifications showing details on the style, exterior architectural features, materials, color selections, etc. of the home to be constructed, which plans and specifications shall be submitted to the EDA for review and approval prior to the issuance of any building permits on the property by the City of Columbia Heights. section 2. Sale/Purchase of Property. 2.01. Sale. The EDA agrees to sell the Property to Developer and the Developer agrees to purchase the Property from the EDA for the purchase price of $18,200.00. Developer shall begin construction of the home within eighteen (18) months of the date of execution of this Agreement and shall complete construction within thirty (30) months from said start date, at which time the EDA will convey fee title to the property by Quit Claim Deed to Developer. Section 3. Developer's Representations. The Developer hereby represents, warrants and covenants to the EDA that: 3.01 Compliance. The Developer will comply with and duly and promptly-perform all of its obligations under this Agreement and all related documents and instruments. Developer will also comply with all State and local codes/ordinances. Se~t$oq 4. ble for the construction, marketing and sale of the single family home on'the Property. The minimum selling price (or estimated market value if homesteaded and not sold) of said home shall be $85,000. New const~ction. Developer 'shall be solely resPonsi 4.02 Floor Plan. Developer will be responsible for submitting to the EDA, and obtaining pre-approva~ of the floor plan and front elevation of the home proposed to be constructed on the Property. ' Said pre-approval must be obtained before the City of Columbia Heights will issue any building permits to Developer. 4.03 Fees and Charges. The Developer will pay, when due, all permit fees, connection charges, user charges or other charges lawfully imposed by the City of Columbia Heights with respect to the Property. Upon conveyance of the Property by the EDA, Developer agrees to be responsible for payment of all recording fees and transfer taxes resulting from the transfer of the Property. 4.04 Existing ImDrovements. The Developer will be responsible for removing any existing structure, foundation and debris from the property and will assure that water and sewer services are stubbed to the boulevard at no cost to the EDA. The Property is currently vacant of any structure(s). Section 5. ED~ Undertakings. Section 6. Default. 6.01. Default. The failure to meet any condition of this Agreement shall be an event of default. 6.02. Remedies. If an event of default occurs and is not cured within 30 days of receiving written notice of said default, the EDA may take one or more of the following actions: a. suspend performance under this Agreement; terminate the Agreement, thereby rendering void any promises or approvals contained in this Agreement; retain bidder guarantee submitted as cash, cashier's check, or money order in the.amount of $1,000.00. I ei~er delivered personally o~-mailed by. ce~ifie~?'ma~i~ ~OStage'7- prepaid, ad~essed to ~e pa~ies at ~e followinq ad~esses. EDA Columbia Heights Economic Development Authority 590 40th Avenue N.E. Columbia Heights, MN 55421-3878 Developer IN WITNESS WHEREOF, the EDA and Developer have caused this Agreement to be executed the day and year first above written. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY By: Its: President By: Its: Walt Fehst Executive Director By: Developer STATE OF MINNESOTA ) COUNTY OF ANOKA ) signed as his/her free act and deed. On this day of , 1997, before me, a Notary Public within _and for said County, appeared to me personally known, who, being by me duly sworn, did say that he/she is named in the foregoing instrument, the President of the Columbia Heights Economic Development Authority, a body corporate and politic under the laws of the State of Minnesota, and that this instrument was Notary Public AGENDA SECTION: PUBLI C HEAR I NGS NO. ~ ITEM: Administrative Offenses, NO. Ordinance No.1358 ~'" CITY COUNCIL LETTER ORIGINATING DEPARTMENT POLICE n,~ Thomas M. Johnso October 7, 1997 v v BY: DATE: Meeting of October 13, 1997 i CITY MANAGER APPROVAL:~, DATE: At the September 15, 1997, Council work session, the City Council reviewed a draft of the attached ordinance creating an administrative tag system for our city. This is a system where we will issue a local tag for all code (ordinance) violations in the city. This system is being used by many communities in the metro area, including Coon Rapids and Spring Lake Park in our county. This allows a person tagged for offenses such as overtime parking, junk vehicles, animal at large, etc., to receive an administrative tag and to pay this tag at City Hall. If the person receiving the tag fails to respond to the tag within seven (7) days, then the code violation would be processed through the Anoka County court system. We will be setting up a meeting with the City Attorney, Community Development, Finance, Fire Department, and Public Works to determine what current city ordinances should be handled with an administrative tag and to establish a suggested fine schedule for the Council to consider. This proposed Ordinance had its first reading on September 22, 1997. RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1358, Administrative Offenses, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1358 being an ordinance creating an administrative offenses and tagging process for the City of Columbia Heights. TMJ:mld 97-434 Attachment COUNCIL ACTION: ORDINANCE NO. 1358 BEING AN ORDINANCE CREATING A NEW SECTION 8, CHAPTER 3, OF THE COLUMBIA HEIGHTS CITY CODE WHICH CREATES THE LOCAL ENFORCEMENT OF ADMINISTRATIVE (CODE) OFFENSES. The City of Columbia Heights does ordain: ADMINISTRATIVE OFFENSES Subd. 1 DEFINITIONS: An administrative offense is a violation of any section of this code when one performs an act prohibited or fails to act when such failure is thereby prohibited, and is subject to the penalties set forth in this code and attached schedule. Any person violating a section of this code shah be subject to the scheduled penalty, not to exceed $100 for each offense. Subd. 2 NOTICE: Any member of the Police Department and/or any other person employed by the City with authority to enforce this code shaH, upon determining that there has been a violation, notify_ the violator, or person responsible for the violation, or in the case of a vehicular violation by attaching to said vehicle notice of the violation, said notice setting forth the nature, date, time of the violation, the name of the official issuing the notice and the amount of the scheduled initial penalty, and where applicable, any charges relating thereto. Subd. 3 PAYMENT: Once such notice is given, the person responsible for the violation shall, within seven (7) days of the time of issuance of the notice, pay full satisfaction of the stated violation scheduled to the City Finance Department. The penalty may be paid in person or by mail and payrnent shall be admission of the violation. Subd. 4 FAILURE TO PAY: If a violator fails to pay the penalty imposed by this section, the matter may be processed as a code violation through the Anoka County Court system. Subd. 5 DISPOSITION OF PENALTIES: All penalties collected shah be paid over to the City Finance Department. The Finance Director or his designee may receive negotiable instruments in payment of penalties as a conditional payment and shall not be held accountable therefor. Receipt shall be issued for cash pa_wnent. Subd. 6 POWERS AND DUTIES OF FINANCE DIRECTOR: In addition to all other duties set forth in the code, the Finance Director may delegate and supervise the work of City employees implementing and administering this chapter. The Finance Director shall make and have custody of all records necessary_ and shall keep proper accounts of the proceeds received. Subd. 7 SCHEDULED PENALTIES: Penalties shall be imposed for violation of the scheduled administrative offenses according to a schedule duly established and adopted from time to time by Resolution of the City Council. This Ordinance shall be in full force and effect fi.om and after thirty (30) days after its passage. Offered by: s t u rd eva n t Seconded by: Ruer t i mann RollCall: A11 ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary First Reading: Second Reading: Date of Passage: September 22, 1997 October 13; 1997 October 13p 1997 CITY COUNCIL LETTER Meeting of: October 13, 1997 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER'S APPROVAL ITEM: SECOND READING OF ORDINANCE NO. 1349, BY: CHARTER COMMISSION BY: AMENDING CHAPTER 3, SECTION 17 OF THE DATE: 10-4-97 DATE: CITY CHARTER No: At the June 9, 1997, City Council meeting, the following wording change to Chapter 3, Section 17, Rules of Procedure and Quorum was sent to the Council from the Charter Commission for a first reading: The council shall determine its own rules and order of business, and shall keep a journal of its proceedings. Detailed minutes of ~11 discussions, motions, or other actions shall be kept for all public council meetings and for meetings of any commissions appointed by the council. A majority of all members elected shall constitute a quorum to do business, but a less number may adjourn from time to time. The council shall provide by ordinance a means by which a minority may compel the attendance of absent members. (NOTE: Underline wording indicates new wording added to this section.) The City Council considered that wording, and approved the following: The council shall determine its own rules and order of business, and shall keep a journal of its proceedings. Detailed minutes, taped recordings or video recordings with sound of all discussions, motions, or other actions shall be kept for all public council meetings and/or for meetings of any other commission appointed by the council or any other commissions which functions on behalf of the City Council. A majority of all members elected shall constitute a means by which a minority may compel the attendance of absent members. (NOTE: Bold indicates new wording the City Council inserted.) As the language sent to the Council from the Charter Commission was altered, procedurally this matter should come back to the Charter Commission for their discussion, approval, or denial. At the Charter Commission meeting of June 19, 1997, the Charter Commission passed a motion that the City Council suspend the second reading of the ordinance regarding Chapter 3, Section 17, and formally forward the Council's recommendations on this chapter back to the Charter Commission for their review and comments, and then hold the second reading when appropriate. At the City Council meeting of June 23, 1997, the City Council voted to postpone the second reading of this ordinance until the Charter Commission has had time to review and make comments on the last version of the wording, and then return it back to them for a second reading. As there was not a quorum present at the July 17, 1997, Charter Commission meeting, this item was only discussed and no formal action could be taken. COLTNCIL ACTION: CITY COUNCIL LETTER Meeting of: October 6, 1997 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL,~__.. / ITEM: SECOND READING OF ORDINANCE NO. 1349, BY: CHARTER COMMISSION BY: -'~ AMENDING CHAPTER 3, SECTION 17 OF THE DATE: 10-4-97 DATE:j_/ //..~' CITY CHARTER NO: Page 2 of 2 Pages At the August 21, 1997, Charter Commission meeting, the members discussed this item again in detail. Major concerns of the charter commission members were: · that the journal kept of proceedings give a flavor of the discussion on an issue (both pros and cons); · that audio tapes of all work sessions be kept (as is done for all regular council meetings); · that the work session tapes are available to the public (especially at the library); · that council minutes should be published in complete form (not condensed); and · that the Council should determine its own rules in order to keep such a journal. Thus, the Charter Commission voted to have the wording now read as follows, and that it should be forwarded to the City Council for their discussion and approval/denial: RULES AND PROCEDURE AND QUORUM. The council shall determine its own rules and order of business, and shall keep a legible written journal and audiotapes of its proceedings. Such ~ournal shall be kept of all public meetings of the Council and any body on which ~ majority of the members of the Council serve. A majority of all members elected shall constitute a quorum to do business, but a less number may adjourn from time to time. The council shall provide by ordinance a means by which a minority may compel the attendance of absent members. Executive sessions of the Council shall keep such records as required by state statute. Each board and commission appointed by the council shall ~!so keep a ~ournal of its proceedings. (NOTE: Underlining indicates new language being added to the city charter as it currently reads.) RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1349, an ordinance amending Chapter 3, Section 17, Rules and Procedure and Quorum of the City Charter. COUNCIL ACTION: ORDINANCE NO. 1349 BEING AN ORDINANCE AMENDING CHAPTER 3, SECTION 17 OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO RULES OF PROCEDURE AND QUORUM The City of Columbia Heights does ordain: Section 1: Chapter 3, Section 17, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: RULES AND PROCEDURE AND QUORUM. The council shall determine its own rules and order of business, and shall keep a journal of its proceedings. A majority of all members elected shall constitute a quorum to do business, but a less number may adjourn from time to time. The council shall provide by ordinance a means by which a minority may compel the attendance of absent members. IS HEREWITH AMENDED TO READ AS FOLLOWS: RULES AND PROCEDURE AND QUORUM. The council shall determine its own rules and order of business, and shall keep alp, gible,~:itt~ journal alld~m4.il~tg~ of its proceedings. Such journal shall be kept of all public meetings of the Council and any body on which a m~ority of the members of the Council serve. A majority of all members elected shall constitute a quorum to do business, but a less number may adjourn from time to time. The council shall provide by ordinance a means by which a minority may compel the attendance of absent members. ~ sessions of the Council shall keep such records as required by state statute. Each board and commission appointed by the Council shall also keep a _Journal of its proceedings. Section 2: This Ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: Second Reading: Date of Passage: September 22, 1997 October 13, 1997 October 13, 1997 Offered By: Rue t t i ma n n Seconded By: Pete r son Roll Call: A11 ayes Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: October 13, 1997 AGENDA S~TION: ITEi'IS FOR CONSIDERATION ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zonicl;~ APPROVAL ITEM: Zoning Ordinance Amendment~,~ --l BY: Tina Goodr~ BY: NO: Case ~:9710-34, Gun Shop Designation DATE: October A few months ago, the City placed a moratorium on the operation of gun shops through November 1997. The reason for the moratorium is due to the fact that the Zoning Ordinance does not list gun shops as a permitted or conditional use in any zoning district. During this time they requested staff to determine the appropriate zoning district for this type of use. In doing so, staff researched several cities inquiring as to where gun shops are allowed. All of the cities, except for Richfield, are in the same position as Columbia Heights and do not list them as a use. Most of these same cities would allow it in a commercial/retail type of district. The Richfield ordinance was used as a model as it was the only ordinance specific to gun shops. The Richfield ordinance allows gun and/or ammunition sales/repair in a commercial district. They incorporated various controls, such as: (1) use shall be located not less than 300 feet from any school, daycare, church, public library or governmental building, (2) such uses shall be located not less than 1,000 feet from other gun or ammunition sales/repair businesses, and (3) such uses shall be located not less than !00 feet from residentially zoned property. Staff attempted to incorporate several of these same controls in preparing an ordinance. We also looked carefully at what zoning district is most appropriate for the use. Since gun sales are a retail use, one could assume the best district for it would be a commercial district. In fact, staff did prepare a draft ordinance for the "RB", Retail Business, marked "Alternate Draft" in your packet. This proposed ordinance would control the distance a gun shop could be from churches, schools, daycare centers, etc. but could not limit its proximity from residential areas as all commercial zoning districts, including "RB", abut residential zoning. This was a major concern to Police Chief, Tom Johnson, who worked with staff on this ordinance. Chief Johnson wanted to see more stricter controls and an area away from homes. The second proposed Ordinance ~i356, marked "draft" in your packet is for the "I-2" Industrial Zoning District. This is the same district in which sexually oriented businesses are permitted. In this ordinance we have included several restrictions including: 1. Operation pursuant to Minnesota State Statute ~624.712 as amended. 2. Includes all operations where the gun and/or ammunition sales/repair are 5% (five percent) or more of sales. 3. Such uses shall be located not less than two hundred (200) feet from any residentially zoned property. 4. Such uses shall be located not less than five hundred (500) feet from any church, school, daycare facility, public library or governmental building or one hundred fifty (150) feet from a park. 5. Such uses shall be located not less than one thousand (1,000) feet from other gun and/or ammunition sales/repair businesses. COUNCIL ACTION: ccag1097.no6 CITY COUNCIL LETTER Meeting of: October 13, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoning APPROVAL ITEM: Zoning Ordinance Amendment BY: Tina Goodroad BY: NO: Case #9710-34, Gun Shop Designation DATE: October 8, 1997 Page 2 This particular ordinance, being in the "I-2" Zone, allows for greater control as far as how close a gun shop can be to a residential use. Both Chief Johnson and Attorney Jim Hoeft feel the draft ordinance for the "I-2" District is the best one to use. It allows more control, yet allows the use and does not illegally outzone it. However, because it is a retail use, one can question whether the Industrial District is the most appropriate. This discussion may be similar as when the Commission worked to find a location for sexually oriented businesses and chose this same "I-2" District for it. Both versions of the ordinance include language dealing with the amount of sales. This ordinance will affect anyone proposing gun and/or ammunition sales/repair as the primary business or five percent or more of sales. This language will not put a store like K-Mart out of conformance as gun/ammunition sales are only two percent (2%) of total sales, but it will affect anyone who opens a store for this particular use. This is the best measure of control we could think of. This use will also require a Conditional Use Permit. RECOMMENDED MOTION: Move to waive the first reading of Ordinance ~1356, an Ordinance amending Ordinance #853, as amples copies are available to the public. RECOMMENDED MOTION: Move to schedule the second reading of Ordinance #1356 for October 27, 1997 at approximately 7:15 p.m. COUNCIL ACTION: ccag!097.no6 DRAFT ORDINANCE NO. 1356 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 CITY CODE OF 1977, AND PERTAINING TO ZONING AMENDMENTS. The City of Columbia Heights does ordain: Section 1: Section 9.115A (2) of Ordinance No. 853, City Code of 1977 which currently reads as follows, to wit: 9.115A (2) Conditional Accessory Uses. Within any "1-2" Industrial District no structure or land shall, be used for the following accessory uses except by Conditional Use Permit. (a) Those uses set forth in Section 9.115 (2) and as regulated therein. (b) Auto sales, subject to the following conditions: (i) The use of the property for auto sales must be accessory only to auto repair or auto reduction yards. (ii) The permitted and accessory uses must be on a site plan approved by the Planning and Zoning Commission or by the City Council. (iii) An open auto sales lot must comply with the provisions of Section 9.116 (14). (iv) All auto's presented for sale must be parked on an impermeable to oil and water surface in good repair, such as asphalt or concrete and on parking spaces no smaller than twenty feet (20') in length by ten feet (10') in width. (v) No more than fifteen (15) cars may be available for sale at any given time. (vi) All cars offered for sale must be stored within a securely fenced area. (vii) All customer and employee parking must be located on a parking lot with a surface impermeable to oil and water, such as asphalt or concrete, said surface must be maintained in a condition of good repair. is hereby amended to read as follows: 9.115A (2) Conditional Accessory Uses. Within any "1-2" Industrial District no structure or land shall be used for the following accessory uses except by Conditional Use Permit. (a) Those uses set forth in Section 9.115 (2) and as regulated therein. (b) Auto sales, subject to the following conditions: (i) The use of the property for auto sales must be accessory only to auto repair or auto reduction yards. (ii) The permitted and accessory uses must be on a site plan approved by the Planning and Zoning Commission or by the City Council. (iii) An open auto sales lot must comply with the provisions of Section 9.116(14). (iv) All auto's presented for sale must be parked on an impermeable to oil and water surface in good repair, such as asphalt or concrete and on parking spaces no smaller than twenty feet (20') in length by ten feet (10') in width. (v) No more than fifteen (15) cars may be available for sale at any given time. (vi) Ail cars offered for sale must be stored within a securely fenced area. (vii) All customer and employee parking must be located on a parking lot with a surface impermeable to oil and water, such as asphalt or concrete, said surface must be maintained in a condition of good repair. 9.115A(3) Conditional Uses Within an_v "1-2" Industrial District no structure or land shall be u~ecl for the following uses except by Conditional Use Permit. Sexually Oriented Businesses. (b) Gun and/or ammunition sales/repair, (i) The operation on any gun/ammunition sales/repair shall be pursuant to the following conditions and MN State Statute Number 624,712 a$ amended. (ii) Includes all operations where the gun and/or ammunition sales/repair are 5 % (five percent) or more of sales, (iii) Such uses shall be located not less than two hundred (200) feet from any residentially zoned property, (iv) Such uses shall be located not less than five hundred (500) feet from any church, school, daycare facility, public library, or governmental building or one hundred fi~v (150) feet fi.om a park; and (v) Such uses shall be located not less than one thousand (1,000) feet from other gun and/or ammunition sales/repair businesses. Section 2: This Ordinance shall be in full force and effect from and after thirty (30) days its passage. Offered by: Seconded by: Roll Call: First Reading: Second Reading: Date of Passage: Mayor Joseph Sturdevant Jo-Anne Student, City Council Secretary DR'AFT ORDINANCE NO. BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AND PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 1: Section 9.113(2) of Ordinance No. 853, City Code of 1977 which currently reads as follows, to wit: 9.113 (2) Conditional Uses Within any "RB" Retail Business District no structure or land shall be used for the following uses except by Conditional Use Permit. (a) Accessory buildings. (b) Dwelling units provided: (i) The units do not occupy the first floor. (ii) That a roof intended for usable space shall be enclosed by a wall or fence not less than five (5) feet in height. (c) Day care centers. (d) Off-street parking lots subject to Section 9.116 (2). (e) Public utility structures which shall conform to the yard requirements and architectural style of the neighborhood. (f) Open sales lots subject to Section 9.116 (14). (g) Motor fuel stations (minor) and major fuel stations with minor repairs subject to Section 9.117. (h) Restaurant, cafe, tea room, bar, prepared food outlets subject to Section 9.116 (15) and Prepared Food Delivery Establishments as such establishments are defined in Section 9.103 (63). (i) Drive-in businesses subject to the following requirements: (i) Hours of operation shall be confined to the period between 10:00 am to 1:00 am for those serving food or drink. (ii) The entire area shall have a drainage system approved by City Engineer. (iii) The entire area other than that occupied by the structure or planting shall be surfaced with a material which will control dust and drainage to the approval of the City E.ngineer. (iv) A box curb at least six (6) inches above grade shall separate the public walk from the lot except at approved entrances or exits. (v) The lighting shall be accomplished in such a way as to have no direct source of light visible from the public right-of-way or adjacent land in residential use. G)Arcades. (k) Vehicles, not to exceed 2-tons, for sale in conjunction with only automobile repair businesses which do not sell fuel, provided that the following requirements are met: (i) Parking area for car sales cannot eliminate required parking spaces for primary use. (ii) No more than 10 vehicles can be displayed for sale at any one time. (iii) Traffic flow on lot, lighting, parking lot stripping must be approved through the Conditional Use Permit process before approval. (iv) Size, type and style of any signage for such vehicle must be within the vehicle at all times and approved by staff. (v) All required state and local licenses must be obtained. (1) Outpatient veterinary rabbit, domestic cat and/or dog spay or animal neutering clinics. (m) Printing shops which occupy more than three thousand (3,000) square feet of gross floor area. (n) Open space retail which shall be defined as a space in which assorted retailers and merchants lease and occupy booths of various sizes which merchants offer for display and sale new merchandise. (o) Tire and battery sales and service. is hereby amended to read as follows: 9.113 (2) Conditional Uses Within any "RB" Retail Business District no structure or land shall be used for the following uses except by Conditional Use Permit. (a) Accessory buildings. (b) Dwelling units provided: (i) The units do not occupy the first floor. (ii) That a roof intended for usable space shall be enclosed by a wall or fence not less than five (5) feet in height. (c) Day care centers. (d) Off-street parking lots subject to Section 9.116 (2). (e) Public utility structures which shall conform to the yard requirements and architectural style of the neighborhood. (f) Open sales lots subject to Section 9.116 (14). (g) Motor fuel stations (minor) and major fuel stations with minor repairs subject to Section 9.117. (h) Restaurant, cafe, tea room, bar, prepared food outlets subject to Section 9.116 (15) and Prepared Food Delivery Establishments as such establishments are defined in Section 9.103 (63). (i) Drive-in businesses subject to the following requirements: (i) Hours of operation shall be confined to the period between 10:00 am to 1:00 am for those serving food or drink. (ii) The entire area shall have a drainage system approved by City Engineer. (iii) The entire area other than that occupied by the structure or planting shall be surfaced with a material which will control dust and drainage to the approval of the City Engineer. (iv) A box curb at least six (6) inches above grade shall separate the public walk from the lot except at approved entrances or exits. (v) The lighting shall be accomplished in such a way as to have no direct source of light visible from the public right-of-way or adjacent land in residential use. O)Arcades. (k) Vehicles, not to exceed 2-tons, for sale in conjunction with only automobile repair businesses which do not sell fuel, provided that the following requirements are met: (i) Parking area for car sales cannot eliminate required parking spaces for primary use. (ii) No more than 10 vehicles can be displayed for sale at any one time. (iii) Traffic flow on lot, lighting, parking lot stripping must be approved through the Conditional Use Permit process before approval. (iv) Size, type and style of any signage for such vehicle must be within the vehicle at all times and approved by sta~.. (v) All required state and local licenses must be obtained. (1) Outpatient veterinary rabbit, domestic cat and/or dog spay or animal neutering clinics. (m) Printing shops which Occupy more than three thousand (3,000) square feet of gross floor area. (n) Open space retail which shall be defined as a space in which assorted retailers and merchants lease and occupy booths of various sizes which merchants offer for display and sale new merchandise. (o) Tire and battery sales and service. (p)Gun and/or ammunition sales/repair, where the primary_ business (5 percent of sales'} is through the sale of _wans and/or ammunition sales/repair, provided following conditions are met: (i) Such uses shall be located not less than 500 feet from any school, park, church, daycare center, public library_ or governmental building. (ii) Such uses shall be located not less than one thousand (1,000) feet from other _man and/or ammunition sales/repair business. (iii) Operation pursuant to MN State Statute Number 624.712 as amended. Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. Offered by: Seconded by: Roll Call: First Reading: Second Reading: Date of Passage: Mayor Joseph Sturdevant Jo-Anne Student, City Council Secretary CITY COUNCIL LETTER Meeting of: October 13, 1997 AGENDA SECTION: Items for Consideration ORIGINATING DEPARTMENT: CITY MANAGER' S NO: 7 Res. No. 97-54 Elections APPROVAL ITEM: Designating Election Judges ~'~ DATE:BY: J'10-2-97Student DATE:BY: Attached is a list of election judges for the 1997 Municipal General Election and the resolution designating those judges and their hourly compensation. RECOMMENDED MOTION: Move to waive the reading of the resolution there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution No. 97-54 being a resolution designating election judges for the 1997 Municipal General Election. COUNCIL ACTION: RESOLUTION NO. 97-54 BEING A RESOLUTION DESIGNATING ELECTION JUDGES FOR THE 1997 MUNICIPAL ELECTION WHEREAS: There are scheduled elections in the City of Columbia Heights; and WHEREAS: Pursuant to City Charter, Section 30 and M.S.S. 204A, the Council shall appoint qualified voters in each election district to be judges of election. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights does appoint the attached list of judges, by precinct, for the Municipal Election to be held on November 4, 1997, with an hourly remuneration of $6.50 for a head judge and $6.00 for an election judge. Passed this 13th day of October, 1997. Offered by: Seconded by: Roll call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 1997 GENERAL ELECTION JUDGES General - November 4, 1997 Precinct 1 - Murzyn Hall, 530 Mill Street HJ Faye Cleasby 4346 Seventh Street Darlene Bietejeski 4262 Jefferson Street Ruth Hillestad 965 40th Avenue Mona Lundholm 4134 Seventh Street Fran Jensen 3907 Jackson Street 789-7889 788-0122 788-7583 788-2727 788-0924 Precinct 2 - NEI ColleGe of TechnoloGy, 825 41st Avenue HJ Clara Shattuck Rose Ostrander (open/2:00) Rose Wasut (open/2: 00) Jan Peterson (2:00/close) Lauri McGee (2:00/close) Nancy French Irene Ricci 3971 Quincy Street 4157 Jackson Street 4208 Seventh Street 4113 Quincy Street 4233 Jefferson Street 3969 Tyler Street 4241 McLeod Street * 7 788 4292 788-3761 788-5974 788-5589 789-6524 788-2125 788-3529 Precinct 3 - Parkview Villa, 965 40th Avenue HJ Muriel Nichols 3812 Johnson Street Laura Lindahl 3723 Johnson Street Betty Spratt 1709 40th Avenue Gladys Zemke 3970 Tyler Street Gloria Tarman 4709 Upland Crest 788-8528 788-0246 788-3118 788-5737 571-8540 Precinct 4 - HiGhland Elementary School, 1500 49th Avenue HJ Helen Kersh 1440 Molan Terrace 574-0385 Mary Jensen 1332 Buchanan Place 571-0187 Averille Lestina(9am - Gen) 4831 W. Upland Crest 571-0925 Mavis Sibell 4049 Washington Street 788-4008 Lud Pafko 4449 Jackson Street 788-0494 Precinct 5 - First Lutheran Church, 1555 40th Avenue HJ Edna Miracle May Lyons Lorrie Nalezny Joan Kinde JoAnn Kewatt Barb Karol 4449 Reservoir Blvd. 4354 Arthur Street 609 37th Avenue 3952 Arthur Street 636 48th Avenue 1400 46th Avenue 788-0716 788-0240 788-3719 788-5391 572-1766 574-0466 Precinct 6 - HiGhland Elementary School, 1500 49th Avenue HJ Betty Jenkins 4700 Heights Drive 571-0265 Vonnie Seim 1425 Molan Terrace 574-0480 Barbara Elrod 1610 Innsbruck Pkwy. W 571-4294 Judy Lee 1705 Innsbruck Pkwy. 571-7052 Delores Marquette 1029 44 1/2 Avenue 788-2577 Precinct 7 - Valley View Elementary School, HJ Kay Handley 809 50 1/2 Avenue Karin Mattson 5030 Monroe Street Rose Corbett 5152 Fifth Street Lillian Holtzlider(open/2:00) 4445 Jackson Street Ann Kronstedt 5240 Washington Street Frances Fleisher 4223 Second Street 800 49th Avenue 574-0658 572-1822 572-2161 788-0694 572-9044 788-6331 Precinct 8 - Valley View Elementar~ School, 800 49th Avenue HJ Pat Jindra Mary Dowdle Noranda Anderson Marie Marquart Eileen Kraft (open/2:00) Ken Kronstedt 4753 Fourth Street 4904 Fifth Street 4751 University Avenue 714 50th Avenue 5041 Fourth Street 5240 Washington St. 572-8447 572-1839 572-1916 571-0680 572-8484 572-9044 CRESTVIEW HOME General Karin Mattson Rose Corbett TEST DECK VIEWING - SEPTEMBER 4, 1996 & October 29, 1996 Rose Wasut Rose Ostrander CITY COUNCIL LETTER Meeting of: 10/13/97 AGENDA SECTION: ' ORIGINATING DEPARTMENT: CITY MANAGER NO: t~ B I D CONS t DERATI ONS PUBLIC WORKS "/-,b -t / Back~rounO Verbal request for informal quotes was made September 10, 1997. Two quotes were received. The last one arrived on October 6, 1997. Analysis/Conclusion Staff has re¥iewed the proposals and feels that they are competitively priced. The manhole in need of repair is located in the northbound lane of Central Avenue where it intersects with 42~a Ave. Manhole restoration was chosen over replacement because of the high volume of traffic and the length of time traffic would have to be diverted. The current condition of the manhole dictates that restoration should take place this fall. RECOMMENDED MOTION: Move to award the 42na Avenue and Central Avenue sanitary sewer manhole restoration to lnfratec Infrastructure Technologies, Inc. of Brooklyn Park, Minnesota, based upon their low, qualified, responsible quote in the amount of $4,100.00 with funds to be appropriated from Fund 652-49499-4999; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. KKY:jb 97-581 COUNCIL ACTION: September 17, 1997 Mr. Loren McClanahan City of Columbia Heights 590 - 40th Avenue North East Columbia Heights, MN 55421 RE: MANHOLES RESTORATION AT 42NO AND CENTRAL Dear Loren, Infrotech Infrastructure Technologies, Inc. 6248 Lakeland Avenue North ,. Suite 100 Brooklyn Park, MN 55428 FAX 612/533-4988 · Phone 612/533-4525 REOEIVED SEP 2 & 1997 PUBLIO WORKS Thank you for the opportunity to present the following proposal for restoration of the sanitary sewer manhole as identified above. Infratech will saw cut the concrete highway surface; remove the casting; prep the chimney to a rough opening of 32"; form and pour a 4,000 psi concrete liner from the bench upward; consolidate this liner into a new 5" thick chimney for the top 3 LF of the manhole; reset the casting to grade with one grade adjustment ring; and restore the street surface. Infratech will provide all permits, traffic control, equipment, labor and materials to perform the above restoration complete for the lump sum of $4,100.00. The above proposal is pending approval of our permit application with MNDOT to channel the traffic lane for a period of 2 days. Optional: 1. You may deduct $1,000.00 if the City provides permits and traffic control. 2. lnfratech will install a new City provided casting and lid. 3. Infratech will supply a new casting and lid for an additional $195.00. Please phone with any questions or concerns. President Infratech RMT2328LM AGENDA SECTION: NO. ~ OTHER BUSINESS ITEM: Approval of Multi-Agency Agreement, Auto Theft Task Force NO. q-a-i CITY COUNCIL LETTER ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnso~ DATE: October 7, 1998 0' ~ Meeting of Octobe.r 13, 1997 CITY MANAGER APPROVAL:~, , ~4~! / BACKGROUND: Attached is a letter I received f~om Pamela McCabe, Assistant Anoka County Attorney. This letter is in reference to an auto theft task force for which Anoka County C.I.D. has received a grant. We are being asked to sign the attached "Multi-Agency Agreement," which is required by the grant to show that all agencies in Anoka County are making a joint effort to reduce theft of autos in our county. ANALYSIS/CONCLUSION: I have talked to Investigator Russ Johanson, who will be heading up this task force, and he gave me the following information: 2. 3. 4. o There will be no matching funds required from us. One-third of the grant funds will be used for overtime surveillance. One-third of the money is for equipment. One-third of the money is for inspection and investigation of stolen cars and for the establishment of a data base of stolen autos in the county. This would be accessible by our agency as we needed it. Schools will be offered to train officers in proper techniques for stolen auto follow-up. Other than the cost of sending an officer to training--which is a straight time line item in our budget--I see no impact on our budget. All surveillance overtime would be reimbursed to the department from the grant through the county. I see the program as a way to be more proactive in the investigation of auto thefts in our community. We have been averaging approximately 101 auto thefts per year since 1993. I see no negatives to this program. It appears this is a win/win for our city and our department, and I feel that we should sign the multi-agency agreement and be a part of this program. RECOMMENDED MOTION: Move to direct the Mayor and City Manager to enter into a Multi-Agency Agreement with Anoka County for the Anoka County Auto Theft Task Force, to be funded through a grant obtained by Anoka County from the Minnesota Department of Public Safety in the amount of $115,528. Attachment TMJ:mld 97439 COUNCIL ACTION: ANOKA COUNTY ATTORNEY ROBERT M.A. JOHNSON Government Center · 2100 Third Avenue · Anoka, MN 55303-2265 Administration Civil Division Family Law & Mental Health Division (612) 323-5550 (612) 422-7589 Fax Criminal Division Investigation Division Juvenile Division Victim-Witness Services (612) 323-5586 (612) 422-7524 Fax Chief Thomas Johnson Columbia Heights Police Dept. 559 Mill Street NE Columbia Heights, MN 55421 August 19, 1997 Re: Multi-Agency Agreement for Anoka County Auto Theft Task Force Dear Chief Johnson: The Pmoka County Auto Theft Task Force grant proposal has been approved for funding by the Minnesota Department of Public Safety Auto Theft Prevention Board. Anoka County is the grantee and is entering into the grant agreement with the state agency. The grant was funded in the amount of $115,528.00. A portion of the grant funding is to be used for computer and surveillance equipment. Funding is also available through the grant to fund overtime costs for investigative and inspection details. Anoka County, as grantee, must enter into a multi-agency agreement with the other participating agencies. Enclosed is the proposed Multi-Agency Agreement, which is being sent to each Anoka County police chief. In order for your agency to be a participating agency in the Anoka County Auto Theft Task Force, the Multi-Agency Agreement needs to be approved and signed by the governing body of your city. If there are questions related to the Multi-Agency Agreement, I can be contacted at 323-5667. If there are questions about the Anoka County Auto Theft Task Force, you can contact Russ Johansson at 323-5039. Sincerely, Assistant Anoka County Attorney PAM.-jcs Enclosure c: Russ $ohansson Criminal Investigation Division Affirmative Action / Equal Opportunity Employer Anoka County Auto Theft Task Force MULTI-AGENCY AGREEMENT THIS AGREEMENT is made and entered into between the Cities of Anoka, Blaine, Columbia Heights, Coon Rapids, Fridley, Lino Lakes, Ramsey, Spring Lake Park, St. Francis, Circle Pines and Lexington (Cities), and the County of Anoka (County), each acting by and through its governing body. RECITALS: (1) The County is receiving a Minnesota Auto Theft Prevention Program grant to be used for the Anoka County Auto Theft Task Force. (2) The Anoka County Joint Law Enforcement Council supports implementation of the Anoka County Auto Theft Task Force. (3) The law enforcement agency in each of the Cities has expressed an interest in participating in the Anoka County Auto Theft Task Force. (4) The Minnesota Auto Theft Prevention Program grant requires the grant recipient to have all participating agencies sign a multi-agency agreement. NOW, THEREFORE, in consideration of the mutual agreements contained herein, the parties to this agreement agree as follows: 1. PURPOSE 1.1 The parties agree that they have joined together for the purpose of implementing the Minnesota Theft Prevention Program grant through the Anoka County Auto Theft Task Force. 1.2 The law enforcement agency of each party signatory is referred to as participating agency. 2. TERM 2.1 This Agreement is effective Suly 1, 1997, or the effective date of the Minnesota Theft Prevention Program grant, whichever is later. 2.2 This Agreement shall continue in effect until terminated in accordance with the provisions set forth herein. 3. ANOKA COUNTY AUTO THEFT TASK FORCE 3.1 The Anoka County Auto Theft Task Force will operate as an auto theft investigative unit serving Anoka County and its local municipalities in accordance with the terms and conditions of the Minnesota Theft Prevention Program grant. 3.2 Participating agencies may assign personnel to the Anoka County Auto Theft Task Force. 3.2.1 Personnel will be assigned to the Anoka County Auto Theft Task Force to assist with a specific auto theft investigative detail. 3.2.2 The Anoka County Sheriff will assign an officer to act as the Anoka County Auto Theft Task Force coordinator. 3.3 3.4 4.2 o 5.2 5.3 5.4 6.2 2 Participating agencies will cooperate in establishing the computer data base in accordance with the terms and conditions of the Minnesota Theft Prevention Program grant. Upon request, participating agencies will assist the County with documentation necessary to complete forms and reports required' by the State. CONTRACTS AND OVERTIME All contracts and purchases made pursuant to this agreement shall be made by the County and shall conform to the requirements applicable to the County. Overtime for personnel costs incurred by a participating agency to assist with a specific auto theft investigative detail will be reimbursable to the participating agency by the County from Minnesota Auto Theft Prevention Program grant or other funds received on behalf of the Anoka County Auto Theft Task Force. 4.2.1 In order to be eligible for reimbursement, overtime must have received prior authorization from the Anoka County Auto Theft Task Force coordinator. DISBURSEMENT OF FUNDS AND STRICT ACCOUNTABILITY The County agrees to act as the fiscal agent for the Minnesota Auto Theft Prevention Program grant and the Anoka County Auto Theft Task Force. Ail funds disbursed pursuant to this agreement shall be disbursed by the County pursuant to the method provided by law. Funds shall be accounted for according to generally accepted accounting principles. A strict accounting shall be made of all funds and report of all receipts and disbursements shall be made upon request by any party. INDEMNIFICATION Each party shall indemnify and hold harmless the other parties against all claims, losses, damage, liability, suits, judgments, costs, and expenses by reason of the actions or inactions of personnel assigned by that party's participating agency to Anoka County Auto Theft Task Force auto theft investigative detail. This agreement to indemnify and hold harmless does not constitute a waiver by any party to this Agreement of limitations on liability provided by Minn. Stat. Chap. 466 or any other applicable law. TERMINATION AND WITHDRAWAL Any City may withdraw by giving 30 days notice in the form of a certified copy of a resolution of its governing body indicating its intention to withdraw from this Agreement. 7.1.1 Notice shall be delivered in person or by mail to the Anoka County Sheriff. 7.1.2 A copy of the certified resolution shall be forwarded by the Anoka County Sheriff to each of the participating agencies and the Anoka County Attorney. 3 7.2 This Agreement shall terminate when grant funding from the Minnesota Auto Theft Prevention Program is no longer available to fund the Anoka County Auto Theft Task Force. 8. DISTRIBUTION OF FUNDS AND PROPERTY 8.1 Funds received by the County as reimbursement for the costs of investigation expenses will be distributed to the party incurring the expense. 8.2 Upon termination of this Agreement, any remaining funds and any property acquired by the County on behalf of the Anoka County Auto Theft Task Force shall be distributed to the Anoka County Joint Law Enforcement Council for use in its activities or sold in accordance with the terms of the Grant Agreement. 8.2.1 Proceeds from any sale will be equally distributed amongst the participating agencies. 9. ENTIRE AGREEMENT 9.1 This agreement constitutes the entire agreement of the parties on the matter related hereto. 9.2 The agreement shall not be altered or amended, except by agreement in writing signed by the parties hereto. 10. SIGNATURES 10.1 All parties to this Agreement need not sign the same copy of the Agreement. 10.2 An original Agreement signed by each party to this Agreement shall be maintained in the Office of the Anoka County Attorney. IN WITNESS WHEREOF, the parties have signed this Agreement on the dates stated below: ANOKA COUNTY CITY OF COLUMBIA HEIGHTS By: By: Dan Erhart, Chair Board of Commissioners Dated: , 1997 Dated: , 1997 Attest: By: John "Jay" McLinden County Administrator CITY COUNCIL LETTER Meeting of: October 13, 1997 AGENDA SECTION: Other Business ORIGINATING DEPT.: CITY MANAGER NO: 7 Community Development APPROVAL ITEM: Contract for Library Roof Repairs .~ ........ NO: 7-C-2 DATE: October 7, 1997 BACKROUlqD Over the past year, the Library building has experienced a substantial amount of leakage because of rain and snow melt. This leakage has caused some damage to books. ANALYSIS/CONCLUSION On August 20, 1997, this Department requested quotes for Library roof repairs from nine commercial roofing contractors. This Department has received only two quotes which are attached to this letter. Datsin Roofing has submitted a firm price of $6,400.00. Central Roofing has submitted a variable price for time and materials estimating a daily cost of $4,500.00. In my opinion, the roof cannot be repaired as described by Central Roofing in one day and that quotation has a strong possibility of exceeding the $6400 quote submitted by Dalsin Roofing. RECOMMENDED MOTION: Move to award the contract for the Library roof repair to Dalsin Roofing based upon a firm quotation of $6,400.00. Funding for the repairs to come from a fund to Account 411, Capital Improvement General Government Building Fund. COUNCIL ACTION: ccag1097.noi ROORNG AND SHEET METAL CONTRACTORS SINCE 1912 John A. Dalsin & Son, Inc. 2830 South 20th Avenue Minneapolis, MN 55407 1~-. Mel Collova City of Columbia Heights 590 40u' Avenue NE Columbia Heights, 1V~ 55421-3878 September 15, 1997 Re: City Hall Building & Public Library - Columbia Heights, MN Dear Mr. CoHovik On September 2, 1997, visual inspections were performed on the above mentioned properties. The following maintenance/repair is recommended: General Conditions: Purchase City of Columbia Heights Building Permit. Provide Owner with insurance certificates. ~Public Library Demolition: · Remove sheet metal coping at repair areas and save for reinstallation. · Remove deteriorated flashing from the south and east roof edges of the west wing (approx. 110 feet). · Remove deteriorated flashing on one skylight over main entrance door (approx. 14 feet). Remove deteriorated flashing from east roof edge of the east wing (approx. 50 feet). Haul away debris. Flashing: · Furnish and install a new perimeter fastening strip and termination at repair locations · Furnish and install new flashing on the south and east roof edges of the west wing (approx. 110 feet). · Furnish and install new flashing on one skylight over main entrance door (approx. 14 feet). · Furnish and install new flashing on east roof edge of the east wing (approx. 50 feet). Additional Repair: · Repair flashing on southwest comer of east wing. · Investigate and repair open lap seam near large roof unit on the east wing. (See next page.) ALL TYPES OF COMMERCIAL/INDUSTRIAL ROOFING & SHEET METAL REPAIRS · PREVENTIVE MAINTENANCE · REPLACEMENT · NEW CONSTRUCTION (612) 729-9334 FAX: (612) 729-9330 Mr. Mel Collova September 15, 1997 Page 2 Additional Repair (cont'd.): · Investigate and repair leak near large roof unit on west wing. · Remove vegetation from roof near large roof unit on west wing. Sheet Metal: · Reinstall all coping on east and west wing removed. · Fabricate and install new cover plates at sheet metal connections. We will do all of the above on a time and material basis not to exceed Six Thousand Five Hundred Eighty Dollars ($6,580.00). Columbia Heights City Hall Buildine Because the scope of the work to be performed on the City Hall Building is not yet known pending the outcome of an infrared scan ordered by us on September 15, 1997, we propose to perform the required repair strictly on a time and material basis. The time and material rates are as follows: Labor rate: $70.50 per hour. Material rate: Cost plus 25%. Trucking: $50.00 per trip. Note: The library bid was figured using these time and material rates. We thank you for the opportunity to quote on this project and look forward to being selected as your roofing and sheet metal contractor. Very truly yours, ~.A. ~~~/Son, Inc. · t~0 Pr6ject Manager Library Bid - T&M NTE ($6,400.00) Accepted By: Date: City HaH Building - T&M ($70.50/hour labor - Cost Plus 25% Material) Accepted By: Date: CENTRAL IIO01;IN6 TO: Mel Collova City of Columbia Heights Community Development Dept. 690 N.E. 40th Ave. Columbia Heights, MN 55421 DATE: PROJECT: LOCATION: September 15, 1997 Roof Repairs Columbia Heights Library and City Hall ATTENTION; Mr. Coilova The undersigned hereby proposes to furnish for the above building ali material, labor and equipment and perform all work in accordance with plans and specifications of the following: Repairs to; City of Columbia Heights Community Development Department Will be performed on a Time and Material basis as follows: Provide one (I) - Two men service crew Provide one (1) - Service truck Ecluipment and Materials for one (1) 8 hour day's worth of roof repairs portal-to portal. Not To Exceed $1,600.00 Repair tears in Firestone membrane at perimeter, approximately 120 lineal feet total. $3,000.00 All of the above work will be provided for the sum of Four Tho_uLs_~l~d Five Hundred NOTE: This proposal is subject to a price revision if not accepted by contract, within thirty (30) days. Payment Terms: Cash upon Completion We carry Worker's Compensation, Property Damage, and Public Liability insurance. CENTRAL ROOFING COMPANY tIT7 OF COLUMBIA HEIGHTS Tom Becket ~ervioe Department Manager ACCEPTED: DATE: CITY COUNCI~ ~ETTER Meeting of: October 13, 1997 AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER ' S ~APPROVAL BY: ,IND NO: DATE: 9-30-97 E Late December, 1996, the Council Secretary/Deputy City Clerk was relocated ~o the Administration area. In early 1997, duties and responsibilities of the Secretary to the City Manager and Council Secretary/Deputy City Clerk were reviewed. Various duties and responsibilities were temporarily reassigned between the two positions, with the intent of reviewing the situation to see if indeed this was a more effective utilization of staff. Now that we have had several months to assess how it is working, it is recommended that these reassigned duties and responsibilities become a part of the respective positions. Attached are copies of the revised job descriptions, which clearly delineate the duties of the positions. As a result of the revisions, the title of Secretary to the City Manager was changed to Administrative Secretary to better reflect the responsibilities of the position. Moreover, it was determined that both positions should be of the same point value of 198, based on the Hay System of Job Evaluation. Therefore, it is recommended that the wage range of the position of Administrative Secretary (formerly Secretary to the City Manager) be the same as the current range of the Council Secretary/Deputy City Clerk. This would result in the following change: ENTRY. 6 MONTHi[[ ..... :' '~ i YEAR 2 YEARS 3 YEARS CURRENT 1997 $2,357 $2,437 $2,517 $2,598 $2,678 PROPOSED 1997 $2,500 $2,585 $2,671 $2,756 $2,841 (Effective 5-1-97) CURRENT 1998 $2,439 $2,523 $2,606 $2,689 $2,772 PROPOSED 1998 $2,587 $2,675 $2,764 $2,852 $2,940 (Effective 1-1-98) It is recommended that the revised wage range for 1997 be effective retroactive to May 1, 1997. RECOMMENDED MOTION: Move to approve the revised job descriptions for the positions of Administrative Secretary and Council Secretary/Deputy City Clerk, and to establish the wage range for Administrative Secretary at the same level as for Council Secretary/Deputy City Clerk, that being: ENTRY 6'MONTH i YEAR 2 YEARS': [i:: i: 3 YEARS EFFECTIVE $2,500 $2,585 $2,671 $2,756 $2,841 5-1-97 EFFECTIVE $2,587 $2,675 $2,764 $2,852 $2,940 1-1-98 COUNCIL ACTION: ADMINISTRATIVE SECRETARY NATURE OF WORK This is highly responsible and varied clerical and administrative work in providing receptionist, secretarial, and clerical assistance to the City Manager and Assistant to the City Manager. Work involves considerable public contact. Work requires knowledge of, and familiarity with, the general city organization, personnel, and operation of municipal services. This position is responsible for providing information and answers to the public and employees, and for receiving and handling inquiries from employees and inquiries and complaints from the public. Work also includes responsibility for scheduling and arranging various meetings, appointments, and interviews, composing, compiling, gathering, copying, and distributing materials in accordance with deadlines, performing research duties and relieving the City Manager and Assistant to the City Manager of a variety of routine administrative details, as assigned. Considerable initiative, independent judgment, and discretion is required in handling various delegated administrative details. Assignments, except for specific or special projects, are given in terms of general guidelines and reviewed from results obtained. Supervision and evaluation of this position comes from the City Manager, and the position is responsible to the City Manager and the Assistant to the City Manager. ESSENTIAL JOB FUNCTIONS 1. Types, copies, and distributes correspondence, reports, agendas, minutes, contracts, job postings, forms, and other materials from dictating machine, rough copy, verbal instruction, or shorthand notes; composes and types routine letters, memos, notices, and other materials. 2. Interviews, screens, and refers callers; answers various inquiries; provides information on municipal services and functions; maintains appointment and meeting room schedule and distributes incoming and outgoing mail. 3. Establishes and maintains a variety of records and files including personnel, administrative, and apphcant files and forms; files materials; sorts active from inactive files, and designates obsolete maferial for removal from files. 4. Compiles and completes data for administrative and public reports, questionnaires, and other documents; makes varied arithmetical computations on materials assembled. 5. Performs a variety of purchasing functions, including ordering office supplies and equipment, preparing purchase requisitions, payment vouchers, and conference forms. o 10. 11. 12. 13. 14. 15. Serves as Secretary to the Charter Commission, prepares agendas, attends meetings, takes and types minutes, council letters, and proposed ordinances, and updates Charter. Compiles, distributes, and tracks performance evaluation materials for employees and supervisors; initiates pay increase forms where applicable. Performs a variety of duties related to the recruitment and selection of employees including typing and distributing job postings, updating personnel line, setting up interviews, conducting testing of clerical applicants, making conditional offers of employment, conducting reference checks, and disseminating and tracking of related forms; assembles new employee packets; monitors receipt of required forms. Reports injuries on duty to workers' compensation carrier; mainta/ns records and files on same. Serves as City or department liaison/representative on various committees as assigned. Serves as back-up to the Council Secretary/Deputy City Clerk. Coordinates the placement of community service workers per requests from county agencies. Maintains confidentiality of information. Operates a variety of office equipment. Performs other duties related to the position as assigned. REQUIRED QUALIFICATIONS: High school graduation or equivalent. Supplemental coursework in secretarial subjects. Four years related experience performing responsible secretarial and administrative duties involving extensive public contact. Two years training and/or experience in the operation of a computer performing word processing. Typing: 80 wpm. DESIRED QUALIFICATIONS: Associate degree in business, human resources, or related field. Five or more years related experience performing responsible secretarial and administrative duties involving extensive public contact. One year training and/or experience in software programs used by the city. Two years related experience in a municipal government setting. Ability to take shorthand. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of English, spelling, vocabulary, and proper grammar and usage. Knowledge of arithmetic, clerical practices and procedures, modem office equipment operation and municipal operation and organization. Skill in the operation of a variety of office equipment, including typewriter, computer, and dictaphone. Ability to maintain records and to prepare reports from such records. Ability to make decisions in accordance with established policies and procedures. Ability to take and transcribe dictation at a moderate rate of speed as required by office operations. Ability to communicate effectively, orally and in writing. Ability to assemble, organize, and present in oral or written form information derived from a variety of sources. Ability to maintain confidentiality of information. Ability to establish and maintain effective working relationships with city officials, co-workers, other governmental agencies, and the public and to deal with public- related problems courteously and tactfully. 093097 COUNCIL SECRETARY/DEPUTY CITY CLERK NATURE OF WORK This is highly responsible and varied clerical and administrative work in providing receptionist, secretarial, and clerical assistance to the Mayor, City Council, and City Manager. Work involves considerable public contact. Work requires knowledge of, and familiarity with, the general city organization and operation of municipal services. This position is responsible for pro~ding information and answers to the pubhc and for receiving and handling inquiries and complaints from the pubhc. Work also includes responsibility for scheduling and arranging various meetings, composing, compiling, gathering, copying, and distributing materials in accordance with deadlines, and performing research duties as assigned. Considerable initiative, independent judgement, and discretion is required in handling various delegated administrative details. Assigmnents, except for specific or special projects, are given in terms of general guidelines and reviewed from the results obtained. This position also serves as the Deputy City Clerk. Supervision and evaluation of this position comes from the City Manager, and the position is responsible to the Mayor and Council Members, as well as to the City Manager. ESSENTIAL JOB FUNCTIONS 1. Types, copies, and distributes a variety of correspondence, minutes, reports, and other materials from dictating machine, rough copy, verbal instruction or shorthand notes. Composes and types routine letters, memos, notices, and other material. 2. Arranges meetings of the City Council, provides for public notice of same, and prepares, assembles, and distributes Council meeting agendas and materials. 3. Attends all regular and special meetings of the City Council, takes and types minutes of such meetings. 4. Interviews, screens, and refers callers; answers various inquiries; provides information on municipal services and functions. 5. Establishes and maintains a variety of records and files; compiles and completes data for administrative and public reports, bulletins, questionnaires, and other documents from such records and files. 6. Maintains records and files of official city documents; disseminates copies of such records as required; updates City Code; assists in determining which official records must be stored or destroyed. 10. 11. 12. 13. 14. Assists in the election process as required, including: arranging for judges, preparing ballots, programming of voting machines, monitoring effective machine operation, training election judges, preparing legal notices for the media, purchasing necessary supplies, maintaining the required records, and serving as troubleshooter. Obtains required signatures for ordinances, resolutions, contracts, and other official documents; oversees publication of official notices and advertisements. Establishes and maintains records of boards and commissions, including membership and minutes. Coordinates recruitment, selection, interviews, reappointments and recognition of board and commission members. Serves as City department liaison/representative on various committees as assigned; serves as Sunshine Fund Coordinator. Serves as back-up to the Administrative Secretary. Maintains confidentiality of information. Operates a variety of office equipment. Performs other duties related to the position as assigned. REQUIRED QUALIFICATIONS: High school graduation or equivalent. Supplemental coursework in secretarial subjects. Four years related experience performing responsible secretarial and administrative duties involving extensive public contact. Two years training and/or experience in the operation of a computer performing word processing. Typing: 80 wpm. DESIRED QUALIFICATIONS: Associate degree in business or related field. Five or more years related experience performing responsible secretarial and administrative duties involving extensive public contact. One year training and/or experience in software programs used by the city. Two years related experience in a municipal government setting. Ability to take shorthand. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of English, spelling, vocabulary, and proper grammar and usage. Knowledge of ar.i.'thmetic, clerical practices and procedures, modem office equipment operation and municipal operation and organization. Skill in the operation of a variety of office equipment, including: typewriter, computer, and dictaphone Ability to maintain records and to prepare reports fi.om such records. Ability to make decisions in accordance with established policies and procedures. Ability to take and transcribe dictation at a moderate rate of speed as required by office operations. Ability to communicate effectively, orally and in writing. Ability to assemble, organize, and present in 0ral or written form information derived fi.om a variety of sources. Ability to maintain confidentiality of information. Ability to establish and maintain effective working relationships with city officials, co-workers, other governmental agencies, and the public and to deal with public-related problems courteously and tactfully. 093097 _c~.y COUNCIL Meeting of.' 10/13/97 AGENDA SECTION: , ORIGINATING DEPARTMF_J~: NO.: OTHER BUSINESS i A t oriz.tio. to and R.b cca - , A/ .:~nsna±± manerza±s security sys.nem a~: DATE.' 10/2/97 Library ~ ' ~"" 4 Background CITY MANAGER APPROVAL DATE: The Library's materials collection represents a large financial investment by the City and has been protected by a security system since 1984. As the system aged and then became obsolete, planning began for its replacement, and the expe'nditure was approved in the 1997 budget. At the January 27th, 1997, City Council meeting permission was granted to seek bids for the purchase and installation of the system. Subsequent investigation revealed that a system could be purchased off a State cooperative purchasing contract. Alternatives Two types of systems (e.g. radio frequency and electro-magnetic) have been examined, and based on field visits and past experience with a radio frequency system, the electro-magnetic type has been selected for consideration. The proposed materials security system will protect both floors of the library. The main floor will have two 48" systems at the two exterior entrances and two check- out functions at the circulation desk. In the Children's Room, two check-out/discharge functions will remain at the desk, and the exterior door will be fitted with a detex alarm and an appropriate panic bar. All proposed changes have been given a preliminary approval by the Fire Department and will be presented to the Building Official before any work is done. Budgetary/Financial Implications Based on an extensive investigation and working with a consultant, staff is recommending purchase and installation of the following: A. 3M Tattletape System (purchased thru MINITEX contract) Hardware: a. 2 48" systems #3801 @$8795. b. 4 non-magnetic desensitizers #930 @$168. c. 2 magnetic desensitizers #766 @$138. d. 1 non-magnetic resensitizer #951 @$195. e. 2 magnetic resensitizers #2011 @$255. f. 2 magnetic desensitizers #763 @$255. g. 1 non-magnetic resensitizer #955 @$1920 h. Installation i. Freight j. Service agreement (9 mos.) '17,590. 672. 276. 195. 510. 510. 1,920. 21,673. 800. 175. 1,181. $23,829. Subtotal TOTAL Page 1 COUNCIL ACTION: CITY COUNCIL LET'PER Me, ting of: 1011 3/97 AGENDA SECTION: NO.: ORIGINATING DEPARTMENT: Authorization to purchase ana YFEM: install materials security system NO.: at Library BY: Mo Rebecca Loader DATE: 10/2/97 Supplies: a. Tattle-tape strips 1.) Print DS-B2 2.) Video DVM-I 3.) Compact disc D CD-2 20,000@$127/M 600 @ .19 1,000 @ .89 Miscellaneous g. h. i. j. k. 1. m. Detex alarm and panic bar Remove old coat rack 6 one-sided book trucks 1 in-counter book return truck 4 receipt printers Consultant Carpet repair Move outlet, power strip Desk remodeling (both floors) Chain for stairwell Move computer cable and replace ends Work table, counters, work station Signage (Enter through main lobby, emergency exit only) CITY MANAGER APPROVAL BY: DATE: 2,540. 114. 890. $3,544. 1,000. 200. 1,140. 600. 960. 1,100. 200. 200. 3,000. 30. 200. 2,900. 200. $11,730. The following is a cost comparison between the proposed expenditures and the 1997 adopted budget: 2171 3050 4395 5170 Line item Adopted budget Proposed expenditure Security system markers 3,500. 3,544. Consultant 3,000. 1,100. Sales Tax 1,300. 0. Security system 32,630. 34,459. (Includes hardware, $40,430. $39,103. Circulation desk modifications, etc.) As with any project of retro-fitting a new system into an existing building, there will be miscellaneous unforeseen items that will require attention. Hopefully, these have been kept to a minimum. Page 2 COUNCIL ACTION: ! CITY COUNCIL LB'ri'ER Meeting of.' 10/13/97 AGENDA SECTION: NO.: Authorization to purchase ana ITEM: install materials security system NO.: at Library Recommendation ORIGINATING DEPARTMENT: BY: M. Rebecca Loader DATE: 10/2/97 CITY MANAGER APPROVAL _ The Library Board and staff recommend purchase of the Tattle-Tape system because of its versatility in protecting all types of materials, its dependability, and its compatibility with the Anoka County Library automated circulation system. RECOMMENDED MOTION: Move to purchase and install a 3M Tattle-Tape materials security system in the library at a cost of $27,373 based on State contract prices for hardware and supplies; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. · RECOMMENDED MOTION: Move to authorize purchase and installation of miscellaneous items listed above needed to accommodate the installation of the Tattle-Tape materials security system at a cost of approximately $11,730. Page 3 COUNC]I. ACTION: CITY COUNCIL LETTER Meeting of: 10/13/97 AGENDA SECTION: OTHER BUS 1 NESS ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS Back_m'oun0 In April of 1996 the Traffic Commission voted to install a "No Turn on Red, 7-9 a.m. and 4-6 p.m." sign on 37* Avenue for southbound traffic on Central Avenue and to review the installation after one year. The original request came from the Columbia Park Neighborhood Association. As the intersection lies at the City Limits of Mirmeapolis and Columbia Heights, the request was under the jurisdiction and authority of Columbia Heights. Analysis/Conclusion The City of Minneapolis has requested Columbia Heights to post "No turn on red" sign for southbound traffic on Central Avenue. The intersection has an unusual five-legged configuration. There is a bus lane at this intersection which effectively provides southbound right turning traffic with its own turn lane. Vehicles in the adjacent southbound lanes screen traffic coming from the east, especially Reservoir Blvd., from the view of the right turning driver. This presents a hazardous situation. Three legs of the intersection are controlled with "No turn on red" signage. Police Chief Jolmson reported that there had been no accidents related to right turns from southbound Central Avenue to westbound 37t~ Avenue before or after installation of the sign. A Public Hearing was held on October 6, 1997, at which time residents could be heard. Those present at the meeting favored the signage as they felt the sign has been very effective for pedestrians, bicyclists and motorists. The Commission members opposed to the sign felt that the accident record indicated there xvas no need for the restriction. Staff anticipates the recommendation of the Traffic Commission will be appealed. An alternate motion retaining the sign has been provided. RECOMMENDED MOTION: Move to remove the "No turn on red" sign for southbound traffic on Central Avenue at 37th Avenue based on a recommendation of the Traffic Commission. ALTERNATE RECOMMENDED MOTION: Move to retain the "No turn on red" sign for southbound traffic on Central avenue at 37t~ Avenue with the provision that a new sign be installed using 3" tall letters for the restriction times. KKY:jb 97-582 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS TO: FROM= DATE: Honorable Mayor Joseph Sturdevant Councilmembers~.,~ Tina Goodroad~nner October 8, 1997~ TOM RAMSDELL APPOINTMENT FOR PLANNING AND ZONING COMMISSIONER. At the August Planning and Zoning Commission meeting staff invited Tom Ramsdell to attend the meeting as he is the only applicant we have for the vacant position on the Planning and Zoning Commission left by Gary Larson. Mr. Ramsdell received a full agenda and had the opportunity to see a meeting in action. At the end of the meeting the Commissioners had a chance to talk with Mr. Ramsdell about his interest to serve and likewise he had an opportunity to ask questions. At the conclusion of this Mr. Ramsdell confirmed his interest and the Planning and Zoning Commission made a recommendation to the City Council to accept Tom Ramsdell's application and appointment to the Planning and Zoning Commission beginning in November. Thank you for your support of this appointment. tina/memo SOAItD(S) O~t CO~O~q(S) ~ V,",aCH YOU ImULD ].1ICE TO S]UtV]~ ~~lND~CA11~ !~ ], ~, ~, m MO]tl~ 11lAN ~) .~ _ INSURANCE COMMISSION - lvlER1T COMMISSION _ T.mRARY BOARD NAME: HOME PHONE: ZIP ~DE: .o~ ~~s: ~ ~ ~//I~ ~. ~ S .~ ~ ~~~/ t~u m ~o~~ ~u~ sm~: /S~ / ~ IIII ~C ~ ~TATE Bltll~LY WHY YOU ARE INTEREb~ED IN SERVING ON ~ BO~ ~~ON ~R ~ YOU ~ S~~G ~ ~CA~ON ~ ~ YOU ~ YOU ! AM NOT AVAU.~BLE FOR BOARD/COMMISSION I~rFINGS ON THE FOLLOWING EVENINGS (CIRCLE): MONDAY TUESDAY WEDNF~SDAY THURSDAY FRIDAY PLEASE LIST Ti~ REFERENCEE: NAME ADDRF~S P~ONE I ~Y CERTIFY THAT ~ FACTS W1TUIN THE FOI/EC~ING APPLICATION ARE TRUE AND CORRECT TO ~ BEST OF MY KNOWLEDGE. h'IGNA~ FOR OFFI~ USE ONLY: ~ 40th Avenue N.F~ Coimnbia H.e~ht~ MN $~421 782..2800 TDD: 782-2806 CITY COUNCIL LETTER Meeting of.' 10/13/97 AGENDANo. SECTION: 0TH , ~n ER BUSI NESS ORIGINATING DEPARTMENT: · 'l 1 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS TO REPLACE BY: DATE: LOADER-MOUNTED SNOWBLOWER q Background CITY MANAGER DATE: / '' The City's first snowblower went out of service in 1991. It was not cost effective to repair it. The impeller shaft was severely damaged when the blower encountered a large log that was hidden in the snow bank. In 1991 the City found our current 1969 Wausau snowblower in a junk pile at MacQueen Equipment Co. We purchased it for $2,000. In 1994 we again went to the junk yard and found a blower minus an engine we felt we could use for spare parts. The cost was $500. The City currently owns 2 ½ outdated, unreliable, unusable snowblowers. We cannot purchase new parts for these machines only used parts if we can find them or have parts machined specifically for these snowblowers. Repair costs of 1969 Wausau Snowbl0~vcr - Ori_m.'nal Cost $2,000 Jan '91 - Jan. '92 $ 568.21 Jan. '92 - Jan. '93 $ 748.21 Jan. '93 - Jan. '94 $1,198,72 Jan. '94 - Jan. '95 $1,038.56 Jan. '95 - Jan. '96 $ 3,009.17 Jan. '96 - Jan. '97 $ 4,416.04 Total Repairs $10,979.35 Between December 1, 1996 and Janua~ 30, 1997, the blower ran 130 hours. The shop hours for repairs xvere 81. At the end of the '97 season, the engine was running hot and using oil. Wagamon Brothers estimates $1,034.55 to rebuild the engine. The blower itself is beyond the point of cost effective repair. In many cases when the blower was down for repairs, the snow removal crew (usually numbers 10) was faced with waiting for repairs, removing the snow with loader buckets(unsafe) or unscheduled job assignments which amount to unproductive time. The 1998 Capital Equipment Replacement Fund has money budgeted for replacement of the snowblower in the amount of $60,000. Analysis/Conclusion After reviewing the condition of our existing equipment and investigating the price and availability of loader-mounted snowblowers, staff feels that it would be in the City's best interest to purchase a new blower in 1997 instead of 1998 as originally planned. RECOMMENDED MOTION: Move to authorize staff to seek bids for one new loader-mounted snowbloxver. COUNCIL ACTION: COLUMBIA I-IEIGHTS CHARTER COMMISSION SPECIAL MEETING OF AUGUST 21, 1997 7:00 P.M. MURZYN HALL, GAUVITTE ROOM CALL TO ORDER The meeting was called to order by President Bruce Nawrocki at 7:08 p.m. ROLL CALL Members present: Bill Antzaras, Joel Cason, Ted Landwehr, Janis Larson, Bruce Nawrocki, Gary Olson, Brian Peterson, Theresia Synowczynski, Nan Tilkens Members absent and excused: John Murzyn, Dick Schmidt Members absent and unexcused: Carol Krema-Klein, Jamie Verbrugge Membership is at thirteen members. Also present: Carole Blowers, Recording Secretary APPROVAL OF MINUTES Motion by Janis Larson, seconded by Nan Tilkens, to approve the minutes of June 19, 1997, and the notes of July 17 with the insertion of"additional items discussed were council salaries and Section 14: Motion passed unanimously. CORRESPONDENCE President Nawrocki stated that he sent a letter to the Chief Judge regarding expiration of terms of Dick Schmidt, Gary Olson, Nan Tilkens, and himself. He also stated in the letter that Nan Tilkens wished to be reappointed. The other three members have already served two terms. OLD BUSINESS Charter Commission members again reviewed the wording returned to them fi.om the council regarding Chapter 3, Section 17. Many members are concerned that the "journal" give the flavor of the discussion on a specific issue (both the pros and cons). Motion by Nan Tilkens, seconded by Ted Landwehr, that the minutes should reflect the flavor of the meeting; that the minutes should be published in complete form (not condensed); that audio tapes be kept of the work sessions; that the audio tapes should be available to the public; that the minutes should be available at the library. The Council will determine its own rules and order of keeping such a journal, and that they keep a typed and audio journal of the proceedings. Therefore, the new wording proposed by the Charter Commission for Section 17 of Chapter 3 is as follows: RULES AND PROCEDURE AND QUORUM. The council shall determine its own rules and order of business, and shall keep a legible written and audiotape journal of its proceedings. Such journal shall be kept of all public meetings of the Council and any body on which a majority of the members of the Council serve. A majority of all members elected shall constitute a quorum to do business, but a less number may adjourn fi.om time to time. The council shall provide by ordinance a means by which a minority may compel the attendance of absent members. Executive sessions of the Council shall keep such records as required by state statute. Each Board and Commission appointed by the Council shall also keep a journal of its proceedings. Motion passed unanimously. 8tatus of Attorney Bills Commissioner Peterson inquired as to what was found out about the billing of attorney hours for Charter Commission meetings. President Nawrocki stated that he asked the Finance Director to see the attorney contract, and as of this date, he still has not seen the contract. He will follow up on this item. NEW BUSINESS Continued Review of the City Charter, Chapters 6 through 12 Questions that arose while reviewing Chapter 6: Regarding Section 53, (e), what is meant by measures that are deemed necessary for the welfare of the people? Regarding Section 54, what is the administrative code? Regarding Section 56, should higher limits than $3,000 be set today? Regarding Sections 53 and 55, what did Ordinance 1086 say? Regarding Section 57, what does Ordinance 1213 say or do? Questions that arose while reviewing Chapter 7: Regarding Section 63, is this overriden by state statutes or what? Nan Tilkens left the meeting at 9:11 p.m. Ted Landwehr left the meeting at 9:12 p.m. As many times a certain part of state statutes is referred to in the charter, perhaps the state statutes could be present at our next meeting. Gary Olson left the meeting at 9:18 p.m. ADJOURNMENT Motion by Bill Antzaras, seconded by Joel Cason to adjourn the meeting at 9:19 p.m. NEXT MEETING DATE: The next meeting will be a special meeting on September 18th at 7 p.m. at Murzyn Hall. Carole J. Blow~,r~ Recording Secretary Page 2 of 2 Pages 8-21-97 MINUTES September 2, 1997 The meeting was called to order by Chair, Barbara Miller. Those present were: Barbara Miller, Richard Hubbard, Don Jolly, Pat Sowada, Nancy Hoium, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the August 4t~ meeting as mailed. The September 82 bill list was reviewed. It was moved, seconded, and passed that the bills be paid. The accounting was reviewed. Old Business: 1.) 2.) 3.) 4.) 5.) 6.) 7.) 8.) 9.) An update on the survey being conducted concerning telephone requests for items checked out was presented. This survey tallies how many requests have been made for information over the telephone concerning a patron's has list. The survey continues through September 13, results will be tabulated and a final report will be given at a future meeting. Columbia Heights Public Library Board of Trustees will meet with the Anoka County Library Board of Trustees about long range planning on December 15, 1997, at the Mississippi branch of Anoka County Library. Two potential dates for a meeting with the City Council about the 1998 budget were discussed. These dates are September 17t~, or October ist . The Board will be given notice of the chosen date. The new budget document format was reviewed with the Board. The problem with the air conditioning unit on the East Room roof has been resolved. Honeywell reported that if the fins on the unit were bent back out it should correct the problem. Bill Antzaras did the work and the unit now seems to be working properly. The maintenance items that were previously discussed were updated. Orkin has paid its first visit and baited for ants. All carpeting in the building has been cleaned. Tree branches were trimmed. Handicapped accessible water fountain on the main floor has been installed. Floor files for the basement hallway have been ordered. The new emergency door in the East Room has been installed. The folding door repair and painting are the remaining maintenance items to be completed. The new chore person, Nathan Ambrose, staged work on August 11. Page applications closed on August 27. Five interviews have been arranged 'to fill two positions. The training schedule has been f'malized. Shari has agreed to work two evenings, to cover the hours of the vacant page position, through September. Fall schedule was negotiated on August 18. Chief Johnson spoke to pages and supervisors concerning personal safety in a public building at this meeting. Marsha has participated in page performance evaluations and meetings for scheduling. Mel Collova is in charge of obtaining bids on roof repairs. The bids are due back on September 15. Repairs must be completed before winter. The General Building Fund would be the source of funding for this project. A Security System update was presented. Becky met with Ron McGriff on August 27. Three basic designs were discussed. Mr. McGriff is studying the project and will meet again with Becky to discuss alternatives. He will report back by September 8. New Business: 1.) 2.) 3.) 4.) There being no 2 Crossover statistics were reviewed. Volunteer recognition of the volunteens who worked this summer in the children's department is slated to take place from 6:30 to 7:30 p.m. on October 7th. Presentation of awards will begin at 6:30 p.m., and it has been requested that Board members remain to visit with teens and their parents until 7:30. Regular Board meeting will begin at 7:30 p.m. Marsha met with Immaculate Conception School Principal, Mr. Brown, on August 12 to negotiate class visits. The intended goal to have two afternoons a week free of class commitments, meant having to consolidate ICS visits. A request was made on behalf of the Municipals Banquet Committee for a donation from the Library Board. The bar~.~quet is being hosted, for the first time, by the City of Columbia Heights on October 9~. It was moved, seconded, and passed to donate a Columbia Heights Library t-shirt and 400 bookmarks to the Municipals Banquet Committee for the fall banquet. further business the meeting was adjourned at 8:30 p.m. 6R~spectful~ly submitted, ~, ~ J~o_nine M. Schmidt, Secretary to the Library Board of Trustees. The Ci0, of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all CiO, of Columbia Heights' services, programs, and activities. ICITX OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 ME~tBERS marlaine SzureL ¢Ttair James Fm~'ler Rltss Paulson Ga~' Peterson PLANNING AND ZONING COMMISSION MINUTES REGULAR MEETING OF OCTOBER 7, 1997 The Planning and Zoning Commission meeting of October 7, t997 was called to order by Chairperson Szurek at 7:00 p.m. Members present were Fowler, Peterson and Szurek. Commissioner Paulson was not in attendance. Aisc present were Tina Goodroad (Zoning Coordinator), Kenneth Anderson (Director of Community Development), Jim Hoeft (City Attorney) and Kathryn Pepin (Secretary to the Planning and Zoning Commission). MOTION by Fowler, seconded by Peterson, to approve the minutes from the Planning and Zoning Commission meeting of June 3, 1997 as presented in writing. Voice Vote: All Ayes. Motion Carried. NEW BUSINESS: Petitions, letters and requests. Public Hearing Conditional Use Permit Case /19710-32 Kenneth J. Steles d/b/a K.J.'s Cafe 4005 Central Avenue Columbia Heights, Mn. Ms. Goodroad presented the request of Mr. Kenneth Steles for a Conditional Use Permit to allow the operation of an approximate 170 seat restaurant and bar at 4005 Central Avenue which is at the south end of the Columbia Heights Mall. The new owner will also be applying for a full liquor license with Sunday sales.. This new restaurant will be named K.J.'s Cafe and will be utilizing the existing former BoxSeat restaurant/bar as well as much of the equipment and dining room facilities. Section 9.112(2)(b) of the Central Business District portion of the Zoning Ordinance allows, by Conditional Use Permit, restaurants, cafes, tea rooms, taverns, and bars provided said design is to only serve customers seated at tables, counters or booths. Ms. Goodroad directed the Commission's attention to a site plan of the interior stating that the kitchen area will remain unchanged with a few improvements to be made to the dining room and some repairs to the floor in the banquet room. This area was not used as a banquet room by Boxseat, however, K.J's Cafe will have eight tables in this area and will remove the pool table. Other tables will be added in the main dining area and some tables will be removed directly in front of the entry to improve the circulation around the entry. In all, 170 seats will be provided in the restaurant counting the seats at the bar. THE City Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISASILITY IN EMPLOYMENT OR tHE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES OCTOBER 7, 1997 PAGE 2 Ms. Goodroad informed the Commission that Section 9.116(4)(u) of the Parking Ordinance requires at least one (1) space for each three (3) seats based on capacity design. Based on the 170 seat plan, she stated that 57 parking spaces would be required. Since this space is part of the shopping mall, parking spaces for the mall will be utilized. She stated that once this Conditional Use Permit is approved, the owner will be submitting all required applications and documentation for the liquor license. MOTION by Fowler, seconded by Peterson, to recommend to the City Council the approval of the request for a Conditional Use Permit to allow the operation of the proposed 170 seat K.J.'s Cafe at 4005 Central Avenue provided the required final inspections are conducted and approval is granted by the Anoka County Health Department and the appropriate licenses are obtained by the applicant for the operation. Voice Vote: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 13, 1997 CITY COUNCIL AGENDA. Public Hearing Rezoning/Comp. Plan Amendment Case #9710-33 City of Columbia Heights 825 N.E. 51st Avenue Columbia Heights, Mn. 1. Rezoninq. Ms. Goodroad presented the request on behalf of the City of Columbia Heights for a proposal to rezone the St. Timothy's Lutheran Church property located at 825 N.E. 51st Avenue from the current "R-2", One and Two Family Residential, to "R-3", Multiple Family Residential. She explained that this request includes only the church lot. This request is due to the rezoning of the property immediately west of the church building to be addressed 805 N.E. 51st Avenue. She stated that this property was rezoned from "R-2" to "R-3" to allow the construction of a three story, senior apartment building. Ms. Goodroad informed the Commission that the rezoned parcel witl be legally described as Lots 7 and 8, lying east of the west 224 feet, Auditor's Subdivision No. 51, except the north 3.6 acres thereof, Anoka County, Mn. She explained that the reason for rezoning the church building property, which will retain the 825 N.E. 51st Avenue address, is to prevent the property at 805 N.E. 51st Avenue being "spot zoned". With this rezoning, both lots will be "R-3" and will serve as a buffer from the "R-2" property to the south and commercial land to the east and north. The church use itself will no_.~t become non-conforming as a church is a conforming use in any "R", Residential district. Ms. Goodroad stated that the rezoning of the church building should have been included with the rezoning of the land for the apartment building. However, due to communications between the City and the developer, the original survey submitted for rezoning only included the vacant land, not the church building. This rezoning request is a way to make this entire area consistent zoning and consistent with the Comprehensive Plan without creating a "spot PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 7, 1997 PAGE 3 zoning" situation. She asked that the Commission remember that it will not change the use or intent of the church building property, nor would it create a non-conforming use. Chairperson Szurek opened the public hearing. Herb Pierson of 5036 Jackson Street was present to ask if this rezoning would create the potential for a multi-unit building to be constructed at this site if the church was to sell this property. Ms. Goodroad stated that yes, that was a possibility. Mr. Pierson voiced his displeasure with that potential. The public hearing was closed as no one else was present to speak regarding this case. MOTION by Peterson, seconded by Fowler, to recommend to the City Council the approval of the rezoning request of the property described in Ordinance #1358 addressed as 825 N.E. 51st Avenue. Voice Vote: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 13, 1997 CITY COUNCIL AGENDA. 2. Comprehensive Plan Amendment. Ms. Goodroad presented the request on behalf of the City of Columbia Heights for a Comprehensive Plan Amendment of the area surrounding 805 and 825 N.E. 51st Avenue from a commercial land designation to a high density land designation. She informed the Commission that once this amendment is approved, it will be forwarded to the Metropolitan Council for review and approval. Ms. Goodroad explained that in order to submit a Comprehensive Plan Amendment, four pieces of information are required. The largest item required is a complete Information Summary for Comprehensive Plan Revisions and Plan Amendments which is a required form provided by the Metropolitan Council. This form asks for information regarding the proposed amendment and how it would affect each area of the current Comprehensive Plan. She stated that she has completed this form with the assistance of Kathy Young, Acting City Engineer, who completed all public works related questions. The second piece of information included a City map of the area for the proposed change (see attached zoning map) and a current Comprehensive Plan Map and Proposed Plan map showing the amendment. She directed the Commission's attention to two copies of the Pattern of Land Use Map which shows the current area guided for commercial use and the Proposed Pattern of Land Use Map which shows a line closing off the area around 805 and 825 N.E. 51st Avenue for "HDR", High Density Residential. She explained that the information sheet and maps t'equire review and approval by the Planning and Zoning Commission and the Metropolitan Council. Ms. Goodroad stated that the reason for this Comprehensive Plan Amendment is due to the rezoning of 805 N.E. 51st Avenue and 825 N.E. 51st Avenue from "R-2", One and Two Family Residential, to "R-3", Multiple Family Residential. Since the Land Use map of the Comprehensive Plan shows this area designated for a commercial land use, it must be changed as the Zoning Map and Ordinance cannot differ from the Comprehensive Plan. This PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 7, 1997 PAGE 4 proposed revision will correct this inconsistency. She further explained that once the Amendment is approved by the Metropolitan Council, a final amendment will be included into our current Comprehensive Plan. MOTION by Fowler, seconded by Peterson, to recommend to the City Council the approval of the proposed Comprehensive Plan Amendment as it will make both the Plan and Ordinance consistent documents. Voice Vote: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 13, 1997 CITY COUNCIL AGENDA. Public Hearing Zoning Ordinance Amendment Case #9710-34 City of Columbia Heights Gun Shop Designation Columbia Heights, Mn. Ms. Goodroad stated that a few months ago, the City placed a moratorium on the operation of gun shops through November 1997. She explained that the reason for the moratorium was due to the fact that the Zoning Ordinance does not currently list gun shops as a permitted or conditional use in any zoning district. The City Council requested staff to determine the appropriate zoning district for this type of use. In doing so, staff researched several cities inquiring as to where gun shops are allowed. All of the cities, except for Richfield, are in the same position as Columbia Heights and do not list them as a use. Most of these same cities would allow it in a commercial/retail type of district. Ms. Goodroad stated that the Richfield ordinance was used as a model as it was the only ordinance specific to gun shops. The Richfield ordinance allows gun and/or ammunition sales/repair in a commercial district. They incorporated various controls, such as: (1) use shall be located not less than 300 feet from any school, daycare, church, public library or governmental building, (2) such uses shall be located not less than 1,000 feet from other gun or ammunition sales/repair businesses, and (3) such uses shall be located not less than 100 feet from residentially zoned property. Ms. Goodroad stated that Staff attempted to incorporate several of these same controls in preparing an ordinance also looking carefully at what zoning district would be most appropriate for the use. Since gun sales are a retail use, one could assume the best district for it would be a commercial district. She informed the Commission that staff has prepared a draft ordinance for the "RB", Retail Business, marked "Alternate Draft". She explained that this proposed ordinance would control the. distance a gun shop could be from churches, schools, daycare centers, etc. but could not limit its proximity from residential areas as all commercial zoning districts, including "RB", abut residential zoning. She indicated that, this was a major concern to Police Chief, Tom Johnson, who worked with staff on this ordinance. Chief Johnson wanted to see more stricter controls and an area away from homes. Ms. Goodroad addressed the second proposed Ordinance #1356, marked "draft" that is for the "1-2", Industrial Zoning District. This is the same district in which sexually oriented businesses are permitted. In this ordinance she stated that several restrictions have been included such as: PLANNING AND ZONING COMMISSION REGULAR M~TING - MINUTES OCTOBER 7, 1997 PAGE 5 1. Operation pursuant to Minnesota State Statute #624.712 as amended. 2. Includes all operations where the gun and/or ammunition sales/repair are the primary business (5 percent or moro of sales). 3. Such uses shall be located not less than two hundred (200) feet from any residentially zoned property. 4. Such uses shall be located not less than five hundred (500) feet from any church, school, daycare facility, public library or governmental building or one hundred fifty (150) feet from a park. 5. Such uses shall be located not less than one thousand (1,000) feet from other gun and/or ammunition sales/repair businesses. She explained that this particular ordinance, being in the "1-2" Zone, would allow for greater control as far as how close a gun shop could be to a rosidential use. She informed the Commission that both Chief Johnson and Attorney Jim Hoeft feel the draft ordinance for the "1-2" District is the best one to use as it allows more control, yet allows the use and does not illegally outzone it. However, because it is a retail use, Ms. Goodroad felt that one could question whether the Industrial District is the most appropriate. She felt that this discussion may be similar as when the Commission worked to find a location for sexually oriented businesses and chose this same "1-2" District for it. Ms. Goodroad stated that both versions of the ordinance include language dealing with the amount of sales. This ordinance will affect anyone proposing gun and/or ammunition sales/repair as the primary business or five percent or more of sales. This language will not put a store like K-Mart out of conformance as gun/ammunition sales are only two percent (2%) of total sales, but it would affect anyone who opens a store for this particular use. She indicated that this is the best measure of control Staff could determine. This use would also require a Conditional Use Permit. Ms. Goodroad informed the Commission that notices were mailed to ali residents surrounding the proposed area and she had not received any calls or questions regarding this proposed location or amendment. MOTION by Peterson, seconded by Fowler, to recommend to the City Council approval of Ordinance #1356 and also recommends that the Ordinance #1356 be forwarded to the City Council for approval. Voice Vote: All Ayes. **THIS ITEM TO APPEAR ON THE OCTOBER 13, 1997 CITY COUNCIL AGENDA. Public Hearing Rezoning/Options Case #9710-35 City of Columbia Heights 40th Avenue (portion) Columbia Heights, Mn. PLANNING AND ZONING COMMISSION REGULAR ME~TI~G- MINUTES OCTOBER 7, 1997 PAGE 6 Ms. Goodroad reminded the Commission that at the August Planning and Zoning Commission meeting the Commission discussed the possible need to rezone a portion of 40th Avenue. She explained that the homes located on 40th Avenue between Central and University Avenues are non-conforming. Several homeowners have requested the City explore the possibility of rezoning a portion, where numerous homes exist, back to residential zoning. The area under consideration is between Washington Street and Jackson Street. This area has the most continuous housing on each block. She stated that at the meeting in August, several homeowners and business owners spoke of their interest and concern about the proposed rezoning. Business owners are concerned about being zoned out with a change to residential. At this meeting, four options were brought up and she responded to each option as to the pros and cons. The first option Ms. Goodroad reviewed would be to approve Ordinance 1353, which rezones 40th Avenue from business zoning to "R-2", One and Two Family Residential, between Washington Street and Jackson Street, including City Hall property. She stated that the positive results of this option would include: t. 31 homes would be brought into conformance. 2. Immaculate Conception Church would be changed to "R-3" from a current LB District, as 90% of the church property is zoned "R-3". 3. City Hall property would be changed from current "R-3", Multiple Family Residential, to "RB", Retail Business, which is a more appropriate designation for the use. In this, two businesses at 604 and 608 N.E. 40th Avenue would remain business zoning as "RB". 4. The Library would be placed into an appropriate zoning district from "LB", Limited Business, to "CBD", Central Business District, where libraries are a listed permitted use. Consequences of Ordinance #1353: Ms. Goodroad informed the Commission that rezoning this area back to residential would place five existing business parcels into non-conforming status. However, in looking at each parcel individually, she found that four of these five businesses are non-conforming currently due to their lot size and setbacks in the "LB", Limited Business District. She referred to the following list: 1. 4002 Jefferson Street: 2. 666 N.E. 40th Avenue: 3. 700 N.E. 40th Avenue: Conforms to LB Zoning. Non-conforming, over property line in front (12 foot setback is required). Non-conforming, almost to property line (12 foot setback required). PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES OCTOBER 7, 1997 PAGE 7 4. 710 N.E. 40th Avenue: Non-conforming, up to property line, lot size too small (12 foot setback required, minimum 50 foot lot width). '5. 808 N.E. 40th Avenue: Non-conforming, only five feet off front line and lot size too small (12 foot setback required, minimum 50 foot wide lot). In summary, Ms. Goodroad stated that there are five businesses who are in the current zoning district, but even with that, four are non-conforming due to lot size and setbacks. Therefore, only one property, 4002 Jefferson Street, would become non-conforming while the other four would remain non-conforming, just in another zoning district. Ms. Goodroad stated that the positive outcomes of Ordinance 1353 include correction of the most non-conformities with this rezoning option. She felt that this would not only benefit the homes on 40th Avenue but the Church, City Hall and the Library. The Ordinance would bring 31 homes, government property, church and library property into conformance. She stated that the second option would be to change the "LB", Limited Business, to allow residential homes as a conforming use or conditional use. She felt that a change such as this would impact other areas of the community as there are three other LB Zones: 4600-4800 block of University Avenue, 4200-4300 block of Central Avenue and 3800-4000 block of Stinson Boulevard. The City has homes located in business zones along Central and University which is not a desirable blend with commercial. Each of these three "LB" zones listed are business type areas where homes would not be effective uses nor are they uses that compliment a commercial area. The City has been working hard to eliminate homes from commercial areas and this kind of change would, in her opinion, set the City backward. Ms. Goodroad indicated that the City should focus on 40th Avenue and make a change for the better in this area. However, she felt that cannot be done without an impact on other areas if we change the "LB" district. Ms. Goodroad informed the Commission that the third option would be to "spot zone" the business parcels. She stated that this option is not an effective one as the City has made a policy to not "spot zone" one parcel within a block. This creates one or two lots in a row in a separate zoning classification that would allow separate land uses. The future impact of this must be considered. She felt that this would not be an effective option as only one of the five parcels where a business use is located actually conforms to lot size and setbacks. Ms. Goodroad stated that using "spot zoning" could only effectively keep one business in conformance. Ms. Goodroad then questioned, if the City is attempting to bring 40th Avenue back to residential, why consider "spot zoning" to allow the continued existence of businesses. Ms. Goodroad stated the final option would be to do nothing. She indicated that this obviously would not be a good solution as this would not solve any of the problems. PLANNING AND ZONING COMMISSION REGULAR MEETING- M~NUTES OCTOBER 7,1997 PAGE 8 Ms. Goodroad stated that she did check with three mortgage companies, Northeast State Bank, TCF and Marquette and inquired as to what impact there would be on non-conforming properties when trying to get a mortgage. According to the mortgage bankers, mortgage insurance is the biggest problem. She explained that if a property is non-conforming, the bank does not have the collateral that is needed for the mortgage. Some of the banks have done them on non-conforming homes but only in special circumstances. Most try to avoid processing them. This trend has changed over the past few years as banks are selling more and more mortgages on the secondary market. When they do this, they are under the requirements of FHA and Fannie Mae, etc. These secondary markets won't accept loans for non-conforming properties. Therefore, the situation the homeowners are in with trying to sell their home and finding difficulty is a real one. Interested parties cannot obtain a mortgage for these homes. Ms. Goodroad stated that the discussion of the options she has outlined would only be preliminary. She informed the Commission that public hearing notices have only been mailed to the affected property owners. She asked the Commission for direction as to what the next step should be in this possible rezoning matter. Chairperson Szurek opened the public hearing. Dan Shattuck, owner of a tri-plex at 624126 N.E. 40th Avenue was not in favor of outzoning any of the current businesses. His tri-plex would also be non-conforming in the proposed R-2 District. He stated that his building was constructed in 1957 and assumed that it was built and in conformance at that time. Commissioner Szurek stated that this is certainly a unique situation. It is a difficult job in that the Commission must decide if the City is better off bringing 31 residences into compliance and making five businesses non- conforming. Ms. Goodroad replied in all actuality, only one business would become non-conforming with the change in zoning as four of the five businesses are currently non-conforming as they now exist due to setback or lot size non- conformity. These four businesses may have been conforming at one time, but over the years, with changes to the Zoning Ordinance, they have become non-conforming. Michael Ryan, owner of 643 N.E. 40th Avenue, encouraged the Commission to continue to work toward resolving this quickly and make a change to benefit the majority of property owners. Ken Stickler of 696 N.E. 40th Avenue felt this situation was created due to a "guess" years ago stating that he did not think there was any real planning done when the area was developed. He felt that the City should allow the businesses to exist. He stated that he was in favor of "spot" zoning. Felt that the businesses should be "grandfathered in". Steve Iserman of 66~ N.E. 40th Avenue would like to have the situation resolved now and expressed concern about the current non-conforming status of the residences. Lynn Kaplan of 672 N.E. 40th Avenue asked whether the same problems would be experienced by the business owners if they were to put their business up for sale. Ms. Goodroad stated that she assumed that the same PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUT~$ OCTOBER 7, 1997 PAGE 9 situation would exist. However, she did not specifically ask about non-conforming business sales when she spoke to the mortgage companies. Again, Ms. Goodroad stated that four of the five businesses in this area are already non-conforming and would remain as such if the zoning district was changed. Council Representative Peterson asked Ms. Goodroad if the six month vacancy clause would also apply to the non- conforming businesses. Ms. Goodroad stated that this would apply and explained to the audience that the Zoning Ordinance states, if a business is vacant for six months or more, whatever occupies the property in the future must be in conformance with the Zoning Ordinance. She further stated that if a business that is non-conforming is destroyed 50% or more, it also must be brought into conformance with the Zoning District. Therefore, if a current non-conforming structure is destroyed by fire or nature to 50% or more of its assessed value, it must be rebuilt as a conforming structure, which with a change to a R-2 Zoning District, would mean a residential structure. Council Representative Peterson asked the City Attorney to define or address the term "grandfathered in". Attorney Hoeft stated that "grandfathered in" is a misunderstood and often a misused phrase. He informed the Commission and the audience that it means that a non-conforming use is allowed to continue "as is" in operation. The allowance to use a non-conforming structure runs with the land if it does not increase in size or volume and continues in operation on a continuous basis without a lapse of six months or more as stated by the Zoning Ordinance. He stated that if the non-conforming structure is damaged to 50% or more of its assessed value, the non-conforming structure must conform. He added that a non-conforming structure also is unable to be increased in volume or size. Ron Nelson, owner of 700 and 710 N.E. 40th Avenue, stated that his building was built in 1965 and he assumed it was built in conformity at that time and could not understand when it became non-conforming. Ken Anderson, Community Development Director, stated that the fundamental issue would be what the Commission foresees the area being used as in the future. When staff looks at the existing land uses and the underutilization of the properties on Central Avenue and University Avenue that have an existing commercial zoning district, and based on what the market will absorb in Columbia Heights, it is not likely that these areas currently used as residential will be converted to commercial or a business use anytime in the foreseeable future. He felt that it would not be likely, given how long this area has been designated for commercial use and the amount of properties that have been converted to commercial use, that there is really a market in the foreseeable future for that area to be converted from residential to a commercial use. Tina Goodroad added that the surrounding land uses and.the surrounding amenities such as churches, schools, and parks favor residential uses not commercial uses. Council Representative Peterson commended Ms. Goodroad on the preparation of the options indicating the pros and cons of each option. It was his opinion that Option #1 for rezoning the area to R-2 Residential use would make the most sense and have the least negative impact. PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 7, 1997 PAGE 10 Commissioners Szurek and Fowler agreed and indicated their willingness to move this forward to a public hearing process. Ms. Goodroad stated that she would make a presentation of this intent to the City Council at a work session with the hope of proceeding with a public hearing for the rezoning at the November Planning and Zoning Commission meeting. E. Compliance With City Comprehensive Plan Adoption of Resolution #97-02 City of Columbia Heights 590 N.E. 40th Avenue Ms. Goodroad presented a last minute request on behalf of the City of Columbia Heights and the Columbia Heights Economic Development Authority for approval of Resolution #97-02 finding the Housing Tax Increment Financing District No. 2 ("Housing District No. 2"), a housing tax increment financing district located in the Central Business District Redevelopment Project Area to be consistent with the Comprehensive Plan of the City. She informed the Commission that Housing District No. 2 currently consists of land and adjacent and internal rights of way. She stated that this parcel is in the process of being subdivided. Housing District No. 2 is being created to facilitate construction of a 70 unit senior housing facility located near St. Timothy's Lutheran Church in Columbia Heights. The facility is proposed to be owned by a non-profit organization. This plan is expected to achieve many of the objectives outlined in the Revitalization Plan for the Central Business District Redevelopment Project. Ms. Goodroad stated that the City and EDA have determined that it will be necessary to provide assistance to the project for certain costs. To facilitate the establishment and development or redevelopment of Housing District No. 2, this plan authorizes the use of tax increment to pay for the cost of certain eligible expenses. She informed the Commission that the estimate for public costs and uses of funds associated with Housing District' No. 2 is outlined in the following table, as well as the sources of funds. USES OF FUNDS TOTAL Land Acquisition ,~ 300,000 Site Improvements 425,000 Public Utilities 100,000 Interest 750,000 Administrative Costs (up to 10%) 175,000 Total ,~ 1,750,000 PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 7, 1997 PAGE ! 1 SOURCES OF FUNDS TOTAL Tax Increment ~ 1,575,000 Interest 15,000 Local Contribution 160,000 Total ~ 1,750,000 Ms. Goodroad stated that site improvement costs, acquisition and public utilities costs and other costs outlined in the Uses of Funds would be financed primarily through the annual collection of tax increments. She informed the Commission that the Comprehensive Plan is being amended to reflect the zoning and land use change at this site. This tax increment district will be in compliance with the Comprehensive Plan due to these changes. MOTION by Fowler, seconded by Peterson, to approve the Resolution #97-02, a "Resolution of the Columbia Heights Planning and Zoning Commission finding that the Tax Increment Financing Plan for Housing Tax Increment Financing District No. 2 conforms to the general plans for the development and redevelopment of the City". Voice Vote: All Ayes. STAFF REPORTS. A. Ms. Goodroad informed the Commission that the next regularly scheduled Planning and Zoning Commission meeting is slated for November 4, 1997 which is Election Day. After discussion, it was decided that the November Planning and Zoning Commission meeting be held at 7:00 p.m. on November 5, 1997. B. Ms. Goodroad informally presented a proposal for a two-story 10,000 s.f. print shop for the property located in the northeast corner of University and 44th Avenue where currently an old dilapidated house stands. She stated that she promised the interested party that she would present this request to the Commission to try and get an idea if the proposal should proceed. The problem is that the property is currently zoned LB, Limited Business and closely abuts residential areas. To allow this type of print shop, the property would have to be rezoned to RB, Retail Business. However, it was staff's opinion that the proposed building and business would be better suited to the Industrial Zoning District due to the intensity of the proposed development. The Commission directed staff to work with the proposed owner as much as possible. C. Ms. Goodroad informed the Commission that the Update of the Comprehensive Plan, which directs planning and the future of the community, is due December of 1998. She indicated the need to employ a consultant to assist staff in this update. She asked direction from the Commission as to how to proceed. After some discussion, it PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES OCTOBER 7, 1997 PAGE 12 was indicated that staff should proceed with a RFP process. D. Ms. Goodroad reminded the Commission that a second application had been submitted to the Minnesota Design Team for a Spring 1998 visit. She informed the Commission that Columbia Heights has been chosen for an interview on October 15, 1997 at 7:00 p.m. in the City Council Chambers. She invited the Commissioners to attend. MOTION by Peterson, seconded by Fowler, to adjourn the meeting at 9:00 p.m. Voice Vote: All Ayes. Motion carried. Respect f ull/¥/su~mitted, __ Planning and Zoning Secretary kp OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION OCTOBER 6, 1997 "THESE MINUTES ~OT APPROVED" III. ROLL CALL Present: Staff.' Carlson, Duda, Goodman, Jolly, Sturdevant Kathyjean Young, Acting City Engineer Tom Johnson, Police Chief APPROVAL OF AUGUST 4, 1997 MINUTES Motion by Goodman, second by Duda, to approve the minutes of the August 4, 1997 meeting. Roll Call: All ayes. OLD BUSINESS PUBLIC HEARING TO DETERMINE WI-IETHER THE "NO TURN ON RED" SIGN REMAINS FOR SOUTHBOUND CENTRAL AVENUE AT 37TM AVENUE The original request for "No Turn On Red" in November of 1995 was denied by the Traffic Commission as they felt being able to turn right at 37th Avenue would eliminate congestion when a train occasionally blocks Central. This decision was reviewed at the request of Sue Bembenek, spokesperson for the Columbia Park Neighborhood, and Jim Daire, City of Minneapolis In April of 1996 the Traffic Commission voted to install a "No Turn on Red, 7-9 a.m. and 4-6 p.m." sign on 37~ Avenue for southbound traffic on Central Avenue and to review the installation after one year. Representatives from the Columbia Park Neighborhood Association and the City of Minneapolis feel the sign has been very effective for pedestrians, bicyclists and motorists. Ms. Bembenek showed pictures of the intersection during different times of the day and how there was a blocked view. Mr. Daire stated the number of accidents reported on the Minneapolis side numbered 22 since 1994, 4 within the last year. tHe urged the Commission to continue to post the "No Turn On Red" For southbound traffic, there have been no accidents relating to right tums on red. Rev. Mindy Bak of 3705 Van Buren expressed her desire that the sign stay up because of the danger at the intersection. Also, she travels through this intersection several times each day and would also like to see parking restricted on 37m Avenue westbound. Official Proceedings Columbia Heights Traffic Commission October 6, 1997 Page 2 Commissioner Carlson stated that he does not see the need for the sign because traffic does back up due to the trains. No signage could ease the traffic flow. Commissioner Duda stated that no one was present to object to the sign being posted and if the public feels safer, the sign should stay. Jolly concurred and suggested the sign stay but be made larger. Motion by Duda, second by Jolly, to retain the "No Turn on Red" sign for southbound traffic on Central Avenue at 37th Avenue with the provision that a new sign be installed using 3" tall letters for the restriction times. Roll Call: Duda~aye, Carlson-nay, Goodman-nay, Sturdevant-nay, Jolly-aye. Motion failed. Motion by Goodman, second by Sturdevant, to remove the "No Turn on Red" sign for southbound traffic on Central Avenue at 37th Avenue. Roll Call: Duda-nay, Goodman-aye, Carlson-aye, Jolly-nay, Sturdevant-aye. Motion carried. Other items of concern at the 37th Avenue and Central Avenue intersection were the walk/no walk timing, which lane is proper for northbound traffic on Central Avenue when turning eastbound onto 37~ Avenue or angling onto Reservoir Blvd, parking on the west side of Central Avenue in front of NAPA Auto, affecting southbound traffic, and parking on the north side of 37t~ Avenue adjacent to NAPA Auto affecting westbound traffic, and two-hour parking on Reservoir Boulevard. These were addressed under New Business. PARKING 1N THE ALLEY BEHIND THE LIQUOR STORE AT 5225 UNIVERSITY AVENUE Linda Ballentine called both the Police Chief and the Assistant City Engineer concerning this issue. The alley is obstructed by the supply trucks for the liquor store up to 6 hours per week. The actions of the supply truck are not in violation of the City C_ode. Commission members referred back to previous minutes where Ms. Ballentine was asked to return with pictures during the snow plowing months. Presently, there is sufficient room to pass trucks who are in the alley. Commissioner Duda stated that as Ms. Ballentine's request was made last spring, there has not been sufficient time passed to evaluate the situation. The City plow trucks were directed to plow more carefully so that Ms. Ballentine would have room to get through when the delivery trucks are there. He suggested that the Commission look at the alley this winter. Official Proceedings Columbia Heights Traffic Commission October 6, 1997 Page 3 IV. go Motion by Carlson, second by Duda, to table the issue of parking in the alley behind the liquor store at 5225 University Avenue until the first meeting in 1998. Roll Call: Carlson-aye, Duda-aye, Goodman-aye, Sturdevant-aye, Jolly-nay. Motion carded. OTHER OLD BUSINESS None. NEW BUSINESS Ao OTHER CONCERNS AT THE INTERSECTION OF CENTRAL AVENUE AND 37TM AVENUE. Commissioner Jolly mentioned several other concerns with the intersection of Central Avenue and 37th Avenue. Staff also received comments from residents when discussing the "No Turn On Red" issue. Sue Amundson of 3741 Reservoir Boulevard asked that the signage remain but be larger as it is hard to read. Discussion centered on which is the proper lane for northbound traffic on Central Avenue to be in when turning eastbound onto 37t~ Avenue or angling onto Reservoir Blvd. A suggestion was made to white line the northbound lanes at 37th Avenue to help guide motorists angling up Reservoir Blvd. Mr. Matt Kraft of 3830 Reservoir Boulevard stated that eastbound traffic on 37th Avenue doesn't pay any attention to the light on Reservoir and motorists entering the intersection. He feels the "No Turn On Red" sign should be posted in the median not on the opposite side of the street. Kev. Bak suggested no parking within a certain radius of the intersection. Mr. Daire indicated that the City's policy at any 5-1egged intersection is to put "No Turn on Red" signs at each corner. The City of Minneapolis has indicated a desire to work with the City of Columbia Heights in resolving the safety issues at this intersection. Official Proceedings Columbia Heights Traffic Commission October 6, 1997 Page 4 VII. B. REQUEST TO INSTALL DIRECTIONAL SIGN FOR NEI NEI has requested a sign be installed at Central Avenue and 41st Avenue with an arrow pointing west for newcomers to the area. As MN/DOT regulates all signs ~vithin the Central Avenue right-of-way, permission to install the sign on the median or within the right-of-way will be necessary. Motion by Jolly, seconded by Goodman, to approve the installation of a directional sign for NEI provided it can be installed within Mn/DOT right-of-way. Roll Call: All ayes. Motion carried. OTHER NEW BUSINESS Commissioner Carlson asked staff`to check on a "No Thru Traffic" sign that is missing in the alley at NEI between Quincy and the school. REPORTS A. CITY ENGINEER REQUEST FOR "SOMETHING" TO BE DONE AT CENTRAL AVENUE AND 51s'r COURT Police Chief Johnson has received a letter addressing the difficulty of crossing Central Avenue at 51st Court. In the interest of safety, staff`urged motorists to travel north on Central rather than try to cross over to the southbound lane of Central. Staffwill continue to work with Mn/DOT on alternatives for this intersection. DECEMBER MEETING DATE Motion by Goodman, second by Sturdevant, to hold the Traffic Commission Holiday Dinner Meeting on December 9, 1997, at 6:30 P.M. at Tequillaberry's. POLICE CI41F. F Police Chief Johnson stated the speed trailer is working well and has become a very useful tool. The trailer is available only two weeks at a time. Official Proceedings Columbia Heights Traffic Commission October 6, 1997 Page 5 C. COMMISSIONERS Commissioner Carlson requested the "1 hour parking" sign be moved further south to the corner on the east side of 5th Street adjacent to 501 40t~ Ave., 4001 5th St and 4005 5th St. Commissioner Carlson requested the mid-block crosswalk on 40th Avenue east of Central be repainted with wide bars instead of the two striped lines. Commissioner Duda expr%ssed his concern with the decision to remove the "No Turn On Red" sign at 37~ and Central. He felt that the decision was self- serving and because no opposition was expressed by the public at the hearing, only a feeling of safety with the sign being in place, that the sign should remain. ADJOURNMENT Motion by Sturdevant, second by Goodman, to adjourn the meeting at 9:50 P.M. All ayes. Respectfully Submitted, Traffic Commission Secretary VOLUNTEER RELIEF ASSOCIATION BOARD OF TRUSTEES MEETING MINUTES SEPTEMBER 22, 1997 CALL TO ORDER/ROLL CALL The Board of Trustees Meeting was called to order by the Mayor at 8:50 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present. APPROVAL OF MINUTES OF AUGUST 11, 1997 Motion by Ruettimann, second by Sturdevant to approve the minutes of the August 11, 1997 Volunteer Relief Association Meeting. Roll call: All ayes 3. APPROVAL OF RESOLUTION NO. 97-53 BEING A RESOLUTION APRPOVING THE ADOPTION OF THE NEW BY-LAWS FOR THE COLUMBIA HEIGHTS FIRE DEPARTMENT RELIEF ASSOCIATION, VOLUNTEER DIVISION Motion by Ruettimann, second by Peterson to table consideration of Resolution No. 97-53 until the October 13, 1997 Meeting. Roll call: All ayes ADJOURNMENT Motion by Peterson, second by Jolly to adjourn the Board of Trustees Meeting at 8:52 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary VOLUNTEER RELIEF ASSOCIATION BOARD OF TRUSTEES MEETING MINUTES SEPTEMBER 22, 1997 CALL TO ORDER/ROLL CALL The Board of Trustees Meeting was called to order by the Mayor at 8:50 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present. APPROVAL OF MINUTES OF AUGUST !1, 1997 Motion by Ruettimann, second by Sturdevant to approve the minutes of the August 11, 1997 Volunteer Relief Association Meeting. Roll call: All ayes 3. APPROVAL OF RESOLUTION NO. 97-53 BEING A RESOLUTION APRPOVING THE ADOPTION OF THE NEW BY-LAWS FOR THE COLUMBIA HEIGHTS FIRE DEPARTMENT RELIEF ASSOCIATION, VOLUNTEER DIVISION Motion by Ruettimann, second by Peterson to table consideration of Resolution No. 97-53 until the October 13, 1997 Meeting. Roll call: Ail ayes ADJOLrRNMENT Motion by Peterson, second by Jolly to adjourn the Board of Trustees Meeting at 8:52 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary VOLUNTEER FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES LETTER Meeting of: October 13, 1997 AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: APPROVAL ITEM: RESOLUTION APPROVING THE BY: BY: ADOPTION OF THE NEW BY-LAWS DATE: 10/7/97 DATE: FOR THE COLUMBIA HEIGHTS FIRE DEPT. RELIEF ASSOCIATION, VOLUNTEER DIVISION NO: In December of 1995, the Volunteer Fire Department Board of Examiners approached the City Manager requesting some changes in their pension plan, by-law changes, and that the Board of Trustees membership be comprised of members as defined in general Minnesota state statutes, which is the case for all other relief associations in the state of Minnesota. At the present time, there is special legislation whereby the Board of Trustees for Columbia Heights is comprised of the City Council. From this request, in January of 1997 the City Council/Board of Trustees approved a buy-out plan to buy out the current retirees; subsequently eliminating all monthly pensions. The next aspect of the plan was to convert the current defined benefit monthly pension/lump sum plan to a defined contribution. Under the current defined benefit plan, the City of Columbia Heights guarantees a certain benefit to retirees. Under a defined contribution plan, the City commits a certain dollar amount to the plan on an annual basis, and the benefits retirees receive at the time of retirement are based on the funds available in the plan. This type of plan is more comparable to other state pension plans and removes the City from the unknown liability of guaranteeing a specific benefit for the life of the retiree. At the present time, the current by-laws have been rewritten with the assistance of Krista Kay Boston, a private attorney who worked for several years in the pension division of the State Auditor's office. One of Ms. Boston's specialties at the present time under private employment is in the area of fire relief associations. Based on this and the recommendation of Brian Rice, the attorney who aided us previously, Ms. Boston was contacted to rewrite the by-laws. She currently has rewritten the by-laws to incorporate all of the requirements and changes in state statutes, and to place a provision in the by-laws for a defined contribution type pension plan. The way the proposed by-laws are written, the only funds going into the plan on an annual basis are the aid the City receives from the state of Minnesota that is collected on insurance premiums specifically for fire relief association pensions. The by-laws do not provide for any additional contribution on the part of the City. The current amount of aid that is received on an annual basis for this purpose is $54,482. The current proposed by-laws still designates the City Council as the Board of Trustees. The attached copy of the by-laws shows the changes that were discussed at the work session. Red lettering are items that were changed prior to the work session; blue lettering are items that were changed based on the discussion at the work session. In addition, we have attached a letter from Krista Kay Boston outlining the changes that were made as a result of the City Council work session. Board of Trustees Motions (to be approved when the Board of Trustees meeting is called to order): RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt the resolution adopting new by-laws of the Columbia Heights Fire Department Relief Association, Volunteer Division. W E:dn/9709111 COUNCIL ACTION: RESOLUTION NO. 97- 53 BEING A RESOLUTION ADOPTING THE NEW BY-LAWS FOR THE COLUMBIA HEIGHTS FIRE DEPARTMENT RELIEF ASSOCIATION, VOLUNTEER DIVISION WHEREAS, the City Council of the City of Columbia Heights established a committee of the Council to meet with the Board of Examiners of the Volunteer Fire Relief Association to review pension and by-law concerns and; WHEREAS, it was the joint recommendation of this group to adopt new by-laws which comply with State requirements and; WHEREAS, it was the joint recommendation of this group that the new by-laws provide for a defined contribution pension plan; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the City of Columbia Heights Volunteer Fire Relief Association that the attached by-laws be adopted covering the Columbia Heights Fire Department Relief Association, Volunteer Division. Passed this Offered By: Seconded By: Roll Call: day of ,1997 Joseph S. Sturdevant Jo-Anne Student, Council Secretary 9709111 October 4, 1997 Rick Lange First Community Credit Union 843 40th Avenue N.E. Columbia Heights, MN 55421 By facsimile: 788-7724 RE: Changes to Bylaws Dear Mr. Lange: I have revise several provisions of the bylaws per the request ofthe Board ofTrustees. I suggest the following changes: · Revise Section 7 of Article III: Add the following sentence at the end - "The fire chief of the Columbia Heights Fire Department shall, annually, provide a ee~fication to the Board of Truste .~ that includes each members months of active service for the prior year. The active service computation and certification shall be consisted with this Section and Section 6 of this Article and the rules and regulations of the fire departmcnl.' · Add new section 8 to Article IV: Conduct of Meeting of Members: Subject to the following, and where not inconsistent with state statute, meetings of the members shall follow Roberts Rules of Order, Revised [you may want to insert edition used]: 1. The chair of the meetings shall have absolute authority over matters of procedure and there shall be no appeal from the ruling of the ohair. If the chair, in his absolute disereti~ deems it advisable to dispense with rules ofparliarnentary procedure as to any one meeting of'members or part thereof, the chair shall so state and shall olcarly state the rules under the meeting or appropriate part thereof shall be oonducted. 2. If disorder should arise which preveaxtseontinuation of the legitimate business of the -meetings, the chair may quit the chair and announce adjournment of the meeting; and upon his so doing, the mect~nE is ~n~nediately adjourned. (This is generally put into place to prevent a coalition of people from taking over a meeting.) · Revise Section I of Article XWIII: Revise the following sentence -...shall be given two prior readings of the same amendment at a regular or special meeting not than sixty-one (61) and thirty-one (31) days respeofiv¢ly, next preceding that upon which such amendment or amendments are acted upon, and that a notice be sent to each Trustee not less than ten (10) days prior to such meeting. (please note that the articles of incorporation should be amended to allow for the membership to amend the bylaws. I have attached a sample provision you can use.) · I have also read the bylaws in their entirety and have the following suggestions: 1. You probably already knowthis but just in case, make sure to take the footnot~ out. 2. I did a search and replace before I sent them to you and replaced .reliefassodation with volunteer division. You may want to read through one more time and ensure that you want the t~,, "volumeer division" instead of relief association. E.g. ~heok seaion one of Article II at the end of the paragraph. Should this be "a&sc~iation"? Even if the special law refem to the volunteer division, its okay to use the term "association" to refer to the eaxt~orate body. I! may make more sense to the member who is reading the bylaws. 3. Section 15: I would reword to - Imaetive Member: ~A person who was a member of the Association and of the Fire Depanmem who has terminated from the Fire Departmem, and who has not completed the minimum service requirements for a retirement pension as required by Mixm. Stat. §424A.02, SubcL 4 and section 6 ofthls Article." 4. Section 17: I would reword to - Disabled Member: 'A member who has refired from the Fire Department thai meets the requirements ofSeaion E of Article XII, and who has not yet received the full disbursement from his or her account." · Finally, chapter four of the MAP, AC handbook recently came out. It has a sample continuing education plan that the board of trustees may want to review, revise and consider adopting. It has been pleasure to work with you. If you have questions about any of this information, or need any other assistance in the future, please feel free to e, ontaet me at (612) 578-9785. Warmest regards, [original with signature sent by mail] Krista Kay Boston, ARa, ney at Law Change to articles: Se~ion [number] The power to adopt, amend or repeal the Bylaws of this corporation is reserved to the Mernbe~. The procedure for amendment of the bylaws shall be as siat~d in the Bylaws of the association. If'the directors initiate an amendment, proper notice of the proposed amendment must precede the meetings of the members at which the reading of the amendments shall occur and at which the amendment will be considered. The notice must include the substance of the proposed amendment.