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July 7, 1997 Work Session
NOTICE ADMINiSTRATION OF COUNCIL WORK SESSION Mayor Joseph Sturdevant Councilmernbers Donald G. Jolly Meg Jones Gar), £. Peterson Robert W. Ruettimann City Manager Walt Fehst Notice is hereby given that a Council Work Session is to be hem in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of' CITY COUNCIL, CITY MANAGER AND CITY STAFF Date of Meeting: MONDAY, JULY 7, 1997 Time of Meeting: 7:00 P.M. Location of Meeting: CITY HALL CONFERENCE ROOM Purpose of Meeting: COUNCIL WORK SESSION AGENDA Finalization of Remodeling in the Finance Department and Administrative Office A rea Purchase of Motorola Modem Converters from Capital Improvement Budget Animal Control Contract Renaming of Park in Honor of Officer Curt Ramsdell Installation of Gas Lights at Wargo Court Park Change in JPM Management Plan with Regard to B. Y. O.B. Retaining Wall Replacement Projects on State Aid Streets Change in Ordinance or Policy on Residential Drainage Issues Request to Dispose of City Equipment Planned Unit Development (PUD) Concept Review for Crest View Corporation Parking Garage Agreement - Columbia Heights Business Center The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, To make arrangements. (TDD/782-2806 for deaf only,) ~'yor ADMINISTRATION NOTICE OF COUNCIL WORK SESSION Joseph Sturdevnnt Councilmembers Donald G. Jolly Meg Jones Gary L. Paterson Robert W. Ruettimann City Manager Walt Fehst Notice is hereby given that a Council Work Session is to be held in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of' CITY COUNCIL, CITY MANAGER AND CITY STAFF Date of Meeting: MONDAY, dULl" 7, ]997 Time of Meeting: 7:00 P.M. Location of Meeting: CITY HALL CONFERENCE ROOM Purpose of Meeting: COUNCIL WORK SESSION AGENDA Finalization of Remodeling in the Finance Dep, artment and Administrative Or/ice Area ~/,~ 1~ 0~, ~t~ ~-~'T ~ ~ ~~ [~ Purchase of Motorola Moden] ~o~erters from Ca~it~~~e~//~ Animal Control Contract ~ ~ ~ ~,~ ~ ~.~c ~ ~ ~ Renaming qPark in Honor q Officer Curt Rams~~~~ ~~ Installation of Gas Lights at Wargo Court Park ~" ~ 7~' ~hange in JPM Managgmg~J~~ith~$~g~rdJo B~.B~ ~~~ ~ Retaining Wall Repla~~~e~}~~t~k~~~~ ~ Cfiange in Ordinance o~ ~ential Drainage Issues . ~ ~ Pllnn~t ~v~~f~3UD) Concept R¢~ )J;~rest View~~ra~_~j ParMng Garage Agreement - Columbia Heights Business Center ~'/ The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, To make arrangeznents. (TDD/782-2806 for deaf only) CITY COUNCIL LETTER / ' Meetin~ of: July 14t~', 1997 AGENDA SECTION: ORIGINATING,,,, ~DE~T': CITY MANAGER NO: FINANCEL~,~-~'~ APPROV AL ITEM: Finalization of remodeling in the BY: WILLIAM ELRITE BY: Finance Depa~hx-~ent. DATE: DATE: NO: Under prior city managers, Stuart Anderson and Patrick Hentges, some remodeling in the Finance Department was done in an attempt to better accommodate the large number of people in this work area. One of Patrick Hentges' final suggestions was to put windows in the rear of the Finance Department in the same style and design as the rest of City Hall. These windows would allow light into the rear of the department and give it a larger appearance. On the outside of the building, they would blend into the three brown painted areas the same as the two windows on that end of the building currently do. It should provide an appealing .exterior appearance as well as a beneficial interior appearance. Quotes were sought on this and the City received basically two quotes for the removal of the block and the preparation of the area and one quote for the actual installation of the window frames and glass. The quote for the installation of the three window frames and glass was $795.00. The low quote for the masonry wall preparation and installation of sills and finish work was $4,229.00, putting a to'tal cost of the complete installation of the three windows at $5,024.00. This was included in the 1997 budget in fund 411 in the amount of $6,000.00. In addition to the windows in the Finance Department, it would be beneficial to add a window in the Administration area for the same reasons as stated for the Finance Department. Doing this would increase the cost by $1,543, bringing the grand total to $6,567.00. It is staff's recommendation to proceed with this work to further enhance the Finance Department work area and the Administrative work area. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Rak Construction and Glass Masters Inc. for the installation of three windows in the NE wall of the Finance Department and one window in the Administration area. WE:dh 97062403 COUNCIL ACTION: COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Walt Fehst, City Manager Thomas M. Johnson, Chief of Polic'e~ ~ ~) Work Session Item: Purchase of Motorola Modem Converters from Capital Improvement Budget June 27, 1997 In 1997, the department budgeted for two lap top computers and two Motorola converters in the capital improvement portion of the budget. The total amount budgeted is $12,400. Because we were successful in securing a federal block grant which included lap top computers, we would like to change our purchase from the capital improvement budget to three Motorola converters at a cost of $3,200 each or $9,600 total plus tax and drop the request for the lap tops. It should be noted that our only source for these converters is Motorola, since they control the Anoka County dispatch center and equipment. We have found in the past that it can take four to six months to obtain these converters from Motorola. The item is also not offered on the Hennepin County or state bid. By using our federal grant funds to purchase the lap tops, we will save approximately $2,800 in the capital improvement budget. It will also allow us to place three lap tops in the squads and take advantage of their dual functionality. TMJ:mld 97-256 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Walt Fehst, City Manager Thomas M. Johnson, Chief of PoliceC~KTO Item for Work Session May 23, 1997 I have received and reviewed our animal control contract with North Metro Humane Society. The contract calls for some very minor changes, which I will list below: In the past, the first day of boarding has been free. This practice will change and all days--beginning with day one--will be charged the $10 daily fee. The minimum monthly contract fee will be $500. In the past, our monthly fees have been well over this amount. The transportation fee went from $32 to $36. We have budgeted for the changes listed in the 1998 Police Department budget. I have attached a copy of the contract to this memo. Please put this on the next Council work session for discussion. TMJ:mld 97-202 Attachment ANIMAL CONTROL COST GREATER ANOKA COUNTY HUMANE SOCIETY 1996 ANIMALS * # OF ANIMALS CLAIMED AMOUNT OF BILL January 8 3 $548.00 February 9 2 $783.46 March 9 3 770.88 April 17 5 1237.99 May 9 1 949.44 June 12 3 938.05 July 20 10 1132.65 August 9 3 648.75 September 11 5 835.03 October 9 1 866.33 November 12 1 1301.49 December 10 2 808.55 Total 135 39 $10,820.62 * Total live and dead animals NORTH METRO HUMANE SOCIETY 1411 Main Street, Coon Rapids, Minnesota 55448 (612) 754-1642 May 10, 1997 Because of current space and financial problems being faced by the North Metro Humane Society, the following changes have been authorized by the Humane Society Board of Directors for the proposed 1997-98 impound contracts to begin August 1, 1997. Basic Services 4. Boarding up to five days In past years, the Humane Society has provided one day of boarding at no charge and was billing for a maximum of four days. In the 1997-98 contracts, the practice of one free boarding day will be dropped and the maximum number of billable boarding days will be five, as indicated in previous contracts. Collection of License Fees This section will be eliminated from the 1997-98 contract because the Humane Society never provided this service. IV. Compensation The basic fee structure will remain the same with the exception of D. Transportation Fee (explained below). However, the minimum monthly contract fee will be $500.00. Ifa city's individual fees for impound, boarding, etc., are less than $500 in any given month, the city will receive a bill for $500 with the individual monthly analysis sheet. Do Transportation Fee The current practice of charging by distance of the city from the Shelter' will continue. However, the cost in each of the categories will increase by $4.00. It is unfortunate that space and funding problems require us to make these changes. If you have any questions or comments regarding the changes, I will be away from the office until May 29, 1997, but will be happy to respond to your concerns when I return. During the last half of 1997, the North Metro Humane Society will be forming a new committee to review our impound contracts related to specific identifiable costs for provision of these services. The obvious intent is to develop a rationale for long term contract proposals which simplif5, the monthly billing and provide justification and clarification for any modifications in service fees. It is our intent and hope to continue to offer impound services for communities in the Greater Anoka County area with fees that more clearly delineate our costs for good care and maintenance of the impounded animals while they are at our Shelter. Sincerely, Giles Kobilka Executive Director Nort Metro Humane Society CONTRACT THiS CONTRACT, MADE AND ENTERED INTO THIS/ -- DAY OF ~,~'~? SOCIETY" AND THE CITY OF ~-~/~_,~ · H:R~INAFTER- - REFERRED TO AS "MUNICIPALITY". ---~= RuE CONTROL Wn ........... MUNICIPALITY IS IN NEED OF ANIMAL SERVICES, AND WHEREAS, THE HUMANE SOCIETY IS QUALIFIED AND WILLING TO PROVIDE SUCH AN ANIMAL CONTROL PROGRam· AND WHEREAS, THE MUNiCiPALiTY WISHES TO PURCHASE THESE SERVICES FROM THE HUMANE SOCIETY iN ACCORDANCE WITH THIS CONTRACT; THEREFORE, N~.¢,,mm~=-"==n~iON~_-.-....- CF ;'HE MUTUAL HEREIN, *~' ~S AGREED AND UNDERSTOOD .-.S FOLLOWS: EASiC SERVICES ~-.'iiE ~:u'.~..~......_ SOCIETY AGREES ~ .... PROVIDE ~'-'~'_ FOLLOWING SERVICES: i. SHELTER FOR ANIMAL DROP-OFFS ON A 24 HOUR BASIS. PICK UP AND TRANSPORT ANIMALS TO THE SHELTER ON WEEKDAYS FROM !:00 PM TO 4:00 PM EACH DAY AND ALSO ON WEEKENDS FROM 1:00 PM TO 4:00 PM DEPENDING ON STAFF AVAILABILITY. RESPONSES TO REQUESTS FOR PICKUPS AND TRANSPORT WILL BE HANDLED IN THE ORDER IN WHICH THEY ARE RECEIVED AT THE SHELTER. INDIVIDUALS MAKING THE REQUESTS WiLL BE ADVISED OF THE APPROXIMATE TIME WHEN PICKUP WILL BE MADE. ANIMAL EXkMINATIONS AND VETERINARY CARE (WITHIN THE SCOPE OF OUR ABILITIES) AS REQUIRED WHENEVER STAFF IS AVAILABLE. 4. BOARDING FOR UP TO FIVE (5) DAYS. 5. EUTHANASIA AND DISPOSAL OF ANIMAL iF REQUIRED. 1411 Main Street NW, Coon Rapids, MN 55448-1425 (612) 754-1642 III . IV. HANDLE ALL ANIMAL ABUSE/NEGLECT CASES IN THE ANOKA COUNTY AREA IN COOPERATION WITH MUNICIPAL OFFICIALS WHEN NECESSARY. RESPONSIBILITIES OF THE MUNICIPALITY THE MUNICIPALITY SHALL CALL THE HUMANE SOCIETY FOR PICK-UP OF ANIMALS DURING NORMAL BUSINESS HOURS, AS SPECIFIED ABOVE, OR WILL TRANSPORT ANIMALS TO THE SHELTER ON A 24 HOUR BASIS. AFTER NORMAL BUSINESS HOURS, THE MUNICIPALITY SHALL OBTAIN TREATMENT FOR INJURED ANIMALS THAT ARE IN A LIFE-THREATENING CONDITION. THE HUMANE SOCIETY WILL PICK UP ANIMALS AS SOON AS POSSIBLE AFTER TREATMENT. COMPENSATION THE MUNICIPALITY SHALL PAY THE HUMANE SOCIETY THE FOLLOWING FEES: A MiNiMUM MONTHLY FEE OF $500.00. ARE AS FOLLOWS: SPECI~ CHARGES S'~'--~l~ CHARGE ~' ' ~ AN ~ ~ ....... OF A ..4POUND _EH: ADMiN $32.00 PER ANIMAL FOR THE FIRST £'A¥ CF IMPOUND. BOARDING FEE: c!0.00 PER DAY, Pr= Az~M~, FOR EACH DAY AFTER '.H= FIRST DAY OF iMPOUND QUARAMTINE FEE: iN ADDITION TC THE REGULAR BOARDING FEE, $5.50 ~ER DAY, PER ANIMAL, FOR ALL ANIMALS WHICH MUST BE QunRAN.~Nm~. Z o TRANSPORTATION FEE: FLAT CHARGE PER CITY. VET SERVICES FEE: $32.00 PER HOUR. F. EUTHANASIA FEE: $ .35 PER POUND DISPOSAL. G. VACCINATION FEE: $3.00 PER ANIMAL H. EUTHANASIA SOLUTION FEE: i CC $3.80, EACH ADDITIONAL .5 CC PLUS .08. THE MUNICIPALITY WiLL NOT BE CHARGED THOSE COSTS RECOVERED FROM PET OWNERS. CHARGES FOR SERVICES: WITHIN THIRTY (30) DAYS MONTHLY CLAIMS BY THE MUNICIPALITY. SHALL BE PAID MONTHLY OR AFTER SUBMISSION OF THE HUMANE SOCIETY TO THE V. COMPLIANCE WITH LAWS IN PROVIDING ALL SERVICES PURSUANT TO THIS CONTRACT, ~HE HUMANE SOCIETY SHALL ABXDE BY ALL STATUES, ORDINANCES, RULES AND REGULATIONS PERTAINING TO OR REGULATING THE PROVISION OF SUCH SERVICES, INCLUDING THOSE NOW IN EFFECT AND HEREINAFTER ADOPTED. VI. AUDIT DISCLOSURE AND RETENTION RECORDS THE HUMANE SOCIETY AGREES TO MAKE AVAILABLE TO DULY AUTHORIZED REPRESENTATIVES OF THE MUNICIPALITY AND, EITHER THE LEGISLATIVE AUDITOR OR THE STATE AUDITOR, FOR THE PURPOSE OF AUDIT EX~MINATiON PURSUANT TO MN. STAT. i68.06, ANY BC©KS, DOCUMENTS, PAPERS AND RECORDS OF THE HUMANE SOCIETY THAT ARE PERTINENT TO THE HUMANE SOCIETY'S PROVISION OF SERVICES HEREUNDER. THE HUMANE SOCIETY FURTHER AGREES TO MAINTAIN ALL SUCH REQUIRED RECORDS FOR THREE (3) YEARS AFTER RECEIPT OF FINAL PAYMENT AND THE CLOSING OF ALL OTHER RELATED MATTERS. Vil. 12~SURANCE THE =-r~u:~= SOCIETY SHALL PURCHASE, ~u-w=u-w r~! FZ~ FORCE EFFECT DURING THE TERR OF THi= CONTRACT, AND PROVIDE PRCCF CF THE FCLLOWiNG iNSURANCE COVERAGE: WORKER'S COMPENSATION: COVERAGE AT STATUTCRY LiMiTS AS PROVIDED BY THE STATE OF MINNESOTA. COMPREHENSIVE GENERAL LiABiL!TY~ COVERAGE ~HA~ n=.v_ MINIMUM LIMITS OF $!,000,000 PER OCCURRENCE, COMBINED SINGLE LIMIT FOR BODILY INJURY LIABILITY AND PROPERTY DAMAGE LIABILITY. C · BUSINESS AUTO LIABILITY: COVERAGE SHALL HAVE MINIMUM LIMITS OF $500,000 PER OCCURRENCE, COMBINED SINGLE LIMIT OF BODILY INJURY LIABILITY AND PROPERTY DAMAGE LIABILITY. THIS SHALL INCLUDE OWNED VEHICLES, HIRED AND NON-OWNED VEHICLES AND EMPLOYEE NON-OWNERSHiP. CURRENT, VALID INSURANCE CERTIFICATES MEETING THE REQUIREMENTS HEREIN iDENTIFIED SHALL BE FILED WITH THE MUNICIPALITY BEFORE THE SIGNING OF THIS CONTRACT. ALL POLICIES SHALL PROVIDE, AND THE CERTIFICATES iSSUED SHALL EVIDENCE, THAT THE MUNICIPALITY WILL BE NOTIFIED IN ~ANC~L~.~!ON WRITING AT LEAST THIRTY (30) DAYS PRIOR TO .~ ~ ~ OR ~ODiFiCATiON OF COVERAGE. VIII. EARLY TERMINATION THIS CONTRACT MAY BE TERMINATED BY EITHER PARTY, WITH OR WITHOUT CAUSE, UPON THIRTY (30) DAYS WRITTEN NOTICE, DELIVERED BY MAIL OR IN PERSON, TO THE OTHER PARTY. FOR PURPOSES OF SUCH NOTICE, THE ADDRESSES OF THE HUMANE SOCIETY AND MUNICIPALITY ARE AS FOLLOWS: GILES KOBILKA, EXECUTIVE DIRECTOR NORTH METRO HUMANE SOCIETY 1411 MAIN STREET COON RAPIDS, MN 55448 CITY CLERK/MANAGER CITY OF: IX. MODIFICATIONS ANY MATER~AL ~r~mi~NS MOD!~'!CAT ONS OR V~.R_=.._ON- TE~MS OF THiS CONTRACT SHALL BE VALID A~D ENFORCEABLE ONLY WHEN THEY ..AV- BEEN REDUCED TO WR TING AS A~ ~ENDMENT AND SIGNED BY THE PARTIES. AGREEMENT z.' iS UNDERSTOOD AND AGREED BY THE PARTIES THAT THE ENTIRE .ARmieS IS CONTA2NED HEREi?[ AHD ThAT THE AGREEMENT OF THE m ....... - .... CONTRACT SUPERSEDES ALL ORAL A,3REE~E~TS ~-,~ J:~ ..... BETWEEN 'iH= PARTIES RELAT..~ ........ ~ ~'nm SUBJECT btAU_'ER~ ~ HEREOF AS ._3~ PREVIOUS AGREEMENTS WELL AS THE HUMANE SOCIETY AND THE MUNiC!PALSTY. THE ?ARTiSS HERETO ,REVOKE ANY PRIOR ORAL OR WRi~m-~'~.a~, AGREEMENTS =~=u---,,~:~ THEMSELVES AND AGREE THAT THiS CONTRACT iS THE ONLY AND COMPLETE AGREEMENT REGARDING THE SUBJECT HEREOF. HUMANE SO, CIETY · ~ ~ CITY OF BY: TITLE: BY: TITLE: BY: DATE: Public Works Department Worksession Discussion Item Worksession date: July 7, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Renaming a park to honor Officer Curt Ramsdell Background: Columbia Heights Officer Curt Ramsdell was killed in the line of duty on July 30, 1977. A ceremony honoring his memory will be held on the ~ventieth anniversary of this tragic event. Mayor Sturdevant has requested that the Park & Recreation Commission and the City Council consider renaming one of the parks in Officer Ramsdell's memory. Discussion: The Park & Recreation Commission considered the request at their meeting on June 25, 1997. Parks considered for renaming are Edgemoor, Mathaire and Hilltop as all other parks are named for prominent citizens and/or the City's Sister City. Hilltop Park is named for the Hilltop Stables and later golf course in this area. Edgemoor Park is named for Edgemoor Place, which is adjacent to the park. Mathaire Park is named for the subdivision of which it is a part. It is unclear if Mathaire represents a person or not. The owners of the property that became Mathaire were Mulcare, Molan and Dahl. The Park & Recreation Commission recommended that Mathaire be the first choice for renaming if there was not a person connected to the name and that Edgemoor be the second choice. There are no Mathaire's listed in either the Minneapolis or St. Paul phone directories. Requested Action: Staff requests that the Council consider the request to rename a park for Officer Ramsdell and as appropriate indicate which park is to be named. It is intended to place this item on the July 14 Council agenda. City of Columbia Heights Recreation Department TO: FROM: DATE: Walt Fehst, City Manager Park and Recreation Commission Janice McGhee-Fetzer, Park & Recreation Commission Secretary Re-naming of Park June 27, 1997 At the June 25, 1997 meeting of the Park and Recreation Commission, members were advised of a request from Mayor Joseph Sturdevant for a city park to be re-named in honor of slain Officer Curt Ramsdell. The following motion was passed: Motion by Petkoff, second by Foss to re-name either Mathaire Park or Edgemoor Park in honor of Off. Curt Ramsdell with Mathaire Park being considered as the fzrst priority for re-naming, and Edgemoor Park being considered as the second priority for re-naming, with the final decision to be determined by the City Council. All ayes, motion carried. Mayor Sturdevant requested that this issue be presented at a work session and then decided at the next council meeting. The memorial service for Off. Ramsdell is scheduled for Wednesday, July 30, 1997. AdminkRamsdell. Mmo Public Works Department Worksession Discussion Item Worksession date: July 7, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Installation of gas lights at Wargo Court Park. Background: The City has been approached by Rick Zachau, a resident of Columbia Heights and representative of Century 21 Lighting, with regard to the installation of two gas lights at Wargo Court Park. Before the state ban on gas lighting during the energy crisis, there were gas lights in this park. New state legislation allows the use of gas lights if they are equipped with controls to mm the lights off during daylight hours. Century 21 Lighting markets these types of controls. Century 21 Lighting would provide and install two lights in the park, Minnegasco would install the service line and meter and the City would be responsible for trenching in the lines to the lights and the cost of gas and electric service. Century 21 Lighting would be responsible for continued maintenance of the lights. In exchange, Century 21 Lighting would have the ability to direct their potential customers to this location to view the installation. The lights would be similar in shape to the decorative electric lighting that was installed by City Hall. Installation would take place this fall. Discussion: The Park & Recreation Commission at the June 25, 1997 meeting approved a recommendation to the City Council to allow the installation of two gas lights at Wargo Court Park. Requested Action: Staff proposes to place this item on the July 14 agenda. Public Works Department Worksession Discussion Item Worksession date: July 7, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Change in JPM Management Plan with regard to B.¥.O.B. Background: A recent event at JPM involved having the Lion's Club providing a cash bar until 8 P.M. and then the event became B.Y.O.B.. The report from C.S.O. indicates that there will a number of open bottles through out the main hall. The policy states that all brought in liquor bottles must remain within the LaBelle Lounge on or behind the bar. The Commission has determined that there will no longer be allowed any cash bar/open bar arrangements. Discussion: The Commission feels that the term B.Y.O.B. should be eliminated and that only an open bar with the liquor supplied by lessee will be allowed. Requested Action: Staff will be preparing an amended version of the JPM Management Plan and Rental Policy eliminating the term B.Y.O.B. and defining what constitutes an open bar. The amended policy will present to the Council for approval when completed. Public Works Department Worksession Discussion Item Worksession date: July 7, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Retaining wall projects on State Aid Streets Background: Staff has identified several existing retaining walls on State Aid streets that should be replaced due to .age or condition. Discussion: State Aid rules allow for the use of State Aid cons~action funds for construction of retaining walls on State Aid streets where there is a need. The following are the walls that staff is currently consldenng replacing: Scheduled for construction in 1997: 1316 44th Avenue 1320 44~ Avenue 1328 44~ Avenue 4001 Arthur Street (if conflicts with adjacent property can be resolved) Scheduled for survey in 1997 and construction in 1998: 1306 44th Avenue 3857 Van Buren (wall is on 39th Avenue side) Requested Action: Staffwill be submitting the plans for the 1997 construction season projects to State Aid for revie~v and approval soon and to the Council for authorization to seek bids within the next six weeks. Public Works Department Worksession Discussion Item Worksession date: July 7, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Residential Drainage Issues Background: Section 9.117(6) of the City Code covers drainage issues. This section reads: "No land shall be developed and no use shall be permitted that results in water mn-off causing flooding or erosion on adjacent properties. Such mn-off shall be properly channeled into a storm drain, water course, ponding area or other suitable facility." The Engineering Department responds several 'times a year to complaints by residents of runoff from adjacent properties. Most of these complaints are due to changes made recently by an property owner that has caused the direction or amount ofrunoffto change. Typically, staffwill attempt to meet with all the involved parties and reach a suitable solution. These instances are within the letter of the Code. More and more frequently, staff is asked to respond to complaints that are not the result of recent changes, but are years or decades old and generally come to a head because of animosity between neighbors. Some of these instances are as simple as a resident not cleaning out their gutters often enough to satisfy their neighbors. On two occasions, the complaints have involved neighbors complaining about drainage patterns between homes that have been in place for decades and now ~that the husband of the higher home has died, the next door neighbor is reporting the problem to the City. In one of these instances the Engineering staff spent months trying to reach a solution, including mediation that failed. The dispute ended up in court. Discussion: Staff feels that the City should only get involved if the runoff problem is due to recent changes in the grade or impermeable surface area. Long term neighbor disputes or existing conditions that all of sudden become a matter of dispute between to neighbors should be handled by referring the parties to mediation services or civil litigation. Requested Action: Based on the opinions of the Council on this issue, staff will prepare a policy for handling drainage complaints for review by the Council. CITY COUNCIL LETTER Meeting of: July 14, 1997 AGENDA SECTION: NEW BUSINESS ORIGINATING CITY iNTOE'~4 :~~-~/-f--~.,.~U,..,4 ~" DEPARTMENT: MANAGER'S · c.-.~/~/-~/- BY: JEAN KUEHN BY: NO: DATE: June 30, 1997 DATE: The acquisition of the hard wired microphones has made it unnecessary to retain all of the wireless microphones we currently have. Also the new Mackie 16 mixer has replaced the IRP 41 mixer module functions. We had a total of 12 lapel/lavaliere style microphones plus the larger podium microphone. Two of the older microphones are in poor working order and are of little value. One of the newer microphones has been transfered to our Police department for use with their surveillance equipment, since it is compatible with that equipmen't. It is our intention to keep five (5) of the lavaliere microphones, as well as the hand-held podium microphone. Training and other uses of the Council Chambers could be enhanced with the use of these microphones. All six of the microphones to be retained are in the newer group that were purchased by Meredith Cable Company in 1995. Only one of the microphones to be offered for sale, is of the newer group. The microphones recommended for sale are: Shure L3 180.400-#3 Shure L3 182.200-#4 Shure L3 183.600-#5 Shure L4 171.905-#6 The IRP 41 mixer was acquired three years ago when the equipment was reconfigured by the Cable company. The Mackie 16 was purchased along with the hardwired microphones and is better able to handle the mixing needs of these microphones and still allows for the use of the wireless microphones that we are keeping. The disposition of the microphones and mixer was discussed at the June 19,1997 Telecommunications meeting. The Commission recommended that staff request Council approval to sell the above identified microphones and the IRP 41 mixer, through sale or consignment, while insuring that the City obtains the best price for this equipment. RECOMMENDED MOTION: Move to authorize staff to sell through notification, advertisements or consignment, four (4) Shure Wireless microphones mad the accompanying receivers and the IRP 41 mixer. COUNCIL ACTION: ?o. CITY OF COLUMBIA HEIGHTS Date: July 2, 1997 To~ From: Mayor Joseph Sturdevant City Councilmembers Walt Fehst, City Manager Tina Goodroad, Pla~) Re: Planned Unit Development (PUD) Concept Review for Crest View Corporation At the July 1, 1997 Planning and Zoning Conmaission meeting approval was given fora PUD Concept Plan for the construction of a three story, forty unit senior apartment building for people 62 years and older and low to lower income levels. This development is proposed by Crest View Corporation and will be located on the west side of their community campus. At the July 14t~ City Council meeting the Council will be asked to review and approve the Concept Plan, per attached drawing, and a Resolution supporting this approval and the application Crest View is making for the project. During the City Council work session I want to give a brief overview of the project. In the City Council agenda a full report on the Concept Plan will be provided. As the plan is only in concept form not all the information and plans are prepared. The objective of a Concept Plan review is to provide an overview to the Planning and Zoning Commission and City Council of the layout of proposed construction, relation to the site and existing features, type of architecture, existing physical features, etc. More developed plans including grading/drainage, landscaping plans, building elevation drawings, etc will be presented at the Preliminary and Final PUD stages. If the grant is approved and funded we can expect Preliminary Plan Review in early fall. Crest View Corporation is also requesting evidence of support for the proposed 40 unit apartment building. Crest View Corportion is applying for a Capital Advance Grant from the HUD 202 program which will fund the construction of the building. In that application support for the project through the adoption of a Resolution by the Planning and Zoning Commission and City Council is necessary. The Resolution states that the project is consistent with the Comprehensive Plan as the Comp Plan has this land designated for high density residential development and the zoning of R-3, multiple family residential, is appropriate for this use. The Resolution also states that Concept Plan approval is made subject to submission and approval of Preliminary and Final PUD plans. Attached to this memo is the Resolution approved by the Planning and Zoning Commission, the land use map from the Comprehensive Plan highlighting the High Density Residential Designation and a Zoning Map highlighting the R-3, Multiple Family Residential designation. If there are any questions I can answer them at the work session. Otherwise, the Resolution and Concept pLrD Review will be on the July 14t~ agenda. Thank you. cc: Ken Anderson, Community Development Director RESOLUTION NO. 97- RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL FINDING THE PROPOSED FORTY UNIT SENIOR APARTMENT BUILDING TO BE CONSTRUCTED BY CREST VIEW CORPORATION TO BE CONSISTENT WITH THE PLANS OF THE CITY. WHEREAS, the Columbia Heights City Council has reviewed Concept Plans for Planned Unit Development (PUD) approval for the proposed construction of a forty unit, low income senior apartment building to be constructed on the west end of the Crest View Corporation Community Campus to determine their consistency with the general plan for development of the City of Columbia Heights as a whole. WHEREAS, the Columbia Heights Planning and Zoning Commission recommended to the City Council approval of the Concept PUD Plans. WHEREAS, project implementation of the Crest View Corporation's Concept Plans are subject to submittal and approval of an application for a Capital Advance Grant from the HUD 202 program which will fund the construction of the forty unit low income senior apartment building. WHEREAS, the Columbia Heights City Council has given a favorable review of the Concept Plans for the PUD approval process subject to submission and Preliminary and Final PUD approval of drainage and grading plans, campus parking plans, landscaping plans and building elevation drawings. WHEREAS, the Columbia Heights City Council enthusiastically supports Crest View Corporation's efforts in submitting an application for a Capital Advance Grant from the HUD 202 Program and their continued desire to provide quality senior housing for low income individuals and families. NOW, THEREFORE, BE IT RESOLVED by the Columbia Heights City Council that the Concept Plans are found to be consistent with the general plans for the development of the City of Columbia Heights. BE IT FURTHER RESOLVED that the Staff be directed to forward this resolution adopted by the City Council to the Chief Executive Officer of the Crest View Corporation for inclusion and submittal with said application for a Capital Advance Grant. Passed this 14th day of July, 1997 Mayor Joseph Sturdevant Jo-Anne Student, City Council Secretary RESOLU~I~ON NO. 97-02 RESOLUTION OF TH]E COLUMBIA HEIGHTS PLANNING AND ZONING COMlXfiSSION FINDING THE PROPOSED FORTY UNIT SENIOR APARTNtENT BLr[LDING TO BE CONSTRUCTED BY CREST VIEW CORPORATION TO BE CONSISTENT WITH THE PLANS OF THE CITY. WHEREAS, the City of Columbia Heights Planning and Zoning Commission has reviewed Concept Plans for Planned Unit Development (PUD) approval for the proposed construction of a forty unit, low income senior apartment building to be constructed on the west end of the Crest View Corporation Community Campus to determine their consistency with the general plan for development of the City of Columbia Heights as a whole. WHEREAS, project implementation of the Crest View Corporation's Concept Plans are subject to submittal and approval of an application for a Capital Advance Grant from the HLrD 202 program which will fund the construction of the forty unit Iow income senior apartment building. WHEREAS, the City of Columbia Heights Planning and Zoning Commission has given a favorable review of the Concept Plans for the PUD approval process subject to submission and Preliminary and Final PUD approval of drainage and grading plans, campus parking plans, landscaping plans and building elevation drawings. NOW, TI-I~EREFORE, BE IT RESOLVED by the Planning and Zoning Commission that the Concept Plans are found to be consistent with the general plans for the development of the City of Columbia Heights and the Commission hereby recommends their approval. BE IT FURTHER RESOLVED the Commission recommends approval and that this recommendation for approval be forwarded for review and consideration by the City Council of the City of Columbia Heights, BE IT FURTHER RESOLVED that the Staffbe directed to forward this resolution and resolution adopted by the City Council to the Chief Executive Officer of the Crest View Corporation for inclusion and submittal with said application for a Capital Advance Grant. Passed this 1st day of July, 1997 Marlame Szurek, Ch,ak~ ATTEST.: ~// - Jl Il: --) 'P^IEi JlO~eeol:f :3: L. fl.. LL ].OOJIS ~ ?..~ R ~tuO m ..... a: CL. q' LMm O. IL q: LMIL, Z 0 Z o ~ .~3 I(11~1:1 :!0 A.tlD Crest View Corporation intends to apply for a HUD 202 grant which will provide supportive housing for the elderly, which is defined as people who are 62 years of age and older. We intend to apply for 40 units and to build the new building on the west end of the Crest View Community campus. The HUD 202 program is a capital advance program, which means that if Crest View is awarded the grant, we will receive the capital, based on HUD limits, to build it. Our financial obligation is $10,000, which needs to stay in the project for a period of three years. The HUD 202 program requires that tenants pay one-third of their income towards rental of the apartment. The income eligibility limits for this program are $20,050 for one person and $22,900 for two persons The HUD 202 program is a wonderful addition to our campus and due to the fact that we already have so many services in place, it makes it convenient for the tenants who would live in the new building. One of the areas emphasized in the application is the availability of services for tenants. It is also a wonderful addition to Columbia Heights due to the number of people over the age of 62 in need of housing that is affordable. The fact that a tenant will only pay one-third of their income makes this project affordable for people on lower fixed incomes. The housing need, which is defined as substandard or a household that is paying more than 30% of their income for rent, in Columbia Heights is as follows: One person renters with a housing need age 65 - 74. 86 households Two person renters with a housing need age 65 - 74. 21 households One person renters with a housing need age 75 and older. 197 households Two person renters with a housing need age 75 and older. 9 households The total housing need for Columbia Heights is 313 households. The median income for people 65 - 74 in Columbia Heights is $21,511. The median income for people 75+ in Columbia Heights is $12,923. The Crest View Corporation Board of Directors approved moving forward with applying for the grant. The application is already in process and should be completed prior to the HUD deadline, which is July 28, 1997. CITY OF COLUMBIA H~.IGHTS COMMUNITY DEVE~A)PMENT DEPARTMENT TO: Honorable Mayor Sturdevant City Councilmembers Walt Fehst, City Manager Jim Hoeft, City Attorney Steve Bubul, Kennedy and Graven, Chartered FROM: DATE: July 3, 1997 Kenneth R. Anderson, Community Development Director PARKING GARAGE AGREEMENT FOR COLUMBIA HEIGHTS BUSINESS CENTER, 3989 CENTRAL AVENUE N.E. On Tuesday, July Ist, staff received a phone call from Gordon Awsumb of the Columbia Heights Business Center. Mr. Awsumb reported that he was appreciative of the efforts of both the City Council and EDA in approving the Assignment of Parking Agreement and Waiver and Release Agreement. He also indicated that the lender's counsel is requesting additional documentation in the form of an estoppel certification or subordination agreement. Therefore, the loan application has not closed until such time as the additional documentation is executed. Currently Mr. Awsumb's legal counsel is drafting the form of the estoppel certifica- tion. This certification is essentially an administrative document which merely recites existing facts and certifies that none of the existing agreements are in default. This may be signed by administrative staff and is very routine in nature. It will be the responsibility of Mr. Awsumb's legal counsel to confirm this will be sufficient to meet the lender's requirements. The alternative document which may be required is the subordination agreement. This agreement is a more formal agreement which may be required by the lender, but is also a very routine agreement for a commercial project financing of this type. This agreement essentially states that if there is some provision of the current agreement for maintenance of the ramp which is not performed and creates a default, the lender wants the subordination agreement in place which will allow them an opportunity to cure the default (but only within the same time lines specified in the original agreement). In short, the subordination agreement will specify that the lender may assume the same rights and obligations currently provided to the developer/owner. By way of updating the City Council, we have scheduled this item on the July 7, 1997 City Council Work Session agenda. Our approach will be to administratively execute the estoppel certification subject to our legal counsel's consent and approval as to form and content. We will provide a copy of the estoppel to the Council at the work session meeting. In the event the lender may still require the more formal subordination agreement, this will require review and approval by the City Council and EDA at the July 14 and 15 regular meetings, respectively. Staff will insure that a full and complete copy of the subordination agreement and all exhibits are provided when the regular meeting agenda's are distributed~ i.e. Wednesday evening. No action will be requested unless information is first included in the Council packet! Please note that Council action may not be necessary if the estoppel certification is acceptable to the lender. Again, these documents are~ considered to be routine in nature. This is particularly true for the lender given 1) the ramp is a public ramp, 2) there is no revenue stream derived from the ramp, and 3) the entity assigned the management rights by the agreement is really not important. It is very much in the City's and EDA's best interest for the property owner to obtain the proposed refinancing. It is in this spirit that staff and' legal counsel will continue to work to protect the public interest, while also facilitating the refinancing. I encourage you to contact me at your earliest convenience if you have any questions. Happy Independence Day~ c: File ken/memo FROM LEONARD, O' BRIEN. WILFORD. SPENCER. & GALE (~ON) 7. PARKING ESTOPPEL CERTIFICATE 7' 97 15:~0/ST. 16:19/fi',10. 4261057518 P 2 THIS PARKING ESTOPPEL CERTIFICATE (this "Certificate") is made as of July ,1997, by the CITY OF COLUMBIA HEIGHTS, Minnesota (the "City"), whose address ~s fg~ 40th Avenue NE, Columbia Heights, Mi,mesota 55421, in favor of MIDLAND LOAN SERVICES, L.P., a Missouri limited partnerstfip ("Lender"), having its principal place of business at 210 West 10th Street, 6th Floor, Kansas City, Missouri 64105. A. Lender has agreed to make a loan (the "Loan") to Borrower which will be evidenced by a promissory note in the principal amount of $1,750,000.00 executed by Borrower, as maker, and payable to the order of Lender (the "Note"). The Note wilt be secured by, among other instruments: 1. A Mortgage, Assignment of Leases and Rentals and Security Agreement (the "Mortgage"), executed by Borrower to Lender and encumbering, among other property (real and personal) described therein, the real property and improvements thereon described in Exhibit A attached hereto (the "Office Building Parcel"); and 2. An Assignment of Leases and Rentals (the "Assignment of Leases") executed by Borrower to Lender and covering the Office Building Parcel; and ' 3. Financing Statements (the "Financing Statements") between Borrower, as debtor, and Lender, as secured party, to be filed with the Secretary of State of the State of Minnesota and as a fmtum filings in the real property records of Anoka County, Minnesota (the "Recorder's Office"). The terms "Note", "Mortgage", "Assignment of Leases" and "Financing Statements" as defined and used in this Certificate include all amendments, modifications, partial releases, supplements and extensions thereof or thereto, whether now existing or hereafter entered into. The Note, the Mortgage and the Assi~tmment of Leases and aH other documents, agreements and instrmnents now or hereafter executed by Borrower, Lender or other parties in connection with the Loan are hereinafter called the "Loan Documents". B. The City and Borrower are the current parties to the following agreements (collectively, "Parking Garage Agreements"): 1. the Management Agreement for Parking Facilities and Lease of PluTo Property (the "Management Agreement") dated July 20, 1982, oi-iginally executed between the Housing and Redevelopmem Authority in and for the City of Columbia Heights and Terry Evenson ("Evenson") relating to thc construction and use of a parking garage facility (the "Parking Garage") on certain real property (the "Parking Garage Parcel") described in Exhibit B attached hereto and the lease of certain real property (the "Walkway Parcel"), as described in Exhibk C attached hereto, to Evenson for the FROM LEONARD. O' BRIEN, WILFORD, SPENCER, & GALE tMON) 7. 7'97 16:21/ST. 16:!9/N0. 4261057518 P construction of a pedestrian walkway (the "Walkway") between the Parking Garage and the Office Building Parcel; and 2. the Agreement Between the City of Columbia Heights and Zaidan Holdings, Inc. for the Operation of the Parking Ramp dated June 30, 1988, originally executed between the City and Zaidan Holdings, Inc. ("Zaidan"), as subsequently modified and amended by the Agre~mem for Modification of Management Agreement for Parking Facilities dated February 11, 1991, Originally executed betw~n the City and Zaidan (all collectively the "Operating Agreement"). CERTIFICATIONS NOW TI4g.~ORE, the CitY hereby certifies as folloWs: 1. The "RECITALS" specified above in this Certificate are hereby incorporated into and made a part of this Certificate. 2. A tree and complete copy of each of the Parking Garage Agreements and all assignments, amendments, alterations, supplements or modifications thereto is attached hereto as Exhibit D. None of the Parking Garage Agreements have been assigned, amended, altered, supplemented or modified, except as shown on I~~ The Parking Garage Agreements constitute the entire agreemem between the City and Borrower with respect to the Parking Garage, the Parking Garage Parcel, the Walkway and the Walkway Parcel, and each is in full force and effect and is enforceable against the City and Borrower in accordance with their respective terms. 3. The City is the owner and holder of fee simple title to the Parking Garage Parcel and the Walkway Parcel. Neither the City nor to the best of City's knowledge, Borrower has transferred its interest under the Par~_ng Garage Agreements. 4. The lease of the Walkway Parcel has commenced and the term thereof expires on November 30, 2081, unless sooner terminated or extended pumuant to the terms of the Management Agreement. 5. As of the date hereof, the City and, and to the best of City's knowledge, Borrower are in full performance of all covenants of the Parking Garage Agreements, including, but not limited to, the payment of all rents, charges and amounts due to the City. There is no existing default or claimed default by either the City or, to the best of City's knowledge, Borrower under the Parking Garage Agreements. No event has occurred which, with the passage of time or the giving of notice, or both, would constitute a default by either the City or, to the best of City's knowledge, Borrower under the Parking Garage Agreement~. Neither the City nor, to the best of City's knowledge, Borrower have any existing defenses or offsets against the other party's enforcement of the Parking Garage Agreements, and here are no unresolved ~;~O~£EQNARD. O' BRIEN. WILFORD. SPENCER. & GALE (MON) 7. 7'97 16:22/ST, t6:19/N0. 4261057518 P or pending disputes between the City or, to'the best of City's knowledge, Borrower with respect to the Parkin~ Garage Agreements, the Parking Garage, the Parkin~ Garage Parcel, the Walkway or the Walkway Parcel. 6. Upon the occurrence of any default by Borrower under the terms of' the: Parking'. Garage Agreements, the City shall provide Lender with notice thereof in the same manner in which the City must provide Borrower with such notice under ~e Parking Garage A&n, eeme~. 7. Any notice, copy of notice, request, demand or statement made hereunder shall be in writing, signed by the party giving such notice, delivered to the intended recipients at the addresses set forth in this Certificate (or such other address as may be provided by such recipient to the other parties hereto in writing from time to time), and shall he deemed properly given only if given by one or more of the following: (a) if hand delivered, when actually received; (b) if delivered by a national overnight delivery service, one (I) business day after delivery to such overnight delivery service; and (c) if delivered by U.S. mail, certified with return receipt requested and postage prepaid, three (3) business day depositing the same with the U.S. postal g. This Certificate shall inure solely to the benefit of the Lender and its respective he/rs, legal representatives, successors and assigns. 9. The City executes this Certificate for the benefit of Leader with full knowledge that Lender is relying on this Certificate in maki~ the Loan to Borrower. IN WITNESS WHEREOF, the City has executed this Parking Estoppel Certificate under seal effective as of the day and year ftrst above written. CITY OF COLUMBIA HEIGHTS, a Minnesota municipal corporation Subscribed and sworn to before me thi.~ .,, day of June, 1997 By: Prim Name: Walter Fehst Title: City Manager Notary Public -3- FRO~ LEONARD. O' BRIEN. WILFORD. SPENCER, & GALE (MON) 7, 7' 97 16:2B/ST. 16:19/NO. 4261057518 P 5 EXl:/m~r A Description of the Office Building Parcel EXHmlT B Description of the Parking Garage Parcel EXH1R1T C Description of the Walkway Parcel ~ROM LEONARD. O' ~RIEN. WILFORD, SPENCER, ~ GALE [MON) 7. 7'97 16:2B/ST. 16:19/N0. 42610~7518 P 8 EXERBIT i) . L Copies of All ParkinE Garage Agreements -7- ! I MERCIE & ASSOCIATES I I I I I I i I I I I I I I ! I 4600 OLIVER AVENUE NORTH MINNEAPOLIS, MN 55412 612-529-4668 CELL PHONE: 612-280-0125 After a review of Murzyn Hail and its current policies, Mercie & Associates offers the following proposal which would: 1. Place ail space bookings through on soUrce. 2. Provide better consistency of food quality and beverage services. 3. Provide and control all necessary personnel. 4. Handle all insurance coverage, both liability and product. Return to the City of Columbia Heights 15 % of net food profits and 20% of net liquor profits to the Columbia Heights Lions. Handle ail promotion and advertising and include Murzyn Hail as an aiternadve site in the network of other sites available. Included with this proposal is a sample promotionai brochure covering rental costs, catering capabilities and other pertinent information for hail usage. While operating at the Sheraton Park Place Hotel, I increased revenues by 31% in the first eighteen months. At RiverWay Conference Center, revenues increased by $56,000 in the first year and with North Air Home Association revenues increased over $42,000 from 1995 to 1996. I feel I can increase business sales in your facility to provide the city with more revenue. BY networking I can increase the exposure to the facility and increase corporate, business and sociai levels of usage. I welcome a meeting with ail parties involved and will happily answer all questions related to this proposal. Sincerely, Joe Mercie Mercie & Associates I I I I I I I I I I I I I I I I I I In providing the food and beverage service for Murzyn Hall we are providing the client with an all in one service. Consistency in dealing with guests is better achieved when all aspects such as hall rental, menu selection, and bar needs, are handled through one source. When the same source provides all staffing for banquets, kitchens and bars, the quality of food and service along with costs are kept in better control. At the same time, having the liquor and general liability insurance covered by one source grants greater protection to the City of Columbia Heights. The City of Columbia Heights would keep all hall rental revenues. All residents of the city would continue to enjoy a 35% discount on such rentals, however food for such events would come from Mercie & Associates. All functions that are community service would continue as they presently exist .and our catering is optional for these events. The City of Columbia Heights would receive 15 % of net profits on food events and the Columbia Heights Lions would receive 20% of net profits on liquor events. The City of Columbia Heights would issue a limited liquor license covering events at Murzyn Hall. All insurance liabilities on such would be provided by Mercie & Associates. The sample brochure enclosed gives you an idea of the product used in networking and promotions. Overall, both aspects increase the exposure of the facility, which in turn increases the number of events at your location. The overall goal is to consolidate all services under one umbrella, thereby giving potential clients better service, with more convenience, while increasing sales, decreasing costs, and giving both the City of Columbia Heights and the Columbia Heights Lions revenue in the process. Proposed changes in Rental Fees: Change weekday and weekend rental fee for main hall and LaBelle Lounge to a fiat rate of $550.00. Since the kitchen would no longer be available under this proposal, such fee would be eliminated. Under "Other Fees" leave the damage deposit, security deposit, and CSO fees as they are. Eliminate the fees related to the bar. Eliminate discounts based on time frames, instead, base any discounts on type of event. Residents of Columbia Heights would continue to get a 35 % discount. Audio-visual equipment rentals would be handled by Mercie & Associates. I I i I ! I I i I ! I I i I ! I I MURZYN HALL EVENT POLICIES * All hall rental fees are due at the time of booking. The hall will do set up for your event based on a diagram. If the hall is not clean or properly set when you arrive for your event, please contact the caretaker on duty. The hall will clean up a~ter your event. The hall is not responsible for decorations left behind. All food and beverage must be purchased from the hall and may not be brought into the hall from any outside source by the client or their guests. No food nor beverage may be taken from the hall for any mason due to insurance liabilities by any client nor their guests. The hall reserves the right to remove or exclude any objectionable person or persons from the function or premises without liability. At any time the function is not of the nature initially booked for, the event will be cancelled without recourse. Anyone consuming liquor on city property must be of legal age by state law. Your function will be terminated if minors are consuming alcoholic beverages. Applicable service charge (16% split between hall and staff) and applicable sales tax will be added to all food and host beverage functions. All bars must have a minimum of $250.00 in sales, or a $50.00 bartender fee will' be applied. Payment for all food and beverage events must be arranged for in advance. Ninety days before your event, a 50 % deposit of estimated food & beverage for your event is due. At that time details such as menus, set up, bar needs, time frames, and such are discussed. The balance on such is due, along with guarantees four days before the event by 10 AM. ALL DEPOSITS ARE NONREFUNDABLE ON RENTAL, FOOD & BEVERAGE! Decorating and cake delivery is allowed from 9 AM - 11 AM the day of the event. A specific time must be arranged for in advance. Any lapse in time frames will be charged out at a $50.00 fee. We are not responsible for deliveries beyond that time frame. The client assumes all responsibility/liability for any and all damages caused by either the client or their guests to hall/city property. A damage deposit of $250.00 is required 90 days out with food deposits. * The hall is not responsible nor liable for any lost or stolen items. * Smoking is allowed in designated areas only. I I I I I I I I I I I I ! ! I I I I No gambling or gambling devices are allowed without proper licenses. All decorations, signs, banners, and the like may not be applied in any manner to cause damage to walls, ceilings and floors. No tape or sharp objects are allowed on the wooden floors. Do not drag objects across wooden floors. The wooden board around the perimeter is the only area allowed to be used for the decorating of walls. Four perrnanent hooks in the ceiling are available for use. No decorations can be hung in entrances. Decorations can not be hung in the vicinity of exit signs, no smoking signs, fire alarm boxes, thermostats, or emergency lights. Sand, bird seed, rice, and water balloons are not allowed to be used as part of decorating, or in any part of your event. No open flame candles are allowed. No confetti, nor silly string is allowed to be used anywhere. No smoke machines nor bubble machines are allowed. No sawdust, powders, nor similar materials are allowed on dance floor. The hall will provide a uniformed security officer, at the clients expense. The hall/city will not be liable for its failure to perform this agreement if such failure is due to acts of God, strikes, fire, flood, weather or causes beyond its control, whether similar or dissimilar from the causes enumerated. The customer is responsible and shall reimburse the hall for any damage, loss or liability incurred by the hall by any of the client's guests or any persons or organizations contracted by the client to provide any service of goods before, after, or during the function. The client is responsible for any and all costs incurred for legal actions or attorney fees. This agreement shall be construed and interpreted in accordance with the laws of this state and both parties submit to the jurisdiction of the Court of this State in connection with any dispute arising under this agreement. I have read and fully understand this agreement, and agree to be bound by these terms. for Mercie & Associates Client Signature I I I I I I I i i I I i I I I I I I I Dinner Buffets Mixed green salad or Caesar salad Sliced roast beef: Mashed Potatoes & Gravy Chefs vegetable Rolls & butter $12.50+ + Mixed green salad or Caesar salad Chicken Marsala Rice Pilaf or Baby Red Potatoes Chefs vegetable Rolls & Butter $11.50++ Mixed green salad or Caesar Salad Chicken Kiev Rice pilaf Chefs vegetable Rolls & Butter $11.50++ Mixed green salad or Caesar salad Roast Turkey & Dressing Mashed Potatoes & Gravy Chefs vegetable Rolls & Butter $10.00++ Mixed green salad or Caesar salad Baked Ham Scalloped or Mashed Potatoes Chefs vegetable Rolls & butter $10.50+ + Mixed green salad or Caesar salad Swiss Steak Mashed Potatoes & Gravy Chefs vegetable Rolls & Butter $10.50+ + Mixed green salad or Caesar salad Baked Chicken Plain or Teriyaki Baby Red Potatoes or Mashed Chefs vegetable Rolls & butter $9.50+ + Mixed green salad or Caesar salad BBQ Ribs Baby Red Potatoes Chefs Vegetable Rolls & Butter $11.50++ Mixed green salad or Caesar salad Roast Pork & Dressing Mashed Potatoes & Gravy Chefs Vegetable Rolls & Butter $12.50+ + Mixed green salad or Caesar salad Stuffed Pork Chop Mashed Potatoes & Gravy Chefs Vegetable Rolls & Butter $11.50++ Choice of dressings; Homemade Ranch or Homemade Honeymustard Under 50 Persons served add $2.00 per person. All meals served as a set down for $2.00 additional charge per person. Combination meals may be done for $2.75 additional charge per person. + + All meals will be charged a 16% service charge and applicable sales tax. We will gladly work with you on any type of menu. I I I I ! i ! I I I ! I I I I I I Hors D' oeuvres Cold Selections (serves 40) Vegetable Tray with Dip Cheese Tray and Crackers Meat Tray with Silver Dollar Buns and Condiments Open Face Sandwiches Deviled Eggs Fruit Tray Potato Salad or Pasta Salad Shrimp Cocktail Hot Selections (50 Pieces per Tray) Meatballs in BBQ Sauce Swedish Meatballs Cocktail Wieners in BBQ Sauce Egg Rolls Chicken Wings Teriyaki Chicken Wings Sweet N' Sour Romacki Wrapped with Bacon Coffee Punch $12.00 per gallon $10.00 per gallon North Air ................... 572-8993 $ 40.00 $ 40.00 $ 85.00 $ 60.00 $ 40.00 Seasonal $ 40.00 Market Price $ 35.00 $ 35.00 $ 30.00 $ 45.00 $ 45.00 $ 45.00 $ 55.O0 I i i I I ! I I I I I i I ! I ! ! I BEVERAGE SERVICE Cash/Host Cocktails Well cocktail $2.50 Call cocktail $3.00 Tap beer $2.00 Bottle beer $2.50 Soda $ .75 Wine $2.25 Mineral water $1.25 Keg of beer (8 gallon) Champagne (Cooks) Wine (Blossom Hill) $75.00 $10.50 $ 9.50 All bars must have a minimum sales total of $250.00 per bar, or a $50.00 bartender fee will be charged. All host cocktails, sodas, kegs, champagne, and wine, add a 16% service charge, and applicable sales tax. We will be happy to help you with special requests on any beverage. NO OUTSIDE BEVERAGES OF ANY TYPE ARE ALLOWED ONTO THE PROPERTY! I i I i I I I I I I I I I I I I I I I I Progress Through Partnership Rebecca Yanisch Executive Director May 5, 1997 MCDA RE: Reference Letter for Mr. Joseph Mercie Dear Interested Party: in my capacity as a project coordinator with the Minneapolis Community Development Agency I became acquainted with Mr. Joe Mercie. He was managing the West River Point Conference Center when it was owned by Mr. Duke Hamilton. The MCDA loaned money to the conference center, and its pro'table operation became our concern. Later Joe purchased the business from Mr. Hamilton, and operated it until the property was sold to NSP for a power substation. The name changed under Joe to Riverway. The landlord was the Star Tribune Company. Because Mr. Hamilton left the business owing rent to the Star Tribune, the MCDA decided to hold the lease, and made pass-through payments to the Star Tribune so the business could continue operation, while in Mr. Mercie's hands. Joe was a capable manager/owner, and the business, which included on-sale liquor, was problem-free. Throughout my dealings with Mr. Mercie ! found him to be forthright, courteous and responsible. We had no police or community complaints, and he was always on site and in charge. He was prompt in his dealings with us, and kept good records. In short, he was easy to work with. If you need further information, I can be reached at 673-5170. Sincerely Jim White Senior Project Cordinator Minneapolis Community Development Agency Crown Roller Mill, Suite 200/105 Fifth Ave. S,/Minneapolis, MN 55401-2534 General I~e~m~ti~n ~612~ 673.5095 FAX (612) 673-5100 World Wide Web: http://www, mtn.org/mcda/ TI'Y (612) 673-5154 Equal Housing and Employment Opportunity I I I ! I I ! I I i I I I I I I I I I North Air Home Association Letter of Recommendation for Joe Mercie: Joe Mercie has been employed as general manager for North Air Home Association for three years. His duties include rentals, banquet and meeting arrangements, food and beverage purchases, budgets, and payroll. Our catering and concessions manager along with the janitorial staff report directly to him. Mr. Mercie reports directly to our Board of Directors and myself. Joe has done an outstanding job in managing our overall operation. He is self motivated, enthusiastic, trustworthy, and dedicated to the success of the organization. During the calendar year 1996 our revenues increased by $42,000 over fiscal year 1995 under his direction. If any additiOnal information is needed, please feel free to contact me. Sincerely, Richard A. ~p~ani~ President 6831 Highway 65 NE · Fridley, MN 55432 · (612) 571-1492 ! I I I I i I I I I I I I I I I I I October 20, 1992 To Whom It May Concern: I had the pleasure of working for Mr. Joseph Mercie from January 1991 through September 1992. During this short period of time he coordinated the sales efforts of all catering managers and under his direction the Catering Department exceeded its previous year's sales by an additional 30%. He not only offered support whenever needed but also maintained an extremely pleasant working environment for all of us. In Mr. Mercie's position as Director of Catering he also was responsible for the Banquet Department. From my association with the Banquet Department staff I can only reiterate that their feelings were exactly as stated above. We were all very disappointed by his decision to leave the Sheraton Park Place Hotel. Sincerely, Catering Manager I I I I I I I I I I I I I I I I I I 11/9/92 To whom it may concern, I am drafting this letter to you with regard to a job reference concerning Joe Mercie. During the two years I was employed by the Sheraton Park Place Hotel I was Joe's direct supervisor as Food and Beverage Director. As Director of Catering, I found Joe to; have good client skills, manage his sales staff and banquet management team well and communicate effectively with the other hotel department heads. Joe has had a great depth of experience at a variety of locations and the result was that he was able to act as the seasoned leader that was required for a position of that sort. Joe's assistance to me in budget planning, food and liquor costing and developing training programs proved invaluable to our successful working relationship. His technical knowledge of his position as well as his range of experience and client contacts would make him an asset to any organization. Sincerely, /,~ ,/ ,~. Vance Dovenbarger John P. Merzyn Hall 530 Mil! Street Northeast Columbia Heights, MN 55421 612-572-5993