HomeMy WebLinkAboutDecember 15, 1997 Work Session', C(T¥ OF COLUMBIA HEIGHTS (l--)
590 40Th AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806
ADMINISTRATION
NOTICE OF COUNCIL WORK SESSION
Notice is hereby given that a council work session is to be held in the
CITY OF COLUMBIA HEIGHTS as follows:
Date of Meeting: MONDAY, DECEMBER 15, 1997
Time of Meeting: 7:00 P.M.
Location: CITY HALL COUNCIL CHAMBERS
Purpose of Meeting: DISCUSS 1998 BUDGET
The City of Columbia Heights does not discriminate on the basis of disability
in the admission or access to, or treatment or employment in, its services,
programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights'
services, programs, and activities. Auxiliary aids for handicapped persons
are available upon request when the request is made at least 96 hours in
advance. Please call the City Council Secretary at 782-2800, Extension 209,
to make arrangements. (TDD/782-2806 for deaf only.)
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE ~3ASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
Meeting; of: DECEMBER 22, 1997
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: , FINANCE APPROVAL
BUDGET FOR THE YEAR 1998 AND SETTING DATE: 12/8/97 DATE:
THE TOTAL CITY LEVY COLLECTABLE FOR
THE YEAR 1998 AND APPROVE THE HRA
LEVY OF $72,192
NO:
On December 10, 1997, the City Council held the Truth in Taxation budget/levy hearing. At that
time, it was announced that the proposed City local levy was an increase of $43,807 over the 1997
levy, the area-wide levy (fiscal disparities) increased by $119,483, and the EDA levy was $99,000.
This equates to a residential property tax increase of $13.49 on a $70,000 home, and $5.35 on an
$80,000 home. At the Truth in Taxation hearing, the City Manager noted some of the changes to
the final budget as proposed by the City Council. Attached is a list of the changes that were made
to the City Manager's proposed budget based on discussions at various work sessions.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample
copies available for the public.
RECOMMENDED MOTION: Move to adopt Resolution 97- , Being a Resolution Adopting a
Budget for the Year 1998 and Setting the Total City Levy Collectable for the Year 1998 in the
Amount of $3,201,434, and Approve the HRA levy of $72,192.
WE:dn/9712082
COUNCIL ACTION:
RESOLUTION 97-
' · ~F--~OLUTiON OF THE CiTY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
ADOPTING A BUDGET FOR THE YEAR 1998, AND SETTING THE TOTAL CITY LEVY
COLLECTABLE FOR THE YEAR 1998 AND APPROVE THE HRA LEVY OF $72,192
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA:
that the following is hereby adopted by the City of Columbia Heights.
Section A. The proposed budget for the City of Columbia Heights for the year 1998 is hereby approved and adopted with appropriations
for each of the funds as listed below.
Expense
General Fund 7,641,430
Community Devalopment Admin. 229,266
CDGB/HOME 321,231
Parkview Villa North 289,327
Parkview Villa South 158,913
EDA 1,061,865
Section 8 Housing 301,434
Temp Housing/Vacant Land 51,287
HRA 83,192
Para Transit Fund 0
State Aid 142,159
Cable Television Fund 149,252
Library 489,129
DARE Project 8,950
Police Grant 84,240
Fast Cops 56,371
Project Pride 0
Capital Improvements Fund 868,000
MultiUse Redevelopment 0
Infrastructure 157,500
Capital Equipment Replacement Funds 634,505
Central Garage Fund 374,892
Liquor Fund 6,257,420
Water Utility Fund 1,361,955
Sewer Utility Fund 1,182,414
Refuse Fund 1,435,539
Water & Sewer Construction 334,000
Energy Management 332,541
Data Processing 153,213
Police/Fire Contingencies Reserve 125,000
Debt Service Fund 2.401.910
Total Expense Including Interfund Transfers 26,686,935
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general
ad valorem tax levies, as hereinafter set forth for the year 1998:
Revenue Available
General Fund 7,641,430
Community Development Admin. 229,266
CDGB/HOME 321,231
Parkview Villa North 289,327
Parkview Villa South 158,913
EDA 1,061,865
Section 8 Housing 301,434
Temp Housing/Vacant Land 51,287
HRA 83,192
Para Transit Fund 0
State Aid 142,159
Cable Television Fund 149,252
Library 489,129
DARE Project 8,950
Police Grant 84,240
Fast Cops 56,371
Project Pdde 0
Capital Improvements Fund 868,000
MultiUse Redevelopment 0
Infrastructure 157,500
Capital Equipment Repla~cement Funds 634,505
Centrai' Garage Fund
Liquor Fund
Water Ut~iity Fund
Sewer Utility Fund
Refuse Fund
Water & Sewer Construction
Energy Management
Data Processing
Police/Fire Contingencies Reserve
Debt Service Fund
Total Revenue Including Interfund Transfers
374,892
6,257,420
1,361,955
1,182,414
1,435,539
334,000
332,541
153,213
125,000
26,686,935
Section C. The following sums of money are levied for the current year, collectable in 1998, upon the taxable property in
said City of Columbia Heights, for the following purposes:
Area-Wide 847,632
General Fund Levy 1,745,372
Library Fund Levy 443,145
EDA Levy 99,000
Special Levy 66,285
Total Levy 3,201,434
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority
Tax Levy for fiscal year 1998 in the amount of $72,192.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota.
Approved this 15rd day of December 1997
Offered By:
Seconded By:
Roll Call:
Joseph S. Sturdevant, Mayor
Jo-Anne Student, Council Secretary
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· CITY ~)F COLUMBIA HEIGHTS 1998 ADOPTED BUDGET
SUMMARY OF COMPUTATIONS FOR 1998 BUDGET RESOLUTION #97-
City 1998
Managers Council Adopted
Proposed Changes Budget
EXPENSE
General Fund
Mayor-Council 199,321 (5,000) 194,321
City Manager 345,028 (500) 344,528
Finance-Assessing-Elections 696,196 (5,500) 690,696
Civil Process 204,145 0 204,145
Planning 0 0 0
General Government 278,535 0 278,535
Public Safety 3,038,128 (44,700) 2,993,428
Public Works 1,089,786 (8,391) 1,081,395
Sanitation 132,449 0 132,449
Recreation 581,275 5,746 587,021
Parks 618,538 0 618,538
Contingencies & Transfers 516,374 516,374
Community Development Admin, 229,266 0 229,266
CDGB/HOME 321,231 0 321,231
Parkview Villa North 289,327 0 289,327
Parkview Villa South 158,913 0 158,913
EDA 1,061,865 0 1,061,865
Section 8 Housing 301,434 0 301,434
Temp Housing/Vacant Land 51,287 0 51,287
HRA 83,192 0 83,192
Para Transit Fund 0 0 0
State Aid Maintenance 142,159 0 142,159
Cable Television Fund 149,252 149,252
Library 493,129 (4,000) 489,129
DARE Project 8,950 0 8,950
Police Grant 84,240 0 84,240
Fast Cops 56,371 0 56,371
Project Pdde 0 0 0
Capital Improvements Fund 883,000 (15,000) 868,000
Mult-Use Redevelopment 0 0 0
Infrastructure 157,500 0 157,500
Capital Equipment Replacement Funds 659,505 (25,000) 634,505
Central Garage Fund 374,892 0 374,892
Liquor Fund 6,246,753 10,667 6,257,420
Water Utility Fund 1,384,455 (22,500) 1,361,955
Sewer Utility Fund 1,204,914 (22,500) 1,182,414
Refuse Fund 1,435,539 0 1,435,539
Water & Sewer Construction 414,000 (80,000) 334,000
Energy Management 332,541 0 332,541
Data Processing 153,213 0 153,213
Police/Fire Contingencies Reserve 125,000 0 125,000
Debt Service Fund 2,401,910 0 2,401,910
GRAND TOTAL 26,903,613 (216,678) 26,686,935
Mayor-Council
101-41110
101-41110
City Manager
101-4132O
101-41320
101-41320
Elections
101-41410
101-41410
Finance
101-41510
101-41510
General Gov't Bidgs
101-41940-5180
101-41940-5130
Police
101-42100-7250
101-42100
101-42100
101-42100
101-42100
Fire
101-42200
101-42200
Streets
101-43121-5130
Recreation Admin
101-45000
Adult Athletics
101-45003
CITY OF COLUMBIA HEIGHTS
1998 Proposed Budget Cuts/Adds
12/11/1997
City City Item Cut
Manager Council or Added
5,000 Add conference room table
(5,000) Cut conference room table
2,500 Add software
5,000 Add AMM membership
(500) Cut educational reimbursement
(2,000) Cut personal services
(500) Cut supplies
(1,000) Cut supplies
(2,000) Cut other services & charges
(15,000', Cut new copier cost in half
(5,000~, Cut security system
(50,000', Cut pension transfer
(3,000) Cut supplies
(1,700) Cut other services & charges
(4,000) Cut capital outlay
(30,000) Cut transfer to Federal Police Grant
14,000 Increase payto Volunteer Firefighters
(20,000) Cut floor drains
(40,000', Cut storage building
7,746 Corrected pay for Rec Dir & Program Dir
(1,000) General cut
FflBUOGETXgB\OUTADO
Traveling Athletics
101-45005
Murzyn Hall
101-45129-5160
101-45129-5180
Transfers
101-49200-7230
101-49200-7410
Public Works
CITY OF COLUMBIA HEIGHTS
1998 Proposed Budget Cuts/Adds
12/11/1997
City City Item Cut
Manager Council or Added
(1,000) General cut
(10,000)i Cut security system
(3,000'4 Cut hand dryers
(50,000', Cut transfer to Parks
(21,200)i Cut transfer to Community Development
(8,391) General cuts
Summary of General Fund cuts and 1997 under expending
City Manager Cuts 181,700
Proposed City Council Cuts 58,345
Projected 1997 under expending 326,555
TOTAL 566,600
Library
240-45500
Total Library
(4,000)
(4,000)
Cut storage closet in activity room
~:~gUDGF~T',gS\0,UTADD
Comm Development
Buildinglnspections
201-42400-3050
201-424003105
201-42400-5120
Total Comm. Devel.
Cap'l imp. Parks
412-5130
412-5130
Total Cap'l Imp Parks
Cap'l Equipment
Replacement- Streets
431-43121
Total Cap Repl Streets
Sewer/Water
601-602
Total Sewer/Water
Sewer Construction
652
652
Total Sewer Constr.
Liquor
609
Total Liquor
CITY OF COLUMBIA HEIGHTS
1998 Proposed Budget Cuts/Adds
12/11/1997
City City Item Cut
Manager Council or Added
(20,000) Cut Planning/Zoning amendments
(1,200) Cut training & ed activities
(21,1781 Move substandard bldg revitalization
to PIR Fund
(42,378)
(75,0001 Cut wading pool improvements Huset Park
(15,000) Delay ballfield replacement Huset #2
(75,000~ (15,000)
(25,000) Cut snow blower
(25,000)
(45,000) Postpone Master Meter replacement
(45,000)
(50,000) Delay lining sanitary sewer Rainer/Pierce Ten
(30,000) Delay lining storm sewer Labelle
(80,000)
10,667 Increase I part-time to full-time
10,667
(158,333) -216678
~ %9,UDGET~98\BU'fADD
GRANT POLICE OFFICERS
Grant ~V)4-DM-CV-0108
Grant approved March 1994
Officer Kurt Klosterman hired 09/01/94
Officer Paul Bonesteel hired 09/08/94
In February of 1997 1 requested and obtained an extension of this grant through September 12,
1997. This was due to the gaps between the time the grant was approved and the officers were
actually hired.
MARCH 1994
GRANT APPROVED
SEPTEMBER 1994
Klosterman and
Bonesteel Hired
SEPTEMBER 1995
End of First year of
Grant.
SEPTEMBER 1996
End of 2nd year of
Grant.
SEPTEMBER 1997
End of 3rd year of
Grant. Funds transferred
to cover both officers
from September to
December 31, 1997 in
regular police budget
JANUARY 1, 1998
TO SEPTEMBER 30,
1998 salaries covered
By special appropriation
In budget.
OCTOBER 1, 1998 to
DECEMBER 31, 1998
Salaries in 1998 Budget
JANUARY 1, 1999
TO DECEMBER
31, 1999 salaries to
be included in 1999
Budget.
1998 Top Patrol $45,288
Benefits Approx. 30% $13.586
$ 58,874
Grant ~q~95CFWX3204
Grant approved March 1995
Officer Jaret Stoffregen h/red 08/28/95, Terminated 02/02/96
Officer Joseph Sturdevant hired 05/06/96
In November of 1997 due to the time lag between approval of the grant and the time Officer
Stoffregen was hired and due to the time lag between Officer Stoffregen termination and Officer
Sturdevant was hired I requested an extension of this grant to November 30, 1998. We are
awaiting approval of this extension.
MARCH 1995
GRANT APPROVED
AUGUST 28, 1995 FEBRUARY 2, 1996
Officer Stoffregen hired Officer Stoffregen
Terminated
MAY 6, 1996
Officer Sturdevant
Hired
AUGUST 1996
End of first year
of grant
AUGUST 1997
End of 2nd year of
Of grant
AUGUST 1998
End of 3~ year of
Grant
Grant ext. To Nov, 1998
NOV. 1998 TO
NOV. 1999
Officer covered by
Budgeted dollars
GRANT CO~ SERVICE OFFICER
COP'S MORE 96 GRANT
#6F
Approved October 1997
Hiring of additional Community Service Officer
OCTOBER 1997
Grant approved
JANUARY 2001
End of 3rd year of
Grant
JANUARY 1998
New CSO to be hired.
Salary covered by
Grant
For 2001 Budget
Determine if CSO
Can be absorbed
Into Police Budget
JANUARY 1999
End of 1't year of
Grant. Sal.ry
Covered by Grant
JANUARY 2000
End of 2ud year of
Grant. Salary covered
By Grant
Est. of Cost of CSO at top pay
Plus benefits based on 1998
$35,704
Mayor-Council
101-41110
101-41110
CRy Manager
101-41320
101-41320
101-41320
Elections
101-41410
101-41410
Finance
101-41510
101-41510
General Gov't Bldgs
101-41940-5180
101-41940-5130
Police
101-42100-7250
101-42100
101-42100
101-42100
101-42100
Fire
101-42200
101-42200
Streets
101-43121-5130
Recreation Admin
101-45000
AduEAthletics
101-45003
Traveling Athletics
101-45005
CITY OF COLUMBIA HEIGHTS
1998 Proposed Budget Cuts/Adds
12/12/1997
City City Item Cut
Manager Council or Added
5,000
2,500
5,000
(15,000~
(5,000~
(5o,oool
(40,000)
(5,ooo)
(soo)
(2,ooo)
(5oo)
(1,000)
(2,000)
(3,000)
(1,700)
(4,000)
(30,000)
14,000
(20,000)
7,746
(1 ,ooo)
(1 ,ooo)
Add conference room table
Cut conference room table
Add software
Add AMM membership
Cut educational reimbursement from
$2,000 to $1,500
Cut personal services from $26,981 to $24,981
Cut supplies from $5,550 to $5,050
Cut supplies from $9,850 to $9,750
Cut other services & charges from
$51,287 to $49,287
Cut new copier cost in half
Cut security system
Cut pension transfer
Cut supplies from 68,750 to $65,750
Cut other services & charges from $142,579 to $140,879
Cut bldg & imp from $8,200 to $4,200
Cut transfer to Federal Police Grant from
$50,000 to $20,000
increase pay to Volunteer Firefighters
Cut floor drains bldg & imp to $0
Cut storage building
Corrected pay for Rec Dir & Program Dir
from $127,324 to $135,070
General cut
General cut
]::\~UDG~ga\OUTADD
Murzyn Hall
101-45129-5180
101-45129-5180
Transfers
10t-49200-7230
101-49200-7410
Public Works
CiTY OF COLUMBIA HEIGHTS
1998 Proposed Budget Cuts/Adds
12/1 2/1997
c~ty
Manager
(10,0001
(3,000',
(5o,oool
(21,200
City
Council
(8,391)
Item Cut
or Added
Cut security system
Cut hand dryers
Cut transfer to Parks
Cut transfer to Community Development
General cuts
Summary of General Fund cuts and 1997 under expending
City Manager Cuts
Proposed City Council Cuts
Projected 1997 under expending
TOTAL
181,700
58,345
326,555
566,600
Library
240-45500
Total Library
(4,ooo)
(4,ooo)
Cut storage closet in activ~ room
Cutting bldg & imp from $9,500 to $4,500
F',~L[gGET~\CUT/kgD '
CITY OF COLUMBIA HEIGHTS
Comm Development
Building Inspections
201-42400-3050
201-424003105
201-42400-5120
Total Comm. Devel.
Cap'i Imp. Parks
412-5130
412-5130
Total Cap'! Imp Parks
Cap'l Equipment
Replacement - Streets
431-43121
Total Cap Repl Streets
Sewer/Water
432/433
Total Sewer/Water
Sewer Construction
652
652
Total Sewer Constr.
Liquor
609
Total Liquor
1998 Proposed Budget Cuts/Adds
12/12/1997
City City Item Cut
Manager Council or Added
(20,000) Cut Planning/Zoning amendments
(1,2001 Cut training & ed activities
(21,178) Move substandard bidg revitalization
to PIR Fund
(42,378)
(75,000) Cut wading pool improvements Huset Park
(15,000) Delay ballfield replacement Huset #2
(75,000) (15,000)
(25,000) Cut snow blower from $72,500 to $47,500
(25,000)
(45,000) Postpone Master Meter replacement
from $100,000 to $65,000
(45,000)
(50,000) Delay lining sanitary sewer Rainer/Pierce Terr
(30,000) Delay lining storm sewer Labelle
(80,000) Cut from $189,000to $109,000
10,667 Increase 1 part-time to full-time
10,667 Increase from $250,471 to $261,138
(158,333)
F'SBUOGETX96\GUTA00