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HomeMy WebLinkAboutDecember 15, 1997 Work Session', C(T¥ OF COLUMBIA HEIGHTS (l--) 590 40Th AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 ADMINISTRATION NOTICE OF COUNCIL WORK SESSION Notice is hereby given that a council work session is to be held in the CITY OF COLUMBIA HEIGHTS as follows: Date of Meeting: MONDAY, DECEMBER 15, 1997 Time of Meeting: 7:00 P.M. Location: CITY HALL COUNCIL CHAMBERS Purpose of Meeting: DISCUSS 1998 BUDGET The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only.) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE ~3ASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER Meeting; of: DECEMBER 22, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: , FINANCE APPROVAL BUDGET FOR THE YEAR 1998 AND SETTING DATE: 12/8/97 DATE: THE TOTAL CITY LEVY COLLECTABLE FOR THE YEAR 1998 AND APPROVE THE HRA LEVY OF $72,192 NO: On December 10, 1997, the City Council held the Truth in Taxation budget/levy hearing. At that time, it was announced that the proposed City local levy was an increase of $43,807 over the 1997 levy, the area-wide levy (fiscal disparities) increased by $119,483, and the EDA levy was $99,000. This equates to a residential property tax increase of $13.49 on a $70,000 home, and $5.35 on an $80,000 home. At the Truth in Taxation hearing, the City Manager noted some of the changes to the final budget as proposed by the City Council. Attached is a list of the changes that were made to the City Manager's proposed budget based on discussions at various work sessions. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 97- , Being a Resolution Adopting a Budget for the Year 1998 and Setting the Total City Levy Collectable for the Year 1998 in the Amount of $3,201,434, and Approve the HRA levy of $72,192. WE:dn/9712082 COUNCIL ACTION: RESOLUTION 97- ' · ~F--~OLUTiON OF THE CiTY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A BUDGET FOR THE YEAR 1998, AND SETTING THE TOTAL CITY LEVY COLLECTABLE FOR THE YEAR 1998 AND APPROVE THE HRA LEVY OF $72,192 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The proposed budget for the City of Columbia Heights for the year 1998 is hereby approved and adopted with appropriations for each of the funds as listed below. Expense General Fund 7,641,430 Community Devalopment Admin. 229,266 CDGB/HOME 321,231 Parkview Villa North 289,327 Parkview Villa South 158,913 EDA 1,061,865 Section 8 Housing 301,434 Temp Housing/Vacant Land 51,287 HRA 83,192 Para Transit Fund 0 State Aid 142,159 Cable Television Fund 149,252 Library 489,129 DARE Project 8,950 Police Grant 84,240 Fast Cops 56,371 Project Pride 0 Capital Improvements Fund 868,000 MultiUse Redevelopment 0 Infrastructure 157,500 Capital Equipment Replacement Funds 634,505 Central Garage Fund 374,892 Liquor Fund 6,257,420 Water Utility Fund 1,361,955 Sewer Utility Fund 1,182,414 Refuse Fund 1,435,539 Water & Sewer Construction 334,000 Energy Management 332,541 Data Processing 153,213 Police/Fire Contingencies Reserve 125,000 Debt Service Fund 2.401.910 Total Expense Including Interfund Transfers 26,686,935 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies, as hereinafter set forth for the year 1998: Revenue Available General Fund 7,641,430 Community Development Admin. 229,266 CDGB/HOME 321,231 Parkview Villa North 289,327 Parkview Villa South 158,913 EDA 1,061,865 Section 8 Housing 301,434 Temp Housing/Vacant Land 51,287 HRA 83,192 Para Transit Fund 0 State Aid 142,159 Cable Television Fund 149,252 Library 489,129 DARE Project 8,950 Police Grant 84,240 Fast Cops 56,371 Project Pdde 0 Capital Improvements Fund 868,000 MultiUse Redevelopment 0 Infrastructure 157,500 Capital Equipment Repla~cement Funds 634,505 Centrai' Garage Fund Liquor Fund Water Ut~iity Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund Total Revenue Including Interfund Transfers 374,892 6,257,420 1,361,955 1,182,414 1,435,539 334,000 332,541 153,213 125,000 26,686,935 Section C. The following sums of money are levied for the current year, collectable in 1998, upon the taxable property in said City of Columbia Heights, for the following purposes: Area-Wide 847,632 General Fund Levy 1,745,372 Library Fund Levy 443,145 EDA Levy 99,000 Special Levy 66,285 Total Levy 3,201,434 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for fiscal year 1998 in the amount of $72,192. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 15rd day of December 1997 Offered By: Seconded By: Roll Call: Joseph S. Sturdevant, Mayor Jo-Anne Student, Council Secretary F ~udgefs8 ~e$~a · CITY ~)F COLUMBIA HEIGHTS 1998 ADOPTED BUDGET SUMMARY OF COMPUTATIONS FOR 1998 BUDGET RESOLUTION #97- City 1998 Managers Council Adopted Proposed Changes Budget EXPENSE General Fund Mayor-Council 199,321 (5,000) 194,321 City Manager 345,028 (500) 344,528 Finance-Assessing-Elections 696,196 (5,500) 690,696 Civil Process 204,145 0 204,145 Planning 0 0 0 General Government 278,535 0 278,535 Public Safety 3,038,128 (44,700) 2,993,428 Public Works 1,089,786 (8,391) 1,081,395 Sanitation 132,449 0 132,449 Recreation 581,275 5,746 587,021 Parks 618,538 0 618,538 Contingencies & Transfers 516,374 516,374 Community Development Admin, 229,266 0 229,266 CDGB/HOME 321,231 0 321,231 Parkview Villa North 289,327 0 289,327 Parkview Villa South 158,913 0 158,913 EDA 1,061,865 0 1,061,865 Section 8 Housing 301,434 0 301,434 Temp Housing/Vacant Land 51,287 0 51,287 HRA 83,192 0 83,192 Para Transit Fund 0 0 0 State Aid Maintenance 142,159 0 142,159 Cable Television Fund 149,252 149,252 Library 493,129 (4,000) 489,129 DARE Project 8,950 0 8,950 Police Grant 84,240 0 84,240 Fast Cops 56,371 0 56,371 Project Pdde 0 0 0 Capital Improvements Fund 883,000 (15,000) 868,000 Mult-Use Redevelopment 0 0 0 Infrastructure 157,500 0 157,500 Capital Equipment Replacement Funds 659,505 (25,000) 634,505 Central Garage Fund 374,892 0 374,892 Liquor Fund 6,246,753 10,667 6,257,420 Water Utility Fund 1,384,455 (22,500) 1,361,955 Sewer Utility Fund 1,204,914 (22,500) 1,182,414 Refuse Fund 1,435,539 0 1,435,539 Water & Sewer Construction 414,000 (80,000) 334,000 Energy Management 332,541 0 332,541 Data Processing 153,213 0 153,213 Police/Fire Contingencies Reserve 125,000 0 125,000 Debt Service Fund 2,401,910 0 2,401,910 GRAND TOTAL 26,903,613 (216,678) 26,686,935 Mayor-Council 101-41110 101-41110 City Manager 101-4132O 101-41320 101-41320 Elections 101-41410 101-41410 Finance 101-41510 101-41510 General Gov't Bidgs 101-41940-5180 101-41940-5130 Police 101-42100-7250 101-42100 101-42100 101-42100 101-42100 Fire 101-42200 101-42200 Streets 101-43121-5130 Recreation Admin 101-45000 Adult Athletics 101-45003 CITY OF COLUMBIA HEIGHTS 1998 Proposed Budget Cuts/Adds 12/11/1997 City City Item Cut Manager Council or Added 5,000 Add conference room table (5,000) Cut conference room table 2,500 Add software 5,000 Add AMM membership (500) Cut educational reimbursement (2,000) Cut personal services (500) Cut supplies (1,000) Cut supplies (2,000) Cut other services & charges (15,000', Cut new copier cost in half (5,000~, Cut security system (50,000', Cut pension transfer (3,000) Cut supplies (1,700) Cut other services & charges (4,000) Cut capital outlay (30,000) Cut transfer to Federal Police Grant 14,000 Increase payto Volunteer Firefighters (20,000) Cut floor drains (40,000', Cut storage building 7,746 Corrected pay for Rec Dir & Program Dir (1,000) General cut FflBUOGETXgB\OUTADO Traveling Athletics 101-45005 Murzyn Hall 101-45129-5160 101-45129-5180 Transfers 101-49200-7230 101-49200-7410 Public Works CITY OF COLUMBIA HEIGHTS 1998 Proposed Budget Cuts/Adds 12/11/1997 City City Item Cut Manager Council or Added (1,000) General cut (10,000)i Cut security system (3,000'4 Cut hand dryers (50,000', Cut transfer to Parks (21,200)i Cut transfer to Community Development (8,391) General cuts Summary of General Fund cuts and 1997 under expending City Manager Cuts 181,700 Proposed City Council Cuts 58,345 Projected 1997 under expending 326,555 TOTAL 566,600 Library 240-45500 Total Library (4,000) (4,000) Cut storage closet in activity room ~:~gUDGF~T',gS\0,UTADD Comm Development Buildinglnspections 201-42400-3050 201-424003105 201-42400-5120 Total Comm. Devel. Cap'l imp. Parks 412-5130 412-5130 Total Cap'l Imp Parks Cap'l Equipment Replacement- Streets 431-43121 Total Cap Repl Streets Sewer/Water 601-602 Total Sewer/Water Sewer Construction 652 652 Total Sewer Constr. Liquor 609 Total Liquor CITY OF COLUMBIA HEIGHTS 1998 Proposed Budget Cuts/Adds 12/11/1997 City City Item Cut Manager Council or Added (20,000) Cut Planning/Zoning amendments (1,200) Cut training & ed activities (21,1781 Move substandard bldg revitalization to PIR Fund (42,378) (75,0001 Cut wading pool improvements Huset Park (15,000) Delay ballfield replacement Huset #2 (75,000~ (15,000) (25,000) Cut snow blower (25,000) (45,000) Postpone Master Meter replacement (45,000) (50,000) Delay lining sanitary sewer Rainer/Pierce Ten (30,000) Delay lining storm sewer Labelle (80,000) 10,667 Increase I part-time to full-time 10,667 (158,333) -216678 ~ %9,UDGET~98\BU'fADD GRANT POLICE OFFICERS Grant ~V)4-DM-CV-0108 Grant approved March 1994 Officer Kurt Klosterman hired 09/01/94 Officer Paul Bonesteel hired 09/08/94 In February of 1997 1 requested and obtained an extension of this grant through September 12, 1997. This was due to the gaps between the time the grant was approved and the officers were actually hired. MARCH 1994 GRANT APPROVED SEPTEMBER 1994 Klosterman and Bonesteel Hired SEPTEMBER 1995 End of First year of Grant. SEPTEMBER 1996 End of 2nd year of Grant. SEPTEMBER 1997 End of 3rd year of Grant. Funds transferred to cover both officers from September to December 31, 1997 in regular police budget JANUARY 1, 1998 TO SEPTEMBER 30, 1998 salaries covered By special appropriation In budget. OCTOBER 1, 1998 to DECEMBER 31, 1998 Salaries in 1998 Budget JANUARY 1, 1999 TO DECEMBER 31, 1999 salaries to be included in 1999 Budget. 1998 Top Patrol $45,288 Benefits Approx. 30% $13.586 $ 58,874 Grant ~q~95CFWX3204 Grant approved March 1995 Officer Jaret Stoffregen h/red 08/28/95, Terminated 02/02/96 Officer Joseph Sturdevant hired 05/06/96 In November of 1997 due to the time lag between approval of the grant and the time Officer Stoffregen was hired and due to the time lag between Officer Stoffregen termination and Officer Sturdevant was hired I requested an extension of this grant to November 30, 1998. We are awaiting approval of this extension. MARCH 1995 GRANT APPROVED AUGUST 28, 1995 FEBRUARY 2, 1996 Officer Stoffregen hired Officer Stoffregen Terminated MAY 6, 1996 Officer Sturdevant Hired AUGUST 1996 End of first year of grant AUGUST 1997 End of 2nd year of Of grant AUGUST 1998 End of 3~ year of Grant Grant ext. To Nov, 1998 NOV. 1998 TO NOV. 1999 Officer covered by Budgeted dollars GRANT CO~ SERVICE OFFICER COP'S MORE 96 GRANT #6F Approved October 1997 Hiring of additional Community Service Officer OCTOBER 1997 Grant approved JANUARY 2001 End of 3rd year of Grant JANUARY 1998 New CSO to be hired. Salary covered by Grant For 2001 Budget Determine if CSO Can be absorbed Into Police Budget JANUARY 1999 End of 1't year of Grant. Sal.ry Covered by Grant JANUARY 2000 End of 2ud year of Grant. Salary covered By Grant Est. of Cost of CSO at top pay Plus benefits based on 1998 $35,704 Mayor-Council 101-41110 101-41110 CRy Manager 101-41320 101-41320 101-41320 Elections 101-41410 101-41410 Finance 101-41510 101-41510 General Gov't Bldgs 101-41940-5180 101-41940-5130 Police 101-42100-7250 101-42100 101-42100 101-42100 101-42100 Fire 101-42200 101-42200 Streets 101-43121-5130 Recreation Admin 101-45000 AduEAthletics 101-45003 Traveling Athletics 101-45005 CITY OF COLUMBIA HEIGHTS 1998 Proposed Budget Cuts/Adds 12/12/1997 City City Item Cut Manager Council or Added 5,000 2,500 5,000 (15,000~ (5,000~ (5o,oool (40,000) (5,ooo) (soo) (2,ooo) (5oo) (1,000) (2,000) (3,000) (1,700) (4,000) (30,000) 14,000 (20,000) 7,746 (1 ,ooo) (1 ,ooo) Add conference room table Cut conference room table Add software Add AMM membership Cut educational reimbursement from $2,000 to $1,500 Cut personal services from $26,981 to $24,981 Cut supplies from $5,550 to $5,050 Cut supplies from $9,850 to $9,750 Cut other services & charges from $51,287 to $49,287 Cut new copier cost in half Cut security system Cut pension transfer Cut supplies from 68,750 to $65,750 Cut other services & charges from $142,579 to $140,879 Cut bldg & imp from $8,200 to $4,200 Cut transfer to Federal Police Grant from $50,000 to $20,000 increase pay to Volunteer Firefighters Cut floor drains bldg & imp to $0 Cut storage building Corrected pay for Rec Dir & Program Dir from $127,324 to $135,070 General cut General cut ]::\~UDG~ga\OUTADD Murzyn Hall 101-45129-5180 101-45129-5180 Transfers 10t-49200-7230 101-49200-7410 Public Works CiTY OF COLUMBIA HEIGHTS 1998 Proposed Budget Cuts/Adds 12/1 2/1997 c~ty Manager (10,0001 (3,000', (5o,oool (21,200 City Council (8,391) Item Cut or Added Cut security system Cut hand dryers Cut transfer to Parks Cut transfer to Community Development General cuts Summary of General Fund cuts and 1997 under expending City Manager Cuts Proposed City Council Cuts Projected 1997 under expending TOTAL 181,700 58,345 326,555 566,600 Library 240-45500 Total Library (4,ooo) (4,ooo) Cut storage closet in activ~ room Cutting bldg & imp from $9,500 to $4,500 F',~L[gGET~\CUT/kgD ' CITY OF COLUMBIA HEIGHTS Comm Development Building Inspections 201-42400-3050 201-424003105 201-42400-5120 Total Comm. Devel. Cap'i Imp. Parks 412-5130 412-5130 Total Cap'! Imp Parks Cap'l Equipment Replacement - Streets 431-43121 Total Cap Repl Streets Sewer/Water 432/433 Total Sewer/Water Sewer Construction 652 652 Total Sewer Constr. Liquor 609 Total Liquor 1998 Proposed Budget Cuts/Adds 12/12/1997 City City Item Cut Manager Council or Added (20,000) Cut Planning/Zoning amendments (1,2001 Cut training & ed activities (21,178) Move substandard bidg revitalization to PIR Fund (42,378) (75,000) Cut wading pool improvements Huset Park (15,000) Delay ballfield replacement Huset #2 (75,000) (15,000) (25,000) Cut snow blower from $72,500 to $47,500 (25,000) (45,000) Postpone Master Meter replacement from $100,000 to $65,000 (45,000) (50,000) Delay lining sanitary sewer Rainer/Pierce Terr (30,000) Delay lining storm sewer Labelle (80,000) Cut from $189,000to $109,000 10,667 Increase 1 part-time to full-time 10,667 Increase from $250,471 to $261,138 (158,333) F'SBUOGETX96\GUTA00