HomeMy WebLinkAboutDecember 8, 1997 RegularAGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS - MONDAY, DECEMBER 8, 1997 7:00 PM
CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE NE
Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City
Council Secretary at 782-2800, Extension 209, to make arrangements.
1. CALL TO ORDER/ROLL CALL
(Commencement of Cableeasting of Regular Meeting on Television.)
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the previous portion of agenda, or items submitted
after the agenda preparation deadline.)
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of
business.)
A. Move to adopt the consent agenda items as listed below:
1) Adopt Council Minutes - November 24, 1997 Meeting
2) Establish Dates for Council Work Sessions
3) Res. No. 97-73 Changing Date of Council Meeting
4) Res. No. 97-74 Designating Depositories
5) Designating Official Newspaper for 1998
6) Payment of Bills
7) Approval of License Applications
5. RECOGNITION~ PROCLAMATIONS, PRESENTATIONS~ GUESTS
A. Introduction of New Employees
6o
PUBLIC HEARINGS A. Close Public Hearings Regarding Rental Licenses
B. Public Hrg/2nd Rdg - Ord. No. 1367 Conduct on Park Property
C. Res. No. 97-71 Re: Rental License Revocation
7. iTEMS FGk CON$iDE~,.&TiOr,~ -
A. Other Ordinances and Resolutions
None
B. Bid Considerations
None
C. Other Business
1) Purchase of Unmarked 8quad Cars
2) Hiring CSO Grant Position
3) Establishment of Comp. Plan Citizen Advisory Committee
4) 1998 Applications for CDBG Funds
8. ADMINISTRATIVE REPORTS
A. Report of the City Manager
B. Report of the City Attorney
GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings
1) November 20 1997 Jr. Mtg. City Council/Telecommunications Comm.
2) October 16, 1997 Charter Commission Meeting
3) November 19, 1997 Park & Recreation Commission
10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGEND3
11. ADJOURNMENT
Fire Relief Association
Board of Trustees
Vo}unteer Division
1. Roll Call/Call to Order
2. Approval of Minutes
3. Relief Association Membership Termination
4. Adioumment
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ADMINISTRATION
DECEMBER 5, 1997
Mayor
Joseph ~turdeva~lt
Councilmembers
Donald G. Jolly
Meg Jones
Gar3' L. Petcrson
Robert ~. Ruettimann
City Manager
;falter R. Fchst
The following is the agenda for the regular meeting of the City Council to be held at 7:00
PM on Monday, December 8, 1997 in the City Council Chambers, City Hall, 590 40th
Avenue N.E., Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment
in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate
in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request
when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make
arrangements. (TDD/782-2806 for deaf only)
1. CALL TO ORDER/ROLL CALL
(Commencement of Cablecasting of Regular Meeting on Television.)
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to
the agenda. These may be items brought to the attention of the Council under the
Citizen Forum or items submitted after the agenda preparation deadline.)
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as
part of the Consent Agenda by one motion. Items removed from consent agenda
approval will be taken up as next order of business.)
A. MOTION: Move to Adopt the Consent Aqenda as follows:
1) Adopt Council Minutes
MOTION: Move to approve the minutes of the November 24, 1997 Regular
Council Meeting.
2) Establish Dates for Council Work Sessions
MOTION: Move to establish Monday, January 5, 1998 and Monday, January 19,
1998 at 7:00 p.m. as dates and times for City Council work sessions.
COUNCIL MEETING AGENDA
DECEMBER 8, 1997
PAGE 2
3) Resolution No. 97-73 Beinq a Resolution Changing the Date of a Reqular
Council Meetinq
MOTION: Move to waive the reading of the resolution there being ample copies
available for the public.
MOTION: Move to adopt Resolution No. 97-73 being a resolution changing the
date of a regular council meeting.
4) Resolution No. 97-74 Being a Resolution Designating Depositories for Funds
of the City of Columbia Heiqhts
MOTION: Move to waive the reading of the resolution there being ample copies
available for the public.
MOTION: Move to adopt Resolution No. 97-74 being a resolution designating
depositories for funds of the City of Columbia Heights.
5) Designating an Official Newspaper for 1998
MOTION: Move to designate Focus News as the official City newspaper for 1998
and to authorize the Mayor and City Manager to enter into an agreement with
Focus News for required publications.
6) Payment of Bills
MOTION: Move to pay the bills as listed out of proper funds.
7) Approval of License Applications
a) MOTION: Move to approve the license applications as listed.
b) MOTION: Move to approve the rental housing license applications as referred
to in the December 4, 1997 memo from Chief Kewatt.
5. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS
Introduction of New Employees:
Kevin Hansen, Public Works Director/City Engineer
Dana Alexon, Assistant Fire Chief
Alan Hancock, Engineering Tech III
Laurie Breckenitch, Accounty Clerk II - Utilities
COUNCIL MEETING AGENDA
DECEMBER 8, 1997
PAGE 3
6. PUBLIC HEARINGS
A. Close Public Hearinq Regarding Rental Licenses
MOTION: Move to close the public hearings for the following rental properties in
that the owners have met the provisions of the Housing Maintenance Code:
Lisa Kelly, 5031 Jefferson Street, Gladys Erie, 1001 42 1/2 Avenue, and Bonnie
O'Donnell, 621-23 51st Avenue.
B. Public Hearing and Second Readinq of Ordinance No. 1367 Being an
Ordinance Prohibiting Conduct on Park Property
MOTION: Move to waive the reading of Ordinance No. 1367 there being ample
copies available for the public.
MOTION: Move to close the public hearing and to adopt Ordinance No. 1367
being an ordinance amending Ordinance No. 853, City Code of 1977, prohibiting
conduct on park property.
C. Public Hearing/Resolution No. 97-71 Regarding Revocation of Rental License
MOTION: Move to waive the reading of the resolution there being ample copies
available for the public.
MOTION: Move to adopt Resolution No. 97-71 being a resolution of the City
Council of the City of Columbia Heights appoving revocation pursuant to
Ordinance Code Section 5A.408(1) of that certain residential license held by Dale
Frenzel for rental property located at 3732-34 Third Street.
ALTERNATE MOTION: Move to close the public hearing and approve the rental
license for property at 3732-34 Third Street owned by Dale Frenzel as the
Housing Maintenance Code has been complied with.
THIS PROPERTY WILL BE INSPECTED ON MONDAY, DECEMBER 8TH. THE
FINDINGS WILL BE AVAILABLE FOR THE COUNCIL AT THE COUNCIL
MEETING ON THAT DATE.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
None
B. Bid Considerations
None
COUNCIL MEETING AGENDA
DECEMBER 8, 1997
PAGE 4
C. Other Business
1) Purchase of Unmarked Police Vehicle
MOTION: Move to authorize the Mayor and City Manager to spend up to $17,000
in order to purchase a replacement mid-sized automobile to be used as an
administrative vehicle in the Police Department. Funds for this purchase to come
from the fall auction proceeds and the remaining funds from Undesignated Fund
Balance in the Capital Equipment Replacement Fund.
2) Hiring CSO Grant Position
MOTION: Move to approve the hiring of the full time grant position for community
service officer with funding to come from the COP'S MORE '96 federal grant.
3) Establishment of Comprehensive Plan Citizen Advisory Committee
MOTION: Move to authorize the establishment of the Comprehensive Plan Citizen
Advisory Committee consisting of interested volunteers to assist in the 1 ) Planning
Consultant selection process; 2) review, preparation, and adoption of an updated
Comprehensive Plan; and 3) rewrite of the Zoning Ordinance.
4) 1998 Applications for CDBG Funds
MOTION: Move to set the Public Hearing date at approximately 7:00 p.m. on
Monday, January 26, 1998 for consideration and public comment on the 1998
CDBG Program Application.
MOTION: Move to direct staff to forward public service agency proposals to the
Human Services Commission for review and submittal of a recommendation for
funding to the City Council on or about January 15, 1998; and furthermore, to
approve the allocation for the housing rehabilitation program of $70,000 and
commercial revitalization program the remaining balance for discussion at the
public hearing on the proposed 1998 CDBG Application for funding.
ALTERNATE MOTION: Move to schedule consideration of the 1998 CDBG
program uses and funding allocation to the City Council work session agenda of
January 5, 1998.
8. ADMINISTRATIVE REPORTS
A. Report of the City Manager
B. Report of the City Attorney
COUNCIL MEETING AGENDA
DECEMBER 8, 1997
PAGE 5
GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
1) November 20, 1997 Joint Meeting - City Council and Telecommunication
Commission
2) October 16, 1997 Charter Commission Meeting
3) November 19, 1997 Park and Recreation Commission Meeting
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
(At this time, citizens have an opportunity to discuss with the Council items not on the
regular agenda. The citizen is requested to limit their comments to five minutes. Please
note, the public may address the Council regarding specific agenda items at the time the
item is being discussed.)
11. ADJOURNMENT
MOTION: Move to adjourn the Regular Council Meeting.
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FIRE RELIEF ASSOCIATION
VOLUNTEER DIVISION
BOARD OF TRUSTEES
1. ROLL CALL/CALL TO ORDER
2. APPROVAL OF MINUTES - OCTOBER 27, 1997
MOTION: Move to approve the minutes of the October 27, 1997 Board of Trustees
Meeting, Volunteer Division
COUNCIL MEETING AGENDA
DECEMBER 8, 1997
PAGE 6
3. RELIEF ASSOCIATION MEMBERSHIP TERMINATION
MOTION: Move to terminate the membership of Dana A. Alexon from the Volunteer
Division of the Fire Department and from the Volunteer Division Relief Association
effective December 1, 1997.
4. ADJOURNMENT
MOTION: Move to adjourn the Board of Trustees Meeting.
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OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
CALL TO ORDER/ROLL CALL
Mayor Sturdevant called the Council Meeting to order at 7:00
p.m.
Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann
and Peterson were present.
pLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO THE MEETING AGENDA
There were no additions nor deletions to the meeting agenda.
CONSENT AGENDA
The following items are considered routine by the City Council
and are enacted as part of the Consent Agenda by one motion:
A. Motion by Jones, second by Jolly to adopt the Consent
Agenda as follows:
Adopt Council Minutes
The Council approved the minutes of the November 10, 1997
Regular Council Meeting and the November 17, 1997 Levy
Hearing.
Software Support A~reement with Business Records Corporation
The Council authorized the Mayor and City Manager to enter
into a three-year software support agreement with Business
Records Corporation for maintenance of financial software
packages at a cost not to exceed $24,135, billed annually at
$8,045 per year.
Final Payment for Storm Sewer Replacement - LaBelle Park,
Municipal Project 09716
The Council accepted the work for storm sewer replacement at
LaBelte Park from LaBelle Pond at 42nd Avenue Northeast,
Municipal Project $9716 and authorized final payment of
$3,077.90 to Penn Contracting, Inc. of Blaine, Minnesota.
Authorization to Seek Bids for Dutch Elm Diseased Tree Removal
ProGram
The Council authorized staff to seek bids for the 1998-99
Dutch Elm Diseased Tree Removal Program.
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
PAGE 2
~ward of Purchase of Floor Scrubber for Municipal .Service
Center
The Council awarded the purchase of a replacement floor
scrubber, Tennant 5700, for the Municipal Service Center to
Dalco of Minneapolis, Minnesota, based on their responsible
quotation of $8,461.00 with the funds to be taken from Fund
434-49950-5180.
Resolution Orderin~ Preparation of Report on Proposed Street
Improvements in 1998
The reading of the resolutions were waived there being ample
copies available for the public.
RESOLUTION NO. 97-67
BEING A RESOLUTION ORDERING PREPARATION OF REPORT ON STREET
IMPROVEMENT WITH COMPLETE RECONSTRUCTION
WHEREAS, the City Council of Columbia Heights is proposing to
improve the following streets by complete street
reconstruction:
Highland Place, West Upland Crest to East Upland Crest
Forest Drive, West Upland Crest to East Upland Crest
East Upland Crest, Fairway Drive to North Upland Crest, and
WHEREAS, the City Council intends to assess the benefitted
property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429.
NOW, THEREFORE BE IT RESOLVED that the proposed improvements
be referred to Kevin Hansen, City Engineer, for study and that
he is instructed to report to the Council with all convenient
speed advising the Council in a preliminary way as to whether
the proposed improvement is necessary, cost effective, and
feasible and as to whether it should best be made as proposed
or in connection with some other improvement, and the
estimated cost of the improvement as recommended.
Dated this 24th day of November, 1997.
Offered by:
Seconded by:
Roll call:
Jones
'Jolly
All ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
PAGE 3
CERTIFICATION:
State of Minnesota
County of Anoka
City of Columbia Heights
I hereby certify that the aforegoing resolution is a true and
correct copy of a resolution presented to and adopted by the
City Council of Columbia Heights at a meeting thereof held in
the City of Columbia Heights, Minnesota, on the 24th day of
November, 1997, as disclosed by the records of said City in my
possession.
Jo-Anne Student, Deputy City Clerk
RESOLUTION NO. 97-68
BEING A RESOLUTION ORDERING PREPARATION OF REPORT ON STREET
IMPROVEMENT WITH RECYCLED BASE AND NEW BITUMINOUS SURFACE
WHEREAS, it is proposed to improve the following streets by
constructing a recycled base and new bituminous surface with
miscellaneous concrete repairs:
Heights Drive, 45th Avenue to Fairway Drive
Golf Place, Chatham Road to Heights Drive
Ivanhoe Place, Maiden Lane to Cul-De-Sac
Polk Place, 50th Avenue to Pierce Terrace
Polk Circle, Polk Place to Cul-De-Sac, and
WHEREAS, it is proposed to improve the following streets by
constructing a recycled base and new bituminous surface or a
mill and overlay with miscellaneous concrete repairs
Mulcare Drive, Pierce Terrace to Polk Place
Molan Terrace, Lincoln Terrace to Cul-De-Sac, and
WHEREAS, the City Council intends to assess the benefitted
property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429.
NOW, THEREFORE, BE IT RESOLVED that the proposed improvement
be referred toMr. Kevin Hansen, City Engineer, for study and
that he is instructed to report to the Council with all
convenient speed advising the Council in a preliminary way as
to whether the proposed improvement is necessary, cost
effective, and feasible and as to whether it should best be
made as proposed or in connection with some other improvement,
and the estimated cost of the improvement as recommended.
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
PAGE 4
Dated this 24th day of November, 1997.
Offered by:
Seconded by:
Roll call:
Jones
Jolly
All ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
~ERTIFICATION
State of Minnesota
County of Anoka
City of Columbia Heights
I hereby certify that the foregoing resolution is a true and
correct copy of a resolution presented to and adopted by the
City Council of Columbia Heights at a meeting thereof held in
the City of Columbia Heights, Minnesota, on the 24th day of
November, 1997, as disclosed by the records of said City in my
possession.
Jo-Anne Student
Deputy City Clerk
RESOLUTION NO. 97-69
BEING A RESOLUTION ORDERING PREPARATION OF REPORT ON STREET
IMPROVEMENT WITH MILLING AND BITUMINOUS OVERLAY
WHEREAS, the City Council of Columbia Heights is proposing to
improve the following streets with milling and bituminous
overlay with miscellaneous concrete repairs:
Chatham Road, 45th Avenue to Fairway Drive
Maiden Lane, Heights Drive to Cul-de-sac
Lincoln Terrace, Tyler Street to Pierce Street
50th Avenue, Central Avenue to Fillmore Street
Buchanan Pl. and Buchanan St., Fillmore St. to No. Corp Limit
Pierce Terrace, Polk Place to Matterhorn Drive
Fillmore Street, 49th Avenue to Pierce Terrace
Johnson Street, Innsbruck Parkway to Lincoln Terrace, and
WHEREAS, the City Council intends to assess the benefitted
property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429.
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
PAGE 5
NOW, THEREFORE BE IT RESOLVED that the proposed improvement be
referred to Mr. Kevin Hansen, City Engineer, for study and
that he is instructed to report to the Council with all
convenient speed advising the Council in a preiiminary way as
to whether the proposed improvement is necessary, cost
effective, and feasible and as to whether it should best be
made as proposed or in connection with some other improvement,
and the estimated cost of the improvement as recommended.
Dated this 24th day of November, 1997.
Offered by:
Seconded by:
Roll call:
Jones
Jolly
Ail ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
CERTIFICATION
State of Minnesota
County of Anoka
City of Columbia Heights
I hereby certify that the foregoing resolution is a true and
correct copy of a resolution presented to and adopted by the
City Council of Columbia Heights at a meeting thereof held in
the City of Columbia Heights, Minnesota, on the 24th day of
November, 1997, as disclosed by the records of said City in my
possession.
Jo-Anne Student
Deputy City Clerk
RESOLUTION NO. 97-70
BEING A RESOLUTION ORDERING PREPARATION OF REPORT ON SEAL
COATING IMPROVEMENT
WHEREAS, the City Council of Columbia Heights proposes to
improve the following streets by seal coating,
Upland Crest, Heights Drive to Fairway Drive
Cheery Lane, Fillmore Street to Cul-de-sac
Khyber Lane, Fillmore Street to Cul-de-sac
Borealis Lane, Fillmore Street to Cul-de-sac
Central Avenue Service Drive, approximately 380' south of 50th
Avenue to 195' north of 50th Avenue
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
PAGE 6
Tyler Street, 49th Avenue to 50th Avenue
Fairway Drive, 49th Avenue to Fairway Drive
North Upland Crest, Pennine Pass to Stinson Boulevard
Stinson Boulevard, 5th St. N.W. to 325' north of centerline of
North Upland Crest
WHEREAS, the City Council intends to assess the benefitted
property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429.
NOW, THEREFORE, BE IT RESOLVED that the proposed improvement
be referred to Mr. Kevin Hansen, City Engineer, to study and
that he is instructed to report to the Council with all
convenient speed advising the Council in a preliminary way as
to whether the proposed improvement is necessary, cost
effective, and feasible and as to whether it should best be
made as proposed or in connection with some other development,
and the estimated cost of the improvement as recommended.
Dated this 24th day of November, 1997.
Offered by:
Seconded by:
Roll call:
Jones
Jolly
All ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
CERTIFICATION
State of Minnesota
County of Anoka
City of Columbia Heights
I hereby certify that the foregoing resolution is a true and
correct copy of a resolution presented to and adopted by the
City Council of Columbia Heights at a meeting thereof held in
the City of Columbia Heights, Minnesota, on the 24th day of
November, 1997, as disclosed by the records of said City in my
possession.
Jo-Anne Student
Deputy City Clerk
REGULAR COUNCIL MEETING
NOVEMBER 24, i997
PAGE 7
Joint Powers Aqreement with MinneaDotis for UDqrade of Traffic
Control Siena! System
The Council authorized the Mayor and City Manager to enter
into a Joint Powers Agreement with the City of Minneapolis for
participation in the upgrade of the traffic control signal
system at the intersection of 37th Avenue, Reservoir Boulevard
and Central Avenue (T.H.65).
Close Hearinq Recardin~ Rental License for 4357-59 Seventh
Street
The Council closed the public hearing regarding the revocation
or suspension of the rental license held by Bradley Anderson
regarding rental property at 4357-59 Seventh Street in that
the provisions of the Housing Maintenance Code have been
complied with.
Close Hearin~ Reqardinq Rental License for 3736-38 Third
Street
The Council closed the public hearing regarding the revocation
or suspension of the rental ilcense held by Anthony Melton
regarding rental property at 3736-38 Third Street in that the
provisions of the Housing Maintenance Code have been complied
with.
Close Hearinq Reqardinc Rental License for 4328 Sixth Street
The Council established a hearing date of December 8, 1997 of
revocation or suspension of a license to operate a rental
property within the City of Columbia Heights against the
following named property owners regarding their rental
property: Lisa Kelly, 5031 Jefferson Street, Gladys Erie, 1001
42 1/2 Avenue and Bonnie O'Donnell, 621-23 51st Avenue.
First Readinq of Ordinance No. 1367 Bein~ an Ordinance
Amendinq Ordinance No. 853 Reqardinq Persons and Vehicles in
parks
The reading of the ordinance was waived there being ample
copies available for the public.
ORDINANCE NO. 1367
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 1977,
PROHIBITING CONDUCT ON PARK PROPERTY
Currently, the ordinance reads as follows:
Chapter 10, Article II, Section I:
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
PAGE 8
10.201(1) No person shall park, be or remain in, or leave any
vehicle in the park or parkway, between the hours
of 1i:00 p.m. and 6:00 a.m. unless said vehicle is
otherwise authorized to remain in a park.
is herewith amended to read as follow:
10.201(1) No person shall park, be or remain in any park or
parkway, or park or leave any vehicle in the park
or parkway, between the hours of 11:00 p.m. and
6:00 a.m. unless said person or vehicle is
otherwise authorized to remain in a park.
First Reading: November 24, 1997
The Council scheduled the second reading of the ordinance for
December 8, 1997 at approximately 7:00 p.m.
~DDroval of License ADp!ications
The Council approved the license applications as listed.
Payment of the Bills
The Council approved the payment of the bills as listed out of
proper funds.
5. RECOGNITION PROCLAMATIONS, PRESENTATIONS, GUESTS
A. Home Care Proclamation
The Mayor read the proclamation designating November as Home
Care Month in the City of Columbia Heights.
B. BFI Presen%ation
A representative of the City's hauler, BFI, Inc., presented a
check to the Council which resulted from overcharges on
tipping fees.
6. PUBLIC HEARINGS
A. Resolution No. 97-71 Beinq a Resolution Reqardinq
Revocation of Rental License for 3732-34 Third Street Property
Owned by Dale Frenzel
Fire Chief Kewatt reviewed the history of inspections and
violations for this property. He showed the Council photos of
the yard which were taken this day.
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
PAGE 9
The property owner stated he had completed nearly all of the
work required. He felt the remaining violations could be
brought into compliance by the December 8, !997 Council
Meeting with the exception of the painting and the replacment
of the door panel. There are still outstanding fees of
$160.00.
Motion by Ruettimann, second by Jones to continue the hearing
until December 8, !997 at approximately 7:00 p.m.; that all of
the fees due be paid by that date, and that all of the
violations be corrected with the exception of painting and the
replacement of the garage door panel if weather does not
permit. Roll call: Ail ayes
The Fire Chief stated that the additional inspection fee will
be waived if the work is completed by the December 8th Public
Hearing.
B. Second Reading and Public Hearing of Ordinance No. 1364
Pertaining to Prohibited Non-MovinG Violations
A resident inquired when the City last went out for bids for
a towing contractor. He also inquired if the impounded
vehicles were put up for public auction.
The Mayor noted that the towin9 company sold the vehicles to
a junk dealer. They were not put up for public auction. The
City Manager will research the most recent bids for a towing
company.
Motion by Ruettimann, second by Peterson to waive the readin9
of the ordinance there bein9 ample copies available for the
public. Roll call: Ail ayes
ORDINANCE NO. 1364
BEING .AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 1977, AND PERTAINING TO PROHIBITED
NON-MOVING VIOLATIONS
The City of Columbia Heights does ordain:
7.205(3) No person with title or custody of a motor vehicle
shall abandon such vehicle as defined herein anywhere in the
City.
For purposes of this chapter, an "abandoned motor vehicle"
shall consist of:
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
PAGE 10
(a) A motor vehicle which has remained in any one place
on public property for a continuous period of 48 hours
and lacks vital component parts that are essential to the
mechanical functioning of the vehicle, or is otherwise in
an inoperable condition, or
(b) A motor vehicle which has remained on private
property for a continuous period of 48 hours without the
consent of the person in control of such property.
Provided, however, that a classic car or pioneer car as
defined in Minnesota Statutes Chapter 168.10, shall not be
abandoned motor vehicle within the meaning of subdivision (a).
is hereby amended to read as follows:
7.205(3) No person with title or custody of a motor vehicle
shall abandon such vehicle as defined herein, anywhere in the
City.
For purposes of this chapter, an "abandoned motor vehicle"
shall consist of:
(a) A motor vehicle which has remained in any one place
on public property for a continuous period of 48 hours
and lacks vital component parts that are essential to the
mechanical functioning of the vehicle, or is otherwise in
an inoperable condition, or
(b) A motor vehicle which has remained on private
property for a continuous period of 48 hours without the
consent of the person in control of such property.
(c) The owner of an abandoned motor vehicle shall be
given notice of such violation by the City and will b~
Given 15 days to take corrective action. Correctiv~
action shall be defined as:
(1) An owner has taken corrective action when th~
vehicle is legally parked and licensed,
mechanically Qperabl$ and in compliance with ali
state requirements for an operable vehicle on
public roads. In the event corrective action is not.
taken within fifteen (15) days from the notice o~
the v~olation, the City may take the vehicle into
custody, impound it, and sell it immediately at
public auction pursuant to M.S.A. section 188B.08.
REGULAR COLrNCIL MEETING
NOVEMBER 24, 1997
PAGE 11
Provided, however, that a classic car or pioneer car as
defined in Minnesota Statutes Chapter 168.10, shall not be
considered as an abandoned motor vehicle within the meaning of
subdivision (a).
This ordinance shall be in full force and effect 30 days after
its passage.
First Reading:
Second Reading:
Date of Passage:
November 10, 1997
November 24, 1997
November 24, 1997
Offered by:
Seconded by:
Roll call:
Ruettimann
Peterson
Ail ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
C. Second Readinq and Public Hearinq of Ordinance No. 1366
Being an Ordinance Vacating a Portion of the Street
Motion by Jolly, second by Peterson to waive the reading of
the ordinance there being ample copies available for the
public. Roll call: All ayes
ORDINANCE NO. 1366
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF
1977, VACATING A CERTAIN PORTION OF THE STREET
The City of Columbia Heights does ordain:
Section 1: The City of Columbia Heights herewith vacates the
public street over, across, and under the following described
property, to wit:
The Southerly twelve feet (12') of 45th Avenue N.E.,
lying between the Northerly extension of the East and
West boundary lines of Lot 1, Block 1, Auditor's
Subdivision of Walton's Second Subdivision, Anoka County,
Minnesota.
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
PAGE 12
excepting and reserving the authority of any person,
corporation or municipality owning or controlling
electric or telephone poles and lines, gas and sewer
lines, or water pipes, mains and hydrants, thereon and
thereunder, to continue maintaining the same or to enter
upon such way or portion thereof vacated to maintain,
repair, replace or remove or otherwise attend thereto.
Section 2: This ordinance shall be in full force and effect
from and after thirty (30) days after its passage.
First reading:
Second reading:
Date of passage:
November 10, 1997
November 24, 1997
November 24, 1997
Offered by:
Seconded by:
Roll call:
Jolly
Peterson
All ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
Staff was directed to pass on any fees associated with this
street vacation to the property owner who requested it.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1) Resolution No. 97-72 ApDrovinq Adoption of By-Laws
Motion by Ruettimann, second by Peterson to waive the reading
of the resolution noting that it contains the same by-law
document as adopted by the Board of Trustees at its October
27, 1997 meeting and that there are ample copies available for
the public. Roll call: All ayes
~$SOLUTION NO. 97-72
BEING A RESOLUTION APPROVING THE ADOPTION OF THE BY-LAWS FOR
THE COLUMBIA HEIGHTS FIRE DEPARTMENT RELIEF ASSOCIATION,
VOLUNTEER DIVISION
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
PAGE 13
WHEREAS, the City Council of the City of Columbia Heights
established a committee of the Council to meet with the Board
of Examiners of the Volunteer Fire Relief Association to
review pension and by-law concerns and;
WHEREAS, it was the joint recommendation of this group to
adopt new by-laws which comply with State requirements and;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Columbia Heights that the attached by-laws be adopted
covering the Columbia Heights Fire Department Relief
Association, Volunteer Division.
Passed this 24th day of November, 1997.
Offered by:
Seconded by:
Roil call:
Ruettimann
Peterson
All ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
Bid Considerations
There were no bid considerations.
C. Other Business
1) Establish Work Session Dates and Budqet Meetinq Dates
December 1, 1997 at 6:30 p.m. was selected as a work session
date to discuss only the budget.
December 10, 1997 at 7:00 p.m. is the date chosen for the
Truth in Taxation Hearing.
A Council work session was scheduled for December 15, 1997 at
7:00 p.m. A budget meeting date has previously been
established for November 25, 1997 at 6:00 p.m.
2) Award of Jackson Pond SloDe Restoration
Motion by Peterson, second by Jones to award the Jackson Pond
slope restoration, Municipal Project #9739, to Sunram
Construction, Inc. of Corcoran, Minnesota, based on their low,
qualified, responsible bid of $55,432.50, to be appropriated
from Fund 652-49499-5130. Roll call: All ayes
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
PAGE 14
The Acting Public Works Director advised that disaster funds
will be received for some of this work. Mitigation monies have
also been applied for by staff.
3) Award of Loader-Mounted Snowblower
Motion by Jones, second by Sturdevant to authorize staff to
purchase MS000MDR Wildcat snowblower from St. Joseph
Equipment, based on their low, responsible qualified bid of
$45,600.00 with funds to be taken from the Capitol Equipment
Replacement Fund. Roll call: Ail ayes
.8. ADMINISTRATIVE REPORTS
A. Report of the City Manaqer
The City Manager advised that the newly-hired Fire Department
Assistant Chief and the Public Works Director will commence
working on December 1st.
The Mayor requested the City Manager to get him a copy of a
tape from a previous meeting/work session.
B. Report of the City Attorney
The City Attorney had nothing to report at this time.
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Board and Commission Meetinqs
Included in the agenda packet were minutes from the November
3, 1997 Library Board of Trustees Meeting and the November 5,
1997 Planning and Zoning Commission Meeting.
B. Miscellaneous
Councilmember Jolly advised that the Northstar Corridor
Commission has received a grant for $350,000. He also stated
that applicant interviews for the Youth Initiative Commission
will be done on November 25th. A discussion was had regarding
the necessity for having all segments of the community
represented on the Commission and that it not have a political
posture.
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
There was no one present for Citizens Forum.
REGULAR COUNCIL MEETING
NOVEMBER 24, 1997
PAGE 15
RECESS TO EXECUTIVE SESSION
The Regular Council Meeting was recessed at 8:05 p.m. to an
Executive Session to discuss City of Columbia Heights vs.
Stauch and appointed Jo-Anne Student as Recording Secretary to
keep a written report of the same.
RECONVENE REGULAR COUNCIL MEETING
The Regular Council Meeting was reconvened at 8:15 p.m. from
the Executive Session which was called to discuss the City of
Columbia Heights vs. Stauch with a written report being kept
by Jo-Anne Student, Council Secretary.
!1. ADJOURNMENT
Motion by Ruettimann, second by Peterson to adjourn the
Regular Council Meeting at 8:15 p.m. Roll call: All ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
Meeting of: December 8, 1997
AGENDA SECTION: Consent Agenda ORIGINATING DEPARTMENT: CITY MANAGER'S
No. 4 Administration APPROVAL
iTEM: Establishing Dates and Times of BY: J. Student BY:
Council Work Sessions for January 1998 DATE: 12-4-97 DATE:
MOTION: Move to establish Monday, January 5, 1998 and Monday, January 19, 1998 at 7:00
p.m. as dates and times for City Council work sessions.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: December 8, 1997
AGENDA SECTION: Consent Agenda ORIGINATING DEPARTMENT: CITY MANAGER'S
No. 4 Administration APPROVAL
Changing Council Meeting Date of BY: J. Student
ITEM:
Second Meeting in December ~/, ~9,~ DATE: 12-4-97 E
The majority of the Council has decided to reschedule the December 22, 1997 Council
Meeting to Monday, December 15, 1997 with the convening time being 7:00 p.m.
Via this resolution all interested/affected parties will be advised of this reschedu!ing.
MOTION: Move to waive the reading of the resolution there being ample copies available for
the public.
MOTION: Move to adopt Resolution No. 97-73 being a resolution changing the date of a
regular council meeting.
COUNCIL ACTION:
'CITY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806
RESOLUTION NO. 97-73
BEING A RESOLUTION CHANGING THE DATE
OF A REGULAR COUNCIL MEETING
WHEREAS: The City Council has decided to change the date of
the second regular council meeting in December, and
WHEREAS: The date of the second regular council meeting in
December would heretofore have been scheduled for Monday,
December 22, 1997 has now been rescheduled to Monday,
December 15, 1997.
NOW, THEREFORE, BE IT RESOLVED, that all interested parties be
advised of this change with the traditional convening time of
7:00 p.m. in the City Hall Council Chamber.
Passed this 8th day of December, 1997.
Offered by:
Seconded by:
Roll call:
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
THE CITY OF COLUMBia HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISAB]LITY IN EMPLOYMENT OR THE PROVISION Of SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
MEETING OF: DECEMBER 8, 1997
AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER
NO.: ~ FINANCE APPROVAL
ITEM: DESIGNATING DEPOSITORIES FOR BY: WILLIAm,/ELRITE BY2~~
FUNDS OF THE CITY OF COLUMBIA (.,~/~
HEIGHTS RES, N0, 97-74 DATE: NOV. 20, 1997
NO.: ~. ~.- ~/~
Each year the Council passes a resolution designating depositories for City funds and for investment
purposes. The attached resolution follows the general format of the resolution passed in previous years.
Under this resolution, investment firms that may be used by the City must be located in the State of
Minnesota, and all investments must comply with authorized investments as set forth in Minnesota statutes.
The resolution also contains a section covering access to City safe deposit boxes.
It is staff's recommendation that the City Council adopt this resolution.
RECOMMENDED MOTION: Move to waive the reading of Resolution 97-7_tL, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 97-Z.~., being a resolution designating depositories
for City funds of the City of Columbia Heights.
WE:dn
9711206
Attachment
COUNCIL ACTION:
RESOLUTION NO. 97- 7/4
RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES AND
SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS
IT IS HEREBY RESOLVED, that Northeast State Bank, Norwest Bank, and First Bank National Association are
hereby designated as depositories of the funds of this corporation.
IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this
corporation on deposit with said banks shall be signed by the following:
Mayor
City Manager
Clerk-Treasurer
and that said banks are hereby fully authorized to pay and charge to the account of this corporation any checks,
drafts, or other withdrawal orders.
BE IT FURTHER RESOLVED, that the Northeast State Bank, Norwest Bank, and First Bank National Association
as designated depositories of the corporation be and it is hereby requested, authorized and directed to honor
checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn
to the individual order of any person or persons whose name or names appear thereon as signer or signers
thereof, when bearing or purporting to bear the facsimile signatures of the following:
Mayor
City Manager
Clerk-Treasurer
and that Northeast State Bank, Norwest Bank, and First Bank National Association shall be entitled to honor and
to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means
the facsimile signature or. signatures thereon may have been affixed thereto, if such facsimile signature or
signatures resemble the facsimile specimens duly certified to or filed with the Banks by the City Clerk or other
officer of his corporation.
BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the
corporation and certified to as governing the operation of this corporation's account(s) with it, be and are hereby
continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of
this resolution.
BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re-discounts and
borrowings by or on behalf of this corporation with said banks prior to the adoption of this resolution be, and the
same hereby are, in all things ratified, approved and confirmed.
BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be used
as depositories for investments purposes so long as the investments comply with authorized investments as set
forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a
depository for investment purposes so long as the investments comply with the authorized investments as set
forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that the signatures of any one of the following named City employees are required
for access to safe deposit boxes:
Finance Director
City Manager
Assistant Finance Director
Accounting Coordinator
Passed this 8th day of December, 1997
Offered by: Rue t t t man n
Seconded by: Jo.es
RollCall: A11 ayes
Joseph S. Sturdevant, Mayor
Jo-Anne Student, Council Secretary
9711206
CITY COUNCIL LETTER
MEETING OF: DECEMBER 8 1997
AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER
NO: ~ FINANCE APPROVAL
ITEM: DESIGNATING AN OFFICIAL BY: WI LLIAfle~E LRj,ITE BY: ~,,/,~ ~--
NEWSPAPER FOR 1998
NO: q ~' ~" ~ DATE: DEC. 1, 1997
Each year the City Council designates an official newspaper for publishing of legal notices and other
required publications. State statutes require the newspaper to be published on a minimum of a weekly
basis. Statutes also limit the amount the newspaper can charge, to the rate paid by commercial users.
Based on this, there are only two newspapers serving Columbia Heights that meet the criteria: Focus
News and the Star Tribune. Based on rates charged to commercial customers, the Focus News is the
least expensive alternative. The Star Tribune's 1997 rate is $2.60 per line, and they will not have 1998
rates available until the end of December.
The following is a comparison of the 1997 rates to the 1998 rates for the Focus News:
One Column Width:
Per line, first insertion 0.90 0.90 0
Per line, subsequent insertion 0.50 0.50 0
Two Column Width:
Per Dine, first insertion 1.80 1.80 0
Per line, subsequent insertion 1.00 1.00 0
The majority of the City's publications are one insertion. According to the attached letter from Focus
News, this would result in no increase in 1998.
RECOMMENDED MOTION: Move to designate Focus News as the official City newspaper for 1998
and to authorize the Mayor and City Manager to enter into an agreement with Focus News for
required publications.
WE:dn
Attachment
9712016
COUNCIL ACTION:
Focus News
November 19, 1997
Ms. Deborah Novak
City of Columbia Heights
590 40th Avenue, NE
Columbia Heights, MN 55421
Dear Deb:
We would be pleased if you would consider the Focus News as the City of Columbia Heights' official
newspaper for the year 1998 at your City Council Meeting.
We want to thank you for your patronage this past year and we look forward to the future. We endeavor
to print each legal accurately and to follow any written specifications you have included with your legal.
We value the city's legal business very much and realize that everyone is trying to hold expenses to a minimum.
With this thought in mind, we have not increased the rate structure for legals for the coming year. We hope this
will help you with the ever-spiraling budget problems we all seem to have these days. The rates below are the
same as last year:
1 column width: $0.90 per line - first insertion ($9.90 per col. in.)
$0.50 per line - subsequent insertions ($5.50 per col. in.)
2 column width: $1.80 per line - first insertion ($19.80 per col. in.)
$1.00 per line - subsequent insertion ($11.00 per col. in.)
Notarized affidavits will be provided for each of your publications. All publications should be received
in our office by Friday at noon preceding our Thursday publications. In order to expedite our service to
you, please direct your legal notices to Focus News, attention Linda Mclntyre, Legal Publications, 2819
Hamline Avenue N, Roseville, MN 55113. We prefer legals not be faxed unless it is a late legal and we
will gladly work that out ;vith you. We are hav. ing great success using E-malt or a disk and transferring
information into our computer system. These procedures have made this year's legal ads error free
which is what we all strive for in a legal publication. If you have budget reports or anything done on a
spread sheet, we will still continue to use your hard copy and reduce your original to fit our paper's size;
therefore, no disk is needed. If you have any questions or are in doubt on a specific legal, please give
Linda a call at 633-3434.
Thank you for considering the Focus News as your official nexvspaper for the upcoming year. We are
honored and pleased to serve you and look forward to a mutually beneficial working relationship with
the City of Co.l~mbia Heights.
Richard RoberB.
Focus News
2819 Noflh Hamline Avenue, Roseville, MN 55113 * 633-3434 * fax633-gS50
ERC FINANCIAL SYSTEM
12/04/97 16:22:01
FUND RECAP:
FUITD DESCRIPTION
101 GENEP, AL
201 COMMUNITY DEVELOPMENT FLrND
202 ANOKA COUNTY CDBG
203 PA. RKVIEW VILLA NORTH
204 ECONOMIC DEVELOPMENT AUTH
205 SECTION 8
213 PA_RKVIEW VILLA SOUTH
225 CA]~LE TELEVISION
235 RENTAL HOUSING
240 LIBRARY
250 COL HGHTS AFTER SCHOOL E1TRI
299 HOUSING & REDEVELOP AUTH
415 CAPITAL IMPROVEMENT - PIR
431 CAP EQUIP REPLACE-GENERAL
601 WATER UTILITY
602 SEWER UTILITY
603 REFUSE FUND
609 LIQUOR
651 WATER CONSTRUCTION FUND
652 SEWER CONSTRUCTION FUND
701 CENTR3%L GA_RAGE
720 DATA PROCESSING
881 CONTRIBUTED PROJECTS~REC
884 INSUR3%NCE
885 ESCROW
886 INVESTMENT TRUST
887 FLEX BENEFIT TRUST FUND
TOTAL ALL FUNDS
Check History
DISBURSEMENTS
39,467.66
263.45
61.65
7,007.45
7,547.77
35,982.82
3,495.89
1,825.64
208.51
1,497.62
65.29 CR
298.00
6,103.37
960.67
3,517.57
57,563.98
101,883.75
119,479.93
167.50
3,273.90
885.00
t 862.11
11.68
26 615.00
194 692.99
1,995,000.00
7,233.24
2~616,841.86
CITY OF COLUMBIA HEIGHTS
GL060S-V05.00 RECAPPAGE
GL540R
BANK RECAP:
BANK NAME
BANK CHECKING ACCOUNT
DISBURSEMENTS
2,616,841.86
BRC FINANCIAL SYSTEM
12/04/97 16:2
Check History
12/08/97 COUNCIL LIST
CITY OF COLUMBIA HEIGHTS
GL540R-V05.00 PAGE I
BANK VENDOR
CHECK N-JMBER AMOUNT
BANK CHECKING ACCOUNT
ADT
AID ELECTRIC SERVICE INC
A~LTHA BLIND CLEANING
BARTON S~/TD & GP. AVEL
BELLBOY BAR SUPPLY
BELLBOY CORPOP~ATION
BERGFORD TRUCKING
DICK/DONALD & JEANETTE
DIGITAL EQUIPMENT
EAST SIDE BEVERAGE CO
GRAPE BEGINNINGS INC
IBM CORPORATION
KUEHN/JEAN
M H C ASSOCIATES
MINTER-WEISMAN
MRPA
NAHRO
PARTS PLUS
PAUSTIS & SONS
PINNACLE DISTR
PPL SHOP
QUALITY WINE & SPIRITS
VOSS LIGHTING
WASS/LORRAINE
WORLD CLASS WINE
NORTHEAST STATE BANK
ACCOUNTEMPS
ANOKA COUNTY PROPERTY RE
ASPEN MILLS, INC.
BELLBOY BAR SUPPLY
BERGFORD TRUCKING
CAMPUS INVOLVEMENT FINAN
COLUMBIA HEIGHTS I
COMMUNITY RESOURCE PARTN
EDWARDS/ALEX~d~DER C
GENUINE PARTS/NAPA AUTO
GLASS MASTERS
JACKY/CF~%RLES L
JOHNSON PAPER & SUPPLY C
KP. AU S -ANDERSON
METROPOLITAN COUNCIL WAS
68578 435.95
68579 227.15
68580 159.75
68581 2,007.36
68582 427.45
68583 9,125.12
68584 205.80
68585 160.38
68586 126.78
68587 16,156.61
68588 136.97
68589 195.00
68590 44.74
68591 2,030.07
68592 3,566.53
68593 50.00
68594 810.00
68595 33.64
68596 146.75
68597 150.50
68598 50.12
68599 2,159.74
68600 55.11
68601 5.00
68602 317.35
68603 1,995,000.00
68637 1,203.60
68638 61.65
68639 25.20
68640 281.86
68641 42.60
68642 189.77
68643 4,363.16
68644 7,500.00
68645 41.91
68646 12.67
68647 196.84
68648 405.00
68649 289.93
68650 12,977.95
68651 57,407.00
BRC FINA/qCIAL SYSTEM CITY OF COLI/MBIA HEIGHTS
12/04/97 16:2 GL540R-V05.00 PAGE 2
Check History
12/08/97 COUNCIL LiST
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
MINTER-WEISMAI~
N S P
OFFICETEAM
PARTS PLUS
PETTY CASH - GARY BR3%ATE
PETTY CASH - KAREN MOELL
SA. hTDBERG/BARBARA
SEAR~ BRO
STAUCH/LELA/~D
SUBURBAN PROPANE
TARGET STORES-ACCTS REC
TEQUILABERRY'S RESTAUR3%N
THOMPSON/RUTH
WESLEY/JULIE
WESTERN NATIONAL FINANCE
WHITE-TRUST ACCOUNT/THOM
A~3LE PROPERTY MANAGEMENT
ACCAP
;%NDERSON/MARCUS W
ASHTON/MYRON
BATH/JAMES L
BERG PROPERTIES
BERG/LOIS
BERG/RICHARD
BOETTCHER/LARRy
CH PROPERTIES
CHHABRA/SUDESH
CROCKETT/JAMES
DALSETH/MARILYN
DZIEDZIC/PAUL
EGGE/JAMES
ELMQUIST/AR_NOLD C
FINDELL/DONALD
FISCHER/MICNELLE
NOIUM/VERNON S
JA/~SON/GER3LLD
JOTBLA_D/DWIGHT
KNOTT/DALE & BERNA~DETTE
KORDIAK/DANIEL
KOSTER/KEbTNETR
KOWALZEK/HARVEY
68652
68653
68654
68655
68656
68657
68658
68659
68660
68661
68662
68663
68664
68665
68666
68667
68668
68669
68670
68671
68672
68673
68674
68675
68676
68677
68678
68679
68680
68681
68682
68683
68684
68685
68686
68687
68688
68689
68690
68691
68692
4,175.84
50.28
486.75
27.76
111.77
83.89
28.08
638 99
596 00
10 O0
11 68
19 O0
61 O0
17.82
298.00
26,615.00
340.00
3,492.00
503,00
515.00
49.00
460.00
546,00
506.00
691.00
106.00
586.00
908.00
719.00
486.00
396.00
1,395.00
587.00
103.00
248.00
355.00
118.00
487.00
419.00
432.00
830.00
BRC FINANCIAL SYSTEM
12/04/97 16:2
Check History
12/08/97 COUNCIL LIST
CITY OF COLUMBIA HEIGHTS
GL540R-V05.00 PAGE 3
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
LANGE/DAVE 68693 15.00
LANGB/DAVE & KATHY 68694 508.00
LARSON/SUSAN 68695 735.00
LUDBMAN/IVAN D 68696 417.00
LU~3/PING 68697 559.00
MANGUM/YVONNE & WILLIAM 68698 314.00
MILLER/LYLE 68699 382.00
MILLER/MICHELLE 68700 229.00
MODELL/PAUL 68701 3,121.00
NIXON/JEAN 68702 690.00
NOVA~/THEODORE & NANCY V 68703 548.00
PING/LUU 68704 676.00
P. AMNARINE/GANGA 68705 621.00
RIFAI/MAHMOUND 68706 404.00
SATHRE/ALICIA M 68707 300.00
SF. ALICKY/JAMES 68708 673.00
STAUCH/LELAND 68709 1,655.00
SWANSON/BR3%DLEY J 68710 1,060.00
THOMPSON/JEROME K 68711 459.00
TOWNHOUSE-APT F~kNAGEMENT 68712 1,024.00
TRISKO/FRANK 68713 486.00
UNITED HOME CORP 68714 485.00
UTKE PROPERTY MANAGEMENT 68715 1,027.00
VAN BLA. RICON/STANLEY 68716 764.00
W F BAUER CONSTRUCTION 68717 216.00
WAKEMAN/LARRY GENE 68718 690.00
WEAVER/BONNIE & MAURICE 68719 441.00
YANG/JOSEPH 68720 513.00
YOUNGREN/DAWN 68721 270.00
ANOKA COUNTY PROPERTY RE 68722 150.00
ANOKA COUNTY SOCIAL SERV 68723 65.00
BECKER COUNTY CHILD SUPP 68724 33.21
FIRST COMMUNITY CREDIT U 68725 1,585.00
GREAT WEST LIFE &ANNUIT 68726 3,706.00
HEALTH PARTNERS 68727 15,318.55
ICMA RETIREMENT TRUST 45 68728 9,465.02
ISANTI COUNTY FAMILY SER 68729 163.44
MEDICA CHOICE 68730 22,852.36
MEDICA SENIOR 68731 645.60
MINNESOTA MUTUAL LIFE 68732 983.00
MN STATE RETIREMENT SYST 68733 1,189.00
,BRC FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
12/04/97 16:2 GL540R-V05.00 PAGE 4
Check History
12/08/97 COUNCIL LIST
VENDOR
CHECK Nt/MBER AJ4OUNT
BANK CHECKING ACCOUNT
NORWEST BANK - PAYROLL A
PER3%
PERA - DEFINED CONTRIBUT
PERS% POLICE RELIEF CONSO
PUBLIC MANAGERS ASSOCIAT
STANDARD !NSLrRA/gCE COMPA
STATE CAPITOL CREDIT UNI
UNION 1216
UNION 320
WYANDOTTE COLrNTY COURT H
A T&T WIRELESS
ABLE HOSE & RUBBER INC
ACE HARDWARE
AID ELECTRIC SERVICE INC
AIR TOUCH CELLULAR
ALL FIRE TEST INC
· ~4ERICAN LINEN SUPPLY CO
AMERICAN PRESSURE
AMERIDATA
AUDIO VISUAL TECHNICAL S
BAKER & TAYLOR
BASCALIS BRICK OVEN REST
BOYER TRUCK PARTS
BRODART
CATCO PARTS SERVICE
CENTR3%L STORES
CHISAGO LAKES DISTRIBUTI
CITY WIDE LOCKSMITHING
COLUMBIA HGTS-FRIDLEY KI
COMP USA INC
COMPUTER SYSTEM PRODUCTS
CONSTRUCTION BULLETIN
CONSTRUCTION MATERIALS
CONTINENTAL SAFETY EQUIP
CREST VIEW LU~HER3%N HOME
CSC CREDIT SERVICES
DAVIES WATER EQUIP CO.
DEMCO
DETERMAN WELDING & TANK
DU ALL SERVICE CONTRACTO
68734 118,916.41
68735 22,712.09
68736 94.62
68737 1,366.17
68738 50.00
68739 43.35
68740 1,370.00
68741 80.00
68742 957.00
68743 150.00
68746 10.99
68747 1,665.63
68748 211.86
68749 373.28
68750 22.33
68751 70.90
68752 41.65
68753 103.07
68754 126.00
68755 746.46
68756 345.00
68757 520.24
68758 1,059.08
68759 11.93
68760 9.71
68761 85.15
68762 15.88
68763 422.00
68764 31.50
68765 500.00
68766 931.07
68767 460.45
68768 196.00
68769 896.12
68770 1,007.15
68771 10,127.87
68772 100.00
68773 1,379.18
68774 57.62
68775 375.00
68776 250.00
BRC FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS
12/04/97 16:2 GL540R-V05.00 PAGE 5
Check History
12/08/97 COUNCIL LIST
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
EAGLE WINE COMPANY
FLEX COMPENSATION, INC
FRIDLBY-COLUMBIA HEIGHTS
FUEL OIL SERIVCE
GALE RESEARCH CO.
GARRETT/WILLIE B
GREATER ANOKA CNTY.HUF~AN
GREENWORKS
GRIGGS-COOPER & CO
GUTF~ES/KAREN
HARCOURT BRACE JOVANOVIC
HOHENSTEINS INC
HOME DEPOT #2802
ICBO
IKON OFFICE SOLUTION
JOH/~SON BROS. LIQUOR CO.
K FL~RT
KIDSTAMPS
KUETHER DIST. CO.
LEAGUE OF MINNESOTA CITI
LEEF BROS.
LOWRY CENTR3tL BOWLERS
MC COLLISTER & CO
MCC BEHAVIORAL CARE INC
MENILRDS CASHWAY LL~4BER-F
METRO CHIEFS FIRE ASSOC
METRO WELDING SUPPLY
MIDWEST ASPHALT CO.
MINN BLUE DIGITAL
MINNEAPOLIS EQUIPMENT CO
MINNESOTA COACHES
MINNESOTA SAFETY COUNCIL
MINNESOTA SHREDDING LLC
MODERN BIN
MOORE MEDICAL CORP
MORRELL & MORRELL INC
NATIONAL CLIMATIC DATA C
NATIONAL FIRE PROTECTION
NEWMAN SIGNS
NOTT CO
OFFICE DEPOT
68777 371.09
68778 190.00
68779 500.00
68780 106.50
68781 140.03
68782 100.00
68783 487.86
68784 15,846.00
68785 21,049.50
68786 548.50
68787 416.91
68788 3,541.95
68789 31.65
68790 195.00
68791 274.32
68792 7,391.50
68793 47.89
68794 91.35
68795 22,353.08
68796 40.00
68797 83.20
68798 63.05
68799 224.39
68800 488.88
68801 57.35
68802 60.00
68803 66.96
68804 6,157.30
68805 66.27
68806 798.75
68807 520.00
68808 200.00
68809 87.00
68810 428.53
68811 139.06
68812 380.00
68813 32.00
68814 475.00
68815 675.53
68816 100.83
68817 577.86
mBRC FINANCIAL SYSTEM
12/04/97 16:2
Check History
12/08/97 COUNCIL LIST
CITY OF COLUMBIA HEIGHTS
GL540R-V05.00 PAGE 6
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
OHLIN SALES 68818 72.70
OLSON'S PLUMBING 68819 167.50
PAM OIL INC 68820 16.51
PARK SUPPLY INC 68821 44.00
PENN CONTP. ACTING tNC 68822 3,077.90
PHILLIPS WINE & SPIRTS 68823 6,310.83
PIONEER RIM & WHEEL CO. 68824 76.13
PLUNKETT'S, INC 68825 67.10
PRIOR WINE 68826 3,156.07
SCHINDLER ELEVATOR CORP 68827 324.18
SECURITY FENCE & 68828 3,970.00
SH;~RP HEATING & AIR COND 68829 327.50
SHERWIN WILLIAMS 68830 22.56
SIMON & SCHUSTER 68831 207.00
SOFTWARE TAILORS 68832 1,216.00
SQUEEGEE PRO WINDOW CLEA 68833 53.25
STREICHER GUN'S INC/DON 68834 42.53
SUBURBAN RUBBER STAMP 68835 95.01
TARGET STORES-ACCTS REC 68836 182.10
TUBBS/MARS}{A 68837 17.81
TWIN CITY PHOTOCOPY 68838 1,043.00
VAN-O-LITE 68839 7.58
W & W GENEP~ATOR REBUILDE 68840 15.94
WIPERS & WIPES INC 68841 105.99
WOODLAKE SANITARY SERVIC 68842 100,103.76
WYATT BROTHERS CEMENT 68843 91.01
2,616,841.86 ***
i'O CITY'COUNCIL DECEMBER 8, 1997
*Signed Waiver Form Accompanied Application
1998 BUSINESS LICENSE AGENDA
APPROVED BY
POLICE DEPARTMENT
OFF SALE BEER
*The Rapski Corporation
*Samir A. Botros/Heights Grocery
*Holiday Station Stores, Inc.
*Fleming Co., Rainbow Foods
*Totem Superette
*Cheeseburger, Inc.
*Best Market/Thao Yang
*Sadiq Punjani/Hot Market
LOCATED AT
500 N.E. 40th Avenue
501 N.E. 40th Avenue
4259 Central Avenue
4300 Central Avenue
4635 Central Avenue
4952 Central Avenue
4901 University Avenue
5011 University Avenue
FEES
(;100.00
(;100.00
(;100.00
(;100.00
(;100.00
(;100.00
(;100.00
POLICE DEPARTMENT
ON SALE BEER
*Rapski Corporation
*Jang Won Restaurant
*Cheesburger, Inc.
500 N.E. 4Oth Avenue
4920 Central Avenue
4952 Central Avenue
(;350.00
(;350.00
(;350.00
POLICE DEPARTMENT/
SAFETY & HEALTH
CIGARETTE/TOBACCO SALES
*City of Columbia Heights Liquor
*8arna's Tobacco Depot
*The Rapski Corporation
*Heights Grocery
*Stroncek Drug
*Holiday Station Stores
*Rainbow Foods
*City of Columbia Heights Liquor
*Totem Superette
*Cheeseburger, Inc.
*Best Market
*Hot Market
*City of Columbia Heights Liqour
2241 N.E. 37th Avenue
2325 N.E. 37th Avenue
500 N.E. 4Otb Avenue
501 N.E. 40th Avenue
4027 Central Avenue
4259 Central Avenue
4300 Central Avenue
4340 Central Avenue
4635 Central Avenue
4952 Central Avenue
4901 University Avneue
5011 University Avenue
5225 University Avenue
Request
Waked
50.00
50.00
50.00
50.00
50.00
50.00
Wa~ed
50.00
50.00
50.00
50.00
Waked
Page 2
BUILDING OFFICIAL
CONTRACTORS
*Cedar Demolition
*Mid-City Mechanical Corp.
Metro General Services
*Peter Plumbing
1921 E. 24th St.,
9107 Davenport St. N.E.
5790 Quam Avenue
790 S. Cleveland Ave.
40.00
40.00
40.00
40.00
POLICE DEPARTMENT
GAMES OF SKILL
*American Amusement Arcades
*Rapski Corporation
*Paul Helm
*American Amusement Arcades
*American Amusement Arcades
2101 N.E. 37th Avenue
500 N.E. 40th Avenue
547 N.E. 40th Avenue
3919 Central Avenue
4005 Central Avenue
8300.00
8 50.00
8100.00
8350.00
8150.00
SAFETY AND HEALTH
GARBAGE/RUBBISH HAULERS
Johnson Sanitation
Waste Mgmt. of Mn., Blaine
125 Bunker Lake Blvd.
10050 Naples St. N.E.
50.00
50.00
FIRE DEPARTMENT
w
GASOLINE SALES
*Conoco Express Service
*Holiday Station Stores
Malik's Conoco
*Food N Fuel
*Emersons Automotive
*University Union 76
3701 Central Avenue
4259 Central Avenue
3955 University Avenue
4001 University Avenue
4457 University Avenue
5257 University Avenue
8210.00
8180.00
8log.go
8200.go
8100.00
8100.00
POLICE DEPARTMENT
CLUB ON SALE LIQUOR WITH SUNDAY SALES
*Columbia Heights Lions Club
*Columbia Heights V.F.W. #230
530 Mill Street
4446 Central Avenue
Request Fee Wa~ed
8300.00
ON SALE LIMITED LIQUOR WITH SUNDAY SALES
*~Nolff's Nlr. Steak 4545 Central Avenue
Page 3
POLICE DEPARTMENT
ON SALE LIQUOR WITH SUNDAY SALES
*Mady's Bowl and Lounge
*K J's Cafe & Sports Bar
*LaCasita Restaurant
3919 Central Avenue
4005 Central Avenue
5085 Central Avenue
POLICE DEPARTMENT
ON SALE WINE
*Jang-Won Restaurant
*Bascali's Restaurant
4920 Central Avenue
5060 Central Avenue
POLICE DEPARTMENT
POLICE DEPARTMENT
MASSAGE THERAPY BUSINESS & INDIVIDUAL
*Lynette S. Linder
MOTOR VEHICLE SALES
*First Community Credit Union
3989 Central Avenue, #575
843 N.E. 40th Avenue
POLICE DEPARTMENT
PET SHOP
*Exotic Aquatics
4923 Central Avenue
50.00
POLICE DEPARTMENT
POOL/BILLIARD HALL
*Jimmy's Pro Billiards
4040 Central Avenue
~tlO0.O0
POLICE/FIRE DEPTS.
SECONDHAND SALES
*Nash Sales/Unique Thrift Store
*Salvation Army
*Hospitality & Commercial Installers
2201 N.E. 37th Avenue
3929 Central Avenue
4030 Central Avenue
50.00
50.00
50.00
Page 4
TAXICAB DRIVERS
POLICE DEPARTMENT
*Burdette Theodore House
*Michael Dennis Mealey
2404 Sheridan Ave. N.
2404 Sheridan Ave. N.
2O.0O
20.00
TAXICAB VEHICLES
POLICE DEPARTMENT
*Michael Dennis Mealey
One Vehicle #110, Green and White ~ 75.00
license.ag
COLUMBIA HEIGHTS LIONS CLUB
P.O. BOX 21183 · COLUMBIA HEIGHTS, MN 55421
Honor. Mayor and City Council
The Columbia Heights Lions Club would like to request a Waiver
of the Liquor Liscense fees for the year of 1998.
We request this as we are a non-profit organization that gives to
community special projects and to the citizens of Columbia Heights.
Thank you very much for your consideration of this request.
Columbia Heights Lions Clubs
Secretary Lion Ste.~en J. Knoll
,;,,
-~ We Serve
CITY COUNCIL LETTER
Meeting of: December 8,1997
AGENDA SECTION: CONSENT ORIGINATING DEPARTMEaNT: CITY MANAGER
APPROVAL
NO: ~ Fire
ITEM: Approval of Rental Housing License BY: Charlie Kewatt BY:
Applications
NO: 4' ~' ~" ~ DATE: December 4, 1997 DATE:
Approval of the attached list of rental housing license applications, in that they have met the requirements of the
Housing Maintenance Code.
COUNCIL ACTION:
To:
From:
Re:
Date:
Walter Fehst, City Manager
Charlie Kewatt
Rental Housing Licenses
11/13/97
The owners of the following rental properties have complied with the re-licensing and/or
licensing requirements of the City of Columbia Heights Housing Maintenance Code. I am
Requesting that they be placed on the next council agenda for approval.
Occupancy Id
10058
30155
30138
30097
30031
20057
20397
30015
30016
30017
30030
12187
30113
20376
Property Owner Name
Robert Zschokke
Arnold Elmquist
Arnold Elmquist
Tad Sonneman
Property Address
1827 41~t Avenue
4935 University Ave
4927 University Ave
1035 Peters Place
Permit #
F1827
F2042
F2043
F2039
Donald Anderson Trust
David Lange
City of Columbia Heights
711 37~ Avenue
1207 Circle Terrace
4642 Taylor Street
F2064
F2229
F4642
David Lasky
David Lasky
David Lasky
James Potocnik
Anthony Wilczek
Donald Chies
Helen Hilden
4318 3rd Street
4322 3~d Street
4330 3~a Street
647 37~ Avenue
3935 Tyler Street
4357 Tyler Place
3982 Tyler Street
F2053
F2054
F2055
F2059
F2308
F2211
F2206
Occupancy Id
30148
30075
20066
20064
10066
30161
20098
12104
20280
34010
20116
20283
20284
20100
30102
10017
30103
20108
10006
10022
Property Owner Name
William Fink
Wilton Smith
Kenneth Henke
Kenneth Henke
Donald Woods
Yong Yi
Phillip Smaby
James Nelson
Dale Melberg
Randy Mikkelson
David Walter
William Shutte
Nelson S. Gregg Co.
Randy Mikkelson
Ivan Ludeman
Richard Stueland
Ivan Ludeman
Richard Meissner
James Gersetich
Jean Nixon
Property Address
4657 Tyler Street
4544 Madison
4433 2-1/2 Street
4415 2-1/2 Street
1133 45'h Avenue
4545 Tyler Street
1137 37t~ Avenue
1745 37'~ Avenue
3719 Pierce Street
1731 37m Avenue
1124 45* Avenue
3801 Pierce Street
3807 Pierce Street
3825 Johnson Street
4640 Polk Street
1035 45~ Avenue
4648 Polk Street
1348 44-1/2 Avenue
3811 Tyler Street
4208 Madison Street
Permit #
F2215
F2186
F2305
F2274
F2033
F2395
F2368
F2370
F2394
F2398
F2365
F2382
F2380
F2399
F2456
F2396
F2455
F2516
F2486
F2517
Charlie Kewatt, Fire Chief
To:
From:
Re:
Date:
Walter Fehst, City Manager
Charlie Kewatt
Rental Housing Licenses
11/13/97
The owners of the following rental properties have complied with the re-licensing and/or
licensing requirements of the City of Columbia Heights Housing Maintenance Code. I am
Requesting that they be placed on the next council agenda for approval.
Occupanc¥Id
10058
30155
30138
30097
30031
20057
20397
30015
30016
30017
30030
12187
30113
20376
Property Owner Name
Robert Zschokke ......
Arnold Elmquist
Arnold Etmquist
Tad Sonneman
Donald Anderson Trust
David Lange
City of Columbia Heights
David Lasky
David Lasky
David Lasky
James Potocnik
Anthony Wilczek
Donald Chies
Helen Hilden
Property Address
1827 41st Avenue
4935 University Ave
Permit#
F1827
F2042
492? University Ave
1035 Peters Place
F2043
F2039
711 37~Avenue F2064
1207 Circle Terrace F2229
4642 Taylor Street F4642
4318 3~ Street F2053
4322 3~ Street F2054
4330 3~t Street F2055
647 37~ Avenue F2059
3935 Tyler Street F2308
4357 Tyler Place F2211
3982 Tyler Street F2206
Occupancy Id
30148
30075
20066
20064
10066
30161
20098
12104
20280
34010
20116
20283
20284
20100
30102
10017
30103
20108
10006
10022
Property Owner Name
William Fink
Property Address
4657 Tyler Street
Permit #
F2215
Wilton Smith
4544 Madison F2186
Kenneth Henke
4433 2-1/2 Street F2305
Kenneth Henke
4415 2-1/2 Street F2274
Donald Woods
1133 45'~ Avenue F2033
Yong Yi
4545 Tyler Street F2395
Phillip Smaby
1137 37~ Avenue F2368
James Nelson 1745 37t~ Avenue F2370
Dale Melberg ........ 3-7i9 pierce Street F2394
Randy Mikkelson
1731 37~Avenue F2398
David Walter _ =_ 1124 45th Avenue F2365
William Shutte - -~ ~ 3801 Pierce Street F2382
Nelson S. Gregg Co.
3807 Pierce Street F2380
Randy Mikkelson
3825 Johnson Street F2399
Ivan Ludeman
4640 Polk Street F2456
Richard Stueland
1035 45~ Avenue F2396
Ivan Ludeman
4648 Polk Street F2455
Richard Meissner
1348 44-1/2 Avenue F2516
James Gersetich
3811 Tyler Street F2486
Jean Nixon
4208 Madison Street F2517
CITY COUNCIL LETTER
Meeting of December 8, 1997
AGENDA SECTION: PUBLI C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER
Fire APPROVAL
NO: b
ITEM: Close Hearing '~ BY: Charlie Kewatt BY:
Rental License Revocation
DATE: December 4, 1997 DATE:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Lisa KeLly regarding rental property at 5031 Jefferson Street for failure to meet the requirements of the Housing
Maintenance Codes was previously scheduled to commence at the City Council meeting of December 8, 1997.
The public hearing on this property may now be closed in that the owner has complied with requirements of the
Housing Maintenance Code by scheduling the annual inspection of the property.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Lisa Kelly Regarding Rental Property at 5031 Jefferson Street in that the Provisions of
the Housing Maintenance Code Have Been Complied With.
COUNCIL ACTION:
Close Heating Council Letter
' ' CYI'Y COUNCIL LETTER
Meeting of December 8, 1997
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
PUBLI C HEAR II'IGS Fire APPROVAL
NO: ~1~
ITEM: Close Hearing BY: Ctmrlie Kewatt BY:
Rental License Revocation
DATE: December 4, 1997 DATE:
NO: ,0
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Gladys Erie regarding rental property at 1001 42-1/2 Avenue for failure to meet the requirements of the Housing
Maintenance Codes was previously scheduled to commence at the City Council meeting of December 8, 1997.
The public hearing on this property may now be closed in that the owner has complied with requirements of the
Housing Maintenance Code by scheduling the annual inspection of the property.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Giadys Erie Regarding Rental Property at 1001 42-1/2 Avenue in that the Provisions of
the Housing Maintenance Code Have Been Complied With.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of December 8, 1997
AGENDA SECTION: PUB L I C HEAR I NGS ORIGINATENG DEPARTMENT: CITY MANAGER
~ Fire APPROVAL
NO:
ITEM: Close Hearing BY: Charlie Kewatt BY:
Rental License Revocation
DATE: December 4, 1997 DATE:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Bonnie O'Donnell regarding rental property at 62! 5? Avenue for failure to meet the requirements of the Housing
Maintenance Codes was prev/ously scheduled to commence at the City Council meeting of December 8, 1997.
The public hearing on this property may now be closed in that the owner has complied with requirements of the
Housing Maintenance Code by scheduling the annual ins. pection of the property.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Bonnie O'Donnell Regarding Rental Property at 621-51st Avenue in that the Provisions
of the Housing Maintenance Code Have Been Complied With.
ACTION:
Close Hearing Council Letter
AGENDA SECTION:
NO.
ITEM:
NO.
PUBLIC ' ....
Ordinance No. 1367 Second Reading
Persons and Vehicles in Parks
CITY COUNCIL LETTER
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johnson
DATE: December 4, 1997
Meeti,ng of ~-Cember g, i997
APPROVAL:
·
BY: '~
BACKGROUND
It was brought to my attention by one of our officers that the Anoka County judges are dismissing tags issued to
individuals in the park after 11:00 P.M. and before 6:00 A.M. The judges are stating that as written, the
Ordinance only addresses vehicles, not people.
ANALYSIS/CONCLUSION:
Below is how the Ordinance currently reads and how we suggest it be amended:
No person shall park, be or remain in, or leave any vehicle in the park or parkway, between the hours
of 11:00 P.M. and 6:00 A.M., unless said vehicle is otherwise authorized to remain in a park.
REVISED:
No person shall park, be or rematn m ~~'...~, or ~::.:.'~ leave any vehicle in the park
or parkway, between the hours of 11:00 P.M. and 6:00 A.M., unless said ~i~i:'=i~ vehicle is
otherwise authorized to remain in a park.
RECOMMENDED MOTION:
Motion: Move to waive the second reading of Ordinance No. 1367, there being ample copies available for the
public.
Motion: Move to approve Ordinance No. 1367, being an ordinance amending Ordinance 853, City Code of 1977,
to prohibit persons to park, be in or remain in any park or parkway, or park or leave any vehicle in the park or
parkway, between the hours of 11:00 P.M. and 6:00 A.M., unless said person or vehicle is otherwise authorized
to remain in a park.
TMJ:mld
97-534
COUNCIL ACTION:
ORDINANCE NO. 1367
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 1977,
PROHIBITING CONDUCT ON PARK PROPERTY
Currently, the ordinance reads as follows:
Chapter 10, Article II, Section I:
10.201(1) No person shall park, be or remain in, or leave any
vehicle in the park or parkway, between the hours
of 11:00 p.m. and 6:00 a.m. unless said vehicle is
otherwise authorized to remain in a park.
is herewith amended to read as follow:
10.201(1) No person shall park, be or remain in any park or
parkway, or park or leave any vehicle in the park
or parkway, between the hours of 11:00 p.m.a nd
6:00 a.m. unless said person or vehicle is
otherwise authorized to remain in a park.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll call:
November 24, 1997
December 8, 1997
December 8, 1997
Peterson
Jones
Ali ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
Meeting of December 8, 1997
AGENDA SECTION: Pub 1 i c Hear i no ORIGINATING DEPARTMENT: CITY MANAGER
NO: b Fire APPROVAL
ITEM: Close Hearing BY: Charlie Kewatt BY:
Rental License Revocation
NO: t~ ~. DATE: December 8, 1997 DATE:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Dale Frenzel regarding rental property at 3732 3rd Street for failure to meet the requirements of the Housing
Maintenance Codes was previously scheduled to commence at the City Council meeting of December 8, 1997.
The public hearing on this property may now be closed in that the owner has complied with requirements of the
Housing Maintenance Code by scheduling the annual inspection of the property.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Dale Frenzei Regarding Rental Property at 3732 3rd Street in that the Provisions of the
Housing Maintenance Code Have Been Complied With.
COUNCIL ACTION:
Close Hearing Council Letter
riAGENDA SECTION: OTHER BUSINESS
NO. I~
ITE
NO.
ITEM: Purchase of Unmarked Police Vehicle
Backeround:
This information was discussed at the November 25 Council work session.
CITY COUNCIL LETTER
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johnson
DATE: December 2, 1997
Meeting of December 8, 1997
CITY MANAGER
APPROVAL:
DATE:
Due to mechanical difficulties concerning our police unmarked 1989 Chevrolet Corsica earlier this year, the City shop mechanics decided
to have the mechanical repairs evaluated by a Chevrolet dealer. The dealer inspected the problems and determined the repairs to exceed
$2,000. Our City mechanics agreed that the car was not worth sinking that kind of money into, and to sell it would make more sense. This
car was eventually placed into the fall 1997 City auction, where it sold for a fair price. In so doing, the police fleet--and especially the
unmarked fleet--was shorted one car. This shortage turned out at £~rst to be acceptable because the department manpower was low due to
retirements. This loss of staff affected the manpower in investigations and thus the need for the vehicle was temporarily a side issue. Later,
with the hiring of two new officers, we were able to restaff investigations and the need of the missing automobile surfaced.
In the recent past, the Police Department lost a vehicle due to an accident. When approached, the City Council graciously allowed the use
of auction funds to help replace it. Staff looked at two alternatives with the replacement issue. Pricing a new used car, which is generally
a rental or lease return or pricing of a brand-new vehicle, the pricing was about $2,500 difference and the Council chose the new car with
factory warranty over the new used with 20,000-30,000 miles and less warranty.
Several years ago, the Police Department began a program to downsize the unmarked fleet. It is a valid program with merit in that large
full size automobiles are truly uneconomical for staff and investigative use. The previous two unmarked purchases have been down sized
Chevrolet Lumina's. The administrative and investigative employees have no need for transporting prisoners or the need for traffic
enforcement capabilities. The Police Department, however, continues to purchase full size vehicles for marked patrol use.
The fleet rotation in our police deparunent is that each year two new full size vehicles and one downsized vehicle are purchased. The new
full size vehicles are considered our 24-hour full time cars for patrol and older cars are then shuffled into secondary use and driven as street
staffing for various shift changes. Upon receipt of the new cars, three vehicles are then removed from the fleet. The use of unmarked cars
are strictly for transportation needs of employees mentioned above. As police vehicles get older, other techniques are used to balance the
miles they are driven. By the time vehicles are removed from the police fleet, the mileages are well into the 50,000-60,000 mile bracket
and no longer suitable due to growing maintenance costs. Again, a reason not to convert a large marked car to unmarked use.
I~VALUATION CONCLUSION:
The City has in the past allowed the sale of these older cars at our annual auction. This provides two factors which are considered a plus.
One, the cars in the auction draw more shoppers, which makes the overall auction much more successful for the City. Two, the cars are still
in decent shape, with reasonable miles, which brings a better sales return.
The Police Department finds itself in an awkward position whereby the older car in need of numerous repairs was sold at the auction, and
at the time the department felt it could get by until the following spring when new cars are usually ordered. The program to purchase
downsized unmarked cars instead of keeping the large is still determined to be a valid proposal.
RECOMMENDED MOTION:
Move to authorize the Mayor and City Manager to spend up to $17,000 in order to purchase a replacement mid-sized automobile to be used
as an admirdstmtive vehicle in the Police Department. Funds for this purchase to come from the fail auction proceeds and the remaining
funds from Undesignated Fund balance in the Capital Equipment Replacement Fund.
TMJ:mld
97-532
COUNCIL ACTION:
CITY COUNCIL LETTER
i AGEND~SECTION: OTHER BUSINESS
NO.
ITEM: Hidng CSO Grant Position
NO. ?-a.- A
ORIGINATING DEPARTMENT
POLICE ~
BY: Thomas M. Johnson
DATE: December 2, 1997 -~, ~t
Meetint~ of December 8, 1997
APPROVAL: , r ~
DATE:
BACKGROUND:
At the November 25 work session, the Council discussed the addition of this position.
In 1996 we applied for and received a COPS More 96 award in the amount of $43,238. Of this amount, $26,145
is to be used for a civilian employee to replace police officers who were in charge of the property and evidence
function; $17,093 is for equipment and technology. When we wrote this grant, we had three CSO's: Jim Montague,
Roger Peterson, and Judy Menth. Shortly after the grant, we hired Dale Sorensen with the money we were saving
out of the budget by not filling Sergeant Jendro's position. In the 1997 budget, we budgeted for 3.5 CSO's. We
were able to keep Dale Sorensen on full time because we had not filled the 26th officer position.
When we were awarded this grant, I did not think we would have to add any positions in order to obtain the grant.
This past July I had June Johnston review the grant and she informed me that we would have to maintain the .5
position that we have in the budget because it existed before we were awarded the grant. Therefore, in order to use
the grant, we would have to hire 1.5 additional CSO's. To date, I have not used any of the money in the grant until
the Council has a chance to review this and give me direction on what we should do.
The other thing that June Johnston found out about this grant is that it is renewable for another two years, making
it worth $78,435 for civilian personnel costs. I have also talked to Bill Elrite reference the need for additional CSO
staffing at the Top Valu liquor stores. He feels that an additional CSO would be an asset. (See attached memo from
Bill Ekite).
ANALYSIS/CONCLUSION:
There seems to be plenty of work to keep an additional .5 CSO busy. With some of the duty time being used to
secure the liquor operation and some additional time being used to assist the investigative secretary, we feel we can
justify the maintaining of the .5 position. We also feel that since this is a renewable grant for an additional two
years, we would be throwing away almost $80,000 in federal dollars if we do not keep the grant.
RECOMMENDED MOTION:
Move to approve the hiring of the full time grant position for community service officer; funding to come from the
COP'S MORE '96 federal grant.
TMJ:mld
97-529
Attachment
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
DATE:
October 31, 1997
TO:
FROM:
TOM IOHNSON
CHIEF OF POLICE
WILLIAM ELRITE~(~
FIxN'ANCE D1XECTOR
COPS MORE GRANT
This memo is a follow-up to our verbal conversation. Back in (approximately) Iune, when I
assisted you with some calculations and projections for the federal grant for additional CSO
money, you were under the assumption that this grant did not require a maintenance of effort, and
that the money could be used to fund a current CSO position. When we received the final grant
document and reviewed it, it was clear that it did have a maintenance of effort clause and that, in
addition to any CSO hired under this grant, we would need to maintain the current level of 3.5
CSOs.
As this wm provide additional staffing than originally was projected, I propose we increase the
CSO staffing level for the liquor store. Several years ago we placed a CSO at Top Valu during
our busiest time periods, that being from 8-i0 p.m. Monday through Thursday. This worked out
very well, and alleviated several citizen concerns. However, based on Phil's and my request the
CSO has been moved from Top Valu to Heights Liquor due to concerns expressed by Linda
Ballantine that more supervision was needed at that store. As a result, we no longer have a CSO
at Top Valu. I feel that with the additional staffing of CSOs under this grant and the maintenance
of effort clause, that it would be highly advantageous to increise the liquor store level by adding
an additional CSO back to the Top Valu location. The other alternative is to move the current
CSO from Heights Liquor back to Top Valu. However, if we do this Linda will be unhappy.
Subsequently, I do not recommend taking that action.
cc: Walt Fehst, City Manager
CITY OF COLUMBIA HEIGHTS
Meeting of: December 8, 1997
AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPT.: CITY MANAGER
NO: ~ Comm. Devel. Dept. APPROVAL
ITEM: Establishment of Comprehensive BY: Ken Anderson--[~,.~ BY: ~/~/~
Plan Citizen Advisory Committee DATE: Dec. 3, 1997
BACKGROUND: ~"~
The Planning and Zoning Commission and City Council have previously approved the preparation
and distribution of a Request for Proposal (RFP) to solicit proposals from
Planning/Engineering/Design consultants to assist in 1) the preparation of an updated
Comprehensive Plan, 2) rewrite of the Zoning Ordinance, and 3) providing ongoing technical
assistance. An RFP and copy of the current Comprehensive Plan prepared in 1992 by BRW were
sent to nine (9) firms specializing in planning work. A copy of the RFP and list of
consultants sent an RFP are attached. Two firms did not respond as a result of their current
work load and a third firm did not respond to the RFP. The remaining six firms submitted
proposals the week of November 24 to provide the requested services. We have also attached
a copy of a one page Proposal Summary sheet and Evaluation Criteria Form for your review.
ANALYSIS:
Proposal Review Process~ The Planning and Zoning Commission has received and reviewed the
proposals that were submitted. A lengthy discussion surrounding the qualifications of the
various firms and the process to follow regarding selection of the consultant was held at the
Planning and Zoning meeting of December 2, 1997. Several options regarding the process to
be followed were discussed. The Planning and Zoning Commission recommended that a
Comprehensive Plan Citizen Advisory Committee be established to review the proposals and
interview the firm(s). The Committee would also participate in the review of the draft plan
and ordinance and offer suggestions and recommendations for changes, if any. The proposed
Comprehensive Plan Citizen Advisory Committee would consist of representatives of the
Planning and Zoning Commission, City Council, Chamber of Commerce, Minnesota Design Team, and
select citizen and business representatives. The Commission further recommended the
Committee consist of approximately 8-12 people. The Commission also prepared a preliminary
list of approximately 16 persons to be contacted by the Community Development Director and
the Chair of the Planning and Zoning Commission to solicit their interest in serving on said
Committee.
Determininq Who To Interview: The Commission reviewed the proposals at length and identified
the consultants in priority order as to who should be interviewed by the Citizen Advisory
Committee provided the Council authorizes this process. The priority order for interviews
of the consultants are as follows:
4e
Loucks & Associates, Inc./
Biko Associates, Inc./
Town Planning Collaborative
McCombs, Frank, Roos, Associates
Northwest Associated Consultants/
Wilson Development Services
SRF Consulting Group
Dahlgren, Shardlow and Uban/
Bonestroo, Rcs.ne, Anderlik and
Associates, Inc.
RLK - Kuusisto, Ltd./
Sanders, Wacker, Bergly, Inc.
The Planning and Zoning Commission further recommended that the Planning and Zoning
Commission and Council members all be invited to observe the interview process of up to four
firms for the selection of a consultant. The Commission desires completion of the entire
process within the 1998 calendar year, if possible, and assuming the costs can be kept within
the budget.
Establishment of Comprehensive
Plan Citizen Advisory Committee
December 8, 1997
Page 2 of 2
RECOMMENDATION:
The Planning and Zoning Commission recommended the City Council authorize the establishment
of the Comprehensive Plan Citizen Advisory Committee to interview planning consultants and
to submit a recommendation for selection of a consultant to be approved by the City Council
in January, 1998 with said interview(s) to be scheduled the evening of December 29, 1997.
RECOMMENDED MOTION:
Move to authorize the establishment of the Comprehensive Plan Citizen Advisory Committee
consisting of interested volunteers to assist in the 1) Planning Consultant selection
process; 2) review/preparation, and adoption of an updated Comprehensive Plan; and 3) rewrite
of the Zoning Ordinance.
COUNCIL ACTION:
\bt\letter\council
CITY OF COLUMBIA HEIGHTS
Request for Proposals to provide planning services for
Comprehensive Plan Update
Per the Planning Enabling Statute MN Statutes 462.351-355
And the Metropolitan Land Use Planning Act
MN Statutes 473.851-871
Purpose:
The City of Columbia Heights is requesting from selected land planning firms proposals to
provide services to update the City's Comprehensive Plan in order to comply with Minnesota
Statutes and the Metropolitan Land Planning Act requirements.
Back~round:
The last Comprehensive Plan update was completed in 1992.
Goals:
In reviewing the Comprehensive Plan all requirements should be reviewed and incorporated into
the update. New sections to the plan shall be established to guide the City through redevelopment
processes. The City's Zoning Ordinance shall be rewritten to ensure consistency and accuracy
with the Comprehensive Plan.
The City of Columbia Heights has been awarded a visit from the Minnesota Design Team for a
Spring 1998 visit. The designs, plans and processes from this community wide, participative
planning process should be incorporated into the Land Use Planning, Economic Development and
Redevelopment and Park System/Trail Plan sections of the Comprehensive Plan.
Process:
Direct the process of updating Comprehensive Plan sections listed under plan elements and
provide goals and objectives and implementation for each element. If there are routine events or
portions of an element that City staffcan handle, give recommendations for that process. A
second consultant is currently under contract to complete the Life-cycle Housing portion of the
Housing Section while staff'completes the remaining portion of this section.
Timeline:
The Comprehensive Plan update is due December 1998. Community meetings, Planning and
Zoning Commission meetings and Public Hearings should take place no later than five months
prior to the deadline to work through the planning process in a thorough and complete manner.
The anticipated public hearing date to be held by the City Council is October 19, 1998.
Plan Elements:
Land Use Planning
Economic Dev./Redevelopment Plan
Park System and Trail Plan
Required Outcomes
Goals/Objectives Implementation Plan
Goals/Objectives Implementation Plan
Goals/Objectives Implementation Plan
Zoning Ordinance Amendment
Capital Improvement Plan
Water and Sanitary Sewer Plans
Transportation Plan
Goals/Objectives
Goals/Objectives
Goals/Objectives
Goals/Objectives
Implementation Plan
Implementation Plan
Implementation Plan
Implementation Plan
Instructions to the Applicant
If your firm is interested in providing land use planning services to the City of Columbia Heights
to update the Comprehensive Plan, the City requests that you submit the following information:
1. The name and location of your firm and location of head offices, if different.
2. The number of years in operation at the Twin Cities location and at the head offices, if
different.
3. A brief(less than two pages) description of the firm and the type of work it does. The
City of Columbia Heights is especially interested in prior comprehensive plan
preparation experience.
4. Identify the person who would serve as primary contact and lead land use planner in
providing the City with planning services. If more than one person is anticipated to
assist in carrying out these duties, they too should be identified. A short (less than two
pages) resume of those involved should be attached, should clearly identify
qualifications to perform the intended duties and should list the following:
a. Education
b. Years of experience performing municipal land use planning work on behalf of
public employers.
c. Years of experience performing municipal land use planning work on behalf of
private employers.
d. Other areas of expertise.
Verify that your firm and it's members have no conflict of interest which would
impair your ability to provide the City of Columbia Heights fair and unbiased
land use planning services. If unable to provide such verifications, please list
any and all circumstances which may represent such conflict of interest.
5. A description of your firm's approach to this project, to include:
a. Scope of work; to include, after review of the current Comprehensive Plan, any
processes or procedures omitted from plan element listings in this RFP which the
consultant thinks should be included or supplementary information which is
necessary.
b. A time schedule of the major milestones of the project.
c. Assistance and participation expected from City staffand/or community.
,Compensation:
Compensation from the City of Columbia Heights to the firm selected to provide land use
planning services will be stated in terms ora cost plus materials with a "not to exceed" amount.
The "not to exceed"fee is intended to include all consultant staff'time necessary to perform the
required land use planning and consulting services. The City reserves the right to select a
consultant for any one or a combination of the following portions of the update:.
1. Updating the City's Comprehensive Plan.
2. Rewrite the City's Zoning Ordinance.
3. Providing ongoing technical services to City staff.
Evaluation and Selection:
Evaluation and selection of a firm to provide land use planning services to the City of Columbia
Heights will be based on the following:
A. Evaluation Criteria
1. Qualifications of firm and land use planner who will serve the City of Columbia
Heights:
* Skill and ability of assigned personnel.
* Applicable experience with municipal Comprehensive Plan preparation.
* Knowledge of all Minnesota laws and regulations related to land use
planning, zoning, comprehensive planning and economic development.
* Demonstrated knowledge and familiarity with the Minnesota Design
Team process.
* Demonstrated experience with community based participation planning
processes.
2. Costs
*Reasonableness of costs.
3. Other Factors including: * Demonstrated 'knowledge of the City of Columbia Heights and its
development characteristics.
* Availability and location of ~,ssigned personnel.
4. procedure
Responses will be reviewed and evaluated by the Columbia Heights Planning
and Zoning Commission, City Council and City staff. The top firms may be
interviewed after initial evaluation has been completed. All candidates will be
notified by mail as the selection process progresses.
· 3.
Submission Deadline
Proposals must be received by 12:00 noon on November 24, 1997. Twelve copies of the
proposal should be sent or delivered to: Kenneth Anderson, Community Development Director,
City of'Columbia Heights, 590 40~ Avenue N.E., Columbia Heights, MN' 55421. Questions
regarding this RFP can be made to Tina Goodroad, Planner, at 782-2856.
4
CONSU~.TANTS NOTIFI.ED....O.F RFP
Hoisington Koegler Group, Inc.
7300 Metro Blvd. - #525
Mpls., MN 55439
Schoell and Madson, Inc.
10580 Wayzata Blvd., Suite
Minnetonka, MN 55305
Dahlgren, Shardlow and Uban
300 First Avenue N., Suite 210
Minneapolis, MN 55401
Northwest Associated Consultants
5775 Wayzata Blvd., Suite 555
St. Louis Park, MN 55416
BRW
700 Third Street South
Minneapolis, MN 55415
McCombs, FraD_k, Roos, Assoc.
15050 23rd Avenue North
Pl!rmouth, MN 55447
Mike Lamb
Loucks and Associate
7200 Hemlock Lane - #300
Maple Grove, MN 55369
Jeff Smyser
RLK Associates
6110 Blue Circle Drive
Minnetonka, MN 55343
Charlene A. Zimmer
SRF Consulting Group, Inc.
One Carlson Parkway North, Suite 150
Minneapolis, MN 55447-4443
bt/Consulta
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CITY OF COLUMBI~ HEIGHTS
Meeting of: December 8, 1997
AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPT.: CITY MANAGER
NO: ~ Comm. Devel. Dept. APPROVAL
Plan Citizen Advisory Committee DATE: Dec. 3, 1997
The Planning and Zoning Commission and City Council have previously approved the preparation
and distribution of a Request for Proposal (RFP) to solicit proposals from
Planning/Engineering/Design consultants to assist in 1) the preparation of an updated
Comprehensive Plan, 2) rewrite of the Zoning Ordinance, and 3) providing ongoing technical
assistance. An RFP and copy of the current Comprehensive Plan prepared in 1992 by BRW were
sent to nine (9) firms specializing in planning work. A copy of the RFP and list of
consultants sent an RFP are attached. Two firms did not respond as a result of their current
work load and a third firm did not respond to the RFP. The remaining six firms submitted
proposals the week of November 24 to provide the requested services. We have also attached
a copy of a one page Proposal Summary sheet and Evaluation Criteria Form for your review.
ANALYSIS:
Proposal Review Process~ The Planning and Zoning Commission has received and reviewed the
proposals that were submitted. A lengthy discussion surrounding the qualifications of the
various firms and the process to follow regarding selection of the consultant was held at the
Planning and Zoning meeting of December 2, 1997. Several options regarding the process to
be followed were discussed. The Planning and Zoning Commission recommended that a
Comprehensive Plan Citizen Advisory Committee be established to review the proposals and
interview the firm(s). The Committee would also participate in the review of the draft plan
and ordinance and offer suggestions and recommendations for changes, if any. The proposed
Comprehensive Plan Citizen Advisory Committee would consist of representatives of the
Planning and Zoning Commission, City Council, Chamber of Commerce, Minnesota Design Team, and
select citizen and business representatives. The Commission further recommended the
Committee consist of approximately 8-12 people. The Commission also prepared a preliminary
list of approximately 16 persons to be contacted by the Community Development Director and
the Chair of the Planning and Zoning Commission to solicit their interest in serving on said
Committee.
Determining Who To Interview: The Commission reviewed the proposals at length and identified
the consultants in priority order as to who should be interviewed by the Citizen Advisory
Committee provided the Council authorizes this process. The priority order for interviews
of the consultants are as follows:
Loucks & Associates, Inc./
Biko Associates, Inc./
Town Planning Collaborative
McCombs, Frank, Roos, Associates
Northwest Associated Consultants/
Wilson Development Services
SRF Consulting Group
Dahlgren, Shardlow and Uban/
Bonestroo, Rosene, Anderlik and
Associates, Inc.
RLK - Kuusisto, Ltd./
Sanders, Wacker, Bergly, Inc.
The Planning and Zoning Commission further recommended that the Planning and Zoning
Commission and Council members all be invited to observe the interview process of up to four
firms for the selection of a consultant. The Commission desires completion of the entire
process within the 1998 calendar year, if possible, and assuming the costs can be kept within
Establishment of Comprehensive
Plan Citizen Advisory Committee
December 8, 1997
Page 2 of 2
~COMMENDATION:
The Planning and Zoning Commission recommended the City Council authorize the establishment
of the Comprehensive Plan Citizen Advisory Committee to interview planning consultants and
to submit a recommendation for selection of a consultant to be approved by the City Council
in January, 1998 with said interview(s) to be scheduled the evening of December 29, 1997.
.RECOMMENDED MOTION:
Move to authorize the establishment of the Comprehensive Plan Citizen Advisory Committee
consisting of interested volunteers to assist in the l) Planning Consultant selection
process; 2) revie~preparation, and adoption of an updated Comprehensive Plan; and 3) rewrite
of the Zoning Ordinance.
COUNCIL ACTION:
\bt\letter\council
CITY OF COLUMBIA HEIGHTS
Request for Proposals to provide planning services for
Comprehensive Plan Update
Per the Planning Enabling Statute 1V[N Statutes 462.351-355
And the Metropolitan Land Use Planning Act
MN Statutes 473.851-871
Puroose:
The City of Columbia Heights is requesting from selected land planning firms proposals to
provide services to update the City's Comprehensive Plan in order to comply with Minnesota
Statutes and the Metropolitan Land Planning Act requirements.
Back~round:
The last Comprehensive Plan update was completed in 1992.
Goals:
In reviewing the Comprehensive Plan all requirements should be reviewed and incorporated into
the update. New sections to the plan shall be established to guide the City through redevelopment
processes. The City's Zoning Ordinance shall be rewritten to ensure consistency and accuracy
with the Comprehensive Plan.
The City of Columbia Heights has been awarded a visit from the Minnesota Design Team for a
Spring 1998 visit. The designs, plans and processes from this community wide, participative
planning process should be incorporated into the Land Use Planning, Economic Development and
Redevelopment and Park System/Trail Plan sections of the Comprehensive Plan.
Process:
Direct the process of updating Comprehensive Plan sections listed under plan elements and
provide goals and objectives and implementation for each element. Il'there are routine events or
portions of an element that City staff'can handle, give recommendations for that process. A
second consultant is currently under contract to complete the Life-cycle Housing portion of the
Housing Section while staff completes the remaining portion &this section.
Timeline:
The Comprehensive Plan update is due December 1998. Community meetings, Planning and
Zoning Commission meetings and Public Hearings should take place no later than five months
prior to the deadline to work through the planning process in a thorough and complete manner.
The anticipated public hearing date to be held by the City Council is October 19, 1998.
Plan Elements:
Land Use Planning
Economic Dev./Redevelopment Plan
Park System and Trail Plan
Required Outcomes
Goals/Objectives Implementation Plan
Goals/Objectives Implementation Plan
Goals/Objectives Implementation Plan
1
Zoning Ordinance Amendment
Capital Improvement Plan
Water and Sanitary Sewer Plans
Transportation Plan
Goals/Objectives
Goals/Objectives
Goals/Objectives
Goals/Objectives
Implementation Plan
Implementation Plan
Implementation Plan
Implementation Plan
Instructions to the Applicant
If your firm is interested in providing land use planning services to the City of Columbia Heights
to update the Comprehensive Plan, the City requests that you submit the following information:
1. The name and location of your firm and location of head offices, if different.
2. The number of years in operation at the Twin Cities location and at the head offices, if
different.
3. A brief(less than two pages) description of the firm and the type of work it does. The
City of Columbia Heights is especially interested in prior comprehensive plan
preparation experience.
4. Identify the person who would serve as primary contact and lead land use planner in
providing the City with planning services. If more than one person is anticipated to
assist in carrying out these duties, they too should be identified. A short (less than two
pages) resume of those involved should be attached, should clearly identify
qualifications to perform the intended duties and should list the following:
a. Education
b. Years of experience performing municipal land use planning work on behalf of
public employers.
c. Years of experience performing municipal land use planning work on behalf of
private employers.
d. Other areas of expertise.
Verify that your firm and it's members have no conflict of interest which would
impair your ability to provide the City of Columbia Heights fair and unbiased
land use planning services. If'unable to provide such verifications, please list
any and all circumstances which may represent such conflict of interest.
5. A description of your firm's approach to this project, to include:
a. Scope of work; to include, after review of the current Comprehensive Plan, any
processes or procedures omitted fi-om plan element listings in this RFP which the
consultant thinks should be included or su.pplementary information which is
necessary.
2
b. A time schedule of the major milestones of the project.
c. Assistance and participation expected from City staff'and/or community.
Compensation:
Compensation from the City of Columbia Heights to the firm selected to provide land use
planning services will be stated in terms ora cost plus materials with a "not to exceed" amount.
The "not to exceed"fee is intended to include all consultant stafftime necessary to perform the
required land use planning and consulting services. The City reserves the right to select a
consultant for any one or a combination of the following portions of the update:.
1. Updating the City's Comprehensive Plan.
2. Rewrite the City's Zoning Ordinance.
3. Providing ongoing technical services to City staff.
Evaluation and Selection:
Evaluation and selection of a firm to provide land use planning services to the City of Columbia
Heights will be based on the following:
A. Evaluation Criteria
1. Qualifications of firm and land use planner who will serve the City of Columbia
Heights:
* Skill and ability of assigned personnel.
* Applicable experience with municipal Comprehensive Plan preparation.
* Knowledge of all Minnesota laws and regulations related to land use
planning, zoning, comprehensive planning and economic development.
* Demonstrated knowledge and familiarity with the Minnesota Design
Team process.
* Demonstrated experience with community based participation planning
processes.
2. Costs
*Reasonableness of costs.
3. Other Factors including: * Demonstrated knowledge of the City of Columbia Heights and its
development characteristics.
* Availability and location of v, signed personnel.
4. Procedure
Responses will be reviewed and evaluated by the Columbia Heights Planning
and Zoning Commission, City Council and City staff. The top firms may be
interviewed after initial evaluation has been completed. All candidates will be
notified by mail as the selection process progresses.
Submission Deadline
Proposals must be received by 12:00 noon on November 24, 1997. Twelve copies of the
proposal should be sent or delivered to: Kenneth Anderson, Community Development Director,
City of Columbia Heights, 590 40z Avenue N.E., Columbia Heights, MN 55421. Questions
regarding this RFP can be made to Tina Goodroad, Planner, at 782-2856.
CONSULTANTS. N. OTIFI~D..QF RF~
Hoisington Koegler Group, Inc.
7300 Metro Blvd. - ~525
Mpls., MN 55439
Schoell and Madson, Inc.
10580 Wayzata Blvd., Suite #1
Minnetonka, MN 55305
Dahlgren, Shardlow and Uban
300 First Avenue N., Suite 210
Minneapolis, MN 55401
Northwest Associated Consultants
5775 Wayzata Blvd., suite 555
St. Louis Park, MN 55416
BRW
700 Third Street South
Minneapolis, MN 55415
McCombs, Frank, Roos, Assoc.
15050 23rd Avenue North
Plymouth, MN 55447
Mike Lamb
Loucks and Associate
7200 Hemlock Lane - #300
Maple Grove, MN 55369
Jeff Smyser
RLKAssociates
6110 Blue Circle Drive
Minnetonka, MN 55343
Charlene A. Zimmer
SRF Consulting Group, Inc.
One Carlson Parkway North, Suite 150
Minneapolis, MN 55447-4443
bt/Consulta
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CITY OF COLUMBIA HEIGHTS
Meeting of: December 8, 1997
AGENDA SECTION: OTHER BUS I NESS ORIGINATING DEPT.: CITY MANAGER
NO: ~ Comm. Devel. Dept. APPROVAL
ITEM: 1998 Application for CDBG Funds BY: Ken Anderson BY:
~, ~, ~ DATE: Dec. 4, 1997
BACKGROUND:
The City Council has requested an early review of the proposed uses of Community
Development Block Grant (CDBG) funds for the 1998 application. This application needs
to be submitted to Anoka County in February, 1998. Funds allocated to the City of
Columbia Heights must then be expended between July 1, 1998 and December 31, 1999.
The 1997 application was approved for three major programs: Public Service Agencies,
Commercial Revitalization Program, and Single-Family /Duplex-Family Housing
Rehabilitation Program. The allocations to each program were as follows:
Public Service Agencies
Senior Outreach Program (ACCAP)
Alexandra House (Shelter for Abused Women)
Hot Meals for Shut-Ins
Southern Anoka Community Assistance, Inc.
Community Emergency Assistance Program, Inc.
ARC of Anoka County
SUBTOTAL
Commercial Revitalization Program
Housing Rehabilitation
TOTAL
$14,000
3,000
3,500
3,500
1,500
1,000
28,000
129,036
70,000
$227,036
Of the total allocation, $1,000 is retained by Anoka County for administrative
purposes. The County also allocates funds for housing rehabilitation to the City. In
1997, this amount is $48,788 in addition to the City portion of $70,000 shown above.
ANALYSIS:
As requested by the Council, this year we have moved forward the deadline date for
submittal of public service agency proposals. We expect to receive the proposals from
the public services agencies by December 5, 1997 (see attached letter). These
proposals will be forwarded as soon as possible to the members of the Human Services
Commission which will not meet again until January 14, 1998. The Commission will
review the proposals and submit written recommendations to the City Council for funding
the public service agencies. The City Council must hold a public hearing to approve
the 1998 application for CDBG funding. Staff is proposing this public hearing be
scheduled on January 26, 1998.
As of this writing, Anoka County still does not have a confirmed amount from HUD for
the 1998 funding level. It is anticipated to be within 5% of the 1997 amount. This
amount should be known by mid-December. However, regarding the remaining funds other
than that for public service agencies, staff is recommending that a similar allocation
for the funds be approved for 1998 as was approved in 1997. That is, not more than
$70,000 in funds would be allocated for single-family/duplex-family housing
rehabilitation purposes. The remaining allocation would be dedicated to the Commercial
Revitalization Program.
The Commercial Revitalization Program is proposed to be used to acquire and demolish
substandard, vacant, and nonconforming properties in commercial and industrial zoning
districts. The benefits of this program will be the elimination of slums and blighting
influences in the community and to make additional property available for commercial
and industrial redevelopment. 1997 was the first year the Commercial Revitalization
Program was established. In previous years a Neighborhood Revitalization Program was
in place to acquire and demolish residential structures in the City.
RECOMMENDATION:
Staff recommends the City Council approve a policy to continue a similar funding
allocation and use of funds for the 1998 CDBG Program as that approved in 1997. The
recommended public hearing date is January 26, 1998 to allow the Human Services
Commission an opportunity to review proposals, research agencies, and recommend funding
1998 Application for CDBG Funds
December 8, 1997
Page 2 of 2
levels. If the Council desires further discussion of the proposed uses and amount of
funds to be allocated to the various programs/projects, staff suggests this item be
added to the January 5, 1998 Work Session agenda.
RECOMMENDED MOTION: Move to set the Public Hearing date at approximately 7:00 p.m. on
Monday, January 26, 1998 for consideration and public comment on the 1998 CDBG Program
Application.
RECOMMENDED MOTION: Move to direct staff to forward public service agency proposals
to the Human Services Commission for review and submittal of a recommendation for
funding to the City Council on or about January 15, 1998; and furthermore, to approve
the allocation for the housing rehabilitation program of $70,000 and commercial
revitalization program the remaining balance for discussion at the public hearing on
the proposed 1998 CDBG Application for funding.
ALTERNATE MOTION: Move to schedule consideration of the 1998 CDBG program uses and
funding allocation to the City Council Work Session agenda of January 5, 1998.
COUNCIL ACTION:
\bt\letter\council
-C TY OF COLUMBIA HEIGHTS (I--)
590 40TH AVENUE N.E,, COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806
Date: November 14, 1997
To:
From:
Re:
Community Development Block Grant
Public Service Agenci?G,,rantees
Tina Goodroad, Pla~,~..~ ~'
1998 CDBG Application
It is time again for the City of Columbia Heights to prepare and submit the 1998 Community
Development Block Grant (CDBG) Applications.
As part of the application we need all the Public Service Agencies who are interested in funding to
submit an application. City staff.will review the applications and present the requests to the
Human Services Commission in December and at the Public Hearing with the City Council in
January. All agencies who submit an application will be notified of the Public Hearing.
The application process is fairly easy. Each agency can simply send an updated version of last
years. We do need counts on the number of Columbia Heights residents served by the agency for
the last two years (if available). Please also specify what amount of funding you are requesting.
Back up financial information is also required as in past years.
I would like to receive all application no later than December 5, 1997. Since we are requesting
them earlier this year please submit December data at the end of the month. Please submit all
applications to Kenneth Anderson, Community Development Director. If you have any questions
please call Ken at 782-2855. Thank you for all your cooperation.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
q-4 -/
THE MINUTES OF THE
TELECOMMUNICATIONS COMMISSION
JOINT MEETING WITH THE CITY COUNCIL OF
THURSDAY, NOVEMBER 20, 1997
The meeting was called to order at 7:35 pm by Chairperson, Dennis Stroik.
Roll Call:
Commission Members:
Dennis Stroik, Ruth Graham, Reuben Ruen, and
Ken Henke.
Council Representative: Meg Jones
City Representative:
Linda Magee and Jean Kuehn
Cable TV Representatives: Kevin C_n/ffin and Kathi Donnelly-Cohen
Legal Counsel:
Tom Creighton
Also present were Councilmember Don Jolly, David Barford-Sr. Vice President of Urban Markets for
Charter Communications, and John Gibbs-Legal Counsel for US West Media Group.
APPROVAL OF MINUTES
Motion by Ken Henke, seconded by Dennis Stroik to approve the minutes from the meeting of
October 16, 1997. All ayes.
OLD BUSINESS
A. Channel Check
Everything was fine.
B. Correspondence Log and Complaint Follow Up
Kathi Donnelly-Cohen explained the situation of Mr. Kreutzian's (#103) complaint. He
felt he was being denied service as a previous tenant had run up a Iarge-b-ffi at this address
and he was being held responsible for it. While it was true that the previous account was
in another name, Mr. Kreutzian had resided at the address during this same time. Mr.
Kreutzian also would not provide a forwarding address for his former roommate so the bill
could be sent to him. As a result, Kathi sent him a letter explaining the company's policy
on such a matter. She stated that she has not heard from him since the letter was sent.
The commission members were satisified with how the complaint was handled.
Telecommunication Minutes
Page 2
November 20, 1997
C. Update on the Best Technology Available to Refurbish the System
Linda reported that she had submitted a request to Meredith Cable to provide another
report that would give more details on the company's plan to upgrade the system. The
report was received and passed out at the meeting. Since the commission members have
not had time to review the report, it was suggested we table this until the next meeting for
discussion.
D. Status of the Digital Light System in the Council Chambers
Jean reported that the only bid she has received thus far was for $7,000. She felt this was
quite high and has requested a bid for a more simplified system.
E. Other Old Business
There was no other old business.
NEW BUSINESS
Sale of North Central Cable Communications (dba Meredith Cable) to Charter
Communications
Tom Creighton, the City's Legal Counsel, made a presentation of the facts to the members
of the City Council who were present and the Telecommunication Commission members.
He reviewed the Transfer of Ownership Analysis which detailed the standards used to
determine whether to approve or deny the request to transfer the ownership. He further
explained that the City may deny the request only ifa reasonable basis to withhold
approval is found due to failure to meet one or more of the standards in the areas of legal
qualifications, technical qualifications, or financial qualifications.
The entity we're judging to meet the qualifications is CCTC. Tom went over the
ownership structure of the corporation and its affiliated companies. From a Legal
Qualification standpoint, CCTC meets the standards due to the letter agreement we
received November 18, 1997, (which was passed out at the November 20, 1997 meeting),
that waives a non-competition agreement that formally was in place.
Charter also meets the technical qualifications to operate and maintain the system. In the
above mentioned letter received November 18~, Charter stated in writing that it is their
intent to manage and operate the systems, and that this function would not be passed on to
another entity.
Telecommunications Minutes
Page 3
November 20, 1997
Tom then addressed the financial qualifications of CCTC to purchase and operate the
system. Tom explained that CCTC did not present a financial plan which could be
analyzed as reasonable and economically viable and more information was requested.
Because of the insufficient information, Tom could not make a determination about their
financial ability. Tom stated that we do have reasonable basis to withhold approval and
deny the request to transfer ownership even though we have received some of the
information now, we haven't had adequate time to analyze it. However, he is not making
a recommendation to us one way or the other, as the information is 'in the process of being
reviewed and analyzed. With the time lines that need to be met, he suggested making a
recommendation that would include the items that still need to be resolved (the company
providing a financial plan and having it analyzed, and the company providing financial
guarantees regarding the ongoing operation and capital expenditures required of the cable
systems and associated franchises.).
Tom then introduced David Barford, from Charter Communications who made a brief
presentation. He informed those present that Charter provides cable service in 18 states
presently and is the 8t~ or 9th largest cable company in the country. He reviewed the
history of Charter Communications since its inception in 1993 and their market strategy.
The Twin Cities acquisition presently being worked on required a $613 million dollar
commitment. He went on to review the plans to do system upgrades and the addition of
fiber optic technology. He also went over plans that are being implemented in St .Louis
to combine TV use with Interact access and web sites by use of a key pad and a newly
developed cable box. Charter Communications has plans and insight for combining cable
services, computer services, etc. that would allow for a great deal of interaction as well as
providing access to greater amounts of information. With digital technology upgrades he
foresees this as providing services faster and with a great deal more capabilities. He went
over Charter's Customer Service policies including a 24 hour answering service and a
guaranteed service window of 2-3 hours.
David also briefly addressed the extension US West/Media One filed with the FCC. He's
hoping the extension won't be granted and that the transfer to Charter will proceed.
Reuben asked Dave several questions on the resolution quality of a digital system versus
the quality of resolution of the present analog system. Dave assured Reuben that quality
will be improved with digital technology. Reuben also questioned what financial affect
this will have on subscribers to do the upgrades in technology as planned. Dave stated
that it should be minimal and that fees and increases are regulated. Don Jolly asked if the
rates for other systems owned by Charter Communications are comparable to the ones in
this state for comparable service. He replied that the rates being charged here are in line
with other systems owned by them.
'Telecommunications Minutes
Page 4
November 20, 1997
If this transfer goes through, Charter Communications would have about 2/3 of the market share
of the cable systems in the Metro Area. Paragon and Tfiax are the other companies currently
providing service.
John Gibbs of Robins, Kaplart, Miller and Ciresi L.L.P., legal counsel for US West Media Group
then addressed the Commission. He expressed his opinion that he thought it was appropriate to
recommend approval of the transfer as Charter Communications has demonstrated the ability to
own and operate the system and is now supplying the needed information to prove their financial
capabilities. He also said that although Media One has requested an extension with the FCC, that
if the transfer to Charter does not go through, it would mean that Media One has to reimburse
Charter Communications $30 million. He expects the FCC to act in a month or so, but hopes
before the time frame expires that the transfer to Charter Communications can move ahead.
After reviewing the information presented, a recommended motion was made by the
Telecommunications Commission as follows:
Motion by Ken Henke, seconded by Ruth Graham, to accept the report of Attorney Tom
Creighton and to recommend to the City Council api~roval of the Transfer of Owne~:ship subject
to the company providing adequate documentation of a financial plan for the purpose of analyzing
its reasonableness and economic viability; and, subject to the company providing sufficient
financial guarantees regarding the ongoing operation and capital expenditures required of the
cable systems and associated franchises; and, that an agreement in writing is received from both
CCTC and US West, Inc. that the deadline for final consideration of Form 394 request is
extended to January 19, 1998, and that a reaffirmation in writing from US West is received that it
guarantees reimbursement to the City for all reasonable expenses associated with the preparation
of the Form 3394 request and materials related thereto. All ayes.
This item will be brought to the City Council at the December 8, 1997, meeting for action.
Review of the Rate Increase Form
Meredith filed Form 1240 this year for the increase inrates. This item was discussed at the last
meeting. It was decided at that time that the figures need to be reviewed further before a
recommendation can be made. Tom said he is still in the process of reviewing the proposed
justified figures listed on the form. He will report back when he has a final determination.
Meredith's Report regarding Franchise Fees included in Gross Revenues
Our legal counsel inquired whether Meredith Cable is including the franchise fees collected as part
oftheir"Crross Receipts". They have assured us that they are including these fees as part of their
gross revenues and'audits can be done to prove whether this is accurate. It is still being
researched.
Telecommunications Minutes
Page 5
November 20, 1997
C. Other New Business
There was no other new business.
REPORTS
A_ Report of the Commissioners
There was nothing to report.
B. Report of Meredith Cable
Kathi Donnelly-Cohen briefly reviewed the October statistics and answered questions.
C. Report of the Cable Attorney
Tom had nothing further to report.
D. Report of the Assistant to the City Manager
Linda asked if the Commission members would like to have a Holiday Dinner on Thursday,
December 18, 1997. Everyone present was in favor of the idea and Shelley will make the
arrangements and' notify everyone.
Motion by Ken, seconded by Dennis to adjourn the meeting at 9:10 pm. All ayes.
Respectfully submitted,
Shelley Hanson
Secretary
COLUMBIA HEIGHTS CHARTER COMMISSION
OCTOBER 16, 1997
7 P.M.
GAUVITTE ROOM, JOHN P. MURZYN ItALL
CALL TO ORDER
The meeting was called to order by President Bruce Nawrocki at 7:05 p.m.
ROLL CALL
Members present:
Bill Antzaras, Joel Cason, Ted Landwehr, Janis Larson, Bruce Nawrocki,
Brian Peterson, Teresa Synowczynski, Nan Tilkens, Jamie Verbrugge
Members absent and excused: Gary Olson, Dick Schmidt
Members absent and unexcused: Carol Crema-Klein, John Murzyn
Also present: Don Jolly, Council Liaison
MEMBERSHIP STATUS
The commission is still in need of five new members. Nan Tilkens has asked to be reappointed. Two
citizens have asked to have applications sent to them. No new appointments have been made to date.
An article should be placed in the Focus News about the commission needing new members if this
has not been done. The vacancies have been noted on cable.
APPROVAL OF MINUTES
Motion by Jamie Verbrugge, seconded by Bill Antzaras, to approve the minutes of September 18,
1997, as presented. Motion passed unanimously.
OLD BUSINESS
Status of Amendment to Chapter 3, Section 17
The City Council held its second reading of Ordinance No. 1349 on October 13, 1997.
ordinance will become effective ninety days from then.
This
Continued Review of the City Charter
1. Section 14 - City Officers Not to Accept Favors or Contracts (This section of the charter was
deleted before 1950. The recording secretary had located some old copies of the charter, and
the President read from one of them what Section 14 previously had read.)
2. Section 16 - Notice of Upcoming Meetings (to be further discussed)
3. Section 29 - Special Elections (no further comments)
4. Section 7 - Length of Term for Mayor's Office (currently 2 years; councilmembers' term is
4 years)
After some discussion of pros and cons of extending the term of office for the Mayor, the
President polled the commission members present to see what their stand is on this issue. Three
members opposed changing this section of the charter; five others wished to change it.
Motion by Jamie Verbrugge, seconded by Brian Peterson, to prepare new wording for Section
7 to reflect the Mayor's term to be four years instead of two. Motion carries (6 - yes; 3-no).
5. Ward System
Members discussed the pros and cons for going to a ward system, with neighborhood
cohesiveness and citizen attitudes towards their city being cited as pluses. The President polled the
commission members present to see what their stand is on this issue. Eight members wished to
pursue this issue.
Motion by Jamie Verbrugge, seconded by Ted Landwehr, that a sub-committee be formed
to study the alternatives and costs, and whether there should be at large councilmembers, etc. The
sub-committee will be comprised of three charter commission members (with notice of all meetings
going to all charter commission members and participation of any or all other charter commission
members encouraged), and the mayor and one or two other councilmembers. Councilmembers would
participate on the sub-committee, giving their input, but having no voting rights. Motion passed
unanimously.
Volunteers for this sub-committee will be Jamie Verbrugge (Chair), Brian Peterson, and Janis
Larson.
The recording secretary will contact the League of Minnesota Cities to see if they have any
information on ward systems, what cities have a ward system and for how long, and any studies, etc.
on this subject.
The recording secretary mentioned that the City of Brooklyn Center studied this issue within
the last ten years, and that their City Clerk has survey and summary information which can be
obtained. The commission members agreed this would be helpful and asked the recording secretary
to obtain that information for the sub-committee.
The sub-committee will report back to the full commission at the next regular meeting in
January, 1998.
6. Section 13, Council Salaries
The President reviewed the current language in the charter regarding this issue. It is quite
outdated. The President stated that the charter language should be eliminated, or a statement should
be included that the reader is referred to state statutes, or the Charter Commission should put in new
numbers or establish a new process.
Nan Tilkens asked to be excused at this time, and left the meeting at 8:23 p.m.
The President reiterated the fact that state statutes can supercede the charter; but the charter
cannot supercede state statutes. He also stated that the last time the council changed their salaries,
the increase was based on the accumulated increase that city employees had received since the
previous adjustment (which was a 25-30% increase). Some commissioners felt that perhaps an
increase should be based on the cost of' living raise or a percentage raise (like social security
increases). It was felt that more discussion and thought should go into how to handle this issue.
Motion was made by Jamie Verbrugge, seconded by Janis Larsoa, to continue discussion on this item
at the next meeting.
10-16-97
Page 2
The President recapped items still to be discussed by the commission, based on tonight's review: 1. Notice of upcoming meetings
2. Ward system
3. Term of office for Mayor
4. Council salaries.
NEW BUSINESS
Election ~f Officers
Motion by Teresa Synowczynski, seconded by Joel Cason, to table the election of officers until the
next meeting, due to the fact that we have several vacancies at this time. Motion failed. Yes-4; no-4.
The election of officers then proceeded.
President Nawrocki asked three times for nominations for President (eight members present at the
meeting at this time). Janis Larson nominated Jamie Verbrugge, and Brian Peterson nominated Nan
Tilkens. As Nan Tilkens received the majority of votes, she was elected President.
President Nawrocki asked three times for nominations for Vice President. Joel Cason nominated
Jamie Verbrugge. There were no further nominations for Vice President. Thus, Jamie Verbrugge
was unanimously elected Vice President.
President Nawrocki then asked three times for nominations for Secretary. Teresa Synowczynski
nominated Janis Larson, and Bill Antzaras nominated Theresia Synowczynski. As Theresia
Synowczynski received the majority of votes, she was elected Secretary.
Other New Business
Bill Antzaras asked how to get applications for the commission, as he knew of someone who was
interested in serving. Applications are available from JoAnne Student or Carole Blowers at City Hall.
The Recording Secretary will mail out an application to the interested citizen.
NEXT MEETING DATE
The next meeting will be on Thursday, January 15, 1998, at 7 p.m.
ADJOURNMENT
Motion by Ted Landwehr, seconded by Bill Antzaras, to adjourn the meeting at 9:08 p.m. Motion
passed unanimously.
Respectfully submitted,
Recording Secretary
10-16-97
Page 3
City of Columbia Heights
Park and Recreation Commission
November 19, 1997
The meeting was called to order at 6:21 p.m. by Chairman Dick Petkoff..
ROLL CALL
Members present:
Eileen Evans; Jerry Foss; Bruce Magnuson; James Nelson (6:39 p.m.);
Dick Petkoff; Keith Windschitl, Recreation Director; Lauren McClanahan,
Public Works Superintendent
Members absent: Gary Peterson; Bob Ruettimann
Also present:
CONSENT AGENDA
The following items were on the consent agenda.
APPROVAL CONSENT AGENDA
Motion by Evans, second by Magnuson to approve the consent agenda. All ayes, motion carried.
LETTERS AND REQUESTS
There are no letters or requests at this time.
OLD BUSINESS
REVIEW MATERIAL ON PARK PLAQUES AND SIGNS
The Public Works Superintendent reported that he is still compiling information on the park
plaques. Members decided to table the matter until the January, 1998 meeting.
TAE KWON DO/SELF-DEFENSE PROGRAMS
The Recreation Director distributed the new flyers for the Tae Kwon Do program. These flyers
no longer have any references to the Columbia Heights Recreation Department on them. The
Recreation Director advised members that he thinks the program is a good one and would be
worth continuing in some form. The City Attorney revised the usage contract and removed the
reference to advertising that was formerly done by the Recreation Department. Members felt that
in the future the contract should not be used because it only applies to the Tae Kwon Do and Self-
Defense pro~m'ams. Members felt it was important to maintain uniformity in all rentals of the
building. These two programs can be run either by hiring the instructors as city employees and
nmning the program out of the Recreation Department or by the renters paying a flat rental fee
for use of the Edgemoor Room. Members directed the Recreation Director to discuss the matter
with Mark Kowal (Tae Kwon Do) and JeffWood (Serf-Defense) and inform them of this
decision. If they decide to become employees and have the Recreation Department run their
programs, the Recreation Director will discuss wages and the employment process with them
both.
PAGE TWO
DONATION OF COVERED TRAILER/ST. MATTHEW'S LUTHERAN CHURCH
The Public Works Superintendent reported that the shop mechanic inspected the trailer and found
that the axle was bent and it needed a lot of work. His recommendation was that the city deny the
donation of the trailer.
NEW BUSINESS
PROPOSED SEASONAL CLOSING OFSILVER LAKE BEACH
The Public Works Superintendent reported that since the beach closed this fall, the chain gate has
remained open, and ATV's have been tearing up the sod by driving on the hill. He suggested that
perhaps "No Parking" signs could be removed and the chain gate closed. There is ample room for
vehicles to turn around. Also, the DNR plans on installing an aeration system in Silver Lake. The
DNR also plans on stocking the lake with fish. Some grant money is available for directing the
water flow and correcting the erosion problem; however, the city needs to develop a usage plan
f'n'st. When the new Public Works Director arrives, he will be able to examine the situation and
make recommendations.
PROPOSED 1999 RENTAL RATES FOR MURZYN HALl_
Members reviewed the t997 and 1998 rental rates. In the past the rental rates have increased by
approximately 5% annually. Members directed the Recreation Director to develop some options
for members to choose between for 1999 rental rates.
DECEMBER MEETING OF PARK & RECREATION COMMISSION
Members discussed the date and location of the December meeting of the Park and Recreation
CommNsion. Motion by Petkoff, second by Evans to hold the next meeting at 6:30 p.m. on
December 18, 1997 at Jack's Restaurant, pending approval by the city. All ayes, motion carried.
REPORTS
RECREATION DIRECTOR
The Recreation Director reports that he attended the MRPA Conference with Julie Dehmer, Marti
Madsen in Rochester, MN. The Recreation Director also attended Laser Fiche training at City
Hail. Staff met with Medtronic regarding the two grants we have applied for and learned that
there are five other grant applications being considered along with our application. The
Halloween event on Thursday, October 30 was a success with over 200 children and parents in
attendance. Marti Madsen is presenting the Booster budget request tonight, and he will advise
members on the results at a later meeting. The Youth Initiative commission is receiving
applications from 7~ through 12m graders. This commission will discuss youth events and
concerns and will report back to the City Council.
PUBLIC WORKS SUPERINTENT)ENT
The Public Works Superintendent reported that the playground equipment has been ordered for
Prestemon Park. The cost of the equipment is $21,000. Roof repairs are completed at Gauvitte
PAGE THREE
and Ramsdell Parks, and the repairs are near completion at Lomianki Park. The city has not
received any applications for rink maintenance seasonal positions.
COMMISSION MEMBERS
No report at tl'ds time.
ADJOURNMENT
Motion to adjourn by Evans, second by Magnuson. All ayes, motion carried. Meeting adjourned
at 7:07 p.m.
Janice McGhee-Fetzer, Park and Recreation Commission Secretary
CITY OF COLUMBIA HEIGHTS
Meeting of December 8, 1997
AGENDA SECTION: Volunteer Fire ORIGINATING DEPARTMENT: CITY MANAGER
Relief Association Fire APPROVAL
NO:
ITEM: Dana A. Alexon BY: Charles Kewatt BY:
Relief Association Membership Termination
DATE: December 1, 1997 DATE:
NO:
Columbia Heights Fire Department Volunteer Relief Association
Board of Trustees
Please be advised that Dana A. Alexon was appointed to the position of Assistant Fire Chief effective
December 1, 1997. This appointment terminates his membership with the Volunteer Division of the Fire
Department.
In addition, his Volunteer Division Relief Association should be terminated as of the date of this
appointment. Dana was a member of the Volunteer Division from February 1, 1981 to November 30,
1997 (16 years, 10 months).
RECOMMENDED MOTION: Moved to terminate the membership of Dana A. Alexon from the
Volunteer Division of the Fire Department and from the Volunteer Division Relief Association effective
December 1, I997.
97-155
cc: Volunteer Relief Association Secretary
COUNCIL ACTION:
COLUMBIA HEIGHTS FIRE RELIEF ASSOCIATION
BOARD OF TRUSTEES
OCTOBER 27, 1997
COUNCIL CHAMBER
CALL TO ORDER/APPOINTMENT OF SECRETARY PRO TEM
The meeting was called to order at 8:16 p.m. by Mayor Sturdevant.
Carole Blowers was appointed Secretary Pro Tern.
ROLL CALL
Present: Mayor Sturdevant, Councilmembers Jones, Jolly, Peterson, Ruettimann
APPROVAL OF MINUTES
Motion by Joe Sturdevant, seconded by Bob Ruettimann, to approve the Fire Relief Association Board of
Trustees minutes of September 22, 1997, and October 13, 1997, meetings. Motion passed unanimously.
LEAVE OF ABSENCE FOR JOHN A. FEARON
Motion by Gary Peterson, seconded by Meg Jones, to record a medical leave of absence status for John A.
Fearon, Volunteer Division, effective September 1, 1997, to March 1, 1998. Motion passed unanimously.
APPROVAL OF RESOLUTION 9%53, APPROVING ADOPTION OF NEW BY-LAWS
RESOLUTION 97-53
BEING A RESOLUTION APPROVING THE ADOPTION OF NEW BY-LAWS FOR
THE COLLrMBIA HEIGHTS FIRE DEPARTMENT RELIEF ASSOCIATION,
VOLUNTEER DIVISION
WHEREAS, the City Council of the City of Columbia Heights established a committee of the Council
to meet with the Board of Examiners of the Volunteer Fire Relief Association to review pension and by-law
concerns; and
WHEREAS, it xvas the joint recommendation of this group to adopt new by-laws which comply with
state requirements; and
WHEREAS, it was the joint recommendation of this group that the new by-laws provide for a defined
contribution pension plan;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that
the attached by-laws be adopted covering the Columbia Heights Fire Department Relief Association,
Volunteer Division.
Passed this __ day of , 1997.
Offered by:
Seconded by:
Roll Call:
Joseph Sturdevant, Mayor
Carole Blowers, Secretary Pro Tem
Motion by Meg Jones, seconded by Joe Sturdevant, to waive the reading of the resolution, there being ample
copies available for the public.
Motion by Meg Jones, seconded by Gary Peterson, to adopt Resolution 97-53, adopting new by-laws of the
Columbia Heights Fire Department Relief Association, Volunteer Division. Motions passed unanimously.
ADJOURNMENT
Motion by Bob Ruettimann, seconded by Meg Jones, to adjourn the Board of Trustees Meeting at 8:18 p.m.
Respectfully submitted,
Carole J. Blowers
Secretary Pro Tem
CITY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.E:., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806
ADMINISTRATION
NOTICE OF SPECIAL MEETING
Notice is hereby given that an official meeting is to be held in the CITY OF
COLUMBIA HEIGHTS as follows:
Me_eting off_MAYOR, CITY COUNCIL, CITY MANAGER
Dateof Meeting: WEDNESDAY, DECEMBER 10, _'i 997
Time of Meeting: 7:00 P.M.
Location: CITY HALL COUNCIL CHAMBERS
Purpose of Mtg: TRUTH IN TAXATION HEARING
AGENDA
1) Roll Call
2) Appointment of William Elrite as Secretary Pro Tem
3) Presentation of 1998 Budget and Tax Levy Information
Walter R. Fehst, City Manager and William J. Elrite, Finance Director, will present
information.
4) Discuss Budget. Tax Levy and Set Budget and Tax Levy Adoption Date
RECOMMENDED MOTION: Move to set December 22, 1997, the date of the next
regular City Council Meeting, as the date for adopting the 1998 budget and
property tax levy.
5) Adjournment
MOTION: Move to adjourn the meeting.
The City of Columbia Heights does not discriminate on the basis of disability
in the admission or access to, or treatment or employment in, its services,
programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights'
services, programs, and activities. Auxiliary aids for handicapped persons
are available upon request when the request is made at least 96 hours in
advance. Please call the City Council Secretary at 782-2800, Extension 209,
to make arrangements. (TDD/782-2806 for deaf only.)
THE CiTY OF COLUMSIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR tHe PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
Notice Of Proposed
Total Budget and Property Taxes
The Columbia Heights city council will hold a public hearing on its budget and on the
amount of property taxes it is proposing to collect to pay for the costs of services the
city will provide in 1998.
SPENDZNG: The total budget amounts below compare the city's 1997 total actual
budget with the amount the city proposes to spend in 1998.
1997 Total
Proposed 1998
Budoet
Change From
1997- ;[998
$25,504,372 $26,903,613 5.50/0
TAXES: The property tax amounts below compare that portion of the current budget
levied in property taxes in the city of Columbia Heights for 1997 with the property
taxes the city proposes to collect in 1998.
1997 Property
Taxes
Proposed 1998
Prooertv Taxes
Change From
1997 - 1998
$3,038,144 $3,201~1.34 5.40/0
Attend the Public Hearing
All Columbia Heights residents are invited to attend the public hearing of the city
council to express their opinions on the budget and on the proposed amount of 1998
property taxes. The hearing will be held on:
Wednesday, December 10, at 7:00 p.m.
City Council Chambers
Columbia Heights City Hall
590 40th Avenue N.E.
Columbia Heights, Minnesota
You are also invited to send your written comments to:
City of Columbia Heights, Mayor's Office,
590 40th Avenue N.E., Columbia Heights, MN 55421
The C)'ty of Columbia Heights does not discriminate on the basis of disability in the admission or access to~ or
treatment or employment/n~ its services~ programs~ or acffv~Ues. Upon reques~ accommodation wi//be
prodded to a/low Jn~'~'duals with ¢#sa~ilities to parb~ipabe in al~ O'ty of Columbia Heights' servJces~ pro,rams,
and acti~'b'es. Amd/iary aids for handicapped persons are available upon request when the request is made at
/east 96 hout~ in advance. P/ease call the O'ty Council Secretary at 782-2800~ extens/on 20~ to ma/~e
arrangements, (TDD/782-2806 for deaf on/y)'